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Home My WebLink About2007 10-22 City Council PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 22 2007 Council Chambers, City Hall Meeting No. 19 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE Acknowledgement of Maplewood Residents Serving the Country C. ROLL CALL Mayor's Address on Protocol: 'Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to comments.' D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. October 8, 2007 Council Manager Workshop 4:00 p.m. 2. October 8, 2007 Council Manager Workshop 5:00 p.m. 3. October 8, 2007 City Council Meeting 4. October 15, 2007 Council Manager Workshop F. VISITOR PRESENTATIONS G. APPOINTMENTSIPRESENTATIONS 1. Presentation on City of Maplewood Prosecution Services- H. Alan Kantrud, City Prosecutor 2. Appointment of Members for the Parks, Trails and Open Space Task Force. 3. Maplewood Veterans Honor Roll of Service- Dedication and Celebration of November 3, 2007 - Karen Guilfoile, Citizen Services Manager H. PUBLIC HEARINGS 1. Mogren Street Improvements, City Project 06 -17 a. Assessment Hearing 7 :00 p.m. b. Resolution Adopting Assessment Roll 1. CONSENT AGENDA 1. Approval of Claims 2. Conditional Use Permit Review — Hill Murray School — 2625 Larpenteur Avenue 3. Currency Exchange License Renewal — Cashway Checking — 2025 White Bear Avenue 4. Donation to Police Department from Residential Mortgage Corp. 5. Consider Approval of 2008 SCORE Funding Grant Application 6. Award Contract for 2007 -2008 Winter Sand 7. Legacy Village Tot Lot, Approval to Purchase Equipment/Preparation of Site 8. Rain bow/Maple Ridge Driveway Reconstruction, City Project 07 -03, Resolution Approving Work by City Forces 9. Mogren Street Improvements, City Project 06 -17, Approval of Easement with BP Pipelines and Easement for Trail over Pipeline 10. Kenwood Area Street Improvements, City Project 05 -16 a. Resolution for Modification of Existing Construction Contract, Change Order 13 b. Resolution for Acceptance of Project 11. Woodlyn Partners, LP Authorization of Tax Exempt Multifamily Housing Revenue Bonds 12. Church of the Presentation of the Blessed Virgin Mary Gambling Permit Resolution. All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. J. AWARD OF BIDS K. UNFINISHED BUSINESS 1. Pay Equity Implementation Report - Chuck Bethel, City Attorney for Labor Relations — Jim Fox, Fox /Lawson and Associates 2. Conservation Easements — Authorization to contract with Minnesota Land Trust to Proceed with Implementation on Tier One Sites 3. Proposed Settlement Agreement with Clear Channel Outdoor, Inc. L. NEW BUSINESS 1. Conditional Use Permit Revision — Salvation Army — 2080 Woodlynn Avenue 2. Myrtle -Idaho Area Street Improvements, City Project 07 -19 a. Approval to Add Sterling Street (Larpenteur to Holloway) Into Project Scope b. Approval to Remove Sterling Street (Montana to Larpenteur Avenues) from Project Scope 3. Beam Avenue Street Improvements, White Bear Avenue to Bellaire Avenue, City Project 07- 26, Resolution Ordering Feasibility Study 4. Upper Afton Street Improvements, McKnight Avenue to Century Avenue, City Project 07 -27, Resolution Ordering Feasibility Study. 5. Hazelwood Street Improvements, Frost Ave. to Cope Ave., City Project 07 -25, Resolution Ordering Preparation of Feasibility Study 6. Approval of Trail Overlay for Pleasant View Park, Vista Hills Park and Maplewood Heights Park 7. Municipal State Aid Street System Revisions, Resolutions Approving Revocations and Designations 8. Lark Prosperity Area Street Improvements, City Project 07 -15, Resolution for Modification of Existing Construction Contract, Change Order 2 M. COUNCIL PRESENTATIONS 1. Pleasant View Park 2. 2008 Levy 3. Internal Communications 4. Campaign Issues 5. Lower Afton Trail Update 6. N.E.S.T. Meeting 7. Letter Regarding Beam Avenue Sidewalk 8. Volunteers for 20 -08 Frog Monitoring Programs N. ADMINISTRATIVE PRESENTATIONS 1. Report on the complaint by Elizabeth Sletten regarding Xcel Energy Kohlman Lake Substation - H. Allan Kantrud, City Attorney O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 249 -2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. MINUTES MAPLEWOOD CITY COUNCIL SPECIAL CITY COUNCIL MEETING Monday, October 8, 2007 Council Chambers, City Hall 4:00 p.m. A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Ch at 4:00 p.m. by Mayor Longrie. B. ROLL CALL Diana Longrie, Mayor Present Rebecca Cave, Councilmember Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present Will Rossbach, Councilmember Present Agneda Item E1 and was called to order Mayor Longrie moved to approve the agenda. Seconded by Councilmember Cave. Ayes — Mayor Longrie, Councilmembers Cave, Hjelle, Rossbach Nay Councilmember Juenemann D. NEW BUSINESS 1. CLOSED SESSION — Chuck Bethel, City Attorney for Labor Relations: Discussion to consider potential litigation. 2. OPEN SESSION — Chuck Bethel, City Attorney for Labor Relations: Discussion of Charges of Misconduct Against an Individual Subject to Council Authority. Councilmember Hjelle moved to table the meeting until additional information is gathered by Seconded by Mayor Longrie. Ayes — Mayor Longrie, Councilmembers Cave, Hjelle Nay — Councilmembers Juenemann, Rossbach E. ADJOURNMENT Mayor Longrie moved to adjourn the meeting at 5:27 p.m. October 8, 2007, Special City Council Meeting 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER /BUDGET WORKSHOP Monday, October 8, 2007 Council Chambers, City Hall 5:00 p.m. A. CALL TO ORDER Agenda Item E2 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:45 p.m. by Mayor Longrie. B. ROLL CALL A 1 §a E. Diana Longrie, Mayor Present Rebecca Cave, Councilmember Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present Will Rossbach, Councilmember Present APPROVAL OF AGENDA Councilmember Cave moved to approve the agenda. Seconded by Mayor Longrie. Ayes - All NEW BUSINESS Inspections, Planning, Built David Fisher, City Buil Tom Ekstrand, Senior Larry Farr, Chief Build Nick Carver,'Assistan Molly Wellens, Eniro Michael Samuelson. .0 The Inspections, Planning, BL presentation regarding their d ADJOURNMENT Operations Official ner mental Health Officer ode Enforcement Officer Operations and Code Enforcement personnel gave a lent to the city council. Mayor Longrie moved to adjourn the meeting at 6:44 p.m. October 8, 2007, City Council Manager Budget Workshop 1 Agenda Item E3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, October 8, 2007 Council Chambers, City Hall Meeting No. 18 r!"l CALL TO ORDER A meeting of the City Council was held in the City Hall Council Ch at 7:00 p.m. by Mayor Longrie. and was called to order 13 A PLEDGE OF ALLEGIANCE ROLL CALL Diana Longrie, Mayor Present Rebecca Cave, Councilmember Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present Will Rossbach, Councilmember Present D. APPROVAL OF AGENDA Councilmember Cave requested moving agenda item G. Appointments /Presentations ahead of item F. Public Hearings. M1. Pleasant View Park (requested by Councilmember Cave) M2. 2008 Levy (requested by Councilmember Juenemann) M3. Internal Communications (requested by Councilmember Juenemann) M4. Campaign Signs (requested by Councilmember Hjelle) M5. Lower Afton Trail Update (requested by Mayor Longrie) M6. N.E.S.T. Meeting (requested by Mayor Longrie) M7. Letter Regarding Beam Avenue Sidewalk (requested by Mayor Longrie) M8. Volunteers for 2008 frog Monitoring Program (requested by Mayor Longrie) Councilmember Cave moved to approve the agenda as amended. Seconded by Mayor Longrie. Ayes — All E. APPROVAL OF MINUTES Approval of the September 24, 2007, 5:00 p.m. Council Manager Workshop Minutes (Closed Session). Councilmember Cave moved to approve the September 24, 2007, 5:00 p.m. Council Manager Workshop minutes as submitted. Seconded by Councilmember Hjelle. Ayes — Mayor Longrie, Councilmembers Cave, Hjelle, Rossbach Abstain — Councilmember Juenemann October 8, 2007, City Council Meeting Approval of the September 24, 2007, 6:00 p.m. Council Manager Workshop Minutes. F Councilmember Cave moved to approve the September 24, 2007, 6:00 p.m. Council Manager Workshop Minutes as submitted. Seconded by Councilmember Hjelle. Ayes — All Approval of the September 24, 2007, 7:00 p.m. City Council Meeting Minutes. Mayor Longrie requested a clarification be added under H1. Visitor Presentations after the last sentence adding Mayor Longrie informed the audience that public copies of the Code Enforcement Materials were available durina the presentation at the entrance of the chambers Mayor Longrie moved to approve the September 24, 2007, City Council Meeting Minutes as amended. Seconded by Councilmember Cave. Ayes — All ADMINISTRATIVE PRESENTATIONS 1. a. City Manager, Greg Copeland introduced the new Maplewood Public Safety Manager, Bob Dollerschell and gave a synopsis of his employment background. b. Bob Dollerschell stated it's an honor and a privilege to serve as the Maplewood Public Safety Manager. He said he has been with the City of Maplewood for 18 years and has served 9 years on the Maplewood Police Civic Service Commission. He thanked the City of Maplewood for the opportunity to serve as the new Public Safety Manager. 2. Swearina in of new Maolewood Police Officers Joseph Demullina and Lisa Darvell a. Police Chief, Dave Thomalla introduced new Maplewood Police Officers, Joseph Demulling and Lisa Darvell and shared background information for both. b. Mayor Longrie gave the Oath of Office to both officers. C. Maplewood Police Officer Lisa Darvell's father pinned the badge on her uniform. d. Maplewood Police Officer Joseph Demulling's father pinned the badge on his uniform. 3. Presentation of Lifesaving Award to Officer Tim Hawkinson a. Police Chief, Dave Thomalla presented the Maplewood Police Department Lifesaving Award to Maplewood Police Officer Tim Hawkinson. Officer Tim Hawkinson has been with the Maplewood Police Department for five months. Chief Thomalla presented Officer Hawkinson with the Lifesaving Award and pin that he will wear on his uniform. Chief Thomalla introduced Officer Joe Tran's father -in -law Robert Foss, who was the recipient of Officer Hawkinson's good deed when the hemlich maneuver was performed on him during a choking episode. October 8, 2007, City Council Meeting 0 4. Community Television Day Proclamation a. Mayor Longrie said the City of Maplewood would like to proclaim October 18, 2007, as Community Television Day. The City of Maplewood televises all City Council meetings and Commission and Board meetings on community television. Mayor Longrie read and presented the proclamation. Mayor Longrie moved to proclaim October 18, 2007, as Community Television Day Proclamation for Celebrate Community Television Day — October 18, 2007 WHEREAS democracy is the foundation of our society and in order for democracy to flourish, people must be able to communicate ideas, share opinions and get information; WHEREAS a healthy, democratic society is founded on engaged, informed and actively involved citizenry; WHEREAS for an ever increasing number of citizens their dominate means of information delivery and exchange today is through electronic media; WHEREAS Community Television contributes to diverse voices in public discourse and serves the community as an important forum for free speech as provided in the First Amendment of the US Constitution; WHEREAS Community Television provides citizens; local non - profits and other institutions with access to electronic communications training, equipment, facilities and delivery systems; teach electronic literacy and encourages civic dialogue and direct citizen participation; and; WHEREAS Community Television serves our community needs and promotes media access and enriches democracy for all people regardless of their life circumstances, their political or religious beliefs or their ability to pay; WHEREAS the City of Maplewood supports the principles of Community Television and takes an active role as a city in utilizing Community Television to communicate with its citizenry by broadcasting all City Council meetings, all citizen advisory Commissions and Board meetings and numerous other public meetings; NOW, THEREFORE IT BE RESOLVED that 1, Diana Longrie, Mayor of Maplewood and the City Council members, do hereby proclaim October 18, 2007 as Celebrate Community Television Day in the City of Maplewood and we urge all citizens to embrace the important role of public access media in our democracy to protect our liberty and perpetuate our freedom and we call upon all citizens to get involved and share with their family, friends, and neighbors through community television. Diana Longrie, Mayor Rebecca Cave, City Councilmember Kathleen Juenemann, City Councilmember Karen Guilfoile, City Clerk Erik Hjelle, City Councilmember Will Rossbach, City Councilmember October 8, 2007, City Council Meeting 3 Seconded by Councilmember Cave. Ayes — Mayor Longrie, Councilmembers Cave, Juenemann, Rossbach Ngt — Councilmember Hjelle G. PUBLIC HEARINGS Desoto Skillman Area Street Improvements — Doug Jones' Parking Bays and Sanitary Sewer Improvements, City Project 06 -16 a. Assessment Hearing b. Resolution Adopting Assessment Roll C. Public Works Director, Chuck Ahl presented the report. , Mayor Longrie asked if anyone wanted to speak regarding this item No individuals came forward. Mayor Longrie closed the public hearing. Councilmember Rossbach moved to approve the Resolution Adopting the Assessment Roll identifving assessing the benefiting properties a total of $19.265.13 for the Desoto Skillman Area Street Improvements — Doug Jones' Parking Bays and Sanitary Sewer Improvements, City Project 06 -16 RESOLUTION 07 -10 -176 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on September 10 2007, calling for aPublic Hearing, the assessment roll for the Desoto- Skillman Area Street Improvements, City Project 06 -16, Sanitary Sewer and Parking Bay Improvements, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS,, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: As of October 1S 2007, no objections have been filed REFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, 1. That the City Engineer and City Clerk are hereby instructed to review the objections received and report to the City Council at the regular meeting on October 22 2007, as to their recommendations for adjustments. 2. The assessment roll for the Desoto- Skillman Area Street Improvements, City Project 06 -16, Sanitary Sewer and Parking Bay Improvements as amended, without those property owners' assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. October 8, 2007, City Council Meeting 4 3. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2008 and shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2007. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 7, 2007, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after November 7, 2007, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The city engineer and city clerk shall forthwith after November 7, 2007, but no later than November 15, 2007, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by the council on this 8 day Juenemann. Ayes — All October 8, 2007, City Council Meeting 5 2. Pond Overlook Public Improvements — 2161 County Road D, City Project 07 -08. a. Assessment Hearing. b. Resolution Adopting Assessment Roll C. Public Works Director, Chuck Ahl presented the report. Mayor Longrie asked if anyone wanted to speak regarding this item. No individuals came forward. Mayor Longrie closed the public hearing. Councilmember Juenemann RESOLUTION 07 -10 -177 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on September 10th, 2007, calling for a Public Hearing, the assessment roll for the Pond Overlook Public Improvements (2161 County Road D), City Project 07 -08, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, due to a revision to the previously accepted assessment roll, the following changes were necessary, and the assessment roll shall be amended as follows: 1. Parcel ID 353022440011— 2161 County Road D E — Assessment revised from $163,955.52 to $148,116.77. WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: a. None. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1 That the City Engineer and City Clerk are hereby instructed to review objections received and report to the City Council at the regular meeting on October 22, 2007, as to their recommendations for adjustments. 2. The assessment roll for the Pond Overlook Public Improvements (2161 County Road D) as amended, without those property owners' assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. Such assessments shall be payable in equal annual installments extending over a period of 8 years, the first installments to be payable on or before the first Monday in January 2008 and shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2007. To each subsequent installment when due shall be added interest for one year on all unpaid installments. October 8, 2007, City Council Meeting 6 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 7, 2007, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after November 7, 2007, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The city engineer and city clerk shall forthwith after November 7, 2007, but no later than November 15, 2007, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal, taxes. Adopted by the council on this 8th day of October 2007. Seconded by Councilmember Hjelle. Ayes - All October 8, 2007, City Council Meeting 7 3. South Maplewood Moratorium Time Extension — South of Carver Avenue a. City Attorney, Alan Kantrud gave the report. b. City Manager, Greg Copeland answered questions of the council. C. Rose Lorsung, Senior Planner, Schoell Madson, answered questions of the council. Mayor Longrie asked if anyone wanted to speak regarding this item. 1. Ron Cockriel, 943 Century Avenue North, Maplewood. Mr. Cockriel agreed with the time extension of the moratorium. 2. Michael and Joe Bailey, 1615 Sterling Avenue South, Maplewood. Ms. Bailey said she agreed with the extension of the moratorium as well. Ms. Bailey said some of the neighbors sent their own response to this request to the city. Mr. Bailey said "everything worth doing - is worth doing right" so he supports the moratorium extension for the area south of Carver Avenue. City Manager Copeland said the residents that sent their responses to the City of Maplewood for the moratorium time extension will have their responses added to the record at the city. Mayor Longrie closed the public hearing. Councilmember Cave u I vvuu I w [CAP cvvvvu VNdld y �i ca — uvu:u I � the current interim ordinance, November 12 ORDINAN AN ORDINANCE FOR THE PURPOSE OF PLANNING PROCESS AND FOR DEVELt THE AREA SOUTH OF CARVER AVENUE O. 882 TINUATION OF THE PROTECTING THE .AND USE AND ZONING STANDARDS FOR PLEWOOD, MINNESOTA area under consideration in this ordinance (hereinafter referred to as the "South Maplewood y Area ") includes all the land south of Carver Avenue in Maplewood (refer to the South lewood Study Area map for the exact location. lewood City Council ordains: 1.01 The City of Maplewood is currently conducting a study that includes land use, zoning and planning components for the area south of Carver Avenue. 1.02 The objective of the study is to review existing and planned land uses and zoning designations and the existing natural and constructed features in the south Maplewood study area, including a review of the diversity of housing options within Maplewood because of the zoning. From this information, the city may make changes to the comprehensive plan, the zoning ordinance or the land use plan in the area to create better - planned and constructed developments and neighborhoods. October 8, 2007, City Council Meeting 8 1.03 In addition to the study, the city may need to revise the city's zoning ordinance, zoning map, land use map and comprehensive plan because of the following issues: - Land use Minimum lot sizes Public utility availability (including sewer and water and the costs and impact on the area) Building setbacks Open space connectivity Existing city and county public land uses Parks and trails connections Mississippi River Critical Area considerations Mississippi National River and Recreational Area (MNRRA) considerations, including those of neighboring communities Metropolitan Council Requirements and Land Planning Guide Book (including, but not limited to, the strategies for protecting special resources including solar access, wind energy access, the urban service area and historic preservation). Pedestrian flow and safety Parking Historical features and the objectives listed in the Maplewood Comprehensive Plan Topography Wetlands, ponding and other water features Storm -water systems and management requirements Housing density The percentage of R -1(R) acreage to other land use acreage for residential purposes in Maplewood. The percentage of R -1(R) housing potential in relation to other designations for housing opportunities in Maplewood, i.e. single dwelling, 40,000 square foot lots versus 10,000 square foot lots, R -1, R-1 (S), mid - density, high density to provide a comprehensive list of the housing options in Maplewood. The financial impacts of development on the city Street patterns and traffic flows Ramsey /Washington Metro Watershed District considerations and requirements MnDOT Highway and Traffic Plans for the area, including traffic and public safety Preservation of housing and life -style options 1.04 There is a need for the city to do these studies so that the city staff and the city council will have current and relevant information before considering or making any changes to the city's comprehensive plan and to the city's zoning ordinance, zoning map and land use map for the area south of Carver Avenue. SECTION 2. DEVELOPMENT AND REDEVELOPMENT STUDY; MORATORIUM 2.01 The city council authorizes the city staff to do this study. City staff shall coordinate this study with the planning commission, the environmental and natural resources commission, the historical preservation commission, other government agencies, property owners, interested citizens, the city council and any other entities that may provide input to the study. 2.02 Upon completion of the study, city staff will present the study and its results to the planning commission for their review and recommendation to the city council. October 8, 2007, City Council Meeting 9 2.03 A moratorium on development in the south Maplewood Study Area is adopted pending completion of the study and/or the adoption of any amendments to the city's zoning ordinance, zoning map, land use map or comprehensive plan as the city deems necessary because of the study. The city will not approve any new development, subdivision or building permit for a new building, except for those parcels that are two acres in size or smaller and now of record, during the moratorium period. Maplewood may issue building permits for the expansion or remodeling of existing structures, for accessory structures or for one new principal structure on an existing lot of record where the owner does not subdivide the property. SECTION 3. TERM 3.01 The term of ordinance shall be for one year or until the city council adopts amendments to the city's zoning ordinance, zoning map, land use map or comprehensive plan as the city deems necessary because of the study or the city council takes any action that directly affects the study or the ordinance. SECTION 4. VARIANCES 4.01 The city council, at their discretion, may grant variances from this ordinance based upon a determination that a proposed subdivision or development would be compatible with proposed land use and zoning, and that such proposals would keep with the spirit and intent of this ordinance. The procedures to be followed in applying for a variance from this ordinance shall be in accordance with state law on findings for variances and shall include the following: a. The applicant shall file a completed application form, together with required exhibits, to the Community Development Department. b. The applicati that the aooli su a variance shall set forth special circumstances or conditions Ileges to exist and shall demonstrate that the proposed lopment is compatible with existing or proposed land use and the application to the planning commission for their review m to the city council. cil may set, at its discretion, a public hearing before making a final on the requested variance. cil may impose such restrictions upon the proposed subdivision or as may be necessary to meet the purpose and intent of this Seconded by Mayor Longrie. Ayes — All October 8, 2007, City Council Meeting Hill 4. Sign Ordinance Amendment - Prohibited Signs -First Reading - Referral bzPlanning Connnniesk»n and Community Design Review Board. a. City Attorney, Alan Kantrud presented the report and answered questions of the city council. b. Planner, Ken Roberts answered questions of the city council. C. Tom McCarver, Clear Channel Outdoor Signs, 3225 Spring St NE, Minneapolis, addressed the council. Mayor Longrio asked if anyone wanted bz speak regarding this item. 1. Nancy Lazaryan, 2516 Linwood Avenue, Maplewood, addressed the council. She stated that the city should require an environmental impact statement regarding the light pO||udOR. Mayor L0DQ[i8 closed the public hearing. COuDCi|Dl6Dlbe[C8v6 moved to 8r)r)FOv6 the FirstFle8diOa of the Sian {}PdiO@DCe Amendment f( specifically Sec. 44-737. Prohibited Signs the orohibited section of the sian code striki Seconded bv Mayor Lonoe. Mayor Longrie made a friendly amendment to Community Design Review Board in the revie Councilmember Cave accepted the friendly at for the council vote. the deletion of the words in the Planning CODlnliSSiOO and the ent to make the motion two separate motions Councilmember Cave accepted the friendly amendment. The motion was: Councilmember Cave moved to aDi)rove the First Readina Of the Sian Ordinance Amendment for Prohibited Signs that includes the deletion of the words in the prohibited section of the sign code specifically Sec. 44-737. Prohibited signs generally that includes the deletion of the words in the prohibited section of the sign code striking n-r th-;;t r--h;-;AQe iR bF Seconded by Mayor Longrie. Ayes - Mayor Longrie, Juenemann Mayor Lonoha moved to recommend that the council refer the change to the Planning Commission and the Community Design Review Board for their consideration and input and further make the recommendation regarding the Dynamic Display ordinance. Seconded by Councilmember Cave. Aves - AJ| October 8.2OO7. City Council Meeting 11 Mayor Longrie moved that the city council reserve number 3 as recommended by the City Attorney until later on when the council gets to that topic which states that the City Council review the framework for settlement with Clear Channel and approve it as to form. Seconded by Councilmember Juenemann. Ayes — All Councilmember Juenemann wanted staff to alert the two commissions that they will be seeing the balance of the new sign code for their input soon. Councilmember Hjelle recommended that the council take a 10- minute break at 8:55 p.m. The City Council meeting resumed at 9 :05 p.m. H. VISITOR PRESENTATIONS 1. James Harkey, 2744 Clarence Street North,', Maplewood. 2. Veronica Sletten, 2747 Clarence Street, Maplewood. 3. Larry Demarre, 2746 Clarence Street, Maplewood 4. Elizabeth Sletten, 2747 Clarence Street, Maplewood. The above Maplewood residents spoke about a problem with crime in their neighborhood and discussed the idea of putting a neighborhood watch program together and asked for additional Maplewood Police protection and patrolling in this neighborhood. 5. Dave Schilling, 1955 Greenbrier Street, Maplewood. Mr. Schilling stated that even though the City Council recommended keeping the taxes down in Maplewood, Ramsey County and the State of Minnesota are increasing taxes. 6. Nancy Lazaryan, 2516 Linwood Avenue, Maplewood. Ms. Lazaryan asked how the Maplewood citizens could get something put on the ballot for the November 6, 2007, election to turn Maplewood into a Charter City. 7. Bill Kayser, 2516 Linwood Avenue, Maplewood. Mr. Kayser spoke regarding the GIS system for Ramsey County and stated how the property at 2516 Linwood Avenue comes up on the GIS system. 1. CONSENT AGENDA 1. Councilmember Hjelle moved to approve items 2, 3, 4, and 5. Seconded by Councilmember Rossbach. Ayes — All 2. Councilmember Hjelle moved to approve item 1. Seconded by Councilmember Juenemann. Ayes — Mayor Longrie, Councilmembers Cave, Hjelle, Rossbach Nair — Councilmember Juenemann October 8, 2007, City Council Meeting 12 3. Councilmember Rossbach moved to approve item 6. Seconded by Councilmember Hjelle. Ayes — All 1. Approval of Claims Councilmember Hjelle moved Approval of Claims ACCOUNTS PAYABLE $ 909,077.41 Checks #73601 thru #73672 Total Payroll GRAND TOTAL Seconded by Councilmember Juenemann. Ayes — Mayor Longrie, Councilmembers Cave, Hjelle. Rossbach Nay — Councilmember Juenemann 2. Conditional Use Permit Review — Mounds Park Academy, 2051 Larpenteur Avenue. Councilmember Hjelle moved to approve the Conditional Use Permit Review for Mounds Park Academy at 2051 Larpenteur Avenue Seconded by Councilmember Rossbach. Ayes - All October 8, 2007, City Council Meeting 13 Dated 09/19/07 thru 09/25/07 $ 133,124.75 Disbursements via debits to checking account Dated 09/14/07 thru 09/20107 $ 297,778.88 Checks #73673 thru #73733 Dated 09/26/07 thru 10/02/07 $ 308,844.03 Disbursements via debits to 'checking account Dated 09/21/07 thru 09/27/07 $ 1,648,825.07 Total Accounts Payable PAYROLL $ 541,858.83 Payroll Checks and Direct Deposits dated 09/21/07 $ 2,696.32 Payroll Deduction check #1003235 thru #1003237 Dated 09/21/07 Total Payroll GRAND TOTAL Seconded by Councilmember Juenemann. Ayes — Mayor Longrie, Councilmembers Cave, Hjelle. Rossbach Nay — Councilmember Juenemann 2. Conditional Use Permit Review — Mounds Park Academy, 2051 Larpenteur Avenue. Councilmember Hjelle moved to approve the Conditional Use Permit Review for Mounds Park Academy at 2051 Larpenteur Avenue Seconded by Councilmember Rossbach. Ayes - All October 8, 2007, City Council Meeting 13 3. Conditional Use Permit Review — Commercial Equipment Parking and Storage at 65 Larpenteur Avenue. Councilmember Hjelle moved to approve the Conditional Use Permit Review Commercial Equipment Parking and Storage at 65 Larpenteur Avenue Seconded by Councilmember Rossbach. Ayes — All 4. Resolution Appointing Election Judges for the November 6, 2007, Local General Election. Councilmember Hjelle moved to approve the Resolution Appointing Election Judges for the November 6, 2007, Local General Election RESOLUTION 07 -10 -178 ACCEPTING ELECTION JUDGES RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of Election Judges for the 2007 Municipal General Election, to be held on Tuesday, November 6, 2007. Aherns, Fran Desai, Bhupat Hasledalen, Lisa Anderson, Cynthia Deshler, Maria Hatlestad, Kathryn Anderson, Elsie DeVeau, Priscilla'' Hecht, Lloyd Anderson, Ronald Dicks, Judy Heininger, Gordon Anderson, Vivian Dickson, Helen Jean Hilliard, Barb Ansari, Ahsan Dittel, Kathleen Hines, Constance Barrett, Marlis Droeger, Diane Hinnenkamp, Gary Bartelt, Joan DuCharme, Fred Hogan, Anna Bedor, David Duellman, Audrey Holzemer, Mary Behrens, Margaret Dvorak, Margaret Horton, Shirlee Belland, Jaime Eddy, Betty Hulet, Jeanette Berry, Robert Eickhoff, Carolyn Hunt, Marie Bloecher, Crystal Eineke, John Huntoon, Lynn Bortz, Jeanne Erickson, Elizabeth Iversen, Mildred Boyd, Mary Erickson, Phyllis Janacek, Jeffrey Breidenstein, Ann Marie Fastner, Delors Jefferson, Gwendolyn Brown, Amy Fischer, Lorraine Jenkins, Chris Brown, Joanne Fischer, Mary Johannessen, Judith Bunde, Jeanette Fitzgerald, Delores Johnson, Barbara Button, Joan Flister, Stephen Johnson, Carmen Byers, James Fosburgh, Anne Jones, Victoria Cahanes, Lucille Franzen, James Jurmu, Joyce Carborne, Joyce Franzen, Nick Kidman, Marilyn Carle, Jeanette Frederickson, Rita Kirchoff, Harold Carr, Robert Freer, Mary Jo Kleiter, Kalie Cleland, Ann Fry, Patricia Kliever, Rosemary Cohn Madson, Debra Gaines, Mark Knauss, Carol Connelly, Thomas Gelao, Beverly Koch, Rosemary Connolly, Colleen Golaski, Diane Kohuth, Julie Cooper, Jason Grant, Guy Kolasa, Joan Cottrell, Joan Gudknecht, Jamie Koval, Harry Davidson, Mae Gunn, Jaclynn Kramer, Dennis Davidson, Marianne Gunther, Roy Kramer, Patricia Deeg, Edward Guthrie, Rosie Krekelberg, Mona Lou Dempsey, Loree Haack, Donita Kroll, Lisa October 8, 2007, City Council Meeting 14 Krominga, Josephine Mossong, Betty Skinner, Jeanne Lackner, Marvella Muraski, Gerry Snidarich, Lisa Lally, Rita Myster, Thomas Spangler, Bob Lampe, Charlotte Neis, Clara Spies, Louis Larson, Anita Nguyen, Tina Stafki, Tim Lauren, Lorraine Nieman, James Stark, David Lawrence, Donna Nieters, Louise Stephanie, Pam Leiter, Barbara Nissen, Helen Stevens, Sandra Leiter, Jacqueline Norberg, Ann Storm, Mary Leo, Ann Oakes, Todd Swanson, Ingrid Leo, Pati O'Brien, D. William (Bill) Tauer, Lori Leonard, Claudette Olson, Lois Taylor, Lorraine Lincowski, Steve Olson, Mary Taylor, Rita Lincowski, Vi Olson, Norman Theissen, Jean Lockwood, Jackie Olson, Rachel Tillman, Leila Lodge, Audrey Paddock, Ken Tolbert, Franklin Lofgren, Delores Pehl, David Tucker, Cecilia Lofgren, Richard Petrie, James Unger, Connie Lowe - Adams, Shari Popham, Mike Urbanski, Holly Lund, Rebecca Prettner, Ruth Urbanski, William Lundgren, Robert Priefer, William VanBlaricom, Beulah Lundgren, Robert Prokosch, Dan VanderPoll, Kathy Luttrell, Shirley Prokosch, Pam Vanek, Mary Madson, Colin Roller, Carol Vargas - Mulcahy, Jeremy Maeyaert, Paul Rome, Holly Vatne, Mary Mahowald, Valerie Rossow, Kenneth Volkman, Phyllis Mahre, Carol Rowe; Charles Wandersee, Gene Mahre, Jeri Rudeen, Elaine Wasmundt, Gary Manthey, John Satriano, Pauline Wasmundt, Gayle Marsh, Delores Sauer, Elmer Willy, John Maskrey, Thomas Sauer, Kathleen Willy, Nancy McGinnis, Sharon Schmidt, Deborah Wistl, Zachary Mechelke, Geraldine Schneider, MaryAnn Witschen, Delores Mechelke, Marylou Schroepfer, Harriet Zacho, Karen Meyer, Jackie Schultz, Louise Zager, Scott Meyerding- Dedrick, Polly Schulze, William Zuercher, Courtney Misgen, Joan Shankar, Ananth Zuercher, Maggie Seconded by Councilmember Rossbach. Ayes - All October 8, 2007, City Council Meeting 15 5. Piano Donation to the MCC and Ashland Theater Productions. Councilmember Hjelle moved to approve the Piano Donation to the MCC and Ashland Theater Productions. Seconded by Councilmember Rossbach. Ayes - All 6. Authorization to Enter into Lease Agreement for Strength and Cardio Equipment. Councilmember Rossbach moved the Authorization to Enter into a Lease Agreement for Strength and Cardio Equioment for a three -year period and not to exceed $2.000 per month. Seconded by Councilmember Hjelle. Ayes - All J. AWARD OF BIDS 1. MCC Exterior Door Replacement Award of Bid a. City Clerk, Karen Guilfoile presented the report. b. Building Official, Dave Fisher spoke about the doors at the MCC. Mayor Longrie Seconded by Councilmember Juenemann. A Mayor Longrie Seconded by Councilmember Hjelle. Ayes - All L. NEW BUSINESS 1. City Manager, Greg Copeland presented the report. Mayor Longrie moved to adopt the proposed Charitable Gambling Tax Fund 2008 Awards schedule awarding $34,060.00 based upon estimated availability of $35,000 in Charitable Gamblinq Tax Funds for 2008. Any reduction in available funds will result in a proportional reduction of the award amount. Seconded by Councilmember Juenemann. Ayes - All October 8, 2007, City Council Meeting 16 2. Approval of Settlement Framework with Clear Channel Outdoor, Inc a. City Attorney, Alan Kantrud presented the report and answered questions of the city council. b. Tom McCarver, Clear Channel Outdoor, Inc. gave a PowerPoint presentation about billboards and Dynamic Display signs and answered questions of the city council. Mayor Longrie recommended that the Maplewood Community Center sign Seconded by Councilmember Cave. 3. Re- designation of Funds — Comrr a. City Clerk, Karen Guilfoile council. Councilmember Cave changing needs of the center. Seconded by Council Councilmember H table the remaini ed by Ju em council move forward in the discussion reaardina the Ayes - Mayor Longrie, Councilmembers Cave, Hjelle, Nays — Councilmembers Juenemann, Rossbach nits Center Sian. resented the report and answered questions of the city WTV the city council meeting to complete item L4 and tina until the next citv council meetina on October mann. Ayes — All 4. Approval of Proposed Feasibility Study for Edgerton Roselawn Pond Project a. Public Works Director, Chuck AN presented the report. Councilmember Juenemann moved to approve the proposed feasibility study far Edge rton /Rosblawn 'Pond Project. Seconded by Councilmember Hjelle. Ayes — Councilmembers Juenemann, Cave Nays_ Mayor Longrie, Councilmembers Hjelle, Rossbach. The motion failed on a 3 -2 vote. October 8, 2007, City Council Meeting 17 Councilmember Hjelle moved to table the remaining portion of the meeting until the next city council meeting Monday, October 22, 2007 Seconded by Councilmember Juenemann. Ayes — All M. COUNCIL PRESENTATIONS M1 M2 M3 M4 M5 M6 M7 M8 Pleasant View Park 2008 Levy Internal Communications Campaign Signs Lower Afton Trail Update N.E.S.T. Meeting Letter Regarding Beam Avenue Sidewalk Volunteers for 2008 Frog Monitoring Program N. ADMINSTRATIVE PRESENTATIONS None. O. ADJOURNMENT Mayor Longrie moved to adjourn the meeting at 11:10 p.m. October 8, 2007, City Council Meeting 18 MINUTES MAPLEWOOD CITY COUNCIL MANAGER /WORKSHOP Monday, October 15, 2007 Council Chambers, City Hall 4:00 p.m. A. CALL TO ORDER Agenda Item E4 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 4:00 p.m. by Mayor Longrie. B. ROLL CALL Diana Longrie, Mayor Present Rebecca Cave, Councilmember Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present Will Rossbach, Councilmember Present C. APPROVAL OF AGENDA City Manager Copeland requested to table item E4. 2008 -2012 Capital Improvement Plan Discussion of Final Revisions — Bob Mittel, Finance and Administrative Manager, to next week's city council workshop due to the length of the meeting. Mayor Longrie moved to approve the agenda as amended. Seconded by Councilmember Cave. Ayes - All D. OLD BUSINESS None. E. NEW BUSINESS 1. Conservation Easements a. Chuck Ahl, Public Works Director introduced the item and answered questions of the city council. b. Alan Kantrud, City Attorney answered questions of the city council. c. Virginia Gaynor, City Open Space Naturalist answered questions of the city council. Councilmember Cave excused herself from the meeting for the remainder of the meeting. 2. Budget Workshop — Fire Department a. Steve Lukin, Maplewood Fire Chief gave a Budget Presentation to the city council. b. Bob Mittet, Finance and Administrative Manager answered questions of the city council. Councilmember Juenemann requested a five - minute break at 6:00 p.m. The city council meeting resumed at 6:05 p.m. October 15, 2007, City Council Manager Workshop Agenda Item E4 3. Fire Relief Association 2008 Request, Ed Fitzgerald, President, Maplewood Firefighters Relief Association and Ed Dietz, Treasurer. a. Bob Mittet, Finance and Administrative Manager gave a short report. b. Ed Fitzgerald, President of Maplewood Fire Fighters Relief Association addressed the city council, gave a presentation and answered questions of the council. c. Ed Dietz, Treasurer of Maplewood Fire Fighters Relief Association addressed the city council, gave a presentation and answered questions of the council. d. John Melander, Vice President of Maplewood Fire Fighters Relief Association addressed the city council, gave a presentation and answered questions of the council. 4. 2008 -2012 Capital Improvement Plan Discussion of Final Revisions — Bob Mittet, Finance and Administrative Manager was tabled until the next council meeting 5. CLOSED SESSION — Copar Inc. vs. City of Maplewood — John Baker, Greene Espel F. ADJOURNMENT Mayor Longrie moved to adjourn the meeting at 7: October 15, 2007, City Council Manager Workshop 2 W tX , aqdfi"weeaa ICJ 006 r: ro T"i''i1 To: City Council From: Greg Copeland, City Manager Agenda Item G2 Date: October 17, 2007 Re: Appointment of At Large Public Representatives to the Parks, Trails and Open Space Task Force The Parks, Trails and Open Space Task Force was created to facilitate the updating of the Comprehensive Plan. The Task Force is not a permanent advisory body, it was created to advise the City Council only during the planning process. There is no formal recruitment process for the Task Force. Each Commission has selected their representatives from among their membership and selected alternate members as well. It is expected that the Task Force's work will be completed in the next four months, probably by the end of February 2008. It is anticipated the Task Force will meet six times over that period. Each City Council Member may select one task force member to fill the five At -Large Public Representative seats. You may announce your appointment at the October 22, 2007 meeting or notify the City Manager's Administrative Assistant of your appointment at a later date. The first meeting of the Task Force is scheduled for November 3, 2007. There are fifteen members of the Task Force. Commission Members Alternate Parks and Recreation 3 1 Environmental and Natural Resource 3 1 Planning Commission 2 1 Historic Preservation 1 1 * Community Review Design Board 1 1 * At Large Public Representatives 5 * Not yet selected. Agenda Item H1 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer Erin Laberee, Assistant City Engineer SUBJECT: Mogren Street Improvements, City Project 06 -17 1. Assessment Hearing, 7:00 p.m. 2. Approve Resolution for Adoption of Assessment Roll DATE: October 11 th . 2007 INTRODUCTION On May 14 th , the city council awarded the Mogren Street Improvements to Frattalone Companies for $2,374,426.30. An assessment hearing has been scheduled for October 22n to levy assessments to the benefiting properties. Bruce Mogren is developing the former Countryview Golf Course site. As part of the development, improvements to Beam Avenue and a new north south roadway connecting Beam Avenue to County Road D are under construction. Frattalone Companies was awarded the bid and are currently constructing the improvements. Bruce Mogren entered into a developer's agreement with the city and has signed an assessment waiver for the roadway improvements. The final assessment roll is attached. The assessment roll identifies assessing the properties a total of $2,494,288.00 which includes the construction contract and engineering costs. BUDGET IMPACT There will be no impact to the budget at this time. RECOMMENDATION It is recommended that the city council approve the attached resolution for the adoption of the assessment roll for the Mogren Street Improvement Project, City Project 06 -17. Attachments: 1. Resolution: Adoption of the Assessment Roll 2. Assessment Roil 3. Location Map RESOLUTION ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on September 24 2007, calling for a Public Hearing, the assessment roll for the Mogren Street Improvements, City Project 06 -17, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. Such assessments shall be payable in equal annual installments extending over a period of 8 years, the first installments to be payable on or before the first Monday in January 2008 and shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2007. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 2. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 21 st, 2007, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after November 21 2007, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 21 st or interest will be charged through December 31 of the next succeeding year. 3. The city engineer and city clerk shall forthwith after November 21 st, 2007, but no later than November 21 St 2007, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by the council on this 22 day of October 2007. I- 7 w O Z W 5; W > 0 0 oat 0 0 z 3: w LLI w 15 -i U) a. 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DULUTH CJF W Kel 1� (n VILLAGE T�R Z LEGACY t]ji 091 E L2 L I Legacy WOODLYNN AVE, Village 11. i Scul pture P. ST. JOHN'S_ to BLVD, 1 1 V) T-0 OR N " 'Project JI L ocation V) U KohIman Lake w ry KOHLMAN ULAVE. ITJ COUNTY i t`} Kohiman Park P LC TGp C7 1'- Manufactured o V) I Housing —J1 i I I :D! 2 Oil LLJ U) C� 3 LJJ CONbNOR ' Z AVE, N1 AVE. (1 COUNTY ROAD D COUNTY ROAD COUNTY ROAD D CT. 1 I KS ic) D CIR. 61 < SEXTANT AVE. Sun HIGHRIDGE CT, QI i Ridge Park 5. CHAMBERLAIN ST. 6. b < 0 MINGV�Ay T 8. COTTAGE LONE LN. C) H COUNTY ROA D III LYDIA` AVE. ` � f I -- ------ co 2 0. 5 \ ✓� 3 BEAM AVE. 1. SUMMIT CT.1 2. COUNTRYVIEJq CIR. 3. DULUTH CJF W Kel 1� (n VILLAGE T�R Z LEGACY t]ji 091 E L2 L I Legacy WOODLYNN AVE, Village 11. i Scul pture P. ST. JOHN'S_ to BLVD, 1 1 V) T-0 OR N " 'Project JI L ocation V) U KohIman Lake w ry KOHLMAN ULAVE. ITJ COUNTY i t`} Kohiman Park P LC TGp C7 1'- Manufactured o V) I Housing —J1 i I I :D! 2 Oil LLJ U) C� 3 LJJ CONbNOR ' Z AVE, N1 AVE. 1 /JJJ KS ic) SEXTANT AVE. Q `f /V GERVAIS AVE. p�Wy no scale I 0 0 LJJ \ o N �,, P on d < ona ,l X 0 �Jz � 5 North (n Hazelwood Park LLJ LJ C L-2 L E k1 1-H Z Ii X31 -J LLJ < V) Lli DEMONT 11 AVE. m 1 [ BROOKS E. Harvest 0 Park Of Fo ur < a Seasons ur P! rk AVE. _ Park ,SEXTANT I L lL �GRANDVIEW] AVE, Project Location Mogren Street Improvement 06-17 AGENDA NO. 1-1 AGENDA REPORT TO: City Council FROM: Finance and Administration Manager RE: APPROVAL OF CLAIMS DATE: October 17, 2007 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 576,767.05 Checks # 73734 thru # 73812 dated 10/02/07 to 10/09/07 $ 563,957.16 Disbursements via debits to checking account dated 09/28/07 to 10/04/07 1,789,584.51 Checks # 73813 thru # 73859 dated 10/10/07 thru 10/16/07 $ 296,038.77 Disbursements via debits to checking account dated 10/05/07 thru 10/11/07 $ 3,226,347.49 Total Accounts Payable PAYROLL $ 446,184.76 Payroll Checks and Direct Deposits dated 10/05/07 $ 2,624.27 Payroll Deduction check # 1003333 thru # 1003335 dated 10/05/07 $ 448,809.03 Total Payroll $ 3,675,156.52 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2903 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. ds. attachments S:\CTY Lists and Reports 2007\Agenda Reports\1 0-22-07\1 1 Approval of Claims Check Register City of Maplewood Check Date Vendor 73734 10/0212007 00935 MAPLEWOOD FIRE FIGHTERS RELIEF 73735 10103/2007 00396 DEPT OF PUBLIC SAFETY 73736 10105/2007 02464 US BANK 73737 10/0512007 03262 HENNEPIN CHIEF'S ASSN 73738 10/0912007 00111 ANIMAL CONTROL SERVICES INC 73739 10109/2007 00687 HUGO'S TREE CARE INC 10109/2007 00687 HUGO'S TREE CARE INC 1010912007 00687 HUGO'S TREE CARE INC 73740 1010912007 02728 KIMLEY -HORN & ASSOCIATES INC 1010912007 02728 KIMLEY -HORN & ASSOCIATES INC 1010912007 02728 KIMLEY -HORN & ASSOCIATES INC 10/0912007 02728 KIMLEY -HORN & ASSOCIATES INC 10/0912007 02728 KIMLEY -HORN & ASSOCIATES INC 10109/2007 02728 KIMLEY -HORN & ASSOCIATES INC 73741 10109/2007 01018 MINNEAPOLIS FINANCE DEPT 73742 1010912007 01337 RAMSEY COUNTY -PROP REC & REV 1010912007 01337 RAMSEY COUNTY -PROP REC & REV 10109/2007 01337 RAMSEY COUNTY -PROP REC & REV 10109/2007 01337 RAMSEY COUNTY -PROP REC & REV 73743 10/0912007 01504 CITY OF ST PAUL 73744 10/0912007 02347 10,000 LAKES CHAPTER 73745 10109/2007 03918 ACCOUNTEMPS 73746 10109/2007 02411 ALEX AIR APPARATUS INC 73747 10/0912007 01996 ALLINA HEALTH SYSTEMS 10/0912007 01996 ALLINA HEALTH SYSTEMS 73748 1010912007 01830 ALPHA VIDEO & AUDIO INC 73749 1010912007 00204 BONESTROO & ASSOCIATES 10/0912007 00204 BONESTROO & ASSOCIATES 73750 10/0912007 00216 BRIGGS & MORGAN, P.A. 73751 10109/2007 02149 HEIDI CAREY 73752 10109/2007 02585 CENTRAL INTERNAL MEDICINE 73753 10/0912007 03849 COMMUNITY SOLUTIONS FUND 73754 10/0912007 03965 CORPORATE MARK, INC. 73755 10109/2007 00358 DGM INC. 10109/2007 00358 DGM INC. 10/0912007 00358 DGM INC. 10/0912007 00358 DGM INC. 10109/2007 00358 DGM INC. 10109/2007 00358 DGM INC. 1010912007 00358 DGM INC. 1010912007 00358 DGM INC. 1010912007 00358 DGM INC. 1010912007 00358 DGM INC. 10/0912007 00358 DGM INC. 10/0912007 00358 DGM INC. 10109/2007 00358 DGM INC. 10109/2007 00358 DGM INC. 1010912007 00358 DGM INC. 73756 1010912007 03962 EMS REGULATORY BOARD 73757 10109/2007 00471 VIRGINIA ERICKSON 73758 10109/2007 00506 FIRE EQUIPMENT SPECIALTIES, IN 10/0912007 00506 FIRE EQUIPMENT SPECIALTIES, IN 73759 10/0912007 00652 STEVE HEINZ 73760 10109/2007 03262 HENNEPIN CHIEF'S ASSN 10109/2007 03262 HENNEPIN CHIEF'S ASSN 10/0912007 03262 HENNEPIN CHIEF'S ASSN Description Amount FIRE STATE AID STATE SALES TAX FOR TWO VEHICLES PETTY CASH FOR BOOYA FESTIVAL REGISTRATION FEE PATROL & BOARDING FEE 9/17 - 9/30 STORM CLEAN UP STORM CLEAN UP ASH TREE TRIMMING PROJ 06 -16 PROF SRVS THRU 8131 PROJ 07 -15 PROF SRVS THRU 8/31 PROJ 06 -17 PROF SRVS THRU 8/31 PROJ 04 -21 PROF SRVS THRU 8/31 PROJ 02 -21 PROF SRVS THRU 8/31 PROJ 06 -21 PROF SRVS THRU 8/31 AUTO PAWN SYSTEM - AUGUST FLEET SUPPORT FEE - JULY FLEET SUPPORT FEE - AUGUST PLANTS FOR RESTORATION FLEET SUPPORT FEE - SEPTEMBER PROJ 07 -03 RELOCATE HYDRANT SEMINAR FOR BUILDING INSPECTORS TEMPORARY EMPLOYEE WEEK END 9121 COMPRESSOR SERVICE /MAINT EMT TRAINING CLASS EMT TRAINING CLASS MOVIE SCREENISERVICES PROF SRVS 8/5 - 9115 PROF SRVS 6/24 - 8/4 BOND COUNSEL SRVS SERIES 2007A REIMB FOR MILEAGE 1/3 - 9126 CARDIAC STRESS TEST FEE QUARTERLY REMITTANCE - 3RD QTR UNIFORM APPAREL- RAMSEY CO TOW VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW VEHICLE TOW VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE DATA REQUEST REIMB FOR UNIFORM 9126 - 9/27 FIRE EQUIP SUPPLIES FIRE EQUIP SUPPLIES REIMB FOR SHOES 9127 REGISTRATION FEE REGISTRATION FEE REGISTRATION FEE 203,238.00 725.00 100.00 100.00 1,183.32 7,695.00 678.94 359.44 63,872.64 52,246.09 41,940.19 8,915.94 2,070.44 755.25 536.00 765.05 765.05 700.77 577.80 3,291.43 875.00 1,226.76 661.03 3,325.00 2,660.00 382.78 371.75 127.50 12, 537.00 50.93 170.00 5.00 466.10 159.75 149.10 143.78 122.48 122.48 106.50 106.50 90.53 90.53 90.53 90.53 90.53 90.53 90.53 90.53 42.14 436.47 676.83 591.55 39.99 40.00 40.00 40.00 2 Check Register City of Maplewood Check Date Vendor Description Amount 73761 10/0912007 00659 HENNEPIN TECHNICAL COLLEGE LINE OFFICER BASIC TRAINING 657.24 73762 10109/2007 03968 HIGHWAY TECHNOLOGIES, INC BATTERIES FOR FLASHERS 45.00 73763 10109/2007 03597 MARY JO HOFMEISTER REIMB FOR MILEAGE 9/6 - 10/2 12.85 73764 10/09/2007 02506 HUNT ELECTRIC CORP REPAIR LIGHTS ON FIELD #2 449.54 73765 10/09/2007 00483 IDEACOM MID - AMERICA REPLACEMENT PHONES 428.93 73766 10109/2007 01605 IFP TEST SERVICES INC PSYCHOLOGICAL EXAMS 750.00 73767 10109/2007 03963 IMPRESSIVE PRINT PRINTING OF OPEN SPACE BROCHURE 2,935.14 73768 1010912007 02196 JORGENSON CONST INC PROJ 03 -19 PW BLDG ADDITION FINAL 10.000.00 73769 1010912007 00807 MARY KOEHNEN REIMB FOR MILEAGE 8129 2177 73770 1010912007 00393 DEPT OF LABOR & INDUSTRY MONTHLY SURTAX - SEPT 2535110824 5,941.23 73771 1010912007 03756 DIANA LONGRIE REIMB- INT,TLC TICKETS, 378.34 73772 10/0912007 02215 JASON MARINO POLICE OFFICER FOR 1016 RECEPTION 280.00 73773 10/0912007 02197 MASTERPIECE HOMES INC ESCROW RELEASE - 364 TOENJES 1,263.77 10109/2007 02197 MASTERPIECE HOMES INC ESCROW RELEASE - 334 SUMMER 1,261.51 10109/2007 02197 MASTERPIECE HOMES INC ESCROW RELEASE - 332 SUMMER 1,261.51 1010912007 02197 MASTERPIECE HOMES INC ESCROW RELEASE - 339 SUMMER 1,260.10 1010912007 02197 MASTERPIECE HOMES INC ESCROW RELEASE - 337 SUMMER 1,260.10 10109/2007 02197 MASTERPIECE HOMES INC ESCROW RELEASE - 314 SUMMER 1,257.64 10109/2007 02197 MASTERPIECE HOMES INC ESCROW RELEASE - 316 SUMMER 1,257.64 10/0912007 02197 MASTERPIECE HOMES INC ESCROW RELEASE - 327 SUMMER 1,250.00 73774 10/0912007 03967 MENDOTA HOMES INC. ESCROW RELEASE - 2000 CO RD D 21,765.07 73775 10109/2007 03270 MICHAEL A. MILLER /ISN SOFTBALL UMPIRING 8127 - 9128 4,236.00 73776 10109/2007 01079 MN CHIEFS OF POLICE ASSN FALL CONFERENCE 90.00 73777 10/0912007 01126 MN NCPERS LIFE INSURANCE PERA LIFE INSURANCE - OCTOBER 332.00 73778 10/0912007 03622 MN OFFICE OF ENTERPRISE TECH WIDE AREA NETWORK -AUG 392.00 73779 1010912007 01088 MN POLLUTION CONTROL AGENCY PROJ 04 -21 GLADSTONE REDEV 6127 - 1,125.00 73780 1010912007 02696 MUSKA ELECTRIC CO ELECTRICAL WORK 2,938.42 10/09/2007 02696 MUSKA ELECTRIC CO ELECTRICAL WORK 518.88 10/09/2007 02696 MUSKA ELECTRIC CO ELECTRICAL WORK 439.87 10109/2007 02696 MUSKA ELECTRIC CO ELECTRICAL WORK 391.00 73781 10109/2007 03966 NORTHERN LIGHTS PERFORMING AT FARM ON 1016 210.00 73782 10/0912007 01202 NYSTROM PUBLISHING CO INC CITY NEWS 2,164.74 10/0912007 01202 NYSTROM PUBLISHING CO INC SCHOOL BROCHURE 1,854.86 73783 10109/2007 00001 ONE TIME VENDOR REFUND SFM - AMB 071444E 883.45 73784 10109/2007 00001 ONE TIME VENDOR REIMB B STUEVE - BCBS BENEFIT 280.00 73785 10/0912007 00001 ONE TIME VENDOR REIMB G RENTERIA - DRIVEWAY PROD 06 267.30 73786 10/0912007 00001 ONE TIME VENDOR REFUND H O'BRIEN - VOLLEYBALL 50.00 73787 10109/2007 00001 ONE TIME VENDOR REIMB G JUENEMANN - RAINGARDEN 40.00 73788 10109/2007 00001 ONE TIME VENDOR REIMB C OLSON - RAINGARDEN PROJ 05- 30.86 73789 1010912007 00001 ONE TIME VENDOR REIMB J POGREBA - RAINGARDEN 30.82 73790 1010912007 00001 ONE TIME VENDOR REIMB P ANDERSON - MEMBERSHIP 30.67 73791 1010912007 00001 ONE TIME VENDOR REIMB W TUPPER - RAINGARDEN 29.99 73792 1010912007 00001 ONE TIME VENDOR REIMB M &J JOHNSON - RAINGARDEN 15.98 73793 10/0912007 00001 ONE TIME VENDOR REIMB R RICE - SEED PROD 06 -16 9.52 73794 10/0912007 03872 PRO STAFF TEMP CONTROLLER WEEK END 9123 1,979.20 73795 10109/2007 03840 REAL LIFE VIDEO VIDEO TECH SERVICES - SEPTEMBER 877.62 73796 10109/2007 03960 THE REMODELER SHOP REMODEL STATION 1 & 3 KITCHEN AREA 10,650.00 73797 1010912007 03446 RICK JOHNSON DEER & BEAVER INC DEER REMOVAL - SEPT 100.00 73798 1010912007 01387 DR. JAMES ROSSINI FITNESS PROGRAM ADMIN FEE - SEPT 100.00 73799 10109/2007 01409 S.E.H. PROJ 07 -01 PROF SRVS - AUGUST 26,219.75 10109/2007 01409 S.E.H. PROJ 06 -05 PROF SRVS - AUGUST 9,908.14 10/0912007 01409 S.E.H. PROJ 04 -21 PROF SRVS - AUGUST 3,835.32 10/0912007 01409 S.E.H. PROJ 07 -08 PROF SRVS - AUGUST 3,518.08 10109/2007 01409 S.E.H. PROJ 06 -02 PROF SRVS - AUGUST 1,623.49 10109/2007 01409 S.E.H. PROJ 06 -17 PROF SRVS - AUGUST 481.01 73799 10/0912007 01409 S.E.H. PROF SRVS - AUGUST 416.78 3 Check Register City of Maplewood Check Date Vendor Description Amount 10/0912007 01409 S.E.H. PROJ 02 -07 PROF SRVS - AUGUST 348.27 10109/2007 01409 S.E.H. PROJ 04 -05 PROF SRVS - AUGUST 245.00 73800 10109/2007 03073 SANDERS WACKER BERGLY INC PROF SRVS 711 - 8131 600.00 73801 10/0912007 03879 SANSIO EMS RUNSHEETS SUBSCRIPTION - SEPT 614.60 73802 10/0912007 02632 SERVICE MASTER CARPET CLEANING 585.75 73803 10109/2007 00198 ST PAUL REGIONAL WATER SRVS FROST - ENGLISH IRRIGATION 258.10 10109/2007 00198 ST PAUL REGIONAL WATER SRVS WATER UTILITY 123.19 1010912007 00198 ST PAUL REGIONAL WATER SRVS WATER USAGE - IRRIGATION SYSTEM 96.00 73804 1010912007 01550 SUMMIT INSPECTIONS ELECTRICAL INSPECTION - SEPTEMBER 3.536.88 73805 1010912007 01578 T R F SUPPLY CO. SCRIM TOWELS 332.28 73806 1010912007 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS 566.96 10/0912007 01574 T.A. SCHIFSKY & SONS, INC PROJ 06 -16 BASE MATERIAL FOR 516.09 73807 10/0912007 03776 TRAILSOURCE LLC TRAIL LAYOUT, BRUSH REMOVAL, & 12,531.25 73808 10109/2007 02069 ULTIMATE DRAIN SERVICES INC PROJ 07 -14 SEWER TELEVISING 520.00 10109/2007 02069 ULTIMATE DRAIN SERVICES INC PROJ 07 -14 SEWER TELEVISING 490.00 1010912007 02069 ULTIMATE DRAIN SERVICES INC PROJ 07 -14 SEWER TELEVISING 470.00 1010912007 02069 ULTIMATE DRAIN SERVICES INC PROJ 07 -14 SEWER TELEVISING 405.00 10109/2007 02069 ULTIMATE DRAIN SERVICES INC PROJ 07 -14 SEWER TELEVISING 350.00 10109/2007 02069 ULTIMATE DRAIN SERVICES INC PROJ 07 -14 SEWER TELEVISING 275.00 10/0912007 02069 ULTIMATE DRAIN SERVICES INC PROJ 07 -14 SEWER TELEVISING 275.00 10/0912007 02069 ULTIMATE DRAIN SERVICES INC PROJ 07 -14 SEWER TELEVISING 160.00 10109/2007 02069 ULTIMATE DRAIN SERVICES INC PROJ 07 -14 SEWER TELEVISING 160.00 10109/2007 02069 ULTIMATE DRAIN SERVICES INC PROJ 07 -14 SEWER TELEVISING 160.00 10/0912007 02069 ULTIMATE DRAIN SERVICES INC PROJ 07 -14 SEWER TELEVISING 160.00 73809 10/0912007 00529 UNION SECURITY INSURANCE CO LTD PLAN 4043120 -2 OCTOBER 2.891.48 1010912007 00529 UNION SECURITY INSURANCE CO STD PLAN 4043120 -1 OCTOBER 1,626.06 73810 1010912007 01698 UNITED WAY OF THE ST. PAUL QUARTERLY PAYMENT - 3RD QTR 78.00 73811 10/0912007 03827 WEBQA INC. GOVQA SUBSCRIPTION Q4 2007 1,125.00 73812 10/0912007 01764 TOM WESTLING TENNIS INSTRUCTOR - FALL SESSION 540.00 576767.05 79 Checks in this report. 4 CITY OF MAPLEVVOOD Disbursements via Debits bu Checking account Transmitted Date O9/27/O O9/27/0 UA/28/07 U8/2O/0T 1O/O1/O7 10/U1/0T 10/O2/07 10/O2/0T 1O/O2/O7 10/O3/07 Settlement Date O9/20O O9/28/0 10/O1/07 10/O1/0T 1O/02/O7 10/U2/07 10/O3/07 10/O3/0T 1O/O3/O7 10/O4/0T Payee MN State Treasurer MN Dept of Natural Resources MN State Treasurer US Bank MN State Treasurer Pitney Bowes MN State Treasurer UG Bank VISA One Cand° US Bank VISA One Card* MN State Treasurer 1� Description Amount Drivers License/Deputy Registrar DNR electronic licenses Drivers License/Deputy Registrar 2 Debt Service payments Drivers Licenae/OeputyRegie\nar Postage Drivers Lioenae/OeputyRegio\nar Purchasing card items Credit Card fees Drivers License/Deputy Registrar *Detailed listing of VISA purchases iaattached. 12,341.75 160.00 13089.43 432262.51 18981.5 15 26137.85 44716.61 59.64 16192.87 Visa Transactions Pasted from 09/15/07 to 9/28/07 Trans Date Posting Date Merchant Name Trans Amount Name 09/21/2007 09/24/2007 FACTORY CARD OUTLET #284 $120.61 MANDY ANZALDI 09/22/2007 09/24/2007 BARNES & NOBLE #260Q90 $4.19 MANDY ANZALDI 09/25/2007 09/27/2007 ANDON BALLOONS INC - $26.63 MANDY ANZALDI 09/13/2007 09/17/2007 AQUA LOGIC INC $699.18 JIM BEHAN 09/19/2007 09/20/2007 SPRINT *WIRELESS SVCS $44.51 JIM BEHAN 09/20/2007 09/21/2007 WW GRAINGER 499 ($60.00) JIM BEHAN 09/21/2007 09/25/2007 ARM COM DISTRIBUTING CO $485.94 JIM BEHAN 09/25/2007 09/26/2007 HENRIKSEN ACE HARDWARE $13.73 JIM BEHAN 09/26/2007 09/27/2007 DAVIS LOCK & SAFE $30.35 JIM BEHAN 09/27/2007 09/28/2007 UPS *0007R3P54B03 $10.48 JIM BEHAN 09/18/2007 09/19/2007 MENARDS 3022 $92.34 RON BOURQUIN 09/26/2007 09/28/2007 MCDONALDS M6457 $3.75 RON BOURQUIN 09/18/2007 09/19/2007 LTG POWER EQUIPMENT $31.90 TROY BRINK 09/18/2007 09/20/2007 THE HOME DEPOT 2801 $8.48 TROY BRINK 09/19/2007 09/21/2007 COUNTRY INN & SUITES $341.32 DAN BUSACK 09/24/2007 09/25/2007 J & L SELF DEFENSE $249.07 DAN BUSACK 09/13/2007 09/17/2007 INNOVATIVE COLOR PRINTING $84.60 HEIDI CAREY 09/17/2007 09/18/2007 JUPITERIMAGES $14.95 HEIDI CAREY 09/20/2007 09/21/2007 THE PERFECT WEDDING GU $180.00 HEIDI CAREY 09/22/2007 09/24/2007 DEX EAST- LOCKBOX $33.01 HEIDI CAREY 09/22/2007 09/24/2007 INNOVATIVE COLOR PRINTING $84.60 HEIDI CAREY 09/26/2007 09/27/2007 JUPITERIMAGES.COM $79.00 HEIDI CAREY 09/26/2007 09/28/2007 INNOVATIVE COLOR PRINTING $42.30 HEIDI CAREY 09/17/2007 09/19/2007 ST PAUL LOCK & SAFE $25.68 SCOTT CHRISTENSON 09/17/2007 09/19/2007 THE HOME DEPOT 2801 $80.12 SCOTT CHRISTENSON 09/18/2007 09/20/2007 BAUDVILLE, INC $52.65 SCOTT CHRISTENSON 09/20/2007 09/24/2007 VIKING ELEC- CREDIT DEPT. $76.15 SCOTT CHRISTENSON 09/24/2007 09/25/2007 SHERWIN WILLIAMS #3127 $30.70 SCOTT CHRISTENSON 09/24/2007 09/26/2007 BREDEMUS HARDWARE CO INC $516.19 SCOTT CHRISTENSON 09/24/2007 09/26/2007 HIRSHFIELD'S MAPLEWOOD $6.70 SCOTT CHRISTENSON 09/24/2007 09/26/2007 SEARS ROEBUCK 1122 $68.03 SCOTT CHRISTENSON 09/15/2007 09/17/2007 THE HOME DEPOT 2810 $7.89 CHARLES DEAVER 09/16/2007 09/17/2007 FRATTALLONE'S ACE HDWE $7.56 CHARLES DEAVER 09/18/2007 09/20/2007 MILLS FLEET FARM #27 $5.27 CHARLES DEAVER 09/25/2007 09/26/2007 MENARDS 3022 $8.20 CHARLES DEAVER 09/26/2007 09/28/2007 THE HOME DEPOT 2801 $9.53 CHARLES DEAVER 09/24/2007 09/25/2007 WALGREENS #1687 Q03 $31.92 RICHARD DOBLAR 09/24/2007 09/25/2007 CABELAS RETAIL ROGERS $12.78 RICHARD DOBLAR 09/25/2007 09/26/2007 CABELAS RETAIL ROGERS $14.15 RICHARD DOBLAR 09/26/2007 09/27/2007 CUB FOODS, INC. $7.00 ROBERT J DOLLERSCHELL 09/21/2007 09/24/2007 BEST BUY MHT 00000109 $175.69 JOHN DUCHARME 09/24/2007 09/25/2007 TARGET 00011858 $10.64 JOHN DUCHARME 09/17/2007 09/19/2007 BROCK WHITE -180 $428.00 DOUG EDGE 09/14/2007 09/18/2007 HYDROLOGIC WATER MANAGEME $15.70 DAVE EDSON 09/24/2007 09/25/2007 MENARDS 3059 $5.30 ANDREW ENGSTROM 09/17/2007 09/19/2007 THE HOME DEPOT 2801 ($21.22) LARRY FARR 09/18/2007 09/19/2007 BATTERIES PLUS $21.29 LARRY FARR 09/19/2007 09/20/2007 MUSKA LIGHTING CENTER $2,096.29 LARRY FARR 09/19/2007 09/20/2007 MUSKA LIGHTING CENTER $2,363.63 LARRY FARR 09/19/2007 09/20/2007 MUSKA LIGHTING CENTER $4,980.36 LARRY FARR 09/19/2007 09/20/2007 R.M. COTTON COMPANY $703.32 LARRY FARR 09/19/2007 09/20/2007 WW GRAINGER 495 $1,185.18 LARRY FARR 09/19/2007 09/20/2007 WW GRAINGER 495 $39.45 LARRY FARR 09/19/2007 09/24/2007 TRANE TWIN CITIES $2,217.76 LARRY FARR 09/19/2007 09/24/2007 TRANE TWIN CITIES $225.00 LARRY FARR Visa Transactions Pasted from 09/15/07 to 9/28/07 Trans Date Posting Date Merchant Name Trans Amount Name 09/21/2007 09/24/2007 PETSMART 00004614 $81.72 LARRY FARR 09/21/2007 09/24/2007 ST PAUL LOCK & SAFE $23.95 LARRY FARR 09/22/2007 09/24/2007 KOHL'S #0055 $45.00 LARRY FARR 09/25/2007 09/26/2007 SETON NAME PLATE COMPANY $61.30 LARRY FARR 09/25/2007 09/26/2007 WW GRAINGER 772 $162.28 LARRY FARR 09/25/2007 09/26/2007 WW GRAINGER 772 $506.25 LARRY FARR 09/25/2007 09/27/2007 OFFICE MAX $12.77 LARRY FARR 09/18/2007 09/19/2007 GOVDOCS.COM, INC. $410.00 MYCHAL FOWLDS 09/19/2007 09/20/2007 RADIOSHACK COR00161455 $25.54 MYCHAL FOWLDS 09/19/2007 09/20/2007 HENRIKSEN ACE HARDWARE $10.16 MYCHAL FOWLDS 09/20/2007 09/24/2007 METRO SOUND AND LIGHTING $1,015.40 MYCHAL FOWLDS 09/27/2007 09/28/2007 METRO SALES INC $34.22 MYCHAL FOWLDS 09/13/2007 09/17/2007 INSIGHT PUBLIC SECTORS $266.89 NICK FRANZEN 09/14/2007 09/17/2007 INSIGHT PUBLIC SECTORS $382.35 NICK FRANZEN 09/18/2007 09/20/2007 THE HOME DEPOT 2801 $34.76 NICK FRANZEN 09/18/2007 09/20/2007 THE HOME DEPOT 2801 $10.59 NICK FRANZEN 09/19/2007 09/20/2007 RADIOSHACK COR00161455 $7.44 NICK FRANZEN 09/21/2007 09/21/2007 HP DIRECT- PUBLICSECTOR $533.57 NICK FRANZEN 09/24/2007 09/25/2007 LAPTOPS FOR LESS $49.00 NICK FRANZEN 09/24/2007 09/26/2007 INSIGHT PUBLIC SECTORS $236.47 NICK FRANZEN 09/24/2007 09/25/2007 PAKOR INC $413.74 PATRICIA FRY 09/19/2007 09/21/2007 THE TESSMAN COMPANY $483.11 VIRGINIA GAYNOR 09/26/2007 09/27/2007 KNOWLANS #2 $10.41 VIRGINIA GAYNOR 09/19/2007 09/20/2007 MOGREN LANDSCAPE SUPPLY L $18.64 DAVID GERMAIN 09/19/2007 09/21/2007 INT'L CODE COUNCIL INC $103.68 CLARENCE GERVAIS 09/26/2007 09/28/2007 OFFICE DEPOT #1090 $24.34 JEAN GLASS 09/20/2007 09/21/2007 DEGE GARDEN CENTER $14.99 JANET M GREW HAYMAN 09/20/2007 09/24/2007 BLUE RIBBON BAIT & TACKLE $2.12 JANET M GREW HAYMAN 09/22/2007 09/24/2007 AX -MAN SURPLUS STORE $17.01 JANET M GREW HAYMAN 09/14/2007 09/17/2007 VZWRLSS *APOCC VISN $162.45 KAREN E GUILFOILE 09/18/2007 09/20/2007 OFFICE DEPOT #1090 $131.02 KAREN E GUILFOILE 09/20/2007 09/24/2007 INTAB INC $85.04 KAREN E GUILFOILE 09/18/2007 09/24/2007 CC SHARROW CO INC $22.15 MARK HAAG 09/14/2007 09/17/2007 CLOVER SUPER FOODS $282.42 LORI HANSOM 09/14/2007 09/17/2007 CLOVER SUPER FOODS $239.62 LORI HANSON 09/17/2007 09/18/2007 PRICE CHOPPER INC $1,149.13 LORI HANSON 09/21/2007 09/24/2007 CUSTOMER SUPT CENTER $702.90 LORI HANSON 09/26/2007 09/28/2007 ARAMARK REF SVS #6013- $288.86 LORI HANSOM 09/26/2007 09/28/2007 ARAMARK REF SVS #6013- $631.36 LORI HANSON 09/24/2007 09/26/2007 7 CORNERS ACE HARDWARE $50.23 PATRICK HEFFERNAN 09/26/2007 09/27/2007 TARGET 00011858 $12.05 PATRICK HEFFERNAN 09/19/2007 09/21/2007 PARK NURSERY $103.52 GARY HINNENKAMP 09/24/2007 09/25/2007 MOGREN LANDSCAPE SUPPLY L $117.85 GARY HINNENKAMP 09/25/2007 09/26/2007 MOGREN LANDSCAPE SUPPLY L $133.13 GARY HINNENKAMP 09/26/2007 09/27/2007 MOGREN LANDSCAPE SUPPLY L $5.32 GARY HINNENKAMP 09/26/2007 09/27/2007 HEJNY RENTAL $15.01 GARY HINNENKAMP 09/14/2007 09/18/2007 AMERICAN RED CROSS TWIN C $64.24 RON HORWATH 09/21/2007 09/24/2007 PSW *FRONTIER PRO SHOP $81.35 RON HORWATH 09/19/2007 09/21/2007 BME LAB STORE $4.04 ANN E HUTCHINSON 09/22/2007 09/24/2007 BARNES & NOBLE #251Q90 $96.76 ANN E HUTCHINSON 09/12/2007 09/17/2007 DALCO ENTERPRISES, INC $212.66 DAVID JAHN 09/27/2007 09/28/2007 MOGREN LANDSCAPE SUPPLY L $98.52 DON JONES 09/14/2007 09/17/2007 CIRCUIT CITY SS #3137 $42.58 TOM KALKA 09/13/2007 09/17/2007 SCIENCE MSM COMP EDUCA $358.00 LOIS KNUTSON 09/20/2007 09/24/2007 HOLIDAY STATIONSTORE $5.31 JASON KREGER Visa Transactions Pasted from 09/15/07 to 9/28/07 Trans Date Posting Date Merchant Name Trans Amount Name 09/24/2007 09/26/2007 HOLIDAY STATIONSTORE $5.31 JASON KREGER 09/13/2007 09/17/2007 OFFICE DEPOT #1090 ($17.57) LISA KROLL 09/14/2007 09/17/2007 OFFICE MAX $434.46 LISA KROLL 09/18/2007 09/20/2007 OFFICE DEPOT #1090 $33.50 LISA KROLL 09/19/2007 09/20/2007 REED BUS INFO ACCT REC $185.09 LISA KROLL 09/21/2007 09/24/2007 LILLIE SUBURBAN NEWSPAPE $408.79 LISA KROLL 09/24/2007 09/26/2007 OFFICE DEPOT #1090 $210.01 LISA KROLL 09/24/2007 09/25/2007 MENARDS 3059 $108.46 STEVEN KUMMER 09/14/2007 09/17/2007 TARGET 00006940 $41.08 MICHAEL LIDBERG 09/18/2007 09/20/2007 UNIFORMS UNLIMITED INC $21.30 HOLLY LINTNER 09/25/2007 09/26/2007 THE UPS STORE #2171 $13.07 HOLLY LINTNER 09/26/2007 09/28/2007 THE HOME DEPOT 2801 $19.07 HOLLY LINTNER 09/15/2007 09/17/2007 DE LAGE LANDEN OP01 OF 01 $379.14 STEVE LUKIN 09/15/2007 09/17/2007 VZWRLSS *APOCC VISN $31.48 STEVE LUKIN 09/24/2007 09/25/2007 VALLEY TROPHY $52.03 STEVE LUKIN 09/25/2007 09/26/2007 NORMS TIRE SALES INC $54.95 STEVE LUKIN 09/14/2007 09/17/2007 SHERWIN WILLIAMS #3127 $52.76 MARK MARUSKA 09/25/2007 09/26/2007 HUGO'S TREE CARE $359.44 MARK MARUSKA 09/25/2007 09/27/2007 DAVIS LOCK & SAFE $3.20 MARK MARUSKA 09/26/2007 09/28/2007 ON SITE SANITATION INC $488.96 MARK MARUSKA 09/27/2007 09/28/2007 HIRSHFIELD'S INC $472.73 MARK MARUSKA 09/27/2007 09/28/2007 CMI *UMNEXTENSION $105.00 MARK MARUSKA 09/15/2007 09/18/2007 REDS SAVOY PIZZA $67.52 JON A MELANDER 09/18/2007 09/20/2007 OXYGEN SERVICE CO INC $28.63 GERALD MEYER 09/21/2007 09/24/2007 HOLIDAY INN ALEXANDRIA $188.24 ROBERT MITTET 09/22/2007 09/24/2007 QWESTCOMM *TN651 $57.81 ROBERT MITTET 09/28/2007 09/28/2007 COMCAST CABLE COMM $117.35 ROBERT MITTET 09/19/2007 09/21/2007 OAKDALE RENTAL CENTER $169.34 JOHN NAUGHTON 09/14/2007 09/17/2007 OFFICE DEPOT #1090 $192.15 AMY NIVEN 09/26/2007 09/28/2007 OFFICE DEPOT #1090 $124.04 AMY NIVEN 09/18/2007 09/19/2007 HENRIKSEN ACE HARDWARE $2.39 RICHARD NORDQUIST 09/18/2007 09/20/2007 NORTHWOOD POWER EQUIPMENT $23.41 RICHARD NORDQUIST 09/19/2007 09/21/2007 YOCUM OIL CO $128.15 RICHARD NORDQUIST 09/24/2007 09/26/2007 VOYAGEURS AREA COUNC $300.00 JULIE OLSON 09/26/2007 09/28/2007 OFFICE DEPOT #1090 $43.86 MARY KAY PALANK 09/14/2007 09/17/2007 GRAFIX SHOPPE $38.34 PHILIP F POWELL 09/18/2007 09/20/2007 B & H PHOTO- VIDEO.COM $266.70 PHILIP F POWELL 09/20/2007 09/21/2007 FEDEX SHP 09/17/07 AB# $51.41 PHILIP F POWELL 09/20/2007 09/24/2007 PAYPAL *CASE CLUB $87.74 PHILIP F POWELL 09/25/2007 09/25/2007 ULINE *SHIP SUPPLIES $88.38 PHILIP F POWELL 09/25/2007 09/26/2007 NATIONAL CAMERA EXCHANGE $75.58 PHILIP F POWELL 09/26/2007 09/28/2007 FACTORY DIRECT CELLULAR C $41.95 PHILIP F POWELL 09/13/2007 09/17/2007 THE HOME DEPOT 2801 $7.98 ROBERT PRECHTEL 09/14/2007 09/17/2007 JAKE'S CITY GRILLE - M $87.00 ROBERT PRECHTEL 09/20/2007 09/21/2007 TRI -ANIM HEALTH SERVICES $4.80 ROBERT PRECHTEL 09/25/2007 09/26/2007 TRI -ANIM HEALTH SERVICES $209.22 ROBERT PRECHTEL 09/14/2007 09/17/2007 KATH AUTO PARTS NSP $4.93 STEVEN PRIEM 09/14/2007 09/17/2007 KATH AUTO PARTS NSP $28.06 STEVEN PRIEM 09/14/2007 09/17/2007 POMPS TIRE SERVICE $263.87 STEVEN PRIEM 09/14/2007 09/17/2007 D& D INSTRUMENTS $199.99 STEVEN PRIEM 09/17/2007 09/19/2007 FACTORY MOTOR PARTS #19 $47.97 STEVEN PRIEM 09/18/2007 09/21/2007 BORGEN RADIATOR CO $188.52 STEVEN PRIEM 09/19/2007 09/20/2007 MTI DISTRIBUTING, INC. -PL $90.88 STEVEN PRIEM 09/19/2007 09/21/2007 KATH FUEL OFFICE $119.28 STEVEN PRIEM 09/19/2007 09/21/2007 CATCO PARTS &SERVICE $220.80 STEVEN PRIEM Visa Transactions Pasted from 09/15/07 to 9/28/07 Trans Date Posting Date Merchant Name Trans Amount Name 09/20/2007 09/21/2007 JASPER ENGINEERING & EQP $155.72 STEVEN PRIEM 09/20/2007 09/24/2007 KATH AUTO PARTS NSP $87.88 STEVEN PRIEM 09/20/2007 09/24/2007 KATH AUTO PARTS NSP $14.40 STEVEN PRIEM 09/20/2007 09/24/2007 KATH AUTO PARTS NSP $134.90 STEVEN PRIEM 09/21/2007 09/24/2007 POLAR CHEVROLET {$197.34} STEVEN PRIEM 09/21/2007 09/24/2007 BAUER BULT TRE33200023 $448.78 STEVEN PRIEM 09/21/2007 09/24/2007 TOUSLEY FORD 127200039 $62.26 STEVEN PRIEM 09/21/2007 09/24/2007 POLAR CHEVROLET $197.34 STEVEN PRIEM 09/21/2007 09/24/2007 POLAR CHEVROLET $67.83 STEVEN PRIEM 09/21/2007 09/24/2007 BRAKE & EQUIP WAREHOUSE $99.19 STEVEN PRIEM 09/24/2007 09/25/2007 CERTIFIED LABORATORIES $425.66 STEVEN PRIEM 09/24/2007 09/25/2007 ZEP MANUFACTURING $173.23 STEVEN PRIEM 09/25/2007 09/26/2007 NORTHERN TOOL EQUIP -MN $85.13 STEVEN PRIEM 09/25/2007 09/26/2007 PAM OIL INC $75.86 STEVEN PRIEM 09/25/2007 09/27/2007 ZARNOTH BRUSH WORKS $1,092.69 STEVEN PRIEM 09/25/2007 09/27/2007 TOUSLEY FORD 127200039 $10.64 STEVEN PRIEM 09/26/2007 09/27/2007 PAM OIL INC $151.72 STEVEN PRIEM 09/26/2007 09/27/2007 PAM OIL INC $153.69 STEVEN PRIEM 09/26/2007 09/28/2007 KATH AUTO PARTS NSP $57.13 STEVEN PRIEM 09/26/2007 09/28/2007 BAUER BULT TRE33200023 $778.73 STEVEN PRIEM 09/26/2007 09/28/2007 OXYGEN SERVICE CO01 OF 01 $90.32 STEVEN PRIEM 09/27/2007 09/28/2007 FLAIL- MASTER $78.28 STEVEN PRIEM 09/20/2007 09/24/2007 SHRED -IT 01 OF 01 $49.95 KEVIN RABBETT 09/21/2007 09/24/2007 PIONEER PRESS ADVERTISIN $449.00 TERRIE RAMEAUX 09/19/2007 09/26/2007 DALCO ENTERPRISES, INC $768.82 MICHAEL REILLY 09/17/2007 09/19/2007 GAS -N -GO $9.69 AUDRA ROBBINS 09/20/2007 09/21/2007 MENARDS 3059 $18.98 AUDRA ROBBINS 09/20/2007 09/21/2007 MENARDS 3059 $75.46 AUDRA ROBBINS 09/21/2007 09/24/2007 TARGET 00011858 $31.42 AUDRA ROBBINS 09/21/2007 09/24/2007 BEST BUY MHT 00000109 $105.38 AUDRA ROBBINS 09/25/2007 09/26/2007 TARGET 00007518 $5.56 AUDRA ROBBINS 09/25/2007 09/27/2007 TALLYS DOCKSIDE $270.00 AUDRA ROBBINS 09/17/2007 09/18/2007 ASPEN EQUIPMENT C/O CINDY $53.84 ROBERT RUNNING 09/13/2007 09/17/2007 TGI FRIDAY'S #0472 $151.19 HARRIET J RYDEL 09/21/2007 09/24/2007 SAINT PAUL AREA CHAMBER $20.00 HARRIET J RYDEL 09/21/2007 09/24/2007 SAINT PAUL AREA CHAMBER $25.00 HARRIET J RYDEL 09/22/2007 09/24/2007 CITY BUSINESS - MINNEAPOLIS $126.00 HARRIET J RYDEL 09/24/2007 09/26/2007 PEI WEI ASIANDINER0113 $152.30 HARRIET J RYDEL 09/25/2007 09/27/2007 AIA MINNESOTA $25.00 HARRIET J RYDEL 09/26/2007 09/27/2007 MENARDS 3022 $26.61 JAMES SCHINDELDECKER 09/18/2007 09/20/2007 OFFICE DEPOT #1090 $27.02 DEB SCHMIDT 09/20/2007 09/24/2007 OFFICE DEPOT #1090 $41.22 DEB SCHMIDT 09/14/2007 09/17/2007 GRAND VIEW LODGE & TENNIS $190.00 MICHAEL SHORTREED 09/18/2007 09/20/2007 SPIRIT MOUNTAIN LITTLE $32.75 MICHAEL SHORTREED 09/19/2007 09/20/2007 TCA *U.S. DIARY $440.45 MICHAEL SHORTREED 09/19/2007 09/21/2007 HORNADY MANUFACTURING $300.00 MICHAEL SHORTREED 09/19/2007 09/21/2007 HORNADY MANUFACTURING $300.00 MICHAEL SHORTREED 09/21/2007 09/27/2007 WEBER & TROSETH INC $211.31 MICHAEL SHORTREED 09/24/2007 09/25/2007 APA MEMBERSHIPS AND SUBS $200.00 ANDREA SINDT 09/13/2007 09/17/2007 DEPT OF AGRICULTURE $30.60 CHRISTINE SOUTTER 09/19/2007 09/20/2007 RADISSON HOTEL DULUTH $167.24 SCOTT STEFFEN 09/15/2007 09/17/2007 DE LADE LANDEN OP01 OF 01 $626.43 JOANNE M SVENDSEN 09/20/2007 09/21/2007 CUB FOODS, INC. $20.76 JOANNE M SVENDSEN 09/27/2007 09/28/2007 CUB FOODS, INC. $19.26 JOANNE M SVENDSEN 09/20/2007 09/24/2007 OFFICE MAX $62.03 JAMES TAYLOR Visa Transactions Pasted from 09/15/07 to 9/28/07 Trans Date Posting Date Merchant Name 09/18/2007 09/19/2007 SPESCO INC 09/14/2007 09/17/2007 ANCOM TECHNICAL CENTER IN 09/21/2007 09/24/2007 PIONEER PRESS SUBSCRIPTI 09/26/2007 09/27/2007 QUILL CORPORATION t # I 4 1 TODD TEVLIN SUSAN ZWIEG SUSAN ZWIEG SUSAN ZWIEG iff Check Register City of Maplewood 10/12/2007 Check Date Vendor Description Amount 73813 1011012007 03738 BETHEL & ASSOCIATES, PA HR SERVICES 9120 - 1018 9,428.17 73814 1011112007 02464 US BANK FUNDS FOR ATM 10,000.00 73815 10116/2007 01973 ERICKSON OIL PRODUCTS INC CAR WASHES - SEPTEMBER 59.64 73816 10116/2007 03365 NICK FRANZEN REIMB FOR INT & MILEAGE 911 - 1013 111.45 73817 10/1612007 01337 RAMSEY COUNTY -PROP REC & REV SUBSCRIBER EQUIP FINAL PMT 145,600.63 10/1612007 01337 RAMSEY COUNTY -PROP REC & REV FLEET SUPPORT FEE - SEPTEMBER 765.05 73818 1011612007 01360 REINHART FOODSERVICE MDSE FOR RESALE 286.89 73819 1011612007 01504 CITY OF ST PAUL RECORD MGMT SOFTWARE FEES - OCT 3,798.00 10/1612007 01504 CITY OF ST PAUL HYDRANT & WATER USAGE JAN - SEPT 1,230.71 10/1612007 01504 CITY OF ST PAUL MEDICAL SUPPLIES 788.48 1011612007 01504 CITY OF ST PAUL LABOR TO REPAIR FIRE UNIFORMS 256.75 1011612007 01504 CITY OF ST PAUL CRIME LAB SERVICES - SEPTEMBER 135.00 73820 1011612007 01190 XCEL ENERGY ELECTRIC UTILITY 12,510.99 1011612007 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 5,282.39 1011612007 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 2,906.78 1011612007 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 2,220.38 1011612007 01190 XCEL ENERGY EQUIP LOAN 494.06 1011612007 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 299.95 10116/2007 01190 XCEL ENERGY FIRE SIRENS 46.23 73821 10116/2007 03964 ACCESS COMMUNICATIONS INC CONDUCTED LOCATES - FIBER OPTIC 142.31 73822 1011612007 03918 ACCOUNTEMPS TEMPORARY EMPLOYEE WEEK END 9128 1,834.40 73823 1011612007 00096 BP/AMOCO OIL COMPANY FUEL 89.69 73824 1011612007 00240 G.S.C. CREDIT SERVICES APPLICANT BACKGROUND CHECK 50.00 73825 1011612007 02149 HEIDI CAREY REIMB FOR MILEAGE 1015 24.74 73826 10/1612007 03200 KEVIN COFFEY POLICE OFFICER FOR 10113 RECEPTION 245.00 73827 10/1612007 03758 RANDY COOK REIMS FOR SOD PROJ 06 -16 DESOTO 222.80 73828 1011612007 00354 CUSTOM FIRE APPARATUS, INC. REPAIR VEHICLE 120.00 73829 1011612007 00371 DAKOTA CTY TECHNICAL COLLEGE EMERGENCY RESPONSE DRIVING 900.00 73830 1011612007 01372 DYNAMEX DELIVERS NOW COURIER SRVS - FLYERS 42.01 73831 1011612007 03970 EXCELLCOM NEXTEL- REPLACEMENT DAMAGED 287.17 73832 1011612007 00487 FRATTALONE COMPANIES INC. PROJ 06 -17 CARMASIMORGREN PART 432,063.28 73833 1011612007 03971 GRAINGER CIRCULATION FANS IN FLEET SRVS 2,207.83 1011612007 03971 GRAINGER VACUUM GAUGES 102.03 1011612007 03971 GRAINGER CIRCULATION FANS IN FLEET SRVS - 690.12 73834 10116/2007 02945 HEALTHEAST VEHICLE SERVICES VEHICLE CONVERSION 2,445.02 10116/2007 02945 HEALTHEAST VEHICLE SERVICES VEHICLE CONVERSION 331.43 73835 10/1612007 00672 ERIK HJELLE REIMB FOR FOOD & WATER AT FIRE 64.31 73836 10/1612007 03974 TIM KLEIN OFFICIATING FOR YOUTH SOCCER 230.00 73837 1011612007 00821 DAVID KVAM REIMB FOR FBI NAT ACADEMY ASSOC 220.00 73838 1011612007 00857 LEAGUE OF MINNESOTA CITIES REGISTRATION FEES 1,445.00 10/1612007 00857 LEAGUE OF MINNESOTA CITIES MEMBERSHIP 1,250.00 73839 10/1612007 02966 JOHNNIE LU REIMB FOR PDA 1012 250.00 73840 1011612007 02336 M A TAYLOR INC FITNESS CONSULTANT FEE - 3RD QTR 1,500.00 73841 1011612007 02906 METRO LAND & SURVEYING & ENG PROJ 06 -16 PROF SRVS THRU 9116 1,290.00 73842 1011612007 00001 ONE TIME VENDOR REIMB D DISSELKAMP - DRIVEWAY 1,081.00 73843 1011612007 02270 PALDA & SONS INC PROJ 07 -01 BROOKVIEW AREA PMT #1 363,011.46 1011612007 02270 PALDA & SONS INC PROJ 05 -17 GERVAIS AVE PMT #4 7,071.67 73844 1011612007 01941 PATRICK TROPHIES ADULT FALL SOFTBALL TROPHIES 118.85 73845 1011612007 03872 PRO STAFF TEMP CONTROLLER WEEK END 9130 1,880.24 73846 1011612007 00396 DEPT OF PUBLIC SAFETY 3RD QTR PMT 1,920.00 73847 10116/2007 01359 REGAL AUTO WASH DETAIL XX CAR WASH FEE - SEPTEMBER 73.41 73848 10116/2007 01340 REGIONS HOSPITAL MEDICAL SUPPLIES 299.22 73849 1011612007 03848 SCHOELL & MADSON, INC. PROF SRVS THRU 9121 3,720.00 73849 1011612007 03848 SCHOELL & MADSON, INC. PROF SRVS THRU 9121 1,035.00 73850 1011612007 03969 BILL SYPNIEWSKI REIMB FOR PDA 1012 250.00 73851 10/1612007 01574 T.A. SCHIFSKY & SONS, INC PROJ 06 -16 DESOTO SKILLMAN PART 654,905.85 is Check Register City of Maplewood 10/12/2007 Check Date Vendor 77.60 73852 10/1612007 03888 THE PERFECT WEDDING GUIDE 73853 10/16/2007 03598 PAUL THEISEN 73854 10/16/2007 01616 PAUL THIENES 73855 10/16/2007 02069 ULTIMATE DRAIN SERVICES INC 73856 10/16/2007 01750 THE WATSON CO INC 73857 10/16/2007 03973 WISDOM DEVELOPMENT 10116/2007 03973 WISDOM DEVELOPMENT 73858 10116/2007 01190 XCEL ENERGY 73859 10116/2007 03972 YAHOO 47 Checks in this report. Description Amount ADVERTISING 2,286.00 REIMS FOR MILEAGE 10/3 - 10/5 77.60 REIMS FOR RUNNING SHOES 10/7 41.97 PROJ 07 -14 SEWER TELEVISING 275.00 MDSE FOR RESALE 231.48 ESCROW RELEASE - 2624 FREMONT 2,538.84 ESCROW RELEASE - 1071 FERNDALE ST 1,003.75 PROJ 02 -07 KOHLMAN LAKE TO GOOSE 104,854.31 INVESTIGATIVE SUBPOENA REQUEST 20.41 1.789.584.51 12 CITY OF MAPLEVVOOD Disbursements via Debits bu Checking account Transmitted Date 1O/O4/O7 10/O4/07 10/O4/07 1004/0T 1O/O5/O7 10/U8/0T 10/O8/07 10/OO/0T 1O/O8/O7 10/O8/07 10/O8/07 10/OO/0T 1O/OS/O7 10/US/0T 10/OS/07 10/1O/0T 1O/10/O7 Settlement Date 1O/O5/O7 10/O5/0T 10/O5/07 10/O5/0T 1O/08/O7 10/US/07 10/OS/07 10/O8/0T 1O/OS/O7 10/OS/0T 10/OS/07 10/O8/0T 1O/1D/O7 10/10/07 10/10/07 10/11/0T 1O/11/O7 Payee IVIN State Treasurer U.8.Treaourer |CyNA(Vantagepointe) INN Dept ofNatural Resources IVIN State Treasurer IVIN State Treasurer P.E.R.A. MidAmehce |NG Labor Unions KVIN State Treasurer VV| Dept ofRevenue Orchard Trust IVIN State Treasurer INN Dept ofRevenue INN Dept nfRevenue IVIN State Treasurer ARC Administration K0�0 Description Drivers License/Deputy Registrar Federal Payroll Tax Deferred Compensation DNR electronic licenses Drivers License/Deputy Registrar Drivers Limanae/DeputyReQimtror P.E.R.A. HRAF|ex plan Union Dues State Payroll Tax State Payroll Tax Deferred Compensation Drivers Licenae/OeputyRegie\nar IVIN Care Tax Sales Tax Drivers License/Deputy Registrar OCRP & Flex plan payments Amount 13,894.50 86,696.52 3,883.66 550.50 0.00 13.930.35 65,511.12 1,897.54 2,989.99 16,864.58 1,029.86 24,275.15 21,336.01 5.883.02 8.528.00 14.584.56 2,052.18 13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT 10/05/07 CAVE, REBECCA 397.80 10/05/07 HJELLE, ERIK 397.80 10/05/07 JUENEMANN, KATHLEEN 397.80 10/05/07 ROSSBACH, WILLIAM 397.80 10/05/07 COPELAND, EUGENE 3,090.00 10/05/07 RYDEL, HARRIET 1,594.10 10/05/ CHRISTENSON, SCOTT 1,875.13 10/05/07 FARR, LARRY 2,282.48 10/05/07 ARNOLD, AJLA 1,256.00 10/05/'07 RAMEAUX, THERESE 2,893.84 101/05/07 MITTET, ROBERT 3,366.86 101/05/07 ANDERSON, CAROLE 1,812.15 10/05/07 DEBILZAN, JUDY 1,165.12 10/05/07 JACKSON, MARY 2,096.25 10/051`07 KELSEY, CONNIE 2,284.14 10/051`07 FRY, PATRICIA 1,791.67 10/05/07 GUILFOILE, KAREN 3,491.86 10/05/07 KROLL, LISA 1,623.22 10/05/07 MORSON, JOHN 552.00 10/05/07 SCHMIDT, DEBORAH 2,047.65 10/05/07 SPANGLER, EDNA 855.69 10/05/07 CORTESI, LUANNE 911.36 10/05/07 JAGOE, CAROL 1,728.46 10/05/07 KELLY, LISA 1,034.23 10/05/07 LARSON, MICHELLE 907.23 10/05/07 MECHELKE, SHERRIE 1,031.01 101/05/07 MOY, PAMELA 1,026.24 101/05/07 OSTER, ANDREA 1,79896 10/05/07 WEAVER, KRISTINE 1,893.35 10/05/07 CORCORAN, THERESA 1,726.15 10/05/07 POWELL, PHILIP 2,589.83 10/05/07 RICHIE, CAROLE 1,733.08 10/05/07 THOMALLA, DAVID 4,429.00 10/05/07 ABEL, CLINT 2,506.28 10/05/07 ALDRIDGE, MARK 2,600.93 10/05/07 BAKKE, LONN 2,670.08 10/05/07 BARTZ, PAUL 3,050.56 10/05/07 BELDE, STANLEY 2,707.75 10/05/07 BENJAMIN, MARKESE 1,713.94 10/05/07 BIERDEMAN, BRIAN 3,305.86 10/05/07 KOHL, JOHN 3,157.04 10/05/07 BUSACK, DANIEL 2,812.53 iC� CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT 10105/07 COFFEY, KEVIN 2,73497 10/05/07 CROTTY, KERRY 2,830.77 10105/07 DOBLAR, RICHARD 5,168.55 10/05/07 FRITZE, DEREK 1,754.15 10/05/07 GABRIEL, ANTHONY 2,879.74 10/05/07 HAWKINSON JR, TIMOTHY 1,787.79 10/05/07 HEINZ, STEPHEN 3,305.54 10/05/07 HIEBERT, STEVEN 2,600.93 10/05/07 JOHNSON, KEVIN 4,003.40 10/05/07 KALKA, THOMAS 739.88 10/05/07 KARIS, FLINT 3,140.70 10/05/07 KONG, TOMMY 2,506.28 10/05/07 KROLL, BRETT 2,574.82 10/05/07 KVAM, DAVID 3,523.42 10105; LANGNER, TODD 2,228.64 10105; LARSON, DANIEL 2,506.28 10/05/07 LINTNER, HOLLY 673.48 10/05/07 LU, JOHNNIE 2,902.26 10/05/07 MARINO, JASON 2,506.28 10/05/07 MARTIN, JERROLD 2,911.18 10/05/07 MCCARTY, GLEN 2,624.59 10/05/07 METRY, ALESIA 2,506.28 101051`07 NYE, MICHAEL 2,481.32 101051`07 OLSON, JULIE 2,530.52 10 /05 /07 PALMA, STEVEN 3,043.48 10 /05 /07 RABBETT, KEVIN 3,587.70 10/05/07 RHUDE, MATTHEW 2,584.89 10/05/07 STEFFEN, SCOTT 3,772.05 10 /05 /07 STEINER, JOSEPH 2,175.03 10 /05 /07 SYPNIEWSKI, WILLIAM 2,221.77 10/05/07 SZCZEPANSKI, THOMAS 2,891.50 10/05/07 TRAN, JOSEPH 2,647.67 10/05/07 WENZEL, JAY 2,59998 10/05/07 XIONG, KAO 2,574.58 10/05/07 BERGERON, JOSEPH 5,315.46 10/05/07 DUGAS, MICHAEL 3,420.42 10/05/07 ERICKSON, VIRGINIA 2,756.50 10/05/07 FLOR, TIMOTHY 3,113.48 10/05/07 FRASER, JOHN 3,106.46 10/05/07 LANGNER, SCOTT 2,624.59 10/05/07 THEISEN, PAUL 2,637.44 10/05/07 THIENES, PAUL 2,742.89 im CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT 10105/07 BARTA, JEREMY 2,073.29 10/05/07 CRISTOFONO, BRIAN 1,935.81 10105/07 DAWSON, RICHARD 3,124.21 10/05/07 DUELLMAN, KIRK 168.21 10/05/07 EVERSON, PAUL 2,845.07 10/05/07 HALWEG, JODI 2,238.68 10/05/07 JOHNSON, DOUGLAS 2,351.32 10/05/07 NOVAK, JEROME 2,697.45 10/05/07 OLSON, JAMES 1,964.07 10/05/07 PARSONS, KURT 2,362.86 10/05/07 PETERSON, ROBERT 2,502.45 10/05/07 PRECHTEL, ROBERT 3,146.15 10/05/07 SVENDSEN, RONALD 3,847.25 10/05/07 GERVAIS -JR, CLARENCE 3,146.15 10105; LUKIN, STEVEN 4,016.18 10105; ZWIEG, SUSAN 1,866.15 10/05/07 DOLLERSCHELL, ROBERT 293.39 10/05/07 AHL, R. CHARLES 4,675.69 10/05/07 KNUTSON, LOIS 1,695.75 10/05/07 KONEWKO, DUWAYNE 3,059.51 10/05/07 NIVEN, AMY 1,294.62 10/05/07 PRIEFER, WILLIAM 2,601.26 101051`07 BRINK, TROY 1,875.75 101051`07 DEBILZAN, THOMAS 1,948.55 10 /05 /07 EDGE, DOUGLAS 2,039.89 10 /05 /07 FOERG, ELIZABETH 510.00 10/05/07 FREBERG, RONALD 886.31 10/05/07 HAMRE, MILES 1,144.00 10/05/07 JONES, DONALD 1,948.55 10/05/07 MEISSNER, BRENT 940.00 10/05/07 MEYER, GERALD 2,027.39 10/05/07 NAGEL, BRYAN 2,486.01 10/05/07 OSWALD, ERICK 2,143.57 10/05/07 RUNNING, ROBERT 2,073.01 10/05/07 TEVLIN, TODD 1,936.75 10/05/07 BURLINGAME, NATHAN 1,628.64 10/05/07 DUCHARME, JOHN 2,486.07 10/05/07 ENGSTROM, ANDREW 1,953.35 10/05/07 GAYNOR, VIRGINIA 2,121.35 10/05/07 JACOBSON, SCOTT 1,953.35 10/05/07 JAROSCH, JONATHAN 2,191.75 10/05/07 KREGER, JASON 2,034.41 in CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT 10105107 KUMMER, STEVEN 2,803.37 10105/07 LABEREE, ERIN 2,882.35 10105/07 LINDBLOM, RANDAL 2,577.48 10/05/07 O'CONNOR, DONOVAN 201.30 10/05/07 SCHREMPP, ANTHONY 110.33 10/05/07 THOMPSON, MICHAEL 2,733.67 10/05/07 WACHAL, KAREN 816.81 10/05/07 ZIEMAN, SCOTT 264.00 10/05/07 MARUSKA, MARK 2,912.84 10/05/07 NAUGHTON, JOHN 1,911.75 10/05/07 SCHINDELDECKER, JAMES 1,950.86 10/05/07 BIESANZ, OAKLEY 555.42 10/05/07 DEAVER, CHARLES 643.15 10/05/07 GERNES, CAROLE 843.75 10105; HAYMAN, JANET 1,136.52 10105; HUTCHINSON, ANN 2,400.31 10/05/07 EKSTRAND, THOMAS 3,495.41 10/05/07 LIVINGSTON, JOYCE 1,038.46 10/05/07 SINDT, ANDREA 1,83095 10/05/07 THOMPSON, DEBRA 690.46 10/05/07 YOUNG, TAMELA 1,693.35 10/05/07 FINWALL, SHANN 2,507.75 101051`07 ROBERTS, KENNETH 2,653.00 101051`07 BRASH, JASON 1,589.35 10/05/07 CARVER, NICHOLAS 2,939.21 10/05/07 FISHER, DAVID 3,823.36 10/05/07 RICE, MICHAEL 2,278.96 10/05/07 SWAN, DAVID 2,346.15 10/05/07 WELLENS, MOLLY 1,560.70 10/05/07 BURLINGAME, SARAH 71.50 10/05/07 SAMUELSON, MICHAEL 2,090.16 10/05/07 BERGER, STEPHANIE 485.63 10/05/07 BJORK, ALICIA 275.00 10/05/07 OHLHAUSER, MEGHAN 563.50 10/05/07 ROBBINS, AUDRA 2,369.00 10/05/07 SHERRILL, CAITLIN 406.38 10/05/07 TAUBMAN, DOUGLAS 3,024.90 10/05/07 TAYLOR, JAMES 1,856.47 10/05/07 GERMAIN, DAVID 1,957.79 10/05/07 NORDQUIST, RICHARD 2,162.57 10/05/07 SCHULTZ, SCOTT 2,400.53 10/05/07 ANDERSON, ANTHONY 80.00 17 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT 10105/07 ANZALDI, MANDY 1,87390 10/05/07 BRENEMAN, NEIL 1,609.27 10105/07 CAREY, HEIDI 2,287.75 10/05/07 CRAWFORD - JR, RAYMOND 408.00 10/05/07 EVANS, CHRISTINE 854.25 10/05/07 HER, CHONG 342.00 10/05/07 HOFMEISTER, MARY 808.19 10/05/07 PELOQUIN, PENNYE 450.57 10/05/07 SCHOENECKER, LEIGH 310.00 10/05/07 STAPLES, PAULINE 2,538.20 10/05/07 TOLBERT, FRANCINE 90.00 10/05/07 VANG, TIM 550.00 10/05/07 ZIELINSKI, JUDY 82.78 10/05/07 BIGGS, ANNETTE 78.00 10105; BRUSOE, AMY 128.75 10105; BRUSOE, CRISTINA 176.03 10/05/07 DEL ROSARIO, THERESA 78.00 10/05/07 DUNN, RYAN 761.07 10/05/07 ERICKSON- CLARK, CAROL 47.50 10/05/07 EVANS, KRISTIN 2195 10/05/07 FONTAINE, KIM 838.66 10/05/07 GIEL, NICOLE 70.00 101051`07 GREDVIG, ANDERS 298.06 101051`07 HASSENSTAB, DENISE 107.40 10 /05 /07 HORWATH, RONALD 2,336.05 10 /05 /07 JOHNSON, JAMES 69.50 10/05/07 KOEHNEN, AMY 26.05 10/05/07 KOEHNEN, MARY 1,595.49 10 /05 /07 KRONHOLM, KATHRYN 666.14 10 /05 /07 LAMEYER, ZACHARY 44.20 10/05/07 NELSON, MARCY 110.00 10/05/07 OVERBY, ANNA 20.00 10/05/07 PROESCH, ANDY 586.45 10/05/07 RYAN, ERICA 72.80 10/05/07 SCHAEFER, ANDREA 23.13 10/05/07 SCHREINER, MICHELLE 169.08 10/05/07 SMITH, ANN 216.70 10/05/07 TAYLOR, JASON 54.00 10/05/07 TUPY, HEIDE 148.40 10/05/07 TUPY, MARCUS 253.58 10/05/07 WOLFGRAM, MARY 86.13 10/05/07 GROPPOLI, LINDA 483.00 im CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT 10105/07 HER, SHILLAME 141.38 10/05/07 HOLMGREN, STEPHANIE 140.63 10105/07 BEHAN, JAMES 1,820.72 10/05/07 PATTERSON, ALBERT 1,20492 10/05/07 PRINS, KELLY 1,108.62 10/05/07 REILLY, MICHAEL 2,013.11 10/05/07 YANG, HUE 149.00 10/05/07 AICHELE, CRAIG 2,013.55 10/05/07 PRIEM, STEVEN 2,191.75 10/05/07 WOEHRLE, MATTHEW 1,815.23 10/05/07 BERGO, CHAD 940.62 10/05/07 FOWLDS, MYCHAL 2,686.82 10/05/07 FRANZEN, NICHOLAS 1,780.66 1003251 10/05/07 LONGRIE, DIANA 452.00 1003252 10105; JAHN, DAVID 1,689.17 1003253 10105; MORIN, TROY 148.75 1003254 10/05/07 PALANK, MARY 1,728.46 1003255 10/05/07 SVENDSEN, JOANNE 1,909.79 1003256 10/05/07 SHORTREED, MICHAEL 3,268.81 1003257 10/05/07 WELCHLIN, CABOT 3,792.45 1003258 10/05/07 REZNY, BRADLEY 192.00 1003259 10/05/07 BUCKLEY, BRENT 1,534.95 1003260 101051`07 EDSON, DAVID 1,988.28 1003261 101051`07 HELEY, ROLAND 1,990.59 1003262 10/05/07 HINNENKAMP, GARY 1,959.35 1003263 10 /05 /07 LINDORFF, DENNIS 1,953.17 1003264 10/05/07 NOVAK, MICHAEL 1,948.55 1003265 10/05/07 SOUTTER, CHRISTINE 1,245.00 1003266 10/05/07 CYLKOWSKI, ANNABELLE 102.00 1003267 10/05/07 GOODRICH, DANIELLE 99.00 1003268 10/05/07 KING, KYLE 210.00 1003269 10/05/07 KOHLMAN, JENNIFER 159.69 1003270 10/05/07 LINDA, KELLIE 207.81 1003271 10/05/07 MERRITT, MICHAEL 60.00 1003272 10/05/07 MILTON, SCOTT 210.00 1003273 10/05/07 ROBBINS, EMERALD 264.69 1003274 10/05/07 RUMBLE, ANGELICA 451.50 1003275 10/05/07 HAAG, MARK 1,996.11 1003276 10/05/07 NADEAU, EDWARD 3,061.98 1003277 10/05/07 GLASS, JEAN 1,924.86 1003278 10/05/07 HANSEN, LORI 2,302.26 1003279 10/05/07 NAGEL, BROOKE 612.00 ig CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT 1003280 10105/07 BENJAMIN, AYLA 105.00 1003281 10/05/07 BOTTILA, ANN 42.75 1003282 10105/07 CHASTAN, ADAM 19.50 1003283 10/05/07 CLARK, PAMELA 178.50 1003284 10/05/07 COSTA, JOSEPH 79.40 1003285 10/05/07 DEMPSEY, BETH 73.50 1003286 10/05/07 FENGER, JUSTIN 105.00 1003287 10/05/07 FLETCHER, LOGAN 81.25 1003288 10/05/07 GRANT, MELISSA 141.28 1003289 10/05/07 GRUENHAGEN, LINDA 1,081.63 1003290 10105/07 HAGSTROM, EMILY 68.25 1003291 10105/07 HERM, BREANNA 42.25 1003292 10/05/07 HOLMBERG, LADONNA 307.50 1003293 10/05/07 JOYER, JENNA 54.19 1003294 10105; KOVACS, BREANNA 19.50 1003295 10105; KURZHAL, ALISON 84.50 1003296 10/05/07 MCCARTHY, ERICA 42.00 1003297 10/05/07 MCLAURIN, CHRISTOPHER 151.88 1003298 10/05/07 NWANOKWALE, MORDY 250.68 1003299 10/05/07 PEHOSKI, JOEL 50.85 1003300 10/05/07 RICHTER, DANIEL 85.00 1003301 10/05/07 RICHTER, NANCY 378.75 1003302 101051`07 ROGNESS, TRYGGVE 73.18 1003303 101051`07 ROLLOFF- FELLNER, TAYLOR 53.50 1003304 10 /05 /07 ROSTRON, ROBERT 343.50 1003305 10 /05 /07 SAUCERMAN, MICHAEL 213.33 1003306 10105/07 SCHAEFER, JAMES 145.00 1003307 10105/07 SCHMIDT, JOHN 106.18 1003308 10 /05 /07 SCHUNEMAN, GREGORY 51.38 1003309 10 /05 /07 SKUNES, KELLY 13.50 1003310 10/05/07 SMITLEY, SHARON 452.70 1003311 10/05/07 STAHNKE, AMY 141.48 1003312 10/05/07 WARNER, CAROLYN 226.35 1003313 10/05/07 WEDES, CARYL 49.00 1003314 10/05/07 WERNER, REBECCA 49.25 1003315 10/05/07 WHITE, NICOLE 38.20 1003316 10/05/07 WICKNER, KRISTY 124.88 1003317 10/05/07 WOLFGRAM, TERESA 64.88 1003318 10/05/07 WOODMAN, ALICE 138.00 1003319 10/05/07 ZALK, IDA 30.83 1003320 10/05/07 BOSLEY, CAROL 162.25 1003321 10/05/07 OIE, REBECCA 56.63 NE CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT 1003322 10105/07 PATTERSON, FELORENZA 365.75 1003323 10/05/07 SATTLER, CASSANDRA 26.00 1003324 10105/07 SATTLER, MELINDA 192.40 1003325 10/05/07 STODGHILL, AMANDA 18.13 1003326 10/05/07 ZAGER, LINNEA 142.50 1003327 10/05/07 BIRKHOLZ, TYLER 177.63 1003328 10/05/07 DOUGLASS, TOM 1,392.85 1003329 10/05/07 HER PETER 281.20 1003330 10 /05 /07 SCHULZE, KEVIN 261.00 1003331 10 /05 /07 VANG, KAY 244.20 1003332 10/05/07 VUE, LOR PAO 455.10 446,184.76 21 Agenda Item 12 TO: FROM: SUBJECT: LOCATION PROJECT: DATE: City Manager Ken Roberts, Planner Conditional Use Permit Review 2625 Larpenteur Avenue East Hill- Murray High School October 11, 2007 INTRODUCTION The conditional use permit (CUP) for Hill- Murray High School, 2625 Larpenteur Avenue, is due for review. The CUP is for a school in an R -3 (multiple- family residential) zoning district. (See the maps and plans on pages two through six and the city council minutes starting on page seven.) BACKGROUND On November 13, 2001, the city council approved a CUP revision for the school. This revision was for plans for an addition on the west side of the school that included a chapel and a student entrance. On November 13, 2002, the city council reviewed this permit and agreed to review it again in one year. On August 28, 2006, the city council approved a CUP revision and the project plans for the school. These approvals were so that Hill- Murray could: Put a 31,500- square -foot addition onto the east side of the field house for additional gym and locker room space. 2. Renovate and remodel the interior of the existing athletics building. (See the council minutes starting on page seven.) DISCUSSION The school's contractor has completed the field house addition. Since the construction of this latest project is now complete, the city should review this permit again only if the school proposes a major change to their site or if a problem develops. The city has not had any complaints about this school or their recent projects and additions. RECOMMENDATION Review the conditional use permit for Hill- Murray High School at 2625 Larpenteur Avenue again only if a problem arises or if the owner proposes a significant change to the site or to the school. Krlp:sec 13/hill high CUP review - 2007 Attachments: 1. Location Map 2. Area Map 3. Site Plan (Athletic Facility Addition) 4. Building Elevations (Field house) 5. Building Elevations (Field house) 6. August 28, 2006 City Council Minutes )O,v LU z LU U Location Map Hill-Murray 2625 Larpe Avenue z KNOLL CIR 1 UN UN LU SITE Hill-MUrray Area Map Hill-Mrrav 2625 Larpenieur Priory tchenAtt!�jchment 3 HILL—MURRAY SCHOOL ATHLETICS C LI' i IMPROVEMENTS t n. EXISTING FAGt6iy , REtdtJWIGN t " f r rx= 4LErIC FAClUrY ADDIrl0f It o ti 19 38 CLUMP RIVER WHO, x , r" ...___... Huh rULA NIGRA f. , m _ ,.: .... ..... .... ... —, s 3 i o' 1 A ttachment Attachment 5 L MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, August 28, 2006 Council Chambers, City Hall Meeting No. 06 -22 A. CALL TO ORDER Attachment 6 A meeting of the City Council was held in the Council Chambers, at City Hall, and was called to order at 7:10 P.M. by Mayor Longrie. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Diana Longrie, Mayor Present Rebecca Cave Councilmember Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present Will Rossbach, Councilmember Present Hill- Murray School (2625 Larpenteur Avenue) Conditional Use Permit Revision Design Approval a. Planner Roberts presented the report. b. Commissioner Pearson presented the Planning Commission Report. C. Board member Schurke presented the Design Review Board report. d. Craig Rafferty, architect for Hill Murray school responded to council questions. Councilmember Cave moved to adopt the following resolution approves revisions for the conditional use permit for Hill- Murray school and athletic facilities at 2625 Larpenteur Avenue East: CONDITIONAL USE PERMIT REVISION RESOLUTION 06 -08 -108 WHEREAS, Hill- Murray High School requested that the city revise their existing conditional use permit for a school and athletic facilities. WHEREAS, this permit applies to the property at 2625 Larpenteur Avenue East. The legal description is: Part of the S Y2 of the SE 1 /4 of S 13, T 29N, R22W, Ramsey County, MN (PIN 13- 29- 22-43- 0002) WHEREAS, the history of this conditional use permit revision is as follows: On August 7, 2006, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approve the conditional use permit. N 2. On August 28, 2006, the city council discussed the proposed conditional use permit revision. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit revision, because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 10. The city council may waive any of the above requirements for a public building or utility structure, provided the council shall first make a determination that the balancing of public interest between governmental units of the state would be best served by such waiver. Approval is subject to the following conditions: All construction shall follow the plans as noted below: a. For the athletic fields, follow the plans date - stamped March 6, 1998. b. For the school and parking lot addition, follow the plans date - stamped May 19, 1999. c. For the chapel addition, follow the plans date - stamped October 1, 2001. d. For the field house, follow the plans dated June 28, 2006. These plans shall meet all the conditions and changes required by the city engineering department. The interim director of community development may approve minor changes. 2. The proposed construction for the et field house addition must be substantially started within one year of council approval or the permit revision shall end. The council may extend A this deadline for one year. 3. The city council shall review this permit annually to monitor the traffic and parking situations related to the use of the athletic fields. 4. Any new lights shall be installed to meet the city code. This requires that they be screened or aimed so they do not cause any light -glare problems on streets or residential properties. 5. Post and maintain signs on the edge of the wetland - protection buffer prohibiting any building, mowing, cutting, filling or dumping within the buffer. Wetland buffer signs in the mowed area shall be placed at the edge of the lawn. 6. That portion of the proposed walking /running path that is within 50 feet of the wetland shall be built with a pervious material. 7. Ensure that all bleachers and dugouts are at least 30 feet from the Sterling Street and Larpenteur Avenue right -of -ways. 8. The city may require the applicant to plant 30 native species of trees for screening between the playing fields and the homes on Knoll Circle, as may be determined at a future hearing on the conditional use permit. 9. The school shall prepare for city approval a turf management plan for the athletic fields. This plan shall include the mowing, watering and fertilizing practices that the school will follow in the care of their athletic fields and grounds. The school shall prepare and follow the plan so the practices will minimize the impact of the storm water run off on the nearby wetlands. 10. Submit a grading and drainage plan for watershed district approval to provide sedimentation control at the storm water discharge point before it dumps into the south wetland area. Seconded by Mayor Longrie Ayes -All Mayor Longrie moved to approve the project plans date - stamped June 28, 2006, (site plan, landscape plan, grading and drainage plans and building elevations) for the field house addition at Hill- Murray School at 2625 Larpenteur Avenue. The city bases this approval on the findings required by the code. The developer or contractor shall do the following: 1.Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a. Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, erosion control, tree and sidewalk plans. The plans shall meet the following conditions and shall meet all the conditions and changes noted in Steve Kummer's memo dated July 14, 2006. (1) The erosion control plan shall be consistent with city code. (2) The grading plan shall: 9 (a) Include building, floor elevation and contour information for the site and for the building addition. (b) Include contour information for the land that the construction will disturb. (c) Show all retaining walls on the plans. Any retaining walls more than four feet tall require a building permit from the city and shall have a fence along the top. (d) Show the drainage areas, and the developer's engineer shall provide the city engineer with the drainage calculations. The drainage design shall accommodate the run off from the surrounding areas. (3) The design of the ponding area and any rainwater garden(s) shall be subject to the approval of the city engineer. These plans shall correct the drainage problem on the south side of the track and field. The city may require some type of storm water BMP for treatment of any flow into this low area from impervious surfaces. b. Submit a certificate of survey for all new construction. c. Submit a revised landscape plan to staff for approval that incorporates the following details: (1) All lawn areas shall be sodded. The city engineer shall determine the vegetation within the ponding area. (2) The contractor shall install landscaping in the ponding area to promote infiltration. Such landscaping shall be approved by the city engineer and shall be shown on the project landscape plans. (3) That shows the manicured or mowed areas from the natural areas. This shall include planting (instead of sodding) the disturbed areas around the ponding area with native grasses and native flowering plants. The native grasses and flowering plants shall be those needing little or no maintenance and shall extend at least four feet from the ordinary high water mark (OHWM) of the pond. This is to reduce maintenance costs and to reduce the temptation of mowers to encroach into the garden. (4) It shall be approved by the city engineer before site grading and shall be consistent with the approved grading and landscape plans. (5) Showing the birch clumps being at least 2Y2 inches in diameter. d. Have the Saint Paul Regional Water Services (SPRWS) approve the proposed utility plans. e. Provide the city with a letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 3. Complete the following before occupying the building addition: a. Replace property irons that are removed because of this construction. b. Install reflectorized stop signs at all exits, a handicap - parking sign for each handicap - parking space and an address on the building. c. Post a "no left turn" sign at the easterly curb cut. d. Paint the roof -top mechanical equipment to match the building color if the units are visible. The applicant shall provide screening enclosures around the units if they are visible from residential properties. e. Meet all the requirements of the fire marshal. f. Restore and sod damaged boulevards and sod all turf areas. g. Complete all landscaping and turf irrigation for the building addition. h. Install and maintain all required trees and landscaping (including the plantings around the pond) and an in- ground sprinkler system for all landscaped areas (code requirement). i. Install on -site lighting for security and visibility that follows the approved site lighting plan. All exterior lighting shall follow the approved lighting plan that shows the light spread and fixture design. The light fixtures must have concealed lenses and bulbs to properly shield glare from the adjacent street right -of -ways and residential properties. j. Install all the required exterior improvements, including all exterior lighting. k. The developer or contractor shall: (2) Complete all grading for the site drainage and meet all city requirements. (3) Place temporary orange safety fencing and signs at the grading limits. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above - required letter of credit or cash escrow is held by the city for all required exterior improvements. The owner or contractor shall complete any unfinished landscaping by June 1 of the next year if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. This approval does not include signs. Any signage will be reviewed by city staff through the sign permit process. Seconded by Councilmember Cave Ayes -All iE Item I -3 MEMORANDUM TO: Greg Copeland, City Manager FROM: Karen Guilfoile, City Clerk RE: Annual Renewal Currency Exchange DATE: October 12, 2007 Introduction Cashway Checking, a currency exchange licensee, made application with the State to renew its currency exchange license to operate at 3035 White Bear Avenue. Background Minnesota Statutes Chapter 53A.04 requires the Department of Commerce to submit any application for licensure as a currency exchange to the governing body of the municipality in which the currency exchange conducts business. The law further requires the governing body of the municipality to render a decision regarding the renewal of the license within 60 days. After consulting with Chief Thomalla, there is nothing on record that would prohibit council from renewing the annual currency exchange license. They are a good member of the business community. Recommendation It is recommended that council approve the annual renewal license for Cashway Checking. Agenda #1 -4 AGENDA REPORT To: City Manager Greg Copeland From: Chief of Police David J. Thomalla Subject: Donation to Police Department From Residential Mortgage Group Date: October 10, 2007 Introduction The Police Department has received a donation from RMG (Residential Mortgage Group), and City Council approval is required before this donation can be accepted. Background RMG sent the Police Department a $100 check as part of their charitable donation program called "Refer a friend. Build your community." As described in the literature accompanying this donation, when a referral- generated mortgage closes, a donation will be made to a school, fire or police department on behalf of both the person who referred the client as well as the client who completed the loan. RMG instituted this program because it lets their clients directly improve the communities where they will be living. The company's goal is to donate at least $200,000 to communities this year. The clients who designated the Maplewood Police Department for their $100 donation in conjunction with their loan closing are Willie and Mayko Sadler from the west side of Maplewood. Recommendation It is recommended that approval be given to accept this donation and that the necessary budget adjustments be made so the funds can be expended by the Police Department as needed. Action Required Submit to the City Council for review and action. DJT:js Agenda Item 15 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer DuWayne Konewko, Environmental Manager Bill Priefer, Public Works Operations Analyst SUBJECT: Consider Approval of 2008 SCORE Funding Grant Application DATE: October 10, 2007 INTRODUCTION Attached is the 2008 SCORE Funding Grant application from the Ramsey County Department of Public Health. The City of Maplewood has the opportunity to apply for a $74,613 grant to subsidize our waste reduction and recycling efforts. The 2007 grant was in the amount of $68,191 or approximately 10 percent less. BACKGROUND In 1989, the Minnesota Legislature adopted comprehensive waste reduction and recycling legislation based on the recommendations of the Governor's Select Committee on Recycling and the Environment (SCORE). This set of laws, commonly referred to as SCORE, is part of Minnesota's Waste Management Act (WMA). The SCORE legislation has provided counties, including Ramsey County, with a funding source to develop effective waste reduction, recycling and solid waste management programs. Ramsey County in turn offers SCORE grants to cities to enhance or improve their waste reduction and recycling efforts. The City of Maplewood annually has applied for and received SCORE grants which require us to submit an annual report detailing recycling rates and our efforts to reduce solid waste through increased recycling. BUDGET IMPACT The 2007 Recycling program budget of $405,920 was subsidized by a Ramsey County SCORE grant in the amount of $68,191. The 2008 grant amount is $74,613 which is based upon a per capita basis. RECOMMENDATION It is recommended that council approve the 2008 SCORE Funding Grant application in the amount of $74,613. Attachment:: 1. 2008 SCORE Grant Application SAINT PAUL - RAMSEY COUNTY DEPARTMENT OF PUBLIC HEALTH ENVIRONMENTAL HEALTH SECTION 2008 SCORE FUNDING GRANT APPLICATION CITY/TOWNSHIP: City of Maplewood CONTACT PERSON: Bill Priefer ADDRESS: 1902 County Road B East Maplewood, Minnesota 55109 PHONE: 651- 249 -2406 FAX: 651- 249 -2409 EMAIL: bill.priefer @ci.maplewood.mn.us SCORE GRANT REQUEST 1. What measurable goals does your municipality have for waste reduction and recycling activities in 2008? Please describe how progress toward these goals will be measured and evaluated. At least ONE measurable goal must be listed. Increase participation at multi - family locations. Progress will be measured by examining pulls from these locations and determining if increases in material recycling were observed. 2. Please describe what activities a SCORE grant would be used for in your municipality and how these funds will enhance your existing waste reduction and recycling programs. Identify expenses for activities within each applicable budget category. Ze ADMINISTRATION Total: $ Please detail activities and expenses: PROMOTION ACTIVITIES Total: $ Please detail activities and expenses: EQUIPMENT Total: $ Please detail activities and expenses: COLLECTION OF RECYCLABLES Total $ 74113 Please detail activities and expenses: TOTAL SCORE GRANT Requested $ 74113 RECYCLING BUDGET 3. Attach a copy of your 2008 municipal budget for all recycling activities, including all funding sources. If your governing body has not adopted the budget, attach the most current draft budget. RESOLUTION 4. Attach a resolution from your governing body requesting the SCORE funding allocation, or a certified copy of the official proceedings at which the request was approved. SCORE grants agreements cannot be issued without such an attachment. DuWayne Konewko NAME OF PERSON AUTHORIZED TO SUBMIT GRANT SIGNATURE (electronic signature is acceptable) Environmental Manager TITLE October 11, 2007 DATE Applications will considered complete when items 1— 4 above are submitted and a signature is on file. Please return the completed grant application form by NOVEMBER 1, 2007. SCORE Program Saint Paul — Ramsey County Department of Public Health Environmental Health Section 2785 White Bear Avenue N., Suite 350 Maplewood, MN 55109 -1320 Agenda Item 16 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer Bryan Nagel, Street Superintendent SUBJECT: Award Contract for 2007 -2008 Winter Sand DATE: October 10, 2007 INTRODUCTION Two quotes were received for the City's 2007 -2008 sand requirements. Aggregate Industries submitted a bid of $8.89 per ton and SA -AG submitted a bid of $9.77 per ton, both bids include tax and delivery. BACKGROUND Over the past five years the average sand usage in our winter maintenance operation has been 2,578 tons. Authorization is requested to purchase, as needed, up to 2,800 tons for the winter season. Funds to cover the expense are available in the snow /ice budget. It is recommended that the City Council approve the quote from Aggregate Industries and authorize the Street Superintendent to purchase, as needed, not to exceed 2,800 tons of sand at a cost not to exceed $24,892.00. Attachments: 1. Aggregate Industries Quote 2. SA -AG Quote From Aggregate Industries To: City oi tviaplewood Page: 212 D_, e; 10/2/2007 9:0809 AM Ag e °egal to Industries Pvicoc por tan { aloe Tax In crudod — boa ',LVLUFS TAY bol—,) Estimated Qt Product 2000 ton Safety Grit Location Delivered on Triaxle I Delivered on Trailer St Paul x;8.89 SALES TAB: The prices above include sales tax. If this project is tax exempt forward the ST3 form and a copy of the quote. TERMS: 2% Discount is allowed on materials only if paid within 15 days of the date on the weekly invoice. Net 30 days. Our proposal is based upon the following: Ton = 2,000 Pounds. The delivery portion of our quote does not include any Minnesota Department of Labor truck rental rate or prevailing wage rate requirements that may be required on this job. Delivery or pick -up during regular business hours Monday through Friday. Delivery of material for this project is contingent on availability of hauling units at the time the order is placed. Unloading time in excess of 10 minutes per load will be billed at an hourly rate of 886.50 for Trailers; and 876.50 for Triaxle. Quotes are based on full loads. There is an extra charge for partial loads. Materials are produced to the specifications required by the product designations. Aggregate Industries is not responsible for interruptions of supply as a result of acts of God or labor disputes. All prices will remain firm through scheduled completion date of the project if this quote is signed and returned within 30 days after the bid date. All MN& Dot Class 5 & 7 Recycled quotes are based on availability. However, we will guarantee supply if we receive a signed copy of this quote within 30 days after bid date. Anticipated time period when material will be needed Janeen Volk Accepted by: (Name & Company) Inside Sales Representative 10/031 08:34 FAX 952 432 7j3u Check One-, 2!r' SA-AG, INC. El FISCffRR SAND & AGGREGATE, INC. CYl Firm () i N2 090 r) Date: Address Contact Type Work �� ~ ,� "", �a�- �. Bid Exclusions: addenda: 411 5/99 Received By! Agenda Item 17 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer DuWayne Konewko, Environmental Manager Bill Priefer, Public Works Operations Analyst SUBJECT: Legacy Village Tot Lot, Approval to Purchase Equipment DATE: October 11, 2007 INTRODUCTION Approval is being requested to purchase playground equipment for the Legacy Village tot lot with funding from the Legacy Village Park Development Fund 433. Hartford Development dedicated an out lot in Legacy Village to the City of Maplewood at no cost for a tot lot, trail construction and storm ponding purposes. As part of the developer's agreement previously approved by council, it was agreed that the City of Maplewood would have playground equipment installed. Attached is a quote from Earl F. Andersen, Inc. in the amount of $24,814 for the equipment and for installation. Earl F. Andersen's quote does not include site prep, grading, concrete boundary, or benches. Site preparation and grading are currently being done as part of Project 06 -17, Mogren Street Improvements. The concrete boundary will be installed by city forces, with reimbursement from the Legacy Village Park Development Fund 433. BUDGET IMPACT There are funds in the Legacy Village Park Development Fund 433 for costs associated with completing the tot lot. RECOMMENDATION It is recommended that city council approve the purchase of playground equipment and benches for the Legacy Village Tot Lot, with funding from the Legacy Village Park Development Fund 433. Attachments: 1. Earl F. Andersen Quote 2. Location Map ENTERED 3 , : K N4 Earl F. Andersen QUOTE TO: CITY OF NIAPLEWOOD 1830ECORDB FINANCE MAPLEWOOD, i %SIN 55104 ATTN: PHONE: (651) 2.19 -2914 FAX QUOTE NUMBER: 008 ?816 QUOTE DreTE: 8/21/200 SHIP TO: LEGACY PARK MAPLEWOOD, MN 55104 Page ()TY ITEM NO. DESCRIPTION - PRICE EACH EXT, PRICE 1.00 PLAYGROUND 12 PANEL MOBIUS 18,795.00 18 V f 1.00 INS T AL LEQUIP INSTALLATION OF MOBIUS 3,212.00 3.212.00 INCLUDES CONCRETE FOR FOOTINGS 1.00 ? FA`.YOOD EFA WOOD FII3I3R. SAFETY SURFACING SYSTEM 1,675.00 1.67 5.00 INCLUDE WOOD FIBER, FABRIC AND DRAIN AGGREGATE, DELIVERED TO SITE, 1.00 1NSTALLFIBER INSTALL OF WOOD FIBER SAFETY SURFACING 800.00 800.00 AS SHOVN ON PLAN C6962B * DOES NOT INCLUDE ANY SITE PREP OR GRADING. *THIS PROPOSAL DOES NOT INCLUDE CONCRETE BORDER. C3TF: TEji,Iroiat €orr ,s v;did P r 0 dnvs. Please call for contirar�atiott after that Clate. Prices at'e NOT based on� SUE1'OTAL: 24,482.00 pre �ailir *.g w�rges. — SHIPPING c'�_ HA N 332.00 DiS CLAIMER FO R I N T _()w_ CONDITIONS: ThP. E;-; t, sing, (isclat =rle- rPp ?ies only When h7 =i.rllation is eroted SALES TALC: 0.00 This quotEltion is L .gad E ),,, arc r 11cm t of all debrk Si,ch ap but not limrted to the followin 'Concrete footin or blocks of any type. 'Ekd3 I._k or rocj v cos do ons orally type `Tree stumps, trees, cams, bottles, metal or any other debris 'Utik jes requnim aiiv hol to be one v , nd *If are i : ,{ + cessible to a hobcet and other equip sent necessary for installation. ;site or, . or c -ings ncr tt.:. r i .° ur, *01 an cti, r unknown conditions not listed or visible F.O.B: FACTOR TOTAL: 24,814.00 TE , - A'ET30 AIS Shipment apptc ,N. 3 4 , ceks u,aota t ceipt of 0 1 nd sut,iect io credit approi�aI. �o you i'2fIE��!°#�~sx� ',Otlr CIC:IVn.` ` ttltlCC� I jo CON 1 1,1-ACTOR T (_) SCI FIRM ALI Q'_.`:NI I'IIES Date 9701 Pens. 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COTTAGE LANE LN. 10 11 . COTTAGE LANE LN. D COUNTY ROAD COUNTY ROAD D CT. D CIR. 'IDGE CT. 61 t 5. CHAMBERLAIN ST. 6. GERMAIN ST. Q 7. HEMINGWAY TR. 8. COTTAGE LANE LN. COUNTY ROAD D X;— V) Z BEAM 0 0 0 Ld uj N u, < z w X cr_ KOHLMA L N v AVE. lj�j WH � ROAD D Le VILLAGE TR. f acy To 8. Lot LEGACY 9. 10. Legacy WOODLYNN] AVE. V,*I,?e , 11. . Qlp r. ST. JOH 7; Park BLVD. Zil < Z F-- Z D 65 C C L LYDIA 19 0 L1 C V) OR 0 dAVE. BEAM n r L IF 19 uj Markham Pond oil 1 ;7 4� DATZ o M SABI 11 FAVE. EY RAMS C O UN TY 0 TY ) UN CO RT L COU AN OUNTY COURT co �� Y KOHLM �O Agenda Item 18 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer Steve Kummer, Civil Engineer 11 SUBJECT: Rainbow Foods / Maple Ridge Driveway, City Project 07 -03 a. Report on Cost of Work Done by Day Labor b. Resolution Accepting Work DATE: October 12, 2007 INTRODUCTION Improvements to the Rainbow Foods 1 Maple Ridge Driveway are complete. The city council will review the attached report of costs to do the driveway improvements and consider accepting the work. BACKGROUND This public improvement project was initiated in order to repair and modify the existing driveway entrance into the loading dock areas of the mall. Repairs and modifications were made to correct pedestrian safety issues and increase accessibility for large delivery trucks. Modifications to the driveway entrance include wider sidewalk ramps complying with ADA requirements for slopes and widening of the existing driveway radius from 10 feet to 25 feet (which required constructing a new curb line, expanding the width of the driveway entrance and relocating a fire hydrant). The project area is illustrated on the attached exhibits. Before and after pictures are also included for your reference. BUDGET IMPACT The estimated cost of $17,760.00 was assessed to the property at 2515 White Bear Avenue. The actual cost of materials, labor and other services is summarized as follows: A. Materials: Concrete for the curb and apron, asphalt, gravel base material and seeding /sodding: $5,107.58 B. Labor: Six different full -time employees at different hourly wages at a total of 302 hours: $6,140.99 C. Saint Paul Regional Water Services: Hydrant Relocation 17 feet east of existing location: $3,291.43 D. Design: Included correspondence with the property owner, initiation of the public improvement process and working out proposed construction plans: $3,220.00 Agenda Item 18 RECOMMENDATION It is recommended that the city council approve the attached resolution accepting the attached report and the work completed. Attachments: 1. Resolution 2. Project Area Map 3. Photographs REPORT ON COST OF WORK DONE BY DAY LABOR TO THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: As the registered engineer in charge, I hereby certify that the improvement of the Rainbow Foods 1 Maple Ridge Driveway has been completed according to the plans and specifications approved by the council on May 14 2007 and that the complete cost of the work is $17,760.00, itemized as follows: A. Materials: Concrete, asphalt, sod /seed, topsoil, gravel base $5,107.58 B. Labor: Six full -time employees at different hourly wages, 302 hours total $6,140.99 C. Saint Paul Regional Water Services: Hydrant Relocation $3,291.43 D. Design, Coordination, Construction Administration and Inspection $3,220.00 I further specify that there were no deviations from the plans and specifications for the work completed. Steven L. Kummer, P.E. City Staff Engineer Reg. No. 44296 RESOLUTION ACCEPTING WORK WHEREAS, pursuant to resolution of the council adopted June 25` 2007, ordering the public improvement of the Rainbow Foods 1 Maple Ridge Driveway, City Staff has satisfactorily completed the improvement in accordance with the approved plans and specifications, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA the work completed under said contract is hereby accepted and approved, and, BE IT FURTHER RESOLVED that the council authorize the Finance department to make the fund transfers necessary for reimbursement of labor and materials done by Public Works staff. 41 iv I a a ' _ k C 1� W W 1� TT ^ yl h W� n W m Q� Q� N N J y am, J i. J � O J � w � � J � � V u h_ N y i C$ O � J y c3 H y SC-i J G s � � J h ti G J T r n J V n v 3 c j r.� P �N w N U Rainbow /Maple Ridge Driveway Pictures Before After (View from East to West) (View from East to West) Rainbow /Maple Ridge Driveway Pictures Before After Rainbow /Maple Ridge Driveway Pictures After (View from North to South) (View from North to South) Agenda Item 19 AGENDA REPORT TO: Greg Copeland City Manager FROM: Charles Ahl, Public Works Director /City Engineer SUBJECT: Mogren Street Improvements, City Project 06 -17, Approval of Easement with BP Pipelines and Easement for Trail over Pipeline DATE: October 12, 2007 INTRODUCTION The County Road D and Mogren Street projects both involved dealings with BP Pipelines. Approval of an easement for a relocated pipe is necessary to complete the transaction for the County Road D project; while as part of the Mogren Street project, the trail between Hazelwood and Southlawn is being constructed over the top of the pipeline [within the power line easement] and an easement for the City to build the trail is required. Approval of the easement agreements and authorization for the Mayor to sign the agreements is recommended. DISCUSSION As part of the County Road D project, the BP Pipeline needed to be realigned to allow for the realignment of County Road D near the railroad corridor. An easement is needed for the relocated pipe. This work has been completed and there are no additional costs involved for this item. This is a finalization of the action from the 2005 construction work. Approval of the attached agreement granting the new easement to BP Pipelines is recommended. As part of the Legacy Village project, the City appropriated funds from the developer for the construction of a trail under the power lines between Hazelwood and Southlawn [through the tunnel under Kennard]. This trail is located over the top of a BP Pipeline. An easement is required for that trail construction. Approval of the attached easement agreement with BP Pipeline for the trail is recommended. Budget Impact There are no costs associated with these easements. All projects costs were incurred in 2005 for the pipeline relocation work as part of the County Road D project. The trail construction costs are included within the Mogren Street project. It is recommended that the city council approve the attached easement agreements (2) with BP Pipelines for the Pipeline Relocation as part of the County Road D project and for Legacy Trail Extension for the Mogren Street project and authorize the Mayor and City Manager to execute said agreements. Attachments: 1. Pipeline Relocation Easement 2. Legacy Trail Extension Easement October 20, 2005 Mr. Ken Andreen BP Pipelines (North America) Inc. 980 Berwood Ave East Suite 100 Vadnais Heights, MN 55110 RE: County Road D Re- alignment Pipeline Relocation City of Maplewood Project 02 -07 Dear Mr. Andreen, The City of Maplewood has signed a relocation agreement with BP. BP wishes to revise the original relocation design to place the new pipeline 15' west of the east railroad right -of -way line. The railroad right -of -way has recently been acquired by the City of Maplewood. It is expected that the rail right -of -way will eventually be conveyed to the Ramsey County Regional Rail and that, at some time in the distant future, the rail corridor will be developed for transit or trail purposes. In response to your letter dated October 19, 2005, the City of Maplewood agrees to the following: 1. To allow the BP pipeline to be relocated as proposed by BP to a location 15' west of the east railroad right -of- way. 2. To grant BP legal authority to utilize the east 50` of the rail right -of -way to install, operate., maintain and replace the newly relocated pipeline. It is understood that the legal documents will allow the development of the rail right -of -way for public purposes as long as such development does not interfere with the use and operation of the BP pipeline. 3. The City will allow the minimum removal of vegetation within the railroad right -of -way needed to install and operate the relocated pipeline. The City wishes to preserve as much vegetation as possible to 'maintain a visual screen between the new roadway and the existing housing developments to the south and east. 4. The City agrees to reimburse BP for the actual costs of the relocation as outlined in the agreement and understands that such costs may be up to $10,000 greater than previously estimated to allow for directional drilling of the pipeline under the railroad embankment as required by the new alignment and up to $5,000 for tree clearing along the alignment_ The City will coordinate tree removal with BP and may accomplish the clearing with the use of the roadway contractor. Please contact me at (651) 249 -2402 if you have any questions or concerns. Sincerely, City of Maple od R. Charles Ahl, PE Director of Public Works: "City Engineer CC: Jon Horn, PE /KHA Karl Keel, PE /URS Steve Weser, PE/URS DEPARTMENT OF PUBLIC WORKS 651 -770 -4550 FAX: 651- 748 -3089 CITY CAE MAPLEWOOD 1830 EAST COUNTY ROAD B MAPLEWOOD, MN 55109 BP File 4000 -1 582 RIGHT OF WAY EASEMENT STATE OF MINNESOTA § COUNTY OF RAMSEY § FOR AND IN THE FULL CONSIDERATION of the sum of Ten Dollars ($10.00) and other valuable consideration, in hand paid to the CITY OF MAPLEWOOD, Minnesota, hereinafter called (Grantor), whose mailing address is 1830 East County Road B, Maplewood, Minnesota 55109, hereby grants, sells and conveys to BP PRODUCTS NORTH AMERICA INC., a Maryland corporation, with offices located at 28100 Torch Parkway, MC 607E, Warrenville, Illinois 60555, its successors and assigns, hereinafter called (Grantee) an Easement 50 feet in width for the purpose, from time to time, of constructing, operating, inspecting, maintaining, protecting, marking, repairing, replacing, changing the size of, and removing a pipeline or pipelines, and appurtenances, equipment, and facilities useful or incidental to or for the operation or protection thereof, for the transportation of oil, gases, liquids, solids, or any mixtures thereof, hereinafter called (Pipeline Facilities), on, over and through the following described land located in the Northeast _ r of the Northwest Quarter of Section 3, Township 29 North, Range 22 We Ramsey _ City of Maplewood/ BP Pipelines easement, page 1 of 5 Said 50 foot Easement strip is more particularly described in Exhibit A attached hereto and hereby made a part hereof as though fully set forth herein. Together with the right of unimpaired access to said pipeline or pipelines, and the right of ingress and egress on, over, and through the above- described land for any and all purposes necessary and incident to the exercise by said Grantee of the rights granted hereunder with the further right to maintain the Easement herein granted clear of trees, undergrowth, and brush, without compensation to Grantor, its successors and assigns. Grantor shall have the right to use and enjoy the above - described premises; provided however, Grantor shall not exercise such use and enjoyment in a manner that will impair or interfere with the exercise by Grantee of any of the rights herein granted. Grantor agrees no buildings, streets, driveways, underground pipes, cables, or any other structures shall be executed or created within the limits of the Easement and provided further that Grantor, its heirs, successors, grantees, and assigns, shall not erect or construct, nor permit the erection or construction of any buildings, walls, fences, engineering works, or any other type of structure or structures on, over, under, through, or across said Easement without the express written consent of Grantee, its successors and assigns, hereinafter called (Permitted Facilities). Such consent shall not be unreasonably withheld. If such written consent is given, all costs and expenses of moving, lowering, relocating or encasing Grantee's Pipeline Facilities to accommodate such new streets, driveways, pipes, cables or other structures, shall be borne by the then owners of the Property or such other persons who shall have the right to require such or similar modifications to the Pipeline Facilities. Grantee, its successors, grantees, and assigns shall not be held liable to Grantor, its heirs, successors, grantees, and assigns, for any damage caused to any of the Permitted Facilities constructed across or along the Easement in exercising the Grantee's rights granted herein, and if in the judgment of Grantee, the construction of such Permitted Facilities requires that the pipeline or pipelines located on said strip be altered, lowered, encased, or otherwise protected, the entire cost of such protective measures shall be borne fully by Grantor, its heirs, successors, grantees, and assigns. Grantee shall not be liable for damages caused on the Easement by City of Maplewood t 8P Pipelines easement, page 2 of 5 Keeping said Easement clear of trees, undergrowth, brush, structures, or any other obstructions. Grantor shall not reduce, nor allow a third party to reduce the cover over the pipeline at any time. Further, Grantor shall not add, nor allow a third party to add more than two (2) feet of cover over the pipeline, other than for roads or crossings across and over, but not along the length thereof. Such additional cover shall not be added without prior written consent of Grantee. Such consent shall not be unreasonably withheld. The terms, conditions, and provision of this Easement shall extend to and be binding upon the heirs, executors, administrators, grantees, personal representatives, successors and assigns of the parties hereto. The Easement and rights herein granted may be leased or assigned, in whole or in part. TO HAVE AND TO HOLD, said Easement, rights, estates and privileges unto Grantee, its successors and assigns. IN WITNESS WHEREOF, Grantor has executed this instrument this day of , 2007. GRANTOR: CITY OF MAPLEWOOD AS CITY, ATTEST: Diana Longrie, Mayor CITY OF MAPLEWOOD AS CITY, ATTEST: Greg Copeland, City Manager City of Maplewood/ BP Pipelines easement, page 3 of 5 ACKNOWLEDGMENT STATE OF MINESOTA § COUNTY OF RAMSEY § This instrument was acknowledged before me this day of , 2007, by Diana Longrie as Mayor of the City of Maplewood, Minnesota and Greg Copeland as City Manager of the City of Maplewood, Minnesota, who signed the foregoing Easement Agreement in their capacity of Mayor and Interim City Manager and delivered said document as their own act and deed on behalf of the City of Maplewood, Minnesota, Notary Public, State of Minnesota My commission expires: This Document Prepared By, And When Recorded Return to: Brad Krabel, SRNVA BP Products North America Inc. 28100 Torch Parkway, Suite 600 Warrenville, IL 60555 City of Maplewood/ BP Pipelines easement, page 4 of 5 1 m Q LEGEND: Easement Area 200 feet SCALE EASEMENT DESCRIPTION An easement for petroleum pipeline purposes over, under and across a tract of land in the Northeast 114 of the Northwest 'l of Section 3, Township 29 North, Range 22 West, in the County of Ramsey, State of Minnesota described as follows; The Easterly 50 feet together with the South 50 feet of that portion of the former Northern Pacific Railway Company's Railroad Right -of -Way, located within the south 384 feet of the north 934 feet of the Northeast 1/4 of the Northwest 1/4 of said Section 3 EXHIBIT A Ramsey County, Minnesota SP File Ref. 4000 -1582 City of Maplewood I BP Pipelines easement page 5 of 5 > 3 C o m m o • r � z r � 934' 384' o 7� ui z r I uu z o • r 50' o J LLI I.� I ,J I 50' I I- S Line of NE 1/4 of NW 1/4 Section 3 -29 -22 — — LEGEND: Easement Area 200 feet SCALE EASEMENT DESCRIPTION An easement for petroleum pipeline purposes over, under and across a tract of land in the Northeast 114 of the Northwest 'l of Section 3, Township 29 North, Range 22 West, in the County of Ramsey, State of Minnesota described as follows; The Easterly 50 feet together with the South 50 feet of that portion of the former Northern Pacific Railway Company's Railroad Right -of -Way, located within the south 384 feet of the north 934 feet of the Northeast 1/4 of the Northwest 1/4 of said Section 3 EXHIBIT A Ramsey County, Minnesota SP File Ref. 4000 -1582 City of Maplewood I BP Pipelines easement page 5 of 5 BP File 4000 - 1582 RIGHT OF WAY EASEMENT STATE OF MINNESOTA § COUNTY OF RAMSEY § FOR AND IN THE FULL CONSIDERATION of the sum of Ten Dollars ($10.00) and other valuable consideration, in hand paid to the CITY OF MAPLEWOOD, Minnesota, hereinafter called (Grantor), whose mailing address is 1830 East County Road B, Maplewood, Minnesota 55109, hereby grants, sells and conveys to BP PRODUCTS NORTH AMERICA INC., a Maryland corporation, with offices located at 28100 Torch Parkway, MC 607E, Warrenville, Illinois 60555, its successors and assigns, hereinafter called (Grantee) an Easement 50 feet in width for the purpose, from time to time, of constructing, operating, inspecting, maintaining, protecting, marking, repairing, replacing, changing the size of, and removing a pipeline or pipelines, and appurtenances, equipment, and facilities useful or incidental to or for the operation or protection thereof, for the transportation of oil, gases, liquids, solids, or any mixtures thereof, hereinafter called (Pipeline Facilities), on, over and through the following described land located in the Northeast • of Township 29 North, Range 22 West, Ramsey County, Minnesota. City of Maplewood/ BP Pipelines easement, page 1 of 5 Said 50 foot Easement strip is more particularly described in Exhibit A attached hereto and hereby made a part hereof as though fully set forth herein. Together with the right of unimpaired access to said pipeline or pipelines, and the right of ingress and egress on, over, and through the above - described land for any and all purposes necessary and incident to the exercise by said Grantee of the rights granted hereunder with the further right to maintain the Easement herein granted clear of trees, undergrowth, and brush, without compensation to Grantor, its successors and assigns. Grantor shall have the right to use and enjoy the above - described premises; provided however, Grantor shall not exercise such use and enjoyment in a manner that will impair or interfere with the exercise by Grantee of any of the rights herein granted. Grantor agrees no buildings, streets, driveways, underground pipes, cables, or any other structures shall be executed or created within the limits of the Easement and provided further that Grantor, its heirs, successors, grantees, and assigns, shall not erect or construct, nor permit the erection or construction of any buildings, walls, fences, engineering works, or any other type of structure or structures on, over, under, through, or across said Easement without the express written consent of Grantee, its successors and assigns, hereinafter called (Permitted Facilities). Such consent shall not be unreasonably withheld. If such written consent is given, all costs and expenses of moving, lowering, relocating or encasing Grantee's Pipeline Facilities to accommodate such new streets, driveways, pipes, cables or other structures, shall be borne by the then owners of the Property or such other persons who shall have the right to require such or similar modifications to the Pipeline Facilities. Grantee, its successors, grantees, and assigns shall not be held liable to Grantor, its heirs successors, grantees, and assigns, for any damage caused to any of the Permitted Facilities constructed across or along the Easement in exercising the Grantee's rights granted herein, and if in the judgment of Grantee, the construction of such Permitted Facilities requires that the pipeline or pipelines located on said strip be altered, lowered, encased, or otherwise protected, the entire cost of such protective measures shall be borne fully by Grantor, its heirs, successors, grantees, and assigns. Grantee shall not be liable for damages caused on the Easement by City of Maplewood/ BP Pipelines easement, page 2 of 5 keeping said Easement clear of trees, undergrowth, brush, structures, or any other obstructions. Grantor shall not reduce, nor allow a third party to reduce the cover over the pipeline at any time. Further, Grantor shall not add, nor allow a third party to add more than two (2) feet of cover over the pipeline, other than for roads or crossings across and over, but not along the length thereof. Such additional cover shall not be added without prior written consent of Grantee. Such consent shall not be unreasonably withheld. The terms, conditions, and provision of this Easement shall extend to and be binding upon the heirs, executors, administrators, grantees, personal representatives, successors and assigns of the parties hereto. The Easement and rights herein granted may be leased or assigned, in whole or in part. TO HAVE AND TO HOLD, said Easement, rights, estates and privileges unto Grantee, its successors and assigns. IN WITNESS WHEREOF, Grantor has executed this instrument this day of 2007. GRANTOR: CITY OF MAPLEWOOD AS CITY, ATTEST: Diana Longrie, Mayor CITY OF MAPLEWOOD AS CITY, ATTEST: Greg Copeland, City Manager City of Maplewood/ BP Pipelines easement, page 3 of 5 ACKNOWLEDGMENT STATE OF MINESOTA § COUNTY OF RAMSEY § This instrument was acknowledged before me this day of 2007, by Diana Longrie as Mayor of the City of Maplewood, Minnesota and Greg Copeland as City Manager of the City of Maplewood, Minnesota, who signed the foregoing Easement Agreement in their capacity of Mayor and Interim City Manager and delivered said document as their own act and deed on behalf of the City of Maplewood, Minnesota. Notary Public, State of Minnesota My commission expires: This Document Prepared By, And when Recorded Return to: Brad Krabel, SR/WA BP Products North America Inc. 28100 Torch Parkway, Suite 600 Warrenville, IL 60555 City of Maplewood/ BP Pipelines easement, page 4 of 5 m Q . LEGEND: Easement Area 200 feet SCALE EASEMENT DESCRIPTION An easement for petroleum pipeline purposes over, under and across a tract of land in the Northeast 114 of the Northwest % of Section 3, Township 29 North, Range 22 West, in the County of Ramsey, State of Minnesota described as follows; The Easterly 50 feet together with the South 50 feet of that portion of the former Northern Pacific Railway Company's Railroad Right -of -Way, located within the south 384 feet of the north 934 feet of the Northeast 1/4 of the Northwest 1/4 of said Section 3 EXHIBIT A Ramsey County, Minnesota BP File Ref. 4000 -1582 City of Maplewood I BP Pipelines easement, page 5 of 5 I C g CI) 3 Cv r 9 o m C I ° cn' a . ) ' z r � :t 0 934' 384' �t L T I Z r 50' o l I LIJ . I�. I� I I ' S Line of NE 1/4 of NW 1/4 Section 3 -29 -22 LEGEND: Easement Area 200 feet SCALE EASEMENT DESCRIPTION An easement for petroleum pipeline purposes over, under and across a tract of land in the Northeast 114 of the Northwest % of Section 3, Township 29 North, Range 22 West, in the County of Ramsey, State of Minnesota described as follows; The Easterly 50 feet together with the South 50 feet of that portion of the former Northern Pacific Railway Company's Railroad Right -of -Way, located within the south 384 feet of the north 934 feet of the Northeast 1/4 of the Northwest 1/4 of said Section 3 EXHIBIT A Ramsey County, Minnesota BP File Ref. 4000 -1582 City of Maplewood I BP Pipelines easement, page 5 of 5 AGREEMENT KNOW ALL MEN BY THESES PRESENTS: File: 4000 - 1579 WHEREAS, BP Products (North America) Inc., a Maryland corporation whose mailing address is: BP Products (North America) Inc. 28100 Torch Parkway Warrenville, Illinois 60555 (hereinafter called "BP "), is present owner of a right of way and easement, (hereinafter called the "Easement "), over through, under and across part of Section 3, Township 29 North, Range 22 West, Ramsey County, State of Minnesota, granted by a certain instrument dated July 13, 1946, executed by Frank J. Hajicek and Mary Hajicek as grantors, unto Standard Oil Company, and Indiana corporation, it's successors and assigns, as grantee, said Contract being recorded in Book 1233 at Page 29, as Document No. 1135890; and WHEREAS, the Easement was amended and limited to a strip of land (hereinafter called the "Easement Strip ") 50 feet in width by an Agreement and Partial Release (hereinafter called the "Defining Agreement ") dated February 10, 2004, executed by BP Products (North America) Inc., a Maryland corporation, as grantor, unto Legacy Holdings -MW, LLC, a Minnesota limited liability corporation, it's successors and assigns, as grantee, said Agreement being recorded in the Office of the Registrar of Titles of Ramsey County on July 9, 2004, as Document No. 1825662, and recorded in the Office of the County Recorder of Ramsey County on July 22, 2004, as Document No. 3774796; and WHEREAS, Standard Oil Company, an Indiana corporation, did assign its rights, title and interests in the Easement to the American Oil Company, a Maryland corporation, on December 31, 1960; and WHEREAS, The American Oil Company did change its name to Amoco Oil Company on December 31, 1972; and WHEREAS, Amoco Oil Company did change its name to BP Products North America Inc. on October 1, 2001; and WHEREAS pursuant to the Easement, BP owns, maintains and operates a pipeline with equipment, appurtenances and apparatus therefore, if any (hereinafter collectively called "pipeline ") within the Easement Strip; and WHEREAS The City of Maplewood, Minnesota, whose address is: City of Maplewood 1902 County Road B East Maplewood, MN 55114 clo R. Charles Ahl Director of Public Works /City Engineer (hereinafter called "MAPLEWOOD ") has requested BP to consent to the construction of an eight foot wide bituminous path (hereinafter called "Permitted Facilities ") within the Easement Strip, as shown on the Engineering drawings by Kimley -Horn and Associates, Inc. for the City of Maplewood, City Project 06 -17 Sheets 49 and 50 attached hereto and made a part hereof, and marked as Exhibits A and A -1, and General Location Drawing marked as Exhibit A -2. NOW, THEREFORE, in reliance on the aforesaid representations and its consideration of the premises and the mutual covenants herein contained, notwithstanding any of the provisions of the Easement and Defining Agreement which prohibit such construction within the Easement Strip, BP hereby consents and agrees, insofar as it has the lawful right so to do, to the construction and maintenance of the Permitted Facilities within the Easement Strip, subject to the following terms and conditions; 3 } BP has the right to remove portion(s) of the Permitted Facilities as necessary in BP's sole discretion in the exercise of its rights under the Easement and Defining Agreement. After BP has completed any work necessitating the removal of the Permitted Facilities or any portion thereof, MAPLEWOOD shall be responsible for replacing and repairing the Permitted Facilities, BP shall not be responsible for any damage to the Permitted Facilities and MAPLEWOOD releases BP from all costs, losses or damages directly or indirectly arising from BP's removal of portions of the Permitted Facilities. 2) MAPLEWOOD covenants to pay for any and all damages to the Pipeline and appurtenances and to release, indemnify and hold BP harmless from and against any and all loss or liability of any nature (including legal fees and expenses) resulting from injury to or death of any person or persons, damage to property of any person, firm or corporation or fines levied by governmental entities, where such loss, liability, injury, death, damage or fine results from the construction or from any work or acts attributed to MAPLEWOOD, whether or not otherwise permitted hereunder, or from BP's removal of portions of the Permitted Facilities. 3) Except for the Permitted Facilities as provided for in this Agreement, MAPLEWOOD, its successors and assigns shall not build, erect, create or construct, nor permit to be built, erected, created or constructed, any obstruction, building, lake, engineering works, utility or other installations and facilities on, over, under, through or across the Easement Strip. 4) All costs and expenses for constructing, operating, maintaining and removing the Permitted Facilities shall be borne solely by MAPLEWOOD, its successors and assigns. 5) MAPLEWOOD shall not commence with any excavation or construction on or near the Easement Strip without first contacting the local "One -Call" utility locating service at least 48 hours (two working days) prior to initiating any excavation or construction activities so BP can arrange to have a representative present when MAPLEWOOD or its contractor are working in close proximity to the Easement Strip. 6) BP may, at it's sole discretion, elect to have a representative on site during MAPLEWOOD's excavation or construction activities in close proximity to BP's Easement Strip and MAPLEWOOD herein acknowledges that BP's representative shall have full authority to stop any of MAPLEWOOD's excavation or construction related activities in close proximity to BP's Easement Strip if BP's representative, in his/her sole discretion, feels MAPLEWOOD's activities could result in damage to BP's pipeline. 7) MAPLEWOOD shall immediately cease work and notify BP if BP's pipeline is struck by any means of earth disturbing equipment so BP can inspect it's pipeline, and if required, make all necessary repairs. 8) All notices shall be sent by United States registered or certified mail, return receipt requested, and shall be addressed to the parties at the address first mentioned above or at such other address as the parties may direct. 9) The Easement and Defining Agreement shall remain in full force and affect except as modified and changed by this Agreement. 10) If any one or more of the provisions of this Agreement, or the applicability of any such provisions to a specific situation shall be invalid or unenforceable, the validity and enforceability of all other applications of such provisions shall not be affected. 11) The covenants contained in this Agreement shall constitute covenants running with the land and shall be binding upon and insure to the benefit of the parties hereto, their personal representatives, heirs, successors, and assigns. 12) During installation and future maintenance of the Permitted Facilities within the Easement, MAPLEWOOD hereby agrees to follow the construction practices as defined in the Exhibit B attached hereto and made a part hereof. IN WITNESS WHEREOF, this Agreement has been duly executed, this of 2007. BP Products (North America) Inc. Kathryn G. Donnelly Attorney in Fact day Diana Longrie Mayor ACKNOWLEDGMENT STATE OF ILLINOIS ) SS: COUNTY OF ) Before me, , a Notary Public in and for said County and State, on this day personally appeared Kathryn G. Donnelly, Attorney in Fact for BP Products (North America) Inc., a Maryland corporation, and acknowledged to me that she executed said instrument for the purposes and consideration therein expressed and as the act of said corporation. Given under my hand and seal of office this STATE OF COUNTY OF Before me, a Notary Public in and for said County and State, on this day personally appeared Diana Longrie, Mayor of the City of Maplewood, Minnesota, and acknowledged to me that she executed said instrument for the purposes and consideration therein expressed and as the act of said City. Given under my hand and seal of office this day of 2007. day of 2007. By: Notary Public ACKNOWLEDGMENT SS: go t 09+9 31N N0l'flN 3N1 H"iVK AW s S 1 � ill(11 If 1 1 - 1 .4`3'1 .111 FP - � ?' Ij '•� � ` 1 1 � I v; of p� In I Q I I g a g 4 r L a tz oc 5 @ 6 e c - n I �r 1 i i w �v G Z 9 J J Ci C _ � J Ln c C G � J J C Q z a o _ J I ' KENNARD Si. r - _ A mm � I' OS +g 3NI7 H3iVVW Area of Permitted Facilities BP Easement ........ installation on BP's Right-of- Way from Hazelwood St to ........ Kennard St 1-694 County Road D Cn cc Beam Ave NOT TO SCALE Agreement Between BP Products (North America) Inc. and The City of Maplewood Ramsey County, Minnesota Section 3, T29N, R 22W BP Reference 4000-1579 EXHIBIT t Page of Attached to and becoming a part of this Agreement, by and between BP Products (North America) Inc. and the City of Maplewood General Safety Requirements • Minnesota One -Call at 1 -800- 252 -1166 must be contacted at least 48 hours (2 working days) before any construction andlor excavation activities are initiated within the pipeline right of way so that BP may have a representative present to ensure that there are no conflicts with the pipeline. (There is no cost to the third party contractor to use the One - Call Notification service. However, failure to utilize the One -Call service can be quite costly in terms of unnecessary risk for the contractor /excavator, their employees, innocent bystanders, personal property of others and the environment; as well as potential civil penalties and /or fines.) • To have the pipeline physically located and depth verified, please contact BP's local field representative, Debra Huberty (651) 260 -2800 • It ' is the responsibility of the contractor to have the pipeline location added to the construction drawings. • The contractor is responsible for taking all necessary safety precautions and will be held responsible for any damages caused to the pipeline or property as a result of their work. Excavation Specific Requirements • No excavation or construction activity will be permitted in the vicinity of a pipeline until all appropriate communications have been made with BP's field operations and control center personnel. • There shall be no excavation or backfilling within the pipeline right -of -way for any reason without a representative of BP on site giving permission. • In some instances, excavation and other construction activities around certain pipelines can be conducted safely only when the pipeline operating pressure has been reduced. Contractors are therefore cautioned that excavation which exposes or significantly reduces the cover over a pipeline may have to be delayed until the reduced operating pressures are achieved. • The contractor shall not be permitted to transport construction materials or equipment longitudinally over the pipeline. • Where it is necessary for construction equipment (i.e. tractors, backhoes, dump trucks etc.) or equipment transporting construction materials to cross the pipeline to gain access to the job site, a crossing shall be constructed at a 90 degree angle to the pipeline and shall consist of a ramp s a- constructed of stone, which shall provide a minimum of seven feet (7') total cover over the pipeline • The ramps shall extend a minimum of ten feet (10') on either side of the pipeline and shall be approved by BP prior to use. Other means of temporary crossing to protect the pipeline may be considered by BP after evaluation and approval by BP engineering. • No track type construction equipment shall be permitted to pivot or turn directly over top of the pipeline. • A scraper or pan type tractor shall not be used for removal of soil within ten feet (10') of the centerline of the pipeline. Rubber tire or small track type equipment is an acceptable alternative. • A sheepsfoot roller shall not be used for compaction purposes within five feet (5') or directly above the centerline of the pipeline. • No vibratory rollers shall be used within three feet (3') of the centerline of the pipeline until the compacted cover over the pipeline has reached a depth of three and one -half feet (3'/2'). The above comments and stipulations are submitted as general construction requirements to avoid conflict with existing easement rights. BP reserves the right to impose further stipulations or requirements specific to each individual easement or situation. 1 •- •. AGENDA REPORT TO: Greg Copeland City Manager FROM: Charles Ahl, Public Works Director /City Engineer Erin Laberee, Assistant City Engineer SUBJECT: Kenwood Area Street Reconstruction, City Project 05 -16, a. Resolution for Modification of the Existing Construction Contract, Change Order No. 13 b. Resolution for Acceptance of Project DATE: October 17, 2007 INTRODUCTION The Kenwood Project is complete and all pay items have been reconciled with the contractor, Forest Lake Contracting. The final payment to be made is only for the items in Change Order 13. The City Council will consider the attached resolution for modifying the existing construction contract, finalizing the project budget and accepting the project. DISCUSSION Changer Order 13 is in the amount of $68,026.22. The change order includes quantities that were overrun, additional driveway, curb and gutter, sanitary and water services along with a project bonus due to the contractor for early substantial completion of the project. Approval of change order 13 would increase the contract amount from $5,233,543.63 to $5,301,569.85. The project is complete and all costs associated with the project have been identified. The final cost for the project is $6,296,000.00 and includes all construction and engineering costs. Budget Impact Several changes to the budget are required. The amount due from Saint Paul Regional Water Services has increased, the final amount owed by Ramsey Washington Metro Watershed District has been revised slightly from estimated costs, and revenue received from the private driveway program has increased. Due to an unexpected increase from revenue sources, the bond sale will be reduced by $9,160.00. The budget approved in March of 2007 is shown below to compare it to the final budget. APPROVED FINAL BUDGET WAC FUND $ 128,850.00 WAC FUND $ 128,850.00 SPRWS $ 466,100.00 SPRWS $ 535,260.00 RWMWD $ 102,700.00 RWMWD $ 102,440.00 EUF $ 349,350.00 EUF $ 349,350.00 SEWER FUND $ 647,900.00 SEWER FUND $ 647,900.00 PRIVATE DRIVEWAYS $ 60,000.00 PRIVATE DRIVEWAYS $ 83,030.00 INTEREST ON INV $ 80,000.00 INTEREST ON INV $ 80,000.00 ASSESSMENTS $ 1,454,620.00 ASSESSMENTS $ 1,454,620.00 BOND SALE $ 2,623,710.00 BOND SALE $ 2,614,550.00 TRANSFER FROM PIP $ 300,000.00 TRANSFER FROM PIP $ 300,000.00 TOTAL $ 6,213,230.00 TOTAL $ 6,296,000.00 1 •- •. It is recommended that the city council approve the attached resolution directing the modification of the existing construction contract for the Kenwood Area Neighborhood Street Improvements, City Project 05- 16, Change Order 13 and resolution for acceptance of the project. Attachments: 1. Resolution for Change Order 13 2. Resolution for Acceptance of Project 3. Project Location Map RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 05 -16, CHANGE ORDER NO. 12 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 05 -16, Kenwood Area Neighborhood Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 05 -16, Change Order No. 12. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 13 in the amount of $68,026.22. The revised contract amount is $5,301,569.85 The finance director is hereby authorized to make the financial transfers necessary to implement the revised financing plan for the project. A project budget of $6,296,000.00 shall be established. The proposed financing plan is as follows: FINAL BUDGET WAC FUND $ 128,850.00 SPRWS $ 535,260.00 RWMWD $ 102,440.00 EUF $ 349,350.00 SEWER FUND $ 647,900.00 PRIVATE DRIVEWAYS $ 83,030.00 INTEREST ON INV $ 80,000.00 ASSESSMENTS $ 1,454,620.00 BOND SALE $ 2,614,550.00 TRANSFER FROM PIP $ 300,000.00 TOTAL $ 6,296,000.00 RESOLUTION ACCEPTANCE OF PROJECT WHEREAS, the city engineer for the City of Maplewood has determined that the Kenwood Area Street Improvements, City Project 05 -16, are complete and recommends acceptance of the project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 05 -16 is complete and maintenance of these improvements is accepted by the city. Release of any retainage or escrow is hereby authorized I I \I V w VIKING DR. n w 0 1 ry Li < ui 0 3: LAURIE CT. < n ui BURKI u� 7u 'qv--AVE. ELDRIDGE cn Oehrline BELMONT La ke cn AVE. SKILLMAN AV. 0 2 cr_ < (Y ry CK, M C/) M z Edgerton Park >- W < w Li III ry n " n -1 0 ROSELAWN AV. -i I BELLWOOD n 0 SUMMER 0 0 CT. i, i - 3: 1 D ry ui. Lu A < Y TRAIL RIP LEY AV- GATE ® PROPOSED STREET IMPROVEMENT BURKE CT Maplecrest Park AVE. IF 4� N KEN 'OOD LN. 0 �D Keller La ke 61 11-1 Exhibit 1: Project Location Kenwood Area Street Improvements City Project 05-16 I TA - . _ • To: Greg Copeland, City Manager From: Bob Mittet, Finance and Administration Manager Date: October 17, 2007 Re: RESOLUTION APPROVING A HOUSING PLAN AND PROGRAM AND AUTHORIZING THE EXECUTION OF VARIOUS DOCUMENTS IN CONNECTION WITH THE ISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS (WOODLYNN VILLAGE PROJECT) Woodlynn Partners, LP (Developer) is currently engaged in the acquisition, renovation and equipping of a 59 -unit multi- family senior rental housing facility for low and moderate income tenants located at 2122 Woodlynn Avenue in Maplewood and known as Woodlynn Village or also as the Cottages of Maplewood. Developer has requested that the City of Maplewood assist their efforts by providing tax - exempt revenue bond financing of $5.5 million. This financing is "conduit financing" in that it does not involve the City's full faith and credit and is not a general obligation of the city nor the taxpayers of the city. All risk is passed through to the purchasers of the bonds. At the regular City Council meeting held on June 11, 2007, the Council gave preliminary approval to the proposal, authorized the application for bonding authority from the Minnesota Department of Finance, authorized the preparation of necessary documents and materials and set the date for this public hearing. The public hearing was held on July 9, 2007 and the project has received an allocation of bonding authority. The attached resolution contains 11 points which staff recommends approval of. Extract of Minutes of a Meeting of the City Council of the City of Maplewood, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Minnesota was duly held at the City Hall in said City on Monday, the 22nd day of October, 2007, at P.M. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION APPROVING A HOUSING PLAN AND PROGRAM AND AUTHORIZING THE EXECUTION OF VARIOUS DOCUMENTS IN CONNECTION WITH THE ISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS (WOODLYNN VILLAGE PROJECT) The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 2035101x2 RESOLUTION APPROVING A HOUSING PLAN AND HOUSING PROGRAM AND APPROVING AUTHORIZING EXECUTION OF VARIOUS DOCUMENTS IN CONNECTION WITH THE ISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS (WOODLYNN VILLAGE PROJECT) WHEREAS, the City of Maplewood (the "City ") has received a proposal from Woodlynn Properties Limited Partnership, a Minnesota limited partnership (the `Borrower "), that the City issue its revenue bonds in an aggregate principal amount not to exceed $5,500,000 to finance the acquisition, renovation and equipping of a low and moderate income senior multifamily housing development to be located in the City (the "Project "); and WHEREAS, the City preliminarily approved the Project on June 11, 2007; and WHEREAS, pursuant to Minnesota Statutes, Section 462C.01 and 462C.03, the City has prepared a housing program (the "Housing Program ") in connection with the Project; and WHEREAS, in accordance with Minnesota Statutes, Section 462C.04, subd. 2, the Housing Program has been submitted to the Metropolitan Council for review; and WHEREAS, in accordance with Minnesota Statutes, Sections 462C_01(2) and 462C_04, subd. 2, the City has held a public hearing on July 9, 2007 on the Housing Program and the issuance of revenue bonds of the City to finance the Project. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. The Housing Program is hereby approved in substantially the form on file with the City. 2. The Borrower has proposed that the City issue its Multifamily Housing Revenue Bonds (Woodlynn Village Project), Series 2007 in an aggregate principal amount not to exceed $5,500,000 (the "Bonds ") to finance the costs of the acquisition and renovation of the Project in accordance with a Bond Purchase Agreement (the "Bond Purchase Agreement ") among the City, the Borrower and Piper Jaffray & Co. (the "Purchaser "). 3. The Bonds will be issued by the City pursuant to a Trust Indenture dated as of November 1, 2007 (the "Indenture "), executed by the City and Wells Fargo Bank, National Association, Minneapolis, Minnesota (the "Trustee "). The Bonds will be secured by a Mortgage, Assignment of Rents, Security Agreement and Fixture Filing dated as of November 1, 2007 executed by the Borrower in favor of the Issuer and assigned by the Issuer to the Trustee pursuant to an Assignment of Mortgage Documents dated as of November 1, 2007 (the "Assignment of Mortgage "). 4. Pursuant to the terms of a proposed Loan Agreement dated as of November 1, 2007 between the City and the Borrower (the "Loan Agreement "), the City will loan the proceeds of the Bonds to the Borrower to finance the Project. The Borrower has agreed, pursuant to a Regulatory Agreement dated as of November 1, 2007, by and among the City, the 2035101v2 2 Borrower and the Trustee (the "Regulatory Agreement ") to operate the Project as a "residential rental project" under Section 142(d) of the Internal Revenue Code of 1986, as amended. The Bonds will be offered for resale by the Purchaser pursuant to a Limited Offering Memorandum (the "Offering Memorandum "). The Borrower has agreed, pursuant to a Tax Compliance Agreement dated as of November 1, 2007, by and among the City, the Borrower and the Trustee (the "Tax Compliance Agreement ") to take such action as is required of it so that the Bonds are, and to refrain from any action which would cause the Bonds to not be, obligations described in Section 103 of the Code, the interest on which is not includable in the "gross income" of the holder for purposes of federal income taxation. Forms of the following documents have been submitted to the City Council: (a) The Loan Agreement; (b) The Indenture; (c) The Regulatory Agreement; (d) The Bond Purchase Agreement; (e) Tax Compliance Agreement; and (f) The Assignment of Mortgage. The foregoing documents are hereafter referred to as the "Bond Documents_" 6. It is hereby found, determined and declared that: (a) the issuance and sale of the Bonds, the execution and delivery by the City of the Bond Documents and the performance of all covenants and agreements of the City contained in the Bond Documents and of all other acts and things required under the constitution and laws of the State of Minnesota to make the Bond Documents and the Bonds valid and binding obligations of the City in accordance with their terms, are authorized by the Act; (b) it is desirable that the Bonds be issued by the City upon the terms set forth in the Indenture; (c) the basic payments under the Loan Agreement are fixed to produce revenue sufficient to provide for the prompt payment of principal of, premium, if any, and interest on the Bonds issued under the Indenture when due, and the Loan Agreement, Mortgage and Indenture also provide that the Borrower is required to pay all expenses of the operation and maintenance of the Project, including, but without limitation, adequate insurance thereon and insurance against all liability for injury to persons or property arising from the operation thereof, and all taxes and special assessments levied upon or with respect to the Project premises and payable during the term of the Loan Agreement and Indenture; (d) under the provisions of Minnesota Statutes, Chapter 462C and as provided in the Loan Agreement and Indenture, the Bonds are not to be payable from or charged upon any funds 2035101x2 other than the revenue pledged to the payment thereof; the City is not subject to any liability thereon; no holder of any Bonds shall ever have the right to compel any exercise by the City of its taxing powers to pay any of the Bonds or the interest or premiums thereon, or to enforce payment thereof against any property of the City except the interests of the City in the Loan Agreement which have been assigned to the Trustee under the Indenture; the Bonds shall not constitute a charge, lien, or encumbrance, legal or equitable upon any property of the City except the interests of the City in the Loan Agreement which have been assigned to the Trustee under the Indenture; the Bonds shall recite that the Bonds are issued without moral obligation on the part of the state or its political subdivisions, and that the Bonds, including interest thereon, are payable solely from the revenues pledged to the payment thereof, and, the Bonds shall not constitute a debt of the City within the meaning of any constitutional or statutory limitation. 7. The forms of the Bond Documents and exhibits thereto are approved substantially in the form submitted. The Bond Documents, in substantially the forms submitted, are directed to be executed in the name and on behalf of the City by the Mayor and the City Manager. Any other documents and certificates necessary to the transaction described above shall be executed by the appropriate City officers. Copies of all of the documents necessary to the transaction herein described shall be delivered, filed and recorded as provided herein and in the Bond Documents. S. The City shall proceed forthwith to issue the Bonds in an aggregate principal amount not to exceed $5,500,000, in the form and upon the terms set forth in the Indenture and at the interest rates set forth therein. The Bonds will be purchased on substantially the terms set forth in the Bond Purchase Agreement and the Indenture which have been submitted to the City in connection with this Resolution. The Mayor and City Manager are authorized and directed to prepare and execute the Bonds as prescribed in the Indenture and to deliver them to the Trustee for authentication and delivery to the original purchasers. 9. The Mayor and City Manager and other officers of the City are authorized and directed to prepare and furnish to the Purchaser certified copies of all proceedings and records of the City relating to the Bonds, and such other affidavits and certificates as may be required to show the facts relating to the legality of the bonds as such facts appear from the books and records in the officers' custody and control or as otherwise known to them; and all such certified copies, certificates and affidavits, including any heretofore furnished, shall constitute representations of the City as to the truth of all statements contained herein. 10. The City hereby ratifies, confirms and consents to the use of the Offering Memorandum in connection with the sale of the Bonds. The City has not prepared nor made any independent investigation of the information contained in the Offering Memorandum other than the section therein captioned "The Issuer," and the City takes no responsibility for such information. 11. The approval hereby given to the Bond Documents and the various other documents referred to in paragraph 6 above includes approval of (a) such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by Bond Counsel and the City officials authorized herein to execute said documents prior to their execution and (b) 2035101v2 4 such additional documents, agreements or certificates as may be necessary and appropriate in connection with the Bond Documents and with the issuance and sale of the Bonds and approved by Bond Counsel and City officials authorized herein to execute said documents prior to their execution; and said City Attorney and City officials are hereby authorized to approve said changes or additional documents, agreements or certificates on behalf of the City. The execution of any instrument by the appropriate officer or officers of the City herein authorized shall be conclusive evidence of the approval of such documents in accordance with the terms thereof and hereof. In the absence (or inability) of the Mayor or City Manager, any of the documents authorized by this resolution to be executed by them may be executed by the Acting Mayor or the Acting City Manager, respectively. Passed: October 22, 2007. Attest City Clerk Mayor 2035101v2 5 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD 1, the undersigned, being the duly qualified and City Manager of the City Council of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City duly called and held on the date therein indicated, insofar as such minutes relate to the authorization of the issuance of the $5,500,000 Multifamily Housing Revenue Bonds {The Woodlynn Village Project), Series 2007. WITNESS my hand this day of , 2007. City Clerk 2035101x2 MEMORANDUM TO: Greg Copeland, City Manager FROM: Karen Guilfoile, Citizen Services Manager DATE: October 16, 2007 Item I -12 SUBJECT: Church of the Presentation of the Blessed Virgin Mary Gambling Permit Resolution Introduction An application has been submitted for temporary gambling on behalf of the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street. This is for their Men's Club Annual Turkey Bingo event. The event will be held on November 17, 2007 from 6:00 p.m. to 11:00 p.m. Funds raised will be used for capital purchases for the church. In order for the State of Minnesota to issue a temporary license, approval of the following resolution from the City is required: RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for the Church of the Presentation of the Blessed Virgin Mary (BVM), 1725 Kennard Street, Maplewood. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation Approve the above resolution for temporary gambling. •6_ 0 AGENDA REPORT Date: October 12, 2007 To: Greg Copeland, City Manager City Council From: Chuck Bethel Labor Relations Attorney Subject: Pay Equity Implementation Report Please forward the attached Pay Equity Pay Implementation Report to the City Council for approval. This report upon approval by the City Council and submission to the Department of Employee Relations should serve to put the City of Maplewood into compliance with the Minnesota Local Government Pay Equity Act. This is necessary because the prior report submitted to City Manager Richard Fursman by former HR Director Sherrie Le lacked sufficient information and also contained a substantial error in its representation of the ratio of male to female police officers. Mr. Jim Fox, a representative of Fox- Lawson will attend the City Council meeting on October 22, 2007 to provide a brief oral presentation on this matter and the proposed submission. However, I am also providing this brief review by way of introducing this matter and Mr. Fox to the City Council. The City of Maplewood received notification from the Department of Employee Relations in October of 2006 that some of the information the Department required to analyze the report by Sherrie Le, former HR Director, was missing, incomplete or needed clarification. In the process of reviewing and preparing the information needed to supplement the report, it was discovered that a significant error was also made on the report. The report listed Maplewood as having 34 female police officers and S male police officers. A copy of that original report as submitted by Ms. Le is attached hereto for your reference. The error is on page 4 of the report, item #29, on the page titled Job Class Data Entry Verification List. It is my understanding that Mr. Fox will explain the statistical significance of that error was such, that just that one misrepresentation would have been enough to provide the appearance that the City was in compliance at the time the report was submitted, when, in fact, it was not. He will then review the steps that have been taken to correct this matter. Recommendation: Adoption of the new attached report is recommended. Pay Equity Implementation Report For Department Use Only Send completed report to: Pay Equity Coordinator Postmark Date of Report Department of Employee Relations 206 Centennial Building 658 Cedar Street (651) 259 -3761 (Voice) 112 Jurisdiction ID Number St. Paul, MN 55155 -1603 (651) 282 -2699 (TDD) Part A: Jurisdiction Identification Jurisdiction: City of Maplewood 1830 County Road B East Jurisdiction Type: CITY maplewood, MN 55109 Contact Human Resources Representative Terrie Rameaux Fax. Email: Terrie .Rameaux @ci.mapiewood.mn.us Phone: (651) 249 -2054 Part B. Official Verification 0 The job evaluation system used measured skill, effort responsibility and working conditions and the same system was used for all classes of employees. The system used was: lConsultant System (Specifyy Describe: PDI is Health Insurance benefits for male and female classes of comparable value have been evaluated and: T here is no difference and emale Gasses are not at a disadvantage. 0 ❑✓ Information in this report is complete and accurate. 0 ❑✓ The report includes all classes of employees over which the jurisdiction has final budgetary approval authority. 0 No salary ranges /performance differences. ❑ Leave blank unless BOTH of the following apply: a. Jurisdiction does not have a salary range for any job class. b. Upon request, jurisdiction will supply documentation showing that inequities between male and female classes are due to performance differences. Note: Do not include any documentation regarding performance with this form. 1 0 An official notice has been posted at: CITY HALL BULLETIN BOARD (prominent location) informing employees that the Pay Equity Implementation Report has been filed and is available to employees upon request. A copy of the notice has been sent to each exclusive representative, if any, and also to the public library. The report was approved by: City Council (goveming body) Diana Longrie (chief elected official) Part C: Total Payroll $7,305,950 is the annual payroll for the calendar year just ended December 31. Mayor title ❑ Checking this box indicates legal signature by above official. Date Submitted 0 *Year to date as of 9128107 payroll. Compliance Report Jurisdiction: City of Maplewood 1830 County Road B East Contact: Terrie Rameaux Human Resources Representat 10111212007 Phone: (651) 249-2054 The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity Report data. Parts 11, III and IV give you the test results. For more detail on each test, refer to the guidebook. I. GENERAL JOB CLASS INFORMATION B. T -TEST RESULTS Degrees of Freedom (DF) = 172 Value of T = 6.221 a. Avg. diff. in pay from predicted pay for male jobs = -$15 b. Avg. diff. in pay from predicted pay for female jobs = -$489 Ill. SALARY RANGE TEST = 87,44 % (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 5.87 B. Avg. # of years to max salary for female jobs= 6.71 IV. EXCEPTIONAL SERVICE PAY TEST 115.94 A. % of male classes receiving ESP 60.00 B. % of female classes receiving ESP 69.57 * (f 20% or less, test result will be 0.00) Male Female Balanced All Job Classes Classes Classes Classes # Job Classes 45 23 5 73 # Employees 127 47 14 188 Avg. Max Monthly $5,330.91 $4,402.26 $4,964.27 Pay per Employee II. STATISTICAL ANALYSIS TEST Male Female A. UNDERPAYMENT RATIO = 83.4 * Classes Classes a. # at or above Predicted Pay 14 4 b. # Below Predicted Pay 31 19 c. TOTAL 45 23 d. % Below Predicted Pay 68.89 82.61 (b divided by c = d) " (Result is % of male classes below predicted pay divided by % of female classes below predicted pay) B. T -TEST RESULTS Degrees of Freedom (DF) = 172 Value of T = 6.221 a. Avg. diff. in pay from predicted pay for male jobs = -$15 b. Avg. diff. in pay from predicted pay for female jobs = -$489 Ill. SALARY RANGE TEST = 87,44 % (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 5.87 B. Avg. # of years to max salary for female jobs= 6.71 IV. EXCEPTIONAL SERVICE PAY TEST 115.94 A. % of male classes receiving ESP 60.00 B. % of female classes receiving ESP 69.57 * (f 20% or less, test result will be 0.00) w lr W o a d m � � a " �- U 00 w J C ! to d ui w D W io V m O R� c 0 V lu (n d S1 La d D � 1� } N O L� lC d E• m SU) . 22 e '4 a N d N Q ; U H- w �i F LL y d y V a � E d k Z N r L N qy �z O n O O O O O O O O O O O O O O a O O O O 4 O O O O O O Q O O O O O O O O O a a a n a n O a O O O o O O a a O O a A A A A A i� h A A A rD CO ep h h h h A A N A A [` fp h M A O O O O O O a a a a O C O O O O O O O O O O a a a a O a O O O O O O O O n n o O O O o O O a O O O O O a 'a a o O C> O O O O M N M M M M M h 1� r N N M N 4f It V V A M 0 tp r t0 N �G h h f O a O O O O O N N N N M I t It O W L3 W O F oo Of 0 o a n o v o 0 o v a o 0 0 0 0 0 o n a v o v o v v v O o 0 c� Lf n r co v m v m _� a a o o r V N a n h W M IC cc o %, ti t-� N N N N N N N M M M M I M M m m M M M M M M M M M M M M M M V) W V} 14 d► il! w w 40 +A Vi " yr V► 4* +a W yr V► Vr Vi M V1 m !A Vl Va V! wt EH " M r O r O O � r SCI r r r N � O P a O r N r O O O O Cl O e O N a M t" � N r O 6 O a o O O O N N r 0 Q a O r r r r r r O r c,. d dE d � _ d d cis v V R v m C q > 'C Q d N u 3 m . t1 U;sc (a MAC Coe N t . 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O 0 N 0 N 0 @0 0 to 0 O 0 co 0 Cl 0 O 0 M 0 © 0 O 0 tO 0 r 0 00 0 1: 0 N w 0 N M w N w w w N N M N_ N �l7 u7 �A fA LA L 16 V O w} a7 U X UJ '4 CO 10 cA Ed =O C _ W S W O a 9 eR 4& 4a 49. � 49 w ur e9 err err err eFr err vs err 40� yr err 4R 41. yr v► 44 4? err 44 4a Vi trr o o o o ° 0 0 0 o ° 0 0 0 ° a 0 0 0 0 0 0 o G G G C ° a o 0 N 0 0 0 Q � 0 to 0 0 � O 0 O N N M V r o W r w r w� o m tC N M 0 t r N 0 N W W� t� 00 tp N M T M T N r " N t-" N M N O M 0 N of M V 1. M N M r to T w N OD U3 W N N W N h M D: OD OL 4R n N � N 401V 40)- 4 � { 49- Vi- GO- K W 4& � � W 43- 4 fa 44. 44 44 w 49� � Lfi m eF a' m 1h t70 `d' r V' - !h O O M N M tSi O t0 g n ti m M � . N 10 H h f� SO tD N CO N N O t70 N N N N M N CO ONC - CO O O P r Q N y O- g 2 2 m u. 2 <L 2 a 2 2 a U. m u. a M a t t a a M t a a 2 a 2 2 A a v �- T , W V m L y t0 V Z r iRi r r O M o N T N r o r O O r rr r r O N r O M r r r r u L O c E a , Y m` c a a n to ` .. o y " y E to c �°, a .� R C L C ,¢�+ C Y `o m Q t O Y = O `c m C w. U) C 'tc - a�! r `o� C M Q p , y Q 3 ar .. m O 9f .. to = rn P A d C tU O �' Q. V M tJ C3 y O 7 tlCl G •E y�y 7 (A a'3 O N ++ pl E Itl tG t2 3 O .� t0 •� .� Dl .� 9 '!' V •� Y tl1 = � v a+ N C m V~ ~ C N E L 7 t2 C d 7 P V C O 6 V t? {6 t? 16 .0 V tt�� C 0 R t7 t6 41 M d H N .��'' 3 ,_ .fl o CO) i a v v v v a v LO w in w tai U) 1 a CO in too t`n t'�i V) r t M u� m a a 3 z m � M g 0 n 0 �0 C3. C co U cc A .J C G ti . m C W a D N V a R� n °- m TL u u � i! M . U O ,� } fn o � in IL to } N � is � ro v7 g e_ i0 � w � � s= 'o L � T � F r 07 r» LL EL m w d z E m LL Z u� 'y Z ri r9 eo 0 0 0 0 0 0 0 0 0 o fa O a 0 o c a o 0 0 o a a o a o N N of sc ri r ui r c0 r O O W W Of � i0 NJ HJ � n W L7 O r W a , t` 6 0 n t+ n fw &4 A a9 Vs i9 M w fA 4& 1q b} Vs 4ok 4a 0 0 0 0 t i p o 0 0 0 0 0 0 0 o a e } of r V m N W 0 0 O N W r W M 01 m vi Iff It b In M I Ot © O W M W W ui uO W m W n w r� t� a-r 4Ak 4 0. M 44 b► 40 +9 m +R {A Vi g g g g u_ g u_ g g g g- g 0 0 0 0 r o r 0 0 a 0 r o , r— r O r 0 M r r r 0 w L L QD L c �' E am E 12 v E ry v L am a v •� v L 32 � I w v, a m n v N la E A A t R t R$ �= a a 0 r. r N M of 10 W 1'. CO M O- r N en ID iD co co ID m w w w N N n h Der L M 2 M a m 0 CO a o, 0 V 0 C a. m U_ 'G d 04 D06 a v S'3 06 L 08 OL A a 7 A E 0 LL 09 09 Dti 0 0 0 G 0 0 0 0 O 0 0 a o 0 0 0 0 0 0 0 0 0 O Im O co cD �Ln c1' (n N N T A.jeleg a v a Predicted Pay Report for City of Maplewood 1011212007 1830 County Road B East Case: FLA Test 1 Job Male Female Total Work Max Mo. Predicted Pay Nbr Jobs Title Empl Empl Empl Sex Points Salary Pay Difference 1 Cafeguard (ptt) 2 2 4 B 44 $2,100.00 $3,533.61 $- 1,433.61 2 customer service rep (plt) 0 3 3 F 45 $2,613.00 $3,602.84 $- 989.84 3 Building Custodian (pit) 3 1 4 B 42 $3,227.00 $3,395.16 $- 168.16 4 building maintenance worker 1 0 1 M 46 $3,549.00 $3,672.06 $- 123.06 5 cso (pit) 1 1 2 B 50 $3,601.00 $3,949.27 $- 348.27 6 faciltiy tech 2 0 2 M 50 $3,705.00 $3,949.27 $- 244.27 7 lead custodian 1 0 1 M 50 $3,705.00 $3,949.27 $- 244.27 8 ofe specialist (Vt & pit) 0 17 17 F 53 $3,776.00 $4,157.26 $- 381.26 9 lead licensing spec 0 1 1 F 60 $4,001.00 $4,666.20 $- 665.20 10 admin asst (fit & pA) 0 5 5 F 60 $4,017.00 $4,666.20 $- 649.20 11 activities coord (pft) 0 1 1 F 55 $4,048.00 $4,295.71 $- 247.71 12 fitness coord (p/t) 0 1 1 F 55 $4,048.00 $4,295.71 $- 247.71 13 member sery supv 0 1 1 F 60 $4,048.00 $4,666.20 $- 618.20 14 accounting tech (Ut & p/t) 0 2 2 F 60 $4,078.00 $4,666.20 $ -588.20 15 sr admin asst 0 1 1 F 63 $4,097.00 $4,905.97 $- 808.97 16 hvy equip mechanic 2 0 2 M 54 $4,227.00 $4,226.49 $0.51 17 eng tech 2 0 2 M 64 $4,261.00 $4,950.51 $ -689.51 18 bldg inspector appren 1 0 1 M 56 $4,272.00 $4,268.32 $3.68 19 maintenane worker 18 0 18 M 54 $4,272.00 $4,226.49 $45.51 20 payroll tech 0 1 1 F 60 $4,333.00 $4,666.20 $-333.20 21 naturalist (pA) 0 2 2 F 72 $4,452.00 $5,457.22 $- 1,015.22 22 naturalist - open space 0 1 1 F 73 $4,495.00 $5,519.61 $- 1,024.61 23 sanitary sewer crew chief 1 0 1 M 64 $4,534.00 $4,950.51 $- 416.51 24 storm sewer crew chief 1 0 1 M 64 $4,534.00 $4,950.51 $ -416.51 25 street crew ch 1 0 1 M 64 $4,534.00 $4,950.51 $- 416.51 26 night comm ctr supr. 1 0 1 M 68 $4,537.00 $5,091.93 $- 554.93 27 mech crew chief 1 0 1 M 64 $4,648.00 $4,950.51 $- 302.51 28 ff emt 1 0 1 M 64 $4,733.00 $4,950.51 $- 217.51 29 mrtklpub rel spec 0 1 1 F 74 $4,856.00 $5,479.57 $- 623.57 30 gis analyst 1 0 1 M 73 $4,956.00 $5,519.61 $- 563.51 31 IT network analyst 1 0 1 M 75 $4,956.00 $5,573.02 $- 617.02 32 fP paramedic 8 1 g M 68 $4,970.00 $5,091, 93 $- 121.93 33 aquatic prog supv 1 0 1 M 74 $4,982.00 $5,479.57 $- 497.57 34 roe prog supv 1 1 2 B 74 $4,982.00 $5,479.57 $- 497.57 35 lead naturalist 0 1 1 F 78 $5,048.00 $5,934.23 $- 886.23 36 police officer 39 3 42 M 65 $5,126.00 $5,015.46 _ $110.54 37 hr rep 0 1 1 F 68 $5,150.00 $5,091.93 $58.07 38 fire captalniEMT 2 0 2 M 74 $5,218.00 $5,479.57 $- 261.57 39 public works ops analyst 1 0 1 M 81 $5,279.00 $6,274.27 $- 995.27 40 engr tech sr 4 0 4 M 74 $5,280.00 $5,479.57 $- 199.57 41 building inspector 2 0 2 M 75 $5,339.00 $5,573.02 $- 234.02 42 code enforcement officer 1 0 1 M 80 $5,390.00 $6,147.98 $- 757.98 Page 1 of 2 Predicted Pay Report for City of Maplewood 1830 County Road B East 1011212007 Case: FLA Test 1 Job Male Female Total Work Max Mo. Predicted Pay Nbr Jobs Title Empl Empi Empl Sex Points Salary Pay Difference 43 environ heatlh official (p!t) 0 1 1 F 80 $5,390.00 $6,147.98 $- 757.98 44 planner 1 1 2 13 78 $5,438.00 $5,934.23 $- 496.23 45 citizen services supervisor 0 1 1 F 72 $5,481.00 $5,467.22 $13.78 46 accountant (p/t) 0 1 1 F 73 $5,558.00 $5,519.61 $38.39 47 civil engr 1 1 0 1 M 79 $5,657.00 $6,091.89 $ 1 434.89 48 admin ops mgr 1 0 1 M 80 $5,937.00 $6,147.98 $- 210.98 49 chief build eng 1 0 1 M 76 $6,126.00 $5,685.29 $440.71 50 park maintenance foreman 1 0 1 M 83 $6,126.00 $6,534.59 $- 408.59 51 asst building official 1 0 1 M 82 $6,182.00 $6,402.70 $- 220.70 52 fitness & cps director 0 1 1 F 93 $6,183.00 $7,227.90 $- 1,044.90 53 civil engr Il 2 0 2 M 84 $6,225.00 $6,566.31 $- 341.31 54 rec superintendent 1 0 1 M 78 $6,362.00 $5,934.23 $427.77 55 asst to park director 0 1 1 F 93 $6,376.00 $7,227.90 $- 851.90 56 sergeant 5 1 6 M 78 $6,399.00 $5,934.23 $464.77 57 environmental manager 1 0 1 M 92 $6,438.00 $7,136.89 $- 698.89. 58 san sewerNEM supt 1 0 1 M 88 $6,442.00 $6,784.25 $- 342.25 59 street superintendent 1 0 1 M 88 $6,442.00 $6,78425 $- 342.25 60 city mgr 1 0 1 M 132 $6,499.00 $8,897.70 $- 2,39810 61 ems director 1 0 1 M 78 $6,882.00 $5,934.23 $947.77 62 asst. fire chief /fire marshall 1 0 1 M 88 $6,882.00 $6,784.25 $97.75 63 budding official 1 0 1 M 96 $7,099.00 $7,740.40 $- 641.40 64 IT dir 1 0 1 M 98 $7,148.00 $8,049.08 $- 901.08 65 asst city engr 0 1 1 F 98 $7,163.00 $8,049.08 $- 886.08 66 sr planner 1 0 1 M 84 $7,351.00 $6,566.31 $784.69 67 asst. finance dir (controller) 0 1 1 F 95 $7,455.00 $7,636.97 $- 181.97 68 police It 3 0 3 M 86 $7,664.00 $6,681.85 $982.15 69 fire chief 1 0 1 M 105 $8,671.00 $8,83138 $- 160.78 70 police chief 1 0 1 M 108 $9,318.00 $9,113.39 $204.61 71 pubic works dir /city engr. 1 0 1 M 108 $9,481.00 $9,113.39 $367.61 72 citizen services mgrTcily cler 0 1 1 F 110 $10,000.00 $8,024.55 $1,975.45 73 finance & admin. manager 1 0 1 M 110 $10,000.00 $8,024.55 $1,975.45 Page 2 of 2 � k ■ � � 2 .§ � 0 a � � m 00 CL CL © e W A >, � 0 � I- . 0 a � o m 5 = Q 3 X 22 2 W cm � c �2 ƒE E£ ® e S O t % 2c c§ A w .2 ±. - = P 7 , D / L o aoa 0 0 e = g g D kk�� /kE @ @ E L 2) _ iz 0 a2z 2 z z\ ma 2 0 0 2 K S g � » k (D k a // LL % CO) 7k d / 7/ E / N LL V) \§@LL \ 2 « D a® 0 o £22 o E z 2 � : % CL \ Lu2k.0 » / \k§$ / A�L� 2 � 2 I- . 0 a v Q� 2 C 0 Q. Q. 3 CO CL a� O cr Ll.f va 0 0 N 0 O 2 � % 2 D t: 0 CL CL � U) C CL 2 Of CL �:, 2 0 W U � \ S_ � kk k � a� $ § } 0 k �E d \ Qƒ Ff » » 0 § 00 kk 2 2 22 o � ƒk/ 7 @§f 229 -�4 mc ■ � @ m c § 2 m S 3 R . @ (D 0. 4 co c E co E D § 2 § c 0, N o > » ■ -5 UQLu LL UL %$Eb&N # � 0 � \ S_ � 3 � 2 r 2 tf 0 C. CL 2 � � k 2 (D � o LU �_ � V CL \ % \ § k C L . ƒ 5 t LL D § k G k \ k \ & k ( 2 § § § k / S S 0 0 R 2 2 k f § N k R k � 0 @ LL E e % 0 0 / _'0 'o 4£ e o e a a R ID e m = ■ m a a c m c m 2 m t: m e� o#\ c c: o« c i t , 4 /k2k\$k xk\kkkkk w&IIw WIWuZWWZW L) co a E 7 E 0 / § § = § % O E ¥/ _% b aog2 0 _ L�22.Cn0a@§ 8 q�£� O� 2 L MEOW¥ Ra Q= ° °g� mo n //� ca �g m R = � 5 =o c @M OL E OL�m« �SE3 (LIIa.0f837�� #n=onNr cnc=mo¥2 �nnn*cco¥�¥¥ k�\ a \ % \ Agenda Item H11 AGENDA REPORT DATE: January 12, 2006 TO: Richard Fursman City Manager FROM: Sherrie Le Human Resource Director SUBJECT: Pay Equity Implementation Report Please forward the attached Pay Equity Implementation Report to the City Council for approval. The City of Maplewood has always been in compliance with the Minnesota Local Government Pay Equity Act since we were first required to report. We are required by the State to report by January 31, 2006 based on data in effect on December 31, 2005. We will again be in compliance based on the State Department of Employee Relations software, assuming the State Pay Equity Coordinator receives this report before the deadline. RECOMMENDATION Adoption of the attached report is recommended. Pay Equity Implementation Report Send completed report to: Pay Equity Coordinator Department of Employee Relations 200 Centennial Building 658 Cedar Street St. Paul, MN 55155-1603 (551) 296 -2653 (Voice) (651) 297 -2003 (TTY) For Department Use Only Postmark Date of Report Jurisdiction ID Number o Name of Jurisdiction c City of Maplewood ® City ❑ County ❑ School ❑ Other: Address City State Zip 1830 County Road R EAst Ma ]ewood M N 55109 Contact Person Phone Fax a Sherrie Le 651 249,2053 651 249 -2059 O The job evaluation system used measured skill, effort, © No salary ranges /performance differences responsibility and working conditions and the same system was used for all classes of employees, .Check the system ❑ Check here if both of the following apply; otherwise, used: leave blank. ❑ State Job Match a. Jurisdiction does not have a salary range for any job class ❑ Designed Own (specify) b. Upon request, Jurisdiction will supply documentation showing that inequities between male and female C C onsultant's System (specify) classes are due to performance differences. Note, Do not include any documentation regarding PD1' performance with this form. W ❑ Other (specify) O An official notice has been posted at 0 Health insurance benefits for male and female classes of Cat Hall Bulletin Board comparable value have been evaluated and: (prominent location) informing employees that the Pay Equity implementation C El There is no difference and female classes are not at a Report has been filed and Is available to employees upon disadvantage request. A copy of the notice has been sent to each exclusive representative, if any, and also to the public library, Jti3 «, There Is a difference and the maximum salaries reported The report was approved by: include the monthly amount paid by the employer for Map lewood C ity C ou nc i l IL health insurance, (gaverrrirtg body) 8 Information in this report is complete and accurate. Diana Longri'e O The report Includes all classes of employees over which the chief elected official, print) jurisdiction has final budgetary approval authority. (chief elected official, signature) Mayor Result from Salary Range Worksheet title (dare) A. y 91.12 % is the result of average years to salary range maximum for male classes divided by the average years to salary range maximum for female classes. m Results from Exceptional Service Pay Worksheet c F A y '•°� a " 20% or less of male classes receive ESP, m�g�€ Q w % is the result of the percentage of female classes receiving ESP divided by the percentage of male classes receiving ESP. = 12,300,273.77 $ is the annual payroll for the calendar year just ended December 31 a a . (Part F on Back) rn rn N zz oa f n' ro a� ! G N O W C 'LS T lJ� ]I1 W N O b 00 V O� V1 A W N I1 n ; D. �• N e. ° mss a U) m rn a C+ ❑. z ro � cr c w o3 c o 0 `C ' ry C 69 6A 6e to tit y3 Er9 69 69 FA 64 6A FA b9 UA G El 69 69 69 69 fA G"1 to b4 fA b4 FI9 69 69 69 4/ 69 o to �n w pi 0 � o D p n � H a My �1 C O b p b d w N Compliance Report 011121200E jurisdiction: Maplewood 1830 County Road B. East Contact: Sherrie Le Phone: (651) - 24 -9 -20 Human Resource Director insurance Added? Job Evaluation System Used: The statistical analysis, salary range and exceptional service pay test results are shown below. Part I Is general information from your pay equity Report data. Parts II, 111 and IV give you the test results. For more detail on each test, refer to the guidebook. 1. GENERAL JOB CLASS INFORMATION # Job Classes # Employees Avg. Max Monthly Pay per Employee Male Female Balanced Classes Classes Classes 50 26 6 92 93 24 $5,850.46 $5,128.84 All Job Classes 82 209 $5,308.73 IL STATISTICAL ANALYSIS TE=ST Male Female A. UNDERPAYMENT RATIO = 71.5 Classes Classes a. # at or above Predicted Pay 17 2 b. # Below Predicted Pay 33 24 G. TOTAL 50 26 d. % Below Predicted Pay 66.00 92.31 (b divided by c = d) * (Result is % of male classes below predicted pay divided by % of female classes below predicted pay) B, T -TEST RESULTS Degrees of Freedom (DF) = 183 Value of T 0.368 a. Avg. diff. in pay from predicted pay for male jobs = -$5 b. Avg. diff. in pay from predicted pay for female jobs = -$34 Ill. SALARY RANGE TEST = 91.12 % (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 6.05 B. Avg. # of years to max salary for female jobs = 6.64 IV, EXCEPTIONAL SERVICE PAY TEST 0.00 A. % of male classes receiving ESP 0.00 B. % of female classes receiving ESP 3.85 * (if 20% or less, test result will be 0.00) O W W V 0 0 A W N W O {O m -1 m m 4% W N s p co CO -1 m M ;a W N i T v w y y m �n ` a v v n r c g v w a ?+ x 3 p r o r o m w Q r O 7 9 = to ' (i �C � 4• N N -- I � O. r �' .� �. e�i o w h y 0 m = C. =i as o a a 3 t+ © <_• m M .. 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W O s 71 Cif ' 4 w [A =D N W OI 67 A w ->• O O O O O O O Q O O O O 4 Q Co O CD O O O G O O i f!i V► fR fA fR f!! fA ER f!► fA fR ffl to fPr fA fA w to to fR fR i lD CD ID ±D r cD CD rD V 4 S?0 -4 Y 4 D1 Of OI L71 CA T V Ov SJ1 V lD V W 0 W tD M tt7 1D fD tD �D SO .P s OD W W 00 N 0 s N 0 V w W V N CD O N OD O tp N V M N 1p s s W :A N W A tD 1D W V Cif W Vf Cij l0 <D A W N C O O O O v O O Q O O o O C7 O C1 17 O O O © O O O 4 o O © O O o O O Q o a o © o O o O O O y o O Q Q o O o v o O O O O O Q O Q. C9 a O o O O O O O C? O O O O O o O O O O O O O O a o O "ur , CD W N Z ry p rr w N y 'C y� @ f�D 3 N Z m 'r SU a _ @ U) o O CT (7 O fND n m ° q� y ED c ju � y �i o m Q w � O 1 'h C7 � 9 p '� O E ry !n d O N 'C y� m o N n � (7 O fND W C ° q� m» W �i N et P4' Department pof Employee Q Relations Ir 200 Centennial Office Building 658 Cedar Street St. Paul, MN 55155 651.259.3637 TTY 651.282.2699 www. doer. state.mn.us OCT - 5 2006 Please Note: THIS IS NOT A COMPLIANCE NOTICE October 4, 2006 Sherrie Le Human Resource Director Maplewood 1830 County Road B East Maplewood, MN 55109 Dear Ms. Le: Thank you for submitting your Pa y that some of the information we ne clarification. A copy of the sectio enclosed. Please make cOJT cti s form. If you need to fill out a ew JJ. E t Implementation Report. However, we must notify you ca to analyze your report is missing, incomplete or needs s) of your report where there are apparent problems is directly on the copy unless specifically asked to fill out a new form, please use the Pay Equity software and email the new form to Ann Maile at ann. ilcCubstate.mn.us. If you have questions, please call pay equity coordinator, Faith ZwemWat 651 - 259-3761. The specific infor atiO described below pot-..b be sgl?mttted (postmarked) and sent to the Department of Emplo `ee Relations (DOER) 90, Or , ; efore October'I8, 2Q06 lfhis deadhne asp r problem for you, cord DOER.izrimediately Eailnire to correct and have your report postmarked on oar befoke October 18, 2006 will result in a violation of the Pay Equity Rule.3920.0700, Subp. 2. Complete and accurate information test. If this test is not passed, the department must rule a jurisdiction out of compliance. A determination that a jurisdiction is not in compliance can lead to substantial financial penalties, so it is very important that you correct the report by the required date. INFORMATION MISSING OR IN NEED OF CORRECTION, CLARIFICATION OR VERIFICATION CHANGES BETWEEN CURRENT AND PREVIOUS REPORT. The current Pay Equity Implementation Report from your jurisdiction shows a considerable number of changes from the previous report and an explanation of all of the changes is needed. Sufficient documentation is required to verify that the report from your jurisdiction is complete and accurate. Absent sufficient information, DOER may find it necessary to reject some or all of the changes. The following format should be used to provide information about the changes in your report. Equal Opportunity Employer Minnesota Department of Employee Relations Page 2 Maplewood October 4, 2006 Part I — Point changes and explanation of changes. Specifics must be included when explaining changes in duties. A sentence or two describing which duties were eliminated or added must be included. Phrases such as "the duties increased" or "the duties decreased" are not adequate and need to be further described. Job Title Old Points New Points Explanation of Change in Duties Part II — Changes in job titles Old Job Title New Job Title Explanation of Job Title Change Part III — New jobs that were not in previous report (Does not apply to jobs where the title simply changed -- this would be in Part Zl already) List of New Job Titles Part IV — Job titles that are no longer in the report. (Does not apply to jobs where the title simply changed — this would be in Part H already) List of Job Titles Eliminated Reason Why Eliminated . Sincerely, Faith Zwemke Pay Equity Coordinator Enclosure FZ:carlp ayequi tlgeneraUl -clarif March 22, 2007 Sherrie Le Human Resource Director Maplewood 1830 County Road B East Maplewood, MN 55109 Dear Ms. Le: 200 Centennial Office Building 658 Cedar Street St. Paul, MN 55155 651.259.3637 TTY 651.282.2699 www.doer.state.nm.us WR 2 6 2007 Thank you for submitting your pay equity report required by the Local Government Pay Equity Act M.S. 471.991 - 471.999 and Minnesota Rules Chapter 3920. Unfortunately, your jurisdiction did not meet certain requirements, resulting in a non - compliance ruling by the Department of Employee Relations (DOER). However, the good news is that you have a grace period to meet the requirements and submit a new report prior to any penalties being assessed. You have received this "First Notice of Non - Compliance" because your jurisdiction did not pass one or more of the compliance tests. The details enclosed are public information and must be supplied to anyone upon request. More information about compliance and reporting requirements are on our website at www.doer.state.mn.us in the "Services for Local Governments" section. You may also call and request copies of these materials. This first non - compliance ruling entitles you to two options: 1. Make any necessary salary adjustments and submit a new report within the grace period; 2. Request reconsideration. This option is for jurisdictions that need a longer grace period or believe the non - compliance ruling was made in error. A reconsideration request form is enclosed and must be submitted by the date written in on the top of the form. Whether you choose Option 1 or Option 2, your jurisdiction must submit a new report including current salaries and other data. It is very important that you respond on time for whichever option you choose. A "Second Notice of Non - Compliance" will result in penalties being assessed back to January 1, 2006. Equal Opportunity Employer Minnesota Department of Employee Relations Page 2 March 22, 2007 We are eager to help you achieve compliance, and urge you to contact us as soon as possible. We are available to review the information you plan to submit prior to officially filing your new report. For the fastest response, email your report (see instructions in pay equity software). If you do not have access to email, you may mail the report. This informal "preliminary review" may prevent a second non - compliance ruling and the penalties that would result. If we do not receive a report from you by June 22, 2007, a second notice of non - compliance will be issued resulting in penalties being assessed from January 1, 2006 until compliance is achieved. If you have any questions about this notice or pay equity requirements, please contact me at (651) 259 -3761; (651) 282 -2699 TTY. Sincerely, G�- Faith Zwemke Pay Equity Coordinator Attachments FZ.:car /Gout Make Adjustments and Submit New Report within Grace Period March 22 2007 Date of Non - compliance Notice. May 22, 2007 Date by which adjustments must be effective. June 22, 2007 Date by which new report must be submitted. If the department's analysis of the new report shows the jurisdiction to be in compliance, no penalties will be assessed and a "Notice of Compliance" will be issued. However, if the analysis shows the jurisdiction to be out of compliance, penalties will be assessed back to January 1, 2006. Reason for Non - compliance The non - compliance ruling is a result of your jurisdiction's failure to pass one or 'More of the following tests. Completeness and Accuracy Salary Range X Statistical Analysis Exceptional Service Pay Alternative Analysis Explanation of Statistical Analysis Test, The results of the statistical analysis for your jurisdiction are attached. To pass this test, the minimum requirement is an underpayment ratio of 80 %, or if below 80 %, a t -test that is not statistically significant. A score below 80% and a statistically significant t -test show that female classes are compensated consistently below male classes of comparable value. In your case, the underpayment ratio is 75.6 %. When the underpayment ratio is below the minimum 80 %, the t -test is used to measure the statistical significance of the underpayment of female classes. It does this by calculating the difference between the average pay for male classes and female classes. The t -test for your jurisdiction is 8.734. For your jurisdiction a t -test score of 1,645 or less would be required to pass and show the underpayment of females not statistically significant. There are two ways to pass the statistical analysis test: A. Improve the underpayment ratio to 80% or above. This can be accomplished by increasing salaries for female classes so that more of them are compensated at or above "predicted pay." Predicted pay for each job class is shown on the enclosed "Job List." In your case, at least 2 more female classes must have salaries at or above predicted pay. B. Improve the t -test so it.no longer shows statistical significance. This can be accomplished by generally increasing salaries for female classes and narrowing the gap in average pay between male and female classes. The best way to determine how to reduce the statistical significance of the t -test is to use the pay equity software and experiment with different scenarios involving salary increases for female classes. A complete explanation of the statistical analysis test is in the enclosed "Guide to Understanding Pay Equity Compliance and Computer Reports." Compliance Report Jurisdiction; Maplewood Contact: Sherrie Le Human Resource Director 02/27/2007 Phone:6512492053 The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity Report data. Parts Il, III and IV give you the test results. For more detail on each test, refer to the guidebook. I. GENERAL JOB CLASS INFORMATION B. T -TEST RESULTS Degrees of Freedom (DF) = 183 Value of T = a. Avg. diff. in pay from predicted pay for male jobs = b. Avg. diff. in pay from predicted pay for female jobs = III. SALARY RANGE TEST = 84.42 % (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 5.91 B. Avg. # of years to max salary for female jobs 7.00 IV. EXCEPTIONAL SERVICE PAY TEST 0.00 A. % of male classes receiving ESP 1.96 B. % of female classes receiving ESP 0.00 * (if 20% or less, test result will be 0.00) 8.734 -$6 -$550 Male Female Balanced All Job Classes Classes Classes Classes # Job Classes 51 25 6 82 # Employees 131 54 24 209 Avg. Max Monthly $5,758.63 $4,830.44 $5,308.73 Pay per Employee II. STATISTICAL ANALYSIS TEST Male Female Classes Classes A. UNDERPAYMENT RATIO- 75.6 " a. # at or above Predicted Pay 14 1 b. # Below Predicted Pay 37 24 C. TOTAL 51 25 d. % Below Predicted Pay 72:55 96.00 (b divided by c = d) * (Result is % of male classes below predicted pay divided by % of female classes below predicted pay) B. T -TEST RESULTS Degrees of Freedom (DF) = 183 Value of T = a. Avg. diff. in pay from predicted pay for male jobs = b. Avg. diff. in pay from predicted pay for female jobs = III. SALARY RANGE TEST = 84.42 % (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 5.91 B. Avg. # of years to max salary for female jobs 7.00 IV. EXCEPTIONAL SERVICE PAY TEST 0.00 A. % of male classes receiving ESP 1.96 B. % of female classes receiving ESP 0.00 * (if 20% or less, test result will be 0.00) 8.734 -$6 -$550 Predicted Pay Report for Maplewood 02/27/2007 Case: 2006 DATA Job Nbr Jobs T itle Male Empl Female Empl Total Empl Se x Work P oin t s Max Mo. Salary Predicted Pay Pay diff 1 Building Custodian 3 1 4 B 42 $3,242.00 $3,807.62 $- 565.62 2 Building Maintenance Worker 1 0 1 M 46 $4,080.00 $4,078.75 $1.25 3 Customer Service Rep 1 3 4 F 45 $2,463.00 $4,010.97 $- 1,547.97 4 Lifeguard 3 3 6 B 44 $1,981.00 $3,943.19 $- 1,962.19 5 CSO 2 0 2 M 50 $3,394.00 $4,350.18 $- 956.18 6 Facility Tech 2 0 2 M 50 $4,227.00 $4,350.18 $- 123.18 7 Lead Custodian 1 0 1 M 50 $4,227.00 $4,350.18 $- 123.18 8 Ofc. Specialist 0 19 19 F 53 $4,294.00 $4,553.83 $- 259.83 9 Maintenance Worker 19 0 19 M 54 $4,760.00 $4,621.61 $138.39 10 Nvy Equip Mechanic 2 0 2 M 54 $4,719.00 $4,621.61 $97.39 11 Fitness Coordinator 0 1 1 F 55 $3,817.00 $4,689.39 $- 872.39 12 Activities Coordinator 0 1 1 F 55 $3,817.00 $4,689.39 $- 872.39 13 Bldg inspector Apprentice 1 0 1 M 56 $4,761.00 $4,633.49 $127.51 14 PS Dispatcher 4 4 8 B 58 $4,670.00 $4,907.72 $- 237.72 15 IT Technician 1 0 1 M 60 $4,744.00 $5,086.83 $- 342.83 16 Member Services Supv 0 1 1 F 60 $4,551.00 $5,086.83 $- 535.83 17 Lead Licensing Specialist 0 1 1 F 60 $4,507.00 $5,086.83 $- 579.83 18 Admin Asst 0 6 6 F 60 $4,592.00 $5,086.83 $- 494.83 19 Deputy Clerk 0 1 i. F 60 $4,563.00 $5,086.83 $- 523.83 20 Payroll Technician 0 2 2 F 60 $4,941.00 $5,086.83 $- 145.83 21 Accounting Tech 0. 2 2 F 60 $4,577.00 $5,086.83 $- 509.83 22 Sr. Admin Asst 0 1 1 F 63 $4,660.00 $5,2555.04 $- 595.04 23 Firefighter EMT 1 0 1 M 64 $5,196.00 $5,308.37 $- 112.37 24 Engineering Tech 2 0 2 M 64 $4,751.00 $5,308.37 $- 557.37 25 Mechanic Crew Chief 1 0 1 M 64 $4,164.00 $5,308.37 $- 1,144.37 26 Sanitary Sewer Crew Chf 1 0 1 M 64 $4,080.00 $5,308.37 $- 1,228.37 27 Storm Sewer Crew Chf 1 0 1 M 64 $5,009.00 $5,308.37 $- 299.37 28 Street Mntc Crew Chf 1 0 1 M 64 $5,009.00 $5,308.37 $- 299.37 29 Police Officer 34 5 39 M 65 $5,542.00 $5,367.82 $174.18 30 Public Safety Comm Supv 1 0 1 M 65 $5,363.00 $5,367.82 $ -4.82 31 FIR Representative 0 1 1 F 68 $5,735.00 $5,469.81 $265.19 32 Night MCC Supv 1 0 1 M 68 $5,012.00 $5,469.81 $- 457.81 33 Recreation Program Specialist 1 0 1 M 68 $5,012.00 $5,469.81 $- 457.81 34 Events & Operations Supv 1 0 1 M 68 $5,012.00 $5,469.81 $- 457.81 35 Firefighter Paramedic 7 1 8 M 68 $5,419.00 $5,469.81 $ -50.81 36 PT Naturalist 0 2 2 F 72 $4,396.00 $5,834.77 $- 1,438.77 37 Open Space Naturalist 0 1 1 F 73 $4,972.00 $5,914.10 $- 942.10 38 G1S Analyst 1 0 1 M 73 $5,546.00 $5,914.10 $- 368.10 39 PT Accountant 0 1 1 F 73 $5,240.00 $5,914.10 $- 674.10 40 Rec Program Supv 1 1 2 B 74 $5,431.00 $5,867.53 $- 436.53 41 Aquatic Program Supv 1 0 1 M 74 $5,431.00 $5,867 -53 $- 436.53 42 Fire Captain EMT 2 0 2 M 74 $5,653.00 $5,867.53 $- 214.53 Page 1 of 2 Predicted Pay Report for Maplewood Case: 2006 DATA 02/27/2007 Job Male Female Total Work Max Mo. Predicted Pay Nbr Jobs Title Empl Empl Empl Sax Points Salary Pay Difference 43 Sr. Eng Tech 4 0 4 M 74 $5,711.00 $5,867.53 $- 156.53 44 Marketing /Pub Rel Spec 0 1 1 F 74 $5,311.00 $5,867.53 $- 556.53 45 IT Network Analyst 1 0 1 M 75 $5,546.00 $5,962.70 $- 416.70 46 Building Inspector 2 0 2 M 75 $5,767.00 $5,962.70 $- 195.70 47 Chief Bldg Eng 1 0 1 M 76 $5,841.00 $6,092.64 $- 251.64 48 Planner 1 1 2 B 78 $4,746.00 $6,348.44 $- 1,602.44 49 PS Comm Manager 0 1 1 F 78 $6,268.00 $6,348.44 $ -80.44 50 Paramedic Coord 1 0 1 M 78 $5,887.00 $6,348.44 $- 461.44 51 Police Sergeant 7 0 7 M 78 $6,766.00 $6,348.44 $417.56 52 Rec Supv II 1 0 1 M 78 $6,738.00 $6,348.44 $389.56 53 Lead Naturalist 0 1 1 F 78 $5,493.00 $6,348.44 $- 855.44 54 Civil Eng 1 2 0 2 M 79 $6,067.00 $6,519.84 $- 452.84 55 Admin Operations Mgr 1 0 1 M 80 $6,333.00 $6,564.97 $- 231.97 56 PW Operation Analyst 1 0 1 M 81 $6,265.00 $6,698.80 $- 433.80 57 Asst Bldg Official 1 0 1 M 82 $6,564.00 $6,832.83 $- 268.83 58 Fire Marshal 1 0 1 M 82 $6,594.00 $6,832.83 $- 238.83 59 Park Mntc Foreman 1 0 1 M 83 $6,511.00 $6,965.49 $- 454.49 60 Sr. Planner 1 0 1 M 84 $7,666.00 $6,982.74 $683.26 61 Civil Engineer 11 1 1 2 B 84 $5,866.00 $6,982.74 $- 1,116.74 62 Police Lieutenant 2 0 2 M 86 $8,175.00 $7,139.97 $1,035.03 63 Deputy Fire Chief 1 0 1 M 88 $7,424.00 $7,377.16 $46.84 64 San Sewer VEM Supt 1 0 1 M 88 $6,989.00 $7,377.16 $- 388.16 65 Street Supt 1 0 1 M 88 $6,989.00 $7,377.16 $- 388.16 66 Environmental Manager 1 0 1 M 92 $6,985.00 $7,752.67 $- 767.67 67 Asst to Park Director 0 1 1 F 93 $6,925.00 $7,873.28 $- 948.28 68 Community Center Manager 0 1 1 F 95 $6,985.00 $8,162.39 $- 1,177.39 69 City Clerk 0 1 1 F 95 $6,995.00 $8,162.39 $- 1,167.39 70 Building Official 1 0 1 M 96 $7,627.00 $8,290.15 $- 663.15 71 Assistant Finance Director 0 1 1 F 95 $7,973.00 $8,162.39 $- 189.39 72 Deputy Police Chief 1 0 1 M 96 $8,939.00 $8,290.15 $648.85 73 Asst City Engineer 0 1 1 F 98 $7,689.00 $8,485.21 $- 796.21 74 IT Director 1 0 1 M 98 $7,674.00 $8,485.21 $- 811.21 75 Fire Chief 1 0 1 M 105 $9,153.00 $9,257.24 $- 104.24 76 Asst City Mgr /CDD 0 1 1 F 107 $9,372.00 $9,411.57 $ -39.57 77 Finance Director 1 0 1 M 105 $9,514.00 $9,257.24 $25676 78 HR Director 0 1 1 F. 107 $9,153.00 $9,411.57 $- 258.57 79 Park & Rec Director 1 0 1 M 108 $9,371.00 $9,514.40 $- 143.40 80 Police Chief 1 0 1 M 108 $9,781.00 $9,514.40 $266.60 81 City Eng /PW Director .1 0 1 M 108 $9,939.00 $9,514.40 $424.60 82 City Manager 1 0 1 M 132 $11,762.00 $12,185.28 $- 423.28 Page 2 of 2 v O m a 4- N_ C la U Q1 C W N V Q M h O [7 J 0 C) N Q Q O a N N U O LL a2 w v 0 Z L! 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AS OC A `ES UC �t. P aul, �� *635"0976 Ct7MPFNSAT ON AND HUMM R.F„SOLJRCES SPECIALISTS Fax 6511 1vm V.(oxl1Wso11.ec ?rn June 6, 2007 Chuck Bethel 2677 County Rd 10 Mounds View, MN 55112 Dear Mr. Bethel, Per your request, Fox Lawson & Associates LLC (FLA) has reviewed the 2006 Pay Equity report that was not in compliance with the established criteria. The City was below the established level of 80.0 Underpayment Ratio (77.6), which compares the percentage of male classes below the predicted pay against the percentage of female classes below the predicted pay. Since the City's Underpayment Ratio of 77.6 was close to the minimum of 80.0, established by the State of Minnesota, FLA was able to isolate one job to change in order for the City to be in compliance. We searched through the current position list provided by the City to determine what female dominated position(s) needed to have a salary increase for the City to be in compliance. We recommend that the City increase the position of Assistant City Manager /CDD to a monthly salary of $9,412, which is above the predicted salary of $9,411. This position was selected because it is non- represented, will limit any pay compression issues that would have been caused with other jobs moving, and will limit the financial impact to the City by increasing this single salary by $40 per month or $480 per year. Included with this letter is a copy of the Compliance Report, that details the Underpayment Ratio above. 80.0, which is in compliance with the State of Minnesota requirements. We appreciate the opportunity to assist with these compensation needs. If there are any questions or comments please contact me at 651 -635 -0976 ext 14 or Jim Fox at ext 12. Regards, Mike Verdoorn Consultant Fox Lawson & Associates LLC Compliance Report Jurisdiction: City of Maplewood Contact: Phone: 09/04/2007 The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity Report data. Parts 11, 111 and IV give you the test results. For more detail on each test, refer to the guidebook. 1. GENERAL JOB CLASS INFORMATION Male Female Balanced All Job Classes Classes Classes Classes # Job Classes 51 25 6 82 # Employees 131 54 24 209 Avg. Max Monthly Pay per Employee $5,759.39 $4,831.19 $5,309.40 H. STATISTICAL ANALYSIS TEST Male Female A. UNDERPAYMENT RATIO= 81.0 Classes Classes a. # at or above Predicted Pay 13 2 b. # Below Predicted Pay 38 23 e. TOTAL 51 25 d. % Below Predicted Pay 74.51 92.00 (b divided by c = d) " (Result is % of male classes below predicted pay divided by % of female classes below predicted pay) B. T -TEST RESULTS Degrees of Freedom (DF) = 183 Value of T = 8.732 a. Avg. diff. in pay from predicted pay for male jobs = -$7 b. Avg. dill. in pay from predicted pay for female jobs = -$550 Ill. SALARY RANGE TEST c 84.42 % (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 5,91 B. Avg. # of years to max salary for fernale jobs = 7.00 IV. EXCEPTIONAL. SERVICE PAY TEST 0.00 A. % of male classes receiving ESP 1.96 B_ % of female classes receiving ESP 0.00 * (if 20% or less, test result will be 0.00) BETHEL & ASSOCIATES, P.A. Attorneys at Law CHARLES E. BETHELH 1600 PIONEER BUILDING JOHN R. GRIEME CHRISTOPHER J. HEINZE 336 NORTH ROBERT STREET CHARLES F. CLIPPERT SAINT PAUL MINNESOTA 55101 -1545 Fax: (651)222 -2709 Tel: (651)292 -9406 Toil Free: (866) 546 -9406 info u.be, theIIaw.net December 8, 2006 Faith Zwemke Pay Equity Coordinator Department Of Employee Relations 200 Centennial Office Building Via email transmission at faith.zwemke @state.mn.us 558 Cedar Street St. Paul, MN 55155 Re: Maplewood Pay Equity Implementation Report Dear Ms. Zwernke: Thank you for discussing the above - referenced matter with me today. As you are aware, this office serves as a City Attorney for the City of Maplewood relating to labor and employment matters. In our telephone conference, you agreed to allow an extension until January 8, 2007 for Maplewood and this office to respond to the request for information in your October 4, 2006 letter to the City of Maplewood. However, you asked that I provide this letter to memorialize our agreement and to identify reasons for the request for an extension. By letter dated October 4, 2006 you notified the former Human Resources Director for the City of Maplewood, Sherri Le, regarding deficiencies in the 2006 Pay Equity Implementation Report ( "Report ") she submitted to DOER. In that letter, you indicated that some of the information needed for DOER to analyze the Report was missing, incomplete or needed clarification. As I indicated in our telephone conference today, a number of factors have contributed to the difficulty in Maplewood and this office providing DOER with the information you have requested. Ms. Le is no longer employed with the City of Maplewood and in fact there is ongoing litigation between her and the City relating to her employment. In addition, because of Ms. Le's absence it. has proven difficult to locate all the information needed to provide an appropriate response to your request. Again, thank you for discussing this matter with me and for providing the extension of time for Maplewood to respond to DOER's requests. I look forward to providing you the requested information by the extended deadline.. If you have any questions, please contact me at 651 -292- '' ! • Sincerely, BETHEL By: John 1 Agenda Item K2 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Chuck Ahl, Director of Engineering and Public Works Ginny Gaynor, Open Space Naturalist DuWayne Konewko, Environmental Manager SUBJECT: Conservation Easements — Approval of Contract with Minnesota Land Trust to Proceed with Evaluation of Tier 1 Parcels DATE: October 17, 2007 INTRODUCTION On September 24, 2007, Sarah Strommen presented a proposal for Minnesota Land Trust to continue working with the city to create conservation easements for up to five Neighborhood Preserves. Voting on that proposal was tabled to give staff an opportunity to report to council on additional land protection options. Action by the Council to approve the next phase of work with Minnesota Land Trust is recommended. BACKGROUND Ms. Sarah Strommen from Minnesota Land Trust has been working with the City to determine if conservation easements are a viable land protection tool for the Maplewood Neighborhood Preserves. On September 24, 2007, Ms. Strommen presented a proposal for Minnesota Land Trust to continue working with the city to evaluate and create conservation easements for up to five Neighborhood Preserves. The proposal provides for a $15,000 payment for easement project costs and an additional $40,000 for long- term easement enforcement and stewardship. On September 24, 2007, Council tabled voting on the Minnesota Land Trust proposal to give staff an opportunity to report to council on addition land protection options. On October 22, 2007, Public Works staff, along with Planner Shann Finwall and Attorney Alan Kantrud presented recommendations and a report to the Council on additional land protection options for the Neighborhood Preserves. DISCUSSION Staff believes that current protection for the Neighborhood Preserves is not adequate. Much protection can be gained through changes to City Code, Comprehensive Plan, zoning, and adoption of a no- net -loss policy. These changes offer flexibility to future generations and insure public input if a preserve were to be sold or used for another purpose. In addition, conservation easements should be considered for those preserves with the highest ecological quality, especially Jim's Prairie, Priory Preserve, and Applewood Preserve. Conservation Easements are a tool that can protect these lands permanently. BUDGET IMPACT There are no funds budgeted for this initiative in 2007. It is proposed that PAC funds be used for easement project costs ($15,000). Further funding into 2008 will be identified as we proceed through this process; however this is development of our park system and it seems appropriate to staff that the PAC Funds be used for the entire process. Agenda Item K2 RECOMMENDATION It is recommended that the City Council approve the proposal from Minnesota's Land Trust in the amount of $55,000 and authorize the initial phase of the work ($15,000) to be paid from PAC proceeds. It is recommended that staff be directed to investigate and report on funding alternatives for long -term easement enforcement and stewardship ($40,000) and report back to the Council. It is further recommended that staff be directed to pursue other land protection options for those preserves that would not be protected by conservation easements through a process of "no -net loss policy ", comprehensive plan policies and ordinance restrictions. Attachment: 1. Proposal from Minnesota Land Trust Open Space Protection Plan Proposal for Phase 2: Implementation City of Maplewood September 24, 2007 Prepared by: The Minnesota Land Trust 2356 University Avenue West Suite 240 St. Pau(, MN 55114 651- 647 -9590 I. Background and Purpose The city of Maplewood is a first -ring Twin Cities suburb located near the convergence of several major interstates and highways to the cast of St. Paul. The City's central location made it a desirable place for development of both commercial areas and residential neighborhoods. Concerned over the fast pace of development, Maplewood residents in 1993 approved a $5 million referendum to acquire and set aside open space. The acquisition process was overseen by a citizen Open Space Committee. The Committee inventoried potential sites, completed an assessment process to prioritize and rank sites, and ultimately selected sites to be acquired. The result of that effort is seen today in the City's 14 Neighborhood Preserves (see attached map). Neighborhood Preserves are distinct from City parks, which are characterized by more active recreational use. The purpose of the Neighborhood Preserves is: The Maplewood Neighborhood Preserves were set aside by and for the citizens of Maplewood to preserve natural resources, scenic areas, and landscape buffers, They are protected natural areas where people can enhance their understanding and enjoyment of the natural world through passive -use activities such as nature study and hiking. (Maplewood Neighborhood Preserves Statement of Purpose and Policy, 2.26.01) To that end, the City has developed management or master plans that address restoration, management, recreation, access, and amenities for most of the Neighborhood Preserves. Management of the Neighborhood Preserves is coordinated through the City's Public Works Department and Parks and Nature Center program. Recently, however, the City began considering whether and how to address permanent protection of the Preserves in that planning process. The goals for this project were to: • Determine whether conservation easements are a potential tool to achieve permanent protection of the Neighborhood Preserves. • Develop a proposal for implementing conservation easements on the Preserves. 1Q. Proposal Determine whether conservation easements are a potential tool to achieve permanent protection of the Neighborhood Preserves. 1 ICIINN ESOTA ta��p 7"r€rrs'r This portion of the project involved two informational worksessions with the City Council, one joint informational session with members of the Planning Commission, Parks and Recreation Commission, Environmental and Natural Resources Commission, and Open Space Task Force, and numerous meetings with City staff. It also involved preliminary site visits of the Neighborhood Preserves as well as a review of the various planning and management documents available. Following the joint informational sessions with Commission members, each of the Commissions determined that conservation easements are a potential tool for the City of Maplewood and recommended continuing to explore how the tool might best be used in the context of the City's Neighborhood Preserves. City and Minnesota Land Trust staff also believe that conservation easements are an appropriate Iand protection tool for the City of Maplewood to explore and implement. The following summarizes the Land Trust's recommendation for moving forward. Develop a proposal for implementing conservation easements. Because the Minnesota Land Trust accepts only permanent conservation easements, once completed, the easement will forever restrict the future use and development of the land and protect its natural or scenic features for generations to come. However, the permanence of this commitment requires that the easement document be written with a great deal of care and detail. Therefore, conservation easements can best and most easily be crafted when the future vision and goals for the land are clear. The Neighborhood Preserves have received differing levels of analysis and planning. While all sites have had a basic site analysis at a minimum, many sites have had more detailed site analyses, interim management plans, or even master plans. Master plans provide the best template for conservation easement drafting because they provide the highest level of detail for future use and development. Furthermore, master plans typically involve at least some level of public involvement and thus reflect the sentiment of the community. In Maplewood, four Neighborhood Preserves (Priory, Beaver Creels, Joy Park, and Applewood) have master plans. It is our recommendation to continue to explore conservation easements on these four sites as a set of "Tier I" projects. We also recommend including Jim's Prairie as Tier 1 project because of the site's ecological importance and because it is a key component of a larger corridor along with Priory and Beaver Creek. 2 l M I N N Ls o °rn LAND Tausr We recommend evaluating the remaining sites at a later date as "Tier 2" projects. It also is important to note that we have removed the Trout Brook Preserve from the list since the City is not the fee title owner of that site. The table below summarizes the recommended Tier for each project, as well as any special issues that will need to be discussed and resolved during the process. These issues are in addition to the proposed terms discussed below in Section IV. Site Tier Issues to be discussed /resolved Priory 1 We will need to determine whether the easement should require some minimum level of management. Jim's I Active management is essential to Prairie maintaining the ecological and habitat value of Jim's Prairie. We will need to determine whether the easement should require some minimum level of management. Beaver 1 Need to review DNR involvement Creek with this site. Joy Park 1 Joy Park has existing restrictions on its use as public open space. These restrictions will require additional legal review to determine whether a conservation easement is redundant or adds value as a protection tool. Applewood 1 We will need to determine whether the easement should require some minimum level of management, Nature 2 Need to resolve issue with cemetery Center and environmental issues. Prairie 2 Need to address the farm buildings. Farm Gladstone 2 Complete detailed design for improvements. Carver 2 Need public master planning p rocess. Kohlman 2 Need public master planning Creek rocess. Spoon 2 Need public master planning Lake process. Fisher's 2 Need public master planning Corner process. Hidden 2 Need further evaluation of Marsh conservation value. 3. . " MANOTRUST i I1VNIis ©°rn 111. Process The following outlines the general steps that make up the conservation easement process. Task Responsibility Timeline Review /Establish Goals City staff, Commissions, Completed • Maintain character of City Council with community by assistance from the Land providing visual Trust contrast to development • Provide opportunities for low impact recreation, outdoor education, interaction with nature • Restore and maintain habitat for the diversity of the City's plants and animals Resource /Data Review Land Trust with November assistance from City staff GIS Mapping Ci staff October - December Prioritization and City staff, Commissions, October - January Selection of Sites to be City Council with Protected with assistance from the Land Conservation Easement Trust Title Review Land Trust attorney and October - December City attorne Review/Finalize Terms City and Land Trust November-Janua Approval of Terms and City and Land Trust December - January Commitment Letter Legal Review Land Trust attorney and January -March • Drafting review City attorney Survey work if necessary) Ci Approval of Easement City and Land Trust March -April Document Baseline Reports Land Trust March-April Recording Land Trust May-June _ 4 M INNESOTA l..�i�n I`If l35'I IV. Proposed Terms Each conservation easement completed by the Minnesota Land Trust is unique. Each is crafted to protect the conservation values of each special parcel of land as well as meet the goals of each individual landowner and the Land Trust. The Minnesota Land Trust accepts only permanent conservation easements. Once completed, the easement will forever restrict the future use and development of the land and protect its natural or scenic features for generations to come. It represents an important commitment by both the landowner and the Land Trust. The importance and permanence of this commitment require that the easement document be written with a great deal of care and detail. While typically the Minnesota Land Trust works with private landowners, the Land Trust does hold a number of conservation easements on public land. Detailed discussions about the goals for protection and future use of each Neighborhood Preserve will occur during Phase iI (Implementation) of this project, however, the following summarizes the typical components of a Minnesota Land Trust conservation easement and proposes a starting place for discussing potential easement terms for Maplewood's neighborhood preserves. Land Use Restrictions & Rights Detail Industrial or commercial use Prohibited. Agricultural use Prohibited — this includes cultivation, forestry, livestock ... g razing or animal husbandry. Residential use and development Prohibited. Structures and improvements All permanent and temporary buildings, structures, fences, docks and other improvements must be specifically addressed to be allowed. Often these structures are subject to restrictions on Iocation and size. Rely on park master plan where available. Specifically, will need to address Nature Center and Historic Farm facilities. Utilities Utilities are allowed to serve those activities permitted by the easement but otherwise Limited. 5 MITI ROTA t..ANi) TRus`r Division of the property Prohibited. Density Prohibit transfer of development ri hts to another property. Rights of way Access across the property to develop adjacent land is typically rohibited. Mining Prohibited. Signs Small, unlighted signs for informational or interpretive purposes are typically allowed. Would need to address entry signs if appro riate. Roads and trails Locations of new and existing roads or driveways, if any, must be addressed. Unpaved paths or foot trails are typically allowed without restriction. Would need to address where paved trails are appropriate. Surface alteration Alteration of the natural topography or surface of the land is limited as much as possible. Vegetation and habitat Management of natural vegetation management to improve its habitat values always is allowed, though often subject to an approved management plan. Would need to discuss whether restoration and management should be required. Water Alteration of natural water bodies and wetlands, or actions detrimental to water quality are rohibited. Dumping No trash or other unsightly material is allowed on the ro erl . Vehicles Typically allowed only on authorized roads or driveways or in conjunction with otherwise authorized activities (i.e. habitat restoration or management). Focus on prohibiting erosion or 6 I �vMiNNLSOTA W "MI R LAM) Taus r Additionally, each easement document will include numerous legal provisions necessary to ensure the long -term viability and enforceability of the easement. Many of these provisions are governed by state and federal law. V. Costs Costs are determined based on the number of parcels and the complexity of specific terms. Cost of completing Tier l projects: Initial project costs $15,000 • Property evaluation - initial site visit(s) • Project planning, design, easement negotiation and drafting, review and closing • Transactional costs • Baseline reports • Easement stewardship and enforcement $40,000 This cost does not include City expenses for staff, GIS, attorney, title work, surveys. VI. Other Issues and Opportunities The current discussion regarding conservation easements and Neighborhood Preserves has spurred additional interest in land protection in Maplewood. Both City staff and Land Trust staff have received numerous inquiries from Maplewood residents inquiring about conservation easements on private lands. City staff has indicated an interest in identifying environmental corridors in the city. A variety of private land conservation tools might be used to enhance existing or future public investments. Once these corridors are identified, the City could then sponsor a landowner information meeting for Maplewood residents who might be interested in obtaining more information. 7 Ilt��vGSCs't�n Ian�vn Trrvs�€' other damage from vehicles. Recreational and educational use Recreational and educational purposes that do not impact the conservation values of the land are allowed. Additionally, each easement document will include numerous legal provisions necessary to ensure the long -term viability and enforceability of the easement. Many of these provisions are governed by state and federal law. V. Costs Costs are determined based on the number of parcels and the complexity of specific terms. Cost of completing Tier l projects: Initial project costs $15,000 • Property evaluation - initial site visit(s) • Project planning, design, easement negotiation and drafting, review and closing • Transactional costs • Baseline reports • Easement stewardship and enforcement $40,000 This cost does not include City expenses for staff, GIS, attorney, title work, surveys. VI. Other Issues and Opportunities The current discussion regarding conservation easements and Neighborhood Preserves has spurred additional interest in land protection in Maplewood. Both City staff and Land Trust staff have received numerous inquiries from Maplewood residents inquiring about conservation easements on private lands. City staff has indicated an interest in identifying environmental corridors in the city. A variety of private land conservation tools might be used to enhance existing or future public investments. Once these corridors are identified, the City could then sponsor a landowner information meeting for Maplewood residents who might be interested in obtaining more information. 7 Ilt��vGSCs't�n Ian�vn Trrvs�€' Agenda Item K3 Knaak &. Kantrud, P.A. A T T O R N E Y S AT LAW OF COUNSEL: Tom Dailey Don Kohler MEMORANDUM DATE: 17 October 2007 TO: City Manager, Greg Copeland RE: Updated Clear Channel Settlement Agreement INTRODUCTION t H. Alan Kantrud hakantrud@klaw.us direct: 612. 743 -4242 114 Qualified Neutral by the Minnesota State Bar Association As was presented to Council last meeting, all are aware that Clear Channel has operated a billboard sign at Highwood and I -494 with a, "dynamic," changing sign -face since early this year that may be in violation of our general prohibition on signs that, "change in color or illumination. Staff met with the operators of the sign early on and determined that we would try to work with them and agreed to disagree about the interpretation of the sign ordinance. Over the summer several other cities resolved their issues with Clear Channel and passed Ordinances regulating the new technology including the celebrated case of Minnetonka also in Eagan where they repealed their moratorium and adopted a new Dynamic Sign Code this month. We set to paper a framework for settlement that was presented at the last meeting as well and comments were taken by staff to address within the framework with Clear Channel. DISCUSSION Attached is the latest version of the framework for settlement with Clear Channel that incorporates the comments and seeks to allay the concerns brought forth by Council. Most notably is the addition of city staff training by Clear Channel, the inclusion of a multi -year service contract for the proposed sign at the Maplewood Community Center and the deletion of the additional height request at Highwood and I -494. This draft of the proposed settlement agreement is being put forth for your review and Council approval to authorize the City Manager to enter into the agreement. RECOMMENDATION It is staff s recommendation that the proposed settlement be approved and it is further recommended that authority be given to the City Manager to enter into the Agreement with Clear Channel Outdoor, Inc. FOR PUBLIC SERVICE MESSAGING AND COMMUNITY CENTER SIGN AGREEMENT AND SETTLEMENT OF ISSUES BY AND BETWEEN CITY OF MAPLEWOOD AND CLEAR CHANNEL OUTDOOR, INC. Agreement made this day of October, 2007 by and between the City of Maplewood ( "City ") and Clear Channel Outdoor, Inc., a Delaware corporation ( "Clear Channel "). WHEREAS, Clear Channel, Inc. acknowledges that it has erected, constructed or otherwise caused to be operational a "Dynamic Display" sign face (as hereinafter defined) in the City of Maplewood; and: WHEREAS, City staff has indicated to Clear Channel that it believes Clear Channel's dynamic display sign face may be in conflict with a provision of the Maplewood Code; and: WHEREAS, several cities in Minnesota have studied the effect of Clear Channel's installation of so -called "Dynamic Displays" and: WHEREAS, the City of Maplewood has determined that engaging in litigation regarding the employment of these "Dynamic Displays" would be counterproductive based on the experience of other cities similarly situated and which have settled and determined the presence of such "Dynamic Display(s)" do not constitute a problem; and: WHEREAS, the City does hereby commit to amend that portion of the Maplewood Sign (zoning) Code to clarify that off - premise billboards are not prohibited from incorporating a technology that allows sign surfaces to change their sign faces in color or illumination with technology that may include illumination manipulated through digital input or other methods that allow the sign surface to present a series of images or displays that do not blink, flash or flutter but that do, by definition, change in color and/or illumination; signs that will fit the definition of "Dynamic Display(s)" as shall be further - defined; and: WHEREAS, the City is desirous of utilizing Clear Channel's "Dynamic Displays" to display community and public service announcements; and: WHEREAS, Clear Channel is agreeable to displaying community and public service announcements for the City and to further provide the City with a "Galaxy Pro 20mm LED Display" for the Maplewood Community Center at Clear Channel's sole expense and cost as a condition precedent to the City council's approval of a "Dynamic Display" ordinance in conformity with this agreement and respective of Clear Channel's previously activated `Dynamic Display" located at Highwood and I -494. NOW, THEREFORE, the parties agree as follows L Clear Channel agrees to reserve no less than five (5) hours (2250 eight - second spots) per month per "Dynamic Display" in Maplewood for community and public service announcements, provided that such announcements cannot be resold and cannot be used by or on behalf of any for - profit enterprise. The City shall be solely responsible for the design and development of all advertising copy, which shall be subject to Clear Channel's review and approval. The City must provide Clear Channel reasonable advance notice for any requested announcement. Advertising time not used by the City in any month will be forfeited, and will not carry into another calendar month. Clear Channel shall have discretion to deliver this service on one or any combination of its "Dynamic Displays." The City may delegate to another governmental entity a portion of the time for community and public service announcements, but such delegation shall not make the delegatee a beneficiary of this paragraph or otherwise entitle that entity to bring an action to enforce this paragraph. Such enforcement rights shall at all times remain with the City. Clear Channel's obligations pursuant to this paragraph are contingent upon Clear Channel receiving the permits described in paragraph 3 below. 2. Clear Channel agrees to purchase and install a Galaxy Pro 20mm LED Dynamic Display for the Maplewood Community Center ( "Galaxy Pro Sign "). The design and specifications of the Galaxy Pro Sign are attached hereto as Exhibit A. Clear Channel agrees to purchase and install the Galaxy Pro Sign no later than ninety (90) days after Clear Channel's receipt of the permits described in paragraph 3 below. Clear Channel agrees to remove and dispose of the existing City sign located at the Maplewood Community Center. Upon installation of the Galaxy Pro Sign, Clear Channel shall transfer to the City all warranties obtained from the manufacturer. The City shall be solely responsible for all messaging associated with the Galaxy Pro Sign, as well as all maintenance and upkeep. Clear Channel agrees to provide adequate training for City Staff for operation of the Galaxy Pro Sign. Clear Channel makes no warranties or representations whatsoever to the City regarding the Galaxy Pro Sign and the City shall look only to the manufacturer for any claims or causes of action respecting the Galaxy Pro Sign. Clear Channel agrees to provide the City with a three year maintenance contract for the Galaxy Pro Sign upon installation. Clear Channel's obligations pursuant to this paragraph are contingent upon Clear Channel receiving the permits described in paragraph 3 below. 3. It is the City's intention to proceed with a revision to the Maplewood Code clarifying that Dynamic Displays are not prohibited. It is Clear Channel's intention to proceed with applications for sign permits for three (3) additional Dynamic Display sign faces, one being located on the structure at Highwood and 1 -494 and two being located on the existing structure at Highway 36 and White Bear Avenue. Clear Channel's application for the permits for the structure at Highway 36 and White Bear Avenue will require the City to grant conditional use permits to increase the 35 foot height limitation in the Code to 50 feet. The permit applications will also require that the Dynamic Display signs be permitted to change no more frequently than once every 8 seconds operating up to 24 hours a day every day of the year. 4. Clear Channel agrees to incorporate its "Dynamic Display(s)" in Maplewood into the State of Minnesota's "Amber Alert" network, and to operate such Dynamic Displays under the same "Amber Alert" terns generally in place between Clear Channel and the State of Minnesota's Department of Public Safety, which currently provides that Clear Channel will post timely messages within its digital display network in the applicable area. 5. Upon adoption of the amendment to the City's Sign Code clarifying that Dynamic Displays are not prohibited in the City of Maplewood, Clear Channel and the City agree to abide by the following standards and procedures regarding the brightness and illumination on Clear Channel's "Dynamic Displays" (Signs) in the City of Maplewood: a. No sign may be brighter than is necessary for clear and adequate visibility. b. No sign may be of such intensity or brilliance as to impair the vision of a motor vehicle driver with average eyesight or to otherwise interfere with the driver's operation of a motor vehicle. C. No sign may be of such intensity or brilliance that it interferes with the effectiveness of an official traffic sign, device or signal. d. All "Dynamic Display(s)" operated by Clear Channel must be equipped with a mechanism that automatically adjusts the brightness in response to ambient conditions. The signs must also be equipped with a means to immediately turn off the display or lighting if it malfunctions and the sign owner or operator must immediately turn off the sign or lighting when notified by the City that it is not complying with the standards in this section. e. The images and messages displayed must be static, and the transition from one static display to another must be instantaneous without any special effects. f. The images and messages displayed must be complete in themselves, without continuation in content to the next image or message or to any other sign. 6. The City agrees it will not enforce against Clear Channel any future ordinance, rule, regulation or other law which limits the right of Clear Channel to operate its hereinbefore described "Dynamic Display(s)" consistent with the terms of this Agreement, except to the extent such future ordinance, rule, regulation or other law reasonably relates to safety. 7. The City further agrees that upon execution of this Agreement and performance on the part of Clear Channel, pursuant to paragraph 2 of this Agreement, the City will not pursue any action, criminal or civil, against Clear Channel for the operation of its sign face currently being operated at Highwood and I -494 within the City of Maplewood. 8. This Agreement, including all rights and obligations provided for herein, shall be binding upon the successors and assigns of the parties, whether by way of merger, consolidation, operation of law, assignment, purchase or other acquisition, including subsequent purchasers from Clear Channel. 9. The City and Clear Channel reserve all rights, remedies and defenses regarding "Dynamic Display" signage should the City not grant to Clear Channel the permits referenced in paragraph 3 above. In such event, the City shall be allowed to pursue any remedies available to it and Clear Channel shall be allowed any defenses available to it. This Agreement shall not be used to establish or defend any legal action related to the operation of Clear Channel's existing "Dynamic Display" should the City not revise its Ordinance as indicated above. City of Maplewood Clear Channel Outdoor, Inc., a Delaware corporation IM By: Its: Its: Agenda Item L1 SUMMARY TO: City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Conditional Use Permit Revision— Salvation Army Day Care Facility LOCATION: 2080 Woodlynn Avenue DATE: October 8, 2007 INTRODUCTION The Salvation Army, located at 2080 Woodlynn Avenue, is proposing to expand their adult day care services to include child day care. To do so, they are requesting a revision to their existing conditional use permit (CUP). The city code requires a CUP for day care facilities in F (farm residential) districts. DISCUSSION The proposed child day care operation would operate Monday through Friday, 2:30 p.m. to 6 p.m. and all day when school is not in session. The program would occupy two classrooms on the first floor and three on the second floor. The applicant would use the gymnasium for recreation and has no need to add an outdoor recreation area. The proposed facility would be licensed by the state for up to 55 elementary and school -aged children. The adult day care facility was originally licensed for up to 38 persons, which is still the case. Parking There are 86 existing parking stalls. Two of them are handicap accessible. The parking is more than adequate for the adult day care center, the proposed child day care use and the church. CUP Review Summary The proposed child day care addition to the existing adult day care operation would not cause any negative impact on this neighborhood. There is substantial parking available on the site and there would be no exterior change to the building or premises that would affect the neighbors. RECOMMENDATION Approve the CUP revision to add child day care to the Salvation Army's current adult day care operation. p:sec2n \Sa1vation Army CUP Summary 10 07 1 , TO: City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Conditional Use Permit Revision — Salvation Army Day Care Facility LOCATION: 2080 Woodlynn Avenue DATE: October 8, 2007 INTRODUCTION Request The Salvation Army, located at 2080 Woodlynn Avenue, is proposing to expand their adult day care services to include child day care. To do so, they are requesting a revision to their existing conditional use permit (CUP). The city code requires a CUP for day care facilities in F (farm residential) districts. Refer to the applicant's letter and the attached maps. BACKGROUND December 22, 1986: The city council approved a land use plan change from R1 to C (church), a CUP for the Salvation Army Church and for the adult day care facility. Subsequent annual CUP reviews followed. October 8, 2001: The city council approved a CUP revision for the applicant's expansion plans subject to all construction following the approved site plan and construction starting within one year. October 14, 2002: The city council reviewed this CUP and moved to review it again in one year. October 13, 2003: The council moved to review the CUP only if the applicant proposes a change or if any problem arises. DISCUSSION The proposed child day care operation would operate Monday through Friday, 2:30 p.m. to 6 p.m. and all day when school is not in session. The program would occupy two classrooms on the first floor and three on the second floor. The applicant would use the gymnasium for recreation and has no need to add an outdoor recreation area. The proposed facility would be licensed by the state for up to 55 elementary and school -aged children. The adult day care facility was originally licensed for up to 38 persons, which is still the case. Parking Parking was a concern raised by some neighbors. Staff doesn't feel that there will be any parking issues. All day -care participants are transported to and from the site by parents or busses. Therefore, parking for the center is only needed for the employees and guests. The church requires one parking stall per four seats. There are 226 seats within the church, for total required parking of 67 stalls. There are 86 existing parking stalls. Two of them are handicap accessible. The parking is more than adequate for the adult day care center, the proposed child day care use and the church. Affect on The Rock Nightclub Tom Schutte, representing Azure Properties who owns the nearby Plaza 3000 and Plaza 3000 North Annex commercial centers, commented on this proposal. Mr. Schutte asked whether the addition of child day care facility at the Salvation Army Church would adversely affect their tenant, The Rock Nightclub, at the Plaza 3000 North Annex because of close proximity. Staff checked with the Karen Guilfoile, the city clerk, regarding any liquor - license spacing requirements that might apply. Ms. Guilfoile said that there are no spacing requirements that regulate how far away a bar must be from a day care facility. Assistant Fire Chief /Fire Marshal's Comments Butch Gervais commented that the applicant already does adult day care and the building has a complete fire protection system with alarm and smoke detections. They are in compliance with Mr. Gervais' requirements. CUP Revision Summary The proposed child day care addition to the existing adult day care operation would not cause any negative impact on this neighborhood. There is substantial parking available on the site and there would be no exterior change to the building or premises that would affect the neighbors. COMMITTEE ACTION October 2, 2007: The planning commission recommended approval of this CUP revision as recommended by staff. RECOMMENDATION Adopt the attached resolution approving a revision to the conditional use permit for the Salvation Army Church, located at 2080 Woodlynn Avenue, to expand their adult day care facility to include child day care. Approval of this CUP revision is based on the findings required by the ordinance and subject to the following conditions (additions are underlined and deletions are crossed out): 1. All construction shall follow the site plan approved by the city. City staff The rl irn r+nr Gf !'f1YY1M Rity deVelGPR;eRt may approve minor changes. 2. The proposed addition of child day care shall be started within one year as required by ordinance. approval op the pernnit shall becGonne nu. and void The council may extend this deadline for one year. 3. The city council shall review this permit revision in one year. CITIZEN COMMENTS Staff surveyed the 60 property owners within 500 feet of this site for their comments. 1 received 13 replies. Nine were in favor, one was opposed and three neighbors had miscellaneous comments/concerns/questions. In Favor 1. A service needed in every community. Best wishes in your endeavor! (Paul and Shirley Moriarty, 2987 Beebe Parkway) 2. 1 think it is an added benefit to the community. Affordable day care is a better alternative to children at home alone. I commend the Salvation Army for "seeing a need" and stepping forward with a plan. Thank you. (William and Pamela Mund, 2994 Beebe Parkway North) 3. We are happy to hear of this new service to families in the area. We endorse plans for this pre school. (Carla Rekstad, Village on Woodlynn) 4. The owners of Forte, LLC support Salvation Army. Our only concern is that enough supervision be provided to ensure integrity of neighborhood for residents and businesses. We approve adding child care at Salvation Army. (Forte, LLC, CIO Welsh Companies) 5. Thank you for the correspondence regarding the Major's application to extend the church's permit to allow for child care. 1 am not a member of the church but live quite close and have visited for occasional events. I am happy to hear that the church is looking to provide more services to our community. From what I can see in their permit application, enrichment to our youth and families in our community will benefit from this extended service. (Jessica Hagg, 2981 Frederick Parkway) 6. 1 have no problem with the Salvation Army wanting to add child day care to their existing adult day care facility. I think it would provide a great option for parents who may not want their kids to stay home alone after school hours. Thanks. (Jerome Hogness, 2049 Lydia Avenue East) 7. We have spoken with Don Tekautz about his plans and enthusiastically support approval of this proposal. (Marc and Sara Paul, 2979 Chisholm Parkway) 8. 1 only live a few blocks from the Salvation Army building and have absolutely no issue with the proposal. My father went to the adult day care center program when he was alive. (Dorothy Erickson, 2972 Frederick Parkway) 9. Refer to the attached email response from John Weis, owner of the Sibley Cove Apartments. Opposed Sorry. This area is so congested "NOW" anyway. Why get it worse than what it is. With all the apartments that have come up on Ariel now, and Beam Ave too. When is all this gonna come to a halt, do you know how busy White Bear Avenue is? "NO" (Cyndi Erickson, 2109 Lydia Avenue East) Miscellaneous Comments, Concerns and Questions Would they have enough parking? Would kids be allowed to wander the neighborhood? Will there be an outdoor playground? (Joe Commerse, reply by telephone, no address given) 2. My concern is the extra traffic on a daily basis. I want to be able to come and go from my home without getting in an accident. Also, I do a lot of walking in the neighborhood and extra traffic is more chances for a driver (distracted by cell phone, day care pick up running late) to hit me. There are too many close calls as it is —with stop lights. I understand affordable day care is hard to find. I just am expressing my concerns. (Laura and Paul McLean, 2065 Woodlynn Avenue East) 3. This letter is written to express the concern of Plaza 3000 Shopping Center regarding the proposed Child Day Care facility. Plaza 3000 Shopping Center is a 125,000 square foot shopping center on a commercially -zoned property. Currently we have The Rock Nightclub as a tenant. It is our intention to continue to have The Rock Nightclub or another restaurant with liquor located in the shopping center. It is important to the owners of the shopping centers that any new permitted uses on an adjacent property not hinder the future uses available to our shopping center. Thank you for your consideration. Please call with any questions regarding this matter. (Thomas M. Schuette, on behalf of Azure Properties, owner of the Plaza 3000) REFERENCE INFORMATION SITE DESCRIPTION Site size: 3.5 acres Existing Use: The Salvation Army Church and adult day care facility SURROUNDING LAND USES North: Woodlynn Avenue, Birch Glen Apartments and Woodlynn Ponds Town Homes South: Single dwellings East: The Village on Woodlynn Town homes West: Ariel Street and the Plaza 3000 Shopping Center PLANNING Land Use Plan: C (church) Zoning: F (farm residential) APPLICATION DATE We received the complete application and plans for this proposal on August 31, 2007. State law requires that the city take action within 60 days of receiving complete applications. A decision on this request is required by October 30, 2007. p:sec2n\Salvation Army Day Care #2 10 07 Attachments: 1. Location Map 2. Land Use Plan 3. Zoning Map 4. Site Plan 5. Applicant's Narrative dated August 29, 2007 6. Email from John Weis dated September 13, 2007 7. CUP Revision Resolution Attachment I pz ---- f �t MAPLEWOO'D bwI Th \± { , : : { ,N L\ .. . 7 : : { ,N L\ ■ k 7 � 2 055 2 2 2A4 c? 2980 2 pol 2082 2 CD 0 w 1 9-17 ` 2.. 2975 " 24., 27 E ' i Attachment SALVATION ARMY CHURCH Q ADULT DAY CARE i � f � 9 E I� SIT P Attacnment 5 )VILILISt 20. '2007 1 Mr, Tom Usmand ("fly I'laniler ( ' 'ity of Maplewo od 1 83 () County Road B Maplewood. 'VfN .5.5 109 Deal Pkitrand. Conditional Use Permit The Salvation Army 7080 Woodlynti Ave. Attaclicd you will find our appilcation for the, change Of USC I)el ft)[` OUl' bUilding". tile check for the permit cost. and the certl fied i is t Of property ow'ners w I n -sot) fset 0 f our propeily. The Salvation Army. an intcrnational MOVeRICIlt, 1% an (o`UTlL 1XIT1, Of dW urnw-rsal Christian Church, Its Tncvsai_ is based oil the Bible, Its ministry is motivated by the love, of(jod. Its mission is to preacli the gospel ot"Jesus Christ and to meet hUnlan needs in His narile �vilhout discrirllination 'File Salvation Army has been seninu Mapte-wood. for more (fiat 16 vc-Irs. offering may services to aid and KLmer Our community, One of the, services [fiat has become mach jlce& d is a iTordab] e chi care and a fler school care liar low - income and -work i no parclits in Our community, In order 601' Us to PI'OVide IlliS C0111111LInitV SCI'ViC0 it IS 1ICCCSS2?'V 101' LIS to chanoc: (-)or occup3ney permit, m Tile Salvation Artay Lakerivood Woiship & Commurtity Centel, We are not planning at this time to change or add to our present building lor dais program. nor will this program caUSC a (ICViLItiOT1 it) Ille PrOPC11% VLIILICS safety, health or t ,0,coel'al Nvelfare of the owners or Occupants of nearby land, Tb�s proeram will have little Or no cis urges to any of the environments OUt SidC Of OUr building, this program will not involvcd any use ofany thing that COLIki be considered dangerous. hazardous, detrimental, disturbing Or cause -I nuisance to any person oi propci around its, The start Of this program vvitl have no effect on the natural Or scenic Celatures o3` our or property M'OUIXI LIS, If vou have any further questions please feel free to contact me. Attacfir)ent Tom Ekstrand From: John Weis [JohnVVeis@MVVFPrope6es.comJ Sent: Thursday, September 13, 2007 10:25 AM To: Tom Ekstrand Subject: Salvation Army Child Day Care Proposal No W.. § 14 HNINWOON. INS I Im 61111m IWINNIVOIN ORPRENNII ARMININ "61 I �� E Attachment 7 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, The Salvation Army applied for a revision to their conditional use permit to expand their adult day care facility to include child day care. WHEREAS, this permit applies to 2080 Woodlynn Avenue. The legal description is: NW' /4 of the NE 1 /4 of the W 165 feet of the S 368 feet of Section 2, Township 29, Range 22, and also that part of NW' /4 of the NE' /4 of the W 527.26 feet of the E 263.63 feet of the S 320 feet lying south of Woodlynn and E of Ariel all in Section 2, Township 23, Range 22. (Property Identification Number: 02- 29 -22 -12 -0043) WHEREAS, the history of this conditional use permit is as follows: 1. On October 2, 2007, the planning commission held a public hearing to review this request. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations of the city staff. 2. The city council reviewed this proposal and considered the planning commission's recommendation on , 2007. The council also considered reports and recommendations of the city staff and those in attendance. NOW, THEREFORE, BE IT RESOLVED that the city council the above - described conditional use permit revision to allow the addition of child day care at the Salvation Army Church because: The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to compliance with the following conditions (additions are underlined and deletions are crossed out): 1. All construction shall follow the site plan approved by the city. City staff The of nnmm- -pity deyelnnmon+ may approve minor changes. 2. The proposed addition of child day care shall be started within one year as required by ordinance. Th prvpvse r--n—AstruG"tr�nust ho s bstaRtially ct;;rtod Within nno yeaF of The council may extend this deadline for one year. 3. The city council shall review this permit revision in one year. The Maplewood City Council approved this resolution on , 2007. Agenda Item L2 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer Jon Jarosch, Civil Engineer I SUBJECT: Myrtle -Idaho Area Street Improvements, City Project 07 -19 a. Approval To Add Sterling Street (Larpenteur to Holloway) Into Project Scope b. Approval To Remove Sterling Street (Montana to Larpenteur Avenues) From Project Scope DATE: October 22, 2007 INTRODUCTION /SUMMARY The city council ordered the preparation of a feasibility study for the Myrtle -Idaho Area Streets at the August 27 2007 Council meeting. It was subsequently brought to staffs attention that Lakewood Drive between Ripley and Holloway Avenues and Sterling Street between Larpenteur and Holloway Avenues were requested by residents to be included in this project. Surveys were mailed to the residents on these streets to attain their opinions on this matter. The results of this survey, as well as staff recommendations, are included in this report. The city council will consider including these streets within the Myrtle -Idaho Area Street Project, City Project 07 -19. It was noted, after further inspection, that Sterling Street between Larpenteur and Montana Avenues is not as badly deteriorated as initially reported. The City council will also consider removing this street section from the Myrtle -Idaho Area Street Project, City Project 07 -19. BACKGROUND Sterling Street (Larpenteur to Holloway) Sterling Street is a border street between Maplewood and the City of North Saint Paul between Holloway and the end of the Plat just south of Ripley Avenue. The portion south of Ripley Avenue to Larpenteur Avenue is completely bordered by Maplewood. This entire street lacks a uniform street section and is severely deteriorated. There is no curb and gutter or storm sewer system on this street. The PCI rating varies between 39 in the northern portion to 56 in the southern portion (on a scale of 1 to 100). There is a short segment which was rated at a 74 near Larpenteur Avenue. The portion south of Ripley Avenue consists mainly of an oil -mixed section that is all gravel in some areas. This segment is bordered mainly by wetlands, as well as Hill- Murray School Property. The northern portion consists of mainly patchwork. The Public Works departments of Maplewood and North Saint Paul continue to spend a considerable amount of time maintaining this street by patching potholes in severe areas to sustain a minimum level of service. Lakewood Drive Lakewood Drive between Ripley and Holloway Avenues is deteriorated and has a current PCI rating of 44. This street lacks a uniform street section and has no curb and gutter. There is also no storm sewer system on this street. The street is bordered by residential homes on the west side and school property on the east side. The street consists of a series of patches that were necessary to maintain a minimum level of service. The Public Works department continues to spend a considerable amount of time maintaining this street by patching potholes in severe areas. Agenda Item L2 Sterling Street (Montana to Larpenteur) It was reported at the August 27 2007 Council meeting that Sterling Street from Montana Avenue to Larpenteur Avenue was in need of reconstruction at this time. After further field verifications it has been noted that this segment of Sterling Street is not in as poor of condition as originally indicated. The previously reported PCI rating for this segment was a 58. After field verification, staff feels this segment is currently providing an adequate level of service that does not require reconstruction at this time. New storm sewer additions along Idaho Avenue would be sized to accommodate future storm sewer systems installed in Sterling Street. DISCUSSION Sterlino Street This street section would consist of approximately 0.50 miles of full street reconstruction, including drainage and utility improvements. It is necessary to reconstruct this street to improve serviceability and drainage, meet City standards, and relieve the maintenance department of continual repairs. Extensive measures would need to be taken to protect the large wetland complex in the southern segment. The addition of rainwater gardens and other best - management - practices would be incorporated into this project to improve the overall quality of storm -water runoff in the area. Staff surveyed the property owners adjacent to Sterling Street to attain their opinion on the street. Of the 23 property owners surveyed, the City of Maplewood received 16 responses. Of these responses, 56% were in favor of including Sterling Street in the Myrtle -Idaho Area Street Project, City Project 07 -19. Staff would initiate the project process and feasibility study by sending an information letter this month to the neighborhood residents. This fall, the engineering department would begin topographic surveys and preliminary engineering studies of the project area. Staff would follow up with neighborhood meetings as the feasibility study is being completed. This street section would consist of approximately 0.24 miles of full street reconstruction, including drainage and utility improvements. It is necessary in the near future to reconstruct this street to improve the serviceability and drainage, meet City standards, and relieve the maintenance department of continual repairs. The addition of rainwater gardens and other best - management - practices would be incorporated into this project to improve the overall quality of storm -water runoff in the area. Staff surveyed the property owners adjacent to Lakewood Drive to attain their opinion on the street. Of the 13 property owners surveyed, the City of Maplewood received 9 responses. Of these responses, 100% were opposed to the inclusion of Lakewood Drive in the Myrtle -Idaho Area Street Project, City of Maplewood Project 07 -19. Due to the lack of resident support, staff does not recommend including this street at this time. BUDGET No budget adjustments for the Myrtle -Idaho Area Street Project, City of Maplewood project 07 -19, are necessary at this time. Agenda Item L2 RECOMMENDATION Staff recommends that the city council approve the inclusion of Sterling Street, between Larpenteur and Holloway Avenues, in the feasibility study for the Myrtle -Idaho Area Street Improvements, Project 07 -19. Staff also recommends that the City Council remove Sterling Street, between Montana and Larpenteur Avenues from the Myrtle -Idaho Area Street Project. Staff does not recommend the inclusion of Lakewood Drive, between Ripley and Holloway Avenues, in this project at this time. Attachments: 1. Resolution Adding Sterling Street (Larpenteur to Holloway) to Project 07 -19 2. Resolution Removing Sterling Street (Montana to Larpenteur) from Project 07 -19 3. Location Map RESOLUTION APPROVING THE ADDITION OF STERLING STREET INTO THE MYRTLE -IDAHO AREA STREET PROJECT, CITY PROJECT 07 -19 WHEREAS, a feasibility study for the Myrtle -Idaho Area Streets, City Project 07 -19 was ordered at the August 27 2007 City Council meeting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That Sterling Street, from Larpenteur to Holloway Avenue, is added to the scope of the Myrtle -Idaho Area Street Project, City Project 07 -19. Approved this 22nd day of October 2007 RESOLUTION APPROVING THE REMOVAL OF STERLING STREET FROM THE MYRTLE -IDAHO AREA STREET PROJECT, CITY PROJECT 07 -19 WHEREAS, a feasibility study for the Myrtle -Idaho Area Streets, City Project 07 -19, was ordered at the August 27 ", 2007 City Council meeting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That Sterling Street, from Montana to Larpenteur Avenue, is removed from the scope of the Myrtle -Idaho Area Street Project, City Project 07 -19. Approved this 22nd day of October 2007 AVE. J LZ I so 11 III Hillside Park Ay E j ry 1. 0 0 2. -91 9 L_ KINGSTON AVE. MCKNIGHT LN HOYTS?AVE. cn 0 0 CD cn MONTANA 1AVE. F] MONTANA E ry c ry h—_ NEBRASKA LLJI Nebraska,, �) F,/ PROPOSED 2008 STREET IMPROVEMENTS CIR-C i TEVL UN OAK CT. C I R.( KNOLL CIR. AVE 191.11104M."WE NO SCALE AVE. o�� Myrtle-Idaho Area Streets MAPLEWOOD, MINNESOTA CITY PROJECT 07-19 < 119 > U� 1--: 0 Agenda Item L3 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer Erin Laberee, Assistant City Engineer SUBJECT: Beam Avenue Street Improvements (White Bear Avenue to Bellaire Street), City Project 07 -26, Resolution Ordering Preparation of Feasibility Study DATE: October 12, 2007 INTRODUCTION /SUMMARY The City's Capital Improvement Program identifies improvements to Beam Avenue from White Bear Avenue to Bellaire Street. Due to extremely good bid and consultant prices, it is proposed to advance this project from 2009 to 2008. The city council will consider initiating the project by approving the attached resolution ordering the preparation of the feasibility study. Background Beam Avenue from White Bear Avenue to Bellaire Street has a length of approximately 1.1 miles. The condition of the road is poor and the road section continues to deteriorate. This segment of road is a major collector for traffic in the Maplewood mall area. There have been many neighborhood concerns regarding speed and traffic volumes which could be studied as part of this project. Traffic calming improvements may be in order for this stretch of road. This project would require a joint - powers agreement with North St. Paul. Staff would initiate the project by sending an information letter to the neighborhood residents. Topographic surveys and preliminary engineering studies of the project area would begin if the project is approved by council. Budget As noted on the attached CIP Data Sheet the total project budget is $1,150,000. An initial project budget of $30,000 should be allocated for the feasibility study. State aid funds are estimated at about 40 -50% of the project costs. Bonds to advance the State Aid funds along with GO Debt Service Bonds will be required. Savings of 15 -25% of the total project costs are estimated as possible by advancing this project. RECOMMENDATION It is recommended that the city council approve the attached resolution ordering the preparation of the feasibility study for Beam Avenue, from White Bear Avenue to Bellaire Street, Project 07 -26. Attachments: 1. Resolution 2. Site Map from CIP 3. CIP Data Sheet RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to Beam Avenue (White Bear Avenue to Bellaire Street), City Project 07 -26 and to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $30,000 are appropriated to prepare this feasibility report. Approved this 22 day of October 2007 WHITE BEAR LAKE 1. N. BARTELMY LN, 6$ 2. N. CHIPPEWA CT. 3 CV. ROAD D ...V -- G ALL AV E, i _ u a co 4' WOODLYNN AVE. (D o p BRENNI M Hg hts � Park � L� z 3. o AVE. n 0 n ; 2 1 :�� Playcrest AVE. ¢ J U Q Park STANDRIDGE 2 qLL . \QQ Ld " II rr MAPL VIEW AVE. 6$ AVE. C — NORTH ST. PAUL p : /sdskproj \cadmaps \dwg \capitial improvements \plan5p no scale ��6941 WOODLYN AVE. w LLJ J Q 10 JOY 0 7� Park 120 O Pa �c Silver Lake MAPLEWOOD HEIGHTS NEIGHBORHOOD #5 IL LYDIA a Y Y Y v C� Y uj F 11 7 19 O 2 m W u ) w m bi m J = U o w - in w M Hg hts � Park � L� z 3. o AVE. n 0 n ; 2 1 :�� Playcrest AVE. ¢ J U Q Park STANDRIDGE 2 qLL . \QQ Ld " II rr MAPL VIEW AVE. 6$ AVE. C — NORTH ST. PAUL p : /sdskproj \cadmaps \dwg \capitial improvements \plan5p no scale ��6941 WOODLYN AVE. w LLJ J Q 10 JOY 0 7� Park 120 O Pa �c Silver Lake MAPLEWOOD HEIGHTS NEIGHBORHOOD #5 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2008-2012 PROJECT TITLE: Beam Avenue, White Bear - Bellaire TOTAL COST: $1,150,000 PROJECT NUMBER: PW02.080 PROJECT CATEGORY: Public Works DESCRIPTION: Bituminous pavement replacement of state aid street JUSTIFICATION: The pavement on this segment of road has rapidly deteriorated. This segment of road is a major collector for traffic in the mall area. Significant neighborhood concerns with speed and traffic volumes need to be addressed with traffic calming improvements. This project would require a joint - powers agreement with North St. Paul. 1.1 miles of street, Average PCI: 641100 I PROJECT COSTS AND FUNDING SOURCES BY YEARS: Bonds - M.S.A. 150,000 363,000 0 0 0 0 513,000 Bonds- Special Assessment 0 345,000 0 0 0 0 345,000 North St. Paul 0 200,000 0 0 0 0 200,000 Sanitary Sewer Fund 0 57,500 0 0 0 0 57,500 North St. Paul W.A.C. Fund 0 34,500 0 0 0 0 34,500 PROJECT STARTING DATE: October 2007 PROJECT COMPLETION DATE: December 2008 NEIGHBORHOOD: Maplewood Heights PROJECT COSTS Preliminaries: $150,000 Land Acquisition: $0 Construction: $1,000,000 Equipment and Other: $0 Project Costs: $1,150,000 Agenda Item L4 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer Erin Laberee, Assistant City Engineer SUBJECT: Upper Afton Road Improvements, McKnight Ave. to Century Ave, City Project 07 -27, Resolution Ordering Preparation of Feasibility Study DATE: October 12, 2007 INTRODUCTIONISUMMARY Upper Afton Road from McKnight Avenue to Century Avenue is beginning to deteriorate. To preserve the road and prolong its life a partial reconstruction of the road is needed. The city council will consider initiating the project by approving the attached resolution ordering the preparation of the feasibility study. Background Upper Afton Road is a collector roadway in southern Maplewood, 1 mile in length. The road bisects Battle Creek Regional Park. A residential neighborhood exists on the north eastern half of the roadway. The pavement is beginning to fail. A full reconstruction is not needed at this time, but pavement rehabilitation is. To extend the life of the roadway and prolong the need for full reconstruction, improvements to the pavement should occur soon. Upgrades would include pavement replacements, spot repairs to curb and gutter and the addition of rainwater gardens. This project has not been within the CIP in previous years as the pavement condition was believed to have 5 -7 years of useful life. An investigation in recent months indicates extensive deterioration that requires immediate action in 2008. A failure to initiate the partial pavement rehabilitation will likely move this project into a full reconstruction program in 2009 — 2012 costing the City over $1,500,000. As noted on the attached CIP Data Sheet the total project budget is $2,500,000. An initial project budget of $15,000 should be allocated for the feasibility study. A bond for Municipal State Aid Funds will be needed as the gas tax revenues provided by the State to the City have dramatically lagged behind the roadways needs in the past 5 years. RECOMMENDATION It is recommended that the city council approve the attached resolution ordering the preparation of the feasibility study for the Upper Afton Street Improvements from McKnight Road to Century Avenue, Project 07 -27. Attachments: 1. Resolution 2. Site Map from CIP 3. CIP Data Sheet RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Upper Afton Street Improvements from McKnight Road to Century Avenue, City Project 07 -27 and to assess the benefiting properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $15,000 are appropriated to prepare this feasibility report. Approved this 22 day of October 2007 94 12 c %�N � PL. > V) y 94 z 0 &R 0 IEW Q Of reek MAYER LN. 0 68 JAMES DR. z Ld :� —1 Ld Afton 0 d J Hei gp�UE GR pARK ghts uj Por < ry z -J > ry rr RF0 L It UPPER AFTON RD. OL J z LLJ w L` < I 05 z Ld 68 K C P A R K — R EGION LOWER Oiy RAMSEY COUNTY CORRECTIONAL FACILITY 39 P:\W0RKS\AGENDA\L0CAT10N MAPS no scale UPPER AFTON ROAD IMPROVEMENTS MCKNIGHT TO CENTURY, C.P. 07-27 we CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2008-2012 PROJECT TITLE: Upper Afton Road, McKnight - Century TOTAL COST: $2,500,000 PROJECT NUMBER: PW08.310 PROJECT CATEGORY: Public Works DESCRIPTION: Reconstruction of State -Aid Collector Street JUSTIFICATION: Upper Afton Road is a deteriorated collector roadway that serves as a major street with southern Maplewood. The roadway has a portion with a center median and has sidewalk along the southern edge. The pavement is in need of a reclaim and replacement. A partial reconstruction is warranted. Improvements will include replacement of the pavement, the repair of curb and gutter, and rain garden amenities. The western segment is adjacent to a large Ramsey County park complex that will reduce the available assessments. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Funding Source Prior Years 2008 2009 2010 2011 2012 Funding Total Bonds - M.S.A. 100,000 1,600,000 0 0 0 0 1,700,000 Bonds- Special Assessment 0 400,000 0 0 0 0 400,000 Sanitary Sewer Fund 0 200,000 0 0 0 0 200,000 Environmental Utility Fund O N 200,000 O N O N O N 0 1 200,000 PROJECT COSTS PROJECT STARTING DATE: October 2007 Preliminaries: $250,000 Land Acquisition: $0 Construction: $2,250,000 PROJECT COMPLETION DATE: December 2008 Equipment and Other: $0 Project Costs: $2,500,000 NEIGHBORHOOD: 10 - Battle Creek Agenda Item L5 AGENDA TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer Erin Laberee, Assistant City Engineer SUBJECT: Hazelwood Street Improvements, Frost Ave. to Cope Ave., City Project 07 -25, Resolution Ordering Preparation of Feasibility Study DATE: October 12, 2007 INTRODUCTION /SUMMARY The City's Capital Improvement Program identifies improvements to Hazelwood Street from Frost Avenue to Cope Avenue. Due to extremely good bid and consultant prices, it is proposed to advance this project from 2009 to 2008. The city council will consider initiating the project by approving the attached resolution ordering the preparation of the feasibility study. Hazelwood Street from Frost Avenue to Cope Avenue is approximately 1 mile long and in extremely poor condition. This road continues to deteriorate. Maintenance crews spend a lot of time patching and potholing this section of roadway to keep it drivable. A full reconstruction of this road is warranted. Hazelwood Street is a designated state aid route. State Aid funding would be available to finance a majority of the project cost; however, a bond will be needed because State Aid funding is lagging considerably behind our needs. Staff would initiate the project by sending an information letter to the neighborhood residents. Topographic surveys and preliminary engineering studies of the project area would begin if the project is approved by council. As noted on the attached CIP Data Sheet the total project budget is $3,350,000. An initial project budget of $30,000 should be allocated for the feasibility study. Savings of 15 — 25% could be realized by advancing this project. RECOMMENDATION It is recommended that the city council approve the attached resolution ordering the preparation of the feasibility study for the Hazelwood Street Improvements from Frost Avenue to Cope Avenue, Project 07 -25. Attachments: 1. Resolution 2. Site Map from CIP 3. CIP Data Sheet RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Hazelwood Street, Frost Avenue to Cope Avenue City Project 07 -25 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $30,000 are appropriated to prepare this feasibility report. Approved this 22 day of October 2007 9 I U z U-1 GERVAIS V) COPE CT. LARK Ei:] \ND z JUNG ITION < AVE Timber= 7) q _ n Park D 0 I-- cn NV SKILL AIVE. S FIRy� AVE � ROAN Ld Flicek < Park U) ml c) I u P:\W0RKS\AGENDA\L0CA110N MAPS A' CC )uni City Hall ,A :1 Q 2 1 AA I . . AA 1:4 0 WMI WA I N 1E LLJ Ld ir AVE. EHILL RD. U( 1 01 z < Ld ry 3: (n z ry ED ui (n a DEMONT w AVE. m >- BROOK AVE. E. Harvest (-) I (f) Pork 0-' Four < .."""s ry AVE. S r SEXTANT Pork r GRANDVIEW AVE. VI DR. cf) r SHERREN AVE. — 1 Knuc le Head Lake COPE AVE. 1 7) Z L < AVE cw -- I AVE. B URKE ry BURKE AVE. l R m ELDR IDGE AVE. BELIVION LN. c c c SKI LLMAN AVE. > w 12 Im LARK LO AVE. Q 0 z ry < RD. Sh K01 erwood2 z [� _5 Pork ry LA- RD. L A U RIE I BURKE/Z AVE. 64 John Glenn 9 @ GA TEWA Y HARRIS AVE. - � ROSEWOOD AVE. f, cn Robinhood U Pork ROSEWOO z AN AV F-: 0 LLJ r) HH L N < < ry z 3a AVE. :2 B V) - ---- -- )uni City Hall ,A :1 Q 2 1 AA I . . AA 1:4 0 WMI WA I N 1E LLJ Ld ir AVE. EHILL RD. U( 1 01 z < Ld ry 3: (n z ry ED ui (n a DEMONT w AVE. m >- BROOK AVE. E. Harvest (-) I (f) Pork 0-' Four < .."""s ry AVE. S r SEXTANT Pork r GRANDVIEW AVE. VI DR. cf) r SHERREN AVE. — 1 Knuc le Head Lake COPE AVE. 1 7) Z L < AVE cw -- I AVE. B URKE ry BURKE AVE. l R m ELDR IDGE AVE. BELIVION LN. c c c SKI LLMAN AVE. > w 12 Im LARK LO AVE. Q 0 z ry < RD. Sh K01 erwood2 z [� _5 Pork ry LA- RD. L A U RIE I BURKE/Z AVE. 64 John Glenn 9 @ GA TEWA Y HARRIS AVE. - � ROSEWOOD AVE. f, cn Robinhood U Pork ROSEWOO z AN AV AVE. S 0 z < HH a_ 3a AVE. :2 V) - ---- -- CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2008-2012 PROJECT TITLE: Hazelwood Street, Frost Avenue - Cope Avenue TOTAL COST: $3,530,000 PROJECT NUMBER: PW88.080 PROJECT CATEGORY: Public Works DESCRIPTION: Reconstruction of state aid collector street JUSTIFICATION: Hazelwood Street is a designated municipal state aid street. Traffic has increased and the existing pavement is in very poor condition. A full reconstruction is warranted. Improvements include replacement of the pavement, the addition of curb and gutter, storm sewer, and rain garden amenities. 0.9 miles of street, Average PCI: 431100 PROJECT COSTS AND FUNDING SOURCES BY YEARS: Funding Source Prior Years 2008 2009 2010 2011 2012 Funding Total Bonds - M.S.A. Bonds- Special Assessment Sanitary Sewer Fund St. Paul Water 250,000 0 0 O N 2,221,000 882,500 141,200 35,300 0 0 0 O N 0 0 0 O N 0 0 0 O N 0 0 0 0 2,471,000 882,500 141,200 35,300 PROJECT STARTING DATE: October 2007 PROJECT COMPLETION DATE: December 2008 NEIGHBORHOOD: 06 - Sherwood Glen PROJECT COSTS Preliminaries: $300,000 Land Acquisition: $0 Construction: $3,230,000 Equipment and Other: $0 Project Costs: $3,530,000 Agenda Item L6 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer DuWayne Konewko, Environmental Manager Bill Priefer, Public Works Operations Analyst SUBJECT: Approval of Trail Overlay for Pleasant View Park, and Maplewood Heights Park DATE: October 3, 2007 INTRODUCTION Vista Hills Park The trails in the Maplewood parks were rated this summer on a scale of 1 to 10, with 10 being categorized as in "good" condition. Of the 67,700 feet of trails (12.8 miles) that were surveyed and rated, 10,475 feet (almost 2 miles) were rated at 5 or less. In order to properly maintain, and also to retain our investment in park trails, a 2 inch overlay should be done on the trails at Pleasant View Park, Vista Hills Park and Maplewood Heights Park. We need to implement the worst of these projects in 2007 and program the other for 2008 due to budget issues. We want to preparatory work on all the projects at this time. Background The 10,475 feet of trail in need of repair is located in Pleasant View Park (4,205 feet by 8 feet wide), Vista Hills Park (2,220 feet by 8 feet wide), and Maplewood Heights Park (4,050 feet by 8 feet wide). Pleasant View Park and Maplewood Heights Park trails were rated at a 5, while the Vista Hills Park trail was rated at a 3. City staff will perform the overlays at all three parks which will result in a savings of $10,000 in labor that would otherwise be paid to an outside contractor. The cost of bituminous for Vista Hills will be $11,200. Pleasant View Park will cost $19,750 for bituminous. Maplewood Heights will cost $20,000 for bituminous. The total cost for bituminous will be $50,950. We are only able to identify $31,000 of funds available in 2007, so we will program the Vista Hills and Pleasant View Park work at this time. We will prepare the Maplewood Heights work in 2007; however, the bituminous work will need to be delayed until 2008. BUDGET IMPACT There was no budget established for trail maintenance when budgets were prepared in 2006 for the 2007 season. Funds must be obtained from the Park Maintenance Program (101 -602) in order to perform this necessary maintenance. It is proposed that $9,950 from Maintenance Materials and $21,000 from Fees for Service be used for this expense. All labor will be with City forces. RECOMMENDATION It is recommended that the city council approve the expenditure of $30,950 for the purchase of bituminous for the overlay of trails in Pleasant View Park and Vista Hills Park. Further, the Council is recommended to authorize preparation for paving of the trail at Maplewood Heights Park in 2008. It is also recommended that council direct the Finance Director to transfer $30,950 from the Park Maintenance Program (101 -602) to the Streets Program (101 -502). Monies are available in this fund to pay for this project. Attachment: 1. Location Maps and Photos Vista Hills Park m we -N CT LN. L--i- 4� LONDIN O - 1 LN. DE Crestview P ork POND Lu iN A" Z 0 CL po cr < M MAILAND KING ST. N LOWER O' DAY MARY LN LN. O' DRY CIR. Ca Z -i re 1 . w 2. HI RAMSEY COUNTY CORRECTIONAL FACILITY I V) \ .-: mwlyy \` AVt. PONDS OF >- BATTLE CREEK p < GOLF 0 COURSE j 1. CRESTVIEW FOREST DR. 2, DEER RIDGE LN. 11 ry : Sp R/AlcS /DC 0 LINWOOD AVE. � H L AVE DAHL zo� L OD CT. z5 ss NEI fy U) 0 Z Vista Hills 0 Mailond n 'd Pork 0 BEAK Park 0 OOD H OOD TEA D R. C T. OAK RIDGEE D R . 3: I H=L WOOD] 68 2 < � U) . 2 1.1 — DR. O' DAY MARY LN LN. O' DRY CIR. Ca Z -i re 1 . w 2. HI RAMSEY COUNTY CORRECTIONAL FACILITY I V) \ .-: mwlyy \` AVt. PONDS OF >- BATTLE CREEK p < GOLF 0 COURSE j 1. CRESTVIEW FOREST DR. 2, DEER RIDGE LN. 11 ry : Sp R/AlcS /DC 0 LINWOOD AVE. � H L AVE DAHL zo� L OD CT. z5 ss NEI V - Parks, Open Space, and Trail System Plan Vista Hills Park Maplewood Parks, Open Space, and Trail System Plan 5.51 2 3 3 V ALLEY AVE. CT. VA L L E Y VIEW 3 VIEW CT. VIE 3. pi V I AV. < C/&. )D CT. 1 1 1 (3 HIGHWOOD V) U) V) 2. 7AV E� LU r , n , -: Z MAMIE A', AVE. 494 w z NEMITZ z cr- -a-D ST. 0 0 0 < N 0 11 IT AVE. 0 cn 3: 18 SOUTHCREST LLJ ST C " - cn OufHc L'i tPleasontview SOU 0 4,.- OAK HEIGHTS CT. :i� Park MORELAN Z-z CT. CT. ��ij ��Z' SNO U C U) It BOXWOOD s Fish Creek O Park LLI F— V) CARVER AVE. 2 NEW CE 3 NEW CE El Cary Lo k L�— 6 1 9 OVERLOOK N l - �� 3: CIR. V - Parks, Open Space, and Trail System Plan Maplewood Parks, Open Space, and Trail System Plan 5.55 Pleasant View Park 3s� COUNTY I D 0 65 C) R ?,. ROAD D .1 0 cn AVE. 0 F,.� � Li _j F1 �MSEY 0 n WOODLYNN AVE. >: 3: � O �-1 n 0 AVE. CL CL--L Y Ld CL v 0 m cn 0 o Lu l m orp Lu STAB Li z MAPL Maplewood ry Heights t s D P AVE. W AVE. F F 68 MAP'F:: VIEW AVE. V AVE. V - Parks, Open Space, and Trail System Plan Maplewood Parks, Open Space, and Trail System Plan 5.25 Maplewood Heights Park Agenda Item L7 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer Bill Priefer, Public Works Operations Analyst SUBJECT: Municipal State Aid Street System Revisions, Resolutions Approving Revocations DATE: October 12, 2007 INTRODUCTION It is necessary to request permission from the Commissioner of Transportation of the State of Minnesota to make revisions to Maplewood's Municipal State Aid Street system in order to have enough mileage available to designate Frost Avenue/ T.H. 61 to White Bear Avenue and East Shore Drive/ Frost Avenue to Larpenteur Avenue as Municipal State Aid Streets. BACKGROUND Revocation of MSA route 124, City Center Drive/ 1830 County Road B to 1902 County Road B (0.31 mile) and Revocation of part of MSA route 117, Southlawn Drive/ County Road C to Beam Avenue (0.50 mile). In order to accomplish the designation of Frost Avenue and East Shore Drive as State Aid streets, it is necessary to have available mileage to designate for Municipal State Aid streets. Under State Aid rules, the city is allowed to designate up to 20 percent of the city's street mileage as eligible to receive funding. Since we are short of available mileage to use for the designation of Frost Avenue and East Shore Drive, it is allowed by State Aid rules to revoke the designation of current State Aid streets and then use the mileage to designate other streets as Municipal State Aid routes. It is proposed to revoke City Center Drive and a portion of Southlawn Drive in order to free up 0.81 mile of street for the designation of Frost Avenue and East Shore Drive. City Center Drive does not currently meet State Aid standards, and we would not seek the required variance to improve this street to State Aid standards. The section of Southlawn Drive from County Road C to Mesabi Avenue is non - existent and the plan to build this segment is no longer necessary or feasible. Revocation of MSA route 121, County Road D/ T.H. 61 to White Bear Avenue (1.5 miles). A resolution is also attached to revoke County Road D/ T.H. 61 to White Bear Avenue. Although the revocation of County Road D was approved at the June 11, 2007 council meeting, a resolution specific to this action was not offered for approval. Council did, however, approve resolutions that approved and concurred with Ramsey County concerning the jurisdictional exchange of County Road D/ T.H. 61 to White Bear Avenue to Ramsey County for Frost Avenue/ T.H. 61 to White Bear Avenue and for East Shore Drive/ Frost Avenue to Larpenteur Avenue. Agenda Item L7 The following mileage summary recaps the proposed and previously approved revisions to our Municipal State Aid Street system: Available Mileage as of December, 2006 ( +) Revocation of County Road D/ T.H. 61 to White Bear Avenue ( +} Revocation of Desoto Street /Larpenteur Avenue to Roselawn Avenue ( +) Revocation of City Center Drive/ 1830 County Road B to 1902 County Road B ( +) Revocation of Southlawn Drive/ County Road C to Beam Avenue Available Mileage for Designation: ( -) Designation of Frost Avenue/ T.H. 61 to White Bear Avenue ( -) Designation of East Shore Drive /Frost Avenue to Larpenteur Avenue ( -) Designation of Sterling/ south of Carver Avenue- outside of city limits Net Available Mileage RECOMMENDATION 0.68 miles 1.50 miles 0.50 miles 0.31 miles 0.50 miles 3.49 miles -2.20 miles -0.68 miles -0.16 miles 0.45 miles It is recommended that council approve the attached resolutions requesting the approval of the Commissioner of Transportation of the State of Minnesota for the revocations of County Road D/ T.H. 61 to White Bear Avenue, City Center Drive/ 1830 County Road B to 1902 County Road B, and Southlawn Drive/ County Road C to Beam Avenue from Maplewood's Municipal State Aid Street system. Attachments: 1. Resolutions Approving Revocations 2. Location maps RESOLUTION REVOKING MUNICIPAL STATE AID HIGHWAYS WHEREAS, the City Council of the City of Maplewood desires that the streets hereinafter described as municipal state aid streets be removed from consideration as municipal state aid streets under the provisions of Minnesota law, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Maplewood, that the roads described as follows, to wit: MSAS 138- 121 -005 County Road D/ T.H. 61 to Hazelwood Street (0.60 mile) MSAS 138- 121 -010 County Road D/ Hazelwood Street to Southlawn Drive (0.51 mile) MSAS 138- 121 -020 County Road D/ Southlawn Drive to White Bear Avenue (0.39 mile) be, and hereby are revoked as municipal state aid streets of said city, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that said city clerk is hereby authorized and directed to forward two certified copies of this resolution to the commissioner of transportation for consideration. Dated at Maplewood Minnesota, this 22nd day of October 2007 RESOLUTION REVOKING MUNICIPAL STATE AID HIGHWAYS WHEREAS, the City Council of the City of Maplewood desires that the streets hereinafter described as municipal state aid streets be removed from consideration as municipal state aid streets under the provisions of Minnesota law, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Maplewood, that the roads described as follows, to wit: MSAS 138 - 117 -010 Southlawn Drivel County Road C to Mesabi Avenue (0.25 mile) MSAS 138- 117 -015 Southlawn Drivel Mesabi Avenue to Beam Avenue (0.25 mile) be, and hereby are revoked as municipal state aid streets of said city, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that said city clerk is hereby authorized and directed to forward two certified copies of this resolution to the commissioner of transportation for consideration. Dated at Maplewood Minnesota, this 22nd day of October 2007 RESOLUTION REVOKING MUNICIPAL STATE AID HIGHWAYS WHEREAS, the City Council of the City of Maplewood desires that the streets hereinafter described as municipal state aid streets be removed from consideration as municipal state aid streets under the provisions of Minnesota law, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Maplewood, that the roads described as follows, to wit: MSAS 138 -124 -010 City Center Drivel 1830 County Road B to 1902 County Road B (0.31 mile) be, and hereby are revoked as municipal state aid streets of said city, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that said city clerk is hereby authorized and directed to forward two certified copies of this resolution to the commissioner of transportation for consideration. Dated at Maplewood Minnesota, this 22nd day of October 2007 If GERVAIS CT. cn id Lake D AVE. LARK AVE. d =LAURIE [Q RD. o d 5 __j z cn AV E. Co. RD. AV E. S 7 Z7 KE AV z r 64 65 IZGA TE wA y HARRIS AVE. �) ROSEWOOD AVE. N 1 • 1114 a 361 P., \5- AVE. 1 2 1 CASTLE COPE AVE. 2 CASTLE n cn cn < LAURIE RD. ry Ld ry III /--z N 0 < F < -z > B (�) - Community Cente City Ho/l 7� G� RAMSEY COUNTY NURSING HOME AND FAIR GROUNDS cn @ ALDRICH AV E. U' [A � PROPOSED MSAS REVOCATION HOL <@>GOODRICH GOLF COURSEqy vX1 NO SCALE MUNICIPAL STATE AID STREET SYSTEM REVOCATION CITY CENTER DRIVE L << <C Z W Q cn AVE. F 0 19 -- RADATZ MESABI I L C) kham Pond RAMSEY COUNTY e COURT F- - 1 u� 1 W KOHLMAN North 1 a AVE. Hazelwood 1 Park W � 2 3 � <c < � � W � Q W u� r C) Q W ED EHI LL RD. ® PROPOSED MSAS REVOCATION NO SCALE MUNICIPAL STATE AID STREET SYSTEM REVOCATION SOUTHLAWN - COUNTY C TO MESABI (NON - EXISTENT) SOUTHLAWN - MESABI TO BEAM AVENUE W W W 0 a o d 00 N LC) o N H 7 HTS 9 \ S. COTTAGE LANE LN. 10. COTTAGE LANE I N. WHITE B E 11. COTTAGE LANE LN. _JUL ,OUN� ROAD COUNTY ROAD D CT. COUNTY ROAD D CIR. " VILLAGE TR. 5. CHAMBERLAIN ST. 6 LEGACY WOODLY 6. GERMAIN ST. 7. HEMINGWAY TR. 6. COTTAGE LANE LN. 9. CJ UJ L Y W ?$ COUNTY ROAD D 101 WOODLYNN AVE. Svifloce Q� OOO �LYDIA Q Of y =L, M p 1- Park ST. JOHN'S CA � 9 T SUMMIT CT. � BLVD. 2. COUNTRYVIEW CIR. !� w 3. DULUTH CT. �° �� r �� Q ff 9 © ° AVE. _ �Pa Mo ants ck lewood BEAM n BEAM 0 0 ~ MAPL n © 19 > Y Q U RADATZ Li o N ° °d RAMSEY z COUNTY Lu v F COURT L ri to v w KOHLMAN , KOHLMAN c) AVE. % Casey Q V L ake � � � U k Hazelwood � AVE. Park uj a O g > rOp ITE71 F- J C7- V) 0 z z w �' C r w O z N N E I EHILL RD. 55 ® PROPOSED MSAS REVOCATION NO SCALE MUNICIPAL STATE AID STREET SYSTEM REVOCATION COUNTY ROAD D - T.H. 61 TO WHITE BEAR AVENUE Agenda Item L8 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director /City Engineer Erin Laberee, Assistant City Engineer SUBJECT: Lark Prosperity Area Street Improvements, City Project 07 -15, Resolution for Modification of the Existing Construction Contract, Change Order 2 DATE: October 11, 2007 INTRODUCTION During construction there are often unforeseen changes from the original plans and specifications. The city council will consider approving the attached resolution directing the modification of the existing construction contract and revising the project financing plan. Project Background On August 27 2007, the City Council awarded TA Schifsky and Sons a construction contract for utility and roadway improvements in the amount of $2,494,240.24. Construction is underway. Additional improvements to a nearby development have been identified. Harbor Point is an office condominium development on County Road D, east of White Bear Avenue. The second lift of pavement in the parking lot needs to be completed. The developer of Harbor Point has agreed to pay the City to have TA Schifsky and Sons complete the parking lot paving under the Lark Prosperity Street Improvement Project. DISCUSSION Change Order 2 is for paving wear course at the Harbor Point Development. The developer has agreed to reimburse the City for these expenses. Change Order 2 will increase the contract amount by $35,960.00 to $2,478,288.24. Budget The budget should be revised to include a payment of $28,000 from the Harbor Point developer and a transfer of $8,000 from the Harbor Point Project, 03 -40, into project 07 -15, Lark Prosperity Street Improvements. It is recommended that the city council approve the attached resolution for the Modification of Existing Construction Contract, Change Order Number 2. Attachments: 1. Resolution 2. Change Order 2 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 07 -15, CHANGE ORDER 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 07 -15, Lark Prosperity Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 07 -15, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order Nos. 2 in the amount of - $35,960.00. The revised contract amount is $2,478,288.24. CHANGE ORDER CITY OF MAPLEWOOD DEPARTMENT OF PUBLIC WORKS PROJECT NAME: Lark /Prosperity Area Street Improvements PROJECT NO: City Project 07 -15 CONTRACTOR: T.A. Schifsky & Sons, Inc. CHANGE ORDER NO.: Two (2) DATE: October 2, 2007 The following changes shall be made in the contract documents: ADD BID SCHEDULE CO #2 — CHANGE ORDER #2 (HARBOR POINT) Item No. Item Description Unit Unit Quantity Price Amount I Pave Parking Lot LS 1 $30,960.00 $30,960.00 2 Adjust Castings LS 1 $3,700.00 $3,700.00 3 PavementMarkmn4s LS 1 $1,300.00 $1,300.00 TOTAL CHANGE ORDER #2 (HARBOR POINT) $35,960.00 TOTAL NET CHANGE ORDER NO.2 CONTRACT STATUS: Original Contract: $2,494,240.24 Net Change of Prior Change: - $51,912.00 Change this Change Order: $35,960,00 Revised Contract: $2,478,288.24 Recommended By: Kimley -Horn and Associates, Inc. Agreed to By: T.A. Schifsky & Sons, Inc. WE Approved By: City of Maplewood : Mayor Date: Date: Date: $35,960.00 By: Date: City Engineer 0=0 F's RM g I Knaak & Kantrud, P.A. ATTORNEYS AT LAW OF COUNSEL: Tom Dailey Don Kohler MEMORANDUM t H. Alan Kantrud hakantrud@klaw.us direct- 612-743-4242 114 Qualified Neutral by the Minnesota State Bar Association DATE: 10 October 2007 TO: City Manager, Greg Copeland RE: Citizen Complaint regarding Excel & former Ramsey County Compost Site Zn On August 22, 2007 1 wrote to you regarding the status of the Complaint made by a citizen of Maplewood regarding the presence compost and compost-like materials at the Kohlman Lake substation site operated by Excel Energy along County Road D. Several agencies have looked at this matter and the operator has given the City assurances as well as cleaning up the site—by removing the so- called, "fugitive trash," complained of but not attributable to them. Attached please find correspondence copied to the City from the MPCA regarding this matter and the conclusion they reached. Quite simply, the State considers the operation to be a, "beneficial use," and therefore is permitted to conduct the activities it is. Since the State has closed its investigation of the matter with a negative finding I have instructed staff to do the same on a City-level unless Council or you advise otherwise. to, Minnesota Pollution Control Agency 520 Lafayette Road North St. Paul, MN 55155 -4194 1 651- 296 -6300 1 800- 657 -3864 1 651 - 282 -5332 TTY www.pca.state.mn.us October 8, 2007 Ms. Elizabeth A. Sletten 2747 North Clarence Street Maplewood, MN 55109 RE: Xcel Energy, Kohlman Lake Substation Dear Ms. Sletten: The Minnesota Pollution Control Agency (MPCA) has received your letter, dated August 31 2007. Your letter outlines concerns that you have regarding Xcel Energy's Kohlman Lake Substation (Facility), in Maplewood, Minnesota. These concerns were originally brought to our attention via your letter dated August 5, 2007, and included strong odors, un- permitted composting, and fugitive trash dumping at or near the facility. Several of our staff were subsequently in contact with you and provided information regarding this Facility, by phone and by email. In addition, an inspection of the Facility was conducted by Don Nelson of the MPCA on August 10, 2007. At the time of this inspection, Mr. Nelson noted the presence of woody yard waste and a stockpile of fresh wood chips. No strong or unpleasant odors from the wood were detected by Mr. Nelson. There was no evidence of composting, nor was trash observed at or around the property. You have previously been sent a copy of Mr. Nelson's inspection report. The MPCA has also been in contact with Xcel Energy and Ramsey County to help determine the status of the Facility. The MPCA has concluded its investigation into the Facility. The operations taking place at the Facility are the processing and storage of unadulterated wood prior to beneficial use, in accordance with the standing beneficial use determination (SBUD) for unadulterated wood found in Minn. R. 7035.2860, subp. 4(A). The MPCA is satisfied that the requirements of Minn, R. 703 5.2860, subp. 3, and Minn. R. 7035.2855, subps 2, 6, and 7 are being fulfilled. Per Minn. R. 7035.2855, subp. 7, Xcel Energy is permitted to store the wood at the Facility before it is processed or utilized in accordance with the SBUD described above. Below is a chronology of the MPCA's correspondence with you pertaining to this issue: August 6, 2007: Correspondence indicating that your initial request has been forwarded to the MPCA staff tracking permit -by -rule compost facilities. August 6, 2007: Correspondence indicating that the facility does not have permit -by -rule for yard waste composting. August 7, 2007: Correspondence indicating that composting is not taking place at the site and a yard waste compost permit -by -rule is not needed. In this correspondence, the MPCA indicated that this site was operating under the standing beneficial use rules. September 6, 2007: Correspondence reiterating that the facility is not a compost site, but that it is a beneficial use site. September 6, 2007: Correspondence indicating that the MPCA conducted an inspection of the site on August 10, 2007. September 7, 2007: A copy of the MPCA's inspection report was sent. St. Paul I Brainerd I Detroit Lakes I Duluth I Mankato I Marshall I Rochester I Willmar I Printed.on 100% post - consumer recycled paper Ms. Elizabeth A. Sletten Page 2 No further actions or investigations of this Facility are planned by the MPCA at this time. Since the facility is not in violation of any state solid waste rules, please direct any operational or other complaints regarding the Facility to Xcel Energy. Sincerely, Lisa J. Thor"vig Division Director Municipal Division LJT /JL:kk cc:. Zach Hansen, Ramsey County Lauren Buehler, Xcel Energy Ann Cohen, Assistant Attorney General