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HomeMy WebLinkAbout1997 02-24 City Council PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, February 24, 1997 Council Chambers, Municipal Building Meeting No. 97 -04 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF MINUTES .1. Minutes of Council /Manager Workshop of February 3, 1997 2. Minutes of Meeting 97 -03, (February 10, 1997) E. APPROVAL OF AGENDA EA. PRESENTATIONS NONE NSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items. If a member of the City Council wishes to discuss an item, that item w i l l be removed from the Consent Agenda and will be considered separately. 1. Approyal of Claims 2. Amber Hills Fifth Addition Final Plat 3. Maplewood Mall Donation to Police Reserves 4. Metropolitan Council Grant Agreement G. PUBLIC HEARINGS 1. 7:00 P.M.: Highway 61 Auto Service Center a) Setback Variance b) Conditional Use Permit (Lot One) c) Conditional Use Permit (Lot Two) d) Ponding Easement Vacation e) Lot Division f) Design Approval j / U10 _ ' I. UNFINISHED BUSINESS 1. Fire Truck Repairs 2. Zoning Ordinance Revision - 2nd Reading 3. Drum & Bugle Corps Lawful Gambling License Request J. NEW BUSINESS 1. Tax Forfeited Properties 2. Park & Recreation Commission Annual Report_ 3. Closed Session to Discuss Pending Litigatio K. VISITOR PRESENTATIONS L. COUNCIL PRESENTATIONS 1. 2. 3. 4. M. ADMINISTRATIVE PRESENTATIONS 1. 2. 3. N. ADJOURNMENT t f COUNCIL/MANAGER WORKSHOP OF THE CITY OF MAPLEWOOD 5:00 p.m. Monday, February 3, 1997 Maplewood Room, City Hall MINUTES A. CALL TO ORDER The meeting was called to order by Acting Mayor Koppen at 5:03 p.m. B. ROLL CALL Mayor Gary Bastian Present (arrived at 5:46 p.m.) Councilmember Sherry Allenspach Present Councilmember Dale Carlson Absent Councilmember Marvin Koppen Present Councilmember George Rossbach Present Others Present City Manger Michael McGuire Assistant City Manager Craig Dawson Finance Director Dan Faust Community- oriented Services Coordinator Colleen Dirkswager C. APPROVAL OF AGENDA D -/ Councilmember Rossbach requested that item (I1) be added: Prosecuting Attorney. Mayor Bastian had requested the following item be added: (I2) Communication with Saint Paul Board of Realtors. Acting Mayor Koppen asked that the following item be added: (I3) Suburban Area Chamber of Commerce Communications re: Maplewood Sign Ordinance Revisions. Councilmember Rossbach moved approval of the agenda as amended The motion was seconded by Councilmember Allenspach and approved. Ayes: All February 3, 1997 Council /Manager Workshop Page Two D. REVISION OF PROCEDURES FOR CANCELLATION OF AMBULANCE BILLS City Manager McGuire related that Councilmember Carlson had wanted to develop a consistent policy for the cancellation of ambulance bills. The criteria he had suggested included requests for more information about income and assets. Finance Director Faust reviewed the new information which could be reported in the proposed application form. Councilmembers expressed some concern about the formula to be used to determine cancellability. Staff will do more research on what was requested in model documents used to develop Maplewood's revised application. Staff will present this information at a future Council meeting. E. OFFER FOR OPEN SPACE ACQUISITION HALLER/BONSELL PROPERTY Assistant City Manager Dawson reviewed. an offer made by the Haller Estate to sell approximately 33 acres of land east of South Sterling Street in southernmost Maplewood. The property had been rated highly by the Open Space Committee, and had been offered to the City at higher prices over the past few years. If acquisition of land west of the Priory open space property were to occur, the asking price for the Haller property would nearly exhaust the Open .Space Acquisition Bond Fund. After discussion, the Council noted that there was a 26 -acre tract of open space land one - half mile north of the Haller property, and Carver Park in Woodbury was also nearby. Given the proximity of open land to the Haller property and the relatively low balance in the Open Space Acquisition Bond Fund, the Council decided that it wished to focus acquisition activities in other areas of the City. F. COUNCIL /STAFF RETREAT City Manager McGuire briefed the Council on the retreat to be held later in the week at the Riverwood Conference Center in Monticello, MN. The session would include general discussion amongthe Council, focused discussion on community- oriented services among the Council, a general discussion with Council and staff, a group exercise, and some additional focused discussion among the Council and staff. John Vinton, director of the public administration program at Hamline University, will be the facilitator for the retreat. February 3, 1997 Council /Manager Workshop Page Three G. COMMUNITY- ORIENTED SERVICES City Manager McGuire and Community- oriented Services Coordinator Dirkswager provided the Council with a progress report. Dirkswager had met with Maplewood Councilmembers and department heads, and had visited St. Louis Park staff to learn about its program. Other communities had cautioned that they had tried to do too much too soon, and suggested that Maplewood not repeat this experience. She suggested that there be a neighborhood focus, but noted that the neighborhoods need to be more clearly defined. McGuire said the City should be careful that it is in more of a facilitative mode in the COS initiative. Mayor Bastian arrived at 5:46 p.m. There was discussion about whether there should be a community committee or task force for COS, and how representation on it should be established. This and other matters (including a new name for community - oriented services) could be explored more fully at the Council /Staff retreat. H. ITEMS FORMERLY LISTED AS "FUTURE TOPICS" 1. Maplewood 2020 While the Council thought this concept was worth further exploration, it decided that efforts should be delayed for awhile. Maplewood 2020 may tie into the community - oriented services initiative. 2. Code of Ethics Mayor Bastian reviewed the history of this topic among past Maplewood City Councils. He believed personally that the Maplewood councilmembers should consider voluntarily providing a statement of economic interest; this disclosure is statutorily required of councilmembers in cities with populations greater than 50,000. If the Council were to adopt such a policy, it should be done so unanimously. The city manager will report back to the Council about practices and forms in use in other cities. 3. Total Qualil Management Follow -up TQM was a popular management concept a few years back. Its underlying value of continuous improvement is one which already prevails in the City organization. There may be some elements in establishing teams and having them function effectively that could be considered in COS initiatives. The Council decided that no further action or discussion would be necessary. 4. Local Government Summit While the Council believed it was ready to participate in a summit, it did not believe that many other local governments in the area were ready to do so. The .Council decided that no further action or discussion would be necessary. February 3, 1997 Council /Manager Workshop Page Four 5. Business. Retention This item will be discussed more fully at the Council /staff retreat. It will be decided at that time the extent to which it should be revisited at Council /Manager workshops. 60 Communi , Fund: A Community Fund would provide a vehicle for organizations and individuals to make special contributions for special community (not necessarily City) projects. This item should be retained on the list of future topics and revisited when it is timely to do so. I. OTHER BUSINESS 1. Prosecuting Attorney: Councilmember Rossbach questioned why the prosecuting attorney would have sent a separate bill for the Nelson case. Mayor Bastian noted that the case was handled at the Minnesota Court of Appeals, and the retainer for prosecution services applies only to cases handled at the District Court. 2. Communication to Saint Paul Board of Realtors: Mayor Bastian noted that the February 1 Mayor's Forum featured a presentation on property valuation practices by the Ramsey County Assessor's Office. He requested that staff prepare a letter to the Saint Paul Board of Realtors to solicit the interest of realtors to do a free market analysis for residents who want to contest the values assigned to their properties by the County Assessor. The services should be provided at no obligation to residents requesting such assistance. 3. Suburban Area Chamber of Commerce Communications re: Maplewood Sign Ordinance Revisions: Councilmember Koppen summarized the Chamber's proposal as requesting regulations that more nearly resemble those adopted by North Saint Paul and Oakdale (the latter of which adopted a new ordinance on January 27, 1997). The Council engaged in a general discussion about the advantages and drawbacks of regulating signage. The second reading of Maplewood's proposed ordinance was scheduled for consideration at the February 10, 1997 Council meeting. J. FUTURE TOPICS The list of future topics was noted. K. ADJOURNMENT At 6:50 p.m., Mayor Bastian moved that the meeting be adjourned. Councilmember Allenspach seconded and the motion was approved. There was no further discussion. Ayes: All 02. 0 F ; MINUTES OF MAPLEWOOD CITY COUNCIL "$ 7:00 P.M.., Mond:ay, February 10, 1997 . Council Chambers, Municipal Building Meeting No. 97 -03 A. CALL TO ORDER A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers, B. PLEDGE OF Municipal Building, ALLEGIANCE and was called to order at 7:00 P.M. by Mayor Bastian. C. ROLL CALL: Gary W. Bastian, Mayor Present Sherry Allenspach, Councilmember Present Dale H. Carlson, Councilmember Present Marvin C. Kopp en, Councilmember Present George F. Rossbach, Councilmember Present D. APPROV OF MINUTES: .1. Minutes of Meeting 97-02,, (January 27 , .1997 ) Councilmember Carlson moved to awrove the minutes of Meeting No., 97 -02 Wanuary - 27, ) a_s_presented . Seconded by Councilmember Koppen Ayes - all E. APPROVAL OF AGENDA: Mayor Bastian moved to aRprove the Agenda as amended: LI Inside /Insight L2 Mayor's Update Seconded by Councilmember Carlson Ayes - all EA. APPOINTMENTS /PRESENTATIONS NONE F. -C ONSENT AGENDA Councilmember Carlson moved... -seconded b Councilmembe vt%r% en: ay-es - all. to awrove t he Consent Agenda Items F-1 thru •1111 "1!"! 2 -10 -97 1 1. Approval of Claims s 4..0 Approved the following claims ACCQ11NTS PAYABLE: $ 47,907.64 Checks #6947 #6955 Dated 1 -16 -97 thru 1 -21 -97 $ 284,245.30 Checks #29962- #30016 Dated 1 -28 -97 $ 77,393.01 Checks #6956- #6971 Dated 1 -24 -97 thru 1 -30 -97 64,233003 Checks #30021- #30136.Dated 2 -4 -97 $ 473,778.98 Total Accounts Payable PAY LL : $ 287,571.86 Payroll Checks and Direct Deposits Dated 1 -24 -97 0 $ 47,010.29 Payroll Deduction Check Dated 1 -24 -97 $ 334,582.15 Total Payroll x_80, 361.13 GRAND TOTAL 2. Conditional Use Permit Review - Countryside Volkswagon (1180 Highway 36) Reviewed the Countryside Volkswagen Conditional Use Permit at 1180 Highway 36 East and renewed it until July, 1997. 3. Pleasantview Park Number 3 Final Plat Approved the Pleasantview Park Number 3 final plat, creating four lots for houses on Crestview and Lakewood Drives, south of Highwood Avenue. 4. 1996 Planning Commission Annual Report Accepted with thanks the 1996 Annual - Report of the Maplewood Planning Commission. 5. 1997 Community Design Review Board Annual Report Accepted with thanks the 1996 Annual Report of the Maplewood Community Design Review Board. 6. Joint Powers Agreement for Ramsey County GIS Users Group Authorized the Mayor and City Manager to execute the joint powers agreement to join and form the Ramsey County Geographis Information Systems Users Group, 7. 1996 Contingency Transfer to Legal Division Authorized an additional transfer of X20,000 from the General Fund Budget Contingency Account to the Legal Division (Account 101 - 103- 000 -4480) in the 1996 Budget, 2 -10.97 2 F 8. 1996 Transfers for Utility Billing Authorized transfers of $10,420 each from the Recycling Char Sanitary Charge, y Sewer and Hydrant Charge Funds to the General Fund as reimbursement for utility billing costs. 9. Transfers from Tax Increment Fund Authorized the appropriate 1996. Budget adjustments and 1996 transfers totaling $718,705 from the Tax Increment Fund to the Debt Service Funds, 10. Carryover of 1996 Appropriations to 1997 Authorized the following carryovers from the 1996 Budget to the 1997 Budget: Department Amou 1996 Acct. No. (1997 Acct. No.) For City Manager's $ 2 101402 -4630 Desk chair for City Manager, Secretary and C. 0. S. Coordinator 1 101 - 119 -4640 Cable casting equipment City Clerk 5,495 101- 303 -4730 Drivers license picture taking area 2,500 101 - 301 -4390 Printer to produce computer (101- 301 -4630) generated forms to, decrease processing time for Deputy Registrar transactions 4,530 101 -302 -4480 Recodification of Municipal Code 1,000 101 -301 -4410 Computer and technical training for (101- 303 -4390) Deputy Registrar staff Fire Department 1 101 - 404 -4390 Firefighter training financed by donation 44 101 -404 -442.0 Repair of aerial ladder truck 64,000 101 -404 -4710 Purchase of land for new fire station Public Works 52,775 101 -501 -4490 Study to meet requirements for old city dump 7,250 101 - 502 -4180 Sand and salt for streets 4,565 101- 505 -4759 Replacement of storm sewer piping for Ivy Avenue Parks & Rec. 4,900 101- 115 -4490 Consulting fees to develop energy management system 9,500 101 - 115 -4320 Purchase of energy management (101 -115 -4730) system for Public Works Building 4,405 101 -604 -4600 Projection microscope at Nature Center 2 -10 -97 3 Community Dev. 1 5211,310 101 -702 -4011 Replacement of chairs (101- 701 -4630) General Fund Total In addition to the above, carryover requests have been received for the following other funds: 1996 Acct. No. Fund Amount Hazardous Materials Fund 13,745 Charitable Gambling 935 1,520 CIP 15 075 Data Processing 2 1 Sewer 10 2,130 V..E.M. 359000 Water 7 $89,720 204 - 112 -xxxx Development of hazmat response team 205- 000 -4120 Historical Society 205-000-4120 405 -000 -4759 703 -118 -4160 703- 118 -4390 601 -1580 601-1580. 702 -1560 603 -510 -4180 Total for other Heritage Theater Complete street overlay Software to connect the five fire stations to city network and 10 Windows 95 licenses Visual Basic class Trench box Software Two pickup trucks Painting fire hydrants and purchase of flags for hydrants funds 11. Budget Charge for Audit of Fire Departments Approved a transfer of X17,400 from the General Fund Contingency Account to finance the costs for an audit of the fire departments covering the period from January 1, 1995 through the date of their final financial transactions in 1997. 12. Transfers to Close Debt Service Funds for 1986 and 1988 Improvement Bonds Authorized closing the Debt Service Funds for the 1986 and 1988 Improvement Bonds by a transfer of their remaining balances to the Debt .Service Fund for the Series 1992A Refunding Bonds. 13. Renewal of Contract for Banking Services Authorized renewal of the City's present contract with Norwest Bank for banking services for two years at the present prices. I 2 -10 -97 4 1. 7:00 P.M. (7:05 P.M.): Arcade Street North, Project 96 -22 (4 Votes) a. Mayor Bastian convened the meeting for a public hearing regarding street reconstruction, water main and storm sewer improvements on Arcade Street, north of Keller Parkway, known as Project 96 -22. b.. Manager McGuire introduced the staff report. c. Director of Public Works Haider presented the specifics of the report. d. City Attorney Kelly explained the procedure for public hearings. e. Mayor Bastian opened the public hearing, calling for proponents or opponents. The following person was heard: Bill Hanson, 2836 Keller Park f. Mayor Bastian closed the public hearing. IW/& 97 -02 -06 ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, a resolution of the City Council adopted the 10th day of February, 1997, fixed a date for a Council hearing on the proposed- construction of street, water main and storm sewer on Arcade Street, from Keller Parkway to north, City Project 96 -22, and WHEREAS, ten days mailed notice and two weeks ublished notice of the hearing was given, and the hearing was duly he d on February 10, 1997, and the Council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost- effective and feasible, as detailed in the feasibility report, that the City of Maplewood construct street, including realignment of the intersection, water main and storm sewer on Arcade Street, from Keller Parkway to north, City Project 96 -22, 2. Such improvement is hereby ordered as proposed in the Council - resolution adopted the 10th day of February, 1997. 3. The City Engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. A project budget of X158,000 shall be established. The proposed financing plans is as follows: 2 -10 -97 Assessments $ 50 State aid 97,200 Water fund 10 Total $158,000 Seconded by Councilmember Rossbach Ayes - all 2. 7:15 P.M. (7:22 P.M.): Bradley Sreet and Kingston Avenue Street Vacations a Mayor Bastian convened the meeting for a public hearing regarding a proposal osal from Scott Farinella to vacate two unused street right -of- ways.. b. Manager McGuire introduced the staff report. c. Director of Community Development Coleman presented the specifics of the report. d. .City Attorney Kelly explained the procedure for public hearings. e. Mayor Bast -is-n Dpened -- -the- -publ i -c - -- hear- -i -ng, - cal l -i ng - -for- -- pr- oponents - - -or- opponents. .The following person was.heard: Scott Farinella, 1760 Bradley Street, the applicant f. Mayor Bastian closed the public hearing. g . Councilmember Carls introduced the-foll ing Resolution.aTuft--�- its .••• •n 97 - 02 07 STREET VACATION - BRADLEY STREET WHEREAS, Mr. Scott Farinella applied for the vacation of the following-des street right-of-way: That part of Bradley Street between the south right -of -way line of Kingston Avenue and the north and west right -of -way line of the Minnesota DNR trail in Section 17, Township 29, Range 22 WHEREAS, the history of this vacation is as follows: 16 On January 21, 1997, the Planning Commission recommended that the City Council- approve this vacation. 2. On February 10, 1997, the City Council held a public hearing. The City staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The Council_ gave everyone at the hearing a chance to speak and present written statements. The Council also considered reports and recommendations from the City staff and Planning Commission. WHEREAS, after the City ap roves this vacation, public interest in the property will go to the fo lowing abutting properties: Lots 1 - 4, Block 6 and Lot 26, Block 7, Kings Addition to the Qity of Saint Paul in Section 17, Township 29, Range 22. n 2 -10 -97 6 NOW, THEREFORE, BE IT RESOLVED that the City Council approve the - above- described vacations for the following reasons: 1. It is in the public interest. 2. The City and the applicant have no plans to build a street in this location. 3. The ad jacent properties have street access. This vacation is subject to the City keeping a drainage, utility and pedestrian easement over the east 40 feet of the right -of -way. Seconded by Councilmember Koppen Ayes - all h. Councilmember Carlson introduced the followin Resolut-4 id moved do •� 97 - 02 08 STREET VACATION - KINGSTON AVENUE WHEREAS, Mr. Scott Farinella applied for the Vacation of the following - described street right -of -way: That part of Kingston Avenue between the east right -of -way line of Bradley Str and the north and west right -of -way line of the Minnesota DNR trail in Section 17, Township 29, Range 22 WHEREAS, the history of this vacation is as follows: 1. On January 21, 1997, the Planning Commission recommended. that the City Council approve this vacation. 20 On February 10, 1997, the City Council held a public hearing. The City staff published a notice in the Maplewood Review and sent a notice to the abutting pro erty owners. The council gave everyone at the hearing a c ance to speak and present written statements. The Council also considered reports and recommendations from the City staff and Planning Commission. WHEREAS, after the City approves this vacation, public interest in the property will go to the fo lowing abutting properties: Lot 14, Block 2 and Lot 26, Block 7, Kings Addition to the City of Saint Paul in Section 17, Township 29, Range 22, NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above-described vacati for the following reasons: 1. It is in the public interest. 2. The City and the applicant have no plans to build a street in this location. 3. The adjacent properties have street access. This vacation is subject to the City keeping a drainage, utility and pedestrian easement over the south 40 feet of the right -of -way. Seconded by Councilmember Koppen Ayes - all 2 -10 -97 7 3. 7:20 P.M. (7:29 P.M.): Zoning Map Change - Minneapolis Radiation Oncology Clinic (3004 Hazelwood St.) a. Mayor Bastian convened the meeting for a public hearing regarding a proposal to build a radiation oncology clinic at 3004 Hazelwood .Street , just north of Saint John's Hospital. b. Manager McGuire introduced the staff report. c. Director of Community Development Coleman presented the specifics of the report. d. Commissioner Jack Frost presented the Planning Commission report. P e. City Attorney Kelly explained the procedure for public hearings. f. Mayor Bastian opened the public hearing, calling for proponents or opponents. The following persons-were heard: Larry Martin, 7900 Xerxes Avenue S., Ste. 1500, Bloomington, requested on behalf of the applicants to extend the permit application deadline from 12 to 24 months. Gunnar Unger, architect for the applicant Gerald Peterson, 3016 Hazelwood George Supan, 3050 Hazelwood Robert Ha.jicek, 1700 East County Road D George Supan - second appearance Larry Martin - second appearance Bill Knutsen, St. John's Hospital g. Mayor Bastian closed the public hearing. h. Councilmember Carlson introduced the following Resolution and move its .••• •n 97 - 02 - 09 REZONING - R -1 TO BC:' 3004 HAZELWOOD STREET WHEREAS, Clare Malmin, representing Maplewood Properties, LLC, a plied for a rezoning from R-1 (single-family res i dent i al) to BC ( usiness commercial). WHEREAS, this rezoning applies to a 1.45 acre tract at 3004 Hazelwood Street. The legal description of the property is: Lots 8 -29, Block 6, Dorle Park in Section 3, Township 29, Range 22, Maplewood, Minnesota WHEREAS, the history of this rezoning is as follows: 1. The Planning Commission reviewed this rezoning on January 21, 1997. They recommended that the City Council approve the rezoning. 2 -10 -97 8 2. The City Council held.a public hearing on February 10, 1997. The City staff published 'a notice in the Maplewood Review and sent notices to the surrounding property owners as required by a law. The Council gave everyone at the hearing an opportunity to speak and present written statements. The Council also considered reports and recommendations from the City staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above-described rezoning for the following reasons 1. The proposed change is consistent with the spirit, purpose and intent of the zoning code. 2. The proposed change will not substantially injure or detract from the use of the neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. The proposed change would have no negative effect u on the logical, efficient, and economical extension of publ is services and facilities, such as public water, sewer, police and fire protection and schools. 5. The proposed zoning change would be consistent with the Maplewood Comprehensive plan. This approval shall be in effect for one year. If the owner or developer does not get a building permit for a one -story medical clinic within one year of the zoning change approval, the matter shall come back to the City Council. Seconded by Councilmember Koppen Ayes - all 4. 7:30 P.M. (8:27 P.M.): Conditional Use Permit - Used Motor Vehicle Sales Lot (1225 Frost Avenue) a. Mayor Bastian convened the meeting for a public hearing regarding a proposal by George Hirsch to open a used motor vehicle sales lot on the site of his auto body repair shop at 1225 frost Avenue. b. Manager McGuire introduced the staff report. c. Director of Community Development Coleman presented the specifics of the report. d. Commissioner Jack Frost presented the Planning Commission report. e. City Attorney Kelly explained the procedure for public hearings. f. Mayor Bastian opened the public hearing, calling for proponents or opponents. The following persons were heard: 2 -10 -97 9 Roger Gammel, Shoreview, owner of Classic Car Wash Michael Bergeron, representing George's Auto Body g. Mayor Bastian closed the public hearing. h. Councilmember Koppen introduced the following Resolution and.moved its adoption 97 - 02 - 10 CONDITIONAL USE PERMIT RESOLUTION - USED MOTOR VEHICLE SALES LOT WHEREAS, Mr. George Hirsch applied for a conditional use permit for a used motor vehicle sales lot; WHEREAS, this permit applies to property at 1225 Frost Avenue. The legal description is: The vacated alley accruing and the following; except the East 103.57 feet; Lots 1 thru 5 and except the East 103.57 feet the South 10 feet of Lot 6, the South 10 feet of the East 8.57 feet of Lot 14 and part of vacated alley adjacent to Lot 15 and the East 8.57 feet of Lots 16 thru Lot 19, Block 3, Lincoln Park, Maplewood, Ramsey County, Minnesota. (PIN 16-29-22-14 - 0088) WHEREAS, the history of this conditional use permit is as follows: 1. On January 21, 1997, the Planning Commission recommended that the City Council approve this permit. 2. On February 10, 1997, the City Council held a public hearing. The City staff published a notice in the aper and sent notices to the surrounding property owners. T e Council gave everyone at the hearing a chance to speak and present written statements. The Council also considered reports and recommendations of the City staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above- described conditional use permit based on the building and site plans. The City approves this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air 91lution, drainage, water runoff, vibration, general unsight iness, electrical interference or other nuisances. 2 -10 -97 1r 3 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 90 The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. The owner or operator shall follow the site plan approved by the City. The Director of Community Development may approve minor changes. 2. The City Council shall review this permit in one year. 3. If there is not enough parking on the site, the operator or property owner shall reduce the number of vehicles for sale on the site or shall arrange to park employee vehicles elsewhere. 4. The operator shall not allow parking on Frost Avenue. 5. The hours for vehicle sales shall be Monday - Saturday, 8:00 A.M.- 8:00 P.M. There shall be no vehicles sales on Sundays. (State Law) 6. The operator shall get a license for the sale of used motor vehicles 7. The owner or operator shall install stop signs at each driveway and a handicapped parking space and signage on the site. 8. The owner or operator shall stripe all vehicle display and parking spaces. All spaces shall meet city size standards. 9. The owner or operator shall only park the vehicles for, sale in the front of the building on the bituminous area. The operator shall keep the displayed vehicles at least 10 feet back from Frost Avenue. 10. There shall be no exterior storage of inoperable vehicles or vehicle parts on the site. Seconded by Councilmember Allenspach Ayes • Mayor Bastian, Counci 1 members AlIenspach, Koppen, Rossbach Nays • Counci I member Carlson 2 -10 -97 11 h. Councilmember Koppen mov. d to aD, 12-stall ar, Lem&.To-.- Uthom'zati-o for Geor A"tn kbdy-ShoD--at 1225 frost Ave blect to r( ideration-by th -ty i the future i f a parki n !b 11 !' !) Seconded by Councilmember Allenspach l ip s 1. Sign Code Amendment (Second Reading) Ayes - Mayor Bastian, Counci I members Al1enspach, Koppen, Rossbach Nays - Councilmember Carl. son a. Manager McGuire introduced the staff report. b. Director of Community Development Coleman presented the specifics of the report., c. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. The following persons were heard: Andrew Nath, White.Bear Avenue Business Association Joe Zappa, 2522 Flandrau d. Ma Bastian introduced an ordinance-revis.ingtbe sign ord* moved to direct staff to incorDorate the changes recommende the Whit"ear- ue- BUsi ness Associ ati on and Chamber of - Commerce Seconded by Councilmember Koppen Ayes - all 1. Gervais Ave., Kennard - Barclay, Project 96 -02: Approve Plans & Specifications a. Manager McGuire introduced the staff report. b. Director of Public Works Haider presented the specifics of the report. c. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. No one appeared. 2 -10 -97 12 d. Councilmember Carlson introduced the followina Resolution and moved its adoption RESOLUTION 97 - 02 - 11 APPROVING PLANS AND ADVERTISING FOR BIDS PROJECT 96 -02 WHEREAS, pursuant to.resolution passed by the City Council on November 25, 1996, plans and specifications for Gervais Avenue Street and Utility Improvements, Project 96 -02, have been prepared by (or under the direction of) 'the City Engineer, who has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD .MINNESOTA: 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the City Clerk. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least ten days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the Council at 10:00 A.M., on the 12th day of March, 1997, at the City Hall and that no bids shall be considered unless sealed and filed with the Clerk and 'accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The Council will consider the bids, and the ordering of a hearing, at the regular City Council meeting of March 24, 1997. Seconded by Mayor Bastian Ayes - al 1 f or . Project 96-0 Assessments X193,600 Sewer Fund 15,000 State Aid 425 Total X633,600 Seconded by Mayor Bastian Ayes - all 2 -10 -97 1? 2. Larpenteur /Payne Storm Sewer - Project 97 -03 a. Manager McGuire introduced the staff report. b. Director of Public Works Haider presented the specifics of the report. c. Mayor Bastian asked if anyone wished to speak.before the Council regarding this matter. No one appeared. d. Councilmember Carlson moved to authorize staff to utilize state aid funds to f Maplewood's share of sewer separation at the -intersection of Payne Avenue and LarDe teur Avenue based on M ani awnnW c narrant;ma of rnnt r i hi it i nn fl nw t o the t vstem _ Seconded by Councilmember Allenspach Ayes. - Mayor Bastian, Councilmembers Al1enspach, Carlson, Rossbach Nays none Absent - Councilmember Koppen 3. Release Tax Forfeit Property - Carey Heights Drive a. Manager McGuire introduced the staff report. b. Director of Public Works Haider presented the specifics of the report. C. Ma y or Bastian asked if anyone wished to speak before the Council regarding this matter. No one appeared. do Councilmember Carlson moved to authorize execution of the document reconvey no tax - forfeited property to the State of Minnesota Seconded by Councilmember Carlson Ayes - all 4. Zoning Ordinance Revision - 1st Reading a. Manager McGuire introduced the staff report. b. Police Chief Ryan presented the specifics of the report. - - c. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. No one appeared. d. Councilmember Carlson moved to aDDrove first reading of revision to the Zoni na Ordinance to add a definition of livestock-,- Seconded by Councilmember Koppen Ayes - all ': , : 1► 9. 2 -10 -97 14 COUNCIL PRESENTATIONS 1. Inside /Insight a. Councilmember Allenspach announced that the Mayor and Council will appear on the Government Access Cable program Inside /Insight on Wednesday, February 19. 2. Mayor's Update a. Mayor Bastian commented on various upcoming events and meetings. V :111 ► :: 'P ► : 1► 1 ► A a 1311111 :,� ► Karen Gui l foi l e, City Cl erk 2 -10 -97 15 AGENDA NO, F -1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: February 18, 1997 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS $55,643.75 Checks #6972 thru #6977 dated 2 -4 -97 thru 2 -5 -97 $100,229.87 Checks #30139 thru #30278 dated 2 -11 -97 $263,138.17 Checks #6978 thru #6985 dated 2 -7 -97 thru 2 -11 -97 $78,831.15 Checks #30281 thru #30391 dated 2 -18 -97 $497,842.94 Total Accounts Payable PAYROLL-- $306,067.73 Payroll Checks and Direct Deposits dated 2 -7 -97 $66,254.07 Payroll Deduction check dated 2 -7 -97 $372,321.80 Total Payroll $870,164.74 GRAND TOTAL Attached is a detailed listing of these claims. rb Attachments CAWPWIN601AGENDAIAPPRUMI.FEB urm irwr.47'7 rTTY hF MAF FlAr-IF I 1 1 02/07/97 `6 10:08 VOUCHER/CHECK REGISTER F Efa- 9 D 2- 2 VOUCHER/ 3 •ft V XTEM ITF-14 CHFGK 4 NUMBER DATE NUMBER NAME DESCRIPTION AMOUNT AMOUNT, 6 40-72 02 40 4 49:;? 08iiGG nrinl�lg RC-N&W R ACE PETTY GASH 21.29 7 (Finance Dept@ REPLACE PETTY CASH 4.64 REPLACE PETTY CASH 20.44 9 Rettu C;arb) -J TTY GASH 16.73. t o REPLACE: PETTY CASH 12 REPLACE PETTY CASH 1�-EXRLACE P-9- T-TY, CASH 5.00 4 42 REPLACE PETTY CASH - 15.45 1 4 15 REPLACE PETTY CASH FLIF-F-11 ACR :ism 6.06 16 REPLACE: PETTY CASH 6.36 17 REPLACE PETTY CASH 5.00 ' - LA iK PE-TTY CAS14 4-49 REPLACE PETTY CASH 5.27 'o 21 REPLACE PETTY CASH P RF.F'6AGE ETTY GAGH 17.85 6. 1 zz 22 REPLACE 'PETTY CASH 23005 13 REPLACE PETTY CASH 5.00 C E. P&TTY—GA814 9 T R 24 '5 REPLACE PETTY. CASH 13.00 27 REPLACE PETTY CASH 6 48 C Rl A r- rm RETTY CARW 13.00 Ig Ara 28 REPLACE PETTY CASH 13.00 29 30 REPLACE PETTY CASH 22.08 256.98 31 6973 02/04/97 330680 HEALTHPARTNERS HCMA DEDUCTION PAY 3,554.04 32 33 HEALTH-LIFE-DENTAL INS. AM IN911RAWCE CONTINUMCC 14,522..98 Q . 5-0-02 1 t2,930. SO 34 35 6974 36 02/04/97 530100 MEDICA CHOICE HCIMA DEDUCTION PAY HEALTH-LIFE-DENTAL XNS- 3,607.92 ."o 484 02 37 38 A/R INSURANCE CONTINUANCE P - 2 27 39 A275 0'-*J'-404 492 551100 AN NUT4 IN I I PE INSIMANG-C mcmA nmnUGTjgN PAY '208 40 40 -- - -- - ---- -------- - LIFE INSURANCE PAYABLE .864.86 '41 42 HEALTH-LIFE-DtNTAL INSM 853.3.9 1 2 - 9 1 43 -04 ; , 44 6976 02/05/97 890905 U.S. WEST COMMUNICATIONS TELEPHONE =Z 22 46 TELEPHONE 369.8 1. 47 TELEPHONE 63.09 48 'r - L,EF44044E 58 49 TEI - EF-*HDNE:-* 31.55 50 TELEPHONE 57.07 51 TE L F P'" 3 W. -5 -5 - 411 52 TELEPHONE 1 , 743.0 5 53 TELEPH(>lE:-' 605.25 54 TE-L-L it!"UPIL 41.9-.-5,5 55 TELEPHONE * .855.75 TELEPHONE 121.64 C•AtrC !*% 02/07/97 10:08 VOUCHER /CHECK REGISTER R--A1. L - P E R- Q D 16 VOUCHER/ NUMBER s DATE NUMBER NAME DESCRIPTION To AMOUNT 52 02 AMOUNT TELEPHONE 53.07 TELEPHONE 3:.20 o TELEPHONE' 32. 18 z TELEPHONE TKLEPHUNE 57.07 3 TELEPHONE 55,.95 4 5 TELEPHONE- TELEPHONE 75058 rt e TELEPHONE' 58. 7 8 TELEPHONE T11 E 58..20 561.20 9 TELEPHONE 74.29 ,0 TELEPHONE 55.41 2UO 20 2 TELEPHONE 167.09 13 4 TELEPHONE 57„40 '5 16 6977 02/05/97 080925 BOARD OF WATER COMMISSIONERS 1900 CLARENCE 11:77 CENTURY 16.40 i0o.-40 >8 19 30139 02/11/97 GORDON A HEININGER REIM& FOR SENIORS COM PLACARD 55 00 55..00 31 30140 i2 02/11/97 PEGGY LOFTFIELD REFUND FOR GROUNDHOG PUPPET SW 2.00 2.00 to 30142 J6 02/11/97 ANDREA JAGER COACH'S REFUND B.B. 37.00 37.00 j 37 30143 is 39 -r 02/11/97 BOB OHS ' COACH'S REFUND B.B. ' 42.00 4.00 to 41 30145 12 02/11/97 ERIC STEVENSON. COACH'S REFUND B.B. 4.2600 42.00 i 30146 44 45 -r 02/11/97 JOHN BURNISON COACH'S REFUND D.B. • lwn 2 37.00 •. 37.00 -03 46 47 30148 48 02/11/97 .JOHN BANICK COACH'S REFUND D.B. 42.00 4 42.00 49 30149 50 02/11/97 DEANNA PETERSON COACH'S REFUND B.D. 37.00 37..00 52 53 30151 02/11/97 MICHAEL. HOLDER COACH'S REFUND D.D. 37.00 37.00 I 55 30:152 56 57 02/11/97 ORA MOORED COACH'S REFUND D.D. _ 37.00 37.00 - Uni ir_l4reF2 r T TY nF MA - , 1 rrwnn PAr.r - 1 02/07/97 10:08 VOUCHER /CHECK REGISTER I*k AFf VOUCHER/ ♦ - 'END TE t Tr. M r H : NUMBER DATE NUMBER NAME MAN, DESCRIPTION AMOUNT 42 0 AMOUNT 30154 02/11/97 SUSAN WEHLAGE COACH'S REFUND B.B. 37.00 37.00 3 0 15 5 0 2/11/97 CONNIE SHAND COACH'S REFUND B. 37.00 42 00 3 7.00 30157 02/11/97 WILLIAM WHITE COACH'S REFUND B.B. 14.00 14.00 30158 02/11/97 2 PHILLIP GIRDY REFUND D.Et. REGIS. -BOBBY R 37.00 3A 00 37.00. 3 4 0 30160 02/11/97 LAVONNE WHEELER REFUND FOR SWIM LESSON 36.00 36.00 a 10161 02/11/97 PHILIP KOHLS TRANSFER TO CORP 96.53 96.53 30163 02/11/97 PHIL KRUEGER REFUND -" NEST TOUR 10.00 10.00 30164 0345 02/11/97 0-41.1.odg;Z .;, 010464 A T T WIRELESS SERVICES CELL 'HONE -.. ACCT CANCELLED PAGER ME , 36.28 36.28 PAGER SERVICE PAGER SERVICE 16..00 12.00 PAGER SERVICE /RENTAL TAXES 16.00 1.04 132.71 30166 ` 02/11/97 010466 A T T LD SERVICE 100 STATION LD SERVICE 100 STATION , 5.15 5.15 X17 ` 7 _03 A 7 o ti -4 1 1.422 . ♦ LD SERVICE WA 13.51 h 24.04 1 6 6 5 30168 7 02/11/97 � 010575 2 ACE HARDWARE MAINTENANCE MATERIALS ENAN MAINTENANCE MATERIALS r - E LL 4.28 25 156.65 2 186.17 CELL PHONE CELL PHONE ED_MD C-'AlJ 29.64 3 .7 3 27. ` MI KE KANE LANCE LUNDSTEN -2 0 STATION 27.72 27.72 1 TELE:_*PHONE 27.72 284.69 ►,ni irwr.•r°:� CITY OF MAPLEWOOD PAGE 4 r 02/07/97 10:08 VOUCHER /CHECK REGISTER FOR, ALL PERIODS i VOUCHER/ i ' NUMBER .., DATE NUMBER ., NAME DESCRIPTION . AMOUNT AMOUNT 3 30171 9 2 02/11/97 021215 AMERICAN FLAGPOLE &.FLAG CO. SUPPLIES — EQUIPMENT 78.ei 78•.81 0 30172 02/11/97 021250 AMERICAN LINEN SUPPLY SUPPLIES -- JANITORIAL 145.37 2 CREDIT ADJ SW 72.69 -- 10-29 3 4 5 w ry MAT SERVICE 27.07 110..74 6 7 30174 8 02/11/97 030640 .. ANDON INC. - PROGRAM SUPPLIES PROGRAM SUPP61ES 105.48 i7.04 122.52 s b 30175 , 02/11/97 030660 ANIMAL CONTROL SERVICES, INC. SVS FOR 1-21 THFU 1-- 30--97 669.21 669.21 2 30176 6 3 4 02 / 11 /97 1 1 422 030880 -. APCO v AFC INC. AR REARAWCE • FCC L I C REG FOR PUB W KS 'RADIOS 188.00 " 188.00 3 15 0 ' 2 4 VEH WASHES 72.27 '6 VEH WASHES 21.0,0 96077. 53 3 01 7 8 10 02/11/97 .� 042600 ASSN. OF TRAIN OFFICERS OF MN MEM DUES 25.00 25.00 '`' 12 30180 02/11/97 071450 RIFFS SAA SVC 55.26 35 30181 3s 02/11/97 081208 £BOWMAN, DON 1.5 GAME ASSIGN/CONTRACT EMP 388.50 388.50 37 301 02/11/97 081 30 FOYER TRUCK PARTS SUPPLIES — VEHICLE 2 38 SUPPLIES — VEHICLE 798.75— 1,367.46 40 30183 41 42 -• r 02/11/97 r• 081250 n BRAD PAGAN INC. • SUPPLIES VEHICLE • 562.22 '' 562.22 rt 43 44 30185 45 02/11/97 110080 C.D.P. IMAGING SYSTEMS COPIER 80% 178.18 2 2 46 47 30186 48 02/11/97 110280 CAMAS INC. SAND 8,142.79 8 49 30187 02/11/97 110850 CATCO SUPPLIES — VEHICLE 93.54 50 51 SUPPLIES — VEHICLE C E 2.12. 39 . 7 -- 52 53 REPAIR & MAINT /VEHICLE 104.79 339.36 w 1 J 55 56 30189 57 02/11/97 180140 D.C. SALES CO. INC. SUPPLIES — EQUIPMENT 399.38 399.38 VOUCHRE2 CITY OF MAPLEWOOD �•erC 02/07/97 10:08 VOUCH /CHECK F D REGI8TER ALL ! VOUCHER/ cut -Cu CHECK kIEMDakv t /E�DAR Ia- 77 CHE C NUMBER - 16? A DATE 0 41. i 497 --- NUMBER i 8L1840----- NAME SnL.CA DESCRIPTION 'PLIES AMOUNT -'', -" AMOUNT 30191 02/11/97 240750 ENGINEERING REPRO SYSTEMS C SIZE SCAN R SIZE SCAN 40.00 3000 A SIZE SCAN 2.00 SET UP TAX ALIT FREIGHT .10.00 9 . 3019 02/11/97 250150 EPA AUDIO VISUAL,, INC. EQUIPM -- OTHER (Camera /Video 1,'.x 11.23 14311.23 :0191 3-04 24 02/11/97 02413 97 260290 240320 FARMER BROS. CO. r-ARTM-ramra MDSE. FOR RESA C S pamim SIGN 71.10 5db 5A 71..10 54 5.16 30195 0:/11/97 260590 TINA LUDE REPAIR & MAINT /VEHICLE 23.25 R 2 REPAIR & MAINT /VEHICLE .018 _ REPAIR $.. MAINT /VEHICLE R EPAIR its NAlWT4%lMWlCl R- 23 « n-• 2. 30196 02/11/97 260600 FINN, GREG WAGES /PART -TIME F I _NT OTHER 67.20 AR RR 1 30197 02/11/97 260960 FLAHERTY EQUIPMENT CORPORATION SUP'P'LIES - EQUIPMENT 14.06 14.06 30198 02/11/97 280101 FOREST PRODUCTS SUP'P'LY CO. SUPPLIES - EQUIPMENT 53.25 53.25 SUPPLIES - JANITORIAL 28.09 MAT SERVICE r 10.41 w, . SUPPLIES.- JANITORIAL 9.36 MAT SERVICE Cl IITWIWG 34.19 22 Ull 11 SUP'P'LIES _ .'JANITORIAL 27.71 UNIFORMS & CLOTHING 13.53 • ..• 3 MAT SERVICE 10.41 UN I FORMI3 & CLOTHING 13.53 �� •i.I - w MAT SERVICE 10.4.1 MAT SERVICE 34.19 SUPPLIES - 'JANITORIAL 9.36 MAT SERVICE 10.41 I-IN IF- URMS --&- CLOT •, UNIFORMS & CLOTHING 60.18 391.28 f i REPAIRS & MTNCE. /EQUIPMENT 89.46 196.59 i VOUCHRC2 CITY OF MAP'LEWOOD WAGE 6 I� 02/07/97 61 10.08 VOUCHER /CHECK REGISTER ? �2 VOUCHER/ I3 ?4 NUMBER 5 DATE, NUMBER NAME DESCRIPTION AMOUNT AMOUNT 7 6 30 202 s 02/11/97 320266 GRAINGER SUP'P'LIES -- EQUIPMENT 35.68 35.,68 i0 30203 02/11/97 320520 GRUBER'S POWER EQUIPMENT MAINTENANCE MATERIALS 78.49 II 11 SC. RAPER ., 10.95 ,. 112 t3 I14 115 3 0:204 TAX 2.33 116.72 1 I16 i7 30:05 �le 02/11/97 350870 HOFFMAN CORNER OIL DIESEL FUEL FOR MEDIC 7 40.00 40.00 119 30206 02/11/.97 370076 HUGHES $ COSTELLO RETAINER INVOICE 4,750.00 1Z0 121 RETAINER INVOICE 665.05 5 I22 .30:07 02/11/97 391695 INTERNTL SOCIETY OF FIRE INSTR SUBSCRIPTIONS & MEMBERSHIP'S 60.00 60.00 123 ; Flo 00 25 26 MASON 471 90-1855 50.00 100.00 2e 29 302:10 30 02/11/97 401670 JOLLY TYME FAVORS PROGRAM SUPPLIES 48.15 48.15 31 30211 02/11/97 410370 KATH SUPPLIES - VEHICLE 43.61 3z 33 SUP'P'LIES -- VEHICLE 32.96 76.57 34 30212 36 02/11/97 '-" 4104 4:1 KELLER ELECTRIC INC. # REPAIR & MA /BUILDINGS MAINTENANCE 44ATE - 125.00 i 04 125.00 37 36 MAINTENANCE MATERIALS � 355.64 460.37 41 30215 42 02/11/97 500650 M.R.P.A. MENS VET TOURNY- BERTHS T BERTHS 330.00 M30 - 43 44 45 7, r+ '7 2--2 WOMENS STATE VD TOURN BERTHS . , R.^. 440.00 1,,100.00 46 7 48 ., m- Ek EM REPLACEMT- DAMAGED SNOW FLOW c-coml 66 05-10 8 253. `l5 •, 9,11..14 '" • + 49 30218 51 02/11/97 510500 MAP'LEWOOD BAKERY PROGRAM SU PROGRAM SUPPLIES 13.75 s;s 52 PROGRAM SUP'P'LIES -;Zb 13.75 53 PROGRAM SUP'P'LIES 13.75 5' - �4.OGkaA 1� --�k� -l~ WS - 55 PROGRAM SUPPL 13.75 56 57 PROGRAM SUP'P'LIES 13.75 rrtiry nr Merl criannn 02/07/97 10 :08 VOUCHER /CHECK R VOUCHER/ ' C1 yY7C7T' T _- TTE -- X T [^r+ V -vr x rTt ' NUMBER DATE NUMBER NAME DESCRIPTION AMOUNT AMOUNT • • .. S ic• •L-IES 13 -, ' PROGRAM SUPPLIES 1 s PROGRAM SUPPLIES 1 137.50 302 19 0 5307 METRO ATHLETIC SUPPLY PROGRAM SUPPLIES 1,30 ' 2 PROGRAM SUPPLIES 1.305062 2 ,611. 3 30 d 0:/11/97 531400 METRO SALES INC. COPIER REPAIRS 118.54 118..54 17 r 5 3 0244 s 02/11/97 531840 MYERS TIRE SUPPLY COMPANY SUPPLIES - VEHICLE _ 141.71 141.71 10223 ' 30 224 02/11/97 532100 MICHIGAN. STATE UNIVERSITY PERSONNEL RECORD KEEPING SEM 295.00 2 295.00 j 2 3 30 a 0:/11/97 551050 MN MULTI .HOUSING ASSOCIATION TUTION- RAZSKAZOFF 75.00 75.00 5 30226 ,6 02/11/97 570112 MOORE BUSINESS PRODUCTS DIV SUPPLIES -- OFFICE fiouipMENT 213. 1 4:z 213.21 e 9 1 2 2 9 0 - 1 97 A1032 TAX 8.11 56.02 i I 32 30229 !3 - 2 - 4 02/11/97 630540 NAT'L ASSN OF 401K INVESTORS SUBSCRIPTIONS $ MEMBERSHIPS 39.00 39 »00 34 30230 35 7-0233 02/11/97 630550 66 1 100 NAT'L ASSN. OF TOWN WATCH NORTH STAR loll I F SUBSCRIPTIONS tic MEMBERSHIPS 25.00 25.00 39 7 , 0232 0 2 431422 rt NORTHERN DOOR COMF SUPPLIES -- JANITORIAL REP 85.20 363.51 :p !' 30233 02/11/97 661755 NORTHERN STATES POWER UTILITIES 161.16 °3 UTILITIES 163.56 I 5 UTILITIES IVS X3.76 18 � 'S UT I L I TIES .42 267.02 :' 18 UTILITIES UT-if TITER 302.40 19 UTILITIES 1.300.97 50 51 UTILITIES 1 iTaL-TITES _ 196.78 3 - 1 4 i2 UTILITIES 27.25 i UTILITIES 211.40 j i UTILITIES 223.50 'S 57 UTILITIES 90.86 VOUCHRE2 CITY OF MAPLEWOOD PAGES 8 y 02/07/97 10:08 VOUCHER /CHECK REGISTER. 1 . 2 VOUCHED. /. 3 TIEN ° NUMBER 5 6 DATE NUMBER NAME DESCRIPTION UTZLITI AMOUNT �+ AMOUNT 7 UTILITIES ■ 123.47 e 9 UTILITIES 254.87 10 UTILITIES 80.90 11 12 UTILITIES 211.41 4 - 2 9- 116 13 .S UTILITIES I p05 '« 15 14 15 UTILITIES 110.62 t6 UTILITIES 193.04 17 18 UTILITIES 1 2:11- TIM17s 3.14 t9 UTILITIES 21.75 26 21 UTILITIES 137..15 3 UTILITIES 9.61 4 UTILITIES UTILITIES 4.71 io-60 UTILITIES :16.47 26 27 UTILITIES 7.33 UTILITIES 178.24 29 30 UTILITIES 1 ITZ E"S 15.20 2 26 ■X33 31 UTILITIES 136.05 32 UTILITIES 4.40 34 UTILITIES 200.60 35 36 UTILITIES 1 3: 1 E S 207.93 4 37 UTILITIES 258. 38 39 UTILITIES 146.88 r2 UTILITIES 347.64 41 2 UTILITIES UT ITIE»S 899.07 16, 8 8 3 44 5 n •-. "r rt UTILITIE=S PURI IS CO M P ANY I . 155.07 3 27 1 71 7 30235 4s 02/11/97 680600 OCTOPUS CAR WASH VEH WASHES 15.00 9 VEH WASHES 10.00 50 51 VEH WASHES 22.50 52 53 302 54 02/11/97 681151 OFFICEMAX SUPPLIES -- OFFICE 133.11 133.11 55 30237 02/11/97 690410 OLSON GENERAL CONTRACTORS REFUND FOR BLDG PERMIT 31196 388..75 56 57 SURCHARGE TAX PAYABLE 14.00 tint CITY OF MAPLEWOOD PAGE 9 02/07/97 10:08 VOUCHER/CHECK REGISTER 3Ds r VOUCHER/ - CM ; 'G14— VEWDOR «ENAAcT ---- -- - x-T --- I T04 CHF�;K NUMBER DATE NUMBER NAME DESCRIPTION AMOUNT AMOUNT F COMM .. ^ Q 30238 02/11/97 69042 5 OLSTEN STAF+'FING SERVICES, INC CLK /TYP TEM=• THRU 1 -24 248 »40 2 4 .40 � 30239 30240- 02/11/97 WL41_1­497 700590 200QOO PACKAGING CONSULTANTS & SUPPLY RAPER WAREW01 ISE ThIr PACKAGING CONSULTANTS PROGRAM Sl IRRI T.rS 606.82 82-94 2 ' 64b » 8�:. ,. 822-94 30241 02/11/97 710800 P CONNECTION PROGRAM SUPPLIES. 19.16 19.16 30242 02/11/97 711690 PIONEER PRESS SUBSCRIPTIONS & MEMBERSHIPS 42.90 42 »90 2 SHIPPING /HANDLING 4.50 2 SALES TAX F* *BL . OUT OF STATE TAX � , . 32 l••, 30244 02/11/97 720768 PREMIER BANK RENT OM SAFE DEPOSIT BOX 60.00 60„00 3 30245 «�. 0:/11/97 721200 ^2 PRO SOURCE FITNESS , AND NETER SEW REPAIRS MTNCE. /EQUIPMENT , . , 15.98 15.98 n 9 302 47 02/11/97 740607 RABBETT, 'KEVIN UNIFORMS & CLOTHING 30.00 3 30.00 ! 30248 3 22412 02/11/97 740800 RADIO SHACK SUPPLIES — EQUIPMENT P ROGRAM . . 196.:6 196.26 4 4 4 r ,1 2 rti , R 066ZAK MALONEY., . MDSE. FOR RESALE . 8.50 12 • f 4 29.29 4 h •., 4 46, 6 Co11 - ins termina�C ir�n.� 5 4 30251 0.^/11/97 750550 REINNART INSTITUTIONAL FOODS MASS. FOFi RESALE MDSE R a•. 23 6.3 6 -� MUSE» FOR RESALE 453.27 MDSE. FOR RESALE 66.65 759.83 s 30:52 02/11/97 780300 S$T OF+'FICE PRODUCTS.INC. SUPPLIES - OFFICE 68.79 SUPPLIES -- OFFICE 69.94 PROGRAM FEES 8.46 E f MATERIALS FOR IN• -HOUSE TRAININ ..�, _ 50.1.0 ., E f SUPPLIES - OFFICE 78.23 32 7..63 f E E SUPPLIES ' JANITORIAL 68.55 E PROGRAM SUPPLIES 54.43 450 »71 30254 02/11/97 780733 SAVAGAEU, STEVE BOILER LIC 20.00 20.00 VOUCHRE2 CITY OF MAP'LEWOOD PAGE 10 02/07/97 Y61 10 VOUCHER /CHECK REGISTER F'OR A66 PERIO 1 2 VOUCHER/ 3 4 NUMBER 5 DATE NUMBER NAME DESCRIPTION TOOL AMOUNT AMOUNT 7 .6 30 256 9 02/11/97 800080 SECUR - TICKET PROGRAM SUP'P'LIES (wr i s t bands- 5, 372.10 5 10 302:7 11 12 02/11/97 840295 ST PAUL BAR $ REST PAU6 GIT* OF SUP'P'LIES - OFFICE • Center) & TRAINING 21.58 Beb. 0.0 21.58 885.00 Z0258 1^ 14 30259 15 02,411 /97 02/11/97 640405 843200 ST. STEFFEN, SCOTT TRAVEL & TRAINING 8.25 8.25 t6 30260 17 18 02/11/97 n 850300 w SUBURBAN AREA CHAMBER OF S INS P 6 = 10 SERVICES STATE OF CITIES LUNCHEON COMPLETED . . FROM 12.496 15.00 15..00 1 2 t9 DEFERRED REVENUE ELEC.P'ERMIT 1 21 ELECTRIC PERMIT FEES 10937 ;L%25Q 40 DEFERRED REVENUE ELEC. P'E.RMIT 1, 573.00. 4 ELECTRIC PERMIT FEES 1 2 30262 2s 7 02/11/97 850590 SUPER JUMP TARGST GSA . DRAGON FOR PARTY EQUIPMENT 117.15 4.73 117.15 30263 30264 2 02/11/97 880501 TREADWAY GRAPHICS .6UPP6lES PROGRAM SUP'P'LIES 472.76 1.73 472.76 31 30265 32 02/11/97 880750 TROY CHEMICAL INDUSTRIES SCE CgINTER SUP'P'LIES - JANITORIAL REPAIR NAlNTXRADZm- 371.60 053; Vp 371.60 051t 35 30267 3s 02/11/97 890150 U5P•CA -9 SEMINAR REGISTRATION 50.00 .50.00 37 30268 36 39 302 02/11/97 890600 U.H.L. CO. INC. REPAIRS & MTNCE. /EQUIPMENT 525.60 w 525.60 2 JAN BILL ECL. 57.20 41 2 JAN BILL ECL AN B166 PARKSID& 119.65 -116.69 3 .SAN BILL GLADSTONE 218.02 605.00 47 30271 48 42/11/97 900100 UNIFORMS UNLIMITED UNIFORMS $ CLOTHING 1UNIMP-DRIM-2 0- Q CITH I MC 67.41 84 o l 14:7 4 49 50 30272 51 02/11/97 900170 UNITED ELECTRIC COMPANY SUP'P'LIES - EQUIPMENT 42.65 42.65 52 30273 02/11/97 901 300 UP'P'ER MIDWEST SALES CO. SUP'P'LIES - JANITORIAL 455.81 54 SUP'P'LIES - JANITORIAL 58.79 514.60 55 30274 56 57 02/11/97 911350 VIKING ELECTRIC SUP'P'LY SUP'P'LIES - EQUIPMENT 110.12 110.12 PA(11 i i vtjtjur , irkr.a:. 02/07/97 VOUCHER/ NUMBER 10:08 CWRGK DATE NUMBER h - .. -- --_- - VOUCHER /CHECK REGISTER - lR — ALJ=--PE- -Zl UDS- TEM NAME DESCRIPTION . . R OBE R T - - J1:7'1 ' CON FEF E - TL-M AMOUNT ---�� , . ---CHECK--, AMOUNT 3 c 9,87 30276 02/11/97 920900 W.E.S.C.O. SUPPLIES -- EQUIPMENT. g. 302 02/11/97 93 1300 WALSH..WILLIAM P. COMMERCIAL PLDG INSPECT DEFFERRED REVENUE - PLBG.PERMIT 28.00 35.00 35 00- �4A r 3 0 2 78 i 02/11/97 941075 WESTBURNE SUPPLY INC-- MAPLEWOOD SUPPLIES "" EQUIPMENT 79.24 7.9.24 • TOTAL CHECKS 155,873 »62 I i 3 - s i 9 g Z 4 I g i i i 1 i i I 2 3 4 i I I o 7 v t:°:!:'T Y OF !•r1AF11 ...i:: :WC.)01 F A Ci 1: 1. i�'.:::'' :i.::;- "? 1• r,. ;; ::� °:� ��'i:il.lt::1 Il :::! /t:r! 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CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 1 CHECK CHECK NUMBER DATE EMPLOYEE NAME AMOUNT DIRECT DEPOSIT 02/07/97 ALLENSPACH, SHERRY 3 2 0.0 0 DIRECT DEPOSIT 02/07/97 CARLSON,THERESE 1 DIRECT DEPOSIT 02/07/97 BODINE , RENEE 1 6.6 2 DIRECT DEPOSIT 02/07/97 FAUST (201),DANIEL F 4 ,12 8.9 8 DIRECT DEPOSIT 02/07/97 ANDERSON , CAROLE J 1 6 5 3.41 DIRECT DEPOSIT ; 02/07/97 DEHN , DEBORAH 1 5 9 3.5 2 DIRECT DEPOSIT 02/07/97 HANGSLEBEN , RI CHARD 1 8 8 3.6 6 DIRECT DEPOSIT 02/07/97 KLAGER, WENDY .1 DIRECT DEPOSIT 02/07/97 VIGNALO , DELORES A 7 2 9.4 2 DIRECT DEPOSIT 02/07/97 BEHM , LOI S 2 318.3 0 DIRECT DEPOSIT 02/07/97 CABLE , JEANETTE E 1 312.3 4 DIRECT DEPOSIT 02/07/97 JAGOE , CAROL 1 2 51.4 2 DIRECT DEPOSIT 02/07/97 OLSON , SANDRA 1,17 6.8 9 DIRECT DEPOSIT 02/07/97 POWELL, PHILIP 1 3 81.85 DIRECT DEPOSIT 02/07/97 ALDRIDGE , MARK 1 4 3 6.7 8 DIRECT DEPOSIT 02/07/97 BECKER,RONALD D 3 DIRECT DEPOSIT 02/07/97 BOHL , JOHN C 2 ,12 3.8 4 DIRECT DEPOSIT 02/07/97 FLOR, TIMOTHY 1 3 9 4.52 DIRECT DEPOSIT 02/07/97 KVAM,DAVID 2 DIRECT DEPOSIT 02/07/97 STEFFEN, SCOTT L 2 , 549.29 DIRECT DEPOSIT 02/07/97 YOUNGREN , JAMES 2 3 2 9.5 5 DIRECT DEPOSIT 02/07/97 EVERSON , PAUL 1 5 3 4.0 2 DIRECT DEPOSIT 02/07/97 FRASER, JOHN 1 DIRECT DEPOSIT 02/07/97 SAUNDERS , SARAH 1 5 7 9.6 2 1 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 2 CHECK CHECK NUMBER DATE EMPLOYEE NAME AMOUNT DIRECT DEPOSIT 02/07./97 ADELSON , LINDA 593,31 DIRECT DEPOSIT 02/07/97 STAHNKE, JULIE A 1, 513.02 DIRECT DEPOSIT 02/07/97 HAIDER, KENNETH G 3 0 4 5.8 2 DIRECT DEPOSIT 02/07/97 PRI EFER, WILLIAM 1, 6 2 4.2 2 DIRECT DEPOSIT 02/07/97 LUNDSTEN, LANCE 2 , 02 6.62 DIRECT DEPOSIT 02/07/97 OSWALD , ERI CK D 1 5 5 6.7 0 DIRECT DEPOSIT 02/07/97 DUCHARME , JOHN 1 4 5 9.4 2 DIRECT DEPOSIT 02/07/97 MATTHYS , RUS S DIRECT DEPOSIT 02/07/97 PECK , DENNI S L 1, 717.02 DIRECT DEPOSIT 02/07/97 ANDERSON , BRUCE 21 6 3 9.5 8 DIRECT DEPOSIT 02/07/97 BURKE,MYLES R 1, 523.64 DIRECT DEPOSIT 02/07/97 MARUSKA , MARK A 3 0 91.16 DIRECT DEPOSIT 02/07/97 GREW- HAYMAN , JANET M 7 7 3.71 DIRECT DEPOSIT 02/07/97 BARTA ,MARIE 1 2 91.4 2 DIRECT DEPOSIT 02/07/97 COLEMAN , MELINDA 2 6 4 7.4 0 DIRECT DEPOSIT 02/07/97 EKSTRAND , THOMAS G 1 0 2 DIRECT DEPOSIT 02/07/97 ROBERTS , KENNETH 1 7 2 6.16 DIRECT DEPOSIT 02/07/97 STAPLES , PAULINE 3 ,18 7.2 9 DIRECT DEPOSIT 02/07/97 EASTMAN , THOMAS E 1 DIRECT DEPOSIT 02/07/97 OLSON , RONALD J 1, 3 6 9.8 2 DIRECT DEPOSIT 02/07/97 HURLEY , STEPHEN 1 8 3 7.5 2 DIRECT DEPOSIT 02/07/97 TAUBMAN , DOUGLAS J 2, 7 9 3.5 0 DIRECT DEPOSIT 02/07/97 EDGE , DOUGLAS 1 DIRECT DEPOSIT 02/07/97 CROSSON, LINDA 1 3 05.02 2 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT.PAY PERIOD 3 CHECK CHECK NUMBER - DATE EMPLOYEE NAME AMOUNT DIRECT DEPOSIT 02/07/97 LIVINGSTON , JOYCE L 8 4 2.8 0 DIRECT DEPOSIT 02/07/97 DIRKSWAGER, COLLEEN 1 511.7 8 DIRECT DEPOSIT 02/07/97 KNAUS S, PETER 7 7 7.9 8 DIRECT DEPOSIT 02/07/97 SALITROS , DARLENE 53 4.9 8 DIRECT DEPOSIT 02/07/97 PAS, STEVEN DIRECT DEPOSIT 02/07/97 JOHNSON , KEVIN 2, 5 5 0.8 3 DIRECT DEPOSIT 02/07/97 WARMAN,ROBIN 818091 DIRECT DEPOSIT 02/07/97 AFFOLTER , PENNY J 9 6 0.0 8 DIRECT DEPOSIT 02/07/97 DOHERTY , KATHLEEN M 1 DIRECT DEPOSIT 02/07/97 JENS EN , MATTHEW 7 2 4.6 2 DIRECT DEPOSIT 0 2/ 0 7/ 9 7 PLACHECKI ,MELISSA J 8, '7 5 DIRECT DEPOSIT 02/07/97 LE , SHERYL 2,523966 DIRECT DEPOSIT 02/07/97 DOWDLE , VIRGINIA 2 DIRECT DEPOSIT 02/07/97 HEINZ , STEPHEN J 1 9 3 2.9 2 DIRECT DEPOSIT 02/07/97 COLEMAN, PHILIP 516.39 DIRECT DEPOSIT 02/07/97 BASTIAN , GARY W 3 6 3.6 6 DIRECT DEPOSIT 02/07/97 ROSSBACH , GEORGE 3 2 0.0 0 DIRECT DEPOSIT 02/07/97 FRY , PATRI CIA 1 6.5 7 DIRECT DEPOSIT 02/07/97 LUTZ,DAVID P 1, 544.70 DIRECT DEPOSIT 02/07/97 SCHLINGMAN, PAUL 1, 621.82 DIRECT DEPOSIT 02/07/97 ESTEVEZ, DIANE 147.00 f DIRECT DEPOSIT 02/07/97 GRAF , MICHAEL 866971 DIRECT DEPOSIT 02/07/97 AAMODT , MICHELLE 4 9 0.11 DIRECT DEPOSIT 02/07/97 VORWERK , ROBERT E 1 9 3 2.9 2 3 CITY OF MA.PLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 4 CHECK CHECK NUMBER _-- _- .___ - - -- DATE -- - - - - -- EMPLOYEE NAME - ___-- _------------------- AMOUNT ---------=----- DIRECT DEPOSIT 02/07/97 --- - -- NAGEL , BRYAN - - -- 11477902 DIRECT DEPOSIT 02/07/97 GUILFOILE , KAREN E 1 5 5 0.7 7 DIRECT DEPOSIT 02/07/97 HELLE , KERRY 1, 3 2 8.7 2 DIRECT DEPOSIT 02/07/97 CARVER, NICHOLAS N 1, 7.12.61 DIRECT DEPOSIT 02/07/97 OSTER, ANDREA J 1 1 3 7 8.62 DIRECT DEPOSIT 02/07/97 ANDREWS , SCOTT A 1 DIRECT DEPOSIT 02/07/97 RUNNING , ROBERT 1, 2 4 3.4 2 DIRECT DEPOSIT 02/07/97 ZWEIG , SUSAN C 7 2 5.8 2 DIRECT DEPOSIT 02/07/97 S ERVATKA ,MICHAEL L 1,14 0.12 DIRECT DEPOSIT 02/07/97 KANE , MICHAEL R 2, 9 5 2.8 6 DIRECT DEPOSIT 02/07/97 SAVAGEAU , STEPHEN D 9 9 4.9 3 DIRECT DEPOSIT 02/07/97 CONNOLLY ,RICK A 1 2 81.0 2 DIRECT DEPOSIT 02/07/97 HURT , CAROL J 133925 DIRECT DEPOSIT 02/07/97 BARTEL, DENISE 50.00 56817 02/07/97 CARLSON,DALE 320900 56818 02/07/97 KOPPEN,MARVIN 320.00 56819 02/07/97 CASAREZ, GINA 1 56820 02/07/97 COLLINS,ANDREA M 536.75 56821 02/07/97 CONRAD,BROOKE N 380.00 56822 02/07/97 DAWSON,CRAIG W 2 $6823 02/07/97 HENSLEY,PATRICIA 69.72 56824 02/07/97 McGUIRE,MICHAEL A 5 1 455.86 56825 02/07/97 SHELLEDY,DAWN M 192.00 56826 02/07/97 ZICK,LINDA 3 68.00 4 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 5 CHECK CHECK NUMBER DATE EMPLOYEE NAME AMOUNT 56827 02/07/97 PIEKARSKI,GREGORY J. 23.00 56828 02/07/97 CUDE,LARRY J 358.40 56829 02/07/97 MIKISKA,WILLIAM 223.20 56830 02/07/97 MATHEYS (202),ALANA KAYE 2 56831 02/07/97 JOHNSON,BONNIE 949.44 56832 02/07/97 KELSEY,CONNIE L 847.65 56833 02/07/97 VIETOR,LORRAINE S 1 56834 02/07/97 JACKSON, MARY L 490911 56835 02/07/97 MARTINSON,CAROL F 1,508.07 56836 02/07/97 PALANK,MARY KAY 1,251.42 56837 02/07/97 RICHIE,CAROLE L 1 56838 02/07/97 RYAN,MICHAEL 3 56839 02/07/97 SVENDSEN,JOANNE M 2 56840 02/07/97 THOMALLA,DAVID J 2 56841 02/07/97 BAKKE, LONN A 1 56842 02/07/97 BANICK,JOHN J 2 56843 02/07/97 BARTZ,PAUL 1 56844 02/07/97 BELDE,STANLEY 1 56845 02/07/97 BERGERON,JOPSEPH A 2 56846 02/07/97 BOWMAN,RICK A 1 56847 02/07/97 HERBERT,MICHAEL J 2 56848 02/07/97 HIEBERT,STEVEN 1 56849 02/07/97 KARIS,FLINT D 2 56850 02/07/97 RAZSKAZOFF,DALE 1 5 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS.REPORT FOR THE CURRENT PAY PERIOD C61 CHECK CHECK NUMBER DATE EMPLOYEE NAME AMOUNT 56851 02/07/97 ROSSMAN,DAVID A 1 56852 0 2/ 0 7/ 9 7 SHORTREED ,MICHAEL P 1 56853 02/07/97 SKALMAN,DONALD W 3 56854 02/07/97 STAFNE,GREGORY L 3 56855 02/07/97 STILL,VERNON T 1 56856 02/07/97 STOCKTON,DERRELL T 1 56857 02/07/97 SZCZEPANSKI,THOMAS J 1,874 .98 56858 02/07/97 WATCZAK,LAURA 1 56859 02/07/97 WELCHLIN,CABOT V 2 56860 02/07/97 DUNN,ALICE 2 56861 02/07/97 MEEHAN,JAMES 2 56862 02/07/97 MELANDER,JON A 1 56863 02/07/97 RABBETT,KEVIN 2 56864 02/07/97 THIENES,PAUL 2 56865 02/07/97 ADRIAN, SCOTT W. 440.00 56866 02/07/97 BALAZS,JOSEPH M 38.50 56867 02/07/97 EMBERTSON,JAMES M 2 56868 02/07/97 FECHT,MICHAEL J 49.50 56869 02/07/97 WILLIAMS,DUANE J 357.50 56870 02/07/97 BOYER,SCOTT K 1 56871 02/07/97 FEHR,JOSEPH P 1 56872 02/07/97 FLAUGHER,JAYME L 1 56873 02/07/97 HALWEG,KEVIN R 2 56874 02/07/97 LAFFERTY,WALTER 1 C61 7 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK CHECK NUMBER ------ - - - - -- DATE --- --- - -- EMPLOYEE NAME ------------------------ AMOUNT 56875 02/07/97 - - - - -- --------------- PETERS,JILL - -- 890.75 56876 02/07/97 RABINE,JANET L 1 56877 02/07/97 HEWITT,JOEL A 2 56878 02/07/97 CHLEBECK,JUDY M 1 56879 02/07/97 DAHL,HELENE M 726.73 56880 02/07/97 DARST,JAMES 1 56881 02/07/97 FREBERG,RONALD L 1 56882 02/07/97 HELEY,RONALD J 1 56883 02/07/97 MEYER,GERALD W 2 56884 02/07/97 ELIAS,JAMES G 1 56885 02/07/97 LINDBLOM,RANDAL 1 56886 02/07/97 PRIEBE,WILLIAM 1 56887 02/07/97 KRUMMEL,BARBARA A 661.31 56888 02/07/97 ANDERSON,ROBERT S 1,574.70 56889 02/07/97 HELEY,ROLAND B 1 56890 02/07/97 HINNENKAMP,GARY 1 56891 02/07/97 LAVAQUE,MICHAEL 1 56892 02/07/97 LINDORFF,DENNIS P 1 56893 02/07/97 SCHINDELDECKER,JAMES 1 56894 02/07/97 SWANSON,SHANE 89925 56895 02/07/97 HORSNELL,JUDITH A 991.18 56896 02/07/97 HUTCHINSON,ANN E 1 56897 02/07/97 KLEBBA, NANCIE L. 112.50 56898 02/07/97 NELSON,JEAN 898.13 7 8 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR`THE CURRENT PAY PERIOD CHECK CHECK NUMBER DATE EMPLOYEE NAME AMOUNT 56899 02/07/97 SOUTTER,CHRISTINE 443944 56900 02/07/97 MISKELL,NANCY 556.70 56901 02/07/97 WEGWERTH,JUDITH A 1 56902 02/07/97 ANDERSON,EVERETT 363.06 56903 02/07/97 OSTROM,MARJORIE 3 56904 02/07/97 WENGER,ROBERT J 1 56905 02/07/97 ADAMS,TAMARA K 63.00 56906 02/07/97 AGUIRRE,JEFFREY 159.50 56907 02/07/97 ANDERSON,BERNARD 184.50 56908 02/07/97 ANZALDI,MANDY 100.35 56909 02/07/97 AYERS,ANDREA S 26.00 56910 02/07/97 BALLESTRAZZE,THAD M 192950 56911 02/07/97 BARNES,JESSE A 84.00 56912 02/07/97 BENDER,JAYME L 58.50 56913 02/07/97 BIENIEK,GREG 75900 56914 02/07/97 BLOOMER,JUSTIN 54900 56915 02/07/97 BOOG,RYAN J 73950 56916 02/07/97 BRABENEC,JOHN 167.00 56917 02/07/97 BROWN,TIM 31.50 56918 02/07/97 BUCZKOWSKI,ALAN 52.50 56919 02/07/97 CHASE,TANIA 126.00 56920 02/07/97 CINCOSKI,JOSEPH B 45.50 56921 02/07/97 DANIELSON,SCOTT 31.50 56922 02/07/97 FINN,GREGORY S 1,050.62 8 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD D CHECK CHECK NUMBER DATE EMPLOYEE NAME AMOUNT 56923 02/07/97 FRANK, STEVE J. 52.50 56924 02/07/97 GOETZKE,AMBER M 26.00 56925 02/07/97 GRINAGE,JUSTIN D 42.00 56926 02/07/97 GRUBER,SARAH A 110.25 56927 02/07/97 GUZIK,ANDREW 94.50 56928 02/07/97 HAWKES,JEFFREY 31.50 56929 02/07/97 HORNER,MATTHEW R 73.50 56930 02/07/97 JANSEN,MICHAEL 126.00 56931 02/07/97 KIMLINGER,NICHOLAS B 63.00 56932 02/07/97 LANDE,MICHAEL 42.00 56933 02/07/97 LINN,ERIC G 63.00 56934 02/07/97 LINN,TERI L 52.00 56935 02/07/97 LOMBARDI,JAMES D 508.84 56936 02/07/97 LUND,ERIC 52.50 56937 02/07/97 MARTINUCCI,SARA 52.00 56938 02/07/97 MILES,RYAN W 84.00 56939 02/07/97 MILLER,JOE E 13.00 56940 02/07/97 MORIN,DIANE E 120.00 56941 02/07/97 MCBRIDE,PATRICK D 84.00 56942 02/07/97 NELSON,JAYME K 21.00 56943 02/07/97 NIEMCZYK,BRIAN N 42900 56944 02/07/97 NORMAN,KENDALL A 150.50 56945 02/07/97 PETERSON,JONATHAN W 73.50 56946 02/07/97 POLICONE,ANNE H 42900 D CITY OF MAPLEWOOD 10 EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK CHECK NUMBER DATE EMPLOYEE NAME AMOUNT 56947 02/07/97 RAS,BRENT A 21900 56948 02/07/97 RYDEEN,BENJAMIN D 26.00 56949 02/07/97 RYDEEN,SARAH 26.00 56950 02/07/97 SAMUELSON,LEE ANN C 115.50 56951 02/07/97 SCHMIDT,KIMBERLY L 42.00 56952 02/07/97 SCHNOBRICH,SCOTT M 42.00 56953 02/07/97 SCHUBERG,ROBERT S. 127.75 56954 02/07/97 SCHULTZ- III,HAROLD W 76.50 56955 02/07/97 SEELY,LAURA M 39.00 56956 02/07/97 SIVERHUS,TIMOTHY 42900 56957 02/07/97 SPENCER,WILLIAM 63.00 56958 02/07/97 STEINBRING, THOMAS 30.00 56959 02/07/97 STEINER,JOSEPH M 21.00 56960 .02/07/97 STEWART,MIKE A 178.75 56961 02/07/97 STIEN,MARY 699.60 56962 02/07/97 STIEN,NATHANIEL 176975 56963 02/07/97 STRUB,SAM 71950 56964 02/07/97 SUCH,ROBERT J 19.50 56965 02/07/97 SULLIVAN,JACOB W 84.00 56966 02/07/97 SWANSON,KARI A 74.75 56967 02/07/97 SWEENEY,KELLY A 19950 56968 02/07/97 SYRING,MATTHEW 42.00 56969 02/07/97 SZYBATKA,CARRIE 5.25 56970 02/07/97 TOWNSEND,ISAAC P 159.00 CITY OF MAPLEWOOD 11 EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK CHECK NUMBER DATE EMPLOYEE NAME AMOUNT 56971 02/07/97 VOGEL,PAUL R 48.00 56972 02/07/97 BREHEIM,ROGER W 1 56973 02/07/97 EDSON,DAVID B 2 56974 02/07/97 GERMAIN,DAVID 1 56975 02/07/97 NADEAU,EDWARD A 3 56976 02/07/97 NORDQUIST,RICHARD 1 56977 02/07/97 THOMAS- JR,STEVEN 1 56978 02/07/97 ATKINS,KATHERINE 624.86 56979 02/07/97 COONS,MELISSA 503.70 56980 02/07/97 COURTEAU,BARBARA 194.06 56981 02/07/97 EDWARDS,MARY P 170.38 56982 02/07/97 GLASS,JEAN 562.18 56983 02/07/97 HOIUM,SHEILA 679965 56984 02/07/97 JOHNSON, NICHOLAS W. 373.75 56985 02/07/97 KELLY,LISA 881.65 56986 02/07/97 MEINKE,JENNY 155.25 56987 02/07/97 PETERSON,RICHARD 523.37 56988 02/07/97 SCHOEBERL,KAYLENE M 580984 56989 02/07/97 SOLUM,PETER B 24.38 56990 02/07/97 SWEDAHL,MICHAEL J 29.25 56991 02/07/97 ANDERSON,JULIE M 72.00 56992 02/07/97 ARCAND,CHRIS A 112.00 56993 02/07/97 BADEN,MATHIAS 228.10 56994 02/07/97 BELISLE,BREA 131.25 CITY OF MAPLEWOOD 12 EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK CHECK NUMBER DATE EMPLOYEE NAME AMOUNT 56995 02/07/97 CHAPMAN,JENNY A 303.77 56996 02/07/97 CONLIN,PAMELA 95.00 56997 02/07/97 CORNER,AMY L 60.00 56998 02/07/97 CRONQUIST,ALICE E 30.00 56999 02/07/97 DOTSON,ALISHA 208.40 57000 02/07/97 FOLMAN, BENJAMIN 48.00 57001 02/07/97 GARNER,WILLIAM E 36900 57002 02/07/97 GRUENHAGEN,LINDA C 117.00 57003 02/07/97 HAWKINS,LISA A 86.00 57004 02/07/97 HOULE,DENISE L 36900 57005 02/07/97 HOWARD,STEPHANIE F 138900 57006 02/07/97 HUPPERT,ERIN M 48.00 57007 02/07/97 IKHAML,JOHN 392.45 57008 02/07/97 JOHNSON,ROBERT P 71.88 57009 02/07/97 JOVONOVICH,TODD R 183.75 57010 02/07/97 KAUFMAN,GINA 410976 57011 02/07/97 KOEHNEN,MARY B 422.50 57012 02/07/97 KOEPKE,JENNIFER M 356.31 57013 02/07/97 LIVINGSTON,KELLY 306913 57014 02/07/97 LUHRS,BETHANY L 183.00 57015 02/07/97 LUHRS,REBEKAH M 57.00 57016 02/07/97 MAGNUSON,BETH M 108.50 57017 02/07/97 MARUSKA,ERICA 49.60 57018 02/07/97 MEISEL,TAMBREY 17950 CITY OF MAPLEWOOD 13 EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK CHECK NUMBER ------ - - - - -- DATE -- - - - - -- EMPLOYEE NAME ------------------------ AMOUNT 57019 02/07/97 - - - - -- --------------- MISCHE -JOHN, ROSAMUND - -- 78900 57020 02/07/97 MOREHEAD,JESSICA R 85.50 57021 02/07/97 NESS, AUTUMN M. 69.30 57022 02/07/97 NORTHQUEST,JONEEN L 30.00 57023 02/07/97 POWERS,JESSICA 458.11 57024 02/07/97 REGESTER, DOUG 150900 57025 02/07/97 SCHLUETER,LOUISE E 86.00 57026 02/07/97 SCHMIDT,RUSSELL 365.64 57027 02/07/97 SCHONES, BRANDON 84.00 57028 02/07/97 SENARIGHI, CYNTHIA 30900 57029 02/07/97 SIMONSON,JUSTIN M 337.14 57030 02/07/97 SMITLEY,SHARON L 131.00 57031 02/07/97 STEVENS,MARY CATHERINE 72.00 57032 02/07/97 SWANER,JESSICA 40.63 57033 02/07/97 THIBODEAU,KELLY M 638927 57034 02/07/97 TIBODEAU,HEATHER J 272.80 57035 02/07/97 WARNER,CAROLYN 131.00 57036 02/07/97 WEDES,CARYL H 108.00 57037 02/07/97 WEISS, MARISSA 192.00 57038 02/07/97 WESTBERG,JENNIFER 37.20 57039 02/07/97 BOSLEY,CAROL 162.00 57040 02/07/97 CHRISTENSEN,JODIE 357971 57041 02/07/97 FLEMING,KATHY A 120.00 57042 02/07/97 FRANK,LAURA 26.00 CITY OF MAPLEWOOD 14 EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK CHECK NUMBER DATE EMPLOYEE NAME AMOUNT 57043 02/07/97 MEEHAN,SHAYLENE D 51900 57044 02/07/97 OLEARY,VIRGINIA 47.19 57045 02/07/97 RENSLOW,RITA 130.43 57046 02/07/97 SCHROEDER,KATHLEEN 220.50 57047 02/07/97 SHOWALTER,JEFFERY M 33.00 57048 02/07/97 SPANGLER,EDNA E 128.38 57049 02/07/97 VRUNO, JOANNE G. 39.00 57050 02/07/97 VRUNO,JESSICA 111000 57051 02/07/97 ANDERSON,MICHELE 32.50 57052 02/07/97 AUER,DANIEL 578.29 57053 02/07/97 BAILEY,DEANNA L 167.40 57054 02/07/97 BEHAN,JAMES 1 57055 02/07/97 BLAKESLEY, JEFFERY DEAN 126.75 57056 02/07/97 CHRISTENSEN,JANET 403942 57057 02/07/97 ERSFELD,ALICE L 58.90 57058 02/07/97 JAHN,DAVID J 1 57059 02/07/97 JAQUES,THOMAS 99.98 57060 02/07/97 KYRK,BREANNA K 100.50 57061 02/07/97 MARSHALL, BRIAN J. 331950 57062 02/07/97 MILLS,DEREK 110905 57063 02/07/97 NELSON,CARRIE L 111000 57064 02/07/97 NEWMAN,KELLY M 148.50 57065 02/07/97 RICHBURG,KHARI S 79.75 57066 02/07/97 SEEGER,GERALD F 268.05 TOTAL GROSS EARNINGS 306,067.73 CITY OF MAPLEWOOD 15 EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK CHECK NUMBER DATE EMPLOYEE NAME AMOUNT 57067 02/07/97 STAHLMANN,RICHARD T 64950 57068 02/07/97 STEINHORST, JEFFREY 231.00 57069 02/07/97 SWANSON,LYLE 2 57070 02/07/97 SWANSON,VERONICA 681.02 57071 02/07/97 MULVANEY,DENNIS M 2 57072 02/07/97 PRIEM, STEVEN A. 1 TOTAL GROSS EARNINGS 306,067.73 MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: - Final Plat PROJECT: Amber Hills Fifth Addition LOCATION: East side of Sterling Street, south of Linwood Avenue DATE. February 14, 1997 INTRODUCTION William Dolan and Dean Johnson, representing JDV Limited Partnership, are requesting that the city.council approve the Amber Hills Fifth Addition final plat. This final plat would create 8 lots for houses and one outlot on the east side of Sterling Street, south of Linwood Avenue. (See the maps on pages 3 and 4 and the proposed final plat on page 5.) BACKGROUND On November 28, 1994, the city council approved the Amber Hills First Addition final plat. This plat created 14 lots for houses and several outlots for future phases. On May 8, 1995, the city council awarded the bid for the construction of the Sterling /Schaller improvement project to Ryan Contracting, Inc. They have finished the project. On May 22, 1995, the city council approved the Amber Hills Second Addition final plat. This plat created 21 lots for houses on Crestview .Drive and Timber Avenue. On August 14, 1995, the city council vacated Crestview Drive, south of Schaller Drive and approved a one -year time extension for the Amber Hills preliminary plat. On September 11, 1995, the city council approved the Amber Hills Fifth Addition preliminary plat and a zoning map change from F (farm residence) to R -1 (single dwellings). This preliminary plat was for 27 house lots along Sterling Street, south of Linwood Avenue. (See the approved preliminary plat on page 6.) The plat approval was subject to 8 conditions of approval. (Please see the minutes starting on page 7.) On January 8, 1996, the city council .approved the Amber Hills Third Addition final plat. This plat created 30 lots for houses on Schaller Drive and Sterling Street. On July 8, 1996, the city council approved the Amber Hills Fourth Addition final plat. This plat created 15 lots on Mamie Circle and on Timber Court, west of Sterling Street. DISCUSSION JDV has met all the conditions that the council required to approve the final plat for this phase. RECOMMENDATION Approve the Amber Hills Fifth Addition final plat, subject to the developer recording with the final plat: 1. The deed restrictions about the pipeline setback and the wetland buffer easements. 2. A deed transferring Outlot A to the city. p:13- 28 /amberh5.fin Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Proposed Final Plat 4. Approved. Preliminary Plat 5. 9 -11 -95 Council Minutes 2 Attachment 1 Fs 16 1. HUNTINGTON CT. 2. OAKRIDGE LA. 17 1. CURRIE CT. 2. VALLEY VIEW CT. 3. LAKEWOOD CT. 14 LCNDIN LN. FACILITY 120 c �0 Hl o � �o 3 4 W - fl �'� O DAY 39 >1 PO N -' a �\ � W z PO W kRY LN . r Q� a 7 8 7 K � .� NC AVE LN N� O' DAY A VE. co .._ Lod LANo - o cr VW has A. T } ' --z WOoa 0 0 � OD oR. C c CT. IAKR�pCE DR. W v• H1LLWOOD z z ' 2. '0 �° OR. W � o0 O,AKRt p CE a ° sP R Or. c'S DR o soc 3 o �3 LINWOOD AVE nummoonowo AVE. llNyypOO T 0 0 O CT. TIM ER 0 DE P W LE D R. T41 Try, i Z - cc PI -)'LIS CT. a v �VIE 3 < W VALLEY VI AvE. @ 494 1. A % V 1 Zvi 2 HICHWOOD AVE. �4 `• v' #4 V N EM 1 i L AVE Z z` x o �' NEM[T'Z CAX HEl HT CT. , W SOUTH - Y u CREST AVE. v p tu*w 72 MCRELAND PW* �. G CT. CT. ti _, S, ,) N S� v J Carver ke 130;(WOOD AV. SC OR n n Cr"k Par* L a 0 z � C J W 72 CARVER l AVE. LOCATION MAP 3 Q N Attachment 2 s l9 9 0.:G(o 8 13 153. j� o Y "' 4 S To b` v 30.9; bo 86 �• �t4 0 10 A D M ti � 4 n ur iLul \ 1 r i Lim V ;': .. . ..... ...... .. ........... 9 .>; x i i ..:::....::. . ...... .. .............. 64.51 l.t.l ....,.. ...,. X 54 r 233.54 KOL B t 7 7 X31 v OUT LOT 10 14 1 . s ;: ............ ............. . .................... ... 1 j t 1 4 �, , , � X42 .a 1 0 60 ,�: # :� �..� • � • 2�) 4 L. 9 c t 4TH j p U T L O T J (24 -- A 15 12 C27� � � a7 ° (40) ! 0 0. L. O.L. 0 . A 82 + � N _ 074 2 ry - a' 01%. 0 (200 a $ 100 1 � - � '� " T �. ADD QS 155 nJ TIM M6 E R CO UR P ' o 1w) Q N 6 (38). . 0 LM L 07 :�.; q o. t... H c = cry • e1 °� _ 1 I 10 C b` C . 8 Z Q •� � �, •o B 3 _ =' G 52) �� q �, qz 1 P.2 Go 4 .a C t D i Oq a R P o, 8 3 so 0 3 4 N -- m �, 12 -aC 2 ►� ti0 0 3 3 � o �z� s•' t 7 t49> t8) Z (85) 1 �+ �- t (.5471 o 3 q3 s � 3i �A�'� ��� 2 C i 6 ° � �� o �' 2? PROPERTY LINE /ZONING MAP 4 4. N At tachment 3 WA I LL _ AA K , 1 1� SER r ar r• F rr• � r � OF T lr,� hE .t? N LINE O E E t-t ti C S .C . I.T T ?i. a. 23 > �s. al — — as •sa * �a •w u J,$ � S 00'01 •03 •� r'� TN 1 i1 Ct�? .E? ADDI . STH ___.�.,.__ S E C. I S. r. .1. R. l2 t . — �c -.t r % �• + • 11 • J 1 • s rcr1E ur.'�t. Zc.v r , o Q-JOJ. 00 s 3u r: t 1 me , .vs)Q 1:L1 ?:; j F v . o •�c'i i�..�v� i�. SEC. 1 J. r.1i. a. 2l t o A806,605,25'* N.•89'58' 29 351. L 35.0 d c.� •' �, �• s � - 1 /3 . 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Z �H gr 8 r ------- - -- • ' #•� ?'=s v; ra:►. i�ti =s� r+�+sMr O .� �" v ar.. „o :V,4Z -d►. a �. W f0 1 ♦ o► 1 H r V3E.; HILLS iSr L--� 3RD A00t rions ----- 3 "s - - - - -� ` �� t ,�► � t •� t L. ---. �` - - - -J halal ti. ftwuo ac soma u :A3 w.ar S 89 '59 ' 55 "i� ! 60.00 j 1 N 00 + ? 7 . 25 "Ei 70 .48 �tw ..•-----_-•------ �N 89'32'34`w: 1 1 ••• ';; . 155.00 s • tai • • f •. is •• ��• • i ��� i •.• i •! .., ..• • • t t1 . f .I • i i.� ' N� • . is •�: i i t :i •. 9 CEN rER C F SEC 1 Iry SEC. 1 J. r. ?,# 4. 1.12 1:.CH ! -?Ov PIPE uC k�Nr _ PROPOSED FINAL PLAT 5 Q N Attachment 4 hUNT I kGTON I H I LLS SOUTH TH I F"- -.,�:DD I I ` , P, ` 1+ I L— — — — . L L` I _-s LINWOOD AVENUE 0 O i EXCEPTION —.. s ; o j EXCEP Q 1G ?G:,l v 0 If 16C 106 ri 11 �- 19 � 18 \ ,5200,1 ;75 . I I; 223001 ~ T ( \ \ 19.:.1 Ili \ 1 \ 9C � �r G � 2 I I ;c r Sc:•i . r _ OP 1 -� I ► i BLOCK 3 ' o I I. r 16 SS r cri h I ra ?01;•, l OUTL O - I I rOf 00:,1 L� I 1 5 SE' _ _ I aft uj h _ .j:.. - \ 1.t F 0 ,, 3 t. t � / •`/ �/ 3: ' r-- 1 191::,1 t+ I l ' ✓ / t v;et I and' i C� i 10 Z r 11 2 Ili d ro.�•o, 1 � ll 60 12 I - 6 10:508 f 13 1 141 �� $3000 i �• ►':, l • \ ( 10600► I 1 9� __-j L_J x I I q II /it / / 05 loo 1 I DR I t / 3 N j 30 121 h g7 0 !! r N I GFA° *:C S:A -E IN FEET LEGAL DESCRIPTION OF PROPERTY p SC l ": �._ - THAT FART OF THE E1 /4 OF THE N1/? OF THE NY1 /4 OF SEC 13.T ?8.R 22..RAMSEY COUNTY. MINNESOTA LYING NORTHERLY DF AMBER HILLS IST AND 3RD ADDITIONS RU1LDIk: SE - =:•S AS S"_., TDGETHEF Y1TH: OUILOT J AMBER HILLS 1ST ADDITION AND FRONT IA =; • ;: F• IV:N t O:rTLOT G BUDD kOLBY ADDITION. �•_ = c' t�•x I SIDE YO.: • is F1 COFn.F Si:•E• 3: r' t I ?; FT ;r4 r DRAINAGE AND UTILITY EASEMENTS 10 FEET PEA'- iA =: • :: FT ii•D F1 1FF =`! 1F•F:t:_:%E) 1% VILTH AN D AGLACENI 10 ALL FRONT AND REAF LO1 LINES AND S FEET IN VIDIN AND VETLAN: p_:FE=• ?C' FT tic BE :'.:::s - :: ADJACENT TO ALL INTERIOR LOT LINES ARE AS DRAT!. ='S E :- ": 10 BE DEDICAIED ON THE FINAL PLAT °' c s, c. PREL I MI NARY PLAT -� o ��o•� �� :�-� � �- A�'BE R HILLS ��� � � MEADOW 40D ING ° �' • " 5TH ADD 1 T 101 ° Piannin Dov0 ment fn inttrin , , A Attachment 7 1. 7:00 P.M. (7:09 P.M.): Amber Hills Fifth Addition (Sterling Street, south of Linwood • Avenue) a. Mayor Bastian convened the meeting for a public hearing regarding a proposal by JDV Limited Partnership of Maplewood to develop lots for 27 homes along Sterling Street, south of Linwood Avenue, to be known as — Amber Hills Fifth Addition. b. .Manager McGuire presented the staff report. c. Director of Community Development Coleman presented the specifics of the report. d.. Commissioner Fischer presented the Planning Commission report. e. Mayor Bastian opened the public hearing, calling for proponents or opponents. The following persons were heard: Dean Johnson, Partner of JDV Limited Partnership of Maplewood, the applicant g. ..Mayor Bastian closed the public hearing. Preliminary Plat h. Councilmember Allenspach moved to approve the Amber Hills Fifth Addi preliminary Qlat (received by the City on August 211 1995, subject to developer's completion of the following conditions: 1) Sign an agreement with the City that guarantees that the developer or contractor will: a) Complete all grading for overall site drainage, complete all public improvements and meet all Gity requirements. b)* Place temporary orange safety fencing and signs at the - _ grading limits. c) Install permanent signs around the edge of the wetland buffer easements. These signs shall mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling or dumping. d) Install survey monuments along the wetland boundaries. e> Have NSP install street lights in two locations, primarily at street intersections. The exact location and type of lights shall be subject to the City Engineer's approval. f) Pay the City for the cost of traffic - control and street identification signs. This shall include the installation of no- parking signs along the west side of Sterling Street. _.g) Provide all necessary easements. h) Install permanent signs around the edge of any wetland buffer easements. These signs shall mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling, grading or dumping, n tt .2)* Have the City Engineer approve final construction and • P engineering lans. These plans shall include: grading, utility, drainage, erosion control, tree, and street plans. The plans shall meet the following conditions: 9 -11 -95 a) The erosion control plans shall be consistent with the City Code. b> The grading plan shall: (1) Include proposed building pad elevation and contour information for each home site. (2) Include contour information for the land that the street construction will disturb. (3) Shaw sedimentation basins as required by the watershed board. (4) Show housing styles that reduce the grading on sites where the developer can save large trees. c) There shall be a backyard drain connected to the storm sewer system between Lots 2 and , Block 1. The developer shall dedicate all necesary easements for these drains and pipes d) Provide storm water storage and /or outlet pipes between Outlot 6 and Pond 6, based on a drainage study done by the developer's engineer. The City Engineer shall approve the exact location, capacity and outlet for this storage. If the City requires-more pond capacity, the developer may have to drop lots. e) Provide a tree plan for the City Engineer's approval before grading or final plat approval. This plan shall show where the developer will remove, save or replace large trees. This plan also must show the size, species and location of any trees that the developer will plant as replacement trees. All trees that the developer will plant shall be at least 2 -1/2 inches in diameter. There shall be no tree removal beyond the approved grading and tree limits. 3) Change the plat as follows: a) Add a drainage easement on the rear of Lots 11 014. Block One for Pond 5 up to and including the elevation of 985. b) Add drainage and utility easements as required by the City Engineer. c> Show the wetland boundaries on the final plat as approved by the Watershed District. d) Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. 4) De d i cate edeed�to transfer this property to the sh r ecor d plat. 9 -11 -95 0 5)* Provide all easements required by the City Engineer. These shall include: a) Give the City wetland easements over the wetlands. These easements shall cover the wetlands and any land within twenty feet surrounding a wetland. The easement shall prohibit any building or structures within twenty feet of the wetland or any mowing, cutting, filling, grading or dumping within twenty feet of the wetland or within the wetland itself. The purpose of this easement is to protect the water quality of the wetlands from homeowners' fertilizer and to protect the wetland habitat from residential encroachment. b) Drainage easements for the off -site drainage areas and wetlands that this project would affect. 6) Submit recordable deed restrictions to the City along with the recording fees. These deed restrictions are to prohibit the construction of a dwelling or its attachments within 100 feet of the Williams Brothers pipeline. This affects all lots east of Sterling Street. The developer also shall notify the purchasers of the pipeline location. 7) Show the wetland boundaries on the plat as delineated on the site. A trained and qualified person must delineate the wetlands. This person shall prepare a wetland delineation report. The developer shall submit this wetland information to the Watershed District office. The Watershed District must approve this information before the City approves a final plat. If .needed, the developer shall change the plat to conform to wetland regulations. 8) Obtain a permit from the Ramsey - Washington Metro. Watershed District for any wetland filling. If the developer decides to final plat part of the preliminary plat, the City may waive any conditions that do not apply to the final plat. The developer must complete these conditions before the City issues a grading permit or approves the final plat. Seconded by Councilmember Koppen Ayes - all 9 -11-9 9 Zoning Map Change i. Councilmember Allenspach introduced the following Resolution and moved its adoption: 95 -Q9 -98 ZONING MAP CHANGE — AMBER HILLS FIFTH ADDITION WHEREAS,, Bill Dolan applied for a change in the zoning map from F (farm residential) to R•1 (single dwellings). WHEREAS, this change applies to the property south of Linwood Avenue east of Linwood Court. The legal description is: THE N 15 ACRES OF E 20 ACRES OF NE 1I4 OF NW 1/4 EX N 183 FT OF SD E 20 ACRES & ALSO EX PART OF N 268 FT OF 5D NE 1/4 OF NW 1/4 LYING ELY OF A L 30 FT WLY OF & PARALLEL WITH A CL DESC AS BEG AT ,A PT ON NL OF SD NE 1/4 OF NW 1/4 & 380.38 FT W FROM NE COR OF SD NE 1/4 OF NW 1/4 TH S 0 DEG 01 MIN 08 SEC*E FOR 83.02 FT TH SELY ON A 300 FT RAD CURVE FOR 210.40 FT TH S 40 DEG 12 MIN 08 SEC E FOR 76.49 FT TH SLY ON A 300 FT RAD CURVE FOR 212.89 FT TH S 0 DEG 27 MIN 26 SEC W FOR 454.72 FT TO A PT ON SL OF SD .N 15 ACRES OF E 20 ACRES & 185.01 FT WLY FROM SE COR THEREOF & THERE TERM (SUBJ TO ESMTS) IN SEC 13 TN 28 RN 22. (PIN 13- 28 -22- 21.0022) WHEREAS, the history of this change is as follows: 1. On August 21, 1995 the Planning Commission recommended that the City Council approve the change. 2. On September 11, 1945, the City Council held a public hearing. The City staff published a notice in the Maplewood Review and sent notices to the surrounding property .owners. The Council gave everyone at the hearing an opportunity to speak and present written statements. The Council also considered reports and recommendations from the City staff and Planning Commission, NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above described change in the zoning map for the following reasons: 1. The proposed change is consistent with the spirit, purpose and intent of the zoning code. 2. The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. 5. The applicant is proposing to develop the site with single family homes. 10 Seconded by Counc' A es - all 9 -11 -95 ilmember Koppen y AGENDA REPORT To City Manager.Michael McGuire From Chief of Police Michael P. Ryan . Subject: Donation to Maplewood Police Reserve Program Date: February 12, 1997 Introduction The Maplewood Mall has donated $500 to our Police Reserve program. Background Maplewood Police Reserve Officers a significant amount of time in the area of the Maplewood Mall during the Christmas season. Their presence and assistance with traffic resulted in improvements in traffic flow during the busy season. The.Maplewood Mall, to show their appreciation, sent a gift of $500 to the Police Reserves. The members of the Police Reserve want to use the gift to purchase equipment for one of their squad cars. Specifically, they will use the money to assist in purchasing a new,., emergency light bar. The City Y At�t.orne g ave' ' the o i-ni on that the g ift ft co'ul d be accepted and used to' P purchase equipment for use in the Police Reserve program. Recommendation Staff recommends that the City Council accept the gift and approve the purchase of equipment. Action Required Submit to City Council for their review and approval. MPR: j s AGENDA ITEM. F AGENDA REPORT TO: City. Manager FROM: Public Works Director SUBJECT: Metropolitan Council Agreement DATE. February 18, 1997 The Public Works staff has been successful in securing a grant for $9,150. The Metropolitan Council snatching grant encourages the city to investigate inflow and infiltration to the sanitary sewer system. The grant will allow the city to almost double its annual T.V. inspection program. The city's matching funds have already been budgeted. There will be no increase in city cost. I recommend the City Council approve the attached agreement. Contract No. C -3237 ENFLOW/EVMTRATION CONTROL PROGRAM GRANT AGREEMENT BETWEEN THE METROPOLITAN COUNCIL AND CITY OF MAPLEWOOD THIS AGREEMENT is entered into by and between the Metropolitan Council (the "Council ") and City of Maplewood (the "Grantee "), each acting by and through its duly authorized officers. WHEREAS, it. is in the best interests of the Metropolitan Council and a benefit to the metropolitan area to reduce excess inflow and infiltration ( "III ") into local sewer systems, which discharge into the Metropolitan Disposal System, in order to reduce costs, increase system capacity, and delay the necessity to undertake capital improvements; and WHEREAS, the Metropolitan Council has allocated funds to be used for grants to communities serviced by the Metropolitan Disposal System in order to fund studies aimed at W dentifying, locating, quantifying and developing action plans for the elimination of excessive community inflow and infiltration into the local sewer systems; and WHEREAS, it is in the best interests of the Grantee to reduce inflow and infiltration into its local sewer system in order to increase capacity, reduce costs, and delay the necessity to undertake capital improvements; and WHEREAS, the Grantee is eligible to receive an Inflow /Infiltration Control Program Grant and has submitted an application for a such a grant; and WHEREAS, the Council has reviewed the application and desires to assist the Grantee by the award of an Inflow /Infiltration Control Program Grant. NOW, the Council and the Grantee agree as follows: I. GRANTEE PERFORMANCE OF GRANT STUDY 1.01 Grant Study Activities. The Grantee agrees to perform and complete in a satisfactory and proper manner the study as described in the Grantee's application for grant assistance ("Grant Study"), incorporated in this agreement by reference, and in accordance with the terms and conditions of this agreement. Specifically, the Grantee agrees to perform the study activities described in Exhibit A, which is attached to and -incorporated in this agreement. After the Work Plan described in paragraph 5.01 has been approved by the Council, the Grantee agrees to conduct the Grant Study activities in compliance with the approved Work Plan. The Grantee may engage contractors to perform the Grant Study with prior approval of the Council. However, the_ Grantee retains primary responsibility to the Council for performance of the Grant Study. -2- 1.02 Material Representations. The Grantee agrees that all representations contained in its application for grant assistance are material representations of fact upon which the Council relied in awarding this grant and are incorporated in this agreement by reference. 1.03 Grantee Certification. Grantee certifies that the grant funds to be distributed pursuant to this agreement will be applied to .the purposes stated . in this agreement. 1.04 Governing Body Resolution. Grantee will provide the Council with a copy of a resolution by its governing body which authorizes the Grantee to enter into this agreement. II. AUTHORIZED USE OF GRANT PROCEEDS AND MATCHING FUNDS 2.01 Authorized Uses. The Grantee is authorized to use the grant funds only in payment of the line item costs specified in Exhibit B, which is attached to and incorporated in this agreement. No other use of grant funds is permitted. Grant and matching funds may be used only for .costs directly associated with Grant Study activities. Grant and matching funds may be used to prepare the Work Plan required by paragraph 5.01 of this grant agreement. 2.02 Unauthorized Uses of Grant Proceeds. Grant funds cannot be used to purchase land, buildings, or other interests in real property, or to pay overhead or indirect costs, legal fees, or permit, license, or other authorization fees, unless specifically. approved in advance by the Council's authorized agent. 2.03 Reversion of Unexpended Funds. All funds granted by the Council under this agreement that have not been expended for grant activities taking place during the Project Activity Period shall revert to the Council. 2.04 Grant Study Equipment and Supplies. Grant and matching funds may be used to purchase or lease equipment, machinery, supplies, or other personal property directly necessary to conduct the Grant Study. The Grantee will comply with the personal property management requirements described in paragraph 7.10 of this agreement. M. GRANT AMOUNT AND DISTRIBUTION 3.01 Total Grant Amount. The Council shall pay to the Grantee a total grant, amount of $9,149,81. Provided, however, that in no event will the Council's obligation under this agreement exceed the lesser of: a. the Total Grant Amount of $9,149.81; or, b. fifty percent (50%) of total Grant Study expenditures. The Council shall bear no responsibility for cost overruns which may be incurred by the Grantee in performance of the Grant Study. -3- 3.02 Grantee's Match. The Grantee has an obligation under this grant agreement to t Stud b p roviding at least a fifty shore in the costs of the Gran y y p g Y percent (50%) cash or in kind match. Accordingly, the Grantee agrees to provide $9,149.82 in matching funds during the Project Activity Period, in accordance with the Council's Guidelines and Application � Y Materials dated May 30, 1996 and incorporated in this agreement by reference. The Grantee agrees that there will be no reduction in the monetary amount of match unless there is at the same time a proportionate reduction in the Total Grant Amount, 3.03 Distribution of Grant Funds. Grant funds will be distributed by the Council according to the following schedule: a. Upon commencement of the study funded by this grant, the Council will distribute to the Grantee fifty percent (50%) of the Total Grant Amount. b. Upon approval of the final reports required by paragraphs 5.04 and 5.05 , the Council will distribute to the Grantee the final payment of the remainder of the Total Grant Amount. No payment will be made which would cause the Total Grant Amount to exceed fifty (50%) of projected total Grant Study costs. No payment will be made if the Grantee is not current in its reporting requirements under article V. Distribution of any funds or approval of any report is not to be construed as a Council waiver of any Grantee noncompliance with this agreement. IV. ACCOUNTING AND RECORD REQUIREMENTS 4.01 Documentation of Grant Study Costs and Income. All costs charged to the Grant Study, whet p g her aid with rant proceeds or charged as the Grantee's match, must be supported b proper documentation, including properly executed payrolls, time records, PP Y p Pe invoices contracts or vouchers, evidencing in detail the nature and propriety of the charges. 4.02 Accounts and Records. The Grantee agrees to establish and maintain accurate, detailed and complete separate accounts and records relating to the receipt and expenditure of all g rant funds and the Grantee's Match required by this agreement, including all Grant Stud y documents financial records, supporting documentation, and the property records required b h 7.10. These Grant Study accounts and records shall be retained intact YP ara paragraph P b y the Grantee for at least three (3) ears following the end of the Grant Period set forth in Y section 6.02. These requirements shall survive closeout of the grant agreement. 4.03 Audit. The Grantee agrees to keep and maintain books, records, documents, ' nt to its performance under this agreement in accordance with and other evidence pertinent generally accepted accounting principles and practices consistently applied. p S , Such books records documents and other evidence will be maintained until the latest of: 1. Complete performance of this agreement; or -4- 2. Three (3) yes following the Grant Peri ar od; or 3. If any litigation, claim, or audit is commenced during said three (3) year period, when all such litigation, claims or audits have been resolved. During the time of such maintenance, authorized representatives of the Council will. have access to all such books, records, documents and evidence for the - purpose of inspection, audit, and copying during normal business hours. The Grantee will provide proper facilities for such access and inspection. These requirements shall survive closeout of the grant agreement. V. REPORTING AND MONITORING REQUIREMENTS 5.01 Work Plan. The Grantee shall prepare and submit a detailed work plan for Council approval within forty -five (45) days of execution of this grant agreement. The Work Plan shall be in the format specified by the Council and shall contain the level and types of informarion required by the Council. The Work Plan shall include the tasks to be undertaken together with schedules and costs, the sources and amount of the match to the grant, a detailed budget, and the individuals responsible for the tasks. .5.02 Summary and Comparison Status Report. Upon expenditure of fifty percent (50%) of the projected total eligible Grant Study costs, the Grantee must submit to the Council for review and approval a detailed summary of Grant Study expenditures and completer) work activities, including a comparison of actual activities and expenditures against planned activities and projected expenditures. 5.03 Semi - annual Status Reports, For Grant Studies with a Project Activity Period over one (1) year, the Grantee must submit to the Council semi -annual reports on Grant Study activities and expenditures. The semi -annual reports must be in a format prescribers by the Council and are due within thirty (30) days after the end of each six-month period of the Project Activity Period. For projects with a Project Activity Period not exceeding one (1) year, the report required by paragraph 5.02 shall be deemed the semi - annual report. 5.04 final Activity and Expenditure Report. Upon completion of the Grant Study and not later than two (2) months after the end of the Project Activity Period, the Grantee must .submit a final report for Council review and approval describing the activities and expenditures for the Grant Study and containing a final accounting of grant and matching expenditures. The final report must include a list of Grant Study personal property as required by paragraph 7.10. 5.05 final findings Report. Upon completion of the Grant Study and not later than two (2) months after the end of the Project Activity Period, the Grantee must submit three (3) complete copies of a "Final Findings Report" for Council review and approval. The Findings Report shall contain at a minimum the following information obtained during and as a result of the Grant Study: a. An overall summary of the investigative Grant Study scope and activities. 51 b. An overall summary of the investigation including an estimate of I/I discovered within the study area, location(s) of UI sources within the study area and suspected areas outside the study area(s), a list of potential follow -up project(s) to reduce or eliminate I/I sources, the cost of potential project(s), and acost- benefit analysis of doing the potential project(s) listed. c. A schedule for doing follow -up project(s) within the study area aimed at reducing or eliminating sources of UI and an indication of whether outside funding sources would be required by the Grantee in order to finance the project(s). 5.06 Content of R The Grantee agrees to report completely and to provide the Council with any additional or follow -up information as may be requested by Council staff. 5.07 Copies. [Deleted] 5.07 Other Monitoring Activities, To assist the ,Council in monitoring compliance with the grant agreement, the Grantee agrees to attend Grantee meetings as requested by Council staff and to permit site visits by Council staff, during business hours, upon reasonable notice. The Grantee agrees to submit to the Council a copy of any promotional information regarding the Grant Study disseminated by the Grantee du ring the Grant Period. 5.08 Changed Conditions. The Grantee agrees to notify the Council immediately of any . change in conditions, local law, or any other event that may affect the Grantee's ability to perform the Grant Study in accordance with the terms of this agreement. VI. TI1MING REQ S 6.01 Project Activity Period. The Project Activity Period shall consist of the time period from August 16, 1996 (the date this grant was awarded by the Council) until May 31, 1998 that date which is eighteen months after the date when this agreement is executed by both parties. The Grantee agrees to complete the Grant Study activities .described in Exhibit A during the Project Activity Period. The Council will not provide grant funds to the Grantee for any Grant Study activities talang place before or after the end of the Project Activity Period. 6.02 Grant Period. The Grant Period shall extend from the date of final execution of this agreement to a date three (3) months following the end of the Project Activity Period, to permit closeout of the grant agreement. VII. GENERAL CONDITIONS 7.01 Amendments. The terms of this agreement may be changed by mutual agreement of the parties. Such changes shall be effective only upon the execution of written amendments signed by authorized representatives of the Council and the Grantee. M 7.02 Noncompliance by Grantee. If the Council finds that there has been a failure to comply with the provisions of this agreement, the Council may terminate the agreement at any time following seven (7) days' written notice to the Grantee and upon failure of the Grantee to cure the default within the seven -day period. If the Council finds that the Grantee's noncompliance is willful and unreasonable, the Council may terminate or rescind this agreement and require the Grantee to repay the grant funds in full or in a portion determined by the Council. Nothing herein shall be construed so as to limit the Council's legal remedies to recover grant funds. 7.03 Unauthorized Use of Grant Proceeds. Upon a finding by Council staff that the Grantee has made an unauthorized or undocumented use of grant proceeds, and upon a demand for repayment issued by the Council, the Grantee agrees to promptly repay such amounts to the Council. 7.04 Indemnification. The Grantee assumes liability for, and agrees to indemnify, protect and hold harmless the Council, its members, officers, employees, and agents, from any liabilities, obligations, losses, damages, claims, injuries, penalties, costs and expenses, including reasonable attorney's fees, arising out of the performance of the Grant Study by Grantee or Grantee's employees, agents, or subcontractors. 7.05 Public Data, The Grantee agrees that the results of the Grant Study, the reports submitted, and any new information or technology that is developed with the assistance of this grant is in the public domain and may not be copyrighted or patented. 7.06 Equal Employment Opportunity; Affirmative Action. The Grantee agrees to compl y with all applicable laws relating to nondiscrimination and affirmative action. In particular, the Grantee agrees not to discriminate against any employee, applicant for employment, or participant in this Grant Study because of race, color, creed, religion, sex, sexual orientation, marital status, status with regard to public assistance, membership or activity in a local civil rights commission, disability, age, or national origin, and further agrees to take affirmative action so that applicants and employees are treated equally with respect to all aspects of employment and compensation. 7.07 Acknowledgment. The Grantee shall appropriately acknowledge the grant assistance made by the Council in any promotional materials, reports, and publications relating to the Grant Study. 7.08 Compliance with Law. The Grantee agrees to conduct the Grant Study in compliance with all applicable provisions of Federal, state, and local laws. 7.09 Permits and Approvals. The Grantee is responsible for obtaining all local and state permits, licenses, and authorizations necessary for the Grant Study. 7.10 Personal Property Management,* Title to all personal property acquired with grant or matching funds shall remain with the Grantee during the Grant Period. Accordingly, the Grantee shall take reasonable measures to protect and defend its title interest and shall keep the personal property free and clear of any liens, encumbrances, or other claims. The Grantee must maintain property records that include, at a minimum, a -7- description of the property, a serial or other identification number, the acquisition date cost, and the location, use, and condition of the property. In the final report required by paragraph 5.04, the Grantee shall include a list of all personal property acquired with grant and matching funds which was not expended in performance of the Grant Study. At the end of the Grant Period, the Grantee agrees to transfer title to all personal property acquired in whole or in P art with grant funds to the .Council, at the Council's: option, at no charge. The Council reserves the right to direct appropriate disposition of all personal property, acquired in whole or in g art with rant funds, which has not been expended in performance of the P Grant Study. During the Grant Period, the Grantee, bears the risk of loss of, damage to, or destruction of any personal P P Y q ro ert acquired with grant or matching funds. No such loss, damage, or destruction shall relieve the Grantee of its obligations. under . this agreement. The Grantee P property q a rees to maintain personal acquired with grant or matching funds in good operating g order. If, during the Project activity Period, any Grant Study personal property is not . used in rformin the Grant Study, whether by planned withdrawal, misuse, or casualty loss, the Pe g Y Grantee shall immediately notify the Council's authorized agent. Unless otherwise approved by the Council's authorized agent, the Grantee shall remit to the Council a proportional amount of the fair market value of the item(s), if any, determined on the basis of the proportion of Council grant funds used to acquire the item(s) . 7.11 Effect of Grant Study Closeout. The Grantee agrees that Grant Study closeout does not invalidate continuing obligations imposed on the Grantee by this agreement. Grant Study. closeout does not alter the Council's authority to disallow costs and recover funds on the basis of a later audit or other review, and does not alter the Grantee's obligation to return any funds due to the Council as a result of later refunds, corrections, or other transactions. IN WITNESS WHEREOF, the parties have caused this agreement to .be executed by their duly r e p resentatives , authorized on the dates set forth below. GRANTEE: CITY OF MAPLEWOOD Date: Date: By Name: Its METROPOLITAN COUNCIL By James J. Solem, Regional Administrator Approved as to form: Office of General Counsel A:\I EXHIBIT A -STUDY PROGRAM ACTIVITIES CITY OF MAPLEWOOD The study program activities proposed by the city of Maplewood includes the televised inspection and evaluation of portions of the sanitary sewer system within the City's sanitary districts No.'s 34, 3 37 and 41. Activities within the study area include: 1. Televised inspection of 24,283 feet of sewer. Sanitary sewers to be inspected will be cleaned prior to the televised inspection. 2. Visual inspections of 107 MH structures which represent all MH' within the study area. 3. Upon completion of all inspections, and review of inspection reports, a summary report will be prepared. Summary report is to include recommendations for prioritized I/I sewer rehabilitation work. Study activities will be conducted using a combination of City staff, personnel, and contracted service vendors. EXHIBIT B - STUDY BUDGET CITY OF MAPLEWOOD Total study as outlined in the City's study program activities has been, estimated at $18,299.63. Of this amount the City proposes to finance 50% or $9,149.82 using City funds, and finance the remaining 50% using the $9,149.81 grant. An itemized breakdown of the study costs have been summarized in a letter from the City, dated January 27, 1997 and is attached and hereby part of Exhibit B. (See attached summarized study cost letter) F h CITY OF Md&PLEWCC) 4. qa -s : a 1830 E. COUNTY ROAD B MAPLEWOOD, MINNESOTA X109 DEPARTMENT OF PUBLIC WORKS 612-770-4550 January 27, 1997 Kyle Colvin Metropolitan Council Environmental Services 1 INSPECTION OF 107 STRUCTURES (CITY STAFF Labor Equipment 64 hrs. @ $21.20 $1,356.80 2 TREE /BRUSH REMOVAL IN INSPECTION AREA (RODDING) 40 hrs. @ $21.20 $84$.00 3 PRECLEANING (JETTING) OF 24,283 LF SANITARY LINES 232 hrs. @ $21.20 $4,918.40 4 TELEVISION INSPECTION OF 24,283 LF Contractor $7545.38 72 hrs @ $21.20 $1 5 WATER COST 65,000 gal. @ $1.61/M $104.64 6 STAFF TIME (FOREMAN) LO hrs. @ $25.00 $2,000.00 GRAND TOTAL $18,299.63 Equal Opportunity Employer G -/ MEMORANDUM TO: City Manager FROM: Thomas Ekstrand, Associate Planner SUBJECT: Auto Service Center LOCATION: West side of Highway 61, North of Beam Avenue DATE: February 18, 1997 INTRODUCTION Project Description Richard LaMettry, of LaMettry's Body Shops, and Steve McDaniels, of Maplewood Toyota, are proposing to develop 11.23 acres of land with two automobile- repair buildings. This project would .lie between Beam Avenue and Gulden's Roadhouse on the west side of Highway 61. Refer to the maps on pages 15-20. (The corner property at 2889 Highway 61 is not part of this proposal.) This development would have these three parts: 1. Mr. McDaniels would build a 7,440 - square -foot building on Lot One, the proposed southerly lot. He would use this building for automotive repair, a car wash and automobile detailing for Maplewood Toyota's operation. (See the plans on pages 19 and 20). This building would have tan face brick on all four sides and would have a prefnished tan- colored metal canopy. There would be mirrored glass on the windows and overhead doors on the front and side elevations. 2. Mr. LaMettry would build a 25,790- square -foot body shop on Lot Two, the proposed middle lot (see page 20). This building also would have an adjacent rental space for a tenant such as a tire - installation shop. This building would have light and medium brown face brick on all four sides and would have a prefinished blue. metal canopy. There would be mirrored glass on the windows and overhead doors on the front and side elevations. 3. Mr. LaMettry would sell Lot Three, the lot directly south of Gulden's, to another developer for future construction. There are no specific plans for this lot at this time. Requests The applicants are requesting approval of the following: 1. Conditional use permits (CUP) for two auto- service related buildings. The code requires a CUP for uses such as car washes and auto repair facilities. 2. Vacation of the ponding easement at the south end of the property and the rededication of a new, reconfigured easement. Refer to maps on pages 18 (existing) and 20 (proposed). 3. A lot division to split the existing acreage into three lots as shown on page 20. 4. Site, landscaping and building design plans. Since the planning commission meeting on February 3., the applicants have revised their proposal to drop the driveway to Beam Avenue. As such, they have dropped their original requests for: 1. A land use plan change from R -1 (single dwelling residential) to M -1 (light manufacturing) for the .84 acre parcel at 1241 Beam Avenue. Refer to the maps on pages 16-17. 2. A zone change from R -1 to M -1 for the same property. (See the map on page 18.) Because of the requested changes, City staff also is recommending that the council consider a setback variance for the automotive repair building on Lot One. As proposed, this repair building would be 270 feet from the east property line of 1241 Beam Avenue. The code requires automotive repair buildings to be at least 350 feet from a residential property line. The proposed development on Lot One would need a setback variance from a residential property Fine if the council does not change the land use plan and zoning for the property at 1241 Beam Avenue. Mr. McDaniels, the owner of proposed Lot One, also owns the property at 1241 Beam Avenue. DISCUSSION Neighbors' Concerns The applicant held a neighborhood meeting on January 9 to discuss their proposal with the surrounding land owners. Some of the residential neighbors abutting this lot opposed the proposed driveway to Beam Avenue. Based on their concerns, the applicant revised their plans before the planning commission meeting. The change included moving the proposed driveway as far to the east, away from the homes, as possible. The applicants also proposed to screen the proposed driveway with landscaping. (See the plan on page 21.) Having the driveway on 1241 Beam Avenue would be the least offensive use of the parcel if the developer follows the proposed screening plan. If the city council approves the driveway across 1241 Beam Avenue, there are several conditions that the developer should follow. Specifically, if the driveway is to be for emergency vehicles only, then the following shall apply: (a) It shall be at least 20 feet wide with an all weather surface. (b) It shall be chained at both ends to limit access. (c) The developer shall post sides with no parking signs. (d) The developer shall post ends with emergency vehicle only signs. (e) The developer shall maintain and snow plow this driveway. (fl The city engineer shall approve the final design of the driveway. At the planning commission meeting on February 3, several neighbors expressed concerns about having the driveway from the new commercial development to Beam Avenue. The neighbors worry that having this driveway would greatly increase the traffic on Beam Avenue and in their neighborhood. The developer proposed the driveway to allow for more convenient traffic circulation in the area and to provide a second entrance /exit for the site. Having more than one access to the site is important to ensure public safety and also was suggested by the Minnesota Department of Transportation (MnDOT). MnDOT recommends the Beam Avenue access to alleviate some traffic on Highway 61. Their goal is to keep traffic moving along the Highway 61 as unimpeded as possible. MnDOT is also recommending that the applicant install a right -turn- lane along the highway. 2 On February 12 the applicant submitted a revised site and landscape plan for the proposal. This plan (on page 20) shows no driveway to Beam Avenue and a larger ponding area west of the proposed parking lots. In addition, this plan also has a driveway connecting to Guldens parking lot. Such a connection would provide a second access to the site if there is no driveway to Beam Avenue. The Fire Chief believes that the driveway to Beam Avenue would not be necessary for emergency vehicle access if the developer keeps 20- foot -wide drive aisles around both buildings. Shoreland Ordinance and Setback Requirements The applicant's have proposed a large undeveloped area west of the proposed parking lots. They needed to do so for two reasons. First, the .shoreland ordinance requires that 50 % of the site remain undeveloped for rain absorption. To develop 50% of the property, the applicant must provide a method for reducing storm water flow or for treatment of runoff. Second, automotive repair buildings must be at least 350 feet away from the residential property to the west. Section 36- 566(b)(1)d of the shoreland ordinance requires the applicants to provide on -site facilities to reduce storm water flow or to treat runoff for nonpoint source water pollutants to qualify for an impervious surface area bonus. The applicant must provide such measures to develop up to 50% of the site. Without doing so, the applicant could only develop 30% of the site. Such a method must be in addition to the holding pond that, according to the city's drainage plan, is needed for runoff quantity control. The holding pond is not for water pollution control. A civil engineer must design the water pollution control method. Such a design is subject to the approval of the city engineer. Setback Variance If the council does not change the land use plan and zoning for 1241 Beam Avenue, they should approve a setback variance for the automotive repair building on Lot One. As proposed, this repair building would be 270 feet from the east property line of 1241 Beam Avenue. The code requires auto repair buildings to be at least 350 feet from a residential property Tine. This setback requirement is to help protect residential land uses from the possible negative effects of an auto repair garage. Since Mr. McDaniels owns the property at 1241 Beam Avenue and would own the proposed building on Lot One, having the auto repair garage closer to his property should not be a problem. (See the letter from Steve McDaniels dated February 13, 1997 on page 24.) Conditional Use Permits Lots One and Two There were many objections to this proposal. Most of the neighbors surveyed did not want any development to occur on this site. However, the city expects this property to develop. Many possible uses allowed by the zoning code would not need to provide a 350 -foot setback from the abutting residential property. This proposal has the advantages of providing this substantial setback. With proper screening and site /security lights installed, the proposed buildings should not cause any problems. The council can address any unforeseen problems that may develop once these buildings are operating at future reviews of the CUPs. Staff is recommending that Lots One and Two each have their own CUP since they will be individually owned. Lot Three The city should not consider a CUP for Lot Three until we receive a specific development proposal. However, the developer should construct the driveway to -the Gulden's Roadhouse 3 parking lot now. This would be for better ingress /egress opportunities (including emergency vehicles) and to aid traffic flow. When the developer first proposed this connection, the owner of Guldens was for it. Since the neighborhood and planning commissions meetings, the - owner of Guldens is having second thoughts about allowing the driveway connection. He would prefer the connection to his property if the project has a driveway to Beam Avenue. The developer will need cross easements for the driveway connection to Guldens. The future building on Lot Three should match those proposed for Lots One and Two in building design, materials and colors. In addition, the developers should be aware that the amount of land coverage for Lot Three will depend on: (1) compliance with the. shoreland ordinance regulations applicable at the time of that proposal in the event the requirements change, and (2) calculation of all the impervious surface area for Lots One, Two and Three as a whole since the city considers this entire project (three lots) as the total development. Ponding Easement Vacation and Drainage Concerns Staff agrees with the idea for the proposed vacation and pond rededication. We have the following concerns, however: 1. The applicant must provide runoff calculations to ensure that the proposed pond provides the required holding capacity of 8.67 acre feet with a 48 CFS (cubic feet per second) outflow. 2. The site drainage must connect to the existing 44 -inch outlet pipe at Beam Avenue. 3. There should not be any drainage onto the Highway 61 right -of -way, unless allowed by the Minnesota Department of Transportation (MnDOT). 4. Final plans must meet all city drainage requirements. The vacation of the existing ponding easement should be contingent upon the construction of the pond in its new location before the resolution is recorded vacating the current easement. Utilities As proposed, the plans shows a water main extension along Highway 61 provided by the city. The applicants should install this water main as part of their development. Lot Sprit Each owner of the three proposed lots should grant cross easements for the cross flow of traffic. The owners or developers should record the deeds creating these lots and the cross easements before the city issues any building permits for the project. Design Considerations /Concerns Parking Lots and Driveways 1. The north /south drive along the highway frontage should connect with Gulden's when the first building of this project is constructed. This connection should not be delayed until Lot Three is developed. 4 2. All parts of the north /south drive along the highway frontage and all parts of the parking lots must be set back at least 15 feet from the highway right -of -way. 3. The parking lot plan must be revised to clearly show handicap parking spaces and ramps meeting the requirements of the Americans with Disabilities Act (ADA). This should include having two more handicap spaces in front of the proposed auto body shop on Lot Two. 4. The parking space dimensions must comply with city code. The code requires nine -foot- wide spaces for employees and 9 1/2- foot -wide spaces for the rest, except the wider spaces required for handicap - accessible spaces. The proposed plans have 85 parking spaces for Lot 2 and 80 parking spaces for Lot 1. These should be adequate for the size of the buildings and the proposed uses. Staff will review the parking after the developer finalizes all the project plans. Lighting The applicants should provide a detailed lighting plan to the city before the issuance of building permits. This is to ensure that the site lights on the back of the buildings or in the rear parking lots do not cause problems for adjacent properties. Landscaping and Screening As proposed, the screening plan for the west side of Lots One and Two is inadequate. The applicant should resubmit the landscaping /screening plans for review and approval. These plans must provide screening on the west side of the parking lot that meets code requirements. Code requires .a visual screen that is at least six - feet -fall and 80% opaque upon installation. This plan should be submitted for approval by the community design review board (CDRB). On page 21 is the developers plan for landscaping and screening on the west side of the driveway to Beam Avenue. The city should require the developer to follow this landscaping plan for any driveway to Beam Avenue that crosses 1241 Beam Avenue. The developer has proposed very little landscaping on the highway side of the buildings. The applicant should revise the landscape plan for this area as well. This plan should consider, and clearly show, a tree removal /tree preservation plan for the existing evergreens on the site and the Tight-of-way. Roof - Equipment Screening The city code requires that the applicant screen any rooftop equipment. However, the city code allows the CDRB to waive the screening if doing so would not affect property values and if screening would not improve the appearance of the buildings. In this instance, the neighbors to the west will be looking down onto the rooftops. Screening will not improve their view. Furthermore, screening eventually needs repair and becomes unsightly. The code requires that the rooftop equipment be painted to match the building if the CDRB waives the screening requirement. The CDRB recently waived the screening for the Maplewood Imports addition and for the new Lexus Automobile dealership on Highway 61. F1 COMMISSION ACTION On January 28, 1997, the community design review board recommended approval of the design elements of the proposal, subject to the staff recommendation. On February 3, 1997, the planning commission held a public hearing about the proposed development. The planning commission recommended approval of Items A through E (the CUPS,. ponding easement vacation and the lot division.) The recommendation about the CUPs included not having the proposed driveway from Lot one to Beam Avenue. In addition, the planning lannin commission recommended against changing the land use plan and zoning map for the parcel at 1241 Beam Avenue. Finally, the commission recommended that the council approve a variance for the construction of the auto service building on Lot One within 350 feet of a residential property. RECOMMENDATIONS A. Adopt the resolution on page 39. This resolution approves an 80 -foot setback variance from a residential ro ert line for a proposed automobile maintenance building. This building P P y would be on the west side of Highway 61, north of Beam Avenue. The city should approve this variance because: 1. The variance would be in keeping with the spirit and intent of the ordinance. The proposed osed owner of the automobile service building is the owner of the adjacent residential property at 1241 Beam Avenue. The proposed variance would not be excessive and would still protect the residential property, which is the intent of the ordinance. 2. The applicant has shown that strict enforcement would cause undue hardship because of circumstances unique to the property and not created by the property owner. Undue hardship means the owner or developer cannot put the property to a reasonable use if the city denies the variance. The 350- foot- setback requirement would make development of this site difficult. The zoning ordinance created the difficulty and the proposed variance is not excessive. Approval is subject to the applicant or owner following the site plan date - stamped February 12, 1997, subject to any changes required by city staff or the community design review board (CDRB). B. Adopt the resolution on pages 40-41. This resolution is for a conditional use permit for construction of a building for automotive repair between Gulden's Roadhouse and Beam Avenue (shown as Lot One on the plans dated December 13, 1996 and February 12, 1997). Approval is based on the findings required by the code and subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline PP P for one year. 3. The city council shall review this permit in one year. 4. The property owner shall record cross easements before obtaining a building permit. These cross easements shall be between the owners of Lot Two, Lot Three and Gulden's Roadhouse. 5. There shall be no refuse or vehicle parts of any kind (new or old) stored outside unless in a screening enclosure. Plans for screening enclosures shall be submitted to staff for .approval of placement and design. 6. There shall not be any outside storage allowed of any new materials without city council approval, except the parking of new vehicles. 7. The deed must be recorded creating this lot before the conditional use permit resolution can be recorded and considered valid. C. Adopt the resolution on pages 42-43. This resolution is for a conditional use permit for construction of a building for automotive repair between Gulden's Roadhouse and Beam Avenue (referred as Lot Two on. the plans dated December 13, 1996). Approval is based on the findings required by the code and subject to the following conditions: 1 0 All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline :for one year. 3. The city council shall review this permit in one year. 4. The property owner shall record cross easements before obtaining a building permit. These cross easements shall be between the owners of Lot Two, Lot Three and Gulden's Roadhouse. 5. There shall be no refuse or vehicle parts of any kind (new or old) stored outside unless in a screening enclosure. Plans for screening enclosures shall be submitted to staff for approval of placement and design. 6. There shall not be any outside storage allowed of any new materials without city council approval. 7. The deed must be recorded creating this lot before the conditional use permit resolution can be recorded and considered valid. D. Adopt the resolution on page 44. This resolution vacates the ponding easement north of 2889 Highway 61. It is in the public interest to vacate this easement. This vacation is subject to the property owner meeting the following conditions: 1. Rededicating a new easement configuration that fits in with the proposed land development. 7 2. Submitting a drainage plan -for the new pond location that includes the following items: a. Runoff calculations to ensure that the proposed pond provides the required holding capacity of 8.67 acre feet with a 48 CFS (cubic feet per second) outflow. b. Connection of the site drainage to the existing 44 -inch outlet pipe at Beam Avenue. c. Preventing any drainage from going onto the Highway 61 right -of -way, unless allowed by a permit from the Minnesota Department of Transportation. d. Compliance with all city drainage requirements, subject to the city engineer's approval. 3. Dedicating a new ponding easement and constructing the pond before the city issues a, building permit for this property. These items must be completed before the city records the vacation resolution for the old easement. If the pond is not built, the property owner must provide escrow to ensure its construction. The city engineer shall determine this amount. E. Approval of the lot split creating Lots Qne through Three as shown on the site plan date- stamped February 12, 1997. This lot split approval is subject to: 1. The property owners of each lot recording cross easements for traffic flow before obtaining a building permit. These cross easements shall be between the owners of Lots One, Two and Three and Gulden's Roadhouse. 2. The deeds must be recorded creating these lots before the conditional use permit resolutions can be recorded and considered valid and before building permits will be issued. F. Approval of the plans date - stamped December 13, 1996 and the site plan date- stamped February 12, 1997 for two automobile - repair facilities (Lots One and Two as shown on the plans). (These conditions of approval apply to both buildings, unless otherwise noted.) Approval is based on the findings required by the code and subject to the property owners doing the following: 1. Repeat this review in two years if city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a. Provide a grading, drainage, utility and erosion control plan to the city engineer for approval. The erosion control plan shall comply with ordinance requirements. The grading /drainage plan shall comply with all city drainage requirements and include the following: (1) Runoff calculations showing that the proposed pond would provide the required holding capacity of 8.67 acre feet with a 48 CFS (cubic feet per second) outflow. (2) Connection to the existing 44 -inch outlet pipe at Beam Avenue. 8 (3) No drainage shall be shown onto the Highway 61 right -of -way, unless allowed by the Minnesota Department of Transportation (MnDOT). b. Provide a plan for the city engineer's approval that provides for a significant man -made facility for reducing storm water flow or the treatment of runoff for nonpoint source water pollutants to qualify for an impervious surface area bonus. c. Provide evidence that cross easements have been recorded for the cross flow of traffic between proposed Lots One, Two and Three and Gulden's Roadhouse. d. Submit revised landscaping and screening plans for approval by the community design review board. These plans shall include the following items: (1) Show the screening on the west side of the parking lots and the Beam Avenue driveway (if the council approves the driveway). The driveway screening shall follow the plan dated 2 -3 -97. All screening shall meet the code requirements for a visual screen that is at least six - feet -fall and 80% opaque upon installation. (2) Lists all proposed plant materials and their sizes. The plants shall include materials native to Minnesota. (3) Shows all trees that would be removed and preserved — specifically showing what is proposed for the evergreen trees on the site and on the highway right -of -way. (4) Shows what areas will be sodded or seeded. e. Submit a lawn-irrigation plan to staff showing the location of sprinkler heads on all landscaped areas. (code requirement) f. Submit a revised site plan for staff approval showing the following: (1) Connecting the north /south drive along the highway frontage with the Gulden's Roadhouse parking lot. This connection shall be made whether Lot Three is developed or not. (2) A 15 -foot setback for all parking lots and driveways from the highway right -of -way. (3) Handicap parking spaces and ramps in compliance with Americans with Disabilities Act (ADA) requirements. This should include having two more handicap spaces in front of the proposed auto body shop on Lot Two. (4) Parking space dimensions that comply with city code. (5) Show the driveway from Beam Avenue on the east side of the parcel for 1241 Beam Avenue if approved by the city council. If this driveway (if approved by the city council), is to be for emergency vehicles only, the following shall apply: (a) It shall be at least 20 feet wide with an all weather surface. (b) It shall be chained at both ends to limit access. (c) The developer shall post sides with no parking signs. (d) The developer shall post ends with emergency vehicle only signs. (f) The city engineer shall approve the final design of the driveway. 3. Complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. Seeding of the Highway 61 boulevard is allowed if required by the Minnesota Department of Transportation. c. Complete all landscaping and screening. d. Install a right -tum lane on Highway 61, subject to the approval of the Minnesota Department of Transportation. e. Install reflectorized stop signs at all exits, a handicap- parking sign for each handicap - parking space and addresses on the buildings. f. Paint all rooftop mechanical equipment to match the uppermost part of the buildings. Painting is required in lieu of visual screens around the rooftop equipment. g. Construct trash dumpster enclosures for any outside trash or old -parts storage. The design and placement of trash enclosures shall be subject to staff approval. h. Install and maintain an in- ground sprinkler system for all landscaped areas. i. Construction of the north /south driveway along the west side of the highway with the Gulden's Roadhouse parking lot. j. All parking lots and driveways shall have six - inch -tall concrete curb and gutter. k. If approved by the city council, complete the driveway to Beam Avenue. 4. This approval does not include any part of Lot Three. The development of Lot Three is subject to the full submittal requirements and review process at the time a specific development is proposed. 5. If any required work is not done, the city may allow temporary occupancy if a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 % of the cost of the unfinished work. 6. The body shop must meet all Minnesota Pollution Control Agency requirements. 7. All work shall follow the approved plans. The director of community development may approve minor changes. 10 CITIZENS' COMMENTS We surveyed owners of the 50 properties within 350 feet of these two sites (some neighbors also extended the distribution beyond the 350 -foot mailing radius). Of the 42 replies, four were in favor, 31 objected, seven did not specify "for or against but. had miscellaneous comments. In Favor 1. tam in favor because I dislike the unloading of cars on Beam Avenue. Development is good for Highway 61. (Doherty, 3057 Walter Street) 2. I think it fits the area well. (Frattalone, 3066 Spruce Street, Little Canada) 3. 1 am in favor, but I require provisions made to lower the impact of the site on the residential neighborhood. Require an adequate fence and evergreen /shrub hedge on the west side of the lot and make sure the amount of lighting blends in, i.e. does not dominate the current level. I don't want this to look like another one of the strip auto dealerships further north. If this cannot be accomplished, I am stron I against the proposal. (Huntley, 3020 Edward Street) Opposed 1. The reasons for objection to this proposal were repeated by many of the neighbors. I have summarized them as follows: a. The traffic is already too heavy on the local streets because of Maplewood Toyota — They test drive cars in the neighborhood and unload cars on Beam Avenue. b. Maplewood Toyota already used the property at 1241 Beam Avenue for parking cars. This lot should be kept residential. c. All of this proposed land should be developed residentially or dedicated to Maplewood for parks or open space. d. This development will damage ,property values. e. Keep activity off of Beam Avenue. Do not allow the driveway onto Beam. f. More auto- related businesses are not needed. There already are too many of such businesses along Beam Avenue. g. Provide substantial screening to block the view of commercial development and light glare from site lights. h. These businesses would cause too much disruption and too many nuisances such as: noise, light- glare, odors from solvent emissions and excessive traffic. 2. We also received eight letters of objection. Refer to pages 25-32. 11 Miscellaneous Comments 1. 1 have no comment, but. am not thrilled -but we don't have to look at.it. (anonymous) 2. l am OK if the following changes are made: a. Line up the proposed driveway that would connect with Beam Avenue with the Maplewood Toyota driveway. Also keep this driveway on the east side of the lot away from the lots to the west. b. Direct the site lights away from the homes. c. Install a six- to. eight- foot -tall chain . link fence or permanent well- maintained wood fence along the west lot line. Also install earth berms and pine trees along this west line. Kessler, 2882 Duluth Street) 3. I neither object or am for this proposal. Rather 1 suggest that all test drives and mechanics are directed to Highway 61. Also with this bringing more traffic on Beam Avenue, a right- turn-lane should be installed from Beam to go south on 61. (Sheldon, 2976 Walter Street) 4. 1 would. Pike to see as many of the trees saved as possible, especially in the 1241 zone area. would also like to see a couple rows of pine trees along the property line to block the view. (Lamb, 2906 Duluth Street) 5. Refer to the three letters on pages 33-35. 12 REFERENCE INFORMATION SITE DESCRIPTION Site size: 11.23 acres .Existing land uses: single dwellings, garages and out buildings SURROUNDING LAND USES North: Gulden's Roadhouse South: A single dwelling, Beam Avenue and Maplewood Toyota West Single dwellings East: Highway 61 and Country View Golf Course PLANNING Land Use Plan designation: Auto Center Site — M -1, Maplewood Toyota Driveway Site — R -1 (proposed M -1) Zoning: Auto Center Site — M -1, Maplewood Toyota Driveway Site — R -1 (proposed M -1) Ordinance requirements: Sections 36- 187(x)(1) and 36- 151(b)(9) require a CUP for car washes and automobile maintenance garages in an M -1 district. Section 25 -74 of the city code requires that the community design review board (CDRB) make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that is will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Findings for Variance Approval State law requires that the city council make the following findings to approve a variance from the zoning code: 13 1. Strict enforcement would cause undue hardship because of circumstances unique to the property under consideration. 20 The variance would be in keeping with the spirit and intent of the ordinance. "Undue hardship ", as used in granting of a variance, means the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls. The plight of the landowner is due'to circumstances unique to his property, not created. by the landowner, and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable. use for the property exists under the terms of the ordinance. CUP — Findings for Approval Section, 36- 442(a) states that the city council may approve a CUP, based on nine standards. Refer to the findings in the resolutions on pages 40-43. Easement Vacation — Finding for Approval Chapter 412.851 of Minnesota State law states that No vacation shall be made unless it appears in the interest of the public. to do so. p :sec4lautocent. -2 Attachments: 1. Location Map 2. Existing Land Use Plan Map 3. Proposed Land Use Plan Map 4. Property Line /Zoning Map 5. Site Plan dated 11 -6 -96 6.. Lot Division Plan 2 -12 -97 7. 1241 Beam Avenue Landscape Plan 8. Letter from Rick LaMettry dated November 7,1996 9. Letter from Steve McDaniels dated November 19, 1996 10. Letter from Steve McDaniels dated February 13,1997 11. Letters of Objection from Eight Neighbors (eight pages) 12. Letters with Miscellaneous Comment from Three Neighbors (three pages) 13. Letter from MnDOT dated January 13,1997 14. Variance Resolution 15. CUP Resolution — McDaniels Property (Lot One) 16. CUP Resolution — LaMettry Property (Lot Two) 17. Ponding Easement Vacation Resolution 18. Plans date - stamped December 13,1996 19. Site Plan date- stamped February 12,1997 14 At,tn. ch, 1 61 VADNAIS HEIGHTS 19 COUNTY RD. D Q V) UJ 3 4. o � J 0 � Q GQ' 2. SUMMIT CT. Z •. . 2 COUNTRYVIEW CIR Z .. ;: .. • S�. W . 3. DULUTH CT. vp Y G 3 . 4 LYDIA ST. c VO S BEAM AVE. BEAM 60 c w �• k � �Z y4k.A ' Q a o cT 3 Koh i man , rvis ike L ake w M Markham v COUNTY 23 An � PALM K par* n CT. PA O C14. can w 5 CONNOR Cdr AVE. CT. DEMON AVE. 2� o Lu � u O BROOKS J o 12 CT. a a SEXTANT AVE.' �F n PKWY Lake 0 0 O w U Q L U KOHLMAN AVE. W ROAD C l�C r0 J A � cT Z W � L v o z c ►N F OR GERVAIS AVE. ti U Z North Hazelwood Pork W 23 c� c� Z a o Z LAJ g DEMON I T AVE. H# Est BROOKS AVE. BROOKS t ...0 Z AVE. Z � SEX TANT t-= Fo AVE. V) s ow r n.9 0 Park Z GERVAIS W < �- c� Q v G RANDVI EW AVE. z Q Y m VIKING DR. SHERREN AVE. Knuc a ad Lake C.) COPE AVE. COP � � Z CT. W �7 VV) LARK � r n LARK � -� < i � w 60 Keller AV Lake 25 ° CO. Q RD. v LAURIE RD. I sherwood LAURIE OR U Z J W Q Pork Q o LELAND RD. c� o = SANDH URST Z AVE. LOCATION MAP 15 4 N 19 � 0 0 3 w M Markham Pond U . . SHERREN AVE. Knuc a ad Lake C.) COPE AVE. COP � � Z CT. W �7 VV) LARK � r n LARK � -� < i � w 60 Keller AV Lake 25 ° CO. Q RD. v LAURIE RD. I sherwood LAURIE OR U Z J W Q Pork Q o LELAND RD. c� o = SANDH URST Z AVE. LOCATION MAP 15 4 N Attachment 2 Vadnai.t.-, Heights 9 ICJ got ! � �P�•oi1� �� I fA Move inn am L A LAND USE MAP PROPOSED LAND USE CHANGE (EXISTING) >? PROPOSED AUTO SERVICE CENTER SITE 16 4 Attachment 3 Vadnai.c. Heights Alk mp Egg JIM Vi ...�� LAND USE MAP Q (PROPOSED) 17 Attachment 4 0 661 6' � ■ I '' Ir P ,CV' 5' LEXUS (� 30to . 39 MINING AREA 3000 ti o G ti 0 9) Mom AMEL ■ I; loo J3 rte. I -� 147.04 - - - Ta 0 3 3' E s mt o. .i �- 60 ► o - — - - - -- - - -- - - - - - - -- - - t i 174 20 - ' 2986 o 9 e f; ,, � N N _ 4.29 2990 s'- GULDEN ;r �F•` o ' 1 A N 13 7. 99 SUMMIT CT. la2978 ;. 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(� o i 2970 8 1 �.� O 4 �3 �, T �, , ► a ss RE.G, _ li d O D 1 2980 II ■■■■ , gg ------- - - -',- l I Q 'O r ~fN � .2954 y Q u � �� v ?S FT. 2 5l 96' F SMT. r y + x.99 12(26 COUNTRY 2 h 120•go y C I RCt 294s (IQ) Z R =vo y� 2950 N� �: AUTO SERVICE SITE ' ° 13 ` Q c I s V L91 1 � N , eN 2938. _ _ G 13 �� e4 �.�) r •�t. , /7 J Ot tYC - -_( ( 293 A\ ox U 9 ?4 'A CA ,° 1 7 0 �� fk • �0 -3s 90 ` �%. � ^ ! 135 "1 c -rz "' ti 2911 GOLF COURSE `(22) ° 19 33) s �Ul-v CT. -; r'�' , . 2926 160.02 r, / ry i 5 2906 c �, 4 ; r� `� O 5 a c. °. ~ yi, r , 95 e - � z :..» � 898,-: R 2889 �- *- h d; M _ 289 � o -� • 1 _ � � N 2889 - _ :~ UN 4. 60 fir .. `'>-..+` t• r ° r 2883 . 288 ?t� t -- 0 B7 Go� S on* 2 ��� ` Doc tb82999 e /z2�'�� 1+1 ` �� ; t � CovNt� pltcl+ tVe. {8 -- - - A _..Av - -- r - � ,��� - :� - BEAM AVENUE L6 rf- 3-81 ZOO p" o © TOYOTA G 1° 1.51 O N N 3.94 Ac f bo.>3 I,ZS N x• O 2873 1190 `1 *' �' r 9 a N 11/0%, ono i, / C ? 300 � ! V 1 N• PROPERTY LINE /ZONING MAP IN PROPOSED ZONING CHANGE (R -1 TO M -1) 18 4 N Atta chment 5 1 L IE:tA HrrF4 wr I �I ( +I ( I C ' r - - - --- M -- -, t i �L I j ------- J t C i� I ts1 t I J '" l % r -4 l L- -y y x 0 En O � 3 3 s s 1 ---------------------------- - 'O rte ... N a n P ` A pVV� f y. y -�- FUTURE AUTO USE = ► 1,' a ,,,► . :• : J l E I 1 1 PROPOSED AUTO BODY SHOP i 0 Of X. W. o :lo: 0 ►J 1 l PROPOSED CAR WASH i ! e AND REPAIR SHOP I J ! l ot I _-- -- -- — . - - - - - - — J 1 i i --------------------------------- BEAM AVENUE PROPOSED SITE AND LANDSCAPE PLAN b n H O x 19 h _ trts• R. LA METTRY 5 l j ff+.r...r, ,.. i �cntc�ano�r. , .•.oy eattfr t"el this aen so arosew + 1 PR ELIM. SITE /LANDS PLA i wo w v O br eve a �nq i� e �r �Kt �E�MOtt 0"R 0• 1 t 1 to . M t�•t:e'tC O tfi trips En fnetr Y ^Et1r S ! (Q Q i pwEpAW t e o.t of t - Stott of krti. etoto v,AwNfN6 ENGWEEFMC S:1". •1%6 t 9e9Q 'OxFOR^ ROAD I ' 9)C! ;lSt 3.cAUU+GtgN iRECecAY t I �HAN•fA$SCN, 4N 5t,-.3: 7 I 1 9 00WNCTON. WKNESO:A 55420 (� �---_i 1 � , L {612i 64�1 - 4J!2 I `- a..G:( 1 612) tee -0710 Roreo'! L •'et"v - Y ;--k No !9 SITE DATA: LOT I SQ. FT. s ACRES 1,02. 4 90 W 35 7. 440 fy 17 ARI 43.6/4 11' ClIVENAGI 1 2161 I.PERVIOUS COVERAGE 49 872 N.At ALLOWED so%) ­RKINI, SHOWN 80 SPACES ,LOT 2 ol SIZE 128.425 2.95 ... . . ....... l 0 58 oc SIZE 25. jtO $'IVA a !IUMINOUS AREA 42. 0 97 0 8LD(; COVERAGE .. . ........... 19 55% imp ERVIOUS COVERAGE 52 47% MAX ALI-OWED 601) N ARK ING SHOWN 79 SPACES ti LOT 3 (CONCEPTUAL) �01 SIZE 221.530 5 09 f3L:)'; S I ZE J5. 510 8;TU11INOUs AREA 3 963 BLDG COVERA / - 892 a Pi :§APERVIO C 681 0 0 s 'WAR ALLOEWD 2-SC ARK 1 601 'ZI P INC SH OWN 69 SPACES I I 11.0 56.3 o 15.0 cm 5 0 fM 8 11 Uk I NOI)S t 45. 0 PROPOSED 2? AUTO BODY 74 25. 110 SO. FT. 0 17 6 PROPOSED 30.f. o AUTO SHOP 7.440 So. FT. 4-SC 1114 133.0 I-rc 15.1 0 . 01 v—, _rc Z Y 50 0 2 bo 100 150 - J I I I i I I s) 0 0 -61 T 9.5 UMINOU 10-01 TUMINOUSJ SCALE IN FEET LLL fl SCALE I INCH = 50 FEET I 1 4-H ill DATE NOVEMBER 06.1996 M I I 114 111 Ntl 1 11 PROPOSED LOT`- No —j 7 S \ �EXISIIINC TREE fn LOT 3 z; LOT 15-SP RELOCTATION 4 AREA 0 SURP POND LOT DIVISION �; , FOR � _ . , RICK LAME I TRY � i - .' 2.b• 2. 5• 2. S' CITY OF MAPLEWOOD - BLACK HILLS SPRUCE SCOTCH PINE 6' . B.B. 6* 0.8. 5 :5 e ta', a;,', CL LANDSCAPE' LEGEND: S YX A BR V. DESC. Q TY. 0 rc SC Re MPL FLOWERING CRAB SKYLINE LOCUST RIvER BIRCH ' CLUMP' NORTHWOODS MAPLE 2.b• 2. 5• 2. S' 5 a 2 2 ON$ SP BLACK HILLS SPRUCE SCOTCH PINE 6' . B.B. 6* 0.8. 5 :5 �T i 0 r ID c c W 0 up 4- TREES THAT ARE DETERMINED MOVABLE WILL BE RELOCATED IN THE AREA SHOWN BE i ID 0 _j I C I ,; /r , -- ---- -...._ .. _�. �.. - -- - - - - , - - - __� _ _____ 7 , II �� ..\ \ � lI/ /\ II 1 III l V1 I f If If V v VA _ _. ._. __. . _._.� . ' - - -- _� � i_ _ _... _ . / r I i } I \ \ V. T !1::.-7 T ,o 0 4. Y v I' r H z o ' V' Q §0 A e ta', a;,', _j I C I ,; /r , -- ---- -...._ .. _�. �.. - -- - - - - , - - - __� _ _____ 7 , II �� ..\ \ � lI/ /\ II 1 III l V1 I f If If V v VA _ _. ._. __. . _._.� . ' - - -- _� � i_ _ _... _ . / r I i } I \ \ V. T !1::.-7 T O 4. H z o ' V' Q §0 z coft, e ta', a;,', CL LAJ CIL V) C u) Z > O I c > ri kf) 3 LQ o 3 O a V -1-) Q h l_ E R ARCHITECTS :2/3/-9-7 - -,= �. -:•� 7:11 In�10 �.�X w.: 3'::1 •.x)11' 1 II NURP POND PROP05ED AGGE55 ROAD, BERM. AND LANDSGAPit� FOR. MAPLEWOOC AIJTOGARE MAPLEWOOC MN SCALE: 1 "- 30' -0" 4 ' O ' 1 :1 - \, pi,e 'get/? 1' - 7' k*H HIS PiNf ��M'If( b� POSSIBLE FUTURI= DRIVE AT fit, IP& (ToteP) A #10 EXISTING TREES TO IREP'IAIN �-- PROPERTY LINES k / #12 '' #13 screening is acco plished by: 1. Saving existing trees along the property line. �/ / 2. Building a 4' high earth berm. % 3. Planting evergreen trees species can thrive in urban. and berrned environm ts. 4. Plants are large- 6. • 7 feet high and are W in diameter when first planted. 5. Placement- bring the trees and berm close to the property line. Note that the staggered planting gives immediate screening are spaced far eno4apart front to. back to allow the trees to develop overtime. The landscaping strategy is create `.a plant community that will :grow and protect each other.. i �I u , 0 w Q u1 m � I L A � � / MM o►'� t j ()1Y 6A o r-1cor6H floe 3� `' vJ LpJ p �111�r1 t�It� -P�NGd r1�tLH , AW '-+J4 v�ar,0 Nvf �I nvJ�G N Richard IL IaWeMm Attachme g 9490 Foxford Road Chanhassen, Minnesota, 55317 Phone 612-445-4352 November 7, 1996 City of Maplewood 1830 E. County Road B Maplewood, MN. 55109 NO RE: Intended use of property .._ _._.. . N. W. of Hwy. 61 and Beam Avenue -- To whom it my concern: My proposed intent for the above property is to develop three sites for automotive related services. All city criteria as designated by the City of Maplewood shall be met. It is my intention to enhance and conform with all neighboring properties as not to create any adverse effects or any unsitely nuisances. This is my fourth development. and I have successfully fulfilled my comittment to each of the cities and communities involved. In all cases our businesses have enhanced the communities we have built in. References: City of Richfield- 861-9760 City of Eden Prairie- Chris Enger- 949 -8485 City of Burnsville- Jerry Rasmussen- 895 -4441 22 Attachment 9 i n , i � i 199 i �E t Statement for Comprehensive Plan Amendment Application This property needs to be considered as part of the total parcel which Rick Lamettry is proposing development. This will enable the entire parcel to have automotive type businesses by complyingtivith the 350 foot setback requirement. Maplewood Toyota would use this smaller parcel to provide private access to our proposed service and car wash facility. In addition, we would like to provide for some employee parking to the extent possible on the east side of the parcel to reduce congestion. This project will allow us to provide a higher level of service to our customers by providing car wash facilities And it will enable us to recondition our own used vehicles. We are currently not able to .provide these services as a result of our facility constraints. We would also be able to completely eliminate veNcle deliveries off Beam Ave. by having the trucks deliver the vehicles to the new facility. We are not proposing any new structures to the property at this time. We would be removing the existing house and garage.. Thank you for your consideration. L 006 _z Steve McDaniels 1 1/19/96 23 F F' O t•1 � . 1 ' . 1 ':+ '- ? 1 0 : 51 F• . � ^i -. Attachment 10 - LEWWD TOYOTA Mr. Ken Roberts Planner p z- - f F City of Maplewood FEB Thursday, February 13, 1997 Dear Mr. Roberts, As regUested, a. brief summary of the proposed use of 1241 Beare Avenue with reg g to the proposed development foll Initially, we thought that the pro perty p 1 y to be rezoned c.onimercial in order to comply with the 3:50 foot automotive use set back requirement. To make use of the parcel, we proposed an access road to the deve lopment eopmellt with screening and landscaping. we then held a neighborhood meeting. At the concl S usion .of the meeting, we felt the project was perceived as a ood ro'ect b the ne � ;� g P ,I Y g . ocl residents . The _ 5 0 foot set back and the shoreland requirements make the project much project less offensive to the ne ighborhood than a development Nuith diffe rent set back requ irements. However, it was clear that the i of the residents are � ad through a Y � o pposed try a r 0 ough the 1 '41 parcel with access to Beam Avenue. The � larmin conurlission p agreed that the access road created problems so they searched for a solution. The access road is not critiea.l to the project. Th e co mmission reached a viable soltiti l � o � which seemed to satisfy the neighbors as well as myself and M Lamettl The voted unanimously `Y Y for the project without the access road by ant z varia uggesting the Council g to the 350 toot set back: rule in tNs inst ance. Since the 1241 Beam Avenue areel is owned d by a s, they did not foresee a problem. I spoke to Mr. J el Hewitt, Maplewood Fire hief q 1 c , abo overcoming access problerx�s to the rear of the dejvelopment. H.s concern. was that i.f the middle drive between the two buildings tivas blocked in an emergency g icy sitUatioci, he Nvolild not h access to the rear of the property, I spoke to him about an access around 1 , north of the two bL1Il 1 C7 t �`� d n which would go to the rear. He stated that he would be willlnU to consider that type of access. Mr. Laniettry is CUrrentl des this in to the p lans Y g .. p .for the council meeting. In sunnmary, we believe t }us is a good develop f(�r this Property. we are . � attempting to be responsive to all pa>wties involved. This prop development seems to b P h e one of the best possible in terms of the impact on the surroundin g residential areas. As always, thank you for your efforts Regards, Steve MCDailiels 2873 Highway 61 N.'O Maplewood, MN 551 • 612 - 4$2 -1322 • FAX: 612-482-9556 24 ' � Attachment Ila It was always my understanding that this area was planned for business- commercial development similar to the small business strips along 35E, operating 5 days a week with moderate to low traffic, unobtrusive lighting and .little noise. we have a high.. quality residential area . along and North of Beam Ave. which would be adversely impacted by this proposal. I am vehemently opposed to the rezoning of 1241 Beam which would allow encroachment on the existing residents One Beam homeowner has already chosen to sell his home because of the glaring lights and constant noise from the Toyota dealer ship. This plan would inflict the same hardships on additional property owners near or abutting the proposed development. Parking lot run -off and other contaminants from the operation would flow untreated into Kohlman Lake. Mr. McDaniels knew the constraints. of his present location when he built the dealership over the objections of the city and residents. He has already disrupted the quiet totally residential street where we chose to live. in 1971. Do not allow further degradation of our beautiful neighborhood and Kohlman Lake with this ill- conceived and incompatible land use. Marilyn Vars 1140 Beam Ave. 25 11b Don Clu7istianson 1.'111 East Co. Rd. C Maplewood, MN. 55109 1? -4-96 Toyota Addition I see no problem with Maplewood Toy ota e1 an � .Y � da�ng into new ventures. however this thi development seems too intense for s neig hborhood. . � . � this development � s approved, Z feel that the f0llowi7.19 things must be considered in order not to cause unbearable living conditions in zear by homes: LIGHT POLLU rION In.sist that all lighting be "fu.0 -cut . off li fits" tha - g at are _recessed so the light sl��nes downward instead of outward. In granting this request from T o y ota • q y a � flunk you. should require that Toyota's current lighting compl with the on ' - F Y gM requirements that, as I recall, re tyres that fight be "one candle over on q p ower e foot from property lixle." SOUND POLLLMON Rewire that no outsides eskers p be allowed. If pagrug is required use eurrentl avails I pan ui r�aent. Auto r Y b e g P epair must be done with slop doors closed and only 8AM- y WATER POLLUTION Please allow no outside washing of ca ars. Require all inside w ashing water to o i . nt sanitary sewer. Require that both a _ `' g ° i q , holdin ponds n ew one and present location be inspected dearly by City Etig. for comp liance and to make sure - - P ze s � featur (present location ) is in place and Rincttonin p rop erly . rung . p Y SNMLL POLLUTION Insist that state of the art fitters be in . place to ehm�nate paint smelts and to�c fitmes from the neighborhood and possibly 1ZaY-min. c • inundating • . p y g children. O. S .�. A. requu e5 the employees to wear breathing equ Will the ne • g hbors be issued masks? VISUAL POLLUTION Please require all repairabXe autos to be out of sight from presidential area, and no overnight storage of used tires. TRAFFIC How can you design this corner without inclu ding the corn � • v b come lot It must be included �n the a e�all plan. Why not have a frontage road from Beam Ave. only? It seems dangerous to have any access off of Hwy. 61 unless it is to be used to generate new business for the body- shop -- then it's perfect. �-. / 26 11c To Kenneth Roberts, Associate Planner City of Maplewood 1830 E. County Road B Maplewood, MN 55109 From : Bradley C. Benson 2898 Duluth St. Maplewood, MN 55109 Date : December 04, 1996 Subject : Neighborhood .Survey Dear Mr. Roberts, I object strongly to this proposal because of the possible future parking lot and drive on lot 1241. If this lot is converted into a parking lot and driveway at some point in the future, my quality of life would be negatively impacted as would be the value of my and my neighbors' property.* The use of this area for the unloading of vehicles also concerns me, as that operation tends to be, somewhat noisy. Although we have been woken up several times late at night as well as early in the morning, the noise level is usually tolerable since the unloading is done next to the Toyota dealership on Beam Ave., which is some distance from our house. As it is now, they frequently park new vehicles in the yard, in front of the house - creating an eyesore. If vehicles were unloaded directly behind our house, it would be much louder. I have no objection to the remainder of the proposal, so long as lot 1241 remains a residential lot to act as a "buffer" between property on the east side of Duluth St. and any automotive- related properties located along highway 61. Best Regards, � Bradley C. Benson 27 11d *2 ate Or -Ole' '00' e-ok. At�(4 4o .4j s50 A 'o7 28 .a- re r , LiZ 11 e � 19% F % LP ,Owl 6t (Y _,. 'lob 4- 4o E J took } i MWk & Ann T 3412 Edward Strfet MVIewaad, MN 55149 RISTANI �- ILLUSTRATIO 1W & DESIG 29 • i 11f December 3 , 1996 I am opposed to the proposed c hang es to the lot at 1241 Beam Avenue as - they currently exist primarily due to probl erns I fors ee with increas ed traffic in the neighborhood. First, traffic crossing Beam Avenue between the proposed buildings and the current Toyota dealership would be a .potential problem. Cars being shuffled between the properties on either side of Beam Avenue would cause a potential conflict with vehicles using Beam Avenue as a through street. Second, I am amazed by the amount of traffic in our area, especiall y on Walter Street, caused by the location of the Toyota dealership. It is not unusual, especially on Saturdays, to see a seemingly endless stream of new and used vehicles from the dealership being test driven in our small residential neighborhood. If a building exists to recondition used vehicles,' then it would stand to reason that this traffic would also increase. ' Third, much of the vehicle traffic in our area during the week -da y is generated by the location of the dealership. I a referring to such .things as delivery trucks accessing the dealership by using Walter Street instead of Highway 61 I am also amazed by how Bauch traffic is generated by service personnel test driving vehicles on our residential streets* The number of service personnel and the number of vehicles tested would, logically, increase with the addition of a building to recondition vehicles. About the only good that I could see would be to get their truck deliver transports off of Beam Avenue. They often cause a congested condition near the busy intersection of Beam and Highway 61. My opposition would decrease considerably if conditions were Imposed on the developers to encourage them to have all of their vehicles enter and leave the area on Highway 61 a major arterial, instead of on Walter and Beam two residential streets* ' Respectfully submi ted,. John Manthey 3042 Walter Street Maplewood, MN 5509 486 -9340 W r ` ! .11 6 E s 199 December 6, 1996 Mr. Kenneth Roberts, Associate Planner City of Maplewood 1830 East County Road B Maplewood, MN 55109 Dear Mr. Roberts: Subject: Neighborhood Survey - Maplewood Toyota Thanks for the opportunity to comment on the proposed development by Maplewood Toyota. I'm assuming that the notice we received wasn't an official document, as it wasn't transmitted through the U.S. Mail. I received a soggy, snow covered packet stuffed in with the neighborhood newspaper. This notification was not in the best interests of anyone, and certainly not the way to insure that residents are informed. First let me say that I am not against new development. I've worked for the City of Saint. Paul's Department of Planning and Economic Development for over 15 years and have worked directly on many developments which have benefitted both business and residential concerns. Without continuing development, I would not have been able to purchase a new home - on Countryview Circle. Part of my job, as is yours, is to make recommendations which balance the needs of all. Sometimes the needs of the many outweigh the needs of the few. Before any development occurs, i and my family would like to see the following items addressed: What effect will the construction and close proximity of a car dealership have on the values of the approximately 40 highly taxed new homes? What will the benefit to the City of Maplewood and its residents be by the approval of this development? In terms of new taxes, neighborhood betterment, residents' quality of life, residential property values What effect will the potential increase in motorized traffic ( business, repairs, idling, etc.) have 'on the air quality, noise pollution, sight pollution have on the neighborhood? How would that effect, if any, be mitigated How would the development help to insure that when residents go out at night they can seethe sky and stars, and not security lights? 31 11h Kenneth Roberts City of Maplewood 1830 E. County Road B Maplewood, MN 55109 Dear Mr. Roberts: 29 November 1996 We have carefully considered the proposal for automotive related services submitted by Richard LaMettry and Steve McDaniels. Your recommendation to the planning commission and city council should be a complete rejection of the submitted proposal. The reasons for rejection of the three requests are as follows: Change in Land Use and zoning Designations for the Lot at 1241 Beam Avenue This lot is adjacent to four residential lots. As such, the proposed parking lot and feeder drive would affect currently occupied residential lots negatively. No amount of landscaping or fencing could remove the objectionable and negative effects of the parking lot and accompanying traffic. Despite what the developer claims, we do not believe he nor anyone else could remove the objectionable nature a parking lot would have on the backyards of the four residential lots. These families would certainly lose whatever privacy they now have to the constant movement of traffic into and out of this parking lot. Furthermore, given this lot is zoned R -1, the Toyota dealership violates the present zoning regulations by frequently parking numerous new automobiles (10 -15) on this lot as part of their business across the street. This parking runs counter to the residential zoning and shows their lack of credibility as all consider their development proposal. Easement Vacation of the Existing Ponding Area This I l acres, including the ponding area, provides filtering of runoff from the land and Highway 61 into the wetlands .area adjacent to Kohlman lake. Maplewood Toyota has already demonstrated their arrogance by building into the wetland and it appears they would like to repeat this. Removal of the pond would further exacerbate the inadequate holding of water runoff in heavy storms. These wetlands are home to deer, Canadian geese, ducks, frogs, toads, and even an owl. These wetlands should be protected as much as possible. Conditional use Permit for Auto Repair Businesses Similar to the lot rezoning, the proposed business would have extremely negative consequences for the 14 adjacent residential lots. The increased traffic, lights, solvent emissions, noise, and nearly 200 parking spaces all contribute to the unsightly nuisance. Approval of this proposal would result in extreme hardship on the residents whose home face these businesses. The approximate 200 feet between the homes and the auto businesses would be insufficient to ameliorate the nuisance. Their minimal "enhancement" feature of a few trees proposed in their landscape plan only demonstrates their utter lack of consideration for the families already living in the nearby homes. For these reasons, we believe the proposal from the developer and auto dealer should be rejected. As to the question of changes, no automobile related business should occupy this property given the negative impact it will have on neighboring properties. The owner of this property would better serve the Maplewood community by selling the land to the City of Maplewood. The city could then contribute this land to the open space program. Thank you in advance for taking our input to this proposed land use. Sincerely, Jeffrey M. Florczak &Yen Tong- Florczak 32 • Attachment 12a Wayne S. Petersen 2889 Duluth Street Maplewood, MN 55109 November 29, 1996 Mr. Kenneth Roberts, Associate Planner � � - City of Maplewood - 1 830 East Co. Rd. B Maplewood, MN 55109 Dear Mr. Roberts: - I received the packet on the proposed automotive development for. the corner of Highway 61 and Beam Avenue. While I do not particularly object to the proposal, I question the need for another automotive center on Highway 61. There seem to be a significant number of these facilities already. Of course, market forces will put someone out of business if there is not a customer base to support them, but then the strumure and infrastruct will be installed and must be paid for. If there are studies showing this to be a viable enterprise that will, perhaps, keep my property taxes from rising, then I support it. If not, I do not think it is a wise idea. Sincerely, Wayne S. Petersen 33 12 -6 -96 Mr. Kenneth Roberts City of Maplewood 1830 E.. County Road B Maplewood, Minnesota 55109 Dear Mr. Roberts: 12b 19,0 We are writing in response to your neighborhood survey regarding the proposed Auto Service Center planned f or the property on Highway 61 and Beam Avenue. We have some concerns regarding several issues. The biggest concern is the lack of comprehensive plan that would include the 2889 property . We would also like the. plan to show traffic flow patterns for this area as well as the proposed M -1 area north of Guldens,, If Toyota dealership doesn't get their proposed driveway we can foresee them using Seam avenue to County Road D to Highway 61 as a way to get to the Auto Service Center, thus increasing traffic in a residential area with many small children. The other concern we have is the elimination of the ponding area. The proposed layout with the exception of the elimination pond and the potential traffic problems seems ok . As to future developments of this area we would also like to see a gas station /convience • store be proposed. We would also like to be kept informed as to any public meetings that may be held in regarding the development of this area. Our address is 2927 Walter St., Maplewood MN. 55109. Sincerely Ct eanine and CraiBrannon 34 4 / i f 0 s 7 r � 35 30 /Q IJ a,F{er OF Minnesota Department of Tr ansportation Metropolitan Division Waters Edge 1500 West County Road 62 Roseville, MN 55113 January 13, 1997 Ken Roberts Community Development City of Maplewood 1830 County Road B East Maplewood, MN 55109 Dear Ken Roberts: SUBJECT: Hwy. 61 Auto Service Center Site Plan Review S96 -096 West Side of TH 61, North of Beam Avenue Maplewood, Ramsey County CS 6222 Attachment. 13a Jluti 01 j !997 The Minnesota Department of Transportation (Mn/DOT) has reviewed the Hwy. 61 Auto Service Center site plan. We apologize for the delay in responding to this submittal. We find the plan acceptable for further development with consideration of the following comments. • If the property is to be platted, the plat document is required to be submitted to us for review. The plat should include land tie information and clearly identify the edge of Mn/DOT right of way. Please send two copies of the plat document to our Local Government Liaison Supervisor, Sherry Narusiewicz, at the above address. A permit is required for access to Trunk Highway (TH) 61. One access to TH 61 will be allowed at the proposed location. The access entrance will be 32 feet wide to accommodate turning movements of trucks. Construction of a right turn lane on southbound TH 61 will be required for permit approval. The turn lane is necessitated by this development proposal and is the responsibility of the project proposer, the city or both. Enclosed is a diagram showing design specification for right turn lanes. The permit applicant must submit plan and cross - sectional drawings of the proposed access, showing the required turn lane configurations. For further information and the appropriate forms, please contact Lars Impola of our Permits Section at 582 -1447 or the above address. An equal opportunity employer 36 13b Ken Roberts January 13, 1997 page two We highly encourage additional site access with Bears Avenue as proposed. More than one access to TH 61 will not be allowed because it would increase the points of potential vehicle conflict on this arterial. Arterials such as TH 61 were constructed to serve regional mobility needs rather than to provide property access. When access points increase along a highway, the highway's capacity and safety are degraded Thus, the site should be designed to take advantage of future access with Beam Avenue. • A Mn/DOT storrnwater drainage permit is required for the proposed development. Hydraulic computations and drainage area maps, showing before and after conditions and addressing 100 -year storms, must be submitted with the permit application. Existing drainage patterns and rates of runoff affecting Mn/DOT right of way should be perpetuated. The rate at which storm water is discharged from the site must not increase. Any questions regarding Mn/DOT drainage concerns may be directed to Gene Bovy of our Water Resources Section at 779 -5053. As noted above, Lars Impola of our Permits Section may be contacted at 582 -1447 for the appropriate forms. • Any use of or work within . Mn/DOT right of way will require an approved Mn/DOT permit. The permit required depends upon the nature of the proposed work. As noted above, Lars Impola of our Permits Section may be contacted at S 82 -1447 for further information regarding the permit process. Please contact me at 582 -1654 if you have any questions regarding this review in general. Sincerely, Scott Peters Senior Transportation Planner/Local Government Liaison enclosure C. David Claypool, Ramsey County Surveyor Dan Soler, Ramsey County Traffic Engineer 37 RIGHT TURN LANE _ 1:15 STRIPING TAPER HIGHWAY soon — --- - -_ —_. TURN LANE 1 r -- ' SHOULDER TAPEd sn• aenu"a 180' INF LAW: SM UuLDER WIDTH w 00 � 300' Leo' BY -PASS LANE 0 200' 780' TAPER w 60' RADIUS Attachment 14 VARIANCE RESOLUTION . WHEREAS, the Director of Community Development initiated a variance from the zoning ordinance. WHEREAS, this variance applies to property on the west side of Highway 61 between Beam Avenue and Gulden's Roadhouse. The legal description will be: That part of the East 723.4 feet of the North 220 feet of the South 473 feet of the Southeast Quarter of the Northeast Quarter of Section 4, Township 29 N, Range 22 W, of the 4th PM lying westerly of the westerly right -of -way line of State Highway No 61 Except the West 115 feet of the South 350 feet of said Southeast Quarter of the Northeast Quarter. WHEREAS, Section 36- 151(b)(9)c of the zoning code requires a 350 -foot setback between a maintenance garage and a residential property line. WHEREAS, the applicant is proposing a 270 -foot setback between a maintenance garage on proposed Lot One and the residential property line for the property at 1241 Beam Avenue. WHEREAS, this requires a variance of 80 feet. WHEREAS, the history of this variance is as follows: 1. On February 3, 1997, the planning commission recommended that the council approve this variance. 2. The city council held a public hearing on February 24, 1997. City staff published a notice in the. Maplewood Review and sent notices to the surrounding property owners as required b law. The council gave everyone at the hearing an opportunity to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described variance for the following reasons: 1. The variance would be in keeping with the spirit and intent of the ordinance. The proposed owner of the automobile service building is the owner of the adjacent residential property at 1241 Beam Avenue. The proposed variance would not be excessive and would still protect the residential property, which is the intent of the ordinance. 2. The applicant has shown that strict enforcement would cause undue hardship because of circumstances unique to the property and not created by the property owner. Undue hardship means the owner or developer cannot put the property to a reasonable use if the city denies the variance. The 350- foot - setback requirement makes development of this site difficult. The zoning ordinance created the difficulty and the proposed variance is not excessive. Approval is subject to the applicant or owner following the site plan date- stamped February 12, 1997, subject to any changes required by city staff or the community design review board (CDRB). The Maplewood City Council adopted this resolution on February,_,, 1997. 39 Attachment 15 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Rick LaMettry applied for a conditional use permit to construct a automobile repair facility and car wash for Maplewood Toyota. WHEREAS, this permit applies to the property to be legally described as: That part of the East 723.4 feet of the North 220 feet of the South .473 feet of the Southeast Quarter of the Northeast Quarter of Section 4, Township 29 N, Range 22 W, of the 4th PM lying westerly of the westerly right -of -way line of State Highway No 61; Except the West. 115 feet . of the South 350 feet of said Southeast Quarter of the Northeast Quarter. WHEREAS, the history of this conditional use permit is as follows: 1 On February 3, 1997 the planning commission recommended that the city council approve this permit. 2. The city council held a public hearing on February 24, 1997. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit, because: 1.. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2.. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, .water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 40 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one. year. 4. The property owner shall record cross easements before obtaining a building permit. These cross easements shall be between the owners of Lot Two, Lot Three and Gulden's Roadhouse. 5. There shall be no refuse or vehicle parts of any kind (new or old) stored outside unless In a screening enclosure. Plans for screening enclosures shall be submitted to staff for approval of placement and design. 6.. There shall not be any outside storage allowed of any new materials without city council approval, except the parking of new vehicles. 7. The deed must be recorded creating this lot before the conditional use permit resolution can be recorded and considered 'valid. The Maplewood City Council approved this resolution on , 1997. 41 Attachment 16 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Rick LaMettry applied for a conditional use permit to construct an automobile repair facility on property zoned M -1 (light manufacturing). WHEREAS, this permit applies to property to be legally described as: That part of the East 723.4 feet of the North 225 feet of the . South 698. feet of the Southeast Quarter of the Northeast Quarter of Section 4, Township 29 N, Range 22 W of the 4th PM lying westerly of the westerly right -of -way of State Highway No. 61. . WHEREAS, the history of this conditional use permit is as follows: 1. On February 3, 1997, the planning commission recommended that the city council approve this permit. 2. The city council held a public hearing on February 24, 1997. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 42 . Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The property owner shall record cross easements before obtaining a building permit. These cross easements shall be between the owners of Lot Two, Lot Three and Gulden's Roadhouse. 5. There shall be no refuse or vehicle parts of any kind (new or old) stored outside unless in a screening enclosure. Plans for screening enclosures shall be submitted to staff for approval of .placement and design. 6. There shall not be any outside storage allowed of any new materials without city council approval. 7. The deed must be recorded creating this lot before the conditional use permit resolution can be recorded and considered valid. The Maplewood City Council approved this resolution on 1 1997. 43 Attachment 17 VACATION RESOLUTION WHEREAS, Rick LaMettry applied for the vacation of the ponding easement lying west of Highway 61 and north of Beam Avenue, identified with the Document Number 2324227. WHEREAS, the history of this vacation is as follows: 1. A majority of the property owners abutting this ponding easement signed a petition for this vacation; 9 2. On February 3, 1997, the planning commission recommended that the city council approve this vacation. 3. On February 24, 1997, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the following abutting properties: 4- 29 -22 -14 -0011 owned by: Richard D. Slomkowski 1075 Pierce Butler Route, St. Paul, MN 55104 -1524 NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described vacation because: 1. It is in the public interest. 2. The applicant proposes to rededicate the holding pond in a more suitable configuration to fit into his proposed development. This vacation is subject to the applicant: 1. Submitting a drainage plan that includes the following items: a: Runoff calculations to ensure that the proposed pond provides the required holding capacity of 8.67 acre feet with a 48 CFS (cubic feet per second) outflow. b. Connection of the site drainage to the existing 44 -inch outlet pipe at Beam Avenue. c. Preventing any drainage from going onto the Highway 61 right -of -way, unless allowed by Y a permit from the Minnesota Department of Transportation. d. Compliance with all city drainage requirements, subject to the city engineer's approval. 2. Dedicating a new ponding. easement before the city issues a building permit for this property p Y and before the city files the vacation of the old easement for recording. The Maplewood City Council adopted this resolution on , 1997. 44 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA FEBRUARY 3, 1997 V. PUBLIC HEARINGS Auto Service Center (West of Highway 61, North of Beam Avenue) —Land Use Plan Change (R -1 to M -1), Zoning Map Change (R -1 to MA), Conditional Use Permit (CUP --auto service- related building), Conditional Use Permit (CU P -auto service - related building), Ponding Easement Vacation, and Lot Division Ken Roberts, associate planner, presented the staff report. Mr. Roberts and Ken Haider, city engineer, answered questions from the commissioners. Mr. Roberts said. the -fifty percent impervious coverage requirement is for the total project, not each lot. According to Mr. Haider, frontage roads are not required along all highways. Mr. Haider also said maintenance of the drainage pond is the responsibility of the city. Planning Commission -2- Minutes of 02 -03 -97 Richard LaMettry and Steve McDaniels, the developers, answered questions. Mr. McDaniels said that the' cars would be unloaded in the parking lot of the repair facility and then be driven across Beam Avenue to the Toyota dealership. Chairperson Fischer asked for comments from the public. Jim Anderson, 2890 Duluth Street North, was. looking for any option other than having commercial traffic use Beam Avenue. Jeff Florczak, of 1233 Duluth Court, asked about the effect of this development on property values. Mr. Roberts reviewed the findings that are necessary for the city to approve a conditional use permit and zone change. Mr. Roberts said it was staff's opinion that, with adequate screening, buffering and landscaping, this commercial development would not affect property values. Mr. Florczak felt there should be a study done to. assess the impact on property value. Mr. Roberts answered that the city council could make a finding, in its opinion, that property values would not be depreciated by the project. Jeff Florczak questioned the change in the natural and scenic features of the site. Ken Roberts said the finding that the "use would maximize the preservation and incorporate the site's natural and scenic features" was discretionary. Mr. Roberts pointed out that the minimum setback required by city code is a 20 -foot buffer and the applicants' plan is showing 40 to 45 feet. Mr. Florczak also asked about other conditional use permits that have been issued for car washes or auto body shops next to residential areas. He commented on possible solvent emissions. Scott Milton, 2965 Edward Street North, said the proposed road is not a necessity for the Toyota dealership business. He said the trucks can readily access the dealership from Highway 61, Mr. Milton expressed opposition to the zoning change because it is abutting residential property, but he was not against the proposed auto uses along Highway 61. Frank Lockman of 1131 Lydia Street thought traffic control at Highway 61 and Beam Avenue should be addressed. He mentioned the numerous cars being test- driven through the nearby residential neighborhood. Mr. Lockman said he could foresee, in the future, the remaining lot in this commercial development being purchased by Toyota. He thought this would result in continuous traffic back and forth across Beam Avenue between the dealership and the auto service center. Mr. Lockman was concerned that the city allowed this large residential development with homes that have a median worth of $200,000 in this area and did not provide sidewalks or suitable access to facilities on the east side of Highway 61. Brad Benson, 2898 Duluth Street North, had two comments. He felt the driveway, "a convenience," would result in property value decreases for the neighboring residents, and that the driveway would be used for employee parking by the Toyota dealership. Currently, cars are being parked on this vacant lot. Arnold Goranson, 1161 Beam Avenue was concerned about the driveway and suggested that it be used only as a fire lane. Commissioner Kopesky speculated about dividing 1241 Beam Avenue along the lot line of 2911 Highway 61 and then doing a zone change for the north portion in order to satisfy the 350 -foot setback requirement for the building. Associate Planner Roberts calculated the distance and determined that this lot division would not provide the necessary setback. Commissioner Thompson asked why a zone change was not requested for the parcel behind 2986 Duluth Street, now zoned R -1, that is included in this project. Ken Roberts said staff felt that since the project site as a whole was used for shore land calculations and impervious surface requirements, including this portion which was not proposed for development, rezoning was not an issue. Planning Commission -3- Minutes of 02 -03 -97 Commissioner Rossbach thought the roof equipment should be screened. Mr. Lockman discussed the road proposed to be south from County Road D to the location of Lydia Avenue and then east to Highway 61. Mr. Florczak asked the planning commission to reject staff recommendations. He felt the findings for a conditional use permit were not sufficiently researched. Marilyn Vars, 1140 Beam Avenue, agreed with Mr. Florczak. She said there were too many unanswered questions about this proposal. Since there were no further comments, the public hearing was closed. Commissioner Kittridge felt other access options, rather than the proposed driveway off Beam Avenue, should be explored. Commissioner Pearson agreed with Mr. Kittridge. He was uncomfortable with the driveway and the traffic crossing so close to the intersection of Beam Avenue and Highway 61. Commissioner Thompson preferred to have this application tabled for resubmission. He thought some issues were not considered adequately. Steve McDaniels, the applicant, said he would be agreeable to allowing a future developer of the corner property to use his driveway for access to Beam Avenue. Commissioner Kittridge moved the Planning Commission recommend denial of the resolution which would approve a land use plan change from R -1 (single dwelling residential) to M -1 (light manufacturing) for 1241 Beam Avenue. Commissioner Rossbach seconded. The commission and staff discussed reasons for denial and the manner in which the motion should be worded. Commissioner Kittridge withdrew his motion. Commissioner Rossbach withdrew his second. Commissioner Kittridge asked if the commission was in favor of denying access on the south end and causing access to be at the north end. Commissioner Rossbach felt it was necessary to make a point that this proposal meets current code and the commercial property study. Commissioner Thompson suggested a variance to the 350 -foot setback requirement for the proposed building on Lot 1. This would,allow the building to be built but still prohibit access from the south end. Commissioner Pearson thought the residents might prefer a lesser setback from the whole north /south R -1 line if it meant the setbacks from Highway 61 would allow a frontage road to these businesses. Commissioner Rossbach moved the Planning Commission recommend: A. Adoption of the resolution which approves a land use plan change from R -1 (single dwelling residential) to M -1 (light manufacturing). Approval is based on the following reasons: 1. with proper screening, it would be consistent with the comprehensive plan's goals and policies. 2. with the proposed driveway, this site would serve as a transitional use between the abutting single dwellings to the west and the light manufacturing property to the east. 3. The M -1 classification would be compatible with the commercial development to the south and east. 4. The applicant does not propose to construct a building on this lot. 5. Building construction on this lot cannot take place without the city council granting a conditional use permit because of the proximity to residential property. Planning Commission -4- Minutes of 02 -03 -97 B. Adoption of the resolution which approves the zone change from R -1 (single dwelling residential) to M -1 (light manufacturing). Approval is based on the findings required by code in addition to the following reasons: 1. This site would serve as a transitional use between the.abutting single dwellings to the west and the light manufacturing property to the east. 2. The M -1 classification would be compatible with the commercial development to the south and east. 3. The applicant does not propose to construct a building on this lot. 4. Building construction on this lot cannot take place without the city council granting a conditional use permit because of the proximity to residential property. C. Adoption of the resolution which approves a conditional use permit for construction of a building for automotive repair between Gulden's Roadhouse and Beam Avenue (referred.to as Lot One on the plans dated December 13, 1996). Approval is based on the findings required by the code and subject to the following conditions: 1. All construction shall follow the site plan approved by the city except of the north /south driveway from Lot 1 crossing 1241 Beam Avenue. The applicant shall seek alternate means of emergency access to this site. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The property owner shall record cross easements before obtaining a building permit. These cross easements shall be between the owners of Lot Two, Lot Three and Gulden's Roadhouse. 5. There shall be no refuse or vehicle parts of any kind (new or old) stored outside unless in a screening enclosure. Plans for screening enclosures shall be submitted to staff for approval of placement and design. 6. There shall not be any outside storage allowed of any new materials without city council approval, except the parking of new vehicles. 7. The deed must be recorded creating this lot before the conditional use permit resolution can be recorded and considered valid. D. Adoption of the resolution which approves a conditional use permit for construction of a building for automotive repair between Gulden's Roadhouse and Beam Avenue (referred as Lot Two on the plans dated December 13, 1996). Approval is based on the findings required by the code and subject to the following conditions: 1. All construction shall follow the site plan approved by the city except for the north /south drive from Lot 1 to Beam Avenue crossing 1241 Beam Avenue. The developer should seek Planning Commission -500 Minutes of 02 -03 -97 alternate means of emergency access to the site. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The property owner shall record cross easements before obtaining a building permit. These cross easements shall be between the owners of Lot Two, Lot Three and Gulden's Roadhouse, 5. There shall be no refuse or vehicle parts of any kind (new or old) stored outside unless in a screening enclosure. Plans for screening enclosures shall be submitted to staff for approval of placement and design. 6. There shall not be any outside storage allowed of any new materials without city council approval. 7. The deed must be recorded creating this lot before the conditional use permit resolution can be recorded and considered valid. E. Adoption of the resolution which vacates the ponding. easement north of 2889 Highway 61. It is in the public interest to vacate this easement. This vacation is subject to the property owner meeting the following conditions: 1. Rededicating a new easement configuration that fits in with the proposed land development. 2. Submitting a drainage plan for the new pond location that includes the following items: a. Runoff calculations to ensure that the proposed pond provides the required holding capacity of 8.67 acre feet with a 48 CFS (cubic feet per second) outflow. b. Connection of the site drainage to the existing 44 -inch outlet pipe at Beam Avenue. c. Preventing any drainage from going onto the Highway 61 right -of -way, unless allowed by a permit from the Minnesota Department of Transportation. d. Compliance with all city drainage requirements, subject to the city engineer's approval. 3. Dedicating a new ponding easement and constructing the pond before the city issues a building permit for this property. These items must be completed before the city records the vacation resolution for the old easement. If the pond is not built, the property owner must provide escrow to ensure its construction. The city engineer shall determine this amount. F. Approval of the lot split creating Lots One through Three as shown on the site plan date- stamped December 13, 1996. This lot split approval is subject to: 1. The property owners of each lot recording cross easements for traffic flow before obtaining a building permit. These cross easements shall be between the owners of Lots One, Two and Three and Gulden's Roadhouse. Planning Commission -6- Minutes of 02 -03 -97 2. The deeds must be recorded creating these lots before the conditional use permit resolutions can be recorded and considered valid and before building permits will be issued. Commissioner Pearson seconded. Commissioner Kittridge proposed a friendly amendment to strike, "with the proposed driveway" from A. 2. Commissioner Rossbach agreed. Commissioner Frost had a problem with rezoning and changing the land use plan for 1241 Beam Avenue. His preference was to leave this tot Zoned R -1. Ayes -4 commissioners Nays ---5 commissioners The motion failed. Commissioner Frost moved the Planning Commission recommend: C. Adoption of the resolution which approves a conditional use permit for construction of a building for automotive repair between Gulden's Roadhouse and Beam Avenue (referred to as Lot one on the plans dated December 13, 1996). Approval is based on the findings required by the code and subject to the following conditions: 1. All construction shall follow the site plan approved by the city except for the north /south drive from Lot 1 to Beam Avenue crossing 1241 Beam Avenue. The developer should seek alternate means of emergency access to the site. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The property owner shall record cross easements before obtaining a building permit. These cross easements shall be between the owners of Lot Two, Lot Three and Gulden's Roadhouse. 5. There shall be no refuse or vehicle parts of any kind (new or old) stored outside unless in a screening enclosure. Plans for screening enclosures shall be submitted to staff for approval of placement and design. 6. There shall not be any outside storage allowed of any new materials without city council approval, except the parking of new vehicles. 7. The deed must be recorded creating this lot before the conditional use permit resolution can be recorded and'considered valid. D. Adoption of the resolution which approves a conditional use permit for construction of a building for automotive repair between Gulden's Roadhouse and Beam Avenue (referred as Lot Two on the plans dated December 13, 1996). Approval is based on the findings required by the code and subject to the following conditions: Planning .Commission -7- Minutes of 02 -03 -97 1. All construction shall follow the site plan approved by the city except for the north /south drive from Lot 1 to Beam Avenue crossing 1241 Beam Avenue. The developer should seek alternate means of emergency access to the site. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one yea All construction shall follow the site plan approved by the city except for the north /south drive from Lot 1 to Beam Avenue crossing 1241 Beam Avenue. The developer should seek alternate means of emergency access to the site. The director of community development r. 3. The city council shall review this permit in one year. 4. The property owner shall record cross easements before obtaining a building permit. These cross easements shall be between the owners of Lot Two, Lot Three and Gulden's Roadhouse. 5. There shall be no refuse or vehicle parts of any kind (new or old) stored outside unless in a screening enclosure. Plans for screening enclosures shall be submitted to staff for approval of placement and design. 6. There shall not be any outside storage allowed of any new materials without city council approval. 7. The deed must be recorded creating this lot before the conditional.use permit resolution can be recorded and considered valid. E. Adoption of the resolution which vacates the ponding easement north of 2889 Highway 61. It is in the public interest to vacate this easement. This vacation is subject to the property owner meeting the following conditions: 1. Rededicating a new easement configuration that fits in with the proposed land development. 2. Submitting a drainage plan for the new pond location that includes the following items: a. Runoff calculations to ensure that the proposed pond provides the required holding capacity of 8.67 acre feet with a 48 CFS (cubic feet per second) outflow. b. Connection of the site drainage to the existing 44 -inch outlet pipe at Beam Avenue. c. Preventing any drainage from going onto the Highway 61 right -of -way, unless allowed by a permit from the Minnesota Department of Transportation. d. Compliance with all city drainage requirements, subject to the city engineer's approval. 3. Dedicating a new ponding easement and constructing the pond before the city issues. a building permit for this property. These items must be completed before the city records the vacation resolution for the old easement. If the pond is not built, the property owner must provide escrow to ensure its construction. The city engineer shall determine this amount. F. Approval of the lot split creating Lots One through Three as shown on the site plan date - stamped December 13, 1996. This lot split approval is subject to: Planning Commission -8- Minutes of 02 -03 -97 1. The property owners of each lot recording cross easements for traffic flow before obtaining a building permit. These cross easements shall be between the owners of Lots One, Two and Three and Gulden's Roadhouse. 2. The deeds must be recorded creating these lots before the conditional use permit resolutions can be recorded and considered valid and before building permits will be issued. and grant a variance for the proposed building on Lot 1 from the 350 -foot setback requirement from 1241 Beam Avenue to whatever distance is needed. Commissioner Rossbach seconded. Commissioner Kittridge asked about the necessity of acting on items A and B of the staff recommendation. Chairperson Fischer said these items would be addressed after voting on Mr. Frost's motion. Ayes —all The motion passed. Commissioner Kittridge moved the Planning Commission recommend denial of Items A and B of the staff recommendation because they are not consistent with the comprehensive goals and policies. The commission also feels that Items A and B would not serve the best interests of the community. Commissioner Rossbach seconded. Ayes all The motion passed. MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA JANUARY 28, 1997 VI. DESIGN REVIEW A. Auto Repair Facilities on Highway 61, North of Beam Avenue —Rick LaMettry and Steve McDaniels Richard LaMettry, one of the applicants, was present at the meeting. Mr. LaMettry said he had no questions about the proposed recommendations. Tom Ekstrand, associate planner, clarifed the building colors for the board. Mr. Ekstrand also presented the staff report. Mr. LaMettry then answered questions from the board. He explained that one building would be a light beige and the other would be a two-tone, darken brown. According to Mr. LaMettry, the windows on the side of the detail building are actually the some size as the windows on the panels of the overhead doors. Chairperson Erickson then asked about the landscaping plans. Mr. LaMettry said Lot 1 will need some fill and Lot 3 will probably be cut and then tapered out and up to the residential area behind the building. At the south end of Lot 1 there will be a narrow retaining wall about one and a half feet high. It is planned that the rainwater from the roof will god through outside Community Design Review Board -2- Minutes of 01 -28 -97 drains to the parking lot and then to the NURP pond at the back of Lot 1. One building will be internally drained. Mr. LaMettry was agreeable with providing whatever type of lighting the city requires. Boardmember Robinson referred to the neighbors' concerns about an increase in traffic. Because of this apprehension, Mr. Ekstrand said staff recommended placing the driveway as far to the easterly line as possible and adding screening Chairperson Erickson thought lining up the proposed driveway off Beam Avenue with the existing driveway at the Toyota dealership would add less congestion.. Other driveway options were discussed that would be feasible .without having headlight disturbance to the neighboring residents. Secretary Ekstrand referred the applicant's concerns about the utility requirements to the city engineer. Mr. LaMettry said the shop would be open until 7 p.m. daily but closed on Saturday. He said an air changeover system, with a 12 -18 inch parapet, may need to be placed on the roof of the building. Landscape plans will be submitted to the board for approval. Boardmember Vidyashankar moved the Community Design Review recommend: G. Approval of the plans date - stamped December 13, 1,996 for two automobile - repair facilities (Lots One and Two as shown on the plans). (These conditions of approval apply to both buildings, unless otherwise noted.) Approval is based on the findings required by the code and subject to the property owners doing the following: 1. .Repeat this review in two ,years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a. Provide a grading, drainage, utility and erosion control plan to the city engineer for approval. The erosion control plan shall comply with ordinance requirements. The grading /drainage plan shall comply with all city drainage requirements and include the following: (1) Runoff calculations showing that the proposed pond would provide the required holding capacity of 8.67 acre feat with a 48 CFS (cubic feet per second) outflow. (2) Connection to the existing 44 -inch outlet pipe at Beam Avenue. (3) No drainage shall be shown onto the Highway 61 right -of -way, unless allowed by the Minnesota Department of Transportation (MnDOT). b. Provide a plan for the city engineer's approval that provides for a significant man - made facility for reducing storm water flow or the treatment of runoff for nonpoint source water pollutants to qualify for an impervious surface area bonus. c. Provide evidence that cross easements have been recorded for the cross flow of traffic between proposed Lots One, Two and Three and Gulden's Roadhouse. Community Design Review Board -3- Minutes of 01 -28 -97 d. Submit revised landscaping and screening plans for approval by the community design review board that include the following items: (1) Shows screening on the west side of the parking lots and the Beam Avenue driveway that meets the code requirements for a visual screen that is at least six- feet -fall and 80% opaque upon installation. (2) Lists all proposed plant materials and their sizes. (3) Shows all trees that would be removed and preserved — specifically showing what is proposed for the evergreen trees on the site and on the highway right -of -way. (4) Shows what areas will be sodded or seeded. e. Submit a lawn - irrigation plan to staff showing the location of sprinkler heads on all landscaped areas. (code requirement) f. Submit a revised site plan for staff approval showing the following: (1) Deletion of the triangular- shaped island at the proposed Highway 61 driveway. (2) Connecting the north/south drive along the highway frontage with the Gulden's Roadhouse parking lot. This connection shall be made whether Lot • Three is developed or not. (3) A 15 -foot setback for all parking lots and driveways from the highway right -of- way. (4) Handicap parking spaces and ramps in compliance with Americans with Disabilities Act (ADA) requirements. (5) Parking space dimensions that comply with city code. (6) Removal of the curb projections in front of the body shop building by the Highway 61 access driveway. (7) Straightening the north/south driveway by the highway. (8) Addressing the body shop door that is shown opening onto a grass area. (9) Deleting the landscaped island between the buildings on Lots One and Two. This driveway should then be narrowed to 24 feet. (10) Relocating the driveway from Beam Avenue to the east side of the site. 0 Community Design Review Board -4- Minutes of 01 -28 -97 3. Complete the following before occupying the building: a. Rep!ace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. Seeding of the Highway 61 boulevard is allowed if required by the Minnesota Department of Transportation. c. Complete all landscaping and screening. d. install a right -turn lane on Highway 61, subject to the approval of the Minnesota Department of Transportation. e. Install reflectorized stop signs at both exits, a handicap- parking sign for each handicap- parking space and addresses on the buildings. f. Paint all rooftop mechanical to match the uppermost part of the buildings. Painting is required in lieu of visual screens around the rooftop equipment. g. Construct trash dumpster enclosures for any outside trash or old -parts storage. The design and placement of trash enclosures shall be subject to staff approval. h. Install and maintain an in- ground sprinkler system for all landscaped areas. 1. Construction of the north /south driveway along the west side of the highway with the Gulden's Roadhouse parking lot. j. All parking lots and driveways shall have six- inch -tall concrete curb and gutter. 4. This approval does not include any part of Lot Three. The development of Lot Three is subject to the full submittal requirements and review process at the time a specific development is proposed. 5. if any required work is not done, -the city may allow temporary occupancy if : a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. 6. The body shop must meet all Minnesota Pollution Control Agency requirements. 7. All work shall follow the approved plans. The director of community development may approve minor changes Soardmember Robinson seconded. Ayes --all The motion passed. AGENDA ITEM AGENDA REPORT TO: Michael A. McGuire, City Man ger FROM: Joel Hewitt, Fire Chief RE: AERIAL APPARATUS REPAIR DATE: February 19, 1997 Action b Endorse Modified ♦ ' i y t Dat O�11 n �v� t M� i �unYY� INTRODUCTION November 12, 1997, the City Council approved $60,315 to fund transportation costs and repairs to the L.T.I. aerial ladder (agenda report attached). DISCUSSION I received correspondence from L.T.I. on additional items to be repaired that were found during an inspection by Aerial Inspection, Inc. once they disassembled the apparatus. The total of the additional items is $15,166 bringing the project to an estimated $65,354. I am currently negotiating with L.T.I. to cover these estimated costs. I will discuss the outcome Monday evening. These repairs must be made for the device to be certified for use. RECOMMENDATION My recommendation is for the City Council to approve additional funding for the aerial apparatus as presented by the Fire Chief. c: City Clerk 02/03/97 12:47 SIMOH LT EPHRATA� PA. 17522 002 P R O , POSAL #2738 Februar 3, 1997 Chief Joel H. Hewitt Cit of Maplewood Fire Department 1830 East Count Road 13 Maplemook MN 55109 REFERENCE: Repairs to Simon; Aerial Tower 0741681 Found Durin Aerial Certification Dear Joel: NORTH AMERICAN FIRE Simon Ladder Towers, Inc,, 64 Cocollco Crook Road Ephrata, PA 17622' USA Telephone (717) 859-1176 Facsimile ( 717) 859-2774 The followin are additional repairs that lin at were found dur the aerial inspection b the Testin ornpan These repair will e re to issue an arflat certification. Cs b I. The PTO siolenoid valve for rn the trausinission leaks at the H hose connection located on the bracket inside the left do box. ( b ) The left front telescupc 8 oil the outrigger valve bank-, ( c ) The ri front, left front and ri rear outri j ack c have shaft seal leaka ( d ) The 3/4" h hosc located on tbr, front. side of tbr, ladder blockin solenoid valve leas luaka ( e ) The ri swin spool up the ladder valve bank has leaka ( t ) The left platform levelin c is leakin from the shaft seal. Labor - 36 HR S. @ $65/HR' $ 2,340. mate;rial . $. 638900 2. The 3/8" h hose connected to the relief valve ad to the blockin valve has a bul at the crimp. It IN niarktd. Labor - I R. 0 $65/HR $ 65.00--- Material $ 50,00. 3. The left electrical line when the ladder is full retracted has its casin d It is located at run #16. It is marked. The "keps" must be replaced in the P rimar y chain drive sprockets on the left and ri sides. There, is evidence of worn ke The left side brake rod for the extension/retraction s is bent. It must be replaced. Labor - 13 HR S. Q0 $65/HR $ 845.00 -- Material $ 1,126.00 M 11 mr ; Ah,,ksimon=.'-1 02/03/97 12:48 SIMOH LT EPHRATR o PA. 17522 003 Chief Joel K Hewitt City of Maplewood Fire Department Proposal #2738 Februar 3, 1997 Pa 2 of 4 k kWM&A&9A I * O �0 'r- N 4. The main rellef valvc operatin pressure 'is 2750 PSI. The recomme nded iniz iD sure is too h ia h , It inus• be ores m-e Is 2500 PSI. The onerad re corrected. NO CHARGE 54 There is a rnalfuyiaion in the extension brakin s When the ladder is extended, there is a monientar relcase of the brakin s while, performin another function,, For example, if the ladder 'is extended to 60 feet and the swin function is activated, the ladder will drift in momentaril The activation of another function releases thr, brnkcs. This condition inust. be corrected as per the manufacturcr'.1s written reconimendations. • TIME & MATERIAL 6. While opeu-atin the aerial swin drive function, power was lost momen tarfl to the. P hand controls. This is an indication of a malfunctionin electrical collection rin NOTE: Che� k the electrical rin wirin and the electrical oollector rin contacts should be cleaned. Labor - 7 IRS ( $65/HR $ 455100 7. There 'is a ma diffeirmce in tbe, ri and left swin function tinier. The are not within tolerance. 1.. ft swin time I's 106 seconds and ri swin time is 130 seconds, Variation in swin times should not. be g reater than 10% of tire, fastest time. - U Swin Time: 106 seconds Ri Swin Timc; 130 seconds 10% of 106 is 10.6,%.,vk;unds Variation is 24 seconds Labor - 5 HRS 0 $65/HR $ 325 * 00 matcrial $ 435400 8. The rotatkni bearin up and down pla was measured to be 0.061' at the front of the bearin This is above the allowable tolorance and should be repaired as per the, manufacturer's written. recc-miniendations or verified as acceptable. INCLUDED IN ORIGINAL QUOTE 9. The irmer-mid ladder slip tubes should be cleanrd and painted. Labor - 12 HRS a $65/HR $ 780.00 Material, $ 100*00 02/03/97 12:48 SIMON LT EPHRATA � PA. 17522 004 'Chief Joel H. Hewitt Cit of Maplewood Fire DeparMent Proposal #27-18 Februar 3, 1997 Pa 3 of 4 4 1. 0, The ri orbit motor for tbo cxtensionAretraction s is devel in shaft sea) weepa Labor - 5 HRS @ $65/HR Material 11. Replace all the levelin hoses froji). turntable to the. aerial ladder. Labor - 10 HRS @ $65/IiR Material 1.2, The water swivel does not turn at. the tumtable. The P ipe turns inside the victaulic couplin This is an indivation that the water swivel needs to be rebuilt. Labor - 8 HRS @ $65/HR 13. The aerial has no ladder hold down, Nced to histal) h hold down valve to ladder new cradlei, Labor - 8 HRS CC $65/HR, matc-hrial 14. The control cable betwccn the aerial ladder and turntable. 'is torn in three differew places and needs to be replaced. Labor - 6 HRS ( $65/HR Material 15. The sheave wheels on. dir, end of n laddcr section are broken and need to be replaced. Labor - 5 HR $645%R/H1 matcrial 16. Perform of line. oil filtration s due to the hi copper present in the oil anal report attached $ 325.00 $ 100.00 $ 650.00 $ 1 02.00 ,$ 520-00 $ 250-00 $ 520oOO $ 56►.00 $ 390.00 $ 651,00 $ 325.00 $ 175 .00 850.00 02/03/97 12:48 SIMON LT EPHRATA a PR. 17522 005 A 'Chl*ef Joel H. Hewitt p it y it of Maplewood F1're Departm Proposal #2738 Februar 3, 1997 Pa 4 of 4 att .e vjjt n s we ma co * complete the additional work and 'please si and return tj).js proposal to m 10 issue an Aerial Certification. Best Re SIMON LADDE R TOWERS, ANC, Robert 13. Gra Ie Service Representativ ce SaL e RBG/aw ACCEPTED BY C,*t of Maplewood Fire Deparunent TITLE: DATE: 7 RE: AERIAL APPARATUS REPAIR DATE: November 4, 1996 INTRODUCTION The City of Maplewood possesses two aerial fire apparatuses. One is a 1969., 75 -foot snorkel and the second is a 1977 L.T.I. 85 -foot platform. The National Fire Protection Association (N.F.P.A.) Standards mandate annual testing of aerial components of apparatus for structural integrity. As a result of the 1995 testing process, several deficiencies were found on the L.T.I. platform. - A second inspection was done by L.T.I. factory service .representatives that verified the findings of the NFPA test process. The deficiencies were found with the components of the aerial device itself, and if continually used, it could result in structural failure causing the aerial device to collapse. With this information, the apparatus was placed out -of- service April 4, 1996. DISCUSSION Now that the Fire Departments have agreed to become a municipal department, providing direction for the fire service in Maplewood, focus can be made on the repair of this apparatus. Discussions were held with the chief s staff and the apparatus committee regarding what path to take with this issue. We discussed several.paths as follows: 1. Replace the apparatus at a cost of $549,000 to $649,000. 2. Rebuild the entire apparatus at a cost of $377,000. 3. Repair the apparatus at a cost of approximately $50,000. Deciding is difficult because of the age of the apparatus. This apparatus will be 20 years old next year. The amount of repair ($60,000), will not increase the value of the apparatus, it will only maintain it. The apparatus, in its present condition, could not be sold or traded to anyone other than the original manufacturer who could make the repairs. It is the consensus of the 11 member chief s staff and myself to recommend repairing the apparatus. Option 1. To replace the apparatus at a cost of approximately $649,000 would be detrimental to any funding source because it is not a planned expenditure. Option 2. This option looked very attractive at first, but when the apparatus is rebuilt,�� �it would become heavier and. road performance could be reduced. With this possibility, no guarantee given on performance, the cost of $377. and the possibility of returning for an additional expenditure of a new power plant at approximately $50,000, 1 1 o : -thin option would not be- good because we would be approaching replacement cost. Considering the time and cost, repairing the vehicle makes the most sense with the cost at $50,000 and the apparatus back in- service in three months, compared with $649,000 and having a ladder in eight to 18 months. The current estimate (attachment one) from L.T.I. (the original manufacturer), is for $42,558. The factory representative suggests a 10% cushion be built into the project to fund any additional, unforeseen items once the apparatus is being repaired, bringing the cost to $46,814. With the scope and the engineering of the repairs, and to insure the continuation of product liability on the apparatus, the original manufacturer, L.T.I., is the only repairer for the project. L.T.I. is the only vendor for the parts and engineering to do the repair (see attachment two). With having only one manufacturer available with the capability to repair this apparatus, a formal bid process is not required pursuant to MN State Statutes 471.34 and 471.35. Our City Attorney has reviewed this (see attachment three). Additionally, this apparatus will need to be transported to and from the L.T.I. facility in Ephrata, Pennsylvania by flatbed trailer truck at estimated cost of $13,500 round -trip. Currently, additional estimates are being solicited and also the possibility of firefighters driving the apparatus there to reduce this cost. To conclude, the repair on this is high priority. The apparatus is an essential piece in our response to multi - family, retail and.. commercial occupancies. This response now relies on the one remaining aerial apparatus. This situation does not put the public in any danger because the Department has the availability of aerial apparatuses from adjoining communities. However, having the capability of our two available, will restore the most expedient response of our total capabilities to the requesting public. RECOMMENDATION To approve $60,315 to fund the repair and associated cost of transporting the 1977 L.T.I. aerial ladder apparatus. I recommend funding from the continency account per the Finance Director. c: City Clerk AGENDA N 0. --mT`0 ot, AGENDA REPORT DATE.- Februar 18, 1997 TO: Michael McGuire, Cit Mana FROM: Michael P. R Chief of Police" RE: Revision to Zonin Ordinance Definition - 2nd Readin INTRODUCTION: With re to Maplewood zonin ordinances, a proposed revision concernin livestock was introduced at the previous meetin of the Cit Council. Followin . received at that meetin the proposed revision has been chan and is herewith submitted for the second readin DETAILS: 1. The definition of livestock proposed for inclusion, in § 36-6 has been chan to include reptiles. 2. The word, "poultr is removed from the definition of livestock and defined separatel within § 36-6. 3. § 36-66 of the zonin ordinances is revised to include keepin or handlin of poultr as a prohibited act for pre zoned R-I ( Sin g le Dwellin RECOMMENDATION: It is recommended that the Council approve the second readin of the revised ordinance, as follows: See. 36-6. Definitions. [ To this section are added the followin definitions]- Livestock. Horses, cattle,, mules, asses, g oats, sheep, swme, buffalo, rabbits, llamas, ostriches, reptiles, g enetic h of the fore and other livin animals usuall kept for a g riculture, husbandr or the production of edible or salable b This definition shall be expressl construed as havin no application to the ownership or disposition of animals addressed in Chapter 7 of this Code of Ordinances. PouLtr Domestigated birds that serve as a source of e or meat and that inclu ammonia commercially imDortant kinds chicken, tur s ucks, geese, t 2gafomd. D g eons, pheasants and others. Subj: - Revision to Zonin Ordinance Definition - 2nd Readin Pa 2 Date: 18 Feb 97 See 36-66. Uses, (c) Prohibited uses. The followin uses are prohibited. (1) The raisin or handlin of livestock, poultry or animals causin a nuisance, except for licensed kennels. .r 1000W MEMORANDUM TO: Mike McGuire, City Manager FROM: Karen Guilfoile, City Clerk DATE: February 19, 1997 RE: Lawful Gambling License Application Introduction During the January 27, 1997 Council Meeting, an application received from the Royal Guard Jr. Drum & Bugle Corps to operate a pull tab gambling operation at Gulden's Roadhouse, 2999 N. Highway 61 was denied. On January 28, 1997 a letter was received from the Royal Guard Jr. Drum & Bugle Corps requesting the opportunity to address the Council regarding this issue. Background After doing an investigation on the applicant, Kathleen Kirchoff, and the organization, all of the background checks were clear. However, according to City Ordinance Sec. 15 -37 (2), the organization must have been in existence in Maplewood for a least three years, had an office, and held regular monthly meetings in the city. In addition, the organization needs to demonstrate that it has "performed substantial services within the city or on behalf of the residents of Maplewood." Police Chief Ryan denied the application based on the information submitted to him contending that the requirements of the ordinance were not fulfilled. After receiving additional information from the applicant Police Chief Ryan still recommends denial. Recommendation I recommend the applicant be given the opportunity to address council but the request be denied at this time due to their inability to meet the requirements of the ordinance. Few il AGENDA REPORT To: City Manager Michael McGuire From: Chief of Police Michael P. Ryan Subject: Lawful Gambling License Application - Royal Bugle Corps Date: January 9, 1997 Introduction n d o n i r .............,.... _.. ly! o d i fi. Da t, c,y Guard Jr. Drum & An'organization by the name of Royal Guard Jr. Drum & Bugle Corps has submitted an application to operate a pull tab gambling operation at Gulden's Roadhouse, 2999 N: Highway 61. Background An investigation has been done.on the applicant, Kathleen Kirchoff, and the organization. All..of the background checks are. clear. According to City Ordinance Sec. 15 -37 (2 ), the organization must have been in existence in- Maplewood.for at least three years, had an office, and hold regular monthly meetings in the City. In addition, the organization needs to demonstrate that it has ".performed substantial services within the City or on behalf of residents of Maplewood." In reviewing the.gambling license application, the listed address of the organization is in St. Paul rather than Maplewood. It appears from the roster of members. of the organs zat.i.on that there is only one Maplewood resident listed. That Maplewood resident is the gambling manager and would appear to be using her address as a means of fulfilling the requirement of the organization holding an office in Maplewood. Recommendation I would recommend denying the application unless the applicant can provide proof that the organization fulfills the requirement of the ordinance, Action Required Submit to the City Council for their review and handling. MPR: js cc 97- 000366 City Clerk Gambling File January 28, 1997 Karen Guilfoile City Clerk. Maplewood City Council Members City Management Staff Maplewood Municipal Building 1830 E County Road B Maplewood Minnesota 55109 To Whom It May Concern: On January 27, 1997, The Maplewood Consent Agenda was to act on Item #4: Charitable Gambling License Application: Royal Guard Jr. Drum & Bugle Corps. The request was denied however when it was said that this organization did not meet the requirement of the statutory regulations of Maplewood. I was present during the meeting and wanted to fill in some of the blanks if given the opportunity however, not knowing how to get the councils attention I did not address the issue nor answer any questions members may have had. I would like the opportunity to answer questions and to address some of the concerns Police Chief Ryan expressed. 1. Our organization has met in Maplewood since April of 1992 on a consistent basis. Our meetings are held in members homes, primarily since our Board of Directors is not a large group. The Gambling Committee meets monthly also but consists of even a smaller group of people. Our minutes have been kept. on a continual basis to fulfill statutory requirements of the Minnesota Gambling Board. Our minutes can be supplied but the location is not part of the requirement. I was the President of this group for approximately 8 years. We have utilized Charitable gambling as a fundraising method since 1989. I stepped down as President in 1994 to become the Licensed Gambling Manager for the organization: My address was Maplewood and this was the recognized address for the organization. We have been meeting at the Maplewood Community Center for the past several months because our Instructors have been working on developing a community relationship within Maplewood. Our group is a small one that was initially started in the Frogtown area of St. Paul. we formed a cooperative effort with a recreation center and recruited from the area. Because we do summer parades and compete at schools in the Winter throughout the Metro area, we have recruited members from all areas of the Cities. Our Directors Tom Ramlow and Sarah Anderson have been working with the Maplewood Recreation Center to instruct for this program with community youth. We currently have been using Carver for practices. This is not a school activity since budgeting has dropped in the school districts this activity is considered a "frill". However, this is a "lifetime" activity, one that teaches values, team work and leadership. Youth that have participated in this activity are well disciplined and exhibit more maturity than others their age. In other words, it is not only un it shapes es p their lives. Through the use of music the youth learn choreographed movement for Color Guard and are taught drum and brass instrument use. There is no criteria or special skills needed to join. Our group "gives back" to the community with volunteer hours. Adopt a Hiway in Maplewood (Hwy 3 6) is our area and has been for approx. 6 years. We help other org ations do fundraising by performing or just plain sweat equity. We participate in the White Bear Ave. Festival, North St. Paul festival, Stillwater, Forest Lake, Winter Carnival and many many more area celebrations. We have sponsored National Night Out Against Crime in St. Paul and sponsored festivals in other areas that required planning and organizing events. We have donated thousands of dollars from our charitable gambling to youth groups within the City of Saint Paul and can do the same for Maplewood if given the chance. In Maplewood's City Codes Section 15 -37 Conditions, it states: "2. No organization shall be eligible for a gambling license unless, for the three (3) years immediately preceding the date of application, it has had an office, holds regular monthly meetings in the city, has fifteen (15) active members, and demonstrates that durin g that period. it has performed substantial services within the city or on behalf of residents of Maplewood;" Our group fits the city's requirements. We have 15+ members from all over, but some of the families of the older members are residents of Maplewood. Since 1992 we have met on a consistent basis every month in the City of Maplewood. The Gambling Committee members also meet monthly in Maplewood. In November, we began meeting at the g g Recreation Center and sponsored a Craft Show at the Center. The Center Management has approached us to sponsor several shows a year at the Center. We have a storage locker in Maplewood that stores our equipment and have for approx. 4 years. We would appreciate the opportunity to address you and answer questions you may pose to us in order for you to understand our group. Our preliminary talks with the management of Gulden's were sincere in that we meet the requirements. Royal Guard Jr. Drum &Bugle Corps Board of Directors icome" / MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Tax - Forfeited Properties DATE: January 22, 1997 INTRODUCTION City staff is recommending that Maplewood acquire use deeds for three tax- forfeited properties. The first property is south of the house at 1712 Beaumont Street (north of Larpenteur Avenue), the second is behind the house at 1839 Frank Street south of Gloster Park, and the third is on the south side of Minnehaha Avenue east of Femdale Street. (See the maps on pages 3 through 8.) if the city does not apply fora use deed, the county, will try to sell each of these properties. A use deed would cost the city about $26.15 for each property plus any lost assessments. BACKGROUND On August 30, 1996, the former owners of these properties forfeited them because they did not pay the real estate taxes. DISCUSSION Site One Site One is a .87 acre property with a low area that serves as a neighborhood ponding site. The director of public works said that the city should acquire this property for ponding and drainage purposes. If the city does not acquire this lot, the county would try to sell it. It is 138 feet wide by 275 feet deep (38,005 square feet). The adjacent property owner to the east on Jackson Street might want to buy this property to increase their site acreage for density calculation purposes. Acquiring this lot has a disadvantage -the city would not collect $2755.80 in assessments against the lot. Site Two Site Two is a .22 acres rectangular parcel fronting on the undeveloped Edward Street right -of- way and is directly south of Gloster Park. Maplewood has zoned this site R -1 (single dwellings). The director of parks and recreation said that the city should acquire Site Two for parks and Open space purposes. If the city does not acquire this property, the county would try to sell it. The owner might try to build on it by asking the city council permission to use the Edward Street right -of -way for a private driveway to the property. Acquiring this lot has a disadvantage —the city would not collect $200 in assessments against this lot. Site Three The third site identified by city staff for acquisition is a lot fronting Minnehaha Avenue east of Ferndale Street. Low ground and wetlands cover almost all this property. Maplewood would use this site for drainage and ponding purposes. If the city does not acquire this property, the county would try to sell it. The area of this lot is 35,700 square feet (.82 acres), almost all of which is low ground and wetland. Acquiring this lot has a disadvantage —the city would not collect $130.62 in assessments against this lot. COMMISSION ACTION On January 21, 1997, .the planning commission recommended that the city council adopt the three resolutions for the city to get use deeds for these properties. RECOMMENDATIONS A. Adopt the resolution on page 9. This resolution requests that the county convey Site One to the city for drainage and ponding purposes. B. Adopt the resolution on page 10. This resolution requests that the county convey Site Two to the city for parks and open space purposes. C Adopt the resolution on page 11. This resolution requests that the County convey Site Three to the city for drainage and ponding purposes. p:misc /usedeedIrnem Attachments: 1. Location Map - Site One 2. Property Line/Zoning Map - Site One 3. Location Map - Site Two 4. Property Line/Zoning Map - Site Two 5. Location Map - Site Three 6. ..Property LinelZoning Map - Site Three 7. Resolution —Site One 8. Resolution —Site Two 9 Resolution --Site Three 2 Attachment 1 A I B C to 2400N LITTLE CANADA se 49 IGH WAY DR. [376 25 uj J J pftaft ( 3 D 1� LARK AVE. w U VI K { CL LAU R I E RD. Q o �<v H W 0 z 0 LAUR • >- z �J O � C W Y COUNTY RD. X M I 26 O 0 C-) U it 49 UO � � 51 58 SAII LOCATION MAP SITE ONE 3 4 N 0 ... -:• •• ` ' ' .;;, h • v c� ELDI RIDGE AV E. 0 1 �' ~•' Sand •� •• `• . , y "f Lake vi (n z Q BELMONT LN. w t� Oehr{ine 0 L ke BELI' ,. J .. .. ►;,�• *::; {:�;:' :� - ,,..:.... . _ cn SKILLMAN AVE. w SKILLMAN ' SKILLMAN AVE. _E jX : C� Q W `f ;'• MT. VERNON w -� F z g cn •- • 3 .•r. r ;. • ,;,, ,,,, • = DOWNS AVE. a W MT. VERNON AV m m Z W ui • �/ ., • . " " • ••• 0 a Roselown w Edgerton Pork aC Lq C� Q (n Park ROSELAWN F-- o D BELLWOOD AVE. BELL WOO 0 26 AVE. BELLWOOD 0 m N SUMMER AVE. �...: w SUMMER w 0 1 3:- FENTON AVE. a � - ' ~ v z Q O z w o RIPLEY C � m CT. � v w . Y Western Hille N AVE. cn RIPLEY AVE. G s tew° w . 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' A #All I C 33 raj LaG• — f � .41 PROPERTY LINE /ZONING MAP SITE THREE e 4 N Attachment 7 RESOLUTION AUTHORIZING AN APPLICATION FOR CONVEYANCE OF TAX - FORFEITED PARCELS WHEREAS, the City of Maplewood has decided that the city needs the following- described tax - forfeited lands for drainage and ponding purposes: Saint Aubin and Dion's Rice Street Addition to the City of Saint Paul, Ramsey County, Minn., the west 1/2 of vacated alley accruing and fol subject to avenue, Lots 16 thru Lot 19, Block 1.4, (PIN 18- 29 -22 -34 -0076) and Saint Aubin and Dion's Rice Street Addition to the City of Saint Paul, Ramsey County, Minn., the west 112 of vacated alley accruing and fol,L Lot 20, Block 14, (PIN 18- 29 -22 -34 -0077) and Saint Aubin and Dion's Rice Street Addition to the City of Saint Paul, Ramsey County, Minn., the west 1/2 of vacated alley accruing and fol, Lot 21, Block 14, (PIN 18- 29- 22 -34- 0078) and Saint Aubin and Dion's Rice Street Addition to the City of Saint Paul, Ramsey County, Minn., the west 1/2 of vacated alley accruing and fol, Lot 22, Block 14, (PIN 18- 29- 22 -34- 0079). WHEREAS, the low area on these properties makes development of the site difficult. NOW, THEREFORE, BE IT RESOLVED, that the city council authorizes the Director of Community Development to apply for a use deed for said tax- forfeited Land for drainage and ponding. The Maplewood City Council adopted this resolution on 1 1997. 9 Attachment 8 RESOLUTION AUTHORIZING AN APPLICATION FOR CONVEYANCE OF A TAX- FORFEITED PARCEL WHEREAS, the City of Maplewood has decided that the city needs the following- described tax - forfeited land for park and open space purposes: Lakeside Park, Ramsey County, Minn., Lots 1 and 2, Block 1 (PIN 16- 29- 22 -42- 0073) WHEREAS, Maplewood needs more park land in this part of this city. WHEREAS, the property does not have frontage on an improved public street. NOW,. THEREFORE, BE IT RESOLVED, that the city council authorizes the Director of Community Development to apply for a use deed for said tax - forfeited land for parks and open space. The Maplewood City Council adopted this resolution on , 1997. 10 Attachment 9 RESOLUTION AUTHORIZING AN APPLICATION FOR CONVEYANCE OF ATAX- FORFEITED PARCEL WHEREAS, the City of Maplewood has decided that the city needs the following - described tax- forfeited land for drainage and ponding purposes; Farrell's Addition, Lot 4, Block 2, Ramsey County, Minn., (PIN 36- 29- 22- 11- 0010). WHEREAS, the wetland on this property makes development of the site difficult. NOW, THEREFORE, BE IT RESOLVED, that the city council authorizes the Director of Community Development to apply for a use deed for said tax - forfeited land for drainage, ponding and open space. The Maplewood City Council adopted this resolution on 1 19970 11 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST,. MAPLEWOOD, MINNESOTA JANUARY 21, 1997 D. Tax- Forfeited Properties Associate Planner Ken Roberts presented the staff report. _ Commissioner Frost moved the Planning Commission: A. Adopt the resolution which requests that the count convey Site One to the city for drainage Y Y Y e 9 and ponding purposes. B. Adopt the resolution. which requests that the count convey Site Two to the city for arks and Y Y y p open space purposes. C. Adopt the resolution which requests that the county convey Site Three to the city for drainage .and ponding purposes. y Y g Commissioner Ericson seconded. Ayes -all The.motion passed. T 4000 CITY OF r1vl��PL�vvooD 1830 E. COUNTY ROAD B MAPLEWOOD, MINNESOTA 55109 PARKS AND RECREATION DEPARTMENT 612 - 7704570 February 17, 1997 Dear Mayor and Councilmembers: In compliance with Article 11, Section 21 -20 of the Maplewood City Ordinance, the Parks and Recreation Commission hereby submits its annual report and 1997 activity plan. We reviewed the accomplishments of the past year and discussed the various programs and activities we wish to pursue in the coming year. Our continuing goal is promoting our city parks, open spaces, Community Center and maintaining a quality park system geared to the continually changing demographics of our community. We appreciate your past support and anticipate continued interaction between the City Council and Parks and Recreation Commission during 1997. We. also appreciate the support and assistance provided by the Parks and Recreation Department Director and his dedicated staff. Respectfully submitted, Peter Fischer, Chair Craig Brannon, Vice Chair Donald Christianson, Secretary Bonnie Qualley Carolyn Peterson Marabeth Timmers Rick Brandon Lori Mullen Audrey Duellman Equal Opportunity Employer MEMORANDUM TO: Michael A. McGuire, City Manager FROM: Bruce K. Anderson, Director of Parks and Recreation DATE: January 17, 1997 SUBJECT: Parks and Recreation Commission Annual Report INTRODUCTION In compliance with Article il, Section 21 -20, of the Maplewood city code the Parks and Recreation Commission is required to submit an annual report for City Council consideration. Attached is a copy of the annual report, which highlights our department's accomplishments as well as shortcomings. BACKGROUND The tremendous change and growth that was the "norm" in 1995 was replaced in 1996 with greater stability due to department reorganization and experience: A brief review of our department's major issues in 1996 is as follows: 1. The Parks and Recreation Department was reorganized in February 1996, creating- four divisions; nature center, community center, recreation programs and park maintenance. 2., Additional personnel changes included establishing Ann Hutchinson as the lead naturalist.to provide day - today supervision at the nature center, establishing the recreation division as a direct report to the Parks and Recreation Director and eliminating three full -time positions at the Maplewood Community Center. 3. Three major park improvements were accomplished in 1996: a. The nature center entryway was completed including a new bench /seating area, native prairie grass and flower plantings, water garden, pedestrian bridge, new trail and a wrought -iron entrance gate. b. Maplecrest Park received a new look including new playground equipment, sidewalk/trail area, resurfacing of the tennis courts and creation of a new basketball hard court surface. Park and Recreation Commission Annual. Report Page 2 January 17, 1997 c. Phase one of Edgerton Park was completed including new playground equipment, hard court surface and trail access to Edgerton School. 4. The David M. Griffith Associates study was enacted and recreation fees were increased by 25 percent in 7996, generating an additional $60,000 in revenue for the recreation activity fund. 5. The City acquired a new neighborhood park to serve the Kohlman Overlook neighborhood. 6. Master plans were developed for Kohlman Overlook Park and Wakefield Park which are both scheduled for development in 1997. 7. Four Commission park tours were scheduled during the year, in addition to the Planning Commission tour. 8. Park dedication fees were received totaling approximately $300,000. In addition, the P.A.C. rate was increased for single - family residential properties. 90 The Maplewood Community Center fell short of its projected shortfall, but generated 82 percent of the actual costs. A five-year plan was reviewed by City staff with the City Council to ensure that the Community Center will be self supporting in five years. RECOMMENDATION It is my recommendation that the City Council accept the annual report which is recommended by the Maplewood Parks and Recreation Commission. Wanupt96.comm MAPLEWOOD PARKS AND RECREATION COMMISSION ACTIVITY PLAN FOR 1997 CITY OF MAPLEWOOD The mission of the Parks and Recreation Department is "to provide a community environment for all citizens to participate in and enjoy cultural and recreational activities on an equitable basis." In 1996 we expanded on our mission statement and have developed a vision statement that we believe reflects the values and ultimate goals of the Parks and Recreation Department. The new vision statement is as follows: "OUR VISION TO YOU" As citizens and customers, you deserve the best possible service, programs and facilities. we, the Maplewood Parrs and Recreation Department staff, promise to do everything possible to cheerfully and respectfully serve you by providing clean, safe facilities, enjoyable, safe programs and timely and effective service, which includes listening and responding to your suggestions and concerns. The Parks and Recreation Commission had two major goals in 1996, the first was to manage the growth of the Parks and Recreation Department, and secondly to provide strong leadership in our role as the liaison to the Maplewood City Council. We believe that the following activity plan reflects the strides that we have made toward each objective. In 1996 the Park and Recreation Department was reorganized (see attachment) to provide an improved management structure. We believe that the department reorganization and completion of the Edgerton and Carver Community Gymnasiums made excellent inroads toward stabilizing the department and managing the tremendous growth experience in 1994 and 1995. The Parks and Recreation Commission conducted fourteen public meetings to solicit input and comments from residents regarding proposed park improvements to open space park acquitsitions, park dedication fees, and recreation programs. The 1996 park design /review process proved to be extremely effective and the Parks Commission was pleased to present to the City Council master plans for Kohiman Lake Overlook and Wakefield parks (six meetings) with a strong citizen consensus and support. It is our intent to continue to improve upon and utilize the "new and improved" public review process for future park projects as well. A list of the department's accomplishments is as follows: I . COMMUNITY CENTER 1. The Maplewood Community Center completed its second full year of operation. The .. Community Center served over 500,000 residents in 1996. 2. Program participation increased tremendously at the Community Center with approximately 700 birthday parties involving just short of 8,000 young people participating and swimming lessons participation almost doubled from 1995. Activity Plan for 1997 Page 2 February 6, 1997 3. The concert/entertainment series was increased in 1996 with 29 community concerts and 416 individual events scheduled in the Community Center Theater. 4. Staff reductions were made at the Community Center, including the elimination of five full- time positions. 5. The City Council reviewed a five -year plan to reach financial self - sufficiency for the Community Center by the year 2000. 6. The City Business report indicated that the Maplewood Community Center is the ninth largest fitness center in the State of Minnesota, based on annual membership, with 3100 membership packages sold.. PARK DEVELOPMENT 1. Western Hills Park was completed in 1996 including tennis court/hard court surface area, trail system, playground equipment landscaping and ball field development. The project Y was completed on schedule and under budget. 2. Maplewood Nature Center received a facelift with the development of a new entryway, including an outdoor paver system, water garden, natural prairie development, extended trails, improved access and wrought iron entry gate. 3. Maplecrest Park was redeveloped including resurfacing of the tennis court, new playground equipment, trail system, new outdoor hard court surface and landscaping. 4. The Parks and Recreation Commission coordinated six public hearings to develop a master ark plan for Wakefield and Kohiman Overlook Parks. The public hearing process was restructured in 1996, and many of the ideas will be. incorporated in future park planning efforts. The public hearing process culminated in the City Council adopting the park master plans on January 27, 1997. 5. The City Council approved the recommendation for park dedication fees in December 1996. The Park and Recreation Commission recommended a three -year step process to increase ark dedication fees to make them comparable to surrounding first -tier developing communities. The park acquisition and development fund is the main funding source for all park improvements. 6. - Development of phase one ' Edgerton Park/School complex including installation of new playground system, trail and hard court surface. 7. Completion of Edgerton and Carves Community Center gymnasium. A grand opening was held in September, 1996 for both sites. Activity Plan for 1997 Page 3 February 6, 1997 PARK LAND ACQUISITION 1. City staff initiated the park boundary process and surveyed Harvest and Nebraska Parks. it is the intent of the Parks Commission and City staff to ultimately have park boundary markers for all neighborhood and open space properties. 2. The Parks and Recreation Commission assisted City staff and the City Council in providing a recommendation for the acquisition of five open space properties. 3. The Parks and Recreation Commission acquired two neighborhood parks with park development fund monies; the first being the Kaiser property located off of Matterhorn Drive and Sterling Street in southern Maplewood, and the second being Kohlman Lake Overlook Park. The acquisition of these two parcels leaves one neighborhood park yet to be acquired in the Hillside neighborhood. This acquisition is scheduled for consideration in 1997. 4. The Parks and Recreation Commission reviewed and provided recommendations to the City Council regarding the Ramsey County land conveyance. These negotiations have been reviewed by City staff for the .past three years and it is anticipated they will culminate in the conveyance of six neighborhood parks to the City of Maplewood in the spring of 1997. COOPERATIVE VENTURES 1. The Parks and Recreation Commission coordinated three scout projects; the first being flower planting along White Bear Avenue, the second being the construction of bat houses at open space properties, and the third being construction -of duck houses for open space properties. 2. Numerous joint power relationships were developed at local school district, businesses and surrounding communities. 3. The Parks and ion candacted four tours of the Maplewood park system and worked in close cooperation with the Planning Department as pan of the fall city tour. Our 1996 goals were as follows: 1. Implement plan for Maplewood Nature Center entrance - completed 2. Update P.A.C. ordinance - completed 3. Finalize land management plan for open space and park areas completed 4. Evaluate athletic facility plan - completed 5. Monitor and evaluate current recreation program fees and adopt -a -park partnership- completed Activity Plan for 1997 Page 4 February 6, 1 6. Review of recreational trail and park access needs in the City - in process 7. Review and monitor Maplewood Community Center policies - completed 8. Acquire land for Kohiman Lake Overlook area and Gateway/Willard Munger trail head - approved by City Council; sale currently being negotiated by City Attorney. 9. Develop master plan for outdoor facilities at Edgerton and Carver schools in cooperation with the school district - completed 10. Standardization of park equipment and facilities - in process 11. Continual long -range plan development by assessing current and future funding of capital improvement plans - in process 12. Continue park open space boundary process - in process The Parks and Recreation Commission continues to strive to develop a long -range planning process to guide the Parks and Recreation Commission fulfilling our mission statement. Following are some of the medium and long -range goals we anticipate to be of importance: 1997 Goals: 1. finalize plans for Wakefield and Kohiman Lake Overlook Parks and initiate development process. 2. Develop a master plan for a "state -of -the -art" trail head at the intersection of the Willard Munger and Gateway trails in cooperation with the Maplewood Fire Department.. 3. Pursuit of grant monies for recreational and park projects. 4. Present to the City Council the open space land management plan, including proposed funding sources for development of open space projects. 5. Continue to foster and develop joint ventures with other government agencies, such as the Tri- District School and St. Paul Water Utilities. 6. Implement the second phase of the David M. Griffith program fee study. 7. Present open space policy to City Council for their approval. Activity Plan for 1997 Page 5 February 6, 1997 Long -term goals are as follows: 1. Continue searching for park sites in the teak Ridge neighborhood. 2. Establish inter - connecting trails /greenway systems throughout Maplewood. 3. Identify future funding sources beyond P.A.C. charges. 4. Development of Maplewood Community Center park and the Linwood /Highwood park area known as Matterhorn Park. 5. Finalize the new Parks and Recreation Department brochure. 6. Initiate planned development for city -wide trail system. kdiactvpl97. mem PARKS. &RECREATION DEPARTMENT Organizational Chart Parks & Recreation Director Secretary Nature Recreation Center Lead Maintenance Natu ralist Foreman Program Community Center Park Manager Naturalists Maintenance Manager Staff Recreation Recreation Building Program Clerk- Typist Program Operations Secretary Maintenance Coordinator 11 Coordinator I Supervisor Supervisor Recreation Program ecrea ion Program Recreation Program Child Care Customer Service Building Maintenance / Assistant Assistant Assistant Staff Custodial Staff Carver Edgerton Youth Aquatics Gym Gym Athletic Staff Sta ff Staff - --- - Community Center Special Events Gym _ Monitors Nature Park Center Lead Maintenance Natu ralist Foreman Park Naturalists Maintenance Staff 2/12/97