HomeMy WebLinkAbout2011 12-12 City Council PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, December 12, 2011
City Hall, Council Chambers
Meeting No. 24-11
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country.
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing
the council, sign in with the City Clerk. At the podium please state your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and
Council. The Mayor will then direct staff, as appropriate, to answer questions or respond
to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of November 28, 2011; City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Presentation Of Plaque to Outgoing Councilmember Nephew From Ramsey County
League Of Local Government and Presentation of Appreciation of Service from the
Maplewood City Council (No Report)
2. Bryan Nagel (Maplewood Street/Storm Superintendent), Superintendent of the Year
Award, Presented by Minnesota Public Works Association
3. Commissioner Appointments
a. Business & Economic Development Commission
b. Planning Commission
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval of Claims
2. Approval of 2012 SCORE Funding Grant Application
3. Approval of Transfers to Close Funds for Capital Improvement Projects for 2011
4. Approval of Transfers for 2011
5. Approval of Fire Department to Purchase a Used Vehicle
6. Approval to Purchase of Survey Truck and 1½ ton Truck
7. Approval of Amendment No. 8 to Saint Paul Regional Water Service Agreement
8. Approval of Resolution Directing Schedule Extension, Change Order Number 1, Gladstone
Phase I Improvements, City Project 04-21
9. Approval of Resolution Reducing Retainage on Existing Construction Contract, Western
Hills Area Street Improvements, City Project 10-14
10. Approval of Resolution for Implementation of Revenue Ruling 2004-55 Arrangement used
with the Employee Long-Term Disability Plan and Amending Disability Plan and Summary
Plan Documents
11. Approval of Resolution for the Insurance Labor-Management Committee’s
Recommendations for Employee Insurance Benefits for 2012
12. Resolution Accepting Donation From East St. Paul Parks Lion
13. Governmental Accounting Standards Board (GASB) Statement 54 Implementation
a. Adopt Fund Balance Policy
b. Approve Resolution Committing Specific Revenue Sources in Special Revenue
Funds
14. Hazelwood Street and County Road D East Vacation of Excess Right-of-Way
a. Approval of Agreement and Easements
b. Authorization for Recording of Quit Claim Deeds
c. Approval of Revised Vacation Resolution
H. PUBLIC HEARINGS
I. UNFINISHED BUSINESS
1. Trash Collection System Analysis – Adopt “Findings of Facts” about the City’s Trash
Collection System Analysis and Implementation Schedule for Maplewood Trash Plan
J. NEW BUSINESS
1. Conditional Use Permit Revision and Design Review, St. Paul Hmong Alliance Church,
1770 McMenemy Street (Simple Majority Vote Required)
2. Annual Sustainability Report
3. Approval of Master Plan for Gladstone Savanna/Gloster Park
K. VISITOR PRESENTATIONS
L. AWARD OF BIDS
M. ADMINISTRATIVE PRESENTATIONS
1. Six-Month Review of Myth Nightclub
N. COUNCIL PRESENTATIONS
O. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
– elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
November 28, 2011
City Council Meeting Minutes
1
Age nda Item E1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, November 28, 2011
Council Chambers, City Hall
Meeting No. 23-11
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 7:03 p.m. by Mayor Rossbach.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Will Rossbach, Mayor Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
James Llanas, Councilmember Present
John Nephew, Councilmember Present
D. APPROVAL OF AGENDA
Councilmember Llanas moved to approve the agenda as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of November 14, 2011 City Council Meeting Minutes
Councilmember Juenemann noted a change for agenda item E2, Hiersting is spelled Hirstein.
Councilmember Llanas moved to approve the November 14, 2011 City Council Meeting Minutes
as amended.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Resolution of Appreciation for Former Community Design Review Board Member
Michael Mireau
Mayor Rossbach read the staff report of appreciation for Michael Mireau.
Councilmember Nephew moved to approve the Resolution of Appreciation for Former Community
Design Review Board Member Michael Mireau.
RESOLUTION 11-11-649
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RESOLUTION OF APPRECIATION
WHEREAS, Michael Mireau has been a member of the Maplewood Community Design
Review Board for two years, since May 26, 2009, until April 26, 2011, and has served faithfully in
that capacity; and
WHEREAS, the Community Design Review Board has appreciated his experience,
insights and good judgment; and
WHEREAS, Mr. Mireau has freely given of his time and energy, without compensation, for
the betterment of the City of Maplewood; and
WHEREAS, Mr. Mireau has shown dedication to his duties and has consistently
contributed his leadership and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Michael Mireau is hereby extended our gratitude and
appreciation for his dedicated service.
Passed by the Maplewood City Council on November 28, 2011
____________________________________
Will Rossbach, Mayor
Passed by the Maplewood
Community Design Review Board
on September 27, 2011
Seconded by Councilmember Koppen Ayes – All
The motion passed.
G. CONSENT AGENDA
Councilmember Llanas moved to pull agenda item G2 for discussion. Councilmember
Juenemann moved to pull agenda items G8 and G9 for discussion.
Councilmember Juenemann moved to approve agenda items G1 thru G16.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 160,536.44 Checks # 85647 thru # 85832
dated 11/8/11 thru 11/15/11
$ 145,225.54 Disbursements via debits to checking account
dated 11/4/11 thru 11/9/11
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$ 382,307.12 Checks # 85833 thru # 85876
dated 11/15/11 thru 11/22/11
$ 399,397.75 Disbursements via debits to checking account
dated 11/14/11 thru 11/18/11
$ 1,087,466.85 Total Accounts Payable
PAYROLL:
$ 505,576.35 Payroll Checks and Direct Deposits dated 11/10/11
$ 2,375.01 Payroll Deduction check # 9985526 thru # 9985528
dated 11/10/11
$ 507,951.36 Total Payroll
$ 1,595,418.21 GRAND TOTAL
Seconded by Councilmember Llanas Ayes – All
The motion passed.
2. Approval of Fall 2011 Clean-up Event Summary
Environmental Planner Finwall presented the staff report.
Councilmember Juenemann moved to approve the Fall 2011 Clean-up Event Summary.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
3. Approval to Accept FDA Grant for Health Inspections
Councilmember Juenemann moved to approve to Accept FDA Grant for Health Inspections.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
4. Approval of Resolution Supporting the Efforts of Becoming a Beyond the Yellow
Ribbon Community
Councilmember Juenemann moved to approve the Resolution Supporting the Efforts of
Becoming a Beyond the Yellow Ribbon Community.
RESOLUTION 11-11-650
Resolution Support the Efforts of Becoming a
Beyond the Yellow Ribbon Community
WHEREAS, many families support their military service members who are serving in the
United States and overseas to protect the values and freedom enjoyed by the citizens of the
United States of America, and;
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WHEREAS, a Beyond the Yellow Ribbon Community Group has been formed in an effort to
assist connecting local military family members with a community network of support that is
understood and trusted by military families, where military residents and their families are
recognized and can access information and services to assist them during the deployment cycle
and is sustainable for future military families as deployment becomes necessary, and;
WHEREAS, this Beyond the Yellow Ribbon Community Group will build on the existing
strength of our community and organizations by continuing to support awareness and addressing
the needs of spouses and children throughout the deployment, deployment-reintegration process
and through extended periods after homecoming in ways to lessen their burden while a family
member is deployed or is impacted by their service to community and country, and;
WHEREAS, we believe the effects of deployment do not end when the soldier returns home
and the family is reunited; this process takes months for some families and years for others; We
believe the ultimate vision of the community is to offer support to military families and honor them
in our midst, and;
WHEREAS, the City Council of the City of Maplewood and the Beyond the Yellow Ribbon
Community Group encourage key groups of the community service members and their families to
be proactive and work in harmony to develop a program which empowers community
synchronization of effort and build an enduring and sustainable network of support.
NOW THEREFORE BE IT RESOLVED, on behalf of our residents, the City Council of
Maplewood is proud to recognize, appreciate and say thank you to our military members and their
families for their service sacrifices and in all they do.
AND, BE IT FURTHER RESOLVED, that the residents and the City Council of the City of
Maplewood do fully support the efforts of the Beyond the Yellow Ribbon Community Group to
support our military members and their families while defending the democratic values of the
United States of America.
Passed by the City Council of the City of Maplewood this November 28, 2011.
____________________________
Will Rossbach, Mayor
ATTEST:
____________________________
Karen Guilfoile, City Clerk
Seconded by Councilmember Llanas Ayes – All
The motion passed.
5. Approval of Public Health and Environmental Health Mutual Aid Agreement
Renewal
Councilmember Juenemann moved to approval the Public Health and Environmental Health
Mutual Aid Agreement Renewal.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
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6. Approval of Joy Park Phase I Improvements, Resolution Approving Payment,
Acceptance of Project and Closure of Project Fund
Councilmember Juenemann moved to approve Joy Park Phase I Improvements, Resolution
Approving Payment, Acceptance of Project and Closure of Project Fund.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
7. Approval of Resolution Directing Modification of Existing Construction Contract,
Change Order No. 1, Lion Park Improvements, Project 08-09
Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing
Construction Contract, Change Order No. 1, Lion Park Improvements, Project 08-09.
RESOLUTION 11-11-652
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 08-09, CHANGE ORDER NO. 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 08-09, Lions Park Area Street Improvements, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Lions Park Improvements, Change Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The mayor and city clerk are hereby authorized and directed to modify the existing contract by
executing said Change Order No. 1 which is an increase of $19,263.00
The revised contract amount is $518,905.80
Adopted by the Maplewood City Council on this 28th day of November, 2011.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
8. Approval of Resolution Accepting a Donation from Spectrum Aquatics/EverActive
Brands
Parks and Recreation Director Konewko presented the staff report and answered questions of the
council.
Councilmember Juenemann moved to approve the Resolution Accepting a Donation from
Spectrum Aquatics/EverActive Brands.
RESOLUTION 11-11-653
ACCEPTANCE OF DONATION
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WHEREAS the City of Maplewood and the Parks and Recreation Department has
received donations including: $9,850.00 in support of the Maplewood Community Center.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the
City of Maplewood, Parks and Recreation Department to accept these donations.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
9. Approval to Accept 2011 Justice Assistance Grant and Funds
Chief of Police Thomalla presented the staff report.
Councilmember Juenemann moved to approve to Accept the 2011 Justice Assistance Grant and
Funds.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
10. Approval to Purchase Sanitary Sewer Jet Truck
Councilmember Juenemann moved to approve the Purchase of a Sanitary Sewer Jet Truck.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
11. Approval to Purchase Tires for Front End Loader
Councilmember Juenemann moved to approve the Purchase of Tires for the Front End Loader
Seconded by Councilmember Llanas Ayes – All
The motion passed.
12. Conditional Use Permit Review for T-Mobile Cellular Telephone Tower at Harmony
Learning Center, 1961 County Road C East
Councilmember Juenemann moved to approve the Conditional Use Permit Review for T-Mobile
Cellular Telephone Tower at Harmony Learning Center, 1961 County Road C East.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
13. Ordinance Amendment of Section 2-41 Which Gives the City Council Authority to
Consider Variances From the Zoning Code (Second Reading)
Councilmember Juenemann moved to approve the Ordinance Amendment of Section 2-41 Which
Gives the City Council Authority to Consider Variances From the Zoning Code (Second Reading).
ORDINANCE NO. 915
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AN ORDINANCE AMENDMENT CONCERNING THE CITY COUNCIL’S AUTHORITY TO
REVIEW VARIANCE REQUESTS FROM THE LITERAL PROVISIONS OF THE ZONING CODE
The Maplewood City Council approves the following revision to the Maplewood Code of
Ordinances. (Additions are underlined and deletions are crossed out.)
Section 1. Section 2-41of the Maplewood Code of Ordinances is hereby amended as follows:
Sec. 2-41. Authority to hear and decide zoning appeals and requests for variances.
(a) Appeals and variances. The city council shall hear and decide all appeals from alleged
erroneous decisions of any administrative or enforcement officer of the city in matters relating
to the administration and enforcement of the zoning ordinances of the city. The council shall
also hear requests for variances from the literal provisions of the zoning ordinance in chapter
44, subject to the requirements outlined in state statute. when their strict enforcement would
cause undue hardship because of circumstances unique to the individual property under
consideration and to grant such variances only when it is demonstrated that such actions will
be in keeping with the spirit and intent of chapter 44. Variances Such grants shall not allow
provide for a use which is not permitted under the zoning classification in which the property
is located. The council may impose conditions in granting variances to ensure compliance
and to protect adjacent properties. In matters relating to planning, the city council shall have
the powers as set forth by state statute. in Minn. Stats. ss 462.359, subd. 4.
(b) Procedures. Appeals may be brought before the city council by any affected person.
Appearance before the council may be in person or by agent or attorney. The council shall
make their decision schedule a hearing within 60 days after receiving a complete application
an appeal is submitted in writing, subject to the review guidelines prescribed by state statute.
All notices of appeal must be filed with the director of community development within the time
prescribed by applicable law, ordinance or regulation. The decision of the city council shall be
final, and no further action shall be required or allowed by the city, except that the council
may, in accordance with the decision, rescind or otherwise alter any decision previously made
which may have been the subject of the appeal. Further appeal may be taken to the district
court of the county providing such appeal is made within 20 days after the date of the decision
of the city council.
(c) Decision. The city council shall render its decision on any appeal within 90 days after the
date of the end of the hearing.
Section 2. This ordinance shall take effect after the approval by the city council and publishing in
the official newspaper.
The Maplewood City Council approved this ordinance revision on November 28, 2011.
_____________________________________
Mayor
Attest:
___________________________________
City Clerk
Seconded by Councilmember Llanas Ayes – All
The motion passed.
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14. Ordinance Amendment of Section 44-13 Which Gives the City Council Authority to
Consider Variances From the Zoning Code (Second Reading)
Councilmember Juenemann moved to approve the Ordinance Amendment of Section 44-13
Which Gives the City Council Authority to Consider Variances From the Zoning Code (Second
Reading)
ORDINANCE NO. 916
AN ORDINANCE AMENDMENT CONCERNING THE REVIEW OF
VARIANCES FROM THE ZONING CODE
The Maplewood City Council approves the following revision to the Maplewood Code of
Ordinances. (Additions are underlined and deletions are crossed out.)
Section 1. Section 44-13 of the Maplewood Code of Ordinances is hereby amended as follows:
Sec. 44-13. Variances.
The city may grant variances to the requirements of this chapter. All variances must follow the
requirements provided in Minnesota State Statutes Minn. Stats. ch. 462. The city may approve
administrative variances according to article VI of this chapter.
Section 2. This ordinance shall take effect after the approval by the city council and publishing in
the official newspaper.
The Maplewood City Council approved this ordinance revision on November 28 2011.
____________________________________
Mayor
Attest:
___________________________________
City Clerk
Seconded by Councilmember Llanas Ayes – All
The motion passed.
15. Ordinance Amendment of Section 44-14 Which Allows Reductions in Lot Sizes and
Building Setbacks When Streets are Widened (Second Reading)
Councilmember Juenemann moved to approve the Ordinance Amendment of Section 44-14
Which Allows Reductions in Lot Sizes and Building Setbacks When Streets are Widened (Second
Reading).
ORDINANCE NO. 917
AN ORDINANCE AMENDMENT CONCERNING THE REDUCTION
IN LOT SIZE DUE TO STREET WIDENING
The Maplewood City Council approves the following revision to the Maplewood Code of
Ordinances. (Additions are underlined and deletions are crossed out.)
Section 1. Section 44-14 of the Maplewood Code of Ordinances is hereby amended as follows:
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Sec. 44-14. Reductions in lot sizes and site development requirements due to through street
widening by condemning authorities; adjustments to lot size requirements of chapter.
Whenever the width of a street right-of-way is increased by action of any governing authority
having the right of condemnation and such increase in the width of the street causes the abutting
lots to be made smaller than the minimum lot size permitted in this chapter or in any other
ordinance, rule or regulation of the city or where such widening causes the setback of buildings
existing on the abutting property to be less than the setback provisions set forth in this chapter or
any other ordinance, rule or regulation of the city, such resulting reduction on lot size or setback
distance shall not be considered a violation of this chapter or any other ordinance, rule or
regulation of the city and shall in all respects be considered to be in conformity with this chapter
and all other ordinances, rules and regulations. Such decreased setback and such decreased lot
size is valid and consistent with the requirements of this chapter, provided that the lot size and
setbacks of the structure on the lot prior to the street widening were lawful and all used thereof
which were lawful prior such change in area or setback pertaining thereto shall continue as
permitted uses thereafter as if such reductions in area or setback had not occurred. It is further
provided that as to all unimproved lots or tracts of land abutting on that portion of any road, street
or highway which is widened so as to reduce the available setback distance, the minimum
setback shall be the setback distance required by this chapter less the amount of reduction
caused by reason of the street widening. For the administration of this section, the “amount of
reduction” shall be considered to be the number of feet that the normal 30-foot setback,
established by this chapter and any other ordinances, rule or regulation, as it affects improved
lots has been shortened by such street widening.
Whenever the width of a street right-of-way is increased, which causes an abutting lot to be made
smaller than the regulations would allow, such lot shall not be considered to be in violation of
those governing regulations. Nor shall such a lot be considered to be in violation of other site-
related, dimensional or developmental requirements such as building setbacks, parking lot
setbacks, number of required parking spaces, freestanding sign setback or similar requirements
as determined by the city manager. Appeals of the city manager’s decision shall be reviewed by
the city council.
These allowances shall apply as long as the subject property complied with lot size and
development-related design requirements prior to the street widening.
The minimum setbacks for unimproved lots abutting a street which is widened, shall be calculated
to be the setback distance required by ordinance minus the reduction in lot depth caused by the
street widening.
The Maplewood City Council approved this ordinance revision on November 28, 2011.
__________________________________
Mayor
Attest:
___________________________________
City Clerk
Seconded by Councilmember Llanas Ayes – All
The motion passed.
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16. Ordinance Amendment of Article VI Which Allows Staff the Authority to Consider
Minor Variances for Single and Double Dwellings (Second Reading)
Councilmember Juenemann moved to approve the Ordinance Amendment of Article VI Which
Allows Staff the Authority to Consider Minor Variances for Single and Double Dwellings (Second
Reading).
ORDINANCE NO. 918
AN ORDINANCE AMENDMENT CONCERNING THE STATUTORY FINDINGS
TO APPROVE ADMINISTRATIVE VARIANCES
The Maplewood City Council approves the following revision to the Maplewood Code of
Ordinances. (Additions are underlined.)
Section 1. Article VI, Administrative Variances in R-1 and R-2 Residence Districts is hereby
amended by adding Section 44-1135 as follows:
Sec. 44-1135. Criteria to Approve Variances Administratively.
The approval of variances shall be based on the findings required by Minnesota State Statutes.
Section 2. This ordinance shall take effect after the approval by the city council and publishing in
the official newspaper.
The Maplewood City Council approved this ordinance revision on November 28, 2011.
__________________________________
Mayor
Attest:
___________________________________
City Clerk
Seconded by Councilmember Llanas Ayes – All
The motion passed.
H. PUBLIC HEARING
None
I. UNFINISHED BUSINESS
1. Holloway and Stanich Highlands Area Improvements, City Project 09-13, Resolution
Adopting Revised Assessment Roll
Deputy Public Works Director Thompson presented the staff report.
Councilmember Nephew moved to approve Holloway and Stanich Highlands Area Improvements,
City Project 09-13, Resolution Adopting Revised Assessment Roll.
RESOLUTION
ADJUSTMENTS TO ASSESSMENT ROLL
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WHEREAS, pursuant to a resolution adopted by the City Council on November 14th, 2011,
the assessment roll for the Holloway Avenue and Stanich Highlands Improvements, City Project
09-13, was presented in a Public Hearing format (Reassessment), pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, three property owners filed an objection to their assessment according to the
requirements of Minnesota Statutes, Chapter 429, summarized as follows:
1. Paul Berglund, 1929 Kingston Avenue (PIN 14.29.22.34.0034): Mr. Berglund is objecting
due to seeing no added property value from the project.
2. Kathy Haley, 1930 Kingston Avenue (PIN 14.29.22.34.0041): Ms. Haley is objecting due
to seeing no added property value from the project.
3. Margaret Haggerty, 1935 Kingston Avenue (PIN 14.29.22.34.0038): Ms. Haggerty is
objecting due to seeing no added property value from the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments
to the assessment roll for the Holloway Ave and Stanich Highlands Improvements, City Project
09-13:
1. Paul Berglund, 1929 Kingston Avenue (PIN 14.29.22.34.0034): Deny cancellation of the
assessment as the property is receiving direct benefit (per appraisal) from the proposed
street reconstruction and utility improvements.
2. Kathy Haley, 1930 Kingston Avenue (PIN 14.29.22.34.0041): Deny cancellation of the
assessment as the property is receiving direct benefit (per appraisal) from the proposed
street reconstruction and utility improvements.
3. Margaret Haggerty, 1935 Kingston Avenue (PIN 14.29.22.34.0038): Deny cancellation
of the assessment as the property is receiving direct benefit (per appraisal) from the
proposed street reconstruction and utility improvements.
B. The assessment roll for the Holloway Avenue and Stanich Highlands Improvements, City
Project 09-13, is hereby accepted, a copy of which is attached hereto and made a part hereof.
Said assessment roll shall constitute the assessment against the lands named therein, and
each tract of land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
C. Such assessments shall be payable in equal annual installments extending over a period of
15 years, the first installments to be payable on or before the first Monday in January 2012
and shall bear interest at the rate of 5.4 percent per annum. To the first installment shall be
added interest on the entire assessment from December 28, 2011 until December 31, 2011.
To each subsequent installment when due, shall be added interest for one year on all unpaid
installments.
D. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, but no later than December 28, 2011, pay the whole of the
assessment on such property, without interest, to the city clerk. And they may, at any time
after December 28, 2011, pay to the county auditor the entire amount of the assessment
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remaining unpaid, with interest accrued to December 31 of the year in which such payment is
made. Such payment must be made before November 15 or interest will be charged through
December 31 of the next succeeding year.
E. The city engineer and city clerk shall forthwith after December 28, 2011, but no later than
December 29, 2011, transmit a certified duplicate of this assessment to the county auditor to
be extended on the property tax lists of the county. Such assessments shall be collected and
paid over the same manner as other municipal taxes.
Adopted by the council on this 28th day of November 2011.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Consider Authorizing the Execution of Contract Between the City of Maplewood and
Allied Waste Services for City-Wide Residential Trash Collection
Environmental Planner Finwall presented the staff report and answered questions of the council.
Mayor Rossbach asked for questions from the audience regarding specific issued to the contract.
The following people commented:
1. Larry Whitcomb, Maplewood
2. Tom Jorissen, Maplewood
3. Did not give name
4. Bob Zick, North St. Paul
5. John Wykoff, Maplewood
At 7:50 p.m. Mayor Rossbach declared a recess due to the unruly nature of the audience; called
back at 7:54 p.m.
The following people asked questions of the council:
6. Marita Karras
7. Chris Green, Maplewood
8. Wayne Birchem, Maplewood
9. Tim Kinley, Maplewood
10. William Robbins, Maplewood
11. Dana Lienke, Maplewood
12. Bob Stewart, Highland Sanitation
13. Guy Vogt, Maplewood
14. Did not give name
15. Mark Bradley, Maplewood
16. Dave Singer, Maplewood
17. Roger Logan, Maplewood
18. Diana Longrie, Maplewood
19. Francis Coyne, Maplewood
Mayor Rossbach requested audience comments based on those opposed and those in favor.
Fifteen opposed and fifteen in favor addressed the council alternatively.
The following people spoke:
1. Russell Johnson, Maplewood
2. Jo Harkins-Craven, Maplewood
3. John Wykoff, Maplewood
Mayor Rossbach declared a recess due to the unruly nature of the audience.
The following people spoke:
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4. Dale Trippler
5. Chris Green
6. Mary Newcomb
7. Thomas Jorisson
8. David Malcolm
9. Ralph Sletten
10. Tom Mathisen
11. William D. Hansen
12. Michael Santoro
13. Diana Longrie
14. Ginny Yingling
15. Larry Whitcomb
16. Christine Stone
17. Willie Tennis
18. Judith Johannessen
19. Bob Cardinal
20. Roxanne Schallinger
21. Rebecca Cave
22. Jerry Robertson
23. Willis Woldt
24. John Mohr
25. Todd Haugstad
26. Al Singer
27. Brian Skelly
28. Peter Fischer
29. Guy Vogt
30. Susan Mason
Mayor Rossbach requested Rich Hirstein of Allied Waste to address the council. Mr. Hirstein
addressed and answered questions of the council.
Mayor Rossbach permitted Bob Stewart, Owner of Highland Sanitation and Eugene Wegleitner,
Owner of Gene’s Sanitation to address the council.
Mayor Rossbach moved to approve to Authorize Execution of the Contract Between the City of
Maplewood and Allied Waste Services for City-Wide Residential Trash Collection.
Seconded by Councilmember Juenemann Ayes – Councilmember Nephew, Llanas,
Juenemann; Mayor Rossbach
Nays - Councilmember Koppen
The motion passed.
Mayor Rossbach took a 10 minute break.
J. NEW BUSINESS
1. Land Use Plan Amendment from C (Commercial) to LDR (Low Density Residential) for
1961, 1967 and 1975 McMenemy Street
City Planner Ekstrand presented the staff report and answered questions of the council.
Councilmember Nephew moved to approve the Resolution for the Land Use Plan Amendment
from C (Commercial) to LDR (Low Density Residential) for 1961, 1967 and 1975 McMenemy
Street.
RESOLUTION 11-11-655
LAND USE PLAN AMENDMENT
WHEREAS, the City of Maplewood Planning Staff, on the direction of the Maplewood
Planning Commission, has requested a change to the City of Maplewood’s land use plan from C
(commercial) to LDR (low density residential).
WHEREAS, this change applies to the properties located at 1961, 1967 and 1975
McMenemy Street. The legal descriptions are:
The S 90 FT of N 270 FT E 223 FT of SE ¼ of SE ¼ of NE ¼ (Subj to Rd) of SEC 18, TN 29, RN
22. (PID# 182922140005)
Packet Page Number 13 of 204
November 28, 2011
City Council Meeting Minutes
14
The S 90 FT of N 180 FT E 223 FT of SE ¼ of SE ¼ of NE ¼ (Subj to Rd) of SEC 18, TN 29, RN
22. (PID# 182922140004)
The S 90 FT of N 90 FT E 223 FT of S ½ of SE ¼ of NE ¼ (Subj to Rd) of SEC 18, TN 29, RN
22. (PID# 182922140003)
WHEREAS, the history of this change is as follows:
1. On November 1, 2011, the planning commission held a public hearing. The city staff
published a hearing notice in the Maplewood Review and sent notices to the surrounding
property owners. The planning commission gave everyone at the hearing a chance to speak
and present written statements. The planning commission recommended that the city council
approval the land use plan change.
2. On November 28, 2011 the city council discussed the land use plan change. They
considered reports and recommendations from the planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the above
described change for the following reasons:
1. The properties are presently developed with single dwellings which would be compatible with
a land use classification of LDR.
2. The three homes are well kept and would not be destined for redevelopment in the
foreseeable future.
3. The single dwelling development of these lots is compatible with abutting residential
development to the east, but they are also compatible land uses to the fire station and office
building to the north and south.
4. The reclassification to LDR would eliminate an inconsistency between the zoning map and
land use plan.
This action is subject to the approval of this land use plan amendment by the Metropolitan
Council.
The Maplewood City Council approved this resolution on November 28, 2011.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approve Resolution Adopting 2012 Assessment Rates, Public Works Permit Fees,
and Park Availability Charges
City Engineer/Deputy Public Works Director Thompson presented the staff report.
Councilmember Juenemann moved to approve the Resolution Adopting 2012 Assessment Rates,
Public Works Permit Fees, and Park Availability Charges.
RESOLUTION 11-11-656
ADOPTION OF THE 2012 ASSESSMENT RATES, PUBLIC WORKS PERMIT FEES,
AND PARK AVAILABILITY CHARGES
Packet Page Number 14 of 204
November 28, 2011
City Council Meeting Minutes
15
WHEREAS, the City of Maplewood has established assessment rates, permit fees, and
park availability charges, and
WHEREAS, city staff has reviewed the assessment rates, permit fees, and park
availability charges.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The proposed assessment and improvement rates hereby attached shall become effective
beginning January 1, 2012.
2. The updated public works fees are approved for all related permit applications received on or
after January 1, 2012.
3. The park availability charge (which has not changed) shall be effective beginning January 1,
2012.
4. The rates attached will be reviewed by staff on an annual basis with recommendations for
revision brought to the city council for consideration.
Seconded by Councilmember Nephew Ayes – All
The motion passed.
3. Cancellation of December 26th,, 2011 City Council Meeting
Councilmember Juenemann moved to approve the Cancellation of December 26th,, 2011 City
Council Meeting.
Seconded by Councilmember Nephew Ayes – All
The motion passed.
K. VISITOR PRESENTATIONS
1. Bob Zick, North St. Paul
L. AWARD OF BIDS
None.
M. ADMINISTRATIVE PRESENTATIONS
None.
N. COUNCIL PRESENTATIONS
None.
O. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 10:57 p.m.
Packet Page Number 15 of 204
THIS PAGE IS INTENTIONALLY LEFT BLANK
Packet Page Number 16 of 204
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Dep. Public Works Director
SUBJECT: Bryan Nagel (Maplewood Street/Storm Superintendent), Superintendent of the
Year Award, Presented by Minnesota Public Works Association
DATE: December 1, 2011
INTRODUCTION
Bryan Nagel was selected as the Superintendent of the Year by the American Public Works Association –
Minnesota Chapter (MPWA). MPWA representatives, Mark Hansen and Judd Genereaux, will be
presenting the award and plaque to Bryan to recognize his extraordinary service in his field of work. No
action is needed by the council.
DISCUSSION
This recognition and award is well deserved. Bryan Nagel has worked for the City of Maplewood since
1988 and is an invaluable member of the supervisory team in the Public Works Department. Bryan serves
as the Street/Storm Superintendent. Here is a list of a few of his many accomplishments:
1) In 2009 Bryan Nagel spoke with a number of other cities in order to determine the best application
for ice control in the winter months. In past years the City has used 50/50 sand to salt mixture;
however after extensive review Bryan proposed a new method in order to become more cost-
effective and sustainable as a city. The city has recently retrofitted its snow plowing equipment to
accommodate a salt mix with calibration controls for efficient application rates.
This application has found cost savings by greatly reducing the purchase of sand materials while
limiting salt application to rates consistent with minimum levels. The City uses a similar amount of
salt to past years and has fully reduced many tons of sand washing into lakes and wetlands. This
improves the overall life cycle of those water bodies (reducing pollution and future dredging
obligations). Also, by moving away from sand operations our spring time sweeping and material
disposal tonnage is reduced.
2) Over the past few years Bryan understood the importance of sign retro-reflectivity mandates and
standards and led an effort to input all street sign assets into an infrastructure management
database for tracking and replacement purposes. Bryan worked closely with the staff at
Goodpointe Technology to implement ICON Software which now allows the City to closely track all
public street sign information such as location, age, type, year installed, condition, etc. This tool is
invaluable to the City to better plan for replacement costs and also to query information on a real-
time basis.
3) With a focus on environment and sustainability Bryan has re-worked his snow control operations
during the winter months to identify locations for snow storage away from lakes and wetlands. The
City recently adopted a new wetland ordinance with no touch buffer requirements, and Bryan
worked to identify new storage locations in order to conform to the new buffer distance standards.
Agenda Item F2
Packet Page Number 17 of 204
Bryan understands that the City must lead by example and he continues to show his leadership
through his actions.
4) Assisting residents on private drainage issues by conducting grading activities, digging rain
gardens, culvert replacements, and adding additional drainage structures to reduce flooding on
private property. A great example of Bryan putting in extra effort for Maplewood residents was his
recent completion a storm water capacity improvement project to reduce the risk of flooding in a
backyard wetland area near two homes.
5) Quickly addressing resident concerns on a case by case basis such as debris removal, mailbox and
sod replacement, cleaning up debris/trash in pond areas.
6) Responding quickly and effectively with his crews to resident complaints of street conditions and
offering to meet personally with residents on site to go over issues of concern.
7) Emergency preparedness is extremely important to Bryan and ensuring the citizens that Public
Works is ready at a moment’s notice. A great example is Bryan’s response to a pipe collapse that
caused a structural roadway failure on County Rd D Court. Bryan barricaded the sunken roadway,
and coordinated with the two local businesses and Xcel Energy whose access was impacted.
Bryan worked to accommodate alternative parking during the temporary repair process.
8) Over the past two years Maplewood, similar to other municipalities, has reduced its workforce
through retirements and attrition making staffing shortages common place. In the absence of a full
complement of staff in the Public Works Department, Bryan has led the effort to continue sharing
staffing amongst his Division with the Parks Maintenance and Sewer/Fleet Divisions. A great
example is how Bryan stepped up to the plate to address projects that could not be completed by
the Parks Maintenance Division due to reduced staffing; he coordinated his staff with other
members of the Department to lead the completion of various projects in 2010 such as:
a. Completion of all site preparation and equipment installation for Mississippi Park. The park
includes a seesaw, slide, climbing rope web, and swing set.
b. Coordination and completion of overlaying the trail systems in three city parks. Bryan
volunteered to lead this work which was completed in 2010.
RECOMMENDATION
No action is needed.
Agenda Item F2
Packet Page Number 18 of 204
Agenda Item F3
Agenda Report
TO: James W. Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
Sarah Burlingame, Senior Administrative Assistant
DATE: December 6, 2011
SUBJECT: Appointments to Boards and Commissions
a. Business & Economic Development Commission
b. Planning Commission
INTRODUCTION/SUMMARY
There are a total of four (4) openings due to commissioner terms ending: Three (3) on the
Planning Commission and one (1) Business and Economic Development Commission. The
opening on the Business & Economic Development Commission is a seat that was not filled
during the last appointment process. Therefore, this term will expire in September of 2014. The
Planning Commission open terms will expire in December 2014. The City has advertised and
accepted applications from interested individuals. The City Council then interviewed the
candidates during Council-Manager Work Session on December 12, 2011 and filled out ballots,
which staff has tallied.
RECOMMENDATION
Staff recommends the City Council approve the attached resolution to appoint candidates to the
commissions indicated.
Business & Economic Development Commission
- ______________, term expires September 30, 2014
Planning Commission
- ______________, term expires December 31, 2014
- ______________, term expires December 31, 2014
- ______________, term expires December 31, 2014
Attachments:
1. Resolution for Appointment
Packet Page Number 19 of 204
Attachment 1
RESOLUTION NO. ______
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who have interviewed with the Maplewood City
Council, to serve on the following commissions:
Business & Economic Development Commission
- ______________, term expires September 30, 2014
Planning Commission
- ______________, term expires December 31, 2014
- ______________, term expires December 31, 2014
- ______________, term expires December 31, 2014
Packet Page Number 20 of 204
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-23-11 and 12-2-11
AGENDA NO.G-1
TO:City Council
FROM:Finance Manager
RE:APPROVAL OF CLAIMS
DATE:
219,639.40$ Disbursements via debits to checking account
dated 11/21/11 thru 11/25/11
382,331.61$ Checks # 85877 thru # 85987
dated 11/28/11 thru 12/6/11
453,630.74$ Disbursements via debits to checking account
dated 11/28/11 thru 12/2/11
1,055,601.75$ Total Accounts Payable
511,124.96$ Payroll Checks and Direct Deposits dated 11/25/11
2,375.01$ Payroll Deduction check # 9985563 thru # 9985565
dated 11/25/11
513,499.97$ Total Payroll
1,569,101.72$ GRAND TOTAL
sb
attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
AGENDA REPORT
December 2, 2011
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
Packet Page Number 21 of 204
Transmitted Settlement
Date Date Payee Description Amount
11/18/2011 11/21/2011 MN State Treasurer Drivers License/Deputy Registrar 31,230.10
11/11/2011 11/22/2011 MN Dept of Revenue Sales Tax 9,909.00
11/21/2011 11/22/2011 MN State Treasurer Drivers License/Deputy Registrar 28,280.17
11/9/2011 11/23/2011 MN State Treasurer State Payroll Tax 20,212.95
11/11/2011 11/23/2011 MN Dept of Revenue Fuel Tax 250.60
11/18/2011 11/23/2011 US Bank VISA One Card*Purchasing card items 2,154.66
11/22/2011 11/23/2011 MN State Treasurer Drivers License/Deputy Registrar 29,817.35
11/18/2011 11/25/2011 US Bank VISA One Card*Purchasing card items 47,605.87
11/23/2011 11/25/2011 MN State Treasurer Drivers License/Deputy Registrar 18,474.94
11/23/2011 11/25/2011 ING - State Plan Deferred Compensation 4,312.76
11/23/2011 11/25/2011 ICMA (Vantagepointe)Deferred Compensation 27,391.00
TOTAL 219,639.40
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 22 of 204
Transaction Date Posting Date Merchant Name Transaction Amount Name
11/11/2011 11/14/2011 OLD LOG THEATER, LTD $207.50 MANDY ANZALDI
11/15/2011 11/16/2011 HISTORY THEATRE $301.00 MANDY ANZALDI
11/10/2011 11/14/2011 MINNESOTA GOVERNMENT F $15.00 GAYLE BAUMAN
11/03/2011 11/07/2011 THE HOME DEPOT 2801 $23.40 JIM BEHAN
11/07/2011 11/08/2011 ALL POOLSIDE SERVICES $118.81 JIM BEHAN
11/10/2011 11/11/2011 BEST BUY MHT 00000109 $107.11 CHAD BERGO
11/09/2011 11/11/2011 BLUE RIBBON BAIT & TACKLE $6.41 OAKLEY BIESANZ
11/15/2011 11/16/2011 RED WING SHOE STORE $186.99 JASON BRASH
11/14/2011 11/15/2011 MENARDS 3059 $22.51 TROY BRINK
11/11/2011 11/14/2011 FIRST SHRED ($65.00)SARAH BURLINGAME
11/14/2011 11/15/2011 CUB FOODS, INC.$24.86 SARAH BURLINGAME
11/15/2011 11/17/2011 CITY BUSINESS-MINNEAPOLIS $85.00 SARAH BURLINGAME
11/03/2011 11/07/2011 BROWNELLS INC $194.17 DAN BUSACK
11/04/2011 11/07/2011 BROWNELLS INC $275.20 DAN BUSACK
11/11/2011 11/16/2011 SAFETY GLASS USA INC $108.01 DAN BUSACK
11/09/2011 11/11/2011 PIONEER PRESS ADVERTISING $1,836.00 HEIDI CAREY
11/15/2011 11/16/2011 KARE $1,000.00 HEIDI CAREY
11/06/2011 11/08/2011 SHERATON $594.65 NICHOLAS CARVER
11/06/2011 11/08/2011 USAIRWAYS 0372450602296 $27.00 NICHOLAS CARVER
11/08/2011 11/09/2011 VIKING ELECTRIC - CREDIT $128.98 SCOTT CHRISTENSON
11/17/2011 11/18/2011 VIKING ELECTRIC - CREDIT $1,000.00 SCOTT CHRISTENSON
11/17/2011 11/18/2011 VIKING ELECTRIC - CREDIT $947.61 SCOTT CHRISTENSON
11/17/2011 11/18/2011 VIKING ELECTRIC - CREDIT $1,000.00 SCOTT CHRISTENSON
11/17/2011 11/18/2011 VIKING ELECTRIC - CREDIT $40.08 SCOTT CHRISTENSON
11/08/2011 11/10/2011 UNIFORMS UNLIMITED INC $108.97 KERRY CROTTY
11/04/2011 11/07/2011 THE HOME DEPOT 2810 $4.05 CHARLES DEAVER
11/07/2011 11/09/2011 ADAM'S PEST CONTROL INC $69.63 CHARLES DEAVER
11/08/2011 11/09/2011 G&K SERVICES 182 $78.20 CHARLES DEAVER
11/08/2011 11/10/2011 THE HOME DEPOT 2810 $20.33 CHARLES DEAVER
11/10/2011 11/14/2011 CVS PHARMACY #1751 Q03 $14.55 PAUL E EVERSON
11/12/2011 11/14/2011 WALGREENS #7388 $269.98 PAUL E EVERSON
11/16/2011 11/17/2011 OREILLY AUTO 00020743 $38.37 PAUL E EVERSON
11/03/2011 11/07/2011 CERTIFIED LABORATORIES $1,627.58 LARRY FARR
11/03/2011 11/07/2011 THE HOME DEPOT 2801 $52.35 LARRY FARR
11/04/2011 11/07/2011 WW GRAINGER $46.75 LARRY FARR
11/05/2011 11/07/2011 WM EZPAY $435.34 LARRY FARR
11/05/2011 11/07/2011 WM EZPAY $962.50 LARRY FARR
11/08/2011 11/09/2011 BRIN NORTHWESTERN GLASS C $2,787.50 LARRY FARR
11/08/2011 11/09/2011 G&K SERVICES 182 $303.70 LARRY FARR
11/08/2011 11/09/2011 G&K SERVICES 182 $543.00 LARRY FARR
11/12/2011 11/14/2011 THE HOME DEPOT 2810 $32.11 LARRY FARR
11/14/2011 11/15/2011 PATIO TOWN $92.40 LARRY FARR
11/15/2011 11/17/2011 NORTHERN TOOL EQUIP-MN $121.02 LARRY FARR
11/16/2011 11/17/2011 NUCO2 $784.18 LARRY FARR
11/17/2011 11/18/2011 BATTERIES PLUS #31 $390.96 LARRY FARR
11/03/2011 11/07/2011 MONOPRICE INC $79.35 MYCHAL FOWLDS
11/05/2011 11/07/2011 AMAZON.COM $122.98 MYCHAL FOWLDS
11/07/2011 11/08/2011 TOSHIBA BUSINESS SOLUTION $820.34 MYCHAL FOWLDS
11/07/2011 11/08/2011 TOSHIBA BUSINESS SOLUTION $472.30 MYCHAL FOWLDS
11/07/2011 11/08/2011 TOSHIBA BUSINESS SOLUTION $926.06 MYCHAL FOWLDS
11/07/2011 11/09/2011 OFFICE MAX $36.93 MYCHAL FOWLDS
11/08/2011 11/09/2011 AMAZON MKTPLACE PMTS $9.57 MYCHAL FOWLDS
11/12/2011 11/14/2011 BARNES & NOBLE #2786 $62.01 MYCHAL FOWLDS
11/14/2011 11/15/2011 PAY FLOW PRO $59.95 MYCHAL FOWLDS
11/15/2011 11/17/2011 TECHSMITH CORPORATION $249.00 MYCHAL FOWLDS
11/16/2011 11/17/2011 DOMAINDISCOVER $144.50 MYCHAL FOWLDS
Packet Page Number 23 of 204
11/17/2011 11/17/2011 COMCAST CABLE COMM $162.00 MYCHAL FOWLDS
11/17/2011 11/18/2011 CDW GOVERNMENT $610.26 MYCHAL FOWLDS
11/07/2011 11/09/2011 GOLD COM INC $193.23 NICK FRANZEN
11/12/2011 11/14/2011 IDU*PUBLIC SECTOR $289.91 NICK FRANZEN
11/16/2011 11/17/2011 BEST BUY MHT 00000109 $42.84 CLARENCE GERVAIS
11/07/2011 11/08/2011 VZWRLSS*APOCC VISN $102.06 KAREN GUILFOILE
11/16/2011 11/18/2011 MINNESOTA BOOKSTORE $163.58 KAREN GUILFOILE
11/02/2011 11/07/2011 THE HOME DEPOT 2801 $13.84 MILES HAMRE
11/04/2011 11/07/2011 HENRIKSEN ACE HARDWARE $61.87 GARY HINNENKAMP
11/04/2011 11/07/2011 TARGET 00011858 $14.99 RON HORWATH
11/09/2011 11/10/2011 ARC LOCAL CHAPTER $1,576.14 RON HORWATH
11/02/2011 11/07/2011 DALCO ENTERPRISES, INC $483.37 DAVID JAHN
11/03/2011 11/07/2011 SUBWAY 00034751 $7.80 KEVIN JOHNSON
11/07/2011 11/09/2011 STREICHER'S MO $108.15 KEVIN JOHNSON
11/03/2011 11/07/2011 DELTA AIR 0068256452983 $25.00 DUWAYNE KONEWKO
11/04/2011 11/07/2011 HILTON HOTELS $830.56 DUWAYNE KONEWKO
11/08/2011 11/09/2011 BEST BUY MHT 00000109 $26.77 JASON KREGER
11/11/2011 11/14/2011 BEST BUY MHT 00000109 $22.48 JASON KREGER
11/07/2011 11/09/2011 CVS PHARMACY #1751 Q03 $53.56 NICHOLAS KREKELER
11/08/2011 11/09/2011 THE UPS STORE 2171 $17.69 NICHOLAS KREKELER
11/14/2011 11/16/2011 CVS PHARMACY #1751 Q03 $30.58 NICHOLAS KREKELER
11/08/2011 11/09/2011 DELTA AIR 0068256913736 $25.00 STEVEN KUMMER
11/08/2011 11/10/2011 ROCK BOTTOM 1076 $27.55 STEVEN KUMMER
11/09/2011 11/10/2011 PORTILLOS HOT DOG'S 28 $7.79 STEVEN KUMMER
11/09/2011 11/11/2011 CARIBOU COFFEE CO # 738 $4.98 STEVEN KUMMER
11/09/2011 11/11/2011 S WACKER AUBONPAIN 230 $7.43 STEVEN KUMMER
11/10/2011 11/14/2011 ALL ABOARD $4.59 STEVEN KUMMER
11/10/2011 11/14/2011 LUKES ITALIAN BEEF $6.41 STEVEN KUMMER
11/11/2011 11/14/2011 SUBWAY 00480590 $18.07 STEVEN KUMMER
11/11/2011 11/14/2011 DELTA AIR 0068256756713 $25.00 STEVEN KUMMER
11/02/2011 11/07/2011 UNIFORMS UNLIMITED $235.85 DAVID KVAM
11/07/2011 11/09/2011 STREICHER'S MO $1,015.00 DAVID KVAM
11/10/2011 11/11/2011 SHRED IT $49.00 DAVID KVAM
11/10/2011 11/11/2011 THOMSON WEST*TCD $266.81 DAVID KVAM
11/10/2011 11/14/2011 UNIFORMS UNLIMITED INC $28.50 DAVID KVAM
11/13/2011 11/14/2011 COMCAST CABLE COMM $34.00 DAVID KVAM
11/16/2011 11/16/2011 COMCAST CABLE COMM $59.95 DAVID KVAM
11/17/2011 11/18/2011 FBI / LEEDA, INC $50.00 DAVID KVAM
11/05/2011 11/07/2011 WM EZPAY $193.25 STEVE LUKIN
11/08/2011 11/09/2011 MENARDS 3059 $10.67 STEVE LUKIN
11/14/2011 11/15/2011 EMERGENCY APPARATUS MAINT $2,412.59 STEVE LUKIN
11/14/2011 11/16/2011 ATTM*878423931NBI $116.75 STEVE LUKIN
11/16/2011 11/17/2011 METRO FIRE $229.07 STEVE LUKIN
11/16/2011 11/17/2011 METRO FIRE $90.77 STEVE LUKIN
11/16/2011 11/17/2011 BEST BUY MHT 00000109 $37.49 STEVE LUKIN
11/16/2011 11/17/2011 GERMAN LEATHER AND SHOE $6.00 STEVE LUKIN
11/16/2011 11/17/2011 INVISIBLE SHIELD $21.40 STEVE LUKIN
11/10/2011 11/11/2011 SUPERAMERICA 4022 $19.22 JERROLD MARTIN
11/08/2011 11/09/2011 G&K SERVICES 182 $194.79 MARK MARUSKA
11/08/2011 11/09/2011 LTG POWER EQUIPMENT $203.34 MARK MARUSKA
11/09/2011 11/10/2011 LTG POWER EQUIPMENT $22.56 MARK MARUSKA
11/10/2011 11/14/2011 ST. CROIX TREE SERVICE $347.34 MARK MARUSKA
11/14/2011 11/15/2011 LTG POWER EQUIPMENT $112.54 MARK MARUSKA
11/03/2011 11/07/2011 PAYPAL *GLOBALRISKI $770.00 MICHAEL MONDOR
11/07/2011 11/10/2011 BOUND TREE MEDICAL LLC $953.15 MICHAEL MONDOR
11/08/2011 11/10/2011 VIDACARE CORPORATION $996.55 MICHAEL MONDOR
11/10/2011 11/14/2011 BOUND TREE MEDICAL LLC $338.00 MICHAEL MONDOR
11/10/2011 11/14/2011 BOUND TREE MEDICAL LLC $10.40 MICHAEL MONDOR
Packet Page Number 24 of 204
11/14/2011 11/16/2011 BOUND TREE MEDICAL LLC $12.98 MICHAEL MONDOR
11/14/2011 11/16/2011 BOUND TREE MEDICAL LLC $323.00 MICHAEL MONDOR
11/09/2011 11/11/2011 GRUBERS POWER EQUIPMENT $9.83 JOHN NAUGHTON
11/03/2011 11/07/2011 OFFICE DEPOT #1090 $158.41 SHELLY NEPHEW
11/08/2011 11/09/2011 G&K SERVICES 182 $804.92 AMY NIVEN
11/17/2011 11/18/2011 MENARDS 3059 $32.00 RICHARD NORDQUIST
11/16/2011 11/18/2011 CVS PHARMACY #1751 Q03 $64.27 MICHAEL NYE
11/03/2011 11/07/2011 OFFICE DEPOT #1090 $104.74 MARY KAY PALANK
11/08/2011 11/09/2011 CLEAN N PRESS STILLWATER $77.58 CHRISTINE PENN
11/17/2011 11/18/2011 RHODE ISLAND NOVELTY $147.60 CHRISTINE PENN
11/17/2011 11/18/2011 CUB FOODS, INC.$40.60 CHRISTINE PENN
11/17/2011 11/18/2011 PARTY CITY #768 $82.22 CHRISTINE PENN
11/08/2011 11/09/2011 SAFARILAND LLC $136.08 PHILIP F POWELL
11/09/2011 11/10/2011 AMAZON MKTPLACE PMTS $27.98 PHILIP F POWELL
11/03/2011 11/07/2011 TOUSLEY FORD I27228006 $70.76 STEVEN PRIEM
11/03/2011 11/07/2011 AUTO PLUS NO ST PAUL $154.97 STEVEN PRIEM
11/04/2011 11/07/2011 KATH FUEL OFFICE $344.71 STEVEN PRIEM
11/04/2011 11/07/2011 OREILLY AUTO 00020743 $36.57 STEVEN PRIEM
11/07/2011 11/08/2011 ZARNOTH BRUSH WORKS INC $1,383.39 STEVEN PRIEM
11/08/2011 11/09/2011 AUTO PLUS NO ST PAUL $47.94 STEVEN PRIEM
11/08/2011 11/10/2011 TOUSLEY FORD I27228006 $55.51 STEVEN PRIEM
11/08/2011 11/10/2011 TOUSLEY FORD I27228006 $157.52 STEVEN PRIEM
11/08/2011 11/10/2011 CARPENTERS SMALL ENGINE $4.27 STEVEN PRIEM
11/09/2011 11/10/2011 HUNT ELECTRIC CORPORATION $315.99 STEVEN PRIEM
11/09/2011 11/11/2011 TOUSLEY FORD I27228006 ($100.00)STEVEN PRIEM
11/09/2011 11/11/2011 WHEELCO BRAKE &SUPPLY $21.24 STEVEN PRIEM
11/09/2011 11/11/2011 KREMER SERVICES $167.94 STEVEN PRIEM
11/14/2011 11/15/2011 FACTORY MTR PTS #1 $330.69 STEVEN PRIEM
11/14/2011 11/15/2011 AUTO PLUS NO ST PAUL $34.45 STEVEN PRIEM
11/15/2011 11/16/2011 ZAHL PMC $66.20 STEVEN PRIEM
11/15/2011 11/17/2011 TOUSLEY FORD I27228006 $30.89 STEVEN PRIEM
11/16/2011 11/17/2011 AGGRESSIVE HYDRAULICS $645.75 STEVEN PRIEM
11/16/2011 11/17/2011 POMPS TIRE SERVICE, INC $596.15 STEVEN PRIEM
11/16/2011 11/17/2011 AUTO PLUS NO ST PAUL $21.33 STEVEN PRIEM
11/16/2011 11/17/2011 AUTO PLUS NO ST PAUL $364.13 STEVEN PRIEM
11/16/2011 11/17/2011 SAFELITE AUTOGLASS $190.19 STEVEN PRIEM
11/16/2011 11/17/2011 PIONEER RIM & WHEEL HQ $93.92 STEVEN PRIEM
11/16/2011 11/18/2011 HYDRAULIC SPECIALTY COMPA $310.00 STEVEN PRIEM
11/17/2011 11/18/2011 AUTO PLUS NO ST PAUL $253.26 STEVEN PRIEM
11/04/2011 11/07/2011 MINNESOTA OCCUPATIONAL HE $357.00 TERRIE RAMEAUX
11/07/2011 11/09/2011 PIONEER PRESS ADVERTISING $1,350.00 TERRIE RAMEAUX
11/02/2011 11/07/2011 DALCO ENTERPRISES, INC $510.93 MICHAEL REILLY
11/07/2011 11/09/2011 DALCO ENTERPRISES, INC $189.32 MICHAEL REILLY
11/09/2011 11/11/2011 DALCO ENTERPRISES, INC $124.83 MICHAEL REILLY
11/10/2011 11/11/2011 HILLYARD INC MINNEAPOLIS $760.44 MICHAEL REILLY
11/10/2011 11/11/2011 FITNESS WHOLESALE $135.43 LORI RESENDIZ
11/14/2011 11/15/2011 POLAR ELECTRO $1,104.18 LORI RESENDIZ
11/14/2011 11/15/2011 POLAR ELECTRO $9.98 LORI RESENDIZ
11/14/2011 11/15/2011 POLAR ELECTRO $9.98 LORI RESENDIZ
11/14/2011 11/15/2011 POLAR ELECTRO $9.98 LORI RESENDIZ
11/05/2011 11/07/2011 SPORTS AUTHORI00007013 $225.53 AUDRA ROBBINS
11/07/2011 11/10/2011 STAYWELL - KRAMES $204.87 AUDRA ROBBINS
11/04/2011 11/07/2011 METRO FIRE $318.46 ROBERT RUNNING
11/07/2011 11/08/2011 CUB FOODS, INC.$80.52 DEB SCHMIDT
11/07/2011 11/09/2011 THE HOME DEPOT 2801 $43.39 DEB SCHMIDT
11/08/2011 11/09/2011 CHILI'S-MAPLEWOOD $126.90 DEB SCHMIDT
11/08/2011 11/09/2011 PANERA BREAD #1305 $46.79 DEB SCHMIDT
11/16/2011 11/18/2011 OFFICE DEPOT #1105 $12.23 DEB SCHMIDT
Packet Page Number 25 of 204
11/16/2011 11/18/2011 OFFICE DEPOT #1090 $57.11 DEB SCHMIDT
11/10/2011 11/11/2011 FLEXIBLE PIPE TOOL COMPAN $316.71 SCOTT SCHULTZ
11/08/2011 11/09/2011 MENARDS 3059 $33.20 MICHAEL SHORTREED
11/15/2011 11/17/2011 GRANDMAS SALOON & GRIL $20.34 MICHAEL SHORTREED
11/11/2011 11/14/2011 OFFICE DEPOT #1105 $20.04 ANDREA SINDT
11/11/2011 11/14/2011 OFFICE DEPOT #1090 $39.39 ANDREA SINDT
11/14/2011 11/15/2011 RAINBOW FOODS 00088617 $22.50 JOANNE SVENDSEN
11/17/2011 11/18/2011 RAINBOW FOODS 00088617 $17.99 JOANNE SVENDSEN
11/17/2011 11/18/2011 CUB FOODS, INC.$47.61 JOANNE SVENDSEN
11/17/2011 11/18/2011 FBI / LEEDA, INC $50.00 DAVID THOMALLA
$47,605.87
Packet Page Number 26 of 204
Transaction Date Posting Date Merchant Name Transaction Amount Name
11/09/2011 11/09/2011 ON DUTY GEAR LLC $169.99 BRIAN BIERDEMAN
11/11/2011 11/14/2011 WIRELESS ZONE WZ662 $250.00 VIRGINIA ERICKSON
11/11/2011 11/14/2011 KOHL'S #0052 $129.97 VIRGINIA ERICKSON
11/16/2011 11/17/2011 LA POLICE GEAR INC $126.83 TOMMY KONG
11/08/2011 11/10/2011 UNIFORMS UNLIMITED INC $511.32 JULIE OLSON
11/04/2011 11/07/2011 UNIFORMS UNLIMITED INC $110.88 JAMES R PARKER
11/04/2011 11/07/2011 KEEPRS INC 2 $400.00 THOMAS SZCZEPANSKI
11/04/2011 11/07/2011 KEEPRS INC 2 $44.99 THOMAS SZCZEPANSKI
11/17/2011 11/18/2011 BEST BUY MHT 00000109 $250.00 KAO XIONG
11/17/2011 11/18/2011 JOES SPORTING GOODS $160.68 KAO XIONG
$2,154.66
Packet Page Number 27 of 204
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-23-11 and 12-2-11
Check Description Amount
85877 03755 MCC PERFORMANCE NOV 18-20 6,000.00
85878 04963 GOVERNMENT EDUCATION SEMINAR 25.00
85879 02464 FUNDS FOR ATMS 10,000.00
85880 01936 REIMB MILEAGE & INTERNET - NOV 123.18
85881 03809 RED CROSS INSTRUCTION 11/2 & 11/19 152.00
85882 02728 PROJ 04-21 PROF SRVS THRU 10/31 49,253.64
02728 PROJ 09-08 PROF SRVS THRU 10/31 15,646.94
02728 PROJ 08-13 PROF SRVS THRU 10/31 1,523.75
85883 01337 PLANTS FOR SEVERAL SITES 756.81
01337 PLANTS FOR MISC RAINGARDENS/BLVDS 371.93
01337 PLANTS FOR MISC RAINGARDENS/BLVDS 329.18
01337 PLANTS FOR MISC RAINGARDENS/BLVDS 288.56
85884 02274 SPRINT SRVS 10/15 -11/14 8,306.76
85885 01574 BITUMINOUS MATERIALS NOT TO EXCEED 725.52
01574 BITUMINOUS MATERIALS NOT TO EXCEED 443.81
01574 TRUCK WEIGHTS-SANDER CALIBRATIONS 80.00
01574 TRUCK WEIGHTS-SANDER CALIBRATIONS 40.00
85886 01190 ELECTRIC & GAS UTILITY 21,470.94
01190 ELECTRIC UTILITY 49.81
01190 ELECTRIC UTILITY 13.23
85887 01175 MONTHLY UTILITIES 2,856.73
01175 FIBER OPTIC ACCESS CHARGE - NOV 1,000.00
85888 00111 ANIMAL CONTROL FEES 10/31 - 11/20 1,584.00
85889 00116 CAR WASHES - OCT 137.17
85890 00211 PROJ 09-08 PROF SRVS THRU 11/04 3,505.00
85891 04249 REIMB FOR MILEAGE & PARKING 38.44
85892 00258 ESCROW RELEASE 21,782.66
85893 04805 PROJ 10-14 PROF SRVS 10/1 - 11/11 2,670.75
85894 03755 BALLET PERFORMANCE MCC DEC 10&11 6,000.00
85895 04375 SUPERVISING INTRO TO BASKETBALL CLIN 1,200.00
85896 03619 PROJ 10-14 TELEVISING 225.00
85897 04374 AMBUTRAK LICENSE FEE 399.00
85898 00003 ESCROW REL J ZERWAS 1866 E SHORE DR 1,500.00
85899 00003 ESCROW REL RSW CONST 70 CO RD B 1,000.00
85900 00003 ESCROW ST.GERMAIN 2503 STILLWATER 1,000.00
85901 00003 ESCROW REL VIET & CO 940 FROST AVE 800.00
85902 04640 PROJ 08-09 LIONS PARK IMP PMT#8 34,614.68
85903 00520 REIMB FOR P.D.A. 10/14 250.00
85904 04123 OPEN SPACE CALENDARS 455.00
85905 04064 SECURITY OFFICER MCC NOV 5 210.00
85906 02134 REIMB FOR MILEAGE 6/30 - 11/9 103.91
85907 04947 JOY PARK PHASE II 135,171.49
85908 02950 POLICE RESERVE 615.25
85909 00668 REIMB FOR MEALS 11/14 - 11/18 31.02
85910 04944 SUBWAY ORDERS - OCT 1,537.85
85911 03597 REIMB FOR MILEAGE 11/7 - 11/28 13.60
85912 04796 PHOTOGRAPHER FOR MCC NOV 18-20 300.00
85913 03763 ESCROW RELEASE 2450 MAPLEWOOD DR 5,318.77
85914 03018 REFUND TRANS MEDIC CLAIM#26326703 2,163.86
85915 04007 MAINTENANCE PERMIT AT DUMP SITE 50.00
04007 MAINTENANCE PERMIT AT DUMP SITE 50.00
04007 MAINTENANCE PERMIT AT DUMP SITE 50.00
85916 04793 WELLNESS SEMINAR PRESENTER 100.00
11/28/2011 KERN, DEWENTER, VIERE, LTD
12/01/2011 US BANK
12/06/2011 CHAD BERGO
Check Register
City of Maplewood
12/02/2011
Date Vendor
11/28/2011 CONTINENTAL BALLET COMPANY
12/06/2011 KIMLEY-HORN & ASSOCIATES INC
12/06/2011 RAMSEY COUNTY-PROP REC & REV
12/06/2011 RAMSEY COUNTY-PROP REC & REV
12/06/2011 CASIE JACKSON
12/06/2011 KIMLEY-HORN & ASSOCIATES INC
12/06/2011 KIMLEY-HORN & ASSOCIATES INC
12/06/2011 T.A. SCHIFSKY & SONS, INC
12/06/2011 T.A. SCHIFSKY & SONS, INC
12/06/2011 T.A. SCHIFSKY & SONS, INC
12/06/2011 RAMSEY COUNTY-PROP REC & REV
12/06/2011 RAMSEY COUNTY-PROP REC & REV
12/06/2011 SPRINT
12/06/2011 XCEL ENERGY
12/02/2011 CITY OF NORTH ST PAUL
12/02/2011 CITY OF NORTH ST PAUL
12/06/2011 T.A. SCHIFSKY & SONS, INC
12/06/2011 XCEL ENERGY
12/06/2011 XCEL ENERGY
12/06/2011 SARAH BURLINGAME
12/06/2011 CARDINAL HOMEBUILDERS INC
12/06/2011 CHOSEN VALLEY TESTING
12/06/2011 ANIMAL CONTROL SERVICES
12/06/2011 APPEARANCE PLUS CAR WASH CORP
12/06/2011 BRAUN INTERTEC CORP.
12/06/2011 EMS TECHNOLOGY SOLUTIONS, LLC
12/06/2011 ESCROW REFUND
12/06/2011 ESCROW REFUND
12/06/2011 CONTINENTAL BALLET COMPANY
12/06/2011 GERARD COURY
12/06/2011 DRAIN KING INC
12/06/2011 TIMOTHY W FLOR
12/06/2011 FRIENDS OF MAPLEWOOD NATURE
12/06/2011 DEREK FRITZE
12/06/2011 ESCROW REFUND
12/06/2011 ESCROW REFUND
12/06/2011 FITOL HINTZ CONSTRUCTION INC.
12/06/2011 STEVEN HIEBERT
12/06/2011 HILLCREST VENTURES LLC
12/06/2011 MARY JO HOFMEISTER
12/06/2011 CAROLE GERNES
12/06/2011 HARDRIVES, INC.
12/06/2011 CHAD HERMANSON
12/06/2011 MINNESOTA DEPT OF HEALTH
12/06/2011 MINNESOTA DEPT OF HEALTH
12/06/2011 MINNESOTA DEPT OF HEALTH
12/06/2011 LAURA FENSTERMAKER PHOTOGRAPHY
12/06/2011 LAWRENCE F LEJEUNE
12/06/2011 MEDICA CHOICE
12/06/2011 LYNN K. MUNSON
Packet Page Number 28 of 204
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-23-11 and 12-2-11
85917 00001 REIMB R NELLESSEN DRIVEWAY 2,271.20
85918 00001 REFUND R ZICK TRANS MEDIC 1,379.00
85919 00001 REIMB M MCLEAN DRIVEWAY APRON 962.87
85920 00001 REIMB MAPLEWOOD PONDS PROJ 10-14 864.47
85921 00001 REIMB T HOWE DRIVEWAY APRON 514.80
85922 00001 REFUND T CORLESS - TREE REBATE 200.00
85923 00001 REFUND J ANDERSON - TREE REBATE 179.99
85924 00001 REFUND C LOSINSKI - TREE REBATE 125.00
85925 00001 REFUND K EDREY - TREE REBATE 119.98
85926 00001 REFUND B KEISER - TREE REBATE 117.66
85927 00001 REFUND G LINDHOLM - TREE REBATE 100.00
85928 00001 REFUND L BONRUD - TREE REBATE 100.00
85929 00001 REFUND LINDUS ROOFING PERMIT 97.00
85930 00001 REFUND S LACASSE - TREE REBATE 40.33
85931 01295 SAFE DEPOSIT BOX 00524 RENTAL 80.00
01295 SAFE DEPOSIT BOX 00427 RENTAL 80.00
01295 SAFE DEPOSIT BOX 00543 RENTAL 80.00
01295 SAFE DEPOSIT BOX 00549 RENTAL 80.00
85932 02001 MONTHLY JOINT POWERS SRVS - NOV 625.00
85933 01387 ADMIN FEE FOR STRESS TEST - NOV 100.00
85934 01418 SUPPLIES FOR CARVER & EDGERTON 442.13
01418 STATION & HALLOWEEN ITEMS 324.67
01418 CUSTOMER SERVICE SUPPLIES 12.98
85935 03879 EMS FEES - DEC 577.08
85936 01836 RECORD MGMT SOFTWARE FEE - NOV 3,798.00
85937 04292 BIRDING CLASS NATURE CENTER 250.00
85938 00198 WATER UTILITY 1,264.04
85939 01550 ELECTRICAL INSPECTION - NOV 2,951.20
85940 02853 REIMB FOR MILEAGE 4/20 - 11/18 20.77
85941 01635 PROJ 08-14 JOY PARK PHASE I PMT#3 14,039.17
85942 01669 FORFEITED VEHICLE TOWING - NOV 332.28
85943 01764 TENNIS INSTRUCTION - FALL 438.75
85944 03218 REFUND OVERPMT 11/30 CVR TRANSFER 264.75
85945 00001 J TSCHIDA - POLICE RESERVE 480.75
85946 00001 M KUNZE - POLICE RESERVE 429.50
85947 00001 N KREKELER - POLICE RESERVE 395.00
85948 00001 K MAUSTON - POLICE RESERVE 378.00
85949 00001 D HANSON - POLICE RESERVE 296.50
85950 00001 L ALDANA - POLICE RESERVE 284.00
85951 00001 T MARTINEZ - POLICE RESERVE 275.25
85952 00001 R SCHAEFER - POLICE RESERVE 272.00
85953 00001 V GREENE - POLICE RESERVE 253.00
85954 00001 R GUND - POLICE RESERVE 249.00
85955 00001 T HOFMEISTER - POLICE RESERVE 247.00
85956 00001 N CARDINAL - POLICE RESERVE 234.50
85957 00001 J MCKENZIE - POLICE RESERVE 229.25
85958 00001 M KONG - POLICE RESERVE 198.50
85959 00001 L YANG - POLICE RESERVE 196.25
85960 00001 N NEIS - POLICE RESERVE 183.00
85961 00001 K TROMBLEY - POLICE RESERVE 177.75
85962 00001 K WAGNER - POLICE RESERVE 169.00
85963 00001 E LABERE - POLICE RESERVE 167.50
85964 00001 K RUESINK - POLICE RESERVE 164.00
85965 00001 T TOUSIGNANT - POLICE RESERVE 163.25
85966 00001 L LONDROCHE - POLICE RESERVE 158.25
85967 00001 J NOTEBAART - POLICE RESERVE 154.00
85968 00001 D WINGATE - POLICE RESERVE 149.50
85969 00001 S ERIKSEN - POLICE RESERVE 143.00
85970 00001 A KOTHE - POLICE RESERVE 133.75
85971 00001 B KING - POLICE RESERVE 121.50
85972 00001 C BIRCHEM - POLICE RESERVE 119.25
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 PREMIER BANK
12/06/2011 PREMIER BANK
12/06/2011 PREMIER BANK
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 SAM'S CLUB DIRECT
12/06/2011 SAM'S CLUB DIRECT
12/06/2011 SAM'S CLUB DIRECT
12/06/2011 PREMIER BANK
12/06/2011 CITY OF ROSEVILLE
12/06/2011 DR. JAMES ROSSINI
12/06/2011 ST. PAUL REGIONAL WATER SRVS
12/06/2011 SUMMIT INSPECTIONS
12/06/2011 JOANNE SVENDSEN
12/06/2011 SANSIO
12/06/2011 CITY OF ST PAUL
12/06/2011 ST. PAUL AUDUBON SOCIETY
12/02/2011 KLINE NISSAN
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011
12/06/2011 TOWER ASPHALT INC
12/06/2011 TWIN CITIES TRANSPORT &
12/06/2011 TOM WESTLING
ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
Packet Page Number 29 of 204
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-23-11 and 12-2-11
85973 00001 B SCHNEIDER - POLICE RESERVE 107.25
85974 00001 M SCHLENKER - POLICE RESERVE 96.75
85975 00001 C LEE - POLICE RESERVE 96.50
85976 00001 R RIEMENSCHNEIDER - POLICE RESERVE 85.50
85977 00001 J SPURR - POLICE RESERVE 59.00
85978 00001 J NOEL - POLICE RESERVE 49.00
85979 00001 C STREETER - POLICE RESERVE 45.75
85980 00001 M XIONG - POLICE RESERVE 43.00
85981 00001 J KORUS - POLICE RESERVE 40.00
85982 00001 K WRICH - POLICE RESERVE 39.50
85983 00001 K MECHTEL - POLICE RESERVE 28.25
85984 00001 S JOHNSTON - POLICE RESERVE 24.50
85985 00001 A VANG - POLICE RESERVE 15.00
85986 00001 C RICE - POLICE RESERVE 8.50
85987 00001 S KINSEL - POLICE RESERVE 2.50
382,331.61111Checks in this report.
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
12/06/2011 ONE TIME VENDOR
Packet Page Number 30 of 204
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-23-11 and 12-2-11
Transmitted Settlement
Date Date Payee Description Amount
11/23/2011 11/28/2011 MN Dept of Natural Resources DNR electronic licenses 525.00
11/23/2011 11/28/2011 U.S. Treasurer Federal Payroll Tax 93,281.61
11/23/2011 11/28/2011 P.E.R.A.P.E.R.A.89,231.84
11/23/2011 11/29/2011 Optum Health DCRP & Flex plan payments 85.32
11/23/2011 11/29/2011 MidAmerica - ING HRA Flex plan 13,594.66
11/23/2011 11/29/2011 Labor Unions Union Dues 3,659.05
11/23/2011 11/29/2011 MN State Treasurer State Payroll Tax 20,593.85
11/28/2011 11/29/2011 MN State Treasurer Drivers License/Deputy Registrar 23,675.82
11/28/2011 11/29/2011 US Bank Bank fees 90.17
11/29/2011 11/30/2011 MN State Treasurer Drivers License/Deputy Registrar 29,393.74
11/30/2011 12/1/2011 MN State Treasurer Drivers License/Deputy Registrar 30,913.67
11/30/2011 12/1/2011 US Bank Merchant Services Credit Card Billing fee 1,990.25
12/1/2011 12/1/2011 US Bank Debt Service payments 102,187.50
11/23/2011 12/2/2011 Optum Health DCRP & Flex plan payments 1,315.92
12/1/2011 12/2/2011 MN State Treasurer Drivers License/Deputy Registrar 42,973.84
12/1/2011 12/2/2011 MN Dept of Natural Resources DNR electronic licenses 118.50
TOTAL 453,630.74
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 31 of 204
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-23-11 and 12-2-11
CHECK #CHECK DATE EMPLOYEE NAME
11/25/11 BOHL, JOHN 3,170.17
11/25/11 BENJAMIN, MARKESE 2,956.20
11/25/11 BIERDEMAN, BRIAN 3,479.59
11/25/11 BARTZ, PAUL 3,457.36
11/25/11 BELDE, STANLEY 3,135.93
11/25/11 ALDRIDGE, MARK 3,272.24
11/25/11 BAKKE, LONN 3,266.89
11/25/11 YOUNG, TAMELA 1,882.15
11/25/11 ABEL, CLINT 3,017.74
11/25/11 SVENDSEN, JOANNE 2,157.79
11/25/11 THOMALLA, DAVID 4,936.26
11/25/11 PALANK, MARY 1,886.77
11/25/11 POWELL, PHILIP 2,903.66
11/25/11 CORCORAN, THERESA 1,882.16
11/25/11 KVAM, DAVID 4,188.29
11/25/11 CARLE, JEANETTE 246.00
11/25/11 JAGOE, CAROL 166.50
11/25/11 SCHOENECKER, LEIGH 1,554.15
11/25/11 WEAVER, KRISTINE 2,288.55
11/25/11 OSTER, ANDREA 1,886.77
11/25/11 RICHTER, CHARLENE 800.55
11/25/11 MECHELKE, SHERRIE 1,037.49
11/25/11 MOY, PAMELA 1,496.49
11/25/11 CORTESI, LUANNE 1,042.20
11/25/11 LARSON, MICHELLE 1,758.15
11/25/11 SPANGLER, EDNA 1,323.13
11/25/11 THOMFORDE, FAITH 582.00
11/25/11 NEPHEW, MICHELLE 1,688.56
11/25/11 SCHMIDT, DEBORAH 2,719.20
11/25/11 CAREY, HEIDI 2,494.95
11/25/11 GUILFOILE, KAREN 4,176.43
11/25/11 RUEB, JOSEPH 2,493.80
11/25/11 ARNOLD, AJLA 1,535.69
11/25/11 JACKSON, MARY 2,114.78
11/25/11 KELSEY, CONNIE 2,569.23
11/25/11 ANDERSON, CAROLE 1,996.96
11/25/11 DEBILZAN, JUDY 1,270.58
11/25/11 BAUMAN, GAYLE 4,014.97
11/25/11 URBANSKI, HOLLY 680.00
11/25/11 JAHN, DAVID 1,890.71
11/25/11 RAMEAUX, THERESE 3,030.67
11/25/11 CHRISTENSON, SCOTT 1,915.75
11/25/11 FARR, LARRY 3,030.67
11/25/11 BURLINGAME, SARAH 1,966.90
11/25/11 KANTRUD, HUGH 184.62
11/25/11 AHL, R. CHARLES 4,958.72
11/25/11 ANTONEN, JAMES 5,300.00
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
AMOUNT
11/25/11 JUENEMANN, KATHLEEN 416.42
11/25/11 STRAUTMANIS, MARIS 148.00
11/25/11 VALLE, EDWARD 160.00
11/25/11 NEPHEW, JOHN 416.42
11/25/11 ROSSBACH, WILLIAM 473.15
11/25/11 KOPPEN, MARVIN 416.42
11/25/11 LLANAS, JAMES 416.42
Packet Page Number 32 of 204
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-23-11 and 12-2-11
11/25/11 HALWEG, JODI 3,892.10
11/25/11 HAGEN, MICHAEL 366.00
11/25/11 HALE, JOSEPH 402.50
11/25/11 EVERSON, PAUL 4,156.59
11/25/11 FOSSUM, ANDREW 3,465.16
11/25/11 DIERICH, REBECCA 360.00
11/25/11 EATON, PAUL 288.00
11/25/11 CRUMMY, CHARLES 309.00
11/25/11 DAWSON, RICHARD 3,865.97
11/25/11 CAPISTRANT, JOHN 529.00
11/25/11 CRAWFORD, RAYMOND 96.00
11/25/11 BRESIN, ROBERT 168.00
11/25/11 CAPISTRANT, JACOB 516.00
11/25/11 BOURQUIN, RON 624.00
11/25/11 BRADBURY, RYAN 66.00
11/25/11 BECK, YANCEY 102.00
11/25/11 BIGELBACH, ANTHONY 153.50
11/25/11 BASSETT, BRENT 486.00
11/25/11 BAUMAN, ANDREW 2,844.11
11/25/11 ANDERSON, BRIAN 504.00
11/25/11 BAHL, DAVID 336.00
11/25/11 WENZEL, JAY 3,079.52
11/25/11 XIONG, KAO 2,842.94
11/25/11 THIENES, PAUL 4,162.54
11/25/11 TRAN, JOSEPH 3,001.43
11/25/11 TAUZELL, BRIAN 2,457.06
11/25/11 THEISEN, PAUL 3,001.43
11/25/11 SYPNIEWSKI, WILLIAM 2,836.36
11/25/11 SZCZEPANSKI, THOMAS 3,367.84
11/25/11 SHORTREED, MICHAEL 4,060.51
11/25/11 STEINER, JOSEPH 3,041.80
11/25/11 REZNY, BRADLEY 3,001.72
11/25/11 RHUDE, MATTHEW 3,003.45
11/25/11 OLSON, JULIE 2,901.07
11/25/11 PARKER, JAMES 2,298.04
11/25/11 METRY, ALESIA 3,001.43
11/25/11 NYE, MICHAEL 3,255.45
11/25/11 MARTIN, JERROLD 3,255.67
11/25/11 MCCARTY, GLEN 3,318.41
11/25/11 LYNCH, KATHERINE 2,159.33
11/25/11 MARINO, JASON 3,135.91
11/25/11 LANGNER, TODD 2,943.49
11/25/11 LU, JOHNNIE 3,043.96
11/25/11 KROLL, BRETT 3,201.28
11/25/11 LANGNER, SCOTT 2,842.94
11/25/11 KONG, TOMMY 2,856.23
11/25/11 KREKELER, NICHOLAS 842.40
11/25/11 JOHNSON, KEVIN 3,823.62
11/25/11 KALKA, THOMAS 913.08
11/25/11 HER, PHENG 2,852.73
11/25/11 HIEBERT, STEVEN 3,690.27
11/25/11 GABRIEL, ANTHONY 3,315.72
11/25/11 HAWKINSON JR, TIMOTHY 2,913.40
11/25/11 FRASER, JOHN 3,194.74
11/25/11 FRITZE, DEREK 3,093.16
11/25/11 FLOR, TIMOTHY 3,574.41
11/25/11 FORSYTHE, MARCUS 1,947.18
11/25/11 DUGAS, MICHAEL 4,302.06
11/25/11 ERICKSON, VIRGINIA 3,198.91
11/25/11 DEMULLING, JOSEPH 2,785.00
11/25/11 DOBLAR, RICHARD 3,886.81
11/25/11 COFFEY, KEVIN 3,031.03
11/25/11 CROTTY, KERRY 3,575.20
11/25/11 BUSACK, DANIEL 4,130.34
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11/25/11 JAROSCH, JONATHAN 3,045.65
11/25/11 ENGSTROM, ANDREW 2,530.95
11/25/11 JACOBSON, SCOTT 2,857.52
11/25/11 BURLINGAME, NATHAN 2,006.40
11/25/11 DUCHARME, JOHN 2,713.97
11/25/11 RUNNING, ROBERT 2,333.35
11/25/11 TEVLIN, TODD 2,133.35
11/25/11 NAGEL, BRYAN 3,408.40
11/25/11 OSWALD, ERICK 2,345.97
11/25/11 JONES, DONALD 2,125.35
11/25/11 MEISSNER, BRENT 1,954.15
11/25/11 DEBILZAN, THOMAS 2,134.35
11/25/11 EDGE, DOUGLAS 2,104.21
11/25/11 BRINK, TROY 2,470.17
11/25/11 BUCKLEY, BRENT 2,638.18
11/25/11 NIVEN, AMY 1,411.62
11/25/11 PRIEFER, WILLIAM 3,137.49
11/25/11 ZWIEG, SUSAN 2,236.47
11/25/11 KNUTSON, LOIS 2,034.95
11/25/11 GERVAIS-JR, CLARENCE 3,867.86
11/25/11 LUKIN, STEVEN 4,475.33
11/25/11 WESSELS, TIMOTHY 600.00
11/25/11 WHITE, JOEL 168.00
11/25/11 STREFF, MICHAEL 3,448.37
11/25/11 SVENDSEN, RONALD 3,493.28
11/25/11 SCHULTZ, JEROME 168.00
11/25/11 SEDLACEK, JEFFREY 2,924.74
11/25/11 RICE, CHRISTOPHER 1,102.50
11/25/11 RODRIGUEZ, ROBERTO 312.00
11/25/11 RAVENWALD, CORINNE 240.00
11/25/11 REYNOSO, ANGEL 300.00
11/25/11 RANK, NATHAN 804.00
11/25/11 RANK, PAUL 648.00
11/25/11 POWERS, KENNETH 144.00
11/25/11 RAINEY, JAMES 558.00
11/25/11 PETERSON, ROBERT 3,165.99
11/25/11 PLACE, ANDREA 2,821.88
11/25/11 PACHECO, ALPHONSE 653.00
11/25/11 PETERSON, MARK 595.00
11/25/11 OLSON, JAMES 3,616.22
11/25/11 OPHEIM, JOHN 28.00
11/25/11 NOVAK, JEROME 3,892.10
11/25/11 NOWICKI, PAUL 312.00
11/25/11 MORGAN, JEFFERY 68.25
11/25/11 NIELSEN, KENNETH 156.00
11/25/11 MONDOR, MICHAEL 3,089.18
11/25/11 MONSON, PETER 456.00
11/25/11 MILLER, LADD 144.00
11/25/11 MILLER, NICHOLAS 72.00
11/25/11 MELLEN, CHRISTOPHER 552.00
11/25/11 MELLEN, RICHARD 198.00
11/25/11 LINDER, TIMOTHY 3,784.85
11/25/11 LOCHEN, MICHAEL 521.00
11/25/11 KONDER, RONALD 300.00
11/25/11 KUBAT, ERIC 2,483.14
11/25/11 KARRAS, JAMIE 192.00
11/25/11 KERSKA, JOSEPH 534.00
11/25/11 JONES, JONATHAN 264.00
11/25/11 KANE, ROBERT 922.50
11/25/11 JANSEN, CHAD 246.00
11/25/11 JOHNSON, JAMES 741.00
11/25/11 HUTCHINSON, JAMES 614.00
11/25/11 IMM, TRACY 288.00
11/25/11 HENDRICKSON, NICHOLAS 1,835.52
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11/25/11 BAETZOLD, SETH 29.00
11/25/11 ANDERSON, ALYSSA 27.13
11/25/11 ANDERSON, MAXWELL 387.10
11/25/11 VANG, KAY 148.50
11/25/11 VUE, LOR PAO 204.00
11/25/11 PENN, CHRISTINE 2,309.67
11/25/11 SHERRILL, CAITLIN 826.12
11/25/11 OLSON, SANDRA 84.00
11/25/11 PELOQUIN, PENNYE 678.92
11/25/11 HOFMEISTER, TIMOTHY 474.88
11/25/11 KULHANEK-DIONNE, ANN 408.26
11/25/11 HER, PETER 505.10
11/25/11 HOFMEISTER, MARY 1,191.49
11/25/11 EVANS, CHRISTINE 1,318.42
11/25/11 GLASS, JEAN 2,103.67
11/25/11 BRENEMAN, NEIL 1,603.71
11/25/11 CRAWFORD - JR, RAYMOND 530.64
11/25/11 SCHULTZ, SCOTT 3,060.34
11/25/11 ANZALDI, MANDY 1,262.23
11/25/11 GERMAIN, DAVID 2,134.59
11/25/11 HAAG, MARK 2,333.35
11/25/11 TAYLOR, JAMES 2,711.78
11/25/11 ADAMS, DAVID 1,527.81
11/25/11 ROBBINS, AUDRA 2,847.74
11/25/11 ROBBINS, CAMDEN 174.00
11/25/11 GERMAIN, BRADY 96.00
11/25/11 KOHLMAN, JENNIFER 133.00
11/25/11 BJORK, BRANDON 626.50
11/25/11 CONNOLLY, COURTNEY 39.00
11/25/11 BERGER, STEPHANIE 301.63
11/25/11 BETHEL III, CHARLES 178.50
11/25/11 ALLEN, KATELYN 35.00
11/25/11 BARTZ, BAYLEE 52.00
11/25/11 SWAN, DAVID 2,738.95
11/25/11 WELLENS, MOLLY 1,611.70
11/25/11 CARVER, NICHOLAS 3,211.95
11/25/11 FISHER, DAVID 3,778.99
11/25/11 MARTIN, MICHAEL 1,430.47
11/25/11 BRASH, JASON 2,259.75
11/25/11 EKSTRAND, THOMAS 3,800.52
11/25/11 FINWALL, SHANN 3,202.15
11/25/11 SINDT, ANDREA 2,013.80
11/25/11 THOMPSON, DEBRA 638.11
11/25/11 GAYNOR, VIRGINIA 3,211.95
11/25/11 KROLL, LISA 1,882.15
11/25/11 SOUTTER, CHRISTINE 47.25
11/25/11 WACHAL, KAREN 857.68
11/25/11 HAYMAN, JANET 1,478.84
11/25/11 HUTCHINSON, ANN 2,622.79
11/25/11 DEAVER, CHARLES 370.82
11/25/11 GERNES, CAROLE 232.31
11/25/11 NORDQUIST, RICHARD 2,127.66
11/25/11 BIESANZ, OAKLEY 1,491.97
11/25/11 MARUSKA, MARK 3,183.11
11/25/11 NAUGHTON, JOHN 2,125.36
11/25/11 EDSON, DAVID 2,170.59
11/25/11 HINNENKAMP, GARY 2,597.23
11/25/11 JANASZAK, MEGHAN 1,436.80
11/25/11 KONEWKO, DUWAYNE 4,390.46
11/25/11 THOMPSON, MICHAEL 4,028.30
11/25/11 ZIEMAN, SCOTT 110.05
11/25/11 LINDBLOM, RANDAL 2,713.97
11/25/11 LOVE, STEVEN 3,281.17
11/25/11 KUMMER, STEVEN 3,123.77
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11/25/11 PRINS, KELLY 1,255.62
11/25/11 LONETTI, JAMES 480.00
11/25/11 MALONEY, SHAUNA 240.00
11/25/11 COLEMAN, PATRICK 67.50
11/25/11 DOUGLASS, TOM 1,320.90
11/25/11 DANIEL, BREANNA 27.00
11/25/11 BEHAN, JAMES 1,520.31
11/25/11 WOLFGRAM, MARY 93.60
11/25/11 BOSLEY, CAROL 100.00
11/25/11 WARNER, CAROLYN 316.80
11/25/11 WEDES, CARYL 99.00
11/25/11 TUPY, HEIDE 91.60
11/25/11 TUPY, MARCUS 308.75
11/25/11 TREPANIER, TODD 528.00
11/25/11 TRUE, ANDREW 42.60
11/25/11 TAYLOR, JASON 72.80
11/25/11 THORWICK, MEGAN 73.50
11/25/11 SMITH, ANN 141.80
11/25/11 SMITLEY, SHARON 284.90
11/25/11 SCHREINER, MARK 43.80
11/25/11 SCHREINER, MICHELLE 191.07
11/25/11 SCHMIDT, EMILY 124.60
11/25/11 SCHREIER, ROSEMARIE 166.50
11/25/11 RONNING, ZACCEUS 40.15
11/25/11 ROTH, DEEPALI 60.00
11/25/11 RICHTER, DANIEL 113.40
11/25/11 RONNING, ISAIAH 181.95
11/25/11 RANEY, COURTNEY 223.00
11/25/11 RESENDIZ, LORI 2,129.22
11/25/11 POVLITZKI, MARINA 38.00
11/25/11 PROESCH, ANDY 629.63
11/25/11 NORTHOUSE, KATHERINE 157.13
11/25/11 PEHOSKI, JOEL 97.50
11/25/11 NADEAU, KELLY 174.33
11/25/11 NELSON, ELEONOR 100.00
11/25/11 LAMSON, ELIANA 72.00
11/25/11 MCCANN, NATALIE 83.00
11/25/11 KOLLER, NINA 340.51
11/25/11 KRONHOLM, KATHRYN 838.75
11/25/11 JOYER, ANTHONY 37.00
11/25/11 KOHLER, ROCHELLE 72.00
11/25/11 IVES, RANDY 140.00
11/25/11 JOHNSON, BARBARA 129.90
11/25/11 HOLMBERG, LADONNA 512.50
11/25/11 HORWATH, RONALD 2,589.01
11/25/11 HANSEN, HANNAH 184.90
11/25/11 HEINRICH, SHEILA 572.00
11/25/11 GRUENHAGEN, LINDA 432.05
11/25/11 HAGSTROM, EMILY 72.86
11/25/11 FONTAINE, KIM 474.76
11/25/11 GRAY, MEGAN 164.33
11/25/11 ERICKSON-CLARK, CAROL 24.50
11/25/11 FLUEGEL, LARISSA 52.08
11/25/11 DIONNE, DANIELLE 127.75
11/25/11 DUNN, RYAN 894.25
11/25/11 CRANDALL, KRISTA 93.11
11/25/11 DEMPSEY, BETH 303.00
11/25/11 BUTLER, ANGELA 34.00
11/25/11 CLARK, PAMELA 19.30
11/25/11 BRUSOE, CRISTINA 90.40
11/25/11 BUCKLEY, BRITTANY 337.10
11/25/11 BEITLER, JULIE 37.10
11/25/11 BIGGS, ANNETTE 117.73
11/25/11 BAUDE, SARAH 73.00
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9985539
9985540
9985541
9985542
9985543
9985544
9985545
9985546
9985547
9985548
9985549
9985550
9985551
9985552
9985553
9985554
9985555
9985556
9985557
9985558
9985559
9985560
9985561
9985562 11/25/11 STEFFEN, MICHAEL 87.00
511,124.96
11/25/11 BELMARES, GABRIEL 174.00
11/25/11 REMNYAKOVA, ANZHELIKA 50.75
11/25/11 SMITH, CASEY 174.48
11/25/11 WALES, ABIGAIL 61.63
11/25/11 ROSTRON, ROBERT 482.90
11/25/11 SCOTT, HALEY 20.21
11/25/11 ERICSON, RACHEL 39.00
11/25/11 MCMAHON, MICHAEL 45.86
11/25/11 WESTEMEIER, EMILY 78.00
11/25/11 VANG, TIM 247.00
11/25/11 ROKKE, MARINA 104.00
11/25/11 VUKICH, CANDACE 178.13
11/25/11 PETERSON, HAYLIE 104.00
11/25/11 RITCHIE, KALLY 78.00
11/25/11 MCMAHON, ALLISON 182.00
11/25/11 MIELZAREK, MAGGIE 91.00
11/25/11 KHOURY, SARAH 224.00
11/25/11 KRENZ, CLARA 78.00
11/25/11 GEBHARD, MADELINE 265.00
11/25/11 GRUENHAGEN, JAYNE 36.25
11/25/11 ELLWANGER, HOLLY 78.00
11/25/11 FEIST, ASHLEY 104.00
11/25/11 KREGER, JASON 2,066.40
11/25/11 DWELLY, KATHLEEN 30.00
11/25/11 FOWLDS, MYCHAL 3,469.86
11/25/11 FRANZEN, NICHOLAS 2,921.11
11/25/11 WOEHRLE, MATTHEW 2,282.91
11/25/11 BERGO, CHAD 2,651.63
11/25/11 AICHELE, CRAIG 2,204.87
11/25/11 PRIEM, STEVEN 2,392.46
11/25/11 SCHULZE, KEVIN 480.00
11/25/11 THOMPSON, BENJAMIN 411.00
11/25/11 REILLY, MICHAEL 1,915.75
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Agenda Item G.2
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Bill Priefer, Recycling Coordinator/Public Works Operations Analyst
Shann Finwall, Environmental Planner
SUBJECT: Consider Approval of 2012 SCORE Funding Grant Application
DATE: December 6, 2011 for the December 12 City Council Meeting
INTRODUCTION
Attached is the 2012 SCORE Funding Grant application from the Ramsey County Department of Public
Health. The City of Maplewood has the opportunity to apply for a $78,753 grant to subsidize our waste
reduction and recycling efforts. The 2011 grant was in the amount of $77,683.
BACKGROUND
In 1989, the Minnesota Legislature adopted comprehensive waste reduction and recycling legislation
based on the recommendations of the Governor’s Select Committee on Recycling and the Environment
(SCORE). This set of laws, commonly referred to as SCORE, is part of Minnesota’s Waste Management
Act (WMA). The SCORE legislation has provided counties, including Ramsey County, with a funding
source to develop effective waste reduction, recycling and solid waste management programs. Ramsey
County in turn offers SCORE grants to cities to enhance or improve their waste reduction and recycling
efforts. The City of Maplewood annually has applied for and received SCORE grants which require us to
submit an annual report detailing recycling rates and our efforts to reduce solid waste through increased
recycling.
BUDGET IMPACT
The 2011 SCORE grant was used for the City’s recycling program and to help fund administration of the
trash collection system analysis. The 2012 grant amount is $78,753, is based upon a per capita basis, and
will help fund the City’s recycling program.
RECOMMENDATION
It is recommended that the City Council approve the 2012 SCORE Funding Grant application in the amount
of $78,753.
Attachment:
1. 2012 SCORE Grant Application
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Attachment 1
SAINT PAUL - RAMSEY COUNTY DEPARTMENT OF PUBLIC HEALTH
ENVIRONMENTAL HEALTH SECTION
2012 SCORE FUNDING GRANT APPLICATION
CITY/TOWNSHIP: City of Maplewood
CONTACT PERSON: Shann Finwall, Environmental Planner
ADDRESS: 1830 County Road B East, Maplewood, MN 55109
PHONE: 651-249-2304
FAX: 651-249-2319
EMAIL: shann.finwall@ci.maplewood.mn.us
SCORE GRANT REQUEST
1. What measurable goals does your municipality have for waste reduction and recycling activities in 2012? Please
describe how progress toward these goals will be measured and evaluated. At least ONE measurable goal must be listed.
Increase recycling participation at single-family locations. The City of Maplewood will be rolling out a new organized trash
collection plan beginning October 1, 2012. Education for the City’s existing recycling program and the new trash program will
focus on increasing single-family recycling as a way of reducing waste and saving resident’s money on their trash bill.
Progress will be measured by comparing 2012 recycling tonnage to 2011 tonnage.
In 2012, the City’s recycling partner, Tennis Sanitation LLC, is proposing a pilot project in one of the City’s neighborhoods to
pick up mixed recyclables in 30-gallon carts rather than the existing 16-gallon bins. Progress will be measured by comparing
recyclable tonnage before and after the project. The project will help Maplewood assess the best means of pick up methods
for recyclables as we move forward and are able to combine the trash and recycling programs into one contract.
Ramsey County awarded the City with 137 Bedford recycling bins as part of the Be Active! Be Green! Recycling Container
Project Grant. The recycling bins were placed in Maplewood parks and public spaces from May through August 2012.
Tennis Sanitation supplied three four-yard dumpsters at the pickup locations at Goodrich Park, Wakefield Park and Harvest
Park. The recyclables were pick up on a bi-weekly basis and collected 2.6 tons of recyclables through the end of October.
The items recycled were primarily plastic bottles since scavengers pick out the aluminum cans before the City is able to
empty the bins. There are approximately 72,000 16 ounce water bottles in one ton of plastic, which means that
approximately 186,000 plastic bottles were picked up from our parks and kept out of the waste stream. One ton of plastic
takes up 7.4 cubic yards of landfill space, which means that the City kept 19.2 cubic yards of waste out of a landfill or an
incinerator. The City will continue to measure the public space recyclable tonnage.
Promote the use of use Clear Stream (60 obtained from Ramsey County Grant) recycling containers at large events. The
City will use the Clear Streams for City sponsored events and will loan them to residents and organizations for use at their
events as well. Recycling tonnage at the City-sponsored events will be measured and compared with the 2011 tonnage.
2. Describe the activities a SCORE grant would be used for in your municipality and how these funds will enhance
your existing waste reduction and recycling programs. Identify expenses for activities within each applicable budget
category.
SCORE funds will be used to continue our existing curbside and multi-family programs, and to help fund the public space
and large event recycling in Maplewood.
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PROPOSED SCORE BUDGET—SCORE EXPENSES ONLY
ADMINISTRATION Total: $_____________
Please detail activities and expenses:
PROMOTION ACTIVITIES Total: $_____________
Please detail activities and expenses:
EQUIPMENT Total: $_____________
Please detail activities and expenses:
COLLECTION OF RECYCLABLES Total: $78,753.00
Please detail activities and expenses:
TOTAL SCORE GRANT Requested $78,753.00
RECYCLING BUDGET
3. Attach a copy of your 2012 municipal budget for all recycling activities, including all funding sources. If your governing
body has not adopted the budget, attach the most current draft budget. Exhibit 1
PUBLIC ENTITIES LAW COMPLIANCE
4. Attach a copy of the disclosure from your hauler(s), or a copy of the relevant portion of any contracts with haulers, that specifies
the facility at which waste collected from municipal facilities is deposited. Minn. Stat. § 115A.9302 requires haulers to disclose this
information to customers annually. Exhibit 2
RESOLUTION
5. Attach a resolution from your governing body requesting the SCORE funding allocation, or a certified copy of the official
proceedings at which the request was approved. SCORE grants agreements cannot be issued without such an attachment.
Shann Finwall
NAME OF PERSON AUTHORIZED TO SUBMIT GRANT
________________________________________________
SIGNATURE (electronic signature is acceptable)
Environmental Planner
TITLE
December 12, 2010
DATE
Applications will be considered complete when items 1 – 5 above are submitted and a signature is on file.
Please return the completed grant application form by DECEMBER 30, 2011.
SCORE Program
Saint Paul – Ramsey County Department of Public Health
Environmental Health Section
2785 White Bear Avenue N., Suite 350
Maplewood, MN 55109-1320
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CITY OF MAPLEWOOD, MINNESOTA
Department: Community Development 605
Program: Recycling 706
Program Description
Program Expenditure Highlights
2009 2010 2011 2012
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 50,874$ 64,673$ 85,460$ 80,500$
Commodities 14,872 2,282 7,390 10,400
Contractual Services 368,595 399,246 522,220 513,620
Depreciation - - - -
Other Charges 42,154 41,681 50,390 50,310
Total 476,495$ 507,882$ 665,460$ 654,830$
Percent Change 34.0% 6.6% 31.0% (-1.6%)
Full-Time Equivalent positions 0.70 0.60 0.68 0.60
2012 BUDGET
Fund # :
Program # :
To manage the solid waste and recycling programs to ensure compliance with regional and state rules and
regulations.
The reduction in personnel is due to the retirement of an employee who is not being replaced. The duties are
being shifted to the Envirnomental Planner. The program proposes an intern for assistance in upgrading
recycling and waste issues during the year. It is proposed to purchase $3,000 worth of compost bins for re-sale
at the Nature Center. Expenses cover the recycling contract plus an additional $60,000 is proposed for a
consultant to work on new organized trash hauling contract issues.
Program Expenditures by Classification
12%2%
78%
8%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
37
Exhibit 1
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Exhibit 2.a
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SERVICE AGREEMENT BETWEEN THE
CITY OF MAPLEWOOD
AND
ALLIED WASTE SERVICES OF NORTH AMERICA, LLC
(d/b/a Allied Waste Services of the Twin Cities,
A Republic Services Company)
FOR
COMPREHENSIVE RESIDENTIAL
TRASH COLLECTION SERVICES *
(*INCLUDING YARD WASTE AND BULKY WASTE COLLECTION SERVICES)
Exhibit 2.b
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INTRODUCTION
This Agreement is made this 28th day of November, 2011, between the City of
Maplewood, 1830 East County Road B, Maplewood, Minnesota 55109 (the “City”) and Allied
Waste Services of North America, LLC, A Republic Services Company, d/b/a Allied Waste
Services of the Twin Cities (the “Contractor”).
WITNESSETH:
WHEREAS, the City supports a comprehensive residential trash collection program
and desires that high-quality, cost-effective, trash collection services be available to all its
residents with transparent pricing and minimum City administration;
WHEREAS, on July 12, 2011 the City released a request for proposals (“RFP”) for
comprehensive trash collection services (incorporated herein to this Contract by reference);
WHEREAS, on August 2, 2011 the City released Addendum #1 (“Addendum”) to the
RFP (incorporated herein to this Contract by reference);
WHEREAS, on August 19, 2011 the Contractor submitted a proposal (“Proposal”) to
the City in response to the RFP (incorporated herein to this Contract by reference); and
WHEREAS, on August 30, 2011 the Contractor submitted responses to the City’s
questions about the Contractor’s proposal (incorporated herein to this Contract by reference);
and
WHEREAS, on October 10, 2011, the City Council authorized staff to begin
negotiations with the Contractor to develop a draft Contract.
NOW, THEREFORE, the City and Contractor mutually agree to this Contract, in
consideration of the mutual promises and covenants contained herein.
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21. Designated Disposal Facilities for Trash
The Contractor shall dispose of all trash collected in the City at a Resource Recovery
Facility consistent with the current Minnesota Waste Management Act (M.S. 115A),
Ramsey County Solid Waste Master Plan, Ramsey County facility operating contracts
and other Ramsey County policies.
The City intends that the designated Resource Recovery Facility at the onset of this
Contract for 2012 will be the Ramsey/Washington County Resource Recovery Facility at
Newport, MN.
If such a Resource Recovery Facility is not reasonably available, the Contractor will notify
the City immediately. The City will then contact Ramsey County for further direction and
current policy guidance. The City and Contractor may then negotiate a mutually
agreeable plan for trash disposal that is consistent with the requirements of this section
of the Contract.
22. Recovery or Disposal of Yard Waste and Bulky Items
Yard waste and bulky items shall be recovered as per the RFP; Ramsey County policies
and programs; and Minnesota State laws and policies. The Contractor shall make every
reasonable effort possible to recover bulky items (e.g., furniture, major appliances,
electronic waste) whenever possible instead of disposal.
The City may initiate an organic waste pilot collection program. The Contractor shall
participate with the City in the planning and design of this pilot collection project. Prices,
scope and schedule for any such additional separate collection services will be
negotiated as part of the planning for this project.
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AGENDA NO. G-3
AGENDA REPORT
TO: City Manager
FROM: Finance Manager
RE: Approval of Transfers to Close Funds for Capital Improvement
Projects for 2011
DATE: December 2, 2011
INTRODUCTION
Financial transfers and budget adjustments are needed to close two funds for capital
improvement projects that have been completed.
DISCUSSION
Project 05-29, Sewer Lift Station #18, has been completed. A transfer of $1,308.56 is
needed into the project fund from the Sanitary Sewer Fund, which financed the project.
Project 08-10, Carsgrove Meadows Streets, has been completed. There is a surplus
balance in the project fund (due to investment interest and project expenditures being
under budget). Surplus funds of $262,947.63 need to be transferred back to the
Environmental Utility Fund, Sanitary Sewer Fund and St. Paul WAC Fund, which financed
the project.
FINANCIAL IMPACT
There is no financial impact to the city as the proposal is to transfer money between funds.
RECOMMENDATION
It is recommended that the Council authorize the following:
(1) A transfer of $1,308.56 from fund 601 (Sewer) to fund 435 (05-29),
(2) A transfer of $85,470.00 from fund 501 (08-10) to fund 604 (EUF),
(3) A transfer of $150,830.00 from fund 501 (08-10) to fund 601 (Sewer),
(4) A transfer of $26,647.63 from fund 501 (08-10) to fund 407 (WAC),
(5) The appropriate budget changes.
Packet Page Number 46 of 204
AGENDA NO. G-4
AGENDA REPORT
TO: City Manager
FROM: Finance Manager
RE: Approval of Transfers for 2011
DATE: December 1, 2011
BACKGROUND
Unassessed Improvements: Transfers are made annually from the Sanitary Sewer
Fund, Environmental Utility Fund, and Water Availability Charge Fund-St. Paul Water
District to the Debt Service Funds for the costs of unassessed sanitary sewer, storm
water, and water improvements. When the tax levy for 2011 was adopted, a reduction
was made in the debt service tax levy for the anticipated transfers scheduled for 2011.
The transfers needed are as follows:
From To
Amount Fund Fund Series
$ 33,460 407 WAC–St. Paul Water District 342 2002B Bonds
15,860 407 WAC–St. Paul Water District 362 2010A Bonds
130,140 601 Sanitary Sewer 363 2010B Bonds
27,130 601 Sanitary Sewer 357 2007B Bonds
111,880 601 Sanitary Sewer 358 2008A Bonds
52,560 604 Environmental Utility 356 2007A Bonds
63,110 604 Environmental Utility 357 2007B Bonds
45,140 604 Environmental Utility 358 2008A Bonds
32,240 604 Environmental Utility 362 2010A Bonds
Community Center: On May 9, 2011, council gave approval to proceed with repairs and
improvements at the Community Center related to the locker rooms, duct cleaning and
pool upgrades. Funds were to come from the General Fund 2010 fund balance. The
following transfer is needed to finalize this project:
From To
Amount Fund Fund
$ 150,000 101 General Fund 602 Community Center
General Fund Transfers: With the limited resources available, the City has been
deferring capital items in order to maintain operations. This ultimately results in
Packet Page Number 47 of 204
additional maintenance costs and staff time because of the lack of resources and the
deteriorated state of our assets. The General Fund update presented to the Council at
the October 24, 2011 workshop anticipated an ending fund balance equal to 40% of
operating revenues. The 2012 budget is set to maintain this fund balance level. Staff is
recommending that in the event the City exceeds the 40% level for 2011, excess, one-
time money be transferred to Capital Funds to help fund deferred items. This will allow
the General Fund to retain a healthy fund balance within our fund balance policy
requirements, and direct resources to other funds where there are funding challenges.
Transactions for 2011 will be complete in early February 2012, and the transfers
recommended would be as follows:
From To
Fund Fund
101 General Fund - Police 442 Public Safety Expansion
101 General Fund – Fire 442 Public Safety Expansion
101 General Fund - Parks 405 Capital Improvement Projects
101 General Fund – Comm Dev 430 Redevelopment
101 General Fund – Bldg Maint (IT) 405 Capital Improvement Projects
The amounts are not yet known, but in no event would one of these transfers be
completed to bring the General Fund fund balance below 40% of operating revenues.
FINANCIAL IMPACT
There is no financial impact to the city as the proposal is to transfer money between funds.
RECOMMENDATION
It is recommended that the Council authorize the transfers listed above and direct the
Finance Manager to make the appropriate budget adjustments if needed.
P:\COUNCIL FILES\AGENDAS\2011\122-TRANSFERS.DOC
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Agenda Item G5
AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Steve Lukin, Fire Chief and Dave Thomalla, Police Chief
SUBJECT: Authorization to Purchase a Used Vehicle
DATE: December 5, 2011
INTRODUCTION
The police department is in need of a new SUV in order to accommodate all of the equipment
necessary to perform DOT inspections and unfortunately, they do not have the required dollars in
their 2011 budget to purchase a new vehicle.
In my discussions with Chief Thomalla, we decided we would move one used SUV from the fire
department to the police department; and between the two departments, we have sufficient funds
to go together to purchase one used SUV that will be placed in the fire department. Through this
collaboration, both of the departments’ needs will be met with a significant cost savings and each
department will contribute half of the purchase of a used vehicle out of its 2011 budget.
RECOMMENDATION
I recommend that the city council approve the expenditure of up to $30,000 to be used to
purchase one used vehicle for the fire department.
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/Dep. Public Works Director
Scott Schultz, Fleet Superintendent
SUBJECT: Approval to Purchase a Survey Truck and 1½ ton Truck
DATE: December 5, 2011
INTRODUCTION
The approved 2012 capital outlay budget includes funding for the replacement of the department’s
survey truck and a 1 ½ ton truck with plow and dump body. Council approval of these purchases is
required.
BACKGROUND
The 1993 survey truck is in need of replacement. The Engineering Division utilizes it year round for
transporting employees and equipment to and from Capital Improvement projects. This truck is heavily
involved with all stages of Capital Improvement projects from the feasibility study, design, construction
staking, and as built survey. The truck is also utilized in performing traffic studies and working with the
public on residential survey and engineering issues. The survey truck is equipped with lockable
compartments to protect the valuable survey equipment and tools used on a daily basis by the survey
crews. The 1993 survey truck with high mileage and significant wear and tear will be sent to state
auction.
The 1 ½ ton truck will replace a 1996 1 ton model with 74,278 miles that has considerable wear. This
truck is used by the Parks Department for year round maintenance including, snow plowing, towing
equipment for multiple park maintenance situations, and hauling various materials with the dump body.
The dump body will also be equipped with a removable salt spreader in the future for snow and ice
control throughout the City. The 1996 model with high miles and considerable wear will also be sent to
the state auction.
BUDGET
The 2012 capital improvement plan has $100,712 budgeted under project number PW09.030 for the
replacement of the two vehicles described above. Staff is requesting a purchase order be placed in
2011 to allow for anticipated delivery in 2012. Following are the costs of the replacements including
sales tax and delivery:
One 3/4 ton 4wd pickup and Survey box $38,802.87
One 1 ½ ton truck with plow and dump box $68,321.00
The total cost is $107,123.87. This is $6,411.87 above the estimated expenditure identified in the Fleet
Management fund. According to the finance manager, the fleet management fund can cover this total
purchase amount for 2012.
Agenda Item G6
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RECOMMENDATION
It is recommended that the city council give approval to enter into contracts with the following
vendors for these purchases under state contract:
Thane Hawkins Polar Chev. -One ¾ ton Silverado truck, MN state contract # 37909
Truck Utilities Survey truck body and equipment, MN state contract # 28617
Midway Ford -Ford 550 cab and chassis, MN state contract # 36177
Towmaster Truck Equip. - Dump body and equipment, MN state contract # 28619
Attachments:
1) Polar Chevrolet
2) Truck Utilities
3) Midway Ford
4) Towmaster
Agenda Item G6
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1801 E. County Rd. F, White Bear Lake, MN 55110 (651) 429-7791
Phone: 612.750.1275 Fax: 651.653.5511 Toll-Free: 866.299.8188
November 21, 2011
City of Maplewood
1830 East County Road B
Maplewood, MN 55109
Attn: Scott Schultz
Regarding your request for a contract price for a 2012 Chevrolet Silverado 2500 4x4 extended
cab, we have itemized the information you require:
STATE CONTRACT 37909:
ITEM/MODEL:
T29 Chevrolet Silverado CK20953 $22,820.80
CONTRACT EQUIPMENT:
6.0 liter gas V8 included
6 spd automatic transmission with grade control included
Electronic stability & trailer sway control included
3.73 open rear axle included
LT265/70R-17E all season tires included
Cruise control/tilt wheel included
AM/FM Stereo radio included
Air conditioning included
Full vinyl floors included
Vinyl split bench with center armrest(no storage) included
Daytime running lamps included
REVISIONS SUGGESTED:
Cloth split bench with center armrest (no storage) N/C
Camper mirrors 59.50
3.73 Locking rear axle 276.25
Engine block heater 63.75
Wiring for cab roof lamp 25.50
Interior dome & reading lamps STD
Standard ext/Ebony int N/C
TOTAL VEHICLE PRICE: $23,245.80
Specializing in State, county and local municipal sales
Agenda Item G6
Attachment 1
Packet Page Number 52 of 204
-2-
TRANSIT EXCISE TAX:
Transit excise tax 20.00
TOTAL WITH EXCISE TAX: $24,209.09
APPROXIMATE DELIVERY:
90 Days A.R.O.
IF YOU PURCHASE-WE NEED:
EXTERIOR COLOR CHOICE
PURCHASE ORDER OR LETTER OF PURCHASE
We are proud to point out that this pricing includes the standard Chevrolet powertrain warranty
of 5 years or 100,000 miles, whichever comes first. There is no deductible on this coverage.
Thank you for your consideration.
David L. Thomas
Fleet Sales Manager
Specializing in State, county and local municipal sales
Agenda Item G6
Attachment 1
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Attachment 2
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Agenda Item G6
Attachment 2
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Midway Ford Commercial rhwoitas@hotmail.com
Fleet and Government Sales emicek @rosevillemidwayford.com
2777 N. Snelling Ave. tswanson@rosevillemidwayford.com
Roseville MN 55113 djensen@rosevillemidwayford.com
Fax # 651-638-4880
Renee Woitas Ed Micek Travis Swanson Dan Jensen
651-315-0960 612-987-5778 651-343-5212 612-998-8229
C-98 Contract # 36177
Automatic Transmission Cab Lights
Upfitter Switches Air Conditioning
AM/FM Radio Wide Load/Trailer Tow Type Mirrors
Options Code Price Select Exterior Colors Select
School Bus Yellow x
Brake Controller 52B $184 x Vermillion Red F1
Snow Plow package 473 $68 x Forest Green Metallic GG
Cloth seats 1 $80 x Pale Adobe Metallic LQ
Limited Slip Diff X4L $288 x Tuxedo Black Metallic UH
Luverne Running Boards $399 x Sterling Grey Metallic UJ
XL Value Pkg 96V $476 x Ingot Silver Metallic UX
Side Airbag Delete 556 N/C x Oxford White Z1
High Cap Trailer Tow 535 $280 x Interior Colors
6.7L Diesel Engine 99T $6,140 x Steel only ccolor for XL
Daytime Run Lights 942 $36 x Extended Service Contracts Cost Select
Block Heater 41H N/C x 5yr/100000m F450/550 Gas 4x2 $1,420
5yr/100000m F450/550 Gas 4x4 $1,615
5yr/100000m F450/550 Diesel 4x2 $1,830
Option Total $7,951 5yr/100000m F450/550 Diesel 4x4 $2,370
More time and mileage options available
Base Price Totals You must have a active FIN code to participate in this
6.8L V10 $29,478.76 purchase contract : FIN code #
Options Price Totals $7,951.00 Purchase Order required prior to order placement
6.5% sales tax $2,432.93 Payment due upon agreed vehicle acceptance
Transit Impr Excise Tax $20.00
Tax Exempt Lic $42.50
Other Name of Organization
Document fee (if Midway to title) $75.00
Sub total per vehicle $40,000.19 Address
Number of Vehicles 1
Grand Total for all units $40,000.19 City, State, Zip
PO #
Contact Person/ Phone #
Acceptance Signature
Contact's e-mail address and fax #
Print Name and Title Date
Midway Ford Acceptance Signature Date
F550 4X4 -Regular Cab-Cab & Chassis (DRW) 60" Cab to Axle XL
Standard
Vehicle will include the following required OEM equipment if not part of standard base package.
Agenda Item G6
Attachment 3
Packet Page Number 56 of 204
61381 US Hwy. 12, Litchfield, MN 55355
Phone: 888-805-5971 / 320-693-7900
Towmaster, Inc.
Contact:Contact:
FAX: 320-693-7921 QUOTE State Contract Parts Dept. FAX: 320-693-5703
Other Charge:
Ship To:
651-249-2009
3088
MAPLEWOOD, CITY OF
1830 E COUNTY RD B
MAPLEWOOD, MN 55109
651-249-2000651-249-2000
651-249-2009
Cust#:
FAX:
Phone:Phone:
FAX:
Bill To:
MAPLEWOOD, CITY OF
1830 E COUNTY RD B
MAPLEWOOD, MN 55109
11388-TME
CO #Trk VIN MO #
Other Credit:Build Instructions:Freight Instructions:
F.O.B. Litchfield, MN
Reference No.Terms Appx. Ship Date
Salesman
PO#
NET 30 DAYS
Tim Erickson
11/29/2011
Order DateDate Created
11/29/2011
ATTENTION:
Net AmtQty
Scott Schultz
0.00%DescriptionPart No.Discount Rate:Price Each
7,980.00Body 096-FSS-36-15-23-AR4509901561 7,980.001
180.00Body acc Fixed (Center) strobe mt (on cabshield)9900213 180.001
1,478.00HOIST OMAHA STD 9' 515SF HOIST W/SUB FRAME, MOUNTING
KIT, LESS HYDRAULICS
9901446 1,478.001
1,972.00INSTALLATION OF DUMP BODY & HOIST FOR for CENTRAL HYD
SYS
9901455 1,972.001
97.00FMVSS LIGHT PKG9901110 97.001
241.00INSTALLATION OF FMVSS LIGHT PKG9901111 241.001
1,145.00Light warning Whelen RESPONDER R1LPHPA LIGHT BAR, fixed
mount, & wiring, Installed
9901422 1,145.001
387.00STROBE (2) TIR-3 INSTALLED IN TRUCK GRILL9901018 387.001
1,746.00Light warning Whelen DOT3504B (00006BPO) LED (2) 500 BTT (2) 500
LED Strobes, flasher module, & B stainless housings, Installed
9901423 1,746.001
375.00Snow Plow INSTALLATION OF V PLOW (CENTRAL HYD) lines to front
of truck bumper area
9901584 375.001
7,176.00VALVE 2010 Hoist, Boss V-Plow, TJ6, and SSC-1100 Sander Control,
HYD KIT
9901094 7,176.001
2,399.00Installation Hydraulics and Control packages with PLOW Feature9901098 2,399.001
587.00Fenders M1900 W/Brkts for 19.5" Installed9901171 587.001
171.00MEDIUM duty Hitch Plate assembly1918065 171.001
94.00Hitch Combo Pintle/Ball (2") Installed9900777 94.001
143.00Hitch 6 contact Standard Round socket installed9900765 143.001
136.00ICC BUMPER9901112 136.001
192.00INSTALLATION OF ICC BUMPER9901113 192.001
Page 1
Agenda Item G6
Attachment 4
Packet Page Number 57 of 204
61381 US Hwy. 12, Litchfield, MN 55355
Phone: 888-805-5971 / 320-693-7900
Towmaster, Inc.
Date:Accepted By:
$0.00Freight
Other Credit (see above):
$1,821.81Visit us online at www.towmaster.com
$0.00Discount:
$0.00
Sales Tax:
Net Cost:$26,499.00
NOTE: If changes are made to an order after a P.O. has
been issued, a FEE may be assessed and a revised or new
P.O. MUST BE submitted to reflect changes.
$28,320.81
$0.00
$26,499.00Price:
Total:
Other Charge (see
Page 2
Agenda Item G6
Attachment 4
Packet Page Number 58 of 204
“Where Craftsmanship, Service, & Expertise Equals Value For You!”
61381 US Hwy 12 • Litchfield, MN 55355
Toll Free: 888.805.5971
Ph: 320.693.7900 • Fax: 320.693.7921
www.towmaster.com
Equipment Specifications
Ref: Quote #11388-TME
MAPLEWOOD
MODEL: 096-EDGE-FSS
DIMENSIONS:
9'6" long x 96" wide O.D.
FRONT PANEL:
40” high, 10ga Stainless steel construction, with reinforced top edge, including a slotted (full-width) viewing window.
Provisions for Oblong (rubber mounted) Brake-Tail-Turn lights included on backside of front panel. Conduits installed for
warning and B-T-T lights. LH trip lever installed for linkage system. (SEE ALSO CABSHIELD)
SIDES:
15" high, 12ga Stainless steel construction, boxed (tubular) top rail, 6” tall side board pockets, 180° drop with greasable
hinges at floor line, rubber bumper stops, and sloped (boxed) self-cleaning rubrails. Dual cam style locks (1 each end)
with handle covers installed. Note: Cam locks to include grease fittings for lubrication.
TAILGATE:
24” high, 10ga Stainless steel construction, reinforced top edge, ½” upper hinges, 1-1/4" dia top & bottom pins, Lever top-
pin release system w/spring loaded lock, 3/8" alloy spreader chains, & Forged steel latches.
FLOOR:
3/16" HARDOX-450 steel, 1 piece construction, with 4” x 2” tubular Stainless Steel side rails. Integral tie-down/support
brackets from floor to side rails included.
UNDERSTRUCTURE:
C6" x 8.2#/ft structural channel longsills, cross-member-less design, with gussets welded to front and rear aprons.
REAR BOLSTER:
Full depth and width, 7ga Stainless steel construction, with provisions for OEM stop/tail/turn lights and rubber mount
clearance lights.
PREP/PAINT:
Exterior Acid Washed and left in Mill Finish. Underside blasted, Seam Sealed, Urethane primed and painted w/Gloss
black Polyurethane.
LIGHTS/WIRE: (Basic)
FMVSS 108 compliant, rubber mounted LED clearance lights, LED Cluster of 3, w/Factory sealed wire harness, Ground
strap, Oblong rubber mounted L.E.D. Brake-Tail-Turn lights (at front panel), Installed with OEM tail lights provided by
chassis.
MUD FLAPS:
Rear of rear tires, attached to mounts. (SEE ALSO FENDERS)
FENDERS:
Minimizer M1900B black poly fenders with mounting brackets, installed over rear wheels.
CABSHIELD: (Integral)
1/4 type, 12" cabshield, Integral with front panel, w/Center fixed strobe brkt. [SEE ALSO STROBE SYSTEM]
Agenda Item G6
Attachment 4
Packet Page Number 59 of 204
“Where Craftsmanship, Service, & Expertise Equals Value For You!”
61381 US Hwy 12 • Litchfield, MN 55355
Toll Free: 888.805.5971
Ph: 320.693.7900 • Fax: 320.693.7921
www.towmaster.com
HOIST:
Omaha Standard/Palfinger Model: H515SF (for Central Hyd) Overhang: 6”, Dump angle: 45°, Single acting, W/rear hinge
point & OSHA approved safety prop.
PUMP:
Engine mounted, 12 volt Clutch driven, Gear type.
VALVE:
Make: Force America Model: VT2010, multi-function, open-center type. Providing control for: Box Hoist, Plow Lift, Plow
Angle, Plow Scoop/Vee, & Tool Circuit, Including Relief on Hoist, & external VT valve Enclosure.
CONTROLS: (Electronic)
Force TJ6 tethered Plow control w/electronic switches for Hoist and Tool Circuit, tower mounted off cab floor.
RESERVOIR:
15 gal Carbon Steel, VT, frame mounted, w/sight/level gauge, filler-breather, magnetic drain plug, 100 mesh suction
screen, and gate type shut off valve. Filled with DEXRON III hydraulic oil.
FILTRATION:
Return line type, In-Tank (VT) mounted, w/replaceable element, & condition indicator installed.
PLUMBING:
1-1/4” suction line, 3/4" main pressure line, 1" return line, balance to match component port sizing requirements. All
swivel fittings are 37° JIC or dry-seal type.
REAR HITCH:
12" x 5/8" Formed, steel pull plate w/bracing to truck frame, Safety chain D-rings, 2” Combo Pintle-Ball hook, 6 contact
female electrical socket, Hookup of OEM Electronic brake controller (in cab), wired to rear electrical socket. Note: Center
pin for Brakes.
STROBE SYSTEM:
WHELEN R1LPHPA All L.E.D. Responder light bar w/Amber light heads on cabshield (center) front mount. WHELEN
DOT3504B rear system, ‘B’ type STAINLESS STEEL housings mounted in rear corner posts, w/Amber lights. (2) TIR-3
Amber lights mounted behind front grill. Flasher module mounted in cab, with OEM switches used. NOTE: OEM tail lights
will be mounted at or near stock position.
SNOWPLOW:
Hoses and fittings from Central Hydraulic system to front bumper area provided and installed, terminated with quick
couplers for Boss V-Plow.
WARRANTY:
24 Months (from In-Service/Invoice Date), on all components, equipment, and services sold by and installed by
TOWMASTER (or its assigned subcontractors). This includes: Dump Body, Hoist, Hydraulic System, Controls, Lighting, &
Snow Fighting Equipment.
Specifications Accepted by: ___________________________________________________ Date: _________________
Agenda Item G6
Attachment 4
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Dep. Public Works Director
Steven Love, Assistant City Engineer
SUBJECT: Approval of Amendment No. 8 to Saint Paul Regional Water Service
Agreement
DATE: November 28, 2011
INTRODUCTION
On August, 2010, Public Works staff, on behalf of the City of Maplewood Fire Department, began working
with Saint Paul Regional Water Services (SPRWS) regarding a request to change the necessary standards
for all new or replacement fire hydrants in the City of Maplewood to require the large diameter connection
to be a 4” Storz connection. The Council will consider approving Amendment No. 8 to the Agreement
between the Saint Paul Board of Water Commissioners and the City of Maplewood. Amendment No. 8
establishes the necessary language to include one Storz connection on all new or replacement hydrants.
DISCUSSION
The City of Maplewood and the Board of Water Commissioners for SPRWS entered into an agreement
dated October 30, 1996 for the provision of water service by the Board to properties within the City of
Maplewood. Amendment No. 8 requires that all new and replacement hydrants include one Storz
connection. A Storz connection serves as a valuable time saving tool to our emergency responders. This
connection allows fire department personnel to connect a hose to a hydrant with a fast quarter turn
connection without the use of an adaptor. The Storz connection also eliminates leakage, cross-threading,
and various hose connection problems.
SPRWS’s Board of Water Commissioners approved Amendment No. 8 at its November 15, 2011 meeting.
The proposed amendment does not represent an increase in costs to the City as the amendment is a
change in standards for new or replacement hydrants installed by SPRWS. This amendment will ensure
the safety of the public and save time in responding to emergencies within the City of Maplewood.
RECOMMENDATION
It is recommended that council approve the attached Amendment No. 8 to the Agreement between the
Saint Paul Board of Water Commissioners and the City of Maplewood.
It is further recommended that the council authorize the mayor and city manager to sign Amendment No. 8
to the Agreement between the Saint Paul Board of Water Commissioners and the City of Maplewood
signifying council approval. Minor changes to the amendment can be made if reviewed and approved by
the City Attorney.
Attachment:
1. Amendment No. 8 to the Agreement between Board of Water Commissioners and City of Maplewood
Agenda Item G7
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, Dep. Public Works Director/City Engineer
SUBJECT: Approval of Resolution Directing Schedule Extension, Change Order No. 1,
Gladstone Phase I Improvements, City Project 04-21
DATE: December 6, 2011
INTRODUCTION
The city council will consider adopting a resolution approving a project schedule change from the
approved contract with Lunda Construction Company for the Gladstone Area Phase I Improvements,
City Project 04-21.
DISCUSSION
The council awarded a construction contract to Lunda Construction Company for the Gladstone Area
Phase I Improvements, City Project 04-21, on June 27, 2011. The contract documents specified
substantial completion of the project on November 11, 2011 and project completion on November 25,
2011.
As a result of delays in private utility relocations necessary for the bridge construction, Lunda was
unable to complete the project per the contract completion dates. Change Order No. 1 modifies the
substantial completion date to November 30, 2011 and the project completion date to June 30, 2012.
Lunda has satisfied the requirements of substantial completion by re-opening Frost Avenue and the
bridge to traffic on November 30, 2011.
BUDGET
No funding is required for this action.
RECOMMENDATION
It is recommended that the council adopt the attached resolution approving the extension of the project
schedule for the Gladstone Area Phase I Improvements, City Project 04-21, and authorize the mayor
and city manager to sign Change Order 1.
Attachments:
1. Resolution
2. Change Order Number 1
Agenda Item G8
Packet Page Number 67 of 204
RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 04-21, CHANGE ORDER NO. 1 – SCHEDULE EXTENSION
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 04-21, Gladstone Area Phase I Improvements, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Improvement Project 04-21, Change Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The mayor and city manager are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 1 which is an extension of the project
schedule from November 25, 2011 to June 30, 2012.
Adopted by the Maplewood City Council on this 12th day of December 2011.
Agenda Item G8
Attachment 1
Packet Page Number 68 of 204
Page 1 of 2
CHANGE ORDER
CITY OF MAPLEWOOD
DEPARTMENT OF PUBLIC WORKS
PROJECT NAME: Gladstone Area Phase I Improvements
PROJECT NO: City Project 09-21, S.P. 6230-28/138-010-17
CONTRACTOR: Lunda Construction Company
CHANGE ORDER NO.: One (1)
DATE: November 11, 2011
The following changes shall be made in the contract documents:
MODIFY THE AGREEMENT AS FOLLOWS:
ARTICLE 3. CONTRACT TIME
3.1.1 Phase 1 Construction
a. The work on Frost Avenue from TH 61 to Phalen Place and on East Shore Drive from
Adele Street to Frost Avenue shall begin on or around June 20, 2011. The date of
substantial completion for the project is November 30, 2011.
To meet the requirements of Phase 1 substantial completion, bridge and roadway work shall
be completed to allow Frost Avenue to be opened to traffic by November 30, 2011.
Additional work may occur after November 30, 2011; however work must occur under traffic.
3.1.2 Project completion
Project completion shall be on or before June 30, 2012.
To meet the requirements for project completion, all storm and sanitary sewer and watermain
construction shall be completed, tested, and approved. In addition, all bridge and roadway
work and all restoration and required project cleanup and final punch list items shall be
completed.
3.2 Liquidated Damages
The City and Contractor recognize that time is of the essence as concerns this agreement and
that the City may incur financial loss if the work is not completed within the times specified, plus
any extensions thereof allowed. They also recognize the delays, expense, and difficulties
involved in proving in a legal or arbitration proceeding the actual loss suffered by City if the work
is not completed on time. Accordingly, the City and the Contractor agree that liquidated damages
for delay shall apply as indicated in Section 1807 in the Mn/DOT specifications. Liquidated
damages as indicated shall apply daily for each day that work remains uncompleted after
expiration of the time specified. This is not a penalty. Section 1807.2 Waiver of Liquidated
Damages of the Mn/DOT specification shall NOT apply to this project.
a. If the Contractor fails to meet the requirements for substantial completion of Phase 1 by
November 30, 2011, the Contractor shall pay the City $1000 for each day that expires after
that time. Winter suspension provisions detailed in Section 1807 of the Mn/DOT specification
shall NOT apply for this project. Liquidated damages shall apply after November 30, 2011
until the requirements for completion have been met.
b. If the Contractor fails to meet the requirements for project completion by June 30, 2012, the
Contractor shall pay the City $1000 for each day that expires after that time. No reduction in
retainage shall be permitted until the requirements of project completion have been met.
Agenda Item G8
Attachment 2
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Page 2 of 2
Liquidated damages shall apply after June 30, 2012 until the requirements for completion
have been met.
Recommended By: Kimley-Horn and Associates, Inc.
By: Date:
Agreed to By: Lunda Construction Company
By: Date:
Approved By: City of Maplewood
By: Date:
Mayor
By: Date:
City Manager
Agenda Item G8
Attachment 2
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Dep. Public Works Director
Steven Love, Assistant City Engineer
Jon Jarosch, Civil Engineer I
SUBJECT: Approval of Resolution Reducing Retainage on Existing Construction
Contract, Western Hills Area Street Improvements, City Project 10-14
DATE: December 5, 2011
INTRODUCTION
The construction contract with T.A. Schifsky and Sons, Inc. for the Western Hills Area Street
Improvements (City Project 09-15) is mostly complete. The contractor has requested, by written notice,
a reduction in contract retainage from 5% to 1%. The council will consider the attached resolution
authorizing reduction of the contract retainage.
BACKGROUND
On May 9, 2011, the city council awarded T.A. Schifsky and Sons, Inc. a construction contract for utility
and roadway improvements in the amount of $5,406,359.31. The following change orders have been
approved by the city council:
Change Order #1: $29,307.90 Approved 7/11/2011
Change Order #2: -$54,634.80 Approved 8/22/2011
Total Change Order: -$25,326.90
The revised approved awarded construction contract total is $5,381,032.41.
DISCUSSION
The contractor has fulfilled a majority of their obligation to punch list items and other required project
contract work for the remainder of the year. A reduction in contract retainage to 1% is justified based
on the amount of completed work and remaining punch list items to be completed.
BUDGET IMPACT
An adjustment in retainage does not increase or decrease the total approved contract amount. No
contract or budget adjustments are needed.
RECOMMENDATION
It is recommended that the city council approve the attached resolution directing the City Engineer to
reduce retainage on the existing construction contract for City Project 10-14 to 1%.
Attachments:
1. Resolution
2. Location Map
3. Contractor Letter
Agenda Item G9
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RESOLUTION
DIRECTING REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT
PROJECT 10-14
WHEREAS, the City Council of Maplewood, Minnesota has previously ordered Improvement
Project 10-14, Western Hills Area Street Improvements, and has let a construction contract pursuant to
Minnesota Statutes, Chapter 429, and
WHEREAS, the contractor, T.A. Schfisky and Sons, Inc., has requested, by written notice, a
reduction in contract retainage,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the retainage within the construction contract is hereby authorized to be reduced, at
the discretion of the City Engineer, from 5% to 1%.
Adopted by the council on this 12th day of December, 2011
Agenda Item G9
Attachment 1
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Agenda Item G9
Attachment 2
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2370 E. Hwy 36 ● North St. Paul, MN 55109
Phone: 651-777-1313 ● Fax: 651-777-7843
Retainage
Re: Western Hills Area Street Improvement, City Project 10-14
Date: 12.05.11
Project #: 11-013
Article 3. Contract Time
Location: City of Maplewood
Re: Request for Reduction in Retainage
Jon Jarosch-
T.A. Schifsky & Sons is requesting the retainage be reduced from 5% to 1% for the next pay application.
Thank you,
Jon Hager & Rob Stangler
T.A. Schifsky & Sons, Inc.
Agenda Item G9
Attachment 3
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Agenda Item G-10
AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Terrie Rameaux, HR Coordinator
Chuck Ahl, Assistant City Manager
RE: Resolution for Implementation of Revenue Ruling 2004-55 Arrangement
used with Employee Long-Term Disability Plan and amending Disability
Plan and Summary Plan Documents
DATE: December 6, 2011
BACKGROUND
As part of the City’s annual renewal process for employee insurance benefits, the Insurance
Labor-Management Committee (LMC) met several times to discuss employee benefits for
2012, in particular options to enhance the City’s long-term disability benefit which is a city-paid
benefit. An option the Insurance LMC proposes to implement is a Revenue Ruling 2004-55
Arrangement.
Our long-term disability insurance carrier, Assurant, along with our agent for this benefit,
OCHS, Inc. presented this tax advantaged disability plan and how it can benefit an employee
to the Insurance LMC. Currently, if an employee becomes disabled and starts to collect a
disability benefit, it is taxed. Under the 2004-55 Arrangement, employees have the option to
elect to have 100% of the premium for the Disability Plan paid with their after-tax dollars. This
is accomplished by adding the cost of the premium to the employee’s gross taxable wages.
The increase in the taxable wages will be subject to income and employment taxes and
withholding.
Example: For an employee who makes $60,000 per year or $5,000 per month, the monthly
LTD premium paid by the City would be roughly $23. That $23 would be added to the
employee’s gross taxable wages. The potential monthly benefit this employee would receive
from LTD would be $3,000. The advantage for the employee is paying much less tax on the
monthly premium of $23 (or a total annual premium of $276), versus the tax on a monthly
benefit of $3,000.
RECOMMENDATION
It is recommended that the City Council approve the attached resolution implementing the
Revenue Ruling 2004-55 Arrangement as part of the City’s Long-Term Disability Plan
including amending the Disability and Summary Plan documents, as well as approving the
attached Summary Material Modification for distribution to the employees.
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RESOLUTION
WHEREAS, the City of Maplewood (hereafter the “City”) has an existing long-term disability
(hereafter the “Plan”) for the exclusive benefit of its employees as part of the City’s employee
benefits package, and
WHEREAS, the City now desires to designate the Plan as a Revenue Ruling 2004-55
Arrangement.
WHEREAS, this Ruling will provide employees the choice for tax certainty for any disability
benefits that may be received from the Plan.
NOW THEREFORE BE IT RESOLVED THAT, effective the upcoming Plan year starting
January 1, 2012 and all future Plan years, the Plan shall be and hereby is designated as a
Revenue Ruling 2004-55 Arrangement such that it shall be operated and maintained in
accordance with all requirements of such Revenue Ruling 2004-55;
FURTHER RESOLVED, that the Plan be amended in the form attached hereto, referred to as a
Summary of Material Modification, as required to comply with the provisions of Revenue Ruling
2004-55;
FURTHER RESOLVED, that the designated person(s) for the City is authorized and directed to
take any other action deemed necessary or helpful to implement this resolution including
amending the Disability and Summary Plan documents;
FURTHER RESOLVED, that the City shall also provide the Summary of Material Modification
document to all employees as part of their benefits package for the upcoming Plan year
effective January 1, 2012 and all future Plan years.
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Summary of Material Modification: This document is a Summary of Material Modifications (“SMM” intended to notify
employees of important changes made to the City of Maplewood Long-Term Disability Plan (the “Disability Plan”).
This SMM is provided to all participants in accordance with the Department of Labor Regulations. You should take
time to read this SMM carefully and keep it with the copy of your Summary Plan Description for the Disability Plan.
Long-Term Disability Plan
Sponsored by the City of Maplewood
Amendment to Summary Plan Document for Disability Plan
Designation of Revenue Ruling 2004-55 Arrangement
Effective for Plan Year Beginning on and after January 1, 2012
The City of Maplewood (“Employer”) sponsoring this Long-Term Disability Plan (“Disability
Plan”) designates this Disability Plan as intended to be operated in accordance with Revenue
Ruling 2004-55, effective as of the date specified above (“Plan Year Effective Date”)
In accordance with this designation of the Revenue Ruling 2004-55 Arrangement, all employees
eligible to participate in the Disability Plan will be required to make a written irrevocable election
prior to the beginning of the Plan Year Effective Date. The employees must either:
Elect to have Employer continue to pay 100% if the premium for the Disability Plan coverage so
that the electing employee will not pay any of the premium for the Disability Plan coverage with
after-tax dollars; OR
Elect to have 100% of the premium for the Disability Plan coverage paid with after-tax dollar so
that any disability benefits that the employee may receive in such Plan Year shall not be taxable
as income to the employee for that year.
Once a written election is made by an employee, the election will automatically “carry over” to all
future Disability Plan years that the employee is eligible to participate in the Disability Plan
unless the employee makes a subsequent written election to change a previous election. Any
change of election will not be effective until the beginning of the next succeeding Disability Plan
Year.
For each employee who elects to have 100% of the premium for the Disability Plan coverage
paid with after-tax dollars, Employer will:
1) Increase the employee’s gross taxable wages by adding 100% of the cost of the
employee’s Disability Plan coverage premium to the employee’s taxable wages.
2) Any disability premiums added to the employee’s gross taxable wages will be subject to
income and employment taxes and withholding.
Approved this 12th day of December 2011.
Maplewood City Council
By: ______________________________________
Its: ______________________________________
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Agenda Item G-11
AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Terrie Rameaux, HR Coordinator
Chuck Ahl, Assistant City Manager
RE: Resolution to Approve the Insurance Labor-Management
Committee’s (LMC) Recommendations for Employee Insurance
Benefits for 2012
DATE: December 6, 2011
BACKGROUND
The City recently went through their annual renewal process for employee insurance
benefits and received renewal proposals from all our carriers. The Insurance Labor-
Management Committee met several times and reviewed and discussed providers,
rates and benefit levels. After several discussions and some negotiations by our
insurance agent, Financial Concepts, Inc., the LMC proposed the following changes
effective January 1, 2012:
Health Insurance:
The Insurance LMC proposes to continue with Medica as the health care provider.
The LMC decided to go to market. However, due to high claims experience, either the
big carriers declined to bid or couldn’t beat Medica’s final renewal.
Medica’s initial renewal came in at a 29.3% increase across the board for the three
options. The City had a guaranteed rate cap of 15% for 2012. Financial Concepts,
Inc. negotiated with Medica and the best Medica would do is the 15% rate cap plus
include the City the Core+ Program. Generally, there is a fee charged per member
per month for this program. However, Medica agreed to waive this fee as part of
negotiations. The Core+ Program is an enhanced value-based program which will
provide an opportunity to drive a higher level of employee participation through the
current My Health Rewards (gift cards), the online health assessments and health
topics, health coaching sessions, online personal health scorecards, and free
biometric assessment to members. By participating in the Core+ Program, the City
could be eligible for rate caps or trend reductions based on employee participation in
the upcoming year. This added program will not only work great with our current
Wellness Program, but it will also provide a great opportunity to increase employee
participation in the Wellness Program.
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The Insurance LMC proposes to also include two new options—a high deductible
option but in the Elect or Essentials networks. These two new options only had a
5.8% increase. As it stands, over 58% of our current members—employees, spouses
and dependents, already utilize physicians within either the Elect or Essentials
networks. If employees switch to one of these two options, the City would save
approximately $560/year per employee for single coverage and approximately
$970/year per employee for those who have family coverage per month. The
employee who has family coverage would save over $400 per year out of their pocket
in premiums.
The Insurance LMC also proposes to eliminate the two co-pay plans currently utilized
by three retirees only, as they are no longer cost-prohibitive to the City or the
employee. The retirees currently in the co-pay plans will have the option to enroll in
one of our three plans—High Deductible Open Access, High Deductible in the Elect,
or Essentials networks.
Dental Insurance:
The Insurance LMC proposes to continue with HealthPartners as the dental provider.
HealthPartners came in initially with a 10% increase. FCI went back to try and
negotiate a lower increase. However, due to some large dental claims this year, they
were not able to negotiate anything lower than the 8% increase. Therefore, the
Insurance LMC decided to stay with HealthPartners as our dental provider.
Long-Term and Short-Term Disability:
Long-term disability is a City-paid benefit. The City’s current carrier is Assurant.
However, due to the large number of long-term disability claims the city has incurred
over the past few years, we will experience a 40% increase in premiums for 2012.
The Insurance LMC discussed several plan design options to reduce the premium.
However, because a mutual agreement couldn’t be reached as to a new plan design,
the Insurance LMC proposes to stay with Assurant and the current LTD plan in place.
The City also has short-term disability with Assurant. This is an optional employee-
paid benefit. There is no change in premiums for this coverage. The Insurance LMC
proposes to stay with Assurant for short-term disability coverage.
The Insurance LMC is proposing to designate our long-term disability plan as a “2004-
55 Arrangement.” This plan offers employees the option to elect to pay taxes on the
City- paid premium using the employee’s post-tax dollars. This would result in
receiving an LTD benefit that is tax free to the employee. This would be an
irrevocable election in writing that is voluntarily made by the employee each year
during open enrollment for the upcoming year.
The 2004-55 Arrangement works by adding the long-term disability insurance
premium normally paid by the City to the employee’s taxable wage base. The
employee is taxed on their wages and the premium. Then any LTD benefit they might
receive would be tax free. This can be a significant saving to the employee. As an
example, if an employee grosses $5,000 per month, the premium paid by the City that
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would be added to the employee’s taxable wages would be $23 for the month. The
monthly benefit an employee would receive based on these wages would be $3,000.
So, it is definitely a benefit to “gross up” the employee’s wages taking into account the
additional tax on the $23 per month versus the tax on an LTD benefit of $3,000 per
month.
Life Insurance:
The City was required to go out for bid for City-paid life insurance in accordance with
the State statute requirement every five year and this was the year to comply. Only
two carriers chose to bid—our current carrier, Minnesota Life, and Madison National
Life. After reviewing the bids, the Insurance LMC is proposing to continue with
Minnesota Life as their rates actually came back even lower than their initial renewal.
Minnesota Life is through a pool affiliated with the League of MN Cities. There is also
slight decrease in rates for optional employee supplemental life and spouse life
insurance. The rates for dependent life will remain unchanged.
Vision Care Plan:
The Insurance LMC proposes to stay with Avesis as its carrier for vision. This is an
employee-paid option and the rates will remain unchanged.
Long-Term Care Insurance:
The Insurance LMC proposes to continue our long-term care insurance contract with
CNA through a pool affiliated with the League of MN Cities. The rates remain
unchanged.
Budget Impacts
The health care portion of employee benefits is the most significant portion of the
benefit package provided to employees. Each of these benefits is provided based
upon the collective bargaining process. All seven bargaining contracts will be entering
their second year in 2012, so these benefit costs are not negotiable items as they are
established in the contract. The first year of the contract [2011], employee benefit
expenses remained steady with a minor increase of $9,000. The current packages
reflect a major increase in expenses to the City’s Employee Benefit’s Fund. The
health care package could see an increase of as much as $200,000, although the
provision of the Medica Elect/Essential option could decrease this amount by as much
as $100,000 depending upon the number of employees that elect this option. The
Dental benefit increase will cost the Employee Benefits Fund about $15,000, while the
long-term disability benefit is another $14,000 impact. Thus, our combined expense
for employee benefits in 2012 will range from $130,000 to $230,000 depending upon
participation in the Medica Elect/Essential program. The original 2012 Budget
included a $125,000 allocation planned for these expenses, while the 2011 Budget
included a 5% increase, so the Employee Benefits Fund should be adequately set to
handle these costs in 2012. The Finance Manager has adjusted budgets accordingly
to handle an impact that may approach $230,000 in 2012.
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Budget Impacts Discussion
The Employee Benefits Fund will still show a negative balance ending 2011. This
Fund has shown a negative balance in previous years and fluctuates from positive to
negative as expenses increase and decrease. The proposed expenses from these
contracts can be adequately handled within this fund. The issue is that this is not
sustainable on the long term at these types of increases. Due to the collective
bargaining process, the Council is limited in their options in considering these benefits
packages. Approval is recommended. Our negotiations with employees will begin in
July-August 2012 for 2013 and 2014 contract years and will need to focus primarily on
these major increases and controlling any future increases in these benefits.
RECOMMENDATION
It is recommended that the City Council approve the Insurance Labor-Management
Committee’s recommendations to be effective January 1, 2012.
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RESOLUTION
Be it resolved that the Maplewood City Council hereby affirms the recommendations of
Insurance Labor Management Committee regarding 2012 employee insurance benefits
for the City of Maplewood.
Approved this 12th day of December 2011.
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Agenda Item G12
MEMORANDUM
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Director of Parks and Recreation
Ann Hutchinson, Lead Naturalist
DATE: November 22, 2011
RE: Resolution Accepting Donation from East St. Paul Parks Lions
INTRODUCTION
A donation of two large oak trees valued at $500 was donated to the Maplewood Nature
Center. The trees were planted by the East St. Paul Parks Lions to replace some of the
large oaks felled by oak wilt.
Minnesota State Statute 465.03 states that gifts to municipalities shall be accepted by
the governing body in the form of a resolution by a two-thirds vote.
CONSIDERATION
Approve the following resolution accepting the donation of two large oak trees valued at
$500 to the Maplewood Nature Center.
RESOLUTION
ACCEPTANCE OF DONATION
WHEREAS the City of Maplewood and the Parks and Recreation Department has
received a donation of two large oak trees valued at $500 to the Maplewood Nature
Center.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes
the City of Maplewood, Parks and Recreation to accept this donation.
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AGENDA - G13
AGENDA REPORT
TO: City Manager
FROM: Finance Manager
DATE: November 29, 2011
RE: Governmental Accounting Standards Board (GASB) Stmt 54 Implementation
a. Adopt Fund Balance Policy
b. Approve Resolution Committing Specific Revenue Sources in Special
Revenue Funds
INTRODUCTION
The Governmental Accounting Standards Board (GASB) issued Statement No. 54, Fund
Balance Reporting and Governmental Fund Type Definitions, to address issues related to how
fund balance was being reported and to clarify the definition of the governmental fund types.
GASB Stmt No. 54 is required to be implemented for the year ending December 31, 2011.
Council must approve a resolution committing specific revenue sources in Special Revenue
Funds and staff is asking Council to adopt a Fund Balance Policy to address the new
requirements.
BACKGROUND
GASB 54 separates fund balance into five new categories. Under the old standards there were
three categories: Reserved, Designated and Undesignated. The new categories are more
descriptive and focus on how the City plans to use its resources. They are:
Nonspendable fund balance – amounts that are not in a spendable form or are required to be
maintained intact. An example of nonspendable fund balance is inventory. Inventory cannot be
spent without being converted to cash first.
Restricted fund balance – amounts subject to externally enforceable legal restrictions. An
example of restricted fund balance is grant proceeds required to be spent for a specific purpose.
Committed fund balance – amounts that can be used only for the specific purposes determined
by a formal action of the government’s highest level of decision-making authority (City Council).
Commitments may be changed or lifted only by the government taking the same formal action
that imposed the constraint originally.
Assigned fund balance – amounts a government intends to use for a specific purpose; intent
can be expressed by the government body or by an official or body to which the government
body delegates the authority (City Manager, Asst. City Manager and/or Finance
Manager/Director).
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Unassigned fund balance – residual amounts that are available for any purpose in the general
fund. This category can only be found in the general fund, as by being in any other fund, the
City has stated its intent to use it for the purpose of that fund.
Committed, assigned and unassigned fund balance combine to make unrestricted fund balance.
Changes due to GASB 54
This does not change how the City of Maplewood conducts business. All of the changes will be
from a presentation standpoint in the City’s Comprehensive Annual Financial Report (CAFR)
and the Fund Balance Policy. Other than the new classification being presented in the CAFR,
here are the few changes to note.
One change will be related to the City’s Legal Contingency Fund. This fund was originally
classified as a Special Revenue Fund. Under GASB 54, this fund no longer met the definition of
a Special Revenue Fund, as there were no specific revenue sources. The fund was reclassified
as an Internal Service Fund and renamed the Risk Management Fund. It will be used to
account for revenues and expenditures related to servicing the City’s general insurance and risk
management needs and will better manage any fluctuations in premiums, claims and
deductibles.
The second change is related to fund balance commitments. To meet the Special Revenue
Fund definition, a fund must have “specific revenue sources that are restricted or committed to
expenditures for specified purposes”. This requires the Council to adopt a resolution
“committing” specific revenues to each of the special revenue funds prior to the end of the year.
The commitments made by the Council cannot change without Council taking similar action to
remove them.
The final change to note is related to the City’s Fund Balance Policy. The policy needs to be
revised to authorize the City Manager, Asst. City Manager and/or Finance Manager/Director to
assign fund balance to reflect the City’s intended use of funds. This does not change the
authority to actually spend resources, but to assign resources for a presentation standpoint only.
The Fund Balance Policy also needs to include how the City intends to use its resources when
multiple categories of fund balance are available.
RECOMMENDATION
Staff recommends adoption of the attached Fund Balance Policy and approval of the attached
resolution committing specific revenue sources in Special Revenue Funds.
Attachments:
a. Fund Balance Policy
b. Resolution Committing Specific Revenue Sources in Special Revenue Funds
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FUND BALANCE POLICY
I. PURPOSE It is important to establish sound financial management polices to ensure financial stability of the City of Maplewood for the benefit of residents and businesses. Fund balance reserves are an important component in ensuring the overall financial health of a community, by giving the City sufficient funds to meet contingency and cash-flow timing needs. In establishing an appropriate fund balance, the city needs to consider the demands of cash flow, capital asset purchases, need for emergency reserves, ability to manage fluctuations of major revenue sources, credit rating and long-term fiscal health. This policy also establishes specific guidelines the City of Maplewood will use to classify fund balances into categories based primarily on the extent to which the City is bound to honor constraints on the specific purposes for which amounts in these funds can be spent. The following fund balance classifications apply only to Governmental Funds, not Proprietary Funds.
II. CLASSIFICATION OF FUND BALANCES
1. Nonspendable This category includes fund balance that cannot be spent because it is either (i) not in spendable form or (ii) is legally or contractually required to be maintained intact. They include items that are inherently unspendable, such as, but not limited to, inventories, prepaid items, long-term receivables, non-financial assets held for resale, or the permanent principal of endowment funds.
2. Restricted Fund balance should be reported as restricted when constraints placed on those resources are either (i) externally imposed by creditors, grantors, contributors, voters, or laws or regulations of other governments or (ii) imposed by law through constitutional provisions or enabling legislation.
3. Committed Fund balance that can only be used for specific purposes pursuant to constraints imposed by formal action of the government’s highest level of decision-making authority. The committed amounts cannot be used for any other purpose unless the government removes or changes the specified use by taking the same type of action it employed to commit those amounts. The City’s highest level of decision making authority (City Council) will annually, or as deemed necessary, commit specific revenue sources for specified purposes by resolution. This formal action must occur prior to the end of the reporting
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II. CLASSIFICATION OF FUND BALANCES – CONTINUED period, however, the amount to be subject to the constraint may be determined in the subsequent period. A committed fund balance cannot be a negative number.
4. Assigned Amounts that are constrained by the government’s intent to use for specified purposes, but are neither restricted nor committed. In funds other than the General fund, the assigned fund balance represents the remaining amount that is not restricted or committed. Assigned fund balance in the General fund includes amounts that are intended to be used for specific purposes. The City Council has delegated the authority to assign and remove assignments of fund balance amounts for specified purposes to the Finance Manager/Director, Asst. City Manager and/or City Manager. An assigned fund balance cannot be a negative number.
5. Unassigned Unassigned fund balance represents the residual classification for the General fund. It includes amounts that have not been assigned to other funds and that have not been restricted, committed, or assigned to specific purposes within the General fund. The General fund should be the only fund that reports a positive unassigned fund balance amount.
III. ORDER OF RESOURCE USE When both restricted and unrestricted resources are available for use, it is the City’s policy to first use restricted resources, and then use unrestricted resources as they are needed. When unrestricted resources are available for use, it is the City’s policy to use resources in the following order; 1) committed 2) assigned and then 3) unassigned.
IV. GENERAL FUND The City will maintain a minimum unrestricted fund balance in the General fund of 36.1% of annual general fund revenues with a goal of achieving 40.0%. Since a significant source of revenue in the General fund comes from property taxes, maintaining this fund balance ensures that sufficient resources are available to fund basic City functions between property tax settlements. This range is in conformance with guidance from the Office of the State Auditor (OSA). An appropriation of an existing fund balance to eliminate a projected budgetary deficit in the subsequent year’s budget in an amount no greater than the projected excess of expected expenditures over expected revenues satisfies the criteria to be
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classified as an assignment of fund balance. If spending unrestricted fund balance in designated circumstances has reduced unrestricted fund balance to a point below the minimum targeted level, as noted above, the City shall plan to adjust budget resources in the subsequent fiscal years to bring the fund balance into compliance with this policy. The Council will consider the amount of the replenishment and its impact on future budgets and cash flow. The City Council may consider appropriating (for authorized purposes) year-end fund balance in excess of the policy level or increasing the minimum fund balance. An example of preferred use of excess fund balance would be for one-time expenditures, such as capital expenditures, which do not result in recurring operating costs. Amounts that exceed 40% of annual general fund revenues may be transferred out to other funds. Appropriation from the minimum fund balance shall require the approval of the City Council and shall be used only for non-recurring expenditures, unforeseen emergencies or immediate capital needs that cannot be accommodated through current year savings. Replenishment recommendations will accompany the decision to utilize fund balance. A negative residual amount may not be reported for restricted, committed, or assigned fund balances in the General fund.
V. SPECIAL REVENUE FUNDS Temporary deficits in these funds will be financed by loans from other funds with an interest rate equal to the average rate earned on city investments. The City will strive to maintain positive fund balances in these funds in an amount sufficient to support ongoing operations and capital expenditures planned in the 5-year Capital Improvement Plan.
VI. DEBT SERVICE FUNDS The City’s fund balance in the Debt Service fund shall be at a minimum level of 50% of annual debt service expenditures. Because the majority of annual debt service is paid on February 1 and August 1 of each year, funds must be on hand for payment of February 1 debt service.
VII. CAPITAL IMPROVEMENT AND PROJECT IMPROVEMENT FUNDS The fund balance in the funds within the Capital Improvement Budget varies annually based upon the timing of construction projects. Normally the year-end fund balance is positive except for the Public Improvement Projects Funds which may have a temporary deficit pending the issuance of public improvement bonds. The City will strive to maintain positive fund balances in these funds in an amount sufficient to support ongoing operations and capital expenditures planned in the 5-year Capital Improvement Plan.
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VIII. ENTERPRISE FUNDS Enterprise funds are used to account for operations financed and operated in a manner similar to private business enterprises, where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. User charges will be reviewed annually to ensure adequate rates are charged for the services provided and the projected capital improvements needed. It is the City’s intent to cover all operating, including depreciation and non-operating expenses, through user charges, but public subsidies are allowed when rate increases do not fulfill this requirement. City enterprise funds shall have operating cash reserves sufficient to provide for monthly cash flow, and for a reasonable level of equipment and infrastructure replacement. Deficits and surpluses are allowed however the goal is to maintain a minimum reserve at 10% of budgeted expenditures. Major reconstruction or system upgrades may need to be funded from enterprise revenue bonds. Enterprise funds’ equity will be classified in one of the following categories:
1. Investment in Capital Assets, Net of Related Debt The component of net assets which is the difference between assets and liabilities of proprietary funds that consists of capital assets less both accumulated depreciation and the outstanding balance of debt that is directly attributable to the acquisition, construction or improvement of the capital assets.
2. Restricted The component of net assets which is the difference in assets and liabilities of proprietary funds that consist of assets with constraints placed on their use by either external parties (i.e. creditor or grantors) or through constitutional provisions or enabling legislation.
3. Unrestricted The difference between the assets and liabilities of proprietary funds that is not reported as Investments in Capital Assets, Net of Related Debt or Restricted net assets.
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RESOLUTION
COMMITTING SPECIFIC REVENUE SOURCES
IN SPECIAL REVENUE FUNDS
WHERAS, the Governmental Accounting Standards Board’s Statement #54 definition of
special revenue funds states that special revenue funds are used to account for and report the
proceeds of specific revenue sources that are restricted or committed to expenditures for
specified purposes other than debt service or capital projects; and,
WHERAS, the term “proceeds of specific revenue sources” establishes that one or more
specific restricted or committed revenues should be the foundation for a special revenue fund
and comprise a substantial portion of the fund’s revenues; and,
WHERAS, investment earnings and transfers from other funds do not meet the definition
of a specific revenue source; and,
WHEREAS, council action is required to formalize the commitment of the specific
revenue sources to specified purposes.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood
that effective December 12, 2011, the specific revenue source of each special revenue fund and
the specific purposes for which they are committed are as follows, less any amounts that are
classified as nonspendable or restricted by their nature:
Special Revenue Fund Specific Revenue Sources Committed For
Charitable Gambling Tax Charitable Gambling taxes Charitable Gambling Tax requests
Recreation Programs 100% of fund balance Recreation programming
Police Services 100% of fund balance Police activities
Tree Preservation 100% of fund balance Tree preservation activities
Taste of Maplewood 100% of fund balance Community activities
The Maplewood Area EDA and Federal Grants Funds are not listed above because they are
subject to externally enforceable legal restrictions and are classified as restricted.
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Dep. Public Works Director
Steven Love, Assistant City Engineer
SUBJECT: Hazelwood Street and County Road D East Vacation of Excess Right-of-
Way
a. Approval of Agreement and Easements
b. Authorization for Recording of Quit Claim Deeds
c. Approval of Revised Vacation Resolution
DATE: December 1, 2011
INTRODUCTION
On April 11, 2011 the City Council approved the Vacation Resolution for excess right-of-way at
Hazelwood Street and County Road D East. The excess right-of-way was a result of the realignment of
Hazelwood Street and County Road D East when Legacy Village and Heritage Square were developed.
The Council will consider the following items:
Approving the Agreement and Partial Release of BP Pipelines right-of-way across the City
owned property
Approving the temporary and permanent electrical easements in favor of Northern States Power
Company over the vacated right-of-way area
Authorize the City Engineer to record the Quit Claim Deed from Hovstone Properties Minnesota,
L.L.C. in favor of the City of Maplewood
Authorize the City Engineer to record the Quit Claim Deed from Crown Bank in favor of the City
of Maplewood
Approve the revised Vacation Resolution.
DISCUSSION
On April 11, 2011 the City Council approved the vacation request of the excess right-of-way of
Hazelwood Street south of County Road D East (see attachment No.1). The vacated right-of-way is to
be attached to the recently acquired city property at the southwest corner of the intersection of County
Road D East and Hazelwood Street. After the vacation is recorded the City will be able to create a new
parcel and market it for sale. As part of the vacation process it was required to establish new
easements for the overhead power lines, underground power lines, and the gas pipe lines prior to
recording of the vacation documents.
BP Pipelines owns and operates an underground gas main that crosses the City owned property and a
portion of the vacation area. This gas main is currently covered by a blanket easement over the City
owned property. The proposed Agreement and Partial Release of BP Pipelines right-of-way redefines
the blanket easement to a 50 foot wide strip easement ( see attachment No.3) centered on the existing
pipeline over the City owned property and the vacated right-of-way. This is a stipulation of the April 11,
2011 Vacation Resolution.
Agenda Item G14
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Northern States Power Company owns and operates overhead lines and underground feeder lines that
cross both the City owned property and the vacation area. There is an existing easement in favor of
Northern States Power Company covering the large overhead lines that run east-west over the City
owned property and the vacation area. It is necessary for the City to grant Northern States Power
Company an additional electrical easement (see attachment No.4) to cover the existing overhead
electrical lines and underground feeder lines that run north and south over the vacation right-of-way.
This is a stipulation of the April 11, 2011 Vacation Resolution.
In 2004, the underlying property rights of the vacated right-of-way areas shown as “Parcel 2” and
“Parcel 3” on attachment 2 were dedicated to the City of Maplewood. Additional Quit Claim Deeds
have been acquired from the current adjacent property owners and need to be recorded with the
vacation documentation in order to assure a clean title during the platting process. Quit Claim Deeds
from Hovstone Properties Minnesota, L.L.C. and Crown Bank (see attachments No.5 and No.6) have
been signed and are ready to be recorded.
The property description used in 2004 to describe the three parcels of land to be vacated and
subsequently used as part of the Vacation Resolution was found to contain closure discrepancies. The
property description has been revised in all of the proposed easements and quit claim deeds. Staff has
also attached the revised Vacation Resolution (see attachment No. 7) that includes the corrected
property description along with a copy of the original Vacation Resolution (see attachment No.1).
RECOMMENDATION
It is recommended that the council approve the following:
The attached Agreement and Partial Release of BP Pipelines right-of-way across the City
owned property
The attached temporary and permanent electrical easements in favor of Northern States Power
Company over the vacated right-of-way area
The attached Quit Claim Deed from Hovstone Properties Minnesota, L.L.C. in favor of the City
of Maplewood
The attached Quit Claim Deed from Crown Bank in favor of the City of Maplewood
The attached revised Vacation Resolution
It is further recommended that the council authorize the mayor and city manager to sign the Partial
Release of BP Pipelines right-of-way and the temporary and permanent electrical easements in favor of
Northern States Power Company. Minor changes to the easements can be made if reviewed and
approved by the City Attorney.
It is further recommended that the council authorize the City Engineer to record the above listed
documents to complete the vacation process.
Attachment:
1. April 11, 2011 City Council Agenda Report
2. Hazelwood Avenue Vacation Description Map
3. Agreement and Partial Release of BP Pipelines right-of-way
4. Temporary and permanent electrical easements in favor of Northern States Power Company
5. Quit Claim Deed from Hovstone Properties Minnesota, L.L.C.
6. Claim Deed from Crown Bank
7. Revised Vacation Resolution
Agenda Item G14
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1
MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP Planner
Charles Ahl, Assistant City Manager
SUBJECT: Vacation of Excess Right-of-Way
LOCATION:Hazelwood Street and County Road D East
DATE:April 1, 2011
INTRODUCTION
The City of Maplewood’s Public Works Department is requesting the city vacate excess
Hazelwood Street right-of-way. The excess right-of-way was a result of the realignment of
Hazelwood Street and County Road D East when Legacy Village and Heritage Square were
developed. The proposed vacation is directly east of a parcel the city recently purchased as a
result of a condemnation case. Please refer to the attachments.
DISCUSSION
Steve Love, of the Public Works Department, has made the vacation request to increase the lot
area of the parcel the city recently purchased due to the condemnation proceeding. Please refer
to Mr. Love’s comments which are attached to this report. After the vacation is complete, the city
will use the vacated right-of-way to increase the lot size of the parcel and establish new property
lines as a result of the realigned nearby roadways. Once the new parcel is created the city will
market it for sale. In 2004, the underlying property rights of the areas identified as “Parcel 2”and
“Parcel 3” on attachment 2 were dedicated to the City of Maplewood. Please refer to Mr. Love’s
report and maps for more background information.
Budget Impact
Approving the public vacation request will not have any effect on the city’s budget.
COMMISSION ACTION
Planning Commission
On March 15, 2011, the planning commission held a public hearing and recommend approval of
the public vacation request.
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Agenda Item G14
Attachment 1
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2
RECOMMENDATION
Approve the resolution attached to this report. This resolution is for the vacation of the
Hazelwood Street right-of-way, south of County Road D. The reasons for the vacation are as
follows:
It is in the public interest and;
1. The city is not using the right-of-way for a public street.
2. The right-of-way is not needed for street access purposes as the adjacent
properties have street access on the realigned Hazelwood Street and
County Road D East.
This approval is subject to:
1. Comply with the requirements contained within Assistant City Engineer Steve Love’s
report dated March 22, 2011.
P:\SEC3\Hazelwood Public ROW Vacation\HazelwoodVacation_CC_041111
Attachments:
1. Assistant City Engineer Steve Love’s comments, dated March 22, 2011
2. Site Survey
3. Area Map
4. Parcel Map
5. Vacation Resolution
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Agenda Item G14
Attachment 1
Packet Page Number 94 of 204
TO: Michael Martin, Planner
FROM: Steven Love, Assistant City Engineer
SUBJECT: Hazelwood Right-Of-Way Vacation Request
DATE: 3-22-11
HISTORY
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DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only.SOURCES: Ramsey County (October 4, 2010), The Lawrence Group;October 4, 2010 for County parcel and property records data; October 2010 for commercial and residential data; April 2009 for color aerial imagery; AllPacket Page Number 187 of 217Utility OverheadHazelwood StreetRight-of-Way VacationExhibit 2Westerly Right-of-Way Line of Hazelwood StreetEasterly Right-of-Way Line of Hazelwood StreetUnderground PipelineAgenda Item G14
Attachment 1
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&2817<52$''(+$=(/:22'67&277$*(/11
Hazelwood Street Vacation of Excess Right-of-Way
Current
City-Owned Parcel Approximate
Proposed Parcel
$WWDFKPHQW
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VACATION RESOLUTION
WHEREAS, Steve Love of the Maplewood Public Works Department, applied for the
vacation of the following:
Parcel Number 1
All that part of the Northwest Quarter of Section 3, Township 29, Range 22, Ramsey
County, Minnesota, described as follows: Commencing at the northeast corner of said
Northwest Quarter; thence on an assumed bearing of South 01 degrees 06 minutes 59
seconds East along the easterly line of said Northwest Quarter, for 312.93 feet to the actual
point of beginning; thence continuing South 01 degrees 06 minutes 59 seconds East along
said easterly line of the of the Northwest Quarter for 299.49 feet; thence South 20 degrees
29 minutes 10 seconds West for 26.07 feet; thence southwesterly for 109.49 feet along a
tangential curve, concave to the southeast, radius 333.33 feet and central angle 18
degrees 49 minutes 14 seconds; thence North 89 degrees 53 minutes 42 seconds West for
0.39 feet to an intersection with a line drawn parallel with and distant 33.00 feet westerly
from said easterly line; thence North 01 degrees 06 minutes 59 seconds West along said
parallel line for 446.72 feet; thence northeasterly for 17.12 feet along a non-tangential
curve, concave to the southeast, radius 790.00 feet and central angle 01 degrees 14
minutes 27 seconds, the chord of said curve bears North 44 degrees 49 minutes 50
seconds East; thence southeasterly for 35.13 feet along a non-tangential curve, concave to
the southwest, radius 267.00 feet and central angle 07 degrees 32 minutes 16 seconds,
the chord of said curve bears South 03 degrees 20 minutes 18 seconds East to the point of
beginning.
Parcel Number 2
All that part of the right of way of Hazelwood Avenue (formerly Fisher Avenue), as
dedicated by DORLE PARK, according to the recorded plat thereof, Ramsey County,
Minnesota, described as follows: Commencing at the northwest corner of the Northeast
Quarter of Section 3, Township 29, Range 22; thence on an assumed bearing of South 01
degrees 06 minutes 59 seconds East along the westerly line of said Northeast Quarter, for
312.93 feet to the actual point of beginning; thence continuing South 01 degrees 06
minutes 59 seconds East along said westerly line, for 299.49 feet; thence North 20 degrees
29 minutes 10 seconds East for 62.29 feet; thence northeasterly for 32.33 feet along a
tangential curve concave to the northwest, radius 267.00 feet and central angle 6 degrees
56 minutes 19 seconds, to a point on the easterly line of said Hazelwood Avenue (formerly
Fisher Avenue) as dedicated by said DORLE PARK; thence North 01 degrees 06 minutes
59 seconds West along said easterly line of Hazelwood Avenue (formerly Fisher Avenue),
for 135.18 feet; thence northwesterly for 82.90 feet along a non-tangential curve, concave
to the southwest, radius 267.00 feet and central angle 17 degrees 47 minutes 21 seconds,
the chord of said curve bears North 24 degrees 40 minutes 29 seconds West to the point of
beginning.
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Agenda Item G14
Attachment 1
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Parcel Number 3
All that part of the right of way of HAZELWOOD AVENUE, as dedicated by LEGACY
VILLAGE OF MAPLEWOOD according to the recorded plat thereof, Ramsey County,
Minnesota, described as follows: Commencing at the northerly corner in the most westerly
line of said LEGACY VILLAGE OF MAPLEWOOD; thence on an assumed bearing of South
01 degrees 06 minutes 59 seconds East along said westerly line for 355.10 feet to the
actual point of beginning; thence continuing South 01 degrees 06 minutes 59 seconds East
along said westerly line for 135.18 feet; thence northeasterly, northerly, and northwesterly
for 136.67 feet along a non-tangential curve, concave to the west, radius 267.00 feet and
central angle 29 degrees 19 minutes 38 seconds, the chord of said curve bears North 01
degrees 06 minutes 59 seconds West, to the point of beginning.
WHEREAS, the history of this vacation is as follows:
1. On March 15, 2011, the planning commission held a public hearing. The city staff
published a notice in the Maplewood Review. The planning commission gave
everyone at the hearing a chance to speak and present written statements.
2. On April 11 2011, the city council considered reports and recommendations from the
city staff and planning commission.
WHEREAS, after the city approves this vacation, public interest in the property will go to the
following property, which is indicated by its property identification number:
PIN: 03-29-22-21-0004
NOW, THEREFORE, BE IT RESOLVED that the city council _______ the above-described
vacation for the following reasons:
It is in the public interest and;
1. The city is not using the right-of-way for a public street.
2. The right-of-way is not needed for street access purposes as the
adjacent properties have street access on the realigned Hazelwood
Street and County Road D East.
This vacation is subject to:
1. Comply with the requirements contained within Assistant City Engineer Steve Love’s
report dated March 22, 2011.
The Maplewood City Council _________ this resolution on April 11, 2011.
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ELECTRIC EASEMENT
KNOW ALL BY THESE PRESENTS, That the undersigned, CITY OF MAPLEWOOD, a
Minnesota municipal corporation, hereinafter called “Grantor”, in consideration of the sum of $1.00 and
other good and valuable consideration in hand paid by NORTHERN STATES POWER COMPANY, a
Minnesota Corporation, d/b/a Xcel Energy, the receipt and sufficiency whereof is hereby acknowledged,
do hereby, grant unto said Company its successors and assigns, hereinafter called “Grantee”, an easement
with the right, privilege and authority to excavate for, construct, install, mark, inspect, operate, repair,
alter, replace, reconstruct, remove and maintain its facilities for the transmission and distribution of
electrical energy, including the necessary wires, electric cables, conduits, vaults, pedestals, manholes and
facilities related and appurtenant thereto, over, across, under and upon said easement on the following
described land situated in the County of Ramsey, State of Minnesota, (hereinafter called “Premises”) to-
wit:
All those parts of the easterly 33.00 feet of the Northwest Quarter of Section 3, Township
29, Range 22, Ramsey County, Minnesota, lying northerly of the southerly 2,075.00 feet
of said Northwest Quarter of Section 3, and the right-of-way of Hazelwood Avenue
(formerly Fisher Avenue), as dedicated by DORLE PARK, Ramsey County, Minnesota,
according to the recorded plat thereof, and the right-of-way of Hazelwood Avenue, as
dedicated by LEGACY VILLAGE OF MAPLEWOOD, Ramsey County, Minnesota,
according to the recorded plat thereof, which lies southeasterly of “Line 1” and westerly
of “Line 2”. Said “Line 1” and “Line 2” are described as follows:
“Line 1” is parallel with and distant 60.00 feet southeasterly from the following described
line:
Commencing at the northeast corner of said Northwest Quarter of Section 3; thence on an
assumed bearing of North 89 degrees 46 minutes 45 seconds East, along the north line of
the Northeast Quarter of said Section 3, a distance of 535.77 feet to the point of
beginning of said line to be described; thence southwesterly a distance of 908.99 feet
along a non-tangential curve concave to the southeast having a radius of 850.00 feet, a
central angle of 61 degrees 16 minutes 20 seconds, and the chord of said curve bears
South 59 degrees 08 minutes 34 seconds West and said line to be described there
terminating.
Agenda Item G14
Attachment 4
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“Line 2” is described as follows:
Commencing at the northeast corner of said Northwest Quarter of Section 3; thence on an
assumed bearing of South 01 degrees 06 minutes 59 seconds East, along the easterly line
of said Northwest Quarter of Section 3, a distance of 612.53 feet; thence North 20
degrees 26 minutes 54 seconds East a distance of 62.57 feet; thence northerly and
northwesterly a distance of 300.00 feet along a tangential curve concave to the west
having a radius of 267.00 feet and a central angle of 64 degrees 22 minutes 38 seconds to
the point of beginning of said “Line 2”; thence southeasterly and southerly, along the
previously described curve, a distance of 300.00 feet; thence South 20 degrees 26
minutes 54 seconds West a distance of 104.74 feet; thence southerly a distance of 94.09
feet along a tangential curve concave to the east having a radius of 250.00 feet and
central angle of 21 degrees 33 minutes 53 seconds to the northerly line of the southerly
2,075.00 feet of said Northwest Quarter of Section 3 and said “Line 2” there terminating.
Except for the right of access, tree trimming and temporary working area, said easement shall be limited
to that part of the Premises (hereinafter called “Easement Area” as depicted on attached Exhibit A)
described as follows:
An easement over, under and across the easterly 10.00 feet of the herein before described
“Premises”, as measured perpendicular to “Line 2” of the herein before described
“Premises”.
Also:
An easement over, under and across the East 15.00 feet of the West 33.00 feet of the
Northeast Quarter of Section 3, Township 29 North, Range 22 West, which lies west of
“Line 2” of the herein before described “Premises”.
Containing 0.134 acres, more or less.
The grant of easement herein contained shall also include the right of reasonable use of the
Premises adjacent to the Easement Area by Grantee for temporary construction area during construction,
repair or replacement of said electric facilities.
Grantee after the exercise of any rights granted herein, restore the lands subject to this easement
to as near their original condition as is reasonably possible and remove therefrom all debris, spoils, and
equipment resulting from or used in connection with said electric facility.
Grantor covenants with Grantee, its successors and assigns, that Grantor is the owner of the above
described premises and has the right to sell and convey an easement in the manner and form aforesaid.
This instrument and the covenants and agreements contained herein are binding upon the Grantor,
his personal representatives, heirs, successors and assigns.
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It is mutually understood and agreed that this instrument covers all the agreements and
stipulations between the parties and that no representation or statements, verbal or written, have been
made modifying, adding to or changing the terms hereof.
This instrument is exempt from the Minnesota Deed Tax.
IN WITNESS WHEREOF, the undersigned have caused this instrument to be duly executed as
of the ________ day of _____________________, 2011.
CITY OF MAPLEWOOD
By: __________________________________
Its: Mayor
By: __________________________________
Its: City Manager
STATE OF MINNESOTA )
) ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this ______ day of ___________________,
2011, by _______________________________and ____________________________________________,
Its Mayor and City Manager respectively, of the City of Maplewood on behalf of said City.
________________________________________
Notary Public
This instrument was drafted by: BA
Northern States Power Company
414 Nicollet Mall, Minneapolis, MN 55401
Abstract
2011.116
Agenda Item G14
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TEMPORARY UNDERGROUND EASEMENT
KNOW ALL BY THESE PRESENTS, That the undersigned, CITY OF MAPLEWOOD, a
Minnesota municipal corporation, hereinafter called “Grantor”, in consideration of the sum of $1.00 and
other good and valuable consideration in hand paid by NORTHERN STATES POWER COMPANY, a
Minnesota Corporation, d/b/a Xcel Energy, the receipt and sufficiency whereof is hereby acknowledged,
do hereby, grant unto said Company its successors and assigns, hereinafter called “Grantee”, a
temporary underground easement with the right, privilege and authority to excavate for, construct,
install, mark, inspect, operate, repair, alter, replace, reconstruct, remove and maintain its facilities for the
transmission and distribution of electrical energy, including the necessary wires, electric cables, conduits,
vaults, pedestals, manholes and facilities related and appurtenant thereto, over, across, under and upon
said easement on the following described land situated in the County of Ramsey, State of Minnesota,
(hereinafter called “Premises”) to-wit:
All those parts of the easterly 33.00 feet of the Northwest Quarter of Section 3, Township
29, Range 22, Ramsey County, Minnesota, lying northerly of the southerly 2,075.00 feet
of said Northwest Quarter of Section 3, and the right-of-way of Hazelwood Avenue
(formerly Fisher Avenue), as dedicated by DORLE PARK, Ramsey County, Minnesota,
according to the recorded plat thereof, and the right-of-way of Hazelwood Avenue, as
dedicated by LEGACY VILLAGE OF MAPLEWOOD, Ramsey County, Minnesota,
according to the recorded plat thereof, which lies southeasterly of “Line 1” and westerly
of “Line 2”. Said “Line 1” and “Line 2” are described as follows:
“Line 1” is parallel with and distant 60.00 feet southeasterly from the following described
line:
Commencing at the northeast corner of said Northwest Quarter of Section 3; thence on an
assumed bearing of North 89 degrees 46 minutes 45 seconds East, along the north line of
the Northeast Quarter of said Section 3, a distance of 535.77 feet to the point of
beginning of said line to be described; thence southwesterly a distance of 908.99 feet
along a non-tangential curve concave to the southeast having a radius of 850.00 feet, a
central angle of 61 degrees 16 minutes 20 seconds, and the chord of said curve bears
South 59 degrees 08 minutes 34 seconds West and said line to be described there
terminating.
Agenda Item G14
Attachment 4
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“Line 2” is described as follows:
Commencing at the northeast corner of said Northwest Quarter of Section 3; thence on an
assumed bearing of South 01 degrees 06 minutes 59 seconds East, along the easterly line
of said Northwest Quarter of Section 3, a distance of 612.53 feet; thence North 20
degrees 26 minutes 54 seconds East a distance of 62.57 feet; thence northerly and
northwesterly a distance of 300.00 feet along a tangential curve concave to the west
having a radius of 267.00 feet and a central angle of 64 degrees 22 minutes 38 seconds to
the point of beginning of said “Line 2”; thence southeasterly and southerly, along the
previously described curve, a distance of 300.00 feet; thence South 20 degrees 26
minutes 54 seconds West a distance of 104.74 feet; thence southerly a distance of 94.09
feet along a tangential curve concave to the east having a radius of 250.00 feet and
central angle of 21 degrees 33 minutes 53 seconds to the northerly line of the southerly
2,075.00 feet of said Northwest Quarter of Section 3 and said “Line 2” there terminating.
Except for the right of access, said temporary easement shall be limited to that part of the Premises
(hereinafter called “Easement Area” as depicted on attached Exhibit A) described as follows:
Over, under and across the west 10.00 feet of the herein before described “Premises” as
measured perpendicular to the west line of the herein before described “Premises”
Containing 0.093 acres
The grant of this temporary easement herein contained shall also include the right of reasonable
use of the Premises adjacent to the Easement Area by Grantee for temporary construction area during
construction, repair or replacement of said electric facilities.
Grantee shall, at the termination of this temporary easement or after the exercise of any rights
granted herein, restore the lands subject to this easement to as near their original condition as is
reasonably possible and remove therefrom all debris, spoils, and equipment resulting from or used in
connection with said electric facility.
Grantor covenants with Grantee, its successors and assigns, that Grantor is the owner of the above
described premises and has the right to sell and convey an easement in the manner and form aforesaid.
This instrument and the covenants and agreements contained herein are binding upon the Grantor,
his personal representatives, heirs, successors and assigns.
This Temporary Easement will automatically terminate as of January 31, 2012.
It is mutually understood and agreed that this instrument covers all the agreements and
stipulations between the parties and that no representation or statements, verbal or written, have been
made modifying, adding to or changing the terms hereof.
This instrument is exempt from the Minnesota Deed Tax.
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IN WITNESS WHEREOF, the undersigned have caused this instrument to be duly executed as
of the ________ day of _____________________, 2011.
CITY OF MAPLEWOOD
By: __________________________________
Its: Mayor
By: __________________________________
Its: City Manager
This instrument was drafted by: BA
Northern States Power Company
414 Nicollet Mall, Minneapolis, MN 55401
Abstract
2011.116
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VACATION RESOLUTION
WHEREAS, Steve Love of the Maplewood Public Works Department, applied for
the vacation of the following:
All those parts of the easterly 33.00 feet of the Northwest Quarter of Section 3,
Township 29, Range 22, Ramsey County, Minnesota, lying northerly of the southerly
2,075.00 feet of said Northwest Quarter of Section 3, and the right-of-way of Hazelwood
Avenue (formerly Fisher Avenue), as dedicated by DORLE PARK, Ramsey County,
Minnesota, according to the recorded plat thereof, and the right-of-way of Hazelwood
Avenue, as dedicated by LEGACY VILLAGE OF MAPLEWOOD, Ramsey County,
Minnesota, according to the recorded plat thereof, which lies southeasterly of “Line 1”
and westerly of “Line 2”. Said “Line 1” and “Line 2” are described as follows:
“Line 1” is parallel with and distant 60.00 feet southeasterly from the following described
line:
Commencing at the northeast corner of said Northwest Quarter of Section 3;
thence on an assumed bearing of North 89 degrees 46 minutes 45 seconds East,
along the north line of the Northeast Quarter of said Section 3, a distance of 535.77
feet to the point of beginning of said line to be described; thence southwesterly a
distance of 908.99 feet along a non-tangential curve concave to the southeast
having a radius of 850.00 feet, a central angle of 61 degrees 16 minutes 20
seconds, and the chord of said curve bears South 59 degrees 08 minutes 34
seconds West and said line to be described there terminating.
“Line 2” is described as follows:
Commencing at the northeast corner of said Northwest Quarter of Section 3;
thence on an assumed bearing of South 01 degrees 06 minutes 59 seconds East,
along the easterly line of said Northwest Quarter of Section 3, a distance of 612.53
feet; thence North 20 degrees 26 minutes 54 seconds East a distance of 62.57
feet; thence northerly and northwesterly a distance of 300.00 feet along a
tangential curve concave to the west having a radius of 267.00 feet and a central
angle of 64 degrees 22 minutes 38 seconds to the point of beginning of said “Line
2”; thence southeasterly and southerly, along the previously described curve, a
distance of 300.00 feet; thence South 20 degrees 26 minutes 54 seconds West a
distance of 104.74 feet; thence southerly a distance of 94.09 feet along a
tangential curve concave to the east having a radius of 250.00 feet and central
angle of 21 degrees 33 minutes 53 seconds to the northerly line of the southerly
2,075.00 feet of said Northwest Quarter of Section 3 and said “Line 2” there
terminating. (Revised by swl)
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WHEREAS, the history of this vacation is as follows:
1. On March 15, 2011, the planning commission held a public hearing.
The city staff published a notice in the Maplewood Review. The planning
commission gave everyone at the hearing a chance to speak and present
written statements.
2. On April 11, 2011, the city council considered reports and
recommendations from the city staff and planning commission.
3. On December 12, 2011 the city council considered vacation resolution
revision to property description. (Added by swl)
WHEREAS, after the city approves this vacation, public interest in the property will go
to the following property, which is indicated by its property identification number:
PIN: 03-29-22-21-
0004
NOW, THEREFORE, BE IT RESOLVED that the city council the above-
described vacation for the following reasons:
It is in the public interest and;
1. The city is not using the right-of-way for a public
street.
2. The right-of-way is not needed for street access
purposes as the adjacent properties have street access on the
realigned Hazelwood
Street and County Road D East.
This vacation is subject to:
1.
Comply with the requirements contained within Assistant City Engineer Steve Love’s report
dated March 22, 2011.
The Maplewood City Council this resolution on April 11, 2011.
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Agenda Item I.1
MEMORANDUM
TO: James Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
SUBJECT: Trash Collection System Analysis –
Adopt “Findings of Facts” about the City’s Trash Collection System
Analysis and Implementation Schedule for Maplewood Trash Plan
DATE: December 6, 2011 for the December 12 City Council Meeting
INTRODUCTION
Since the City Council’s adoption of a Resolution of Intent to Organize Trash Collection on
March 28, 2011, the City has conducted an extensive trash collection system analysis. The
purpose of the analysis was to determine how the City could best meet its stated goals for trash
collection including: 1) cost savings to residents; 2) increased trash collection services; 3)
reduced environmental impacts; 4) increased safety; 5) increased efficiency; and 6) better
aesthetics during trash pickup days.
The City’s trash collection system analysis followed the requirements specified in the state
organized collection statute (Minnesota Statutes, Section 115A.94) including the adoption of a
Resolution of Intent to Organize, 90-day planning period, and 90-day negotiation period.
Subdivision 4(e) of the statute states that once the analysis is complete the city must make
specific findings that describe in detail the procedures used to plan and to attempt
implementation of organized collection through an arrangement with collectors who expressed
interest. Additionally, a city must evaluate the proposed organized collection method to
standards outlined in the subdivision.
DISCUSSION
1. Findings of Fact
Minnesota Statutes, Section 115A.94, Subdivision 4(e), states:
“(e) The city or town shall make specific findings that:
(1) describe in detail the procedures it used to plan and to attempt implementation
of organized collection through an arrangement with collectors who expressed
interest; and
(2) evaluate the proposed organized collection method in light of at least the
following standards:
a. achieving the stated organized collection goals of the city or town;
b. minimizing displacement of collectors;
c. ensuring participation of all interested parties in the decision-making
process; and
d. maximizing efficiency in solid waste collection.”
No one standard is determinative in the City’s final plan and other local considerations
may be relevant.
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a. Procedures
1) Maplewood’s Previous Attempts to Organize Trash Collection
Maplewood has attempted to organize its trash collection system twice in
the last 25 years. In early 1987 the City Council created a Solid Waste
and Recycling Committee to study the issue. The Committee
recommended that a policy be adopted to contract with a consortium of
trash haulers for complete and comprehensive organized collection.
While the City Council authorized staff to draft an ordinance and held
public hearings, in 1988 the attempt to organize was dropped by the City
Council due to lack of interest by citizens.
In early 1995, the City Council adopted a Resolution of Intent to Organize
Trash Collection per the statute. The City then held meetings with trash
haulers. Later, the trash haulers submitted a counter proposal to institute
certain open hauling restrictions such as voluntary truck traffic limits
through routing changes. The issue was dropped by the City Council in
August 1995 based on hauler and resident opposition.
Based on the counter proposals received from haulers during the City’s
1995 organized collection efforts, the City amended its solid waste
management ordinance and licensing requirements. The ordinance was
adopted by the City Council on June 6, 1997, and included restrictions
intended to help the City meet the trash collection goals at the time
including implementing a day-certain trash pickup schedule and requiring
licensed trash haulers to submit their rates to the City yearly.
2) Maplewood’s Current Attempt to Organize Trash Collection
Beginning in 2008 interest was again expressed by residents and the
Environmental and Natural Resources Commission to analyze the City’s
trash collection system. In April 2010, City staff formed a Sustainable
Operations Work Group to examine City operations and their
environmental impacts. One of six areas brainstormed by this group was
an initiative to review the City’s current solid waste management program
(trash system).
Two special City Council workshops were held on May 3 and August 9,
2010, to review the issue. A third special meeting and public hearing was
held on October 4, 2010, in order to take testimony from all interested
parties on the City’s proposal to study the trash system.
Since that time City staff has maintained a special web page (Trash
Collection System Analysis – www.ci.maplewood.mn.us/trash) to keep
interested parties informed of this project, schedule of meetings and
results.
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On February 28, 2011, the City Council authorized a formal strategic
planning process for the trash collection system analysis.
a) Statutory Planning Process
Minnesota Statutes 115A.94, Subdivision 4(c) requires the City to
follow a minimum 90 day period following the resolution of intent
to supervise the development of plans or proposals for organized
collection.
March 28, 2011: The City Council adopted a Resolution of Intent
to Organize Trash Collection. The adoption of the resolution was
required by Minnesota Statutes, Section 115A.94, Subdivision 4 to
begin the planning process for organized trash collection. The
following goals were established for the City’s trash collection
system analysis:
1. Economic:
a. To lower trash collection service costs for
residents.
b. To reduce impacts on roads leading to City savings
on road repairs and reconstruction.
2. Service:
a. To provide improved quantity, quality,
accountability and management of service.
b. To provide improved standardization of collection
methods and technology.
c. To ensure service options for residents such as:
i. Small service levels (e.g., trash cart size
smaller than 30-gallons)
ii. Rebates for extended vacations
iii. Special collection options (e.g., “walk up” or
“garage-side pickup”)
iv. Large/bulky items pick up
v. Special events pickups (e.g., spring and fall
clean up events)
3. Environmental:
a. To better manage overall solid waste management
and increase recycling.
b. To improve management and control in order to
designate that residential trash from the City be
delivered to the best environmental location such
as a local resource recovery facility.
c. To reduce the amount of fuel consumed for trash
collection operations.
d. To reduce the amount of greenhouse gases (e.g.,
carbon dioxide) and other pollutants, including dust,
emitted into the atmosphere.
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4. Safety:
a. To improve the safety of streets by reducing trash
truck traffic and improving accountability.
5. Efficiency:
a. To maximize the efficiency in trash collection.
6. Planning Process:
a. To efficiently manage a planning process to
achieve the above stated goals.
b. To encourage participation of all interested parties
in the planning process.
7. Aesthetics:
a. To reduce trash truck traffic and its associated
noise and dust.
b. To provide more consistent and neater looking
streets during collection days.
8. Hauler Impacts:
a. To minimize displacement of trash haulers.
April 25, 2011: The City Council approved a scope of work and
budget for the trash collection system analysis. The scope
included the formation of a Trash Hauling Working Group to
analyze trash collection systems and update the City Council.
The budget included authorization to contract with Foth
Infrastructure and Environment, solid waste management
consultants, on the City’s trash collection system analysis.
May 2011: City staff held one-on-one meetings (nine meetings)
with all licensed, residential trash haulers in the City of
Maplewood. The purpose of the meetings was to learn about the
current residential trash hauling system and take input from the
trash haulers regarding the current trash collection system.
June 2011: Mayor Rossbach met with Willie Tennis (owner of
Tennis Sanitation, LLC, and George Walters (owner of Walters
Recycling and Refuse) to receive feedback on the City’s trash
collection system analysis. Messers. Tennis and Walters inquired
why the City was considering organized trash collection and what
they would have to do to convince the City not to organize. The
Mayor asked Messers. Tennis and Walters to help the City with a
trash plan that would benefit the City and the trash haulers.
Messrs. Tennis and Walters indicated that they did not want to
help because they did not want Maplewood to organize trash
collection.
May to June 2011: The Trash Hauling Working Group met during
six public meetings to analyze trash collection systems. The
Working Group was appointed by the City Council as a working
group to discuss alternatives that would meet the City Council’s
goals and objectives for new or improved residential trash
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collection services. The meetings were attended by the City’s
solid waste management consultant, Dan Krivit of Foth
Infrastructure and Environment. Systems reviewed by the
Working Group included improvements to the City’s subscription
(open) system and a contractual (organized) system. The
analysis of a contractual system involved the creation of a request
for proposal (RFP) for residential trash collection.
The Working Group met approximately every two weeks over the
two-month period. At each of the six meetings, time was allocated
for trash haulers in attendance to provide comments and
suggestions. The meeting agendas were added to the City’s trash
collection system analysis webpage
(www.ci.maplewood.mn.us/trash) prior to the meetings and
videotapes of the meetings and presentations and handouts were
posted after each meeting.
July 11, 2011: The City Council authorized the release of an RFP
for residential trash collection. The RFP detailed evaluation
criteria for ranking proposals which were based on the City’s
stated trash collection goals. The RFP specified that all proposals
were due by August 19, 2011.
b) Statutory Negotiation Period
Minnesota Statutes 115A.94, Subdivision 4(d) requires the city to
follow a minimum 90 day negotiation period following the planning
period to discuss possible organized collection arrangements with
all licensed collectors operating in the city who have expressed
interest.
August 19, 2011: The City received six responses to the RFP
from the following companies (listed in alphabetical order):
1. Allied Waste Services
2. Dick's Sanitation, Inc.
3. Highland Sanitation and Recycling
4. Tennis Sanitation, LLC
5. Walters Recycling and Refuse, Inc.
6. Waste Management, Inc.
The August 19, 2011, RFP submittal deadline represented the
beginning of the City’s required 90 day negotiation period per
Minnesota Statutes, Section 115A.94, Subdivision 4.
August 29, 2011: The Trash Hauling Working Group gave a
report to the City Council during a workshop on possible
improvements that could be made to the City’s open trash
collection system to meet the City’s trash collection goals. During
the workshop the City Council encouraged trash haulers to submit
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alternative proposals for review. Willie Tennis (owner of Tennis
Sanitation, LLC) stepped forward and briefly discussed a plan
where the City would limit the number of trash hauling licenses.
The City Council directed Mr. Tennis to speak to City staff about
the proposal and they would bring it forward to a regular City
Council meeting.
September 13, 2011: The Trash Hauling Working Group met to
review and rank the proposals based on the evaluation criteria
specified in the RFP. Allied Waste Services (hereafter “Allied”)
was chosen as the top ranked proposer.
September 15, 2011: City staff met with Willie and Greg Tennis
(owners of Tennis Sanitation, LLC). Messrs. Tennis described an
alternative trash collection proposal where the City would limit the
number of licensed residential trash haulers to three. The three
companies ranked the highest in the RFP process would obtain
the licenses from the City and purchase the existing routes from
all other licensed trash haulers.
October 10, 2011: The City Council authorized staff to negotiate
a draft contract with Allied for City-Wide Residential Trash
Collection (hereinafter “Contract”).
October 24, 2011: Representatives of the Minnesota Chapter of
the National Solid Wastes Management Association submitted a
report to the City Council during a workshop on possible
improvements that could be made to the City’s open trash
collection system to meet the City’s trash collection goals. The
report included a recommendation to limit the number of licenses
and promote trash hauling rate transparency.
November 14, 2011: The City Council reviewed three trash
collection system analysis agenda items including: Draft Allied
Contract; Notification of End of 90-Day Negotiation Period on
November 21, 2011 (per State Statute); and Tennis Sanitation’s
Report on Limiting Licenses in the City to Three.
c) Decision to Organize Trash Collection
November 28, 2011: The City Council authorized the final
negotiations and execution of the Allied Contract. The term of the
Contract is from date of execution through December 31, 2017.
Actual collection service operations will be a period from October
1, 2012 through December 31, 2017 for a total of five years and
three months. The City may consider up to two, one-year
extensions for years 2018 and 2019, if mutually agreed to by the
City and the Contractor.
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b. Evaluation
1) Achieving the Stated Organized Collection Goals of the City:
The City of Maplewood’s trash collection system goals were identified by
the City Council in March 2011, are described in detail in Section 1.a.2.a.
(Statutory Planning Process) above and summarized below:
a) Economic
b) Service
c) Environmental
d) Safety
e) Efficiency
f) Planning Process
g) Aesthetics
h) Hauler Impacts
The City objectively evaluated the proposals submitted to the City’s RFP
to determine the most responsive proposal and the best value for the City
and its residents. A comprehensive set of criteria were used to quantify
the merits of each proposal package. The evaluation criteria and relative
point values for each are shown below:
CRITERIA WEIGHT
a) Proposed Prices 32 points
b) Qualifications 10 points
c) Service 20 points
d) Environmental Benefits and Street Impacts 19 points
e) Safety 8 points
f) Aesthetics 5 points
g) Proposal content and overall responsiveness 6 points
Allied’s proposal was chosen as the top ranked proposal based on the
criteria described above. The proposal best achieved the City’s stated
goals including lower prices to residents; several service options for
residents; environmental benefits including community control over
decisions related to waste management; reduced truck traffic which
means less noise, pollution, and impacts to City streets; and improved
efficiency and aesthetics.
2) Minimizing Displacement of Collectors:
a) RFP Process: The RFP was designed to minimize displacement
of trash collectors by ensuring all collectors could submit a
proposal regardless of a company’s size. This was accomplished
in a number of ways as follows:
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1. The RFP called for the City purchasing and owning the
trash carts. This eliminated the financial hardship which
may have been experienced by smaller trash collection
companies for the purchase of carts for an entire city.
2. The RFP allowed for several proposal scenarios to ensure
all trash collectors could feasibly submit a proposal as
follows:
a. Citywide Option – Proposal to provide trash
collection services for the entire City.
b. Districts Option – Proposal to provide trash
collection services for any or all districts only.
c. Citywide Plus Districts Option – Proposal to provide
trash collection services under both the Citywide
and the Districts Option.
d. Teaming Option – Proposal submitted with a
maximum of three other companies.
b) Existing Open System Improvements: The City reviewed its
existing open system of trash hauling to determine if
improvements could be made which would meet the City Council’s
stated goals. A summary of improvements reviewed included
increased enforcement, increased licensing fees to cover
increased enforcement, and limiting the number of licenses.
c) Alternative Improvements: The City reviewed two alternative
improvement options suggested by the Minnesota Chapter of the
National Solid Wastes Management Association and Tennis
Sanitation, LLC. A summary of alternative improvements include
increased rate transparency and limiting the number of licenses to
three, with the three top ranked companies in the RFP process
awarded the licenses and buying out routes from the remaining
haulers.
3) Ensuring Participation of All Interested Parties in the Decision-
Making Process:
An important part of the City’s trash collection system analysis was
ensuring all interested parties were able to participate in the decision
making process. This was accomplished by holding several public
hearings at the City Council, public Trash Hauling Working Group
meetings where all licensed trash haulers were invited, and setting up a
trash collection system webpage where updates were posted and
feedback was taken from residents.
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4) Maximizing Efficiency in Solid Waste Collection:
The authorized Allied Contract will maximize the City’s efficiency in solid
waste collection as follows:
a) Automated Collection
b) Standardized Carts
c) Radio Frequency Identification System
d) Organic Waste Collection Program
e) Pay-as-You-Throw Plans
f) Pricing
g) Reduced Road Impacts
2. Implementation Schedule
a. Education: The City must educate, promote, and engage its citizens on the new
Maplewood Trash Plan. This will be accomplished through articles in the City
News, information on our website, and promotional and educational materials
and demonstrations at City events and facilities. Proposed timeline – December
2011 through December 2012
b. Ordinance and Licensing Requirements: The City must amend its Solid
Waste Management Ordinance and Licensing Requirements to reflect the new
organized trash collection system. Proposed timeline – March 2012
c. Trash Cart Survey: The City must survey all single family residents to
determine the correct size cart required by each family. Proposed timeline –
February 2012
d. Cart Purchase: The City must complete a procurement process for the
purchase of carts. Proposed timeline – June 2012
e. Roll Out: The City must work with its existing licensed haulers and Allied Waste
Services to ensure all existing carts are picked up and the City’s new carts are
distributed. Proposed timeline – September/October 2012
RECOMMENDATION
1. Adopt the attached resolution (Attachment 1). The resolution adopts Findings of Fact
about the City’s Trash Collection System Analysis per Minnesota Statutes, Section
115A.94, Subdivision 4(e).
2. Review and offer comment and feedback on the proposed Maplewood Trash Plan
Implementation Schedule outlined above.
Attachment
1. Resolution of Findings of Fact for Maplewood’s Organized Trash Collection Plan
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Attachment 1
RESOLUTION NO. ________
CITY OF MAPLEWOOD
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION OF FINDINGS OF FACT FOR
MAPLEWOOD’S ORGANIZED TRASH COLLECTION PLAN
WHEREAS, Maplewood has an open trash collection system with nine residential trash
haulers licensed in the city in 2011.
WHEREAS, Minnesota Statute, Section 115A.94, Subdivision 4(a) requires a city adopt a
resolution of intent to organize trash collection before implementing an ordinance, franchise, license,
contract or other means of organizing collection.
WHEREAS, Minnesota Statute, Section 115A.94, Subdivision 4(b) requires a city to hold a
public hearing prior to adopting the resolution of intent to organize trash collection.
WHEREAS, on March 28, 2011, the Maplewood City Council held a public hearing to take
testimony from interested persons, including persons licensed to operate solid waste collection
services in the city, prior to the adoption of a resolution of intent to organize trash collection.
WHEREAS, on March 28, 2011, after the required public hearing specified above, the City
Council adopted a resolution of intent to organize trash collection for the following reasons:
1. To begin a planning process.
2. To initiate additional public participation.
3. To evaluate all trash collection system options, including evaluating the city’s current open
trash collection system for potential improvements.
WHEREAS, on March 28, 2011, after adoption of the resolution of intent to organize as
specified above, the City Council specified the following goals for the city’s trash collection system
evaluation process as follows:
a) Economic
b) Service
c) Environmental
d) Safety
e) Efficiency
f) Planning Process
g) Aesthetics
h) Hauler Impacts
WHERAS, Minnesota Statutes 115A.94, Subdivision 4(c) requires the city to follow a minimum
90 day planning period following the resolution of intent to supervise the development of plans or
proposals for organized collection.
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WHEREAS, the city’s 90 day planning period per Minnesota Statutes 115A.94, Subdivision
4(c) began on March 29, 2011.
WHEREAS, as part of the trash collection system analysis planning process, the City Council
authorized the release of a Request for Proposal for residential trash collection on July 11, 2011.
WHEREAS, the City’s deadline for submittal of proposals to the RFP was August 19, 2011, at
which time the City received six responses to the RFP from the following companies (listed in
alphabetical order):
1. Allied Waste Services
2. Dick's Sanitation, Inc.
3. Highland Sanitation and Recycling
4. Tennis Sanitation, LLC
5. Walters Recycling and Refuse, Inc.
6. Waste Management, Inc.
WHERAS, Minnesota Statutes 115A.94, Subdivision 4(d) requires the city to follow a minimum
90 day negotiation period following the planning period to discuss possible organized collection
arrangements with all licensed collectors operating in the city who have expressed interest.
WHEREAS, the city’s 90 day negotiation period as required by Minnesota Statutes 115A.94,
Subdivision 4(d) began on August 19, 2011.
WHEREAS, on September 13, 2011, the Trash Hauling Working Group met to review and
rank the proposals based on the evaluation criteria specified in the RFP. Allied Waste Services was
chosen as the top ranked proposer.
WHEREAS, on October 10, 2011, the City Council authorized staff to negotiate a draft contract
with Allied Waste Services for City-Wide Residential Trash Collection (hereinafter “Contract”).
WHEREAS, on November 28, 2011, the City Council authorized final negotiations and
execution of the Contract between the City of Maplewood and Allied Waste Services.
WHEREAS, Minnesota Statutes, Section 115A.94, Subdivision 4(e), requires that the city
make specific findings that describe in detail the procedures it used to plan and to attempt
implementation of organized collection through an arrangement with collectors who expressed
interest; and evaluate the proposed organized collection method based on standards including:
achieving the stated organized collection goals of the city; minimizing displacement of collectors;
ensuring participation of all interested parties in the decision-making process; and maximizing
efficiency in solid waste collection.
WHEREAS, the City Council adopts the staff report dated December 6, 2011, and titled “Trash
Collection System Analysis – Adopt Findings of Facts about the City’s Trash Collection System” in its
entirety regarding the detailed process undertaken in the trash collection system analysis.
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WHEREAS, the City Council makes the following findings of fact regarding the City’s
organized trash collection system:
The single-hauler Contract with Allied Waste Services will achieve the city’s stated organized
collection goals and provide the following benefits to the City:
Increased efficiency enabling a lower
cost per household
Decreased impacts from truck traffic
Decreased fuel consumption
Ability to standardize service (e.g.,
automated collection with standard
carts)
Makes public education simpler
Ability to provide access to special
service needs at known, controlled costs
Volume-based pricing (i.e., “Pay As
You Throw”) to achieve waste
abatement goals
Improved control over residents actually
using garbage service
Ability to set specifications on the size
and quality of trucks used Ability to
competitively bid service on a regular
basis helping promote lower costs
Builds on the strengths of both the
government and private sectors through
a contract
Positive, working partnership approach
can provide very high quality services
NOW THEREFORE BE IT RESOLVED, the City Council adopts the above-mentioned findings
of fact and the detailed process as outlined in the December 6, 2011, staff report and hereby
authorizes staff to draft a solid waste management ordinance based on the Allied Waste Services
Contract and engage in organized city-wide residential trash collection with Allied Waste Services for
that service.
Adopted this _______ day of December, 2011.
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
Michael Martin, AICP, Planner
Charles Ahl, Assistant City Manager
SUBJECT: Conditional Use Permit Revision and Design Review – St. Paul
Hmong Alliance Church
LOCATION: 1770 McMenemy Street
Vote: Simple Majority Vote Required for Approval
DATE: December 1, 2011
INTRODUCTION
Proposal
The St. Paul Hmong Alliance Church, at 1770 McMenemy Street, is proposing to revise its
conditional use permit to add onto the church, enlarge the parking lot and to provide a driveway
connection to DeSoto Street. Please refer to the applicant’s narrative and plans.
Requests
The applicant is requesting:
1. A conditional use permit (CUP) revision for the building expansion and site plan changes.
City code requires a CUP for churches.
2. Approval of project and design plans.
BACKGROUND
On November 24, 1986, the city council granted a conditional use permit for a church at this
location.
On May 12, 1997, the city council approved a CUP revision and the design plans for this site.
These requests were for the church to expand their building by adding space for Sunday school
and a solarium to the front of the church.
On July 8, 2002, the city council approved a CUP revision and design plans for this site. These
requests were for the church to expand their parking lot to the south and to add a playground to
their property.
Agenda Item J1
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DISCUSSION
Conditional Use Permit Revision
The zoning ordinance requires that the city council determine that all nine “standards” for a CUP
approval be met in order to approve a CUP. These nine standards or findings state that the use
must (refer to the resolution for the complete wording):
Comply with the city’s comprehensive plan and zoning code.
Maintain the existing or planned character of the neighborhood.
Not depreciate property values.
Not cause any disturbance or nuisance.
Not cause excessive traffic.
Be served by adequate public facilities and police/fire protection.
Not create excessive additional costs for public services.
Maximize and preserve the site’s natural and scenic features.
Not cause adverse environmental effects.
The findings questioned by the planning commission were those of potential traffic impacts and
whether the proposed addition, with the new driveway, would alter the character of the
neighborhood. Based on the evaluation of the traffic analysis by the city’s engineering staff, the
commission felt that there would be no notable traffic impact. The traffic study determined that
the neighborhood roads and intersections were designed presently to handle any potential
traffic increase on both McMenemy and DeSoto Streets. Refer to the discussion below.
The commissioner also felt that the character of the neighborhood would be maintained if the
proposed expansion took place. They felt that churches are typical uses in residential
neighborhoods. The proposed church expansion would not be uncommon in a neighborhood
and would not be out of character. Staff concurs with these views.
Staff spoke to Steve Nelson with the Ramsey County Assessor’s office about whether the
proposed church expansion would impact property values. Mr. Nelson stated that it is very hard
these days to say what is impacting property values with the current economy. In general,
though, his office has not seen any verifiable negative impacts as shown by sales of homes in
areas where there have been neighboring non-residential building expansions.
Building Design and Building Setbacks
The proposed additions will be pre-cast concrete with earth tones and a brick inlay matching the
reddish-brown brick veneer found on the existing building.
The existing church building is 8,750 square feet in size. A 10,200 square foot gymnasium is
proposed on the east side of the site and a 22,050 square foot addition which includes a
sanctuary, offices and classrooms is proposed on the west and south sides of the existing
church building.
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Code requires a 100-foot building setback for the proposed addition on the north and south.
The southerly building setback and the proposed addition east of the existing church both meet
this 100-foot requirement. The proposed addition that would be west of the existing church,
however, would be 95 feet from the north property line. This must be adjusted to meet the
required 100 foot setback. The applicant’s architect stated that they would meet the 100-foot
setback requirement.
The easterly setback was unique to calculate because only part of the proposed addition was
adjacent to the residential property to the east and part was facing the applicant’s site. Staff felt
it was reasonable to calculate the easterly setback based on the amount of the addition directly
behind the neighboring lot. On that basis, only a 50-foot setback is required and the applicant is
proposing a 70 foot setback.
Parking Lot
The proposed parking lot expansion would meet setbacks and exceed the required number of
parking spaces. The code requires 350 spaces (one for each four seats in the church) for the
proposed 1,400-square-foot sanctuary. The applicant is proposing to provide 359 parking
spaces. There are currently 254. This expansion will meet the parking needs of the expanded
church. The site will reach its parking lot capacity so staff is recommending the CUP state that
if parking becomes an issue in the future maximum seating capacity for the sanctuary may need
to be lowered.
The proposed parking lot expansion includes four large sections of porous pavement to assist in
meeting stormwater standards. The church has been working with the Ramsey Washington
Metro Watershed District in this regards.
Proposed Driveway to DeSoto Street and Traffic Analysis
The proposed site plan shows a new driveway from the expanded parking lot to DeSoto Street.
The neighbors near the church have mixed reactions to this part of the proposal. City staff has
not received any traffic complaints about the existing church and parking lot layout. Staff
understands, however, that the new driveway to DeSoto Street is a change to the site and the
area that is a concern to many of the neighbors. It is their opinion that DeSoto Street, because
of its narrower width and lack of a sidewalk, could not handle the additional traffic. The
neighbors are concerned that the additional traffic from the church would make DeSoto Street
unsafe for pedestrians and for the homeowners on the street.
To evaluate the potential traffic impact to the proposed driveway connection to DeSoto Street,
staff required that the applicant provide a traffic study to assist the city in our review. The
applicant hired Stonebrooke Engineering, Inc., to study the existing traffic impact and to prepare
an analysis of what will happen if the church adds the driveway to DeSoto Street. Steve
Kummer, Maplewood Staff Engineer, reviewed this traffic study. Refer to Mr. Kummer’s
attached report.
The applicant is proposing to install a gate for the DeSoto Street entrance. The applicant would
keep the gate closed except for Sundays and major holidays. If approved, the city should
monitor the parking demand and traffic situation and keep track of any complaints after the
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church completes the project. If traffic and parking problems occur, the city council could
require the church to close the driveway to DeSoto Street or make other changes to the site.
Landscaping and Parking Lot Screening
Proper landscaping and screening are necessary to ensure that adjacent homes are buffered
from the parking lot. The applicant is proposing to remove 39 of the 73 significant trees on the
site. They would plant 55 new trees as part of the landscaping/screening plan. The applicant
proposes to plant the following types of trees: Japanese Tree Lilac, Northern Catalpa and
American Arborvitae. Ten Japanese Tree Lilac trees would be planted in the parking lot west of
the proposed addition. A mix of 15 Northern Catalpa trees and 30 American Arborvitae trees
would be planted along the southerly lot line for a buffer to the adjacent future homes.
Staff does not feel that the proposed trees would provide adequate screening for the future
homes to the south. The city code requires that screening buffers be at least six feet tall and 80
percent opaque. Staff has suggested that the applicant revise the plan to provide a six-foot-tall
decorative wood fence to match the existing fence along the north lot line for a proper buffer.
However, there are other options available to the applicant to achieve this buffer. Options could
include berming, plantings and credit for existing foliage. The key is to provide a plan that
would satisfy the screening requirements of the city code. A revised landscaping/screening
plan should also address all sides of the site for proper screening.
The applicant is proposing three biofiltration basins with the expansion of the building and
parking lot. As required by the city, the proposal calls for using plants, not seed, in these
basins.
Trash Storage
The applicant’s plans do not address trash handling. Any outside trash facilities are required to
be within an enclosure. Staff is recommending the applicant submit a revised plan addressing
this requirement. The applicant has submitted a photometric plan, which meets the city’s code
requirements.
DEPARTMENT COMMENTS
Building Department – Dave Fisher, building official, had the following comments:
Provide a complete building code analysis when the plans are submitted for construction.
Use the 2006 IBC and the Minnesota State Building Code.
Verify the Fire Department has access around the site and adequate fire hydrants.
The church is required to have a fire sprinkler system and fire alarm.
Provide accessible parking.
Provide address numbers of the building.
Recommend a preconstruction meeting.
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Fire Department – Butch Gervais, assistant fire chief, had the following comments:
Applicant will need to add fire protection and notification per code to cover all areas of the
new additions.
Rear access through the gate shall not be less than 20 feet for fire department access.
Owner needs to be aware that if the gate is locked and the fire department has no key the
lock and or chain will be cut and the fire department will not be responsible to replace either
lock or chain.
All proper permits are needed for any fire protection work including alarm panel and shall be
done by a licensed contractor.
Engineering Department – Steven Kummer, staff engineer, has reviewed this project. Please
refer to Mr. Kummer’s report.
Conclusion
Staff understands the residents’ wishes to keep additional traffic off of DeSoto Street. However,
it seems unreasonable to staff for the applicant to add the DeSoto Street access driveway. The
use of this driveway would be limited to two services on Sundays and to holiday services. The
rest of the time, this driveway would be gated to prevent use. Staff does not see this as being a
burden to the neighborhood for such infrequent use.
COMMISSION COMMENTS
November 15, 2011: The planning commission recommended approval of the CUP.
November 22, 2011: The community design review board recommended approval of the design
plans, but, were dissatisfied with the lack of detail in the building elevations. They felt that the
plans were were acceptable, in general, to move the project to the city council so not to delay
the process. However, they wanted the applicant to submit revised plans which detailed the
building materials proposed. The board also directed the applicant to consider using more right
angle parking spaces rather than diagonal and to find spots within the parking lot to provide
landscaped islands for trees. The board also recommended that the revised landscaping plan
take into account the grade of the site as compared to the adjacent properties when designing
their parking lot screening.
BUDGET IMPACTS
None
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RECOMMENDATION
A. Adopt the resolution revising the conditional use permit for the church at 1770 McMenemy
Street. This permit is based on the standards for approval required by the code and subject
to the following conditions (additions are underlined and deletions are crossed out):
1. All construction shall follow the site plan approved by the city date-stamped October 26,
2011. Staff may approve minor changes. This approval includes the parking lot
expansion, the new driveway to DeSoto Street and the proposed playground building
additions.
2. The proposed construction must be substantially started within one year of council
approval or the permit shall become null and void. The council may extend this deadline
for one year.
3. Regularly maintain the grounds and pick up all debris as well as maintain the decorative
wood screening fences. along the north side of the site.
4. The city council shall review this permit in one year.
5. The city council may require the church to limit seating capacity in the main sanctuary
additional parking spaces if a parking shortage develops.
6. The plans for the driveway to DeSoto Street, the future church addition and future
gymnasium are not approved. These shall be submitted to the City Council for approval
of a revised conditional use permit.
7. The city council may require the church to make changes to the site, if the council
deems it necessary or prudent, during future reviews of the conditional use permit.
8. The church shall provide adequate screening of the new parking lot and the new
driveway from adjacent homes by planting, berming or both a six-foot-tall, solid
decorative wood fence to screen the parking lots on the south, west and east sides of
the site to match the screening fence on the north lot line. This screening fence is to
provide a parking lot screen as required by city code.
9. The gate at the proposed DeSoto Street entrance must be closed at all times, except for
Sundays and during holiday services.
B. Approve the plans date-stamped October 26, 2011, for the parking lot expansion, new
driveway and building additions at the St. Paul Hmong Alliance Church, 1770 McMenemy
Street. The property owner shall meet the following conditions:
1. Repeat this review in two years if the city has not issued a permit for this expansion.
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2. Before getting a grading and building permit, the applicant shall provide the community
design review board with:
a. A revised site and landscape plan that shows the following:
(1) The applicant shall submit a revised landscape plan that lists the plantings
proposed in the basins. The plan should specify the number, species, and
size of plantings.
(2) The applicant must submit a revised landscape plan showing the size of the
replacement trees. This plan must comply with the requirements of the tree
ordinance.
(3) Landscaped islands within the parking lot planted with trees.
(4) Building elevations which identify the proposed building materials at a
sufficient scale to depict architectural details such as seems in building
materials.
(5) Location of the underground irrigation system as required by code.
(6) A plan for the installation of a six-foot-tall, solid wood screening fence on the
south, west and east sides of the site, or an equivalent buffer that would meet
code requirements, where the parking lot abuts residential properties. Staff
will consider a reduction in the number of trees in lieu of the screening fence.
The screening plans shall take into account the grade of the site and that of
adjacent properties.
(7) Verification that all setback requirements would be met, specifically, providing
a 100-foot building setback from the north property line.
b. Provide a grading, drainage, utility and erosion control plan to the city engineer for
approval. The erosion control plan shall meet ordinance requirements and all the
plans shall meet the requirements of the city engineer.
c. A trash container enclosure plan. The trash enclosure must be compatible with the
building and include a 100 percent opaque gate.
3. Resod the lawn that is disturbed by construction activities.
4. Construct the required trash container enclosure.
5. Install a stop sign and speed bumps on the new driveway to DeSoto Street.
6. Before obtaining permits for grading and construction, the applicant shall provide staff
with a check or an irrevocable letter of credit in the amount of 125 percent of completing
landscaping and site improvements.
7. All work shall follow the approved plans. Staff may approve minor changes.
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8. Comply with all requirements of the city’s engineering report dated November 11, 2011
by Steve Kummer, staff engineer.
9. Comply with all requirements of the assistant fire chief and building official.
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CITIZENS' COMMENTS
Staff surveyed owners of the 135 parcels within 500 feet of the church property. Of the 21
replies, six were in favor, eight were opposed, five had miscellaneous comments and two had
no comments.
In Favor
1. Looks like a good plan, like the idea of 2nd entrance off DeSoto. Is parking adequate?
(Wierenga – 344 Summer Lane)
2. We are not opposed to this, however, the fence on the north side of the property needs
some attention and the trees need to be trimmed. (Moxness – 394 Ripley)
3. I strongly support St. Paul Hmong Alliance Church addition. More church is better than
more nightclubs in our community. (Vang – 415 Kingston Avenue)
4. Let them build – the entrance on DeSoto is a great idea. Best of luck to them. (Grote –
Summer Lane)
5. I am all for their expansion – not sure of the DeSoto entrance since I don’t live in that area.
Good luck to them! (Casserly – 374 Summer Lane)
6. I have no problem with this project. I admire their reaching out and meeting the needs of
their people. (Pliefke – 358 Summer Lane)
Opposed
1. When the city redid our road (DeSoto) they made it so you can hardly get through if there is
a car parked. Then add people walking and it is an accident waiting to happen. Our road
was not made for all that extra traffic. (Duellman – 1835 DeSoto Street)
2. No – I am not approving. There is enough traffic on DeSoto. This would only complicate.
(Niedermayer – 425 Ripley Avenue)
3. I believe the overall traffic flow on DeSoto would increase too much. I am highly opposed,
this is not an acceptable alternative, why not use McMenemy? (Knabe – 1760 DeSoto
Street)
4. Please do not allow a new entrance off of DeSoto. It is a quiet residential street with lots of
curves. I believe it would be a safety hazard with the extra traffic. The street does not have
any shoulder. They should continue using McMenemy as their exit and entrance.
McMenemy can handle the traffic. I am very happy for their growth! I actually work with
many of the Hmong members who attend SPHAC. (Albert – 387 Ripley Avenue)
5. Adding a new entrance off of DeSoto Street would create the following problems: (1) create
traffic flow this street is not built to sustain (2) exiting out of the lot onto DeSoto would be
hazardous due to limited visibility caused by the curve and the hill south of the proposed
entrance/exit (3) sooner or later drivers would discover the alleyway that leads out to
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Bradley, and that would feed into the quite neighborhood with many young families. Given
these inherent problems, my suggestion would be to keep the entrance/exit on McMenemy
or provide shuttle service from a remote parking area, perhaps K-Mart on Maryland and I-
35E. I think we need to have several options brought to the table, not just one revision.
Unfortunately, the church property, nestled in the middle of a residential area with no
feasible way of widening the existing entrance/exit, may have outgrown the limitations of
their acreage and may have to relocate. Suburban churches do this all the time because
they do not want to create disputes with residents. And if the attendance out grows the
proposed changes then what will we do? I appreciate the offer to respond to this proposal.
It’s good to know we have a voice in discussion and decision-making that can greatly impact
us as residents. We like the quiet setting and low traffic volume. (Stephenson – 527
Kingston Avenue)
6. No way! Keep the street quiet! (Cook – 415 Ripley Avenue)
7. I absolutely do not want a parking lot entrance on DeSoto. DeSoto is filled with beautiful
trees and singing birds and wild flowers. Do not take away my evening walk. Already too
much traffic on this stretch and trash thrown from cars. This would only make it worse.
(Starzinski – 1799 Burr Street)
8. I do not want the proposed additional entrance to the church. (McGuinness – 391 Ripley
Avenue)
Miscellaneous Comments
1. Please see attached letter from Lisa Hlavenka, Kevin and Kaitlyn Gaeu regarding concerns
on proposed DeSoto Street entrance (Hlavenka – 1780 DeSoto Street)
2. Please see attached letter from Dick Freimuth regarding concerns on proposed DeSoto
Street entrance and stormwater (Freimuth – 1802 Burr Street)
3. Please see attached letter from Thomas and Teresa Willkom regarding concerns on
proposed DeSoto Street entrance (Willkom – 1838 DeSoto Street)
4. We would hope that the drop off entrance to the north of the new sanctuary could be moved
to the west side. Noise, congestion (school busses?) so close to residential housing could
be alleviated with better planning of traffic. We are also concerned about the biofiltration
basin along the northside of the addition in that we hope the city makes sure runoff doesn’t
flood my yard. It is at a recess elevation and water/snowmelt could flood back yards in
spring/summer. It seems that the drop off site talked about would make nice green space
for outdoor functions in spring summer and fall. Otherwise it looks like a great concept and
we wish the church all the best. (Lewandowski and Kedrowski – 398 Ripley Avenue)
5. I have no problem with them adding to building or parking lot, but I want no new drive to
DeSoto. DeSoto is a small narrow street and cannot handle a lot more traffic. (Hruby –
1720 DeSoto)
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No Comments
1. Litecky – 354 Summer Lane
2. Dirkzwaker – 356 Summer Lane
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REFERENCE INFORMATION
SITE DESCRIPTION
Lot size: 7.42 acres
Existing land use: The St. Paul Hmong Alliance Church
SURROUNDING LAND USES
North: Single dwellings
South: Single dwellings and developing town house development
East: DeSoto Street and single dwellings
West: The Minnesota Department of Transportation (MnDOT) highway maintenance facility
PLANNING
Land Use Plan designation: In (Institutional)
Zoning: F (farm residence district)
Ordinance Requirements
Section 44-1092(3) requires a CUP for churches.
CRITERIA FOR CUP APPROVAL
Section 44-1097(a) states that the city may approve a CUP, based on the nine standards for
approval in the resolution attached to this report.
Application Date
Staff received the complete application materials for this request on October 26, 2011. State
law requires that the city take action within 60 days of receiving complete applications for a
proposal. The deadline for action by the city is December 25, 2011. State statue 15.99 allows
the city to extend this deadline an additional 60 days if needed to complete the official review.
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Sec17\1770 McMenemy\Hmong Alliance Church Expansion CUP CC Report 12 12 11 te
Attachments:
1. Location Map
2. Land Use Map
3. Zoning Map
4. Existing Site Plan
5. City Council Minutes, dated July 8, 2002
6. Proposed Site Plan
7. Proposed Grading Plan and Sketch Grading Plan
8. Proposed Landscape Plan
9. Proposed Building Elevations
10. Proposed DeSoto Street Gate
11. Applicant’s Narrative
12. Engineering Plan Review, dated November 7, 2011
13. Environmental Plan Review dated October 5, 2011
14. Letter from Lisa Hlavenka, Kevin and Kaitlyn Gaeu
15. Letter from Dick Freimuth
16. Letter from Thomas and Teresa Willkom
17. Conditional Use Permit Revision Resolution
18. Plans date-stamped October 26, 2011 (separate attachment)
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CONDITIONAL USE PERMIT REVISION RESOLUTION
WHEREAS, the St. Paul Hmong Alliance Church applied for a revision to their conditional
use permit because of their plans to enlarge their church parking lot, to add a driveway to
DeSoto Street and to build additions to their existing building.
WHEREAS, this permit allows the church and Sunday school.
WHEREAS, this permit applies to 1770 McMenemy Street. The legal description is:
Except South 95 feet of West 167 feet and except East 200 feet; the North 5 acres
and except West 167 feet and except East 200 feet; the North 4 feet of South 5 acres;
being in North 10 acres of Southwest 1/4 of Southwest 1/4 (subject to road and
easements) in Section 27, Township 29, Range 22.
And
Commencing at a point on the West line of Section 17, Township 29, Range 22,
said point being 166.98 feet South from the Northwest corner of the Southwest 1/4 of the
Southwest 1/4 of Section 17; running thence East and parallel with the North line of said
quarter quarter Section 1308.4 feet to the intersection with the East line of said quarter
quarter Section, thence running South along the East line of said quarter quarter Section
166.98 feet; thence running West and parallel with the North line of said quarter quarter
Section 1308.4 feet to the intersection with the West line of said Section; thence running
North along said last named line 166.98 feet to the place of beginning; excepting therefrom
the West 342 feet thereof; and except land described in Document No. 2137431.
WHEREAS, the history of this conditional use permit is as follows:
1. On November 15, 2011, the planning commission held a public hearing. City staff
published a notice in the paper and sent notices to the surrounding property owners as
required by law. The planning commission gave everyone at the hearing a chance to
speak and present written statements.
2. The city council reviewed this request on December 12, 2011. The council considered
reports and recommendations of the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council _________ the above-described
conditional use permit revision, because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the city's comprehensive plan and code of ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
Attachment 17
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5. The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions (additions are underlined and deletions
crossed out):
1. All construction shall follow the site plan approved by the city date-stamped October 26,
2011. Staff may approve minor changes. This approval includes the parking lot
expansion, the new driveway to DeSoto Street and the proposed playground building
additions.
2. The proposed construction must be substantially started within one year of council
approval or the permit shall become null and void. The council may extend this deadline
for one year.
3. Regularly maintain the grounds and pick up all debris as well as maintain the decorative
wood screening fences along the north side of the site.
4. The city council shall review this permit in one year.
5. The city council may require the church to limit seating capacity in the main sanctuary
additional parking spaces if a parking shortage develops.
6. The plans for the driveway to DeSoto Street, the future church addition and future
gymnasium are not approved. These shall be submitted to the City Council for approval
of a revised conditional use permit.
7. The city council may require the church to make changes to the site, if the council
deems it necessary or prudent, during future reviews of the conditional use permit.
8. The church shall provide adequate screening of the new parking lot and the new
driveway from adjacent homes by planting, berming or both a six-foot-tall, solid
decorative wood fence to screen the parking lots on the south, west and east sides of
the site to match the screening fence on the north lot line. This screening fence is to
provide a parking lot screen as required by city code.
9. The gate at the proposed DeSoto Street entrance must be closed at all times, except for
Sundays and during holiday services.
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The Maplewood City Council _________ this resolution on __________, 2011.
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November 15, 2011
Planning Commission Meeting Minutes
1
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, NOVEMBER 15, 2011
5. PUBLIC HEARING
a. Conditional Use Permit Revision, Building Addition for the St. Paul Hmong Alliance
Church, 1770 McMenemy Street
i. Senior Planner, Tom Ekstrand gave the report on the CUP revision for the building
addition for the St. Paul Hmong Alliance Church and answered questions of the
commission.
ii. Staff Engineer, Steve Kummer reported on traffic issues and answered questions of the
commission.
Acting Chairperson Desai opened the public hearing.
The following people spoke at the public hearing for the St. Paul Hmong Alliance Church:
1. Kao Lee, St. Paul Hmong Alliance Church
2. Chong Lee Yang, St. Paul Hmong Alliance Church
3. KaoLee Thao, St. Paul Hmong Alliance Church
4. Nicholas Thao, Maplewood
5. Lisa & Kevin Gaeu, Maplewood
6. Puneex Vedi, Vedi Associates
7. Larry Jaehnert, Maplewood
8. Diana Longrie, Maplewood
9. L. Xiong, St. Paul Hmong Alliance Church
Acting Chairperson Desai closed the public hearing.
Commissioner Trippler moved to approve the resolution revising the conditional use permit for the
church at 1770 McMenemy Street. This permit is based on the standards for approval required by
the code and subject to the following conditions (additions are underlined and deletions are
crossed out):
1. All construction shall follow the site plan approved by the city date-stamped October 26, 2011.
The director of community development may approve minor changes. This approval includes
the parking lot expansion, the new driveway to DeSoto Street and the proposed playground
building additions.
2. The proposed construction must be substantially started within one year of council approval
or the permit shall become null and void. The council may extend this deadline for one year.
3. Regularly maintain the grounds and pick up all debris as well as maintain the decorative wood
screening fences. along the north side of the site.
4. The city council shall review this permit in one year.
5. The city council may require the church to limit seating capacity in the main sanctuary
additional parking spaces if a parking shortage develops.
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November 15, 2011
Planning Commission Meeting Minutes
2
6. The plans for the driveway to DeSoto Street, the future church addition and future gymnasium
are not approved. These shall be submitted to the City Council for approval of a revised
conditional use permit.
7. The city council may require the church to make changes to the site, if the council deems it
necessary or prudent, during future reviews of the conditional use permit.
8. The church shall provide adequate screening of the new parking lot and the new driveway
from adjacent homes by planting, berming or both a six-foot-tall, solid decorative wood fence
to screen the parking lots on the south, west and east sides of the site to match the screening
fence on the north lot line. This screening fence is to provide a parking lot screen as required
by city code.
9. The gate at the proposed DeSoto Street entrance must be closed at all times, except for
Sundays and during holiday services.
Seconded by Commissioner Pearson. Ayes – Acting Chairperson Desai,
Commissioner’s Bierbaum,
Martin, Nuss, Pearson,
Trippler & Yarwood
Nay – Commissioner Boeser
The motion passed.
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November 22, 2011
Community Design Review Board Meeting Minutes
1
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, NOVEMBER 22, 2011
1. DESIGN REVIEW
a. Building Addition for the St. Paul Hmong Alliance Church, 1770 McMenemy Street
i. Senior Planner, Tom Ekstrand gave the report on the building addition for the St. Paul
Hmong Alliance Church at 1770 McMenemy Street and answered questions of the board.
Chairperson Ledina advised the board and audience that the board would focus their review on
design issues, not the proposed driveway connection to DeSoto Street which the planning
commission addressed.
The following people spoke regarding the building addition for the St. Paul Hmong Alliance
Church, 1770 McMenemy Street:
1. Architect, Puneet Vedi, Vedi Associates, Inc. addressed the board.
2. President of Vedi Associates, Inc. P.S. Vedi, addressed the board.
3. Bob Zick, North St. Paul, addressed the board.
4. Kao Lee, St. Paul Hmong Alliance Church, Maplewood, addressed the board.
Chairperson Ledvina moved to approve the plans date-stamped October 26, 2011, for the parking
lot expansion, new driveway and building additions at the St. Paul Hmong Alliance Church, 1770
McMenemy Street. The property owner shall meet the following conditions: (changes to the
conditions are in bold and underlined.)
1. Repeat this review in two years if the city has not issued a permit for this expansion.
2. Before getting a grading and building permit, the applicant shall provide staff with:
a. A revised site and landscape plan that shows the following:
(1) The applicant shall submit a revised landscape plan that lists the plantings proposed
in the basins. The plan should specify the number, species, and size of plantings.
(2) The applicant must submit a revised landscape plan showing the size of the
replacement trees. This plan must comply with the requirements of the tree ordinance.
(3) Location of the underground irrigation system as required by code.
(4) A plan for the installation of a six-foot-tall, solid wood screening fence on the south,
west and east sides of the site where the parking lot abuts residential properties. Staff
will consider a reduction in the number of trees in lieu of the screening fence. The
applicant shall consider changes to topography to design screening using
fencing, vegetation and berming.
(5) Verification that all setback requirements would be met, specifically, providing a 100-
foot building setback from the north property line.
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November 22, 2011
Community Design Review Board Meeting Minutes
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(6) Adding landscape islands in the parking lot to break up the parking lot
expansion.
b. Provide a grading, drainage, utility and erosion control plan to the city engineer for
approval. The erosion control plan shall meet ordinance requirements and all the plans
shall meet the requirements of the city engineer.
c. A trash container enclosure plan. The trash enclosure must be compatible with the
building and include a 100 percent opaque gate.
3. Resod the lawn that is disturbed by construction activities.
4. Construct the required trash container enclosure.
5. Install a stop sign and speed bumps on the new driveway to DeSoto Street.
6. Before obtaining permits for grading and construction, the applicant shall provide staff with a
check or an irrevocable letter of credit in the amount of 125 percent of completing landscaping
and site improvements.
7. All work shall follow the approved plans. The director of community development may
approve minor changes.
8. Comply with all requirements of the city’s engineering report dated November 11, 2011, by
Steve Kummer, staff engineer.
9. Comply with all requirements of the assistant fire chief and building official.
10. Requiring the applicant to submit detailed building elevation plans for review and
approval by the CDRB. The applicant shall indicate color schemes, building materials
and other architectural details.
Seconded by Boardmember Shankar. Ayes - All
This item will go to the city council on December 12, 2011. The final architectural drawings and
site lay out should be brought back to the CDRB for the final approval.
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
SUBJECT: Annual Sustainability Report
DATE: December 6, 2011 for the December 12 City Council Meeting
INTRODUCTION
The Sustainability Chapter of Maplewood’s 2030 Comprehensive Plan outlines how the City will
improve on the natural and built environment by using best practices for sustainability. Property
values and the City’s overall marketability will rise over time by improving upon these
environments. The vision for sustainability as outlined in the Chapter is as follows:
The City of Maplewood, in order to ensure stewardship of its environment, will promote
sustainable development and practices for the preservation, design, and maintenance of
its natural and built environments. Developments and practices should maintain or
enhance economic opportunity and community well-being while protecting and restoring
the natural environment that people, economies, and ecological systems depend on.
The Annual Sustainability Report is provided as an update on the City’s sustainability goals and
to obtain comment and feedback on strategies needed to continue the mission.
DISCUSSION
Environmental and Natural Resources Commission
The Environmental and Natural Resources Commission is charged with developing and
promote sustainable practices for City policies and procedures. In 2011 the ENR Commission
worked on the following environmental issues:
1. Shoreland/Wetland Regulations
2. GreenStep Cities Program
3. Eureka Recycling 2010 Year End Report
4. Western Hills Area Street Improvement Project - Wetland Impacts
5. Emerald Ash Borer Plan
6. Living Streets Policy
7. Trash Collection System Analysis
8. Greenways
9. Environmental Neighborhood Groups
10. Chicken Ordinance
11. Maplewood Mall Stormwater Improvements
12. National Pollutant Discharge Elimination System (NPDES) Permit Presentation
13. Renewable Energy Ordinance
14. Wakefield Lake Experimental Storm Water Treatment Basin
15. Gladstone Savanna Response Action Plan
16. Maplewood Dump Site
17. Joy Park Wetland Buffer Waiver
Agenda Item J.2
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Green Team
The Green Team is made up of a group of staff who work together on environmental and
sustainability issues at a city operation level. The Green Team acts as the steering committee
for the GreenStep Cities program.
In 2011 the Green Team worked on implementation strategies for the Environmental Purchasing
Policy. The policy was drafted by the Green Team and adopted by the City Council in
December 2010. Strategies included opportunities to educate City staff on minimizing the City’s
consumption of resources and energy including a “Clean Up City Hall’ event and a zero waste
employee picnic.
The “Clean Up City Hall” event involved City staff bringing unused supplies and equipment to
the Reuse Center (City Hall lunchroom). City departments then “shopped” in the Reuse Center
for used items they needed. While there, the Green Team educated staff on the Environmental
Purchasing Policy. The event was a success, with all remaining products being donated to
School District 622.
The zero waste employee picnic involved the host departments researching and purchasing
products that could be recycled or composted, rather than thrown away. The picnic resulted in
only 10 percent waste, and the remaining products being composted or recycled. It also served
as valuable education on environmental purchasing, recycling, and composting.
Throughout the year the Green Team has also been working on another Environmental
Purchasing best practice, lowering the environmental footprint of meetings and events. This
included the distribution of environmental educational materials during National Night Out and
drafting a Green Guide for Meetings and Events. The Green Team will complete the guide
during their final meeting in December.
Sustainable City Operations Work Groups
In 2010 the Sustainable City Operations Work Groups reviewed several areas of operations to
determine how to minimize waste, lower long-term maintenance and operating costs, and
improves on the working environment and the community. An update on the operations
reviewed and the accomplishments made follows:
1. Review of organized trash hauling: Based on improved efficiencies and reduced
environmental impacts of an organized trash hauling system, the group recommended
that the City move forward with the trash collection system analysis. Key barriers noted
in the 2010 report included: trash hauling companies have a strong, vested interest in
the current open system and do not want government intervention; National Solid
Wastes Management Association is well organized and financed to help fight initiatives
such as Maplewood’s attempts to organize trash hauling; Minnesota Statutes requires
cities to go through a rigorous planning and negotiation process. The key opportunity
was stated as strong support from the City Council, ENR Commission, and
management.
Despite the barriers noted, the City of Maplewood successfully organized its residential
trash hauling on November 28, 2011, when the City Council authorized the execution of
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the Allied Waste Services Contract. The Allied Contract best meets the City’s trash
collection goals including lower prices to residents; several service options for residents;
environmental benefits including community control over decisions related to waste
management; reduced truck traffic which means less noise, pollution, and impacts to
City streets; and improved efficiency and aesthetics.
2. City fleet operations: The City completed a fleet audit and policy document in 2011.
The documents recommend short and long term strategies to a more efficient fleet,
which will result in energy and cost savings, cleaner air, and lower CO2 emissions.
Strategies outlined in the documents include right sizing the fleet (matching vehicle type
with its intended use); conversion to biofuels; conversion to high efficiency and hybrid
vehicles; driver education and behavior programs; and greening fleet maintenance.
In 2011 the City retrofitted two plow trucks with new catalyst mufflers to reduce
particulates from emissions, implemented a no idling and vehicle sharing policy,
downsized the City fleet by two vehicles, encouraged employee car pooling to offsite
training sessions, and continued training on environmentally friendly driving and vehicle
use.
3. City snow removal and maintenance policies: In 2011 the City began using a 100
percent salt deicing material for removal of snow during temperatures of 15 degrees F
and up, and a mixture of sand/salt below 15 degrees F. The use of different deicing
products during varying temperature has shown to be more effective and reduces the
amount of salt used, and thus reduces potential salt runoff into our lakes, streams, and
wetlands.
Last year’s snow events were comparable to the winter of 2000/2001. Based on a
comparison of salt use between the two comparable winters, the City used 45 percent
less salt in 2010/2011 than in 2000/2001. Other benefits observed during last winter’s
snow events were safer roads, less public calls for re-sanding and re-sweeping, and less
street sweepings collected and disposed.
4. Building operations: Building operations is charged with maintaining all of the City’s
buildings and structures. In 2011, the City continued retro commissioning its buildings to
improve energy efficiency and participated in the State of Minnesota B3 Benchmarking
Program (energy consumption protocol for city and state facilities) to monitor energy
use.
5. Living street policy: The living street work group reviewed the City’s street
reconstruction policies to determine ways to better improve stormwater quality, traffic
calming, improve biking and walking conditions, boulevard tree standards, and minimize
construction costs.
In 2011 the Living Streets Task Force was authorized by the City Council with
representatives from the Planning, ENR, and Business and Economic Commissions,
Community Design Review Board, and staff. Based on valuable feedback received from
the Task Force, staff is drafting a living streets policy for review by the full Commissions
and City Council next year.
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6. Turf management plan: The plan emphasized a balanced approach to reducing the
amount of turf in parks. It included varying maintenance levels according to turf use or
classification and reducing negative environmental impacts of turf maintenance.
In 2011, the City continued to reduce the amount of turf mowed. Currently, we have
stopped mowing areas of Joy Park, Applewood Park, Roselawn Park, Gloster Park, the
pond buffer at Maplewood Heights, as well as three City facility/lift stations. In addition,
landscape was installed at Lions Park which greatly reduces turf area at that park.
Staff looked at the issue of mowing height. With our current equipment it is not practical
to raise and lower the mower deck heights to suit each situation. Thus, we will need to
address the issue of mowing height through scheduling and mowing frequency.
In 2012 there will be a reorganization of the Park Maintenance Division. This change
represents an opportunity for division staff to review the turf management plan together
and to determine how to best implement the sustainable turf practices recommended in
the plan. Turf management priorities will include revising mowing schedules to address
frequency of mowing and to do as much as we can with existing equipment to meet
height goals; set up an organic turf maintenance pilot project on one site; increase the
frequency of aerating athletic fields; and aerating compacted fields can be one of the
most effective practices to improve turf health.
Education
The Naturalist at the Maplewood Nature Center offer environmental education programming
throughout the year. Programming is designed for school groups, preschools, scouts, birthday
parties and adult education.
The City also publishes a quarterly environmental insert called Maplewood Seasons. Each
quarter the Seasons focuses on important environmental topics.
Minnesota Green Step Cities
Minnesota GreenStep Cities is a voluntary challenge, assistance and recognition program to
help cities achieve their sustainability goals through implementation of 28 best practices. Each
best practice can be implemented by completing one or more specific actions from a list of four
to eight actions. These actions are tailored to all Minnesota cities, focus on cost savings and
energy use reduction, and encourage innovation.
The program outlines four “Steps” of recognition: Step One – pass a resolution authorizing the
city to participate in the program, register, and provide details of best practices accomplished;
Step Two – implement at least 8 best practices; Step Three – implement at least 16 best
practices; Step Four – this recognition Step is still being refined by the GreenStep Cities
steering committee.
In December 2010 the Maplewood City Council passed a resolution authorizing the City’s
participation in the GreenStep Cities program. City staff registered the City and implemented
best practices accomplished to date. In June 2011, during the annual League of Minnesota
Cities conference, the Mayor and Councilmember Nephew accepted an award from the
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Steering Committee which recognized Maplewood as accomplishing the Step Two recognition,
having implemented at least 8 best practices. The GreenStep Cities Steering Committee
reported that they were very impressed with the City’s accomplishments to date.
Summary
Maplewood is in a unique position to implement and influence sustainability by the policies we
set, by the approaches we use in City operations, and by the promotion of sustainability through
City-wide education. The City should continue to strive to be a leader in the area of
sustainability.
RECOMMENDATION
Review the information provided in the annual sustainability report and offer comments and
feedback.
Links:
1. Maplewood 2030 Comprehensive Plan: www.ci.maplewood.mn.us/index.aspx?nid=567
2. Maplewood Green Team: www.ci.maplewood.mn.us/sustainability
3. Minnesota GreenStep Cities: www.greenstep.pca.state.mn.us/index.cfm
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MEMORANDUM
TO: Jim Antonen, City Manager
FROM: DuWayne Konewko, Director of Parks and Recreation
Ginny Gaynor, Natural Resources Coordinator
DATE: December 5, 2011 for December 12, 2011 Commission Meeting
RE: Master Plan for Gladstone Savanna and Gloster Park
INTRODUCTION
The city is developing a master plan for Gladstone Savanna Neighborhood Preserve and Gloster
Park. The planning process has included four public meetings and participation by three
commissions. At the December 12, 2011 City Council meeting, council members will consider
approval of the master plan.
DISCUSSION
Gladstone Savanna Neighborhood Preserve is a 24-acre natural area with no trails or amenities.
Gloster Park is a 2.7-acre Neighborhood Park with play equipment and open play area. The
property was once the location of the Gladstone Shops of the St. Paul and Duluth Railroad
(Attachment 1).
In August 2011, the city began work on a master plan for the two sites. A questionnaire was sent
to residents that live within ½ mile of the site. Four public meetings were held to gather input,
review concept plans, and develop a final plan. Three commissions participated in the process—
Parks Commission, Environmental and Natural Resources (ENR) Commission, and Heritage
Preservation Commission.
The master plan for Gladstone Savanna and Gloster Park integrates trails and recreation, natural
resources, the site’s industrial history, soil remediation, and stormwater management
(Attachment 2).
Trails, Recreation, and Amenities. The master plan treats the preserve and park sites as a single
unit, and moves Gloster Park eastward into the preserve. From a park design perspective, this is
a better location because it is integrated into the site and is no longer isolated. The existing
soccer field will be moved to Flicek Park, which would then have one baseball field and one
soccer field. The playground and open lawn area at Gloster Park would be approximately one
acre.
Neighborhood redevelopment plans call for sidewalks along Frost Avenue and English Street,
with street parking for the preserve along Frost. There are three entrances along Frost, and one
entrance along English. In addition, there is neighborhood access at the southwest corner of the
site. The trail system within the site reflects the strong east-west orientation of many of the train
tracks that historically existed on the site. Most of the trails would be paved, but there would be
a mowed trail around the western edge of the stormwater basin.
Agenda Item J3
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Small gathering areas are included at the Frost-English entrance (on the site of the old turntable),
at the well, and at the playground.
Natural Resources Restoration. Much of the site will be restored to oak savanna. However,
woodlands will buffer the preserve from the street and from homes to the south. Along Frost and
English, the woods will be more open with very little shrub layer. The woods on the south are
dominated by Siberian elm and non-native shrubs. These would be slowly transitioned to oak
woodland by removing young Siberian elm as they establish and planting oaks and other native
species in areas that have enough sun. As the older elm trees die, other trees will have
established to take their place.
Soil Remediation. Use of the site for railroad repair shops led to soil contamination. Phase I and
limited Phase II Environmental Assessments were done in the late 1980’s and early 1990’s. In
2007, the city’s consultant SEH, Inc. and Minnesota Pollution Control Agency’s (MPCA)
consultant Delta Consultants conducted a more extensive investigation to characterize the nature
and extent of contamination on the property. Contamination exceeding Soil Reference Values
(SRV) or action levels was found at some of the sampling areas. The site is not hazardous but
some soil remediation is necessary.
SEH, Inc. prepared a Response Action Plan (RAP) and Construction Contingency Plan (CCP) in
February 2008 that addresses management of contaminated soil at the site. Attachment 3 shows
the soil remediation map for the site. The full report with appendices is available online at
www.ci.maplewood.mn.us\gladstonesavanna. For one small area, contaminated soils would be
removed from the site and disposed of at a permitted landfill. Other areas would be covered with
two to three feet of soil to create a four-foot separation between contamination and the soil
surface. The master plan is designed to accommodate these remediation strategies. In 2008,
after City Council review, the RAP and CCP were submitted to the MPCA for review. The
MPCA requested that the city resubmit it after detailed plans for the site are completed. We had
the ENR Commission review the soil remediation plan as part of the Gladstone Savanna
planning process, and they approved it. When detailed plans are created for the site, if changes
are necessary to the RAP and CCP, these would be presented to council.
Historical Preservation. The design team wanted the master plan to celebrate the site’s railroad
history in a fun, interesting and creative way that encourages people to use their imagination.
Due to soil contamination, we cannot excavate and expose foundations so other approaches are
used to celebrate the history:
• As you walk through the site, you come upon part of an old building foundation here and
there. A few of these might be original foundations. Most of them would be short walls
recreated with brick, mortar, and rubble.
• A commemorative sign or monument will be integrated into one of the entryways or
sitting areas.
• To delve deeper into the history of the site, visitors would use an interpretive trail
brochure and/or smartphone guide. There would not be excessive signage at the site
itself.
• GPS coordinates for the old buildings would be available for those who want to trace the
outlines of old foundations.
Agenda Item J3
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• The footprint of the shops would be seeded with a different prairie seed mix. Over time,
this visual clue to the history may disappear, but it will be a fun feature for many years.
• A short section of train track leads from the main trail to the stormpond basin.
• The trails have a strong east-west line, reflective of many of the tracks that were once on
the site.
• Bricks and stone found on the site will be incorporated into some of the trails or sitting
areas.
• The use of brick, stone, and metal in hardscape features reflects the site history.
• Pergolas cast shadows on the pavement, suggesting the pattern of railroad ties.
During the planning process, we discussed the concept of non-invasive archeology and the
historic value of leaving things underground. Given the constraints of soil contamination on the
site, this is an approach the design team believes is necessary for the site. The Heritage
Preservation Commission unanimously approved the master plan and its approach to
commemorating site history. In addition, Maplewood Historical Society members attended
planning meetings and have indicated their support for the plan as well.
Stormwater Management. The current stormwater basin at the site was designed to handle
flooding from large storm events and does not infiltrate typical rain events. The master plan
completely revises stormwater management on the site to allow water to infiltrate and to make
the basin an important aesthetic feature of the site. The new design calls for a two-cell system
that is planted with native prairie plants. The ENR Commission approved the stormwater
strategy for the site.
Public Meetings and Commissions. The final plan for the site was presented at a public meeting
in November and then to each of the participating commissions. The key topics of discussion
were the amount of trail, trail surface, and location of Gloster Park. Some detailed suggestions
were made, which will be considered during detailed design and construction phases. There was
strong support for the final design at the public meeting. The three participating commissions
approved the plan. There is enthusiastic support for the master plan and staff recommends that
the City Council adopts it.
RECOMMENDATION
Staff recommends that City Council approves the Master Plan for Gladstone Savanna and
Gloster Park.
Attachment 1: Historical map of site
Attachment 2: Master Plan drawings
Attachment 3: Soil Remediation Map
Agenda Item J3
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