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HomeMy WebLinkAbout2007 08-13 City Council PacketMAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, August 13, 2007 Council Chambers, City Hall Meeting No. 14 B. PLEDGE OF ALLEGIANCE Acknowledgement of Maplewood Residents Serving the Country C. ROLL CALL Mayor's Address on Protocol: 'Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All commentsIquestions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to comments.' I i ---0 RLS] E. APPROVAL OF MINUTES 1. July 23, 2007 Council Manager Workshop 5:00 p.m. 2. July 23, 2007 City Council Meeting. F. VISITOR PRESENTATIONS 1. Brian Gardner, Eagle Scout from BSA Troop 902 — Announcement for upcoming Emergency Preparedness Event. G. APPOINTMENTSIPRESENTATIONS 1. Citizen Services — Recreation Program Report — Karen Guilfoile, Citizen Services Manager 2. Public Works — Parks Maintenance Report — Chuck Ahl, Director of Public Works & Engineering H. PUBLIC HEARINGS 1. The Shores Senior Housing Development 940 Frost Avenue a. Land Use Plan Clarification — Gladstone — High -(Requires 4 votes) b. Street right-of-way vacation C. Public easement vacation d. Preliminary Plat e. Conditional Use Permit for Planned Unit Development f. Design Approval 1. CONSENT AGENDA 1. Approval of Claims. 2. Donation to Maplewood Police Reserves. 3. Authorization to Sign Sprint Agreement for Installation of Signal Amplifying Equipment. 4. Authorization to Pay Sprint/Nextel bill. 5. Authorization to Purchase Insurance Agent Services 6. Resolution Accepting Election Judges for the September 11, 2007 Primary Election. 7. Chili's Restaurant Fund Raiser for St. Jude's Children's Research — Fee Waiver 8. St. Jerome's Temporary Gambling Resolution and Fee Waivers 9. Conditional Use Permit Review — Liberty Classical Academy — 2696-2730 Hazelwood Street. 10. Authorize Purchase of Manhole Castings and Covers for City Project 06-16, Desoto Skillman Area Street Improvements and for City Project 07-01, Brookview Area Street Improvements. 11. Approve Storm Water Maintenance Agreement for Walgreens at Rice and Larpenteur, City Project 06-23 12. Desoto Skillman Area Street Improvements, City Project 06-16, Approve Doug Jones Parking Bay Agreement and Assessment Hearing Waiver 13. Brookview Area Street Improvements, (Noise Berm Maintenance Agreement), City Project 07- 01, Approve Resolution Authorizing Maintenance Agreement with Mn/DOT All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately, J. AWARD OF BIDS K. UNFINISHED BUSINESS 1. Approve Retaining Schoell Madson for Finalization of South Maplewood Land Use Study. L. NEW BUSINESS 1. Intoxicating Liquor License — Chao Lee — Nickelby's Bar and Restaurant 2. Approve Retaining Schoell Madson to: a. Update the Parks, Trails and Open Space Element of the Comprehensive Plan in 2007 b. Update Nine Elements of Comprehensive Plan in 2008. 3. Crestview Forest Improvements- Deer Ridge Lane- City Project 06-21 a. Resolution Accepting Project Plans and Specifications b. Resolution Ordering Preparation of Assessment Roll C. Resolution Accepting Assessment Roll and Ordering Assessment Hearing on September 10, 2007 4. Ferndale Geranium Area Street Improvements, City Project 07-14, Approval of Budget Adjustment for Sanitary Sewer I & I Improvements 5. Lark Prosperity Area Street Improvements, City Project 07-15, Approval of Budget Adjustment for Sanitary Sewer Lining of Kenwood Neighborhood. M. COUNCIL PRESENTATIONS i i! a] T1 I ILI I &3d ZT- 1111 kyj Q U Z1 *14 Ll 1111 r- 11 % I[*] ki O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 249-2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. MINUTES MAPLEWOOD CITY COUNCIL MANAGER/WORKSHOP Monday, July 23, 2007 Council Chambers, City Hall 5:00 p.m. A. CALL TO ORDER Agenda Item El A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:05 p.m. by Acting Chairperson Cave. B. ROLL CALL Diana Longrie, Mayor Absent Rebecca Cave, Acting Chairperson Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present for the Interviews only Will Rossbach, Councilmember Present C. APPROVAL OF AGENDA Councilmember Rossbach moved to approve the agenda. Seconded by Councilmember Hjelle. Ayes - All D. NEW BUSINESS 1. 2006 City Audit Report — HLB Tautges Redpath, Ltd., Auditors a. Finance and Administration Manager, Bob Mittet gave the report. a. David Mol and Andrew Hering of HLB Tautges Redpath, Ltd. gave a brief presentation. The council asked questions after the presentation. The council adjourned the meeting at 5:42 p.m. until the Parks and Recreation and Housing and Redevelopment Authority Commission Interviews take place. Acting Chairperson Cave reconvened the meeting at 6:25 p.m. The council asked questions of each individual during the interview process. 2. Parks and Recreation Commission Interview a. Julie Binko, 1949 Greenbrier Street, Maplewood, addressed the council. 3. Housing and Redevelopment Authority Interview a. Rita Andreoli, 1776 Maryknoll Avenue, Maplewood, addressed the council. The name of the Park & Recreation commissioner and the new Housing and Redevelopment Authority commissioner will be announced at the 7:00 p.m. city council meeting. A 5 • Acting Chairperson Cave adjourned the meeting at 6:49 p.m. July 23, 2007, City Council Workshop MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, July 23, 2007 Council Chambers, City Hall Meeting No. 07-13 Agenda Item E2 A al Chambers and was called - 1 Line Corridor under ssion Annual Report up to 'onversation Recap. amended. ienemann, Rossbach ave, Hjelle ided with the addition of Seconded by Acting Chairperson Cave. Ayes — Cave, Hjelle, Rossbach Nays — Juenemann A meeting of the City Council was held in the City Hall Counci to order at 7:00 p.m. by Acting Chairperson Cave. E F. APPROVAL OF MINUTES 1. Minutes from the July 9, 2007, 5 p.m. Council/Manager Workshop. Councilmember Juenemann moved to approve the Council/Manager Workshop minutes of July 9, 2007, 5 ip.m. as submitted. Seconded bvCouOd|090bRrHe||9. Ayes- All 2. Minutes from the July 9, 2007, 7:00 p.m. City Council Meeting. Citizen Services Manager, Karen Guilfoile read City Council Minutes that she had received fror 2., it should be changed to read Mayor Longrie assumptions presented to the council (and & statement). On page 7, under Award of Bids, t1 few additions to the July 9, 2007, layor Longrie. On page 3, above item id she voted Aye based upon the continuing with the remainder of the Vlayor requested adding 1 b. stating pursuant to city ordinances. Councilmember Hjelle moved to approve the City Council Meeting minutes of JuIV 9, 2007, as amended. Seconded by Councilmember Juenemann. Ayes- All VISITOR PRESENTATIONS 1. Elizabeth 08ttexl, 2747 Clarence Street NOrth, K8ap|8vvoOd. addressed the D0uDoi|. She spoke regarding a letter she sent to the city @ year ago regarding decomposing trees 0n Beam Avenue. She said she attended the July 1U Environmental and NGLUr8| Resources Commission Meeting. Environmentalist, DuWayne Konewko, stated to her he wrote a report regarding the decomposing trees and it was submitted to the City Attorney, Alan Kantrud. However, she said she later found out that Du\8/ayne Knnevvkn did not prepare the written report and that he actually had the city's Naturalist complete the report. /K4S. S|eftHD handed 8document out tothe council and sL8ff.\ She said prior LV the city council meeting the City Manager, Greg Copeland told her the Naturalist was not 8"City" employee but was 8 contracted employee. She was concerned that the Naturalist was composing information On City of Maplewood letterhead even though h8 vv@SO'tG city employee. W1S. S|Hd8D requested the Naturalist's credentials. 2. Nancy LGzGryGn West Lake Road, Rice, addressed the council. Ms. Lazaryan said she was serving the council and staff with a Notice of Motion on the civil case and o Notice ofMotion In Motion on the chnnin8| action. K8S. L8zary8n spoke about the disorderly conduct case that was brought against her and asked Mr. KmDtrud who the prosecutor for this case was. 2 3. Christine Stone, 2727 Hazelwood, Maplewood spoke regarding the lack of democracy in the City of Maplewood and read aloud a lengthy statement she had written regarding her opinions Vf the state Vf the city. 4. Bill Kayser, 8408 —81 "Avenue North. Brooklyn Park, addressed the council. Mc Kayser spoke regarding 8n ongoing legal case between the city and his sister NanCyLazaryan. G. APPOINTMENTS/PRESENTATIONS 1' Lt. Dave Kvmmmwas accepted to the FBI National Academy inQumn0um, Virginia, this Fall. ~... ..... G. ChiGfThO[n8U8 gave the [8po[L 2. Appointments to Parks Commission CoVnCi|nnennU8rRVsSU8ch moved b]appoint Julie Binko to the Parks Commission. Seconded by {|oVn[i|nlenlb8r Hjelle, Ayes — All 3' Appointments to the Housing Redevelopment Authority COuDCi|[n9[nb8r|Ue||e moved tO appoint Housing Redevelopment Authority. Seconded by C0Unoi|noenoberJuenenoomn. Ayes —A|| 4. 360 Event -Suson B'Komen Breast Cancer Walk Slade Thompson , Manager, Event Planning for the Susan B. KVnl8n Breast Cancer Walk. The event will start at the Anoka Ramsey Community College and will end at Boom Island. The event iS8 three day event which runs from August 24-38.30U7.For more information visit the vv8b8ite at www.The3Day.org Vr you can call 8OU-800-3D8y. Mr. Thompson thanked everyone in Maplewood who has helped with the participation of this event. 5. National Night Out- Chief Thornalla Chi8fThonlal|8 said National Night Out in K88o|8vvoVU is scheduled for August 7, 2007. from 5:OO-9:O0p.[n. This national event iStO discuss ways t0 help fight crime inthe connnnUnib/. People have until July 27, 2007. [0 register block parties and to rnGkH arrangements and get the provisions needed for a block party people can contact the Maplewood Police Department for further information. H. PUBLIC HEARINGS 1. Ferndale Geranium Area Street Improvements, City Project 07-14 a. Public Hearing b. Resolution Order Improvement After Public Hearing. C. Resolution Approving Plans and Specification and Advertising for Bids d. Resolution Ordering Preparation of Assessment Roll. e. Resolution Accepting Assessment Roll and Ordering Public Hearing. a. Report given by Assistant City Engineer, Erin Laberee. Acting Chairperson Cave opened the public hearing at 7:48 p.m. The following individuals addressed the council: a. Dana Hebert, 1189 Glendon Street, Maplewood, addressed the council. b. Jim Weingartz, 1091 Ferndale Avenue, Maplewood, addressed the council. Councilmember Rossbach m 07-14. RESOLUTION 07-07-118 ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, a resolution of the city council adopted the 9th day of July, 2007, fixed a date for a council hearing on the proposed street improvements for the Ferndale - Geranium Area Street Improvements, City Project 07-14. AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on July 23rd, 2007, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF 'WOOD, MINNESOTA, as follows: 1.' That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to Ferndale-Geranium Area Street Improvements, City Project 07-14. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 23rd day of July 2007. Seconded by Councilmember Juenemann. Ayes - All 0 Councilmember Rossbach moved to approve the Resolution Approving Plans Advertising For Bids for the Ferndale Geranium Area Street Improvements, City Proiect 07-14. RESOLUTION 07-07-119 APPROVING PLANS ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the city council on July 23rd, 2007, plans and specifications for Ferndale-Geranium Area Street Improvements, Project 07- 14, have been prepared by (or under the direction of) the city engineer, who has presented such plans and specifications to the council for approval, TTAE CITT x] a kyj rm : I a Mwom M kyj I I g I k I =0121 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the city clerk. 2. The city clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least ten days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 22nd day of August, 2007, at the city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The city clerk and city engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of August 27th, 2007. Seconded by Councilmember Hjelle. Ayes — All .1 Councilmember Rossbach moved to approve the Resolution Ordering Preparation of Assessment Roll for the Ferndale Geranium Area Street Improvements, City Proiect 07- 14. RESOLUTION 07 -07 -120 ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the city clerk and city engineer will receive bids for the Ferndale - Geranium Area Street Improvements, City Project 07 -14. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the clerk shall, upon completion of such proposed assessment notify the council thereof. Seconded by Councilmember Hjelle. Ayes — All 9 Councilmember Rossbach moved to approve the Resolution Ordering the Assessment Roll Hearing for the Ferndale Geranium Area Street Improvements, City Proiect 07-14. RESOLUTION 07-07-121 ORDERING ASSESSMENT ROLL HEARING WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared an assessment roll for the Ferndale-Geranium Area Street Improvements, City Project 07-14, and the said assessment roll is on file in the office of the city engineer. BTT?5E CITT C04R(9111111111001 1. A hearing shall be held on the 27th day of August, 2007, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Juenemann. Ayes — All 7 2' Lark Prosperity Area Street Improvements, City Project 07-15 8. Public Hearing U. Resolution Ordering Improvement After Public Hearing. C. Resolution Approving Plans and Specifications and Advertising for Bids. d. Resolution Ordering Preparation 0fAssessment Roll. H. Resolution Accepting Assessment Roll and Ordering Public Hearing. a. Report given by Assistant City Engineer, Erin Laberee. Acting Chairperson Cave opened the public hearing. Th the council a. Herbert Nadler, l/mz Sandhurst Avenue E . b. Carol Lynne, 1723 East Burke Avenue, Maplewood, presented a petition. C. undaH8mbVrton 21JU Prosperity Road, xo@pxevvVVd addressed the council. _ _-y- Ha 2152 Pr--,--y R---, ''_,'-----, add — __'- T 17_- Lark Ave Map add t coun [ Betty ? Road East, Maplewood, addressed the council, g. Bruce Roman, 1713 Laurie Road East, Maplewood, addressed the council. h. Richard Halliburton, 2138 Prosperity Road, Maplewood, addressed the council. Acting Chairperson Cave closed the public hearing. Councilmember Hjelle moved to approve the Resolution Ordering Improvement After the Public Hearing for the Lark Prosperity Area Street Improvements, City Project 07-15. RESOLUTION 07-07-122 ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, a resolution of the city council adopted the 9th day of July 2007 fixed odate for acouncil hearing m?the proposed street improvements for the Lark/Prosperity Area Street Improvements, City Project O7-15. AND WHEREAS, ten days mailed notice and two weeks published notice 0fthe hearing was given, and the hearing was duly held on July 23rd,2007, and the council has heard all persons desiring to be heard on the matter and has fully considered the sanl�� , NOW, THEREFORE, BE|T RESOLVED BY THE CITY COUNCIL {]F K8APLEVVC)[]O, MINNESOTA, as follows: 1. That itiS necessary, cost-effective and feasible, 8a detailed inthe feasibility report, that the City of Maplewood make improvements LV Lark/Prosperity Area Street Improvements, City P U7-15. 2. Such improvement b; hereby ordered 8s proposed in the council resolution adopted the 23rd day of July 2007. Seconded byCoUnci|memberJV8nemann. AyeS — Al| Councilmember Hjelle moved to apgrove the Resolution Agoroving Plans and Specifications and Advertising for Bids with further consideration -given for a possible cul-de-sac on Burke Avenue and full consideration of the drainage issues in the entire neighborhood for the Lark Prosperity Area Street Improvements, City Proiect 07-15. RESOLUTION 07-07-123 APPROVING PLANS ADVERTISING FOR BUDS WHEREAS, pursuant to resolution passed bv the city council Vn July 23 2007, plans and specifications for Lark/Prosperity Area Street Improvements, City Project O7- 15. have been prepared by (or under the direction of) the city engineer, who has presented such plans and specifications kJ the council for approval, NOW, THEREFORE, BE|lRESOLVED BY THE CITY COUNCIL OF THE CITY OFK8APLEVVOOO, 1. Such plans are attached hereto and made 8 part hereof, are hereby approved and ordered placed 0n file inthe office 0fthe city clerk. 2. The city clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least ten days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 23rd day of August, 2007, at the city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check Orbid bond, payable tO the City Of Maplewood, Minnesota for five percent of the amount of such bid. 3. The city clerk and city engineer are hereby authorized and instructed to receive, open, and read aloud bids received aL the time and place herein noted, and LO tabulate the bids received. The council will consider the bids, and the award Of8 contract, 8t the regular city council meeting Vf August 27 m ,2O07. Seconded byCounoi|nnennberJuenennann. Ayes — A|| Councilmember Hjelle moved to recommend the Resolution Ordering Preparation of Assessment Roll for the Lark Prosperity Area Street Improvements, City Proiect 07 -15. RESOLUTION 07 -07 -124 ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the city clerk and city engineer will receive bids for the Lark /Prosperity Area Street Improvements, City Project 07 -15. NOW, THEREFORE, BE IT RESOLVE MAPLEWOOD, MINNESOTA that the city cler calculate the proper amount to be specially as! every assessable lot, piece or parcel of land al regard to cash valuation, as provided by law, e assessment in the city office for inspection. D BY THE CITY COUNCIL OF and city engineer shall forthwith ,essed for such improvement against >utting on the streets affected, without nd they shall file a copy of such proposed FURTHER, the clerk shall, upon completion of such proposed assessment notify the council thereof. Seconded by Councilmember Juenemann. Ayes - All iK Councilmember Hjelle moved to recommend the Resolution Accepting Assessment Roll and Ordering Public Hearing for the Lark Prosperity Area Street Improvements, City Proiect 07-15. RESOLUTION 07-07-125 ORDERING ASSESSMENT ROLL HEARING WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared 8n assessment roll for the Lark/Prosperity Area Street Improvements, City Project 07-15, and the said assessment roll is on file in the office of the city engineer. NOW, THEREFORE, BE|T RESOLVED BY THE CITY COUNCIL OF K8APLEVV{]{][}, MINNESOTA: 1. A hearing shall be held on the 27th day Vf August 20U7.8t the city hall at 7:15 p.m. to poS3 upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said osoasonlenL The notice [f hearing shall nature of the improvement the area to be ai on file with the clerk and city engineer and I considered. date, time and place 0f hearing, the general sessed, that the proposed assessment roll ia iat written or oral objections will be Seconded bvCounci|nlenlberJU8nem8nn. Ayes- All • k M =1 ki III ff"Mej �j Councilmember Hjelle moved to adopt consent agenda items 1, 2, 5, 7, 8, 9, 10. Seconded by Councilmember Rossbach. Ayes- All Councilmember Juenemann moved to adopt consent agenda item 3 with an additional condition. Seconded by Councilmember Rossbach. Ayes- All Councilmember Juenemann moved to adopt consent agenda items 4 & 6. Seconded by Acting Chairperson Cave. Ayes- All 1. Approval of Claims Councilmember Hjelle moved approval of Claims ACCOUNTS PAYABLE $ 556,633.02 Checks #72989 thru #73051 Dated 06127107 thru 07/03/07 $ 295,809.11 Disbursements via debits to checking account Dated 07102107 thru 07105107 $ 151,716.01 Checks #73105 thru #73156 Dated 07111107 thru 07117107 $ 172,002.23 Disbursements via debits to checking account Dated 06121107 thru 06128/07 $ 1,176,160.37 Total Accounts Payable PAYROLL $ 498,563.83 $ 2,689.97 Payroll Checks and Direct Deposits dated 07113107 Payroll Deduction check #1002568 thru #1002570 Dated 07/13/07 $ 501,253.80 Total Payroll $ 1,677,414.17 GRAND TOTAL Seconded by Councilmember Rossbach. Ayes - All 12 2. Conditional Use Permit — Walking in Faith Church, 2385 Ariel Street. Councilmember Hjelle moved to approve the Conditional Use Permit for the Walking in Faith Church, 2385 Ariel Street. Seconded by Councilmember Rossbach. Ayes — All 3. Conditional Use Permit — Comfort Bus, 1870 Rice Street. Councilmember Juenemann Conditional Use Permit shall be reviewed aaain i Seconded by Acting Chairperson Cave. 4. Acceptance of Grant Funds for Councilmember Juenemann Police Reserves. Seconded by Councilmember Hjelle. Ayes 5. Desoto Skillman Area Street Improvements, Ci a. Resolution Approving Change Order 1. Councilmember Hjelle moved to approve the Resolution EM a UL Project 06-16. rl RESOLUTION 07-07-126 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 06-16, CHANGE ORDER 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered e Improvement Project 06-16, Desoto Skillman Area Neighborhood Improvements, has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 06-16, Change Order Nos. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD. MINNESOTA that: The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order Nos. 1 in the amount of $109,432.30. The revised contract amount is $3,223,020.20. Seconded by Councilmember Rossbach. Ayes — All 13 6. Mogren Street Improvements, City Project, 06 -17 Councilmember Juenemann moved to approve the Mogren Street Improvements, City Proiect, 06 -17. RESOLUTION 07 -07 -127 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 06 -17, CHANGE ORDER 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 06 -17, Mogren Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 06 -17, Change Order Nos. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: 1. The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order Nos. 1 in the amount of $5,875.50. The revised contract amount is $2,380,801.80. Seconded by Acting Chairperson Cave. Ayes'- All im 7. Pond Overlook Public Improvements, City Project 07-08 a. Resolution Accepting Plans and Specifications and Authorizing Ad for Bid. Councilmember Hjelle moved to approve the Resolution Approving Plans Advertising for Bids for the Pond Overlook Public Improvements, City Project 07-08. RESOLUTION 07-07-128 APPROVING PLANS ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the city council on June 25 2007, plans and specifications for Pond Overlook Public Improvements (2161 County Rd D), Project 07-08, have been prepared by (or under the direction of) the city engineer, who has presented such plans and specifications to the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the city clerk. 2. The city clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least ten days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 16th day of August, 2007, at the city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The city clerk and city engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of August 27 2007. Seconded by Councilmember Rossbach. Ayes - All 15 b. Resolution Ordering Preparation of Assessment Roll. Councilmember Hjelle moved to approve the Resolution Ordering Preparation of Assessment Roll for Pond Overlook Public Improvements, City Proiect 07-08. RESOLUTION 07-07-129 ORDERING PREPARATION OF ASSESSIVI WHEREAS, the city clerk and city engineer will receive bids for the Pond Overlook Public Improvements (2161 County Rd D), City Project 07-08. NOW, THEREFORE, BE IT RESOL MAPLEWOOD, MINNESOTA that the city c calculate the proper amount to be specially every assessable lot, piece or parcel of Ian( regard to cash valuation, as provided by lav assessment in the city office for inspection. BY THE CITY COUNCIL OF and city engineer shall forthwith essed for such improvement against utting on the streets affected, without id they shall file a copy of such proposed FURTHER, the clerk shall, upon completion of such proposed assessment notify the council thereof. Seconded by Councilmember Rossbach. Ayes - All it. 8. Pond Overlook Developer Agreement, City Project 07-12, Approve Agreement with Developer. Councilmember Hjelle moved to approve the Pond Overlook Developer Agreement, City Proiect 07-12, Approving the Agreement with the Developer. CITY OF MAPLEWOOD Ramsey County, Minnesota Contract for Residential Development Pond Overlook City Project 07-08 (Public) and 07-12 (Private) THIS AGREEMENT, made this 23 day of July, 2007, between the City of Maplewood, Minnesota, acting by and through its mayor and city manager, herein called the CITY and Andrus Investments, Inc. herein called the DEVELOPER. IN CONSIDERATION of the following mutual agreements and covenants, the parties hereby agree as follows: 1 . In consideration of the CITY constructing Pond Overlook Public Improvements (City Project 07-08), the DEVELOPER shall rough grade the private development site to include the public road area and bring the rough grade elevation within 0.2-feet of the public road grading grade elevation (1 -foot below final street elevation). This work must be completed prior to the CITY awarding a construction contract for the public improvements. 17 2. Also in consideration of the CITY construction Pond Overlook Public Improvements (City Project 07-08), the DEVELOPER shall rough grade the development site to include the construction of the infiltration basin at the northwest corner of the development site. This work must be completed prior to the CITY awarding a construction contract for the public improvements. Furthermore, the CITY will take over maintenance of the infiltration basin upon a satisfactory inspection and proper functioning and landscaping of the basin. 3. The DEVELOPER agrees to meet all Special Conditions described in the approved resolution dated June 25th, 2007 by the Maplewood City Council. 4. The DEVELOPER shall implement a homeowners association as part of this development. The homeowners association shall be the responsible party for the maintenance and care of all water service laterals between the water main in County Road D and the proposed building structures. Also, the only shared items located on Lot 11 and Building Lots 1 through 10 will be sibility of the homeowners association. The Developer shall reimburse any costs incurred by the City for engineering, legal, and administrative services, associated with the private development project (City Project 07-12). These services will be invoiced and shall be paid in a timely manner. A $10,000 cash escrow shall be established as a guarantee of payment. If the City is not reimbursed for costs associated with iu: City Project 07-12 then the $10,000 posted cash escrow will be used to reimburse the City. The $10,000 escrow is also a financial guarantee for the Public Improvement Project 07-08, in addition to the required letter of credit (See Condition 14; page 5). Reduction in the cash escrow guarantee may be granted after written request by the Developer based on the value of the completed and paid for improvements restoration of the disturbed project areas and any outstanding service fees at the time of the requested reduction. The amount of the reduction will be determined by the city engineer. 6. The DEVELOPER agrees to dedicate the right-of-way for Furness Place to the CITY as detailed in the final plat for Pond Overlook. This dedication shall be provided at no cost to the CITY. 7. The DEVELOPER agrees to dedicate a 15 foot drainage and utility • pipe, to extend from the cul-de-sac to the infiltration s detailed in the final plat for Pond Overlook. This ded at no cost to the CITY. The DEVELOPER also common area labeled as Lot 11 on the Pond Overlook inage and utility easement. The infiltration basin shall be located fully within Lot 11 to ensure the CITY does not require additional easement area upon the CITY accepting maintenance of the infiltration basin. 8. The DEVELOPER shall furnish all engineering, architectural, and administrative services for the private improvements and building projects. 19 111111 11 ii 111 piIIIIII I performed in the best and most workmanlike manner; and all materials and labor shall be in strict conformity with respect to the approved Plans and Specifications and improvement standards of the City of Maplewood, and shall be subject to the inspection and approval of the CITY or a duly authorized engineer of the CITY; and in case any material or labor supplied shall be rejected by the city or engineer, as defective or unsuitable, then such rejected material shall be removed and replaced with approved material to the satisfaction and approval of the City or engineer and at the sole cost and expense of the DEVELOPER. 10. All ten (10) building lots within the Pond Overlook plat are exempt from the city's sanitary sewer cash connection fee upon connection to the public sanitary sewer main within the public street. 11. After completion of all private work required by the DEVELOPER, the City engineer or the City engineer's designated representative, a representative of the contractor, and a representative of the Developer's engineer will make a final inspection of the work. Before final payment is made to the by the Developer, the City engineer shall be satisfied that all work is satisfactorily completed in accordance with said Plans and Specifications; and the Developer's engineer shall submit a written statement attesting to same. 12. The Developer agrees that all payments to the City from the Developer called for under the terms of this contract and City ordinance shall be NX made within 30 days of billing. Payments not made within this time period shall be obtained through the guarantees provided in this contract. 13. It is further agreed anything to the contrary herein notwithstanding, that the City of Maplewood City Council and its agents or employees shall not be personally liable or responsible in any manner to the Developer, the Developer's contractor or subcontractor, material suppliers, laborers or to any other person or persons whomsoever, for any claim, demand, damages, actions or causes of action of any kind or character arising out of or by reason of the execution of this agreement or the performance and completion of the work or the improvements provided herein, and that the Developer will save the City harmless from all such claims, demands, damages, actions or causes of actions or the costs disbursements and expenses of defending the same, specifically including, without intending to limit the categories of said costs, cost and expenses for City administrative time and labor, costs of consulting engineering services, and costs of legal services rendered in connection with the defending such claims as may be brought against the City. It is further agreed that the Developer will furnish the City of Maplewood proof of insurance in the amount as required by the approved specifications covering any public liability or property damage by reason of the operation of the Developers equipment, laborers, and hazard caused by said improvement. 14. Prior to the CITY awarding a construction contract for the Pond Overlook Public Improvements (City Project 07-08), it is agreed that the 21 Developer will furnish the City with an irrevocable letter of credit in a form to be approved by the City in the amount of 125 percent of the estimated project cost, as guarantee of payment. It is understood that funds so deposited or so committed shall guarantee all costs of the work herein specified including administrative overhead, legal, engineering, and interest expense, whether such costs are equal to or more than the estimated cost as indicated in the Special Conditions. The letter of credit must clearly indicate that it is an irrevocable letter of credit (from a financial institution approved by the City Attorney) in the name of the City of Maplewood, payable on demand, to assure compliance with the terms of this development agreement. The letter of credit must allow for partial withdrawals as needed to guarantee partial project payments covered under the terms of the letter of credit. The letter of credit shall be of a one -year duration and must have a condition indicating automatic renewal, with notification to the City a minimum of 60 days prior to its expiration. Reduction in the surety guarantee may be granted after written request by the Developer based on the value of the completed and paid for improvements, restoration of the disturbed project areas and any outstanding service fees at the time of the requested reduction. The amount of the reduction will be determined by the city engineer. A portion of the surety will be returned to the Developer upon the levy of applicable assessments by the City. 22 15. Breach of any terms of this agreement by the Developer shall be grounds for denial of building or occupancy permits for buildings within the addition until such breach is corrected by the Developer. 16. In case any one or more of the provisions contained in this Agreement shall be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions contained herein and any other application thereof shall not in any way be affected or impaired thereby. 17. The terms and conditions of this Agreement shall be binding on the parties hereto, their respective successors and assigns and the benefits and burdens shall run with the land and may be recorded against the title to the property. 18. Notices. Whenever it shall be required or permitted by this Agreement that notice or demand be given or served by either party to or on the other party, such notice or demand shall be delivered personally or mailed by United States mail to the addresses hereinafter set forth by certified mail. Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto for such mail purposes are as follows, until written notice of such address has been given: 23 As to the City: City of Maplewood 1830 County Road B East Maplewood, MN 55109 As to the Landowner: Doug Andrus Andrus Investments, Inc. 2440 Charles Street N, Suite 210 North St. Paul, MN 55109 24 SIGNATURE: Andrus Investments, Inc. a Title STATE OF MINNESOTA) )SS COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of 2007, by Doug Andrus of the Developer. Notary Public SIGNATURES CITY OF MAPLEWOOD: Diana Longrie, Mayor Greg Copeland, City Manager STATE OF MINNESOTA )SS COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of 7 2007, by Diana Longrie and Greg Copeland of the City of 791", mfix • 25 SPECIAL CONDITIONS YOB POND OVERLOOD DEVELOPMENT 1. Subdivision Information: a. Plat Name: Pond Overlook b. Developer: Doug Andrus, Andrus Investments Inc. C. Engineer/Surveyor: Plowe Engineering, Inc. /E.G. Ruud & Sons, Inc. d. General Contractor for Private Development: e. Financial Guarantee: (1) Type: Cash Escrow (Engineering/Legal) Amount: $10,000 (2) Type: Letter of Credit or Cash Surety Amount: $ (125% of total estimate project costs for Pond Overlook Public Improvements, City Project 07-08) 2. Scope of work contemplated under the terms of this contract and covered by escrow guarantee is outlined in conditions of development approval from the June 25 2007, city council meeting (see attached conditions). July 23, 2007, City Council Meeting 26 DEVELOPMENT CONDITIONS: POND OVERLOOK All construction shall follow the plans date-stamped April 19, 2007, and the landscape plans dated June 12, 2007, except where the city requires changes. Such changes shall include: a. Revising the grading and site plans to show: (1) Revised storm water pond designs as may be suggested or required by the watershed district or city engineer. The pond shall meet the city's ordinance standards. (2) The developer minimizing the loss or removal of vegetation and large trees. This shall include keeping and protecting as many of the large trees as possible along the east side of the property. (3) The street (Furness Court) must be at least 28 feet wide to allow parking on one side. The city council may approve major changes to the plans. The city planning staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. Have the city engineer approve final construction and engineering plans. These plans shall meet all the conditions and changes noted in Michael Thompson's memo dated May 11, 2007, and the plans shall include: a.The grading, utility, drainage, erosion control, streets, driveway, trails, tree preservation/replacement, landscaping and parking plans. The cul-de-sac bulb shall have the minimum radius necessary to ensure that emergency vehicles can turn around. following changes for the storm sewer plans: developer or contractor shall install a four-foot-high, black, vinyl-coated n-link fence at the top of retaining walls greater than 4-ft. (2) Provide for staff approval a detailed storm water management plan. 4. The design of the pond(s) shall meet Maplewood's standards and shall be subject to the approval of the city engineer. The developer shall be responsible for getting any needed off -site pond and drainage easements, if applicable. 5. The developer or contractor shall: a. Complete all grading for the site drainage and the pond and meet all city requirements. July 23, 2007, City Council Meeting 27 b.*Place temporary orange safety fencing and signs at the grading limits. c. Remove any debris, junk or fill from the site. d. Get a demolition permit from the city for the removal of the existing house from the property. This removal shall include all foundation materials, concrete and other related materials from the site. e. Provide the city with verification that the town houses as proposed will meet the state's noise standards. This shall be with a study, testing or other documentation. The contractor will have to build the town houses so that they can meet the noise standards. The contractor or builder may accomplish this with thicker walls, heavier windows, requiring air conditioning or other sound-deadening construction methods. The developer shall provide the city with this documentation before the city will issue a building permit for the town houses. 6. The approved setbacks for the be: a. Front-yard setback (from maximum — 35 feet b. Front-yard setback (public c. Rear-y 7. The devel housing u 8. The city ci C. Approve i The deve builder ) time c ON= public street or memo , erlook PUD shall driveway): minimum - 20 feet, side street): minimum - 30 feet, maximum - none I from any adjacent residential property line pay the city Park Access Charges (PAC fees) for each ) building permit for each housing unit. ew this permit in one year. iminary plat (received by the city on April 19, 2007). e following before the city council approves the final the city that guarantees that the developer or contractor grading for overall site drainage and public street construction and requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Provide all required and necessary easements. This shall include any off-site easements and ten-foot drainage and utility easements along the front and rear lot lines of each lot and five-foot drainage and utility easements along the side lot lines of each lot. July 23, 2007, City Council Meeting 28 d. Have Xcel Energy install Group V rate streetlights in at least two locations. One light shall be at the intersection of County Road D and the proposed street (Furness Place) and the second near the north or east end of the street near the cul-de-sac. The exact style and location shall be subject to the city engineer's approval. e. Pay the city for the cost of traffic-control, street identification and no parking signs. f. Cap, seal and abandon any wells that may be on the site and remove septic systems or drainfields, subject to Minnesota rules and guidelines. g. Demolish or remove the existing house and driveway from the site, and remove all other buildings, fencing, trailers, scrap metal, debris and junk from the site. 2.* Have the city engineer approve final construction and engineering plans. These plans shall include grading, utility, drainage, erosion control, driveway, tree, and street plans. The plans shall meet all the conditions and changes listed in the memo from Michael Thompson dated May 11, 2007, and shall meet the following conditions: a. The erosion control plans shall be consistent with the city code. b. The grading plan shall show: (1) The proposed building pad elevation and contour information for each building site. The lot lines on this plan shall follow the approved preliminary plat. (2) Contour information for all the land that the construction will disturb. (3) Building pads that reduce the grading on site where the developer can save large trees. (4) The street and driveway grades as allowed by the city engineer. (5) All proposed slopes on the construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3: 1. On slopes steeper than 3:1, the developer shall prepare and implement a stabilization and planting plan. These slopes shall be protected with wood fiber blanket, be seeded with a no-maintenance vegetation and be stabilized before the city approves the final plat. (6) All retaining walls on the plans. Any retaining walls taller than four feet require a building permit from the city. The developer shall install a protective rail or fence on top of any retaining wall that is taller than four feet or as may be required by the city engineer. July 23, 2007, City Council Meeting 29 (7) Sedimentation basins or ponds as required by the watershed board or by the city engineer. (8) No grading beyond the plat boundary without temporary grading easements from the affected property owner(s). (9) Emergency overflow swales as required by the city engineer or by the watershed district. The overflow swales shall be 10 feet wide, one -foot deep and protected with approved permanent soil - stabilization blankets. (10) The drainage areas, and the developer's engineer shall provide the city engineer with the drainage calculations. The drainage design shall accommodate the run -off from the entire project site and shall not increase the run -off from the site. (11) As little grading as possible east of the proposed cul -de -sac and town houses. This is to keep as many of the existing trees on this part of the site as is reasonably possible. c.* The tree plan shall: (1) Be approved by the city engineer or environmental manager before site grading or final plat approval. The developer and city staff will need to negotiate and agree on a final tree planting and preservation plan. This may include adding more trees to the site, increasing the size of the trees that the developer plants on the site, having the developer plant trees else where in the city or having the developer pay into a city -tree planting fund. (2) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. (3) Show the size, species and location of the replacement and screening trees. The deciduous trees shall be at least two and one half (2 1 /2) inches in diameter and shall be a mix of red and white oaks, ash, lindens, sugar maples or ether native species. The coniferous trees shall be at least eight (8) feet tall and shall be a mix of Austrian pine, Black Hills spruce and other species. (4) Show no tree removal beyond the approved grading and tree limits. (5) Include for city staff a detailed tree planting plan and material list. (6) Group the new trees together. These planting areas shall be: July 23, 2007, City Council Meeting 30 (a) near the ponding area. (b) along the north and south sides of the site to help screen the development from the freeway to the north and from County Road D to the south. (c) Along the east side of the site to help provide screening of the new construction from the homes to the east. (7) Require the developer to replace any trees tl� planting. The size and species of the new tre approval. d. The street, driveway and utility plans sha (1) The street (Furness Place) grade of eight percent and intersections at two percen (2) Water service to each lot and un t die within one year of 5 shall be subject to city staff a 7-ton design with a maximum street mum street grade within 75 feet of all (3) The street with continuous concrete curb and gutter except where the city engineer decides that it is not needed for drainage purposes. (4) The coordination of the water service locations, alignments and sizing with the standards and requirements of the North Saint Paul utility department. Fire-flow requirements and hydrant locations shall be verified with the Maplewood Fire Department. (5) All utility excavations located within the proposed right-of-ways or within easements. The developer shall acquire easements for all utilities that would be outside the project area. IMMCO iii �� Details of the ponds and the pond outlets. The contractor shall protect the outlets to orevent erosion. e. The drainage plan shall ensure that there is no increase in the rate of storm-water run-off leaving the site above the current (predevelopment) levels. The developer's engineer shall: (1) Verify pond, inlet and pipe capacities. (2) Have the city engineer verify the drainage design calculations. 3. Pay the costs related to the engineering department's review of the construction plans. July 23, 2007, City Council Meeting 31 4. Change the plat as follows: a. Add drainage and utility easements as required by the city engineer. b. Label the new street as Furness Place on all plans. 5. Secure and provide all required easements for the development. These shall include any off-site drainage and utility easements. 6. Sign a developer's agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, rough grading, and the tolerancing of the public road and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. 7. Submit the homeowners' association bylaws and rules to the city for approval by city staff. These are to assure that there will be one responsible party for the care and maintenance of the common areas, any outlots, private utilities, water services, landscaping and retaining walls. 8. Record the following with the final plat: a. All homeowners' association documents. b. A covenant or deed restriction that prohibits any further subdivision or splitting of the lots or parcels in the plat that would create additional building sites unless approved by the city council. c.A covenant or association documents that addresses the proper installation, maintenance and replacement of any retaining walls. d. A covenant or deed restriction that prohibits any additional driveways (besides the new street shown on the project plans) from going onto County Road D. The applicant shall submit the language for these dedications and restrictions to the city for approval before recording. The city will not issue a building permit until after the developer has recorded the final plat and these documents and covenants. 9. The developer shall complete all grading for overall site drainage and shall rough grade and tolerance the site to prepare for the public street and utility improvements. The city engineer shall include in the developer's agreement all grading that the developer or contractor is to perform before the installation of Furness Place as a public improvement project. 10. Obtain a permit from the Watershed District for grading. July 23, 2007, City Council Meeting 32 11. Obtain a NPIDES construction permit from the Minnesota Pollution Control Agency (MPCA). 12. Obtain the necessary approvals and permits from MnIDOT. 13. If the developer decides to final plat part of the preliminary plat, the city staff may waive any conditions that do not apply to the final plat. D. Approve the plans date-stamped April 19, 2007, (site plan, grading and drainage plans and building elevations) and the landscape plans date-stamped June 12, 2007, for the Pond Overlook town houses on the new cul-de-sac on the north side of County Road D west of McKnight Road. The city bases this approval on the findings required by the code. The developer or contractor shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a. Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, erosion control, tree, landscaping, sidewalk and driveway plans. The plans shall meet the following conditions and shall meet all the conditions and changes noted in Michael Thompson's memo dated May 11, 2007. (1) The erosion control plan shall be consistent with city code. (2) The grading plan shall: (a) Include building, floor elevation and contour information for each home site. The lot lines on this plan shall follow the approved preliminary plat. (b) Include contour information for the land that the construction will disturb. (c) Show sedimentation basins or ponds as may be required by the watershed board or by the city engineer. (d) Show all retaining walls on the plans. Any retaining walls more than four feet tall require a building permit from the city and shall have a fence or some other protective barrier along the top of the wall. (e) Show the proposed street and driveway grades as allowed by the city engineer. (f) Show the drainage areas, and the developer's engineer shall provide the city engineer with the drainage calculations. The drainage design shall accommodate the run-off from the surrounding areas. July 23, 2007, City Council Meeting 33 (g) Show details about the required fence by the pond including the materials, gate, height and color. The contractor shall install the fence above the retaining wall if wall is taller than 4-ft. (3) The tree plan shall: (a) Be approved by the city engineer or by the city environmental manager before site grading or final plat approval. The developer and city staff will need to negotiate and agree on a final tree planting and preservation plan. This may include adding more trees to the site, increasing the size of the trees that the developer plants on the site, having the developer plant trees else where in the city or having the developer pay into a city-tree planting fund. (b) Include an inventory of all existing large trees on the site and shall show where the developer will remove, save or replace large trees. (c) Show the size, species and location of the replacement trees. The coniferous trees shall be at least eight feet tall and shall be a mix of Black Hills spruce and Austrian pine. (d) Be consistent with the approved grading and landscape plans and shall show no tree removal beyond the approved grading and tree limits. (e) Be consistent with the plan the applicant submitted to the city at the June 12, 2007, CDRB meeting that was reviewed by Virginia Gaynor and the CDRB. lity plans shall show: to each lot and unit. (b) All private driveways to the units at least 20 feet wide. If the developer wants to have parking on one side of the new street, then it must be at least 28 feet wide. doper or contractor shall post one side of the street with "no signs to meet the above-listed standards. (e) The new street labeled as Furness Place and County Road D labeled on all plans. (5) The design of the ponding area shall be subject to the approval of the city engineer. The developer shall be responsible for getting any needed off -site utility, grading or drainage easements and for recording all necessary easements. July 23, 2007, City Council Meeting 34 b. Submit a certificate of survey for all new construction and have each building staked by a registered land surveyor. c. Submit a revised landscape plan to staff for approval that incorporates the following details: (1) All lawn areas shall be sodded. The city engineer shall determine the vegetation within the ponding area. (2) The addition of trees along the north and south sides of the site. (3) The developer shall install landscaping in the ponding area that will be attractive and will promote infiltration. Such landscaping shall be approved by the city engineer or city naturalist and shall be shown on the project landscape plans. (4) Having in-ground irrigation for all landscape areas (code requirement). (5) The plantings proposed around the front of the units shown on the landscape plan date-stamped June 12, 2007, shall remain on the plan. (6) A concrete walk from the driveway to the door of each unit. (7) The manicured or mowed areas from the natural areas. This shall include planting (instead of sodding) the disturbed areas around the ponding area with native flowering plants and shrubs and trees. The native flowering plants, shrubs and trees shall be those needing little or no maintenance. The developer shall have the contractor seed the natural areas with an upland mixture and lowland mixtures as is appropriate. (8) In addition to the above, the contractor shall sod all front, side and rear yard areas (except for mulched and edged planting beds and the area within the ponding area). (9) The contractor shall restore the County Road D boulevard with sod. (10) Adding more evergreen trees (Black Hills spruce or Austrian pines) (where possible) along the north and south property lines of the site. These trees are to be at least eight feet tall, and the contractor shall plant these trees in staggered rows to provide screening for the development. (11) Shows the in-ground lawn-irrigation system, including the location of the sprinkler heads. (12) The city engineer or by the city environmental manager shall approve this plan before site grading and shall be consistent with the approved grading and landscape plans. July 23, 2007, City Council Meeting 35 d. Show that Ramsey County has recorded the final plat for this development. e. Get the necessary approvals and permits from the watershed district. f. Have the North Saint Paul utility department approve the proposed utility plans. g. Present to staff for approval colored building elevations and building material samples of all elevations of the town houses. These plans and elevations shall show or include (but are not limited to) that the colors of the town houses will be tones of brown, gray, ivory and beige-colored vinyl siding, any shutters, window grids, decorative lighting for the front elevations and the style and materials of deck or balcony railings. These elevations also shall show details for the enhancement of the south side elevation of Unit 1 and the rear elevations for Units 9 and 10 (that face County Road D) (including the use of shutters) and stone wainscoting on the entire front elevation per the revised sketch submitted to the city by the applicant at the June 12, 2007, CDRB meeting. City staff must approve these plans before the city will issue a building permit. h. The developer or builder will pay the city Park Availability Charges (PAC fees) for each housing unit when they get the building permit for each unit. i. Submit the homeowners' association bylaws and rules to the city for approval by the city staff. These are to assure that there will be one responsible party for the care and maintenance of the common areas, the private utilities, water services, landscaping and any retaining walls. j. Obtain the necessary approvals and permits from MnDOT. k. Provide the city with a letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 3. Complete the following before occupying each building: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards and sod all turf areas. c. Complete all landscaping and turf irrigation for that building. d. Install the paved driveway for each unit. e. Install a reflectorized stop sign at the exit onto County Road D and addresses on each building for each unit. In addition, the applicant shall install "no parking" signs within the site, as required by staff. Install and maintain all required landscaping (including the plantings around each unit and around the pond) and an in-ground sprinkler system for all landscaped areas (code requirement). July 23, 2007, City Council Meeting 36 g. Install on-site lighting for security and visibility that follows the approved site lighting plan. The light fixtures must have concealed lenses and bulbs to properly shield glare from the adjacent street right-of-ways and the nearby homes and residential properties. h. Install additional trees along the north, east and south property lines of the site (where possible) where the proposed or existing vegetation would not screen the town houses from the existing roadways and dwellings to the east. These additional materials are to strive to ensure that there will be at least a six-foot-tall screen on these sides of the site. The location, design and materials of the additional landscaping shall be subject to city staff approval. i. The developer or contractor shall: (1) Complete all grading for the site drainage, complete all public improvements and meet all city requirements. (2) Place temporary orange safety fencing and signs at the grading limits. (3) Remove any debris or junk from the site. El If any required work is not a. The city determines that the welfare. b. The c requ shall foll( !ct plans. *6 1 ncil the public health, safety or wired letter of credit or cash escrow is held by the city for all rior improvements. The owner or contractor shall complete any idscaping by June 1 of the next year if the building is occupied in the or within six weeks of occupancy if the building is occupied in the imer. I - 111IN&IJAMMO I gem •-M allow temporary occupancy if: WE= 9. Private Water Main Agreement Amendment. Councilmember Hjelle moved to approve the Amendment to the Private Water Main Agreement of May 18, 1993, Authorizing the movement of the private water main by the RCCF to accommodate their facility expansion. Seconded by Councilmember Rossbach. Ayes — All July 23, 2007, City Council Meeting 37 10. Resolution for support for Route 219 Job Access Reverse Commute Councilmember Hjelle moved to approve the Resolution for Support for Route 219 Job Access Reverse Commute. RESOLUTION 07 -07 -130 SUPPORT FOR METROPOLITAN COUNCIL'S 2007 JOBS ACCESS REVERSE COMMUTE APPLICATION WHEREAS, the Maplewood City Council desires to void its support for the Metropolitan Council's 2007 Jobs Access Reverse Commute Federal Grant application to improve service on Route 219 in the communities of Maplewood, White Bear Lake, Mahtomedi, Oakdale, North St. Paul, Landfall and St. Paul. The application proposes improved frequency on the route, an extension of service hours on weekday nights, and the introduction of new Saturday service. AND WHEREAS, Route 219 is a vital part of the transportation system in the communities it serves, providing connections to job and career training programs at Century College. The route also connects under -and unemployed persons to entry-level job opportunities in the Sun Ray Shopping Center and Maplewood Mall. Service improvements` to Route 219 would benefit our community by improving job prospects for low - income individuals and helping our businesses attract a dependable workforce, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Supports the Metropolitan Council's 2007 Jobs Access Reverse Commute Grant Application to take advantage of this federally funded grant to improve transportation to and from employment opportunities for members of our community. ana Longrie, Mayer Rebecca Cave Eric Hjelle Kathleen Juenemann Seconded by Councilmember Rossbach Ayes - All July 23, 2007, City Council Meeting 38 None. K. UNFINISHED BUSINESS 1. Mississippi Street Park Petition, City Project 06-16, Authorization to Negotiate Change Order for Vacant Lot Grading. a. Report given by Public Works Director, Chuck Ahl. b. Peter Fischer, Chairperson for the Park & Recreation Commission. He had a small correction to the staff report. The error to the Park & Recreation recommendation is shown stricken and the correction is underlined and bolded: It is recommended that council authorize the City Engineer to negotiate a change order with the contractor for the Desoto-Skillman Area Streets Project, City Project 06-16, for the purpose of grading and drainage improvements to the vacant lot at Mississippi Street and County Road B in preparation for the ip -j;t-;; It-atien ef p/aY9 ro i go equipmen. a potential play area. Councilmember Rossbach moved to approve the Mississippi Street Park Petition, City Project 06- 16, Authorization to Negotiate Change Order for Vacant Lot Grading. Seconded by Acting Chairperson Cave. Ayes — All 2. 2008-2012 Capital Improvement Plan a. Report given by the Finance and Administration Manager, Bob Mittet. b. Public Works Director, Chuck Ahl, answered questions. C. Peter Fischer, Chairperson for Park & Recreation Commission, addressed the council. Acting Chairperson Cave moved to table the Capital Improvement Plan due to insufficient information included from the Park & Recreation Commission and Planning Commission in the CIP report. Seconded by Councilmember Rossbach. Ayes — All Councilmember Hjelle made a friendly amendment asking why the Park & Recreation Commission minutes and the Planning Commission minutes were not included in the CIP report and he asked who the staff liaison was. After discussing things further with the council Councilmember Hjelle withdrew the friendly amendment. July 23, 2007, City Council Meeting 39 L. NEW BUSINESS Intoxicating Liquor License — Christopher Rude — Broadway Bar & Pizza a. Citizen Services Manager, Karen Guilfoile, gave the report. b. Christopher Rude, Broadway Bar & Pizza, addressed the council. Councilmember Hjelle moved to approve the Intoxicating Liquor License for Christopher Rude Broadway Bar & Pizza. Seconded by Councilmember Rossbach. Ayes - All 2. Intoxicating Liquor License — Mandy Gillstrom — Applebee's Neighborhood Grill and Bar. a. Citizen Services Manager, Karen Guilfoile, gave the report. b. Mandy Gillstrom, Applebee's Neighborhood Grill & Bar, addressed the council. Acting Chairperson Cave moved to approve the Intoxicating Liquor License for Mandy Gillstrom, Applebee's Neighborhood Grill and Bar. Seconded by Councilmember H 3. Conditional Use Permit Drive. Ayes Store, 2228 Maplewood a. Planner, Ken Roberts, gave the report. b. Roger Logan, the applicant, Keller Lake Convenience Store, 2228 Maplewood Drive, addressed the council. C. Steve Lukin, Fire Chief, commented on the propane tank. d. Gary Pearson, Planning Commissioner, addressed the council. e. George alento, 1081 County Road B East, Maplewood, addressed the council. f. Deb Forbes, and Kathy Dupre, 1071 County Road B East, Maplewood, addressed Councilmember Rossbach said if this request had come to the city council for consideration to begin with he would not have approved the installation of the propane tank in this location because of the city ordinances. Therefore, councilmember Rossbach felt there were two options. Either approve the CUP revision despite the fact that the propane tank was approved by city staff when it shouldn't have been. Or recommend that the propane tank be removed and that the city reimburse the applicant for the cost of the installation of the propane tank. Acting Chairperson Cave and Councilmember Juenemann agreed with Councilmember Rossbach's comments. Councilmember Rossbach moved to require the removal of the Propane Tank within 90 days and Reimburse the Owner for the Cost of the Installation for the Keller Lake Convenience Store, 2228 Maplewood Drive. Seconded by Councilmember Hjelle. Ayes — All July 23, 2007, City Council Meeting 40 4. Gladstone North Area Street Improvements, City Project 04-15. a. Resolution Accepting Project a. Public Works Director, Chuck Ahl, gave the report. Councilmember Juenemann moved to approve the Gladstone North Area Street Improvements, City Proiect 04-15. RESOLUTION 07-07-131 ACCEPTANCE OF PROJECT WHEREAS, the city engineer for the City of Maplew Gladstone North Neighborhood Street Improvements, City I recommends acceptance of the project; NOW, THEREFORE, BE IT RESOLVED BY THE C MINNESOTA, that City Project 04-15 is complete and main accepted by the city. Release of any retainage or escrow i, Seconded by Councilmember )ach. Ayes — Al ined that the , e complete and COUNCIL OF N ince of these im reby authorized. ents is July 23, 2007, City Council Meeting 41 5. St. Paul Monastery Redevelopment Project, City Project 07-02, Resolution Receiving Petition Request for Public Improvements and Authorization to Prepare Preliminary Report. a. Public Works Director, Chuck Ahl, gave the report. Councilmember Rossbach moved to approve the St. Paul Monastery Redevelopment Project, City Project 07-02, Resolution Receiving Petition Request for Public Improvements and Authorization to Prepare Preliminary Report. RESOLUTION 07-07-132 RECEIVING PROPERTY OWNER REQUEST ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, Sister Carol Rennie, representing St. Paul's Monastery of 2675 Larpenteur Avenue East has requested consideration of the extension of public utilities, construction of public roadways and sidewalks/trails, all necessary to serve the Council approved plans for the development of their property, and WHEREAS, it is proposed to make said improvements consistent with the said Council- approved plans for the redevelopment of St. Paul's Monastery at 2675 Larpenteur Avenue, City Project 07-02, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, the preparation of this study is contingent upon St. Paul's Monastery establishing a $10,000 cash escrow to assure the payment of costs for the preparation of the preliminary report. Said escrow shall be returned to St. Paul's Monastery if the proposed improvements are ordered to construction. Seconded by Acting Chairperson Cave. Ayes - All July 23, 2007, City Council Meeting 42 6. City Hall Campus Parking Lot Upgrade Program — Authorization to Explore Re- paving Project with Lark-Prosperity Project. a. Public Works Director, Chuck Ahl, gave the report. Councilmember Juenemann moved to approve the Authorization for the City Engineer to prepare plans and receive bids with the Lark-Prosperity project, City Project 07-15, for the purpose of paving and rehabilitating the parking areas at Maplewood Community Center, City Hall and the Public Works Facility and further authorizes the City Engineer to submit the necessary grant applications for the porous pavement proposed at the Public Works facility. The city shall also explore the oossibilitv of a model stria of porous pavement in front of Citv Hall. Seconded by Acting Chairperson Cave. Ayes — All 7. 2006 Park Commission Annual Report. a. Public Works Director, Chuck Ahl, gave the report. Councilmember Rossbach moved to denv the staff Seconded by Councilmember Juenemann. Ayes — Councilmember Ju Seconded by Acting Chai council. --d the COL Park & RE ion for the cilmember Rossbach. Ayes — All RIB (ed the Chair of the Park & Recreation Commission to address the ark & Recreation Commission, 2443 Standridge, Maplewood, )iced his concerns regarding the communication between the city ommission. Mr. Fischer said he would leave his Park & Recreation make copies of so the council would have the information on hand 11:00 P.M. Commissioner Rossbach moved to continue the council meeting until its completion. Seconded by Councilmember Hjelle. Ayes — Acting Chairperson Cave, Councilmember's Hjelle, Rossbach Nay - Juenemann July 23, 2007, City Council Meeting 43 M. COUNCIL PRESENTATIONS Mi. Rush Line Corridor Councilmember Rossbach gave an update regarding the Rush Line Corridor. M2. Council Conversation Recap Councilmember Hjelle asked the council if there was any interest in having another council discussion before the Conservation Easement Workshop at the end of August? The council was agreeable to having another council discussion. N. ADMINISTRATIVE PRESENTATIONS 1. H. Alan Kantrud, City Attorney gave the report. a. Report on Quiet Title Action on b. Report on the Granting of Temporary Injunction by Ramsey County District Court on Nancy Lazaryan. O. ADJOURNMENT Acting Chairperson Cave adjourned the meeting at 11:20 p.m. July 23, 2007, City Council Meeting 44 Applicants: Link Wilson Architects representing the owner/developer Bart MOOt@O@ri.[]@b@r Development Location: 940 Frost Avenue (Previous Site [f the St. Paul Tourist Cabins) Existing Zoning: Multiple Dwelling Residential (R-3) Existing Land Use: Gladstone High (G-H) City Council Hearing Date: August 13, 2007 Deadline: September 27 Project Description: Bart (Nontanahof0gb8r Development iS proposing tOredevelop the 7.03 acre St. Paul T0UhSt Cabin site /940 Frost Avenue) with 8 89nk]r housing development t0be called The Shores (previously tObB called Lake Ph@|8nEStot8S). The development will consist of 180 units of senior housing in 8 four-story building with underground parking. There will be 20 memory care units, 45 assisted living units, 15 transitional care suites, and 100 market rate senior apartments. The Shores development will be the first redevelopment project within th8 Gladstone Neighborhood Redevelopment area. Requests: To build this development, the applicants are requesting that the city approve the following: 1 Clarification Of the Gladstone comprehensive land use plan map change 0f K48rCh 12, 2007 by the city council. Clarification includes incorporating the Gladstone Neighborhood Redevelopment Plan definition for the proposed high density designation atQ4O Frost Avenue (Gladstone High -12hJ3O units per acre). (Four votes required tV approve this land use r8qVesL) 2. The public vacation Vf2U feet Ufhght+]f-vvay along East Shore Drive. 3. The public vacation of a sanitary sewer easement located on the west side of the property. 4. Pne||rn|n8ry p|8L 5. A conditional use permit for a planned unit development within the shoreland overlay district [fPha|enLake. 8. Design review approval. Recommendations: The planning commission, community design ravevvboend.end staff recommend approval of the Shores development with several conditions as outlined in the staff report. TO: Greg Copeland, City Manager FROM: Ghonn FinvvaU.A|CP. Planner SUBJECT: The Shores Senior Housing DeveUopmment — Si. K*amU Tourist Cabin Site APPLICANTS: Link Wilson ofKoee Wilson Architects, representing the owner and developer, Bart K4ontanariVfOab8rDevelopment LOCATION: S4O Frost Avenue DATE: August 3 for the August 13 City Council Meeting Project Description Bart W4ontanaMOfD8b8r Development i8 proposing ton]dev9|opthe 7.03 acre St. Paul Tourist Cabin site /94O Frost Avenue) with 8 senior housing development t0b8 called The Shores (previously to be called L8h8 Ph8|SD Estates). The development will consist of 180 units 0fsenior housing in8 four-story building with underground parking. There will be2U memory care units, 45 assisted living units, 15 transitional care suites, and 100 market rate senior apartments. The Shores development will bethe first redevelopment project vvithinth9G|adSton8NeiQhborhOoU Redevelopment area. The four-story building will be 239,945 square fR8L in 8r98. Of that square footage, approximately 40,000 square feet will be dedicated to common space for the residents including a beauty shop and Sp8' general st0re, bgnk, de|i, club n}onn, two dining areas, |ibnary. computer center, billiard lounge, chapel, craft room, exercise/fitness room, great room, and movie theater. These spaces will be designed to pn}nnVL8 activity and interaction 8nnOnQ the ne8iUentS, gV8stS, and staff. A community room which can accommodate up to 42 people is also proposed. The community n]onn will be available LO residents and neighborhood groups. The project will 8|GO provide three meals o day and housekeeping to residents of the building. The applicants state in their narrative that the project wiU Cr98t9 120 jobs and will be managed by Walker Methodist who is partner in the project. Walker Methodist states that the Shores will help meet the growing demand and market for a need-driven rental senior product with intensive services. Rent for the market rate senior independent apartment units will average $1.40 per square foot, plus services. ASon example, 81.0OO square foot unit would average $1.40O monthly. Walker Methodist estimates that the average age at the Shores will be 83. Requests To build this development, the applicants are requesting that the city approve the following: Clarification [d the Gladstone comprehensive land use plan map change Vf March 12. 30UyUy the city council. Clarification includes incorporating the Gladstone Neighborhood Redevelopment Plan definition for the proposed high density designation at 940 Frost Avenue (Gladstone High -12tO30 units per 8cr8). 2. The public vacation of 20 feet of right-of-way along East Shore Drive. 3. The public vacation of a sanitary sewer easement located on the west side of the 4. Preliminary plat. 5. A conditional use permit for a planned unit development within the shoreland overlay district of Phalen Lake. S. Design review approval. BACKGROUND July 25 the city council held a public hearing tO review the closure Vfthe St. Paul Tourist Cabin site. This hearing was required by state law to review the impacts that the park closing might have 0n the displaced residents and the park owner. /# the time 0f the hearing, there were only three remaining residents in the park. December 13.28O0. the Metropolitan CVVn[i|avv8rdedtheChvCfyW8p|9vvOVda $1.8 million Livable Communities grant to help fund the proposed Phase I public improvements in the Gladstone redevelopment area. Public improvements planned are the reconstruction OfFrost Avenue from Highway 61 LO PhG|8n Place which includes roundabout aithe intersection of Frost Avenue and East Shore [}hve, sidevv8|ks, decorative street lighting, and landscaping. In addition, the grant will help fund the construction ofatornnvvotertreatment ponds and devices to treat stVrnlvv8L8rthat are currently discharged directly to Lake Pha|en without any form of treatment. March 12 the city council approved the Gladstone Neighborhood RRdev8kJpnlentP|8n. This plan will help guide the redevelopment of the Gladstone area with a mixture of 650 new housing units and neighborhood retail and commercial uses. The city council also reviewed and made a motion on the Gladstone comprehensive plan amendment which included changing the land use designations in the area to Gladstone Mixed, Gladstone High, and Gladstone Medium. These land uses were created for the Gladstone Neighborhood and reflect uses and densities envisioned in the Gladstone Neighborhood Redevelopment Plan. June 11.2807. the city attorney, Alan K8ntrud,gave an opinion on the results of the March 12. 2007, motions made by the city council in regard to the Gladstone neighborhood. In summary, Mr. Kantrud found that the city council approved the Gladstone Neighborhood Redevelopment Plan and adopted the redevelopment concept land use map as an amendment to the city's land use map, but did not adopt the rest of the Gladstone Neighborhood Redevelopment Plan as an amendment. In order to clarify the redevelopment land use map and legend for the property at 940 Frost Avenue, the definition for high d8Dsjb/GSCODtGnedinth8G|8dSt0nBNeighborhood Redevelopment Plan should be added to the comprehensive plan as follows: Gladstone High — 12 to 30 units per acre. June 27.2U07. the Metropolitan CVVn[i|ap the Gladstone Neighborhood R9devekzonn9nt ,x@O. 2 DISCUSSION Gladstone Neighborhood Redevelopment Plan The Gladstone Neighborhood Redevelopment Plan (pertinent pages found on Attachments 14 and 15) outlines nine guiding principles to redevelopment in the area as follows: 1. Design the future of Gladstone as 8 village. 2. Transform regional t[8i|S into celebrated village corridors. 3. Make Gladstone @ compelling quality of life choice. 4. Weave natural systems and ecological function into the built and n8Cn8GLi0n8| environment. 5. A||Vvv G|8dStone'S future to whisper the story of its past. 8. yW8k8 vv8|kaUi|itythe standard. 7. Think 0f Gladstone 8S @ neighborhood for all stages of life. 8. K8GkR the Gladstone redevelopment plan G model for others to follow. S. Make multi-modal links between Gladstone and areas beyond. The Gladstone Neighborhood Redevelopment Plan further outlines development strategies for the St. Paul Tourist Cabin site as follows: 1 Both the natural and the built environment support multiple-family housing Onthis property. 2. The existing terrain oU0wS placement of multi-story building within the character of the existing setting. 3. The site is |OC8t8d in G Shor8|8nd zone and will follow ahOnS|@Od n8gu|Gti0OS. 4. AhJUr-St0ry nlU|ti-hOUSiOg development currently |i8S between this Site and Lake Pho|9D. 5. Redevelopment 0n the site should fall inarange of12k]30 units per acre. 6. Key factors to consider in shaping the redevelopment of this site include: a. Preserve existing natural vegetation and tree canopy. b. Access tO the site should bS coordinated with improvements ho Frost Avenue and the proposed roundabout. C. Development of the site should consider the notion that this area serves as a gateway to the Gladstone area. d. Redevelopment of the site has important financial relationships with the remainder of the Gladstone neighborhood — actual implementation efforts should explore ways that this project CGOpnJvide financial resources tO other parts 0fthe redevelopment plan, particularly the improvement of Flicek Park and Frost Avenue. The Shores senior housing development has the potential Vf meeting many Uf the redevelopment plan guiding principles and development strategies for the property. Comprehensive Land Use The city council changed the land use designation onthepr0pertvfn}mMediurnMuUip|eDvveUinQ Residential (R-3K8)b} Gladstone High /G-H\8t the March 12.20U7 city council meeting. However, as stated in the background section above, the definition for this land use designation was adopted iD the Gladstone Neighborhood Redevelopment Plan, but not included 0nthe comprehensive plan land use map legend. Therefore, the definition describing the high density 3 Gladstone land use and allowable densities as described in the approved Gladstone Neighborhood Redevelopment Plan must be added to the city's comprehensive plan as follows: "G|@d8b]Oe High (G-H)- Locations with stacked housing units with densities ranging from 12 to 30 units per GCre." This additional language will ensure that the 7.02 acre St. Paul Tourist Cabin site can be developed with the proposed 180 senior housing units. Zoning Properties located in the core Vf the Gladstone neighborhood ane all zoned with commercial zoning districts. City staff has drafted the proposed Gladstone zoning district for commission, board, and city council review in the near future. The proposed zoning district would allow developments inthe core of the Gladstone area to redevelop as envisioned in the redevelopment plan. The St. Paul Tourist Cabin aite, however, is currently zoned as multiple dwelling residential (R-3). This zoning district g||ovv3 for the development of multi-family, senior housing complex such 8S the proposed Shores development. Therefore, no rezoning is required for this development. Public Vacations East Shore Drive right-of-way is currently 120 feet wide. The reconstruction of East Shore Drive will not require such a wide right-of-way, hovv8v8r addition Ofa roundabout Et the intersection of East Shore Drive and Frost Avenue will require additional right-of-way. The applicant is therefore requesting that the city vacate 20 f9RL of the East Shore Drive right-of-way LO combine with the property in exchange for the additional right-of-way needed at the intersection. There is an existing sanitary sewer line which runs along the westerly boundary Of the property. That sewer will b9 abandoned and removed @S part 0f the project. New sanitary sewer will b8 installed GS part Of the public improvements along East Shore Drive. AS such, the city should vacate the existing sanitary sewer easement with this development proposal. Preliminary Plat The applicants are requesting that the property be platted in order to include the redefinition of the western property line, adjacent Parhvi8vv Court Apartments. This redefinition of the lot was approved last year bythe city in order Lo eliminate property encroachments. Platting |salso required to ensure right-of-way and easement dedications for the reconstruction of Frost Avenue and East Shore Drive. Approval of the preliminary plat should be conditioned on the developer dedicating a 1 0-foot-wide pedestrian, drainage, and utility easements along the entire north property line adjacent Frost Avenue; an 8-foot-wide pedestrian easement along the trail proposed on the west side of the property; drainage and utility easements around all public storm water facilities; and the dedication Vf additional riQht-of-vv8yLV the city atthe southwest corner of Frost Avenue and East Shore Drive for the construction Of the roundabout. Planned Unit Develooment The property iG located within the Sh0r8|8nd Overlay District OfPh8|enLake. Within this overlay district, any structure with over four units per building must be approved as a planned unit development. A planned Unit development will also allow flexibility from the multiple dwelling residential (R-3) zoning district that r8qVin3G nnU|U-f8nni|y housing to have the following: M Unit Sizes: Minimal unit sizes of 580 square feet per efficiency or one-bedroom units. The 10U independent senior housing units will range from 835k}1.827 square feet in area, which meets code requirements. The memory care, GSSiStRd living, and transitional suites, hOvvgvgr, will range from 439tO 954 square feet in area, which will require flexibility from the rninirnVrn unit size of 580 square feet. Unit size reductions have been approved by the city council in other assisted living facilities inMaplewood. Most recently the city council approved unit size reductions for the Comforts Of Homes development which will b9 located @t the southeast corner Of Highway 36 and Hazelwood Street. 2. Minimal height nequirementOf35 feet orthree floors (unless approved as conditional use pennit). The Shores development is proposed with four floors with 8 nn8xinnUnn height of 52 feet at the center of the raised n}Of. 50-h}Ot average On the northern end of the building, and a 44-foot average on the south end of the building. The only other four-story, multi-family housing development in Maplewood currently is the PGrkvievv Court Apartments, which is |oCGL8d just to the vv8St of the St. P8V| Tourist Cabin site. Parkview Court Apartments was constructed with four floors in 1965, prior to the city's requirement that all rDU|ti-f8OOi|y housing be limited to three stories vviLhVVt a conditional use permit. The city council did approve a four-story senior housing building 8S part 0f the Legacy Village PU0. The city council will have final review Of that building (to b9called Regents) inthe near future. 3. Storage Space: Minimal indoor storage space 0f120 cubic feet per unit. The Shores independent senior and assisted living units will exceed this storage area, but the memory care and transitional units will have a minimum of 48 cubic feet per unit. 4. Minimal parking requirement of two parking spaces per unit, for a total of 360 parking spaces required for the Shores development. As originally proposed, hovvever, the development will have S3 underground parking spaces, 2Y surface parking spaces, and 20 proof-of-parking spaces, for a total of 140. When asked, the applicants and Walker Methodist state that this number of parking spaces will be adequate for the development indicating that the memory care/assisted living/transitional care unit residents will not have vehicles and the 100 independent senior unit residents will have limited drivers. Also, the maximum number [f employees Vnthe site aL any one time will not exceed 32/32 day shift employees, 2U evening shift employees, 0 night shift en0p|0y8SS\. Most employees will park iO the underground spaces, or utilize future bus service in the area. Senior housing developments approved by the city since the 1980s have all been approved with reduced parking (refer to attached senior housing parking ratios — Attachment 16). |n general, these developments were approved with one-half the required parking for senior independent living and one-third the required parking for assisted living. The city's parking requirements have not been modified to account for these reduced parking demands in senior housing projects. For this reason, staff and the planning Connnni8Gion are supportive of parking reduction. The planning commission agreed with the applicants' rationale about the memory care/assisted living/transitional care units and the employee parking demands, but felt that there should be an increase in the number of parking spaces available to the independent 101 living units. The planning commission recommended that the development have at least 120 parking spaces (stressing underground parking spaces) and 3O 8ddnQ spaces, for 8 total 0f15O parking spaces GS opposed t0140. This iS still G reduction 0f 21O parking spaces per city code. 5. Parking Space Width: Minimal parking space width OfQ.5feet. Based on the planning commission's reCQnlmeOd@tpD that all parking Sp@CeS maintain @ 9.5-foot width in this senior housing development, the applicants have modified the plans LV meet city code requirements for parking width. Therefore, the parking space width variation from the code isnO longer necessary. 8. Front Yard Setback: Minimal front yard setback of 30 feet to the i The development proposes a2U-h]Vt setback b] the Frost Avenue hg for the one- story kitCh8nf8ci|ih/VnthenVrthSid8VfthebVi|ding. All other setbacks proposed meet the R-3 zoning requirements. The 8hore|8nd Overlay District allows 8property to have a maximum of4O percent impervious surface area. The Shores development will consist Vf35 percent impervious surface area including the building, parking lot, SidSvv8|kS and trails. During the planning commission's review Ofthe project, they recommended that the applicant maximize the use of pervious pavers for the surface parking spaces. Initially the applicants had proposed pervious pavers on the loading dock area (approximately 5,000 square feet) and the patio 0n the northwest side 0f the building (approximately 450 square fR8t\. Since the planning ConnnniSSion^S review of the project, however, the @pp|iC@OtS have [evvO[kSd the p|@D to iDdUd8 pervious pavers on the front entry, under the front canopy, and on parking located in the center of the round entry drive. This increase in pervious pavers has helped reduce the size and number of rainwater gardens and infiltration basins required on the site, which will also reduce grading and help preserve trees. The Shoreland Overlay District also requires that a structure be designed to reduce visibility (under summer conditions) from public waters and adjacent ShOrd8ndS. This can be accomplished through the design of the structure, use of vegetation, topography, increased setbacks, color Vr other means. The building will be located approximately 40O feet from the water's edge 0fLake Ph@|HO. Originally the applicants were proposing a large infiltration pond on the south side of the property which required the removal 0f several trees in the area. City staff was concerned that even though the building will be located quite a distance from the lake's edge, the removal of the trees on the south side of the property would have exposed the building to Lake Phalen and required extensive landscaping in the area to ensure compliance with the shoreland screening requirements. Since review by the planning commission and community design review board, however, the applicants are reworking the grading/drainage plan and find that it may be possible for the pond on the south Side of the property to be reduced in size or removed enUne|y, which will help preserve trees and screen the building from Lake PhG|8D. Regardless, the applicants must submit a revised landscape plan and elevations showing how the screening of the building from Lake PhG|8n will beaccomplished. me Enaineerina Review Erin Labenee assistant city engineer, reviewed the proposed plans. Refer to Ms. Labepee's review attached (Attachment 17). |D summary, Ms. L8bRrgS states that the city iSplanning improvements along Frost Avenue and East Shore C)rkxe in conjunction with the Shores development including: 1\ a 2-inch nliU and overlay along Frost Avenue from Highway 61 to Pho|enP|aoe; 2\ the construction ofo roundabout gt the Frost Avenue and East Shore Drive intersection; 3) the installation of street lighting, landscape, urban design enhancements; 4) the construction of a bus stop along the south side of Frost Avenue along the northerly boundary of the property; and 5) the construction of a 6-foot-wide concrete sidewalk along the south side of Frost Avenue and the west side OfEast Shore Drive, adjacent the property (refer toproposed Phase | Gladstone street improvements — Attachment 18). The developer shall enter into a developer's agreement with the city which will cover needed assessments for some [dthese public improvements in addition to ensuring any public improvements required for their development are CO[np|8te per city code requirements. Ron Leaf and Susan Severa, engineering consultants with SEH, reviewed the plans for storm water management and wetland impacts. Refer toSEN'S review attached (Attachment 19). In summary, SEHstates that the general site layout, including rain gardens and ponds, will provide rate CnnLn}| and vvaL8r quality treatment for the Shores and 8 portion Of Frost Avenue and East Shore Drive. No impacts are anticipated to the existing wetland located on the east side of the property. Doug Stahl of Pioneer Engineering, the applicant's engineer, had designed the site with a series Of rainwater gardens and ponds to provide some treatment of water currently flowing from Frost Avenue and East Shore Drive, providing more infiltration than is required by the watershed district. Since the planning commission and community design review board's review of the project, Mr. SC8h|h8snnRLvvithLhRciLyengineers8ndconsU|LGntGL0disCVSsne0ornnnended changes and adjustments to the size and quantity of rainwater gardens and ponds on the site. Based nn this discussion and the increase in pervious pavers, Mr. Stahl is revising the grading/drainage plan to reduce the number of rainwater gardens and ponds. This will reduce the amount Ofgrading and pr8S8n/8 tna83. The revised grading/drainage plan should be CO[np|8te for review by the city council meeting. 0esiOn Review Site Plan The building will be constructed on the northwest corner of the site. The nl8|n entry will face East Shore Drive. There will be a grand entryway with views through glass windows to the opposite side of the building, where an outdoor patio and ponding area with a fountain is planned. Originally the applicants were proposing two driveways OD East Shore Drive. The north driveway was the main entry and the south driveway was for underground parking access. Concern was expressed by a neighbor located across East Shore Drive during the planning commission and community design review board meetings that the construction of two driveways onto East Shore Drive would require the removal Vf even more trees and screening Vf the site from East Shore Drive. Based on this concern, the applicants have submitted a preliminary site plan showing the removal of the driveway (Attachment 20\. |O order t0 ensure fire and emergency access iS maintained after the removal Of the second driveway, the applicants are also proposing LO relocate the 8-foot-wide Ln@i| mentioned below for better circulation of those vehicles. N The loading dock is located on the north side of the building, adjacent Frost Avenue. Trucks delivering to the site will enter the loading dock through the third driveway along Frost Avenue. Trucks will pull into the loading dock, and back Upt0 the door. This dock will bB screened with 8 cultured stone wall. Trails There is on 8-foot-wide trail proposed along the west side of the building. This trail will serve as @ vvG|kvv8y as well as emergency access for fire, o[nbU|8nC8 and police vehicles. In addition tOthis tn8i|. Lh8n8 will be 9evRn8| Sid8vv8|kS and Lr8i|G within the site which connect the building with outside gardens, the parking lot, and the proposed sidewalks along Frost Avenue and East Shore Drive. Staff recommends that the applicant install 8 series Vf benches scattered throughout the site 8|VnQ these trails and sidewalks. Sidewalks /\s part ofthe Phase I public improvements in the Gladstone redevelopment area, preliminary plans showed the city constructing a 8-h}Ot+wU8 concrete sidewalk along the west side of East Shore [)hv8 and the south side of Frost Avenue, along the entire distance of the property lines of this development. Concern was expressed by8 neighbor located across East Shore Drive that the construction 0f8 sidewalk on the west Side of E8SL Shore [)rive vvoV|d require the pernov8| of even more trees and screening Of the site from East Shore Drive. This neighbor points out that there i3gn existing trail located on the east side of East Shore Drive which would serve oS pedestrian access for this development tO Lake Pha|entV the south. Based Vnthis concern, the applicants have submitted 8 preliminary site p|8D ShOvviOg the n8QDOv8| of portion of the SidBw8|h 0n the east side 0f East Shore Drive, north 0f the proposed driveway (Attachment 20). The construction of sidewalks within the Gladstone area is on important element of the vvg|kabi|itv Of the neighborhood, 8s outlined in the redevelopment plan. So removal of the sidewalk Vnthe west side Of East Shore Drive should be highly scrutinized. The city engineering staff and consultants reviewed this alternative and agree that the grades on the west side of East Shore Drive, north of the proposed driveway will make the construction of a sidewalk difficult in this location and will require the removal 0f trees and vegetation. Therefore, they recommend that the sidewalk on the west Shore Drive only extend from the south side of the driveway south to the end of the property. In order to maintain the walkable elements on this development, however, the engineers recommend an alternative connection of the proposed 8-foot-wide trail which will run along the west side of the building from Frost Avenue t0 East Shore Drive. The city should receive G pedestrian easement over the 8'fo[t+wide trail to ensure public access along this tn8||. The public planning process for the Phase I public improvements in the Gladstone area are scheduled for review by the commission, boards, and city council inthe upcoming months, with most of the construction beginning next year. The final Sid8vv8|k p|8CeOlBDt as well as design Of the streetlights and str88tSC@pinA. will b8 part Df that process. The approved site plan for the Shores development should help guide the final Phase | public improvement plans. Building Elevations The building is designed to have two fronts, one at the northwest side of the building facing Frost Avenue, and one aL the southeast side of the building facing East Shore Drive. These two facades will be treated with cultured stone. M The overall Frost Avenue elevation has been designed to serve os8 gateway design to the Gladstone neighborhood. This elevation includes two "light house" elements which will end cap the east and west side Of the building. |n addition tO cultured stone @t the northwest corner Ofthe building, this elevation will include face brick on the entire first and second floor, face brick in combination with fiber cement on the third floor, and fiber cement on the fourth floor. There will also be cement trim, aluminum windows, and asphalt shingles. This elevation will include decorative trellis/arcade with cement fiber and stone base (for pedestrian cover from the proposed bus stop along Frost Avenue tVthe employee entrance) and a stone fence toscreen the loading dock. The overall East Shore Drive elevation will be similar b} the Frost Avenue elevation except that there will be outdoor decks with aluminum railings added to the east side of the building for the independent units as well as rockface concrete masonry units added to the portion of the garage which is above-ground at this elevation. The west elevation, facing the apartment complex and Ramsey County open space, will be reflective Ofthe east elevation with face brick, fiber cement, and outdoor decks. The south elevation, facing Lake Ph8|8n. will be dropped tVthree stories with 8 small portion [f the garage above-ground at this elevation. This elevation will include face brick, fiber cement, outdoor decks, and rockface concrete masonry units on the garage elevation. Property owners across East Shore Drive have expressed concern over the height ofthe proposed building. As stated above, the Shores development is proposed with four floors with a maximum height of 52 feet at the center of the raised roof, a 50-foot average on the northern end 0f the building, and 844-fOOt average 0n the south end Of the building. Due t0 this concern, the applicants have created a sight line perspective of the building from East Shore Drive in three locations (Attachment 21). This perspective shows that the building will be located GL8large distance from the houses oCnoaa East Shore Drive and at lower grade. These two variables, plus the existence Of trees and shrubs in front V[ the houses across the street and trees iVbe preserved on the west side of East Shore Drive, will help screen and minimize the impacts of four-story building. Staff recommends two minor changes io the building elevations. The first iSLO increase the height of the loading dock screening fence along Frost Avenue. Currently the fence iSproposed 8t four feet inheight. Staff recommends adding design elements proposed on the arcade/trellis to increase the height to six feet and create more of a screen to the loading dock. The second isiO have the applicant show the proposed northwest patio and entry door on the building elevations. As stated above, the front of the building will have a grand entry looking through the building onto the northwest patio. The northwest building elevations do not show the doors or windows for this grand view. Tree Preservation The city's tree preservation ordinance describes a significant trneanahardwondtreewitha minimum of 6 inches in diameter, an evergreen tree of 8 inches in diameter, and a softwood tree Of12 inches indiameter. A specimen tree i8 defined a8a healthy tree of any species which i828 inches in diameter Vrgreater. Specimen trees are also considered significant trees. The tree preservation ordinance requires any significant tree removed to be replaced based on a tree mitigation schedule. The schedule takes into account the size of8 tree and bases replacement M on that size. |n essence, b penalizes developers for removing larger trees bv requiring agreater 8nloUrt of replacement for those trees. There are 246 significant trees 0n the property /3 total caliper inCh8s\ [)f those trees, five are considered specimen trees (including a large 48-caliper-inch cottonwood tree located on the north side of the property near Frost AuenUe). The original grading plan called for the removal of 174 significant trees (79.9percent). {}f those 174 trees removed, all five specimen trees are included in that removal (including the large CottVnvvVOd). With that plan, the developer would have had tO replace 8 total Of2,4S8 caliper inches 0f trees (88G trees that are 2.5 caliper inches in size). The trees scheduled to be preserved on the original grading plan were all located on the northeast corner of the property (adjacent the intersection of Frost Avenue and East Shore Drive\. The initial removal of so many trees on the property was due to the extensive grading needed to construct the rainwater gardens and St0[nl water ponds OD the site for rate control and water quality treatment. According to the city's tree nep|@CeD1eDt pnJg[8nO guidelines, replacement trees must be at |RoSt 2 caliper inches in size for deciduous trees, 6 feet tall for evergreen trees, or shrubs which are #2 or #3 container size or larger. The original landscape plan called for 88 deciduous trees, 13 evergreen trees, 75 ornamental trees, 1,215 shrubs, and 1 perennial plants. With that plan the overall tree replacement was 812 caliper inches [f trees (allowing for tree and deciduous shrub replacement). This was 1,657 caliper inches short of the required tree replacement (662 trees that are 2.5 caliper inches in size). |n reviewing the grading plan it appears that the developer could save additional trees iOseveral areas as follows: The large cottonwood tree located on the north side of the property, adjacent Frost Avenue (48-inCh tree) shall b8preserved. This tree iS very close k} the property line where limited grading will occur. According k} the Historical Preservation Commission, this tree was included in a published book about Maplewood's Heritage Trees by Joe Quick and every possible effort should be used LO preserve it. 2. Three specimen 0oktneeaond8tkeostten0therSi nhfioontbeea3haUbeSovedOnthe northeast corner of the property by moving the most easterly retaining wall to the west. 3. Approximately eight SiQndhC8DttrR8Sah8]|beSovBdODthenUdhSidm0fthSvvet|@Odby moving the retaining wall to the north, toward the building. 4. The applicant shall work closely with the city engineering department to reduce the size or quantity of rainwater gardens needed on the site in an attempt to reduce grading and ultimately preserve trees. 5. The applicant shall work closely with the city engineering department to reduce the amount of grading needed along the Frost Avenue and East Shore Drive property lines in an attempt to preserve trees and screen the property from these streets. As indicated in the grading/engineering section above, Mr. Stahl is revising the grading/drainage plan to reduce the number of rainwater gardens and ponds and preserve the trees as specified [us above. The revised grading/drainage and tree preservation plans should be complete for the city council meeting. Once the revised tree plan is sUb[niU8d city staff will dmt8rn0iO8 the o[nOUnt of nRp|8C8nlent trees and shrubs necessary. |f the developer iS unable L0 plant the required number ofreplacement trees Or Shrubs On the pn}pertv, which is very likely, the tree preservation ordinance 8||0vvs for the developer to pay into a tree replacement fund ot$SU per caliper inch. These trees could be planted along Frost Avenue and East Shone Drive 88 part of the city's efforts to gtFeetsc@pe this 8F80. If no changes were made to the plan, the developer would be responsible for putting $g9.42Oin the city's tree fund /1.057 caliper inches x $60 =$99 Landscaping In addition to the proposed trees, the landscape plan shows landscape details including shrubs and perennials for the entrance, northwest patio, and first floor balconies 0rpatios. This landscaping iG attractive and will add to the development. Two other areas Of detail include the healing garden, which is the proposed fenced-in outdoor space for the memory care units. The applicant should submit details On the proposed fence for this garden. The other detail is for all Of the rainwater gardens on the site. The city's naturalist should [eVi8VY and approve the final rainwater garden details prior tV issuance [da building permit. In addition to changes in the landscape plan mentioned in the tree preservation and shoreland section of this report, staff also recommends that the applicant submit a revised landscape plan which shows 1) additional plantings in front of the loading dock; and 2) a plan which shows all proposed ground mechanical units and attempts at screening those with landscaping. Based on the extensive changes being proposed by the applicants to the grading/drainage and tree pn8SSrvG1iOD p|8D since the community design review board's initial review Of the project, city staff recommends that the final tree preservation and landscape plan be approved by the community design review board. Lighting The lighting plan Sh0vvs 12 box-style freestanding lights along the perimeter Ofthe site, 4 decorative freestanding area lights around the parking lot, 6 accent lights mounted on the building, and 3 down lights under the front entry canopy. City code requires that illumination from outdoor lighting be limited k}4foot candles 8t all property lines and that freestanding lights maintain a nnaxinnVnn height of 25 feet. In addition, since the GhVr8G will be the first redevelopment in the Gladstone neighborhood, the city should ensure that the outdoor lighting proposed on this site is compatible to the street lighting proposed for the Phase I public improvements along Frost Avenue and East Shore Drive. The phVtonn8thC8 plan submitted reflects that 1O[f the 12 perimeter lights will exceed the allowable illumination @t the property line. |n addition, the lighting plan is not clear OO the exact height Of all freestanding lights 0n the property. TO ensure compliance with city code and compatibility with the Phase | Gladstone public improvements, city staff recommends that 8 revised lighting and photometrics plan be submitted to the community design review board for approval following review of the Phase | public improvement lighting plan in the near future. 11 Dumpster Enclosure All trash and recycling will be maintained within the building, for pick up through the loading dock. Because of the size of this building, staff also recommends that there be trash and recycling receptacles located throughout the site to ensure residents, visitors, and employees have access to these containers when walking the trails. Signagre The applicants are proposing 8G|@dStOn8g monument sign bJb8|0Cot8d0lthBnOrth8oSt corner Of the property. This sign would b8 visible b] vehicles and pedestrians traveling eastbound on Frost Avenue, prior b} entering the roundabout. Details for this sign should be included inthe Phase | public improvement planning process. The Historical Preservation C0mnliaSkJD, in their rBvSvv of this development, rBCon1nn8DdSd that the previous use 0fthis site asthe St. Paul Tourist Cabins be noted somewhere 0n the exterior 0f the building oron the interior of the common spaces. No siQnGge reflecting the Shores senior housing development is shown 0D the building elevations or site plan. Staff recommends that all signage be reviewed by the community design review board. Lieutenant Mike ShOrtreed Maplewood Police Department: Refer b] Lieutenant GhOrtre8d's comments attached (Attachment 22). |n summary, the Maplewood police department anticipates that CG||s for service to the new facility will increase from the CG|| w}|Unn8 at the former site, but the nature Ofthe calls will be primarily for medical services, opposed to police service. Dave Fisher, Building Official: Refer tOMr. Fisher's comments attached (Attachment 23). In summary, Mr. Fisher states that the building must meet the current International Building Code reqUinSnn8Dta. Steve LuNn Fire Chief and Butch Gervgis. Assistant Fire Chief/Fire Marshal: K4eaans. Lukin and Genxaia have discussed the project 8ndboth8Qreeth8tthRfiredep8rtnlentvvoU|dpreferth8tthR building b8 three stories due toconcerns about limited access Vn the west side Vf the building. Based On the plans submitted, they have the following comments: 1) Need t0 maintain 8 minimum of 20 feet of emergency access; 2) fire protection installed and monitored per code; 3) fire a|Grrn installed and nn0niLOped per code; 4) fire department standpipes |oC8LRd in stairwells from garage to top floor; 5\ fire protection and fire alarm rooms need tObe marked; G\fire department |0ckb0x located at main entrance; 7) annunciation panel located ot main entrance; 8\ any delayed locks shall be tied into the fire panel that will disengage if the alarms are tripped; 9\ room direction 0n each floor needs tob8 clearly marked; 1D) canopy area shall bSD0 less than 13[89L, 8 inches in height. Dave K8arnuMb. Saint Paul Regional Water Services: Regarding the most southerly water connection - because Of sewer crossing, vve need k} see plan and profile Of water pipe. Remove gate valve closest tVbuilding. Does the fire department want the hydrant Vn the westerly side [f the building? Can they get t0itif the building iSOD fire 8t that location? Regarding the most northerly water connection — because of sewer crossings, we need to see plan and profile of water pipe. Remove gate valve closest to building, install gate valve on hydrant lead. In general notes, state that the project will maintain on 8-foot cover and refer to St. Paul Regional VVabar Services Standards for water main installation. 12 Historic Preservation Commission: The Shores development was reviewed bv the Historic Preservation Commission ot their May 15meeting. The commission had two recommendations as follows: 1\ signs indicating the previous long-term use Of the property XSt. Paul Tourist Cabins) should bR constructed 8Lthe entrance or inside the gathering areas of the building; 2) preserve the large cottonwood tree located along Frost Avenue, adjacent the existing entrance. This tree was included in a published book about M8p|evvood'8 Heritage Trees hv Joe Quick. MO||yVV8||SDS EDvinJO[n9Dt@| Health Officer: MS. VVB||8nSvvi|| CODdUCt G fU|| C0QDOlerCi8| kitchen and board and lodging [8viBvv of this facility. W1S. VV8||enS has requested that the CODt[8CtOr submit the f0||ovvinQ plans for review: 1) site, building, floor plans; 2\ n]orn and area finishes, including floors, walls, ceilings, baseboards; 3) equipment layout; 4) equipment specification; 5\a certified food manager certificate; 0\ room size and maximum/proposed occupancy; 7\ exits to hallways Or outdoors, fire escapes and window locations; 8\ floor and wall finishes; 9\ location Of automatic dispensing ice machines; 10\ location Of laundry facilities and storage areas; 11\ location of any and all remote/miscellaneous kitchens. Travis GernnUndS0n. Minnesota Department of Natural Resources: |t appears that the proposed planned unit development for the four-story building within the Shor8|and Overlay District Of Lake Ph8|en meets the city's ghOFe|8Udrequirements. Dan Soler, Ramsey County Public Works: Refer io Mr. Go|8r'G letter attached (Attachment 24\. |n summary, Mr. Soler states that Frost Avenue and East Shore Drive are both county roadways that are in the process of being turned back to the city. Traffic improvements t0accommodate this and other development projects inLhe area have been identified in the Gladstone Area Redevelopment AUAR, of which the county is in agreement with the traffic mitigation measures proposed. 1001 1I:4:VX101K* UL On JUk/ 17. 2807, the planning commission held 8 public hearing for this project (Attachment 25). The planning commission recommended approval of the comprehensive land use map clarification, the two public vacations, and the preliminary plat by a unanimous vote. The planning commission recommended approval of the conditional use permit for a planned unit development for the 180-unit senior housing development within the Shoreland Overlay District by 8 vote of 8 to 1. On July 24, 2007, the community design review board reviewed the design review of this project and unanimously recommended approval (Attachment 26). RECOMMENDATIONS Approve the comprehensive land use amendment resolution attached (Attachment 27). This resolution clarifies the comprehensive land use map definition for the Gladstone high density land use designation as follows: Gladstone High /G-H\: Locations with stacked housing units with densities ranging from 12 to 30 units per acre. The city approves this comprehensive land use amendment for the following reasons: 13 8. The land use plan change is based 0n ei apeoifioMao|evvoOdconnpreheDaive plan land use and housing goals as follows: 1\ Prov for orderly development. 2\ Protect and strengthen neighborhoods. 3) Promote economic development that will expand the property tax base, increase jobs and provide desirable services. 4\ Minimize the land planned for streets. 5\ Minimize conflicts b8b*B8n |oDd US8S. 8\ Provide o wide variety of housing types. Y\ Provide safe and attractive neighborhoods and commercial areas. 8) Plan multi-family housing with an average density of at least 10 units per acre. b. The land use plan change iS based onfour specific Maplewood comprehensive plan land use policies as follows: 1) Include 8 variety Of housing types for all types ofresidents. 3\ Disperse moderate-income developments throughout the city near bus lines. 3\ Support innovative subdivision and hous design. 4\ Protect neighborhoods from activities that produce excessive noise, dirt, odors or which generate heavy traffic. 2. Approve the public vacat reso attached (Attachment 28\. This resolution i8 for the public vacation of 20 feet Of[ight+}f-vv8y @|0Dg East Shore Drive and the vacation of sanitary sewer easement located 0O the west side 0f the property 8t94O Frost Avenue. Prior LOthe city recording this rRS0|UUOn the applicant rnUsL complete the following: a. The app shall grant the city a ri to complete the sanitary sewer abandonment work. b. The app shall dedicate additional hg LO the city akthe southwest corner Of the Frost Avenue and East Shore Drive intersection for the construction O| the proposed roundabout. � Approve the preliminary plat date stamped April 19, 2007, for the Shores (previously called Lake Ph8|9n EsLGL9s) located 8L040 Frost Avenue. Approval is subject to the following conditions: 8. Have the city engineer approve final construction and engineering plans. These plans shall comply with all requirements 8S specified in the city engineering department's May 22.2O07 review and 8EH engineering consultant's May 17. 2007 review. b. Prior to final plat approval, the following must be submitted for city staff approval: 1\ Dedication of drainage and utility easement agreements around all public storm water facilities on the site. El 2) Dedication 0f81O-k}ot+widedr8ingge/Ut|itv/nede3th3n easement along the south side [f Frost Avenue, along the entire northerly boundary [f the Shores property. 3\ Dedication of8n8'f)ot+wUe pedestrian easement along the proposed trail to be |Oc8b*d on the west side ofthe building running from the Frost Avenue sidewalk to the East Shore Drive sidewalk. 4) Rename the plat The Shores. C. Record all easement agreements with the final plat. 4. Approve the conditional use permit resolution attached (Attachment 29). This resolution approves the conditional use permit for a 180 senior housing planned unit development within the Shoreland Overlay District of Phalen Lake. 8. The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department's May 22, 2007, review and 8EH engineering consultant's May 17 b. All construction shall follow the plans date-stamped April 19, 2007, and with revisions 8a noted in this approval. The city council may approve major ChangeS to the plans. City staff may approve minor changes to the plans. C. The project ia@p with 12O underground and surface parking spaces (emphasizing the use of underground parking) and 30 proof of parking spaces. This iS8 parking reduction of21O parking spaces (380 parking spaces are required per city o0de). The applicant shall maximize the use Of pervious pavers for the surface parking spaces. d. The project is approved with o 141 3qU8r8 foot floor area reduction in the required unit floor area for the memory care and assisted living units /580 square foot units are required per city code; 490 to 509 square foot units are proposed). 8. The project is approved with a 2O-h]Ot front yard setback 8|OnQ Frost Avenue for the one-story kitchen portion of the building (30-foot front yard setback required per city code). The project iSop with storage space 0f not less than 48 cubic feet for the memory care and transitional care units (120 cubic feet of storage area per unit required per city code). 9. The project is approved with four floors. h. All signs on the property must be approved by the community design review board. Approval kG conditioned onthe owner constructing Or funding 8Gladstone neighborhood entry monument sign at the intersection of Frost Avenue and East Shore Drive. IN Approval is conditioned on the applicant implementing interior or exterior signage which reflects the previous use of the property as the St. Paul Tourist Cabin site. k. The approved landscape plan and tree preservation requirements shall be subject to monitoring by city staff to assure compliance. Minor modifications to these plans shall be subject b} review hv staff while major nnOdifiS8tiOnSSh8UreqUinaoitv council approval. The proposed construction must bSsubstantially started within one year Ofcity council approval 0[ the permit shall end. The city council may extend this deadline for one year. M. The city council shall review this permit in one year. 5. Approve the plans date stamped April 18 for the 1OO-unit, four-story Shores senior housing development to be located Ed940 Frost Avenue. Approval is subject to the applicant doing the following: a. Repeat this review intwo years if the city has not issued 8building permit for this project. b. Prior k} issuance Cf8 grading or building permit, the applicant must submit k) staff for approval the following items: 1 ) Verification the Shores plat has been recorded. 2\ Have the city engineer approve final construction and engineering plans. These plans shall comply with all requirements 8s specified in the city engineering department's May 22.2O07 review and SEHengineering consultant's May 17 |U addition, the engineering plans should be revised aGfollows: 8\ Trees Preservation: The revised grading plan shall preserve the large specimen cottonwood tree (heritage tree) located Vn the north side Vf the property, adjacent Frost Avenue (48-inch tree). 2. Revision k) the grading plan showing that the most easterly retaining vvaU is Shifted bD the west tO make every effort to preserve the three specimen oak trees and other significant trees in the area. 3. Revision hothe grading plan shifting the retaining wall located On the north side Of the wetland k] the north, toward the building, t0 make every effort to preserve significant trees in this area. 4. The applicant shall work closely with the city engineering department to reduce the size or quantity of rainwater [me gardens needed on the site in8n attempt to reduce grading and ultimately preserve trees. 5. The applicant shall work closely with the city engineering department k) reduce the amount 0f grading needed along the Frost Avenue and East Shore Drive property lines inon attempt t0 preserve trees and screen the property from these streets. b) The applicant shall work closely with the city engineering department to reduce the size or quantity 0f rainwater gardens needed on the site inan attempt to reduce grading and ultimately preserve trees. C) Revision tO the grading plan b3 incorporate pervious pavers 0r pavement on the following 8r88S: loading d0d\ northwest patio, parking spaces located in the center Of the curved driveway, under the entry canopy, and 8t the memory care entrance. 3) Revised site plan showing: 8\ The location Cf trash and recycling receptacles throughout the site. b\ The location 0f benches scattered throughout the site, along the trails and sidewalks. C) Removal Of the south driveway on East Shore Drive. d\ Relocation of the trail on the west side of the building towrap around the south side of the building and exit onto East Shore Drive, south Of the driveway. e) Location of all required surface and proof of parking spaces. 4) Revised elevations showing: a\ An increase in the height of the loading dock screening fence b]0- feet high along Frost Avenue. This can bg accomplished through the use of design elements proposed Vn the arcade/trellis Lo increase the height and create more Of8 screen tO the loading dock. b\ The proposed DOrUlvvSSt patio and entry door on the building C) The proposed fence around the healing garden. M 5) Watershed district approval. S\ Building material samples showing color scheme for the project 8Sshown On the power point presentation presented k} the Community Design Review Board during the July 24.2UOY,meeting. 7) Enter into g developer's agreement with the city which will cover the installation of all public improvements surrounding and within the property. 8\ Sign a maintenance agreement for the ongoing maintenance of all required rainwater gardens and infiltration basins. 8) A cash escrow 0ran irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. The applicant shall complete the following before occupying thSbui|ding: 1\ Replace any property irons removed because of this construction. 3\ Provide continuous concrete curb and gutter around the parking lot and driveways. 3\ Install all required landscaping and an in-ground |Gvvn irrigation system for all landscaped areas. 4\ Install all required outdoor lighting. 5) Install all required sidewalks and trails. d. The lighting and ohot0methCs plan i3 not approved. The applicant must submit o revised lighting and phot0nnethCs plan for community design review board approval which complies with city code and iG compatible with the Phase | Gladstone public improvements. 9. Sign8Q9iS not approved. The applicant must submit G sign o|8nforcornrnVnUv design review board approval. The plan must show g monument sign tobe located 8t the intersection Cf Frost Avenue and East Shore Drive which announces the entryway to the Gladstone Neighborhood and any exterior signage advertising the Shores. Landscape/tree rRp|8cennent/ShOr8|8nd screening plan is not approved. The applicant must submit a revised landscape/tree replacement/shoreland screening plans showing: 1\ Detail 0f south elevation from the center Of Lake Ph8|8nshowing compliance with sh0r8|8nd screening requirements (code requires that the building beot least 8O percent screened from the |8ke). 2\ Tree preservation plan shall maximize preservation Ofthe significant/specimen trees on the site. IM-1 3) Landscape plan which shows: a) Additional plantings in front of the loading dock. b\ The location Of all proposed ground mechanical units which are screened by landscaping. C) The installation Of underground irrigation fOrthS|oDdSC@D8d8[e8S. The applicant should explore the use Df conservation sensor sprinkler devices which will shut off when itiGraining. 4\ Rainwater garden plantings based Vn any grading changes. Rainwater gardens to be reviewed and approved by the city's naturalist prior to issuance of a building permit. 9. If any required work is not done, the city may allow temporary occupancy if: 1\ The city determines that the work k5 not essential b] the public health, safety or welfare. 2\ The above-required |etterof credit or cash escrow is held hv the City of Maplewood for all required exterior improvements. The owner 0r contractor shall complete any unfinished exterior improvements by June 1 Vf the following year ifoccupancy of the building is in the tB|| or winter Vr within six weeks of occupancy of the building if occupancy is in the spring or summer. h. All work shall follow the approved plans. City staff may approve minor changes. IN CITIZEN COMMENTS | surveyed the owners 0f properties within 500 feet 0fthis site as required bvcity code (25 property owners) as well as all property owners within the Gladstone study area (360) and other properties if requested (approximately 5\. {]f the 3QU surveys sent, the city received 8responses as follows: In Favor Rosemarie K8CK48nn 1880 K88nLOn St N., K48p|RvvoOd (sent via mail): | like the Ph8len Estates Plan. W1y huge concern 8a well 8a many, many other Gladstone families is; when will the rest Of Gladstone b8developed? Are you completing the Estates before you start moving upFrost? Could vve hear Vr read some timeline for the rest [f this Gladstone project? Our fear is the Gladstone plan, which was so exciting to hear about at first, is no longer exciting. VVe need consistent updated information. The word is, it will b8years before the project iScornp|eted! How sad, some ofUG may nO longer be living here. Keep ua informed, don't let the project die along the way. K80veon, move 0D?! We're looking forward tVa coffee shop where vve can walk and meet other neighbors. 2. Gloria Hansen, 1872 PhEd8n Place N, Maplewood (sent via QD8i|): {]D behalf 0fQDy husband (LeRov) and myself, vv8 are very excited about the coming senior housing development. VVe have lived OnPhg|enPlace 54 years — would like tO spend our remaining years in this very special area. Knowing assisted living units will be available is 8 great plus. | guess nny main question is— how long will itb8 until the project is finished? Concerns Wayne Soohi.11O0 Frost Ave. E., Maplewood (sent via nn8i|): | question whether this project really needs TIF if it is going to have 100 market rate units. | recall that initially the project was going to be 150 units total with no TIF. 2. [eleano Benjamin, 4131 Wenzel Avenue, Eagan (owner of the Maplewood Bowl property at 1955 English Street): Refer to K4c Benjamin's e-mail (Attachment 30). 3. David BaMD[124SFhSUi8 Avenue, Maplewood: Refer k} Mr. B8rto|'8 letter (Attachment 31). 4. SV9BnOin 1221 Ripley Avenue E. K88p|RvvOnd: Refer k)Ms. BnOin'G e-mail (Attachment 32). 5. Ann Dn8x|er, 1175 Ripley Avenue, W4ap|evvVVd: Refer to Ms. Dr8x|er's e-mail K\tt@chOO8Dt 33\. Opposed John VVeg|8UD8r,1U82 Fenton Avenue, Maplewood: Refer [O Mr. VV8g|eitner'sletter (Attachment 34). 20 REFERENCE INFORMATION SITE DESCRIPTION Site Size: 7.03 Acres Existing Land Use: Vacant — Formerly a Manufactured Home Park SURROUNDING LAND USES North: Frost Avenue and Gateway Trail and Keller Golf Course Across the Street South: East Shore Drive and Lake Phalen Across the Street East: Single Family Houses West: Four -Story Apartment Complex PLANNING Existing Land Use: Medium Multiple Dwelling Residential (R -3M) Existing Zoning: Gladstone High (G -H) CRITERIA FOR APPROVAL Land Use Plan Change There are no specific criteria for a land use plan change. Any land use plan change should be consistent with the goals and policies in the city's comprehensive plan. The land use plan has eleven general land use goals. Of these, three apply to this proposal including minimize land planned for streets, minimize conflicts between land uses and provide many housing types. 2. The land use plan also has several general development and residential development policies that relate to this project including: Transitions between distinctly differing types of land uses should not create a negative economic, social or physical impact on adjoining developments. Include a variety of housing types for all types of residents, regardless of age, ethnic, racial, cultural or socioeconomic background. A diversity of housing types should include apartments, town houses, manufactured homes, single - family housing, public- assisted housing and low- to moderate - income housing, and rental and owner - occupied housing. Protect neighborhoods from encroachment or intrusion of incompatible land uses by adequate buffering and separation. 3. The housing plan also has policies about housing diversity and quality that the city should consider with this development including: Promote a variety of housing types, costs and ownership options throughout the city. These are to meet the life -cycle needs of all income levels, those with special needs and nontraditional households. The city will continue to provide dispersed locations for a diversity of housing styles, types and price ranges through its land use plan. C. The city's long -term stability of its tax base depends upon its ability to attract and keep residents of all ages. To do so, the city must insure that a diverse mix of housing styles is available in each stage of the life cycle of housing needs. 21 Criteria for Public Vacations Minnesota Statutes, Section 412.851 states that the council may by resolution vacate any street right -of- way on its own motion or on petition of a majority of the owners of land abutting the right -of -way. When there has been no petition, the resolution may be adopted only by a vote of four -fifths of all members of the council. No such vacation shall be made unless it appears in the interest of the public to do so after a hearing proceeded by a two -week published and posted notice. There are no formal criteria for approval of a public sewer easement vacation. However, the vacation of the easement should be in the best interest of the public at large. Criteria for Preliminary Plats Section 34 -6 states that the city council may require such changes or revisions of a preliminary plat as deemed necessary for the health, safety, general welfare and convenience of the city in addition to other conditions as outline in the subdivision ordinance. Criteria for Conditional Use Permit Approval Article V, Sections 44 -1091 through 44 -1105 states that the city council may grant a CUP subject to the nine standards for approval noted in the conditional use permit resolution attached. Application Date We received the complete applications and plans for this development on July 23, 2007. State law requires that the city take action within 60 days of receiving complete land use applications unless the applicant agrees to an extension. Because of revisions made to the building by the applicant, the applicants have agreed to extend city review until September 27, 2007. P\Sec16\St. Paul Tourist Cabin \7 -17 -07 PC Attachments 1. Applicant Narrative 19. SEH Engineering Review 2. Location Map 20. Revised Site Plan 3. Land Use Map 21. Sight Line Perspective 4. Zoning Map 22. Lieutenant Shortreed Comments 5. Architectural Site Plan 23. David Fisher, Building Official, Comments 6. Plat Site Plan 24. Dan Solar, Ramsey County Public works, 7. Preliminary Plat Comments 8. Grading and Erosion Control 25. July 17 Planning Commission Minutes 9. Utility Plan 26. July 24 Community Design Review Board Minutes 10, Landscape Plan 27. Comprehensive Plan Amendment Resolution 11. Landscape Detail 28. Public Vacation Resolution 12. Rain Garden Detail 29. Conditional Use Permit Resolution 13. Building Elevations 30. Deleano Benjamin Comments 14. Gladstone Neighborhood Redevelopment Plan - 31. David Bartol Comments Guiding Principles 32. Sue Broin Comments 15. Gladstone Neighborhood Redevelopment Plan - 33. Ann Drexler Comments Development Strategies for 940 Frost Avenue 34. John wegleitner Comments 16. Senior Housing Parking Ratios 17. Assistant City Engineer Comments 18. Phase 1 Gladstone Public Improvements 22 Y k T M April 11, 2007 Shann Finwall City Planning City of Maplewood 1830 County Road B East Maplewood, MN 55109 Dear Shann: Introduction Attachment 1 ( t�L DFI V x' Lake Phalen Estates; Gateway to Gladstone {proposed project signage along Frost Ave} On behalf of Bart Montanari and Dabar Development (the project owner), please let this letter, along with the application, serve as the introduction to our submittal for 180 units of senior housing we call Lake Phalen Estates; proposed on the site of the former Saint Paul Tourist Cabin site at 940 Frost Avenue. Application Requests Knowing that this project has already been approved in your comprehensive plan to have 180 units of senior oriented housing we ask in this application to come before the Planning Commission, Community Design Review Board and City Council to for the following: 1. Vacation of the existing sewer which is shared between lots and coordination of a new line to city sewer services. 2. Preliminary Plat Approval 3. Community Design Review Board approval for project function and appearance 4. Conditional use permit for the P.U.D. a planned unit development for the development of senior housing within the shoreland overlay district. If preliminary plat is approved; process will flow through the county for recording of the plat and then a final plat approval would be requested at a public hearing. Goals of the project It is the hope of the development team that this project will fulfill many community based goals: 1. Become the Gateway to the Gladstone Neighborhood. The Frost Avenue Fagade with its Lighthouse Corner and Stone base will be a great asset to the Community (see signage shown above). kaas wilson architects 308 18 ` street east, suite 301, Minneapolis, MN 55404 linkw @kaaswilson.com 2. Clean up a blighted site, that was a nuisance to the police department as well as uncapped wells and polluted runoff that flowed into Lake Phalen. 3. Senior Housing with services; the best use of the site. If you look at statistics from the state demographer's office you will see that every large city in Minnesota will have a significant need for senior housing. Senior Housing with services will help to stem the health care crisis that is closing in our nation at large. 4. It is the goal of this project to be a place where seniors in the community can come to use the supervised common spaces within the building. The goal is to make the supervised common areas of the building a community asset. The project will create over 120 jobs that, with city bus service, could all be locally supported by Maplewood residents. 6. The project will clean up significant storm water runoff from Frost Avenue and the site that is currently polluting Lake Phalen. 7. The project will re -align a malfunctioning sewer system that is running adjacent to the site. Narrative of the Services The project will provide 3 meals a day to the residents of the building. There will be 15 transitional care suites in the building to help people who are transitioning out of the hospital. It will have 20 memory care apartments with secure common areas for people with light dementia. There will be 45 assisted living units with kitchens in each apartment, but 3 meals a day will be provided in the spacious dining and cafe spaces. There will be 100independent living apartments along with underground heated parking for these residents, although we are finding that most of these residents no longer drive. There is a covered port couchere at the front entry where a min - bus can pick up and drop off residents to local shops, clinics and services. However, the building is somewhat self contained with nearly 100,000 square feet of commons. There will be a beauty shop and spa, general store, bank and deli. There will be a club room open to seniors in the community. 2 spacious dining areas, a cafe /deli space, library, computer center, billiard lounge, spacious chapel, craft room, exercise /fitness room, great room for dance classes, step classes and similar functions along with a fully functioning movie theater with a popcorn kiosk across the hall. The spaces are designed to promote activity and interaction amongst guests, clients and staff. The building will be staffed by Walker Methodist who is a partner in the project and who has nearly 100 years of service to seniors in the twin cities. Description of Building Exterior. From the integrated stone signage marking the entrance to the Gladstone neighborhood to the stone facade along Frost and the main entry it is the goal that this be a class A facility for the city of Maplewood. The remainder of the building will be hardi - Panel, hardi -Plank and brick. All facias and soffits will also be maintenance free. kaas wilson architects 308 18 ` street east, suite 301, Minneapolis, MN 55404 linkw @kaaswilson.com Mechanical equipment over the kitchen will be screened along Frost Avenue as well as residential ground based air - conditioners which will have a landscape screen (there will be a total of 10 ground based residential sized air - conditioners). The project will get no closer than 55' from the street except at the one story stone clad kitchen component that sits 15' off of the Frost Avenue property line. However, it is designed to look like an accessory building to the project and it also acts as a screen to the loading area as it intersects with a stone site wall that also hides the loading area. Project Exceptions Because of the tremendous water infiltration requirements of a project that sits in the shoreland of Lake Phalen, the site essentially becomes a large retention basin for water. It will be landscaped and have a garden feel as trails meander through it. However, upon project completion many of the existing trees will be removed. We are keeping as many trees as we can at the northeast corner of the site at the entrance to the Gladstone Neighborhood. The trees however, per city code will be replaced in kind. There are storage lockers for 150 residents within the facility. However, for the care suites and the memory care, their belongings will be kept in one large storage area attended by staff. Technically every resident has a place to store their excess belongings City code has a minimum square footage for apartment units, The assisted living efficiency sized units the memory care and care suites fall under this minimum size. However, all of the residents in these units are receiving care and mandatory 3 meals a day. This is a very different living environment than a free standing apartment building with no services. We look forward to clarifying any questions that staff or citizens have regarding this proposal Sincerely, Kaas Wilson Architects kaas wilson architects 308 18 ` street east, suite 301, Minneapolis, MN 55404 linkw @kaaswilson.com Link Wilson AIA, CSI, LEED ap Attachment 2 LI Keller Golf Course 940 Frost St. Paul Tourist Cabin Site Proposed Senior', Housing ey County Park Parkview Court I v im, MMIM, - Im Flicek Park �E Location Map 1 4 0 0. 1 AN &via= kyj r4ol 0 Attachment 4 C IN I � ME, rm 1 M, Legend 0 Farm Residence 0 Single Dwelling Residential (R -'I) 0 Multiple Dwelling Reisential (R -3) Zoning Map �,� � j s '?.2 §; :E ap� 0 E. E I .G- ff _Y 0 (p. _ - ,IS _j LTJ2 C 0 ol c a 7C 0 O� 0 3 N M a �o c I c 0 0 1 L o 0 0 Q 0 U 4; V W 0 3 3 z c z 0 0 0 u L WO 0 u 4; Z 3 W W U >'M El CV5� / f / E '0 1 1 1 1 o l o l L _ O U 6 1 1 1 �l > ll� .0 U '. 00 � N � u � d�D:­Z­zo u u � T:3r 0 . � 6«0 // � � I C: 0 C) 00 3 \ V) Attachment 6 G � e � u f I g § cl o � f � 1 I I µ 1 � f � a ER Mi M \ l a � � 0 7. I 0 Z I 0 i n Ay ➢� R m vP � m 4 O 6q °s z _ 82 34 m ,� �bg v ox�Ao 0o K b o �mom o n y � O D � � � O y C C mo 1,8 UM CC H L, z _ _ F ww S�� gx yD�gD.Z N � S Z brz -� D �x oy gp _ ` Y f x f � 6q °s z _ 82 34 m ,� �bg v ox�Ao 0o K b o �mom o n y � O D � � � O y C C mo 1,8 UM CC H L, z _ _ F ww S�� gx yD�gD.Z N � S Z brz -� D �x oy gp ` Y f f i` rn„ N r J `1 N 3 = r I o 0 . 0'10` o 3 R 33� Attachment 7 x Ip m � r' +�aa 1 M' i i �a r r 1 1 7 ede s 3 - Ol u � r r 1 1 7 ede s 3 - Ol u � Attachment 8 ro i" i r b Q �� LS �a �o g o ll l l l l � 9 f 0 Rig r } ` t yr p D D m � c m � � 1 Attachment 9 ro e � w s � Clo g y d � 1 a - m q w " q- 1 m z S! 8 : a� P° Mi z s a o m $A men�T g 8,4 r vs m g r 8 t Attachment 10 X in IT, 1 7 ti . . . .......... l GD C") M Attachment 11 4 __. u r 5 JJ r ,-) ' nQ fJ H G s yyam�'' t l i r = • •A (`gip ���" �,r r p �sr z '2" { Y r a f Attachment 12 _ r 3 Y f � F s . �y A I m z Z oz 208 8 a�, 8 s F a65 m g a nm . 8a�8 p a � o >z C1 gE 3� 88 os,gs n ��.yy z r a8 a `8.6 m a� a Ewa 3� ryo a x. amp = 4z X83 m3 g a a3 oy p' z spa a > ° z g a er m tam3 a / t tz SEOGES R MASS BULRUSHES GRASSES F Q c 3 ��Fw 8 �Fo z 85 8 �s _ : §� a m a b y O��g�Z33 2 r3 2 D S �r Z n > E„ D ra o Hamm arouaam.uo Attachment 13 I -0 ��/ It ®� C) r� 0 CD :3 R I I I v 0 :3 Z I Rq j � I I v 0 :3 • ■ - 5 (D cn t M Attachment 14 0 OQ r- F 2 an Qq rt M It an �7 Cf) CL to solifflimm CD IZI Cl) • ■ - 5 (D cn t M I I I E ti 77 cr I I E ti I I E I I Attachment 15 I �t� 4 27 CD ai rrq rPz z, rj Iq 0 rj 7:7 I Attachment 16 Maplewood Senior Housing Approved Parking Ratios July 17,2007 (City Code Requires Two Parking Spaces Per Multi-Dwelling Unit) 1 2007- Regents (Senior Housing Development Proposal Recently Submitted for Legacy �^ 15U senior housing units (87 market rate, 4B assisted living, and Y5 memory care) �^ 131 parking spaces (1UU underground and 31 surface) � 10g parking space reduction required (43 percent required parking provided) � 2. 20O7- The Shores (SL Paul Tourist Cabin Gibo): � 180 senior housing units (100market rate, 60 assisted living, 20 memory care) 120 parking spaces proposed (underground and surface) 245 parking space reduction required (33 percent required parking provided) 3. 2006 - Comforts of Home (Southeast Corner of Highway 36 and Hazelewood Street): � 42 assisted living units �~ 25 parking spaces (surface spaces) �~ 58parkingnpooereduct1onrequired/30penoentoaquiredpan0ngprnvi/eu0 4. 3U04-SuunnerhiU Senior Cooperative (Ferndale and Harvester, North ofMaplewood Nature Center): )" 44 for sale senior housing units )� 78 parking spaces (SS underground and 13surface) )� 10parkingnpoceraductionrequired/80pe/nen/requiredpa/kingprouidec0 5. 3000-Rueoto Corner ofRnnelawnand : 70 market rate senior housing units }~ 1O0 parking spaces (70 underground and 30surface) }~ 40 parking space reduction required (72 percent required parking provided) 8. 1S38- Cardinal Pnnt(HazekmnndGtneet — Acnoaafnom St. John's Hnmpito): )+ 1O8 for sale senior housing units �+ 149 parking spaces (108 underground and 41 surface) � 67 parking space reduction required (69 percent required parking provided) 7. 1S35-Carefree Cottages (GenxaiaAvenue — BnhindRoinbow Foods): )° 137 market rate and affordable senior housing units (105 apartment and 32 hovvnhnnla) 104 parking spaces (124 garage spaces and 7Usurface) �� 8U parking space reduction required CrY percent required parking provided) -2- 8. 1993 — Lakeview Commons (Lakewood Drive — Across from Beaver Lake): ➢ 100 assisted living units ➢ 61 parking spaces (surface spaces) ➢ 139 parking space reduction required (31 percent required parking provided) 9. 1982 — Hazelridge (Hazelwood Avenue, South of Beam) ➢ 72 for sale senior housing ➢ 90 parking spaces (72 underground and 18 surface) ➢ 54 parking space reduction required (63 percent required parking provided) Attachment 17 En2ineerin2 Plan Review PROJECT: The Shores (940 Frost Avenue) PROJECT NO: 07-13 REVIEWED BY: Jon Horn (Kimsey -Horn & Associates) Erin Laberee, Assistant City Engineer DATE: May 22, 2007 General Engineering Comments I The City is planning improvements along Frost Avenue and East Shore Drive in conjunction with the proposed Lake Phalen Estates development. The improvements are proposed to include the following: • A 2" mill and overlay along Frost Avenue from TH 61 to Phalen Place. • The construction of a roundabout at the Frost Avenue and East Shore Drive intersection. • The installation of street lighting along Frost Avenue from TH 61 to Phalen Place. • The installation of landscape/urban design enhancements along Frost Avenue from TH 61 to Phalen Place. • The construction of a bus stop along the south side of Frost Avenue along the northerly boundary of the Lake Phalen Estates property. • The construction of a 6' wide concrete sidewalk along the south side of Frost Avenue from East Shore Drive to the west along the northerly boundary of the Lake Phalen Estates property. • The construction of a 6'wide concrete sidewalk along the west side of East Shore Drive from Frost Avenue to the south along the east boundary of the Lake Phalen Estates property. The proposed site improvements for the Lake Phalen Estates development must be coordinated with the proposed public improvements along Frost Avenue and East Shore Drive. 2. The City is planning to construct storm water detention and treatment facilities within the boundaries of the Lake Phalen Estates property. The developer shall coordinate their site improvements with the public stormwater improvements to be constructed on the property by the City. Tr,q ffil e The proposed access onto Frost Avenue from the proposed Lake Phalen Estates property shall be for service access only. The City shall construct the driveway apron for this access as a part of the public improvements on Frost Avenue. The developer shall coordinate the location and width of the driveway access with City engineering staff. 2. The two proposed driveway entrances onto East Shore Drive are acceptable. The City shall construct the driveway aprons for these accesses as a part of the public improvements along East Shore Drive. The developer shall coordinate the location and width of the driveway accesses with City engineering staff. Grading and Erosion Control Erosion control measures/inlet protection shall be installed to protect existing storm sewer structures along Frost Avenue and East Shore Drive during grading operations on the site. Utilities The City shall abandon a segment of existing sanitary sewer along the westerly boundary of the Lake Phalen Estates property. The developer shall grant the City a right-of-entry to complete the sanitary sewer abandonment work. 2. The City will install sanitary sewer, storm sewer, and watermain service stubs as a part of the public improvements along East Shore Drive. The developer shall coordinate the location of the services with City engineering staff. Storm Drainage System See SEH Memorandum dated May 17, 2007 for comments on the proposed storm drainage system. The engineer shall ensure that the existing drainage pattern near the apartment complex entrance is improved and positive drainage is provide away from the entrance. Landscape Improvements The proposed landscape improvements on the site shall be coordinated with the proposed public landscape improvements along Frost Avenue and East Shore Drive, including the type and location of plant materials. 2. The development plans identify the need to install 988 - 2.5" caliper trees to replace existing trees that will be removed from the site. The landscape plans do not currently show the installation of the required replacements trees within the boundaries of the development site. The developer shall work with City staff to identify possible locations for the replacement trees, including the possible installation of the required trees within the public right-of-way along Frost Avenue and East Shore Drive. 2 Right of Way/Easements Drainage and utility easements shall be provided around all public storm water facilities on the site. The exact location and extent of the easements shall be coordinated with City engineering staff. The developer shall provide the City with right-of-entry over Lake Phalen Estates property to allow for the construction of the public storm water facilities. 2. The developer shall dedicate a 10' wide drainage and utility easement along the south side of Frost Avenue along the entire northerly boundary of the Lake Phalen Estates property. 3. As shown on the Preliminary Plat, the developer shall dedicate a 10' wide sidewalk and trail easement along the south side of Frost Avenue along the entire northerly boundary of the Lake Phalen Estates property. 4. As shown on the Preliminary Plat, the City is proposing to vacate 20' of existing right-of- way along the west side of East Shore Drive. 5. As shown on the Preliminary Plat, the developer shall dedicate additional right-of-way to the City at the southwest corner of the Frost Avenue and East Shore Drive intersection for the construction of the proposed roundabout. Afzreements The developer shall enter into a developer's agreement for any public improvements required for this development. 2. The developer shall enter into a maintenance agreement for the annual maintenance of the proposed best management practices. 3 ' I n E2 zz Attachment 18 Attachment 19 A SEH MEMORANDUM TO: Erin Laberee, PE Assistant City Engineer City of Maplewood FROM: Ron Leaf, PE Susan Severa, PE SEH DATE: May 17, 2007 RE: Review - Tourist Cabins Site SEH No. SEH staff has conducted a review of the site plan for the Tourist Cabins site, Lake Phalen Estates, located at the southwest comer Frost Ave and East Shore Drive. This memorandum is intended to summarize our findings and identify any general concerns or potential problems with the proposed system. Drainage System Routing and Treatment The submitted plans reflect the general site layout including rain gardens and a wet pond which will provide rate control and water quality treatment for Lake Phalen Estates and a portion of Frost Ave and East Shore Drive. From the submitted soil borings and proposed impervious, we have used the Watershed District's volume reduction worksheet to determine that the proposed new impervious from the site can be treated in the rain garden system. The current layout provides enough area to meet the Watershed's volume control requirements for the entirety of Lake Phalen Estates, 7.03 acres, as well as an additional impervious acreage that can be routed to or through the site from Frost Ave and East Shore Drive. The general location of the facilities has been reviewed based on the existing contours and drainage patterns. During a recent discussion with Douglas Stahl, the developer's engineer, regarding the proposed locations of the rain gardens and wet pond, we suggested moving the storm water pond from the southern end of the site to the location of the rain garden between the entry drives. The site for the proposed wet pond at the southern end of the property can then be used as a large rain garden, and the wet storage pond in the revised location can be used as a pre- treatment cell prior to flowing into the succeeding rain gardens. Mr. Stahl indicated flexibility within the site plan for the type of treatment systems proposed. Portions of storm water from the reconstruction of Frost Avenue can be routed into a rain garden along the north central location of the site. Prior to discharge into this rain garden, a sump manhole should be installed within the road right of way. Should the wet storage pond be relocated as described above, water from East Shore drive can be routed into the pond prior to receiving enhanced treatment in the downstream rain garden system. According to the submitted plans, no impacts are anticipated to the existing wetland within the Lake Phalen Estates site. The City may desire to enhance this wetland as part of the larger storm water management program for the Gladstone area. It is our intent to continue working closely with the Lake Phalen Estates developer in order to best meet the proposed development's as well as the City's storm water management needs. rl/sls c: Jon Horn, PE — Kimely-Horn Associates c:',douuments and settings"Ssevera,my documents%touristcabin.doc 2 l -m, : t Attachment 21 F IE U) M r M Attachment 22 Maplewood Police Department L] I AM To: Shann Finwall From: Lt. Mike Shortreed r P4 tl 7 CC: Chief of Police David Thomalla Date- May 29, 2007 Re: PROJECT REVIEW —Lake Phalen Estates After reviewing the attached proposal for the Lake Phalen Estates project, I have the following comments and suggestions: 1) Construction site thefts and burglaries are a large business affecting many large construction projects throughout the Twin Cities metro area. The contractor/developer should be encouraged to plan and provide for site security during the construction process. On-site security, alarm systems, and any other appropriate security measures would be highly encouraged to deter and report theft and suspicious activity incidents in a timely manner. 2) Appropriate security and exterior lighting should be provided and maintained in order to assure that entry to and exit from the facility is readily recognizable and accessible. 3) Appropriate staffing should always be available to assure that residents with Alzheimer's disease or dementia do not walk away from the facility, especially with several roadways and a lake located within walking distance of the facility. 4) The Maplewood Police Department anticipates that calls for service to the new facility will increase from the call volume at the former site, but the nature of the calls will be primarily for medical services. As such, it is highly encouraged that all entrances and exits on the building are clearly marked in order to expedite the arrival of medical personnel. If there are any questions or concerns regarding these comments or suggestions, please contact me at your soonest convenience. I can be reached via phone at (651)249-2605 or via email at michael.s S, Attachment 23 7XINP., To: Shann Finwall, Planner From: David Fisher, Building Official Re: The Shores, •40 Frost Avenue — Proposed Public Vacation, Preliminary Plat, CUP far a PUD & Design Review wl� �10 �# I � - The city will require a complete building code analysis when the construction plans are submitted to the city for building permits. - All exiting must go to a public way. - Verify the building meets all the requirements for noise based on the Minnesota Guide to Noise Control in Minnesota from the MPCA. - Provide adequate fire department access to the buildings. - The building setbacks must comply with the 2000 IBC for exterior wall protection. - Retaining walls over 4 feet require engineering and a building permit. - Provide fire sprinklers to NFPA 13. - Building must meet the current IBC requirements. Verify whether the 2000 or 2006 IBC building code has been adopted by the State of Minnesota at time of building permit application. I would recommend a pre-construction meeting with the contractor, the project manager and the city building inspection department. Attachment 24 Department of Public Works Kenneth G. Haider, P.B., Director and County Engineer 1425 Paul Kirkwold Drive Arden Hills, MN 55112-3933 • (651) 266-7100 • Fax (651) 266-7110 E-mail: Public.Works@coxamsey,mmus MEMORANDUM TO: 1011010y 6311 1 .31 0IN DATE: Shann Finwall City of Maplewood Dan S e - i Ramsey C my Public Works Former tourist Cabin Site Frost Avenue at East Shore Drive May 9, 2007 I have reviewed the site plan for the Lake Phalen Estates residential development in the proposed at the intersection of Frost Avenue and East Shore Drive in the City of Maplewood. The County has the following comments regarding this plan. 1. Frost Avenue and East Shore Drive are both county roadways that are in the process of being turned back to the City of Maplewood. The city will then have jurisdiction over these routes. 2. Traffic improvements to accommodate this and other development projects in the area have been identified in the Gladstone Area Redevelopment Master Plan AUAR. The Countyis in agreement with the mitigation measures identified in the AUAR and will work with the City on implementation. Thanks for the opportunity to make comments regarding this site plan. If you have any questions or need any additional information please give me a call. Minnesota's First Rome Rule County printed on recycled paper vith a minirom of 10% post -on3tunercontoo Qm� Attachment 25 I a] ZT-112 11 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, July 17, 2007 V. PUBLIC HEARING The Shores of Senior Housing Development (940 Frost Avenue) (7:15-9:45) Ms. Finwall reported that Bart Montanari of Debar Development is proposing to redevelop the 7 acre St. Paul Tourist cabin site with a senior housing development. The development will consist of 180 units of senior housing in a 4 story building with underground parking. This will be the first redevelopment project within the Gladstone neighborhood redevelopment area. The project will be managed by Walker Methodist. 100,000 square feet of this project will be dedicated to common space. In order to build this development the applicant is requesting approval of 6 land use items. The Community Design Review Board will review the detail design elements of this building at their July 24 meeting. The final review of this project is currently scheduled for city council review on August 13 th Ms. Finwall went over the location of the project and briefly went over the Gladstone Redevelopment Plan, which was approved by city council on March 12, 2007. City staff has reviewed the project and finds The Shores Senior Housing Development has the potential of meeting many of the master plan guiding principals and development strategies as outlined in the master plan. Ms. Finwall went over the comprehensive land use map. The new Gladstone High land use designation definitions were adopted in the redevelopment plan but were not included on the comprehensive plan land use map legend. The definitions describing the new land use designations must be added to the city's comprehensive plan. The staff is looking for a recommendation from the Planning Commission on that. Ms. Finwall went over the zoning map. No rezoning is required for this property. Ms. Finwall gave an overview of the project. The property is located within the Shoreland Overlay District of Phalen Lake. Within this district, any structure that is over 4 units per building must be approved as a planned unit development, so this property automatically requires this approval from the city. Ms. Finwall went over recently approved senior housing projects within Maplewood that go into the ratio of parking that the city has allowed. It is recommended that 100 underground parking spaces should be included. Planning Commission -2- Minutes of 07 -17 -07 Ms. Finwall went over the engineering department review. SEH states that the general site layout will provide rate control and water quality treatment for The Shores and a portion of Frost Avenue and East Shore Drive. They indicated that no impacts are anticipated to the existing class -5 wetland. Commissioner Hess asked if the parking stalls conform to the city's minimum width. Ms. Finwall said she would verify the parking stall width. Commissioner Hess asked if the parking lot would have any pervious surfacing. Ms. Finwall said that the whole parking lot is impervious surfaces. Commissioner Walton added that if there were more pervious surfaces, the project may not need as many rain gardens and would possibly reduce the number of trees needing removal along the west side. Mr. Roberts clarified the handicap parking stall widths. Commissioner Trippler said that it was ironic that the city is approving a reduction in the width of parking stalls for a senior housing unit. This may result in difficult parking situations for the senior citizens at this housing unit. Commissioner Trippler recommends that if any change should be made to the parking stall size, there should be an increase in size, not a reduction. Commissioner Trippler asked if the Gladstone Neighborhood Redevelopment Plan allows four story buildings. Ms. Finwall stated that the commission, boards and council still have to review the proposed Gladstone Zoning District which should have more detail about building setbacks and design. Commissioner Trippler clarified that one part of the Gladstone District may allow four story buildings and another part that does not. Ms. Finwall stated that four story buildings were allowed as long as they were set back from the road. Clarification is still needed the staff is hoping to get that through the zoning code that will be reviewed. Commissioner Trippler asked if the staff report stated that Chief Lukin and Assistant Chief Gervais preferred that the building be limited to three stories due to concerns of limited access on the west side of the building, why did the city staff recommend a four story plan? Ms. Finwall stated she originally received comment from Assistant Chief Gervais indicating that he had no concerns with the four story, but Chief Lukin did. Ms. Finwall had inquired about the varying opinions and also pointed out that the developer is proposing an eight foot wide trail that will be located along the west side of the building, which will allow for fire access. In addition, Ms. Finwall pointed out to Chief Lukin that there is a possibility of gaining access to that side of the building through the existing parking lot in that apartment complex. They then came with a joint opinion that the fire department would prefer to have it be a 3 story building. Commissioner Trippler said that if the Chief thinks that the eight foot right - of way is sufficient for fire safety, then this is fine. Commissioner Trippler urges the city council to get a complete report from the fire chief. Planning Commission Minutes of 07-17-07 Commissioner Trippler asked which rooms are to be reduced 141 square feet of floor area from what is required. Ms. Finwall stated there is a sheet included with the information packet that has a break-down of the size of the units. The memory care and assisted living units are the only ones with a floor area reduction and the 141 feet is the maximum amount of reduction to take place. Commissioner Trippler pointed the proposed room size of the assisted living units may not be sufficient. Commissioner Trippler would like a definition of what the living space will include. Ms. Finwall stated that Mr. Link Wilson, the project architect would be able to answer that question. Commissioner Martin asked where the employee parking spaces are. Ms. Finwall said that the employee parking will be in the front of the building and said that Mr. Wilson would be best to answer that question more clearly. Commissioner Yarwood asked about the requirement for TIF financing for this project and what the history of it is and how that might impact other development with in the Gladstone area in terms of funds available for the remaining developments. Mr. Mittet responded that at this point in time the status of TIF for this project is that the city council took a vote and did not approve the project to proceed with the TIF request. The Commission should not assume any TIF for this project. Commissioner Boeser asked if the commercial use of the development will be open to the public. Ms. Finwall said that the only facility that will be open to public use will be one of the community rooms on the first floor. Commissioner Boeser asked if the employees park in front of the building, why is the employee entrance in the back of the building. Ms. Finwall said that the employee entrance will be for loading and unloading, a bus stop will be constructed on the north side of Frost Avenue for future bus service, but said she will let Mr. Wilson describe where employees will enter and exit. Commissioner Trippler asked to hear more about the Gladstone Redevelopment Plan regarding trails. Ms. Finwall said that the city will be constructing a sidewalk along the east side of the entire property line and along the north side of the development. In addition, there are several trails and sidewalks included in the development plan within the facility itself. The public improvements proposed will help link this development to the existing Gateway Trail. Commissioner Trippler asked about the type of road crossing residents will have to do in order to access the trail. Mr. AN responded that there will be a crosswalk across the round-about. Also, final designs for phase one have not been finished yet, but at this point in time the sidewalk may not extend all the way to the Savannah, although the city is looking at that option. Planning Commission - 4 - Minutes of 07-17-07 Commissioner Hess asked how the decision was made that there is a need for a round-about. Mr. AN responded that if a signal is added, then turn lanes would need to be put in. These can actually use more right-of-way than a round-about would. Also, 3 way stops are more prone to accidents because not many people actually stop. Commissioner Walton asked the staff to be more specific on how the tree will be protected if the city plans to save the large cottonwood tree that was mentioned in the heritage tree preservation commission. Commissioner Walton asked for clarification on the tree preservation ordinance. Commissioner Trippler responded that the basic concept was trying to save the canopy. Commissioner Hess asked what the city's plan is to reposition the gate valve in the sewer and how much of that has been addressed. Mr. AN responded that all of those issues have been addressed and the city is working with St. Paul Regional Water. The Fire Department is requiring a fire hydrant be installed on the westerly side for fire protection. Commissioner Hess asked about the soil conditions of the property. Mr. AN responded that the soils in the area allow a fairly sizable amount of infiltration and easily meet the requirements of the watershed district. The footings should not be a problem as well. Link Wilson of 308 18 Street East, Minneapolis MN, the project architect, addressed the commission. Chairperson Fischer requested him to go through his PowerPoint presentation. During the presentation, he answered questions that the commission had asked earlier. Commissioner Martin asked for clarification on parking distribution to residents. Mr. Wilson clarified that the parking stalls will be distributed to residents of The Shores, employees and visitors as needed. The stalls will not be specifically designated for one or the other unless it is necessary. Commissioner Hess asked if Mr. Wilson is the project architect and if he has designated L.E.E.D. efforts in the building. Mr. Wilson responded that he is a L.E.E.D. accredited professional. He stated that L.E.E.D. accreditation is not a priority for the project. Commissioner Hess stated that when ground-breaking starts for the employee entrance, the project leaders should be careful not to destroy root structure. Mr. Wilson stated that they are looking at shifting the kitchen to the east to stay away from the tree. Planning Commission Minutes of 07-17-07 Mr. Wilson clarified that there will be 93 underground parking stalls available. Ms. Finwall added that she was under the impression that there were only 88. Mr. Wilson went over the total number of parking stalls in comparison to the number of residents estimated to have vehicles and the number of driving employees. Commissioner Trippler stated that he thought the number of parking stalls is insufficient. He then addressed the issue of the reduction of the width of parking stalls. Mr. Wilson stated that there would not be enough room for 100 stalls if they have to be 9.5 feet wide, there would only be room for the number of stalls to be in the low 90's. Commissioner Trippler asked for clarification on the storage space approved to be less than the required 120 cubic feet. Mr. Wilson clarified that the memory and transitional care units will have locked rooms, one for memory care and one for transitional care, employees will go into that room to find what they need and any missing items will be the responsibility of the Walker staff. That space would be 4 foot by 4 foot by 3 foot shelves inside of a locked room, giving the resident 48 cubic feet of storage. Chairperson Fischer asked about the size of the surface parking spaces. Mr. Wilson responded that they are designed at 9 feet. The consensus is that the parking plan needs to be redesigned. Mr. Roberts pointed out that the parking code has not been updated in about 20 years and is not addressed to senior developments. Mr. Roberts's professional recommendation is to trust the architect's and applicant's experience as to the amount of type and parking they will need. Chairperson Fischer said that having more proof of parking may help. Mr. Martin stated that he is uncomfortable with the size of the parking stalls as presented. Commissioner Pearson gave an example of Lakeview Commons having too many parking spaces at 61 stalls. He recommends a smaller number of spaces but wider stalls. Mr. Wilson stated that he is amenable to create 9.5 foot stalls knowing that there would be a 5% reduction in the number of underground parking stalls. Mr. Wilson went through the status of the Gladstone Development. Planning Commission Minutes of 07-17-07 Commissioner Yarwood expressed a concern of filling out this complex because there are many other developments similar to this one in the City of Maplewood. Mr. Wilson responded that it will take an estimated time of 14-16 months to fill the occupancy of this facility. Commissioner Trippler asked what kinds of changes were made after the city council denied TIF money. Mr. Wilson stated he is not involved with the financial part of this project but knows that the TIF proposal has been realigned and will be resubmitted to the city. There have not been any changes made to the plan. Commissioner Yarwood asked what level the ground will be graded at. Doug Stahl, the project engineer from Pioneer Engineering said that the 1 st floor elevation is at 877, the loading docks on Frost Avenue will be at about 876. The other entrance on Lakeshore Dr. will be at 868. The entrance East Shore Drive would be the basement grade. Commissioner Hess asked if the floor to floor heights change based on framing. Mr. Stahl stated that those issues have already been designed. Jan McGovern of 1876 East Shore Drive addressed the commission. She handed out a written handout and read it aloud. Ms. McGovern would like to know who owns the property. Ms. McGovern requested that a site line study be made on East Shore Drive. She also requested an amended landscape plan that reflects the concerns of tree removal along East Shore Drive. Ms. McGovern also voiced a concern with the public vacation of the right-of-way and easement, which would take away the perimeter of the natural trees and shrubs. She also feels it is unnecessary to install another sidewalk on that street as there is already a trail on the east side. Ms. McGovern stated that she thinks there should be less parking. She voice concern and asked for clarification on the tree density bonus issue. She questioned what the direct impact would be of having commercial facilities in the building, what kinds of shifts will the employees be working and how this will impact the traffic. Ms. McGovern also stated that this should be a private facility, instead of having community space. She also stated questions concerning the businesses inside of the structure and also asked about the rates of the rooms. Ms. McGovern also stated she would like the building to have more of a "wow factor". Mr. Wilson stated that there is only one space open to the public by reservation that can hold 50 people by code. Commissioner Boeser suggested that the public space be available by appointment to residents and immediate family members. Planning Commission - 7 - Minutes of 07 -17 -07 Commissioner Yarwood asked about runoff issues. Mr. Stahl responded that most of the existing wetland up towards Frost Avenue will stay as it is exists. Rainwater gardens will be placed near the entrance on East Shore Drive. Ms. McGovern restated that she would like to have a site line study done from the East Shore Drive side of the property. She also stated a concern about the 2 driveways on East Shore Drive and recommended that a sidewalk not be installed on that street. Al Galbraith of 1770 Edwards Street addressed the commission. Mr. Galbraith is a member of the Maplewood Historical Commission and Gladstone Coalition. Mr. Galbraith stated he is against narrow parking spots. He also questioned who will pay for the amenities and utilities of the facility and the emergency power. Mr. Galbraith stated that he is appalled that the developer was not at the community meeting to answer questions. He also questioned why he did not receive a copy of the memo as a member of the Historical Commission and the Gladstone Coalition. Virginia Davis of 1050 Frost Avenue addressed the commission. Ms. Davis stated that there are no walkers in this area due to the large hill. She also stated that the proposed round -about would have to be considerably smaller than the one on Frost Avenue and does not want any other disturbance to their property through the construction of the round -about as their property is near the proposed site. Mr. AN stated that they have not gotten into those design details, but knows of the issue mentioned and wants to work with Ms. Davis to resolve any problems. Jason Zerwas of 1866 East Shore Drive addressed the commission. Mr. Zerwas stated a concern about water runoff and if it will stay on site, as there is already drainage problems onto his property. He also stated concerns about not enough parking, tree removal, and requested that a site line study done from the East Shore Drive side of the property. Mr. Zerwas also stated that he does not want another sidewalk installed as the existing one is not maintained well. He also added that he had concerns about lighting and if any will be installed and if so, what kind. Mr. AN said that he will look into the current drainage problem and said he will be visiting Mr. Zerwas' property. Mr. AN assured Chet commission that the runoff on this project will be much better. Mr. Zerwas added that the city attempted to fix the drainage problem in the 90's but it didn't work because they went off a drawing that was from the 50's and wasn't accurate. Ms. Finwall stated the staff recommends that a site line study be done of the site from Frost Avenue and East Shore Drive. Planning Commission - 8 - Minutes of 07 -17 -07 Fran Juker of 1965 Barclay Street addressed the commission. Ms. Juker stated that her concerns are the same as the people who spoke before her. Ms. Juker asked if this building will be similar to the one Oakdale, along the frontage road that can be seen from 694. She stated that if it is similar, the building is too large and should be 3 stories and not 4. Ms. Juker also stated that there should be more parking. She also stated that existing rain gardens are not well kept up and is concerned that the ones proposed will have the same fate. Ms. Juker also stated that the round -about should not be installed because they are dangerous. Joy Tkachuck of 1088 Gordon Avenue addressed the commission. Ms. Tkachuck stated concerns about the density issue and the height of the building. She also stated concerns about tree removal. Chairperson Fischer closed the public part of the hearing at 9:45. Commissioner Walton stated that the rendering of the building should show security lighting and asked if there is a current drawing that shows lighting. Ms. Finwall stated that there is a photometric plan that was submitted for review by the Community Design Review Board. Commissioner Hess asked how it would affect the project if the building was reduced to 3 stories. Mr. Wilson stated there would be two options if that were to happen; one, where we will to try to maintain 180 units in a three story building, which would require removing almost every tree on the site. Or two, if the units of that floor are just removed, then the ability to deliver the community services to the residents would be disabled due to not enough people in the building. Commissioner Trippler asked how much the 100 units will cost residents as rent. Mr. Wilson responded that one meal is included in the rent and we plan to charge $1.40 per square foot per month but if additional services are taken, then the rent will increase accordingly. Commissioner Walton asked where the market units are located in the building. Mr. Wilson showed the commission on the area plan. Mr. Wilson stated they will provide the site line studies for the Community Design Review Board next week. Commissioner Trippler asked how many stories similar developments have in Maplewood. Ms. Finwall responded that they are mostly three stories high. Ms. Finwall added that there is a four story apartment complex located to the east of this property. Commissioner Trippler moved to approve the following recommendations. Planning Commission Minutes of 07-17-07 1. Approve the comprehensive land use amendment resolution attached. This resolution adds a definition for the Gladstone High (G-H) land use designation of allowing 12 to 30 units per acre for the property at 940 Frost Avenue. The city bases these changes on the following findings: a. The land use plan change is based on eight specific Maplewood comprehensive plan land use and housing goals as follows: 1 ) Provide for orderly development. 2) Protect and strengthen neighborhoods. 3) Promote economic development that will expand the property tax base, increase jobs and provide desirable services. 4) Minimize the land planned for streets. 5) Minimize conflicts between land uses. 6) Provide a wide variety of housing types. 7) Provide safe and attractive neighborhoods and commercial areas. 8) Plan multi-family housing with an average density of at least 10 units per acre. b. The land use plan change is based on four specific Maplewood comprehensive plan land use policies as follows: 1 ) Include a variety of housing types for all types of residents. 2) Disperse moderate-income developments throughout the city near bus lines. 3) Support innovative subdivision and housing design. 4) Protect neighborhoods from activities that produce excessive noise, dirt, odors or which generate heavy traffic. 2. Approve the public vacation resolution attached. This resolution is for the public vacation of 20 feet of right-of-way along East Shore Drive and the vacation of a sanitary sewer easement located on the west side of the property at 940 Frost Avenue. Prior to the city recording this resolution, the applicant must complete the following: a. The applicant shall grant the city a right-of-entry to complete the sanitary sewer abandonment work. b. The applicant shall dedicate additional right-of-way to the city at the southwest corner of the Frost Avenue and East Shore Drive intersection for the construction of the proposed roundabout. Planning Commission - 10- Minutes of 07-17-07 3. Approve the preliminary plat date stamped April 19, 2007, for The Shores (previously called Lake Phalen Estates) located at 940 Frost Avenue. Approval is subject to the following conditions: a. Have the city engineer approve final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department's May 22, 2007 review and SEH engineering consultant's May 17, 2007 review. b. Prior to final plat approval, the following must be submitted for city staff approval: 1) Drainage and utility easement agreements around all public storm water facilities on the site. 2) Dedication of a ten-foot-wide drainage and utility easement along the south side of Frost Avenue, along the entire northerly boundary of The Shores property. 3) Dedication of a ten-foot-wide sidewalk and trail easement along the south side of Frost Avenue, along the entire northerly boundary of The Shores property. 4) Rename the plat The Shores. c. Record all easements agreements with the final plat. Commissioner Pearson seconded the motion. Ayes — All The motion passed. Chairperson Fischer directed the discussion to the conditional use permit. Commissioner Trippler moved to approve the following recommendations. 4. Approve the conditional use permit resolution which approves the conditional use permit for a 180 senior housing planned unit development within the Shoreland Overlay District of Phalen Lake. a. The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department's May 22, 2007, review and SEH engineering consultant's May 17, 2007 review. Planning Commission Minutes of 07-17-07 b. All construction shall follow the plans date-stamped April 19, 2007, and with revisions as noted in this approval. The city council may approve major changes to the plans. City staff may approve minor changes to the plans. c. The project is approved with 120 underground and surface parking spaces (emr)hasizing the use • underground garking) and 30 groof • parking spaces 100 uRdeFgFeuRd parkiRg spaGes, 27 SUgaGe paFking SpaGes, and 20 pFeef ef pa*iRg spaGes. This is a parking reduction • 210 2,99 parking spaces (360 parking spaces are required per city ii` applicant shall maximize the use • pervious pavers for the surface parking spaces. d. The project is approved with a 141 square foot floor area reduction in the required unit floor area for the memory care and assisted living units (580 square foot units are required per city code; 490 to 509 square foot units are proposed). f,e. The project is approved with a 20-foot front yard setback along Frost Avenue for the one-story kitchen portion of the building (30-foot front yard setback required per city code). g-.L The project is approved with storage space of not less than 48 cubic feet less th-ap the required 120 r- shin feet per unit for the memory care and assisted liv transitional care units (120 cubic feet of storage area per unit required Per city codel. g. The project is approved with four floors. h. All signs on the property must be approved by the community design review board. i. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. j. The city council shall review this permit in one year. Planning Commission - 12- Minutes of 07-17-07 Commissioner Pearson seconded the motion. Ayes — Desai, Fischer, Hess, Pearson, Trippler, Yarwood, Martin, Boeser Nays — Walton Commissioner Walton voted nay because he does not feel comfortable with the structure having 4 floors due to open questions related to the safety and general welfare in the event of an evacuation during an emergency, understanding that there are top of the line fire prevention systems installed. fimmnzel ! ! . ' This item is scheduled to go to the city council on August 13, 2007. Attachment 26 21 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, J U LY 24, 2007 VI. DESIGN REVIEW a. The Shores (Redevelopment of St. Paul Tourist Cabin Site with Senior Housing) — 940 Frost Avenue. Ms. Finwall introduced the project. The applicant is requesting that the city approve 6 land use requests for the construction of a 180 senior housing development at 940 Frost Avenue called The Shores. The development requires several land use permits including the clarification of the Gladstone Comprehensive Land Use Plan Map, public vacation of 20 feet of right-of-way along East Shore Drive, public vacation of a sanitary sewer easement, preliminary plat, conditional use permit for a planned unit development within the Shoreland overlay district of Phalen Lake and design review approval. The planning commission recommended approval of the first 5 items mentioned at the July 17 meeting. The Community Design Review Board should review and make a recommendation on the design of the development at tonight's meeting. The final review of this project is currently scheduled for city council review on August 13, 2007. City staff recommends approval of the plans which were date stamped April 19. 2007, for the 180 unit four story Shores Senior Housing Development which will be located on 940 Frost Avenue. This recommendation is conditioned on several conditions as outlined in the staff report. Board member Ledvina asked if city staff has discussed the tree placement for screening for Lake Phalen. The condition is laid out as non-specific. Ms. Finwall stated that condition is added based on the Shoreland Overlay ordinance, the requirement is that this building be screened at least 80% from the center of Lake Phalen. The condition should be reworded to state that the building be screened at least 80% from the center of Lake Phalen. Link Wilson of Kaas/Wilson Architects addressed the board. Mr. Wilson went through the presentation of the project which went over alterations to parking spaces, screening of the building and other areas of concern. Board member Shankar asked if there are only 50 parking stalls for the whole development. Mr. Wilson responded that there are 50 surface and 100 underground parking stalls. After a study done regarding other Walker facilities of similar size, it is determined that this should be a sufficient number of stalls for residents, staff and visitors. Chairperson Olson asked how many employees will be staffed. Mr. Wilson replied the total hired staff will be about 120 people, but the number of staff working at one time will be around 32. Chairperson Olson asked what the maximum capacity of the building is for residents. Community Design Review Board 2 Minutes 07-24-2007 Mr. Wilson responded that there are 180 units. Chairperson Olson asked if any were double units. Mr. Wilson said that there are 6 units that are 1,150 square feet with two bedrooms that may have a married couple. The rest are one bedroom plus a den and smaller two bedrooms. Chairperson Olson asked how many elevators were in the facility. Mr. Wilson replied there are 4 elevators and a Stn shaft that is installed at the center of memory care, where an elevator could be added at a later date if needed. Board member Shankar asked which route would be taken in the parking lot if a driver were dropping someone off and parking of their car. Mr. Wilson showed on the screen the route a driver can use to drop someone off under the canopy. The drive isles are wide enough for 2-way traffic. Chairperson Olson asked Mr. Wilson to show on the screen which area is to be eliminated in reference to the earlier mention of removal of the street entrance to the underground parking and asked for clarification on the emergency vehicle access. Mr. Wilson responded that there is enough room for the emergency vehicles to move through the site and back. If this entrance is removed the path would then need to be connected so that emergency vehicles can drive through and continue on. The emergency path is designed for fire emergency use. Board member Ledvina asked what the intentions are for the site signage and if any signs are intended to be on the building. Mr. Wilson stated that the largest sign proposed is a freestanding sign along Frost Avenue and a smaller sign along East Shore Drive. There would probably not be many other signs other than the address sign, which is required to be 12 inches for fire department identification. Chairperson Olson confirmed that there will be green shingles on the building. Mr. Wilson stated that was correct. He did not bring samples of materials but stated the images in the power point clearly represent the building materials. He can supply city staff with samples if needed. Chairperson Olson opened the floor to any visitors. Jan Steiner-McGovern of 1876 East Shore Drive addressed the board. Ms. McGovern handed out a copy of her list of concerns and read them aloud. Ms. McGovern asked if the perimeter trees remain after the vacation of the 20 feet on East Shore Drive. She requested that the perimeter shrubs and trees on East Shore Drive be saved at all cost. The proposed sidewalk is unnecessary because there is already an existing sidewalk on the east side of the East Shore Drive. Ms. McGovern proposed a crosswalk and stop sign near the south end of the property. There is no need for extra light fixtures along East Shore Drive, as the existing Community Design Review Board Minutes 07 -24 -2007 ones are sufficient. Ms. McGovern strongly requested the community room not be open to the public. She went over her concerns with parking. Ms. McGovern asked if Chief Lukin could go over his concerns about the building being four stories. She suggests that the common space be minimized and the living units be moved into the common space and the building be reduced to three stories. Ms. McGovern stated concerns with the businesses inside the facility and the increase in medical calls to the building. Chairperson Olson stated that the tree preservation, sidewalk, community room, the height of the building and parking concerns are matters that the planning commission addresses and requested that Mr. Wilson cover the remaining questions. Mr. Wilson responded to Ms. McGovern's questions. Mr. Wilson addressed the driveway, sidewalk, preservation of the trees and the parking concerns. The proposed driveway is where the existing driveway already is. The sidewalk concern is really a city issue and that to his understanding the city will move forward with this improvement regardless of this development. Mr. Wilson said they are working with S.E.H. to see if it is possible to make the rain gardens and storm water ponds smaller. He stated that they are willing to work with the city to preserve as many trees as possible. Mr. Wilson clarified that this will be a private building that is enclosed, and there won't be many people coming and going 24 hours a day. He also clarified that included in the calculations of common space are the elevators, corridors and stairs as well as the different rooms that are common space. The senior amenities or common space rooms take up 40,000 square feet of the 92,000 square feet. The community room in question can only hold 42 people and is less than 1000 square feet. Chairperson Olson requested that Fire Chief Steve Lukin go over his concerns with four story building. Chief Lukin stated he has concerns about ground ladder equipment but still believes that they would be able to handle an emergency at this property as a four story building. The fire safety aspect is the same in either a three story or four story building. The city has a truck that can service a building up to seven stories but would prefer to keep buildings at three stories to prevent too many buildings going taller than that. The life safety issue is very minimal and is the same for three and four story structures. Chairperson Olson asked Chuck Ahl, the Public Works Director, to address the issue of the sidewalk. Mr. AN stated that the city's designers are looking in detail on the issue of the sidewalk. The city designers are suggesting that the existing sidewalk on the east side of East Shore Drive is in need of repair and the city's money may be best spent repairing that sidewalk. This is something that can be discussed more next month when the designers finalize this item. Chairperson Olson asked if there is a bus route already on Frost Avenue. Mr. AN responded that there is not but usually the bus service is open to adding additional routes to an area that may generate bus business, such as this development. All Galbraith of 1770 Edward Street addressed the board. Mr. Galbraith asked if Walker is the owner 100% and what the track record is of the developer. He stated that the proposed area for the round -about is dangerous because it is on a slope. He is also concerned about the Community Design Review Board 4 Minutes 07 -24 -2007 amount of emergency calls that would take place at the property and concerned about snow removal. Mr. Wilson responded that Walker is a minority shareholder in the project. The project is owned by a board of directors who are investing in the project, which is not an unusual circumstance. Mr. Wilson then gave a history of his past development projects. It is the responsibility of the maintenance crews to maintain the property when it snows. Mr. Wilson stated that he cannot speak about the number of emergency calls but can say that Walker staff gives quality care and tries to care for the medical needs of the residents to prevent excessive emergency calls to the property. Ms. McGovern restated that she would like the developers to move the main driveway as far south as possible because of the ambient light that will come off the property. Chairperson Olson stated that the current city light code prohibits any light creep beyond the edge of the property. The revised lighting plan has to have a zero foot candle creep at the property line. Chairperson Olson asked if the proposed round -about will be able to handle bus traffic. Mr. AN responded that the final size has not been determined at this time but will be designed to handle buses. Chairperson Olson asked if Chief Lukin could address the issue of the number of emergency calls to other senior centers and if there would be any problems with maneuvering emergency vehicles in the round - about. Chief Lukin responded that the city did a study on the number of emergency vehicles called to senior housing earlier this year. He didn't have the results of that study for this meeting so that information was not brought at this time. Chief Lukin stated that he does not anticipate any issues with the round -about as the Public Works Director knows the size that is needed for emergency vehicles. Chairperson Olson closed the public discussion. Chairperson Olson stated that she likes the idea of eliminating the sidewalk on the west side of East Shore Drive to save trees. Board member Ledvina stated it would be nice to eliminate the sidewalk along the entire site on the west side of East Shore Drive, but would defer to staff and engineering on how that fits into the regional picture for the trail systems and such. The applicant should work with the staff on this issue. Chairperson Olson said that the southern part of the sidewalk would be used by residents to give access to the lake and should be kept in the plan. Ms. Finwall pointed out that all phase one public improvements will be back before the board, planning commission and city council for review later this year. That would be the time to review the sidewalk issue. Community Design Review Board Minutes 07-24-2007 Chairperson Olson expressed a concern about the number of parking stalls being insufficient. However, if the applicant believes that staff at The Shores will be able to park in the underground parking stalls that would take care of most of the concerns. Board member Shankar would like to discuss the possibility of closing the north driveway and keeping the south driveway. Board member Demko responded that removal of the north driveway would direct traffic through the parking area, which would not be optimal. The proposed north drive should not affect the site line issues as it is sloped and the landscaping on both sides of the drive help to buffer that concern. One of the drives should be closed and he believes that the south driveway should be closed. Chairperson Olson added that having the driveway more towards the middle of the property may actually slow traffic because of the slope and curve of East Shore Drive. Board member Demko stated a concern that the removal of the second driveway will increase the traffic through the parking lot because there is only one entrance. Chairperson Olson stated that the board should not be redesigning the parking layout and let the applicant, city staff and engineers work that out. The board agreed. Board member Ledvina stated that improvements can be made on the landscaping design. A recommended change is in condition 3a, the requirement should be focused to 20% visibility from the center of Phalen Lake and not specify the height of the evergreen trees. Board member Ledvina stated that the applicant should resubmit a lighting and photometric plan. Board member Ledvina stated that a change to condition e, the city doesn't normally regulate interior signage of a building and this condition does. The last part of the condition that includes interior signage should be removed. Board member Ledvina moved to recommend approval of the plans date stamped April 19, 2007, for the 180-unit, four-story Shores senior housing development to be located at 940 Frost Avenue. Approval is subject to the applicant doing the following (changes made by the Community Design Review Board during the July 24, 2007, meeting are underlined if added and stricken if deleted): a. Repeat this review in two years if the city has not issued a building permit for this project. b. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: 1 ) Verification The Shores plat has been recorded. Community Design Review Board 6 Minutes 07-24-2007 2) Have the city engineer approve final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department's May 22, 2007 review and SEH engineering consultant's May 17, 2007 review. In addition, the engineering plans should be revised as follows: a) Trees Preservation: The revised grading plan shall preserve the large specimen cottonwood tree (heritage tree) located on the north side of the property, adjacent Frost Avenue (48-inch tree). 2. Revision to the grading plan showing that the most easterly retaining wall is shifted to the west to make every effort to preserve the three specimen oak trees and other significant trees in the area. 3. Revision to the grading plan shifting the retaining wall located on the north side of the wetland to the north, toward the building, to make every effort to preserve significant trees in this area. b) The applicant shall work closely with the city engineering department to reduce the size or quantity of rainwater gardens needed on the site in an attempt to reduce grading and ultimately preserve trees. c) The applicant shall work closely with the city engineering department to explore areas on the development where pervious pavers can be implemented. 3) Revised landscape/tree replacement/shoreland screening plans showing: a) Revised detail of south, elevation buildiRg elevatieRs from the center of Phalen Lake showing compliance with shoreland screening requirements (c••• requires that the buildinci be at least 80 percent screened from the lake). To eRswFe GempliaRGe, the appliGaRt Shall submit a Fevis landSGape detail ef the sewtheFly pending areashewing a dFaStiG iRGFea;se iR the numbeF and size ef FeplaGemeRt trees (pessibly as large as 15 feet high eVeFgFeeR tFeeS) iR E)FdeF to eRS61Fe FedUGed visibility fmm the b) Revised tree preservation plan shall maximize preservation of the significant/specimen trees on the site. The revised tree plan and replacement calculation to be approved by staff prior to issuance of a building permit. The Community Design Review Board encourages the city to redesign or remove the sidewalk proposed along the west side of East Shore Drive, adjacent the Shores Property, in an attempt to preserve trees along the west side of the Property. c) Revised landscape plan which shows additional plantings in front of the loading dock and the location of all proposed ground mechanical units which are screened by landscaping. Community Design Review Board 7 Minutes 07-24-2007 d) Revised rainwater garden plantings based on any grading changes. Rainwater gardens to be reviewed and approved by the city's naturalist prior to issuance of a building permit. e) Revised landscape plan showing the installation of underground irrigation for the landscaped areas. The applicant should explore the use of conservation sensor sprinkler devices which will shut off when it is raining. 4) Revised site plan showing: a) The location of trash and recycling receptacles throughout the site. b) The location of benches scattered throughout the site, along the trails and sidewalks. c) Removal of the south driveway on East Shore Drive. 5) Revised elevations showing: a) Sight line perspective of the building as seen from East Shore Drive and Frost Avenue. These perspectives should show the height of the building in relation to mature trees, proposed lighting, adjacent buildings, at a human scale. b) An increase in the height of the loading dock screening fence along Frost Avenue. This can be accomplished through the use of design elements proposed on the arcade/trellis to increase the height and create more of a screen to the loading dock. c) The proposed northwest patio and entry door on the building elevations. d) The proposed fence around the healing garden. 6) Watershed district approval. 7) Building material samples showing color scheme for the project as shown on the power point presentation presented to the Community Design Review Board during the July 24, 2007, meeting. 8) Enter into a developer's agreement with the city which will cover the installation of all public improvements surrounding and within the property. 9) Sign a maintenance agreement for the ongoing maintenance of all required rainwater gardens and infiltration basins. 10) A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. Community Design Review Board Minutes 07-24-2007 C. The applicant shall complete the following before occupying the building: 1 ) Replace any property irons removed because of this construction. 2) Provide continuous concrete curb and gutter around the parking lot and driveways. 3) Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. 4) Install all required outdoor lighting. 5) Install all required sidewalks and trails. d. The lighting and photometrics plan is not approved. The applicant must submit a revised lighting and photometrics plan for community design review board approval which complies with city code and is compatible with the Phase I Gladstone public improvements. e. Signage is not approved. The applicant must submit a sign plan for community design review board approval. The plan must show a monument sign to be located at the intersection of Frost Avenue and East Shore Drive which announces the entryway to the Gladstone Neighborhood, interieF GF exterier 6igRage WhiGh G-A A-1-It the p—, . ­- i ' AA A the pFepeFty ass the St. Pa Hl TewFist QabiR Site, and any exterior signage advertising The Shores. If any required work is not done, the city may allow temporary occupancy if: 1 The city determines that the work is not essential to the public health, safety or welfare. 2) The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. g. All work shall follow the approved plans. City staff may approve minor changes. Chairperson Olson seconded. Board member Shankar made a friendly amendment to add to item 5.b.7. as follows: "Building material samples showing color scheme for project as shown on elevations included in the power point presentation presented to the board on July 24, 2007." Board member Ledvina made an addition to item 4, an addition of c to read "Removal of the south driveway on East Shore Drive." Ayes — Demko, Olson, Shankar, Ledvina The motion passed. Attachment 27 N me liffiqUill COMPREHENSIVE PLAN LAND USE PLAN AMENDMENT WHEREAS, the city in proposing ho clarify the Comprehensive Land Use Map with definitions for one new land use designation. WHEREAS, the Gladstone land use designations were created boensure developments in the Gladstone area are consistent with the approved March 12.2OU7, Gladstone Neighborhood RBdSvS|OpnnBnt Plan; which is @ p|GD tO guide future developments in the area with a mixture of 650 new housing units and neighborhood commercial and retail uses. WHEREAS, the history ofthis ohonQa inaafollows: On K88rCh 12 2007, the City Council amended the Comprehensive Land Use Plan map [VregVid8the pn]pHrUHS in the Gladstone area from mainly commercial properties to three new land use designations called Gladstone High, Gladstone Medium, Gladstone Mixed Use. No subsequent definitions were adopted for these land use definitions. On July 17,2O07 the planning commission held 8 public hearing. City staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission conducted the public hearing whereby all public present were given a chance tV speak and present written statements. The planning CVnnnniGsion recommended that the city council approve the comprehensive land use plan amendment. 2. On August 13, 2007, the city council discussed the comprehensive land use plan amendment. They considered reports and recommendations from the planning commission and city staff. WHEREAS, the city council approved the above-described comprehensive land use plan amendment for the following reasons: The land use plan change is based on eight specific Maplewood comprehensive plan land use and housing goals as follows: 8. Provide for orderly development. b. Protect and strengthen neighborhoods. C. Promote economic development that will expand the property tax base, increase jobs and provide desirable services. d. Minimize the land planned for streets. 9. Minimize conflicts between land uses. f. Provide a wide variety 0f housing types. g. Provide 3aha and attractive neighborhoods and C0nnnneroia| areas. h. Plan nnU|ti-fonni|y housing with an average density Of8t least 10 units per acre. 2. The land use plan change is based on four specific Maplewood comprehensive D|on |8Dd use policies as follows: 8. Include a variety Vf housing types for all types Vfresidents. U. Disperse moderate-income developments throughout the city near bus lines. C. Support innovative subdivision and housing design. d. Protect neighborhoods from activities that produce excessive noise, dirt, odors or which generate heavy traffic. NOW, THEREFORE BE0F RESOLVED, bv the City Council 0f the City of Maplewood, Minnesota, as follows: The City of Maplewood adopts the definitions for the Gladstone land use designation as follows: Gladstone High (G-N): Locations with stacked housing units with densities ranging from 12 to 30 units per acre. The Maplewood City Council adopted this resolution Vn 2 Attachment 28 PUBLIC VACATION RESOLUTION WHEREAS, Link Wilson, Kaoa Wilson Architects Representing the Owner and Developer, Bart PW0nt8n8riofO8bor Development, has applied for the vacation 0f8 portion 0fthe East Shore Drive hght'Of-xv8y adjacent the property 8LS40 Frost Avenue and a sanitary sewer easement located on the west side of the property at 940 Frost Avenue 83follows. Right-of-Way: The westerly 20-feet of East Shore Ohv8 running the entire length Of the property at 940 Frost Avenue. Sanitary Sewer Easement: Part ofE.1O acres of the VK2O acres Of Government Lot 2desohbed as follows: Beginning ed intersection ofVK line ofsaid 10 acres and G'|y line Vf Frost Ave. as now located; thence S. 27"O0'E.R distance Of811.O8 feet tO iDh8rSSCti0O of E. |iDS of said 10 8CpRS and N'|y line of East Shore Drive; thence N. on said E. line 1O9.3 feet; thence VV.@t right angles 87.5 feet; thence NVV^|y@t@Oangle of01"57'to the right a distance of613.O5 feet kn said S. line of Frost /4ve.;thence SVV'|ythereOD 17.3 feet, more pr less tV beginning; all in Sec. 16 T. 29 R. 22, together with that portion nfthe above described land S.Vf the previously described line which lies W. of line running NVV'|y from the SE corner qfthe said E. 10 acres Of the VV. 2O acres 0f said Government Lot 2toG point 1O9.O2 feet N.0f and 50feet W. of said 8E corner, which easement shall include the perpetual right 0f said Village of Maplewood, its successors or assigns, to construct, maintain, operate and repair underground sewer mains, pipes and appurtenances over and across the strip of land hereinbefore described, together with perpetual easement for ingress and egress, all without additional compensation. WHEREAS, the history of these public maC8tk)nS is as follows: (Jn July 1Y,2OUY.the planning commission held 8 public hearing about the proposed vacations. The city staff published G notice iD the Maplewood Review and sent G notice ho the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations of the city Staff. The planning commission recommended that the city council approve the v8C8UOn. 2. On the city council reviewed this proposal. The city council also considered reports and recommendations of the city staff and planning WHEREAS, after the city approves the vacation of the hg public interest in the right-of-way property will go to the following abutting property: Address: 940 Frost Avenue Property Identification Number: 162922310024 Existing Legal Description: That part Of Government Lot 2 Sec. 10.l[29.R.22 Ramsey County, Minnesota which lies S'Vf Frost Avenue @S described iDDocument No. 1999021 Frost Avenue Connection 8s described iO Document No. 1S8Q021.N'Of East Shore Drive 8S described in Document No. 387803. and NE' pf@ line described as commencing at the center ofsaid Section 16. thence S 89 degrees 32 minutes 38 seconds VV, assumed bearing, 8|VnQ the N line of said Government Lot 2,1130.O0 feet, tO the point Of beginning; thence South 27 degrees 23 minutes 03 seconds East, 1121.18 feet LOGn angle in the north line of said East Shore Drive, said 8nQ|8 point being 058.58 feet westerly of the East line of said government lot 2 as measured along the N line of said East Shore Drive and said line there terminating. New Legal Description (After Platting): Lot 1, Block 1, The Shores NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described The city's proposed road improvements along East Shore Drive do not require such o wide right-of-way, and therefore the vacation of the 20-foot-wide portion of the right-of-way is in the public interest and will allow the applicant additional land for development. 2. Installation Vf sanitary sewer along East Shore Drive iSpart of the public improvements planned iD connection with the development. AS such, the existing sanitary sewer line located on the west side of the property will be abandoned and removed. The sanitary sewer easement will nO longer be needed and therefore the vacation of the easement iSin the public interest. Prior to the city recording the vacation of the right-of-way and sanitary sewer easement the applicant must complete the following: The applicant shall grant the city 8hg LO complete the sanitary sewer abandonment work. 2. The applicant shall dedicate additional right-of-way t0 the city 8t the southwest corner of the Frost Avenue and East Shore Drive intersection for the construction of the proposed roundabout. The Maplewood City Council adopted this resolution on .2007. 0\sLpau tourist cabina\puNic vacation resolution Attachment 29 CONDITIONAL USE PERMIT RESOLUTION NO._____- WHEREAS, Link Wilson, Kaas Wilson Architects Representing the Owner and Developer, Bart K4onL8n8riofD8b8r Development, applied for 8 conditional use permit for a planned unit development to construct a 180-unit senior housing complex known as The Shores. WHEREAS, this permit applies tO the following property: Address: 84O Frost Avenue Property Identification Number: 162922310024 Existing Legal Description: That part Of Government Lot 2. Sec. 18 Ramsey County, Minnesota which lies 8'Of Frost Avenue Gs described iO Document No. 1999021, W'of Frost Avenue Connection as described in Document No. 198Q021.N'Of East Shore Drive 8o described in Document No. 3G78O3.and NE' of line described on monnnnnnning at the center nfsaid 800[inn 18 thence 8 89 degrees 32 minutes 38 seconds W, assumed bearing, along the N line of said Government Lot 2.1130.00 feet, tO the point Of beginning; thence South 27degrees 23 minutes O3 seconds East, 1121.18feet tV8n angle in the north line of said East Shore [)rive said angle point being 058.58 feet westerly of the East line of said government lot 2 as measured along the N line of said East Shore Drive and said line there terminating. New Legal Description (After PlaLUng): Lot 1. Block 1. The Shores WHEREAS, the history of this conditional use permit is as follows: 1. On July 17,2UO7. the planning commission held a public hearing. City staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone 8t the hearing 8 chance tO speak and present written statements. The planning commission also considered reports from the city staff. 2. On August 13,2007, the city council reviewed this request. The city council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE|T RESOLVED that the city council approve the above- described condition8|uaRpRrnnit.beooU3e: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code Ofordinances. 2. The use would not change the existing or planned character Of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, pn]CeSS, [n@terio|S. equipment 0rmethods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because Cf excessive noise, glare, smoke, dust, odor, fU[neS water Or air pollution, dnain8ge, water runoff, vibr8tion. general unsightliness, 8|8[tric8| interference or other nuisances. 5. The use vvoV|d generate only nninin18| vehicular traffic on local streets and vvVV|d not create traffic congestion Or unsafe access 0O existing 0r proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, 3ChOO|a and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 8. The use would cause minimal adverse environmental effects. Approval is subject tm the following conditions: 1. The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all requirements oS specified iD the city engineering department's May 22 review and 8EH engineering consultant's May 17.2OU7review. 2. All construction shall follow the plans date-stamped April 18,2UO7, and with revisions aG noted in this approval. The city council may approve major ChangeSbJth8p|ans. City staff may approve minor changes iV the plans. 3. The project is8ppn}v8dvviLh12OUnd9rgnJUnd8ndGVrfGCHp8rkingSp8c9G (emphasizing the use of underground parking) and 30 proof of parking spaces. This is a parking reduction of 210 parking spaces (360 parking spaces are required per city code). The applicant shall maximize the use Of pervious pavers for the surface parking spaces. 4. The project is8ppn}v8dvviLha141GqV8r8f0OtOOOrar88pedV[tioninLh8neqViped unit floor area for the memory care and assisted living units (580 square foot units are required per city code; 4QOto509 square foot units are pnJpoSed). 5. The project iSoppn]vedvvith@20-fOOtfrOntyGrdsetb8Ck8|Ong Frost Avenue for the one-story kitchen portion of the building (30-foot front yard setback required per city code). 0. The project is approved with storage space Of not less than 48 cubic feet for the memory care and transitional care units (120 cubic feet [fstorage area per unit required per city nOd9). 7. The project is approved with four floors. 8. All signs on the property must be approved by the community design review board. 9. Approval iS conditioned 0D the owner constructing 0r funding oGladstone neighborhood entry monument sign at the intersection of Frost Avenue and East Shore Drive. 10. Approval is conditioned on the applicant implementing interior or exterior signage which reflects the previous use of the property as the St. Paul Tourist Cabin site. 2 11. The approved landscape plan and tree preservation requirements shall be subject to monitoring by city staff ho assure compliance. Minor modifications h3 these plans shall be subject to review by staff while major rnOdhic8LiOnS shall require city council approval. 12. The proposed construction must be substantially started within one year of city council approval Vr the permit shall end. The city council may extend this deadline for one year. 13. The city council shall review this permit in one year. The Maplewood City Council adopted this resolution on Page I of 2 Attachment 30 Shann Finwall From: Deleano [deleanob@msn.com] Sent: Saturday, July 07, 2007 3:30 PM To: Will Rossbach; Tom Ekstrand; Kathleen Juenemann; Shann Finwall; Diana Longrie; Chuck AN Cc: Peter Fischer; David Gageby; Addie W. Benjamin Subject: Tourist Cabin Plans & more Dear Friends, Since I may not be available for the open meeting on this issue, I feel compelled to make a few comments and recommendations regarding the current plans for the old Tourist Cabins site. • The plans appear attractive and well designed. The developer(s) obviously have experience. • I question the proposed 4 story height. We had proposed a 4 story complex long ago but had been discouraged, if not downright forbidden in the Master Plan and its followup, even though we perceived this height as necessary for economic viability as well as a proper anchor for the primary corner of Frost & English, Anything less on our corner would result in much higher risk, and severely diminishe the odds for an anchor project on our corner suitable to the new Gladstone concept. • The overriding purpose of the Master Plan has always been to provide 'convenience and walkability'to Gladstone commercial products & services, most especially for seniors. • It strikes me that the tourist cabin site proposal flies in the face of years of intense planning by so many of the Gladstone's most prominent citizens ... not to mention actual business stakeholders. • How many seniors will be able to walk that distance from the tourist cabin site, even in the summertime, much less winter? • A seniors-housing market at the tourist cabin site would severly dilute the likelihood of a financially viable seniors-oriented site on our corner, where many of the residents needs could be addressed right at the bottom of their elevator ... or within easy walking distance. • Seniors at the tourist cabin site would find the enhanced Savanna anything but convenient. Certainly not compared to having it right across the street. Of course, the same would hold true for access to their needed products and services. • It would seem to me the tourist cabin site would be far more logical ... and significantly more profitable ... were that site devoted to residents of all ages who wish to live near, take full advantage of, and are willing to pay the price for proximity to a beautiful lake. This new tourist cabin site complex could make easy lake access within financial reach to many who cannot afford such access as currently exists (or is simply not available). • There has never been a time since the very beginning of the new Gladstone proposal that it wasn't clear to everyone involved that one of the primary purposes of all this effort and expense would be to conveniently service our seniors, as well as existing nearby residents. On Frost & English, seniors would be close to new stores & services, literally across the street from a beautiful new Savanna, only a block away from the trails, enjoy underground parking, and they would enjoy a level of walkability warmly embraced all over Europe, but rarely seen in the U.S. In essence, I am recommending: 1. The tourist cabin developers be 'encouraged' to pursue the logical and more profitable market of 'Easy Lake Access for All Ages." It just makes sense. 2. That the city follow up the Master Plan by opening the doors to Addie and 1, or purchasers of our property; for building the financially-viable, 4 story, seniors-oriented, mixed-use complex of which the Gladstone, the nearby neighborhoods, and the City of Maplewood, could be justifiably proud. 7/9/2007 Page 2 of 2 3. This prestigious anchor could then serve as the motivation and prototype for ongoing improvements to the Gladstone business community, its surrounding citizenry, and the city's tax base. After all; the city, the Gladstone neighbors, the business community (stakeholders), David Gageby, Gene Holland, Addie & 1, and other developers waiting in the wings, all clearly recognize the Gladstone business community is in a rapidly declining rut. And need I remind anyone, that the only difference between a rut and a grave ... is the depth. Waddaya say? Is our Maplewood leadership bold enough, courageous enough, and far-sighted enough to return to the position of actually 'leading'the Gladstone bandwagon onto the road of progress? Let's face it. Communities allover the Twin Cities are leaving Maplewood in their dust. Give us 'economic viability'... plus genuine progress on the Savanna & city improvements ... and Addie and I will jump right back into the process I personally instigated over FOUR years ago. Without economic viability, and visual progress on the Savanna, we feel our hands have been tied. Deleano Benjamin dele-a-nob@rnsn.com 7/9/2007 Attachment 31 bAvio 50-TOL AVM� *APUU - u-40b. MPA S,r,'Oc# P4 �+4 o pL, C 6 k4 7 q E P H b o # w ol � j ;.TjLof_p )s b LT A P LL ocAl im 4 so MAP4 00417 F'DA - rk8� ��6jrt *r�-CAf tAl I t- L BE LIE SS LS 'r T 7 11. D 0 N 714-15 1 4 5 - V F qt-kD5T tNA S, 1, 14- l wx N"r rb N. i t4 i ilA (7-CC LL u Z- L TP+C- OSSIDEAK 1 Vu U L Li PPt� ir A-J�u7'5 RF-Sibsm� h& Ll 704F- POA-b A�4Y -tlei UA.0 Scp-Sr NOT All, LON sr o R AL Wri. 1-F-qr A FL L Mo k6wz,-� D t 4 e-r; "L ° iO S MV A AND `.NNAMCO- oT T�; )tAk 7 b A Pt F6 A W-f Cpt .r. 4 I F tAAACi N C., BLS S0 D Ott— . !! �. 'p' -) "TI W(W L P P �IT P P - (wF P L ! � r D t PA 6 ' 4 - A5 v- i�- LA -' 7 A V E* t PZ- S IiP kk c S r ac DO'S 14T t" A p� Ttl Pa se L _ E:Lj N A T S A rm �I tA l lr a r -- _ Page I of I Attachment 32 Shann Finwall From: sue -met Quno.com Sent: Friday, May 25, 2007 12:40 PM To: Shann Finwall Subject: The Shores Development Proposal Shann- While I'm in favor of a senior housing development like the one proposed by Mr. Montanari, I do not support establishing a TIF district for the former St. Paul Tourist Cabin Site area as a way for Mr. Montanari and his group to increase their profit margin. Didn't Mr. Montanari and his group at one time represent to the City Staff and Maplewood City Council that they could redevelop this site without TIF? Why the change? Sue Broin 5/25/2007 Attachment 33 Shann Finwall From: Ann Drexler [anndrexler@yahoo.corn] Sent Friday, May 25, 2007 1:47 PM To: Shann Finwall Subject: Lake Phalen Trailer Court Sir: I don't understand why that valuable land should have our taxes to develop it. Ann Drexler 1175 Ripley Ave. Gladstone .. _O 1��� Attachment 34 MAY 17 2007 To: Shann Finwall, AICP - Planner Prom: John Wegleitner, Gladstone Resident 6 rl 6r Date: May 15, 2007 Subject: Montanari Housing Project I am very concerned about the addition of any senior development with assisted living and memory loss services in our neighborhood. I live at 1082 Fenton which is a stones throve from your proposed development. I have rarely, if ever voiced any concerns to elected officials. You could say that I any just one of the silent tax payers who goes to work, pays taxes, and leaves your offices alone. However, for the first time ever (46 years), I feel compelled to express my deepest concern to you. When you loom around the 10 mile radius of the proposed site, you will see a plethora of "For Rent" signs and vacancies at all of the condos, townhouses, multi- housing facilities around Maplewood and the surrounding communities. Quite simply, there is too much supply and not enough demand for this type of housing. I believe strongly that local government should stay out of the multi -unit housing business. I believe that if such a facility is built, it will remain vacant like most of the other multi -unit housing in the ten mile radius of your proposal. It is my belief that the market should "drive" development and not government subsidies. For this reason, I do not support tax increment financing (TIF) for this project or any other housing project. Originally, Montanari said he was able to proceed with his project without TIF - now he is telling us that because of the downturn in the market he needs "support" in the way of TIF. If the market can not support and drive this development, then why should the government? Government subsidized (TIF) housing and commercial mixed use development projects have as much potential (if not more) to be vacant once they are built. I believe that once the Montanari High Rise is built it has a high potential for vacancy like most of the other multi-unit housing in the area. The supply and demand imbalance is an iron law of economics. Eventually, the standards and definitions of who is allowed to live in the Montanari High Rise will be eroded and lowered. Down the line, this could look like the St. Paul and Minneapolis multi-unit high rises and housing projects with landlords, owners, and developers all too happy to fill their vacancies with any warm, body regardless of their age or condition. If you can fog a mirror, your in. The pure economics of profit and fear of lawsuits will drive, erode, then eventually lower the standards for entry into the Montanari High rise. I have seen it over and over. It is real. Senior housing is a warm and fuzzy concept today, but what about twenty years down the line? Look to St. Paul and Minneapolis to see how this housing project will look in the future. The citizens of Maplewood deserve better. If there must be development, than maybe single family homes. Montanari has experience in this area, but little experience in the way of multi-unit housing. As far as goals of the project, 1.) We could care less if this becomes a gateway to the Gladstone Neighborhood. This is pure rhetoric. Who cares. 2.) The former owners of the Tourist Cabins should cap the wells per Maplewood code. The pollution and problems of the trailer parr are gone and so are the problems. Fire and ambulance services will be heavily used if this project goes forward. This draws and competes from the available services. If the Police and Paramedics and firefighters are bogged down dealing with memory loss patients /Seniors in the ontanari's project, then they won't be available to service taxpayers calls for Police and Fire when we need them.. You will need to hire more police and fire personnel if this is built. I think of this as a geriatric version of the Myth Nightclub. That wasn't suppose to be any problem either before that project was jammed down our throats. Talk to any paramedic /cop or firefighter about high rises and the volume of calls they generate. Leave well enough alone. 3.) Most seniors prefer to stay in their own home. There is plenty of vacancies for housing around town. The iron laws of supply and demand and the free market should dictate; not government TIF dollars. There are plenty of "For dent" signs all around town. This is not the voters and taxpayers of Gladstone's problem. By the way, what has this got to do with a health care crisis? 4.) We have the Community Center a few miles away to come together in supervised common spaces. We don't need any more. 5.) Aside from the initial construction jobs, what kind of jobs is a high rise /nursing home likely to produce? Nurse's aides and food service job and other low wage service sector jobs are what we are talking about. Either way, the unemployment rate in the Metro area is very low. Again, this is not a issue or concern of the Maplewood Gladstone area or a net community benefit. Let the free market take care of that. Yes, this project will generate some minimum wage jobs but all of these densely packed people will create far more noise, congestion, concerns and public safety issues. The few minimum wage jobs do not offset the potential problems. 6.) The owners and former owner should clean up the run -off. Montanari should have known about the run -off problems before he purchased the land.. He calls himself a developer. Most likely, the purchase price of the land was discounted accordingly. Also, how will adding 180 more people to this small area (plus their care givers) put less strain on the water supply, the environment and the eventual run offs I can't see it. 7.) The Water Department should re -align the sewer system if that is a problem. That is what they are paid to do. If that is a project that serves the common good, then it should be addressed by local government and government services. Montanari's proposed "community based goals" will unjustly enrich the developers, burden the local community, and create potential problems down line. Also, Walker Methodist is a non -profit organization, so what real value does this Montahari high rise add to the local tax base of Maplewood? If your financial analysts do the math, this project just doesn't add up and add value to the tax base of Maplewood. Single family homes would generate real taxes for Maplewood. My first choice would be to leave this area (basically low land which borders a cattail swamp) as open space -- as a natural, environmentally friendly open space that protects the run -off that all ends up in Phalen bake. The Montanari High Rise would contribute to the run off, pollution, noise, lighting problems, and congestion in the area. Right now, all of the local taxpayers and voters are happy just the way things sit today with the trailer parr and tourist cabins gone. Please leave well enough alone! It is a rare and beautiful balance to have the local taxpayers happy. If you tabled this project forever you would be a hero. For all of these reason please step the madness. AGENDA N0. 1-8 TO: City Council FROM: Finance and Administration Manager RE: APPROVAL OF CLAIMS DATE: August 13, 2007 Attac isa listing of paid bills for informationa purposes. The City Manager has reviewed the bills and authorized payment io accordance with City Council approved policies. $ 103,104.17 Checks #73|57|bru#73|95 dated 07/17/07 thru 07/24/07 $ 317,072.09 Disbursements via debits to checking account dated O7/l3/O7thnrO7Yl9/O7 $ 713,710.31 Checks #73|9h|bzo#732O5 dated 07/20/O7thrnO7/3l/O7 $ 124,327.88 Disbursements via debits to checking account dated O7/2O/O7thrnO7/26/D7 $ 356,993.54 Checks #732hh|bru#733|| #REF! dated O7/3|/07tbru08/O7/O7 � 2,325,301.62 Disbursements via debits to checking account dated O7/27/07thru08/O|/O7 $ 3,940i517.61 Total Account PAYROLL � 578,561.60 Payroll Checks and Direct Deposits dated O7/27/O7 � 2,624.43 Payroll Deduction check #|0O27|3tbru#|0O27|5 dated 07/27/07 � 581,186.53 Total Payroll $ GRAND TOTAL Attached isa detailed listing nf these claims. Please call o/ at 651-249-2903 i[ you have any questions uothe attached listing. This will allow mcto check the supporting documentation on file ifnecessary. dy attachments Lists and Reports 2007\Aoenu nopous\0e13-07\1 Approval mClaims Check Register City of Maplewood 07/2012007 Check 73157 73158 73159 73160 73161 73162 73163 73164 73165 73166 73167 73168 73169 73170 73171 73172 73173 73174 73175 73176 73177 73178 73179 73180 73181 73182 73183 73184 73185 73186 73187 73188 73189 73190 73191 73192 73193 73194 Date 07/17/2007 0711712007 0711912007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 0712412007 Vendor Description Amount r 1 1 i •i i1 i r �� r Iii I i1••' 11' • 1 11I� i Ii •• 1 r 1 1 MALTA NARIKAWA BETHEL & ASSOCIATES, PA ROAD RESCUE EMERGENCY VEHICLES GOPHER STATE ONE -CALL MINNEAPOLIS FINANCE DEPT REINHART FOODSERVICE CITY OF ST PAUL ANCOM COMMUNICATIONS INC ANIMAL CONTROL SERVICES INC C.S.G. CREDIT SERVICES CHILDREN HOME & FAMILY SERVICE COMMUNITY SOLUTIONS FUND RICHARD DOBLAR DOWNTOWNER DOWNTOWNER FRA -DOR BLACK DIRT & RECYCLE HEALTHEAST VEHICLE SERVICES STEVEN HIEBERT MAPLEWOOD HISTORICAL SOCIETY MN STATE FIRE DEPT ASSOC MN UC FUND LUE MOUA NAI ARCHITECTS, INC. CITY OF NORTH ST PAUL OAKDALE LOCKSMITHS ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR PRO DESIGN CONSTRUCTION DEPT OF PUBLIC SAFETY RNR PROPERTIES, LLC SANSIO MICHAEL SHORTREED T.R. SCHIFSKY & SONS, INC STATE OF MINNESOTA TREASURER UNITED WAY OF THE ST. PAUL W P S MEDICARE PART B THE WATSON CO INC THE WATSON CO INC THE WATSON CO INC SUSAN ZWIEG DISMISSED EMPLOYEE REQUEST HR SERVICES 6128 - 7110 CHASSIS FOR AMBULANCE REMOUNT NET BILLABLE TICKETS - JUNE AUTO PAWN SYSTEM - JUNE MDSE FOR RESALE SEWER MAINTENANCE 800 MHZ RADIO SPEAKERS PATROL & BOARDING FEES 6125 - 7115 APPLICANT BACKGROUND CHECKS YOUTH DIVERSION FROG - JUNE 2Nd QTR REMITTANCE REIMS FOR TUITION & BOOKS 519 - 6127 DETAILING OF OLD SQUAD FOR RESALE DETAILING OF CSO SQUAD CAR BLACK DIRT VEHICLE CONVERSION REIMS FOR SUPPLIES 712 CHARITABLE GAMBLING TAX FUND MEMBERSHIP DUES THRU 12131 QUARTERLY UNEMPLOYMENT - 2ND ESCROW RELEASE - 1906 CO RD B E BRUENTRUP FARM PROJ -ARCHITECT MONTHLY UTILITIES ADDED KEYED LOCK TO DOOR REFUND T CHAMBERLAIN - REFUND J CAPISTRANT - CLASS REFUND KNOWLEDGE LEARNING CORP- REFUND E BRUNS - UCARE JUNE CONSTRUCTION - INSPECTORS OFFICE TRAINING FEES ESCROW RELEASE 746 CRESTVIEW DR EMS RUNSHEETS SUBSCRIPTION - JULY REIMS FOR PARADE SUPPLIES 717 - 7113 VARIOUS BITUMINOUS MATERIALS LICENSE RENEWALS 2ND QUARTER PMT REFUND MEDICARE PMT AMB 2687756 MDSE FOR RESALE MDSE FOR RESALE MDSE FOR RESALE REIMS FOR MILEAGE 5116 - 7112 344.65 3,445.00 28,000.00 1,008.35 521.00 251.56 2,627.00 1,498.00 2,982.38 50.00 3,526.08 35.00 737.36 127.88 127.88 55.91 8,409.44 24.90 11,000.00 198.00 4,571.02 2,519.04 13,404.80 4,279.59 87.95 239.65 65.00 52.00 20.00 6,422.28 500.00 2,512.05 614.60 54.88 949.50 726.00 91.00 306.76 341.48 190.44 145.00 40.74 39 Checks in this report. I UJ. I V'+. I t 2 CITY OF MAPLEVVOOD Disbursements via Debits bu Checking account Transmitted Date 0/12/07 O7/12/07 U7/12/07 U7/12/0T UT/13/O7 O7/13/0T U7/13/07 U7/16/0T OT/1G/O7 O7/1G/07 U7/1G/07 U7/16/0T UT/1S/O7 O7/1G/0T U7/17/07 U7/17/0T OT/18/O7 O7/18/07 Settlement Date Payee MN State Treasurer MN Dept of Natural Resources |CyNA(Vantagepointe) Orchard Trust MN State Treasurer U.S. Treasurer P.E.R.A. W1N State Treasurer yNN Dept ofRevenue [NidAmerica |NG MN State Treasurer VV| Dept ofRevenue Labor Unions EMS Medical Directors EdAssoc. MN State Treasurer Pitney Bowes MN State Treasurer ARC Administration Description Amount 07/13/07 O7/13/07 U7/13/07 U7/13/0T OT/1G/O7 O7/1G/07 U7/1G/07 U7/17/0T O7/17/O7 O7/17/0T U7/17/07 U7/17/0T OT/17/O7 O7/17/07 U7/18/07 U7/1O/0T O7/1S/O7 O7/1S/0T 1� Drivers License/Deputy Registrar DNR electronic licenses Deferred Compensation Deferred Compensation Drivers Licenae/OeputyRegie\nar Federal Payroll Tax P.E.R.A. Drivers License/Deputy Registrar 0N Care Tax HRAF|ex plan State Payroll Tax State Payroll Tax Union Dues EMS PWad Directors Conference Drivers Lioenae/OeputyRegio\nar Postage Drivers Licenae/OeputyRegia\nar DCRP& Flex plan payments 17,237.09 887.50 8,983.66 23.080.58 17,021.35 97,859.04 69,134.77 13.551.44 5,629.64 1,946.35 19,706.01 997.12 2,950.49 275.00 19,128.34 2,985.00 14.438.10 1,260.61 31 Check Register City of Maplewood Check Date Vendor Description Amount 731 77/2012007 00590 MICHAEL GRAF EMPLOYEE'S RESIGNATION 7/20 4,595.28 73197 07120/2007 02464 US BANK FUND ATM'S 2,000.00 73198 07/3112007 00687 HUGO'S TREE CARE INC PROJ 06-16 TREE TRIMMING DESOTO- 1,416.80 07/31/2007 00687 HUGO'S TREE CARE INC REMOVE STORM DAMAGED TREE 1,278.00 07/31/2007 00687 HUGO'S TREE CARE INC TREE TRIMMING 213.00 07131/2007 00687 HUGO'S TREE CARE INC PROJ 06-16 TREE TRIMMING DESOTO- 7,999.73 07/31/2007 00687 HUGO'S TREE CARE INC PROJ 06-16 TREE TRIMMING DESOTO- 4,122.60 73199 07/31/2007 01819 MCLEOD USA LOCAL PHONE SERVICE 6/16 - 7115 2,26237 73200 07131/2007 01337 RAMSEY COUNTY-PROP REC & REV PROJ 07-01 SHRUBS & PERENNIALS 4,417.04 07/31/2007 01337 RAMSEY COUNTY-PROP REC & REV PROJ 07-01 PERENNIALS & NATIVES 1,661.40 07/31/2007 01337 RAMSEY COUNTY-PROP REC & REV LUMINARY SERVICES FOR TRAFFIC 45.89 73201 07/31/2007 01337 RAMSEY COUNTY-PROP REC & REV PLANTS FOR CAMPUS PLANTINGS 3,197.13 07/31/2007 01337 RAMSEY COUNTY-PROP REC & REV SHRUBS/WILDFLOWERS NC WILD 315.24 07131/2007 01337 RAMSEY COUNTY-PROP REC & REV SHRUBSfWILDFOWERS NC 290.75 73202 07/31/2007 01337 RAMSEY COUNTY-PROP REC & REV EVP MAINTENANCE 1/1 - 6/30 367.89 07/31/2007 01337 RAMSEY COUNTY-PROP REC & REV LUMINARY SERVICES FOR TRAFFIC 154.73 73203 07/31/2007 01504 CITY OF ST PAUL RADIO SERVICE & MAINT - JUNE 450.75 07/31/2007 01504 CITY OF ST PAUL WORK ON SPEED SIGN - MCKNIGHT RD 96.58 73204 07/31/2007 01546 SUBURBAN SPORTSWEAR MCC SHIRTS FOR RETAIL 1,122.00 07/31/2007 01546 SUBURBAN SPORTSWEAR MCC SHIRTS FOR RETAIL 525.00 73205 07/31/2007 02410 WELLS FARGO LEASING INC RICOH COPIER LEASE 7/9-8/9 1,467.57 73206 07131/2007 01190 XCEL ENERGY METERED SPEED SIGN 10.37 73207 07/31/2007 03917 STEPHEN F. BEFORT ARBITRATION SERVICES 1,250.00 73208 07/31/2007 01811 BERNATELLO'S PIZZA INC MDSE FOR RESALE 252.00 07131/2007 01811 BERNATELLO'S PIZZA INC MDSE FOR RESALE 252.00 73209 07/31/2007 03738 BETHEL & ASSOCIATES, PA HR SERVICES 7/12 - 7119 1,640.00 73210 07/31/2007 03915 BOEHMS CYCLE TUNE-UP SPINNERS 805.00 73211 07/31/2007 03703 REBECCA CAVE REIMB FOR MILEAGE & INTERNET 1/1- 43237 73212 07/31/2007 02585 CENTRAL INTERNAL MEDICINE CARDIAC STRESS TEST FEE 170.00 73213 07131/2007 02921 MICHAEL J DUGAS REIMB FOR TUITION & BOOKS 5/9-6/27 737.36 07/31/2007 02921 MICHAEL J DUGAS REIMB FOR TUITION & BOOKS 5/7-7/1 595.58 73214 07131/2007 01602 THE ENGRAVING SHOP EMPLOYEE OF THE MONTH PLAQUE 25.00 73215 07/31/2007 00487 F.M. FRATTALONE EXC INC PROJ 06-17 CARMAX/MOGREN PMT#1 299,476.75 73216 07/31/2007 02134 CAROLE GERNES REIMB FOR MILEAGE 4/1 - 6/26 22.55 73217 07/31/2007 00589 DAVE GRAF KARATE INSTRUCTOR 7/10 - 7/31 42.25 73218 07/31/2007 02945 HEALTHEAST VEHICLE SERVICES VEHICLE CONVERSION 256.56 07/31/2007 02945 HEALTHEAST VEHICLE SERVICES VEHICLE CONVERSION 16.05 73219 07131/2007 03357 JB REALTY CO OF ST PAUL INC REF ESCROW-HMONG AMER ALLIANCE 20,599.86 73220 07/31/2007 00807 MARY KOEHNEN REIMB FOR MILEAGE & TRAINING 4/27- 86.57 73221 07131/2007 00827 L M C I T WORK COMP PREMIUM 1ST QTR 70,90025 73222 07131/2007 03324 MCGREGOR DESIGN GRAPHIC SRVC - OPEN SPACE 2,650.00 73223 07/31/2007 00985 METROPOLITAN COUNCIL WASTEWATER - AUGUST 201,847.06 73224 07/31/2007 03270 MICHAEL A. MILLER/ISN ADULT SOFTBALL UMPIRES 2,976.00 73225 07/31/2007 03622 MN OFFICE OF ENTERPRISE TECH WIDE AREA NETWORK - JUNE 392.00 73226 07/31/2007 01103 MOODY'S INVESTORS SERVICE BOND RATING EVALUATION 9,500.00 73227 07131/2007 01111 MOTOROLA, INC MTS 1500 MOTOROLA RADIOIADD'L 1,050.00 73228 07/31/2007 00001 ONE TIME VENDOR REIMB C SMITH - DNR GRANT/OAK WILT 939.83 73229 07131/2007 00001 ONE TIME VENDOR REIMB K OTTO - DNR GRANT / OAK WILT 59436 73230 07/31/2007 00001 ONE TIME VENDOR REIMB LINWOOD HTGS - DNR 400.00 73231 07/31/2007 00001 ONE TIME VENDOR REIMB M BROOKE - DNR GRANT/OAK 400.00 73232 07/31/2007 00001 ONE TIME VENDOR REIMB R MCDONOUGH - DNR 335.47 73233 07/31/2007 00001 ONE TIME VENDOR REIMB D MEKALA - DNR GRANT/OAK 26625 73234 07/31/2007 00001 ONE TIME VENDOR REIMB L PETERS - DNR GRANT/OAK 200.00 73235 07131/2007 00001 ONE TIME VENDOR REIMB J TABAKA - DNR GRANT/OAK 200.00 73236 07/31/2007 00001 ONE TIME VENDOR REIMB P TJORNHOM - DNR GRANT/OAK 139.83 73237 07131/2007 00001 ONE TIME VENDOR REIMB D RUEGE - DNR GRANT /OAK 125.00 73238 07131/2007 00001 ONE TIME VENDOR REIMB C COLLINS - RAINGARDEN 40.00 73239 07/31/2007 00001 ONE TIME VENDOR REIMB G ROJAS - RAINGARDEN 40.00 ;iflP.tlYliIltl Check 73240 73241 73242 73243 73244 73245 73246 73247 73248 73249 73250 73251 73252 73253 73254 73255 73256 73257 73258 73259 73260 73261 73262 73263 73264 73265 I 11 r r 1 I� I 1� r r 1 1� i 11 I 11 1 I� 1 11 I 1� 1 1i r r 1 1� I 11 r r 1 I� Vendor 00001 00001 00001 00001 00001 00001 01240 01254 01254 01254 01289 03872 03872 03872 00396 03847 03840 01370 01387 01418 01418 01418 01418 01418 01418 01418 01418 01418 01418 01418 03398 03398 01497 00198 01510 01574 01634 03916 00449 02069 02464 ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR STEVEN T PALMA PEPSI -COLA COMPANY PEPSI -COLA COMPANY PEPSI -COLA COMPANY PRAIRIE RESTORATIONS INC PRO STAFF PRO STAFF PRO STAFF DEPT OF PUBLIC SAFETY RAND IMAGINIT TECHNOLOGIES INC REAL LIFE VIDEO ROAD RESCUE EMERGENCY VEHICLES DR. JAMES ROSSINI SAM'S CLUB DIRECT SAM'S CLUB DIRECT SAM'S CLUB DIRECT SAM'S CLUB DIRECT SAM'S CLUB DIRECT SAM'S CLUB DIRECT SAM'S CLUB DIRECT SAM'S CLUB DIRECT SAM'S CLUB DIRECT SAM'S CLUB DIRECT SAM'S CLUB DIRECT SHAMROCK GROUP SHAMROCK GROUP SPRINGSTED INC ST PAUL REGIONAL WATER SRVS ST. PAUL PIONEER PRESS T.A. SCHIFSKY & SONS, INC TOUSLEY FORD, INC. TWIN CITY LAWN /LANDSCAPE INC. TYLER TECHNOLOGIES INC ULTIMATE DRAIN SERVICES INC US BANK 70 Checks in this report. Check Register City of Maplewood Description REIMB L JOHANSSON - RAINGARDEN REIMB D SANDERS - RAINGARDEN REIMB R SCHMIDT - RAINGARDEN REIMB J BINKO - RAINGARDEN REIMB L ANDERSON - RAINGARDEN REIMB C KENNEDY - RAINGARDEN REIMB FOR BOOTS 7112 MDSE FOR RESALE MDSE FOR RESALE MDSE FOR RESALE HERBICIDE APPLICATION @ PRAIRIE TEMP CONTROLLER WEEK END 7115 TEMP CONTROLLER WEEK END 6110 TEMP CONTROLLER WEEK END 718 TRANSFER TITLE OF FORFEITURE TECH SUPPORT VIDEO TECHNICIAN SERVICES - JULY CRASH RAIL INSERT FITNESS PROGRAM ADMIN FEE - JULY MDSE FOR RESALE MDSE FOR RESALE /OFFICE EQUIP BIRTHDAY FROG & DAYCAMP SUPPLIES MDSE FOR RESALE DAYCAMP SUPPLIES MDSE FOR RESALE NATIONAL NIGHT OUT CARVER GYM SUPPLIES BIRTHDAY PROGRAM BIRTHDAY PROGRAM BIRTHDAY PROGRAM MDSE FOR RESALE MDSE FOR RESALE GO IMP BOND SERIES 2007A WATER UTILITY MCC ADVERTISING VARIOUS BITUMINOUS MATERIALS VEHICLE REPAIR FOR SQUAD #943 LAWN SRVS /ABATEMENT CODE REMOTE LI SETUP PROJ 06 -16 SEWER TELEVISING PAYING AGENT FEES Amount 39.12 31.62 29.04 28.00 27.27 17.98 65.02 597.90 365.50 305.95 2,653.43 1,979.20 1 ,979.20 1,538.36 36.50 75.00 607.50 276.29 100.00 375.48 274.12 214.17 130.45 118.22 78.67 76.99 36.81 34.72 19.73 15.23 243.00 62.00 29,027.63 8,589.76 1,500.00 1,199.25 2,000.00 295.00 500.00 350.00 158.13 CITY OF MAPLEVVOOD Disbursements via Debits bu Checking account Transmitted Settlement Date Date Payee Description Amount 07/1907 07/2007 MN State Treasurer Drivers License/Deputy Registrar 8.973]4 07/19/07 07/20/07 MN Dept of Natural Resources DNR electronic licenses 646.50 07/20/07 07/23/07 yNN State Treasurer Drivers License/Deputy Registrar 13.770.84 07/23/07 07/24/07 MN State Treasurer Drivers Lioonao/DeputyRegimbor 18.670.19 07/24/07 07/25/07 MN State Treasurer Drivers Licenae/OeputyRegie\nar 17.640.74 07/24/07 07/25/07 US Bank VISA One Card* Purchasing card items 48.477.59 07/25/07 07/26/07 MN State Treasurer Drivers Lioenae/OeputyRegio\nar 15.139.88 TOTAL 12432788 *Detailed listing of VISA purchases iaattached. Posted Visa Transactions from 07/09/07 to 07/20/07 Trans Date Posting Date Merchant Name Trans Amount Name 07/07/2007 07/09/2007 VZWRLSS *APOCC VISN $44.29 R CHARLES AHL 07/12/2007 07/13/2007 RAGAN COMMUNICATIONS INC {$121.34} BRUCE K ANDERSON 07/11/2007 07/12/2007 STREICHERS INC $755.75 SCOTT ANDREWS 07/13/2007 07/16/2007 TARGET 00011858 $81.79 MANDY ANZALDI 07/13/2007 07/16/2007 MICHAELS #2744 $84.87 MANDY ANZALDI 07/18/2007 07/19/2007 CUB FOODS, INC. $53.84 MANDY ANZALDI 06/13/2007 07/10/2007 NUCO2 $90.47 JIM BEHAN 06/21/2007 07/10/2007 NUCO2 $90.47 JIM BEHAN 06/29/2007 07/10/2007 NUCO2 $90.47 JIM BEHAN 07/01/2007 07/10/2007 NUCO2 $60.59 JIM BEHAN 07/05/2007 07/10/2007 NUCO2 $81.95 JIM BEHAN 07/06/2007 07/09/2007 SIMPLEX GRINNELL WEB P $612.38 JIM BEHAN 07/06/2007 07/10/2007 WALLY'S UPHOLS80110026 $1,099.78 JIM BEHAN 07/09/2007 07/11/2007 POOLSIDE $65.60 JIM BEHAN 07/12/2007 07/16/2007 ADAMS PEST CONTROL $149.58 JIM BEHAN 07/12/2007 07/16/2007 AQUA LOGIC INC $1,075.31 JIM BEHAN 07/17/2007 07/20/2007 PARK SUPPLY OF AMERICA IN $60.48 JIM BEHAN 07/18/2007 07/19/2007 HENRIKSEN ACE HARDWARE $12.76 JIM BEHAN 07/19/2007 07/20/2007 MUSKA LIGHTING CENTER $282.52 JIM BEHAN 07/10/2007 07/12/2007 OAKDALE RENTAL CENTER $179.99 TROY BRINK 07/12/2007 07/16/2007 CYLINDER & SLIDE $417.45 DAN BUSACK 06/06/2007 07/10/2007 BASS BULLETIN & DIRECTORY $266.16 HEIDI CAREY 07/05/2007 07/09/2007 INNOVATIVE COLOR PRINTING $223.65 HEIDI CAREY 07/09/2007 07/11/2007 INNOVATIVE COLOR PRINTING $76.68 HEIDI CAREY 07/13/2007 07/16/2007 LUCY.COM $9.99 HEIDI CAREY 07/16/2007 07/17/2007 DGI *DYNAMIC GRAPHICS $79.00 HEIDI CAREY 07/16/2007 07/17/2007 EXTRA MILE PROMO PRODUCTS $1,480.23 HEIDI CAREY 07/16/2007 07/18/2007 INNOVATIVE COLOR PRINTING $42.30 HEIDI CAREY 07/17/2007 07/18/2007 POSTERSIGNS $17.75 HEIDI CAREY 07/18/2007 07/20/2007 INNOVATIVE COLOR PRINTING $31.73 HEIDI CAREY 07/08/2007 07/09/2007 MENARDS 3022 $36.07 CHARLES DEAVER 07/11/2007 07/12/2007 MENARDS 3022 $8.05 CHARLES DEAVER 07/17/2007 07/18/2007 MENARDS 3022 $7.63 CHARLES DEAVER 07/17/2007 07/19/2007 SUPERAMERICA 4848 Q64 $3.17 CHARLES DEAVER 07/06/2007 07/09/2007 LTG POWER EQUIPMENT $67.31 THOMAS DEBILZAN 07/06/2007 07/09/2007 LESCO SC 0530 $92.66 THOMAS DEBILZAN 07/11/2007 07/13/2007 LTG POWER EQUIPMENT $23.70 THOMAS DEBILZAN 07/17/2007 07/19/2007 GRUBER'S POWER EQUIPME $28.01 THOMAS DEBILZAN 07/17/2007 07/19/2007 THE HOME DEPOT 2801 $42.54 THOMAS DEBILZAN 07/14/2007 07/16/2007 CUB FOODS, INC. $29.88 RICHARD DOBLAR 07/09/2007 07/10/2007 HEJNY RENTAL ($57.74) DOUG EDGE 07/09/2007 07/10/2007 HEJNY RENTAL $202.10 DOUG EDGE 07/09/2007 07/10/2007 MENARDS 3059 $21.86 DAVE EDSON 07/10/2007 07/12/2007 HYDROLOGIC WATER MANAGEME $814.25 DAVE EDSON 07/17/2007 07/18/2007 MINNESOTA WANNER CO $33.97 DAVE EDSON 07/19/2007 07/20/2007 NORTHWEST LASERS INC $178.58 ANDREW ENGSTROM 07/02/2007 07/09/2007 CRAMER BLDG SERVICES INC $397.00 LARRY FARR 07/02/2007 07/09/2007 CRAMER BLDG SERVICES INC $284.50 LARRY FARR 07/06/2007 07/09/2007 IAI *IDEA ART $66.89 LARRY FARR 07/10/2007 07/11/2007 IAI *IDEA ART $43.26 LARRY FARR 07/10/2007 07/11/2007 IAI *IDEA ART $99.84 LARRY FARR 07/11/2007 07/13/2007 THE HOME DEPOT 2801 $216.11 LARRY FARR 07/12/2007 07/13/2007 SCHINDLER ELEVATOR CORP $300.00 LARRY FARR 07/12/2007 07/13/2007 TARGET 00011858 $26.61 LARRY FARR 07/12/2007 07/16/2007 THE HOME DEPOT 2801 $170.64 LARRY FARR 07/12/2007 07/16/2007 THE HOME DEPOT 2801 $59.90 LARRY FARR Posted Visa Transactions from 07/09/07 to 07/20/07 Trans Date Posting Date Merchant Name Trans Amount Name 07/16/2007 07/17/2007 PREMIUM WATERS INC $5.33 LARRY FARR 07/16/2007 07/18/2007 THE HOME DEPOT 2801 $64.99 LARRY FARR 07/18/2007 07/19/2007 CINTAS FIRST AID #431 $72.17 LARRY FARR 07/19/2007 07/20/2007 MUSKA LIGHTING CENTER ($846.45) LARRY FARR 07/19/2007 07/20/2007 MUSKA LIGHTING CENTER $293.25 LARRY FARR 07/19/2007 07/20/2007 CERTIFIED LABORATORIES $550.95 LARRY FARR 07/17/2007 07/18/2007 SENSIBLE LAND USE COAL $32.00 SHANK FINWALL 07/17/2007 07/18/2007 SENSIBLE LAND USE COAL $32.00 SHANK FINWALL 07/17/2007 07/18/2007 SENSIBLE LAND USE COAL $32.00 SHANK FINWALL 07/11/2007 07/13/2007 DE LAGS LANDEN OP01 OF 01 $265.19 MYCHAL FOWLDS 07/11/2007 07/13/2007 METRO SALES INC $1,604.81 MYCHAL FOWLDS 07/12/2007 07/13/2007 PAYPAL INC $59.95 MYCHAL FOWLDS 07/19/2007 07/20/2007 DR *BUSINESS OBJECTS $207.68 MYCHAL FOWLDS 07/11/2007 07/12/2007 GENERAL NANOSYSTEMS INC $96.42 NICK FRANZEN 07/11/2007 07/13/2007 SMITH MICRO TECHNOLOGIES $396.51 NICK FRANZEN 07/12/2007 07/13/2007 PAYPAL *GCOBB $452.50 NICK FRANZEN 07/18/2007 07/19/2007 BEST BUY 00000075 $57.49 NICK FRANZEN 07/18/2007 07/19/2007 PAYPAL *TANS $109.50 NICK FRANZEN 07/18/2007 07/19/2007 WWW.NEWEGG.COM $127.98 NICK FRANZEN 07/17/2007 07/19/2007 ELK RIVER SYSTEMS00 OF 00 $49.66 PATRICIA FRY 07/18/2007 07/20/2007 OFFICE DEPOT #1090 $85.56 PATRICIA FRY 07/10/2007 07/11/2007 KNOWLANS #2 $6.48 CAROLE GERNES 07/11/2007 07/13/2007 BLUE RIBBON BAIT & TACKLE $3.09 CAROLE GERNES 07/10/2007 07/11/2007 JONES & BARLETT PUBLIS $249.59 CLARENCE GERVAIS 07/06/2007 07/09/2007 SPRINT AQUATICS ($0.26) MIKE GRAF 07/06/2007 07/09/2007 CAPITAL 2 -WAY COMMUNICATI $370.77 MIKE GRAF 07/11/2007 07/12/2007 PETSMART 00004614 $53.80 MIKE GRAF 07/11/2007 07/12/2007 PETSMART 00004614 $8.51 MIKE GRAF 07/11/2007 07/12/2007 FACTORY CARD OUTLET #284 $2.86 MIKE GRAF 07/13/2007 07/16/2007 PETSMART 00004614 $54.77 MIKE GRAF 07/13/2007 07/16/2007 CUB FOODS, INC. $10.00 MIKE GRAF 07/16/2007 07/17/2007 CLOVER SUPER FOODS $202.21 MIKE GRAF 07/07/2007 07/09/2007 VERIZON WRLS M3104 -01 $42.59 KAREN E GUILFOILE 07/10/2007 07/11/2007 PROPERTYKEY.COM, INC. $50.00 KAREN E GUILFOILE 07/10/2007 07/12/2007 OFFICE DEPOT #1090 $78.81 KAREN E GUILFOILE 07/11/2007 07/12/2007 PAYPAL *TDAORDER $1,235.62 KAREN E GUILFOILE 07/11/2007 07/13/2007 OFFICE DEPOT #1090 $107.09 KAREN E GUILFOILE 07/11/2007 07/16/2007 SWEETWATER SOUND $506.98 KAREN E GUILFOILE 07/14/2007 07/16/2007 VZWRLSS *APOCC VISN $51.24 KAREN E GUILFOILE 07/05/2007 07/09/2007 OFFICE DEPOT #1090 $28.73 LORI HANSON 07/06/2007 07/09/2007 ST PAUL STAMP WORKS INC $118.35 LORI HANSON 07/11/2007 07/13/2007 OFFICE DEPOT #1090 $330.78 LORI HANSON 07/13/2007 07/16/2007 OFFICE DEPOT #1090 $110.26 LORI HANSON 07/13/2007 07/16/2007 OFFICE DEPOT #1090 $110.23 LORI HANSON 07/05/2007 07/09/2007 TOUSLEY FORD 127200039 $17.79 PATRICK HEFFERNAN 07/06/2007 07/09/2007 TARGET 00011858 $40.44 PATRICK HEFFERNAN 07/06/2007 07/09/2007 CHECKER #180200018028 $16.23 PATRICK HEFFERNAN 07/10/2007 07/11/2007 HENRIKSEN ACE HARDWARE $5.08 PATRICK HEFFERNAN 07/10/2007 07/12/2007 THE HOME DEPOT 2801 $22.94 PATRICK HEFFERNAN 07/12/2007 07/13/2007 TARGET 00011858 $34.05 PATRICK HEFFERNAN 07/12/2007 07/16/2007 MILLS FLEET FARM #27 $23.14 PATRICK HEFFERNAN 07/13/2007 07/16/2007 MENARDS 3059 ($14.60) PATRICK HEFFERNAN 07/13/2007 07/16/2007 CLAREY'S SAFETY EQUIPM $189.78 PATRICK HEFFERNAN 07/13/2007 07/16/2007 MENARDS 3059 $9.46 PATRICK HEFFERNAN 07/13/2007 07/16/2007 MILLS FLEET FARM #27 $74.20 PATRICK HEFFERNAN 07/14/2007 07/16/2007 MENARDS 3059 $176.66 PATRICK HEFFERNAN Posted Visa Transactions from 07/09/07 to 07/20/07 Trans Date Posting Date Merchant Name Trans Amount Name 07/15/2007 07/16/2007 HENRIKSEN ACE HARDWARE $3.80 PATRICK HEFFERNAN 07/17/2007 07/18/2007 MENARDS 3059 $8.47 PATRICK HEFFERNAN 07/18/2007 07/19/2007 TARGET 00011858 $8.51 PATRICK HEFFERNAN 07/18/2007 07/19/2007 MENARDS 3059 $7.25 PATRICK HEFFERNAN 07/18/2007 07/20/2007 THE HOME DEPOT 2801 ($22.94) PATRICK HEFFERNAN 07/19/2007 07/20/2007 FIRE EQUIPMENT SPECIALTI $71.09 PATRICK HEFFERNAN 07/14/2007 07/16/2007 RAINBOW FOODS 00088617 $11.99 RICK HERLUND 07/17/2007 07/18/2007 MENARDS 3059 $107.48 RICK HERLUND 07/13/2007 07/17/2007 HYDROLOGIC WATER MANAGEME $3.32 GARY HINNENKAMP 07/17/2007 07/19/2007 CARPENTERS SMALL ENGINE R $15.96 GARY HINNENKAMP 07/12/2007 07/16/2007 AMERICAN RED CROS01 OF 01 $155.91 RON HORWATH 07/10/2007 07/11/2007 S & T OFFICE PRODUCTS $37.26 ANN E HUTCHINSON 07/10/2007 07/11/2007 S & T OFFICE PRODUCTS $17.09 ANN E HUTCHINSON 07/12/2007 07/13/2007 SPRINT *WIRELESS SVCS $53.68 ANN E HUTCHINSON 07/17/2007 07/18/2007 KNOWLANS #2 $6.73 ANN E HUTCHINSON 07/19/2007 07/19/2007 DIRECT SAFETY $112.86 ANN E HUTCHINSON 07/19/2007 07/20/2007 KNOWLANS #2 $12.97 ANN E HUTCHINSON 07/09/2007 07/10/2007 MENARDS 3059 $35.10 DON JONES 07/11/2007 07/12/2007 MOGREN LANDSCAPE SUPPLY L $121.14 DON JONES 07/18/2007 07/20/2007 THE HOME DEPOT 2801 $24.23 DON JONES 07/16/2007 07/17/2007 BATTERIES PLUS $70.29 TOM KALKA 07/16/2007 07/17/2007 GAL *GALLS INC $62.97 DAVID KVAM 07/11/2007 07/11/2007 SPRINTPCS AUTOPYMT RC1 $67.00 ERIN M LABEREE 07/16/2007 07/17/2007 FRATTALLONE'S ACE HDWE $11.68 MICHAEL LIDBERG 07/10/2007 07/12/2007 MILLS FLEET FARM #27 $49.70 DENNIS LINDORFF 07/11/2007 07/13/2007 TWIN CITY HARDWARE HALE $481.38 DENNIS LINDORFF 07/17/2007 07/19/2007 OFFICE MAX $26.61 DENNIS LINDORFF 07/18/2007 07/20/2007 THE HOME DEPOT 2801 $36.63 DENNIS LINDORFF 07/06/2007 07/09/2007 EMERGENCY APPARATUS MAINT $862.47 STEVE LUKIN 07/09/2007 07/11/2007 ANCOM COMMUNICATIONS INC $1,065.00 STEVE LUKIN 07/10/2007 07/11/2007 FEDEX KINKO'S #0617 $89.46 STEVE LUKIN 07/10/2007 07/12/2007 EAT INC $27.86 STEVE LUKIN 07/11/2007 07/12/2007 CUB FOODS, INC. $61.34 STEVE LUKIN 07/11/2007 07/13/2007 THE HOME DEPOT 2801 $3.66 STEVE LUKIN 07/12/2007 07/13/2007 SPRINT *WIRELESS SVCS $787.58 STEVE LUKIN 07/13/2007 07/16/2007 OFFICE MAX $19.67 STEVE LUKIN 07/13/2007 07/16/2007 ESCH CONSTRUCTION SUPPLY $445.17 STEVE LUKIN 07/15/2007 07/16/2007 DE LAGS LANDEN OP01 OF 01 $379.14 STEVE LUKIN 07/15/2007 07/16/2007 VZWRLSS *APOCC VISN $27.04 STEVE LUKIN 07/16/2007 07/17/2007 NFPA NATL FIRE PROTECT $610.00 STEVE LUKIN 07/17/2007 07/18/2007 NARDINI FIRE EQUIPMENT $106.50 STEVE LUKIN 07/17/2007 07/20/2007 ASPEN MILLS 8005717343 $235.35 STEVE LUKIN 07/18/2007 07/19/2007 ADVANCED GRAPHIX INC $408.19 STEVE LUKIN 07/18/2007 07/19/2007 ADVANCED GRAPHIX INC $127.80 STEVE LUKIN 07/18/2007 07/19/2007 ADVANCED GRAPHIX INC $58.04 STEVE LUKIN 07/18/2007 07/19/2007 ADVANCED GRAPHIX INC $74.55 STEVE LUKIN 07/18/2007 07/19/2007 ADVANCED GRAPHIX INC $72.42 STEVE LUKIN 07/19/2007 07/20/2007 METRO FIRE $65.00 STEVE LUKIN 07/09/2007 07/10/2007 WMS *WASTE MGMT WMEZPAY $1,008.79 MARK MARUSKA 07/10/2007 07/12/2007 ON SITE SANITATION INC $1,020.10 MARK MARUSKA 07/12/2007 07/13/2007 LTG POWER EQUIPMENT $62.27 MARK MARUSKA 07/15/2007 07/16/2007 VZWRLSS *APOCC VISN $2.73 MARK MARUSKA 07/17/2007 07/18/2007 MOGREN LANDSCAPE SUPPLY L $10.92 MARK MARUSKA 07/17/2007 07/19/2007 GRUBER'S POWER EQUIPME $88.81 MARK MARUSKA 07/19/2007 07/20/2007 VALLEY CREEK EXPRESS INC $1,000.00 MARK MARUSKA 07/09/2007 07/10/2007 TARGET 00011858 ($12.95) ALEISA METRY Posted Visa Transactions from 07/09/07 to 07/20/07 Trans Date Posting Date Merchant Name Trans Amount Name 07/07/2007 07/09/2007 QWESTCOMM *TN612 $140.58 ROBERT MITTET 07/06/2007 07/09/2007 UNITED RENTALS #D09 $98.41 ED NADEAU 07/11/2007 07/12/2007 UNITED RENTALS #D10 $63.22 BRYAN NAGEL 07/06/2007 07/09/2007 OFFICE DEPOT #1090 $296.53 AMY NIVEN 07/09/2007 07/11/2007 CVS PHARMACY #1751 Q03 $3.40 AMY NIVEN 07/12/2007 07/13/2007 TARGET 00011858 $15.96 AMY NIVEN 07/12/2007 07/16/2007 THE HOME DEPOT 2801 $421.39 ERICK OSWALD 07/13/2007 07/16/2007 OFFICE DEPOT #1090 $26.06 MARY KAY PALANK 07/16/2007 07/17/2007 OFFICE DEPOT #1090 $10.33 MARY KAY PALANK 07/10/2007 07/12/2007 EAT INC $80.25 ROBERT PETERSON 07/09/2007 07/10/2007 GRAFIX SHOPPE $201.29 PHILIP F POWELL 07/11/2007 07/12/2007 TARGET 00011858 $22.34 PHILIP F POWELL 07/12/2007 07/13/2007 NAPA AUTO PARTS # 28438 $16.37 PHILIP F POWELL 07/13/2007 07/16/2007 CC MILITARY SURPLUS LL $18.98 PHILIP F POWELL 07/16/2007 07/17/2007 ROTECK COM LABELS $30.25 PHILIP F POWELL 07/16/2007 07/18/2007 WOLF CAMERA #1530 $17.03 PHILIP F POWELL 07/17/2007 07/18/2007 MEDCO SUPPLY $65.39 PHILIP F POWELL 07/18/2007 07/20/2007 WOLF CAMERA #1530 $7.02 PHILIP F POWELL 07/10/2007 07/11/2007 BOUND TREE MEDICAL LLC $189.94 ROBERT PRECHTEL 07/13/2007 07/16/2007 BOUND TREE MEDICAL LLC $331.91 ROBERT PRECHTEL 07/17/2007 07/18/2007 PHILIPS MEDICAL SYSTEMS $311.90 ROBERT PRECHTEL 07/18/2007 07/19/2007 PRIMARY PRODUCTS COMPA $325.80 ROBERT PRECHTEL 07/18/2007 07/20/2007 METRO SALES INC $1,185.58 WILLIAM J PRIEFER 07/05/2007 07/09/2007 KATH AUTO PARTS NSP $155.22 STEVEN PRIEM 07/05/2007 07/09/2007 FACTORY MOTOR PARTS #19 $47.97 STEVEN PRIEM 07/10/2007 07/11/2007 PAM OIL INC $149.74 STEVEN PRIEM 07/10/2007 07/12/2007 KATH AUTO PARTS NSP $16.19 STEVEN PRIEM 07/10/2007 07/12/2007 VERMEER SALES & SERVICE $14.20 STEVEN PRIEM 07/10/2007 07/12/2007 TOUSLEY FORD 127200039 $74.84 STEVEN PRIEM 07/12/2007 07/13/2007 TRUCK UTILITIES INC $112.13 STEVEN PRIEM 07/12/2007 07/16/2007 KATH AUTO PARTS NSP $188.19 STEVEN PRIEM 07/12/2007 07/16/2007 KATH AUTO PARTS LC $65.86 STEVEN PRIEM 07/12/2007 07/16/2007 CARQUEST 01021229 $182.78 STEVEN PRIEM 07/13/2007 07/16/2007 ZARNOTH BRUSH WORKS $1,206.65 STEVEN PRIEM 07/13/2007 07/16/2007 CARQUEST 01021229 $37.18 STEVEN PRIEM 07/13/2007 07/16/2007 ANDERSON SHOE STORE $99.99 STEVEN PRIEM 07/16/2007 07/18/2007 BOYER FORD TRUCKS INC ($4.50) STEVEN PRIEM 07/16/2007 07/18/2007 BOYER FORD TRUCKS INC ($0.44) STEVEN PRIEM 07/16/2007 07/18/2007 KATH AUTO PARTS NSP $13.16 STEVEN PRIEM 07/18/2007 07/19/2007 HENRIKSEN ACE HARDWARE $15.85 STEVEN PRIEM 07/18/2007 07/19/2007 MACQUEEN EQUIPMENT INC $58.94 STEVEN PRIEM 07/18/2007 07/20/2007 KATH AUTO PARTS NSP $21.66 STEVEN PRIEM 07/18/2007 07/20/2007 FACTORY MOTOR PARTS #19 $95.68 STEVEN PRIEM 07/06/2007 07/09/2007 SHRED -IT 01 OF 01 $149.85 KEVIN RABBETT 07/09/2007 07/10/2007 GRAFIX SHOPPE ($201.29) KEVIN RABBETT 07/09/2007 07/10/2007 BEST BUY MHT 00000109 $42.58 KEVIN RABBETT 07/10/2007 07/10/2007 COMCAST CABLE COMM $34.00 KEVIN RABBETT 07/11/2007 07/12/2007 DOWN TOWNER CARWAS $127.28 KEVIN RABBETT 07/10/2007 07/11/2007 MN OCCUPATIONAL HEALTH $1,417.50 TERRIE RAMEAUX 07/19/2007 07/20/2007 NOVACARE REHB /HEALT $540.00 TERRIE RAMEAUX 07/05/2007 07/18/2007 DALCO ENTERPRISES, INC $805.40 MICHAEL REILLY 07/12/2007 07/16/2007 BEAR 36 AMSTAR $2.98 MICHAEL REILLY 07/05/2007 07/09/2007 LUNA ROSSA TRATTORIA $136.00 AUDRA ROBBINS 07/05/2007 07/09/2007 WABASHA STREET CAVES $107.00 AUDRA ROBBINS 07/06/2007 07/09/2007 CUB FOODS, INC. $5.79 AUDRA ROBBINS 07/10/2007 07/11/2007 TARGET 00011858 $18.89 AUDRA ROBBINS 10 Posted Visa Transactions from 07/09/07 to 07/20/07 Trans Date Posting Date Merchant Name Trans Amount Name 07/10/2007 07/11/2007 MAPLEWOOD PARKS AND RECRE $3.00 AUDRA ROBBINS 07/10/2007 07/12/2007 CAMP MINI POINT $638.00 AUDRA ROBBINS 07/11/2007 07/13/2007 CAMP MINI POINT $88.56 AUDRA ROBBINS 07/12/2007 07/13/2007 CUB FOODS, INC. $59.99 AUDRA ROBBINS 07/12/2007 07/16/2007 RAINBOW FOODS 00088617 $32.29 AUDRA ROBBINS 07/12/2007 07/16/2007 GAMEWORKS MINN #4209 $836.75 AUDRA ROBBINS 07/13/2007 07/16/2007 WONDER /HOSTESS #63 $25.12 AUDRA ROBBINS 07/16/2007 07/17/2007 WALGREEN 00073882 $7.80 AUDRA ROBBINS 07/16/2007 07/17/2007 BOLER EXPRESS CAR WASH $29.99 AUDRA ROBBINS 07/18/2007 07/19/2007 CITY OF EAGAN $225.00 AUDRA ROBBINS 07/18/2007 07/20/2007 ORIENTAL TRADING CO $269.95 AUDRA ROBBINS 07/18/2007 07/20/2007 GAMEWORKS MINN #4209 $814.02 AUDRA ROBBINS 07/10/2007 07/11/2007 UNITED RENTALS #D09 $16.83 ROBERT RUNNING 07/08/2007 07/09/2007 WAL MART $27.30 HARRIET J RYDEL 07/09/2007 07/10/2007 PIONEER PRESS SUBSCRIPTI $100.10 HARRIET J RYDEL 07/09/2007 07/10/2007 PEI WEI ASIANDINER0113 $150.17 HARRIET J RYDEL 07/09/2007 07/10/2007 OFFICE DEPOT #1090 $55.05 HARRIET J RYDEL 07/11/2007 07/12/2007 MENARDS 3059 $13.61 JAMES SCHINDELDECKER 07/12/2007 07/13/2007 MENARDS 3022 $10.50 JAMES SCHINDELDECKER 07/13/2007 07/16/2007 THE HOME DEPOT 2801 $61.63 JAMES SCHINDELDECKER 07/16/2007 07/17/2007 MENARDS 3022 $37.01 JAMES SCHINDELDECKER 07/17/2007 07/19/2007 THE HOME DEPOT 2801 $23.41 JAMES SCHINDELDECKER 07/16/2007 07/17/2007 OFFICE DEPOT #1090 $24.89 DEB SCHMIDT 07/16/2007 07/17/2007 OFFICE DEPOT #1090 $105.97 DEB SCHMIDT 07/17/2007 07/19/2007 OFFICE DEPOT #1090 $74.54 DEB SCHMIDT 07/18/2007 07/20/2007 OFFICE DEPOT #1090 $745.49 DEB SCHMIDT 07/12/2007 07/13/2007 UNITED RENTALS #D09 $146.87 SCOTT SCHULTZ 07/12/2007 07/13/2007 VIKING INDUSTRIAL CENTER $153.56 SCOTT SCHULTZ 07/06/2007 07/09/2007 UNIFORMS UNLIMITED INC $74.85 MICHAEL SHORTREED 07/10/2007 07/12/2007 UNIFORMS UNLIMITED INC $221.89 MICHAEL SHORTREED 07/11/2007 07/13/2007 UNIFORMS UNLIMITED INC $99.13 MICHAEL SHORTREED 07/11/2007 07/13/2007 COMOPARK ANIMAL HOSPITAL $239.56 MICHAEL SHORTREED 07/13/2007 07/16/2007 ARMSTRONG KENNEL $48.99 MICHAEL SHORTREED 07/14/2007 07/16/2007 ABIKESTORE.COM $1,699.98 MICHAEL SHORTREED 07/14/2007 07/16/2007 ABIKESTORE.COM $1,049.92 MICHAEL SHORTREED 07/19/2007 07/20/2007 TI *TASER INTL $450.00 MICHAEL SHORTREED 07/10/2007 07/12/2007 OFFICE DEPOT #1090 $136.62 ANDREA SINDT 07/12/2007 07/16/2007 OFFICE DEPOT #1090 $153.91 ANDREA SINDT 07/12/2007 07/16/2007 MICHAELS #9401 $14.93 CHRISTINE SOUTTER 07/15/2007 07/16/2007 DE LADE LANDEN OP01 OF 01 $626.43 JOANNE M SVENDSEN 07/13/2007 07/16/2007 MOBILE SOLUTION CORP. 300 $37.28 JAMES TAYLOR 07/18/2007 07/19/2007 BREEZY POINT RESORT /RES -C $99.58 DAVID J THOMALLA 07/11/2007 07/13/2007 HUNAN GARDEN RESTAURAN $10.80 SUSAN ZWIEG 07/12/2007 07/16/2007 D BRIANS DELI #3 $9.63 SUSAN ZWIEG 07/18/2007 07/19/2007 CUB FOODS, INC. $25.68 SUSAN ZWIEG 07/18/2007 07/19/2007 CUB FOODS, INC. $8.30 SUSAN ZWIEG $48,477.59 11 Check Register City of Maplewood 08102/2007 Check Date Vendor 73266 0713112007 02464 US BANK 73267 0810712007 03576 EUREKA RECYCLING 73268 0810712007 01337 RAMSEY COUNTY -PROP REC & REV 08107/2007 01337 RAMSEY COUNTY -PROP REC & REV 08107/2007 01337 RAMSEY COUNTY -PROP REC & REV 0810712007 01337 RAMSEY COUNTY -PROP REC & REV 73269 0810712007 01190 XCEL ENERGY 08107/2007 01190 XCEL ENERGY 73270 08107/2007 00008 A M E M 73271 0810712007 03918 ACCOUNTEMPS 73272 0810712007 00111 ANIMAL CONTROL SERVICES INC 73273 08107/2007 00116 APPEARANCE PLUS CAR WASH 73274 08107/2007 03824 ASSURANT EMPLOYEE BENEFITS 73275 08/0712007 02971 BERBEE INFORMATION NETWORKS 73276 08/0712007 03738 BETHEL & ASSOCIATES, PA 73277 0810712007 03513 BRIAN BIERDEMAN 73278 0810712007 03394 BLACK BOX RESALE SERVICES 73279 08/07/2007 00211 BRAUN INTERTEC CORP. 08/07/2007 00211 BRAUN INTERTEC CORP. 08107/2007 00211 BRAUN INTERTEC CORP. 08107/2007 00211 BRAUN INTERTEC CORP. 73280 08/0712007 02929 CNAGLAC 73281 08/0712007 00309 COMMISSIONER OF TRANSPORTATION 73282 08107/2007 03921 COTTAGE GROVE ATHLETIC ASSOC, 73283 08107/2007 00451 EGAN COMPANIES INC 73284 08/0712007 01401 FIRST STUDENT INC 08/0712007 01401 FIRST STUDENT INC 08107/2007 01401 FIRST STUDENT INC 08107/2007 01401 FIRST STUDENT INC 08/0712007 01401 FIRST STUDENT INC 08/0712007 01401 FIRST STUDENT INC 0810712007 01401 FIRST STUDENT INC 73285 0810712007 03516 ANTHONY GABRIEL 73286 08/0712007 00483 IDEACOM MID - AMERICA 73287 08/0712007 02995 INTEGRATED LOSS CONTROL INC 73288 0810712007 03729 KNAAK & KANTRUD PA 73289 0810712007 00827 L M C I T 73290 08/0712007 02280 LINO LAKES LANDSCAPING INC 73291 08/0712007 00936 MAPLEWOOD HISTORICAL SOCIETY 73292 08107/2007 03818 MEDICA 73293 08107/2007 03270 MICHAEL A. MILLERIISN 73294 08/0712007 01085 MN LIFE INSURANCE 73295 08/0712007 03795 NORDQUIST SIGN COMPANY, INC. 73296 08107/2007 01941 PATRICK GRAPHICS & TROPHIES 08107/2007 01941 PATRICK GRAPHICS & TROPHIES 73297 08/0712007 03872 PRO STAFF 73298 08/0712007 03920 QWEST INTERPRISE AMERICA, INC. 73299 0810712007 02001 CITY OF ROSEVILLE 73300 0810712007 01409 S.E.H. 08/07/2007 01409 S.E.H. 08/07/2007 01409 S.E.H. 08107/2007 01409 S.E.H. 08107/2007 01409 S.E.H. 73300 08/0712007 01409 S.E.H. 08/0712007 01409 S.E.H. 08107/2007 01409 S.E.H. 08/0712007 01409 S.E.H. Description Amount FUNDS FOR ATM RECYCLING - JULY PROJ 05 -17 PLANTS TREES FOR ARBOR DAY EVENT PROJ 05 -17 PLANTS MULCH DELIVERY ELECTRIC & GAS UTILITY ELECTRIC CHARGES FALL TRAINING CONFERENCE TEMP EMPLOYEE WEEK END 7120 PATROL & BOARDING FEES 7/16 - 7129 CAR WASHES - MAY & JUNE MONTHLY PREMIUM - AUGUST CISCO ASA 5520 APPLIANCE HR SERVICES 7120 - 7131 K -9 MAINTENANCE - AUG REPLACEMENT PHONE PROJ 06 -16 PROF SRVS THRU 7113 PROJ 07 -15 PROF SRVS THRU 7113 PROJ 06 -17 PROF SRVS THRU 7113 PROJ 07 -14 PROF SRVS THRU 7113 MONTHLY PREMIUM - AUGUST TESTING & SURVEYING PROJ 06-16 1 06 - YOUTH BASKETBALL EXPENSES REPAIR UNIT HEATERS MCC BUS FEES TO WABASHA STREET MCC BUS FEES TO WATER PARK OF MCC BUS FEES TO COMO PARK MCC BUS FEES TO TARGET CENTER MCC BUS FEES TO GAMEWORKS MCC BUS FEES TO FLARETY'S BOWL MCC BUS FEES TO MAPLEWOOD K -9 MAINTENANCE - AUG PHONE REPAIRS RIGHT -TO -KNOW TRAINING - AUG PROSECUTION /LEGAL SERVICE - AUG QUARTERLY PMT MCKNIGHT ROAD PROJECT - ADD'L CHARITABLE GAMBLING TAX MONTHLY PREMIUM - AUGUST ADULT SOFTBALL UMPIRES 7118 - 8/2 MONTHLY PREMIUM - AUGUST PROJ 02 -08 HILLCREST ANIMAL HOSP SUMMER SPORTS AWARDS SPRING SOCCER MEDALS TEMP CONTROLLER WEEK END 7122 MAINT REPAIR ON 911 SYS FROM 415 USED AUDIO RECORDERS PROJ 07 -14 PROF SRVS - JUNE PROJ 07 -01 PROF SRVS - JUNE PROJ 06 -02 PROF SRVS - JUNE PROJ 04 -21 PROF SRVS - JUNE PROJ 06 -17 PROF SRVS - JUNE PROJ 06 -05 PROF SRVS - JUNE PROJ 03 -20 PROF SRVS - JUNE PROJ 02 -07 PROF SRVS - JUNE PROJ 04 -05 PROF SRVS - JUNE 10,000.00 12,692.84 2,233.31 164.01 83.07 34.08 24,306.24 1,190.92 375.00 1,76571 1,328.32 219.39 9,045.31 5,620.56 3,031.25 35.00 69.23 5,351.89 3,362.75 2,916.50 1,843.50 509.66 271.39 4,938.40 2,980.00 297.50 261.88 250.00 242.00 226.25 155.00 155.00 35.00 953.00 713.00 16,500.00 2,947.00 3,400.00 100.00 128,310.00 2,880.00 3,397.60 2,875.00 2,117.33 439.31 2,276.08 213.00 500.00 34,294.85 26,491.65 5,147.66 2,457.62 1,511.74 1,179.72 661.32 517.02 220.50 12 Check Register City of Maplewood 08102/2007 Check 73301 73302 73303 73304 73305 73307 73308 73309 73310 73311 Date 0810712007 0810712007 0810712007 0810712007 0810712007 0810712007 0810712007 08107/2007 08107/2007 0810712007 0810712007 0810712007 0810712007 08/0712007 08/0712007 0810712007 0810712007 0810712007 0810712007 0810712007 0810712007 0810712007 0810712007 08107/2007 08107/2007 08/0712007 08/0712007 0810712007 0810712007 08107/2007 08107/2007 0810712007 0810712007 0810712007 0810712007 0810712007 0810712007 0810712007 0810712007 08107/2007 08107/2007 0810712007 0810712007 0810712007 0810712007 08/0712007 08/0712007 0810712007 0810712007 0810712007 0810712007 0810712007 Vendor Description Amount 01409 03889 03919 01550 01578 01578 01574 01574 01574 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 02069 03420 01683 00529 00529 01807 S.E.H. MEGAN SHEEHAN RICHARD STARK SUMMIT INSPECTIONS T R F SUPPLY CO. T R F SUPPLY CO. T.A. SCHIFSKY & SONS, INC T.A. SCHIFSKY & SONS, INC T.A. SCHIFSKY & SONS, INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE DRAIN SERVICES INC ULTIMATE MARTIAL ARTS INC UNIFORMS UNLIMITED INC UNION SECURITY INSURANCE CO UNION SECURITY INSURANCE CO SUSAN ZWIEG PROJ 03 -04 PROF SRVS - JUNE SOFTBALL UMPIRE SOFTBALL UMPIRE ELECTRICAL INSPECTIONS MISC SUPPLIES POPUP SCRIM TOWELS VARIOUS BITUMINOUS MATERIALS VARIOUS BITUMINOUS MATERIALS VARIOUS BITUMINOUS MATERIALS PROJ 07 -15 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -14 SEWER TELEVISING PROJ 07 -15 SEWER TELEVISING KIDSMART INSTRUCTOR FEE 7117 POLICE VEST LTD PALN 4043120 -2 AUGUST STD PLAN 4043120 -1 AUGUST REIMB FOR MILEAGE 7125 -7126 135.84 246.00 132.00 1,892.28 292.87 169.33 1,281.92 577.52 491.61 485.00 485.00 375.00 350.00 350.00 350.00 350.00 275.00 275.00 275.00 275.00 275.00 275.00 275.00 275.00 275.00 275.00 275.00 275.00 275.00 275.00 275.00 275.00 275.00 275.00 275.00 275.00 275.00 185.00 160.00 160.00 160.00 160.00 160.00 160.00 160.00 160.00 85.00 270.00 678.95 2,845.83 1,647.70 167.33 45 Checks in this report. 13 CITY OF MAPLEVVOOD Disbursements via Debits bu Checking account Transmitted Date O7/26/O O7/2G/07 U7/2G/07 U7/26/0T UT/27/O7 O7/27/0T U7/27/07 U7/3O/0T OT/30/O7 O7/30/07 U7/30/07 U7/3O/0T UT/31/O7 O7/31/0T U7/31/07 Settlement Date O7/27/O7 O7/27/0T U7/27/07 07/27/0T OT/3D/O7 O7/30/07 U7/30/07 U7/31/0T O7/31/O7 O7/31/0T U7/31/07 U7/31/0T O8/01/O7 O8/U1/07 U8/O1/07 Payee MN State Treasurer MN Dept of Natural Resources |CyNA(Vantagepointe) Orchard Trust MN State Treasurer U.S. Treasurer P.E.R.A. W1N State Treasurer yNidAmerice |NG MN State Treasurer VV| Dept ofRevenue Labor Unions MN State Treasurer US Bank US Bank VISA One Card K�� Description Drivers License/Deputy Registrar DNR electronic licenses Deferred Compensation Deferred Compensation Drivers Licenae/OeputyRegie\nar Federal Payroll Tax P.E.R.A. Drivers License/Deputy Registrar HRA Flex plan State Payroll Tax State Payroll Tax Union Dues Drivers Licenae/OeputyRegie\nar 17 Debt Service payments Credit Card fees Amount 23,688.47 736.00 3,983.66 22,874.00 10,860.00 122.854.06 66,434.56 20,385.63 1.946.35 23,190.67 1.059.73 3,936.25 23.670.75 1.908.490.01 1,190.58 2 14 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 07!27107 CAVE, REBECCA 397.80 07127107 HJELLE, ERIK 397.80 07127/07 JUENEMANN, KATHLEEN 397.80 07127/07 ROSSBACH, WILLIAM 397.80 07/27/07 COPELAND, EUGENE 3,090.00 07/27107 RYDEL, HARRIET 1,651.10 07/27/ FARR, LARRY 4,940.11 07/27/ PALANK, MANDY 280.50 07/27/07 RAMEAUX, THERESE 2,737.81 07127/07 MITTET, ROBERT 3,366.86 07127/07 NARIKAWA, MALIA 39798 07127/07 ANDERSON, CAROLE 489.25 07/27/07 DEBILZAN, JUDY 1,229.59 07/27/07 JACKSON, MARY 2,140.37 07/271'07 KELSEY, CONNIE 2,256.01 07/271'07 FRY, PATRICIA 1,808.01 07127/07 GUILFOILE, KAREN 3,366.86 07127/07 KROLL, LISA 1,453.65 07127/07 MORSON, JOHN 552.00 07127/07 SCHMIDT, DEBORAH 2,047.67 07/27/07 SPANGLER, EDNA 855.69 07/27/07 CORTESI, LUANNE 816.81 07/27; JAGOE, CAROL 1,728.46 07/27; KELLY, LISA 1,112.98 07/271'07 LARSON, MICHELLE 944.22 07/271'07 MECHELKE, SHERRIE 978.99 07127/07 MOY, PAMELA 97899 07127/07 OSTER, ANDREA 1,774.82 07/27/07 WEAVER, KRISTINE 1,893.36 07/27/07 CORCORAN, THERESA 1,746.15 07/271`07 POWELL, PHILIP 2,589.83 07/271`07 RICHIE, CAROLE 1,733.08 07127/07 THOMALLA, DAVID 4,429.00 07127/07 ABEL, CLINT 2,606.12 07127/07 ALDRIDGE, MARK 3,420.09 07127/07 BAKKE, LONN 2,490.82 07/27107 BARTZ, PAUL 2,895.82 07/27107 BELDE, STANLEY 2,583.24 07/27/ BIERDEMAN, BRIAN 2,709.13 07/27/ BOHL, JOHN 3,152.26 07/27/07 BUSACK, DANIEL 2,400.11 07/27/07 COFFEY, KEVIN 2,400.11 im CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 07127/07 CROTTY, KERRY 2,830.77 07127107 DOBLAR, RICHARD 3,687.13 07127/07 FREDERIKSEN, DAWN 1,64593 07127/07 FRITZE, DEREK 1,64593 07127/07 GABRIEL, ANTHONY 2,850.82 07127/07 HAWKINSON JR, TIMOTHY 1,645.93 071271`07 HEINZ, STEPHEN 2,922.59 071271`07 HILBERT, STEVEN 2,881.30 07127/07 JOHNSON, KEVIN 4,033.65 07127/07 KALKA, THOMAS 739.88 07127/07 KARIS, FLINT 3,831.72 07127/07 KONG, TOMMY 2,400.11 07/27107 KROLL, BRETT 2,554.62 07/27107 KVAM, DAVID 3,523.42 07/27/ LANGNER, TODD 2,140.10 07/27/ LARSON, DANIEL 2,429.54 07127/07 LINTNER, HOLLY 673.48 07127/07 LU, JOHNNIE 2,466.33 07127/07 MARINO, JASON 2,400.11 07127/07 MARTIN, JERROLD 2,514.38 07127107 MCCARTY, GLEN 2,699.48 07127107 METRY, ALESIA 2,554.62 071271'07 NYE, MICHAEL 2,295.84 071271'07 OLSON, JULIE 2,445.82 07127/07 PALMA, STEVEN 2,810.28 07127/07 RABBETT, KEVIN 3,587.70 07127/07 RHUDE, MATTHEW 2,228.35 07127/07 STEFFEN, SCOTT 3,522.59 07/27/07 STEINER, JOSEPH 2,568.54 07/27/07 SYPNIEWSKI, WILLIAM 2,103.01 07/27; SZCZEPANSKI, THOMAS 2,537.23 07/27; TRAN, JOSEPH 2,722.62 071271'07 WENZEL, JAY 2,598.76 07127/07 XIONG, KAO 2,543.58 07127/07 BERGERON, JOSEPH 3,501.02 07127/07 DUGAS, MICHAEL 2,80491 07127107 ERICKSON, VIRGINIA 2,689.80 07127107 FLOR, TIMOTHY 3,310.33 071271`07 FRASER, JOHN 2,945.66 071271`07 LANGNER, SCOTT 2,445.82 07127107 THEISEN, PAUL 3,301.06 07127107 THIEVES, PAUL 3,190.01 in CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 07127107 BARTA, JEREMY 3,190.18 071271'07 BASSETT, BRENT 687.44 07127/07 BECK, PATRICK 1,404.80 07127/07 BECK, YANCEY 1,285.84 07127/07 BECKER, SHANE 930.32 07127/07 CORK, JEFFRY 460.13 071271`07 CRISTOFONO, BRIAN 2,319.04 071271`07 CRUMMY, CHARLES 1,291.00 07127/07 DANUKOS, DAVID 956.68 07127/07 DAWSON, RICHARD 3,494.52 07127/07 DUELLMAN, KIRK 3,189.01 07127/07 EVANS, JASON 503.37 07/27107 EVERSON, PAUL 4,132.84 07/27107 FERGUSON, ROBERT 992.68 07/27/ FITZGERALD, EDWARD 1,413.79 07/27/ GARZA, BRANDON 664.54 07127/07 HAGEN, MICHAEL 935.57 07127 /07 HALWEG, JODI 3,202.55 07127/07 HARP, COREY 2,288.84 07127/07 HEFFERNAN, PATRICK 2,518.78 07127107 HJELLE, ERIK 1,603.42 07127107 IMM, TRACY 1,275.08 071271'07 JOHNSON, DOUGLAS 3,395.87 071271'07 KALKA, THOMAS 2,185.91 07127/07 KNAPP, BRETT 1,876.91 07127/07 MAHONEY, KENNETH 789.71 07127/07 MILLER, NICHOLAS 1,430.04 07127/07 MUTZENBERGER, JODY 329.58 07/27/07 NOVAK, JEROME 3,459.78 07/27/07 NOWICKI, PAUL 1,744.31 07/27; OLSON, JAMES 2,335.29 07/27; OPHEIM, JOHN 2,190.58 071271'07 PARSONS, KURT 4,017.33 071271'07 PETERSON, MARK 1,085.64 07127/07 PETERSON, ROBERT 2,960.56 07127/07 PODOBINSKI, LAURENCE 1,851.48 07127107 PRECHTEL, ROBERT 3,123.07 07127107 RAINEY, JAMES 1,535.35 071271`07 REYNOSO, ANGEL 1,113.91 071271`07 RICE, CHRISTOPHER 1,003.61 07127107 RIEMENSCHNEIDER, RONALD 743.78 07127107 SCHOLEN, CHRISTOPHER 940.12 17 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 07/27/07 SCHULTZ, JEROME 1,042.74 07/27/07 SCHWARTZ, SHAWN 878.88 07/27/07 STANWAY, ROBERT 805.02 07/27/07 SVENDSEN, RONALD 4,92692 07/27/07 THOMPSON, JAMES 414.04 07/27/07 WASHENBERGER, CHARLES 728.47 07/271`07 WHELEHAN, ROBERT 1,611.07 07/271`07 GERVAIS -JR, CLARENCE 3,146.15 07/27/07 LUKIN, STEVEN 4,016.18 07/27/07 ZWIEG, SUSAN 1,883.22 07/27/07 DOLLERSCHELL, ROBERT 293.39 07/27/07 AHL, R. CHARLES 4,500.69 07/27/07 JAMIESON, BRYAN 684.00 07/27/07 KNUTSON, LOIS 1,616.56 07/27/07 KONEWKO, DUWAYNE 3,059.51 07/27/07 NIVEN, AMY 1,294.62 07/27/07 PRIEFER, WILLIAM 2,601.27 07/27/07 AHL, GREGORY 840.00 07/27/07 BRINK, TROY 2,571.57 07/27/07 DEBILZAN, THOMAS 1,948.55 07/27/07 EDGE, DOUGLAS 2,065.56 07/27/07 FOERG, ELIZABETH 1,071.00 07/271'07 FREBERG, RONALD 886.31 07/271'07 HAMRE, MILES 1,000.00 07/27/07 JONES, DONALD 2,172.57 07/27/07 MEISSNER, BRENT 470.00 07/27/07 MEYER, GERALD 2,027.39 07/27/07 NAGEL, BRYAN 2,486.01 07/27/07 OSWALD, ERICK 2,141.26 07/27/07 RUNNING, ROBERT 2,009.75 07/27/ SETNES, SAMUEL 840.00 07/27/ TEVLIN, TODD 1,911.75 07/27/'07 BURLINGAME, NATHAN 1,599.78 07/27/'07 DUCHARME, JOHN 2,486.06 07/27/07 ENGSTROM, ANDREW 1,953.35 07/27/07 JACOBSON, SCOTT 1,953.35 07/27/07 JAROSCH, JONATHAN 2,191.75 07/27/07 KREGER, JASON 2,019.22 07/271`07 KUMMER, STEVEN 2,602.03 07/271`07 LABEREE, ERIN 2,882.35 07/27/07 LINDBLOM, RANDAL 2,486.06 07/27/07 MAHLER, MATTHEW 993.03 im CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 07127107 O'CONNOR, DONOVAN 878.40 07127107 SCHREMPP, ANTHONY 668.47 07127/07 SKOWYRA, NICHOLAS 946.40 07127/07 THOMPSON, MICHAEL 2,733.67 07127/07 ZIEMAN, SCOTT 1,056.00 07127/07 LUND, MARK 960.00 071271`07 MARUSKA, MARK 2,837.03 071271`07 NAUGHTON, JOHN 1,911.75 07127107 SCHINDELDECKER, JAMES 1,950.86 07127107 BIESANZ, OAKLEY 197.41 07127/07 DEAVER, CHARLES 635.49 07127/07 GERNES, CAROLE 498.75 07/27107 HAYMAN, JANET 892.49 07/27107 HUTCHINSON, ANN 2,400.31 07/27/ GAYNOR, VIRGINIA 2,121.35 07/27/ EKSTRAND, THOMAS 3,495.41 07127/07 LIVINGSTON, JOYCE 1,038.46 07127/07 SINDT, ANDREA 1,803.43 07127/07 THOMPSON, DEBRA 690.46 07127/07 YOUNG, TAMELA 1,681.05 07/27/07 FINWALL, SHANN 2,738.55 07127107 ROBERTS, KENNETH 2,935.42 071271'07 BRASH, JASON 1,589.35 071271'07 CARVER, NICHOLAS 2,939.21 07127/07 FISHER, DAVID 3,823.36 07127/07 RICE, MICHAEL 2,278.95 07127/07 SWAN, DAVID 2,346.15 07127/07 WELLENS, MOLLY 1,369.09 07/27/07 BURLINGAME, SARAH 750.75 07/27/07 SAMUELSON, MICHAEL 2,109.33 07/27; BJORK, ALICIA 740.00 07/27; BJORK, BRANDON 860.00 071271'07 COLEMAN, JOHN 341.50 071271'07 OHLHAUSER, MEGHAN 1,120.00 07127/07 ROBBINS, AUDRA 2,369.00 07127/07 SHERRILL, CAITLIN 410.25 07127107 TAUBMAN, DOUGLAS 3,024.90 07127107 TAYLOR, JAMES 1,856.47 071271'07 GERMAIN, DAVID 1,957.79 071271`07 NORDQUIST, RICHARD 1,948.55 07127/07 SCHULTZ, SCOTT 2,186.51 07127107 ANDERSON, ANTHONY 343.20 li' CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 07127/07 ANZALDI, MANDY 1,850.05 071271'07 CAREY, HEIDI 2,243.81 07127 /07 CRAWFORD - JR, RAYMOND 162.50 07127/07 EVANS, CHRISTINE 841.24 07127/07 HER, CHONG 266.50 07127/07 HER, PHENG 245.44 071271`07 HOFMEISTER, MARY 879.27 071271`07 PELOQUIN, PENNYE 528.46 07127/07 STAPLES, PAULINE 3,028.20 07127107 TOLBERT, FRANCINE 117.50 07127/07 ZIELINSKI, JUDY 107.80 07127/07 BIGGS, ANNETTE 51.00 07/27107 BRENEMAN, NEIL 415.81 07/27107 BRUSOE, AMY 94.50 07/27/ BRUSOE, CRISTINA 565.64 07/27/ CRONIN, CHAD 364.00 07127/07 DEL ROSARIO, THERESA 39.00 07127/07 DUNN, RYAN 1,010.79 07127/07 ERICKSON- CLARK, CAROL 47.50 07127/07 EVANS, KRISTIN 4390 07127107 FONTAINE, KIM 813.86 07/27/07 GIEL, NICOLE 56.00 071271'07 GREDVIG, ANDERS 472.86 071271'07 HALEY, BROOKE 420.00 07127 /07 HASSENSTAB, DENISE 89.40 07127/07 HORWATH, RONALD 2,336.04 07127/07 IRISH, PETER 89.38 07127/07 JOHNSON, JAMES 224.13 07/27/07 KOEHNEN, AMY 156.30 07/27/07 KOEHNEN, MARY 1,448.32 07/27; KRONHOLM, KATHRYN 714.11 07/27; LAMEYER, ZACHARY 125.88 071271'07 MATHEWS, LEAH 254.98 07127107 NELSON, MARCY 547.50 07127/07 PROESCH, ANDY 450.79 07127/07 RYAN, ERICA 54.60 07127107 SCHAEFER, ANDREA 46.10 07127107 SMITH, ANN 236.40 071271`07 TAYLOR, JASON 42.19 071271`07 TRUE, CAROLINE 46.20 07127107 TUPY, HEIDE 127.20 07127/07 TUPY, MARCUS 275.63 NE CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 071271'07 WOLFGRAM, MARY 447.85 071271'07 GROPPOLI, LINDA 336.00 07127/07 HER, SHILLAME 49.20 07127/07 HOLMGREN, STEPHANIE 140.63 07127/07 PARAYNO, GUAI 215.80 07127/07 BEHAN, JAMES 1,948.97 071271`07 PATTERSON, ALBERT 1,204.92 071271`07 PRINS, KELLY 1,108.62 07127107 REILLY, MICHAEL 1,756.55 07127107 SCHOENECKER, LEIGH 355.20 07127/07 VANG, HUE 59.60 07127/07 VANG, TIM 266.40 07/27107 AICHELE, CRAIG 2,014.63 07/27107 PRIEM, STEVEN 2,191.75 07/27/ WOEHRLE, MATTHEW 1,814.15 07/27/ BERGO, CHAD 2,355.82 07127/07 FOWLDS, MYCHAL 2,561.82 07127/07 FRANZEN, NICHOLAS 1,845.50 73196 07120/07 GRAF, MICHAEL 7,882.80 1002582 07127/07 LONGRIE, DIANA 452.00 1002583 07127107 JAHN, DAVID 1,689.17 1002584 07127107 MORIN, TROY 144.50 1002585 071271'07 PALANK, MARY 1,748.46 1002586 071271'07 SVENDSEN, JOANNE 1,927.18 1002587 07127/07 SHORTREED, MICHAEL 3,268.81 1002588 07127/07 WELCHLIN, CABOT 2,560.59 1002589 07127/07 ACOSTA, MARK 1,228.32 1002590 07127/07 AMBORN, JASON 1,031.98 1002591 07/27/07 ANDERSON, BRIAN 1,867.01 1002592 07/27/07 BAHL, DAVID 1,256.74 1002593 07/27; BAUMAN, ANDREW 1,400.32 1002594 07/27; BOURQUIN, RON 1,557.71 1002595 07127/07 BUCHE, JOETTE 2,38990 1002596 071271'07 CAPISTRANT, JOHN 1,080.60 1002597 07127/07 CAVE, GEORGE 1,182.39 1002598 07127 /07 CROMETT, MARK 357.51 1002599 07127107 DIETZ, EDWARD 1,384.11 1002600 07127107 DITTEL, MICHAEL 1,586.32 1002601 071271`07 DUELLMAN, AMY 1,105.84 1002602 071271`07 FASULO, WALTER 1,779.56 1002603 07127107 HAKSETH, NATHAN 582.61 1002604 07127 /07 HALE, JOSEPH 3,128.66 21 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 1002605 07127107 HERLUND, RICK 2,366.04 1002606 071271'07 HUTCHINSON, JAMES 1,440.80 1002607 07127 /07 KANE, ROBERT 2,566.75 1002608 07127 /07 KARNOWSKI, SANDRA 2,326.09 1002609 07127/07 KOEHN, CORY 1,231.23 1002610 07127/07 KONDER, RONALD 1,188.26 1002611 071271`07 KORTUS, WILLIAM 970.33 1002612 071271`07 LIDBERG, MICHAEL 1,634.11 1002613 07127107 LOCHEN, MICHAEL 2,059.69 1002614 07127/07 MALLORY, GORDON 1,983.70 1002615 07127/07 MCGOVERN, JOHN 1,487.04 1002616 07127/07 MELANDER, JON 1,556.88 1002617 07/27107 MELLEN, RICHARD 1,383.70 1002618 07/27107 MONK, JOHN 633.92 1002619 07/27/ NALIPINSKI, STEPHEN 955.09 1002620 07/27/ NOLAN, PAUL 1,454.87 1002621 07127/07 RAVENWALD, CORINNE 705.09 1002622 07127/07 RICE, DANIEL 1,361.56 1002623 07127 /07 RIDER, JEFFREY 1,448.46 1002624 07127/07 ROBERTSON, STEVEN 1,864.15 1002625 07127107 ROMANIK, JAMES 1,307.56 1002626 07127107 SCHADT, JEFFREY 1,028.88 1002627 071271'07 SKOK, STEPHEN 1,248.67 1002628 071271'07 SOLHEID, DALE 751.02 1002629 07127/07 STELLA, JAMES 1,498.52 1002630 07127/07 WHITE, JOEL 954.00 1002631 07127/07 BUCKLEY, BRENT 1,544.95 1002632 07127 /07 ANDERSON, MICHAEL 864.00 1002633 07/27/07 EDSON, DAVID 1,988.28 1002634 07/27/07 GORE, MICHAEL 960.00 1002635 07/27; HELEY, ROLAND 442.43 1002636 07/27; HINNENKAMP, GARY 1,959.35 1002637 071271'07 LINDORFF, DENNIS 1,953.17 1002638 071271'07 NOVAK, MICHAEL 1,948.55 1002639 07127/07 OLSON, SCOTT 726.00 1002640 07127/07 BERGREN, KIRSTEN 90.00 1002641 07127107 SOUTTER, CHRISTINE 1,345.00 1002642 07127107 FARLEY, JAMIE 829.50 1002643 071271`07 GEBHARD, MADELINE 840.00 1002644 071271`07 GOODRICH, DANIELLE 152.63 1002645 07127/07 MALLET, AMANDA 279.00 1002646 07127/07 RYCHLICKI, NICHOLE 52.50 22 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 1002647 071271'07 HAAG, MARK 1,948.55 1002648 071271'07 NADEAU, EDWARD 3,06198 1002649 07127/07 GLASS, JEAN 1,924.86 1002650 07127 /07 HANSEN, LORI 2,302.26 1002651 07127/07 NAGEL, BROOKE 551.75 1002652 07127/07 SIMPSON, JOSEPH 194.43 1002653 071271`07 ANDERSON, JOSHUA 154.43 1002654 071271`07 ANDERSON, JUSTIN 164.29 1002655 07127/07 BENJAMIN, AYLA 238.00 1002656 07127/07 BRENEMAN, SEAN 294.89 1002657 07127/07 BUCHMAYER, NICOLLET 360.75 1002658 07127/07 CHASTAN, ADAM 47.13 1002659 07/27107 COSTA, JOSEPH 132.20 1002660 07/27107 DEMPSEY, BETH 98.00 1002661 07/27/ FENGER, JUSTIN 520.35 1002662 07/27/ FLETCHER, LOGAN 56.88 1002663 07127/07 GRUENHAGEN, LINDA 342.78 1002664 07127 /07 HAGSTROM, EMILY 29.25 1002665 07127/07 HERM. BREANNA 250.25 1002666 07127/07 HOLMBERG, LADONNA 289.00 1002667 07127/07 JOYER, JENNA 92.63 1002668 07127/07 KOLLER, NINA 116.44 1002669 071271'07 KOVACS, BREANNA 182.00 1002670 071271'07 LYNCH, KAYLA 48.75 1002671 07127/07 MCMAHON, MELISSA 155.20 1002672 07127/07 NWANOKWALE, MORDY 118.13 1002673 07127/07 PEHOSKI, JOEL 81.90 1002674 07127 /07 RICHTER, DANIEL 34.00 1002675 07/27/07 RICHTER, NANCY 449.75 1002676 07/27/07 ROGNESS, TRYGGVE 482.15 1002677 07/27; ROSTRON, ROBERT 451.50 1002678 07/27; RYDEEN, ARIEL 64.73 1002679 07127107 SAUCERMAN, MICHAEL 556.26 1002680 07127107 SCHAEFER, NATALIE 8.13 1002681 07127/07 SCHMIDT, EMILY 444.23 1002682 07127/07 SCHMIDT, JOHN 91.00 1002683 07127/07 SCHREINER, MICHELLE 280.10 1002684 07127/07 SCHUNEMAN, GREGORY 104.00 1002685 071271`07 SMITLEY, SHARON 201.20 1002686 071271`07 TRUE, ANDREW 504.43 1002687 07127 /07 VASKO, BEN 169.00 1002688 07127/07 WARNER, CAROLYN 276.65 23 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 1002689 071271'07 WERNER, REBECCA 409.73 1002690 071271'07 WHITE, NICOLE 114.60 1002691 07127/07 WICKNER, KRISTY 104.00 1002692 07127/07 WILLIAMS, KRISTINE 20.70 1002693 07127/07 WINEGAR, JILL 18.65 1002694 07127/07 WOODMAN, ALICE 161.00 1002695 071271`07 ZALK, IDA 255.16 1002696 071271`07 BOSLEY, CAROL 330.40 1002697 07127/07 GENNOW, PAMELA 408.75 1002698 07127/07 OIL, REBECCA 15.10 1002699 07127/07 PATTERSON, FELORENZA 365.75 1002700 07127/07 SATTLER, CASSANDRA 30.88 1002701 07/27107 SATTLER, MELINDA 222.00 1002702 07/27107 STODGHILL, AMANDA 36.25 1002703 07/27/ ZAGER, LINNEA 173.38 1002704 07/27/ BIRKHOLZ, TYLER 87.00 1002705 07127/07 DOUGLASS, TOM 1,45998 1002706 07127/07 GADOW, ANNA 35091 1002707 07127/07 HER, CHEE 107.73 1002708 07127/07 HER, PETER 166.80 1002709 07127/07 O'GRADY, VICTORIA 264.55 1002710 07127/07 SCHULZE, KEVIN 232.00 1002711 071271'07 VANG, KAY 273.80 1002712 071271'07 VUE, LOR PAO 235.20 578,561.60 24 To: Greg Copeland, City Manager From: Chief of Police David J. Thornalla Subject: Donation to Maplewood Police Reserves Date: July 27, 2007 Introduction The Maplewood Police Reserves have received a donation from the Ramsey County Agricultural Society, and City Council approval is required before this donation can be accepted. This year, as they have for the past several years, the Maplewood Police Reserves provided assistance to the Ramsey County Fair by assisting with traffic control, the White Bear Avenue Parade, and patrolling the fairgrounds for the duration of the fair. To show their appreciation for the many hours of service provided by the Reserves, the Ramsey County Agricultural Society has donated $425 to be used for their equipment and/or training. City Council approval is required before this donation can be accepted. Recommendation It is recommended that approval be given to accept this donation and that the necessary budget adjustments be made so the funds can be expended as designated. Action Required Submit to the City Council for review and action. DJT:js Agenda Item 13 TO: City Manager, Greg Copeland FROM: IT Director, MVCh8l FOVVldS SUBJECT: Authorization to sign Sprint agreement for installation of signal amplifying equipment DATE: /\UgUSt 06 2007 Introduction The City 0f Maplewood primarily uses Sprint 8ndN8xL8|8s our cell phone carrier. Signal strength within the MCC, Public Works and City Hall buildings is very low causing many dropped or missed calls. An increase in signal via amplifiers should alleviate our current signal issues. Background Sprint was contacted and asked to do a site survey where a technician came onsite and measured signal strength. |i was determined that adding amplifiers would be the best route to increase signal strength. Sprint has agreed to install and maintain the equipment (valued at roughly $20,000) at no charge to us other than the stipulation that vve add 15 new devices over the next 8 months and maintain our current number of devices for 3years. All departments are happy with the services they are currently receiving and have O0 intentions Of changing services in the next 3years. Budget Impact The cost of the 15 new devices will be paid for by each users department. Recommendation It is r9oO[nnlend8d that authorization be given to sign Sprint agreement for iDSt@Uohon Ofsignal amplifying Action Rewired Submit to City Council for review and approval. Attachments: 1. Sprint contract CUSTOM NETWORK SOLUTIONS BASIC AGREEMENT (Government Customer Version) This Custom Network Solutions Basic Agreement ("Agreement") is made between Sprint Solutions, Inc., as contracting agent on behalf of the Sprint affiliated endUon providing mim|oeo telecommunications equipment and services ("Sprint") and City of Maplewood ("Customer"). BACKGROUND A. Customer owno, leases, aubleanoe. Uoonyoe or uses real property including all or a portion of the building(s) located at the following address: 1835 County Road 8 East, Mmp|ewmod, KWN 55109: 2100 White Bear Ave. N, Maplewood, MIN 55109; 1S82 County Road B East, Maplewood, MIN 5518S (the ^Premisee^). B. Customer is a state or |oou| government entity oragency. Sprint defines "government entities and agencies" as those entities that receive their primary funding support through the allocation ofappropriated public funds and are entitled to exercise sovereign rights and privileges. C. SphnL, through its dfi|iates, operates the Sprint (CD/NA) National Network and the Noxk+| (iDEN) National Network to provide wireless telecommunications services in certain geographic areas of the United States (the "Services"). D. Customer iaa party to, o/ia otherwise authorized |n purchase Sprint Services under, one ormore Sprint wireless agreements (m||eohve|y. the "Service Agreemenf). E. Customer doximx that Sprint inaiaU, npongo and maintain certain in-building vviro|eao distribution equipment to enhance the coverage n[ Services et the Premises (the ^Equipment^). Project Name: City uf Maplewood 183U(MN) Project ID: EK0B0YN00388 Project Name: City uf Maplewood %1OU(KQN) Project ID: EK0BKXN00487 Project Name: City of Maplewood 1SD2(KXN) Project ID: EK08K8N00408 AGREEMENT t TERM. The initial term cf this Agreement will begin on the date the Agreement is signed by both parties (the "Effective Dote) and continue for years ("Initial Term"). Thereafter, this Agreement will automatically renew for successive renewal 1enna of 12 months (each a "Renewal Term") unless either party provides written notice |othe other no |eyn than 120 days before the expiration of the then-current Term of its intent not tn enter into e Renewal Term. The Initial Term and all Renewal Terms make up 2.1 Commitment and Shortfall. Beginning 12 months after installation of the Equipment and continuing for the remainder of the Term, Customer will purchase, activate and maintain in a Service hm generating etatue, a minimum of: 159 Devices ("Purchase Commitment") of which 15 Devices will be purchased after the Effective Date. For each month Customer fails to satisfy the Purchase Commitment, Customer will pay Sprint a monthly shortfall fee equal to the number of Devices subject to the Purchase Commitment less the number of active Devices, multiplied by $40.00 (the "Monthly Shortfall Fee"). 2.2 Capital Recovery. If this Agreement is terminated before the end of the Term for Customer's convenience under Section 1U2A. for signal interference under Section 8.2and 1O.1.B.or for Customer's default under Section 10.1.E. Customer will pay a fee equal 0u (A) the number of Devices in the Purchase Commitment; (B) multiplied by $40.00. (C) multiplied by the number of months otherwise remaining in the then-current Term after the date of termination (the "Capital Recovery Fee"). 2.3 Engineering and Connection. Customer will pay Sprint on engineering and connection fee of $0.00 within 30 days following the Effective Date. 3. LICENSE AND USE. Customer grants Sprint a license to install, operate, maintain and remove the Equipment et the Premises. Sprint may replaoe, modify and upgrade the Equipment as appropriate. Sprint will use the Premises in a manner that will not unreasonably disturb Customer's occupancy. Customer will provide Sprint with escorted access to the Premises during Customer's normal business hours and ai other times as agreed by the parties. Customer will provide Sprint with a contact telephone number to oa|| 24 hours a day, 7 days u week Lo arrange for emergency uooeoa to the Premises. Sprint will retain exclusive ownership of the Equipment at all times. Sprint will have no obligation 10 inn1u||, operate or maintain the Equipment at any Customer facilities other than the Premises. 4. CUSTOMER REPRESENTATIONS. Customer has the right to enter into this Agreement and the authority to grant Sprint the 0000es and license to use the Premises. Customer has obtained or will obtain all necessary permission, consent and approvals required for innkd|adon, operation and maintenance of the Equipment. Customer represents that the Premises and all improvements are in substantial compliance with building, |ife/safeLy, disability and other laws, codes and regulations of applicable governmental authorities applicable to Customer's and Sprint's use of the Premises. Template #287969vl SPRINT CONFIDENTIAL AND PROPRIETARY INFORMATION Template Rev. May-07 5.1 Within 60 days following the expiration mtermination of this Agreement, unless otherwise agreed toinwriting by the partiee, moeotherwise required by applicable law m regulation, Sprint may enter the Premises without recourse to legal pmoaedinga, and remove and take possession of the Equipment. Sprint moy, at he option, remove any cabling that is connected to or a part of the Equipment. Upon removal of the Equipment, Sprint will restore the Premises to substantially its original condition at the beginning of this Agreement, except for ordinary wear and tear. 5.2 Customer will give Sprint at least 90 days advance written notice of Customer's intent to vacate the Premises and Sprint will have the right to remove the Equipment at any time following receipt of Customer's notice. 6. ASSIGNMENT. Each party may assign this Agreement to its subsidiaries, affiliates, successor legal entities, mto any entity acquiring all or substantially all of its assets. This Agreement may not otherwise be assigned by either party without the other party's prior written consent, which consent may not be unreasonably conditioned, withheld or delayed. 7. UTILITIES. CueLomer, at its expenae, will provide Sprint with e|ooLrioo| eomioe for immediate hook-up as required for installation and operation of the Equipment Customer agrees that Sprint's obligation to insLal|, operate and maintain the Equipment is contingent on access to appropriate ud|Uion, including electrical nomine and aT-1 telecommunications line, at the Premises during the Term. Sprint will be responsible for the monthly recurring oou1 of telecommunications service provided via any l-1 telecommunications lines required for the Equipment. 8. INTERFERENCE. 8.1 Sprint will use commercially reasonable efforts to prevent and resolve interference with Customer's equipment and systems in operation at the Premises as of the Effective Date to the extent the interference is caused by the Equipment. Sprint may discontinue operation of the Equipment until the interference is corrected or eliminated. 8.2 After installation of the Equipmeni, if other equipment is installed with Customer's knowledge and consent that ouueeo interference with the Service orthe Equipment oroperations, the parties will negotiate in good faith N develop and implement commercially reasonable means to mitigate and eliminate the interference. U the parties are unable Vo agree on and implement 000mmeoioUy reasonable oo|ution. Sprint may terminate this Agreement and Customer will be |iob|o for the Capital Recovery Fee. Sprint is not liable for Service interruptions due |n interference created by Customer's urany third party's equipment Customer will continue 10 be liable for Service charges during the period of inLerfemnoe-baaed Service interruptions. 9. INSURANCE. During the Term. Sprint will obtain and maintain General Liability Insurance (Broad Form Liability Endorsement) on on occurrence basis with a minimum combined single limit for Personal Injury, Property Loss and Dumoge. Contractual and Independent Contractor of not less than $1,000,000.00 per occurrence. The policies for the General Liability insurance coverage will be primary and noncontributory to any similar insurance and/or self-insurance that Sprint maintains and will name Customer as an additional insured. All insurance policies shall be issued bycompanies licensed or authorized to transact business in the state where the Premises is located and who hold u ouman1 rating of not |eae than A-. VU according to A.M. Best. Sprint will provide Customer with certificates of insurance or such other documentary evidence of insurance coverage, such as an Internet accessible Memorandum of Insurance. Sprint will provide that Cuetnme/be given not less than 30 days prior written notice of any intended cancellation of the policies. 10. TERMINATION. 10.1 Sprint may terminate this Agreement as follows: A. before m during installation of the Equipment with at least 1Odays written notice, if Sprint encounters unanticipated site conditions that were not apparent during Sprint's site survey(s) of the Premises which nonuU in e material increase in the installation cost to Sprint or have an adverse impact on Sprint's cost o/ ability N insteU, operate and maintain the Equipment; B. by sending written notice to Customer if the Equipment causes signal interference in accordance with Section 8that cannot be cured through the use of commercially reasonable efforts; C. if Sprint is unable Naccess and use the Equipment m the Premises due Nan action ofthe FCC or, if after commercially reasonable efforts, Sprint cannot obtain or maintain any license, permit or other approval required for Sprint's installation, operation and maintenance of the Equipment; D. for its convenience with 8U days advance written notice to Customer; m E. if Customer materially defaults in the performance of any duties or obligations under this Agreement and such default is not cured within 30 days after Customer's receipt of Sprint's written notice specifying such default. 10.2 Customer may terminate this Agreement aofollows: A. for its convenience with e| least 80 days advance written notice NSprint; B. if Sprint materially defaults in the performance of any of its duties or obligations under this Agreement, and such default is not substantially cured within 30 days after Sprint's receipt of written notice specifying such default; or C. if Customer cannot fulfill the Purchase Commitment due solely to a lack or loss of sufficient annual appropriations for the Service Agreement. 11. MAINTENANCE. Sprint will repair and maintain the Equipment and any other improvements installed by Sprint at the Premises in Template #287969vl SPRINT CONFIDENTIAL AND PROPRIETARY INFORMATION Template Rev. May-07 e good operating and reasonably safe condition; provided, however, U any repair ox maintenance ia required due to the negligent o/ intentional acts or omissions of Customer, its agents or employees or contractors, Customer will promptly reimburse Sprint for the reasonable costs incurred by Sprint to restore the damaged Equipment to operational condition. Customer will maintain and repair all other portions of the Premises in proper operating and safe condition. 12. LIMITATIONS AND CONDITION OF LIABILITY. 12.1 Sprint does not assume and will have no liability under this Agreement for failure to install the Equipment within a specified time period or for unavailability ov non-operation o[ the Equipment. 12.2 SPRINT'S SOLE UAB|LOR' FOR SERVICE DISRUPTION RESULTING FROM THE UNAVAILABILITY OR NOW OPERATION OFTHE EQUIPMENT, REGARDLESS OFCAUSE, IS LIMITED TO THE APPLICABLE REMEDIES AND SUBJECT TO LIMITATIONS PROVIDED UNDER THE SERVICE AGREEMENT. =I 1111 Eel Lau 12/4 NOTWITHSTANDING ANYTHING CONTRARY IN THIS AGREEMENT, SPRINT'S CUMULATIVE LIABILITY FOR ANY CLAIMS OR LIABILITIES ARISING FROM, OR CAUSED BY, ANY CASUALTY OR HAZARD SUBJECT TO SPRINT'S REQUIRED INSURANCE POLICIES WILL NOT EXCEED THE MINIMUM COVERAGES STATED IN THIS AGREEMENT. SPRINT'S CUMULATIVE MONETARY LIABILITY FOR ALL OTHER CLAIMS ARISING UNDER OR RELATING TO THIS AGREEMENT, WHETHER IN CONTRACT, TORT, OR OTHERWISE, IS LIMITED TO $50,000.00. 13. INDEMNITY. 13.1 Sprint will indemnify and defend Customer, its directors, officers, employees, agents and their successors against all third party claims for damages, losses, liabilities or expenses, including reasonable attorney's fees ("Claims") arising directly from the performance uf this Agreement and relating 10 pomomd injury, doaUh, or damage to real or tangible personal property that is uUogod 10 have neou|ted, in whole or in part, from the negligence or willful misconduct of Sprint or its subcontractors, direotom. Wffioem, employees or authorized agonts, but excluding Claims arising from or relating to disruption nf the Services. 13.2 To be indemnified, Customer must give Sprint timely written notice of the claim, give Sprint full and complete authority, information and osoieLan*a for the claim's defense and settlement, and not materially prejudice Sprint's ability to oeUataokoh|y defend or settle the claim. Sprint will retain the hghi, at its opdon, to settle or defend the o|eim. at its own expense and with its own counsel. Customer will have the right, at its option, to participate in the settlement or defense of the claim, with its own counsel and at its own expenoa, but Sprint will retain sole control of the claim's settlement or defense. 14. NOTICES. All notices must be in writing and are effective only when deposited in the U.S. mail, certified and postage prepaid or when sent via overnight delivery. Notices to Sprint will be sent to: Sprint Solutions, Inc., mb Vice President Custom Network Solutions, 2OU3 Edmund Halley Drive, Reston, VA201S1. with copies to: Sprint Solutions, Inc., Legal Deportmon|ohDimctor - - Public Smctor, 2001 Edmund Halley Dhve, Vu 2O191. Notices to Customer will be sent 0o the Customer representative below. Notice addresses may be changed by giving notice ae provided in this Section. 15. MISCELLANEOUS. This Agreement is governed by the |uwo of the stage in which the Premises are |oouLed, without regard to its choice of law principles. This Agreement, including any Exhibits, constitutes the entire agreement between the Parties with mepeo1 to the Equipment and supersedes all prior written and verbal egreemen|a, nopneoen|a|innn, promises or understandings between the Parties regarding the Equipment. Any amendments to this Agreement must be in writing and executed by both Parties. If any provision of this Agreement is invalid or unenforceable with respect to any Party, the remainder of this Agreement or the application of that provision to persons other than those as to whom it is held invalid or unenforceable, will not be affected and each provision of this Agreement will be valid and enforceable to the fullest extent permitted by law. No waiver by either Party of any breach of any provision of this Agreement will oona|i|u|o emmiver of any pho/, concurrent or subsequent breach of the oemo or any other provision of this Agreement. Each Party has caused this Agreement to be executed by its authorized representative. SPRINT SOLUTIONS, INC. City of Maplewood Signature Signature Name Name Title Title Date Date Address for Notices Template #287969vl SPRINT CONFIDENTIAL AND PROPRIETARY INFORMATION Template Rev. May-07 Agenda Item 14 TO: City Manager, Greg Copeland FROM: IT Director, MVCh@l FOVVd8 SUBJECT: Authorization to pay City Sprint/Nextel bill DATE: August 6th, 2007 Introduction Roughly @ month ago the 0[ department migrated sd|[}itvS int8ndNexte|8CcouDtstoOneunnbn8Ua 8cCOUnT. In speaking with our Sprint representative we found that by moving all devices to one umbrella account we could see cost savings upwards 0fS1.0OU per month. That process has been completed and vv8have received the first bill. Due to the fact that the bill covers all City Sprint and N8xte| devices, n3g8nd|eS3 of department, the bill iS over $5.0OO requiring Council approval. Bud-get Impact Each department will be billed back based upon the number of their devices. Recommendation It is recommended that authorization be given to pay the Sprint/Nextel July 13 th , 2007 invoice in the amount of $5,396.18 and authorize all future payments without specific City Council action. Submit to City Council for review and approval. Attachment 1. Sprint invoice Agenda Item 14 Attachment 1. Sprint invoice I= Agenda Item 15 To: Greg Copeland, City Manager From: Bob Mittet, Finance and Administration Manager Date: August 2, 2007 Re: Authorization to Purchase Insurance Agent Services Authorization is requested to purchase insurance agent services from Arthur J. Gallagher and Company at a cost of $9,350.00. This company is needed for the renewal of the city's property and liability insurance coverage that is with the League of Minnesota Cities Insurance Trust. This a recurring contract. Arthur J. Gallagher was selected through a request for proposals process in 2004. MEMORANDUM TO: Greg Copeland, City Manager FROM: Karen Guilfoile, City Clerk DATE: August 6, 2007 RE: Certification of Election Judges Item 16 RESOLUTION ACCEPTING ELECTION JUDGES RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of Election Judges for the 2007 Municipal Primary Election, to be held on Tuesday, September 11, 2007. Fran Aherns James Franzen Donna Lawrence Holly Rome Cynthia Anderson MaryJo Freer Barbara Leiter Fran Rongstad Elsie Anderson Patricia Fry Ann Leo Charles Rowe Ronald Anderson Mark Gaines Pati Leo Elaine Rudeen Suzanne Anderson Jessica Gibson Claudette Leonard James Sanford Vivian Anderson Diane Golaski Steve Lineowski Pauline Satriano Ahsan Ansari Betty Granger Vi Lincowski Elmer Sauer Marlis Barrett Jamie Gudknecht Jackie Lockwood Kathleen Sauer Joan Bartelt Jaclynn Gunn Audrey Lodge Deborah Schmidt David Bedor Roy Gunther Delores Lofgren MaryAnn Schneider Margaret Behrens Rosie Guthrie Richard Lofgren Harriet Schroepfer Jaime Belland Donita Haack Darlene Loipersbeck Louise Schultz Crystal Bloccher Lisa Hasledalen Shari Lowe -Adams William Schulze Jeanne Bortz Kathryn Hatlestad Rebecca Lund Ananth Shankar Mary Boyd Lloyd Hecht Robert Lundgren Bob Spangler Ann Marie Breidenstein Gordon Heininger Shirley Luttrell Louis Spies Joanne Brown Barb Hilliard Colin Madson Tim Stafki Jennette Bunde Constance Hines Valerie Mahowald Pam Stephanie Joan Button Gary Hinnenkamp Carol Mahre Sandra Stevens James Byers Mary Holzemer Jeri Mahre Mary Storm Lucille Cahanes Shirlee Horton John Manthey Lorraine Taylor Joyce Carborne Jeanette Hulet Delores Marsh Rita Taylor Jeanette Carle Marie Hunt Thomas Maskrey Jean Theissen Robert Carr Lynn Huntoon Sharon McGinnis Leila Tillman Ann Cleland Mildred Iversen Geraldine Mechelke Franklin Tolbert Debra Cohn Madson Gwendolyn Jefferson Marylou Mechelke Dale Trippler Thomas Connelly Chris Jenkins Jackie Meyer Cecilia Tucker Colleen Connolly Judith Johannessen Polly Meyerding- Connie Unger Jason Cooper Barbara Johnson Dedrick Holly Urbanski Marianne Davidson Carmen Johnson Joan Misgen William Urbanski Edward Deeg Joyce Jurmu Betty Mossong Beulah VanBlaricom Loree Dempsey Harold Kirchoff Gerry Muraski Kathy VanderPoll Maria Deshler Kalie Kleiter Tina Nguyen Mary Vanek Priscilla DeVeau Rosemary Kliever James Nieman Jeremy Vargas - Mulcahy Judy Dicks Rosemary Koch Louise Nieters Mary Vatne Helen Jean Dickson Julie Kohuth Helen Nissen Phyllis Volkman Diane Droeger Joan Kolasa Ann Norberg Gene Wandersee Fred DuCharme Dennis Kramer D. William (Bill) Gary Wasmundt Audrey Duellman Patricia Kramer O 'Brien Gayle Wasmundt Carolyn Eickhoff Mona Lou Krekelberg Lois Olson John Willy Elizabeth Erickson Lisa Kroll Ken Paddock Delores Witschen Ann Fallon Josephine Krominga Kenneth Paddock Karen Zacho Lorraine Fischer Marvella Lackner David Pehl Scott Zager Mary Fischer Rita Lally Mike Popham Courtney Zuercher Delores Fitzgerald Charlotte Lampe William Priefer Maggie Zuercher Stephen Flister Anita Larson Karla Radermacher Anne Fosburgh Lorraine Lauren Carol Roller P:AELECTIONS \2007V2007 Cert of Elec Judges Resolution.doc Agenda Item 17 AGENDA REPORT TO: Greg Copeland, FROM: Karen Guilfbile, City Clerk DATE: August 8, 2007 RE: Event Fee Waiver Introduction Marty Mongoven, on behalf of Chili's Restaurant located at 1800 Beam Avenue, is having an outside event on August 18 from 11:00 a.m. to 6:00 p.m. The event is a motorcycle show that will feature a contest determining the best specialty painted bike. There will be approximately 50 motorcycles involved and all proceeds will go to St. Jude's Children's Research Hospital. Mr. Mongoven has requested that the $200 fee be waived since this is a fund raising event for St. Jude's. Consideration Approve the outdoor event fee waiver. AGENDA REPORT TO: Greg Copeland, City Manager FROM: Karen Guilfoile, City Clerk DATE: August 6, 2007 RE: Temporary Gambling Resolution Temporary Beer & Wine License Food Permit and Fee Waivers Introduction Patrick McCauley representing St. Jerome's Catholic Church, has submitted an application for a temporary beer (3.2) license and temporary liquor (wine only) licenses. This is St. Jerome's annual fall festival and Booya and will be held on the school and church grounds located at 380 E. Roselawn Avenue and will be held on September 16 from 8:00 a.m. to 10:00 p.m. They will also require a temporary food permit and the following temporary gambling resolution. RESOLUTION BE IT HEREBYRESOL FED, by the City Council of Maplewood, Minnesota, that the temporary gambling permit for lagitl gambling is approved for the Church of'St. Jerome's, 380 E. Roselawn Avenue, to be used on September 18, 2007. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application, for said permit as governed by Minnesota Statute ,349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division ,for their approval. As required, a certificate of coverage for liquor liability insurance from Catholic Mutual with an endorsement protecting the City was required and received. On behalf of St. Jerome's, Mr. McCauley is requesting that the fees for the event be waived as have been in prior years. Consideration Approve the gambling resolution and waive required fees. Agenda Item 19 r TO: City Manager FROM: Ken Roberts, Planner SUBJECT: Conditional Use Permit Review PROJECT: Liberty Classical Academy and First Evangelical Free Church LOCATION: 2696 Hazelwood Street DATE: August 2, 2007 INTRODUCTION The conditional use permit (CUP) for a planned unit development (PUD) for the properties at 2696 — 2730 Hazelwood is due for review. This PUD is for a church, for a seniors housing building and for a school to operate in the building at 2696 Hazelwood Street. Ms. Rebekah Hagstrom, representing Liberty Classical Academy, opened a branch of their school in August 2006 in an existing church building (see the maps on pages two through five). Maplewood city code requires a CUP for a school in any location. On July 10, 2006, the city council approved a revision to the existing PUD for the properties at 2696 — 2730 Hazelwood Street to allow the addition of a school to the PUD. This approval was subject to six conditions of approval. (See the city council minutes starting on page six.) DISCUSSION Ms. Hagstrom indicated to city staff that the school is in operation and that they expect to have about 65 students in this location during the upcoming school year. A required CUP review for this PUD is now necessary. City staff is not aware of any issues with this school and we have not received any complaints since the city approved the CUP and since the school opened in this location. Review the conditional use permit for the planned unit development at 2696 — 2730 Hazelwood Street again in one year. P:sec 31LCA & First Evan Free CUP Review 07 Attachments: 1. Location Map 2. Area Map 3. Site Plan 4. Floor Plans 5. 07-10-06 city council minutes Z\ N Location Map First Evangelical Church 2696 Hazelwood Street BEAM AV x� Location Map First Evangelical Church 2696 Hazelwood Street BEAM AV N }759 \ \ ... »�� 2747 \ \ /f3 \ 2731 2727 ./ : Attach�7,ent, 6 Attachment 3 I 13 L- 0 Attar h Att a ch ,��I III �� IIIIIII�I�IIIIIIIIIIII�, ��� FLOOR PU 1 r MINUTES Attachment 5 MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, July 10, 2006 Council Chambers, City Hall Meeting No. 06 -18 A meeting of the City Council was held in the Council Chambers, at City Hall, and was called to order at 7:10 P.M. by Mayor Longrie. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Diana Longrie, Mayor Present Rebecca Cave Councilmember Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present Will Rossbach, Councilmember Present L. NEW BUSINESS 4. Conditional Use Permit Revision — Liberty Classical Academy (2696 Hazelwood Street) a. Planner Roberts presented the report, b. Rebecca Hagstrom, Director of Liberty Classical Academy, was present for council questions. C. Planning Commissioner Fisher provided the Planning Commission Report. Councilmember Rossbach moved to adopt the following resolution revising and extending the time for the conditional use permit for the planned unit development at 2696 -2730 Hazelwood Street. The revision adds a school to the approved uses (the church and the day care). Maplewood bases this permit revision on the findinas reauired by the code and subiect to the following conditions (new words •- -• . . •- - -• • • . -• . ] WHEREAS, First Evangelical Free Church and Liberty Classical Academy applied for a revision of the conditional use permit for a PUD to add a school as a land use to the building at 2696 Hazelwood Street that now has a church and day -care; WHEREAS, the PUD now includes the 75 -unit, Hazel Ridge Seniors' Residence, a church and a day care center; WHEREAS, this permit applies to 2696 and 2730 Hazelwood Street. The legal descriptions are: PLAT 03031 SECTION 3 TOWN 29 RANGE 22. PART OF N 800 FT OF S 1310 FT OF W 578 FT OF SE'l4 DESC AS BEG ON EL THEREOF 458.6 FT N OF SE COR THEREOF TH N ON SD EL 341.4 FT TH N 88 DEG 55 MIN 02 SEC W 578 FT TH S 133 FT TH S 88 DEG 55 MIN 02 SEC E 33 FT TH S 70 DEG 45 MIN 30 SEC E 208.85 FT TH S 40 DEG E 97.65 FT TH S 69.67 FT TH S 88 DEG 55 MIN 02 SEC E 285 FT TO BEG (SUBJ TO HAZELWOOD AVE) IN SEC 3 TN 29 RN 22. (PID 03- 29 -22 -43 -0007) 07 -10 -06 City Coungil Meeting 2. PLAT 03031 SECTION 3 TOWN 29 RANGE 22. PART OFN8O0FTOFS131OFTOFVV578FT C)FSEY4DE8CA8 BEG ONEL THEREOF 45M.6 FTNOF SECOR THEREOF TH8ON8DEL 458.0FTTHN8MDEG 55 MIN U2 SEC VV57MFTTHN887FTTHS88DEG 55 MIN 02 SEC E 33FTTH8YU DEG 45 MIN 3USEC E2O8.85FTTHS4U DEG ES7.O5FTTHS89.87FTTMS 88 DEG 55 MIN 02 SEC E285FTlFO BEG (GUBJYC)HAZELVVC){]DAVE&ES7Nl)|N SEC 3TN 29 FfN22.(P|003-38-33-43-0008) WHEREAS, the history of this nnnddkono| use permit is as follows: 1. C)n June 1Q the planning commission held 8 public hearing. The city staff published 8 notice in the paper and sent notices t0 the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations [f the city staff. The planning commission recommended that the city council approve the conditional use permit. 2. On July 10, 2006, the city council discussed the proposed conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code ofordinances. 2. The use would not change the existing or planned character Of the surrounding area. 5. The use would not depreciate property values. 4. The use vvoU|d not involve any activity, pn}c8Ss rn8t8ha|s HqUipnn8nL or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, dnain8ge, water run-off, vibnation. general unsightliness, e|eCthms| interference or other nuisances. 5. The use vvoU|U Q8nen8t8 only nnininn8| vehicular traffic on |oC8| streets and vxoU|d not Cn88t8 traffic congestion Or unsafe access On existing Or proposed streets. 0. The use would be served by 8d8qV8L8 public facilities and services, |ndUd|nQ sLpeRtG. police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use vvoU|d maximize the preservation of and incorporate the site's n8tUn8| and scenic features into the development design. 9. The use vvoU|d CGUs8 nnininn8| adverse environmental effects. Approval ia subject t0 the following conditions: 1. All construction shall follow the plans that the City stamped July 24, 1905, subject tV the following conditions: @. All construction Sho|| follow the site plan approved by the city and the school shall follow the city building and floor plans submitted to the The Interim Director ofCommunity Development may approve minor changes. The City Council may approve major ch8n08S. Council � 07-10-06 City b. Dropping the two parking spaces along the south property line 8t the east end Of the parking lot. 2. The proposed school use on the property parking |otexpenokznoonehuodonrnuntbentartodvvithinone year after the council approves this revised permit or the permit shall end. The Council may extend this deadline for one year. 3. The council shall review this permit revision in one year. 4. The school shall have no more than 500 students. their space. This shall include having the required handicapped parking spaces in the parking area near the building entrance. _ The Property owner or manager shall sweep and restripe the parking lot before the school occupies and the church to make any necessary or required life safety and building improvements to the building. This plan shall include the installation and maintenance of: _ The school, the church, the fire marshal and the city building official shall agree on a plan for the school 8. The required fire protection (sprinkler) systems. b. An earIV warning fire protection system (smoke detection and monitoring). C. Additional emergencV lights and exit signs (if necessary). d. Updated doors and hardware (if necessary). e. A Proper address on the building. [ AnV other changes the fire marshal or the building official deem necessarV. Seconded bv Mayor LonQrie | 07-10-06 City Co%ncil Meeting NEM�� AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Steve Kummer, Civil Engineer 11 SUBJECT: Authorize Purchase of Manhole Castings and Covers for City Project 06-16, Desoto Skillman Area Street Improvements and for City Project 07-01, Brookview Area Street Improvements DATE: August 1, 2007 INTRODUCTION The Sanitary Sewer Division has the funds to purchase 83 manhole castings and covers for the Desoto- Skillman Area Street Improvements, City Project 06-16, and the Brookview Area Street Improvements, City Project 07-01, at a cost of $19,446.90. This purchase will exceed the ordinance-allowed expenditure of $5,000.00. The negotiated price was established by receiving two written quotes, as attached. Authorization from the city council to allow the purchase of manhole castings and covers from ESS Brothers Inc. is requested. The City purchases and replaces a number of the castings on the projects that show signs of displacement and stress. The castings are provided to the contractor for installation. This process saves the City approximately 30-40% contractor mark-up. The castings are replaced to avoid any failures that would damage the new street. This is a budgeted item in the 2007 Sewer budget and will not require a rate increase in the sewer fund. It is recommended that the city council approve the purchase of manhole castings and covers from ESS Brothers Inc. in the amount of $19,446.90. Attachments: 1, Quote from Ess Brothers 2. Quote from Neenah ECS/CCT TO �j !Cf- OF 002 9:46 kM Oj I �� 1 1; �"! - li I ,4192409 E � 0 U L Y �77 M Ess Brothers and Sons, Inc. 9350 County Road 19 Loretto, MN 55357 763-478-2027 or Outstate $00-478-2027 Fax 763-478-8868 CITY: MAPLEWOOD, MN PROJECT NAME /PLUMBER: DATE OF BID OPENING: ENGINEER/PHONE #: INAH FOUNDRY QUOTATION = FoUm GO IWPAFdY 701 IM)USTUAL CIRCLE SO, 811AKOPEE, MN 55379 mw 952.445.5335 800 =328- 58501MN 800- 252 -5801 FA,X- 952. 445 -6417 HATE: July 13, 2007 ]REFERENCE: We are pteassd to sukrrtrt the t4Xowing t{uafation in accordance with fur requOsf- Quantity Catalog No. Description Eacb Wt- Prue Units 83 Sets R -1678 FRAME, type A, teach seat, GI 168* $252.00 Set SOLID LID, type B, SANITARY SEWER' IN 1 IN. 140# LT MS., mach seat, G1, I dep. Ci lift TOTAL ESTIMATED WEIGHT: 25,564 lbs (Excluding Skids) Neenah Foundry Term & Conditions apply and am available by tact or mail upon reque %- �,asaogs luau — ;u unpainted. Quantities am apprc mnmte, changes could alter unit grimes. Estimated fre#t teased on above quantities shipping in one complete Slupmeat Any order svbmittzd pursuant to this quotation shall not result in a contract until it is aecepW and acknowledged m writing byNeenahl'oundry Cost ny (SELLER)- Pries are vapid on orders entered within 30 days from elate of quotation, with shipment at earliest availability. Terms are net 30 slays. Prices de not include tax. FOB NEENA ESTIMATED FIGHT: $650.00 JL .&c s — a NEENA H FOUNDRY COMPANY BY , NN CONST UON SALES Agenda Item 111 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Steve Kummer, Civil Engineer 11 SUBJECT: Walgreens at Rice and Larpenteur, City Project 06-23, Approve Storm Water Maintenance Agreement DATE: July 27th, 2006 The Walgreens at Rice and Larpenteur has been approved by the City Council. Conditions of approval required the installation of a filtration basin and storm water pollution prevention devices. Approval of the Storm Water Maintenance Agreement detailing the annual maintenance of these facilities is recommended. BACKGROUND Two underground storm water treatment and rate control structures were designed and installed as part of the shopping mall redevelopment to treat runoff from the already impervious area. It will be the responsibility of the shopping mall management company, Rice -17 L.L.C., to maintain and clean the storm water treatment structures on an annual basis. To ensure this is completed, a Storm Water Maintenance Agreement is necessary. The agreement is attached. N **IQ LY, I LY, 14 1! 1 BY- I 1 [*1 Ll It is recommended that council approve the Storm Water Maintenance Agreement between Rice -17, L.L.0 and the City of Maplewood. Attachment: 1. Storm Water Maintenance Agreement MAINTENANCE AGREEMENT THIS AGREEMENT, made and entered into this _____ day of 2007. by and between the City of Maplewood, a municipality under the laws of the State of Minnesota (hereinafter called "Cih/'\. and RiC8-17, L.L.{|., 8 K8inn8sVi8 corporation, (hereinafter called "L8ndVvvn8r"). Witnesses: The City has determined that it is consistent with the City's plans, regulations, purposes and goals L0 provide 8 water quality protection system for the property described herein as follows and as shown on Exhibit A attached hereto: St. Aubin and Dk]n'S Rice Street Addition h3 the City OfSt. Paul, Ramsey CO, Minnesota Subject to Road and Water Works Ri0ht-of-VV8y, Vacated Street and Alleys Accruing and FO| Lots 1lFhruS and Lots 17ThUr25 B|k8. It is understood that the Landowner shall be responsible for installing one (1) VortGentry Underground Hydrodynamic Storm Water Treatment Unit ("[r8atnl8rd Unit") as shown nn Exhibit 1, 8a well as the one (1) Underground Storm Water Retention System ("Retention SvSt8nn'') and one (1) EcVStornn Underground Hydrodynamic Storm Water Filtration Unit /"Fi|tn@ti0nUnit"\8S shown On Exhibit 2 attached hereto, and the owners from time tV time of the Property (the ''{)vvn8rS shall b8 responsible for the cost associated with maintaining the storm water filtration Unit. retention Sysbano and treatment unit. It is further understood that the Owners shall also be responsible for the regular cleaning and maintenance Cfthe filtration unit and treatment unit L0 insure full working capacity Of each treatment measure. |tiS understood between the parties that the City shall not U8 responsible for the initial cost nfinstalling the Treatment Unit. Filtration Unit and Retention System. This shall be the sole responsibility 0f the Landowner and Owners. 1. Responsibilities of the Parties. @) The Landowner shall be responsible for any costs related to the installation of the sLVrrn water Filtration Unit, Treatment Unit and Retention System. h) The Owners shall b8 responsible for8nnV8|d88ninQ8nd maintenance of the storm water Filtration Unit, Retention System and Treatment Unit. c\ The Owner shall provide to the City 8n annual inspection report of the maintenance work. The City and/or the Capital Regions Watershed District rshedDistrict") may, from time to time inspect the site to determine whether or not the storm water Filtration Unb, Retention System, and Treatment Unit are being maintained and operating properly. 3. Right of Access. The Landowner hereby grants to the City and the Watershed District the right to enter onto the property to inspect and monitor the Filtration Unit, Retention System and Treatment Unit. In the event the City or Watershed n]qUir8S repairs Vr maintenance tothe storm water Filtration Unit. Retention System Vr Treatment Unit, the Owner shall have thirty (30) days in which to make said repairs and nn8|nien8nCR. If the Owner fails to nn8k8 said repairs and maintenance within thirty (30) days after receiving said notice from the City, they shall grant the City the right to enter Vn the property iomake any repairs and maintenance necessary Ln make the Filtration Unit, Retention System and Treatment Unit operate to their full capacity. The Owner shall be responsible k] the City for any and all fees and costs associated with said maintenance and repairs. Any maintenance 0r repair activities conducted by the City shall be conducted in a way as to not block access to the property or disrupt the operations of the property and its business, except as minimally necessary to make r8p8irs. 4. Warranty mf Ownership. Landowner hereby warrants and represents Lothe City, oS inducement tOthe City tO enter into this Agreement, that Landowner's interest in the property is8s fee owner. Landowner warrants that he/she has the right and authority to enter into said AOna808nt. 5. Binding Effect. The terms and provisions of this Agreement ohoU be binding on all heirs, representatives, successors and assigns of the parties hereto and shall be binding On all owners from time bJ time 0f all Or any part Of the Property and shall b9 deemed covenants running with the land. References herein LO Owners, if there b8 more than one, shall mean all ofthem. This Agreement, 8t the option of the City, shall be placed of record so as to give notice thereof to subsequent purchasers and 8nCu[nbr@OC8[a0f all Or any part Of the Property. Landowner hereby consents tothe recording 0f this Agreement with the Ramsey County Recorder. 8. Notices. Whenever it shall Uerequired or permitted by this Agreement that notice or demand be given or served by either party toorOD the other party, such notice or demand shall be delivered personally or mailed by United States nn8i| to the addresses hereinafter set forth bv certified mail. Such notice Or demand shall b8deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses Vf the parties hereto for such mail purposes are as follows, until written notice 0f such address has been given: A3to the City: City ofMaplewood 18U2 County Road BEast Maplewood, MN 55108 AGt0 the Landowner: Ric9-17,LLC. 801 Marquette Ave. S Suite 100 Minneapolis, K8Nb5402 UU#WITNESS WHEREOF, the City and Landowner have caused this Agreement to be duly executed 0l the day and year first above written. LANDOWNER: Rioe-17, L.L.C. BY TITLE STATE OF MINNESOTA COUNTY OF RAMSEY AM 091940 The foregoing instrument was acknowledged before rne this _day of ' 2007 by Notary Public CITY OF MAPLEWOOD Diana Longrie, Mayor COUNTY OF RAMSEY The foregoing instrument was acknowledged before nle this day Of_ Diana LOn0hS Mayor Of the City Of Maplewood, o Minnesota municipal corporation. .2007bv Notary Public Greg Copeland, City Manager STATE CJFMINNESOTA COUNTY OF RAMSEY The foregoing instrument was acknowledged before me this day of 2007 by Greg Copeland, City Manager of the City of Maplewood, a Minnesota municipal corporation. NOtGn/ Public Agenda Item |12 TO: Greg Copeland, City Manager FROM: Charles /\hl. Public Works Director/City Engineer Erin L8bemee Assistant City Engineer SUBJECT: Desoto Skillman Area Street Improvements, City Project 06~16, Approve Parking Bay Agreement and Assessment Hearing Waiver for Doug Jones DATE: July 31.2007 INTRODUCTION/ BACKGROUND As part of the Desoto Skillman Area Street Improvements, the City Council approved the addition of sanitary sewer on Mt. Vernon Street to provide service to8 vacant property and t3 provide gravity flow tV the townhome at 1985 Clark Street owned by North Maplewood Properties. Doug Jones represents North Maplewood Properties and has agreed tO pay for 8 portion Of the sanitary sewer Gt8 cost Of$S.827.S8. which will be assessed to 1985 Clark St. On June 11 m . the City Council approved the r8qV8Gi of K8c Jones to install parking bmvn partially within the right of way for the use of his tenants in the town hOrneS on Clark Street and Desoto Street. The []tv Council required several conditions be pod Of 8 maintenance agreement with Doug Jones. The conditions of the agreement are as follows. a\ The Owner shall bS responsible forGDyC0stsrdot8dtOthRiDSt8|k3t0DOfthe Parking Bays. b) The Owner shall post the parking bays as No Parking for Periods Longer than 24 Hours. The Owner shall b8 responsible for enforcing the 24 hour parking limit. C\ The Owner shall not post or utilize the parking bays for the exclusive use of the tenants of the properties described above. d) The Owner shall be responsible for the maintenance and upkeep of the parking bays and for snow removal in the parking bays. e\ The Owner shall be responsible for the cost of restoring the parking bays in the circumstance that the City must enter onto the Parking Bays for construction required in the right of way. f\ The City shall be responsible for the cost of repairing damage done to the Parking Bays caused by City vehicles performing n}VLin8 street maintenance such GS snow p|0vvin0 and EtrH8L sweeping. City vehicles shall not drive Vn the parking bays. The cost of the parking bays is $9,437.15 and will be assessed to the town homes on Clark Street and Desoto Street. Mr. Jones has also agreed to waive his right to an assessment hearing for the parking bays and sanitary sewer. The Assessment Waiver and Maintenance Agreement for the Parking Bays are attached. It is recommended that council approve the Assessment Waiver and Maintenance Agreement for the Parking Bays. Attachment: 1 Assessment Hearing Waiver 2. Maintenance Agreement for Parking Bays AGREEMENT This Agreement, dated the day of 2007, is between the City of Maplewood, a Minnesota municipal corporation (hereinafter "City") and North Maplewood Townhomes, LLC, a Minnesota limited liability company. WHEREAS, the City is undertaking projects known as Desoto Skillman Area Street Improvement, Project Number 06-16; WHEREAS, North Maplewood Townhomess, LLC owns property in the Project Area, described by address and property identification numbers as: 2019 Desoto: PIN — 172922230001 2007 Desoto: PIN — 172922230002 1993 Desoto: PIN — 172922230003 1997 Desoto: PIN - 172922230093 1994 Clark: PIN — 172922230006 2008 Clark: PIN — 172922230007 2020 Clark: PIN — 172922230008 2025 Clark: PIN — 172922230009 2011 Clark: PIN — 172922230010 1999 Clark: PIN — 172922230011 1985 Clark: PIN — 172922230012 WHEREAS, the City has conducted public hearings for the Desoto Skillman Area Street Improvements. NOW THEREFORE, the City and North Maplewood Townhomes, LLC agree to make the following agreement: 1. North Maplewood Townhomes, LLC represents and warrants to the City that: A. It has all requisite power and authority to execute this Agreement, and the officer of North Maplewood Townhomes, LLC who did or will execute the same for and on behalf of North Maplewood Townhomes, LLC has the power and the authority to do so and to bind North Maplewood Townhomes. B. It will act reasonably and exercise due diligence in the performance of the acts permitted or required under this Agreement. C. It will cooperate with all reasonable requests by the City related to this Agreement that do not detrimentally affect the basis of the terms of this Agreement. 2. North Maplewood Townhomes, LLC shall perform the following:. A. Pay to the City $19,265.13 in assessments for sanitary sewer on Clark Street and parking improvements along Mt. Vernon Avenue for the North Maplewood Townhomes Property. The breakdown of assessments is as follows: Sanitary Sewer $ 9,827.98 (Assessed to 1985 Clark Street) Parking Bays $ 9,43715 (Assessed to All Properties) Total $ 19,26513 North Maplewood Townhomes, LLC has been advised of its right to notice and a public hearing and right to appeal concerning the assessments proposed against the North Maplewood Townhomes, LLC Property with the amount to be $19,265.13. The assessments are to be paid over a fifteen (15) year period at an interest rate of 6%. North Maplewood Townhomes, LLC expressly agrees to waive the notice of hearing, hearing and its right to appeal said assessments pursuant to Minnesota Statutes Section 429.061, et al. Minnesota case law supports waiver of assessment procedures such as the right of notice and public hearing. In Re Nemzek, 58 N.W.2d 746 (Minn. 1953). 3. Severability. If any term of this Agreement is found to be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. 4. Arbitration. It is agreed by the parties that any differences, dispute or claim which arises under and pursuant to this Agreement or as to the performance thereof by the parties hereto shall be submitted for arbitration to a board of arbitrators consisting of three (3) persons, one selected by the party interested in one side of the dispute, one by the party interested in the other side of the dispute, and a third person mutually selected and agreed upon by the first two arbitrators. Any party shall notify the other party in writing, served by U.S. Mail, certified or registered, postage prepaid, of a dispute, stating the nature of the claim or dispute and the name and address of selected arbitrator. The other party shall serve notice of its selected arbitrator and opposition or other interest in the claim or dispute. The two arbitrators shall select a third disinterested arbitrator within fifteen (15) days after the response notice stated above. Arbitration shall be commenced within forty-five (45) days of the original notice pursuant to the previous paragraphs hereof, and all proceedings shall be governed by Minnesota Statutes, Chapter 572. The decision of any two arbitrators shall be binding and conclusive with respect to all claims and disputes submitted in such arbitration proceedings. If a party does not respond to an arbitration notice, then the party first serving the arbitration notice under the previous paragraph shall be entitled by Motion to petition a court of competent jurisdiction for its order selecting and appointing an arbitrator for said defaulting party. Any such determination by the Court shall be final, binding and conclusive as to all parties in interest. Expenses for the arbitration shall be divided equally among the parties. 5 The City's and North Maplewood Townhomes obligations under this Agreement shall be conditioned, for the sole benefit of the City and North Maplewood Townhornes, upon the following: A. Contingent upon review and approval of final terms by the City Council. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. NORTH MAPLEWOOD TOWNHOMES, INC -0 0 CITY OF MAPLEWOOD Date Diana Longrie Date Its: Its: Mayor By: Greg Copeland Date Its: City Manager MT. VERNON PARKING BAYS MAINTENANCE AGREEMENT THIS AGREEMENT, made and entered into this day of 1 2007, by and between the City of Maplewood, a municipal corporation under the laws of the State of Minnesota (hereinafter called "City"), and North Maplewood Townhomes, LLC a limited liability company, (hereinafter called "Owner"). Witnesses: 1. Purpose. The City has determined that it is consistent with the City's plans, regulations, purposes and goals to provide parking bays for the following properties as indicated by address and property identification number: 2019 Desoto: PIN — 172922230001 2007 Desoto: PIN — 172922230002 1993 Desoto: PIN — 172922230003 1997 Desoto: PIN - 172922230093 1994 Clark: PIN — 172922230006 2008 Clark: PIN — 172922230007 2020 Clark: PIN — 172922230008 2025 Clark: PIN — 172922230009 2011 Clark: PIN — 172922230010 1999 Clark: PIN — 172922230011 1985 Clark: PIN — 172922230012 It is understood that the Owner shall be responsible for financing the cost to have the city install 2 — parking bays consisting of 4 stalls each in the locations shown on Exhibit A attached hereto ("Parking Bays"). It is understood that a portion of the parking bays are located within the City's right of way and that the City has the authority to enter on the portion of the parking bays located within the right of way. It is understood between the parties that the City shall not be responsible for the initial cost of the Parking Bays or the ongoing maintenance costs, which shall be the sole responsibility of the Owner, respectively. 2. Responsibilities of the Parties. a) The Owner shall be responsible for any costs related to the installation of the Parking Bays. b) The Owner shall post the parking bays as No Parking for Periods Longer than 24 Hours. The Owner shall be responsible for enforcing the 24 hour parking limit. C) The Owner shall not post or utilize the parking bays for the exclusive use of the tenants of the properties described above. d) The Owner shall be responsible for the maintenance and upkeep of the parking bays and for snow removal in the parking bays. e) The Owner shall be responsible for the cost of restoring the parking bays in the circumstance that the City must enter onto the Parking Bays for construction required in the right of way. f) The City shall be responsible for the cost of repairing damage done to the Parking Bays caused by City vehicles performing routine street maintenance such as snow plowing and street sweeping. City vehicles shall not drive on the parking bays. 4. Warrantv of Ownership. Owner warrants that it has the right and authority to enter into this Agreement. 5. Bindine Effect. The terms and provisions of this Agreement shall be binding on all heirs, representatives, successors and assigns of the parties hereto and shall be binding on all Owners from time to time of all or any part of the Property and shall be deemed covenants running with the land. References herein to Owner, if there be more than one, shall mean all of them. This Agreement at the option of the City, shall be placed of record so as to give notice thereof to subsequent purchasers and encumbrancers of all or any party of the Property. Owner hereby consents to the recording of this Agreement with the Ramsey County Recorder. 6. Notices. Whenever it shall be required or permitted by this Agreement that notice or demand be given or served by either party to or on the other party, such notice or demand shall be delivered personally or mailed by United States mail to the addresses hereinafter set forth by certified mail. Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto for such purposes are as follows, until written notice of a change of such addresses has been given in accordance herewith: As to the City: City of Maplewood 1902 County Road B East Maplewood, MN 55109 As to the Owner: North Maplewood Townhomes, LLC 2505 Silver Lane N.E. Minneapolis, MN 55421 IN WITNESS WHEREOF, the City and Developer have caused this Agreement to be duly executed on the day and year first above written. OWNER: North Maplewood Townhomes, LLC M Its STATE OF MINNESOTA [4 [film I VKGJ 0 1 1 TH a L The foregoing instrument was acknowledged before me this day of 2007 by .1 the of North Maplewood Townhomes, LLC. Notary Public CITY OF MAPLEWOOD Diana Longrie, Mayor STATE OF MINNESOTA The foregoing instrument was acknowledged before me this day of 1 2007, by Diana Longrie, Mayor, of the City of Maplewood, a Minnesota municipal corporation.. Notary Public Greg Copeland, City Manager STATE OF MINNESOTA COUNTY OF RAMSEY The foregoing instrument was acknowledged before me this _ day of 2007, by Greg Copeland, City Manager, of the City of Maplewood, a Minnesota municipal corporation. Notary Public ow w y m 0o a � Em w w a= ra z z. x_- o� � m z. L LLJ z z 0 <° y iie I 1 I _ - -- - - _ a - _- - j 1 i - 1332i1S OlOS34 pP 3 11�P, I� _ JL L6L A x m W UW Z ay 926 I' Q I I I I , n U' } Q 4 I Z ti W ml N azoMj i'L6L m� - ' A 1 11 z m= ,z z F Q U�UU K�tt� z F Op�O j I ~ � U I F m m I I Qw m -- ll S H as - - (IZ m N II II. it ° �n oSI 10 z K3 J` am � 3 a z ¢ °o "' L ��.. m¢ 1 .tz am Z961 l a I I 9961 9961 496 I I I 1 I 3 ' < 1 t I INI I I I W I I I w m¢ _ "J � � L � l ¢�m t F N U UW v rn 01 0 rn rn IEE 1 limmoull L U o w ¢ 0 a � o V V Ul O � O ° a .axe hp °o ao Ua� O y ad 0 r n m H o m- 0waw� s + O H F° � N Q E N O s � zc �oI oho m O ° w to T U 4 Io N a 0 z 353[\cownlc,m i0 Ally Agenda Item 113 It 4 ki 117- Z1 4001 Z 0 TO: Greg Copeland, City Manager FROM: Erin Laberee, Assistant City Engineer Michael Thompson, Civil Engineer 11 SUBJECT: Brookview Area Street Improvements (Noise Berm Maintenance Agreement), City Project 07-01, Approve Resolution Authorizing Maintenance Agreement with Mn/DOT DATE: July 31, 2007 As part of the Brookview Area Street Improvements the city will be constructing noise mitigation measures along the north side of Hudson Place which includes an earthen berm. Mn/DOT is requiring the city to enter into an agreement for the maintenance of the berm. The maintenance agreement document is attached followed by a resolution to enter into the maintenance agreement with Mn/DOT. It is recommended that council approve the resolution authorizing the maintenance agreement between the City and the Minnesota Department of Transportation (Mn/DOT). Attachment: 1. Resolution 2. Agreement CITY OF MAPLEWOOD RESOLUTION IT IS RESOLVED that the City of Maplewood enter into Mn /DOT Agreement No. xxxxx with the State of Minnesota, Department of Transportation for the following purposes: To provide Noise Berm Maintenance for the TH 94 and McKnight Road interchange within the corporate limits of the City of Maplewood upon the terms and conditions set forth in the Agreement. IT IS FURTHER RESOLVED that the City of Maplewood Mayor, Diana Longrie, and the City Manager, Greg Copeland are authorized to execute the Agreement. CERTIFICATION State of Minnesota City of Maplewood I certify that the above Resolution is an accurate copy of the Resolution adopted by the City Council of the City of Maplewood at an authorized meeting held on the day of 2007 as shown by the minutes of the meeting in my possession. Subscribed and sworn to before me this day of 1 2007 Notary Public My Commission Expires (Signature) (Type or Print Name) (Title) MINNESOTA DEPARTMENT {JFTRANSPORTATION MAINTENANCE AGREEMENT PREPARED BY K4m0OT METRO DISTRICT AGREEMENT NO. MAINTENANCE OPERATIONS xoxxx AGREEMENTBETVVEEN THE STATE {)F MINNESOTA, DEPARTMENT {]FTRANSPORTATION, ON THE CITY OF MAPLEWOOD Am Noise Berm Maintenance for the McKnight Rd and THS4 interchange within the corporate limits ofthe City of Maplewood upon the terms and conditions set forth in this Agreement. THIS AGREEMENT is made and entered into by and between the State of Minnesota, Department of Transportation, hereinafter referred to as the "State" and the City of Maplewood, Minnesota, acting by and through its City Council, hereinafter referred to as the "City". Mn /DOT Agreement No. 90966 WHEREAS, City completed construction of the noise berm within the City limits including engineered fill, grading, and turf establishment, in accordance with City consultant prepared plans, specifications, and provisions, for which the construction project had been designated State Aid Project No. 138 - 148 -01, 138- 149 -01; and WHEREAS, State and City are empowered to enter into agreements pursuant to Minnesota Statutes Section 471.59; and WHEREAS, pursuant to Minnesota Statutes, Section 161.38, the parties desire to enter into an agreement relating to the routine maintenance of portions of the noise berm adjacent to Trunk Highway 94 upon the terms and conditions set forth in the Agreement. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS I. GENERAL PROVISIONS A. City shall provide for the proper maintenance of the noise berm without cost or expense to the State. Maintenance shall include inspection and erosion repair necessary to perpetuate the noise berm in a safe and usable condition. B. The City shall hold the State harmless from any liability claims due to maintenance of or failure to maintain the above - described noise berm. C. If either party needs to modify the noise berm, the State and City will agree to those modifications and, if needed, enter into a new maintenance agreement. D. The State retains its authority to administer, issue, and regulate access permits, sign advertising permits, drainage permits, and permits to install new utilities on trunk highway right -of -way. 11. CONSIDERATION AND TERMS OF PAYMENT The City agrees to maintain the noise berm, without cost or expense to the State, in consideration of the State permitting City's construction of the noise berm on trunk highway right -of -way. 111. TERM OF AGREEMENT This Agreement will be in effect until superseded by another agreement between State and City or until such time that the noise berm is removed. IV. AUTHORIZED REPRESENTATIVE A. State's Authorized Representative for the purposes of the administration of this Agreement is Beverly Farraher, Assistant District Engineer - Maintenance, Minnesota Department of Transportation Metro District, 1500 West County Road B2, Roseville, Minnesota 55113, (651) 234 -7901, or her successor. B. The City's Authorized Representative for the purposes of the administration of this Agreement is R. Charles Ahl, City Engineer, City of Maplewood, 1830 East County Road B, Maplewood, MN 55109, (651) 249 -2402, or his successor. C. State's Authorized Representative will have final authority for acceptance of maintenance services performed by City under this Agreement. Mn /DOT Agreement No. 94966 V. ASSIGNMENT A. No party will assign or transfer any rights or obligations under this Agreement, in whole or in part, without prior written consent of the other. B. All contracts and agreements made by any party with additional parties for the performance of any work to be done under this Agreement will be made in accordance with the terms of this Agreement and comply with State of Minnesota law. C. This Agreement will not be construed as a relinquishment by State of any powers or control it may have over the trunk highway covered under this Agreement. VI. MERGER/AMENDMENTS This Agreement contains all negotiations and agreements between the State and City. No other understanding regarding this agreement, whether written or oral, may be used to bind either party. Any amendments to this Agreement must be in writing, and must be executed by the same parties who executed the original Agreement, or their successors in office. VII. LIABILITY A. The employees and agents of the City will not be deemed to be employees of the State for any reason. B. Each party will be solely responsible for its own acts and omissions, the acts and omissions of its employees, and results thereof to the extent authorized by law. The parties will not be responsible for the acts of any others and the results thereof. C. Liability of State will be governed by the provisions of Minnesota Statutes Section 3.736 and liability of City will be governed by Minnesota Statutes Chapter 466. This clause will not be construed to bar any legal remedies each party may have for the other party's failure to fulfill its obligations pursuant to this Agreement. D. Each party to this Agreement will defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising in connection with or by virtue of performance of its own work as provided herein. VIII. WORKERS COMPENSATION Each party will be solely responsible for its own employees for any workers compensation claims. IX. CIVIL RIGHTS The City must comply with the provisions of Minnesota Statutes Section 181.59, and any applicable local ordinance relating to civil rights and discrimination. X. STATE AUDITS The books, records, documents, and accounting procedures and practices of the City, relevant to this Mn /DOT Agreement No. 94966 Agreement, will be subject to examination by the Mn /DOT Auditor, the Legislative Auditor, or the State Auditor, as appropriate, for no less than six years following the expiration of this Agreement. X1. DATA PRACTICES The State and the City must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to any information provided to or by a party to this agreement. XII. AGREEMENT APPROVAL Before this Agreement will become binding and effective, it must be approved by a City of Maplewood City Council resolution, and be executed by State and City officers as provided by law. [the remainder of this page has been intentionally left blank] Mn00T Agreement No. S096 IN TESTIMONY WHEREOF the parties have executed this Agreement through their duly authorized DEPARTMENT OF TRANSPORTATION Recommended for approval: Assistant District Engineer — Metro District Maintenance Date Approved COMMISSIONER OF TRANSPORTATION Date Metro District Authorized Signature COMMISSIONER OF ADMINISTRATION Authorized Signature Date Mn/DOT Agreement No. 90966 CITY OF MAPLEWOOD, MINNESOTA Recommended for Approval: Mayor Print Name: INIM Approved as to form and insurance: City Attorney Print Name: City Manager Print Name: Date: N . Agenda Item Ki To: Maplewood City Council From: Greg Copeland, City Manager Date: August 8, 2007 Re: South Maplewood Land Use Study Completion In November 2006 the Maplewood City Council adopted a development moratorium in South Maplewood south of Carver Avenue. Subsequently the City conducted a series of four public meetings in South Maplewood to discuss the future of the approximately 460 acres included in the Moratorium Study Area. The City hired Schoell Madson to conduct a detailed study of the area in which it was determined by the study that 244 acres are buildable. No determination has been made by the City Council as to what the land use density in the area should be in the future. To assist the City Council and Planning Commission in developing land use options and in order to complete final action to implement these land use changes, if there are to be any in the South Maplewood Moratorium Study Area within the next 90 days, it is proposed to contract with Schoell Madson to prepare the necessary land use maps, comprehensive plan amendments for the Metropolitan Council, new zoning regulations and ordinance (as detailed on page 2 of their proposal, Finalization of the South Maplewood Land Use Study, dated August 7, 2007). Recommendation: Authorize the City Manager to contract the services of Schoell Madson for the Finalization of the South Maplewood Land Use Study for $14,070.00 as described in their proposal of August 7, 2007. From: Jim Kerrigan [mailto:jimbobuys@gmail.com] Sent: Monday, August 06, 2007 5:25 PM To: Greg Copeland Cc: Diana Longrie (External); Tom Ekstrand; hrcbailey@comcast.net; rosel@schoellmadson.com Subject: Response to Executive Summary Report of the South Maplewood Study Mr. Copeland, The attached are my comments on the Executive Summary Report of the South Maplewood Study. I would ask that this letter be provided in the staff report to the City Council in their review of this matter on August 13, 2007. Please also include in the packets for the commission when they review the study. If you have any questions please contact me at 651-739-245. Jim Kerrigan August 6, 2007 Jim Kerrigan 2620 Carver Avenue Maplewood, MN 55119 Greg Copeland City Manager City of Maplewood 1830 County Road B East Maplewood, MN 55109 cc: Tom Ekstrand Dear Mr. Copeland: I recently received the Executive Summary Report of the South Maplewood Study. Based on my initial review I think Schoell Madson has done a good job of identifying the various relevant issues. At all of the neighborhood meetings the clear message from the neighborhood has been a desire to keep the areas' future development low density. Unfortunately, only two concept plans are detailed in the study, with neither one realistically addressing this option. Based on the existing zoning and land use designation it appears that all the property in the study area is shown at a higher density, except for a portion of the Bailey Nursery property. Presently, all of the buildable properties in the study area are zoned R1 -R, rural residential, or F, farm. R1 -R requires 2 acres per residential unit. The F zoning does not allow for any residential subdivision until the subject property is rezoned. From what has been expressed by the neighborhood at the recent public meeting the desire is to also keep future development of these farm zoned areas as low density, (i.e. R1 -R density). Concept 2 proposes all of the property in the study area (exclusive of a portion of the Bailey Nursery property which is for the most part located in the City of Newport) would increase in development density. The present R1 -R properties would increase by 100 -400% (1 unit per 2 acre to approximately 1 -4 units per acre). At previous public meetings I have especially voiced my concern over the idea of rezoning various properties on the North side of the study area to an R -1 density (10,000 sq. ft. lots). By allowing such a density approximately 105 units could be built on these properties. Under the existing R1 -R zoning the maximum number of units that could be constructed would be approximately 12 housing units. Even if the zoning was increased to the same density as the existing Haller's subdivision (40,000 sq. ft. per unit) the maximum number of units would be 24. 1 -2 acre lot requirements are commonplace in many communities throughout the Twin Cities. I think if you took a poll of the neighborhood a clear majority would not want to see a 4 unit per acre density on any of the properties. Besides increasing density in the neighborhood it also opens the door for future councils to legitimize an expansion of the R -1 zoning in this area. 1 am sure developers are arguing they need to increase density to make a project financially feasible or that they have some legal right. I would not agree with either of these arguments based on the fact that the existing zoning classifications have been in place for several years. In the end, the City Council with recommendations from it's board and commission will need to take action on the future development of the study area based on the desire of the neighborhood and what is felt best for Maplewood as a whole. In conclusion, I appreciate all the effort that the Council and staff have made to involve the neighborhood in this process. I would ask that you provide a copy of this letter in the staff reports to the City Council and various boards and commissions in their review of the matter. Best Regards, Jim Kerrigan South Maplewood Land Use Study Completion The City hired Schoell Madson early 2007 to study a number of issues in the South Maplewood area which were outlined in the Moratorium Ordinance that was passed in November, 2006. For the last several months, we have studied this area extensively and held two open houses explaining the issues to the public and City staff and officials. In order to provide a comp-ehensive land use recommendation to the City for this study area, Schoell Madson reviewed the land use issues within this area as well as outside of the City in the neighboring communities of Newport, St. Paul and Woodbury. The ground cover was analyzed and the corresponding City protection ordinances as well as local agency policy. Transportation for the study area was reviewed and we discussed nearby improvements that are planned as well as proposed new streets and greenway corridors. This and much more was presented to the City and outlined in an Executive Report for documentation and discussion purposes. Schoell Madson concluded in this report that due to the regional planning density and new connection expectation, the City could exercise many land use designations and densities for the study area. In order to implement any City-approved land use changes, a Comprehensive Plan Amendment to the Metropolitan Council will be required. Following the approval of this amendment, the City will have to provide for any new zoning districts or amendments to current zoning districts and regulations that pertain to the land in the study area. South Maplewood Land Use Study Completion Client Understanding Schoell Madson understands the scope of the project to consist of the following items: 1) Prepare for and attend Commissions and Council meetings (two meetings-one person) 2) Prepare and refine the land use map for Comprehensive Plan Amendment (GIS mapping, data calculations, analyze, memo) 3) Prepare for and attend Planning Commission and City Council for final land use directive and ordinance to complete Amendment materials for Met Council (one meeting -one person) 4) (note: we understand the amendment application to only include the land use map and text, not the parks, trails and open space component to be completed in 2008) 5) Prepare a Comprehensive Plan Amendment application to the Metropolitan Council • Attend Metropolitan Council meeting 7) Prepare for and attend final Commissions and Council meetings (two meetings-one person) 8) Prepare new zoning regulations (two drafts) • Present any new material to the Commissions and Council (two meetings-one person) 10) Prepare all documentation for adoption (memo and ordinance) South Maplewood Land Use Study Completion We plan to begin this process simultaneously with the Gladstone wrap up which could begin mid August. Schoell Madson anticipates that some Council direction will be given at an upcoming meeting that will assist us in the full scope of work remaining. New land use map(s) will need to be prepared and presented to the City Commissions and Council this year and then an ordinance to initiate the preparation of a Comprehensive Plan Amendment. This is a 60 to 120 day process with the Metropolitan Council and could be complete by the end of the year depending on the amount of time spent on the final land use plan and the Met Council's reception of the proposed Amendment. The implementation scope of work that follows in steps 7-9 will depend on the number of land use designation and map changes. If there are new land use designations proposed, new zoning districts will need to be formed after the Comprehensive Plan Amendment is complete. Amendments to other zoning regulations, or amendments to existing zoning districts could also an outcome. Because of the uncertainty of the direction, Schoell Madson has prepared a budget that will accommodate a moderate amount of amendments to marry the new land use plan with the zoning regulations. The project manager for this assignment will be Rose Lorsung. South Maplewood Land Use Study Completion 2 9EEMlI= 1) Prepare for and attend Planning and Environmental and Natural Resources Commission and City Council meetings (three meetings-one person) • $990.00 2) Prepare and refine the land use map for Comprehensive Plan Amendment (GIS mapping, data calculations, analyze, memo) • (GIS mapping).....$1,300.00 • (data calculations).....$1,760.00 • (memo).....$660.00 3) Prepare for and attend Planning Commission and City Council for final land use directive and ordinance to complete Amendment materials for Met Council (one meeting-one person) • $330.00 4) Prepare a Comprehensive Plan Amendment application to the Metropolitan Council • $3,200.00 5) Attend Metropolitan Council meeting (Subcommittee and full Council) • $660.00 6) Prepare new zoning regulations (two drafts) • $3,300.00 7) Prepare for and attend Planning and Environmental and Natural Resources Commission and City Council meetings (three meetings-one person) • $990.00 South Maplewood Land Use Study Completion .V Prepare all documentation for adoption (memo and ordinance) $880.00 HZEIAM � Schoell Madson would like the City of Maplewood to understand that this figure represents the true cost for the scope of services required to finish this project. The first proposal was put together with the understanding that our firm had never done any planning work in your community, and we wanted to offer you a reduced rate to prove to you that we are a high-quality full-service firm. We hope that we have been successful in establishing a long-lasting relationship with Maplewood and we look forward to assisting you with all these projects at our standard rate (see attached rate sheet). Identification of Qualifications and Role of the Project Team Project Manager and Administrator Rose Lorsung will be the secondary contact for the development and presentation of the p update. Rose will be attending as many meetings as possible and assisting in the process. Rose was the City Planner for the City of Medina prior joining Schoell Madson in 2007. At Medina she developed and oversaw the City's Comprehensive Plan Update. Rose Lorsung Schoell Madson Bachelor of Arts, Augsburg College, EXPERIENCE 2004 * Worked with resident groups, architects and developers for potential Coursework in Geography, projects Cartography, and Marketing at St. 0 Worked with Chamber of Commerce and revised Sign Code Thomas University, 2004 Ordinance for City of Maplewood Professional Associations • Created maps and analysis for city projects • Analyzed data and created charts, graphs and quantitative analysis Urban Land Institute • Researched, reported, and authored ordinances, resolutions and Professional Experience contracts • Interacted and communicated with city officials and business leaders 1 Year Schoell Madson * Prepared all reports for parks, planning commission, and city council for the City of Medina 7 Years Total • Calculated zoning, variance, and plats using GIS for the City of Maplewood • Using GPS to identify infrastructure and implement server-based system of maintenance • Creating Capital Improvement Plans • Creating financing options for unique land use projects • Land Use Project Management, process to construction • Thematic mapping for land use development, environmental studies and demographic research • Extensive report-writing for parks, planning commission, and city council • Comprehensive Planning including case studies, downtown redevelopment, and design standards • Negotiation in land use development including property identification, acquisition and development process Schoell Madson Page 1 Todd Udvig, CPSS, CWD Schoell on GENERAL BACKGROUND Certified Professional Scientist Wetland Mitigation and Creation • Home Depot - Eagan, Minnesota Society of Wetland Scientists • City of Andover — Round Lake Park • Pond's Edge — Eden Prairie Soil Science Society of America • TH 100 — Wetland Mitigation Design American Society of Agronomy • City of Maplewood — Wetland Creation • McLeod County — Wetland Restoration and Creation Wetland Delineators Association — Farmer President g ae • Le Village - Wetland Creation and Restoration Y g • Wetland Monitoring of created wetland mitigation sites on Consulting Engineering Council — governmental, residential, and commercial properties. Former Chairman of the Environmental Committee Professional Experience 2 Years Schoell Madson 24 Years Total Mr. Udvig has over 24 years of experience in the wetland and natural resource project and project management areas. He has also been responsible for marketing natural resource services to existing and new clients, including proposal and statement of qualifications package preparation. Mr. Udvig has managed natural resource projects up to $200,000 in size. He also has experience in the public meeting and Education approval processes. Areas of expertise include wetland functions and values assessments, wetland permitting and regulatory, mitigation Master Science- design, delineation, threatened and endangered species surveys, Universtry sity, 1985 Southern n Illinois University, environmental documents, specialized soils studies, and drainage Bachelor of Science - Environmental projects. Biology, University of Wisconsin River Falls, 1980 EXPERIENCE Professional Registration Wetland Delineation and Permitting • Has completed over 1500 wetland delineations nationwide Certified Professional Soil • Has completed wetland delineations on both large and small scale Scientist — ARCPACS #02974 projects Registered Soil Scientist — Public and private sectors projects Wisconsin PSS176 -112 • Commercial and residential projects • Served as Local Government Unit reviewing wetland delineations on Certified Wetland Delineator #1051 local and county level Certified Tree Inspector • Completed approved local, watershed district, state, and federal #20092608 wetland and waters permits including Letters of Permission, Individual Permits, and Section 10 Permitting Professional Affiliations Certified Professional Scientist Wetland Mitigation and Creation • Home Depot - Eagan, Minnesota Society of Wetland Scientists • City of Andover — Round Lake Park • Pond's Edge — Eden Prairie Soil Science Society of America • TH 100 — Wetland Mitigation Design American Society of Agronomy • City of Maplewood — Wetland Creation • McLeod County — Wetland Restoration and Creation Wetland Delineators Association — Farmer President g ae • Le Village - Wetland Creation and Restoration Y g • Wetland Monitoring of created wetland mitigation sites on Consulting Engineering Council — governmental, residential, and commercial properties. Former Chairman of the Environmental Committee Professional Experience 2 Years Schoell Madson 24 Years Total Todd Udvig, cont Natural Resource Inventories and Planning • Minnesota Land Cover Classification System (MLCCS) Certified • Completed MLCCS inventories for numerous land sections • Completed and managed Natural Resources Inventory for the City of Golden Valley • Developers Manual for the City of Coon Rapids • Weiland Ordinance development for the Cities of Chisago City and Albertville • Ravine Restoration Plan — MCES Cottage Grove • GIS Land Coverages and Use — Center for Energy and the Environment • Completed Natural Resources Inventories for sites of 1600 to 4200 acres Schoell Madson Page 2 ����������U � �� ���&�����n�� INC. ���on���~u~u~ �� nmn��������nm nn��� �� SCHEDULE RATE CITY ��U���� ���� ���&��U ����������� ��o nmn��n u~�~m��*���� wASalesmnd MarketingTroposals &SOQsriled by Major project\Cityofmapiewood\em Schodvle.doc 10 Hourly Hourly Rate Rate Engineering Surveying Project Engineer $ 00 Land Surveyor | $ 85 Project Engineer 11 70 Land Surveyor U 05 Project Engineer 111 75 Land Surveyor U| 105 Professional Engineer | 80 Land Surveyor |V 130 Professional Engineer || 87 Principal Surveyor 130 Professional Engineer ||| 85 Survey Crew Coordinator 105 Professional Engineer |V 110 General Coordinator Survey 05 Engineering Project Manager | 80 Survey Project Manager 05 Engineering Project Manager || 100 Survey Crew 140 Principal Engineer 140 General Planning Intern $ 50 Planner Technician $65 Design Associate 75 Technician | 55 Registered Landscape Architect 80 Technician 11 65 Senior Designer 80 Technician 111 75 Sr. Planner/Landscape Architect 110 Technician IV 85 Department Manager 110 Construction Related Services Construction Observer | 8 60 Prollect Support Construction Observer || 65 Administrative Assistant $ 55 Sr. Construction Observer 85 Operations Manager 95 Expert Witness 230 Environmental Environmental Professional $ 65 Environmental Professional || 85 Wetland Specialist 75 Field Director 01 wASalesmnd MarketingTroposals &SOQsriled by Major project\Cityofmapiewood\em Schodvle.doc 10 Agenda Item Ll MEMORANDUM TO: Greg Copeland, City Manager FROM: Karen Guilfbile, Citizen Service Manager DATE: August 6, 2007 RE: Manager Intoxicating Liquor License Introduction Chao Lee Gillstrorn has submitted an application for an on-sale intoxicating liquor license to be used at 1780 E. County Road D, the location known as Nickelby's Bar & Restaurant. Background Mr. Chao Mr. Lee was born in Laos then his family moved to Oshkosh, WI where they lived until the early 1980's. His family then moved to St. Paul, MN where he lived until 2005. In 2005 he moved to Seattle, WA to be with his wife. He moved to Oakdale, MN in July 2006 and is currently residing there. Mr. Lee attended Johnson High School in St. Paul and then the Minneapolis College of Arts and Design. He worked in the design field for a couple years but did not enjoy it. He has worked at the Maplewood Inn for almost one year. During his time at the Maplewood Inn he has been the restaurant manager and has worked the front desk. On July 2, 2007 Sargeant Crotty spoke to one of Lee's references. This reference said he has known Lee for over years and that Lee was a manager for him when he owned the Maplewood Inn. Lee managed from Aug 2006 to April 2007 under this reference and continued on as the manager under the new owner. He describes Lee as "very nice", "honest", "good man". As required by City ordinances, the necessary background investigation was completed by the Police Department on Mr.Chao. In the course of the investigation, state criminal history files were checked along with contacts and warrants in the cities of Oakdale, St. Paul, Burnsville, Minneapolis and Seattle, Washington and the counties of Washington, Ramsey, Dakota, Hennepin, Kin County Washington and Kitsap County Washington. Mr. Chao has been given a copy of the City Code of Ordinances that applies to being an intoxicating liquor license holder and has met with Chief Thomalla personally to discuss measures to eliminate the sale of alcohol to underage persons, general security and retail crime related issues. Consideration It is recommended that the City Council approve the on-sale liquor license for Mr. Chao. Agenda Item L 2 To: Maplewood City Council From: Greg Copeland, City Manager Date: August 8, 2007 Re: Retention of Professional Services to Prepare the Em Minnesota Statutes require each City within the seven county metropolitan region to prepare a decennial review of its comprehensive plan and submit it to the Metropolitan Council for approval. The review of the Comprehensive Plan includes a study of 13 elements, of all the City's important systems from Land Use and Housing to Water and Sewers. Maplewood is a city that is focused on redevelopment of its older neighborhoods and preservation of its unique natural assets in those neighborhoods not fully developed, as demonstrated in both the Gladstone Neighborhood Redevelopment Plan and in the ongoing community driven planning process in South Maplewood. Many elements of the City's Comprehensive Plan will only need updates; others will build off the recent planning processes in Gladstone and South Maplewood. One element that needs greater attention is the Parks, Trails and Open Space element. The goal of the previous Plan was to create a priority for the development of a trail system which has failed to be fully realized in the last five years: "Developing a trail system infrastructure that can be built upon in the future should be a primary planning initiative in forthcoming years." Maplewood Comprehensive Plan May 2002, page 75. In order to move this 2002 goal forward it is necessary in 2007 to undertake an intensive planning process to create a Comprehensive Plan element that August 8, 2007 is true to the vision expressed five years ago in the Strategic Plan Element of the Parks, Trails and Open Space Plan: "To provide city residents with an interconnected trail system for transportation and recreation purposes and as a means to tie divergent parks and open space with the broader community." 2002 Maplewood Comprehensive Plan, Parks, Trails and Open Space Element May 2002, page 76. Therefore it is recommended to develop the Parks, Trails and Open Space Element starting in 2007 and to complete the remaining updates to the Comprehensive Plan in 2008 as follows: Retain the services of Schoell Madson to Develop a new Parks, Trails and Open Space Plan which will be included as an element to the Comprehensive Plan which will: a. Contain a plan to connect the City's existing bike ways, sidewalks and pedestrian trails into an integrated transportation and recreational asset that identifies additional rights of way to build new corridors to create a functional system. b. Preserve and protect Maplewood's investment in its unique neighborhood Open Spaces. c. Offer a vision for the City's large and mature system of parks, the Nature Center, the Bruentrup Farm, Community Center and Athletic Facilities. 2. Update nine of the Comprehensive Plan Elements as follows: Introduction, City History, City Goals, Natural Features, Analysis of Population Housing and Employment, Land Use, Housing, Historic Resources and the Ordinances and Grants Research portions of the Implementation element. 3. Retain a Transportation Planning and Engineering Firm to complete the Transportation Comprehensive Plan Element which will be selected at a later date. 4. Retain the Professional Services of an Engineering Firm which will be selected at a future date to update the Water Element of the Comprehensive Plan and update the City's 2003 Sewer Element. N August 8, 2007 Recommendation: Authorize City Manager to contract the services of Schoell Madson to: Develop the Element of the Comprehensive Plan for Parks, Trails, and Open Space in 2007, in the amount of $23,700, as described in their proposal of August 7, 2007. 2. Develop nine elements of the Comprehensive Plan Update, except Transportation, Water and Sewer in 2008 in the amount of $39, 540, as described in their proposal of August 7, 2007. M Parks, Trails and Open Space Plan Update :rroject Background In reviewing the South Maplewood land use and going through the process with the community, many mentions were made of the current Park, Trails and Open Space Comprehensive Plan. In reviewing the Plan, Schoell Madson determined that the South Maplewood area of the community wasn't studied during the 2002 Comprehensive Plan update. The City has in the past done extensive park and open space planning and even went out for a referendum and received community support by way of tax dollars to purchase property for future identified proposed parks, trails and open spaces. Those areas shown on the plan have been purchased using this money. During the South Maplewood study, we heard many comments from interested citizens and City officials regarding the need for more right-of- way pedestrian and bicycle trails, multi-use off-road trails and a greenway corridor near Fish Creek. It was also brought to our attention that the existing parks, trails and sidewalks are not all connected making the use of these transportation and recreational opportunities limited over long distances. Due to the limited funds available for construction of new transportation and recreational corridors, the City will require a detailed Capital Improvement Plan that shows the new planned trails in the order of there importance. Schoell Madson intends to study the current Plan and discuss with the community the most urgent need(s) for connections between existing and also new proposed trails. The prioritization and needs determination will provide us direction for implementation and the right tools, including financial tools (CIP planning, grants, etc.) that will best suite the needs of the community. Parks, Trails and Open Space Plan Update (note: this Plan is a required part of the Comprehensive Plan but due to the current community activity and declared importance, we are proposing to begin this Chapter early in the process) Schoell Madson proposes the scope of the project to consist of the following items: Create a Parks, Trails, and Open Space Task Force (City to determine composition and number of people) 2). Task Force ManagerVient 3). Staff Meetings 4). Open House Meeting 5). Initial Park Commission Meetings 6). Analyze current plan for all components and any new regional planning requirements 7). Field work for determination of new corridors 8). Mapping 9). Draft Plan 10). Prepare for and attend Commissions and Council meetings 11). Final Plan 12). Implementation Plan and Grant Research We plan to begin this Chapter in October of the year, midstream of the other two planning area studies. If the City wishes to begin sooner, we will be able to provide that as the team leaders for this effort will be Paul Schroeder, with Ben Gozola, Rose Lorsung and Todd Udvig assisting. These four are highly skilled in this type of planning and are best suited for this task. The scope listed on this page is the composition and order of tasks that we are proposing. We believe that the task force is necessary because we believe that this Chapter of the current Plan is the one most lacking. The South Maplewood area has to be entirely planned and may have additional components that differentiate it from other areas of the community. The task force will assist us in understanding the current plan implementation and the opportunities for new connections and other current field observations. Throughout the task force process, regular updates will need to be made to the body and therefore we recommend that at least one person from the Park and Environmental and Natural Resources Commissions be on the task force. In order to gauge what has been completed since the 2002 Plan and understand where to pick up the effort, we are proposing a few meetings with various staff members and park officials. These meetings will be informational only and will occur early in the process. We also feel that similar meetings should be held with the Park Commission and Environmental and Natural Resources Commission to understand their ideas, issues and concerns. Paul Schroeder will be the main project manager doing the parks and trails components • the plan, Todd Udvig, who assisted • the South Maplewood study, will be in charge of greenway corridor and open space planning. Ben Gozolla is the planner who will assist with the right-of-way bicycle lane and sidewalk planning (planned trails in the right-of-way are a component of the Transportation Chapter as opposed to the Parks, Trails and Open Space Chapter). Because the current Plan has a detailed inventory section and CIP implementation component, we see our role as more for planning for the connections to existing transportation and recreational services and assisting in developing connections to trails and open spaces, especially those in redevelopment areas such as Gladstone and developing areas such as South Maplewood (through unique partnerships with other governmental entities and agencies who have a stake in the regional system). Schoell Madson proposes this project to begin in October but can begin sooner as we have devoted different project managers to this assignment. 1) Create a Parks, Trails, and Open Space Task Force (City to determine composition and number of people) 2) (6 meetings + meeting preparation and materials) • Meeting Preparation .................$1,250.00 • 6 Meetings (2-hours each) ......... $1,980.00 3) Staff Meetings • (two persons-three meetings) ..... $1,980.00 4) Park & Envr/Nat Res. Commission Meetings • (one person-two meetings) .......... $660.00 5) Open House ..... ......................$1,000.00 6) Analyze current plan for all components and any new regional planning requirements • $1,640.00 7) Field work for determination of new corridors (expectation to have assistance from City) 0 $2,700.00 8) Mapping 0 $2,600.00 9) Draft Plan 0 $4,700.00 10) Prepare for and attend Commissions and Council meetings • (one person-three meetings) ....... $990.00 10) Final Plan • $2,400.00 11) Implementation Plan, CIP and Grant Research and applications (does not include application procedures) • $1,800.00 Total Budget: $23,700.00 the Project Team 11� L7 K M11mr W7111 7111 i Paul Schroeder is a licensed Landscape Architect with over 12 years of experience. His graphical and design skills plus his experiences in park and trail planning, most recently for Independence, Tonka Bay and Bayport. He will oversee the Parks, Trails and Open Space update. Ben Gozola will be the primary contact for the plan update. He will work alongside Ms. Lorsung and will be preparing the udpate. Ben was the City Planner for the City of Minnetrista and oversaw the City's growth strategies and land use goals prior to joining Schoell Madson in mid 2006. Rose Lorsung will be the secondary contact for the development and presentation of the plan update. Rose will be attending as many meetings as possible and assisting in the process. Rose was the City Planner for the City of Medina prior joining Sch•ell Mad son in 2007. At Medina she developed and oversaw the City's Comprehensive Plan Update. Professional Staff Team: Todd Udvig is our environmental team leader and a licensed Tree Inspector, Certfied Wetland Delineator, forester, and Certifed Soil Scientist. He was involved with the South Maplewood Land Use Study. He will provide assistance in the area of the plan update concerning environmental protection, specifically for shoreland, wetland and woodland review. Mike Candy is our GIS specialist who will provide all the mapping for the Comp Plan update. Administrative staff and other staff professionals will be utilized where appropriately required. Staff commitment to the City of Maplewood Schoell Madson has carefully considered the staff members that we believe can best serve this project, not only by their professional experiences but more importantly by their knowledge of the community and past experiences directly with the City or with the needs of the parks, trails and open space update. We believe our staff and their commitment to the City is the defining difference that sets Schoell Madson above other firms. The listed team and the staff of Schoell Madson are proud to serve the City of Maplewood. Schoell Madson has provided services to both public and private clients since 1956. We are an inter-disciplinary design consulting firm offering comprehensive services in the planning, civil engineering, landscape architecture, land surveying and environmental areas. Schoell Madson's objective is simple - to meet our client's needs. That means understanding their issues, being responsive, communicating well and putting the right experience and skills to work resulting in projects completed smoothly, on time and within budget In the last three years Schoell Madson created a Community Planning and Design Department. The team members have been carefully assembled to provide the necessary experience and understanding of planning services to best serve municipalities and private development. The significance of this team is the combination of our planning staff, (all with municipal planning experience) with our design and environmental professionals. Community projects receive the benefit of having knowledgeable consultants who understand the public process and input plus the skills of our design team that ensures proposed land uses and project designs are attainable. Paul D. Schroeder, CLASS, ASLA Schoell Madson Ndmi P'61ofin GENERAL BACKGROUND SWPPP Certification Urban Design Professional Affiliations • West End, St Louis Park, MN: Urban office/retail redevelopment • Ridgehaven Commons, Minnetonka, MN: Senior Living American Society of Landscape Community involving 3 buildings, 225 units, on 14-acres. Architects (ASLA) • Medina Retail, Medina, MN: 43-acre commercial and public park National Associate of Office and street improvements for 250,000sf of retail/commercial Industrial Properties (NAIOP) development(Target) • Union Crossings, Monticello, MN: 48-acre commercial development Minnesota Shopping Center of 388,000sf of retail/commercial(Target/Home Depot) Association (MSCA) • Home Depot — Minnesota: Design and review of new stores Professional Experience • Rosemount Crossings, Rosemount, MN: Small Commercial 48,000sf commercial retail 3 Years Schoell Madsen (2004) Recreation, Parks, and Landscape Architecture 13 Years Total • Pioneer Park, City of Independence, MN: 49-acre master plan park involving ball field, trails, sledding, picnic, and natural areas • Archery Trade Association: Standard development graphics • Tonka Bay Trail Study, City of Tonka Bay, MN: 3-mile long corridor study for trail implementation • Steinberg Nature Park, Blue Earth, MN: 31-acre master plan for the development of a nature park within a wooded river basin and open space • Centennial Lakes Park, Edina, MN: 25-acre multi-use urban park • Wells Fargo Home Mortgage, Minneapolis, MN: Central Control irrigation system with over 130 zones, a weather station, and a variety of other components Schoell Madson Page 1 Ben Zla Schoell Madson GENERAL BACKGROUND Schoell Madson Page 1 Mr. Gozola is a Senior Planner with Schoell Madson. His experience as a Municipal and Transportation planner has prepared him for a broad range of tasks with our company. He is a primary contact for our municipal clients and is highly skilled in analyzing local ordinances, writing detailed reports, and presenting difficult information to elected bodies and members of the public. His understanding of statutory Education requirements coupled with his experience in tracking and administering application reviews will ensure your City complies with all regulations Bachelor of Arts in Geography while providing exemplary service to your citizens. Univer sit y of Minnesota, University Duluth, MN (1998) EXPERIENCE Professional Associations Mr. Gozola brings to the table a comprehensive knowledge in the The American Institute of Certified Planners (AICP) planning and development field. The following is a brief overview of what he will bring to your City; American Planning Association (APA) • Extensive experience reviewing and presenting land use applications to city councils and boards Professional Experience • Exceptional in writing and interpreting city codes 1 Year Schoell Madson • Personable and well suited for interacting with residents as a "face" (2006) for the community • Thorough knowledge of comprehensive planning and the relation to 8 Years of Municipal and Regional city code requirements Planning • Excellent communication skills and an understanding of how to 4 Years City Planner 1 Year as Zoning Administrator involve the public from the beginning of a project City of Minnetrista * Detail oriented organizational skills to ensure all applications and/or tasks are reviewed and completed by the anticipated deadline 3 Years Transportation Planner . An understanding of Metropolitan Council regional plans and their Metropolitan Interstate Committee (MIC), Duluth, MN. potential impact on local development projects . Dependable Schoell Madson Page 1 Rose Lorsung Schoell Madson Bachelor of Arts, Augsburg College, EXPERIENCE 2004 * Worked with resident groups, architects and developers for potential Coursework in Geography, projects Cartography, and Marketing at St. 0 Worked with Chamber of Commerce and revised Sign Code Thomas University, 2004 Ordinance for City of Maplewood Professional Associations • Created maps and analysis for city projects • Analyzed data and created charts, graphs and quantitative analysis Urban Land Institute • Researched, reported, and authored ordinances, resolutions and Professional Experience contracts • Interacted and communicated with city officials and business leaders 1 Year Schoell Madson * Prepared all reports for parks, planning commission, and city council for the City of Medina 7 Years Total • Calculated zoning, variance, and plats using GIS for the City of Maplewood • Using GPS to identify infrastructure and implement server-based system of maintenance • Creating Capital Improvement Plans • Creating financing options for unique land use projects • Land Use Project Management, process to construction • Thematic mapping for land use development, environmental studies and demographic research • Extensive report-writing for parks, planning commission, and city council • Comprehensive Planning including case studies, downtown redevelopment, and design standards • Negotiation in land use development including property identification, acquisition and development process Schoell Madson Page 1 Todd Udvig, CPSS, CWD Schoell on GENERAL BACKGROUND Certified Professional Scientist Wetland Mitigation and Creation • Home Depot - Eagan, Minnesota Society of Wetland Scientists • City of Andover — Round Lake Park • Pond's Edge — Eden Prairie Soil Science Society of America • TH 100 — Wetland Mitigation Design American Society of Agronomy • City of Maplewood — Wetland Creation • McLeod County — Wetland Restoration and Creation Wetland Delineators Association — Farmer President g ae • Le Village - Wetland Creation and Restoration Y g • Wetland Monitoring of created wetland mitigation sites on Consulting Engineering Council — governmental, residential, and commercial properties. Former Chairman of the Environmental Committee Professional Experience 2 Years Schoell Madson 24 Years Total Mr. Udvig has over 24 years of experience in the wetland and natural resource project and project management areas. He has also been responsible for marketing natural resource services to existing and new clients, including proposal and statement of qualifications package preparation. Mr. Udvig has managed natural resource projects up to $200,000 in size. He also has experience in the public meeting and Education approval processes. Areas of expertise include wetland functions and values assessments, wetland permitting and regulatory, mitigation Master Science- design, delineation, threatened and endangered species surveys, Universtry sity, 1985 Southern n Illinois University, environmental documents, specialized soils studies, and drainage Bachelor of Science - Environmental projects. Biology, University of Wisconsin River Falls, 1980 EXPERIENCE Professional Registration Wetland Delineation and Permitting • Has completed over 1500 wetland delineations nationwide Certified Professional Soil • Has completed wetland delineations on both large and small scale Scientist — ARCPACS #02974 projects Registered Soil Scientist — Public and private sectors projects Wisconsin PSS176 -112 • Commercial and residential projects • Served as Local Government Unit reviewing wetland delineations on Certified Wetland Delineator #1051 local and county level Certified Tree Inspector • Completed approved local, watershed district, state, and federal #20092608 wetland and waters permits including Letters of Permission, Individual Permits, and Section 10 Permitting Professional Affiliations Certified Professional Scientist Wetland Mitigation and Creation • Home Depot - Eagan, Minnesota Society of Wetland Scientists • City of Andover — Round Lake Park • Pond's Edge — Eden Prairie Soil Science Society of America • TH 100 — Wetland Mitigation Design American Society of Agronomy • City of Maplewood — Wetland Creation • McLeod County — Wetland Restoration and Creation Wetland Delineators Association — Farmer President g ae • Le Village - Wetland Creation and Restoration Y g • Wetland Monitoring of created wetland mitigation sites on Consulting Engineering Council — governmental, residential, and commercial properties. Former Chairman of the Environmental Committee Professional Experience 2 Years Schoell Madson 24 Years Total Todd Udvig, cont Natural Resource Inventories and Planning • Minnesota Land Cover Classification System (MLCCS) Certified • Completed MLCCS inventories for numerous land sections • Completed and managed Natural Resources Inventory for the City of Golden Valley • Developers Manual for the City of Coon Rapids • Weiland Ordinance development for the Cities of Chisago City and Albertville • Ravine Restoration Plan — MCES Cottage Grove • GIS Land Coverages and Use — Center for Energy and the Environment • Completed Natural Resources Inventories for sites of 1600 to 4200 acres Schoell Madson Page 2 ����������U � �� ���&�����n�� INC. ���on���~u~u~ �� nmn��������nm nn��� �� SCHEDULE RATE CITY ��U���� ���� ���&��U ����������� ��o nmn��n u~�~m��*���� wASalesmnd MarketingTroposals &SOQsriled by Major project\Cityofmapiewood\em Schodvle.doc 10 Hourly Hourly Rate Rate Engineering Surveying Project Engineer $ 00 Land Surveyor | $ 85 Project Engineer 11 70 Land Surveyor U 05 Project Engineer 111 75 Land Surveyor U| 105 Professional Engineer | 80 Land Surveyor |V 130 Professional Engineer || 87 Principal Surveyor 130 Professional Engineer ||| 85 Survey Crew Coordinator 105 Professional Engineer |V 110 General Coordinator Survey 05 Engineering Project Manager | 80 Survey Project Manager 05 Engineering Project Manager || 100 Survey Crew 140 Principal Engineer 140 General Planning Intern $ 50 Planner Technician $65 Design Associate 75 Technician | 55 Registered Landscape Architect 80 Technician 11 65 Senior Designer 80 Technician 111 75 Sr. Planner/Landscape Architect 110 Technician IV 85 Department Manager 110 Construction Related Services Construction Observer | 8 60 Prollect Support Construction Observer || 65 Administrative Assistant $ 55 Sr. Construction Observer 85 Operations Manager 95 Expert Witness 230 Environmental Environmental Professional $ 65 Environmental Professional || 85 Wetland Specialist 75 Field Director 01 wASalesmnd MarketingTroposals &SOQsriled by Major project\Cityofmapiewood\em Schodvle.doc 10 I - F - � TO =-6 Project Background ................... ..............................1 Scopeof Work ......................... .............................. Project Schedule ...................... ..............................5 Project Budget ......................... ............................6 -7 0 1 Ip f =-q M7 Schoell Madson Team ........................................... 8-9 Staff commitment to the City of Maplewood ...................9 Firm Background ....................... ..............................9 Schoell Madson Organizational Chart Resumes Relevant Work irm Far 1111111111 11 1111111 11111111 lilt li im I 1� 111 The City of Maplewood is required to update its Comprehensive Plan every ten years as required by the "decennial" review provision of Minnesota Statutes section 473.864, subdivision 2. The Metropolitan Council is the regional planning agency that guides this effort by providing land use information and requirements for the decennial review. Maplewood's Comprehensive Plan was adopted in part in the year 2002 with the Sewer Plan following in 2003. Since the adoption, the City has completed some redevelopment projects and land use studies for key areas of the community that will require redevelopment or planning for future land use considerations. Schoell Madson was able to assist in the South Maplewood land use study, which is a key part of the update of the Comprehensive Plan. The Gladstone area is the second area of interest that the City has been reviewing and is nearly completed with the future land use of this redevelopment area. The current Comprehensive Plan already has all the key chapters that are required by Minnesota Statutes. The planning effort will be to update the current plan for consistency with the current rules and laws pertaining to the 2008 submittal to the Metropolitan Council. This submittal is required by November, 2008, but beforehand the City has to allow for a six-month review by all adjacent communities. Due to the current community interest and upcoming deadline for the update, we are proposing to begin the Parks, Trails and Open Space component sooner than the rest of the plan (see separate proposal). The land use plan is the second area of focus as this portion guides all the remaining Comprehensive Plan chapters in terms of projections and future planned improvements whether streets, trials, parks or sewer and water. Due to the fact that all the engineering plans stem from the land use component, the City can't update these chapters until the draft plan is complete. Thusly, we are proposing to begin updating the land use chapter shortly after the beginning of 2008. Project Initiation: Upon notice to proceed, Schoell Madson will have already begun the process by finishing the South Maplewood and Gladstone studies and new zoning. Understanding these areas are essential to the land use plan which is the heart of your Comprehensive Plan, and those key areas of the community will have already been studied and new land use plans will be finalized. Those plans can't be finalized without considering the land use projections and requirements of the Met Council so a good portion of the analysis will be done and essentially setup to finish the land use plan. The Parks, Trails and Open Space component will also be well underway upon beginning the larger plan. Other than the land use studies and parks planning, there are other key documents to study and data to obtain before beginning the Comp Plan, Schoell Madson will spend a few weeks compiling all the necessary data and literature with which to complete the process in a timely manner. � I 11i P7 M, 1 R The "System Statement" is the document that the Metropolitan Council provides each community to begin the decennial review. The 2030 Regional Development Framework and Policy Plan provides the necessary documentatioii to frame the outline and content of the update. Schoell Madson has already begun reviewing the land use density and sewer requirement as it was a key document in the South Maplewood study. 9MEM The City has an excellent GIS professional who can provide all the necessary data that Schoell Madson will need to complete the update. All the maps and charts in the current plan will have to be updated and we will need to acquire the appropriate GIS data and possibly other data from the Public Works department in order to complete the I . . . I I .. — Public Input: The public input process is essential for a Comprehensive Plan to have merit once it is adopted. Not every community uses their Plan when making important decisions but if Maplewood wants to consult the Plan in the future when important decisions are on the line then it has to be a Plan that the community supports. Schoell Madson proposes to get the word out early, through the Parks, Trails and Open Space task force work. This plan update will begin before the end of the year and we will be informing the community through that process of the larger plan. We will devote a page on the City's website to the effort and keep it current with all the pertinent materials and progress repots. Planning Meetings and Open Houses The second component of the public input is the open house. Because the Plan is merely an update, we are proposing to conduct one open house in the year 2008. The project manager will decide on the appropriate timing for this open house as the progress of the land use and parks, trails and open space components reach draft form. The planning meetings will consist of both internal meetings with key City staff and also workshops with the Council. There will also need to be meetings with the Park, Planning, Environment and Natural Resource Commissions and Housing Redevelopment Authority and City Council. Project Management Team Ben Gozola, Senior Planner and Rose Lorsung, Senior Planner will work together on the Plan. Ben will lead the effort and Rose will assist and be present at public meetings. Tom Goodrum, Principal Planner, will oversee the process and Mike Candy will do the mapping. ! i • ! ! . Scope of Work (Comprehensive Plan Elements) F0111= 1) Introduction 2) City History 3) City Goals 4) Natural Features 5) Analysis of Population, Housing and Employment 6) Land Use 7) Housing 8) Parks, Trails, and Open Spaces 9) Transportation (not part of the proposal) 10) Water Resources (not part of the proposal) 11) Sanitary Sewer (not part of the proposal) 12) Historic Resources 13) Implementation (portions only) E\*1 1111q 11111111111 IrM Fir Work Plan Budget (all figures before Comprehensive Plan Components exclude the Parks, Trails and Open Space Section) Project Initiation • Meetings with staff (two persons-two meetings) .... ......................$1,320.00 Systems Statement Analysis & Data Gathering • In-house project management ............................. ...................$3,500.00 (project management for entire process) Mapping • GIS work for the entire plan .... ........................ ....... .................$3,200.00 Public input Website Work ........................................................................ $660.00 • Internal Staff Meetings (two persons-three meetings) ...................$1,980.00 • One Open House (two persons-one meeting) ....... ......................$2,100.00 (includes all preparations) • City Council Workshops (one person-four meetings) ....................$1,320.00 • Historic Commission (one person-one meeting) ..... ........................$330.00 • Environmental and Nat. Res. Commission (one person-one meeting)$330.00 • Planning Commission (one person-three meetings) ........................$990.00 • Redevelopment Authority (one person-one meeting) ......................$330.00 • City Council (two persons-four meetings) ............. ......................$2,640.00 Comprehensive Plan Component • Introduction Section ................................................................. $660.00 • City History ............................................................................ $110.00 • City Goals ........................................................................... $1,200.00 • Natural Features .................................................................. $3,200.00 • Analysis of Population, Housing and Employment . ......................$3,750.00 Land Use ............................................................................ $7,500.00 • Housing .............................................................................. $1,200.00 • Parks, Trails, and Open Spaces . ...........................(see separate proposal) 1111q :��1111l�1111��iiiiiiq�� 11111111111 IrM Fir USMMMW��� Historic Resources ................................................................. $220.00 Implementation .................................................................... $3,000.00 (Includes CIP, Ordinances, Grant Research) Total: $39540.00 Assumptions: The figure for the land use component is based on an update to the existing plan without any redevelopment studies or other significant work related to creating new land use designations for the land use section. Schoell Madson assumes, and expects, there to be discussion related to these additional studies and can put together proposals for additional work as needed. the Project Team 10111 L7 K =17 1 7111 i Tom Goodrum: Senior Planner/Principal will manage the administration of the contract to ensure that the scope of services promised is fulfilled. Tom has over 15 years of municipal and regional planning experiences. He has past experiences as Planner for Carver County and the City of Minnetonka. Tom was as a Sector Representative for the Metropolitan Council overseeing comprehensive plan updates and amendments applications. At the Met Council he was a Metropolitan Council Team Member for the updating of the Comprehensive Plan Handbook, a guide to preparing a comprehensive plan update. Planner Consultants Ben Gozola will be the primary contact for the plan update. He will work alongside Ms. Lorsung and will be preparing the udpate. Ben was the City Planner for the City of Minnetrista and oversaw the City's growth strategies and land use goals prior to joining Schoell Madson in mid 2006. Rose Lorsung will be the secondary contact for the development and presentation of the plan update. Rose will be attending as many meetings as possible and assisting in the process. Rose was the City Planner for the City • Medina prior joining Sch•ell Mad son in 2007. At Medina she developed and oversaw the City's Comprehensive Plan Update. Professional Staff Team: Mike Candy is our GIS specialist who will provide all the mapping for the Comp Plan update. Administrative staff and other staff professionals will be utilized where appropriately required. Staff commitment • the City • Maplewood Schoell Madson has carefully considered the staff members that we believe can best serve the City of Maplewood not only by their professional experiences but more importantly by their knowledge of the community and past experiences directly with the City or with the needs of the comprehensive plan update. We believe our staff and their commitment to the City is the defining difference that sets Schoell Madson above other firms. The listed team and the staff of Schoell Madson are proud to serve the City of Maplewood for your comprehensive plan update. Schoell Madson has provided services to both public and private clients since 1956. We are an inter-disciplinary design consulting firm offering comprehensive services in the planning, civil engineering, landscape architecture, land surveying and environmental areas. Schoell Madson's objective is simple - to meet our client's needs. That means understanding their issues, being responsive, communicating well and putting the right experience and skills to work resulting in projects completed smoothly, on time and within budget In the last three years Schoell Madson created a Community Planning and Design Department. The team members have been carefully assembled to provide the necessary experience and understanding of planning services to best serve municipalities and private development. The significance of this team is the combination of our planning staff, (all with municipal planning experience) with our design and environmental professionals. Community projects receive the benefit of having knowledgeable consultants who understand the public process and input plus the skills of our design team that ensures proposed land uses and project designs are attainable. ■ F .. ... .. . o nk- j k� ry ' 1 , 4 v ■ ����������U � �� ���&�����n�� INC. ���on���~u~u~ �� nmn��������nm nn��� �� SCHEDULE RATE CITY ��U���� ���� ���&��U ����������� ��o nmn��n u~�~m��*���� wASalesmnd MarketingTroposals &SOQsriled by Major project\Cityofmapiewood\em Schodvle.doc 10 Hourly Hourly Rate Rate Engineering Surveying Project Engineer $ 00 Land Surveyor | $ 85 Project Engineer 11 70 Land Surveyor U 05 Project Engineer 111 75 Land Surveyor U| 105 Professional Engineer | 80 Land Surveyor |V 130 Professional Engineer || 87 Principal Surveyor 130 Professional Engineer ||| 85 Survey Crew Coordinator 105 Professional Engineer |V 110 General Coordinator Survey 05 Engineering Project Manager | 80 Survey Project Manager 05 Engineering Project Manager || 100 Survey Crew 140 Principal Engineer 140 General Planning Intern $ 50 Planner Technician $65 Design Associate 75 Technician | 55 Registered Landscape Architect 80 Technician 11 65 Senior Designer 80 Technician 111 75 Sr. Planner/Landscape Architect 110 Technician IV 85 Department Manager 110 Construction Related Services Construction Observer | 8 60 Prollect Support Construction Observer || 65 Administrative Assistant $ 55 Sr. Construction Observer 85 Operations Manager 95 Expert Witness 230 Environmental Environmental Professional $ 65 Environmental Professional || 85 Wetland Specialist 75 Field Director 01 wASalesmnd MarketingTroposals &SOQsriled by Major project\Cityofmapiewood\em Schodvle.doc 10 k3 0 cl r 1-1 v 1 (­;F-NER,XL 13\CKGROUND Nh% U michru n I is 1 1 1 . , , Sru I R Ir III a I on r €1 Schoc H N1 adson. I I is ex in; i once t`s°f vi, CimmovTchd Rcsideinial MinnAtt and RM&I Wsonobvi RLIFAI Planning, llzo� ks and l0crcullm Naming and new ReWomd MhAo. S t ovac a, pe s a I al n m n v oth t: r -; p t : Rod I cs I )a o i es in r!',, rined v, i lQuis iiRdwic MOO Maynhio, Shc IhNhvL (vio"munew llu,w Education Code and Rcgulwhm liderwimitm. (Wi "ph ywha uanvs� gnuips ami n HmWilwildics: ME l'o Repoil and "Quawhon-, Bwwwr of Eacon? SKY as (BE S, n Witin. 14 Wwrinlin is N101 the City Piaulp�,�r tka the ( niaN 1917, St Chad Slate University Inclei am! N11sle Me So M&A NIN Professional Affiliations EXPEHIEN(T An"vonn Plannityl Assylitum I Hs cxiwr&iw-vx We JUM Id"I C0HqWC`heIQ%C WhIWINQ in PUNWi NUI CourcH Nounk Rewmns a I R I devc lopil R:l I i i I I I tdc o Iciaai iol 1 !n I !R. Fk I I ol a lou'i Tyo Fnw� A jdvauwr Am dw lialkyN Ivi i mW winmond L;yQ f3avownerd UN W-W Mclopincto " Hh Imn has onophynncm in ruish allow cowl icto4m.il Tf. tjjnq1 Qqqngv, to i A s o f uo% o: rn I nota . u to hod AM L! q I AM I A !`_:} SCURCY and Me My of WnHuM., Ml 0 load in mmsccinp jmjwcl� himu iiiinal kwavi dit,ogh An.ol Professional Experience ap1mi pimilng guitlaiwe AnwAhnn the tdanidill KNIC k 'I years. SdKwu Wn ism Choate n b"IMMIC Imlojecl. i20061 0 Myna, W ; o 1 amotprel lerva i c rqwns w A h a do a k:d an;Q , U34 1"a'k 'PoNed pr(ocvi mod ju iduiv rei shjinwlidal RMN 11) dS]SLUo A t h,d im,% 15 Von a My "AMM am iNgwal to a nom q 8 Making mid adminiAchn ' a PM) and enWonviRmud sonqw: 4 Niettapolaan Qum! wWwwta twokund- shtwelmad, lQuIplan) ak ewskIn awiyk6 Qqy of MQyQo w it h i ri 5 n d L I sc l 1 : i I I -, ,a,: t 1 oc ov I � I o, to spvc i i - I t' t) I'l I i ec i N. C Co unty 0 (Adding &W Onmigh wtuIservation dcI,clouuiion� lh„ n So EAMMu ahoww&C Dkinning Inumicc, so civah: harnit"shm dewhjvnvn[ Pops Foun w W, h i " Cho W to imcina 11 en,�h i vc N ocs a lloamph WhIsledy in dewhoMmy a comlYwhahAv pkm dow bc,l 'Aides the undh I? the uonunu% W die WnKnuie 4 the i phuts, 9 Wal Ivroarn "I quipwring inR)nnmhm Tun comnwm&s. vanitiv goverrinicivil aguncieN, %:,)i1.:4 uhnill" ufl�ood nwodws and plicr iv tlrccs lo oflex. - lkoly C. lhe iao ot s 1 and h loll, Ric apin"111'ane Incasures in re-A+,dit, 0 1 . inscut beiwcen Ow MonwhMn kozarick it the amInwimin Mid the wwn-tnam, NWINARan Mn ovith qhNiQ: reslumsNW; Aw dw 36 all N within llennopin kap, 40n�� I vgWil Pt 4 OR, jw) T-und I 1, l I 10 du,' Ck un !)!unit iCs i H it i;d k C. , aid THIM011 Madyni Fkajos 1 Ben Zla Schoell Madson GENERAL BACKGROUND Schoell Madson Page 1 Mr. Gozola is a Senior Planner with Schoell Madson. His experience as a Municipal and Transportation planner has prepared him for a broad range of tasks with our company. He is a primary contact for our municipal clients and is highly skilled in analyzing local ordinances, writing detailed reports, and presenting difficult information to elected bodies and members of the public. His understanding of statutory Education requirements coupled with his experience in tracking and administering application reviews will ensure your City complies with all regulations Bachelor of Arts in Geography while providing exemplary service to your citizens. Univer sit y of Minnesota, University Duluth, MN (1998) EXPERIENCE Professional Associations Mr. Gozola brings to the table a comprehensive knowledge in the The American Institute of Certified Planners (AICP) planning and development field. The following is a brief overview of what he will bring to your City; American Planning Association (APA) • Extensive experience reviewing and presenting land use applications to city councils and boards Professional Experience • Exceptional in writing and interpreting city codes 1 Year Schoell Madson • Personable and well suited for interacting with residents as a "face" (2006) for the community • Thorough knowledge of comprehensive planning and the relation to 8 Years of Municipal and Regional city code requirements Planning • Excellent communication skills and an understanding of how to 4 Years City Planner 1 Year as Zoning Administrator involve the public from the beginning of a project City of Minnetrista * Detail oriented organizational skills to ensure all applications and/or tasks are reviewed and completed by the anticipated deadline 3 Years Transportation Planner . An understanding of Metropolitan Council regional plans and their Metropolitan Interstate Committee (MIC), Duluth, MN. potential impact on local development projects . Dependable Schoell Madson Page 1 Rose Lorsung Schoell Madson Bachelor of Arts, Augsburg College, EXPERIENCE 2004 * Worked with resident groups, architects and developers for potential Coursework in Geography, projects Cartography, and Marketing at St. 0 Worked with Chamber of Commerce and revised Sign Code Thomas University, 2004 Ordinance for City of Maplewood Professional Associations • Created maps and analysis for city projects • Analyzed data and created charts, graphs and quantitative analysis Urban Land Institute • Researched, reported, and authored ordinances, resolutions and Professional Experience contracts • Interacted and communicated with city officials and business leaders 1 Year Schoell Madson * Prepared all reports for parks, planning commission, and city council for the City of Medina 7 Years Total • Calculated zoning, variance, and plats using GIS for the City of Maplewood • Using GPS to identify infrastructure and implement server-based system of maintenance • Creating Capital Improvement Plans • Creating financing options for unique land use projects • Land Use Project Management, process to construction • Thematic mapping for land use development, environmental studies and demographic research • Extensive report-writing for parks, planning commission, and city council • Comprehensive Planning including case studies, downtown redevelopment, and design standards • Negotiation in land use development including property identification, acquisition and development process Schoell Madson Page 1 Agenda Item L3 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Michael Thompson, Civil Engineer 11 SUBJECT: Crestview Forest Improvements (Deer Ridge Lane), City Project 06-21 a. Resolution Accepting Project Plans and Specifications b. Resolution Ordering Preparation of Assessment Roll c. Resolution Accepting Assessment Roll and Ordering Assessment Hearing on September 10th, 2007. DATE: July 16, 2007 INTRODUCTION At the July 9, 2007 council meeting, the city council authorized the preparation of plans and specifications for the improvements on making the private street Deer Ridge Lane into a public street. Final plans for the above referenced project have been completed. The total estimated project cost including engineering time, coordination and construction is $24,954. Since the estimated cost does not exceed $25,000, no ad for bid or bid opening is required. It is likely that city forces (or day labor) will be used to complete the work. The city council shall consider approving the attached resolutions for accepting the project plans and specifications and ordering preparation of the assessment roll. The assessment roll is completed and attached. If the preparation of the assessment roll is approved, then the council may move forward with a resolution accepting the roll and calling for a public hearing for 7:00pm on September 10, 2007. The proposed project area is illustrated on the attached exhibits. The city council ordered the preparation of this feasibility study at the September 25, 2006 regular meeting. On June 25, 2007 the city council accepted the feasibility report and ordered the public hearing. The public hearing was held on July 9, 2007 and the council ordered the project. This project was initiated by members of the Crestview Forest Townhome associations through a petition. The petition requested that the city conduct a feasibility study and consider accepting Deer Ridge Lane (currently a private street) as a public street. DISCUSSION The amounts proposed to be assessed for the improvements are dependent on the total cost of the work to be completed. The cost of the work to be done will be 100% assessed back to the residents that own property abutting the improvement area, Deer Ridge Lane. The assessment roll is attached showing those properties slated to be assessed for the improvement. It is recommended that the assessment hearing for the Crestview Forest Improvements (Deer Ridge Lane), Project 06-21, be scheduled for 7:00 p.m., Monday, September 10, 2007. Agenda Item L3 BUDGETIMPACT The current action will not affect the approved project budget. RECOMMENDATION his recommended that the city council approve the attached resolutions for the Crestview Forest Improvements (Deer Ridge L8n8), City Project 00-21.aSfnUVvvs: a. Resolution Approving Plans and Specifications. b. Resolution Ordering Preparation Of the Assessment Roll. n. Resolution Accepting Assessment Roll and Ordering Assessment Hearing, September 10.2OO7 8L7:O0pnnin the City Council chambers. Attachments 1 Resolution Approving Plans and Specifications a. Resolution Ordering Preparation ox the Assessment Roll 3. Resolution Accepting Assessment Fmnmnu0rdonngAuu000mont Hearing a. Pending Assessment Roll 4. Location Map VVHERE/\G. pursuant to reSV|VU[m passed by the city council on July 9th, 2007, plans and specifications for the Crestview Forest Improvements, City Project 06-21, have been prepared by (or Under the direction of) the city engineer, who has presented such plans and specifications to the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY CW MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the city engineer. RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the city engineer will assign dGy|@bO[fOrUlSCreStvi9vvFOrSSt|rnprovenlentS/[)e8[ Ridge Lane), City Project 06-21, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without n]g8nj to cash v8|V8tion, as provided by law, and they shall file 8 copy Vfsuch pn]pVg8U assessment in the city office for inspection. FURTHER, the clerk shall, upon completion Of such proposed assessment notify the council RESOLUTION ORDERING ASSESSMENT HEARING WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared an assessment roll for the Crestview Forest Improvements (Deer Ridge L8nR) City Project 00-21.@ndthR said assessment n}U is on file in the office of the city engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, 1. A hearing shall b9 held On the 18th day of September 2UU7.8t the city hall 8t7:0Up.nn.k} pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk iG hereby directed to cause 8notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices t0 the owners of all property affected bv said assessment. 3. The notice Vf hearing shall state the date, time and place [f hearing, the general nature of the improvement the area tOb8 assessed, that the proposed assessment roll ksOD file with the clerk and city engineer and that written or oral objections will be considered. CRESTVIEW FOREST PENDING ASSESSMENT INFORMATION CITY PROJECT 06 -21 IMPROVEMENTS (DEER RIDGE LANE) PARCEL ID TAXPAYER STREET NUMBER STREET RESIDENTIAL UNITS EQUALLY DIVIDED ASSESSMENT 122822420196 FRED D YEKALDO 500 DEER RIDGE LN S 1 $430.24 122822420223 JEROME SARTOR TRUSTEE 501 DEER RIDGE LN S 1 $430.24 122822420197 MARY E JOYCE 502 DEER RIDGE LN S 1 $430.24 122822420224 DALE S ARMSTRONG 503 DEER RIDGE LN S 1 $430.24 122822420198 PATRICIA L MATZ 504 DEER RIDGE LN S 1 $430.24 122822420225 NANCY E KEELEY 505 DEER RIDGE LN S 1 $430.24 122822420199 ELIZABETH C REDDY 506 DEER RIDGE LN S 1 $430.24 122822420200 MARIAN J SVENDSEN 510 DEER RIDGE LN S 1 $430.24 122822420201 WALTER A MONDOR 512 DEER RIDGE LN S 1 $430.24 122822420202 DAVID H RICHTER 514 DEER RIDGE LN S 1 $430.24 122822420203 RUSSELL G NEPSTAD 516 DEER RIDGE LN S 1 $430.24 122822420204 JUNE S FREMONT 520 DEER RIDGE LN S 1 $430.24 122822420219 ALBERT O GUIZZETTI 521 DEER RIDGE LN S 1 $430.24 122822420205 PATRICIA L FREEMAN 522 DEER RIDGE LN S 1 $430.24 122822420220 PATRICIA A STONE 523 DEER RIDGE LN S 1 $430.24 122822420206 JOAN M MARONDE 524 DEER RIDGE LN S 1 $430.24 122822420221 NORMA A AMES 525 DEER RIDGE LN S 1 $430.24 122822420222 NANCY L DRISCOLL 527 DEER RIDGE LN S 1 $430.24 122822420207 LINDA L CULLEN 530 DEER RIDGE LN S 1 $430.24 122822420208 JANE I GRECO 532 DEER RIDGE LN S 1 $430.24 122822420209 BERNICE I BIELENBERG 534 DEER RIDGE LN S 1 $430.24 122822420210 BERNARD M VAGNONI 536 DEER RIDGE LN S 1 $430.24 122822420215 MELISSA ANN M HAYEK 539 DEER RIDGE LN S 1 $430.24 122822420211 JOAN R HALTER 540 DEER RIDGE LN S 1 $430.24 122822420216 WILLIAM L PARISH 541 DEER RIDGE LN S 1 $430.24 122822420212 EARL L PITTMAN 542 DEER RIDGE LN S 1 $430.24 122822420217 ROBERT H JOHNSON 543 DEER RIDGE LN S 1 $430.24 122822420213 OSCAR C TROOIEN LE 544 DEER RIDGE LN S 1 $430.24 122822420218 THOMAS M KALKA 545 DEER RIDGE LN S 1 $430.24 122822420214 JOHN R ARMBRUSTER 546 DEER RIDGE LN S 1 $430.24 122822420093 BRENT C ZEGLEN 550 DEER RIDGE LN S 1 $430.24 122822420092 JOHN SCHOENEWALD 551 DEER RIDGE LN S 1 $430.24 122822420094 ROBERT G HART 552 DEER RIDGE LN S 1 $430.24 122822420091 SUSAN L VENTO 553 DEER RIDGE LN S 1 $430.24 122822420095 ILENE L CARPENTER 554 DEER RIDGE LN S 1 $430.24 122822420090 LEV O WAGNER 555 DEER RIDGE LN S 1 $430.24 122822420072 VIRGINIA C BAKER 556 DEER RIDGE LN S 1 $430.24 122822420065 THOMAS J HAYEE 557 DEER RIDGE LN S 1 $430.24 122822420073 EVELYN M VIRNIG 560 DEER RIDGE LN S 1 $430.24 122822420064 PATRICK J FLAHERTY 561 DEER RIDGE LN S 1 $430.24 122822420074 DEBORAH JESPERSEN 562 DEER RIDGE LN S 1 $430.24 122822420063 ROBERT PRAYFROCK 563 DEER RIDGE LN S 1 $430.24 122822420075 MORRIS J REISTAD 564 DEER RIDGE LN S 1 $430.24 122822420062 KENJI OYANAGI 565 DEER RIDGE LN S 1 $430.24 122822420076 MARLYS A HOWELLS TRUSTEE 566 DEER RIDGE LN S 1 $430.24 122822420061 DOROTHEA HELEN KANDLER 567 DEER RIDGE LN S 1 $430.24 122822420077 GREGG D SHAVER 570 DEER RIDGE LN S 1 $430.24 122822420078 JANET L RAMSEY 572 DEER RIDGE LN S 1 $430.24 122822420079 MARY LOU SCHMIDT 574 DEER RIDGE LN S 1 $430.24 122822420080 RICHARD A BORGSTROM 576 DEER RIDGE LN S 1 $430.24 122822420081 WILLIAM B TRAUTZ 580 DEER RIDGE LN S 1 $430.24 122822420082 PETER J SAJEVIC TRUSTEE 582 DEER RIDGE LN S 1 $430.24 122822420083 RICHARD L WAKEFIELD 584 DEER RIDGE LN S 1 $430.24 1 of 2 CRESTVIEW FOREST PENDING ASSESSMENT INFORMATION CITY PROJECT 06 -21 IMPROVEMENTS (DEER RIDGE LANE) PARCEL ID TAXPAYER STREET NUMBER STREET RESIDENTIAL UNITS EQUALLY DIVIDED ASSESSMENT 122822420084 WILLIAM L ALVEY 586 DEER RIDGE LN S 1 $430.24 122822420085 WILLIAM DORGAN 590 DEER RIDGE LN S 1 $430.24 122822420086 THOMAS P KANE 592 DEER RIDGE LN S 1 $430.24 122822420096 DONALD L EICKHOFF 594 DEER RIDGE LN S 1 $430.24 122822420097 ROBERT C BUZICKY 596 DEER RIDGE LN S 1 $430.24 RESIDENTIAL UNITS ASSESSMENT TOTAL TOTALS= 58 $24,954.00 2 of 2 Agenda Item L4 Ue14 I, 117- Z1 4001 Z 0 TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Erin Laberee, Assistant City Engineer SUBJECT: Ferndale Geranium Area Street Improvements, City Project 07-14, Approval of Budget Adjustment for Sanitary Sewer Inflow and Infiltration Improvements DATE: July 31, 2007 INTRODUCTION As part of the Ferndale Geranium project the City will be inspecting sanitary sewer services for inflow and infiltration problems. The Metropolitan Council of Environmental Services (MCES) requires the city to evaluate excess inflow through the sanitary sewer system and make reductions. MCES has notified the City that there is excess flow being metered in the city's sanitary sewer system that is unaccounted for. MCES is requiring that the City reduce the excess flow or face possible penalties. To meet the requirements of the MCES to reduce excess flow in the sanitary sewer system the City will be televising all of the sanitary sewer services within the Ferndale Geranium Street Project. Any deficiencies that are discovered within the right of way will be repaired as part of the street reconstruction. This is specialty work that cannot be completed by the City's recently purchased internal television equipment. This work is for pipes of 4 inches in diameter and less. The City's equipment is for pipes of 6 inches in diameter and larger. The estimated cost to televise the services and make repairs is $100,000. The Sanitary Sewer allocation in the project budget will need to be increased in the Ferndale-Geranium project budget. This is a budgeted item within the Sanitary Sewer Fund when rates were established in 2006. If the City does not chose to proceed with this work, the MCES will add a surcharge to our sewer rates equal to this amount due to the failure to adequately address the infiltration/inflow issues within the City. RECOMMENDATION It is recommended that council approve an increase in the sanitary sewer fund of $100,000 to the Ferndale-Geranium project budget for the inspection of homeowner services to the sanitary sewer in the Ferndale-Geranium neighborhood and authorize the Finance Director to make the appropriate fund transfer of the budgeted funds. Agenda Item L5 It 4 1 , 117- Z1 4001 Z 0 TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Erin Laberee, Assistant City Engineer SUBJECT: Lark Prosperity Area Street Improvements, City Project 07-15, Approval of Budget Adjustment for Lining of Kenwood Area Sanitary Sewer DATE: July 31, 2007 INTRODUCTION As part of the Lark Prosperity Project, the City is proposing to include lining of the sanitary sewer within the Kenwood Area neighborhood. The Kenwood Area Streets were reconstructed in 2006. While major improvements to the sanitary sewer were made as part of the project it is also necessary to line the existing sanitary sewer pipes that were not replaced. Lining the sanitary sewer pipe is necessary to seal up any minor cracks and deficiencies. Lining the sanitary sewer also adds to the structural capacity of the pipe and extends the design life. Staff would like to bid the lining of the Kenwood neighborhood sanitary sewer pipe in conjunction with the Lark Prosperity Area Street Improvements. 7 �� The estimated cost to line the sanitary sewer is $125,000. The Sanitary Sewer allocation in the project budget will need to be increased in the Lark Prosperity project budget. This is a budgeted item within the Sanitary Sewer Fund when rates were established in 2006. If the City does not chose to proceed with this work, the IVICES will add a surcharge to our sewer rates equal to this amount due to the failure to adequately address the infiltration/inflow issues within the City. Z1 *6141 LY, I LY, 1:4 1! 1 BY-A 1 [01 Ll It is recommended that council approve an increase in the sanitary sewer fund of $125,000 to the Lark Prosperity project budget for the lining of the sanitary sewer in the Kenwood neighborhood and authorize the Finance Director to make the appropriate fund transfer of the budgeted funds.