HomeMy WebLinkAbout2007 11-26 City Council PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, November 26, 2007
Council Chambers, City Hall
Meeting No. 20
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country
C. ROLL CALL
1. Mayor's Address on Protocol:
2. "Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work
through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself
with the Policies and Procedures and Rules of Civility, which are located near the entrance. When you address the council,
please state your name and address clearly for the record. All commentslquestions shall be posed to the Mayor and Council.
then will direct staff, as appropriate, to answer questions or respond to comments."
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. October 22, 2007 Council Manager Workshop Minutes
2. October 22, 2007 City Council Meeting Minutes
3. October 29, 2007 Council Manager Workshop Minutes
4. November 9, 2007 Special City Council Meeting Minutes
F. PUBLIC HEARINGS
1. Loading Assessment and Non - degradation Report/Public Meeting
2. Proposed Ordinance Amendment — Non - compliance Re- inspection Fees (First Reading)
3. Proposed Ordinance - Broadcast of All City of Maplewood Public Meetings (First Reading)
G. VISITOR PRESENTATIONS
H. APPOINTMENTS/PRESENTATION
1. CONSENT AGENDA
1. Approval of Claims
2. Authorization to Purchase Dell PowerEdge 6850 Server
3. Approval of the EMS Metro Regional Compact
4. Annual Gambling License Renewal — Maplewood Athletic Association
5. Annual Gambling License Renewal — Pioneer Booster Club
6. Conditional Use Permit Review — Comfort Bus -1870 Rice Street
7. Conditional Use Permit Review — Woodlynn Ponds Townhomes - County Road D and Chisholm
Parkway.
8. Conditional Use Permit Review — Regions Sleep Center -2688 Maplewood Drive
9. Conditional Use Permit Review — Maple Leaf Ridge Business Center 2475 -2495 Maplewood
Drive
10. Conditional Use Permit Review — Saint Paul Regional Water Services — 1900 Rice Street
11. Conditional Use Permit Review — Saint Paul Business Center East — 1983, 1997, 2025 Sloan
Place
12. Payment for Service — Aqua Logic
13. Resolution for Adopting 2008 Ambulance Rates
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a
member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered
separately.
J. AWARD OF BIDS
1. Lighting Retrofit of Public Works and Parks Recreation Buildings
2. Build -out and remodeling of former dispatch center in Police Department
3. Redesignation of funds at MCC — Exercise Area Expansion Project
K. UNFINISHED BUSINESS
1. Marshlands Project Proposal at TH 5 -120 Property, City Project 03 -20, Project Report and
Update
2. Reconsideration motion by Mayor Longrie on Village Tot Lot, Approval to Purchase
Equipment/Preparation of Site from the October 22, 2007 City Council Meeting
3. Maplewood Fire Fighters Relief Association
L. NEW BUSINESS
1. On -Sale Intoxicating Liquor License — Red Lobster
2. Off -Sale Intoxicating Liquor License — Merwin Liquors
3. Lot Width Variance and Lot Division — 1805 Arcade Street North
4. Conditional Use Permit - Commercial Truck Parking — 1003 Century Avenue North
5. Approve Agreement for Nuisance Abatement at 1262 Myrtle Street and Authorize Funding
from Environmental Utility Fund
6. Mogren Street Improvements, City Project 06 -17, Resolution Modifying Existing Construction
Contract, Change Order 2.
7. Infiltration /Inflow Reduction Program, City Project 06 -02, Resolution Authorizing Submittal of
Grant Requests for Foundation Drain Tile Disconnection Program
8. Desoto Skillman Area Street Improvements, City Project 06 -16, Resolution for Modification of
the existing Construction Contract, Change Order 4.
9. Proposal to Close City Offices on Christmas Eve and New Year's Eve in 2007.
M. COUNCIL PRESENTATIONS
N. ADMINISTRATIVE PRESENTATIONS
O. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request.
The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at
(651) 249 -2001 to make arrangements. Assisted Listening Devices are also available. Please check with the
City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions
can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council
meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to
one another, keep emotions in check and use respectful language.
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
Monday, October 22, 2007
Council Chambers, City Hall
5:00 p.m.
A. CALL TO ORDER
Agenda Item E1
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 5:00 p.m. by Mayor Longrie.
B. ROLL CALL
Diana Longrie, Mayor Present
Rebecca Cave, Councilmember Present
Erik Hjelle, Councilmember Present at 5:10 p.m.
Kathleen Juenemann, Councilmember Present
Will Rossbach, Councilmember Present
C. APPROVAL OF AGENDA
Mayor Longrie moved to approve the agenda;
Seconded by Councilmember Cave. Ayes - All
D. NEW BUSINESS
a. Budget Workshop — Public Works Department
Public Works Director, Chuck Ahl gave the Public Works Department budget presentation.
b. Budget Workshop Capital Improvement Plan
City Manager, Greg Copeland Introduced the Capital Improvement Plan.
Finance and Administration Manager, Bob Mittet gave the council a handout and presented the
Budget Workshop for the Capital Improvement Plan.
E. ADJOURNMENT
Mayor Longrie moved to adjourn the meeting at 6:55 p.m.
October 22, 2007, City Council Manager Workshop
MINUTES
MAPLEWOOD CITY COUNCIL
7 :00 p.m., Monday, October 22, 2007
Council Chambers, City Hall
Meeting No. 19
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Ch
at 7:00 p.m. by Mayor Longrie.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Diana Longrie, Mayor
Rebecca Cave, Councilmember
Erik Hjelle, Councilmember
Kathleen Juenemann, Councilmember
Will Rossbach, Councilmember
APPROVAL OF AGENDA
M9. Rush Line Corridor (requested b
M10. Manager Review Process (requE
M11. Development Conference (requ€
M6. - M.8 Mayor Longrie requested rem
Councilmember Hielle requested to rem
Present
Present
Present
tuber Rossbach)
ncilmember Ros
from the agenda.
- n the agenda.
Councilmember Cave moved
Seconded by Mayor Longrie.
E. APPROVAL' OF ,MINUTES
Councilmember Cave moved
Workshop minutes
Seconded by Councilmembe
the agenda as amended.
Ayes — All
Agenda Item E2
and was called to order
prove the October 8, 2007, 4:00 p.m. Council Manager
r Hjelle.
Ayes — All
Councilmember Juenemann stated that during the Inspections, Planning, and Building Operations
presentation, the only speakers were Building Official, Dave Fisher and Code Enforcement
Officer, Michael Samuelson.
Councilmember Juenemann moved to approve the October 8, 2007, 5 :00 p.m. Council Manager
Workshop minutes as amended.
Seconded by Councilmember Hjelle. Ayes — All
October 22, 2007, City Council Meeting
1
Councilmember Cave moved to approve the October 8, 2007, 7:00 p.m. City Council Meeting
minutes
Seconded by Councilmember Hjelle.
Ayes - All
Councilmember Hjelle moved to approve the October 15, 2007, 4:00 p.m. City Council Manager
Workshop minutes
Seconded by Councilmember Juenemann
Ayes — All
VISITOR PRESENTATIONS
Members of the City Council stated that at a previo
the Agenda order should be changed to have Publi c
Tonight the Agenda is not in the correct order and t' w
approved this evening, future Agendas should follo `
Elizabeth Sletten, 2747 Clarence Street No
Sletten spoke regarding a special request th'
Agenda for the October 22, 2007, City Coun
Agenda item N1. that City Attorney, Alan Ka
(Mayor Longrie indicated that this request w
Longrie said she arrived at City Hall only a f e
she hadn't had a chance to read the informs
needs to be followed when requesting an ite'
Meeting.)
us council meeting the council recommended
Hearings before Visitor Presentations.
hat even though the Agenda has been
the new order.
rth, Maplewood, addressed the council. Ms.
at she had made to add an item to the
cil Meeting. (Ms. Sletten was referring to
ntrud would be discussing this evening.)
as not received until October 22, 2007. Mayor
w minutes before 5:00 p.m. this evening and
tion. Mayor Longrie indicated the timeline that
m be added to the agenda for a Council
2. Veronica Sletten, 2727 Clarence Street North, Maplewood, addressed the council. She
thanked the Maplewood Police department for following through with the violence
concerns that the neighborhood has had in her neighborhood. She stated that even with
the additional Maplewood Police surveillance the neighbor did have his garage windows
broken into and cars are still driving through the neighborhood without their lights on. Ms.
Sletten also stated that her daughter received a death threat over the telephone and she
was concerned that the Maplewood Police department hadn't contacted her daughter
regarding this.
G. APPOINTMENTS/PRESENTATIONS
1. Presentation on City' of Maplewood Prosecution Services — H. Alan Kantrud, City
Attorney.'
Mr. Kantrud gave a presentation and presented the city council with a handout.
2. Appointment of Members for the Parks, Trails and Open Space Task Force.
a. City Manager, Greg Copeland gave a report.
b. Councilmember Rossbach asked Mr. Copeland for a list of the members.
October 22, 2007, City Council Meeting
0
3. Maplewood Veterans Honor Roll of Service — Dedication and Celebration of November
3, 2407, Karen Guilfoile, Citizen Services Manager.
a. Citizen Services Manager, Karen Guilfoile gave a short presentation.
Ms. Guilfoile invited the public to attend the Dedication and Celebration at Maplewood
City Hall on November 3, 2007, at 12:00 p.m. for cake and refreshments.
H. PUBLIC HEARINGS
1. Mogren Street Improvements, City Project 06
a. Assessment Hearing 7:00 p.m.
b. Resolution Adopting Assessment Roll
C. Public Works Director, Chuck AM gave the
Mayor Longrie asked if anyone wanted to speak regarding this item.
1. Bob Zick, 2515 White Bear Avenue, Maplewood.
Mayor Longrie closed the public hearing.
Councilmember Juenemann moved to approve the Resolution for the Adoption of the
Assessment Roll for the Mogren Street improvement Proiect, City Proiect, 06 -17
RESOLUTION 07 -10 -179
ADOPTING ASSESSMENT ROLL
WHEREAS, pursuant to a resolution adopted by the City Council on September 24
2007, calling for a Public Hearing, the assessment roll for the Mogren Street Improvements, City
Project 06 -17, was presented in a Public Hearing format, pursuant to Minnesota Statutes,
Chapter 429, and
WHEREAS, the following property owners have filed objections to their assessments
according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. Such assessments shall be payable in equal annual installments extending over a period of 8
years, the first installments to be payable on or before the first Monday in January 2008 and
shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this
assessment resolution. To the first installment shall be added interest on the entire
assessment from the date of this resolution until December 31, 2007. To each subsequent
installment when due shall be added interest for one year on all unpaid installments.
2. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, but no later than November 21s 2007, pay the whole of the
assessment on such property, with interest accrued to the date of the payment, to the city
clerk, except that no interest shall be charged if the entire assessment is paid within 30 days
from the adoption of this resolution; and they may, at any time after November 21S 2007, pay
to the county auditor the entire amount of the assessment remaining unpaid, with interest
accrued to December 31 of the year in which such payment is made. Such payment must be
made before November 21s or interest will be charged through December 31 of the next
succeeding year.
October 22, 2007, City Council Meeting 3
3. The city engineer and city clerk shall forthwith after November 21 2007, but no later than
November 21 st, 2007, transmit a certified duplicate of this assessment to the county auditor to
be extended on the property tax lists of the county. Such assessments shall be collected and
paid over the same manner as other municipal taxes.
Adopted by the council on this 22 day of October 2007.
Seconded by Councilmember Hjelle.
Ayes — All
CONSENT AGENDA
1. Councilmember Hjelle moved to approve items 1, 2,3,5 and 9 -12.
Seconded by Councilmember Juenemann. Ayes — All
2. Councilmember Juenemann moved to approve item 4.
Seconded by Councilmember Hjelle. Ayes - All
3. Mayor Longrie moved to table item 7 until staff has the opportunity to look at other fundin
The motion died for lack of a seco
Councilmember
Councilmember Cave made a friendly amendment that the city should research grants to assist
with paying for the playground equipment.
Ayes — All
moved to approve item 8.
Hjelle. Ayes — All
October 22, 2007, City Council Meeting
El
Seconded by Councilmember
1. Approval of Claims
ACCOUNTS PAYABLE
$
576,767.05
Checks #73734 thru #73812
Dated 10/02/07 thru 10/09/07
$
563,957.16
Disbursements via debits to checking account
Dated 09/28/07 thru 10/04/07
$
1,789,584.51
Checks #73813 thru #73859
Dated 10/10/07 thru 10/16/07
$
296,038.77
Disbursements via debits to checking account
Dated 10/05/07 thru 10/11/07
$
Total Accounts Payable
3,226,347.49
PAYROLL
$
446,184.76
Payroll Checks and Direct Deposits dated 10/05/07
$
2,624.27
Payroll Deduction check #1003333 thru #1003335
dated 10/05/07
$
448,809.03
Total Payroll
2. Conditional Use Pei
Councilmember Hjelle m{
2625 Larpenteur Avenue
to the site or to the schoc
Seconded by Councilme
3. Annual Renewal of
Councilmember Hielle m
r Avenue East.
my if a Droblem arises or if the owner Dr000ses a sianificant chance
Juenemann. Ayes —Al I
!ncy Exchange for Cashway Checking at 3035 White Bear Avenue.
to aDarove the Annual Renewal License for Cashway Checkina at
Seconded by Councilmember Juenemann.
Ayes — All
4. Donation to Police Department from Residential Mortgage Group.
Councilmember Juenemann moved to approve receiving the Donation of $100 to the Police
Department from the Residential Mortgage Group.
Seconded by Councilmember Hjelle. Ayes — All
October 22, 2007, City Council Meeting
5
5. Consider Approval of 2008 SCORE Funding Grant Application.
Councilmember Hjelle moved to approve the 2008 SCORE Funding Grant Application in the amount
of $74,613.
Seconded by Councilmember Juenemann. Ayes — All
6. Award Contract for 2007 -2008 Winter Sand.
Councilmember Hjelle
exceed $24,892.00.
Seconded by Councilmember Juenemann. Ayes — All
7. Legacy Village Tot Lot, Approval to Purchase Equipment.
a. Public Works Director, Chuck AN answered questions of the council.
Mayor Longrie moved to table the purchase of playground equipment until staff has the
opportunity to look at other funding options such as researching grant money through Kaboom or
working with the Parks Commission regarding this playground project
The motion died for lack of a second.
Councilmember Rossbach moved to approve the purchase of playground equipment and
benches for the Legacy Village Tot Lot with funding from the Legacy Village Park Development
Fund 433
Councilmember Cave made a friendly amendment that the city should research grants to assist
with paying for the playground equipment.
Mayor Longrie noticed a resident wanted to speak after the recommendation had already been
made and invited the resident to come forward.
Leslie Lane, 1602 Woodlyn Avenue, Maplewood, addressed the council. She said the residents in
this area are in favor of having a dog park.
Seconded by Councilmember Cave. Ayes —All
8. Rainbow Foods /Maple Ridge Driveway, City Project 07 -03.
a. Report on Cost of Work Done by Day Labor
b. Resolution Accepting Work
C. Public Works Director, Chuck AN gave a short presentation and answered questions of
the council.
October 22, 2007, City Council Meeting 6
Councilmember Juenemann moved to approve the Resolution for the Work to be done by Day
Labor for Rainbow Foods /Maple Ridge Driveway, City Proiect 07 -03
RESOLUTION 07 -10 -180
ACCEPTING WORK
WHEREAS, pursuant to resolution of the council adopted June 25 2007, ordering the
public improvement of the Rainbow Foods 1 Maple Ridge Driveway, City Staff has satisfactorily
completed the improvement in accordance with the approved plans and specifications,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA the work completed under said contract is hereby accepted and approved, and,
BE IT FURTHER RESOLVED that the council authorize the Finance department to make the
fund transfers necessary for reimbursement of labor and materials done by Public Works staff.
Seconded by Councilmember Hjelle. Ayes — All
9. Mogren Street Improvements, City Project 06-
and Easement for Trail over Pipeline.
Councilmember Hjelle
Moaren Street Droiect and authorize the Mavor a
STATE OF MIN
TY OF RASEY §
of Easement with BP Pipelines
cents (2) with BP Pipelines for the
)r Legacy Trail Extension for the
er to execute said agreements.
BP Fide 4000 -1582
FOR AND IN THE FULL CONSIDERATION of the sum of Ten Dollars ($10.00) and other
valuable consideration, in hand paid to the CITY OF MAPLEWOOD, Minnesota, hereinafter
called (Grantor), whose mailing address is 1830 East County Road B, Maplewood, Minnesota
55109, hereby grants, sells and conveys to BP PRODUCTS NORTH AMERICA INC., a Maryland
corporation, with offices located at 28100 Torch Parkway, MC 607E, Warrenville, Illinois 60555,
its successors and assigns, hereinafter called (Grantee) an Easement 50 feet in width for the
purpose, from time to time, of constructing, operating, inspecting, maintaining, protecting,
marking, repairing, replacing, changing the size of, and removing a pipeline or pipelines, and
appurtenances, equipment, and facilities useful or incidental to or for the operation or protection
October 22, 2007, City Council Meeting 7
thereof, for the transportation of oil, gases, liquids, solids, or any mixtures thereof, hereinafter
called (Pipeline Facilities), on, over and through the following described land located in the
Northeast Quarter of the Northwest Quarter of Section 3,
Township 29 North, Range 22 West, Ramsey County, Minnesota.
Said 50 foot Easement strip is more particularly described in Exhibit A attached hereto and
hereby made a part hereof as though fully set forth herein
Together with the right of unimpaired access to said pipeline or pipelines, and the right of ingress
and egress on, over, and through the above- described land for any and all purposes necessary
and incident to the exercise by said Grantee of the rights granted hereunder with the further right
to maintain the Easement herein granted clear of trees, undergrowth, and brush, without
compensation to Grantor, its successors and assigns.
Grantor shall have the right to use and enjoy the above - described premises; provided however,
Grantor shall not exercise such use and e
the exercise by Grantee of any of the righ
driveways, underground pipes, cables, or
the limits of the Easement and provided fL
assigns, shall not erect or construct, nor p
walls, fences, engineering works, or any c
through, or across said Easement without
and assigns, hereinafter called (Permitted
ijoyment in a manner that will impair or interfere with
s herein granted. Grantor agrees no buildings, streets,
any other structures shall be executed or created within
rther that Grantor, its heirs, successors, grantees, and
armit the erection or construction of any buildings,
:her type of structure or structures on, over, under,
the express written consent of Grantee, its successors
Facilities). Such consent shall not be unreasonably
withheld. If such written consent is given, all costs and expenses of moving, lowering, relocating
or encasing Grantee's Pipeline Facilities to accommodate such new streets, driveways, pipes,
cables or other structures, shall be borne by the then owners of the Property or such other
persons who shall have the right to require such or similar modifications to the Pipeline Facilities.
Grantee, its successors, grantees, and assigns shall not be held liable to Grantor, its heirs,
successors, grantees, and assigns, for any damage caused to any of the Permitted Facilities
constructed across or along the Easement in exercising the Grantee's rights granted herein, and
if in the judgment of Grantee, the construction of such Permitted Facilities requires that the
pipeline or pipelines located on said strip be altered, lowered, encased, or otherwise protected,
the entire cost of such protective measures shall be borne fully by Grantor, its heirs, successors,
grantees, and assigns. Grantee shall not be liable for damages caused on the Easement by
keeping said Easement clear of trees, undergrowth, brush, structures, or any other obstructions.
October 22, 2007, City Council Meeting 8
Grantor shall not reduce, nor allow a third party to reduce the cover over the pipeline at any time.
Further, Grantor shall not add, nor allow a third party to add more than two (2) feet of cover over
the pipeline, other than for roads or crossings across and over, but not along the length thereof.
Such additional cover shall not be added without prior written consent of Grantee. Such consent
shall not be unreasonably withheld.
The terms, conditions, and provision of this Easement shall extend to and be binding upon the
heirs, executors, administrators, grantees, personal representatives, successors and assigns of
the parties hereto. The Easement and rights herein granted may be leased or assigned, in whole
or in part.
TO HAVE AND TO HOLD, said Easement, rights, estates and privileges
successors and assigns.
IN WITNESS WHEREOF, Grantor has executed this instrument this
1 2007.
GRANTOR:
CITY OF MAPLEWOOD AS CITY, ATTEST:
Diana Longrie, Mayor
CITY OF MAPLEWOOD AS CITY,
Greg Copeland, City Manager
day of
, its
ATTEST:
October 22, 2007, City Council Meeting 9
ACKNOWLEDGMENT
STATE OF MINESOTA §
COUNTY OF RAMSEY §
This instrument was acknowledged before me this day of
2007, by Diana Longrie as Mayor of the City of Maplewood, Minnesota and Greg Copeland as
City Manager of the City of Maplewood, Minnesota, who signed the foregoing Easement
Agreement in their capacity of Mayor and Interim City Manager and delivered said document as
their own act and deed on behalf of the City of Maplewood, Minnesota.
Public, State of Minnesota
October 22, 2007, City Council Meeting
ffel
My commission expires:
AGREEMENT
KNOW ALL MEN BY THESES PRESENTS:
File: 4000 - 1579
WHEREAS, BP Products (North America) Inc., a Maryland corporation whose mailing address is:
BP Products (North America) Inc.
28100 Torch Parkway
Warrenville, Illinois 60555
(hereinafter called "BP "), is present owner of a right of way and easement, (hereinafter called the
"Easement "), over through, under and across part of Section 3, Township 29 North, Range 22
West, Ramsey County, State of Minnesota, granted by a certain instrument dated July 13, 1946,
executed by Frank J. Hajicek and Mary Hajicek as grantors, unto Standard Oil Company, and
Indiana corporation, it's successors and assigns, as grantee, said Contract being recorded in
Book 1233 at Page 29, as Document No. 1135890; and
WHEREAS, the Easement was amended and limited to a strip of land (hereinafter called
the "Easement Strip ") 50 feet in width by an Agreement and Partial Release (hereinafter called
the "Defining Agreement ") dated February 10, 2004, executed by BP Products (North America)
Inc., a Maryland corporation, as grantor, unto Legacy Holdings -MW, LLC, a Minnesota limited
liability corporation, it's successors and assigns, as grantee, said Agreement being recorded in
the Office of the Registrar of Titles of Ramsey County on July 9, 2004, as Document No.
1825662, and recorded in the Office of the County Recorder of Ramsey County on July 22, 2004,
as Document No. 3774796; and
WHEREAS, Standard Oil Company, an Indiana corporation, did assign its rights, title and
interests in the Easement to the American Oil Company, a Maryland corporation, on December
31, 1960; and
WHEREAS, The American Oil Company did change its name to Amoco Oil Company on
December 31, 1972; and
WHEREAS, Amoco Oil Company did change its name to BP Products North America Inc.
on October 1, 2001; and
WHEREAS pursuant to the Easement, BP owns, maintains and operates a pipeline with
equipment, appurtenances and apparatus therefore, if any (hereinafter collectively called
"pipeline ") within the Easement Strip; and
WHEREAS The City of Maplewood, Minnesota, whose address is:
City of Maplewood
1902 County Road B East
Maplewood, MN 55109
c/o R. Charles Ahl
Director of Public Works /City Engineer
October 22, 2007, City Council Meeting 11
(hereinafter called "MAPLEWOOD ") has requested BP to consent to the construction of an eight
foot wide bituminous path (hereinafter called "Permitted Facilities ") within the Easement Strip, as
shown on the Engineering drawings by Kimley -Horn and Associates, Inc. for the City of
Maplewood, City Project 06 -17 Sheets 49 and 50 attached hereto and made a part hereof, and
marked as Exhibits A and A -1, and General Location Drawing marked as Exhibit A -2.
NOW, THEREFORE, in reliance on the aforesaid representations and its consideration of
the premises and the mutual covenants herein contained, notwithstanding any of the provisions
of the Easement and Defining Agreement which prohibit such construction within the Easement
Strip, BP hereby consents and agrees, insofar as it has the lawful right so to do, to the
construction and maintenance of the Permitted Facilities within the Easement Strip, subject to the
following terms and conditions;
1) BP has the right to remove portion(s) of the Permitted Facilities as necessary in
BP's sole discretion in the exercise of its rights under the Easement and Defining
Agreement. After BP has completed any work necessitating the removal of the
Permitted Facilities or any portion thereof, MAPLEWOOD shall be responsible
for replacing and repairing the Permitted Facilities, BP shall not be responsible
for any damage to the Permitted Facilities and MAPLEWOOD releases BP from
all costs, losses or damages directly or indirectly arising from BP's removal of
portions of the Permitted Facilities.
2) MAPLEWOOD covenants to pay for any and all damages to the Pipeline and
appurtenances and to release, indemnify and hold BP harmless from and against
any and all loss or liability of any nature (including legal fees and expenses)
resulting from injury to or death of any person or persons, damage to property of
any person, firm or corporation or fines levied by governmental entities, where
such loss, liability, injury, death, damage or fine results from the construction or
from any work or acts attributed to MAPLEWOOD, whether or not otherwise
permitted hereunder, or from BP's removal of portions of the Permitted Facilities.
3) Except for the Permitted facilities as provided for in this Agreement,
MAPLEWOOD, its successors and assigns shall not build, erect, create or
construct, nor permit to be built, erected, created or constructed, any obstruction,
building, lake, engineering works, utility or other installations and facilities on,
over, under, through or across the Easement Strip.
4) All costs and expenses for constructing, operating, maintaining and removing the
Permitted Facilities shall be borne solely by MAPLEWOOD, its successors and
assigns.
5) MAPLEWOOD shall not commence with any excavation or construction on or
near the Easement Strip without first contacting the local "One -Call" utility
locating service at least 48 hours (two working days) prior to initiating any
excavation or construction activities so BP can arrange to have a representative
present when MAPLEWOOD or its contractor are working in close proximity to
the Easement Strip.
October 22, 2007, City Council Meeting 12
0\ BP nnoy, at it's so disoret0n, elect to have @ representat on site during
MAPLEVVO[)[>'8 excavation or construction activities in o|ooa proximity to BP's
Easement G8hp and K8APLEVVO[)O herein acknow that BP's
representative shall have full authority to stop any of MAPLEWOOD's excavation
or construction related activities in close proximity to BP'S Easement Strip if BP'S
nypresentodve, in his/her sole diooredon, feels yNAPLEVV[)OO'm activities could
result in damage to BP's pipeline.
7\ M/\PLEVV[){)O shall immediately cease work and notify BP if BP's pipeline is
struck by any rnaons of earth disturbing equipment so BP can inspect its
p|pe|ine, and if required, make all necessary repairs.
8\ All notices shall be sent by United States registered or certified mail, return
receipt requested, and shall be addressed to the parties at the address first
mentioned above or at such other address as the parties may direct.
S) The Easement and Defining Agreement affect
except as modified and changed by this Agreement.
10\ |f any one O[ more Of the provisions of this Agreement or the applicability Ofany
such pP0viSiODS to @ specific situation shall be invalid or uD8DfO[C8@b|e. the
validity and 6O�0[C6@bi|itv p|iC@dO�m� such pn0viSiODS Sh@|| not be
�
' ' applications .
affected.
11\ The covenants contained in this Agreement shall constitute covenants running
with the land and shall be binding upon and insure to the benefit of the parties
hereto, their personal representatives, heirs, successors, and assigns.
12) During installation and future maintenance of the Permitted Facilities within
Agreement has been duly executed, this day
a City of Maplewood, Minnesota
Kathryn G.Donne CUanaLonghe
Attorney inFact Mayor
October 22.2OO7. City Council Meeting
13
ACKNOWLEDGMENT
STATE OF ILLINOIS }
} SS:
COUNTY OF }
Before me, , a Notary Public in and for said County and
State, on this day personally appeared Kathryn G. Donnelly, Attorney in Fact for BP Products
(North America) Inc., a Maryland corporation, and acknowledged to me that she executed said
instrument for the purposes and consideration therein expressed and as the act of said
corporation.
Given under my hand and seal of office this day of 1 2007
ME
Notary Public
ACKNOWLEDGMENT
STATE OF }
} SS:
COUNTY Of }
Before me, a Notary Public in and for said County and
State, on this day personally appeared Diana Longrie, Mayor of the City of Maplewood,
Minnesota, and acknowledged to me that she executed said instrument for the purposes and
consideration therein expressed and as the act of said City.
Given under my hand and seal of office this day of 1 2007.
la
Notary Public
October 22, 2007, City Council Meeting 14
EXHIBIT B
Page 1 of 2
Attached to and becoming a part of this Agreement, by and between BP Products (North
America) Inc. and the City of Maplewood
Excavation Specific Requirements
No excavation or construction activity will be permitted in the vicinity of a pipeline until all
appropriate communications have been made with BP's field operations and control center
personnel.
There shall be no excavation or backfilling within the pipeline right -of -way for any reason without
a representative of BP on site giving permission.
In some instances, excavation and other construction activities around certain pipelines can be
conducted safely only when the pipeline operating pressure has been reduced. Contractors are
therefore cautioned that excavation which exposes or significantly reduces the cover over a
pipeline may have to be delayed until the reduced operating pressures are achieved.
General Construction Activities
The contractor shall not be permitted to transport construction materials or equipment
longitudinally over the pipeline.
• Where it is necessary for construction equipment (i.e. tractors, backhoes, dump trucks etc.) or
equipment transporting construction materials to cross the pipeline to gain access to the job site,
a crossing shall be constructed at a 90 degree angle to the pipeline and shall consist of a ramp
constructed of stone, which shall provide a minimum of seven feet (7 ") total cover over the
pipeline.
October 22, 2007, City Council Meeting 15
• The ramps shall extend a minimum of ten feet (10') on either side of the pipeline and shall
be approved by BP prior to use. Other means of temporary crossing to protect the
pipeline may be considered by BP after evaluation and approval by BP engineering.
• No track type construction equipment shall be permitted to pivot or turn directly over top of
the pipeline.
• A scraper or pan type tractor shall not be used for removal of soil within ten feet (10') of the
centerline of the pipeline. Rubber tire or small track type equipment is an acceptable
alternative.
• A sheepsfoot roller shall not be used for compaction purposes within five feet (5') or
directly above the centerline of the pipeline.
• No vibratory rollers shall be used within three feet (3) of the centerline of the pipeline until
the compacted cover over the pipeline has reached a depth of three and one -half feet
(`�
The above comments and
requirements to avoid conflict
impose further stipulations or
situation.
Seconded by Councilmember
are submitted as general construction
easement rights. BP reserves the right to
specific to each individual easement or
mann. Ayes — All
October 22, 2007, City Council Meeting
10. Kenwood Area Street Reconstruction, City Project 05 -16.
a. Resolution for Modification of the Existing Construction Contract, Change Order No. 13.
b. Resolution for Acceptance of Project.
Councilmember Hjelle moved to approve the Resolution Directing the Modification of the existing
construction for the Kenwood Area Neighborhood Street Improvements, City Proiect 05 -16,
Change Order 13 and Resolution for Acceptance of the Proiect.
RESOLUTION 07 -10 -181
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 05 -16, CHANGE ORDER NO 12
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 05 -16, Kenwood Area Neighborhood Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 05 -16, Change, Order No. 12.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the
existing contract by executing said Change Order No. 13 in the amount of $68,026.22. The
revised contract amount is $5,301,569.85
The finance director is hereby authorized to make the financial transfers necessary to
implement the revised financing plan for the project. A project budget of $6,296,000.00 shall be
established. The proposed financing plan is as follows:
FINAL BUDGET
WAG FUND $ 128,850.00
SPRWS $ 535,260.00
RWMWD $ 102,440.00
EUF $ 349,350.00
SEWER FUND $ 647,900.00
PRIVATE DRIVEWAYS $ 83,030.00
INTEREST ON INV $ 80,000.00
ASSESSMENTS $ 1,454,620.00
BOND SALE $ 2,614,550.00
TRANSFER FROM PIP $ 300,000.00
TOTAL $ 6,296,000.00
October 22, 2007, City Council Meeting 17
RESOLUTION 07 -10 -182
ACCEPTANCE OF PROJECT
WHEREAS, the city engineer for the City of Maplewood has determined that the Kenwood
Area Street Improvements, City Project 05 -16, are complete and recommends acceptance of the
project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that City Project 05 -16 is complete and maintenance of these improvements is
accepted by the city. Release of any retainage or escrow is hereby authorized.
Seconded by Councilmember Juenemann.
Ayes — All
October 22, 2007, City Council Meeting 18
11. Resolution Approving a Housing Plan and Program and Authorizing the Execution of
Various Documents in Connection with the Issuance of Multi - Family Housing Revenue
Bonds (Woodlynn Village Project).
Councilmember Hjelle moved to approve the Resolution Approving a Housing Plan and Program
and Authorizing the Execution of Various Documents in Connection with the Issuance of Multi -
Family Housing Revenue Bonds (Woodlynn Village Proiect).
Extract of Minutes of a Meeting of the
City Council of the
City of Maplewood, Minnesota
Pursuant to due call and notice thereof, a regular meeting of the City Council of
the City of Maplewood, Minnesota was duly held at the City Hall in said City on Monday, the
22nd day of October, 2007, at 7 :00 P.M.
The following members were present:' Diana Longrie, Mayor
Rebecca Cave. Councilmember
_e, Councilmember
Juenemann, Councilmember
,bach_ Councilmember
and the following were absent:
Member Juenemann introduced the following resolution and moved its
adoption:
RESOLUTION 07 -10 -183
APPROVING A HOUSING PLAN AND PROGRAM AND
AUTHORIZING THE EXECUTION OF VARIOUS DOCUMENTS IN
CONNECTION WITH THE ISSUANCE OF
MULTIFAMILY HOUSING REVENUE BONDS
(WOODLYNN VILLAGE PROJECT)
The motion for the adoption of the foregoing resolution was duly seconded by
member Hjelle and upon vote being taken thereon the following voted in favor
thereof: All
and the following voted against the same: None
whereupon said resolution was declared duly passed and adopted.
October 22, 2007, City Council Meeting 19
RESOLUTION 07 -10 -183
APPROVING A HOUSING PLAN AND PROGRAM AND
APPROVING AUTHORIZING EXECUTION OF VARIOUS DOCUMENTS IN
CONNECTION WITH THE ISSUANCE OF
MULTIFAMILY HOUSING REVENUE BONDS
(WOODLYNN VILLAGE PROJECT)
WHEREAS, the City of Maplewood (the "City ") has received a proposal from Woodlynn
Properties Limited Partnership, a Minnesota limited partnership (the "Borrower "), that the City
issue its revenue bonds in an aggregate principal amount not to exceed $5,500,000 to finance the
acquisition, renovation and equipping of a low and moderate income senior multifamily housing
development to be located in the City (the "Project "); and
WHEREAS, the City preliminarily approved the Project on June 11, 2007; and
WHEREAS, pursuant to Minnesota Statutes; Section 462C.01 and 462C.03, the City has
prepared a housing program (the "Housing Program ") in connection with the Project; and
WHEREAS, in accordance with Minnesota Statutes, Section 462C.04, subd. 2, the
Housing Program has been submitted to the Metropolitan Council for review; and
WHEREAS, in accordance with Minnesota Statutes, Sections 462C.01(2) and 462C.04,
subd. 2, the City has held a public hearing on July 9, 2007 on the Housing Program and the
issuance of revenue bonds of the City to finance the Project.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota, as follows:
1. The Housing Program is hereby approved in substantially the form on file with the
City.
2. The Borrower has proposed that the City issue its Multifamily Housing Revenue
Bonds (WoodlynnVillage Project), Series 2007 in an aggregate principal amount not to exceed
$5,500,000 {the `Bonds ") to finance the costs of the acquisition and renovation of the Project in
accordance with a Bond Purchase Agreement (the `Bond Purchase Agreement ") among the City,
the Borrower and Piper Jaffray & Co. (the "Purchaser ").
3. The Bonds will be issued by the City pursuant to a Trust Indenture dated as of
November 1, 2007, (the "Indenture "), executed by the City and Wells Fargo Bank, National
Association, Minneapolis, Minnesota (the "Trustee "). The Bonds will be secured by a Mortgage,
Assignment of Rents, Security Agreement and Fixture Filing dated as of November 1, 2007,
executed by the Borrower in favor of the Issuer and assigned by the Issuer to the Trustee pursuant
to an Assignment of Mortgage Documents dated as of November 1, 2007, (the "Assignment of
Mortgage ").
October 22, 2007, City Council Meeting 20
4. Pursuant to the terms of a proposed Loan Agreement dated as of November 1 2007
between the City and the Borrower (the "Loan Agreement "), the City will loan the proceeds of the
Bonds to the Borrower to finance the Project. The Borrower has agreed, pursuant to a Regulatory
Agreement dated as of November 1, 2007, by and among the City, the Borrower and the Trustee
(the "Regulatory Agreement ") to operate the Project as a "residential rental project" under Section
142(d) of the Internal Revenue Code of 1986, as amended. The Bonds will be offered for resale by
the Purchaser pursuant to a Limited Offering Memorandum (the "Offering Memorandum "). The
Borrower has agreed, pursuant to a Tax Compliance Agreement dated as of November 1, 2007, by
and among the City, the Borrower and the Trustee (the "Tax Compliance Agreement ") to take
such action as is required of it so that the Bonds are, and to refrain from any action which would
cause the Bonds to not be, obligations described in Section 103 of the Code, the interest on which
is not includable in the "gross income" of the holder for purposes of federal income taxation.
5. Forms of the following documents have been submitted to the City Council:
(a) The Loan Agreement;
(b) The Indenture;
(c) The Regulatory Agreement;
(d) The Bond Purchase Agreement;
(e) Tax Compliance Agreement; and
(f) The Assignment of Mortgage.
The foregoing documents are hereafter referred to as the `Bond Documents."
6. It is hereby found, determined and declared that:
(a) the issuance and sale of the Bonds, the execution and delivery by the City of the
Bond Documents and the performance of all covenants and agreements of the City contained in
the Bond Documents and of all other acts and things required under the constitution and laws of
the State of Minnesota to make the Bond Documents and the Bonds valid and binding obligations
of the City in accordance with their terms, are authorized by the Act;
(b) it is desirable that the Bonds be issued by the City upon the terms set forth in the
Indenture;
(c) the basic payments under the Loan Agreement are fixed to produce revenue
sufficient to provide for the prompt payment of principal of, premium, if any, and interest on the
Bonds issued under the Indenture when due, and the Loan Agreement, Mortgage and Indenture
also provide that the Borrower is required to pay all expenses of the operation and maintenance of
the Project, including, but without limitation, adequate insurance thereon and insurance against all
liability for injury to persons or property arising from the operation thereof, and all taxes and
special assessments levied upon or with respect to the Project premises and payable during the
term of the Loan Agreement and Indenture;
October 22, 2007, City Council Meeting 21
(d) under the provisions of Minnesota Statutes, Chapter 462C and as provided in the
Loan Agreement and Indenture, the Bonds are not to be payable from or charged upon any funds
other than the revenue pledged to the payment thereof, the City is not subject to any liability
thereon; no holder of any Bonds shall ever have the right to compel any exercise by the City of its
taxing powers to pay any of the Bonds or the interest or premiums thereon, or to enforce payment
thereof against any property of the City except the interests of the City in the Loan Agreement
which have been assigned to the Trustee under the Indenture; the Bonds shall not constitute a
charge, lien, or encumbrance, legal or equitable upon any property of the City except the interests
of the City in the Loan Agreement which have been assigned to the Trustee under the Indenture;
the Bonds shall recite that the Bonds are issued without moral obligation on the part of the state or
its political subdivisions, and that the Bonds, including interest thereon, are payable solely from
the revenues pledged to the payment thereof, and, the Bonds shall not constitute a debt of the City
within the meaning of any constitutional or statutory limitation.
7. The forms of the Bond Documents and exhibits thereto are approved substantially
in the form submitted. The Bond Documents, in substantially the forms submitted, are directed to
be executed in the name and on behalf of the City by the Mayor and the City Manager. Any other
documents and certificates necessary to the transaction described above shall be executed by the
appropriate City officers. Copies of all of the documents necessary to the transaction herein
described shall be delivered, filed and recorded as provided herein and in the Bond Documents.
8. The City shall proc
amount not to exceed $5,500,000,
the interest rates set forth therein.
in the Bond Purchase
connection with this I
prepare and execute t
authentication and de
9. The
directed to prepare
the Citv relating to
officers' c
cates and a
tv as to the
to
t and
The
to issue the Bonds in an aggregate principal
id upon the terns set forth in the Indenture and at
11 be purchased on substantially the terms set forth
ure which have been submitted to the City in
f City Manager are authorized and directed to
he Indenture and to deliver them to the Trustee for
I City Manager and other officers of the City are authorized and
b to the Purchaser certified copies of all proceedings and records of
, and such other affidavits and certificates as may be required to
legality of the bonds as such facts appear from the books and records
)ntrol or as otherwise known to them; and all such certified copies,
luding any heretofore furnished, shall constitute representations of
contained herein.
10. The City hereby ratifies, confirms and consents to the use of the Offering
Memorandum in connection with the sale of the Bonds. The City has not prepared nor made any
independent investigation of the information contained in the Offering Memorandum other than
the section therein captioned "The Issuer," and the City takes no responsibility for such
information.
October 22, 2007, City Council Meeting 22
11. The approval hereby given to the Bond Documents and the various other
documents referred to in paragraph 6 above includes approval of (a) such additional details therein
as may be necessary and appropriate and such modifications thereof, deletions therefrom and
additions thereto as may be necessary and appropriate and approved by Bond Counsel and the
City officials authorized herein to execute said documents prior to their execution and (b) such
additional documents, agreements or certificates as may be necessary and appropriate in
connection with the Bond Documents and with the issuance and sale of the Bonds and approved
by Bond Counsel and City officials authorized herein to execute said documents prior to their
execution; and said City Attorney and City officials are hereby authorized to approve said changes
or additional documents, agreements or certificates on behalf of the City. The execution of any
instrument by the appropriate officer or officers of the City herein authorized shall be conclusive
evidence of the approval of such documents in accordance with the terms thereof and hereof. In
the absence (or inability) of the Mayor or City Manager, any of the documents authorized by this
resolution to be executed by them may be executed by the Acting Mayer or the Acting City
Manager, respectively.
Passed: October 22, 2007.
Mayor
Attest
City Clerk
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
1, the undersigned, being the duly qualified and City Manager of the City Council of the City of
Maplewood; Minnesota, DO HEREBY CERTIFY that I have compared the attached and
foregoing extract of minutes with the original thereof on file in my office, and that the same is a
full, true and complete transcript of the minutes of a meeting of the City Council of said City duly
called and held on the date therein indicated, insofar as such minutes relate to the authorization of
the issuance of the $5,500,000 Multifamily Housing Revenue Bonds (The Woodlynn Village
Project), Series 2007.
WITNESS my hand this day of , 2007.
City Clerk
Seconded by Councilmember Juenernann.
Ayes — All
October 22, 2007, City Council Meeting 23
12. Church of the Presentation of the Blessed Virgin Mary Gambling Permit Resolution.
Councilmember Hjelle moved to approve the Resolution for Temporary Gambling for the Church
of the Presentation of the Blessed Virgin Mary.
RESOLUTION 07 -10 -184
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that
the temporary premises permit for lawful gambling is approved for the Church of the
Presentation of the Blessed Virgin Mary (BVM), 1725 Kennard Street, Maplewood.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling
Control Division of the Minnesota Department of Gaming approve said permit application
as being in compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council
of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their
approval.
Seconded by Councilmember Juenemann. Ayes - All
J. AWARD OF BIDS
None.
K. UNFINISHED BUSINESS
1. Pay Equity Implementation Report, Chuck Bethel, City Attorney for Labor Relations
Jim Fox, Fox/Lawson and Associates.
a. John Greer, gave a short presentation and answered questions of the council.
b. Jim Fox, Fax /Lawson and Associates, gave a short presentation and answered
questions of the council.
Councilmember Hjelle moved to approve the adoption of the new Pay Equity Implementation
Report.
Mayor Longrie offered a friendly amendment stating With the requirement to be included in any
action that there shall not be an exchange of open space property for city parks and that the "no-
net policy" shall include that equivalent quality which shall be a minimum requirement of any
Property exchanges.
Seconded by Councilmember Cave. Ayes — All
October 22, 2007, City Council Meeting 24
2. Conservation Easements — Authorization to contract with Minnesota Land Trust to
Proceed with Implementation on Tier One Sites.
a. Public Works Director, Chuck Ahl, gave the presentation and answered questions of
the council.
Councilmember Rossbach moved to approve the proposal from Minnesota's Land Trust in the
amount of $55,000 and authorize the initial phase of the work ($15,000) to be paid from PAC
proceeds. Staff should investigate and report on funding alternatives for long -term easement
enforcement and stewardship ($40,000) and report back to the Council. Staff is directed to
pursue other land protection options for those preserves that would not be protected by
conservation easements through a process of "no -net loss policy ", comprehensive plan policies
and ordinance restrictions. With the requirement to be included in any action that there shall
not be an exchange of open space property for city parks and that the "no -net policy"
shall include that equivalent quality which shall be a minimum requirement of any
aroaerty exchanaes.
Seconded by Councilmember Cave. Ayes — All
3. Proposed Settlement Agreement with Clear Channel Outdoor, Inc.
a. City Attorney, Alan Kantrud gave the presentation and answered questions of the
council.
b. Tom McCarver, Clear Channel Outdoor, Inc., addressed the council and answered
questions of the council.
C. Senior Planner, Tom Ektrand answered questions of the council.
IITFifM =
to speak regarding this item.
1. Dale Trippler, Planning Commissioner, 1201 Junction Avenue, Maplewood, addressed the
council. Mr. Trippler shared his views regarding this item.
2. Bob Zick, 2515 White Bear Avenue, Maplewood, addressed the council and shared his
views regarding this item.
3. Dave Schilling, 1955 Greenbrier Street, Maplewood, addressed the council, and shared
his views regarding this item.
4. Robert Martin, Planning Commissioner, 2329 Londin Lane, Maplewood, addressed the
council and shared his views regarding this item.
5. Joe Walton, Planning Commissioner, 2393 Hazelwood Street, Maplewood, addressed the
council, shared his views regarding this item.
October 22, 2007, City Council Meeting 25
Councilmember Hjelle moved to approve the Proposed Settlement and that Authority be given to
the City Manager to enter into the Agreement with Clear Channel Outdoor, Inc. With the addition
of the ten year maintenance agreement and any other agreements that were made before
this information was printed. With the understanding that the city council will soon see a
resurrection of the proposed sign ordinance amendment that was brought before the
council over one year ago.
FOR PUBLIC SERVICE MESSAGING AND
COMMUNITY CENTER SIGN AGREEMENT AND SETTLEMENT OF ISSUES BY AND
BETWEEN CITY OF MAPLEWOOD AND CLEAR CHANNEL OUTDOOR, INC.
Agreement made this 22nd day of October, 2007 by and between the City of Maplewood
( "City ") and Clear Channel Outdoor, Inc., a Delaware corporation ("Clear Channel ").
WHEREAS, Clear Channel, Inc. acknowledges that it has erected, constructed or
otherwise caused to be operational a "Dynamic Display" sign face (as hereinafter defined) in the
City of Maplewood; and:
WHEREAS, City staff has indicated to Clear Channel that it believes Clear Channel's
dynamic display sign face may be in conflict with a, provision of the Maplewood Code; and:
WHEREAS, several cities in Minnesota have studied the effect of Clear Channel's
installation of so- called "Dynamic Displays" and:
WHEREAS, the City of Maplewood has determined that engaging in litigation regarding
the employment of these "Dynamic Displays" would be counterproductive based on the
experience of other cities similarly situated and which have settled and determined the presence
of such "Dynamic Display(s)" do not constitute a problem; and:
WHEREAS, the City does hereby commit to amend that portion of the Maplewood Sign
(zoning) Code to clarify that off - premise billboards are not prohibited from incorporating a
technology that allows sign surfaces to change their sign faces in color or illumination with
technology that may include illumination manipulated through digital input or other methods that
allow the sign surface to present a series of images or displays that do not blink, flash or flutter
but that do, by definition, change in color and/or illumination; signs that will fit the definition of
"Dynamic Displays) as shall be further- defined; and:
WHEREAS, the City is desirous of utilizing Clear Channel's "Dynamic Displays" to display
community and public service announcements; and:
WHEREAS, Clear Channel is agreeable to displaying community and public service
announcements for the City and to further provide the City with a "Galaxy Pro 20mm LED
Display" for the Maplewood Community Center at Clear Channel's sole expense and cost as a
condition precedent to the City council's approval of a "Dynamic Display" ordinance in conformity
with this agreement and respective of Clear Channel's previously activated "Dynamic Display"
located at Highwood and 1-494.
NOW, THEREFORE, the parties agree as follows:
1. Clear Channel agrees to reserve no less than five (5) hours (2250 eight- second
spots) per month per "Dynamic Display" in Maplewood for community and public service
announcements, provided that such announcements cannot be resold and cannot be used by or
on behalf of any for - profit enterprise.
October 22, 2007, City Council Meeting 26
The City shall be solely responsible for the design and development of all advertising
copy, which shall be subject to Clear Channel's review and approval.
The City must provide Clear Channel reasonable advance notice for any requested
announcement. Advertising time not used by the City in any month will be forfeited, and will not
carry into another calendar month. Clear Channel shall have discretion to deliver this service on
one or any combination of its "Dynamic Displays." The City may delegate to another
governmental entity a portion of the time for community and public service announcements, but
such delegation shall not make the delegatee a beneficiary of this paragraph or otherwise entitle
that entity to bring an action to enforce this paragraph. Such enforcement rights shall at all times
remain with the City.
Clear Channel's obligations pursuant to this paragraph are contingent upon Clear Channel
receiving the permits described in paragraph 3 below.
2. Clear Channel agrees to purchase and install a Galaxy Pro 20mm LED Dynamic
Display for the Maplewood Community Center ( " Galaxy Pro Sign "). The design and specifications
of the Galaxy Pro Sign are attached hereto as Exhibit A. Clear Channel agrees to purchase and
install the Galaxy Pro Sign no later than ninety (90) days after Clear Channel's receipt of the
permits described in paragraph 3 below. Clear Channel agrees to remove and dispose of the
existing City sign located at the Maplewood Community Center. Upon installation of the Galaxy
Pro Sign, Clear Channel shall transfer to the City all warranties obtained from the manufacturer.
The City shall be solely responsible for all messaging associated with the Galaxy Pro Sign, as
well as all maintenance and upkeep. Clear Channel agrees to provide adequate training for City
Staff for operation of the Galaxy Pro Sign. Clear Channel makes no warranties or representations
whatsoever to the City regarding the Galaxy Pro Sign and the City shall look only to the
manufacturer for any claims or causes of action respecting the Galaxy Pro Sign. Clear Channel
agrees to provide the City with a three year maintenance contract for the Galaxy Pro Sign upon
installation. Clear Channel's obligations pursuant to this paragraph are contingent upon Clear
Channel receiving the permits described in paragraph 3 below.
3. It is the City's intention to proceed with a revision to the Maplewood Code
clarifying that Dynamic Displays are not prohibited. It is Clear Channel's intention to proceed with
applications for sign permits for three (3) additional Dynamic Display sign faces, one being
located on the structure at Highwood and 1 -494 and two being located on the existing structure at
Highway 36 and White Bear Avenue. Clear Channel's application for the permits for the structure
at Highway 36 and White Bear Avenue will require the City to grant conditional use permits to
increase the 35 foot height limitation in the Code to 50 feet. The permit applications will also
require that the Dynamic Display signs be permitted to change no more frequently than once
every 8 seconds operating up to 24 hours a day every day of the year.
4. Clear Channel agrees to incorporate its "Dynamic Display(s)" in Maplewood into
the State of Minnesota's "Amber Alert" network, and to operate such Dynamic Displays under the
same "Amber Alert" terms generally in place between Clear Channel and the State of Minnesota's
Department of Public Safety, which currently provides that Clear Channel will post timely
messages within its digital display network in the applicable area.
5. Upon adoption of the amendment to the City's Sign Code clarifying that Dynamic
Displays are not prohibited in the City of Maplewood, Clear Channel and the City agree to abide
by the following standards and procedures regarding the brightness and illumination on Clear
Channel's "Dynamic Displays" (Signs) in the City of Maplewood:
October 22, 2007, City Council Meeting 27
a. No sign may be brighter than is necessary for clear and adequate visibility.
b. No sign may be of such intensity or brilliance as to impair the vision of a
motor vehicle driver with average eyesight or to otherwise interfere with the
driver's operation of a motor vehicle.
C. No sign may be of such intensity or brilliance that it interferes with the
effectiveness of an official traffic sign, device or signal.
d. All "Dynamic Display(s)" operated by Clear Channel must be equipped with
a mechanism that automatically adjusts the brightness in response to
ambient conditions. The signs must also be equipped with a means to
immediately turn off the display or lighting if it malfunctions and the sign
owner or operator must immediately turn off the sign or lighting when
notified by the City that it is not complying with the standards in this section.
e. The images and messages displayed must be static, and the transition from
one static display to another must be instantaneous without any special
effects.
f. The images and messages displayed must be complete in themselves,
without continuation in content to the next image or message or to any
other sign.
6. The City agrees it will not enforce against Clear Channel any future ordinance,
rule, regulation or other law which limits the right of dear Channel to operate its hereinbefore
described "Dynamic Display(s)" consistent with the terms of this Agreement, except to the extent
such future ordinance, rule, regulation, or other law reasonably relates to safety.
7. The City further agrees that upon execution of this Agreement and performance on the
part of Clear Channel, pursuant to paragraph 2 of this Agreement, the City will not pursue any
action, criminal or civil, against Clear Channel for the operation of its sign face currently being
operated at Highwood and 1 -494 within the City of Maplewood.
8. This Agreement, including all rights and obligations provided for herein, shall be binding
upon the successors and assigns of the parties, whether by way of merger, consolidation,
operation of law, assignment, purchase or other acquisition, including subsequent purchasers
from Clear Channel. 9. The City and Clear Channel reserve all rights, remedies and defenses
regarding "Dynamic Display" signage should the City not grant to Clear Channel the permits
referenced in paragraph 8 above. In such event, the City shall be allowed to pursue any remedies
available to it and Clear Channel shall be allowed any defenses available to it. This Agreement
shall not be used to establish or defend any legal action related to the operation of Clear
Channel's existing "Dynamic Display" should the City not revise its Ordinance as indicated above.
City of Maplewood Clear Channel Outdoor, Inc.,
a Delaware corporation
M
By:
Its:
Its:
Seconded by Councilmember Cave.
Ayes — Mayor Longrie,
Councilmembers Cave, Hjelle
Nays — Councilmembers Juenemann,
Rossbach
October 22, 2007, City Council Meeting 28
L. NEW BUSINESS
Conditional Use Permit Revision — Salvation Army — 2080 Woodlynn Avenue.
a. Senior Planner, Tom Ekstrand gave the presentation and answered questions of
the council.
b. Major Don Tekautz, Salvation Army, 2080 Woodlynn Avenue, Maplewood,
addressed the council and answered questions of the council.
Mayor Longrie asked if anyone wanted to speak regarding this ite
Robert Martin, Planning Commissioner, gave the planning
recommendation.
Councilmember Hjelle moved to
Use Permit for the Salvation Am
)rove the Resolution A
arch. located at 2080 Woodlynn A
)n to the Conditional
to expand their
findings required by the ordinance and subiect to the following conditions.
CONDITIONAL USE PERMIT REVISION
RESOLUTION 07 -10 -185
WHEREAS, The Salvation Army applied for a revision to their conditional use permit to
expand their adult day care facility to include child day care.
WHEREAS, this permit applies to 2080 Woodlynn Avenue. The legal description is: NW'/
of the NE % of the W 165 feet of the S 368 feet of Section 2, Township 29, Range 22, and also
that part of NW' /4 of the NE' /4 of the W 527.26 feet of the E 263.63 feet of the S 320 feet lying
south of Woodlynn and E of Ariel all in Section 2, Township 23, Range 22. (Property Identification
Number: 02-29-22-12-0043)
WHEREAS, the history of this conditional use permit is as follows:
1. On October 2, 2007, the planning commission held a public hearing to review this
request. City staff published a notice in the paper and sent notices to the
surrounding property owners as required by law. The planning commission gave
everyone at the hearing a chance to speak and present written statements. The
planning commission also considered reports and recommendations of the city
staff.
2. The city council reviewed this proposal and considered the planning commission's
recommendation on October 22, 2007. The council also considered reports and
recommendations of the city staff and those in attendance.
NOW, THEREFORE, BE IT RESOLVED that the city council passed the above described
conditional use permit revision to allow the addition of child day care at the Salvation
Army Church because:
1. The use would be located, designed, maintained, constructed and operated to be
in conformity with the City's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding
area.
October 22, 2007, City Council Meeting 29
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or cause
a nuisance to any person or property, because of excessive noise, glare, smoke,
dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would
not create traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to compliance with the following conditions (additions are underlined
and deletions are crossed out):
1. All construction shall follow the site plan approved by the city. City staff The
rlirertnr Of GGFAMW Aity rintrelnpmen# may a ppreirn MiAGD nhanges
2. The proposed addition of child day care shall be started within one year as
rewired by ordinance
Within pee arnnr Of GGI Unnil approval pr the permit Shell hernme A,--[I a;Pd_ The
council may extend this deadline for one year.
I shall
2.
it revision in one near.
The Maplewood City Council approved this resolution on October 22, 2007.
by Councilmember Juenemann. Ayes — All
-Idaho Area Street Improvements, City Project 07 -19
a. Approval to Add Sterling Street (Larpenteur to Holloway) Into Project Scope.
b. Approval to Remove Sterling Street (Montana to Larpenteur Avenues) from Project
C. Public Works Director, Chuck Ahl gave the presentation.
Mayor Longrie asked if anyone wanted to speak regarding this item
1. Larry Franklin, 2498 Tierney Avenue North, North St. Paul, addressed the council.
2. Debby Bowers, 1866 Sterling Street, Maplewood, addressed the council. (spoke twice)
3. Jack Wildes, 1864 Sterling Street North, Maplewood, addressed the council. (spoke twice)
4. Constance Jefferson, 1822 Sterling Street North, Maplewood, addressed the council.
October 22, 2007, City Council Meeting 30
Councilmember Rossbach moved to approve the inclusion of Sterling Street, between Larpenteur
and Holloway Avenues, in the feasibility study for the Myrtle -Idaho Street Improvements, Project
07 -19. Further recommending the removal of Sterling Street, between Montana and Larpenteur
Avenues from the Myrtle -Idaho Area Street Project. Excluding Lakewood Drive, between Ripley
and Holloway Avenues, at this time.
RESOLUTION 07 -10 -186
APPROVING THE ADDITION OF STERLING STREET
INTO THE MYRTLE -IDAHO AREA STREET PROJECT, CITY PROJECT 07 -19
WHEREAS, a feasibility study for the Myrtle -Idaho Area Streets, City Project 07 -19 was
ordered at the August 27 2007 City Council meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
That Sterling Street, from Larpenteur to Holloway Avenue, is added to the scope of the
Myrtle -Idaho Area Street Project, City Project 07 -19.
Approved this 22nd day of October 2007.
1!M�
,•
ILA
CLING ST REET FROM
ECT, CITY PROJECT 07 -19
WHEREAS, a feasibi
ordered at the August 27 2
for the Myrtle -Idaho Area Streets, City Project 07 -19, was
ouncil meeting.
That Sterli
- tie -Idaho )
Approved this 22nd
BY THE CITY COUNCIL OF MAPLEWOOD,
itana to Larpenteur Avenue, is removed from the scope of
City Project 07 -19.
r 2007
Seconded by Councilmember Juenemann. Ayes — Councilmembers Cave, Hjelle,
Juenemann, Rossbach
Nom Mayor Longrie
Councilmember Rossbach requested that the city council take a 5- minute recess at 10:27
p.m.
The council meeting reconveyed around 10:32 p.m.
October 22, 2007, City Council Meeting 31
3. Beam Avenue Street Improvements, White Bear Avenue to Bellaire Avenue, City
Project 07 -26, Resolution Ordering Feasibility Study.
Councilmember Rossbach moved to approve the resolution ordering the preparation of the
Feasibility Study for Beam Avenue, from White Bear Avenue to Bellaire Street, Proiect 07 -26.
RESOLUTION 07 -10 -188
ORDERING PREPARATION OF A FEASIBILITY
WHEREAS, it is proposed to make improvements to Beam Avenue (White Bear Avenue
to Bellaire Street), City Project 07 -26 and to assess the benefited properties for all or a portion of
the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
That the proposed improvement be referred to the city engineer for study and that he is
instructed to report to the council with all convenient, speed advising the council in a preliminary
way as to whether the proposed improvement is necessary, cost effective and feasible and as to
whether it should best be made as proposed or in connection with some other improvement, and
the estimated cost of the improvement as recommended.'
FURTHERMORE, funds in the amount of $30,000 are appropriated to prepare this
feasibility report.
Approved this 22nd day of October 2007.
Seconded by Councilmember Hjelle. Ayes — Councilmembers Cave, Hjelle,
Juenemann, Rossbach
Nom Mayor Longrie
October 22, 2007, City Council Meeting 32
4. Upper Afton Street Improvements, McKnight Avenue to Century Avenue, City
Project 07 -27, Resolution Ordering Feasibility Study.
Councilmember Hjelle moved to approve the Resolution Ordering the Preparation of the
Feasibility Study for the Upper Afton Street Improvements from McKnight Road to Century
Avenue, Proiect 07 -27.
RESOLUTION 07 -10 -189
ORDERING PREPARATION OF A FEASIBILITY STU
WHEREAS, it is proposed to make improvements to the Upper Afton Street Improvements
from McKnight Road to Century Avenue, City Project 07 -27 and to assess the benefiting
properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes,
Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
That the proposed improvement be referred to the
instructed to report to the council with all convenient spee
way as to whether the proposed improvement is neessa
whether it should best be made as oroaosed or in conne
the estimated cost of the improvement as recomme
FURTHERMORE, funds in the amount of $15,000
feasibility report.
Approved
Seconded bv'Councilmember
engineer for study and that he is
Ivising the council in a preliminary
ost effective and feasible and as to
with some other improvement, and
priated to prepare this
Ayes — Councilmembers Cave, Hjelle,
Juenemann, Rossbach
NAy — Mayor Longrie
October 22, 2007, City Council Meeting 33
5. Hazelwood Street Improvements, Frost Avenue to Cope Avenue, City Project 07 -25,
Resolution Ordering Preparation of Feasibility Study.
Councilmember Juenemann moved to approve the Resolution Ordering the Preparation of the
Feasibility Study for the Hazelwood Street Improvements from Frost Avenue to Cope Avenue,
Project 07 -25.
RESOLUTION 07 -10 -190
ORDERING PREPARATION OF A FEASIBILITY STUDY
WHEREAS, it is proposed to make improvements to the Hazelwood Street, Frost Avenue
to Cope Avenue City Project 07 -25 and to assess the benefited property for all or a portion of the
cost of the improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
That the proposed improvement be referred" to the city engineer for study and that he is
instructed to report to the council with all convenient speed advising the council in a preliminary
way as to whether the proposed improvement is necessary, cost effective and feasible and as to
whether it should best be made as proposed or in connection with some other improvement, and
the estimated cost of the improvement as recommended.
FURTHERMORE, funds in
feasibility report.
Approved this 22 d
Seconded by
Approve
Heights
Public Works D
of the council.
r8e
$30,000 are appropriated to prepare this
le. Ayes — Councilmembers Cave, Hjelle,
Juenemann, Rossbach
Ngy — Mayor Longrie
for Pleasant View Park, Vista Hills Park and Maplewood
, Chuck Ahl gave the presentation and answered questions
Councilmember Cave moved to approve the expenditure of $30,950 for the purchase of
bituminous for the overlay of trails in Pleasant View Park and Vista Hills Park. The Council also
recommends the authorization for preparation for pavina of the trail at Maplewood Heiahts Park
moved to recommend the Finance Director transfer $30,950 from the Park Maintenance
Program (101 -602) to the Streets Program (101 -502).
Seconded by Councilmember Juenemann.
Ayes — All
October 22, 2007, City Council Meeting 34
7. Municipal State Aid Street Revisions, Resolutions Approving Revocations and
Designations.
a. Public Works Director, Chuck AN gave the presentation.
Councilmember Juenemann moved to approve the resolutions requesting the approval of the
Commissioner of Transportation of the State of Minnesota for the revocations of County Road
D /T.H, 61 to White Bear Avenue, City Center Drive /1830 County Road B to 1902 County Road B,
and Southlawn Drive /County Road C to Beam Avenue from Maplewood's Municipal State Aid
Street system.
RESOLUTION 07 -10 -191
REVOKING MUNICIPAL STATE AID HIGHWAYS
WHEREAS, the City Council of the City of Maplewood desires that the streets hereinafter
described as municipal state aid streets be removed from consideration as municipal state aid
streets under the provisions of Minnesota law,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Maplewood, that the
roads described as follows, to wit:
MSAS 138- 121 -005 County Road D/ T.H. 61 to Hazelwood Street (0.60 mile)
MSAS 138- 121 -010 County Road D/ Hazelwood Street to Southlawn Drive (0.51 mile)
MSAS 138- 121 -020 County Road D/ Southlawn Drive to White Bear Avenue (0.39 mile)
be, and hereby are revoked as municipal state aid streets of said city, subject to the approval of
the Commissioner of Transportation of the State of Minnesota.
BE IT FURTHER RESOLVED that said city clerk is hereby authorized and directed to forward two
certified copies of this resolution to the commissioner of transportation for consideration.
Dated at Maplewood Minnesota, this 22nd day of October 2007.
RESOLUTION 07 -10 -192
REVOKING MUNICIPAL STATE AID HIGHWAYS
WHEREAS, the City Council of the City of Maplewood desires that the streets hereinafter
described as municipal state aid streets be removed from consideration as municipal state aid
streets under the provisions of Minnesota law,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Maplewood, that the
roads described as follows, to wit:
MSAS 138 - 117 -010 Southlawn Drive/ County Road C to Mesabi Avenue (0.25 mile)
MSAS 138- 117 -015 Southlawn Drive/ Mesabi Avenue to Beam Avenue (0.25 mile)
be, and hereby are revoked as municipal state aid streets of said city, subject to the approval of
the Commissioner of Transportation of the State of Minnesota.
BE IT FURTHER RESOLVED that said city clerk is hereby authorized and directed to forward two
certified copies of this resolution to the commissioner of transportation for consideration.
Dated at Maplewood Minnesota, this 22nd day of October 2007.
October 22, 2007, City Council Meeting 35
RESOLUTION 07 -10 -193
REVOKING MUNICIPAL STATE AID HIGHWAYS
WHEREAS, the City Council of the City of Maplewood desires that the streets hereinafter
described as municipal state aid streets be removed from consideration as municipal state aid
streets under the provisions of Minnesota law,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Maplewood, that the
roads described as follows, to wit:
MSAS 138- 124 -010 City Center Drivel 1830 County Road B to 1902 County Road B (0.31 mile)
be, and hereby are revoked as municipal state aid streets of said city, subject to the approval of
the Commissioner of Transportation of the State of Minnesota.
BE IT FURTHER RESOLVED that said city clerk is hereby authorized and directed to forward two
certified copies of this resolution to the commissioner of transportation for consideration.
Dated at Maplewood Minnesota, this 22nd day of October 2007.
Seconded by Councilmember Rossbach.
8. Lark Prosperity Area Street Improvements,
Modification of Existing Construction Cont
a. Public Works Director, Chuck Ahl gave
of the council.
Councilmember Hielle moved to approve the Resoluti
sm
ect 07 -15, Resolution for
nae Order 2.
n and answered questions
RESOLUTION 07 -10 -194
NG MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 07 -15, CHANGE ORDER 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
sment Project 07 -15, Lark Prosperity Area Street Improvements, and has let a
ction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 07 -15, Change Order No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that:
The mayor and city clerk are hereby authorized and directed to modify the existing
contract by executing said Change Order Nos. 2 in the amount of - $35,960.00. The
revised contract amount is $2,478,288.24.
Seconded by Councilmember Cave.
Ayes — All
October 22, 2007, City Council Meeting 36
Councilmember Hjelle moved to continue the council meeting and complete the agenda.
Seconded by Councilmember Rossbach.
Ayes — Councilmembers Hjelle,
Rossbach
Nays — Councilmembers Cave,
Juenemann, Mayor Longrie
The motion failed.
The remainder of the council meeting was tabled. Agenda items M. COUNCIL
PRESENTATIONS and N. ADMINISTRATIVE PRESENTATIONS, will be discussed at
the November 26, 2007, City Council Meeting.
M. COUNCIL PRESENTATIONS
1. Pleasant View Park (Councilmember Cave)
2. 2008 Levy (Councilmember Juenemann,)
3. Internal Communications (Councilmem
9
5. Lower Afton Trail Update
7. �-
_.- ..
9.
9. Rush Line Corridor (Councilmember Rossbach)
agenda)
) (Removed from the
(Removed from the
10. Manager Review Process (Councilmember Rossbach)
1. Development Conference Attended (Mayor Longrie)
N. ADMINSTRATIVE 'PRESENTATIONS
1. Report on the complaint by Elizabeth Sletten regarding Xcel Energy Kohlman Lake
Substation, H. Alan Kantrud, City Attorney.
O. ADJOURNMENT
Mayor Longrie adjourned the meeting at 11:12 p.m.
nn)
) — (Removed from the agenda)
October 22, 2007, City Council Meeting 37
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER/WORKSHOP
Monday, October 29, 2007
Council Chambers, City Hall
5:00 p.m.
A. CALL TO ORDER
Agenda Item E3
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 5:04 p.m. by Mayor Longrie.
B. ROLL CALL
Diana Longrie, Mayor Present
Rebecca Cave, Councilmember Absent
Erik Hjelle, Councilmember Absent
Kathleen Juenemann, Councilmember Present
Will Rossbach, Councilmember Present
C. APPROVAL OF AGENDA
Councilmember Rossbach requested to discuss the city council meeting schedule.
Mayor Longrie moved to approve the agenda as amended
Seconded by Councilmember Rossbach. Ayes - All
D. NEW BUSINESS
1. Citizen Services Budget
Citizen Services Manager, Karen Guilfoile presented the Citizen Services Budget
..-
irector, Mychal Fowlds presented the IT Budget report.
3. Finance and Administration Budget
Finance and Administrative Manager, Bob Mittet presented the Finance and Administration
Budget report.
4. City Council Meeting Schedule
The canvassing meeting will be held on November 9, 2007, at 12:00 noon. Upcoming city
council meetings are scheduled for November 19, 2007 and November 26, 2007.
E. ADJOURNMENT
Mayor Longrie moved to adjourn the meeting at 7:00 p.m.
October 29, 2007, City Council Workshop
Em
A
A
41
MINUTES
MAPLEWOOD CITY COUNCIL
Special Meeting
Friday, November 9, 2007
Council Chambers, City Hall
12:00 p.m.
Agenda Item E4
CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 12:00 p.m. by Mayor Longrie.
ROLL CALL
Diana Longrie, Mayor
Present
Rebecca Cave, Councilmember
Present
Erik Hjelle, Councilmember
Absent
Kathleen Juenemann, Councilmember
Present
Will Rossbach, Councilmember
Absent
APPROVAL OF AGENDA
City Manager Copeland added item D3.
Mayor Longrie moved to approve the agenda
as amended
Seconded by Councilmember Cave.
Ayes - All
NEW BUSINESS
1. Election Results Canvass
City Clerk, Citizen Services Manager, Karen
Guilfoile presented the report.
Mayor Longrie moved to approve the resolution canvassing the results of the
held on November 6. 2007.
RESOLVED, that the {
canvassing beard on [
2007, Municipal Gener
COUNCIL MEMBER:
Rebecca Cave
John Nephew
DelRay (Rocky) Rokke
Will Rossbach
Election
RESOLUTION
CANVASS OF ELECTION
r `Council of Maplewood, Ramsey County, Minnesota, acting as a
ember 9, 2007, hereby declares the following results in the November 6,
Election.
2,496
3,760
2,368
3,911
November 9, 2007, City Council Workshop
1
Write -In Votes:
Deborah Bauers
1
Kathleen Juenemann 1
Christopher Bierwerth
1
Lames Lileks 1
Bob Bowsel
1
Tom Lobay 1
Bob Cardinal
2
David D. Marshall 1
Dick Carle
1
Matt Marchatti 1
Charlie Dobihal
1
Mark Mcdonald 1
John Doe
1
Nathan 1
James Driscoll
1
Ron Smieja 1
George Farr
1
Steve Smith 1
Carol Foss
1
Stephen Stenzel 1
Eric Hjelle
1
Kathy Trost 1
Father Mark Huberty
1
Joan Wigfield 1
Hilary Imm
1
Bill Zollman 1
Mary Jones
1
As the top vote getters on the November 6, 2007
General Election, John Nephew and Will
Rossbach will be sworn in
on January 7, 2008.
Seconded by Councilmember Juenemann.
Ayes - All
2. Legacy Village Tax Abatement 2nd Amendment
Finance and Administration Manager, Bob Mittet
presented the report.
Mayor Longrie moved approval
of the amendment allowing staff to release the funds held
AMENDMENT TO
SPECIAL ASSESSMENTS ESCROW AGREEMENT
THIS SECOND AMENDMENT TO SPECIAL ASSESSMENTS ESCROW AGREEMENT
( "Agreement ") is made and entered into this 9 t " day of November, 2007, by and between
LEGACY HOLDINGS -MW, LLC, a Minnesota limited liability company ( "Legacy); FIRST
AMERICAN TITLE INSURANCE COMPANY, a California corporation ( "Title "); KENNARD
PROFESSIONAL BUILDING EAST, LLC, a Minnesota limited liability company ( "Kennard East ")
and CITY OF MAPLEWOOD, MINNESOTA, a Minnesota statutory city ( "City "), (collectively, the
"Parties").
RECITALS
A. Pursuant to the terms of the First Amendment to Special Assessments Escrow
Agreement ( "First Amendment ") Title disbursed funds under Section 1 of such First Amendment
to allow Kennard East to make payments of principal and interest of 2006 installments of special
assessments which are a lien against the Property ( "Special Assessments ") all as described in
the First Amendment, which reduced the amount held by Title to a current Amount of $49,465.68.
November 9, 2007, City Council Workshop 2
B. Notwithstanding the provisions of the Special Assessments Escrow Agreement
( "Original Agreement ") and the First Amendment, Title did not disburse the remaining escrow
funds to the City by November 1, 2006 and the Special Assessments were not paid off as
contemplated by the Original Agreement.
C. Kennard East has now paid the two installments of principal and interest due and
payable on the Special Assessments during 2007 and the full amount needed to pay off the
Special Assessments at this time is $208,502.11.
D. The City had agreed to pay $179,977.69 of the Special Assessments and that
amount combined with the money that Title can deliver to the City, that is $49,465.68, the City will
have a total of $229,443.37.
E. The City is willing to disburse that total amount as follows: (i) $208,502.11 to the
County to pay off the Special Assessments in full, and (ii) $20,941.26 to Kennard East to partially
reimburse Kennard East for the payments of principal and interest on the Special Assessments
that Kennard East made during 2007.
F. Legacy has been asked to execute this amendment to acknowledge that it has no
right to any of the funds described herein notwithstanding the language of Section 3 of the
Original Agreement because the surplus created herein is not the same as the "Excess Escrowed
Funds" as described in such Section 3.
NOW, THEREFORE the Parties agree as follows:
1. The Recitals as set forth above are incorporated for all purposes into this
Agreement.
2. The City acknowledges that Kennard East has not as of the date hereof fulfilled
the terms of Section 6.2(a) of the Development Agreement because a building permit has not
been issued by the City for any proposed development on the Property, but notwithstanding such
fact, the Parties have agreed that Title will immediately pay the amount of $49,465.68 to the City.
The City will accept such amount and provide necessary City funds to pay off the total amount of
the Special Assessments of $208,502.11, which payment will be made to the County by no later
than November 10, 2007, so as to prevent another full year's interest being added to the
outstanding principle amount of the Special Assessments.
. Because as described above, the Kennard East payments of principle and interest
on the Special Assessments during 2007 created a surplus, the City will reimburse Kennard East
in the total amount of $20,941.26 by check which will be delivered to Kennard East by no later
than November 10, 2007.
4. Legacy acknowledges that it has no right to any of the amounts described herein
and the City is authorized to make the payments as described herein.
5. Unless specifically changed herein, the terms and conditions of the Original
Agreement and the First Amendment to the Special Assessments Escrow Agreement remain in
full force and effect and if the payments are made as described herein, the Original Agreement,
the First Amendment and this Second Amendment will terminate.
November 9, 2007, City Council Workshop 3
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day
and year first above written.
LEGACY HOLDINGS -MW, LLC
A Minnesota limited liability company
go
Its
FIRST AMERICAN TIT
COMPANY
a California corporation
INSURANCE
A Minnesota limited liability company
go
Its
CITY OF MAPLEWOOD, MINNESOTA
A Minnesota statutory city
By
Its
By
Its
Seconded by Councilmember Juenemann. Ayes — All
November 9, 2007, City Council Workshop
El
3. Death of Kurt Parsons
City Manager, Greg Copeland reported on the death of Maplewood Firefighter and Paramedic
Kurt Parsons and the arrangements for his funeral.
E. ADJOURNMENT
Mayor Longrie moved to adjourn the meeting at 12:10 p.m.
November 9, 2007, City Council Workshop 5
Agenda Item F1
AGENDA REPORT
TO: Greg Copeland, City Manager
FROM: Charles Ahl, Public Works Director /City Engineer
DuWayne Konewko, Environmental Manager
SUBJECT: Loading Assessment and Nondegradation Report /Public Meeting
DATE: November 8, 2007
INTRODUCTION
In addition to the NPDES Report that was submitted to the Minnesota Pollution Control Agency (MPCA)
following the June 25, 2007 public meeting, the City of Maplewood is one of thirty cities in the State that are
required to submit a Non Degradation Plan as part of the NPDES permitting process. The MPCA will be
responsible for reviewing the Non Degradation Plans and determining compliance. The criterion that was
used to select these thirty cities was based on community size and growth experienced by the community.
In selecting these thirty MS4 cities, MPCA is assuming that the discharge is significant and has the
potential for increased loading of one or more pollutants.
The Non Degradation Plan will require cities to develop a plan to address new or expanded discharges
(runoff) and bring these discharges back to 1988 levels. Where increases in runoff or pollutant loading has
occurred due to new or expanded discharges from stormwater runoff, the plan must identify and include
retrofit and mitigation options or BMPs that reduce these discharges back to 1988 levels. The cities are
also required to address potential growth through 2020.
To meet this requirement, cities will have to perform loading assessments using water quality modeling for
discharges and pollutants. When complete, the model will be used to determine where stormwater runoff
has resulted in new or expanded discharges and then determine what strategies can be used to bring
these discharges back to 1988 levels.
The primary goal of this permit is to restore and maintain the chemical, physical, and biological integrity of
"Waters of the State" through management and treatment of urban stormwater runoff. To meet this goal,
the City of Maplewood must develop, implement, and enforce a Stormwater Pollution Prevention Program
designed to reduce the discharge of pollutants from the City. As in the previous MS4 permit, public
education and outreach activities are key in obtaining compliance with the permit requirements.
The City must implement a public education program to distribute educational materials to the community
and conduct outreach activities in the community. These educational program activities will focus on
impacts of stormwater discharges and what steps the residents and businesses can take to reduce
pollutants in stormwater runoff.
The initial Non Degradation application was submitted to the MPCA in June of 2006. Maplewood's Non -
Degradation plan was put on Public Notice by the MPCA and no comments were received during the sixty -
day comment period. The Loading Assessment Report is due to the MPCA by December 1, 2007. The
City must also hold a public meeting prior to submitting report to the MPCA.
BACKGROUND
Based on the findings of the loading assessment, selected MS4s are required to submit additional
information to the MPCA and determine whether additional control measures, beyond those already
Agenda Item F1
identified in their SWPPP, can be reasonably taken to minimize the impacts of new or expanded
discharges. The nondegradation loading assessment consists of determining the change in loading of
annual runoff volume, total suspended sediment (TSS) and total phosphorus (TP) between 1988 and
current conditions (2205) and between current conditions and projected future conditions (2020).
A detailed analysis of 30 years of recorded daily precipitation data was completed to determine the annual
average precipitation and runoff volume for the Maplewood area. The annual runoff volume for a given
area is a function of the relative amount of impervious and pervious areas as well as the runoff curve
number for each portion. On an annual basis, the impervious portions of Maplewood contribute nearly 94
percent of the runoff volume. The overall annual runoff volume has increased approximately 10 percent
from 1988 to 2005.
In order to evaluate the effects of the City's infiltration /filtration standard for new development in the future,
annual runoff volume estimates for the 2005 to 2020 time period considered the effects of capturing a 1-
inch runoff volume for projected areas of future development and redevelopment activities. Based on this
analysis, the estimated annual runoff volume will decrease between 2005 and 2020 by about three percent.
Results of the loading analysis for TSS and TP for the 1988 to 2005 time period on a City -wide basis show
a decrease in the TSS loading (68 tons) and an increase in the TP loading (354 pounds). This information
is included in the report and is also summarized in the executive summary in table and graph form.
CONCLUSION
Based on projected changes in land use, the overall increase in impervious surface between 2005 and
2020 is estimated to be approximately 796 acres. Staff evaluated potential development and
redevelopment areas to arrive at this figure. This increase represents an impervious percentage increase
of approximately 33 percent to 40 percent City -wide. Even with this increase in the impervious surface
coverage projected by 2020, the net increase in annual runoff volume will be substantially reduced due to
implementation of storm water treatment practices focusing on infiltration and filtration. Continued
implementation of the City's 1 -inch infiltration standard for new development and redevelopment projects
between 2005 and 2020 will result in a net reduction in TSS loading of 93 tons and a reduction in TP
loading of an estimated 374 pounds by the year 2020.
While the 1988 to 2005 loading assessment shows an increase in the runoff volume due to the expansion
of impervious surfaces from 1988 to 2005, TSS loadings have decreased, and the TP loadings increased
about 3 percent relative to the 1988 levels. The results from the loading assessment speak directly to the
fact that the City has been a leader in requiring numerous storm water treatment ponds to be installed for
new developments and redevelopment that has occurred during this time period from 1988 to 2005. The
results point directly to the fact that these storm water ponds, infiltration systems and rain water gardens
are working to remove significant amounts of total suspended sediments and phosphorus from storm water
runoff.
Looking into the future, the projected level of development between 2005 and 2020 will continue to add
impervious surface and result in additional runoff volume. Runoff infiltration is expected to play an
increasingly important role in storm water management for the City. The City has been implementing storm
water treatment standards that focus on infiltration and filtration for several years. These standards
translate into runoff volume control for both new development and redevelopment, with the redevelopment
projects resulting in a net reduction in runoff volume caused by capturing runoff from impervious surfaces
that currently has no treatment.
In summary, because the City has been a proactive leader in requiring these storm water treatment
systems in new developments and redevelopment projects including the requirement to infiltrate the first 1-
2
Agenda Item F1
inch of a rain event, the City believes that "we" are meeting the current standards set forth in the
nondegradation provisions of the MS4 permit. However, the City understands that we have a few areas
within the City that will require additional work and study and that the outcomes of those studies will be
implemented in the future. Therefore, the City is not proposing to make changes to its SWPPP. The City
also understands that to be in compliance with the provisions of the MS4 moving forward, the City will be
required to update the Surface Water Plan and address any shortcomings from that plan.
RECOMMENDATION
Staff recommends that following the presentation on the City's NPDES permit — Nondegradation Loading
Assessment Report that the City Council open the floor for public comment. Staff will incorporate any
comments as directed by council into the final report prior to submitting to the MPCA.
Attachment
1. Loading Assessment and Nondegradation Report
3
Loading Assessment and
Nondegradation Report
For Selected Municipal Separate Storm
Sewer Systems (Selected MS4s)
City of Maplewood, Minnesota
SEH No. A- MAPLE0608.00
DFZAFT — October 26, 2007
October 2407
The revised National Pollutant Discharge Elimination System (NPDES) Permit No. MNR040000 for Small
Municipal Separate Storm Sewer Systems (MS4s) defines the conditions for discharging storm water from
municipal sources in Minnesota. The primary requirement of the permit, which has been in place since 2003,
is to develop and implement a Storm Water Pollution Prevention Program (SWPPP) that addresses each of the
six minimum control measures. A new provision in the reissued 2006 permit requires 30 Minnesota
municipalities to complete a nondegradation assessment and report. These 30 municipalities are referred to as
Selected MS4s.
Based on the findings of the assessment, Selected MS4s are required to submit additional information to the
Minnesota Pollution Control Agency (MPCA) Commissioner and to determine whether additional control
measures, beyond those already identified in their SWPPP, can be reasonably taken to minimize the impacts
of new or expanded discharges. Maplewood is one of the 30 Selected MS4s and, therefore, the City has
completed a loading analysis and has prepared this report to comply with the requirements of the permit. The
nondegradation assessment consists of determining the change in loading of annual runoff volume, total
suspended sediment (TSS), and total phosphorus (TP) between 1988 and current conditions (2005) and
between current conditions and projected future conditions (2020).
A detailed analysis of 30 years of recorded daily precipitation data was completed to determine the annual
average precipitation and runoff volume for the Maplewood area. The annual runoff volume for a given area
is a function of the relative amount of impervious and pervious areas as well as the runoff curve number for
each portion. On an annual basis, the impervious portions of Maplewood contribute nearly 94 percent of the
runoff volume. The impervious fraction for year 2005 for individual watersheds ranges from 4 percent to
85 percent, while the corresponding average annual runoff depth for the 294 drainage areas evaluated varies
from 2.0 inches to 18.0 inches. The overall annual runoff volume from 1988 to 2005 has increased roughly
10 percent.'
In order to evaluate the effects of the City's infiltration/filtration standard for new development in the future,
annual runoff volume estimates for the 2005 to 2020 time period considered the effects of capturing a 1 -inch
runoff volume for projected areas of future development and redevelopment. Based on this analysis, the
estimated annual runoff volume will decrease between 2005 and 2020 by about three percent. The annual
runoff volume in 2020 is still estimated to be higher than levels in 1988. The overall increase in annual runoff
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page ES -1
October 2407
volume relative to 1988 conditions is not considered significant when evaluating the potential effects on
channel erosion and stream morphology. The City is not aware of any significant channel erosion or channel
stability issues that are directly attributable to an increased runoff volume.
Results of the loading analysis for TSS and TP for the 1988 to 2005 time period on a City -wide basis show a
decrease in the TSS loading of approximately 68 tons and an increase in the TP loading of 354 pounds.
Variations are apparent in the more detailed data for each of the 294 individual drainage areas. A summary of
the loading analysis results is provided in the following table.
Summary of Loading Assessment Results
Based on projected changes in land use, the overall increase in impervious surface between 2005 and 2020 is
estimated to be approximately 796 acres. This increase represents an impervious percentage increase city-
wide from 33 percent to 40 percent. Even with this increase in the impervious surface coverage projected by
2020, the net increase in annual runoff volume will be substantially reduced due to implementation of storm
water treatment practices focusing on infiltration and filtration. Continued implementation of the City's
1 -inch infiltration standard for new development and redevelopment projects between 2005 and 2020 will
result in a net reduction in TSS loading of 93 tons and a reduction in TP loading of an estimated 374 pounds
by the year 2020.
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page ES -2
Assuming Storm Water Treatment by
2005
3,853
33%
7,755
863
6,496
Ponds Only - Based on Ponds Created
between 1988 and 2005
Runoff volume, TSS, and TP loads are
2020
4,661
40%
7,5`12
770
6,121
assumed for the new impervious areas.
Revised development and
redevelopment standards considered.
1988 to 2005
Increase in Runoff Volume,
relative changes
+413
+4%
+9.9%
-10.0%
+2.6%
Reduction in TSS and an increase in TP
loading
Decrease in Runoff Volume, TSS and
2005 to 2020
+796
+7% "
-3.2%
- 10.8%
-5.8%
TP levels. TP and TSS reductions
relative changes
below 1988 levels and volume below
2005 levels.
Based on projected changes in land use, the overall increase in impervious surface between 2005 and 2020 is
estimated to be approximately 796 acres. This increase represents an impervious percentage increase city-
wide from 33 percent to 40 percent. Even with this increase in the impervious surface coverage projected by
2020, the net increase in annual runoff volume will be substantially reduced due to implementation of storm
water treatment practices focusing on infiltration and filtration. Continued implementation of the City's
1 -inch infiltration standard for new development and redevelopment projects between 2005 and 2020 will
result in a net reduction in TSS loading of 93 tons and a reduction in TP loading of an estimated 374 pounds
by the year 2020.
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page ES -2
October 2007
Loading Changes 1988- 2005 -2020
9000
8000
7000
m 6000
5000
v
4000
R
9 3000
2000
1000
Parameters Analyzed
While the 1988 to 2005 loading assessment shows an increase in the runoff volume due to the expansion of
impervious surfaces from 1988 to 2005, TSS loadings have decreased, and the TP loadings increased by about
3 percent relative to 1988 levels. This result relates chiefly to the fact that numerous storm water treatment
ponds accompanied the new development and re- development that occurred between 1988 and 2005. The
results show that these ponds, infiltration systems and rain gardens, for example, are working to remove
significant amounts of total suspended sediment and phosphorus from storm water runoff.
Looking into the future, the projected level of development between 2005 and 2020 will continue to add
impervious surface and result in additional annual runoff volume. Runoff infiltration is expected to play an
increasingly important role in stortnwater management in Maplewood. The City has been implementing
storm water treatment standards that focus on infiltration or filtration for several years. These standards
translate into runoff volume control for both new development and redevelopment, with the redevelopment
projects resulting in a net reduction in runoff volume caused by capturing runoff from impervious surfaces
that currently has no treatment.
Based on this analysis and related work the City has done as part of it's overall water resources management
program, the City has concluded that the current standards are adequate to meet the intent of the non-
degradation provisions of the MS4 permit. Therefore, the City is not proposing to make changes to it's
SWPPP. The City will be updating their Water Resources Management Plan in 2008 to refine specific priority
areas and potential projects that can be implemented to achieve their overall water quality goals.
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page ES -3
Runoff Volume TSS (Tons) TP (Lbs)
(acre -feet)
Executive Summary
Table of Contents
October 2007
1.0
Introduction ............................................................................... ..............................1
1.1
MS4 Permit —General Requirements for Selected MS4s ... ...............................
1
1.2
Maplewood Overview ........................................................ ...............................
3
2.0
Maplewood Physical Characteristics ...................................... ..............................4
2.1
Watersheds and Drainage Areas ...................................... ...............................
4
2.1.1 Valley Branch Watershed ...................................... ......................`........
4
2.1.2 Ramsey - Washington -Metro Watershed ............... .:.............................
5
2.1.3 South Washington Watershed ............................. ..............................5
2.2
Annual Precipitation and Runoff Data ................................ ............................
5
2.2.1 Precipitation Data Analysis .................................. ...............................
5
2.2.2 Runoff Volume Estimates .................................... ...............................
6
2.3
Land Use Data Assessment ............................................. ...............................
8
2.3.1 Current (2005) Land Use .................. ................... ...............................
8
2.3.2 Land Use Changes from 1988 to 2005... ............... .............................10
2.3.3 Land Use Changes from 2005 to 2020 ( Projected) . .............................11
3.0
Loading Assessment .............................................................. .............................12
3.1
1988 Loading Assessment Evaluation ............................... .............................13
3.2
2005 Loading Assessment Evaluation ............................... .............................13
3.3
2020 Loading Assessment Evaluation ............................... .............................16
4.0
Results
and Discussion ........................................................ .............................19
4.1
Discharges Affecting Wetlands ........................................ ...............................
20
4.2
Potential Impacts on Stream Morphology ........................ ...............................
21
4.3
Discharges Affecting Source Water Protection Areas ...... ...............................
21
4.4
Street Sweeping and Other Considerations ..................... ...............................
21
5.0
Related Water Resources Plans and Studies ......................... .............................22
5.1
MS4 Storm Water Pollution Prevention Plan ( SWPPP) ...... .............................22
5.2
Water' Resources Management Plan ( WRMP) ................. ...............................
22
5.3
Lake Management Plans and Studies .............................. ...............................
23
6.0
Conclusions
.............................................................................. .............................23
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page i
October 2007
List of Figures
Figure 1 Modeled TSS and TP Removal Efficiency for Wet Ponds ... .............................16
Figure 2 Loading Changes Between 1988 and 2005 ......... ............................... Appendix A
Figure 3 Loading Changes Between 2005 and 2020 ......... ............................... Appendix A
Figure 4 Summary of Loading Changes 1988 to 2020 ................... ............................... 20
List of Tables
Table 1 Maplewood Area Annual Precipitation Summary ............... ............................... 6
Table 2 Annual Runoff Depths for Pervious and Impervious Areas ... ............................... 7
Table 3 Land Use Description, Breakdown and Assigned
Percentage of Impervious Area............ ............................. .............................10
Table 4 Impervious Surface and Loading Changes from 1988 to 2005 ........................... 14
Table 5 Changes in Impervious Surface and Loadings from 2005 to 2020 ......................18
Table 6 1988, 2005, and 2020 Loadings Summary ............................ .............................19
List of Appendices
Appendix A Figures 2 and 3 - Loading Changes
Appendix B Precipitation Data and Computation Spreadsheets (Printed)
Appendix C Land Use Data and Computation Spreadsheets (Printed)
Appendix D Loading Analysis Spreadsheets (Printed)
Appendix E 2006 NPDES MS4 SWPPP - BMPs Summary Sheets that address the
Nondegradation Loading Assessment and Reporting Requirements
Appendix F Public and Local Water Agency Comments
Appendix G CD Pocket - Electronic Files of Nondegradation Analysis Spreadsheets
and Maps
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page ii
Loading Assessment and
Nondegradation Report
For Selected Municipal Separate Storm Sewer
Systems (Selected MS4s)
City of Maplewood, Minnesota
1.0 Introduction
1.1 MS4 Permit — General Requirements for Selected MS4s
Minnesota Permit No. MNR040000 for Small Municipal Separate Storm
Sewer Systems (MS4s) defines the conditions for discharging storm water by
all small municipalities and other entities for which the permit is required.
The main requirement for all permit applicants is to develop and implement a
Storm Water Pollution Prevention Program (SWPPP). Part X (Appendix D)
of the permit includes non- degradation provisions for 30 Minnesota
municipalities referred to as "Selected MS4s ".
The Selected MS4s are required to submit additional information to the
Minnesota Pollution Control Agency (MPCA) Commissioner and "to
determine whether additional control measures beyond those of the permit .. .
can be reasonably taken to minimize the impacts of the discharges."
Maplewood is one of the 30 Selected MS4s and, therefore, the City has
completed a loading analysis and has prepared this report to comply with the
requirements of the permit.
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 1
October 2007
The permit stipulates that those "Selected MS4s that have significant new or
expanded discharges" are required to complete a "Nondegradation Report."
MPCA's March 2006 Permit Guidance Manual provides some background
regarding the significance of new or expanded discharges and how these
requirements relate to nondegradation. However, the guidance also states that
the application of significance has not been fully defined for MS4s. For the
purposes of this analysis and report, MPCA's guidance states that
"Nondegradation is achieved if the 1988 levels of flow and pollutants can be
achieved." The Selected MS4 can demonstrate that 1988 loading levels can
be achieved through implementing additional .Best Management Practices
(BMPs) as part of their MS4 program.
The specific information to be submitted as part of the Nondegradation
Analysis consists of:
1. A loading assessment;
2. A Nondegradation Report;
3. Proposed Storm Water Pollution Prevention Program (SWPPP)
modifications to address non - degradation;
4. Public and local water authority comments on the proposed SWPPP
modifications to address non - degradation, with a Record of Decision
on the comments; and
5. An application to modify the permit, if changes are proposed.
According to the permit, the MPCA "will review the above submittals and
will make a determination on the preliminary approval of the proposed Storm
Water Pollution Prevention Program." The loading assessment consists of
determining the annual Runoff Volume (VOL), the Total Suspended
Sediment (TSS), and the Total Phosphorus (TP) for three particular years:
1988 (past conditions), 2005 (present conditions), and 2020 (future
conditions).
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 2
October 2007
1.2 Maplewood Overview
The City of Maplewood is one of the 30 Selected MS4s, due in part to its
total population and growth in recent years. Located in the eastern part of the
Twin Cities Metropolitan Area, the City of Maplewood has a total surface
area of approximately 11,560 acres (18 square miles). Between 1990 and
2000 the population of Maplewood increased by 10.3 percent, from
approximately 30,954 to approximately 34,947. At present growth rate the
total population is expected to reach about 38,178 by 2020. However, recent
housing starts data for 2007 point to a slowdown in residential development,
both across the region and within the City of Maplewood.
The following list summarizes some of the City of Maplewood's physical
characteristics:
• Total surface: Approximately 11,560 acres (18 square miles).
• Bounded by the Cities of White Bear Lake and Vadnais Heights to
the North, Cities of Little Canada, Roseville, and St. Paul to the
West City of St. Paul to the South and the Cities of North St. Paul,
Oakdale and Woodbury to the east.
• As of the US Census of 2000, there were 34,947 people, 13,758
households, and 9,191 families residing in the city.
• Major Highways include 1- 35E,1- 694,1 -94, and Highway 36.
Surface water features including Lake Phalen, Round Lake,
Kohlman Lake, Wakfiled Lake, Beaver Lake, Battle Creek, and
numerous wetlands.
• Surface water system that is part of four watershed organizations:
Ramsey Washington Metro Watershed District (RWMWD); Valley
Branch Watershed District (VBWD); South Washington Watershed
District, and Capital Region Watershed District (CRWD). Most of
the City, approximately 10,639 acres, is located within the
RWMWD.
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 3
October 2007
2.0 Maplewood Physical Characteristics
Physical characteristics and data needed for this analysis includes previously
defined watershed and drainage area boundaries, historical precipitation data
for the Maplewood area (to quantify annual runoff volumes), zoning or land
use mapping and known land use changes, if available, for each of the three
study years. Each of these data sets is discussed below.
2.1 Watersheds and Drainage Areas
Most of Maplewood lies within the Ramsey Washington Metro Watershed
District. Small portions of the City also lie in the Capital Region Watershed
District, South Washington Watershed District, and Valley Branch
Watershed District. These watersheds are all within the Mississippi River
Basin.
The City used the delineated '+ watersheds provided by the Ramsey
Washington Metro Watershed District for this report. Approximately 92% of
the City is located within the RWMWD. The City used a GIS -based process
to determine the remaining watershed areas. These remaining areas are
within the other three watershed districts.
The City's drainage system generally consists of urban areas with storm
sewer and treatment systems (ponds, rain gardens, infiltration basins) that
provide treatment of the storm water runoff and detention of design flows for
flood risk management.
A detailed breakdown of each watershed by land use category is included in
the summary tables in the appendix of the report. Most of this data is
included in the appendix due to the large number of individual drainage areas
defined for the City (294). The summary tables also show the aggregate
percentage of impervious surface based on the assumptions made for each
land use category and pollutant removal estimates as discussed later in this
report.
2.1.1 Valley Branch Watershed
The portion of Maplewood within the Valley Branch Watershed is the far
northeast portion of the City, primarily within Joy Park, that drains to Silver
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 4
October 2007
Lake. This 90 -acre area lies between Interstate 694 and the north shore or
Silver Lake. Valley Branch has a Watershed Management Plan that discusses
the Silver Lake drainage area in detail.
2.1.2 Ramsey - Washington -Metro Watershed
The Ramsey- Washington -Metro Watershed covers the vast majority of
Maplewood, more than 10,640 acres, as stated previously. The watershed has
similar storm water runoff standards as the City does, incorporating volume
control for both new and redevelopment projects. The RWMWD Watershed
Management Plan provides management plans for lakes and key water
bodies within its boundaries, including all of the key water bodies within
Maplewood.
2.1.3 South Washington Watershed
The far south portion of Maplewood lies within the hydrologic boundary of
the South Washington Watershed, but is within the administrative
jurisdiction of the RWMWD. This 190 -acre area is adjacent to Interstate 494
and just south of Fish Creek.
2.2 Annual Precipitation and Runoff Data
2.2.1 Precipitation Data Analysis
Weather estimate statistics are typically based on a 30 -year interval of
records. The rainfall distribution for Maplewood has been assessed based on
complete daily precipitation records from 1976 to 2006 for the Ramsey -
Gladston weather station (Station No. 217377; 29N- 22W -S22). This is the
closest station to the City of Maplewood. From this data set, the average
total annual rainfall was determined to be 33.8 inches. It is generally
assumed that only 90 percent of the total precipitation generates runoff. In
the data record used for this study, all the precipitation events greater than
0.15 inches are assumed to generate runoff. A summary of the annual rainfall
averages is provided Table 1.
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 5
October 2007
Table 1. Maplewood Area Annual Precipitation Summary
Average Annual Number of
Precipitation Days
152.0
52.7
Total Annual Average
Precipitation (inches)
33.8
30.6
Average Precipitation Event
Depth (inches)
0.22
0.58
Median Precipitation Event
Depth (inches)
0.13
0.40
(1) Includes data listed as "T for trace orecioitation. T days are included in the total
and averages listed.
2.2.2 Runoff Volume Estimates
Determining the runoff volume on an annual basis can be somewhat
complex. For each watershed the annual runoff is a function of soil
characteristics, rainfall distribution, amount of total impervious and the
distribution of the impervious surfaces (i.e., connected versus disconnected).
The issue is further complicated due to the fact that soil characteristics may
vary seasonally and/or with the rainfall distribution (i.e., frozen, wet, moist
or dry).
State -wide estimates for the annual runoff indicate that within the
Maplewood area the runoff is in the 5 inch range. This state wide estimate of
the runoff was derived from stream flow measurements, and it should be
noted that not all of the runoff volume that reaches the stream represents
surface water flow. Instead, a fraction of this volume reaches the streams as
groundwater flow. The Hydrology Guide for Minnesota produced by the
Natural Resources Conservation Service (MRCS) also shows the Annual
Runoff for the Maplewood area to be approximately 5 inches.
A common way to compute the runoff volume is the NRCS Curve Number
(CN) Method. The Curve Number is a combined measurement of both soil
infiltration capacity and surface coverage (i.e., land use). It ranges from a CN
value of 30 for the most pervious natural surfaces such as sandy soils woods
and meadows to a CN value of 98 for impervious surfaces such as streets and
parking lots. Soils are grouped into four hydrologic soil groups A, B, C, and
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 6
October 2007
D. Group A soils represents the most pervious soils (typically very sandy)
and Group D soils the least pervious (typically organic soils with high clay
content). In each soil group, cropland, high density residential, commercial,
and industrial areas tend to have the highest CN values. At the opposite end,
wooded areas and meadows have some of the lowest CN values.
The aggregate curve number for pervious surfaces within the City of
Maplewood is approximately 69, which is also a representative CN value for
Group B lawns and pastures soils characterized by a `fair" (i.e., E moderate)
grass coverage.
The runoff depth (i.e., depth of surface water if the runoff were evenly
distributed across the entire drainage area) was computed for each significant
individual precipitation event between 1976 and 2005 using the same NRCS
formula, and applied separately for pervious and impervious portions:
_ [P- 0.2 *(10001CN — 10)] �P- 0.2 *(10001CN -10)]2
Q ` P + 0.8 * (1000 CNP -10) P + 0.8 * (1000! CN —10)
where P represents the precipitation level expressed in inches.
Using CN = 98 for impervious surfaces and CN = 69 for pervious surfaces
the average annual runoff depth was computed for both pervious and
impervious surfaces by summing the results for all runoff producing
precipitation events and dividing the sum by 30 years.
Table 2. Annual Runoff Depths for Pervious and Impervious Areas.
.t
Ij3It1t
a e�ff
F11pAVOW:. r �
... .........
fief
ReQ ��
......... ..............
30 -year Sum
1,014.2
38.4
647.7
Annual Average
33.8
1.28
21.59
Annual Average with
_F
1 -inch Infiltration
33.8
0.35
3.76
BMPs in place (1)
1
(1) Assumes first inch of runoff is captured by BMPs. Runoff depth represents what is leaving
the site on an annual basis.
The computations summarized in Table 2 indicate that the vast majority of
runoff is generated from impervious surfaces. Knowing the average annual
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 7
October 2007
runoff depths for both pervious and impervious surfaces, the total annual
runoff depth of an area can be estimated by adding the pervious fraction
runoff depth and impervious fraction runoff depth:
Q = Q, xi +Q x(1 —i)
where i is the impervious percentage of the area.
The impervious fraction for year 2005 for individual watersheds ranges
between 4 percent and 85 percent, while the corresponding average annual
runoff depth for the 294 watersheds evaluated varies from 2.1 inches to
18.5 inches. The aggregate average City -wide annual runoff volume for year
2005 is approximately 9.3 inches.
In order to evaluate the effects of the City's infiltration /filtration standard for
new development in the future, an annual runoff volume was also estimated
that accounted for capturing a l -inch runoff volume. This was computed in
two ways. The first method reduced each daily rainfall depth in the 30 -year
record by 1 inch and recomputed the runoff volumes as discussed above.
The second method reduced the runoff depth by 1 inch for each individual
event and pervious and impervious fractions. The average annual runoff
depth was 3.76 inches for the first method and 3.57 for the second. The more
conservative depth of 3.76 was used in the computations of future loadings
after implementation of the infiltration BMPs. The results suggest that the
finch standard would capture an estimated 85 percent of the annual runoff
2.3
2.3.1
volume from (new development) impervious surfaces.
Land Use Data Assessment
Current (2005) Land Use
An evaluation of the current (2005) land use has been done using the City of
Maplewood's mapped Land Use Plan and a 2005 high - resolution aerial map.
There are approximately 27 zoning categories defined by the Land Use Plan.
The Plan consists of large and mostly regular shaped polygons. A close
examination of these polygons against the physical characteristics of the
terrain reveals that land use polygons have been defined more from a zoning
perspective. Therefore, discrepancies exist between the land use shown on
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 8
October 2007
the plan and actual physical land uses observed in the aerial photography. For
example, a large area may be considered to be `Commercial', when in reality
only a portion of the area has been developed and the other portion of the
area is still `Open Space'.
In order to create a true, physically based, land use map, the polygons
defined in the Land Use Plan were adjusted based on the aerial photography.
Comparing the aerial photography mapping against the Land Use Plan shows
that many of the polygons in various land use categories include swaths of
open space, much of which is largely undeveloped. This land will most likely
be developed in the future, but for the 2005 analysis the polygons were
designated as open space in order to get a more accurate picture of the
existing impervious surface area in the City in 2005.
To simplify this analysis and better align the variations in Land Use files
between the 1998 -2005 -2020 yews of interest to typical levels of
imperviousness, Maplewood's Land Use categories were combined into
fewer Generalized Land Use Categories as presented in Table 3. A
representative percent impervious was assigned to each generalized category.
The average ,impervious fractions for Low Density, Medium Density, and
High Density Residential areas were determined to be 12 %, 30 %, and 65 %,
respectively. In residential areas where there are significant portions of open
space the land use polygons were adjusted to add more open space areas.
Therefore the percent impervious assumed for the residential areas is a more
accurate representation based on actual land cover. Street surfaces are
captured separately under the Right of Way category and the open water
areas were designated zero percent impervious. A zero percent impervious
assumption was used because these bodies of open water do not generate a
net runoff volume since evaporation slightly exceeds precipitation an average
annual basis in this part of Minnesota.
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 9
October 2007
Table 3. Land Use Description, Breakdown and Assigned Percentage of Impervious Area
Cemetery
Cemetery
CEM
119
119
119
0%
Open Space
Park
I
Open Space
CIS
4,335
3,159
2,659
5%
Undeveloped Land
Business Commercial
Business Commercial
Modified
CL_
Church
Commercial Office
Commercial
COM
797
973
1,014
85%
Fire Station
Government
Librar
Limited Business
Commercial
Neighborhood
Commercial
School
Li ht Manufacturin2
Industrial
IND
601
643
787
72%
Heavy Manufacturing
High Multiple Dwelling
High Density
HDR
120
243
263
65%
Residential
Small Lot Single
........................ Dwellinq
Double Dwellin
Medium Density
Low Multiple Dwelling
Residential
MDR
360
532
586
30%
Medium Multiple
Dwelling
Mixed Use
Mixed Use
MIX-M
48
48
48
65%
Medium
Right of Way
Right of Way
ROW
1,854
1,961
1,961
85%
Single Dwelling
Residential Estate
Low Density
(
Residential
LDR
2,694
3,250
3,491
12%
Residential Estate
(40,000 sf)
Water — Open Water
Water
W
1 635
1 635
1 635
1 0%
TOTAL AREA (acres)
11,563
1 11,563
1 11,563
1 11,563
� - I
2.3.2 Land Use Changes from 1988 to 2005
The most significant change between 1988 and 2005 has been the increase in
residential and commercial, and the decrease in open space. Most of the
Loading Assessment and Non-Degradation Report A-MAPLE0608.00
City of Maplewood, Minnesota Page 10
October 2007
residential developments that were built during this interval fall under the
category of Low Density Residential in the form of single - family homes.
Based on comparison of detailed aerial photographs and a review of the
development projects completed during this time period, approximately 99
drainage areas were identified as having some new or re- development
activity between 1988 and 2005. Figure 2, in Appendix A, and the data
summary tables in Appendix C and D show the changes in land use, percent
impervious and estimated loading changes from 1988 and 2005.
The summary tables in the appendix show a net increase in impervious
surface of 413 acres. Relative to the total surface of the City (11,563 acres),
this translates into a net relative increase of approximately 3.5 percent (i.e.,
from 29.8 percent to 33.3 percent).
2.3.3 Land Use Changes from 2005 to 2020 (Projected)
The changes in land use between 2005 and 2020 are anticipated to consist of
some new development in southern Maplewood, redevelopment in the
Gladstone, Maplewood Mail and Hilierest areas and in -fill and
redevelopment in the main transportation corridors along Highway 36, 1 -694
and Highway 61. Most of the residential development will fall under the
category of high density residential (HDR) development. Some increase in
commercial, office, and light industrial space is expected as well.
Land use changes throughout the City have been incorporated into the
loading analysis for new development. In addition, 74 drainage areas were
given varying degrees of credit towards loading reductions from
redevelopment activity. Redevelopment for the purposes of this study
includes areas like the Gladstone area, the projects planned at the intersection
of Beam Avenue and White Bear Avenue and planned street reconstruction
areas that will be required to meet the RWMWD volume reduction standards.
Based on discussions with City staff and our understanding of future
development potential in the City, 74 drainage areas were identified as likely
to experience the most significant re- development activity between 2005 and
2020. This limited application of the loading reductions from the City's
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 11
October 2007
storm water standards produces a conservative estimate of the loading
reductions city -wide while capturing the larger areas where the most
significant redevelopment will occur.
Areas assumed to be subject to development and redevelopment between
2005 and 2020 are shown in the summary tables in the appendix. The
summary tables show a net projected increase in impervious surface by
796 acres. Relative to the total surface of the City (11,563: acres) this
translates into a net relative increase of approximately 7.0 percent (i.e., from
33.3 percent to 40.2 percent).
3.0 Loading Assessment
As explained above, for each watershed the annual runoff volume was
estimated as a function of impervious fraction based on the precipitation
distribution from 1976 to 2006, using an average curve number of 69 for
pervious surfaces and a curve number of 98 for all impervious surfaces.
The TSS and TP loadings were computed using the constant concentration
assumption. Because year 1988 was used as the baseline for the loading
comparison, the 1983 NURP average concentration values of 100 mg/L for
TSS and 0.33 rng /L for TP were used to determine the total TSS and TP
loadings. The same concentration values were conservatively applied for
years 2005 and 2020, although measures such as improved sweeping
practices between 1988 and 2005 and the effect of the NPDES Phase II
Permits adopted in September 2003 are likely to lower the overall TSS and
TP average concentrations for years 2005 and 2020 as compared to 1988.
As specified in the MS4 Permit and MPCA guidance, the analysis is required
to be in the form of a relative comparison and not a true representation of the
loading from various sources or areas. Therefore, the values selected for this
analysis are reasonable estimates of the load concentrations.
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 12
October 2007
3.1 1988 Loading Assessment Evaluation
Year 1988 was used as the baseline for comparison. The runoff volume for
each watershed and on a City -wide basis was computed (as presented above)
by adding the runoff volume from pervious portions (average CN = 69) to the
runoff volume from the impervious portions (CN = 98). The TSS and TP
loadings were computed by multiplying the runoff volume by , average
concentration values of 100 mg/L for TSS and 0.33 mg/L for TP. Storm
water treatment facilities, such as ponds, that would result in TSS and TP
reductions were not considered in the 1988 analysis.
The results for the year 1988 land use and loading analyses serve as a
baseline for comparison and they represent an estimate of the TSS and TP
loadings at the source, not the actual effluent loadings which are likely to be
lower due to the Best Management Practices actually in place during 1988.
Again, because the MPCA has requested a relative loading comparison, this
approach allows a reasonable baseline, without expending substantial efforts
to quantify what BMPs were in place in 1988.
3.2 2005 Loading Assessment Evaluation
The same procedure discussed in previous sections was used to determine the
runoff volumes and loading levels for 2005. Table 4 summarizes the changes
in impervious area and the corresponding changes in loading of the three
parameters of interest between 1988 and 2005.
The increase in impervious surface between 1988 and 2005 translates into an
increase in the annual runoff volume of an estimated 699 acre -feet.
Reductions in runoff volume that would be occurring from infiltration BMPs
were not factored into the analysis for the 1988 to 2005 time period. TSS and
TP loadings were assessed based on the same constant concentration
assumptions used for year 1988. Thus, an increase in runoff volume would
result in a proportional increase in TSS and TP that is generated at the
source. Calculated reductions in the 2005 loadings was based on the storm
water treatment ponds, rain gardens, infiltration systems and other BMPs
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 13
October 2007
constructed between 1988 and 2005. While some of these BMPs established
in the early 2000's were designed as infiltration/volume control systems,
only the TSS and TP removal estimates were applied to these BMPs as part
of the 1988 to 2005 analysis.
Table 4. Impervious Surface and Loading Changes from 1988 to 2005.
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 14
Oir. 01.... +� .� �
. 1
t
Im p
t au
. .: ..
��
...
.:.: 9$ .........::
TSB
� t
1�
. :. :.........i.:.:.
n
� Ib
.......
Beltline - BEL
3
0%
0.0
0.0
0.0
Beaver Lake - BL
1,055
3%
53.8
2.1
38.8
Bluff Lands BL 4
29
12%
6.2
0.8
5.5
Bluff Lands - BL 5
33
0%
0.0
0.0
0.0
Battle Creek - C
1,507
1 0 10
13.8
-16.2
-36.9
Carver -CARV
252
9%
36.3
2.0
19.8
Capitol Region -
CRWD
641
4%
47.1
6.4
42.2
Fish Creek - FC
521
2%
20.7
2.8
18.6
Gervais - GERV
185
0%
0.5
0.1
0.4
Highwood - HW
360
6%
34.3
4.7
30.8
Keller - KELL
1,488
2%
40.6
-18.6
64.2
Kohiman - KOHL
802
6%
79.7
-13.1
-23.1
Lower Afton - LA
299
3%
16.9
-2.3
-1.5
Wakefield - Phalen -
M - m
152
0%
0.2
0.0
0.2
Willow Creek - NB
246
18%
73.8
-8.2
-8.0
Phalen - PHAL
1,727
2%
55.4
-32.5
-12.9
Wakefield - POND
39
3%
2.3
0.3
2.0
Wakefield - Phalen -
S -m
0
0%
0.0
0.0
0.0
Kohiman Greek - SB
1,667
8%
212.9
-25.6
18.9
„Springside - SP
89
1
1.3
0.2
1.2
South Washington -
SWWD
193
1
2.9
0.3
2.0
Tanners Lake - TL
151
0%
0.0
0.0
0.0
Totem - TO
34
2%
1.1
0.2
1.0
Valley Branch - VBWD
90
0%
0.0
0.0
0.0
TOTAL
11,563
3.5
699
-97
163
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 14
October 2007
Between 1988 and 2005 the overall impervious surface increased by
413 acres from 29.8 percent to 33.3 percent. Storm water treatment ponds
associated with new developments were constructed during the same period
and were accounted for in this analysis. Aerial photographs of the 1988 and
2005 conditions were compared to the current (2007) GIS shape files for
water bodies through out the City. Ponds that were in place during 1988 were
removed from the 2007 (current) file to produce a shape file that accounted
for only new ponds created during the 1988 to current conditions. This file
was used as the basis for treatment reductions for TSS and TP in the 1988 to
2005 analyses.
New ponds were given a conservative estimate of treatment volume based on
the surface area of each pond, as taken from the GIS shape file. Assuming an
average pond depth of 3 feet (typical and likely conservative), for new storm
water ponds the total dead storage volume provided by storm water ponds is
approximately 37 acre -feet. In certain key areas and where the treatment
volume was known from recent development, information on dead storage of
new storm water ponds were adjusted to known conditions.
The results overall ,suggest that the new ponds constructed between 1988 and
2005 have a capacity, on average, of treating the storm water runoff from the
new impervious surfaces of approximately 60 percent TSS and 30 percent TP
removal. This treatment applies to both the new impervious surface created
between 1988 and 2005 and to storm water runoff from the older adjacent
impervious surfaces within the watershed whose runoff is routed through
these ponds and treatment systems. This estimate seems reasonable, yet
conservative, given that Maplewood has had standards in place since about
1988 that have required treatment from 85 to 90 percent removal of TSS. The
net effect of the new ponds shows a reduction of 68 tons of TSS for year
2005 as compared to year 1988 and a net increase in the TP of 354 pounds
for year 2005 as compared to year 1988.
The removal efficiency of a BMP for TSS and TP is based on particle
settling dynamics. Results from numerous P8 model runs illustrated in
Figure I show a logarithmic relationship between the pond storage volume
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 15
October 2007
relative to the runoff level and the particle removal effectiveness. In short,
ponds having a dead storage capacity that is equivalent to the runoff volume
resulting from 0.5, 1.0, and 2.0 inch rainfall events can retain approximately
70, 80, and 90 percent of the TSS and approximately 40, 50, and 60 percent
of the TP, respectively.
Figure 1. Modeled TSS and TP Removal Efficiency for Wet
100%
90%
�
80%
d
v 70%
W
60%
R
£
50%
o� 40%
a
F
30%
a
c
O
20%
U)
F 10%
0%
TSS and TP Removal Efficiency - Wet Ponds
y = 0.15Ln(x) + 0.52
Rz = 1.00
y = 0.13Ln(x) + 0.79
Rz = 1.00
0 0.5 1 1.5 2 2.5 3 3.5 4
Pond Volume expressed in Inches of Runoff Depth
Actual Volume (ac -ft) = Runoff Depth (in) x Total Drainage Area (ac) 112
Detailed results of the loading assessment for the 1988 to 2005 time period,
and for each subwatershed and drainage area, are provided in the spreadsheet
files included in the appendix and are presented graphically in Figure 2.
3.3 2020 Loading Assessment Evaluation
Impervious levels for year 2020 were determined by analyzing the areas
where land use changes are expected to occur between current conditions and
2020. Changes are based on the City's future 2020 Land Use plan.
Based on the projected changes in land use, the overall increase in
impervious surface between 2005 and 2020 is approximately 796 acres. This
increase represents and impervious percentage increase city -wide from 33.3
percent to 40.2 percent. Even with an increase in the impervious surface
coverage projected by 2020, the net increase in runoff volume will likely be
reduced due to implementation of storm water treatment practices focusing
on infiltration and filtration. The City has been implementing infiltration
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 16
October 2007
standards in selected areas of the City for several years on all new
development projects and the RWMWD has been requiring essentially the
same standards for volume reduction and infiltration/filtration requirements
for both new and re- development projects. The reduction in runoff volume
due to these infiltration /filtration standards will result in a commensurate
reduction in TSS and TP loadings between now and 2020.
The first step in assessing the loading levels anticipated in 2020 was to apply
the City's standard of volume control for the 1 -inch event over impervious
surface areas. As part of this analysis, the lower annual runoff depth of
3.7E inches was used to quantify runoff volumes and `subsequently the TSS
and TP loading estimates. This lower runoff volume represents the volume
that would leave the development site after being treated in the infiltration or
filtration BMP. This same standard will apply to redevelopment areas in the
City. The portion of each drainage area that could see redevelopment was
estimated between 2 and 20 percent for each area.
The total estimated ,redevelopment area between current conditions and 2020
conditions under this assumption is about 375 acres, or about 25 acres of
year, on average. This 25 -acre per year total includes
areas like Gladstone, Hillcrest and the Maplewood Mall area which may
consist of about 7 -8 acres of redevelopment per year on average, an average
of about 7 -8 acres per year of scattered redevelopment and about 8 -10 acres
of street reconstruction work each year.
The third and final step was to reduce the future load estimates resulting from
the Step 1 by the load removed by the redevelopment BMPs estimated in
Step 2. The results are the overall load changes from 2005 to 2020 as
presented in Table 5, including the projected changes in land use and
impervious surface.
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 17
October 2007
Table 5. Changes in Impervious Surface and Loadings from 2005 to 2020
�iiag�
.... .........
At ilrol
.. .........
�
R diltg
� .. ......;u......
� .. .........
..
. .... ....
Beltline - BEL
3
0%
0.0
0.0
0.0
Beaver Lake - BL
1,055
8%
16.0
-1.9
8.0
Bluff Lands BL 4
29
0 %
0.0
0.0
0.0
Bluff Lands - BL 5
33
3%
0.3
0.0
0.2
Battle Creek - C
1,507
8%
-11.1
-8.9
-25.8
Carver -CARV
252
8 %
6.2
0.0
4.8
Capitol Region -
CRW D
641
5 %
-52.3
-11.5
-61.7
Fish Creek - FC
521
4%
5.9
0.0
4.6
Gervais - GERV
185
11 %
0.6
-1.2
-2.3
Highwood - HW
360
2%
2.7
0.0
2.1
Keller - KELL
1,488
10 %
- 38.4_ ,
-16.3
-63.1
Kohlman - KOHL
802
16%
11.6
-5.4
-3.0
Lower Afton - LA
299
6%
3.6
-0.3
2.2
Wakefield- Phalen -
M - m
152
0%
-7.0
-1.3
-8.1
Willow Creek - NB
246
4°% -
-6.6
-1.7
-8.0
Phalen - PHAL
1,727
7%
-109.9
-28.5
-143.9
Wakefield - POND
39
6%
0.7
0.0
0.6
Wakefield - Phalen -
S - m
0
0%
0.0
0.0
0.0
Kohlman Creek - SB
1,667
3%
-68.9
-15.8
-83.4
Springside - SP
89
1 %
0.2
0.0
0.1
South Washington -
SWWD
193
4%
2.6
0.0
2.0
Tanners Lake - TL `'
151
1 %
0.5
0.0
0.4
Totem - TO
34
0%
-0.3
-0.1
-0.4
Valley Branch -
VBWD
90
2%
0.7
0.0
0.5
TOTAL
11,563
7%
-243
-93
-374
This analysis shows that there is a projected net decrease in both TSS and TP
between 2005 and 2020 when factoring in the City's infiltration/volume
control standards. Furthermore, the projected decrease in TP between 2005
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 18
October 2007
i
and 2020 is large enough to offset the increase in TP shown in the 1988 to
2005 analysis. The results show that within the areas projected to be
developed between 2005 and 2020, and given the assumptions discussed
above, there will be a decrease in annual runoff volume of 492 acre -feet by
the year 2020. Given the City -wide annual runoff volume estimate of 7,755
acre -feet, this represents approximately a 3.2 percent reduction in the overall
annual runoff volume by 2020. Please see Figure 3 for a map of the City with
the results shown for the 2005 to 2020 analysis.
4.0 Results and Discussion
Results of the loading assessment summarized in Table 6 generally show the
expected result of an increase in the annual runoff volume between 1988 and
2005. As projected for the 2005 to 2020 time period, the results show a
reduction in the runoff volume due to the City's volume control standards.
As development occurs, the increase in impervious surfaces will result in a
greater portion of the annual rainfall being subject to runoff.
Table 6. 1988, 2005, and 2020 Loadings Summary
30% I 7,056 I 959 I 6,332 I Assuming No Storm Water Treatment
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 19
Assuming Storm Water Treatment by
2005
3,853
33%
7,755
863
6,496
Ponds Only - Based on Ponds Created
between 1988 and 2005
Runoff volume, TSS, and TP loads are
2020
4,661
40%
7,512
770
6,121
assumed for the new impervious areas.
Revised development and
redevelopment standards considered.
1988 to 2005
Increase in Runoff Volume,
relative changes
+413
+4 0 10
+9.9
- 10.0%
+2.6
Reduction in TSS and an increase in TP
loading
Decrease in Runoff Volume, TSS and
2005 to 2020
+796
+7%
-3.2%
-10.8%
-5.8%
TP levels. TP and TSS reductions
relative changes
below 1988 levels and volume below
2005 levels.
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 19
October 2007
When considering the future effects of infiltration practices for new and
redevelopment projects, the annual runoff is still projected to increase from
these surfaces, but will be captured in the new BMPs prior to discharging
from the project sites. These standards have and will continue to provide
treatment of TSS and TP loads to help the City achieve its overall water
quality goals for its wealth of water resources. Overall loading assessment
results are summarized graphically in Figure 4.
Figure 4. Summary of Loading Changes 1988 to 2020
Loading Changes 1988 -2005 -2020
9000
8000
7000
6000
J 5000
4000
0 3000
2000
1000
0
Parameters Analyzed
4.1 Discharges Affecting Wetlands
A detailed assessment of the potential for impact to wetlands resulting from
an increase in runoff volume or from an increased depth or duration of
inundation was not completed. Based on the relative small increase in runoff
volumes determined from these analyses, there are no significant issues
stemming from the increased runoff volumes. The City's current wetland and
storm water ordinances and standards address discharges to wetlands as well
as buffer setbacks. The RWMWD administers the wetland conservation act
in Maplewood and has additional controls that protect City wetlands.
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 20
Runoff Volume TSS (Tons) TP (Lbs)
(acre -feet)
October 2007
4.2 Potential Impacts on Stream Morphology
The increase in runoff volume is unlikely to cause significant degradation to
stream channels or to the water quality of receiving waters from streambank
erosion. One possible concern is that urban streams tend to show increased
bank erosion due to increased peaks or an extended duration of bank -full
flows. Most of the potential areas of concern for increased flows are well
vegetated with little signs of erosion. Any known significant stream or
drainage channel erosion areas have been corrected in recent years as part of
the City's surface water management program or are in the process of being
addressed through cooperative efforts with the local watershed organizations.
4.3 Discharges Affecting Source Water Protection Areas
One of the key recommendations of the study, and one the City has already
been implementing, is to require infiltration BMPs to reduce the volume of
runoff leaving a development site. In doing so, the delivery of both TSS and
TP from the site to downstream waters will also be reduced. Where drinking
water supply wells are present, infiltration can be a concern. In Maplewood,
some of the :City's 'drinking water comes from the City of North St. Paul
water system. The City has also reviewed the water supply well issues of
adjacent M54 and found no direct concerns for continued infiltration
throughout the City.
4.4 Street Sweeping and Other Considerations
Many factors can play a role in reducing the pollutant loads to surface
waters. The NPDES MS4 permit includes six minimum control measures that
address activities ranging from public education efforts, to cleaning out
ponds and street sweeping improvements, to reducing or eliminating the use
of phosphorus- containing fertilizers. None of these factors have been
specifically accounted for in this analysis. Some of these items include:
• Conducting a street sweeping program that prioritizes sweeping
efforts for both safety and water quality concerns and has increased
street sweeping frequency in key areas based on the prioritized
system.
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 21
October 2007
• Conducting an annual pond cleanout program to maintain and
improve the efficiency of treatment ponds and sediment traps
throughout the City.
• Additional treatment provided in natural wetlands and created
wetlands through the City.
5.0 Related Water Resources Plans and Studies
The following plans and studies comprise the key elements of the City's
overall water and natural resources management program.
5.1 MS4 Storm Water Pollution Prevention Plan (SWPPP)
In March 2003, the City submitted their original Storm Water Pollution
Prevention Program (SWPPP) as required under MPCA General Permit MN
R 040000. The document defines the main goal which is to preserve, protect,
and improve the water resources impacted by storm water runoff. The
document also defines in detail the specific BMPs in all of the six areas
required by the permit: Public Education and Outreach, Public Involvement
and Participation, Illicit Discharge Detection and Elimination, Construction
Site Runoff Control, Post Construction Runoff Control, and Pollution
Prevention and Good Housekeeping.
The City reapplied for the revised permit in June 2006 and incorporated the
required BMPs into an updated SWPPP. The City has also recently updated
their SWPPP to incorporate a BMP to address current and future impaired
waters within the City or to which the City discharges to.
5.2 Water Resources Management Plan (WRMP)
The City's WRMP is due for an update in 2004. The current plan along with
City ordinances, include requirements for Water Quantity and Water Quality
controls, Recreation Fish and Wildlife protection, Public Participation
Information and Education, Public Ditch System, Groundwater, Wetlands,
Erosion, and Shoreland Management. The WRMP, along with the City's
NPDES SWPPP, form the basis for the overall storm water management
program in the City.
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 22
October 2007
5.3 Lake Management Plans and Studies
The RWMWD has completed diagnostic studies of several key lakes within
the City. The intent of these lakes studies, in part, is to identify realistic and
achievable goals for water quality (i.e., water clarity) and to help understand
what activities and practices within each watershed may be impacting the
water quality. The City has been in close contact with the RWMWD to help
improve the water quality in these water bodies and will continue to ork with
the respective watershed management organizations to make adjustments to
program activities as new data is evaluated.
6.0 Conclusions
An assessment of storm water runoff volume and TSS and TP pollutant
loadings was conducted according to the requirements and guidelines of the
NPDES Permit for Selected MS4s'. Overall, the results show:
• 1988 to 2005 Changes: an increase in runoff volume of about
10 percent, an increase in the loading of TP and a reduction in TSS
loading of about 10 percent.
+ 2005 to 2020 Changes: a decrease in runoff volume of about
3 percent, a reduction of about 6 percent in the loading of TP and a
reduction in TSS loading of about 11 percent.
Overall 1988 to 2020: an increase in runoff volume of about
7 percent, a reduction of about 3 percent in the loading of TP and a
reduction in TSS loading of about 20 percent
While the assessment shows an increase in the runoff volume, the TSS
loadings have decreased over both analysis periods and the TP loadings
increased only marginally between 1988 and 2005. This result relates chiefly
to the fact that numerous storm water treatment ponds accompanied the new
development and re- development that occurred between 1988 and 2005. The
results confirm that these ponds are working to remove significant amounts
of total suspended sediment from storm water runoff. However, these ponds
are also not as effective at removing phosphorus from the runoff.
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 23
October 2007
It should be reiterated that the evaluation of Runoff Volume, TSS and TP
presented above is based on a series of conservative assumptions. For
example, in computing the runoff volume, the entire impervious surface was
considered connected. However, in many cases of new development between
1988 and 2005 some of the development consisted of Low Density
Residential units. Thus, a large portion of the added impervious surface
would be disconnected, producing volume reductions that were , not
specifically accounted for in the analysis.
The TSS and TP loading estimates are also conservative. The TSS and TP
reduction for 1988 to 2005 was based exclusively on single wet basin
retention assumptions. Given that some of the ponds were built in series, or
are connected in series as part of the drainage system, the pollutant load
reduction is likely further enhanced by the treatment train concept.
Furthermore, the effect of grassed = =swales and ditches and natural wetlands on
reducing the TSS and TP loadings has not been factored in. Nor has any
credit been taken for improvements in street sweeping equipment or
practices, or from the state law governing the use of phosphorus fertilizers.
It seems_ reasonable to conclude that the increase in Runoff Volume is
commensurate with the size of the City. Runoff Volume reduction is a
relatively new area to the storm water management arena while the potential
adverse effects are still being studied and debated. The most common
impacts cited in connection with the runoff volume increase are a
pronounced degradation of the natural stream banks and more frequent
inundation of the wetlands. The City is not aware of channels and/or stream
sections that have increased erosion that can be directly attributable to
increased runoff volumes. Therefore, the City does not consider the relative
small increase in volume identified in this analysis to be significant.
Looking into the future, the projected level of development will continue to
add impervious surface and result in additional annual runoff volume. Runoff
infiltration is expected to play in increasingly important role in storm water
management.
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 24
October 2007
The City is continuing to implement standards for storin water management
which place a focus on infiltration or filtration. The standards will continue
to translate into runoff volume control for both new development and
redevelopment and will continue to offset the increase in runoff volume
caused by the expansion of impervious surfaces.
Additionally, the City will play and active role in adopting specific policies
aimed at enhancing the surface water quality. The current MS4 permit
contains aggressive plans for Construction and Post Construction Runoff
Control as well as Pollution Prevention (Good Housekeeping) sections.
Based on this analysis and related work the City has done as part of it's
overall water resources management program, the City is not proposing to
make changes to it's SWPPP. These development and redevelopment
standards described above and which are currently in the City's ordinances,
will be incorporated into the City's Water Resources Management Plan
update in 2008.
Loading Assessment and Non - Degradation Report A- MAPLE0608.00
City of Maplewood, Minnesota Page 25
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Loading Assessment and Non-Degradation Report A'MAPLE0008.00
City of Maplewood, Minnesota
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Loading Assessment and Non-Degradation Report A-MAPLE0608.00
City of Maplewood, Minnesota
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City of Maplewood, Minnesota
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Assessment and Reporting Requirements
Loading Assessment and Non-Degradation Report A-MAPLE0608.00
City of Maplewood, Minnesota
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Loading Assessment and Non-Degradation Report A-MAPLE0608.00
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Loading Assessment and Non-Degradation Report A-MAPLE0608.00
City of Maplewood, Minnesota
Agenda Item F2
MEMORANDUM
TO: City Manager
FROM: David Fisher, Building Official
SUBJECT: Ordinance Amendment - Re- inspection Fee for Non -
Compliance of City Code
DATE: November 16, 2007
x�x W01D U KI)I N
During the budget workshop on October 8, 2007, the city council discussed new fees including
having a fee for service and /or a user fee. I am proposing a new fee that would allow the code
enforcement officer, building official, building inspector, planner and /or health official to charge a
re- inspection fee for inspections and services as set by the city council. In order for the city to
implement this fee, I am proposing a city code amendment that would allow the city to charge a
fee to the owners or to the properties that require multiple inspections or that are using
excessive city resources.
Background
City Code Section 12 -37 allows the City of Maplewood to collect permits and fees based on
Minnesota statue. 16B.62, Subd. 1. In 2005 through 2007, the building inspector may charge a
$50 re- inspection fee that was set by the City Council.
City Code Section 18 -36 Notice to Abate and 18 -37 Abatement by Council allows the City to
recover expenditures, and an additional 25 percent on abatement costs.
The Fire Department has implemented a re- inspection fee for false alarms.
At the November 14, 2007, HRA meeting, they reviewed a draft document of an ordinance
amendment proposed for re- inspection fees. The HRA had concerns about building inspector
charging a re- inspection where customers paid for a permit. The HRA approved the proposed
amendment to move it forward to the City Council.
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The city council shall, by resolution, set the fee amount from time to time. The city intends to
use this fee to compensate the city for administrative costs for excessive inspections. This fee
would not be for enforcement of the city code. The fee shall be separate from and in addition to
any fine or penalty for violation of the law.
In addition, the prevailing party in any nuisance action proceeding or administrative proceeding
may recover attorney fees.
To help ensure the property owners know about the reinspection fees, the notice of violation or
notice to abate the nuisance shall contain a prominent written statement. As proposed, the
notice would state, "if the violation or nuisance is not corrected at the time of the first inspection,
the violator may be responsible for the costs of all subsequent inspections, abatement costs and
attorney fees."
City staff researched the codes of several other cities to find examples of ordinances about the
excessive consumption of city services. Staff found that Saint Paul, Minneapolis, and Eagan to
have similar ordinances in place about the excessive consumption of city services. Please see
the ordinances reference attachment 1.
RECOMMENDATION
City staff recommends that the city council approve the attached code amendment to the City
Code (attachment 2). This amendment is for Section 1 -15 (a) of the city code by adding the
following language about the excessive consumption of city services.
P:dave /excessive consumption fee 2007
Attachments:
1. References from St. Paul, MPLS & Eagan
2. Ordinance adding language to the city code about excessive consumption of city services
ATTACHMENT 1
REFERENCE
The following are parts of the other city codes.
St. Paul: Sec. 34.24. Excessive consumption of city services.
(1) Council findings. The city council finds that some property owners take little or no
responsibility for the maintenance of their property until the city, through its various inspections
programs, has repeatedly ordered them to remedy violations of the property maintenance
chapters of the Saint Paul Legislative Code. Such property owners create excessive costs for
the city which are over and above the normal cost of providing inspection services city -wide.
Property owners who must repeatedly be ordered to remedy code violations on their property
consume an unacceptable and disproportionate share of limited city resources. Therefore, it is
the intent of the city council, by the adoption of this section, to impose and collect the costs
associated with reinspections and the excessive consumption of city inspection services. The
collection of such costs for certain properties shall be by assessment against the real property
requiring such excessive inspection or reinspection services, pursuant to Minnesota Statutes,
Section 429.101, which authorizes the council to provide for reinspection fees to be collected
by special assessment and allows cities to collect the costs associated with removal or
elimination of public health or safety hazards and chapter 14 of the Saint Paul City Charter.
(2) Definitions. For the purpose of this chapter, the terms defined in this section shall have the
meanings ascribed to them:
Excessive initial inspection means an inspection and observation of a new violation by an
enforcement officer at a specific property address after an enforcement officer has conducted
two (2) prior initial inspections within a twelve -month period and found violations of the Saint
Paul Legislative Code under the jurisdiction of the department of safety and inspections, where
the owner was notified in writing pursuant to section 34.24(3).
Excessive inspection services fee means the fee to be imposed for a reinspection or
excessive initial inspection. The fee shall include, but not be limited to: the prorata salaries of
enforcement officers performing inspections of the subject property; the prorata cost of
equipment, materials and all other overhead costs used during inspection of the subject
property, including ownership searches and administrative and clerical costs; and the costs of
any medical treatment of enforcement officers injured as a result of these inspections.
Reinspection means that an enforcement officer has conducted an inspection of the premises
based upon a complaint or otherwise had occasion to view the premises and observed a
violation of any provision of the St. Paul Legislative Code under the jurisdiction of the
department of safety and inspections issued a written notice of the violation(s), and reinspected
the premises to determine compliance with the notice and found noncompliance.
(3) Initial inspection by enforcement officer; written notice.
(a) Written notice of violations. When an enforcement officer conducts an initial inspection of
a premises and determines that violations of the provisions of the legislative code under the
jurisdiction of the department of safety and inspections exist, the enforcement officer shall, in
addition to any other action the enforcement officer may undertake, serve written notice of the
violation in conformance with the requirements set forth in section 34.21 of this chapter.
(b) Notice for collection of reinspection costs and excessive initial inspection costs. If the
enforcement officer intends to collect the city costs for reinspections and excessive initial
inspections, then the written notice provided for in sections 34.24.(3)(a) and 34.21 must also:
1. State that if the violations are not corrected within the time period or periods required in the
notice, the city's costs in conducting a reinspection after the due date for compliance will be
collected from the owner or owners rather than being paid by the taxpayers of the city; and
2. State that if additional new violations of the legislative code under the jurisdiction of the
department of safety and inspections are discovered by enforcement officers within the next
following twelve (12) months, the city's costs in conducting any additional inspections at the
same location within such twelve (12) months will be collected from the owner or owners rather
than being paid by the taxpayers of the city; and
3. State that such future costs will be collected by assessment against the real property.
(4) Excessive consumption of inspection services, fee and liability.
(a) The city shall be entitled to collect its costs of enforcement from a property owner who
consumes either reinspection services or excessive initial inspection services. An excessive
consumption of either reinspections or excessive initial inspection services occurs after:
1. Written notice of a violation is served under section 34.24.(3) following an initial inspection;
and
2. One additional initial inspection is performed at the same location within a consecutive
twelve -month period after the first initial inspection for which a notice of violation was served;
and
3. During each of the two initial inspections under subparagraph (3), the enforcement officer
finds violations of the Saint Paul Legislative Code under the jurisdiction of the department of
safety and inspections which are new violations; or
4. Written notice of a violation is served under section 34.24.(3) following an initial inspection;
and
5. The enforcement officer conducts an inspection after the due date for compliance on the
notice and determines that the violation still exists.
(b) A fee of fifty dollars ($50.00) may be charged for the first initial inspection after the
circumstances described under section 34.24.(4)(a) subdivisions 1 and 2, and a fee of seventy
five dollars ($75.00) may be charged for the second initial inspection after the circumstances
described under section 34.24.(4)(x) subdivisions 1 and 2, and a fee of one hundred fifty dollars
($150.00) may be charged for each subsequent initial inspection within a twelve -month period
after the circumstances described in section 34.24.(4)(a) subdivisions 1 and 2.
(c) A fee of fifty dollars ($50.00) may be charged for the first reinspection described in section
34.24.(4)(a) subdivisions 4 and 5. A fee of seventy -five dollars ($75.00) may be charged for the
second reinspection described in section 34.24.(4)(x) subdivisions 4 and 5. A fee of one
hundred fifty dollars ($150.00) may be charged for each subsequent reinspection described in
section 34.24.(4)(a) subdivisions 4 and 5.
(d) No fee under section 34.24.(4)(a) shall be charged where the city has issued a written
notice pursuant to section 34.24.(3) but has abated the violation under section 45.10 or 45.11
of the Saint Paul Legislative Code and assessed the costs of such abatement under section
45.11.1 of the Saint Paul Legislative Code.
(e) The amount of the excessive consumption of inspection services fee shall be a debt owed
to the city and shall be collected by special assessment under the authority in Minnesota
Statutes, Section 429.101 and the Charter.
(f) Action under this section does not preclude any other civil or criminal enforcement
procedure.
(5) Cost; collection.
(a) Cost records. The enforcement officer shall keep a record of the costs for excessive
consumption of inspection services, the name and address of the owner, the dates of the
inspections giving rise to the excessive consumption of inspection services, the observed
violations of the Saint Paul Legislative Code under the jurisdiction of the department of safety
and inspections, and the total amount of the costs for excessive consumption of inspection
services to be collected against a particular property, and shall report such information to the
director of financial services.
(b) Resolution approving total, setting date of public hearing. On or before October 1 of each
year, the director of financial services or his or her designee shall notify the city council of the
total cost of such excessive inspection services performed during the previous year and the
portion of such costs to be assessed against each lot and parcel of property that utilized
excessive inspection services. Upon receipt thereof, the council shall by resolution fix a date for
public hearing at which time the council shall consider adopting and levying the service
charges. The date of public hearing shall be at least twenty (20) days after adoption of said
resolution.
(c) Notice of council hearing. Following the adoption of the resolution provided in paragraph (b)
above, the director of financial services shall publish a notice of the hearing in a daily
newspaper of the city at least five (5) days prior to the public hearing. The notice shall state the
date, time and place of hearing, the purpose of the hearing, identify the services provided and
the property to be assessed a service charge therefore, and shall state the proposed rates of
service charges to be considered by the council.
(d) Notice to owner and interested parties. At least ten (10) days before the hearing, notice
thereof shall be mailed by first class mail to the owner and any interested party known to the
city, at his or her last known address. Such notice shall also inform the recipient of the notice:
1. Of the procedures he or she must follow under the charter in order to appeal the
assessments to the district court, and
2. Of the provisions of Minnesota Statutes, Sections 435.193 to 435.195 and the existence of
any deferment procedure established pursuant thereto.
(e) Public hearing; adoption of assessment roll. On the date of public hearing the council
shall meet to consider the adoption of the proposed service charges. The council shall hear all
interested parties concerning the proposed charges. At such meeting or at any adjournment
thereof, the council may amend the proposed service charges, and shall, by resolution, adopt
the service charges as a special assessment against the properties which utilized excessive
inspection services. Special assessments levied hereunder shall be payable in a single
installment.
(f) Certification to county for collection with taxes. After adoption by resolution of the
service charges and assessment rates therefore, and no later than November 15, the city clerk
shall transmit a certified copy of said resolution to the county department of property taxation to
be extended on the proper tax list of the county and collected the following year along with
current taxes.
(g) Appeal. Within twenty (20) days after adoption of the resolution adopting the service
charges, any person aggrieved may appeal to the district court in the manner set forth in
chapter 14 of the City Charter.
(C.F. No. 05 -740, § 1, 9- 14 -05; C.F. No. 07 -149, § 9, 3- 28 -07)
Minneapolis: 244.190. Re- inspection fee.
(a) There shall be no fee charged for an initial inspection to determine the existence of a
housing maintenance code violation. A one hundred dollar ($100.00) fee shall be charged for
each subsequent re- inspection finding noncompliance that is conducted after the due date for
compliance with an order, as determined by the director of inspections or the director's
designee.
(b) The re- inspection fees prescribed above shall be billed directly to the owner or contact
personfagent of the property. Re- inspection fees shall be increased by fifty (50) percent when
not paid within thirty (30) days after initial billing, to cover administrative costs. Failure to pay
such fees shall be grounds for denial, revocation, suspension, or non - renewal of a rental
dwelling or lodging house license.
This subsection shall not be considered the exclusive method of collecting re- inspection fees
and shall not preclude collection by other lawful methods.
(c) Every notice of violation and order to correct housing code violations shall contain a clear
and conspicuous explanation of the policy in this section requiring fees for re- inspections.
(d) The director, and housing inspection supervisors designated by the director, may waive a re-
inspection fee in case of error, mistake, injustice, or other good cause. (92 -Or -172, § 1, 12 -10-
92; 93 -Or -106, § 1, 7- 30 -93; 94 -Or -087, § 1, 7 -1 -94; 2002 -Or -164, § 1, 10- 25 -02; 2004 -Or -080,
§ 1, 7- 23 -04)
Eagan: Sec. 10.44. Repeat nuisance call service fee.
Subd. 1. Purpose. The purpose of this section is to protect the public safety, health and
welfare and to prevent and abate repeat service response calls by the City to the same property
or location for nuisance service calls, as defined herein, which prevent police or public safety
services to other residents of the City. It is the intent of the City by the adoption of this Section to
impose and collect service call fees from the owner or occupant, or both, of property to which
City officials must repeatedly respond for any repeat nuisance event or activity that generates
extraordinary costs to the City. The repeat nuisance service call fee is intended to cover that
cost over and above the cost of providing normal law or code enforcement services and police
protection City wide.
Subd. 2. Scope and application. This Section shall apply to all owners and occupants of
private property which is the subject or location of the repeat nuisance service call by the City.
This Section shall apply to any repeat nuisance service calls as set forth herein made by an
Eagan peace officer, part time peace officer, community service officer, animal control officers
and code enforcement technicians.
Subd. 3. Definition of nuisance call or similar conduct.
The term nuisance service call shall mean any activity, conduct, or condition occurring upon
private property within the City which: (i) unreasonably annoys, injures or endangers the safety,
health, morals, comfort or repose of any member of the public; (ii) or will, or will tend to, alarm,
anger or disturb others or provoke breach of the peace, to which the City is required to respond,
including, but not limited to the following:
1. Any activity, conduct, or condition deemed as a public nuisance under any provision of the
City Code;
2. Any activity, conduct, or condition in violation of any provision of Chapter 10 of the City Code;
3. Any conduct, activity or condition constituting a violation of Minnesota state laws prohibiting
or regulating prostitution, gambling, controlled substances, use of firearms; and
4. Any conduct, activity, or condition constituting disorderly conduct under Chapter 609 of
Minnesota Statutes.
Subd. 4. Repeat nuisance service call fee. The City may impose a repeat nuisance service
call fee upon the owner or occupant of private property if the City has rendered services or
responded to the property on three or more occasions within a period of 365 days in response
to or for the abatement of nuisance conduct, activity, or condition of the same or similar kind.
The repeat nuisance service call fee under this Section shall be an amount as set forth and duly
adopted by City Council resolution. All repeat nuisance service call fees imposed and charged
against the owner or occupant under this Section shall be deemed delinquent 30 days after the
City's mailing a billing statement therefore. Delinquent payments are subject to a ten percent
late penalty of the amount due.
Subd. 5. Notice. No repeat nuisance service call fee may be imposed against an owner or
occupant of property without first providing the owner or occupant with written notice of the prior
nuisance service calls prior to the latest nuisance service call rendered by the City upon which
the fee is imposed. The written notice shall:
(1) State the nuisance conduct, activity or condition that is or has occurred or is maintained or
permitted on the property, the dates of the nuisance conduct, activity or condition;
(2) State that the owner or occupant may be subject to a repeat nuisance call service fee if a
third nuisance service call is rendered to the property for the same nuisance, in addition to the
City's right to seek other legal remedies or actions for abatement of the nuisance or compliance
with the law, and
(3) Be served personally or by U.S. Mail upon the owner or occupant at the last known address.
Subd. 6. Right to appeal repeat nuisance service call fee. Upon the imposition of a repeat
nuisance service call fee, the City shall inform the owner or occupant of his/her right to a
hearing on the alleged repeat nuisance service calls. The owner or occupant upon whom the
fee is imposed may request a hearing by serving upon the City Clerk within five business days
of the mailing of the fee invoice, inclusive of the day the invoice is mailed, a written request for
hearing. The hearing shall be heard by the hearing office within 14 days of the date of the
owner's or occupant's request for hearing.
The hearing shall be conducted in an informal manner and the Minnesota Rules of Civil
Procedure and Rules of Evidence shall not be strictly applied. The hearing need not be
transcribed, but may be transcribed at the sole expense of the party who requests the
transcription. After considering all evidence submitted, the hearing officer shall make written
findings of fact and conclusions on the issue of whether the City responded to or rendered
services for repeat nuisance service calls of the same or similar kind on three or more
occasions within a 365 day period. The findings and conclusions shall be served upon the
owner or occupant by U.S. Mail within five days of the notice of hearing.
An owner or occupant's right to a hearing shall be deemed waived if the owner or
occupant fails to serve a written request for hearing as required herein or fails to appear at the
scheduled hearing date. Upon waiver of the right to hearing, or upon the hearing officer's written
findings of fact and conclusions that the repeat nuisance call service fee is warranted
hereunder, the owner or occupant shall immediately pay the fee imposed.
Subd. 7. Legal Remedies Nonexclusive. Nothing in this Section shall be construed to limit the
City's other available legal remedies for any violation of the law which may constitute a nuisance
service call hereunder, including criminal, civil, injunctive or others.
(Ord. No. 311, 2nd series, § 1, eff. 5- 24 -01)
Attachment 2
01 •
AN ORDINANCE ADDING LANGUAGE TO THE CITY CODE ABOUT RE-
INSPECTION FEES FOR CONTINUING NON- COMPIANCE OF THE CITY CODE
The Maplewood City Council approves the following changes to the Maplewood Code of
Ordinances: (additions are underlined and deletions are crossed out)
Section 1. Section 1- 15(a). Excessive Consumption of City Services
Excessive consumption of city services.
(1) Council findings. The city council finds some property owners take little or no responsibility for the
maintenance of their property until the city, through its various inspections programs, has repeatedly
ordered them to remedy violations of the Maplewood Code. Such property owners create excessive
costs for the city that are over and above the normal cost of providing inspection services in the city.
Property owners who the city must repeatedly order to remedy code violations on their property consume
an unacceptable and disproportionate share of limited city resources.
Therefore, it is the intent of the citV council, bV the adoption of this section, to impose and collect the
costs associated with re- inspections and the excessive consumption of city inspection services. The
collection of such costs for certain properties shall be by assessment against the real property requiring
such excessive inspection or re- inspection services, pursuant to Minnesota Statutes, Section 429.101,
which authorizes the council to provide for re- inspection fees to be collected by special assessment and
allows cities to collect the costs associated with removal or elimination of public health or safety hazards.
Such fees are also authorized by Chapters 1, 12, 18 and 44 of the Maplewood City Code.
(2) Definitions- For the purpose of this chapter, the terms defined in this section shall have the
meanings ascribed to them:
Enforcement Officer - means a person or employee appointed by the City Manager such as, Code
Enforcement Officer, Planner, Building Inspector, Building Official, and Health Official to conduct code
enforcement inspections and activities for the city.
Excessive additional inspection - means an inspection and observation of a new violation by an
enforcement officer at a specific property address after an enforcement officer has conducted two (2)
prior additional inspections within a twelve -month period and found violations of the Maplewood City
Code under the iurisdiction of the department of safety and inspections, where the owner was notified in
writinq pursuant to Chapters 12, 18 and 44 of the city code and bV State Statues.
Excessive inspection services fee means the fee that the city imposes for a re- inspection or excessive
initial inspection. The fee shall include, but not be limited to: the prorated salaries of enforcement officers
performing inspections of the subject property; the prorated cost of equipment, materials and all other
overhead costs used during inspection of the subject property, including ownership searches and
administrative and clerical costs; and the costs of any medical treatment of enforcement officers iniured
as a result of these inspections.
Re- inspection means that an enforcement officer has conducted an inspection of the premises, based
upon a complaint or otherwise had occasion to view the premises and observed a violation of an
provision of the Maplewood City Code under the jurisdiction of the Inspections, Planning and Building
Operations Department, has issued a written notice of the violation(s), and then re- inspected the
premises to determine compliance with the notice and found that the owner or responsible party had not
complied with the written correction notice or orders.
(3) Initial inspection by enforcement officer, written notice.
(a) Written notice of violations. When an enforcement officer conducts an initial inspection of a
premises and determines that the property has violations of the city code, the enforcement officer shall,
in addition to any other action the enforcement officer may undertake, serve written notice of the violation
or violations in conformance with the requirements set forth in the City Code, and apprise the owner of
the required correction measures to bring property into compliance.
(b) Notice for collection of re- inspection costs and excessive initial inspection costs. If the
enforcement officer intends to collect the city costs for re- inspections and excessive initial inspections,
then the written notice provided for in the City Code also must:
1. State that if the violations are not corrected within the time period or periods required in the
notice, the citV's costs in conducting a re- inspection after the due date for compliance will be
collected by the city from the owner or owners rather than being paid by the taxpayers; and
2. State that if additional new violations of the legislative code under the jurisdiction of the
department of safetV and inspections are discovered by enforcement officers within the next
following twelve (12) months, the city's costs in conducting any additional inspections at the same
location within such twelve (12) months will be collected from the owner or owners rather than
being paid by the taxpayers of the city; and
3. State that the city will collect such future costs by assessment levied against the real property.
(4) Excessive consumption of inspection services, fee and liability.
(a) The city shall be entitled to collect its costs of enforcement from a property owner who consumes
either re- inspection services or excessive initial inspection services. An excessive consumption of either
re- inspections or excessive initial inspection services occurs after:
1. The city serves a written notice of a violation under the requirements of the City Code
following an initial inspection; and one follow -up inspection.
2. One additional initial inspection is performed at the same location within a consecutive twelve-
month period after the first initial inspection for which a notice of violation was served; and
3. During each of the two initial inspections under subparagraph (3), the enforcement
officer finds violations of the Maplewood City Code that are new violations; or
4. Written notice of a violation is served under the City Code following an initial inspection; and
5. The enforcement officer conducts an inspection after the due date for compliance on the notice
and determines that the violation still exists.
(b) The city may charge a fee of seventy -five dollars ($75.00) for the third inspection. The city may
charge a fee of one - hundred dollars ($100.00) for the fourth inspection after the circumstances
described under section City Code. The city may charge a fee of one hundred fifty dollars ($150.00) for
each subsequent additional inspections within a twelve -month period after the circumstances described
in the City Code.
(c) No fee under City Code Chapter 1 -15(a) 2.shall be charged where the city has issued a written notice
pursuant to City Code Chapter 1 -15(a) 2.but has abated the violation under the city Code Section 18.36
through 18.39 and assessed the costs of such abatement under The City Code Section 18.36 through
18.39.
(d) The amount of the excessive consumption of inspection services fee shall be a debt owed to the city
and shall be collected by special assessment under the authority in Minnesota Statutes, Section 429.101
and the City Code Section 18.39.
(e) Action under this section does not preclude any other civil or criminal enforcement procedure.
(5) Cost; collection.
(a) Cost records of the non - compliant properties - The enforcement officer shall keep a record of the
costs for excessive consumption of inspection services, the name and address of the owner, the dates of
the inspections giving rise to the excessive consumption of inspection services, the observed violations
of the city code and the total amount of the costs for excessive consumption of inspection services to be
collected against a particular property, and shall report such information to the building official and to the
city finance director.
(b) Resolution approving total, setting date of public hearing. On or before October 1 of each year,
the city finance director or his or her designee shall notify the city council of the total cost of such
excessive inspection services performed during the previous year and the portion of such costs to be
assessed against each lot and parcel of property that utilized excessive inspection services. Upon receipt
thereof, the city council shall, by resolution, set a date for public hearing at which time the city council
shall consider adopting and levying the service charges. The date of public hearing shall be at least
twenty (20) days after the city council adopts said resolution.
(c) Notice of city council hearing. Following the adoption of the resolution provided in paragraph (b)
above, the city finance director shall publish a notice of the hearing in the city's designated newspaper at
least ten (10) days before the public hearing. The notice shall state the date, time and place of hearing,
the purpose of the hearing, identify the services the city provided and the property the city will be
assessing a service charge therefore, by the council.
(d) Notice to owner and interested parties. At least ten (10) days before the hearing, notice thereof
shall be mailed by first class mail to the owner and any interested party known to the city, at his or her
last known address. Such notice also shall inform the recipient of the notice:
1. Of the procedures he or she must follow under the City Code in order to appeal the
assessments to the district court, and
2. Of the provisions of Minnesota Statutes, Sections 435.193 to 435.195 and the existence of any
deferment procedure established pursuant thereto.
(e) Public hearing; adoption of assessment roll. On the date of public hearing, the city council shall
meet to consider the adoption of the proposed service charges. The city council shall hear all interested
parties concerning the proposed charges. At such meeting or at any adiournment thereof, the council
may amend the proposed service charges, and shall, by resolution, adopt the service charges as a
special assessment against the properties that used excessive inspection services. Special assessments
levied hereunder shall be payable in a single installment.
(f) Certification to county for collection with taxes. After adoption by resolution of the service charges
and assessment rates therefore, and no later than November 15, the city clerk shall transmit a certified
copy of said resolution to the county department of property taxation to be extended on the proper tax list
of the county and collected the following year along with current taxes.
(g) Appeal Within twenty (20) days after adoption of the resolution adopting the service charges, any
person aggrieved may appeal to the City Council.
Section 2. This ordinance shall take effect after publishing in the official newspaper.
The Maplewood City Council approved this ordinance on 1 200. _
Attest:
Mayor
City Clerk
Agenda Item F3
Memorandum
To: City Council
From: Greg Copeland, City Manager
Date: November 21, 2007
Re: Broadcast of All Pubic Meetings of the City
City Council Member Erik Hjelle requested staff prepare an ordinance to formalize the
current practice of the City to broadcast all public City meetings on Channel 16, the
City of Maplewood's government cable television channel.
All Maplewood Cable TV subscribers have access to the station. Maplewood Citizens
who wish to obtain these government programs, but who do not currently subscribe to
Cable TV may be connected at their request to Comcast's Cable System at no charge
to receive all public access channels.
Continuing to increase public participation in government has been a goal of this City
Council an adoption of this ordinance would further this goal into the future.
Recommendation:
Approve the proposed Ordinance's first reading.
ORDINANCE NO. 207-
AN ORDINANCE ADDING § 2 -9 TO THE CITY CODE REGARDING THE
BROADCAST OF ALL PUBLIC MEETINGS OF THE CITY
The City of Maplewood Ordains:
City Code § 2 -9 is added to read as follows:
Short title: Broadcast of Public Meetings.
(a) City Policy. It is in the best interest of the public and the citizens of
Maplewood specifically that all meetings of the City and or its various
committees, boards or advisory groups be freely available for listening,
viewing, participation, or any combination thereof. Meetings of these groups
are already open to the public pursuant to State law and Maplewood Code to
the extent allowed, however it is the policy and desire of the City of
Maplewood to ensure access to all its meetings to those citizens who
otherwise cannot physically attend those meetings.
(b) Broadcast of Activities. To the extent possible all meetings of the City or any
of its standing Committees or Boards that meet in the City Hall of Maplewood
shall be recorded and broadcast at City expense to the public utilizing
whatever available technology exists and is readily available to the City at the
time, e.g., local cable - access and /or broadcast channels or their signals.
(c) Recording of Activities. All meetings of the City or any of its standing
Committees shall be recorded as above - described and copies of such meetings
shall be available to any member of the public consistent with and pursuant to
the Minnesota Government Data Practices Act, § 13.03 et seq.
(d) No Wavier. Nothing in this section is intended to render public any activities
otherwise described in the Minnesota Open Meeting Law, § 13D.01 et seq.
regarding allowable "closure" of otherwise public meetings. The right of the
City to close its meetings for the purposes outlined and described in MS §
13D.03 and 13D.05 are neither waived or abridged by this section.
Agenda Item 11
MEMORANDUM
TO: City Manager
FROM: Finance and Administration Manager
RE: APPROVAL OF CLAIMS
DATE: November 9, 2007
It is recommended that you approve payment of the following claims:
ACCOUNTS PAYABLE:
58,170.08 Checks #74040 thru #74096
dated 1110912007 to 1111312007
$311,586.28 Disbursements via debits to checking account
dated 1013112007 thru 1110712007
$ 369,756.36 TOTAL
Attached is a detailed listing of these claims for your review.
Approved by:
City Manager
kf
attachments
Date
S:\CTY Lists and Reports 2007\Agenda Reports\11-26-07\07-AprCIms 11-09 and 11-16
MEMORANDUM
TO: City Manager
FROM: Finance and Administration Manager
RE: APPROVAL OF CLAIMS
DATE: November 16, 2007
It is recommended that you approve payment of the following claims:
ACCOUNTS PAYABLE:
1,276,081.05 Checks # 74097 thru # 74150
dated thru
139,920.95 Disbursements via debits to checking account
dated thru
$ 1,416,002.00 TOTAL
Attached is a detailed listing of these claims for your review.
Approved by:
City Manager
kf
attachments
Date
S:\CTY Lists and Reports 2007\Agenda Reports\11-26-07\07-AprCIms 11-09 and 11-16
MEMORANDUM
TO: City Council
FROM: Finance and Administration Manager
RE: APPROVAL OF CLAIMS
DATE: November 16, 2007
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the
bills and authorized payment in accordance with City Council approved policies.
PAYROLL
$ 475,099.02 Payroll Checks and Direct Deposits dated 11/16/2007
2,641.05 Payroll Deduction check #1003833 thru#1003835
dated 11/16/2007
$ 477,740.07 Total Payroll
Attached is a detailed listing of these claims.
kf
attachments
S:\CTY Lists and Reports 2007\Agenda Reports\11-26-07\07-AprCIms 11-09 and 11-16
AGENDA NO. 1-1
AGENDA REPORT
TO: City Council
FROM: Finance and Administration Manager
RE: APPROVAL OF CLAIMS
DATE: November 21, 2007
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$ 58,170.08 Checks #74040 thru #74096
dated 11/09/2007 to 11/13/2007
$ 311,586.28 Disbursements via debits to checking account
dated 10/31/2007 thru 11/07/2007
1,276,081.05 Checks # 74097 thru # 74150
dated thru
$ 139,920.95 Disbursements via debits to checking account
dated thru
$ 1,785,758.36 Total Accounts Payable
PAYROLL
$ 475,099.02 Payroll Checks and Direct Deposits dated 11/16/2007
$ 2,641.05 Payroll Deduction check #1003833 thin #1003835
dated 11/16/2007
$ 477,740.07 Total Payroll
$ 2,263,498.43 GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651-249-2903 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
kf
attachments
S:\CTY Lists and Reports 2007\Agenda Reports\1 1-26-07\07-AprCims 11 -09 and 11 -16
Check Register
City of Maplewood
Iisrcr,>r
Check
Date
Vendor
74040
1111312007
00363
DLT SOLUTIONS, INC.
74041
1111312007
00585
GOPHER STATE ONE -CALL
74042
11109/2007
03738
BETHEL & ASSOCIATES, PA
74043
1110912007
00001
ONE TIME VENDOR
74044
1111312007
03918
ACCOUNTEMPS
74045
1111312007
00051
ADVANCED GRAPHICS SYSTEMS INC
11113/2007
00051
ADVANCED GRAPHICS SYSTEMS INC
74046
1111312007
00058
CRAIG AICHELE
74047
1111312007
00119
AQUA CITY IRRIGATION INC
74048
1111312007
00211
BRAUN INTERTEC CORP.
11113/2007
00211
BRAUN INTERTEC CORP.
74049
1111312007
00230
BRYAN ROCK PRODUCTS, INC.
74050
1111312007
00262
JEANETTE CARLE
1111312007
00262
JEANETTE CARLE
74051
11113/2007
03645
CUMMINS N POWER LLC
74052
1111312007
00358
DGM INC.
1111312007
00358
DGM INC.
1111312007
00358
DGM INC.
11113/2007
00358
DGM INC.
1111312007
00358
DGM INC.
1111312007
00358
DGM INC.
1111312007
00358
DGM INC.
11113/2007
00358
DGM INC.
1111312007
00358
DGM INC.
1111312007
00358
DGM INC.
1111312007
00358
DGM INC.
11113/2007
00358
DGM INC.
1111312007
00358
DGM INC.
74053
1111312007
03504
FRED DUCHARME
1111312007
03504
FRED DUCHARME
74054
11113/2007
03491
AUDREY DUELLMAN
1111312007
03491
AUDREY DUELLMAN
74055
1111312007
03492
ELIZABETH ERICKSON
74056
1111312007
00506
FIRE EQUIPMENT SPECIALTIES, IN
74057
11113/2007
02856
ELIZABETH FOERG
74058
1111312007
01900
ANNE FOSBURGH
1111312007
01900
ANNE FOSBURGH
74059
11/1312007
03983
FRANA& SONS INC
74060
11113/2007
01898
DIANE GOLASKI
11/1312007
01898
DIANE GOLASKI
74061
1111312007
03950
GORDON BERNARD CO, LLC
74062
11/1312007
03774
MILES HAMRE
74063
11113/2007
00483
IDEACOM MID - AMERICA
74064
11/1312007
03543
JUDITH JOHANNESSEN
1111312007
03543
JUDITH JOHANNESSEN
74065
11/1312007
03974
TIM KLEIN
74066
11113/2007
00393
DEPT OF LABOR & INDUSTRY
74067
11/1312007
03494
ANITA LARSON
1111312007
03494
ANITA LARSON
74068
11/1312007
00857
LEAGUE OF MINNESOTA CITIES
74069
11113/2007
03495
SHIRLEY LUTTRELL
1111312007
03495
SHIRLEY LUTTRELL
74070
1111312007
01899
CAROL MAHRE
74070
11/1312007
01899
CAROL MAHRE
74071
11113/2007
03496
JERI MAHRE
11/1312007
03496
JERI MAHRE
Description
Amount
RENEWAL OF AUTO CAD
NET BILLABLE TICKETS - OCT
HR SERVICES 10124 - 11107
J WALLRICH - INTRO TO B BALL
TEMPORARY EMPLOYEE WEEK END
TONER
SUPPLIES - TONER
REIMS- MILEAGE 10122 -24 & TOOL
WINTERIZE SPRINKLER SYS
PROJ 07 -15 PROF SRVS THRU 10112
PROJ 07 -14 PROF SRVS THRU 10112
RIP RAP FOR STORM OUTLET
REIMB FOR MILEAGE 915 - 9111
REIMB FOR MILEAGE 1111 - 1116
REPAIR & MAINT - FIRE TRUCK
TOW VEHICLE
TOW FORFEITURE VEHICLE
TOW FORFEITURE VEHICLE
TOW FORFEITURE VEHICLE
TOW FORFEITURE VEHICLE
TOW FORFEITURE VEHICLE
TOW FORFEITURE VEHICLE
TOW FORFEITURE VEHICLE
TOW VEHICLE
TOW FORFEITURE VEHICLE
TOW FORFEITURE VEHICLE
TOW VEHICLE
TOW VEHICLE
REIMB FOR CELL PHONE 9111
REIMB FOR CELL PHONE 1116
REIMB FOR CELL & MILEAGE 911 - 9111
REIMB FOR MILEAGE 10130 -11/6
REIMB FOR MILEAGE 1116
BATTERY PACK ASSEMBLY
REIMB FOR MILEAGE 4/27 -10/18
REIMB FOR CELL & MILEAGE 1116
REIMB FOR MILEAGE 9/11
ESCROW RELEASE - 935 FERNDALE
REIMB FOR MILEAGE 9/8 - 9111
REIMB FOR MILEAGE 1116
CALENDARS FOR FUNDRAISING
REIMB FOR MILEAGE 512 -10/19
MOVES FOR BUILDING INSPECTIONS
REIMB FOR CELL PHONE 9/11
REIMB FOR CELL PHONE 11/6
YOUTH SOCCER OFFICIATING
MONTHLY SURTAX - OCT - 2885131118
REIMB FOR CELL PHONE 1116
REIMB FOR CELL PHONE 9/11
TRAINING FEE
REIMB FOR MILEAGE 11/6
REIMB FOR MILEAGE 9/11
REIMB FOR CELL & MILEAGE 11/6
REIMB FOR CELL & MILEAGE 9111
REIMB FOR CELL & MILEAGE 10/31 -11/6
REIMB FOR CELL & MILEAGE 09111
6,165.76
838.10
1,111.66
590.00
1,834.40
317.38
148.00
416.04
735.25
1,053.31
462.50
109.22
14.70
3.88
2,193.23
122.48
111.83
111.83
111.83
90.53
90.53
90.53
90.53
90.53
90.53
90.53
53.25
53.25
5.00
5.00
14.70
7.28
7.28
371.18
168.29
6.94
1.94
8,586.59
7.76
0.97
896.40
90.40
784.62
5.00
5.00
50.00
3,746.02
5.00
5.00
170.00
6.79
6.79
7.91
5.97
11.98
5.97
74072
1111312007
00925
MAJESTIC SERVICES INC
SERVICE CALL IN JULY
129.95
74073
1111312007
03497
JOHN MANTHEY
REIMS FOR MILEAGE 11/5 -1116
6.31
11/1312007
03497
JOHN MANTHEY
REIMS FOR MILEAGE 9110 - 9111
5.82
74074
11113/2007
03622
MN OFFICE OF ENTERPRISE TECH
WIDE AREA NETWORK - SEPT
392.00
74075
11/13/2007
00001
ONE TIME VENDOR
L MASON -FEES FOR OFFICIATING
90.00
74076
1111312007
00001
ONE TIME VENDOR
REFUND J LILLIS - CALSS CANCELLED
60.00
74077
11/1312007
00001
ONE TIME VENDOR
REFUND WEB ELECTRIC PERMIT BL -07-
56.70
74078
11113/2007
00001
ONE TIME VENDOR
REFUND R SHAH CHANGED
26.37
74079
11/13/2007
01941
PATRICK TROPHIES
AWARDS FOR FALL SOCCER
2,006.67
74080
11/1312007
01302
STEVEN PRIEM
REIMS- MILEAGE 10/22 -25 & TOOL
445.14
74081
11/1312007
03872
PRO STAFF
TEMP CONTROLLER WEEK END 10128
1,979.20
74082
11113/2007
03984
RAILROAD MGMT CO III, LLC
PIPELINE CROSSING
75.00
74083
11/13/2007
03446
RICK JOHNSON DEER & BEAVER INC
DEER REMOVAL - OCTOBER
300.00
74084
1111312007
01497
SPRINGSTED INC
PROF SRVS FOR GLADSTONE TIF 411-
8,306.15
74085
11/1312007
01497
SPRINGSTED INC
SPRINGSTED SYMPOSIUM - GREG
125.00
11113/2007
01497
SPRINGSTED INC
SPRINGSTED SYMPOSIUM - BOB MITTET
125.00
74086
11113/2007
03503
TIM STAFKI
REIMB FOR CELL & MILEAGE 9/11
10.82
11/1312007
03503
TIM STAFKI
REIMB FOR CELL & MILEAGE 11/6
9.85
74087
11/1312007
02853
JOANNE SVENDSEN
REIMB FOR MILEAGE 3116 -11/7
51.41
74088
11113/2007
01574
T.R. SCHIFSKY & SONS, INC
VARIOUS BITUMINOUS MATERIALS
164.55
74089
11/13/2007
01683
UNIFORMS UNLIMITED INC
POLICE VEST
749.95
74090
1111312007
01704
HOLLY URBANSKI
REIMB FOR CELL PHONE 9111
5.00
11/1312007
01704
HOLLY URBANSKI
REIMB FOR CELL PHONE 1116
5.00
74091
11113/2007
02464
US BANK
FUNDS FOR ATM
10,000.00
74092
11/13/2007
02464
US BANK
PAYING AGENT FEES
215.63
74093
11/1312007
03490
BEULAH VAN BLARICOM
REIMB FOR MILEAGE 9111 -11/6
5.82
74094
11/1312007
03985
KAREN WACHAL
REIMB FOR MILEAGE 9/5 -10/30
27.16
74095
11113/2007
01750
THE WATSON CO INC
MDSE FOR RESALE
202.15
74096
11/13/2007
03378
MATT WOEHRLE
REIMB - MILEAGE 10/22 -25 & TOOL
416.04
57 Checks in this report.
00.1 tU.uo
M
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted
Settlement
Drivers License /Deputy Registrar
11,671.80
Date
Date
Drivers License /Deputy Registrar
Payee
11/8/2007
11/9/2007
Fri
MN State Treasurer
11/8/2007
11/9/2007
Purchasing card items
MN Dept of Natural Resources
11/9/2007
11/12/2007
Mon
MN State Treasurer
11/12/2007
11/13/2007
Tue
MN State Treasurer
11/12/2007
11/13/2007
MN Dept of Revenue
11/13/2007
11/14/2007
Wed
MN State Treasurer
11/13/2007
11/14/2007
US Bank VISA One Card*
11/14/2007
11/15/2007
Thu
MN State Treasurer
Description
Amount
Drivers License /Deputy Registrar
11,671.80
DNR electronic licenses
450.00
Drivers License /Deputy Registrar
0.00
Drivers License /Deputy Registrar
13,725.50
Fuel Tax
268.60
Drivers License /Deputy Registrar
20,009.84
Purchasing card items
74,810.15
Drivers License /Deputy Registrar
18,985.06
139, 920.95
FA
VISA TRANSACTIONS FROM 10/25/07 THRU 11/08/07
Trans Date
Posting Date Merchant Name
Trans Amount
Name
11/03/2007
11/05/2007 FCC *FRANKLIN COVEY CLG
$42.56
R CHARLES AHL
11/07/2007
11/08/2007 VZWRLSS *APOCC VISN
$44.23
R CHARLES AHL
10/26/2007
10/29/2007 FACTORY CARD OUTLET #284
$30.19
MALADY ANZALDI
10/29/2007
10/30/2007 TARGET 00011858
$21.15
MANDY ANZALDI
10/31/2007
11/02/2007 JOANN ETC #1902
$148.23
MANDY ANZALDI
11/06/2007
11/07/2007 FACTORY CARD OUTLET #284
$52.93
MANDY ANZALDI
11/07/2007
11/09/2007 ORIENTAL TRADING CO
$102.20
MANDY ANZALDI
10/25/2007
10/29/2007 POOLSIDE
$93.72
JIM BEHAN
10/26/2007
10/29/2007 API SUPPLY INC
$202.35
JIM BEHAN
10/31/2007
11/01/2007 MUSKA LIGHTING CENTER
$72.49
JIM BEHAN
10/31/2007
11/01/2007 MUSKA LIGHTING CENTER
$195.50
JIM BEHAN
11/01/2007
11/02/2007 HENRIKSEN ACE HARDWARE
$86.87
JIM BEHAN
11/01/2007
11/02/2007 GOPHER BEARING COMPANY
$39.65
JIM BEHAN
11/01/2007
11/05/2007 AQUA LOGIC INC
$655.82
JIM BEHAN
11/05/2007
11/07/2007 POOLSIDE
$46.86
JIM BEHAN
11/06/2007
11/08/2007 A.P.I. SUPPLY INC
$384.50
JIM BEHAN
11/01/2007
11/05/2007 OFFICE DEPOT #1090
$254.98
CHAD BERGO
11/06/2007
11/07/2007 OVERSTOCK.COM
$60.99
CHAD BERGO
11/07/2007
11/09/2007 OFFICE DEPOT #1090
$30.68
CHAD BERGO
10/31/2007
11/01/2007 KNOWLANS #2
$23.73
RON BOURQUIN
11/02/2007
11/05/2007 WWW.THESPORTSAUTHORTY.COM
$944.89
NEIL BRENEMAN
11/07/2007
11/08/2007 PRICE CHOPPER INC
$131.23
NEIL BRENEMAN
11/07/2007 11/09/2007 GUITAR CENTER #339
11/01/2007 11/02/2007 MIDWAY USA ONLINE
10/25/2007
10/29/2007 VIKING ELEC- CREDIT DEPT.
10/26/2007
10/29/2007 WW GRAINGER 497
10/30/2007
10/31/2007 MINNESOTA AIR BLOOMINGTON
10/30/2007
10/31/2007 MINNESOTA AIR OAKDALE
10/30/2007
10/31/2007 MENARDS 3022
11/01/2007
11/05/2007 THE HOME DEPOT 2801
11/02/2007 11/05/2007 CARPETS PLUS COLOR TILE
11/05/2007 11/07/2007 THE HOME DEPOT 2801
11/05/2007
11/07/2007 THE HOME DEPOT 2801
11/05/2007
11/07/2007 THE HOME DEPOT 2801
11/06/2007
11/08/2007 ST PAUL LOCK & SAFE
11/07/2007
11/08/2007 RADIOSHACK COR00160853
10/26/2007
10/29/2007 SUBWAY SANDWICHES AND SA
10/26/2007
10/29/2007 MENARDS 3022
10/31/2007 11/01/2007 MENARDS 3022
10/31/2007 11/01/2007 MENARDS 3022
11/06/2007
11/08/2007 THE HOME DEPOT 2801
11/07/2007
11/08/2007 G & K SERVICES 006
11/01/2007
11/05/2007 ANCOM COMMUNICATIONS INC
11/02/2007
11/05/2007 SPARTAN PROMOTIONAL GRP
10/25/2007
10/29/2007 BROCK WHITE -180
10/26/2007
10/29/2007 MENARDS 3059
11/06/2007 11/07/2007 MOGREN LANDSCAPE SUPPLY L
11/06/2007 11/07/2007 MOGREN LANDSCAPE SUPPLY L
11/06/2007
11/07/2007 MOGREN LANDSCAPE SUPPLY L
11/07/2007
11/08/2007 MOGREN LANDSCAPE SUPPLY L
11/07/2007
11/08/2007 MOGREN LANDSCAPE SUPPLY L
11/05/2007
11/06/2007 MENARDS 3059
10/25/2007
10/29/2007 OAKDALE RENTAL CENTER
10/29/2007
10/31/2007 RYAN PLUMBING & HEATING
10/30/2007 10/31/2007 MENARDS 3022
$1,979.25 NEIL BRENEMAN
$102.37 DAN BUSACK
($28.15) SCOTT CHRISTENSON
$367.65 SCOTT CHRISTENSON
$528.45 SCOTT CHRISTENSON
$38.44 SCOTT CHRISTENSON
$2.12 SCOTT CHRISTENSON
$317.63 SCOTT CHRISTENSON
$18.72 SCOTT CHRISTENSON
($9.22) SCOTT CHRISTENSON
$49.95 SCOTT CHRISTENSON
$26.37 SCOTT CHRISTENSON
$8.03 SCOTT CHRISTENSON
$32.00 SCOTT CHRISTENSON
$37.22 CHARLES DEAVER
$20.69 CHARLES DEAVER
$7.41 CHARLES DEAVER
$136.33 CHARLES DEAVER
$5.29 CHARLES DEAVER
$63.02 CHARLES DEAVER
$152.65 RICHARD DOBLAR
$240.35 RICHARD DOBLAR
$344.47 DAVE EDSON
$16.99 DAVE EDSON
$37.28 DAVE EDSON
$37.28 DAVE EDSON
$37.28 DAVE EDSON
$37.28 DAVE EDSON
$37.28 DAVE EDSON
$14.99 ANDREW ENGSTROM
$190.64 LARRY FARR
$2,710.00 LARRY FARR
$36.05 LARRY FARR
Trans Date
Pasting Date Merchant Name
Trans Amount
Name
11/03/2007
11/05/2007 FCC *FRANKLIN COVEY CLG
$42.56
R CHARLES AHL
11/07/2007
11/08/2007 VZWRLSS *APOCC VISN
$44.23
R CHARLES AHL
10/31/2007
11/01/2007 HOTSY EQUIPMENT OF MINNES
$180.06
LARRY FARR
10/31/2007
11/02/2007 MOBILE RADIO ENGINEERING
$4,066.86
LARRY FARR
10/31/2007
11/02/2007 THE HOME DEPOT 2801
$186.16
LARRY FARR
11/01/2007
11/02/2007 WMS *WASTE MGMT WMEZPAY
$447.08
LARRY FARR
11/01/2007
11/02/2007 WMS *WASTE MGMT WMEZPAY
$913.50
LARRY FARR
11/01/2007
11/02/2007 WMS *WASTE MGMT WMEZPAY
$362.48
LARRY FARR
11/01/2007
11/05/2007 PREMIUM WATERS INC
$5.00
LARRY FARR
11/01/2007
11/05/2007 THE HOME DEPOT 2801
$57.00
LARRY FARR
11/07/2007
11/08/2007 G & K SERVICES 006
$606.52
LARRY FARR
11/07/2007
11/08/2007 G & K SERVICES 006
$350.10
LARRY FARR
10/30/2007
10/31/2007 SENSIBLE LAND USE COAL
$32.00
SHANK FINWALL
10/30/2007
10/31/2007 SENSIBLE LAND USE COAL
$32.00
SHANN FINWALL
11/05/2007
11/07/2007 OFFICE DEPOT #1090
$155.29
KAREN FORMANEK
10/29/2007
10/30/2007 ATT* SERVICE
$1,013.60
MYCHAL FOWLDS
10/29/2007
10/30/2007 SYX *TIGERDIRECT.COM
$398.46
MYCHAL FOWLDS
11/01/2007
11/05/2007 THE HOME DEPOT 2801
$42.79
MYCHAL FOWLDS
11/02/2007
11/05/2007 CUSTOMER SUPT CENTER
$937.72
MYCHAL FOWLDS
11/05/2007
11/07/2007 METRO SALES INC
$1,207.00
MYCHAL FOWLDS
11/06/2007
11/06/2007 HP DIRECT - SMB
$85.20
MYCHAL FOWLDS
11/07/2007
11/09/2007 DE LAGS LANDEN OP01 OF 01
$265.19
MYCHAL FOWLDS
10/26/2007
10/29/2007 GOLDCOM 00 OF 00
$159.13
NICK FRANZEN
10/26/2007
10/29/2007 HP SERVICES
$58.63
NICK FRANZEN
10/27/2007
10/29/2007 HP DIRECT- PUBLICSECTOR
$29.82
NICK FRANZEN
10/28/2007
10/29/2007 HP SERVICES
$58.63
NICK FRANZEN
10/29/2007
10/30/2007 INSIGHT PUBLIC SECTOR
$259.33
NICK FRANZEN
10/29/2007
10/31/2007 COMPAQ COMMERCIAL REST
$25.65
NICK FRANZEN
10/31/2007
11/02/2007 CIRCUIT CITY SS #3137
$45.78
NICK FRANZEN
10/31/2007
11/02/2007 GOLDCOM 00 OF 00
$149.60
NICK FRANZEN
11/01/2007
11/01/2007 HP DIRECT- PUBLICSECTOR
$1,408.40
NICK FRANZEN
11/06/2007
11/07/2007 COLLECTIVE SOFTWARE
$148.00
NICK FRANZEN
11/07/2007
11/08/2007 INSIGHT PUBLIC SECTOR
$84.40
NICK FRANZEN
11/07/2007
11/08/2007 CDW GOVERNMENT
$4,027.83
NICK FRANZEN
11/07/2007
11/08/2007 HP DIRECT- PUBLICSECTOR
$3,481.48
NICK FRANZEN
11/07/2007
11/08/2007 HP DIRECT- PUBLICSECTOR
$1,814.76
NICK FRANZEN
11/07/2007
11/09/2007 ADOBE SYSTEMS, INC.
$508.01
NICK FRANZEN
10/28/2007
10/30/2007 THE HOME DEPOT 2810
$10.11
PATRICIA FRY
10/29/2007
10/30/2007 CUB FOODS, INC.
$19.18
PATRICIA FRY
11/03/2007
11/05/2007 CUB FOODS, INC.
$31.99
PATRICIA FRY
11/05/2007
11/07/2007 CUB FOODS, INC.
$125.80
PATRICIA FRY
11/06/2007
11/08/2007 RAINBOW FOODS 00088617
$31.33
PATRICIA FRY
10/26/2007
10/29/2007 BACHMAN'S INC #0004
$68.71
VIRGINIA GAYNOR
11/06/2007
11/07/2007 KNOWLANS #2
$6.18
CAROLE GERNES
11/05/2007
11/07/2007 OFFICE MAX
$6.70
JEAN GLASS
10/31/2007
11/02/2007 PRAIRIE MOON NURSERY 1
$45.79
JANET M GREW HAYMAN
11/02/2007
11/05/2007 PIONEER PRESS ADVERTISIN
$956.80
KAREN E GUILFOILE
10/29/2007
10/30/2007 JOES SPORTING GOODS
$42.59
MARK HAAG
10/29/2007
10/31/2007 THE HOME DEPOT 2801
$27.65
MARK HAAG
10/31/2007
11/02/2007 THE HOME DEPOT 2801
$81.48
MARK HAAG
10/26/2007
10/29/2007 CLOVER SUPER FOODS
$312.78
LORI HANSON
11/02/2007
11/05/2007 OFFICE DEPOT #1090
$46.84
LORI HANSON
11/08/2007
11/09/2007 CLOVER SUPER FOODS
$356.26
LORI HANSON
10/31/2007
11/02/2007 RAINBOW FOODS 00088617
$16.85
PATRICK HEFFERNAN
11/02/2007
11/05/2007 MENARDS 3059
$10.63
ROLAND HELEY
10/30/2007
11/01/2007 RAINBOW FOODS 00088617
$52.67
RICK HERLUND
10/30/2007
11/01/2007 THE HOME DEPOT 2801
$17.03
RICK HERLUND
Trans Date
Pasting Date Merchant Name
Trans Amount
Name
11/03/2007
11/05/2007 FCC *FRANKLIN COVEY CLG
$42.56
R CHARLES AHL
11/07/2007
11/08/2007 VZWRLSS *APOCC VISN
$44.23
R CHARLES AHL
10/31/2007
11/01/2007 HEJNY RENTAL
$370.10
GARY HINNENKAMP
10/26/2007
10/29/2007 TARGET 00011858
$26.35
RON HORWATH
10/26/2007
10/29/2007 TOYS R US #6046
$20.00
RON HORWATH
10/26/2007
10/29/2007 CUB FOODS, INC.
$86.06
RON HORWATH
10/28/2007
10/29/2007 RON'S VIRTUE PRINTI
$129.34
ANN E HUTCHINSON
11/01/2007
11/02/2007 DE LAGS LANDEN OP01 OF 01
$206.61
ANN E HUTCHINSON
11/01/2007
11/05/2007 THE HOME DEPOT 2810
$124.81
ANN E HUTCHINSON
11/05/2007
11/06/2007 S & T OFFICE PRODUCTS
$40.82
ANN E HUTCHINSON
11/02/2007
11/05/2007 OFFICE DEPOT #1090
$62.14
MARY JACKSON
10/25/2007
10/29/2007 THE HOME DEPOT 2801
$57.40
DON JONES
10/29/2007
10/30/2007 BATTERIES PLUS
$95.83
TOM KALKA
10/31/2007
11/01/2007 VZWRLSS *APOCC VISN
$144.45
DUWAYNE KONEWKO
10/26/2007
10/29/2007 BESTBUYCOM 88994009
($29,78)
LISA KROLL
10/26/2007
10/29/2007 LILLIE SUBURBAN NEWSPAPE
$214.38
LISA KROLL
10/26/2007
10/29/2007 BEST BUY MHT 00000109
$26.08
LISA KROLL
10/29/2007
10/30/2007 CUB FOODS, INC.
$12.02
LISA KROLL
10/30/2007
11/01/2007 PEI WEI ASIANDINER0113
$88.40
LISA KROLL
10/30/2007
11/01/2007 OFFICE DEPOT #1090
$8.82
LISA KROLL
10/30/2007
11/01/2007 EXPRESS FLAGS
$921.30
LISA KROLL
11/01/2007
11/05/2007 EXPRESS FLAGS
$249.23
LISA KROLL
11/02/2007
11/05/2007 FEDEX KINKO'S #0617
$31.31
LISA KROLL
11/06/2007
11/07/2007 JIMMY JOHN'S 574 Q61
$50.01
LISA KROLL
11/06/2007
11/07/2007 ST PAUL STAMP WORKS INC
$59.05
LISA KROLL
11/06/2007
11/08/2007 CHILI'S GR122401403054
$73.71
LISA KROLL
11/08/2007
11/09/2007 LILLIE SUBURBAN NEWSPAPE
$700.63
LISA KROLL
11/02/2007
11/05/2007 CTO *GOTOMYPC.COM
$19.95
ERIN M LABEREE
10/26/2007
10/29/2007 DOLRTREE 751 00007518
$6.42
MICHAEL LIDBERG
10/26/2007
10/29/2007 CUB FOODS -SUN RAY
$49.99
MICHAEL LIDBERG
11/08/2007
11/09/2007 MENARDS 3059
$38.38
DENNIS LINDORFF
11/07/2007
11/08/2007 CUB FOODS, INC.
$12.38
HOLLY LINTNER
10/25/2007
10/29/2007 AIRGAS NORTH CENTRAL
$273.26
STEVE LUKIN
10/26/2007
10/29/2007 ASPEN MILLS 8005717343
$44.95
STEVE LUKIN
10/26/2007
10/29/2007 ASPEN MILLS 8005717343
$157.54
STEVE LUKIN
10/26/2007
10/29/2007 ASPEN MILLS 8005717343
$69.00
STEVE LUKIN
10/26/2007
10/29/2007 ASPEN MILLS 8005717343
$74.90
STEVE LUKIN
10/26/2007
10/29/2007 ASPEN MILLS 8005717343
$162.80
STEVE LUKIN
10/26/2007
10/29/2007 ASPEN MILLS 8005717343
$88.90
STEVE LUKIN
10/26/2007
10/29/2007 ASPEN MILLS 8005717343
$33.95
STEVE LUKIN
10/26/2007
10/29/2007 ASPEN MILLS 8005717343
$174.25
STEVE LUKIN
10/26/2007
10/29/2007 ASPEN MILLS 8005717343
$460.95
STEVE LUKIN
10/26/2007
10/29/2007 ASPEN MILLS 8005717343
$44.95
STEVE LUKIN
10/26/2007
10/29/2007 ASPEN MILLS 8005717343
$162.18
STEVE LUKIN
10/26/2007
10/29/2007 ESCH CONSTRUCTION SUPPLY
$199.87
STEVE LUKIN
10/26/2007
10/29/2007 AJ FORLITI PHOTOGRAPHY
$400.00
STEVE LUKIN
10/26/2007
10/29/2007 OVERHEAD DOOR OF NORTH
$726.55
STEVE LUKIN
10/30/2007
10/31/2007 METRO FIRE
$627.30
STEVE LUKIN
10/31/2007
11/02/2007 RAINBOW FOODS 00088617
$284.60
STEVE LUKIN
10/31/2007
11/02/2007 WONDER /HOSTESS #63
$122.48
STEVE LUKIN
10/31/2007
11/02/2007 AIRGAS NORTH CENTRAL
$1,098.02
STEVE LUKIN
11/01/2007
11/05/2007 SEARS ROEBUCK 1122
$212.99
STEVE LUKIN
11/06/2007
11/08/2007 OVERHEAD DOOR OF NORTH
$513.80
STEVE LUKIN
11/07/2007
11/08/2007 CUB FOODS, INC.
$42.01
STEVE LUKIN
11/07/2007
11/08/2007 INTL ASSOC OF FIRE CHIEFS
$230.00
STEVE LUKIN
10/25/2007
10/29/2007 MARATHON OIL 035212Q96
$20.00
GORDON MALLORY
10/31/2007
11/01/2007 CUB FOODS, INC.
$30.54
GORDON MALLORY
iff
Trans Date
Pasting Date Merchant Name
Trans Amount
Name
11/03/2007
11/05/2007 FCC *FRANKLIN COVEY CLG
$42.56
R CHARLES AHL
11/07/2007
11/08/2007 VZWRLSS *APOCC VISN
$44.23
R CHARLES AHL
10/29/2007
10/31/2007 ON SITE SANITATION INC
$184.01
MARK MARUSKA
11/02/2007
11/05/2007 HENRIKSEN ACE HARDWARE
$248.76
MARK MARUSKA
11/05/2007
11/06/2007 WMS *WASTE MGMT WMEZPAY
$1,018.00
MARK MARUSKA
11/07/2007
11/08/2007 G & K SERVICES 006
$452.54
MARK MARUSKA
11/08/2007
11/09/2007 LESCO SC 0530
$10.63
MARK MARUSKA
10/25/2007
10/29/2007 SHRED -IT 01 OF 01
$36.30
ROBERT MITTET
10/28/2007
10/29/2007 COMCAST CABLE COMM
$117.33
ROBERT MITTET
11/02/2007
11/05/2007 FSH COMMUNICATION01 OF 01
$63.90
ROBERT MITTET
10/29/2007
10/31/2007 THE HOME DEPOT 2801
$8.46
ED NADEAU
10/31/2007
11/01/2007 METROCALL ARCH WIRE
$15.92
ED NADEAU
11/01/2007
11/05/2007 OFFICE DEPOT #1090
$54.84
AMY NIVEN
11/07/2007
11/08/2007 G & K SERVICES 006
$580.60
AMY NIVEN
11/07/2007
11/08/2007 G & K SERVICES 006
$166.99
AMY NIVEN
11/07/2007
11/08/2007 G & K SERVICES 006
$210.12
AMY NIVEN
11/02/2007
11/05/2007 THE HOME DEPOT 2801
($5.58)
ERICK OSWALD
11/02/2007
11/05/2007 THE HOME DEPOT 2801
$9.28
ERICK OSWALD
11/07/2007
11/09/2007 MIDWEST FENCE
$81.83
ERICK OSWALD
11/02/2007
11/05/2007 OFFICE DEPOT #1090
$47.62
MARY KAY PALANK
11/05/2007
11/06/2007 OFFICE DEPOT #1090
$8.82
MARY KAY PALANK
11/06/2007
11/08/2007 OFFICE DEPOT #1090
$394.01
MARY KAY PALANK
10/25/2007
10/29/2007 FREEDOM 65 11010600
$4.46
ROBERT PETERSON
11/04/2007
11/06/2007 CVS PHARMACY #1751 003
$12.24
ROBERT PETERSON
10/26/2007
10/29/2007 PACK AND MAIL
$19.84
PHILIP F POWELL
10/30/2007
10/31/2007 MEDTECH FORENSICS INC
$105.80
PHILIP F POWELL
10/31/2007
11/01/2007 AMZ *AMAZON PAYMENTS
$173.71
PHILIP F POWELL
11/01/2007
11/05/2007 PACK AND MAIL
$27.38
PHILIP F POWELL
11/02/2007
11/05/2007 DRI *ALO AUDIO CENTER
$44.20
PHILIP F POWELL
11/02/2007
11/05/2007 DRI *ANY VIDEOAUDIO CO
$44.20
PHILIP F POWELL
11/06/2007
11/07/2007 NATIONAL CAMERA EXCHANGE
$181.99
PHILIP F POWELL
11/06/2007
11/08/2007 SOS OFFICE FURNITURE
$35.00
PHILIP F POWELL
11/06/2007
11/08/2007 SOS OFFICE FURNITURE
$402.00
PHILIP F POWELL
11/07/2007
11/08/2007 RADIOSHACK COR00161455
$53.89
PHILIP F POWELL
10/26/2007
10/29/2007 TRI -ANIM HEALTH SERVICES
$470.05
ROBERT PRECHTEL
10/29/2007
10/30/2007 WALGREENS #1687 Q03
$69.99
ROBERT PRECHTEL
11/03/2007
11/05/2007 TRI -ANIM HEALTH SERVICES
($66.37)
ROBERT PRECHTEL
11/03/2007
11/05/2007 TRI -ANIM HEALTH SERVICES
$66.37
ROBERT PRECHTEL
11/05/2007
11/06/2007 MERIT CHEVROLET
$35.97
ROBERT PRECHTEL
11/06/2007
11/07/2007 TARGET 00011858
$185.98
ROBERT PRECHTEL
11/06/2007
11/07/2007 TRI -ANIM HEALTH SERVICES
$296.36
ROBERT PRECHTEL
11/06/2007
11/08/2007 JERRYS TRANSMISSION
$1,112.59
ROBERT PRECHTEL
11/01/2007
11/02/2007 GE CAPITAL
$331.22
WILLIAM J PRIEFER
10/25/2007
10/29/2007 KATH AUTO PARTS NSP
$33.58
STEVEN PRIEM
10/29/2007
10/30/2007 POLAR CHEVROLET
$109.74
STEVEN PRIEM
10/29/2007
10/31/2007 TOUSLEY FORD 127200021
($393,42)
STEVEN PRIEM
10/30/2007
10/31/2007 MACQUEEN EQUIPMENT INC
$45.68
STEVEN PRIEM
10/30/2007
11/01/2007 FACTORY MOTOR PARTS #19
$94.89
STEVEN PRIEM
10/30/2007
11/02/2007 COMO LUKE & SUP
$60.59
STEVEN PRIEM
10/31/2007
11/01/2007 ZIEGLER INC - RETAIL
($72.84)
STEVEN PRIEM
10/31/2007
11/01/2007 FORCE AMERICA
$135.19
STEVEN PRIEM
10/31/2007
11/02/2007 KATH FUEL OFFICE
$357.84
STEVEN PRIEM
10/31/2007
11/02/2007 KATH AUTO PARTS NSP
$100.45
STEVEN PRIEM
10/31/2007
11/02/2007 BAUER BULT TRE33200023
$106.65
STEVEN PRIEM
11/01/2007
11/05/2007 KATH AUTO PARTS NSP
$49.41
STEVEN PRIEM
11/02/2007
11/05/2007 POLAR CHEVROLET
$167.45
STEVEN PRIEM
11/05/2007
11/06/2007 BAUER BULT TRE33200023
$1,679.40
STEVEN PRIEM
ill
Trans Date
Pasting Date Merchant Name
Trans Amount
Name
11/03/2007
11/05/2007 FCC *FRANKLIN COVEY CLG
$42.56
R CHARLES AHL
11/07/2007
11/08/2007 VZWRLSS *APOCC VISN
$44.23
R CHARLES AHL
11/05/2007
11/07/2007 KATH AUTO PARTS NSP
$17.64
STEVEN PRIEM
11/05/2007
11/08/2007 KATH FUEL OFFICE
$119.28
STEVEN PRIEM
11/06/2007
11/07/2007 BAUER BULT TRE33200023
$645.39
STEVEN PRIEM
11/06/2007
11/08/2007 KATH AUTO PARTS LC
$5.60
STEVEN PRIEM
11/06/2007
11/08/2007 KATH AUTO PARTS NSP
$19.38
STEVEN PRIEM
11/06/2007
11/08/2007 FACTORY MOTOR PARTS #19
$93.85
STEVEN PRIEM
11/07/2007
11/09/2007 ZARNOTH BRUSH WORKS
$1,403.67
STEVEN PRIEM
11/07/2007
11/09/2007 TURF WORKS EGAN
$216.28
STEVEN PRIEM
11/08/2007
11/09/2007 ATTACHMENTS DIRECT INC
$213.00
STEVEN PRIEM
11/08/2007
11/09/2007 BAUER BULT TRE33200023
$376.69
STEVEN PRIEM
10/25/2007
10/29/2007 SHRED -IT 01 OF 01
$73.26
KEVIN RABBETT
10/26/2007
10/29/2007 DON' PAINT & BODY SHOP
$1,050.91
KEVIN RABBETT
11/01/2007
11/05/2007 UNIFORMS UNLIMITED
$3,605.06
KEVIN RABBETT
11/03/2007
11/05/2007 ACCURINT EOM AUTO P
$30.00
KEVIN RABBETT
11/05/2007
11/06/2007 RADIOSHACK COR00161455
$43.64
KEVIN RABBETT
11/02/2007
11/05/2007 THE STAR TRIBUNE ADVERTIS
$851.80
TERRIE RAMEAUX
11/06/2007
11/07/2007 MN OCCUPATIONAL HEALTH
$427.00
TERRIE RAMEAUX
10/30/2007
11/02/2007 DALCO ENTERPRISES, INC
$755.82
MICHAEL REILLY
11/08/2007
11/09/2007 HILLYARD INC MINNEAPOLIS
$1,305.53
MICHAEL REILLY
07/11/2007
11/06/2007 CAMP MINI POINT
($88.56)
AUDRA ROBBINS
10/26/2007
10/29/2007 OFFICE MAX
$24.47
AUDRA ROBBINS
10/30/2007
10/31/2007 CUB FOODS, INC.
$17.43
AUDRA ROBBINS
11/01/2007
11/02/2007 TARGET 00011858
$129.44
AUDRA ROBBINS
10/25/2007
10/29/2007 THE HOME DEPOT 2801
$17.67
ROBERT RUNNING
10/25/2007
10/29/2007 THE HOME DEPOT 2801
$10.93
ROBERT RUNNING
11/01/2007
11/02/2007 LESCO SC 0530
$87.86
ROBERT RUNNING
10/26/2007
10/29/2007 NWA AIR 0122156108993
$606.41
HARRIET J RYDEL
10/29/2007
11/01/2007 YARUSSO BROS
$100.89
HARRIET J RYDEL
10/31/2007
11/02/2007 NWA AIR 0122156279766
$749.41
HARRIET J RYDEL
11/01/2007
11/02/2007 GE CAPITAL
$43.67
HARRIET J RYDEL
11/05/2007
11/07/2007 OFFICE DEPOT #1090
$102.96
HARRIET J RYDEL
11/07/2007
11/09/2007 OFFICE DEPOT #1090
$52.25
HARRIET J RYDEL
10/26/2007
10/29/2007 MOGREN LANDSCAPE SUPPLY L
$27.16
JAMES SCHINDELDECKER
10/26/2007
10/29/2007 MOGREN LANDSCAPE SUPPLY L
$37.28
JAMES SCHINDELDECKER
11/03/2007
11/05/2007 CHILI'S GR122401403054
$18.00
DEB SCHMIDT
11/08/2007
11/09/2007 VZWRLSS - MYACCT VN
$38.95
DEB SCHMIDT
11/01/2007
11/05/2007 ANCHOR SCIENTIFIC INC
$179.17
SCOTT SCHULTZ
11/02/2007
11/05/2007 RED WING SHOE STORE
$159.80
SCOTT SCHULTZ
11/05/2007
11/06/2007 RAGSTOCK 15
$70.53
SCOTT SCHULTZ
11/05/2007
11/06/2007 WW GRAINGER 497
$30.15
SCOTT SCHULTZ
10/30/2007
11/01/2007 UNIFORMS UNLIMITED INC
$207.04
MICHAEL SHORTREED
10/30/2007
11/01/2007 UNIFORMS UNLIMITED INC
$94.79
MICHAEL SHORTREED
10/30/2007
11/01/2007 UNIFORMS UNLIMITED INC
$190.64
MICHAEL SHORTREED
11/02/2007
11/05/2007 UNIFORMS UNLIMITED INC
$188.15
MICHAEL SHORTREED
11/05/2007
11/06/2007 ITL PATCH COMPANY
$489.37
MICHAEL SHORTREED
10/29/2007
10/31/2007 MIDWAY PARTY RENTAL INC
$125.14
PAULINE STAPLES
10/31/2007
11/02/2007 MICHAELS #2744
$307.53
PAULINE STAPLES
11/01/2007
11/05/2007 INNOVATIVE COLOR PRINTING
$42.30
PAULINE STAPLES
11/02/2007
11/05/2007 INNOVATIVE COLOR PRINTING
$745.50
PAULINE STAPLES
11/06/2007
11/08/2007 RAINBOW FOODS 00088591
$5.63
PAULINE STAPLES
11/01/2007
11/05/2007 RAINBOW FOODS 00088617
$16.63
JOANNE M SVENDSEN
11/05/2007
11/06/2007 LOFFLER COMPANIES INC
$201.29
JOANNE M SVENDSEN
11/07/2007
11/08/2007 METRO SALES INC
$992.00
JOANNE M SVENDSEN
11/07/2007
11/08/2007 CUB FOODS, INC.
$20.97
JOANNE M SVENDSEN
11/01/2007
11/02/2007 T- MOBILE RECURRING PMT
$124.79
DOUGLAS J TAUBMAN
Trans Date
Pasting Date Merchant Name
Trans Amount
Name
11/03/2007
11/05/2007 FCC *FRANKLIN COVEY CLG
$42.56
R CHARLES AHL
11/07/2007
11/08/2007 VZWRLSS *APOCC VISN
$44.23
R CHARLES AHL
10/26/2007
10/29/2007 CUB FOODS -SUN RAY
$77.97
JAMES TAYLOR
10/27/2007
10/29/2007 WALGREENS #3187 Q03
$4.24
JAMES TAYLOR
10/29/2007
10/30/2007 TARGET 00011858
$21.29
JAMES TAYLOR
10/29/2007
10/30/2007 CUB FOODS -SUN RAY
$15.22
JAMES TAYLOR
10/29/2007
10/31/2007 MICHAELS #2744
$42.20
JAMES TAYLOR
10/31/2007
11/01/2007 CUB FOODS, INC.
$12.48
JAMES TAYLOR
11/01/2007
11/05/2007 SUNCOAST 2004 MAPLEWOOD M
$21.29
JAMES TAYLOR
11/02/2007
11/05/2007 CUB FOODS -SUN RAY
$15.64
JAMES TAYLOR
11/01/2007
11/05/2007 RAINBOW FOODS 00088617
$26.99
DAVID J THOMALLA
10/25/2007
11/02/2007 DALCO ENTERPRISES, INC
$55.82
SUSAN ZWIEG
11/02/2007
11/05/2007 AE SIGN SYSTEMS
$35.27
SUSAN ZWIEG
13
Check Register
1111612007
Check
Date
Vendor
Description
Amount
74097
1110912007
01083
M D R A
TRAINING - TITLE CERTIFICATION
20.00
74098
1111512007
00001
ONE TIME VENDOR
SERVICES AS BAG PIPER AT FUNERAL
100.00
74099
1111512007
02908
BRIGHT WINES.COM
WINE & JAZZ FESTIVAL COORDINATOR
550.00
74100
1111512007
03793
MARCOUX CORNER
CONCERT ON 11115
2,500.00
74101
1111512007
01550
SUMMIT INSPECTIONS
ELECTRICAL INSPECTIONS
4,523.00
74102
1111512007
00003
ESCROW REFUND
ESCROW REL - COMMERCIAL EQUITY PARTNERS
5,000.00
74103
1112012007
00111
ANIMAL CONTROL SERVICES INC
PATROL & BOARDING FEE 1115 - 11/11
1,150.38
1112012007
00111
ANIMAL CONTROL SERVICES INC
PATROL & BOARDING FEE 1011 - 1017
179.11
74104
1112012007
01973
ERICKSON OIL PRODUCTS INC
CAR WASHES - OCT
119.25
74105
1112012007
03576
EUREKA RECYCLING
RECYCLING - NOVEMBER
20,255.05
74106
1112012007
01018
MINNEAPOLIS FINANCE DEPT
AUTO PAWN SYSTEM - SEPT
416.00
74107
1112012007
01337
RAMSEY COUNTY -PROP REC & REV
TAXES 15- 29 -22 -32 -0069 PROJ 00 -03 CLOSED
81.40
74108
1112012007
01360
REINHART FOODSERVICE
MDSE FOR RESALE
362.40
74109
1112012007
01504
CITY OF ST PAUL
PROJ 05 -16 KENWOOD AREA FINAL INSPECTION
328.62
74110
1112012007
01190
XCEL ENERGY
ELECTRIC UTILITY
19,723.15
1112012007
01190
XCEL ENERGY
ELECTRIC & GAS UTILITY
5,412.92
1112012007
01190
XCEL ENERGY
ELECTRIC & GAS UTILITY
2,344.16
1112012007
01190
XCEL ENERGY
ELECTRIC & GAS UTILITY
2,232.50
1112012007
01190
XCEL ENERGY
ELECTRIC & GAS UTILITY
1,403.43
1112012007
01190
XCEL ENERGY
EQUIP LOAN
494.06
1112012007
01190
XCEL ENERGY
ELECTRIC & GAS UTILITY
281.72
1112012007
01190
XCEL ENERGY
FIRE SIRENS
46.42
74111
1111612007
00001
ONE TIME VENDOR
EMPLOYEE PD INCORRECTLY 11116 PIR
73.34
74112
1112012007
03918
ACCOUNTEMPS
TEMPORARY EMPLOYEE WEEK END 11102
1,696.82
74113
1112012007
02971
BERBEE INFORMATION NETWORKS
NEW WIRELESS ACCESS POINTS
1,015.71
74114
1112012007
03513
BRIAN BIERDEMAN
REIMB FOR MEALS & LODGING 1017 -10/9
179.35
74115
1112012007
00211
BRAUN INTERTEC CORP.
PROJ 07 -21 PROF SRVS THRU 1112
4,669.00
1112012007
00211
BRAUN INTERTEC CORP.
PROJ 06 -16 PROF SRVS THRU 1015
4,607.00
1112012007
00211
BRAUN INTERTEC CORP.
PROJ 07 -01 PROF SRVS THRU 1112
2,871.88
1112012007
00211
BRAUN INTERTEC CORP.
PROJ 07 -15 PROF SRVS THRU 1112
2,722.75
74116
1112012007
02149
HEIDI CAREY
DISIGN WORK
1,900.00
74117
1112012007
00494
CHILDREN HOME & FAMILY SERVICE
YOUTH DIVERSION FROG -OCT
3,526.08
74118
1112012007
00412
DONALD SALVERDA & ASSOCIATES
BOOKS - EFFECTIVE MGMT PROGRAM
94.68
74119
1112012007
00420
DOWNTOWNER
DETAILING OF OLD SQUAD
180.78
1112012007
00420
DOWNTOWNER
DETAILING OF OLD SQUAD
127.28
74120
1112012007
00003
ESCROW REFUND
ESCROW REL- T MADIGAN -1818 HOWARD ST
750.00
74121
1112012007
00615
HLB TAUTGES REDPATH, LTD
PROF SRVS THRU 10131
870.25
74122
1112012007
00483
IDEACOM MID- AMERICA
TELEPHONE MAINT
219.00
74123
1112012007
03087
SCOTT A JACOBSON
REIMB FOR MILEAGE & PARKING 1117 -1119
21.21
74124
1112012007
03978
KANE'S CATERING SERVICE, INC
WINE & JAZZ EVENT
1,900.00
74125
1112012007
03934
LISA KROLL
REIMB FOR MILEAGE 1111 - 1116
6.31
74126
1112012007
00820
KUSTOM SIGNALS INC
TWO KUSTOM EAGLE 11 RADAR UNITS
3,669.30
74127
1112012007
02243
LAC ENTERPRISES, INC.
IRRIGATION SERVICES - OCT
115.00
74128
1112012007
01081
M C P A
REGISTRATION FEE
50.00
1112012007
01081
M C P A
REGISTRATION FEE
50.00
74129
1112012007
01081
M C P A
REGISTRATION FEE
25.00
74130
1112012007
00932
MAPLEWOOD BAKERY
MDSE FOR RESALE
487.12
74131
1112012007
02944
MATTHEWS CONSTRUCTION
ESCROW RELEASE - 2333 OLIVIA CT
1,254.08
1112012007
02944
MATTHEWS CONSTRUCTION
ESCROW RELEASE - 2335 OLIVIA CT
1,254.08
74132
1112012007
03961
NORTH METRO ELECTRIC
REPAIRS AT STATION 1 & 4
798.25
1112012007
03961
NORTH METRO ELECTRIC
WORK AT STATION 1 & 3
316.50
74133
1112012007
00001
ONE TIME VENDOR
REIMB - B GONZALEZ - DRIVEWAY
1,034.00
74134
1112012007
00001
ONE TIME VENDOR
REIMB K COLBY - REPAIR IRRIGATION SYS
675.00
74135
1112012007
03986
PACE ANALYTICAL SERVICES, INC.
PROJ 04 -21 ENGINEERING TESTING
4,842.00
1112012007
03986
PACE ANALYTICAL SERVICES, INC.
PROJ 04 -21 ENGINEERING TESTING
4,230.00
1112012007
03986
PACE ANALYTICAL SERVICES, INC.
PROJ 04 -21 ENGINEERING TESTING
1,789.00
1112012007
03986
PACE ANALYTICAL SERVICES, INC.
PROJ 04 -21 ENGINEERING TESTING
1,407.00
1112012007
03986
PACE ANALYTICAL SERVICES, INC.
PROJ 04 -21 ENGINEERING TESTING
748.00
74136
1112012007
01284
POSTMASTER
DEC CITY NEWS MAILING PERMIT 4903
3,000.00
74137
1112012007
03872
PRO STAFF
TEMP CONTROLLER WEEK END 11/04
1,979.20
74138
1112012007
03840
REAL LIFE VIDEO
VIDEO TECH SERVICES - OCT
915.36
14
Check Register
1111612007
74139
1112012007
01359
REGAL AUTO WASH DETAIL XX
74140
11/2012007
03848
SCHOELL & MADSON, INC.
MAPLE LEAF WREATH
11/20/2007
03848
SCHOELL & MADSON, INC.
74141
11/20/2007
01463
SISTER ROSALIND GEFRE
74142
11/2012007
01903
EDNA SPANGLER
74143
11/20/2007
01574
T.A. SCHIFSKY & SONS, INC
FALL CITY CLEAN UP DAY
11/20/2007
01574
T.A. SCHIFSKY & SONS, INC
74144
11/20/2007
01574
T.A. SCHIFSKY & SONS, INC
INSTRUCTOR FEES 9/20 & 10/06
11/2012007
01574
T.A. SCHIFSKY & SONS, INC
74145
11/2012007
02686
TASER INTL
74146
11/20/2007
00449
TYLER TECHNOLOGIES INC
74147
11/20/2007
02165
URS CORPORATION
74148
11/2012007
03753
VEOLIA ENVIRONMENTAL SERVICES
74149
11/2012007
01750
THE WATSON CO INC
11/20/2007
01750
THE WATSON CO INC
11/2012007
01750
THE WATSON CO INC
74150
11/20/2007
03809
CASIE WYFFELS
CAR WASH FEE - OCT
41.49
PROF SRVS THRU 10131 SOUTH MAPLEWOOD
10,350.00
PROF SRVS THRU 10131 COMP PLAN
1,177.50
MCC MASSAGES - OCT
1,417.00
MAPLE LEAF WREATH
14.98
PROJ 07 -15 LARK/PROSPERITY PARTPMT #1
820,180.52
PROJ 07 -14 FERNDALE /GERANIUM PRT PMT #1
282,262.28
MATERIALS FOR MCC DRAINTILE PROJ
501.45
VARIOUS BITUMINOUS MATERIALS
188.67
FOUR NEW X26 TASERS & HOLSTERS
3,274.36
LICENSING MODULE - LICENSE FEES
1,475.19
PROJ 02 -07 ENGINEERING FEES
25,825.72
FALL CITY CLEAN UP DAY
5,477.75
MDSE FOR RESALE
163.24
MDSE FOR RESALE
14.90
MDSE FOR RESALE
-14.90
INSTRUCTOR FEES 9/20 & 10/06
137.00
54 Checks in this report.
1,276,081.05
Im
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted
Settlement
Drivers License /Deputy Registrar
15,003.99
Date
Date
Drivers License /Deputy Registrar
Payee
10/31/2007
11/1/2007
Thu
MN State Treasurer
10/31/2007
11/1/2007
Drivers License /Deputy Registrar
US Bank VISA One Card*
11/1/2007
11/2/2007
Fri
MN State Treasurer
11/1/2007
11/2/2007
State Payroll Tax
ICMA (Vantagepointe)
11/1/2007
11/2/2007
HRA Flex plan
Orchard Trust
11/1/2007
11/2/2007
Drivers License /Deputy Registrar
MN Dept of Natural Resources
11/2/2007
11/5/2007
Mon
MN State Treasurer
11/2/2007
11/5/2007
U.S. Treasurer
11/2/2007
11/5/2007
P.E. R.A.
11/5/2007
1116/2007
Tue
MN State Treasurer
11/5/2007
11/6/2007
MN State Treasurer
11/5/2007
11/6/2007
WI Dept of Revenue
11/5/2007
11/6/2007
MidAmerica - ING
11/5/2007
11/6/2007
Labor Unions
11/6/2007
11/7/2007
Wed
MN State Treasurer
11/7/2007
11/8/2007
Thu
MN State Treasurer
11/7/2007
11/8/2007
ARC Administration
Description
Amount
Drivers License /Deputy Registrar
15,003.99
Credit Card fees
1,106.97
Drivers License /Deputy Registrar
21,873.50
Deferred Compensation
3,933.66
Deferred Compensation
25,904.15
DNR electronic licenses
248.00
Drivers License /Deputy Registrar
17,550.61
Federal Payroll Tax
89,176.62
P.E.R.A.
66,480.42
Drivers License /Deputy Registrar
19,024.75
State Payroll Tax
17,431.91
State Payroll Tax
1,048.89
HRA Flex plan
1,897.54
Union Dues
3,032.69
Drivers License /Deputy Registrar
13,888.37
Drivers License /Deputy Registrar
11,992.25
DCRP & Flex plan payments
1,991.96
:.
16
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
111/16/07
CAVE, REBECCA
397.80
11/16/07
HJELLE, ERIK
397.80
11/16/07
JUENEMANN, KATHLEEN
397.80
11 /16!07
ROSSBACH, WILLIAM
397.80
11/16/07
COPELAND, EUGENE
3,090.00
11 %16/07
RYDEL, HARRIET
1,565.60
11/16/07
CHRISTENSON, SCOTT
1,690.15
11/16!07
FARR, LARRY
2,282.48
11//16/07
ARNOLD, AJLA
1,280.00
11/16/07
RAMEAUX, THERESE
2,760.13
11/16/07
FORMANEK, KAREN
1,511.03
11/16,
MITTET, ROBERT
3,366.86
11/16/07
ANDERSON, CAROLE
1,892.32
11,116/07
DEBILZAN, JUDY
1,137.49
11/16/07
JACKSON, MARY
2,219.81
11/16,
KELSEY, CONNIE
2,059.19
11/16/07
FRY, PATRICIA
1,791.66
11,116/07
GUILFOILE, KAREN
3,366.86
11/16/07
KROLL, LISA
1,820.14
11/16,
MORSON, JOHN
552.00
11/16/07
SCHMIDT, DEBORAH
2,047.64
11,116/07
SPANGLER, EDNA
855.69
11/16/07
CORTESI_ LUANNE
923.68
11/16,
JAGOE, CAROL
1,893.84
11//16/07
KELLY, LISA
1,328.23
11,116/07
LARSON, MICHELLE
981.21
11/16/07
MECHELKE, SHERRIE
940.66
11/16,
MOY, PAMELA
1,026.24
11/16/07
OSTER, ANDREA
1,847.22
11 ,116/07
WEAVER, KRISTINE
1,893.35
11/16/07
CORCORAN, THERESA
1,726.15
11/16,
DOLLERSCHELL, ROBERT
3,366.86
11/16/07
POWELL, PHILIP
2,589.83
11 ,116/07
RICHIE, CAROLE
1,733.08
11/16/07
THOMALLA, DAVID
4,42990
11/16,
ABEL, CLINT
2,506.28
11/16/07
ALDRIDGE, MARK
2,778.96
11,116/07
BAKKE, LONN
2,553.60
11/16/07
BARTZ, PAUL
3,240.80
11/16,
BELDE, STANLEY
2,600.93
11//16/07
BENJAMIN, MARKESE
1,713.94
11,116/07
BIERDEMAN, BRIAN
2,940.34
11/16, /07
BOHL, JOHN
3,159.31
11/16,
BUSACK, DANIEL
3,182.93
11/16/07
COFFEY, KEVIN
3,111.67
17
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
11116;07
CROTTY, KERRY
2,830.77
11/16/07
DARVELL, LISA
1,725.48
111'16107
DEMULLING, JOSEPH
1,725.48
11/16/07
DOBLAR, RICHARD
3,825.58
11116107
FRITZE, DEREK
1,880.94
11/16,
GABRIEL, ANTHONY
3,233.96
11;16107
HAWKINSON JR, TIMOTHY
1,834.36
111/16/07
HEINZ, STEPHEN
2,903.01
11116;07
HILBERT, STEVEN
2,945.12
11/16/07
JOHNSON, KEVIN
3,561.56
111/16/07
KALKA, THOMAS
739.88
111/16/07
KARIS, FLINT
4,839.46
11/16/07
KONG, TOMMY
2,506.28
11/16/07
KROLL, BRETT
2,529.13
11/16/07
KVAM, DAVID
3,523.42
11/16/07
LANGNER, TODD
2,348.43
11/16/07
LARSON, DANIEL
2,791.84
11/16,
LINTNER, HOLLY
673.48
11//16/07
LU, JOHNNIE
2,719.50
11/16/07
MARINO, JASON
2,609.08
11/16, /07
MARTIN, JERROLD
3,043.80
11/16/07
MCCARTY, GLEN
2,936.01
11/16/07
METRY, ALESIA
2,643.35
111/16/07
NYE, MICHAEL
2,612.78
11/16/07
OLSON, JULIE
2,530.52
11/16/07
PALMA, STEVEN
2,918.05
11/16/07
RABBETT, KEVIN
3,587.70
111/16/07
RHUDE, MATTHEW
2,967.34
11/16/07
STEFFEN, SCOTT
4,285.63
11/16/07
STEINER, JOSEPH
1,997.58
11/16/07
SYPNIEWSKI, WILLIAM
2,478.20
11/16/07
SZCZEPANSKI, THOMAS
2,660.08
11/16/07
TRAM, JOSEPH
2,696.66
11/16/07
WENZEL, JAY
2,739.96
11//16/07
XIONG, KAO
2,506.05
111/16/07
BERGERON, JOSEPH
3,702.81
11/16, /07
DUGAS, MICHAEL
2,941.80
11/16/07
ERICKSON, VIRGINIA
2,781.35
11/16/07
FLOR, TIMOTHY
3,359.46
11116/07
FRASER, JOHN
2,849.37
11/16/07
LANGNER, SCOTT
2,624.59
11/16/07
THEISEN, PAUL
2,817.11
11/16/07
THIENES, PAUL
3,018.61
11/16/07
BARTA, JEREMY
2,514.70
11/16/07
CRISTOFONO, BRIAN
1,941.38
11/16,
DAWSON, RICHARD
2,815.25
18
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
11116;07
EVERSON, PAUL
3,531.32
1 1/16/07
HALWEG, JODI
2,213.16
111'16107
JOHNSON, DOUGLAS
2,417.98
11/16/07
NOVAK, JEROME
2,429.52
11116, /07
OLSON, JAMES
2,945.27
11/16/07
PARSONS, KURT
2,076.17
11;16107
PETERSON, ROBERT
3,075.71
11116107
PRECHTEL, ROBERT
3,146.15
11116;07
REZNY, BRADLEY
656.00
11/16/07
SVENDSEN, RONALD
2,683.94
111/16/07
GERVAIS -JR, CLARENCE
3,146.15
11/16/07
LUKIN, STEVEN
4,016.18
11/16/07
ZWIEG, SUSAN
1,866.16
11/16/07
AHL, R. CHARLES
4,500.69
11/16/07
KNUTSON, LOIS
1,695.75
11/16/07
KONEWKO, DUWAYNE
3,059.51
11/16/07
NIVEN, AMY
1,294.62
11/16/07
PRIEFER, WILLIAM
2,984.24
11//16/07
BRINK, TROY
2,163.47
11/16/07
DEBILZAN, THOMAS
1,983.55
11/16, /07
EDGE, DOUGLAS
1,948.55
11/16/07
FREBERG, RONALD
850.19
11/16/07
HAMRE, MILES
256.00
11116/07
JONES, DONALD
1,948.55
11/16/07
MEYER, GERALD
2,037.39
11/16/07
NAGEL, BRYAN
2,486.01
11/16/07
OSWALD, ERICK
2,143.57
11/16/07
RUNNING, ROBERT
1,999.75
11/16/07
TEVLIN, TODD
1,911.75
11/16,
BURLINGAME, NATHAN
1,585.35
11/16/07
DUCHARME, JOHN
2,486.08
11/16/07
ENGSTROM, ANDREW
1,953.35
11/16/07
GAYNOR, VIRGINIA
2,121.35
11/16/07
JACOBSON, SCOTT
2,561.27
11//16/07
JAROSCH, JONATHAN
2,191.75
11/16/07
KREGER, JASON
1,753.95
11/16/07
KUMMER, STEVEN
2,524.55
11/16/07
LABEREE, ERIN
2,882.35
11/16/07
LINDBLOM, RANDAL
2,486.06
11116/07
O'CONNOR, DONOVAN
195.20
11/16/07
SCHREMPP, ANTHONY
207.68
11/16,
THOMPSON, :MICHAEL
2,524.55
11/16/07
WACHAL, KAREN
825.03
11/16/07
ZIEMAN, SCOTT
198.00
11/16/07
MARUSKA, MARK
2,912.84
11/16,
NAUGHTON, JOHN
1,911.75
19
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
11116;
SCHINDELDECKER, JAMES
1,950.86
11/16/07
BIESANZ, OAKLEY
1,617.09
111'16107
DEAVER, CHARLES
635.49
11/16/07
GERNES, CAROLE
510.00
11116, /07
HAYMAN, JANET
1,264.97
11/16/07
HUTCHINSON, ANN
2,400.31
11;16107
EKSTRAND, THOMAS
3,495.41
11116107
LIVINGSTON, JOYCE
1,038.46
11116;
SINDT, ANDREA
1,830.95
11/16/07
THOMPSON, DEBRA
690.46
111/16/07
YOUNG, TAMBLA
1,693.35
11/16/07
FINWALL, SHANN
2,507.75
11/16/07
ROBERTS, KENNETH
2,700.07
11/16/07
BRASH, JASON
1,666.95
11/16/07
CARVER, NICHOLAS
2,939.21
11/16/07
FISHER, DAVID
3,823.36
11/16;
RICE, MICHAEL
2,278.95
11/16/07
SWAN, DAVID
2,346.15
11//16/07
WELLENS, MOLLY
1,458.52
11/16/07
SAMUELSON, MICHAEL
2,090.17
11/16/07
BERGER, STEPHANIE
465.94
11/16/07
WORK, ALICIA
400.00
11/16/07
OHLHAUSER, MEGFIAN
855.00
11116/07
ROBBINS, AUDRA
2,369.00
11/16/07
SHERRILL, CAITLIN
406.50
11/16/07
TAUBMAN, DOUGLAS
3,024.90
11/16/07
TAYLOR, JAMBS
1,856.47
11/16/07
GERMAIN, DAVID
1,957.79
11/16/07
NORDQUIST, RICHARD
2,210.13
11/16/07
SCHULTZ, SCOTT
2,186.51
11/16/07
ANZALDI, MANDY
1,878.67
11/16/07
BERGLUND, DANIEL
315.00
11/16/07
BRENEMAN, NEIL
1,609.27
11/16/07
CRAWFORD - JR, RAYMOND
362.00
11//16 /07
EVANS, CHRISTINE
737.16
11/16/07
FABIO- SHANLEY, MICHAEL
133.00
11/16, /07
GROPPOLI, LINDA
519.75
11/16/07
HER, CHONG
522.00
11/16/07
HOFMEISTER, MARY
823.88
11116/07
PELOQUIN, PENNYE
561.60
11/16;07
SCHOENECKER, LEIGH
342.00
11/16/07
STAPLES, PAULINE
3,028.20
111/16/07
TOLBERT, FRANCINE
36.00
11/16/07
VANG, TIM
600.00
11/16/07
BIGGS, ANNETTE
78.00
11/16/07
BRUSOE, AMY
163.48
Kol
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
9
11116//07
BRUSOE, CRISTINA
282.60
11/16,
DUNN, RYAN
814.37
111'16107
ERICKSON- CLARK, CAROL
23.75
11 %16/07
FONTAINE, KIM
823.26
11116/07
GILL, NICOLE
28.00
11116,
GREDVIG, ANDERS
409.35
11116107
HASSENSTAB, DENISE
79.05
11 ,116107
HORWATH, RONALD
2,336.05
11116/07
JOHNSON, JAMES
159.85
11/16,
KOEHNEN, AMY
78.15
111/16107
KRONHOLM, KATHRYN
760.25
111/16/07
KURZHAL, ALISON
110.50
11116/07
LAMEYER, ZACHARY
11990
11 /16,
NELSON, MARCY
140.00
11/16107
OVERBY, ANNA
20.00
11,116107
PROESCH, ANDY
641.84
11116/07
RYAN, ERICA
54.60
11116,
SCHAEFER, ANDREA
13.88
11116107
SCHREINER, MICHELLE
17396
111/16/07
SMITH, ANN
295.50
11116, /07
TAYLOR, JASON
27.00
11 /16,
THOMAS, MARY
100.60
11116107
TUPY, HEIDE
127.20
11 ,116107
TUPY. MARCUS
275.63
11116/07
WOLFGRAM, MARY
101.56
11/16,
GIERNET, ASHLEY
82.00
111/16107
HER, SHILLAME
139.75
11,116/07
HOLMGREN, STEPHANIE
202.50
11116/07
BEHAN, JAMES
1,884.85
11/16,
PATTERSON ALBERT
1,204.92
11/16107
PRINS, KELLY
1,108.62
11,116107
REILLY, MICHAEL
1,756.55
11116/07
VANG, HUE
193.70
11/16,
YANG, MIKE
256.50
11/16107
AICHELE, CRAIG
2,014.63
11,116/07
PRIEM, STEVEN
2,191.75
11116, /07
WOEHRLE, MATTHEW
1,814.15
11 /16,
BERGO, CHAD
2,355.82
11/16107
FOWLDS, MYCHAL
2,561.82
111/16/07
FRANZEN, NICHOLAS
1,975.18
1003613
11116/07
LONGRIE. DIANA
452.00
1003614
11116,
JAHN, DAVID
1,689.17
1003615
111/16107
MORIN, TROY
80.75
1003616
11,116/07
AHRENS, FRANCES
135.00
1003617
11116/07
ANDERSON, CYNTHIA
7290
1003618
11 /16,
ANDERSON, ELSIE
174.00
9
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
1003619
11116;07
ANDERSON, RONALD
135.00
1003620
11/16/07
ANDERSON, VIVIAN
72.00
1003621
111'16107
ANSARI, AHSANUDDIN
135.00
1003622
11/16/07
BARRETT, MARLIS
135.00
1003623
11116, /07
BARTELT, JOAN
130.50
1003624
11/16/07
BEDOR, DAVID
135.00
1003625
11;16107
BEHRENS, MARGARET
135.00
1003626
11116107
BELLAND, JAIME
139.50
1003627
11116;07
BERRY, ROBERT
153.00
1003628
1 1/16/07
BORTZ, JEANNE
152.25
1003629
111/16/07
BUNDE, JEANETTE
130.50
1003630
11/16/07
CAHANES, LUCILLE
192.00
1003631
11/16/07
CARLE, JEANETTE
39990
1003632
11/16/07
CARR, ROBERT
72.00
1003633
11/16/07
CLELAND, ANN
130.50
1003634
11/16/07
COHN- MADSON, DEBRA
112.50
1003635
11/16/07
CONNELLY, THOMAS
132.75
1003636
11/16/07
CONNOLLY, COLLEEN
108.00
1003637
11//16/07
DAVIDSON, MARIANNE
15390
1003638
11/16/07
DEED, EDWARD
157.50
1003639
11/16, /07
DICKSON, HELEN
139.50
1003640
11/16/07
DROEGER, DIANE
186.00
1003641
11/16/07
DUCHARME, FRED
19290
1003642
111/16/07
DUELLMAN, AUDREY
222.00
1003643
11/16/07
EICKHOFF, CAROLYN
152.25
1003644
11/16/07
ERICKSON, ELIZABETH
186.00
1003645
11/16/07
FISCHER, LORRAINE
20490
1003646
11/16/07
FISCHER, MARY
168.00
1003647
11/16/07
FITZGERALD, DELORES
13590
1003648
11/16/07
FOSBURGH, ANNE
204.00
1003649
11/16/07
FRANZEN, JAMES
84.00
1003650
11/16/07
FREER, MARY JO
135.00
1003651
11/16/07
GOLASKI, DIANE
207.00
1003652
11/16/07
GRANT, GUY
136.00
1003653
11//16/07
GUDKNECHT, JAMIE
13590
1003654
11/16/07
GUNN, JACLYNN
135.00
1003655
11/16, /07
GUTHRIE, ROSALIE
135.00
1003656
11/16/07
HAACK, DONITA
135.00
1003657
11/16/07
HEININGER, GORDON
13590
1003658
111/16/07
HINES, CONSTANCE
72.00
1003659
11/16/07
HOGAN, ANNA
96.00
1003660
11/16/07
HOLZEMER, MARY
186.00
1003661
11/16/07
HORTON, SI IRLEE
130.50
1003662
11/16/07
HULET, JEANETTE
135.00
1003663
11/16/07
HUNTOON, LYNN
7290
1003664
11/16/07
IVERSEN, MILDRED
72.00
22
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
1003665
11116;07
JANACEK, JEFFREY
120.00
1003666
11/16/07
JEFFERSON, GWENDOLYN
63.00
1003667
111'16107
JENKINS, CHRISTOPHER
130.50
1003668
11/16/07
JOHANNESSEN, JUDITH
160.13
1003669
11116, /07
JOHNSON, BARBARA
135.00
1003670
11/16/07
JURMU, JOYCE
135.00
1003671
11;16107
KIRCHOFF, HAROLD
90.00
1003672
11116107
KLIEVER, ROSEMARY
130.50
1003673
11116;07
KNAUSS, CAROL
136.00
1003674
11/16/07
KOCH, ROSEMARY
135.00
1003675
111/16/07
KRAMER, DENNIS
135.00
1003676
11/16/07
KRAMER, PATRICIA
132.75
1003677
11/16/07
KREKELBERG, MONA
18990
1003678
11/16/07
LACKNER, MARVELLA
135.00
1003679
11/16/07
LALLY, RITA
135.00
1003680
11/16/07
LAMPE, CHARLOTTE
130.50
1003681
11/16/07
LARSON, ANITA
110.25
1003682
11/16/07
LAUREN, LORRAINE
130.50
1003683
11//16/07
LAWRENCE, DONNA
132.75
1003684
11/16/07
LEITER, BARBARA
135.00
1003685
11/16, /07
LEO, ANN
31.50
1003686
11/16/07
LEO, PATRICIA
108.00
1003687
11/16/07
LEONARD, CLAUDETTE
13590
1003688
11116/07
LINCOWSKI, STEVEN
186.00
1003689
11/16/07
LINCOWSKI, VIOLA
58.50
1003690
11 /16/07
LODGE, AUDREY
135.00
1003691
11/16/07
LOFGREN, DELORES
67.50
1003692
11/16/07
LOFGREN, RICHARD
157.50
1003693
11/16/07
LOWE- ADAMS, SHARI
6390
1003694
11/16/07
LUTTRELL, SHIRLEY
186.00
1003695
11/16/07
MAHOWALD, VALERIE
63.00
1003696
11/16/07
MAHRE, CAROL
201.00
1003697
11/16/07
MAHRE, GERALDINE
258.00
1003698
11/16/07
MANTHEY, JOHN
183.00
1003699
11//16/07
MARSH, DELORES
14490
1003700
11/16/07
MASKREY, THOMAS
99.00
1003701
11/16, /07
MECHELKE, GERALDINE
136.00
1003702
11/16/07
MECHELKE, MARYLOU
135.00
1003703
11/16/07
MISGEN, JOAN
13590
1003704
11116/07
MOSSONG, BETTY
153.00
1003705
11/16/07
MURASKI, GERALDINE
58.50
1003706
11 /16/07
MYSTER, THOMAS
136.00
1003707
11/16/07
NETS, CLARA
13690
1003708
11/16/07
NIEMAN, JAMES
180.00
1003709
11/16/07
NIETERS, LOUISE
194.25
1003710
11/16/07
NORBERG, ANN
31.50
23
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
1003711
11116;07
O'BRIEN, DANIEL
153.00
1003712
11/16/07
OLSON, LOIS
130.50
1003713
111'16107
OLSON, NORMAN
136.00
1003714
11/16/07
PADDOCK, KENNETH
135.00
1003715
11116, /07
PEHL, DAVID
135.00
1003716
11/16/07
POPHAM, MICHAEL
132.00
1003717
11;16107
ROLLER, CAROLYN
135.00
1003718
11116107
ROWE, CHARLES
148.50
1003719
11116;07
RUDEEN, ELAINE
135.00
1003720
1 1/16/07
SATRIANO, PAULINE
132.75
1003721
111/16/07
SAUER, ELMER
135.00
1003722
11/16/07
SAUER, KATHLEEN
153.00
1003723
11/16/07
SCHNEIDER, MARY
13590
1003724
11/16/07
SCHROEPFER, HARRIET
135.00
1003725
11/16/07
SCHULTZ, LOUISE
135.00
1003726
11/16/07
SNIDARICH, LISA
148.50
1003727
11/16/07
SPANGLER, ROBERT
135.00
1003728
11/16/07
SPIES, LOUIS
135.00
1003729
11//16/07
STAFKI, TIM
18690
1003730
11/16/07
STEVENS, SANDRA
135.00
1003731
11/16, /07
STORM, MARY
132.75
1003732
11/16/07
TAYLOR, LORRAINE
130.50
1003733
11/16/07
TAYLOR, RITA
13590
1003734
11116/07
TILLMAN, LEILA
130.50
1003735
11/16/07
TOLBERT, D- FRANKLIN
139.50
1003736
11/16/07
TUCKER, CECILIA
108.00
1003737
11/16/07
URBANSKI, HOLLY
21690
1003738
11/16/07
URBANSKI, WILLIAM
130.50
1003739
11/16/07
VAN BLARICOM, BEULAH
173.25
1003740
11/16/07
VANEK, MARY
117.00
1003741
11/16/07
VATNE, MARY
135.00
1003742
11/16/07
VOLKMAN, PHYLLIS
132.75
1003743
11/16/07
WASMUNDT, GARY
135.00
1003744
11/16/07
WASMUNDT, GAYLE
139.50
1003745
11//16/07
FILLY, JOHN
16890
1003746
11/16/07
WITSCHEN, DELORES
81.00
1003747
11/16, /07
PALANK, MARY
1,728.46
1003748
11/16/07
SVENDSEN, JOANNE
1,909.79
1003749
11/16/07
SHORTREED, MICHAEL
3,268.81
1003750
11116/07
WELCHLIN, CABOT
2,660.08
1003751
11/16/07
MONDOR, MICHAEL
2,122.57
1003752
11/16/07
BUCKLEY, BRENT
1,640.15
1003753
11/16/07
EDSON, DAVID
1,990.44
1003754
11/16/07
HELEY, ROLAND
1,990.59
1003755
11/16/07
HINNENKAMP, GARY
2,242.55
1003756
11/16/07
LINDORFF, DENNIS
1,963.17
24
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
1003757
11116;07
NOVAK, MICHAEL
1,948.55
1003758
11/16/07
SOUTTER, CHRISTINE
780.00
1003759
111'16107
HALL, KATHLEEN
120.00
1003760
11/16/07
ERICKSON, AMANDA
104.00
1003761
11116, /07
ERICKSON, AMY
39.00
1003762
11/16/07
GREER, ABIGAIL
52.00
1003763
11;16107
HELM, STAGY
52.00
1003764
11116107
LINDA, KELLIE
247.19
1003765
11116;07
MALLET, AMANDA
24.00
1003766
11/16,
NUNYAKPE, KEKELI
178.50
1003767
111/16/07
NYBERG, MICHELLE
78.00
1003768
111/16/07
ROBBINS, EMERALD
153.13
1003769
11/16/07
RUMBLE, ANGELICA
53290
1003770
11/16/07
RYCHLICKI, NICHOLE
15.00
1003771
11/16/07
SCHALLER, SCOTT
85.00
1003772
11/16/07
WILSON, KALEN
39.00
1003773
11/16/07
HAAG, MARK
1,948.55
1003774
11/16/07
NADEAU, EDWARD
3,061.98
1003775
11//16/07
GLASS, JEAN
1,924.86
1003776
11/16/07
HANSEN, LORI
2,302.27
1003777
11/16, /07
HER, PETER
273.80
1003778
11/16/07
NAGEL, BROOKE
594.00
1003779
11/16/07
SWINTEK- MOORE, JENNIFER
311.10
1003780
11116/07
VANG, KAY
159.10
1003781
11/16/07
VU'E, FOR PAO
336.70
1003782
11/16/07
WERNER, ANGELA
112.00
1003783
11/16/07
BENJAMIN, AYLA
9890
1003784
11/16/07
BOTTILA, ANN
72.00
1003785
11/16/07
CLARK, PAMELA
247.75
1003786
11/16/07
DEMPSEY, BETH
98.00
1003787
11/16/07
FENGER, JUSTIN
105.00
1003788
11/16/07
GRANT, MELISSA
263.50
1003789
11/16/07
GRUENHAGEN, LINDA
848.78
1003790
11/16/07
HAGSTROM, EMILY
96.45
1003791
11//16/07
HERM, BREANNA
47.13
1003792
111/16/07
HOLMBERG, LADONNA
325.00
1003793
11/16, /07
JOYER, JENNA
80.00
1003794
11/16/07
MCCANN, NATALIE
18.00
1003795
11/16/07
MCCARTHY, ERICA
4290
1003796
111/16/07
MCLAURIN, CHRISTOPHER
207.56
1003797
11/16/07
NADEAU, KELLY
40.50
1003798
11/16/07
NWANOKWALE, MORDY
273.15
1003799
11/16/07
PEHOSKI, JOEL
6690
1003800
11/16/07
RICHTER, DANIEL
68.00
1003801
11/16/07
RICHTER, NANCY
1,088.73
1003802
11/16/07
ROGNESS, TRYGGVE
101.36
25
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
1003803
11116;07
ROSTRON, ROBERT
323.00
1003804
11/16/07
SAUCERMAN, MICHAEL
361.41
1003805
111'16107
SCHAEFER, JAMES
148.63
1003806
11/16/07
SCHMIDT, JOHN
61.65
1003807
11/16, /07
SCHUNEMAN, GREGORY
55.30
1003808
11/16/07
SKUNES, KELLY
40.50
1003809
11;16/07
SMITLEY, SHARON
301.80
1003810
11116/07
STAHNKE, AMY
206.78
1003811
11/16/07
WARNER, CAROLYN
301.80
1003812
11/16/07
WEDES, CARYL
49.00
1003813
111/16/07
WERNER, REBECCA
74.63
1003814
11/16/07
WHITE, NICOLE
76.40
1003815
11/16/07
WICKNER, KRISTY
117.50
1003816
11/16/07
WOLFGRAM, TERESA
106.00
1003817
11//16/07
WOODMAN, ALICE
184.00
1003818
11/16/07
ZALK, IDA
27.40
1003819
11/16/07
BOSLEY, CAROL
345.15
1003820
11/16/07
DANIEL, BREANNA
135.38
1003821
11//16/07
DELACROIX, RYAN
75.00
1003822
11/16/07
OIE, REBECCA
20.76
1003823
11/16, /07
PATTERSON, FELORENZA
168.00
1003824
11/16/07
SATTLER, CASSANDRA
16.25
1003825
11//16/07
SATTLER, MELINDA
75.85
1003826
11116/07
STODGHILL, AMANDA
25.38
1003827
11/16/07
ZAGER, LINNEA
167.68
1003828
11/16/07
BIRKHOLZ, TYLER
181.25
1003829
111/16/07
BOWMAN, MATTHEW
203.00
1003830
11/16/07
DOUGLASS, TOM
1,182.52
1003831
11/16/07
MURRAY, BRENDON
400.13
1003832
11/16/07
SCHULZE, KEVIN
235.63
475,099.02
PXgenda Item 12
AGENDA REPORT
TO: City Manager, Greg Copeland
FROM: IT Director, Mychal Fowlds
SUBJECT: Authorization to purchase Dell PowerEdge 6850 server
DATE: November 26, 2007
Introduction
The City of Maplewood began working with and researching the benefits of virtual servers roughly 2 years
ago. We are now ready to put virtual servers to work for the City and this server is where they will reside.
Background
There are many reasons we are virtualizing servers within the City. Cost is one of the major initiatives.
Some of the applications that we use throughout the City have special requirements that they alone need.
For example, some applications need to run only on Windows XP. None of our servers run Windows XP
so we have to purchase and support a PC just for this one application. With a server capable of running
multiple virtual servers all we would need to do is simply setup a Windows XP workstation virtually saving
us the money of purchasing a separate piece of hardware.
Currently we have 4 servers that are reaching their end of life, however each still run software that we need
to continue using. Instead of replacing each of the 4 servers at roughly $5,000 a piece we can create them
virtually on the 6850 saving approximately $20,000. Over time as our software needs grow and change we
can continue to add more virtual servers increasing that cost savings.
Disaster recovery is another reason to create virtual servers. Because the virtual servers don't care what
hardware they run on if a physical server fails we can simply move the virtual server to another location.
This server will give us the space and processing power to support multiple virtual machines which will
lower hardware costs while increasing availability.
Budget Impact
The purchase of approximately $13,000 has been planned for and will be funded from the 2007 IT Fund
Recommendation
It is recommended that authorization be given to purchase the Dell PowerEdge 6850 server.
Action Required
Submit to City Council for review and approval.
Attachments
1. Dell quote
MRF
Page 1 of 3
Mychal Fowlds
To...
Cc...
Bcc...
Subject: FW: Dell Computer - Saved Quote Information 1004097762026
Attachments:
x) Dell
E -QUOTE
Dear Mychal Fowlds:
An E -Quote containing computer equipment from Dell Computer Corporation has been saved in
your name at the Dell Online Store. The E -Quote will be held for 45 days to allow for completion of
the order.
Per your request, this E -Quote has been forwarded to the following recipients:
Your Comments:
A read -only view of this E -Quote is provided below
E -Quote Information
E -Quote number: 1004097762026
E -Quote name: Server - Virtualization
Description: Quote for server
Saved By: Mychal Fowlds Phone Number: (651) 249 -2923
mychal .fowlds @ci.maplewood.mn.us Purchasing Agent:
Saved On: Friday, November 09, 2007 Notes /Comments:
Expires On: Monday, December 24, 2007 Additional Comments:
PowerEdge 6850
Date & Time: November 09,2007 12:09 PM CST
SYSTEM COMPONENTS
PowerEdge 6850 Qty 1
NEW 3.4GHz /800Mhz/16mb Cache, Dual -Core Intel @Xeon Unit Price $11,966.31
7140M Processor, No Operating System
Catalog Number: 84W1601
Module Description Product Sku Id
Cade
NEW 3.4GHz /800Mhz /16mb
PowerEdge 6850 Cache, Dual -Core Intel@ 685T34 [222 -5582] 1
Xeon 7140M Processor
Operating No Operating System NOOSM [420 -4077] 11
System
https: Hwebmail .ci.maplewood.mn.uslexchangel mychal .fowldsIDraftslFW: %2ODell %20C... 1112112007
Page 2 of 3
9
TOTAL:$11,966,31
Sub -total $511 x 966=31
https: Hwebmail. ci. maplewood. mn. uslexchangel mychal .fowldsIDraftslFW: %2ODell %20C... 11/21/2007
3Yr BASIC NBD: L1
[960 -1305]
Hardware
Hardware Queue, Next
2PT34
[980 -8352]
2
Support
Business Day Onsite, M -F
U30S
[981 -3830]
29
Services
8am -6pm
[985 -7088]
Memory
8GB DDR2 400MHZ(4X2GB),
8G4D4D
[985 -7097]
3
Installation
Dual Ranked DIMMs
Support
No Installation Assessment
NOINSTL
[900 -9997]
32
Services
Attach SCSI 3Gbps 3.5 -in
40OA10
[341 -5443]
8
Power Supply
Dual 200 - 240 Volt Power
2PS200V
[310 -6726]
36
Primary
Supply
PERC5I
[341 -3360]
9
Controller
40OGB 10K RPM Serial -
3rd Hard Drive
Attach SCSI 3Gbps 3.5 -in
40OA10
[341 -5443]
54
HotPlug Hard Drive
TOTAL:$11,966,31
Sub -total $511 x 966=31
https: Hwebmail. ci. maplewood. mn. uslexchangel mychal .fowldsIDraftslFW: %2ODell %20C... 11/21/2007
NEW Dual
Additional
3.4GHz /800Mhz/16mb
2PT34
[311 -6470]
2
Processor
Cache, Dual -Core Intel®
Xeon 7140M Procssr
Memory
8GB DDR2 400MHZ(4X2GB),
8G4D4D
[311 -5325]
3
Dual Ranked DIMMs
40OGB 10K RPM Serial -
Primary Hard
Drive
Attach SCSI 3Gbps 3.5 -in
40OA10
[341 -5443]
8
HotPlug Hard Drive
Primary
PERC5 /i SAS RAID
PERC5I
[341 -3360]
9
Controller
Controller, PCI Express
Floppy Drive
No Floppy Drive
NFD
[341 -0838]
10
Intel@ PRO 1000VT Quad
Network Adapter
Port Gigabit NIC, Copper,
QUAD
[430 -2687]
13
PCIe -4
Dell Remote Access Card,
Modem
4th Generation, for
DRAC4
[313 -3273]
14
PowerEdge
24X IDE CD- RW /DVD ROM
CD /DVD Drive
Drive for PowerEdge Servers,
CDDVD
[313 -2692]
16
All OS
Bezel
Active ID Bezel Option
BEZEL
[313 -3160]
17
NEW 1X5 SAS Backplane,
Hard Drive
Backplane
3.5 Inch SAS Hard Drives
1X5SAS3
[311 -5906]
18
only, PowerEdge 6850
Documentation
Electronic Documentation
EDOCS
[310 -6374]
21
and OpenManage CD Kit
40OGB 10K RPM Serial -
2nd Hard Drive
Attach SCSI 3Gbps 3.5 -in
40OA10
[341 -5443]
23
HotPlug Hard Drive
Hard Drive
Drives attached to Add -in
ASKS
[341 -3354]
27
Configuration
PERC 5/i Card, SAS, RAID 5
Chassis
Versa Rails for Third Party
3RACKF
[310 -6378]
28
Configuration
Rack
TOTAL:$11,966,31
Sub -total $511 x 966=31
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Agenda Item 1 -3
MEMORANDUM
TO: City Manager
FROM: Steve Lukin, Fire Chief
SUBJECT: Approval of EMS Metro Regional Compact
DATE: November 13, 2007
INTRODUCTION
For the past six months, EMS providers in the metro area have been working to put together a
compact that would allow, but not require, responding medical agencies to provide services
throughout the metro area in the event of a disaster or other major incident. This is not a contract
but a compact that merely asks for resources if they are available to send. Attached is a copy of
the EMS compact.
RECOMMENDATION
I recommend that the city council approve and sign the Metropolitan EMS Regional Compact. This
Compact has been reviewed and authorized by the city attorney.
Att.
METROPOLITAN EMS REGIONAL COMPACT
This Compact is made and entered into by and between the thirty undersigned
Emergency Services (EMS) agencies located in the seven - county metropolitan area.
RECITALS
WHEREAS, this Compact is not a legally binding contract but rather this
Compact signifies the belief and conunitment of the undersigned EMS services that in the
event of a disaster or special event/incident, the medical needs of the community will be
best met if the undersigned EMS agencies cooperate with each other and coordinate their
multi - jurisdictional, multi- agency mutual aid response efforts.
WHEREAS, the undersigned EMS agencies desire to set forth the basic tenets of
a cooperative and coordinated response plan in the event of a disaster or special
event/incident with the goal to provide a consistent level of care using resource sharing
throughout the Metro Region rather than allowing for the provision of divergent
standards of care during such events.
WHEREAS, the undersigned EMS agencies desire to cooperate and collaborate in
the event of a disaster or special event/incident, in which an EMS agency(s) within the
Metropolitan Region becomes incapable of managing a large volume of incident related
calls and /or incapable of managing calls within their PSA with the usual
bordering /partnering mutual aid agencies, by deploying assets or other support services
as requested through usual mutual aid requesting protocols or by the Metro Regional
EMS Multi- Agency Coordination Center (EMS- MACC), a metro Medical Resource
Control Center (MRCC), and /or a Metro Regional EMS Incident Management Team in
order to support the affected requesting agency(s).
NOW THEREFORE, in consideration of the above recitals, the undersigned EMS
Agencies agree as follows:
Metropolitan EMS 2
Regional Compact Agreement- September 2007
ARTICLE I
COMMUNICATION BETWEEN THE UNDERSIGNED
EMS AGENCIES DURING A DISASTER OR SPECIAL EVENT/1NCIDENT
The undersigned EMS agency will;
1.1 Communicate and coordinate efforts to respond to a disaster or special
event/incident in accordance to the Metro EMS Region Incident Response Plan
(IRP) via their National Incident Management System (NIMS) compliant Incident
Command Structure (ICS), primarily incident branch commanders and agency
management, to the coordinating MRCC and the Metro Regional EMS -MACC
and /or Metro EMS Incident Management Teains when activated or deployed.
1.2 Receive alert information via web -based EMS status system regarding any
disaster or special event/incident with as well as a concurrent radio notification by
East and West Metro MRCCs as a redundant back -up system.
1.3 Communicate with the Metro Regional EMS -MACC, when activated, and each
other's Emergency Operations Centers (EOC) by phone, fax, email, and will
maintain radio capability to communicate with MRCC as a minimum back -up.
1.4 Utilize a Joint Public Information Ccnter (JPIC) during a disaster to allow their
public relations personnel to communicate with each other and release consistent
conununity and media educational / advisory messages. Each undersigned
agency should designate a Public Information Officer (PIO) who will be their
EMS liaison with the JPIC. Depending on the event, this may be coordinated
through the Metro Regional Hospital Resource Center (RHRC), Minnesota
Department of Health, Minnesota Division of Emergency Management, or the
Minnesota Hospitals and Healthcare Partnership. If no umbrella organization
assumes responsibility, Hennepin County Medical Center (Helmepin Healthcare
Services, Inc.), North Memorial Medical Center and /or Region's Hospital
conununication departments will assume and coordinate this responsibility.
1.5 Provide according to the procedure outlined in the Metro region Incident
Response Plan (IRP) through the coordinating MRCC, name and age of disaster
victims which would then be disseminated to the regional EMS -MACC when
activated, the RHRC or American Red Cross for disaster welfare inquiries for
purposes of victim location by family members unless special circumstances
preclude such information sharing. Provide to the coordinating MRCC, when
permitted, appropriately detailed information about unidentified patients
(JoluVJane Doe) and their dispositions in order to facilitate identification.
Metropolitan EMS 3
Regional Compact Agreement - September 2007
ARTICLE II
ONGOING COMMUNICATION ABSENT A DISASTER
The undersigned EMS Agencies will:
2.1 Meet at least twice yearly under the auspices of the Metropolitan Regional EMS
Emergency Preparedness Committee of the Metropolitan Emergency Services
Board (MESB), to discuss continued emergency response issues and coordination
of response efforts. Meeting minutes, agendas, and progress reports will be shared
with appropriate organizations such as the MESB, the RHRC, the Metropolitan
Medical Response System (MMRS), regional emergency managers and county
EMS councils or committees.
2.2 Identify primary point-of-contact and back -up individuals for ongoing staffing of
Metro Regional EMS Incident Management Teams, the Metro Regional EMS -
MACC and communication purposes. These individuals will be responsible for
determining the distribution of information within their EMS organizations and
agencies.
ARTICLE III
ADAPTIVE OPERATIONS AND FORCED EVACUATION OF A METRO -RHRC
AFFILIATED HOSPITAL
3.1 If a disaster or response to a special event /incident affects an undersigned
agency(s) forcing partial or complete adaptive operations, the other undersigned
EMS agencies agree to participate in the distribution of requests for service within
the affected EMS agency's Primary Service Area (PSA), even if this requires
activating emergency response plans at the assisting agency's).
3.2 In the event of an emergent hospital /medical center evacuation, East and /or West
Metro Medical Resource Control Centers (MRCC), in conjunction the Metro
Regional EMS -MACC, will coordinate all patient transportation (bus, WC, BLS,
ALS, critical care) with the Regional Hospital Resource Center (RHRC), the
hospitals' point -of contact, and assist affected hospital(s)hizedical center(s), as
requested, with the internal organization of transportation plans for the evacuation
of patients and will distribute run volumes equitably.
3.4 In the event of an anticipated evacuation, transportation arrangements will be
made in accordance with the affected hospital's usual and customary practice.
Metropolitan EMS 4
Regional Compact Agreement- September 2007
ARTICLE IV
RESPONSE WHEN THE NATIONAL DISASTER MEDICAL SYSTEM
IS ACTIVATED
4.1 If the National Disaster Medical System (NDMS) is activated in response to a
disaster outside the metropolitan area, the RHRC will determine bed availability
and with the Minneapolis Veterans Administration Medical Center communicate
EMS needs to the agency providing service to the Minneapolis -St. Paul Airport.
East and/or West Metro MRCC, upon request, will determine the surge capability
of the undersigned agencies. Regional EMS Incident Management Teams and/or
the Metro Regional EMS -MACC will be deployed and activated to assist with
patient reception/evacuation planning and coordination of EMS activities with the
RHRC upon request.
4.2 If the National Disaster Medical System is activated in response to a disaster in
the metropolitan area, East and West Metro MRCC and the EMS -MACC, will
obtain information from the RHRC and /or regional healthcare facilities regarding
the number of patients that require transportation, and will coordinate the EMS
response and resource allocation with support from the RHRC, Minnesota
Department of Health and the Department of Public Safety — Division of
Homeland Security and Emergency Management.
ARTICLE V
REPORTING SURGE CAPACITY AND CAPABILITY
5.1 The undersigned EMS agencies will use a designated web -based site to report the
agency's surge capacity, its capabilities and its ability to transport patients.
System capacity and reporting will be monitored by MRCC. The undersigned
agencies will update this information on the web site at least once daily so that
MRCC has current information to immediately determine system resources in the
event of a disaster. In the event that the electronic system is non - functional,
manual methods may be used to collect this data (eg: telephone reporting).
5.2 Surge capacity and capabilities will include at a minimum: licensed ALS and BLS
vehicles, available staff and support personnel. A taskforce will examine optimum
data and time reporting with input from each of the undersigned agencies.
Metropolitan EMS 5
Regional Compact Agreement - September 2007
ARTICLE VI
AUXILIARY HOSPITAL AND CASUALTY COLLECTION LOCATION
6.1 An alternate care site (ACS) auxiliary hospital and /or casualty collection
location may be required in the event a disaster overwhelms the
metropolitan area hospitals' capacity and capabilities.
6.2 If an ACS, auxiliary hospital and /or casualty collection location is
required, HCMC will coordinate administration, staffing, and site
operations in Hennepin County for the west metropolitan area. Regions
Hospital will coordinate administration, staffing, and site operations in
Ramsey County for the cast metropolitan area.
6.3 The undersigned agency may be asked to contribute volunteer and /or EMS
staff to an ACS, auxiliary hospital or casualty collection location on an
urgent basis, subject to availability.
6.4 The Regional EMS Incident Management Teams and /or the Metro
Regional EMS -MACC will provide assistance the RHRC and the
administrative coordinating entity to determine the extent of EMS
involvement and will construct short and long -term action plans.
ARTICLE VII
STAFF MEDICAL SUPPLIES AND PHARMACEUTICAL SUPPLIES IN THE
EVENT OF A DISASTER
7.1 In the event of a disaster or special event/incident when patient care staff
is in surplus at one of the undersigned agencies and lacking at another, the
undersigned agency with the surplus will share staff to help ensure that the
available EMS agencies in the metropolitan area are adequately staffed
during a disaster or special event /incident.
7.2 In the event that needed supplies are in surplus at one of the undersigned
agencies and lacking at another, the undersigned agency with the surplus
will share supplies to help ensure that patients in the metropolitan area
receive necessary treatment during a disaster or special event/incident.
7.3 The above staff and supply sharing will occur in cooperation between the
management staff, incident commanders and designated EOC staff at the
involved undersigned agencies.
Metropolitan EMS g
Regional Compact Agreement - September 2007
ARTICLE VIII
MISCELLANEOUS PROVISIONS
8.1 This Compact together with the attached Exhibits, constitutes the entire
compact between the undersigned EMS agencies.
8.2 Amendments to this Compact must be in writing and signed by the
participating agencies. Exhibits, such as the Incident Response Plan and
response procedures, which are reviewed and revised periodically by some
or all of the participating agencies, may be replaced with updated versions
without formally amending this Compact. Such updated Exhibits shall be
provided to all participating agencies and shall become effective as to each
agency upon receipt.
8.3 An undersigned EMS agency may at anytime terminate its participation in
the Compact by providing sixty -day (60) written notice to the lead
administrator at each of the undersigned agency.
8.4 This Compact is not intended to create a joint venture between any of the
undersigned EMS agencies. Each EMS agency is responsible for
supervising its own employees and volunteers, and shall not be liable for
the acts or omissions of any other EMS agency based on the terms of this
Compact. Neither Party to this Compact nor any officer of any Party
within the Compact shall be liable to any other Party within the Compact
or to any other person for failure of any undersigned agency to furnish
assistance to any other Party within the Compact.
8.5 The undersigned agencies shall indemnify and hold harmless the other
parties of this Compact, their officers, employees, members, shareholders,
directors, attorneys, agents, assigns, and other related parties, persons,
entities against all third party claims, losses, damage, liability, suits,
judgments, costs and expenses arising from negligence or intentional
misconduct of personnel assigned by any undersigned agencies based
upon terms of this Compact.
Metropolitan EMS 7
Regional Compact Agreement - September 2007
Signed
Printed name
Received
Participating EMS Agencies:
ALF Ambulance
Allina Medical Transportation
Belle Plaine Community Ambulance Service
Burnsville Fire Department
CART Ambulance, Inc.
Chaska Fire Department Ambulance (Ridgeview)
Columbia Heights Fire, Rescue and Emergency
Cottage Grove EMS
Edina Fire Department
Hastings Fire Department EMS
HCMC EMS
I lealthEast Medical Transportation
Lakeview EMS
Life Link III
Lower St. Croix Valley Fire Department
Mahtomedi Fire Department Ambulance Service
Maplewood EMS
Marine on St. Croix Ambulance
Mdewakanton Fire Department
Minneapolis Fire Department
New Prague Ambulance
North Aircare
North Memorial Ambulance
North Memorial Ambulance - Forest Lake
Northfield Hospital EMS
Oakdale Fire Ambulance
Ridgeview Ambulance Service
St. Paul Fire Department
University of Minnesota Ambulance
White Bear Lake Fire Department
Woodbury Ambulance
Dated
Title and EMS agency represented
Dated
Metropolitan EMS 8
Regional Compact Agreement - September 2007
EXHIBIT A
DEFINITION OF TERMS
Affected EMS Agency: The EMS agency directly impacted by the event /disaster and
the EMS agency's PSA where disaster occurred may be the recipient agency for supplies
and personnel from another agency.
Assisting EMS Agency: The contributing EMS agency that provides personnel,
pharinnaceuticals, supplies, and /or equipment to an agency experiencing a disaster or
special event/incident requesting assistance.
Alternate Care Site (ACS) :.A facility established to provide ongoing patient care in a
non- hospital environrnent, primarily to serve as austere care overflow bedspace during a
epidemic or other prolonged emergency situation with mass casualties.
Casualty Collection Location: An area established to collect or triage casualties either
between the scene of an incident and the hospital (eg: a casualty collection point at a air
crash site); or between the hospital and outgoing transportation resources (eg: an airport
hanger during a National Disaster Medical System evacuation from the Twin Cities area).
Disaster or special event /incident: A situation in which an incident's resource
requirements exceed available resources to the point which an EMS agency is incapable
of managing a large volume of incident related calls and /or incapable of managing calls
within their PSA with the usual bordering/partnering mutual aid agencies.
Emergency Operations Centers (EOC): The coordination center for emergency
response to an event or incident. The State, County, City, and affected EMS agency may
each have their own EOC for their portion of the event, but liaison efforts between such
centers are of critical importance.
Joint Public Information Center (JPIC): A source of information that is designated by
more than one agency or group to speak on behalf of all during an emergency to assure
consistent messages and flow of information.
National Incident Management System (NIMS): The Incident Conunland System that
identifies the command structure and operational branches during an emergency. All
public safety agencies in the State of Minnesota use a NIMS compatible system.
Metropolitan EMS g
Regional Compact Agreement - September 2007
Metro Regional EMS Incident Management Team: A team comprised of specialized,
NIMS trained and incident corninand experienced EMS management and supervisory
persozuiel from agencies within the Metro Region who when requested and deployed will
either assist the EMS Branch Commander on scene of a disaster or special event /incident,
assist EMS Branch Connnand at various EOC's, and /or provide staff for the EMS -
MACC.
Metropolitan Medical Response System (MMRS): The organization of public safety
and health agencies that has provided the planning, oversight, and integration of weapons
of mass destruction planning into emergency plarming for the cities of Minneapolis and
St. Paul under a grant from the U.S. Department of Health and Human Services.
East and West Metro Medical Resource Control Centers (MRCC): Communications
hubs located at Regions Hospital and Hennepin County Medical Center respectively that
are responsible for coordinating patient destination during a disaster or special
event /incident in relation to hospital resources, coordinating EMS communications and
tracking patients during such an event as well as obtaining resources (medical director
consultation / notification, CISD contact point, transport resources) among other
responsibilities.
Minnesota Homeland Security Emergency Management (MHSEM): Department of
Public Safety division responsible for disaster response coordination and mitigation.
DPS -D>M is the state agency which will coordinate state and federal resource response
during a disaster.
National Disaster Medical System (NDMS): A contingency system of voluntarily
committed hospital beds throughout the United States that may be activated when a
disaster overwhelms regional healthcare resources and requires evacuation of patients to
another region of the nation for care. Plans are in place for the reception of patients into,
and evacuation out of the Twin Cities region should this type of event occur.
MNTrac: Minnesota systems for Tracking Resources, Advisory /Alerts, and
Communication is a database driven, password protected web application. The
application has been designed specifically to track bed capacity, pharmaceuticals and
resources (i.e. ventilators, personal protective and decontamination equipment) from all
hospitals within the state to support surge capacity needs. Hospital bed diversion status,
emergency event plaiming, emergency communication, and alert notifications are
supported in real time.
Regional Hospital Resource Center (RHRC): A designated regional hospital that
performs clearinghouse functions for information during a disaster and may act to match
available and requested resources from different facilities during a disaster situation.
Resource needs may also be communicated from the RHRC to local /county emergency
management and public health agencies. If a disaster occurs in East Metro, Regions
Hospital will have primary responsibility for coordination, if the occurrence is in West
Metro HCMC will have this function primarily.
Metropolitan EMS 10
Regional Compact Agreement - September 2007
EXHIBIT B
METROPOLITAN EMS REGION
INCIDENT RESPONSE PLAN
SEE THE FOLLOWING TWO(2) PAGES
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Agenda Item 14
AGENDA REPORT
TO: Greg Copeland, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: November 15, 2007
RE: Annual Lawful Gambling License — Maplewood Athletic Association
Introduction
The Maplewood Athletic Association is requesting approval of their annual premise
permit for lawful gambling at Guldens. Approval is requested of the following
resolution.
RESOLUTION
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that
the premises permit for lawful gambling is approved for the Maplewood Athletic
Association to operate at Guldens, located at 2999 Highway 61 North, Maplewood,
Minnesota.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling
Control Division of the Minnesota Department of Gaming approve said permit
application as being in compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council
of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their
approval.
Recommendation
It is recommended that council approve the lawful gambling resolution application for the
Maplewood Athletic Association to operate at Guldens.
Agenda Item 15
AGENDA REPORT
TO: Greg Copeland, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: November 15, 2007
RE: Annual Lawful Gambling License — Pioneer Booster Club
Introduction
The Pioneer Booster Club is requesting approval of their annual premise permit for
lawful gambling at Huey's Saloon. Approval is requested of the following resolution.
RESOLUTION
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that
the premises permit for lawful gambling is approved for the Pioneer Booster Club to
operate at Huey's Saloon, located at 2425 Highway 61 North, Maplewood, Minnesota.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling
Control Division of the Minnesota Department of Gaming approve said permit
application as being in compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council
of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their
approval.
Recommendation
It is recommended that council approve the lawful gambling resolution application for the
Pioneer Booster Club to operate at Huey's Saloon.
Agenda Item 16
MEMORANDUM
TO: City Manager
FROM: Tom Ekstrand, Senior Planner
SUBJECT: Conditional Use Permit Review — Comfort Bus
LOCATION: 1870 Rice Street North
DATE: October 31, 2007
��IIFZW19li
The conditional use permit (CUP) for the bus maintenance /repair garage for Comfort Bus
Company at 1870 Rice Street North is due for review. The council did the annual review last July
but wanted to see this matter back before them in four months. They wanted the applicant to be
urged to make significant progress in getting their site landscaped.
BACKGROUND
January 22, 2001: The city council approved the CUP for the Comfort Bus repair garage. The
CUP was subject to the following conditions:
1. All construction shall follow the site plan approved by the city.
2. The proposed construction must be substantially started within one year of council approval
or the permit shall become null and void. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. The applicant shall comply with the Minnesota Pollution Control Agency requirements as they
relate to all applicable aspects of this vehicle repair operation.
August 14, 2001: The community design review board (CDRB) approved plans for Comfort Bus.
February 11, 2002, February 24, 2003, February 9, 2004 and February 14, 2005: The city council
reviewed this permit and moved to review it again in one year.
April 10, 2006: The council reviewed this permit and added the condition that "traffic on
Roselawn Avenue and Jackson Street should be limited to a total of 162 busses per day and that
staff should continue to monitor traffic and pollution on Roselawn Avenue."
July 23, 2007: The council reviewed this permit again and required review again in four months
to check on the progress of site landscaping.
DISCUSSION
The applicant has completed their landscaping and the installation of the in- ground irrigation
system. They still need to seed the planted area along the north side of their site.
Since the last review in July, the applicant has made considerable progress on the completion of
their landscaping. The building is also very close to being completed. The only remaining
construction element is the installation of a stair rail which the applicant is currently working on.
Staff recommends that the council review this permit again in one year to conclude that all
plantings are growing and well maintained.
RECOMMENDATION
Review the conditional use permit for the bus maintenance and repair garage for Comfort Bus
Company at 1870 Rice Street again in one year.
p:secl8lcomfort bus 2007 cup 11 07 to
Attachments:
1. Location /Zoning Map
2. Site Plan
N
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Location & Zoning Map
Comfort Bus
1870 Rice Street
Att
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Agenda Item 17
MEMORANDUM
TO: City Manager
FROM: Tom Ekstrand, Senior Planner
SUBJECT: Woodlynn Ponds Townhomes – Planned Unit Development Review
DATE: November 5, 2007
INTRODUCTION
The conditional use permit (CUP) for the Woodlynn Ponds Townhomes planned unit development
(PUD) is due for its annual review. The PUD allows this 26 -unit townhome development which has
10 buildings fronting on Chisholm Court, a private roadway and three twin homes that would front
on Woodlynn Avenue. Refer to the attachments.
BACKGROUND
July 14, 2003: The city council approved the preliminary plat, a wetland- encroachment
variance /mitigation plan, a PUD and the design plans.
September 8, 2003: The city council approved the final plat.
July 12, 2004, November 14, 2005 and November 13, 2006: The city council reviewed this PUD
and required review again the next year.
DISCUSSION
City code requires that the city council review CUPs annually to check on project status. This
development is nearly completed -12 of the 13 twin homes have been built. The remaining
building to be constructed is the easterly twin home on Woodlynn Avenue. Since there is no
building here yet, that site has not been landscaped. This will be done when the final twin home is
constructed. All of the other site work has been completed.
Staff recommends reviewing this PUD again in one year since the last twin home must still be
constructed to complete the project.
RECOMMENDATION
Review the conditional use permit for the Woodlynn Ponds Townhomes PUD in one year.
p:sec2N \Woodlynn Ponds CUP Rev 11 07
Attachments:
1. Location Map
2. PUD Development Plan
Attachment 1
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Agenda Item 18
MEMORANDUM
TO: City Manager
FROM: Tom Ekstrand, Senior Planner
SUBJECT: Regions Sleep - Health Center
LOCATION: 2688 Maplewood Drive
DATE: November 8, 2007
INTRODUCTION
The conditional use permit (CUP) for the Regions Sleep- Health Center, at 2688 Maplewood
Drive, is due for review. This CUP allowed a reduced setback from residential property lines.
There are residential properties to the north, south and east of this building. The code requires
a CUP for buildings in M1 districts that are closer than 350 feet to residentially -zoned properties.
The building was proposed to have varying setback distances from these lot lines at 55 feet
(north side), 67 feet (south side) and 122 feet (east side).
BACKGROUND
December 12, 2005: The city council approved the following for this project:
• A rezoning from R1 (single dwelling residential) to M1 (light manufacturing).
• A setback variance since the building has less than 50 feet from a residential lot line.
• A CUP for reduced setbacks from residential property lines as stated above.
• Design plans.
August 14, 2006: The city council approved tax - exempt revenue financing for the applicant.
DISCUSSION
The applicant has completed all work associated with this project. The building and site are
very attractive and all council and design review board conditions have been met. Staff sees no
reason to review this CUP again unless the applicant proposes a change or there are
complaints received.
RECOMMENDATION
Review the CUP for the Regions Sleep - Health Center at 2688 Maplewood Drive again only if
the applicant proposes a change or the city receives any complaints about this use.
p:sec4 \Regions Sleep Center CUP Rev 11 07
Attachments
1. Location and Zoning Map
2. Site Plan
Attachment 1
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Agenda Item 19
MEMORANDUM
TO: City Manager
FROM: Tom Ekstrand, Senior Planner
SUBJECT: Maple Leaf Ridge Business Center — Conditional Use Permit Review
LOCATION: 2475, 2485 & 2495 Maplewood Drive
DATE: November 7, 2007
INTRODUCTION
The conditional use permit {CUP} for the Maple Leaf Ridge Business Center is due for its
annual review. This development consists of three office condominium buildings. These
buildings have all been built and the site work is complete. The condominium units are about 75
percent sold and occupied.
This CUP allowed a reduced setback from the residential lot property to the west. The code
requires that buildings in M1 (light manufacturing) districts be no closer than 350 feet to any
abutting residential property unless a CUP is granted. The westerly building is 250 feet from the
abutting residential property.
BACKGROUND
November 28, 2005: The city council approved the CUP.
November 27, 2006: The council reviewed the CUP and moved to review it again in one year.
DISCUSSION
The project has been completed and is nearly fully occupied. The only remaining issue is the
replacement of six dead evergreens. Mick Schultz, representing the developer, is aware of the
need to replace these trees and is working on arranging their replacement.
As autumn passes, it is becoming less likely that the trees will get replaced this year. If the tree
replacement doesn't take place this year, staff is holding escrow to see that it gets done in the
spring. Staff recommends that the city council review this CUP in one year to check on the
status of tree replacement and overall compliance with the CUP conditions.
RECOMMENDATION
Review the conditional use permit for the Maple Leaf Ridge Business Center in one year.
p:sec9lMaple Leaf Ridge Office Condos CUP Rev 11 07
Attachments
1. LocationlZoning Map
2. Site /Landscaping Plan
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MEMORANDUM
TO:
City Manager
FROM:
Ken Roberts, Planner
SUBJECT:
Conditional Use Permit Review
PROJECT:
St. Paul Regional Water Services (McCarron's Treatment Plant)
LOCATION:
1900 Rice Street
DATE:
November 13, 2007
INTRODUCTION
The conditional use permit (CUP) for the St. Paul Regional Water Services (SPRWS) facilities at
1900 Rice Street is due for review. The CUP allowed for the expansion of the facility that
includes three new buildings: (1) a two -story 36,000- square -foot office building with 240 parking
spaces, (2) a one -story 11,230- square -foot meter shop and warehouse, and (3) a one -story
17,350- square -foot vehicle maintenance and storage building with associated parking and
landscaping features. In addition, a plan to build a cold vehicle storage building was included
on the plans. (See the maps on pages three — five).
BACKGROUND
December 15, 1988: The city council approved a CUP for SPRWS to construct a clear -water
pond west of Sylvan Street and north of Larpenteur Avenue.
June 10, 1996: The city council approved a CUP and design plans for the expansion of the
solids dewatering facility.
August 11, 1997: The city council approved a CUP and design plans for the construction of two
building additions and a new building at the water treatment plant.
December 10, 2001: The city council approved a CUP and design plans for the expansion and
renovation of the water treatment plant.
June 23, 2003: The city council approved a CUP and design plans for the construction of three
new buildings on the water services campus. (See the council minutes starting on page six.)
On July 12, 2004, the city council reviewed the CUP and agreed to review it again in one year.
On July 25, 2005, the city council reviewed the CUP and agreed to review it again in one year.
On August 14, 2006, the city council reviewed this CUP and agreed to review it again in one
year.
On September 10, 2007, the city council considered this CUP review and tabled action on it to
allow city staff and the staff of SPRWS to review the status of landscaping on the site.
DISCUSSION
The St. Paul Regional Water Services three newest buildings and the associated parking lots
and driveways are complete. The contractor completed the installation of the required
landscaping, including the trout stream and buffer restoration (with native trees and grasses),
within the campus. However, the staff of the SPRWS determined that some of the landscaping
in and around the visitor and employee parking lot was blocking driver visibility and some of it
died. The SPRWS recently replaced the landscaping in those areas with landscape rock. Kau
Vang, the project engineer for SPRWS, outlines the status of the site work and their proposal to
replace missing landscaping in his letter on page 12. SPRWS expects to construct the
approved cold vehicle storage buildings in 2009 or 2010. Because the applicant has not yet
finished the project construction and all of the associated site work, the city should review this
conditional use permit again in one year.
RECOMMENDATION
Review the conditional use permit for the St. Paul Regional Water Services campus at 1900
Rice Street again in one year.
P :sec 181st Paul water utility cup review — 2007 (2)
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. Site Plan
4. June 23, 2003, City Council Minutes
5. November 6, 2007 letter from Kou Vang
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Attachment 4
MINUTES
MAPLEWOOD CITY COUNCIL
7:30 P.M., June 23, 2003
Council Chambers, Municipal Building
Meeting No. 03 -13
A. CALL TO ORDER:
A meeting of the City Council was held in the Council Chambers, at the Municipal
Building, and was called to order at 7:30 P.M. by Mayor Cardinal.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Robert Cardinal, Mayor Present
Kenneth V. Collins, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin C. Koppen, Councilmember Present
Julie A. Wasiluk, Councilmember Present
H. PUBLIC HEARINGS
3. 8 :55 p.m. St. Paul Regional Water Services — McCarron's Water Treatment Plant
a. City Manager Fursman presented the staff report.
b. Associate Planner Roberts presented specifics from the report.
C. Commissioner Fischer presented the Planning Commission Report.
d. Boardmember Olson presented the Design Review Board Report.
e. Jim Butler, architect for the project provided further specifics.
Councilmember Koppen moved to adopt the following resolution approving a stream
setback variance at the St. Paul Water Regional Water Service at the McCarron's Water
Treatment Plant:
RESOLUTION 03 -06 -117
STREAM SETBACK VARIANCE
WHEREAS, David Wagner, of the Saint Paul Regional Water Services, asked the city to
approve a stream setback variance from the zoning ordinance.
WHEREAS, this variance applies to the water utility property at 1900 Rice Street. The legal
description is:
6
City Council 05 -27 -03
SECTION 18, TOWNSHIP 29, RANGE 22 IN THE VILLAGE OF MAPLEWOOD
REVISED DESCRIPTION NUMBER 175 A SPECIFIC PART OF SEC 18, TN 29, R 22.
(PIN 18- 29 -22 -31 -0042)
WHEREAS, Section 36- 196(h) of the wetland protection ordinance requires a 60- foot -wide
stream buffer area next to streams.
WHEREAS, the applicant is proposing a 40 -foot -wide stream buffer.
WHEREAS, the history of this variance is as follows:
1. On June 2, 2003, the planning commission recommended that the city council approve this
variance.
2. The city council held a public hearing on June 23, 2003. City staff published a notice in
the Maplewood Review and sent notices to the surrounding property owners as required by
law. The council gave everyone at the hearing an opportunity to speak and present written
statements. The council also considered reports and recommendations from the city staff
and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described
variance for the following reasons:
Strict enforcement of the code would cause undue hardship because of circumstances
unique to the property. The 60- foot -wide stream buffer requirement would make
development of this site difficult.
2. The variance would be in keeping with the spirit and intent of the ordinance, since the
applicant would greatly improve a portion of the stream buffer over its present state and
the proposed development plans will treat storm water from the site with rainwater
gardens, bio- retention basins and other best management practices.
Approval is subject to the applicant doing the following:
Dedicating a 40- foot -wide stream protection buffer easement along the west property
line of the site adjacent to the future cold storage building and creating a buffer along the
entire length of the stream contained or bordering their property. The buffer shall be 50
feet wide in all possible areas. This easement shall be prepared by a land surveyor, shall
describe the boundary of the buffer and shall prohibit any building, mowing, cutting,
grading, filling or dumping within the buffer. The applicant shall record this easement
before the city issues a building permit.
2. Submitting a revised landscape plan for the restoration of all the stream - protection
buffer on the west side of the site, including all the day - lighted parts of Trout Brook This
plan shall show extensive use of native plantings and grasses and shall be subject to city
staff and watershed district approval.
7
City Council 05 -27 -03
3. Installing city approved signs at the edge of the stream - protection buffer that prohibit
any building, mowing, cutting, grading, filling or dumping within the buffer.
Seconded by Councilmember Wasiluk Ayes -All
Councilmember Koppen moved to adopt the following resolution approving a conditional
use permit revision for the addition of four building a new parking lot and associated site
plan changes for the St. Paul Regional Water Services McCarron's Water Treatment Plant
at 1900 Rice Street North:
CONDITIONAL USE PERMIT REVISION RESOLUTION 03 -06 -118
WHEREAS, the Saint Paul Water Utility has requested a revision to their conditional use permit
to add four new buildings, parking and landscaping to plant facilities at the St. Paul Water Utility
McCarron's Water Treatment Plant.
WHEREAS, this permit applies to the property at 1900 Rice Street North. The legal description
is:
SECTION 18, TOWNSHIP 29, RANGE 22 IN THE VILLAGE OF MAPLEWOOD
REVISED DESCRIPTION NUMBER 175 A SPECIFIC PART OF SEC 18, TN 29, R 22.
(PIN 18- 29 -22 -31 -0042)
WHEREAS, the history of this conditional use permit is as follows:
1. On June 2, 2003, the planning commission recommended that the city council
approve this permit.
2. On June 23 2003, the city council held a public hearing. The city staff published a
notice in the paper and sent notices to the surrounding property owners. The council gave
everyone at the hearing a chance to speak and present written statements. The council also
considered reports and recommendations of the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approves the above - described
conditional use permit based on the building and site plans. The city approves this permit
because:
The use would be located, designed, maintained, constructed and operated to be in
conformity with the city's comprehensive plan and code of ordinances.
2. The use would not change the existing or planned character of the surrounding
area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or cause a
8
City Council 05 -27 -03
nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor,
fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness,
electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would
not create traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1_ All construction shall follow the site plan approved by the city. The director of
community development may approve minor changes.
2. The proposed construction must be substantially started within one year of council
approval or the permit shall become null and void. The council may extend this
deadline for one year.
3. The city council shall review this permit in one year.
Seconded by Councilmember Wasiluk Ayes -All
Councilmember Koppen moved to adopt the design plans for the St. Paul Regional Water
Services McCarron's Water Treatment Plant at 1900 Rice Street North:
Approve the plans (date- stamped April 24, 2003) for the proposed office building, meter
shop and vehicle maintenance buildings (with the associated parking and landscaping) at
the St. Paul Regional Water Services McCarron's Water Treatment Plant at 1900 Rice
Street North. This approval does not include the future cold vehicle storage building
shown on the plans along the west side of the site. The city bases this approval on findings
required by the code. The property owner or contractor shall do the following:
1. Repeat this review in two years if the city has not issued a permit for this project.
2. Provide the following for city staff approval before the city issues a grading or building
permit:
9
City Council 05 -27 -03
a. Building material and color samples of the plaster, metal panels, roofs, trim, and
garage doors.
b. A revised landscape /screening plan that shows the following:
(1) The spruce trees proposed for the south and east sides of the parking lot and
the property revised from 6 feet in height to 8 feet in height.
(2) The planting of more coniferous trees along the south and east sides of the
proposed parking lot to help screen the parking lot from the houses to the
south and east.
(3) Landscaping details for the stream buffer area and for the proposed
rainwater gardens. If the basin area will only be seeded, the area must be
vegetated with native grasses and forbes. The mix design must be approved
by the city before the contractor does the seeding.
(4) An in- ground irrigation system (including sprinkler heads) for the areas that
would have sod. The city does not require irrigation for areas with native
grasses or for the rainwater gardens.
c. Detailed grading, drainage, paving, utility and erosion control plan for
approval by the Assistant City Engineer. These plans shall meet all the
requirements of the Assistant City Engineer.
d. A detailed photometric plan for all proposed outdoor lighting showing the
location, style, height and design of the proposed light fixtures. All
freestanding lights shall not be taller than 25 feet, and the illumination from any
outdoor light must not exceed 0.4 -foot candles at all property lines.
e. Plans for any trash - dumpster enclosures. The gates for such enclosures shall be 100
percent opaque, and the materials and colors of the enclosure shall be compatible
with those of the new buildings. These plans shall be subject to staff approval.
f. Proof of recording of a 40- foot -wide stream protection buffer easement along the
west property line. This easement shall be prepared by a land surveyor, shall
describe the boundary of the buffer and shall prohibit any building, mowing,
cutting, filling or dumping within the buffer. The applicant shall record this
easement before the city issues a building permit.
g. A letter of credit or cash escrow for all required exterior improvements. The
amount shall be 150 percent of the cost of the work.
3. Complete and install all required exterior improvements, including the approved
landscaping and any dumpster enclosures before occupying the buildings.
11
City Council 05 -27 -03
4. If any required work is not done, the city may allow temporary occupancy if:
The city determines that the work is not essential to the public health,
safety or welfare.
b. The above - required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or
contractor shall complete any unfinished exterior improvements by June
1 if occupancy of the building is in the fall or winter, or within six
weeks of occupancy of the building if occupancy is in the spring or
summer.
5. All work shall follow the approved plans. The director of community development
may approve minor changes.
Seconded by Councilmember Wasiluk Ayes -All
12
City Council 05 -27 -03
BOARD OF WATER COMMISSIONERS
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Attachment 5
President: Patrick Harris s Vice President: John Zanmiller
Commissioners: Matt Anfang ♦ Gregory Kleindl ♦ Debbie Montgomery ♦ Will Rossbach ♦ Dave Thune
November 6, 2007
NOV 132007
Mi. Ken Roberts
City of Maplewood
1830 County Road B East
Maplewood, Minnesota 55109
Re: Conditional Use Permit Re-view
Saint Paul Regional Water Services (SPRWS)
Dear Mr. Roberts:
In regards to the couple of small bare areas on the north two comers of the main south
parking lot at the McCarrons Campus at 1900 Rice Street, SPRWS has researched into
low growing native vegetations (grass and forb), and found that there is only a couple of
native fortis that will grow 6" or less. Due to this reason and to minimize traffic hazards,
SPRWS proposes to cover these two small bare areas with landscaping rocks, and to
plant native vegetations in an area near by and equal in size to the two bare areas
mentioned above. If this is fine with the City of Maplewood, SPRWS will plant the
native vegetations in 2008.
If you have any questions or concerns, please call me at 651
Sincerely,
Kau Vang
Project Engineer
KV/jml
SAINT PAUL REGIONAL WATER SERVICES
Stephen P. Schneider, General Manager
1900 Rice St. Saint Paul MN 55113-6810 + TTY; 651-266-6299
Saint Paul Regional Water Services provides ualt y water set to the following cities.
Arden Hills-Falcon Heights•Lauderdale•Little Canada. Maplewo0ivendota-Mendota Heights Paul-West St. Paul
2
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Agenda Item 111
TO: City Manager
FROM: Ken Roberts, Planner
SUBJECT: Conditional Use Permit Review
APPLICANT: St. Paul Business Center East
LOCATION: 1983, 1997, 2025 Sloan Place
DATE: November 14, 2007
INTRODUCTION
The conditional use permit (CUP) for St. Paul Business Center East is due for review.
The CUP allowed for an 85,000 - square -foot commercial office and warehouse planned
unit development.
BACKGROUND
June 11, 1984:
The city council approved the CUP for the planned unit development.
July 8, 1985:
The city council approved a one -year time extension of the CUP.
August 25, 1986:
The city council approved a five -year CUP renewal.
August 12, 1991:
The city council approved a five -year CUP renewal.
Sept 23, 1996:
The city council approved a five -year CUP renewal.
Nov 13, 2001:
The city council approved a one -year CUP renewal.
Dec 23, 2002:
The city council approved a one -year CUP renewal.
December 2003:
The city council approved a one -year CUP renewal.
February 28, 2005:
The city council reviewed this permit and agreed to review again in six
months.
November 13, 2006: The city council reviewed this permit and agreed to review it again in
one year.
DISCUSSION
On July 10, 1984, the Community Design Review Board (CDRB) approved the building
elevations and landscape plan for the St. Paul Business Center East with several
conditions (see attached minutes). During the CUP review in 2004, staff noted that the
owner needed to address the following three CDRB conditions:
1) There shall not be any roof - mounted air conditioning units. Since the original
construction of the development and without city staff's knowledge, the owners had
several roof- mounted air conditioning units installed. The property managers have agreed
to paint all roof - mounted equipment brown to match the building.
2) A 6 -foot tall and 80 percent opaque screen (combination of 50% fence and 50%
evergreens) along McMenemy Street and Skillman Avenue. City staff observed graffiti in
at least two locations on the fence during a recent inspection of the site. In response to a
city staff request, Mr. Bachmeier, the owner of the site, e- mailed me that he had a crew
repaint the whole fence to remove or cover the graffiti. He also noted other issues with
vandalism at the business center in the e-mail (See his e-mail on page nine).
3) All required plant materials that die shall be replaced by the owner All landscaping
was in place when staff recently inspected the site.
On February 17, 2005, city staff spoke to Donald Bachmeier of Bachmeier Corporation,
commercial property managers for the St. Paul Business Center East. He told staff that
he would have all the required repairs completed as soon as the weather permitted,
including painting the two air - conditioning units, repairing the fence, and replacing the
trees. The Bachmeier Corporation also agreed to send the community development
department written notification after completing the repairs.
On February 28, 2005, the council again reviewed the CUP for this site. At that meeting,
the council agreed to review the CUP again in six months to ensure compliance with city
conditions and that all repairs have been made. Staff made this recommendation based
on the assurances of Mr. Bachmeier, the property manager.
The owner of the business center also repaved the parking lots and repaired the concrete
curbing around the parking lots in 2006.
RECOMMENDATION
Review the conditional use permit for the St. Paul Business Center East again in one year
(November 2008) to ensure continued compliance with all city conditions of approval.
P :sec 181st paul business center e 2007
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. Site Plan
4. Community Design Review Board Minutes (July 10, 1984)
5. E -mail dated November 10, 2007 from Don Bachmeier
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1997 - 2029 Sloan Place
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I . CALL TO ORDER
Chairman Axdahl called the meeting to order at 7 p.m,
II. ROLL CALL
Donald Moe
Present
Tom Deans
Present
Dean Hedlund
Resigned
Bob Peterson
Present
Tod Rovie
Present
George Rossbach
Present
A. June 28, 1984
Board Member Deans moved approval of the minutes of June 28, 1984
Board Member Peterson seconded
IV. APPROVAL OF AGENDA
Ayes --all
Attachment 4
Secretary Ekstrand indicated that gulden' s would like to be added to the
agenda for building and site review for reconstruction of the restaurant.
Board Member Rossbach moved approval of the agenda as amended.
Board Member Deans seconded Ayes--all
V. UNFINISHED BUSINESS
Last
A. St. Paul Business Center Last
1.1
The board asked if the applicant would comply with the conditions outlined
by the council.
Mr. Bachmeier indicated they would meet them. He explained to the board
what type of businesses the tenants would have. They have a clause in their
lease which indicates there will be no noise, odor or conduct which will
distarb the neighbors.
The board asked where the heating and cooling units will be placed.
The board the Secretary Ekstrand reviewed the parking plan.
Mr. Bachmeier said they would comply with the parking code and the guides
established. They will be able to get sufficient parking spaces. Although
the plan for landscaping shows fleece flowers on the slope, he would prefer
to install sod. Also he indicated that upon request, he will add another
three feet to the screening fence adjacent to building #3
The board felt that anything higher than a six foot fence would be too high.
Chairman Moe asked if there was anyone else present who wished to comment
on the proposal.
Mike Roth, 2047 Sloan, one of the property owners who will be most affected
by what he can see of the project. He said he is 11 feet above street grade,
the 6 foot fence will not screen anything for him. They felt a landscaped
screen which is planted close, would look better.
Gene Monna, 357 Skillman Avenue, said he was not able to appear at the
council meeting and said he does not know what the amendments or changes
were made.
The board explained that the fence would be a diaginal board fence, 6 feet
in height.
Mr. Bachmeier indicated he thought of putting ivy on the fence. This would
add a dimension of green to the fence. If the people would prefer pines
or similar vegetation, he would agree to that.
rA
Mr. Bachmeier said he would be willing to work with the neighbors and city
staff with reference to the landscaping adjacent to the building.
2. A comprehensive sign plan must be submitted to the board for approval.
3. This review does not include approval of this site plan for parking
purposes since it is not in compliance.
There shall not be any roof-mounted air conditioning units.
B. The landscape pldn shall be revised for staff approval to include:
9 a .
7. A six foot tall and eighty percent opaque screen (combination of 50 ce and 50% evergreens) along McMenemy Street and Skillman Avenue
b. Four more Norway maple along Sloan Place
c. Four more weeping willow around the pond
d. Three ,iore Royal Red maple adjacent to NCR
e. Sloped bank south of property line (the north property line to the
parking area) shall be sodded not fleece flowers. (Also includes west
8. Sodded and landscaped areas shwan on plan dated 6-27-84 shall be irregated.
Board Member Peterson seconded Ayes--all.
i, A. HC O Gas Station
Lloyd Urban owner of Hoffman Corner Oil was present at the meeting and indicated
they propose to move their service station at County Road C and White Bear Avenue
to the northwest corner. White Bear Avenue will be widened, therefore the
reason for their move. The existing station will be removed.
I-J
1. The dock side of building #3 shall have the same exterior treatment as the
other three sides of the building.
Message Page 1 of 1
Ken Roberts
From:
Don Bachmeier [don @bachmeiereorp.com]
Sent:
Saturday, November 10, 2007 10:57 AM
To:
Ken Roberts
Subject:
FW: Graffiti
Attachments: PICT1264.JPG; SPBCE - Graffiti Removal 1.JPG
Donald L. Bachmeier
Bachmeier Corporation
425 -475 Etna Street
St. Paul, MN 55106
- - - -- Original Message---- -
From:
Sent: Saturday, November 10, 2007 10:51 AM
To: Ken Roberts (Business Fax)
Subject: Graffiti
Hi Ken!
Attachment 5
Attached is evidence of graffiti removal you mentioned in your recent voice mail.
It turns out the entire fence was 'tagged" and we had to repaint the whole thing. The labor cost without paint was
approximately $600. We have graffiti tagging on average of twice a week.
Juvenile vandalism directed at irrigation system and buildings exceed the graffiti costs.
We have tenants who have moved out as a result of burglaries.
If you could mention this to the city council at the PUD review we would be grateful. I would be happy to attend the
meeting if you thought it would be helpful.
Anything the city can do, particularly with increased police surveillance would be appreciated.
Donald L. Bachmeier
Bachmeier Corporation
425 -475 Etna Street
St. Paul, MN 55106
11/13/2007
9
Agenda Item 112
TO: Greg Copeland, City Manager
FROM: Larry Farr, Chief Building Engineer
SUBJECT: Payment of Service — Aqua Logic
DATE: November 15, 2007 for November 26, 2007 City Council Meeting
INTRODUCTION
The Maplewood Community Center Aquatic area has been open since 1994. The pool
equipment including pumps and filters are getting near the end of their useful life and
staff is scheduling them for replacement as required.
Staff has started to replace pool equipment as needed. The pool industry is changing to
pumps that are all plastic pumps that have a longer life and are not prone to rust issues.
Staff recently replaced the lap pool- circulating pump that failed with the new plastic
pump.
DISCUSSION
Staff has received only one bid for this project from Aqua Logic Inc. they are one of the
city's pool equipment suppliers. The initial bid for this project was $4795.16. During the
installation, it was determined that the Back -Check valve, which is steel, had failed in the
open position and needed replacing. Staff made the determination to replace the valve
with the upgraded plastic design valve. This increased the final expense of this project to
more than $5,000.00. As such, this expenditure needs council's approval. The final cost
with parts and labor came to $5,640.49. Staff made the determination to pay the invoice
and submit the invoice for approval at an upcoming council meeting.
RECOMMENDATION
Staff is requesting city council approval after the fact to pay the invoice for Aqua Logic
Inc. for $5,640.49. This was for the replacement of the lap pool pump at the MCC Pool
that included additional unforeseen expenses of $845.33.
Attachment:
1. Payment Authorization Form with Aqua Logic Quote and Invoice
My documents /community center/ aqua logic invoice pump 9 -07
Attachment 1
CITY OF MAPLEWOOD, MINNESOTA - PAYMENT AUTHORIZATION FORM
Name of Payee: Aqua Logic Inc.
Address of Payee (not needed if attached):
X Regular accounts payable processing Special check by:
Reason for special check:
Explanation of payment: This is for a new pump assembly for the Lap Pool at the MCC. During installation a
back check valve was found to be bad and needed to be replaced also. This included redoing the pipes and
new flanges all at additional cost. Parts $420.00, Labor 4 hours @ $110.001hr = $440.00 TOTAL :$820.00 extra
Code to:
Reason for not preparing a requisition:
Purchase does not exceed
$4,999 per invoice
Payment to temporary help company
Payment required by contract
Emergency need
Subscription or membership
Other - explain:
FUND
PROGRAM
ACTIVITY
OBJECT
AMOUNT
602
614
000
4430
5,640.49
602
614
0
4430
$5,640.49
Amount of Check $ 5,640.49
❑ Check here if you want a copy of th is form after Finance Department approval
Fnr arrnuntinn use nniv-
Vendor
PO #
Check #
Date
Inv. Or Check
Fund
Program
Activity
Object
Amount
602
614
0
4430
$5,640.49
Entered by:
&TINANCETormslPayment Authorization.xts
Revised 1112003
I declare under the penalties of law that this claim is just
and correct and that no part of it has been paid.
Approved b Authorized Purchaser:
ignatun: at
Appr ed by Finance Department:
/lize
Signature Date
'ZP
a *(077
u %1 INDUSTRIAL BLVD.
# WACONIA, MN 55387
VIL7LOgIC PH. (952) 856-7550
inc.
fi 13AITo
City of Maplewood
Attn:'Accts Payable
2 100 White Bear Ave.
Maplewood, MN
55109,
Invoice
Date Invoice
9/11/2007 31170
Maplewood Community Center
Attn: Jim Behan
2100 White Bear Ave.
Maplewood, MN
55109
P.O. No. Terms
Quantity
Description
Rate
Due Date
Rep
Account # Ship Via Project
Net 30
10/11/2007
Chem
Aqua Truck
Item.
Quantity
Description
Rate
- Amount
PEN-340034
I
EQKIOOO, 208-230/460v, 3ph, 10hp
4,112.50
4,112.50T
MISC PART
1
(3) Flanges 6", (1) 6" check valve, (1) 6" Check
395.00
395-00T
valve bolts
LABOR - SE.-
I
Installation Leadman
455.00
455.00
LABOR-SE...
1
Installation helper
385.00
385.00
Minnesota Sales Tax
6.50%
292.99
Total
$5,640.49
080432/01.97
From -AQUA LOGIC INC
T i gic
952 896 8054
501 Iudustr hd Blvd.
Waconifa, MN 55M
Phone: 952 -856 -7550
F= 952- 855 -7551
Ema#1: dlnndgaren@aquAH wm
To. run Behan
07/12/2007 05:00
From: Dan Lundgren
#899 P. 001/001
Fay 651 249 -2249 Date: JJ.X
Phone: Pages: I
RE: PoolPwnP
jP
M.
Supply only (1) 10 HP EQ series Pentair pump ............ .......................$4112.50
Installation is available @ $65.00 per hour and material x-15%
ct
Agenda Item 1 13
Memorandum
To: City Council
From: Robert Mittet — Finance and Administration Manager
Date: November 21, 2007
Re: RESOLUTION FOR ADOPTING 2008 AMBULANCE RATES
There was an error found on the resolution for adopting 2008 ambulance rates from the
November 19, 2007 City Council Meeting.
The last paragraph stating "BE IT FURTHER RESOLVED, that if more than one person
is transported, the ambulance charges will be pro -rated between the people
transported." is an error.
The correct language is, "BE IT FURTHER RESOLVED, that if more than one person is
transported, each patient will be billed separately and at the full rate based on the ALS
or BLS rate schedule. The mileage charge will be split equally between the two
patients."
Adopt the following language; "BE IT FURTHER RESOLVED, that if more than one
person is transported, each patient will be billed separately and at the full rate based on
the ALS or BLS rate schedule. The mileage charge will be split equally between the two
patients." amending the Resolution for Adopting 2008 Ambulance Rates and repealing
the language adopted on November 19, 2007.
C:\WORD \Miscellaneous \11.21.07 Ambulance Rates
Agenda Item J1
TO: Greg Copeland, City Manager
FROM: Larry Farr, Chief Building Engineer
SUBJECT: Award of Bid — Lighting Retrofit of Public Works and
Parks Recreation Buildings
DATE: November 16, 2407 for November 26, 2007 City Council Meeting
INTRODUCTION
The Public Works and Parks and Recreation buildings are the two remaining buildings
on the city campus that the city should retrofit their lighting to T -8 style fixtures or other
less costly units. Changing the fixtures to new fixtures will make them more energy
efficient.
BACKGROUND
With the need to reduce expenses for the city, staff reviewed many options for getting
more efficiency. Lighting is one area that has an impact on all of the buildings. The
Maplewood Community Center and City Hall - Police Department buildings currently
have energy efficient T -8 lighting fixtures. The Public Works and Parks Recreation
Buildings are currently using older lighting technology that is more expensive to operate
and maintain.
DISCUSSION
The Maplewood Community Center and City Hall - Police Department currently have T -8
fluorescent lighting along with other lighting fixtures that cost less to operate. The Public
Works and Parks Recreation buildings are using T -12 fluorescent lighting along with
other lighting fixtures that cost more to operate. The yearly cost savings to retrofit the
lights and some fixtures in the Public Works and Parks Recreation buildings should have
a payback of 3.5 to 5.73 years. The total energy savings per year will be about $6,711.
City staff will apply any available rebates to the final invoice.
We have received proposals from the following Electrical Contractors for the proposed
work.
1. Muska Electric $33,319
2. Starlight Electric Co. LLP. $37,949
RECOMMENDATIONS
1. Staff is recommending that the city award the contract to bidder #1, Muska
Electric, for installation and retrofitting of fixtures for this project, as Muska
Electric is the low bidder with a bid proposal of $33,319.
Attachment:
1. Quote from Muska Electric
2. Quote from Starlight Electric Co. LLP.
My documents /public works/ lighting retrofit Pw -PARK 11 -2007A
Oct -16 -2007 02:41 PM Muska Electric 6516360916
Attachment 1
MUSKA ELECTRIC COMPANY
1985 OAKOREST AVENUE
ROSEVILLE, MINNESOTA 55113
(651) 636 -5820 - FAX NO. (651) 636 -0916
FAX COVER SHEET
TO:
COMPANY: City of Maplewood
DATE: October 16, 2007
FROM:
COMPANY: Muska Electric Company
ATTN: Larry Farr ATTN: Jan Sathre
FAX NO: 651- 249 -2319 FAX NO: (651) 636 -0996
PHONE NO: 651 -755 -3098 PHONE NO: (651)639 -5126
RE: Lighting Retrofit
NUMBER OF PAGES INCLUDING COVER SHEET: 121
MESSAGE:
Larry,
The following is our estimate to retrofit the lighting in the Public Works building.
* All fixtures going from T12 style to Super T8 style.
Includes: 2 —2'x 4' 4 -lamp fixtures
55 — 2' x 4' 3 -lamp fixtures
31 -- 2'x 4'2-lamp fixtures
93 — 8' strips with 4- 4' lamps
29 -- 4' strips with 2 -lamp
5 — 4' strips with 1 -lamp
- Replacing (5) Incandescent exit lights with LED exits.
- Replacing (6) Incandescent exit/emergency lights with LED combo units.
- Eliminating (17) 175 watt Mercury Vapor can lights and installing 2'x 2'
lay -in fixtures.
- Retrofit (2) 175 watt Mercury Vapor car lights to a screw -in compact
fluorescent.
1/2
BASE SID: $ 13,295.00
Oct-16 -2007 02:41 PM Muska Electric 6516360916
Page -2
October 16, 2007
RE: Lighting Retrofit
ALTERNATE #1: Replace the existing (45) HID fixtures in the garage with
(45) 8 foot 4 -lamp Super T8 fixtures.
ADD TO BASE BID: $ 8,330.00
ALTERNATE #2: To install (25) 2' x 4' Parabolic lights with a 5K lamp
for the Plan Review Area (in place of the retrofit).
ADD TO BASE BID: $ 2,900.00
ALTERNATE #3: To add (8) 8 foot 4-lamp Super T8 strip factures in the repair
Garage and relocate (24) 8' lights from the ceiling to the walls. (Retrofit in
Base bid)
ADD TO BASE BID: $ 6,760.00
Sincerely,
MUSKA EI,E TRI MPANY
Jon Sathre
Project Manager
3� 2 c,s . Ce p
8' 0 , 60
--2 J ° j C90. C
� 7th ov
3 1 9,00
2/2
Attachment 2
Lighting Proposal
For
Larry Farr
City of Maplewood
Prepared by:` { - I d a Q
Mike Holder c) 1 - 7'3. 00
Starlites Electric Co., LLP 9 - 7 9c, , o a
5111 Colonial Drive — 3 C7 0
Golden Valley, MN 55416 1
Ov
612 -227 -3906 Fax 612- 825 -90 + 12 (�"
riieri it�iu r (G y��i�ttt3.ct��n -Q- �-3 7 9 9 9 ` a p
3/23/2006
City of Maplewood
Public Works /repair shop
We will supply materials and installation for conversion of your existing lighting systems.
All equipment meets necessary requirements to qualify for the lighting rebates. Disposal
costs may he added to the finance cost if requested.
Total proposal amount
$8,405.65
Estimated rebate
$1,974.001
Proposal amount less rebate
$6,431.65
Current Annual lighting cost
F $3,442.$61
New Annual lighting cost
$1,607.20
Annual lighting cost avoidance
$1,$35.66
Current wattage
F 15,$54
New wattage
I� 7.
Wattage saved
7,974
Current KWH 47
Proposed KWH 1 235,
KWH saved
Return on investment 28.54
Simple payback in years 3.54
(interest not included)
Utility representative
Telephone number
STARLITES ELECTRIC CO., LLP
5111 Colonial Drive
Golden Valley, MN 55416
612-227-3906
Fax 612-825-9012
mehhoider(cct yahoc.com
City of Maplewood
Public Works Building
1902 County Road B
Maplewood, MN 55109
1) Requests for additional or substitutes of specified equipment shall be in writing and
be subject to any applicable price increases.
2) Work will be performed by union labor with access to areas between the hours of
7:00 AM and 3:00 PM Monday through Friday. Permits are included in the proposal.
3) Ballast and lamp recycling is included unless other arrangements are made.
TOTAL PROPOSAL:
ESTIMATED REBATE:
NET INVESTMENT:
$8,405.65
$1,974.00
$6,431.65
Special Terms and Conditions
Proposal price good for 90 days.
X
Customer Approval Date
PublicWorks /Offices
We will supply materials and installation for conversion of your existing lighting systems.
All equipment meets necessary requirements to qualify for the lighting rebates. Disposal
costs may be added to the finance cost if requested.
Total proposal amount $8,255.34
Estimated rebate $1,557.00
Proposal amount less rebate $6,698.34
Current Annual lighting cost $3,350.36
New Annual lighting cost $1,565.47
Annual lighting cost avoidance $1,784.$9
Current wattage 14,517
New wattage 1 7,828
Wattage saved 6,689
Current KWH ,
Proposed KWH T11
KWH saved 77
Return on investment 26.65%
Simple payback in years 1 3.75
(interest not included)
Utility representative
Telephone number
STARLITES ELECTRIC CO., LLP
5111 Colonial Drive
Golden Valley, MN 55416
612- 227 -3906
Fax 612- 825 -9012
rmehholder(7a,yahoo.com
City of Maplewood
Public Works Building
1902 County Road B
Maplewood, MN 55109
1) Requests for additional or substitutes of specified equipment shall i be in writing and
be subject to any applicable price increases.
2) Work will be performed by union labor with access to areas between the hours of
7.00 AM and 3:00 PM Monday through Friday. Permits are included in the proposal.
3) Ballast and lamp recycling is included unless other arrangements are made.
TOTAL PROPOSAL:
$8,255.34
ESTIMATED REBATE:
$1,557.00
NET INVESTMENT:
$6,698.34
Special Terms and Conditions
Proposal price good, for 90 days.
x
Customer Approval Date
'-IX 3zd?
City of Maplewood
Public Works /Garage
We will supply materials and installation for conversion of your existing lighting systems.
All equipment meets necessary requirements to qualify for the lighting rebates. Disposal
costs may be added to the finance cost if requested.
Total proposal amount
$9,173.22
Estimated rebate
$2,115.00
Proposal amount less rebate
$7,058.22
Current Annual lighting cost
$2,745.27
New Annual lighting cost
$995.74
Annual lighting cost avoidance
$1,749.53
Current wattage
13,865
New wattage
5 029
Wattage saved
8,836
Current KWH
,
Proposed K VH
,
KWH saved
,
Return on investment
24.79%
Simple payback in years
4.03
(interest not included)
Utility representative
Telephone number
City of Maplewood
Public Works /Garage
We will supply materials and installation for conversion of your existing lighting systems.
All equipment meets necessary requirements to qualify for the lighting rebates. Disposal
costs may be added to the finance cost if requested.
Total proposal amount $9,798.91
Estimated rebate $2,115.00
Proposal amount less rebate $7,683.91
Current Annual lighting cost $2,745.27
New Annual lighting cost $1,405.21
Annual lighting cost avoidance $1,340.46
Current wattage 13,865
New wattage 1 7,097
Wattage saved 6,76$
Current KWH ,
Proposed KWH I 19, ) Tf
KWH saved igX
Return on investment 17.44 ° l0
Simple payback in years 5.73
(interest not included)
Utility representative
Telephone number
STARLITES ELECTRIC CO., LLP
5111 Colonial Drive
Golden Valley, MN 55416
612- 227 -3906
Fax 612- 825 -9012
iTltthho( der rvahoc.co i�
City of Maplewood
Public Works Building
1902 County Road B
Maplewood, MN 55109
1) Requests for additional or substitutes of specified equipment shall be in writing and
be subject to any applicable price increases.
2) Work will be performed by union labor with access to areas between the fours of
7:00 AM and 3:00 PM Monday through Friday. Permits are included in the proposal.
3) Ballast and lamp recycling is included unless other arrangements are made.
TOTAL PROPOSAL:
$9,798.91
ESTIMATED REBATE:
$2,115.00
NET INVESTMENT:
$7,683.91
Special Terms and Conditions
Proposal price good for 90 days.
x
Customer Approval Date
Agenda Item J2
TO: Greg Copeland, City Manager
FROM: Larry Farr, Chief Building Engineer
SUBJECT: Award of Bid — Build -out and Remodeling of the
Former Dispatch Center in Police Department
DATE: November 15, 2007 for November 26, 2007 City Council Meeting
INTRODUCTION
With the reassigning of the Police Dispatchers from Maplewood to the new Ramsey
County Dispatch Center, there is an opportunity to redesign the former dispatch center
and other rooms in the Police Department.
The Public Safety dispatchers moved to Ramsey County in July. This change has
allowed staff to look at ideas on how to reorganize the spaces in the Police Department.
City staff decided to move the Police report room to the former dispatch room, the squad
meeting room to the report room and convert the squad room to an equipment locker
room for the Police Officer's gear.
DISCUSSION
Staff has received only one bid for this project. The bid was from A &K Equipment for
$19,820.98 for lockers and their installation. These lockers will allow the Police Officers
to stow their bags and electronic gear in one secure location. This will relieve the
overcrowding in the main locker room area. The lockers are open mesh design, allowing
the lockers to breathe and be able to see what is in each locker. There will be electrical
outlets in each locker to charge equipment. Muska Electric's bid for the required
electrical work for the lockers is $16,175. (See attached bid sheets)
RECOMMENDATION
Staff is requesting City Council approval of the bid awards to spend $35,995.98
approved in the 2007 budget for the lockers and installation, electrical work,
improvements. This is for reorganizing and remodeling several areas in the Police
Department.
1. Approve bid to A &K Equipment for $19,820.98.
2. Approve bid to Muska Electric for $16,175.
Attachment:
1. Quote from A &K Material Handling Systems for lockers
2. Quote from Muska Electric for Electrical
My documents /city hall/build-out of police dispatch 2007A
Attachment 1
SPECIFICATIONS
All -steel Stor -More Bulk Storage
Lockers provide sturdy, secure
storage for tenants and businesses.
MIG- welded and prepunched for ease of instaliation.
Units bolt to the floor and all hardware is included.
Panels 13 -gauge steel mesh with V/,
Inner Door Frames 12 -gauge steel 1'/- ] 'angle.
Outer Door Frames 14 -gauge steel 1'J-° x 1 "channel,
Side panel frames 14 -gauge 1' /, "x 1'A,"angle steel
with horizontal reinforcement.
Doors Are prehung with transom. Height of door
section is 90" Single Tier door section has three 2 "x 2"
steel pin butt hinges. Each Double Tier and Triple Tier
door has two 2 "x 2" steel pin butt hinges.
Single Tier Units Have Drop- N -Lock " two point
contact with concealed drop -rod.
Double and Triple Tier Units Include 22 -gauge
galvanized sheet metal shelves, one padlock hasp and
two door stops per door. Double Tier features one
shelf, Triple Tier features two shelves.
Finish One dipped shop coat grey enamel (colors
available), except galvanized components.
Options Top panel V/_,'13-gauge expanded metal
with clips and 1'i." x l Yn' 14 -gauge slotted angle.
Back panel sheet metal or 13 -gauge expanded metal.
Bottom panel galvanized 22 -gauge sheet metal.
Powder coating finish.
Warranty 5 -year.
��! /.f
FOLEPInG
GuaRD&
00RF'1) 9A ?1 0N
5855 West 73rd Street
Bedford Park, Illinois 60638
Toil -free: 1-800-b22-2214
Fax: 312-629-3278
e -mail: sales foldingguard cam
wrwrw.foldingguard.com
QUOTATION # 1012254
�z"'�nneffi Systems A &K Equipment Company, Inc.
8570 Monticello Lane North
Made Grove, MN 55369 USA
www.akequipment.com e Toll-Free 800-722-5908 * Main 763 -493 -5015 • FAX 763 - 493 -5014 * salesoakequipment.com
Quote Date: 6/$/2(}07 Account #: 50104875 Alain Phone; (65I) 249 -2400
Direct Line:
Fax:
Shipping Point: lChicago, IL
Shipping Terms; jPrepaid & Add i
Delivery: 13 Weeks
Terms: INTT 20
Proposal For: New Locker Room
QTY PART NO, DESCRIPTION PRICE/UNIT AMOUNT
5
ST -ZZZ
18 "W x 28 "D x 84" H Expanded Metal Bulk Storage Locker
$325.50
$1,627.50
Double Tier, Starter w/ 18 "W x 28" Deep Shelf and Power Strip
21
AD -ZZZ
18 "W x 28 "D x 84" H Expanded Metal Bulk Storage Locker
5269,25
55,654.25
Double Tier, Add -on w/ 18 "W x 28" Deep Shelf and Power Strip
78
LKRSHLFZZZ
18 "W x 28" Shelf bottoms and top shelves 18" from top
$57.00
$4,446.00
26
LKRTOPZZZ
18 "W x 28 "D Expanded Locker Top
$41.25
$1,072.50
52
LKRSPCL
4- Outlet Power Strip
$77.25
$4,017.00
1
Iffistallation of the above lockers - Electrical wiring by others
$1,794.0
$I,794A0
Thank you!
Pete
You may sign & fax back as confirmation of your order. Your purchase order
number:
A signed quote will be accepted as an order providing account is open and credit is approved. Special terms may apply.
Credit Card Credit Card Number. Exp_t
Information. Cardholder Name:
Accepted
By: ,Date:
Product Subtotal: t $18,611.25
Tax: $1,209.73
TOTAL: $19,824.98
All Prices Quoted Are Valid For Seven (7) Days.
Licenses, Permits & Building Code Compliance
Are The Responsibility Of The Customer.
Salesperson : Brandon, Pete
Quoted By: Brandon, Pete
-6 2- YLa7/0r
Nov -24 -2447 47:59 PM Muska Electric 6516360916
MUSKA ELECTRIC COMPANY
1985 OAKCREST AVENUE
ROSEVILLE, MINNESOTA 55113
(651) 636 -5820 - FAX NO. (651) 636 -0916
FAX OVER SHEET
DATE: November 21, 2007
2/2
Attachment 2
TO: FROM:
COMPANY: City of Maplewood COMPANY: Muska Electric Company
ATTN: Larry Farr ATTN: Jon Sathre
FAX NO: 651- 249 -2319 FAX NO: (651) 636 -0916
PHONE NO: 651- 755 -3098 PHONE NO: (651) 639 -5126
RE: Police Lockers
NUMBER OF PAGES INCLUDING COVER SHEET: 11 1
A
MESSAGE:
Larry,
The following is our estimate to install (2) duplex receptacles in each of the 52
lockers (plug -mold comes in 3 foot sections and will not fit into the lockers).
Includes:
- Permit
- Up to (15) lockers per circuit.
Estimated Cost. $ 16,175.00
If you have any questions please feel free to call us.
Sincerely,
MUSKA,El2 -, ERbT COMPANY
i;
.!t on Sathre
Project Manager
Agenda Item J3
TO: Greg Copeland, City Manager
FROM: Larry Farr, Chief Building Engineer
Karen Guilfoile, Citizens Services Manager
SUBJECT: Award of Bids for Exercise Area Expansion Project
DATE: November 15, 2007 for November 26, 2007 City Council Meeting
INTRODUCTION
With the continued growth of the Maplewood Community Center (MCC), the staff has determined a
need to add more workout area for weight training equipment and a Children's Gym area for
members to use.
BACKGROUND
The MCC third floor exercise area consists of Cardio, Weight Training and miscellaneous
equipment along with a walking track. The use of this area has continued to increase since the city
opened the facility in 1994. There was an expansion completed in 2000 that allowed for more
equipment and additional workout area. There has never been an area designated for a Children's
Gym area in the MCC where equipment could be left set up and utilized more.
At the October 8, 2007 City Council Meeting, council approved the re- designation of $52,400 of
prior approved funds to start planning and construction of the walls and doors in the south
Basketball Court area. This space will add more workout area for weight training equipment and a
Children's Gym area for members to use.
DISCUSSION
With the Council's approval to move forward with the Weight Training and Children's Gym area
project, there is the need for funds to cover items 1 -3 as listed below. There are funds approved by
Council for other projects at the MCC that the city may delay and then re- designate those funds to
this project or use remaining funds from projects that have been completed at a lower cost.
As part of the project, the city will need to allocate money for carpeting, wall mirrors, and electrical
and unforeseen miscellaneous items. Staff has received the following quotes:
1. There is only one bid for carpeting. City staff got this bid from St. Paul Linoleum and
Carpeting Company, (they provided all of the current carpeting at the MCC). St. Paul
Linoleum and Carpeting Company were able to locate enough discontinued carpet to do
the new areas at a greatly reduced price of $20,714. The carpet for the upper level exercise
area was previously approved and budgeted for at $9,000; the quote is for $8,975. The total
project cost for carpeting is $29,689.
2. There is only one bid for the wall mirrors. City staff got this bid from Brin Northwestern
Glass (they are the approved bidder for the exterior door replacement). Their bid for this
project is $4,739.25.
3. City Staff received only one bid for electrical work for this project from Muska Electric. Their
bid for exit devices and electrical devices is $9,200.
RECOMMENDATIONS
A. Staff is requesting city council approval to re- designate and spend MCC project funds for
$32,753.25 to cover items 1 -3 listed above for the weight training and Children's Gym
project at the MCC.
B. Staff is requesting the approval to use any remaining funds from this project for other MCC
projects per the project list available for City Council review.
Attachments:
1. St. Paul Linoleum and Carpet Company
2. Brin Northwestern Glass Company
3. Muska Electric
My documents /community center/ mcc exercise area expansion
PAUL LINOLEUM AND CARPET COMPANY
�f��s -r•• , `C� o
Tar- Larry Farr Fes.
coe City of Maplewood
Gretchen Hesli
Attachment 1
2956 Center Court
Eagan, MN 55121 -1257
Tel (651) 686 -7770
Fax(651)686 -6660
Phone (651) 686 -7770 ext. 11
Pages: One
Enm'k gretchen@stpaullinocpt.com
Re: Carpeting Projects Date: November 5, 2007
Larry:
We propose to fumish and install the following:
New Weight Training Room
Lees MBH "Deep Orchid" 2'x 2' carpet the $ 8,419.00
(includes vinyl base on interior walls and transitions to hardwood flooring)
Children's Gym
Lees Buildingworks "Midsummer's Night" 2'x 2' carpet file $ 3,556.00
(includes vinyl base on interior walls and transitions to hardwood flooring)
Add vinyl base on outside walls $ 494.00
TOTAL $12,469.00
Add $4, 000.00 for 318" rubber flooring installed in an area 32' 10' at rear of Weight Training Room.
Upper Level Cardio Area
Lees Notion "Cranberry" 2'x 2' carpet tile $ 8,975.00
(includes demo and disposal of existing carpeting, new vinyl base and nosings on risers)
Add $2,9 80. 00 for 3/8" rubber flooring installed in `walk -ways' through Personal Training Area as we
discussed
Included:
Minor floor prep.
Day shift labor_
Excluded:
Moving of furnishings and equipment.
Please sign and fax this proposal back to my attention as authorization to proceed. Thank you
for this opportunity to be of service. if you have any questions or need further
in do , se
contact me.
/y,07 ' Sincerely, Accepted date: ��
Gretchen Hesli By:
Project Manager
Contractors and Designers of Interior Floor Finish Systems
Equal Opportunity Employer
11/12/2007 MON 16:33 FAX 6125299394 BRIN NORTMSTERN GLASS 1?1001
a 1 �
r WESTE
Brut Northwestern Glass Company
2300 North Second Street
Minneapolis, MN, 55411
Tel.: 612- 529 -9571
Fax.: 612 -529 -9570
Sold to:
1740
City of Maplewood
1830 East Cty Rd. B
Maplewood, MN 55109
Tel: 651 - 779 -3548
One Quantity
No. Ordered
Description Unit of Unit
Measure Cost:
Net
1
12
114" Clear Mirror Stock Sheet
Sgff
$0.00
$0.00
PG Side(s) *11213!4` Straight line. 240.
48" x 72"
2
5
114" Clear Mirror
Sqft
$0.00
$0.00
PC Side(s) `1121314' Straight line, 216.
48" x 60"
3
20
SC - 500 Top J - Moulding Silver SIL
Ea
$0.00
$0.00
0" X 144°
4
10
Extra Build Mastic 10.14Z(Tubes)
Ea
$0.00
$0.00
5
1
Truck Charge
Ea
$0,00
$0.00
6
1
Glazing Labor
Ea
$0.00
$0.00
7
1
Quote
Ea
$4450.0
$4450.00
Supply
and install clew mirror wl chrome J moulding all
sides 8 openings 96 x 72 split
48, 1 opening
240 x 60, split in 5 - 48"
panels.
Accepted For Contract
Date :
Quote Valid for 60 days
Attachment 2
Quoin
Qu #: 503944
Date: 12 -Nov -2007
Sales Contact: Ray Kell
Terms: Net 30
Business type: Service
Ship To:
Maplewood Community Center
2100 White Bear Ave
Maplewood, MN
Tel: 651 -249 -2342
Gusternar
B 'nNorthWe em Glass Co.
ator
Sub Total S "sn.no
T44 _)L - 2 5 " 9, 7 �9
* Quote based on information provided. Any variation, prfee will be adjusted accordingly. Total Quote S q7
Nov -20 -2007 07:58 PM Muska Electric 6516360916
Attachment 3
MUSKA ELECTRIC COMPANY
9985 OAKCREST AVENUE
ROSEVILLE, MINNESOTA 55913
(651) 636 -5829 - FAX NO. (661) 636 -0946
FAX COVER SHEET DATE:
November 21, 2007
TO: FROM:
COMPANY: City of Maplewood COMPANY:
Muska Electric Company
ATTN: Larry Farr ATTN:
Jon Sathre
FAX NO: 651- 249 -2319 FAX NO:
(651) 636 -0916
PHONE NO: 651 -755 -3098 PHONE NO:
(651) 639 -5126
RE: Gym Remodel
NUMBER OF PAGES INCLUDING COVER SHEET:
j 11
MESSAGE:
Larry,
The following is our estimate for the new Children's Gym and the Weight
Training area.
Includes:
- (8) new exittemergency lights
- (12) receptacles
- Permit
Not Included:
- Lighting
Estimated Cast: 9,200.00
If you have an quesIi ns please feel free to call us.
inrpraitF ;! f
112
ion Sat re
Project Manager
Agenda Item K1
AGENDA REPORT
TO: Greg Copeland, City Manager
FROM: Charles Ahl, Public Works Director /City Engineer
SUBJECT: Trunk Highway 5 — 120 MnDOT Property Usage Study, City Project 03 -20,
Report on Marshlands Proposal
DATE: November 19, 2007
INTRODUCTION
On August 14, 2006, a report on the task force groups working on the various proposals for the use of the
MnDOT property at TH 5 and TH 120 (Century Ave) was presented to the City Council as an informational
item. On August 28, 2006, the City Council directed the sending of a letter to School District 622 indicating
that the City of Maplewood, similar to the City of Oakdale, does not support the relocation of their bus
garage into Maplewood. On October 23, 2006, the Task Force groups reported on the conclusions of their
work and the City Council directed that all work be consolidated into one proposal and to proceed with
analysis of the single Marshlands Proposal. This is a report on the past year's progress.
Background
The excess right of way on the western side of TH 120, at the intersection with TH 5, has been under
discussion for seven years regarding the possibility of relocating the ISD #622 bus maintenance facility
from downtown North St. Paul to this site. An environmental group, including representatives from Hill —
Murray Schools expressed interest/concern with site proposals. In July 2005 each of these groups made a
presentation to the City Council on their proposal. On January 23, 2006, the City Council heard a
presentation from ISD #622 on the bus garage proposal. On March, 13, 2006 a public hearing was held to
receive local input on the Marshland Environmental Concept Plans. The Council directed that a Task
Force of representatives from all the interest groups convene to identify issues and alternatives. The Task
Force was charged with reporting to the Council with information by October 2006. The proposals from
that Task Force proposed a combined usage of the site for an environmental redevelopment combined with
some active park uses.
Marshlands Coalition Task Force:
Joe Peschges, Hill- Murray, led the meetings of the group during the past year investigating the Marshlands
proposals. The group has worked to define the need for fields. A rough cost estimate to develop the area
is around $3.0 - $4.5 million. No final funding scenario has been developed. Once funding needs and field
issues are resolved a governance model will be prepared along with maintenance ideas. It was noted that
there is good support for the Environmental Education Park. Attached are maps of 3 possible scenarios
for the use of the property.
DISCUSSION
This proposal continues to move forward and gain support from various groups who are interested in the
athletic fields and environmental features provided by the site plan. The estimated cost of $3.0 - $4.5
million is obviously the stumbling point for the proposal. Maplewood's position is that we have limited
financial ability to provide additional park facilities; however we have an interest in the wetland creation and
enhancement to help meet Non - degradation Goals. Mr. Peschges has been successful in securing interest
from 3M in development of the environmental features of the plan. Area youth sport groups and the Hill-
Agenda Item K1
Murray Athletic groups are possibly able to finance the athletic portion of the plan in pieces over the next 3-
10 years. This Task Force needs an additional 12 to 18 months to develop financial support and
commitments for this proposal.
Wetland Creation
The wetlands issues for this site are significant and complex. The Army Corps of Engineers will have
jurisdiction along with provisions of the Wetland Conservation Act. The site is very appropriate for wetland
mitigation. Final determinations on the wetland values and boundaries are dependent upon final site plans
submitted for the property. Further analysis is best done in combination with other proposals and
potentially could be supportive of the Marshlands Proposal.
Next Steps to Proceed
At this point, the site's operation by MnDOT continues to be a concern for area residents and
environmental concerns. If the City through the Task Force takes no action, the site will likely continue to
be used by MnDOT for maintenance operations for many years. They have indicated as much. The
Marshlands proposal provides for the potential of numerous parties to raise funds for a variety of uses on
the site with environmental components at the forefront. This appears to be the most realistic and best
solution for this property. An initial authorization of $30,000 from the Environmental Utility Fund's 2007
operating budget has allowed the Director of Public Works to continue work on the process and have some
expertise available to participate in developing solutions. About $12,000 of the $30,000 has been used for
SEH to prepare some of the project options. Further development of these plans is recommended.
RECOMMENDATION
It is recommended that the City Council indicate support for the work by the Task Force on the Marshlands
Proposal for the MnDOT property at TH 5 and TH 120. It is also recommended that the City's Director of
Public Works and Environmental Manager be directed to continue to explore this option, including review
with the Environment and Nature Resources and Parks Commissions. A further update on progress shall
be made prior to the end of 2008.
Attachments:
1. 3 Options for Marshlands by SEH
2. Preliminary Cost Estimate
® Proposed Trails Wetland Mitigation/Enhancement
0 100 200
J� MnDOT Short -Term Use Restored Wetland Buffer Feet
1
Mn/DOT Parcel = Wetland Boundaries
Preserved/Enhance Oak Hillside Water Quality BMPs
BMP =Best Management Practice
Rainwater Gardens
FILE NO.
MARSHLANDS SITE Alternative M1 R AMAPLE0602.01 Figure
MAPLEWOOD, MINNESOTA Mixed Use Fields DATE: a
SEHwith MnDOT Use 1011112007
Wetland
Mitigation/
Enhancement
Environmental Education Features:
-Rain Water Gardens
-Restored Wetland Buffer
-Enhanced Oak Woodland
-Trail Connection to Adjacent
Parks and Open Space
-Wetland Enhancements
-Porous Pavement Lot
Trail Connection
To South
Proposed Trails Wetland Mitigation/Enhancement 0 100 200
Mn/DOT Parcel Restored Wetland Buffer ---I Feet
Preserved/Enhance Oak Hillside Wetland Boundaries
Rainwater Gardens
FILE NO..
MARSHLANDS SITE Alternative M1 R AMAPLE0602.01 Figure
MAPLEWOOD, MINNESOTA Mixed Use Fields DATE: C
SEHLong Term Use 1011112007
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Agenda Item K2
AGENDA REPORT
TO: Greg Copeland, City Manager
FROM: Charles Ahl, Public Works Director /City Engineer
SUBJECT: Legacy Village Tot Lot, Approval to Purchase Equipment
DATE: November 21, 2007
INTRODUCTION
Approval to purchase playground equipment for the Legacy Village tot lot with funding from the Legacy
Village Park Development Fund 433 was approved by the Council on October 22,2007. There are still
Council concerns with this purchase. The installation has been halted for further Council discussion.
Direction to proceed from the Council is requested.
Background
Hartford Development dedicated an out lot in Legacy Village to the City of Maplewood at no cost for a tot
lot, trail construction and storm ponding purposes. As part of the developer's agreement previously
approved by council, it was agreed that the City of Maplewood would have playground equipment installed.
On October 22 the City Council approved a quote from Earl F. Andersen, Inc. in the amount of $24,814
for the equipment and for installation. The site preparation and grading of the site is complete and the
equipment has been received and is awaiting installation.
Concerns were expressed by the Mayor to the City Manager and copied to the City Council:
The Mayor sent me an email over the weekend that she is going to make a motion to reconsider the
$35,000 purchase of the tot lot equipment for Legacy Village. Please place a hold on the order of the
equipment for the time being, until this matter returns to the City Council.
• Failure to seek any matching funds in the form of grants given the proximity to affordable housing.
• Installation in the Winter.
• Lack of a neighborhood survey being completed prior to recommending this option.
• No input from the Parks and Recreation Commission.
• Failure to present the Mall and other businesses with an opportunity to participate in financing the
tot lot improvements.
• The proposed equipment lacks the ability to resist damage or vandalism.
• Lack of a lighting and security evaluation and plan for the site.
• Do "tots" really use this type of equipment specifically proposed for this site.
Discussion
The tot lot and park features were reviewed and approved as part of the Legacy Village proposal and
Development Agreement. Staff did not pursue grants or review as we are implementing a feature of the
original plan. Funding is required to be from the developer funds, so grants would be difficult. Future
improvements, like lighting, benches and trails will be evaluated in 2008. The equipment is standard park
equipment designed to withstand typical usage and reduced impact from vandalism. The equipment is
stored within the Public Works yard. Returning the equipment would require a $4,000 restocking charge.
RECOMMENDATION
It is recommended that city council direct the staff to proceed with the installation of the playground
equipment and benches for the Legacy Village Tot Lot, with funding from the Legacy Village Park
Development Fund 433.
Agenda Item K2
Agenda Item K3
Memorandum
To: Greg Copeland, City Manager
From: Bob Mittet, Finance and Administration Manager
Date: November 21, 2007
Re: Maplewood Fire Fighters Relief Association
On October 15, 2007, the City Council discussed, in workshop, the request from the
Maplewood Fire Fighters Relief Association to make the following bylaw changes. Staff is
requesting guidance from the Council on these issues.
Increase the benefit level from $4,500 to $5,500. This is the benefit each member
earns for a qualifying year of service. At 20 years, the fire fighter would qualify for a
one time cash benefit of $110,000 instead of $90,000.
• Increase the City's commitment to fund the plan from $1,400 to $1,500 per fire
fighter. With approximately 85 qualifying fire fighters, this would mean an annual
contribution from the city of $127,500 rather than $119,000.
Currently, the funding level is sufficient to provide for the $5,500 benefit level from funds
currently on hand within the Association, subject to market value declines.
The budget currently calls for funding at the $1,4001fire fighter level. Increasing the
funding level to $1,500 would increase the budget by approximately $8,500 for 2008.
Staff requests Council direction in order to prepare the 2008 Budget.
Agenda Item L 1
MEMORANDUM
TO: Greg Copeland, City Manager
FROM: Karen Guilfoile, Citizen Services Manager
DATE: November 15, 2007
SUBJECT: Manager Intoxicating Liquor License
Introduction
Guy Ficek has submitted an application for an on -sale intoxicating liquor license to be
used at 2925 White Bear Avenue, the location known as Red Lobster 4283.
Background
Mr. Ficek was born and raised in Dickenson, North Dakota where he graduated from high
school in 1980. He then attended and graduated from Bismarck State University in
Bismarck, North Dakota in 1982. Mr. Ficek worked for Dakota Family Restaurants in
the Dakotas for five years. He then went on to North Dakota State University where he
graduated in 1991. He went to work for Bishop's Cafeterias in the Twin Cities and Sioux
Falls, South Dakota. Since 1991 he has been the manager at the Red Lobster restaurants
in Golden Valley, Maplewood, Roseville, Blaine and West St. Paul in Minnesota and at
the Red Lobster restaurant in Bismarck, North Dakota.
As required by City ordinances, the necessary background investigation was completed
by the Police Department on Mr. Ficek. In the course of this investigation, state criminal
history files were checked along with contacts and warrants in the cities of West St. Paul,
Roseville, Fridley, Blaine, Coon Rapids, St. Paul, Golden Valley, Maplewood, Bismarck,
North Dakota, Fargo, North Dakota, Sioux Falls, North Dakota and the counties of
Anoka, Hennepin, Ramsey, Dakota, Burleigh County, North Dakota, Cass County, North
Dakota, and Minnehaha County, South Dakota.
Mr. Ficek has met with Chief Thomalla personally to discuss measures to eliminate the
sale of alcohol to underage persons, general security and retail crime related issues.
Consideration
It is recommended that the City Council approve the on -sale liquor license for Mr. Ficek.
Agenda Item L2
MEMORANDUM
TO: Greg Copeland, City Manager
FROM: Karen Guilfoile, Citizen Services Manager
DATE: November 15, 2047
SUBJECT: Owner /Manager Off -Sale Intoxicating Liquor License
Introduction
Louis Dachis has submitted an application for an off -sale intoxicating liquor license to be
used at Merwin Liquors (formerly known as Laber's Liquors), 1704 -D Rice Street. Mr.
Dachis is also the new owner.
Back rg ound
Mr. Dachis grew up in the Minnetonka area. He currently resides in Minneapolis and has
lived at the same address since 2003. Mr. Dachis attended college at the California
Institute of Arts in Valencia, majoring in film from 1989 -1992. He lived in California in
Sherman Oaks and Valencia, working as an independent contractor in the film business,
until he moved back to Minnesota in 1994. In 1999, Mr. Dachis went into business with
his father, opening up Game Financial Corporation. Since then he has opened many
different businesses and sold them. In 2004, he became a partial owner in Merwin
Liquors in Minneapolis.
As required by City ordinances, the necessary background investigation was completed
by the Police Department on Mr. Dachis. In the course of this investigation, state
criminal history files were checked along with contacts and warrants in the cities of
Minneapolis, Minnetonka and Maplewood and the counties of Hennepin, and Los
Angeles County, California. Los Angeles County never responded with record
information on Mr. Dachis.
Mr. Dachis has met with Chief Thomalla personally to discuss measures to eliminate the
sale of alcohol to underage persons, general security and retail crime related issues.
Consideration
It is recommended that the City Council approve the off -sale liquor license for
Mr. Dachis.
Agenda Item L3
REPORT SUMMARY
Location:
Existing Zoning:
Existing Land Use:
City Council Hearing Date:
60 -Day Deadline:
Dick Smith, Jendi Properties, LLC
1805 and 1811 Arcade Street
Single Dwelling Residential
Single Dwelling Residential
November 26, 2007
11���►�iZ��s3
Project Description: Dick Smith of Jendi Properties, Inc., has purchased the
property at 1805 Arcade Street. There are two existing single- family houses
located on the property. Mr. Smith proposes to subdivide the property so that
each house would be on its own lot. The larger house on the south side of the
property (1805) will be sold, and the smaller house on the north side of the
property (1811) will either be remodeled or torn down and rebuilt.
Requests:
In order to proceed with the project, the applicant is requesting the following city
approvals:
Lot Division: Subdivision approval to split the existing lot into two single -
family lots.
2. Variance: A 15 -foot lot width variance to allow a 60- foot -wide lot (instead
of 75 feet as required by code).
Recommendations: The planning commission and staff recommend approval
of the land use request.
MEMORANDUM
TO: Greg Copeland, City Manager
FROM: Shann Finwall, AICP, Planner
SUBJECT: Lot Division and Lot Width Variance
APPLICANT: Dick Smith, Jendi Properties, LLC
LOCATION: 1805 and 1811 Arcade Street
DATE: November 16, 2007 for the November 26 City Council Meeting
INTRODUCTION
Project Description
Dick Smith of Jendi Properties, Inc., has purchased the property at 1805 Arcade Street. There are
two existing single - family houses located on the property. Mr. Smith proposes to subdivide the
property so that each house would be on its own lot. The larger house on the south side of the
property (1805) will be sold, and the smaller house on the north side of the property (1811) will
either be remodeled or torn down and rebuilt.
Due to the location of the existing houses and the city's required side yard setback for houses and
garages, the applicant is also requesting a lot width variance to allow the north lot to be 60 feet
wide, as opposed to the city code required width of 75 feet.
Requests
In order to proceed with the project, the applicant is requesting the following city approvals:
1. Lot Division: Subdivision approval to split the existing lot into two single- family lots.
2. Variance: A 15 -foot lot width variance to allow a 60- foot -wide lot (instead of 75 feet as
required by code).
BACKGROUND
There are no records in the city's files reflecting when the houses were built. However, from the
previous owner's accounts, a building contractor originally owned the land and constructed the
smaller house at 1811 Arcade Street in 1936, then lived in the small house for two years until the
he built the larger house at 1805 Arcade Street in 1938. The city's files do reflect that both houses
were hooked up to separate sewer and water in 1960. Past owners have lived in the larger house
and rented out the smaller house.
DISCUSSION
Variance
Lot Width Variance: City code at section 44 -106 states that the minimum width in the single
dwelling residential zoning district shall be 75 feet (for interior lots). The applicant is requesting
that the city approve a 69 -foot -wide lot width in order to subdivide the property into two lots. This
would put the smaller house located on the north side of the property (1811 Arcade Street) on its
own lot separate from the larger house (1805 Arcade Street). The new south lot would be 87.94
feet wide. Both lots will exceed the minimum lot area requirements of 10,000 square feet: north lot
— 18,608 square feet; south lot — 39,337 square feet.
State Statute: In order to comply with the state land use law, the city council is required to make
two findings before granting a variance:
Strict enforcement of the city ordinances would cause undue hardship because of
circumstances unique to the property. Undue hardship means that:
a. You cannot put your property to a reasonable use under city ordinances.
b. Your problem is due to circumstances unique to your property that you did not
cause.
C. The variance would not alter the essential character of the area.
2. The variance would be in keeping with the spirit and intent of the ordinance
Hardship: The two houses have been located on the same property for almost 70 years. In order
to create two lots so that each house can be sold separately a lot division is required. The lot width
variance for the north lot is needed due to the location of the existing house on the south side of
the property to ensure adequate setbacks from that house to the new property line.
Neighboring houses to the south at 1787 and 1791 Arcade Street were built in 1936 on 50 -foot-
wide lots. So the proposed 60 -foot wide lot would be in keeping with the character of the
neighborhood.
Lot Division
Parcel A (north lot):
The main floor and a portion of the basement are finished in the house located on the north side of
the property. Finished floor area encompasses 448 square feet. The house does not meet the
city's minimum square footage for a two -level house, which is 528 square feet. The applicant is
debating whether to build an addition to the house, or tear it down and rebuild the house. A
condition of approval for the lot division, at a minimum, should be the remodeling of the house to
ensure it meets city zoning code size requirements and building code requirements.
Parcel B (south lot):
The house on the south side of the property is in fairly good repair. The applicant has recently
obtained a building permit to remodel the bathroom.
The house has an attached garage located on the north side. This garage is accessed from the
rear (west) side. In order to maintain the required five - foot - setback from this garage to the new
property line, the survey submitted for the lot division must be revised to have the lot line shifted at
least one foot to the north, which would create a 61- foot -wide lot. For consistency, staff is
recommending the lot line be shifted two feet to create a 60- foot -wide lot, creating the need for the
15 -foot -wide lot width variance, rather than 13 feet as proposed in the survey.
There is one driveway that would be located on the north property with the lot division. A condition
of the lot division should be the removal of portions of the existing driveway to within five feet of the
new property line, construction of a new driveway for the south lot (Parcel A), and construction of a
garage door on the east side of the attached garage.
COMMITTEE ACTIONS
November 5, 2007: The planning commission held a public hearing for the proposed lot width
variance and lot division. The planning commission unanimously recommended approval of the
requests (Attachment 6).
RECOMMENDATIONS
Adopt the attached variance resolution (Attachment 7). This resolution approves a 15 -foot
lot width variance for the property at 1811 Arcade Street. The city is basing this approval
on the fact that the lot area and lot width variance are in keeping with the surrounding
properties and the ability of the applicant to prove a specific hardship for the rear yard
setback variance that meets state law requirements including:
a. The problem requiring the lot width variance in this circumstance is a problem that
the current owner did not cause (i.e., location of the existing house).
b. The new lot width will be in keeping with the two single family properties to the
south, which both have 50 -foot -wide lots.
C. The variance and creation of separate lots for the existing houses in this location will
not change the character of the area as surrounding properties are all single family
houses with similar lot sizes.
2. Approve the lot division site plan date stamped September 21, 2007, for a lot division
request to subdivide the 57,945 square foot single family lot located at 1805 Arcade Street
into two single family lots. Lot division approval is based on code requirements (Section
34 -14 - lot divisions) and is subject to the following:
a. Submit a revised survey to staff for approval which shows that Parcel A maintains a
lot width of at least 60 feet.
b. Submit a cash escrow or letter of credit to cover 150 percent of the following:
1) Removal of all portions of the existing driveway which are within five feet of
the shared property line.
2) Construction of a new driveway for Parcel B.
3) Construction of a new garage door to be located on the east side of the
attached garage on Parcel B.
3
4) Conversion of the house or building a new single dwelling on Parcel A to
meet city zoning code size and building code requirements.
C. Lot A must be combined with Parcel A.
d. If the lots are to be sold or deeded to another party, deeds describing the two new
legal descriptions for both lots.
e. Once the above - mentioned conditions are met, the city will stamp the survey or
deeds. These must be recorded with Ramsey County within one year of the date of
the lot division approval or the lot split will become null and void (city code
requirement).
Prior to issuance of a grading or building permit for any improvements to Parcel A or
Parcel B, the following must be submitted to staff for approval:
1) Proof that Ramsey County has recorded the lot division.
2) A signed certificate of survey showing the location of all property lines and
the location of the improvements which must maintain all required setbacks.
IH
REFERENCE INFORMATION
SITE DESCRIPTION
Existing Use: Two Single - Family Houses
SURROUNDING LAND USES
North:
Single Family House
East:
Arcade Street
South:
Single Family House
West:
Maple Hills Townhomes
PLANNING
Land Use:
Single Dwelling Residential (R -1)
Zoning:
Single Dwelling Residential (R -1)
Criteria for Approval
Variances State law requires that the city make two findings before granting a variance:
1. Strict enforcement would cause undue hardship because of circumstances unique to the
property under consideration.
2. The variance would be in keeping with the spirit and intent of the ordinance.
Undue hardship, as used in connection with the granting of a variance, means the property in
question cannot be put to a reasonable use if used under the conditions allowed by the official
controls. The plight of the landowner is due to circumstances unique to his property, not created
by the landowner, and a variance, if granted, will not alter the essential character of the locality.
Economic considerations alone shall not constitute an undue hardship if reasonable use for the
property exists under the terms of the ordinance.
Lot Division Section 34 -14 of the city code allows city staff to approve three new lots from a parcel
or tract in any single calendar year without the need for platting. The lot division must be filed with
the county within one year of city approval.
Application Date
The city received the complete application for the variance and lot division request on
September 21, 2007. State law requires that the city take action within 60 days of receiving
complete applications for any land use proposal. The law further states that a city may extend the
time limit an additional 60 days by providing written notice of the extension to the applicant. Due to
planning commission and city council scheduling, on October 10, 2007, the city formally extended
the time limit an additional 60 days. Therefore, the city must complete review of the land use
requests by January 19, 2008.
Plsec17/1805 Arcade/1 1-26-07 CC
Attachments:
1. Applicant's Narrative
2. Location Map
3. Plat Map
4. Survey
5. Engineering Comments
6. November 5, 2007, Draft Planning Commission Minutes
7. Variance Resolution
Attachaient I
JENDI PROPERTIES, LLC
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Dick Smith
General Manager
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1 Roseville, MN 551i 3 FAX (651) 634-0710
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Attachment 5
Page 1 of 1
Maplewood EnOneerin2 Department
Lot Division —1805 Arcade Street
Reviewed by: Michael Thompson
Date: 10119107
The applicant, Doug Smith, is proposing a lot division for the property at 1805 Arcade Street that
has a property identification number (PIN) of 17- 29 -22 -44 -0002. There are two existing homes on
this property with 1805 and 1811 addresses. There is a 60'x100' piece of property northwest of
1805 Arcade Street, PIN 17- 29 -22 -44 -0001, which is unaddressed according to Ramsey County
records. The applicant request seeks to create a lot division and properly create a PIN for each
residence and record this information with the city and county.
T Iti I it1 P,R
According to utility records, both homes have water and sanitary sewer billing accounts so utility
extensions are not necessary from Arcade Street.
Drainage
The lot division location and buildings are located at a high point in the topography therefore runoff
naturally sheet flows away from the existing structures.
Access
Each home shall have a separate driveway access from the frontage road. The existing and
proposed driveway must be a minimum of 5 -feet away from the proposed property line.
DRAFT Attachment 6
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
MONDAY, NOVEMBER 5, 2007
V. PUBLIC HEARING
7:00 Lot Width Variance and Lot Division (1805 Arcade Street)
Planner Roberts presented the staff report.
Dick Smith of Jendi Properties addressed the commission and explained his request.
The public hearing was opened to the public.
Tony Savanya, 1787 Arcade Street and adjacent to the applicant, asked that the gate on the
applicant's rear property at the end of the Mr. Savanya's driveway be removed or closed off.
There were no other comments from the public. The public hearing was closed.
Commissioner Yarwood moved the planning commission recommend:
Adoption of the variance resolution. This resolution approves a 15 -foot lot width variance
for the property at 1811 Arcade Street. The city is basing this approval on the fact that
the lot area and lot width variance are in keeping with the surrounding properties and the
ability of the applicant to prove a specific hardship for the lot width variance that meets
state law requirements including:
a. The problem requiring the lot width variance in this circumstance is a problem that
the current owner did not cause (i.e., location of the existing house).
b. The new lot width will be in keeping with the two single- family properties to the
south, which both have 50- foot -wide lots.
C. The variance and creation of separate lots for the existing houses in this location
will not change the character of the area as surrounding properties are all single
family houses with similar lot sizes.
2. Approval of the lot division site plan date - stamped September 21, 2007, for a lot division
request to subdivide the 57,945 square -foot single - family lot located at 1805 Arcade
Street into two single- family lots. Lot division approval is based on code requirements
(Section 34 -14 — lot divisions) and is subject to the following:
a. Submit a revised survey to staff for approval which shows that Parcel B maintains
a lot width of at least 60 feet.
b. Submit a cash escrow or letter of credit to cover 150 percent of the following:
1) Removal of all portions of the existing driveway which are within five feet of
the shared property line.
2) Construction of a new driveway for Parcel B.
Planning Commission -2-
Minutes of 11 -5 -07
3) Construction of a new garage door to be located on the east side of the
attached garage on Parcel B.
4) Conversion of the existing house or construction of a new single family house
on Parcel A to meet city zoning and building code requirements.
C. Lot A must be combined with Parcel A.
d. If the lots are to be sold or deeded to another party, deeds describing the two new
legal descriptions for both lots.
e. Once the above - mentioned conditions are met, the city will stamp the survey or
deeds. These must be recorded with Ramsey County within one year of the date
of the lot division approval or the lot split will become null and void (city code
requirement).
Prior to issuance of a grading or building permit for any improvements to Parcel A
or Parcel B, the following must be submitted to staff for approval
1 ) Proof that Ramsey County has recorded the lot division.
2) A signed certificate of survey showing the location of all property lines and
the location of the improvements which must maintain all required
setbacks.
Commissioner Ness seconded Ayes — all
Commissioner Boeser asked staff to respond to the neighbor's request to remove the gate at
the rear of the applicant's property. Planner Roberts said that staff will review the gate issue
with the applicant.
Attachment 7
VARIANCE RESOLUTION
WHEREAS, Dick Smith of Jendi Properties, LLC, applied to the city for approval of a 14-
foot -wide lot width variance.
WHEREAS, the variance applies to the property at 1805 Arcade Street.
WHEREAS, Section 44 -106 of the Maplewood Code of Ordinances requires that lots for
single dwellings have a minimum lot width of 75 feet.
WHEREAS, the applicant is proposing a 60 -foot -wide lot.
WHEREAS, the history of these variances is as follows:
On November 5, 2007, the planning commission held a public hearing. City staff published
a notice in the Maplewood Review and sent notices to the surrounding property owners as
required by law. The planning commission gave everyone at the hearing an opportunity to
speak and present written statements. The planning commission recommended that the
city council approval of the variances.
2. The City Council held a public meeting about this request on . The city
council considered reports and recommendations from the city staff and planning
commission. The city council the variances.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described
variances for the following reasons:
a. The problem requiring the lot width variance in this circumstance is a problem that
the current owner did not cause (i.e., location of the existing house).
b. The new lot width will be in keeping with the two single family properties to the
south, which both have 50- foot -wide lots.
C. The variance and creation of separate lots for the existing houses in this location will
not change the character of the area as surrounding properties are all single family
houses with similar lot sizes.
The Maplewood City Council adopted this resolution on 12007
Agenda Item L4
MEMORANDUM
TO: City Manager
FROM: Ken Roberts, Planner
SUBJECT: Conditional Use Permit —
LOCATION: 1003 Century Avenue North
DATE: November 8, 2007
Commercial Truck Parking and Storage
INTRODUCTION
Mr. Thomas Tachney is requesting that the city approve a conditional use permit (CUP) for the
property at 1003 Century Avenue North. (See maps on pages 10 through 14.) This request is
to park and store a commercial truck on this property. He and his family live at this property and
Mr. Tachney wants to keep the commercial truck there, as he needs a place to park the truck at
night and on the weekends. (See his statement on pages seven and eight.) Specifically, he
wants to bring the truck home, as the office warehouse space that he uses for palletizing the
printer rollers for shipping does not have a space for the parking or storage of trucks. The city
code requires city council approval of a conditional use permit to keep a heavy commercial
vehicle (more than one ton) on a residential property.
BACKGROUND
City staff became aware of the parking of this truck on the property earlier this year when the
city code enforcement officer spotted it parked in the front yard. The property owner contacted
city staff about the parking of the truck on the property and the city procedures for trying to keep
it on the site after city staff notified him that keeping the truck there requires city council
approval.
DISCUSSION
The city regulates the keeping of commercial vehicles in residential areas to help insure that
residential properties stay residential in use and in character. Keeping commercial trucks and
other commercial equipment in a residential area could create a disturbance or could change
the character of the neighborhood. Section 44 -102 of the city code lists the potential conditional
uses for property owners to have in the R -1 (single dwelling) residential district.
Specifically, Section 44- 102(1) states "the storage or parking of heavy commercial vehicles or
commercial equipment or more than one light commercial vehicle on a residential property as
follows:
a. The storage or parking is subject to the approval of the city council and subject to the
following standards:
The owner or operator of the vehicle or commercial equipment must reside on
the property.
2. The vehicle or commercial equipment shall be parked in an enclosed structure or
on a driveway that meets the applicable zoning district requirements.
3. Noise from idling the engine shall not exceed the L50 standards provided for in
state statutes. The owner or operator shall not let the vehicle's engine idle for
more than 30 minutes in any one -hour period. In no circumstances may the
owner or operator run or let the engine idle for more than two periods, lasting 30
minutes each, in one 24 hour period."
As proposed, Mr. Tachney's proposal for the parking and storage of the delivery truck would
meet all the city standards.
In addition, most of the neighbors support Mr. Tachney's request to keep the truck at this house.
In fact, while the truck has been at this house, staff is not aware of any problem or significant
disturbance that it has caused. As long as the owner continues to keep and operate the truck in
a respectful and peaceful manner, it should not cause any problems. To help insure that the
truck will not cause a problem, city staff is proposing several conditions of approval, including a
review of the CUP in six months.
OTHER COMMENTS
Lieutenant Michael Shortreed of the Maplewood Police Department reviewed this proposal and
noted that he did not have any public safety comments or suggestions. Please see all of his
notes about this proposal in his memo on page 15.
Butch Gervais, the Assistant Fire Chief /Fire Marshal reviewed this proposal and had no
comment.
COMMISSION ACTION
On November 5, 2007, the planning commission held a public hearing about this request. After
much discussion, the planning commission voted 3 — 3 (3 supporting the request and 3 to deny
the request).
RECOMMENDATION
Approve the resolution starting on page 16. This resolution approves a conditional use permit
for Mr. Thomas Tachney to store or park one heavy commercial vehicle (one enclosed delivery
truck) on the property at 1003 Century Avenue North. This permit shall be subject to the
following conditions:
The owner or operator of the truck doing the following:
a. Residing on the property.
b. Parking the truck on the existing driveway or on the gravel parking pad.
C. Not parking the truck on a public street.
d. Maintaining the driveway and parking pad in good condition.
2. The owner or operator shall not let the truck's engine idle for more than thirty (30)
minutes in any one (1) hour period. In no circumstances may the owner or operator
2
idle the engine for more than two periods, lasting thirty (34) minutes each, in one
twenty -four (24) hour period. There shall not be any engine idling that disturbs the
neighbors between 9 p.m. and 7 a.m.
3. The owner or operator shall not do any maintenance or repair of the truck or
commercial equipment on the property.
4. The owner or operator shall not load or unload the truck on the property or on
adjacent properties.
5. The owner or operator of the truck shall not have any hazardous materials stored in
the truck when he has it on the residential property.
6. The city council shall review this permit in 6 (six) months
CITIZENS' COMMENTS
I surveyed the owners of the 64 properties within 500 feet of this site. Of the 15 replies, 12 were
for the proposal, two were against and one had comments about the proposal.
1. 1 do not see any problem with Mr. Tachney's proposal. (Morneau — 2689 Midvale Place)
2. We have lived next door to the Tachney's for the last 9 years. All along he has parked the
truck in the same spot (hidden basically behind the bushes). It is not an eye sore. Please
allow Tom his permit. (Engwer — 2712 Midvale Place)
3. We do not have any problems with Tom's parking needs. (Flacksbarth — 2708 Midvale
Place)
4. As a Maplewood resident located at 2716 Harvester Avenue, I do not have a problem
with Mr. Tachney's request to park his commercial vehicle at his residence. (Engen)
5. This is in reference to the notice we received from the city regarding the conditional use
permit request for commercial truck parking at 1003 Century Avenue. We drove by the
house to see what the property looked like. We had a hard time seeing the truck parked
behind the lilac bushes. At first glance, you cannot see it at all. You have to drive very
slow and look very hard to see it. We have no problem with the truck being parked on his
property. As a matter of fact, I have seen motor homes and travel trailers parked in
people's yards that are really an eye sore. (Nelson — 2704 Harvester Avenue)
6. This is in response to the letter dated September 26, 2007 regarding CUP commercial
truck parking at 1003 Century Avenue. Lon and I do not have a problem with Mr. Tachney
parking his commercial truck on his property. We feel he is showing effort to hide the
vehicle behind the existing lilac bushes as a screen. While it is not hidden from view off
Midvale, we do not find it to be an eyesore since it is a working vehicle and reflects an
honest living. We have lived in the neighborhood for one year, though we have not met
Mr. Tachney to date, we have found Mr. Tachney to take good care of his property. We
recommend the CUP be approved. (Hudak — 2698 Midvale Place)
7. We live at 1551 Geneva Avenue across the street from this residence. We have lived
here for over 30 years. We have never noticed that there has been a truck parked in front
of this house. We have no problem with the truck being parked there. (Braaten — 1551
Geneva Avenue, Oakdale).
8. 1 would be for Mr. Tachney getting a CUP to park his commercial truck on his property.
His truck is behind a hedge and visible from Century. (Kamish — 1597 Geneva Avenue —
Oakdale)
Staff also received telephone calls from four nearby Oakdale residents that said the
proposal is OK or that they had no problem with the proposal (let him do it).
4
Objections
1. We do not approve a conditional use permit to be awarded to Mr. Tachney because we
feel it would give precedence to the address of 985 Century Avenue. This neighbor
already drives and parks work vehicles and piles junk cars in his backyard. He has
already built garages large enough for work vehicles. (Saniti — 2713 Harvester Avenue)
2. We are highly concerned about setting a precedent that would allow the owner of the lot
at 985 Century Avenue to park a similar vehicle behind our lot (2749 Harvester Avenue)
which would be entirely unacceptable to us. (LaDonna and David Oppert)
Comments /Questions /Concerns
I appreciate Mr. Tachney's need related to his employment. Is the permit for a limited
duration? Are there alternative parking solutions for the vehicle? How are the rights of the
neighbors being protected — pollution (noise, air and visual)? This is a non - commercial,
residential neighborhood. If the permit is granted, we prefer that it be for a limited time so
alternate arrangements can be made. (McCutchan — owner of 977 Century Avenue)
REFERENCE
SITE DESCRIPTION
Site size: 20,037 square feet (0.46 acres)
Existing Land Use: single dwelling and garage
SURROUNDING LAND USES
North: Houses across Midvale Place
East: House across Century Avenue in Oakdale
South: Houses on Century Avenue
West: Houses on Midvale Place
ORDINANCE REQUIREMENT
Section 44 -102 (1)(a) of the city code allows the city council to approve a conditional use permit
to store or keep a heavy commercial vehicle at a residential property, subject to three
conditions.
Section 44- 1097(a) states that the city council may approve a CUP, based on nine standards.
(See findings 1 -9 in the resolution on pages 16 and 17.)
PLANNING
Existing Land Use Plan designation: R -1 (single dwellings)
Existing Zoning: R -1 (single dwellings)
Application Date
The city received all the application materials for this request on September 24, 2007. State law
requires the city to take action on this request by November 19, 2007, unless the applicant
agrees to a time extension or if the city extends the review period. In this case, city staff has
notified the applicant that the city has extended the review time for the proposal until January
14, 2008.
Sec 2511003 Century Avenue — Truck CUP - 2007
Attachments:
1. Applicant's Statement
2. Imagewerk's Statement
3. Location Map
4. Address Map
5. Aerial Photo
6. Aerial Photo (Enlarged)
7. Site Plan
8. October 25, 2007 memo from Lt. Shortreed
9. Conditional Use Permit Resolution
on
Attachment I
September 17, 2007
Thomas R. Tacheny
1003 Century Ave, N.
Maplewood, MN 55119
To whom it may concern,
This letter is being written to request a conditional use permit for a work vehicle to be
park on my property. A rock based parking pad adjacent to my driveway has been used to
park this vehicle. It is an International 4700 truck with a 6cylinder engine and a 16 ft box
that is I I ft high and 8 ft wide. The vehicle is parked overnight and on weekends.
I work from this vehicle and pick up printer rollers from various print shops throughout
the metro and 5 states area. I work Monday — Friday with overnight trips frequently
throughout the year. My employer, Botteber America in Belcamp, Maryland, rents a
small warehouse space from Imagewerks at 1600 Gervais Avenue in Maplewood. The
dock space at Imagewerks is used for unloading rollers to be staged for shipment to the
manufacturing plant in Tipton, Indiana. Their dock needs to be accessible at all times for
their business needs. No overnight or truck space is available at this address for any work
vehicle to be parked. (See letter from Imagewerks)
To address the Maplewood code, See 44-102 Conditional uses:
I reside on the property where the vehicle would be parked. It is parked on a rock
based parking pad that is 28 ft wide by 20 ft long. It ties behind a lilac hedge that lines
Century Avenue (Hwy 120). It is 25 ft from the curb on Century Ave (HWyl20) and my
driveway is 9 ft wide with an additional 8 ft grass/gravel area between the driveways, -
There is a shared driveway area along Century Ave. (Photos provided.)., The - vehicle is
started in the morning and idles 5 minutes, with the exception of wintertime when it
would need to idle 10 -15 minutes.
To address the criteria for approval of a conditional use permit:
1) 1 believe I comply with the City code as mentioned above.
2) 1 believe that it doesn't change the existing or planned character of the area.
3) 1 feet that in using the rock based parking pad, the property value is preserved.
4) The vehicle is maintained by Ryder Transportation Services according to
DOT regulations. To address environmental concerns, an example would be
that the lilac hedge that it's parked next to remains healthy.
5) There has been no need to access this property by using Midvale Place and
parking just off of Highway 120 hasn't caused any traffic problems.
6) There would be no need to change the services provided City of Maplewood.
7) There would be no additional costs for public facilities or services than in the
past.
9) There would be no additional changes to the natural and scenic features of this
property,
APPLICANT'S STATEMENT
19
9) The use of the rock based parking pad has caused no adverse environmental
effects in the 12 years my work vehicle has been parked there. I would like to
mention that I didn't realize that there was a city code regarding my work
vehicle being parked on my property.
10) My request is for a rock based parking pad instead of a building or structure.
Bottcher America has a future goal to have it's own permanent office and warehouse
space as their Midwest territory grows. Thank you for your consideration of this matter.
Sincerely,
hn"
Thomas R. Tacheny
M
Attachment 2
ImagewdrkS
MARKETING
September 13, 2007
To 'Whom It May Concern.
Imagewerks Marketing rents space to Sottcher. We currently have one duck area, and
cannot have this blocked with a commercial truck. Our parking lot does not
accommodate any oversized vehicles.
Thank you,
t �� 1 1
David R.owl
Owner /CEO
Imaewerks Marketing, Inc.
IMAGEWERKS STATEMENT
651 7701319 RO( 1 `AIS AVE #8 € MAPLEWOOD, MN 55309 iwmarkefing.com
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Location Map
1003 Century Ave N
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1003 Century Ave N
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Attachment 8
TO Ken Roberts
Frain: Lt. Michael Shortreed
Date: October 25, 2007
Re: PROJECT REVIEW —1003 Century Avenue North
After reviewing this project review application packet, I have no comments or suggestions
regarding this project. By the applicants own admission, he has been parking his
commercial vehicle on his property for the past twelve years because he was not aware of
the ordinance regarding commercial vehicles. In checking calls for service to this address, I
find no complaints from the applicants neighbors regarding the commercial vehicle.
I would request that the conditional use permit be reviewed in one year to assure that the
police department has received no complaints regarding the applicant's commercial vehicle
in this time period. Please let me know if there any further questions or concerns.
15
Attachment 9
CONDITIONAL USE PERMIT RESOLUTION — HEAVY COMMERCIAL VEHICLE
STORAGE AND PARKING
WHEREAS, Mr. Thomas Tachney is requesting that Maplewood approve a conditional
use permit (CUP) to store a heavy commercial vehicle (one enclosed delivery truck) on the
property he owns at 1003 Century Avenue North.
WHEREAS, this permit applies to the property at 1003 Century Avenue North. The legal
description is:
Midvale Acres, the east one -half of Lot 1, Block 2 (PIN 25- 29 -22 -14 -0034)
WHEREAS, the history of this conditional use permit is as follows:
On November 5, 2007, the planning commission held a public hearing to review
this request. City staff published a notice in the paper and sent notices to the
surrounding property owners as required by law. The planning commission gave
everyone at the hearing a chance to speak and present written statements. The
planning commission also considered reports and recommendations of the city
staff. The planning commission did not make a recommendation about the
proposed permit to the city council.
2. The city council reviewed this proposal and considered the planning
commission's review and action on November 26, 2007. The council gave
everyone at the meeting a chance to speak and present written statements. The
council also considered reports and recommendations of the city staff and
planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approves the above -
described conditional use permit based on the building and site plans. The city
approves this permit because:
The use would be located, designed, maintained, constructed and operated to be
in conformity with the city's comprehensive plan and code of ordinances.
2. The use would not change the existing or planned character of the surrounding
area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare,
smoke, dust, odor, fumes, water or air pollution, drainage, water run -off vibration,
general unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would
not create traffic congestion or unsafe access on existing or proposed streets.
I
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site's natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. The owner or operator of the truck doing the following:
a. Residing on the property.
b. Parking the truck on the existing driveway or on the gravel parking pad.
C. Not parking the truck on a public street.
d. Maintaining the driveway and parking pad in good condition.
2. The owner or operator shall not let the truck's engine idle for more than thirty (30)
minutes in any one (1) hour period. In no circumstances may the owner or operator idle
the engine for more than two periods, lasting thirty (30) minutes each, in one twenty -four
(24) hour period. There shall not be any engine idling that disturbs the neighbors
between 9 p.m. and 7 a.m.
3. The owner or operator shall not do any maintenance or repair of the truck or commercial
equipment on the property.
4. The owner or operator shall not load or unload the truck on the property or on adjacent
properties.
5. The owner or operator of the truck shall not have any hazardous materials stored in the
truck when he has it on the residential property.
6. The city council shall review this permit in 6 (six) months.
The Maplewood City Council adopted this resolution on , 2007.
8
17
DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
MONDAY, NOVEMBER 5, 2007
1. CALL TO ORDER
Chairperson Fischer called the meeting to order at 7:05 p.m.
11. ROLL CALL
Vice - Chairperson Tushar Desai
Absent
Chairperson Lorraine Fischer
Present
Commissioner Harland Hess
Present
Commissioner Gary Pearson
Present
Commissioner Dale Trippler
Absent
Commissioner Joe Walton
Absent
Commissioner Jeremy Yarwood
Present
Commissioner Robert Martin
Present
Commissioner Joseph Boeser
Present
Staff Present:
V. PUBLIC HEARING
Ken Roberts Planner
Alan Kantrud City Attorney
7:30 Conditional Use Permit — Commercial Truck Parking (1003 Century Avenue North)
Planner Roberts presented the staff report. The commission discussed with staff the issue of
setting precedence and the history of CUP permit approvals for commercial truck parking.
The applicant Tom Tachney was present and addressed the commission. Mr. Tachney
explained he leases the truck he uses from Ryder Transportation in Roseville. His job is to visit
businesses to pick up used printing rollers from printing presses. He then palletizes them for
transport out of the state to be reconditioned and resold.
The commission discussed that Mr. Tachney is attempting with his application to resolve this
issue and whether approval of the CUP would set a precedent for parking a commercial
vehicle in a residential area.
Commissioner Pearson suggested that the CUP might be approved for one year only to
encourage the company to find another solution to the truck parking problem.
City attorney Kantrud explained that once the CUP is approved, there would need to be a
change in the conditions in order to revoke the permit.
The public hearing was opened to the public. There were no comments from the public so the
public hearing was closed.
Planning Commission -2-
Minutes of 11 -5 -07
Staff read the city code about conditional use permits for commercial vehicles in R -1 areas.
The commission noted the neighboring property owners are in favor of the truck being parked
on the applicant's property. The commission also discussed what code limits might apply to
deny the permit. The commission considered how they might allocate a period of time to allow
the applicant to find another place to park the truck.
Commissioner Boeser moved the planning commission recommend approval of the resolution
approving a conditional use permit for Mr. Thomas Tachney to store or park one heavy
commercial vehicle (one enclosed delivery truck) on the property at 1003 Century Avenue
North. This permit shall be subject to the following conditions:
The owner or operator of the truck doing the following:
a. Residing on the property.
b. Parking the truck on the existing driveway or on the gravel parking pad.
c. Not parking the truck on a public street.
d. Maintaining the driveway and parking pad in good condition.
2. The owner or operator shall not let the truck's engine idle for more than thirty (30)
minutes in any one (1) hour period. In no circumstances may the owner or operator idle
the engine for more than two periods, lasting thirty (30) minutes each, in one twenty -four
(24) hour period. There shall not be any engine idling that disturbs the neighbors
between 9 p.m. and 7 a.m.
3. The owner or operator shall not do any maintenance or repair of the truck or commercial
equipment on the property.
4. The owner or operator shall not load or unload the truck on the property or on adjacent
properties.
5. The city council shall review this permit in six months.
6. No hazardous materials shall be stored in the truck while on the applicant's property.
Commissioner Martin seconded Ayes — Fischer, Boeser, Martin
Nays — Hess, Yarwood, Pearson
Commissioner Fischer noted her reasons for voting for approval of this CUP are that this is a
permitted use with conditions under city code and it meets those conditions under the
ordinance, and that there have not been any complaints on this property.
Commissioner Hess said his reasons for voting for denial of the CUP are that he feels that this
has already changed the neighborhood and he noted in the neighborhood a "commercial -
looking" truck parked on Century Avenue and a pickup truck with a flatbed parked on the
street, that the "general flavor" of the neighborhood is changing and that "if it is allowed here,
we can also do it" and this is not what the neighborhood wants to see.
Agenda Item L5
AGENDA REPORT
TO: Greg Copeland, City Manager
FROM: Charles Ahl, Public Works Director /City Engineer
SUBJECT: Approve Agreement for Nuisance Abatement at 1262 Myrtle Street and
Authorize Funding From Environmental Utility Fund
DATE: November 9, 2007
INTRODUCTION
The city crews have repaired a drainage easement in the rear yard at 1262 Myrtle Street that was causing
drainage problems into the Beaver Lake Estates manufactured home community. The easement is in
jeopardy of being blocked by an unstable retaining wall that was constructed without a permit by the
property owner at 1262 Myrtle. This nuisance requires immediate abatement. Engineering staff and the
City Attorney have prepared an agreement with the property owner to have the nuisance abated, with the
city fronting the money and the property owner repaying the city in 2008, secured by an agreement for
assessment. Approval of the agreement is recommended.
Project Background
In September 2007, the maintenance crews repaired a drainage easement that was blocked by excess
material and causing drainage to backup into the property and homes at Beaver Lake Estates. The work
has been completed as noted in the attached photos. Within the photos, it is noted that a retaining wall,
which is privately owned by the property owners at 1262 Myrtle is in eminent danger of failing and likely will
not survive the winter and/or spring which would re -black the drainage easement. The property owners at
1262 Myrtle were ordered to remove this nuisance; however, they indicated that they do not have the
necessary funds, estimated at $20,000, to re -grade their backyard to accommodate the necessary work.
Engineering staff, working through the City Attorney, developed the attached agreement that would allow
the property owner to complete the work this fall and the city would pay the contractor. The property owner
is required to repay all city expenses for this fronting of the money by September 1, 2008 or the expenses,
including collection costs, will be assessed against the property.
DISCUSSION
The property owners at 1262 Myrtle indicate that they do not have the necessary funds for this work. It is
clearly a nuisance that is not likely to survive without failure this winter. This is an unusual approach to
resolve this type of issue, but avoids a potential flooding problem and extensive costs that may involve
legal challenges should a failure occur. While the City's exposure may be limited, staff believes that this
approach provides a reasonable resolution of a problem. The funds would be paid from the Environmental
Utility Fund and then repaid to the fund in 2008.
RECOMMENDATION
It is recommended that the city council approve the attached agreement with the property owners at 1262
Myrtle Street to abate a retaining wall nuisance and to appropriate up to $20,000 for the abatement of the
nuisance consistent with the agreement and authorize the City Engineer to disburse the funds as
necessary.
Attachments:
1. Agreement with property owners
2. Correspondence
3. Pictures of drainage easement
MEMORANDUM AND AGREEMENT OF UNDERSTANDING
This Agreement is entered into by the City of Maplewood (the City) and Randy
Hildebrandt (The Hildebrandt's) residing at and as owner of record of 1262 Myrtle Street,
City of Maplewood, MN 55119 (the property).
WHEREAS: The Hildebrandt's have constructed or initiated construction of a, "retaining
wall," on the property without applying for or being issued from the City a building
permit to do so and,
WHEREAS: The City has determined upon inspection and conclusion of it Public
Work's staff that the unauthorized retaining wall currently existing as constructed on the
property is leaning severely and beginning to fail and,
WHERAS, the existing, unauthorized, retaining wall is adjacent to a drainage easement
retained by the City for drainage and associated purposes, the legitimacy of which is not
questioned or challenged and,
WHEREAS, City crews have completed maintenance work in the existing drainage
easement to maintain drainage in the area for the benefit of the public and the
neighboring parcels specifically and,
WHEREAS, there exists the real potential that the existing, unauthorized, retaining wall
as constructed is in imminent likelihood of collapse and failure and would thereby divert
water to the neighboring properties and cause extensive damage to those parcels and,
WHEREAS, the City is authorized to declare the existing, unauthorized, retaining wall,
as constructed, to be a "public nuisance," as defined by Statute and intervene on behalf of
the public with their own crew to abate the nuisance situation and potential public harm
using its inherent power and,
WHEREAS, the Hildebrandt's have acknowledged the potential gravity of the situation
with respect to the existing, unauthorized, retaining wall as constructed and,
WHEREAS, the Hildebrandt's have offered to the City certain assurances that they are
intent on reconstructing the wall to the satisfaction of the City with a contractor
previously engaged and have agreed to apply for the appropriate permit to do so and,
WHEREAS, the City has been made aware of the fact that the only impediment to the
reconstruction and stabilization of the existing, unauthorized, retaining wall is the
availability of approximately $ 18,000.00 in contractor fees to complete the work and,
WHEREAS, the Hildebrandt's acknowledge that the City could make such a declaration,
proceed with the work and assess the property for the entirety of the work using its
inherent power to abate said, "public nuisance."
NOW, THEREFORE, with both parties being fully apprised of the issues and remedies of
the other, the parties do agree and bind the other to the following:
1. City agrees to not pursue its ability to declare the existing, unauthorized,
retaining wall a, "public nuisance," and further agrees not to enter onto the
property for purposes of reconstruction and stabilization at this time pursuant
to this binding Agreement.
2_ The Hildebrandt's shall apply and pay for a permit to reconstruct and stabilize
the existing retaining wall on the property.
3. The City shall review the plans and issue a permit for the work to be
completed; the plans shall address the problems and deficiencies identified by
the City of the unauthorized, existing wall to its satisfaction.
4. The Hildebrandt's and the City shall enter into a contract with a contractor of
the Hildebrandt's choice to complete the work, said contract shall not be
declined by City unless the contractor so- chosen is deemed unfit or not
qualified to perform the work and said approval shall not be withheld without
said cause shown and shall not be unreasonably withheld. Said contract shall
be incorporated herein as an Exhibit upon execution.
5_ Any contract for services shall assume a completion date within three (3)
weeks time.
6. Upon completion to the satisfaction of the City and certification of its staff,
City shall tender payment to contractor in an amount not to exceed
$18,004.00.
7_ In recognition of the City not pursuing its legal remedies and funding this
private project the Hildebrandt's agree to fully compensate the City for the
funds advanced on their behalf by the City pursuant to the contract to which
both parties have entered into as hereinbefore described_
8. The Hildebrandt's hereby agree to remunerate the City for all costs and fees
associated with and paid for in their behalf on or before September 1, 2008.
9_ The Hildebrandt's further stipulate and agree that any unpaid balance due to
the City pursuant to this agreement after the l it of September, 2008, shall be
certified as an assessment to the Hildebrandt's local property taxes with
interest applied from the date the monies were advanced by City
10. The Hildebrandt's further agree and acknowledge that this is a binding
agreement and is a settlement of the situation at hand but shall not in any way
be construed as limiting the power or ability of the City to act in any way it
deems necessary and or legally authorized to act in order to effectuate a
remedy to this situation and pursuant to the spirit and intent of this agreement_
11. The Hildebrandt's by and through this agreement do hereby waive any right to
object or challenge any assessment that is required and proper made against
the property and further waive a public hearing on the matter.
12. The City agrees to abide by this agreement so long as the terms and conditions
continue to be met.
2
13. The parties also acknowledge and incorporate the assent of the neighboring
property owner in this matter to allow for ingress and egress onto the property
for all purposes related to the subject matter of this agreement. That
agreement shall operate as a license to enter for intents and purposes
consistent with this agreement and shall expire upon the completion of final
inspection and cleanup of the project or as agreed to and extended by written
amendment to this agreement.
14. This agreement shall be recorded against the property to memorialize the
same, but shall not operate as a lis pendens for purposes of marketability.
15. Upon completion and final inspection and approval the City shall
acknowledge and record a satisfaction of the agreement with the County
Recorder. The costs associated with the filing of these documents shall be
borne by the Hildebrandt's
16. The City Counsel shall, by resolution, authorize this agreement and
acknowledge the terms as fair and equitable under the circumstances. Counsel
shall further authorize staff to proceed pursuant to this agreement without
further notice or review, but shall revisit the matter if the repayment terms are
not met for the limited purpose of authorizing the assessment to the property.
17. The Hildebrandt's agree to defend and hold the City, and its officials,
employees and agents, harmless against any and all claims, demands, lawsuits,
judgments, damages, penalties, costs and expenses, including reasonable
attorneys' fees, arising out of actions or omissions by them, or their
employees and agents, in connection with the Publicly funded improvements
to the property.
18. All Notices, certificates or other communications required to be given to the
City and the property owner must be sufficiently given and will be deemed
given when delivered, or when deposited in the United States mail in
registered form with postage fully prepaid and addressed, as follows:
If to the City: Chuck Ahl, Director of Public Works
City of Maplewood
1830 Co. Road B East
Maplewood, MN 55119
If to property owner: Randy Hildebrandt
1262 Myrtle Street
Maplewood, MN 55119
19. This Agreement shall be governed by and construed in accordance with the
laws of Minnesota.
20. In the event any provision of this Agreement is held invalid or unenforceable
by any court of competent jurisdiction, holding will not invalidate or render
unenforceable any other provision.
This Agreement will terminate at the time all of the property owner's obligations
have been fulfilled and when the cost of the Publicly funded improvements have been
paid in full, or one (1) year after acceptance of the improvements by the City and
assessment to the property is made, whichever occurs first.
IN WITNESS WHEREOF, the City has caused this Agreement to be executed
in its corporate name by its duly authorized officers and sealed with its corporate seal;
and the property owner have executed this Agreement at Maplewood, Minnesota, the day
and year first above written.
CITY OF MAPLEWOOD
(SEAL)
am
and
PROPERTY OWNER
an
Diana Longrie, Its Mayor
Karen Guilfoile, Its City Clerk
Mr. Randy Hildebrandt
STATE OF MINNESOTA }
) ss.
COUNTY OF RAMSEY }
On this day of November, 2007, before me, a Notary Public within and
for said County, appeared Diana Longrie and Karen Guilfoile, to me personally known,
who, being by me duly sworn, did say that they are, respectively, the Mayor and City
Clerk of the City of Maplewood, and that this instrument was signed and sealed in behalf
of the City by authority of its City Council, and they acknowledged the said instrument
was the free act and deed of the City.
Notary Public
4
STATE OF MINNESOTA }
) ss.
COUNTY OF RAMSEY )
On this day of November, 2007, before me, a Notary Public within and
for said County, appeared , to me personally known, who, being
duly sworn, did say that he is the property owner named in the foregoing instrument and
that this instrument was signed as the free act and deed of himself as property owner.
Notary Public
October 12, 2007
Randy Hildebrandt
1262 Myrtle Street
Maplewood, MN 55119
Dear Mr. Hildebrant,
The City has completed the improvements to the drainage easement on your property. A
swale was redefined by city crews in the drainage easement. The swale maintains
drainage flow to the south. The open stock piles of dirt and the unstable retaining wall on
your property have the potential to cause damage to the swale and adjacent properties.
The retaining wall is leaning towards the drainage easement, has failed in one area and is
not structurally stable. The retaining wall could collapse causing damage to the swale and
the properties directly to your east. If the swale becomes obstructed drainage would be
diverted to the east onto private property. This situation is not acceptable.
The stock piles of dirt above the wall have been without vegetation for months. Each time
it rains sediment from the stock piles is accumulating in the drainage easement. The open
areas of dirt must be seeded and stabilized with an erosion blanket by October 19 2007.
Action must be taken to stabilize the retaining wall. From our discussions it does not
seem you have plans in the near future to rebuild the retaining wall. It is my
recommendation that the retaining wall be removed, excess dirt hauled away and the back
yard graded down to match the improved swale in the drainage easement. The site will
then have to be seeded to achieve ground cover. If you have considered other alternatives
to stabilize the retaining wall please contact me to discuss them. Improvements to
stabilize the backyard and retaining wall must be completed by November 12 2007.
If action has not been taken on these items by the given dates the City will pursue legal
alternatives to protect the drainage easement and adjacent properties.
Thank you,
Erin Laberee, PE
Assistant City Engineer
Cc: Gary Pearson
Alan Kantrud
Chuck Ahl
OCT 2 9 20W
1
p eaver Lake Estates
2425 E. Maryland Ave. • Maplewood, MN 55119 • (651) 777 -1341 • Fax: (651) 773 -5248
October 23, 2007
Randy Hildebrandt
1262 Myrtle Street
Maplewood, MN. 55119
Dear Mr. Hildebrandt,
I have received a copy of the City of Maplewood letter dated 10 -12 -07 with compliance
dates specified. My purpose in writing you is to offer an "Ingress /Egress" access to the
contractor you select to perform the required work.
Either you or the contractor may contact me at the above number or meet me at my
office. Time and weather windows are short so call at your earliest opportunity.
Thank you,
94 *eV1
Gary A. Pearson
Director of Cornwell & Taylor LLP
Cc: Alan Kantrad t/
Chuck Ahl
Erin Laberee
Agenda Item L6
AGENDA REPORT
TO: Greg Copeland, City Manager
FROM: Charles Ahl, Public Works Director /City Engineer
Erin Laberee, Assistant City Engineer
SUBJECT: Mogren Street Improvements, City Project 06 -17, Resolution for Modification
of the Existing Construction Contract, Change Order 2
DATE: November 19, 2007
INTRODUCTION
During construction there are often unforeseen changes from the original plans and specifications. The city
council will consider approving the attached resolution directing the modification of the existing construction
contract and revising the project financing plan.
Project Background
On May 14 2007, the City Council awarded Frattalone Companies a construction contract for utility and
roadway improvements in the amount of $2,374,426.30.
DISCUSSION
Change Order 2 is necessary to realign a section of sanitary sewer on Beam Avenue, just west of Highway
61, due to some construction conflicts that arose with the addition of the Maplewood Toyota parking ramp.
One corner of the ramp was located within feet of the existing sanitary sewer. The sanitary sewer needs to
be realigned to allow for future maintenance or construction activities on the sanitary sewer main. Also, the
existing sewer in this location is in need of replacement due to poor soils in the area. Sections of the pipe
have settled and caused the line to sag. Representatives of Maplewood Toyota have agreed to finance
50% or $17,500 of the cost to realign the sanitary sewer and have agreed to be assessed for this cost.
The remaining 50% can be absorbed into the project budget and no increase in funds is required.
Budget Impact
Change Order 2 will increase the construction contract by $34,985.00 to $2,421,478.80. The project
budget will need to be modified to account for the additional funds to be received from Maplewood Toyota
in the amount of a $17,500 assessment.
It is recommended that the city council approve the attached Resolution for the Modification of Existing
Construction Contract, Change Order Number 2.
Attachments:
1. Resolution
2. Change Order 2
3. Location Map
RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 06 -17, CHANGE ORDER 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 06 -17, Mogren Street Improvements, and has let a construction contract
pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 06 -17, Change Order Nos. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that:
The mayor and city clerk are hereby authorized and directed to modify the existing
contract by executing said Change Order Nos. 2 in the amount of $34,985.00.
The revised contract amount is $2,421,478.80.
2. The finance director is hereby authorized to modify the project budget by making
the following fund increases:
Maplewood Toyota Assessment $17,500.00
Page 1 of 2
CHANGE ORDER
CITY OF MAPLEWOOD
DEPARTMENT OF PUBLIC WORKS
PROJECT NAME: CarMaxlMogren Addition Improvements
PROJECT NO: City Project 06 -17
CONTRACTOR: Frattalone Companies
CHANGE ORDER NO.: Two (2)
DATE: October 31, 2007
The following changes shall be made in the contract documents:
ADD BID SCHEDULE CO #2 - CHANGE ORDER #2
Item Unit
No. Item Description Unit Quantity Price Amount
1
Salvage Tree
EA
4
$125.00
$500.00
2
Salvage Fence
LF
105
$4.00
$420.00
3
Abandon Sanitary Sewer
LF
130
$2.00
$260.00
4
Remove Bituminous Driveway
SY
100
$2.00
$200.00
5
Sawcut Bituminous Driveway
LF
40
$1.00
$40.00
6
Remove Curb
LF
45
$5.00
$225.00
7
Silt Fence
LF
50
$5.00
$250.00
8
Temporary Inlet Protection
EA
2
$500.00
$1,000.00
9
Topsoil
CY
55
$7.00
$385.00
10
Coarse Filter Agg. Foundation
TONS
200
$25.00
$5,000.00
11
Granular Bedding
CY
50
$10.00
$500.00
12
Select Granular Borrow
CY
10
$10.00
$100.00
13
8" PVC Sanitary Sewer
LF
135
$36.00
$4,860.00
14
Connect to Existing San. Sewer
EA
2
$2,720.00
$5,440.00
15
Sanitary Manhole 48" Diameter
EA
3
$2,000.00
$6,000.00
16
2" Polystyrene Insulation
SY
40
$5.00
$200.00
17
B612 Concrete Curb & Gutter
LF
45
$35.00
$1,575.00
18
4" Concrete Sidewalk
SF
350
$5.00
$1,750.00
19
Bituminous Driveway Pavement
SY
75
$35.00
$2,625.00
20
Install Salvaged Fence
LF
105
$11.00
$1,155.00
21
Install Salvaged Tree
EA
4
$125.00
$500.00
22
Sod
SY
500
$4.00
$2,000.00
TOTAL SCHEDULE CO #2 $34,985.00
TOTAL NET CHANGE ORDER NO.2 $34,985.00
CONTRACT STATUS:
Original Contract: $2,374,426.30
Net Change of Prior Change: $12,067.50
Change this Change Order: $34,985.00
Revised Contract: $2,421,478.80
Page 2 of 2
Recommended By: Kimley -Horn and Associates, Inc.
By: Date:
Agreed to By: Frattalone Companies
By: Date:
Approved By: City of Maplewood
By: Date:
Mayor
By: Date:
City Engineer
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Agenda Item L7
AGENDA REPORT
TO: Greg Copeland, City Manager
FROM: Charles Ahl, Public Works Director /City Engineer
SUBJECT: Infiltration /Inflow Reduction Program, City Project 06 -02, Resolution
Authorizing Submittal of Grant Requests for Foundation Drain Tile
Disconnection Program
DATE: November 9, 2007
INTRODUCTION
Maplewood has been identified by the Metropolitan Council Environmental Services {MCES} as having an
excess clear water problem in our sanitary sewer system that is called infiltration and inflow. MCES is
making grants available to disconnect foundation drains from residential homes. Approval to participate in
the program is recommended.
Project Background
Beginning in 2005, Maplewood faced a surcharge that approached $250,000 due to the excess water that
was in our sanitary sewer system mainly during rain events. The City has investigated and determined a
number of causes for this excess flow, ranging from holes in pipes under 1 -94 south of 3M to footing and
foundation drains improperly connected at residential homes. So far in 2005 — 2007, Maplewood has
successfully implemented programs to eliminate any surcharge from MCES.
MCES is now offering grants up to $1,000 per private foundation drain disconnected from the sanitary
sewer. These grants would be paid through the City to private property owners. Attached is a summary
sheet from MCES on the program. This program is consistent with Maplewood's investigation into our
problems and will benefit our property owners. There is no expense to the City other than administration
by the staff.
It is recommended that the city council approve the attached Resolution Authorizing the Submittal of Grant
Requests for the Foundation Drain Disconnection Program.
Attachments:
1. Resolution
RESOLUTION
AUTHORIZING SUBMITTAL OF GRANT REQUESTS
FOR
FOUNDATION DRAIN DISCONNECTION PROGRAM
WHEREAS, the City Council of Maplewood, Minnesota has previously been identified by
the Metropolitan Council Environmental Services (MCES) as having excess infiltration and inflow
in its sanitary sewer system, and
WHEREAS, MCES is offering a grant program to help defray the cost to private property
owners for the disconnection of foundation drains.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that:
The City Engineer is hereby authorized and directed to apply for grants pursuant
to the MCES Foundation Drain Disconnection Program.
Agenda Item L8
AGENDA REPORT
TO: Greg Copeland, City Manager
FROM: Charles Ahl, Public Works Director /City Engineer
Steve Kummer, Civil Engineer II
SUBJECT: Desoto Skillman Area Street Improvements, City Project 06 -16, Resolution for
Modification of the Existing Construction Contract, Change Order 4
DATE: November 15 2007
INTRODUCTION
During construction there are often unforeseen changes from the original plans and specifications. The city
council will consider approving the attached resolution directing the modification of the existing construction
contract for the Desoto- Skillman Area Street Improvements. This action was necessary due to flooding of
a business during the summer rain storms.
Project Background
On May 14 2007, the City Council awarded TA Schifsky a construction contract for utility and roadway
improvements in the amount of $3,097,587.90. Change Order 1 for additional utility work was approved on
July 23, 2007. Change Orders 2 and 3 for additional work on sanitary sewer services and upgrades to a
retaining wall along Desoto Street were approved on September 24 2007. Change Order 4 is described
below:
Change Order 4
Additional Work Requests: ($ 63,855.80) Additional storm sewer work was required along
Mississippi Street and Skillman Avenue to improve drainage on the north and south ends of
Mississippi Street between County Road B and Skillman Avenue. Several rainfall events that
occurred during the summer months exposed a major drainage problem associated with the Saint
Paul Business Center East (south of Mississippi Street). The Saint Paul Business Center East
flooded out twice during the heavy summer storms. This action is necessary to resolve and avoid
potential claims against the City. The drainage problem is a pre- existing condition but must be
resolved at this time due to area improvements. A storm sewer system was built along Skillman
Avenue to re -route drainage from the Business Center's private storm drainage system to a ditch
along the east side of 1 -35E. City staff also worked in conjunction with Mn/DOT to provide
additional storm water treatment and drainage improvements near the intersection of County Road
B and Mississippi Street. Included within this work is grading of the park area on Mississippi Street.
The total cost of the improvements to Mississippi Street and Skillman Avenue amounts to
$119,475.80. During the process of reconstructing area streets, overall, it was found that less soils
correction was needed to build the new street sections than originally anticipated. As a result, a
savings of $55,620.00 within the construction contract was realized. Therefore, the net cost of this
change order is $63,855.80.
Budget Impact
Change Order 4 will increase the construction contract by $63,855.80 to $3,300,536.77. No budget
revisions are required at this time as funds are available from the project contingencies.
Agenda Item L8
It is recommended that the city council approve Change Order 4 for the additional storm sewer work. The
resolution for the Modification of Existing Construction Contract, Change Order Number 4 is attached.
Attachments:
1. Resolution for Change Order 4
2. Change Order 4
RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 06 -16, CHANGE ORDER 4
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 06 -16, Desoto Skillman Area Neighborhood Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 06 -16, Change Order No. 4.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that:
The mayor and city clerk are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 4 in the amount of $63,855.80. The
revised contract amount is $3,300,536.77.
Page 1 of 2
CHANGE ORDER
CITY OF P D
PROJECT NAME: Desoto - Skillman Area Street Improvements
PROJECT NO: City Project 06 -16
CONTRACTOR: T.A. Schfisky and Sons Inc.
CHANGE ORDER NO.: Four (4)
DATE: November 14, 2007
The following changes shall be made in the contract documents:
REVISE SCHEDULED ROADWAY IMPROVEMENTS
Item Unit
No. Item Description Unit Quantity Price Amount
I Additional Select Granular Borrow (CV) CY -6,000 $9.27 - $55,620.00
TOTAL SCHEDULE D ROADWAY IMPROVEMENTS 455,620.00
ADD BID SCHEDULE- MISSISSIPPI DRAINAGE
Item
No. Item Description
Unit
Unit Quantity Price Amount
1
Clearing
Tree
5
S 250.00
$1,250.00
2
Grubbing
Tree
5
S 250.00
$1,250.00
3
Remove Sewer Pipe (storm)
LF
440
$ 21.00
59,240.00
4
Remove Fence
LF
50
$ 12.00
$ 600.00
5
Remove Drainage Structure
EA
8
$ 366.00
$2,928.00
6
Common Excavation
CY
2,370
S 9.00
$21,330.00
7
12" HDPE
LF
40
S 40.00
$1,600.00
8
15" HDPE
LF
170
S 41.25
$7,012.00
9
18" HDPE
LF
130
S 44.00
$5,720.00
10
24" RC PIPE
LF
39
S 60.00
$2,340.00
11
30" HDPE
LF
50
$ 63.50
$3,175.00
12
30" RC PIPE
LF
30
S 85.00
52,550.00
13
15" RC PIPE Apron and Trash Guard
EA
1
S 915.00
S 915.00
14
24" RC PIPE Apron and Trash Guard
EA
1
$1,925.00
$1,925.00
15
30" RC PIPE Apron and Trash Guard
EA
1
$1,540.00
51,540.00
16
Construct Bulkhead
EA
2
S 245.00
S 490.00
17
F &I Rigid Insulation (.c watermain
SY
8
$ 14.50
$ 116.00
or service crossing
18
Construct Drainage Structure Design
EA
3
$2,585.00
$7,755.00
48 -4020
19
Construct Drainage Structure Design
EA
2
53,482.00
56,964.00
60 -4020
20
Construct Drainage Structure Design
EA
4
$1,532.00
56,128.00
(2'x3' box)
21
Construct Drainage Structure Design
EA
1
$4,500.00
$4,500.00
Page 2 of
TOTAL NET CHANGE ORDER NO. 4
CONTRACT STATUS:
Original Contract: $3,097,587.90
Net Change of Prior Changes: $139,093.07
Change this Change Order: $63,855.80
Revised Contract: $3,300,536.77
Reconunended By: Kimley -Horn and Associates, Inc.
By: Date:
Agreed to By: T.A. Schfisky and Sons Inc.
By: Date:
Approved By: City of Maplewood
By: Date:
Mayor
Bv: Date:
$63,855.80
City Engineer
Special- outlet control structure -54"
22
Construct Drainage Stricture Design
EA
1
$4,179.00
$4,179.00
Special- outlet control structure -48"
23
Connect to Ex. Drainage Structure
EA
2
$1,222.00
$2,444.00
{MH, CBMH or build over existing pipe}
24
Random Rip Rap Class III
CY
24
$ 92.00
$2,208.00
25
Install Chain Link Fence
LF
350
S 15.00
$5,250.00
26
Silt Fence, Type Heavy Duty
LF
340
$ 4.07
$1,383.80
27
Inlet Protection
EA
9
S 400.00
$3,600.00
28
Filter log, Type Straw Bioroll
LF
110
S 6.00
$ 660.00
29
Erosion Control Blanket, Category IV
SY
840
S 4.00
$3,360.00
30
Seeding, MnDOT Mixture No. 250
AC
2
$2,500.00
$5,000.00
31
Seeding MnDOT Mixture No. 310
AC
0.25 58__,250.00___
$2,062.50
TOTAL
MISSISSIPPI DRAINAGE
$119,475.80
TOTAL NET CHANGE ORDER NO. 4
CONTRACT STATUS:
Original Contract: $3,097,587.90
Net Change of Prior Changes: $139,093.07
Change this Change Order: $63,855.80
Revised Contract: $3,300,536.77
Reconunended By: Kimley -Horn and Associates, Inc.
By: Date:
Agreed to By: T.A. Schfisky and Sons Inc.
By: Date:
Approved By: City of Maplewood
By: Date:
Mayor
Bv: Date:
$63,855.80
City Engineer
Agenda Item L9
Q e o o
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10 41=
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To: City Council
From: Greg Copeland, City Manager
Date: November 21, 2007
Re: Closing City Offices on Christmas Eve and New Year's Eve
Council Member Erik Hjelle requested I bring the matter of the 2007 Holiday schedule
for City Offices to the City Council's attention.
The City Manager has the authority to close city buildings early for Christmas Eve and
New Year's Eve but not the authority to c lose the buildings for the entire day.
City Council Policy, Section 14, D. Other Matters
The City, at the discretion of the City Manager, can allow the building to be closed
early on the day before Christmas and the day before New Year's.
Council Member Hjelle proposes the City Council authorize the City Manager to close
City Buildings for the entire business day on both December 24, 2007, Christmas Eve
and December 31, 2007, New Year's Eve.