HomeMy WebLinkAbout02-13-2012MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, February 13, 2012
Council Chambers, City Hall
Meeting No. 03 -12
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CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 7:02 p.m. by Mayor Rossbach.
PLEDGE OF ALLEGIANCE
ROLL CALL
Will Rossbach, Mayor
Present
Robert Cardinal, Councilmember
Present
Kathleen Juenemann, Councilmember
Present
Marvin Koppen, Councilmember
Absent
James Llanas, Councilmember
Present
APPROVAL OF AGENDA
Councilmember Juenemann moved to approve the agenda as submitted.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
APPROVAL OF MINUTES
1. Approval of January 23, 2012 City Council Workshop Minutes
Councilmember Juenemann moved to approve the January 23, 2012 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
2. Approval of January 23, 2012 City Council Meeting Minutes
Councilmember Llanas moved to approve the January 23. 2012 Citv Council Workshop Minutes
as submitted.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
APPOINTMENTS AND PRESENTATIONS
1. Resolution of Appreciation for Jeremy Yarwood and Robert Martin
February 13, 2012
City Council Meeting Minutes
1
Mayor Rossbach read the resolution of appreciation for Jeremy Yarwood and Robert Martin.
Mayor Rossbach then presented Mr. Martin with the resolution.
Councilmember Juenemann moved to approve the Resolutions of Appreciation for Jeremy
Yarwood and Robert Martin.
RESOLUTION 12 -2 -679
JOINT RESOLUTION OF APPRECIATION
WHEREAS, Jeremy Yarwood has been a member of the Maplewood Planning
Commission since April 11, 2005 and has served faithfully in that capacity to the present time;
and
WHEREAS, the Planning Commission has appreciated his experience, insights and good
judgment; and
WHEREAS, he has freely given of his time and energy, without compensation, for the
betterment of the City of Maplewood; and
WHEREAS, he has shown sincere dedication to his duties and has consistently
contributed his leadership, time and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Jeremy Yarwood is hereby extended our gratitude
and appreciation for his dedicated service.
Passed by the Maplewood
City Council on February 13, 2012
Will Rossbach, Mayor
Passed by the Maplewood
Planning Commission
On January 17, 2012
Lorraine Fischer, Chairperson
Attest:
Karen Guilfoile, City Clerk
RESOLUTION 12 -2 -680
JOINT RESOLUTION OF APPRECIATION
WHEREAS, Robert Martin has been a member of the Maplewood Planning Commission
since July 9, 2007 and has served faithfully in that capacity to the present time; and
WHEREAS, the Planning Commission has appreciated his experience, insights and good
judgment; and
February 13, 2012
City Council Meeting Minutes
WHEREAS, he has freely given of his time and energy, without compensation, for the
betterment of the City of Maplewood; and
WHEREAS, he has shown sincere dedication to his duties and has consistently
contributed his leadership, time and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Robert Martin is hereby extended our gratitude and
appreciation for his dedicated service.
Passed by the Maplewood
City Council on February 13, 2012
Will Rossbach, Mayor
Passed by the Maplewood
Planning Commission
On January 17, 2012
Lorraine Fischer, Chairperson
Attest:
Karen Guilfoile, City Clerk
Seconded by Councilmember Cardinal Ayes — All
The motion passed.
2. Cable Commission Update — Kim Facile
Kim Facile the city representative for the RamseyMlashington Suburban Cable Commission
addressed the council. Ms. Facile gave an update on the Commission and answered questions
of the council.
G. CONSENT AGENDA
Councilmember Juenemann requested that agenda items G3, G5, G6, G12, and G13 be
highlighted. She also had a question for item G4.
After discussion councilmember Juenemann moved to approve agenda items G1 thru G18.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
February 13, 2012 3
City Council Meeting Minutes
ACCOUNTS PAYABLE:
$ 324,291.12 Checks #86281 thru # 86317
dated 1/24/12
$ 252,492.19 Disbursements via debits to checking account
dated 1/17/12 thru 1/20/12
$ 591,755.07 Checks # 86318 thru # 86366
dated 1/20/12 thru 1/31/12
$ 412,524.11 Disbursements via debits to checking account
dated 1/23/12 thru 1/27/12
$ 489,945.75 Checks # 86367 thru # 86429
dated 1/30/12 thru 2/7/12
$ 5,453,867.41
$ 7,524,875.65
PAYROLL:
$ 621,335.61
$ 2,662.89
Disbursements via debits to checking account
dated 1/30/12 thru 2/3/12
Total Accounts Payable
Payroll Checks and Direct Deposits dated 1/20/12
Payroll Deduction check # 9985728 thru # 9985731
dated 1/20/12
$ 511,615.29 Payroll Checks and Direct Deposits dated 2/3/12
$ 2,604.43 Payroll Deduction check # 9985783 thru # 9985786
dated 2/3/12
$ 1,138,218.22 Total Payroll
$ 8.663.093.87 GRAND TOTAL
Seconded by Councilmember Llanas Ayes — All
The motion passed.
2. Approval of Planning Commission Rules of Procedure Annual Review
Councilmember Juenemann moved to approve the Revision to the Planning Commission Rules
of Procedure.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
3. Approval of 2011 Planning Commission Annual Report
Councilmember Juenemann moved to approve the 2011 Planning Commission Annual Report.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
4. Approval of Lot Repurchase Request for 2603 Mayer Lane
February 13, 2012 4
City Council Meeting Minutes
Councilmember Juenemann moved to approve the Resolution Recommending that the Ramsey
County Board of Commissioners Approve the Repurchase Application Submitted for 2603 Mayer
Lane.
RESOLUTION 12 -2 -681
SUPPORTING THE REPURCHASE APPLICATION
SUBMITTED TO RAMSEY COUNTY FOR 2603 MAYER LANE
WHEREAS, the property located at 2603 Mayer Lane was forfeited to the State of
Minnesota for non - payment of taxes on August 2, 2011;
WHEREAS, the prior owner of this property has filed a repurchase application with
Ramsey County;
WHEREAS, it is the Ramsey County Board's policy that repurchase applications be
reviewed by the municipality in which the property is located who shall adopt a resolution
recommending approval or denial of said application;
WHEREAS, the municipality shall consider in its recommendation whether the property is
considered a municipal problem based on illegal activity, code violations or health and safety
violations;
WHEREAS, the city's police, building code, zoning code and health personnel have all
confirmed that their records show no violations of any sort at this address in the evaluation period
of the previous five years;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council hereby
recommends to the Ramsey County Board of Commissioners approval of the repurchase
application submitted by the prior owners of 2603 Mayer Lane.
The Maplewood City Council approved this resolution on February 13, 2012.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
5. Approval of Heritage Preservation Commission 2011 Annual Report
Councilmember Juenemann moved to approve the 2011 Heritage Preservation Commission
Annual Report.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
Approval of Spring Clean -Up Event — April 21, 2012
Environmental Planner Finwall presented the staff report.
Councilmember Juenemann moved to approve the Spring 2012 Clean -Up Event and Fee
Schedule. The Event is Scheduled for April 12, 2012, from 8:00 a.m. to 1:00 p.m. at Aldrich
Arena.
Seconded by Councilmember Llanas Ayes — All
February 13, 2012
City Council Meeting Minutes
The motion passed.
Environmental Planner Finwall reported that the Fall 2012 Clean -Up Event will be brought back to
the council for further discussion.
Councilmember Juenemann moved to approve the Cancellation of the Fall 2012 Clean -Up Event
due to the Roll Out of the Maplewood Trash Plan on October 1, 2012.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
Approval of Temporary Gambling Permit and Request for Temporary Permit Fees to
be Waived - Carver School
Councilmember Juenemann moved to approve the Resolution for a Temporary Gambling Permit
and Request for Temporary Permit Fees be Waived for Carver School.
RESOLUTION 12 -2 -682
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary premises permit for lawful gambling is approved for Carver Elementary School, 2680
Upper Afton Road, Maplewood.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
Approval of Transfers from Tax Increment Funds for 2011
Councilmember Juenemann moved to approve the Appropriate 2011 Budget Adjustments and
2011 Transfers Totaling $376,040 from the Tax Increment Funds to the Debt Service Funds.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
Approval of 2011 Budget Carryovers
Councilmember Juenemann moved to approve the Carry Over Requests and Authorized the
Finance Manager to Reduce the 2012 Budget as Needed for any Carry Over Amount that is not
used for its Specific Purpose.
Seconded by Councilmember Llanas Ayes — All
February 13, 2012
City Council Meeting Minutes
The motion passed.
10. Approval of 2012 Service Agreement between City of Maplewood and Financial
Concepts, Inc. (FCI)
Councilmember Juenemann moved to approve the Service Agreement with Financial Concepts,
Inc. for the Year 2012.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
11. Approval of 2012 Master Group Contract between City of Maplewood and Medica
Insurance Company
Councilmember Juenemann moved to approve the Master Group Contract with Medica Insurance
Company for 2012.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
12. Approval of Resolution Accepting a Donation to the Fire Department from
Residential Mortgage Group
Fire Chief Lukin presented the staff report.
Councilmember Juenemann moved to approve the Resolution Accepting a Donation to the Fire
Department from Residential Mortgage Group; and the Necessary Budge Adjustments be made
so the Funds can be Expended by the Fire Department as needed.
RESOLUTION 12 -2 -683
RESOLUTION AUTHORIZING GIFT TO CITY
WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices
of real and personal property and maintain the same for the benefit of the citizens and pursuant to
the donor's terms if so- prescribed, and;
WHEREAS, Karen Carlson and Tracy Sellin wish to grant the city of Maplewood the
following: $100.00, and;
WHEREAS, Karen Carlson and Tracy Sellin have instructed that the City will be required
to use the aforementioned for: use by the fire department to directly improve the community, and;
WHEREAS, the city of Maplewood has agreed to use the subject of this resolution for the
purposes and under the terms prescribed, and;
WHEREAS, the City agrees that it will accept the gift by a four -fifths majority of its
governing body's membership pursuant to Minnesota Statute §465.03;
NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the
Maplewood City Council approves, receives and accepts the gift aforementioned and under such
terms and conditions as may be requested or required.
February 13, 2012
City Council Meeting Minutes
The Maplewood City Council passed this resolution by four - fifths or more majority vote of its
membership on February 13, 2012.
Signed:
Signed:
Witnessed:
(Signature) (Signature) (Signature)
Mayor Chief of Fire City Clerk
(Title) (Title) (Title)
(Date)
(Date)
(Date)
Seconded by Councilmember Llanas Ayes — All
The motion passed.
13. Approval of the 2011 Annual Parks and Recreation Commission Report
Councilmember Juenemann moved to approve the Parks and Recreation Commission 2011
Annual Report.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
14. Approval to Purchase Police Vehicles
Councilmember Juenemann moved to approve the Purchase of Two Ford Police Interceptor
Utility Vehicles and One Ford Police Interceptor Sedan.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
15. Approval of Resolution Approving Final Payment and Acceptance of Project,
Holloway Avenue and Stanich Highlands Area Improvements, City Project 09 -13
Councilmember Juenemann moved to approve the Resolution Approving Final Payment and
Acceptance of Project, for City Project 09 -13.
RESOLUTION 12 -2 -684
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
CITY PROJECT 09 -13
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
Improvement Project 09 -13, the Holloway Avenue and Stanich Highlands Area Improvements,
and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and
February 13, 2012
City Council Meeting Minutes
WHEREAS, the City Engineer for the City of Maplewood has determined that the
Holloway Avenue and Stanich Highlands Area Improvements, City Project 09 -13, is complete and
recommends acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that
1. City Project 09 -13 is complete and maintenance of these improvements is accepted by the
city; and the final construction cost is $1,945,668.40. Final payment to Tower Asphalt,
Incorporated, and the release of any retainage or escrow is hereby authorized.
Approved this 13` day of February, 2012.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
16. Approval to Enter into Contract for Residential Sanitary Sewer Cleaning and
Televising for 2012 Capital Improvement Projects
Councilmember Juenemann moved to approve the Mayor and City Manager Enter into a Contract
for Services with Drain King for Residential Sanitary Sewer Cleaning and Televising for 2012
Capital Improvement Projects.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
17. Approval of Resolution Approving Final Payment and Acceptance of Project, Lift
Station No.8 Upgrades, Project 10 -01
Councilmember Juenemann moved to approve the Resolution Approving Final Payment and
Acceptance of Project, for City Project 10 -01.
RESOLUTION 12 -2 -685
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
LIFT STATION NO. 8 - CITY PROJECT 10 -01
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 10 -01, Lift Station No.8 Upgrades, and has let a construction contract
pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the Lift
Station No. 8 Upgrades, City Project 10 -01, is complete and recommends acceptance of the
project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that
1. City Project 10 -01 is complete and maintenance of these improvements is accepted by
the City; and the final construction cost is $143,427.88. Final payment to Magney
Construction, Inc., and the release of any retainage or escrow is hereby authorized.
February 13, 2012
City Council Meeting Minutes
The finance manager is hereby authorized to close the project fund 439 and make the
appropriate budget adjustments upon making the necessary transfer of $195,784.15 to
cover total project cost funded by the Sanitary Sewer Fund.
Approved this 13` day of February 2012
Seconded by Councilmember Llanas Ayes — All
The motion passed.
18. 2012 Mill and Overlays, Project 11 -15
a. Resolution Approving Plans and Specifications and Advertising for Bids
b. Resolution Ordering Preparation of Assessment Roll
Councilmember Juenemann moved to the Resolution for the 2012 Mill and Overlays, City Project
11 -15: Approving Plans and Advertisement for Bids and Ordering the Preparation of the
Assessment Roll.
RESOLUTION 12 -2 -686
APPROVING PLANS
ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the city council on November 14, 2011
plans and specifications for the 2012 Mill and Overlays, City Project 11 -15, have been prepared
by (or under the direction of) the city engineer, who has presented such plans and specifications
to the council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto and made a part
hereof, are hereby approved and ordered placed on file in the office of the city clerk.
2. The city clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The advertisement shall be published twice, at least twenty -
one days before the date set for bid opening, shall specify the work to be done, shall state that
bids will be publicly opened and considered by the council at 10:00 a.m. on the 27th day of
March, 2012, at city hall and that no bids shall be considered unless sealed and filed with the
clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood,
Minnesota for five percent of the amount of such bid.
3. The city clerk and city engineer are hereby authorized and instructed to receive, open,
and read aloud bids received at the time and place herein noted, and to tabulate the bids
received. The council will consider the bids, and the award of a contract, at the regular city
council meeting of April 9, 2012.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
H. PUBLIC HEARING
Bartelmy -Meyer Area Street Improvements, City Project 11 -14
February 13, 2012 10
City Council Meeting Minutes
a. Public Hearing 7:00 pm
b. Resolution Ordering Improvement after Public Hearing (4 votes)
City Engineer /Deputy Public Works Director Thompson presented the staff report and answered
questions of the council. Environmental and Natural Resources Commissioner Carol Mason
Sherrill address the council, gave the commission report and answered questions of the council.
Parks & Recreation Commissioner Bruce Roman addressed the council to give the commission
report.
Mayor Rossbach opened the public hearing and the following people spoke:
Kathie Baldwin, Maplewood
Bobbi (did not give last name), Maplewood
George Schneider, Maplewood
Frank Manolovitz, Maplewood
Steve Langdon, Maplewood
Mayor Rossbach closed the public hearing.
Councilmember Cardinal stated that he had received an email from Kimberly Jeske Walfort
expressing concern about the narrowing of streets.
Councilmember Llanas moved to approve the Resolution Ordering the Improvement for the
Bartelmy -Meyer Area Street Improvement, City Project 11 -14.
RESOLUTION 12 -2 -687
ORDERING IMPROVEMENT
WHEREAS, a resolution of the city council adopted the 23rd day of January 2012, fixed a
date for a council hearing on the proposed street improvements for the Bartelmy Meyer Area
Street Improvements, City Project 11 -14.
AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing
was given, and the hearing was duly held on February 13, 2012, and the council has heard all
persons desiring to be heard on the matter and has fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BYTHE CITYCOUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. That it is necessary, cost - effective and feasible, as detailed in the feasibility report,
that the City of Maplewood make improvements to the Bartelmy -Meyer Area Street
Improvements, City Project 11 -14.
2. Such improvement is hereby ordered as proposed in the council resolution adopted
the 13th day of February, 2012.
3. The City's consultant engineer, Kimley -Horn and Associates, Inc., is the designated
engineer for this improvement and is hereby directed to prepare final plans and specifications for
the making of said improvement as previously directed by the city council at the January 23, 2012
council meeting.
4. The finance director was authorized to make the financial transfers necessary to
implement the financing plan for the project by the city council at the January 23, 2012 council
meeting. A project budget of $4,157,000 was established. The approved financing plan is as
follows:
February 13, 2012 11
City Council Meeting Minutes
ESTIMATED PROJECT COST RECOVERY
FUNDING SOURCE
FEASIBILITY
ESTIMATE
RWMWD GRANT FUND
$907,000
G.O. IMPROVEMENT BONDS*
$1,401,390
SPECIAL BENEFIT ASSESSMENTS
$733,610
SANITARY SEWER FUND
$140,000
W.A.C. FUND
$50,000
ENVIRONMENTAL UTILITY FUND
$175,000
PARK FUND
$20,000
ST. PAUL WATER
$700,000
DRIVEWAY REPLACEMENT PROGRAM
$30,000
TOTAL FUNDING
$4,157,000
*Note: Includes G.O. Improvement Bond funding in the amount of $710,000.00 from
Fund 510 from previous project, which reduces bonding obligations to $691,390.00.
Approved this 13` day of February 2012
Seconded by Councilmember Juenemann Ayes — All
The motion passed 4 -0.
Mayor Rossbach called for a 10 minute recess
2. Approval of First Reading Changing Municipal Elections from Odd to Even Year
City Clerk Guilfoile presented the staff report.
Councilmember Cardinal made a motion to deny the First Reading of the Ordinance Changing
Municipal Elections from Odd to Even Years.
Mayor Rossbach ruled councilmember Cardinal out of order since the public hearing had not
been opened yet.
Mayor Rossbach opened the public hearing and the following individual spoke:
1. Mark Jenkins
Mayor Rossbach closed the public hearing.
Mayor Rossbach moved to table the First Reading of the Ordinance Changing Municipal
Elections from Odd to Even Years until the next meeting when all council are present.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
1 0 a10 1I'&1l10 *1.1
None
J. NEW BUSINESS
1. Approval of an On -Sale Intoxicating Liquor License for Aramark (3M)
February 13, 2012 12
City Council Meeting Minutes
City Clerk Guilfoile presented the staff report. Kate Becker, Attorney for Aramark and Gary
Alfred, on -site manager for Aramark located at 3M addressed and answered questions of the
council.
Councilmember Cardinal moved to approve an On -Sale Intoxicating Liquor License for Aramark
Corporation located at 3M Center, 2301 Hudson Road, Building 224- S2 -19.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
Consideration of Penalties for Alcohol and Tobacco Compliance Failures
City Clerk Guilfoile presented the staff report and answered questions of the council. Chris
Sarrack from Sarrack's Int'I Wine & Spirits addressed and answered questions of the council.
Councilmember Cardinal made a motion to approve all of the fines recommended by staff except
reduce the 7 -day suspension to 3 -days for Sarrack's Int'I Wine & Spirits.
Seconded by Mayor Rossbach with a friendly amendment that the 3 -day suspension include a
Saturday and they have to be consecutive. Ayes — All
Dean's Tavern $500.00
Gulden's Roadhouse $1,000.00
Les's Superette $250.00
Sarrack's Int'I Wine & Spirits $2,000.00
The Dog House Bar & Grill $500.00
The motion passed.
and a 3 -day suspension of license to be served
consecutively on a Thursday, Friday and Saturday
Moratorium on Licenses for Tobacco and Tobacco Related Products
City Clerk Guilfoile presented the staff report and answered questions of the council. Chief of
Police Thomalla provided additional information on other cities that passed ordinances with the
changes that are being suggested.
Councilmember Juenemann moved to approve a Thirty -Day Moratorium on the Issuance of New
Licenses for Tobacco and Tobacco Related Products.
Mayor Rossbach ruled councilmember Juenemann out of order so that public testimony could be
heard.
Calid Chehouri addressed the council to speak about the moratorium as it relates to a hookah
shop he would like to open in Maplewood.
Councilmember Juenemann moved to approve a Thirty -Day Moratorium on the Issuance of New
Licenses for Tobacco and Tobacco Related Products.
Seconded by Mayor Rossbach Ayes — All
The motion passed.
February 13, 2012 13
City Council Meeting Minutes
4. Authorize Waiver to Maplewood Purchasing Procedures to Allow Purchase of Trash
Carts Through a Cooperative Purchasing Company
Environmental Planner Finwall presented the staff report.
Councilmember Llanas moved to approve a One -Time Waiver to the City of Maplewood
Purchasing Procedure to Allow the City to Purchase Trash Carts through a Cooperative
Purchasing Company Which Meets the Requirements of State Statute.
Seconded by Councilmember Juenemann
Ayes — Mayor Rossbach, Council Members
Juenemann and Llanas
Nays — Councilmember Cardinal
The motion passed.
Councilmember Cardinal submitted the following questions for staff to answer and requested that
they be included in the minutes.
1. Since the League of Cities is our insurer, shouldn't they review the contract for any
possible lawsuits?
2. Escape clause and Opt out clause - - -are either of these in the contract? Specifically, what
are the definable, measurable factors to measure level of performance? You need specific,
measurable criteria in order to determine good or sub -par performance.6+
3. Give reasoning of the urgency of City signing Allied Waste contract on December 14,
2011 without Citizen input?
4. Is there a written report stating the problem with Trash Collection in Maplewood;
combining citizen comments, trash hauler comments, and staff comments support changing trash
collection? All we have seen are copies of overhead transparencies with bullet points?
5. In the contract where is it that Allied Waste acknowledged the number of residents that
will be actually receiving services? Did or does anyone know these numbers?
6. Are any of the numbers contained in the contract with Allied and did they ever ask before
signing a minimum threshold for contract to be enforced?
7. Why was there no large final report by (Dan Krizit) of Foth Engineering Infrastructure &
Environment?
8. Why did city staff do the primary writing and reporting and why were the findings a staff
product and not Foth?
Why was Foth (Certified independent engineers) not asked to do a large final report?
10. Where in the City analyzed trash collection system (outlined on City website) does it
address "Hauler Impacts" as required in Minnesota Statues115A.94 and on Maplewood Trash
Plan website?
11. How does Going Green complement the city ordering 150+ tons of new carts to simply
change color and name if they currently are fully functioning carts?
5. Approval of Bylaw Amendments for Fire Relief Association
February 13, 2012 14
City Council Meeting Minutes
Fire Chief Lukin presented the staff report and answered questions of the council.
Councilmember Juenemann moved to approve the Two Bylaw Amendments for the Fire Relief
Association Affecting Appendix B, Article III, Section 3.2 Partial Vesting of Accrued Benefits and
Appendix B, Article IV, Section 4.3 Deferred Interest which also affects Appendix C.
Seconded by Councilmember Llanas Ayes — All
The motion passed.
Consider Action Plan for Rookies Bar
Police Chief Thomalla presented the staff report and answered questions of the council. Present
at the meeting was Mr. Baker, Attorney for Rookies, who addressed and answered questions of
the council. Owners of Rookies Bar, Patrick Conroy and Kari Hooten, were also present and
addressed the council.
Councilmember Llanas moved to approve staff recommendation to accept both the internal and
external cameras as well as letting the owners monitor their music.
Seconded by Councilmember Cardinal.
Councilmember Cardinal moved to make a friendly amendment to the motion to include installing
internal video and audio equipment, external video equipment, encouraging better music
selection that would have less violent tones and develop an action plan with Chief Thomalla that
would address all issues and concerns.
Mayor Rossbach summarized the motion to include the video and audio recordings and the police
department having access to them; encouraging better music; develop an action plan that should
address all of the aspects of running their business that the city would be interested in that may
impact public safety, the timeline would be 30 days from Tuesday, February 14, 2012 and the
action plan be submitted to either Chief Thomalla or City Clerk Guilfoile.
Ayes — All
The motion passed.
Mayor Rossbach requested staff to put together a report that would advise the council on what
actual legal right they have when it comes to controlling an establishment such as this.
K. AWARD OF BIDS
None.
L. ADMINISTRATIVE PRESENTATIONS
East Metro Fire Training Facility /Marshlands Update
Ron Lee with SHE, Inc. addressed the council and gave a brief report on the project. Chief Lukir
presented the East Metro Fire Training Facility report to the council and answered questions of
the council. Environmental Planner Finwall presented the report on land use issues. Naturalist
Virginia Gaynor presented the report on marshlands and answered questions of the council. City
Engineer /Deputy Public Works Director Thompson presented the project funding and project
schedule report and answered questions of the council.
February 13, 2012 15
City Council Meeting Minutes
M. COUNCIL PRESENTATIONS
None.
N. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 11:04 p.m.
February 13, 2012 16
City Council Meeting Minutes
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City of Maplewood
Public Hearing Sign -Up Sheet
By putting your name and address on this sheet, you are requesting to address
the Maplewood City Council on the following topic for up to five minutes.
Public Hearing: Bartelmy Meyer Area Street Improvements City Project 11
Date: 02 -13 -2012 Time: 7:00 P.M.
Addr ess
761 Cr e 6 l . e , /), y
Name - First & Last
(please print clearly)
1.
ACh /3t /I'V C4U
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10.
ll.
12
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Addr ess
761 Cr e 6 l . e , /), y