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HomeMy WebLinkAbout2007 11-26 City Council PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 26, 2007 Council Chambers, City Hall Meeting No. 20 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1. Acknowledgement of Maplewood Residents Serving the Country C. ROLL CALL 1. Mayor's Address on Protocol: 2. "Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All commentslquestions shall be posed to the Mayor and Council. then will direct staff, as appropriate, to answer questions or respond to comments." D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. October 22, 2007 Council Manager Workshop Minutes 2. October 22, 2007 City Council Meeting Minutes 3. October 29, 2007 Council Manager Workshop Minutes 4. November 9, 2007 Special City Council Meeting Minutes F. PUBLIC HEARINGS 1. Loading Assessment and Non - degradation Report/Public Meeting 2. Proposed Ordinance Amendment — Non - compliance Re- inspection Fees (First Reading) 3. Proposed Ordinance - Broadcast of All City of Maplewood Public Meetings (First Reading) G. VISITOR PRESENTATIONS H. APPOINTMENTS/PRESENTATION 1. CONSENT AGENDA 1. Approval of Claims 2. Authorization to Purchase Dell PowerEdge 6850 Server 3. Approval of the EMS Metro Regional Compact 4. Annual Gambling License Renewal — Maplewood Athletic Association 5. Annual Gambling License Renewal — Pioneer Booster Club 6. Conditional Use Permit Review — Comfort Bus -1870 Rice Street 7. Conditional Use Permit Review — Woodlynn Ponds Townhomes - County Road D and Chisholm Parkway. 8. Conditional Use Permit Review — Regions Sleep Center -2688 Maplewood Drive 9. Conditional Use Permit Review — Maple Leaf Ridge Business Center 2475 -2495 Maplewood Drive 10. Conditional Use Permit Review — Saint Paul Regional Water Services — 1900 Rice Street 11. Conditional Use Permit Review — Saint Paul Business Center East — 1983, 1997, 2025 Sloan Place 12. Payment for Service — Aqua Logic 13. Resolution for Adopting 2008 Ambulance Rates All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. J. AWARD OF BIDS 1. Lighting Retrofit of Public Works and Parks Recreation Buildings 2. Build -out and remodeling of former dispatch center in Police Department 3. Redesignation of funds at MCC — Exercise Area Expansion Project K. UNFINISHED BUSINESS 1. Marshlands Project Proposal at TH 5 -120 Property, City Project 03 -20, Project Report and Update 2. Reconsideration motion by Mayor Longrie on Village Tot Lot, Approval to Purchase Equipment/Preparation of Site from the October 22, 2007 City Council Meeting 3. Maplewood Fire Fighters Relief Association L. NEW BUSINESS 1. On -Sale Intoxicating Liquor License — Red Lobster 2. Off -Sale Intoxicating Liquor License — Merwin Liquors 3. Lot Width Variance and Lot Division — 1805 Arcade Street North 4. Conditional Use Permit - Commercial Truck Parking — 1003 Century Avenue North 5. Approve Agreement for Nuisance Abatement at 1262 Myrtle Street and Authorize Funding from Environmental Utility Fund 6. Mogren Street Improvements, City Project 06 -17, Resolution Modifying Existing Construction Contract, Change Order 2. 7. Infiltration /Inflow Reduction Program, City Project 06 -02, Resolution Authorizing Submittal of Grant Requests for Foundation Drain Tile Disconnection Program 8. Desoto Skillman Area Street Improvements, City Project 06 -16, Resolution for Modification of the existing Construction Contract, Change Order 4. 9. Proposal to Close City Offices on Christmas Eve and New Year's Eve in 2007. M. COUNCIL PRESENTATIONS N. ADMINISTRATIVE PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 249 -2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP Monday, October 22, 2007 Council Chambers, City Hall 5:00 p.m. A. CALL TO ORDER Agenda Item E1 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:00 p.m. by Mayor Longrie. B. ROLL CALL Diana Longrie, Mayor Present Rebecca Cave, Councilmember Present Erik Hjelle, Councilmember Present at 5:10 p.m. Kathleen Juenemann, Councilmember Present Will Rossbach, Councilmember Present C. APPROVAL OF AGENDA Mayor Longrie moved to approve the agenda; Seconded by Councilmember Cave. Ayes - All D. NEW BUSINESS a. Budget Workshop — Public Works Department Public Works Director, Chuck Ahl gave the Public Works Department budget presentation. b. Budget Workshop Capital Improvement Plan City Manager, Greg Copeland Introduced the Capital Improvement Plan. Finance and Administration Manager, Bob Mittet gave the council a handout and presented the Budget Workshop for the Capital Improvement Plan. E. ADJOURNMENT Mayor Longrie moved to adjourn the meeting at 6:55 p.m. October 22, 2007, City Council Manager Workshop MINUTES MAPLEWOOD CITY COUNCIL 7 :00 p.m., Monday, October 22, 2007 Council Chambers, City Hall Meeting No. 19 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Ch at 7:00 p.m. by Mayor Longrie. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Diana Longrie, Mayor Rebecca Cave, Councilmember Erik Hjelle, Councilmember Kathleen Juenemann, Councilmember Will Rossbach, Councilmember APPROVAL OF AGENDA M9. Rush Line Corridor (requested b M10. Manager Review Process (requE M11. Development Conference (requ€ M6. - M.8 Mayor Longrie requested rem Councilmember Hielle requested to rem Present Present Present tuber Rossbach) ncilmember Ros from the agenda. - n the agenda. Councilmember Cave moved Seconded by Mayor Longrie. E. APPROVAL' OF ,MINUTES Councilmember Cave moved Workshop minutes Seconded by Councilmembe the agenda as amended. Ayes — All Agenda Item E2 and was called to order prove the October 8, 2007, 4:00 p.m. Council Manager r Hjelle. Ayes — All Councilmember Juenemann stated that during the Inspections, Planning, and Building Operations presentation, the only speakers were Building Official, Dave Fisher and Code Enforcement Officer, Michael Samuelson. Councilmember Juenemann moved to approve the October 8, 2007, 5 :00 p.m. Council Manager Workshop minutes as amended. Seconded by Councilmember Hjelle. Ayes — All October 22, 2007, City Council Meeting 1 Councilmember Cave moved to approve the October 8, 2007, 7:00 p.m. City Council Meeting minutes Seconded by Councilmember Hjelle. Ayes - All Councilmember Hjelle moved to approve the October 15, 2007, 4:00 p.m. City Council Manager Workshop minutes Seconded by Councilmember Juenemann Ayes — All VISITOR PRESENTATIONS Members of the City Council stated that at a previo the Agenda order should be changed to have Publi c Tonight the Agenda is not in the correct order and t' w approved this evening, future Agendas should follo ` Elizabeth Sletten, 2747 Clarence Street No Sletten spoke regarding a special request th' Agenda for the October 22, 2007, City Coun Agenda item N1. that City Attorney, Alan Ka (Mayor Longrie indicated that this request w Longrie said she arrived at City Hall only a f e she hadn't had a chance to read the informs needs to be followed when requesting an ite' Meeting.) us council meeting the council recommended Hearings before Visitor Presentations. hat even though the Agenda has been the new order. rth, Maplewood, addressed the council. Ms. at she had made to add an item to the cil Meeting. (Ms. Sletten was referring to ntrud would be discussing this evening.) as not received until October 22, 2007. Mayor w minutes before 5:00 p.m. this evening and tion. Mayor Longrie indicated the timeline that m be added to the agenda for a Council 2. Veronica Sletten, 2727 Clarence Street North, Maplewood, addressed the council. She thanked the Maplewood Police department for following through with the violence concerns that the neighborhood has had in her neighborhood. She stated that even with the additional Maplewood Police surveillance the neighbor did have his garage windows broken into and cars are still driving through the neighborhood without their lights on. Ms. Sletten also stated that her daughter received a death threat over the telephone and she was concerned that the Maplewood Police department hadn't contacted her daughter regarding this. G. APPOINTMENTS/PRESENTATIONS 1. Presentation on City' of Maplewood Prosecution Services — H. Alan Kantrud, City Attorney.' Mr. Kantrud gave a presentation and presented the city council with a handout. 2. Appointment of Members for the Parks, Trails and Open Space Task Force. a. City Manager, Greg Copeland gave a report. b. Councilmember Rossbach asked Mr. Copeland for a list of the members. October 22, 2007, City Council Meeting 0 3. Maplewood Veterans Honor Roll of Service — Dedication and Celebration of November 3, 2407, Karen Guilfoile, Citizen Services Manager. a. Citizen Services Manager, Karen Guilfoile gave a short presentation. Ms. Guilfoile invited the public to attend the Dedication and Celebration at Maplewood City Hall on November 3, 2007, at 12:00 p.m. for cake and refreshments. H. PUBLIC HEARINGS 1. Mogren Street Improvements, City Project 06 a. Assessment Hearing 7:00 p.m. b. Resolution Adopting Assessment Roll C. Public Works Director, Chuck AM gave the Mayor Longrie asked if anyone wanted to speak regarding this item. 1. Bob Zick, 2515 White Bear Avenue, Maplewood. Mayor Longrie closed the public hearing. Councilmember Juenemann moved to approve the Resolution for the Adoption of the Assessment Roll for the Mogren Street improvement Proiect, City Proiect, 06 -17 RESOLUTION 07 -10 -179 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on September 24 2007, calling for a Public Hearing, the assessment roll for the Mogren Street Improvements, City Project 06 -17, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. Such assessments shall be payable in equal annual installments extending over a period of 8 years, the first installments to be payable on or before the first Monday in January 2008 and shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2007. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 2. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 21s 2007, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after November 21S 2007, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 21s or interest will be charged through December 31 of the next succeeding year. October 22, 2007, City Council Meeting 3 3. The city engineer and city clerk shall forthwith after November 21 2007, but no later than November 21 st, 2007, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by the council on this 22 day of October 2007. Seconded by Councilmember Hjelle. Ayes — All CONSENT AGENDA 1. Councilmember Hjelle moved to approve items 1, 2,3,5 and 9 -12. Seconded by Councilmember Juenemann. Ayes — All 2. Councilmember Juenemann moved to approve item 4. Seconded by Councilmember Hjelle. Ayes - All 3. Mayor Longrie moved to table item 7 until staff has the opportunity to look at other fundin The motion died for lack of a seco Councilmember Councilmember Cave made a friendly amendment that the city should research grants to assist with paying for the playground equipment. Ayes — All moved to approve item 8. Hjelle. Ayes — All October 22, 2007, City Council Meeting El Seconded by Councilmember 1. Approval of Claims ACCOUNTS PAYABLE $ 576,767.05 Checks #73734 thru #73812 Dated 10/02/07 thru 10/09/07 $ 563,957.16 Disbursements via debits to checking account Dated 09/28/07 thru 10/04/07 $ 1,789,584.51 Checks #73813 thru #73859 Dated 10/10/07 thru 10/16/07 $ 296,038.77 Disbursements via debits to checking account Dated 10/05/07 thru 10/11/07 $ Total Accounts Payable 3,226,347.49 PAYROLL $ 446,184.76 Payroll Checks and Direct Deposits dated 10/05/07 $ 2,624.27 Payroll Deduction check #1003333 thru #1003335 dated 10/05/07 $ 448,809.03 Total Payroll 2. Conditional Use Pei Councilmember Hjelle m{ 2625 Larpenteur Avenue to the site or to the schoc Seconded by Councilme 3. Annual Renewal of Councilmember Hielle m r Avenue East. my if a Droblem arises or if the owner Dr000ses a sianificant chance Juenemann. Ayes —Al I !ncy Exchange for Cashway Checking at 3035 White Bear Avenue. to aDarove the Annual Renewal License for Cashway Checkina at Seconded by Councilmember Juenemann. Ayes — All 4. Donation to Police Department from Residential Mortgage Group. Councilmember Juenemann moved to approve receiving the Donation of $100 to the Police Department from the Residential Mortgage Group. Seconded by Councilmember Hjelle. Ayes — All October 22, 2007, City Council Meeting 5 5. Consider Approval of 2008 SCORE Funding Grant Application. Councilmember Hjelle moved to approve the 2008 SCORE Funding Grant Application in the amount of $74,613. Seconded by Councilmember Juenemann. Ayes — All 6. Award Contract for 2007 -2008 Winter Sand. Councilmember Hjelle exceed $24,892.00. Seconded by Councilmember Juenemann. Ayes — All 7. Legacy Village Tot Lot, Approval to Purchase Equipment. a. Public Works Director, Chuck AN answered questions of the council. Mayor Longrie moved to table the purchase of playground equipment until staff has the opportunity to look at other funding options such as researching grant money through Kaboom or working with the Parks Commission regarding this playground project The motion died for lack of a second. Councilmember Rossbach moved to approve the purchase of playground equipment and benches for the Legacy Village Tot Lot with funding from the Legacy Village Park Development Fund 433 Councilmember Cave made a friendly amendment that the city should research grants to assist with paying for the playground equipment. Mayor Longrie noticed a resident wanted to speak after the recommendation had already been made and invited the resident to come forward. Leslie Lane, 1602 Woodlyn Avenue, Maplewood, addressed the council. She said the residents in this area are in favor of having a dog park. Seconded by Councilmember Cave. Ayes —All 8. Rainbow Foods /Maple Ridge Driveway, City Project 07 -03. a. Report on Cost of Work Done by Day Labor b. Resolution Accepting Work C. Public Works Director, Chuck AN gave a short presentation and answered questions of the council. October 22, 2007, City Council Meeting 6 Councilmember Juenemann moved to approve the Resolution for the Work to be done by Day Labor for Rainbow Foods /Maple Ridge Driveway, City Proiect 07 -03 RESOLUTION 07 -10 -180 ACCEPTING WORK WHEREAS, pursuant to resolution of the council adopted June 25 2007, ordering the public improvement of the Rainbow Foods 1 Maple Ridge Driveway, City Staff has satisfactorily completed the improvement in accordance with the approved plans and specifications, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA the work completed under said contract is hereby accepted and approved, and, BE IT FURTHER RESOLVED that the council authorize the Finance department to make the fund transfers necessary for reimbursement of labor and materials done by Public Works staff. Seconded by Councilmember Hjelle. Ayes — All 9. Mogren Street Improvements, City Project 06- and Easement for Trail over Pipeline. Councilmember Hjelle Moaren Street Droiect and authorize the Mavor a STATE OF MIN TY OF RASEY § of Easement with BP Pipelines cents (2) with BP Pipelines for the )r Legacy Trail Extension for the er to execute said agreements. BP Fide 4000 -1582 FOR AND IN THE FULL CONSIDERATION of the sum of Ten Dollars ($10.00) and other valuable consideration, in hand paid to the CITY OF MAPLEWOOD, Minnesota, hereinafter called (Grantor), whose mailing address is 1830 East County Road B, Maplewood, Minnesota 55109, hereby grants, sells and conveys to BP PRODUCTS NORTH AMERICA INC., a Maryland corporation, with offices located at 28100 Torch Parkway, MC 607E, Warrenville, Illinois 60555, its successors and assigns, hereinafter called (Grantee) an Easement 50 feet in width for the purpose, from time to time, of constructing, operating, inspecting, maintaining, protecting, marking, repairing, replacing, changing the size of, and removing a pipeline or pipelines, and appurtenances, equipment, and facilities useful or incidental to or for the operation or protection October 22, 2007, City Council Meeting 7 thereof, for the transportation of oil, gases, liquids, solids, or any mixtures thereof, hereinafter called (Pipeline Facilities), on, over and through the following described land located in the Northeast Quarter of the Northwest Quarter of Section 3, Township 29 North, Range 22 West, Ramsey County, Minnesota. Said 50 foot Easement strip is more particularly described in Exhibit A attached hereto and hereby made a part hereof as though fully set forth herein Together with the right of unimpaired access to said pipeline or pipelines, and the right of ingress and egress on, over, and through the above- described land for any and all purposes necessary and incident to the exercise by said Grantee of the rights granted hereunder with the further right to maintain the Easement herein granted clear of trees, undergrowth, and brush, without compensation to Grantor, its successors and assigns. Grantor shall have the right to use and enjoy the above - described premises; provided however, Grantor shall not exercise such use and e the exercise by Grantee of any of the righ driveways, underground pipes, cables, or the limits of the Easement and provided fL assigns, shall not erect or construct, nor p walls, fences, engineering works, or any c through, or across said Easement without and assigns, hereinafter called (Permitted ijoyment in a manner that will impair or interfere with s herein granted. Grantor agrees no buildings, streets, any other structures shall be executed or created within rther that Grantor, its heirs, successors, grantees, and armit the erection or construction of any buildings, :her type of structure or structures on, over, under, the express written consent of Grantee, its successors Facilities). Such consent shall not be unreasonably withheld. If such written consent is given, all costs and expenses of moving, lowering, relocating or encasing Grantee's Pipeline Facilities to accommodate such new streets, driveways, pipes, cables or other structures, shall be borne by the then owners of the Property or such other persons who shall have the right to require such or similar modifications to the Pipeline Facilities. Grantee, its successors, grantees, and assigns shall not be held liable to Grantor, its heirs, successors, grantees, and assigns, for any damage caused to any of the Permitted Facilities constructed across or along the Easement in exercising the Grantee's rights granted herein, and if in the judgment of Grantee, the construction of such Permitted Facilities requires that the pipeline or pipelines located on said strip be altered, lowered, encased, or otherwise protected, the entire cost of such protective measures shall be borne fully by Grantor, its heirs, successors, grantees, and assigns. Grantee shall not be liable for damages caused on the Easement by keeping said Easement clear of trees, undergrowth, brush, structures, or any other obstructions. October 22, 2007, City Council Meeting 8 Grantor shall not reduce, nor allow a third party to reduce the cover over the pipeline at any time. Further, Grantor shall not add, nor allow a third party to add more than two (2) feet of cover over the pipeline, other than for roads or crossings across and over, but not along the length thereof. Such additional cover shall not be added without prior written consent of Grantee. Such consent shall not be unreasonably withheld. The terms, conditions, and provision of this Easement shall extend to and be binding upon the heirs, executors, administrators, grantees, personal representatives, successors and assigns of the parties hereto. The Easement and rights herein granted may be leased or assigned, in whole or in part. TO HAVE AND TO HOLD, said Easement, rights, estates and privileges successors and assigns. IN WITNESS WHEREOF, Grantor has executed this instrument this 1 2007. GRANTOR: CITY OF MAPLEWOOD AS CITY, ATTEST: Diana Longrie, Mayor CITY OF MAPLEWOOD AS CITY, Greg Copeland, City Manager day of , its ATTEST: October 22, 2007, City Council Meeting 9 ACKNOWLEDGMENT STATE OF MINESOTA § COUNTY OF RAMSEY § This instrument was acknowledged before me this day of 2007, by Diana Longrie as Mayor of the City of Maplewood, Minnesota and Greg Copeland as City Manager of the City of Maplewood, Minnesota, who signed the foregoing Easement Agreement in their capacity of Mayor and Interim City Manager and delivered said document as their own act and deed on behalf of the City of Maplewood, Minnesota. Public, State of Minnesota October 22, 2007, City Council Meeting ffel My commission expires: AGREEMENT KNOW ALL MEN BY THESES PRESENTS: File: 4000 - 1579 WHEREAS, BP Products (North America) Inc., a Maryland corporation whose mailing address is: BP Products (North America) Inc. 28100 Torch Parkway Warrenville, Illinois 60555 (hereinafter called "BP "), is present owner of a right of way and easement, (hereinafter called the "Easement "), over through, under and across part of Section 3, Township 29 North, Range 22 West, Ramsey County, State of Minnesota, granted by a certain instrument dated July 13, 1946, executed by Frank J. Hajicek and Mary Hajicek as grantors, unto Standard Oil Company, and Indiana corporation, it's successors and assigns, as grantee, said Contract being recorded in Book 1233 at Page 29, as Document No. 1135890; and WHEREAS, the Easement was amended and limited to a strip of land (hereinafter called the "Easement Strip ") 50 feet in width by an Agreement and Partial Release (hereinafter called the "Defining Agreement ") dated February 10, 2004, executed by BP Products (North America) Inc., a Maryland corporation, as grantor, unto Legacy Holdings -MW, LLC, a Minnesota limited liability corporation, it's successors and assigns, as grantee, said Agreement being recorded in the Office of the Registrar of Titles of Ramsey County on July 9, 2004, as Document No. 1825662, and recorded in the Office of the County Recorder of Ramsey County on July 22, 2004, as Document No. 3774796; and WHEREAS, Standard Oil Company, an Indiana corporation, did assign its rights, title and interests in the Easement to the American Oil Company, a Maryland corporation, on December 31, 1960; and WHEREAS, The American Oil Company did change its name to Amoco Oil Company on December 31, 1972; and WHEREAS, Amoco Oil Company did change its name to BP Products North America Inc. on October 1, 2001; and WHEREAS pursuant to the Easement, BP owns, maintains and operates a pipeline with equipment, appurtenances and apparatus therefore, if any (hereinafter collectively called "pipeline ") within the Easement Strip; and WHEREAS The City of Maplewood, Minnesota, whose address is: City of Maplewood 1902 County Road B East Maplewood, MN 55109 c/o R. Charles Ahl Director of Public Works /City Engineer October 22, 2007, City Council Meeting 11 (hereinafter called "MAPLEWOOD ") has requested BP to consent to the construction of an eight foot wide bituminous path (hereinafter called "Permitted Facilities ") within the Easement Strip, as shown on the Engineering drawings by Kimley -Horn and Associates, Inc. for the City of Maplewood, City Project 06 -17 Sheets 49 and 50 attached hereto and made a part hereof, and marked as Exhibits A and A -1, and General Location Drawing marked as Exhibit A -2. NOW, THEREFORE, in reliance on the aforesaid representations and its consideration of the premises and the mutual covenants herein contained, notwithstanding any of the provisions of the Easement and Defining Agreement which prohibit such construction within the Easement Strip, BP hereby consents and agrees, insofar as it has the lawful right so to do, to the construction and maintenance of the Permitted Facilities within the Easement Strip, subject to the following terms and conditions; 1) BP has the right to remove portion(s) of the Permitted Facilities as necessary in BP's sole discretion in the exercise of its rights under the Easement and Defining Agreement. After BP has completed any work necessitating the removal of the Permitted Facilities or any portion thereof, MAPLEWOOD shall be responsible for replacing and repairing the Permitted Facilities, BP shall not be responsible for any damage to the Permitted Facilities and MAPLEWOOD releases BP from all costs, losses or damages directly or indirectly arising from BP's removal of portions of the Permitted Facilities. 2) MAPLEWOOD covenants to pay for any and all damages to the Pipeline and appurtenances and to release, indemnify and hold BP harmless from and against any and all loss or liability of any nature (including legal fees and expenses) resulting from injury to or death of any person or persons, damage to property of any person, firm or corporation or fines levied by governmental entities, where such loss, liability, injury, death, damage or fine results from the construction or from any work or acts attributed to MAPLEWOOD, whether or not otherwise permitted hereunder, or from BP's removal of portions of the Permitted Facilities. 3) Except for the Permitted facilities as provided for in this Agreement, MAPLEWOOD, its successors and assigns shall not build, erect, create or construct, nor permit to be built, erected, created or constructed, any obstruction, building, lake, engineering works, utility or other installations and facilities on, over, under, through or across the Easement Strip. 4) All costs and expenses for constructing, operating, maintaining and removing the Permitted Facilities shall be borne solely by MAPLEWOOD, its successors and assigns. 5) MAPLEWOOD shall not commence with any excavation or construction on or near the Easement Strip without first contacting the local "One -Call" utility locating service at least 48 hours (two working days) prior to initiating any excavation or construction activities so BP can arrange to have a representative present when MAPLEWOOD or its contractor are working in close proximity to the Easement Strip. October 22, 2007, City Council Meeting 12 0\ BP nnoy, at it's so disoret0n, elect to have @ representat on site during MAPLEVVO[)[>'8 excavation or construction activities in o|ooa proximity to BP's Easement G8hp and K8APLEVVO[)O herein acknow that BP's representative shall have full authority to stop any of MAPLEWOOD's excavation or construction related activities in close proximity to BP'S Easement Strip if BP'S nypresentodve, in his/her sole diooredon, feels yNAPLEVV[)OO'm activities could result in damage to BP's pipeline. 7\ M/\PLEVV[){)O shall immediately cease work and notify BP if BP's pipeline is struck by any rnaons of earth disturbing equipment so BP can inspect its p|pe|ine, and if required, make all necessary repairs. 8\ All notices shall be sent by United States registered or certified mail, return receipt requested, and shall be addressed to the parties at the address first mentioned above or at such other address as the parties may direct. S) The Easement and Defining Agreement affect except as modified and changed by this Agreement. 10\ |f any one O[ more Of the provisions of this Agreement or the applicability Ofany such pP0viSiODS to @ specific situation shall be invalid or uD8DfO[C8@b|e. the validity and 6O�0[C6@bi|itv p|iC@dO�m� such pn0viSiODS Sh@|| not be � ' ' applications . affected. 11\ The covenants contained in this Agreement shall constitute covenants running with the land and shall be binding upon and insure to the benefit of the parties hereto, their personal representatives, heirs, successors, and assigns. 12) During installation and future maintenance of the Permitted Facilities within Agreement has been duly executed, this day a City of Maplewood, Minnesota Kathryn G.Donne CUanaLonghe Attorney inFact Mayor October 22.2OO7. City Council Meeting 13 ACKNOWLEDGMENT STATE OF ILLINOIS } } SS: COUNTY OF } Before me, , a Notary Public in and for said County and State, on this day personally appeared Kathryn G. Donnelly, Attorney in Fact for BP Products (North America) Inc., a Maryland corporation, and acknowledged to me that she executed said instrument for the purposes and consideration therein expressed and as the act of said corporation. Given under my hand and seal of office this day of 1 2007 ME Notary Public ACKNOWLEDGMENT STATE OF } } SS: COUNTY Of } Before me, a Notary Public in and for said County and State, on this day personally appeared Diana Longrie, Mayor of the City of Maplewood, Minnesota, and acknowledged to me that she executed said instrument for the purposes and consideration therein expressed and as the act of said City. Given under my hand and seal of office this day of 1 2007. la Notary Public October 22, 2007, City Council Meeting 14 EXHIBIT B Page 1 of 2 Attached to and becoming a part of this Agreement, by and between BP Products (North America) Inc. and the City of Maplewood Excavation Specific Requirements No excavation or construction activity will be permitted in the vicinity of a pipeline until all appropriate communications have been made with BP's field operations and control center personnel. There shall be no excavation or backfilling within the pipeline right -of -way for any reason without a representative of BP on site giving permission. In some instances, excavation and other construction activities around certain pipelines can be conducted safely only when the pipeline operating pressure has been reduced. Contractors are therefore cautioned that excavation which exposes or significantly reduces the cover over a pipeline may have to be delayed until the reduced operating pressures are achieved. General Construction Activities The contractor shall not be permitted to transport construction materials or equipment longitudinally over the pipeline. • Where it is necessary for construction equipment (i.e. tractors, backhoes, dump trucks etc.) or equipment transporting construction materials to cross the pipeline to gain access to the job site, a crossing shall be constructed at a 90 degree angle to the pipeline and shall consist of a ramp constructed of stone, which shall provide a minimum of seven feet (7 ") total cover over the pipeline. October 22, 2007, City Council Meeting 15 • The ramps shall extend a minimum of ten feet (10') on either side of the pipeline and shall be approved by BP prior to use. Other means of temporary crossing to protect the pipeline may be considered by BP after evaluation and approval by BP engineering. • No track type construction equipment shall be permitted to pivot or turn directly over top of the pipeline. • A scraper or pan type tractor shall not be used for removal of soil within ten feet (10') of the centerline of the pipeline. Rubber tire or small track type equipment is an acceptable alternative. • A sheepsfoot roller shall not be used for compaction purposes within five feet (5') or directly above the centerline of the pipeline. • No vibratory rollers shall be used within three feet (3) of the centerline of the pipeline until the compacted cover over the pipeline has reached a depth of three and one -half feet (`� The above comments and requirements to avoid conflict impose further stipulations or situation. Seconded by Councilmember are submitted as general construction easement rights. BP reserves the right to specific to each individual easement or mann. Ayes — All October 22, 2007, City Council Meeting 10. Kenwood Area Street Reconstruction, City Project 05 -16. a. Resolution for Modification of the Existing Construction Contract, Change Order No. 13. b. Resolution for Acceptance of Project. Councilmember Hjelle moved to approve the Resolution Directing the Modification of the existing construction for the Kenwood Area Neighborhood Street Improvements, City Proiect 05 -16, Change Order 13 and Resolution for Acceptance of the Proiect. RESOLUTION 07 -10 -181 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 05 -16, CHANGE ORDER NO 12 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 05 -16, Kenwood Area Neighborhood Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 05 -16, Change, Order No. 12. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 13 in the amount of $68,026.22. The revised contract amount is $5,301,569.85 The finance director is hereby authorized to make the financial transfers necessary to implement the revised financing plan for the project. A project budget of $6,296,000.00 shall be established. The proposed financing plan is as follows: FINAL BUDGET WAG FUND $ 128,850.00 SPRWS $ 535,260.00 RWMWD $ 102,440.00 EUF $ 349,350.00 SEWER FUND $ 647,900.00 PRIVATE DRIVEWAYS $ 83,030.00 INTEREST ON INV $ 80,000.00 ASSESSMENTS $ 1,454,620.00 BOND SALE $ 2,614,550.00 TRANSFER FROM PIP $ 300,000.00 TOTAL $ 6,296,000.00 October 22, 2007, City Council Meeting 17 RESOLUTION 07 -10 -182 ACCEPTANCE OF PROJECT WHEREAS, the city engineer for the City of Maplewood has determined that the Kenwood Area Street Improvements, City Project 05 -16, are complete and recommends acceptance of the project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 05 -16 is complete and maintenance of these improvements is accepted by the city. Release of any retainage or escrow is hereby authorized. Seconded by Councilmember Juenemann. Ayes — All October 22, 2007, City Council Meeting 18 11. Resolution Approving a Housing Plan and Program and Authorizing the Execution of Various Documents in Connection with the Issuance of Multi - Family Housing Revenue Bonds (Woodlynn Village Project). Councilmember Hjelle moved to approve the Resolution Approving a Housing Plan and Program and Authorizing the Execution of Various Documents in Connection with the Issuance of Multi - Family Housing Revenue Bonds (Woodlynn Village Proiect). Extract of Minutes of a Meeting of the City Council of the City of Maplewood, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Minnesota was duly held at the City Hall in said City on Monday, the 22nd day of October, 2007, at 7 :00 P.M. The following members were present:' Diana Longrie, Mayor Rebecca Cave. Councilmember _e, Councilmember Juenemann, Councilmember ,bach_ Councilmember and the following were absent: Member Juenemann introduced the following resolution and moved its adoption: RESOLUTION 07 -10 -183 APPROVING A HOUSING PLAN AND PROGRAM AND AUTHORIZING THE EXECUTION OF VARIOUS DOCUMENTS IN CONNECTION WITH THE ISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS (WOODLYNN VILLAGE PROJECT) The motion for the adoption of the foregoing resolution was duly seconded by member Hjelle and upon vote being taken thereon the following voted in favor thereof: All and the following voted against the same: None whereupon said resolution was declared duly passed and adopted. October 22, 2007, City Council Meeting 19 RESOLUTION 07 -10 -183 APPROVING A HOUSING PLAN AND PROGRAM AND APPROVING AUTHORIZING EXECUTION OF VARIOUS DOCUMENTS IN CONNECTION WITH THE ISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS (WOODLYNN VILLAGE PROJECT) WHEREAS, the City of Maplewood (the "City ") has received a proposal from Woodlynn Properties Limited Partnership, a Minnesota limited partnership (the "Borrower "), that the City issue its revenue bonds in an aggregate principal amount not to exceed $5,500,000 to finance the acquisition, renovation and equipping of a low and moderate income senior multifamily housing development to be located in the City (the "Project "); and WHEREAS, the City preliminarily approved the Project on June 11, 2007; and WHEREAS, pursuant to Minnesota Statutes; Section 462C.01 and 462C.03, the City has prepared a housing program (the "Housing Program ") in connection with the Project; and WHEREAS, in accordance with Minnesota Statutes, Section 462C.04, subd. 2, the Housing Program has been submitted to the Metropolitan Council for review; and WHEREAS, in accordance with Minnesota Statutes, Sections 462C.01(2) and 462C.04, subd. 2, the City has held a public hearing on July 9, 2007 on the Housing Program and the issuance of revenue bonds of the City to finance the Project. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. The Housing Program is hereby approved in substantially the form on file with the City. 2. The Borrower has proposed that the City issue its Multifamily Housing Revenue Bonds (WoodlynnVillage Project), Series 2007 in an aggregate principal amount not to exceed $5,500,000 {the `Bonds ") to finance the costs of the acquisition and renovation of the Project in accordance with a Bond Purchase Agreement (the `Bond Purchase Agreement ") among the City, the Borrower and Piper Jaffray & Co. (the "Purchaser "). 3. The Bonds will be issued by the City pursuant to a Trust Indenture dated as of November 1, 2007, (the "Indenture "), executed by the City and Wells Fargo Bank, National Association, Minneapolis, Minnesota (the "Trustee "). The Bonds will be secured by a Mortgage, Assignment of Rents, Security Agreement and Fixture Filing dated as of November 1, 2007, executed by the Borrower in favor of the Issuer and assigned by the Issuer to the Trustee pursuant to an Assignment of Mortgage Documents dated as of November 1, 2007, (the "Assignment of Mortgage "). October 22, 2007, City Council Meeting 20 4. Pursuant to the terms of a proposed Loan Agreement dated as of November 1 2007 between the City and the Borrower (the "Loan Agreement "), the City will loan the proceeds of the Bonds to the Borrower to finance the Project. The Borrower has agreed, pursuant to a Regulatory Agreement dated as of November 1, 2007, by and among the City, the Borrower and the Trustee (the "Regulatory Agreement ") to operate the Project as a "residential rental project" under Section 142(d) of the Internal Revenue Code of 1986, as amended. The Bonds will be offered for resale by the Purchaser pursuant to a Limited Offering Memorandum (the "Offering Memorandum "). The Borrower has agreed, pursuant to a Tax Compliance Agreement dated as of November 1, 2007, by and among the City, the Borrower and the Trustee (the "Tax Compliance Agreement ") to take such action as is required of it so that the Bonds are, and to refrain from any action which would cause the Bonds to not be, obligations described in Section 103 of the Code, the interest on which is not includable in the "gross income" of the holder for purposes of federal income taxation. 5. Forms of the following documents have been submitted to the City Council: (a) The Loan Agreement; (b) The Indenture; (c) The Regulatory Agreement; (d) The Bond Purchase Agreement; (e) Tax Compliance Agreement; and (f) The Assignment of Mortgage. The foregoing documents are hereafter referred to as the `Bond Documents." 6. It is hereby found, determined and declared that: (a) the issuance and sale of the Bonds, the execution and delivery by the City of the Bond Documents and the performance of all covenants and agreements of the City contained in the Bond Documents and of all other acts and things required under the constitution and laws of the State of Minnesota to make the Bond Documents and the Bonds valid and binding obligations of the City in accordance with their terms, are authorized by the Act; (b) it is desirable that the Bonds be issued by the City upon the terms set forth in the Indenture; (c) the basic payments under the Loan Agreement are fixed to produce revenue sufficient to provide for the prompt payment of principal of, premium, if any, and interest on the Bonds issued under the Indenture when due, and the Loan Agreement, Mortgage and Indenture also provide that the Borrower is required to pay all expenses of the operation and maintenance of the Project, including, but without limitation, adequate insurance thereon and insurance against all liability for injury to persons or property arising from the operation thereof, and all taxes and special assessments levied upon or with respect to the Project premises and payable during the term of the Loan Agreement and Indenture; October 22, 2007, City Council Meeting 21 (d) under the provisions of Minnesota Statutes, Chapter 462C and as provided in the Loan Agreement and Indenture, the Bonds are not to be payable from or charged upon any funds other than the revenue pledged to the payment thereof, the City is not subject to any liability thereon; no holder of any Bonds shall ever have the right to compel any exercise by the City of its taxing powers to pay any of the Bonds or the interest or premiums thereon, or to enforce payment thereof against any property of the City except the interests of the City in the Loan Agreement which have been assigned to the Trustee under the Indenture; the Bonds shall not constitute a charge, lien, or encumbrance, legal or equitable upon any property of the City except the interests of the City in the Loan Agreement which have been assigned to the Trustee under the Indenture; the Bonds shall recite that the Bonds are issued without moral obligation on the part of the state or its political subdivisions, and that the Bonds, including interest thereon, are payable solely from the revenues pledged to the payment thereof, and, the Bonds shall not constitute a debt of the City within the meaning of any constitutional or statutory limitation. 7. The forms of the Bond Documents and exhibits thereto are approved substantially in the form submitted. The Bond Documents, in substantially the forms submitted, are directed to be executed in the name and on behalf of the City by the Mayor and the City Manager. Any other documents and certificates necessary to the transaction described above shall be executed by the appropriate City officers. Copies of all of the documents necessary to the transaction herein described shall be delivered, filed and recorded as provided herein and in the Bond Documents. 8. The City shall proc amount not to exceed $5,500,000, the interest rates set forth therein. in the Bond Purchase connection with this I prepare and execute t authentication and de 9. The directed to prepare the Citv relating to officers' c cates and a tv as to the to t and The to issue the Bonds in an aggregate principal id upon the terns set forth in the Indenture and at 11 be purchased on substantially the terms set forth ure which have been submitted to the City in f City Manager are authorized and directed to he Indenture and to deliver them to the Trustee for I City Manager and other officers of the City are authorized and b to the Purchaser certified copies of all proceedings and records of , and such other affidavits and certificates as may be required to legality of the bonds as such facts appear from the books and records )ntrol or as otherwise known to them; and all such certified copies, luding any heretofore furnished, shall constitute representations of contained herein. 10. The City hereby ratifies, confirms and consents to the use of the Offering Memorandum in connection with the sale of the Bonds. The City has not prepared nor made any independent investigation of the information contained in the Offering Memorandum other than the section therein captioned "The Issuer," and the City takes no responsibility for such information. October 22, 2007, City Council Meeting 22 11. The approval hereby given to the Bond Documents and the various other documents referred to in paragraph 6 above includes approval of (a) such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by Bond Counsel and the City officials authorized herein to execute said documents prior to their execution and (b) such additional documents, agreements or certificates as may be necessary and appropriate in connection with the Bond Documents and with the issuance and sale of the Bonds and approved by Bond Counsel and City officials authorized herein to execute said documents prior to their execution; and said City Attorney and City officials are hereby authorized to approve said changes or additional documents, agreements or certificates on behalf of the City. The execution of any instrument by the appropriate officer or officers of the City herein authorized shall be conclusive evidence of the approval of such documents in accordance with the terms thereof and hereof. In the absence (or inability) of the Mayor or City Manager, any of the documents authorized by this resolution to be executed by them may be executed by the Acting Mayer or the Acting City Manager, respectively. Passed: October 22, 2007. Mayor Attest City Clerk STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD 1, the undersigned, being the duly qualified and City Manager of the City Council of the City of Maplewood; Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City duly called and held on the date therein indicated, insofar as such minutes relate to the authorization of the issuance of the $5,500,000 Multifamily Housing Revenue Bonds (The Woodlynn Village Project), Series 2007. WITNESS my hand this day of , 2007. City Clerk Seconded by Councilmember Juenernann. Ayes — All October 22, 2007, City Council Meeting 23 12. Church of the Presentation of the Blessed Virgin Mary Gambling Permit Resolution. Councilmember Hjelle moved to approve the Resolution for Temporary Gambling for the Church of the Presentation of the Blessed Virgin Mary. RESOLUTION 07 -10 -184 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for the Church of the Presentation of the Blessed Virgin Mary (BVM), 1725 Kennard Street, Maplewood. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Juenemann. Ayes - All J. AWARD OF BIDS None. K. UNFINISHED BUSINESS 1. Pay Equity Implementation Report, Chuck Bethel, City Attorney for Labor Relations Jim Fox, Fox/Lawson and Associates. a. John Greer, gave a short presentation and answered questions of the council. b. Jim Fox, Fax /Lawson and Associates, gave a short presentation and answered questions of the council. Councilmember Hjelle moved to approve the adoption of the new Pay Equity Implementation Report. Mayor Longrie offered a friendly amendment stating With the requirement to be included in any action that there shall not be an exchange of open space property for city parks and that the "no- net policy" shall include that equivalent quality which shall be a minimum requirement of any Property exchanges. Seconded by Councilmember Cave. Ayes — All October 22, 2007, City Council Meeting 24 2. Conservation Easements — Authorization to contract with Minnesota Land Trust to Proceed with Implementation on Tier One Sites. a. Public Works Director, Chuck Ahl, gave the presentation and answered questions of the council. Councilmember Rossbach moved to approve the proposal from Minnesota's Land Trust in the amount of $55,000 and authorize the initial phase of the work ($15,000) to be paid from PAC proceeds. Staff should investigate and report on funding alternatives for long -term easement enforcement and stewardship ($40,000) and report back to the Council. Staff is directed to pursue other land protection options for those preserves that would not be protected by conservation easements through a process of "no -net loss policy ", comprehensive plan policies and ordinance restrictions. With the requirement to be included in any action that there shall not be an exchange of open space property for city parks and that the "no -net policy" shall include that equivalent quality which shall be a minimum requirement of any aroaerty exchanaes. Seconded by Councilmember Cave. Ayes — All 3. Proposed Settlement Agreement with Clear Channel Outdoor, Inc. a. City Attorney, Alan Kantrud gave the presentation and answered questions of the council. b. Tom McCarver, Clear Channel Outdoor, Inc., addressed the council and answered questions of the council. C. Senior Planner, Tom Ektrand answered questions of the council. IITFifM = to speak regarding this item. 1. Dale Trippler, Planning Commissioner, 1201 Junction Avenue, Maplewood, addressed the council. Mr. Trippler shared his views regarding this item. 2. Bob Zick, 2515 White Bear Avenue, Maplewood, addressed the council and shared his views regarding this item. 3. Dave Schilling, 1955 Greenbrier Street, Maplewood, addressed the council, and shared his views regarding this item. 4. Robert Martin, Planning Commissioner, 2329 Londin Lane, Maplewood, addressed the council and shared his views regarding this item. 5. Joe Walton, Planning Commissioner, 2393 Hazelwood Street, Maplewood, addressed the council, shared his views regarding this item. October 22, 2007, City Council Meeting 25 Councilmember Hjelle moved to approve the Proposed Settlement and that Authority be given to the City Manager to enter into the Agreement with Clear Channel Outdoor, Inc. With the addition of the ten year maintenance agreement and any other agreements that were made before this information was printed. With the understanding that the city council will soon see a resurrection of the proposed sign ordinance amendment that was brought before the council over one year ago. FOR PUBLIC SERVICE MESSAGING AND COMMUNITY CENTER SIGN AGREEMENT AND SETTLEMENT OF ISSUES BY AND BETWEEN CITY OF MAPLEWOOD AND CLEAR CHANNEL OUTDOOR, INC. Agreement made this 22nd day of October, 2007 by and between the City of Maplewood ( "City ") and Clear Channel Outdoor, Inc., a Delaware corporation ("Clear Channel "). WHEREAS, Clear Channel, Inc. acknowledges that it has erected, constructed or otherwise caused to be operational a "Dynamic Display" sign face (as hereinafter defined) in the City of Maplewood; and: WHEREAS, City staff has indicated to Clear Channel that it believes Clear Channel's dynamic display sign face may be in conflict with a, provision of the Maplewood Code; and: WHEREAS, several cities in Minnesota have studied the effect of Clear Channel's installation of so- called "Dynamic Displays" and: WHEREAS, the City of Maplewood has determined that engaging in litigation regarding the employment of these "Dynamic Displays" would be counterproductive based on the experience of other cities similarly situated and which have settled and determined the presence of such "Dynamic Display(s)" do not constitute a problem; and: WHEREAS, the City does hereby commit to amend that portion of the Maplewood Sign (zoning) Code to clarify that off - premise billboards are not prohibited from incorporating a technology that allows sign surfaces to change their sign faces in color or illumination with technology that may include illumination manipulated through digital input or other methods that allow the sign surface to present a series of images or displays that do not blink, flash or flutter but that do, by definition, change in color and/or illumination; signs that will fit the definition of "Dynamic Displays) as shall be further- defined; and: WHEREAS, the City is desirous of utilizing Clear Channel's "Dynamic Displays" to display community and public service announcements; and: WHEREAS, Clear Channel is agreeable to displaying community and public service announcements for the City and to further provide the City with a "Galaxy Pro 20mm LED Display" for the Maplewood Community Center at Clear Channel's sole expense and cost as a condition precedent to the City council's approval of a "Dynamic Display" ordinance in conformity with this agreement and respective of Clear Channel's previously activated "Dynamic Display" located at Highwood and 1-494. NOW, THEREFORE, the parties agree as follows: 1. Clear Channel agrees to reserve no less than five (5) hours (2250 eight- second spots) per month per "Dynamic Display" in Maplewood for community and public service announcements, provided that such announcements cannot be resold and cannot be used by or on behalf of any for - profit enterprise. October 22, 2007, City Council Meeting 26 The City shall be solely responsible for the design and development of all advertising copy, which shall be subject to Clear Channel's review and approval. The City must provide Clear Channel reasonable advance notice for any requested announcement. Advertising time not used by the City in any month will be forfeited, and will not carry into another calendar month. Clear Channel shall have discretion to deliver this service on one or any combination of its "Dynamic Displays." The City may delegate to another governmental entity a portion of the time for community and public service announcements, but such delegation shall not make the delegatee a beneficiary of this paragraph or otherwise entitle that entity to bring an action to enforce this paragraph. Such enforcement rights shall at all times remain with the City. Clear Channel's obligations pursuant to this paragraph are contingent upon Clear Channel receiving the permits described in paragraph 3 below. 2. Clear Channel agrees to purchase and install a Galaxy Pro 20mm LED Dynamic Display for the Maplewood Community Center ( " Galaxy Pro Sign "). The design and specifications of the Galaxy Pro Sign are attached hereto as Exhibit A. Clear Channel agrees to purchase and install the Galaxy Pro Sign no later than ninety (90) days after Clear Channel's receipt of the permits described in paragraph 3 below. Clear Channel agrees to remove and dispose of the existing City sign located at the Maplewood Community Center. Upon installation of the Galaxy Pro Sign, Clear Channel shall transfer to the City all warranties obtained from the manufacturer. The City shall be solely responsible for all messaging associated with the Galaxy Pro Sign, as well as all maintenance and upkeep. Clear Channel agrees to provide adequate training for City Staff for operation of the Galaxy Pro Sign. Clear Channel makes no warranties or representations whatsoever to the City regarding the Galaxy Pro Sign and the City shall look only to the manufacturer for any claims or causes of action respecting the Galaxy Pro Sign. Clear Channel agrees to provide the City with a three year maintenance contract for the Galaxy Pro Sign upon installation. Clear Channel's obligations pursuant to this paragraph are contingent upon Clear Channel receiving the permits described in paragraph 3 below. 3. It is the City's intention to proceed with a revision to the Maplewood Code clarifying that Dynamic Displays are not prohibited. It is Clear Channel's intention to proceed with applications for sign permits for three (3) additional Dynamic Display sign faces, one being located on the structure at Highwood and 1 -494 and two being located on the existing structure at Highway 36 and White Bear Avenue. Clear Channel's application for the permits for the structure at Highway 36 and White Bear Avenue will require the City to grant conditional use permits to increase the 35 foot height limitation in the Code to 50 feet. The permit applications will also require that the Dynamic Display signs be permitted to change no more frequently than once every 8 seconds operating up to 24 hours a day every day of the year. 4. Clear Channel agrees to incorporate its "Dynamic Display(s)" in Maplewood into the State of Minnesota's "Amber Alert" network, and to operate such Dynamic Displays under the same "Amber Alert" terms generally in place between Clear Channel and the State of Minnesota's Department of Public Safety, which currently provides that Clear Channel will post timely messages within its digital display network in the applicable area. 5. Upon adoption of the amendment to the City's Sign Code clarifying that Dynamic Displays are not prohibited in the City of Maplewood, Clear Channel and the City agree to abide by the following standards and procedures regarding the brightness and illumination on Clear Channel's "Dynamic Displays" (Signs) in the City of Maplewood: October 22, 2007, City Council Meeting 27 a. No sign may be brighter than is necessary for clear and adequate visibility. b. No sign may be of such intensity or brilliance as to impair the vision of a motor vehicle driver with average eyesight or to otherwise interfere with the driver's operation of a motor vehicle. C. No sign may be of such intensity or brilliance that it interferes with the effectiveness of an official traffic sign, device or signal. d. All "Dynamic Display(s)" operated by Clear Channel must be equipped with a mechanism that automatically adjusts the brightness in response to ambient conditions. The signs must also be equipped with a means to immediately turn off the display or lighting if it malfunctions and the sign owner or operator must immediately turn off the sign or lighting when notified by the City that it is not complying with the standards in this section. e. The images and messages displayed must be static, and the transition from one static display to another must be instantaneous without any special effects. f. The images and messages displayed must be complete in themselves, without continuation in content to the next image or message or to any other sign. 6. The City agrees it will not enforce against Clear Channel any future ordinance, rule, regulation or other law which limits the right of dear Channel to operate its hereinbefore described "Dynamic Display(s)" consistent with the terms of this Agreement, except to the extent such future ordinance, rule, regulation, or other law reasonably relates to safety. 7. The City further agrees that upon execution of this Agreement and performance on the part of Clear Channel, pursuant to paragraph 2 of this Agreement, the City will not pursue any action, criminal or civil, against Clear Channel for the operation of its sign face currently being operated at Highwood and 1 -494 within the City of Maplewood. 8. This Agreement, including all rights and obligations provided for herein, shall be binding upon the successors and assigns of the parties, whether by way of merger, consolidation, operation of law, assignment, purchase or other acquisition, including subsequent purchasers from Clear Channel. 9. The City and Clear Channel reserve all rights, remedies and defenses regarding "Dynamic Display" signage should the City not grant to Clear Channel the permits referenced in paragraph 8 above. In such event, the City shall be allowed to pursue any remedies available to it and Clear Channel shall be allowed any defenses available to it. This Agreement shall not be used to establish or defend any legal action related to the operation of Clear Channel's existing "Dynamic Display" should the City not revise its Ordinance as indicated above. City of Maplewood Clear Channel Outdoor, Inc., a Delaware corporation M By: Its: Its: Seconded by Councilmember Cave. Ayes — Mayor Longrie, Councilmembers Cave, Hjelle Nays — Councilmembers Juenemann, Rossbach October 22, 2007, City Council Meeting 28 L. NEW BUSINESS Conditional Use Permit Revision — Salvation Army — 2080 Woodlynn Avenue. a. Senior Planner, Tom Ekstrand gave the presentation and answered questions of the council. b. Major Don Tekautz, Salvation Army, 2080 Woodlynn Avenue, Maplewood, addressed the council and answered questions of the council. Mayor Longrie asked if anyone wanted to speak regarding this ite Robert Martin, Planning Commissioner, gave the planning recommendation. Councilmember Hjelle moved to Use Permit for the Salvation Am )rove the Resolution A arch. located at 2080 Woodlynn A )n to the Conditional to expand their findings required by the ordinance and subiect to the following conditions. CONDITIONAL USE PERMIT REVISION RESOLUTION 07 -10 -185 WHEREAS, The Salvation Army applied for a revision to their conditional use permit to expand their adult day care facility to include child day care. WHEREAS, this permit applies to 2080 Woodlynn Avenue. The legal description is: NW'/ of the NE % of the W 165 feet of the S 368 feet of Section 2, Township 29, Range 22, and also that part of NW' /4 of the NE' /4 of the W 527.26 feet of the E 263.63 feet of the S 320 feet lying south of Woodlynn and E of Ariel all in Section 2, Township 23, Range 22. (Property Identification Number: 02-29-22-12-0043) WHEREAS, the history of this conditional use permit is as follows: 1. On October 2, 2007, the planning commission held a public hearing to review this request. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations of the city staff. 2. The city council reviewed this proposal and considered the planning commission's recommendation on October 22, 2007. The council also considered reports and recommendations of the city staff and those in attendance. NOW, THEREFORE, BE IT RESOLVED that the city council passed the above described conditional use permit revision to allow the addition of child day care at the Salvation Army Church because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. October 22, 2007, City Council Meeting 29 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to compliance with the following conditions (additions are underlined and deletions are crossed out): 1. All construction shall follow the site plan approved by the city. City staff The rlirertnr Of GGFAMW Aity rintrelnpmen# may a ppreirn MiAGD nhanges 2. The proposed addition of child day care shall be started within one year as rewired by ordinance Within pee arnnr Of GGI Unnil approval pr the permit Shell hernme A,--[I a;Pd_ The council may extend this deadline for one year. I shall 2. it revision in one near. The Maplewood City Council approved this resolution on October 22, 2007. by Councilmember Juenemann. Ayes — All -Idaho Area Street Improvements, City Project 07 -19 a. Approval to Add Sterling Street (Larpenteur to Holloway) Into Project Scope. b. Approval to Remove Sterling Street (Montana to Larpenteur Avenues) from Project C. Public Works Director, Chuck Ahl gave the presentation. Mayor Longrie asked if anyone wanted to speak regarding this item 1. Larry Franklin, 2498 Tierney Avenue North, North St. Paul, addressed the council. 2. Debby Bowers, 1866 Sterling Street, Maplewood, addressed the council. (spoke twice) 3. Jack Wildes, 1864 Sterling Street North, Maplewood, addressed the council. (spoke twice) 4. Constance Jefferson, 1822 Sterling Street North, Maplewood, addressed the council. October 22, 2007, City Council Meeting 30 Councilmember Rossbach moved to approve the inclusion of Sterling Street, between Larpenteur and Holloway Avenues, in the feasibility study for the Myrtle -Idaho Street Improvements, Project 07 -19. Further recommending the removal of Sterling Street, between Montana and Larpenteur Avenues from the Myrtle -Idaho Area Street Project. Excluding Lakewood Drive, between Ripley and Holloway Avenues, at this time. RESOLUTION 07 -10 -186 APPROVING THE ADDITION OF STERLING STREET INTO THE MYRTLE -IDAHO AREA STREET PROJECT, CITY PROJECT 07 -19 WHEREAS, a feasibility study for the Myrtle -Idaho Area Streets, City Project 07 -19 was ordered at the August 27 2007 City Council meeting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That Sterling Street, from Larpenteur to Holloway Avenue, is added to the scope of the Myrtle -Idaho Area Street Project, City Project 07 -19. Approved this 22nd day of October 2007. 1!M� ,• ILA CLING ST REET FROM ECT, CITY PROJECT 07 -19 WHEREAS, a feasibi ordered at the August 27 2 for the Myrtle -Idaho Area Streets, City Project 07 -19, was ouncil meeting. That Sterli - tie -Idaho ) Approved this 22nd BY THE CITY COUNCIL OF MAPLEWOOD, itana to Larpenteur Avenue, is removed from the scope of City Project 07 -19. r 2007 Seconded by Councilmember Juenemann. Ayes — Councilmembers Cave, Hjelle, Juenemann, Rossbach Nom Mayor Longrie Councilmember Rossbach requested that the city council take a 5- minute recess at 10:27 p.m. The council meeting reconveyed around 10:32 p.m. October 22, 2007, City Council Meeting 31 3. Beam Avenue Street Improvements, White Bear Avenue to Bellaire Avenue, City Project 07 -26, Resolution Ordering Feasibility Study. Councilmember Rossbach moved to approve the resolution ordering the preparation of the Feasibility Study for Beam Avenue, from White Bear Avenue to Bellaire Street, Proiect 07 -26. RESOLUTION 07 -10 -188 ORDERING PREPARATION OF A FEASIBILITY WHEREAS, it is proposed to make improvements to Beam Avenue (White Bear Avenue to Bellaire Street), City Project 07 -26 and to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient, speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended.' FURTHERMORE, funds in the amount of $30,000 are appropriated to prepare this feasibility report. Approved this 22nd day of October 2007. Seconded by Councilmember Hjelle. Ayes — Councilmembers Cave, Hjelle, Juenemann, Rossbach Nom Mayor Longrie October 22, 2007, City Council Meeting 32 4. Upper Afton Street Improvements, McKnight Avenue to Century Avenue, City Project 07 -27, Resolution Ordering Feasibility Study. Councilmember Hjelle moved to approve the Resolution Ordering the Preparation of the Feasibility Study for the Upper Afton Street Improvements from McKnight Road to Century Avenue, Proiect 07 -27. RESOLUTION 07 -10 -189 ORDERING PREPARATION OF A FEASIBILITY STU WHEREAS, it is proposed to make improvements to the Upper Afton Street Improvements from McKnight Road to Century Avenue, City Project 07 -27 and to assess the benefiting properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the instructed to report to the council with all convenient spee way as to whether the proposed improvement is neessa whether it should best be made as oroaosed or in conne the estimated cost of the improvement as recomme FURTHERMORE, funds in the amount of $15,000 feasibility report. Approved Seconded bv'Councilmember engineer for study and that he is Ivising the council in a preliminary ost effective and feasible and as to with some other improvement, and priated to prepare this Ayes — Councilmembers Cave, Hjelle, Juenemann, Rossbach NAy — Mayor Longrie October 22, 2007, City Council Meeting 33 5. Hazelwood Street Improvements, Frost Avenue to Cope Avenue, City Project 07 -25, Resolution Ordering Preparation of Feasibility Study. Councilmember Juenemann moved to approve the Resolution Ordering the Preparation of the Feasibility Study for the Hazelwood Street Improvements from Frost Avenue to Cope Avenue, Project 07 -25. RESOLUTION 07 -10 -190 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Hazelwood Street, Frost Avenue to Cope Avenue City Project 07 -25 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred" to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in feasibility report. Approved this 22 d Seconded by Approve Heights Public Works D of the council. r8e $30,000 are appropriated to prepare this le. Ayes — Councilmembers Cave, Hjelle, Juenemann, Rossbach Ngy — Mayor Longrie for Pleasant View Park, Vista Hills Park and Maplewood , Chuck Ahl gave the presentation and answered questions Councilmember Cave moved to approve the expenditure of $30,950 for the purchase of bituminous for the overlay of trails in Pleasant View Park and Vista Hills Park. The Council also recommends the authorization for preparation for pavina of the trail at Maplewood Heiahts Park moved to recommend the Finance Director transfer $30,950 from the Park Maintenance Program (101 -602) to the Streets Program (101 -502). Seconded by Councilmember Juenemann. Ayes — All October 22, 2007, City Council Meeting 34 7. Municipal State Aid Street Revisions, Resolutions Approving Revocations and Designations. a. Public Works Director, Chuck AN gave the presentation. Councilmember Juenemann moved to approve the resolutions requesting the approval of the Commissioner of Transportation of the State of Minnesota for the revocations of County Road D /T.H, 61 to White Bear Avenue, City Center Drive /1830 County Road B to 1902 County Road B, and Southlawn Drive /County Road C to Beam Avenue from Maplewood's Municipal State Aid Street system. RESOLUTION 07 -10 -191 REVOKING MUNICIPAL STATE AID HIGHWAYS WHEREAS, the City Council of the City of Maplewood desires that the streets hereinafter described as municipal state aid streets be removed from consideration as municipal state aid streets under the provisions of Minnesota law, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Maplewood, that the roads described as follows, to wit: MSAS 138- 121 -005 County Road D/ T.H. 61 to Hazelwood Street (0.60 mile) MSAS 138- 121 -010 County Road D/ Hazelwood Street to Southlawn Drive (0.51 mile) MSAS 138- 121 -020 County Road D/ Southlawn Drive to White Bear Avenue (0.39 mile) be, and hereby are revoked as municipal state aid streets of said city, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED that said city clerk is hereby authorized and directed to forward two certified copies of this resolution to the commissioner of transportation for consideration. Dated at Maplewood Minnesota, this 22nd day of October 2007. RESOLUTION 07 -10 -192 REVOKING MUNICIPAL STATE AID HIGHWAYS WHEREAS, the City Council of the City of Maplewood desires that the streets hereinafter described as municipal state aid streets be removed from consideration as municipal state aid streets under the provisions of Minnesota law, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Maplewood, that the roads described as follows, to wit: MSAS 138 - 117 -010 Southlawn Drive/ County Road C to Mesabi Avenue (0.25 mile) MSAS 138- 117 -015 Southlawn Drive/ Mesabi Avenue to Beam Avenue (0.25 mile) be, and hereby are revoked as municipal state aid streets of said city, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED that said city clerk is hereby authorized and directed to forward two certified copies of this resolution to the commissioner of transportation for consideration. Dated at Maplewood Minnesota, this 22nd day of October 2007. October 22, 2007, City Council Meeting 35 RESOLUTION 07 -10 -193 REVOKING MUNICIPAL STATE AID HIGHWAYS WHEREAS, the City Council of the City of Maplewood desires that the streets hereinafter described as municipal state aid streets be removed from consideration as municipal state aid streets under the provisions of Minnesota law, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Maplewood, that the roads described as follows, to wit: MSAS 138- 124 -010 City Center Drivel 1830 County Road B to 1902 County Road B (0.31 mile) be, and hereby are revoked as municipal state aid streets of said city, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED that said city clerk is hereby authorized and directed to forward two certified copies of this resolution to the commissioner of transportation for consideration. Dated at Maplewood Minnesota, this 22nd day of October 2007. Seconded by Councilmember Rossbach. 8. Lark Prosperity Area Street Improvements, Modification of Existing Construction Cont a. Public Works Director, Chuck Ahl gave of the council. Councilmember Hielle moved to approve the Resoluti sm ect 07 -15, Resolution for nae Order 2. n and answered questions RESOLUTION 07 -10 -194 NG MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 07 -15, CHANGE ORDER 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made sment Project 07 -15, Lark Prosperity Area Street Improvements, and has let a ction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 07 -15, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order Nos. 2 in the amount of - $35,960.00. The revised contract amount is $2,478,288.24. Seconded by Councilmember Cave. Ayes — All October 22, 2007, City Council Meeting 36 Councilmember Hjelle moved to continue the council meeting and complete the agenda. Seconded by Councilmember Rossbach. Ayes — Councilmembers Hjelle, Rossbach Nays — Councilmembers Cave, Juenemann, Mayor Longrie The motion failed. The remainder of the council meeting was tabled. Agenda items M. COUNCIL PRESENTATIONS and N. ADMINISTRATIVE PRESENTATIONS, will be discussed at the November 26, 2007, City Council Meeting. M. COUNCIL PRESENTATIONS 1. Pleasant View Park (Councilmember Cave) 2. 2008 Levy (Councilmember Juenemann,) 3. Internal Communications (Councilmem 9 5. Lower Afton Trail Update 7. �- _.- .. 9. 9. Rush Line Corridor (Councilmember Rossbach) agenda) ) (Removed from the (Removed from the 10. Manager Review Process (Councilmember Rossbach) 1. Development Conference Attended (Mayor Longrie) N. ADMINSTRATIVE 'PRESENTATIONS 1. Report on the complaint by Elizabeth Sletten regarding Xcel Energy Kohlman Lake Substation, H. Alan Kantrud, City Attorney. O. ADJOURNMENT Mayor Longrie adjourned the meeting at 11:12 p.m. nn) ) — (Removed from the agenda) October 22, 2007, City Council Meeting 37 MINUTES MAPLEWOOD CITY COUNCIL MANAGER/WORKSHOP Monday, October 29, 2007 Council Chambers, City Hall 5:00 p.m. A. CALL TO ORDER Agenda Item E3 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:04 p.m. by Mayor Longrie. B. ROLL CALL Diana Longrie, Mayor Present Rebecca Cave, Councilmember Absent Erik Hjelle, Councilmember Absent Kathleen Juenemann, Councilmember Present Will Rossbach, Councilmember Present C. APPROVAL OF AGENDA Councilmember Rossbach requested to discuss the city council meeting schedule. Mayor Longrie moved to approve the agenda as amended Seconded by Councilmember Rossbach. Ayes - All D. NEW BUSINESS 1. Citizen Services Budget Citizen Services Manager, Karen Guilfoile presented the Citizen Services Budget ..- irector, Mychal Fowlds presented the IT Budget report. 3. Finance and Administration Budget Finance and Administrative Manager, Bob Mittet presented the Finance and Administration Budget report. 4. City Council Meeting Schedule The canvassing meeting will be held on November 9, 2007, at 12:00 noon. Upcoming city council meetings are scheduled for November 19, 2007 and November 26, 2007. E. ADJOURNMENT Mayor Longrie moved to adjourn the meeting at 7:00 p.m. October 29, 2007, City Council Workshop Em A A 41 MINUTES MAPLEWOOD CITY COUNCIL Special Meeting Friday, November 9, 2007 Council Chambers, City Hall 12:00 p.m. Agenda Item E4 CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 12:00 p.m. by Mayor Longrie. ROLL CALL Diana Longrie, Mayor Present Rebecca Cave, Councilmember Present Erik Hjelle, Councilmember Absent Kathleen Juenemann, Councilmember Present Will Rossbach, Councilmember Absent APPROVAL OF AGENDA City Manager Copeland added item D3. Mayor Longrie moved to approve the agenda as amended Seconded by Councilmember Cave. Ayes - All NEW BUSINESS 1. Election Results Canvass City Clerk, Citizen Services Manager, Karen Guilfoile presented the report. Mayor Longrie moved to approve the resolution canvassing the results of the held on November 6. 2007. RESOLVED, that the { canvassing beard on [ 2007, Municipal Gener COUNCIL MEMBER: Rebecca Cave John Nephew DelRay (Rocky) Rokke Will Rossbach Election RESOLUTION CANVASS OF ELECTION r `Council of Maplewood, Ramsey County, Minnesota, acting as a ember 9, 2007, hereby declares the following results in the November 6, Election. 2,496 3,760 2,368 3,911 November 9, 2007, City Council Workshop 1 Write -In Votes: Deborah Bauers 1 Kathleen Juenemann 1 Christopher Bierwerth 1 Lames Lileks 1 Bob Bowsel 1 Tom Lobay 1 Bob Cardinal 2 David D. Marshall 1 Dick Carle 1 Matt Marchatti 1 Charlie Dobihal 1 Mark Mcdonald 1 John Doe 1 Nathan 1 James Driscoll 1 Ron Smieja 1 George Farr 1 Steve Smith 1 Carol Foss 1 Stephen Stenzel 1 Eric Hjelle 1 Kathy Trost 1 Father Mark Huberty 1 Joan Wigfield 1 Hilary Imm 1 Bill Zollman 1 Mary Jones 1 As the top vote getters on the November 6, 2007 General Election, John Nephew and Will Rossbach will be sworn in on January 7, 2008. Seconded by Councilmember Juenemann. Ayes - All 2. Legacy Village Tax Abatement 2nd Amendment Finance and Administration Manager, Bob Mittet presented the report. Mayor Longrie moved approval of the amendment allowing staff to release the funds held AMENDMENT TO SPECIAL ASSESSMENTS ESCROW AGREEMENT THIS SECOND AMENDMENT TO SPECIAL ASSESSMENTS ESCROW AGREEMENT ( "Agreement ") is made and entered into this 9 t " day of November, 2007, by and between LEGACY HOLDINGS -MW, LLC, a Minnesota limited liability company ( "Legacy); FIRST AMERICAN TITLE INSURANCE COMPANY, a California corporation ( "Title "); KENNARD PROFESSIONAL BUILDING EAST, LLC, a Minnesota limited liability company ( "Kennard East ") and CITY OF MAPLEWOOD, MINNESOTA, a Minnesota statutory city ( "City "), (collectively, the "Parties"). RECITALS A. Pursuant to the terms of the First Amendment to Special Assessments Escrow Agreement ( "First Amendment ") Title disbursed funds under Section 1 of such First Amendment to allow Kennard East to make payments of principal and interest of 2006 installments of special assessments which are a lien against the Property ( "Special Assessments ") all as described in the First Amendment, which reduced the amount held by Title to a current Amount of $49,465.68. November 9, 2007, City Council Workshop 2 B. Notwithstanding the provisions of the Special Assessments Escrow Agreement ( "Original Agreement ") and the First Amendment, Title did not disburse the remaining escrow funds to the City by November 1, 2006 and the Special Assessments were not paid off as contemplated by the Original Agreement. C. Kennard East has now paid the two installments of principal and interest due and payable on the Special Assessments during 2007 and the full amount needed to pay off the Special Assessments at this time is $208,502.11. D. The City had agreed to pay $179,977.69 of the Special Assessments and that amount combined with the money that Title can deliver to the City, that is $49,465.68, the City will have a total of $229,443.37. E. The City is willing to disburse that total amount as follows: (i) $208,502.11 to the County to pay off the Special Assessments in full, and (ii) $20,941.26 to Kennard East to partially reimburse Kennard East for the payments of principal and interest on the Special Assessments that Kennard East made during 2007. F. Legacy has been asked to execute this amendment to acknowledge that it has no right to any of the funds described herein notwithstanding the language of Section 3 of the Original Agreement because the surplus created herein is not the same as the "Excess Escrowed Funds" as described in such Section 3. NOW, THEREFORE the Parties agree as follows: 1. The Recitals as set forth above are incorporated for all purposes into this Agreement. 2. The City acknowledges that Kennard East has not as of the date hereof fulfilled the terms of Section 6.2(a) of the Development Agreement because a building permit has not been issued by the City for any proposed development on the Property, but notwithstanding such fact, the Parties have agreed that Title will immediately pay the amount of $49,465.68 to the City. The City will accept such amount and provide necessary City funds to pay off the total amount of the Special Assessments of $208,502.11, which payment will be made to the County by no later than November 10, 2007, so as to prevent another full year's interest being added to the outstanding principle amount of the Special Assessments. . Because as described above, the Kennard East payments of principle and interest on the Special Assessments during 2007 created a surplus, the City will reimburse Kennard East in the total amount of $20,941.26 by check which will be delivered to Kennard East by no later than November 10, 2007. 4. Legacy acknowledges that it has no right to any of the amounts described herein and the City is authorized to make the payments as described herein. 5. Unless specifically changed herein, the terms and conditions of the Original Agreement and the First Amendment to the Special Assessments Escrow Agreement remain in full force and effect and if the payments are made as described herein, the Original Agreement, the First Amendment and this Second Amendment will terminate. November 9, 2007, City Council Workshop 3 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and year first above written. LEGACY HOLDINGS -MW, LLC A Minnesota limited liability company go Its FIRST AMERICAN TIT COMPANY a California corporation INSURANCE A Minnesota limited liability company go Its CITY OF MAPLEWOOD, MINNESOTA A Minnesota statutory city By Its By Its Seconded by Councilmember Juenemann. Ayes — All November 9, 2007, City Council Workshop El 3. Death of Kurt Parsons City Manager, Greg Copeland reported on the death of Maplewood Firefighter and Paramedic Kurt Parsons and the arrangements for his funeral. E. ADJOURNMENT Mayor Longrie moved to adjourn the meeting at 12:10 p.m. November 9, 2007, City Council Workshop 5 Agenda Item F1 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer DuWayne Konewko, Environmental Manager SUBJECT: Loading Assessment and Nondegradation Report /Public Meeting DATE: November 8, 2007 INTRODUCTION In addition to the NPDES Report that was submitted to the Minnesota Pollution Control Agency (MPCA) following the June 25, 2007 public meeting, the City of Maplewood is one of thirty cities in the State that are required to submit a Non Degradation Plan as part of the NPDES permitting process. The MPCA will be responsible for reviewing the Non Degradation Plans and determining compliance. The criterion that was used to select these thirty cities was based on community size and growth experienced by the community. In selecting these thirty MS4 cities, MPCA is assuming that the discharge is significant and has the potential for increased loading of one or more pollutants. The Non Degradation Plan will require cities to develop a plan to address new or expanded discharges (runoff) and bring these discharges back to 1988 levels. Where increases in runoff or pollutant loading has occurred due to new or expanded discharges from stormwater runoff, the plan must identify and include retrofit and mitigation options or BMPs that reduce these discharges back to 1988 levels. The cities are also required to address potential growth through 2020. To meet this requirement, cities will have to perform loading assessments using water quality modeling for discharges and pollutants. When complete, the model will be used to determine where stormwater runoff has resulted in new or expanded discharges and then determine what strategies can be used to bring these discharges back to 1988 levels. The primary goal of this permit is to restore and maintain the chemical, physical, and biological integrity of "Waters of the State" through management and treatment of urban stormwater runoff. To meet this goal, the City of Maplewood must develop, implement, and enforce a Stormwater Pollution Prevention Program designed to reduce the discharge of pollutants from the City. As in the previous MS4 permit, public education and outreach activities are key in obtaining compliance with the permit requirements. The City must implement a public education program to distribute educational materials to the community and conduct outreach activities in the community. These educational program activities will focus on impacts of stormwater discharges and what steps the residents and businesses can take to reduce pollutants in stormwater runoff. The initial Non Degradation application was submitted to the MPCA in June of 2006. Maplewood's Non - Degradation plan was put on Public Notice by the MPCA and no comments were received during the sixty - day comment period. The Loading Assessment Report is due to the MPCA by December 1, 2007. The City must also hold a public meeting prior to submitting report to the MPCA. BACKGROUND Based on the findings of the loading assessment, selected MS4s are required to submit additional information to the MPCA and determine whether additional control measures, beyond those already Agenda Item F1 identified in their SWPPP, can be reasonably taken to minimize the impacts of new or expanded discharges. The nondegradation loading assessment consists of determining the change in loading of annual runoff volume, total suspended sediment (TSS) and total phosphorus (TP) between 1988 and current conditions (2205) and between current conditions and projected future conditions (2020). A detailed analysis of 30 years of recorded daily precipitation data was completed to determine the annual average precipitation and runoff volume for the Maplewood area. The annual runoff volume for a given area is a function of the relative amount of impervious and pervious areas as well as the runoff curve number for each portion. On an annual basis, the impervious portions of Maplewood contribute nearly 94 percent of the runoff volume. The overall annual runoff volume has increased approximately 10 percent from 1988 to 2005. In order to evaluate the effects of the City's infiltration /filtration standard for new development in the future, annual runoff volume estimates for the 2005 to 2020 time period considered the effects of capturing a 1- inch runoff volume for projected areas of future development and redevelopment activities. Based on this analysis, the estimated annual runoff volume will decrease between 2005 and 2020 by about three percent. Results of the loading analysis for TSS and TP for the 1988 to 2005 time period on a City -wide basis show a decrease in the TSS loading (68 tons) and an increase in the TP loading (354 pounds). This information is included in the report and is also summarized in the executive summary in table and graph form. CONCLUSION Based on projected changes in land use, the overall increase in impervious surface between 2005 and 2020 is estimated to be approximately 796 acres. Staff evaluated potential development and redevelopment areas to arrive at this figure. This increase represents an impervious percentage increase of approximately 33 percent to 40 percent City -wide. Even with this increase in the impervious surface coverage projected by 2020, the net increase in annual runoff volume will be substantially reduced due to implementation of storm water treatment practices focusing on infiltration and filtration. Continued implementation of the City's 1 -inch infiltration standard for new development and redevelopment projects between 2005 and 2020 will result in a net reduction in TSS loading of 93 tons and a reduction in TP loading of an estimated 374 pounds by the year 2020. While the 1988 to 2005 loading assessment shows an increase in the runoff volume due to the expansion of impervious surfaces from 1988 to 2005, TSS loadings have decreased, and the TP loadings increased about 3 percent relative to the 1988 levels. The results from the loading assessment speak directly to the fact that the City has been a leader in requiring numerous storm water treatment ponds to be installed for new developments and redevelopment that has occurred during this time period from 1988 to 2005. The results point directly to the fact that these storm water ponds, infiltration systems and rain water gardens are working to remove significant amounts of total suspended sediments and phosphorus from storm water runoff. Looking into the future, the projected level of development between 2005 and 2020 will continue to add impervious surface and result in additional runoff volume. Runoff infiltration is expected to play an increasingly important role in storm water management for the City. The City has been implementing storm water treatment standards that focus on infiltration and filtration for several years. These standards translate into runoff volume control for both new development and redevelopment, with the redevelopment projects resulting in a net reduction in runoff volume caused by capturing runoff from impervious surfaces that currently has no treatment. In summary, because the City has been a proactive leader in requiring these storm water treatment systems in new developments and redevelopment projects including the requirement to infiltrate the first 1- 2 Agenda Item F1 inch of a rain event, the City believes that "we" are meeting the current standards set forth in the nondegradation provisions of the MS4 permit. However, the City understands that we have a few areas within the City that will require additional work and study and that the outcomes of those studies will be implemented in the future. Therefore, the City is not proposing to make changes to its SWPPP. The City also understands that to be in compliance with the provisions of the MS4 moving forward, the City will be required to update the Surface Water Plan and address any shortcomings from that plan. RECOMMENDATION Staff recommends that following the presentation on the City's NPDES permit — Nondegradation Loading Assessment Report that the City Council open the floor for public comment. Staff will incorporate any comments as directed by council into the final report prior to submitting to the MPCA. Attachment 1. Loading Assessment and Nondegradation Report 3 Loading Assessment and Nondegradation Report For Selected Municipal Separate Storm Sewer Systems (Selected MS4s) City of Maplewood, Minnesota SEH No. A- MAPLE0608.00 DFZAFT — October 26, 2007 October 2407 The revised National Pollutant Discharge Elimination System (NPDES) Permit No. MNR040000 for Small Municipal Separate Storm Sewer Systems (MS4s) defines the conditions for discharging storm water from municipal sources in Minnesota. The primary requirement of the permit, which has been in place since 2003, is to develop and implement a Storm Water Pollution Prevention Program (SWPPP) that addresses each of the six minimum control measures. A new provision in the reissued 2006 permit requires 30 Minnesota municipalities to complete a nondegradation assessment and report. These 30 municipalities are referred to as Selected MS4s. Based on the findings of the assessment, Selected MS4s are required to submit additional information to the Minnesota Pollution Control Agency (MPCA) Commissioner and to determine whether additional control measures, beyond those already identified in their SWPPP, can be reasonably taken to minimize the impacts of new or expanded discharges. Maplewood is one of the 30 Selected MS4s and, therefore, the City has completed a loading analysis and has prepared this report to comply with the requirements of the permit. The nondegradation assessment consists of determining the change in loading of annual runoff volume, total suspended sediment (TSS), and total phosphorus (TP) between 1988 and current conditions (2005) and between current conditions and projected future conditions (2020). A detailed analysis of 30 years of recorded daily precipitation data was completed to determine the annual average precipitation and runoff volume for the Maplewood area. The annual runoff volume for a given area is a function of the relative amount of impervious and pervious areas as well as the runoff curve number for each portion. On an annual basis, the impervious portions of Maplewood contribute nearly 94 percent of the runoff volume. The impervious fraction for year 2005 for individual watersheds ranges from 4 percent to 85 percent, while the corresponding average annual runoff depth for the 294 drainage areas evaluated varies from 2.0 inches to 18.0 inches. The overall annual runoff volume from 1988 to 2005 has increased roughly 10 percent.' In order to evaluate the effects of the City's infiltration/filtration standard for new development in the future, annual runoff volume estimates for the 2005 to 2020 time period considered the effects of capturing a 1 -inch runoff volume for projected areas of future development and redevelopment. Based on this analysis, the estimated annual runoff volume will decrease between 2005 and 2020 by about three percent. The annual runoff volume in 2020 is still estimated to be higher than levels in 1988. The overall increase in annual runoff Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page ES -1 October 2407 volume relative to 1988 conditions is not considered significant when evaluating the potential effects on channel erosion and stream morphology. The City is not aware of any significant channel erosion or channel stability issues that are directly attributable to an increased runoff volume. Results of the loading analysis for TSS and TP for the 1988 to 2005 time period on a City -wide basis show a decrease in the TSS loading of approximately 68 tons and an increase in the TP loading of 354 pounds. Variations are apparent in the more detailed data for each of the 294 individual drainage areas. A summary of the loading analysis results is provided in the following table. Summary of Loading Assessment Results Based on projected changes in land use, the overall increase in impervious surface between 2005 and 2020 is estimated to be approximately 796 acres. This increase represents an impervious percentage increase city- wide from 33 percent to 40 percent. Even with this increase in the impervious surface coverage projected by 2020, the net increase in annual runoff volume will be substantially reduced due to implementation of storm water treatment practices focusing on infiltration and filtration. Continued implementation of the City's 1 -inch infiltration standard for new development and redevelopment projects between 2005 and 2020 will result in a net reduction in TSS loading of 93 tons and a reduction in TP loading of an estimated 374 pounds by the year 2020. Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page ES -2 Assuming Storm Water Treatment by 2005 3,853 33% 7,755 863 6,496 Ponds Only - Based on Ponds Created between 1988 and 2005 Runoff volume, TSS, and TP loads are 2020 4,661 40% 7,5`12 770 6,121 assumed for the new impervious areas. Revised development and redevelopment standards considered. 1988 to 2005 Increase in Runoff Volume, relative changes +413 +4% +9.9% -10.0% +2.6% Reduction in TSS and an increase in TP loading Decrease in Runoff Volume, TSS and 2005 to 2020 +796 +7% " -3.2% - 10.8% -5.8% TP levels. TP and TSS reductions relative changes below 1988 levels and volume below 2005 levels. Based on projected changes in land use, the overall increase in impervious surface between 2005 and 2020 is estimated to be approximately 796 acres. This increase represents an impervious percentage increase city- wide from 33 percent to 40 percent. Even with this increase in the impervious surface coverage projected by 2020, the net increase in annual runoff volume will be substantially reduced due to implementation of storm water treatment practices focusing on infiltration and filtration. Continued implementation of the City's 1 -inch infiltration standard for new development and redevelopment projects between 2005 and 2020 will result in a net reduction in TSS loading of 93 tons and a reduction in TP loading of an estimated 374 pounds by the year 2020. Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page ES -2 October 2007 Loading Changes 1988- 2005 -2020 9000 8000 7000 m 6000 5000 v 4000 R 9 3000 2000 1000 Parameters Analyzed While the 1988 to 2005 loading assessment shows an increase in the runoff volume due to the expansion of impervious surfaces from 1988 to 2005, TSS loadings have decreased, and the TP loadings increased by about 3 percent relative to 1988 levels. This result relates chiefly to the fact that numerous storm water treatment ponds accompanied the new development and re- development that occurred between 1988 and 2005. The results show that these ponds, infiltration systems and rain gardens, for example, are working to remove significant amounts of total suspended sediment and phosphorus from storm water runoff. Looking into the future, the projected level of development between 2005 and 2020 will continue to add impervious surface and result in additional annual runoff volume. Runoff infiltration is expected to play an increasingly important role in stortnwater management in Maplewood. The City has been implementing storm water treatment standards that focus on infiltration or filtration for several years. These standards translate into runoff volume control for both new development and redevelopment, with the redevelopment projects resulting in a net reduction in runoff volume caused by capturing runoff from impervious surfaces that currently has no treatment. Based on this analysis and related work the City has done as part of it's overall water resources management program, the City has concluded that the current standards are adequate to meet the intent of the non- degradation provisions of the MS4 permit. Therefore, the City is not proposing to make changes to it's SWPPP. The City will be updating their Water Resources Management Plan in 2008 to refine specific priority areas and potential projects that can be implemented to achieve their overall water quality goals. Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page ES -3 Runoff Volume TSS (Tons) TP (Lbs) (acre -feet) Executive Summary Table of Contents October 2007 1.0 Introduction ............................................................................... ..............................1 1.1 MS4 Permit —General Requirements for Selected MS4s ... ............................... 1 1.2 Maplewood Overview ........................................................ ............................... 3 2.0 Maplewood Physical Characteristics ...................................... ..............................4 2.1 Watersheds and Drainage Areas ...................................... ............................... 4 2.1.1 Valley Branch Watershed ...................................... ......................`........ 4 2.1.2 Ramsey - Washington -Metro Watershed ............... .:............................. 5 2.1.3 South Washington Watershed ............................. ..............................5 2.2 Annual Precipitation and Runoff Data ................................ ............................ 5 2.2.1 Precipitation Data Analysis .................................. ............................... 5 2.2.2 Runoff Volume Estimates .................................... ............................... 6 2.3 Land Use Data Assessment ............................................. ............................... 8 2.3.1 Current (2005) Land Use .................. ................... ............................... 8 2.3.2 Land Use Changes from 1988 to 2005... ............... .............................10 2.3.3 Land Use Changes from 2005 to 2020 ( Projected) . .............................11 3.0 Loading Assessment .............................................................. .............................12 3.1 1988 Loading Assessment Evaluation ............................... .............................13 3.2 2005 Loading Assessment Evaluation ............................... .............................13 3.3 2020 Loading Assessment Evaluation ............................... .............................16 4.0 Results and Discussion ........................................................ .............................19 4.1 Discharges Affecting Wetlands ........................................ ............................... 20 4.2 Potential Impacts on Stream Morphology ........................ ............................... 21 4.3 Discharges Affecting Source Water Protection Areas ...... ............................... 21 4.4 Street Sweeping and Other Considerations ..................... ............................... 21 5.0 Related Water Resources Plans and Studies ......................... .............................22 5.1 MS4 Storm Water Pollution Prevention Plan ( SWPPP) ...... .............................22 5.2 Water' Resources Management Plan ( WRMP) ................. ............................... 22 5.3 Lake Management Plans and Studies .............................. ............................... 23 6.0 Conclusions .............................................................................. .............................23 Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page i October 2007 List of Figures Figure 1 Modeled TSS and TP Removal Efficiency for Wet Ponds ... .............................16 Figure 2 Loading Changes Between 1988 and 2005 ......... ............................... Appendix A Figure 3 Loading Changes Between 2005 and 2020 ......... ............................... Appendix A Figure 4 Summary of Loading Changes 1988 to 2020 ................... ............................... 20 List of Tables Table 1 Maplewood Area Annual Precipitation Summary ............... ............................... 6 Table 2 Annual Runoff Depths for Pervious and Impervious Areas ... ............................... 7 Table 3 Land Use Description, Breakdown and Assigned Percentage of Impervious Area............ ............................. .............................10 Table 4 Impervious Surface and Loading Changes from 1988 to 2005 ........................... 14 Table 5 Changes in Impervious Surface and Loadings from 2005 to 2020 ......................18 Table 6 1988, 2005, and 2020 Loadings Summary ............................ .............................19 List of Appendices Appendix A Figures 2 and 3 - Loading Changes Appendix B Precipitation Data and Computation Spreadsheets (Printed) Appendix C Land Use Data and Computation Spreadsheets (Printed) Appendix D Loading Analysis Spreadsheets (Printed) Appendix E 2006 NPDES MS4 SWPPP - BMPs Summary Sheets that address the Nondegradation Loading Assessment and Reporting Requirements Appendix F Public and Local Water Agency Comments Appendix G CD Pocket - Electronic Files of Nondegradation Analysis Spreadsheets and Maps Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page ii Loading Assessment and Nondegradation Report For Selected Municipal Separate Storm Sewer Systems (Selected MS4s) City of Maplewood, Minnesota 1.0 Introduction 1.1 MS4 Permit — General Requirements for Selected MS4s Minnesota Permit No. MNR040000 for Small Municipal Separate Storm Sewer Systems (MS4s) defines the conditions for discharging storm water by all small municipalities and other entities for which the permit is required. The main requirement for all permit applicants is to develop and implement a Storm Water Pollution Prevention Program (SWPPP). Part X (Appendix D) of the permit includes non- degradation provisions for 30 Minnesota municipalities referred to as "Selected MS4s ". The Selected MS4s are required to submit additional information to the Minnesota Pollution Control Agency (MPCA) Commissioner and "to determine whether additional control measures beyond those of the permit .. . can be reasonably taken to minimize the impacts of the discharges." Maplewood is one of the 30 Selected MS4s and, therefore, the City has completed a loading analysis and has prepared this report to comply with the requirements of the permit. Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 1 October 2007 The permit stipulates that those "Selected MS4s that have significant new or expanded discharges" are required to complete a "Nondegradation Report." MPCA's March 2006 Permit Guidance Manual provides some background regarding the significance of new or expanded discharges and how these requirements relate to nondegradation. However, the guidance also states that the application of significance has not been fully defined for MS4s. For the purposes of this analysis and report, MPCA's guidance states that "Nondegradation is achieved if the 1988 levels of flow and pollutants can be achieved." The Selected MS4 can demonstrate that 1988 loading levels can be achieved through implementing additional .Best Management Practices (BMPs) as part of their MS4 program. The specific information to be submitted as part of the Nondegradation Analysis consists of: 1. A loading assessment; 2. A Nondegradation Report; 3. Proposed Storm Water Pollution Prevention Program (SWPPP) modifications to address non - degradation; 4. Public and local water authority comments on the proposed SWPPP modifications to address non - degradation, with a Record of Decision on the comments; and 5. An application to modify the permit, if changes are proposed. According to the permit, the MPCA "will review the above submittals and will make a determination on the preliminary approval of the proposed Storm Water Pollution Prevention Program." The loading assessment consists of determining the annual Runoff Volume (VOL), the Total Suspended Sediment (TSS), and the Total Phosphorus (TP) for three particular years: 1988 (past conditions), 2005 (present conditions), and 2020 (future conditions). Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 2 October 2007 1.2 Maplewood Overview The City of Maplewood is one of the 30 Selected MS4s, due in part to its total population and growth in recent years. Located in the eastern part of the Twin Cities Metropolitan Area, the City of Maplewood has a total surface area of approximately 11,560 acres (18 square miles). Between 1990 and 2000 the population of Maplewood increased by 10.3 percent, from approximately 30,954 to approximately 34,947. At present growth rate the total population is expected to reach about 38,178 by 2020. However, recent housing starts data for 2007 point to a slowdown in residential development, both across the region and within the City of Maplewood. The following list summarizes some of the City of Maplewood's physical characteristics: • Total surface: Approximately 11,560 acres (18 square miles). • Bounded by the Cities of White Bear Lake and Vadnais Heights to the North, Cities of Little Canada, Roseville, and St. Paul to the West City of St. Paul to the South and the Cities of North St. Paul, Oakdale and Woodbury to the east. • As of the US Census of 2000, there were 34,947 people, 13,758 households, and 9,191 families residing in the city. • Major Highways include 1- 35E,1- 694,1 -94, and Highway 36. Surface water features including Lake Phalen, Round Lake, Kohlman Lake, Wakfiled Lake, Beaver Lake, Battle Creek, and numerous wetlands. • Surface water system that is part of four watershed organizations: Ramsey Washington Metro Watershed District (RWMWD); Valley Branch Watershed District (VBWD); South Washington Watershed District, and Capital Region Watershed District (CRWD). Most of the City, approximately 10,639 acres, is located within the RWMWD. Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 3 October 2007 2.0 Maplewood Physical Characteristics Physical characteristics and data needed for this analysis includes previously defined watershed and drainage area boundaries, historical precipitation data for the Maplewood area (to quantify annual runoff volumes), zoning or land use mapping and known land use changes, if available, for each of the three study years. Each of these data sets is discussed below. 2.1 Watersheds and Drainage Areas Most of Maplewood lies within the Ramsey Washington Metro Watershed District. Small portions of the City also lie in the Capital Region Watershed District, South Washington Watershed District, and Valley Branch Watershed District. These watersheds are all within the Mississippi River Basin. The City used the delineated '+ watersheds provided by the Ramsey Washington Metro Watershed District for this report. Approximately 92% of the City is located within the RWMWD. The City used a GIS -based process to determine the remaining watershed areas. These remaining areas are within the other three watershed districts. The City's drainage system generally consists of urban areas with storm sewer and treatment systems (ponds, rain gardens, infiltration basins) that provide treatment of the storm water runoff and detention of design flows for flood risk management. A detailed breakdown of each watershed by land use category is included in the summary tables in the appendix of the report. Most of this data is included in the appendix due to the large number of individual drainage areas defined for the City (294). The summary tables also show the aggregate percentage of impervious surface based on the assumptions made for each land use category and pollutant removal estimates as discussed later in this report. 2.1.1 Valley Branch Watershed The portion of Maplewood within the Valley Branch Watershed is the far northeast portion of the City, primarily within Joy Park, that drains to Silver Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 4 October 2007 Lake. This 90 -acre area lies between Interstate 694 and the north shore or Silver Lake. Valley Branch has a Watershed Management Plan that discusses the Silver Lake drainage area in detail. 2.1.2 Ramsey - Washington -Metro Watershed The Ramsey- Washington -Metro Watershed covers the vast majority of Maplewood, more than 10,640 acres, as stated previously. The watershed has similar storm water runoff standards as the City does, incorporating volume control for both new and redevelopment projects. The RWMWD Watershed Management Plan provides management plans for lakes and key water bodies within its boundaries, including all of the key water bodies within Maplewood. 2.1.3 South Washington Watershed The far south portion of Maplewood lies within the hydrologic boundary of the South Washington Watershed, but is within the administrative jurisdiction of the RWMWD. This 190 -acre area is adjacent to Interstate 494 and just south of Fish Creek. 2.2 Annual Precipitation and Runoff Data 2.2.1 Precipitation Data Analysis Weather estimate statistics are typically based on a 30 -year interval of records. The rainfall distribution for Maplewood has been assessed based on complete daily precipitation records from 1976 to 2006 for the Ramsey - Gladston weather station (Station No. 217377; 29N- 22W -S22). This is the closest station to the City of Maplewood. From this data set, the average total annual rainfall was determined to be 33.8 inches. It is generally assumed that only 90 percent of the total precipitation generates runoff. In the data record used for this study, all the precipitation events greater than 0.15 inches are assumed to generate runoff. A summary of the annual rainfall averages is provided Table 1. Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 5 October 2007 Table 1. Maplewood Area Annual Precipitation Summary Average Annual Number of Precipitation Days 152.0 52.7 Total Annual Average Precipitation (inches) 33.8 30.6 Average Precipitation Event Depth (inches) 0.22 0.58 Median Precipitation Event Depth (inches) 0.13 0.40 (1) Includes data listed as "T for trace orecioitation. T days are included in the total and averages listed. 2.2.2 Runoff Volume Estimates Determining the runoff volume on an annual basis can be somewhat complex. For each watershed the annual runoff is a function of soil characteristics, rainfall distribution, amount of total impervious and the distribution of the impervious surfaces (i.e., connected versus disconnected). The issue is further complicated due to the fact that soil characteristics may vary seasonally and/or with the rainfall distribution (i.e., frozen, wet, moist or dry). State -wide estimates for the annual runoff indicate that within the Maplewood area the runoff is in the 5 inch range. This state wide estimate of the runoff was derived from stream flow measurements, and it should be noted that not all of the runoff volume that reaches the stream represents surface water flow. Instead, a fraction of this volume reaches the streams as groundwater flow. The Hydrology Guide for Minnesota produced by the Natural Resources Conservation Service (MRCS) also shows the Annual Runoff for the Maplewood area to be approximately 5 inches. A common way to compute the runoff volume is the NRCS Curve Number (CN) Method. The Curve Number is a combined measurement of both soil infiltration capacity and surface coverage (i.e., land use). It ranges from a CN value of 30 for the most pervious natural surfaces such as sandy soils woods and meadows to a CN value of 98 for impervious surfaces such as streets and parking lots. Soils are grouped into four hydrologic soil groups A, B, C, and Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 6 October 2007 D. Group A soils represents the most pervious soils (typically very sandy) and Group D soils the least pervious (typically organic soils with high clay content). In each soil group, cropland, high density residential, commercial, and industrial areas tend to have the highest CN values. At the opposite end, wooded areas and meadows have some of the lowest CN values. The aggregate curve number for pervious surfaces within the City of Maplewood is approximately 69, which is also a representative CN value for Group B lawns and pastures soils characterized by a `fair" (i.e., E moderate) grass coverage. The runoff depth (i.e., depth of surface water if the runoff were evenly distributed across the entire drainage area) was computed for each significant individual precipitation event between 1976 and 2005 using the same NRCS formula, and applied separately for pervious and impervious portions: _ [P- 0.2 *(10001CN — 10)] �P- 0.2 *(10001CN -10)]2 Q ` P + 0.8 * (1000 CNP -10) P + 0.8 * (1000! CN —10) where P represents the precipitation level expressed in inches. Using CN = 98 for impervious surfaces and CN = 69 for pervious surfaces the average annual runoff depth was computed for both pervious and impervious surfaces by summing the results for all runoff producing precipitation events and dividing the sum by 30 years. Table 2. Annual Runoff Depths for Pervious and Impervious Areas. .t Ij3It1t a e�ff F11pAVOW:. r � ... ......... fief ReQ �� ......... .............. 30 -year Sum 1,014.2 38.4 647.7 Annual Average 33.8 1.28 21.59 Annual Average with _F 1 -inch Infiltration 33.8 0.35 3.76 BMPs in place (1) 1 (1) Assumes first inch of runoff is captured by BMPs. Runoff depth represents what is leaving the site on an annual basis. The computations summarized in Table 2 indicate that the vast majority of runoff is generated from impervious surfaces. Knowing the average annual Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 7 October 2007 runoff depths for both pervious and impervious surfaces, the total annual runoff depth of an area can be estimated by adding the pervious fraction runoff depth and impervious fraction runoff depth: Q = Q, xi +Q x(1 —i) where i is the impervious percentage of the area. The impervious fraction for year 2005 for individual watersheds ranges between 4 percent and 85 percent, while the corresponding average annual runoff depth for the 294 watersheds evaluated varies from 2.1 inches to 18.5 inches. The aggregate average City -wide annual runoff volume for year 2005 is approximately 9.3 inches. In order to evaluate the effects of the City's infiltration /filtration standard for new development in the future, an annual runoff volume was also estimated that accounted for capturing a l -inch runoff volume. This was computed in two ways. The first method reduced each daily rainfall depth in the 30 -year record by 1 inch and recomputed the runoff volumes as discussed above. The second method reduced the runoff depth by 1 inch for each individual event and pervious and impervious fractions. The average annual runoff depth was 3.76 inches for the first method and 3.57 for the second. The more conservative depth of 3.76 was used in the computations of future loadings after implementation of the infiltration BMPs. The results suggest that the finch standard would capture an estimated 85 percent of the annual runoff 2.3 2.3.1 volume from (new development) impervious surfaces. Land Use Data Assessment Current (2005) Land Use An evaluation of the current (2005) land use has been done using the City of Maplewood's mapped Land Use Plan and a 2005 high - resolution aerial map. There are approximately 27 zoning categories defined by the Land Use Plan. The Plan consists of large and mostly regular shaped polygons. A close examination of these polygons against the physical characteristics of the terrain reveals that land use polygons have been defined more from a zoning perspective. Therefore, discrepancies exist between the land use shown on Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 8 October 2007 the plan and actual physical land uses observed in the aerial photography. For example, a large area may be considered to be `Commercial', when in reality only a portion of the area has been developed and the other portion of the area is still `Open Space'. In order to create a true, physically based, land use map, the polygons defined in the Land Use Plan were adjusted based on the aerial photography. Comparing the aerial photography mapping against the Land Use Plan shows that many of the polygons in various land use categories include swaths of open space, much of which is largely undeveloped. This land will most likely be developed in the future, but for the 2005 analysis the polygons were designated as open space in order to get a more accurate picture of the existing impervious surface area in the City in 2005. To simplify this analysis and better align the variations in Land Use files between the 1998 -2005 -2020 yews of interest to typical levels of imperviousness, Maplewood's Land Use categories were combined into fewer Generalized Land Use Categories as presented in Table 3. A representative percent impervious was assigned to each generalized category. The average ,impervious fractions for Low Density, Medium Density, and High Density Residential areas were determined to be 12 %, 30 %, and 65 %, respectively. In residential areas where there are significant portions of open space the land use polygons were adjusted to add more open space areas. Therefore the percent impervious assumed for the residential areas is a more accurate representation based on actual land cover. Street surfaces are captured separately under the Right of Way category and the open water areas were designated zero percent impervious. A zero percent impervious assumption was used because these bodies of open water do not generate a net runoff volume since evaporation slightly exceeds precipitation an average annual basis in this part of Minnesota. Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 9 October 2007 Table 3. Land Use Description, Breakdown and Assigned Percentage of Impervious Area Cemetery Cemetery CEM 119 119 119 0% Open Space Park I Open Space CIS 4,335 3,159 2,659 5% Undeveloped Land Business Commercial Business Commercial Modified CL_ Church Commercial Office Commercial COM 797 973 1,014 85% Fire Station Government Librar Limited Business Commercial Neighborhood Commercial School Li ht Manufacturin2 Industrial IND 601 643 787 72% Heavy Manufacturing High Multiple Dwelling High Density HDR 120 243 263 65% Residential Small Lot Single ........................ Dwellinq Double Dwellin Medium Density Low Multiple Dwelling Residential MDR 360 532 586 30% Medium Multiple Dwelling Mixed Use Mixed Use MIX-M 48 48 48 65% Medium Right of Way Right of Way ROW 1,854 1,961 1,961 85% Single Dwelling Residential Estate Low Density ( Residential LDR 2,694 3,250 3,491 12% Residential Estate (40,000 sf) Water — Open Water Water W 1 635 1 635 1 635 1 0% TOTAL AREA (acres) 11,563 1 11,563 1 11,563 1 11,563 � - I 2.3.2 Land Use Changes from 1988 to 2005 The most significant change between 1988 and 2005 has been the increase in residential and commercial, and the decrease in open space. Most of the Loading Assessment and Non-Degradation Report A-MAPLE0608.00 City of Maplewood, Minnesota Page 10 October 2007 residential developments that were built during this interval fall under the category of Low Density Residential in the form of single - family homes. Based on comparison of detailed aerial photographs and a review of the development projects completed during this time period, approximately 99 drainage areas were identified as having some new or re- development activity between 1988 and 2005. Figure 2, in Appendix A, and the data summary tables in Appendix C and D show the changes in land use, percent impervious and estimated loading changes from 1988 and 2005. The summary tables in the appendix show a net increase in impervious surface of 413 acres. Relative to the total surface of the City (11,563 acres), this translates into a net relative increase of approximately 3.5 percent (i.e., from 29.8 percent to 33.3 percent). 2.3.3 Land Use Changes from 2005 to 2020 (Projected) The changes in land use between 2005 and 2020 are anticipated to consist of some new development in southern Maplewood, redevelopment in the Gladstone, Maplewood Mail and Hilierest areas and in -fill and redevelopment in the main transportation corridors along Highway 36, 1 -694 and Highway 61. Most of the residential development will fall under the category of high density residential (HDR) development. Some increase in commercial, office, and light industrial space is expected as well. Land use changes throughout the City have been incorporated into the loading analysis for new development. In addition, 74 drainage areas were given varying degrees of credit towards loading reductions from redevelopment activity. Redevelopment for the purposes of this study includes areas like the Gladstone area, the projects planned at the intersection of Beam Avenue and White Bear Avenue and planned street reconstruction areas that will be required to meet the RWMWD volume reduction standards. Based on discussions with City staff and our understanding of future development potential in the City, 74 drainage areas were identified as likely to experience the most significant re- development activity between 2005 and 2020. This limited application of the loading reductions from the City's Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 11 October 2007 storm water standards produces a conservative estimate of the loading reductions city -wide while capturing the larger areas where the most significant redevelopment will occur. Areas assumed to be subject to development and redevelopment between 2005 and 2020 are shown in the summary tables in the appendix. The summary tables show a net projected increase in impervious surface by 796 acres. Relative to the total surface of the City (11,563: acres) this translates into a net relative increase of approximately 7.0 percent (i.e., from 33.3 percent to 40.2 percent). 3.0 Loading Assessment As explained above, for each watershed the annual runoff volume was estimated as a function of impervious fraction based on the precipitation distribution from 1976 to 2006, using an average curve number of 69 for pervious surfaces and a curve number of 98 for all impervious surfaces. The TSS and TP loadings were computed using the constant concentration assumption. Because year 1988 was used as the baseline for the loading comparison, the 1983 NURP average concentration values of 100 mg/L for TSS and 0.33 rng /L for TP were used to determine the total TSS and TP loadings. The same concentration values were conservatively applied for years 2005 and 2020, although measures such as improved sweeping practices between 1988 and 2005 and the effect of the NPDES Phase II Permits adopted in September 2003 are likely to lower the overall TSS and TP average concentrations for years 2005 and 2020 as compared to 1988. As specified in the MS4 Permit and MPCA guidance, the analysis is required to be in the form of a relative comparison and not a true representation of the loading from various sources or areas. Therefore, the values selected for this analysis are reasonable estimates of the load concentrations. Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 12 October 2007 3.1 1988 Loading Assessment Evaluation Year 1988 was used as the baseline for comparison. The runoff volume for each watershed and on a City -wide basis was computed (as presented above) by adding the runoff volume from pervious portions (average CN = 69) to the runoff volume from the impervious portions (CN = 98). The TSS and TP loadings were computed by multiplying the runoff volume by , average concentration values of 100 mg/L for TSS and 0.33 mg/L for TP. Storm water treatment facilities, such as ponds, that would result in TSS and TP reductions were not considered in the 1988 analysis. The results for the year 1988 land use and loading analyses serve as a baseline for comparison and they represent an estimate of the TSS and TP loadings at the source, not the actual effluent loadings which are likely to be lower due to the Best Management Practices actually in place during 1988. Again, because the MPCA has requested a relative loading comparison, this approach allows a reasonable baseline, without expending substantial efforts to quantify what BMPs were in place in 1988. 3.2 2005 Loading Assessment Evaluation The same procedure discussed in previous sections was used to determine the runoff volumes and loading levels for 2005. Table 4 summarizes the changes in impervious area and the corresponding changes in loading of the three parameters of interest between 1988 and 2005. The increase in impervious surface between 1988 and 2005 translates into an increase in the annual runoff volume of an estimated 699 acre -feet. Reductions in runoff volume that would be occurring from infiltration BMPs were not factored into the analysis for the 1988 to 2005 time period. TSS and TP loadings were assessed based on the same constant concentration assumptions used for year 1988. Thus, an increase in runoff volume would result in a proportional increase in TSS and TP that is generated at the source. Calculated reductions in the 2005 loadings was based on the storm water treatment ponds, rain gardens, infiltration systems and other BMPs Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 13 October 2007 constructed between 1988 and 2005. While some of these BMPs established in the early 2000's were designed as infiltration/volume control systems, only the TSS and TP removal estimates were applied to these BMPs as part of the 1988 to 2005 analysis. Table 4. Impervious Surface and Loading Changes from 1988 to 2005. Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 14 Oir. 01.... +� .� � . 1 t Im p t au . .: .. �� ... .:.: 9$ .........:: TSB � t 1� . :. :.........i.:.:. n � Ib ....... Beltline - BEL 3 0% 0.0 0.0 0.0 Beaver Lake - BL 1,055 3% 53.8 2.1 38.8 Bluff Lands BL 4 29 12% 6.2 0.8 5.5 Bluff Lands - BL 5 33 0% 0.0 0.0 0.0 Battle Creek - C 1,507 1 0 10 13.8 -16.2 -36.9 Carver -CARV 252 9% 36.3 2.0 19.8 Capitol Region - CRWD 641 4% 47.1 6.4 42.2 Fish Creek - FC 521 2% 20.7 2.8 18.6 Gervais - GERV 185 0% 0.5 0.1 0.4 Highwood - HW 360 6% 34.3 4.7 30.8 Keller - KELL 1,488 2% 40.6 -18.6 64.2 Kohiman - KOHL 802 6% 79.7 -13.1 -23.1 Lower Afton - LA 299 3% 16.9 -2.3 -1.5 Wakefield - Phalen - M - m 152 0% 0.2 0.0 0.2 Willow Creek - NB 246 18% 73.8 -8.2 -8.0 Phalen - PHAL 1,727 2% 55.4 -32.5 -12.9 Wakefield - POND 39 3% 2.3 0.3 2.0 Wakefield - Phalen - S -m 0 0% 0.0 0.0 0.0 Kohiman Greek - SB 1,667 8% 212.9 -25.6 18.9 „Springside - SP 89 1 1.3 0.2 1.2 South Washington - SWWD 193 1 2.9 0.3 2.0 Tanners Lake - TL 151 0% 0.0 0.0 0.0 Totem - TO 34 2% 1.1 0.2 1.0 Valley Branch - VBWD 90 0% 0.0 0.0 0.0 TOTAL 11,563 3.5 699 -97 163 Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 14 October 2007 Between 1988 and 2005 the overall impervious surface increased by 413 acres from 29.8 percent to 33.3 percent. Storm water treatment ponds associated with new developments were constructed during the same period and were accounted for in this analysis. Aerial photographs of the 1988 and 2005 conditions were compared to the current (2007) GIS shape files for water bodies through out the City. Ponds that were in place during 1988 were removed from the 2007 (current) file to produce a shape file that accounted for only new ponds created during the 1988 to current conditions. This file was used as the basis for treatment reductions for TSS and TP in the 1988 to 2005 analyses. New ponds were given a conservative estimate of treatment volume based on the surface area of each pond, as taken from the GIS shape file. Assuming an average pond depth of 3 feet (typical and likely conservative), for new storm water ponds the total dead storage volume provided by storm water ponds is approximately 37 acre -feet. In certain key areas and where the treatment volume was known from recent development, information on dead storage of new storm water ponds were adjusted to known conditions. The results overall ,suggest that the new ponds constructed between 1988 and 2005 have a capacity, on average, of treating the storm water runoff from the new impervious surfaces of approximately 60 percent TSS and 30 percent TP removal. This treatment applies to both the new impervious surface created between 1988 and 2005 and to storm water runoff from the older adjacent impervious surfaces within the watershed whose runoff is routed through these ponds and treatment systems. This estimate seems reasonable, yet conservative, given that Maplewood has had standards in place since about 1988 that have required treatment from 85 to 90 percent removal of TSS. The net effect of the new ponds shows a reduction of 68 tons of TSS for year 2005 as compared to year 1988 and a net increase in the TP of 354 pounds for year 2005 as compared to year 1988. The removal efficiency of a BMP for TSS and TP is based on particle settling dynamics. Results from numerous P8 model runs illustrated in Figure I show a logarithmic relationship between the pond storage volume Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 15 October 2007 relative to the runoff level and the particle removal effectiveness. In short, ponds having a dead storage capacity that is equivalent to the runoff volume resulting from 0.5, 1.0, and 2.0 inch rainfall events can retain approximately 70, 80, and 90 percent of the TSS and approximately 40, 50, and 60 percent of the TP, respectively. Figure 1. Modeled TSS and TP Removal Efficiency for Wet 100% 90% � 80% d v 70% W 60% R £ 50% o� 40% a F 30% a c O 20% U) F 10% 0% TSS and TP Removal Efficiency - Wet Ponds y = 0.15Ln(x) + 0.52 Rz = 1.00 y = 0.13Ln(x) + 0.79 Rz = 1.00 0 0.5 1 1.5 2 2.5 3 3.5 4 Pond Volume expressed in Inches of Runoff Depth Actual Volume (ac -ft) = Runoff Depth (in) x Total Drainage Area (ac) 112 Detailed results of the loading assessment for the 1988 to 2005 time period, and for each subwatershed and drainage area, are provided in the spreadsheet files included in the appendix and are presented graphically in Figure 2. 3.3 2020 Loading Assessment Evaluation Impervious levels for year 2020 were determined by analyzing the areas where land use changes are expected to occur between current conditions and 2020. Changes are based on the City's future 2020 Land Use plan. Based on the projected changes in land use, the overall increase in impervious surface between 2005 and 2020 is approximately 796 acres. This increase represents and impervious percentage increase city -wide from 33.3 percent to 40.2 percent. Even with an increase in the impervious surface coverage projected by 2020, the net increase in runoff volume will likely be reduced due to implementation of storm water treatment practices focusing on infiltration and filtration. The City has been implementing infiltration Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 16 October 2007 standards in selected areas of the City for several years on all new development projects and the RWMWD has been requiring essentially the same standards for volume reduction and infiltration/filtration requirements for both new and re- development projects. The reduction in runoff volume due to these infiltration /filtration standards will result in a commensurate reduction in TSS and TP loadings between now and 2020. The first step in assessing the loading levels anticipated in 2020 was to apply the City's standard of volume control for the 1 -inch event over impervious surface areas. As part of this analysis, the lower annual runoff depth of 3.7E inches was used to quantify runoff volumes and `subsequently the TSS and TP loading estimates. This lower runoff volume represents the volume that would leave the development site after being treated in the infiltration or filtration BMP. This same standard will apply to redevelopment areas in the City. The portion of each drainage area that could see redevelopment was estimated between 2 and 20 percent for each area. The total estimated ,redevelopment area between current conditions and 2020 conditions under this assumption is about 375 acres, or about 25 acres of year, on average. This 25 -acre per year total includes areas like Gladstone, Hillcrest and the Maplewood Mall area which may consist of about 7 -8 acres of redevelopment per year on average, an average of about 7 -8 acres per year of scattered redevelopment and about 8 -10 acres of street reconstruction work each year. The third and final step was to reduce the future load estimates resulting from the Step 1 by the load removed by the redevelopment BMPs estimated in Step 2. The results are the overall load changes from 2005 to 2020 as presented in Table 5, including the projected changes in land use and impervious surface. Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 17 October 2007 Table 5. Changes in Impervious Surface and Loadings from 2005 to 2020 �iiag� .... ......... At ilrol .. ......... � R diltg � .. ......;u...... � .. ......... .. . .... .... Beltline - BEL 3 0% 0.0 0.0 0.0 Beaver Lake - BL 1,055 8% 16.0 -1.9 8.0 Bluff Lands BL 4 29 0 % 0.0 0.0 0.0 Bluff Lands - BL 5 33 3% 0.3 0.0 0.2 Battle Creek - C 1,507 8% -11.1 -8.9 -25.8 Carver -CARV 252 8 % 6.2 0.0 4.8 Capitol Region - CRW D 641 5 % -52.3 -11.5 -61.7 Fish Creek - FC 521 4% 5.9 0.0 4.6 Gervais - GERV 185 11 % 0.6 -1.2 -2.3 Highwood - HW 360 2% 2.7 0.0 2.1 Keller - KELL 1,488 10 % - 38.4_ , -16.3 -63.1 Kohlman - KOHL 802 16% 11.6 -5.4 -3.0 Lower Afton - LA 299 6% 3.6 -0.3 2.2 Wakefield- Phalen - M - m 152 0% -7.0 -1.3 -8.1 Willow Creek - NB 246 4°% - -6.6 -1.7 -8.0 Phalen - PHAL 1,727 7% -109.9 -28.5 -143.9 Wakefield - POND 39 6% 0.7 0.0 0.6 Wakefield - Phalen - S - m 0 0% 0.0 0.0 0.0 Kohlman Creek - SB 1,667 3% -68.9 -15.8 -83.4 Springside - SP 89 1 % 0.2 0.0 0.1 South Washington - SWWD 193 4% 2.6 0.0 2.0 Tanners Lake - TL `' 151 1 % 0.5 0.0 0.4 Totem - TO 34 0% -0.3 -0.1 -0.4 Valley Branch - VBWD 90 2% 0.7 0.0 0.5 TOTAL 11,563 7% -243 -93 -374 This analysis shows that there is a projected net decrease in both TSS and TP between 2005 and 2020 when factoring in the City's infiltration/volume control standards. Furthermore, the projected decrease in TP between 2005 Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 18 October 2007 i and 2020 is large enough to offset the increase in TP shown in the 1988 to 2005 analysis. The results show that within the areas projected to be developed between 2005 and 2020, and given the assumptions discussed above, there will be a decrease in annual runoff volume of 492 acre -feet by the year 2020. Given the City -wide annual runoff volume estimate of 7,755 acre -feet, this represents approximately a 3.2 percent reduction in the overall annual runoff volume by 2020. Please see Figure 3 for a map of the City with the results shown for the 2005 to 2020 analysis. 4.0 Results and Discussion Results of the loading assessment summarized in Table 6 generally show the expected result of an increase in the annual runoff volume between 1988 and 2005. As projected for the 2005 to 2020 time period, the results show a reduction in the runoff volume due to the City's volume control standards. As development occurs, the increase in impervious surfaces will result in a greater portion of the annual rainfall being subject to runoff. Table 6. 1988, 2005, and 2020 Loadings Summary 30% I 7,056 I 959 I 6,332 I Assuming No Storm Water Treatment Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 19 Assuming Storm Water Treatment by 2005 3,853 33% 7,755 863 6,496 Ponds Only - Based on Ponds Created between 1988 and 2005 Runoff volume, TSS, and TP loads are 2020 4,661 40% 7,512 770 6,121 assumed for the new impervious areas. Revised development and redevelopment standards considered. 1988 to 2005 Increase in Runoff Volume, relative changes +413 +4 0 10 +9.9 - 10.0% +2.6 Reduction in TSS and an increase in TP loading Decrease in Runoff Volume, TSS and 2005 to 2020 +796 +7% -3.2% -10.8% -5.8% TP levels. TP and TSS reductions relative changes below 1988 levels and volume below 2005 levels. Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 19 October 2007 When considering the future effects of infiltration practices for new and redevelopment projects, the annual runoff is still projected to increase from these surfaces, but will be captured in the new BMPs prior to discharging from the project sites. These standards have and will continue to provide treatment of TSS and TP loads to help the City achieve its overall water quality goals for its wealth of water resources. Overall loading assessment results are summarized graphically in Figure 4. Figure 4. Summary of Loading Changes 1988 to 2020 Loading Changes 1988 -2005 -2020 9000 8000 7000 6000 J 5000 4000 0 3000 2000 1000 0 Parameters Analyzed 4.1 Discharges Affecting Wetlands A detailed assessment of the potential for impact to wetlands resulting from an increase in runoff volume or from an increased depth or duration of inundation was not completed. Based on the relative small increase in runoff volumes determined from these analyses, there are no significant issues stemming from the increased runoff volumes. The City's current wetland and storm water ordinances and standards address discharges to wetlands as well as buffer setbacks. The RWMWD administers the wetland conservation act in Maplewood and has additional controls that protect City wetlands. Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 20 Runoff Volume TSS (Tons) TP (Lbs) (acre -feet) October 2007 4.2 Potential Impacts on Stream Morphology The increase in runoff volume is unlikely to cause significant degradation to stream channels or to the water quality of receiving waters from streambank erosion. One possible concern is that urban streams tend to show increased bank erosion due to increased peaks or an extended duration of bank -full flows. Most of the potential areas of concern for increased flows are well vegetated with little signs of erosion. Any known significant stream or drainage channel erosion areas have been corrected in recent years as part of the City's surface water management program or are in the process of being addressed through cooperative efforts with the local watershed organizations. 4.3 Discharges Affecting Source Water Protection Areas One of the key recommendations of the study, and one the City has already been implementing, is to require infiltration BMPs to reduce the volume of runoff leaving a development site. In doing so, the delivery of both TSS and TP from the site to downstream waters will also be reduced. Where drinking water supply wells are present, infiltration can be a concern. In Maplewood, some of the :City's 'drinking water comes from the City of North St. Paul water system. The City has also reviewed the water supply well issues of adjacent M54 and found no direct concerns for continued infiltration throughout the City. 4.4 Street Sweeping and Other Considerations Many factors can play a role in reducing the pollutant loads to surface waters. The NPDES MS4 permit includes six minimum control measures that address activities ranging from public education efforts, to cleaning out ponds and street sweeping improvements, to reducing or eliminating the use of phosphorus- containing fertilizers. None of these factors have been specifically accounted for in this analysis. Some of these items include: • Conducting a street sweeping program that prioritizes sweeping efforts for both safety and water quality concerns and has increased street sweeping frequency in key areas based on the prioritized system. Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 21 October 2007 • Conducting an annual pond cleanout program to maintain and improve the efficiency of treatment ponds and sediment traps throughout the City. • Additional treatment provided in natural wetlands and created wetlands through the City. 5.0 Related Water Resources Plans and Studies The following plans and studies comprise the key elements of the City's overall water and natural resources management program. 5.1 MS4 Storm Water Pollution Prevention Plan (SWPPP) In March 2003, the City submitted their original Storm Water Pollution Prevention Program (SWPPP) as required under MPCA General Permit MN R 040000. The document defines the main goal which is to preserve, protect, and improve the water resources impacted by storm water runoff. The document also defines in detail the specific BMPs in all of the six areas required by the permit: Public Education and Outreach, Public Involvement and Participation, Illicit Discharge Detection and Elimination, Construction Site Runoff Control, Post Construction Runoff Control, and Pollution Prevention and Good Housekeeping. The City reapplied for the revised permit in June 2006 and incorporated the required BMPs into an updated SWPPP. The City has also recently updated their SWPPP to incorporate a BMP to address current and future impaired waters within the City or to which the City discharges to. 5.2 Water Resources Management Plan (WRMP) The City's WRMP is due for an update in 2004. The current plan along with City ordinances, include requirements for Water Quantity and Water Quality controls, Recreation Fish and Wildlife protection, Public Participation Information and Education, Public Ditch System, Groundwater, Wetlands, Erosion, and Shoreland Management. The WRMP, along with the City's NPDES SWPPP, form the basis for the overall storm water management program in the City. Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 22 October 2007 5.3 Lake Management Plans and Studies The RWMWD has completed diagnostic studies of several key lakes within the City. The intent of these lakes studies, in part, is to identify realistic and achievable goals for water quality (i.e., water clarity) and to help understand what activities and practices within each watershed may be impacting the water quality. The City has been in close contact with the RWMWD to help improve the water quality in these water bodies and will continue to ork with the respective watershed management organizations to make adjustments to program activities as new data is evaluated. 6.0 Conclusions An assessment of storm water runoff volume and TSS and TP pollutant loadings was conducted according to the requirements and guidelines of the NPDES Permit for Selected MS4s'. Overall, the results show: • 1988 to 2005 Changes: an increase in runoff volume of about 10 percent, an increase in the loading of TP and a reduction in TSS loading of about 10 percent. + 2005 to 2020 Changes: a decrease in runoff volume of about 3 percent, a reduction of about 6 percent in the loading of TP and a reduction in TSS loading of about 11 percent. Overall 1988 to 2020: an increase in runoff volume of about 7 percent, a reduction of about 3 percent in the loading of TP and a reduction in TSS loading of about 20 percent While the assessment shows an increase in the runoff volume, the TSS loadings have decreased over both analysis periods and the TP loadings increased only marginally between 1988 and 2005. This result relates chiefly to the fact that numerous storm water treatment ponds accompanied the new development and re- development that occurred between 1988 and 2005. The results confirm that these ponds are working to remove significant amounts of total suspended sediment from storm water runoff. However, these ponds are also not as effective at removing phosphorus from the runoff. Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 23 October 2007 It should be reiterated that the evaluation of Runoff Volume, TSS and TP presented above is based on a series of conservative assumptions. For example, in computing the runoff volume, the entire impervious surface was considered connected. However, in many cases of new development between 1988 and 2005 some of the development consisted of Low Density Residential units. Thus, a large portion of the added impervious surface would be disconnected, producing volume reductions that were , not specifically accounted for in the analysis. The TSS and TP loading estimates are also conservative. The TSS and TP reduction for 1988 to 2005 was based exclusively on single wet basin retention assumptions. Given that some of the ponds were built in series, or are connected in series as part of the drainage system, the pollutant load reduction is likely further enhanced by the treatment train concept. Furthermore, the effect of grassed = =swales and ditches and natural wetlands on reducing the TSS and TP loadings has not been factored in. Nor has any credit been taken for improvements in street sweeping equipment or practices, or from the state law governing the use of phosphorus fertilizers. It seems_ reasonable to conclude that the increase in Runoff Volume is commensurate with the size of the City. Runoff Volume reduction is a relatively new area to the storm water management arena while the potential adverse effects are still being studied and debated. The most common impacts cited in connection with the runoff volume increase are a pronounced degradation of the natural stream banks and more frequent inundation of the wetlands. The City is not aware of channels and/or stream sections that have increased erosion that can be directly attributable to increased runoff volumes. Therefore, the City does not consider the relative small increase in volume identified in this analysis to be significant. Looking into the future, the projected level of development will continue to add impervious surface and result in additional annual runoff volume. Runoff infiltration is expected to play in increasingly important role in storm water management. Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 24 October 2007 The City is continuing to implement standards for storin water management which place a focus on infiltration or filtration. The standards will continue to translate into runoff volume control for both new development and redevelopment and will continue to offset the increase in runoff volume caused by the expansion of impervious surfaces. Additionally, the City will play and active role in adopting specific policies aimed at enhancing the surface water quality. The current MS4 permit contains aggressive plans for Construction and Post Construction Runoff Control as well as Pollution Prevention (Good Housekeeping) sections. Based on this analysis and related work the City has done as part of it's overall water resources management program, the City is not proposing to make changes to it's SWPPP. These development and redevelopment standards described above and which are currently in the City's ordinances, will be incorporated into the City's Water Resources Management Plan update in 2008. Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota Page 25 UMPUMSIM Loading Assessment and Non-Degradation Report A'MAPLE0008.00 City of Maplewood, Minnesota UIPTIM07M Spreadsheets (Printed) Loading Assessment and Non-Degradation Report A-MAPLE0608.00 City of Maplewood, Minnesota 0 1 " M ! Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota ••- • i Loading Assessment and Non - Degradation Report A- MAPLE0608.00 City of Maplewood, Minnesota 0 • TP__T • M that address the Nondegradation Loading Assessment and Reporting Requirements Loading Assessment and Non-Degradation Report A-MAPLE0608.00 City of Maplewood, Minnesota 0 MUT MO M Public and Local Water Agency Comments Loading Assessment and Non-Degradation Report A-MAPLE0608.00 City of Maplewood, Minnesota 077PUZZWel CD Pocket - Electronic Files of Nondegradation Analysis Spreadsheets and Maps Loading Assessment and Non-Degradation Report A-MAPLE0608.00 City of Maplewood, Minnesota Agenda Item F2 MEMORANDUM TO: City Manager FROM: David Fisher, Building Official SUBJECT: Ordinance Amendment - Re- inspection Fee for Non - Compliance of City Code DATE: November 16, 2007 x�x W01D U KI)I N During the budget workshop on October 8, 2007, the city council discussed new fees including having a fee for service and /or a user fee. I am proposing a new fee that would allow the code enforcement officer, building official, building inspector, planner and /or health official to charge a re- inspection fee for inspections and services as set by the city council. In order for the city to implement this fee, I am proposing a city code amendment that would allow the city to charge a fee to the owners or to the properties that require multiple inspections or that are using excessive city resources. Background City Code Section 12 -37 allows the City of Maplewood to collect permits and fees based on Minnesota statue. 16B.62, Subd. 1. In 2005 through 2007, the building inspector may charge a $50 re- inspection fee that was set by the City Council. City Code Section 18 -36 Notice to Abate and 18 -37 Abatement by Council allows the City to recover expenditures, and an additional 25 percent on abatement costs. The Fire Department has implemented a re- inspection fee for false alarms. At the November 14, 2007, HRA meeting, they reviewed a draft document of an ordinance amendment proposed for re- inspection fees. The HRA had concerns about building inspector charging a re- inspection where customers paid for a permit. The HRA approved the proposed amendment to move it forward to the City Council. D KS C I10N TM „n } n . . x i J to ,n .. n n to wn . ,n r x ills, :tnxw, ry r I t ...� .v: ,. r .....w, wv , : S t v , ry; xtn wn. } el n .. x x to . n }. a .w The city council shall, by resolution, set the fee amount from time to time. The city intends to use this fee to compensate the city for administrative costs for excessive inspections. This fee would not be for enforcement of the city code. The fee shall be separate from and in addition to any fine or penalty for violation of the law. In addition, the prevailing party in any nuisance action proceeding or administrative proceeding may recover attorney fees. To help ensure the property owners know about the reinspection fees, the notice of violation or notice to abate the nuisance shall contain a prominent written statement. As proposed, the notice would state, "if the violation or nuisance is not corrected at the time of the first inspection, the violator may be responsible for the costs of all subsequent inspections, abatement costs and attorney fees." City staff researched the codes of several other cities to find examples of ordinances about the excessive consumption of city services. Staff found that Saint Paul, Minneapolis, and Eagan to have similar ordinances in place about the excessive consumption of city services. Please see the ordinances reference attachment 1. RECOMMENDATION City staff recommends that the city council approve the attached code amendment to the City Code (attachment 2). This amendment is for Section 1 -15 (a) of the city code by adding the following language about the excessive consumption of city services. P:dave /excessive consumption fee 2007 Attachments: 1. References from St. Paul, MPLS & Eagan 2. Ordinance adding language to the city code about excessive consumption of city services ATTACHMENT 1 REFERENCE The following are parts of the other city codes. St. Paul: Sec. 34.24. Excessive consumption of city services. (1) Council findings. The city council finds that some property owners take little or no responsibility for the maintenance of their property until the city, through its various inspections programs, has repeatedly ordered them to remedy violations of the property maintenance chapters of the Saint Paul Legislative Code. Such property owners create excessive costs for the city which are over and above the normal cost of providing inspection services city -wide. Property owners who must repeatedly be ordered to remedy code violations on their property consume an unacceptable and disproportionate share of limited city resources. Therefore, it is the intent of the city council, by the adoption of this section, to impose and collect the costs associated with reinspections and the excessive consumption of city inspection services. The collection of such costs for certain properties shall be by assessment against the real property requiring such excessive inspection or reinspection services, pursuant to Minnesota Statutes, Section 429.101, which authorizes the council to provide for reinspection fees to be collected by special assessment and allows cities to collect the costs associated with removal or elimination of public health or safety hazards and chapter 14 of the Saint Paul City Charter. (2) Definitions. For the purpose of this chapter, the terms defined in this section shall have the meanings ascribed to them: Excessive initial inspection means an inspection and observation of a new violation by an enforcement officer at a specific property address after an enforcement officer has conducted two (2) prior initial inspections within a twelve -month period and found violations of the Saint Paul Legislative Code under the jurisdiction of the department of safety and inspections, where the owner was notified in writing pursuant to section 34.24(3). Excessive inspection services fee means the fee to be imposed for a reinspection or excessive initial inspection. The fee shall include, but not be limited to: the prorata salaries of enforcement officers performing inspections of the subject property; the prorata cost of equipment, materials and all other overhead costs used during inspection of the subject property, including ownership searches and administrative and clerical costs; and the costs of any medical treatment of enforcement officers injured as a result of these inspections. Reinspection means that an enforcement officer has conducted an inspection of the premises based upon a complaint or otherwise had occasion to view the premises and observed a violation of any provision of the St. Paul Legislative Code under the jurisdiction of the department of safety and inspections issued a written notice of the violation(s), and reinspected the premises to determine compliance with the notice and found noncompliance. (3) Initial inspection by enforcement officer; written notice. (a) Written notice of violations. When an enforcement officer conducts an initial inspection of a premises and determines that violations of the provisions of the legislative code under the jurisdiction of the department of safety and inspections exist, the enforcement officer shall, in addition to any other action the enforcement officer may undertake, serve written notice of the violation in conformance with the requirements set forth in section 34.21 of this chapter. (b) Notice for collection of reinspection costs and excessive initial inspection costs. If the enforcement officer intends to collect the city costs for reinspections and excessive initial inspections, then the written notice provided for in sections 34.24.(3)(a) and 34.21 must also: 1. State that if the violations are not corrected within the time period or periods required in the notice, the city's costs in conducting a reinspection after the due date for compliance will be collected from the owner or owners rather than being paid by the taxpayers of the city; and 2. State that if additional new violations of the legislative code under the jurisdiction of the department of safety and inspections are discovered by enforcement officers within the next following twelve (12) months, the city's costs in conducting any additional inspections at the same location within such twelve (12) months will be collected from the owner or owners rather than being paid by the taxpayers of the city; and 3. State that such future costs will be collected by assessment against the real property. (4) Excessive consumption of inspection services, fee and liability. (a) The city shall be entitled to collect its costs of enforcement from a property owner who consumes either reinspection services or excessive initial inspection services. An excessive consumption of either reinspections or excessive initial inspection services occurs after: 1. Written notice of a violation is served under section 34.24.(3) following an initial inspection; and 2. One additional initial inspection is performed at the same location within a consecutive twelve -month period after the first initial inspection for which a notice of violation was served; and 3. During each of the two initial inspections under subparagraph (3), the enforcement officer finds violations of the Saint Paul Legislative Code under the jurisdiction of the department of safety and inspections which are new violations; or 4. Written notice of a violation is served under section 34.24.(3) following an initial inspection; and 5. The enforcement officer conducts an inspection after the due date for compliance on the notice and determines that the violation still exists. (b) A fee of fifty dollars ($50.00) may be charged for the first initial inspection after the circumstances described under section 34.24.(4)(a) subdivisions 1 and 2, and a fee of seventy five dollars ($75.00) may be charged for the second initial inspection after the circumstances described under section 34.24.(4)(x) subdivisions 1 and 2, and a fee of one hundred fifty dollars ($150.00) may be charged for each subsequent initial inspection within a twelve -month period after the circumstances described in section 34.24.(4)(a) subdivisions 1 and 2. (c) A fee of fifty dollars ($50.00) may be charged for the first reinspection described in section 34.24.(4)(a) subdivisions 4 and 5. A fee of seventy -five dollars ($75.00) may be charged for the second reinspection described in section 34.24.(4)(x) subdivisions 4 and 5. A fee of one hundred fifty dollars ($150.00) may be charged for each subsequent reinspection described in section 34.24.(4)(a) subdivisions 4 and 5. (d) No fee under section 34.24.(4)(a) shall be charged where the city has issued a written notice pursuant to section 34.24.(3) but has abated the violation under section 45.10 or 45.11 of the Saint Paul Legislative Code and assessed the costs of such abatement under section 45.11.1 of the Saint Paul Legislative Code. (e) The amount of the excessive consumption of inspection services fee shall be a debt owed to the city and shall be collected by special assessment under the authority in Minnesota Statutes, Section 429.101 and the Charter. (f) Action under this section does not preclude any other civil or criminal enforcement procedure. (5) Cost; collection. (a) Cost records. The enforcement officer shall keep a record of the costs for excessive consumption of inspection services, the name and address of the owner, the dates of the inspections giving rise to the excessive consumption of inspection services, the observed violations of the Saint Paul Legislative Code under the jurisdiction of the department of safety and inspections, and the total amount of the costs for excessive consumption of inspection services to be collected against a particular property, and shall report such information to the director of financial services. (b) Resolution approving total, setting date of public hearing. On or before October 1 of each year, the director of financial services or his or her designee shall notify the city council of the total cost of such excessive inspection services performed during the previous year and the portion of such costs to be assessed against each lot and parcel of property that utilized excessive inspection services. Upon receipt thereof, the council shall by resolution fix a date for public hearing at which time the council shall consider adopting and levying the service charges. The date of public hearing shall be at least twenty (20) days after adoption of said resolution. (c) Notice of council hearing. Following the adoption of the resolution provided in paragraph (b) above, the director of financial services shall publish a notice of the hearing in a daily newspaper of the city at least five (5) days prior to the public hearing. The notice shall state the date, time and place of hearing, the purpose of the hearing, identify the services provided and the property to be assessed a service charge therefore, and shall state the proposed rates of service charges to be considered by the council. (d) Notice to owner and interested parties. At least ten (10) days before the hearing, notice thereof shall be mailed by first class mail to the owner and any interested party known to the city, at his or her last known address. Such notice shall also inform the recipient of the notice: 1. Of the procedures he or she must follow under the charter in order to appeal the assessments to the district court, and 2. Of the provisions of Minnesota Statutes, Sections 435.193 to 435.195 and the existence of any deferment procedure established pursuant thereto. (e) Public hearing; adoption of assessment roll. On the date of public hearing the council shall meet to consider the adoption of the proposed service charges. The council shall hear all interested parties concerning the proposed charges. At such meeting or at any adjournment thereof, the council may amend the proposed service charges, and shall, by resolution, adopt the service charges as a special assessment against the properties which utilized excessive inspection services. Special assessments levied hereunder shall be payable in a single installment. (f) Certification to county for collection with taxes. After adoption by resolution of the service charges and assessment rates therefore, and no later than November 15, the city clerk shall transmit a certified copy of said resolution to the county department of property taxation to be extended on the proper tax list of the county and collected the following year along with current taxes. (g) Appeal. Within twenty (20) days after adoption of the resolution adopting the service charges, any person aggrieved may appeal to the district court in the manner set forth in chapter 14 of the City Charter. (C.F. No. 05 -740, § 1, 9- 14 -05; C.F. No. 07 -149, § 9, 3- 28 -07) Minneapolis: 244.190. Re- inspection fee. (a) There shall be no fee charged for an initial inspection to determine the existence of a housing maintenance code violation. A one hundred dollar ($100.00) fee shall be charged for each subsequent re- inspection finding noncompliance that is conducted after the due date for compliance with an order, as determined by the director of inspections or the director's designee. (b) The re- inspection fees prescribed above shall be billed directly to the owner or contact personfagent of the property. Re- inspection fees shall be increased by fifty (50) percent when not paid within thirty (30) days after initial billing, to cover administrative costs. Failure to pay such fees shall be grounds for denial, revocation, suspension, or non - renewal of a rental dwelling or lodging house license. This subsection shall not be considered the exclusive method of collecting re- inspection fees and shall not preclude collection by other lawful methods. (c) Every notice of violation and order to correct housing code violations shall contain a clear and conspicuous explanation of the policy in this section requiring fees for re- inspections. (d) The director, and housing inspection supervisors designated by the director, may waive a re- inspection fee in case of error, mistake, injustice, or other good cause. (92 -Or -172, § 1, 12 -10- 92; 93 -Or -106, § 1, 7- 30 -93; 94 -Or -087, § 1, 7 -1 -94; 2002 -Or -164, § 1, 10- 25 -02; 2004 -Or -080, § 1, 7- 23 -04) Eagan: Sec. 10.44. Repeat nuisance call service fee. Subd. 1. Purpose. The purpose of this section is to protect the public safety, health and welfare and to prevent and abate repeat service response calls by the City to the same property or location for nuisance service calls, as defined herein, which prevent police or public safety services to other residents of the City. It is the intent of the City by the adoption of this Section to impose and collect service call fees from the owner or occupant, or both, of property to which City officials must repeatedly respond for any repeat nuisance event or activity that generates extraordinary costs to the City. The repeat nuisance service call fee is intended to cover that cost over and above the cost of providing normal law or code enforcement services and police protection City wide. Subd. 2. Scope and application. This Section shall apply to all owners and occupants of private property which is the subject or location of the repeat nuisance service call by the City. This Section shall apply to any repeat nuisance service calls as set forth herein made by an Eagan peace officer, part time peace officer, community service officer, animal control officers and code enforcement technicians. Subd. 3. Definition of nuisance call or similar conduct. The term nuisance service call shall mean any activity, conduct, or condition occurring upon private property within the City which: (i) unreasonably annoys, injures or endangers the safety, health, morals, comfort or repose of any member of the public; (ii) or will, or will tend to, alarm, anger or disturb others or provoke breach of the peace, to which the City is required to respond, including, but not limited to the following: 1. Any activity, conduct, or condition deemed as a public nuisance under any provision of the City Code; 2. Any activity, conduct, or condition in violation of any provision of Chapter 10 of the City Code; 3. Any conduct, activity or condition constituting a violation of Minnesota state laws prohibiting or regulating prostitution, gambling, controlled substances, use of firearms; and 4. Any conduct, activity, or condition constituting disorderly conduct under Chapter 609 of Minnesota Statutes. Subd. 4. Repeat nuisance service call fee. The City may impose a repeat nuisance service call fee upon the owner or occupant of private property if the City has rendered services or responded to the property on three or more occasions within a period of 365 days in response to or for the abatement of nuisance conduct, activity, or condition of the same or similar kind. The repeat nuisance service call fee under this Section shall be an amount as set forth and duly adopted by City Council resolution. All repeat nuisance service call fees imposed and charged against the owner or occupant under this Section shall be deemed delinquent 30 days after the City's mailing a billing statement therefore. Delinquent payments are subject to a ten percent late penalty of the amount due. Subd. 5. Notice. No repeat nuisance service call fee may be imposed against an owner or occupant of property without first providing the owner or occupant with written notice of the prior nuisance service calls prior to the latest nuisance service call rendered by the City upon which the fee is imposed. The written notice shall: (1) State the nuisance conduct, activity or condition that is or has occurred or is maintained or permitted on the property, the dates of the nuisance conduct, activity or condition; (2) State that the owner or occupant may be subject to a repeat nuisance call service fee if a third nuisance service call is rendered to the property for the same nuisance, in addition to the City's right to seek other legal remedies or actions for abatement of the nuisance or compliance with the law, and (3) Be served personally or by U.S. Mail upon the owner or occupant at the last known address. Subd. 6. Right to appeal repeat nuisance service call fee. Upon the imposition of a repeat nuisance service call fee, the City shall inform the owner or occupant of his/her right to a hearing on the alleged repeat nuisance service calls. The owner or occupant upon whom the fee is imposed may request a hearing by serving upon the City Clerk within five business days of the mailing of the fee invoice, inclusive of the day the invoice is mailed, a written request for hearing. The hearing shall be heard by the hearing office within 14 days of the date of the owner's or occupant's request for hearing. The hearing shall be conducted in an informal manner and the Minnesota Rules of Civil Procedure and Rules of Evidence shall not be strictly applied. The hearing need not be transcribed, but may be transcribed at the sole expense of the party who requests the transcription. After considering all evidence submitted, the hearing officer shall make written findings of fact and conclusions on the issue of whether the City responded to or rendered services for repeat nuisance service calls of the same or similar kind on three or more occasions within a 365 day period. The findings and conclusions shall be served upon the owner or occupant by U.S. Mail within five days of the notice of hearing. An owner or occupant's right to a hearing shall be deemed waived if the owner or occupant fails to serve a written request for hearing as required herein or fails to appear at the scheduled hearing date. Upon waiver of the right to hearing, or upon the hearing officer's written findings of fact and conclusions that the repeat nuisance call service fee is warranted hereunder, the owner or occupant shall immediately pay the fee imposed. Subd. 7. Legal Remedies Nonexclusive. Nothing in this Section shall be construed to limit the City's other available legal remedies for any violation of the law which may constitute a nuisance service call hereunder, including criminal, civil, injunctive or others. (Ord. No. 311, 2nd series, § 1, eff. 5- 24 -01) Attachment 2 01 • AN ORDINANCE ADDING LANGUAGE TO THE CITY CODE ABOUT RE- INSPECTION FEES FOR CONTINUING NON- COMPIANCE OF THE CITY CODE The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: (additions are underlined and deletions are crossed out) Section 1. Section 1- 15(a). Excessive Consumption of City Services Excessive consumption of city services. (1) Council findings. The city council finds some property owners take little or no responsibility for the maintenance of their property until the city, through its various inspections programs, has repeatedly ordered them to remedy violations of the Maplewood Code. Such property owners create excessive costs for the city that are over and above the normal cost of providing inspection services in the city. Property owners who the city must repeatedly order to remedy code violations on their property consume an unacceptable and disproportionate share of limited city resources. Therefore, it is the intent of the citV council, bV the adoption of this section, to impose and collect the costs associated with re- inspections and the excessive consumption of city inspection services. The collection of such costs for certain properties shall be by assessment against the real property requiring such excessive inspection or re- inspection services, pursuant to Minnesota Statutes, Section 429.101, which authorizes the council to provide for re- inspection fees to be collected by special assessment and allows cities to collect the costs associated with removal or elimination of public health or safety hazards. Such fees are also authorized by Chapters 1, 12, 18 and 44 of the Maplewood City Code. (2) Definitions- For the purpose of this chapter, the terms defined in this section shall have the meanings ascribed to them: Enforcement Officer - means a person or employee appointed by the City Manager such as, Code Enforcement Officer, Planner, Building Inspector, Building Official, and Health Official to conduct code enforcement inspections and activities for the city. Excessive additional inspection - means an inspection and observation of a new violation by an enforcement officer at a specific property address after an enforcement officer has conducted two (2) prior additional inspections within a twelve -month period and found violations of the Maplewood City Code under the iurisdiction of the department of safety and inspections, where the owner was notified in writinq pursuant to Chapters 12, 18 and 44 of the city code and bV State Statues. Excessive inspection services fee means the fee that the city imposes for a re- inspection or excessive initial inspection. The fee shall include, but not be limited to: the prorated salaries of enforcement officers performing inspections of the subject property; the prorated cost of equipment, materials and all other overhead costs used during inspection of the subject property, including ownership searches and administrative and clerical costs; and the costs of any medical treatment of enforcement officers iniured as a result of these inspections. Re- inspection means that an enforcement officer has conducted an inspection of the premises, based upon a complaint or otherwise had occasion to view the premises and observed a violation of an provision of the Maplewood City Code under the jurisdiction of the Inspections, Planning and Building Operations Department, has issued a written notice of the violation(s), and then re- inspected the premises to determine compliance with the notice and found that the owner or responsible party had not complied with the written correction notice or orders. (3) Initial inspection by enforcement officer, written notice. (a) Written notice of violations. When an enforcement officer conducts an initial inspection of a premises and determines that the property has violations of the city code, the enforcement officer shall, in addition to any other action the enforcement officer may undertake, serve written notice of the violation or violations in conformance with the requirements set forth in the City Code, and apprise the owner of the required correction measures to bring property into compliance. (b) Notice for collection of re- inspection costs and excessive initial inspection costs. If the enforcement officer intends to collect the city costs for re- inspections and excessive initial inspections, then the written notice provided for in the City Code also must: 1. State that if the violations are not corrected within the time period or periods required in the notice, the citV's costs in conducting a re- inspection after the due date for compliance will be collected by the city from the owner or owners rather than being paid by the taxpayers; and 2. State that if additional new violations of the legislative code under the jurisdiction of the department of safetV and inspections are discovered by enforcement officers within the next following twelve (12) months, the city's costs in conducting any additional inspections at the same location within such twelve (12) months will be collected from the owner or owners rather than being paid by the taxpayers of the city; and 3. State that the city will collect such future costs by assessment levied against the real property. (4) Excessive consumption of inspection services, fee and liability. (a) The city shall be entitled to collect its costs of enforcement from a property owner who consumes either re- inspection services or excessive initial inspection services. An excessive consumption of either re- inspections or excessive initial inspection services occurs after: 1. The city serves a written notice of a violation under the requirements of the City Code following an initial inspection; and one follow -up inspection. 2. One additional initial inspection is performed at the same location within a consecutive twelve- month period after the first initial inspection for which a notice of violation was served; and 3. During each of the two initial inspections under subparagraph (3), the enforcement officer finds violations of the Maplewood City Code that are new violations; or 4. Written notice of a violation is served under the City Code following an initial inspection; and 5. The enforcement officer conducts an inspection after the due date for compliance on the notice and determines that the violation still exists. (b) The city may charge a fee of seventy -five dollars ($75.00) for the third inspection. The city may charge a fee of one - hundred dollars ($100.00) for the fourth inspection after the circumstances described under section City Code. The city may charge a fee of one hundred fifty dollars ($150.00) for each subsequent additional inspections within a twelve -month period after the circumstances described in the City Code. (c) No fee under City Code Chapter 1 -15(a) 2.shall be charged where the city has issued a written notice pursuant to City Code Chapter 1 -15(a) 2.but has abated the violation under the city Code Section 18.36 through 18.39 and assessed the costs of such abatement under The City Code Section 18.36 through 18.39. (d) The amount of the excessive consumption of inspection services fee shall be a debt owed to the city and shall be collected by special assessment under the authority in Minnesota Statutes, Section 429.101 and the City Code Section 18.39. (e) Action under this section does not preclude any other civil or criminal enforcement procedure. (5) Cost; collection. (a) Cost records of the non - compliant properties - The enforcement officer shall keep a record of the costs for excessive consumption of inspection services, the name and address of the owner, the dates of the inspections giving rise to the excessive consumption of inspection services, the observed violations of the city code and the total amount of the costs for excessive consumption of inspection services to be collected against a particular property, and shall report such information to the building official and to the city finance director. (b) Resolution approving total, setting date of public hearing. On or before October 1 of each year, the city finance director or his or her designee shall notify the city council of the total cost of such excessive inspection services performed during the previous year and the portion of such costs to be assessed against each lot and parcel of property that utilized excessive inspection services. Upon receipt thereof, the city council shall, by resolution, set a date for public hearing at which time the city council shall consider adopting and levying the service charges. The date of public hearing shall be at least twenty (20) days after the city council adopts said resolution. (c) Notice of city council hearing. Following the adoption of the resolution provided in paragraph (b) above, the city finance director shall publish a notice of the hearing in the city's designated newspaper at least ten (10) days before the public hearing. The notice shall state the date, time and place of hearing, the purpose of the hearing, identify the services the city provided and the property the city will be assessing a service charge therefore, by the council. (d) Notice to owner and interested parties. At least ten (10) days before the hearing, notice thereof shall be mailed by first class mail to the owner and any interested party known to the city, at his or her last known address. Such notice also shall inform the recipient of the notice: 1. Of the procedures he or she must follow under the City Code in order to appeal the assessments to the district court, and 2. Of the provisions of Minnesota Statutes, Sections 435.193 to 435.195 and the existence of any deferment procedure established pursuant thereto. (e) Public hearing; adoption of assessment roll. On the date of public hearing, the city council shall meet to consider the adoption of the proposed service charges. The city council shall hear all interested parties concerning the proposed charges. At such meeting or at any adiournment thereof, the council may amend the proposed service charges, and shall, by resolution, adopt the service charges as a special assessment against the properties that used excessive inspection services. Special assessments levied hereunder shall be payable in a single installment. (f) Certification to county for collection with taxes. After adoption by resolution of the service charges and assessment rates therefore, and no later than November 15, the city clerk shall transmit a certified copy of said resolution to the county department of property taxation to be extended on the proper tax list of the county and collected the following year along with current taxes. (g) Appeal Within twenty (20) days after adoption of the resolution adopting the service charges, any person aggrieved may appeal to the City Council. Section 2. This ordinance shall take effect after publishing in the official newspaper. The Maplewood City Council approved this ordinance on 1 200. _ Attest: Mayor City Clerk Agenda Item F3 Memorandum To: City Council From: Greg Copeland, City Manager Date: November 21, 2007 Re: Broadcast of All Pubic Meetings of the City City Council Member Erik Hjelle requested staff prepare an ordinance to formalize the current practice of the City to broadcast all public City meetings on Channel 16, the City of Maplewood's government cable television channel. All Maplewood Cable TV subscribers have access to the station. Maplewood Citizens who wish to obtain these government programs, but who do not currently subscribe to Cable TV may be connected at their request to Comcast's Cable System at no charge to receive all public access channels. Continuing to increase public participation in government has been a goal of this City Council an adoption of this ordinance would further this goal into the future. Recommendation: Approve the proposed Ordinance's first reading. ORDINANCE NO. 207- AN ORDINANCE ADDING § 2 -9 TO THE CITY CODE REGARDING THE BROADCAST OF ALL PUBLIC MEETINGS OF THE CITY The City of Maplewood Ordains: City Code § 2 -9 is added to read as follows: Short title: Broadcast of Public Meetings. (a) City Policy. It is in the best interest of the public and the citizens of Maplewood specifically that all meetings of the City and or its various committees, boards or advisory groups be freely available for listening, viewing, participation, or any combination thereof. Meetings of these groups are already open to the public pursuant to State law and Maplewood Code to the extent allowed, however it is the policy and desire of the City of Maplewood to ensure access to all its meetings to those citizens who otherwise cannot physically attend those meetings. (b) Broadcast of Activities. To the extent possible all meetings of the City or any of its standing Committees or Boards that meet in the City Hall of Maplewood shall be recorded and broadcast at City expense to the public utilizing whatever available technology exists and is readily available to the City at the time, e.g., local cable - access and /or broadcast channels or their signals. (c) Recording of Activities. All meetings of the City or any of its standing Committees shall be recorded as above - described and copies of such meetings shall be available to any member of the public consistent with and pursuant to the Minnesota Government Data Practices Act, § 13.03 et seq. (d) No Wavier. Nothing in this section is intended to render public any activities otherwise described in the Minnesota Open Meeting Law, § 13D.01 et seq. regarding allowable "closure" of otherwise public meetings. The right of the City to close its meetings for the purposes outlined and described in MS § 13D.03 and 13D.05 are neither waived or abridged by this section. Agenda Item 11 MEMORANDUM TO: City Manager FROM: Finance and Administration Manager RE: APPROVAL OF CLAIMS DATE: November 9, 2007 It is recommended that you approve payment of the following claims: ACCOUNTS PAYABLE: 58,170.08 Checks #74040 thru #74096 dated 1110912007 to 1111312007 $311,586.28 Disbursements via debits to checking account dated 1013112007 thru 1110712007 $ 369,756.36 TOTAL Attached is a detailed listing of these claims for your review. Approved by: City Manager kf attachments Date S:\CTY Lists and Reports 2007\Agenda Reports\11-26-07\07-AprCIms 11-09 and 11-16 MEMORANDUM TO: City Manager FROM: Finance and Administration Manager RE: APPROVAL OF CLAIMS DATE: November 16, 2007 It is recommended that you approve payment of the following claims: ACCOUNTS PAYABLE: 1,276,081.05 Checks # 74097 thru # 74150 dated thru 139,920.95 Disbursements via debits to checking account dated thru $ 1,416,002.00 TOTAL Attached is a detailed listing of these claims for your review. Approved by: City Manager kf attachments Date S:\CTY Lists and Reports 2007\Agenda Reports\11-26-07\07-AprCIms 11-09 and 11-16 MEMORANDUM TO: City Council FROM: Finance and Administration Manager RE: APPROVAL OF CLAIMS DATE: November 16, 2007 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. PAYROLL $ 475,099.02 Payroll Checks and Direct Deposits dated 11/16/2007 2,641.05 Payroll Deduction check #1003833 thru#1003835 dated 11/16/2007 $ 477,740.07 Total Payroll Attached is a detailed listing of these claims. kf attachments S:\CTY Lists and Reports 2007\Agenda Reports\11-26-07\07-AprCIms 11-09 and 11-16 AGENDA NO. 1-1 AGENDA REPORT TO: City Council FROM: Finance and Administration Manager RE: APPROVAL OF CLAIMS DATE: November 21, 2007 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 58,170.08 Checks #74040 thru #74096 dated 11/09/2007 to 11/13/2007 $ 311,586.28 Disbursements via debits to checking account dated 10/31/2007 thru 11/07/2007 1,276,081.05 Checks # 74097 thru # 74150 dated thru $ 139,920.95 Disbursements via debits to checking account dated thru $ 1,785,758.36 Total Accounts Payable PAYROLL $ 475,099.02 Payroll Checks and Direct Deposits dated 11/16/2007 $ 2,641.05 Payroll Deduction check #1003833 thin #1003835 dated 11/16/2007 $ 477,740.07 Total Payroll $ 2,263,498.43 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2903 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. kf attachments S:\CTY Lists and Reports 2007\Agenda Reports\1 1-26-07\07-AprCims 11 -09 and 11 -16 Check Register City of Maplewood Iisrcr,>r Check Date Vendor 74040 1111312007 00363 DLT SOLUTIONS, INC. 74041 1111312007 00585 GOPHER STATE ONE -CALL 74042 11109/2007 03738 BETHEL & ASSOCIATES, PA 74043 1110912007 00001 ONE TIME VENDOR 74044 1111312007 03918 ACCOUNTEMPS 74045 1111312007 00051 ADVANCED GRAPHICS SYSTEMS INC 11113/2007 00051 ADVANCED GRAPHICS SYSTEMS INC 74046 1111312007 00058 CRAIG AICHELE 74047 1111312007 00119 AQUA CITY IRRIGATION INC 74048 1111312007 00211 BRAUN INTERTEC CORP. 11113/2007 00211 BRAUN INTERTEC CORP. 74049 1111312007 00230 BRYAN ROCK PRODUCTS, INC. 74050 1111312007 00262 JEANETTE CARLE 1111312007 00262 JEANETTE CARLE 74051 11113/2007 03645 CUMMINS N POWER LLC 74052 1111312007 00358 DGM INC. 1111312007 00358 DGM INC. 1111312007 00358 DGM INC. 11113/2007 00358 DGM INC. 1111312007 00358 DGM INC. 1111312007 00358 DGM INC. 1111312007 00358 DGM INC. 11113/2007 00358 DGM INC. 1111312007 00358 DGM INC. 1111312007 00358 DGM INC. 1111312007 00358 DGM INC. 11113/2007 00358 DGM INC. 1111312007 00358 DGM INC. 74053 1111312007 03504 FRED DUCHARME 1111312007 03504 FRED DUCHARME 74054 11113/2007 03491 AUDREY DUELLMAN 1111312007 03491 AUDREY DUELLMAN 74055 1111312007 03492 ELIZABETH ERICKSON 74056 1111312007 00506 FIRE EQUIPMENT SPECIALTIES, IN 74057 11113/2007 02856 ELIZABETH FOERG 74058 1111312007 01900 ANNE FOSBURGH 1111312007 01900 ANNE FOSBURGH 74059 11/1312007 03983 FRANA& SONS INC 74060 11113/2007 01898 DIANE GOLASKI 11/1312007 01898 DIANE GOLASKI 74061 1111312007 03950 GORDON BERNARD CO, LLC 74062 11/1312007 03774 MILES HAMRE 74063 11113/2007 00483 IDEACOM MID - AMERICA 74064 11/1312007 03543 JUDITH JOHANNESSEN 1111312007 03543 JUDITH JOHANNESSEN 74065 11/1312007 03974 TIM KLEIN 74066 11113/2007 00393 DEPT OF LABOR & INDUSTRY 74067 11/1312007 03494 ANITA LARSON 1111312007 03494 ANITA LARSON 74068 11/1312007 00857 LEAGUE OF MINNESOTA CITIES 74069 11113/2007 03495 SHIRLEY LUTTRELL 1111312007 03495 SHIRLEY LUTTRELL 74070 1111312007 01899 CAROL MAHRE 74070 11/1312007 01899 CAROL MAHRE 74071 11113/2007 03496 JERI MAHRE 11/1312007 03496 JERI MAHRE Description Amount RENEWAL OF AUTO CAD NET BILLABLE TICKETS - OCT HR SERVICES 10124 - 11107 J WALLRICH - INTRO TO B BALL TEMPORARY EMPLOYEE WEEK END TONER SUPPLIES - TONER REIMS- MILEAGE 10122 -24 & TOOL WINTERIZE SPRINKLER SYS PROJ 07 -15 PROF SRVS THRU 10112 PROJ 07 -14 PROF SRVS THRU 10112 RIP RAP FOR STORM OUTLET REIMB FOR MILEAGE 915 - 9111 REIMB FOR MILEAGE 1111 - 1116 REPAIR & MAINT - FIRE TRUCK TOW VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW VEHICLE TOW VEHICLE REIMB FOR CELL PHONE 9111 REIMB FOR CELL PHONE 1116 REIMB FOR CELL & MILEAGE 911 - 9111 REIMB FOR MILEAGE 10130 -11/6 REIMB FOR MILEAGE 1116 BATTERY PACK ASSEMBLY REIMB FOR MILEAGE 4/27 -10/18 REIMB FOR CELL & MILEAGE 1116 REIMB FOR MILEAGE 9/11 ESCROW RELEASE - 935 FERNDALE REIMB FOR MILEAGE 9/8 - 9111 REIMB FOR MILEAGE 1116 CALENDARS FOR FUNDRAISING REIMB FOR MILEAGE 512 -10/19 MOVES FOR BUILDING INSPECTIONS REIMB FOR CELL PHONE 9/11 REIMB FOR CELL PHONE 11/6 YOUTH SOCCER OFFICIATING MONTHLY SURTAX - OCT - 2885131118 REIMB FOR CELL PHONE 1116 REIMB FOR CELL PHONE 9/11 TRAINING FEE REIMB FOR MILEAGE 11/6 REIMB FOR MILEAGE 9/11 REIMB FOR CELL & MILEAGE 11/6 REIMB FOR CELL & MILEAGE 9111 REIMB FOR CELL & MILEAGE 10/31 -11/6 REIMB FOR CELL & MILEAGE 09111 6,165.76 838.10 1,111.66 590.00 1,834.40 317.38 148.00 416.04 735.25 1,053.31 462.50 109.22 14.70 3.88 2,193.23 122.48 111.83 111.83 111.83 90.53 90.53 90.53 90.53 90.53 90.53 90.53 53.25 53.25 5.00 5.00 14.70 7.28 7.28 371.18 168.29 6.94 1.94 8,586.59 7.76 0.97 896.40 90.40 784.62 5.00 5.00 50.00 3,746.02 5.00 5.00 170.00 6.79 6.79 7.91 5.97 11.98 5.97 74072 1111312007 00925 MAJESTIC SERVICES INC SERVICE CALL IN JULY 129.95 74073 1111312007 03497 JOHN MANTHEY REIMS FOR MILEAGE 11/5 -1116 6.31 11/1312007 03497 JOHN MANTHEY REIMS FOR MILEAGE 9110 - 9111 5.82 74074 11113/2007 03622 MN OFFICE OF ENTERPRISE TECH WIDE AREA NETWORK - SEPT 392.00 74075 11/13/2007 00001 ONE TIME VENDOR L MASON -FEES FOR OFFICIATING 90.00 74076 1111312007 00001 ONE TIME VENDOR REFUND J LILLIS - CALSS CANCELLED 60.00 74077 11/1312007 00001 ONE TIME VENDOR REFUND WEB ELECTRIC PERMIT BL -07- 56.70 74078 11113/2007 00001 ONE TIME VENDOR REFUND R SHAH CHANGED 26.37 74079 11/13/2007 01941 PATRICK TROPHIES AWARDS FOR FALL SOCCER 2,006.67 74080 11/1312007 01302 STEVEN PRIEM REIMS- MILEAGE 10/22 -25 & TOOL 445.14 74081 11/1312007 03872 PRO STAFF TEMP CONTROLLER WEEK END 10128 1,979.20 74082 11113/2007 03984 RAILROAD MGMT CO III, LLC PIPELINE CROSSING 75.00 74083 11/13/2007 03446 RICK JOHNSON DEER & BEAVER INC DEER REMOVAL - OCTOBER 300.00 74084 1111312007 01497 SPRINGSTED INC PROF SRVS FOR GLADSTONE TIF 411- 8,306.15 74085 11/1312007 01497 SPRINGSTED INC SPRINGSTED SYMPOSIUM - GREG 125.00 11113/2007 01497 SPRINGSTED INC SPRINGSTED SYMPOSIUM - BOB MITTET 125.00 74086 11113/2007 03503 TIM STAFKI REIMB FOR CELL & MILEAGE 9/11 10.82 11/1312007 03503 TIM STAFKI REIMB FOR CELL & MILEAGE 11/6 9.85 74087 11/1312007 02853 JOANNE SVENDSEN REIMB FOR MILEAGE 3116 -11/7 51.41 74088 11113/2007 01574 T.R. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS 164.55 74089 11/13/2007 01683 UNIFORMS UNLIMITED INC POLICE VEST 749.95 74090 1111312007 01704 HOLLY URBANSKI REIMB FOR CELL PHONE 9111 5.00 11/1312007 01704 HOLLY URBANSKI REIMB FOR CELL PHONE 1116 5.00 74091 11113/2007 02464 US BANK FUNDS FOR ATM 10,000.00 74092 11/13/2007 02464 US BANK PAYING AGENT FEES 215.63 74093 11/1312007 03490 BEULAH VAN BLARICOM REIMB FOR MILEAGE 9111 -11/6 5.82 74094 11/1312007 03985 KAREN WACHAL REIMB FOR MILEAGE 9/5 -10/30 27.16 74095 11113/2007 01750 THE WATSON CO INC MDSE FOR RESALE 202.15 74096 11/13/2007 03378 MATT WOEHRLE REIMB - MILEAGE 10/22 -25 & TOOL 416.04 57 Checks in this report. 00.1 tU.uo M CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Drivers License /Deputy Registrar 11,671.80 Date Date Drivers License /Deputy Registrar Payee 11/8/2007 11/9/2007 Fri MN State Treasurer 11/8/2007 11/9/2007 Purchasing card items MN Dept of Natural Resources 11/9/2007 11/12/2007 Mon MN State Treasurer 11/12/2007 11/13/2007 Tue MN State Treasurer 11/12/2007 11/13/2007 MN Dept of Revenue 11/13/2007 11/14/2007 Wed MN State Treasurer 11/13/2007 11/14/2007 US Bank VISA One Card* 11/14/2007 11/15/2007 Thu MN State Treasurer Description Amount Drivers License /Deputy Registrar 11,671.80 DNR electronic licenses 450.00 Drivers License /Deputy Registrar 0.00 Drivers License /Deputy Registrar 13,725.50 Fuel Tax 268.60 Drivers License /Deputy Registrar 20,009.84 Purchasing card items 74,810.15 Drivers License /Deputy Registrar 18,985.06 139, 920.95 FA VISA TRANSACTIONS FROM 10/25/07 THRU 11/08/07 Trans Date Posting Date Merchant Name Trans Amount Name 11/03/2007 11/05/2007 FCC *FRANKLIN COVEY CLG $42.56 R CHARLES AHL 11/07/2007 11/08/2007 VZWRLSS *APOCC VISN $44.23 R CHARLES AHL 10/26/2007 10/29/2007 FACTORY CARD OUTLET #284 $30.19 MALADY ANZALDI 10/29/2007 10/30/2007 TARGET 00011858 $21.15 MANDY ANZALDI 10/31/2007 11/02/2007 JOANN ETC #1902 $148.23 MANDY ANZALDI 11/06/2007 11/07/2007 FACTORY CARD OUTLET #284 $52.93 MANDY ANZALDI 11/07/2007 11/09/2007 ORIENTAL TRADING CO $102.20 MANDY ANZALDI 10/25/2007 10/29/2007 POOLSIDE $93.72 JIM BEHAN 10/26/2007 10/29/2007 API SUPPLY INC $202.35 JIM BEHAN 10/31/2007 11/01/2007 MUSKA LIGHTING CENTER $72.49 JIM BEHAN 10/31/2007 11/01/2007 MUSKA LIGHTING CENTER $195.50 JIM BEHAN 11/01/2007 11/02/2007 HENRIKSEN ACE HARDWARE $86.87 JIM BEHAN 11/01/2007 11/02/2007 GOPHER BEARING COMPANY $39.65 JIM BEHAN 11/01/2007 11/05/2007 AQUA LOGIC INC $655.82 JIM BEHAN 11/05/2007 11/07/2007 POOLSIDE $46.86 JIM BEHAN 11/06/2007 11/08/2007 A.P.I. SUPPLY INC $384.50 JIM BEHAN 11/01/2007 11/05/2007 OFFICE DEPOT #1090 $254.98 CHAD BERGO 11/06/2007 11/07/2007 OVERSTOCK.COM $60.99 CHAD BERGO 11/07/2007 11/09/2007 OFFICE DEPOT #1090 $30.68 CHAD BERGO 10/31/2007 11/01/2007 KNOWLANS #2 $23.73 RON BOURQUIN 11/02/2007 11/05/2007 WWW.THESPORTSAUTHORTY.COM $944.89 NEIL BRENEMAN 11/07/2007 11/08/2007 PRICE CHOPPER INC $131.23 NEIL BRENEMAN 11/07/2007 11/09/2007 GUITAR CENTER #339 11/01/2007 11/02/2007 MIDWAY USA ONLINE 10/25/2007 10/29/2007 VIKING ELEC- CREDIT DEPT. 10/26/2007 10/29/2007 WW GRAINGER 497 10/30/2007 10/31/2007 MINNESOTA AIR BLOOMINGTON 10/30/2007 10/31/2007 MINNESOTA AIR OAKDALE 10/30/2007 10/31/2007 MENARDS 3022 11/01/2007 11/05/2007 THE HOME DEPOT 2801 11/02/2007 11/05/2007 CARPETS PLUS COLOR TILE 11/05/2007 11/07/2007 THE HOME DEPOT 2801 11/05/2007 11/07/2007 THE HOME DEPOT 2801 11/05/2007 11/07/2007 THE HOME DEPOT 2801 11/06/2007 11/08/2007 ST PAUL LOCK & SAFE 11/07/2007 11/08/2007 RADIOSHACK COR00160853 10/26/2007 10/29/2007 SUBWAY SANDWICHES AND SA 10/26/2007 10/29/2007 MENARDS 3022 10/31/2007 11/01/2007 MENARDS 3022 10/31/2007 11/01/2007 MENARDS 3022 11/06/2007 11/08/2007 THE HOME DEPOT 2801 11/07/2007 11/08/2007 G & K SERVICES 006 11/01/2007 11/05/2007 ANCOM COMMUNICATIONS INC 11/02/2007 11/05/2007 SPARTAN PROMOTIONAL GRP 10/25/2007 10/29/2007 BROCK WHITE -180 10/26/2007 10/29/2007 MENARDS 3059 11/06/2007 11/07/2007 MOGREN LANDSCAPE SUPPLY L 11/06/2007 11/07/2007 MOGREN LANDSCAPE SUPPLY L 11/06/2007 11/07/2007 MOGREN LANDSCAPE SUPPLY L 11/07/2007 11/08/2007 MOGREN LANDSCAPE SUPPLY L 11/07/2007 11/08/2007 MOGREN LANDSCAPE SUPPLY L 11/05/2007 11/06/2007 MENARDS 3059 10/25/2007 10/29/2007 OAKDALE RENTAL CENTER 10/29/2007 10/31/2007 RYAN PLUMBING & HEATING 10/30/2007 10/31/2007 MENARDS 3022 $1,979.25 NEIL BRENEMAN $102.37 DAN BUSACK ($28.15) SCOTT CHRISTENSON $367.65 SCOTT CHRISTENSON $528.45 SCOTT CHRISTENSON $38.44 SCOTT CHRISTENSON $2.12 SCOTT CHRISTENSON $317.63 SCOTT CHRISTENSON $18.72 SCOTT CHRISTENSON ($9.22) SCOTT CHRISTENSON $49.95 SCOTT CHRISTENSON $26.37 SCOTT CHRISTENSON $8.03 SCOTT CHRISTENSON $32.00 SCOTT CHRISTENSON $37.22 CHARLES DEAVER $20.69 CHARLES DEAVER $7.41 CHARLES DEAVER $136.33 CHARLES DEAVER $5.29 CHARLES DEAVER $63.02 CHARLES DEAVER $152.65 RICHARD DOBLAR $240.35 RICHARD DOBLAR $344.47 DAVE EDSON $16.99 DAVE EDSON $37.28 DAVE EDSON $37.28 DAVE EDSON $37.28 DAVE EDSON $37.28 DAVE EDSON $37.28 DAVE EDSON $14.99 ANDREW ENGSTROM $190.64 LARRY FARR $2,710.00 LARRY FARR $36.05 LARRY FARR Trans Date Pasting Date Merchant Name Trans Amount Name 11/03/2007 11/05/2007 FCC *FRANKLIN COVEY CLG $42.56 R CHARLES AHL 11/07/2007 11/08/2007 VZWRLSS *APOCC VISN $44.23 R CHARLES AHL 10/31/2007 11/01/2007 HOTSY EQUIPMENT OF MINNES $180.06 LARRY FARR 10/31/2007 11/02/2007 MOBILE RADIO ENGINEERING $4,066.86 LARRY FARR 10/31/2007 11/02/2007 THE HOME DEPOT 2801 $186.16 LARRY FARR 11/01/2007 11/02/2007 WMS *WASTE MGMT WMEZPAY $447.08 LARRY FARR 11/01/2007 11/02/2007 WMS *WASTE MGMT WMEZPAY $913.50 LARRY FARR 11/01/2007 11/02/2007 WMS *WASTE MGMT WMEZPAY $362.48 LARRY FARR 11/01/2007 11/05/2007 PREMIUM WATERS INC $5.00 LARRY FARR 11/01/2007 11/05/2007 THE HOME DEPOT 2801 $57.00 LARRY FARR 11/07/2007 11/08/2007 G & K SERVICES 006 $606.52 LARRY FARR 11/07/2007 11/08/2007 G & K SERVICES 006 $350.10 LARRY FARR 10/30/2007 10/31/2007 SENSIBLE LAND USE COAL $32.00 SHANK FINWALL 10/30/2007 10/31/2007 SENSIBLE LAND USE COAL $32.00 SHANN FINWALL 11/05/2007 11/07/2007 OFFICE DEPOT #1090 $155.29 KAREN FORMANEK 10/29/2007 10/30/2007 ATT* SERVICE $1,013.60 MYCHAL FOWLDS 10/29/2007 10/30/2007 SYX *TIGERDIRECT.COM $398.46 MYCHAL FOWLDS 11/01/2007 11/05/2007 THE HOME DEPOT 2801 $42.79 MYCHAL FOWLDS 11/02/2007 11/05/2007 CUSTOMER SUPT CENTER $937.72 MYCHAL FOWLDS 11/05/2007 11/07/2007 METRO SALES INC $1,207.00 MYCHAL FOWLDS 11/06/2007 11/06/2007 HP DIRECT - SMB $85.20 MYCHAL FOWLDS 11/07/2007 11/09/2007 DE LAGS LANDEN OP01 OF 01 $265.19 MYCHAL FOWLDS 10/26/2007 10/29/2007 GOLDCOM 00 OF 00 $159.13 NICK FRANZEN 10/26/2007 10/29/2007 HP SERVICES $58.63 NICK FRANZEN 10/27/2007 10/29/2007 HP DIRECT- PUBLICSECTOR $29.82 NICK FRANZEN 10/28/2007 10/29/2007 HP SERVICES $58.63 NICK FRANZEN 10/29/2007 10/30/2007 INSIGHT PUBLIC SECTOR $259.33 NICK FRANZEN 10/29/2007 10/31/2007 COMPAQ COMMERCIAL REST $25.65 NICK FRANZEN 10/31/2007 11/02/2007 CIRCUIT CITY SS #3137 $45.78 NICK FRANZEN 10/31/2007 11/02/2007 GOLDCOM 00 OF 00 $149.60 NICK FRANZEN 11/01/2007 11/01/2007 HP DIRECT- PUBLICSECTOR $1,408.40 NICK FRANZEN 11/06/2007 11/07/2007 COLLECTIVE SOFTWARE $148.00 NICK FRANZEN 11/07/2007 11/08/2007 INSIGHT PUBLIC SECTOR $84.40 NICK FRANZEN 11/07/2007 11/08/2007 CDW GOVERNMENT $4,027.83 NICK FRANZEN 11/07/2007 11/08/2007 HP DIRECT- PUBLICSECTOR $3,481.48 NICK FRANZEN 11/07/2007 11/08/2007 HP DIRECT- PUBLICSECTOR $1,814.76 NICK FRANZEN 11/07/2007 11/09/2007 ADOBE SYSTEMS, INC. $508.01 NICK FRANZEN 10/28/2007 10/30/2007 THE HOME DEPOT 2810 $10.11 PATRICIA FRY 10/29/2007 10/30/2007 CUB FOODS, INC. $19.18 PATRICIA FRY 11/03/2007 11/05/2007 CUB FOODS, INC. $31.99 PATRICIA FRY 11/05/2007 11/07/2007 CUB FOODS, INC. $125.80 PATRICIA FRY 11/06/2007 11/08/2007 RAINBOW FOODS 00088617 $31.33 PATRICIA FRY 10/26/2007 10/29/2007 BACHMAN'S INC #0004 $68.71 VIRGINIA GAYNOR 11/06/2007 11/07/2007 KNOWLANS #2 $6.18 CAROLE GERNES 11/05/2007 11/07/2007 OFFICE MAX $6.70 JEAN GLASS 10/31/2007 11/02/2007 PRAIRIE MOON NURSERY 1 $45.79 JANET M GREW HAYMAN 11/02/2007 11/05/2007 PIONEER PRESS ADVERTISIN $956.80 KAREN E GUILFOILE 10/29/2007 10/30/2007 JOES SPORTING GOODS $42.59 MARK HAAG 10/29/2007 10/31/2007 THE HOME DEPOT 2801 $27.65 MARK HAAG 10/31/2007 11/02/2007 THE HOME DEPOT 2801 $81.48 MARK HAAG 10/26/2007 10/29/2007 CLOVER SUPER FOODS $312.78 LORI HANSON 11/02/2007 11/05/2007 OFFICE DEPOT #1090 $46.84 LORI HANSON 11/08/2007 11/09/2007 CLOVER SUPER FOODS $356.26 LORI HANSON 10/31/2007 11/02/2007 RAINBOW FOODS 00088617 $16.85 PATRICK HEFFERNAN 11/02/2007 11/05/2007 MENARDS 3059 $10.63 ROLAND HELEY 10/30/2007 11/01/2007 RAINBOW FOODS 00088617 $52.67 RICK HERLUND 10/30/2007 11/01/2007 THE HOME DEPOT 2801 $17.03 RICK HERLUND Trans Date Pasting Date Merchant Name Trans Amount Name 11/03/2007 11/05/2007 FCC *FRANKLIN COVEY CLG $42.56 R CHARLES AHL 11/07/2007 11/08/2007 VZWRLSS *APOCC VISN $44.23 R CHARLES AHL 10/31/2007 11/01/2007 HEJNY RENTAL $370.10 GARY HINNENKAMP 10/26/2007 10/29/2007 TARGET 00011858 $26.35 RON HORWATH 10/26/2007 10/29/2007 TOYS R US #6046 $20.00 RON HORWATH 10/26/2007 10/29/2007 CUB FOODS, INC. $86.06 RON HORWATH 10/28/2007 10/29/2007 RON'S VIRTUE PRINTI $129.34 ANN E HUTCHINSON 11/01/2007 11/02/2007 DE LAGS LANDEN OP01 OF 01 $206.61 ANN E HUTCHINSON 11/01/2007 11/05/2007 THE HOME DEPOT 2810 $124.81 ANN E HUTCHINSON 11/05/2007 11/06/2007 S & T OFFICE PRODUCTS $40.82 ANN E HUTCHINSON 11/02/2007 11/05/2007 OFFICE DEPOT #1090 $62.14 MARY JACKSON 10/25/2007 10/29/2007 THE HOME DEPOT 2801 $57.40 DON JONES 10/29/2007 10/30/2007 BATTERIES PLUS $95.83 TOM KALKA 10/31/2007 11/01/2007 VZWRLSS *APOCC VISN $144.45 DUWAYNE KONEWKO 10/26/2007 10/29/2007 BESTBUYCOM 88994009 ($29,78) LISA KROLL 10/26/2007 10/29/2007 LILLIE SUBURBAN NEWSPAPE $214.38 LISA KROLL 10/26/2007 10/29/2007 BEST BUY MHT 00000109 $26.08 LISA KROLL 10/29/2007 10/30/2007 CUB FOODS, INC. $12.02 LISA KROLL 10/30/2007 11/01/2007 PEI WEI ASIANDINER0113 $88.40 LISA KROLL 10/30/2007 11/01/2007 OFFICE DEPOT #1090 $8.82 LISA KROLL 10/30/2007 11/01/2007 EXPRESS FLAGS $921.30 LISA KROLL 11/01/2007 11/05/2007 EXPRESS FLAGS $249.23 LISA KROLL 11/02/2007 11/05/2007 FEDEX KINKO'S #0617 $31.31 LISA KROLL 11/06/2007 11/07/2007 JIMMY JOHN'S 574 Q61 $50.01 LISA KROLL 11/06/2007 11/07/2007 ST PAUL STAMP WORKS INC $59.05 LISA KROLL 11/06/2007 11/08/2007 CHILI'S GR122401403054 $73.71 LISA KROLL 11/08/2007 11/09/2007 LILLIE SUBURBAN NEWSPAPE $700.63 LISA KROLL 11/02/2007 11/05/2007 CTO *GOTOMYPC.COM $19.95 ERIN M LABEREE 10/26/2007 10/29/2007 DOLRTREE 751 00007518 $6.42 MICHAEL LIDBERG 10/26/2007 10/29/2007 CUB FOODS -SUN RAY $49.99 MICHAEL LIDBERG 11/08/2007 11/09/2007 MENARDS 3059 $38.38 DENNIS LINDORFF 11/07/2007 11/08/2007 CUB FOODS, INC. $12.38 HOLLY LINTNER 10/25/2007 10/29/2007 AIRGAS NORTH CENTRAL $273.26 STEVE LUKIN 10/26/2007 10/29/2007 ASPEN MILLS 8005717343 $44.95 STEVE LUKIN 10/26/2007 10/29/2007 ASPEN MILLS 8005717343 $157.54 STEVE LUKIN 10/26/2007 10/29/2007 ASPEN MILLS 8005717343 $69.00 STEVE LUKIN 10/26/2007 10/29/2007 ASPEN MILLS 8005717343 $74.90 STEVE LUKIN 10/26/2007 10/29/2007 ASPEN MILLS 8005717343 $162.80 STEVE LUKIN 10/26/2007 10/29/2007 ASPEN MILLS 8005717343 $88.90 STEVE LUKIN 10/26/2007 10/29/2007 ASPEN MILLS 8005717343 $33.95 STEVE LUKIN 10/26/2007 10/29/2007 ASPEN MILLS 8005717343 $174.25 STEVE LUKIN 10/26/2007 10/29/2007 ASPEN MILLS 8005717343 $460.95 STEVE LUKIN 10/26/2007 10/29/2007 ASPEN MILLS 8005717343 $44.95 STEVE LUKIN 10/26/2007 10/29/2007 ASPEN MILLS 8005717343 $162.18 STEVE LUKIN 10/26/2007 10/29/2007 ESCH CONSTRUCTION SUPPLY $199.87 STEVE LUKIN 10/26/2007 10/29/2007 AJ FORLITI PHOTOGRAPHY $400.00 STEVE LUKIN 10/26/2007 10/29/2007 OVERHEAD DOOR OF NORTH $726.55 STEVE LUKIN 10/30/2007 10/31/2007 METRO FIRE $627.30 STEVE LUKIN 10/31/2007 11/02/2007 RAINBOW FOODS 00088617 $284.60 STEVE LUKIN 10/31/2007 11/02/2007 WONDER /HOSTESS #63 $122.48 STEVE LUKIN 10/31/2007 11/02/2007 AIRGAS NORTH CENTRAL $1,098.02 STEVE LUKIN 11/01/2007 11/05/2007 SEARS ROEBUCK 1122 $212.99 STEVE LUKIN 11/06/2007 11/08/2007 OVERHEAD DOOR OF NORTH $513.80 STEVE LUKIN 11/07/2007 11/08/2007 CUB FOODS, INC. $42.01 STEVE LUKIN 11/07/2007 11/08/2007 INTL ASSOC OF FIRE CHIEFS $230.00 STEVE LUKIN 10/25/2007 10/29/2007 MARATHON OIL 035212Q96 $20.00 GORDON MALLORY 10/31/2007 11/01/2007 CUB FOODS, INC. $30.54 GORDON MALLORY iff Trans Date Pasting Date Merchant Name Trans Amount Name 11/03/2007 11/05/2007 FCC *FRANKLIN COVEY CLG $42.56 R CHARLES AHL 11/07/2007 11/08/2007 VZWRLSS *APOCC VISN $44.23 R CHARLES AHL 10/29/2007 10/31/2007 ON SITE SANITATION INC $184.01 MARK MARUSKA 11/02/2007 11/05/2007 HENRIKSEN ACE HARDWARE $248.76 MARK MARUSKA 11/05/2007 11/06/2007 WMS *WASTE MGMT WMEZPAY $1,018.00 MARK MARUSKA 11/07/2007 11/08/2007 G & K SERVICES 006 $452.54 MARK MARUSKA 11/08/2007 11/09/2007 LESCO SC 0530 $10.63 MARK MARUSKA 10/25/2007 10/29/2007 SHRED -IT 01 OF 01 $36.30 ROBERT MITTET 10/28/2007 10/29/2007 COMCAST CABLE COMM $117.33 ROBERT MITTET 11/02/2007 11/05/2007 FSH COMMUNICATION01 OF 01 $63.90 ROBERT MITTET 10/29/2007 10/31/2007 THE HOME DEPOT 2801 $8.46 ED NADEAU 10/31/2007 11/01/2007 METROCALL ARCH WIRE $15.92 ED NADEAU 11/01/2007 11/05/2007 OFFICE DEPOT #1090 $54.84 AMY NIVEN 11/07/2007 11/08/2007 G & K SERVICES 006 $580.60 AMY NIVEN 11/07/2007 11/08/2007 G & K SERVICES 006 $166.99 AMY NIVEN 11/07/2007 11/08/2007 G & K SERVICES 006 $210.12 AMY NIVEN 11/02/2007 11/05/2007 THE HOME DEPOT 2801 ($5.58) ERICK OSWALD 11/02/2007 11/05/2007 THE HOME DEPOT 2801 $9.28 ERICK OSWALD 11/07/2007 11/09/2007 MIDWEST FENCE $81.83 ERICK OSWALD 11/02/2007 11/05/2007 OFFICE DEPOT #1090 $47.62 MARY KAY PALANK 11/05/2007 11/06/2007 OFFICE DEPOT #1090 $8.82 MARY KAY PALANK 11/06/2007 11/08/2007 OFFICE DEPOT #1090 $394.01 MARY KAY PALANK 10/25/2007 10/29/2007 FREEDOM 65 11010600 $4.46 ROBERT PETERSON 11/04/2007 11/06/2007 CVS PHARMACY #1751 003 $12.24 ROBERT PETERSON 10/26/2007 10/29/2007 PACK AND MAIL $19.84 PHILIP F POWELL 10/30/2007 10/31/2007 MEDTECH FORENSICS INC $105.80 PHILIP F POWELL 10/31/2007 11/01/2007 AMZ *AMAZON PAYMENTS $173.71 PHILIP F POWELL 11/01/2007 11/05/2007 PACK AND MAIL $27.38 PHILIP F POWELL 11/02/2007 11/05/2007 DRI *ALO AUDIO CENTER $44.20 PHILIP F POWELL 11/02/2007 11/05/2007 DRI *ANY VIDEOAUDIO CO $44.20 PHILIP F POWELL 11/06/2007 11/07/2007 NATIONAL CAMERA EXCHANGE $181.99 PHILIP F POWELL 11/06/2007 11/08/2007 SOS OFFICE FURNITURE $35.00 PHILIP F POWELL 11/06/2007 11/08/2007 SOS OFFICE FURNITURE $402.00 PHILIP F POWELL 11/07/2007 11/08/2007 RADIOSHACK COR00161455 $53.89 PHILIP F POWELL 10/26/2007 10/29/2007 TRI -ANIM HEALTH SERVICES $470.05 ROBERT PRECHTEL 10/29/2007 10/30/2007 WALGREENS #1687 Q03 $69.99 ROBERT PRECHTEL 11/03/2007 11/05/2007 TRI -ANIM HEALTH SERVICES ($66.37) ROBERT PRECHTEL 11/03/2007 11/05/2007 TRI -ANIM HEALTH SERVICES $66.37 ROBERT PRECHTEL 11/05/2007 11/06/2007 MERIT CHEVROLET $35.97 ROBERT PRECHTEL 11/06/2007 11/07/2007 TARGET 00011858 $185.98 ROBERT PRECHTEL 11/06/2007 11/07/2007 TRI -ANIM HEALTH SERVICES $296.36 ROBERT PRECHTEL 11/06/2007 11/08/2007 JERRYS TRANSMISSION $1,112.59 ROBERT PRECHTEL 11/01/2007 11/02/2007 GE CAPITAL $331.22 WILLIAM J PRIEFER 10/25/2007 10/29/2007 KATH AUTO PARTS NSP $33.58 STEVEN PRIEM 10/29/2007 10/30/2007 POLAR CHEVROLET $109.74 STEVEN PRIEM 10/29/2007 10/31/2007 TOUSLEY FORD 127200021 ($393,42) STEVEN PRIEM 10/30/2007 10/31/2007 MACQUEEN EQUIPMENT INC $45.68 STEVEN PRIEM 10/30/2007 11/01/2007 FACTORY MOTOR PARTS #19 $94.89 STEVEN PRIEM 10/30/2007 11/02/2007 COMO LUKE & SUP $60.59 STEVEN PRIEM 10/31/2007 11/01/2007 ZIEGLER INC - RETAIL ($72.84) STEVEN PRIEM 10/31/2007 11/01/2007 FORCE AMERICA $135.19 STEVEN PRIEM 10/31/2007 11/02/2007 KATH FUEL OFFICE $357.84 STEVEN PRIEM 10/31/2007 11/02/2007 KATH AUTO PARTS NSP $100.45 STEVEN PRIEM 10/31/2007 11/02/2007 BAUER BULT TRE33200023 $106.65 STEVEN PRIEM 11/01/2007 11/05/2007 KATH AUTO PARTS NSP $49.41 STEVEN PRIEM 11/02/2007 11/05/2007 POLAR CHEVROLET $167.45 STEVEN PRIEM 11/05/2007 11/06/2007 BAUER BULT TRE33200023 $1,679.40 STEVEN PRIEM ill Trans Date Pasting Date Merchant Name Trans Amount Name 11/03/2007 11/05/2007 FCC *FRANKLIN COVEY CLG $42.56 R CHARLES AHL 11/07/2007 11/08/2007 VZWRLSS *APOCC VISN $44.23 R CHARLES AHL 11/05/2007 11/07/2007 KATH AUTO PARTS NSP $17.64 STEVEN PRIEM 11/05/2007 11/08/2007 KATH FUEL OFFICE $119.28 STEVEN PRIEM 11/06/2007 11/07/2007 BAUER BULT TRE33200023 $645.39 STEVEN PRIEM 11/06/2007 11/08/2007 KATH AUTO PARTS LC $5.60 STEVEN PRIEM 11/06/2007 11/08/2007 KATH AUTO PARTS NSP $19.38 STEVEN PRIEM 11/06/2007 11/08/2007 FACTORY MOTOR PARTS #19 $93.85 STEVEN PRIEM 11/07/2007 11/09/2007 ZARNOTH BRUSH WORKS $1,403.67 STEVEN PRIEM 11/07/2007 11/09/2007 TURF WORKS EGAN $216.28 STEVEN PRIEM 11/08/2007 11/09/2007 ATTACHMENTS DIRECT INC $213.00 STEVEN PRIEM 11/08/2007 11/09/2007 BAUER BULT TRE33200023 $376.69 STEVEN PRIEM 10/25/2007 10/29/2007 SHRED -IT 01 OF 01 $73.26 KEVIN RABBETT 10/26/2007 10/29/2007 DON' PAINT & BODY SHOP $1,050.91 KEVIN RABBETT 11/01/2007 11/05/2007 UNIFORMS UNLIMITED $3,605.06 KEVIN RABBETT 11/03/2007 11/05/2007 ACCURINT EOM AUTO P $30.00 KEVIN RABBETT 11/05/2007 11/06/2007 RADIOSHACK COR00161455 $43.64 KEVIN RABBETT 11/02/2007 11/05/2007 THE STAR TRIBUNE ADVERTIS $851.80 TERRIE RAMEAUX 11/06/2007 11/07/2007 MN OCCUPATIONAL HEALTH $427.00 TERRIE RAMEAUX 10/30/2007 11/02/2007 DALCO ENTERPRISES, INC $755.82 MICHAEL REILLY 11/08/2007 11/09/2007 HILLYARD INC MINNEAPOLIS $1,305.53 MICHAEL REILLY 07/11/2007 11/06/2007 CAMP MINI POINT ($88.56) AUDRA ROBBINS 10/26/2007 10/29/2007 OFFICE MAX $24.47 AUDRA ROBBINS 10/30/2007 10/31/2007 CUB FOODS, INC. $17.43 AUDRA ROBBINS 11/01/2007 11/02/2007 TARGET 00011858 $129.44 AUDRA ROBBINS 10/25/2007 10/29/2007 THE HOME DEPOT 2801 $17.67 ROBERT RUNNING 10/25/2007 10/29/2007 THE HOME DEPOT 2801 $10.93 ROBERT RUNNING 11/01/2007 11/02/2007 LESCO SC 0530 $87.86 ROBERT RUNNING 10/26/2007 10/29/2007 NWA AIR 0122156108993 $606.41 HARRIET J RYDEL 10/29/2007 11/01/2007 YARUSSO BROS $100.89 HARRIET J RYDEL 10/31/2007 11/02/2007 NWA AIR 0122156279766 $749.41 HARRIET J RYDEL 11/01/2007 11/02/2007 GE CAPITAL $43.67 HARRIET J RYDEL 11/05/2007 11/07/2007 OFFICE DEPOT #1090 $102.96 HARRIET J RYDEL 11/07/2007 11/09/2007 OFFICE DEPOT #1090 $52.25 HARRIET J RYDEL 10/26/2007 10/29/2007 MOGREN LANDSCAPE SUPPLY L $27.16 JAMES SCHINDELDECKER 10/26/2007 10/29/2007 MOGREN LANDSCAPE SUPPLY L $37.28 JAMES SCHINDELDECKER 11/03/2007 11/05/2007 CHILI'S GR122401403054 $18.00 DEB SCHMIDT 11/08/2007 11/09/2007 VZWRLSS - MYACCT VN $38.95 DEB SCHMIDT 11/01/2007 11/05/2007 ANCHOR SCIENTIFIC INC $179.17 SCOTT SCHULTZ 11/02/2007 11/05/2007 RED WING SHOE STORE $159.80 SCOTT SCHULTZ 11/05/2007 11/06/2007 RAGSTOCK 15 $70.53 SCOTT SCHULTZ 11/05/2007 11/06/2007 WW GRAINGER 497 $30.15 SCOTT SCHULTZ 10/30/2007 11/01/2007 UNIFORMS UNLIMITED INC $207.04 MICHAEL SHORTREED 10/30/2007 11/01/2007 UNIFORMS UNLIMITED INC $94.79 MICHAEL SHORTREED 10/30/2007 11/01/2007 UNIFORMS UNLIMITED INC $190.64 MICHAEL SHORTREED 11/02/2007 11/05/2007 UNIFORMS UNLIMITED INC $188.15 MICHAEL SHORTREED 11/05/2007 11/06/2007 ITL PATCH COMPANY $489.37 MICHAEL SHORTREED 10/29/2007 10/31/2007 MIDWAY PARTY RENTAL INC $125.14 PAULINE STAPLES 10/31/2007 11/02/2007 MICHAELS #2744 $307.53 PAULINE STAPLES 11/01/2007 11/05/2007 INNOVATIVE COLOR PRINTING $42.30 PAULINE STAPLES 11/02/2007 11/05/2007 INNOVATIVE COLOR PRINTING $745.50 PAULINE STAPLES 11/06/2007 11/08/2007 RAINBOW FOODS 00088591 $5.63 PAULINE STAPLES 11/01/2007 11/05/2007 RAINBOW FOODS 00088617 $16.63 JOANNE M SVENDSEN 11/05/2007 11/06/2007 LOFFLER COMPANIES INC $201.29 JOANNE M SVENDSEN 11/07/2007 11/08/2007 METRO SALES INC $992.00 JOANNE M SVENDSEN 11/07/2007 11/08/2007 CUB FOODS, INC. $20.97 JOANNE M SVENDSEN 11/01/2007 11/02/2007 T- MOBILE RECURRING PMT $124.79 DOUGLAS J TAUBMAN Trans Date Pasting Date Merchant Name Trans Amount Name 11/03/2007 11/05/2007 FCC *FRANKLIN COVEY CLG $42.56 R CHARLES AHL 11/07/2007 11/08/2007 VZWRLSS *APOCC VISN $44.23 R CHARLES AHL 10/26/2007 10/29/2007 CUB FOODS -SUN RAY $77.97 JAMES TAYLOR 10/27/2007 10/29/2007 WALGREENS #3187 Q03 $4.24 JAMES TAYLOR 10/29/2007 10/30/2007 TARGET 00011858 $21.29 JAMES TAYLOR 10/29/2007 10/30/2007 CUB FOODS -SUN RAY $15.22 JAMES TAYLOR 10/29/2007 10/31/2007 MICHAELS #2744 $42.20 JAMES TAYLOR 10/31/2007 11/01/2007 CUB FOODS, INC. $12.48 JAMES TAYLOR 11/01/2007 11/05/2007 SUNCOAST 2004 MAPLEWOOD M $21.29 JAMES TAYLOR 11/02/2007 11/05/2007 CUB FOODS -SUN RAY $15.64 JAMES TAYLOR 11/01/2007 11/05/2007 RAINBOW FOODS 00088617 $26.99 DAVID J THOMALLA 10/25/2007 11/02/2007 DALCO ENTERPRISES, INC $55.82 SUSAN ZWIEG 11/02/2007 11/05/2007 AE SIGN SYSTEMS $35.27 SUSAN ZWIEG 13 Check Register 1111612007 Check Date Vendor Description Amount 74097 1110912007 01083 M D R A TRAINING - TITLE CERTIFICATION 20.00 74098 1111512007 00001 ONE TIME VENDOR SERVICES AS BAG PIPER AT FUNERAL 100.00 74099 1111512007 02908 BRIGHT WINES.COM WINE & JAZZ FESTIVAL COORDINATOR 550.00 74100 1111512007 03793 MARCOUX CORNER CONCERT ON 11115 2,500.00 74101 1111512007 01550 SUMMIT INSPECTIONS ELECTRICAL INSPECTIONS 4,523.00 74102 1111512007 00003 ESCROW REFUND ESCROW REL - COMMERCIAL EQUITY PARTNERS 5,000.00 74103 1112012007 00111 ANIMAL CONTROL SERVICES INC PATROL & BOARDING FEE 1115 - 11/11 1,150.38 1112012007 00111 ANIMAL CONTROL SERVICES INC PATROL & BOARDING FEE 1011 - 1017 179.11 74104 1112012007 01973 ERICKSON OIL PRODUCTS INC CAR WASHES - OCT 119.25 74105 1112012007 03576 EUREKA RECYCLING RECYCLING - NOVEMBER 20,255.05 74106 1112012007 01018 MINNEAPOLIS FINANCE DEPT AUTO PAWN SYSTEM - SEPT 416.00 74107 1112012007 01337 RAMSEY COUNTY -PROP REC & REV TAXES 15- 29 -22 -32 -0069 PROJ 00 -03 CLOSED 81.40 74108 1112012007 01360 REINHART FOODSERVICE MDSE FOR RESALE 362.40 74109 1112012007 01504 CITY OF ST PAUL PROJ 05 -16 KENWOOD AREA FINAL INSPECTION 328.62 74110 1112012007 01190 XCEL ENERGY ELECTRIC UTILITY 19,723.15 1112012007 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 5,412.92 1112012007 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 2,344.16 1112012007 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 2,232.50 1112012007 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 1,403.43 1112012007 01190 XCEL ENERGY EQUIP LOAN 494.06 1112012007 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 281.72 1112012007 01190 XCEL ENERGY FIRE SIRENS 46.42 74111 1111612007 00001 ONE TIME VENDOR EMPLOYEE PD INCORRECTLY 11116 PIR 73.34 74112 1112012007 03918 ACCOUNTEMPS TEMPORARY EMPLOYEE WEEK END 11102 1,696.82 74113 1112012007 02971 BERBEE INFORMATION NETWORKS NEW WIRELESS ACCESS POINTS 1,015.71 74114 1112012007 03513 BRIAN BIERDEMAN REIMB FOR MEALS & LODGING 1017 -10/9 179.35 74115 1112012007 00211 BRAUN INTERTEC CORP. PROJ 07 -21 PROF SRVS THRU 1112 4,669.00 1112012007 00211 BRAUN INTERTEC CORP. PROJ 06 -16 PROF SRVS THRU 1015 4,607.00 1112012007 00211 BRAUN INTERTEC CORP. PROJ 07 -01 PROF SRVS THRU 1112 2,871.88 1112012007 00211 BRAUN INTERTEC CORP. PROJ 07 -15 PROF SRVS THRU 1112 2,722.75 74116 1112012007 02149 HEIDI CAREY DISIGN WORK 1,900.00 74117 1112012007 00494 CHILDREN HOME & FAMILY SERVICE YOUTH DIVERSION FROG -OCT 3,526.08 74118 1112012007 00412 DONALD SALVERDA & ASSOCIATES BOOKS - EFFECTIVE MGMT PROGRAM 94.68 74119 1112012007 00420 DOWNTOWNER DETAILING OF OLD SQUAD 180.78 1112012007 00420 DOWNTOWNER DETAILING OF OLD SQUAD 127.28 74120 1112012007 00003 ESCROW REFUND ESCROW REL- T MADIGAN -1818 HOWARD ST 750.00 74121 1112012007 00615 HLB TAUTGES REDPATH, LTD PROF SRVS THRU 10131 870.25 74122 1112012007 00483 IDEACOM MID- AMERICA TELEPHONE MAINT 219.00 74123 1112012007 03087 SCOTT A JACOBSON REIMB FOR MILEAGE & PARKING 1117 -1119 21.21 74124 1112012007 03978 KANE'S CATERING SERVICE, INC WINE & JAZZ EVENT 1,900.00 74125 1112012007 03934 LISA KROLL REIMB FOR MILEAGE 1111 - 1116 6.31 74126 1112012007 00820 KUSTOM SIGNALS INC TWO KUSTOM EAGLE 11 RADAR UNITS 3,669.30 74127 1112012007 02243 LAC ENTERPRISES, INC. IRRIGATION SERVICES - OCT 115.00 74128 1112012007 01081 M C P A REGISTRATION FEE 50.00 1112012007 01081 M C P A REGISTRATION FEE 50.00 74129 1112012007 01081 M C P A REGISTRATION FEE 25.00 74130 1112012007 00932 MAPLEWOOD BAKERY MDSE FOR RESALE 487.12 74131 1112012007 02944 MATTHEWS CONSTRUCTION ESCROW RELEASE - 2333 OLIVIA CT 1,254.08 1112012007 02944 MATTHEWS CONSTRUCTION ESCROW RELEASE - 2335 OLIVIA CT 1,254.08 74132 1112012007 03961 NORTH METRO ELECTRIC REPAIRS AT STATION 1 & 4 798.25 1112012007 03961 NORTH METRO ELECTRIC WORK AT STATION 1 & 3 316.50 74133 1112012007 00001 ONE TIME VENDOR REIMB - B GONZALEZ - DRIVEWAY 1,034.00 74134 1112012007 00001 ONE TIME VENDOR REIMB K COLBY - REPAIR IRRIGATION SYS 675.00 74135 1112012007 03986 PACE ANALYTICAL SERVICES, INC. PROJ 04 -21 ENGINEERING TESTING 4,842.00 1112012007 03986 PACE ANALYTICAL SERVICES, INC. PROJ 04 -21 ENGINEERING TESTING 4,230.00 1112012007 03986 PACE ANALYTICAL SERVICES, INC. PROJ 04 -21 ENGINEERING TESTING 1,789.00 1112012007 03986 PACE ANALYTICAL SERVICES, INC. PROJ 04 -21 ENGINEERING TESTING 1,407.00 1112012007 03986 PACE ANALYTICAL SERVICES, INC. PROJ 04 -21 ENGINEERING TESTING 748.00 74136 1112012007 01284 POSTMASTER DEC CITY NEWS MAILING PERMIT 4903 3,000.00 74137 1112012007 03872 PRO STAFF TEMP CONTROLLER WEEK END 11/04 1,979.20 74138 1112012007 03840 REAL LIFE VIDEO VIDEO TECH SERVICES - OCT 915.36 14 Check Register 1111612007 74139 1112012007 01359 REGAL AUTO WASH DETAIL XX 74140 11/2012007 03848 SCHOELL & MADSON, INC. MAPLE LEAF WREATH 11/20/2007 03848 SCHOELL & MADSON, INC. 74141 11/20/2007 01463 SISTER ROSALIND GEFRE 74142 11/2012007 01903 EDNA SPANGLER 74143 11/20/2007 01574 T.A. SCHIFSKY & SONS, INC FALL CITY CLEAN UP DAY 11/20/2007 01574 T.A. SCHIFSKY & SONS, INC 74144 11/20/2007 01574 T.A. SCHIFSKY & SONS, INC INSTRUCTOR FEES 9/20 & 10/06 11/2012007 01574 T.A. SCHIFSKY & SONS, INC 74145 11/2012007 02686 TASER INTL 74146 11/20/2007 00449 TYLER TECHNOLOGIES INC 74147 11/20/2007 02165 URS CORPORATION 74148 11/2012007 03753 VEOLIA ENVIRONMENTAL SERVICES 74149 11/2012007 01750 THE WATSON CO INC 11/20/2007 01750 THE WATSON CO INC 11/2012007 01750 THE WATSON CO INC 74150 11/20/2007 03809 CASIE WYFFELS CAR WASH FEE - OCT 41.49 PROF SRVS THRU 10131 SOUTH MAPLEWOOD 10,350.00 PROF SRVS THRU 10131 COMP PLAN 1,177.50 MCC MASSAGES - OCT 1,417.00 MAPLE LEAF WREATH 14.98 PROJ 07 -15 LARK/PROSPERITY PARTPMT #1 820,180.52 PROJ 07 -14 FERNDALE /GERANIUM PRT PMT #1 282,262.28 MATERIALS FOR MCC DRAINTILE PROJ 501.45 VARIOUS BITUMINOUS MATERIALS 188.67 FOUR NEW X26 TASERS & HOLSTERS 3,274.36 LICENSING MODULE - LICENSE FEES 1,475.19 PROJ 02 -07 ENGINEERING FEES 25,825.72 FALL CITY CLEAN UP DAY 5,477.75 MDSE FOR RESALE 163.24 MDSE FOR RESALE 14.90 MDSE FOR RESALE -14.90 INSTRUCTOR FEES 9/20 & 10/06 137.00 54 Checks in this report. 1,276,081.05 Im CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Drivers License /Deputy Registrar 15,003.99 Date Date Drivers License /Deputy Registrar Payee 10/31/2007 11/1/2007 Thu MN State Treasurer 10/31/2007 11/1/2007 Drivers License /Deputy Registrar US Bank VISA One Card* 11/1/2007 11/2/2007 Fri MN State Treasurer 11/1/2007 11/2/2007 State Payroll Tax ICMA (Vantagepointe) 11/1/2007 11/2/2007 HRA Flex plan Orchard Trust 11/1/2007 11/2/2007 Drivers License /Deputy Registrar MN Dept of Natural Resources 11/2/2007 11/5/2007 Mon MN State Treasurer 11/2/2007 11/5/2007 U.S. Treasurer 11/2/2007 11/5/2007 P.E. R.A. 11/5/2007 1116/2007 Tue MN State Treasurer 11/5/2007 11/6/2007 MN State Treasurer 11/5/2007 11/6/2007 WI Dept of Revenue 11/5/2007 11/6/2007 MidAmerica - ING 11/5/2007 11/6/2007 Labor Unions 11/6/2007 11/7/2007 Wed MN State Treasurer 11/7/2007 11/8/2007 Thu MN State Treasurer 11/7/2007 11/8/2007 ARC Administration Description Amount Drivers License /Deputy Registrar 15,003.99 Credit Card fees 1,106.97 Drivers License /Deputy Registrar 21,873.50 Deferred Compensation 3,933.66 Deferred Compensation 25,904.15 DNR electronic licenses 248.00 Drivers License /Deputy Registrar 17,550.61 Federal Payroll Tax 89,176.62 P.E.R.A. 66,480.42 Drivers License /Deputy Registrar 19,024.75 State Payroll Tax 17,431.91 State Payroll Tax 1,048.89 HRA Flex plan 1,897.54 Union Dues 3,032.69 Drivers License /Deputy Registrar 13,888.37 Drivers License /Deputy Registrar 11,992.25 DCRP & Flex plan payments 1,991.96 :. 16 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 111/16/07 CAVE, REBECCA 397.80 11/16/07 HJELLE, ERIK 397.80 11/16/07 JUENEMANN, KATHLEEN 397.80 11 /16!07 ROSSBACH, WILLIAM 397.80 11/16/07 COPELAND, EUGENE 3,090.00 11 %16/07 RYDEL, HARRIET 1,565.60 11/16/07 CHRISTENSON, SCOTT 1,690.15 11/16!07 FARR, LARRY 2,282.48 11//16/07 ARNOLD, AJLA 1,280.00 11/16/07 RAMEAUX, THERESE 2,760.13 11/16/07 FORMANEK, KAREN 1,511.03 11/16, MITTET, ROBERT 3,366.86 11/16/07 ANDERSON, CAROLE 1,892.32 11,116/07 DEBILZAN, JUDY 1,137.49 11/16/07 JACKSON, MARY 2,219.81 11/16, KELSEY, CONNIE 2,059.19 11/16/07 FRY, PATRICIA 1,791.66 11,116/07 GUILFOILE, KAREN 3,366.86 11/16/07 KROLL, LISA 1,820.14 11/16, MORSON, JOHN 552.00 11/16/07 SCHMIDT, DEBORAH 2,047.64 11,116/07 SPANGLER, EDNA 855.69 11/16/07 CORTESI_ LUANNE 923.68 11/16, JAGOE, CAROL 1,893.84 11//16/07 KELLY, LISA 1,328.23 11,116/07 LARSON, MICHELLE 981.21 11/16/07 MECHELKE, SHERRIE 940.66 11/16, MOY, PAMELA 1,026.24 11/16/07 OSTER, ANDREA 1,847.22 11 ,116/07 WEAVER, KRISTINE 1,893.35 11/16/07 CORCORAN, THERESA 1,726.15 11/16, DOLLERSCHELL, ROBERT 3,366.86 11/16/07 POWELL, PHILIP 2,589.83 11 ,116/07 RICHIE, CAROLE 1,733.08 11/16/07 THOMALLA, DAVID 4,42990 11/16, ABEL, CLINT 2,506.28 11/16/07 ALDRIDGE, MARK 2,778.96 11,116/07 BAKKE, LONN 2,553.60 11/16/07 BARTZ, PAUL 3,240.80 11/16, BELDE, STANLEY 2,600.93 11//16/07 BENJAMIN, MARKESE 1,713.94 11,116/07 BIERDEMAN, BRIAN 2,940.34 11/16, /07 BOHL, JOHN 3,159.31 11/16, BUSACK, DANIEL 3,182.93 11/16/07 COFFEY, KEVIN 3,111.67 17 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 11116;07 CROTTY, KERRY 2,830.77 11/16/07 DARVELL, LISA 1,725.48 111'16107 DEMULLING, JOSEPH 1,725.48 11/16/07 DOBLAR, RICHARD 3,825.58 11116107 FRITZE, DEREK 1,880.94 11/16, GABRIEL, ANTHONY 3,233.96 11;16107 HAWKINSON JR, TIMOTHY 1,834.36 111/16/07 HEINZ, STEPHEN 2,903.01 11116;07 HILBERT, STEVEN 2,945.12 11/16/07 JOHNSON, KEVIN 3,561.56 111/16/07 KALKA, THOMAS 739.88 111/16/07 KARIS, FLINT 4,839.46 11/16/07 KONG, TOMMY 2,506.28 11/16/07 KROLL, BRETT 2,529.13 11/16/07 KVAM, DAVID 3,523.42 11/16/07 LANGNER, TODD 2,348.43 11/16/07 LARSON, DANIEL 2,791.84 11/16, LINTNER, HOLLY 673.48 11//16/07 LU, JOHNNIE 2,719.50 11/16/07 MARINO, JASON 2,609.08 11/16, /07 MARTIN, JERROLD 3,043.80 11/16/07 MCCARTY, GLEN 2,936.01 11/16/07 METRY, ALESIA 2,643.35 111/16/07 NYE, MICHAEL 2,612.78 11/16/07 OLSON, JULIE 2,530.52 11/16/07 PALMA, STEVEN 2,918.05 11/16/07 RABBETT, KEVIN 3,587.70 111/16/07 RHUDE, MATTHEW 2,967.34 11/16/07 STEFFEN, SCOTT 4,285.63 11/16/07 STEINER, JOSEPH 1,997.58 11/16/07 SYPNIEWSKI, WILLIAM 2,478.20 11/16/07 SZCZEPANSKI, THOMAS 2,660.08 11/16/07 TRAM, JOSEPH 2,696.66 11/16/07 WENZEL, JAY 2,739.96 11//16/07 XIONG, KAO 2,506.05 111/16/07 BERGERON, JOSEPH 3,702.81 11/16, /07 DUGAS, MICHAEL 2,941.80 11/16/07 ERICKSON, VIRGINIA 2,781.35 11/16/07 FLOR, TIMOTHY 3,359.46 11116/07 FRASER, JOHN 2,849.37 11/16/07 LANGNER, SCOTT 2,624.59 11/16/07 THEISEN, PAUL 2,817.11 11/16/07 THIENES, PAUL 3,018.61 11/16/07 BARTA, JEREMY 2,514.70 11/16/07 CRISTOFONO, BRIAN 1,941.38 11/16, DAWSON, RICHARD 2,815.25 18 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 11116;07 EVERSON, PAUL 3,531.32 1 1/16/07 HALWEG, JODI 2,213.16 111'16107 JOHNSON, DOUGLAS 2,417.98 11/16/07 NOVAK, JEROME 2,429.52 11116, /07 OLSON, JAMES 2,945.27 11/16/07 PARSONS, KURT 2,076.17 11;16107 PETERSON, ROBERT 3,075.71 11116107 PRECHTEL, ROBERT 3,146.15 11116;07 REZNY, BRADLEY 656.00 11/16/07 SVENDSEN, RONALD 2,683.94 111/16/07 GERVAIS -JR, CLARENCE 3,146.15 11/16/07 LUKIN, STEVEN 4,016.18 11/16/07 ZWIEG, SUSAN 1,866.16 11/16/07 AHL, R. CHARLES 4,500.69 11/16/07 KNUTSON, LOIS 1,695.75 11/16/07 KONEWKO, DUWAYNE 3,059.51 11/16/07 NIVEN, AMY 1,294.62 11/16/07 PRIEFER, WILLIAM 2,984.24 11//16/07 BRINK, TROY 2,163.47 11/16/07 DEBILZAN, THOMAS 1,983.55 11/16, /07 EDGE, DOUGLAS 1,948.55 11/16/07 FREBERG, RONALD 850.19 11/16/07 HAMRE, MILES 256.00 11116/07 JONES, DONALD 1,948.55 11/16/07 MEYER, GERALD 2,037.39 11/16/07 NAGEL, BRYAN 2,486.01 11/16/07 OSWALD, ERICK 2,143.57 11/16/07 RUNNING, ROBERT 1,999.75 11/16/07 TEVLIN, TODD 1,911.75 11/16, BURLINGAME, NATHAN 1,585.35 11/16/07 DUCHARME, JOHN 2,486.08 11/16/07 ENGSTROM, ANDREW 1,953.35 11/16/07 GAYNOR, VIRGINIA 2,121.35 11/16/07 JACOBSON, SCOTT 2,561.27 11//16/07 JAROSCH, JONATHAN 2,191.75 11/16/07 KREGER, JASON 1,753.95 11/16/07 KUMMER, STEVEN 2,524.55 11/16/07 LABEREE, ERIN 2,882.35 11/16/07 LINDBLOM, RANDAL 2,486.06 11116/07 O'CONNOR, DONOVAN 195.20 11/16/07 SCHREMPP, ANTHONY 207.68 11/16, THOMPSON, :MICHAEL 2,524.55 11/16/07 WACHAL, KAREN 825.03 11/16/07 ZIEMAN, SCOTT 198.00 11/16/07 MARUSKA, MARK 2,912.84 11/16, NAUGHTON, JOHN 1,911.75 19 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 11116; SCHINDELDECKER, JAMES 1,950.86 11/16/07 BIESANZ, OAKLEY 1,617.09 111'16107 DEAVER, CHARLES 635.49 11/16/07 GERNES, CAROLE 510.00 11116, /07 HAYMAN, JANET 1,264.97 11/16/07 HUTCHINSON, ANN 2,400.31 11;16107 EKSTRAND, THOMAS 3,495.41 11116107 LIVINGSTON, JOYCE 1,038.46 11116; SINDT, ANDREA 1,830.95 11/16/07 THOMPSON, DEBRA 690.46 111/16/07 YOUNG, TAMBLA 1,693.35 11/16/07 FINWALL, SHANN 2,507.75 11/16/07 ROBERTS, KENNETH 2,700.07 11/16/07 BRASH, JASON 1,666.95 11/16/07 CARVER, NICHOLAS 2,939.21 11/16/07 FISHER, DAVID 3,823.36 11/16; RICE, MICHAEL 2,278.95 11/16/07 SWAN, DAVID 2,346.15 11//16/07 WELLENS, MOLLY 1,458.52 11/16/07 SAMUELSON, MICHAEL 2,090.17 11/16/07 BERGER, STEPHANIE 465.94 11/16/07 WORK, ALICIA 400.00 11/16/07 OHLHAUSER, MEGFIAN 855.00 11116/07 ROBBINS, AUDRA 2,369.00 11/16/07 SHERRILL, CAITLIN 406.50 11/16/07 TAUBMAN, DOUGLAS 3,024.90 11/16/07 TAYLOR, JAMBS 1,856.47 11/16/07 GERMAIN, DAVID 1,957.79 11/16/07 NORDQUIST, RICHARD 2,210.13 11/16/07 SCHULTZ, SCOTT 2,186.51 11/16/07 ANZALDI, MANDY 1,878.67 11/16/07 BERGLUND, DANIEL 315.00 11/16/07 BRENEMAN, NEIL 1,609.27 11/16/07 CRAWFORD - JR, RAYMOND 362.00 11//16 /07 EVANS, CHRISTINE 737.16 11/16/07 FABIO- SHANLEY, MICHAEL 133.00 11/16, /07 GROPPOLI, LINDA 519.75 11/16/07 HER, CHONG 522.00 11/16/07 HOFMEISTER, MARY 823.88 11116/07 PELOQUIN, PENNYE 561.60 11/16;07 SCHOENECKER, LEIGH 342.00 11/16/07 STAPLES, PAULINE 3,028.20 111/16/07 TOLBERT, FRANCINE 36.00 11/16/07 VANG, TIM 600.00 11/16/07 BIGGS, ANNETTE 78.00 11/16/07 BRUSOE, AMY 163.48 Kol CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 9 11116//07 BRUSOE, CRISTINA 282.60 11/16, DUNN, RYAN 814.37 111'16107 ERICKSON- CLARK, CAROL 23.75 11 %16/07 FONTAINE, KIM 823.26 11116/07 GILL, NICOLE 28.00 11116, GREDVIG, ANDERS 409.35 11116107 HASSENSTAB, DENISE 79.05 11 ,116107 HORWATH, RONALD 2,336.05 11116/07 JOHNSON, JAMES 159.85 11/16, KOEHNEN, AMY 78.15 111/16107 KRONHOLM, KATHRYN 760.25 111/16/07 KURZHAL, ALISON 110.50 11116/07 LAMEYER, ZACHARY 11990 11 /16, NELSON, MARCY 140.00 11/16107 OVERBY, ANNA 20.00 11,116107 PROESCH, ANDY 641.84 11116/07 RYAN, ERICA 54.60 11116, SCHAEFER, ANDREA 13.88 11116107 SCHREINER, MICHELLE 17396 111/16/07 SMITH, ANN 295.50 11116, /07 TAYLOR, JASON 27.00 11 /16, THOMAS, MARY 100.60 11116107 TUPY, HEIDE 127.20 11 ,116107 TUPY. MARCUS 275.63 11116/07 WOLFGRAM, MARY 101.56 11/16, GIERNET, ASHLEY 82.00 111/16107 HER, SHILLAME 139.75 11,116/07 HOLMGREN, STEPHANIE 202.50 11116/07 BEHAN, JAMES 1,884.85 11/16, PATTERSON ALBERT 1,204.92 11/16107 PRINS, KELLY 1,108.62 11,116107 REILLY, MICHAEL 1,756.55 11116/07 VANG, HUE 193.70 11/16, YANG, MIKE 256.50 11/16107 AICHELE, CRAIG 2,014.63 11,116/07 PRIEM, STEVEN 2,191.75 11116, /07 WOEHRLE, MATTHEW 1,814.15 11 /16, BERGO, CHAD 2,355.82 11/16107 FOWLDS, MYCHAL 2,561.82 111/16/07 FRANZEN, NICHOLAS 1,975.18 1003613 11116/07 LONGRIE. DIANA 452.00 1003614 11116, JAHN, DAVID 1,689.17 1003615 111/16107 MORIN, TROY 80.75 1003616 11,116/07 AHRENS, FRANCES 135.00 1003617 11116/07 ANDERSON, CYNTHIA 7290 1003618 11 /16, ANDERSON, ELSIE 174.00 9 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 1003619 11116;07 ANDERSON, RONALD 135.00 1003620 11/16/07 ANDERSON, VIVIAN 72.00 1003621 111'16107 ANSARI, AHSANUDDIN 135.00 1003622 11/16/07 BARRETT, MARLIS 135.00 1003623 11116, /07 BARTELT, JOAN 130.50 1003624 11/16/07 BEDOR, DAVID 135.00 1003625 11;16107 BEHRENS, MARGARET 135.00 1003626 11116107 BELLAND, JAIME 139.50 1003627 11116;07 BERRY, ROBERT 153.00 1003628 1 1/16/07 BORTZ, JEANNE 152.25 1003629 111/16/07 BUNDE, JEANETTE 130.50 1003630 11/16/07 CAHANES, LUCILLE 192.00 1003631 11/16/07 CARLE, JEANETTE 39990 1003632 11/16/07 CARR, ROBERT 72.00 1003633 11/16/07 CLELAND, ANN 130.50 1003634 11/16/07 COHN- MADSON, DEBRA 112.50 1003635 11/16/07 CONNELLY, THOMAS 132.75 1003636 11/16/07 CONNOLLY, COLLEEN 108.00 1003637 11//16/07 DAVIDSON, MARIANNE 15390 1003638 11/16/07 DEED, EDWARD 157.50 1003639 11/16, /07 DICKSON, HELEN 139.50 1003640 11/16/07 DROEGER, DIANE 186.00 1003641 11/16/07 DUCHARME, FRED 19290 1003642 111/16/07 DUELLMAN, AUDREY 222.00 1003643 11/16/07 EICKHOFF, CAROLYN 152.25 1003644 11/16/07 ERICKSON, ELIZABETH 186.00 1003645 11/16/07 FISCHER, LORRAINE 20490 1003646 11/16/07 FISCHER, MARY 168.00 1003647 11/16/07 FITZGERALD, DELORES 13590 1003648 11/16/07 FOSBURGH, ANNE 204.00 1003649 11/16/07 FRANZEN, JAMES 84.00 1003650 11/16/07 FREER, MARY JO 135.00 1003651 11/16/07 GOLASKI, DIANE 207.00 1003652 11/16/07 GRANT, GUY 136.00 1003653 11//16/07 GUDKNECHT, JAMIE 13590 1003654 11/16/07 GUNN, JACLYNN 135.00 1003655 11/16, /07 GUTHRIE, ROSALIE 135.00 1003656 11/16/07 HAACK, DONITA 135.00 1003657 11/16/07 HEININGER, GORDON 13590 1003658 111/16/07 HINES, CONSTANCE 72.00 1003659 11/16/07 HOGAN, ANNA 96.00 1003660 11/16/07 HOLZEMER, MARY 186.00 1003661 11/16/07 HORTON, SI IRLEE 130.50 1003662 11/16/07 HULET, JEANETTE 135.00 1003663 11/16/07 HUNTOON, LYNN 7290 1003664 11/16/07 IVERSEN, MILDRED 72.00 22 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 1003665 11116;07 JANACEK, JEFFREY 120.00 1003666 11/16/07 JEFFERSON, GWENDOLYN 63.00 1003667 111'16107 JENKINS, CHRISTOPHER 130.50 1003668 11/16/07 JOHANNESSEN, JUDITH 160.13 1003669 11116, /07 JOHNSON, BARBARA 135.00 1003670 11/16/07 JURMU, JOYCE 135.00 1003671 11;16107 KIRCHOFF, HAROLD 90.00 1003672 11116107 KLIEVER, ROSEMARY 130.50 1003673 11116;07 KNAUSS, CAROL 136.00 1003674 11/16/07 KOCH, ROSEMARY 135.00 1003675 111/16/07 KRAMER, DENNIS 135.00 1003676 11/16/07 KRAMER, PATRICIA 132.75 1003677 11/16/07 KREKELBERG, MONA 18990 1003678 11/16/07 LACKNER, MARVELLA 135.00 1003679 11/16/07 LALLY, RITA 135.00 1003680 11/16/07 LAMPE, CHARLOTTE 130.50 1003681 11/16/07 LARSON, ANITA 110.25 1003682 11/16/07 LAUREN, LORRAINE 130.50 1003683 11//16/07 LAWRENCE, DONNA 132.75 1003684 11/16/07 LEITER, BARBARA 135.00 1003685 11/16, /07 LEO, ANN 31.50 1003686 11/16/07 LEO, PATRICIA 108.00 1003687 11/16/07 LEONARD, CLAUDETTE 13590 1003688 11116/07 LINCOWSKI, STEVEN 186.00 1003689 11/16/07 LINCOWSKI, VIOLA 58.50 1003690 11 /16/07 LODGE, AUDREY 135.00 1003691 11/16/07 LOFGREN, DELORES 67.50 1003692 11/16/07 LOFGREN, RICHARD 157.50 1003693 11/16/07 LOWE- ADAMS, SHARI 6390 1003694 11/16/07 LUTTRELL, SHIRLEY 186.00 1003695 11/16/07 MAHOWALD, VALERIE 63.00 1003696 11/16/07 MAHRE, CAROL 201.00 1003697 11/16/07 MAHRE, GERALDINE 258.00 1003698 11/16/07 MANTHEY, JOHN 183.00 1003699 11//16/07 MARSH, DELORES 14490 1003700 11/16/07 MASKREY, THOMAS 99.00 1003701 11/16, /07 MECHELKE, GERALDINE 136.00 1003702 11/16/07 MECHELKE, MARYLOU 135.00 1003703 11/16/07 MISGEN, JOAN 13590 1003704 11116/07 MOSSONG, BETTY 153.00 1003705 11/16/07 MURASKI, GERALDINE 58.50 1003706 11 /16/07 MYSTER, THOMAS 136.00 1003707 11/16/07 NETS, CLARA 13690 1003708 11/16/07 NIEMAN, JAMES 180.00 1003709 11/16/07 NIETERS, LOUISE 194.25 1003710 11/16/07 NORBERG, ANN 31.50 23 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 1003711 11116;07 O'BRIEN, DANIEL 153.00 1003712 11/16/07 OLSON, LOIS 130.50 1003713 111'16107 OLSON, NORMAN 136.00 1003714 11/16/07 PADDOCK, KENNETH 135.00 1003715 11116, /07 PEHL, DAVID 135.00 1003716 11/16/07 POPHAM, MICHAEL 132.00 1003717 11;16107 ROLLER, CAROLYN 135.00 1003718 11116107 ROWE, CHARLES 148.50 1003719 11116;07 RUDEEN, ELAINE 135.00 1003720 1 1/16/07 SATRIANO, PAULINE 132.75 1003721 111/16/07 SAUER, ELMER 135.00 1003722 11/16/07 SAUER, KATHLEEN 153.00 1003723 11/16/07 SCHNEIDER, MARY 13590 1003724 11/16/07 SCHROEPFER, HARRIET 135.00 1003725 11/16/07 SCHULTZ, LOUISE 135.00 1003726 11/16/07 SNIDARICH, LISA 148.50 1003727 11/16/07 SPANGLER, ROBERT 135.00 1003728 11/16/07 SPIES, LOUIS 135.00 1003729 11//16/07 STAFKI, TIM 18690 1003730 11/16/07 STEVENS, SANDRA 135.00 1003731 11/16, /07 STORM, MARY 132.75 1003732 11/16/07 TAYLOR, LORRAINE 130.50 1003733 11/16/07 TAYLOR, RITA 13590 1003734 11116/07 TILLMAN, LEILA 130.50 1003735 11/16/07 TOLBERT, D- FRANKLIN 139.50 1003736 11/16/07 TUCKER, CECILIA 108.00 1003737 11/16/07 URBANSKI, HOLLY 21690 1003738 11/16/07 URBANSKI, WILLIAM 130.50 1003739 11/16/07 VAN BLARICOM, BEULAH 173.25 1003740 11/16/07 VANEK, MARY 117.00 1003741 11/16/07 VATNE, MARY 135.00 1003742 11/16/07 VOLKMAN, PHYLLIS 132.75 1003743 11/16/07 WASMUNDT, GARY 135.00 1003744 11/16/07 WASMUNDT, GAYLE 139.50 1003745 11//16/07 FILLY, JOHN 16890 1003746 11/16/07 WITSCHEN, DELORES 81.00 1003747 11/16, /07 PALANK, MARY 1,728.46 1003748 11/16/07 SVENDSEN, JOANNE 1,909.79 1003749 11/16/07 SHORTREED, MICHAEL 3,268.81 1003750 11116/07 WELCHLIN, CABOT 2,660.08 1003751 11/16/07 MONDOR, MICHAEL 2,122.57 1003752 11/16/07 BUCKLEY, BRENT 1,640.15 1003753 11/16/07 EDSON, DAVID 1,990.44 1003754 11/16/07 HELEY, ROLAND 1,990.59 1003755 11/16/07 HINNENKAMP, GARY 2,242.55 1003756 11/16/07 LINDORFF, DENNIS 1,963.17 24 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 1003757 11116;07 NOVAK, MICHAEL 1,948.55 1003758 11/16/07 SOUTTER, CHRISTINE 780.00 1003759 111'16107 HALL, KATHLEEN 120.00 1003760 11/16/07 ERICKSON, AMANDA 104.00 1003761 11116, /07 ERICKSON, AMY 39.00 1003762 11/16/07 GREER, ABIGAIL 52.00 1003763 11;16107 HELM, STAGY 52.00 1003764 11116107 LINDA, KELLIE 247.19 1003765 11116;07 MALLET, AMANDA 24.00 1003766 11/16, NUNYAKPE, KEKELI 178.50 1003767 111/16/07 NYBERG, MICHELLE 78.00 1003768 111/16/07 ROBBINS, EMERALD 153.13 1003769 11/16/07 RUMBLE, ANGELICA 53290 1003770 11/16/07 RYCHLICKI, NICHOLE 15.00 1003771 11/16/07 SCHALLER, SCOTT 85.00 1003772 11/16/07 WILSON, KALEN 39.00 1003773 11/16/07 HAAG, MARK 1,948.55 1003774 11/16/07 NADEAU, EDWARD 3,061.98 1003775 11//16/07 GLASS, JEAN 1,924.86 1003776 11/16/07 HANSEN, LORI 2,302.27 1003777 11/16, /07 HER, PETER 273.80 1003778 11/16/07 NAGEL, BROOKE 594.00 1003779 11/16/07 SWINTEK- MOORE, JENNIFER 311.10 1003780 11116/07 VANG, KAY 159.10 1003781 11/16/07 VU'E, FOR PAO 336.70 1003782 11/16/07 WERNER, ANGELA 112.00 1003783 11/16/07 BENJAMIN, AYLA 9890 1003784 11/16/07 BOTTILA, ANN 72.00 1003785 11/16/07 CLARK, PAMELA 247.75 1003786 11/16/07 DEMPSEY, BETH 98.00 1003787 11/16/07 FENGER, JUSTIN 105.00 1003788 11/16/07 GRANT, MELISSA 263.50 1003789 11/16/07 GRUENHAGEN, LINDA 848.78 1003790 11/16/07 HAGSTROM, EMILY 96.45 1003791 11//16/07 HERM, BREANNA 47.13 1003792 111/16/07 HOLMBERG, LADONNA 325.00 1003793 11/16, /07 JOYER, JENNA 80.00 1003794 11/16/07 MCCANN, NATALIE 18.00 1003795 11/16/07 MCCARTHY, ERICA 4290 1003796 111/16/07 MCLAURIN, CHRISTOPHER 207.56 1003797 11/16/07 NADEAU, KELLY 40.50 1003798 11/16/07 NWANOKWALE, MORDY 273.15 1003799 11/16/07 PEHOSKI, JOEL 6690 1003800 11/16/07 RICHTER, DANIEL 68.00 1003801 11/16/07 RICHTER, NANCY 1,088.73 1003802 11/16/07 ROGNESS, TRYGGVE 101.36 25 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 1003803 11116;07 ROSTRON, ROBERT 323.00 1003804 11/16/07 SAUCERMAN, MICHAEL 361.41 1003805 111'16107 SCHAEFER, JAMES 148.63 1003806 11/16/07 SCHMIDT, JOHN 61.65 1003807 11/16, /07 SCHUNEMAN, GREGORY 55.30 1003808 11/16/07 SKUNES, KELLY 40.50 1003809 11;16/07 SMITLEY, SHARON 301.80 1003810 11116/07 STAHNKE, AMY 206.78 1003811 11/16/07 WARNER, CAROLYN 301.80 1003812 11/16/07 WEDES, CARYL 49.00 1003813 111/16/07 WERNER, REBECCA 74.63 1003814 11/16/07 WHITE, NICOLE 76.40 1003815 11/16/07 WICKNER, KRISTY 117.50 1003816 11/16/07 WOLFGRAM, TERESA 106.00 1003817 11//16/07 WOODMAN, ALICE 184.00 1003818 11/16/07 ZALK, IDA 27.40 1003819 11/16/07 BOSLEY, CAROL 345.15 1003820 11/16/07 DANIEL, BREANNA 135.38 1003821 11//16/07 DELACROIX, RYAN 75.00 1003822 11/16/07 OIE, REBECCA 20.76 1003823 11/16, /07 PATTERSON, FELORENZA 168.00 1003824 11/16/07 SATTLER, CASSANDRA 16.25 1003825 11//16/07 SATTLER, MELINDA 75.85 1003826 11116/07 STODGHILL, AMANDA 25.38 1003827 11/16/07 ZAGER, LINNEA 167.68 1003828 11/16/07 BIRKHOLZ, TYLER 181.25 1003829 111/16/07 BOWMAN, MATTHEW 203.00 1003830 11/16/07 DOUGLASS, TOM 1,182.52 1003831 11/16/07 MURRAY, BRENDON 400.13 1003832 11/16/07 SCHULZE, KEVIN 235.63 475,099.02 PXgenda Item 12 AGENDA REPORT TO: City Manager, Greg Copeland FROM: IT Director, Mychal Fowlds SUBJECT: Authorization to purchase Dell PowerEdge 6850 server DATE: November 26, 2007 Introduction The City of Maplewood began working with and researching the benefits of virtual servers roughly 2 years ago. We are now ready to put virtual servers to work for the City and this server is where they will reside. Background There are many reasons we are virtualizing servers within the City. Cost is one of the major initiatives. Some of the applications that we use throughout the City have special requirements that they alone need. For example, some applications need to run only on Windows XP. None of our servers run Windows XP so we have to purchase and support a PC just for this one application. With a server capable of running multiple virtual servers all we would need to do is simply setup a Windows XP workstation virtually saving us the money of purchasing a separate piece of hardware. Currently we have 4 servers that are reaching their end of life, however each still run software that we need to continue using. Instead of replacing each of the 4 servers at roughly $5,000 a piece we can create them virtually on the 6850 saving approximately $20,000. Over time as our software needs grow and change we can continue to add more virtual servers increasing that cost savings. Disaster recovery is another reason to create virtual servers. Because the virtual servers don't care what hardware they run on if a physical server fails we can simply move the virtual server to another location. This server will give us the space and processing power to support multiple virtual machines which will lower hardware costs while increasing availability. Budget Impact The purchase of approximately $13,000 has been planned for and will be funded from the 2007 IT Fund Recommendation It is recommended that authorization be given to purchase the Dell PowerEdge 6850 server. Action Required Submit to City Council for review and approval. Attachments 1. Dell quote MRF Page 1 of 3 Mychal Fowlds To... Cc... Bcc... Subject: FW: Dell Computer - Saved Quote Information 1004097762026 Attachments: x) Dell E -QUOTE Dear Mychal Fowlds: An E -Quote containing computer equipment from Dell Computer Corporation has been saved in your name at the Dell Online Store. The E -Quote will be held for 45 days to allow for completion of the order. Per your request, this E -Quote has been forwarded to the following recipients: Your Comments: A read -only view of this E -Quote is provided below E -Quote Information E -Quote number: 1004097762026 E -Quote name: Server - Virtualization Description: Quote for server Saved By: Mychal Fowlds Phone Number: (651) 249 -2923 mychal .fowlds @ci.maplewood.mn.us Purchasing Agent: Saved On: Friday, November 09, 2007 Notes /Comments: Expires On: Monday, December 24, 2007 Additional Comments: PowerEdge 6850 Date & Time: November 09,2007 12:09 PM CST SYSTEM COMPONENTS PowerEdge 6850 Qty 1 NEW 3.4GHz /800Mhz/16mb Cache, Dual -Core Intel @Xeon Unit Price $11,966.31 7140M Processor, No Operating System Catalog Number: 84W1601 Module Description Product Sku Id Cade NEW 3.4GHz /800Mhz /16mb PowerEdge 6850 Cache, Dual -Core Intel@ 685T34 [222 -5582] 1 Xeon 7140M Processor Operating No Operating System NOOSM [420 -4077] 11 System https: Hwebmail .ci.maplewood.mn.uslexchangel mychal .fowldsIDraftslFW: %2ODell %20C... 1112112007 Page 2 of 3 9 TOTAL:$11,966,31 Sub -total $511 x 966=31 https: Hwebmail. ci. maplewood. mn. uslexchangel mychal .fowldsIDraftslFW: %2ODell %20C... 11/21/2007 3Yr BASIC NBD: L1 [960 -1305] Hardware Hardware Queue, Next 2PT34 [980 -8352] 2 Support Business Day Onsite, M -F U30S [981 -3830] 29 Services 8am -6pm [985 -7088] Memory 8GB DDR2 400MHZ(4X2GB), 8G4D4D [985 -7097] 3 Installation Dual Ranked DIMMs Support No Installation Assessment NOINSTL [900 -9997] 32 Services Attach SCSI 3Gbps 3.5 -in 40OA10 [341 -5443] 8 Power Supply Dual 200 - 240 Volt Power 2PS200V [310 -6726] 36 Primary Supply PERC5I [341 -3360] 9 Controller 40OGB 10K RPM Serial - 3rd Hard Drive Attach SCSI 3Gbps 3.5 -in 40OA10 [341 -5443] 54 HotPlug Hard Drive TOTAL:$11,966,31 Sub -total $511 x 966=31 https: Hwebmail. ci. maplewood. mn. uslexchangel mychal .fowldsIDraftslFW: %2ODell %20C... 11/21/2007 NEW Dual Additional 3.4GHz /800Mhz/16mb 2PT34 [311 -6470] 2 Processor Cache, Dual -Core Intel® Xeon 7140M Procssr Memory 8GB DDR2 400MHZ(4X2GB), 8G4D4D [311 -5325] 3 Dual Ranked DIMMs 40OGB 10K RPM Serial - Primary Hard Drive Attach SCSI 3Gbps 3.5 -in 40OA10 [341 -5443] 8 HotPlug Hard Drive Primary PERC5 /i SAS RAID PERC5I [341 -3360] 9 Controller Controller, PCI Express Floppy Drive No Floppy Drive NFD [341 -0838] 10 Intel@ PRO 1000VT Quad Network Adapter Port Gigabit NIC, Copper, QUAD [430 -2687] 13 PCIe -4 Dell Remote Access Card, Modem 4th Generation, for DRAC4 [313 -3273] 14 PowerEdge 24X IDE CD- RW /DVD ROM CD /DVD Drive Drive for PowerEdge Servers, CDDVD [313 -2692] 16 All OS Bezel Active ID Bezel Option BEZEL [313 -3160] 17 NEW 1X5 SAS Backplane, Hard Drive Backplane 3.5 Inch SAS Hard Drives 1X5SAS3 [311 -5906] 18 only, PowerEdge 6850 Documentation Electronic Documentation EDOCS [310 -6374] 21 and OpenManage CD Kit 40OGB 10K RPM Serial - 2nd Hard Drive Attach SCSI 3Gbps 3.5 -in 40OA10 [341 -5443] 23 HotPlug Hard Drive Hard Drive Drives attached to Add -in ASKS [341 -3354] 27 Configuration PERC 5/i Card, SAS, RAID 5 Chassis Versa Rails for Third Party 3RACKF [310 -6378] 28 Configuration Rack TOTAL:$11,966,31 Sub -total $511 x 966=31 https: Hwebmail. ci. maplewood. mn. uslexchangel mychal .fowldsIDraftslFW: %2ODell %20C... 11/21/2007 Page 3 of 3 Shipping & Handling $ i Tax A i Total Price -- Thanks for shopping the Dell Online Store and for using our E -Quote service. We hope you find it useful in making your purchase and will continue to think of Dell.com for all of your computing needs. Sincerely, Dell Online Sales https: Hwebmail. ci. maplewood. mn. uslexchangel mychal .fowldsIDraftslFW: %2ODell %20C... 1112112007 Agenda Item 1 -3 MEMORANDUM TO: City Manager FROM: Steve Lukin, Fire Chief SUBJECT: Approval of EMS Metro Regional Compact DATE: November 13, 2007 INTRODUCTION For the past six months, EMS providers in the metro area have been working to put together a compact that would allow, but not require, responding medical agencies to provide services throughout the metro area in the event of a disaster or other major incident. This is not a contract but a compact that merely asks for resources if they are available to send. Attached is a copy of the EMS compact. RECOMMENDATION I recommend that the city council approve and sign the Metropolitan EMS Regional Compact. This Compact has been reviewed and authorized by the city attorney. Att. METROPOLITAN EMS REGIONAL COMPACT This Compact is made and entered into by and between the thirty undersigned Emergency Services (EMS) agencies located in the seven - county metropolitan area. RECITALS WHEREAS, this Compact is not a legally binding contract but rather this Compact signifies the belief and conunitment of the undersigned EMS services that in the event of a disaster or special event/incident, the medical needs of the community will be best met if the undersigned EMS agencies cooperate with each other and coordinate their multi - jurisdictional, multi- agency mutual aid response efforts. WHEREAS, the undersigned EMS agencies desire to set forth the basic tenets of a cooperative and coordinated response plan in the event of a disaster or special event/incident with the goal to provide a consistent level of care using resource sharing throughout the Metro Region rather than allowing for the provision of divergent standards of care during such events. WHEREAS, the undersigned EMS agencies desire to cooperate and collaborate in the event of a disaster or special event/incident, in which an EMS agency(s) within the Metropolitan Region becomes incapable of managing a large volume of incident related calls and /or incapable of managing calls within their PSA with the usual bordering /partnering mutual aid agencies, by deploying assets or other support services as requested through usual mutual aid requesting protocols or by the Metro Regional EMS Multi- Agency Coordination Center (EMS- MACC), a metro Medical Resource Control Center (MRCC), and /or a Metro Regional EMS Incident Management Team in order to support the affected requesting agency(s). NOW THEREFORE, in consideration of the above recitals, the undersigned EMS Agencies agree as follows: Metropolitan EMS 2 Regional Compact Agreement- September 2007 ARTICLE I COMMUNICATION BETWEEN THE UNDERSIGNED EMS AGENCIES DURING A DISASTER OR SPECIAL EVENT/1NCIDENT The undersigned EMS agency will; 1.1 Communicate and coordinate efforts to respond to a disaster or special event/incident in accordance to the Metro EMS Region Incident Response Plan (IRP) via their National Incident Management System (NIMS) compliant Incident Command Structure (ICS), primarily incident branch commanders and agency management, to the coordinating MRCC and the Metro Regional EMS -MACC and /or Metro EMS Incident Management Teains when activated or deployed. 1.2 Receive alert information via web -based EMS status system regarding any disaster or special event/incident with as well as a concurrent radio notification by East and West Metro MRCCs as a redundant back -up system. 1.3 Communicate with the Metro Regional EMS -MACC, when activated, and each other's Emergency Operations Centers (EOC) by phone, fax, email, and will maintain radio capability to communicate with MRCC as a minimum back -up. 1.4 Utilize a Joint Public Information Ccnter (JPIC) during a disaster to allow their public relations personnel to communicate with each other and release consistent conununity and media educational / advisory messages. Each undersigned agency should designate a Public Information Officer (PIO) who will be their EMS liaison with the JPIC. Depending on the event, this may be coordinated through the Metro Regional Hospital Resource Center (RHRC), Minnesota Department of Health, Minnesota Division of Emergency Management, or the Minnesota Hospitals and Healthcare Partnership. If no umbrella organization assumes responsibility, Hennepin County Medical Center (Helmepin Healthcare Services, Inc.), North Memorial Medical Center and /or Region's Hospital conununication departments will assume and coordinate this responsibility. 1.5 Provide according to the procedure outlined in the Metro region Incident Response Plan (IRP) through the coordinating MRCC, name and age of disaster victims which would then be disseminated to the regional EMS -MACC when activated, the RHRC or American Red Cross for disaster welfare inquiries for purposes of victim location by family members unless special circumstances preclude such information sharing. Provide to the coordinating MRCC, when permitted, appropriately detailed information about unidentified patients (JoluVJane Doe) and their dispositions in order to facilitate identification. Metropolitan EMS 3 Regional Compact Agreement - September 2007 ARTICLE II ONGOING COMMUNICATION ABSENT A DISASTER The undersigned EMS Agencies will: 2.1 Meet at least twice yearly under the auspices of the Metropolitan Regional EMS Emergency Preparedness Committee of the Metropolitan Emergency Services Board (MESB), to discuss continued emergency response issues and coordination of response efforts. Meeting minutes, agendas, and progress reports will be shared with appropriate organizations such as the MESB, the RHRC, the Metropolitan Medical Response System (MMRS), regional emergency managers and county EMS councils or committees. 2.2 Identify primary point-of-contact and back -up individuals for ongoing staffing of Metro Regional EMS Incident Management Teams, the Metro Regional EMS - MACC and communication purposes. These individuals will be responsible for determining the distribution of information within their EMS organizations and agencies. ARTICLE III ADAPTIVE OPERATIONS AND FORCED EVACUATION OF A METRO -RHRC AFFILIATED HOSPITAL 3.1 If a disaster or response to a special event /incident affects an undersigned agency(s) forcing partial or complete adaptive operations, the other undersigned EMS agencies agree to participate in the distribution of requests for service within the affected EMS agency's Primary Service Area (PSA), even if this requires activating emergency response plans at the assisting agency's). 3.2 In the event of an emergent hospital /medical center evacuation, East and /or West Metro Medical Resource Control Centers (MRCC), in conjunction the Metro Regional EMS -MACC, will coordinate all patient transportation (bus, WC, BLS, ALS, critical care) with the Regional Hospital Resource Center (RHRC), the hospitals' point -of contact, and assist affected hospital(s)hizedical center(s), as requested, with the internal organization of transportation plans for the evacuation of patients and will distribute run volumes equitably. 3.4 In the event of an anticipated evacuation, transportation arrangements will be made in accordance with the affected hospital's usual and customary practice. Metropolitan EMS 4 Regional Compact Agreement- September 2007 ARTICLE IV RESPONSE WHEN THE NATIONAL DISASTER MEDICAL SYSTEM IS ACTIVATED 4.1 If the National Disaster Medical System (NDMS) is activated in response to a disaster outside the metropolitan area, the RHRC will determine bed availability and with the Minneapolis Veterans Administration Medical Center communicate EMS needs to the agency providing service to the Minneapolis -St. Paul Airport. East and/or West Metro MRCC, upon request, will determine the surge capability of the undersigned agencies. Regional EMS Incident Management Teams and/or the Metro Regional EMS -MACC will be deployed and activated to assist with patient reception/evacuation planning and coordination of EMS activities with the RHRC upon request. 4.2 If the National Disaster Medical System is activated in response to a disaster in the metropolitan area, East and West Metro MRCC and the EMS -MACC, will obtain information from the RHRC and /or regional healthcare facilities regarding the number of patients that require transportation, and will coordinate the EMS response and resource allocation with support from the RHRC, Minnesota Department of Health and the Department of Public Safety — Division of Homeland Security and Emergency Management. ARTICLE V REPORTING SURGE CAPACITY AND CAPABILITY 5.1 The undersigned EMS agencies will use a designated web -based site to report the agency's surge capacity, its capabilities and its ability to transport patients. System capacity and reporting will be monitored by MRCC. The undersigned agencies will update this information on the web site at least once daily so that MRCC has current information to immediately determine system resources in the event of a disaster. In the event that the electronic system is non - functional, manual methods may be used to collect this data (eg: telephone reporting). 5.2 Surge capacity and capabilities will include at a minimum: licensed ALS and BLS vehicles, available staff and support personnel. A taskforce will examine optimum data and time reporting with input from each of the undersigned agencies. Metropolitan EMS 5 Regional Compact Agreement - September 2007 ARTICLE VI AUXILIARY HOSPITAL AND CASUALTY COLLECTION LOCATION 6.1 An alternate care site (ACS) auxiliary hospital and /or casualty collection location may be required in the event a disaster overwhelms the metropolitan area hospitals' capacity and capabilities. 6.2 If an ACS, auxiliary hospital and /or casualty collection location is required, HCMC will coordinate administration, staffing, and site operations in Hennepin County for the west metropolitan area. Regions Hospital will coordinate administration, staffing, and site operations in Ramsey County for the cast metropolitan area. 6.3 The undersigned agency may be asked to contribute volunteer and /or EMS staff to an ACS, auxiliary hospital or casualty collection location on an urgent basis, subject to availability. 6.4 The Regional EMS Incident Management Teams and /or the Metro Regional EMS -MACC will provide assistance the RHRC and the administrative coordinating entity to determine the extent of EMS involvement and will construct short and long -term action plans. ARTICLE VII STAFF MEDICAL SUPPLIES AND PHARMACEUTICAL SUPPLIES IN THE EVENT OF A DISASTER 7.1 In the event of a disaster or special event/incident when patient care staff is in surplus at one of the undersigned agencies and lacking at another, the undersigned agency with the surplus will share staff to help ensure that the available EMS agencies in the metropolitan area are adequately staffed during a disaster or special event /incident. 7.2 In the event that needed supplies are in surplus at one of the undersigned agencies and lacking at another, the undersigned agency with the surplus will share supplies to help ensure that patients in the metropolitan area receive necessary treatment during a disaster or special event/incident. 7.3 The above staff and supply sharing will occur in cooperation between the management staff, incident commanders and designated EOC staff at the involved undersigned agencies. Metropolitan EMS g Regional Compact Agreement - September 2007 ARTICLE VIII MISCELLANEOUS PROVISIONS 8.1 This Compact together with the attached Exhibits, constitutes the entire compact between the undersigned EMS agencies. 8.2 Amendments to this Compact must be in writing and signed by the participating agencies. Exhibits, such as the Incident Response Plan and response procedures, which are reviewed and revised periodically by some or all of the participating agencies, may be replaced with updated versions without formally amending this Compact. Such updated Exhibits shall be provided to all participating agencies and shall become effective as to each agency upon receipt. 8.3 An undersigned EMS agency may at anytime terminate its participation in the Compact by providing sixty -day (60) written notice to the lead administrator at each of the undersigned agency. 8.4 This Compact is not intended to create a joint venture between any of the undersigned EMS agencies. Each EMS agency is responsible for supervising its own employees and volunteers, and shall not be liable for the acts or omissions of any other EMS agency based on the terms of this Compact. Neither Party to this Compact nor any officer of any Party within the Compact shall be liable to any other Party within the Compact or to any other person for failure of any undersigned agency to furnish assistance to any other Party within the Compact. 8.5 The undersigned agencies shall indemnify and hold harmless the other parties of this Compact, their officers, employees, members, shareholders, directors, attorneys, agents, assigns, and other related parties, persons, entities against all third party claims, losses, damage, liability, suits, judgments, costs and expenses arising from negligence or intentional misconduct of personnel assigned by any undersigned agencies based upon terms of this Compact. Metropolitan EMS 7 Regional Compact Agreement - September 2007 Signed Printed name Received Participating EMS Agencies: ALF Ambulance Allina Medical Transportation Belle Plaine Community Ambulance Service Burnsville Fire Department CART Ambulance, Inc. Chaska Fire Department Ambulance (Ridgeview) Columbia Heights Fire, Rescue and Emergency Cottage Grove EMS Edina Fire Department Hastings Fire Department EMS HCMC EMS I lealthEast Medical Transportation Lakeview EMS Life Link III Lower St. Croix Valley Fire Department Mahtomedi Fire Department Ambulance Service Maplewood EMS Marine on St. Croix Ambulance Mdewakanton Fire Department Minneapolis Fire Department New Prague Ambulance North Aircare North Memorial Ambulance North Memorial Ambulance - Forest Lake Northfield Hospital EMS Oakdale Fire Ambulance Ridgeview Ambulance Service St. Paul Fire Department University of Minnesota Ambulance White Bear Lake Fire Department Woodbury Ambulance Dated Title and EMS agency represented Dated Metropolitan EMS 8 Regional Compact Agreement - September 2007 EXHIBIT A DEFINITION OF TERMS Affected EMS Agency: The EMS agency directly impacted by the event /disaster and the EMS agency's PSA where disaster occurred may be the recipient agency for supplies and personnel from another agency. Assisting EMS Agency: The contributing EMS agency that provides personnel, pharinnaceuticals, supplies, and /or equipment to an agency experiencing a disaster or special event/incident requesting assistance. Alternate Care Site (ACS) :.A facility established to provide ongoing patient care in a non- hospital environrnent, primarily to serve as austere care overflow bedspace during a epidemic or other prolonged emergency situation with mass casualties. Casualty Collection Location: An area established to collect or triage casualties either between the scene of an incident and the hospital (eg: a casualty collection point at a air crash site); or between the hospital and outgoing transportation resources (eg: an airport hanger during a National Disaster Medical System evacuation from the Twin Cities area). Disaster or special event /incident: A situation in which an incident's resource requirements exceed available resources to the point which an EMS agency is incapable of managing a large volume of incident related calls and /or incapable of managing calls within their PSA with the usual bordering/partnering mutual aid agencies. Emergency Operations Centers (EOC): The coordination center for emergency response to an event or incident. The State, County, City, and affected EMS agency may each have their own EOC for their portion of the event, but liaison efforts between such centers are of critical importance. Joint Public Information Center (JPIC): A source of information that is designated by more than one agency or group to speak on behalf of all during an emergency to assure consistent messages and flow of information. National Incident Management System (NIMS): The Incident Conunland System that identifies the command structure and operational branches during an emergency. All public safety agencies in the State of Minnesota use a NIMS compatible system. Metropolitan EMS g Regional Compact Agreement - September 2007 Metro Regional EMS Incident Management Team: A team comprised of specialized, NIMS trained and incident corninand experienced EMS management and supervisory persozuiel from agencies within the Metro Region who when requested and deployed will either assist the EMS Branch Commander on scene of a disaster or special event /incident, assist EMS Branch Connnand at various EOC's, and /or provide staff for the EMS - MACC. Metropolitan Medical Response System (MMRS): The organization of public safety and health agencies that has provided the planning, oversight, and integration of weapons of mass destruction planning into emergency plarming for the cities of Minneapolis and St. Paul under a grant from the U.S. Department of Health and Human Services. East and West Metro Medical Resource Control Centers (MRCC): Communications hubs located at Regions Hospital and Hennepin County Medical Center respectively that are responsible for coordinating patient destination during a disaster or special event /incident in relation to hospital resources, coordinating EMS communications and tracking patients during such an event as well as obtaining resources (medical director consultation / notification, CISD contact point, transport resources) among other responsibilities. Minnesota Homeland Security Emergency Management (MHSEM): Department of Public Safety division responsible for disaster response coordination and mitigation. DPS -D>M is the state agency which will coordinate state and federal resource response during a disaster. National Disaster Medical System (NDMS): A contingency system of voluntarily committed hospital beds throughout the United States that may be activated when a disaster overwhelms regional healthcare resources and requires evacuation of patients to another region of the nation for care. Plans are in place for the reception of patients into, and evacuation out of the Twin Cities region should this type of event occur. MNTrac: Minnesota systems for Tracking Resources, Advisory /Alerts, and Communication is a database driven, password protected web application. The application has been designed specifically to track bed capacity, pharmaceuticals and resources (i.e. ventilators, personal protective and decontamination equipment) from all hospitals within the state to support surge capacity needs. Hospital bed diversion status, emergency event plaiming, emergency communication, and alert notifications are supported in real time. Regional Hospital Resource Center (RHRC): A designated regional hospital that performs clearinghouse functions for information during a disaster and may act to match available and requested resources from different facilities during a disaster situation. Resource needs may also be communicated from the RHRC to local /county emergency management and public health agencies. If a disaster occurs in East Metro, Regions Hospital will have primary responsibility for coordination, if the occurrence is in West Metro HCMC will have this function primarily. Metropolitan EMS 10 Regional Compact Agreement - September 2007 EXHIBIT B METROPOLITAN EMS REGION INCIDENT RESPONSE PLAN SEE THE FOLLOWING TWO(2) PAGES 27 Q E m o � o u! � 0. a CD Lo x D � O� ti y Y •,, � O v� � � � _� pp�� O � 'G v ed o ' is ���}} 5 cl. a L v U �. N a 0ri N N O •� a �i o F da '� v !� E t 0- M V) bp U on W sn ° o . � µ CO ou `� o e u v Q ;; .tea r ° is F! s. G 1 !may 00 (- a> ca u u U t' FFF u c i v� a u ou t V = B , O v v q ►� f d C�'. C a ° �' u�i .� .�' �tl v' y c) ,n v'", v v' .` , C U u Liu p'C .. c c �b 0 0 o Q o 0 o a ; u o u z v a a o b 0 0 0 a s° o �4wwt�U� v) wr�a, �wx�gr��xw����c�t� ti r�xa z 0 O O ° A b 'm � � � ❑ F � � ° . W y a x q p U psi U C]. v 4^ w C U C] ° p o O E CL 4 N �. A � o A c7 U U w ca 0 •� CO d d W R y v '+ E V 13 a V W U N W N ty '� W. e� O G O R O o 0 m O •� O W 1 r�c7V °O ° u0'O Q ,� -E3 C4 V Guam 9 AU�G @ .: @ O O O C]. N O qD O c7 CL 4 N ca N @ .: @ O C ai CI ) E N E 0� bD {L' c N U O O E N ~ C: IaO N N C l4 Y O 0 3 O 27 3 R tl7 0 .Q � C ro O C b 0 4 W LU N y 0 c o m c °' v� a Q 7 (D ( 0 N a a w� m E pp, y O i �t 47 , Z HU)mmuJQULL] O ® UYY �- a Agenda Item 14 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Karen Guilfoile, City Clerk DATE: November 15, 2007 RE: Annual Lawful Gambling License — Maplewood Athletic Association Introduction The Maplewood Athletic Association is requesting approval of their annual premise permit for lawful gambling at Guldens. Approval is requested of the following resolution. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the Maplewood Athletic Association to operate at Guldens, located at 2999 Highway 61 North, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation It is recommended that council approve the lawful gambling resolution application for the Maplewood Athletic Association to operate at Guldens. Agenda Item 15 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Karen Guilfoile, City Clerk DATE: November 15, 2007 RE: Annual Lawful Gambling License — Pioneer Booster Club Introduction The Pioneer Booster Club is requesting approval of their annual premise permit for lawful gambling at Huey's Saloon. Approval is requested of the following resolution. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the Pioneer Booster Club to operate at Huey's Saloon, located at 2425 Highway 61 North, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation It is recommended that council approve the lawful gambling resolution application for the Pioneer Booster Club to operate at Huey's Saloon. Agenda Item 16 MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Conditional Use Permit Review — Comfort Bus LOCATION: 1870 Rice Street North DATE: October 31, 2007 ��IIFZW19li The conditional use permit (CUP) for the bus maintenance /repair garage for Comfort Bus Company at 1870 Rice Street North is due for review. The council did the annual review last July but wanted to see this matter back before them in four months. They wanted the applicant to be urged to make significant progress in getting their site landscaped. BACKGROUND January 22, 2001: The city council approved the CUP for the Comfort Bus repair garage. The CUP was subject to the following conditions: 1. All construction shall follow the site plan approved by the city. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall comply with the Minnesota Pollution Control Agency requirements as they relate to all applicable aspects of this vehicle repair operation. August 14, 2001: The community design review board (CDRB) approved plans for Comfort Bus. February 11, 2002, February 24, 2003, February 9, 2004 and February 14, 2005: The city council reviewed this permit and moved to review it again in one year. April 10, 2006: The council reviewed this permit and added the condition that "traffic on Roselawn Avenue and Jackson Street should be limited to a total of 162 busses per day and that staff should continue to monitor traffic and pollution on Roselawn Avenue." July 23, 2007: The council reviewed this permit again and required review again in four months to check on the progress of site landscaping. DISCUSSION The applicant has completed their landscaping and the installation of the in- ground irrigation system. They still need to seed the planted area along the north side of their site. Since the last review in July, the applicant has made considerable progress on the completion of their landscaping. The building is also very close to being completed. The only remaining construction element is the installation of a stair rail which the applicant is currently working on. Staff recommends that the council review this permit again in one year to conclude that all plantings are growing and well maintained. RECOMMENDATION Review the conditional use permit for the bus maintenance and repair garage for Comfort Bus Company at 1870 Rice Street again in one year. p:secl8lcomfort bus 2007 cup 11 07 to Attachments: 1. Location /Zoning Map 2. Site Plan N h F u u C a QNACREST C Location & Zoning Map Comfort Bus 1870 Rice Street Att r N Agenda Item 17 MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Woodlynn Ponds Townhomes – Planned Unit Development Review DATE: November 5, 2007 INTRODUCTION The conditional use permit (CUP) for the Woodlynn Ponds Townhomes planned unit development (PUD) is due for its annual review. The PUD allows this 26 -unit townhome development which has 10 buildings fronting on Chisholm Court, a private roadway and three twin homes that would front on Woodlynn Avenue. Refer to the attachments. BACKGROUND July 14, 2003: The city council approved the preliminary plat, a wetland- encroachment variance /mitigation plan, a PUD and the design plans. September 8, 2003: The city council approved the final plat. July 12, 2004, November 14, 2005 and November 13, 2006: The city council reviewed this PUD and required review again the next year. DISCUSSION City code requires that the city council review CUPs annually to check on project status. This development is nearly completed -12 of the 13 twin homes have been built. The remaining building to be constructed is the easterly twin home on Woodlynn Avenue. Since there is no building here yet, that site has not been landscaped. This will be done when the final twin home is constructed. All of the other site work has been completed. Staff recommends reviewing this PUD again in one year since the last twin home must still be constructed to complete the project. RECOMMENDATION Review the conditional use permit for the Woodlynn Ponds Townhomes PUD in one year. p:sec2N \Woodlynn Ponds CUP Rev 11 07 Attachments: 1. Location Map 2. PUD Development Plan Attachment 1 JS ........................... i ' L -OUNT Attachment - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - C� - UN - TY ROAD D " t i r MO 7 jj�l f — I fi --------- --- ------ - --- W I LI W 0 -4; IN I OUTLOT A �=. }' .ems ..r,: �' Is 6a r wn �� F l � � +� -A ------------ AID F - Z 3:- 'r W -3 7 W . - �Q 0 D NN AVEN 1 t O i y } O --------- --- ------ - --- W I LI W 0 -4; IN I OUTLOT A �=. }' .ems ..r,: �' Is 6a r wn �� F l � � +� -A ------------ AID F - Z 3:- 'r W -3 7 W . - �Q 0 D NN AVEN 1 t Agenda Item 18 MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Regions Sleep - Health Center LOCATION: 2688 Maplewood Drive DATE: November 8, 2007 INTRODUCTION The conditional use permit (CUP) for the Regions Sleep- Health Center, at 2688 Maplewood Drive, is due for review. This CUP allowed a reduced setback from residential property lines. There are residential properties to the north, south and east of this building. The code requires a CUP for buildings in M1 districts that are closer than 350 feet to residentially -zoned properties. The building was proposed to have varying setback distances from these lot lines at 55 feet (north side), 67 feet (south side) and 122 feet (east side). BACKGROUND December 12, 2005: The city council approved the following for this project: • A rezoning from R1 (single dwelling residential) to M1 (light manufacturing). • A setback variance since the building has less than 50 feet from a residential lot line. • A CUP for reduced setbacks from residential property lines as stated above. • Design plans. August 14, 2006: The city council approved tax - exempt revenue financing for the applicant. DISCUSSION The applicant has completed all work associated with this project. The building and site are very attractive and all council and design review board conditions have been met. Staff sees no reason to review this CUP again unless the applicant proposes a change or there are complaints received. RECOMMENDATION Review the CUP for the Regions Sleep - Health Center at 2688 Maplewood Drive again only if the applicant proposes a change or the city receives any complaints about this use. p:sec4 \Regions Sleep Center CUP Rev 11 07 Attachments 1. Location and Zoning Map 2. Site Plan Attachment 1 r � a 0 0 0 s' W a �� Ei IIIIN ................ ... .. ... .. ... .. ... ... ... . ... ... .. .. .. ..... ... .... .. ... .. ...... . .. .. ... ........ .... .. .... ...... .. ............... . ... ...... ................ . ................... .. ....... Location and Zoning Map Regions Sleep Health Center 2688 Maplewood Drive N a N w vom"W" wpwmowsow JW*W MWdMW4WdWMSUWb& N!►'td:k11+3E;t3lm 4 ! r • i Attachm nt 2 iell CL z E U) rr �t.t''�rtcw w U) Agenda Item 19 MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Maple Leaf Ridge Business Center — Conditional Use Permit Review LOCATION: 2475, 2485 & 2495 Maplewood Drive DATE: November 7, 2007 INTRODUCTION The conditional use permit {CUP} for the Maple Leaf Ridge Business Center is due for its annual review. This development consists of three office condominium buildings. These buildings have all been built and the site work is complete. The condominium units are about 75 percent sold and occupied. This CUP allowed a reduced setback from the residential lot property to the west. The code requires that buildings in M1 (light manufacturing) districts be no closer than 350 feet to any abutting residential property unless a CUP is granted. The westerly building is 250 feet from the abutting residential property. BACKGROUND November 28, 2005: The city council approved the CUP. November 27, 2006: The council reviewed the CUP and moved to review it again in one year. DISCUSSION The project has been completed and is nearly fully occupied. The only remaining issue is the replacement of six dead evergreens. Mick Schultz, representing the developer, is aware of the need to replace these trees and is working on arranging their replacement. As autumn passes, it is becoming less likely that the trees will get replaced this year. If the tree replacement doesn't take place this year, staff is holding escrow to see that it gets done in the spring. Staff recommends that the city council review this CUP in one year to check on the status of tree replacement and overall compliance with the CUP conditions. RECOMMENDATION Review the conditional use permit for the Maple Leaf Ridge Business Center in one year. p:sec9lMaple Leaf Ridge Office Condos CUP Rev 11 07 Attachments 1. LocationlZoning Map 2. Site /Landscaping Plan - - - -- cnDEMONT AVE N w cc IL >- 2 U SEXTANT AVti GERVAIS AVE LAIL Zoning Map Maple Leaf Ridge Business Center 2 m rn m 1 •- •. i MEMORANDUM TO: City Manager FROM: Ken Roberts, Planner SUBJECT: Conditional Use Permit Review PROJECT: St. Paul Regional Water Services (McCarron's Treatment Plant) LOCATION: 1900 Rice Street DATE: November 13, 2007 INTRODUCTION The conditional use permit (CUP) for the St. Paul Regional Water Services (SPRWS) facilities at 1900 Rice Street is due for review. The CUP allowed for the expansion of the facility that includes three new buildings: (1) a two -story 36,000- square -foot office building with 240 parking spaces, (2) a one -story 11,230- square -foot meter shop and warehouse, and (3) a one -story 17,350- square -foot vehicle maintenance and storage building with associated parking and landscaping features. In addition, a plan to build a cold vehicle storage building was included on the plans. (See the maps on pages three — five). BACKGROUND December 15, 1988: The city council approved a CUP for SPRWS to construct a clear -water pond west of Sylvan Street and north of Larpenteur Avenue. June 10, 1996: The city council approved a CUP and design plans for the expansion of the solids dewatering facility. August 11, 1997: The city council approved a CUP and design plans for the construction of two building additions and a new building at the water treatment plant. December 10, 2001: The city council approved a CUP and design plans for the expansion and renovation of the water treatment plant. June 23, 2003: The city council approved a CUP and design plans for the construction of three new buildings on the water services campus. (See the council minutes starting on page six.) On July 12, 2004, the city council reviewed the CUP and agreed to review it again in one year. On July 25, 2005, the city council reviewed the CUP and agreed to review it again in one year. On August 14, 2006, the city council reviewed this CUP and agreed to review it again in one year. On September 10, 2007, the city council considered this CUP review and tabled action on it to allow city staff and the staff of SPRWS to review the status of landscaping on the site. DISCUSSION The St. Paul Regional Water Services three newest buildings and the associated parking lots and driveways are complete. The contractor completed the installation of the required landscaping, including the trout stream and buffer restoration (with native trees and grasses), within the campus. However, the staff of the SPRWS determined that some of the landscaping in and around the visitor and employee parking lot was blocking driver visibility and some of it died. The SPRWS recently replaced the landscaping in those areas with landscape rock. Kau Vang, the project engineer for SPRWS, outlines the status of the site work and their proposal to replace missing landscaping in his letter on page 12. SPRWS expects to construct the approved cold vehicle storage buildings in 2009 or 2010. Because the applicant has not yet finished the project construction and all of the associated site work, the city should review this conditional use permit again in one year. RECOMMENDATION Review the conditional use permit for the St. Paul Regional Water Services campus at 1900 Rice Street again in one year. P :sec 181st Paul water utility cup review — 2007 (2) Attachments: 1. Location Map 2. Property Line /Zoning Map 3. Site Plan 4. June 23, 2003, City Council Minutes 5. November 6, 2007 letter from Kou Vang 2 N Attachment 1 HEE' C t F x� Location Map St. Paul Water Utility 1900 Rice Street I ,; I WR Attachment 2 z t 0 R Y U i I LARF Zoning Map St. Paul Tater Utility 1900 Riee Street At-tachment .4 Attachment 4 MINUTES MAPLEWOOD CITY COUNCIL 7:30 P.M., June 23, 2003 Council Chambers, Municipal Building Meeting No. 03 -13 A. CALL TO ORDER: A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:30 P.M. by Mayor Cardinal. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Robert Cardinal, Mayor Present Kenneth V. Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present H. PUBLIC HEARINGS 3. 8 :55 p.m. St. Paul Regional Water Services — McCarron's Water Treatment Plant a. City Manager Fursman presented the staff report. b. Associate Planner Roberts presented specifics from the report. C. Commissioner Fischer presented the Planning Commission Report. d. Boardmember Olson presented the Design Review Board Report. e. Jim Butler, architect for the project provided further specifics. Councilmember Koppen moved to adopt the following resolution approving a stream setback variance at the St. Paul Water Regional Water Service at the McCarron's Water Treatment Plant: RESOLUTION 03 -06 -117 STREAM SETBACK VARIANCE WHEREAS, David Wagner, of the Saint Paul Regional Water Services, asked the city to approve a stream setback variance from the zoning ordinance. WHEREAS, this variance applies to the water utility property at 1900 Rice Street. The legal description is: 6 City Council 05 -27 -03 SECTION 18, TOWNSHIP 29, RANGE 22 IN THE VILLAGE OF MAPLEWOOD REVISED DESCRIPTION NUMBER 175 A SPECIFIC PART OF SEC 18, TN 29, R 22. (PIN 18- 29 -22 -31 -0042) WHEREAS, Section 36- 196(h) of the wetland protection ordinance requires a 60- foot -wide stream buffer area next to streams. WHEREAS, the applicant is proposing a 40 -foot -wide stream buffer. WHEREAS, the history of this variance is as follows: 1. On June 2, 2003, the planning commission recommended that the city council approve this variance. 2. The city council held a public hearing on June 23, 2003. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing an opportunity to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described variance for the following reasons: Strict enforcement of the code would cause undue hardship because of circumstances unique to the property. The 60- foot -wide stream buffer requirement would make development of this site difficult. 2. The variance would be in keeping with the spirit and intent of the ordinance, since the applicant would greatly improve a portion of the stream buffer over its present state and the proposed development plans will treat storm water from the site with rainwater gardens, bio- retention basins and other best management practices. Approval is subject to the applicant doing the following: Dedicating a 40- foot -wide stream protection buffer easement along the west property line of the site adjacent to the future cold storage building and creating a buffer along the entire length of the stream contained or bordering their property. The buffer shall be 50 feet wide in all possible areas. This easement shall be prepared by a land surveyor, shall describe the boundary of the buffer and shall prohibit any building, mowing, cutting, grading, filling or dumping within the buffer. The applicant shall record this easement before the city issues a building permit. 2. Submitting a revised landscape plan for the restoration of all the stream - protection buffer on the west side of the site, including all the day - lighted parts of Trout Brook This plan shall show extensive use of native plantings and grasses and shall be subject to city staff and watershed district approval. 7 City Council 05 -27 -03 3. Installing city approved signs at the edge of the stream - protection buffer that prohibit any building, mowing, cutting, grading, filling or dumping within the buffer. Seconded by Councilmember Wasiluk Ayes -All Councilmember Koppen moved to adopt the following resolution approving a conditional use permit revision for the addition of four building a new parking lot and associated site plan changes for the St. Paul Regional Water Services McCarron's Water Treatment Plant at 1900 Rice Street North: CONDITIONAL USE PERMIT REVISION RESOLUTION 03 -06 -118 WHEREAS, the Saint Paul Water Utility has requested a revision to their conditional use permit to add four new buildings, parking and landscaping to plant facilities at the St. Paul Water Utility McCarron's Water Treatment Plant. WHEREAS, this permit applies to the property at 1900 Rice Street North. The legal description is: SECTION 18, TOWNSHIP 29, RANGE 22 IN THE VILLAGE OF MAPLEWOOD REVISED DESCRIPTION NUMBER 175 A SPECIFIC PART OF SEC 18, TN 29, R 22. (PIN 18- 29 -22 -31 -0042) WHEREAS, the history of this conditional use permit is as follows: 1. On June 2, 2003, the planning commission recommended that the city council approve this permit. 2. On June 23 2003, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above - described conditional use permit based on the building and site plans. The city approves this permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a 8 City Council 05 -27 -03 nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1_ All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. Seconded by Councilmember Wasiluk Ayes -All Councilmember Koppen moved to adopt the design plans for the St. Paul Regional Water Services McCarron's Water Treatment Plant at 1900 Rice Street North: Approve the plans (date- stamped April 24, 2003) for the proposed office building, meter shop and vehicle maintenance buildings (with the associated parking and landscaping) at the St. Paul Regional Water Services McCarron's Water Treatment Plant at 1900 Rice Street North. This approval does not include the future cold vehicle storage building shown on the plans along the west side of the site. The city bases this approval on findings required by the code. The property owner or contractor shall do the following: 1. Repeat this review in two years if the city has not issued a permit for this project. 2. Provide the following for city staff approval before the city issues a grading or building permit: 9 City Council 05 -27 -03 a. Building material and color samples of the plaster, metal panels, roofs, trim, and garage doors. b. A revised landscape /screening plan that shows the following: (1) The spruce trees proposed for the south and east sides of the parking lot and the property revised from 6 feet in height to 8 feet in height. (2) The planting of more coniferous trees along the south and east sides of the proposed parking lot to help screen the parking lot from the houses to the south and east. (3) Landscaping details for the stream buffer area and for the proposed rainwater gardens. If the basin area will only be seeded, the area must be vegetated with native grasses and forbes. The mix design must be approved by the city before the contractor does the seeding. (4) An in- ground irrigation system (including sprinkler heads) for the areas that would have sod. The city does not require irrigation for areas with native grasses or for the rainwater gardens. c. Detailed grading, drainage, paving, utility and erosion control plan for approval by the Assistant City Engineer. These plans shall meet all the requirements of the Assistant City Engineer. d. A detailed photometric plan for all proposed outdoor lighting showing the location, style, height and design of the proposed light fixtures. All freestanding lights shall not be taller than 25 feet, and the illumination from any outdoor light must not exceed 0.4 -foot candles at all property lines. e. Plans for any trash - dumpster enclosures. The gates for such enclosures shall be 100 percent opaque, and the materials and colors of the enclosure shall be compatible with those of the new buildings. These plans shall be subject to staff approval. f. Proof of recording of a 40- foot -wide stream protection buffer easement along the west property line. This easement shall be prepared by a land surveyor, shall describe the boundary of the buffer and shall prohibit any building, mowing, cutting, filling or dumping within the buffer. The applicant shall record this easement before the city issues a building permit. g. A letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 3. Complete and install all required exterior improvements, including the approved landscaping and any dumpster enclosures before occupying the buildings. 11 City Council 05 -27 -03 4. If any required work is not done, the city may allow temporary occupancy if: The city determines that the work is not essential to the public health, safety or welfare. b. The above - required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Wasiluk Ayes -All 12 City Council 05 -27 -03 BOARD OF WATER COMMISSIONERS R Attachment 5 President: Patrick Harris s Vice President: John Zanmiller Commissioners: Matt Anfang ♦ Gregory Kleindl ♦ Debbie Montgomery ♦ Will Rossbach ♦ Dave Thune November 6, 2007 NOV 132007 Mi. Ken Roberts City of Maplewood 1830 County Road B East Maplewood, Minnesota 55109 Re: Conditional Use Permit Re-view Saint Paul Regional Water Services (SPRWS) Dear Mr. Roberts: In regards to the couple of small bare areas on the north two comers of the main south parking lot at the McCarrons Campus at 1900 Rice Street, SPRWS has researched into low growing native vegetations (grass and forb), and found that there is only a couple of native fortis that will grow 6" or less. Due to this reason and to minimize traffic hazards, SPRWS proposes to cover these two small bare areas with landscaping rocks, and to plant native vegetations in an area near by and equal in size to the two bare areas mentioned above. If this is fine with the City of Maplewood, SPRWS will plant the native vegetations in 2008. If you have any questions or concerns, please call me at 651 Sincerely, Kau Vang Project Engineer KV/jml SAINT PAUL REGIONAL WATER SERVICES Stephen P. Schneider, General Manager 1900 Rice St. Saint Paul MN 55113-6810 + TTY; 651-266-6299 Saint Paul Regional Water Services provides ualt y water set to the following cities. Arden Hills-Falcon Heights•Lauderdale•Little Canada. Maplewo0ivendota-Mendota Heights Paul-West St. Paul 2 AA-ADA-EEO Employer (d* e,�� printed on recycled paper Agenda Item 111 TO: City Manager FROM: Ken Roberts, Planner SUBJECT: Conditional Use Permit Review APPLICANT: St. Paul Business Center East LOCATION: 1983, 1997, 2025 Sloan Place DATE: November 14, 2007 INTRODUCTION The conditional use permit (CUP) for St. Paul Business Center East is due for review. The CUP allowed for an 85,000 - square -foot commercial office and warehouse planned unit development. BACKGROUND June 11, 1984: The city council approved the CUP for the planned unit development. July 8, 1985: The city council approved a one -year time extension of the CUP. August 25, 1986: The city council approved a five -year CUP renewal. August 12, 1991: The city council approved a five -year CUP renewal. Sept 23, 1996: The city council approved a five -year CUP renewal. Nov 13, 2001: The city council approved a one -year CUP renewal. Dec 23, 2002: The city council approved a one -year CUP renewal. December 2003: The city council approved a one -year CUP renewal. February 28, 2005: The city council reviewed this permit and agreed to review again in six months. November 13, 2006: The city council reviewed this permit and agreed to review it again in one year. DISCUSSION On July 10, 1984, the Community Design Review Board (CDRB) approved the building elevations and landscape plan for the St. Paul Business Center East with several conditions (see attached minutes). During the CUP review in 2004, staff noted that the owner needed to address the following three CDRB conditions: 1) There shall not be any roof - mounted air conditioning units. Since the original construction of the development and without city staff's knowledge, the owners had several roof- mounted air conditioning units installed. The property managers have agreed to paint all roof - mounted equipment brown to match the building. 2) A 6 -foot tall and 80 percent opaque screen (combination of 50% fence and 50% evergreens) along McMenemy Street and Skillman Avenue. City staff observed graffiti in at least two locations on the fence during a recent inspection of the site. In response to a city staff request, Mr. Bachmeier, the owner of the site, e- mailed me that he had a crew repaint the whole fence to remove or cover the graffiti. He also noted other issues with vandalism at the business center in the e-mail (See his e-mail on page nine). 3) All required plant materials that die shall be replaced by the owner All landscaping was in place when staff recently inspected the site. On February 17, 2005, city staff spoke to Donald Bachmeier of Bachmeier Corporation, commercial property managers for the St. Paul Business Center East. He told staff that he would have all the required repairs completed as soon as the weather permitted, including painting the two air - conditioning units, repairing the fence, and replacing the trees. The Bachmeier Corporation also agreed to send the community development department written notification after completing the repairs. On February 28, 2005, the council again reviewed the CUP for this site. At that meeting, the council agreed to review the CUP again in six months to ensure compliance with city conditions and that all repairs have been made. Staff made this recommendation based on the assurances of Mr. Bachmeier, the property manager. The owner of the business center also repaved the parking lots and repaired the concrete curbing around the parking lots in 2006. RECOMMENDATION Review the conditional use permit for the St. Paul Business Center East again in one year (November 2008) to ensure continued compliance with all city conditions of approval. P :sec 181st paul business center e 2007 Attachments: 1. Location Map 2. Property Line /Zoning Map 3. Site Plan 4. Community Design Review Board Minutes (July 10, 1984) 5. E -mail dated November 10, 2007 from Don Bachmeier 2 N Attachment 1 F F- 4 J U COUNTY ROAD B it T%k f t t BELLWOOD AVE BELLWOOD AVE Location Map St. Paul Business Center - East 1997 - 2029 Sloan Place /#ftachmont2 amumANxVE , IN amumANxVE , Attachment 3 k I LE u — x a x 1 t t _r 2 a €• ` xa€tee Ey 1n F I . CALL TO ORDER Chairman Axdahl called the meeting to order at 7 p.m, II. ROLL CALL Donald Moe Present Tom Deans Present Dean Hedlund Resigned Bob Peterson Present Tod Rovie Present George Rossbach Present A. June 28, 1984 Board Member Deans moved approval of the minutes of June 28, 1984 Board Member Peterson seconded IV. APPROVAL OF AGENDA Ayes --all Attachment 4 Secretary Ekstrand indicated that gulden' s would like to be added to the agenda for building and site review for reconstruction of the restaurant. Board Member Rossbach moved approval of the agenda as amended. Board Member Deans seconded Ayes--all V. UNFINISHED BUSINESS Last A. St. Paul Business Center Last 1.1 The board asked if the applicant would comply with the conditions outlined by the council. Mr. Bachmeier indicated they would meet them. He explained to the board what type of businesses the tenants would have. They have a clause in their lease which indicates there will be no noise, odor or conduct which will distarb the neighbors. The board asked where the heating and cooling units will be placed. The board the Secretary Ekstrand reviewed the parking plan. Mr. Bachmeier said they would comply with the parking code and the guides established. They will be able to get sufficient parking spaces. Although the plan for landscaping shows fleece flowers on the slope, he would prefer to install sod. Also he indicated that upon request, he will add another three feet to the screening fence adjacent to building #3 The board felt that anything higher than a six foot fence would be too high. Chairman Moe asked if there was anyone else present who wished to comment on the proposal. Mike Roth, 2047 Sloan, one of the property owners who will be most affected by what he can see of the project. He said he is 11 feet above street grade, the 6 foot fence will not screen anything for him. They felt a landscaped screen which is planted close, would look better. Gene Monna, 357 Skillman Avenue, said he was not able to appear at the council meeting and said he does not know what the amendments or changes were made. The board explained that the fence would be a diaginal board fence, 6 feet in height. Mr. Bachmeier indicated he thought of putting ivy on the fence. This would add a dimension of green to the fence. If the people would prefer pines or similar vegetation, he would agree to that. rA Mr. Bachmeier said he would be willing to work with the neighbors and city staff with reference to the landscaping adjacent to the building. 2. A comprehensive sign plan must be submitted to the board for approval. 3. This review does not include approval of this site plan for parking purposes since it is not in compliance. There shall not be any roof-mounted air conditioning units. B. The landscape pldn shall be revised for staff approval to include: 9 a . 7. A six foot tall and eighty percent opaque screen (combination of 50 ce and 50% evergreens) along McMenemy Street and Skillman Avenue b. Four more Norway maple along Sloan Place c. Four more weeping willow around the pond d. Three ­,iore Royal Red maple adjacent to NCR e. Sloped bank south of property line (the north property line to the parking area) shall be sodded not fleece flowers. (Also includes west 8. Sodded and landscaped areas shwan on plan dated 6-27-84 shall be irregated. Board Member Peterson seconded Ayes--all. i, A. HC O Gas Station Lloyd Urban owner of Hoffman Corner Oil was present at the meeting and indicated they propose to move their service station at County Road C and White Bear Avenue to the northwest corner. White Bear Avenue will be widened, therefore the reason for their move. The existing station will be removed. I-J 1. The dock side of building #3 shall have the same exterior treatment as the other three sides of the building. Message Page 1 of 1 Ken Roberts From: Don Bachmeier [don @bachmeiereorp.com] Sent: Saturday, November 10, 2007 10:57 AM To: Ken Roberts Subject: FW: Graffiti Attachments: PICT1264.JPG; SPBCE - Graffiti Removal 1.JPG Donald L. Bachmeier Bachmeier Corporation 425 -475 Etna Street St. Paul, MN 55106 - - - -- Original Message---- - From: Sent: Saturday, November 10, 2007 10:51 AM To: Ken Roberts (Business Fax) Subject: Graffiti Hi Ken! Attachment 5 Attached is evidence of graffiti removal you mentioned in your recent voice mail. It turns out the entire fence was 'tagged" and we had to repaint the whole thing. The labor cost without paint was approximately $600. We have graffiti tagging on average of twice a week. Juvenile vandalism directed at irrigation system and buildings exceed the graffiti costs. We have tenants who have moved out as a result of burglaries. If you could mention this to the city council at the PUD review we would be grateful. I would be happy to attend the meeting if you thought it would be helpful. Anything the city can do, particularly with increased police surveillance would be appreciated. Donald L. Bachmeier Bachmeier Corporation 425 -475 Etna Street St. Paul, MN 55106 11/13/2007 9 Agenda Item 112 TO: Greg Copeland, City Manager FROM: Larry Farr, Chief Building Engineer SUBJECT: Payment of Service — Aqua Logic DATE: November 15, 2007 for November 26, 2007 City Council Meeting INTRODUCTION The Maplewood Community Center Aquatic area has been open since 1994. The pool equipment including pumps and filters are getting near the end of their useful life and staff is scheduling them for replacement as required. Staff has started to replace pool equipment as needed. The pool industry is changing to pumps that are all plastic pumps that have a longer life and are not prone to rust issues. Staff recently replaced the lap pool- circulating pump that failed with the new plastic pump. DISCUSSION Staff has received only one bid for this project from Aqua Logic Inc. they are one of the city's pool equipment suppliers. The initial bid for this project was $4795.16. During the installation, it was determined that the Back -Check valve, which is steel, had failed in the open position and needed replacing. Staff made the determination to replace the valve with the upgraded plastic design valve. This increased the final expense of this project to more than $5,000.00. As such, this expenditure needs council's approval. The final cost with parts and labor came to $5,640.49. Staff made the determination to pay the invoice and submit the invoice for approval at an upcoming council meeting. RECOMMENDATION Staff is requesting city council approval after the fact to pay the invoice for Aqua Logic Inc. for $5,640.49. This was for the replacement of the lap pool pump at the MCC Pool that included additional unforeseen expenses of $845.33. Attachment: 1. Payment Authorization Form with Aqua Logic Quote and Invoice My documents /community center/ aqua logic invoice pump 9 -07 Attachment 1 CITY OF MAPLEWOOD, MINNESOTA - PAYMENT AUTHORIZATION FORM Name of Payee: Aqua Logic Inc. Address of Payee (not needed if attached): X Regular accounts payable processing Special check by: Reason for special check: Explanation of payment: This is for a new pump assembly for the Lap Pool at the MCC. During installation a back check valve was found to be bad and needed to be replaced also. This included redoing the pipes and new flanges all at additional cost. Parts $420.00, Labor 4 hours @ $110.001hr = $440.00 TOTAL :$820.00 extra Code to: Reason for not preparing a requisition: Purchase does not exceed $4,999 per invoice Payment to temporary help company Payment required by contract Emergency need Subscription or membership Other - explain: FUND PROGRAM ACTIVITY OBJECT AMOUNT 602 614 000 4430 5,640.49 602 614 0 4430 $5,640.49 Amount of Check $ 5,640.49 ❑ Check here if you want a copy of th is form after Finance Department approval Fnr arrnuntinn use nniv- Vendor PO # Check # Date Inv. Or Check Fund Program Activity Object Amount 602 614 0 4430 $5,640.49 Entered by: &TINANCETormslPayment Authorization.xts Revised 1112003 I declare under the penalties of law that this claim is just and correct and that no part of it has been paid. Approved b Authorized Purchaser: ignatun: at Appr ed by Finance Department: /lize Signature Date 'ZP a *(077 u %1 INDUSTRIAL BLVD. # WACONIA, MN 55387 VIL7LOgIC PH. (952) 856-7550 inc. fi 13AITo City of Maplewood Attn:'Accts Payable 2 100 White Bear Ave. Maplewood, MN 55109, Invoice Date Invoice 9/11/2007 31170 Maplewood Community Center Attn: Jim Behan 2100 White Bear Ave. Maplewood, MN 55109 P.O. No. Terms Quantity Description Rate Due Date Rep Account # Ship Via Project Net 30 10/11/2007 Chem Aqua Truck Item. Quantity Description Rate - Amount PEN-340034 I EQKIOOO, 208-230/460v, 3ph, 10hp 4,112.50 4,112.50T MISC PART 1 (3) Flanges 6", (1) 6" check valve, (1) 6" Check 395.00 395-00T valve bolts LABOR - SE.- I Installation Leadman 455.00 455.00 LABOR-SE... 1 Installation helper 385.00 385.00 Minnesota Sales Tax 6.50% 292.99 Total $5,640.49 080432/01.97 From -AQUA LOGIC INC T i gic 952 896 8054 501 Iudustr hd Blvd. Waconifa, MN 55M Phone: 952 -856 -7550 F= 952- 855 -7551 Ema#1: dlnndgaren@aquAH wm To. run Behan 07/12/2007 05:00 From: Dan Lundgren #899 P. 001/001 Fay 651 249 -2249 Date: JJ.X Phone: Pages: I RE: PoolPwnP jP M. Supply only (1) 10 HP EQ series Pentair pump ............ .......................$4112.50 Installation is available @ $65.00 per hour and material x-15% ct Agenda Item 1 13 Memorandum To: City Council From: Robert Mittet — Finance and Administration Manager Date: November 21, 2007 Re: RESOLUTION FOR ADOPTING 2008 AMBULANCE RATES There was an error found on the resolution for adopting 2008 ambulance rates from the November 19, 2007 City Council Meeting. The last paragraph stating "BE IT FURTHER RESOLVED, that if more than one person is transported, the ambulance charges will be pro -rated between the people transported." is an error. The correct language is, "BE IT FURTHER RESOLVED, that if more than one person is transported, each patient will be billed separately and at the full rate based on the ALS or BLS rate schedule. The mileage charge will be split equally between the two patients." Adopt the following language; "BE IT FURTHER RESOLVED, that if more than one person is transported, each patient will be billed separately and at the full rate based on the ALS or BLS rate schedule. The mileage charge will be split equally between the two patients." amending the Resolution for Adopting 2008 Ambulance Rates and repealing the language adopted on November 19, 2007. C:\WORD \Miscellaneous \11.21.07 Ambulance Rates Agenda Item J1 TO: Greg Copeland, City Manager FROM: Larry Farr, Chief Building Engineer SUBJECT: Award of Bid — Lighting Retrofit of Public Works and Parks Recreation Buildings DATE: November 16, 2407 for November 26, 2007 City Council Meeting INTRODUCTION The Public Works and Parks and Recreation buildings are the two remaining buildings on the city campus that the city should retrofit their lighting to T -8 style fixtures or other less costly units. Changing the fixtures to new fixtures will make them more energy efficient. BACKGROUND With the need to reduce expenses for the city, staff reviewed many options for getting more efficiency. Lighting is one area that has an impact on all of the buildings. The Maplewood Community Center and City Hall - Police Department buildings currently have energy efficient T -8 lighting fixtures. The Public Works and Parks Recreation Buildings are currently using older lighting technology that is more expensive to operate and maintain. DISCUSSION The Maplewood Community Center and City Hall - Police Department currently have T -8 fluorescent lighting along with other lighting fixtures that cost less to operate. The Public Works and Parks Recreation buildings are using T -12 fluorescent lighting along with other lighting fixtures that cost more to operate. The yearly cost savings to retrofit the lights and some fixtures in the Public Works and Parks Recreation buildings should have a payback of 3.5 to 5.73 years. The total energy savings per year will be about $6,711. City staff will apply any available rebates to the final invoice. We have received proposals from the following Electrical Contractors for the proposed work. 1. Muska Electric $33,319 2. Starlight Electric Co. LLP. $37,949 RECOMMENDATIONS 1. Staff is recommending that the city award the contract to bidder #1, Muska Electric, for installation and retrofitting of fixtures for this project, as Muska Electric is the low bidder with a bid proposal of $33,319. Attachment: 1. Quote from Muska Electric 2. Quote from Starlight Electric Co. LLP. My documents /public works/ lighting retrofit Pw -PARK 11 -2007A Oct -16 -2007 02:41 PM Muska Electric 6516360916 Attachment 1 MUSKA ELECTRIC COMPANY 1985 OAKOREST AVENUE ROSEVILLE, MINNESOTA 55113 (651) 636 -5820 - FAX NO. (651) 636 -0916 FAX COVER SHEET TO: COMPANY: City of Maplewood DATE: October 16, 2007 FROM: COMPANY: Muska Electric Company ATTN: Larry Farr ATTN: Jan Sathre FAX NO: 651- 249 -2319 FAX NO: (651) 636 -0996 PHONE NO: 651 -755 -3098 PHONE NO: (651)639 -5126 RE: Lighting Retrofit NUMBER OF PAGES INCLUDING COVER SHEET: 121 MESSAGE: Larry, The following is our estimate to retrofit the lighting in the Public Works building. * All fixtures going from T12 style to Super T8 style. Includes: 2 —2'x 4' 4 -lamp fixtures 55 — 2' x 4' 3 -lamp fixtures 31 -- 2'x 4'2-lamp fixtures 93 — 8' strips with 4- 4' lamps 29 -- 4' strips with 2 -lamp 5 — 4' strips with 1 -lamp - Replacing (5) Incandescent exit lights with LED exits. - Replacing (6) Incandescent exit/emergency lights with LED combo units. - Eliminating (17) 175 watt Mercury Vapor can lights and installing 2'x 2' lay -in fixtures. - Retrofit (2) 175 watt Mercury Vapor car lights to a screw -in compact fluorescent. 1/2 BASE SID: $ 13,295.00 Oct-16 -2007 02:41 PM Muska Electric 6516360916 Page -2 October 16, 2007 RE: Lighting Retrofit ALTERNATE #1: Replace the existing (45) HID fixtures in the garage with (45) 8 foot 4 -lamp Super T8 fixtures. ADD TO BASE BID: $ 8,330.00 ALTERNATE #2: To install (25) 2' x 4' Parabolic lights with a 5K lamp for the Plan Review Area (in place of the retrofit). ADD TO BASE BID: $ 2,900.00 ALTERNATE #3: To add (8) 8 foot 4-lamp Super T8 strip factures in the repair Garage and relocate (24) 8' lights from the ceiling to the walls. (Retrofit in Base bid) ADD TO BASE BID: $ 6,760.00 Sincerely, MUSKA EI,E TRI MPANY Jon Sathre Project Manager 3� 2 c,s . Ce p 8' 0 , 60 --2 J ° j C90. C � 7th ov 3 1 9,00 2/2 Attachment 2 Lighting Proposal For Larry Farr City of Maplewood Prepared by:` { - I d a Q Mike Holder c) 1 - 7'3. 00 Starlites Electric Co., LLP 9 - 7 9c, , o a 5111 Colonial Drive — 3 C7 0 Golden Valley, MN 55416 1 Ov 612 -227 -3906 Fax 612- 825 -90 + 12 (�" riieri it�iu r (G y��i�ttt3.ct��n -Q- �-3 7 9 9 9 ` a p 3/23/2006 City of Maplewood Public Works /repair shop We will supply materials and installation for conversion of your existing lighting systems. All equipment meets necessary requirements to qualify for the lighting rebates. Disposal costs may he added to the finance cost if requested. Total proposal amount $8,405.65 Estimated rebate $1,974.001 Proposal amount less rebate $6,431.65 Current Annual lighting cost F $3,442.$61 New Annual lighting cost $1,607.20 Annual lighting cost avoidance $1,$35.66 Current wattage F 15,$54 New wattage I� 7. Wattage saved 7,974 Current KWH 47 Proposed KWH 1 235, KWH saved Return on investment 28.54 Simple payback in years 3.54 (interest not included) Utility representative Telephone number STARLITES ELECTRIC CO., LLP 5111 Colonial Drive Golden Valley, MN 55416 612-227-3906 Fax 612-825-9012 mehhoider(cct yahoc.com City of Maplewood Public Works Building 1902 County Road B Maplewood, MN 55109 1) Requests for additional or substitutes of specified equipment shall be in writing and be subject to any applicable price increases. 2) Work will be performed by union labor with access to areas between the hours of 7:00 AM and 3:00 PM Monday through Friday. Permits are included in the proposal. 3) Ballast and lamp recycling is included unless other arrangements are made. TOTAL PROPOSAL: ESTIMATED REBATE: NET INVESTMENT: $8,405.65 $1,974.00 $6,431.65 Special Terms and Conditions Proposal price good for 90 days. X Customer Approval Date PublicWorks /Offices We will supply materials and installation for conversion of your existing lighting systems. All equipment meets necessary requirements to qualify for the lighting rebates. Disposal costs may be added to the finance cost if requested. Total proposal amount $8,255.34 Estimated rebate $1,557.00 Proposal amount less rebate $6,698.34 Current Annual lighting cost $3,350.36 New Annual lighting cost $1,565.47 Annual lighting cost avoidance $1,784.$9 Current wattage 14,517 New wattage 1 7,828 Wattage saved 6,689 Current KWH , Proposed KWH T11 KWH saved 77 Return on investment 26.65% Simple payback in years 1 3.75 (interest not included) Utility representative Telephone number STARLITES ELECTRIC CO., LLP 5111 Colonial Drive Golden Valley, MN 55416 612- 227 -3906 Fax 612- 825 -9012 rmehholder(7a,yahoo.com City of Maplewood Public Works Building 1902 County Road B Maplewood, MN 55109 1) Requests for additional or substitutes of specified equipment shall i be in writing and be subject to any applicable price increases. 2) Work will be performed by union labor with access to areas between the hours of 7.00 AM and 3:00 PM Monday through Friday. Permits are included in the proposal. 3) Ballast and lamp recycling is included unless other arrangements are made. TOTAL PROPOSAL: $8,255.34 ESTIMATED REBATE: $1,557.00 NET INVESTMENT: $6,698.34 Special Terms and Conditions Proposal price good, for 90 days. x Customer Approval Date '-IX 3zd? City of Maplewood Public Works /Garage We will supply materials and installation for conversion of your existing lighting systems. All equipment meets necessary requirements to qualify for the lighting rebates. Disposal costs may be added to the finance cost if requested. Total proposal amount $9,173.22 Estimated rebate $2,115.00 Proposal amount less rebate $7,058.22 Current Annual lighting cost $2,745.27 New Annual lighting cost $995.74 Annual lighting cost avoidance $1,749.53 Current wattage 13,865 New wattage 5 029 Wattage saved 8,836 Current KWH , Proposed K VH , KWH saved , Return on investment 24.79% Simple payback in years 4.03 (interest not included) Utility representative Telephone number City of Maplewood Public Works /Garage We will supply materials and installation for conversion of your existing lighting systems. All equipment meets necessary requirements to qualify for the lighting rebates. Disposal costs may be added to the finance cost if requested. Total proposal amount $9,798.91 Estimated rebate $2,115.00 Proposal amount less rebate $7,683.91 Current Annual lighting cost $2,745.27 New Annual lighting cost $1,405.21 Annual lighting cost avoidance $1,340.46 Current wattage 13,865 New wattage 1 7,097 Wattage saved 6,76$ Current KWH , Proposed KWH I 19, ) Tf KWH saved igX Return on investment 17.44 ° l0 Simple payback in years 5.73 (interest not included) Utility representative Telephone number STARLITES ELECTRIC CO., LLP 5111 Colonial Drive Golden Valley, MN 55416 612- 227 -3906 Fax 612- 825 -9012 iTltthho( der rvahoc.co i� City of Maplewood Public Works Building 1902 County Road B Maplewood, MN 55109 1) Requests for additional or substitutes of specified equipment shall be in writing and be subject to any applicable price increases. 2) Work will be performed by union labor with access to areas between the fours of 7:00 AM and 3:00 PM Monday through Friday. Permits are included in the proposal. 3) Ballast and lamp recycling is included unless other arrangements are made. TOTAL PROPOSAL: $9,798.91 ESTIMATED REBATE: $2,115.00 NET INVESTMENT: $7,683.91 Special Terms and Conditions Proposal price good for 90 days. x Customer Approval Date Agenda Item J2 TO: Greg Copeland, City Manager FROM: Larry Farr, Chief Building Engineer SUBJECT: Award of Bid — Build -out and Remodeling of the Former Dispatch Center in Police Department DATE: November 15, 2007 for November 26, 2007 City Council Meeting INTRODUCTION With the reassigning of the Police Dispatchers from Maplewood to the new Ramsey County Dispatch Center, there is an opportunity to redesign the former dispatch center and other rooms in the Police Department. The Public Safety dispatchers moved to Ramsey County in July. This change has allowed staff to look at ideas on how to reorganize the spaces in the Police Department. City staff decided to move the Police report room to the former dispatch room, the squad meeting room to the report room and convert the squad room to an equipment locker room for the Police Officer's gear. DISCUSSION Staff has received only one bid for this project. The bid was from A &K Equipment for $19,820.98 for lockers and their installation. These lockers will allow the Police Officers to stow their bags and electronic gear in one secure location. This will relieve the overcrowding in the main locker room area. The lockers are open mesh design, allowing the lockers to breathe and be able to see what is in each locker. There will be electrical outlets in each locker to charge equipment. Muska Electric's bid for the required electrical work for the lockers is $16,175. (See attached bid sheets) RECOMMENDATION Staff is requesting City Council approval of the bid awards to spend $35,995.98 approved in the 2007 budget for the lockers and installation, electrical work, improvements. This is for reorganizing and remodeling several areas in the Police Department. 1. Approve bid to A &K Equipment for $19,820.98. 2. Approve bid to Muska Electric for $16,175. Attachment: 1. Quote from A &K Material Handling Systems for lockers 2. Quote from Muska Electric for Electrical My documents /city hall/build-out of police dispatch 2007A Attachment 1 SPECIFICATIONS All -steel Stor -More Bulk Storage Lockers provide sturdy, secure storage for tenants and businesses. MIG- welded and prepunched for ease of instaliation. Units bolt to the floor and all hardware is included. Panels 13 -gauge steel mesh with V/, Inner Door Frames 12 -gauge steel 1'/- ] 'angle. Outer Door Frames 14 -gauge steel 1'J-° x 1 "channel, Side panel frames 14 -gauge 1' /, "x 1'A,"angle steel with horizontal reinforcement. Doors Are prehung with transom. Height of door section is 90" Single Tier door section has three 2 "x 2" steel pin butt hinges. Each Double Tier and Triple Tier door has two 2 "x 2" steel pin butt hinges. Single Tier Units Have Drop- N -Lock " two point contact with concealed drop -rod. Double and Triple Tier Units Include 22 -gauge galvanized sheet metal shelves, one padlock hasp and two door stops per door. Double Tier features one shelf, Triple Tier features two shelves. Finish One dipped shop coat grey enamel (colors available), except galvanized components. Options Top panel V/_,'13-gauge expanded metal with clips and 1'i." x l Yn' 14 -gauge slotted angle. Back panel sheet metal or 13 -gauge expanded metal. Bottom panel galvanized 22 -gauge sheet metal. Powder coating finish. Warranty 5 -year. ��! /.f FOLEPInG GuaRD& 00RF'1) 9A ?1 0N 5855 West 73rd Street Bedford Park, Illinois 60638 Toil -free: 1-800-b22-2214 Fax: 312-629-3278 e -mail: sales foldingguard cam wrwrw.foldingguard.com QUOTATION # 1012254 �z"'�nneffi Systems A &K Equipment Company, Inc. 8570 Monticello Lane North Made Grove, MN 55369 USA www.akequipment.com e Toll-Free 800-722-5908 * Main 763 -493 -5015 • FAX 763 - 493 -5014 * salesoakequipment.com Quote Date: 6/$/2(}07 Account #: 50104875 Alain Phone; (65I) 249 -2400 Direct Line: Fax: Shipping Point: lChicago, IL Shipping Terms; jPrepaid & Add i Delivery: 13 Weeks Terms: INTT 20 Proposal For: New Locker Room QTY PART NO, DESCRIPTION PRICE/UNIT AMOUNT 5 ST -ZZZ 18 "W x 28 "D x 84" H Expanded Metal Bulk Storage Locker $325.50 $1,627.50 Double Tier, Starter w/ 18 "W x 28" Deep Shelf and Power Strip 21 AD -ZZZ 18 "W x 28 "D x 84" H Expanded Metal Bulk Storage Locker 5269,25 55,654.25 Double Tier, Add -on w/ 18 "W x 28" Deep Shelf and Power Strip 78 LKRSHLFZZZ 18 "W x 28" Shelf bottoms and top shelves 18" from top $57.00 $4,446.00 26 LKRTOPZZZ 18 "W x 28 "D Expanded Locker Top $41.25 $1,072.50 52 LKRSPCL 4- Outlet Power Strip $77.25 $4,017.00 1 Iffistallation of the above lockers - Electrical wiring by others $1,794.0 $I,794A0 Thank you! Pete You may sign & fax back as confirmation of your order. Your purchase order number: A signed quote will be accepted as an order providing account is open and credit is approved. Special terms may apply. Credit Card Credit Card Number. Exp_t Information. Cardholder Name: Accepted By: ,Date: Product Subtotal: t $18,611.25 Tax: $1,209.73 TOTAL: $19,824.98 All Prices Quoted Are Valid For Seven (7) Days. Licenses, Permits & Building Code Compliance Are The Responsibility Of The Customer. Salesperson : Brandon, Pete Quoted By: Brandon, Pete -6 2- YLa7/0r Nov -24 -2447 47:59 PM Muska Electric 6516360916 MUSKA ELECTRIC COMPANY 1985 OAKCREST AVENUE ROSEVILLE, MINNESOTA 55113 (651) 636 -5820 - FAX NO. (651) 636 -0916 FAX OVER SHEET DATE: November 21, 2007 2/2 Attachment 2 TO: FROM: COMPANY: City of Maplewood COMPANY: Muska Electric Company ATTN: Larry Farr ATTN: Jon Sathre FAX NO: 651- 249 -2319 FAX NO: (651) 636 -0916 PHONE NO: 651- 755 -3098 PHONE NO: (651) 639 -5126 RE: Police Lockers NUMBER OF PAGES INCLUDING COVER SHEET: 11 1 A MESSAGE: Larry, The following is our estimate to install (2) duplex receptacles in each of the 52 lockers (plug -mold comes in 3 foot sections and will not fit into the lockers). Includes: - Permit - Up to (15) lockers per circuit. Estimated Cost. $ 16,175.00 If you have any questions please feel free to call us. Sincerely, MUSKA,El2 -, ERbT COMPANY i; .!t on Sathre Project Manager Agenda Item J3 TO: Greg Copeland, City Manager FROM: Larry Farr, Chief Building Engineer Karen Guilfoile, Citizens Services Manager SUBJECT: Award of Bids for Exercise Area Expansion Project DATE: November 15, 2007 for November 26, 2007 City Council Meeting INTRODUCTION With the continued growth of the Maplewood Community Center (MCC), the staff has determined a need to add more workout area for weight training equipment and a Children's Gym area for members to use. BACKGROUND The MCC third floor exercise area consists of Cardio, Weight Training and miscellaneous equipment along with a walking track. The use of this area has continued to increase since the city opened the facility in 1994. There was an expansion completed in 2000 that allowed for more equipment and additional workout area. There has never been an area designated for a Children's Gym area in the MCC where equipment could be left set up and utilized more. At the October 8, 2007 City Council Meeting, council approved the re- designation of $52,400 of prior approved funds to start planning and construction of the walls and doors in the south Basketball Court area. This space will add more workout area for weight training equipment and a Children's Gym area for members to use. DISCUSSION With the Council's approval to move forward with the Weight Training and Children's Gym area project, there is the need for funds to cover items 1 -3 as listed below. There are funds approved by Council for other projects at the MCC that the city may delay and then re- designate those funds to this project or use remaining funds from projects that have been completed at a lower cost. As part of the project, the city will need to allocate money for carpeting, wall mirrors, and electrical and unforeseen miscellaneous items. Staff has received the following quotes: 1. There is only one bid for carpeting. City staff got this bid from St. Paul Linoleum and Carpeting Company, (they provided all of the current carpeting at the MCC). St. Paul Linoleum and Carpeting Company were able to locate enough discontinued carpet to do the new areas at a greatly reduced price of $20,714. The carpet for the upper level exercise area was previously approved and budgeted for at $9,000; the quote is for $8,975. The total project cost for carpeting is $29,689. 2. There is only one bid for the wall mirrors. City staff got this bid from Brin Northwestern Glass (they are the approved bidder for the exterior door replacement). Their bid for this project is $4,739.25. 3. City Staff received only one bid for electrical work for this project from Muska Electric. Their bid for exit devices and electrical devices is $9,200. RECOMMENDATIONS A. Staff is requesting city council approval to re- designate and spend MCC project funds for $32,753.25 to cover items 1 -3 listed above for the weight training and Children's Gym project at the MCC. B. Staff is requesting the approval to use any remaining funds from this project for other MCC projects per the project list available for City Council review. Attachments: 1. St. Paul Linoleum and Carpet Company 2. Brin Northwestern Glass Company 3. Muska Electric My documents /community center/ mcc exercise area expansion PAUL LINOLEUM AND CARPET COMPANY �f��s -r•• , `C� o Tar- Larry Farr Fes. coe City of Maplewood Gretchen Hesli Attachment 1 2956 Center Court Eagan, MN 55121 -1257 Tel (651) 686 -7770 Fax(651)686 -6660 Phone (651) 686 -7770 ext. 11 Pages: One Enm'k gretchen@stpaullinocpt.com Re: Carpeting Projects Date: November 5, 2007 Larry: We propose to fumish and install the following: New Weight Training Room Lees MBH "Deep Orchid" 2'x 2' carpet the $ 8,419.00 (includes vinyl base on interior walls and transitions to hardwood flooring) Children's Gym Lees Buildingworks "Midsummer's Night" 2'x 2' carpet file $ 3,556.00 (includes vinyl base on interior walls and transitions to hardwood flooring) Add vinyl base on outside walls $ 494.00 TOTAL $12,469.00 Add $4, 000.00 for 318" rubber flooring installed in an area 32' 10' at rear of Weight Training Room. Upper Level Cardio Area Lees Notion "Cranberry" 2'x 2' carpet tile $ 8,975.00 (includes demo and disposal of existing carpeting, new vinyl base and nosings on risers) Add $2,9 80. 00 for 3/8" rubber flooring installed in `walk -ways' through Personal Training Area as we discussed Included: Minor floor prep. Day shift labor_ Excluded: Moving of furnishings and equipment. Please sign and fax this proposal back to my attention as authorization to proceed. Thank you for this opportunity to be of service. if you have any questions or need further in do , se contact me. /y,07 ' Sincerely, Accepted date: �� Gretchen Hesli By: Project Manager Contractors and Designers of Interior Floor Finish Systems Equal Opportunity Employer 11/12/2007 MON 16:33 FAX 6125299394 BRIN NORTMSTERN GLASS 1?1001 a 1 � r WESTE Brut Northwestern Glass Company 2300 North Second Street Minneapolis, MN, 55411 Tel.: 612- 529 -9571 Fax.: 612 -529 -9570 Sold to: 1740 City of Maplewood 1830 East Cty Rd. B Maplewood, MN 55109 Tel: 651 - 779 -3548 One Quantity No. Ordered Description Unit of Unit Measure Cost: Net 1 12 114" Clear Mirror Stock Sheet Sgff $0.00 $0.00 PG Side(s) *11213!4` Straight line. 240. 48" x 72" 2 5 114" Clear Mirror Sqft $0.00 $0.00 PC Side(s) `1121314' Straight line, 216. 48" x 60" 3 20 SC - 500 Top J - Moulding Silver SIL Ea $0.00 $0.00 0" X 144° 4 10 Extra Build Mastic 10.14Z(Tubes) Ea $0.00 $0.00 5 1 Truck Charge Ea $0,00 $0.00 6 1 Glazing Labor Ea $0.00 $0.00 7 1 Quote Ea $4450.0 $4450.00 Supply and install clew mirror wl chrome J moulding all sides 8 openings 96 x 72 split 48, 1 opening 240 x 60, split in 5 - 48" panels. Accepted For Contract Date : Quote Valid for 60 days Attachment 2 Quoin Qu #: 503944 Date: 12 -Nov -2007 Sales Contact: Ray Kell Terms: Net 30 Business type: Service Ship To: Maplewood Community Center 2100 White Bear Ave Maplewood, MN Tel: 651 -249 -2342 Gusternar B 'nNorthWe em Glass Co. ator Sub Total S "sn.no T44 _)L - 2 5 " 9, 7 �9 * Quote based on information provided. Any variation, prfee will be adjusted accordingly. Total Quote S q7 Nov -20 -2007 07:58 PM Muska Electric 6516360916 Attachment 3 MUSKA ELECTRIC COMPANY 9985 OAKCREST AVENUE ROSEVILLE, MINNESOTA 55913 (651) 636 -5829 - FAX NO. (661) 636 -0946 FAX COVER SHEET DATE: November 21, 2007 TO: FROM: COMPANY: City of Maplewood COMPANY: Muska Electric Company ATTN: Larry Farr ATTN: Jon Sathre FAX NO: 651- 249 -2319 FAX NO: (651) 636 -0916 PHONE NO: 651 -755 -3098 PHONE NO: (651) 639 -5126 RE: Gym Remodel NUMBER OF PAGES INCLUDING COVER SHEET: j 11 MESSAGE: Larry, The following is our estimate for the new Children's Gym and the Weight Training area. Includes: - (8) new exittemergency lights - (12) receptacles - Permit Not Included: - Lighting Estimated Cast: 9,200.00 If you have an quesIi ns please feel free to call us. inrpraitF ;! f 112 ion Sat re Project Manager Agenda Item K1 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer SUBJECT: Trunk Highway 5 — 120 MnDOT Property Usage Study, City Project 03 -20, Report on Marshlands Proposal DATE: November 19, 2007 INTRODUCTION On August 14, 2006, a report on the task force groups working on the various proposals for the use of the MnDOT property at TH 5 and TH 120 (Century Ave) was presented to the City Council as an informational item. On August 28, 2006, the City Council directed the sending of a letter to School District 622 indicating that the City of Maplewood, similar to the City of Oakdale, does not support the relocation of their bus garage into Maplewood. On October 23, 2006, the Task Force groups reported on the conclusions of their work and the City Council directed that all work be consolidated into one proposal and to proceed with analysis of the single Marshlands Proposal. This is a report on the past year's progress. Background The excess right of way on the western side of TH 120, at the intersection with TH 5, has been under discussion for seven years regarding the possibility of relocating the ISD #622 bus maintenance facility from downtown North St. Paul to this site. An environmental group, including representatives from Hill — Murray Schools expressed interest/concern with site proposals. In July 2005 each of these groups made a presentation to the City Council on their proposal. On January 23, 2006, the City Council heard a presentation from ISD #622 on the bus garage proposal. On March, 13, 2006 a public hearing was held to receive local input on the Marshland Environmental Concept Plans. The Council directed that a Task Force of representatives from all the interest groups convene to identify issues and alternatives. The Task Force was charged with reporting to the Council with information by October 2006. The proposals from that Task Force proposed a combined usage of the site for an environmental redevelopment combined with some active park uses. Marshlands Coalition Task Force: Joe Peschges, Hill- Murray, led the meetings of the group during the past year investigating the Marshlands proposals. The group has worked to define the need for fields. A rough cost estimate to develop the area is around $3.0 - $4.5 million. No final funding scenario has been developed. Once funding needs and field issues are resolved a governance model will be prepared along with maintenance ideas. It was noted that there is good support for the Environmental Education Park. Attached are maps of 3 possible scenarios for the use of the property. DISCUSSION This proposal continues to move forward and gain support from various groups who are interested in the athletic fields and environmental features provided by the site plan. The estimated cost of $3.0 - $4.5 million is obviously the stumbling point for the proposal. Maplewood's position is that we have limited financial ability to provide additional park facilities; however we have an interest in the wetland creation and enhancement to help meet Non - degradation Goals. Mr. Peschges has been successful in securing interest from 3M in development of the environmental features of the plan. Area youth sport groups and the Hill- Agenda Item K1 Murray Athletic groups are possibly able to finance the athletic portion of the plan in pieces over the next 3- 10 years. This Task Force needs an additional 12 to 18 months to develop financial support and commitments for this proposal. Wetland Creation The wetlands issues for this site are significant and complex. The Army Corps of Engineers will have jurisdiction along with provisions of the Wetland Conservation Act. The site is very appropriate for wetland mitigation. Final determinations on the wetland values and boundaries are dependent upon final site plans submitted for the property. Further analysis is best done in combination with other proposals and potentially could be supportive of the Marshlands Proposal. Next Steps to Proceed At this point, the site's operation by MnDOT continues to be a concern for area residents and environmental concerns. If the City through the Task Force takes no action, the site will likely continue to be used by MnDOT for maintenance operations for many years. They have indicated as much. The Marshlands proposal provides for the potential of numerous parties to raise funds for a variety of uses on the site with environmental components at the forefront. This appears to be the most realistic and best solution for this property. An initial authorization of $30,000 from the Environmental Utility Fund's 2007 operating budget has allowed the Director of Public Works to continue work on the process and have some expertise available to participate in developing solutions. About $12,000 of the $30,000 has been used for SEH to prepare some of the project options. Further development of these plans is recommended. RECOMMENDATION It is recommended that the City Council indicate support for the work by the Task Force on the Marshlands Proposal for the MnDOT property at TH 5 and TH 120. It is also recommended that the City's Director of Public Works and Environmental Manager be directed to continue to explore this option, including review with the Environment and Nature Resources and Parks Commissions. A further update on progress shall be made prior to the end of 2008. Attachments: 1. 3 Options for Marshlands by SEH 2. Preliminary Cost Estimate ® Proposed Trails Wetland Mitigation/Enhancement 0 100 200 J� MnDOT Short -Term Use Restored Wetland Buffer Feet 1 Mn/DOT Parcel = Wetland Boundaries Preserved/Enhance Oak Hillside Water Quality BMPs BMP =Best Management Practice Rainwater Gardens FILE NO. MARSHLANDS SITE Alternative M1 R AMAPLE0602.01 Figure MAPLEWOOD, MINNESOTA Mixed Use Fields DATE: a SEHwith MnDOT Use 1011112007 Wetland Mitigation/ Enhancement Environmental Education Features: -Rain Water Gardens -Restored Wetland Buffer -Enhanced Oak Woodland -Trail Connection to Adjacent Parks and Open Space -Wetland Enhancements -Porous Pavement Lot Trail Connection To South Proposed Trails Wetland Mitigation/Enhancement 0 100 200 Mn/DOT Parcel Restored Wetland Buffer ---I Feet Preserved/Enhance Oak Hillside Wetland Boundaries Rainwater Gardens FILE NO.. 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LL U) o N a E o o n > > U L LL N O .� r U) .�� x N. @� E O 2c- O N 2 a 2: 0 v n n M 'O M@ o F a . a m� m� as m C �C= a� - N 3 F O@ J o C 07 m> C O E N 0 a) al 0 3 — C O .O E @@ N 0 a) 0 — 33� � a) c O@> vo a c c c O 13 Y O t <( D @ n o . 2 o . 2 � m N c os�a C@ N O @@ m@ �i O O . O m U O U C O 1 C N O U p C ,m p @ @E �T( a ,. O �. O y C 0) () I m J O C@ >0 U � a) d -..'i { @ .2 E .N @ @ a) Q) ME U N p N '0 '0 N X O O N N U)U)I� c0 .' W W p U>wW a�co 00 " __' `.+ _ O O F aCnU If EER 7j N cn ILJ Agenda Item K2 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer SUBJECT: Legacy Village Tot Lot, Approval to Purchase Equipment DATE: November 21, 2007 INTRODUCTION Approval to purchase playground equipment for the Legacy Village tot lot with funding from the Legacy Village Park Development Fund 433 was approved by the Council on October 22,2007. There are still Council concerns with this purchase. The installation has been halted for further Council discussion. Direction to proceed from the Council is requested. Background Hartford Development dedicated an out lot in Legacy Village to the City of Maplewood at no cost for a tot lot, trail construction and storm ponding purposes. As part of the developer's agreement previously approved by council, it was agreed that the City of Maplewood would have playground equipment installed. On October 22 the City Council approved a quote from Earl F. Andersen, Inc. in the amount of $24,814 for the equipment and for installation. The site preparation and grading of the site is complete and the equipment has been received and is awaiting installation. Concerns were expressed by the Mayor to the City Manager and copied to the City Council: The Mayor sent me an email over the weekend that she is going to make a motion to reconsider the $35,000 purchase of the tot lot equipment for Legacy Village. Please place a hold on the order of the equipment for the time being, until this matter returns to the City Council. • Failure to seek any matching funds in the form of grants given the proximity to affordable housing. • Installation in the Winter. • Lack of a neighborhood survey being completed prior to recommending this option. • No input from the Parks and Recreation Commission. • Failure to present the Mall and other businesses with an opportunity to participate in financing the tot lot improvements. • The proposed equipment lacks the ability to resist damage or vandalism. • Lack of a lighting and security evaluation and plan for the site. • Do "tots" really use this type of equipment specifically proposed for this site. Discussion The tot lot and park features were reviewed and approved as part of the Legacy Village proposal and Development Agreement. Staff did not pursue grants or review as we are implementing a feature of the original plan. Funding is required to be from the developer funds, so grants would be difficult. Future improvements, like lighting, benches and trails will be evaluated in 2008. The equipment is standard park equipment designed to withstand typical usage and reduced impact from vandalism. The equipment is stored within the Public Works yard. Returning the equipment would require a $4,000 restocking charge. RECOMMENDATION It is recommended that city council direct the staff to proceed with the installation of the playground equipment and benches for the Legacy Village Tot Lot, with funding from the Legacy Village Park Development Fund 433. Agenda Item K2 Agenda Item K3 Memorandum To: Greg Copeland, City Manager From: Bob Mittet, Finance and Administration Manager Date: November 21, 2007 Re: Maplewood Fire Fighters Relief Association On October 15, 2007, the City Council discussed, in workshop, the request from the Maplewood Fire Fighters Relief Association to make the following bylaw changes. Staff is requesting guidance from the Council on these issues. Increase the benefit level from $4,500 to $5,500. This is the benefit each member earns for a qualifying year of service. At 20 years, the fire fighter would qualify for a one time cash benefit of $110,000 instead of $90,000. • Increase the City's commitment to fund the plan from $1,400 to $1,500 per fire fighter. With approximately 85 qualifying fire fighters, this would mean an annual contribution from the city of $127,500 rather than $119,000. Currently, the funding level is sufficient to provide for the $5,500 benefit level from funds currently on hand within the Association, subject to market value declines. The budget currently calls for funding at the $1,4001fire fighter level. Increasing the funding level to $1,500 would increase the budget by approximately $8,500 for 2008. Staff requests Council direction in order to prepare the 2008 Budget. Agenda Item L 1 MEMORANDUM TO: Greg Copeland, City Manager FROM: Karen Guilfoile, Citizen Services Manager DATE: November 15, 2007 SUBJECT: Manager Intoxicating Liquor License Introduction Guy Ficek has submitted an application for an on -sale intoxicating liquor license to be used at 2925 White Bear Avenue, the location known as Red Lobster 4283. Background Mr. Ficek was born and raised in Dickenson, North Dakota where he graduated from high school in 1980. He then attended and graduated from Bismarck State University in Bismarck, North Dakota in 1982. Mr. Ficek worked for Dakota Family Restaurants in the Dakotas for five years. He then went on to North Dakota State University where he graduated in 1991. He went to work for Bishop's Cafeterias in the Twin Cities and Sioux Falls, South Dakota. Since 1991 he has been the manager at the Red Lobster restaurants in Golden Valley, Maplewood, Roseville, Blaine and West St. Paul in Minnesota and at the Red Lobster restaurant in Bismarck, North Dakota. As required by City ordinances, the necessary background investigation was completed by the Police Department on Mr. Ficek. In the course of this investigation, state criminal history files were checked along with contacts and warrants in the cities of West St. Paul, Roseville, Fridley, Blaine, Coon Rapids, St. Paul, Golden Valley, Maplewood, Bismarck, North Dakota, Fargo, North Dakota, Sioux Falls, North Dakota and the counties of Anoka, Hennepin, Ramsey, Dakota, Burleigh County, North Dakota, Cass County, North Dakota, and Minnehaha County, South Dakota. Mr. Ficek has met with Chief Thomalla personally to discuss measures to eliminate the sale of alcohol to underage persons, general security and retail crime related issues. Consideration It is recommended that the City Council approve the on -sale liquor license for Mr. Ficek. Agenda Item L2 MEMORANDUM TO: Greg Copeland, City Manager FROM: Karen Guilfoile, Citizen Services Manager DATE: November 15, 2047 SUBJECT: Owner /Manager Off -Sale Intoxicating Liquor License Introduction Louis Dachis has submitted an application for an off -sale intoxicating liquor license to be used at Merwin Liquors (formerly known as Laber's Liquors), 1704 -D Rice Street. Mr. Dachis is also the new owner. Back rg ound Mr. Dachis grew up in the Minnetonka area. He currently resides in Minneapolis and has lived at the same address since 2003. Mr. Dachis attended college at the California Institute of Arts in Valencia, majoring in film from 1989 -1992. He lived in California in Sherman Oaks and Valencia, working as an independent contractor in the film business, until he moved back to Minnesota in 1994. In 1999, Mr. Dachis went into business with his father, opening up Game Financial Corporation. Since then he has opened many different businesses and sold them. In 2004, he became a partial owner in Merwin Liquors in Minneapolis. As required by City ordinances, the necessary background investigation was completed by the Police Department on Mr. Dachis. In the course of this investigation, state criminal history files were checked along with contacts and warrants in the cities of Minneapolis, Minnetonka and Maplewood and the counties of Hennepin, and Los Angeles County, California. Los Angeles County never responded with record information on Mr. Dachis. Mr. Dachis has met with Chief Thomalla personally to discuss measures to eliminate the sale of alcohol to underage persons, general security and retail crime related issues. Consideration It is recommended that the City Council approve the off -sale liquor license for Mr. Dachis. Agenda Item L3 REPORT SUMMARY Location: Existing Zoning: Existing Land Use: City Council Hearing Date: 60 -Day Deadline: Dick Smith, Jendi Properties, LLC 1805 and 1811 Arcade Street Single Dwelling Residential Single Dwelling Residential November 26, 2007 11���►�iZ��s3 Project Description: Dick Smith of Jendi Properties, Inc., has purchased the property at 1805 Arcade Street. There are two existing single- family houses located on the property. Mr. Smith proposes to subdivide the property so that each house would be on its own lot. The larger house on the south side of the property (1805) will be sold, and the smaller house on the north side of the property (1811) will either be remodeled or torn down and rebuilt. Requests: In order to proceed with the project, the applicant is requesting the following city approvals: Lot Division: Subdivision approval to split the existing lot into two single - family lots. 2. Variance: A 15 -foot lot width variance to allow a 60- foot -wide lot (instead of 75 feet as required by code). Recommendations: The planning commission and staff recommend approval of the land use request. MEMORANDUM TO: Greg Copeland, City Manager FROM: Shann Finwall, AICP, Planner SUBJECT: Lot Division and Lot Width Variance APPLICANT: Dick Smith, Jendi Properties, LLC LOCATION: 1805 and 1811 Arcade Street DATE: November 16, 2007 for the November 26 City Council Meeting INTRODUCTION Project Description Dick Smith of Jendi Properties, Inc., has purchased the property at 1805 Arcade Street. There are two existing single - family houses located on the property. Mr. Smith proposes to subdivide the property so that each house would be on its own lot. The larger house on the south side of the property (1805) will be sold, and the smaller house on the north side of the property (1811) will either be remodeled or torn down and rebuilt. Due to the location of the existing houses and the city's required side yard setback for houses and garages, the applicant is also requesting a lot width variance to allow the north lot to be 60 feet wide, as opposed to the city code required width of 75 feet. Requests In order to proceed with the project, the applicant is requesting the following city approvals: 1. Lot Division: Subdivision approval to split the existing lot into two single- family lots. 2. Variance: A 15 -foot lot width variance to allow a 60- foot -wide lot (instead of 75 feet as required by code). BACKGROUND There are no records in the city's files reflecting when the houses were built. However, from the previous owner's accounts, a building contractor originally owned the land and constructed the smaller house at 1811 Arcade Street in 1936, then lived in the small house for two years until the he built the larger house at 1805 Arcade Street in 1938. The city's files do reflect that both houses were hooked up to separate sewer and water in 1960. Past owners have lived in the larger house and rented out the smaller house. DISCUSSION Variance Lot Width Variance: City code at section 44 -106 states that the minimum width in the single dwelling residential zoning district shall be 75 feet (for interior lots). The applicant is requesting that the city approve a 69 -foot -wide lot width in order to subdivide the property into two lots. This would put the smaller house located on the north side of the property (1811 Arcade Street) on its own lot separate from the larger house (1805 Arcade Street). The new south lot would be 87.94 feet wide. Both lots will exceed the minimum lot area requirements of 10,000 square feet: north lot — 18,608 square feet; south lot — 39,337 square feet. State Statute: In order to comply with the state land use law, the city council is required to make two findings before granting a variance: Strict enforcement of the city ordinances would cause undue hardship because of circumstances unique to the property. Undue hardship means that: a. You cannot put your property to a reasonable use under city ordinances. b. Your problem is due to circumstances unique to your property that you did not cause. C. The variance would not alter the essential character of the area. 2. The variance would be in keeping with the spirit and intent of the ordinance Hardship: The two houses have been located on the same property for almost 70 years. In order to create two lots so that each house can be sold separately a lot division is required. The lot width variance for the north lot is needed due to the location of the existing house on the south side of the property to ensure adequate setbacks from that house to the new property line. Neighboring houses to the south at 1787 and 1791 Arcade Street were built in 1936 on 50 -foot- wide lots. So the proposed 60 -foot wide lot would be in keeping with the character of the neighborhood. Lot Division Parcel A (north lot): The main floor and a portion of the basement are finished in the house located on the north side of the property. Finished floor area encompasses 448 square feet. The house does not meet the city's minimum square footage for a two -level house, which is 528 square feet. The applicant is debating whether to build an addition to the house, or tear it down and rebuild the house. A condition of approval for the lot division, at a minimum, should be the remodeling of the house to ensure it meets city zoning code size requirements and building code requirements. Parcel B (south lot): The house on the south side of the property is in fairly good repair. The applicant has recently obtained a building permit to remodel the bathroom. The house has an attached garage located on the north side. This garage is accessed from the rear (west) side. In order to maintain the required five - foot - setback from this garage to the new property line, the survey submitted for the lot division must be revised to have the lot line shifted at least one foot to the north, which would create a 61- foot -wide lot. For consistency, staff is recommending the lot line be shifted two feet to create a 60- foot -wide lot, creating the need for the 15 -foot -wide lot width variance, rather than 13 feet as proposed in the survey. There is one driveway that would be located on the north property with the lot division. A condition of the lot division should be the removal of portions of the existing driveway to within five feet of the new property line, construction of a new driveway for the south lot (Parcel A), and construction of a garage door on the east side of the attached garage. COMMITTEE ACTIONS November 5, 2007: The planning commission held a public hearing for the proposed lot width variance and lot division. The planning commission unanimously recommended approval of the requests (Attachment 6). RECOMMENDATIONS Adopt the attached variance resolution (Attachment 7). This resolution approves a 15 -foot lot width variance for the property at 1811 Arcade Street. The city is basing this approval on the fact that the lot area and lot width variance are in keeping with the surrounding properties and the ability of the applicant to prove a specific hardship for the rear yard setback variance that meets state law requirements including: a. The problem requiring the lot width variance in this circumstance is a problem that the current owner did not cause (i.e., location of the existing house). b. The new lot width will be in keeping with the two single family properties to the south, which both have 50 -foot -wide lots. C. The variance and creation of separate lots for the existing houses in this location will not change the character of the area as surrounding properties are all single family houses with similar lot sizes. 2. Approve the lot division site plan date stamped September 21, 2007, for a lot division request to subdivide the 57,945 square foot single family lot located at 1805 Arcade Street into two single family lots. Lot division approval is based on code requirements (Section 34 -14 - lot divisions) and is subject to the following: a. Submit a revised survey to staff for approval which shows that Parcel A maintains a lot width of at least 60 feet. b. Submit a cash escrow or letter of credit to cover 150 percent of the following: 1) Removal of all portions of the existing driveway which are within five feet of the shared property line. 2) Construction of a new driveway for Parcel B. 3) Construction of a new garage door to be located on the east side of the attached garage on Parcel B. 3 4) Conversion of the house or building a new single dwelling on Parcel A to meet city zoning code size and building code requirements. C. Lot A must be combined with Parcel A. d. If the lots are to be sold or deeded to another party, deeds describing the two new legal descriptions for both lots. e. Once the above - mentioned conditions are met, the city will stamp the survey or deeds. These must be recorded with Ramsey County within one year of the date of the lot division approval or the lot split will become null and void (city code requirement). Prior to issuance of a grading or building permit for any improvements to Parcel A or Parcel B, the following must be submitted to staff for approval: 1) Proof that Ramsey County has recorded the lot division. 2) A signed certificate of survey showing the location of all property lines and the location of the improvements which must maintain all required setbacks. IH REFERENCE INFORMATION SITE DESCRIPTION Existing Use: Two Single - Family Houses SURROUNDING LAND USES North: Single Family House East: Arcade Street South: Single Family House West: Maple Hills Townhomes PLANNING Land Use: Single Dwelling Residential (R -1) Zoning: Single Dwelling Residential (R -1) Criteria for Approval Variances State law requires that the city make two findings before granting a variance: 1. Strict enforcement would cause undue hardship because of circumstances unique to the property under consideration. 2. The variance would be in keeping with the spirit and intent of the ordinance. Undue hardship, as used in connection with the granting of a variance, means the property in question cannot be put to a reasonable use if used under the conditions allowed by the official controls. The plight of the landowner is due to circumstances unique to his property, not created by the landowner, and a variance, if granted, will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. Lot Division Section 34 -14 of the city code allows city staff to approve three new lots from a parcel or tract in any single calendar year without the need for platting. The lot division must be filed with the county within one year of city approval. Application Date The city received the complete application for the variance and lot division request on September 21, 2007. State law requires that the city take action within 60 days of receiving complete applications for any land use proposal. The law further states that a city may extend the time limit an additional 60 days by providing written notice of the extension to the applicant. Due to planning commission and city council scheduling, on October 10, 2007, the city formally extended the time limit an additional 60 days. Therefore, the city must complete review of the land use requests by January 19, 2008. Plsec17/1805 Arcade/1 1-26-07 CC Attachments: 1. Applicant's Narrative 2. Location Map 3. Plat Map 4. Survey 5. Engineering Comments 6. November 5, 2007, Draft Planning Commission Minutes 7. Variance Resolution Attachaient I JENDI PROPERTIES, LLC jumwwwjl�� a I ! I luff7iTand modification. ���Mllllll olil lr4 l "921r*lo ll lo imli Regards, C* Dick Smith General Manager i 1992 Evergreon Ct PONE (612} 747-8066 1 Roseville, MN 551i 3 FAX (651) 634-0710 Uc.# 20587802 E-VIAIL jendiprope riles @tnsn.coni Attachment 2 -1—j IM I& ��l Location IT,,Flap • Attachment 4 e � 0 y z� � Fi x is XVMH- ,P\ANn8 ,ss ". H123JN' 1 32315 aj'(O23 . g ® r �S -•✓ I a ✓ l , „ x ° I 0 y z� � Fi Attachment 5 Page 1 of 1 Maplewood EnOneerin2 Department Lot Division —1805 Arcade Street Reviewed by: Michael Thompson Date: 10119107 The applicant, Doug Smith, is proposing a lot division for the property at 1805 Arcade Street that has a property identification number (PIN) of 17- 29 -22 -44 -0002. There are two existing homes on this property with 1805 and 1811 addresses. There is a 60'x100' piece of property northwest of 1805 Arcade Street, PIN 17- 29 -22 -44 -0001, which is unaddressed according to Ramsey County records. The applicant request seeks to create a lot division and properly create a PIN for each residence and record this information with the city and county. T Iti I it1 P,R According to utility records, both homes have water and sanitary sewer billing accounts so utility extensions are not necessary from Arcade Street. Drainage The lot division location and buildings are located at a high point in the topography therefore runoff naturally sheet flows away from the existing structures. Access Each home shall have a separate driveway access from the frontage road. The existing and proposed driveway must be a minimum of 5 -feet away from the proposed property line. DRAFT Attachment 6 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, NOVEMBER 5, 2007 V. PUBLIC HEARING 7:00 Lot Width Variance and Lot Division (1805 Arcade Street) Planner Roberts presented the staff report. Dick Smith of Jendi Properties addressed the commission and explained his request. The public hearing was opened to the public. Tony Savanya, 1787 Arcade Street and adjacent to the applicant, asked that the gate on the applicant's rear property at the end of the Mr. Savanya's driveway be removed or closed off. There were no other comments from the public. The public hearing was closed. Commissioner Yarwood moved the planning commission recommend: Adoption of the variance resolution. This resolution approves a 15 -foot lot width variance for the property at 1811 Arcade Street. The city is basing this approval on the fact that the lot area and lot width variance are in keeping with the surrounding properties and the ability of the applicant to prove a specific hardship for the lot width variance that meets state law requirements including: a. The problem requiring the lot width variance in this circumstance is a problem that the current owner did not cause (i.e., location of the existing house). b. The new lot width will be in keeping with the two single- family properties to the south, which both have 50- foot -wide lots. C. The variance and creation of separate lots for the existing houses in this location will not change the character of the area as surrounding properties are all single family houses with similar lot sizes. 2. Approval of the lot division site plan date - stamped September 21, 2007, for a lot division request to subdivide the 57,945 square -foot single - family lot located at 1805 Arcade Street into two single- family lots. Lot division approval is based on code requirements (Section 34 -14 — lot divisions) and is subject to the following: a. Submit a revised survey to staff for approval which shows that Parcel B maintains a lot width of at least 60 feet. b. Submit a cash escrow or letter of credit to cover 150 percent of the following: 1) Removal of all portions of the existing driveway which are within five feet of the shared property line. 2) Construction of a new driveway for Parcel B. Planning Commission -2- Minutes of 11 -5 -07 3) Construction of a new garage door to be located on the east side of the attached garage on Parcel B. 4) Conversion of the existing house or construction of a new single family house on Parcel A to meet city zoning and building code requirements. C. Lot A must be combined with Parcel A. d. If the lots are to be sold or deeded to another party, deeds describing the two new legal descriptions for both lots. e. Once the above - mentioned conditions are met, the city will stamp the survey or deeds. These must be recorded with Ramsey County within one year of the date of the lot division approval or the lot split will become null and void (city code requirement). Prior to issuance of a grading or building permit for any improvements to Parcel A or Parcel B, the following must be submitted to staff for approval 1 ) Proof that Ramsey County has recorded the lot division. 2) A signed certificate of survey showing the location of all property lines and the location of the improvements which must maintain all required setbacks. Commissioner Ness seconded Ayes — all Commissioner Boeser asked staff to respond to the neighbor's request to remove the gate at the rear of the applicant's property. Planner Roberts said that staff will review the gate issue with the applicant. Attachment 7 VARIANCE RESOLUTION WHEREAS, Dick Smith of Jendi Properties, LLC, applied to the city for approval of a 14- foot -wide lot width variance. WHEREAS, the variance applies to the property at 1805 Arcade Street. WHEREAS, Section 44 -106 of the Maplewood Code of Ordinances requires that lots for single dwellings have a minimum lot width of 75 feet. WHEREAS, the applicant is proposing a 60 -foot -wide lot. WHEREAS, the history of these variances is as follows: On November 5, 2007, the planning commission held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing an opportunity to speak and present written statements. The planning commission recommended that the city council approval of the variances. 2. The City Council held a public meeting about this request on . The city council considered reports and recommendations from the city staff and planning commission. The city council the variances. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described variances for the following reasons: a. The problem requiring the lot width variance in this circumstance is a problem that the current owner did not cause (i.e., location of the existing house). b. The new lot width will be in keeping with the two single family properties to the south, which both have 50- foot -wide lots. C. The variance and creation of separate lots for the existing houses in this location will not change the character of the area as surrounding properties are all single family houses with similar lot sizes. The Maplewood City Council adopted this resolution on 12007 Agenda Item L4 MEMORANDUM TO: City Manager FROM: Ken Roberts, Planner SUBJECT: Conditional Use Permit — LOCATION: 1003 Century Avenue North DATE: November 8, 2007 Commercial Truck Parking and Storage INTRODUCTION Mr. Thomas Tachney is requesting that the city approve a conditional use permit (CUP) for the property at 1003 Century Avenue North. (See maps on pages 10 through 14.) This request is to park and store a commercial truck on this property. He and his family live at this property and Mr. Tachney wants to keep the commercial truck there, as he needs a place to park the truck at night and on the weekends. (See his statement on pages seven and eight.) Specifically, he wants to bring the truck home, as the office warehouse space that he uses for palletizing the printer rollers for shipping does not have a space for the parking or storage of trucks. The city code requires city council approval of a conditional use permit to keep a heavy commercial vehicle (more than one ton) on a residential property. BACKGROUND City staff became aware of the parking of this truck on the property earlier this year when the city code enforcement officer spotted it parked in the front yard. The property owner contacted city staff about the parking of the truck on the property and the city procedures for trying to keep it on the site after city staff notified him that keeping the truck there requires city council approval. DISCUSSION The city regulates the keeping of commercial vehicles in residential areas to help insure that residential properties stay residential in use and in character. Keeping commercial trucks and other commercial equipment in a residential area could create a disturbance or could change the character of the neighborhood. Section 44 -102 of the city code lists the potential conditional uses for property owners to have in the R -1 (single dwelling) residential district. Specifically, Section 44- 102(1) states "the storage or parking of heavy commercial vehicles or commercial equipment or more than one light commercial vehicle on a residential property as follows: a. The storage or parking is subject to the approval of the city council and subject to the following standards: The owner or operator of the vehicle or commercial equipment must reside on the property. 2. The vehicle or commercial equipment shall be parked in an enclosed structure or on a driveway that meets the applicable zoning district requirements. 3. Noise from idling the engine shall not exceed the L50 standards provided for in state statutes. The owner or operator shall not let the vehicle's engine idle for more than 30 minutes in any one -hour period. In no circumstances may the owner or operator run or let the engine idle for more than two periods, lasting 30 minutes each, in one 24 hour period." As proposed, Mr. Tachney's proposal for the parking and storage of the delivery truck would meet all the city standards. In addition, most of the neighbors support Mr. Tachney's request to keep the truck at this house. In fact, while the truck has been at this house, staff is not aware of any problem or significant disturbance that it has caused. As long as the owner continues to keep and operate the truck in a respectful and peaceful manner, it should not cause any problems. To help insure that the truck will not cause a problem, city staff is proposing several conditions of approval, including a review of the CUP in six months. OTHER COMMENTS Lieutenant Michael Shortreed of the Maplewood Police Department reviewed this proposal and noted that he did not have any public safety comments or suggestions. Please see all of his notes about this proposal in his memo on page 15. Butch Gervais, the Assistant Fire Chief /Fire Marshal reviewed this proposal and had no comment. COMMISSION ACTION On November 5, 2007, the planning commission held a public hearing about this request. After much discussion, the planning commission voted 3 — 3 (3 supporting the request and 3 to deny the request). RECOMMENDATION Approve the resolution starting on page 16. This resolution approves a conditional use permit for Mr. Thomas Tachney to store or park one heavy commercial vehicle (one enclosed delivery truck) on the property at 1003 Century Avenue North. This permit shall be subject to the following conditions: The owner or operator of the truck doing the following: a. Residing on the property. b. Parking the truck on the existing driveway or on the gravel parking pad. C. Not parking the truck on a public street. d. Maintaining the driveway and parking pad in good condition. 2. The owner or operator shall not let the truck's engine idle for more than thirty (30) minutes in any one (1) hour period. In no circumstances may the owner or operator 2 idle the engine for more than two periods, lasting thirty (34) minutes each, in one twenty -four (24) hour period. There shall not be any engine idling that disturbs the neighbors between 9 p.m. and 7 a.m. 3. The owner or operator shall not do any maintenance or repair of the truck or commercial equipment on the property. 4. The owner or operator shall not load or unload the truck on the property or on adjacent properties. 5. The owner or operator of the truck shall not have any hazardous materials stored in the truck when he has it on the residential property. 6. The city council shall review this permit in 6 (six) months CITIZENS' COMMENTS I surveyed the owners of the 64 properties within 500 feet of this site. Of the 15 replies, 12 were for the proposal, two were against and one had comments about the proposal. 1. 1 do not see any problem with Mr. Tachney's proposal. (Morneau — 2689 Midvale Place) 2. We have lived next door to the Tachney's for the last 9 years. All along he has parked the truck in the same spot (hidden basically behind the bushes). It is not an eye sore. Please allow Tom his permit. (Engwer — 2712 Midvale Place) 3. We do not have any problems with Tom's parking needs. (Flacksbarth — 2708 Midvale Place) 4. As a Maplewood resident located at 2716 Harvester Avenue, I do not have a problem with Mr. Tachney's request to park his commercial vehicle at his residence. (Engen) 5. This is in reference to the notice we received from the city regarding the conditional use permit request for commercial truck parking at 1003 Century Avenue. We drove by the house to see what the property looked like. We had a hard time seeing the truck parked behind the lilac bushes. At first glance, you cannot see it at all. You have to drive very slow and look very hard to see it. We have no problem with the truck being parked on his property. As a matter of fact, I have seen motor homes and travel trailers parked in people's yards that are really an eye sore. (Nelson — 2704 Harvester Avenue) 6. This is in response to the letter dated September 26, 2007 regarding CUP commercial truck parking at 1003 Century Avenue. Lon and I do not have a problem with Mr. Tachney parking his commercial truck on his property. We feel he is showing effort to hide the vehicle behind the existing lilac bushes as a screen. While it is not hidden from view off Midvale, we do not find it to be an eyesore since it is a working vehicle and reflects an honest living. We have lived in the neighborhood for one year, though we have not met Mr. Tachney to date, we have found Mr. Tachney to take good care of his property. We recommend the CUP be approved. (Hudak — 2698 Midvale Place) 7. We live at 1551 Geneva Avenue across the street from this residence. We have lived here for over 30 years. We have never noticed that there has been a truck parked in front of this house. We have no problem with the truck being parked there. (Braaten — 1551 Geneva Avenue, Oakdale). 8. 1 would be for Mr. Tachney getting a CUP to park his commercial truck on his property. His truck is behind a hedge and visible from Century. (Kamish — 1597 Geneva Avenue — Oakdale) Staff also received telephone calls from four nearby Oakdale residents that said the proposal is OK or that they had no problem with the proposal (let him do it). 4 Objections 1. We do not approve a conditional use permit to be awarded to Mr. Tachney because we feel it would give precedence to the address of 985 Century Avenue. This neighbor already drives and parks work vehicles and piles junk cars in his backyard. He has already built garages large enough for work vehicles. (Saniti — 2713 Harvester Avenue) 2. We are highly concerned about setting a precedent that would allow the owner of the lot at 985 Century Avenue to park a similar vehicle behind our lot (2749 Harvester Avenue) which would be entirely unacceptable to us. (LaDonna and David Oppert) Comments /Questions /Concerns I appreciate Mr. Tachney's need related to his employment. Is the permit for a limited duration? Are there alternative parking solutions for the vehicle? How are the rights of the neighbors being protected — pollution (noise, air and visual)? This is a non - commercial, residential neighborhood. If the permit is granted, we prefer that it be for a limited time so alternate arrangements can be made. (McCutchan — owner of 977 Century Avenue) REFERENCE SITE DESCRIPTION Site size: 20,037 square feet (0.46 acres) Existing Land Use: single dwelling and garage SURROUNDING LAND USES North: Houses across Midvale Place East: House across Century Avenue in Oakdale South: Houses on Century Avenue West: Houses on Midvale Place ORDINANCE REQUIREMENT Section 44 -102 (1)(a) of the city code allows the city council to approve a conditional use permit to store or keep a heavy commercial vehicle at a residential property, subject to three conditions. Section 44- 1097(a) states that the city council may approve a CUP, based on nine standards. (See findings 1 -9 in the resolution on pages 16 and 17.) PLANNING Existing Land Use Plan designation: R -1 (single dwellings) Existing Zoning: R -1 (single dwellings) Application Date The city received all the application materials for this request on September 24, 2007. State law requires the city to take action on this request by November 19, 2007, unless the applicant agrees to a time extension or if the city extends the review period. In this case, city staff has notified the applicant that the city has extended the review time for the proposal until January 14, 2008. Sec 2511003 Century Avenue — Truck CUP - 2007 Attachments: 1. Applicant's Statement 2. Imagewerk's Statement 3. Location Map 4. Address Map 5. Aerial Photo 6. Aerial Photo (Enlarged) 7. Site Plan 8. October 25, 2007 memo from Lt. Shortreed 9. Conditional Use Permit Resolution on Attachment I September 17, 2007 Thomas R. Tacheny 1003 Century Ave, N. Maplewood, MN 55119 To whom it may concern, This letter is being written to request a conditional use permit for a work vehicle to be park on my property. A rock based parking pad adjacent to my driveway has been used to park this vehicle. It is an International 4700 truck with a 6cylinder engine and a 16 ft box that is I I ft high and 8 ft wide. The vehicle is parked overnight and on weekends. I work from this vehicle and pick up printer rollers from various print shops throughout the metro and 5 states area. I work Monday — Friday with overnight trips frequently throughout the year. My employer, Botteber America in Belcamp, Maryland, rents a small warehouse space from Imagewerks at 1600 Gervais Avenue in Maplewood. The dock space at Imagewerks is used for unloading rollers to be staged for shipment to the manufacturing plant in Tipton, Indiana. Their dock needs to be accessible at all times for their business needs. No overnight or truck space is available at this address for any work vehicle to be parked. (See letter from Imagewerks) To address the Maplewood code, See 44-102 Conditional uses: I reside on the property where the vehicle would be parked. It is parked on a rock based parking pad that is 28 ft wide by 20 ft long. It ties behind a lilac hedge that lines Century Avenue (Hwy 120). It is 25 ft from the curb on Century Ave (HWyl20) and my driveway is 9 ft wide with an additional 8 ft grass/gravel area between the driveways, - There is a shared driveway area along Century Ave. (Photos provided.)., The - vehicle is started in the morning and idles 5 minutes, with the exception of wintertime when it would need to idle 10 -15 minutes. To address the criteria for approval of a conditional use permit: 1) 1 believe I comply with the City code as mentioned above. 2) 1 believe that it doesn't change the existing or planned character of the area. 3) 1 feet that in using the rock based parking pad, the property value is preserved. 4) The vehicle is maintained by Ryder Transportation Services according to DOT regulations. To address environmental concerns, an example would be that the lilac hedge that it's parked next to remains healthy. 5) There has been no need to access this property by using Midvale Place and parking just off of Highway 120 hasn't caused any traffic problems. 6) There would be no need to change the services provided City of Maplewood. 7) There would be no additional costs for public facilities or services than in the past. 9) There would be no additional changes to the natural and scenic features of this property, APPLICANT'S STATEMENT 19 9) The use of the rock based parking pad has caused no adverse environmental effects in the 12 years my work vehicle has been parked there. I would like to mention that I didn't realize that there was a city code regarding my work vehicle being parked on my property. 10) My request is for a rock based parking pad instead of a building or structure. Bottcher America has a future goal to have it's own permanent office and warehouse space as their Midwest territory grows. Thank you for your consideration of this matter. Sincerely, hn" Thomas R. Tacheny M Attachment 2 ImagewdrkS MARKETING September 13, 2007 To 'Whom It May Concern. Imagewerks Marketing rents space to Sottcher. We currently have one duck area, and cannot have this blocked with a commercial truck. Our parking lot does not accommodate any oversized vehicles. Thank you, t �� 1 1 David R.owl Owner /CEO Imaewerks Marketing, Inc. IMAGEWERKS STATEMENT 651 7701319 RO( 1 `AIS AVE #8 € MAPLEWOOD, MN 55309 iwmarkefing.com 2294 �� Location Map 1003 Century Ave N 10 . W, 973 t 9851 m -------- ------------- - - -------- --- ---- HARVESTER AVE r- 00 CO co CD Cl) CD C�Xol) C) Lo 953 94") I 935 925 Address Map 1003 Century Ave N 11 Aerial Photo 1003 Century Ave N 12 Attachment 5 1003 Century Ave N 13 Attachment 6 Aerial Photo (Enlarged) Attachment 7 -------------- ----------------------------- MIDVALE PL ----------------------------------------- -------- ---------------- 0 tk J I° � ,GARAGE HOUSE 4) 1 35) 1 995 I ul ' I I [i k i =E:J]WALj Attachment 8 TO Ken Roberts Frain: Lt. Michael Shortreed Date: October 25, 2007 Re: PROJECT REVIEW —1003 Century Avenue North After reviewing this project review application packet, I have no comments or suggestions regarding this project. By the applicants own admission, he has been parking his commercial vehicle on his property for the past twelve years because he was not aware of the ordinance regarding commercial vehicles. In checking calls for service to this address, I find no complaints from the applicants neighbors regarding the commercial vehicle. I would request that the conditional use permit be reviewed in one year to assure that the police department has received no complaints regarding the applicant's commercial vehicle in this time period. Please let me know if there any further questions or concerns. 15 Attachment 9 CONDITIONAL USE PERMIT RESOLUTION — HEAVY COMMERCIAL VEHICLE STORAGE AND PARKING WHEREAS, Mr. Thomas Tachney is requesting that Maplewood approve a conditional use permit (CUP) to store a heavy commercial vehicle (one enclosed delivery truck) on the property he owns at 1003 Century Avenue North. WHEREAS, this permit applies to the property at 1003 Century Avenue North. The legal description is: Midvale Acres, the east one -half of Lot 1, Block 2 (PIN 25- 29 -22 -14 -0034) WHEREAS, the history of this conditional use permit is as follows: On November 5, 2007, the planning commission held a public hearing to review this request. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations of the city staff. The planning commission did not make a recommendation about the proposed permit to the city council. 2. The city council reviewed this proposal and considered the planning commission's review and action on November 26, 2007. The council gave everyone at the meeting a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above - described conditional use permit based on the building and site plans. The city approves this permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. I 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. The owner or operator of the truck doing the following: a. Residing on the property. b. Parking the truck on the existing driveway or on the gravel parking pad. C. Not parking the truck on a public street. d. Maintaining the driveway and parking pad in good condition. 2. The owner or operator shall not let the truck's engine idle for more than thirty (30) minutes in any one (1) hour period. In no circumstances may the owner or operator idle the engine for more than two periods, lasting thirty (30) minutes each, in one twenty -four (24) hour period. There shall not be any engine idling that disturbs the neighbors between 9 p.m. and 7 a.m. 3. The owner or operator shall not do any maintenance or repair of the truck or commercial equipment on the property. 4. The owner or operator shall not load or unload the truck on the property or on adjacent properties. 5. The owner or operator of the truck shall not have any hazardous materials stored in the truck when he has it on the residential property. 6. The city council shall review this permit in 6 (six) months. The Maplewood City Council adopted this resolution on , 2007. 8 17 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, NOVEMBER 5, 2007 1. CALL TO ORDER Chairperson Fischer called the meeting to order at 7:05 p.m. 11. ROLL CALL Vice - Chairperson Tushar Desai Absent Chairperson Lorraine Fischer Present Commissioner Harland Hess Present Commissioner Gary Pearson Present Commissioner Dale Trippler Absent Commissioner Joe Walton Absent Commissioner Jeremy Yarwood Present Commissioner Robert Martin Present Commissioner Joseph Boeser Present Staff Present: V. PUBLIC HEARING Ken Roberts Planner Alan Kantrud City Attorney 7:30 Conditional Use Permit — Commercial Truck Parking (1003 Century Avenue North) Planner Roberts presented the staff report. The commission discussed with staff the issue of setting precedence and the history of CUP permit approvals for commercial truck parking. The applicant Tom Tachney was present and addressed the commission. Mr. Tachney explained he leases the truck he uses from Ryder Transportation in Roseville. His job is to visit businesses to pick up used printing rollers from printing presses. He then palletizes them for transport out of the state to be reconditioned and resold. The commission discussed that Mr. Tachney is attempting with his application to resolve this issue and whether approval of the CUP would set a precedent for parking a commercial vehicle in a residential area. Commissioner Pearson suggested that the CUP might be approved for one year only to encourage the company to find another solution to the truck parking problem. City attorney Kantrud explained that once the CUP is approved, there would need to be a change in the conditions in order to revoke the permit. The public hearing was opened to the public. There were no comments from the public so the public hearing was closed. Planning Commission -2- Minutes of 11 -5 -07 Staff read the city code about conditional use permits for commercial vehicles in R -1 areas. The commission noted the neighboring property owners are in favor of the truck being parked on the applicant's property. The commission also discussed what code limits might apply to deny the permit. The commission considered how they might allocate a period of time to allow the applicant to find another place to park the truck. Commissioner Boeser moved the planning commission recommend approval of the resolution approving a conditional use permit for Mr. Thomas Tachney to store or park one heavy commercial vehicle (one enclosed delivery truck) on the property at 1003 Century Avenue North. This permit shall be subject to the following conditions: The owner or operator of the truck doing the following: a. Residing on the property. b. Parking the truck on the existing driveway or on the gravel parking pad. c. Not parking the truck on a public street. d. Maintaining the driveway and parking pad in good condition. 2. The owner or operator shall not let the truck's engine idle for more than thirty (30) minutes in any one (1) hour period. In no circumstances may the owner or operator idle the engine for more than two periods, lasting thirty (30) minutes each, in one twenty -four (24) hour period. There shall not be any engine idling that disturbs the neighbors between 9 p.m. and 7 a.m. 3. The owner or operator shall not do any maintenance or repair of the truck or commercial equipment on the property. 4. The owner or operator shall not load or unload the truck on the property or on adjacent properties. 5. The city council shall review this permit in six months. 6. No hazardous materials shall be stored in the truck while on the applicant's property. Commissioner Martin seconded Ayes — Fischer, Boeser, Martin Nays — Hess, Yarwood, Pearson Commissioner Fischer noted her reasons for voting for approval of this CUP are that this is a permitted use with conditions under city code and it meets those conditions under the ordinance, and that there have not been any complaints on this property. Commissioner Hess said his reasons for voting for denial of the CUP are that he feels that this has already changed the neighborhood and he noted in the neighborhood a "commercial - looking" truck parked on Century Avenue and a pickup truck with a flatbed parked on the street, that the "general flavor" of the neighborhood is changing and that "if it is allowed here, we can also do it" and this is not what the neighborhood wants to see. Agenda Item L5 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer SUBJECT: Approve Agreement for Nuisance Abatement at 1262 Myrtle Street and Authorize Funding From Environmental Utility Fund DATE: November 9, 2007 INTRODUCTION The city crews have repaired a drainage easement in the rear yard at 1262 Myrtle Street that was causing drainage problems into the Beaver Lake Estates manufactured home community. The easement is in jeopardy of being blocked by an unstable retaining wall that was constructed without a permit by the property owner at 1262 Myrtle. This nuisance requires immediate abatement. Engineering staff and the City Attorney have prepared an agreement with the property owner to have the nuisance abated, with the city fronting the money and the property owner repaying the city in 2008, secured by an agreement for assessment. Approval of the agreement is recommended. Project Background In September 2007, the maintenance crews repaired a drainage easement that was blocked by excess material and causing drainage to backup into the property and homes at Beaver Lake Estates. The work has been completed as noted in the attached photos. Within the photos, it is noted that a retaining wall, which is privately owned by the property owners at 1262 Myrtle is in eminent danger of failing and likely will not survive the winter and/or spring which would re -black the drainage easement. The property owners at 1262 Myrtle were ordered to remove this nuisance; however, they indicated that they do not have the necessary funds, estimated at $20,000, to re -grade their backyard to accommodate the necessary work. Engineering staff, working through the City Attorney, developed the attached agreement that would allow the property owner to complete the work this fall and the city would pay the contractor. The property owner is required to repay all city expenses for this fronting of the money by September 1, 2008 or the expenses, including collection costs, will be assessed against the property. DISCUSSION The property owners at 1262 Myrtle indicate that they do not have the necessary funds for this work. It is clearly a nuisance that is not likely to survive without failure this winter. This is an unusual approach to resolve this type of issue, but avoids a potential flooding problem and extensive costs that may involve legal challenges should a failure occur. While the City's exposure may be limited, staff believes that this approach provides a reasonable resolution of a problem. The funds would be paid from the Environmental Utility Fund and then repaid to the fund in 2008. RECOMMENDATION It is recommended that the city council approve the attached agreement with the property owners at 1262 Myrtle Street to abate a retaining wall nuisance and to appropriate up to $20,000 for the abatement of the nuisance consistent with the agreement and authorize the City Engineer to disburse the funds as necessary. Attachments: 1. Agreement with property owners 2. Correspondence 3. Pictures of drainage easement MEMORANDUM AND AGREEMENT OF UNDERSTANDING This Agreement is entered into by the City of Maplewood (the City) and Randy Hildebrandt (The Hildebrandt's) residing at and as owner of record of 1262 Myrtle Street, City of Maplewood, MN 55119 (the property). WHEREAS: The Hildebrandt's have constructed or initiated construction of a, "retaining wall," on the property without applying for or being issued from the City a building permit to do so and, WHEREAS: The City has determined upon inspection and conclusion of it Public Work's staff that the unauthorized retaining wall currently existing as constructed on the property is leaning severely and beginning to fail and, WHERAS, the existing, unauthorized, retaining wall is adjacent to a drainage easement retained by the City for drainage and associated purposes, the legitimacy of which is not questioned or challenged and, WHEREAS, City crews have completed maintenance work in the existing drainage easement to maintain drainage in the area for the benefit of the public and the neighboring parcels specifically and, WHEREAS, there exists the real potential that the existing, unauthorized, retaining wall as constructed is in imminent likelihood of collapse and failure and would thereby divert water to the neighboring properties and cause extensive damage to those parcels and, WHEREAS, the City is authorized to declare the existing, unauthorized, retaining wall, as constructed, to be a "public nuisance," as defined by Statute and intervene on behalf of the public with their own crew to abate the nuisance situation and potential public harm using its inherent power and, WHEREAS, the Hildebrandt's have acknowledged the potential gravity of the situation with respect to the existing, unauthorized, retaining wall as constructed and, WHEREAS, the Hildebrandt's have offered to the City certain assurances that they are intent on reconstructing the wall to the satisfaction of the City with a contractor previously engaged and have agreed to apply for the appropriate permit to do so and, WHEREAS, the City has been made aware of the fact that the only impediment to the reconstruction and stabilization of the existing, unauthorized, retaining wall is the availability of approximately $ 18,000.00 in contractor fees to complete the work and, WHEREAS, the Hildebrandt's acknowledge that the City could make such a declaration, proceed with the work and assess the property for the entirety of the work using its inherent power to abate said, "public nuisance." NOW, THEREFORE, with both parties being fully apprised of the issues and remedies of the other, the parties do agree and bind the other to the following: 1. City agrees to not pursue its ability to declare the existing, unauthorized, retaining wall a, "public nuisance," and further agrees not to enter onto the property for purposes of reconstruction and stabilization at this time pursuant to this binding Agreement. 2_ The Hildebrandt's shall apply and pay for a permit to reconstruct and stabilize the existing retaining wall on the property. 3. The City shall review the plans and issue a permit for the work to be completed; the plans shall address the problems and deficiencies identified by the City of the unauthorized, existing wall to its satisfaction. 4. The Hildebrandt's and the City shall enter into a contract with a contractor of the Hildebrandt's choice to complete the work, said contract shall not be declined by City unless the contractor so- chosen is deemed unfit or not qualified to perform the work and said approval shall not be withheld without said cause shown and shall not be unreasonably withheld. Said contract shall be incorporated herein as an Exhibit upon execution. 5_ Any contract for services shall assume a completion date within three (3) weeks time. 6. Upon completion to the satisfaction of the City and certification of its staff, City shall tender payment to contractor in an amount not to exceed $18,004.00. 7_ In recognition of the City not pursuing its legal remedies and funding this private project the Hildebrandt's agree to fully compensate the City for the funds advanced on their behalf by the City pursuant to the contract to which both parties have entered into as hereinbefore described_ 8. The Hildebrandt's hereby agree to remunerate the City for all costs and fees associated with and paid for in their behalf on or before September 1, 2008. 9_ The Hildebrandt's further stipulate and agree that any unpaid balance due to the City pursuant to this agreement after the l it of September, 2008, shall be certified as an assessment to the Hildebrandt's local property taxes with interest applied from the date the monies were advanced by City 10. The Hildebrandt's further agree and acknowledge that this is a binding agreement and is a settlement of the situation at hand but shall not in any way be construed as limiting the power or ability of the City to act in any way it deems necessary and or legally authorized to act in order to effectuate a remedy to this situation and pursuant to the spirit and intent of this agreement_ 11. The Hildebrandt's by and through this agreement do hereby waive any right to object or challenge any assessment that is required and proper made against the property and further waive a public hearing on the matter. 12. The City agrees to abide by this agreement so long as the terms and conditions continue to be met. 2 13. The parties also acknowledge and incorporate the assent of the neighboring property owner in this matter to allow for ingress and egress onto the property for all purposes related to the subject matter of this agreement. That agreement shall operate as a license to enter for intents and purposes consistent with this agreement and shall expire upon the completion of final inspection and cleanup of the project or as agreed to and extended by written amendment to this agreement. 14. This agreement shall be recorded against the property to memorialize the same, but shall not operate as a lis pendens for purposes of marketability. 15. Upon completion and final inspection and approval the City shall acknowledge and record a satisfaction of the agreement with the County Recorder. The costs associated with the filing of these documents shall be borne by the Hildebrandt's 16. The City Counsel shall, by resolution, authorize this agreement and acknowledge the terms as fair and equitable under the circumstances. Counsel shall further authorize staff to proceed pursuant to this agreement without further notice or review, but shall revisit the matter if the repayment terms are not met for the limited purpose of authorizing the assessment to the property. 17. The Hildebrandt's agree to defend and hold the City, and its officials, employees and agents, harmless against any and all claims, demands, lawsuits, judgments, damages, penalties, costs and expenses, including reasonable attorneys' fees, arising out of actions or omissions by them, or their employees and agents, in connection with the Publicly funded improvements to the property. 18. All Notices, certificates or other communications required to be given to the City and the property owner must be sufficiently given and will be deemed given when delivered, or when deposited in the United States mail in registered form with postage fully prepaid and addressed, as follows: If to the City: Chuck Ahl, Director of Public Works City of Maplewood 1830 Co. Road B East Maplewood, MN 55119 If to property owner: Randy Hildebrandt 1262 Myrtle Street Maplewood, MN 55119 19. This Agreement shall be governed by and construed in accordance with the laws of Minnesota. 20. In the event any provision of this Agreement is held invalid or unenforceable by any court of competent jurisdiction, holding will not invalidate or render unenforceable any other provision. This Agreement will terminate at the time all of the property owner's obligations have been fulfilled and when the cost of the Publicly funded improvements have been paid in full, or one (1) year after acceptance of the improvements by the City and assessment to the property is made, whichever occurs first. IN WITNESS WHEREOF, the City has caused this Agreement to be executed in its corporate name by its duly authorized officers and sealed with its corporate seal; and the property owner have executed this Agreement at Maplewood, Minnesota, the day and year first above written. CITY OF MAPLEWOOD (SEAL) am and PROPERTY OWNER an Diana Longrie, Its Mayor Karen Guilfoile, Its City Clerk Mr. Randy Hildebrandt STATE OF MINNESOTA } ) ss. COUNTY OF RAMSEY } On this day of November, 2007, before me, a Notary Public within and for said County, appeared Diana Longrie and Karen Guilfoile, to me personally known, who, being by me duly sworn, did say that they are, respectively, the Mayor and City Clerk of the City of Maplewood, and that this instrument was signed and sealed in behalf of the City by authority of its City Council, and they acknowledged the said instrument was the free act and deed of the City. Notary Public 4 STATE OF MINNESOTA } ) ss. COUNTY OF RAMSEY ) On this day of November, 2007, before me, a Notary Public within and for said County, appeared , to me personally known, who, being duly sworn, did say that he is the property owner named in the foregoing instrument and that this instrument was signed as the free act and deed of himself as property owner. Notary Public October 12, 2007 Randy Hildebrandt 1262 Myrtle Street Maplewood, MN 55119 Dear Mr. Hildebrant, The City has completed the improvements to the drainage easement on your property. A swale was redefined by city crews in the drainage easement. The swale maintains drainage flow to the south. The open stock piles of dirt and the unstable retaining wall on your property have the potential to cause damage to the swale and adjacent properties. The retaining wall is leaning towards the drainage easement, has failed in one area and is not structurally stable. The retaining wall could collapse causing damage to the swale and the properties directly to your east. If the swale becomes obstructed drainage would be diverted to the east onto private property. This situation is not acceptable. The stock piles of dirt above the wall have been without vegetation for months. Each time it rains sediment from the stock piles is accumulating in the drainage easement. The open areas of dirt must be seeded and stabilized with an erosion blanket by October 19 2007. Action must be taken to stabilize the retaining wall. From our discussions it does not seem you have plans in the near future to rebuild the retaining wall. It is my recommendation that the retaining wall be removed, excess dirt hauled away and the back yard graded down to match the improved swale in the drainage easement. The site will then have to be seeded to achieve ground cover. If you have considered other alternatives to stabilize the retaining wall please contact me to discuss them. Improvements to stabilize the backyard and retaining wall must be completed by November 12 2007. If action has not been taken on these items by the given dates the City will pursue legal alternatives to protect the drainage easement and adjacent properties. Thank you, Erin Laberee, PE Assistant City Engineer Cc: Gary Pearson Alan Kantrud Chuck Ahl OCT 2 9 20W 1 p eaver Lake Estates 2425 E. Maryland Ave. • Maplewood, MN 55119 • (651) 777 -1341 • Fax: (651) 773 -5248 October 23, 2007 Randy Hildebrandt 1262 Myrtle Street Maplewood, MN. 55119 Dear Mr. Hildebrandt, I have received a copy of the City of Maplewood letter dated 10 -12 -07 with compliance dates specified. My purpose in writing you is to offer an "Ingress /Egress" access to the contractor you select to perform the required work. Either you or the contractor may contact me at the above number or meet me at my office. Time and weather windows are short so call at your earliest opportunity. Thank you, 94 *eV1 Gary A. Pearson Director of Cornwell & Taylor LLP Cc: Alan Kantrad t/ Chuck Ahl Erin Laberee Agenda Item L6 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer Erin Laberee, Assistant City Engineer SUBJECT: Mogren Street Improvements, City Project 06 -17, Resolution for Modification of the Existing Construction Contract, Change Order 2 DATE: November 19, 2007 INTRODUCTION During construction there are often unforeseen changes from the original plans and specifications. The city council will consider approving the attached resolution directing the modification of the existing construction contract and revising the project financing plan. Project Background On May 14 2007, the City Council awarded Frattalone Companies a construction contract for utility and roadway improvements in the amount of $2,374,426.30. DISCUSSION Change Order 2 is necessary to realign a section of sanitary sewer on Beam Avenue, just west of Highway 61, due to some construction conflicts that arose with the addition of the Maplewood Toyota parking ramp. One corner of the ramp was located within feet of the existing sanitary sewer. The sanitary sewer needs to be realigned to allow for future maintenance or construction activities on the sanitary sewer main. Also, the existing sewer in this location is in need of replacement due to poor soils in the area. Sections of the pipe have settled and caused the line to sag. Representatives of Maplewood Toyota have agreed to finance 50% or $17,500 of the cost to realign the sanitary sewer and have agreed to be assessed for this cost. The remaining 50% can be absorbed into the project budget and no increase in funds is required. Budget Impact Change Order 2 will increase the construction contract by $34,985.00 to $2,421,478.80. The project budget will need to be modified to account for the additional funds to be received from Maplewood Toyota in the amount of a $17,500 assessment. It is recommended that the city council approve the attached Resolution for the Modification of Existing Construction Contract, Change Order Number 2. Attachments: 1. Resolution 2. Change Order 2 3. Location Map RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 06 -17, CHANGE ORDER 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 06 -17, Mogren Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 06 -17, Change Order Nos. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order Nos. 2 in the amount of $34,985.00. The revised contract amount is $2,421,478.80. 2. The finance director is hereby authorized to modify the project budget by making the following fund increases: Maplewood Toyota Assessment $17,500.00 Page 1 of 2 CHANGE ORDER CITY OF MAPLEWOOD DEPARTMENT OF PUBLIC WORKS PROJECT NAME: CarMaxlMogren Addition Improvements PROJECT NO: City Project 06 -17 CONTRACTOR: Frattalone Companies CHANGE ORDER NO.: Two (2) DATE: October 31, 2007 The following changes shall be made in the contract documents: ADD BID SCHEDULE CO #2 - CHANGE ORDER #2 Item Unit No. Item Description Unit Quantity Price Amount 1 Salvage Tree EA 4 $125.00 $500.00 2 Salvage Fence LF 105 $4.00 $420.00 3 Abandon Sanitary Sewer LF 130 $2.00 $260.00 4 Remove Bituminous Driveway SY 100 $2.00 $200.00 5 Sawcut Bituminous Driveway LF 40 $1.00 $40.00 6 Remove Curb LF 45 $5.00 $225.00 7 Silt Fence LF 50 $5.00 $250.00 8 Temporary Inlet Protection EA 2 $500.00 $1,000.00 9 Topsoil CY 55 $7.00 $385.00 10 Coarse Filter Agg. Foundation TONS 200 $25.00 $5,000.00 11 Granular Bedding CY 50 $10.00 $500.00 12 Select Granular Borrow CY 10 $10.00 $100.00 13 8" PVC Sanitary Sewer LF 135 $36.00 $4,860.00 14 Connect to Existing San. Sewer EA 2 $2,720.00 $5,440.00 15 Sanitary Manhole 48" Diameter EA 3 $2,000.00 $6,000.00 16 2" Polystyrene Insulation SY 40 $5.00 $200.00 17 B612 Concrete Curb & Gutter LF 45 $35.00 $1,575.00 18 4" Concrete Sidewalk SF 350 $5.00 $1,750.00 19 Bituminous Driveway Pavement SY 75 $35.00 $2,625.00 20 Install Salvaged Fence LF 105 $11.00 $1,155.00 21 Install Salvaged Tree EA 4 $125.00 $500.00 22 Sod SY 500 $4.00 $2,000.00 TOTAL SCHEDULE CO #2 $34,985.00 TOTAL NET CHANGE ORDER NO.2 $34,985.00 CONTRACT STATUS: Original Contract: $2,374,426.30 Net Change of Prior Change: $12,067.50 Change this Change Order: $34,985.00 Revised Contract: $2,421,478.80 Page 2 of 2 Recommended By: Kimley -Horn and Associates, Inc. By: Date: Agreed to By: Frattalone Companies By: Date: Approved By: City of Maplewood By: Date: Mayor By: Date: City Engineer VADNAIS HEIGH 11 s4 9. COTTAGE LANE LN. 10, COTTAGE LANE LN. 11. COTTAGE LANE LN. @COUNTY ROAD D Q I Sunset HIGHRIDGE CT. Ridge Park z Q ` I of " U to w =; I J LYDIAUAVE. Ic-n- w� E t1 � P BEAM AVE. 0 T COUNTY ROAD COUNTY ROAD D CT. }I u D CIR. 1 VILLAGE TR. D 61 Q !1 g CHAMBERLAIN ST. t J t 8 v_ 6. ! LEGACY Q� O MINGWAY T 8. COTTAGE LANE LN. Ir 7 5 I1 COUNTY ROAD D 10. f-1 u 11 WOODLYNN Legg acy AVE. S Vifloge GVLD ~ Pa rfk re R 1. SUMMIT CT. ST. JOHN'S 2. COUNTRYVI CIR. BLVD. 3. DULUTH tn Z ? i— o w f l BEAM FO I"ZZ Location / Kohlman Lake \\ w >z 11 KOHLMAN g AVE. W I; \ - COUNTY ! ;' ROAD p kohlman CIO Park S� rGIJ ± {t} J Manufactured p { ��1,�\ I O J V) 1 Housing s �/, t Q Z O Estates 7D! I �e -)W Z � v w 5 2 h ° aN : 3 CT co ii w 4 CON ,NOR 0 AVE. Z ,ION AVE.. ! pFz W 4r 3 1 - J O 113 U tb i Iw �� )OKS �' � J CT. -J Q � j l � Q -J AVE TANT GERVAIS AVE. �kwY no scale o = w Markham Q Pond ,\I X C) �- Z Q North Hazelwood (fit} Q w Park w m C , c� R Z I O 1 J i ii W Z_jj tYM= � I i I w GO ; DEMONT I AVE. m >-' IBROOK I; E F G AVE. Harvest C) Park 0� I M ,I JFour NT A � 0 GRANDVIEW AVE. `. i Project Location Mogren Street Improvement 00 -17 LUM-1i Agenda Item L7 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer SUBJECT: Infiltration /Inflow Reduction Program, City Project 06 -02, Resolution Authorizing Submittal of Grant Requests for Foundation Drain Tile Disconnection Program DATE: November 9, 2007 INTRODUCTION Maplewood has been identified by the Metropolitan Council Environmental Services {MCES} as having an excess clear water problem in our sanitary sewer system that is called infiltration and inflow. MCES is making grants available to disconnect foundation drains from residential homes. Approval to participate in the program is recommended. Project Background Beginning in 2005, Maplewood faced a surcharge that approached $250,000 due to the excess water that was in our sanitary sewer system mainly during rain events. The City has investigated and determined a number of causes for this excess flow, ranging from holes in pipes under 1 -94 south of 3M to footing and foundation drains improperly connected at residential homes. So far in 2005 — 2007, Maplewood has successfully implemented programs to eliminate any surcharge from MCES. MCES is now offering grants up to $1,000 per private foundation drain disconnected from the sanitary sewer. These grants would be paid through the City to private property owners. Attached is a summary sheet from MCES on the program. This program is consistent with Maplewood's investigation into our problems and will benefit our property owners. There is no expense to the City other than administration by the staff. It is recommended that the city council approve the attached Resolution Authorizing the Submittal of Grant Requests for the Foundation Drain Disconnection Program. Attachments: 1. Resolution RESOLUTION AUTHORIZING SUBMITTAL OF GRANT REQUESTS FOR FOUNDATION DRAIN DISCONNECTION PROGRAM WHEREAS, the City Council of Maplewood, Minnesota has previously been identified by the Metropolitan Council Environmental Services (MCES) as having excess infiltration and inflow in its sanitary sewer system, and WHEREAS, MCES is offering a grant program to help defray the cost to private property owners for the disconnection of foundation drains. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: The City Engineer is hereby authorized and directed to apply for grants pursuant to the MCES Foundation Drain Disconnection Program. Agenda Item L8 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer Steve Kummer, Civil Engineer II SUBJECT: Desoto Skillman Area Street Improvements, City Project 06 -16, Resolution for Modification of the Existing Construction Contract, Change Order 4 DATE: November 15 2007 INTRODUCTION During construction there are often unforeseen changes from the original plans and specifications. The city council will consider approving the attached resolution directing the modification of the existing construction contract for the Desoto- Skillman Area Street Improvements. This action was necessary due to flooding of a business during the summer rain storms. Project Background On May 14 2007, the City Council awarded TA Schifsky a construction contract for utility and roadway improvements in the amount of $3,097,587.90. Change Order 1 for additional utility work was approved on July 23, 2007. Change Orders 2 and 3 for additional work on sanitary sewer services and upgrades to a retaining wall along Desoto Street were approved on September 24 2007. Change Order 4 is described below: Change Order 4 Additional Work Requests: ($ 63,855.80) Additional storm sewer work was required along Mississippi Street and Skillman Avenue to improve drainage on the north and south ends of Mississippi Street between County Road B and Skillman Avenue. Several rainfall events that occurred during the summer months exposed a major drainage problem associated with the Saint Paul Business Center East (south of Mississippi Street). The Saint Paul Business Center East flooded out twice during the heavy summer storms. This action is necessary to resolve and avoid potential claims against the City. The drainage problem is a pre- existing condition but must be resolved at this time due to area improvements. A storm sewer system was built along Skillman Avenue to re -route drainage from the Business Center's private storm drainage system to a ditch along the east side of 1 -35E. City staff also worked in conjunction with Mn/DOT to provide additional storm water treatment and drainage improvements near the intersection of County Road B and Mississippi Street. Included within this work is grading of the park area on Mississippi Street. The total cost of the improvements to Mississippi Street and Skillman Avenue amounts to $119,475.80. During the process of reconstructing area streets, overall, it was found that less soils correction was needed to build the new street sections than originally anticipated. As a result, a savings of $55,620.00 within the construction contract was realized. Therefore, the net cost of this change order is $63,855.80. Budget Impact Change Order 4 will increase the construction contract by $63,855.80 to $3,300,536.77. No budget revisions are required at this time as funds are available from the project contingencies. Agenda Item L8 It is recommended that the city council approve Change Order 4 for the additional storm sewer work. The resolution for the Modification of Existing Construction Contract, Change Order Number 4 is attached. Attachments: 1. Resolution for Change Order 4 2. Change Order 4 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 06 -16, CHANGE ORDER 4 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 06 -16, Desoto Skillman Area Neighborhood Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 06 -16, Change Order No. 4. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 4 in the amount of $63,855.80. The revised contract amount is $3,300,536.77. Page 1 of 2 CHANGE ORDER CITY OF P D PROJECT NAME: Desoto - Skillman Area Street Improvements PROJECT NO: City Project 06 -16 CONTRACTOR: T.A. Schfisky and Sons Inc. CHANGE ORDER NO.: Four (4) DATE: November 14, 2007 The following changes shall be made in the contract documents: REVISE SCHEDULED ROADWAY IMPROVEMENTS Item Unit No. Item Description Unit Quantity Price Amount I Additional Select Granular Borrow (CV) CY -6,000 $9.27 - $55,620.00 TOTAL SCHEDULE D ROADWAY IMPROVEMENTS 455,620.00 ADD BID SCHEDULE- MISSISSIPPI DRAINAGE Item No. Item Description Unit Unit Quantity Price Amount 1 Clearing Tree 5 S 250.00 $1,250.00 2 Grubbing Tree 5 S 250.00 $1,250.00 3 Remove Sewer Pipe (storm) LF 440 $ 21.00 59,240.00 4 Remove Fence LF 50 $ 12.00 $ 600.00 5 Remove Drainage Structure EA 8 $ 366.00 $2,928.00 6 Common Excavation CY 2,370 S 9.00 $21,330.00 7 12" HDPE LF 40 S 40.00 $1,600.00 8 15" HDPE LF 170 S 41.25 $7,012.00 9 18" HDPE LF 130 S 44.00 $5,720.00 10 24" RC PIPE LF 39 S 60.00 $2,340.00 11 30" HDPE LF 50 $ 63.50 $3,175.00 12 30" RC PIPE LF 30 S 85.00 52,550.00 13 15" RC PIPE Apron and Trash Guard EA 1 S 915.00 S 915.00 14 24" RC PIPE Apron and Trash Guard EA 1 $1,925.00 $1,925.00 15 30" RC PIPE Apron and Trash Guard EA 1 $1,540.00 51,540.00 16 Construct Bulkhead EA 2 S 245.00 S 490.00 17 F &I Rigid Insulation (.c watermain SY 8 $ 14.50 $ 116.00 or service crossing 18 Construct Drainage Structure Design EA 3 $2,585.00 $7,755.00 48 -4020 19 Construct Drainage Structure Design EA 2 53,482.00 56,964.00 60 -4020 20 Construct Drainage Structure Design EA 4 $1,532.00 56,128.00 (2'x3' box) 21 Construct Drainage Structure Design EA 1 $4,500.00 $4,500.00 Page 2 of TOTAL NET CHANGE ORDER NO. 4 CONTRACT STATUS: Original Contract: $3,097,587.90 Net Change of Prior Changes: $139,093.07 Change this Change Order: $63,855.80 Revised Contract: $3,300,536.77 Reconunended By: Kimley -Horn and Associates, Inc. By: Date: Agreed to By: T.A. Schfisky and Sons Inc. By: Date: Approved By: City of Maplewood By: Date: Mayor Bv: Date: $63,855.80 City Engineer Special- outlet control structure -54" 22 Construct Drainage Stricture Design EA 1 $4,179.00 $4,179.00 Special- outlet control structure -48" 23 Connect to Ex. Drainage Structure EA 2 $1,222.00 $2,444.00 {MH, CBMH or build over existing pipe} 24 Random Rip Rap Class III CY 24 $ 92.00 $2,208.00 25 Install Chain Link Fence LF 350 S 15.00 $5,250.00 26 Silt Fence, Type Heavy Duty LF 340 $ 4.07 $1,383.80 27 Inlet Protection EA 9 S 400.00 $3,600.00 28 Filter log, Type Straw Bioroll LF 110 S 6.00 $ 660.00 29 Erosion Control Blanket, Category IV SY 840 S 4.00 $3,360.00 30 Seeding, MnDOT Mixture No. 250 AC 2 $2,500.00 $5,000.00 31 Seeding MnDOT Mixture No. 310 AC 0.25 58__,250.00___ $2,062.50 TOTAL MISSISSIPPI DRAINAGE $119,475.80 TOTAL NET CHANGE ORDER NO. 4 CONTRACT STATUS: Original Contract: $3,097,587.90 Net Change of Prior Changes: $139,093.07 Change this Change Order: $63,855.80 Revised Contract: $3,300,536.77 Reconunended By: Kimley -Horn and Associates, Inc. By: Date: Agreed to By: T.A. Schfisky and Sons Inc. By: Date: Approved By: City of Maplewood By: Date: Mayor Bv: Date: $63,855.80 City Engineer Agenda Item L9 Q e o o , o9dfi" we 'C as 10 41= W10-4- To: City Council From: Greg Copeland, City Manager Date: November 21, 2007 Re: Closing City Offices on Christmas Eve and New Year's Eve Council Member Erik Hjelle requested I bring the matter of the 2007 Holiday schedule for City Offices to the City Council's attention. The City Manager has the authority to close city buildings early for Christmas Eve and New Year's Eve but not the authority to c lose the buildings for the entire day. City Council Policy, Section 14, D. Other Matters The City, at the discretion of the City Manager, can allow the building to be closed early on the day before Christmas and the day before New Year's. Council Member Hjelle proposes the City Council authorize the City Manager to close City Buildings for the entire business day on both December 24, 2007, Christmas Eve and December 31, 2007, New Year's Eve.