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HomeMy WebLinkAbout2007 09-24 City Council PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, September 24, 2007 Council Chambers, City Hall Meeting No. 17 B. PLEDGE OF ALLEGIANCE Acknowledgement of Maplewood Residents Serving the Country D ,��a*lqwoml III Mayor's Address on Protocol: 'Welcome to the meeting of the Maplewood City Council, It is our desire to keep all discussions civil as we work through difficult issues tonight If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All commentsIquestions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to comments,' E. APPROVAL OF MINUTES 1. September 10, 2007 — City Council Meeting Minutes 2. September 13, 2007 — Continuation of 09.10.07 City Council Meeting 3. September 13, 2007 — City Council Special Meeting — Canvass Primary Election 2007 F. PUBLIC HEARINGS I . ..• Z Ill I i I :I 1! 1111 U :4 =6 IF- I Lei 0 1. Promotion of Sergeant Daniel Busack 2. Fall Clean-Up October 20 3. Code Enforcement Presentation H. VISITOR PRESENTATIONS CONSENT AGENDA 1. Approval of Claims 2. Donation to Police Reserves 3. Conditional Use Permit Review — Legacy Village PUD 4. Conditional Use Permit Review — Heritage Square Second Addition PUD 5. Conditional Use Permit Review — Lexus Auto Service Center — 1245 County Rd. D 6. Conditional Use Permit Review — White Bear Avenue Family Health Center — North of 2055 White Bear Avenue 7. Conditional Use Permit Review — Cheasapeake Retail Center — 3095 White Bear Avenue 8. Conditional Use Permit Review — Cottagewood PUD — Farrell Street, south of Highwood Avenue 9. Approval of Amendment to St. Paul Regional Water Service Agreement 10. Mogren Street Improvements, City Project 06-17, Approve Revised Date for Assessment Hearing. 11. Gladstone Area Redevelopment, City Project 04-21, Resolution Designating Frost Avenue and East Shore Drive as Municipal State Aid Streets 12. Historic Preservation Commission — 50 Anniversary 13. Temporary Lawful Gambling Resolution- North Star Chapter of BCCA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a 4� member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. General Obligation Improvement Bonds — Series 20078 -Resolution Accepting Proposal on the Competitive Negotiated Sale of General Obligation Improvement Bonds. K. UNFINISHED BUSINESS 1. Lark/Prosperity Area Street Improvement, Survey) Project 07-15, Burke Avenue Options (Cul-de-sac L. NEW BUSINESS 1. Conservation Easements — Authorization to contract with Minnesota Land Trust to Proceed with Implementation on Tier One Sites. Report on Friday 2. Desoto Skillman Area Street Improvements, City Project 06-16 a. Resolution Approving Change Order 2 & 3 3. Lark Prosperity Area Street Improvements, City Project 07-15 a. Resolution Approving Change Order 1 4. Discussion on City Council Policy regarding City Boards, Commissions, and Committees Disciplining Procedures. M. COUNCIL PRESENTATIONS Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 249-2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Agenda Item El MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, September 10, 2007 Council Chambers, City Hall Meeting No. 07-16 0 I 0 ffixex*] A meeting of the City Council was held in the City Hall Council Charn to order at 7:00 p.m. by Mayor Longrie. PLEDGE OF ALLEGIANCE R91MOIT11" Diana Longrie, Mayor Present Rebecca Cave, Councilmember \Prese Erik Hjelle, Councilmember Prese t ember Kathleen Juenemann, Council ember esen Will Rossbach, Councilmembe P sent d was called •• • move Public '• M I ke t i 9 speak during the 1 s4, Visitor Rossbac i,ding ite" Prom Z ion Process in the Police • - •• 0 - • Z• j of • ber 11311111� 1111111 11 • !F1 i 11 d N1. Council Communications With Staff. Secon ed by M or Longrie Ayes — All E. APPROVAL OF MINUTES 1. Minutes from the August 27, 2007, 5 p.m. Council/Manager Workshop. Councilmember Juenemann had a correction under item 2. a. the Consultant, Tom Harrington was actually the person that gave the Gladstone presentation not the Public Works Director, Chuck Ahl. September 10, 2007, City Council Meeting 1 Councilmember Cave moved to approve the 5:00 p.m. Council/Manager Workshop minutes of August 27, 2007, as amended. Seconded by Hjelle. Ayes- All 2. Minutes from the August 27, 2007, 7:00 p.m. City Council Meeting. Councilmember Juenemann called the Recording Secretary with her ch s to item M3. Additions are underlined and changes are stricken. respect for city staff which negatively impacts common' gatton. Councilme er Juenemann also had concerns regarding how the * cou 'I meeting wo agenda has been handled. Councilmember Cave moved to approve the it Cou =iMeeting mina s l of \ �Jcjust 27, 2007, as amended. Seconded by Councilmember *elle. Ayes- All F. PUBLIC HEA S 1. restview Forest I rove ent , eer R ge L ne, ity Project 06-21 a. As s nt H ring, :00 M. b. App ove esolu *on for d pi of o to be done by D L or Asse m nt Rol Reso do Orde ng w d. 0 ssis g � t t City I _I ineer, rin Labere " re7en h e and answered ( q estions of the lewo d res i d i - _ , I spo ayor ngrie p ed th p lic hea i g nd t following individuals spoke: (1) Re ie Ra m sen, resi nt of C view Forest Townhome Owners' Asso iation , a ed q stion e council and staff. oyce, 02 D er i ge Lane, Maplewood, President, Crestview Forest Townhome ners' Association 11, asked questions of the council and staff. Mayor ongrie c sed the public hearing. Councilmember Juenemann moved to approve the Crestview Forest Improvements, Deer Ridge Lane, City Project 06-21 Resolution for Adoption of Assessment Roll. September 10, 2007, City Council Meeting 2 F-11 WHEREAS, pursuant to a resolution adopted by the City Council on August 13, 2007, calling for a Public Hearing, the assessment roll for the Crestview Forest Improvements (Deer Ridge Lane), City Project 06-21, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections jq4eir ssessments according to the requirements of Minnesota ed summari C , Statuteshapter 4 , d as Statutes, Chap Sumr' ari follows: 1. NONE NOW, THEREFORE, BE IT RESOL D BY THE C OUN L OF MAPLEWOOD, MINNESOTA: 1. That the City Engineer and ity Cle'W, are her by ins"d tb,, review th obje ions received and report to the C 4ycounclat the rTl rmeeting September 24, 007, as to their recommendations or adiustments. 2. The as sment roll foNthe Crtstvie ores mp emenl� (Deer Ridge Lan N as 0 a, % ed, without those 0 e �ave filed objectiohs-, ame r - - me s that a h ' a shed a is _ re b copy which r:to ow a ap ere f, by adopted. Said ---- ---anksess ent ro shal coast Lute th spe i ssess nt gains the lands named the in, id eac tr t of la d Cher in included is here y and t be benefited by the propo d i prov ent in t e amou t of the assessmien Ee ie gainst it. S h ass s ents si be pay lei equ annual ailments extending over a pen of 1 e rs, 1 �h fir install nt to b payable on or before the first Monday in anua 200 an shall ea interest her e of 6.0 percent per annum for the date o th a optio of is as ss nt reso on. To the first installment shall be added in rest the ntir asse men the date of this resolution until December 31, 200 . To ach ubs cent stallment when due shall be added interest for one year on all n id inst lime ts. 4. T e owner of a property so assessed may, at any time prior to certification of the as s ssment he county auditor, but no later than October 10, 2007, pay the whole of th as ssment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after October 10, 2007, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. September 10, 2007, City Council Meeting 3 5. The city engineer and city clerk shall forthwith after October 1, 2007, but no later than November 15, 2007, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by the council on this 1 0 th day of September 2007. Seconded by Councilmember Hjelle. Ayes - All Councilmember Hielle moved to approve the restvieyd"ForeE Ridge Lane, City Project 06-21 Re "otion Ord in Work to b 0 )8-11 6 R SOLUTI 07-0 15 ORDER WOR TO BE D%NE B DAY LAI the e tim M ON M ki 9 a2m 2-M IMEM41,61, 0 of such imp not exceed VED\BY THE CITY COUNCIL OF THE CITY t 1. to ' me, %it % t -A- shalrp�o6eed under the direction of the council, as given i e le Car e '- n a work in connection with such improvement in accordance the l a r I j ; ands ti herein approved. ded by Councilmember Juenemann. LIMON LOU= uti city 4asse by t uncil on August lyn 1 4 h nd I p 4 s�ecifi c Ntion s r r the Crestview FLt ,ity Pr'gje 06-2 w hi h hav been presented to the Ayes - All September 10, 2007, City Council Meeting 4 M 0 APPOINTMENTSIPRESENTATIONS 1. New Maplewood Police Department Sergeant Chief Thornalla stated that Dan Busack was promoted to Sergeant of the Maplewood Police Department but because Sergeant Busack was unable to attend this evening's meeting Chief Thornalla requested that this item be added to the September 24, 2007, agenda. VISITOR PRESENTATIONS 1 Elizabeth Sletten, 2747 Clarence Street North, Maplewo . Spoke rekarding correspondence she previously sent to the Council, manager, and �ty clerk. She submitted this dated material and was disc ted that she h received a response. Ms. Sletten said this was in rega to it L9. New Bus ess, Discussion on City Council Policy rega g City Co is s e b rship. Mayor Longrie clarified that Ms. Sletten cou speak when m L9. ca e up wring the meeting. 2. Jim Norman, Interim C ordinatmjor NEST, Rartl ", in esota. MN Norm lqn introduced himself ands ared his mployrAent backaroun with the * y cou cil and public. 3. Jos Waters, sp e reg ding e stat ent hristi e Stone made du�rig the gust 27, 2007, co cil m e ting. 4 Bill ayser, 2516 Linw d Av nue a , Maple o Mr. yser spoke regarding "Ve s poen th was erved n City Manager, eg Copel nd and the subpoena th XX w to b served o City C rk, Karen G�ilfoile, h not present. Ron Oqck 'el 94jCent u y w AV,? n u Nort , MapleWCrod. Mr. Cockriel thanked er Wei n ilv �tlh� 1 St nual Nifty Fifty Car Show at the M lew d omm ity enter. Iso oke regarding the Maplewood Historical Soci t a n th Fore La Memo Park to honor the few forgotten soldiers who ere I 'd t rest a Fores n. The Tour will be held September 15, 2007, t 1:0 p.m. t Fo est La n Memorial Park at 1800 Edgerton Street. He also s k regard ng ca e ages that could be sent to the men and woman serving in Iraq who a e not currently receiving packages and how to be involved in the process. 6. vidfoss, 2699 Gem Street North, Maplewood. Mr. Foss spoke regarding a traffic citation he received in Maplewood and a problem he had with a Maplewood police officer. Chief Thomalla met with Mr. Foss in the lobby to discuss the issue at hand. 7. Nancy Lazaryan, 2516 Linwood Avenue East, Maplewood. Ms. Lazaryan thanked the City of Maplewood for the opportunity to speak during Visitor Presentations because some cities do not offer the opportunity to address the city council like the City of Maplewood does. September 10, 2007, City Council Meeting 5 1. CONSENT AGENDA Councilmember Hielle moved to adopt consent agenda items 1 and 2. Seconded by Councilmember Cave. Ayes- All Councilmember Rossbach moved to adopt consent agenda item 3. Seconded by Councilmember Hjelle. Ayes- All Councilmember Juenemann moved to table consent agenda itam Seconded by Councilmember Cave. Councilmember Juenemann moved Seconded by Councilmember jelle. 1. Approval of Claims Councilm er �Hjelle mo ed app o% 260,1 5.15 Ch Da �lW935.55 Disbu M Ayes- All tell ou 40�2' tfiru #73446 07 thru 08128107 ant via d its to c ec " g account '10 thru /23107 ,06 05 .18 �hed #7344 3498 t 4 � ru 09/ t( "' 7 � D ed " u 09/04/07 293,3 0.23 Disb rsements via debits to checking account D 08124107 thru 08/30107 1,760,4fi1. 11 Total Accounts Payable $ 461,994.49 Payroll Checks and Direct Deposits dated 08/24/07 $ 2,624.27 Payroll Deduction check #1002921 thru #1002923 Dated 08124107 Total Payroll $ 464,618.76 $ 2,225 1-09.87 GRAND TOTAL September 10, 2007, City Council Meeting 6 Seconded by Councilmember Cave. Ayes - All 2. Mogren Street Improvements, City Project 06-17 24 t 8 th a. Revise Assessment Hearing Date from September 24 October 8 2007. Councilmember Hielle RESOLUTION 07-08-157 ORDERING ASSESSMENT ROLL I WHEREAS, the clerk and the city engi r hav( 17 t lmr prepared an assessment roll for the Mogren Street Imr and the said assessment roll is on file in the ice of tt 01 I a a a Wal a L� kyj F-a Z me i mayl M L& I I LI I LI I amel NCIL 1 arin 4\5 e eld o the 007, at the city at all ' nday o Octob I � 211 7 7:00 p.m. ass upon sfth pro s ie e ... nt an at si , h time and place _ at person owning property u( a te su prov ent ill be iven an opportunl�o be heard wi refere e such sses ent. e heard person a 0 p m n rd wi owning re a in ss a up rin 0 s g property fere s T h e c he i y c rk is ereby irected to cause a of e of t hearing on the propose ss ssme to be p blished in the official ewsp east two weeks prior l t p-tbe hear g nd to mail notic to th owner a rope affected by said asseS T notic 0 �\ %� earin shla I state dat eme and p of hearing, the general na nt t e a to be es s d, that the proposed assessment roll is o f 11 e o t e with t e imp Cie an ent ci ty gi ve d t hat written or oral objections will be ded by Councilmember Cave. ING 3t di n of t e council, v ent Cit Proje t 06-17, city en Ayes - All September 10, 2007, City Council Meeting 3. Conditional Use Permit Review — Dege Garden Center, 831 Century Avenue. Councilmember Rossbach moved to approve the Conditional Use Permit Review for Dege Garden Center at 831 Century Avenue North, subject to: 1. The business following the June 1, 1988, conditions of approval. This shall include replacing the "no -left turn sign" for the driveway onto 7 Street by March 1, 2008. 2. The city council shall review this permit again in one year. Th ity ay review this permit in less than one year if the owner proposes a cha or if a pr blem arises. 4. Conditional Use Permit Review — Paul Regio Water rvice , 1900 Rice Street. Councilmember Juenemann "oved a bCondi ' o U Permit f the . F Regional Water Services cam s at 190 Rice St et until the S ptember 4 20 city council meetinq in order allow stbtff the o t ssess the ituat Seconded Councilme er Ca yes — II Co lition 1 Us Permit Rev w — agewo d D, F rell Street. Council mb r Jue emann oved t table the Co dition I s ermit CUP for tl Cottaaewo d D until the Se embe 24. 20 . chv cou i meetina in order tc S onde by C un 'lmem er elle. Ayes - All J. AWA D © BIDS K. UN (SHED 7BUSESS de Amendment — Planning Commission (Second Reading) a. Planner, Ken Roberts, presented the report. b. Planning Commissioner, Tushar Desai gave the Planning Commission report. Councilmember Cave moved to approve the second reading of the proposed code amendment. This amendment changes Sections 2 -246 through 2 -255 of the city code about the planning commission. September 10, 2007, City Council Meeting N . rel 0 BI I ki F-11 ki DI :8 2 L The Maplewood city council approved the following changes to the Maplewood Code of Ordinances (additions are underlined and deletions are crossed out): DIVISION 4. PLANNING COMMISSION* Sec. 2-246. Established. The city council establishes for the city a planning commission as an advisory board to the city council, as provided in Minn. Stats. §§ 462.351-- 462.364. (Code 1982, § 25-17) Sec. 2-247. Advisory body; exceptions. All actions of the advisory planning commission shall be in the nature of recommendations to the city council, and the commission shall have no final authority about any matters, except as the council may lawfully delegate authority to it. (Code 1982, § 25-18) State law reference-- City planning agency to be advisory, except as otherwise provided by state statute or charter, Minn. Stats. § 462.354, subd. 1. Sec. 2-248. Composition; appointment; qualifications; terms. (a) The planning commission shall have nine members appointed by the city council. The members shall be residents of the city and may not hold an elected city public office. When possible, the council shall select commission members to represent the various areas of the city and to help meet the needs of the residents. (b) The city council shall appoint members of the planning commission for three-year terms. The city shall divide the membership into three groups of three members each. The terms of the three members in the same group shall end in the same year. If the appointment is to fill a vacancy, the appointment would be to finish the unexpired part of the vacated terms. All terms shall expire on December 31 of the year in which the appointment ends. (Code 1982, § 25-19) Sec. 2-249. Chairperson and vice-chairperson. The planning commission shall elect a chairperson and a vice-chairperson each year during the first planning commission meeting in June. at the SeGORd PlaRRiRg R Fmeeting in janwaFy oa year-. The chairperson shall be responsible for calling and presiding at meetings and shall have an equal vote with other members of the commission. If the chairperson is not at a meeting, the vice-chairperson shall assume the duties of the chairperson for that meeting. If the chairperson resigns from or is otherwise no longer on the planning commission, the vice-chairperson shall become the acting chairperson until the planning commission can hold an election for new officers. (Code 1982, § 25-20) *State law references -- Municipal planning, Minn. Stats. § 462.351 et seq,; city planning agency, Minn. Stats. § 462.354, subd. 1; metropolitan government, Minn. Stats. ch. 473; Ramsey County included within "metropolitan area" over which 'A'letropolitan council" has jurisdiction, Minn. Stats. § 473.121, subds. 2, 3; metro 'an nd use planning, Minn. Stats. § 473.851 et seq. F-11 Q ky, I I Z 16*11111 :?-IVA 1111 Z Sec. 2-250. Vacancies. (a) Any of the following may cause the office of a ning commi vacated: ./\ � - (1) Death or removal�rom the (2) ' p&-56i I iiy"-K ' failure se as own failui attend four m( u se any year, mN be ca se f I by n cil ajority, unless g can be shown o the oun H. 1 (3) Res' nati in icing. ( acing ublic off e. in th city. VacanNiF ,sh ec nccil r the u ne4i red portion of the vacated rm. -2 -82 " %1 m gs; u s V dure. of t % s of , Off�ier\s %eet le oce Thep nnNg co ission shall elect its own officers, establish regularly sched0led rfleetjP4 times and dates in coniunction with the availability of city fa ilities an the meetinq times of other groups as directed by the cit man er, and adopt its own rules of procedure to be reviewed and ap oved by the city council. "N 1-5 (br All meetings of the planning commission shall be open to the public. (Code 1982, § 25-22) Sec. 2-252. Duties and responsibilities. The planning commission shall have the duty to: September 10, 2007, City Council Meeting 10 (1) Prepare and recommend a comprehensive plan of development for the city. (2) Conduct hearings and make recommendations to the city council about the adoption of the city comprehensive plan and any amendments thereto. The comprehensive plan certified and adopted by the city council shall be recognized as the city's official comprehensive plan. (3) Study and make recommendations to the city council about implementing the comprehensive plan and any land use regulations. (4) Study and make recommendations to the city cou i about zo ing code amendments. (5) Review, prepare and make a report e ci ouncil by the second city council meeting in February of e -., i year reg n e Comm' sion's activities in the past year and ajor project r t ene ear. (6) Maintain a liaison ordinati with overnm nt and pr ate a encies so that the city c unci m ' be fam* iar wit t pla ning acti 't ies o uch agencies in orde to esta n or r of p anning d develo meat pity for the city. (7 � plica`tl"ons, su� ::ifinncz prelim 0 k1 • 0 - • • each year, a capil- designed to accoF. reco mendation, to the ��ity\counc Pn development as con di io rez nings, a u t e ki�l�lts, variances, r I y pla and h e 0 cupat* n licenses. I s and h r duti s as may, from time to time, be directed ,inclu\din and tinsl hearri ng J ti , . All member of the planning commission shall serve without compensation. Howe r, appro d expenses of the planning commission shall be paid from available city fun Jeode 1982, § 25-24) September 10, 2007, City Council Meeting 11 Sec. 2 -254. Responsibilities of city planning staff ^.,.,,.,,unity development d Subject to the direction of the city manager, the planning commission and its chairperson, the city planning staff f`91TI t^1I Rity deVelnnmoRt dirnrtnr shall: (1) Conduct all correspondence of the commission. (2) Send out all required notices. (3) Attend all meetings and hearings of the com ' ion. (4) Keep the dockets and minutes of the mmi si n's proceed gs. (5) Keep all required records and iles. (6) Maintain the files a i dexes of e co mission (Code 1982, § 2 -25) Sec. 2 -255. Duties of city eng eer, city ttorne city inspe rs and of r cit employees. { The city engin er an the t ttorn sh I be a ilable to the plan co is 'on. T e city ngin er nd at me shall ave the right to sit in with he c mmis ion at II m e ' gs, but al of be ntitled to vote as mem ers f the ommis ion. (b) A city inspectors d oth r regul m oyees r personnel of the city shall o er ate h the pl nin com ission make themselves available a d ttend e ings wh ques ed to do so. (C de 1982, 2 6) Secs \2 -2 T is ordi"e shat take ffe after the city publishes it in the official newspaper. The aplewood Ci Council approved this ordinance on September 10, 2007. Attest: Mayor City Clerk Seconded by Councilmember Rossbach. Ayes- All September 10, 2007, City Council Meeting 12 2. Comprehensive Plan Updates, Consider contracts with Schoell- Madson for Phase 1 of Land Use Plan Components and Phase 1 of Parks, Trails and Open Space Component and with Kimley -Horn for Transportation Component. a. Senior Planner, Tom Ekstrand presented the report. b. Rose Lorsung, Schoell - Madson, answered questions of the council. C. Peter Fischer, 2443 Standridge, Maplewood. Mr. Fischer gave input regarding the process of updating the Comprehensive Plan. d. Michael Bailey, 1615 Sterling South, Maplewood. She prai d Rose Lorsung and Schoell- Madson and encouraged the cit con inue working with this company because she feels there is som esistance ith some members of the city council. e. Ron Cockriel, 943 Century Avenue No lewood. He s e regarding the Comprehensive Plan Update pro ss a e importanc of the task force. Councilmember Cave moved to approve the om re sive Plan U d es C ntract wit Schoell- Madson for Phase I of thwLa d Use P n Co Donents and Pha I of rks. 3. Larkl rospe ' ea St et im rov�mm4gts, a. Res ludo Appr ving evise se Assis nt ity En ineer, Erin LaberE \t Jet -15. p the r ort. e Fle in 227 \nh ar v ue rth, Maplewood. He said he objects to th rise m nt a n't u rst why he is being assessed when his ad ess is h e e and on Lark A venue. ounce em er Ro sba h mo d to grant a revision of the front footage used to c culat th asses meet to ark Avenue. The revised front footage was calculated by onnecting both nds of the property with a straight line and using the straight line d, ,sta ce. Staff rec mmended a revised distance of 81 feet, a reduction of 17 feet from the on inal 98 f Council approved a revised distance of 59 feet, a reduction of 39 feet o e original 98 feet. This amounts to a $3,868.80 assessment reductio for a revised total assessment of $5,852.80. Seconded by Councilmember Juenemann. Ayes - All September 10, 2007, City Council Meeting 13 Councilmember Rossbach moved to approve the Lark Prosperity Area Street Improvements, City Proiect 07-15 for the Resolution Approving the Revised Assessment Roll. ADJUSTMENTS TO ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City CO on ugust 27, 2007, the assessment roll for the Lark/Prosperity Area Street ITKovements, City Project 6 07-15, was presented in a Public Hearing format, pursuant nnesota Stat es, "--,\ Chapter 429, and r 5� WHEREAS, three (3) property owners d objection t r sses ents � r 29, su according to the requirements of Minnesota atutes, C marild as follows: 1. Parcel 10.29.22.44.002T — Rob 6� F. Parl�ns; 2x��ro! eritv RoaN N &,a d 4 Mr. Parsons' objects to t� asses � 7 t ba 7 upon seni7�itizen fin racial hardship. 2. reel 10.29.22.44. 56 — qorot \ Ieva;'1 \ 680 4rk A nue E i, M Sleva J is to e ass ssm on enlor itizen financial hardship. Sleva rk A n ue I 'n i iz a t e a ssml�� sed on e or it 1 W r ass S 1 )0 _ ce 1 _2 9.D3 Joe Ic Whit Bar i asses J\ Mr. le n a es i Pon th sable 3. M\ 9. .33.000 — Joe leming; 2271 Whit B r nue N ce 1. 2 Mr. le ing objects to asses ment n t able Lark Ave front fronta e. �� \ NOW, T FOR E\ T RES "VE Y THE CITY COUNCIL OF MA EW E � W O D, , N SOT Th t the ity give and City Clerk are hereby instructed to make the f 0 owing stmen s to t sessment roll for the Lark/Prosperity Area Street _ Im ovements, City roject o 7-15: 1. P — Robert F. Parsons; 2229 Prosperity Road MX,-Flarsons' objects to the assessment based upon senior citizen/financial hardship. Staff recommendation is to deny cancellation of assessment and grant deferral upon approval of necessary paperwork. 2. Parcel 10.29.22.44.0056 — Dorothy Sleva; 1680 Lark Avenue E Dorothy Sleva objects to the assessment based upon senior citizen/financial hardship. Staff recommendation is to grant deferral upon approval of necessary paperwork. September 10, 2007, City Council Meeting 14 3. Parcel 11.29.22.33.0001 — Joe Fleming; 2271 White Bear Avenue N Mr. Fleming is requesting a revision of his assessment based upon the usable Lark Avenue front frontage. Staff recommendation is to grant a revision of the front footage used to calculate the assessment along Lark Avenue. The revised front footage was calculated by connecting both ends of the property with a straight line and using the straight line distance. Staff recommended a revised distance of 81 feet, a reduction of 17 feet from the original 98 feet. Council approved a revised distance of 59 feet, a reduction of 39 feet from the original 98 feet. This amounts to a $3,868.80 assessment on for a revised total assessment of $5,852.80. B. The assessment roll for the Lark/Prosperity Area eet Impr 0 ve m e as amended, is hereby accepted, a copy of which is a he reto and ma e a part t hereof. Said assessment roll shall constitute t special as s again t the lands named therein, and each tract of land therei included is h foun to be enefited by the proposed improvement in the amount oft e asses ent levied aga st it. C. Such assessments sha e qble t r m y I be Pa �bn pa y an ua ' st Iments ex endin over a � period of 15 years, the first in en s e ce on or befo the fi r. s 0 n - - j in on January 2008 and shall bear int rest at the ate of .0 percent pe nnum for e da of the adoption of *s as ssment ol 'o the fi t instal ent shall be ad d ,t interes on entire ass sment date f this esol u 1 on until December 1, or 2007. each subsequen install ent n due hall e ad d interest for one all unpai install D. he caner an grope ty so ssessed may, at a t e pri r to certification of the asse m t to t county editor, ut no later than Oc b 1 07, pay the whole of the assess en on such prope with i terest d to th ate of the payment, to the � r *-.. C . ffic f the ity ngineer except t no inter d t shall arged if the entire sess ent f is ai withi 3 d ays fro t ado Lion of this resolution; and they may, at j an time t..e r to r 1, 07, ay to t oun auditor the entire amount of the ass ssme t rem 'nin unpai , wi interes crued to December 31 of the year in which such ayme t is de. Such aym ust be made before October 15 or interest will 'fie cha ed t rough Dec mber 1 of the next succeeding year. E ThG: engi oeer and city clerk shall forthwith after October 1, 2007, but no later than an ovember 15 , 2007, transmit a certified duplicate of this assessment to the county I audit be ext ded on the property tax lists of the county. Such assessments shall be 0 to and _ . 1 1 0 collecte aid over the same manner as other municipal taxes. Adopted by the council on this 1 0 th day of September 2007. Seconded by Councilmember Juenemann. Ayes - All September 10, 2007, City Council Meeting 15 Councilmember Juenemann moved to approve staff's recommendation to deny cancellation of assessment and grant deferral upon approval of the necessary paperwork for Robert F. Parsons; 2229 Prosperity Road. Councilmember Juenemann also moved to approve staff's recommendation to grant deferral upon approval of the necessary paperwork for Dorothy Sleva; 1680 Lark Avenue E. Seconded by Councilmember Cave. Ayes - All 4. Ferndale Geranium Area Street Improvements, City Projec -14 a. Resolution Approving Revised Assessment Roll b. Resolution Approving No Parking on the we side of Femdal d the r C. Assistant City Engineer, Erin Laberee Improvements, Mayor Longrie asked if anyone in the audieW6 wanted to There were no residents that Councilmember Cave mo) Assessment Roll for the F 14. 2007, the'lalss( Proje,ct 07-!� 'Qhaptk 429, A D E A UST S, u t ant t :meat roll for �s presented in W W b coun r Head form t form t , ertNowner:s: jections to their assessments according ota �e 8,�, e , p Chapter 429, summarized as follows: ichard and Virginia Weinhold; 2615 Stillwater Road object to the assessment based upon a senior citizen b. P 922120016— John Nickolaus and Keith Johnson; 1146 Evar Street M�Xickolaus and Mr. Johnson object to the assessment based upon financial 7105=11 c. Parcel 252922120037 — Laura Linroth; 2530 Rose Avenue Laura Linroth objects to the assessment based upon paying too much for taxes. d. Parcel 252922120028 — Margaret Ferguson; 2512 Rose Avenue Margaret Ferguson objects to the assessment based upon the proposed assessment for a town home. September 10, 2007, City Council Meeting 16 e. Parcel 252922120024 - Nancy L. White; 2532 Rose Avenue Nancy White objects to the assessment based upon a financial hardship. f. Parcel 2529221 1 001 8 - Sharon Hansen and Edward Rang; 2657 Geranium Avenue Ms. Hansen and Mr. Rang object to the assessment based upon unbuildable lots. g. Parcel 2529221 1 0029 - Mary Jane and Larry Schuler; 2648 Geranium Avenue Mr. and Mrs. Schuler object to the assessment based upon an unAildable lot. h. Parcel 2529221 1 0030 - Mary Jane and Larry Schuler; 2 GeraniuN Avenue Mr. and Mrs. Schuler object to the assessment bas pon not wanti to connect "--,\ to City water at this time. r i. Parcel 2529221 1 0035 - Robert Doang;,2637 Stillwal\-, R Mr. Doane objects to the assessmen based upon :% an c 2 ia d l \ h \ 4 d s h j. Parcel 252922110031 -Nc<s J. Gerb n, Jr,',638%ani um AV%n ue Mr. Gerben objects to t asse 7ient ba ed up n n t ing to c \ nnecXto City water at this time. in A. Lh�t the i inee and ( tr _n to th asse sme t roll Proje 7-1 : Parc 1 922130065 - r. an M . Wei d obje i nci a la a ship. to rec ir) oval f n cessa Pa RE OLV BY E CIT OUNCIL OF \' .,ity Cl rk re her y i truct to make the following f r the dale-G ani m Ar Street Improvement, ;har and i ginia e* old; 2615 Stillwater Road I I o t ass ssment ased upon a senior citizen Im n ation is to grant a senior citizen deferral upon b. arc 12529 ! 12\0 0016-N\JohnWickolaus and Keith Johnson; 1146 Evar Street \ ?2 A= r. N i k( )la ., and r r. Jonson object to the assessment based upon financial ip . Sta reco endation is to grant a financial hardship deferral upon I I approval of n cessary paperwork. c. arcel M922120037 - Laura Linroth; 2530 Rose Avenue LkurdLinroth objects to the assessment based upon paying too much for taxes. Staff recommendation is to deny the cancellation of assessment as benefit is received. To calculate the assessment rate for each unit, the front-footage for each four-plex town home was divided by four and multiplied by the multi-family assessment rate. This allowed the assessment to be equally distributed to each unit. Partial reconstruction rates were used, as there is existing curb and gutter. September 10, 2007, City Council Meeting 17 d. Parcel 252922120028 — Margaret Ferguson; 2512 Rose Avenue Margaret Ferguson objects to the assessment based upon living in a town home. Staff recommendation is to deny the revision of assessment, as benefit is received. To calculate the assessment rate for each unit, the front-footage for each four-plex town home was divided by four and multiplied by the multi-family assessment rate. This allowed the assessment to be equally distributed to each unit. Partial reconstruction rates were used, as there is existing curb and gutter. e. Parcel 252922120024 — Nancy L. White; 2532 Rose Avenue hi Nancy White objects to the assessment based upon a financi ar hip. Staff recommendation is to grant a financial hardship deferral on appro I of necessary paperwork. f. Parcel 252922110018 — Sharon Hansen a Ed a d Rang; 265 Geranium Avenue Ms. Hansen and Mr. Rang object to t e assessme ased upo unb idable lots. Staff recommendation is to grant a de rral of coed and third it ass ssments, without interest, until suc h property is dev loped. If the prope y is n t developed within 15 ye � rs from e date the a s me t hearing, the d erred assessment shall be ca celled. It rn o re omended t rant t e ncell ion of the three watermain a essments. Water ain and se * es will be id fo t the time the connect 0 at o th city w ter. B City Or inance, the owne s sha b( 'i requoi to connecl\to City ate en t it cur nt w I fails. g. P cel�2 100 o — e Ma Jan ai)�d Lar Sc' uler; �164 Geranium Avenue n c S c I i ct t he a� sment s i u P( n r b Idable lot. taff com en ti on i to gr t a deferral of the asses ment, without in res until ch time ropert is developed. If the e is not developed withi 1 y ears from the to of e asse e hear* the deferred assessment hall c ncelled,.A�tis also c men d t o gr t he cancellation of the aterm in sse ss Waite ai and ervices will be paid for at the time that t con ct o the i y oter. h. Parc 1252 22 0030 Ma e and Larry Schuler; 2648 Geranium Avenue r. a Mrs Sch ler o ct to the assessment based upon not wanting to connect to i water t this i Staff recommendation is to grant the cancellation of the a ermain a essment. The watermain and services shall be paid for at the time that they co ect to City water. By City Ordinance, the owners shall be required to onnect t itv water when their current well fails. i. Pdrcel 252922110035 — Robert Doane; 2637 Stillwater Road Mr. Doane objects to the assessment based upon a financial hardship. Staff recommendation is to grant a financial hardship deferral upon approval of necessary paperwork. September 10, 2007, City Council Meeting 18 j. Parcel 252922110031 — Nelson J. Gerben, Jr.; 2638 Geranium Avenue Mr. Gerben objects to the assessment based upon not wanting to connect to City water at this time. Staff recommendation is to grant the cancellation of the watermain assessment. The watermain and services shall be paid for at the time that they connect to City water. By City Ordinance, the owners shall be required to connect to City water when their current well fails. F. The assessment roll for the Ferndale-Geranium Area Street Improvements, as amended, is hereby accepted, a copy of which is attached hereto and ade a part hereof. Said assessment roll shall constitute the special assessme gai t the lands named therein, and each tract of land therein included is hereb and to be enefited by the proposed improvement in the amount of the assessme evied against it. G. Such assessments shall be payable i equa a nual installm nts extending over a period of 15 years, the first instal be payab n fore t first Monday in January 2008 and shall bear intei st at the rat 6 perc nt pe nnum for the date of the adoption of this assessment r olution o the first insta meat hall be added interest on the entire assesig'*'rit from t e dat of this r solution til De ember 31, 2007. To each subsequen install nt when due s a e a ded intere t for o e year on all unpaid installments. H. own of any p oper so a esse may, ny time prior to certification Of the assess ent to e c ty u 'tor, b n la' r than October 1, 007, pay the hole of the asses ent 0 suc ert with * ere accrued to the da the paym nt, tot i e o e city ngi e , excep that o int st shall be charged if t17 mire sess, _0 � _ t i pa ithin 0 da m the op ion of is resolution; and they ay, an e a Vrtober 1, 200 , pay to the count u itor th entire amount of the unpaid assessm t r maini unpaid with int rest accrued to De e 1 of the year in which s paym t i made. Such p ent ust be de efore ovember 15 or interest will e ch rged t o h Dec ber 31 the ext s cceedi ear. Th ci engi eer nd city k s 11 forthwith after October 1, 2007, but no late than ovem er 5 th , 2 7, t nsmit a rtified duplicate of this assessment to the co n a di r to b e ende on th perty tax lists of the county. Such assessments hall b coil ted a d p 'd ove the same manner as other municipal taxes. Ad ted b the cou cil on t is 1 0 th day of September 2007. 60�*�Tze .L71 Juenemann. Aq�ll September 10, 2007, City Council Meeting 1 9 Councilmember Juenemann to approve the Resolution Approving No Parking on the west side of Ferndale Avenue for the Ferndale Geranium Area Street Improvements City Proiect 07-14. 0 LeAW-Al N A 10 Lem N an 1 V I" I [p] 0 &1 WHEREAS, the City Council approved the preparation of plans and specifications for the Ferndale-Geranium Area Street Improvements, City Project 0 June 2007, and WHEREAS, the city will be expending Municipal St id funds on improvement of Ferndale Street; and "--,\ improvement WHEREAS, segments of said impr Aid standard for unrestricted parking; and M NOW, THEREFORE, I ban the parking of motor vehii with Stillwater � �ad to '�s inte • o� �nt do not'Zi o_ • o - • oart S HERE RE SO tSO side YIR i on the w t Lion n th is 1 J j 11 . '\ � M a tion ith Vlar 11 v 0 f It is 10 y of elle. LVED_ that the �f Ferndale S d Avenue,-" September 10, 2007, City Council Meeting State ity of Ma lew00%shall , et from its 3e Lion K11 5. Consideration of Partnership Change — St. Paul Monastery Property Development a. Senior Planner, Tom Ekstrand presented the report. b. Christine Brinkman, Director of Administration for the Tubman Family Alliance and Chrysalis. 1739 Lafond Avenue, St. Paul, addressed the council. She explained the merge between the Tubman Family Alliance and Chrysalis. Councilmember Cave recommended calling for a new public hearin amending the PUD to put further restrictions on the PUD. Seconded by Mayor Longrie. — Councilm a: co suer e Sa rCave p IR The motion failed. No further action was needed L. NEW BUSINESS The arlkv� a. b. C. this item. ,\\ I nV tsSe ior Housin De v I ment ( rd S eet and Legacy ne Unit I it De lopme t (PUD) Re ons Irking Redu ctio 4uthor ation (PUD) r Inner, m kstr d presented the report 2 rank am s, Gene Co el for Hartford Group, 7900 Xerxes venue out Suite 0, Bloomington, addressed and answered qu stion of the ncil. 3. Pat ' k Sa er, ASLA, Director of Development for the Hartford Grou 7 Xerxes Avenue South, Suite 1300, Bloomington, addressed and answered questions of the council. 4. Maplewood Fire Chief, Steve Lukin answered questions of the council. Planning Commissioner, Tushar Desai gave the Planning Commission report. 6. Community Design Review Board member, Matt Wise gave the Community Design Review Board report. 7. Carolyn Peterson, 1801 Gervais Avenue, #301, Maplewood, addressed the council. She spoke about the needs she would be looking for in independent and assisted living. September 10, 2007, City Council Meeting 21 Councilmember Cave moved to adopt the attached resolution to approve plans date- stamped August 20, 2007 for the revision to the Previously-approved PUD concept plan allowing the Regent at Legacy Village senior building to increase the number of units from 120 to 150. This PUD revision also allows the reduction in the sauare-foot area of on the findinas reauired by ordinance and because of the followina reasons: PLANNED UNIT DEVELOPMENT REVISION WHEREAS, The Hartford Group a applied for applied for a rev development (PUD) for The Regent, the senior's ho ing Maplewood. The proposed PUD revision was ncrease density from 120 to 150 multi-family units. is PUD revic unit size for the 15 intensive-care and 15 me ory-ca r square feet. I- WHEREAS, this permit,' southeast of the intersection of description is: �Mw the ies ennara ti et an Legacy et an egacy )7 I M )f ega y illage f M le c o ' this co ed io I use rmi to the planne nit nplex at Leg cy Village of pre 1 0 ved pre sly-a r I o inc des reduction in from 580 ware et to 382 9 IN 19WAKIVEMA 41 - is as follows: 1. Au u bli e a not bli st 2212"007, , th plannNg commission held p bli earing to review the 011, i i i the pa e and sent notices to the sumo u s w n o, nests. City s e b l aw. planning n di 9 property �wne as r quire by law. planning commission gave r VIE ryo the h6i�r� a cha e spe k and present written statements. The PI nning o missi a co con s I r d re s ,P its s d reco m comme l'sQ i a of the city pl c a n he A con vie we this proposal and considered the planning commission's c y i I r v wA r O enda ion 0 Se tuber 10, 2007. The council also considered reports city an re Comm 0 Tnda%ti of the e staff and those in attendance. \NOW, THE! EFORE, BE IT RESOLVED that the city council approved the above- describ)�d Prrevision based on plans date-stamped August 20, 2007 because: 1 The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. September 10, 2007, City Council Meeting 22 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on street and would loc s 1 9 0 'S " not create traffic congestion or unsafe access on existi , or proposed treets. 6. The use would be served by adequate public cil and service including streets, police and fire protection, draina structure , ate nd se er systems, schools and parks. 7. The use would not treat c sive ad ' ional osts fo ublic faci *ties o services. 8. The Maximize e pNsery on of d incor ate the site's tural nd I sc:n es iN xim the de elop nt de ign. 9. T use ause inim adv rse enviro men al effe ts. 10. e p pose ilt-out ensity f the entire Legacy it ge P D will be less than ha on inally approve 26 u its. I--,' the wo e t i " If shouN n t tau e an overcrowding problem since the ' v 0 Ll' e re id s - d not g rate e quantity of traffic a typical multi-family dev lopm t ould. m*nimu flop area quirement of 580 square feet was intended for typical tt ' 4, e lency" e a artme The proposed unit sizes should suffice in this instance since they ar for persons with limited mobility that need medical assistance. The M 1l7o ity Council approved this resolution on September 10, 2007. Seconded by Mayor Longrie. Ayes - Mayor Longrie, Councilmembers Cave, Juenemann Nays - Councilmembers Hjelle, Rossbach September 10, 2007, City Council Meeting 23 Councilmember Cave moved approval of a parking waiver to provide 100 underground and 45 on -grade parking spaces rather than the 300 required by ordinance. Approval is because the proposed senior housing complex would not generate the amount of traffic associated with typical multi- family uses. This parking reduction of 155 spaces is subject to the requirements of city ordinance should the use of the building be proposed for a chanae to a hiaher traffic- aeneratina use. The three Darkina spaces in the circular n„+ they shall be emitted changes are in underlined and del Seconded by Mayor Longrie. Councilmember Cave moved to approve the 2007, for the Regent at Legacy Village. Apps following: 1. Repeat this review in two project. 1-40 10155,16 •i • Enter* to a c s- sem n e use of the ity's buttin cit %driew ey an sh I requ fo mai enance _reen of the director Pro) , the cit with 1 4an ping nd itf • \ Meet aIJ,(equirenbents fire marshal and building official. • P vide engine red plans to the building official for all retaining walls that exceed four fee in heigWas measured from the bottom of the footing. All retaining walls that are four all or taller shall have a protective fence or guardrail on top. • Provide a site and design plan for the screening of any trash and recycling containers if they would be kept outside. Should a trash enclosure area be proposed in the future, it shall not be placed in any parking space. • Provide a screening plan for any exterior utility meters, if there would be outside meters, subject to the requirements of the community design review board. rs if tftq city has\not i Mm r it, th appli nt sh rev t agr eme t ' h the 'ty f scul Lure . This a eE re that he developX th nd sno plowing. Tgre oubli works. Ws1II are s :Aaust n.) rwed 20 &I i i �N • e plans or do th folio ng the s ared parking spaces for �% s II be prepared by the Alex be responsible e t all be subject to the irrevocable letter of credit for the exterior of the engihed-'ring report by Jon Jarosch dated July 5, 2007. September 10, 2007, City Council Meeting 24 • Provide sidewalks to the existing trails and public sidewalks as required by the original PUD approval. The location of these sidewalks is dependent upon the location of exits from the building. 3. Before getting a certificate of occupancy, the applicant shall: • Comply with or complete all aspects of these plans or any required revisions. • Provide in-ground lawn irrigation as shown on the plans. • Install traffic and address signs, subject to staff approval. • Install wetland-protection buffer signs around the west side of t a buttiii wetland area. 4. The community design review board shall review Minor changes may be approved by staff. 11---' 5. The six Sculpture Park parking spaces s al be s approval. Seconded byWayor LoNrie Mayor Ld, %grie reues d m The c�ico cil e g res &\Hielle moved to 1 111", anges to th6Ke plans. ccordingly'�ubject\to staff yes - All MY=# I meeting time curfew. Ayes — Councilmembers Cave, Hjelle, and Rossbach Nays — Mayor Longrie, Councilmember Juenemann Courlv-ilmember HVIIe recommended that the city council continue discussing agenda � L3, h Dig city council meeting on Thursday. September 13. 2007. at 4:30 items 2 , W, and L7. this evening and table items L5, L6, L8, L9, M11, M2, and N1 until t P-M. Seconded by Councilmember Cave. Ayes - All September 10, 2007, City Council Meeting 25 bre k \ m1 9 . 4 11:40 p.m. the 2. Gladstone Redevelopment Project — Phase 1, City Project 04-21, Resolution Requesting Cooperation Agreement Funding from MnDOT for TH 61 — Frost Improvements. a. Assistant City Engineer, Erin Laberee presented the report. Councilmember Juenemann moved to approve the Gladstone Redevelopment Project MnDOT for TH 61- Frost Improvements. CITY OF MAPLEWOOD RAMSEY COUNTY, MINNES RESOLUTION 07-08-,W1 11 ncl an 01 10 Lem a �joj LT, a I 1 :1 IF- 1 1 1 4 2- ZA I kh I WHEREAS, the AUAR fd the Glad�s%e Aro Redevelop ya nt Master _b'�Ian identified miti in sf"r�egies at �he T in h way 1 {T.H ) /Frost he addition of ne urn )/Frost Avenue t ur n intersectio including the tensio of Ling t in Ia n s and lanes. W REA Mn/ OT i curre tly pl 9 to re ac the tr is signal at the inters Lion f T.H. 1/F ost A enue ith cost sharing fr mse County and the City of Maple oo WHE A the Ci o will e respo . le for the funding of a portion ) T f Ma the t ffic si a ep I 0 ac m t at ' t rsecti in of T.H. 61 /Frost Avenue. WH REA , th City f Ma ewood requesting financial participation for the trafFic igna and t in I e im ovem from the Minnesota Department of Transp rtati in thro gh t e Mu icipal Agreement program. NOW, THERFFORE BE IT RESOLVED BY THE CITY COUNCIL OF EWOOD, M1,NNESOTA THAT: 1. The it Maplewood is hereby authorized to apply for Municipal Agreement Fundi =gfor City Project No. 04-21 — Gladstone Redevelopment Project T.H. 61/Frost Avenue Intersection Improvements. 2. The City of Maplewood is committed to complete this project if Municipal Agreement Funding is provided. Adopted by the City Council of Maplewood this 1 0 th day of September 2007. September 10, 2007, City Council Meeting 26 AYES: 5 NAYS: 0 Diana Longrie, Mayor ATTEST: September 10, 2007, City Council Meeting 27 3. Pond Overlook Public Improvements, City Project 06-16. a. Resolution Accepting Assessment Roll and Ordering Assessment Hearing for October 8, 2007. b. Assistant City Engineer, Erin Laberee presented the report. Councilmember Cave moved to approve the Pond Overlook Public Improvements, City Project 06-16 for the Resolution Accepting Assessment Roll and Ordering Assessment Hearing for October 8, 2007. P WHEREAS, the clerk and the city enginee!r Wve, ate direction o the council, prepared an assessment roll for the Pond Ov ok Public ro nt ( 2\161 County It roll Road D), City Project 07-08, and the said a ssment roll ' on file in off f the city engineer. t i � o NOW, THEREFORE, B� IT MAPLEWOOD, MINNESOTA: IN 7: 1/ • SO • . M. titAMM-NNII]AW-11 me , 00 14 T, . • 0 W - 1111, 40 • ON �The l d�y Obrk is qereby ected to cause a��lotNe oft e hearing on the n the 3e ' ss smehf to be pylblishe official new . -DE-iX, two weeks prior ' :h owner IaN�ropej)y affected by said ear '9 g �nd to mail not!Z�"th�wne m 5,ment.\ T notic 0 �\ %� earin shla I state dat eme and p of hearing, the general na nt t e a to be es s d, that the proposed assessment roll is o f 11 e o t e with t e imp Cie an e ci ty ty gi ve d t hat written or oral objections will be =61111 NO= September 10, 2007, City Council Meeting 28 4. Desoto Skillman Area Street Improvements, City Project 06-16 a. Resolution Ordering Preparation of Assessment Roll for Doug Jones Parking Bays and Sanitary Sewer Improvements. b. Resolution Accepting Assessment Roll and Ordering Assessment Hearing for October 8, 2007. C. Assistant City Engineer, Erin Laberee presented the report. Councilmember Juenemann moved to approve the Desoto Imorovements. Citv Proiect 06-16 for the Resolution Orderi I Lei 0 ILS] WHEREAS, the city clerk and city Skillman Area Street Improvements, City NOW, THEREFORE, B IT RE MAPLE WOOD, MINNESOTA t at the the proper amount to be special assi assessable lot ece arcel o land p W 0 e ab 0 r W amount m le lot D 0 t H ' M u EREFO MINNESOTA nt to be ece 0 R 0 s THEREFORE, B A a IT special I t R t a E he ss, a rce 0 land r 1 \ the c ,a, I y cash v u n, as 6provid b la ar y assess ent in the city offic for in ei �bcil F T U HE , the c erk s 11, up FU 4 t ereof. ncilmepaoer Hje eer will ct 06-1, 9 ROLL 15 for' D• 1LVED Y TH clerk an city e ngin e ng i n ' tti �"y uc imprn f or s rove o \et e" n n th street fey sh I file copy n • me September 10, 2007, City Council Meeting =0 UNCIL F 11 I for th r �r ha e ith ca ulat r 6 against ev y fected, without gard I such proposed 0�s d assessment notify M 29 COUDCjlrDeDUberjUeDeDl@DD moved to approve the Desoto Skillman Area Street council improvements, City Proiect 0 6-16 for the Resolution Accepting Assessment Roll and Orderina Assessment Hearina for October 8. 2007. WHEREAS, the clerk and the city engineer have, at the direqoo6 of Ve prepared an assessment roll for the Desoto Skillman Area Stre provem6 City Project 06-16, and the said assessment roll is on file in the;�=eo city e U 1 . A hearing shall be held on the 8� day ofV3cctober 2007, at'�he c0 at 7:00 p.m. to pass upon such prop 'J . a I ce I I 1,41- 'h improk—men� 6�n an OF persons owning property affec�e y s. 1'�\ ortu\ny to be heard with reference to such a9sessmen essn is by ia a r ' at e Ne to the h aring, and to mail i es t 'he�7 all p perty ffected by said to he tice he ring s all sta the date, time an pl ce of aring, the general nature o he prov ent the area to e assessed, that th p ed assessment roll is qxL�i,le with e lerk and city en eer a d that te r ora b ections will be Ayes — All September 10.2007. City Council Meeting 30 7. Resolution Providing for the Competitive Negotiated Sale of $5,090,000 General Obligation Improvement Bonds, Series 20076. a. Finance and Administration Manager, Robert Mittet presented the report. b. Terry Eden, Springsted, 380 Jackson Street, Suite 300, St. Paul, addressed and answered questions of the council. Councilmember Cave moved to approve the Resolution Providing for the Competitive EXTRACT OF MINUTES OF A MEETING OF THE CITY OULINCIL 0 THE CITY OF MAPLEWOOD, MINK80TA 1:1:4401affo =-OP . , A F ra K111YA Pursuant to due call and notice !her�Nf, a req&rar or a tspeci r, e h e n g f the City oo I of ey _ It s d t Council of the City of Maple mse n y, [Ainnesota-, wa s du t the City Hall on September 10, 200 w I rp '" . n p P, titive 7 for th puos i,�n�&' horizing co p e , 0� r \�i negotiated sale of the $5,090,0 0 G%ener' ObNliga 'ion Improvern Bonds, pries 0076. UZM=11 mo I ) , j were abser • 1.,. MT -1 Im q ' V olution and moved its adoption: s� *- •• 'OOMPETITIVE NEGOTIATED SALE OF )BLIGATION IMPROVEMENT BONDS, SERIES 20078 Ovilmember meVber n n , ouncilmember L inci%lmmber \ WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heketof9rE5"determined that it is necessary and expedient to issue $5,090,000 General ��ligation Improvement Bonds, Series 2007B (the "Bonds"), to finance various improvement projects within the City; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and September 10, 2007, City Council Meeting 31 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the n pose of considering proposals for, and awarding the sale of, the Bonds. The 3als shall be received at the offices of Springsted and shall be opened at the specifi in such Terms of Proposal. 3. Terms of Proposal. The terms and conditJorls of Bonds and t negotiation thereof are fully set forth in the "Terms of Pro al" attach hereby approved and made a part hereof. Ex and 4. Official Statement. Inc c Ntion with h a ' the Cp' , Clerk N�yo� a �d other ?��by s . dr' 0 d a nd �� I I- g officers or employees of the Ci y are h e aU rize 0 op ate wit rin E f or and toe 0 t participate in the preparation o) Can offi— atem t fort e Bond� �ecue nd s ci st e� n, deliver it on behalf of the City u nits co etionl� 6 The for th adopti n o e for oing resolu 'on was duly sec 'pded y membe Rossbach and, ter fu dis u ion reo and on a vote bei n ken thereon, e folio oted favo Cher of: Coun 'Ime hers ave, Hjelle, Juenemann Rosso ch and the fo wi voted again he sa e: KaafoX Long r • - -0 • September 10, 2007, City Council Meeting 32 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD 1, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, d that the same is a full, true and complete transcript of the minutes of a eting of th City Council duly called and held on the date therein indicated, inso s such minute elate to the City's $5,090,000 General Obligation Improve nt Bonds, ie 7B. WITNESS my hand on Septem er 10, — CoNncilmembers Cave, \Hjel , Juenemann, Rosoach r Longrie September 10, 2007, City Council Meeting City lerk, aren uilfoi )er Ross oss Vch. 33 New Business items L5, L6, L8, L9, Council Presentation items M1, M2, and Administrative Presentations N1. were tabled until Thursday, September 13, 2007. L. NEW BUSINESS 5. Preliminary Approval of Proposed Tax Levy Payable in 2008. 6. Set Public Hearing Dates on Proposed 2008 Budget and Propert ax Levy. 8. Proposal for Scheduling City Council Public Hearings in t Future. 9. Discussion on City Council Policy regarding Cit o mission Mem rship. M. COUNCIL PRESENTATIONS M1. Councilmember Rossbach -The Prom(\tion Process in the Police\pepa*ent. M2. Councilmember Hjelle he Ap eciat 7 T"th7e Figh'7 N. ADMINISTRATIVE PRESENTA IONS N1. Cit anager Cop and - unc 7omm�6�icati ns wit Staff. O. ADJOU MEN Mayor on . 'e adj z p.m.\ T rn the eetin at 11:45 p.m. 'e September 10, 2007, City Council Meeting 34 Agenda Item E2 MINUTES MAPLEWOOD CITY COUNCIL 4:30 p.m., Thursday, September 13, 2007 Council Chambers, City Hall A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 4:30 p.m. by Mayor Longrie. This meeting is a continuance of the Septe er 10, 2007, city council meeting. New Business Items L5, L6, L8, L9, Council Present Ite s M1 and M2, and Administrative Presentations N1, will be discussed at this meeting. C. ROLL CALL Diana Longrie, Mayor Rebecca Cave, Councilmember Erik Hjelle, Councilmember Kathleen Juenemann, Councilm Will Rossbach, Councilmember L. NEW BUSINESS 5. Prelimin Appro I of Prop ca Finance and dmini questions of th bud b. Publ' ks Dir cto c. City lerk, aren u Council memb(h Cave Present es at 4:45 p.m . e sed st do get. r, C uck A I we red est ns ilfoile nsw ed questions th cou S onde Mayor on ie. Ayes —Mayor Longrie, Councilmembers Cave, Hjelle Nays — Juenemann, Rossbach At 5: 5 p.m. a city co ncil recessed the meeting to convene to the special meeting for the pu ose of Canvas ing the Primary Election Results of September 11, 2007. 6. Set Public Hearing Dates on Proposed 2008 Budget and Property Tax Levy a. Finance and Administration Manager, Robert Mittet gave the report. Councilmember Cave moved to approve holding the proposed 2008 Budget and Property Tax LevV hearing, regardless of the exemption, on Monday, December 10, 2007, at 5:00 p.m. Seconded by Mayor Longrie. Ayes — All Pr Pre nt Prese t resent Levy yable 'n 200 n a ger, Bert ittet ga e the report and answered of the council. September 13, 2007, City Council Meeting 1 7. Proposal for Scheduling City Council Public Hearings in the Future a. City Manager, Greg Copeland gave the report. Councilmember Hjelle moved to change the order of the city council agenda and move public hearings ahead of visitor presentations. This change shall be made in the Maplewood Policies and Procedures Manual. Seconded by Councilmember Cave. 9. Discussion on City Council Policy Regarding City Councilmember Hjelle moved to table the Di Commission Membership. Seconded by Councilmember Cave. M. COUNCIL PRESENTATIO 1. Ayes — Councilmembers Cave, Hjelle, JueneyKahi, Rossbach, Z Y — ayor Longrie mission Memb ship 01 Ayes - All Councilme ossbach que d this cussi at the eptember 10, 2007, council eeting wh Chief hom I was pr ent. uncil mber Rossbach wanted < Thomalla to de ribe th pr( s f prom ing a embe of the Maplewood police rtment. B cause ief Th alla as of pre nt a this me tin Councilmember bach c om end this ag nda i e put on e n xt age a. 2. re iation Boat 7rip for the Fire Riahters \1-1 C ncil embe jelle dis ussed th Appreci ' n B t Tr' for the Fire Fighters which was eld aturday, Septemb 20 7, an t e St. Cro iver. Mayor Longrie and Cound e bers Ca and Juen an atten ed the appreciation event for the fire hters. ou ilmem er 'elle said ad re c ived a phone call from a Maplewood re ' ent w h comp ine that beca e ere were three Councilmembers on the boat it co d be c st ed as ape meeti violation. Councilmember Hjelle asked if the City A rney ul xplain n ope eeting violation. City Attorney, Alan Kantrud rified hat a ope meeti violation was and clarified that non city government m tings such a the at tr' , are not a violation of the open meeting law. ,I 9 , ► = 9 1. City Manacle o eland - Council Communications with Staff City ana r, Copeland meant for this item to be discussed September 10, 2007, prior to the CityCouncil election on September 11, 2007. Therefore, because the date had passed there was no need to further discuss the item. Mayor Longrie adjourned the meeting at 5:45 p.m. September 13, 2007, City Council Meeting 2 Agenda Item E3 MINUTES SPECIAL MEETING — CANVASS OF PRIMARY ELECTION RESULTS MAPLEWOOD CITY COUNCIL 5:25 p.m., Thursday, September 13, 2007 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council at 5:25 p.m. by Mayor Longrie. B. NEW BUSINESS 1. Approval of City Primary Election Resu S a. City Clerk, Karen Guilfoile gave �Xe report. UTION R-08-167, SS OF ELECTION RESOLVED, that the City Coun it of Maple d, RE canvassing board on September 3 20 %, here four vote getters in the September 1 20 Ci ty P to the General El t ion of on o mbe 007. COUNCIL MBER: Rebecca ve 94 John Nephe 2,222 0 e a ocky okkeD 79 Will ossb� 2,340 The afer-ementio d c didate' wie on the cilr)qember Jueh relooff.1. [oil] L Mayo4ongrie�djoulned thd,meetinyat 5:28 p.m. was called to order 1V Coun , Minnesota, acting as\qX ar the follQwing candidates as the top ry E heption. tkese candidates will proceed November 6, 2007, General Election. Ayes — All September 13, 2007, City Council Meeting 1 Agenda Item G, 9 r* 106711 ire I II I TO: Chief Dave Thomalla, Police Civil Service Commission, & City Council From: Greg Copeland, City Manager Date: September 10, 2007 Re: Appointment of Sergeant Daniel Busack On Friday, September 9, 2007 1 had the pleasure of spending several hours with three of Maplewood's finest, interviewing them for appointment to the recent vacancy created by Sergeant Scott Andrews's retirement. The three finalists certified for promotion by the Maplewood Police Civil Service Commission on Wednesday, September 5, 2007, were officers Daniel Busack, Michael Dugas, and Tim Flor. I was impressed by each candidate and the level of professional commitment they each have to building the City of Maplewood's Police Department. Their positive attitudes, enthusiasm and ideas to improve service to citizens made me regret that there is only one opening at this time. Those candidates not selected today should be confident that their opportunities for future promotion are bright in Maplewood and that I appreciate their commitment to public service. Under the City of Maplewood's Police Civil Service Commission Rules and Regulations, Section 13(a) I am appointing Dan Busack to the rank of Sergeant effective immediately. Since January of 2007 the Police Department has benefited from then-officer Busack's designation as Use of Force Program Coordinator following six years as a Use of Force Instructor. A member of the Maplewood Police Department since 1999, Sergeant Busack rose to accept responsibility as a Field Training Officer in 2001, a post he still occupies. The high quality of his work, the exceptional evaluations noting his initiatives in the field, and commendations for doing his job well, all figured into my decision to promote Sergeant Busack. A key indicator for me was Sergeant Busack's standing in the Department among the Supervisors who ranked him highly on his suitability for promotion and reported comments in his evaluations as being seen as a leader by his fellow patrol officers. I believe the citizens of our City will be well served by Sergeant Daniel Busack now and in the future. Congratulations to him and his family on a job well done and I wish him continued success in his new position of leadership. Agenda Item G2 TO: Greg Copeland, City Manager FROM: Charles Ahl, Director of Public Works/City Engineer DuWayne Konewko, Environmental Manager Bill Preifer, Public Works Operations Analyst SUBJ: Approval of Fall Clean-Up Event Scheduled for October 20, 2007 DATE: September 10, 2007 The 2007 fall clean-up event has been scheduled for October 20, 2007, at Gethsemane Lutheran Church, 2410 Stillwater Avenue, from 8 a.m. to 12 noon. I am recommending that we continue collecting the same fees that were used at the 2007 spring clean-up event. The City targets a collection rate of 25 to 35% of disposal costs (a 65 to 75% subsidy rate) with these fees. Staff will evaluate the results of the fall clean-up event and will present findings to council. The flyer that staff will be using to promote the event is provided below: The city will be holding a fall clean-up event from 8:00 am to 12:00 pm on October 20 in the Gethsemane Lutheran Church (2410 Stillwater Avenue) parking lot. Please enter from Bartelmy Lane. Fees will be charged to Maplewood residents who utilize this service to help defray the costs associated with sponsoring this event. Proof of residency will be required. The fee schedule is listed below. The city will begin separating electronics from the waste stream and removing the hazardous components which increases the cost of this event. The fee schedule is set up to absorb approximately 25% to 35% of the total cost for disposal. The city will assume the remaining 65% to 75% of the cost. Maplewood residents will be able to dispose of old appliances, computers, monitors, TVs, tires, construction debris, mattresses, old furniture, car parts, scrap metal, and other assorted junk (refer to charges below for disposal cost). No brush or tree waste will be accepted. In conjunction with the clean up, the city will be sponsoring a food drive for the Second Harvest Food Bank. Containers will be set up to collect food items. Tuna, peanut butter, macaroni and cheese, canned soups, stews, infant items, dried foods, and cash are needed. CLEAN — UP DAY COLLECTION FEES: Cash or check only Cars without a trailer ................................................... $10 Pick-up trucks and cars with trailers ................................. $15 Exceptionally large loads (determined by the city) ................ $25 plus Computer/monitor (in addition to above costs) ..................... $15 Car tires with or without rims (in addition to above costs) ....... $3 TVs all sizes (in addition to above costs) ........................... $10 VCRs (in addition to above costs) .................................... $10 Printers (in addition to above costs) ................................... $10 Appliances (any residential appliance-in addition to above costs)... $10 Agenda Item G2 Example fees: Car without trailer plus console TV .................. $20 Pick-up truck with appliance and computer $40 Please call 651-249-2400 with any questions you may have regarding the fall collection event. �S• i� • � Council approval of Fall Clean-up event scheduled for October 20, 2007 is recommended. AGENDA NO. 1-1 AGENDA REPORT TO: City Council FROM: Finance and Administration Manager RE: APPROVAL OF CLAIMS DATE: September 17, 2007 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 155,613.25 Checks # 73499 thru # 73552 dated 09/04/07 to 09/11/07 $ 108,317.18 Disbursements via debits to checking account dated 08/31/07 thru 09/06/07 $ 214,629.59 Checks # 73553 thru # 73600 dated 09/10/07 to 0/18/07 $ 339,860.06 Disbursements via debits to checking account dated 09/07/07 thru 09/14/07 $ 818,420.08 Total Accounts Payable PAYROLL $ 455,183.69 Payroll Checks and Direct Deposits dated 09/07/07 $ 2,751.91 Payroll Deduction check # 1003027 thru # 1003029 dated 09/07/07 $ 457,935.60 Total Payroll $ 1,276,355.68 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2903 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. ds. attachments S:\CTY Lists and Reports 2007\Agenda Reports\09-24-07\1 1 Approval of Claims Check Register City of Maplewood Check Date Vendor 73499 0910412007 00001 ONE TIME VENDOR 73500 0910412007 01284 POSTMASTER 73501 0911112007 00111 ANIMAL CONTROL SERVICES INC 09111/2007 00111 ANIMAL CONTROL SERVICES INC 73502 09/1112007 03365 NICK FRANZEN 73503 0911112007 02728 KIMLEY -HORN & ASSOCIATES INC 09/1112007 02728 KIMLEY -HORN & ASSOCIATES INC 09111/2007 02728 KIMLEY -HORN & ASSOCIATES INC 73504 09/1112007 01018 MINNEAPOLIS FINANCE DEPT 73505 0911112007 01337 RAMSEY COUNTY -PROP REC & REV 73506 0911112007 01504 CITY OF ST PAUL 09111/2007 01504 CITY OF ST PAUL 73507 0911112007 03918 ACCOUNTEMPS 0911112007 03918 ACCOUNTEMPS 73508 09/1112007 03936 AMAZON ENVIRONMENTAL, INC. 73509 09111/2007 00100 ANCOM COMMUNICATIONS INC 73510 09/1112007 01974 BLUE CROSS REFUNDS 73511 0911112007 03407 D. K. DOCKENDORF INC 73512 09/1112007 00358 DGM INC. 09111/2007 00358 DGM INC. 09/1112007 00358 DGM INC. 0911112007 00358 DGM INC. 09/1112007 00358 DGM INC. 09111/2007 00358 DGM INC. 09/1112007 00358 DGM INC. 73513 0911112007 02743 RICHARD DOBLAR 73514 0911112007 00477 ESS BROTHERS & SONS INC 73515 09111/2007 03516 ANTHONY GABRIEL 73516 0911112007 02945 HEALTHEAST VEHICLE SERVICES 73517 0911112007 03597 MARY JO HOFMEISTER 73518 09/1112007 02506 HUNT ELECTRIC CORP 09111/2007 02506 HUNT ELECTRIC CORP 73519 09/1112007 00483 IDEACOM MID - AMERICA 73520 0911112007 03925 INDOOR ENVIRONMENT GROUP 73521 09/1112007 02995 INTEGRATED LOSS CONTROL INC 73522 09111/2007 00748 CAROL JAGOE 73523 09/1112007 03934 LISA KROLL 73524 0911112007 00393 DEPT OF LABOR & INDUSTRY 73525 09/1112007 00857 LEAGUE OF MINNESOTA CITIES 09111/2007 00857 LEAGUE OF MINNESOTA CITIES 73526 09/1112007 00983 METRO SALES INC 73527 0911112007 00001 ONE TIME VENDOR 73528 0911112007 00001 ONE TIME VENDOR 73529 09111/2007 00001 ONE TIME VENDOR 73530 0911112007 00001 ONE TIME VENDOR 73531 0911112007 00001 ONE TIME VENDOR 73532 09/1112007 00001 ONE TIME VENDOR 73533 09111/2007 00001 ONE TIME VENDOR 73534 09/1112007 00001 ONE TIME VENDOR 73535 0911112007 01256 PERSONNEL DECISIONS INTL 73536 09/1112007 03151 PETTY CASH 73537 09111/2007 03757 PRO DESIGN CONSTRUCTION 73538 09/1112007 03872 PRO STAFF 73538 0911112007 03872 PRO STAFF 73539 09/1112007 01678 QWEST 09111/2007 01678 QWEST 73540 09/1112007 03840 REAL LIFE VIDEO Description Amount N SKOWYRA 8124 PAYROLL CK MAILING OF CITY NEWS PERMIT #4903 PATROL & BOARDING FEE 8113 - 8126 PATROL & BOARDING FEE 8120 - 914 REIMS FOR INT & MILEAGE 7/1 - 8130 PROJ 06 -17 PROF SRVS THRU 7131 PROJ 04 -21 PROF SRVS THRU 7131 PROJ 02 -21 PROF SRVS THRU 7131 AUTO PAWN SYSTEM - JULY FLEET SUPPOT FEES - AUGUST RECORD MGMT SOFTWARE FEES - MEDICAL SUPPLIES TEMPORARY EMPLOYEE WEEK END TEMPORARY EMPLOYEE WEEK END 813 RECYCLING USED PAINT INSTALL 800 MHZ RADIOS REFUND WRONG DATE AMB 072022 REFUND ESCROW - 1164 FROST AVE TOW VEHICLE TOW VEHICLE TOW FORFEITURE VEHICLE TOW VEHICLE TOW VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE REIMS FOR TUITION & BOOKS 7111 -8/18 PROD 06 -16 SANITARY MANHOLE REIMS FOR TUITION 7111 - 8115 VEHICLE CONVERSION REIMS FOR MILEAGE 8116 - 8131 REPAIR TENNIS COURT LIGHTS REPAIR TENNIS COURT LIGHTS SERVICE CALL MCC WATER LEAK INVESTIGATION RIGHT -TO -KNOW TRAINING - SEPT REIMS FOR MILEAGE 8129 REIMS FOR MILEAGE 8125 - 8131 MONTHLY SURTAX - AUG 2400093607 MEMBERSHIP DUES MEMBERSHIP DUES QUARTERLY COLOR COST PER COPY REFUND D MILLER - AMB 07003462 REFUND S HARRIS AMB 05002492 REFUND J FALKENSTEIN - CANCELLED REFUND K ANDERSON - BCBS REFUND K VANFROST - BASKETBALL REFUND M SIENKIEWICZAMB 06019602 REFUND K KUHNLY - SOCCER REFUND JUBILEE MUSIC - OVERPD POLICE SERGEANT PROMOTIONAL REPLENISH PETTY CASH REPAIR WATER DAMAGED WALLS AT TEMP CONTROLLER WEEK END 815 TEMP CONTROLLER WEEK END 8126 FEES FOR RADIO REPEATER AT MALL FEES FOR RADIO REPEATER AT VIDEO TECHNICIAN SERVICES - 682.07 4,500.00 1,730.79 1,033.96 170.03 39,977.90 10, 720.59 1,304.26 616.00 577.80 3,798.00 931.64 1,834.40 1,834.40 140.00 18,171.68 72.48 1,010.08 111.83 90.53 90.53 90.53 90.53 90.53 90.53 522.31 15,506.40 465.00 53.00 11.88 890.68 586.23 273.00 350.00 713.00 16.61 6.31 3,288.62 19,033.00 20.00 533.34 722.74 543.00 325.00 100.00 100.00 73.00 41.37 10.00 1,309.18 342.07 588.90 2,572.96 2,387.41 117.15 117.15 1.932.15 2 Check Register City of Maplewood Check 73541 73542 73543 73544 73545 73546 73547 73548 73549 73550 73551 73552 i• i� r • r � 1' 1� i• i1 i 11 I' 11 i• i� r r 1' I� i• i1 I' 1� 1• 1i i• i� r • r � Vendor Description Amount r • r 1 �• i I I i i •' r r .• 1 I.' i i •' Ii 1 REGAL AUTO WASH DETAIL XX REGIONS HOSPITAL RICK JOHNSON DEER & BEAVER INC DR. JAMES ROSSINI DEB SCHMIDT CHRISTINE SOUTTER SUMMIT INSPECTIONS ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC UNION SECURITY INSURANCE CO W P S MEDICARE PART B W P S MEDICARE PART B WINDY RIDGE RANCH, LLC CAR WASH FEE - AUGUST MEDICAL SUPPLIES DEER REMOVAL - AUG FITNESS PROGRAM ADMIN FEE - REIMB FOR PARKING & MILEAGE 611 - REIMB FOR MILEAGE 318 - 8110 ELECTRICAL INSPECTIONS PROJ 07 -14 SEWER TELEVISING PROD 07 -14 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING LTD PLAN 4043120 -2 SEPT REFUND TO MEDICARE DUP PMT REFUND WRONG DATE AMB 072022 HORSE CAMP INSTRUCTOR FEE 119.16 83.70 200.00 100.00 53.59 206.27 4,289.20 485.00 360.00 350.00 275.00 260.00 160.00 160.00 2,924.62 334.26 289.90 1,650.00 54 Checks in this report. 100.0 1 O.La 91 CITY OF MAPLEVVOOD Disbursements via Debits bu Checking account Transmitted Settlement Date Date Payee Description Amount 08/30/0 08/3107 MN Dept of Natural Resources ONR electronic licenses 450.50 08/30/07 09/04/07 MN State Treasurer Drivers License/Deputy Registrar 19.372.14 09/04/07 09/05/07 yNN State Treasurer Drivers License/Deputy Registrar 16.837.41 08/04/07 08/05/07 UG Bank VISA One Card* Purchasing card items 45.202.03 00/05/07 09V06/07 MN State Treasurer Drivers Licenae/OeputyRegie\nar 26.45420 TOTAL 10831718 *Detailed listing of VISA purchases iaattached. Trans Date Posting Date Merchant Name Trans Amount Name 08/17/2007 08/20/2007 CUB FOODS, INC. $6.37 MANDY ANZALDI 08/19/2007 08/20/2007 SPRINT *WIRELESS SVCS $44.51 JIM BEHAN 08/20/2007 08/21/2007 NORTH HEIGHTS HARDWARE IN $56.45 JIM BEHAN 08/22/2007 08/23/2007 BRAY INTERNATIONAL INC $412.10 JIM BEHAN 08/23/2007 08/24/2007 CYBEX - 01 $78.64 JIM BEHAN 08/23/2007 08/24/2007 HORIZON POOL SUPPLY $92.01 JIM BEHAN 08/27/2007 08/28/2007 WW GRAINGER 499 $60.00 JIM BEHAN 08/27/2007 08/29/2007 BLOOMINGTON SECURITY SOLU $93.72 JIM BEHAN 08/28/2007 08/29/2007 MUSKA LIGHTING CENTER $119.06 JIM BEHAN 08/29/2007 08/30/2007 CONTINENTAL RESEARCH $398.84 JIM BEHAN 08/29/2007 08/30/2007 GOPHER BEARING COMPANY $170.21 JIM BEHAN 08/29/2007 08/30/2007 NEPTUNE BENSON INC $131.40 JIM BEHAN 08/29/2007 08/31/2007 THE HOME DEPOT 2801 $59.99 JIM BEHAN 08/30/2007 08/31/2007 NORTH HEIGHTS HARDWARE IN $80.00 JIM BEHAN 08/22/2007 08/24/2007 SPORTSMAN WAREHOUSE NO 13 $353.60 DAN BUSACK 08/28/2007 08/30/2007 BROWNELLS INC $105.71 DAN BUSACK 08/29/2007 08/30/2007 S T ACTION PRO INC $221.60 DAN BUSACK 08/29/2007 08/31/2007 BROWNELLS INC $415.82 DAN BUSACK 06/06/2007 08/30/2007 ONLINE DIRECT PRODUCTS $3.95 HEIDI CAREY 08/16/2007 08/20/2007 INNOVATIVE COLOR PRINTING $601.73 HEIDI CAREY 08/20/2007 08/21/2007 FEDEX KINKO'S #0617 $13.83 HEIDI CAREY 08/20/2007 08/22/2007 POSTERSIGNS $211.40 HEIDI CAREY 08/28/2007 08/29/2007 JUPITERIMAGES $14.95 HEIDI CAREY 08/28/2007 08/30/2007 INNOVATIVE COLOR PRINTING $42.30 HEIDI CAREY 08/20/2007 08/21/2007 G & K SERVICES 006 $88.65 CHARLES DEAVER 08/23/2007 08/27/2007 VANCE BROTHERS INC $325.89 THOMAS DEBILZAN 08/21/2007 08/22/2007 CONCRETE FORM ENGINEERS $109.68 DOUG EDGE 08/13/2007 08/20/2007 TRANE TWIN CITIES $1,681.98 LARRY FARR 08/13/2007 08/20/2007 TRANE TWIN CITIES $11.00 LARRY FARR 08/20/2007 08/21/2007 G & K SERVICES 006 $606.52 LARRY FARR 08/20/2007 08/21/2007 G & K SERVICES 006 $214.88 LARRY FARR 08/22/2007 08/27/2007 ARM COM DISTRIBUTING CO $138.45 LARRY FARR 08/30/2007 08/31/2007 TARGET 00011858 $28.03 LARRY FARR 08/24/2007 08/27/2007 SENSIBLE LAND USE COAL ($32.00) SHANK FINWALL 08/28/2007 08/30/2007 INT'L CODE COUNCIL INC $565.00 DAVID FISHER 08/23/2007 08/24/2007 CITY OF ROSEVILLE CITY HA $1,730.00 MYCHAL FOWLDS 08/27/2007 08/28/2007 I.S.S.I. BUSINESS S $58.50 MYCHAL FOWLDS 08/27/2007 08/29/2007 DE LACE LANDEN OP01 OF 01 $265.19 MYCHAL FOWLDS 08/27/2007 08/29/2007 DE LAGS LANDEN OP01 OF 01 $278.45 MYCHAL FOWLDS 08/27/2007 08/31/2007 TRANE TWIN CITIES $558.25 MYCHAL FOWLDS 08/19/2007 08/21/2007 INSIGHT PUBLIC SECTORS $6.48 NICK FRANZEN 08/19/2007 08/21/2007 INSIGHT PUBLIC SECTORS $59.00 NICK FRANZEN 08/19/2007 08/21/2007 INSIGHT PUBLIC SECTORS $202.03 NICK FRANZEN 08/20/2007 08/21/2007 PAYPAL *ASSETRECOVE $1,100.00 NICK FRANZEN 08/20/2007 08/22/2007 INSIGHT PUBLIC SECTORS $11.10 NICK FRANZEN 08/27/2007 08/29/2007 INSIGHT PUBLIC SECTORS $9.31 NICK FRANZEN 08/28/2007 08/30/2007 INSIGHT PUBLIC SECTORS $7.83 NICK FRANZEN 08/30/2007 08/30/2007 HP DIRECT- PUBLICSECTOR $276.90 NICK FRANZEN 08/16/2007 08/20/2007 OFFICE DEPOT #1090 $420.72 PATRICIA FRY 08/20/2007 08/21/2007 OFFICE DEPOT #1090 $86.54 PATRICIA FRY 08/20/2007 08/22/2007 OFFICE DEPOT #1090 ($63.88) PATRICIA FRY 08/21/2007 08/23/2007 OFFICE DEPOT #1090 $16.42 PATRICIA FRY 08/22/2007 08/23/2007 CUB FOODS, INC. $37.51 PATRICIA FRY 08/22/2007 08/24/2007 OFFICE DEPOT #1090 ($63.88) PATRICIA FRY 08/22/2007 08/24/2007 OFFICE DEPOT #1090 $16.89 PATRICIA FRY 08/24/2007 08/27/2007 CUB FOODS, INC. $31.21 PATRICIA FRY 08/27/2007 08/29/2007 CURTIS 1000 $454.74 PATRICIA FRY Trans Date Posting Date Merchant Name Trans Amount Name 08/28/2007 08/29/2007 CUB FOODS, INC. $21.91 PATRICIA FRY 08/28/2007 08/30/2007 OFFICE DEPOT #1090 $8.97 PATRICIA FRY 08/30/2007 08/31/2007 CUB FOODS, INC. $22.49 PATRICIA FRY 08/29/2007 08/30/2007 MOGREN LANDSCAPE SUPPLY L $27.96 DAVID GERMAIN 08/21/2007 08/22/2007 ALERT ALL CORP $945.88 CLARENCE GERVAIS 08/29/2007 08/31/2007 CHILI'S GR122400002246 $33.00 CLARENCE GERVAIS 08/30/2007 08/31/2007 PEI WEI ASIANDINER0113 $25.56 CLARENCE GERVAIS 08/16/2007 08/20/2007 OFFICE DEPOT #1090 $17.55 JEAN GLASS 08/17/2007 08/20/2007 OFFICE DEPOT #1090 $34.60 JEAN GLASS 08/16/2007 08/20/2007 RAINBOW FOODS 00088526 $16.35 JANET M GREW HAYMAN 08/16/2007 08/20/2007 OFFICE DEPOT #1090 $106.97 KAREN E GUILFOILE 08/20/2007 08/22/2007 OFFICE DEPOT #1090 ($54.28) KAREN E GUILFOILE 08/21/2007 08/22/2007 SWANK MOTION PICTURES $1,154.46 KAREN E GUILFOILE 08/21/2007 08/22/2007 GOGGLE *DRUGSTORE.COM $136.27 KAREN E GUILFOILE 08/25/2007 08/27/2007 CLOVER SUPER FOODS $511.83 LORI HANSOM 08/24/2007 08/27/2007 TARGET 00021014 $6.36 PATRICK HEFFERNAN 08/24/2007 08/27/2007 TARGET 00021014 $4.24 PATRICK HEFFERNAN 08/24/2007 08/27/2007 THE HOME DEPOT 2801 $3.17 PATRICK HEFFERNAN 08/30/2007 08/31/2007 TARGET 00011858 $24.86 RON HORWATH 08/17/2007 08/20/2007 KNOWLANS #2 $80.20 ANN E HUTCHINSON 08/17/2007 08/20/2007 ABC ZONE - OAKDALE $30.66 ANN E HUTCHINSON 08/17/2007 08/20/2007 KMART 7106 $7.64 ANN E HUTCHINSON 08/30/2007 08/31/2007 KNOWLANS #2 $26.97 ANN E HUTCHINSON 08/21/2007 08/22/2007 ROBERT BROOKE AND ASSOCIA $64.20 DAVID JAHN 08/29/2007 08/31/2007 WOLF CAMERA #1530 $17.25 TOM KALKA 08/21/2007 08/22/2007 YOGA FIT WORLDWIDE, INC. $469.25 MARY B KOEHNEN 08/26/2007 08/27/2007 TARGET 00000687 $17.76 MARY B KOEHNEN 08/29/2007 08/30/2007 PAYPAL *GOVTTRNGSVC $75.00 DUWAYNE KONEWKO 08/29/2007 08/30/2007 PAYPAL *GOVTTRNGSVC $75.00 DUWAYNE KONEWKO 08/20/2007 08/21/2007 OFFICE DEPOT #1090 $67.88 LISA KROLL 08/20/2007 08/21/2007 OFFICE DEPOT #1090 $172.69 LISA KROLL 08/21/2007 08/22/2007 RAGAN COMMUNICATIONS INC $89.00 LISA KROLL 08/22/2007 08/23/2007 PIONEER PRESS ADVERTISIN $732.72 LISA KROLL 08/22/2007 08/23/2007 PIONEER PRESS ADVERTISIN $681.60 LISA KROLL 08/23/2007 08/24/2007 REED BUS INFO ACCT REC $381.33 LISA KROLL 08/23/2007 08/24/2007 LILLIE SUBURBAN NEWSPAPE $977.34 LISA KROLL 08/24/2007 08/27/2007 OFFICE MAX $98.98 LISA KROLL 08/29/2007 08/31/2007 SKILLPATH SEMINARS $299.00 STEVEN KUMMER 08/22/2007 08/23/2007 FRATTALLONE'S ACE HDWE $33.81 MICHAEL LIDBERG 08/22/2007 08/24/2007 MILLS FLEET FARM #27 $20.18 DENNIS LINDORFF 08/28/2007 08/29/2007 NORTHERN TOOL EQUIP -MN $104.30 DENNIS LINDORFF 08/17/2007 08/20/2007 VIKING ELEC - CREDIT DEPT. $458.85 STEVE LUKIN 08/17/2007 08/20/2007 METRO FIRE $2,522.50 STEVE LUKIN 08/20/2007 08/21/2007 MENARDS 3059 $245.77 STEVE LUKIN 08/21/2007 08/22/2007 EMERGENCY APPARATUS MAINT $1,127.88 STEVE LUKIN 08/21/2007 08/22/2007 EMERGENCY APPARATUS MAINT $1,123.49 STEVE LUKIN 08/22/2007 08/23/2007 METRO SALES INC $533.34 STEVE LUKIN 08/22/2007 08/23/2007 WMS *WASTE MGMT WMEZPAY $641.56 STEVE LUKIN 08/23/2007 08/27/2007 SEARS ROEBUCK 1122 $211.80 STEVE LUKIN 08/23/2007 08/27/2007 THE HOME DEPOT 2801 $30.71 STEVE LUKIN 08/24/2007 08/27/2007 THE HOME DEPOT 2801 $14.33 STEVE LUKIN 08/24/2007 08/27/2007 THE HOME DEPOT 2801 $34.59 STEVE LUKIN 08/27/2007 08/29/2007 AIRGAS NORTH CENTRAL $661.16 STEVE LUKIN 08/28/2007 08/29/2007 EMERGENCY APPARATUS MAINT $1,669.36 STEVE LUKIN 08/28/2007 08/29/2007 EMERGENCY APPARATUS MAINT $1,096.06 STEVE LUKIN 08/28/2007 08/30/2007 MERIDIANMED $150.00 STEVE LUKIN 08/29/2007 08/31/2007 OVERHEAD DOOR OF NORTH $500.00 STEVE LUKIN Trans Date Posting Date Merchant Name Trans Amount Name 08/20/2007 08/21/2007 G & K SERVICES 006 $311.32 MARK MARUSKA 08/23/2007 08/24/2007 QWESTCOMM *TN651 $57.86 ROBERT MITTET 08/28/2007 08/29/2007 COMCAST CABLE COMM $117.35 ROBERT MITTET 08/17/2007 08/20/2007 PIONEER PRESS SUBSCRIPTI $104.78 ED NADEAU 08/29/2007 08/30/2007 METROCALL ARCH WIRE $15.93 ED NADEAU 08/29/2007 08/30/2007 LINDERS GARDEN CENTER $33.85 ED NADEAU 08/20/2007 08/22/2007 TRI -STATE BOBCAT INC. $651.63 BRYAN NAGEL 08/21/2007 08/23/2007 MIDWEST FENCE $241.08 JOHN NAUGHTON 08/21/2007 08/23/2007 MIDWEST FENCE $3.53 JOHN NAUGHTON 08/20/2007 08/21/2007 G & K SERVICES 006 $115.64 AMY NIVEN 08/20/2007 08/21/2007 G & K SERVICES 006 $210.12 AMY NIVEN 08/20/2007 08/21/2007 G & K SERVICES 006 $712.90 AMY NIVEN 08/28/2007 08/30/2007 THE HOME DEPOT 2801 $24.42 ERICK OSWALD 08/23/2007 08/27/2007 OFFICE DEPOT #1090 $230.03 MARY KAY PALANK 08/21/2007 08/22/2007 CONSOLIDATED PLASTICS CO $105.57 PHILIP F POWELL 08/22/2007 08/23/2007 MEDCO SUPPLY $78.76 PHILIP F POWELL 08/24/2007 08/27/2007 DRI *PINNACLE ESTORE $71.56 PHILIP F POWELL 08/29/2007 08/29/2007 ULINE *SHIP SUPPLIES $191.43 PHILIP F POWELL 08/24/2007 08/27/2007 TRI -ANIM HEALTH SERVICES $507.56 ROBERT PRECHTEL 08/28/2007 08/29/2007 PHILLIPS MEDICAL X4113 $845.00 ROBERT PRECHTEL 08/29/2007 08/30/2007 TRI -ANIM HEALTH SERVICES $44.34 ROBERT PRECHTEL 08/16/2007 08/20/2007 KATH AUTO PARTS NSP $13.78 STEVEN PRIEM 08/16/2007 08/20/2007 KATH AUTO PARTS NSP $2.68 STEVEN PRIEM 08/17/2007 08/20/2007 EAT INC $67.10 STEVEN PRIEM 08/17/2007 08/20/2007 BOYER FORD TRUCKS INC $10.40 STEVEN PRIEM 08/17/2007 08/20/2007 ZIEGLER INC - RETAIL $154.48 STEVEN PRIEM 08/20/2007 08/22/2007 TRI -STATE BOBCAT INC. $93.72 STEVEN PRIEM 08/20/2007 08/23/2007 CATCO PARTS &SERVICE $15.12 STEVEN PRIEM 08/21/2007 08/23/2007 KATH AUTO PARTS NSP $19.38 STEVEN PRIEM 08/22/2007 08/23/2007 POLAR CHEVROLET $80.48 STEVEN PRIEM 08/22/2007 08/24/2007 KATH AUTO PARTS NSP $32.93 STEVEN PRIEM 08/22/2007 08/24/2007 KATH AUTO PARTS NSP $10.61 STEVEN PRIEM 08/22/2007 08/24/2007 KATH AUTO PARTS NSP $12.15 STEVEN PRIEM 08/22/2007 08/24/2007 KATH AUTO PARTS NSP $41.61 STEVEN PRIEM 08/22/2007 08/24/2007 VERMEER SALES & SERVICE $18.19 STEVEN PRIEM 08/23/2007 08/27/2007 KATH AUTO PARTS NSP $29.08 STEVEN PRIEM 08/24/2007 08/27/2007 FACTORY MOTOR PARTS #19 $47.97 STEVEN PRIEM 08/27/2007 08/28/2007 MTI DISTRIBUTING, INC. -PL $169.45 STEVEN PRIEM 08/28/2007 08/29/2007 TRUCK UTILITIES INC $45.33 STEVEN PRIEM 08/28/2007 08/30/2007 KATH AUTO PARTS NSP $19.91 STEVEN PRIEM 08/28/2007 08/30/2007 KATH AUTO PARTS NSP $13.99 STEVEN PRIEM 08/29/2007 08/30/2007 BAUER BULT TRE33200023 $648.05 STEVEN PRIEM 08/29/2007 08/30/2007 THE AUTOMOTIVE TRAINING G $567.00 STEVEN PRIEM 08/29/2007 08/31/2007 EAT INC $67.10 STEVEN PRIEM 08/17/2007 08/20/2007 SHRED -IT 01 OF 01 $109.56 KEVIN RABBETT 08/20/2007 08/21/2007 NOVACARE REHB /HEALT $450.00 TERRIE RAMEAUX 08/17/2007 08/23/2007 DALCO ENTERPRISES, INC $774.12 MICHAEL REILLY 08/30/2007 08/31/2007 HILLYARD INC MINNEAPOLIS $92.92 MICHAEL REILLY 08/17/2007 08/20/2007 DOROTHY ANN BAKERY & CAFE $47.45 AUDRA ROBBINS 08/20/2007 08/22/2007 HOLLYWOOD VIDEO $8.50 AUDRA ROBBINS 08/21/2007 08/22/2007 PAYPAL *ALLPOSTERSC $19.92 AUDRA ROBBINS 08/22/2007 08/24/2007 WONDER /HOSTESS #63 $30.79 AUDRA ROBBINS 08/22/2007 08/24/2007 MN ZOO TARS $288.80 AUDRA ROBBINS 08/22/2007 08/24/2007 MN ZOO TARS $250.00 AUDRA ROBBINS 08/23/2007 08/24/2007 CUB FOODS, INC. $31.96 AUDRA ROBBINS 08/24/2007 08/27/2007 TARGET 00011858 $16.13 AUDRA ROBBINS 08/27/2007 08/28/2007 CUB FOODS, INC. $62.45 AUDRA ROBBINS Trans Date Posting Date Merchant Name Trans Amount Name 08/27/2007 08/29/2007 CUB FOODS, INC. S5C ($10.59) AUDRA ROBBINS 08/28/2007 08/29/2007 PAPA MURPHYS MAPLEWOOD $124.88 AUDRA ROBBINS 08/29/2007 08/31/2007 AMC ROSEDALE 101006519 $354.00 AUDRA ROBBINS 08/23/2007 08/24/2007 MOGREN LANDSCAPE SUPPLY L $18.64 ROBERT RUNNING 08/17/2007 08/20/2007 OFFICE DEPOT #1090 $170.39 HARRIET J RYDEL 08/22/2007 08/24/2007 OFFICE DEPOT #1090 $75.64 HARRIET J RYDEL 08/27/2007 08/30/2007 YARUSSO BROS $165.81 HARRIET J RYDEL 08/22/2007 08/24/2007 THE HOME DEPOT 2801 $16.91 JAMES SCHINDELDECKER 08/23/2007 08/24/2007 MENARDS 3022 $21.50 JAMES SCHINDELDECKER 08/20/2007 08/22/2007 UNIFORMS UNLIMITED INC $305.55 MICHAEL SHORTREED 08/22/2007 08/24/2007 UNIFORMS UNLIMITED INC $1,123.78 MICHAEL SHORTREED 08/23/2007 08/27/2007 UNIFORMS UNLIMITED INC $36.00 MICHAEL SHORTREED 08/28/2007 08/30/2007 UNIFORMS UNLIMITED INC $36.21 MICHAEL SHORTREED 08/29/2007 08/31/2007 UNIFORMS UNLIMITED INC $45.26 MICHAEL SHORTREED 08/29/2007 08/31/2007 UNIFORMS UNLIMITED INC $14.95 MICHAEL SHORTREED 08/29/2007 08/31/2007 OFFICE DEPOT #1090 $168.88 ANDREA SINDT 08/20/2007 08/21/2007 BACHMAN'S INC #0004 $142.60 PAULINE STAPLES 08/17/2007 08/20/2007 S & T OFFICE PRODUCTS $15.51 JOANNE M SVENDSEN 08/17/2007 08/20/2007 OFFICE MAX $137.05 JOANNE M SVENDSEN 08/21/2007 08/22/2007 LOFFLER COMPANIES INC $259.86 JOANNE M SVENDSEN 08/21/2007 08/23/2007 ON SITE SANITATION INC $63.90 DOUGLAS J TAUBMAN 08/24/2007 08/27/2007 CUB FOODS #155629 $73.89 JAMES TAYLOR 08/20/2007 08/22/2007 THE HOME DEPOT 2801 $22.30 TODD TEVLIN 08/23/2007 08/24/2007 HENRIKSEN ACE HARDWARE $3.39 DAVID J THOMALLA 08/22/2007 08/23/2007 LABSAFE *1010080001 $668.11 SUSAN ZWIEG 08/23/2007 08/24/2007 TCA *BALDWIN COOKE $266.14 SUSAN ZWIEG 08/23/2007 08/27/2007 ANCOM TECHNICAL CENTER IN $226.71 SUSAN ZWIEG Check Register City of Maplewood 09114/2007 Check Date Vendor Description Amount 73553 09110/2007 02464 US BANK FUNDS FOR ATM 10,000.00 73554 09/1212007 03738 BETHEL & ASSOCIATES, PA HR SERVICES 8116 - 915 4,602.08 73555 09/1312007 03616 SIBLEY COVE, LTD PARTNERSHIP TAX INCREMENT - TIF HOUSING DIST 1 -8 31,467.66 73556 0911812007 01973 ERICKSON OIL PRODUCTS INC CAR WASHES - AUGUST 106.50 73557 0911812007 00687 HUGO'S TREE CARE INC TREE WORK 2,029.09 0911812007 00687 HUGO'S TREE CARE INC TREE WORK 1,437.75 0911812007 00687 HUGO'S TREE CARE INC TREE WORK 1,241.26 73558 0911812007 01360 REINHART FOODSERVICE MDSE FOR RESALE 170.42 73559 0911812007 01504 CITY OF ST PAUL CRIME LAB SERVICES - AUGUST 75.00 73560 0911812007 01190 XCEL ENERGY ELECTRIC UTILITY 12,406.46 0911812007 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 5,530.24 09118/2007 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 3,134.68 09118/2007 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 2,794.52 0911812007 01190 XCEL ENERGY EQUIP LOAN 494.06 0911812007 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 305.86 0911812007 01190 XCEL ENERGY FIRE SIRENS 46.42 73561 0911812007 01798 YOCUM OIL CO. UNLEADED MID -GRADE 89 OCTANE 17,930.74 73562 09/1812007 01047 3M ROLL GOODS FOR SIGN FABRICATION 1,533.60 09/1812007 01047 3M ROLL GOODS FOR SIGN FABRICATION 915.37 0911812007 01047 3M ROLL GOODS FOR SIGN FABRICATION 148.57 73563 0911812007 03918 ACCOUNTEMPS TEMPORARY EMPLOYEE WEEK END 8131 1,731.22 73564 0911812007 01974 BLUE CROSS REFUNDS DUP PMT ON ACCT 071911 83.57 73565 0911812007 00240 C.S.C. CREDIT SERVICES APPLICANT BACKGROUD CHECKS 50.22 73566 09118/2007 03939 LUANNE CORTESI REIMS FOR MILEAGE 8130 12.55 73567 09118/2007 03658 CHARLES DEAVER REIMS FOR MILEAGE 713 - 8131 50.49 73568 09/1812007 03444 TOM DOUGLASS REIMB FOR TUITION & BOOKS 1118 - 5117 808.00 73569 09/1812007 03937 EPIC MEDIA VIDEO PRODUCTION 202.68 73570 09118/2007 00471 VIRGINIA ERICKSON REIMB FOR UNIFORMS 9/7 127.00 73571 09118/2007 01401 FIRST STUDENT INC BUS FEE TO WILD MOUNTAIN 321.25 09/1812007 01401 FIRST STUDENT INC BUS FEE TO MN ZOO 297.50 09/1812007 01401 FIRST STUDENT INC BUS FEE TO CASCADE BAY 297.50 09118/2007 01401 FIRST STUDENT INC BUS FEE TO AMC THEATERS ROSEVILLE 155.00 73572 09118/2007 03924 FORMS & SYSTEMS OF MINNESOTA TICKET WRITER THERMAL PAPER 115.99 73573 0911812007 00531 FRA -DOR INC. MILLINGS TO REPAIR STORM EASEMENT 261.99 73574 0911812007 02945 HEALTHEAST VEHICLE SERVICES VEHICLE CONVERSION 2,308.95 09118/2007 02945 HEALTHEAST VEHICLE SERVICES VEHICLE CONVERSION 442.18 73575 09118/2007 00615 HLB TAUTGES REDPATH, LTD 2006 AUDIT, ACCOUNTING ASSISTANCE 21,000.00 73576 09/1812007 00821 DAVID KVAM WEDDING RECEPTION SECURITY 9115 245.00 73577 09/1812007 00827 L M C 1 T INS QUARTERLY PREMIUM OCT - DEC 47,488.00 73578 09118/2007 03636 SCOTT LANGNER REIMB FOR TUITION 9/6 1,395.00 73579 09118/2007 02530 MCKINZIE METRO APPRAISAL PROD 02 -07 APPRAISAL- SCHREIER 2,150.00 73580 0911812007 00982 METRO FIRE INC GAS CYLINDER & CARRY CASE FOR 213.22 73581 0911812007 00001 ONE TIME VENDOR REFUND S DUNN ROCHESTER COURT 383.07 73582 09118/2007 00001 ONE TIME VENDOR REIMB M RYAN FOR MAILBOXES 190.00 73583 09118/2007 00001 ONE TIME VENDOR REFUND D FISHER CANCELLED CLASS 100.00 73584 09/1812007 00001 ONE TIME VENDOR REFUND K CHLEBECK CANCELLED SWIM 90.00 73585 09/1812007 00001 ONE TIME VENDOR REFUND J ROBINSON BIRTHDAY PARTY 84.14 73586 09118/2007 00001 ONE TIME VENDOR REFUND L HOLST CANCELLED ZUMBA 42.00 73587 09118/2007 00001 ONE TIME VENDOR REFUND M WERSONSKE JUNE BCBS 20.00 73588 09/1812007 01225 OSWALD HOSE & ADAPTERS COUPLING ATTACHMENT 14.00 73589 09/1812007 03487 ROBB PRECHTEL REIMB FOR MILEAGE 9/6 - 919 140.65 73590 09118/2007 03872 PRO STAFF TEMP CONTROLLER WEEK END 9/2 1,979.20 73591 09118/2007 01383 ROSEVILLE AREA SCHOOLS SHARED FACILITY COST EDGERTON 19,437.00 73592 09/18/2007 02632 SERVICE MASTER DEEP CLEAN PW BUILDING 2,236.50 09/18/2007 02632 SERVICE MASTER CARPET CLEANING AT PW 862.65 73593 09118/2007 03179 SEWER EQUIP CO OF AMERICA SEWER ROD 3,063.76 6 Check Register City of Maplewood 09114/2007 Check Date Vendor Description Amount 73594 09118/2007 01455 MICHAEL SHORTREED CAR SHOW SECURITY 245.00 73595 09/1812007 01463 SISTER ROSALIND GEFRE MCC MASSAGES - AUGUST 2,323.00 73596 09/1812007 01510 ST. PAUL PIONEER PRESS ADVERTISING MCC PROMOTION 3,181.00 73597 0911812007 01574 T.A. SCHIFSKY & SONS, INC NEW BITUMINOUS TRAIL FOR PARK 1,229.56 0911812007 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS 373.09 73598 0911812007 03938 VANTAGE CARE RHS PLAN REFUND RHS FOR PREMIUM PD FOR 79.87 73599 0911812007 01750 THE WATSON CO INC MDSE FOR RESALE 87.51 73600 0911812007 01764 TOM WESTLING TENNIS INSTRUCTOR SUMMER SESSION 945.00 0911812007 01764 TOM WESTLING TENNIS INSTRUCTOR SUMMER SESSION 945.00 0911812007 01764 TOM WESTLING TENNIS INSTRUCTOR SESSION 111 450.00 214.629.59 48 Checks in this report. i1J CITY OF MAPLEVVOOD Disbursements via Debits bu Checking account Transmitted Date O9/O6/O O9/O6/0 UA/O7/07 U8/O7/0T U0/O7/O7 O9/U7/0T UQ/O7/07 U8/1O/0T O9/10/O7 O9/10/07 UA/10/07 U8/1O/0T U0/11/O7 O9/11/0T UQ/11/07 U8/11/0T O9/12/O7 O9/12/07 UA/13/07 Settlement Date O9/O7/O O9/O7/0 U9/100 U9/10/07 OSV1D/O7 O9/10/07 UA/10/07 U8/11/0T O0/11/O7 O9/11/0T UQ/11/07 U8/11/0T OSV12/O7 O9/12/07 UA/12/07 U8/12/0T O0/13/O7 O9/13/0T UQ/14/07 Payee IVIN State Treasurer |CIVIA(Vantagepointe) IVIN State Treasurer U.S.Tneeaurer P.E.R.A. Orchard Trust KHN Dept nfNatural Resources IVIN State Treasurer Labor Unions KVIN State Treasurer VV| Dept ofRevenue Pitney Bowes IVIN State Treasurer INN Dept ofRevenue INN Dept nfRevenue MidAmerice |NG IVIN State Treasurer ARC Administration IVIN State Treasurer K�� Description Drivers License/Deputy Registrar Deferred Compensation Drivers License/Deputy Registrar Federal Payroll Tax P.E.R.A. Deferred Compensation DNR electronic licenses Drivers License/Deputy Registrar Union Dues State Payroll Tax State Payroll Tax Postage Drivers Licenae/OeputyRegie\nar Fuel Tax Sales Tax HRAF|ex plan Drivers Licenae/OeputyRegia\nar DCRP& Flex plan payments Drivers License/Deputy Registrar Amount 2&340.33 3,883.66 16,841.66 89.543.08 65,411.42 23.374.15 289.50 18,405.54 2,993.19 17,393.35 1.043.83 2,985.00 24,733.05 309.00 7,316.00 1,897.54 18.338.75 1.032.36 14,727.75 11 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 09/07/07 CAVE, REBECCA 397.80 09/07/07 HJELLE, ERIK 397.80 09/07/07 JUENEMANN, KATHLEEN 397.80 09/07/07 ROSSBACH, WILLIAM 397.80 09/07/07 COPELAND, EUGENE 3,090.00 09/07/07 RYDEL, HARRIET 1,608.35 09/07/07 CHRISTENSON, SCOTT 1,690.15 09/07/07 FARR, LARRY 2,282.48 09/07/ RAMEAUX, THERESE 2,604.12 09/07/07 MITTET, ROBERT 3,366.86 09/07/07 ANDERSON, CAROLE 785.90 09/07/07 DEBILZAN, JUDY 1,128.28 091/07/07 JACKSON, MARY 2,369.82 091/07/07 KELSEY, CONNIE 2,265.39 09/07/07 FRY, PATRICIA 1,881.58 09/07/07 GUILFOILE, KAREN 3,491.86 09/07/07 KROLL, LISA 1,765.44 09/07/07 MORSON, JOHN 552.00 09/07/07 SCHMIDT, DEBORAH 2,047.66 09/07/07 SPANGLER, EDNA 855.69 09/07/07 CORTESI, LUANNE 981.22 09/07/07 JAGOE, CAROL 1,728.46 09/07/07 KELLY, LISA 1,191.73 09/07/07 LARSON, MICHELLE 985.32 09/07/07 MECHELKE, SHERRIE 1,092.81 09/07/07 MOY, PAMELA 838.56 09/07/07 OSTER, ANDREA 1,855.29 09/07/07 WEAVER, KRISTINE 1,893.36 091/07/07 CORCORAN, THERESA 1,758.15 091/07/07 POWELL, PHILIP 2,589.83 09/07/07 RICHIE, CAROLE 1,749.08 09/07/07 THOMALLA, DAVID 4,429.00 09/07/07 ABEL, CLINT 2,433.22 09/07/07 ALDRIDGE, MARK 2,674.95 09/07/07 BAKKE, LONN 2,832.07 09/07/07 BARTZ, PAUL 3,750.82 09/07/07 BELDE, STANLEY 2,560.31 09/07/07 BIERDEMAN, BRIAN 2,996.07 09/07/07 BOHL, JOHN 3,005.70 09/07/07 BUSACK, DANIEL 2,445.82 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 09107/ COFFEY, KEVIN 2,411.15 09107/ CROTTY, KERRY 2,830.77 09107/07 DOBLAR, RICHARD 3,064.29 09/07/07 FRITZE, DEREK 1,64593 09107/07 GABRIEL, ANTHONY 2,940.82 09/07/07 HAWKINSON JR, TIMOTHY 1,758.43 09/07/07 HEINZ, STEPHEN 2,934.27 09/07/07 HIEBERT, STEVEN 3,064.72 09/07/07 JOHNSON, KEVIN 5,054.18 09/07/07 KALKA, THOMAS 739.88 09/07/07 KAKIS, FLINT 3,284.66 09/07/07 KONG, TOMMY 2,400.11 09/07/07 KROLL, BRETT 2,433.22 09/07/07 KVAM, DAVID 3,523.42 09/07/07 LANGNER, TODD 2,171.76 09/07/07 LARSON, DANIEL 2,558.30 09107; LINTNER, HOLLY 673.48 09107; LU, JOHNNIE 2,926.17 09/07/07 MARINO, JASON 2,543.58 09/07/07 MARTIN, JERROLD 2,514.38 09/07/07 MCCARTY, GLEN 2,560.66 09/07/07 METRY, ALESIA 3,415.45 09/07/07 NYE, MICHAEL 2,318.33 09/07/07 OLSON, JULIE 2,445.82 09/07/07 PALMA, STEVEN 2,651.50 09/07 /07 RABBETT, KEVIN 3,587.70 09/07/07 RHUDE, MATTHEW 2,758.62 09/07/07 STEFFEN, SCOTT 3,566.61 09/07/07 STEINER, JOSEPH 2,105.83 09/07/07 SYPNIEWSKI, WILLIAM 2,103.01 09/07/07 SZCZEPANSKI, THOMAS 2,677.36 09/07/07 TRAM, JOSEPH 2,514.38 09/07/07 WENZEL, JAY 2,558.32 09/07/07 XIONG, KAO 2,488.40 09/07/07 BERGERON, JOSEPH 3,532.03 09/07/07 DUGAS, MICHAEL 4,140.69 09/07 /07 ERICKSON, VIRGINIA 2,605.80 09/07/07 FLOR, TIMOTHY 3,827.83 09/07/07 FRASER, JOHN 3,070.98 09/07/07 LANGNER, SCOTT 2,514.38 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 09107/ THEISEN, PAUL 2,514.38 09107/ THIENES, PAUL 3,190.01 09107/07 BARTA, JEREMY 3,516.82 09/07/07 CRISTOFONO, BRIAN 1,963.68 09107/07 DAWSON, RICHARD 2,362.86 09/07/07 DUELLMAN, KIRK 2,253.59 09/07/07 EVERSON, PAUL 3,049.92 09/07/07 HALWEG, JODI 2,417.32 09/07/07 JOHNSON, DOUGLAS 2,581.36 09/07/07 NOVAK, JEROME 2,362.86 09/07/07 OLSON, JAMES 2,956.81 09/07/07 PARSONS, KURT 2,827.18 09/07/07 PETERSON, ROBERT 2,502.45 09/07/07 PRECHTEL, ROBERT 3,146.15 09/07/07 SVENDSEN, RONALD 3,543.43 09/07/07 GERVAIS -JR, CLARENCE 3,146.15 09107; LUKIN, STEVEN 4,016.18 09107; ZWIEG, SUSAN 1,866.15 09/07/07 DOLLERSCHELL, ROBERT 293.39 09/07/07 AHL, R. CHARLES 4,675.69 09/07/07 KNUTSON, LOIS 1,695.76 09/07/07 KONEWKO, DUWAYNE 3,059.51 09/07/07 NIVEN, AMY 1,294.62 09/07/07 PRIEFER, WILLIAM 2,601.26 09/07/07 AHL, GREGORY 210.00 09/07/07 BRINK, TROY 1,875.75 09/07/07 DEBILZAN, THOMAS 2,118.12 09/07/07 EDGE, DOUGLAS 1,968.55 09/07/07 FOERG, ELIZABETH 952.00 09/07/07 FREBERG, RONALD 886.31 09/07/07 HAMRE, MILES 928.00 09/07/07 JONES, DONALD 2,408.90 09/07/07 MEISSNER, BRENT 940.00 09/07/07 MEYER, GERALD 2,057.39 09/07/07 NAGEL, BRYAN 2,486.01 09/07/07 OSWALD, ERICK 2,441.17 09/07/07 RUNNING, ROBERT 2,036.38 09/07/07 SETNES, SAMUEL 315.00 09/07/07 TEVLIN, TODD 1,921.75 09/07/07 BURLINGAME, NATHAN 1,585.35 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 09107/ DUCHARME, JOHN 2,486.06 09107/ ENGSTROM, ANDREW 1,953.35 09107/07 GAYNOR, VIRGINIA 2,121.35 09/07/07 JACOBSON, SCOTT 1,953.35 09107/07 JAROSCH, JONATHAN 2,191.75 09/07/07 KREGER, JASON 2,011.65 09/07/07 KUMMER, STEVEN 2,648.47 09/07/07 LABEREE, ERIN 2,882.35 09/07/07 LINDBLOM, RANDAL 2,486.06 09/07/07 O'CONNOR, DONOVAN 976.00 09/07/07 SCHREMPP, ANTHONY 739.86 09/07/07 THOMPSON, MICHAEL 2,865.33 09/07/07 WACHAL, KAREN 907.23 09/07/07 ZIEMAN, SCOTT 396.00 09/07/07 LUND, MARK 864.00 09/07/07 MARUSKA, MARK 2,912.84 09107; NAUGHTON, JOHN 1,911.75 09107; SCHINDELDECKER, JAMES 1,950.86 09/07/07 BIESANZ, OAKLEY 197.41 09/07/07 DEAVER, CHARLES 662.29 09/07/07 GERNES, CAROLE 371.25 09/07/07 HAYMAN, JANET 1,008.08 09/07/07 HUTCHINSON, ANN 2,400.32 09/07/07 EKSTRAND, THOMAS 3,495.41 09/07/07 LIVINGSTON, JOYCE 1,038.46 09/07/07 SINDT, ANDREA 1,830.95 09/07/07 THOMPSON, DEBRA 690.46 09/07/07 YOUNG, TAMELA 1,717.37 09/07/07 FINWALL, SHANN 2,600.07 09/07/07 ROBERTS, KENNETH 2,911.89 09/07/07 BRASH, JASON 1,589.35 09/07/07 CARVER, NICHOLAS 2,939.21 09/07/07 FISHER, DAVID 3,823.36 09/07/07 RICE, MICHAEL 2,278.95 09/07/07 SWAN, DAVID 2,346.15 09/07/07 WELLENS, MOLLY 1,445.75 09/07/07 BURLINGAME, SARAH 792.00 09/07/07 SAMUELSON, MICHAEL 2,090.18 09/07/07 BERGER, STEPHANIE 395.06 09/07/07 BJORK, ALICIA 720.00 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 09107/ BJORK, BRANDON 774.00 09107/ COLEMAN, JOHN 301.75 09107107 OHLHAUSER, MEGHAN 1,120.00 09107/07 ROBBINS, AUDRA 2,369.00 09107/07 SHERRILL, CAITLIN 80.00 09/07 /07 TAUBMAN, DOUGLAS 3,02490 09/07/07 TAYLOR, JAMES 1,856.47 09/07/07 GERMAIN, DAVID 1,957.79 09/07/07 NORDQUIST, RICHARD 1,948.55 09/07/07 SCHULTZ, SCOTT 2,162.73 09/07/07 ANDERSON, ANTHONY 96.00 09/07/07 ANZALDI, MANDY 1,913.65 09/07/07 BRENEMAN, NEIL 1,061.56 09/07/07 CAROY, HEIDI 2,273.74 09/07/07 CRAWFORD - JR, RAYMOND 767.00 09/07/07 EVANS, CHRISTINE 818.47 09/07107 HER, CHONG 480.00 09107; HOFMEISTER, MARY 792.19 09/07/07 PELOQUIN, PENNYE 514.63 09/07/07 STAPLES, PAULINE 1,528.20 09/07/07 TOLBERT, FRANCINE 168.00 09/07/07 BIGGS, ANNETTE 36.00 09/07/07 BRUSOE, AMY 105.63 09/07/07 BRUSOE, CRISTINA 354.49 09/07/07 CHASE, STEPHANIE 199.13 09/07/07 DEL ROSARIO, THERESA 39.00 09/07/07 DUNN, RYAN 616.90 09/07/07 ERICKSON- CLARK, CAROL 23.75 09/07/07 EVANS, KRISTIN 21.95 09/07/07 FONTAINE, KIM 856.98 09/07/07 GIEL, NICOLE 63.00 09/07/07 GREDVIG, ANDERS 287.73 09/07/07 HALEY, BROOKE 31.20 09/07/07 HASSENSTAB, DENISE 44.70 09/07/07 HORWATH, RONALD 2,336.04 09/07/07 JOHNSON, JAMES 62.55 09/07/07 KOEHNEN, AMY 130.25 09/07/07 KOEHNEN, MARY 1,478.69 09/07/07 KRONHOLM, KATHRYN 609.17 09/07/07 LAMEYER, ZACHARY 146.88 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE 1002937 1002938 1002939 1002940 1002941 1002942 1002943 1002944 1002945 1002946 1002947 1002948 1002949 09/07/ 09/07/ 09107/07 09/07/07 09107/0'7 09/07/07 09/07/07 09/07/07 09/07107 09/07107 09/07/07 09/07/07 09/07/07 09/07/07 09/07/07 09/07/07 09107;07 09107;07 09/07/07 09/07/07 09107/0'7 09/07/07 09/07/07 09/07/07 09107,'07 09107,'07 09/07/07 09/07/07 09107/07 09/07/07 09/07/07 09/07/07 09107/ 09107/ 09/07/07 09/07/07 09/07/07 09/07/07 09/07/07 09/07/07 EMPLOYEE NAME MATHEWS, LEAH NELSON, MARCY PROESCH, ANDY RYAN, ERICA SCHAEFER, ANDREA SMITH, ANN TAYLOR, JASON TUPY, HEIDE TUPY, MARCUS WOLFGRAM, MARY GROPPOLI, LINDA HER, SHILLAME HOLMGREN, STEPHANIE PARAYNO, GUAI BEHAN, JAMES PATTERSON,ALBERT PRINS, KELLY REILLY, MICHAEL SCHOENECKER, LEIGH VANE, HUE VANG, TIM AICHELE, CRAIG PRIEM, STEVEN WOEHRLE, MATTHEW BERGO,CHAD FOWLDS, MYCHAL FRANZEN, NICHOLAS LONGRIE, DIANA JAHN, DAVID MORIN, TROY PALANK, MARY SVENDSEN, JOANNE BENJAMIN, MARKESE SHORTREED, MICHAEL WELCHLIN, CABOT REZNY, BRADLEY BUCKLEY, BRENT ANDERSON, MICHAEL EDSON, DAVID GORE, MICHAEL AMOUNT 25.00 322.50 248.90 36.40 37.95 295.50 27.00 148.40 319.73 223.93 330.75 147.60 67.50 249.00 2,526.24 1,204.92 1,122.05 1,756.55 333.00 149.00 362.10 2,010.31 2,191.75 1,818.47 2,355.82 2,686.82 1,780.66 452.00 1,689.17 144.50 1,760.46 1,909.79 1,599.78 3,268.81 2,879.77 192.00 1,53995 576.00 1,989.36 864.00 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 1002950 09107/ HELEY, ROLAND 1,990.59 1002951 09107/ HINNENKAMP, GARY 1,953.95 1002952 09107/07 LINDORFF, DENNIS 1,953.17 1002953 09/07/07 NOVAK, MICHAEL 1,948.55 1002954 09107/07 OLSON, SCOTT 726.00 1002955 09/07/07 BERGREN, KIRSTEN 146.25 1002956 09/07/07 SOUTTER, CHRISTINE 1,157.50 1002957 09/07/07 FARLEY, JAMIE 840.00 1002958 09/07/07 GEBHARD, MADELINE 840.00 1002959 09/07/07 GOODRICH, DANIELLE 140.25 1002960 09/07/07 MALLET, AMANDA 135.00 1002961 09/07/07 MARTIN, ARIELLE 385.00 1002962 09/07/07 NY, VANICK 322.63 1002963 09/07/07 ROBBINS, EMERALD 310.63 1002964 09/07/07 RUMBLE, ANGELICA 333.25 1002965 09/07/07 RYCHLICKI, NICHOLE 225.00 1002966 09107; SCHALLER, SCOTT 260.00 1002967 09107; HAAG, MARK 1,972.33 1002968 09/07/07 NADEAU, EDWARD 3,061.98 1002969 09/07/07 GLASS, JEAN 1,924.86 1002970 09/07/07 HANSEN, LORI 2,302.27 1002971 09/07/07 NAGEL, BROOKE 486.00 1002972 09/07/07 ANDERSON, JOSHUA 46.15 1002973 09/07/07 ANDERSON, JUSTIN 46.15 1002974 09/07/07 BENJAMIN, AYLA 26.00 1002975 09/07/07 BOTHWELL, KRISTIN 177.60 1002976 09/07/07 BRENEMAN, SEAN 55.65 1002977 09/07/07 BUCHMAYER, NICOLLET 147.00 1002978 09/07/07 CHASTAN, ADAM 89.38 1002979 09/07/07 DEMPSEY, BETH 98.00 1002980 09/07/07 FENGER, JUSTIN 155.48 1002981 09/07/07 FLETCHER, LOGAN 86.13 1002982 09/07/07 GRUENHAGEN, LINDA 967.61 1002983 09/07/07 HAGSTROM, EMILY 214.50 1002984 09/07/07 HERM, BREANNA 120.25 1002985 09/07/07 HOLMBERG, LADONNA 238.00 1002986 09/07/07 JOYER, JENNA 78.00 1002987 09/07/07 KOLLER, NINA 64.13 1002988 09/07/07 KOVACS, BREANNA 45.50 1002989 09/07/07 KURZHAL, ALISON 162.50 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 1002990 09107/ NWANOKWALE, MORDY 107.51 1002991 09107/ RICHTER, DANIEL 68.00 1002992 09107/07 RICHTER, NANCY 330.50 1002993 09/07/07 ROGNESS, TRYGGVE 207.25 1002994 09107/07 ROSTRON, ROBERT 145.00 1002995 09/07/07 RYDEEN, ARIEL 15.00 1002996 09/07/07 SAUCERMAN, MICHAEL 354.88 1002997 09/07/07 SCHAEFER, NATALIE 13.00 1002998 09/07107 SCHMIDT, EMILY 10.20 1002999 09/071/07 SCHMIDT, JOHN 99.33 1003000 09/07/07 SCHRAMM, BRITTANY 56.23 1003001 09/07/07 SCHREINER, MICHELLE 66.80 1003002 09/07/07 SCHUNEMAN, GREGORY 127.84 1003003 09/07/07 VASKO, BEN 19.50 1003004 09/07/07 WARNER, CAROLYN 276.65 1003005 09/07/07 WEDES, CARYL 24.50 1003006 09107; WHITE, NICOLE 173.40 1003007 09107; WICKNER, KRISTY 65.00 1003008 09/07/07 WILLIAMS, KRISTINE 62.70 1003009 09/07/07 WOLFGRAM, TERESA 114.75 1003010 09/07/07 WOODMAN, ALICE 69.00 1003011 09/07/07 ZALK, IDA 85.63 1003012 09/07/07 BOSLEY, CAROL 300.90 1003013 09/07/07 OIE, REBECCA 22.65 1003014 091071`07 PATTERSON. FELORENZA 285.25 1003015 091071`07 SATTLER, CASSANDRA 26.00 1003016 09/07/07 SATTLER, MELINDA 233.10 1003017 09/07/07 STODGHILL, AMANDA 47.13 1003018 09/07/07 TELLS, KAIYA 240.00 1003019 09/07/07 BIRKHOLZ, TYLER 232.00 1003020 09/07/07 DOUGLASS, TOM 1,889.57 1003021 09/07/07 GADOW, ANNA 266.55 1003022 09/07/07 HER, CHEE 83.40 1003023 09/07/07 HER, PETER 187.78 1003024 09/07/07 SCHULZE, KEVIN 208.13 1003025 09/07/07 VANG, KAY 344.10 1003026 09/07/07 VUE, LOR PAO 33890 455,183.69 Agenda Item 12 To: City Manager Greg Copeland From: Chief of Police David J. Thomalla Subject: Donation to Police Reserves Date: September 14, 2007 Introduction The Police Reserves have received a donation from 3M, and City Council approval is needed before this donation can be accepted. IcM • • � rl Joal Storm, who is a member of the Police Department's Police Reserves, is an employee of 3M; and the 3M Foundation has made a $200 donation to the Reserves in recognition of her volunteerism to her community. 3M has stipulated that the funds from this donation be used only for the Police Reserves and, to ensure fiscal responsibility, they may monitor the expenditures made with this money. We have also been told that 3M may make future regular donations to the Police Reserves. The amount received would be based upon the number of hours of participation by their employee in our program. City Council approval is required to accept the current $200 donation, and we are also requesting that approval be given to accept any future donations of this type by 3M to the Police Reserves. Budget Impact The necessary budget adjustments would have to be made to expend these funds for the stated purpose. Recommendation It is recommended that City Council approval be given to accept this donation and any future donations from 3M for participation by their employee in the Police Reserves. Action Required Submit to the City Council for review and approval. DJT:js Agenda Item 13 TO: City Manager FROM: Tom EkStrGDd. Senior Planner SUBJECT: Legacy Village—Planned Unit Development Review APPLICANT: Hartford Group DATE: September 11.20U7 The conditional use permit KCUP\ for the Legacy Village planned unit development (PU0) i3due for its annual review. This PUO is an 85-acre mixed-use development consisting UfLOvvnhonnes, senior assisted-living housing, apartments, corporate offices and assorted restaurants, n]t8i| shops, tot lot and sculpture park. Refer to the attachments. BACKGROUND July 14.2003: The city council approved the Legacy Village PU0. land use plan changes, preliminary plat and tax-abatement financing. July 12,2UO4. August 22.2005 and August 14.2OU8: The city council reviewed the status Vfthis PUD and moved to review it again in one year. DISCUSSION City code requires 8DnUG| review Of PUDS to check on project status. Since this initial @ppnJv8[ considerable construction has taken place at Legacy Village which includes: Ashley Furniture, VVvng8te Rental Tovvnh0nnHS,the Ramsey County Library, the Kennard Professional Building, Heritage Square lF0vvnhornea and Heritage Square Second Addition Tovvnhonne3. The city has also completed the 10-oone Sculpture Park with walking paths, sculptures and observation deck. Construction isprogressing. The city council should review this permit in one year tO check ODits RECOMMENDATION Review the conditional use permit for the Legacy Village PUOin one year. psoo3\Logaoy Village CUP Rev 907 Attachments: 1. Location Map u Original Puo Development Plan BEAMAVE L== Attachment 1 BEAM Location Map Legacy Village PUD 2 ?.. ... .� ��. N o \ \ \\ No \ R2� }\ : \} ■ Agenda Item 14 TO: City Manager FROM: T0rn EkSLnand, Senior Planner SUBJECT: Heritage Square 2""Addition—Planned Unit Development Review APPLICANT: KHOvn8ni@nH0meS DATE: September 11.2OUY INTRODUCTION The conditional use permit UCUP\ for the H8h � t�oe8uV�p�2 Addition planned unit development /PUD\Gt Legacy Village ia due for its annual review. The PU0 allowed this 81-Unit.7.7-GCr8 townhouse development. Refer tO the attachments. July 14,20U8: The city council approved the Legacy Village PUO land use plan changes, preliminary plat and tax financing. July 28,2UO4: The city counc approved the Harit � ao8So��n82 Addition's final plat, des plans and PUD within the Legacy Village PUD. August 22.20U5 and August 14.20UO: The city council moved k] review this PUO again inone DISCUSSION This deve is well underway and is in compliance with plans and conditions of approval. The city council should review this permit in one year to check on the progress. RECOMMENDATION Review the conditional use permit for the Heritage Square nn Addition F^UDin one year. p:0000xmntaoo Square 2 CUP Rev eur Attachments: 1. Location Map 2. Legacy Village PU 3. Heritage Square 2 n � Addition Development Plan Attachment 1 MM BEAMAVE BEAM Location Map Heritage Square 2 Second Addition i r rm Attachment 144 ;1 :11 0, ETA IL r Agenda Item 15 r_%�j TO: FROM: SUBJECT: PROJECT: �9� • City Manager Tom Ekstrand, Senior Planner Conditional Use Permit Review Lexus Auto Service Center 1245 County Road D September 11, 2007 The conditional use permit (CUP) for the Lexus Auto-Service Center at 1245 County Road D is due for review. The city ordinance requires a CUP for automobile-repair facilities. June 13, 2005: The city council approved the CUP and the design plans. Refer to the conditions. August 14, 2006: The city council reviewed this CUP and moved to review it again in one year. DISCUSSION The building is finished and all site improvements are in. The applicant has been operating in their facility and recently got approval from the community design review board on August 28, 2007 to expand their parking lot to the south. The parking lot on the abutting lot did not require a CUP since parking lots, as a principal use, are allowed in M1, light manufacturing, districts. Since all the required work under this CUP has been completed and all conditions met, staff feels that this permit should only be reviewed again if the applicant proposes a change or if a problem arises. RECOMMENDATION Review the conditional use permit for the Lexus Auto-Service Center at 1245 County Road D again if the applicant proposes a change or if a problem arises with the use. p:sec4\Lexus CUP Review 7 06 Attachments: 1. Location Map 2. Site Plan 3. June 13, 2006 City Council Minutes r . . s , Attachment 2 A 4 t r 3 t S I T E /LANDSCA P iNG PLAN t � i .• Lb r , - '' -•''- °tip- Po "'°'- -- � °� °� t r 3 t S I T E /LANDSCA P iNG PLAN Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 13, 2005 Council Chambers, City Hall Meeting No. 05-11 I 1 10IIIIIIIIIIIIIN I AVA * &11 z I Trout Land Auto Dealerships (Lexus Auto Service Center - Highway 61 and New County Road D) a. City Manager Fursman presented the report. b. Planner Ekstrand presented the specifics of the report. C. Commissioner AhIness presented the Maplewood Planning Commission report. d. Boardmember Olson presented the Community Design Review Board report. e. Brian Teeters, Ryan Companies, on behalf of Bloomer Properties answered council questions. Councilmember Koppen moved to adopt the following resolution approving a conditional use permit for an automobile service center on Lot 1, Block 1, Trout Land: VACATION RESOLUTION 05-06-090 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Brian Teeters, of the Ryan Companies, applied for a conditional use permit for an automobile-repair garage. WHEREAS, this permit applies to property located between Highway 61 and the future County Road D Extension. The legal description is: WHEREAS, the history of this conditional use permit is as follows: On May 16, 2005, the planning commission held a public hearing to review this proposal. City Staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of the city staff. The planning commission recommended that the city council approve this permit. 2. The city council held a public meeting on June 13, 2005, to review this proposal. The council considered the report and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit because: M 1. The use would be |0C8ted, designed, rn8jntained. constructed and operated to be in conformity with the City's Comprehensive Plan and Code nfOrdinances. 3. The use would not change the existing Or planned character 0J the surrounding area. 9. The use would not depreciate property values. 4. The use vvoV|d not involve any activity, process, nnat8ha|S. equipment or methods of operation that vv0u|d be dangerous, h8zondouS, detrimental, disturbing or cause @ nuisance to any person or property, because of excessive nOiS8. glare, smoke, dVSt, odor furnee, water or air pollution, dnain8Qe, water run-Off vibration, general unsightliness, electrical interference or other nuisances. 5. The use xvoV|d g8n9r8L8 only minimal vehicular traffic on local streets and vvVV|d not create traffic congestion or unsafe access on existing or proposed streets. 0. The use would be Served by adequate public facilities and services, including otna8tS police and fire pn]te{tiOn, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic f88tUngs into the development design. 8. The use would cause minimal adverse environmental effects. 10. Automotive G8|8S and repair facilities are accepted VS8S in yW1 districts SVb|8c[ to appropriate conditions. 11. Automotive uS8S such as th8S8, have been C0nSid8n8d part of the Trout Land cDnlnoerci@| development plan all along. 12.|n the development agreement for Trout Land, the city council allowed 8 reduction [f the setback from the County Road D extension with the idea that an automotive use would b8 known tO any would-be owners of the future town homes across New County Road [J. Furthermore, the council required that these automotive-related buildings observe a 350- foot separation from the existing single-family home sites tV the west. Approval is SVb|8[t to the following conditions: 1. All construction shall follow the site plan that the city stamped May 3 The Director of Community Development may approve minor changes. 2. The proposed construction must be substantially started or the proposed use utilized within one year of council approval Vr the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Vehicle transport deliveries tothis site are prohibited unless the site is designed to 8CcOnnrnod3te this activity entirely within the property. The unloading Of vehicles On the street 0r highway right-of-vvGyiS prohibited. This condition also applies b]the delivery Vfparts to this building. 5. The applicant or current owner of this property shall dedicate a cross easement on or across this site for Sparkle Auto Vr provide an acceptable alternative across other properties. This cross easement, or any alternative, shall ba subject tothe city engineer's approval. 6. All building-mounted and ground-mounted lights must b8 down-lit LV prevent light spread beyond the site boundaries. Lighting fixtures must be designed ao the lens and bulbs are not visible from any surrounding homes. Seconded by Mayor Cardinal Ayes-All Counoi|nnennberKoppen moved to approve the site and landscaping plans date-stamped May 3, 2005 and the building elevations submitted to the community design review board on May 24, 2005 for the Lexus Service Center south of Sparkle Auto on the Trout Land development property. Approval is sub to the following conditions: Repeat this review in two years if the city has not issued a building permit for this 2. Comply with all requirements of the city engineer. 9. Before getting g building p8nnit. the applicant shall: 3. Dedicate 8 cross easement onUr across this site for Sparkle Auto or provide 8n acceptable alternative across other properties. This cross easement, orany alternative, shall b8 subject Lo the city engineer's approval. b. Provide evidence that cross easements have been granted between all effected property owners for the shared access driveway to the County Road D extension. c. Meet all requirements of the assistant city engineer's report dated May 6, 2005. d. Revise the site plan for staff approval providing: * A five-foot pavement setback from the south lot line. * A2U-foVt parking lot setback from the northerly lot line where the site abuts residential property. Customer and employee parking spaces that measure at least nine feet wide and drive aisles that measure 8[ least 34 feet wide. These dimensions may be less for inventory parking, but drive aisles must be8t least 2O feet wide. There must also be enough handicap-accessible parking spaces provided to meet ADA requirements for customers and employees. The number and placement ofthese spaces shall b8 determined bystaff. * The location and design Of8SCr8enin08nckJsunefOr[r8sh3ndr8nvo@b|8 materials, unless such containers are t0be kept inside. Trash enclosures must be compatible with the building in materials and design and must have a 100 percent opaque closeable gate. * More plantings along the north lot line adjacent to the single dwelling property to the north. Code requires a six-h]VL-taU and 8O percent opaque screen here k] buffer the parking lot from this neighbor. * Additional trees along the highway frontage for etree spacing 0f3O feet on center rather than the 5O-h}[t spacing poJposed. * Three additional trees along the County Road D frontage to create @ fuller tree line. These trees are Sh0vvn at 30 feet on center. Adght8r planting row will help to buffer the site from the future town homes to the west. * The applicant shall work with staff b] enhance the landscaping located onthe south side of the building to ensure an attractive landscape design for future developments located to the south of the site. t Provide engineered plans for any retaining walls that exceed four feet in height. Any walls over four feet in height must also have af8nce on top. g. Revise the architectural plans to show the window frames on the building to match the existing window frames on the LexVS Automobile Dealership building located across the highway (3OOO Highway 81). |n addition, the plans must show that all retaining vv8||S are designed and constructed [f materials which are compatible k]the building materials. h. Have a recorded plat so the subject lot is a legally buildable site. i A C8Sh 8SCrovv or an irrevocable letter Of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. i Submit detailed plans for screening the rooftop mechanical units for staff approval. The plan must attempt to reduce any negative visual impact caused by the units on the residential property owners b] the west. This can be accomplished bycombining the mechanical units or vents, installing the units toward the center of the roof or some other acceptable method. 4. Obtain the required permit from the Ramsey/Washington Metro Watershed District. 5. Comply with all requirements of the Maplewood Building Official and Fire Marshal. 0. Install k]vvn irrigation 8s required by code. 7. Comply with the city's lighting ordin8nC8. D. |nSt8|| 3S[op sign Ed the driveway intersection g1 County Road D. 9. Construct theS driveway with pavement and curbing. Escrow may b8 accepted in |heV of full completion in consideration of curb cuts that will be needed for the two southerly sites. 10. If any required work is not done, the city may allow temporary occupancy if: * The city determines that the work is not essential to the public health, safety or * The above-required ketterofCredb0rcashesc0w is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements bv June 1 if occupancy ufthe building is in the f8|| or winter, or within six weeks Of occupancy ofthe building if occupancy iSin the spring Orsummer. 11. All work shall follow the approved plans and these conditions. The director Ofcommunity development may approve minor changes. 12. The review board noted that the lighting p|8nisno[inclVd8dinUliS proposal. Anevv lighting plan must be submitted for review by the community design review board. The plan must ensure no negative lighting impacts to the residential properties located to the vv8St by such means as reducing the light pole heighte, reducing the number oflights, using 8 downcast lighting fixture, etc. Seconded by Councilmember Rossbach Ayes-All Agenda Item 16 TO: City Manager FROM: Tom EkStrGDd. Senior Planner SUBJECT: White Bear Avenue Family Health Center—Conditional Use Permit Review L(]C/(T|(lN: North [f2055 White Bear Avenue APPLICANT: B.|.C. Development Inc. DATE: September 19, 2007 The conditional use permit (CUP) for the White Bear Avenue Family Health Center is due for its one-year review. This permit allowed the construction Vf8 medical clinic Vn the vacant property across White Bear Avenue from the Maplewood Community Center north Of2055 White Bear Avenue. Code required a CUP because the proposed building would be closer than 350 feet to residential property. Refer LVthe attachments. August 28.20U0: The city council approved the CUP and design p|8ns. Refer L0 the minutes. Section 44-1 100(a) of the city code requires that "the proposed construction must be substantially started or the proposed use utilized within one year of council approval 0r the conditional use permit shall become null and void. The council may grant UptO one one-year extension Ofthe permit if just cause is shown." DISCUSSION The applicant told staff that they have not begun construction because the medical clinic, which was to utilize the building, has lost some doctors from their staff. Th8y, therefore, do not feel they need the additional building space to justify relocating tVthis new building. The applicant/property owner would like to keep the CUP active for another year, however, in hopes of still finding 8 tenant. Staff sees nO reason not tO approve the continuation 0f this CUP. The medical clinic was determined b]b88 good use in the neighborhood and the project 8ttr8Ctiv9andvv9Udesigned. If the applicant cannot begin within the following year, the CUP will end according to the requirements of the CUP guidelines in the city ordinance. Review the conditional use permit for the White Bear Avenue Family Health Center in one year. psecl 5\white bear avenue family health cup 9O/#o Attachments: 1. Location Map 2. Site Plan 3. August 28, 2006 City Council Minutes Proposed Clinic Site �� \�.� I I Location Map White BearAvenue Family Health Center 2 Attachment 5 q v $ 9 t t Y Attachment 2 1. J x t • J � � t= + A 1. J MINUTES Attachment 3 MAPLEWOOD CITY COUNCIL 7:UUP.M. Monday, August 28.2OU0 Council Chambers, City Hall Meeting No. 08-22 4. White Bear Avenue Family Health Center (2009 White Bear Avenue) Conditional Use Permit Design Approval a. Senior Planner EkStnand presented the report. b. Commissioner Pearson presented the Planning CVnnnnisSiVn report. C. BOGPd[n8[nb9rSChUrkS presented the Design Review Board report. d. Randy Wagner architect for the applicant was present for council questions. Councilmember Cave moved to adopt the following resolution approvinci a conditional use permit for the vacant Property north of 2055 White Bear Avenue. This approval is for a medical clinic in an M1 (light manufacturing) district that would be within 350 feet of residential property: CONDITIONAL USE PERMIT RESOLUTION 06-08-109 WHEREAS, BlC. Development Inc. applied for 8 conditional use permit h3 construct 8 nn8diC@| OffiQ8 building within 350 feet of residentially-zoned property. The proposed building would be set back a distance of 190 feet from the abutting residential district. WHEREAS, this permit applies to the vacant property north of 2055 White Bear Avenue. The legal description is: All that part of Lot 2, Block 6, SABIN GARDEN LOTS lying Southerly of a line running from a point nn the Westerly line of said Lot 2 distant 158.25 feet Southwest of the Northwest corner thereof tOG point 0n the East line 0f said Lot 2 distant 1303 feet South 0f the Northeast Corner thereof; all of Lot 3 in said Block 6; and all that part of Lots 4 and 5 in said Block 6 lying Northerly of a line running from a point on the Westerly line of said Lot distant 388 feet Northeast of the Southwest corner Vf Lot 8in said Block 8LVG point on the East line of said Lot 5 distant 368 feet North of the Southeast corner of said Lot 6; according to the plats thereof on file and Of record inthe office 0f the Register Of Deeds of Ramsey County; Subject to easements as shown hereon. WHEREAS, the history of this conditional use permit is as follows: On August 7, 2006, the planning commission recommended that the city council approve this permit. The planning commission held a public hearing. City staff published o notice inthe paper and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing a chance to speak and present written statements. 2. The city council reviewed this request on August 28.2006. The council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BEIT RESOLVED that the city council approve the above-described conditional use permit because: 4 City Council Meeting 08-28-00 The use would b8 located, desi nn8int8in8d,DVnsLnu{ted8ndVp8natedk}UeinCVnfonnitvvvith the City's Comprehensive Plan and Code OfOrdinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment Vr methods Cf operation that vvoV|U be d8nQ8n]Vg, h8zanUoVs, d9thnn8nt8|. disturbing [n cause 8 nuisance to any person or property, UeC@uSS of excessive noise, g|8r8 Snl0k8. dust, OdOr, fu[nSS, water O[air pollution, drainage, water [un-Off. vibration, general unsightliness, electrical interference Or other nuisances. 5. The use would generate only minimal vehicular traffic on k}c8| streets and vvoV|d not create traffic congest or unsafe access on existing or proposed streets. 6. The use would Ue served by adequate public facilities and services, including streets, police and fire prote{tiVn, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. M. The use would maximize the preservation Vf and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan that the city has date-stamped July 1Y.2OO8.The director of community development may approve minor changes. 2. The proposed construction must be substantia started, or the proposed use utilized, within one year Of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. All parking lot li rnUsth8v9conc88|8dbu|bSGnd|8nG8GGVGsn[t to shine into nei windows. This lighting must not give 0# more light than 8 tvoCo| residential vvo|| or yard light. Light maximums must meet code requirements. 5. Provide a rev landscaping p|8nUl8th8s an evenly spaced/staggered doUb|8n]vv[f RvRrgr8SDa along the north property line where the trees are spaced no more than 1O feet On center in each planted row. The applicant shall also revise the landscaping plan b3 provide 14 trees spaced 8t3Ufeet on center along the White Bear Avenue frontage between the entrance drive and the north lot line. There shall also b8two trees planted south of the entrance drive. 6. The grading of the site to the west is not allowed to prevent problems resulting from difficulty with turf restoration. Grading shall b8 limited tO that necessary k} blend grades between the proposed site and the remaining undeveloped land to the west. 7. The grading plan shall b8 revised for the approval Uf the city engineer deleting the narrow ponds proposed between White Bear Avenue and the parking lot. 8. The applicant shall comply with all requirements stated in Steve Kummer's engineer repor dated July 28.20O8. 8. Prior to getting a building permit, the applicant shall dedicate a Unhbrnl 65 feet Of roadway easement along the entire property frontage for future street widening. This shall be subject to City Council Meeting 08-28-00 � the approval [f the city engineer. Seconded bv Mayor LOngh8 | {|ounc||nn8nnb8rC8v8 moved to approve the plans date-stamped JuIV 17, 2006, for the Proposed White Bear Avenue Family Health Center north of 2055 White Bear Avenue. Approval is subiect to the applicant/developer complVing with the following conditions: 1 . Repeat this review in two years if the city has not issued a building permit for this pro ject . 2. Comply with all conditions stated in Steve KVnnnn8r'S engineer report dated July 28,2006. 3. Obtain 8 permit from the Ramsey/Washington Metro Watershed 0Sthot before the issuance of building permit. 4. Install wetland-protection buffer signs around the mitigated wetland and any contiguous wetlands if needed bv the watershed district. Wetland signs shall be spaced every 100 feet and Sh8|| comply with the City's approved sign design requirements. 5. All wetland and drainage and rainwater ponds shall be planted with plantings as required bv the watershed district and the city engineer. 8. The applicant shall enter into 8 maintenance agreement with the city and the watershed district for the maintenance Ofponds. Y. Revise the landscaping plan to provide for an evenly spaced/staggered double row of evergreens along the north property line vvh8r8 the Ln88s are spaced no more than 10 feet on center in each planted row. The applicant shall also revise the landscaping plan hO provide 14 trees spaced 8t3O feet on center along the White Bear Avenue frontage between the entrance drive and the north lot line. There shall also U8 two trees planted south [f the entrance drive. The applicant shall provide three deciduous trees on the north lot line, along with the evergreens, to provide some higher, overstory-tree screening for the easterly property owner to the north. The revised landscaping plan shall be subject t0 staff approval. 8. The grading of the site to the west is not 8||ovvRd in order to prevent pn}b|8nns resulting from difficulty with turf restoration. Grading 3h8|| be |innib3d to that necessary tO blend grades between the proposed site and the remaining undeveloped land to the west. 0. The grading plan shall be revised for the approval of the city engineer deleting the narrow ponds proposed between White Bear Avenue and the parking lot. 10. The applicant must provide an in-ground irrigation system as required by code. The area around the pond does not need b]b8Sprink|8r8d. 11. The roof-top mechanical equipment shall be screened from the view of all residential properties. 12. All site lights must b8 properly screened Or shielded SO the lenses and bulbs are not visible off site from any hOnnR. 13. Provide cash escrow in the amount 0f15Upercent of the cost of completing the landscaping and exterior site improvements before the applicant shall obtain a building permit. 14. The community design review board shall approve major Ch8ng8s tn these plans. Minor changes may b8 approved bystaff. City Council Meeting 08-28-00 � 15. The site plan shall be revised to add a right-in/right-out only turning movement to and from the site. This detail shall be subject to the approval of the city engineer. 16. The site plan shall be revised to provide a six-foot-wide, concrete sidewalk along the White Bear Avenue boulevard. The location of this sidewalk shall be subject to the approval of the city engineer. This sidewalk shall be placed from the southerly lot line of the site to the northerly lot line. Seconded by Mayor Longrie Ayes-All City Council Meeting 08-28-06 Agenda Item 17 TO: Greg Copeland, City Manager FROM: Ghenn FinvvoU, A|CP, Planner SUBJECT: Chesapeake Retail Center Conditional Use Permit Review LOCATION: 3081.3085.3OO7. and 3O95 White Bear Avenue DATE: September 14.20Oy INTRODUCTION The conditional use permit (CUP) for the Chesapeake Retail Center located Vn the Southwest corner Vf County Road D and White Bear Avenue is due for review. The CUP was required h] process 8 planned unit development (PUD) for the redevelopment Of the Maplewood Movie theater site into 8 retail center with four freestanding buildings including TG| Fridays, Buffalo Wild Wings, Jared Jewelers, and 8 multi-tenant retail center. May 24 the city council approved 8 preliminary plat, planned unit development, and design review for Chesapeake Retail Center. August 8 the city approved the building elevation changes for Buffalo Wild Wings and building o|GnS. S|Qn p|GnG. and landscape plans for the rnU|U-tRn8ni building to be located in the center (this was not part of the original PUO). August 23, 2004, the city council approved the final plat for Chesapeake Retail Center. October 10.2005. the city council approved 8n extension 0f the CUP for Chesapeake Retail DISCUSSION Jared Jewelers, Buffalo Wild Wings and the shared parking lots were constructed in 2005. The multi-tenant building and TG| Fridays was constructed in2UU8. All four buildings are located on separate lots with shared parking and access easements throughout the development. United Properties manages the multi-tenant building and the common parking areas. Jared Jewelers, Buffalo Wild Wings, and TGI Fridays are owned and managed by separate companies. Since opening, all four buildings and the common areas have been very well maintained and there have been nV problems brought b] the city's attention. Upon 8 thorough inspection Vfthe landscaping, however, it does appear that there are 8 two dead trees, two missing trees, and Gfew [niSSiOg shrubs on the overall site. City staff iSworking with the owners and rD8n8g8[n8Dt companies to ensure all required landscaping is replanted by the end of the planting season this year. RECOMMENDATION Approve the conditional use permit for 8 planned unit development for the Chesapeake R8L8i| Center located EU3081.3O85.3O87, and 3O95 White Bear Avenue, and review the this permit again only ifa problem arises orif changes are proposed. P:\sec2N\2007 CUP Review Attachments: 1. Location Map 2. Site Plan a. May 2*.2no4. City Council Minutes 4. August 9, 2004, City Council Minutes 2 U CD - -- CD I L Y chmOnt 1 m M L L ............. _:l Att, I , 0 4 Bak t L 3 088 No Re ..... ....... _. 3G5U -F Pe • i :! ...... - -_® 3095 Arby's Pei I .......... Jim my John's , .. ............................. 12 m_ LL .... t -- Buffalo � E r t . 308 3081 MAPLEWOOD MALL DR V LL .l Acapulco a lJ r Mex ry 'bF 'vr.X e ® ® ® ®- w ..... ....... ........... , ' � 1 t 69 �ti.. .______m_ .s L L ............. _:l Att, I , 0 4 Bak t L 3 088 No Re ..... ....... _. 3G5U -F Pe • i :! Attachment 2 --- ------- (3. 0•, ------------- Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 7:06 P.M. Monday, May 24, 2004 Council Chambers, Municipal Building Meeting No. 04-11 4. 9:26 p.m. Chesapeake Companies Retail Center (Maplewood Movies I Site - 3091 White Bear Avenue) Preliminary Plat Planned Unit Development Design Approval a. City Manager Fursman presented the report. b. Associate Planner Finwall presented specifics from the report. C. Boardniember Longrie-Kline presented the Community Design Review Board report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Jeff Wurst, Chesapeake Companies Development Group, LLC Jim Schmidt, Legal Counsel for Buffalo Wildwings, Inc, Sheri Ahrens, Westwood Professional Services, Inc Jeff Wurst, second appearance e. Mayor Cardinal closed the public hearing. Counciln Koppen moved to approve the preliminary plat for the Chesapeake Retail Center at 3091 White Bear Avenue date stamped March 30, 2004. Approval is sub to the following conditions: a. Have the city engineer approve final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department's April 26, 2004, engineering plan review. b. Revise the plat to show: 1) The dedication of 10 feet of additional right-of-way along White Bear Avenue. 2) The dedication of 17 feet of additional right-of-way along County Road D. C. Prior to final plat approval, the following must be submitted for city staff approval: 1) Easement agreement that governs and provides for legal cross easements for 05-24-04 CC Minutes Page 1 parking, access, and utilities between all lots within the project. 2) Easement agreement for the installation and maintenance of a freestanding sign on Lot I to benefit Lot 2. 3) Owners association agreement specifying responsibilities for insurance, taxes and maintenance of all commonly owned property and facilities (including snow plowing). d. Record all easements and owners association agreements with the final plat. Seconded by Councilmember Rossbach Ayes-All Councilinember Koppen moved to adopt the following resolution approving a conditional use permit for a planned unit development for the development of four restaurant/retails building at 3091 White Bear Avenue ) Chesapeake Retail Center): CONDITIONAL USE PERMIT RESOLUTION 04-05-097 WHEREAS, Chesapeake Companies Development Group, LLC, applied for a conditional use permit for a planned unit development to construct four restaurant/retail buildings for a development known as Chesapeake Retail Center. WHEREAS, this permit applies to the property at 3091 White Bear Avenue. The legal description is Lot 1, Block 1, Maplewood Mall Addition. WHEREAS, the history of this conditional use permit is as follows: 1. On May 3, 2004, the planning commission reviewed this request and made a recommendation about this permit. 2. On May 24, 2004, the city council held a public hearing. City staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or 05-24-04 CC Minutes Page 2 property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. Have the city engineer approve final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department's April 26, 2004, engineering plan review as well as the following: a. A westward extension of the retaining wall south of Building D (Jared Jewelers). The retaining wall height must be sufficient to create a prevailing ground slope away from Building D, thereby deflecting a potential flow from a pipeline leak. 2. An easement agreement that governs and provides for legal cross easements for parking, access, and utilities between all lots within the project. 3. An easement agreement for the installation and maintenance of a freestanding sign on Lot I to benefit Lot 2. 4. An owners association agreement specifying responsibilities for insurance, taxes and maintenance of all commonly owned property and facilities (including snow plowing). All 8-foot-wide parking spaces must be signed as either "employee" or "compact" car parking only. 6. Signage for Buildings B, C, and D are allowed as follows: a. One freestanding sign, 25 feet in height and 100 square feet in area. Freestanding sign height must be measured from building grade to top of the sign, not ground grade to top of sign. The TGI Friday's and Jared Jeweler's freestanding signs must maintain a 5-foot setback to the White Bear Avenue right-of-way and a 10 -foot setback to all side property lines. The Buffalo Wild Wing's freestanding must maintain a 1 -foot setback to the County Road D right-of-way and a 5-foot setback to the side property line. All three freestanding signs must have a decorative base constructed of quality building materials to match the corresponding buildings. 05-24-04 CC Minutes Page 3 b. Three wall signs per building, only one per elevation. Size of the wall sign is limited to 20 percent of the gross wall area on which the sign is attached. Wall signs are not permitted on a canopy. 7. All construction shall follow the plans date-stamped March 30, 2004 and April 26, 2004, with revisions as noted in this approval. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans, including a change to the site plan for the proposed future driveway access onto White Bear Avenue, pending Ramsey County engineer and city engineer approval. 8. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. 9. The city council shall review this permit in one year. Seconded by Councilmember Monahan-Junek Ayes-All Councilinember Koppen moved to approve the building and sign elevations, site plan, and landscape plan date-stamped March 30, 2004; the lighting plan date - stamped April 26, 2004, and the Jared Jewelers foundation landscape plan date-stamped April 26, 2004, for the development of the Chesapeake Retail Center 3091 White Bear Avenue: The developer shall do the following (changes made by city council reflected as underlined if added or stricken if deleted): a. Repeat this review in two years if the city has not issued a building permit for all three buildings for this project (Buildings B, C, and D). b. Submit the following to city staff prior to issuance of a grading or building permit: 1) Have the city engineer approve final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department's April 26, 2004, engineering plan review as well as the following: a) A westward extension of the retaining wall south of Building D (Jared Jewelers). The retaining wall height must be sufficient to create a prevailing ground slope away from Building D, thereby deflecting a potential flow from a pipeline leak. 2) Obtain a demolition permit for the removal of the existing Maplewood Movie I Theater building. 3) Obtain the required Ramsey/Washington Metro Watershed District permits. 4) Submit payment for all required Park Access Charges (PAC fees) as specified in the Park Director's April 14, 2004, correspondence to Chesapeake Companies. 05-24-04 CC Minutes Page 4 5) Submit an easement agreement that governs and provides for legal cross easements for parking, access, and utilities between all lots within the project. 6) Submit an easement agreement for the installation and maintenance of a freestanding sign on Lot I to benefit Lot 2. 7) Submit an owners association agreement specifying responsibilities for insurance, taxes and maintenance of all commonly owned property and facilities (including snow plowing). 8) Submit a revised site plan showing the following: a) The dedication of 10 feet of additional right-of-way along White Bear Avenue. b) The dedication of 17 feet of additional right-of-way along County Road D. C) Building C (TGI Fridays) and Building D (Jared Jewelers) shifted approximately five feet to the south, or a lesser distance, to accommodate a future driveway located to the north of Building C that would extend onto White Bear Avenue. d) Pending continued cooperation with the adjacent property owner, show the location of a driveway and pedestrian cross-access on the south side of the property, to accommodate entrance and egress to and from the southerly property (3065 White Bear Avenue). e) The extension of the sidewalk in front of Building A (future retail/restaurant) onto the County Road D trail. f) A pedestrian access extending from the White Bear Avenue sidewalk. 9) A revised landscape plan, subject to review and approval by staff, that shows the following: a) Pending a shared driveway scenario with Arbys, a revised landscape plan showing the area of disturbance and landscaping proposed. b) Seven 4dditional trees on the west side of the property, between the sidewalk and the Maplewood Mall road. C) Additional plantings in front of Jared Jeweler's dumpster enclosure to help screen the enclosure from White Bear Avenue. d) A foundation landscape plan for TGI Fridays and Buffalo Wild Wings. These plans should be consistent and complement the overall landscaping and Jared Jeweler's foundation plantings, and should ensure appropriate plantings in front of all dunipster enclosures to 05-24-04 CC Minutes Page 5 ensure screening from the roadways. e) An underground irrigation plan to ensure all landscaping is irrigated per city code. 10) Revised building and dumpster enclosure elevations showing the following: TGI Fridays: a) Removal of the EIFS building material and replacement with brick, granite, and/or stone building materials and consistent building detail, including parapet walls, on all elevations of the building. b) Dumpster and recycling enclosure constructed of quality building materials to match the building. The enclosure must be at least 6 feet high and have a 100-percent opaque gate. Jared Jewelers: a) Dumpster and recycling enclosure constructed of quality building materials to match the building. The enclosure must be at least 6 feet high and have a 100-percent opaque gate. Buffalo Wild Wings: a) Removal of the exposed neon stripe. b) Dumpster and recycling enclosure constructed of quality building materials to match the building. The enclosure must be at least 6 feet high and have a 100-percent opaque gate. C) A 6-foot-high fence around the proposed outdoor patio to be approved by the city council prior to issuance of a liquor license for Buffalo Wild Wings. 11) A revised outdoor lighting and photometric plan. The revised plan shall show the exact location, height, and style of all outdoor lights. The light illumination from all outdoor lights may not exceed .4-foot-candles at all property lines. 12) A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. C. Prior to issuance of sign permits, the following must be submitted: 1) Sign elevations for Buildings B, C, and D as follows: a) One freestanding sign, 25 feet in height and 100 square feet in area. Freestanding sign height must be measured from building grade to top 05-24-04 CC Minutes Page 6 of the sign, not ground grade to top of sign. The TGI Friday's and Jared Jeweler's freestanding signs must maintain a 5-foot setback to the White Bear Avenue right-of-way and a 10-foot setback to all side property lines. The Buffalo Wild Wing's freestanding sign must maintain a 1 -foot setback to the County Road D right-of-way and a 5- foot setback to the side property line. All three freestanding signs must have a decorative base constructed of quality building materials to match the corresponding buildings. b) Three wall signs per building, only one per elevation. Size of the wall sign is limited to 20 percent of the gross wall area on which the sign is attached. Wall signs are not permitted on a canopy. 2) A detailed landscape plan for the base of all three proposed freestanding signs. d. Complete the following before occupying the buildings: 1) Install all required exterior improvements. 2) Screen all roof-mounted equipment visible from streets. e. If any required work is not done, the city may allow temporary occupancy if 1) The city determines that the work is not essential to the public health, safety or welfare. 2) The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June I if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. f. All work shall follow the approved plans. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans, including a change to the site plan for the proposed future driveway access onto White Bear Avenue, pending Ramsey County engineer and city engineer approval. 9. Building A and signs associated with Building A are not included in this community design review approval. 110111111 ....... Seconded by Councilmeniber Monahan-Juenk Ayes-All 05-24-04 CC Minutes Page 7 MINUTES MAPLEWOOD CITY COUNCIL 7:03 P.M. Mondav August 09, 2004 Council Chambers, City Hall Meeting No. 04-17 K. NEW BUSINESS Attachment 4 Chesapeake Retail Center PUD Revisions (3091 White Bear Avenue) a. Buffalo Wild Wings Design Revision Approval b. Sign Plan Changes City Manager Fursman presented the staff report. b. Planner Finwall presented specifics from the report. Jeff Wurst, representing the Chesapeake Retail Company presented further specifics on this project. Councilmember Monahan-Junek moved approval of Chesapeake Companies design plan chanjzes for the Buffalo Wild Wings building at the Chesapeake Retail Center located at 3091 White Bear Avenue. These chaniaes are based on the revised Buffalo Wild Wino's building elevations and landscape plan date-stamped June 28, 2004. The developer or owner shall do the following (changes to the original May 24, 2004, approved conditions are underlined if added and stricken if deleted): I Repeat this review in two years if the city has not issued a building permit for all three buildings for this project (Buildings B, C, and D). 2. Submit the following to city staff prior to issuance of a grading or building permit: Have the city engineer approve final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department's April 26, 2004, engineering plan review as well as the following: A westward extension of the retaining wall south of Building D (Jared Jewelers). The retaining wall height must be sufficient to create a prevailing ground slope away from Building D, thereby deflecting a potential flow from a pipeline leak. b. Obtain a demolition permit for the removal of the existing Maplewood Movie I Theater building. Obtain the required Ramsey/Washington Metro Watershed District permits. d. Submit payment for all required Park Access Charges (PAC fees) as specified in the Park Director's April 14, 2004, correspondence to Chesapeake Companies. Submit an easement agreement that governs and provides for legal cross easements for parking, access, and utilities between all lots within the project. City Council 08-09-04 f. Submit an easement agreement for the installation and maintenance of a freestanding sign on Lot I to benefit Lot 2. 9- Submit an owners association agreement specifying responsibilities for insurance, taxes and maintenance of all commonly owned property and facilities (including snow plowing). h. Submit a revised site plan showing the following: 1) The dedication of 10 feet of additional right-of-way along White Bear Avenue. 2) The dedication of 17 feet of additional right-of-way along County Road D. 3) Building C (TGI Fridays) and Building D (Jared Jewelers) shifted approximately five feet to the south, or a lesser distance, to accommodate a future driveway located to the north of Building C that would extend onto White Bear Avenue. 4) Pending continued cooperation with the adjacent property owner, show the location of a driveway and pedestrian cross-access on the south side of the property, to accommodate entrance and egress to and from the southerly property (3065 White Bear Avenue). 5) The extension of the sidewalk in front of Building A (future retail/restaurant) onto the County Road D trail. 6) A pedestrian access extending from the White Bear Avenue sidewalk. A revised landscape plan, subject to review and approval by staff, that shows the following: 1) Pending a shared driveway scenario with Arbys, a revised landscape plan showing the area of disturbance and landscaping proposed. 2) Seven additional trees on the west side of the property, between the sidewalk and the Maplewood Mall road. 3) Additional plantings in front of Jared Jeweler's dumpster enclosure to help screen the enclosure from White Bear Avenue. 4) A foundation landscape plan for TGI Fridays and Buffalo Wild Wings. These plans should be consistent and complement the overall landscaping and Jared Jeweler's foundation plantings, and should ensure appropriate plantings in front of all dumpster enclosures to ensure screening from the roadways. 5) An underground irrigation plan to ensure all landscaping is irrigated per city code. Revised building and dumpster enclosure elevations showing the following: TGI Fridays: 1) Removal of the EIFS building material and replacement with brick, granite, and/or stone building materials and consistent building detail, including parapet walls, on all elevations of the building. 2) Dumpster and recycling enclosure constructed of quality building materials to match the building. The enclosure must be at least 6 feet high and have a 100- City Council 08-09-04 percent opaque gate. Jared Jewelers: 1) Dumpster and recycling enclosure constructed of quality building materials to match the building. The enclosure must be at least 6 feet high and have a 100 - percent opaque gate. Buffalo Wild Wings: 1) The removal of the split face C.M.U. wainscot on all elevations and the replacement with a brick wainscot. The brick must be compatible with the buildimiz. 2) The addition of windows (either true or false windows), or other desijZn elements to help break up the wall on the west and east elevations. 3) The removal of the concrete masonry block under the Plexiglas fence, and replacement with brick, which is compatible with the building. The overall height of the fence is not to exceed 6 feet. 4�0 Dumpster and recycling enclosure constructed of quality building materials to match the building. The enclosure must be at least 6 feet high and have a 100 - percent opaque gate. L-2) A 6-foot-high fence around the proposed outdoor patio to be approved by the city council prior to issuance of a liquor license for Buffalo Wild Wings. k. A revised outdoor lighting and photometric plan. The revised plan shall show the exact location, height, and style of all outdoor lights. The light illumination from all outdoor lights may not exceed .4-foot-candles at all property lines. A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 3. Prior to issuance of sign permits, the following must be submitted: a. Sign plans and elevations for Buildings B, C, and D as follows: 1) One freestanding sign, 25 feet in height and 100 square feet in area. Freestanding sign height must be measured from building grade to top of the sign, not ground grade to top of sign. The TGI Friday's and Jared Jeweler's freestanding signs must maintain a 5-foot setback to the White Bear Avenue right-of-way and a 10- foot setback to all side property lines. The Buffalo Wild Wing's freestanding sign must maintain a 1 -foot setback to the County Road D right-of-way and a 5-foot setback to the side property line. All three freestanding signs must have a decorative base constructed of quality building materials to match the corresponding buildings. 2) Three wall signs per building, only one per elevation. Size of the wall sign is limited to 20 percent of the gross wall area on which the sign is attached. Wall signs are not permitted on a canopy. b. A detailed landscape plan for the base of all three proposed freestanding signs. 4. Complete the following before occupying the buildings: a. Install all required exterior improvements. City Council 08-09-04 b. Screen all roof-mounted equipment visible from streets. 5. If any required work is not done, the city may allow temporary occupancy if: The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June I if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. 6. All work shall follow the approved plans. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans, including a change to the site plan for the proposed future driveway access onto White Bear Avenue, pending Ramsey County engineer and city engineer approval. 7. Building A and signs associated with Building A are not included in this community design review approval. Seconded by Councilmember Koppen Ayes-Mayor Cardinal, Councilmembers Koppen, Monahan-Junek and Rossbach Nays-Councilmember Juenemann Councilmember Koppen moved to adopt the following resolution approving Chesapeake Companies' planned unit development amendment for sign changes for the multi-tenant building at the Chesapeake Retail Center located at 3091 White Bear Avenue. {Additions to the original planned unit development conditions are underlined): CONDITIONAL USE PERMIT RESOLUTION 04-08-147 WHEREAS, Chesapeake Companies Development Group, LLC, applied for a conditional use pen for a planned unit development to construct four restaurant/retail buildings for a development known as Chesapeake Retail Center. WHEREAS, this permit applies to the property at 3091 White Bear Avenue. The legal description is Lot 1, Block 1, Maplewood Mall Addition. WHEREAS, the history of this conditional use pen is as follows: 1. On May 3, 2004, the planning commission reviewed this request and made a recommendation about this permit. 2. On May 24, 2004, the city council held a public hearing. City staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with City Council 08-09-04 the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. Have the city engineer approve final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department's April 26, 2004, engineering plan review as well as the following: a. A westward extension of the retaining wall south of Building D (Jared Jewelers). The retaining wall height must be sufficient to create a prevailing ground slope away from Building D, thereby deflecting a potential flow from a pipeline leak. 2. An easement agreement that governs and provides for legal cross easements for parking, access, and utilities between all lots within the project. 3. An easement agreement for the installation and maintenance of a freestanding sign on Lot I to benefit Lot 2. 4. An owner's association agreement specifying responsibilities for insurance, taxes and maintenance of all commonly owned property and facilities (including snow plowing). 5. All 8-foot-wide parking spaces must be signed as either "employee" or "compact" car parking only. 6. Signage for Buildings B, C, and D are allowed as follows: a. One freestanding sign, 25 feet in height and 100 square feet in area. Freestanding sign height must be measured from building grade to top of the sign, not ground grade to top of sign. The TGI Friday's and Jared Jeweler's freestanding signs must maintain a 5-foot setback to the White Bear Avenue right-of-way and a 10-foot setback to all side property lines. The Buffalo Wild Wing's freestanding must maintain a 1 -foot setback to the County Road D right-of-way and a 5- foot setback to the side property line. All three freestanding signs must have a decorative base constructed of quality building materials to match the corresponding buildings. b. Three wall signs per building, only one per elevation. Size of the wall sign is limited to 20 City Council 08-09-04 percent of the gross wall area on which the sign is attached. Wall signs are not permitted on a canopy. 7. Signage for Building A (multi-tenant building) is allowed as follows: a. One freestanding sign, 25 feet in height and 150 square feet in area. Freestanding sign height must be measured from building grade to top of the sign, not ground grade to top of sign. The multi-tenant freestanding sign must maintain a 1 -foot setback to the County Road D right -of -way and a 5-foot setback from the private mall road. The freestanding sign must have a decorative base constructed of quality building materials to match the multi-tenant building. b. A comprehensive sign plan must be submitted to city staff showing the proposed sign elevations for all tenant wall signs. Wall signs are limited to two wall signs per tenant. Wall signs can be placed on the east and west elevations only. The size of the wall sign is limited to 20 percent of the gross wall area of each tenant frontage. Wall signs are limited to logos and channel letters only. Wall signs are not permitted on a canopy. 8. All construction shall follow the plans date-stamped March 30, 2004 and April 26, 2004, with revisions as noted in this approval. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans, including a change to the site plan for the proposed future driveway access onto White Bear Avenue, pending Ramsey County engineer and city engineer approval. 9. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. 10. The city council shall review this permit in one year. Seconded by Councilmember Monahan-Junek Ayes-All City Council 08-09-04 Agenda Item 18 TO: City Manager FROM: Ken Roberts, Planner SUBJECT: Conditional Use Permit Review PROJECT Cottagewood PUD LOCATION: Forna|| Street, south of Highvvood&venua DATE: September 13, 2007 Project Description The conditional use permit (CUP)for the Cottagewood PUUiS due for review. This CUP iS for 815- unit town house PU[) (planned unit development). Refer t0 the maps and plans On pages three through seven and the city council minutes starting on page eight. BACKGROUND On August 28,20O8 the city council made several approvals for this development. They included a revision to the planned unit development, a preliminary plat and a resolution ordering the public improvements. These approvals were subject to several conditions. (Please see the city council minutes starting on page eight.\ On September 19, 2006, the community design review board approved the design o|8nSf0r Cottagewood (subject to several conditions of approval). (]n March 12 the city council approved the final plat for Cottagewood. (Jn September 10 the city council considered this PUD review. The council tabled action On this review to give city staff an opportunity to inspect the erosion control measures on the site. DISCUSSION The contractor has completed the site grading, retaining walls, utilities and the base course for the private driveway. However, there is landscaping, curbing, paving and other site work that the contractor still needs t0finish. Phil S0by. the project dev8|op8r remaining driveway work this fall and possibly start a nnnde| home later this year. He noted that with the slow down in the housing market he might not start the first home until 2008. At the direction of the city council, city staff recently inspected the site. Staff found it is stable and retaining all its own runoff materials 8a the ground cover, silt fence and erosion control measures were all in place. ||Ow8v8r. since the contractor has not installed all the site innp[Ov9nn9Dts, the city council should review this permit again in one year. This review will give staff and the property owner a chance to ensure that the project is meeting all city ordinances and conditions of approval. RECOMMENDATION Review the conditional use permit (CUP) for the Cottagewood PUD again in one year or sooner if the owner proposes a major change to the site. 6119 Q 11*141 N 12 1 Is] Z 1 Site size: 3.71 acres Existing land use: Townhouse development (under construction) 6*.Iljzl aelynelo, [e 92 11win Im North: New Century development across Highwood Avenue South: 1- 494 West: Single dwellings on Ferndale Street East: Single dwelling and cell phone tower PLANNING Existing Land Use Plan designation: R-31 (low-density multiple dwelling) Existing Zoning: PUD (planned unit development Criteria for Conditional Use Permit Approval Section 44-1097(a) states that the city council may approve a CUP, based on nine standards. p:secl3-28\Cottagewood PUD review (2) - 2007 Attachments: 1. Location Map 2. Address Map 3. Land Use Map 4. Property Line/Zoning Map 5. Final Plat 6. August 28, 2006 City Council minutes 2 VVDRI FT Cl ........... 77, Location Map Cottagewood 3 N Ln 1 VALLEY ' VIEW AVE 9,32 93, 943 940 953 9b3 Lu gg Lu LL 1007 1015 I 2 98 1000 1 (IM 1016 102A --:17 zQ c -657 6 ry e . ... ... 2,kxl4i 7,� f 6 2 ? F o 7 1 2 ,6 )o 622 —A F c F 264 'h2 r2o' 2 fi 264 26� 26 1.- 2 C48 HIGHVVOOD AVE 1024 N MITZ AVE ......... 351 I - Su 923 CENTURY LN .............. -7 F ---------- 1?'7 04 2 TI'4' 2 1 r 6 9 2.9 100 2 �6 . ............ . 1077 107 Address Map Cottagewood 4 N 64 64 ter 64 W! 64 Z t j HIGHWOOD AVE fl Q0 Cq '67 966 ---------- N EM ITZ AVE 1012 1018- 1024 Cell Tower Land Use Map Cottagewood 5 y. N 27 %081 653 262 684 26 - Rio 2 6 A 0 6 2 /1 2.660 2 651 68 f- - 1� j2764 2712 6 Fos 0 6 C/R AN 2058 0-02 2rl S 2649 . 270 0 t 2654 2 goo 64z— 2 9 2 2 � 074 2652' H4 2 5_1' ........... 2 9 . 64 2650 '2648 w 641 Z t HIGHWOOD AVE fl Q0 C HN 966 7 ........... y . -------- -- N EM ITZ AVE 1 012 I 1M. 1 1 024 1 Zoning Map Cottagewood 6 Attachment 5 R V` P 0" S E D F It I JA L PPP L A T Li N 7 4.r 3 "+ y �: - - - - - - - - - - - - - R V` P 0" S E D F It I JA L PPP L A T Li N 7 Attachment MINUTES MAPLEWOOD CITY COUNCIL Y:UOP.M. Monday, August 28,20O8 Council Chambers, City Hall Meeting NO. 00-22 A meeting of the City Council was held in the Council Chambers, at City Hall, and was called k} order ak 7:10 P.M. by Mayor Longrie. ROLL CALL Diana LVnQhH,Mayor Present Rebecca Cave Counni|nnernber Present Erik |heUe.Counoi|nnennber Present Kathleen JV9nenn8nn,CoUnci|nnennb9r Present Will Ro8sbSch.CounCi|nnennb8r Present 2. Cottagewood Subdivision Public Improvements, City Project 06-10 Public Hearing 7:10pnn Cott] Town Houses (28S0Hi hvvo0dAvaenue) Conditional Use Permit for Planned Unit Development Revision Preliminary Plat Resolution Ordering Improvement (4 votes) a. Environmental Manager Konewko presented the public improvement report. b. Civil Engineer Kummer provided further specifics from the report. C. Commissioner Pearson presented the Planning Commission report. d. Planner Roberts presented the project approval report. R. Phil Soby, the applicant, 200 East Chestnut Street, Stillwater, was present for council Mayor Longrie opened the public hearing (9:03 p.m.), calling for proponents or opponents. The following persons were heard: Kip Johnson, Project Engineer for the Developer Chris G8[k8.280OHighvv0Od Avenue East, K88p|RvvOOd Sharon SOby. Realtor and applicants wife 9. Mayor Longrie closed the public hearing. Councilmember Cave moved to aporove the followinci resolution. This resolution approves a conditional use permit revision for a planned unit development for the property at 2666 Highwood Avenue to be known as Cottagewood. This site is on the south side of Highwood Avenue, east of Dennis Street. The city bases this approval on the findings required by code: City Council MeE@ng 08-28-06 CONDITIONAL USE PERMIT REVISION RESOLUTION 06-08-105 WHEREAS, Mr. Phil Sobv. representing thep jRotdSvS|Op8rS.GDDiedfor8CODdition8|Ua8 permit /CUP\ revision for the C0tt@g8vvOOd residential planned unit development (PU[}). WHEREAS, this permit applies Lo the C|8Lta0Hvv80d town house development plan the city received on July 7.20O8 for the property ot2880QighvvoOdAvenue. The legal description is: Subject tV State TH1O0/117 and HVVY383. the north 11OU feet [f the West 173 feet Vf the East 198 feet of the West Y2ofthe NE 1 /4nf the SE 1 /4ofSedion 13 Township 28. Range 22, Ramsey County, Minnesota. (This is the property tOb9 known @S Lots 1-15Of the proposed Cottog9vvoOd) WHEREAS, the history of this conditional use permit is8sfollows: 1. C}n August 7.20US. the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The C0nl[niSSi0n also C0D3idenSd reports and [8COnnnlend@tionS of the city Staff. The planning commission recommended that the city council approve the conditional use permit. 2. On August 28 2006. the city council discussed the proposed conditional use permit. They considered reports and recommendations from the planning Conn[niSSion and City Staff. NC)VV, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit because: 1. The use vvoU|d be located, designed, maintained, constructed and 0p8n8t8d to be in conformity with the City's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character Ofthe surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, prOC8SS. [n@t8ri8|S. equipment Or methods Of operation that would be d8nQ8n}uS, hazardous, detrimental, disturbing or cause 8 nuisance to any person or property, b8c8VS8 of excessive noise, glare, smoke, dust, odor fUnn8S, water or air pollution, drainage, water run-off, vibradion, general unSiQht|ineSS, electrical interference or other nuisances. 5. The use vvoV|d generate only nnininn8| vehicular traffic on k]C8| streets and vvVV|d not create traffic congestion or unsafe access on existing or proposed streets. 0. The use would be served by adequate public facilities and services, including SLr88ts police and fire pn}teCUon, drainage sLnJ[tUpeS, water and sewer systems, schools and parks. Y. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. S. The use would cause minimal adverse environmental effects. City Council MeIng 08-28-06 Approval is subject to the following conditions: 1. All construction shall follow the plans for 4-9 15 detached town houses aa approved bv the city. The city council may approve major ch8ngestoLhep|ans.Th8[)ine{tVrCfCVnnrnUnih/ Development may approve minor changes tO the plans. Such changes shall include: 8. Revising the grading and site plans t0show: (1) The developer minimizing the |oGS or removal of natural vegetation. (2) All driveways at least 20 feet wide. If the developer wants to have parking on one side of the main driveway, then it must be at least 28 feet wide. However, widening of the driveway must not lessen the side setback Of the driveway from the east property line. /3\ All parking stalls with o width 0f8t least 0.5 feet and 8 length Ofotleast 18 feet. Also, review and possibly revise the parking spaces and the turn-around area 8Lthe south end [f the site to maximize the number of trees to be saved and to minimize the amount of hard surface area. Nl Revised storm water pond locations and designs as suggested Or required bvthe watershed district or city engineer. The ponds shall meet the city's design standards. UB The developer minimizing the loss Or removal of natural vegetation including keeping and protecting as many of the large trees in the undisturbed area south of the town houses and parking areas. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. Have the city engineer approve final construction and engineering plans. These plans shall meet all the conditions and changes noted in the engineer's memo dated July 28.2O06. These shall include: a. The grading e, erosion control, streets, trails, tree, retaining walls, drivewaV utility, drainag and Parkinci plans. This approval includes the desicin of the proposed private cul-de-sac. h. Showing Do grading o[ground disturbance iD the conservation easement. This land iGL0bR preserved for open space purposes. The developer and contractors shall protect this area, including the large trees that are in and near the south side of the site, from encroachment from equipment, grading or filling. C. Include 8 storm water management plan for the proposal. 4. The design of all ponds shall meet Maplewood's design standards and shall be subject to the 8ppn}v8| of the city engineer. If needHd, the developer shall be responsible for getting any off- site pond and drainage easements. 5. The developer 0r contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. City Council MeqVg 08-28-06 b. Place temporary orange safety fencing and signs 8tthegr8ding|irnd3. c. Remove any debris or junk from the site, including the conservation area. d Provide the city with verification that the town houses OD the proposed site plan will meet the state's noise standards. This shall be with @ study, testing O[ other documentation. |f the noise on this site is8 factor, then the contractor will have k] build the town houses so that they can meet the noise standards. This may be done with thicker walls, heavier windows, requiring air conditioning or other sound-deadening construction methods. The developer shall provide the city with this documentation before the city will issue a building permit for the town houses. 0. The approved setbacks for the principal sLrV[tVpe8 in the COttagevvoVd PU[) shall b8: a. Front-yard setback (frO[n o public street or private driveway): nnininlUnl - 20 feet, [nGni[nu[n —35feet b. Rear-yard setback: 12 feet from any adjacent residential property line c. Side-yard setback /k}vvn hnVSeS\: nnininnVnn of six feet from 8 Side property line and at least 12 feet between units. 7. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing unit 8i the time of the building permit for each housing unit. B. Submit the homeowner's association documents to city staff for review and approval. 9. The developer shall provide 8 permanent means tVpreserve and maintain the common open space. This may be done by conservation easement, deed restrictions, covenants or public dedication. The developer shall record this document with the final plat and before the city issues 8 permit for grading or utility construction. 10. The city council shall review this p8rnn|L in one year. 11. This approval does not include the design approval for the tovvnhonoea or any signs. The project design p|an8, including 8n}hiLeCtVr8|. . site, lighting, tree and landscaping p|SnS, shall b9subject to review and approval of the community design review board (CDRB). The projects shall be subject to the following conditions: 8. Meeting all conditions and changes 8s required bythe city council. b. For the driveways: (1) K8ininnUnn width -2Ofeet. /2\ K8oxinlUnl width -28feet. (3) All driveways less than 28 feet in width Sh8|| be posted for "No Parking" on both sides. Driveways 8L least 28 feet wide may have parking on one side and shall b8 posted for No Parking oD one side. c. Showing all changes required by the city 8S part Vfthe conditional use permit for the planned unit development (PUD). City Council Meqlng 08-28-06 12. The city shall not issue any building permits for construction on an outlot (per city code requirements). The developer must record afin8| plat to create buildable lots in the preliminary plat before the city will issue a building permit. Seconded bv Mayor LOngrie Ayes-Mayor LODgh8.00uDd|[nRmberS Cave, Hel|S 8ndJU8O8nl@OO Mayor Longrie moved to approve the Cottagewood preliminary plat (received by the city on July 7, 2006). The developer shall complete the following before the city council approves the final 1. Sign an agreement with the city that guarantees that the developer or contractor will: 8. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.° Place temporary orange safety fencing and signs sdthegroding|inndo. c. Have Xce| Energy install Group rate street lights in two k]C8UOnS- primarily 8tthe street intersection and near the south end of the driveway. The exact style and location shall be subject to the city engineer's approval. d. Pay the city for the cost of tr8ffi[-contn}[ street identification and no parking signs. 8. Provide all required and necessary easements, including any off-site easements. t Demolish Vr remove the existing house and garage from the site, and remove all other buildings, fencing, trailers, scrap [n8t8| debris and junk from the site. 0. Cap and seal all wells 0n site that the owners are not using; remove septic systems or dr8infie|ds subject to Minnesota rules and guidelines. In. Complete all the curb and gutter on Highwood Avenue on the north side of the site. This is to replace the existing driveways on Highvvond Avenue and shall include the restoration and sodding of the boulevards. i |OStoU G sign where the new driveway iDt8rS8CtS 0ghvv0Od/\v8nU8 indicating that bis8 private driveway. i Install survey monuments and signs alon8theedgesofthenOnsenxatone8aennentore8. These signs sh@Uexp|8inth8tth88r8obevondtheaiQnSi38oDnserv8tione8aementare8and that there shall be no building, fences, mowing, cutting, filling, dumping or other ground disturbance in that area. The developer or contractor shall install these signs before the city iasU8S building permits in this plat. 2. Have the city engineer approve final construction and engineering plans. These plans shall include Qn8ding. UU|8v dnBin8Q8 8n]G0n control, dhv8vv8y trail, tree, and street plans. The plans shall meet all the conditions and changes listed in the memo from Michael Thompson dated July 28.2008. and shall meet the following conditions: a. The erosion control plans shall be consistent with the city code. City Council Meql2ig 08-28-06 b.The grading plan shall show: M\ The proposed building pad elevation and contour information for each building site. The lot lines on this plan shall follow the approved preliminary plat. (2) Contour information for all the land that the construction will disturb. (3) Building pads that reduce the grading 0n sites where the developer can save large trees. (4) The proposed street and driveway grades as allowed by the city engineer. (5) All proposed slopes on the construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. On slopes steeper than 3: 1, the developer shall prepare and implement a stabilization and planting plan. 4t8 nnin|nnUnn. the slopes Sh8|| be protected with wood-fiber blanket, be seeded with a no-maintenance vegetation and be stabilized before the city approves the final plat. (8) All retaining vv8||s on the o|8nS. Any retaining vva||G taller than four feet require a building permit from the city. The developer shall install 8 pnJtSCtw8 nGi| or fence On top of any retaining wall that is taller than four feet. (Y) Sedimentation basins or ponds as required by the watershed board or by the city engineer. (8) No grading beyond the plat boundary without temporary grading easements from the affected property owner(s). (9) As little grading as possible west and south of the town houses. This is to keep as many of the existing trees on the site as is reasonably possible. c. The street, driveway and utility plans shall show: /1\ The driveway shall b88 nine-ton design vvithannSxinnVnngr8d8[f8i htpercent8ndth8 maximum grade within 75 feet of the intersection at two percent. (2) The street (d with continuous concrete curb and gutter, except where the city engineer determines that curbing iG not necessary for drainage purposes. (3) The removal of the unused driveways and the completion of the curb and gutter on the south side of Highwood Avenue and the restoration and sodding of the boulevards. /4\ The coordination of the water main alignments and sizing with the standards and requirements of the Saint P8U| R80iODG| Water Services (SPRVVS). Fire f|Ovv requirements and hydrant locations shall be verified with the Maplewood Fire Department. (5) All utility excavations located within the proposed right-of-ways or within easements. The developer shall acquire easements for all utilities that would be outside the project @n38. (6) The plan and profiles of the proposed utilities. (7) A detail of any ponds, the pond outlets and the rainwater gardens. The contractor shall protect the outlets to prevent erosion. City Council Meql3ig 08-28-06 (8) The rninirnUrn cul-de-sac size to meet the public Smfeb/ needs while preserving as many trees 8spossible. d. The drainage plan shall ensure that there is no increase in the r8L8 of storm vx8L8r run-off leaving the site above the current /pr8deve|opnn8nU levels. The developer's engineer shall: (1) Verify inlet and pipe capacities. (2) Submit drainage design calculations. e.° The tree plan shall: (1) B9 approved, 8konovvithth9kandSc8 ing,bvUl9ConnnnVnitvO8SignRev8vvBVanU (C[)RB) before site grading or final plat approval. (2) Show where the developer will remove, save or replace large trees. This plan shall |ndUd8 an inventory of all existing large Lpe9S on the site. /3\ Show the size, species and location of the replacement and screening trees. The deciduous trees shall be8t least two and one half (2 Y2) inches in diameter and shall be8 mix Vf red and white oaks, ash, lindens, sugar maples or other native species. The coniferous trees shall b98tleast eight /8\ feet tall and shall be a mix of Black Hills Spruce, Austrian pine and other species. (4) Show no tree removal in the buffer zones, conservation easement, or beyond the approved grading and tree limits. /5\ Include for city staff a detailed tree planting plan and rnot8h8| list. /8\ Group the new trees together. These planting areas shall be: /8\ near the p0ndingareas (b) 0n the slopes (c) along the west side of the site LV screen the proposed buildings from the homes to the west 0 Show the planting of at least 37 trees after the site grading is done. 3. Change the plat as follows: 8./\dd drainage and utility easements 8s required bv the city engineer. This shall include showing a 20-foot-wide drainage and utility easement along the north side of Lot 15. b. Show drainage and utility easements along all property lines onthe final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. c. Label the common areas GSon0ut|OtorGS0Ut|{tS. d.|f allowed, show the conservation easement on the final plat. 4. Pay for costs related to the engineering department's review of the construction plans. 5. Secure and provide all required easements for the development including any off-site drainage and utility easements. These shall include, but not be limited to, an easement for the Cu|v8d draining the pond at the northwest C0rD9r of the plat. City Council Meqt4ngO8-28-0S 6.The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not connp|8L8d before final plat approval. 7. Sign a developer's agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site dr8in8g8, complete all public improvements and meet all city requirements. U.~ Place temporary orange safety fencing and signs at the grading limits. C. Provide for the repair Of||ighvv0Od Avenue (st[88t. curb and gutter and boulevard) after the developer connects to the public utilities and builds the private driveway. 8. Record the hJ||ovvin0 with the final plat: a. All homeowner's association documents. b. A covenant or deed restriction that prohibits any further subdivision or splitting of the lots or p@P:e|S in the plat that would CpR@tR additional building sites. t. A covenant or deed restriction that prohibits any additional driveways (besides the one new driveway shown on the project p|anS) fronnQoingonLoHighvvoodAv8nU8. d.lhe conservation easement for the undisturbed area of the site. The applicant shall submit the language for these dedications and restrictions to the city for approval before recording. The city will not issue @ building permit until after the developer has recorded the final plat and these documents and covenants. 9* Submit the homeowners association bylaws and rules to the director of community development. These are to assure that there will be one responsible party for the maintenance of the oonnnnon areas, Out|ots private utilities, dhvevvoyS, retaining vvoUs and structures. 10. Obtain 8 permit from the Ramsey-Washington K8etn] Watershed District for grading. 11.K the developer decides hD final plat part 0f the preliminary plat, the interim director Of community development may waive any conditions that do not apply to the final plat. 12. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. *The developer must complete these conditions before the city issues Ggrading permit or approves the final plat. Seconded by MayorLon0rie Ayes-Mayor Longh8. CoVnci|m8mbers Cave. Hjelle. andJUenennonn City Council Meq&g 08-28-06 Agenda Item 19 Uel 4 ki 117- Z1 4001 Z 0 TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Erin Laberee, Assistant City Engineer SUBJECT: Amendment No. 6 to Saint Paul Regional Water Service Agreement DATE: September 14, 2007 On street improvement projects often times improvements are made to the water system by the City as required by Saint Paul Regional Water Services (SPRWS). In the past it has been understood that SPRWS would reimburse the city for the work done. No formal agreement is in place for this procedure. The agreement between the City of Maplewood and Saint Paul Regional Water Services currently does not include language regarding reimbursement of costs incurred by the City for work done for Saint Paul Regional Water Services. The attached agreement formalizes reimbursement procedures to the City by the Saint Paul Regional Water Services for improvements to the water system. • � • It is recommended that council approve the attached Amendment No. 6 for the Agreement Between Board of Water Commissioners and City of Maplewood. Attachment: 1. Amendment No. 6 for the Agreement Between Board of Water Commissioners and City of Maplewood. Agreement # 02- AMENDMENT NO. 6 to AGREEMENT BETWEEN BOARD OF WATER COMMISSIONERS and CITY OF MAPLEWOOD This AMENDMENT NO. 6 TO AGREEMENT entered into this day of ,2007, by and between the BOARD OF WATER COMMISSIONERS, a municipal corporation of the State of Minnesota (the "Board"), and the CITY OF MAPLEWOOD, a municipal corporation of the State of Minnesota ("Maplewood"). WITNESSETH: WHEREAS, Maplewood and the Board entered into an agreement dated October 30, 1996 for the provision of water service by the Board to properties within Maplewood (the "Agreement"); and WHEREAS, Article XIV of the Agreement allows for amendments to the Agreement; and WHEREAS, in order to provide the greatest efficiency and to minimize traffic disruptions and replacement costs, the parties desire that the Board whenever possible perform water main replacement and/or other water system repair work in conjunction with Maplewood street paving projects. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties mutually agree to amend the Agreement as follows: 1. The following provisions are hereby added to the Agreement: 1) When coordination with a street paving project is possible, Maplewood agrees to: a) solicit bids in accordance with applicable Minnesota Statutes for the required construction work to facilitate Board's water system works, including excavation, pipe handling, restoration and other related work ("Support Work"); and, b) include in the bid solicitation a requirement that the contractor will do the applicable water system work as specified by the Board, and obtain pricing for such work. 2) Board forces will perform the installation of water facilities and related appurtenances and all work necessary to place the water system into service. 3) The Board agrees to reimburse Maplewood for the amount of the bid item price identified for the contractor's work and for repair of any paving outside the boundaries of the paving project that was damaged as a result of the Support Work. Upon completion of the work, Maplewood shall transmit an itemized invoice with a copy of the relevant contractor's bid pricing attached to the designated Saint Paul Regional Water Services project manager. In the event no specific contract item price exists for the requested Support Work or for said paving repair, Board will pay to Maplewood the contractor's time and materials costs. After review and approval of the charges by the project manager, Board will issue payment within 30 days. 2. Except as modified herein, the terms of the Agreement shall remain in full force and effect. [Remainder of page left intentionally blank.] IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 6 to Agreement to be executed as of the day and year first above written. Approved: BOARD OF WATER COMMISSIONERS W Stephen P. Schneider, General Manager Patrick Harris, President Saint Paul Regional Water Services By Approved as to Form: Janet Lindgren, Secretary Assistant City Attorney Office of Financial Services STATE OF MINNESOTA) ) SS. COUNTY OF RAMSEY ) LO-A Mathew G. Smith, Director The foregoing instrument was acknowledged before me this day of 9 2007, by Patrick Harris, President of the Board of Water Commissioners, a Minnesota municipal corporation, on behalf of the corporation. Signature of person taking acknowledgment STATE OF MINNESOTA) ) SS. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of 1 2007, by Janet Lindgren, Secretary of the Board of Water Commissioners, a Minnesota municipal corporation, on behalf of the corporation. Signature of person taking acknowledgment STATE OF MINNESOTA) ) SS. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _ day of 1 2007, by Matthew G. Smith, Director, Office of Financial Services of the Board of Water Commissioners, a Minnesota municipal corporation, on behalf of the corporation. Signature of person taking acknowledgment CITY OF MAPLEWOOD STATE OF MINNESOTA) ) SS. COUNTY OF RAMSEY ) By Its Mayor By Its City Manager The foregoing instrument was acknowledged before me this day of , 2007, by , Mayor of the City of Maplewood, a Minnesota municipal corporation, on behalf of the corporation. Signature of person taking acknowledgment STATE OF MINNESOTA) ) SS. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of , 2007, by , City Manager of the City of Maplewood, a Minnesota municipal corporation, on behalf of the corporation. Signature of person taking acknowledgment NEM�� TO: Greg Copeland, City Manager FROM: Charles Ahl, Pubic Works Director/City Engineer Erin Laberee, Assistant City Engineer SUBJECT: Mogren Street Improvements, City Project 06-17 1. Assessment Hearing Date Revision DATE: September 14, 2007 INTRODUCTIONIBACKGROUND The developer has requested that the assessment hearing date for the Mogren Street Improvements be held on October 22 A resolution is needed to revise the assessment hearing date from October 8 th t October 22 2007. • � • It is recommended that the city council approve the assessment hearing for the Mogren Street Improvement, City Project 06-17 for October 22 2007. Attachments: 1. Resolution RESOLUTION ORDERING ASSESSMENT ROLL HEARING WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared 8n assessment roll for the K8ogn8n Street Improvements, City Project 00-17.andthesaidoS3e3smentud|iaOn U|8 in the office Vf the city engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF NlAPLEVVOO[). MINNESOTA: u 1. A hearing shall b8 held on the 22 n d8yOf(]otober20U7.8ttheCityh8||8t7:UOp.no.top8sS upon Such proposed assessment and at such time and p|8C8 all persons owning property affected by such i[npnJvRnnRDt will be given GD opportunity to be heard with RefenaDC8 to such assessment. 2. The city clerk is hereby directed to c8UG8 8 notice of the hearing on the proposed assessment to be published in the OffiCi8| newspaper, at least two weeks prior tothe he8hDQ. and to mail notices to the owners of all property affected by said assessment. The notice Of hearing shall state the date, time and place Of hearing, the general nature Ofthe inlpn}v8nn8nL the area to be assessed, that the proposed 8sG8sGrn8nL nJ|| is on h|8 with the clerk and city engineer and that written or oral objections will be considered. Agenda Item 111 AGENDA REPORT TO: Greg Copeland, City Manager FROM: CharleS/\hi Public Works Director/City Engineer SUBJECT: Gladstone Area Redevelopment, City Project 04-21 - Resolution Approving Municipal State Aid Designation on Frost Avenue and East Shore Drive. DATE: September 14 We have requested and received permission from the Minnesota Department of Transportation to add Frost Avenue and East Shore Drive ho our Municipal State Aid Street system pending tU[nb@CkOfthese roadways from Ramsey County. Approval of a resolution is required. /\s8part of the $1.8million Metropolitan Council Grant, the City was required t0 have jurisdiction ofFrost Avenue and East Shore Drive in order t0 receive the grant funding. An agreement has been reached with Ramsey County that exchanges roadway jurisdictions, whereby Maplewood will assume jurisdiction over Frost Avenue and East GhVn8 Drive, in exchange for Ramsey County accepting jurisdiction over County Road D from TM 01 to VVhib3 Bear Avenue. Ramsey County has approved the jurisdiction change and City Council approval of resolutions concurring with this revision is required. Approval Of this action occurred on June 11,2OO7. The proposed exchange of jurisdictions provides a good program revision for both Ramsey County and for K8ap|8vvoOd. Ramsey County will re-assume the jurisdiction over County Road O. |t was originally Vnd8r Ramsey County jurisdiction and thus called County Road D until the roadway was terminated at the railroad underpass following Gn automobile crash and emergency responder fatality in1S81. Since that time, the roadway has been under K88p|9vv0od'Gjurisdiction. The improvements since 2003 have re- established the movement and the heavy volume of traffic and needed investments in improvements between GoVth|8vvn and White Bear Avenue will become mainly the responsibility Vf Ramsey County. Frost Avenue and East Shore Drive c8ny significantly less traffic than County Road D, about 50% less in some locations, and only 2096in comparison tO volumes On County Road 0Gt White Bear Avenue. Maplewood will be able to place oUrK8SAS designation onto these routes to replace the funding designation by Ramsey [}OUntv and still avail ourselves of State Aid monies, vvhi|8 still receiving the Metropolitan Council Grant monies for the improvements to Phase I of Gladstone. The Municipal State Aid Street program was established to distribute gas tax monies to cities based upon the improvement needs Of their state aid system. The city iS allowed tO designate uptO2Op8rC8ntOfth9 city's stn8HL nnikeeo8 GS eligible to receive gas tax funding. W18o|evvood has nni|8ag8 available for designation and the addition of the requested roadway will increase the funding available and allow us to use state aid funding for the upgrading of this roadway as part of the area improvements. Agenda Item 111 RECOMMENDATION It is recommended that the city council approve the attached resolution requesting the approval and designation of Frost Avenue from TH 61 to White Bear Avenue and East Shore Drive from Frost Avenue to Larpenteur Avenue as part of Maplewood's Municipal State Aid Street system by the Commissioner of Transportation of the State of Minnesota. Attachments: 1. Resolution Establishing Municipal State Aid Highways 2. Location Map RESOLUTION ESTABLISHING MUNICIPAL STATE AID HIGHWAY WHEREAS, the City Council of the City of Maplewood desires that the streets hereinafter described meet all necessary criteria and thus should b8 designated 8s@ Municipal State Aid street under the provision of Minnesota law. NOW, THEREFORE, BE|T RESOLVED bv the City Council nf the City of Maplewood that the roadways described as follows, to-wit: Frost Avenue, TH 01 to White Bear Avenue (2.20 mile of CSAH Tu0bock) East Shore Drive, Frost Avenue to Larpenteur Avenue (0.68 mile of CSAH Turnback) be, and hereby is established, located, and designated a Municipal State Aid street of said city, subject tO the approval Of the Commissioner Of Transportation Of the State OfMinnesota. BE IT FURTHER RESOLVED, that the city clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for her consideration, and that upon her approval of the designation of said road or portion thereof, the same be constructed, improved, and maintained as 8 Municipal 8L8k] Aid street of the City of M8p|8vvoOd to be nUnnU8r8d and known as 8 Municipal State Aid Street 180 for Frost Avenue and 1S1 for East Shore Drive. Item 112 154 1 a k to] 6 I a I bill kri TO: Greg Copeland, City Manager FROM: Karen Guilfbile, Citizen Service Manager DATE: September 19, 2007 RE: Historic Preservation Commission Intradijetian The Historic Preservation Commission has been instrumental in scheduling and organizing many of the events held for the City of Maplewood's 50 Anniversary Celebration. Below you will find a list of scheduled events and costs associated with the events planned through February 2008. Staff is requesting council approval an amount not to exceed $10,000.00 to cover the costs of the following: October Preservation Tour of Farm $ 600 October Barn Dance 1,350 November Anniversary Dinner & Dance 2,800 December Holiday Tree's 400 January Winter Carnival Parade 1,150 February City of Maplewood Celebration 2,625 All estimates above are for costs related to the events. Proceeds from ticket sales will be used to cover the costs of the events as well and have been figured into the estimated cost. The February 2008 "City of Maplewood's Celebration" will be a free community event to celebrate the 50 Anniversary of our City. Consideration Approve funds of $ 10,000 from the General Fund Marketing Budget for the aforementioned Maplewood 50"' Anniversary events. Item 113 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Karen Guilfbile, City Clerk DATE: September 19, 2007 RE: Temporary Lawful Gambling Resolution Introduction The Minnesota Gambling Control Board has issued a temporary gambling permit for North Star Chapter of BCCA (Brewery Collectible Club of America). The event will be held at Aldrich Arena, 1850 White Bear Avenue. The event will be held on October 13, 2007 from 7:00 a.m. to 4:00 p.m. The BCCA is a non-profit organization and an annual event at the Arena. It is requested that council approve the following resolution for the temporary gambling. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary permit for lawful gambling is approved for the North Star Chapter of BCCA. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said pen as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Agenda Item J1 11 1301.ice From: Bob Mittet, Finance and Administration Manager Date: September 18, 2007 Re: Resolution Accepting proposal on the Competitive Negotiated Sale of $5,090,000 General Obligation Improvement Bonds, Series 20076, Providing for Their Issuance, Pledging Special Assessments for the Security Thereof and Levying a Tax for the Payment Thereof At the Regular City Council meeting held on September 10, 2007, preliminary approval for the issuance of $5,090,000 of General Obligation Improvement Bonds, Series 20078. The resolution will be available after bids are received at 10:30 am on Monday, September 24, 2007. Staff recommends approval of the attached resolution which will: 1. Accept the bid proposal, 2. Set the bond terms, 3. Provide for their issuance, 4. Pledge Special Assessments for the Security Thereof, and, 5. Provide for the Levying of a Tax for Payment Thereof. Agenda Item K1 TO: Greg Copeland, City Manager FROM: R. Charles Ahl, Director of Public Works/City Engineer Michael Thompson, Civil Engineer 11 SUBJECT: Lark/Prosperity Area Street Improvement, City Project 07-15, Burke Avenue Options DATE: September 19, 2007 A petition for the installation of a cul-de-sac or barrier on Burke Avenue near White Bear Avenue was initially presented to the city council at the July 23 public hearing and was signed by 14 residents residing on Burke, White Bear, or Prosperity. The installation of the cul-de-sac was discussed at the August 27 th 2007 council meeting and subsequently the resolution to install a cul-de-sac was tabled by the city council. City staff was directed to perform a traffic study in the area and to give residents additional options to consider. Background On September 5 2007 city staff mailed letters to all persons owning property abutting Burke Avenue between Prosperity Road and White Bear Avenue which presented four options to consider: Option 1: Do Nothing Option 2: Install a Cul-De-Sac Option 3: Install a "right turn only" sign. Option 4: Install a pork chop median that would force right in & right out turns only. Each of these options had all four associated plan view exhibits to visually portray the options (attached). The letter to the residents discussed the traffic findings in the area and it clearly directed those residents who did not understand any part of the letter to contact city staff with any questions. The letter also informed residents that the city council would consider this issue at the September 24, 2007 meeting. In order for residents to make an informed decision on the four options the following traffic data was presented: Prosperity Road (between County Rd B and Burke): Average Daily Traffic North Bound = 1,179 vehicles Average Daily Traffic South Bound = 1,183 vehicles Total Average Daily Traffic = (1,179+1,183) = 2,362 vehicles 85th Percentile Speed = 34 mph (this means 85% of vehicles go 34 mph or less) Burke Avenue (west of White Bear): Average Daily Traffic East Bound = 74 vehicles Average Daily Traffic West Bound = 72 vehicles Total Average Daily Traffic = (74+72) = 146 vehicles 85th Percentile Speed = 23 mph (this means 85% of vehicles go 23 mph or less) With the Institute of Transportation Engineers (ITE) trip generation rate given as 10 trips per day for a residential single-family detached dwelling and with 15 driveways abutting Burke Avenue, it can be Agenda Item K1 estimated about 150 vehicles per day could be local traffic. And with Burke Avenue having 8 total average daily traffic vo equal hD148 vehicles it could be said that there iS not 8 si 8nnoUDtOfCut thn}Ughtraffcfn}rnPnJspHhtvRoad. But 8 portion nf the 140 vehicles on Burke Avenue could becut through traffic because the ITE trip generation rate per house is only an estimate. An item of concern was drainage if the Cu|-de-S@c were installed. |f the CU|-de-G8c were k}be installed dual catch basin inlets would be constructed within the cU|-de-S8cand vvoU|d channel drainage underground and connect into the White Bear Avenue drainage infrastructure. An overland emergency overflow drainage path would be graded from the cul-de-sac to White Bear Avenue to provide further protection in the case the d[8iD8g8 iO|8L3 are blocked. The cul-de-sac elevation vv0u|d be built slightly lower that the existing street iD order t0 ensure drainage stays within the street and positive slopes are made from the street upall driveway aprons. Accident Data City staff received information from the police department regarding accident history at the intersection Of White Bear Avenue and Burke Avenue. |D deciphering the data it appears there have been 2 vehicle injury accidents and 1 pedestrian hit and run between 1SS4 and the present. Also it appears that 4vehicle property damage accidents occurred between 1994 and the present. There iS also 8n assortment Cf infractions 8S listed in the police report attachments. Resident Feedback TO date, Of the 1O questionnaires that city staff mailed out, 12 responses have been received with resident comments also included. The following is@ summary offindings: (8 votes) Option 1: Do Nothing (5 votes) Option 2: Install 8[|U|-D8-SaC /1 v0t8S\ ODLiOD 3: |OSt8U 8 "right turn 0O|v" sign. k] v0t8S\ ODU0D 4: |OSt8U 3 pork chop DlRdi8O that would hJrCR right in & ri OidbJOl3 only. �~ "I use the intersection in question as an exit and entrance all the time with no problem." ]� "it works well 8siS!^ "My husband and | have made it clear that doing nothing iS the thing b3d0 because Ofdrainage, snow removal issues and nD traffic issues; there iSno need tD change 8nVthinQ. t^ ^ 'K8y understanding is the City will work with nl8 to provide adequate off street p8rking." )� "Keep in mind the survey was done after some Of the road work began, 30it cannot b8considered ^' normal" traffic. I am not home during the day so can't speak to that, but there isn't much traffic at all in the evening hours." Comments for Option 2: Install a Cul t^ ^ '|n your questionnaire you cited Len trips per day by the average family. | vv8ich the five houses 8rOUOd us during the week and counted 5, 0 2, G 4, and 4, one being an out and in the 0 i8 for 8 vacant house. | see no average ten... must beed the other end of the block. Today ina15minute period three cars went through from Prosperity to White Bear Ave. At the |8St nn88Ung Mr. Franz noted that the hOU3B3 on the CO[Oe[ ShOU|d not be C0UDLBd because Ul8i[ d[ivBvv8yS are on PnDSp8[ih/ or White Bear Ave. | fS8| this i3 3 slight bRC8uS8 they are on Burke Ave and two of the three have children present. All | could gather from what he said is 8 cU|'d8-8@C vvoU|d be an inconvenience for him. The reason for the petition was bJ make 8 safer neighborhood. The street i8 changing from older folks to young couples and children; | see them riding bikes almost every evening. As the land south of Burke Ave i8 developed the cut through traffic will only get worse. The board has realized the savings Of upgrading street now and now iS the time b3 install the CU|-d8- 88c.ifnot of the street to "Alternate Route White Bear Av8." t^ "Even LhDVQh the survey indicates the traffic Uovv on Burke to be cons m}nn@| for the number of res | feel the majority Of that traffic is not from the residents. | think it is DlosUv used by C8rS avoiding the County Rd B stop sign and also the stop light on White Bear Ave and County Rd B." "My request for @ CU|-dR-g8C is 8 proactive request. | 8Dl looking into our neighborhood's future needs. Today, 88 the roads are being replaced iS the time io consider the Cu|-d8-S@c. We continue to have traffic oU#iDg through our street t0 avoid 3O8d at COUOtv Road B and White Bear Avenue. That intersection is the responsibility of Ramsey County and Mr. AM stated at the last meeting that it CnV|d be ten /10\ years before the intersection i8 corrected. Mr. l[hVnnpSVn'S letter was very confusing for me; itiS unusual for D1ShJ exceed two /2\ trips per day with Dlyvehicle. |d0 not have eight (8) vehicles visiting me daily. VVhRpR is this Gt8UStiC of ten (10) trips per day from? What day of the week was this survey done? We are @ residential street that should remain that way. We are losing that status while we are accessed as a shortcut hnWhite Bear Avenue. | believe traffic will continue to escalate in our future. Today is the time to provide the CV|-de-SaC, not after our road i8 n9p|aC8d. )� "Are there any prices differences iD iOSt8||iDg 8 cul-de-sac versus doing nothing?" For those residents with questions in their response comments, city staff called residents and addressed the issues to ensure all residents fully understood the information in order to make an informed decision. It ShOU|d be noted that the two residents that would be most effected by the installation of the cul are against the installation; both choosing Option 1: Do Nothing. RECOMMENDATION Staff recommendation: The original petition provided 14 residents interested in the Cul-d8-S8Coption. The current polling provides nearly 85U-5Osplit. The Cu|-d8-S8Ci3@ still 8 very good option but without 8clear neighborhood agreement and specifically lacking approval from the most impacted property owners near White Bear Avenue, the staff does not believe pursuing the Cu|'d8-8@C request i8appropriate. City staff finds it more appropriate to recommend making Burke Avenue a right turn out only thus forcing traffic to turn south onto White Bear from Burke and restricting all traffic entering Burke from White Bear. It is noted that when White Bear Avenue is upgraded in the next 5-10 years, 8 median is highly likely 8tBurke. Ki8recommended that Uthe council agrees with the above recommendation for the right out turn only then the council should approve the attached resolution adopting this option for the Lark/Prosperity Area Street Improvements, City Project 07-15. |f the council feels that another option iS appropriate then i[ should be discussed. Ultimately if the selected option the council recommends is not installing a cul-de-sac then denial Of the original CV|-de-saC petition should bemade. Attachments 1. Reso 2. Burke Options (5) x. Police Report Data 4. Project Location Map RESOLUTION BURKE AVENUE RIGHT TURN OUT ONLY CONDITION NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the city council adopts a resolution to make Burke Avenue, at White Bear Avenue, a right turn out only. Adopted by the council on this 24 day of September 2007. W • • z O n O DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only. SOURCES: Ramsey County (July 36, 2007), The Laurence Group;July 30, 2007 for County parcel and property records data; July 2007 for commercial and residential data; April 2006 for color aerial imagery; All other OPTION 2 - INSTALL CUL-DE-SAC THERE WOULD BE A "NO PARKING" CONDITION WITHIN THE CUL-DE-SAC I I I I > II * co It I F ®4 , ,� . r-) n 0 0 > 00 F� F m > F I x 1 - - Mx m o WHITE BEAR AVENUE 77 CD �Z F � 0 m O o iip - - - . - -- - . -- r ! r r i DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only. SOURCES: Ramsey County (July 36, 2007), The Laurence Group;July 30, 2007 for County parcel and property records data; July 2007 for commercial and residential data; April 2006 for color aerial imagery; All other • i r ■ ■ P" A ■ DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only. SOURCES: Ramsey County (July 36, 2007), The Laurence Group;July 30, 2007 for County parcel and property records data; July 2007 for commercial and residential data; April 2006 for color aerial imagery; All other s s • DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only. SOURCES: Ramsey County (July 36, 2007), The Laurence Group;July 30, 2007 for County parcel and property records data; July 2007 for commercial and residential data; April 2006 for color aerial imagery; All other Maplewood Police Department Search Results for white bear av burke av from 08/07/2002 to 08/07/2002 25 Records Retrieved CN Agency Date Reported 94- 017053 MA 10/14194 21:22:07 1 94- 017059 MA 10/14/94 22:25:10 White Bear Av 94- 547012 MA 10/02194 01:25:10 Pd - My 95- 000583 MA 01/12/9517:10:30 White Bear Av 95- 001333 MA 01/27/95 21:05:42 White Bear Av 95- 007477 MA 05/20/9512:47:38 Misc Officers Detail 96- 004226 MA 03/17/96 22:09:58 30 96- 009743 MA 06/16/96 08:56:15 White Bear Av 96- 011823 MA 07/17/9618:02 30 :27 96- 012083 MA 07/21/9618:51:32 White Bear Av 96- 015063 MA 09/04/96 00:36:08 White Bear Av 96- 800458 MA 09/04/96 00:30:00 Warrant Arrest 96- 800731 MA 07/21/9618:45:00 White Bear Ave 30 96- 802456 MA 11/02196 02:34:00 White Bear Av 96- 815222 MA 11111/96 16:12:00 No Proof Of Insurance 97- 012548 MA 08/07197 22:53:53 97- 019536 MA 12/06/97 01:42:05 97- 933746 MA 01/18197 21:03:00 97- 952539 MA 08107/97 22:50:00 98- 008327 MA 06/06/98 06:45 :14 01- 111450 MA 07/22/0113:20:20 01- 135930 MA 10/06/0100 :45:48 02- 117971 MA 02/18/0214:05 :41 03- 013120 MA 07/28/03 23:23 :45 04- 746653 MA 03/17/04 20:30:30 Location Address Dispo Activity Description White Bear Av Pd - My White Bear Av 1 H/R Pd White Bear Av 30 Speed White Bear Av Misc Officers Detail White Bear Av Pd - My White Bear Av 1 Pi - My White Bear Av My /Traffic Complaint White Bear Av Animal Complaints White Bear Av Pd - My White Bear Av Misc Officers Detail White Bear Av Misc Officers Detail White Bear Ave 30 Speed White Bear Av 30 Speed White Bear Av 30 No Proof Of Insurance White Bear Av 30 Failure To Yield White Bear Av Misc Officers Detail White Bear Av Traf-Accid-M s-D rive Under Influence Of Liqi White Bear Av 30 Misc Registration Violation White Bear Av 30 Speed White Bear Av Warrant Arrest White Bear Ave 30 Expired Tabs /Plates White Bear Ave 30 Misc DI Violation White Bear Ave 30 No Proof Of Insurance White Bear Av 01 My /Traffic Complaint White Bear Ave 30 No Proof Of Insurance Printed on:O9/17/2OO7 16:22:54 Maplewood Police Department Address/intersection Report Address Search: Intersection of WHITE BEAR AV and BURKE ST (Sector, Grid ) Complaint# Occur Date & Time House No Incident Type Dispo Apt# Caller 07016450 08/2812007 15:48:00 (4050) TRAFFIC ACCIDENT-PROPERTY RR RAM CO SO DAMAGE ACCIDENT 07004708 03/1712007 23:13:00 (9919) TOW VEHICLE, ON PREVIOUS CN RR 06018526 1011112006 00:07:00 (4054) TRAFFIC ACCIDENT-PERSONAL INJURY RR 06008720 0512012006 17:57:00 (4342) TRAFFIC VIOLATION-DRIVING AFTER RR SUSPENSION 06006906 0412312006 01:00:00 (4287) DWI-MISDEMEANOR,REFUSAL RR 06000503 0111012006 03:43:00 (1813) DRUGS-POSS OF METHAMPHETAMINE RR 05015775 0910612005 23:31:00 (4342) TRAFFIC VIOLATION-DRIVING AFTER RR 4476 SUSPENSION Information requested by: (4703) 1 Printed at:09/17/2007 16:25:19 �� GERVAIS �� EW �j L AVE. CT. W E. I Knuckle Hecd Lcke AV G < ry U� [� � cn < q p Li :� Sherwood < __j LLJ RST cr-11 Pnrt< (n A\/F Li- 0 N < Lj z CD Co. R D. > B /E. BURKF AVE. U� As Community /E. Center John Glenn 64 0 City Ho// 0- C A TEW'4 y HARRIS AVE. N ROSEWOOD AVE. N. ROSEWOOD�— RAMSEY AVE. S NURSING H ��' ��� FAIR CR( 0 (ryy Lark— Prosperity, 07-15 Maplewood, Minnesota Proposed 2007 Construction Agenda Item L1 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Chuck AhL Director 0f Engineering and Public Works GiDDV Gaynor, Open Space Naturalist SUBJECT: Conservation Easements —Approval of Contract with Minnesota Land Trust to Proceed with Evaluation of Tier 1 Parcels DATE: September 14.2007 INTRODUCTION Earlier this year, Maplewood hired Minnesota Land Trust to work with the City and explore the use of conservation easements 8S8 land protection tool for the Maplewood Neighborhood Preserves. Sarah 8bnrnnlen will be reviewing her proposal during the Work Session. Action by the Council [O approve the next phase of work is recommended. Ms. SarahSt0mmen from Minnesota Land Trust has been working with the City to determine if conservation easements are a viable land protection tool for the Maplewood Neighborhood Preserves. Attached is a proposal from Minnesota Land Trust to continue working with the City and begin the evaluation and discussion process as it concerns possible sites that might be candidates for conservation easements. The proposal provides for 8$15.UO0 payment for easement project costs and 8nadditional $40.000 for long-term easement enforcement and stewardship. The proposal focuses 0nthe four sites that have master plans (PrioryApplewood.Joy Park, Beaver Creek) as well as Jim's Prairie. The nl@8t8r plans for these pp8s8nxe were created through @ pn}C88s that included public input regarding recreational Use. type Oftrails, amenities, as well as restoration and nnan@QennenL Thus, the master plans will serve as a guide in the development of the conservation easements. The remaining Neighborhood Preserves have not yet undergone the master planning process and are not included in this phase of the project. Budget Impact There are nO funds budgeted for this initiative in2UO7. |iiS proposed that PAC funds b8 used for easement project costs ($15,000). Further funding in late 2007 and into 2008 will be identified as we proceed through this process; however this is development of our park system and it seems appropriate to staff that the PAC Funds be used for the entire process. hi8 recommended that the City Council approve the proposal from Minnesota's Land Trust in the amount of $55.O0U and authorize the initial phase of the work ($15 paid from PAC proceeds. And further b3 direct the staff b3 investigate and report OO funding alternatives for long-term easement enforcement and stewardship /$40,000\ and report back b} the Council. Attachment: 1. Proposal from Minnesota Land Trust 3um Proposal for Phase Z. Implementation City of Maplewood Prepared by: The Minnesota Land Trust 2356 University Avenue West Suite 240 St, Pau(, MN 55114 651- 647-9590 I. Background and Purpose The city of Maplewood is a first-ring Twin Cities suburb located near the convergence of several major interstates and highways to the cast of St. Paul. The City's central location made it a desirable place for development of both commercial areas and residential neighborhoods. Concerned over the fast pace of development, Maplewood residents in 1993 approved a $5 million referendum to acquire and set aside open space. i The acquisition process was overseen by a citizen Open Space Committee. The Committee inventoried potential sites, completed an assessment process to prioritize and rank sites, and ultimately selected sites to be acquired. The result of that effort is seen today in the City's 14 Neighborhood Preserves (see attached map). Neighborhood Preserves are distinct from City parks, which are characterized by more active recreational use. The purpose of the Neighborhood Preserves is: The Maplewood Neighborhood Preserves were set aside by and for the citizens of Maplewood to preserve natural resources, scenic areas, and landscape buffers, They are protected natural areas where people can enhance their understanding and enjoyment of the natural world through passive-use activities such as nature study and hiking. (Maplewood Neighborhood Preserves Statement of Purpose and Policy, 2.26.01) To that end, the City has developed management or master plans that address restoration, management, recreation, access, and amenities for most of the Neighborhood Preserves. Management of the Neighborhood Preserves is coordinated through the City's Public Works Department and Parks and Nature Center program. Recently, however, the City began considering whether and how to address permanent protection of the Preserves in that planning process. The goals for this project were to: • Determine whether conservation casements are a potential tool to achieve permanent protection of the Neighborhood Preserves. • Develop a proposal for implementing conservation easements on the Preserves. 11. Proposal Determine whether conservation easements are a potential tool to achieve permanent protection of the Neighborhood Preserves. LAND TRUST N11 I N iN OTA This portion of the project involved two informational worksessions with the City Council, one joint informational session with members of the Planning Commission, Parks and Recreation Commission, Environmental and Natural Resources Commission, and Open Space Task Force, and numerous meetings with City staff. It also involved preliminary site visits of the Neighborhood Preserves as well as a review of the various planning and management documents available. Following the joint informational sessions with Commission members, each of the Commissions determined that conservation casements are a potential tool for the City of Maplewood and recommended continuing to explore how the tool might best be used in the context of the City's Neighborhood Preserves. City and Minnesota Land Trust staff also believe that conservation easements are an appropriate land protection tool for the City of Maplewood to explore and implement. The following summarizes the Land Trust's recommendation for moving forward. Develop a proposal far implementing conservation easements, Because the Minnesota Land Trust accepts only permanent conservation easements, once completed, the easement will forever restrict the future use and development of the land and protect its natural or scenic features for generations to come. However, the permanence of this commitment requires that the easement document be written with a great deal of care and detail. Therefore, conservation casements can best and most easily be crafted when the future vision and goals for the land are clear, The Neighborhood Preserves have received differing levels of analysis and planning. While all sites have had a basic site analysis at a minimum, many sites have had more detailed site analyses, interim management plans, or even master plans. Master plans provide the best template for conservation easement drafting because they provide the highest level of detail for future use and development. Furthermore, master plans typically involve at least some level of public involvement and thus reflect the sentiment of the community. In Maplewood, four Neighborhood Preserves (Priory, Beaver Creek, Joy Park, and Applewood) have master plans. It is our recommendation to continue to explore conservation easements on these four sites as a set of "Tier I" projects. We also recommend including Jim's Prairie as Tier I project because of the site's ecological importance and because it is a key component of a larger corridor along with Priory and Beaver Creek. 2 MINNE.SOTA, 'I LAND "GUST'I We recommend evaluating the remaining sites at a later date as "Tier 2" projects. It also is important to note that we have removed the Trout Brook Preserve from the list since the City is not the fee title owner of that site. The table below summarizes the recommended Tier for each project, as well as any special issues that will need to be discussed and resolved during the process. These issues are in addition to the proposed terms discussed below in Section IV, Site Tier Issue(s) to be discussed/resolved Priory I We will need to determine whether the easement should require some minimum level of management. Jim's I Active management is essential to Prairie maintaining the ecological and habitat value of Jim's Prairie, We will need to determine whether the easement should require some minimum level of managemem,. Beaver I Need to review DNR involvement Creek with this site. Joy Park I Joy Park has existing restrictions on its use as public open space. These restrictions will require additional legal review to determine whether a conservation easement is redundant or adds value as a protection tool. Applewood I We will need to determine whether the easement should require some minimum level of management, Nature 2 Need to resolve issue with cemetery Center and environmental issues. Prairie 2 Need to address the farm buildings. Farm Gladstone 2 Complete detailed design for improvements. Carver 2 Need public master planning process. Kohiman 2 Need public master planning Creek rocess. Spoon 2 Need public master planning Lake process. Fisher's 2 Need public master planning Corner rocess. Hidden 2 Need further evaluation of Marsh conservation value. - - �N 3. q M71N EZTl LAND TRUST III. Process The following outlines the general steps that make up the conservation easement process. Task Responsibility Timeline Review/Establish Goals City staff, Commissions, Completed • Maintain character of City Council with community by assistance from the Land providing visual Trust contrast to development • Provide opportunities for low impact recreation, outdoor education, interaction with nature • Restore and maintain habitat for the diversity of the City's plants and animals Resource/Data Review Land Trust with November assistance from City staff GIS Mapping C i staff October-December Prioritization and City staff, Commissions, October-January Selection of Sites to be City Council with Protected with assistance from the Land Conservation Easement Trust Title Review Land Trust attorney and October-December City attorney Review/Finalize Terms City and Land Trust November-January Approval of Terms and City and Land Trust December -January Commitment Letter Legal Review Land Trust attorney and January-March • Drafting review City attorney Serve work if necessar Ci Approval of Easement City and Land Trust March-April Document Baseline Reports Land Trust March-April Recording Land Trust ay-June N ' � TKIJ IV. Proposed Terms Each conservation easement completed by the Minnesota Land Trust is unique. Each is crafted to protect the conservation values of each special parcel of land as well as meet the goals of each individual landowner and the Land Trust. The Minnesota Land Trust accepts only permanent conservation easements. Once completed, the easement will forever restrict the future use and development of the land and protect its natural or scenic features for generations to come. It represents an important commitment by both the landowner and the Land Trust, The importance and permanence of this commitment require that the easement document be written with a great deal of care and detail. While typically the Minnesota Land Trust works with private landowners, the Land Trust does hold a number of conservation easements on public land. Detailed discussions about the goals for protection and future use of each Neighborhood Preserve will occur during Phase 11 (Implementation) of this project, however, the following summarizes the typical components of a Minnesota Land Trust conservation easement and proposes a starting place for discussing potential easement terms for Maplewood's neighborhood preserves. Land Use Restrictions & Rights Detail Industrial or commercial use Prohibited. Agricultural use Prohibited — this includes cultivation, forestry, livestock grazing or animal husbandr Residential use and development Prohibited. Structures and improvements All permanent and temporary buildings, structures, fences, docks and other improvements must be specifically addressed to be allowed. Often these structures are subject to restrictions on location and size. Rely on park master plan where available. Specifically, will need to address Nature Center and Historic Farm facilities, Utilities Utilities are allowed to serve those activities permitted by the easemen but otherwise limited. 5 M INN LSOTA LANo Timsr Division of the property Prohibited, Density Prohibit transfer of development rig htsto another property. Rights of way Access across the property to develop adjacent land is typically prohibited. Mining Prohibited. Signs Small, unlighted signs for informational or interpretive purposes are typically allowed. Would need to address entry signs if appro riate. Roads and traits Locations of new and existing roads or driveways, if any, must be addressed. Unpaved paths or foot trails are typically allowed without restriction. Would need to address where paved traits a r e a ppropriate. Surface alteration Alteration of the natural topography or surface of the land is limited as much as possible. Vegetation and habitat Management of natural vegetation management to improve its habitat values always is allowed, though often subject to an approved management plan. Would need to discuss whether restoration and management should be required. Water Alteration of natural water bodies and wetlands, or actions detrimental to water quality are rohibited. Dumping No trash or other unsightly material is allowed on the property. Vehicles Typically allowed only on authorized roads or driveways or in conjunction with otherwise authorized activities (i.e. habitat restoration or management). Focus on prohibiting erosion or 1---- 6 ,1" MINNESOTAII 1 AND Additionally, each easement document will include numerous legal provisions necessary to ensure the long-term viability and enforceability of the easement. Many of these provisions are governed by state and federal law. V. Costs Costs are determined based on the number of parcels and the complexity of specific terms. Cost of completing Tier I projects: Initial project costs $15,000 • Property evaluation-initial site visit(s) • Project planning, design, easement negotiation and drafting, review and closing • Transactional costs • Baseline reports • Easement stewardship and enforcement $40,000 This cost does not include City expenses for staff, GIS, attorney, title work, surveys. VI. Other Issues and Opportunities The current discussion regarding conservation easements and Neighborhood Preserves has spurred additional interest in land protection in Maplewood. Both City staff and Land Trust staff have received numerous inquiries from Maplewood residents inquiring about conservation easements on private lands. City staff has indicated an interest in identifying environmental corridors in the city. A variety of private land conservation tools might be used to enhance existing or future public investments. Once these corridors are identified, the City could then sponsor a landowner information meeting for Maplewood residents Who might be interested in obtaining more information. 7 MJNNESOTA Air) other damage from vehicles. Recreational and educational use Recreational and educational purposes that do not impact the conservation values of the land are allowed. Additionally, each easement document will include numerous legal provisions necessary to ensure the long-term viability and enforceability of the easement. Many of these provisions are governed by state and federal law. V. Costs Costs are determined based on the number of parcels and the complexity of specific terms. Cost of completing Tier I projects: Initial project costs $15,000 • Property evaluation-initial site visit(s) • Project planning, design, easement negotiation and drafting, review and closing • Transactional costs • Baseline reports • Easement stewardship and enforcement $40,000 This cost does not include City expenses for staff, GIS, attorney, title work, surveys. VI. Other Issues and Opportunities The current discussion regarding conservation easements and Neighborhood Preserves has spurred additional interest in land protection in Maplewood. Both City staff and Land Trust staff have received numerous inquiries from Maplewood residents inquiring about conservation easements on private lands. City staff has indicated an interest in identifying environmental corridors in the city. A variety of private land conservation tools might be used to enhance existing or future public investments. Once these corridors are identified, the City could then sponsor a landowner information meeting for Maplewood residents Who might be interested in obtaining more information. 7 MJNNESOTA Air) Agenda Item L2 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Erin Laberee, Assistant City Engineer SUBJECT: Desoto Skillman Area Street Improvements, City Project 06-16, Resolution for Modification of the Existing Construction Contract, Change Orders 2 & 3 DATE: September 19 th , 2007 During construction there are often unforeseen changes from the original plans and specifications. The city council will consider approving the attached resolution directing the modification of the existing construction contract and revising the project financing plan. Project Background On May 14 2007, the City Council awarded TA Schifsky a construction contract for utility and roadway improvements in the amount of $3,097,587.90. Change Order 1 for additional utility work was approved on July 23r 2007. DISCUSSION Change Order 2 and 3 are described below. Change Order 2 Additional Work Requests: ($ 13,980.77) Additional work was required to improve several sanitary sewer services within the project area. This work was not originally planned for, but during the construction process it was brought to staff's attention that some services were deficient. The necessary repairs were made. There was also some minor work added to the storm sewer system. This work is covered by the contingencies monies provided in the budget from the sewer funds. Change Order 3 Decorative Retaining Wall: ($15,680) Retaining walls are required on Desoto Street. The original wall design was for a standard retaining wall block. A resident in the area requested that a more decorative block be used. Staff held a neighborhood meeting on September 12 with the residents in the wall area to receive input on block type and color. Eight residents attended the meeting. One resident was strongly in favor of utilizing a Colonial style block which is more expensive. The other attendees did not have a strong opinion regarding the type of block to use. The cost of the Colonial block is $15,680 more than the standard block. Change Order 2 and 3 will increase the construction contract by $29,660.77 to $3,243,055.97. No budget revisions are required at this time as funds are available from the project contingencies. Agenda Item L2 hiS recommended that the city council approve Change Order 2 for the additional work requests for sanitary and storm sewer work. UiS also recommended that the city council approve Change Order 3for @D increase in cost for the change in retaining wall block contingent upon @2/3($10,453.33) cost-share bv the one resident petitioning for the C0|0ni8| Stv|8 block. The resolutions for the Modification of Existing Construction Contract, Change Order Numbers 2&3 are attached. Ax*ohmomo: 1. Resolution for Co2 2. Resolution for ouo a. Change Order o 4, Change Order 3 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 06-16, CHANGE ORDER 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 06-16, Desoto Skillman Area Neighborhood Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 06-16, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order Nos. 2 in the amount of $13,980.77. The revised contract amount is $3,221,000.97. RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 06-16, CHANGE ORDER 3 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 06-16, Desoto Skillman Area Neighborhood Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 06-16, Change Order No. 3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 3 in the amount of $15,680.00 contingent upon a 2/3 ($10,453.33) cost-share by the one resident petitioning for the Colonial style block. The revised contract amount would be $3,236,680.97 upon receiving the cost-share amount from the petitioning resident. CHANGE ORDER CITY OF MAPLEWOOD DEPARTMENT OF PUBLIC WORKS PROJECT NAME: Desoto-Skillman Area Street Improvements PROJECT NO: City Project 06-16 CONTRACTOR: T.A. Schfisky and Sons Inc. CHANGE ORDER NO.: Two (2) DATE: September 14, 2007 The following changes shall be made in the contract documents: ADDITIONAL WORK REQUESTS Item No. Item Description Unit Unit Quantity Price Amount I Abandon Ex San Sewer Service LS 1 $2,434.28 $2,434.28 At 1858 Desoto Street 2 Cut vent into Ex San Sewer service LS 1 $3,681.38 $3,681.38 At 1721 Desoto Street 3 Remove Concrete Pipe on Desoto St LS 1 $246.25 $246.25 Due to hold on Desoto St Excavation 4 Cut in 8x4 tap to Ex San Sewer LS 1 $4,158.46 $4,158.46 Extend 4" PVC service to Property 5 Move Sign on Jessie St per City LS 1 $50.00 $50.00 6 Adjust grade from CBMH2 to LS 1 $630.00 $630.00 CBI 7 Cut in 8x4 saddle for 4" PVC Service LS 1 $2,780.40 $2,780.40 TOTAL ADDITIONAL WORK REQUESTS $13,980.77 I V0 IRI NO 0 Ed a' CONTRACT STATUS: Original Contract: $3,097,587.90 Net Change of Prior Change: $109,432.30 Change this Change Order: $13,980.77 Revised Contract: $3,221,000.97 Recommended By: Kimley-Horn and Associates, Inc. $13,980.77 By: Date: Agreed to By: T.A. Schfisky and Sons Inc. Approved By: City of Maplewood 0 Mayor U 1 . 1 a Date: Date: Date: City Engineer CHANGE ORDER CITY OF MAPLEWOOD DEPARTMENT OF PUBLIC WORKS PROJECT NAME: Desoto-Skillman Area Street Improvements PROJECT NO: City Project 06-16 CONTRACTOR: T.A. Schfisky and Sons Inc. CHANGE ORDER NO.: Three (3) DATE: September 14, 2007 The following changes shall be made in the contract documents: DECORATIVE RETAINING WALL ON DESOTO Item Unit No. Item Description Unit Quantity Price Amount I Decorative Retaining Wall SF 1750 $8.96 $15,680.00 TOTAL DECORATIVE RETAINING WALL ON DESOTO $15,680.00 1][10IL" NQ1 Ocoee h, CONTRACT STATUS: Original Contract: $3,097,58790 Net Change of Prior Changes: $123,413.07 ChanIze this Change Order: $15,680.00 Revised Contract: $3,236,680.97 Recommended By: Kimley-Horn and Associates, Inc. By: Date: Agreed to By: T.A. Schfisky and Sons Inc. By: Date: Approved By: City of Maplewood By: Date: Mayor By: Date: $15,680.00 City Engineer Agenda Item L3 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Erin Laberee, Assistant City Engineer SUBJECT: Lark Prosperity Area Street Improvements, City Project 07-15, Resolution for Modification of the Existing Construction Contract, Change Order 1 DATE: September 14 th , 2007 During construction there are often unforeseen changes from the original plans and specifications. The city council will consider approving the attached resolution directing the modification of the existing construction contract and revising the project financing plan. Project Background On August 27 2007, the City Council awarded TA Schifsky and Sons a construction contract for utility and roadway improvements in the amount of $2,494,240.24. DISCUSSION Change Order 1 will reduce the contract amount by $51,912.00. After additional review of the pavement quantities the City's consultant engineer, Kimley Horn and Associates, realized that several quantities should be reduced to closer reflect what will be constructed. This is a cost savings for the parking lot construction due to a reduction in quantities mainly at the Public Works Building parking areas. 1 = Change Order 1 will decrease the construction contract by $51,912.00 to $2,442,328.24. Change Order 1 will not affect the current budget. N X K e j 7 11 T11 : 4 Z I my- I I[ I I I It is recommended that the city council approve the attached resolution for the Modification of Existing Construction Contract, Change Order Number 1. Attachments: 1. Resolution 2. Change Order 1 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 07-15, CHANGE ORDER 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 06-16, Desoto Skillman Area Neighborhood Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 07-15, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order Nos. 1 in the amount of -$51,912.00. The revised contract amount is $2,442,328.24. CHANGE ORDER CITY OF MAPLEWOOD DEPARTMENT OF PUBLIC WORKS PROJECT NAME: PROJECT NO: CONTRACTOR: CHANGE ORDER NO.: DATE: Lark/Prosperity Area Street Improvements City Project 07-15 T.A. Schifsky & Sons, Inc. One (1) September 12, 2007 The following changes shall be made in the contract documents: REVISE BID ALTERNATE NO. 1 Item No. Item Description Unit Unit Quantity Price Amount 3 Porous PIMA TON -85 $133.90 -$11,381.50 4 Type LV3 Wearing Course (B) TON -250 $55.62 -$13,905.00 5 Type LV3 Non-Wearing Course (B) TON -325 $51.50 -$16,737.50 TOTAL BID ALTERNATE NO. 1 -$42,024.00 REVISE BID ALTERNATE NO. 2 Item No. Item Description Unit Unit Quantity Price Amount 5 Type LV3 Wearing Course (B) TON -100 $50.47 -$5,047.00 6 Type LV3 Non-Wearing Course (B) TON -100 $48.41 -$4,841.00 TOTAL BID ALTERNATE NO. 2 -$9,888.00 TOTAL NET CHANGE ORDER NO. I CONTRACT STATUS: Original Contract: 52,494,240.24 Net Change of Prior Change: 50.00 Chance this Change Order: -$51,912.00 Revised Contract: $2,442,328.24 Recommended By: Kimley-Horn and Associates, Inc. -$51,912.00 By: Date: Agreed to By: T.A. Schifsky & Sons, Inc. LIM Approved By: City of Maplewood LIM Mayor Date: Date: By: Date: City Engineer Agenda Item L4 J oge&u we Caa To: City Council From: Greg Copeland, City Manager Date: September 6, 2007 Re: Discussion of our City Council Policy regarding City Boards, Commissions and Committees Disciplining Procedures The City of Maplewood Personnel Policies specifically exempts under: Scope A. Personnel Covered Except as otherwise specifically provided, these policies apply to all employees of the City. These policies do not apply to: 3) Members of City Boards, Commissions and Committees; Therefore when a circumstance arises where there is a report of possible misconduct or unethical behavior by a commission member, an appointee of the City Council, that involves a City employee covered by and /or protected by the Personnel Policy, there is no specific policy in place to address that situation, other than a blanket statement of policy that the City Council may remove a Commission member for unethical behavior or other misconduct. Obviously, the City Council as the appointing authority retains full discretion over the process of conducting any disciplinary hearing or taking any other action it deems appropriate in matters regarding City commission members. However„ as there is no policy in place as to specific procedure to follow in such a matter I believe it might be prudent to discuss whether the procedure the Council should follow in effecting such removal should be set forth in a policy. Currently, the City Council in its Rules of Procedure, Section 8, General Rules of Order, has adopted Roberts Rules of Order. as its authority on parliamentary practice on matters not specifically covered in the Council's Rules of Procedure. Roberts Rules Section XX Disciplinary Procedures is written contemplating its use by a private association or organization, a society, not a public body. September 20, 2007 I would recommend that should the City Council wish to adopt a formal Procedure for removal of Commission member, that the Council authorize City staff to draft a policy that follows Robert's Rules but constructs the process to conform with Minnesota Open Meeting Laws and any other relevant laws to ensure a fair and open procedure that is easily understood by all parties RECOMMENDATION Direct staff to prepare a fair, open and transparent disciplinary procedure for addressing instances of unethical behavior or other misconduct by City Council appointees to the City's Boards, Commissions and Committees. 2