Loading...
HomeMy WebLinkAbout2007 05-14 City Council PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, May 14, 2007 Council Chambers, City Hall Meeting No. 07-10 B. PLEDGE OF ALLEGIANCE Acknowledgement of Maplewood Residents Serving the Country D ,��a*lqwoml III Mayor's Address on Protocol: 'Welcome to the meeting of the Maplewood City Council, It is our desire to keep all discussions civil as we work through difficult issues tonight If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All commentsIquestions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to comments,' E. APPROVAL OF MINUTES 1 . Council/Manager Workshop April 23, 2007 5:00 p.m. 2. City Council Meeting April 23, 2007 1 6 to] ZA:J N **1 • G. APPOINTMENTSIPRESENTATIONS 1. Citizen's Award Presentation — William Knutson H. PUBLIC HEARINGS 1. Cottagewood Utility Improvements, City Project 06-10 a. Assessment Hearing, 7:00 p.m. b. Resolution for Adoption of Assessment Roll 2. Desoto Skillman Area Street Improvements, City Project 06-16 a. Assessment Hearing 7:15 pm b. Resolution for Adoption of Assessment Roll 1. CONSENT AGENDA 1. Approval of Claims 2. Authorization to Enter Into 3 Year Agreement with McLeod for Voice & Data Services 3. Conditional Use Permit Review — Dearborn Meadows PUD 4. Conditional Use Permit Review — Heritage Square PUD 5. Building Maintenance — 2006 Funds Carryover to 2007 Expenditures 6. MCC Equipment Maintenance Agreement 7. MCC Exterior Door Replacement 8. MCC Interior Door Project 9. MCC Eight Miscellaneous Projects 10. Mapleridge Driveway Reconstruction, City Project 07-03, Resolution Approving Plans, Accepting Assessment Roll and Ordering Assessment Hearing. 11. Brookview Area Street Improvements, City Project 07-01 a. Resolution Accepting Plans and Specifications and Authorizing Ad for Bid b. Resolution Ordering Preparation of Assessment Roll C. Resolution Accepting Roll and Ordering Assessment Roll Hearing 12. Mogren Street Improvements, Beam to County Rd D, City Project 06-17, Resolution Adding Trail Improvement between Hazelwood and Kennard to City Project. 13. Approval of Purchase for Testing Services — City Improvement Projects in 2007 All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a 4� member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. J. AWARD OF BIDS 1 Mogren Street Improvements, Beam to County Road D, City Project 06-17, Resolution Receiving Bids and Awarding Construction Contract 2. Desoto — Skillman Street Improvements, City Project 06-16, Resolution Receiving Bids and Awarding Construction Contract K. UNFINISHED BUSINESS 1. Gladstone Area Improvements, City Project 04-21, Resolution Directing Preparation of a Tax Increment District and Calling a Public Hearing for June 25, 2007 for Lake Phalen Estates (continued from April 23 Meeting.) Meeting.) 2. Gladstone Area Improvements, City Project 04-21, Review for Final Alternative Area Urban Review (AUAR) Comments and Approval of Resolution Adopting the AUAR 3. Gladstone Area Improvements, City Project 04-21, Resolution Authorizing Preparation of Plans and Specifications for LCDA Grant Improvements on Frost Avenue and for Improvements at TH 61 /Frost Avenue 4. St. Paul Monastery Redevelopment. (Century and Larpenteur Avenues) Public Comment on this matter was taken at a Special City Council Meeting on May 7, 2007. Public Comment is now closed. Discussion is limited to City Council questions for City Staff. a. Application for Conditional Use Permit for Planned Unit Development b. Preliminary Plat for Century Trails Commons. L. NEW BUSINESS 1. Resolution Providing for the Competitive Negotiated Sale of $10,170,000 General Obligation Improvement Bonds, Series 2007A 2. Intoxicating Liquor — Pei Wei M. COUNCIL PRESENTATIONS N. ADMINISTRATIVE PRESENTATIONS 1. Markham Pond Wall Motion for Reconsideration and Recommendation to Table pending further research by the City Attorney. 2. COBRA Benefits for 911 Dispatchers 3. Follow-up on Joy Park Boat Ramp Public Access Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 249-2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. MINUTES Agenda Item El CITY COUNCIL/MANAGER WORKSHOP Monday, April 23, 2007 Council Chambers, City Hall 5:00 P.M. 0 Mayor Longrie called the meeting to order at 5:28 p.m. B. ROLL CALL Diana Longrie, Mayor Rebecca Cave Councilmember Erik Hjelle, Councilmember Kathleen Juenemann, Councilmember Will Rossbach, Councilmember C. APPROVAL OF AGENDA Mayor Longrie m Present Present Present Present Present Seconded by Councilmember Hjelle Ayes-all D. NEW BUSINESS 1. TIF Application for Dabar Co. a. Public Works Director AN spoke briefly and introduced representatives involved with this issue. b. Mikaela Huot, Assistant Vice President at Springsted, Inc. gave a presentation on the proposed T.I.F. financing for this project. C. Denny O'Donnell Vice President of Walker Eldercare Services spoke regarding the management of the facility for the owner. Mr. O'Donnell said Walker Eldercare Services has not yet entered into a purchase agreement or partnership agreement with Dabar, Inc. d. Tom Denaway of Springsted, Inc. spoke regarding land acquisition costs. e. Mary Ippel of Briggs & Morgan, spoke regarding tax increment financing. f. Link Wilson, 308 18 Street East, Minneapolis, of Kaas Wilson Architects, gave a presentation and introduced Rick Fenske of Weiss Builders and Denny O'Donnell and Greg Oppegard of Walker Eldercare Services. 9- Ed Tschida of Advanced Resources of Mankato, spoke regarding utilizing tax increment financing. Mayor Longrie adjourned the meeting at 7:08 p.m. April 23, 2007 Council/Manager Workshop Agenda Item E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m. Monday, April 23, 2007 Council Chambers, City Hall Meeting No. 07-08 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:10 p.m. by Mayor Longrie. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Diana Longrie, Mayor Present Rebecca Cave Councilmember Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present Will Rossbach, Councilmember Present D. APPROVAL OF AGENDA M1 Waterfest M2 N. E. S. T. M3 Ramsey County League of Local Government Mayor Longrie moved to approve the agenda as amended. Seconded by Councilmember Cave Ayes-all E. APPROVAL OF MINUTES 1. Minutes from the April 9, 2007 5 p.m. Council/Manager Workshop Councilmember Cave moved to approve the April 9, 2007 5 p.m. Council /Manager Workshop minutes as presented. Seconded by Mayor Longrie Ayes-Mayor Longrie, Councilmembers Cave, Hjelle, Rossbach Abstention-Juenemann 2. Minutes from the April 9, 2007 6 p.m. Council/Manager Workshop Councilmember Cave moved to approve the April 9, 2007 6 p.m. Council/Manager Workshop minutes as presented. Seconded by Mayor Longrie Ayes-all April 23, 2007 City Council Meeting 3. Minutes from the April 9, 2007 6:30 p.m. Council/Manager Workshop Councilmember Cave moved to approve the April 9, 2007 6:30 p.m. Council/Manager Workshop minutes as presented. Seconded bv Mayor LVngh8 | 4. Minutes from the April 9, 2007 City Council Meeting AS requested bvCounC|nnennberR0sSb8ch.it was agreed by consensus to again revevv item E3 — Minutes of March 26, 2007 City Council Meeting at the next meeting on May 14. Seconded bvCounoi|mennberCave F. VISITOR PRESENTATIONS 1. Christine information on the cancellation of the T.S.E. contract and read her letter that she previously sent to the mayor and city manager. 2. David B8dO.1249Frisbee Avenue, commented on positive services from city staff and requested information be made available on suggested zoning changes. 3. Bob Zick, 2515 White Bear Aven U8N0rth Brooklyn Park, spoke regarding legal issues. m, 10734\ Gna c8, requested information on legal issues. 5. Nancy Laza G. DoveSohU Elementary Update Festival r Street, thanked Mayor LoDghe for visiting Edgerton :o celebrate the school's winning the Award of Excellence. NTATION 'ng Clean-Up Event and Maplewood Celebrates Nature a. Public Works Director Ah| presented information 0n the Spring Cle8nVp8v9nt8nd the Nature Festival/Arbor Day event both tobe held on Saturday, April 28. 2. Star of Life Award to EMS Director Captain Robb PreChte| o. Fire Chief Lukin reported that EMS Director Captain Robb PreChtel received the Star of Life Award sponsored by the Minnesota Ambulance Association and was nominated by Regions Hospital. 3. Tree City USA Designation 8. Public Works Director /\h| reported that the Environmental and N8LUn8| Resources Commission applied for and received approval from the Department of Natural Resources for designation 8s8 tree city and Mayor Longhe read aloud the proclamation. April 23.2UO7 City Council Meeting 2 Mayor Longrie moved to approve the Arbor Day proclamation as uresented. Seconded by Councilmember Juenemann Ayes-all 4. Pn}Laser III Radar LV the Police Department a. Police Chief Thomalla presented the report. b. Bob O'Brien.the Metro Area Liaison of Minnesota Safe & Sober, spoke regarding the Safe & Sober program and the importance of DWI enforcement and seat belt and child safety seat use. Mayor Longrie moved to accept the ProLaser III radar from Minnesota Safe & Sober and directed Police Chief Thomalla to accept the radar on behalf of the city. Seconded bvCoVnci|nn8nnb8rJU9nenn8nn AveS-8|| H. PUBLIC HEARINGS 1. Rainbow Driveway |nnprVv8nnentG. City Project 07-05 8. Public Hearing 7:08 p.m. b. RSSO|utiOD [)ndShng Improvement After Public Hearing 1\ Public Works Director AN presented the report. The public hearing was opened at 8:15 p.m. NV individuals addressed the CVVnCi|. COUnCi|nlenlb8[JueD9Qn8DD moved to approve the following resolution ordering the improvement of the Rainbow Foods/Maple Ridge Driveway, City Proiect 07-03: RESOLUTION 07-04_049 ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, 8 resolution of the city council adopted the 26 th day of March, 2007.fixed a date for 8 council hearing on the proposed improvements for the Rainbow Foods /Maple Ridge Driveway, City Project 07-03. AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held On April 23rd,2OO7 and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NC}VV, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF 7NAPLEVVC}C)[}, MINNESOTA, 88follows: 1. That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the City of K88p|evv0od nn8k8 innpn]v8nn8ntS to the Fl8inb0vv Foods / W18p|9 Ridge OrivRvv8y City Project 07-03. 2. Such improvement iG hereby ordered 8s proposed in the council resolution adopted the 23rd day of April 2007. 3. The city engineer is designated engineRrforUliSirnpn]v8nlenL8ndishenebv directed to prepare final plans and specifications for the making of said improvement. April 23, 2007 City Council Meeting 3 4. The finance manager is hereby authorized L0 make the financial transfers necessary k} implement the financing plan for the project. A pro budget Vf$1Y.7O0 shall be established. The total cost Of the project vvi|| be 10O% assessed to the property ot2515White Bear Avenue, Maplewood, MN. Ayes Seconded by Councilmember Hjelle COUnd|nl8n1b8rJuRDSmGOD moved to adopt consent agenda items 1, 2, 3, and 6. Seconded bvCoUnci|membHr0elle U Mayor Longri clarification by Councilmember Rossbach regarding the discrepancV in costs for tree trimming services by diameter inch versus per/hour cost be added to the contract. Seconded byCoUnCi|rnennb8rCave AveG K8oynrLongria moved to authorize consent agenda item 15. Seconded byCOUnci|080b8rHj9||e AvSS-8|| 1. Approval OfClaims � ~ � 40,123.35 Checks #724|5thru#72463 dated 04/03/07{hruU4/l0/U7 � 551,098.14 Disbursements via deb � \o checking account dated U3/3U/U7thru04/O5/O7 $ 339 Checks #72464{hru#725l2 dated 04/17/07 291,582.92 Disbursements via debits io checking account � dated 04/08/07thcu04/11/07 $ 1 Total Account Payroll Checks and Direct Depo dated 448,947.40 03/30/07 Payroll Deduction check #lV0\780(ho/# � 2,705.47 1001782 dated 04/06/07 April 23, 2007 City Council Meeting 4 $ 451,652.87 Total Payroll $ 1 GRAND TOTAL 2. County RoadOEast|mpnovemnnts — (TH 61 to Southlawn) City Project 02-07, Resolution for Modification of the Existing Construction Contract (Change Order 40 Deductions Approved the follow reso direct the modificat CODtr8Ct. Change C)ndG[ yJOS. 40 through 41 for the County Road 0 East |nlpnJv8QnGDtS. (T.H. 61 to Southlawn), City Project 02 RESOLUTION 07 DIRECTING MODIFICATION {)FEX|GT|N( PROJECT O2-O7. CHANGE C}RD WHEREAS, the Ci Council ofK88pl Improvement P O2-0Y let a construction contract pursuant to MinnE CONSTRUCTION CONTRACT R Nos. 40 through 41 nesota has heretofore ordered made vements (TH 61 to Southlawn), and has as, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02-07, Change Order Nos. 40 through 41, as a decrease to said contract by an amount of $3,811.90, such that the new contract amount is now and hereby established as $3,043,488.67. NOW, THEREFORE, BE IT RESOLVED MINNESOTA that the mayor and city manager e of Maplewood to signify and show that the existi Change Order Nos. 40 through 41 as a contract revised contract amount is $3,043,488.67. 3. County in BY THE CITY COUNCIL 0FMAPLEW000 re hereby authorized tO sign OD behalf Of the City ~~ contract is hereby modified through said decrease in the amount of$3.811.SO. The to Walter St.), City Project O2-O8. Resolution ction Contract (Change Order 41), Deduction � RESOLUTION 07 ECT|NG MODIFICATION OF EXISTING CONSTRUCTION C0NTRACT P CHANGE ORDER No. 41 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02-08, County Road D Realignment (West) Improvements (TH 61 to Walter Street), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS City Engineer has reported that itis now necessary and ex that said contract b8 modified and desi 8S|nnprovenlent Pro 02-O8. Change Order No. 41. (T.A.SChihskvCOntnaot) decrease t0 said contract by8D amount Of$290.OU. such that the new contract amount is now and hereby established o3$1.O7Y.8QO.9O. NOW, THEREFORE, BE|T RESOLVED BY THE CITY COUNCIL 0FMAPLEW000, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order No. 41oSa contract decrease in the amount 0f$2B8.O0. The revised contract amount is $1.077.080.80. April 23, 2007 City Council Meeting 5 4. Desoto 8kiUrn8n Area Street |rnprov8rn8nL City Project 00-18 Approval of Contract for Tree Trimming Service J. I'll Authorized consent agenda item 14 contract for tree binnnning services from HUou's Tree Care, provided that the requested clarification bvCnVnCi|nn8nnU8rROsGb8ch regarding the discrepancy in costs for tree trimming services by diameter-inch versus per-hour cost be added to the contract. 5. Purchase of2OOY-2008 Winter Road Salt Authorized the purchase Of de-icing salt upbO$45.O00 under state contract. 0. {|8pib]| City Mutual Aid Agreement /\dOpb3d the Capitol City Mutual Aid Agreement. AWARD OF BIDS None ^ ~ UNFINISHED BUSINESS 1. Cott8gevvOod Public Improvements, City Project 08-10. Resolution Accepting Assessment Roll and Ordering Assessment Hearing o. Public Works Director /\h| presented the report. Councilmember Juenemann moved to approve the following resolution for the Cottagewood Public Improvements, City Promect 06-10, Accepting Assessment Roll and Ordering Assessment RESOLUTION 07-04-052 ORDERING ASSESSMENT ROLL HEARING WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared 8n assessment roll for the C0tt8Q8vvoVd Public Improvements, City Project O8-1O.andth8SaiU assessment roll i8dn file in the office Vf the city engineer. N[)VV. THEREFORE. BE IT RESOLVED BY THE CITY COUNCIL OF [NAPLEVV0{}O MINNESOTA: 1. A hearing Sh8|| be held on the 14th day of May 2007. at the city h8|| at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such oesansnnenL 2. The city clerk iS hereby directed to cause onotice of the hearing onthe proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature Of the improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer, and that written or oral objections will be considered. April 23, 2007 City Council Meeting 3. The finance director iS hereby authorized to make the financial transfers necessary to implement the revised financing plan for the project. Aproject budget of $21Y.2O0.O0 shall bR established. The proposed financing plan is83follows: Developer assessments: $ 217,200 (100%) Seconded bvCoUnci|memb8r0elle U 2. Desoto Skillman Area Street Improvement, City Project 06-16, Resolution Accepting Assessment Roll and Ordering Assessment Hearing @. Public Works Director AN presented the report. Counoi|memberHUeUe moved aporoval of the following resolution for the Desoto-Skillman Area Street Improvements, Project 06-16, Ordering the Assessment Hearing for 7:15 p.m., MondaV, May 14, 2007: RESOLUTION 07'04-053 ORDERING ASSESSMENT Fl(}LL HEARING WHEREAS, the clerk and the city engineer have, at the direction of the counCi|, prepared an assessment n}|| for the O8s[to-8ki||nn8n Area Street |rnpr0v8nn8nLs. City Project 08-18, and the said 8SSGSSnl8Dt rO|| is On file in the office of the city engineer. NOVV, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF K8&PLEVVO[)O 1 . A hearing shall be held on the 14th day of May 2007, at the city hall at 7:15 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. 3. The notice of hearing shall state the date, time and place of hearing, the g8ner8| [f the improvement be assessed, that the proposed assessment roll iSonfile clerk and city engineer and that vxrU8n Or oral Vbi8[tk]ns will be considered. led by Councilmember Juenemann Ayes-all L. NEW BUI Gladstone Neighborhood Redevelopment District — Consideration Of@Resolution directing preparation of a Tax Increment Financing Plan and Tax Increment District and setting 8 Public Hearing for June 11 2007 for Lake Ph8|8n Estates Councilmember Juenemann moved to table this item until the May 14, 2007 council meeting, to allow staff to investigate various questions and gather information. Seconded by Councilmember Hjelle Ayes-all April 23, 2007 City Council Meeting 7 2. Markham Pond Retaining Wall, City Project 05-18, Resolution Receiving Report and Authorizing Improvement Project 8. Public Works Director /\h| presented the report. b. Ron Farmer of Short Elliott Hendrickson addressed the council and answered questions OD the repairs pnJpOSRd for the retaining vv8||. C. Emil StVrz8n8QgRr, 2455 Londin L8nH, presented t0 the council an aerial photo from 1958ofproperty in this area where his family lived. CounCi|nnennb8rRVsSbaCh moved to approve the h]||ovvinqresolution rec8ivinQ the feasibi|iLy budget of $400,000 from the 2007 Bond Proceeds: RESOLUTION 07-04-054 ACCEPTING REPORT AND AUTHORIZING IMPROVEMENT PROJECT WHEREAS, pursuant to authorization of the council adopted June 13th, 2005, a report has been prepared by SEH Engineers, Inc. with reference to the improvement of Markham Pond Retaining Wall, City Project 05-18, and this report was received by the council on March 26, 2007 and WHEREAS, the report [m regarding whether the proposed project is necessary, COSt-effeCtivR.and feasible NOW, THEREFORE, BE IT RE9 1. The council has consider retaining wall in otiol innpn]v8nl8nt ,000. 0�N et8rn1inmd the need for the improvement Ofsuch n the report at an estimated total cost of the 2. The City Engineer is hereby directed to have plans and specifications prepared by a consulting engineer, selected by him from the City's consultant pool, under his direction. 3. The Finance Director is hereby authorized to establish a project budget of $400,000 with funds from the Environmental Utility Fund and shall provide a report to the Council in 2007 on the expenses to said fund for capital improvements and the need for bonding for said by Councilmember Cave Councilmember Cave commented that a lot of the information is unclear but it is clear that this is the responsibility for safety, so that further damage is not done to this building, and that the city has a responsibility to fix this wall now. Mayo[LOrgrie commented that wedOhave this responsibility, but that in October 2005there was G near zero risk 0f failure and she wished that the city would have had the opportunity tobudget for this. She commented whether the increased risk of failure is 3O drastic that the city can't wait year to budget for it appropriately and if there might be other ways to fund this repair. The council voted: DCi|rnRrnbers Hel|9 ROSSb8Ch, Cave, JueD9m8DD Nay-Mayor Longrie April 23, 2007 City Council Meeting 8 3. Sterling Street: Carver Avenue tO Bailey Road, RSSO|utk}D Approving K8Unidpo| State Aid Designation a. Public Works Director AN presented the report. CounCi|nlennb8rRVsSbaCh moved to approve the following resolution establishing municipal state aid highway: RESOLUTION 07-04-055 ESTABLISHING MUNICIPAL STATE AID HIGHWAYS WHEREAS, the City Council of the City of Maplewood desires that the street hereinafter described meets all necessary criteria and thus should be designated as a Municipal State Aid street under the provision of Minnesota |8vv. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that the nJod described as follows, to-wit: Sterling Street, Carver Avenue to Bailey Road (0.91 nni|8 of County Road TUrnh8ch of which 0.75 mile can be included in the city's needs and O.10 mile outside Ofthe Cih/ limits that cannot b8 included in the city's DeedG). be. and hereby is established, |OCGLed, and designated 8 K8UniCipo| State Aid street of said Citv, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the city clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for her consideration, and that upon her approval of the designation of said road or portion thereof, the same be constructed, improved, and maintained as 8 Municipal State Aid Str98L of the City of KX8p|8vvood to be numbered and known as G K4VniCip8| State Aid Street 150. Seconded UyCVVnci|nn8nnUerJuenenn8nn Ayes-CVVnci|nn8nnUersRosSb8Ch,Hj9||8. JVenennann Nays-Mayor Lonorie,CoVnci|nlenlb8rCave 4. Peterson Dental Clinic /18YO Beam Avenue) o. Land Use Plan Change — L (library) and (]S (open space) to BC-M (business COnl[n8rCi8| modified) b. Zoning Map Change — F(farm residence) to BC-M (business commercial modified) C. Conditional Use Permit Termination 1 Planner Roberts presented the report. 2\ Planning Commissioner Tripp|ergave the Planning Commission report. 3\ Marvin List, attorney for the applicant, 550O Wayzata Boulevard, Minneapolis, and the applicant, Dr. V8chGn8e Peterson, 1184Orange Avenue E., St. Paul, addressed the council. CoUnCi|nl8nnb8rRVsSbaCh moved to adopt the comprehensive land use plan amendment resolution as follows: April 23, 2007 City Council Meeting 9 RESOLUTION 07-04-056 COMPREHENSIVE LAND USE PLAN CHANGE RESOLUTION WHEREAS, VonhGr88 Peterson, representing the property owners, applied for 8change to the city's comprehensive land use plan from L(libn8ry) and (}S (open space) toBC-K8 (Business Commercial - Modified). WHEREAS, this land use plan change applies to the property known as1670 Beam Avenue (the former Ramsey County Ubn8m). WHEREAS, the property identification numbers for the properties in question are: 1. 03-29-22-41-0011. 2. The north O8 feet Vf Parcel #O3-3B-32-41~OO10. VVHERE/\S, the history of this Ch@O08 is as fo||OvvS: 1. On April 3 2007. the planning COnlnlisSiOO held @ public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property The planning hearing 8 chance iV speak and present written statements prior to their recommendation. 2. {}n April 23 city land use plan change. They considered reports and recommendations planning commission and city staff. NOW described ch El k HEREFORE, BE 11 ge to the land use I for orderly develop Promote econorr provide desirablE Minimize the lar Minimize conflic n land uses. S. Prevent premature use, overcrowding, Or overuse Of land especially when supportive services and facilities, such as utilities, drainage systems, or streets are not available. 7. Help to implement the goals 0f the comprehensive plan including: 8\ The city will not approve new development without providing for adequate facilities and services, such @Sstreet, uti|iti9S, drainage, parks, and open space. b) Safe and adequate access will be provided for all properties. RESOLVED that the city council approved the above- Ian nnrzneoollovvm8re8sonS: nt that will expand the property tax base, increase jobs and ned for streets. April 23, 2007 City Council Meeting 10 C) Transitions between distinctly differing types of land uses should not create a negative economic, social, or physical impact on adjoining developments. d) Whenever possible, changes in types of land use should occur so that similar uses front on the same street or at borders of areas separated by major man- made or natural barriers. e) The city coordinates land use changes with the character of each neighborhood. f) Group compatible businesses in suitable areas. g) Avoid disruption of adjacent or nearby residential areas. Seconded by Mayor Longrie Ayes-all Councilmember Rossbach moved adODtion of the following rezonina resolution: RESOLUTION 07-04-057 ZONING MAP CHANGE RESOLUTION WHEREAS, Vacharee Peterson, representing the property buyers, applied for a change to the city's zoning map from F (farm residence) to BC-M (Business Commercial - Modified). WHEREAS, this zoning map change applies to the south one-half of the property known as 1670 Beam Avenue. WHEREAS, the property identification number for the affected property is 03- 29- 22 -41- 0010. WHEREAS, the lega Subject to Road ovei North 712 feet of the N E 1 /4( WHEREAS, the hist( n for this r)arcel is: the West side and except the east 910 feet, the south 356 feet of the the SE 1 /4of Section 3, Township 29, Range 22. ry of this change is as follows: 1 On April 3, 2007, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements prior to their recommendation. 2. On April 23, 2007, the city council discussed the proposed zoning map change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described change in the zoning map for the following reasons: April 23, 2007 City Council Meeting 11 The proposed change is consistent with the spirit, purpose and intent of the zoning code. 2. The proposed change will not substantially injure ord8tra[tfn]nlLhRUG8ofneighboring property Or from the character of the neighborhood, 8ndth8tth8Use0fthepnOpehv adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection, and schools. Seconded by Mayor LOngrie AveS CounCi|nnennb8rRVsSbaCh moved to adopt the following conditional use permit termination RESOLUTION 07-04-058 CONDITIONAL USE PERMIT TERMINATION RESOLUTION WHEREAS, in 1991. the M@p|8vvOOd City Council approved G conditional USR permit (CUP) for Ramsey County to construct and operate a public library at 1670 Beam Avenue. WHEREAS, Ramsey County is no longer using the property for a library and is proposing tO sell the property to8 private owner for other uses. WHEREAS, Vacharee Peterson, representing the property buyers, has applied to Maplewood for a change to the city's land use plan map and zoning map for the property to use it for dental clinic and an office building. WHEREAS, the original conditional use permit applies tO the property @11070Beam /\vSDuR. The legal descriptions are: 1. Except the East 910feet, the North 358 feet 0fthe NE 1 /4Of the 8E 1 /4 (Subject tO Roads) in Section 3. Township 2Q Range 22 (PIN 03-38-33-41-O011) 2. Subject tO Road over the West side and except the east 01O feet, the south 358 feet 8f the North 712 feet qf the NE the SE%nf Section 3. Township 2S, Range 22. (PIN O3- 29'22-41'0010) VVHEREAS, the history of this conditional use permit b3n0iDGUOO is as f0||Ovvs: 1. [)n April 3,2OO7 the planning commission held 8 public hearing about the reuse [f the property. The city staff published 8 hearing notice in the k8op|evv00d Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements before making their n8CO[nnlend8tiOD. 2. {}n April 23,2UU7, the city council discussed the proposed conditional use permit termination. They considered reports and recommendations from the planning commission and city staff. April 23, 2007 City Council Meeting 12 NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit termination because the use Uf the property 8G8 library iSnV longer ineffect. Seconded bvCOUn[i|nl8nlb8rJURm8m@On | 5. Resolution Approving Precinct Boundary Changes @. Citizen Services Manager GuiKoib+ presented the report. COUnC|nlen1b8[HUGd|e moved to approve the following resolution changing Precinct boundaries for Precincts 3, 4 and 6: RESOLUTION 07-04-059 AMENDING RESOLU DEFINING PRECINCT BOUNDARIES WHEREAS, the City [f Maplewood h Districts O22 and 024 within its borders. Due L0 current precinct there five precincts that have more than one school district in the precinct. In three precincts, this can be corrected by redefining precinct boundaries; and WHEREAS, redefining these causes in the present City of Maplewood established precincts. NOW, THEREFORE, BE IT RESOLV Minnesota, does hereby define the affect( Precinct No. 2 ST. JEROME1 Precinct Larpenteu U Maplewood Roselawn on t[ St. on the City Council of )oundaries as follows: South, Hi 35E on the West; Highway 30& Jorth; Desoto St. and Highway 61 on the East. m1 the South; Highway 30OD the North; Desoto Ave. est Shore of Keller Lake on the East. Larpenteur on the South, Gateway Trail and 8 portion of Frost Avenue OD the North and Highway 61 on the West; Prosperity Road and Hazelwood OD the East. GLADSTONE COMMUNITY CENTER Gateway Tra on South; Hi 36 on the North; Westerly Shore of Keller Lake on the West; Hazelwood On the East. HAZELWOOD FIRE STATION H� hxvav38onLhaSouLh��ouniv�oodConLhallo�h�/\ncodo ���--' . ^ . Street and Ke|8r�arkxvmvNo�hOfAro8deonth8VV83 ; White Bear Avenue on the East. � — . - ' ` Ayes Seconded by Councilmember Cave April 23, 2007 City Council Meeting 13 Precinct No. 6 6. First Reading — Lawful Gambling Ordinance a. Citizen Services Manager Guilfoile presented the report. Councilmember Hjelle moved to approve the first reading of Chapter 22 pertaining to Lawful Gambling and approval of the investigation fee of $250. Seconded by Mayor Longrie Ayes-all M. COUNCIL PRESENTATIONS 1. Waterfest/Environmental Events Councilmember Juenemann noted information on the upcoming Spring Cleanup and Arbor Day events on Saturday, April 28 and the Waterfest event on May 19. 2. N. E. S. T. Councilmember Rossbach reported on the N.E.S.T. meeting he attended and on an upcoming meeting on May 8 in Oakdale. 3. Ramsey County League of Local Governments Councilmember Rossbach reported on an upcoming Ramsey County League of Local Government meeting on Thursday relating to ground water and well issues. N. ADMINISTRATIVE PRESENTATIONS None O. ADJOURNMENT April 23, 2007 City Council Meeting 14 Agenda Item H1 TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Jon Jarosch, Civil Engineer 1 SUBJECT: Cottagewood Public Improvements, Project 06-10 1. Assessment Hearing, 7:00 p.m. 2. Approve Resolution for Adoption of Assessment Roll DATE: May 2, 2007 INTRODUCTION The property owners have been mailed a notice of the exact amount of their assessment, as well as notice that they must submit a written objection either at or prior to the hearing if they disagree with the assessment amount. The city council should conduct the assessment hearing, receive any objections, and consider approving the attached resolution adopting the assessment roll. Background Lauren Development Company will be developing 15 single family lots on the property at 2666 Highwood Avenue. In order to service these lots with sanitary sewer and water, it was necessary to extend these utilities to 2666 Highwood Avenue. These utility extensions were performed under the Cottagewood Public Improvement Project, City Project 06-10. All associated costs of the public improvements in Highwood Avenue, which will service the Cottagewood Development, are to be assessed to the benefiting developer property at 2666 Highwood Avenue. This is the same method of assessment as was described in the feasibility report. The assessments are dependent upon the actual construction costs of the public improvements. For this reason the assessment calculation was delayed until this time. Since a substantial portion of the construction is complete, a reasonable estimate of the final project costs was calculated and is displayed in the attached assessment roll. Assessment Objections Filed As of May 2 d , 2007 staff has not received any objection to the proposed assessments. Budget Impact There would be no impact on the approved budget based upon the recommendation below. The proposed assessments are the same as those accepted by the City Council at the April 23, 2007 Council Meeting. 0 ; 10101 LY, I LY, I : 4 Z I 117-1 11 [*1 Z It is recommended that the city council approve the attached Resolution for the Adoption of the Assessment Roll for the Cottagewood Public Improvement Project, City Project 06-10. Attachments: 1. Resolution: Adoption of the Assessment Roll 2. Assessment Roll 3. Assessment Map RESOLUTION ADOPTING ASSESSMENT ROLL WHEREAS, pursuant tooresolution adopted by the City Council on April 23rd,2007, calling for oPublic the assessment roll for the Cottagewood Public Improvements, City Project 06-10, was inuPublic Hearing format, pursuant to Minnesota Statutes, Chapter 429,and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: INIMISIM NOW, THEREFORE, BEIT RESOLVED E|Y THE CITY COUNCIL ()PK4APLEVYO()D,MINNESOTA: ]. That the City Engineer and City Clerk are hereby instructed m review the objections received and report to the City Council at the regular meeting on June 11, 2007, as to their recommendations for adjustments. 2. The assessment mU for the Cortagewood Public Improvements as amended, without those property owners' assessments that have filed ob u copy oi which is attached hereto and made a part hereof, ishereby adopted. Said assessment roll mboD constitute the ypccbd assessment against the lands named therein, and each tract ofloudtboroiuiuc|udediahcrcbytbuudk`bcbenc5{edby\hcpropoacdinzpruvenucntintbo amount mf the assessment levied against it. 3. Such assessments shall be payable in equal annual installments extending over uperiod ofl5 years, the first installments to be payable onmbefore the first Monday in January 2008 and shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall bc added interest outhe entire assessment from the date of this resolution until December 3l,20U7. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 4. The owner of any property ao assessed may, ut any time prior loccdbfioutionoi the assessment to the county auditor, but no later than October l, 2007, pay the whole of the oaueaumeut on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire uyuuyunoeot iy paid within 30 duvm from the adoption mfthis resolution; and they may, at any time after October |,20O7" pay to the county auditor the entire amount oƒ the assessment remaining unpaid, with interest accrued \o December 3l of the year iu which such payment iomade. Such payment must hcmade before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The city and city clerk shall forthwith after October 1, 2007, but no later than November 15, 2007, transmit ucertified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall bo collected and paid over the same manner um other municipal taxes. Adopted hv the council on this |» day ni May 2U07. O O O F V W 0 w CL O J o 4 r. ° N ffl W ° O 2 F o Z ° ul O W V) Q Q N 'n � N m O Lo •. z O L 47 W C W Y O N Z � J U) F � � v 3a O W W v d a ° . o co a = L co N O Z m W Z ¢a v w G Of O ¢w J � p N v m N @ � CL 2 41 iv 41 I a a O'-i Qn O O O VdJ 4-0 0 LINA -------- -- - - --- U LS t. "C P r C3 7� s. .............. ... ... ... ... ... ... ... . . TO: Greg Copeland, City Manager FROM: Ch@rleS/\hL Public Works Director/City Engineer Steve Kummer, Civil Engineer 11 SUBJECT: Desoto-Skillman Area Street Improvements, City Project 06-16 1' Assessment Hearing, 7:15 p.m. 2' Approve Resolution for Adoption of Assessment Roll DATE: May 4 Agenda Item H2 All property owners have been mailed 8notice of the exact amount of their assessment, GS well asnotice that they must submit 8 written objection either at or prior t0 the hearing if they disagree with the assessment amount. The city council should conduct the assessment hearing, receive any objections, refer those objections to the staff for act 8t the June 11.2007 counc meet and consider approv the attached resolution adopting the assessment roll without the property owners who have submitted objections. The project involves the reconstruction of 3.3 miles of residential streets with assoc storm sewer and vvot8rnl@in construction, and sanitary sewer main and service repairs. The proposed assessments for the Desoto-Skillman Area Street Improvements total $1,771,815.40. The assessment total included inthis report is approximately $1O3 lower than the proposal included 8t the 8L the public hearing for the feasibility study on January 8, 2007 due to revisions in computing assessments for the town homes and multifamily residential buildings along Arkvvright8tr88t. Clark Street, Bradley Street and Mississippi S%r88L Revised assessment amount notices were mailed On May 8.20OY. |n all cases, amounts for the townhomes were decreased due to a clarification/revised interpretation of the policy in comparing multi- family residential property versus 8 connrn8n:|8| 8GS8ssrn8nL In the nlU|Li-f8rni|y rate, 8 side|[t is not assessed, while in8 commercial property the side of a lot iSassessed. This assumption led Lo higher than normal assessment rates for properties. In 8dditi0n, two methods are possible for the calculation of the distribution of the assessments for nnV|U-f8nni|y homes. The revised method provides all residents with the lesser amount Of the two methods. A copy 0f the assessment roll iS provided 8S8 supplement t0this report. As out in the feasibility study, the assessments are based on the standard rates approved for the 2007 construction season, and are as follows: • Residential complete street reconstruct assessment = $4.S60 per unit • Comm�M.F./Inst.complete street reconstruct assessment = 99S.2O per front foot • Residential partial street reconstruct assessment = $3,700 per unit • Comm./M.F./Inst. Partial street reconstruct assessment $74.00 per front foot • Single family storm sewer assessment = $820.00 per unit • Comm/yN.F./|n3t. storm assessment = $1S.40 per front foot Agenda Item H2 Objections Filed As of May 4, 2007, staff has received these written objections to the proposed assessments as follows: Joseph Temowski,453 E Roselawn Avenue (PIN 172922230001): Mc Tom��idi�Q��wdh the 2 unit asaeasnlentthat has been applied to their kt. lhev8|sodi reevviththeprop03ed Stnnn sewer assessment on their lot as vve||. They request their assessment be reduced to 8 1 unit assessment and that the 2 storm sewer assessments Uecancelled. This item should be referred to staff for a recommendation on June 11, 2007. 2. 0euNgoCBUilron.1GQ0Jessie Street (PIN 172922340108\: Ms. Tr8n requests her assessment be deferred or cancelled as it presents a financial hardship. An application packet for deferment Of the assessment will b8 mailed hJ Ms. Tr8D. Until such time as her application is received and nevi8vv8d the property will remain on the 8SsesGnnRnL nJU. 3. RoaotoVlUo. c/o Azure Properties, 1801 Desoto Stna8L (PIN 172822320001): Azure properties request their assessment be revised such that 21O feet Of their building frontage along Desoto Street be assessed versus the 473 lineal feet suggested in the notice. This item should be referred to staff for a recommendation on June 11, 2007. 4. Tarrytown Common Area Interest, 2000 Arkwright Street (PIN 172022230025\: Mr. and Mrs. Marquette requests that the proposed assessment on the town homes along Arkwright Str89t between Mt. Vernon Avenue and Skillman Avenue be revised. City staff will research Uhe8Gsessment computation Vnthese townhomHS and make 8 recommendation for the June 11, 2007 council meet to see if any additional adjustments are appropriate. Staff will rev any and all objections and provide the city council recommendations for motion ot the June 11,20O7 city council meeting. Assessments for property owners who have submitted object will b8 delayed until final action On the entire assessment roll. Final action iS proposed On the entire assessment roll for June 11 Objections will be received upho and 8s part nf the Assessment Hearing. Once the hearing iG closed, nO further objections should b8received. The proposed assessments are part Cfthe project financing plan, approved in January 2807. With the very good bids received 8S part [f this project, th8bVUgetvNUb8revs8dh]rsavinQSonthet8xkevv.8ndthe EUF.k8SAS and Sanitary Sewer Funds. The revisions tO these objections should not impact the project budget. It is recommended that the city council approve the attached resolution for the adoption of the assessment roll for the Desoto-Skillman Area Street Improvement Pro City Project 00-18, less all objections received as noted within this report and all objections received at the Assessment Hearing. These assessments are referred to the staff for review and recommendation to the City Council on June 11, 2007. Attachments: 1. Reso Adoption «r the Assessment Roll z. Assessment Roll a. Location Map 4. Assessment objections (4) RESOLUTION ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on April 23 2007, calling for a Public Hearing, the assessment roll for the Desoto-Skillman Area Street Improvements, City Project 06-16, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. Joseph Tarnovvok.453E.RnselavvnAvenue 2. HieuNgocBuiTran.1G88 Jessie Street 3. R000b) Villa c/o Azure Properties, 1g01 Desoto Street 4. Tarrytown Common Area Interest, 2OU8ArhwhghtStreet NOVVTHERERJRE.BE|TRESOLVEOBYTNEC|TYCCNNC|L{]F MApLEVVOOO.K4|NNESOTA: 1. That the City Engineer and City Clerk are hereby instructed to review the objections received, as noted above, along with any and all objections filed at the Assessment Hearing, and report to the City Council at the regular meeting on June 1 11h , 2007, as to their recommendations for adjustments. The City Engineer and City Clerk are hereby instructed to delay all assessments proposed for the above objections thereof and shall be included in the final recommendations of the City Engineer on June 11 1h 2007. 2. The assessment roll for the Kenwood Area Street Improvements as amended, without those property owners' assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments tobe payable onor before the first Monday in January 2O08 and shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2007. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than October 1, 2007, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after October 1, 2007, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must bemade before October 15 or interest will be charged through December 31 of the next succeeding year. S. The city engineer and city clerk shall forthwith after October 1, 2007, but no later than October 15, 2007, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. m Adopted by the nound|on this 14 day nf May 2OO7. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - JIU UJIUJU JJJ JJJ JJJ JJJ - - - - - - - - - - - - - i F E i 9 EM a i 9 a F 9 1 F - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ------ -------- - - - - - - - - - - - - - - - - - - - - - - - - - - - ............................... ! THE I 1 1 111 I i i I I t 1 1 - - - - - - - - - - . . . . . . . . . M 5 4 0 1 R R R - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -.QQ�'Q .o o w -, L— JJ J JJ JJJ lu �UJ JJJ --- .... TYY - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - . . . . . . . . . . . . - - - - - - - - - - - - - - - - - - - - E g� t.2 t, u t I 5 �,2 m R R R. R� a 6 2 2 �o 95 �g �k 2 R 2 R p R g . . . . . . . . . . . . . . . . . . . . . . 8s - - - - - - - - - - - - - - - - - - - - - - I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - o H JJJ JJJJJ.U-UJJJ J 'U'U JJJ JJJ JJJ - . . . . . . . . . . . . . . . . . - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - . . . . . . . . . . . . - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - a o k 1 � i 1; R E R R 6 gg6g�j ff ;2 �2 ;2 9� S2 - - - - -- -- - - - - -- — — - — — — — — - — - — - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - o . - UJJ JJJ-U J J YU 'U'U JJJ JJJ ........... ..... - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Al - - - - - - - - - - - - - - - - - - - - - - - - - - - . . . . . . . . . . . . - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - '119 . W . . . . . . . . . .. .. . . I H� H — i� , �MnH HE E - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - o H 'U'U 'U'U IllU IllU IYY� IIJ JJJ FT ........... 8 E 6 6 Y - - YY� - - - - - - - - - - - - - - - - - - - - YYY� - - - - - - 7- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - . . . . . . . .. - - - - - - - - . . . . . . R i i i - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - I Ry o A A 9 2 - - - - - - - - - - - - - - - - - - - - - - - - - - O < L 1 0 Cn Cf') Cn J GO < Cf) n Cf � cn ry q V E. ELD RIDGE ]EL D M e h , r1ine Cn u� Cf) �7 0 C < BELMONT 0 - LN. F _� X/ Lake _J cn SKILLMAN AVE. SKILL 'n AV E. BEL CIO Cf) U AVE. F O < c) y >- Z- LLJ 0 < ry ry M C/-) GATEWAY M SUMMER :D < MT VERNON M n AVE AVE. w Cn LLJ L'J RIPLEY Cn _J < 0 0 0 1 TOENJES _�­ Roselawn Edgerton Park >_ LJ_J n, < Ca n Western 7 - PL. < M ry RIP LEY < PL ZV- Park AVE. bi ry 0 Z � : ;7 III 7; - Li V Lu A 0 AVE BELLWOd AV E. BEL LVVUUU I Cn I— A 0 C/-) GATEWAY M SUMMER E. SUMMER LN. LJ_J ry CT. Lj J RIPLEY Cn 4,v SU MER D — u CD z Western 7 - PL. < M ry RIP LEY > K I N GSTO N < AVE. Hills 0 bi 35E � _ l NO SCALE Proposed Capital Improvement Plan for 2007 Desoto-Skillman Area Street Improvements City Project 06-16 0 Cn I Cn I— A >_ III C/-) GATEWAY Cn Cf) J RIPLEY AVE. 4,v Cn '5 CD z n < ry M Cn > K I N GSTO N < AVE. bi ry 0 Z � : ;7 III 7; - Li V Lu PRICE z AVE. n n H P < w AVE n 35E � _ l NO SCALE Proposed Capital Improvement Plan for 2007 Desoto-Skillman Area Street Improvements City Project 06-16 0 ASSESSMENT HEARING OBJECTION FORM XESOTO SKILLMAN AREA STREET IMPROVEMENTS PROJECT 06-16 Address of assessed parcel Property identification number: L L (12 digit number) Do you wish to address the city council tonight? ❑ Yes No Please complete this form if you intend to appeal to the city council to defer, revise or cancel your assessment. This form must be completed and filed with the city clerk no later than the close of tonight's city council assessment hearing. Your request will become part of the public hearing record. I request that the city council consider (check one): a. ❑ Deferral of assessment b. ❑ Senior citizen deferment (over 65 years of age) C. ❑ Cancellation of assessment d. A Revision of assessment Reason for the request: Sidnature Date L2 Address of Property Owner Zip Telephone A 0 07 & 7 00 ou" ztl NOV,; c2q .;^' 2- e-,f 11 1 3 OWN A Allf�2- l l�ryl- s0k-� O es?l 19WIZU if 0/j, 7, ( f A zok IL ovins _071 No v WAS, , - p 0, ea, -- c Will W AnJel I ZY t '.- -` yt! w F p F i s F r _ xr � t k ¢ r3 0. t ✓t 7 ',.�&, � �°`��` ,/�'� tfi� - �` � _ �? ,,� s - :7 ALA erg d s , r ' �m y -' } 3,:,r`b � &f�F..x: °<�d" - h ° "Sr`?�< 6� .. �,:6Tw- t.�� "°'"'" -�_~ >" _w�fi J'.... -�� w . � €.'- „°`�N>3 r r £ T c t1 on ° e„"a�� - ��m f._� L# ✓ t ' ...�.. rd�d��i�+� s.�..ea.- d �i'k� t�...��k� �t r ` . f k r x a , 3 ILI .•"�' s ^..`'' `f �.�' F �r s :: .m. r , � - ' , � °c`�L- �"�:.a J dC...e+""fJ iF.. ='`� . {. 'C 1 , 4 i r r ✓ ---�. ... - s P a � � •° �.n" k �s'.. ld"^.�,� ,s- ..�x'"'� ae�;� �"°LA`{°.- ���- .-s.,/ ��.,. ...�_, �u 4 =- , �:'�.' ' (� F ,fit ��,r �ro 5 by r','`�- -�.>'' y, „=`? �.' ..., — ' &7 f' 4.m _". - »_ n .>z - "'` f -- e✓ '. 4 }..I - p '?- .. ✓" �,G£'S'.. ���°°" ..✓"Y.,.' ` .P '° ^' 'lt.,r° L .-J 4 '""'r r.`' {.. f s ! t f J w-. 4 � r £ ,� ,m!:j? 4�� 2 � �6Jd" p; "��f � .?'=»xn v' i^.,.,J�y 3 �€ °�.?. y� � � ; . Z t r p � m ;� '` �`: � �=s�` 7 „�'`•�� Cis; �- ���"�� � �,�°�.. t �- °°�`.� =`' E ub-O-Zov iz:6pm �rom— Mal F MAO �-269 ASSESSMENT HEARING ObjECTiON FORM DIESOT 0 SKILLMAN AREA STREO IMPRUVEMENTS PROJECT 06-16 ff -1 r,-!,; c: nf m; 7 n c-m- n 0 n i- r Property identitication number: Do you wish to address the city council tonight? El 11 ye � N o Please corripiete this form if you intend to appeal to the city council to defer, revise or cancel your assessment. This form must be completed and filed with the c4 clerk no later than the close of tonight's city council assessment hearing, Your request will become part of the public: hearing record. I request that the city council consider (check one): Zi. P Deferral of assessment b, Senior citizen deferment (over 65 yea-ra of age) c Cancellation of assessment d- Revision of assessment Reason for t re4uest. T J A T) v on of Snirlcnl, Aff�L� MIN 5 5455 WX 0, V e rSS h eet DATE! 5� 1 �2007 TO- STFEVE K FROM T TFURPRONF: A* rlz'kLo — G'- --4 21— 69 0 — k,J-)R�PRONE: 612 )0y Hello, here is my assessment objection attach w ith a letter explaining why I can't afford to pay this if there a �nythin!'Z got, can h with please let me know what I can do. CONFIDENTIALITY STATF-MENT , This communication is intended only for the use of Lhe individuu.1 or entity to -,h ; -,h it is iddressed and may �ot7in 1, MfOffflaLiOn that iS privileged, and 1 dis;;I'�su7c under zrr; la%, If dl�: Mtleer —1 . orny- mication, you MCP the 4 � cornfralpication i roj tjtt� iflientled rac-lpia nl Or the Employcv a- agents 1 e5 - PQnS ; b 1 i 7 ,, j i c tl y -- he�eby fl otif=jed j ai-y diatribun-on omm o-. Copying c" l c-Unicatis -- iz ib;*k& if ,q5u I.-ve received This conirn Fkation, in c'nro Please 1 u-� by lclevhon�� -and ro t u rn Ti e to us at the, above addic'..q �ia Vne US FG ' Slc-vice' 05-01-200T 12:25pm Fro"n- T-731 P MAU F-259 To Whom it May Concern: Recently my family has been undergoing extreme emotional and financial stress. My husband is currently waiting On sentencing in regards to a fight that escalated and resulted in an accidental shooting. He will be going in for sentencing next week and will be looking at either one to three years of jail time. "I'llis situation has been ongoing for the past few months and has resulted in enormous pressure on our fafflilY life, and our finances (attorney costs). Also, my husband has not been able to work full time since this incident and I' ve had to pick up several part time I employments during this period to supplement our income. My parents are residing with me during this rough time, and their help with my children has been invaluable since I have such few hours in a day. F m also still trying to ascertain how we will, manage after mY husband goes in for sentencing. A aew development has also pushed us further into a state of uncertainty, recently my father has suffered health complications, which have led him to be admitted and hospitalized. Due to the above circumstances, I request that our assessment be deferred or cancelled; giving us the much needed time to get our lives back or, track. Thank you for your consideration. Sincerely, Hieu Tram Aa. 21. 2007 ";''A ; f hl ASSESSMENT HEARING OBJECTION F " 0' -4< - N rte-r. "� AREA STREET IMPROVEMEN PROJECT • Address of assessed parcel � , S� Property identification lumber: 3 - 0 C 0 (12 digit num ber) Do you wish to address the city council tonight? D- 9 Yes No Please complete this form if you intend to appeal to the city council to defer, revise or cancel your assessment. This form must be completed and filed with the city clerk no later than the (-.lose of tonight's city council assessment hearing. Your request will become pert of the public hearing record. I request that the city council consider (check one); 3. ❑ Deferral ofassessment b. ❑ Senior citizen deferment (over 65 years of age) C. ❑ Cancellation of assessment k . / d, Revision c)f assessment Reason for the request: , a-, +kINI C , j , Signature Date Print Name & NA C� q 5 1 3---Al 0 s IVLN Address of Property Owner -7— Zip Telephone AZURE PROPERTIES INC 95 South Owasso Blvd W St Paul MN 56"1'17 651-484-007() FAX ta? 5 1 -486 -3444 May 3, 20 ** Certified Mail ** City of Maplewood City Council 1902 County Road B Last Maplewood, [\AN 55109 RE Assessment Objection RoSoto Villa, 1901 DeSoto St, at Roselawn Thank you for your consideration of this matter. Very truly yours, Mary Borndale On behalf of Azure Properties J �f, C E I rvT'- , I D �AAY 0 4 2007 1A q"d' TO& W04 r w / Do you wish to address the city council tonight? ❑ 4 Yes No Please complete this form if you intend to appeal to the city council to defer, revise or cancel your assessment. This form must be completed and filed with the city Werk no later than the close of tonight`s city council assessment hearing. Your request will become part of the public hearing record. 1 request that the city council consider (check one): a. ❑ Deferral of assessment b. ❑ Senior citizen deferment (over 65 years of age) C. ❑ Cancellation of assessment d. 1 0 � a �'g f Revision of assessment Reason for the request: ,N j RM r Date Telephone t i III AGENDA NO. 1 -1 AGENDA REPORT TO: City Council FROM: Finance and Administration Manager RE: APPROVAL OF CLAIMS DATE: May 8, 2007 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 211,799.41 Checks # 72513 thru # 72567 dated 04113107 thru 04/24/07 $ 153,621.05 Disbursements via debits to checking account dated 04/12107 thru 04/19/07 $ 696,433.90 Checks # 72568 thru # 72623 dated 04/25/07 thru 05/01/07 $ 340,210.04 Disbursements via debits to checking account dated 04/20107 thru 04/26/07 $ 37,742.39 Checks # 72624 thru # 72666 dated 04/30/07 thru 05/08/07 $ 196,64039 Disbursements via debits to checking account dated 04/27/07 thru 05 /03 /07 $ 1,636,447.18 Total Accounts Payable PAYROLL $ 555,788.39 Payroll Checks and Direct Deposits dated 04/20/07 $ 2,681.47 Payroll Deduction check # 1001927 thru # 1001929 dated 04/20/07 $ 461,197.36 Payroll Checks and Direct Deposits dated 05/04/07 $ 2,656.53 Payroll Deduction check # 1002030 thru # 1002032 dated 05 /04 /07 $ 1,022,323.75 Total Payroll $ 2,658,770.93 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651- 249 -2903 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. ds attachments S \CTY_CLRK\Agenda Lists and Reports 2007\Agenda Reports\05 -14 -07111 Approval of Claims Check Register City of Maplewood 0412012007 Check Date Vendor Description Amount 72513 0411312007 03729 KNAAK & KANTRUD PA PROSECUTION/LEGAL SERVICES MAR/APR 33,000.00 72514 0411712007 03327 US BANK FUND ATM MACHINES 6,000.00 72515 0411812007 03860 ABSOLUTE ATM 2 - ATM MACHINES 6,603.00 72516 0412012007 01568 LYLE SWANSON WAGES 514107 PAYROLL & SEVERENCE 3,471.93 72517 0412412007 03576 EUREKA RECYCLING RECYCLING - APRIL 14,280.68 72518 0412412007 00519 FLEXIBLE PIPE TOOL CO. HOSE COUPLINGS 167.50 72519 0412412007 00585 GOPHER STATE ONE -CALL NET BILLABLE TICKETS - MARCH 551.30 72520 0412412007 01149 NATURAL RESOURCES RESTOR INC BUCKTHORN REMOVAL - PRIORY PRESERVE 5,921.40 0412412007 01149 NATURAL RESOURCES RESTOR INC CUTTING,PILING DEBRIS OF PRIORY PRESERVE 3,727.50 72521 0412412007 01337 RAMSEY COUNTY -PROP REC & REV PROJ 05 -10 PROPERTY TAXES 2,148.00 0412412007 01337 RAMSEY COUNTY -PROP REC & REV PROJ 05 -10 PROPERTY TAXES 1,012.00 72522 0412412007 01360 REINHART FOODSERVICE MDSE FOR RESALE 355.52 0412412007 01360 REINHART FOODSERVICE MDSE FOR RESALE 264.51 72523 0412412007 01504 CITY OF ST PAUL RADIO SERVICE & MAINT - MARCH 420.10 72524 0412412007 01190 XCEL ENERGY ELECTRIC UTILITY 12,403.70 0412412007 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 5,505.64 0412412007 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 3,196.02 72525 0412412007 01798 YOCUM OIL CO. UNLEADED MID -GRADE 89 OCTANE GASOLINE 16,450.00 0412412007 01798 YOCUM OIL CO. DIESEL FUEL ULTRA LOW SULPHUR RED DYED 15,947.38 72526 0412412007 00064 MARK ALDRIDGE REIMB FOR MEALS 4111 - 4112 21.58 72527 0412412007 00111 ANIMAL CONTROL SERVICES INC PATROL & BOARDING FEE 3126 - 418 1,307.42 72528 0412412007 01811 BERNATELLO'S PIZZA INC MDSE FOR RESALE 189.00 0412412007 01811 BERNATELLO'S PIZZA INC MDSE FOR RESALE 189.00 0412412007 01811 BERNATELLO'S PIZZA INC MDSE FOR RESALE 63.00 72529 0412412007 02875 C S S MARKING PAINT 574.25 72530 0412412007 03440 DELMEDICO MACHINE SHOP INC SPROCKETS FOR TORO SNOWBLOWER 85.20 72531 0412412007 01372 DYNAMEX DELIVERS NOW SPECIAL DELIVERY 29.12 72532 0412412007 00532 FRANK MADDEN & ASSOCIATES PREPARATION OF AUDIT LETTER 21.00 72533 0412412007 00533 PETE FRANK YOUTH BASKETBALL COORDINATOR 4,000.00 72534 0412412007 02945 HEALTHEAST VEHICLE SERVICES VEHICLE CONVERSION 2,136.70 0412412007 02945 HEALTHEAST VEHICLE SERVICES VEHICLE CONVERSION 1,324.00 0412412007 02945 HEALTHEAST VEHICLE SERVICES VEHICLE CONVERSION 1,217.74 72535 0412412007 02950 CHAD HERMANSON REIMB FOR RESERVE CONFERENCE REG 120.00 72536 0412412007 00668 STEVEN HIEBERT REIMB FOR EMERGENCY VET VISIT 4118 316.35 72537 0412412007 03330 HOISINGTON KOEGLER GROUP INC PROJ 04 -21 GLADSTONE MASTER PLAN - APRIL 2,645.00 72538 0412412007 00687 HUGO'S TREE CARE INC REMOVAL OF OAK TREE DUE TO OAK WILT 4,526.25 0412412007 00687 HUGO'S TREE CARE INC REMOVE DEAD OAK TREES - PRIORY PRESERVE 2,556.00 72539 0412412007 00483 IDEACOM MID - AMERICA SOFTWARE UPGRADE TO PHONE SYSTEM 239.00 72540 0412412007 01605 IFP TEST SERVICES INC PSYCH EXAM FOR CANDIDATE 375.00 72541 0412412007 00718 INDEPENDENT SCHOOL DIST #622 GYM FEES 953.50 72542 0412412007 03863 ROBERT KANE REIMB FOR MEAL 4114 10.57 72543 0412412007 00898 M F A P C MEMBERSHIP DUES 35.00 72544 0412412007 00986 METROPOLITAN COUNCIL MONTHLY SAC - MARCH 21,557.00 72545 0412412007 03862 MIDWEST MICRO IMAGING, INC APERTURE CARDS & IMAGES 391.92 72546 0412412007 01038 MN DARE INC REGISTRATION FEE 50.00 72547 0412412007 02775 PAUL NOLAN REIMB FOR SUPPLIES & SERV 812106 - 416107 50.27 72548 0412412007 02909 NORTH AMERICAN SALT CO ROAD SALT 15,481.63 72549 0412412007 01175 CITY OF NORTH ST PAUL MONTHLY UTILITIES 3,099.37 72550 0412412007 03861 NORWEST LASERS, INC REPAIR OF SURVEY EQUIP 190.00 72551 0412412007 00001 ONE TIME VENDOR REFUND C KISSLING - AMB 05015143 759.00 72552 0412412007 00001 ONE TIME VENDOR REFUND M STELLMACH - MEMBERSHIP 282.44 72553 0412412007 00001 ONE TIME VENDOR REFUND E EKOLA - AMB 06009150 65.00 72554 0412412007 00001 ONE TIME VENDOR REFUND J JACOBSON - SWIMMING LESSONS 60.00 72555 0412412007 00001 ONE TIME VENDOR REFUND M SANDVIG - NO ACH PMT BY BCBS 40.00 72556 0412412007 01941 PATRICK GRAPHICS & TROPHIES VOLLEYBALL TROPHIES 110.33 72557 0412412007 01254 PEPSI -COLA COMPANY MDSE FOR RESALE 529.60 72558 0412412007 01295 PREMIER BANK SAFE DEPOSIT BOX 00424 - ENG BACKUP 120.00 72559 0412412007 00396 DEPT OF PUBLIC SAFETY TRAINING REGISTRATION - 6 OFFICERS 300.00 72560 0412412007 01370 ROAD RESCUE EMERGENCY VEHICLES REPAIR VEHICLE 105.00 72561 0412412007 01409 S.E.H. ENGINEERING SERVICES 518.29 72562 0412412007 03398 SHAMROCK GROUP MDSE FOR RESALE 121.00 4 Check Register City of Maplewood 0412012007 Check Date Vendor Description 0412412007 03398 SHAMROCK GROUP MDSE FOR RESALE 72563 0412412007 01530 STEPP MANUFACTURING CO., INC. VALVE ASSEMBLY FOR TACK UNIT 0412412007 01530 STEPP MANUFACTURING CO., INC. VALVE ASSEMBLY FOR TACK UNIT 72564 0412412007 01649 TRI -STATE BOBCAT, INC. T250 BOBCAT COMPACT TRACK LOADER 0412412007 01649 TRI -STATE BOBCAT. INC. 5 -130 BOBCAT LOADER 72565 0412412007 02069 ULTIMATE DRAIN SERVICES INC PROJ 06 -16 TELEVISING 0412412007 02069 ULTIMATE DRAIN SERVICES INC PROJ 06 -16 TELEVISING 0412412007 02069 ULTIMATE DRAIN SERVICES INC PROJ 06 -16 TELEVISING 0412412007 02069 ULTIMATE DRAIN SERVICES INC PROJ 06 -16 TELEVISING 0412412007 02069 ULTIMATE DRAIN SERVICES INC PROJ 06 -16 TELEVISING 0412412007 02069 ULTIMATE DRAIN SERVICES INC PROJ 06 -16 TELEVISING 0412412007 02069 ULTIMATE DRAIN SERVICES INC PROJ 06 -16 TELEVISING 0412412007 02069 ULTIMATE DRAIN SERVICES INC PROJ 06 -16 TELEVISING 0412412007 02069 ULTIMATE DRAIN SERVICES INC PROJ 06 -16 TELEVISING 0412412007 02069 ULTIMATE DRAIN SERVICES INC PROJ 06 -16 TELEVISING 0412412007 02069 ULTIMATE DRAIN SERVICES INC PROJ 06 -16 TELEVISING 0412412007 02069 ULTIMATE DRAIN SERVICES INC PROJ 06 -16 TELEVISING 0412412007 02069 ULTIMATE DRAIN SERVICES INC PROJ 06 -16 TELEVISING 0412412007 02069 ULTIMATE DRAIN SERVICES INC PROJ 06 -16 TELEVISING 0412412007 02069 ULTIMATE DRAIN SERVICES INC PROJ 06 -16 TELEVISING 0412412007 02069 ULTIMATE DRAIN SERVICES INC PROJ 06 -16 TELEVISING 0412412007 02069 ULTIMATE DRAIN SERVICES INC PROJ 06 -16 TELEVISING 72566 0412412007 03334 UNIQUE PAVING MATERIALS CORP WINTER PATCHING MATERIALS 0412412007 03334 UNIQUE PAVING MATERIALS CORP WINTER PATCHING MATERIALS 0412412007 03334 UNIQUE PAVING MATERIALS CORP WINTER PATCHING MATERIALS 72567 0412412007 01750 THE WATSON CO INC MDSE FOR RESALE 0412412007 01750 THE WATSON CO INC MDSE FOR RESALE 55 Checks in this report. Amount 121.00 73.68 67.21 3,727.50 2,023.50 375.00 375.00 350.00 350.00 350.00 300.00 300.00 300.00 300.00 300.00 300.00 275.00 275.00 275.00 160.00 160.00 160.00 1,288.65 468.60 468.60 310.94 153.02 z 1,rytj.z+I 3 CITY OF MAPLEWOOO Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 04/11/07 O4/12/O7 O4/12/O7 O4/12/O7 O4/12/07 O4/13/O7 O4/1G/O7 O4/17/O7 O4/13/U7 O4/18/O7 U4/12/U7 U4/13/U7 U4/13/U7 U4/13/O7 U4/13/U7 U4/1G/U7 U4/17/U7 U4/18/O7 U4/18/U7 U4/1SVU7 MN State Treasurer MN State Treasurer MN Dept ofRevenue ARC Administration MN Dept ofNatural Resources MN State Treasurer MN State Treasurer MN State Treasurer U8 Bank VISA One Card* MN State Treasurer TOTAL Description Drivers U Registrar Drivers License/Deputy Registrar K4N Care Tax OCRP& Flex plan payments DNR electronic licenses Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar Purchasing card items Drivers License/Deputy Registrar Amount 1 *Detailed listing nf VISA purchases ioattached. Visa Transactions 03 -31 -07 to 04 -13 -07 Trans Date Pasting Date Merchant Name Trans Amount Name 04/07/2007 04/09/2007 VZWRLSS *APOCC VISN $44.09 R CHARLES AHL 03/29/2007 04/02/2007 MICHAELS #2744 $33.63 MANDY ANZALDI 04/04/2007 04/06/2007 JOANN ETC #1970 $38.97 MANDY ANZALDI 04/04/2007 04/06/2007 THE HOME DEPOT 2801 $168.36 MANDY ANZALDI 04/05/2007 04/06/2007 TCT *M &N INTERNATIONAL $42.90 MANDY ANZALDI 04/06/2007 04/09/2007 THE HOME DEPOT 2801 {$129.05} MANDY ANZALDI 04/06/2007 04/09/2007 TARGET 00011858 $9.57 MANDY ANZALDI 04/06/2007 04/09/2007 FACTORY CARD OUTLET #284 $18.98 MANDY ANZALDI 04/06/2007 04/09/2007 PARTY AMERICA 1008 $14.29 MANDY ANZALDI 04/07/2007 04/09/2007 CUB FOODS, INC. $2.13 MANDY ANZALDI 04/09/2007 04/10/2007 WAL MART ($52.60) MANDY ANZALDI 04/09/2007 04/10/2007 WAL -MART #2087 $34.75 MANDY ANZALDI 04/11/2007 04/12/2007 TARGET 00011858 $3.18 MANDY ANZALDI 04/11/2007 04/13/2007 JOANN ETC #1970 $16.74 MANDY ANZALDI 03/14/2007 04/12/2007 NUCO2 $85.20 JIM BEHAN 03/20/2007 04/12/2007 NUCO2 $87.28 JIM BEHAN 03/28/2007 04/12/2007 NUCO2 $89.19 JIM BEHAN 03/30/2007 04/03/2007 BLOOMINGTON SECURITY SOLU $104.10 JIM BEHAN 04/01/2007 04/12/2007 NUCO2 $58.50 JIM BEHAN 04/02/2007 04/04/2007 STATE SUPPLY COMPANY $111.29 JIM BEHAN 04/02/2007 04/04/2007 AQUA LOGIC INC $629.31 JIM BEHAN 04/03/2007 04/12/2007 NUCO2 $90.47 JIM BEHAN 04/04/2007 04/12/2007 NUCO2 $30.62 JIM BEHAN 04/11/2007 04/13/2007 ADAMS PEST CONTROL $149.58 JIM BEHAN 04/04/2007 04/06/2007 OFFICE MAX $42.57 HEIDI CAREY 04/10/2007 04/11/2007 APL *APPLE ONLINE STORE $137.39 HEIDI CAREY 04/11/2007 04/13/2007 PIONEER PRESS ADVERTISIN $25.00 HEIDI CAREY 03/30/2007 04/02/2007 ZIEBART INTERNATIONAL $157.45 KERRY CROTTY 03/30/2007 04/02/2007 MENARDS 3022 $4.25 CHARLES DEAVER 03/31/2007 04/02/2007 MENARDS 3022 {$4.25} CHARLES DEAVER 03/31/2007 04/02/2007 THE HOME DEPOT 2810 $11.98 CHARLES DEAVER 04/03/2007 04/04/2007 MENARDS 3022 $36.48 CHARLES DEAVER 04/05/2007 04/06/2007 MENARDS 3022 $4.17 CHARLES DEAVER 04/10/2007 04/12/2007 FORESTRY SUPPLIERS, INC. $41.30 CHARLES DEAVER 04/12/2007 04/13/2007 G & K SERVICES 006 $59.10 CHARLES DEAVER 04/12/2007 04/13/2007 MENARDS 3022 $47.52 CHARLES DEAVER 03/30/2007 04/02/2007 UNITED RENTALS #D09 $208.58 THOMAS DEBILZAN 04/11/2007 04/13/2007 SEARS ROEBUCK 1122 $16.15 DOUG EDGE 04/12/2007 04/13/2007 MENARDS 3022 $130.94 DAVE EDSON 03/30/2007 04/02/2007 NORTHWEST LASERS INC $250.27 ANDREW ENGSTROM 03/31/2007 04/02/2007 ELECTRO WATCHMAN INC $255.60 LARRY FARR 04/03/2007 04/04/2007 WMS *WASTE MGMT WMEZPAY $909.72 LARRY FARR 04/03/2007 04/04/2007 WMS *WASTE MGMT WMEZPAY $355.78 LARRY FARR 04/03/2007 04/04/2007 WMS *WASTE MGMT WMEZPAY $355.78 LARRY FARR 04/03/2007 04/05/2007 SEARS ROEBUCK 1122 $438.74 LARRY FARR 04/03/2007 04/05/2007 THE HOME DEPOT 2801 $217.90 LARRY FARR 04/03/2007 04/05/2007 THE HOME DEPOT 2801 $1.66 LARRY FARR 04/03/2007 04/05/2007 THE HOME DEPOT 2801 $29.95 LARRY FARR 04/04/2007 04/05/2007 MUSKA LIGHTING CENTER $726.64 LARRY FARR 04/04/2007 04/05/2007 WMS *WASTE MGMT WMEZPAY $890.08 LARRY FARR 04/04/2007 04/06/2007 OVERHEAD DOOR OF NORTH $1,274.25 LARRY FARR 04/05/2007 04/09/2007 DAVIS LOCK & SAFE $76.68 LARRY FARR 04/06/2007 04/09/2007 MUSKA LIGHTING CENTER $1,187.80 LARRY FARR 04/09/2007 04/10/2007 ELECTRIC MOTOR REAPIR $364.93 LARRY FARR Visa Transactions 03 -31 -07 to 04 -13 -07 Trans Date Pasting Date Merchant Name Trans Amount Name 04/11/2007 04/12/2007 ELECTRIC MOTOR REAPIR $85.67 LARRY FARR 04/11/2007 04/13/2007 THE HOME DEPOT 2801 $44.61 LARRY FARR 04/12/2007 04/13/2007 TARGET 00006940 $138.36 LARRY FARR 04/12/2007 04/13/2007 G & K SERVICES 006 $688.45 LARRY FARR 04/12/2007 04/13/2007 G & K SERVICES 006 $252.07 LARRY FARR 04/12/2007 04/13/2007 PREMIUM WATERS INC $5.33 LARRY FARR 04/02/2007 04/04/2007 SPRINT PCS- 995 -SP WEB $122.52 MYCHAL FOWLDS 04/03/2007 04/04/2007 ASSET RECOVERY CORP $66.55 MYCHAL FOWLDS 04/10/2007 04/12/2007 THAWTE INC $1,079.21 MYCHAL FOWLDS 04/11/2007 04/13/2007 DELL MARKETING L.P. $430.37 MYCHAL FOWLDS 04/12/2007 04/13/2007 PAYPAL INC $89.05 MYCHAL FOWLDS 03/29/2007 04/02/2007 OFFICE DEPOT #1090 $14.27 NICK FRANZEN 03/31/2007 04/02/2007 CC.WINZIP.COM $84.96 NICK FRANZEN 04/04/2007 04/05/2007 SMITH MICRO TECHNOLOGIES $140.04 NICK FRANZEN 04/05/2007 04/06/2007 ST PAUL STAMP WORKS INC $54.12 PATRICIA FRY 04/10/2007 04/11/2007 PAKOR INC $413.61 PATRICIA FRY 04/11/2007 04/12/2007 PAKOR INC {$6.37} PATRICIA FRY 03/30/2007 04/02/2007 PRAIRIE MOON NURSERY 1 $248.68 VIRGINIA GAYNOR 04/06/2007 04/09/2007 MENARDS 3059 $219.66 VIRGINIA GAYNOR 03/31/2007 04/02/2007 HOLIDAY INNS HTL & STES $156.70 CLARENCE GERVAIS 04/02/2007 04/03/2007 THE KAHLER GRAND HOTEL $142.08 CLARENCE GERVAIS 04/09/2007 04/10/2007 EDEN PRAIRIE TUITION OFFI $396.00 CLARENCE GERVAIS 04/10/2007 04/12/2007 PAPA JOHNS #1838 $16.91 CLARENCE GERVAIS 04/10/2007 04/12/2007 PAPA JOHNS #1838 $19.16 CLARENCE GERVAIS 04/11/2007 04/12/2007 EDEN PRAIRIE TUITION OFFI $99.00 CLARENCE GERVAIS 04/11/2007 04/12/2007 EDEN PRAIRIE TUITION OFFI $99.00 CLARENCE GERVAIS 04/11/2007 04/12/2007 EDEN PRAIRIE TUITION OFFI $99.00 CLARENCE GERVAIS 03/28/2007 04/02/2007 SHRED -IT $300.70 JEAN GLASS 04/04/2007 04/05/2007 CLOVER SUPER FOODS $127.77 MIKE GRAF 04/06/2007 04/09/2007 SPRINT AQUATICS $474.14 MIKE GRAF 04/07/2007 04/09/2007 PETSMART 00004614 $25.54 MIKE GRAF 04/11/2007 04/13/2007 ARAMARK REF SVS #6013- $333.53 MIKE GRAF 04/11/2007 04/13/2007 THE HOME DEPOT 2801 $15.23 MIKE GRAF 04/05/2007 04/09/2007 KOWALSKI'S WOODBURY $6.90 JANET M GREW HAYMAN 04/10/2007 04/12/2007 BLUE RIBBON BAIT & TACKLE $8.57 JANET M GREW HAYMAN 04/05/2007 04/09/2007 INT'L INST OF MUNI CLE $125.00 KAREN E GUILFOILE 04/10/2007 04/11/2007 PROPERTYKEY.COM, INC. $50.00 KAREN E GUILFOILE 04/11/2007 04/13/2007 WWW SSCLABELHOUSE COM $258.48 KAREN E GUILFOILE 03/30/2007 04/02/2007 GANDER MOUNTA100104802 $47.90 MARK HAAG 03/30/2007 04/02/2007 THE HOME DEPOT 2801 $74.11 MARK HAAG 04/07/2007 04/09/2007 COMCAST CABLE COMM $179.34 LORI HANSOM 04/09/2007 04/10/2007 PIONEER PRESS SUBSCRIPTI $416.00 LORI HANSOM 04/09/2007 04/11/2007 THE STAR TRIBUNE CIRCULAT $112.58 LORI HANSOM 03/31/2007 04/02/2007 CLAREY'S SAFETY EQUIPM $199.19 PATRICK HEFFERNAN 03/29/2007 04/02/2007 MILLS FLEET FARM #27 $5.50 GARY HINNENKAMP 04/10/2007 04/11/2007 HEJNY RENTAL $69.29 GARY HINNENKAMP 04/01/2007 04/02/2007 DE LACE LANDEN OP01 OF 01 $206.61 ANN E HUTCHINSON 04/11/2007 04/12/2007 SPRINT "WIRELESS SVCS $35.44 ANN E HUTCHINSON 04/12/2007 04/13/2007 KNOWLANS #2 $32.30 ANN E HUTCHINSON 04/03/2007 04/11/2007 DALCO ENTERPRISES, INC $1,076.63 DAVID JAHN 04/02/2007 04/03/2007 HENRIKSEN ACE HARDWARE $1.97 TOM KALKA 04/02/2007 04/04/2007 THE UPS STORE #2171 $12.99 TOM KALKA 04/10/2007 04/12/2007 BUERKLE HONDA $27.69 TOM KALKA 04/11/2007 04/12/2007 BATTERIES PLUS $127.24 TOM KALKA Visa Transactions 03 -31 -07 to 04 -13 -07 Trans Date Pasting Date Merchant Name Trans Amount Name 04/11/2007 04/13/2007 CVS PHARMACY #1751 Q03 $9.78 TOM KALKA 04/04/2007 04/06/2007 SCIENCE MUSEUM EDUCATI $75.00 LOIS KNUTSON 04/06/2007 04/09/2007 TARGET 00011858 $76.30 MARY B KOEHNEN 03/31/2007 04/02/2007 VZWRLSS *APOCC VISN $66.20 DUWAYNE KONEWKO 04/06/2007 04/09/2007 UNIFORMS UNLIMITED INC $37.95 DAVID KVAM 04/02/2007 04/03/2007 ECI *GOTOMYPC.COM SVCS $19.95 ERIN M LABEREE 04/10/2007 04/10/2007 SPRINTPCS AUTOPYMT RC1 $58.35 ERIN M LABEREE 04/07/2007 04/13/2007 DALCO ENTERPRISES, INC $931.10 MICHAEL LIDBERG 03/30/2007 04/02/2007 MENARDS 3022 $112.89 DENNIS LINDORFF 04/03/2007 04/04/2007 MENARDS 3059 $15.96 DENNIS LINDORFF 04/11/2007 04/12/2007 GARCEAU HARDWARE AND POWE $57.32 DENNIS LINDORFF 03/30/2007 04/02/2007 METRO FIRE $260.00 STEVE LUKIN 03/31/2007 04/02/2007 AIRGAS NORTH CENTRAL $951.79 STEVE LUKIN 04/02/2007 04/04/2007 VIKING ELEC- CREDIT DEPT. $22.19 STEVE LUKIN 04/03/2007 04/04/2007 WMS *WASTE MGMT WMEZPAY $287.04 STEVE LUKIN 04/03/2007 04/04/2007 EMERGENCY APPARATUS MAINT $1,882.09 STEVE LUKIN 04/03/2007 04/05/2007 THE HOME DEPOT 2801 ($16.98) STEVE LUKIN 04/03/2007 04/05/2007 THE HOME DEPOT 2801 $31.67 STEVE LUKIN 04/03/2007 04/05/2007 THE HOME DEPOT 2801 $42.49 STEVE LUKIN 04/04/2007 04/05/2007 MENARDS 3059 $8.43 STEVE LUKIN 04/04/2007 04/06/2007 UNIFORMS UNLIMITED INC $28.48 STEVE LUKIN 04/05/2007 04/06/2007 NORMS TIRE SALES INC $262.00 STEVE LUKIN 04/06/2007 04/09/2007 EMERGENCY APPARATUS MAINT {$0.60} STEVE LUKIN 04/06/2007 04/09/2007 FURY DODGE CHRYSLER $27.43 STEVE LUKIN 04/10/2007 04/11/2007 METRO FIRE $206.66 STEVE LUKIN 04/11/2007 04/12/2007 SPRINT `WIRELESS SVCS $794.96 STEVE LUKIN 04/11/2007 04/12/2007 METRO FIRE $155.07 STEVE LUKIN 04/11/2007 04/13/2007 PAPA JOHNS #1838 $16.91 STEVE LUKIN 04/11/2007 04/13/2007 PAPA JOHNS #1838 $19.16 STEVE LUKIN 04/07/2007 04/09/2007 EXXONMOBIL 99097065 $46.75 GORDON MALLORY 03/29/2007 04/02/2007 AMERICAN FASTENER & SUPPL $28.52 MARK MARUSKA 03/30/2007 04/04/2007 AMERICAN FASTENER & SUPPL $10.91 MARK MARUSKA 04/02/2007 04/03/2007 CONTINENTAL RESEARCH $543.52 MARK MARUSKA 04/06/2007 04/09/2007 HENRIKSEN ACE HARDWARE $209.17 MARK MARUSKA 04/10/2007 04/11/2007 WMS *WASTE MGMT WMEZPAY $122.40 MARK MARUSKA 04/12/2007 04/13/2007 G & K SERVICES 006 $424.54 MARK MARUSKA 04/05/2007 04/06/2007 PEN *FIRE ENGINEERING $44.95 JON A MELANDER 04/12/2007 04/13/2007 CUB FOODS, INC. $28.65 ALEISA METRY 04/01/2007 04/03/2007 METROCALL ARCH WIRE $15.91 ED NADEAU 04/06/2007 04/09/2007 AMERICAN PUBLIC WORKS $200.00 BRYAN NAGEL 04/06/2007 04/09/2007 AMERICAN PUBLIC WORKS $320.00 BRYAN NAGEL 03/30/2007 04/02/2007 OFFICE DEPOT #1090 $248.39 AMY NIVEN 04/11/2007 04/13/2007 CVS PHARMACY #1751 Q03 $3.18 AMY NIVEN 04/12/2007 04/13/2007 G & K SERVICES 006 $681.56 AMY NIVEN 04/12/2007 04/13/2007 G & K SERVICES 006 $234.72 AMY NIVEN 04/12/2007 04/13/2007 G & K SERVICES 006 $130.75 AMY NIVEN 03/30/2007 04/02/2007 BATTERIES PLUS $19.16 RICHARD NORDQUIST 04/12/2007 04/13/2007 NORTHERN TOOL EQUIP -MN $23.42 MICHAEL NOVAK 04/03/2007 04/05/2007 BROCK WHITE -180 $34.08 ERICK OSWALD 04/03/2007 04/05/2007 BROCK WHITE -180 $106.50 ERICK OSWALD 04/02/2007 04/03/2007 OFFICE DEPOT #1090 $13.42 MARY KAY PALANK 04/06/2007 04/09/2007 OFFICE DEPOT #1090 $42.00 MARY KAY PALANK 04/11/2007 04/12/2007 REED BUS INFO ACCT REC $214.08 KATHLEEN PECK HALL 04/03/2007 04/04/2007 HEJNY RENTAL $13.84 ROBERT PETERSON Visa Transactions 03 -31 -07 to 04 -13 -07 Trans Date Pasting Date Merchant Name Trans Amount Name 04/03/2007 04/04/2007 HEJNY RENTAL $23.43 ROBERT PETERSON 03/30/2007 04/02/2007 AUTHORS BOOKSHOP $17.95 PHILIP F POWELL 03/30/2007 04/02/2007 WOLF CAMERA #1530 $7.66 PHILIP F POWELL 03/30/2007 04/02/2007 AMZ *AMAZON PAYMENTS $23.49 PHILIP F POWELL 04/06/2007 04/09/2007 BUY THE CASE LLC $32.24 PHILIP F POWELL 04/06/2007 04/09/2007 PAYPAL *WASHINGTONM $127.45 PHILIP F POWELL 04/09/2007 04/11/2007 FLIGHT SUITS $267.75 PHILIP F POWELL 04/12/2007 04/13/2007 AMAZON.COM $11.56 PHILIP F POWELL 03/30/2007 04/02/2007 LISPS 2663650015 $7.52 ROBERT PRECHTEL 03/30/2007 04/02/2007 KNOWLANS #2 $13.35 ROBERT PRECHTEL 04/01/2007 04/02/2007 MENARDS 3059 $7.44 ROBERT PRECHTEL 04/05/2007 04/06/2007 MENARDS 3059 {$7.44} ROBERT PRECHTEL 04/05/2007 04/09/2007 THE HOME DEPOT 2801 $8.03 ROBERT PRECHTEL 04/11/2007 04/13/2007 TARGET 00021014 $195.98 ROBERT PRECHTEL 03/30/2007 04/02/2007 GE CAPITAL $331.22 WILLIAM J PRIEFER 04/02/2007 04/02/2007 SPRINT *WIRELESS SVCS $372.13 WILLIAM J PRIEFER 04/12/2007 04/13/2007 METRO SALES INC $1,265.79 WILLIAM J PRIEFER 03/30/2007 04/02/2007 POLAR CHEVROLET $4.64 STEVEN PRIEM 04/02/2007 04/04/2007 FACTORY MOTOR PARTS #19 $348.74 STEVEN PRIEM 04/02/2007 04/04/2007 CATCO PARTS &SERVICE $202.73 STEVEN PRIEM 04/03/2007 04/05/2007 KATH AUTO PARTS NSP $46.60 STEVEN PRIEM 04/03/2007 04/05/2007 ZARNOTH BRUSH WORKS $1,092.69 STEVEN PRIEM 04/03/2007 04/05/2007 FACTORY MOTOR PARTS #19 $95.94 STEVEN PRIEM 04/03/2007 04/05/2007 FACTORY MOTOR PARTS #19 $144.84 STEVEN PRIEM 04/03/2007 04/05/2007 FACTORY MOTOR PARTS #19 $143.16 STEVEN PRIEM 04/03/2007 04/05/2007 FACTORY MOTOR PARTS #19 $44.67 STEVEN PRIEM 04/03/2007 04/05/2007 CATCO PARTS &SERVICE $154.77 STEVEN PRIEM 04/04/2007 04/05/2007 PAM OIL INC $73.87 STEVEN PRIEM 04/04/2007 04/06/2007 KATH AUTO PARTS NSP $285.07 STEVEN PRIEM 04/04/2007 04/06/2007 TOUSLEY FORD 127200039 $52.58 STEVEN PRIEM 04/04/2007 04/06/2007 CATCO PARTS &SERVICE $120.13 STEVEN PRIEM 04/04/2007 04/09/2007 WHITE BEAR DODGE INC $19.41 STEVEN PRIEM 04/05/2007 04/06/2007 FACTORY MOTOR PARTS #19 ($44.50) STEVEN PRIEM 04/05/2007 04/06/2007 PARTS ASSOCIATES INC $90.85 STEVEN PRIEM 04/05/2007 04/09/2007 KATH AUTO PARTS NSP {$285.07} STEVEN PRIEM 04/05/2007 04/09/2007 KATH AUTO PARTS NSP $103.18 STEVEN PRIEM 04/05/2007 04/09/2007 EAT INC $7.19 STEVEN PRIEM 04/05/2007 04/09/2007 EAT INC $93.12 STEVEN PRIEM 04/05/2007 04/09/2007 EAT INC $605.45 STEVEN PRIEM 04/06/2007 04/09/2007 KATH AUTO PARTS NSP $10.25 STEVEN PRIEM 04/09/2007 04/10/2007 POLAR CHEVROLET $144.84 STEVEN PRIEM 04/09/2007 04/11/2007 KATH AUTO PARTS NSP $32.65 STEVEN PRIEM 04/11/2007 04/13/2007 KATH AUTO PARTS LC $45.56 STEVEN PRIEM 04/11/2007 04/13/2007 KATH AUTO PARTS NSP $124.07 STEVEN PRIEM 04/11/2007 04/13/2007 ZEP MANUFACTURING $82.41 STEVEN PRIEM 04/12/2007 04/13/2007 DAVIS EQUIPMENT $745.81 STEVEN PRIEM 04/12/2007 04/13/2007 SUNSOURCE $95.86 STEVEN PRIEM 04/12/2007 04/13/2007 SUNSOURCE $1,346.54 STEVEN PRIEM 04/12/2007 04/13/2007 UNITED RENTALS #D09 $1,062.87 STEVEN PRIEM 04/12/2007 04/13/2007 MACQUEEN EQUIPMENT INC $14.51 STEVEN PRIEM 04/03/2007 04/04/2007 ACCURINT EOM AUTO P $30.00 KEVIN RABBETT 04/03/2007 04/06/2007 UNIFORMS UNLIMITED $3,207.76 KEVIN RABBETT 04/04/2007 04/05/2007 GRAFIX SHOPPE $244.95 KEVIN RABBETT 04/06/2007 04/09/2007 GRAFIX SHOPPE $720.00 KEVIN RABBETT Visa Transactions 03 -31 -07 to 04 -13 -07 Trans Date Pasting Date Merchant Name Trans Amount Name 04/06/2007 04/09/2007 SHRED -IT 01 OF 01 $106.56 KEVIN RABBETT 04/10/2007 04/11/2007 HEALTHEAST TRANSPORTATN $32.14 KEVIN RABBETT 04/10/2007 04/11/2007 HEALTHEAST TRANSPORTATN $40.60 KEVIN RABBETT 04/12/2007 04/13/2007 DON' PAINT & BODY SHOP $600.99 KEVIN RABBETT 04/05/2007 04/06/2007 MN OCCUPATIONAL HEALTH $763.00 TERRIE RAMEAUX 04/10/2007 04/11/2007 PIONEER PRESS ADVERTISIN $632.20 TERRIE RAMEAUX 04/11/2007 04/12/2007 HILLYARD INC MINNEAPOLIS $780.91 MICHAEL REILLY 03/31/2007 04/02/2007 CUB FOODS, INC. $60.14 AUDRA ROBBINS 04/03/2007 04/05/2007 RAINBOW FOODS 00088617 $16.74 AUDRA ROBBINS 04/06/2007 04/09/2007 GOPHER STAGE LIGHTING INC $68.58 AUDRA ROBBINS 04/07/2007 04/09/2007 MN TWOLVES LYNX $660.00 AUDRA ROBBINS 04/02/2007 04/04/2007 STILLWATER MOTOR CO $346.13 ROBERT RUNNING 04/09/2007 04/10/2007 TRUCK UTILITIES INC $141.91 ROBERT RUNNING 04/09/2007 04/10/2007 MENARDS 3059 $22.85 ROBERT RUNNING 03/30/2007 04/02/2007 GE CAPITAL $43.67 HARRIET J RYDEL 04/09/2007 04/11/2007 THE OLIVE GARD00012005 $93.56 HARRIET J RYDEL 03/30/2007 04/02/2007 THE HOME DEPOT 2801 $20.21 JAMES SCHINDELDECKER 04/02/2007 04/03/2007 MENARDS 3022 $12.50 JAMES SCHINDELDECKER 04/04/2007 04/06/2007 VIKING ELECTRIC -ST. PAUL $133.15 JAMES SCHINDELDECKER 04/09/2007 04/10/2007 MENARDS 3059 $50.86 JAMES SCHINDELDECKER 04/11/2007 04/13/2007 MILLS FLEET FARM #27 $24.22 JAMES SCHINDELDECKER 04/09/2007 04/10/2007 DATA BUSINESS SYSTEMS INC $438.40 DEB SCHMIDT 03/30/2007 04/02/2007 TARGET 00011858 $43.08 SCOTT SCHULTZ 03/31/2007 04/02/2007 EXXONMOBIL 96444021 $22.25 MICHAEL SHORTREED 03/31/2007 04/02/2007 AMOCO OIL 01042316 $34.25 MICHAEL SHORTREED 04/03/2007 04/04/2007 COMOPARK ANIMAL HOSPITAL $388.00 MICHAEL SHORTREED 04/05/2007 04/09/2007 UNIFORMS UNLIMITED INC $30.35 MICHAEL SHORTREED 04/09/2007 04/10/2007 HILSON RESEARCH INC. $207.50 MICHAEL SHORTREED 03/29/2007 04/02/2007 OFFICE DEPOT #1090 $31.45 ANDREA SINDT 04/05/2007 04/06/2007 PAYPAL *GOVTTRNGSVC $125.00 ANDREA SINDT 04/05/2007 04/09/2007 OFFICE DEPOT #1090 $49.29 ANDREA SINDT 04/05/2007 04/06/2007 MENARDS 3059 $10.75 CHRISTINE SOUTTER 04/06/2007 04/09/2007 CUB FOODS, INC. $23.40 JOANNE M SVENDSEN 04/11/2007 04/12/2007 S & T OFFICE PRODUCTS $32.61 JOANNE M SVENDSEN 04/02/2007 04/04/2007 HIRSHFIELD'S MAPLEWOOD $15.95 LYLE SWANSON 04/04/2007 04/05/2007 MUSKA LIGHTING CENTER $129.02 LYLE SWANSON 04/05/2007 04/06/2007 INDUSTRIAL SUPPLY CO INC {$214.22} LYLE SWANSON 04/09/2007 04/11/2007 THE HOME DEPOT 2801 $63.37 LYLE SWANSON 04/12/2007 04/13/2007 WEBER ELECTRIC $88.00 LYLE SWANSON 04/01/2007 04/02/2007 T- MOBILE $120.47 DOUGLAS J TAUBMAN 04/09/2007 04/11/2007 METRO ATHLETIC SUPPLY $1,761.19 DOUGLAS J TAUBMAN 04/02/2007 04/03/2007 FSH COMMUNICATION01 OF 01 $58.58 JUDY TETZLAFF 04/06/2007 04/09/2007 QWESTCOMM *TN612 $70.29 JUDY TETZLAFF 04/06/2007 04/09/2007 QWESTCOMM *TN612 $140.58 JUDY TETZLAFF 04/06/2007 04/09/2007 QWESTCOMM *TN612 $70.29 JUDY TETZLAFF 04/06/2007 04/09/2007 QWESTCOMM *TN612 $99.68 JUDY TETZLAFF 04/06/2007 04/09/2007 QWESTCOMM *TN612 $99.68 JUDY TETZLAFF 04/06/2007 04/09/2007 QWESTCOMM *TN612 $99.68 JUDY TETZLAFF 04/06/2007 04/09/2007 QWESTCOMM *TN612 $378.51 JUDY TETZLAFF 04/06/2007 04/09/2007 QWESTCOMM *TN612 $268.61 JUDY TETZLAFF 04/06/2007 04/09/2007 QWESTCOMM *TN612 $99.68 JUDY TETZLAFF 04/06/2007 04/09/2007 QWESTCOMM *TN612 $70.29 JUDY TETZLAFF 04/05/2007 04/09/2007 THE HOME DEPOT 2801 $65.89 TODD TEVLIN 04/02/2007 04/04/2007 QUILL CORPORATION $149.08 SUSAN ZWIEG Visa Transactions 03 -31 -07 to 04 -13 -07 Trans Date Pasting Date Merchant Name Trans Amount Name 04/03/2007 04/05/2007 OFFICE DEPOT #1090 $106.23 SUSAN ZWIEG 04/03/2007 04/05/2007 GLOBAL MARKETING VENTURES $26.00 SUSAN ZWIEG 04/04/2007 04/06/2007 QUILL CORPORATION $52.26 SUSAN ZWIEG 04/04/2007 04/06/2007 QUILL CORPORATION $329.06 SUSAN ZWIEG 04/05/2007 04/09/2007 ANCOM TECHNICAL CENTER IN $1,060.98 SUSAN ZWIEG 04/06/2007 04/09/2007 QUILL CORPORATION ($15.00) SUSAN ZWIEG 04/09/2007 04/10/2007 CUB FOODS, INC. $14.87 SUSAN ZWIEG 04/09/2007 04/11/2007 THE OLIVE GARD00012450 $8.50 SUSAN ZWIEG $55,004.01 iff 0412712007 Check Date 72568 72569 72570 72571 72572 72573 72574 72575 72576 72577 72578 72579 72580 72581 72582 72583 72584 72585 72586 72587 72588 72589 72590 72591 72592 72593 72594 72595 72596 72597 72598 72599 72600 72601 72602 72603 72604 72605 72606 72607 72608 72609 72610 72611 72612 72613 72613 72614 Vendor 02464 00131 03365 00687 02728 02728 02728 02728 01819 02410 02410 01190 00298 01634 00111 03824 01936 03738 03513 02929 00340 03726 03784 00500 03516 00589 00652 00668 00615 02995 03729 03818 03864 00985 03622 03622 02144 02175 00001 00001 00001 00001 00001 00001 01275 01283 00396 00396 03840 03840 01387 01418 01418 01418 01418 01418 01418 03848 03848 Check Register City of Maplewood US BANK ASPEN EQUIPMENT CO NICK FRANZEN HUGO'S TREE CARE INC KIMLEY -HORN & ASSOCIATES INC KIMLEY -HORN & ASSOCIATES INC KIMLEY -HORN & ASSOCIATES INC KIMLEY -HORN & ASSOCIATES INC MCLEOD USA WELLS FARGO LEASING INC WELLS FARGO LEASING INC XCELENERGY CITY ENGINEERS ASSOC OF MN TOUSLEY FORD, INC. ANIMAL CONTROL SERVICES INC ASSURANT EMPLOYEE BENEFITS CHAD BERGO BETHEL & ASSOCIATES, PA BRIAN BIERDEMAN CNAGLAC CRAMER BUILDING SERVICES MARY CURRY ENVIRONMENTAL SYS RES INST INC FEDEX ANTHONY GABRIEL DAVE GRAF STEVE HEINZ STEVEN HIEBERT HLB TAUTGES REDPATH, LTD INTEGRATED LOSS CONTROL INC KNAAK & KANTRUD PA MEDICA CYNTHIA MEIER METROPOLITAN COUNCIL MN OFFICE OF ENTERPRISE TECH MN OFFICE OF ENTERPRISE TECH MRCI AMY NIVEN ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR POLAR CHEV, GEO, MAZDA POST BOARD DEPT OF PUBLIC SAFETY DEPT OF PUBLIC SAFETY REAL LIFE VIDEO REAL LIFE VIDEO DR. JAMES ROSSINI SAM'S CLUB DIRECT SAM'S CLUB DIRECT SAM'S CLUB DIRECT SAM'S CLUB DIRECT SAM'S CLUB DIRECT SAM'S CLUB DIRECT SCHOELL & MADSON, INC. SCHOELL & MADSON, INC. Description FUND ATMS FAB TOOL BASKET /INSTALL THROTTLE REIMB FOR MILEAGE,INT,CELL 3128 - DISEASED OAK TREE REMOVAL PROJ 06 -16 PROF SRVS THRU 3131 PROJ 06 -17 PROF SRVS THRU 3131 PROJ 04 -21 PROF SRVS THRU 3131 PROJ 02 -21 PROF SRVS THRU 3131 LOCAL PHONE SERVICE 3116 - 4115 COPIER LEASE 3109 - 4109 COPIER LEASE 4109 - 5109 ELECTRIC UTILTIY MEMBERSHIP DUES FORD EXPEDITION PATROL & BOARDING FEE 419 - 4122 MONTHLY PREMIUM - MAY REIMB FOR MILEAGE,INT,PCS 411 -5131 HR SERVICES 413 - 4124 K -9 MAINTENANCE - MAY MONTHLY PREMIUM - MAY ANTI - FREEZE FOR MCC COOLING SYS WATER FITNESS PRESENTATION 4122 SOFTWARE MAINT FOR PRINTING - POLICE CAREER FAIR K -9 MAINTENANCE - MAY KARATE INSTRUCTOR 413 - 4124 REIMB FOR PALM PILOT /PHONE K -9 MAINTENANCE - MAY AUDIT FEES FOR 2006 PERIOD END RIGHT -TO -KNOW TRAINING - MAY PROSECUTION /LEGAL SERVICES - MAY MONTHLY PREMIUM - MAY FACE PAINTER AT ANNIV CELEBRATION WASTEWATER - MAY WIDE AREA NETWORK - MARCH WIDE AREA NETWORK - FEB LATH & STAKES REIMB FOR MILEAGE 311 - 3131 REFUND W MOORE- FOSTER - AMB REFUND R WERMAGER - SOCCER REFUND N VADDINENI - BCBS PMT REFUND J LARKIN - ACH /BCBS PMT REFUND R VU - MEMBERSHIP REFUND S WILLIAMS - BCBS ADD'L LICENSE FEE FOR SIVERADO POLICE OFFICER LICENSE CJDN QUARTERLY PMT TRANSFER TITLE OF FORFEITURE VIDEO TECHNICIAN SERVICES - MARCH VIDEO TECHNICIAN SERVICES - APRIL FITNESS PROGRAM ADMIN FEE - APRIL GYM SUPPLIES MDSE FOR RESALE MDSE FOR RESALE /BDAY PROGRAM MDSE FOR RESALE BIRTHDAY PARTY PROGRAM BIRTHDAY PARTY PROGRAM PROFESSIONAL SERVICES TO 4/15 PROFESSIONAL SERVICES TO 4/1 Amount 6,000.00 1,476.09 160.29 1,597.50 135,091.40 81,765.75 4,554.04 1,511.14 2,112.58 1,467.57 1,467.57 12,812.25 60.00 24,309.00 1,127.58 8,988.69 122.21 7,629.50 35.00 600.44 2,422.88 250.00 3,530.57 33.74 35.00 71.50 250.00 35.00 17,039.75 713.00 16,500.00 133,941.00 94.05 201,847.06 392.00 392.00 1,099.72 9.70 1,585.00 45.00 40.00 36.21 36.21 20.00 72.00 90.00 1,920.00 35.00 750.00 480.00 100.00 333.56 268.57 204.79 153.66 14.95 12.87 2,612.50 2,392.50 11 Check Date 72615 72616 72617 72618 72619 72620 72621 72622 72623 IN Vendor 01497 00198 01574 03845 00449 01699 03194 03827 03378 SPRINGSTED INC ST PAUL REGIONAL WATER SRVS T.A. SCHIFSKY & SONS, INC THE TOUCH -UP ARTIST INC. TYLER TECHNOLOGIES INC UNIVERSITY OF MINNESOTA VERNIX FORESTRY CONSULTANTS WEBQA INC. MATT WOEHRLE 56 Checks in this report. Check Register City of Maplewood Description PROF SRVS FOR GLADSTONE TIF WATER UTILTIY VARIOUS BITUMINOUS MATERIALS REPAIR & TOUCH -UP OF POLICE DEPT TRNG, DATA CONVERSION, & PROJ TREE INSPECTION'S MANUAL SHADE TREE DISEASE MANAGEMENT GOVQA SUBSCRIPTION REIMB FOR SAFETY BOOTS 4125 Amount 7,208.94 1,289.51 1,176.83 826.50 400.00 93.99 1,399.74 1,125.00 165.00 o10.433. yU 12 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 04/19/07 04/19/07 04/19/07 04/19/07 04/19/07 04/19/07 04/20/07 04/20/07 04/20/07 04/23/07 04/23/07 04/23/07 04/23/07 04/23/07 04/23/07 04/24/07 04/25/07 04/20/07 04/20/07 04/20/07 04/20/07 04/20/07 04/20/07 04/23/07 04/23/07 04/23/07 04/24/07 04/24/07 04/24/07 04/24/07 04/24/07 04/24/07 04/25/07 04/26/07 MN State Treasurer ICMA {Vantagepointe} Orchard Trust MN Dept of Revenue MN Dept of Revenue MN Dept of Natural Resources MN State Treasurer U.S. Treasurer P.E.R.A. MN State Treasurer MN State Treasurer WI Dept of Revenue MidAmerica - ING Labor Unions Pitney Bowes MN State Treasurer MN State Treasurer [9 11 F- Description Drivers License /Deputy Registrar Deferred Compensation Deferred Compensation Sales Tax Fuel Tax DNR electronic licenses Drivers License /Deputy Registrar Federal Payroll Tax P. E.R.A. Drivers License /Deputy Registrar State Payroll Tax State Payroll Tax HRA Flex plan Union Dues Postage Drivers License /Deputy Registrar Drivers License /Deputy Registrar Amount 9,342.20 4,558.66 22,872.00 10,197.00 522.00 867.00 14,405.50 117,902.86 64,011.66 24,564.87 21,724.29 981.96 1,899.16 4,261.09 2,985.00 21,378.66 17, 736.13 .�4U,Z "1 U.ULF 13 05104/2007 Check Date 72624 72625 72626 72627 72628 72629 72630 72631 72632 72633 72634 72635 72636 72637 72638 72639 72640 72641 72642 72643 72644 72645 72646 72647 72648 72649 72650 72651 72652 72653 72654 72655 72656 72657 72658 72659 72660 72661 72662 72663 72664 72665 72666 1 f Ii f i fi 1 f' li f i' fi f 1' 11 1 f• Ii f i' fi 1 f' li f i' fi i 1' 11 1 f• Ii f i' fi 1 f' li f i' fi f 1' 11 1 f• Ii f i' fi 1 f' li f i' fi i 1' 11 1 f• Ii f i' fi 1 f' li f is fi f 1' 11 1 f• Ii f i' fi 1 f' li f i' fi i 1' 11 1 f• Ii f i' fi 1 02464 1 f !! 11 01018 f 1 01190 01190 00 298 f 0 1 ffff 03303 1 06 06 03867 00668 1 ff 03093 if 01023 01085 03866 00 00 ffff 00 01941 1 ! 1 1 1 i 1 f 03088 11 If 02464 1 02464 01750 f 01807 MN BOARD OF AELSLAGID US BANK MN PUBLIC WORKS ASSOCIATION CURTIS 1000 CURTIS 1000 CURTIS 1000 MINNEAPOLIS FINANCE DEPT RAMSEY COUNTY -PROP REC & REV SUBURBAN SPORTSWEAR XCELENERGY XCELENERGY CITY ENGINEERS ASSOC OF MN RICHARD DOBLAR DONALD SALVERDA & ASSOCIATES ELPIS ENTERPRISES ESCROW REFUND MYCHAL FOWLDS ANTHONY GABRIEL STEVE HEINZ HENNEPIN TECHNICAL COLLEGE CHONG HER STEVEN HIEBERT MARY JO HOFMEISTER FLINT KAKIS DAVID E KNEFELKAMP DEPT OF LABOR & INDUSTRY MN COUNTY ATTORNEYS ASSN MN LIFE INSURANCE NO. ST. PAUL ATHLETIC ASSOC. ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR PATRICK GRAPHICS & TROPHIES PEPSI -COLA COMPANY REGAL AUTO WASH DETAIL XX REGAL AUTO WASH DETAIL XX REGAL AUTO WASH DETAIL XX RICK JOHNSON DEER & BEAVER INC SAM'S CLUB DIRECT SAM'S CLUB DIRECT SAM'S CLUB DIRECT KENNETH LYLE STEFFENSON T.A. SCHIFSKY & SONS, INC JOSEPH TRAM UNION SECURITY INSURANCE CO UNION SECURITY INSURANCE CO US BANK US BANK US BANK THE WATSON CO INC WEBER ELECTRIC SUSAN ZW IEG 43 Checks in this report. Check Register City of Maplewood Description PE REGISTRATION FUND ATMS CONFERENCE REGISTRATION FN DEPT #10 WINDOW ENVELOPES FN DEPT #10 WINDOW ENVELOPES PW DEPT #9 RETURN ENVELOPES AUTO PAWN SYSTEM - MARCH SHREDDED MULCH VOLLEYBALL SHIRTS GAS UTILITY ELECTRIC UTILITY MEMBERSHIP DUES REIMS FOR TUITION & BOOKS 317 -4111 BOOKS FOR MANAGEMENT TRAINING BUILD A BATHOUSE - INSTRUCTOR ESCROW RELEASE L BIRCHEM -1481 REIMS FOR INT & TRAINING 01/01 - REIMB FOR K9 VET VISIT 4/28 REIMS FOR MEALS 4/26 - 4/29 TRAINING OFFICER REIMS FOR MILEAGE 4/2 - 4/27 REIMB FOR SHOES 4125 REIMB FOR MILEAGE 3122 - 4117 REIMB FOR MEAL 5/1 POLYGRAPH EXAMINATION -APRIL MONTHLY SURTAX - APRIL 1729143751 CODE BOOKS,WARRANT MONTHLY PREMIUM - MAY ENTRY FEE FOR MW JR SOFTBALL REFUND B HEJNY - BCBS BENEFIT REFUND M CHANG - AMB 05006447 MN REFUND A O'NEIL - PRESCHOOL CAMP REFUND R HULL - SPRING SOCCER FLOOR HOCKEY MEDALS MDSE FOR RESALE CAR WASHES -APRIL CAR WASHES - MARCH CAR WASHES - FEB DEER REMOVAL - APRIL PROGRAM SUPPLIES PROGRAM SUPPLIES B -DAY CAKE MUSIC SRVS AT MW CELEBRATES VARIOUS BITUMINOUS MATERIALS REIMB FOR MEALS & LODGEING 4/23 - LTD PLAN 4043120 -2 - MAY STD PLAN 4043120 -1 - MAY PAYING AGENT FEES PAYING AGENT FEES PAYING AGENT FEES MDSE FOR RESALE REPAIR WALL LIGHT REIMB FOR MILEAGE 3/13 - 4/27 Amount 120.00 6,000.00 195.00 1,328.06 332.01 273.12 471.00 34.08 100.00 8,705.24 1,042.35 60.00 454.16 87.17 240.00 500.00 246.00 142.26 29.73 1,884.64 7.13 38.99 11.88 9.38 300.00 1,110.66 165.85 3,491.01 1,200.00 240.00 93.00 45.00 45.00 366.09 403.60 106.40 89.38 71.28 100.00 219.27 158.42 19.73 300.00 353.23 95.29 2,955.57 1,738.25 431.25 431.25 215.63 157.58 455.67 71.78 3f /4L Ja 14 CITY OFMAPLBW00D Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 04/26/07 04/27/07 K4N State Treasurer Drivers License/Deputy Registrar 14.49123 04/27/07 04/30/07 MN State Treasurer Drivers License/Deputy Registrar 14.533.83 04/30/07 05/01/07 K4N State Treasurer Drivers License/Deputy Registrar 23.416.87 04/30/07 05/01/07 US Bank Credit Card fees 908.19 05/01/07 05/02/07 MN State Treasurer Drivers Licenne/DeputyRegistrmr 63.306.13 05/01/07 05102/07 Discover Credit Card fees 80.35 05/01/07 05/02/07 US Bank VISA One Card* Purchasing card items 55,042.06 05/02/07 05/03/07 MN State Treasurer Drivers License/DeputyRegietrar 24.191.73 110411IF- *Detailed listing of VISA purchases isattached. im Visa Transactions 04/14/07 to 04/27/07 Trans Date Posting Dat€ Merchant Name Trans Amount Name 04112/2007 04/16/2007 VALLI THRIFT STORE #106 $44.91 MANDY ANZALDI 04113/2007 04/16/2007 TARGET 00011858 $5.54 MANDY ANZALDI 04/13/2007 04/16/2007 FACTORY CARD OUTLET #284 $111.19 MANDY ANZALDI 04/14/2007 04/16/2007 JOANN ETC #1970 $3.99 MANDY ANZALDI 04125/2007 04/26/2007 TARGET 00011858 $139.05 MANDY ANZALDI 04/12/2007 04/16/2007 WW GRAINGER 938 $50.31 JIM BEHAN 04/13/2007 04/16/2007 HENRIKSEN ACE HARDWARE $38.32 JIM BEHAN 04/17/2007 04/18/2007 HENRIKSEN ACE HARDWARE $3.25 JIM BEHAN 04/18/2007 04/20/2007 THE HOME DEPOT 2801 ($44.63) JIM BEHAN 04119/2007 04/20/2007 SPRINT *WIRELESS SVCS $44.50 JIM BEHAN 04/20/2007 04/23/2007 CONTINENTAL RESEARCH $351.72 JIM BEHAN 04/25/2007 04/27/2007 DEPARTMENT OF LABOR AND 1 $20.00 JIM BEHAN 04116/2007 04/17/2007 OFFICE DEPOT #1090 $266.39 CHAD BERGO 04/16/2007 04/17/2007 OFFICE DEPOT #1090 $182.00 CHAD BERGO 04/19/2007 04/23/2007 OFFICE DEPOT #1090 ($158.82) CHAD BERGO 04/19/2007 04/23/2007 OFFICE DEPOT #1090 $532.43 CHAD BERGO 04118/2007 04/19/2007 KNOWLANS #2 $12.29 OAKLEY BIESANZ 04118/2007 04/20/2007 BLUE RIBBON BAIT & TACKLE $6.18 OAKLEY BIESANZ 04/18/2007 04/20/2007 MUSEUM PRODUCTS $107.40 OAKLEY BIESANZ 04/19/2007 04/23/2007 MICHAELS #9401 $7.46 OAKLEY BIESANZ 04125/2007 04/27/2007 MICHAELS #9401 $25.01 OAKLEY BIESANZ 04/18/2007 04/20/2007 SUBWAY #26586 CIRCLE CTR $6.47 RON BOURQUIN 04/18/2007 04/20/2007 ADAMS MARK HOTELS - FOOD /BV $14.77 RON BOURQUIN 04/18/2007 04/20/2007 CHAMPPS AMERICANA $25.00 RON BOURQUIN 04/19/2007 04/20/2007 VILLA FIK 03824018 $6.89 RON BOURQUIN 04119/2007 04/23/2007 ADAMS MARK HOTELS - FOOD /BV $13.69 RON BOURQUIN 04/19/2007 04/23/2007 CHAMPPS AMERICANA $22.00 RON BOURQUIN 04/20/2007 04/23/2007 HMSHOST -IND -AIR #0004 $21.41 RON BOURQUIN 04120/2007 04/23/2007 ADAMS MARK HOTELS - FOOD /BV $12.75 RON BOURQUIN 04/23/2007 04/25/2007 THE HOME DEPOT 2801 $20.70 TROY BRINK 04/12/2007 04/16/2007 BROWNELLS INC $62.89 DAN BUSACK 04/13/2007 04/16/2007 INNOVATIVE COLOR PRINTING $42.30 HEIDI CAREY 04116/2007 04/17/2007 DGI *DYNAMIC GRAPHICS $79.00 HEIDI CAREY 04116/2007 04/18/2007 INNOVATIVE COLOR PRINTING $531.65 HEIDI CAREY 04/17/2007 04/18/2007 FACTORY CARD OUTLET #284 $19.72 HEIDI CAREY 04/17/2007 04/18/2007 SATINBOX COMPANY $170.00 HEIDI CAREY 04117/2007 04/19/2007 DGI *DYNAMIC GRAPHICS $79.00 HEIDI CAREY 04/18/2007 04/20/2007 INNOVATIVE COLOR PRINTING $84.60 HEIDI CAREY 04/23/2007 04/25/2007 OFFICE MAX $41.51 HEIDI CAREY 04/25/2007 04/27/2007 OFFICE MAX $58.07 HEIDI CAREY 04/12/2007 04/16/2007 OFFICE MAX $19.16 KERRY CROTTY 04120/2007 04/23/2007 JOANN ETC #1970 $10.64 KERRY CROTTY 04/25/2007 04/26/2007 FEDEX KINKO'S #0617 $202.40 KERRY CROTTY 04/14/2007 04/16/2007 THE HOME DEPOT 2810 $11.08 CHARLES DEAVER 04115/2007 04/17/2007 THE HOME DEPOT 2810 $4.04 CHARLES DEAVER 04/16/2007 04/17/2007 S & T OFFICE PRODUCTS $219.87 CHARLES DEAVER 04/19/2007 04/20/2007 S & T OFFICE PRODUCTS ($158.98) CHARLES DEAVER 04/19/2007 04/23/2007 RYCO SUPPLY COMPANY $16.86 CHARLES DEAVER 04124/2007 04/25/2007 MENARDS 3022 $25.86 CHARLES DEAVER 04126/2007 04/27/2007 FRATTALLONE'S ACE HDWE $7.15 CHARLES DEAVER 04/14/2007 04/17/2007 RED WING SHOE STORE $159.80 THOMAS DEBILZAN 04/23/2007 04/24/2007 MIKES LP GAS INC $22.49 DOUG EDGE 04123/2007 04/25/2007 THE HOME DEPOT 2801 $11.48 DOUG EDGE 04/19/2007 04/20/2007 NORTHWEST LASERS INC $342.40 ANDREW ENGSTROM 04/12/2007 04/16/2007 THE HOME DEPOT 2810 $36.61 LARRY FARR 04/17/2007 04/18/2007 INDUSTRIAL SUPPLY CO INC $21.64 LARRY FARR 04/19/2007 04/20/2007 ELECTRIC MOTOR REAPIR $90.71 LARRY FARR 04120/2007 04/23/2007 CERTIFIED LABORATORIES $785.04 LARRY FARR 04/20/2007 04/23/2007 THE HOME DEPOT 2801 $29.96 LARRY FARR 04/20/2007 04/23/2007 MENARDS 3059 $11.67 LARRY FARR im Visa Transactions 04/14/07 to 04/27/07 Trans Date Posting Dat€ Merchant Name Trans Amount Name 04123/2007 04/24/2007 TARGET 00011858 ($31.93) LARRY FARR 04123/2007 04/24/2007 TARGET 00011858 $8.50 LARRY FARR 04/23/2007 04/24/2007 NORTHERN TOOL EQUIP -MN $74.50 LARRY FARR 04/23/2007 04/25/2007 DAVIS LOCK & SAFE ($76.68) LARRY FARR 04123/2007 04/25/2007 DAVIS LOCK & SAFE $28.31 LARRY FARR 04/14/2007 04/16/2007 LOCKHOUSE.COM $119.63 MYCHAL FOWLDS 04/20/2007 04/23/2007 SPRINT PCS- 995 -SP WEB $340.51 MYCHAL FOWLDS 04/20/2007 04/23/2007 SPRINT PCS - 995 -SP WEB $92.00 MYCHAL FOWLDS 04/20/2007 04/24/2007 CITY OF ROSEVILLE CITY HA $1,730.00 MYCHAL FOWLDS 04121/2007 04/23/2007 GOVDOCS.COM, INC. $820.00 MYCHAL FOWLDS 04/23/2007 04/24/2007 METRO SALES INC $1,358.79 MYCHAL FOWLDS 04/23/2007 04/24/2007 METRO SALES INC $990.00 MYCHAL FOWLDS 04124/2007 04/25/2007 QWESTCOMM *TN651 $132.90 MYCHAL FOWLDS 04/25/2007 04/26/2007 ATT* SERVICE $1,013.60 MYCHAL FOWLDS 04/25/2007 04/27/2007 THE PERCS INDEX INC. $500.00 MYCHAL FOWLDS 04/19/2007 04/23/2007 OFFICE MAX $42.56 NICK FRANZEN 04119/2007 04/23/2007 SPRINT PCS #226 $95.82 NICK FRANZEN 04125/2007 04/26/2007 THE UPS STORE #2171 $66.41 NICK FRANZEN 04/26/2007 04/27/2007 PC MICROSTORE COM $36.95 NICK FRANZEN 04/17/2007 04/19/2007 OFFICE DEPOT #1090 $107.09 PATRICIA FRY 04125/2007 04/27/2007 OFFICE DEPOT #1090 $105.30 PATRICIA FRY 04/19/2007 04/23/2007 THE HOME DEPOT 2801 $234.97 VIRGINIA GAYNOR 04/23/2007 04/25/2007 PRAIRIE MOON NURSERY 1 $1,786.96 VIRGINIA GAYNOR 04/12/2007 04/16/2007 INTERNATIONAL ASSOC OF AR $75.00 CLARENCE GERVAIS 04/18/2007 04/23/2007 AMERICINN MOTEL $347.16 CLARENCE GERVAIS 04120/2007 04/23/2007 NFPA NATL FIRE PROTECT $150.00 CLARENCE GERVAIS 04/19/2007 04/23/2007 OFFICE DEPOT #1090 $368.77 JEAN GLASS 04/13/2007 04/16/2007 SPRINT AQUATICS ($10.34) MIKE GRAF 04113/2007 04/16/2007 PETSMART 00004614 $42.58 MIKE GRAF 04/17/2007 04/18/2007 SPRINT AQUATICS $50.40 MIKE GRAF 04/18/2007 04/20/2007 STREAMLINE DESIGN INC $1,475.00 MIKE GRAF 04/18/2007 04/20/2007 STREAMLINE DESIGN INC $936.00 MIKE GRAF 04119/2007 04/20/2007 SPRINT AQUATICS ($29.77) MIKE GRAF 04119/2007 04/20/2007 CLOVER SUPER FOODS $153.78 MIKE GRAF 04/24/2007 04/25/2007 CUB FOODS, INC. $21.28 MIKE GRAF 04/24/2007 04/25/2007 CUB FOODS, INC. $21.27 MIKE GRAF 04126/2007 04/27/2007 SPRINT AQUATICS $50.40 MIKE GRAF 04/17/2007 04/19/2007 KOWALSKI'S WOODBURY $4.20 JANET M GREW HAYMAN 04/13/2007 04/16/2007 OFFICE DEPOT #1090 $47.83 KAREN E GUILFOILE 04/13/2007 04/16/2007 OFFICE DEPOT #1090 $26.51 KAREN E GUILFOILE 04/14/2007 04/16/2007 VZWRLSS *APOCC VISN $48.50 KAREN E GUILFOILE 04116/2007 04/18/2007 OFFICE DEPOT #1090 ($11.72) KAREN E GUILFOILE 04/17/2007 04/19/2007 CENTURY COLLEGE -BO $78.00 KAREN E GUILFOILE 04/17/2007 04/19/2007 OFFICE DEPOT #1090 $12.13 KAREN E GUILFOILE 04118/2007 04/19/2007 ARVEY PAPER & OFFICE PRO $2,012.90 KAREN E GUILFOILE 04/18/2007 04/19/2007 DS *DRUGSTORE.COM $33.90 KAREN E GUILFOILE 04/20/2007 04/23/2007 OFFICE DEPOT #1090 $478.48 KAREN E GUILFOILE 04/25/2007 04/26/2007 ARVEY PAPER & OFFICE PRO $112.99 KAREN E GUILFOILE 04125/2007 04/26/2007 ARVEY PAPER & OFFICE PRO $874.14 KAREN E GUILFOILE 04125/2007 04/27/2007 OFFICE DEPOT #1090 $14.43 KAREN E GUILFOILE 04/16/2007 04/17/2007 HENRIKSEN ACE HARDWARE $42.12 MARK HAAG 04/23/2007 04/24/2007 MENARDS 3059 $1.90 MARK HAAG 04113/2007 04/16/2007 APEX MANAGEMENT SERVICES $100.00 LORI HANSON 04/19/2007 04/23/2007 OFFICE DEPOT #1090 $20.28 LORI HANSON 04/20/2007 04/23/2007 OFFICE DEPOT #1090 $33.37 LORI HANSOM 04/21/2007 04/23/2007 AMERICAN REGISTRY $138.00 LORI HANSON 04/14/2007 04/16/2007 CUB FOODS, INC. $18.51 PATRICK HEFFERNAN 04114/2007 04/16/2007 MENARDS 3059 $3.96 PATRICK HEFFERNAN 04/20/2007 04/23/2007 NARDINI FIRE EQUIPMENT $28.99 PATRICK HEFFERNAN 04/13/2007 04/16/2007 ICI- DULUX- PAINTS #0092 $1,479.92 GARY HINNENKAMP IN Visa Transactions 04/14/07 to 04/27/07 Trans Date Posting Dat€ Merchant Name Trans Amount Name 04117/2007 04/19/2007 THE HOME DEPOT 2801 $14.90 RON HORWATH 04116/2007 04/18/2007 CRAVINGS - MAPLEWOOD $133.97 ANN E HUTCHINSON 04/25/2007 04/26/2007 KNOWLANS #2 $16.23 ANN E HUTCHINSON 04/09/2007 04/19/2007 DALCO ENTERPRISES, INC $165.42 DAVID JAHN 04116/2007 04/17/2007 RED WING SHOE STORE $128.00 JON JAROSCH 04/17/2007 04/19/2007 THE UPS STORE #2171 $12.99 TOM KALKA 04/20/2007 04/23/2007 JOHN FRYE DISTRIBUTING $36.20 TOM KALKA 04/21/2007 04/23/2007 FEDEX SHP 04119/07 AB# $89.32 TOM KALKA 04/24/2007 04/25/2007 HENRIKSEN ACE HARDWARE $21.19 TOM KALKA 04116/2007 04/17/2007 TARGET 00011858 $83.43 MARY B KOEHNEN 04/25/2007 04/26/2007 KOHL'S #0052 $335.90 DAVID KVAM 04/11/2007 04/27/2007 DALCO ENTERPRISES, INC $104.80 MICHAEL LIDBERG 04117/2007 04/18/2007 FRATTALLONE'S ACE HDWE $0.84 MICHAEL LIDBERG 04/17/2007 04/18/2007 FRATTALLONE'S ACE HDWE $1.91 MICHAEL LIDBERG 04/17/2007 04/19/2007 DAVANNI'S #9 $96.31 MICHAEL LIDBERG 04/19/2007 04/27/2007 DALCO ENTERPRISES, INC $545.54 MICHAEL LIDBERG 04116/2007 04/18/2007 FELLING TRAILERS INC $289.57 DENNIS LINDORFF 04123/2007 04/25/2007 MILLS FLEET FARM #27 $44.68 DENNIS LINDORFF 04/15/2007 04/16/2007 DE LADE LANDEN OP01 OF 01 $379.14 STEVE LUKIN 04/15/2007 04/16/2007 AMERICAN MESSAGING $0.02 STEVE LUKIN 04118/2007 04/20/2007 AIRGAS NORTH CENTRAL $348.22 STEVE LUKIN 04/19/2007 04/20/2007 BOUND TREE MEDICAL LLC $2,106.16 STEVE LUKIN 04/20/2007 04/23/2007 FEDEX KINKO'S #0617 $151.34 STEVE LUKIN 04/20/2007 04/23/2007 METRO FIRE $1,340.09 STEVE LUKIN 04/20/2007 04/23/2007 FIRE SAFETY USA $1,029.00 STEVE LUKIN 04124/2007 04/25/2007 CASCADE 800- 488 -6247 $76.00 STEVE LUKIN 04/24/2007 04/25/2007 VZWRLSS"APOCC VISN $34.40 STEVE LUKIN 04/24/2007 04/26/2007 SUPERAMERICA 4848 Q64 $11.00 STEVE LUKIN 04124/2007 04/26/2007 THE HOME DEPOT 2801 $38.50 STEVE LUKIN 04/24/2007 04/27/2007 ASPEN MILLS 8005717343 $89.90 STEVE LUKIN 04/24/2007 04/27/2007 ASPEN MILLS 8005717343 $392.70 STEVE LUKIN 04/24/2007 04/27/2007 ASPEN MILLS 8005717343 $136.85 STEVE LUKIN 04124/2007 04/27/2007 ASPEN MILLS 8005717343 $412.70 STEVE LUKIN 04124/2007 04/27/2007 ASPEN MILLS 8005717343 $172.85 STEVE LUKIN 04/13/2007 04/16/2007 LESCO SC 0530 $443.79 MARK MARUSKA 04/19/2007 04/23/2007 METRO ATHLETIC SUPPLY $2,427.19 MARK MARUSKA 04120/2007 04/23/2007 HOULE FARM GARDEN & PET $14.85 MARK MARUSKA 04/24/2007 04/25/2007 VZWRLSS*APOCC VISN $36.75 MARK MARUSKA 04/25/2007 04/26/2007 NORTHWEST LASERS INC $110.21 MARK MARUSKA 04/18/2007 04/20/2007 SUBWAY #26586 CIRCLE CTR $5.93 JON A MELANDER 04/18/2007 04/20/2007 ADAMS MARK HOTELS - FOOD /BV $9.06 JON A MELANDER 04118/2007 04/20/2007 CHAMPPS AMERICANA $25.00 JON A MELANDER 04/19/2007 04/20/2007 VILLA FIK 03824018 $6.46 JON A MELANDER 04/19/2007 04/20/2007 PENNWELL BOOKS $71.18 JON A MELANDER 04119/2007 04/23/2007 ADAMS MARK HOTELS - FOOD /BV $9.48 JON A MELANDER 04/19/2007 04/23/2007 CHAMPPS AMERICANA $23.00 JON A MELANDER 04/20/2007 04/23/2007 HMSHOST -IND -AIR #0004 $20.65 JON A MELANDER 04/20/2007 04/23/2007 HMSHOST -IND -AIR Q63 $7.01 JON A MELANDER 04120/2007 04/23/2007 ADAMS MARK HOTELS - FOOD /BV $12.19 JON A MELANDER 04123/2007 04/24/2007 ADAMS MARK HOTELS $496.80 JON A MELANDER 04/17/2007 04/19/2007 STILLWATER MOTOR CO $1,100.00 BRYAN NAGEL 04/20/2007 04/23/2007 SPRINT *SPRNTNEXTELIVR $621.04 BRYAN NAGEL 04113/2007 04/16/2007 THE TESSMAN COMPANY $826.89 JOHN NAUGHTON 04/26/2007 04/27/2007 MOGREN LANDSCAPE SUPPLY L $266.25 JOHN NAUGHTON 04/25/2007 04/27/2007 MILLS FLEET FARM #27 $4.29 AMY NIVEN 04/26/2007 04/27/2007 HEJNY RENTAL ($57.74) ERICK OSWALD 04/26/2007 04/27/2007 HEJNY RENTAL $219.43 ERICK OSWALD 04114/2007 04/16/2007 QWESTCOMM*TN651 $53.54 MARSHA PACOLT 04/17/2007 04/19/2007 TARGET 00021352 $11.80 MARY KAY PALANK 04/19/2007 04/23/2007 OFFICE DEPOT #1090 $70.19 MARY KAY PALANK im Visa Transactions 04/14/07 to 04/27/07 Trans Date Posting Dat€ Merchant Name Trans Amount Name 04116/2007 04/17/2007 OFFICE DEPOT #1090 $7.00 KATHLEEN PECK HALL 04118/2007 04/19/2007 REED BUS INFO ACCT REC $214.08 KATHLEEN PECK HALL 04/18/2007 04/19/2007 LILLIE SUBURBAN NEWSPAPE $876.11 KATHLEEN PECK HALL 04/24/2007 04/26/2007 OFFICE DEPOT #1090 $331.03 KATHLEEN PECK HALL 04120/2007 04/23/2007 BEST BUY MHT 00000109 $95.83 ROBERT PETERSON 04/20/2007 04/23/2007 MIKES LP GAS INC $14.95 ROBERT PETERSON 04/12/2007 04/16/2007 OFFICE MAX $49.29 PHILIP F POWELL 04/13/2007 04/16/2007 WOLF CAMERA #1530 $7.44 PHILIP F POWELL 04/13/2007 04/16/2007 PAYPAL *HOLSTERGUYC $30.75 PHILIP F POWELL 04113/2007 04/16/2007 AMAZON.COM $14.00 PHILIP F POWELL 04/13/2007 04/16/2007 SUPERCIRCUITS INC $451.64 PHILIP F POWELL 04/16/2007 04/17/2007 AMAZON.COM $10.20 PHILIP F POWELL 04117/2007 04/18/2007 ABACUS PLUS SERVICES INC $313.11 PHILIP F POWELL 04/20/2007 04/23/2007 PAYPAL *ELECTRICPIC $133.16 PHILIP F POWELL 04/20/2007 04/23/2007 STREICHERS INC $39.80 PHILIP F POWELL 04/24/2007 04/25/2007 PAYPAL *CLICKBANK $24.98 PHILIP F POWELL 04125/2007 04/26/2007 ABACUS PLUS SERVICES INC $345.06 PHILIP F POWELL 04125/2007 04/26/2007 MEd ALLIANCE GROUP $1,005.13 ROBERT PRECHTEL 04/25/2007 04/26/2007 BOUND TREE MEDICAL LLC $173.78 ROBERT PRECHTEL 04/25/2007 04/27/2007 S & W HEALTHCARE CORP $360.00 ROBERT PRECHTEL 04112/2007 04/16/2007 KATH AUTO PARTS LC ($45.56) STEVEN PRIEM 04/12/2007 04/16/2007 KATH AUTO PARTS LC $166.10 STEVEN PRIEM 04/12/2007 04/16/2007 KATH AUTO PARTS LC $100.01 STEVEN PRIEM 04/12/2007 04/16/2007 TOUSLEY FORD 127200039 $47.97 STEVEN PRIEM 04/13/2007 04/16/2007 KATH AUTO PARTS NSP $15.40 STEVEN PRIEM 04113/2007 04/16/2007 GOPHER BEARING COMPANY IN $117.41 STEVEN PRIEM 04/18/2007 04/19/2007 POLAR CHEVROLET $19.77 STEVEN PRIEM 04/18/2007 04/19/2007 PAM OIL INC $62.76 STEVEN PRIEM 04118/2007 04/20/2007 KATH AUTO PARTS NSP ($184.01) STEVEN PRIEM 04/18/2007 04/20/2007 KATH AUTO PARTS NSP $232.73 STEVEN PRIEM 04/18/2007 04/20/2007 KATH AUTO PARTS NSP $110.34 STEVEN PRIEM 04/19/2007 04/20/2007 MACQUEEN EQUIPMENT INC $825.93 STEVEN PRIEM 04119/2007 04/23/2007 KATH AUTO PARTS LC $53.52 STEVEN PRIEM 04119/2007 04/23/2007 TRI STATE BOBCAT INC $67.89 STEVEN PRIEM 04/20/2007 04/23/2007 KATH AUTO PARTS NSP ($6.36) STEVEN PRIEM 04/20/2007 04/23/2007 KATH AUTO PARTS NSP $12.72 STEVEN PRIEM 04120/2007 04/23/2007 KATH AUTO PARTS LC $45.78 STEVEN PRIEM 04/20/2007 04/23/2007 WEBER & TROSETH INC $78.00 STEVEN PRIEM 04/20/2007 04/23/2007 BATTERIES PLUS $63.86 STEVEN PRIEM 04/20/2007 04/23/2007 MENARDS 3059 $23.39 STEVEN PRIEM 04/23/2007 04/25/2007 BAUER BOLT TRE33200023 $299.44 STEVEN PRIEM 04123/2007 04/25/2007 BAUER BOLT TRE33200023 $328.22 STEVEN PRIEM 04/24/2007 04/25/2007 NORTH CENTRAL TRUCK EQ $59.80 STEVEN PRIEM 04/24/2007 04/25/2007 DAVIS EQUIPMENT $284.01 STEVEN PRIEM 04124/2007 04/26/2007 KATH AUTO PARTS NSP $26.91 STEVEN PRIEM 04/25/2007 04/26/2007 MTI DISTRIBUTING, INC. -PL $234.46 STEVEN PRIEM 04/25/2007 04/27/2007 KATH AUTO PARTS NSP $53.21 STEVEN PRIEM 04/25/2007 04/27/2007 FACTORY MOTOR PARTS #19 $148.74 STEVEN PRIEM 04126/2007 04/27/2007 HOTSY EQUIPMENT OF MINNES $313.62 STEVEN PRIEM 04113/2007 04/16/2007 SHRED -IT 01 OF 01 $159.84 KEVIN RABBETT 04/18/2007 04/19/2007 NOVACARE REHB /HEALT $180.00 TERRIE RAMEAUX 04/16/2007 04/17/2007 HILLYARD INC MINNEAPOLIS $140.79 MICHAEL REILLY 04117/2007 04/23/2007 DALCO ENTERPRISES, INC $704.87 MICHAEL REILLY 04/14/2007 04/16/2007 APC *ALLPOSTERS.COM $147.76 AUDRA ROBBINS 04/17/2007 04/19/2007 APC *ALLPOSTERS.COM ($337) AUDRA ROBBINS 04/19/2007 04/20/2007 THE STAR TRIBUNE ADVERTIS $7.00 AUDRA ROBBINS 04/19/2007 04/20/2007 THE STAR TRIBUNE ADVERTIS $91.00 AUDRA ROBBINS 04119/2007 04/23/2007 S &S WORLDWIDE $399.98 AUDRA ROBBINS 04/18/2007 04/20/2007 THE HOME DEPOT 2801 $34.62 ROBERT RUNNING 04/25/2007 04/26/2007 UNITED RENTALS #D10 $195.36 ROBERT RUNNING 19 Visa Transactions 04/14/07 to 04/27/07 Trans Date Posting Dat€ Merchant Name Trans Amount Name 04113/2007 04/16/2007 OFFICE DEPOT #1090 $52.62 HARRIET J RYDEL 04119/2007 04/23/2007 OFFICE DEPOT #375 $83.39 HARRIET J RYDEL 04/20/2007 04/23/2007 OFFICE DEPOT #1090 $106.80 HARRIET J RYDEL 04/23/2007 04/25/2007 TG FRIDAY'S #0472 $130.95 HARRIET J RYDEL 04125/2007 04/26/2007 SPRINT *NEXTEL -CS $36.81 HARRIET J RYDEL 04/18/2007 04/20/2007 MILLS FLEET FARM #27 $52.62 JAMES SCHINDELDECKER 04/24/2007 04/25/2007 MENARDS 3022 $41.15 JAMES SCHINDELDECKER 04/25/2007 04/26/2007 MENARDS 3059 $66.50 JAMES SCHINDELDECKER 04/13/2007 04/16/2007 SHRED -IT 01 OF 01 $17.65 DEB SCHMIDT 04119/2007 04/23/2007 OFFICE DEPOT #1090 $183.97 DEB SCHMIDT 04/24/2007 04/26/2007 CURTIS 1000 $212.38 DEB SCHMIDT 04/19/2007 04/20/2007 TARGET 00011858 $48.32 SCOTT SCHULTZ 04116/2007 04/17/2007 ST PAUL STAMP WORKS INC $26.96 MICHAEL SHORTREED 04/16/2007 04/18/2007 UNIFORMS UNLIMITED INC $106.00 MICHAEL SHORTREED 04/19/2007 04/23/2007 KUSTOM SIGNALS, INC. $41.96 MICHAEL SHORTREED 04/20/2007 04/23/2007 UNIFORMS UNLIMITED INC $60.00 MICHAEL SHORTREED 04126/2007 04/27/2007 GLOCK INC $466.48 MICHAEL SHORTREED 04112/2007 04/16/2007 DE LACE LANDEN OP01 OF 01 $161.88 ANDREA SINDT 04/12/2007 04/16/2007 OFFICE DEPOT #1090 $20.13 ANDREA SINDT 04/13/2007 04/16/2007 SPRINT NEXTEL -CS $417.84 ANDREA SINDT 04119/2007 04/23/2007 OFFICE DEPOT #1090 $158.63 ANDREA SINDT 04/23/2007 04/24/2007 OFFICE DEPOT #1090 $12.03 ANDREA SINDT 04/26/2007 04/27/2007 T- MOBILE IVR PAYMENT $48.03 ANDREA SINDT 04/15/2007 04/16/2007 DE LACE LANDEN OP01 OF 01 $626.43 JOANNE M SVENDSEN 04/18/2007 04/19/2007 WEBER ELECTRIC $1,259.00 LYLE SWANSON 04120/2007 04/23/2007 QWESTCOMM *TN651 $342.12 JUDY TETZLAFF 04/22/2007 04/23/2007 QWESTCOMM *TN651 $57.82 JUDY TETZLAFF 04/25/2007 04/26/2007 COMCAST CABLE COMM $117.34 JUDY TETZLAFF 04125/2007 04/27/2007 FSH COMMUNICATION01 OF 01 $10.64 JUDY TETZLAFF 04/19/2007 04/23/2007 BEST WESTERN HOTELS - ST. $336.00 DAVID J THOMALLA 04/16/2007 04/17/2007 RED WING SHOE STORE $144.00 MICHAEL THOMPSON 04/18/2007 04/20/2007 GANDER MOUNTA100104802 $10.64 MICHAEL THOMPSON 04112/2007 04/16/2007 MINUTEMAN PRESS $277.89 SUSAN ZWIEG 04113/2007 04/16/2007 WAL MART $5.69 SUSAN ZWIEG 04/19/2007 04/20/2007 USPS POSTAL STORE $83.00 SUSAN ZWIEG 04/19/2007 04/20/2007 AE SIGN SYSTEMS $20.24 SUSAN ZWIEG 04124/2007 04/26/2007 OFFICE DEPOT #1090 $244.34 SUSAN ZWIEG 04/25/2007 04/26/2007 SWEET BASIL ASIAN $9.40 SUSAN ZWIEG $55,642.06 20 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 04/20/07 CAVE, REBECCA 397.80 04/20 /07 FIJELLE, ERIK 397.80 04/20/07 JUENEMANN, KATHLEEN 397.80 04/20/07 ROSSBACH, WILLIAM 397.80 04/20/07 COPELAND, EUGENE 3,090.00 04/20/07 RYDEL, HARRIET 1,565.60 04/20/07 FARR, LARRY 1,970.19 04/20/07 SWANSON, LYLE 1,761.17 04/20/07 ARNOLD, AJLA 2,798.00 04/20 /07 RAMEAUX, THERESE 2,893.83 04/20/07 SCHMIDT, DEBORAH 1,695.76 04/20/07 ANDERSON, CAROLE 2,148.87 04/20/07 DEBILZAN, JUDY 765.00 04/20/07 JACKSON, MARY 2,281.57 04/20/07 KELSEY, CONNIE 2,134.19 04/20/07 TETZLAFF, JUDY 2,132.98 04/20/07 FRY, PATRICIA 1,791.67 04/20/07 GUILFOILE, KAREN 3,366.86 04/20/07 MORSON, JOHN 966.00 04/20/07 SPANGLER, EDNA 993.69 04/20/07 CORTESI, LUANNE 835.31 04/20/07 JAGOE, CAROL 1,728.46 04/20/07 KELLY, LISA 1,120.85 04/20/07 LARSON, MICHELLE 870.24 04/20/07 MECHELKE, SHERRIE 978.99 04/20/07 MOY, PAMELA 974.46 04/20/07 OSTER, ANDREA 1,984.01 04/20/07 WEAVER, KRISTINE 1,893.35 04/20/07 CORCORAN, THERESA 1,734.15 04/20/07 POWELL, PHILIP 2,589.83 04/20 /07 RICHIE, CAROLE 1,733.08 04/20/07 THOMALLA, DAVID 4,429.00 04/20/07 ABEL, CLINT 2,400.11 04/20/07 ALDRIDGE, MARK 2,491.53 04/20/07 ANDREWS, SCOTT 3,348.36 04/20/07 BAKKE, LONN 2,560.09 04/20/07 BARTZ, PAUL 2,625.82 04/20/07 BELDE, STANLEY 2,491.53 04/20/07 BIERDEMAN, BRIAN 2,709.13 04/20/07 BOHL, JOHN 2,944.63 21 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 04/20/07 BUSACK, DANIEL 2,400.11 04/20/07 COFFEY, KEVIN 2,400.11 04/20/07 GROTTY, KERRY 2,830.77 04/20/07 DOBLAR, RICHARD 3,022.57 04/20/07 GABRIEL, ANTHONY 2,461.54 04/20/07 HEINZ, STEPHEN 3,016.01 04/20/07 HIEBERT, STEVEN 3,227.59 04/20/07 JOHNSON, KEVIN 4,094.57 04/20/07 KALKA, THOMAS 1,321.16 04/20/07 KARIS, FLINT 3,730.95 04/20/07 KONG, TOMMY 2,400.11 04/20/07 KROLL, BRETT 2,444.26 04/20/07 KVAM, DAVID 3,523.42 04/20/07 LANGNER, TODD 1,874.47 04/20/07 LARSON, DANIEL 2,400.11 04/20/07 LU, JOHNNIE 2,771.66 04/20/07 MARINO, JASON 2,400.11 04/20/07 MARTIN, JERROLD 2,537.52 04/20/07 MCCARTY, GLEN 2,606.93 04/20/07 METRY, ALESIA 2,819.49 04/20/07 NYE, MICHAEL 2,575.43 04/20/07 OLSON, JULIE 2,587.73 04/20/07 RABBETT, KEVIN 3,587.70 04/20/07 RHUDE, MATTHEW 2,172.94 04/20/07 STEFFEN, SCOTT 3,463.90 04/20/07 STEINER, JOSEPH 2,388.60 04/20/07 SYPNIEWSKI, WILLIAM 2,103.01 04/20/07 SZCZEPANSKI, THOMAS 2,642.33 04/20/07 TRAN, JOSEPH 2,514.38 04/20/07 WENZEL, JAY 2,422.18 04/20/07 XIONG, KAO 2,488.40 04/20/07 BERGERON, JOSEPH 3,407.98 04/20/07 DUGAS, MICHAEL 3,092.82 04/20/07 ERICKSON, VIRGINIA 2,605.80 04/20/07 FLOR, TIMOTHY 2,961.02 04/20/07 FRASER, JOHN 2,970.72 04/20/07 LANGNER, SCOTT 2,445.82 04/20/07 PALMA, STEVEN 2,745.14 04/20/07 THEISEN, PAUL 2,500.73 04/20/07 THIENES, PAUL 2,859.48 22 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 04/20/07 BARTA, JEREMY 1,869.77 04/20/07 BECK, PATRICK 1,141.84 04/20/07 BECK, YANCEY 909.50 04/20/07 BECKER, SHANE 1,930.38 04/20/07 CORK, JEFFRY 567.30 04/20/07 CRUMMY, CHARLES 1,408.02 04/20/07 DANUKOS, DAVID 843.52 04/20/07 DAWSON, RICHARD 2,356.38 04/20/07 DUELLMAN, KIRK 2,173.00 04/20/07 EVANS, JASON 1,386.80 04/20/07 EVERSON, PAUL 2,337.55 04/20/07 FERGUSON, ROBERT 909.10 04/20/07 FITZGERALD, EDWARD 1,062.60 04/20/07 GARZA, BRANDON 411.51 04/20/07 HAGEN, MICHAEL 970.74 04/20/07 HALWEG, JODI 2,137.57 04/20/07 HARP, COREY 1,750.71 04/20/07 HEFFERNAN, PATRICK 2,770.00 04/20/07 HJELLE, ERIK 1,738.52 04/20/07 IMM, TRACY 1,220.91 04/20/07 JOHNSON, DOUGLAS 2,285.81 04/20/07 KNAPP, BRETT 1,472.87 04/20/07 MAHONEY, KENNETH 927.50 04/20/07 MUTZENBERGER, JODY 559.23 04/20/07 NOVAK, JEROME 2,337.13 04/20/07 NOWICKI, PAUL 1,695.69 04/20/07 OPHEIM, JOHN 2,685.05 04/20/07 PARSONS, KURT 2,175.62 04/20/07 PETERSON, MARK 1,322.53 04/20/07 PETERSON, ROBERT 2,465.17 04/20/07 PODOBINSKI, LAURENCE 1,475.97 04/20/07 PRECHTEL, ROBERT 2,461.13 04/20/07 RAINEY, JAMES 1,389.49 04/20/07 REYNOSO, ANGEL 1,087.84 04/20/07 RICE, CHRISTOPHER 945.75 04/20/07 RIEMENSCHNEIDER, RONALD 1,151.77 04/20/07 SCHOLEN, CHRISTOPHER 863.57 04/20/07 SCHULTZ, JEROME 1,098.60 04/20/07 SCHWARTZ, SHAWN 1,085.15 04/20/07 STANWAY, ROBERT 858.19 23 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 04/20/07 SVENDSEN, RONALD 2,418.01 04/20/07 THOMPSON, JAMES 432.69 04/20/07 WASHENBERGER, CHARLES 613.23 04/20/07 WATERS, JOSEPH 564.27 04/20/07 WHELEHAN, ROBERT 1,559.76 04/20/07 GERVAIS -JR, CLARENCE 2,868.34 04/20/07 BAUER, MICHELLE 2,098.15 04/20/07 BURAU, JAMES 1,661.69 04/20/07 FLAUGHER, JAYME 1,998.89 04/20/07 HERMANSON, CHAD 2,258.95 04/20/07 HUBIN, KENNARD 1,853.95 04/20/07 KNAPP, BRETT 1,727.37 04/20/07 LINK, BRYAN 2,191.02 04/20/07 PACOLT, MARSHA 2,529.68 04/20/07 RABINE, JANET 1,974.15 04/20/07 SCHAULS, ADAM 58.50 04/20/07 STAHNKE, JULIE 2,001.29 04/20/07 LUKIN, STEVEN 4,016.18 04/20/07 ZWIEG, SUSAN 2,062.41 04/20/07 DOLLERSCHELL, ROBERT 293.39 04/20/07 AHL, R. CHARLES 4,500.69 04/20/07 KNUTSON, LOIS 1,616.55 04/20/07 KONEWKO, DUWAYNE 3,059.51 04/20/07 NIVEN, AMY 1,591.87 04/20/07 PRIEFER, WILLIAM 2,601.26 04/20/07 BRINK, TROY 1,875.75 04/20/07 DEBILZAN, THOMAS 1,948.55 04/20/07 EDGE, DOUGLAS 1,968.55 04/20/07 FOERG, ELIZABETH 765.00 04/20/07 FREBERG, RONALD 1,988.28 04/20/07 HAMRE, MILES 768.00 04/20/07 JONES, DONALD 2,177.57 04/20/07 MEISSNER, BRENT 376.00 04/20/07 MEYER, GERALD 2,027.39 04/20/07 NAGEL, BRYAN 2,486.01 04/20/07 OSWALD, ERICK 2,145.26 04/20/07 RUNNING, ROBERT 1,942.15 04/20/07 TEVLIN, TODD 1,885.75 04/20/07 DUCHARME, JOHN 2,440.36 04/20/07 ENGSTROM, ANDREW 1,953.35 24 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 04/20/07 ISAKSON, CHAD 302.66 04/20/07 JACOBSON, SCOTT 1,953.35 04/20/07 JAROSCH, JONATHAN 2,191.75 04/20/07 KUMMER, STEVEN 2,524.62 04/20/07 LABEREE, ERIN 2,882.35 04/20/07 LINDBLOM, RANDAL 2,486.09 04/20/07 MEINHOLZ, WILLIAM 135.52 04/20/07 SCHREMPP, ANTHONY 139.61 04/20/07 THOMPSON, MICHAEL 2,299.76 04/20/07 HALL, KATHLEEN 1,873.09 04/20/07 MARUSKA, MARK 2,837.03 04/20/07 NAUGHTON, JOHN 1,875.75 04/20/07 SCHINDELDECKER, JAMES 1,950.86 04/20/07 BIESANZ, OAKLEY 1,617.09 04/20/07 DEAVER, CHARLES 631.66 04/20/07 GERNES, CAROLE 482.32 04/20/07 HAYMAN, JANET 1,470.51 04/20/07 HUTCHINSON, ANN 2,400.31 04/20/07 GAYNOR, VIRGINIA 2,121.35 04/20/07 EKSTRAND, THOMAS 3,341.32 04/20/07 KROLL, LISA 1,373.85 04/20/07 LIVINGSTON, JOYCE 1,038.46 04/20/07 SINDT, ANDREA 1,796.55 04/20/07 THOMPSON, DEBRA 690.46 04/20/07 YOUNG, TAMELA 1,660.55 04/20/07 FINWALL, SHANN 2,458.95 04/20/07 ROBERTS, KENNETH 2,653.00 04/20/07 BRASH, JASON 1,589.35 04/20/07 CARVER, NICHOLAS 2,939.21 04/20/07 FISHER, DAVID 3,823.36 04/20/07 RICE, MICHAEL 2,172.55 04/20/07 SWAN, DAVID 2,278.95 04/20/07 WELLENS, MOLLY 1,547.93 04/20/07 WORK, ALICIA 62.50 04/20/07 WORK, BRANDON 492.01 04/20/07 FRANK, PETER 45.00 04/20/07 OHLHAUSER, MEGHAN 409.50 04/20/07 ROBBINS, AUDRA 2,356.64 04/20/07 SHERRILL, CAITLIN 85.50 04/20/07 TAUBMAN, DOUGLAS 3,024.90 25 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 04/20/07 UNDERHILL, KRISTEN 270.00 04/20/07 GERMAIN, DAVID 1,957.79 04/20/07 NORDQUIST, RICHARD 1,948.55 04/20/07 SCHULTZ, SCOTT 2,186.51 04/20/07 ANZALDI, MANDY 1,749.61 04/20/07 CAREY, HEIDI 2,243.79 04/20/07 COLLINS, ASHLEY 49.50 04/20/07 CRAWFORD - JR, RAYMOND 340.00 04/20/07 EVANS, CHRISTINE 851.00 04/20/07 GRAF, MICHAEL 2,157.23 04/20/07 HER, CHONG 480.00 04/20/07 HOFMEISTER, MARY 800.83 04/20/07 PELOQUIN, PENNYE 612.11 04/20/07 SCHULZE, BRIAN 765.87 04/20/07 STAPLES, PAULINE 3,028.20 04/20/07 TOLBERT, FRANCINE 127.50 04/20/07 BRENEMAN, NEIL 324.55 04/20/07 BRUSOE, CRISTINA 213.10 04/20/07 BUCKLEY, BRITTANY 139.28 04/20/07 DUNN, RYAN 469.38 04/20/07 EVANS, KRISTIN 87.80 04/20/07 FONTAINE, KIM 878.78 04/20/07 GERVAIS, DAVID 200.00 04/20/07 GREDVIG, ANDERS 324.39 04/20/07 HASSENSTAB, DENISE 74.70 04/20/07 HORWATH, RONALD 2,336.06 04/20/07 IRISH, PETER 102.38 04/20/07 KOEHNEN, AMY 78.15 04/20/07 KOEHNEN, MARY 1,506.72 04/20/07 KRONHOLM, KATHRYN 525.99 04/20/07 LAMEYER, ZACHARY 50.63 04/20/07 MATHEWS, LEAH 55.00 04/20/07 OVERBY, ANNA 20.00 04/20/07 PROESCH, ANDY 377.67 04/20/07 RYAN, ERICA 54.60 04/20/07 SCHAEFER, ANDREA 21.15 04/20/07 SMITH, ANN 216.70 04/20/07 TAYLOR, JASON 20.25 04/20/07 TRUE, CAROLINE 127.80 04/20/07 TUPY, HEIDE 148.40 0 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT MA 04/20/07 TUPY, MARCUS 297.68 04/20/07 WOLFGRAM, MARY 35.06 04/20/07 GROPPOLI, LINDA 337.50 04/20/07 HER, SHILLAME 89.18 04/20/07 HOLMGREN, STEPHANIE 105.00 04/20/07 ODDEN, JESSICA 47.19 04/20/07 PARAYNO, GUAI 305.03 04/20/07 BEHAN, JAMES 1,884.84 04/20/07 PATTERSON, ALBERT 1,182.52 04/20/07 PRINS, KELLY 1,108.63 04/20/07 REILLY, MICHAEL 1,756.55 04/20/07 SCHOENECKER, LEIGH 318.20 04/20/07 YANG, HUE 111.20 04/20/07 YANG, TIM 229.40 04/20/07 AICHELE, CRAIG 2,014.63 04/20/07 PRIEM, STEVEN 2,191.75 04/20/07 WOEHRLE, MATTHEW 1,729.35 04/20/07 BERGO, CHAD 2,355.82 04/20/07 FOWLDS, MYCHAL 2,561.82 04/20/07 FRANZEN, NICHOLAS 1,780.66 1001795 04/20/07 LONGRIE, DIANA 452.00 1001796 04/20/07 JAHN, DAVID 1,689.17 1001797 04/20/07 MORIN, TROY 191.25 1001798 04/20/07 MITTET, ROBERT 4,903.20 1001799 04/20/07 PALANK, MARY 1,728.46 1001800 04/20/07 SVENDSEN, JOANNE 1,909.79 1001801 04/20/07 SHORTREED, MICHAEL 3,268.81 1001802 04/20/07 WELCHLIN, CABOT 2,537.23 1001803 04/20/07 ACOSTA, MARK 965.36 1001804 04/20/07 AMBORN, JASON 610.54 1001805 04/20/07 ANDERSON, BRIAN 1,708.53 1001806 04/20/07 BAHL, DAVID 1,297.29 1001807 04/20/07 BASSETT, BRENT 70.96 1001808 04/20/07 BAUMAN, ANDREW 733.02 1001809 04/20/07 BOURQUIN, RON 1,606.33 1001810 04/20/07 BUCHE, JOETTE 2,461.07 1001811 04/20/07 CAPISTRANT, JOHN 633.92 1001812 04/20/07 CAVE, GEORGE 1,744.21 1001813 04/20/07 CRISTOFONO, BRIAN 167.65 1001814 04/20/07 CROMETT, MARK 1,255.91 MA CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 1001815 04/20/07 DIETZ, EDWARD 2,354.02 1001816 04/20/07 DITTEL, MICHAEL 1,404.46 1001817 04/20/07 DUELLMAN, AMY 1,075.22 1001818 04/20/07 FASULO, WALTER 1,743.97 1001819 04/20/07 HAKSETH, NATHAN 506.06 1001820 04/20/07 HALE, JOSEPH 3,067.37 1001821 04/20/07 HERLUND, RICK 2,504.34 1001822 04/20/07 HUTCHINSON, JAMES 1,483.21 1001823 04/20/07 KALKA, THOMAS 2,927.07 1001824 04/20/07 KANE, ROBERT 2,909.93 1001825 04/20/07 KARNOWSKI, SANDRA 2,614.29 1001826 04/20/07 KOEHN, CORY 1,317.71 1001827 04/20/07 KONDER, RONALD 1,238.74 1001828 04/20/07 KORTUS, WILLIAM 1,199.98 1001829 04/20/07 LIDBERG, MICHAEL 1,407.15 1001830 04/20/07 LOCHEN, MICHAEL 2,074.18 1001831 04/20/07 MALLORY, GORDON 1,996.32 1001832 04/20/07 MCGOV ERN. JOHN 748.33 1001833 04/20/07 MELANDER, JON 2,201.56 1001834 04/20/07 MELLEN, RICHARD 1,904.24 1001835 04/20/07 MILLER, NICHOLAS 1,506.59 1001836 04/20/07 MONK, JOHN 564.61 1001837 04/20/07 NALIPINSKI, STEPHEN 1,190.12 1001838 04/20/07 NOLAN, PAUL 1,725.90 1001839 04/20/07 OLSON, JAMES 125.74 1001840 04/20/07 RAVENWALD, CORINNE 650.85 1001841 04/20/07 RICE, DANIEL 1,233.70 1001842 04/20/07 RIDER, JEFFREY 1,289.15 1001843 04/20/07 ROBERTSON, STEVEN 1,426.89 1001844 04/20/07 ROMANIK, JAMES 1,412.04 1001845 04/20/07 SCHADT, JEFFREY 801.92 1001846 04/20/07 SELBY, JOSEPH 595.23 1001847 04/20/07 SKOK, STEPHEN 1,414.39 1001848 04/20/07 SOLHEID, DALE 873.50 1001849 04/20/07 STELLA, JAMES 2,152.25 1001850 04/20/07 WHITE, JOEL 1,034.33 1001851 04/20/07 BUCKLEY, BRENT 1,534.95 1001852 04/20/07 EDSON, DAVID 1,988.29 1001853 04/20/07 HELEY, ROLAND 442.43 1001854 04/20/07 HINNENKAMP, GARY 1,965.27 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 1001855 04/20/07 LINDORFF, DENNIS 1,953.17 1001856 04/20/07 NOVAK, MICHAEL 1,948.55 1001857 04/20/07 SOUTTER, CHRISTINE 415.00 1001858 04/20/07 SAMUELSON, MICHAEL 2,044.01 1001859 04/20/07 BERGER, STEPHANIE 96.25 1001860 04/20/07 KOHLMAN, JENNIFER 153.13 1001861 04/20/07 LINDA, KELLIE 374.07 1001862 04/20/07 MALLET, AMANDA 102.25 1001863 04/20/07 ROBBINS, EMERALD 223.13 1001864 04/20/07 SCHALLER, SCOTT 75.00 1001865 04/20/07 TAYLOR, JAMES 901.20 1001866 04/20/07 HAAG, MARK 2,091.23 1001867 04/20/07 NADEAU, EDWARD 3,061.98 1001868 04/20/07 ANDERSON, ANTHONY 303.88 1001869 04/20/07 GLASS, JEAN 1,924.86 1001870 04/20/07 HANSEN, LORI 2,302.26 1001871 04/20/07 NAGEL, BROOKE 457.23 1001872 04/20/07 SIMPSON, JOSEPH 284.90 1001873 04/20/07 ANDERSON, JOSHUA 126.03 1001874 04/20/07 ANDERSON, JUSTIN 130.14 1001875 04/20/07 BENJAMIN, AYLA 18.56 1001876 04/20/07 BRENEMAN, SEAN 259.45 1001877 04/20/07 BRUSOE, AMY 94.50 1001878 04/20/07 BUCIIMAYER, NICOLLET 248.88 1001879 04/20/07 CHASTAN, ADAM 105.63 1001880 04/20/07 CLARK, PAMELA 214.20 1001881 04/20/07 COSTA, JOSEPH 396.00 1001882 04/20/07 DEMPSEY, BETH 122.50 1001883 04/20/07 FENGER, JUSTIN 60.75 1001884 04/20/07 GIEL, NICOLE 28.00 1001885 04/20/07 GRUENHAGEN, LINDA 916.90 1001886 04/20/07 HAGSTROM, EMILY 47.25 1001887 04/20/07 HERM, BREANNA 55.25 1001888 04/20/07 HOLMBERG, LADONNA 136.00 1001889 04/20/07 JOHNSON, JAMES 66.03 1001890 04/20/07 KOVACS, BREANNA 81.25 1001891 04/20/07 NWANOKWALE, MORDY 145.13 1001892 04/20/07 RICHTER, DANIEL 34.00 1001893 04/20/07 RICHTER, NANCY 301.75 1001894 04/20/07 ROSTRON, ROBERT 259.00 29 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 1001895 04/20/07 SAUCERMAN, MICHAEL 300.32 1001896 04/20/07 SCHMIDT, EMILY 41.83 1001897 04/20/07 SCHMIDT, JOHN 81.25 1001898 04/20/07 SCHRAMM, BRITTANY 72.85 1001899 04/20/07 SCHREINER, MICHELLE 48.75 1001900 04/20/07 SMITLEY, SHARON 477.85 1001901 04/20/07 VASKO, BEN 52.00 1001902 04/20/07 WARNER, CAROLYN 226.35 1001903 04/20/07 WEDES, CARYL 63.50 1001904 04/20/07 WERNER, REBECCA 185.75 1001905 04/20/07 WHITE, NICOLE 397.18 1001906 04/20/07 WILLIAMS, KRISTINE 77.55 1001907 04/20/07 WOODMAN, ALICE 138.00 1001908 04/20/07 ZALK, IDA 68.50 1001909 04/20/07 BOSLEY, CAROL 336.18 1001910 04/20/07 KELLY, MICHAEL 136.50 1001911 04/20/07 LEWIS, AMY 57.28 1001912 04/20/07 OIE, REBECCA 90.60 1001913 04/20/07 PATTERSON, FELORENZA 102.00 1001914 04/20/07 SATTLER, CASSANDRA 24.60 1001915 04/20/07 SATTLER, MELINDA 37.95 1001916 04/20/07 STODGHILL, AMANDA 32.63 1001917 04/20/07 ZAGER, LINNEA 103.01 1001918 04/20/07 BIRKHOLZ, TYLER 86.88 1001919 04/20/07 DOUGLASS, TOM 1,401.25 1001920 04/20/07 GADOW, ANNA 27.80 1001921 04/20/07 HER, CHEE 50.80 1001922 04/20/07 HER, PETER 228.60 1001923 04/20/07 O'GRADY, VICTORIA 64.80 1001924 04/20/07 SCHULZE, KEVIN 259.35 1001925 04/20/07 YANG, KAY 170.20 1001926 04/20/07 VUE, LOR PAO 117.15 555,788.39 ME CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK CHECK DATE EMPLOYEE NAME AMOUNT 05/04/07 CAVE, REBECCA 397.80 05/04/07 HJELLE, ERIK 397.80 05/04/07 JUENEMANN, KATHLEEN 397.80 05/04/07 ROSSBACH, WILLIAM 397.80 05/04/07 COPELAND, EUGENE 3,090.00 05/04/07 RYDEL, HARRIET 1,579.85 05/04/07 FARR, LARRY 1,970.19 05/04/07 SWANSON, LYLE 5,100.63 05/04/07 ARNOLD, AJLA 1,280.00 05/04/07 RAMEAUX, THERESE 2,715.56 05/04/07 MITTET, ROBERT 3,268.80 05/04/07 SCHMIDT, DEBORAH 1,695.75 05/04/07 ANDERSON, CAROLS 2,068.69 05/04/07 DEBILZAN, JUDY 957.60 05/04/07 JACKSON, MARY 1,928.58 05/04/07 KELSEY, CONNIE 2,059.21 05/04/07 TETZLAFF, JUDY 2,197.52 05/04/07 FRY, PATRICIA 1,791.66 05/04/07 GUILFOILE, KAREN 3,491.86 05/04/07 MORSON, JOHN 552.00 05/04/07 SPANGLER, EDNA 1,097.19 05/04/07 CORTESI, LUANNE 820.92 05/04/07 JAGOE, CAROL 1,728.46 05/04/07 KELLY, LISA 1,131.35 05/04/07 LARSON, MICHELLE 915.45 05/04/07 MECHELKE, SHERRIE 1,268.91 05/04/07 MOY, PAMELA 974.46 05/04/07 OSTER, ANDREA 1,823.11 05/04/07 WEAVER, KRISTINE 1,893.35 05/04/07 CORCORAN, THERESA 1,726.15 05/04/07 POWELL, PHILIP 2,589.83 05/04/07 RICHIE, CAROLE 1,741.08 05/04/07 THOMALLA, DAVID 4,429.00 05/04/07 ABEL, CLINT 2,400.11 05/04/07 ALDRIDGE, MARK 2,518.28 05/04/07 ANDREWS, SCOTT 3,317.90 05/04/07 BAKKE, LONN 2,560.09 05/04/07 BARTZ, PAUL 3,323.32 05/04/07 BELDE, STANLEY 2,491.53 05/04/07 BIERDEMAN, BRIAN 2,709.13 31 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK CHECK DATE EMPLOYEE NAME AMOUNT 05/04/07 BOHL, JOHN 3,042.34 05/04/07 BUSACK, DANIEL 2,400.11 05/04/07 COFFEY, KEVIN 2,400.11 05/04/07 GROTTY, KERRY 2,830.77 05/04/07 DOBLAR, RICHARD 3,022.57 05/04/07 GABRIEL, ANTHONY 2,502.25 05/04/07 HEINZ, STEPHEN 3,704.98 05/04/07 HIEBERT, STEVEN 3,167.89 05/04/07 JOHNSON, KEVIN 3,546.33 05/04/07 KALKA, THOMAS 1,304.08 05/04/07 KARIS, FLINT 3,169.49 05/04/07 KONG, TOMMY 2,554.62 05/04/07 KROLL, BRETT 2,422.18 05/04/07 KVAM, DAVID 3,523.42 05/04/07 LANGNER, TODD 1,874.47 05/04/07 LARSON, DANIEL 2,444.26 05/04/07 LU, JOHNNIE 2,411.15 05/04/07 MARINO, JASON 2,400.11 05/04/07 MARTIN, JERROLD 2,803.60 05/04/07 MCCARTY, GLEN 2,514.38 05/04/07 METRY, ALESIA 3,062.29 05/04/07 NYE, MICHAEL 2,691.13 05/04/07 OLSON, JULIE 2,753.27 05/04/07 RABBETT, KEVIN 3,587.70 05/04/07 RHUDE, MATTHEW 2,247.63 05/04/07 STEFFEN, SCOTT 3,816.07 05/04/07 STEINER, JOSEPH 2,234.36 05/04/07 SYPNIEWSKI, WILLIAM 2,103.01 05/04/07 SZCZEPANSKI, THOMAS 2,747.43 05/04/07 IRAN, JOSEPH 2,591.66 05/04/07 WENZEL, JAY 2,433.22 05/04/07 XIONG, KAO 2,841.56 05/04/07 BERGERON, JOSEPH 3,671.59 05/04/07 DUGAS, MICHAEL 3,393.61 05/04/07 ERICKSON, VIRGINIA 2,605.80 05/04/07 FLOR, TIMOTHY 3,206.83 05/04/07 FRASER, JOHN 3,146.18 05/04/07 LANGNER, SCOTT 2,445.82 05/04/07 PALMA, STEVEN 3,497.09 05/04/07 THEISEN, PAUL 2,668.63 32 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK CHECK DATE EMPLOYEE NAME AMOUNT 05/04/07 THIENES, PAUL 2,757.78 05/04/07 BARTA, JEREMY 1,932.65 05/04/07 DAWSON, RICHARD 2,459.02 05/04/07 DUELLMAN, KIRK 2,509.05 05/04/07 EVERSON, PAUL 2,940.30 05/04/07 HALWEG, JODI 1,997.45 05/04/07 JOHNSON, DOUGLAS 2,272.98 05/04/07 NOVAK, JEROME 2,349.96 05/04/07 PARSONS, KURT 2,181.62 05/04/07 PETERSON, ROBERT 2,424.75 05/04/07 PRECHTEL, ROBERT 2,586.49 05/04/07 SVENDSEN, RONALD 2,418.01 05/04/07 GERVAIS -JR, CLARENCE 2,868.34 05/04/07 BAUER, MICHELLE 1,776.55 05/04/07 BURAU, JAMES 1,677.69 05/04/07 FLAUGHER, JAYME 2,000.09 05/04/07 HERMANSON, CHAD 1,792.15 05/04/07 HUBIN, KENNARD 1,857.46 05/04/07 KNAPP, BRETT 1,723.75 05/04/07 LINK, BRYAN 2,191.03 05/04/07 PACOLT, MARSHA 2,529.68 05/04/07 RABINE, JANET 1,974.15 05/04/07 STAHNKE, JULIE 2,000.09 05/04/07 LUKIN, STEVEN 4,016.18 05/04/07 ZWIEG, SUSAN 1,866.16 05/04/07 DOLLERSCHELL, ROBERT 293.39 05/04/07 AHL, R. CHARLES 4,675.69 05/04/07 KNUTSON, LOIS 1,616.58 05/04/07 KONEWKO, DUWAYNE 3,059.51 05/04/07 NIVEN, AMY 1,294.62 05/04/07 PRIEFER, WILLIAM 2,601.26 05/04/07 BRINK, TROY 1,891.75 05/04/07 DEBILZAN, THOMAS 1,984.55 05/04/07 EDGE, DOUGLAS 1,948.55 05/04/07 FOERG, ELIZABETH 918.00 05/04/07 FREBERG, RONALD 1,988.28 05/04/07 HAMRE, MILES 768.00 05/04/07 JONES, DONALD 1,948.55 05/04/07 MEISSNER, BRENT 470.00 05/04/07 MEYER, GERALD 2,027.39 33 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK CHECK DATE EMPLOYEE NAME AMOUNT 05/04/07 NAGEL, BRYAN 2,486.01 05/04/07 OSWALD, ERICK 2,141.26 05/04/07 RUNNING, ROBERT 1,942.15 05/04/07 TEVLIN, TODD 1,895.75 05/04/07 DUCHARME, JOHN 2,486.07 05/04/07 ENGSTROM, ANDREW 1,953.35 05/04/07 ISAKSON, CHAD 327.87 05/04/07 JACOBSON, SCOTT 1,953.35 05/04/07 JAROSCH, JONATHAN 2,191.75 05/04/07 KUMMER, STEVEN 2,524.56 05/04/07 LABEREE, ERIN 2,882.35 05/04/07 LINDBLOM, RANDAL 2,486.06 05/04/07 MEINHOLZ, WILLIAM 67.76 05/04/07 SCHREMPP, ANTHONY 84.98 05/04/07 THOMPSON, MICHAEL 2,299.80 05/04/07 HALL, KATHLEEN 1,873.11 05/04/07 MARUSKA, MARK 2,837.03 05/04/07 NAUGHTON, JOHN 1,893.75 05/04/07 SCHINDELDECKER, JAMES 1,950.86 05/04/07 BIESANZ, OAKLEY 1,752.88 05/04/07 DEAVER, CHARLES 761.80 05/04/07 GERNES, CAROLE 740.31 05/04/07 HAYMAN, JANET 1,226.45 05/04/07 HUTCHINSON, ANN 2,400.31 05/04/07 GAYNOR, VIRGINIA 2,121.35 05/04/07 EKSTRAND, THOMAS 3,341.32 05/04/07 KROLL, LISA 1,333.49 05/04/07 LIVINGSTON, JOYCE 1,038.46 05/04/07 SAMUELSON, MICHAEL 2,090.17 05/04/07 SINDT, ANDREA 1,796.55 05/04/07 THOMPSON, DEBRA 690.46 05/04/07 YOUNG, TAMELA 1,668.55 05/04/07 FINWALL, SHANN 2,507.75 05/04/07 ROBERTS, KENNETH 2,700.07 05/04/07 BRASH, JASON 1,589.35 05/04/07 CARVER, NICHOLAS 2,939.21 05/04/07 FISHER, DAVID 3,823.36 05/04/07 RICE, MICHAEL 2,172.55 05/04/07 SWAN, DAVID 2,278.95 05/04/07 WELLENS, MOLLY 1,458.52 34 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK CHECK DATE EMPLOYEE NAME AMOUNT 05/04/07 WORK, ALICIA 187.50 05/04/07 WORK, BRANDON 407.44 05/04/07 FRANK, PETER 4,000.00 05/04/07 OHLHAUSER, MEGHAN 143.50 05/04/07 ROBBINS, AUDRA 2,365.40 05/04/07 TAUBMAN, DOUGLAS 3,024.90 05/04/07 TAYLOR, JAMES 1,856.47 05/04/07 UNDERHILL, KRISTEN 357.00 05/04/07 GERMAIN, DAVID 1,957.79 05/04/07 NORDQUIST, RICHARD 2,286.57 05/04/07 SCHULTZ, SCOTT 2,210.29 05/04/07 ANDERSON, ANTHONY 273.49 05/04/07 ANZALDI, MANDY 1,544.02 05/04/07 CAREY, HEIDI 2,243.79 05/04/07 COLLINS, ASHLEY 49.50 05/04/07 CRAWFORD - JR, RAYMOND 218.00 05/04/07 EVANS, CHRISTINE 841.24 05/04/07 GRAF, MICHAEL 2,157.23 05/04/07 HER, CHONG 557.00 05/04/07 HOFMEISTER. MARY 812.17 05/04/07 PELOQUIN, PENNYE 604.73 05/04/07 SCHULZE, BRIAN 875.45 05/04/07 STAPLES, PAULINE 3,028.20 05/04/07 TOLBERT, FRANCINE 135.00 05/04/07 ZIELINSKI, JUDY 37.00 05/04/07 BRENEMAN, NEIL 370.91 05/04/07 BRUSOE, CRISTINA 200.17 05/04/07 BUCKLEY, BRITTANY 120.86 05/04/07 DUNK, RYAN 550.96 05/04/07 ERICKSON- CLARK, CAROL 23.75 05/04/07 EVANS, KRISTIN 87.80 05/04/07 FONTAINE, KIM 952.78 05/04/07 GERVAIS, DAVID 50.00 05/04/07 GREDVIG, ANDERS 324.30 05/04/07 HASSENSTAB, DENISE 74.70 05/04/07 HORWATH, RONALD 2,336.07 05/04/07 IRISH, PETER 118.38 05/04/07 JOHNSON, JAMES 72.98 05/04/07 KOEHNEN, AMY 156.30 05/04/07 KOEHNEN, MARY 1,635.20 35 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK CHECK DATE EMPLOYEE NAME AMOUNT 05/04/07 KRONHOLM, KATHRYN 626.15 05/04/07 LAMEYER, ZACHARY 77.63 05/04/07 MATHEWS, LEAH 89.91 05/04/07 OVERBY, ANNA 20.00 05/04/07 PROESCH, ANDY 337.10 05/04/07 RYAN, ERICA 72.80 05/04/07 SCHAEFER, ANDREA 42.30 05/04/07 SMITH, ANN 197.00 05/04/07 TRUE, CAROLINE 169.05 05/04/07 TUPY, HEIDE 127.20 05/04/07 TUPY, MARCUS 270.11 05/04/07 WOLFGRAM, MARY 35.06 05/04/07 GROPPOLI, LINDA 327.50 05/04/07 HER, SHILLAME 67.65 05/04/07 HOLMGREN, STEPHANIE 105.00 05/04/07 ODDEN, JESSICA 20.76 05/04/07 PARAYNO, GUAI 276.95 05/04/07 BEHAN, JAMES 1,884.83 05/04/07 PATTERSON, ALBERT 1,182.52 05/04/07 PRINS, KELLY 1,108.62 05/04/07 REILLY, MICHAEL 1,820.69 05/04/07 SCHOENECKER, LEIGH 357.05 05/04/07 YANG, HUE 173.75 05/04/07 YANG, TIM 181.30 05/04/07 AICHELE, CRAIG 2,014.63 05/04/07 PRIEM, STEVEN 2,191.75 05/04/07 WOEHRLE, MATTHEW 1,803.55 05/04/07 BERGO, CHAD 2,355.82 05/04/07 FOWLDS, MYCHAL 2,686.82 05/04/07 FRANZEN, NICHOLAS 1,780.66 05/04/07 LONGRIE, DIANA 452.00 05/04/07 JAHN, DAVID 1,689.17 05/04/07 MORIN, TROY 178.50 05/04/07 PALANK, MARY 1,728.46 05/04/07 SVENDSEN, JOANNE 1,909.79 05/04/07 SHORTREED, MICHAEL 3,268.81 05/04/07 WELCHLIN, CABOT 2,724.07 05/04/07 BAUMAN, ANDREW 80.00 05/04/07 CRISTOFONO, BRIAN 1,875.01 05/04/07 OLSON, JAMES 1,895.97 Ent CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK CHECK DATE EMPLOYEE NAME AMOUNT 05/04/07 STELLA, JAMES 384.00 05/04/07 BUCKLEY, BRENT 1,544.95 05/04/07 EDSON, DAVID 1,989.36 05/04/07 HELEY, ROLAND 442.43 05/04/07 HINNENKAMP, GARY 1,958.27 05/04/07 LINDORFF, DENNIS 1,953.17 05/04/07 NOVAK, MICHAEL 1,948.55 05/04/07 SOUTTER, CHRISTINE 196.26 05/04/07 BERGER, STEPHANIE 253.75 05/04/07 GOODRICH, DANIELLE 380.00 05/04/07 KOHLMAN, JENNIFER 242.81 05/04/07 LINDA, KELLIE 273.44 05/04/07 MALLET, AMANDA 87.50 05/04/07 ROBBINS, EMERALD 164.06 05/04/07 SCHALLER, SCOTT 30.00 05/04/07 HAAG, MARK 1,948.55 05/04/07 NADEAU, EDWARD 3,061.98 05/04/07 GLASS, JEAN 1,924.86 05/04/07 HANSEN, LORI 2,302.26 05/04/07 NAGEL, BROOKE 320.55 05/04/07 SIMPSON, JOSEPH 246.05 05/04/07 ANDERSON, JOSHUA 72.78 05/04/07 ANDERSON, JUSTIN 118.53 05/04/07 BENJAMIN, AYLA 10.13 05/04/07 BRENEMAN, SEAN 226.90 05/04/07 BRUSOE, AMY 118.13 05/04/07 BUCHMAYER, NICOLLET 219.25 05/04/07 CHASTAN, ADAM 76.38 05/04/07 CLARK, PAMELA 107.10 05/04/07 COSTA, JOSEPH 501.60 05/04/07 DEMPSEY, BETH 122.50 05/04/07 FENGER, JUSTIN 195.30 05/04/07 GIEL, NICOLE 56.00 05/04/07 GRANT, MELISSA 96.00 05/04/07 GRUENHAGEN, LINDA 884.84 05/04/07 HAGSTROM, EMILY 47.25 05/04/07 HERM, BREANNA 26.00 05/04/07 HOLMBERG, LADONNA 221.00 05/04/07 KOVACS, BREANNA 35.75 05/04/07 NWANOKWALE, MORDY 219.38 37 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK CHECK DATE EMPLOYEE NAME AMOUNT 05/04/07 PEHOSKI, JOEL 84.75 05/04/07 RICHTER, DANIEL 51.00 05/04/07 RICHTER, NANCY 284.00 05/04/07 ROSTRON, ROBERT 217.00 05/04/07 SAUCERMAN, MICHAEL 337.01 05/04/07 SCHMIDT, EMILY 29.40 05 /04/07 SCHMIDT, JOHN 42.25 05/04/07 SCHRAMM, BRITTANY 139.85 05/04/07 SCHUNEMAN, GREGORY 29.25 05/04/07 SMITLEY. SHARON 452.70 05/04/07 VASKO, BEN 99.13 05/04/07 WARNER, CAROLYN 276.65 05/04/07 WEDES, CARYL 98.00 05/04/07 WERNER, REBECCA 76.13 05/04/07 WHITE, NICOLE 578.35 05/04/07 WILLIAMS, KRISTINE 174.70 05/04/07 WINEGAR, JILL 100.00 05/04/07 WOODMAN, ALICE 161.00 05/04/07 ZALK, IDA 109.32 05/04/07 BOSLEY, CAROL 251.43 05/04/07 KELLY, BRYAN 252.00 05/04/07 LEWIS, AMY 132.33 05/04/07 OIE, REBECCA 52.25 05/04/07 PATTERSON, FELORENZA 11 8.63 05/04/07 SATTLER, MELINDA 89.70 05/04/07 STODGHILL, AMANDA 54.38 05/04/07 ZAGER, LINNEA 93.90 05/04/07 BIRKHOLZ, TYLER 118.15 05/04/07 DOUGLASS, TOM 1,425.69 05/04/07 GADOW, ANNA 101.75 05/04/07 HER, CHEE 61.91 05/04/07 HER, PETER 127.00 05/04/07 O'GRADY, VICTORIA 189.20 05/04/07 SCHULZE, KEVIN 209.48 05/04/07 VANG, KAY 122.10 05/04/07 VUE. LOR PAO 112.68 461,197.36 ME Agenda Item 12 TO: City Manager, Greg Copeland FROM: IT Director, MVCh8l FOVVldS& PW Operations Analyst, Bill Priefe[ SUBJECT: Authorization to enter into 3 year agreement with McLeod for voice & data nomi000 DATE: May 03 Introduction Currently the City Of K48o|8vvood UG8s AT&T for data services and McLeod for voice services. Using one SHn/icH provider for both voice and data services will 8|kJw Us to n8G|iz9 8 more reliable solution vvhi|R also saving money. Background In order to communicate with the outside world we need voice and data services from an outside party. For voice vve currently have 2connections from McLeod, a1.5mbT18L the MCC and 81.5nnbT18LFire Station 2. The two T1'G provide VG with redundant connections so that if one went down we'd still have connectivity. The McLeod service currently costs US$1 ' 832.48 per month. For data we currently have 1 connection from AT&T, S 1.5nnU T1 at City Hall. At this time we have no redundant connection for our data connection. |f that T1 failed the outside world would not b8 able tO communicate with us. The AT&T service currently costs Us $1O13.00 per month. We propose dropping our AT&T connection and using McLeod for both our voice and data needs. Utilizing their Voice Over |P(VO|P) technology allows usk} run voice and data traffic over the same T1 connections. The pnDp0SSd solution includes G 1.5Qnb l[1 at Fire Station 2 forf8i|Ovmr and an upgrade to @ 3nlb T1 at City Hall. As you can see in the attached diagram, this provides us with redundant voice and data connections while doubling our bandwidth 8t our main site. The proposed McLeod solution costs $1.840.1Q saving the City roughly $1 per month. We received quotes from 3 other vendors and all were competitively priced per T1 but none provided the VO|POption. That meant that in order to gain redundant connections we actually needed a total of 4 T1's which made McLeod the cheaper more efficient solution. As customers [f McLeod for the past 7years vv8'vR seen little to no interruption in service which makes them not only cost effective but also reliable. Budget Impact The monthly expense of $1,646.19 has been planned for and will be funded from the 2007 IT & Phone budgets. A Cisco ASA 5520 firewall will be needed at Fire Station 2 to secure the data connection and it will cost $5.324.35. That has been planned for and will b8 funded from the 2007|l[ budget also. Recommendation It is rHD0nnnn8nd8d that authorization be given to enter into 8 3 year agreement with McLeod for our Voice/Data services and to purchase a Cisco ASA 552OfirewaUfor security. Action Required Submit to City Council for review and approval. /\tt@Ch[n9OtS: 1. [)iogrG[n of current & proposed SO|utk}D 2. McLeod Quote Current Solution V oice Voice 1 .5mb T1 L�— 1.5mb TI Proposed Solution Data 1.5mb T1 Voice & Data (2 coupled 1.5mb Ti's) b TI 1.5m Voice & Data 3mb T1 McLeodUSA 2996 Centre Point Drive Roseville, Minnesota 55113 Prepared By: Jan Sanderson A Proposal of Services Prepared Exclusively For: Company Name: Contact Name: Date Prepared: City of Maplewood 04113107 This information Proprietary 3.M Internet at 1 location 1.5M Internet I location Local Services and Features Current Cost Current Services Total Estimated Monthly Charge for all Services: Proposed Services (Estimated) 3M Internet' DYIA Monthly Unit Cost Discounts: Monthly Total Cost Monthly Unit Cost Discounts: Monthly Total Cost LOCAL LINES $ 396.35 31.748 S 365.10 $ 404.55 532.36 $ 371.19 Ciccuit 02817056 $ 726.80 109.02 S 617.78 Circuit 02817057 $ 764.23 114.634 S 649.60 3,M DY'IA 900.00 $135.00 $ 765.00 3.11 DY'IA $ 600.00 590.00 S 510.00 Subtotals for Services: $ 1,632.48 $ 1,64619 Discounts: Installation Waived Totals for Local Service: $ 1,632.48 $ 1,646.19 Dynamic Integrate Access Tl with 3M Internet 1 location 1.5M 1 location Current Cost Proposed Services (Estimated) Total Estimated Monthly Charge for all Services: $ 1,632.48 Estimated Length of Term Savings $ 1,646.19 Dynamic Integrate Access Tl with 3M Internet 1 location 1.5M 1 location Estimated Monthly Savings $ (13.71) Estimated Annual Savings $ (164.50) Estimated Length of Term Savings $ (493.51) Agenda Item 13 TO: FROM: SUBJECT PROJECT. LOCATION: City Manager Ken Roberts, Planner Conditional Use Permit Review Dearborn Meadows PUD Castle Avenue and Castle Court May 3.2O07 The conditional use permit (CUP) for the Dearborn Meadows planned unit development (PUD) is due for review. This CUP iS for a15-Vnit town house PUOon Castle Avenue and Castle Court, east of White Bear Avenue. Refer tO the maps 0n pages three through six and the city council minutes starting 0O page seven. BACKGROUND {]n May 2Y.20U3, the city council approved a revision for the conditional use permit ({|UP) for the Dearborn Meadows PUO. This revision was for the 15'Vnit town house development onCastle Avenue and Castle Court. (See the maps on pages three through six.) The CUP revision for this development was subject bJ seven conditions 0fapproval. [)n September 8.20O3 the city council approved the final plat for Dearborn Meadows East. This plat created nine lots for town houses in the second phase of the Dearborn Meadows development. (See attached final plat map 0O page Six\. [)n May 24.20U4. the city council reviewed the CUP for the Dearborn Meadows PU[] and agreed to review it again in one year. On May 9.2005.the city council reviewed the CUP for the Dearborn Meadows F^UD and agreed b] review it again in one year. On May 22, 2006, the city council reviewed the CUP and agreed to review it again in one year. DISCUSSION The builder is progressing slowly with the town houses in this development. The contractor has completed the building and site construction for the first phase of the development. For the second phase of the development, the contractor has started construction on the town homes. Pat Kinney, the owner's representative, hopes that the contractor will have the second phase of the development completed by the end of next year. Since the developer has not yet finished the project @ndbRoouS8 they have not connp|HL8d all of the site improvements, the city cVVnd| should review this CUP again in one year. This review will give staff and the property owner a chance to ensure that the project iS meeting all city ordinances and conditions ofapproval. Review the conditional use permit (CUP) for the Dearborn Meadows PUD on Castle Avenue and Castle Court again |n one year Vr sooner if the developer or the owner proposes 8 major Ch8nQ8 to the site. SITE DESCRIPTION Site size: 3.6 acres North: Home Depot across Highway 3G South: Single and double dwellings [m Cope Avenue West: Houses on Castle Avenue East: Houses on Castle Avenue PLANNING Existing Land Use and Zoning designations: R-2 (single and double dwellings) Criteria for Conditional Use Permit Approval Section 44-1097(a) states that the city council may approve a CUP, based 0n nine standards. p:seo11\fJearborn Meadows CUP review '2OO7.doo Attachments: 1. Location Map 2. Area Map 3. Proposed Preliminary Plat —2O03 4. Proposed Final Plat (East Addition) -2O03 5. May 27.20O3 City Council Minutes Z\ N Attachment 1 ul € AVE Location Map Dearbord Meadows Z\ N ... ... .... ... . . ..... . .. ..... .... .. .. .... ..... . ..... .... - - ---- ... .. . .... .... 36' I ON 2242 �2220 .................... . . ... ... ... ... r- CO Ica ...... .... . . .... ... ... .... .... .... .....__. .... .... .__...-° . ... ... ... . . . ... .... ... .... ... ..... .... .... ..... .... .... .....m... .... .... ......... ......... ..... .... . . . .... ... ..... .... .... ........ ... ......... ... • 11 1 G W A - ----------- J-1 LL ------------- --- ----- ------------------ ya PRELIMINARY PLAT 19 Attachment 4 „ - - ..... W 1 i < F „ 3 „ ?. 457,N — ' ... c5,. .. .. —.s,. — — -�. ..._ ...�.....® � ; •... � . ,. ._... ��?.! a .. .- ": J ._.._ ;.. I Attachment 5 MINUTES MAPLEWOOD CITY COUNCIL 7:04 P.M., Tuesday, May 27, 2003 Council Chambers, Municipal Building Meeting No. 03-11 Fa V-3 In rd CALL TO ORDER: A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:04 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE ROLL CALL Robert Cardinal, Mayor Present Kenneth V. Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present PUBLIC HEARINGS 1. 7:32 p.m. Dearborn Meadow East (Castle Avenue) Conditional Use Permit Revision for Planned Unit Development Preliminary Plat Revision Design Approval a. City Manager Fursman presented the staff report. b. Associate Planner Roberts presented specifics from the report. C. Commissioner Dierich presented the Planning Commission Report. d. Boardmember Shankar presented the Community Design Review Board Report. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Patrick Kinney, the applicant, 4108 Oakmede, White Bear Lake d. Mayor Cardinal closed the public hearing. Councilmember Wasiluk moved to adopt the following resolution a1212rovitu4 a revision to the conditional use permit for a planed unit development for the 15-unit Dearborn Meadow and Dearborn Meadow East develoDment on the south side of Castle Avenue: 9 City Council 05-27-03 RESOLUTION 03-05-092 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Mr. Pat Kinney applied for a conditional use permit (CUP) revision for the Dearborn Meadow residential planned unit development (PUD). WHEREAS, this permit applies to the 15 -lot Dearborn Meadow East development the city received on April 7, 2003. The legal description is: Lots 16 and 17, Block 6, Lots 27, 28, 29 and the east half of Lot 26, Block 7, Lots 1, 2, and 3, Block 10, Lots 14 and 15, Block 11, and Lots 18-22, Block 6; and Lots 9-13, Block 11, all in Dearborn Park, together with adjacent alleys and streets, in Section 11, Township 29, Range 22, Ramsey County, Minnesota. (The property to be known as Lots 1-6 of Dearborn Meadow and Lots 1-9 of Dearborn Meadow East) WHEREAS, the history of this conditional use permit is as follows: On May 5, 2003, the planning commission recommended that the city council approve this permit. 2. On May 27, 2003, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described conditional use permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and arks. L -*3 City Council 05-27-03 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: All construction shall follow the plans approved by the city. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans. Such changes shall include: a. Revising the grading and site plans to show: ( The developer minimizing the loss or removal of natural vegetation including keeping and protecting as many of the trees as possible. (2) All driveways at least 20 feet wide. If the developer wants to have parking on one side of the main drive (Castle Place), then it must be at least 28 feet wide. (3) All parking stalls with a width of at least 9.5 feet and a length of at least 18 feet. (4) Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's design standards. 2. The proposed construction (of Dearborn Meadow East) must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. Have the city engineer approve final construction and engineering plans. These plans shall meet all the conditions and changes noted in the engineer's memo dated April 24, 2003. 4. The approved setbacks for the principal structures in the Dearborn Meadow shall be: a. Front-yard setback (from a public street or a private driveway): minimum - 20 feet, maximum — 35 feet b. Front-yard setback (public side street): minimum - 30 feet, maximum - none c. Rear-yard setback: 30 feet from any adjacent residential property line d. Side-yard setback (town houses): minimum - 20 feet from a property line and 20 feet minimum between buildings. 9 City Council 05-27-03 5. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing unit at the time of the building permit for each housing unit. 6.The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. b. Place temporary orange safety fencing and signs at the grading limits. c. Remove any debris or junk from the site. 7. The city council shall review this permit in one year. Seconded by Councilmember Juenemann Ayes-All Councilmember Wasiluk moved to approve the Dearborn Meadow East preliminary plat based on the following co 1. Sign an agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Pay the city for the cost of traffic-control, street identification and no-parking signs. d. Provide all required and necessary easements (including all utility easements and ten- foot drainage and utility easements along the front and rear lot lines of each lot and five- foot drainage and utility easements along the side lot lines of each lot). e. Cap and seal any wells on site. f. Have Xcel Energy install a street light at the intersection of Castle Avenue and the proposed private driveway (Castle Place). The exact location and type of light shall be subject to the city engineer's approval. g. Install permanent signs around the edge of the wetland buffer easement. These signs shall mark the edge of the easements and shall state that there shall be no mowing, vegetation cutting, filling, grading or dumping beyond this point. City staff shall approve the sign design and location before the contractor installs them. The developer or contractor shall install these signs before the city issues building permits in this plat. h. Install survey monuments along the wetland boundaries. 2.* Have the city engineer approve final construction and engineering plans. These plans shall include grading, utility, drainage, erosion control, tree, and street plans. The plans shall Me City Council 05-27-03 4 meet all the conditions and changes listed in the memo dated April 28, 2003, and shall meet the following conditions: a. The erosion control plans shall be consistent with the city code. b. The grading plan shall: ( Include proposed building pad elevation and contour information for each home site. The lot lines on this plan shall follow the approved preliminary plat. (2) Include contour information for all the land that the construction will disturb. (3) Show housing pads that reduce the grading on sites where the developer can save large trees. (4) Show the proposed street and driveway grades as allowed by the city engineer. (5) Include the tree plan that: X Shows where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. X Shows no tree removal beyond the approved grading and tree limits. (6) Show drainage areas and the developer's engineer shall provide the city engineer with the drainage calculations. The drainage design shall accommodate the runoff from the surrounding areas. The undeveloped parcel to the east of this site shall have unrestricted access to the storm sewer with a capacity to accommodate post development runoff. c. The street and utility plans shall show the: ( Water service to each lot and unit. (2) Repair of Castle Avenue (street and boulevard) after the developer connects to the public utilities and builds the private driveways. 3. Paying for costs related to the engineering department's review of the construction plans. 4. Change the plat as follows: a. Add drainage and utility easements as required by the city engineer. This shall include a 30-foot-wide easement for the existing 16-inch water main and easements for any other existing utilities on the site. The Saint Paul Regional Water Services (SPRWS) shall approve the description and location of the easement for the water main. 11 City Council 05-27-03 b. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. c. Label the north/south part of the private driveway as Castle Place, label Castle Street as Castle Avenue and label the east/west part of the private driveway as Castle Court on all plans. d. Label the common area as Outlot A. 5. Secure and provide all required easements for the development including any off-site drainage and utility easements. 6. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. 7. If necessary, obtain a permit from the Ramsey-Washington Metro Watershed District for grading. 8. If the developer decides to final plat part of the preliminary plat, the director of community development may waive any conditions that do not apply to the final plat. 9.* Submitting the homeowners' association bylaws and rules to the director of community development. These are to assure that there will be one responsible party for the maintenance of the private utilities, driveways and common areas. *The developer must complete these conditions before the city issues a grading permit or approves the final plat. Seconded by Councilmember Koppen Ayes-All Councilmember Juenemann moved to approve the Dearborn Meadow East plans date- stamped April 7, 2003, (site plan, landscape plan, grading and drainage plans and building elevations) for Dearborn Meadow. The city bases this approval on the findings required by the code and the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a.* Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, erosion control, tree, sidewalk and driveway and parking lot plans. The plans shall meet the following conditions: (1) The erosion control plan shall be consistent with city code. 12 City Council 05-27-03 6 (2) The grading plan shall: (a) Include building, floor elevation and contour information. (b) Include contour information for the land that the construction will disturb. (c) Show sedimentation basins or ponds as may be required by the watershed board or by the city engineer. (d) Show a berm (two to four feet high) along the south property line of the site. (3)* The tree plan shall: (a) Be approved by the city engineer before site grading or tree removal. (b) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. (c) Show the size, species and location of the replacement trees. The deciduous trees shall be at least two and one half (2 ❑) inches in diameter and shall be a mix of red and white oaks and sugar maples. (d) Show no tree removal beyond the approved grading and tree limits. (4) All the parking areas and driveways shall have continuous concrete curb and gutter except where the city engineer decides that it is not needed. The applicant and the city engineer shall review the curbing plan to possibly eliminate the right angles on the east end of Castle Court. (5) There shall be no parking on one side of the 28-foot-wide driveway (Castle Place). The developer or contractor shall post Castle Place with no parking signs to meet the above-listed standard. The city will allow parking on Castle Court. b. Submit a certificate of survey for all new construction and have each building staked by a registered land surveyor. Submit a revised landscape plan to staff for approval that incorporates the following details: ( All trees would be consistent with city standards for size, location and species. (2) Planting (instead of sodding) the disturbed areas around the wetland with native grasses and native flowering plants. The native grasses and flowering plants shall be those needing little or no maintenance and shall extend at least four feet from the ordinary high water mark (OHWM) of the pond. This is to reduce maintenance costs and to reduce the temptation of people mowing into the pond. City Council 05-27-03 (3) The ash trees must be at least 2 112 inches in caliper, balled and burlapped. (4) The plantings proposed around the front of the units shown on the landscape plan date-stamped April 7, 2003, shall remain on the plan. (5) In addition to the above, the contractor shall sod all front, side and rear yard areas (except for mulched and edged planting beds and the area within the wetland easement). (6) The contractor shall restore the Castle Avenue boulevard with sod. (7) Adding ten more evergreen trees (Black Hills spruce or Austrian pines) to the proposed evergreen trees along the north and south property lines of the site. These trees are to be at least six feet tall and the contractor shall plant these trees in staggered rows on the berm. This shall include adding trees between proposed Units 7 and 8 at the northeast comer of the site. d. Present a color scheme for the buildings with a variety of colors to staff for approval. e. Present a revised building plan for staff approval that shows brick wainscoting on the north sides of all the units that are along Castle Avenue. f. If necessary, get an access permit from MnDOT for the driveways that will be on Castle Avenue (as MnDOT has not turned Castle Avenue back to the city). g. Provide the city with a letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 3. Complete the following before occupying each building: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. Sod all landscaped areas, except for the area within the easement, which may be seeded. Install continuous concrete curb and gutter along all interior driveways and around all open parking stalls. d. The developer or contractor shall: (1) Place temporary orange safety fencing and signs at the grading limits. (2) Remove any debris or junk from the site. e. Put addresses on each building for each unit. f. Provide a driveway turn around for Lot 7 on Castle Avenue. TH City Council 05-27-03 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June I if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Collins Ayes-All im City Council 05-27-03 9 Agenda Item 14 TO: City Manager FROM: Tom EhStrand, Senior Planner SUBJECT: Heritage Square PKJD — CmmditimnaUKJsePermit Review LOCATION: Legacy Parkway and Kennard Street DATE: May 4.20O7 The conditional use permit KCUP\ for the Heritage Square PU0 (planned unit development) Gt Legacy Village isVp for its annual review. Heritage Square iS822O-VniL town house development on the west side of Kennard Street north Vf St. John's Hospital. The builder iG KH0vD8ni8D Homes, formerly Town & Country Homes. BACKGROUND July 14,2UO3: The city council approved the Legacy Village PUO. plat and tax-abatement plan. December G.2003: The city council approved the Heritage Square PU0 and preliminary plat. December 10 The community design review board approved the architectural plans. February S,2OU4: The city council approved the final plat. February 14 The city council reviewed this CUP and moved to review it again inone year. February 13.20O8: The city council reviewed this CUP and moved h0 review it again inone year. Code Requirement The zoning code states that CUPS shall be reviewed by the city council annually. The council may specify an indefinite term for subsequent reviews or a specific term not to exceed five years. DISCUSSION Work is progressing niC8ly@nd8ccoPdirgtOplonwithHRhtageSoU@nS. There are currently three buildings under construction and three n8[n@iniO0 structures to be built. Since this project is ongoing, the city council should review this CUP again in one year to monitor its progress. Review the CUP for Heritage Square again in one year. p:son3/herbago square cup rev 507 Attachments: 1. Location Map 2. Heritage Square Site Plan Attachment 1 N 61 ;,OUNTY RD D CT F- N W �' Z page #2 ,4iLIE Agenda Item 15 TO: Greg Copeland, City Manager FROM: Larry Farr, Chief Building Engineer SUBJECT: 2006 Funds Carryover to 2007 Expenditure DATE: April 30 for May 14.2007 City Council Meeting City staff is now starting to work and |rno|8rn8nL building maintenance projects that require city council approval for expenditure of funds. BACKGROUND On February 26, 2007, the City Council approved carrying forward $49,987.00 from the 2006 building operations budget (101 -115) to be used in 2007. DISCUSSION The carryover of the $49 approved by the city council for use |n2007 was tobedivided into the following accounts: * 4130 GVpp|i8S -J8nitoria| ($3,500 carried forward funds) VVe spent more in 2008 than planned in Janitorial Supplies with the additional area in the Public Works Facility. We were short $2.984.81 at the end of 2006 with DO inc[8oSR put in the budget for this item for 2007. As such, staff is requesting to use carryover funds to increase this line item in the 2007 budget. * 4410RepairandK8ainbananceBui|dinQ($46.4R7nanied/orvwsndfundo)unanticipated with changes and required moves due to the reorganization in City Hall we will need an estimated $22,000 for furniture, electrical work, and installation / moving Offurniture. * The Police (Evidence Storage Lockup Room) project and the City Clerks (Voting Equipment storage racking) project in the Pub|iCVVO[kS Building storage area were discussed with Scott Steffens and Karen Guilfoile in 2006. Addition storage is needed now due to the current storage rooms being full these projects n8edLVb8nlov8dVpon the work schedule and estimated $6,600 to complete. We will utilize internal employees wherever possible tn reduce expenses. ~ The City Qo|| and Police Department walls and ho||vvaya need to be painted. | received bids last t8|| that were cut from the 2007 budget for this project totaling $24.300. With the use of city labor to assist a contractor, the total needed for this request would be $21.387. Staff is requesting city council approval to spend city funds for building maintenance projects 8S outlined above. If the total amount is not spent on the specified items, staff requests approval to use any leftover money from these projects ODOthSrp j8CtavvithiDth8101-115budg8L myuocumantsxCnvxa|xouugot2ooaonrryove Agenda Item 16 r I ky, 1 :4 kh W ZT-11 ki 10111 LTI TO: Greg Copeland, City Manager FROM: Larry Farr, Chief Building Engineer SUBJECT: MCC Maintenance Agreement DATE: April 30, 2007 for May 14, 2007 City Council Meeting 19 • The Maplewood Community Center (MCC) has many pieces of mechanical equipment that require skilled knowledge to maintain, inspect, and to keep running properly. In the city's case, this requires the help of a service company as we do not have the staff with these skills. This was the case at the MCC at the time of this contract in 2005. In 2005 the city entered into a three year maintenance agreement with Cramer Building Services to service the mechanical equipment at the MCC. It has been the practice of the city to use service companies to do regular maintenance and testing of mechanical equipment and related items at the MCC to insure that things are operating properly. This service is contracted using maintenance agreements that run in duration of one to three years. In March of 2005, a three year maintenance agreement was signed with Cramer Building Services to perform these duties at the MCC. The contract was $8,532 for 2005, $8,872 for 2006 and in the final year is $9,228 for 2007. 1:11 Staff is requesting city council approval to spend city funds of $9,228 which is in the MCC 2007 budget in GL# 602-614-4430. A partial payment is due quarterly for this maintenance agreement with Cramer Building Services. Later this year city staff will be reevaluating this service contract to determine if the city will need it in the future. My documents/community center/MCC maintenance agreement cramer building services Attachments: � IL ruary 21 2007 Mr, Jim Behan Maplewood Community Center 21 White Bear Avenue Maplewood, MN 55109 RE: Scheduled Maintenance Agreement Annual Report - Renewal No. 07-00173 Dear Jim, Thank you for the opportunity of servicing your HVAC equipment and Trane Summit Building Automation system during the past year under our Scheduled Maintenance Agreement. This is a continuation of our existing three-year contract, which will begin the third year on March 1, 2007. As part of our maintenance agreement, we are submitting to you a brief summary of the services we have provided over the past year. We submit this report to you annually as an integral part of our maintenance program. CONTRACT SERVICES 04128-05101106 Completed spring start-up operation inspection and logs on two York 170 ton chillers, 07128106 Completed condenser coil cleaning on two York chillers. 07131,08/02106 Completed operation inspection two York chillers, Checked external interlocks, flow switches, pumps, fans, refrigerant, oil levels, starter operation, condenser fan belts and calibrated controls. As part of your scheduled maintenance program, we sent samples of the lubricating oil into our laboratory for analysis. 07126-08101106 Completed annual inspection of the Summit Building Automation system. Checked all VAVs, reheats, voltages on BCUs and PCMs and backed up system to CD-Rom, leaving a copy on site. 11/01-02106 Completed fall operation inspection on the York chillers, Checked refrigerant system, motor, control panel terminals, glycol, electrical, crankcase heater, evaporator heaters, condenser and condenser fan belts. Megged compressor motor and calibrated operating and safety controls, Winter 2007 The inspection on the water heaters, hot water boilers and York chillers is on the schedule. EXTRA SERVICES PERFORMED DURING THE CONTRACT YEAR 02/03-03107/06 Replaced failed terminal board and tested for proper operation. 05/31/06 AHU-3: Corrected point on graphics and alarming tab for unit. We will continue these important services under the terms of our agreement, Our agreement for the third year beginning March 1, 2007 will be at the same annual rate of $ 8,871 .00 to be invoiced quarterly in the amount of $ 2,217.75, An advantage in having a scheduled maintenance contract with our company is that we will continue to provide priority service when there is an emergency need. It also gives you a discount on labor rates for emergency service calls or for extra work not covered in the contract, We intend to provide you with our on-going professional service in the years to come. If you have any questions regarding our service on your equipment, please do not hesitate to call me (612) 798-3078. Sincerely, L 7 44, -Cott Williams Account Executive 5916 Pleasant Avenue South Minneapolis, Minnesota 55419-2399 Phone 612-861-7232 Fax 612-861-7827 Cramer Building Services Invoice#: MC007050 5916 Pleasant Avenue South, Minneapolis, MN 55419 Invoice Date: 3/1/2007 PHONE (612) 861-7232 FAX (612) 861-7827 Customer PO: Customer ID: MAP429 Trane Authorized Warranty Service Master Contract Number: M000173 Due Upon Receipt Maplewood, City Of 1902 E County Rd B Maplewood, MN 55109 Quarterly Billing for Scheduled Maintenance Agreement Contract Term of March 1, 2007 to February 28, 2008 Covering a Trane Summit Building Automation System, Reciprocation Chillers and Boilers Located at Maplewood Community Center 2100 White Bear Avenue, Maplewood, MN Contract Billing Period Beginning 3/11/07 and Ending 5131/07 Subtotal Taxes Invoices Total Thank you for your reliance on Cramer Building Services. $2,217.72 KOO $2,217.72 OUR MISSION TO BE THE #1 BUILDING COMFORT AND PROCESS SOLUTIONS PROVIDER IN MINNESOTA. Agenda Item 17 TO: Greg Copeland, City Manager FROM: Larry Farr, Chief Building Engineer SUBJECT: MCC Exterior Door Replacement DATE: April 30. 2007 for May 14, 2007 City Council Meeting The exterior doors at the Maplewood Community Center (MCC) are failing and needed repairs are becoming more frequent. Their poor conditions also creates a security issue when they fail to lock or can be pulled open in the locked position. As such, the Building Operation's has received a bid to replace these doors. {)n December 11,20O8 the City Council approved the 2O07 budget including the replacement of the exterior doors at the MCC. DISCUSSION The exterior and interior vestibule doors 81 the MCC were installed in19S3 when the facility was constructed. These doors were designed with the hardware for the doors on interior of the door frames. This is a poor design. When the doors are hit or an attempt is made to open them when locked, the mechanisms and support pieces become bent requiring frame repair and hardware replacement. There has also been damage to the hinges, door frames, and door sill plates over the years. The frames are starting L0fail and needing peinh]rt8nn8nL to operate correctly. Parts for these doors are being discontinued SO they will not available in the near future. T0 correct this situation city staff solicited and received bids from Harmon G|8gS. It is attached to this nnennV. Staff iS requesting city council approval to spend city funds for Options 1 and 4,and written insert Vfthe attached proposal from Harmon Glass. These are for the replacement 0f the exterior doors, vestibule doors, frames, glass, and hardware 8tthe MCC. The request is to transfer $29,200 from the General Fund Contingency Funds to 802'814'4410. Item 3onthe attached proposal for Interior Hall Frame i8Ona separate request. My documents/community center/ moo exterior door replacement fiat-Mon Harman Inc. 6325 Sandburg Road suite 100 Golden Valley MN 55427 Phone, 763-525.2300 Fax: 763-544-2275 Mr. Larry Farr Chief Building Engineer Maplewood Community Center 1830 Co Rd 8 East Maplewood, MN 55109 651-249 -2342 651-249-2319 Contract Proposal # B807_ Maplewood 00ramunity Center 19 April 2007 Project Name: Location: Arch/Engr. Number Of Sheets: Plans/Specs Dated: We Propose to furnish and install with sales ta -Aluminum Storefront -Glass & Glazing CLARIFICATIONS: Maplewood Community Center 1830 Co Rd B East Maplewood, MN 55109 n1a n1a n/a OPTION # I Exterior , Remove exi d oors & frame at exterior , Install new doors and frame at exterior - Clear anodized aluminum finish - 4 112'" header tube - 'I " OA Clear tempered insulated glass - Medium style doors, midrail, continous hinge, closers, thresholds and sweeps -Von Duprin 9947 US28 -Reuse existing push I pulls $10,360,00 *Reuse existing Auto closer OPTION # 2 Interior - Same as Option # I with the following changes -1/4" clear tempe g $5,625,00 -No locks OPTION # 3 Interior Hall Frame -Install new pair of double acting aluminum doors with t s -Clear anodized finish -1 /4" Clear tempered glass -Medium Style door, midrail, conlinous hinge, overhead .conceaied closers round h/ -No lock and no threshold ro d pus pull $5,383,00 -1 3/4" x 4 1/2" header OPTION # 4 -Remove existing Pair Of doors and frame -Install new pair with transo -Clear anodized aluminum finish -1" OA Gray tempered insulated glass -Medium style doors midrail, condrious hinge, Closers, threshold and sweeps -Von Duprin 9947 UkS $7,380.00 EXCLUSIONS: - Permits -Brick repair if needed -Final cleaning -Wiring I 'd Ms 'ON Ml :� JAA7 'nI 'Jdw For the sum of SUBJECT TO TK55E CONDFTIONS, 7his propsasizVper NOT INCLIJDED� CLEANING On PROTECTION tro'das an othemonsvi*uSl 9K � e " and no r OtherthAn those induded I at sfige% and dating; are bindirti; upon ft firm. Wo*v4U "executcd Its PrOMPUY as POSSN upon 6 inths Maned as StFIMS. h= , of Gad -44 An aura charge wqI b rece'ptof trtfor sub i"r t 10 any candiliOnS beyond our contra) We r&-,vye the, 6 We do not ropleas breaKRAt or damage orit"; d1rectr cause b our empjoyees, _qht to correct any clerical errars O 14 7r lmPtanm You BectPt "s eltim. Yet == your own contract form it ' understood that we will MCWIPOMIO and make a pan the a copyolt t N 'af Unless 'QErbiirafi lI`0e*Md,bYei3lCrPanyt0C0nVTcL one year rmm dale of t4stonl COMPIeVOn. Any dispute: or criftemneas "be rubjoct INSTALLED SAL M material furnished and Wo pc do m d dunin the t M ar be paid upon comoatton of out eope�*Ct m iN o be paid us an or before be tenth o f t h e f o s tw i ng Month. Baleralt to MATMAL ONLY SALES! Upon recelplofinvw-_ Accepted for Contract ----. for Contract Contractor, ner,Tenent or Agent Date —Date PROPOSAL SUBJECT TO CHANGE WITHOUT NOTICE UNTIL SIGNED FOR CONTRACT BY BOTH PARTIES, Bob Schultz FOR PROPOSAL NO FINAL CLEANING OR PROTEC11ON E *d HL� 'IN NdS i : � tOOZ '61 *,'dV Agenda Item 18 TO: Greg Copeland, City Manager FROM: Larry Farr, Chief Building Engineer Karen GUilhDile. Citizens Services Manager SUBJECT: MCC Interior Door DATE: /\D[il 30 2007 for May 14 2007 City Council Meeting With the continued growth ofthe Maplewood Community Center (K8CC) the staff has determined 8 need b] add lockable doors at the entry Vn the second floor from the main area to the second floor north hallway where Day Camp will be held. This closed off area will also bS used 8S the "Birthday Party Room" The expense for this project vvhinhiSOOt in the current budget is $5.383. The MCC second floor north hallway is used for many children events which need to have controlled access. The staff has done 8vv8|kLhn}Vgh and determined that the addition of lockable glass doors with sidelights matching the existing style would make the area more secure and safe while meeting State Fire Code. DISCUSSION The second floor north hallway is used for many events including, senior tax preparation, children play and craft area, and the summer Day Camp for children. This area is open @||Ovving p8Op|9 to walk about without any restrictions. This is @ concern for both safety and security reasons when children are using this area. The hallway exits to the north where the outside area is used for children activities. The theatre has one exit into this hallway which has been determined by the Fire K88rsh8| and the Building C)MiCio| as CVntn}||aU|8 due tV the fact that there are three other Emergency Exits which are adequate. During theatre events the new doors could be opened allowing access to the event. TO CO[np|St8 this project, City staff solicited and PSC8iv8d only 1 bid from Harmon Glass. Staff is requesting city council approval to spend city funds for Options 3of the attached proposal L0 add interior doors from the main area to the north hallway at the MCC. This would include furnishing and installation of the frame, doors, hardware, and sidelights. The request istO transfer $5 from the General Fund Contingency Funds bD0O2-G14- 4410. My documents/community cenmmccmterimdoor t Harmon Harmon Inc. 6325 Sandburg Road Suite 100 Golden Valley MN 55427 Phone: 763-525-2300 Fax: 763-544-2275 Mr. Larry Farr Chief Building Engineer Maplewood Community Center 1 830 Co Rd 8 East Maplewood, MN 55109 651-24SL-2342 651-249-2319 Project Name: Locatio Alrch/Engr; Number Of Sheets: Plans /peas Dated: We Propose to furnish and install with sales tax; -Aluminum Storefront -Glass & Glazing CLARIFICATION& Maplewood Community Center 1830 Co Rd B East Maplewood, MN 55109 n/a n/a n/a OPTION # I Exterior -Remove existing doors & frame at exterior -Install new doors and frame at exterior - Clear anodized aluminum finish -4 1/2" header tube - CA Clear tempered insulated glass - Medium style doors, midrail, continous hinge, closers, thresholds and sweeps -Von Duprin 9947 US28 -Reuse existing push / pulls $10,360.00 - Reuse existing Auto closer OPTION # 2 Interior - Same as Option # I with the following changes -114' clear tempered glass -No locks $5,625.00 OPTION # 3 Interior Hall Frame -install new pair of double acting aluminum doors with two sidelites -Clear anodized finish -1/4" Clear tempered glass -Medium style door, midrail, cQntinous hinge, overhead concealed closers, I" -No lock and no threshold round pus h1pull $5,38100 -13/4" x 4 112" header OPTION # 4 -Remove existing pair of doors and frame -install new pair with transom -Clear anodized aluminum finish -71' 0A Gray tempered insulated glass -Medium style doom, midrall, contincius hinge, closers, threshold and sweeps -Von Duprin 9947 US28 $7,380.00 EXCLUSIONS: -Permits -Brick repair if needed -Final cleaning -Wiring Contract Pro # BS Maplewood Community Center 19 April 2007 6 *d HIS *IN &CI :b 16A7 41 idw For the sum of SU13JECT TO T116SECONDITfONS, ThIi liMposaisVp NOT INCLUDED UEMING OR p� oj Rr orsedes an oih=prd p en and 110 repr oseAn nIonsaftr Man %hooe mciuded in We orade cned sheets and drawings are piAdizig upon thi firm WorkvA be sxecutcd as p(ompqy a$ polisibit men rtr4lpt of order subj to Bay conditions beyond our tontrD as 4*63, 490S Of God e!C. An emia j be choMe v4j made for all avart unt wore, We do not (opiate I)MOR90ft or dameau urje3a directly caused by out rmpicyi WO rftM Me right to cwW any tiericarerrare pdDrto aMpPlanctl- you accept this elb-aw Yet use your own contract form, it it understood that we wilt (, and maka &par I rcufatwe py;5fft Otherwise uilnkcd by fimthm Possi. Unlss -onti'a this PMP the w period fa Any dsPu CO ped ILI— or dMemneas ih� b e au As material hxnlmedand warx p d rig the 010 is to Do poid us on or bofo,c the tenth Of The following morim, Balance to MATERIAL ONLY SALES: upon receipt Of hlvwce. Accepted for Contract Contractor,ow erTenant �or Accepted for Contract Agent I Date Date PROPOSAL SUBJECT TO CHANGE WITHOUT NOTICE UNTIL SIGNED FOR CONTRACT BY 80TH PARTIES, NO FINAL CLEANINO OR PROTECTION Bob Schultz - FOR PROPOSAL 7- ERLS 'IN Ndlql:� 000 '6t 'JdV Agenda Item 19 TO: Greg Copeland, City Manager FROM: Larry Farr, Chief Building Engineer SUBJECT: MCC Projects DATE: April 30, 2007 for May 14, 2007 City Council Meeting 01111 a*1111111)o 0010 With the number of approved projects f0rthHK88 Community Center (KXCC)in 2007 staff is recommending that we process them on one request, shortening the process time and giving city council line ihann veto ability to decide on the projects. If projects are not approved at this time they may be resubmitted at a later date. The city council has approved ten projects for the MCC in the 2O07 fiscal year, seven of which are listed below. These following projects viUb8dnmeLhn]ughoVtLheye8r8nd vary in D8bJ[8 and cost. Following b8|Ovv each ib3[n is listed 8|On0 with o brief description, cost and fund bJbe appropriated from and to. The staff iG making these recommendations so this will not be covered in the discussion section for each item. Attachments will correlate with the discussion number. 1. MCC Main Roof Repair: After inspecting the MCC roof Central Roofing found many areas needed repairs to prevent water damage to the interior of the facility. This includes flashing areas, corners, joints, scuppers, and exposed areas. g9.084b3002-614-4410 2. Basket Ball Court Floor Small Repairs: This area in the area at the MCC in currently safety taped off and has the worst damage. The plan is to replace only the damaged area, there is a concern that the area may be larger once repair is started which will Ue determined 8L the time Of the repair. $18.400tO002-814-4410 3. Drain System and Drain Tile Exterior of Gym: |have combined these two items as they are related to correcting the water issue on the exterior of the MCC gym on the west and north side. We will utilize city staff and the Ramsey Count Work Force for this project tOnnininnize8xp8nseS.8teYeP(UnnnnerfronnEngin88ringh8s been assisting with this project f0rdnaiO@gRsO|UtionSonddSSign|GyOUt. $17,000 to 602-614-4410 4. Floor Covering Exercise Area: The MCC carpet in the exercise area on the third floor [f the MCC has become worn and frayed in several areas from usage over the years. The carpeting was installed in 1990. when Sm8rCiSe area was expanded. $9,400 to002-014-4410 5. Electronic Sign Display White Bear Avenue: The MCC electronic sign display at the MCC was damaged in a severe storm in 2005 that rendered it unusable. The main display board before being damaged was also loosing its brightness so it was hard to read from White Bear Avenue in daylight. The replacement sign will incorporate the latest technology GS well @S being user friendly and energy efficient. $34,300[08O2-814-443U 0. Pool Area Tile Replacement and R8grout8d: The MCC pool area tile was installed in 1993 when the facility was constructed. There have been minor repairs over the years but there are now several areas that need to be regrouted or caulked. This will protect the tile, extend the life of the tile and prevent injury to users from the exposed edges of the tile. $11 7. Parking Lot Light PO|8P8inUn0& Repair: The MCC parking lot light poles are in need 0f repair 8Ddp@iDdDgduRtO8xp0Sur8tOth88|8nl8ntS.d8Qn8g88DdS8|t spray in the winter. The majority ofthHr8p8ingGrRnR8d8d0nUl9|Vvv8r8pe8s which will reduce the expense. The Ramsey County Work Force will be used for portions nf this project. $0,000 b}682-014-4410 RECOMMENDATION Staff iarequesting city council approval to spend city funds of $135.584 transferred from the General Fund Contingency Funds tO802-814-441O and 8O2-814-443O8Slisted above to complete these projects throughout the 2007 fiscal year. wvdocumntsIM(C budgoVmcc; projects 2007A1 (763) 572-0660 CURB 1101110 FAX (763) 572-0230 !AN SINCI� 1920 Roofing and Sheet Metal Work - Waterproofing October 31, 2005 City of Maplewood Attn: Larry Farr 1830 county Road B Maplewood, MN 554109 Reference: Preventative Maintenance The undersigned proposes to furnish all labor and equipment and to finish in a workmanlike manner all work as noted below: SPECIFICATIONS: Roofs A, B, C, D, E, F, G, H, J, K, M, N, 0 1. Clean all base flashing end laps and corners on parapet walls and curbs of dirt, loose bitumen and gravel. 2. Apply a three (3) Ply repair process of mastic, embedded Fiber-Mesh, mastic on all end laps and corners on all parapet walls and curbs. (approx 1010 joints and corners) 3. Remove cracked caulk on metal coping cap flashing, as noted in photo #12 on Roof B and install new caulk. Roof L (Gym Roof) 1. Clean areas open field seams and parapet base flashing laps of loose granules and dirt. 2. Apply a three (3) Ply repair process of Mastic, embedded Fiber-Mesh, Mastic to open field and cracked parapet end laps and corners. All of the above work will be provided for the sum of Nine Thousand, Nine Hundred Eighty-four Dollars ($9.984.00). Roof Area L (Gym Roof) -Spring Work 1. In the spring when weather permits and temperatures are above 40 °F and rising for at least 24 hours. 2. Power wash Mineral Surface Modified Bitumen to remove loose granules and dirt. 3. Remove T-6" x 35' (1.25 Squares) of roofing and insulation in NW corner of valley and properly dispose. 4. Install new insulation to consist of 3" tapered isocyaranurate and 1 /2" fiberboard insulation. 5. Install new modified bitumen material over insulation and tie into existing roof. 6. Cut open all blisters and repair. 7. Install GAF TOPCOAT Liquid Elastomeric Roofing Membrane in accordance with published manufacturers recommended and specifications to the field and base flashing. a. Flash in all end laps and field seams with flashing material b. Flash in all end all end laps and transitions with flashing material c. Flash in curbs with mesh and flashing material d. Install GAG TOPCOAT BASE AND FINISH COAT to field and parapet walls. 8. GAF to provide a 10 year Watertight Warranty upon completion and inspection All of the above work will be provided for the sum of Fifty-one Thousand, Four Hundred, and Twenty-seven Dollars ($51,427.00). We carry worker's compensation, property damage and public liability insurance. Payment Terms: Net 10 days. Note: This proposal is subject to a price revision if not accepted, by contract, within 30 days. Chuck Suchy ACCEPTED BY: Roof Maintenance DATE: Proposal page 2 NEM� � TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Steve Kummer, Civil Engineer 11 SUBJECT: Rainbow/Maple Ridge Driveway Improvement, City Project 07-03 a. Resolution Accepting Project Plans and Specifications b. Resolution Ordering Preparation of Assessment Roll c. Resolution Accepting Assessment Roll and Calling for Public Hearing on June 11, 2007 DATE: May 4, 2007 INTRODUCTION At the April 23, 2007 council meeting, the city council authorized the preparation of plans and specifications for the improvements on the loading dock entry driveway from Gervais Avenue into the Maple Ridge Shopping Center at 2515 White Bear Avenue. Final plans for the above referenced project have been completed. The total estimated project cost including engineering time, coordination and construction is $17,760. Since the estimated cost does not exceed $25,000, no ad for bid or bid opening is required. It is likely that city forces (or day labor) will be used to complete the work. The city council shall consider approving the attached resolutions for (a) accepting the project plans and specifications and (b) ordering preparation of the assessment roll. The assessment roll is completed and attached. If the preparation of the assessment roll is approved, then the council may move forward with a resolution accepting the roll and calling for a public hearing for 7:00pm on June 11, 2007. Background The proposed project area is illustrated on the attached exhibits. The westernmost driveway ingress/egress to the Maple Ridge Shopping Mall, located at 2515 White Bear Avenue, needs repairs and modifications in order to correct pedestrian safety issues and increase accessibility to large delivery trucks. Due to resident complaints, the City has initiated the public improvement process in order to address these concerns. Discussion The amounts proposed to be assessed for the Maple Ridge Driveway Improvements are dependent on the total cost of the work to be completed. The cost of the work to be done will be 100% assessed back to the owners of the Maple Ridge Shopping Center. An abridged version of the assessment roll is provided. A complete detailed version of the assessment roll is available in the office of the city engineer. It is recommended that the assessment hearing for the Rainbow/Maple Ridge Driveway Improvement, Project 07-03, be scheduled for 7:00 p.m., Monday, June 11 th 2007. Budget Impact The current action will not affect the approved project budget. RECOMMENDATION It is recommended that the city council approve the attached resolutions for the Rainbow/Maple Ridge Driveway |rnpn}v8nl8rt. Project 07-03 GShJU0vvs: o. Resolution accepting plans and specifications. b. Resolution ordering preparation of the assessment roll. C. Resolution ordering the assessment hearing k}b8 scheduled for Monday, June 11"'.2UO7 at 7:00pm in the City Council chambers. Auoo»monm: 1. Resolution Ordering Assessment Roll Hearing 2. Abridged Assessment woo n. Location Map WHEREAS, pursuant to resolution bvthe city council on April 23 , 2007, plans and Sp9oihootiOnS for the Rainbow /Maple Ridge Driveway |[npnOvR[n9ntS. City Project 07-03. have been prepared by (Or under the direction of) the city 8OgiD88r, who has p[GSSDtSd such p|oDS and specifications LV the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY CW MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the city engineer. RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the city engineer will assign dGy|@bD[f0rth8R@iDbOvv/M8o|8Rido9Dhv9vv@y NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without n]g8nj to cash v8|V8tion, as provided by law, and they shall file 8 copy Vfsuch pn]pVg8U assessment in the city office for inspection. FURTHER, the clerk shall, upon completion Of such proposed assessment notify the council RESOLUTION [}R[}EFf|NG ASSESSMENT ROLL HEARING WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared an assessment roll for the Rainbow/Maple Ridge Driveway Improvement, City Project O7-03 assessment roll is on file in the office of the city engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, 1. A hearing shall b9 held On the 11th day of June 2807.Ek the city hall aU7:UUp.nn.k}pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk iG hereby directed to cause 8notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices t0 the owners of all property affected bv said assessment. 3. The notice Vf hearing shall state the date, time and place [f hearing, the general nature of the improvement the area tOb8 assessed, that the proposed assessment roll ksOD file with the clerk and city engineer and that written or oral objections will be considered. w _ w a I� I I I° I 0 I $ I I � I I I k v 5 I u � I 0 R 3 E Agenda Item 111 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Michael Thompson, Civil Engineer I SUBJECT: Brookview Area Street Improvements, Project 07-01 1. Resolution Approving Plans and Advertising for Bids 2. Resolution Ordering Preparation of Assessment Roll 3. Resolution Accepting Assessment Roll and Ordering Assessment Hearing for June 25 2007. DATE: May 2, 2007 Final plans and specifications for the above referenced project have been completed and are ready to be advertised for bids. The proposed bid opening for this project is scheduled for 10:00 a.m., Thursday, June 14, 2007 at city hall. Following the approval of plans and advertise for bids, the next step in the improvement process is to order preparation of the assessment roll and approve the assessment roll then call for an assessment hearing. The award of bid would be considered by the city council at the June 25, 2007 city council meeting after the assessment hearing is conducted. Background Only costs related to the street improvements are proposed to be assessed and are not directly dependent on the actual amount of the bid, rather on a predetermined assessment rate established in the city's pavement management policy. The method of assessment is the same as was outlined in the feasibility study. The proposed assessments will be for costs relating to the street and utility improvements to the benefiting properties abutting the project streets. The assessments for the street and storm are shown below: Residential Rates: 0 $4,960 /unit for full street reconstruction (adding or replacing curb & gutter). • $3,700 /unit for partial street reconstruction (utilizing existing curb & gutter). • $820 /unit for drainage improvements. Commercial or Multi-Family Rates: • $99.20 /Front Ft. for full street reconstruction (adding or replacing curb & gutter). • $74.00 /Front Ft. for partial street reconstruction (utilizing existing curb & gutter). • $16.40/Front Ft. for drainage improvements. Discussion Currently the project streets are in disrepair and drainage infrastructure is limited. The streets are to be reconstructed and the proposed street widths and alignments are to match existing widths and alignments. All streets are proposed to have concrete curb and gutter. Drainage improvements are proposed to better catch street runoff and provide for water quality treatment to the neighborhood runoff. A combination of rain gardens, infiltration basins, and sump structures will provide the needed treatment. Agenda Item 111 The project involves the reconstruction [f approximately 1.7Snni|Hs of residential street with associated storm Sevver, sanitary sewer main n3p8ira and storm water treatment. In addition to the 1.78 nnikeS, the project now includes an overlay of the westbound Hudson Place fronnthe ramp to McKnight Road, 8pprOxinn8L8|y 0.20 nni|8S. After listening to residents concerns and analyzing the Gir88L. an overlay would best address this section of street. The proposed assessments for the Brookview Area Street Improvements total $825.743.31.Acopy of the pending assessment roll is provided as a supplement to this report. PROJECT BUDGET The project costs and funding sources as outlined in the feasibility st are still in order. The ci added overlay work ou Hudson Ploc��between the ramp and }�xad,ammbVeJabove. This 0.2Azu�eaof i mproved hm Mn/DOT after the lane expansion improvements Lo|-g4. The city has uotificd&Yo/[)()T of this work and the city feclmMn/I)()T should be responsible for oponioo of associated costs. The overlay cost provided by the City's consultant, SED, including overhead was estimated a1approximately $75,000. The city has o:gocoLedMo/I)()T cover the estimated construction costs of$50,0AA while the city will pay the remaining overhead costs. Estimated Pmoiect Costs Street Improvements $ 2.830 Drainage Improvements $ 475,154 Sanitary Sewer Improvements $ 88,107 Water System Improvements 30.000 TOTAL ESTIMATES $ 3.198 Financial Source Feasibility Recommendation Speci Assessments Sanitary Sewer Fund $ 118 Driveway Program $ 30.000 City VV/\CFund $ 97.400 8L Paul Water $ 0 Environmental Utility Fund $ 400.000 k8UniCip@| State Aid Funds -int8[DG| $ 500,000 Municipal State Aid Bonds $ 200.004 Mn/DOT Berm cost-share $ 30 City —G[) Improvement Bonds $ 902,375 TOTAL ESTIMATES $3.198.548 |tiSrecommended that the city council approve the attached resolutions for the Brookwiew Area Street Improvements, Project O7-01: Approving Plans and Advertising for Bids, Ordering the Preparat ofthe Assessment Roll, and Accepting Assessment Roll and Ordering Assessment Hearing. Attachm 1 Resolution Approving Plans and Advertising for Bids 2. Resolution Ordering Preparation m Assessment Roll o. Resolution Accepting Assessment Roll and Ordering Assessment Hearing 4. Location Map 5. Pending Assessment Roll RESOLUTION APPROVING PLANS ADVERTISING FOR BIDS WHEREAS, pursuant t0 resolution passed bv the city council on March n6 plans and specifications for BrookviewArea Street Improvements, Project 07-01, have been prepared by (or under the direction of) the city engineer, who has presented such plans and specifications to the council for 8pprov8|. NOW, THEREFORE, BE|T RESOLVED BY THE CITY COUNCIL [)F THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, 8 copy of which are attached hereto and made 8 part hereof, are hereby approved and ordered placed on file in the office of the city clerk. 2. The city clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin 8n advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall b8 published twice, 8t least ten days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened @DdCODSidRr8dbvthmC0uDCi|8t10:00@.nl.ODth814thdGyOfJUOm.2007.8tthRCitvh@U8ndth8tnObidS Sh8|| be considered unless sealed and filed with the clerk and accompanied by certified check orbid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The city clerk and city engineer are hereby authorized and instructed to receive, open, and read aloud bids received 8t the time and place herein noted, and b} tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of June 25 1h 2007. RESOLUTION ORDERING PREPARATION OF ASSESSMENT A WHEREAS, the city clerk and city engineer will receive bids for the Brookview Area Street |rDpnJvSD18Ots, City Project 07-01. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to C8Sh valuation, as provided by |avv and they Sho|| file 8 copy of such proposed assessment in the city office for inspection. FURTHER, the clerk shall, upon completion Of such proposed assessment notify the council RESOLUTION [}R[}EFf|NG ASSESSMENT ROLL HEARING WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared an assessment roll for the BnJOkvievv Area Street Improvements, City Project O7-01.@DdUl9SoidGSs8SS[nSDt nJ|| iSonfile in the office of the city engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, 1. A hearing shall b9 held On the 25th day of June 2807.Ek the city hall aU7:UUp.nn.k}pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk iG hereby directed to cause 8notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices t0 the owners of all property affected bv said assessment. The notice Vf hearing shall state the date, time and place Vf hearing, the general nature Cfthe improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written Or oral objections will b8considered. 7 J 1 1 l 1; Tanners I La ke N 12J JAMES DR. ° Lu 68 Q J W J Q J TILE CRE ARK Pa rk J >- J o z J Q B �O�ONP� P w ° ry U PPER AFTON RD. U o IL 4 R ~ 35 120 ry z Street Improvements no scale EXHIBIT 1 Project Streets CITY PROJECT 07 -01 3 - 'T 1:7 i1�/ 1 T1 ►� BROOKVIEW AREA STREET IMPROVEMENTS PENDING ASSESSMENT INFORMATION CITY PROJECT 07 -01 PARCEL ID TAXPAYER STREET NUMBER STREET RESIDENTIAL UNITS FRONT COMMERCIAL FOOTAGE STORM ASSESSMENT STREET ASSESSMENT TOTAL ASSESSMENT 12822120023 REGINALD E BRONSON 186 BROOKVIEW CT 1 - $820.00 $3,700.00 $4,520.00 12822120032 RICHARD L HAYS 187 BROOKVIEW CT 1 - N/A $3,700.00 $3,700.00 12822120024 LAVERNE S NUTESON 192 BROOKVIEW CT 1 - $820.00 $3,700.00 $4,520.00 12822120031 ROBERT W MACK 193 BROOKVIEW CT 1 - $820.00 $3,700.00 $4,520.00 12822120025 THOMAS D ALTRICHTER 200 BROOKVIEW CT 1 - $820.00 $3,700.00 $4,520.00 12822120030 THOMAS D AUSTIN 201 BROOKVIEW CT 1 - N/A $3,700.00 $3,700.00 12822120026 MICHAEL E ZSCHOKKE 210 BROOKVIEW CT 1 - $820.00 $3,700.00 $4,520.00 12822120029 BLANCA R GONZALEZ 211 BROOKVIEW CT 1 - N/A $3,700.00 $3,700.00 12822120027 CHARLES H BERG TRUSTEE 216 BROOKVIEW CT 1 - $820.00 $3,700.00 $4,520.00 12822120028 CARL G ADAMSON 221 BROOKVIEW CT 1 - NIA $3,700.00 $3,700.00 12822110011 CITY OF MAPLEWOOD 0 BROOKVIEW DR 1 - N/A EXEMPT $0.00 12822210010 JACOUE A NELSON 2431 BROOKVIEW DR 1 - $820.00 $3,700.00 $4,520.00 12822210009 JOSEPH T RECCHIO 2439 BROOKVIEW DR 1 - $820.00 $3,700.00 $4,520.00 12822210011 CHARLES J DIEDERICH 2442 BROOKVIEW DR 1 - $820.00 $3,700.00 $4,520.00 12822210008 JON C ELIZONDO 2447 BROOKVIEW DR 1 - $820.00 $3,700.00 $4,520.00 12822210012 RONALD H KUBINSKI 2450 BROOKVIEW DR 1 - $820.00 $3,700.00 $4,520.00 12822210007 AM V NGUYEN 2455 BROOKVIEW DR 1 - $820.00 $3,700.00 $4,520.00 12822210013 ELIZABETH J WALKER 2458 BROOKVIEW DR 1 - $820.00 $3,700.00 $4,520.00 12822210014 FLOY L ASHLEY 2466 BROOKVIEW DR 1 - $820.00 $3,700.00 $4,520.00 12822210006 PAO HER 2473 BROOKVIEW DR 1 - $820.00 $3,700.00 $4,520.00 12822210015 DONALD L BROSKY 2474 BROOKVIEW DR 1 - $820.00 $3,700.00 $4,520.00 12822210016 JAMES F FERMAN 2480 BROOKVIEW DR 1 - $820.00 $3,700.00 $4,520.00 12822210005 PERRY L ENGLE 2481 BROOKVIEW DR 1 - $820.00 $3,700.00 $4,520.00 12822210017 TIMOTHY V MILLER 2488 BROOKVIEW DR 1 - $820.00 $3,700.00 $4,520.00 12822210004 WAEL H ABDELKADER 2489 BROOKVIEW DR 1 - $820.00 $3,700.00 $4,520.00 12822210018 SHARON L UTGAARD 2496 BROOKVIEW DR 1 - $820.00 $3,700.00 $4,520.00 12822120052 JAMES A BLOEMENDAL 2510 BROOKVIEW DR 1 - $820.00 $4,960.00 $5,780.00 12822120053 ROBERT R ARNOLD 2516 BROOKVIEW DR 1 - $820.00 $4,960.00 $5,780.00 12822120045 HOUA VANG 2519 BROOKVIEW DR 1 - $820.00 $4,960.00 $5,780.00 12822120054 PATRICK J SCOLES 2524 BROOKVIEW DR 1 - $820.00 $4,960.00 $5,780.00 12822120055 LILA H MILLAR 2530 BROOKVIEW DR 1 - $820.00 $4,960.00 $5,780.00 12822120056 MERLE C BAH 2554 BROOKVIEW DR 1 - NIA $4,960.00 $4,960.00 12822120057 PETER F MANDOUX 2566 BROOKVIEW DR 1 - N/A $4,960.00 $4,960.00 12822120022 NIKKI ERPELDING 2571 BROOKVIEW DR 1 - N/A $4,960.00 $4,960.00 12822120058 BETH A HURLER ULRICH 2574 BROOKVIEW DR 1 - NIA $4,960.00 $4,960.00 12822120021 TEKLEMICHAEL A SOQUAR 2579 BROOKVIEW DR 1 - NIA $4,960.00 $4,960.00 12822120059 GARY M WASMUNDT 2580 BROOKVIEW DR 1 - NIA $4,960.00 $4,960.00 12822120060 METTA BELISLE TRUSTEE 2594 BROOKVIEW DR 1 - N/A $4,960.00 $4,960.00 12822120006 SENG LEE 2597 BROOKVIEW DR 1 - N/A $4,960.00 $4,960.00 12822120061 GOODRICH E SMITH 2604 BROOKVIEW DR 1 - N/A $4,960.00 $4,960.00 12822120007 BRIAN FISCHER 2605 BROOKVIEW DR 1 - NIA $4,960.00 $4,960.00 12822120008 JOSEPH M GROPPOLI 2613 BROOKVIEW DR 1 - NIA $4,960.00 $4,960.00 12822120062 CHARLES A NELSON 2614 BROOKVIEW DR 1 - $820.00 $4,960.00 $5,780.00 12822110034 MURIEL H ROWE 2620 BROOKVIEW DR 1 - N/A $4,960.00 $4,960.00 12822110007 MICHAEL T JONES 2627 BROOKVIEW DR 1 - N/A $4,960.00 $4,960.00 12822110033 DALE EDWARD MONTBRIAND 2630 BROOKVIEW DR 1 - NIA $4,960.00 $4,960.00 12822110008 GARY C EDGETT 2633 BROOKVIEW DR 1 - NIA $4,960.00 $4,960.00 12822110032 SHELLEY D CARLSON 2636 BROOKVIEW DR 1 - NIA $4,960.00 $4,960.00 12822110009 ROBIN D PLAN 2641 BROOKVIEW DR 1 - N/A $4,960.00 $4,960.00 12822110031 ROBERT D LOFGREN 2646 BROOKVIEW DR 1 - N/A $4,960.00 $4,960.00 12822110010 JEFFREY T BOSTON 2647 BROOKVIEW DR 1 - N/A $4,960.00 $4,960.00 12822110030 GERALD A MOLLER 2650 BROOKVIEW DR 1 - NIA $4,960.00 $4,960.00 12822110029 MICHAEL R HUDON 2656 BROOKVIEW DR 1 - NIA $4,960.00 $4,960.00 12822110012 JOSEPH A KOREA 2659 BROOKVIEW DR 1 - N/A $4,960.00 $4,960.00 12822110028 CHRISTOPHER D JENSEN 2666 BROOKVIEW DR 1 - N/A $4,960.00 $4,960.00 12822110013 JOYCE J KOREA 2667 BROOKVIEW DR 1 - N/A $4,960.00 $4,960.00 12822110035 DAKOTA COMMUNITIES ING 2675 BROOKVIEW DR 1 - NIA $4,960.00 $4,960.00 12822110027 WILLIAM E PICKETT 2676 BROOKVIEW DR 1 - NIA $4,960.00 $4,960.00 12822110036 ALMOND F HENTHORNE 2685 BROOKVIEW DR 1 - N/A $4,960.00 $4,960.00 12822110026 RAYMOND A JOHANEK 2686 BROOKVIEW DR 1 - N/A $4,960.00 $4,960.00 12822110025 THOMAS J PENNING 2690 BROOKVIEW DR 1 - N/A $4,960.00 $4,960.00 12822110037 RINKEL FAMILY LIMITED PARTNERS 2695 BROOKVIEW DR - 215.00 N/A $21,328.00 $21,328.00 12822110024 STEVEN A TUFENK 2700 BROOKVIEW DR 1 - NIA $4,960.00 $4,960.00 12822110023 ERIK A SRIGLEY 2706 BROOKVIEW DR 1 - NIA $4,960.00 $4,960.00 12822110022 COMMERS CLOVER II LLP 2714 BROOKVIEW DR - 130.00 $2,132.00 $12,896.00 $15.028.00 12822110018 RINKEL FAMILY LIMITED PARTNERS 0 CENTURY AVE N - 240.00 $3,936.00 $23,808.00 $27,744.00 12822110021 DONALD ROEMER 135 CENTURY AVE N - 112.68 $1,847.95 $11,177.86 $13,025.81 12822210028 RONALD N SCHLANGEN 130 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822210029 JAMES GUNDERSON 131 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822210030 BRAD A WHITE 137 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822210043 FRANCIS D STURZL 140 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822210031 CRESTVIEW PROPERTIES LLC 147 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822210042 GEOFF T TILSEN 148 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822210026 GENE T KULZER 152 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822210032 SEAN C ANDERSON 155 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822210033 JILLIAN CROLL 165 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822210025 CHARLES FERRISE 170 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 1 of 2 BROOKVIEW AREA STREET IMPROVEMENTS PENDING ASSESSMENT INFORMATION CITY PROJECT 07 -01 PARCEL ID TAXPAYER STREET NUMBER STREET RESIDENTIAL UNITS FRONT COMMERCIAL FOOTAGE STORM ASSESSMENT STREET ASSESSMENT TOTAL ASSESSMENT 12822210034 JOHN B BLUMER 175 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822210041 PATRICK B YANG 187 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822210024 DONALD E DISSELKAMP TRUSTEE 188 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822210040 CEDRIC E FOX 199 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822210023 ROBERT J OLIVEIRA 200 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822210022 JOHN M RASMUSSEN TRUSTEE 212 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822210037 STEPHEN BERGK 215 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822210038 GERALD F GRANT 221 CRESTVIEW DR N 1 - $820.00 54,960.00 $5,780.00 12822210021 ALVIN C BIERBAUM 222 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822210020 FRED B MCCORMICK 230 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822210039 APOSTOLIC BIBLE INSTITUTE 235 CRESTVIEW DR N 1 - $820.00 $4,960.00 $5,780.00 12822120009 DANIEL J GRZYWINSKI 177 FERNDALE ST N 1 - NIA $4,960.00 $4,960.00 12822110006 CYNTHIA A PEARSON 180 FERNDALE ST N 1 - NIA $4,960.00 $4,960.00 12822120010 JEROME I HUNGER 187 FERNDALE ST N 1 - NIA $4,960.00 $4,960.00 12822120011 PAUL V HAIDER 193 FERNDALE ST N 1 - NIA $4,960.00 $4,960.00 12822110005 LISA MARIE HAWKINSON 198 FERNDALE ST N 1 - N/A $4,960.00 $4,960.00 12822120012 CLYDE W WILLIAMS 2 199 FERNDALE ST N 1 - N/A $4,960.00 $4,960.00 12822120013 KENNETH I WOLFE 203 FERNDALE ST N 1 - NIA $4,960.00 $4,960.00 12822110004 ROBERT JAMES GROE 204 FERNDALE ST N 1 - NIA $4,960.00 $4,960.00 12822110003 LORENA MAITREJEAN 210 FERNDALE ST N 1 - NIA $4,960.00 $4,960.00 12822120063 JAMES M KACZMARCZIK 211 FERNDALE ST N 1 - N/A $4,960.00 $4,960.00 12822110002 WALTER L MCLAURIN 214 FERNDALE ST N 1 - N/A $4,960.00 $4,960.00 12822110001 GREGORY M WHITTIER 218 FERNDALE ST N 1 - NIA $4,960.00 $4,960.00 12822210001 CHRIST METHODIST CHURCH 2500 HUDSON PL - 909.84 $14,921.38 $90,256.13 $105,177.50 12822120038 SANDRA MEDINA 2510 HUDSON PL 1 - $820.00 $4,960.00 $5,780.00 12822120001 KIRK J NELSON 2600 HUDSON PL 1 - $820.00 $4,960.00 $5,780.00 12822120005 E TODD VOLKMEIER 176 MCCLELLAND ST 1 - N/A $4,960.00 $4,960.00 12822120004 LUCAS R HONERBRINK 184 MCCLELLAND ST 1 - NIA $4,960.00 $4,960.00 12822120020 KEITH S WEBER 195 MCCLELLAND ST 1 - NIA $4,960.00 $4,960.00 12822120003 HUMBERTO C GONZALEZ 196 MCCLELLAND ST 1 - NIA $4,960.00 $4,960.00 12822120019 DEUTSCHE BANK NAT TRUSTEE 201 MCCLELLAND ST 1 - NIA $4,960.00 $4,960.00 12822120002 CHERYL TVEIT 204 MCCLELLAND ST 1 - $820.00 54,960.00 $5,780.00 12822120018 ERVIN L KNUTSON 209 MCCLELLAND ST 1 - N/A $4,960.00 $4,960.00 12822120017 GREGORY G MEHSIKOMER 219 MCCLELLAND ST 1 - NIA $4,960.00 $4,960.00 12822120016 BEVERLY K LOKEN 221 MCCLELLAND ST 1 - $820.00 $4,960.00 $5,780.00 12822120046 JOAN L GRIEMANN 185 ODAY ST N 1 - $820.00 $4,960.00 $5,780.00 12822120033 LILA H MILLAR 188 ODAY ST N 1 - $820.00 $4,960.00 $5,780.00 12822120034 RONALD D PRICE 196 ODAY ST N 1 - N/A $4,960.00 $4,960.00 12822120047 SARAH TEPLEY 201 ODAY ST N 1 - $820.00 $4,960.00 $5,780.00 12822120035 LUE MOUA 204 ODAY ST N 1 - NIA 54,960.00 $4,960.00 12822120048 RICHARD A JOHNSON 207 ODAY ST N 1 - $820.00 $4,960.00 $5,780.00 12822120036 LEROY B OLSEN 212 ODAY ST N 1 - N/A $4,960.00 $4,960.00 12822120049 JEFFREY A SCHOW 213 ODAY ST N 1 - $820.00 $4,960.00 $5,780.00 12822120050 RAYMOND J WESTPHALL 219 ODAY ST N 1 - $820.00 $4,960.00 $5,780.00 12822120037 JUSTIN J MCCLELLAN 220 ODAY ST N 1 - NIA $4,960.00 $4,960.00 12822120051 STEPHEN R HARBERTS 225 ODAY ST N 1 - $820.00 $4,960.00 $5,780.00 12822210003 CHARLES D ROWE 179 STERLING ST N 1 - $820.00 $4,960.00 $5,780.00 12822120044 PAUL D WEBER 180 STERLING ST N 1 - $820.00 $4,960.00 $5,780.00 12822210002 DAVID M ZAIMAN 189 STERLING ST N 1 - $820.00 $4,960.00 $5,780.00 12822120043 DONALD J HELMINICK 190 STERLING ST N 1 - $820.00 $4,960.00 $5,780.00 12822120042 JOHNNY JONES 200 STERLING ST N 1 - $820.00 $4,960.00 $5,780.00 12822120041 DANA M LIENKE 208 STERLING ST N 1 - $820.00 $4,960.00 $5,780.00 12822120040 ROLAND G KNYPHAUSEN 210 STERLING ST N 1 - $820.00 $4,960.00 $5,780.00 12822120039 VANG KONG 222 STERLING ST N 1 $820.00 $4,960.00 $5,780.00 RESIDENTIAL COMMERCIAL STORM UNITS FRONT ASSESSMENT FOOTAGE TOTALS= 126 1607.52 $77 2007 ASSESSMENT RATES: STREET ASSESSMENT TOTAL ASSESSMENT $747,965.98 $825,743.31 TOTAL = $$2$,743.31 RESIDENTIAL STORM SEWER = $820.001UNIT RESIDENTIAL FULL STREET RECONSTRUCTION = $4,960.00/UNIT RESIDENTIAL PARTIAL STREET RECONSTRUCTION = $3,700.00/UNIT COMMERCIAL STORM SEWER = $16.401FRONT FOOT COMMERCIAL FULL STREET RECONSTRUCTION = $99.20 /FRONT FOOT COMMERCIAL PARTIAL STREET RECONSTRUCTION = $74.00 /FRONT FOOT NOTES: PROPERTIES LABELED "NIA" WERE PREVIOUSLY ASSESSED FOR STORM SEWER UNDER CITY PROJECT 73 -14 OR 78 -20 OR BOTH. 2 ACCORDING TO THE CURRENT RESIDENT OF 199 FERNDALE ST N, CLYDE W WILLIAMS IS NO LONGER THE OWNER. THE CITY HAS NOTIFIED THE RAMSEY COUNTY ASSESSOR'S OFFICE. 2 of 2 Agenda Item 112 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director/City Engineer SUBJECT: Mogren Street Improvements, Beam to County Road D, City Project 06-17, Resolution Adding Trail Improvement between Hazelwood and Kennard to City Project DATE: May 3, 2007 As part of the Legacy Village project, the City collected tax abatement fees for the construction of a trail along the Power Lines from Hazelwood to and extending through Kennard tunnel. Those funds are available and the construction of the trail should be included in an area project. Alternate bids were received within the Beam Avenue project to be awarded during this meeting. Transfer of these funds for that project is recommended. Background This segment of trail was planned as part of the area improvements. The tunnel under Kennard was constructed with that street improvement project in 2004. The funds for the trail were placed in reserve to await the development of the area. Those bond funds need to be expended within 4 years of the bond sale, which requires completion of the project in 2007-08. Prices for the work were received with the bids for the Beam Avenue work, which is within the area. The bond sale was for $75,000 and the estimated cost of the work is less than $50,000, depending on the extent of grading. With engineering design and inspection, the final costs will be within the $75,000 budget. It is recommended that the attached motion be adopted transferring these funds to the Mogren Street Improvements budget for completion. RECOMMENDATION It is recommended that the city council approve the attached resolution approving the transfer of $75,000 of tax abatement funds for the construction of the trail along the power lines between Hazelwood and Kennard into the project fund for City Project 06-17. Attachments: 1. Resolution 2. Location Map TO CITY PROJECT 06-17 WHEREAS, the City Council of the City of Maplewood desires that a trail be constructed between Hazelwood Street and Kennard Street along the power lines within the Legacy Village development, and WHEREAS, the City Council has previously issUed tax abatement bonds for the cost of the construction of said trail in the amount of$75,0OU WHEREAS, said bond funds need tOb8 expended in2U07-2OU8.and WHEREAS, the City is considering 8 project vv0linLh8Gr88c8|kedMogrenSLne8t|rnpr0vHmentG. City Project 06-17. NOW, THEREFORE, BE|T RESOLVED bv the City Council of the City of Maplewood that: 1. Said Trail Project iSh8PSbv8uth0rizmdtObRiDdud8dvvithiDth8ProeyctCODSid8r8tk]nSforCitv Project 06-17. 2. The Finance and Administration Manager is hereby authorized and directed to transfer the $75.000 in funds into the Project Fund for City Project 06-17. VADNAIS HEIGH 11 s4 9. COTTAGE LANE LN. 10, COTTAGE LANE LN. 11. COTTAGE LANE LN. @COUNTY ROAD D Q I Sunset HIGHRIDGE CT. Ridge Park z Q ` I of " U to w =; I J LYDIAUAVE. Ic-n- w� E t1 � P BEAM AVE. 0 T COUNTY ROAD COUNTY ROAD D CT. }I u D CIR. 1 VILLAGE TR. D 61 Q !1 g CHAMBERLAIN ST. t J t 8 v_ 6. ! LEGACY Q� O MINGWAY T 8. COTTAGE LANE LN. Ir 7 5 I1 COUNTY ROAD D 10. f-1 u 11 WOODLYNN Legg acy AVE. S Vifloge GVLD ~ Pa rfk re R 1. SUMMIT CT. ST. JOHN'S 2. COUNTRYVI CIR. BLVD. 3. DULUTH tn Z ? i— o w f l BEAM FO I"ZZ Location / Kohlman Lake \\ w >z 11 KOHLMAN g AVE. W I; \ - COUNTY ! ;' ROAD p kohlman CIO Park S� rGIJ ± {t} J Manufactured p { ��1,�\ I O J V) 1 Housing s �/, t Q Z O Estates 7D! I �e -)W Z � v w 5 2 h ° aN : 3 CT co ii w 4 CON ,NOR 0 AVE. Z ,ION AVE.. ! pFz W 4r 3 1 - J O 113 U tb i Iw �� )OKS �' � J CT. -J Q � j l � Q -J AVE TANT GERVAIS AVE. �kwY no scale o = w Markham Q Pond ,\I X C) �- Z Q North Hazelwood (fit} Q w Park w m C , c� R Z I O 1 J i ii W Z_jj tYM= � I i I w GO ; DEMONT I AVE. m >-' IBROOK I; E F G AVE. Harvest C) Park 0� I M ,I JFour NT A � 0 GRANDVIEW AVE. `. i Project Location Mogren Street Improvement 00 -17 LUM-1i Agenda Item |13 AGENDA REPORT TO: Greg Copeland, City Manager FROM: R. Charles Ahi Director ofPublic Works/City Engineer Steve Kummer, Civil Engineer 11 SUBJECT: Approval of Purchase for Testing Services on all City Improvement Projects in 2007 INTRODUCTION hia necessary to utilize the services ofon independent testing laboratory tn assist city inspectors in quality control On City Improvement Projects bJbeCOnstnUCtedin2UU7. Since these purchases will exceed the ordinance-allowed expenditure amount Cf $5,O0O for each separate improvement project and the purchases will be between $1O,000 and $50,000. two written quotations were obtained from prospective testing firms for the required services. Description Two quotes were received for testing services to be completed for the Desoto-Skillman Area Street Improvements for 2UUy. Each request for proposal included the scope of services along with 8set of the project plans, quantities and specifications. The companies involved iO soliciting @ price for services provided 8 similar scope 0f testing services essential for project qU8|itvconLn]|. The following companies submitted proposals with their proposed total cost of services for the Desoto-Skillman Area SLn8Et Reconstruction project: Compan Proposal Total Braun-|nterteC. Inc $36.139.00 Stork Twin City Testing Corp. $83,350.O0 (option "B") Budget Impact City staff recognizes that the proposal for services has been given for one of the City's public improvement projects. Since the [)8SOto-Ski||nloD area StnS8t project is the city's largest inlpnJv9Qn8Dt project for the 2007 construction yRGr, the tOb3| COSt of testing S8n/iQ8S for the city's SQn8||R[ projects (for Rx@nlp|8. the Bn]Okvi8vvArea SLn8EtS and the K8O0pen Street public improvements) is anticipated to be less than those services provided for the Desoto-Skillman area street project. Br8Vn|ntert8c came in with the lowest bid Vf$38.139{)0. Braun |niertRchas done reputable business with Maplewood 0n past City Improvement Projects 8ndLh8ycondnV8tok88pLh8irD0stSD0rnontiUwe on both geoteShnioa| consulting services and testing services. Unit costs for testing services provided bvBraun |nL8MBCvvi|| apply tnall 2007 projects as |isted. In gen8r8|, testing services on past street reconstruction projects have not exceeded the ordi nance-al lowed expenditure of $50.000. |tiSrecommended that the council authorize the City Engineer to enter into a contract for professional services with Braun-Intertec for testing and quality control services on City Improvement projects for 2007. Attachments 1 Quote fromsmun-Interteo 2. Quote from Stork Twin Cities Testing h� m o t u BRAUN INTERTEC May 3, 2007 Mr. Steve Kummer City of Maplewood 1902 County Road B East Maplewood, MN 55109 Re: Desoto- Skillman Kenwood Area Street Improvements City Project 06 -16 Maplewood, Minnesota Dear Mr. Kummer: Braun Intertec Corporation Phone. 651.4873245 1826 €3E3erkle Rood I 051.487.1812 Saint Paul, MN 551 10 WrrEr: la<:itm+n4erEec�ct�m Proposal SP -07 -02053 "Thank you for contacting us about the following upcoming street improvement project. The attached tabulation shows our estimated cost for this project based on the type and frequency of testing as shown on the project's material testing schedule that you provided and our proposed fee schedule for the City of Maplewood (a copy of which is also attached). In summary, the scope of our testing services will include: • Compaction tests for utility structure backfill (manhole and catch basins). • Compaction tests for utility trench backfill. • Compaction tests for street subgrades. • Compaction tests - for select granular borrow and aggregate base materials. • Gradation tests for select granular borrow and aggregate base materials. • Asphalt extraction and aggregate gradation for bituminous mixture. • Thickness and density tests on bituminous core samples obtained by contractor. • Concrete tests (air content, slump, temperature and compressive strength tests) for curb and gutters, sidewalks and driveways. • Nutrient analysis of select topsoil borrow. The number and/or personnel hours anticipated to complete the various tests are shown in the attached tabulation. If desired or needed, additional testing services can be provided at your request. We appreciate the opportunity to assist you in your testing needs. Our services will be provided under the terms of the attached General Conditions dated June 15, 2006. To authorize our work, please sign and return (mail or fax) the attached signature page. C;ele 3 ti3�g 50 yerta of �� - owtb thr(mgh sen)) Ce and trust City of Maplewood Proposal SP -07 -02083 May 3, 2007 Page 2 If you have questions, please call Phil Peterson at 651.487.7020. Sincerely, BRAUN INTEfUEC CORPORXHON Philli J. Pe2erson, PG p Associate Principal Attachments: 2007 Fee Schedule for City of Maplewood Cost Estimate for Desoto - Skillman Area Street Improvement Project Signature Page General Conditions (6/15/06) City of Maplewood Proposal SP -47 -024$3 May 3, 2007 Page 3 Signature Wage Authorization to Proceed: Re: Desoto - Skillman Area Street Improvements City Project 06x-16 Maplewood, Minnesota Braun Intertec appreciates the opportunity to present this cost estimate to you. It is being presented in duplicate so if it is acceptable, the original can be retained for your records and the copy can be signed and returned to us in its entirety as written authorization to proceed or as a confirmation of your verbal authorization. The estimated cost of $36,139 presented herein is based on the scope of services and the project's testing material schedule. Payment for services is due upon receipt of invoice, with interest added to unpaid balances after 30 days, in accordance with the attached General Conditions, which are part of this proposed contract. Authorization to Proceed: Please proceed according to the described scope of services and General Conditions. Client Authorized Signature Title 5pO702O83 Braun lntertec Corporation Client; City of Maplewood Project. Desoto- Skillman Area Streets, Maplewood, AN Braun .lntertec Proposal No.: SP -07- 021183 Prepared.51312007 Service Description.;;.. Unitst Unit Price. Soil Observations & Testing q2m pa ction Testin 1 Hours $ 53.00 Sieve analysis through No, 200 Sieve (ASTM . 0 136, D 1140 or C 117) Tests J 68 .00 Topsoil testing, MNDOT 3877B (with nutrients) T� ests 200.40 Nuclear moisture - density meter charge, per hour Hours 1235 Pro ctor test (ASTM i3 698 or ASTM D 1557) Tests 120,40 Trip charge Trips 20.04 Concrete Observations & T esting _ _ Concrete Testin ' Hours 53.00 C oncrete Cylinder Pick up j Hours j 40.04 Compressive strength of concrete cylinders (ASTM C 39), per unit Tests 21.QO Trip charge Trips 20.00 Pavement Observations & Testing Hours 53.00 Corn action Testin Nuclear moisture -densi meter char e, per hour Hours 12.75 P roctor test (ASTM D 698 or ASTM D 1557) Tests ', 120.00 Asphalt Content AST D 2172/6307) Tests 100,00 Extracted a ggre &ate g radation (ASTM D 5444) T ests 6 Thickness and density of pavem core (AST D 2726) - - -._ — -- - - _ Trip charge Trips 24.44 Engineering & Project Manag -- Project Manager Hours 108.00 Sr. Pro ject Engin ___ - -- ----- �..- Project As _ hours s, 53.00 - — Trip charge Trips l 20.00 Table 1: Estimated Casts 'age 9 of 4 Providing engineering and environmental solutions since 1957 BRAUN COST ESTIMATE 108.00 I N T E RTr E SP -07- 02083 Desoto - Skillman Area Streets 5,724.00 SidewalkslDriveways 8.00 Trips at 1.53 City of Maplewood Service Desc: Construction Testing Services Steve Kummer Curb & Gutter 64.00 Trips at 1.50 Hours per Trip 1902 County Road S East Maplewood, MN 55109 Work Location: City Project #06 -16 36.00 Hours 40.00 Maplewood, MN 36.00 Trips at 1.00 Hour per Trip Estimator: Peterson, Phillip J Description: Quantity: Units: U Pric Extension: Soil Observations & Testing 4,536.00 per unit Compaction Testing 64.00 Hours 53.00 3,392.00 UtilitieslRoadway 32.30 Trips at 2.00 Hours per Trip Subgrades Curb & Gutter 64.00 Sets of 3.00 Cylinders per S Sieve analysis through No. 200 Sieve (ASTM C 136, D 34,00 Tests 86.00 2,924.00 1140 or C 117) Trip charge 108.00 Topsoil testing, MNDOT 3877B (with nutrients) 1.00 Tests 200.00 200,00 Nuclear moisture- density meter charge, per hour 64.00 Hours 12.75 816.00 Proctor test (ASTM D 698 or ASTM D 1557) 8.00 Tests 120.00 960.00 Trip charge 32.00 Trips 20.00 640.00 Phase Total. Hours $8,932.00 Concrete Observations & Testing Concrete Testing 108.00 Hours 53.00 5,724.00 SidewalkslDriveways 8.00 Trips at 1.53 Hours per Trip Curb & Gutter 64.00 Trips at 1.50 Hours per Trip Concrete Cylinder Pick up 36.00 Hours 40.00 1,440.00 36.00 Trips at 1.00 Hour per Trip Compressive strength of concrete cylinders (ASTM C 39), 216.00 Tests 21.00 4,536.00 per unit SldewalkslDriveways 8.33 Sets of 3.00 Cylinders per S Curb & Gutter 64.00 Sets of 3.00 Cylinders per S Trip charge 108.00 Trips 20.00 2,160.00 Phase Total: $13,860.00 Pavement Observations & Testing Compaction Testing 207 00 Hours 53.00 1,060.00 10.00 Trips at 2.00 Hours per Trip Nuclear moisture- density meter charge, per hour 20.00 Hours 12.75 255.00 Proctor test (ASTM D 698 or ASTM D 1557) 2.00 Tests 120.00 240.00 Asphalt Content (ASTM D 2172/6307) 28.00 Tests 100.00 2,800.00 Extracted aggregate gradation (ASTM D 5444) 28. 00 Tests 69.00 1,932.00 Thickness and density of pavement core (ASTM D 2726) 36,00 Tests 34.00 1,224.00 Trip charge 10.00 Trips 20.00 200.00 Phase Total: $7,711.00 Engineering & Project Management Project Manager 42.00 Hours 108.00 4,536.00 Sr. Project Engineer 0.00 Hour 124.00 0.00 Project Assistant 20.00 Hours 53.00 1,060.00 Trip charge 2.00 Trips 20.00 40.00 Phase Total: $5,636.00 ;.« BRAUN COST ESTIMATE N T E RT C SP -07 -02083 Desoto - Skillman Area Streets SUMMARY Sail Observations & Testing Concrete Observations & Testing Pavement Observations & Testing Engineering & Project Management Total: 8,932.00 13,860.00 7,711.00 5,636.00 $36,139,00 General Condifi Our agreement ("Agreement') with you consists of these General Conditions and the accompanying written proposal or authorization. Section 1: Our Responsibilities 1.1 We will provide the services specifically described in our Agreement with you. You agree that we are not responsible for services that are not fairly included in our specific undertaking, Unless otherwise agreed in writing, our findings, opinions, and recommendations will be provided to you in writing. You agree not to rely on oral findings, opinions, or recommendations without our written approval. 1.2 In performing our professional services, we will use that degree of care and skill ordinarily exercised rider similar circumstances by reputable members of our profession practicing in the sa €ne locality. If you direct its to deviate from our recommended procedures, you agree to hold us harmless from claims, damages, and expenses arising out of your direction. 1.3 We wilt reference our field observations and sampling to available reference points, but we will not survey, set, or check the accuracy of those points unless we accept that duty in writing. locations of field observations or sampling described in our report or shown on our sketches are based on information provided by others or estimates made by our personnel. You agree that such dimensions, depths, or elevations are approximations unless specifically stated otherwise in the report. You accept the inherent risk that samples or observations may not be representative of things not sampled or seen and, further, that site conditions may change over time, 1.4 Our duties do not include supervising your contractors or commenting on, overseeing, or providing the means and methods of their work, unless we accept such duties in writing. We will not be responsible for the failure of your contractors to perforin in accordance with their undertakings, and the providing of our services will not relieve others of their responsibilities to you or to others. 1.5 We will provide a health and safety program for our employees, but we will not be responsible for contractor, job, or site health or safety unless we accept that duty in writing. 1.6 You will provide, at no cost to us, appropriate site safety measures as to work areas to be observed or inspected by us. Our employees are authorized by you to refuse to work under conditions that may be unsafe. 1.7 Estimates of our fees or other project costs will be based oil information available to us and oil our experience and knowledge, Such estimates are. an exercise of our professional judgment and are not guaranteed or warranted. Actual costs may vary. You should allow a contingency in addition to estimated costs. Section 2: Your Responsibilities 2.1 You will provide as with prior geoteehnical and other reports, specifications, plans, and information to which you have access about the site. You agree to provide us with all plans, changes in plans, and new information as to site conditions until we have completed our work, 2.2 You will provide access to the site. In the course of our work some site damage is normal even when due care is exercised. We will use reasonable care to minimize damage to the site. We have not included the cost of restoration of normal damage in the estimated charges. 2.3 You agree to provide us, in a timely manner, with information that you have regarding buried objects at the site. We will not be responsible for locating buried objects at the site unless we accept that duty in writing. You agree to hold its harmless from claims, da €nages, losses, and related expenses involving buried objects of which you had knowledge but did not timely call to our attention or correctly show on the plans you or others on your behalf furnished to its. 2A You will notify us of any knowledge or suspicion of the presence of hazardous or dangerous materials in a sample provided to us. You agree to provide us with information in your possession or control relating to contamination at time work site, if we observe or suspect the presence of contaminants not anticipated in our Agreement, we may terminate our work without liability to you or to others, and we will be paid for the services we have provided. 2.5 Neither this Agreement nor time providing of services will operate to make us an owner, operator, generator, transporter, treater, storey, or a disposal facility within the meaning of the Resource Conservation Recovery Act, as amended, or within the meaning of any other law governing the handling, treatment, storage, or disposal of hazardous materials. You agree to hold us harmless and indemnify us from any such claim or loss. BRAUN INTERTEC 2.6 Monitoring wells are your property, and you are responsible for their permitting, maintenance, and abandonment unless we accept that duty in writing. 2.7 You agree to make disclosures required by law. In the event you do not own the site, you acknowledge that it is your duty to inform the owner of the discovery or release of contaminants at the site You agree to hold us harmless and indemnify us from claims related to disclosures made by us that are required by law and from claims related to the informing or failure to inform the site owner of the discovery of contaminants, Section 3. Reports and Records 3.1 We will furnish reports to you in duplicate. We will retain analytical data for seven years and financial data for three years. 3.2 Our reports, notes, calculations, and other documents and our computer software and data are instruments of our service to you, and they remain our property but arc subject to a license to you for your use in the related project for the purposes disclosed to us. You may not transfer our reports to others or use them for a purpose for which they were not prepared without our written approval, which will not be unreasonably withheld. You agree to indemnify and hold us harmless from claims, damages, losses, and expenses, including attorney fees, arising out of such a transfer or use. At your request, we will provide endorsements of our reports or letters of reliance, but only if the recipients agree to be bound by the terms of our agreement with you and only if we are paid tl,e administrative fee stated in our then current Schedule of Charges- 3.3 Because electronic documents may be modified intentionally or inadvertently, you agree that we will not be liable for damages resulting from change in an electronic document occurring after we transmit it to you. In case of any difference or ambiguity between an electronic and a paper document, the paper document shall govern. 3.4 If you do not pay for our services in full as agreed, we may retail, work not yet delivered to you and you agree to return to us all of our work that is in your possession or under your control. You agree not to use or rely upon our work for any purpose whatsoever until it is Laid for in full. Page I of 2 pl-ovidiESg cugincering and 1957 3.5 Samples remaining after tests are conducted and field and laboratory equipment that cannot be adequately cleansed of contaminants are and continue to be your property. They will be discarded or returned to you, at our discretion, unless within t 5 days of the report date you give us written direction to store or transfer the materials at your expense. Section 4: Compensation 4.1 You will pay for services as agreed upon or according to our then current Schedule of Charges if there is no other written agreement as to price. An estimated cost is not a firm figure. You agree to pay all sales taxes and other taxes based on your payment of our compensation. Our performance is subject to credit approval and payment of any specified retainer. 4.2 You will notify us of billing disputes within 15 days. You will pay undisputed portions of invoices on teceipt. You agree to pay interest on unpaid balances beginning 30 days after invoice dates at the rate of 1.5 ° la per month, or at the maximum rate allowed by law. 4.3 If you direct us to invoice another, we will do so, but you agree to be responsible for our compensation unless you provide us with that person's written acceptance of all terms of our Agreement and we agree to extend credit to that person and to release you. 4.4 You agree to compensate us in accordance with our fee schedule if we are asked or required to respond to legal process arising out of a proceeding related to the project and as to which we are not a party. 4.5 If we are delayed by factors beyond our control, or if project conditions or the scope or amount of work change, or if changed labor union conditions result in increased costs, decreased efficiency, or delays, or if the standards or methods change, we will give you timely notice and we will receive an equitable adjustment of our compensation. If you and we do not reach agreement on such compensation within 30 days of our written application, we may terminate without liability to you or others. 4,6 If you fail to pay us within 60 days following invoice date, we may consider the default a total breach of our Agreement and, at our option, terminate our duties without liability to you or to others. 4.7 In consideration of our providing insurance to cover claims made by you, you hereby waive any right of offset as to fees otherwise due its. Section 5: Disputes, Damage, and Risk Allocation 5.1 Each of us will exercise good faith efforts to resolve disputes without litigation. Such efforts will include, but not be limited to, a meeting(s) attended by each party's representative(s) empowered to resolve the dispute. Before either of us commences an action against the other, disputes (except collections) will be submitted to mediation. 5.2 Neither of us will be liable for special, incidental, consequential, or punitive damages, including but not limited to those arising from delay, loss of use, loss of profits or revenue, loss of financing commitments or fees, or the cost of capital. 5.3 We will not be liable for damages unless suit is commenced within two years of the date of injury or loss or within two years of the date of the completion of our services, whichever is earlier, We will not be liable unless you have notified us of the discovery of the claimed breach of contract, negligent act, or omission within 30 days of the date of discovery and unless you have given us an opportunity to investigate and to recommend ways of mitigating damages. 5.4 For you to obtain the benefit of a fee which includes a reasonable allowance for risks, you agree that our aggregate liability will not exceed the fee paid for our services or $50,000, whichever is greater, and you agree to indemnify us from all liability to others in excess of that amount. If you are unwilling to accept this allocation of risk, we will increase our aggregate liability to $100,000 provided that, within 10 days of the date of our Agreement, you provide payment in an amount that will increase our fees by 10 ° la, but not less than $500, to compensate us for the greater risk undertaken. This increased fee is not the purchase of insurance. 5.5 if you do not pay us within 60 days of invoice date, or if you make a claim against us that is resolved in our favor, you agree to reimburse our expenses, including but not limited to attorney fees, staff time, expert witness fees, and other costs of collection or litigation. 5.6 The law of the state in which our servicing office is located will govern all disputes. Each of us waives trial by jury. No employee acting within the scope of employment shall have individual liability for his or her acts or omissions, and you agree not make a claim against individual employees. Section 6: General Indemnification 6,1 We will indemnify and hold you harmless from and against demands, damages, and expenses to the comparative extent they are caused by our negligent acts or omissions or those negligent acts or omissions of persons for whom we are legally responsible. You will indemnify and hold us harmless from and against demands, damages, and expenses to the comparative extent they are caused by your negligent acts or omissions or those negligent acts or omissions of persons for whom you are legally responsible. 6.2 To the extent it may be necessary to indemnify either of us under Section 6. 1, you and we expressly waive, in favor of the other only, any immunity or exemption from liability that exists under any worker compensation law. 63 You agree to indemnify us against losses and costs arising out of claims of patent or copyright infringement as to any process or system that is specified or selected by you or by others on your behalf. Section 7: Miscellaneous Provisions 7.1 We will provide a certificate of insurance to you upon request. Any claim as an Additional Insured shall be limited to losses caused by our sole negligence. . 7.2 This Agreement is our entire agreement. It supersedes prior agreements. It may be modified only in a writing, making specific reference to the provision modified. 7.3 Neither of us will assign or transfer any interest, any claim, any cause of action, or any right against the other. Neither of its will assign or otherwise transfer or encumber any proceeds or expected proceeds or compensation from the project or project claims to any third person, whether directly or as collateral or otherwise. 7.4 Our Agreement may be terminated early only in writing. We will receive an equitable adjustment of our compensation in the event of early termination. Revised 6 -15 -06 Page 2 of 2 CC NRY -03 -2007 10 =25 H.01110 STORK Mark Twin City Testing Corporation Materials Technology Material Tostmg - Non - Destructive TeStirtg Product Evaluation Construction Materials Company City of Maplewood Telefax No, 651- 249 -2409 Attn. Mr, Steven Kummer C.C. Number of pages 11 (Including cover) From .lay Hanson (551- 659 -7443) Gate May 3, 2007 Your refJNo, Our ref. /Na Subject Desoto- Skillman Area Street Improvements If you have problems receiving this message, please contact us 662 Cromwell Avenue St. Pahl, MN 55114 USA Telephone (651) 645 -3601 Telefax : (651) 659 -7346 Website www.storkt t.com Direct : (651) 659 -7206 Cellular : (651) 248 -0943 TELFA Twin City Testing thanks you for the opportunity to submit this proposal, This TELErAX contain$ information from Stork Twist City Testing Corporation which is confidential_ The Information is Intended only for the use of the individual named on this cover page. If you are not the intended recipient, you are hereby notified that any disclosure of, or the taking of any action in retia€nes an the tontents of this TELFFAXED Information is strictly prohiblted. _— Stark Twin City Tasting Corporation Is as operating unit of Stark Matarials Tachnotogy $.V„ Amfiterdam. The Metherlands, which iii a member or the Stork group. MAY -03 -2007 10:25 5TO R 1 } i 0 P.02/10 Stork Twin City Testing Corporation Materials Technology May 3, 2007 Material Testing • Non- Destructivo Telling Product Evaluation - Construction Materials Mr. Steven Kummer City of Maplewood 1902 County Road B East Maplewood, MN 55109 Fax: 651 - 249 -2409 662 Cromwell Avenue St. rlavl, MN 55114 USA Teteptione (651) 6,15 -3601 Teletax (651) 559.7348 Website www.storktet.cf)m RE: Proposal for Construction Testing Services For Desoto - Skillman Area Street lmrarovernents in Maplewood. Minnesota Dear Mr. bummer: We are pleased to submit a proposal for construction testing services for this project. In this proposal we outline our understanding of the project, describe the testing services we can provide, and present an estimate of charges and a fee schedule for our work. BACKGROUND INFORMATON. This project will involve the reconstruction of several streets along with drainage and utility improvements and new curb and gutter in Maplewood, Minnesota. The proposed reconstructed streets are bordered on 1 -35E, Larpenteur Avenue, Payne Avenue, and County Read B. The project includes a Base Bid as well as Bid Alternates #1 and 92. The Base Bid is comprised of Desoto Street, Skillman Avenue, Arkwright Street, Clark Street, Mt. Vernon Avenue, Bradley Street, and Jessie Street, Bid Alternate #1 is comprised of Sloan Street, Skillman Avenue, Bellwood Avenue, Mississippi Street, and Sloan Place. Bid Alternate #3 is comprised of Kingston Avenue, Price Avenue, Payne Avenue, Ripley Avenue, and Bradley Street. A geotechnical exploration was performed for this project by Braun Intertec in December of 2006. The soil borings were performed in street areas and encountered existing bituminous pavement and aggregate base overlain by existing fill. The existing fill was predominately sand and silty sand with depths on the order of 2 to 6 feet. Naturally deposited silty sand and sand glacial vutwash and sand and clay glacial till were generally encountered beneath the fill. It is our understanding that many of the reconstructed streets will be excavated to allow for 24 inches of select granular borrow, 8 inches of Class 6 aggregate base, 2 inches of bituminous base course, and 1 '12 inches of bituminous wear course. This aflreement shat, be governed exclusively by the ilenerai terms and conditions of sale and performance of testing services by Stork Twin City resting, lne, a 1VtrftI1 Ceralin3 bu mess carf10r3flon ; °TCT'( dd, a51ptlzfltft. In no event shad Stork Twin city resting. Inc. be liable 101' ants 0009eQUentt3l, Special or Indirect loss or any damages above the cost of the work. Payment is due within 30 days of invoice. Stork Twin City Testing Corporation is an operating unit of Stork toluWnifls Technufugy S.V., ATnsleraam, Thc- NotherlaW,, which ins member of ihF Stork group MAY -03 -2007 10:25 SYO R K Materials Technology Mr. Steven Kummer City of Maplewood May 3, 2007 SCOPE OF SERVICES: r g, Stork Twin City Testing Corporation Page 2 of 4 We will assign experienced field personnel to provide construction testing services for this project, The field personnel's work will be provided under the direct supervision of a registered professional engineer, so that we comply in general accordance with ASTIR: E329, D3740, and 01077. We anticipate our testing services will be provided on an as needed basis, coordinated through your site personnel. The testing we can provide for this project is outlined below. ® Test compacted subgrade sail (beneath the select granular borrow) and utility trench backfill sail during site grading for new roadway construction_ Perform laboratory Proctor tests, mechanical analysis (gradation) tests, and field density tests of compacted select granular borrow (sand). Perform field Dynamic Cone Penetrometer (DCP) compaction testing and laboratory mechanical analysis testing for Class 6 aggregate base. Perform slump, temperature and air entrainment testing of fresh concrete for curb and gutter, sidewalk, and driveway areas; cast concrete test cylinders, pick -up, cure and perform laboratory compressive strength testing on concrete cylinders cast in the field by Stork -TCT personnel. • Sample in -place bituminous pavement and perform laboratory extraction and gradation testing. Perform coring on bituminous pavement and laboratory bulk density testing of the bituminous cares. REPORTS: Our field personnel will prepare daily typewritten reports discussing their on -site observations and testing. These reports, along with laboratory test data, will be submitted to you and to the parties you designate. FEES: We have reviewed the project plans and specifications and have computed estimated quantities for the three bids, the Base Bid, Bid Alternate ##1, and Bid Alternate #2. The three estimated quantities attachments are broken down by description, quantity, unit, unit rate, and extension. Each bid is further broken down between Option A and Option B. Option A is for testing each load of concrete for air entrainment and slump per Special Condition 1603.2 in the project specifications. {option 13 is for testing air entrainment and slump only when casting cylinders at the specified rate for concrete cylinder tests per Special Condition 1603.2 in the project specifications, if it is desired to reduce the frequency of concrete testing. This agreement shell be governed exulusiveiy by the general termS and Condtttons of sate and performance of tasting Sef0ices by Stork Twin City Tcsting, Inc. a North Carolina business Corporation I'TCg ") dd. 45/0112001. In no ovent stiatt Storh Twin City Te.Vriq, lnc. be liable for any consequential, special or indirect toss or any damages above the cost of the work. Payment Is due within 30 days of lnvolce. Stork Twin City Testing Corporation is an operatl%unit of Stork kute €fats Technology B.V.. Amsterdam, The NethotlaM$, wfilch is a member of the Stork group. MRY -03 -2007 10 :26 STORW Materials Technology Mr. Steven Kummer City of Maplewood May 3, 2007 BASE BID: BID ALTERNATE #1' BiD ALTERNATE #2: P.04/10 Stork min G1ty liesung c;orporauon OPTION A OPTION B $31,948.00 $27,685.00 $26,232.00 $20,352.00 $19,968.00 $15,313.00 Page 3 of 4 The numbers listed on the attached Estimated Quantities are based on an estimated number of trips, time on site, and number of tests to complete the specified work scope for this project. We have also attached a general fee schedule which shows unit pricing for other tests if desired, We charge for our testing on a unit price basis. Our final charges will be based on the actual scope of work requested and authorized, extended at the unit prices shown on the three attachments or on the enclosed fee schedule. This unit rates on the attachments and the fee schedule will remain valid through December 31, 2007. We understand that our testing services will be provided on an "as requested" basis. It is our opinion that the specified number of tests is excessive based on our past experience in working on roadway reconstruction projects for other cities in the Twin Cities metro area. We feel the quantity of services specified could be reduced, while still providing prudent quality control for the projects to determine that the roadways have been properly constructed. GENERAL TERMS AND CONDITIONS: The only applicable terms and conditions on this quote are the TCT GENERAL TERMS AND CONDITIONS OF SALE AND PERFORMANCE OF TESTING SERVICES BY STORK TWIN CITY TESTING. INC., a North Carolina business corporation ( „ TCT ") d.d. 0510112001. A copy of these terms and conditions is enclosed for your review. This agreement shat] be govemed exclusively by the general terms and Conditions of sale and performance of testing services by Stork TvAn City Tiistfng. Inc. a North Calogna busineSS corDO1"8tlon ( "TCY dd. 0510112001, in no event shalf Stork Twin City Testlnp, tne. be liable for any consequential, special or Indirect lass or any damages above the cost of the work. Payment is due within 00 days of tnvolce. Stork Twin City Tasting Corporation is an pteem6% unit of Stork Mafelials Technology B V., Amsterdam. The Netherlands, which is a member of the Stork group. MAY- 03 -20e7 10:26 STC R M Materials Technology Mr. Steven Kummer City of Maplewood May 3, 2007 CLOSURE: Page 4 of 4 We lank forward to working with you on this project. Please indicate your acceptance of this proposal by endorsing it and returning one copy to us as our notice to proceed. If you have any questions regarding this proposal, please contact me at 651- 659 -7403. Sincerely, STORK TWIN CITY TESTING CORPORATION Jay . Hansen, P.E. Staff Engineer MN Reg. No. 43830 F,tBtutClGEOIJHansanlProposais %Desoto- Skillman Area Street Improys. "'4-'A' Steven J. Ruesink, P.E. Senior Project Engineer MN Reg. No. 19431 Enclosures: Estimated Quantities for Base Bid Estimated Quantities for Alternate Bid #1 Estimated Quantities for Alternate Biel #2 Fee Schedule General Terms and Conditions Acceptance: Signature Printed Name Title Date P.05f10 Stork Twin City Testing Corpc)ration This agreement shall be governed exckasively by the general terms and conditions or sate and performance of tesM9 Services by stork Twin city Testing, Inc. 8 North Carolina business corporation ( - TCT') dd. 0510112001- In no rvent shall Stork Twin City Testing, lnc. be liable for any consequential. special or Indirect togs or any damages above the test of the work. Payment is due within 30 days of Invoice. Stark Twin City Testing Corporation is an operating unit of Stork Materials Technology S.V., Amaterdatn, The Netherlands, which is a member of the Stork grog. MAY-03-2007 10:26 P.06/10 STORMO stork Twin City Testing corporation Materials Technology DESOTO-SKILLMAN AREA STREET IMPROVEMENTS ESTIMATED QUANTITIES FOR BASE BID 1 4 4 3 76 O $11.36,09 . ........ . " ". Oescription Unit U ni t Rate Extension .......... tbib§ t Engineering Technician - on an intermittent basis, 50 Hours . .. $49,00 . ..... ...... ...... $2,450.00 supervised by a registered engineer, for soil ....... ... ..... .... . ..... .... ....... .. ..... ........... . ... . .. . .. . .... ... .... .......... .. Trip Charge 20 . .. ........ . $15.00 Subgrade pa sting and Utility Trench COM 22 Tests 1 Select Granular Borrow (Sand) Compaction 16 Tests 0CP's 8 . .. ......... Tests . ......... ..... .... .. $ 10500 Mechanical Analysis of Select Granular Borrow -- f 6 1 - Tests 1 73.00 1 8 $43.00 - Mechanical Analysts Aggregate Base 6 Tosts.- $73 04 1,1 .Ob ............ ......... ... .. . . ... ........ ... -- -- --- BITUMINOUS Engineering Technician - on an intermittent basis, 20 Hours $49-00 $980-00 supervised by a registered engineer, for sampling bituminous Gradation .. ... ... ..... . ............ . .. .... ..... . 1 L 8 - Core Qensity Testing 3 Cores 1 $ - - _ . $30 0 .0 0 -. ._ 1 4 4 3 76 O $11.36,09 . ........ . " ". .00 $ $8,873.40 Engineering Technician - on an intermittent basis, 177 1 Hours OPTION A (Slump supervised by a registered engineer, for concrete and air each testing (slump, air content, temperature, casting truck) cylinders) alk 7- IYMP., �WAVQ . . ....... ... Air Imp ,& Air Ped, Rama - Slump & Air ... ........ . . CONCRETE Engineering Technician - on an intermittent basis OPTION 0 (Slump supervised by a registered engineer, for concrete and air only when testing (slump. air content, temperature, casting casting cylinders) qjinqq!:s)_ . . ............... Tri Ch -0 9P �1 ­­­1­1 r, . _-._$ ­­ 1 ... .... . ... I Test 1 Set of Cyis .. ...... .. ... . ...... ... .. . .. ..... 90 I Hours $49.00 1 $4,410.00 4" al t Concree Wk 1 q - $50 00 1 s 0 ............ ..... ... . ...... .. .... .. .. -titipf C I , I s ............ .. . urb & Guitter $60 00 S( $60,00 $1 260 40 Concrete D 5 Sets of COS. $60.00 $360 00 Dome Pedestrian Ramp 1 set of C Is. $60-00 ..... ..... ... .. . ......... .. ...... ...... ......... .... . . ....... ­--­ - ------ PROJECT Staff Engineer, registered in the State of -- n ours 100.00 $3,60040 MANAGEMENT Minnesota, for supervision, consultation, report reviewing, and reporting ... ...... .. ... ........ 0 ours $47 .bb $-l-,41 "1 0 11 11 0 1 0 Administrative Assistant kw ..... ... ................... SUBTOTAL WITH CONCRETE OPTION A i $31,948.00 .... .... ... ... ...... ...... . ... . ........ . ........ SUBTOTAL WITH CONCRETE OPTION 8 27,685.00 All ........... ... r . . ........... . ........ . personnel time is portal to portal. An overtime rate of 1.5 times the personnel rate will apply for work on weekends, holidays, over 8 hours per day, and outside of the regular business hours of 7:00 am to 5:00 pm. Thm agreement shall be governed excItisively by the general tanns and conditions of sale and performance of teOng services by Stork 'Twin City Testing, Inc. a North Carolina business corporation ('TCT') dd. 0510112001 In no event shall Stork Twin City Testing, Inc be liable for any con5equantial, special or indirect loss at any domooes above the east of the work. Payment is due within 30 days of invoice. MRY-03-2007 10:27 P.07/10 STORKO Stork Twin City Testing Corporation Materials Technology DESOTO-SKILLMAN AREA STREET IMPROVEMENTS ESTIMATED QUANTITIES FOR ALTERNATE BID #1 I Description Uni ....... .. . ­­­­­ QnJtRate 1 . ........ Extension sOlLS Engineering Technician - on an intermittent basis, 30 Hours $49.00 $1.470 00 supervised by a registered engineer, for soil compaction testing ,0- ------ . 12 1 $15-00 $1 81100 _ "Trip ... ... ... . . Subgrade Compaction Testing and Utility Trench 1 15 Tests Backfill Testing Select Granular Borrow (sand) Compaction 12 Tests .. . ..... .. ... ...... .. [Aggrt3gate Com rrl Testinq - DCP's 7 Test 1 _"sq Standard Proctor T i .. .... ...... Tests i $105.00 $525 00 .. ......... ...... .... ... i Mechanical Analysis of Select Granular Borrow 7 Tests .. ......... . $73 00 ....... ...... .... $511-00 J Mechanic Analy ,of 12 ........... e 5 ..... 3 ......... $876,00 ............... ..... BITUMIN Engineering Technidan - on an intermittent basis, ib ours . ..... $4,9.00 $490.00 supervised by a registered engineer, for sampling bituminous .. . .............. ..... ..... Jilps ... ..... .. Ez"Ciiort & Gradation 10 t Tests '00 $2,300.00 ..... . ..... 'is 1 Ho $2 040 0 0 Core Density Testing .. ..... . ..... 20 Dies $58-aa i .... .. ..... $1,160.00 CONCRETE Engineering Technician - on an intermittent basis, 240 Hours $49.00 $11.760,00 OPTION A jSiump l supervised by a registered engineer, for concrete and all reach l testing (slump, air content, temperature, casting truck) cylindersl HQ Trip $15,00 .. ........ 4" Concrete Walk - Slu . . . -- $'6' - 0'. - 0 - 0' re ter W a lk 18 sets ofbyl. - fe ...... .. . .. .. $1,080-00 C If r b ibi6iler Slump & Air . . . . . . . . . . - Curb & Gutter $60.00 $1,020.00 1 Dri veways - Slump 8 Air 16 Tests �§60 00 tjo ' 0 -66- Concrete y ............ ...... ...... ....... . . .. . ...... -, Engineering Technician - on an intermittent basis, ............. ........... .. ..... ............. 120 i Hours $49.00 ...... . .... $5,880.00 OPTION B (Slump supervised by a registered engineer, for concrete and air only when testing (slump, air content. temperature. casting casting cylinders) cylinders --- - ----- ------ Trip . 60 Trip $15�00 $90000 4 Wa Concrete ets of Cl y. . ... .. .... ... ... 6 ....... . $0.00 '-­ .. -r- , .. .. 1 . 0 . . ............... . .. ... r Curb & Gutter . . ......... .. Sets ls� Y -.4 .... $803 ,6b 1 .. ... . .. ...... $1,020 -00 .... . ....... .. """-""-*"""".-"- Concrete Driveways .... ... .. 5 Sets of C 1s 680 Oil $300 Ot} i Staff Engineer, registered n the State of --- 10 --- - --------- - ------ Hours .666 1 MANAGEMENT coultation, report nesota, for survision. ns Min pe I . ....... . ..... . ............ i eppl."r n �qMjnjstfrative Assistant for r rtt:yp­­g­­ j4&­­ u ........ ..... . . ..... SUBTOTAL WITH CONCRETE .. ...... ....... ....... .... . .... .... ..... ..... ..... ... .... - . ........ OPTION A .... ... ...... ... ..... ......... $20.232,00 ..... .. ...... . .. ........... .. ...... .... WITH CONC . IT SUBTOTAL jki� .... . ...... .. .... . ........ . All personnel time is portal to portal. An overtime rate of 1.5 times the personnel rate will apply for work on weekends, holidays, over 8 hours per day, and outside of the regular business hours of 7:00 am to 5:00 pm. This agreement shall be governed exclusively by the general terms and conditions of Bala and performance of testing StoieeG by Sjork'fmn City Testing, tric. a North Carolina busiri= corporation ('TCT') dd. OMI/2001, In no event shall Stork Twin City'resting,)nc. be 83bie for any consequential, special or Indirect loss or any damages above the cost of the work. Payment j3duc YVIthin 30 days of InvOlIce. MRY -03 -2007 10:28 P.08i10 STORK Stork Twin City Testing Corporation Materials Technology DESQTO- SKII_E.MAN AREA STREET IMPROVEMENTS ESTIMATED QUANTITIES FOR ALTERNATE BID *2 - ,Stump, & - Air etS o #,C yt - X60130 $78 06 ..Tests ...... . ......._.._. _- � ... ........_.,,_ ` 13escnfit +v Unr Url!t Rate j i=Xten5lQn - _ ..ConcreteDri'vewaw - Slump -- Engineer Technician - on an intermittent basis 25 Hours $49.00 $1,225,00 supervised by a registered engineer, for soil Sets of C i � ..... . ............ . . ._....._..._........ ....,.. .. Engineering Techni . - - on 8n _ in . termittent basis, 90 Hours eampaCtiott tesfin9._.. _,._... ......_.. (, supervised by a registered engineer, for concrete ` 1 i and air only when testing (slump air content temperature casting Charge I r. ... -,. 10 I cylinders $150 00 _7rlp Subgrado Compaction Testing and UlitityTrench 1 14 Tests -- i 4" Concrete Walk B2ckfill Testing __.. _..._ .__. _ E..._.._... _. P ... ..._. ...__.. Select Granular Borrow (Sand) Compaction I 1 2 Tests - t Testin Aggregate Base Compaction Testing DCF s l.- H Tests j Standard Proctor Testing 5 j Tests $105 0© $525 00 Mechartical Analysis of Select Granular Borrow 6 rests $73 00 1 $438,00 -- - - - MechanicalAnalysis of Acrr?gate Base _.._ 12_ .,.....'..,... bests „ $73 130 „ ! $876 00 ngineering Technician - an an intermittent basis 6 ' .. - Hours _ [ $49.00 � 91284.00 1 s upervised by a registered engineer, for sampling { } bituminous _ ... Trip Charge .... ............ i....... ....... ... _ Taps �....�'15 r} $9€} d17 ! Extraction & Gradation .. ­- __ 6 _ . Tests �23t? QO $1 380 00 ..... r I B steimr nous Caring (2 Person Crew) 9 Hours .. .. _$136,00 $1 224 . ...5$ 00 ._.. $ 686 i E}0 . _.. 1 CONGR1iTE Engineering Technician - on an intermittent ba9f5, 185 Hours $49.OE? ( $9,055.00 OPTION A {Slump supervised by a registered engineer, for conc►r31s i and air each J testing (slump, air content, temperature, casting truck) ,.. ........ . TnR.CI?$s......... _.._ ..... ..._ 45 -._ .r. TnpS - - $15 00 $675 00. - 1 4" Concrete Walk - Slump & Air 45 I Test - - ,Stump, & - Air etS o #,C yt - X60130 $78 06 ..Tests ...... . ......._.._. _- � ... ........_.,,_ PRt3JEt,T Staff Engineer, registered in the State of MANAGEMENT Minnesota, for supervision, consultation, report I 10 Hours i_Administra Assistant for report h'Pn9..._ SUBTOTAL 11h SUBTOTAL W dd oo f S366. $49,00 ( $4,410.00 $60.00 100.00 $1,000.00 All personnel time is portal to portal. An overtime rate of 1.5 times the personnel rate will apply for work on weekends, holidays, over 8 hours per clay, and outside of the regular business hours of 7:00 am to 5 :00 pm. .. 44 This agreement shat) be governed exclusively by the general terms and candltlons or sale and performance of testing services by Stork Twin City Testing, Im. a North Carolina business corporation t "TCT`l dd. 0510112001, Ito no event shall stork Twin coy Tasting, Inc. be liable for any consequential, speclil or indirect loss or any damagos above the cost of the work. Payment Is due within 30 days of invoice. l Curb & Gutter f 1 S bets rzt, t, ..ConcreteDri'vewaw - Slump -- t5 .... Tee #s Concrete Driveways ... _...__. 5 Sets of C C{)NCRETE � ..... . ............ . . ._....._..._........ ....,.. .. Engineering Techni . - - on 8n _ in . termittent basis, 90 Hours OPTION B {Slump supervised by a registered engineer, for concrete ` and air only when testing (slump air content temperature casting casting cylinders) cylinders Trip Charge _ ._. ... ._.... -. 45 Trips 4" Concrete Walk 13 Sets of C PRt3JEt,T Staff Engineer, registered in the State of MANAGEMENT Minnesota, for supervision, consultation, report I 10 Hours i_Administra Assistant for report h'Pn9..._ SUBTOTAL 11h SUBTOTAL W dd oo f S366. $49,00 ( $4,410.00 $60.00 100.00 $1,000.00 All personnel time is portal to portal. An overtime rate of 1.5 times the personnel rate will apply for work on weekends, holidays, over 8 hours per clay, and outside of the regular business hours of 7:00 am to 5 :00 pm. .. 44 This agreement shat) be governed exclusively by the general terms and candltlons or sale and performance of testing services by Stork Twin City Testing, Im. a North Carolina business corporation t "TCT`l dd. 0510112001, Ito no event shall stork Twin coy Tasting, Inc. be liable for any consequential, speclil or indirect loss or any damagos above the cost of the work. Payment Is due within 30 days of invoice. MAY -03 -2007 10:29 P.09/10 STOR140 Stork Twin City Testing Corporation Materials Technology STORK TWIN CITY TESTING CORPORATION DESOTO- SKILLMAN ARFA STREET IMPROVEMENTS FEE SCHEDULE VALID THROUGH DECEMBER 31, 2007 Personnel Senior Fngineering Assistant $75.00 /hour Engineering Technician $49.00 /hour Structural Steel Inspection $72.00 /hour Concrete Caring {2- Person Crew} $136.00/hour Bituminous Coring (2- Person Crew) $136.001hour Administrative Assistant $47,00/hour Field Engineer $89.001hour Senior Engineer /Project Manager $100.00 /hour Quality Con Testi In -Place Density - Nuclear $16 00 /test Dynamic Cone Penetrometer Test $14.00 /test Static Cone Penetrometer Test $14.00 /test Standard or Modified Proctor $105.00 /each Mechanical Analysis $73.00 /test Concrete Cylinder Compression Testing -- TCT Cast $48.00 /set of 3 $60.00 /set of 4 Concrete Cylinder Compression Testing - Contractor Cast $22.00 /each Concrete Core Compression $47.00 /each Grout Compression Test $60-00 /set of 4 Mortar Compression Test $60.001set of 4 CMU Compression $250.001set Masonry Prism Compression Test $275.00/set Extraction /Gradation $230.00 1sample Marshall Density Test $230.00 /sample Bituminous Core Thickness /Density $58.001core Spray- applied Fireproofing Bond Adhesion Test $32.001test Spray- applied Fireproofing Density Test $27.00 /test Other Mileage $101mile Coring Vehicle Mileage $.95 /mile Concrete or Bituminous Core Bit Wear $3.50 /inch All personnel time is portal to portal An overtime rate of 1.5 times the personnel rate will apply for work on weekends, holidays, over 8 hours per day, and outside of the regular business hours of 7:00 a.m. to 5:00 p.m. F:iOMMEOUHansoMProposals {2007 }tDesutu Femduc This agreement shall be governed exclusively by the general terms and conditions of sale and Wormance of testing services by Stork Twin City Testing, lnc, a North Carolina bumnass corporation ('TCT') dd. 0510112001. In no event shall Stork Twin City Testing, Inc. be liable for any consequential, special of indirect lost or any wwaje;. above the cost of the work. Payment is due within 3D days of invoice. MRY- 03-2007 10:29 P.10/10 GENERAL TERMS AND CONDITIONS OF SALE AND PERFORMANCE OF TESTING SERVICES BY STORK TWiN CITY TESTING CORPORATION. a North Carolina business corporation ( "TCT ") dated 051011200/ I _ Application; Formation of Contract Thane Genera# Terms and Conditions of Sale and Performance of Tasting Services (the "Terms and Conditions ") shalt apply to all acts In respect of the purchase and sale of teSilnQ and other services (the "Work pursuant to any contract (a "Contract to which these Terms and GRnditit)ri5 €r2 fnede aRirliC ble. Ttte submicsiurt by a Party ( "Customer ") of any sample to TCT for testing or similar services shall, upon acr;eptaric a of Our h siarrspte by TCT fur mach ,ervi ;;e5, constitute an express Contract to which these Terms and Condiliaoc, apply. All orders; for Work are sublent to TC'I "s approval and acceptance, agrees to pay reasonable attorneys tees Incurred by 101' in tho cot#ection of past due invoices and accourll balances. it TCT at any time determines In its Solis judc4ruent that there are rtvo ;uriat le grounds for Insecurity with respect tO Cu tara',t i' payment lot llle Wurx at any other obligration of CUstonher set forth in the Contract or in tlialw 't earreis and Conditions, TC'i nia) require adequate assurance Of due paymzrtt or other pt+rformance.. such as payinent It, f:uyh s)r satitfaclory SC'Cuiity, and until TGT recaives such a5t urance. TCT fti8y :iu%pwi i ,arty peiformajir:t lot which it haS flat atfoady reG£:iverl rayment. 2. Modification and Waiver, Other Terms. No provision in then* Term$ and Conditions may be varied or waived axclepi by a writing specifically describing such variance of waiver signed by an officer of TCT TCT's appeplance or ackaowladgetnent, even if in writing and signed by TGT. of Customer's purchase order or any other document pertaining to the Work shalt not be deemed an acceptance of any provision of Customer purchase order or any other document that conflicts with or adds to these terms and conditions, absent a separate agroomenf In writing signed by TGT expressly acknowledging and agreeing to such provisions. IT IS EXPRESSLY UNDERSTOOD AND AGREED THAT IN THE EVENT TERMS AND CONDITIONS SET FORTH IN ANY ORDER FARM, PURCHASE REQUEST OR CONFIRMATION PROViD €D BY CUSTOMER ADD TO OR CONFLICT WITH THESE TERMS AND CONDITIONS, THESE TERMS AND CONDITIONS SMALL PREVAIL AND GOVERN, TCT'S ACCEPTANCE O F A CONTRACT TO PERFORM WORK IS EXPRESSLY CONDITIONAL ON CUSTOMER'S AGREEMENT AND ASSENT TO THESE TERMS AN 13 CONDITIONS. 3, Prices for the Work; Payment PoGeS quutCtl by '101 tot the Work are. cnlely for the r)er€ormanG? of the Work snd Oct not include freight. insurance, inspection or packitging charges. warehuasimp or s(urages uol is, or any sal6n;, use, exnfse, cxssiotn�, duties, or other taxes or fees ( °C04ts „ ). Unless TCT expressly agrees in writing to pay such Costs- all such Costs are to be paid by Cu$tcmer ancf any Costs paid by TCT ;;lfsall promptly be reimbursed by Customer. A minimum charge of $35.00 applies to each sample submitted unless a blanket purchase at specifying different pricing has been submitted and acceptaad. Written and oral quotations are subject to withdrawal by TCT by notica 81 any tlrna, and, In any event, shall be valid tinly for thirty (30) days from the date thereof. Payrnpnt is duff In cash as specified 7f TCT's Guotat oo. prnpnsial or order confirmation and, unless otherwise expressly agreed to in writing by TGT, payment it due In U.S. r ollars only. If net specified therein, payment is due in cash upon completion of the Work: provided. however, that if the Contract involves a series of tests or other events rff partld) performance, TCT may invoice, and Customer shall pay for, each such test or part on a pro rata basls. if performance is delayed by Customer at other nausrrs beyond TCT's reasonable control, TCT may submit invoices, and paymcnit shall buLomea due, as If the Work had been cun1pl0led as licheduied, if such delay is caused by Ccratomer, Customer shall additionally pay all reasonable warehousing and other expenses and Costs of TCT incident to such delay in shipment. The net amount for services performed pursuant to theca Torm and Conditions shall be due in full, without discount, within thirty (30) clays of invoke, unless otherwise stated, If payment in tuft is not ir,�,rta whop dart, Intor"I 01911 ai:txt 0 till tlht) tacitmid br ilarica at tfhe lesser of (I) the; rate of IYl% per month (18% per annum) or 00 tile, nh?xilftt +iri f,ht(, f)E rlhtitteii tiltdea ,ahl I,iw- CLIE;tUtrtl' - -€ P: tie �, r i' 4'r.EiSf� ;�Y'C�R4U�ati:�i:an•.I ltitss; l.- 38L Tt�rSrKII�,m1.eC.r 4. Completion of Work; Limited Warranty. TCT warrants allot it will complete the Work in a satisfactory and wnrkmanllka mariner Wnsfstent with industry standards, TCT will exercise commercially roasonablfi efforts to complete tlhe Work ancf provide a report thereon by any date reasonably requested m writing by Customer, but shall not be liable for any delay In file performance of proiet ;ts or in the delivery or shlpmerit of goods, ur fur any darnacles suffered by than cHt+rtt try re; son of such delay, TCT's performance of arty and »ll Work is subject lu TCT's ourrent fadlity sehedu #e5, 3nvernnttntat pfioiftit , rfrtrf lififtfr guvtrnmerst reguiations, purchase ottleis. tfimctmflr, ind re5tridiotos that may b-. in effect frotn timr: in Siren. EXCEPT AS EXPLICITLY SET FORTH IN THIS P ARAGRAPH 4, TGT MAKES NO OTHER WARRANTY, WHETHER EXPRESS, IMPLIED OR STATUTORY, AND ALL SUCH WARRANTIES ARE HEREBY EXPRESSLY EXCLUDED TCTs worraftty shiitl i tul apply is:any portizo of the M. �,trftrfEr wo fly -n p;trt,y c }ther than TCT except to (hi- nxto.rti Ih;) catty third p.3rt'y has weurathtutB uch jwi1nnw.4nr.r t,: TCT a ;Ir.l t5 lid t TGT uridu :tcat:t, w ;irr:�rity. Nt) (eoi ituytae, ityrtnt r?r other person is attthuticvd to ({ivc :lriy warm antics on behalf of TGT In additloit to or different lion these herein gtvLn, or to assuroee k)r , rC , r any other liability in uut- -diet, Willi the Work except in a wriling which Li ::tit'wi b an atithorized officer of TGT, which expit -s lmly gives mutt, warrantics or'assum as 5u4:h liability, ."anti which is made: hart of the C:ontrac:t pursu,tnt In p, ragraphs t and 2 above. 5, Customer's Property. Whenever TCT is pfovtJe t# tt, writint,'I detailed instructions as In Ilse lreatment and handiing of Cutilorrtt.r's property, TGT wilt exercise commercially re3sun ibfe efforts to comply with stir h In,lruttions. Type of malerial, mlerance., and :fl# G "rf #cations for processing shall be declared in writing by Customer prior to TCT's t:ofrfrnerrrirt l arty Work or shall be deemed not fa I'tave been known by Ti' T. Telling services :upplled by TGT ate ge,lt:rially coinsidr tell to be dostfucilvo Under spet:ial cPntlitfon t, some lestilhtl ill by be rlertr without destroying sstmpias t luwevfrr, fly 5trt?initting corhlpoihenls or sair,pler; to TCT, Customer expressly avreas that :alt n,ateria# submitted may be destroyed . TCT will nut b+e responsible for any costs or Ir ?sse, rv,ulting from clestructlr,n of Customer's property suhmitted to TCT untekt; b(;lrt the written 0milract :Ind Customer's property are clearly warkcd "Do Not Destroy If the Colilrai ;t and Cv w property are not so marked, TCT snail havw no hale #Illy liar di moge to Custemer's property, if the Contract and CUr lnIrfat''.; prbpt rly art_ so marketi, TCT'&, (I,+iAlty for tf:i €n<trge to Customer's property is ibnired to the tosser of (i) tine valet; of 0,t, tot ;tee's Properly or (ii) the cos( of the Work Trr?rfgrme4l Oat thv. clotti£ig d picipco por ;,tsar,l it) thE? (:f)rl£fAf,'i,. limier nu conditions will TCT taw rnsporsihle far awry TOTAL P.10 hp afficejet 4209 series 4215 Lag for Maplewood Public Works 6512492409 513/2097 12 :07PM Personal Printer /Fax /Copier /Scanner Last Transaction Date Time TSpe Identification Duration Pages Result 05/03 12 :01p Received 5 :27 10 0K Agenda Item A AGENDA REPORT TO: Greg Copeland, City Manager FROM: CharleS/\hi Public Works Director/City Engineer Erin L@ber8e. Assistant City Engineer SUBJECT: Mogren Street Improvements, Beam to County Road Resolution for Award of Bids DATE: May 4,2007 D City Project 06 Final plans and specifications for the Mogren Street Improvements were approved bv the city council 0n March 12, 2007 and 8ULhohz8tk}n was given to advertise for bids. Those bids were received and opened on Wednesday, May 2''" The city council will consider accepting the bids and approving the attached resolution for an award of bids. Background The bids were received and publicly read aloud 8t1U:0U8.rn..0n Wednesday, May 2' Seven bids were received: Contractor Total Bid Frattalone Companies $ 2,374,426.30 Ryan Contracting $ 2,478,378.20 Tower Asphalt $ 2,616,363.30 Forest Lake Contracting $ 2,672,343.40 Park Construction $ 2,756,195.80 The engineer's estimate for the project vv8s $3250.8U0. The low bid from Fr8tt8k}n8 Companies Of $2,374,426.30 is 27% less than the engineer's estimate. All bids have been checked and tabulated. An interpretation issue was discovered in the bid from FrGtt8k]n9 Companies. A rninirnUnn of 0.5% of the t0L8| bid was indicated on one of the bid items. Fr8tt8|onR entered 8 bid amount less that the required 0.5% minimum. FnaU8|oDe has been contacted and naoOgniz83 their error. They have agreed to complete the work for the bid amount. If Fn8tt8|Vne dO8S not sufficiently complete the work they have agreed io allow the city b] deduct from their payment 8n amount equal to2596 (approximately $3.O0O) Of the minimum amount required for each occurrence that does not meet city standards. The city attorney has been consulted on this issue and agrees that iLis appropriate L0proceed with awarding the bid to Fr8d8|one [}Onoponi8s. Fr8ttak]n8 has worked on several projects inLhepastinMao|8vvVVd.th8nnVGirecertproject being G|@dStOD8 South in 2002. Frotbal0l8 Companies performed very well on the project. St@ff expects that they will be able to perform to the project schedule and contract specifications. Agenda Item A Budget Impact There are no UUdg8L impacts at this time. Engineering staff are reviewing the project costs On the project and likely will be n8dVCinQ this project budget by $808.000. A detailed report will be available within the month. Discussion A local resident is a big proponent of concrete pavement as part of his position with the Concrete Paving Association. We have not reviewed the use of concrete pavement for this project. K8nO[)T information indicates that concrete pavements are nearly double the expense of bituminous pavements, although we recognize that concrete pavement can last as much as twice as long as bituminous. Our system does not have any concrete pavement, so we do not own maintenance equipment, nor have the staffing expertise to maintain the pavement. In addition, our assessment procedures are not set-up for cost-sharing the additional doubling ofexpenses. VVe attempt to share 3U%-35%Of the project ooStofobitunoinouS roadway with the benefiting residents. A doubling Vf the pavement cost with concrete would likely necessitate a substantial increase in assessments, which are in excess of $5,000 per single-family home currently. VVR would bR concerned with the local impact Of such @move. Thus, vvRdO not recommend consideration Vf concrete pavement GS part [f our local streets program. |n addition, 8 delay to review and re-bid the concrete pavement proposal vvOU|d likely delay this project into 20O8and my jeopardize the nearly $1.1 million in savings with these good bids. RECOMMENDATION kiGrecommended that the city council approve the attached resolution awarding the bid toFratta|on8 Companies in the amount of $2,374,426.30. Attachments 1. Resolution 2. Location Map 3. KHA Recommendation BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of F[8tt@|0nR Companies iD the amount Of$2.374 the lowest responsible bid for the construction Of MoQn8n Street Improvements, City Project O8-17,8ndLhenn8yVrGndC|8rk8pehepebv8VLhohz8d8nd directed k] enter into 8 contract with said bidder for and 0n behalf o[the city. (0 1 9. COTTAGE LANE LN. VADNAIS HEIGHTS 10, COTTAGE LANE LN. 11. COTTAGE LANE LN. III LYDIA` AVE. ` � f I -- ------ co 2 0. 5 \ ✓� 3 BEAM AVE. 1. SUMMIT CT.1 2. COUNTRYVIEJq CIR. 3. DULUTH CJF W Kel 1� (n VILLAGE T�R Z LEGACY t]ji 091 E L2 L I Legacy WOODLYNN AVE, Village 11. i Scul pture P. ST. JOHN'S_ to BLVD, 1 1 V) T-0 OR N " 'Project JI L ocation V) U KohIman Lake w ry KOHLMAN ULAVE. ITJ COUNTY i t`} Kohiman Park P LC TGp C7 1'- Manufactured o V) I Housing —J1 i I I :D! 2 Oil LLJ U) C� 3 LJJ CONbNOR ' Z AVE, N1 AVE. (1 COUNTY ROAD D COUNTY ROAD COUNTY ROAD D CT. 1 I KS ic) D CIR. 61 < SEXTANT AVE. Sun HIGHRIDGE CT, QI i Ridge Park 5. CHAMBERLAIN ST. 6. b < 0 MINGV�Ay T 8. COTTAGE LONE LN. C) H COUNTY ROA D III LYDIA` AVE. ` � f I -- ------ co 2 0. 5 \ ✓� 3 BEAM AVE. 1. SUMMIT CT.1 2. COUNTRYVIEJq CIR. 3. DULUTH CJF W Kel 1� (n VILLAGE T�R Z LEGACY t]ji 091 E L2 L I Legacy WOODLYNN AVE, Village 11. i Scul pture P. ST. JOHN'S_ to BLVD, 1 1 V) T-0 OR N " 'Project JI L ocation V) U KohIman Lake w ry KOHLMAN ULAVE. ITJ COUNTY i t`} Kohiman Park P LC TGp C7 1'- Manufactured o V) I Housing —J1 i I I :D! 2 Oil LLJ U) C� 3 LJJ CONbNOR ' Z AVE, N1 AVE. 1 /JJJ KS ic) SEXTANT AVE. Q `f /V GERVAIS AVE. p�Wy no scale I 0 0 LJJ \ o N �,, P on d < ona ,l X 0 �Jz � 5 North (n Hazelwood Park LLJ LJ C L-2 L E k1 1-H Z Ii X31 -J LLJ < V) Lli DEMONT 11 AVE. m 1 [ BROOKS E. Harvest 0 Park Of Fo ur < a Seasons ur P! rk AVE. _ Park ,SEXTANT I L lL �GRANDVIEW] AVE, Project Location Mogren Street Improvement 06-17 r M Kimley -Horn = F1 and Associates, inc. May 7, 2007 Mr. R. Charles Ahl, PE Director of Public Works /City Engineer City of Maplewood 1902 East County Road B Maplewood, MN 55109 Re: Bid Summary CarMax/Mogren Addition Improvements City Project 06 -17 Dear Mr. Ahl: On Wednesday, May 2, 2007, bids were received and opened for the above - referenced project. Bids were received from seven (7) contractors as follows: Contractor Bid Amount Frattalone Companies, Inc. S 2,374,426.30 T.A. Schifsky & Sons, Inc. $ 2,380,107.35 Ryan Contracting Company $ 2,478,378.80 Barbarossa & Sons $ 2,579,651.02 Tower Asphalt $ 2,616,363.30 Forest Lake Contracting $ 2,672,343.40 Park Construction Company $ 2,756,195.80 Engineer's Estimate $ 3,250,000.00 All bids were submitted with proper guarantees in the amount of five percent (5 %) of the total bid as required by the Project Manual. All bids acknowledged the three (3) addenda that were prepared for the project. Frattalone Companies was low bidder with a bid of $2,374,426.30. An error was found in the bid of Forest Lake Contracting, however the error was very small and did not affect the bid order or the bid amount. A copy of the bid tabulation for the project is enclosed for your information. ■ Suite 345N 2550 University Avenue West St. Paul, Minnesota 55114 ■ TEL 651 645 4197 FAX 651 645 5116 ❑� Kimley -Horn Mr. R. Charles Ahl, PE and Associates, Inc. May 7, 2007 Page 2 of 2 The low bid is approximately $875,600 or 27% less than the Engineer's Estimate of $3,250,000. An updated financing summary detailing private developer, MnDOT, Ramsey County, and City of Maplewood funding for various aspects of the project based on the low bid amount is enclosed. We have worked with Frattalone Companies on previous projects and have found them to be a contractor that is capable of completing this project. Please call me if you have any questions or you need any additional information. Sincerely, KE\4LEY -HORN AND ASSOCIATES, INC. W E/ Z I !� � Chadd B. Larson, PE Project Manager Enclosure: Bid Tabulation Financing Summary Copy: Erin Laberee /City of Maplewood File 160500020/2.1 Agenda Item J2 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles /\hi Public Works Director/City Engineer Steve Kummer, Civil Engineer 11 SUBJECT: Desoto-Skillman Area Street Improvements, City Project 06-16 Resolution for Award of Bids DATE: May 4, 2007 Final plans and specifications for K8nvv08d Area Street Improvements were approved bv the city council on March 2S and authorization was given b} advertise for bids. Those bids were received and opened on Friday, May 4"'.2007. The city council will consider accepting the bids and approving the attached resolution for an award of bids. Background The bids vv8n3received and pub|idyread aloud at1U:0U3.nn..OnFhd8y.K88y4"'.2007. The following 8 bids were received: All bids have been checked and tabulated. The engineer's estimate for the project was $4 The low bid from TASchifSkv and Sons CJ$3,133.587.80iS25% less than the engineer's estimate. The city's consultant engineer, Kimley Horn and Associates, has provided a recommendation letter which is attached. The bid form was broken into three different alternatives. The Base Bid included work for the entire project except for the streets west of McMenemy Street, Ripley-Bradley-Kingston west of Edgerton Street, and street east 0fEdgerton Street. Bid Alternate 1 includes those streets west CfW1cK88nerny Street. Bid Alternate 2 includes those streets east Of Edgerton Street and Ripley-Bradley-Kingston west ofEdgerton Street. Bid Alternate 3 was for HDPE (plastic) storm sewer pipe instead of RCP (concrete) which n8sV|t8d in8 slight savings Vf$3,50O. Since concrete pipe does not require as much bedding material in poor soils @SH[)PE.itiS not recommended tO award Bid Alternate 3. |tiS recommended that the entire project, B8SR Bid p|US Bid Alternate 1 and 2, be awarded for $3 YASchifskv and Sons contracting has worked On many projects intheoaatinK8ap|evv0Od. The most recent projects were Gladstone North in2UU5 and Hazelwood/County Rd. Cin28U4. TASChifskv performed very well OD these projects. Staff expects that they will bS able hD perform tO the project schedule and contract specifications. Forest Lake Contracting $ 1,918,261.90 $ 909,934.35 $ 564,511.00 $ 3,392,707.25 Park Construction $ 2,122,944.14 $ 984,050.70 $ 574,764.15 $ 3,681,758.99 All bids have been checked and tabulated. The engineer's estimate for the project was $4 The low bid from TASchifSkv and Sons CJ$3,133.587.80iS25% less than the engineer's estimate. The city's consultant engineer, Kimley Horn and Associates, has provided a recommendation letter which is attached. The bid form was broken into three different alternatives. The Base Bid included work for the entire project except for the streets west of McMenemy Street, Ripley-Bradley-Kingston west of Edgerton Street, and street east 0fEdgerton Street. Bid Alternate 1 includes those streets west CfW1cK88nerny Street. Bid Alternate 2 includes those streets east Of Edgerton Street and Ripley-Bradley-Kingston west ofEdgerton Street. Bid Alternate 3 was for HDPE (plastic) storm sewer pipe instead of RCP (concrete) which n8sV|t8d in8 slight savings Vf$3,50O. Since concrete pipe does not require as much bedding material in poor soils @SH[)PE.itiS not recommended tO award Bid Alternate 3. |tiS recommended that the entire project, B8SR Bid p|US Bid Alternate 1 and 2, be awarded for $3 YASchifskv and Sons contracting has worked On many projects intheoaatinK8ap|evv0Od. The most recent projects were Gladstone North in2UU5 and Hazelwood/County Rd. Cin28U4. TASChifskv performed very well OD these projects. Staff expects that they will bS able hD perform tO the project schedule and contract specifications. Agenda Item J2 Budget Impact There are n0 impacts t0 the budget 8t this time. Engineering staff are evaluating all project costs and will be implementing a reduced budget within the next month for Council review and approval. |tiS likely that the budget will bH decreased by approximately $9OO.UO0. KiS recommended that the city council approve the attached resolution awarding the bid toTASchifsky and Sons in the amount of $3,097,587-90 for Base Bid plus /Utenl8teS 1 and 2. Attachments: 1. Resolution 2. Location Map 3. KHA recommendation BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of TA SChifakvand Sons in the amount of$3.USY.587.9U which includes the base bid. Bid Alternate #1 and Bid Alternate #2 [Bid Alternate #3 is not avx8nj8d] is the |Vvv8st n8GpVnSib|8 bid for the construction of Desoto Skillman Area Streets, City Project 80-10.8ndth8nn8yor8ndC|erk8n]h8r8Uy8Vthoriz8d8nddir8ctedtn enter into 8 contract with said bidder for and OO behalf Of the city. O `�, _� < L 1 0 Cn Cf) Cn Cn < Cn n Cn � cn ry n ELD RIDGE V E. 7E L D u, M cn� Cn Z Oehrline L <L. BELMONT LN. Lake Ln 0 J cn SKILLMAN AVE. SKILL AV E. BEL to UAVE. F O (D ry :2 < 111 1 0 0 o ry < ry C/-) GATE WAY SUMMER n CL < MT VERNON M AVE. Li C/) LL LL J 7 RIPLEY Cn _J < 0 0 0 1 TOENJES tRosel awn Ed erton g Park A LLL" ry < 0 Western z PL. < M ry RIP LE < Cn PL Park AVE. w 0 ry 0 V Lu AVE BELLW o d. AV E. BEL LVVUUU I Cn AVE. I— C/-) GATE WAY SUMMER E. LLJ ry SUMMER LN. n CT. Lj RIPLEY Cn 4, SU MER D — u I— CD 71 Western z PL. < M ry RIP LE < KINGSTON AVE. Hills 0 w NO SCALE Proposed Capital Improvement Plan for 2007 Desoto-Skillman Area Street Improvements City Project 06-16 0 Cn I Cn AVE. I— C/-) GATE WAY Cn Cf) RIPLEY AVE. 4, Cn A '5 I— CD 71 n M < KINGSTON AVE. w 0 ry 0 V Lu PRICE '� z 7 n C 0 n < H P < AVE n NO SCALE Proposed Capital Improvement Plan for 2007 Desoto-Skillman Area Street Improvements City Project 06-16 0 ❑ � ❑ Kimley -Horn and Associates, Inc. May 7, 2007 Mr. R. Charles Ahl, PE Director of Public Works /City Engineer City of Maplewood 1902 East County Road B Maplewood, MN 55109 Re: Summary of Bids Desoto - Skillman Area Street Improvements City Project 06 -16 Dear Mr. Ahl: On Friday, May 4, 2007, bids were received and opened for the above - referenced project. Bids were received from six (6) contractors as follows: Contractor T.A. Schifsky & Sons, Inc. Forest Lake Contracting, Inc. Arnt Construction Co. Inc. Frattalone Companies, Inc. Park Construction Company Max Steininger, Inc. 1 - C O NITIM = $ 1,776,152.22 $ 1,918,261.90 $ 2,034,873.46 $ 2,086,291.23 $ 2,122,944.14 $ 2,209,605.71 All bids were submitted with proper guarantees in the amount of five percent (5 %) of the total bid as required by the Project Manual. All bids acknowledged the one (1) addendum that was prepared for the project. T.A. Schifsky & Sons, Inc. was the low bidder with a base bid amount of $1,776,152.22. Errors were found in the bids of T.A. Schifsky & Sons, Inc., Forest Lake Contracting Co. Inc., Arnt Construction Co. Inc., and Max Steininger, Inc.; however the errors were very small and did not affect the bid order. A copy of the bid tabulation for the project is enclosed for your information. ■ Suite 345N 2550 University Avenue West St, Paul, Minnesota 55114 ■ TEL 651 645 4197 FAX 651 645 5116 r= Kimley-Horn ❑ and Associates, Inc. Mr. R. Charles AM, PE May 7, 2007 Page 2 of 3 The low base bid is approximately $724,000 or 29% less than the Engineer's Estimate of $ 2,500,000.00. The plans and specifications also included three (3) bid alternates. Bid alternate 1 included the reconstruction of Sloan Street, Sloan Place, Mississippi Street, Bellwood Avenue and portions of Skillman Avenue. The bid amounts for bid alternate 1 are as follows: Contractor T.A. Schifsky & Sons, Inc. Forest Lake Contracting, Inc. Arnt Construction Co. Inc. Frattalone Companies, Inc. Park Construction Company Max Steininger, Inc. Bid Alt. 1 Amount $ 832,871.37 $ 909,934.35 $ 951,331.50 $ 963,924.80 $ 984,050.70 $ 1,073,930.49 Bid alternate 2 included the reconstruction of Kingston Avenue, Price Avenue, Payne Avenue, Ripley Avenue, and the south portion of Bradley Street. The bid amounts for bid alternate 2 are as follows: Contractor Bid Alt. 2 Amount T.A. Schifsky & Sons, Inc. $ 488,564.31 Forest Lake Contracting, Inc. $ 564,511.00 Arnt Construction Co. Inc. $ 527,194.40 Frattalone Companies, Inc. $ 557,376.60 Park Construction Company $ 574,764.15 Max Steininger, Inc. $ 648,501.98 Bid alternate 3 included the use of HDPE storm sewer pipe in lieu of RCP storm sewer pipe on the base bid portion of the project. Based on the T.A. Schifsky and Sons, Inc. bid, using HDPE storm sewer pipe in lieu of RCP storm sewer pipe only results in a 10% cost savings equal to approximately $3,500. Based on the T.A. Schifsky & Sons, Inc. bid amounts, the following combination of base bid and bid alternates could be awarded for this project: ❑ � ❑ Kimley -Horn and Associates, inc. Mr. R. Charles Ahl, PE May 7, 2007 Page 3 of 3 Base Bid Only Base Bid $ 1 ,776,1 52.22 Total $ 1,776,152.22 Base Bid + Bid Alternate 1 Base Bid $ 1,776,152.22 Bid Alternate 1 $ 832,871.37 Total $ 2,609,023.59 Base Bid + Bid Alternate 2 Base Bid $ 1,776,152.22 Bid Alternate 2 $ 488,564.31 Total $ 2,264,716.53 Base Bid + Bid Alternate 1 + Bid Alternate 2 Base Bid $ 1,776,152.22 Bid Alternate 1 $ 832,871.37 Bid Alternate 2 $ 488,564.31 Total $ 3,097,587.90 We have worked with T.A. Schifsky & Sons, Inc. on previous projects and believe they are qualified and capable of completing this project. Please call me if you have any questions or you need any additional information. Sincerely, KE\4LEY -HORN AND ASSOCIATES, INC. Chadd B. Larson, PE Project Manager Enclosure: Bid Tabulation Copy: Erin Laberee /City of Maplewood File Agenda Item K1 FAM: Q 1 117-1 110: 4 ; L41 A III TO: Greg Copeland, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Robert Mittet, Finance and Administration Manager SUBJECT: Gladstone Area Redevelopment, City Project 04-21, Consider Resolution Directing Preparation of a Tax Increment Financing Plan for a Tax Increment District and Setting a Public Hearing for June 25, 2007 for Lake Phalen Estates DATE: May 6, 2007 INTRODUCTION /SUMMARY As part of the April 23 Work Session, representatives from Springsted, Inc. reviewed the TIF information on the request from DaBar, Inc. and Walker Methodist for the development called Lake Phalen Estates as part of the Gladstone - Phase I Development. The Tax Increment Financing (TIF) Application from DaBar was received by the Council on February 5, 2007. On April 23 the City Council tabled action on the recommendation to call a public hearing for additional information from the developer. At the time of this report writing, that information has been received. The developer has indicated that information will be available prior to the meeting and, if acceptable, that Council may wish to consider adopting a resolution that would direct the preparation of a TIF Plan that would establish a Tax Increment Financing District along with calling a public hearing for June 25 for the purpose of adopting the TIF plan. Background Staff has requested that the developer address the following issues: • Further information on the closing of the property. Who is the owner and when did [or will] DaBar become owner of the land? • What is the extent of the partnership between DaBar and Walker-Methodist? What other parties currently have an interest in the proposed dealings? 0 Specific to this item, specific arrangements and long-term plans for Walker-Methodist, is DaBar planning to remain in the business of operating this senior center? • Provide further information on the LLC that was created for this project. Who are the officers, etc.? • Why is the 15% an absolute threshold for an Internal Rate of Return consideration? • Any additional description should be made available to the Council as to how the project will appear/proceed, if TIF is not provided. Staff has also suggested the following to the developer: Any information relative to the above would be helpful to include in our report. If you fail to have information prior to the meeting, / am unsure of the Council's willingness to take action. Failure to take action would further delay any consideration. The recommended action by the staff on April 23r was to call a public hearing on a proposed TIF Plan for June 19th. That hearing date is no longer possible because of the tabling action and could be held on June 25th if the Council has their questions answered and if they choose to proceed with the calling of the hearing. We anticipate that if the questions are not answered, that the Council will again table consideration until their next meeting, which is not until June I 9th, which would push a potential TIF Public Hearing to July 23rd. Agenda Item K1 The request for T|F assistance was received on February 5, 2007. Additional information on this item is provided as part of the agenda report from the Work Session [attached] and provided by Springsted, Inc. [attached, dated April 18, 2007]. Springated presented the results of "but-for" analysis oornp|ebad on the project and additional tax increment analysis related tn the proposed project. The developer isproposing tV begin construction Cf the Lake Pha|8n Estates project inGeptennb8r2OUY. Due b] the Unnefrann8s,final plans cannot be started because the extent of TIF support will impact the type and extent of the d8ve|Opnl8nL Next Steps The development is planned to be presented to the Planning Commission on June 5 th and the Community Design Review Board Vn June 12"' Final presentation [f the development is expected to the City Council on June 25"' This TIF process requires that the Council direct the preparation of a TIF Plan, including establishing the area of the l|F District and calling for Public Hearing. Notices to the taxing districts will then be mailed in and the Plan prepared for the l|F Public Hearing. |t would seem appropriate that the l|F Public Hearing Ue held on the same date Vf the development plan consideration. The T|F process requires m approximately 45-80 days to complete, GV action is required at this meeting, May 14 , if the T|F Public Hearing istOb8 held On June 25"'. The developer has indicated that they will not proceed with final plan preparation in readiness for @ September 20O7 project st@rtUnti|theT|FdeCi3ioniSnlod9. This iS not the Council's hnG| 8ppn}v8| ofT|F, but is 8 major step in indicating the intent to provide assistance. A development contract with the developer is required 8S part [f the process and will b8 prepared for review 8t the Public Hearing. This agreement should address any concerns with l|Fusage. ItiS recommended, if acceptable infO[m@tODiar8C8iv8dtO8ddr8SSCOUnCi|CODC8[nS.th8tthSCit»C0UDd| adopt the attached resolution directing the preparation Of@lF|F Plan for the establishment OfGT|FDistrict, and to set 8 Public Hearing for the June 25"' City Council meeting. Attachments: 1. P000uuon 2. mylmum& Johnson Letter Regarding nF 3. Memorandum from gyxnAmod5/1m0r 4. Walker Elder Care Letter 41280r 5. Updated nr Analysis Report from Springnmd4/19/07 6. April o3'` Work Session Report r. Four Attachments Included with Work Session Report RESOLUTION "SIRECTING PREPARATION OF A TAX INCREMENT FINANCING PLAN FOR /\TAX INCREMENT DISTRICT AND CALLING A PUBLIC HEARING FOR LAKE PHALEN ESTATES WHEREAS, the City Council received @ Tax Increment Request from [)8B8r, Inc. 0l January 15, WHEREAS, the City Council has reviewed information on said request from financial consultant Springsted, Inc. and WHEREAS, the City Council has found in a preliminary way that the request can be considered as appropriate and warrants further analysis and investigation, and WHEREAS, the City Council adopted a final version of a Master Plan on March 12, 2007, and WHEREAS, the City Council has reviewed all relevant financial information related to Tax Increment Financing and desires to proceed with consideration of tax increment financing as a method of support for the development of Lake Phalen Estates, and WHEREAS, the Master Plan goals appear to the Council to be reflected in many of the characteristics of the Lake Phalen Estates preliminary plans, and WHEREAS, the Metropolitan CVVn[i|hGs8vvGnd8d8Qr8ntLVUl8Citv0fK48o|evvood|nth88mount of $1.8 million for the improvement of Phase 1 of the Gladstone redevelopment. NOW, THEREFORE, BE|T RESOLVED BY THE CITY COUNCIL [)FMAPLEVVOOD. 1. That the Finance and Administration Manager and Public Works Director are hereby directed [0 work with the City's financial consultant and bond attorney in the preparation of Tax Increment Financing Plan for the establishment of Tex |ncr8nn8nL []isLh{t consistent with plans and profonna reviewed by Springsted. Inc. as part of the Tax Increment Financing request from D8B8r.|nC.. dated January 15.20U7. Said staff and consultants shall insure that all proper and legal documents and notices are prepared consistent with statute and process. 2. That 8 Public Hearing shall Ue called and set for June 25,2UOy8L7:UUpnn for the consideration 0f said Tax Increment Financing Plan. Adopted this 14th Day Of May, 20UY HELLMUTH JOHNSON PLLC ATTORNEYS AT LAVA WRITER'S DIRECT DIAL No : (952) 746 -2131 E -MAIL: BNELS0N @HJLAWF1RM. COM MSBA Board Certified Specialist, Real Property Law May 10, 2007 VIA ELECTRONIC MAIL Mr. Chuck Ahl Public Works Director City of Maplewood 1830 County Road B East Maplewood, MN 55109 Re: Our Client: Bart Montanari Our File No.: 15810.0002 Dear Mr. Ahl: This law firm represents Bart Montanari and we are writing on our client's behalf in connection with the senior retirement community being proposed in the City of Maplewood. First, my clients wish to thank you, Greg Copeland, and your staff for your involvement in this project. Before ever reaching the level of city council review, all involved attempted to make this project affordable and a landmark statement for the City of Maplewood. However, my client and his partners have taken this project as far as they can without the City's assistance. We do appreciate Mr. Copeland's stewardship during this process. He has been attentive to this project from the beginning and his leadership is to be commended. Recently, the issue of state bond funding has arisen, and while we appreciate this idea, my client cannot make it work for this project for several reasons. First, as outlined in Denny O'Donnell's April 26, 2007, letter (a copy of which is attached), Walker has a master trust indenture, which formed an obligated group. Those bond covenants prohibit the Walker obligated group members from guarantying any debts outside the obligated group. Second, my client cannot allow low - income units for this project as it would not meet the marketplace in Maplewood, and it would change the structure of the pro forma. Further, a low- 10400 Viking Drive, Suite 500, Eden Prairie, MN 55344 • T 952 -941 -4005 r 952 -941 -2337 www,hjlawfirm.com Mr. Chuck Ahl Public Works Director City of Maplewood May 10, 2007 Page 2 income product would require kitchens in all units and this would restructure the entire building and add millions of dollars to the cost. The City has also requested in an e -mail to Mr. Montanari certain information. I will attempt to provide that information below: Ownership of and closing on the property. The current owner is St. Paul Cabins, LLC and has signed a letter indicating that it is squarely behind the project and has co- signed the application submitted to the City. DABAR Companies, LLC ( "DABAR ") will never have any ownership interest in the property. 2. Partnership between DABAR and Walker. Walker would be a minority partner in the project. A member control agreement for a proposed Delaware limited liability company owned by Mr. Montanari and Walker has been drafted and is currently under review by Walker's counsel. DABAR will not be a member of the new LLC. 3. Other interested parties. The project is being reviewed by several private investor groups. At this time, Montanari and Walker are only attempting to close on the purchase of the land. However, none of the possible future investors are non - profit organizations. 4. Specific arrangements and long-term plans for Walker. Walker cannot take over or purchase the entire project. Walker would have a minority interest in the project and would manage it. My clients would work with the city legal counsel to draft language as part of the TIF agreement that would ensure this. My client wishes to make clear to the public that this is a "pay as you go" TIF. This would not be a check up -front to the developer, and Walker is not in a position to develop this project on its own. Further, its covenants and non -profit status prevent this. 5. The entity created for the project. An entity called Lake Phalen Estates, LLC has been registered with the State of Minnesota. As mentioned above, a Delaware limited liability company also might be formed. 6. 15% internal rate of return. The potential investor groups are not interested in any lesser rate of return, and I understand the City's consultant has noted that this is a typical rate of return. Mr. Chuck Ahl Public Works Director City of Maplewood May 10, 2007 Page 3 I understand that a meeting was scheduled for May 14 at 7 p.m. My client looks forward to working with your staff on this project as it moves forward. Very truly yours, LLMUTH & JOHNSON, PLLC a e R. Nelson Attorney at Law BRN /j 1p Enc. cc: Bart Montanari Walker Elder Care Services s: \Montanari \walker \Ltrs \Ahlo I ° K8�K�������0K8 EXTERNAL MEMORANDUM TO: Harriet Rydel, City of Maplewood FROM: P8UStein0aD PresideO8DdT00 Denaway, MCSAnalyo DATE: Thursday May 1O.2OO7 SUBJECT: Gladstone Matrix Gphngated|nonrpomted 38N Jackson Street, Suite 300 Saint Paul, IVIN 55101 Tel: 651-223-3000 Fax: 651-223-3002 The purpose of the attached matrix is N iUUStrd8 the effect of the public infrastructure improvements proposed as part Of the G|8dSb}Oe Redevelopment project. Approx $2.100.000 in infrastructure improvements are p0pO88d' which would not be funded by the Livable Communities grant the City received from the M8trOpO|ih3O Council. Of these $2.1 million in improvements, $620.000 would be 8SSeSSed to the developer of the Lake Phalen Estates project with the remaining $1 in iOhBGt0ctV[8 CONS to be bO[DH by the Qh/. The 8DOUG| debt- service cost of these improvements is roughly estimated to be $15O.UOO annually, over the course 0f815'ye8rterm. There are 8 couple of options available t0 the City with regard to financing these additional COstG all of which will impact the tax levy should the current level services remain the same. The converse would be to reduce costs by an amount equal to the debt service costs, in an effort to maintain the current City levy and tax rates. For the purpose of this analysis we are i||V8tr8UOg the effect on the City's tax rate if the d8CiGiOO was 08d8 to levy additional funding to cover the debt-service cos Scenario 1 Today as is. Scenario 2 Shows the impact of the Gladstone Public Improvements if the City were t0 proceed with the $21/Ni mprovement bond, assess $620,000, and levy to pay debt service OD $1.48M in infrastructure costs. This SCeD8hO 8SGU08S the current project does not occur 0n the TDUhSt Cabin's Site and Tax Increment Financing is not used. This SCen8h0 illustrates what the impact OO the City's Tax Rate would bHif the City were tO levy tO pay 8O additional $15O.00OiO debt-service costs associated with the public improvements. Scenario 3 Shows the impact of the public improvements if the development were to proceed as currently proposed. In this scenario the Lake PhaleOEstates development occurs within 8 Tax Increment Financing District created by the City in which the City maximizes their ability N pOO| iOCr808Dt for expenditures outside of the District (the public improvement costs). In this scenario the City is able to use increment to reduce the total cost of the improvem borne by the g8DH[8| tax levy from $1.480.000tO$516 reducing the 8ODU@| debt service cost from $150.000 to approx $50,000. This scenario illustrates what the effect On the City's Tax Rate would be if the City were faced with 8O additional $5O.00OiO debt-service costs associated with the public improvements. City of Maplewood Gladstone Redevelopment Project May 10, 2007 Page 2 Scenario 4 Shows the impact of the improvement costs if the development were to proceed with the Developer receiving TIF assistance, but with the City not using its ability to pool increment; requiring the City to levy an additional $150,000 annually for debt - service costs associated with the $1,480,000 in public improvement costs. Scenario 5 Shows the impact of decertifying the TIF District in the 16th year. Springsted will be at the meeting on Monday the 14th to present the matrix and walk through each of the scenarios. "0 U) ul) U U-0 + C) 0 0 LO lzt- - C14 (D cr) . U) U) C0 < cr� 4= mr L- LL. M OD cr) 4 co .-: to P.: 4) C6 CL CU 0 7; (3) = cn (n 0-0 (D 0 " :3 = 0 co C:) C� C:) CD C:> - 0- 0 8 .2 o (D m 'V- cyi E O a) C:) C) (.D cn LO m m co m A.- (D E co C:) C\l m C co CL W m (D 0 w CD C:) a) C:) a) > CD CNT m -zi 1:T cli V) Cl) 0 M>- C:T cn 2 > LO CL 0) Cl � E c c '15 M #n CD cn C:) (n CX. 0 a) =:s 0 C:) =:s E C) -0 a) C:) 0 0 V7 , LO = -*� " C' o —= 0 C) C:) C:) 0) > LO U) C:) Cli m to co 4) L- 0 CL co E w w a) m C:) �o . E CT co — co CL U) 0 (.0 0 C� C:) Lo C14 w C� co CR m CR 0 m cl:� C:) --;� 2- ( D Nt m _0 (.D - co - 0 �t C4 r- 0 U) cn < (D > W 0 CN M CL S) E ZD L) U) CD LL 0 cu U) 0— X m C a) E 4— U) a) 0� 0 CD ft - 0 c — 0 0 > (D " CD = 0 0 0-- C:) C:) C) co 0 e% E.2 L- m E = c co Co 0 a) C:) C� CD (=1 - U I... 0 co ­zr m I-- co m 0. C (D M E- 2-tA 0 E m (=1 ( D w a) (.::) 00 m M 4 CM C%i CO r�� 0 z oo cn > q 7 -0 . - > E Lo (D U 0 + =3 L) CD Aw 0 U C:) C> C:> cr) CD CD C LO m �t CD LO 00 cr) qr CC) cn m m Q0 �t cn Cl) > Z-5 CD (D CD :t:: (D — a) (D 0 CL 0 a) (D U) m Of co Of co of X CK3 E a) a) > CD Of > a) 0 CD x CK3 x co X m 0 CD " -0 CL >1 U- U- - ca > >1 _0 0 04 CNI 0 E 0 c o a) 0 0 -T p 0 a) cu >1 a) CL co U) CL > (n � Z 0— w E cu 4— t2,1A Rtit April 26, 2007 Mr. Greg Copeland City Manager 1830 County Road B .East Maplewood, MN 55109 Dear Mr. Copeland: APR 3 0 20 I am writing you at the suggestion of Mary Ipple to explain why Walker is not able to currently use tax exempt bonds to finance a senior retirement community. First, most of our properties are financed with tax - exempt bonds under a master trust indenture which fo€med an obligated group. The bond covenants prohibit the Walker Obligated Group members' guarantor on any debts outside of the obligated group. We are not cash rich and do not have other assets that we could use for collateral. Second, if the equity carne frog€ a private source outside of Walker, we would not be able to use tax exempt bonds because IRS regulations do not allow a 501(c)3 to use its tax- exempt status to benefit a for- profit company. A third reason as it applies to The Shores is that we do not control the development and it is not our decision to determine the financing mechanism. As I mentioned on the conference call and at the workshop, our main responsibility is as the management company. Walker ElderCare Services will contract with the owner to manage the day -to -day operations. Walker ElderCare Services which is the only for - profit entity at Walker may own a small percentage of the project as consideration for the use of the Walker name. If you have any questions, please feel free to give me a call at 612 - 827-8361 Sincerely, Denny O'Donnell Vice President Walker ElderCare Services c: Mary Ipple, Bart Montanari, Ed Tschida, Link Wilson, Jinn Blaha, Greg SU11.111011 ti' 1 ,See or SC'1 Providers 3737 Bryant Avenue SOUCII • Minneapolis, MN 55409 - (612) 827 -5403 Fcau�n: (800) 735 -3048 - fix (612) 827 -8458 ti��j�v €meth ©dist.org aP�o�F � 1 TO: Chuck Ahl, Director of Public Works /City FROM: Paul Steinman, Vice President/Consu Mikaela Huot, Assistant Vice Presider Terri Heaton, Client Representative Tom Denaway, Analyst DATE: April 19, 2007 SUBJECT: Lake Phalen Estates — Tax The purpose of this memo is to provide the results of our proposal to construct a 180 -unit senior assisted living faci includes a request from the developer for tax increment f two components: 1) Development Proposal analysis, including but -fo 2) Tax Increment analysis Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101 -2887 Tel: 651 -223 -3000 Fax: 651 -223 -3002 wmw.springsted.com 3is of the Da -Bar Development/Walker Methodist the City of Maplewood. The development proposal ig assistance of $2,000,000. Our analysis consists of and The tax increment analysis will'describe generally how the tax increment district can provide assistance to the Developer while at the same time provide a funding source to directly reduce the impact to taxpayers for public improvement costs associated with the Gladstone Redevelopment Area. 1 ) Development Proposal Analysis This section outlines the financial components of the developer's proposal to construct the 180 -unit assisted living facility on approximately 1'0.36 acres within the proposed Tax Increment Financing District No. 1 -9. The developer estimates the total cost of the project to be $36,113,891 and has requested $2,000,000 of tax increment financing assistance. The annual amount of gross tax increment in the first full year of taxes is projected to be $348,870. This annual tax increment number is based upon a final market value of $28,119,267 which consists of the fallowing estimates for taxes payable 2010: • Land • Building • Total $2,700,000 $ 25,419 , 267 $28,119,267 Public Sector Advisors City of Maplewood, Minnesota Apri123, 2007 Page 2 Assuming an interest rate of 7.50% we estimate the annual tax increment will support a TIF Note of approximately $2,000,000 over 15 years; the terms proposed by the developer. Additional tax increment will be generated over and above what is required to support a $2,000,000 TIF Note and will be discussed in Section 2 of this report. Our assumptions also include a 2% annual market value inflator which increases the estimate of tax increment so that in the final 15 year of the term, the annual amount of gross tax increment is estimated to be $456,332. But -For Analysis The but -for test is used to determine whether or not a project will proceed as pi dollars. To complete this analysis we examined two 10 -year rental project pro - developer receives the subsidy and one showing a result if the developer does assumptions and parameters were used in the proformas: r Revenues and expenses provided by developer Average monthly rental rates provided by developer o $2,047 — Independent Living o $3,953 — Assisted Living o $6,100— Memory Care and Care Suites ➢ Vacancy rates provided by developer 0 5% Equity investment of $7,313,891, 2025% of total project costs. ➢ Annual inflation rates of 3 %, applied to both revenues and exper Interest rate equal to 7.50% (developer proposed TIF financing) Developer private sector financing terms; of . 7.50 6 /o,"$28.8 million, Springsted has reviewed the project of this size and scope, a Springsted performed an Indus proposed project's rate of return o Internal Rate of Return o measures the o considers the The following table summarizes lout the use of public showing a result if the a subsidy. The following term to be generally reasonable for a e Internal Rate of Return mechanism to estimate the annual yield on an investment, and e of money IRR analysis: I I Without Assistance I With Assistance I I Internal Rate of Return (near 11) 1 14.19% 1 15.77% 1 Our methodology is to estimate the calculations to help measure the project's financial performance with and without the assistance in order to address the but -for analysis, which tests whether the project will proceed "but -for' the subsidy. Should the IRR lie below a reasonable range without a subsidy, we believe that a Developer attempting to make a reasonable return on the project will not proceed without such subsidy. Should the IRR lie within a reasonable range with the subsidy, we believe the amount of subsidy tested is appropriate for the project. The number of current and future variables affecting these estimates and actual results are great. As such, all estimates should be viewed as general indicators of performance and not exact forecasts. Without assistance the project is estimated to generate an IRR of 14.19% in 2019. Using identical assumptions, with the TIF assistance we calculated the project would generate an IRR of 15.75% in 2019. The calculation of the IRR City of Maplewood, Minnesota April 23, 2007 Page 3 includes a hypothetical sale of the building in year 11 (2019), and also considers the value of any future tax increment beyond 2019, in order to provide the comprehensive result. o Capitalization Rate (Cap Rate) o a ratio used to estimate the value of income producing properties The developer assumes the facility will be fully rented (95 %) within three years; prior to the property reaching capacity we estimate the overall project revenues to be less than expenses, with a negative operating cash flow as a result. However we estimate the margin to be better in the second year, with projected operating cash flows in year two of ($315,563) without assistance, and ($25,851) with assistance. The operating cash flow, in both scenarios, is projected to be solid and growing through the remaining years of the project. Debt service coverage is estimated to be 152% without assistance and 164% with assistance in year three. ♦ Debt Service Coverage o a ratio used to determine the percentage of income Public entities are typically interested in the internal rate c Developer's initial investment, generally over a longer period, are typically interested in the cash on cash (COC) return and of income producing properties. ♦ COC return considers the before -tax cash flow a: developer's cash return. R01 is the ratio of money gained or lost on an inves consideration for the term of the investment. DaBar/Walker- Methodist on February 5, 2007, in t associated with the proje funds related specifically itted a request for TIF of $2,000,000, to be u ?Walker- Methodist also payments that are covered by operating m of the project to determine the return on the �e impact of a subsidy on that return. Developers on investment (R01) to determine the profitability a measure of the equity invested to determine the to the amount of money invested, with no dated January 15, 2007 and received by the City ally for any eligible tax increment costs the following estimated sources and uses of Sources of Funds Total Uses of Funds Total First Mortg Amount 28,800,000 Land Acquisition 3,520,685 Equity 7,313,891 Construction 25,419,267 Soft Costs 6,284,265 Development Fee 889,674 Total 36,113,891 Total 36,1131891 The sources of funds do not include TIF because the developer has requested the assistance on a pay -as- you -go basis, meaning the tax increment would annually flow to the project, necessitating the Developer to show how all the costs of the project are to be financed up front through private capital and equity. 2) Tax Increment Analysis The proposed TIF District is estimated to produce significantly more tax increment than is necessary to support the Developer's request of $2,000,000. The TIF law allows the City to use additional tax increment, up to 25% of total TIF expenditures, for other eligible costs associated with the redevelopment project. At this time we estimate the additional tax increment to be in the range of $87,000 to $114,000 annually upon full project build out totaling approximately $1,400,000 over 15 years. City of Maplewood, Minnesota April 23, 2007 Page 4 The first phase of Gladstone public improvements includes the potential sale of an approximately $2,100,000 improvement bond, of which $620,000 is planned to be assessed to the Lake Phalen Estates project. The public improvements planned to be completed as part of this bond issue include the following: • Street/sidewalk/boulevard improvement assessments to DaBar $260,000 • Overhead utility burial assessment to DaBar $120,000 • Storm Water and utility assessment to DaBar $240,000 • StreeVtrail /landscaping /utility improvements within Phase 1 $400,000 • Area -wide storm water improvements within Phase 1 $600,000 • General area -wide utility burial within Phase I 5480,000 o Total The debt service on the remaining amount, $1,480,000, would b{ City taxpayers as part of the general levy due to the fact there ar portion. As an alternative to levying for the annual debt service from the Lake Phalen Estates project may be used to pay a additional tax increment could support between $800,000 and $t dependant upon the actual interest rate of the assessment bon( each year, they would be transferred into the assessment bone covered by the additional increment would be paid through a levy. Conclusion The developer has indicated the projecl their minimum return required to procec project of this type and size, a reasonat motivation of the Developer, availability economic conditions, etc. It is not unco of investors to establish a self - imposed We are unable to conclude with TIF. The primary reason for the different enough — the TIF does an absolute answer, it does pro whether to proceed with TIF. T without TIF because it does not then, rests with whether the Co! without TIF because their minis $2,100,000 annually spread over the 15 year term among all no property owners assessable for this remaining payments, the additional tax increment generated portion of these eligible costs. We estimate the )00,000 of the $1,480,000 remaining' project costs, h As the additional tax increments are generated debt service fund. Whatever debt service is not as proposed will not occur without the assistance because they have stated J is 15 %. Without assistance we estimate the return to be 14.19 %. For a le IRR may range from 12% to 20 %, depending upon many factors including of private funds and equity, timing of the project, location /market, general nmon, and we have experienced it in other projects, for a Developer or group ninimum.return threshold for their broiects. :y, based solely on the`IRR analysis, whether the project will proceed without is being inconclusive is because the IRR's calculated are not significantly act the project that greatly. Even though the IRR analysis may not provide intitative data that should be considered by the Council in determining the Developer has stated they will not proceed with the proposed project eir minimum return threshold, Whether this project meets the but -for test ieves the statement from the Developer indicating they will not proceed irn threshold cannot be met. Establishment of the TIF District creates a funding mechanism for financing a portion of the estimated public infrastructure costs associated with redevelopment of the site that would otherwise be paid for directly by the City taxpayers. This is one of the purposes of TIF in that the project that requires the public infrastructure to proceed pays for such infrastructure through tax revenues captured in a TIF District. This provides a unique opportunity for the City to reduce the impact of public improvements on City taxpayers and should be considered in the context of decisions regarding TIF. Thank you for the opportunity to be of assistance to the City of Maplewood. Please contact us at (651) 223 -3000 or osteinman @springsted.com mhuot @springsted.com theaton@springsted.com or tdenaway @springted.com with any questions or comments. 4/23/07 CMWRepOrt AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles /\hi Public Works Director/City Engineer FlObe|tMittet. Finance and Administration Manager SUBJECT: Gladstone Area Redevelopment, City Project 04-21 5:00 pm - Work Shop Report on ][ax Increment Financing DATE: April 18.2007 INTRODUCTIONISU M MARY This report will be nl8d8 by representative from Gpingst8d. Inc. on the request from O8Bar, Inc. and Walker Methodist for the development called Lake Ph8|8nEstates aG part Of the Gladstone — Phase | Development. The City Council received the Tax Increment Financing (TIF) Application from DaBar on February 5, 2007 and directed that Springsted review the TIF information and report on the findings and process forT|F use On this development and the benefits to the City. K4ik88|G HU0t an AGSiGi8nL Vice President 8LSprinQSt8d, and Terri Heaton, Client Representative, will present the findings 8f the T|F investigation. Mary |ppe|, attorney from Briggs & Morgan will also be available for questions. No action ia proposed as part of this Work Shop; however, staff is recommending that action on the TIF request be taken 8S part [f the regular meeting later in the evening. This iS required if the Council wishes for this first phase of the development within Phase I of Gladstone proceed on schedule. Representatives from D8B8r, Inc. and Walker — Methodist will bG present and will attest their project D98dS. Background The request for TIF assistance was made by DaBar on January 15, 2007, a copy of that application is attached. The developer's request was for $2.U00.08Uin present value dollars 8s support for the project. Their request was for an annual payment over 15 years that would be equivalent to receiving $2,000,000 in 2007. Springsted analyzed that request and determined an annual reimbursement to the developer of g288 They estimated that the property would produce annual property taxes of $340,385 of which $105 would be taxes payable to the City. The attached information and memoranda from Springsted are supporting data for the analysis. This analysis was based Ondata provided bvD8Bor and \A/8|kepK88thOdisx. During the analysis pnnoesS. 8phngSted and staff explored the extent Of this partnership in the development tVU9 called Lake Ph8|8n Estates. This is an important consideration in that the developer, DaBar Companies, would be an equity investor and not extracting fees, including T|F payments from the project 8Dd|S@vingaft8[@Doup|S0f years. It appears from the analysis that any TIF payments may be split between this partnership. If decision is made to proceed, this provision of the partnership and TIF payments needs to be explored and the nature and term of the partnership/relationship will become an important component of any TIF agreement with the developer and operator. Sprinmsted Analysis The developer and operator have reported that the Lake F'h8ken Estates project h8sb88np8r9ddovvnfrVnn the January application when the total cost was $38.85 million tothe current estimate of $36.11 million. The developers report that this is due to Cost controls necessary to make the project profitable and to limit the extent oflF|F required for the project. As part nf the Sprin8ated attachments used for this analysis a projected internal rate of return was determined. This analysis i8 the basis for determining if the 'but-for' test can b8determined. This iSnot a 'black and white' determination but is based Vn8n understanding of what a development will proceed with under existing development standards. The attached information 4/23/07 CMWRepOrt indicates that the development without T|F will Dn}dUCR an internal rate of return b8k}vv 15%. This developer indicated that they would not proceed withmd8nintemo|rateOfretumthatexceeda15+%. The developer contends that 9 of 10 developers would not proceed at this level. As noted in the report, the |8v8| of equity is just over 20%, which requires investors t0 provide for nearly 80% of the project costs. This is also reported as 8 typical |8v8| Of mortgage involvement. Based on what the Developer has said, it appears that without T|F assistance, this development will not proceed. Council understanding and agreement OO this issue iS necessary tO allow the project t0pnoC89dvvithd8t8rnnin8tiODOfT|FosSist8nCS. Assuming that there is agreement that the 'but-for' test has been passed, then a determination of the appropriate level of development support ianecessary. Springsted analyzed the developer's request of $2 They indicated that noaDylF|F projects provide for internal rate of returns that approach 20% depending upon 8 multitude of factors, so this T|F support is nnininn8|. This may give the Council some assurance that the T|F money iS necessary for the project andnntprVvidingfVr8f8sLpSynn8ntLOth8 developer. Discussion There are a number of additional assumptions and considerations that will be presented by Mikaela Huot and Terri Heaton from SphngsL8d about their analysis. The Council may wish to consider the status ofthe development and the need for improvements in the area. 8phngst8d earlier indicated that the City may not wish to consider TIF assistance to this development if this was Year 5 of a successful re-development prOC8SS. |n that case, vv8 could b9 very selective and require developers tO take much greater risks. The development would be attractive and vvoU|d allow for greater investment risks by the d8v8|Vprneni C0rnnnUnitv. VVH are not at that point with Gladstone. This is our first project in the area and some city assistance might be necessary ho make this first project asucoesahnhe|pottraotfuturep jeota. AseCVnd scenario can be considered: 'what would the development look like without T|F8Ssistanc8?' DaBar and Walker-Methodist were asked this question, and after indicating that they likely could not or would not proceed, they indicated that the project vvOU|dh8v8diffiCu|tviDbRiOgnlGrk8tob|8bRC8uSSth9 following would be revised: • Elimination Of much 0f the Community Space • F<ennOv@| of exterior brick and nRp|@C8d with vinyl siding * Removal of most of the site trails • Little downsizing of rooms could be accomplished as they are already minimally-sized • Reduce the underground parking • Reduce the impervious pavement and green building components • Reduce the extent and level Of landscaping and plantings Many of these items are Council goals for the development and may not be provided without the development support through UFassistance. The decision onT|F assistance iS based upon the Council's feeling nf support for the project ondforthiadema|opnoentteano. An argument can be made that the request does pass the 'but-fVr't8st, given what the Developer has represented tous. |f the Council agrees, then a level Of assistance in the range of the $2,0UO.U0O may U9 appropriate tV achieve the project go8|g and to successfully start this project. The d8v9|Op8[ nSpOdS that with timely approvals, they would start construction in September 2007 and have the structure framed prior to snowfall in late 2007. This could bR 8 good start for our Gladstone initiative and provide support for future area projects. City Benefit If TIF assistance is provided to the developer, the process also allows the City to capture a portion of increment toward improvements that otherwise would be paid from other sources such as general levy and city-wide fees. Pr8||nn|n8ry |nh]rnn8LiVn from Spr|nQGied indicates that the City improvements could benefit from this T|F District, the 8nnoUnL of which will be presented in the SprinQsL8d nn8rno. It is likely that 4/23/07 CMWRepOrt agreements with the developer will allow the City to capture this TIF along with other fees and financing sources to add about $1.8 million of improvements to the $3.15 million in improvements coordinated with the LCDAgn8nt. Thus the total improvements within Phase | Gladstone could approach $5.0 million. This entire project Vf$5.0nni||iVncoV|dbe accomplished without 8 need for city-wide fees or levy charges, other than capturing the T|F from the Lake Pha|8n Estates District. Other options Staff also investigated the potential use of tax-exempt revenue bonds for financing this project inateadOf T|FsUppOrt. The inclusion of the developer iD the ownership of the project, hovvever financing mechanism. A provision should be added tV any T|F contracts that would preclude 8'dVUb|8- L8kinQ'nfhJnds should this project b8Cnnn8an8ndu8iv8t8x-8x8nnpLproject allowing for tax-exempt bonds. Conclusion It is the staff conclusion thotl|F assistance of approximately $2.0 nni||inn in 8 pay-as-you-go approach that limits the risk to the City' combined with the capture of additional increment to be dedicated to public improvements within the Phase I Gladstone area could be considered for this development. The Developer has provided information that has been analyzed by the City's financial consultant, Springsted, Inc. The Lake F^h8|8n Estates development appears to achieve many of the Council goals for the project area, including green development, assisted living, senior-assisted living, underground parking, and quality development standards. The risk t0 the City can b8 established 8t8 minimal level due tO the p8y-8S-yOU- Qo approach which will provide the developer with 8n'Up-L0-rn8xirnVrn' amount 0f tax increment assistance, such that if the developer fails b] improve the site to acceptable standards and fails L0 increase the property values, that only the amount of increment generated will be paid to the developer/operator each year. And finally, the developer may have a partnership (that needs to be explored further) established with a n8pVt8b|9 operator inVV8|k8r-K88thOdiSt,who may have an equity stake in the development providing that the T|F assistance is supportive of the City goals and not 8S8 developer subsidy. For these reasons, staff has concluded that the project ShOu|dpn}C88dtO8pUb|iCh8@hngbGSRdUpOOT|F8sSiSt@OCStOthS development. Next steps The development is planned tnU8 presented k} the Planning Commission On May 21" and the Community Design Review Board OD May 22' Final presentation Of the development iS expected t0 the City Council OD June 11"' This TIF process requires that the Council direct the preparation of a TIF Plan, including establishing the area of the T|F District and holding 8 public hearing. It would S88nn appropriate that the T|F Public Hearing be held on the same date 0f the development plan consideration. The T|Fprocess requires approximately 45-60 days t0 complete, s0 action is required at this meeting, April 23 rd , t0 allow for the T|F Public Hearing h0be held 0n June 11 m . The developer has indicated that they can not proceed with final plan preparation in readiness for a September 2007 project start VnU|th8 T|F decision is nn8d8. This iS not the Council's final approval VfT|F. but is8 major stepinindiC8Ungth9intent tV provide assistance. A public hearing should probably not be called if TIF assistance is not being considered. There kgDO action required bv the City Council os part of this work shop, although Council action i3 prODOSSd h3 adopt [SSO|utiOD directing the pr9p8[8tk}D of lF|F P|GO for the establishment of T|F District, and to set 8 Public Hearing for the June 11"' City Council regular meeting. Attachments: 1 SpringateuFmanoial Analysis 2. Project Timeline for Program steps 3. oaua,T|rApplication 4. Lake Phalen Estates Preliminary Plans TO: Greg Copeland, City Manager Chuck AN, Director of Public Works/City Engineer Bob Mittet, Finance and Administration Manager IM =I LEUMM o An annual management fee of 6% of operating income or $72�000, whichever is greater, is included in project pro-forma; we have requested additional information from Walker Methodist as to who this fee is paid to, and for what service provided. P t o Vacancy rates provided by developer o 5% Public Sector Advisors City of Maplewood, Minnesota Lake Phalen Estates IRR Analysis Apri19, 2007 Page 2 o Annual inflation rates of 3 %,as provided by developer, applied to both revenues and expenditures o Developer request for $2,000,000 pay -go note over a 15 -year term, present value amount when discounted at 7.5 %. This would be an annual reimbursement of TIF, and would not be used for up -front project costs. o Total annual property tax costs of $340,385, annual projected TIF revenue available for developer reimbursement of $289,712. The City portion of the total property tax costs is $105,118. o Projected Internal Rate of Return without the use of TIF is 14.03% o Projected Internal Rate of Return with the use of TIF is 15.62% W M c6 O 0 m o w U d ii W d F 7 � wm�n O <DNNCD ri .ci co N O d v co I ul t ° N z Z Q LU n M N N LLI ° N W O O r ¢ LL S W M c6 O 0 m o w U d ii W d F 7 � wm�n O <DNNCD ri .ci co N O d v co I ul W C N O O mmm Mov m O m W rn n a o r- ° i [O M ° W° Igmm W w G7',N M � � W O N O O lo r M Y N X13 t- O m N n co � O M mn c n d N N c c>v M o Q lti O c my @ r � d i t N 0 u,mrnrnw LQ m Ue V o�NNO>C'3 ti5 W P m O C O N _ �O<DN a M.O MtD m mc�'aw `om t!} W O C V t[J ifJ cQ poor ai �� nip MM4N4W tp G7 cpmM i[J _ NN 6 V n � � O 6 rn W 0�4 #t GJ C4� NMM W via ei of FL NCO Caa m rmnom �n� co 7\ P M� w �IJ C W M vt t j w� cp M c � CAE L6 - .V W tfj w tD N O b S;YiN, MMOCpP N U3� { M p r o M ° m amm `+Wis 1n J 1 m Mmr M UM � r r meow u�mN W P O d O N w 7 IQ M V w� N rn t II M c t ° N z Z Q O O O O m � N W d Z m K LLI ° N W O O r ¢ LL S @ C V W m 43 � N2 > N 9 N p ¢ U U O F O O v N Mi J Ztn� W �wwx� �2 U C} d } WQ v R a R No o ) t o m >z z a M N U "a Nt ._ N m _ U .- - a w 0. L4L 2 '. @- . '.@-:_ W W n p ro 6 N.0 Q w R F Ffn W j s " 00 -a o N ui Z u�ioo0 a rtaaa > a � w N as I �- U' d z c Q o Q a LL 6 0 O Z IX O 6 m O d u m 2 C T r C ? N ii LL W W C N O O mmm Mov m O m W rn n a o r- ° i [O M ° W° Igmm W w G7',N M � � W O N O O lo r M Y N X13 t- O m N n co � O M mn c n d N N c c>v M o Q lti O c my @ r � d i t N 0 u,mrnrnw LQ m Ue V o�NNO>C'3 ti5 W P m O C O N _ �O<DN a M.O MtD m mc�'aw `om t!} W O C V t[J ifJ cQ poor ai �� nip MM4N4W tp G7 cpmM i[J _ NN 6 V n � � O 6 rn W 0�4 #t GJ C4� NMM W via ei of FL NCO Caa m rmnom �n� co 7\ P M� w �IJ C W M vt t j w� cp M c � CAE L6 - .V W tfj w tD N O b S;YiN, MMOCpP N U3� { M p r o M ° m amm `+Wis 1n J 1 m Mmr M UM � r r meow u�mN W P O d O N w 7 IQ M V w� N rn t II M c �t v m N N N _ r n N W O N v cv r co N P N = 6N] P N N N 0 �i N N N t0 n �n n N � rn cry w � a N v N �- N N r O m N o n m ° o r N O N � o rn O t[J w � o� N t* n R v w N Y V O N � N O N M � m M ai O n O r r o u r �7 w N t ° z Z V � N O O O O m � N W d Z m K ¢ m c � � O R C ° N W z a N w r ¢ LL S @ C V W m 43 � f w Z ❑- � Z N U � E E O F O O Y W N o awrn �wwx� �2 U C} d > C P U R No o 5 tL F 2 U t j c �t z a z 3 c E a N U "a Nt ._ N m _ U .- - a w 0. L4L 2 '. @- . '.@-:_ W n p ro 6 N.0 Q w R F Ffn W j " ° o om" ° -a o Z u�ioo0 a rtaaa > a � w Xaa W,Q if if<`w�zrn z as I �- U' d z ddWw7 wwzzU ¢ �t v m N N N _ r n N W O N v cv r co N P N = 6N] P N N N 0 �i N N N t0 n �n n N � rn cry w � a N v N �- N N r O m N o n m ° o r N O N � o rn O t[J w � o� N t* n R v w N Y V O N � N O N M � m M ai O n O r r o u r �7 w N t ° Z C Z V � N O O O O m � N c O E o ¢ m c � � O R C ° N W z a N w r @ i Q c @ C V W m m M V m co m w Tt3 _ � F m 'E N o > C P 5 tL F 2 O �t o z 3 c E a "a - i y _ ¢` Z W ti6 V d Q z ±. /\� \� / \ƒ � \ 7w \ \ \ Lake Phalen Estates The following properties were used to determine the revenue structure: Independent Commons on Marice Regent at Burnsville Chandler Place The Colony Edina Park Plaza The Wellington Boutwells Landing Assisted Living Commons on Marice Regent at Burnsville The Rivers Manor Jones Harrison Walker Elder Suites The Wellington Sunrise of Roseville Boutwells Landing Memory Care Eaglecrest Arbor Roitenberg Memory Care Pavilion SummerWood of Plymouth Care Suites Walker Elder Suites Rents and fees were adjusted for inflation from the 2005 -2006 Senior Housing Directory to 2009 -2010 when the property opens. The expenses are based on the performance of Walker properties. We do not have a like project. Therefore, expense history from various properties were used as appropriate. IR Cr --------------------------------------------- �7 --- ---- �7 --------- ------ 1: ----------- -------------------------------------------------- R 5� It g t t I 4 z 4 4 4 - - - - - - - - - - E s s 9 k A E t 9 g 9 9 1 E 4 0 j a F 2 z i t z z E? - 2 2 0 0 E i2 0 0 1 2 1 � 1 2 A 2 1 v I .......... ......... ..... 1 1 1 1 2 I� v �2 1!2 d5 ------------------------------ ---------- --------- ---------- ----------------------------------- ---------------------------------- 4 - - - - - - - m ro - - - - - - - - - -- F 88-g iz .................... APPLICATION AND AGREEMENT FOR TAX- INCREMENTT FINANCING Return to: Community Development Dept. City of Maplewood 1830 County Road B East Maplewood, MN 55109 651- 249 -2300 Fax: 651-249-2319 APPLICANT OFFICE USE Date received: By: Rec. #: Date Applicant/business name: DaBar Co. L.L.C. Contact person: Bart Montanari Address: 13481 60` St., Oak Park Heights, _MN Zip 55082 Telephone: (Work) 651- 439 -2772 (Horne) CELL 651 -775 -3278 Fax: 651- 439 -2068 Interest in the property: Owner 2. Applicant's legal counsel: Harnmargren & Meyer, P.A. Address: 7301 Ohms Lane, Suite 360 Minneapolis, MN Zip 55439 Telephone: (Work) 952- 884 -9033 (Home) Fax: 952 - 224 -2923 Applicant's architect: WAI Continuum Address: 381 East Kellogg Blvd., St. Paul, MN Zip 55101 Telephone: (Work) 651- 227 -0644 (Home) Fax: 651- 223 -5092 4. Applicant's contractor (if selected): WEIS Builders Address: 7645 Lyndale Ave S. Minneapolis. MN Zip 55423 Telephone: (Work) 612- 243 -5000 (Home) Fax: 612 - 243 -5010 Property owner(s) of record: St. Paul Cabins L.L.P. Address: 2501 Lowrey Ave. NE St. Anthony, MN. Zip 55418 Telephone: (Work) 612- 708 -8266 (Home) Fax: 612- 788 -1806 6. Applicant's business form (corporation, partnership, sole proprietorship, etc.) and state of incorporation or organization: MN L.L.C. 7. If the applicant is a corporation, List the officers, directors and stockholders holding more than 5% of the stock of the corporation. (State name, address, telephone and relationship to the applicant. If a corporation is not forrned, set forth as much data as possible concerning the potential officers, directors and stockholders): New L.L.C. to be created for this project. Currently looking into the use of the name Lake Phalen Estates L.L.C. 1 If applicant is a general partnership, list general partners and if a limited partnership, list general partners and limited partners with more than 5% interest in the limited partnership: (If the partnership is not formed, set forth as inuch data as possible concerning the potential partners): Bart Montanari C.E.O. of DaBar Companies L.L.C. 9. List any other cities that you have applied to for tax - increment financing within the last five years: None. 10. Has the applicant ever been in bankruptcy? If yes, describe circumstances: No. 11. Have you ever defaulted on any bond or mortgage commitment? If yes, describe the circumstances: No. TI IU Project name: Lake Phalen Estates 2. Legal description of the site: Property Identification Number (PIN) 16.29.22.31.0024 Property Address 940 Frost Ave E, Maplewood 55109 -4258 Legal Description Part Of Govt Lot 2 Dese As Beg At Int Ofwl Of E 10 Ac Of W 20 Ac With The Orig_ Sly R/w Line Of Frost Ave Th S 27 Deg 06 Min E 811.06 Ft To El Of W 20 Ac Th E Along N R/w Line Of E Shore Dr To Wly R/w Line Of Frost Ave Connection As Descin Doc #1999021 Th Nly Along Sd Wly R/w Line To The Orig Sly R/w Line Of Frost Ave Th Sw1y Along Sd Sly R/w Line To Beg (subj To Ave) In Sec 16 3. Describe the project as proposed, i.e. how many housing units type (rental or owner occupied), how much connnercial square footage, etc.: The project will consist of 180 rental apartments exclusively serving the senior population of Maplewood. There would be 100 units of independent living, 60 units of assisted living and 20 memory care units. There the building contains a total of 293,500 square feet of space. What makes this residence special for the city and the senior community at large is the amount of common space at the "metaphoric" town center of the project. It will serve 3 meals a day for the residents, contain a 24 hour deli, general store, bank, chapel, theater, library, staff, recreation and fitness spaces. The amount of common space serving the senior residents is approximately 40,000 square feet, which makes this a very service oriented residence for seniors with needs for a higher quality of life. What makes it special for the community at ge is that the fitness and a large atg hering space are open for the public to use upon reservation. 4. Will the applicant occupy the project after completion? If not, state name of future lessees and status of commitments or lease agreements: The project will be owned and operated by DaBar Co. L.L.C., but will be managed by Walker Methodist, one of the premier names in Senior Care in the Midwest. Walker Methodist owns and operates over a 20 facilities in the United States and is based in Minneapolis_ MN. Estimated project costs: a. Land acquisition: $2,558,000 1 6.6% b. Site development: 987,000 2.6% c. Building cost (293,580SF ,, $92 /SF): includes city fees /demo /fiainishing 30 096,680 77.9% d. Equipment: 30,000 0.1% e. Architectural /engineering fees / const mgmt 1,168,800 3.0% f. Legal fees: 55,000 0.1% g. Bond discount, fees to underwriter 0 0.0% and brokerage fees: 0 0.0% h. Interest during construction: 1,119,000 2.9% i. Off -site development cost: /engineering coordination 20,000 ; 0.1% j. Initial bond reserve fund: 644,392 i 1.7% k. Contingencies: 810,000 2.1% 1. Other: marketing 476,372 1.2% in. Other: Community Outreach Spaces 500,000 1.3% n. Other: Bus Stop 185,000 0.5% TOTAL USES OF FUNDS $38,650,244 100.0% 6. Financing: a. Industrial revenue bonds: $0 1 0.0% b. Tax - increment: 2,000,000 1, 5.2% c. Equity: 3,865,000 10.0% d. Other, i.e. bank financing, tax credit (please "bank financing" 32,785,244 84.8% - specify): TOTAL SOURCES OF FUNDS $38,650,244 100.0% 7. How will you use tax - increment funds? According to information prepared by Short Elliott Hendrickson, Inc. submitted to the city on October 12, 2006, the St. Paul Tourist Cabins site qualifies as a tax increment financing "redevelopment district" pursuant to Minnesota State Statutes 469.174. Subdivision 10 which permits the use of tax increments for a variety of redevelopment costs including, acquiring properties containing structurally substandard buildings, demolition and rehabilitation of structures clearing of the land and installation of utilities roads sidewalks and parking facilities for the site. The Developer proposes that the city use tax increment funds to reimburse project redevelopment costs, including interest thereon on a "pay - as- you -go" basis. Current real estate taxes assessed for the project site: Total Property Tax + Special Assessments $20,898 9. Estimated real estate taxes for the project site upon completion of project: $384,076 10. Date that the applicant expects tax - increment bond proceeds to be available to pay project expenses: Not applicable. The developer proposes "pay -as -ego" reimbursement for eligible redevelopment costs. 11. Estimated date of construction: October 2007 Completion: April 2009 12. Will any public official of the City, directly or indirectly, benefit from the tax - increment financing for this project within the meaning of Minnesota Statutes, Section 412.3 or 471.87? If so, specify: No. 13. Is this a tax increment bond issue or pay -as- you -go financing? Pay-go financing. FILING REQUIREMENTS You must provide all of the following items with your application: An application fee of $6,620. Make your check out to the City of Maplewood. This fee is not refundable and is separate from the bond counsel's, City attorney's or closing fees. 2. A written opinion, with supporting justification, from an expert acceptable to the Director of Community Development, to document that the development will not adversely effect similar, existing developments. The Director of Community Development may waive this requirement if there are no similar developments in your area. The city has undertaken extensive analysis of the Gladstone Neighborhood Redevelopment Area, and determined that the redevelopment within this area including senior housing, is not only appropriate but desirable; accordingly, the Developer is requesting that the Director of Community Development waive this requirement. A written statement supporting the statutory requirement that "but-foe' the use of T1F on this project, it will not proceed as planned. The Developer has commissioned a senior housing study identifying a need for senior Assisted-living housing within the community. Due to costs associated with developing (particularly the extraordinary costs occurred in site redevelopment) marketing and financing senior housing, market rate rents are insufficient to support a financially viable 4 project including a fair return on the Developer's investment. The proposed development may achieve financial viability by combininu private and public financial resources. including tax increment financing. Tax increment financing ensures that critical project assumptions including rents, financing and financing costs and debt to equity ratios will result in a financially viable project. The Developer's proposal to develop the property is only feasible through assistance, in part from tax increment financing. NOTES The City charges an administrative fee of 5% of the annual tax - increment revenue. 1 If the project requires zoning or Community Design Review Board approvals, you must make these applications before or concurrently with this request. PROCEDURES Return this application -to the Community Development Department. 2. The Director will schedule a public hearing with the City Council after preparing a report and recommendation. The Housing and Redevelopment Agency will meet on this application first if it is a housing project. The HRA will make a recolrnnendation to the City Council. 3. Concept approval by the City Council. 4. Preparation of the tax - increment plan by the City's financial advisor and bond counsel. The City will not start preparing the tax - increment plan until we have completed all zoning and Community Design Review Board approvals. City Council decision on the tax - increment plan, following a public hearing. 6. The applicant enters into development and assessment agreements. The development agreement will include a requirement that the applicant must guarantee debt service on any tax - increment bonds if the tax - increments are not enough for such purpose. The assessment agreement will include a minimum market value for the project after its completion. 7. Issuance of the bonds, if any. The City will notify you of all meetings. AGREEMENT I, by signing this application, agree to the following: I have read and will abide by all the requirements of the City for tax - exempt financing. I will commit all contractors, subcontractors and any other major contributors to the project to all segments applicable to them. I am aware that failure to comply by myself or any of the above can result in cancellation of the resolution. 2. The above infoiniation is correct. 4 I agree to pay all costs involved in the legal and fiscal review of this project. These costs include the bond counsel and City Attorney, and all costs involved in the issuance of the bonds to finance the project. I understand that the City reserves the right to deny final approval, regardless of ,gree of construction completed before application for final Date Form Revised: 11/06 p /com_dvpt /word /app and agreement for tax - increment tinancing2006 C. L i • i V M U 1 • • t r • t r 1 1 ai V 1' C) A- 0 0 F • • E0 4-a 0 L- U- • • i t i • LL LL c O A--+ 70 A--+ �x m v. O A-0 .r a --+ a-+ tt 1 (D CU Z3 N Q} CL _0 rr�� V1 C c CL _O C.) U- +-+ O v 0 U) F- � • • ii t l.._J t t • • 6 V1 i • LL • I (J) c O W z3 C m N S R5 C- C- 4- 0 U) O LL t l.._J t 1 A' u U) C) -0 O F • Agenda Item K2 AGENDA REPORT TO: Greg Copeland, City Manager FROM: CharlesAhi Public Works Director/City Engineer SUBJECT: Gladstone Area Redevelopment, City Project 04-21 Review of Final Alternative Area Urban Review (AUAR) Comments and Approval of Resolution Adopting the AUAR DATE: May 7,2007 INTRODUCTION/SU M MARY The Final AUAR and Mitigation Plan were distributed for public comment on April 12, 2007. Five additional comments were received which were not substantive in nature. No objections were filed, which allows the City to adopt the AUAR by resolution and move into the implementation phase of the project. Appn]v8|t0 adopt the AUARiSrecommended. Background The preparation of the AUAR was authorized by the City Council on August 8, 2005. The document was pn8p8n8U by HOiSingt0O-Ko8g|8rGnUup. Inc. with support from Kinl|Sy-HOrD. SEH, and B[8UD |Dt8rtRC8S well GS the City's Engineering staff. The City Council authorized distribution of the AUAR for public comment on September 26, 2005 and notice of the availability of the document was published in the Environmental Quality Board Monitor on October 1O,2O05. All comments were received by November S. 20U5. The comments were analyzed; however, due to the review Ofthe Plan B Alternative /4QO units) and the additional review needed prior to the final adoption of the Comprehensive Plan Amendment (CPA) and Master Plan, the AUAR was not finalized. A final copy of the Master Plan was adopted with the CPA on March 12, 2007. The Master Plan and CPA provide guidance and direction for proceeding with the area i[npnJvRnnRDtG. |t should bR noted that the adopted Master Plan isCf8 lesser magnitude than the concepts originally reviewed in the On8ftAUAR, however the Final AUAR analysis was not changed. The Final AUAFl evaluates the "worst case scenario" and thus satisfies the intent of environmental review process. On March 20,2OO7,the City Council authorized staff to complete the AUAR process, which involved review and distribution Ofthe FinS|AUAR and Mitigation Plan (which included Response to Comments received OO the Draft AUAR\. FimaUAILIAR and Mitigation Plan The Final /\U/\Rand K8higsdk]n Plan were distributed on Anh| 12, 2007. Per Environmental {]ua|Uv Board /EQB\ requirements, 10 working days were given for review Vfthe Final AUAR. Any objections by State agencies or the Metropolitan Council must have been filed with the City within this timeframe. The Final /\U/\R comment period closed 0O April 27 Five comments were received, including letters from [)8|8 Thppler; Office of the Minnesota State Archaeologist; the [)8p8rtnn8nt of Natural Resources, the Metropolitan Council and the Army Corps of Engineers (letters attached). None of the comments are considered substantive, and the City is not required to formally respond to comments received on the Final AUAR; however, it may do so at its discretion. No objections to the AUAR were filed; therefore, the City is free to adopt the AUAR by resolution. A full copy of the Final AUAR and Mitigation Plan are available on the City's vv8bsiL8. The DNR letter is most instructive and a proactive approach is being used on Phase 1. Agenda Item K2 Next Steps The next step in the process is Council adoption Vf the Final AUAR and Mitigation Plan. This would lift all remaining restrictions to redevelopment within the area. FO||Vvving adoption, the City must distribute notice of its decision to all OD the Final AUAF<distribution list, as well as the E(]B. This would complete the environmental review process, and OO further action iSneeded. ItiS recommended that the City Council adopt the attached resolution that approves the Final AUAR and Mitigation Plan for the Gladstone Area Improvements, City Project 04-21. Attachments: 1. Resolution z rmmAUxncommomletmm o. oaleTnpplo, u. Office m the Minnesota State Archaeologist C. Department m Natural Resources u. Metropolitan Council o. Army Corps mEngineers CITY OF MAPLEWOOD COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. XX-XX A RESOLUTION APPROVING THE FINAL AUAR AND MITIGATION PLAN FOR THE GLADSTONE AREA REDEVELOPMENT MASTER PLAN WHEREAS, on August 8, 2005, the City Council approved a resolution authorizing that an Alternative Urban Area wide Review ("AUAR") be initiated and completed for the Gladstone Area Redevelopment Master Plan project; and WHEREAS, the City of Maplewood has conducted a master planning project for the Gladstone Area Redevelopment Master Plan that has included a number of public meetings and workshops; and WHEREAS, the City of Maplewood has prepared a draft AUAR document that evaluates the cumulative environmental impacts of two alternative development scenarios, one based on the Comprehensive Plan and one based on a draft of the Gladstone Area Redevelopment Master Plan; and WHEREAS, EQB guidance calls for a mandatory 30-day public review and comment period on the draft AUAR document that commences with publication in the EQB Monitor; and WHEREAS, the City of Maplewood has conducted and received all comments and responses to the AUAR document and prepared a draft Mitigation Plan that does hereby address all concerns and issues raised during the AUAR process; and WHEREAS, EQB guidance calls for a mandatory 10 -day public comment and objection period on the Final AUAR and Mitigation Plan document; and WHEREAS, the Final AUAR and Mitigation Plan were distributed for review and no substantive comments or objections were received. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that the Final AUAR and Mitigation Plan document for the Gladstone Area Redevelopment Master Plan be approved and notice of approval be distributed to the EQB and all individuals and agencies who received the Final AUAR and Mitigation Plan. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD THIS 14' DAY OF MAY 2007. MAYOR CITY MANAGER From: Dale Trippler [mailto:dtripp @usfamily.net] Sent: Wednesday, April 18, 2007 5:44 AM To: Chuck Ahl Subject: AUAR Comments Chuck, As I read the cover letter, it doesn't look like the public has a right to comment on the AUAR, only State agencies and the Met Council. However, I thought I would point out a couple of things that I wish would be taken out of the Final AUAR because they were taken out of the Gladstone Neighborhood Redevelopment Plan (Plan) by the City Council. 1. Page 4, Second paragraph: The following two sentences should be removed because they are no longer in the Plan approved by the City Council: "A portion of the Savanna is proposed to be redeveloped to housing that would orient towards the Savanna. A bridge structure under Frost Avenue would serve as a direct pedestrian, storm water and habitat connection to Flicek Park." It is my understanding that the Plan does not allow any development on any portion of the Savanna. Also, the bridge, which the Task Force felt was an important and necessary piece, was removed from the Plan by the City Council. 2. Page 7, first paragraph: Again, the whole first paragraph on the top of page 7 should be removed. The City Council removed the bridge from the Plan. Therefore this reference to a bridge should also be removed. 3. Page 11, Land Use Management paragraph: At the end of this paragraph it says the Plan was adopted in December of 2006. Your cover letter says the Plan "was ultimately approved by the City Council in March 2007." Only one of these two statements can be correct. Thank you for all of your hard work. Dale Trippler, Pres /CEO Trippler Corporation 1201 Junction Avenue Maplewood, MN 55109 -3433 Email: d d (cDa usfamily.net Phone: 651- 490 -1485 23 07 09.25a April 19, 2007 Mr. R. Charles Ahl, P.E. City Engineer City of Maplewood 1902 County Road B East Maplewood, MN 55109 ivh Ai l: RE: Gladstone Area Final AUAR ��TATE,g c c� o . Eso'��' 6512492409 P. V I have reviewed the above referenced AUAR with regard to potential impacts to. Historic and Cultural Resources. I concur with the statement on page 15 that there is a high potential for Post - Contact archaeological within the area, although I doubt many of them would be significant enough to warrant preservation in place or intensive archaeological examination. Unless literature searches suggest that a significant Post - Contact site remains intact in the area, I see no need for archaeological field survey to search for such sites. I think there is good potential for Precontact archaeological sites to exist in the extreme western portion of the area just north of Round Lake and west of the creek. This area appears to be relatively undisturbed. I would suggest archaeological field survey in this area prior to any extensive new ground disturbance. Thank you for consideration of my comments. V S State Archaeologist Maplewood Public Works Minnesota apartment of Natural sources 500 Lafayette Road St. Paul, Minnesota 55155 -4025 RLCEIVED April 27, 2007 R. Charles Ahl, P.E. City Engineer/ Director of Public Works (City of Maplewood) 1902 Comity Road B East Maplewood, MN 55109 Mapfewoo Pvb�c Works RE: MAPLEWOOD GLADSTONE AREA REDEVELOPMENT MASTER PLAN FINAL AUAR Dear Mr. Ahl: The Department of Natural Resources (DNR) has reviewed the MAPLEWOOD GLADSTONE AREA REDEVELOPMENT MASTER PLAN FINAL AUAR, Maplewood, Minnesota. We offer the following comments for your consideration. Item No. 11, Fish, wildlife, and ecologically sensitive resources (paw) The City of Maplewood has noted our interest in improving the water and habitat quality of the three lakes: Phalen, Round and Wakefield. By adopting Leadership in Energy and Environmental Design (LEED) policies and design principles for the Gladstone Neighborhood, the City appears to be moving toward better management of stormwater and surface waters. We appreciate that effort. On the other hand, the City may be missing an opportunity to effectively protect and improve sensitive resources within the AUAR area. The Environmental Quality Board guidance for mitigation plans states that the mitigation plan "takes on the nature of a commitment by the RGU to prevent potentially significant impacts from occurring from specific projects." Our concern is that this FAUAR does not express a level of commitment that the EQB intended. This weakness is evident in the section Fish, Wildlife and Ecologically Sensitive Resources. Here the City identifies two landscape features that, according to the AUAR, "provide significant opportunities for the continued existence of rare plant and animal species." The City, however, does not take the initiative to protect and conserve these areas outright. Instead it defers decisions to the future and to developers, stating, "where possible, development projects should seek to minimize impacts on these features and re- establish corridor connections" and committing itself only to monitoring any impacts that development may have on ecologically sensitive resources. A real commitment would have the City requiring that re- development occur in such a way as to ensure that it does not result in significant impacts to these resources. Thank you for the opportunity to review this document. Please contact me with any questions regarding this letter. Sincerely, Ronald Wieland, Senior Planner [651- 259 -5157] Environmental Review and Planning Unit, Division of Ecological Services cc: Joe Kurcinka, Wayne Barstad, Steve Colvin, Matthew Langan, Lisa Joyal, Jeff Gorton, Bryan Lueth, Travis Germundson ERDB #20060123 -0003 D:\DNR Comments \ma lewood gladstone fnal AUAR.doc DNR Information: 651 -296 -6157 * 1- 888 -646 -6367 a TTY: 6 296- _5484 e r- 800 - 657 -3929 Printed on Recycled Paper Containing a An Equal Opportunity Employer Minimum of 10% Post Consumer Waste a ,. Metrop Cou ncil April 26, 2007 R. Charles Ahl, P.E. RE: City of Maplewood, Gladstone Area Redevelopment Master Plan Final Alternative Urban Areawide Review (FAUAR) Metropolitan Council District 11 Metropolitan Council Review File No. 19857 -2 Dear Mr. Ahl: The Council received the Gladstone Area Redevelopment Master Plan March 2007 Final Alternative Urban Areawide Review (FAUAR) and Mitigation Plan on April 13, 2007. Council staff has conducted a review of the FAUAR to determine its accuracy and completeness in addressing regional concerns. In its November 9, 2005 letter Council staff commented on the draft AUAR. Staff review has concluded that the FAUAR addresses previous comments, is complete and accurate with respect to regional concerns, and raises no major issues of consistency with Council policies. The Council does not object to the FAUAR. This will conclude the Council's review of the FAUAR. The Council will take no formal action on the FAUAR. If you have any questions or need further information, please contact Greg Pates, Principal Reviewer, at 651- 602 -1410. r 1� 2 / f� try 7 His Hanson, Manager al Planning Assistance cc: Jack Jackson, MultiFamily Market Analyst, MHFA Tod Sherman, Development Reviews Coordinator, MnDOT Metro Division Georgeanne Hilker, District 11 Keith Buttleman, Environmental Services Bob Mazanec, Sector Representative Greg Pates, Principal Reviewer Cheryl Olsen, Reviews Coordinator RF.ti..1G5`,t.'tnY m r ,iE; •!t 17;e .co,, t.c.tcr `..1- able uod 2 007 k LIAR £.; a IS:nr:.e . r3:.? -? 0K' No Ob ,doc www.metrocouncil.org 390 Robert Street North ® St. Paul, MN 55101 - 1805 ® (651) 602 -1000 ® Fax (651) 602 -1550 ® TTY (651) 291 -0904 An Equal Opportunity Employer Apr 30 07 04:56p Maplewood Public Works 6512492409 DEPARTMENT OF THE ARMY ST. PAUL DISTRICT, CORPS OF ENGINEERS 180 FIFTH STREET EAST ST, PAUL, MN 55101-1838 REPLY TO J i ATTENTION OF Operations Regulatory (2006- 1972 -T.1F) April 24, 2007 Mr. R. Charles Ahl City of Maplewood 1902 County Road B East Maplewood, Minnesota 55109 Dear Mr. Ahl: { � C1 5 }'�'L{ This is in reference to the Final AUAR that was prepared for the Gladstone Area Redevelopment proposal. The project area is in portions of Sections 15 and 16, T29N, R22W, north and east of Lake Phalen, in Ramsey County, Minnesota. The ALTAR correctly indicates that a Section 404 Clean Water Act permit from the Corps of Engineers could be required if the redevelopment involves work in waters or wetlands. The Corps regulates the discharge of dredged and fill material into waters of the United States, which includes most wetlands. Potential developers should be advised to coordinate with the Corps should they anticipate the need to conduct any work within waters or wetlands. The Corps will then make a determination as to whether the proposed work will require a Corps permit. The Corps recommends that impacts to waters and wetlands be avoided and minimized to the maximum extent practicable. If you have any questions, contact Mr. Tim Fell in our St. Paul office at (65 1) 290 -5360. In any correspondence or inquiries, please refer to the Regulatory number shown above. Sincerely, obert J. ting - Chief, Regulatory Branch M Agenda Item K3 AGENDA REPORT TO: Greg Copeland, City Manager FROM: [|h@rl8s/\h[ Public Works [)in8CtOr/Ch« Engineer SUBJECT: Gladstone Area Redevelopment City Proj 04-21,Resolution Authorizing Preparation of Plans and Specifications for LCDA Grant Improvements on Frost Avenue and for Improvements at ][H 61/Frost Avenue DATE: May 6 The Metropolitan Council approved the LCDAgrant ak their December 1n We are certain that Maplewood will receive $1.8 million in grant funds for the Phase 1 Development OfGladstone. These funds will require spending to be under way in 2007 and fully completed by the end of 2008. Engineering and design Cf the improvements needs [0 begin [0 allow for coordination 0f all development. Approval to proceed with preparation of the plans and specifications is recommended. Background It is time for the Council to give the authorizat to proceed with the pro plans and specificat The survey and project p|GnDiDgph@SRiScOQnp|8tR8S8UthO[izSdiD[]RD8nnb8r2000. The LCDA grant requires that all construction be started in 2007 and fully completed in 2008. The staff continues to work with the developer and coordinating schedules to meet those project r8qUirHnnHnLs;hVvv8v8r,dV8toLh8T|F discussions, those faces of the improvements are being delayed. The improvements tObe started with this work are related only to the grant improvements and improvements at TH 01 /Frost that are coordinated with K4nO[)T and Ramsey County. Budget Impact The improvements to be included in this work are covered with the following: LCOA Grant = $1,800.000 Municipal State Aid Street Funds = $ 300,000 Ramsey County $ 150,000 K8n[l{}T= $ 150,000 TOTAL = $2,400,000 The des work is limited to 10% of the cost, so this authorization is $200,000. Survey work was $4U,8UO 8s authorized in December 20U0. Improvements related k} assessments k} the developer any future power line burial, improvements h3b9 funded by PAC charges tO the developer Or through any considerations OfT|F are not covered by this authorization. It is recommended that the City Council approve the attached resolution that authorizes the preparat of Plans and Specifications for the design phase Vf the LCDAGrant and TH01/Fn}st Avenue Improvements for Phase |Cf the Gladstone project and provide the Director of Public Works with the authority iO incur 8n additional $2OO.000Of project 8np9DaeSfOrth9purpOa8OfdRt8i|8dd8SignoDd@n8|ySiS. Attachments 1� Resolution ORDERING PREPARATION OF PLANS AND SPECIFICATIONS FOR LCDA GRANT AND INTERSECTION IMPROVEMENTS AT TH 61/FROST WHEREAS, the Metropolitan COUnd|hos8vvond8d@8r8nttOthe[]tvofK8@o|evvo0dinthe8mOunt of $1.8 million for the improvement of Phase 1 of the Gladstone redevelopment, and VVHERE/\G, it is proposed that improvements in the form Ofturn |8n8 improvements, sidewalk/trail i[nprOvRnnRDtG. utility inlp[0v9[n8Dts and iDtSrSSCt0O improvements EdTH 01 and Frost Avenue to be C0OndiD@tSd with R8Qna8y County and K8n[)(]TfOr Phase 1 for the Gladstone Area RRd9v9|OpnlRDt Project, City Project 04'21 be irnp|8rn8nt8d. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, 1. That the proposed improvement project U8r8f8rn]dLVUl8citv8n0in88rfVrstVdy8ndih8Lh8i8 instructed and authorized tO have prepared plans and specifications for the making Ofsaid improvements consistent with the awarded grants for the LCDA Improvements and said intersection improvements as coordinated with MnDOT and Ramsey County. 2. That funds, in the amount [f8n additional $2O0.O0U, are appropriated from future project expenses for the purpose of preparing said plans and specifications. Said funds tobereimbursed from LCDA grant funds, K8SAS funds and other project re|akadrevenue3as8pprovedbythe Adopted this 14th day of May, 2007. Agenda Item K4 T{}: City Manager FROM: Tom EkStrGOd. Senior Planner SUBJECT: Planned Unit Development and Preliminary Plat--St' Paul's Monastery Property Development Proposal LOCATION: 2875L8rpRntRur Avenue East [)ATE: May 8,2O07 On Monday, May 7, 2007, the city council held a special meeting at the Maplewood Community Center to consider the planned unit development (PUD) proposed by the Sisters of St. Benedict of St. Paul's Monastery. The council listened hJ the development proposal as described bythe applicant S8 well 8s received testimony from the audience. The proposed PUD included the following: • A4OuOit senior-housing apartment building to be operated by Com0onBondCo00uOitiGS. • A 50-unit town house development also to be built and operated by CommonBond. • A conversion 0f the monastery t0o family-violence shelter bv the TUbD18D Family Alliance. • A future monastery on the north end of the property. ACTION TABLED After receiving testimony in8 public hearing, the city council moved to table their vote onthis matter until their next regularly-scheduled meeting, Monday, May 14 2007. The reason for the tabling was so the full council could beinattendance. SUMMARY T{]: City Manager FROM: Tnnn EksLnand, Senior Planner SUBJECT: K»Ummmmd Unit Development and Preliminary Plat—St. K»muU`s Monastery Property Development Proposal L(]C/\T|(}N: 2875LorpenLeur Avenue East [)ATE: April 24.2OO7 INTRODUCTION The Sisters of St. Benedict of St. Paul's Monastery are requesting approval of the following development plans for their 31.04-acre site at 2675 Larpenteur Avenue East: • A 40-unit senior-housing apartment building to be operated by CommonBond Communities. • A 50-unit town house development also to be built and operated by CommonBond. • A conversion of the monastery to a family-violence shelter by the Tubman Family Alliance. • A future monastery on the north end Of the property. Requests w A conditional use permit (CUP) for a planned unit development (PUD) for the overall U8vS0p[n9Dt plan. City ondiD8DCR, fUdh8rD0nS requires 8 CUP for institutions Of 8duC8tOD@[ philanthropic and charitable natures. The CUP iS needed for the proposed conversion Ofthe monastery building by the Tubman Family Alliance for their use of the building. ~ A preliminary plat for the proposed property subdivision called Century Trails Commons. DISCUSSION The proposed site is8 good location for these uses. The density proposed complies with city r8qUirSD1SDtS. The city's density provisions, iD fact, allow UphJ5O5 apartments O[322 town homes On this property. This far exceeds the proposed 102 housing units. As for the educational, philanthropic and charitable nature of the proposed uses, staff finds this site well suited for such activities and complementary to the Sisters' interests and missions. A. Adopt the resolution approving a conditional use permit for a planned unit development for the Sisters of St. Benedict of St. Paul's Monastery. B. Approve a preliminary plat for Century Trails Commons at the St. Paul's Monastery site. MEMORANDUM T(]: City Manager FROM: T0[n EkStn3Od, Senior Planner SUBJECT: Planned Unit Development and Preliminary PUmt--St' Paul's Monastery Property Development Proposal LCJ[|/\T|C)N: 2875LorpenLeur Avenue East [)ATE: April 24 Project Description The Sisters 0fSt. Benedict of St. Paul's Monastery are request approval Ofthe follow development plans for their 31.04 site at 2675 Larpenteur Avenue East: ~ A4O senior apartment building tobe operated bvConlnnonBOndCommunities. CommonBond is a developer and manager of affordable housing. 0 A50-unit town house development also tobe built and operated by CommnnBond. The existing 11 0-car park lot for the monastery on this site would be removed and relocated south of the monastery building. A change iD use Of the ex monastery building. This building would be sold h3 the TUbnl@n Family Alliance for use 8S 8f8[ni|y-vi0|8DnR ah8|t8r/r8SidRDC8. This proposed facility would be used for offices, housing, community support, information and training, child care and education. There vvoU|d be 8 108'c8r parking |0L added L0 the south end of this pn}p0SHd parcel for the lFubnnan Family Alliance. There would also bea33-Sar parking lot provided northeast of the monastery building. The lFubrnon Family Alliance use Of this building would include 37 housing units 8Sfollows: six for single women; 18 for mothers with one to two children; six for mothers with three or more children; four for adult nn8|eS and three for mothers with teenage boys. ° A future monastery on the north end Of the property. The exist monastery building was constructed k]house 278 Sisters. Today, the community consists of 5M Sisters, 35 of which reside on site. Ther8fVpe, there is no need for such 8 large building. The applicant will provide specific details and plans for this building at 8 later time. Refer k} the attached narrative and maps for a complete description Of the proposal. Requests The applicant is requesting that the city council approve the following: � A conditional use permit (CUP) for a planned unit development (PUD) for the overall development plan. City ordinance, furthermore, requires a CUP for institutions of educational, philanthropic and charitable natures. The CUP i8 needed for the proposed conversion nfthe monastery building by the l[Ubnl@n Family Alliance for their use of the building. ° A preliminary plat for the proposed property subdivision called Century Trails Commons. The applicant has not submitted any site and architectural plans. These will be provided later for review by the community design review board. BACKGROUND November 7 The city approved a lot division of the applicant's property so they could sell 2.4 acres of land LO Hill-Murray High GchVV| for the expansion of their property and campus. DISCUSSION Conditional Use Permit The main issues that were expressed while reviewing this proposal were that 0t traffic impact, density and a general opinion by some that the proposed uses were not appropriate for this location. Additional issues raised 8t the public hearing were: consideration of the number [f anticipated police and fire calls, affect on public schools, and affect on property values. Traffic During the initial review of this development proposal by staff, it was the City engineer's opinion that the data provided bv the applicant's traffic engineer was not adequate [o make 8 determination of the potential traffic impacts by the proposed development. Staff, 8t the time of the public hearing, was n8CO[nnl8ndiDg that the Sisters dedicate right-of-way for future nJ8dvvGys through their site. Since then, Chuck Ah| the Maplewood City Engineer, has met with the applicant's traffic engineer and has further evaluated the traffic impacts of the proposal. Refer to Mr. Ah|'3 report dated April 19, 2007. |tiS Mr. /\h|'S opinion now, after further evaluation Ofthe potential traffic impacts from this project, that the proposed U8v8|Vpnn8nt by the Sisters would not be prOb|enn8UC8| to the traffic on the abutting streets. Mr. Ah|'S conclusions are: "This traffic study does provide information that CGO support o dRoiSi0D that the |0Co| impacts are nn8n8g88b|8 for the area. A development that would 0en8n8t8 double or possibly triple this traffic would b8 consistent with the comprehensive plan. For that reason, engineering staff concludes that the development impact is appropriate with the condition of future expansion potentially requiring a roadway extenaion." Densit The subject property is presently zoned R3 (high-density residential) and planned in the comprehensive land use plan for R3H(high-d8nSityr8sid8nLiG|). Therefore, the zoning and land use classification are proper for the amount 0f density proposed. Lot-By-Lot Density Breakdown: |n working through the density allowances stated in the comprehensive plan, the proposed 5U-Unit town home site iS permitted with that amount 0fdensity. The 40-uOit senior apartment site iS permitted being that 38Cf the proposed units would b8one-bedroom units and one would b88 two-bedroom unit. According to the density guidelines, this would amount ho45 persons on this site. The guidelines would allow up to 84 persons for site this size (22.8 persons per acre x 2.84 acre site). The monastery building could have up to 94 units based on the city's density allowance for apartments. The applicant is proposing to provide 37 housing units within the monastery building for shelter purposes. All of these proposed residential uses comply with the city's density provisions. The future monastery site could also have 8 density Cf approximately 228 apartment units. The applicant will propose this building at a later date. It is unlikely they would come close to that amount ofdensity considering there are only 35 Sisters living on site at the present time. Density 8Vnnnn8tinn: Perhaps a simpler way of evaluating the density is to consider the total acreage and what the city's guidelines would permit. On this 31 -acre site, there C0U|d be 505 apartment units (18.3 apartment units per acre n 31 acres = 505 units) Or 322 town hVnn8 units /104 town home units per acre x 31 aon3S = 322 units). The proposed 162 units (37 shelter units, 40 senior apartments, 50 town homes and 35 future rnonoSkary units) are well below the potential density allowed. Appropriateness of Use Some pnDp8dv OvvnSrG feel that the pnOpOS8d Sh8|t8[ is inappropriate for this |OCGti0D being SO close 0J the high school. Staff sees this location as being 8[tu8||y rather remote from any nearby residences that could poL8nUG||y be impacted by this development. The land to the 88Gt is undeveloped land in the city of Oakdale, to the south there is open-space land owned by the City Of K48p|8vvood and the northerly neighbor will be the future monastery site. Staff does not See how the neighboring high school vvVV|d be negatively affected by the proposed TuUnnan Shelter orthe proposed multi-family housing with the exception of pVi8nLi8| traffic impacts which have been Gdd[8Sa8d by the City RDginR8[ Anticipated Police and Fire Calls | Spoke to Police Chief, Dave ThOnn8||o. and Fire Chief, Steve LUkin, regarding the number of police and fire Co||a anticipated for the proposed monastery-site project. ChiefYhonn8||a provided information based on data he had for the Ramsey County Family Service Center and Ennnn8'S Place. ChiEfLUkin |OVk8d at the potential affect on fire-related and nn8diCa|-n]|8t8d Ca||S at existing senior's housing facilities. Police Calls Year Family Service Center Emma's Place 2003 45 55 2004 59 48 2005 60 43 2006 60 52 Chief Thonal|a'mcomments regarding these figures are that there would beaneed for the police to respond to calls at the proposed Tubman Shelter as well as the two hous components. All businesses and housing developments generate police calls, and in the case of the above examples, approximately 25perC8ntofth9S9Ca||G8r9nn9dic8|C8Us. Therefore, Chief ThVnn8Ua feels that the above numbers are not indicative of a significant number of calls to these facilities. Another consideration iS that other residential properties/complexes with similar occupancies generate more calls. For example: the manufactured home park 8L1880 English Street produced 85 calls for service in 2005 and 108 calls in 2000' 840 Frost the PoU| Tourist . . � Cabins site Oust the cabins, not including the manufactured homes) produced 67 calls in 2005 and 77 calls in2OU8. There will be DO|iC8 and [n8diC@| CGUS. of course, but it is not envisioned that they will be at numbers any higher than other residential communities generate within the city. Fire Calls Chief Lukin provided the following statement based on his data: "From our records OO seniors housing iD Maplewood, vvHcan expect k] have 14 calls for service per year based Vn5O housing units. This number comes from 8 five-year average of calls LO senior housing facilities. {)n average, 9O percent of these calls were nn8dic8i Public Schools | spoke k} Gene JaniCk8.of Independent School District #822. regarding any potential and possible impacts on public schools due to the proposed shelter and town homes proposed. K8r.J8niCkR commented that "from our current attendance boundary map, it looks like any future students at the Priory site would attend C|Vvv8rn Elementary in North 8L P8U|, KX8p|8vvood Middle School and North Senior High. This should not present G pnJb|8nn." Mr. J8niche further stated that bia the school district's responsibility b} provide schooling for area children. The type Vf deve proposed is not 8 factor k} District #822in their prov education LO its residents. Property Values Teresa Novak, the Residential Property Valuation Supervisor of the Ramsey County Department of Property Records & Revenue, commented about the proposed development and what impact there could beon area home values. Ms. Novak said that there ianO data indicating that there would be any loss in property values tO area residents. FVrth8rnnor8, in this inSt8nce, with there not being any close or abutting homes, one cannot make the determination that there would be any negative affect OO home values. The nearest house ia900 feet away t0 the southwest. The next one iS 1.2OO feet away. The nearest developed residential neighborhood along Sterling Street iS2 feet away. 1111 Preliminary Plat The proposed plat meets most city requirements. However, the hQ widths are proposed tOb85O feet wide. City ordinance requires SO4bOtvvide rights Ofway. The applicant should revise the project p|onStOvvidSDth8S8rightS-Of-vvGyh3SOfGRt@SOrdiD8nCR[8qUin8s. Department Comments Building Official [)8v8 Fisher, the M8p|8vvo0d Building Official, has the following comments: • The city will require a complete building code analysis when the construction plans are submitted to the city for building permits. • Provide adequate fire department access bD the building. • The buildings are required to be fire sprinN8ned. • Separate building permits are required for each building. • The existing [nODGStSry building may require 8 full NFPA72 fire alarm system. • Accessible parking will b8required. • The St. Paul Monastery may be8 historical site Cfrecord. This needs tob8 verified and iL could have 8neffect on the construction. * The project manager and contractor should meet with the city building inspection department in opre-SonStruotion meeting. Engineering Department Erin Laberee, assistant city engineer and Michael Thompson, Civil Engineer I with the city, have reviewed this proposal and given their review comments in the attached report. Refer t0the attached report dated February 22.2UO7. Police Lieutenant Shortneed gave the following comments: • Appropriate security and St[G8t lighting should be provided and nloiOtGiDSd in order to GSsUr8 that addresses within the development are readily recognizable and accessible. • Each residential unit within the development should have its own unique address number to assure that emergency responses are not delayed by trying to determine unit numbers at locations with the same address number (i.e.1Y37Gervai3 Avenue Units 1-8). 9 * Since private roads often tend to be much narrower than public streets, on-street parking is often limited 8sGresult. |LiS highly encouraged that enough parking spaces b8 provided for the residents to have their guests park during special events such as birthdays and holidays. The City of Maplewood would be encouraged to clearly post Larpenteur Avenue and Century Avenue as a "no parking" area. * Construction site thefts and burglaries are a large problem affecting many large construction projects throughout the Twin Cities metro area. The contractor should b8 encouraged tOplan and provide for site security during the construction process. On-site security, alarm systems and any other appropriate security measures would be highly encouraged to deter and report theft and suspicious activity in8 timely manner. � Exits from the development onto Larpenteur Avenue and Century Avenue should be clearly posted with approved traffic control devices. Both streets contain 8 large amount oftraffic, which vvVV|d require residents and visitors to use caution when exiting onto either street. Fire Chief Steve LUkin Maplewood Fire Chief, gave the following comments: 0 The applicant shall install fire protection systems and meet all applicable fire-safety codes. 0 The fire protection shall be monitored as code requires. 0 There shall be fire-fighting access provided for all structures as required by applicab codes and the Maplewood Fire Marshal. * Fire alarms and smoke detectors shall b8 provided as required bvcodes. * The applicant shall provide a floor plan show post at the main doors for fire department Watershed District The applicant must obtain 8 permit from the Ramsey-Washington Metro Watershed District for this development. MN Department of Transportation (MnDOT) MnDOT responded to our notificat about this proposal with the attached letter. In summary, they recommend that the applicant install 8h0ht-LVrn-|8n8Vn Century Avenue for access LVBen9t Road. They also state that drainage, oCoeaS and right-of-vvay permits are required. Summary The proposed density of the town homes and apartments is a concern with several persons that responded LV the staff survey. The fact is, though, that this property has been zoned and planned as high-density residential for a long time and the proposed density meets city requirements. The N. 8UVvv8d housing density would p8mnh 505 apartments or 322 town homes. There are 162 housing units proposed. There should not be any significant traffic impact resulting from the proposed development according to the applicant's traffic analysis and as supported by the city engineer. Future development on the site or in the area could create a need for further extension of roadways in the area, but that determination would be made at the time of any future development proposals. The proposed site iS8 good location for these uses. /\s stated, the type 0f housing and density proposed complies with city requirements. As for the educational, philanthropic and charitable nature 0f the proposed uses, staff finds this site well suited for such activities and complementary to the Sisters' interests and missions. March 2U.2807: The planning commission recommended approval Vf the proposed PU[)and preliminary plat with conditions. In addition to staff's rHCO[DOOeDd@tk)D. the p|8DOiDg COrDOOisSklO recommended that the applicant provide sidewalks wherever possible along Larpenteur Avenue. RECOMMENDATIONS A. Adopt the resolution approving 8 conditional use permit for 8 planned unit development for the Sisters of St. Benedict of St. Paul's Monastery. This PU[) is for the Sisters to expand the use Of their property located @t2875LGrp8ntmu[ Avenue with G50-uOit town house development; o 40-unit senior housing apartment building; the conversion of the existing monastery building as 8 multi-use family-violence shelter with 37 housing units, offices and support facilities and 8 future monastery building. Approval is based nnthe findings required by ordinance and subject tO the following conditions: 1. This planned unit development shall follow the concept plans date-stamped January 11, 2007. These plans are considered concept plans because the applicant must submit design plans to the city for approval for the proposed apartments, town houses, future monastery, shelter and any other future use. Staff may approve minor changes. 2. This planned Unit development does not give any oppnOvo|3 for Lot 1, Block 1 since this Site has not been proposed for any future development and its future use is unknown. The development of this site vvoV|d require 8 revision of this planned unit development and must comply with all city development requirements. 3. The proposed construction must be substantially started within one year of council approval Vr the permit shall become null and void. 4. The city council shall review this permit in one year. 5. The property owner shall be required to dedicate right of way for 8 roadway to be studied by the City Engineer during the next three io five year period. This roadway shall be located approximately between this property and the property owned by Hill-Murray k}the W west and shall extend from L8rp8nteVr Avenue to the intersection 8tTH5 and TW12U. The final location of the roadway shall be studied by the City Engineer and reported with a recommendation to the City Council. The final need for the roadway has not been determined but will likely be necessary if additional development occurs on this property in excess of that currently being proposed or at higher density levels than approved; and also if property sold includes @ major Rxp@nSiODOfUseSth8tgene[@b3sigOifiC8ntGdditiODG| traffic to be generated at Hill-Murray. 0. The applicant must obtain all necessary and required permits from the Minnesota Department Of Transportation, Ramsey County and the Ramsey-Washington Metro Watershed District. 7. The applicant must provide a right-turn lane on Century Avenue into the site, subject to MnDOT's approval. 8. The applicant shall comply with all requirements of the engineering reports by Erin Laberee and Michael Thompson dated February 22.2OU7 and bvR. Charles Ah| dated April 19 9. The applicant shall install sidewalks wherever possible along Larpenteur Avenue. 10. Staff may approve minor changes t0 the plans. B. Approval 0f8 preliminary o|81 for Century Trails Cornnn0nG located at 2875 L8rp9nL9Ur/\vHnUe. Approval is subject to: 1. Redesigning the public street i within the site k}UeO0 feet wide. 2. Complying with the applicable requirements of the engineering reports by Erin Laberee and K8iCh88| ThO[npSOD dated February 22, 2007 and by R. Charles AN dated /\or| 10 2007. 3. Street lights Sh8|| be inGi8||8d if required by the city engineer, subject to his approval. 4. The applicant shall dedicate any additional right-of-way if required by Ramsey County and the Minnesota Department VfTransportation. 5. The property owner shall b8 required t0 dedicate right of way for 8 roadway tobestudied bv the City Engineer during the next three tO five year period. This roadway shall b8 located approximately between this property and the property owned by Hill-Murray to the west and shall extend from L8rpHnLeVr Avenue to the intersection 8LTH5 and TM12U. The final location of the roadway shall be studied by the City Engineer and reported with a recommendation to the City Council. The final need for the roadway has not been determined but will likely be necessary if additional development occurs on this property in excess of that currently being proposed orat higher density levels than approved; and also if property sold includes 8 major 8xp8nSi0O0fUaeSth8tgenRn@b3aigDifiCGOt8dditiOD8| traffic h3 be generated at Hill-Murray. N . Staff surveyed the owners of the 40 properties regarding this proposal. This mailing went well beyond the normal 5UO-foCt mailing radius due to the large adjacent properties which limited the number Of households t0benotified. In Favor 1. Refer t0 the attached letter from Bob Bruton in support of this proposal. 2. Refer to the letter of support from Gene Winstead, Mayor, City of Bloomington. Opposed 1. VV8do not want these located there. VV8 already have Ennnn8's Place and the place behind the Ramsey County Home in this area. Please choose another area. /Se|8 Sterling Street) 2. | approve the family shelter inthe existing building. |dV not approve of the density [f the 5O- unit town home and 40-uniLapartment. Eliminate one Or the other. |f approved, please keep the height restricted t0two levels 8tleast! (Peterson, 2520 Idaho Avenue) 3. | am disappointed with the way the City of Maplewood continues t0 make decisions that degrade our community. This |s another example Vfthat. |8nn strongly against this proposal and will consider moving if this ia accepted. (G0rke Idaho Avenue) 4. Refer iOthe attached letter from Kris [)'K8Oe. 5. Refer t0 the attached letter from Kevin and Katherine Green. 0. Refer t0 the attached letter from Ann FoGbUrQh. 7. Refer tD the attached letter from Pamela and Michelle ChiCkett. 8. Refer to the attached letter from Dave and Lee Erdman. 0. Petition from area residents iOopposition. Staff will have the signed petition available for the city council 8t the meeting. 10. Refer to the letter from Joseph Peschges, President of Hill-Murray High School. Other Comment The viSV8| appearance from TW 120 is important and should be given 8 high priority in the design review process, specifically, building elevations and landscaping need Lob8Of8 high quality given visibility from the roadway. Thanks! (Brent BpOnnnner City of Oakdale Director ofCommunity Development) I SITE DESCRIPTION Site size: 31 acres Existing land use: St. Paul's Monastery North: Undeveloped property formerly planned for the Highway 5extenai0n South: Lorpenteur Avenue and City of Maplewood open space land East: Century Avenue and undeveloped property in the City VfOakdale West: Hill-Murray High 8ChVo| and athletic fields Land Use Plan designation: R3H(high-density) Zoning: R3 (nnV0o|8'dvv8Uing residential) CODE REQUIREMENTS Section 44-1082(3) of the city ordinances requires 8 CUP for institutions Vf any educational, philanthropic and charitable nature. Section 44-108YhB\ requires that the city council base approval 0f8 CUP onnine findings. Refer to the findings for approval in the resolution. The application for this request was considered complete on January 11.2007. State law requires that the city decide On these applications within 8Odays. Due to the need for extra time needed to conduct the city's review of these requests, staff extended the review period an additional WOdays according to the provisions 8||Ovved by state statute. As such, the city council must act Onthis proposal by May 11,2OO7. WSJ p:sem13-28\phorypud and plat 407CC Attachments: 1. Location/ZoningMap 2. Land Use Plan Map 3. Site Plan 4. App|ioont'sPUO Application Narrative E Engineering Report by Erin Laberee and Michael Thompson dated February 22, 2007 D. Review of Traffic Study by Chuck Ah| dated March 8.2OU7 7. Follow-up Review uf Traffic Study by Chuck Ah| dated April 18.20U7 8. Letter from MnUDT 8. Letter from Gene Winstead, Mayor, City ofBloomington 10. Letter from Bob Bruton 11. Letter from Kris 8'Kone 12. Letter from Kevin and Katherine Green 13. Letter from Ann Fnsburgh 14. Letter from Pamela and Minhe||eChiokeK 15. Letter from Dave and Lee Erdman 18. Petition inOpposition 17. Letter from Joseph Penohgea 18. Letter from St. Paul's Monastery 19. CUP Resolution 20. Plans date-stamped January 11.2007 (separate attachments) 11 N Location / Zoning Map 2675 LarpenteurAve E St Paul's Monastery Attachment 1 N Land Use Map 2675 LarpenteurAve E St Paul's Monastery Attachment 2 Att�ach—ert 4 St, Paul's Monastery Ply D Application Narrative Page 2 In consolidating its Suburban Ramsey and Washington county operations, Tubman will use the facility for offices, housing, community support, information and training, child-care and K- through-college education. Specific programs inClUde: Finally, Tubman has a commitment to broad-based education, both locally and nationally. In conjunction with numerous university researchers and professors, the agency will Publish information gained in the service of children and families, and recommend best practicias in violence prevention. The current monastery as it exists is extremely well adapted to all of Tubman's anticipated services and goals. Given that the building has been cited by preservationists as one of two premiere examples of nnid-20�" century architecture in Minnesota, the Sister$ consider it nothing short of miraculous that Tubman 's needs are so perfectly met within the original design of their monastery, The original architecture will remain intact with only the addition of a secondary entry at the north side of the facility. The majority of the interior will be used by Tubman as it was orig nally built. Minimal interior remodeling will adapt some existing dormitory-style roorns for women and children, partner programs, and office space. St, Paul's Monastery PUCE Application Narrative Page St, Paul's Monastery PUD Application Narrative Page 4 TUbman will use the facility with little or no change from the current uses by the Sisters, including current office space, dorr housing, food service, public meeting space and child-care, Programming is complete and design is underway for remodeling of the monastery to accommodate Tubman's uses which include: Office Oncl, admin- legal assist, program support, & partners) 10,129 s,f, (Prograr The existing 108-car monastery parking lot will be replaced with a 1 10-car parking lot proposed at the south end of Lot 2, A small 33-car parking lot will be added to the northeast, Additional proof-of-parking may be indicated on the site plan. The ratio of uses and the profile of the users will change, but the use and mission are consistent and compatible with current use of the property. This lot will not be developed and its classification will not change. The PUD application anticipates that the City wilt issue one tax ID number for this parcel and Block 2 Lot I. St, Paul's Monastery PSC Application Narrative Page St, Paul's Monastery PUD Application Narrative Page 6 PUD application, as a type of Conditional Use Permit, seeks approval for this use, including those functions identified in Btock 1 Lot 2 description above, E m 1 111111 , The five conditions for approval, and justifications for PUD Deviations are as follows: - 111 11111�11;li 11111p 111 Ill 1111 Ir I 111:illl F i l l III! 111, 1 Z mllliilli Tubman's planned use of the existing monastery is indeed unique in nature, It will provide temporary housing and supportive services vital to those Tubman serves, as well as a broad array of training and transitional support that will benefit both Tubman families and others in the community. The purposes of the chapter listed in Sec. ®, include, among others "Lessening congestion in the streets; Securing safety from fire, panic and other dangers: Preventing the overcrowding of land; Avoiding undue concentration of population: and Encouraging the most appropriate use of land," This PUD Application is consistent with each of those purposes. Congestion in the streets- Though the land is zoned for high-density, muiti-famity development, the Sisters have chosen not to use the land in that manner. Instead, they seek to preserve the land as much as possible with open space and miniMUM impact on the current site, Traffic projected to be generated by the development has been carefully quantified with a traffic study looking forward to 2026 by Wenck Associates, Inc, The analysis determines that this project will not contribute in an excessive marmer to present or future congestion on these streets, St. Paul's Monastery PUD Application Narrative Page 7 Preventing overcrowding and As noted above, the development density proposed for this site is substantially below that allowed by the existing zoning and land use plans Large areas of open space, trees, and wetlands will remain post- development. law[ MWO-Muffam The Sisters of St. Benedict of St. Paul's Monastery have worked for several years to find a suitable user for the existing monastery building and to formulate a development plan that retains sufficient open space to support their monastic lifestyle, The result today is a 31 acre development with significantly less density than permitted by strict adherence to code, and whose quality is significantly greater. The development is superior for several reasons: It retains the existing rnonasLqU, The loss of this significant architectural work would be tragic, and its continued use with nearly no exterior remodeling preserves the design for the future, It retains, open s acmes. The density of development is quite low. Congestion is reduced, storm water runoff is slowed, and dependence on municipal Utility infrastructure is lessened. Qwoo(Ls ornrrrehensjve Plan The affordable housing that will be developed provides a needed and valuable community resource, The design of the apartments and townhomes will compliment the architectural design and integrity of the St. Paul's Monastery PUD Application Narrative Page 8 monastery, and will meet or exceed the aesthetics associated with market-rate housing projects in the area. M l The parking deviation would have no impact on adjacent properties. 5. 7he deviations are required for reasonable and practicable physical development and are not required solely for financial reasons. Provision by Common Bond of one parking space per senior apartment meets the needs of the tenants, and reduces the amount of impervious surface associated with the development. It leaves open more land area and may promote the use of public transportation. We request approval of the PUD with that parking ratio, accordingly, The Code further describes nine standards for approval of Conditional Use Perm The standards and our responses are as follows: =1�901" M Nam rts"Ws Tubman's use of the existing monastery building is consistent with the City's Comprehensive Ran. The Comprehensive Plan goals emphasize that the city minirnize conflicts between land uses, prevent overcrowding or overuse of land (especially when supportive services and facilities are not available), provide a wide variety of housing types, and integrate developments with open space and significant natural features. The building and site are already developed and the project will not disrupt or alter the significant, open space and natural features of the general area St, Paul's Monastery PUD Application Narrative Page 9 2. The use would not change the existing or planned character of the surrounding area. Tubr use of the existing monastery preserves the existing character of the area which might otherwise be greatly transformed The use of the monastery building by Tubman will have no impact on property values. The nearest neighboring residence is more than 4000 feet from the facility and adjacent property to the south is a preserve, previously sold by the Sisters to the Trust for Public Land. Tubman's use will be well buffered and confined to the monastery building and grounds. St. Paul's Monastery P Application Narrative Page 10 Tubr use will riot generate excessive noise or any of the other conditions described above. On the contrary, continued use of the monastery building much as it is now and the preservation of the adjacent open space will reduce potential noise, glare, and increased drainage water runoff. Based on the results of this study, the Sisters of St, Paul's Monastery believe no new roadway is required to connect Larpenteur Avenue directly with the intersection of Century Avenue and Highway 5 to the north. Such a roadway would take valuable land from both the Monastery and Hill-Murray School and would significantly impact the Sisters' ability to maintain their rnorastic lifestyle in a new facility near their cemetery. 6. The use would be served by adequate public facilities a i nd services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks, 73 The use would not create excessive additional costs for public facilities or services. The development as a whole, and Tubman's use of the monastery in particular, will not create excessive additional costs. Public facility infrastructure would be much more severely impacted by redevelopment of the entire site at permitted densities. City services are likewise less impacted by the continued low-density usage of the property, St. Paul's Monastery PUD Application Narrative Page 11 1111liIIIIII 111111�illillilli III IIIII 11111111illiq 11�111111!1 111111111 111111 �Ww The site's natural features are substantially preserved within this development plan. The reuse of the existing monastery, development of the new monastery on a large parcel to the north, and modest development of affordable housing over a relatively small land area all allow the site's natural and scenic features to remain in large part intact. The Sisters of St, Benedict of SL Paul's Monastery request approval of this PUD application including Tubman Family Alliance's use of the existing monastery, a parking variance for Corm senior apartments, and the lot divisions and uses indicated in the application. The resulting redevelopment will provide for expanded ministry and continued service, This will be a significant resource to Maplewood, and an asset to the <larger community. It is a development that respects Maplewoods history, natural environment, and commitment to its residents now and into the future, Attacil!'Ien" 5 Pave 140 Enuineeritm Plan Review Qr4Ltj4i? Cali ulations Pgodiogk, Infiltration I . J'he normal and high water elevations shall be shown at each pond and infiltration basin on the project plan view, not just in table format, Also, each pond and infiltration basin must be labeled on the project plans For identification purposes. 2, Overflow swales shall be shown with overflow elevation and swale lined with permanent enkamat, 3. There must be 2-fieet of freeboard from the high water level to building pad elevations. 4 . Soil borings shall be provided throughout the site (I 5-foot depth minin Soil borings shall be specifically provided at all proposed rainwater g garden and infiltration basin locations as stated above, Also, borings along the proposed road shall be performed to I understand the type of soils and if road base corrections are needed. 5, Maintenance access must be shown to each pond, infiltration basin, and sump structure. 6� The city will require Moot sumps at all drainage structure _JUSt upstream orpondtbasm (,must be accessible by a jet vacuum truck). 7, The city rainwater garden detail will be required to be placed on the project plan%, The contractor shall work with tile city naturalist, Ginny Gaynor, regarding phasing constmetion, and plantings of gardens /infiltration basins All must be shown on the plans. I Oil sheet C ot'the project plans, the wetland delineator call ot'Jacobson F'.rivironnriental must also have the date of delineation. Tile buffer must also be shown around tile wetland and shall include silt fencing and wood chips/ bio-logs placed just upstream of the> silt fericirut I Site grading shall not have grading I 'n steeper than 3J. Frosion stabilization blanket placed immediately afler disturbance is required for 3 . I slopes. Retaining walls on plam; must shown top and bottom elevations Also, retaining walls over 4 require an engineered submittal to the City or Maplewood Building Department to Secure the required building permit, Show a typical detail of the retaining wall on the details sheet of the project plans. 3 Specify building pad elevations, 1 emergency overland release path for stormwater overflow shall clearly be shown on the grading plan and elevation shall clearly be called out, Once provided, the city will evaluate pad elevation to see if they are adequate. I .Fro.sign � i L irni�nt Control Plan S� -- 1. Clearly identify disturbed area by delineation oil the plans and provide a numerical value of disturbed acreage for the project site. Any disturbance of one acre or more necessitates a National Pollutant Discharge Elimination System permit frorn the Minnesota Pollution Control Agency (MI"CA). The approved grading and erosion & sediment control plans shall be incorporated into the SWI111113 'file current WPPP plan on sheet C4 of Project plans does not ineet the city requirement-,. See the remaining cornments under this section 6:)r what is needed, Include a maintenance schedule ofall erosion and sediment control devices used throughout the, phases of construction (including building construction), u p Identify (in project plan view) the erosion and sediment control measures at project boundary limits of'disturbed areas (i,c., -,silt fence, straw wattle, etc) 4. ldentif�r erosion and sediment protection on slopes and sediment controls at top and toes of slopes and base of stockpiles. 54 Post construction requires stabilization of all disturbed sails. please specify method, 6- Identify locations for equipment/material storage, debris stockpiles-, vehiclet'equipment maintenance, fueling, and washing areas. Address measure to contain area and specify that all materials stored on site shall have proper enclosures and/or coverings. T identify locations and provide details for concrete washouts, 8, Identify locations and provide details for stabilized construction accesses (rock entrance pads). 9, Identify the quantity of materials to be imported or exported from the site (cu-vd). 10, A phased grading plan shall be required far the site and stockpile locations identified, Stockpiles shall be encircled lby silt fence and covered as needed, I I. Describe measures (e,gl_sediment basin, sediment trap, etc) taken during tile rough grading process to intercept and detain sediment laden run-off to allow the sediment to settle and how the settled stormwater will be de -watered and introduced to the public drainage system, Show the location of sediment trap or basin on the project plans, 12Describe measures of onsite dust control (i,e,,,, water as needed) and also provide a sweeping plan for adjacent streets. 13, The following verbiage shall be added to the plan, -1' , Nelive el'osion ratio sediment comrols Yhtztt he iii lilctce pt-it)r lo 411t17 slof'117 cvellls Failure, do such shall result in the deduction of escrow funds (the city requires the developer or contractor to post escrow prior it) issuance of the grading permit) The funds will be deducted at the discretion of the city inspector upon notice to the developer or a)rltractor. Pave 4 ot'O Landseq itIV.'jCity Naturafist Coroirriclit-s I . Currently, both a 1 -4-inch and 8-inch storm sewer drainage pipes run underneath the existing monastery building, The drainage pipes and patterns shall be reconfigured to rectify this unacceptable situation, Storm manhole '3 shall be moved to the, parking lot area and centered so the Storm line sets equidistance front the proposed town borne buildings. Sati,ita Y Sewer I There is no sanitary sewer shown going to the existing monastery building, project engineer shall show existing sanitary sewer servicing this building and the routing to the public main, A,j�ency 1, Submit protect plans to Ramsey-Washington Metro, Watershed District (Tina Carstens), I Submit plan for approval to Mike Anderson at regional aint Paul Water Services I _, I (SPRWS), All water utilities shall have a minimurn of 8-feet of cover. The notes within the projject plans on sheet C' incorrectly state 7:5- feat. Again, all water related design and note shall be reviewed and approved by SPRWS. 3. Coordination with Ramsey County's traffic. engineer' (Dan Soler) will be required because Larpenteur Avenue is within County jurisdiction 4, Mn/ DOTcoordination will also be required ,]nee site access will be available from Century Avenue, 5. Plans shall be submitted to Minnesota Department of Health Services tior the water extension through the project site, Note: if the watermain extension is part of the public improvement process then the city will coordinate with the Department of I (ealth Services, o, Plans shall also be submitted to Minnesota Pollution Control Agency (MPCA) for the sewer extension and for coverage under the general stormwater permit, Note If the sewer extension is pan of` the public improvement process then the city will coordinate with the Department of Health Services, Traffic/ Streets The site design shall reflect one of the four alternative future public roads layouts within the prQjecr site FtTective transportation planning for this site is required to relieve fluture conL at the Century Ave/ Larpenteur intersection. More discussion with city staff concerning traffic and future roads will be required prior to prolect plan approval. Please see next two comments, considering new developments like this proposal we can expect an increase in traftic at the intersections ol'25-30% In the next ten years, These intersections cannot handle these Volumes Without an increase in delay and safety concerns. We recommend a condition that this site plan be required to connect to a luture local roadway system that connects to vacant N1of property{ to (lie north. 3 The local roadways are proposed as public streets and are shown as Benel Road and Monastery Way. We support this designation as public streets. As such, we recommend that these streets (utilities included) be built as public improvements and that the site owners be required to petition the city to construct the streets to City specifications. Miscellaneous Departtiiertt of PUblic Works C *y W Vaplewool ME JWO RANDUAlf TO: Tom Ekstrand, Senior Planner FR I R. Charles Alit, Dirwor of Public NN orks"Cit Engineer IYVI March 8, 20077 m2mmmm The redevelopment will add 50 townhornes. 40 senior apartments, 30-40 auditions residents at t Monastery and the Tubman Headqu arters and Temporary HOUsing Normal estimate rates for hOLIsing assume 7- 11 trips Per Unit There is no basis provided for any of the assumptions within t-)is report, Using normal eslimates the range of new trips could be estimated as nigh as 50 townhornes at 9 trips per unit 450 trips 40 apartments at 7 'trips pe unit 280 trips 30-40 Monastery Fesidems at 4 trips per unit = 80 Irips TUbman Headquarters and Temporary HOUSIna 0 1 , 62§ 0 0 Total lVlaxin)jrn Daily Trips = 2,8 C tips I 'f You have af questions or con..cernS voth 1=° vtlitnin this memo , con, act me. Attachment 7 I ,, �r n a it of Nib[ i­ "110rkn, , r '. MEMORANDUM Tom Ekstraud, Senior Planner FROM: R. Charles Aid, Director of Public Works/City Engineer DATE: April 19, 2007 m7m111111 - 11ilam ud Follow-up Table I Weekday Peak Hour Trip Generation A. W Peak RM. Peak kliddav Peak Oail� x. [. Sit& Units Hour Trips H(mrTri P s Hour Trips Trips 111 0111 In Out III Otil Dwe 11ing 'FOW11110115es 5 I Un 4 18 17 1 ) 17 9 293 Dwc 11mg Senior Apatiments 40 . I.1111ts 1 2 7 2 2 2 139 New Monasiery 30-40 Residents 3 3 1 1 1 3 34 Titb rum Headquarters and'Yemporam Housing - 1 15 25 2i 115 15 15 520 123 48 47 129 37 2 9 946 �Ojllffjllpl sam fir. nuqu w4r: [4 wit III A • I F itional traffic to be generated at HiY-Murray. ,fit t'Eachnie-it 8 St. jBJEC"I': St. Paul's Monastei NIWDOT Review #P07-003 N Quad o f'FH 120 and Larpenteur Ave, F, Maplewood, Washington County Control Section 0227 Dear;'Yh Roberts: - Thank voit for the opportunity to review the above referenced plat, NfilIT)OT Stnff INIS J the :)hens in accordance Nvith Nfinnesota Statute 505 03, SUbdiVision 2, Plat Bet , orc ariv further development, please address the tollowing issues: Design: Thank vou for realli-ming Tenet Road to match the opposite access. A right turn lane oil southbound TH 120 will tic required I'or f4crict Road due to the high volume of traffic on TI 1 120 Please direct questions, concerning this Issue to Ken L Ungr (6-14-21 !) ofX4,n/`DOT Metro's Design Scclion, Water Re.Nources: A drainage per-ri is required, The proposed devciopmcnt will need to maintain cm tint dralna"c rates (ix- the rate at which storm water is discharged from the site must not increase). The Ory cr (it- project developer will need to submit: hydraulic Computations for 10. 50, and 100 year raintal! events t r both existing and proposed conditions, The modclit-ir must include the eficctson the downstrearn drainage systems including the Mn storm sewer and the wetlande'pond to the north, MrvD(YJ'does riot have reliable data on inverts of storm sevver, etc. The consultant must not tttt l c as and is responsible "or obtaimm; this data. Please direct questions concerning these Issues to Doti Bore (65 t-034-2 1, — ot'Nfir/DOT's Water Resources section- the Til 5 and TH 120 existing right is shown correctly on the plat, The in placc nionumernation should also be shown on the plat. For questions concerning this issue, please contact Matt Werrict (651; 779 -5482) in Mn/DOYs survey's section. Permits: ' [ ' he City will need to apply for an ace css permit for the realiguirrient of'Bonet Road, As stated above, as drainage permit is required, Ariv other use ofor work within or affectin Mri/DOT right of%vay requires a perrnit� Permit forms are available from Mrif)GY's utility website at , www w.dot.state.nin.us/t s t I tv , PlCaSe include one I I x 17 plan set and one full size plan set An � cpportunity eniplcy4er with each permit application. Please direct any questions regarding' permit requirements to) Buck Craia (0 -582 -1 447) oJ'Mn/DOT Metro's Permits Section. ".'hank you again 1 this opportunity to review these development plans. Please address all initial future correspondence for development activity such as plats and site plaris to Development Review Coordinator Mn,' DOT - Metro Djvi Waters Edge 1500 West Coinity Road 13-2 Roseville, Minnesota 55113 if you havq any question-, regardiriff this review please feet free to contact, nie at C 1) 582-1548: Since Tcid Sherman Planning Supervisor Copy:. David Claypool 1 Ramsey Cc)unty Surveyor Brian MundstoQk / undc Engineering, fuse Jean Hartman / Saint Paid's Moriaster�\ Copy to MrillOOTtiles Mri./DOT Division File CS 6227 Mn)T)OT LGJ , File — MapleNvood March 8, 2007 Horiorab[eMavor Diana Longric, City Council & Planning Commission Members City of Maplewood 1830 Cowity Road B East Maplewood, MN 55109-2702 Municipal Government Colleagues, AtLacr,-,eri_ 9 I have been asked by Bob Eiickscin,a longtime member of Bloomington's Port Authority, to provide information on Bloomington's experience with Comerstone, a domestic violence support a,,ency, located in Bloornin-ton. Bob has also been a longtime board member of Tubman Family Alliance which is seeking to convert the St. Paul Monastery located in your city to a domestic violence shelter and support center, I understand from Bob that some concerns have been raised within Maplewood regarding the M impact on public safety from having a domestic violence shelter and support center located in the I corrmiunin,, I am happy to share some details of Bloornington's experience with Cornerstone to address these concerns. Cornerstone has long provided shelter services for women and children in Bloomington, and from its Bloomin-ton base, has served residents of other south metro communities. In 2004, Cornerstone opened a new residentiaLloffice/community center facility, in a mixed resident ial-o fficc neighborhood. With this facility, they have been able to expand and improve the breadth and quality of the services they offer and are virtually unnoticed in the neighborhood. In preparation of this letter, -vve reviewed the police reports to the facility and concluded that police calls are extremely low and of a typical nature for residential buildings. A review of our records shows no nuisance complaints for their property, `rhe services provided by, Cornerstone and the Tubman Family Alliance cannot be adequately addressed by government. In Bloomington, we view our role u allowing a safe haven and opportunity for families in desperate times to rebalance and move on to happy and productive lives- Bloominaton is fortunate to have Cornerstone here to provide the hands-on services and support necessary to families in need. MAYOR AND CITY COUNCIL 1800 W OLD StIAYOPEE ROAD, &DOMINGTON MN 55431-3027 AN AFFIRMATIVE ACrIONIEQUAL '� 952-563-8782 - ;,;: 952-563-8754 ' 71 952-563-8740 OPPORTUNITIES EMPLOYER Mayor Longrie, March 8, 2007 Page 2 City Council & Planning Comn-iission Members I In general, Bloomington strum l} supported Comerstone's efforts to create a state-of-the-art service shelter facility. Concems that it would "bring violence into the neighborhood" have proven false. The fact is, domestic violence does exist in our neighborhoods, and our task is to deal with it in aural that neutralizes violent situations and establishes a stable environment for its victims, The Cornerstone model does this in a way that demonstrably protects residents of- our four city and does not disrupt its neighborhood. I hope you will come to the right decisiori to support this approach in dealing with this important family issue. Please feet free to contact me (952-563-8782), Police Chief John Laux and Cornerstone Board Member (952-56' )-870 1), or Planning Mwiager Bob Hawbaker (952-50- 8922) ifwe can provide arty additional intbrmation. Sincerely, I / --� "'0" Gene Winstead, Mayor City of'Bloomington ce", Robert 0.EKcA-�on, Puri Authority President Blooft;ington City Council Alark Rernhardso n. City Nfanager John Laux, Police Chie� Larn, Lee(.,`omnunir,) Development Direetor Bob Hawbaker, Platmotg Manager Attach ment 10 2856 Lake Blvd. North St. Paul, MN 55109 February 91, 2007 Plannin- Commission Chair M Lorraine B. Fischer 1830 County Road B East 'Maplewood, MN 55109 Dear Ms. Fischer: You have known me for a long time so it should not surprise you to hear from me in support of the fbman Family Alliance and Cot nnot iBand Comrnunitic,5 proposals for use of the Saint Paul Monastery site. You have lom- been an advocate of housing needs for the poor and oppressed.'I remember k1- your interest and involvement in the Maplewood HRA long, long ago. Please give these proposals the consideration that they desen.-e for the following reasons - L ` fhe sisters have been looking to r a good use for this property for 13 years . 'They are in agreement to-do so. Thus, one way or the other, the site will not remain as it is. Z7 2, Hill Murray I ligh School has long had the opportunity to buy the sisters out., but has declined to do so. Now, it is giving its benefactors a hard time 3 Tubman Family Alliance has an excellent reputation for providing and maintaining good sites. Itis seeking here to consolidate its sites in one location. 4. The Alliance's proposal will not only keep the current award winning building in use, but also put it to excellent us. It is a perfect fit to their -needs. 5, CommonBond Communities has a lone history of working with communities and building quality, affordable housing. 'I'Ae a look at some of their locations, 6. The site is buffered by an Oakdale park to the cast, open space to the south, Hill Murrav to the west and Highway Department land to the north, It is a logical place for development. As a PUD, the city retains much control over the specific development, Than you in advance for your consideration, Z7 Bob Bruton (777-22-14) Attachment 11 01/31/2UU7 13:24 FAX 6512656109 III AY` FED CREDIT UNION M understanding correctly that, - 1) A shelter/residence (we already have mma's Place) 2) Offices 3) Housing 4) Community support, information and training 5) Achild care facility 6) K- College leaming will all be taking place at this facility??? Do we have any numbers as to the enrollment of such a program? Traffic is a major concern. Hill Murray congestion is horrible. We already have mma's Place, Would filling in any of the wetland area be needed? If so, I am not in favor of that either. I would love to see this used and developed more with our aging population in mind. 1 IN Kris,) ane Attachment 12 Kevin R, and Katherine A. Green 2507 Knoll Circle Maplewood, MN 55109 March 22, 2007 Toni Fkstrand — Senior Planner City of Maplewood, NIN Updated comments regarding developmental proposal at St . Paul ' s Monastery at Larpe inner and Hwy 120: We have met with the Benedictine Sisters, representatives of Common Bond and the Tubman Family Alliance. I laving a discussion with there was very helpful in understanding the scope and impact of the proposed project, The proposal will increase the number of people in the area, We have been assured that a traffic study has been completed that shows a small impact on the area, Most residents will use public transportation. We feel that Common Bond and the Tubman Family Alliance should ensure that bus service to this area is in place to service their residences. The local environment must also be considered, We agree with the Sisters and the representatives of Common and and Tubman Family Alliance in not impacting the wet lands in the area. The proposed design does not impact the wetlands, We are very concerned that the city would like a new road through the wet lands to the north of the area and Hill Murray, This was not included in the notice sent to residences and was only broug ,ht to our attention after discussions with the Sisters, We do not support a new road through the wet lands to this area, As previously stated we would suggest that access arid parking for Hill Murray be considered within the boundaries of this development, so Hill .Murray ceases to pursue an entrance trorn the adjacent M N DOT property/wet land. The wetlands area should not have a road or sports fields. This area should be vacated by the state. The state can reclaim the wetlands and use this as wetland credits. Meeting with our existing and potential new neighbors was helpful in understanding the project, Thank you for the opportunity to voice our thoughts and we hope they are considered as this process continues. Kevin and Katherine Greet) JAN 2 4 2007 COMMENTS A t" ta&17.ert 13 m 11 ine aaclea ft TraTTIcanamisisilooenseTorin n-# zoning anpOrtut Efmrupw zoning shouid be changed� I 110WHI ME m- 7TU The school needs more PARKING- Attachment 14 Tom Ekstrand From- COC ETT. MICHELLE [MICHELLE,CHIC KETTaisd623.orqJ Sent: Monday, March 19, 2007 11,00 PM T,o: Diana Longrie� Kathleen Juenernann; Erik Hjelle„ Will Rossbach; Rebecca Cave; Torn Ekstfand Subject: Development Plans of St. Paul's Monastery Importance: High Elea r Mayor, C,t-v Co ., 'Nterril3e rs a nd Mr, t_r a nd Yz, wr i rz,,a to s 1-.,i r e o u i op p o s i t 0 r� Vii,) -I n 5 0t' :`fit., Fa u 's Mon a 3 t e o d on I, r p I- opc�,* t- v '.ocdted ilii o' , iii l ILL Ur and cent-lory Avc'llues. 4 L_ _1liv that t �_-e IS a ne�ed f u or sch f ol �sisters propo�,,, art. cl €. V I-ascris !:3 C C t o t I I e i r P r,p os a 1 J, arc, 1,s 011cws* V­-)P�ewood -I] teadv 1-.if3 Li, -o tltanv hi '1.. dens i v fle i Ma pwood already t ­.i tn 11hUn6ance of afloz:,dab- '-iou,,5Jnq pe,r t Star' htine, art i'* W. bli5*-ed this A dt I vc� t h - o tv,' .-) t' citv --ha, 3. readv e:�izts s :`(',01 Van, CI,y-k St f'Vfmintu" "'J'Ay f_.". o'... L�":e j:; r 0 p 5 d 'Ubman 5"helt, r , r'd, s anjther --1- r i° the Mao, oca l t[ '.*,v n,. ,, aclain just z-- ` vLs ow t is xifai_­ ,o th of Map.'r,wood 1,hkr..uiq�iY)oLnucd w.;_h a thiid fac:i , I I:v of 11hi6 type. St] CaIIV, tILE� iMY­`tC, of this �,rcnpcsal_ tj3_1 hav-_ a ncqativ�,,, -t cn !wcod P r o F, Y I it) the rotilid, n I rid rt ak� ur s, C9= ab- AS jyjr P1`01)(:.'_tl/ VAlUeS fa- jai} `J OUr -70 n t bUt-iOn to thC�- t,IX ,A.'ie. Fe,_Iple -sc,'Ipinq Violent suatiorts havii I -n kno"wri, to attt -t iarvwan� d in"i i V, I s o 't kztn hloucl`t ric" f th�-ir own. i:�5 1. i , - .111S hC PQ!� to c r ea t c a s a e y I ta 7, J z,�_,Side-nt : 01 ti. and to, Lha: cit-_-Zena V 'p food alid, puts ad_- bur,h�,n or Lo protect us h 11-flj) t z av �_1100 t -e omp I o Q , V -71 In di i t, i o n a, t Out v<,' i f'' L tratti6l neir F_ AJ(J ono xnd derl t 5 i v 11 o! a r a Proposed o� P �,JICO _:n a ,j "out iiTv apdrLmcnr. CCMDromlses S7 f(,t--v ')t. Vu _ rablc, _..idivdU,:i1s_ 8Most in- j Y, to pface suc"-1 a I ic111ty It+-,ar, an atready exasr�ri( . n Olt) 5 appto'ly iG F, In g eif;, !I "Ompl oi th(' v c t tnd i v I du S. I k i r, u c a risk i s ric, t res on:i i u. shato thL-se i:houAhts with th,.- rl,'mnincj ComnIssloll and qivct_'nese your Resp- I tv, Pa< _;i a :€t„ :, Mi che If e Ch i 2112 " I Neura,,,ka i\ve E I -'his ema and anvat,-,achrnentmay cont, lin (_;01,tldermtat wind p- lerit ir, 7) 11, tne intondo,6 recipient, I; - tse not i i tine rt:�,ridi'r : IT c IiI and, di 3- roy any 1kny v or on111 offs I diva_ those of the autLIhOr and might not Lho.so ot pr".-ev ac 0 Pau e I of 2 1' Attachment 15 UZMW�M( From: Lee Hinnenkamp [feel h@comcast.netl Sent: Monday, March 19, 2007 11:50 PIA To Jj.hansen@comeast,net Subject: Sisters of St, Paul's Monastery - PUD comments from Dave & Lee Erdman First I would like thank you both for putting forth the effort that you both have on behalf of all of the residents who will benefit. I apologize that both mine and Dave's schedules have changed and do not allow us to attend the meeting. These are just a few of the thoughts that we had`, P a L, e 21 of '2 Attachment 16 March 19, 2007 We are writing to tell you that as CURRENT TAX -PAYING RESIDENTS OF MAPLEWOOD we are OPPOSED to the development efforts that the Sisters of St, Paul Monastery are proposing for their property" * 90 affordable (low-income) housing units to be operated by Common Bond * Remodeling the current monastery so that it may house the Tubman Family Alliance ( , a full-service family violence agency and shelter) C * onstruction of new parking lots and access roads o Construction of,a new smaller monastery. We ask that you consider the following neighborhood concerns: Traffic. There will be a substantial increase in traffic to both the perimeter of this development as well as both Century and Larpenteur Avenues. The property to be developed is adjacent to f4iJIMurray High School, where students as well as neighbors walk and bike. The streets in this area have neither sidewalks nor curbs to separate people from the street. >The potential for serious accidents increases as traffic density increases. ................. ............. Additionally we ask that you note the following pertinent facts and consider them as you make your decistom MIMI �11 M 114MMINEIIIIIII i i 2 Hill Murray High School has offered to purchase the property at fair market value to preserve the location and financially enable the Sisters to take their mission to another area. 3. Maplewood already provides its fair share of "afrordable" housing. Maplewood needs to look to stop decay as an inner -ring suburb and support new, positive development in the cornmunity, 4. Our school district is already financially strained. How will District 611-2 fund the extra educational services that this population will likely require, 5, The Sisters of the St. Paul's Monastery in looking to support their mission are not considering their neighbors nor iheir neighbors interests, including-, • Hill -Murray School as an organization • The 1000 students that attend Hill -Murray • The neighbors surrounding the Priory grounds with their concerns • The larger community of Maplewood that is battling encroaching crime, and seeking to redefine itself and change course We hope that the City Council and Planning Commission as members of the carm munity listen to the overwhelmint! desires of the tax -paying citizens and take our opposition to this proposed development into VOUr decision makine roles, I - Residents of the area south and east of the proposed development Dear Maplewood Planning Commission and City Council Members Me do not support the property development plans of the Sisters of St, Paul's Monastery as outlined below, * 90 affordable (low-income) housing units to be operated by Common Bond * Remodeling the current monastery so that it may house the Tubman Family Alliance (a full-service family violence agency and shelter) Construction of new parking, lots and access roads u Construction of a new smalier monastery, Name Address Teleone (0 t, onal) John Hansen 1 2389 Nebraska Ave 651-773-0172 Caralvn Hansen Paul Adams 3 2383 Nebraska Ave 651-779-7479 Patti Adams ­l-a-ki—ewood Brian Larson 1601 Dr 651-779-9614 1 of Larson –Bennett Leo 1619 Mary Court Ellen Kiser I 1610 Mary Street Tom Birkholz 1569 Lakewood Dr i 651-770-7706 J�arolyn Birkholz John Piechowski 2426 Nebraska Ave 65 1-779-7451 Parry Piechowski Mike Johnson 1475 Myrtle Ct Lisa Johnson Dave Erdman 2446 Tevlin Court 651-773_-8419 Lee Erdman Jim Ong 1440 Mary Street Yarping Ong Thom as Gallati 2477 Arlington Ave 651-770-9365 Donald M , tie 2492 Arlmgton_Aye 651-777-2497 '\4r- Rivard 1603 Mary St. Arm Rivard Mike Gaspar 1594 Maj Street lose droll 1602 Man, Court Lyle Bruns j 1586 _Nlar-i'Court Lyn RinEold 1578 Mary Street Charles Litilking 16,17 Mary Street fern Clark 158-7 M�j_ Street Clark -Jim Jeff Loibl 1595 Mary Street Celeste Lo1bl Anne Fosbur gh 2516 Idaho Thomas McGuire Kristi McGuire John 'Wilbrinson Tom Hildebrandt Anne I lildebrandi Mark McLean Cathy McLean Donald Jaen, Jr Sharon Johnson Raymond Johnson Jeff Doma&ai,a----- Don Jameson Colleen Jameson Alan Prax j�ay_Pr&x Julia a, ul I Poday Snell Ernest Boswell Karen Lanz Cedric Lanz Tim Johnson -Martha Johnson R��rt Berthiaurne" Mrs. Robert Berthiaurne Alan Hanson Karen Hanson Lynn Poferel Robert Poferel Todd Stafford Lori Stafford Lee Simanski Richard Cravin Linette Gavin Steve Trynoski Eammp 1650 North Sterl 21134 Larpenteur A. PL_3___ 2534 Larpenteur Apt. I 1560 Sterling 1593 Sterling I, 6115 Sterling 1667 Sterling'' 1_596 Stirling 1630 Sterling 1570 Sterling 165 Sterling 1580 Sterfina 2496 Oak Circle 2496 Oak Circle 1_&erli479 -,,Ler,,nv 1600 Lakewood Dr _1 �_(?7('urrie_ 1649 Lakewood Drive 1 1471 Myrtle Court 2376 Nebraska T)69 Nebraska MEEMEW. 2346 Nebraska 2427 Nebraska 2331 Nebraska 2354 Nebraska 779-9745 773-8745 773-5196 771-3)20 748-1023 747-0432 I 777-81-30 Bruce Estrm Februarvy 16. 2007 HILL. - A CATHOLIC AT Mr, Toin 1�'kstrand4 Senior Planner City. or Maplewood 1830 County Road 13 East Maplevvood, M N 55 101) At talchriicnt 11 ITR 16 ?, . 07 On behalf of Hill -Murray School, thank you for permitting LIS this opportunity to comment on the ­­lic- I a,,,_ ation of'St. Paul's Monastery to rcde%,,cl(-)p land abutting Hill -Murray School with it Planned Unit Development (PUD), Hill -Murray is more than a school building adjacent to the site of the proposed PUD. Hill -Murray is a neighbor, It is a neighbor comprIs-ore than one thousand I im, _, m middle and high school students, their parcrits, teachers and staff' As as neighbor, 1-1111-NIurray vvould like to feel that it has a voice in how the neighborhood develops, The Monasterv's, PUD involves a significant expansion ofthe use of the, property next door to Hill- Nlurrav School, Hill -Murray School has longsupported the missions of'Cornirion Bond and the Tubman Family Alliance, as Nvell as St. Paul's Monastery. Our students hme been involved in the numerous Service opportunities afl-orded by these organizations for many years. Because 11111 - Murray Shares a common lineage NA' I th St, Paul's Monastthery, Hill-Mun-ay would like to support th Monastery in any, way it can. As a neighbor,xvc feel that it is in the best interests of each of us to shares and understand the vision ofthe other. The concerns we raise with regard to the PUD as discussed below have nothint-zz� to do with the missions of these wonderful organi7,ations, Rather, our concerns are related to the PUD itself, the impact this plan would have on thisgeographic area of Maple,wood, and ultimately to the safety and vvcll bcirq, of the students and the entire I -fill -Murray School Community, Hill -Murray first received the fortrial PUTD on Januai­., 21, 200T 1 -his was the first time that Kill - Murray was able to review the completed PUD as sdimitled by the Nlonasten% As noted in my letter of January 2'. 200". Our . ) goverriance process does nett provide for formal action on the proposal until the 11 -NI School Board of -Trustees' March 12, 2007 meeting. In the rneanthne, I %Nould submit for your consideration these initial corm-nents to the City of"INhipleNvood on the St, Paul's Monastery PUD proposal. Additionally, we would appreciate the opportunity, to receive the City of Maplewood's staff report regarding, this PUD-, with the understanding that the comments contained in this response trught lie further adjusted based on the outcome of that staff report. These initial comments are the result ot'a special joint meeting of the 11-M School Board ot"Frustees and the 11-M Foundation Board ofTrustees that met on February 12, 200T 11ill-Murray views the present plan for redeveloping the Monaster), 6,rounds as having as substantial impact on Hill -Mur -ray and the character of the surrounding neighborhood. Theproposed development plan map attached to the PUD application, highlights two facets of the development that will impact Hill -Murray: traffic, and dcnsity 2(,1I-asi * Wiplrwood, MN Citi 9-�r69,- - , * Wwl ) 777-i: 76 * FAX (6,vl ) 748-2444 a The development plan map reveals that the N-Ionastury grounds will be OCCUpled by four, differcut uses: 1) the proposed family shelter, 2) a firtture monastery, 3) a 40 -unit apartment building, and 4.) a 50 -unit town home complex. The development plan map also depicts new roads arid parking lots necessary to serve, these uses. 'The development plan map fails to depict roadway access or, parking for the fixture monastery. The development plan calls for subdividing the Monastery grounds into separate parcels to be held V under separate ownership, This subdivision plan appears to be based upon use. Thus, subdividing Z7 the Monastery grounds ,vill create one parse[ for the fiarnily shelter, a second parcel consisting of vwo separate lots retained for the proposed monastery the farnIY']shelter parcel noted above completely splits the monastery's retained lots trom each other), a third parcel consisting of y ZZ, two separate lots for the apartment building (a street completely splits one of" the lots needed for (hc apartirient building fi-orn the other), and a fourth parcel for the town house complex, The development plan further indicates that the family shelter parcel will also be used for any number of different uses includinL, - job and education training, information and technology education, children It, and youth set -vices, transitional services, violcnce prevention programs, safe housing, legal services and safety surviecs. The PUD states that "this project will not contribute in an excessive manner to present or future con-cstion on these streets." There can be no doubt that those new- us" outlined above 01' even ata one of them alone will_gnegate�imifcantiv greater numbers of vehicular anq_gedcsirian traffic than L1-14LUSZ—ncated by res th1LDent nionaste It appears to,Hill-Murray that the traffic study n which -—,— y o this statement is based is not reliable, 11111 -Murray Nvas not asked for enrollment projections or other Bata related to our- potential feature traffic ggrowth. The application states that the school enrollment in ISD 022 Is in decline, While that may be true for IDS 622, enrollment at Hill -Murray School has been increasing. Moreover, demoggraphic studies conducted in recent years for purposes of projecting Hill -Murray enrollment patterns indicate that the geographic areas from which a growing C, M� number of students are drawn, Nvill experience increased residential growth, These same studies indicate that the vast majority of these new families and students drive arid carpool rather than take buses. The intensity and density of the proposed new PUD developments will only add to the. safety concerns posed b%1 traffic conditions already experienced in the neighborhood. Congestion and traffic concerns are serious safiety issues for Hill -Murray Students, staff', arid visitors. In response to tho&e concerns by both 14111 -Murray arid the City of%MapleAvood, in September 2006 Hill-Murrav constructed a new access road to the campus from Larperiteur Avenue to tiy to alleviate traffic congestion arid accidents. Wlifle we have no long-term hard data, the school believes that we have made asignificant impact on safety arid traffic conditions during this period, especially during peak tinies of the day. Ifill-Murraw is concemed that the PLID will recreate the previous congestcd condition, jeopardizing the school's efforts to create a safer neighborhood environment, arid posing safety concenis tbrstudents, staff, and visitors that the school has tried to address. Moreover,, it is impossible to assess the fall traffic impact of the proposed developments because it is not clear at this N point what the complete impact the myriad uses proposed for the monastery building will have on traffic, and congestion in the area. The inadequacy cif the PUD application's treatment of traffic congestion is underscored by glaring ornissions, in the development plan map. The plan fails to sho%%, or account I'or the new Larpenteur Avenue entry to Hill -Murray and the development plan map also fails to Show a street connection to and parking for the proposed monasten,. Hill - Murray is also unable to determine front the cut -rent PUD application what unpact the density of the several different uses proposed for the Monastery grounds will have on Hill -Murray as %,,rcl] as on any plans Nlaplc�vood might have for the propery bordering the north side of the proposed PLID, in recent months, the City of Maplewood approved and provided S30,000 to fund exploratory, studies related to the Marshland Proposal addressing the land directly to the north of the Monastery and hili- Muriray 01 - Murray property. The question arises as to whether (it* not the development of` an environmental education park with possible athletic fields would also be impacted by this KID as it is bc1no C� presented. 11111 -Murray is concerned that the PUD (foes not address the possibility of adverse environmental impacts on the unique wetlands immediately adjacent to the property described in the plan. The school has been working %vith a broad coalition of constituents to ensure that the use of this property Nvili not onlyminnnize any impact on wetlands, but serve as an educational toot for the surrounding community. , I -lie PUD does not account For any issues related to these concerns - Clearly, the nature and location of the scveril different typcs of development proposed for the Monastery grounds will profoundly impact the physical and natural appearances of this "9 ateway- intersection into the Hillside neiuliborhood, as well as any future use of the land to the north, Hill- N,Iurray be] ieves that the,present Monastery operates with minirrial impact. The monastery building is n sigif , icautlysvt back firom: its property lines. The impeccably maintained monastery grounds provide a visual setlin b U that minimizes and buftlers the overall scale and height of the (monastery( huilding, The scale and density of a three-story. forty -unit apartinent building and fifty -unit town house development constructed directly in front of tyre monastery budding at the intersection ol Larpentcur Avenue and Minnesota 120 will profoundly after the existing natural and scenic appearance ofthis gateway intersection, Instead ofbeffi- -reeted by the stately Monastery (rounds, visitors will be greeted by a solid mass that is the backside of a four and six unit townhouse development and a storm water basin, The application does little to explain how the density and intensity of the various uses in this proposed development will not he detrimental to existing character of developnicrit in the: neighborhood I fill-IMurray also believes that the PUD application does little more than offer conclusionary reasons to approve the pUD without fully addressing the density ofthe PUD development on the neighborhood generally and llill-Nlurra� i I particular Sm tateents along the line that the proposed in parfiI PUT) uses arc "btifl'ered" by Hill -Murray are meaningless without further explanation. As underscored above, I -Till -Murray is not a but'fQr. it is a neighbor. I lill-Murray is also a community"of 4= rnorc than one thousand individuals who are directlY impacted by this PUD development. M There are many instances Nvhcrc the reasons given in support of the PUD are inere conclusions with no substance. Only a few need be noted to demonstrate the inadequacy of this PUD proposal, A recurring theme throughout the PUD application, fostered by several staternents, is that the rnonastcry use and the proposed PLJD uses are "ricafly identical- or are "consistem." With all due respect, the present monastery use and the proposed new uses are vastly different, Their missions may be similar, but the intensity, density and nature of the uses proposed in the PUD are vastly different. A perfect example of this is the proposed town horne development and apartment house. If the town home dei. elopmentwas an independent proposal, the monastery land would first have to be rezoned from R-313 to R -3C. Would an individual developer %vorking on this particular parcel be perrnitted to subdivide and rezone the town home parcel and then move development fom,,ard based upon the inininial explanation provided in the PLD application? In the case ofthe apartment building, in order to rneet minimum land area requirements to permit a fbi-ty-urin apartment building, Block I Lot 4 must be combined with Block 2) Lot I - even though the tAvo parcels will be separated from one another by a public street that will senv all the uses proposed for the Monastery grounds, Are such combinations of land permitted for this purpose'! Finally, the proposed riew monastery site has no designated road access or parking. Yet, with tic) -additional explanation, the PUD application specifically states that if a new access road Nvere needed, Hill - Murray would havc to provide land to t'acilitate road access in the ITD. Ilill-MUrray has not been approached to provide land for this purpose, Arid, the reality is that I fill-Mumay does not currently have excess land far this development, In conclusion, Hill -Murray believes that the present PUD application fails to meet the standards required by Maplewood to grant a conditional use permit for a PUD and fails to provide a basis on which Maplewood can deviate from its zoning ordinance as is required to consider the pr-oposcd devc1opmentasallUD, Hill -Murray respectfully asks that Maplc�wood deny the PI D application due to the traffic. density, and wlicr coneci-ris noted in this rcsponsc, Sincerely, Peschgcs liepll, President C('- IFF Foundation Board of'Trustecs H -ISS School Board ot"Frusteel Mayor, City of' NlapleNvood Maplewood City Council Members Maplewood Planning Commission 'milers Maple%vood City,vianager M 'ED Attac�inle-it 18 nSTPAIT'S %,K)NASTERY n sistel"s Of Si, n ill 6, I - 777 181 March 5, 2007 Mr, Tom Ekstrand, Senior Planner City of Maplewood 1830 County Road B East Maplewood, MN 55109 Re: St, Paul's Monastery PUD Application Hill -Murray Letter of February 16, 2007 Dear Tom, We have received a copy of Hill Murray's correspondence to the City of Maplewood dated February 16, 2007, and are writing to respond to the concerns raised, Hill -Murray is vitally important to Maplewood, to the students and families it serves, and to the Sisters of St. Paul's Monastery who founded the school, constructed its first facilities, were members of its faculty, and have until very recently owned a significant portion of its land and buildings. We continue to support the mission of the school as it functions independently, and look forward to developing new means of connecting with and supporting the Hili -Murray Community. The sale of our Hill -Murray holdings was part of a plan to provide adequate financial resources to support an aging community of 58 sisters. The sale of our beloved Monastery building and a portion of the grounds is also part of that plan, and will result in our being able to fund the construction of a smaller monastery which we can maintain and operate more economically, The present situation cannot be sustained, and must change. The days of our monastery sitting alone in the center of a 31 acre parcel are over. The character of the land will change; the question is how. Deliberations regarding our future began 13 years ago, with active planning in concert with Common6ond and Tubman Family Alliance occurring over the past four years. Our desire has always been to keep Hill -Murray informed about our plans and to have their input, To that end, several meetings were held that included Hill-Murray's President and other staff members, where the evolving development plans were presented and discussed. Hill -Murray was invited to participate in our regular Coordinating Committee meetings, and accepted that invitation. A senior staff member from Hill -Murray attended monthly meetings along with Tubman and Common Bond for nearly all of 2006. While it is accurate to say that Hilt -Murray first saw the PUD application on )anuary 21, It is inaccurate to imply that the Hill -Murray community has been excluded from the planning process and is surprised by the nature or extent of the development proposed. Our decision to sell land and buildings to Tubman Family Alliance and Cor mon Communities was not made lightly, but took many months of prayerful consideration and discussion. We wish to use our resources to support the Benedictine core values on which our community was founded. Further, we wish our primary ministries to continue and to grow. These include care of children and the elderly, ministry to young mothers, health care, renewal for professional ministers, W Tom Ekstrand 1512007 Page 2 providing resources for those desiring to grow spiritually, liturgy, and our primary vocation, prayer, It is in partnership and community with Tubman Family Alliance and CommonBond that we believe we Can have maximum impact on the needs of the Maplewood community and also support our continued Monastic life. It Is absolutely true that the redevelopment will have an impact on the neighborhood and the community — a very positive impact. Hill -Murray objects to the proposed development on two principal grounds; traffic and density. We wish to address their concerns related to both. The traffic generated by this development is greater than that generated by the monastery today. Consequently, Wenck Associates, a highly respected firm, was commissioned to produce a traffic study, evaluating the impact of our development on the Century and Larpenteur intersection over the next 20 years. Wenck's work was based on data they coilected from Tubman, CommonBond, Maple Tree Child Care and the Monastery. No decrease in Hill-Murray's current enrollment of 985 (per their web site) was assumed. Some increased enrollment for Hill -Murray is within the "background growth" of 2% per year for the study area. Wenck also contacted city staff to gather information on any pending developments in the surrounding area that might impact results. The study Is quite specific about trip generation, queuing lengths, wait times, etc. and was included in the PUD application materials, The study concludes that ALL movements at the intersection will be Level of Service C or better through 2011, and that only one movement (eastbound left turn during the mid-day peak) will fall to LOS D an acceptable level) through 2026. Morning Peak and Afternoon Peak, which most affect Hill -Murray, remain at LOS C or better through 2026. The intersection functions acceptably 20 years following completion of the proposed development. The wetlands and open space to the north will be more protected after development than at present due to the addition of storm water treatment and retention ponds which treat run-off from roadways and parking areas prior to discharge from the site, Currently run-off occurs without retention or treatment in accordance with past development standards, Design of our new monastery has just begun (during February) and so tittle information could be included about it in the PUD application, Individual site plan appJications will follow for each parcel, as noted in our narrative. At this point we know the monastery to be in the range of 35,000 square feet, to contain a chapel, meeting space, residences for up to 30 sisters and a health center accommodating 10 to 12 sisters. While not yet confirmed by the community, its site is likely to be immediately east of the present cemetery. Surface parking will be provided for 15 to 20 cars, and a parking garage will be constructed to hold 10 to 15 vehicles. Access will be from the intersection of Benet Road and Monastery Way within the 11 acre northernmost parcel (Lot 3 BJockl). No contribution to Internal roadway construction cost has ever been expected or requested from Hill - Murray, Our architect confirms that the density of the planned unit development is in accordance with the requirements for the R3 -H land use and R3 zoning district. Of the total 31 acres, the proposed Senior Apartment and Family Town Home developments use just 7.69 acres or 22.511/o of the land area available, Mr. Tom kstrand 3X512007 Page 3 a MINIM, ENRON!! ■ St, Paul's Monastery of Dir rs Implementation Committee 21 ary ea arol 4Rennie, SB S. Eleanor Wartman, OSS �01 ;President Chair Cc: Mayor, City of Maplewood Maplewood City Council Members Maplewood Planning Commission Members Maplewood City Manager Hill -Murray President H -M Foundation Board Chair H -M School Board Chair Tubman Family Alliance Board Chair Common6ond Board Chair Attachment 19 WHEREAS, the Sisters nfSt. Benedict ofSt. Paul's Monastery applied for aconditional use permit for a planned unit development to develop their 31.04 -acre site with a 50 -unit town house development; a 40 -unit seniors housing apartment building; to convert the existing monastery building as a multi -use family -violence shelter with 37 housing units, offices and support facilities and to build afuture monastery building onthe north end Oftheir property. WHEREAS, Section 44-1O02(3)0fthe city ordinances requires conditional Use permit for institutions 0fany educational, philanthropic and charitable nature. WHEREAS, this permit applies Lo the property located 8t 2075L8rpHnLeVrAvenue. The legal description is: That part of the South 1/2of the Southeast Quarter of Section 13, Township 29, Range 22, Ramsey County, Minnesota lying east and north of a line described as beginning at a point on the south line 0fsaid Southeast Quarter 0fSection 13985feet west Ofthe southeast corner Ofsaid Southeast Quarter OfSection 13; thence 78degrees 4O minutes h3the right proceeding in 8 north - northwesterly direction for 820feet b] 8 point of curve; thence to the |8ft on 8 curve having 8 n8diVS 0f10Ufeet 8distance of157.O8feet to8point Cftangent; thence 90degrees tothe right, 8tright angles to the tangent to said curve at said point of tangent, a distance of 450 feet; thence 90 degrees to the left a distance of 200 feet; thence 90 degrees to the right a distance of 225 feet, more orless, b}the north line nfsaid South 1/2Ufthe Southeast Quarter nfSection 13. Except that part 0fthe Southeast Quarter Ofsaid Southeast Quarter 0fSection 13which lies northeasterly OfGline parallel with and distant 10Ofeet southwesterly Of@line described as beginning 8t8 point on the east line Ofsaid Section 13, distant 1324.13 feet north ofthe southeast corner thereof; thence run westerly 8L8nangle of 9Odegrees with said east section line for 186.63 feet; thence deflect to the right on a 10 degree curve, delta angle 28degrees 2Ominutes, for 283.33feet; thence Ontangent tosaid curve for 1OOfeet and there terminating; together with all that part of the above described tract, adjoining and southerly of the above described strip, which |i83 S8st8dv of line run pGnG|b)| with and distant 80feet westerly Of the following described line: Beginning Ekthe point Cfintersection [f the above described line with the east line 0fsaid Section 13;thence run southerly along the east line Ofsaid Section 13 for 540 feet and there terminating; also together with 8triangular pieceadjoining and southerly Cfthe first above described strip and westerly of the last described strip, which lies northeasterly Ofthe following described line: From a point on the last described line, distant 150 feet southerly of its point Of b8giDOing, run vvSstRdy at right ong|SS to said |iO8 for 60 feet tOthe point of beginning Of the line to be described; thence run northwesterly to a point on the southerly boundary of the first above described strip, distant 100 feet westerly of its intersection with a line run Which lies easterly, northerly and easterly ofaline described 8Scommencing otsaid southeast corner of the Southeast Quarter of Section 13; thence westerly, along said south line of the Southeast Quarter CfSection 13, adistance Vf832.82feet tOthe point Cfbeginning nfthe line tn Uedescribed; thence deflecting tVthe right 78degrees 4Ominutes UOseconds adistance Vf 750.O0feet; thence deflecting tothe left 0Odegrees O0minutes OOseconds @ distance Of204.0O feet; thence deflecting tOthe right 9Odegrees O0minutes OOseconds 8distance 0f038.0Ofeet tO said north line ofthe south half ofthe Southeast Quarter ofSection 13and said line there terminating. VVHERE/\G' the history of this conditional use permit is as h)||OvvS: 1.(]nMarch 20,2U07.the planning commission held apublic hearing. The city staff published a notice inthe paper and sent notices tOthe surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission rRC0nnnn8nded that the city council approve this permit. 2. On May 7, 2007, the city council considered reports and recommendations of the city staff and planning commission. NC)VV' THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code 0fOrdinances. 2. The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment ormethods [foperation that would bedangerous, hazardous, detrimental, disturbing orcause 8nuisance ioany person or property, because of excessive noise, Q|8n8' ann0ke' dust, Odor, fUnneS' water or air pn||ution, drainage, water run -Off. vibration, general unsightliness, electrical interference or other nuisances. 5.The use would generate only minimal vehicular traffic ODlocal streets and would not create traffic congestion O[unsafe access Onexisting O[proposed streets. 8. The use would be served by 8d8qV8L8 public facilities and services, including sLpeHtS, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation 0fand incorporate the site's natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. 31 Approval is subject to the following conditions: 1. This planned unit development shall follow the concept plans date-stamped January 11, 2007. These plans are considered concept plans because the applicant must submit design plans tothe city for approval for the proposed apartments, town houses, future monastery; shelter and any other future use. Staff may approve minor changes. 2. This planned Unit development does not give any approvals for Lot 1, B|VCh 1 since this site has not been proposed for any future development and its future use is unknown. The development of this site would require a revision of this planned unit development and must comply with all city development requirements. 3. The proposed construction must be substantially started within one year of council approval Orthe permit shall become null and void. 4. The city council shall review this permit inone year. 5. The property owner shall b8required t0dedicate right ofway for o roadway hobestudied bvthe City Engineer during the next three tOfive year period. This roadway shall b8 located approximately between this property and the property owned by Hill -Murray to the west and shall extend from Larpenteur Avenue to the intersection at TH 5 and TH 120. The final location of the roadway shall be studied by the City Engineer and reported with a recommendation tothe City Council. The final need for the roadway has not been determined but will likely be necessary if additional development occurs on this property in excess of that currently being proposed or at higher density levels than approved; and also ifproperty sold includes 8major mxp8nSi0O0fUS8Sth@t08nRr@b3SigDifiCGOt8dditiOD8| traffic to be generated at Hill -Murray. 8. The applicant must obtain all necessary and required permits from the Minnesota Department of Transportation, Ramsey County and the Ramsey -Washington KUetnO Watershed District. 7. The applicant must provide 8right-turn lane onCentury Avenue into the site, subject b] MnDOT's approval. 8. The applicant shall comply with all requirements of the engineering reports by Erin Laberee and Michael Thompson dated February 22.20U7and bvR.Charles Ah|dated April 19' 2007. 9. The applicant shall install sidewalks wherever possible along Larpenteur Avenue. 1O.Staff may approve minor changes tOthe plans. The Maplewood City Council approved this resolution on .2007. 32 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MARCH 20, 2007 V. PUBLIC HEARING St. Paul's Monastery Redevelopment (2675 Larpenteur Avenue East) (7:09 —10:17 p.m.) Mr. Ekstrand said the Sisters of St. Benedict of St. Paul's Monastery, are requesting approval of the following development plans for their 31.04 -acre site at 2675 Larpenteur Avenue East: A40-unitseniors-housing apartment building to be operated by Commonl3ond Communities. CommonBond is a developer and manager of affordable housing. • A 50 -unit town house development also to be built and operated by CommonBond. The existing 110 -car parking lot for the monastery on this site would be removed and relocated south of the monastery building. • A change in use of the existing monastery building. This building would be sold to the Tubman Family Alliance for use as a family -violence shelter/residence. This proposed facility would be used for offices, housing, community support, information and training, child-care and education. There would be a 108 -car parking lot added to the south end of this proposed parcel for the Tubman Family Alliance. There would also be a 33 -car parking lot provided northeast of the monastery building. The Tubman Family Alliance use of this building would include 37 housing units as follows: six for single women, 18 for mothers with one to two children, six for mothers with three or more children, four for adult males and three for families with mothers and teenage boys. • A future monastery on the north end of the property. The existing monastery building was constructed to house 278 Sisters. Today, the community consists of 58 Sisters, 35 of which reside on the site. Therefore, there is no need for such a large building. The applicant will provide specific details and plans for this building at a later time. The applicant has not submitted any site and architectural plans; these will be provided later for review by the CDRB. City staff surveyed 46 property owners within 500 feet of the site. Of the eight replies, one was in favor, seven were opposed and one offered a comment about the overall design of the development. One additional letter was received in support of the project from the Mayor of the City of Bloomington. Commissioner Trippler asked if the parking lot shown next to Lot 1 Block 1 is the parking lot for the proposed 50 unit townhome complex or is that a parking lot that is going to replace the parking lot for the monastery? Mr. Ekstrand said the proposed parking lot would replace the parking lot being lost and it would serve the future Tubman Family Alliance Service Center at the monastery. Commissioner Hess asked if there was a plan to put a fence between the Hill Murray School and the proposal for the monastery? Mr. Ekstrand said not presently. Planning Commission -2- Minutes of 03-20-07 Commissioner Yarwood said one of the conditions for the conditional use permit is that the use would generate only minimal vehicular traffic on local streets and would not create congestion or unsafe access on existing or proposed streets. He said generally he doesn't have a problem with this development except for the traffic issues. The comments made by Chuck Ahl were that he didn't feel the traffic study proposed by the applicant was sufficient to adequately address what is happening in the area. For that reason he is uncomfortable making a finding or a recommendation for this unless we have what the city thinks are accurate traffic data and predictions for this area that would include this development. Mr. AN said as Mr. Ekstrand said, we have to look at the site and the maximum use that can be generated. The use that has been proposed is far below what it could be developed for so we need to understand it could be a lot worse than what they are proposing. However, as he looked at the numbers and Mr. Ekstrand started talking about some of the regional planning, our concerns are twofold. Number one, the traffic study does not provide justifications for some of the numbers that are in there and it's a proposal that we need to look at and understand how those numbers were generated, and his concern is with a 40 unit senior housing complex the city typically uses 6 trips a day per unit. The commission knows the City of Maplewood has a lot of senior housing complexes. If you look at the numbers, they plan for 3 vehicle trips a day so we need to understand the difference in numbers that have been determined. In the morning, leaving the senior apartment complex during the peak hour, they are assuming 1 vehicle trip leaving the site. To Mr. Ahl that seemed unrealistic but going back to the original premise, different types of housing would have greater impacts, so we need to understand the low numbers. We need to analyze how that will impact the roadways for Century and Larpenteur Avenues with vehicle trip numbers that are closer to what the city thinks are reasonable. More importantly, what the city has used to analyze traffic impacts in the other areas of the community. He doesn't think that is a basis for denial of the plan. It's an issue that we need to work through. We need to have the appropriate controls for the traffic concerns. Mr. Ahl said the second part of the analysis is part of the bus garage proposal; we had a multi - jurisdictional work group that looked at traffic in this area. His concern with the site plan isn't the way it's designed now. He thinks it's the city's responsibility to look over the next 10, 20, and 30 years at these roadways. The state of transportation in Minnesota is clear. There will likely not be any road improvements to Larpenteur or Century Avenue for capacity improvements for 25 to 30 years. Traffic will grow by 50-75% on those roadways in that period of time. This is the state we are in and it's called urbanization. The State of Minnesota is not funding transportation very well at this point in time. Planning Commission -3- Minutes of 03-20-07 Mr. AN said it's the city's responsibility at the local level to try to incorporate how things work. Is there a roadway system that can help alleviate the conditions of the intersections along Century Avenue in particular? If you head south on Century Avenue, in 20 years there is probably going to be a signal system at Holloway Avenue. There is a signal system at Highway 5 and one at Larpenteur Avenue. There most likely is a signal system at Maryland Avenue or in that area and one signal system at Stillwater Avenue. The more access points we have, the more likely you are going to have congestion on that roadway. The city is working with MnDOT and eventually Ramsey County as they get involved with the process should we have some type of connection from this development as well as Hill Murray School to the north. Then through the vacant property (where the bus garage was proposed and denied by the city council) should there be a roadway connection through there. The city just isn't sure. Our concern is, don't let this development preclude our ability to plan for the next 5 to 10 years. So that's why Mr. Ekstrand made the recommendation for condition 5. in the staff report. We want to understand the impacts and why the traffic numbers are lower than what we think they are going to be. Before we proceed to the next phase, which is the future Monastery, let's work out the details. The city doesn't have a lot of money to build new roadways either. There may not be a need for the roadway either. That's the long answer to Commissioner Yarwood's question, but at this point the city doesn't have the answers we think are necessary regarding the potential traffic impacts. Commissioner Hess had a question for the Building Official. One issue that was mentioned in the staff report was that the existing monastery building may require a full NFPA 72 fire alarm system. He said he was talking to a friend who is in the design business and it sounded like that building will require that upgrade to be done which would be extensive. He assumes the Monastery building is sprinklered. With the new occupants, a number of things would probably need to be dealt with. Mr. David Fisher, Maplewood Building Official, addressed the commission. He said he has only been in the Monastery building once or twice and he couldn't remember if the building was sprinklered or not but he said the building is well built. If the building changes occupancy, the building would be required to be fully sprinklered and be required to be monitored with the full NFPA 72 fire alarm system. Chairperson Fischer said what you are saying is in order to meet today's building codes that would be a requirement in order to meet the CUP for the building. Mr. Fisher said if you change occupancy, or the use, then that changes the building code requirements and the building would have to be brought up to the current code. Commissioner Trippler said the largest concern people seem to have is regarding the traffic. The city has access to traffic counts on Larpenteur and Century Avenue, if you assume the trip counts we typically see in residences like this, did the city make an effort to do an analysis of whether or not this would have an impact on these roadways at a higher count or not? Planning Commission -4- Minutes of 03-20-07 Mr. Ahl said the city did a preliminary look and estimated the numbers at a difference of 2'I2 to 3 trip counts. Granted the city's numbers are extremely high because we assume the worst case scenario. Under that scenario for the current existing 2007 traffic volumes in the area, we would likely recommend approval of this plan. As we get out 5 to 10 years, there likely would have to be some turn restrictions in the area. This is his concern. When you start putting turn restrictions in and altering access for emergency vehicles, you have to remember what the site uses are. The police and fire chief will tell you 83% of the fire calls received in the City of Maplewood are medical calls and a vast majority of them are related to seniors. When we start having to make traffic restrictions because of roadway volumes as it starts restricting access, it makes it more difficult because the fire station that serves this area is at Maryland and Century Avenue so the emergency vehicles would come south and would need to find an access. If you look at the two access points on Century and Larpenteur Avenue and you put a right turn in and right turn out we would also have to do that along Larpenteur Avenue. Eventually emergency vehicles would get into the site but leaving the site would become more difficult. Those are the city's concerns. We need to be sure the traffic volumes are reasonable. The city needs to understand at some point in time we will need to start adding those restrictions. The city will certainly have to be uniform in our application of those. You can't pick out this development and put in turning restrictions; you have to apply the process uniformly. You have to look at the driveways to the Hill Murray School and other roadways in the area. One thing the city doesn't want to do is to force additional traffic leaving this site over to some of the area streets such as Sterling Street. Three to five years isn't going to be a major problem because there are peaks in the area. They are 10 and 15 minute peaks when students arrive at Hill Murray School and leave the school. Commissioner Pearson said in the police report in the staff report it mentions almost a certainty that Larpenteur and Century Avenue would have to be posted on the north and south side with No Parking. He asked what the likelihood would be? Mr. Ahl said in his opinion that is definitely a direction the city will have to go. The more turning movements that there is, the city will have to put additional controls on the area and likely will put those parking restrictions on. Putting the no parking restriction on Larpenteur Avenue wouldn't impact a lot of people until you get closer to Hill Murray High School where there is some on -street parking allowed. Commissioner Desai asked if the enrollment at Hill Murray High School is maxed out? He asks that question because of the school's future growth and the potential of increasing the traffic. Mr. Ahl said he doesn't know the answer to that question, there is a representative here from Hill Murray High School so it might be a question for them to answer. From a traffic standpoint, the city doesn't assume that the traffic volumes are going to increase over time. The city's plan is that traffic volumes do increase. If we think about what's happened to our society from a driving standpoint, he said he's old enough to remember single car garages being built with a new house. Mr. Ahl said today's construction is built with three -car garages, which is indicative of what has happened to our traffic volumes in the last 25 to 30 years. People are driving more and they have more cars, so we certainly are seeing that impact on our roadways, businesses, institutions, schools and that has to be reflected in the traffic counts. Planning Commission -5- Minutes of 03-20-07 Commissioner Pearson said looking at the plans and the number of children that are projected to be on site he noticed there isn't much playground space planned. There is a small playground space for the current daycare but he doesn't see anything additional. On the lower part of the plan there is a small area marked for a tot lot but that is remote from the other buildings. There didn't seem to be any access from the projected parking lot to the main building with the shelter in terms of sidewalk access. Mr. Ekstrand said these are all important details staff will consider but at this point the site plan shown, other than the parking proposed for the future shelter are conceptual. The applicant has explained they will be in with full details for the CDRB to review but at this time they have shown the 50 -unit apartment complex and the 40 -unit townhomes as a concept. Commissioner Pearson said he is concerned about comments in the staff report that Hill Murray High School is being used as a buffer, but a buffer takes the battering, whether it's from the wind or whatever. Without an adequate playground to occupy the kids, it's a natural fact that the kids would go onto the Hill Murray High School property. Mr. Ekstrand said that's a good point. It would be appropriate to add a playground as a condition since we are dealing with a PUD to make such a condition for children on the site so that there is adequate facilities for the children with this project. Commissioner Yarwood said one requirement for a CUP is that it doesn't substantially impact the traffic. To him it doesn't sound like we have hard traffic count numbers. He understands the density could be higher here than what is being proposed but we don't have set traffic numbers to make the judgment regarding this would create traffic congestion or create unsafe conditions on the streets on existing traffic versus what this might potentially add. If he could get an idea of the percentage that traffic would increase, that would help him. Chairperson Fischer asked the applicant to address the commission. Mr. Paul Holmes, Pope Associates, residing at 1694 Ivory Avenue, Lake Elmo, addressed the commission. Pope Associates has been working with the monastery for 3 years now helping them determine how best to use their land and building resource. The current monastery building was built in 1965 for many more sisters than what are there today. The cost of operating the monastery has steadily risen. Fewer sisters are working now than were working in the past and they found themselves with a situation that absolutely has to change. The question is how to change it. The sisters partnered with CommonBond Communities and with Tubman Family Alliance to develop a portion of their site and to sell the existing monastery to Tubman Family Alliance for their use as an east side consolidation of existing services in this area as a family violence prevention agency. This would allow the sisters to fund construction of a new smaller monastery on the north side of the site. He said they feel they have a very good and accurate traffic study. There are other speakers that want to speak on behalf of the monastery. He said they knew traffic would be a major concern of the city, particularly at the intersection of Larpenteur Avenue and Highway 120, so we commissioned a traffic study. The first observations were made on September 12, 2006, after school was in session at Hill Murray High School and Mounds Park Academy. Both schools add traffic on Larpenteur Avenue with students at those rush peaks in the morning and afternoon. Planning Commission -6- Minutes of 03-20-07 Mr. Holmes said this was after Hill Murray High School completed their campus improvements that occurred over the summer which included a new entry that was added off of Larpenteur Avenue and the internal circulation was improved. We found the intersection worked very well during those early morning 15 -minute peak periods, and during the afternoon peak period the intersection was functioning very well. There was never a situation where it took more than one green light to clear the south bound right turn queue onto Larpenteur Avenue in the morning. One time it took more than one light to clear the north bound left turn queue off of Larpenteur Avenue onto Century Avenue. We reported those results to staff in a study and they responded back on the study saying it was only a 5 -year horizon. We understand there is a legitimate concern going forward, so we talked to the traffic engineer company Benshoof Associates who has been in business in the Twin Cities for 25 years. Then a very highly respected firm called Wenk Associates purchased Benshoof Associates last year. Ed Terhar, the traffic engineer who did the study is here tonight to answer any questions you might have. We updated the traffic study for a 20 -year horizon and went back to look at the intersection again. We were there on September 12, 18, 19 and November 16, 2006. In all those observations the intersection was working at acceptable levels. There was a level of service A or B during the morning 15 -minute rush and during the afternoon 15 -minute rush we saw the traffic clearing during the green lights. We found an intersection that continued to work well. We submitted the revised traffic report on December 18, 2006, with the PUD and we understand that Chuck Ahl still had some concerns with the numbers so he said he wanted to talk specifically about where the trip generations came from. Ed Terhar, the Traffic Engineer, said the numbers were based on trip generation numbers for the 40 -unit senior apartment building and the 50 -unit townhomes for standard data for the traffic engineering industry. Mr. Holmes said this document is the ITE document called Traffic Generation 7t" Edition. This is the bible for traffic engineers and it's what is used for studies all over the country. It had specific numbers that could be applied to apartment buildings and to townhomes and those numbers were used. No reduction was taken in the recommendations in that book for those uses. He added that the real numbers that we will see within the affordable family townhomes and the affordable senior apartments are significantly less than what the study will indicate. Nevertheless, they used the more conservative number. There aren't numbers in the ITE Traffic Generation 7t" Edition for monastery's or for Family Violence Prevention Agencies. So in that case, the traffic engineer goes to the "user" and asks them for trip generation data. We knew this was important and had to be right since it was from the source. So Tubman Family Alliance went to all their locations on the east metro and counted trips in and out of their locations every day. Then they went to their Minneapolis location and counted trips in and out and then from there, projected with this square footage with these uses how many trips you would get. That answer is 582 trips a day, which we believe, is a good, conservative number. We are creating 143 parking spaces for Tubman Family Alliance. If the trip generation were really 2000 vehicle trips you would fill and empty the parking lot 7 times every day, and that's not realistic and isn't going to happen. He said there are 18 sisters today of the 37sisters who live at the monastery and 18 of those sisters drive. Their current trip generation is low at about 12 vehicle trips a day. There are also some health care workers that come and go to the site so the 34 vehicle trips per day are an accurate number. We stand behind the numbers. Mr. Holmes said we have a total of 986 trips. Based on that, this intersection works in the 2026 timeframe at levels of C and above except for one turning movement in the p.m. peak. Planning Commission -7- Minutes of 03-20-07 Mr. Holmes said that's the southbound turn onto Century Avenue off Larpenteur Avenue where it drops to level D of service. However, Level D of service intersections are all over town so this is not a situation that is going to get that bad over time. The traffic study takes into account a 2%, per year, background growth in traffic, which equates to a 50% over all traffic increase in a 20 -year period. This is a good traffic study and we depend on its results. As Mr. Ekstrand pointed out, the site is zoned R3 -H and more than 400 units are actually allowed on this site if you take the 14.3 unit per acre designation that we could have used. The sisters looked at doing a development with that density and decided that it would be a horrible thing to do because of the impact on the neighborhood which would be very very high. Mr. Holmes said moreoverthe impact on the sister's monastic lifestyle would be unacceptable, so the sisters partnered with the two organizations for a smaller development, 90 units of housing for CommonBond, 40 senior apartments and 50 townhomes and also the Tubman Family Alliance consolidation of its existing east side operations in the existing monastery building. Mr. Holmes showed an aerial photo of the site on the overhead. He said we were encouraged by staff not to treat this site as an "island" but instead treat it as part of the regional transportation system. The reason he wanted to show an aerial photo of the site is because the site really is an island surrounded on 3 sides by wetlands, the park land and by Hill Murray High School. That is what makes this the right site for the monastery proposal. That is what makes it the right site for affordable housing and that's what makes it the right site for the violence prevention site. We have to treat the site very carefully. That's why we aren't here asking for approval of a 400 -unit development. He displayed on the screen a very early site plan of the new monastery proposal generated by his office February 14, 2007, showing the new monastery location adjacent to the existing cemetery where the sisters who have lived there before are buried. The new monastery building is about 36,000 square feet over all. The reason it's placed here on this site and the reason the rest of the site has been arranged as it has is to maintain as much a sense of serenity and as much a sense of solitude as possible while still developing a portion of the site. Mr. Holmes said the CommonBond development has been held to the eastern edge of the site against Century Avenue. It's away from the Hill Murray High School boundary; it is away from the north boundary to create the sense of solitude. It also takes advantage of the public transportation for the occupants of those units along Century Avenue, so it's an important placement. You can see the new monastery building located adjacent to the cemetery, and the sisters need that. The sisters' primary vocation is prayer. The road route that staff recommended be approved within the PUD is a road route that was recommended by the school district as option 2 that was put forward this summer. Chuck AN wasn't adamant about the road location but he pointed out three reasons why they object to the roadway. First, its disruptive, you can see that a public roadway in this location passes within 200 feet of the new monastery and within 15 to 20 feet of the existing cemetery and passes very close to the Maple Tree Daycare on the site. He said there is also a playground at the end of the daycare building. The road would also pass very close to the western side of the monastery where the new licensed child development center will be and there would also be a playground outside there that will serve those kids. Finally the road comes out onto Larpenteur Avenue, 250 feet from Hill Murray High School's new entrance to their school and 250 feet from our new entrance to the monastery, creating a situation where you have three accesses onto Larpenteur Avenue which can be very confusing and unsafe. Mr. Holmes said this roadway doesn't serve our development and is not needed. Our development has access onto Century Avenue and onto Larpenteur Avenue. Planning Commission -8- Minutes of 03-20-07 Mr. Holmes said the roadway in this position connecting Larpenteur Avenue to Century Avenue and Highway 5 is not a roadway our residents would use and there is no reason to use it. For those three reasons, we ask that you pass the PUD without condition 5. attached to it. Regarding the use, this community is in desperate need of affordable "senior housing" and "family housing". Tubman Family Alliance is a nationally known organization that has developed similar developments in other suburbs like Edina, Plymouth and Bloomington. All of them are well maintained and are doing beautifully, and this development will too. Tubman Family Alliance, providing violence prevention services, is an amazing fit for the monastery. This monastery designed by Val Mickelsen in 1965 is an important architectural building built with cast concrete, it was never built for remodeling, it was never built for an exit strategy yet Tubman Family Alliance can just about come in and use the building as it is. Mr. Holmes said we understand the need to upgrade the building with sprinklers and we will be coming to see the city about that. In our mind, being able to use the existing monastery building for Tubman Family Alliance is a wonderful thing to be able to preserve the building. In 1954 the sisters of St. Paul's Monastery came to Maplewood and bought the land. And in 1958 the sisters built Archbishop Murray High School. In 1965, the sisters built their current monastery building. For 42 years the sisters have lived in the monastery. For 42 years the sisters have taught in our schools, worked in our churches, worked in our companies and now they are asking permission to develop a portion of their site and to sell their building to extend their ministries and to fund the creation and construction of a new home for them. In his view these women have earned this right and deserve all of our support as they respond to the circumstances that they find themselves in with a hopeful, positive, and incredibly beneficial way. So we request the city's approval of the PUD, without condition number 5. Commissioner Trippler asked if staff could talk about the need for the road in condition number 5. and why it's important? Mr. AN said the roadway is being studied. We have not come to the final conclusion for the need for the road, but this new road would combine the driveways. The point Mr. Holmes made regarding having three driveways is obviously not appropriate. Two of the driveways would be removed and combine into one access point instead of three. This provides a roadway connection through the MnDOT property to the north that is being looked at as a park area, soccer fields or ball fields and potentially extend that road so that you have a connection up to the signal system at Highway 5 and Highway 120. It provides an alternative for the traffic in the area to avoid backups that occur at Century and Larpenteur Avenues for a secondary access. In transportation planning you try to provide two access points. This area is limited to a single access with Larpenteur Avenue to a couple of major traffic generators with Hill Murray High School and now with this proposal. He said trying to provide a second access is why the road is being looked at. It's probably 10 to 15 years away, but we have that opportunity and we want to be sure the city looks at that now. When the city proposed this plan we knew we were getting close because neither Hill Murray High School nor the monastery liked this plan, so the city figured we came up with a solution or a location. Each of the parties wanted the road to go further onto the other party's site. Planning Commission -9- Minutes of 03-20-07 Mr. AN said so the city figured they would split where the road would go on the site and come up with a plan that neither party liked equally well so it has less of an impact. This is the type of roadway system the city thinks may be necessary to continue to meet the transportation needs for the area. Again, not precluding the city's ability to continue the study. Commissioner Trippler said if the city really doesn't know "where" the road is going to go, how will the applicant agree to extend the right of way to the city? Or is the city asking for them to agree to that in the future? Mr. AN said because of the presentation Mr. Holmes made, the city needs to acknowledge that the road "may" exist. Because of the very sensitive issue of the monastery site we need to understand before we go ahead that this is being looked at for the site plan. If the city doesn't acknowledge that the road could be there and removes number 5. as a condition, that may preclude the road from ever going in. What happens if the monastery gets built and 15 years from now the city was correct in our assumptions and we have to come back and put the road in. Mr. AN said now we do have a road and a description that Mr. Holmes Just Clave about a roadway very close to the monastery. The proposal is being put forth with the sisters moving into a new building and looking at different alternatives for the site. We are looking at puffing ball fields just to the north of the monastery location. This is an ongoing study. The city is looking at this potential of having this roadway on the site plan so the location of the senior housing, the townhomes and the Tubman Family Center is predicated on all of those issues. If condition number 5. is removed and the site plan goes forward without this roadway it could affect things in the future. The city has to understand how each of these issues are all tied together. Commissioner Trippler said he wanted to be perfectly clear because of the impact the roadway has. As he understands what Mr. AN said, the way condition number 5. reads we are asking the applicant to agree in writing that the city "may" want at some point in the future to put a road in if the applicant agrees they would be granting the city the right of way for the road to go in. We aren't asking the applicant at this point to actually specify the exact right of way because the city doesn't know where the road is going to be built exactly. Mr. AN said that is correct, the city doesn't know for certain that the cost benefit analysis is going to tell us in the next 10-15 or 20 years that this road will provide the services the city thinks it will. The city doesn't know "if' we are going to build the road and we don't know "where" we are going to build it. Commissioner Walton said Mr. AN said the state wasn't going to consider expanding Century Avenue or Larpenteur Avenue for another 20 years but that would only be 5 years difference from the 10-15 years he mentioned. Mr. AN said what the city has to understand is the designation of Century Avenue. Century Avenue is designated in the metropolitan plan as a reliever roadway because it's parallel to Highways 494 and 694 and it provides relief for traffic and local trips. The reason he brings that up is the longer term design for Century Avenue is to restrict access and turning movements. While the road gets widened, you also close medians, you also remove access and try to move access from these types of developments to local internal streets. When you do that you then look at this type of street as providing another access to the area in order to reduce the impact on Century Avenue. Planning Commission -10- Minutes of 03-20-07 Father Kevin McDonough, residing at 226 Summit Avenue, St. Paul, addressed the commission. Father McDonough said he is here as a Board member of the CommonBond Communities. Unofficially he has a number of connections with the area he would like to mention. He is the Vickers General of the Archdiocese of St. Paul and Minneapolis, as such, he is a trustee of all three of the Roman Catholic parishes located in Maplewood. His father worked for 3M in Maplewood for 44 years, and his parents lived on Fernwood Street in the southern part of Maplewood where he and his family spent many happy family times. He also attended the old Hill school when it was located at the current Mounds Park Academy site, so he has a good deal of affection for and history with this beautiful City of Maplewood. He is grateful to be able to speak first because his dad is celebrating his 75th birthday and is waiting for him to go to a party. Without insult to all the others who are going to be speaking tonight, he is sorry he has to leave. He has had the privilege of being associated with all four of the partners engaged in various ways in the site proposal before the planning commission. Father McDonough said much of what the commission is hearing has to do with whether everyone can continue to be neighbors, rely on and plan together, and work with the entities that are on the priory site. For the past 16 years he was one of the governing Board members of Hill Murray High School so he doesn't feel the need to speak about that quality organization. While Archbishop Flynn was the one who approved the gift of $1.3 million worth of property to that school, he was the one who twisted Archbishop Flynn's arm to do so because of his great affection and respect for Hill Murray School. He has been associated with the sisters for many years. Their organization has over 1500 years doing business as they do it now. The Tubman Family Alliance is recognized as perhaps the outstanding provider of such services in the State of Minnesota and outstanding in the entire Midwest. CommonBond, whose board he has served on since 1990, is regionally recognized as an outstanding provider of the kinds of housing services they provide. Regionally, because CommonBond expanded recently into the state to the east of us, it is looked at as a national model. Father McDonough said he mentions these things to you because it is important to know that for a first class city like Maplewood, you have first class institutions that are asking to partner with you for the future good of all of the residents in the City of Maplewood. Hill Murray High School is an extraordinarily fine school; the sisters have an extraordinarily long and generous history of service, and the partners CommonBond and the Tubman Family Alliance have an extraordinary reputation regionally and nationally. He said there have been long discussions that he has had the privilege of being part of. Among the four bodies he is pleased that all four of them are working together. He understands that the students of Hill Murray High School continue to do well volunteering at the Tubman Family Alliance sites and assisting the sisters in a variety of ways. Father McDonough said he wants to make it clear that with his long association with Hill Murray High School and with the sisters, that there's every intention to work together in good faith with one another and clearly with the neighbors and the wonderful City of Maplewood. So he also appeals to the commission as an outsider but also to this city that you would support this request for the Conditional Use Permit for the Planned Unit Development and to do so without the restrictions that are proposed with condition number 5. He said he was grateful for the time the planning commission has given him. Planning Commission -11- Minutes of 03-20-07 Sister Eleanor Wartman, Sisters of St. Benedict, 2675 Larpenteur Avenue, Maplewood, addressed the commission. The sisters made a community decision 13 years ago to respond in clear ways to the needs of society and the church, given our demographics and our financial projections. We engage the services of an organization that works with religious communities and strategic planning, to look at the future and how they can continue to be a viable force regardless of the number of sisters that will carry forth their mission. Our mission as Benediction sisters is to live the rule of St. Benedict and that is based on gospel values. Through our prayer life and being good stewards in the use of all of our resources, we create sacred space in which we adjust and respond to whatever the needs are of society and the challenges and also that of the church. We believe that at the present, our gospel challenge is that we would address issues that relate to seniors, women, children and families. Our demographics have impacted our ministries as well as our finances. When we came to St. Paul in 1948 our main ministry was teaching, so we were in schools throughout the metro area and greater Minnesota. In the early 1950s we shared with the Archbishop our plans to build a monastery in Maplewood and he asked that we first build and staff a high school for girls. We raised funds to build Archbishop Murray High School, and today Hill Murray High School continues to carry on the ministry of education on that site that we began in 1958. Sister Wartman said we built our current monastery in 1965 and at that time our community had 244 sisters. 75 sisters lived at the monastery. Today we have 58 sisters, 37 of whom live at the monastery on 30 acres of land in a 100,000 -square -foot building. She said the median age is 76. With the changing times, with the church, society and the demographics, the ways that we carry out our mission today are also changing, but we are committed to continue to respond to the needs of people in our area. We are also committed to the residents who live in our neighborhood, and we have carried out that commitment in several ways. We sold land for green space to the cities of Maplewood and Oakdale. We offer a variety of retreats and programs at our Benedictine Retreat Center and throughout the past 40 plus years many people have joined us for prayer in our chapel. For the last 3 years we have hosted the National Night Out Celebrations. The Benedictine value of being good stewards in the use of our resources prompted us to be proactive in addressing the decline in our membership and the size of our building and the impact that has on our finances and our ministries. For several years we studied the options for the continued uses of our monastery building and for the development of our land. So we are proud and excited to have found two organizations that share our mission and are able to use our present monastery as it is and part of our land. She said we want Tubman Family Alliance to share our building and CommonBond Communities to share our land. We believe that these two organizations along with our Maple Tree Child Care Center and our Benedictine Retreat Center as well as Hill Murray School, will help us promote our vision and our Benedictine legacy at the corner of Century and Larpenteur Avenues. Sister Wartman said the sisters will stay on the present site and we will build a smaller monastery near the cemetery of our sisters who have gone before us. Here we will build additional sacred space that captures our monastic spirit and supports how we live our Benedictine values. We are confident of our plans for the future. We are proud of the organizations that will come on our land and share our mission. We are grateful for the people who have walked with us and advised us. We move forward with a group of 134 oblates who spread our Benedictine values wherever they live and work and with our many volunteers who support our vision. So we ask this planning commission to approve the PUD as we have submitted it. Planning Commission -12- Minutes of 03-20-07 Sister Rose Alice Althoff, Sisters of St. Benedict, 2675 Larpenteur Avenue, Maplewood, addressed the commission. She said she has been a sister for 73 years. She said she was one of the founding sisters of St. Paul's Monastery who moved from St. Benedictines in St. Joseph to Summit Avenue in St. Paul in 1948. In 1965, our sisters moved to our current monastery on Larpenteur Avenue. With the recent death of Val Mickelsen, the architect of the monastery building, she is now the only surviving member of the Building Committee. She said she hadn't spent much time thinking about another move, her fourth move as a sister, until recently. Now she's looking forward to a new monastery building. She said her ministries were teaching and the care of the elderly. These ministries will be carried on by our community, Tubman Family Alliance and CommonBond. We have a lot of faith in these two organizations and we are very lucky to be working with them. Ellen Higgins, Vice President of Development for CommonBond Communities, residing at 153 Montrose Place, St. Paul, addressed the commission. She said the belief is that stable housing is the cornerstone of vibrant healthy communities. CommonBond Communities provides a strong model for building and sustaining affordable homes for working families, individuals, and seniors. Founded in 1971, CommonBond Communities is the largest non-profit provider of affordable homes in the upper Midwest. Present in 35 communities throughout the region. She said overthe past 35 years, we have sponsored the development and preservation of 4,200 homes in 72 separate rental housing communities. While each setting is unique, there are core attributes found in all CommonBond Communities. Residents are welcomed into a community and find relevant services and resources to help meet their needs. CommonBond Communities isn't just building buildings; we transform the lives of children, adults and seniors by providing a stable home and a sense of pride and engagement in that home and in their communities. CommonBond Communities' mission is to build a community by creating affordable housing as a stepping stone to success. Our goals are simple and effective. First, we build new properties as we are planning to do in Maplewood as well as acquire and rehabilitate existing properties in order to create and preserve high-quality affordable housing. Second, we ensure that our properties are well maintained so that the surrounding community sees them as an asset. We are owners and managers for the long term. Thirdly, we form community and partnerships to encourage self sufficiency for families, academic achievement for our youth and independent and healthy lives for our seniors. She said at CommonBond Communities we believe "home" is everything. It allows people to feel safe and secure to have the foundation necessary to stabilize their lives. So what are our specific plans for the St. Paul Monastery site? Based on market studies that we commissioned for the Maplewood housing market, we are planning an inter -generational -housing community on a small footprint on the southeast corner of the site. Ms. Higgins said it was a deliberate decision sited there to have access to public transportation because our seniors and the residents of the affordable homes do not have the cars that market - rate residents and market -rate seniors have. They have significantly less than the Institutes for the 7t" Edition Guidelines. We wanted to cluster the housing on the southeast corner because we believe the footprint should be small. The beauty of the St. Paul Monastery site is the wide open spaces, the opportunity for trails, the opportunity for a green community and we are very interested in that opportunity. Specifically, we are planning 40 -units of senior housing in one garden -style -apartment building primarily consisting of one -bedroom units. We are also planning a family housing community consisting of 50 townhomes with one, two and three bedroom units. Those townhomes will have a single tuck -under garage. Planning Commission -13- Minutes of 03-20-07 Ms. Higgins said since we are only in the preliminary, conceptual stage she said she brought sample photographs of communities that CommonBond Communities has developed. These are only examples; we will be coming back to the city when the plans are ready. We design housing to meet the site and to meet the community style and architecture, but pictures are worth a whole lot more than words. She gave the photographs to staff to put on the overhead for everyone to see.Ms. Higgins said this included a CommonBond Housing Committee handout, a photo of the Arbor Lake Commons townhome buildings in Maple Grove, a photo of the Bassett Creek Commons - senior townhomes, and Valley Square on Winnetka Avenue in Golden Valley. She said we believe each community is unique and we do not do "cookie cutter" housing. Since 1996 CommonBond Communities has won 15 design awards from the Minnesota Multi -Family Housing Association which is the state- wide industry trade organization. Ms. Higgins said we will be working closely with city staff during the design process to ensure this project in Maplewood will be our next design award. How will our housing contribute to Maplewood? First, we will provide much needed quality, affordable housing for seniors living on social security or small pensions. Our market study projected a need for no less than 555 affordable units. We are providing 40 units. We will also provide much needed affordable townhome units for families. Our market study projected a study showing a need for no less than 285 units and we are providing 50. We will put land that is currently tax exempt back onto the tax rolls adding to the Maplewood tax base and generating a brand new housing community that will provide value. Ms. Higgins said along with Tubman Family Alliance and the sisters, we are creating an inter -generational housing services and educational community that is already being noticed on the state and national level as a model for partnerships between non-profit organizations and faith based communities. For CommonBond Communities it's all about home, stability, and community. We would appreciate your support and we believe we would make good neighbors for Maplewood. Commissioner Pearson asked what percent of market rate are your units normally put out at? Ms. Higgins said it varies, depending on the community need and what we see is fitting on the site. We are projecting 100% affordable with these units. When we say affordable for the family townhome units, that would be targeted for people with an average income of $35,000 -$40,000. They aren't "very" affordable; they are "just" affordable. For the senior housing units we are hoping to target those with an average of $15,000 incomes, so those units are considered very affordable. Commissioner Yarwood asked what kind of selection criteria you use to determine the qualifications for the family townhome units? Ms. Higgins said we have a property management company that manages all of our properties and works on two different levels. One is that we have to meet all of the financing regulations regarding the suitability of the clients and their income levels. From the standpoint of maintaining quality communities, we go through a very rigorous credit check, background history, criminal check, etc. The concept being, there is enough need out there among those who are good citizens that we can fill up all the housing we could ever build. Planning Commission -14- Minutes of 03-20-07 Ms. Beverly Dusso, President of Tubman Family Alliance, residing at 2420 Sunrise Drive, Little Canada, addressed the commission. She asked what does Tubman Family Alliance do in Maplewood today? We provide services for those in Maplewood that keep people safe and healthy. You may have known us as the Family Violence Network. We've been serving you here for over 25 years and we would guess that many of the neighbors don't even know we have been here. This PUD is simply a consolidation of the work we provide you and your neighbors in Oakdale, North St. Paul and the eastern suburbs. We serve those struggling with family abuse and we teach prevention education to your kids and to the community at large. We could give you reams of national statistics from the Department of Justice in Washington about how many and what kind of families face this type of issue, but we will tell you it's "all communities", it's "all income brackets", it's "all faith groups" and "all countries" not just in the United States. Last year 205 Maplewood residents used Tubman Family Alliance's legal services. That is more than any other east metro suburban community. We serve all suburban communities in Ramsey and Washington County. Over 1/3 of 102 families that stayed with us who gave us east metro as an address had Maplewood as their address. In our community work last year in District 622, Tubman Family Alliance taught our Violence Prevention Program to 240 students at North High School and 102 students at Tartan High School. 40 students from Hill Murray High School worked in the Hill home during the past year in the Christian service learning projects. They did a holiday gift program, gardening and many many other programs. Hill Murray High School students have been doing this for us and with us since 1992 when we opened up our first shelter. Ms. Dusso said over 1,600 Maplewood/Oakdale/North St. Paul residents participated in our prevention education learning in civic groups and in our faith communities across the city. Statistically, Maplewood families are the most significant user of Tubman Family Alliance programs compared to any other suburban community we serve. You may have a chance to hear from one of the women who used Tubman Family Alliance to change her life. Secondly, what will Tubman Family Alliance do in the monastery building? First, we will keep the beautiful building and the wonderful grounds that are around it. We will bring our headquarters over to this building which basically means establishing 20 new living wage jobs in the community. Ms. Dusso said our legal staff will have their offices at the monastery. When they are not in court they will need a place to check in. We will provide short-term housing for 30 women and 30 children. They have an average stay of about 27 days. With regard to the children, 2/3 of the 30 children are 8 years of age or younger and this is a long-term statistic. It's true of the 64 beds we've had on the east side and the 64 beds in Minneapolis the statistics hold for years over for the same group. Some of the current residential space in the monastery will be converted to offices for community partners that serve our families already in Maplewood. She said some of the space will be dedicated as a national center for learning, student research and publishing, adding Tubman's national and international reputation for innovation to others like 3M that already exist here. Ms. Dusso said we think this is extremely important work here and we believe we are on the cutting edge. The last thing is what does the physical consolidation of Tubman Family Services do for Maplewood itself? By consolidating services in one place, Tubman Family Services will help reduce the use of public services. The research that we have done with the University suggests that by having an efficient delivery of these services we reduce the level of violence, trauma and of emergency calls across the city. Our work with the Minneapolis Police Department, by early efficient access to services, Tubman Family Alliance literally reduced the number of repeat 911 calls from the families we served. Planning Commission -15- Minutes of 03-20-07 Ms. Dusso said in summary, we want to serve the residents of Maplewood more efficiently then we can located in the City of Lake Elmo and the City of St. Paul Park. That means we will reduce violence, reduce the draw on police resources, we hope, and improve public health in the community at large. Bottom line, because we will be doing what we do now, better and more efficiently, we think we can save dollars, not just for the Tubman Family Alliance by being in one wonderful building rather than several not so nice buildings. We are honored to have been invited by the sisters to be part of this project and we very much hope, especially given the history that we have had with you this many years, that you will consider putting this forth as we gave it to you in the original PUD. Because we have a gentleman on our Board of Directors who has chaired our organization and chaired the Family Violence Network in our organization's original form, who was also a Police Chief, we would like to introduce him to say a few words, Mr. Tom Alleve. Mr. Tom Alleve, residing at 2024 — 3rd Street North, South St. Paul, addressed the commission. He said he was the former Chair for Tubman Family Alliance and he was also the Board Chair for the Family Violence Network, an agency that served Maplewood and suburbs of Ramsey and Washington County. He worked on the Police Department for the City of Roseville for 30 years and the last 18 years he was the Deputy Chief, so he is familiar with what this agency provides and how it interacts with the city and the city services. He wants to talk about safety because this is an important issue for some of the neighbors. Tubman Family Alliance is about making and keeping people safe. Tubman means excellent 24/7 security with highly trained staff. The security system is designed with neighbors and police input. On only two occasions in 12 years at the Tubman Family Alliance location in south Minneapolis did an unwarranted visitor come into the property. Staff called the police and the police handled the situation. Mr. Alleve said in five years at the Lake Elmo Hill home on two occasions spouses of residents came on site. Tubman Family Alliance staff called the police and they handled the situation. In the last 13 years at the St. Paul Park location, there was only one instance where an abuser tried to enter the location. Again, the police were called. We believe some citizens might be worried about the possibility of an abuser causing problems in their neighborhood. That is a real but unnecessary concern. These people, the vast majority are men, are abusers of significant others, wives, girlfriends, children, and family members and other friends. They are not serial or mass murderers. The specific reason they are in trouble is that they focus on a specific person, not just any one person in a neighborhood. Check with your local police department to check on the specific types of calls they receive. Another example is the murder or assault of a spouse or friend such as the Lakeland, Minnesota incident we all heard about or saw on the news. We would like to point out that all the incidents we have heard about in the newspaper or on television have not happened in "shelters". He said they have not happened at Tubman Family Alliance shelters. Those horrid incidences happened at work places, schools, and suburban homes. Shelters are places for victims. Where do the abusers go? Mr. Alleve said do you have to worry about your neighborhood? Since 1997 in the south Minneapolis, the Tubman Family Alliance near Lake Street in Minneapolis, a very public location, the abusers don't hang out there just as criminals don't hang out at police stations. Those that abuse don't go to shelter locations because they know the staff will not let them in and will call 911 immediately or the person may even have a warrant out for their arrest and don't want to be caught or are on the run. They may go back to their own residence where they live alone or they leave town. Fear that this location will bring abusers into your neighborhood or have spree assaults is unwarranted and hasn't happened at Tubman Family Alliance. Again, it happens in the home, school and work. Planning Commission -16- Minutes of 03-20-07 Mr. Alleve said when Tubman Family Alliance relocated from the church in White Bear Lake we did an exit survey of the area. We talked to neighbors, business people, and police and church groups. The survey results were that many didn't know we were even there, others said we provided a service for their community and finally the church elementary school with whom we shared a wall wanted Tubman Family Alliance back. They knew the life saving, transforming service of Tubman Family Alliance provided for the citizens. Just last week at our annual community meeting at our St. Paul Park location there were no concerns among city council, police, neighbors, or the church. In fact the city council said when we moved in 13 years ago that the people were concerned but now people don't even know Tubman Family Alliance is there. We want to continue to serve suburban Ramsey and Washington County as we have for over 25 years with services in the community. Being at the monastery building will give us the ability to deliver better services to Maplewood, Oakdale, and North St. Paul. Best of all, for those who choose to make their lives better, this facility will provide an environment to allow families to heal and change lives. Thank you for taking the time to hear about Tubman Family Alliance and the vision we hope to share with the sisters and the community here at the monastery. Commissioner Hess asked about the security for the center. In the information we received, it appeared security was given 24 hours a day, seven days a week. Mr. Alleve said that is correct. Commissioner Hess said he did some homework and checked with Maplewood Lieutenant Shortreed and he confirmed what Mr. Alleve said regarding the number of incidents and the low rate of police calls at these centers. He said he was also concerned about the families that would be temporarily residing here and whether they would be local or from out of state. He understood people would be there from Ramsey County only. Ms. Dusso said by state law it's a first come, first serve state law in the State of Minnesota. This is one shelter of 27 across the State of Minnesota, which about half are in the metro area. In fact, however, the majority of people are from the area or very near the area, in which the shelter is located. People in Bemidji clearly are not trying to stay at a shelter here. Commissioner Hess said the shelter on White Bear Avenue takes people from all over the region including Illinois and Wisconsin and out state which surprised him. He prefers when people locally are being served by this type of facility rather than bringing people in from outside the area. Ms. Dusso said to be honest with you there may be people that are so in danger in San Diego, California that they have come to the Twin Cities to get away from danger. We have also shipped people from this area to Dallas and Atlanta for example so there is a national network. But that is not the day-to-day situation. Commissioner Hess said he understands special or unique situations may come up. Chairperson Fischer said that completes the applicant's presentations. Are there any questions for staff before we open up the public hearing for the public? Chairperson Fischer said she has never seen a petition with a long letter with it with this many names. Planning Commission -17- Minutes of 03-20-07 Mrs. Carrie Hansen, 2389 Nebraska Avenue, Maplewood, addressed the commission. She said she is the author of the letter. She said she is an actual tax paying resident of the City of Maplewood. There have certainly been a number of people tonight who have made excellent presentations; they all have much to gain by the development that would taking place here. She feels that she represents a group of people who do not necessarily have much to gain. She would like to read the petition letter dated March 19, 2007. We are writing to tell you that as CURRENT TAX -PAYING RESIDENTS OF MAPLEWOOD we are OPPOSED to the development efforts that the Sisters of St. Paul Monastery are proposing for their property: •90 affordable (low-income) housing units to be operated by CommonBond. •Remodeling the current monastery so that it may house the Tubman Family Alliance (a full- service family violence agency and shelter) •Construction of new parking lots and access roads •Construction of a new smaller monastery. We ask that you consider the following neighborhood concerns: 1. Traffic: There will be a substantial increase in traffic to both the perimeter of this development as well as both Century and Larpenteur Avenues. The property to be developed is adjacent to Hill Murray High School, where students as well as neighbors walk and bike. The streets in this area have neither sidewalks nor curbs to separate people from the street. The potential far serious accidents increases as traffic density increases. 2. Crime: The people that will reside within the proposed housing development or at the shelter may draw unwanted individuals to our neighborhood. At a crime watch meeting a Maplewood City Policeman referred to our neighborhood as "the shiniest apple on the tree" and as such we needed to be wary of strangers who could be tempted to take what was not theirs. 3. Personal Safety. We are very concerned about personal safety! Hill Murray School enrolls approximately 1000 teenagers. Hundreds of young women and men go to and from that school in off hours to participate in school activities. In our neighborhood we have young and not so young women who enjoy walking in the evening or early morning. How responsible will you feel on the day we learn that one of us, a student or neighbor, has become a victim. 4. Property Value: So what happens when we go to sell our homes? Will the location of affordable housing units and a battered women's shelter near our home impact the price of our home? Might it also impact the decision making of a potential buyer? Additionally we ask that you note the following pertinent facts and consider them as you make your decision: 1. Maplewood Police make frequent calls to the shelters and affordable low-income housing units that are already serving Maplewood. See Emma's Place records where a child was murdered by its mother the previous summer. (NOTE: It was actually at the Family Service Center, Not Emma's Place.) 2. Hill Murray High School has offered to purchase the property at fair market value to preserve the location and financially enable the Sisters to take their mission to another area. Planning Commission _18 - Minutes of 03-20-07 3. Maplewood already provides its fair share of "affordable" housing. Maplewood needs to took to stop decay as an inner -ring suburb and support new, positive development in the community. 4. Our school district is already financially strained. How will District 622 fund the extra educational services that this population will likely require? 5. The Sisters of the St. Paul's Monastery in looking to support their mission are not considering their neighbors nor their neighbors interests, including: Hill -Murray School as an organization o The 1000 students that attend Hill -Murray o The neighbors surrounding the Priory grounds with their concerns o The larger community of Maplewood that is battling encroaching crime, and seeking to redefine itself and change course In Closing: A group of neighbors spent just a few hours walking around the neighborhood looking to capture the general sentiment regarding the Sisters' proposal. We received over 100 signatures in opposition to this proposed development We did not have public relations staffs, nor did we have the luxury of money or time. With enough time or money we could develop extensive numbers that are in opposition. You see, we are all out working to provide for our families and pay our taxes for the city and school district where we live. We want to continue to live in this area for many years. A development like this will negatively affect our long-term plans. We hope that the City Council and Planning Commission as members of the community listen to the overwhelming desires of the tax -paying citizens and take our opposition to this proposed development into your decision making roles. Respectfully, Residents of the area south and east of the proposed development A petition was provided with over 100 names, addresses and phone numbers (when given) for the planning commission and city councilmembers. Commissioner Trippler asked Mrs. Hansen if she got what she asked for, which would be to deny this proposal, and the sisters from the monastery turn around and develop this land with 400 units, would that make a better traffic situation compared to the 90 units they are proposing? Mrs. Hansen said no, absolutely not, and that's why we are asking you to consider the impact on the neighborhood. That's why we talked to Sister Carol, her husband has talked to the sisters, and we have said these are our concerns as a neighborhood. Traffic is an issue, it's a two way street, there is no separation, our daughter walks home from school every day on that street, our son and younger daughter will soon be doing the same. It is our concern that our children will have an accident due to the traffic and the increase in traffic on the street. Planning Commission -19- Minutes of 03-20-07 Commissioner Trippler said he doesn't understand what your options are. Basically you are saying you don't want any development here and you want the property to be left as it is. But you don't have the right to decide that unless you want to buy the property from the sisters so you can decide what you want to do with it. Mrs. Hansen said we have the belief that Hill Murray High School was interested in purchasing the property. Commissioner Trippler said that isn't part of this issue and we can't be negotiating or deciding that because that is not before us on the planning commission. Mrs. Hansen said we are not interested in supporting the position as it exists. If it comes back before you with 400 units she said she would be back stating she doesn't support that plan. Commissioner Yarwood said we have certainly heard a lot of testimony from the applicants, feedback and letters from law enforcement, staff, and the Mayor of Bloomington and these partners have created what appears to be model communities. He understands as a resident and homeowner of Maplewood the desire to keep communities safe and that is a fundamental issue for everyone. But with these partners the monastery has chosen, and the track record that they appear to have with other cities with their developments, he is asking what reason do you have to believe that track record will not continue here in the City of Maplewood? Mrs. Hansen said she doesn't know that it won't continue and it would certainly be her greatest desire that we can count on that but we have concerns that we can't necessarily depend on those numbers. Maybe in the next four or five years those numbers are still great and we don't have problems, but we are talking about a change in the integrity of a neighborhood that exists right now, that has existed over 10 years. We are talking about a dramatic change in the neighborhood that in the course of time we expect that it will lead to attrition. Mrs. Hansen said they lost some very close friends that moved to Woodbury in November, they sold their house for less than market value so they could get out of the neighborhood in two days after finding out about this development plan. We want to be able to stay where we chose to live and we want to feel safe. Commissioner Hess said he did some browsing on the internet, checking the local geography and he noticed that within three miles of the neighborhood of Sterling Street and Hill Murray High School is the Ramsey County Correctional Facility. He said he was curious if there had been any problems, he would think that facility would pose more of a concern than this proposal would. If there haven't been any incidents from there and they are minimally guarded, he wouldn't think there would be any concerns here. Mrs. Hansen said there are a number of concerns. She said she is a person who sleeps with her windows open, she hears the sirens outside up and down McKnight Road and on Larpenteur Avenue, and she knows there is crime around here. She knows there are concerns and issues around the neighborhood. She is saying that she is concerned about developing the property as outlined and the likelihood of crime increasing is there and that is what her concern is. Commissioner Hess said with the track record and what he has investigated, it sounds like there isn't any proof of that. Planning Commission -20- Minutes of 03-20-07 Mrs. Hansen said District 622 is overburden. The district is talking about removing every extracurricular opportunity for grades 5, 6, 7, and 8 in this city. No sports, no band and 40 children in a classroom. The children that would live in this facility she believes will need special assistance in school. She asked if District 622 will be able to support the aspect of educating these children that would live here? Commissioner Hess said a few years back when the Ramsey County Family Shelter was being discussed by the city council, the night he went there was the biggest night with over 600 people there and like this room, it was filled to capacity and way out beyond that. He had similar concerns as Mrs. Hansen, but as time has gone on, he lives within 1 mile of that shelter, and it's been benign as a past history. Mrs. Hansen said we can all cross our fingers, we can all pray, we can hope for the best, but on the day that something happens, it is too late. That is her position. Commissioner Yarwood said there are larger issues here. You brought up the school district, he absolutely agrees, there is more funding required and more teachers required. There is fundamentally traffic issues that have to happen with Larpenteur Avenue and Century Avenue and will have to be upgraded at some point, there's no doubt about that. We certainly can't address all the issues tonight. The question is, what is reasonable to go in this location and if this is a reasonable request. Honestly there could be a much higher density here and quite frankly that would worry him more in terms of the amount of crime or potential calls, traffic, etc. So he understands where Mrs. Hansen is coming from as a homeowner. But from the homework the commission has done and from what we have seen from these applicants, there is no reasonable expectation that the sorts of issues that you are bringing up will happen with this particular applicant. As he votes tonight he wants you to understand that is his perspective. Ms. Julie Lonnie, 2343 Larpenteur Avenue, Maplewood, addressed the commission. She is a Hill Murray High School alumni. She is here to support Tubman Family Alliance in purchasing the property at Larpenteur and Century Avenues. She has been helped tremendously over the past couple of years by Tubman Family Alliance. They have been her lifeline in dealing with and finally leaving an abusive marriage. Their support groups and counseling services have helped her in single parenting and in getting her feet planted on the ground. She said without them she is afraid of where she would be right now. She lived in Oakdale and North St. Paul before and she has seen crime everywhere and it's not because of Tubman Family Alliance, it's going on everywhere and they are here to help. She said they have been her teachers and her loving friends who have never given up on her as she learned new ways of living and thinking. They have helped her rebuild her self esteem with patience and kindness which is what so many people in our community are in need of. Tubman Family Alliance offers so many avenues of help of which she has only touched the surface. She has received help with legal and financial matters, help with food and other necessities being a single mom makes it hard to make ends meet. They are making sure that they do all they can to put people like her on their feet and to go forward with knowledge, dignity and courage and to help BREAK the cycle of ABUSE. They do not just save lives by sheltering people from danger, they save people. Domestic abuse is everywhere and can happen to anyone. It's dealt out by our most respected individuals and on down. People that you think would never do bad things, do, there is so much belief that it doesn't happen "here", but it can be happening to your neighborhood, your teachers, your students, your best friend, even your own children and you may not even see it. Planning Commission -21- Minutes of 03-20-07 Ms. Lonnie said let Tubman Family Alliance be there to help stop the ABUSE and offer hope to those who feel there isn't any. She said she recalled a saying that fits the Tubman Family Alliance "Give a man a fish and feed him for a day. Teach a man to fish and feed him for a lifetime". Learning how to stop violence in our communities and our lives is just as important as how to read and write and our spirituality. She thinks they should all go hand in hand. Thank you. Mr. Jon Hansen, 2438 Nebraska Avenue East, Maplewood, addressed the commission. He said Mr. AN said that the on -street parking that Hill Murray High School students use currently would have to be removed, is that a correct statement? Mr. Ahl said he did not specifically say that, however, in his projections as traffic grows in the area, that is likely to occur over time as development occurs because that moves the process along faster. He reiterated again that is likely to happen whether or not this site develops at some point and time because we expect to have background in traffic levels. Mr. Hansen said his point is that should be taken into account with Hill Murray High School so there is adequate parking for them. The point about traffic people have been making is that there is a lot of traffic and a lot of issues here, the human side of that is there could be an accident with pedestrians and cars. The worse part is that kids and adults walk up and down Larpenteur Avenue, he knows studies have been done but the study talks about the number of cars in and out and those sorts of things. He said he drives up and down Larpenteur Avenue from Century Avenue and McKnight Road and it's getting scary out there. There are people who walk out into the street, especially at night, but during the day too, and he thinks there is a tremendous risk for an accident to occur. He said he has almost hit people at night on that stretch because there are no streetlights and there is a lot of foot traffic and no sidewalks. That is the human part of it when there is an increase in traffic and no sidewalks, there is an impact. He said we as residents can't bring in nuns, or a priest or paid staff that get a lot of money to do these studies, but there are 110 or 120 parents or another 200 to 300 people that live here that probably spent $20 on copying paperwork and going door to door. He said he was told by the nuns that the neighborhood supports this. He wanted to send a clear message that the neighborhood south of this area clearly does not support this. We are not public speakers or paid staff that gets paid to do this, we care about our community and they thanked us for bringing this information forward, otherwise those people wouldn't have done this. Mr. Hansen said they would have sat back and said this proposal will just go through. It appears from your statements you on the planning commission are going to approve this proposal. He said that's fine, you do that, you better understand that the neighborhood in that area does not approve of this. We had one person that disagreed with us while we were talking about this proposal as we went house to house. This is a strong message that we want to make. Maybe it doesn't matter; maybe safety isn't an issue, but it's not wanted by the community. He fears for Maplewood down the road. In the near future maybe it's nothing but the neighborhood and the community is going down hill. Everywhere you look there is more and more crime and poor properties and he thinks that this will add to these issues in the long term. He doesn't think it's the best use of the property. He said we can't afford to buy this property and he can't tell the nuns what to do with the property but he told them what the nuns do propose to do should be consistent with the neighborhood. Planning Commission -22- Minutes of 03-20-07 Mr. Hansen said he isn't speaking for Hill Murray High School because he thinks they need to speak for themselves as an organization but as a parent of a child that is there, he is concerned about their safety so he does have a say and as a neighborhood member this proposal is not in "our" best interest. Contrary to what all the paid staff has said, we can't give stickers out, it's a bunch of neighbors that are concerned about this proposal and about Maplewood. Ms. Mary Lehmen, 1420 Mary Street North, Maplewood, addressed the commission. She said she is a tax payer like Carrie and Jon Hansen. She said she had no intention of speaking tonight; she was here to listen but because she thought the things she read and the information that Carrie and Jon Hansen said were very valid. As she looks at the people sitting in this room and the people who have come up to speak tonight, she doesn't see very many people in this room that have small children still in school. She has two small children in school who attend LC Webster. She wanted to applaud the principal for the wonderful job he is doing. However, the low-income housing that surrounds the areas within this district is bringing transient populations into our school district. The kids that our children are going to school with make it much more difficult for parents of younger children to parent them and teach them the right thing to do. A lot of you would probably not believe some of the things that go on at the elementary school level. There is low income housing right across from the Maplewood Community Center, there are apartments with low-income housing and those students are not bringing the best to our school district and she is concerned that our schools and teachers can't handle it. She is concerned about bringing more low-income housing into this community and what impact that is going to have on the growing children of our community. The children at our elementary schools are the future of Maplewood and are the future of Minnesota and she is concerned about bringing more low-income townhomes into this community. She said you asked what Carrie Hansen would like to see happen with the property. Perhaps the sisters could look at other options. She totally agrees that we need affordable housing for seniors though. She doesn't think most of the people who signed the petition would have been concerned about this proposal if they were proposing senior housing only but when they are proposing to bring in low-income housing with people that could bring the community down, there is a huge impact. She said while she totally agrees with what they have said, perhaps if there was more time and more research could be done, it would be nice if you could hold off on your decision to approve that plan and give others the opportunity to take the time and spend the money that these people have spent to do their research to bring back the other side of the story. Thank you. Mr. John Proctor, 2348 Nebraska Avenue East, Maplewood. He said to dovetail on what was said; both he and his wife volunteer a significant amount of time at LC Webster and Maplewood schools. He said his wife volunteers at least 3 days out of the week. It's important for you to understand that the low-income students that she has worked with for the past 5 years, she has gotten to know them all very well. It's the low-income families that tend to be the attendance problems as well as the children that are most disruptive to the school system. He volunteers and chaperones trips for LC Webster and recently returned from a three-day Audubon trip with the Stn graders. It was intense because of the behavior the children have. These are all great causes but LC Webster, Carver, and other Maplewood schools are significantly tapped out of resources and this proposal will only continue to add to the issues and in affect, the quality of education coming out of the Maplewood's school system. Thank you. Planning Commission -23- Minutes of 03-20-07 Dr. Heather Rushford, 2444 Nebraska Avenue East, Maplewood, addressed the commission. She said she too is a tax paying citizen in Maplewood. Her main concerns are two fold. First of all, low- income housing and affordable housing has a significant direct impact historically on housing values in the neighborhood. The architect at Pope Associates said this area is like an island, it's not an island. Sterling Street and Larpenteur Avenue are direct accesses to the Oakridge Estates Addition where she lives along with over 150 families. It's not an island; it is a direct access point to our neighborhood. The addition of low-income housing will significantly impact housing values. Over the last six years that she has lived here she has seen her taxes double. The value of her home has been assessed and has increased. Right now there is a down turn in the housing market. With the addition of low-income housing at the direct access point to our neighborhood the likelihood that the houses are going to sell for their assessed value is low. Already we have many houses in our neighborhood sifting for sale and not moving for 30 to 120 days. We have foreclosures in our neighborhood that aren't moving and this proposal is going to significantly impact this area. Our neighborhood is one of the neighborhoods where the city gets their tax dollars. Her taxes have doubled and she doesn't think she could sell her house right now for what it's appraised at and to add low-income housing historically, studies across the nation show it impacts housing values and the ability to sell your house. Regarding the traffic study, the study said they were conservative and went by the traffic bible. She drives those roads and it's very busy when the students are driving in and out and it's also busy at other times. The fact of the matter is there are 150 houses in that development located south of Hill Murray High School that have small children. She has two small children and she doesn't want to move. The kids are going to grow up and drive and those drivers are going to increase expediently in our development as well as the kids in this proposed development so the fact that they only took into account a 2% increase in traffic due to the development, doesn't take into account the fact that it is the direct corridor into our development. As the kids grow older there will be more drivers in the development. Sister Jacqueline Leiter, Sisters of St. Benedict, 2675 Larpenteur Avenue, Maplewood, addressed the commission. She is a member of the monastery and she has lived in Maplewood for most of her life. She went to Weaver and John Glenn and graduated from Hill Murray High School. As a member of the monastery she has enjoyed participating in the Maplewood National Night Out celebrations and having neighbors over. We believe our monastic community is a part of the greater neighborhood surrounding us. She said as a member of the community she has been a part of the future and has had an opportunity to visit the Tubman Family Alliance sites in the east metro area. Sister Leiter said she was impressed and humbled by the important work serving local women and children in need. She is also a public school teacher and teaches school at a school located 8 minutes away from Maplewood and she serves children in low-income families. The students she serves are no different from the children she sees here in Maplewood. It saddens her that some of her student's families have been in difficult situations and have needed special programs to help them through a crisis. She is grateful for organizations like the Tubman Family Alliance program that has helped those people. It has made a huge difference for these children in their learning and to their family life. We also have children and families just like this in Maplewood who could benefit from these programs which could make a huge difference in their lives as well. Planning Commission -24- Minutes of 03-20-07 Mr. Bob Nehotte, 4846 Lyndale Avenue South, Minneapolis, addressed the commission. Unfortunately, at least for now, he said he lives in Minneapolis and has for 78 years. He has two daughters who moved to Maplewood and one is a taxpayer. He said his other 6 kids have moved out of Minneapolis. He wants to move here and get one of the senior citizen units and he is very supportive of the sisters. During the early 1960's he was making $2.50 an hour, one of the sisters asked him if he knew he gave $75, which was a lot of money back in those days. He has been retired for 14 years now and he knows friends south of here that are taxpayers and they are very supportive of this proposal too. We could have brought 200 to 300 people here to support this and from the bottom of his heart he said please give this proposal a chance. Thank you very much. Sister Catherine Nehotte, Sisters of St. Benedict, 2675 Larpenteur Avenue, Maplewood, addressed the commission. She said she has been a member of the monastery for over 19 years. She currently works at Tubman Family Alliance and the monastery has been her home for a long time. It's hard to let it go, we have gone through a discernment process and knowing it's a beautiful facility we just don't need a home that large anymore. In discerning our future, two wonderful organizations, CommonBond and Tubman Family Alliance she just hopes that people can get it clear in their minds that low income is different than affordable housing. CommonBond offers affordable housing. There may even be students living there that will attend Hill Murray High School. She is hoping that people don't move out of a place of fear, but rather a place of faith. Commissioner Trippler said staff handed a four page memo dated March 15, 2007, about the St. Paul Monastery discussing the traffic study but he didn't see a name of who authored the memo. Mr. Holmes said that memo was offered by Pope Associates in response to the engineering comments that came out from the city. It should have come out on our letterhead with a signature so we apologize. Mr. Kevin Otto, 2276 Arlington Avenue East, Maplewood, addressed the commission. Being a 12 year resident of Maplewood he just moved to this neighborhood about 11/2 years ago and he specifically chose this neighborhood because of the appeal of the Hill Murray High School, the monastery, the character, the serenity, the paths, the open space and the whole surroundings. He shares the same concern a lot of the other people from the neighborhood have. He asked the planning commission because of the overwhelming support of the proposal if it would be possible that they modify the development plan not to include the 50 townhome units? Mr. Otto said as he looked at the aerial photos with the 40 unit senior apartment building and the smaller monastery building to the north with the existing monastery being converted to the shelter, everything seems like it's in the same character except when you put in the clustered townhomes. When he hears clustered, he thinks of congested. With so many other townhomes in the area it seems like they are plugged into the smallest areas and it seems like they want to get as much bang for their buck for the parking and the garages so he wondered if there could be a modified development without the townhome complex? Commissioner Trippler said when staff made their presentation the property has been planned and zoned R -3H which is high-density residential for over 30 years. To ask that the 50 unit townhome cluster be removed when potentially the sisters could have had a plan for 400 units doesn't seem to make a lot of sense. When you bought your property and you looked at the lay of the land it may have looked open and very inviting, but still it wasn't like anybody was trying to hide the fact that this area was zoned high density residential. Planning Commission -25- Minutes of 03-20-07 Commissioner Trippler said as potential land buyers and potential homeowners, we need to do due diligence to find out what the things we are looking at are really represented. In this particular case, before you bought your property, if you went to the city or asked your realtor what that property was zoned, it may or may not have made a difference in purchasing your home. The problem the planning commission is facing is we have to make decisions based on what the rules, regulations and ordinances are before us for the City of Maplewood and as he looks at this development proposal it's so far below what could possibly be proposed that he doesn't see how he as a planning commissioner could possibly say no to this proposal. Be careful what you wish for, you might get it. This proposal could be ten times worse than what the unit count is. Mr. Otto said he feels the 50 unit townhome complex feels like it's being piggy backed on the senior citizens apartment complex and the Tubman Family Alliance women's shelter. He totally supports that, loves the neighborhood, loves Maplewood, but as a citizen and as a resident that lives here, he opposes the 50 unit townhome complex on the southeast portion of the property. He said just so you know that's the common feeling in the neighborhood to the south. Mr. Bob Bruton, 2856 Lake Boulevard, North St. Paul, addressed the commission. He said he comes here on behalf of the St. Paul Ramsey County Homeless Advisory Board of which he is a member of. He comes to you as the Co -Chairman of the zoning sub -committee of that body. We spent two years studying generic zoning codes concerning affordable housing and subsidized housing and he wanted to share a few thoughts of what we learned over two years of extensive study. According to the Planning Commissioners Journal, by 2022, one out of five citizens in this country will be senior citizens and that takes a lot of housing that doesn't exist today. Out of our recommendations to the Homeless Advisory Board we recommended a Mayor's forum that will take place in the near future regarding the document that the suburbs need to share the future development of affordable housing. They are home to many businesses as retailing only lower wage jobs. These businesses need employees who can live reasonably close to the jobs they hold. Going on to what we call our NIMBY related findings, which stands for "not in my backyard". Market values and sales a study was done in the Twin Cities by the Housing Family Fund commissioned the study on affordable housing rental and home values completed in 2001, it showed that indeed home values in the area go up, not down with affordable housing. He said we address things like the design and appearance of affordable housing. It's not low-income housing, it can actually look good. We address the Fair Housing Act and the rights of communities and the need for communities to be open to that. We addressed crime, there are studies that we can document including in the Twin Cities area that show crime actually does not go up, in some cases there are fewer crimes because of the security of the areas provided. He asks you to sincerely consider this proposal. As a former Maplewood Planning Commissioner, former Maplewood Mayor, as a former Planning Commissioner in North St. Paul and former Councilmember, he knows what you are up against, he understands opposition, but this is important and he believes in your community and he asks you to support it. Thank you. Mr. Ray Muetzel, 2678 Germain Court, Maplewood, addressed the commission. He said he is here as a Maplewood resident but also as a representative of the Social Justice Ministry at Transfiguration Church. The Social Justice Ministry strongly supports the plan that the sisters have submitted. We feel that this fits our mission of providing affordable housing and serving the needy. We also feel that the Maplewood community will benefit as well. He thanked everyone for their consideration. Planning Commission -26- Minutes of 03-20-07 Ms. Debra Cohn Madson, 2360 Mamie Avenue, Maplewood, addressed the commission. She supports the sister's proposal and she is here supporting this for many reasons. She is a Maplewood resident, she is a licensed social worker; she works at Fairview Hospital as many of the sisters know. She started as a social worker at St. Mary's and she has worked with many sisters here and today they are her patients. She firmly believes in their ministry and their mission and she knows that this plan fits in with their idea of what they should be doing and how they should be ministering to the people. She knows as a social worker just how difficult it is to find shelter for her patients when they come into the hospital. Commissioner Hess was interested in knowing how placement at a shelter works. Basically when someone comes in and they need shelter as a social worker we call around and whoever has an opening that is where the person is placed. They try to get people placed as close to their own community as where they reside but that doesn't always happen. She has had people she's has had to place far away from their home. It's difficult on those patients but they have to go somewhere and if we don't have the shelters available for our patients what we end up doing is getting a voucher for a hotel and that isn't a safe situation for those women and their children. Perpetrators often find the abused person or persons a lot easier because there isn't the same type of security system in place. She wanted to comment on a couple of things, her in-laws live on Grand Avenue, her husband grew up on Grand Avenue and there are two shelters on Grand Avenue and there has never ever been an incident at those shelters. Her in-laws have never feared walking around on Grand Avenue and the property values are high in that area. Even with the shelters in that area. The Maplewood residents here are fearful of the unknown, we are all fearful of the unknown. When she built her home 18 years ago we built our home on a cul-de-sac thinking we are going to raise our children on here with 17 acres of woods around us. We didn't do our homework and didn't realize how the area had been zoned. The proposal was to open up the cul-de-sac and build a subdivision. She like everybody else in that neighborhood was pretty angry about that because all of us didn't do our homework. Ms. Cohn Madson said having the development built actually increased the value of her home and the other homes when the new homes were built because the values of the homes were more than what she had built her house for. She has had two children in this school district. One of the reasons she moved to Maplewood was because it was an inner city suburban area and the diversity that it had to offer. She said it's important and imperative for our children to be in a school district with kids of all colors and all economic levels and to live a life knowing people live with different kinds of hardships that we all have to face. She never wanted her children to live in a lily white suburb where everybody made the same amount of money. Her husband is a St. Paul school teacher and he works very hard and one of the reasons there are problems with kids who are from low- income housing is not because of low-income housing, it's because of the transient life. What this proposal would offer is the stability that these kids need so that they can be productive and get the education that they deserve. Thank you. Ms. Patricia Milody, residing at 6048 — 51st Street, Oakdale, addressed the commission. One comment she has heard so many times is about low income and affordable housing. There is a vast difference between the two. She works for the Dorothy Day Center and does financial assistance there. She sees the need for affordable housing. We have clients that come to us that are paying 60% to 80% of their income for apartment rent and they need affordable housing. Public housing is so hard to get and the waiting list is long. She sees the need for affordable housing for both families and seniors. Planning Commission -27- Minutes of 03-20-07 Ms. Milody said down the road in 10 years or so she could see living at the CommonBond senior homes herself. She knows the sisters very well and if there were any concern about crime, violence, safety or any other problems, the sisters would not, in good conscience, sell the property and they would not plan to live there themselves. The sisters consider this land sacred. She worked there when the sisters were electing a new prioress. The sisters gravitated to the graveyard to pray to the ones who went before them. This is sacred land, it's their history, it's the future, it's their roots and it's their land. Ms. Anne Fosburgh, 2516 Idaho Avenue East, Maplewood, addressed the commission. She referred to a letter from Tom Ekstrand dated January 19, 2007, that says that property is zoned R- 3; she asked if that was correct? Mr. Ekstrand said yes. Ms. Fosburgh asked why we are talking about R -3H then? Mr. Ekstrand said R -3H is the land use category. There is the zoning and the land use plan and the land use plan is labeled R -3H which means high density. That is what gives it the density classification. We have three forms of density in Maplewood. Low, medium and high and the H refers to high density. It is zoned R-3 which means multiple- dwelling residential, and the R -3H is the land use designation, which means high density. Ms. Fosburgh asked if this needs a zone change then? Mr. Ekstrand said no, it is zoned correctly. Ms. Fosburgh said that wasn't the understanding we had. The traffic study has been done on Century and Larpenteur Avenues. She asked about the affect on side streets exiting onto Larpenteur Avenue. She said there are times of the day that you sit there 5 to 10 minutes and cannot even get out onto Larpenteur Avenue. As far as eliminating parking, there are anywhere from 30 to 60 cars parked on both sides of the street from Hill Murray High School. The open space has no plans for a parking lot and parking is supposed to be on the south side of the street for people using the trails and the open space. She asked how that is going to affect the parking situation? She would say she wants to see a compromise. She would go along with Tubman Family Alliance taking over the monastery building and the 40 units for seniors. Seniors are retired and would come and go from the site at different times of the day and not necessarily drive during rush hour when 3M is using Century Avenue and Hill Murray High School and Mounds Park Academy are using Larpenteur Avenue dropping and picking up students. Instead of the 50 unit townhomes, she would like to see a playground for the children at the Tubman Family Alliance. That would make the neighbors happy and she is sure that would give the nuns their Tubman Family Alliance and their senior complex. Thank you. Chairperson Fischer asked staff how they see the parking for the open space if there is no parking on that stretch of Larpenteur Avenue. Would there be an area for cars to park? Mr. AN said the rules in the city are the same rules for everyone in the city, if there are parking restrictions the city would have to provide parking on-site. We apply the same rules to the city and its facilities as we would for those in the area. Planning Commission -28- Minutes of 03-20-07 Mr. Bill Voiqt, 2520 Larpenteur Avenue East, Maplewood, addressed the commission. His driveway is right across from the Hill Murray ball diamond. He moved here 15 years ago and he is glad to live here. It's great to have Hill Murray High School here. The only thing he was disappointed in was when the acreage south of the area was developed instead of keeping it as open space. He said he could have been very selfish because he walked there with his dog and he hardly saw anybody but he didn't own the property and he couldn't control what happens to it. If we are willing to develop that area for high income housing he thinks we also need to be inclusive and also develop needs that the community has with the way the monastery is proposing. He pays taxes here, he talked to his neighbors and they are in support of this. He was not approached by anyone to sign a petition so there is an equal amount of people who are in support of this development and would welcome this development and feel very good that Maplewood is continuing to progress. Thank you. Mr. Peter Fischer, 2443 Standridge Avenue, Maplewood, addressed the commission. One question he had was that a road was proposed from the public works area going through the site and it said it might be servicing some ball diamonds there. He was curious where that was coming from because he is very familiar with the parks plan and he knows that at this current time the City of Maplewood doesn't have any designs on the recreational aspects of the Mn DOT property so he wondered what was happening with that and about the road in question. Mr. AN said the proposal has been in front and came out of an alternative study that is being presented called the Marshlands proposal, an environmental group, and Hill Murray High School looked at that. As part of the bus garage plan, when that was rejected by the city council, that group from the area communities, the soccer associations, the city's former Park and Recreation Director, the City of Oakdale, are part of that group and continue to meet and look at those proposals. Mr. Fischer asked as of right now nothing has currently been approved by the city council for that site? IT,lr. AN said nothing has been approved other than the city council has appropriated money to investigate the Marshlands proposal and is still in the study stage and the next report will be in J*ctober of 2007. Mr. Fischer said regarding the open space parking, seeing that things are still in the conceptual stage it would be nice to find somewhere along the line some parking for the open space visitors. A program occasionally happens or a school bus comes by so there will be some needs that should be addressed. Otherwise he is in favor of this proposal. As a Maplewood resident who has lived here most of his life one of the things he was very impressed with in Maplewood is the values that we have here and he thinks the nuns at the priory are very good examples of the values of our community. The project they have put forward embraces those values, putting forward a safe, friendly environment for people to establish their lives whether they are people of trouble or people living in affordable housing. In some ways we are an extension of the east side of St. Paul and there isn't anything wrong with that. He said some of those same values apply here in Maplewood showing great concern and commitment to the values of family and people involved in the community. The sisters want to make sure that we have a strong social fabric. He thinks the sisters would not propose a development that wouldn't keep family values in mind. Planning Commission -29- Minutes of 03-20-07 Mr. Fischer said when you take a look at a development that comes through the city you have similar questions and concerns. When the houses were built south of Larpenteur Avenue a lot of people had concerns about crime and other trouble. The developers were the ones that made the money when they bought and developed that land. The developers were playing to the "almighty" to earn a dollar. In this case the sisters are doing something for the "almighty" and that's a great value to this community and we should be embracing it. Thank you. Ms. Barbara Leiter, 1734 Gulden Place, Maplewood, addressed the commission. She said she has lived here for 35 years, she has three children and they went to the public schools and then to Hill Murray High School. She has two granddaughters who are going to be living here two years from now and according to their parents they will be going to Hill Murray High School. Over the years she said she had been concerned with the traffic on Larpenteur Avenue driving her children back and forth to special activities at Hill Murray High School. She is concerned because she drives on that road and she counted the number of cars that are present during school days there. She drives at night past that area and sees people are walking the roads. In her area, there are no sidewalks; there is no streetlights except at the intersection of the streets. We definitely will need to improve that area and make it safer with sidewalks and streetlights; then maybe we won't feel quite as unsafe about the conditions. She supports the nuns and what they have done. They have done a wonderful study. With all their prayers, working with the other groups and finding out what wouldn't be a match and what would be a good match she thinks this is a wonderful proposal for this site. She hopes you will consider that and not follow through with the stipulation of condition number 5. dividing the site with a road because it will be nothing but cause more problems. Thank you. Mr. Paul Holmes, Pope Associates, spoke again. When we are talking about affordable townhomes, we are talking about those units being occupied by people who are at the 50-65% of median income level which is $35,000-$45,000 a year. He knows that includes people who work in his company and it includes many others who are living on a certain income level. Success in school is directly correlated to parental involvement. Mr. Holmes said good and bad parenting can happen with all income levels. It's inappropriate to say that children that live in low income or affordable housing automatically mean problems for the schools in Maplewood. He added that he has children in elementary school. Thank you. Chairperson Fischer asked if there was anybody else that wanted to voice their opinion that wishes to be heard. Nobody came forward. Chairperson Fischer closed the public hearing at 9:47 p.m. Commissioner Hess asked if the issue of sidewalks and site lighting would be addressed somewhere in the staff report? Would there be some accentuated lighting along Larpenteur Avenue as addressed by the residents who have said it's very dark and could be dangerous for pedestrians? Mr. AM said there is no sidewalk planned along Larpenteur Avenue although we foresee and have a policy that as we work forward through the years we try to find funds and cooperate with property owners to add sidewalks when possible. It's a provision that our engineering staff recommend sidewalks along our roadways however; we don't have a well developed sidewalk trail system in Maplewood. He doesn't foresee a sidewalk along Larpenteur Avenue for a number of years. Planning Commission -30- Minutes of 03-20-07 Mr. AN said the policy for lighting in Maplewood has been that we light only major intersections. It is a community issue. If the city council states that someone in an area wants additional lighting that can be provided at their own expense the city can agree to that. Maplewood has a policy to not install streetlights so there are not a lot of streetlights in the city. Residents have chosen to put them in but at this point there are no plans to add lighting along Larpenteur Avenue. Commissioner Hess said last time he checked a streetlight ran about $2000 per streetlight. Mr. AN said the cost has gone up a little more and now runs about $2,500 per streetlight and typically you put the streetlights every 150 to 200 feet apart. Chairperson Fischer said she didn't know if anyone on the planning commission had received any telephone calls but said she hade received one telephone that was for the project and another caller that was against the project but was not included on the petition. Commissioner Pearson said he would have liked to have had information regarding any time there had been another shelter located close to a Junior or Senior High school. He would have also liked to have information regarding how many times women from the Twin Cities area needed to escape a bad situation and were referred to a hotel with a voucher instead of going to a shelter because capacity was taken up with women outside the State of Minnesota. If we are providing shelters in Minnesota he wants to make sure a woman in Minnesota gets precedence and that they are first in line for a spot at a shelter and someone out of state should have to give their spot up. He thinks we should be accommodating women from Minnesota first and it would be unconscionable to do otherwise. He feels the Tubman Family Alliance program is unfairly being painted by a broad brush because of Emma's Place. He voted for Emma's Place but he had serious reservations about that proposal. He felt that the management was totally inadequate to control it and it certainly had a very disastrous affect on the neighborhood and it's located across the street from the Maplewood Police department. Commissioner Pearson said there is a lot of anxiety out there with this proposal because people are seeing that the dispatching is no longer going to be in Maplewood and they are concerned how long responses are going to be. He said those things shouldn't affect you because you have a different type of operation. He said he has spent the last 30 years providing affordable housing, non -subsidized by anyone and he thinks they do a good job. He is also interested in the fact that the sister's original mission was education and yet there doesn't seem to be a lot of emphasis in any use of the land to continue or expand Hill Murray High School. He said these are informational things he wished he would have had but doesn't have. He has read the letter from the Bloomington Mayor and he has driven past the operation. He feels you do a good job with it but he has a concern that the building that would house the women and children that the children have adequate space outside to run and play that is totally secure and that they can't be snatched because they went outside to play. He said right now he isn't sure how he is going to vote on this proposal and he is trying to make up his mind. Planning Commission -31- Minutes of 03-20-07 Commissioner Trippler moved to recommend adoption of the resolution approving a conditional use permit for a planned unit development for the Sisters of St. Benedict of St. Paul's Monastery. This PUD is for the Sisters to expand the use of their property located at 2675 Larpenteur Avenue with a 50 -unit town house development' a 40 -unit seniors housing apartment building; the conversion of the existing monastery building as a multi -use family -violence shelter with 37 housing units, offices and support facilities and a future monastery building. Approval is based on the findings required by ordinance and subject to the following conditions: (additions to the motion are underlined and deletions are stricken.) 1. This planned unit development shall follow the concept plans date-stamped January 11, 2007. These plans are considered concept plans because the applicant must submit design plans to the city for approval for the proposed apartments, town houses, future monastery, shelter and any other future use. Staff may approve minor changes. 2. This planned unit development does not give any approvals for Lot 1, Block 1 since this site has not been proposed for any future development and its future use is unknown. The development of this site would require a revision of this planned unit development and must comply with all city development requirements. 3. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 4. The city council shall review this permit in one year. 5. The applicant shall agree iR wFitiRg to dedicate an t4e additional right-of-way for an expanded roadway system to serve if necessary their developing property to lessen the impacts on Larpenteur and Century Avenues. The FequiFed Feadway 6y6teFR GORGept shall be like that 11 iRGlI_Id4_Qd_ OR t-118 G_t_A# FePGFt tit!P-d "IS -D 6_22 -Rus- P-arVility Site PlaR QPtiGR 2 6.4 A.r--rA- Site.- The planning and approval for this roadway extension should occur before the new monastery building is constructed. This would be a city -street -construction project. 6. The applicant must obtain all necessary and required permits from the Minnesota Department of Transportation, Ramsey County and the Ramsey -Washington Metro Watershed District. 7. The applicant must provide a right -turn lane on Century Avenue into the site, subject to MnDOTs approval. 8. The applicant shall comply with all requirements of the engineering reports by Michael Thompson dated February 22, 2007, and by Charles AN dated March 8, 2007. P Ippi 11!Ill Commissioner Desai seconded. Ayes - Desai, Fischer, Hess, Pearson, Trippler, Walton, Yarwood Planning Commission -32- Minutes of 03-20-07 Commissioner Trippler moved to approve a preliminary plat for Century Trails Commons located at 2675 Larpenteur Avenue. Approval is subject to: 1. Redesigning the public street right-of-way within the site to be 60 feet wide. 2. Complying with the applicable requirements of the engineering reports by Michael Thompson dated February 22, 2007, and by Chuck AN dated March 8, 2007. 3. Street lights shall be installed if required by the city engineer, subject to this approval. 4. The applicant shall dedicate any additional right-of-way if required by Ramsey County and the Minnesota Department of Transportation. Commissioner Desai seconded. Ayes — Desai, Fischer, Hess, Pearson, Trippler, Walton, Yarwood Commissioner Hess was uncomfortable with condition A. 5. because of the way the language is stated. The commission discussed whether condition 5. should either be excluded, made as a separate motion, or revised in some way. Commissioner Trippler and Commissioner Desai agreed to the revisions discussed. The motion passed. AGENDA NO. Ll AGENDA REPORT TO: City Manager FROM: Finance & Administration Manager `AE: Resolution Providing for the Competitive Negotiated Sale of $10,710,000 General Obligation Improvement Bonds, Series2007A DATE: May 11, 2007 PIS I Staff recommends that the City Council .ii• the attached resolution providing preliminary approval for the sale of $10,170,000 General Obligation Improvement Bonds. PARNANCEMORMPERK07BONDS1 nri nq,-f ed May 10, 2007 Mr. Robert Mittet Finance and Administrative Manager City of Maplewood 1830 East County Road B Maplewood, MN 55109-2797 Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, IVIN 55101-2887 Tel: 651-223-3000 Fax: 651-223-3002 www.springsted.com Re: Recommendations for the Issuance of $10,170,000* General Obligation Improvement Bonds, Series 2007A Dear Mr. Mittet: We have enclosed an electronic copy of our recommendations for the above -captioned issue for distribution to Council members and City staff prior to your meeting on Monday, May 14, 2007. We have also enclosed under separate cover contract amendment for services relating to arbitrage/rebate to include this issue. If the City wishes to continue to engage Springsted for this service for the new issue, please sign the amendment and return it to us. If you should have any questions pertaining to the enclosed documents, or if you require additional copies, please do not hesitate to contact us. Sincerely, I'/'L 05) Christine M. Hogan Project Manager smC Enclosures Recommendations M $1011701000* General Obligation Improvement Bonds, Series 2007A *Preliminary; subject to change Presented to: Honorable Diana Longrie, Mayor Members, City Council Mr. Greg Copeland, City Manager Mr. Robert Mittet, Finance and Administrative Manager City of Maplewood 1830 East County Road B Maplewood, MN 55109-2797 Study No.: M1408U2 SPRINGSTED Incorporated May 10, 2007 Sprincjsted RECOMMENDATIONS Re: Recommendations for the Issuance of $10,170,000* General Obligation Improvement Bonds, Series 2007A (the "Bonds" or "Issue") We respectfully request your consideration of our recommendations for the above-named Issue. Bond proceeds will be used to finance various street improvement projects within the City. We recommend the following for the Bonds: 2. 3. 4. 61 Action Requested To establish the date and time of receiving bids and establish the terms and conditions of the offering. Sale Date and Time Monday, June 11, 2007 at 10:30 A.M., with consideration for award by the City Council at 7:00 P.M. that same day. Method of Sale The Bonds will be sold through a competitive bidding process. In the interest of obtaining as many bids as possible, we have included a provision in the attached Terms of Proposal for underwriters to submit their bid electronically through the electronic bidding platform of PARTYO. In addition, physical bids (by phone or fax) will be accepted at the offices of Springsted. Authority for the Bonds Principal Amount of the Bonds The Bonds are being issued pursuant to Minnesota Statutes, Chapters 475 and 429. *Included in the Terms of Proposal for the Bonds is a provision that permits the City to increase or reduce the principal amount of the Bonds in any of the maturities. This allows for any necessary adjustments required based on final interest rates and issuance costs. 6. Repayment Term The Bonds will mature annually February 1, 2009 through 2023. Interest will be payable each February I and August 1, commencing February 1, 2008. City of Maplewood,K1innes0ta May 1U.2OU7 7. E-11 a Security, Source of Payment and Payment Cycle The Bonds are general obligations of the City secured by its full faith and credit and taxing power. The Bonds will be repaid with combination ofspecial assessments and 8dvalorem property taxes. The City will make their first levy in2OO7for collection in 2008. Special assessments are expected b}b8filed oOV[about October 1.2UUY. Since first collection Oftaxes and assessment will not be received prior t0the first interest payment due on February 1.2O08.capitalized interest has been included iDthe par amount Ufthe Bonds iOGOamount sufficient k]make this payment. Thereafter, each year collections 0ftaxes and assessments will beused 0J make the August 1 interest payment iDthe collection year and the February 1principal and interest payment in the following year. Prepayment Provisions The City may elect OOAugust 1'2O17'and ODany date thereafter, k}prepay the Bonds due 0O[xafter February 1.2018at8price nfpar plus accrued interest. Term Bonds We have included provisionfoKth8BOOd8that permits the underwriters k}combine multiple maturity years into 8term bond, subject to mandatory redemption OOthe same maturity schedule provided iD the Terms 0fProposal. The advantage k)the underwriter iGthat itprovides large blocks Ofbonds, which are more attractive tObond funds, and certain pension funds, which deal only with large blocks Uf bonds. This hlturn is8benefit h}the City since selling larger blocks of bonds reduces the risk to the underwriter, allowing them tVlower their costs and the interest coupons. Since the Bonds are being offered OnGcompetitive bid basis and awarded 0nthe lowest true interest cost, the City will award the Bonds tOthe best bid regardless [f whether term bonds are chosen or not. ME City of Maplewood,K1innes0ta May 1U.2OU7 10. Credit Rating Comments AOapplication will bemade 0JK400dv'sInvestors Service for 8rating Onthe Bonds. The City's outstanding general obligation debt iscurrently rated 11. Federal Treasury Regulations Concerning Tax- Exempt kA Bank Qualification Under Federal Tax Law, financial institutions cannot deduct from income for federal iDCV0e tax purposes, expense that is allocable k]carrying aOdaCqUihOgtax- exempt bonds. aXexe0[dbODdS. There iS8nexemption tOthis for "bank qualified" bonds, which can b8SOdesignated ifthe issuer does not issue more than $1Omillion [f tax exempt obligations iD8calendar year. Issues that are bank qualified generally receive slightly lower interest rates than issues that are not bank qualified. Since the Bonds exceed $10million, the Bonds will b8not designated aGbank qualified. Ud Rebate Requirements All tax-exempt issues are subject k)the federal arbitrage and rebate requirements, which require all excess earnings created bvthe financing hUb8rebated 0Jthe U.G.Treasury. The requirements generally cover two categories: bond proceeds and debt service funds. There are exemptions from rebate that may apply iOboth U[these categories. There are exemptions to rebate if the proceeds of the Bonds are spent klaccordance wiUlUneOfthe applicable expenditure exemptions. Proceeds used for construction purposes may qualify for the 0-0OON.18- mUn8h.0r24-mVnthexpenditure exceptions. Kisour understanding that the City expects tUspend the proceeds Ofthe Bonds within 18'0ODth8and will therefore b8exempt from rebate. Please note that although the City expects h0meet 8Dexpenditure exception, the expenditure exceptions are based OO actual expenditures and not one 0fexpectations. SphDgGt8dcurrently provides arbitrage and rebate services tnthe City. Acontract amendment adding the Bonds has been forwarded tDCity staff. zz City of Maplewood, Minnesota May 10, 2007 (c) Bona Fide Debt Service Fund (d) Economic Life (e) Federal Reimbursement Regulations The City must maintain a bona fide debt service fund for the Bonds or be subject to yield restriction. This requires restricting the investments held in the debt service fund to the yield on the Bonds. A bona fide debt service fund is a fund for which there is an equal matching of revenue to debt service expense, with carry over permitted equal to the greater of the investment earnings in the fund for the prior year or 1/12 the debt service of the prior year. Additional diligence should be exercised in monitoring the debt service fund for the Bonds due to the potential accumulation of assessment prepayments, which could cause the debt service fund on the Bonds to become non -bona fide. The average life of the Bonds cannot exceed 120% of the economic life of the projects to be financed. The proceeds of the Bonds will be used to finance street improvements which have an economic life of at least 20 years. The average life of the Bonds is 6.990 years. Therefore the Bonds are within the economic life requirements. Federal reimbursement regulations require the City to make a declaration, within 60 days of the actual payment, of its intent to reimburse itself from expenses paid prior to the receipt of Issue proceeds. It is our understanding the City has taken whatever actions are necessary to comply with the federal reimbursement regulations in regards to the Bonds. 11 Continuing Disclosure The Bonds are subject to continuing disclosure requirements set forth by the Securities and Exchange Commission (SEC). The SEC rules require the City to undertake an annual update of certain Official Statement information and report any material events to the national repositories. In the past, the City has indicated that it will manage its own continuing disclosure matters. We understand that the City will continue that practice with this Issue. Em City of Maplewood, Minnesota May 10, 2007 11 Attachments • Sources and Uses • Assessment Income Schedules • Debt Service Schedules • Terms of Proposal 11 Rill I Rf-i Is) Z Proceeds of the Bonds will be used to finance the following six projects: (i) Desoto Area, (ii) Brookview Drive Area, (iii) Mogren — Beam, (iv) Cottagewood, (v) Gervais Avenue, and (vi) Rainbow Driveway. All six projects are street reconstruction projects that have been included in the City's Capital Improvement Plan. A detailed sources and uses for the Bonds broken out by payment source is shown on page 7. The sources and uses include listing of the projects, cash contributions totaling $1,132,164, capitalized interest, costs of issuance and underwriter's discount. The Bonds will be repaid with a combination of special assessments and ad valorem property taxes. Based on historical collection of assessments, the City anticipates receiving prepaid assessments in the amount of $350,000 and will use this as a source of funds in reducing the par amount of the Bonds. Assessments in the principal amount of $5,238,769 will be filed on or about October 1, 2007. Of the total assessments, $2,594,600 for the Mogren — Beam improvements will be structured over a term of 8 years. The assessments for the remaining five projects in the amount of $2,644,169 will be structured over a term of 15 years. All assessments have been structured with equal annual principal payments with interest charged on the unpaid balance of assessments of 6.0%. The projected assessment schedules are shown on pages 8 through 10. Based on projected assessment income, it is expected that the City will be required to levy ad valorem taxes to pay a portion of the debt service on the Bonds. In addition to assessment income and tax levies, the City expects to pay a portion of the debt service each year from their Environmental Utility Fund and a portion of the debt service for the first four years from MSAS funds. The City will make its first levy for the Bonds in 2007 for collection in 2008. Since collections of taxes and assessments will not be available to make the interest payment due on February 1, 2008, capitalized interest in the amount required to make this payment has been included in the par amount of the Bonds. Thereafter, each year's collection of taxes and assessments will used to make the August 1 interest payment due in the year of collection and the February 1 principal and interest payment in the following year. The Bonds have been structured by source of payment, including an annual contribution from their Environmental Utility Fund and MSAS funds for four years to provide a level annual tax levy requirement over a term of 15 years. The projected average annual levy requirement for the Bonds is $250,000 starting in levy year 2007. Debt service schedules by payment source are shown on pages 11 through 14. The total principal structure for the Bonds showing all sources of payment to derive a net annual levy amount is shown on page 15. Page 15 shows the following information: • Columns 1 through 4 show the principal maturity dates, the annual principal payments, estimated interest rates and projected total principal and interest payments, given the current market environment. • Column 5 shows the capitalized interest amount required to make the February 1, 2008 interest payment. 0 Column 6 shows the net debt service. Em City of Maplewood, Minnesota May 10, 2007 • Column 7 shows the 5% overlevy which is required by State statutes and serves as a protection to bondholders and the City in the event of delinquencies in the collection of assessments or taxes. • Column 8 shows the projected assessment income developed on pages 8 through 10. • Column 9 shows the projected debt service expected to be paid for from the Environmental Utility Fund. • Column 10 shows the projected debt service expected to be paid for from MSAS funds. • Column 11 shows the projected tax levy requirement for the Bonds, which represents the difference between 105% of debt service less projected assessment, environmental utility fund payments and MSAS fund payments (column 7 less columns 8 through 10). Springsted Incorporated is pleased to again be of service to the City of Maplewood. Respectfully submitted, SPRINGSTED Incorporated smc Provided to Staff: Rebate Contract Amendment Om City nfMaplewood, Minnesota General Obligation |rnprovernentBond3.Seri*s20U7A Issue Summary Total Issue Sources And Uses Dated 07/0112007 1 Delivered 07101/2007 Assessment Portion Sources Of Funds Par Amount «rBonds ....................................... $5,450,000.00 ceohm,mIVIaASpunu------------ Prepaid A000sm*m-------------. 350,000{0 Total Sources .................................................. $5,800000.00 Uses OfFunds Desoto Area ..................................................... 1.730.000{0 moqrenBemmImprovement ............................. 2.5e4,600.00 emoxvieworArea ............................................ 830.709{0 Gervais Av*nuo---------------- 192.000o0 Cottao*wnou-----------------. 217.700z0 Rainbow Driveway ............................................ 17,760.00 Deposit »uCapitalized Interest (c|F)Fund ........ 121,318J5 Total Underwriter's Discount (1.15O%)---- 62.075.00 ooatsm|mmonoo--------------- 23.565J7 Rounding Amount ................. 3,071.48 S—^,20071mp--='a/^s.,*�w"y/m812007/ ,^m^u Environmental Levy Utility Fund IVIGAS Portion Portion Portion $2.835.000,00 $510.000,00 $1.375.000,00 782,164.00 ��35,00u00 64,821'46 32,602,50 1o�58.52 942.52 $2,835i000.00 $510,000.00 $2,157,164.00 Issue Summary �0,170,000{0 782,164.00 350,000{0 92,000I0 1,397100I0 4,2r .100.00 417.550/0 3,012.150.00 400,000,00 290,064,00 2,953.148.00 438,000.00 217,700.00 17,r60{m 11,662.29 29,783.54 227,586.04 5.865,00 15.812,50 110,955.00 2,205.23 5,945.48 43,975.00 $510,000.00 $2,157,164.00 $11,302,164.00 Em $5,238,769 City of Maplewood, Minnesota General Obligation Improvement Bonds, Series 2007A ASSESSMENT INCOME Date Principal Coupon Interest Total P+I 12/31/2007 - - - 12/31/2008 500,603.00 6.000% 392,907.68 893,510.68 12/31/2009 500,603.00 6.000% 284,289.96 784,892.96 12/31/2010 500,603.00 6.000% 254,253.78 754,856.78 12/31/2011 500,603.00 6.000% 224,217.60 724,820.60 12/31/2012 500,603.00 6.000% 194,181.42 694,784.42 12/31/2013 500,603.00 6.000% 164,145.24 664,748.24 12/31/2014 500,603.00 6.000% 134,109.06 634,712.06 12/31/2015 500,603.00 6.000% 104,072.88 604,675.88 12/31/2016 176,278.00 6.000% 74,036.70 250,314.70 12/31/2017 176,278,00 6.000% 63,460.02 239,738.02 12/31/2018 176,278.00 6.000% 52,883.34 229,161.34 12/31/2019 176,278.00 6.000% 42,306.66 218,584.66 12/31/2020 176,278.00 6.000% 31,729.98 208,007.98 12/31/2021 176,278.00 6.000% 21,153.30 197,431.30 12/31/2022 176,277.00 6.000% 10,576.62 186,853.62 Total $5,238,769.00 - $2,048,324.24 $7,287,093.24 SIGNIFICANT DATES FilingDate ........................................................................................................................................................................ 10/01/2007 FirstPayment Date ........... ...................... ...................... ...................... ......... ........................... ........... 12/31/2008 �007 2 A Assessment Income / Issue Sunuzeuy / 9/8/2009 / 1:44PM P r I n g st ed Em $2,644,169 City of Maplewood, Minnesota General obligation Improvement Bonds, Series 2007A ASSESSMENT INCOME - 15 YEAR TERM Date Principal Coupon Interest Total P+I 12/31/2007 - - - 12/31/2008 176,278.00 6.000% 198,312.68 374,590.68 12/31/2009 176,278.00 6.000% 148,073.46 324,351.46 12/31/2010 176,278.00 6.000% 137,496.78 313,774.78 12/31/2011 176,278.00 6.000% 126,920.10 303,198.10 12/31/2012 176,278.00 6.000% 116,343.42 292,621.42 12/31/2013 176,278.00 6.000% 105,766.74 282,044.74 12/31/2014 176,278.00 6.000% 95,190.06 271,468.06 12/31/2015 176,278.00 6.000% 84,613.38 260,891.38 12/31/2016 176,278.00 6.000% 74,036.70 250,314.70 12/31/2017 176,278.00 6.000% 63,460.02 239,738.02 12/31/2018 176,278.00 6.000% 52,883.34 229,161.34 12/31/2019 176,278.00 6.000% 42,306.66 218,584.66 12/31/2020 176,278.00 6.000% 31, 729.98 208,007.98 12/31/2021 176,278.00 6.000% 21,153.30 197,431.30 12/31/2022 176,277.00 6.000% 10,576.62 186,853.62 Total $2,644,169.00 - $1,308,863.24 $3,953,032.24 SIGNIFICANT DATES FilingDate........................................................................................................................................................................ 10/01/2007 FirstPayment Date........................................................................................................................................................... 12/31/2008 2007A Assessment lnc me / 75 Y ma Teim / 91812007 / 7.44 FAI P r I n g st ed Em $2,594,600 City of Maplewood, Minnesota General Obligation Improvement Bonds, Series 2007A ASSESSMENT INCOME - 8 YEAR TERM Date Principal Coupon Interest Total P+1 1213112007 - - - - 1213112008 324,325.00 6.000% 194,595.00 518,920.00 12131/2009 324,325.00 6.000% 136,216.50 460,541.50 12131/2010 324,325.00 6.000% 116,757.00 441,082.00 12/31/2011 324,325.00 6.000% 97,297.50 421,622.50 1213112012 324,325.00 6.000% 77,838.00 402,163.00 12/3112013 324,325.00 6.000% 58,378.50 382,703.50 1213112014 324,325.00 6.000% 38,919.00 363,244.00 1213112015 324,325.00 6.000% 19,459.50 343,784.50 Total $2,594,600.00 - $739,461.00 $3,334,061.00 SIGNIFICANT DATES FilingDate......................................................................................................................................................................... 1010112007 FirstPayment Date........................................................................................................................................................... 1213112008 2007A Assessmentln—me 1 8YesrTerm / 5/8/20071 L-44 PAI SS Icj S"e .'. C) CD CN U) CU LD 0 (1) U) U) 0 co 0 E (D E 0 >2 (D u) -a cL (n 4a cu 75 0 co 0 C r": q oq '14: Cli in oq O (q 0) N N O '7 to It 0 00 (D CN L2 L'r) Nr r- t- 00 Nm m N 0 m o (o L0 1-- 0 (D Cl) > CO et Cl) I- I- Co "r C) (o (D rt m 1- N 4) I WtoWoNIxtowoNltt(oWoN 't (D 6) P- (D A C14 0 00 r-- 0 m (D m m to 1 C14 C O C14 CO 0 't 00 N L0 00 0 4) 0') U) CN 00 '� m E cc W cc rl.� fl -i , (Q C" r-:, -C� C� U) m "t "t 't 't �t "t 't 0 m o) 02 CO 1- to r-- w 0) 00 Lo CN M CO M0 Lo M 0 W r- t- r- 0 (D 0 0 C-4 OC) N Ce) t_. [_. CO(o CO0 C'4 C'4 00 Lo N N r - 4) to W) to LD tr) Lr) LO V — — — — — -- (6 (n000000000000000 0 rl, q q q O q O O q Lq to U) Lq O q O r-: �2 Ui 0 !� Ui 0 0 0 0 N �: n: r: 0 C3 �? CD C') hto C) co co (D m C) m C) C) m N. W, " CL O) CQ . Cli 't d) M Cl! - - I - eq q I Cli I- rt 't 't 't d2 CDZ; " �2 m Cl) CD Cl) m C) I- 'It 11) W) N C, 0 cc r- h (D (o co "I m C14 04 cq UY U'lLllU) "1 0 0 0 0 " h: �h h: ", 0 CO f- omoomo m h CN M O) 1p M_ V CA Cli Cl! - - - - co 'It It -T 0 W r- 0 M 0 Cfl M LO 0 � � O m to -It 'Ir m N r r m C r CN co (fl 0 0 In 10 CD 0 0 0 0 CD 0 CD -0 0 CD 0 0 0 0 0 ") 0 -n Lo In 0 Cl Lo10 I- r- 1- r- hCO 00 00 M 0 OCl r r N 0 Cl) Cl) Cl) Cl) Cl) m Cl) m Cl) It It tit It () I I U) Lo Un U) 0 00 0 m CO m W Lo 0 0 0 3 h N --: h q q -) q (q M M M h U) -) q 0 Ce) 00 0 Cv) 00 0) 0 0) M M Ce) (D Ce) W) 0 !7 I- M CO 00 U) C) (0 'T 04 00 oq Cli lr� C:) (R C� 0 C"! cl� C� 't C� C� 1--: lr� (D cl� 0 0) 00 (D C:) Co) Cco, C(O�2 �; 'T Cm 0)U� o I- Cl) [1- , UT) Ce) t_. [_. CO(o CO0 C'4 C'4 00 Lo N N r - 4) to W) to LD tr) Lr) LO V — — — — — -- (6 O Ul (n000000000000000 0 rl, q q q O q O O q Lq to U) Lq O q O r-: �2 Ui 0 !� Ui 0 0 0 0 N �: n: r: 0 C3 �? CD C') hto C) co co (D m C) m C) C) m N. W, " CL O) CQ . Cli 't d) M Cl! - - I - eq q I Cli I- rt 't 't 't d2 CDZ; " �2 m Cl) CD Cl) m C) I- 'It 11) W) N C, 0 cc r- h (D (o co "I m C14 04 cq UY U'lLllU) "1 0 0 0 0 " h: �h h: ", 0 CO f- omoomo m h CN M O) 1p M_ V CA Cli Cl! - - - - co 'It It -T 0 W r- 0 M 0 Cfl M LO 0 � � O m to -It 'Ir m N r r m C r CN co (fl 0 0 In 10 CD 0 0 0 0 CD 0 CD -0 0 CD 0 0 0 0 0 ") 0 -n Lo In 0 Cl Lo10 I- r- 1- r- hCO 00 00 M 0 OCl r r N 0 Cl) Cl) Cl) Cl) Cl) m Cl) m Cl) It It tit It () I 0 0 q 0 0 0 0 0 q 0 (0 q 0 q q q q q q Lq U) Lq M O q q q Ul W) V) 0 C) 0 C) N h h h Lo a C2 Mh o Cri (Q Cli V' OM C\[ I - I - CO C� LQ C� lV t.- It 't 't 't �2 C.O" �2 m 't MZ; Oz Ce) to U, C\1 T r co r- fl, m co Lo N04 r - 4) to W) to LD tr) Lr) LO V — — — — — -- (6 Z vy (n000000000000000 0 rl, q q q O q O O q Lq to U) Lq O q O r-: �2 Ui 0 !� Ui 0 0 0 0 N �: n: r: 0 C3 �? CD C') hto C) co co (D m C) m C) C) m N. W, " CL O) CQ . Cli 't d) M Cl! - - I - eq q I Cli I- rt 't 't 't d2 CDZ; " �2 m Cl) CD Cl) m C) I- 'It 11) W) N C, 0 cc r- h (D (o co "I m C14 04 cq UY U'lLllU) "1 0 0 0 0 " h: �h h: ", 0 CO f- omoomo m h CN M O) 1p M_ V CA Cli Cl! - - - - co 'It It -T 0 W r- 0 M 0 Cfl M LO 0 � � O m to -It 'Ir m N r r m C r CN co (fl 0 0 In 10 CD 0 0 0 0 CD 0 CD -0 0 CD 0 0 0 0 0 ") 0 -n Lo In 0 Cl Lo10 I- r- 1- r- hCO 00 00 M 0 OCl r r N 0 Cl) Cl) Cl) Cl) Cl) m Cl) m Cl) It It tit It () I 0 0 q 0 0 0 0 0 q 0 (0 q 0 C) 0 0 0 0 0 0 C) 0 C. 0 0 0 C:) 0 0 C) C) al 0 C) C) C) o CD C) 0 C) 0 a C) o C� 0 C 0 q Cq CCC0 C 0 Co Ci LL co Ce) Cl) (f) tit co C14 0 0) [*- r- h C.0 to to W) Lf) to W) to LD tr) Lr) LO V — — — — — -- - 0� IL tr) (n000000000000000 0 rl, q q q O q O O q Lq to U) Lq O q O r-: �2 Ui 0 !� Ui 0 0 0 0 N �: n: r: 0 C3 �? CD C') hto C) co co (D m C) m C) C) m N. W, " CL O) CQ . Cli 't d) M Cl! - - I - eq q I Cli I- rt 't 't 't d2 CDZ; " �2 m Cl) CD Cl) m C) I- 'It 11) W) N C, 0 cc r- h (D (o co "I m C14 04 cq UY U'lLllU) "1 0 0 0 0 " h: �h h: ", 0 CO f- omoomo m h CN M O) 1p M_ V CA Cli Cl! - - - - co 'It It -T 0 W r- 0 M 0 Cfl M LO 0 � � O m to -It 'Ir m N r r m C r CN co (fl 0 0 In 10 CD 0 0 0 0 CD 0 CD -0 0 CD 0 0 0 0 0 ") 0 -n Lo In 0 Cl Lo10 I- r- 1- r- hCO 00 00 M 0 OCl r r N 0 Cl) Cl) Cl) Cl) Cl) m Cl) m Cl) It It tit It () I 04 Cl) COD COD CoJ C, C, O0 0 a CD 0 0 0 00 a CD C) C> 00 NN !Z4 N N N N N N N N m _C4 N N N N N N N N N iq N N N i�� N 0000000000000000 r- h 00 0 00 000 CN CN C\l C) CD 0 izz i�z N 0 0 q 0 0 0 0 0 q 0 (0 q 0 C) 0 0 0 0 0 0 C) 0 C. 0 0 0 C:) 0 0 C) C) al 0 C) C) C) o CD C) 0 C) 0 a C) o C� 0 C 0 q Cq CCC0 C 0 Co Ci 0 CD CD C> 0 U2 Lo Lo Ul) Lo C) Ui Lo 0 L43C) C Cl) (f) tit co C14 0 0) [*- r- h C.0 to to W) Lf) to W) to LD tr) Lr) LO V — — — — — -- - 0� IL tr) 6p, 04 Cl) COD COD CoJ C, C, O0 0 a CD 0 0 0 00 a CD C) C> 00 NN !Z4 N N N N N N N N m _C4 N N N N N N N N N iq N N N i�� N 0000000000000000 r- h 00 0 00 000 CN CN C\l C) CD 0 izz i�z N Q a a N O a� c C m O> co S o N Q a C 0 O -- .Q \✓ _0 ttS V w J 0 w v w U w N m w w Z • Pi IN w N h h N N O O to N th-t- h 0 0 0 N N N t(') O h h O N O O to 1 Oto N 8 4' O r t- N 4' d' N CO M CO N N CO r 0) N 0 L 4' to O 4'6 N 'n O 4' O h O) 0) O d Or 000)00O1-OCOto tMN tOo 0 0 0 0 0 0 0 0 0 0 0 0 = 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q OOOtn tnOOtnOOOOOOO h h h h h 0 0 0 M O O O r r N Q M M M M (C7 M M M M 4 4 4 U ' O h O O r r O h 0 ('M r M h O O qt C w h O O N h 0 O M to P,-: O N V M Oh O O O U) N O (O M (O to d' r y E _M m N O (D (0 d' 0) O N O N O CD 4' O r o (N CO M M O 0) 0) h O (O J to toN OO M NMMO(,O O r.s u) u) u) to 4' to to to to to to 4' to to Cn O d Z y N N N N N N N N N N N N N N N h M Q' N N N N N N N N N N N N N N N 69 • Pi IN w N h h N N O O to N th-t- h 0 0 0 N N N t(') O h h O N O O to 1 Oto N 8 4' O r t- N 4' d' N CO M CO N N CO r 0) N 0 L 4' to O 4'6 N 'n O 4' O h O) 0) O d Or 000)00O1-OCOto tMN tOo 0 0 0 0 0 0 0 0 0 0 0 0 = 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q OOOtn tnOOtnOOOOOOO h h h h h 0 0 0 M O O O r r N Q M M M M (C7 M M M M 4 4 4 U th .-. ('7 U) N ;' CO a W CCI i:-� a M O N V E 0)t -OO 4:N to O0(00)NN Or h d CO 4' (6 O O N uo to 4' h h 0 N = O M O N (O O O (O to h 0) CO O CO n o) O 4' M h r h 00 d' O O (D 4n 0) h N _M — M (+J ttj O O M 4" to th• M to h t'n (q r. N O N N N N N N N N N N N N N N N O y r r r r r r r r r N N N N N (N M Z Ui 7+ co co co M M O O In M co 0 0 0 to O O O CO Orr N N N CD M M M to N to O CD o5 ui t - (o (o of c_o 4L66 6 6 t,= r v ci I N 4'0 O 4' M O O h t- 0 to h (n oc > m to m O O (D h 01 O LO 00 (D O O O O O h h O 4' co (D a7 (fl O 6 O 1-- O (0000000(0 CDOO(DOOO N e N N N N N N N N N N N N N N N O U U m U � O r • Pi IN w N h h N N O O to N th-t- h 0 0 0 N N N t(') O h h O N O O to 1 Oto N 8 4' O r t- N 4' d' N CO M CO N N CO r 0) N 0 L 4' to O 4'6 N 'n O 4' O h O) 0) O d Or 000)00O1-OCOto tMN tOo 0 0 0 0 0 0 0 0 0 0 0 0 = 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q OOOtn tnOOtnOOOOOOO h h h h h 0 0 0 M O O O r r N Q M M M M (C7 M M M M 4 4 4 U ' 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O W to (n (n O to O O O UI to to U) O O O to 0 N h h N N to to to N N N t- O to O N O O h h O N 00(O to to to to N O) h N 3 r h N 4: 4: N O O ocN N O r O N n O. tot t u u LO Z two to U'j«j«j too«j uO) too V) N O N N N N N N N N N N N N N N N O y r r r r r r r r r N N N N N (N M Z Ui V: LL N N U oc oc m (`tvD • Pi IN w N h h N N O O to N th-t- h 0 0 0 N N N t(') O h h O N O O to 1 Oto N 8 4' O r t- N 4' d' N CO M CO N N CO r 0) N 0 L 4' to O 4'6 N 'n O 4' O h O) 0) O d Or 000)00O1-OCOto tMN tOo 0 0 0 0 0 0 0 0 0 0 0 0 = 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q OOOtn tnOOtnOOOOOOO h h h h h 0 0 0 M O O O r r N Q M M M M (C7 M M M M 4 4 4 U (0000000000000000 (0 r d. tC. to t. 0 0 0 0 0 0 0 O h . . . 0 t N N O O r N O N O 0 to to m UC N m 4' O. O r h N V V N 0 M O N N O r M N LO t) d' (D to to d' M N to Co (0 4' CD N 't d' to O u) u) u) u) to O O O to O O to to to to O O O N N N N N N N N N N N N N N N O N r r r r r r r r r N N N N N (N O a � • Pi IN w N h h N N O O to N th-t- h 0 0 0 N N N t(') O h h O N O O to 1 Oto N 8 4' O r t- N 4' d' N CO M CO N N CO r 0) N 0 L 4' to O 4'6 N 'n O 4' O h O) 0) O d Or 000)00O1-OCOto tMN tOo 0 0 0 0 0 0 0 0 0 0 0 0 = 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q OOOtn tnOOtnOOOOOOO h h h h h 0 0 0 M O O O r r N Q M M M M (C7 M M M M 4 4 4 U 0) W F - Q F - Z Q LL Z _0 U1 1- h co O O O N N N t1_0 �, 0 ' 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O h 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cl Cl t) to 0 to O Lo O O to to O O to to to to to G 4' to to (p CO h 0 0 O O r r N M 4' M •� r r r r r r r r r N N N N N (N O a CG 0) W F - Q F - Z Q LL Z _0 U1 1- h co O O O N N N t1_0 �, 0 O 0 r N M 4' to O 1:- 2 0) O N M � r N N N N N N N N N N N N N N N N F - h M Ln Ln o p 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 00 6�3 N N N N N N N N N N N N N N N N N N m 0 N 0000000000000000 c, 0) W F - Q F - Z Q LL Z _0 U1 1- h co O O O N N N t1_0 �, 0 0 0 0 0 0 p m I- h O O O h M Ln Ln o t� (0 O r- O LOLO O 00 6�3 N N r0 M M 0 m 0 N 0? O c, O O co 4' 4' M 4' M U) Vo n o p Q x : G U U m U Qimo w° Q o U M U) m CL O U°U �U � ji:01 U m o a c :3 O N o > T o a m m— o 3 LL oI y 'S _ Z $510,000 City of Maplewood, Minnesota General Obligation Improvement Bonds, Series 2007A Utility Fund NET DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+1 CIF Net New DIS 145% Overlev 0210112008 - - 11,662.29 11,662.29 (11,662.29) - - 02101/2009 25,000.00 3.700% 19,992.50 44,992.50 44,992.50 47,242.13 02/0112010 25,000.00 3.700% 19,067.50 44,067.50 44,067.50 46,270.88 0210112011 30,000.00 3.700% 18,142.50 48,142.50 48,142.50 50,549.63 02/0112012 30,000.00 3.750% 17,032.50 47,032.50 47,032.50 49,384.13 02101/2013 30,000.00 3.750% 15,907.50 45,907.50 45,907.50 48,202.88 02/01/2014 30,000.00 3.800% 14,782.50 44,782.50 44,782.50 47,021.63 0210112015 30,000.00 3.800% 13,642.50 43,642.50 43,642.50 45,824.63 02/0112016 35,000.00 3.850% 12,502.50 47,502.50 47,502.50 49,877.63 02/01/2017 35,000.00 3.900% 11,155.00 46,155.00 46,155.00 48,462.75 0210112018 35,000.00 4.000% 9,790.00 44,790.00 44,790.00 47,029.50 0210112019 40,000.00 4.000% 8,390.00 48,390.00 48,390.00 50,809.50 0210112020 40,000.00 4.050% 6,790.00 46,790.00 46,790.00 49,129.50 02/0112021 40,000.00 4.100% 5,170.00 45,170.00 45,170.00 47,428.50 0210112022 40,000.00 4.100% 3,530.00 43,530.00 43,530.00 45,706.50 02/01/2023 45,000.00 4.200% 1,890.00 46,890.00 46,890.00 49,234.50 Total $510,000.00 - $189,447.29 $699,447.29 (11,662.29) $687,785.00 $722,174.25 SIGNIFICANT DATES DatedDate......................................................................................................................................................................... 7/01/2007 DeliveryDate...................................................................................................................................................................... 7/01/2007 FirstCoupon Date.............................................................................................................................................................. 2/0112008 Yield Statistics BondYear Dollars.............................................................................................................................................................. $4,742.50 AverageLife....................................................................................................................................................................... 9.299 Years AverageCoupon................................................................................................................................................................. 3.9946714%o Net Interest Cost (NIC). ...................... ................. ...................... ...................... ...................... .................... 4.1183403% True Interest Cost (TIC)...................................................................................................................................................... 4.1394356% Bond Yield for Arbitrage Purposes...................................................................................................................................... 3.9138090% All Inclusive Cost (AIC)....................................................................................................................................................... 4.1984102% IRS Form 8038 NetInterest Cost................................................................................................................................................................ 3.9946714%a WeightedAverage Maturity................................................................................................................................................. 9.299 Years Smes20071-prove-ent6 / Ut,15[v Fund / 5/8/2007 / 11:97" , Page 13 City rfMaplewood, Minnesota General Obligation Improvement Bonds, Series 2007A MSAS NET DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+I CIF Net New D/S 105% Overlevy ennUveeoollars----------------------------------------------------. $4.307.00 Average Life .------------------------------------------------------- 3.132 Years *woragoCvupon----------------------------------------------------' 3.7194205% 02/0112009 325,000.00 3.700% 51,057.50 376,057.50 - 376,057.50 394,860.38 02/01/2010 335,000.00 3.700% 39,032.50 374,032.50 - 374,032.50 392,734.13 02/01/2011 350,000.00 3.700% 26,637.50 376,637.50 - 376,637.50 395,469.38 02/01/2012 365,000.00 3.750% 13,687.50 378,687.50 - 378,687.50 397,621.88 SIGNIFICANT DATES Dated Date .-------------------------------------------------------' 701/2007 Delivery Date .---------------------------------------------------' 701/2007 FirstCoupon Date ............................................................................................................................................................. 201/2008 Yield Statistics ennUveeoollars----------------------------------------------------. $4.307.00 Average Life .------------------------------------------------------- 3.132 Years *woragoCvupon----------------------------------------------------' 3.7194205% Net Interest Cost (NIC .... ........ --............. ........ —............. ............. ............. --........ —............. --........ —........ 4.8865483% True Interest Cost (TIC) .------------------------------------------------- 41158688% Bond Yield for Arbitrage Purposes .................................................................................................................................... 3.9138080% AllInclusive Cost VnC..................................................................................................................................................... 4.2670840% IRS Form 8O38 NetInterest Cost. .... ...................... —...................... —...................... --........................... --...................... —....... 3719428e% »,es*mronpi—m�iw/a»u /x/^uo" //x97^m Page 14 Q CD C) N cn cu(1) O ai (A (n C D m D O D O a) o D O Q t6 E 2 _ O O U0 V W J D 0 W U W U W N F W W Z tN I CO h h h CO CO CO CO N N N N N r r l Cl Q to Oh u) w O) h t0 M 0) h U') 00 V t6 h O o0 N h 0 O M tO h V O N V M r dO h V O M w O u) N O (0 M O -q- M J _ 07 u') V N V O r O M O N (O 00 Cl O CO V O r Cp N IO M cl C c7 O h W O lff O u) N O W M N M M o0 N O O O O O O O V O O O O O V O O O o0 r N N N N N N N N N N N N N N N h C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 �y Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 fA � M M o0 co u7 Q M r M W h O O V O r tO O W h O h V O CO N .' (s7 10 M M M M O Cc CL N O O Q U ffl .'x,.. ...m M o0 M M o0 M o7 co tO (7 0 0 0 0 0 tO �- OO O r OO O (q CO h tO tO tO tO tO t0 N C N O O V N r V h N 0) O) O) O O V V 3 tI. V I" V co O N N h (D N O N N O M N N O M N O O c V O oc� V h N h h O O 6) O h tO O W h O O) h u") m N tom, _ V V u7 V V V V V V V t0 V V V V N r Z <X ff} w to w O N V (o M O N V O O O N V O O) h O V N O OR h O M O W M O N O N O O V O N LO OO V h M CO V m t0 N co V h co CO co O M tO u) 00 00 of ll ll tom- O M h 10 O V o0 a) O _ M V V V V V V V O 0) O o0 c0 t- co o) O OO t0 N m co M O O m N r 0 m M t- oo tN I CO h h h CO CO CO CO N N N N N r r l Cl Q to V o 0 0 0 0 0 0 0 0 0 0 0 0 0 In o(O(O(O(OotOtOtn0000000 u) + ' w M M= O W= W o u) tO tO tO t0 O co t6 OR O O W O O M W O N N N t`- N O M O V OO h M N M O M M M M" V 0 V �- t0 M I- t0 N r 00 CO N O O K -q- M 1- m O O N ooo M O V O M h M r co _ to G O W M N N V t0 O M «7 o O (4 O h to N W c0 co o t0 V co O W O0 O fl - U cO V V V a7 a7 0) 07 tO tO tO tO t0 V V LQ M r r r r M o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 �y 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O � wu,u,(notnlntO000000o rCiCihoh-h r_:ouiuiuiuiuio u7 h - Q V N O N V N u) co CO to co 0u) N O r t0 M u) ocO o0 0 r M_ O r r u) CO M O O tO O V V M t- O N u) V h V Cl) co Z t0 V M M m CA N oo LO O t0 V V V V h — — Z � Q z4) .' (s7 V o 0 0 0 0 0 0 0 0 0 0 0 0 0 In o(O(O(O(OotOtOtn0000000 u) + . . . . . . . . . . . . . . . o N CD tO r IQ c! O N O N tp r M O r r cO (O co co LL h O W V V M h M N O V h- V r M N {{ O V NO M LO V M O N O M O h (0 N t0 V c") (•) M d7 co 00 O tO LO V V V V N N V o 0 0 0 0 0 0 0 0 0 0 0 0 0 In o(O(O(O(OotOtOtn0000000 u) + O V N O N V N 10 OO O O O O t0 N O) N d tO r IQ c! O N O N tp r M O r r cO (O u) V h O W V V M h M N O V h- V r M N {{ O V NO M LO V M O N O M O h (0 N t0 V c") (•) M d7 co 00 O tO LO V V V V O (3 F r r r r N U N M M M N N N r r r r yq 00 V O O O O O O O O O O O O O O O O tc) tc) tc) t0 O tc) u) u) O O O O o 0 0 V tc) G OO O h N N i+ O h h h O u) tO tO tOtO O M N O V N O N V N u) oo O co cO [O t0 N O N = N O O M r ttc) ccO ocO r M O r r u) CO tc) Y M h o w o) m of N V h O V h V co oo W V o (O N o h V N O W P- 10 M r m U N M M M N N N r r r r h 00 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 @ G OO o o O O O O O O O O O o O O O CL o00tnu)ootnOOo no 00 = N h h h t-: ": W W W O) O O O r r N O M co co M M M M M M V V V V V V N U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O to 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O a o C C 0 0 0 0 0 0 0 0 0 0 0 o Cl nouiui n n nu�ui_o00ouiui c = N CO h W O N N co co V r 0 0 0 h h h r-V V V V V V V f - Z � Q (D .' ff3 h h o O O O O O O N N N O O O O N o N N r - O (00 _- O O h ol W V3 O M 0 0 0 0 O 0) m r t0 O O r O oO h � M W CD o0 O r (}] V V Cl) V oN O N O } O O O m M CO c0 W O r N M V tO iO h M a7 O N M @ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O Q O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 h h o O O O O O O N N N O O O O N o N N r - O (00 _- O O h ol W V3 O M 0 0 0 0 O 0) m r t0 O O r O oO h � M W CD o0 O r (}] V V Cl) V oN O N O } O O O m M CO r O N to E C, Z � Q (D .' iN 10 O c £.mm Cc CL N O O Q U M NO O .'x,.. ...m U N D y .i -O iT iT ttE ttE C C a C U. C 4) - .a" m Q Q Z f- m Q Z <X r THE CITY HAS AUTHORIZED SPRUNGSTEDUNCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $10,170,000"' CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2007A (BOOK ENTRY ONLY) Proposals for the Bonds will be received on K8Vnd8y' June 11, 2007 until 10:30 A.M., Central Time, at the offices of GphnQSt8d Incorporated, 380 Jackson Gb98t, Suite 300, Saint P8Ui Minnesota, after which time they will be opened and tabulated. Consideration for Gvv8nd of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Pn}pOs8| shall be deemed LO constitute 8 contract between the bidder and the City to purchase the Bonds regardless of the manner inwhich the Proposal iGsubmitted. (a) Sealed Bidding. Proposals may be Submitted in o sealed envelope or by fax K551\223-3046 to GphnQst8d. Signed Proposals, without final price or coupons, may be submitted to GphnQsL8d prior tothe time of sale. The bidder shall be responsible for SVbnniidng to Sphng8t8d the final Pn]pns8| phC8 and coupons, by telephone (851)223-3O08 or fax (851)223-3040for inclusion inthe submitted Proposal. WN (b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PA the electronic bidding prooeas, the time as maintained by PARITY", ah8|| constitute the OffiCi8| time with respect to all Bids submitted to PAR|TY8 Each bidder shall be solely responsible for making nece8Oa(yaman0e/n9ntS to access PAR/J,Y�'for purposes Of submitting its electronic Bid /n a /im9/v manner and /n CorDp&3Doe with the requirements of the Terms ofProposal. Neither the City, its agents nor PAFf|T\v� �shall have any duty nrobligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City. its agents nor PAR|lY0 Sh8|| be responsible for 8 bidder's f@i|U[8 to register to bid or for any fGi|U[8 in the proper operation of, or have any liability for any delays orinterruptions oforany damages caused by the services of P/\R|T»'�' The City is using the services OfP/\R|TvOsolely GS G COnl[nuDiC@tiOD [n9Ch8nis[n to conduct the electronic bidding for the Bonds, and PARITYO is not an agent of the City. If any provisions of this YennS of Proposal conflict with information provided by PAR|rv"o. this Terms OfProposal shall control. Further information about PAR|Tv5.including anyfee charged, may be obtained from: PAR|TY0.1359 Bnoadway.2 ndFloor, New York, New York 10018 Customer Support: (212) 849-5000 DETAILS OF THE BONDS The Bonds will be dated July 1, 2007. as the date Oforiginal isSV8, and will U88r interest payable on February 1 and August 1 of each year, commencing February 1. 2008. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature February 1 in the years and amounts as follows: 2009 $1.125000 2013 $715,000 2017 $405.000 2021 $430,000 2010 $1.060.000 2014 8715,000 2018 $410.000 2022 $435.000 2011 $1.075.000 2015 $715.000 2019 $420.000 2023 $445.000 2012 $1.085.000 2016 $715.000 2020 $420.000 ^The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds offered for sale. Any such increase or reduction will be made in multiples of $5,000 in any of the maturities. In the event the principal amount of the Bonds is increased or reduced, any premium offered or any discount taken by the successful bidder will be increased or reduced by a percentage equal to the percentage by which the principal amount of the Bonds is increased or reduced. Proposals for the Bonds may contain 8maturity schedule providing for 8combination of serial bonds and term bonds. All term bonds shall b8subject tVmandatory sinking fund redemption at a price ofpar plus accrued interest to the d8L8 of redemption and must conform to the maturity schedule set forth above. |norder b]designate term bonds, the proposal must specify "Years of Term Maturities" inthe spaces provided onthe Proposal Form. BOOK ENTRY SYSTEM The Bonds will b8issued bvmeans of8book entry system with m]physical distribution of Bonds made tVthe public. The Bonds will b8 issued infully registered form and one Bond, pepn8G8nUnQ the aggregate principal 8nn0UnL of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New YVrk, which will 8tL GS s8tUhUeS depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries nn8d8 on the books and records of OTC and its participants. Principal and interest are payable by the registrar to [)TC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of OTC will be the responsibility of OTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial Ovvn8rG. The purchaser, 88 8 condition of delivery of the BondS, will be required to deposit the Bonds with [)TC. REGISTRAR The City will name the registrar, which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. The City may elect on August 1, 2017. and on any day thereafter, to prepay Bonds due on or after February 1'2018. Redemption may b8inwhole orinpart and ifinpart Edthe option Cfthe City and in such manner as the {|iiv shall determine. If less than all Bonds of nn8tVrih/ are called for n8d8nnpL|On' the C|h/ will notify [)TC of the particular amount of such rn8tVdh/ to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity LO be n8d98nn8d and each participant will then select by lot the beneficial ownership interests in such maturity LVU8redeemed. All prepayments shall U8at8price nfpar plus accrued interest. Page 17 SECURITY AND PURPOSE The Bonds will be g8DSro| obligations of the City for which the City will D|8dg8 its full faith and credit and power bDlevy direct general odvalorem taxes. |naddition, the City will pledge special @SseSsnn9Dts against benefited properties. The pn]Ce8dS will be used to fiD8DnR various Proposalsimprovement projects within the City. Sh8U be for not less than $10,053{]45 and accrued interest on the L0L8| principal amount Ofthe Bonds. Proposals 8h8U be 8CCnnnp8ni8d by Good Faith Deposit ("[]8pVSdt") in the form 0f8certified Orcashier's check or8Financial Surety Bond inthe amount of $101'700, payable to the order Ufthe City. |f8 check is used, it must accompany the proposal. |f8 Financial 8Vr8b/ Bond is used, it must be from an insurance company licensed to issue such G bond in the State of Minnesota, and pre -approved by the City. Such bond must be submitted to SpringstRd Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is QU8n8nt88d by such Financial Surety Bond. If the Bonds are awarded LV an underwriter using a Financial Surety Bond, then that purchaser is required to 8VbrniL its Deposit LV GprinQ8t8d Incorporated in the form of a certified Or cashier's check or wire transfer as instructed by SpringstRd Incorporated not later than 3:30 P.M., Central Time, on the next business day following the avv8nj. If such Deposit is not received by that time, the Financial Surety Bond may be dn8vvn by the City to S8LiSfv the Deposit rHqUin8nn8nL The Deposit received from the pVrCh8S8r. the 8nnoUni of which will be deducted at settlement, will be deposited by the City and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted pnJpOG8|. Said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the nn88Ung of the City scheduled for 8vx8rd of the Bonds is adjOUrn8d, r8C8sS8d. or continued to another date without award ofthe Bonds having been made. Rates shall beinintegral multiples of 5/100 or 1/8 of 196. There is no limit on the interest rate spread if quoted in level Or ascending order; however, no rate for any maturity shall be more than 1.5% lower than any prior rate. Bonds of the s8nn8 maturity 8h8|| bear a single rate from the date of the Bonds LO the date of maturity. No conditional proposals will b8accepted. FTIVETITZI-01 The Bonds will be awarded on the basis Ofthe lowest interest rate tO be determined OD @bU8 interest coat /UC\ basis. The City's computation Of the interest nate of each propo38|, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non -substantive informalities of any proposal or of nl8tberS relating to the ngD8iDt of pnJpOSG|S and 8vv8rd Of the BODdS. (ii) reject all proposals without C8uSe' and (iii) reject any ppDpOS8| that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qV8]hv for isSV8nC8 of any policy of nnunkjp8| bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such Cnnnnnitnneni shall be at the SO|8 option and expense of the purchaser of the Bonds. Any increased costs of |sGU8nc8 of the Bonds peSV|UnQ from such purchase of insurance shall be paid by the purchaser, 8xC8[t that, if the City has requested and received 8 rating on the Bonds from 8 n8LinQ agency, the City will pay that n8dnQ fee. Any other rating agency fees shall b8the responsibility ofthe purchaser. F8i|Una of the rnUnidpo| bond insurer to issue the D0|iCy after Bonds have been Gvv8PdRd to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on CU8|PNUK4BERG If the Bonds qVa|hv for 8sSi0nnl8rd of CU8|P nUnnU9rS such nUnnU9nS will be printed on the BondG, but neither the failure to print such nUnnb8rG on any Bond nor any error with respect thereto will CVnStitUL8 cause for failure or refusal by the purchaser to aCC9[t delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall b8paid bythe purchaser. SETTLEMENT Within 40 days following the d8L8 of their 8vv8rd. the Bonds will be delivered vvithOid cost to the purchaser LhnJV0h OTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal Opinion of Briggs 8nU Morgan, Professional Association, of Saint Paul and K8inne8p0|iS. K8inn8Gota, and of customary closing papers, including 8 no - litigation certificate. On the date of settlement, payment for the Bonds Sh8|| be rn8d8 in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless COnnp|i8nC8 with the terms of payment for the Bonds has been nn8d8 impossible by action of the City. or its 80HnLs' the purchaser shall be liable to the City for any |VsS SVff8r8d by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of GCtV8| issuance and delivery of the BondG, the City will execute and deliver 8 Continuing Disclosure Undertaking (th8 "Und8rtaking")whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information 8bVUL the City and notices of certain occurrences to information repositories as specified in and required by SEC RV|8 15c2 -12/b\(5). OFFICIAL STATEMENT The City has authorized the preparation of8nOfficial Statement containing pertinent information relative to the Bonds, and Said [)ffioi8| Statement will serve as a D8ody final [)ffioi8| Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the C)#iSia| Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, SpringSt8d |OCO[pOr8tGd, 380 Jackson Stn88t, Suite 3OU'Saint Paul, Minnesota 551O1'telephone (G51)223-3OU0. The Official Statement, when further sVoo8n1enied by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by |8vv, shall constitute 8 "Final Official Statement" of the City with respect to the Bonds' as that L8nm is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a pn}p0s8| therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost Lothe senior managing underwriter [f the syndicate towhich the Bonds are awarded 25Ocopies Vfthe Official SL8t8nn8nL and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded 88 its 808nL for pVrpOS8S of distributing t0pi8G of the Final {}ffiti8| Statement to each Participating Underwriter. Any underwriter delivering 8 proposal with respect to the Bonds agrees thereby that if its pn}p0SG| is accepted by the City (i) it Sh8|| accept such designation and (ii) it Sh8|| enter into G 0onb8CtVa| relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter 0fthe Final Official Statement. Dated May 14,2007 BY ORDER OFTHE CITY COUNCIL /s/ K8[8D GuilfOi|8 Qty Clerk EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: May 14, 2007 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on May 14, 2007, at 7 o'clock P.M. for the purpose in part of authorizing the competitive negotiated sale of the $10,170,000 General Obligation Improvement Bonds, Series 2007A. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $10,170,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2007A A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $10,170,000 General Obligation Improvement Bonds, Series 2007A (the "Bonds"), to finance various improvement projects within the City; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and 2oz7299v1 participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 2027299vl 2 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to the City's $10,170,000 General Obligation Improvement Bonds, Series 2007A. WITNESS my hand on May 14, 2007. City Clerk 2oz7299v1 1am.,11aIIM, THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $10,170,000* CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2007A Proposals for the Bonds will be received on Monday, June 11, 2007 until 10:30 A.M., Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. iV.3L4Ii.Mto]0to] a9"ItOE IT. -I Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. (a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223 3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223 3000 or fax (651) 223 3046 for inclusion in the submitted Proposal. N' (b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARITY®. For purposes of the electronic bidding process, the time as maintained by PARITYQ shall constitute the official time with respect to all Bids submitted to PARITYQ. Each bidder shall be solely responsible for making necessary arrangements to access PARITY® for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents nor PARITYQ shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITYQ shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages 2027299v1 A-1 caused by the services of PARITY. The City is using the services of PARITYQQ solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY RO is not an agent of the City. If any provisions of this Terms of Proposal conflict with information provided by PARITY9, this Terms of Proposal shall control. Further information about PARITYO, including any fee charged, may be obtained from: PARITYO, 1359 Broadway, 2nd Floor, New York, New York 10018 Customer Support: (212) 849-5000 11IVIM1VD] 01:IaTONORy The Bonds will be dated July 1, 2007, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing February 1, 2008. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature February 1 in the years and amounts as follows: 2009 $1,125,000 2013 $715,000 2017 $405,000 2021 $430,000 2010 $1,060,000 2014 $715,000 2018 $410,000 2022 $435,000 2011 $1,075,000 2015 $715,000 2019 $420,000 2023 $445,000 2012 $1,085,000 2016 $715,000 2020 $420,000 * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds offered for sale. Any such increase or reduction will be made in multiples of $5, 000 in any of the maturities. In the event the principal amount of the Bonds is increased or reduced, any premium offered or any discount taken by the successful bidder will be increased or reduced by a percentage equal to the percentage by which the principal amount of the Bonds is increased or reduced Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at a price of par plus accrued interest to the date of redemption and must conform to the maturity schedule set forth above. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of 2027299v1 A-2 beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. 100=111191y.11 The City will name the registrar, which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. N911[61,211a19aWWTI IQ1[00 The City may elect on August 1, 2017, and on any day thereafter, to prepay Bonds due on or after February 1, 2018. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City will pledge special assessments against benefited properties. The proceeds will be used to finance various improvement projects within the City. TYPE OF PROPOSALS Proposals shall be for not less than $10,053,045 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the farm of a certified or cashier's check or a Financial Surety Bond in the amount of $101,700, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3.30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement, will be deposited by the City and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 51100 or 118 of I%. There is no limit on the interest rate spread if quoted in level or ascending order; however, no rate for any maturity shall be more than 1.5% lower than any prior rate. 2027299v1 A-3 Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. VIVIT1.11 Oki The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non -substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no - litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. 2027299v1 A-4 9610111WNO["93LIYOiL�7.Y�1.»I On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2 -12(b)(5). Cll��[il/=\�.`111T:ti11�1T1�1�1111 The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15e2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223 3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule I5c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 250 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated May 14, 2007 2027299v1 A-5 BY ORDER OF THE CITY COUNCIL Isf Karen Guilfoile City Clerk Agenda Item L2 MEMORANDUM TO: Greg Copeland, City Manager FROM: KapenGuiKoi|e. City Clerk DATE: K4ov11,2007 SUBJECT: Intoxicating Liquor LiceneoAoo|inadon Introduction Edward Unangst has completed an application for an on -sale intoxicating liquor license at Pei Wei Asian Diner, located at 3095 White Bear Avenue. Backaround A background check was conducted on W1c UnonQntfor the purpose of holding on on - sale intoxicating liquor license in the City of Maplewood and nothing was identified that would prohibit him from holding this license. k8c UD8DgStnl@n8O9d the Pei Wei in K8GD8vv0Od in 2005 and 2006. He then left the Maplewood restaurant Lomanage the Pei Wei inSt. Anthony. He has returned bJthe Maplewood restaurant as the manager. Chi8fThVnlaU8 made contact via phone with K8c Unangstto reiterate the discussion they had when they met in October of 2005 regarding measures to eliminate the sale of alcohol tOunderage persons, general security and retail crime issues, and the Maplewood Liquor Ordinances. During the course of this investigation, state criminal history files were checked along with COnL8[tS and warrants in the cities of Maplewood, VVVOdbVry, BVnnsvi||8, Eden Prairie, St. Anthony, Sherwood OR, Sandy City LIT, and Tucson AZ, and the counties of [)8kOt8. Hennepin, Ramsey, Pima AZ, Washington OR, and Salt Lake County UT. Consideration Approval Ofthe intoxicating liquor license isrequested. Knaak &. KantrudP.A. ATTORNEYS AT LAW OF COUNSEL: t H. Alan Kantrud Tom Daisy liakantrLid@lclaw.us Doll Kohler direct: 612-743-4242 114 Qualified Neutral by the Minnesota State Bar Association MEMORANDUM DATE: 9 March 2007 TO: City Manager, Greg Copeland RE: Markham Pond Retaining Wall At your request I have reviewed the above -referenced matter and the report from the Director of Public Works regarding the City's purported obligation to maintain the retaining wall that supports a parking lot adjacent to a City holding pond. As you recall in April the City Council decided to authorize the expenditure (or at least begin the process of determining the extent of the project it would be related to) of some $400,000.00 of City fiends. That vote was based largely on the report of the City Engineer in which it was determined that the wall needed reconstruction. The City and property owner, Mr. Schrier, were involved in litigation regarding the value of the holding pond itself, which the City acquired by way of condemnation. After an extensive discovery period and jury trial on the matter the property owner was awarded damages (the value of the pond) and the City was ordered to pay that award. The property owner appealed the jury award and was unsuccessful at the Appellate level. The City's files were provided to me to review the matter and determine where and when the retaining wall was "adopted" by the City in terms of an ongoing obligation to maintain it. After a review of the Court pleadings find Orders of the Court I could not find any official Order of the Court regarding the retaining wall ---the subject was never addressed in the litigation. What did appear in the files provided to me were several pieces of correspondence between the property owner find/or his attorney citing trial testimony on the part of the: City that affirmatively acknowledged the City's ongoing responsibility for the wall. However, that does not necessarily obligate the City in my opinion. Due to the fact that this issue involves the expenditure of public monies it also requires a finding of public purpose to do so. I would like to review the files of the previous City Attorney to determine if more documentary evidence or agreements exist regarding this matter. The City does not and should not enter into a project that requires extensive public financing of improvements to private property without clear authority or obligation to do so. Bond Counsel will require a showing of public purpose, among other things, to authorize this type of project and it is better to answer these questions prior to undertaking the project or initiating procedures to Bond for the money. Recommendation: Please consider a motion to reconsider the previous council action. This requires a motion on the part of a Council member on the prevailing side of the vote. Since the resolution was adopted, it may be properly trade by anyone on the Council who voted for the motion. Once made, seconded and debated it may be voted on and adopted. Assuming adoption, the original matter is back before Council in the same form as before and debatable again. I further recommend then to simply table the matter pending further review of the history of the matter. Once that is complete a report will be presented advising the Council on the propriety and necessity of expending public dollars on this project and the matter will be placed on an Agenda under unfinished business. AGENDA ITEM N2 .Tagdfin we, ean To: City Council From: Greg Copeland, City Manager Date: May 11, 2007 Re: COBRA Benefits for 911 Dispatchers On May 19, 2007 all Maplewood 911 Dispatchers will become employees of Ramsey County. The 911 Dispatchers were advised by Ramsey County that there would be a one month waiting period before Health Care Benefits would be available to these new County employees. Police Chief, Dave Thomalla advised me of this situation on April 26, 2007 and I instructed him to determine what the cost of COBRA coverage would be for all our 911 Dispatchers and seek agreement from Ramsey County to pay for that coverage until the waiting period expired and full health care benefits were in place. The cost of COBRA coverage has been determined to be $6,284.00 for one month. The Ramsey County Human Resources Director, Gail Blackstone declared in a May 1, 2007 E-mail to Chief Thomalla, that the Joint Powers Agreement between the City of Maplewood and Ramsey County states, "City employees will be subject to the provisions of the applicable County collective bargaining agreements or Personnel Rules, as appropriate, regarding eligibility for insurance benefits." Further, the Dispatchers contract with the Teamsters has specific language: "The County will proved the following insurance contribution on the first of the month following 30 days of employment." May 11, 2007 The E-mail also references a June 29, 2005 memo written by Sherrie Le to Richard Fursman regarding salary and benefits for Maplewood employees that included being eligible for insurance benefits without a waiting 12eriod." Despite the memo by Le, Fursman, according to Ramsey County, did not get healthcare insurance coverage for Maplewood employees in the 911 Dispatch Unit included in the Joint Powers Agreement. "It is a moot point right now," writes Gail Blackstone, "I'm sorry but if Maplewood has a concern with this particular issue they will need to resolve it on their end." Welcome to Ramsey County, Maplewood Dispatchers. You're the only ones without health insurance for you and your families. This is no way to treat our employees, I believe Ramsey County is being short sighted and is doing a good job of blaming Richard Fursman and Sherrie Le of not negotiating a better result for these long term city employees. RECOMMENDATION: Authorize payment of COBRA benefits in the amount of $6,284.00 for all transferring 911 Dispatchers as a severance benefit at the time of employee transfer to Ramsey County. N MAY -11-2007 1122 e6/3EV20EI5 55:34 AW !v RAMSEY CTY PERSONNEL 651,2492059 6(A0/ v Iw i DATE; June 29, 2005 TO: Richard Fursman 6512662727 P.01/01 CITY OF MAPLEWOOD PAGE: 01/01 Post -It' FaX Note 7671 Date I�0 pages 70 From - 1 I C CoMopt Co. K&M-s Phone # Phone # f 1 T —�.73 7 (I� Fax Y Fax A MEMORANDUM FROM: Sherrie Le Human Resource Director SUBJECT;': Joint Powers Agreement -Draft Language There are several issues that could be resolved between the City and County as they pertain to salary and benefits for our employees if they become county employees. Some possible draft provisions are below; Ramsey County agrees to hire all regular full -,time Maplewood Public Safety Dispatchers, the Public Safety Communication Supervisor and the Public Safety Communications Manager tbrough a merit system transfer into comparable job titles. In relation to their status as County employees, the County agrees to the following: Allow the employees to carry over their accumulated annual leave hours. The City will reimburse the County for the cost of these hours based on the hourly rate on their last: day of employment with Maplewood. V Allow the employees to maintain their existing seniority status for purposes of -vacation accrual, Allow the current City seniority for step rate of pay (placement into the Ramsey County Salary ranges) not to exceed the top of the County's salary ranges for the respective classifications. Allow the employees to be eligible for all insurance benefits without any waiting periods. Allow credit for years of service (longevity) for purposes of severance pay. • Allow credit for years of service (longevity) for purposes of retiree health insurance. The County agrees to work with the union representing the Ramsey County Dispatchers to resolve other seniority concerns in as equitable a mariner as possible for purposes of layoffs, shift bidding and vacation bidding. EIEti��elEEE•:�C�I�t Knaak & Kantrud, P.A. ATTORNEYS AT LAW OF COUNSEL: Tom Dailey Don Kohler MEMORANDUM DATE: 11 March 2007 TO: City Manager, Greg Copeland RE: Silver Lake Public Access t H. Alan Kantrud hakantrud@klaw.us direct- 612-743-4242 114 Qualified Neutral by the Minnesota State Bar Association At your request I have reviewed the above -referenced matter. As you are aware this issue was presented to the Council as one concerning the quality of Silver Lake and the ongoing threat of Eurasian Water Milfoil, an invasive, noxious, waterplant. Councilmember Rossbach presented the idea of closing the public access as a possible way �I to help control the introduction of Milfoil into Silver Lake. I volunteered to look into the viability of doing so and what would be involved. Silver Lake was once under the jurisdiction of Ramsey County. At some point that management and control was turned over to the City of Maplewood. Other entities have jurisdiction along the shoreline, both public and private. The Lake is also a DNR "stocked" water, which means that certain species of sport -fish are raised and released into the waters of Silver Lake for purposes of recreation. The public has a right to fish for those as they are "public" property, as further evidenced by the presence of the public access at issue. The first point of inquiry made was with respect to the access itself and how it came into being and what controls have already been placed on it. I have provided as part of this report an Agreement entered into approximately 23 years ago between the DNR and Ramsey County that provided for a joint reconstruction project that substantially improved the existing access site to Silver Lake from the joy Park location. Substantial public monies were expended on that project and the costs were borne by the County and DNR—not the City. As the Agreement spells out, the construction was premised on the County operating the access as a public one on a perpetual basis. When the City accepted the Lake for purposes of management it did so with this contractual obligation already in-place. Those duties would have been assigned to the City upon completion of the transfer of management authority from Ramsey County. It is well-established that duties and obligations under a contract are properly assigned in total and not piecemeal. See, Southern Minnesota Joint Stock Land Bank v. Peck et al., 188 Minn. 383, 247 N.W. 242 (Minn. 1933). Were the City to attempt to close the public access to Silver Lake it would be running afoul of the Agreement previously entered into. The DNR would likely insist that this access not be closed and would be entitled to an Order from the Court restraining us from doing so. Recommendation: Do not direct staff to close the public access to Silver Lake at the joy Park location. Adopt other less drastic means to control the introduction of Milfoil into the water such as public education through our website; direct dissemination of appropriate literature at the site; direct monitoring of craft during peak -use times or entering into part-time service agreement with Ramsey County water patrol to enforce the laws regarding introduction of noxious weeds into the public waters. A more intense use of the private shoreland owners to self -monitor the access may also be of assistance. AGKEEME1«T THIS AGREEMENT, made this / 7v/ day of Ll 1984, between the State of Minnesota, acting by and through the Commissioner of the Department of Natural Resources, hereinafter referred to as "Commissioner" or "State," and Ramsey County, Minnesota, hereinafter referred to as "County." WITNESSETH: WHEREAS, the Commissioner of Natural Resources hos under Minnesota Statutes 1382, Section 97.48, Svud. lS, the authority, duty, and responsibility to provide the public with free state water access sites on lakes whore access is inadequate; and WHEREAS, the County is authorized under Minnesota Statutes, Section 471.191 to operate recreational facilities; and WHEREAS, additionally Chapter 301, Section, 31, Subdivision n, Lumo of Minnesota 1983, appropriated funds to the Commissioner of Natural Resources to acquire land, develop water access cites on lakes in the "metropolitan area," establish priorities with the cooperation of the Metropolitan Council and local units of government, and maximize local effort and finances in the public water access program; and WHEREAS, the State and the County have determined that the eXiSting public access site on Silver Lake, legally described, to wit: Lot ll, Lakeside Park Addition, Section l" Township 29 North, Range 22 Nest" Ramsey County, hereinafter referred to as the "Access," is totally inadequate and is of "priority" for improvement under the Metropolitan Public Water Access Program, and WHEREAS, the State and the County desire under the authority of Minnesota Statutes 471'59 (1982) and applicable appropriations laws, to cooperate in the financing of the improvement, devolopment and subsequent maintenance of a public access on Silver Lake; and WHEREAS, plans for such public access w7ere sIjbi-nitted to the State, were approved, the approved plan attached hereto as exhibit A and horcinof�-r referred to ar thr rllac- and WHEREA�, the contract for the access was included as part of a park improvement contract entere-d; into by the County with a contractor; and -2 - WHEREAS, exceeding the approval deadline in the contract would mean additional cost or a possible delay in construction of the access; and WHEREAS, the State and the County had previously agreed upon $0,000 as the State's share of the total cost of $26,710 for the access development, pending funding allocation; and WHEREAS, the State was allocated development funds by the legislature but could not distribute them prior to the access approval deadline in the County's development contract; and WHEREAS, the County developed and completed the public access in accordance with the approved plan and in good faith prior to the funds ~ becoming available to meet construction deadline; and ~ ` WHEREAS, the public access has been inspected and approved by the Department of Natural Resources; NOW, THEREFORE, in consideration of the mutual benefits to be derived by the public bodies hereto and for the benefit of the general public, the parties agree as follows: }, Access The County upon completion of the Access in accordance with the approved plan, agrees to operate the access in the following manner: X. The County shall comply with all local, state and federal laws, regulations, rules and urUioomceu which apply to management, operation and maintenance of u public access. D. The County shall be solely responsible for the management, operation and maintenance of the public access and keep the same in good ~' and sanitary order as described herein in compliance with the terms of the Agreement. C. The access may be used for limited picnicking but in no event shall such use interfere with its use as u public access to the lake. D. The access and related foc|lities shall be free and shall remain open to the public every day of the year at least 16 hours a day between the hours of 4 a.m' and 12 midnight, except in emergency situations or when modified with written consent of the State. E. The access shullhaxe no launch restrictions placed upon ' the boat size or engine'horsppuwer, except as adopted through surface use zoning regulations applying to all users of the lake, �0 �� F. The State reserves the right to inspect the access at all times to insure the County is in compliance with the terms of this Agreement. G. The County shall post a sign informing the public that the "access" is cooperatively provided by the County and the Department of Natural Resources. H. The County shall provide adequate police protection and specifically enforce provisions of this Agreement. ' lI. Funding The State agrees to provide funds in the amount of $8,000 to supplement the cost ufdeveloping the access in accordance with the approved plan. Payment will be made within u reasonable time after the County submits verified approved expenditures and the cost thereof incurred and paid, D%. Liability Neither the State nor any of its officers, agents, or employees, officially or personally, shall be liable on account of any claim, demand or ouvme of action made or brought by reason of any alleged act or omission of the County or any of its agents, servants or employees in doing anything hereby permitted or required to be done by the County, or by reason of any loss of life, or any injury or damage to persons or property, whether avoidable or not, that may be alleged to be due to the use or occupancy of the premises by the County, it being the intent of the Parties hereto that no risk or liability is or shall he incurred by the State or any of its officers, agents, or employees, officially or personally by this Agreement or by the use or occupancy cif the premises by the County and that all such risk and liability shall be and hereby are assumed by the County. The County shall save and hold the State harmless from any and all liability arising out of the County's activities or use or occupancy of the premises. IV. Term I - commence on the date It is encumbered by the Commissioner of Finance and be perpetual, except as otherwise provided. V, Audit The books, records, documents and accounting procedures and practices of the County relevant to this agreement are subject to examination bythe Commissioner of Natural Resources and the State Auditor. VI. Alteration and Enforcement Any material alteration of the approved plan after completion of the improvement and development must he approved in writing by the Commissioner of Natural Resources and Ramsey County. This provision of the Agreement may be enforced by the State or the County in law or in equity and no remedy shall preclude another. DCPARTMET OF NATURAL RESOURCES Title ' �SK ADMl0l ~'^��k�m�� By Vttti%4- Title Date APPRO ED AS TO FORM AND EXECUTION A j, Y, III AAA AA�— Department ofhatural Resources Date RAMSEY COUNTY IX By 'ZI Title Date By Title Date 1-1� �k� " j � IW- ° ,- ~ SLAe Divc P� tw'k =resr,�� Dqt, 0 S - Ca. CL Qj Tl:3 Cb Qi C 0 ID _a CJ tj C: to r- CO cc: M Ln C r- a) CS LX-1 C a � C) tcn fl- C (M C:) C) Ln U-) co X co C) CC* cc Cti 4z - fn CDCD C1C= C� C) Ccl� tn C C) C) C_- C c bJ &r CJ C:) C) C: * • C"i CD co C* L� Lr: cli cli lZ kc cl� cn C7 CD r-. cl, 4.0 r- SQ kc C-- cl: CD CD CD l< Lj cl, U") V � Ln Ln CD Ln V C C: C: 0� 0� rl� Cl* co C) � ui S.- r z ;z Co r" Cr� fl, M � m CV Ln CS.! L.J LLI :;, z Z __j LL. CD Cj G C) C) < r F— Cv2 mJ TS F— Li Ln LO m w�r Ln C�4 C\j co CD 1-4 ko m M M Ci lzc 0 to ci co ::I Ll LM :3 CL :3 4-4 L�4 4.j C lz� X. m C C c 71 � s —7- C- C -1 :3 7) 73 � 4-J Ci Ln LC) k-0 �,Z, kr) Ln Lr) Lx°} Lr" ',a L:l C G cn Fl- t -- C-- xn M u,,, Ln in 1.:')