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HomeMy WebLinkAbout1999 12-13 City Council PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, December 13,1999 Council Chambers, Municipal Building Meeting No. 99 -27 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF MINUTES 1. Minutes of Council/Manager Workshop (November 1, 1999) 2. Minutes of Meeting 99 -26 (November 22, 1999) E. APPROVAL OF AGENDA F. APPOINTMENTS /PRESENTATIONS NONE G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Certification of Delinquent False Alarm Bills 3. Redesignation of Depositories for Investments 4. Budget Change - Adult Volleyball S. City Manager Evaluation 6. Executive Secretary Compensation 7. Proposed Settlement of L.E.L.S Local #173 - Sergeants 8. Resolution Vacating Assessments - City Clerk 9. National Night Out Award 10. Disposal of Mobile Data Terminals 11. Cigarette and Tobacco License - Omar Wazwaz - 1700 Rice Street 12. B artelmy Acres Neighborhood Streets, Project 99 -13, Order Preparation of Feasibility Studpyy H. PUBLIC HEARINGS 1. 7:00 P.M. Public Hearing on Proposed 2000 Budget and Tax Levy A. City Manager Comments B. Video Presentation of Proposed Budget C. Citizen Comments D. Council Discussion E. Announcement of Hearing to Adopt the Budget and Tax Levy I. AWARD OF BIDS 1. Maplewood in Motion Newsletter 2. Fire Department Breathing Apparatus Purchase J. UNFINISHED BUSINESS 1. Nature Center Boardwalk 2. 1999 Comprehensive Plan Update 3. Tax Increment - Modifications for Housing Districts 1 -4, 1 -5 and 1 -6 4. Establishment of Housing Replacement Fund 5. Courtesy Bench Ordinance - 2nd Reading K. NEW BUSINESS 1. South Maplewood Service Center 2. Maplewood Historical Society - Approval of Lease & Funds for 1999 3. Ambulance Rates for 2000 4. Ordinance to Set Sewer Rates for 2000 - Second Reading 5. Ordinance to Set Recycling Rates for 2000 - Second Reading 6. Ordinance to Terminate Hydrant Charge - First Reading 7. Establishment of Fire Truck Replacement Fund 8. Prorating Fees for Business Licenses - City Clerk 9. Food Establishment License - Request for Reduction of Fee - Keller Lake Convenience L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS 1. 2. 3. N. ADMINISTRATIVE PRESENTATIONS 1. December 27, 1999 Council Meeting Time Change - 5:00 p.m. 2. O. ADJOURNMENT M CITY OF MAPLEWOOD COUNCIL/MANAGER WORKSHOP MEETING MINUTES Monday, November 1, 1999 Maplewood Room, City Hall 5:00 p.m. A. Call To Order The meeting was called to order by Mayor Rossbach at"5:"00 P.M. B. Roll Call Mayor George Rossbach Present Councilmember Sherry Allenspach Present Councilmember Dale Carlson Present Councilmember Kevin Kittridge Present Councilmember Marvin Koppen Present Others Present: City Manager Michael McGuire Assistant to the City Manager Michael Ericson Community Oriented Services Coordinator Colleen Dirkswager Community Development Director Melinda Coleman Parks &Recreation Director Bruce Anderson Finance Director Dan Faust Co. Approval of Agenda Mayor Rossbach moved to approve the agenda with the addition of 1. Homeless Shelter. 2. Commissioner's Dinner. 3. Employee's Breakfast. Motion was seconded by Councilmember Allenspach. Motion passed 5 -0. D. Community Oriented Services Update Community Oriented Services Coordinator Colleen Dirkswager presented the council with an update on a number of the projects she is currently working on. She reported that new mall office employee Edna Spangler is working out quite well. She stated that a recent Bulk Storage meeting involved discussion on three issues: smell, dust, and noise. She said there is a community dinner at the Metro Funeral Home on November 18. The Family Service Center Neighborhood Committee continues to meet. Mayor Rossbach said he will still hold out for the elevator. E. South End City Service Center City Manager Mike McGuire stated that he has continued negotiations with I.S.D. #622 officials for securing space in Carver Elementary School for a new south end city service center. Mike shared with council a cost estimate for the remodeling work which would cost the school district $257,000 and the cityanother $210,000. Mike reviewed with council the other option of a portable office at the Londin Lane Fire Station which could be leased for about $1,000 /month. Mike will focus on this site with Police Chief Don Winger and report back at the December 6 workshop. F. Community Center Financial Report for Third Quarter Finance Director Dan Faust presented the Third Quarter Financial Report for the CommunityCentertothecitycouncilforreview. He commented that the operating loss to date is $11,304 as compared to $8,955 for the third quarter in 1998. He reviewed with council the revenues and expenditures and the council asked a few questions. G. Fee Waiver for Food Establishment Licenses Council requested that this issue be placed on an upcoming workshop agenda after it was discussed at the October 11 city council meeting in regards to Mr. Joe Murphy and his request for a reduction in the fee for his food license for Aldrich Arena. City Clerk Karen Guilfoile has been out of the office for the past week due to a family funeral so Mike Ericson provided a brief report. Council asked Karen to present information on this issue at the next workshop meeting since it involves city councilpolicyonthesettingoflicensefees. H. Comprehensive Plan Update Community Development Director Melinda Coleman presented council with an updatepate on the work done on the city's Comprehensive Plan. Most of her work was with inconsistencies in the plan andwiththezoningmapwhichhavebeencorrectedwiththehelpfthenewMIStechnician. an. Parks and Recreation Director Bruce Anderson also presented his parks system plan and it relates tYpo the plan. I. Other Business 1. Maplewood in Motion City News Show Mike Ericson presented a brief excerpt of the new cable television city ews showow called "Maplewood in Motion" which will be taped on November 15 with its first airing inDecember. There will be a number of regular features including the mayor and cigYcitycouncilmembervisitaswellasthecitymanagerminute. GTN 16 General Managerg Joe Frazier has been very helpful to city staff in preparing or and producing this firsgpgt show for the City of Maplewood. 2. Homeless Shelter The county is still discussing the need for an elevator and the council stated that it still supports it original decision to keep it in the plans. 3. Commissioner's Dinner The date for the Commissioner's Dinner is Tuesday, December 14 at 5:00 p.m. 4. Employee Breakfast The date for the Employee's Breakfast is Friday, December 17 at 7:00 a.m. J. Future Topics 1. City Manager's Evaluation 2. D.A.R.E. Report 3. Parks and Recreation Fees vs. Costs K. ADJOURNMENT Motion by Allensnach and seconded by Carlson to adjourn the meeting at 6:23 p.m. Motion passed 5 -0. Fj, 1 t 1 A. CALL TO ORDER: MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, November 22, 1999 Council Chambers, Municipal Building Meeting No. 99 -26 A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers, Municipal Building, and was called to order at 7:00 P.M. by Mayor Rossbach. B. PLEDGE OF ALLEGIANCE: C. ROLL CALL: George Rossbach, Mayor Present Sherry Allenspach, Councilmember Present Dale H. Carlson, Councilmember Present Kevin Kittridge, Councilmember Absent Marvin C. Koppen, Councilmember Present D. APPROVAL OF MINUTES: Councilmember Carlson moved to approve the Minutes of Meeting 99 -25 (November 8, 1999) as presented. Seconded by Councilmember Koppen Ayes - all E. APPROVAL OF AGENDA: Councilmember Carlson moved to approve the Agenda as amended. M -2. Historical Society K -5. New Business Seconded by Councilmember Allenspach F. APPOINTMENTS /PRESENTATIONS: NONE G. CONSENT AGENDA: Ayes - all Councilmember Carlson moved to approve the Consent Agenda as presented. Seconded by Councilmember Koppen Ayes - all 11 -22 -99 1 1. Approval of Claims ACCOUNTS PAYABLE 102,694.41 Checks #8131 thru #8141 dated 10 -29 thru 11 -3 -99 207 Checks #46724 thru #46872 dated 11 -9 -99 2,192,872.06 Disbursements via debits to checking account dated 11 -1 thru 11 -8 -99 182 Checks #8142 thru #8146 dated 11 -5 thru 11 -10 -99 58 Checks #46875 thru #46993 dated 11 -16 -99 171,915.42 Disbursements via debits to checking account dated 11 -8 thru 11 -12 -99 2,916,258.39 Total Accounts Payable PAYROLL 362,006.29 Payroll Checks and Direct Deposits dated 11 -12 -99 24,480.71 Payroll Deduction check #75383 thru #75390 dated 11 -12 -99 386,487.00 Total Payroll 3,302,745.39 GRAND TOTAL 2. Increase in Miscellaneous Service Charges Approved increasing the miscellaneous services charges by 2.4% effective January 1, 2000. 3. Transfers for Unassessed Utility Improvements Approved the annual transfers from the Sewer Fund and Water Fund to the Debt Service Funds to amortize the costs of unassessed water and sewer improvements. 4. Uncollectible Ambulance Bills - 1997 Approved that the $121,669.46 of ambulance bills itemized in the attached exhibit be written off as uncollectible. 5. Livable Communities Act - 2000 Participation Adopted the following resolution for Maplewood's 2000 participation in the Local Housing Incentives Program 11 -22 -99 2 under the Metropolitan Livable Communities Act. 99 -11 -106 RESOLUTION ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEAR 2000 WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes Section 47325 to 473.254) establishes a Metropolitan Livable Communities Fund intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes Section 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account, the Local Housing Incentive Account and the Inclusionary Housing Account is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Trade and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under the Minnesota Statutes Section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life -cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, each city must identify to the Metropolitan Council the actions the city plans to take to meet the established housing goals through preparation of the Housing Action Plan; and WHEREAS, the Metropolitan Council adopted, by resolution after a public hearing, negotiated affordable and life -cycle housing goals for each participating municipality; and WHEREAS, a metropolitan area municipality that elects to participate in the Local Housing Incentives Account Program must do so by November 15 of each year; and WHEREAS, for calendar year 2000, a metropolitan area city that participated in the Local Housing Incentive Account program during the calendar year 1999, can continue to participate under Minnesota Statutes Section 473.254 if: (a) the city elects to participate in the Local Housing Incentives Account Program by November 15, 1999; and (b) the Metropolitan Council and the city have successfully negotiated affordable and life -cycle housing goals for the city: NOW, THEREFORE, BE IT RESOLVED THAT Maplewood elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during 2000. 6. Resolution of Appreciation for Katie Kimlinger Adopted the following resolution. 99 -11 -107 JOINT RESOLUTION OF APPRECIATION 11 -22 -99 3 WHEREAS, Katie Kimlinger has been a member of the Maplewood Human Relations Commission Board since January 1, 1997 and has served faithfully in that capacity; and WHEREAS, the Human Relations Commission Board has appreciated her experience, insights and good judgement; and WHEREAS, Katie has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Katie has shown dedication to her duties and has consistently contributed her leadership and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Katie Thein Kimlinger is hereby extended our gratitude and appreciation for the dedicated service and we wish her continued success in the future. 7. Landfall Fire Protection Contract Authorized the City Manager to enter into a contract with the City of Landfall for the year 2000 for the sum of 15,000 and the payment of $1500 to the Maplewood Firefighters Relief Association. H. PUBLIC HEARINGS: 1. 7 :08 P.M. Tax Exempt Financing Host Approval - Dakota Communities, Inc. Maryland Avenue) a. Mayor Rossbach convened the meeting for a public hearing. b. Manager McGuire introduced the staff report. c. Director of Community Development Coleman presented the specifics of the report. d. Mayor Rossbach opened the public hearing, calling for proponents of opponents. The following person was heard: Georgette Peterson, representing Dakota Communities, Inc. e. Mayor Rossbach closed the public hearing. Councilmember Koppen moved /introduced the following Resolution, giving host approval for up to $2.5 million in tax - exempt revenue bonds and authorizes the execution of a J oint powers agreement for Dakota Counties, Inc. and move its adoption: 99 -11 -108 RESOLUTION GIVING HOST APPROVAL TO THE ISSUANCE OF REVENUE BONDS AND AUTHORIZING EXECUTION OF A JOINT POWERS AGREEMENT DAKOTA COMMUNITIES, INC. PROJECT) 11 -22 -99 4 WHEREAS, Dakota Communities, Inc., a Minnesota nonprofit corporation (the Y "Com an ) desires toCompany"), finance the acquisition and construction of five assisted living facilities located in four different Minnesotato cities, including a facility to be located between Lakewood Drive and McKnight Avenue East on Marylandg Y Avenue East, and to refinance existing indebtedness with respect to five facilities located in four different Minnesota cities, all as described on Exhibit A (collectively, the "Project"),- and WHEREAS, the Company has proposed that the City of Mendota Heights, Minnesota issue tax exemptp revenue BONDS in the approximate aggregate principal amount of $2,500,000 (the "BONDS" ) to finance the Project pursuant to Minnesota States, Chapter 462C; and WHEREAS, in connection with The issuance of the BONDS it is proposed that a Joint Powers Agreementgt be entered into among the City and the Cities of Mendota Heights, South St. Paul Eagan, Inver Grove g e Heights, Crystal, West St. Paul, and Vadnais Heights, Minnesota pursuant to Minnesota Statutes Section 471.59; 9, and WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended, requires that each governmentalqgental unit in which facilities to be financed by the BONDS are located must approve that issuance of the BONDSS following a public hearing; and WHEREAS, a public hearing on this matter was held by the City on the date hereof; and WHEREAS, the BONDS are payable solely from revenue of the Company, will not be a general or moralg obligation of the City or any other political subdivision of the State of Minnesota but will be apyable solelyfromrevenuesoftheCompany, to the extent and in the manner provided in the documents executeded in connection with the issuance of the BONDS; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City f Maplewood, MinnesotaYp , as follows: 1. The City hereby fives the host approval required under the Internal Revenue Code to the issuance of hto BONDS and to housing program financing of the Project, substantial) as described in the housing rYgp o gramattachedasExhibitB. 2. In no event shall the BONDS ever be payable from or charged upon an funds of the City' the CitblfpYyy is notsubjecttoanyliabilitythereon; no owners of the BONDS shall ever have the right to compel the exercisegpecise of the taxing power of the City to pay any of the BONDS or the interest thereon, nor to enforce p aY ment thereof against any property of the City; the BONDS shall not constitute a charge, lien or encumbrance legalgg or equitable, upon any property of the City; and the BONDS do not constitute an indebtedness of the City withinthemeaningofanyconstitutional, statutory, or charter limitation. 3. The Joint Powers Agreement (Dakota Communities, Inc.) is hereby approved in substantial) the fYppy attached as Exhibit C; and the Mayor and Administrator of the City re authorized to execute the sameY in the name of and on behalf of the City. In the event of the disability or the resignation or other absence ofge the MayorortheAdministratoroftheCity, such other officers of the City may execute all instrumentsYY and documents required to be done or to be executed by such absent or disabled officials. The approval hereby ippyg ven to theJointPowersAgreementincludesapprovalofsuchadditionaldetailsthereinasmaybeneessaryand appropriate and such modification thereof, deletions therefrom and additions thereto as may bey necessary andappropriateandapprovedbytheCityAttorneyandbytheCityofficialsauthorizedhereintoexecutetheJoint 11 -22 -99 Powers Agreement prior to their execution; and such City official are hereby authorized to approve said changes on behalf of the City. Seconded by Councilmember Allenspach Ayes - all Mayor Rossbach moved staff to review City tax exempt financing procedures and how they affect the city and to consider developing a po icy to consider change of services. Seconded by Councilmember Allenspach Ayes - all 2. 7:18 P.M. Used Car Sales Conditional Use Permit - Maplewood Auto Ctr. (2525 White Bear Avenue) a. Mayor Rossbach convened the meeting for a public hearing. b. Manager McGuire introduced the staff report. c. Director of Community Development Coleman presented the specifics of the report. d. Commissioner Frost presented the Planning Commission report. e. City Attorney Kelly explained the procedure for public hearings. f. Mayor Rossbach opened the public hearing, calling for proponents of opponents. No one was heard. g. Mayor Rossbach closed the public hearing. Councilmember Koppen moved /introduced -the following Resolution, approving a conditional use pen for used sales at Maplewood Auto Center, 2525 White Bear Avenue t a six month period of time. At that time applicant wiTTe required to come before Council at that time an move its adoption: 99 -11 -109 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Dale Martin, of Credit Equity Sales, applied for a conditional use permit for motor vehicle sales at the Maplewood Auto Center: WHEREAS, this permit applies to property located at 2525 White Bear Avenue. The legal description is: SUBJECT TO EASEMENTS: N 280 FEET OF LOT 2 & ALL OF LOT 1 BLOCK 1, MAPLE RIDGE MALL WHEREAS, the history of this conditional use permit is as follows: 1. On November 1, 1999, the planning commission recommended that the city council approve this permit. 11 -22 -99 6 2. On November 22, 1999, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit based on the building and site plans. The city approved this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this pen in one year. 4. There shall not be any vehicles displayed in the parking lot with "for sale" signs, flags, pennants or any other forms of car -sale display or graphics. 5. Car sales on the site shall be by appointment only as proposed, not on a drop -by retail basis. 6. No Large transport vehicles allowed on the site. 11 -22 -99 7 Seconded by Mayor Rossbach Ayes - all 3. 7:33 P.M. Choice Auto Rental Conditional Use Permit - LaMettry Collision Building 2923 Highway 61) a. Mayor Rossbach convened the meeting for a public hearing. b. Manager McGuire introduced the staff report. c. Director of Community Development Coleman presented the specifics of the report. d. Commissioner Frost presented the Planning Commission report. e. Mayor Rossbach opened "the public hearing, calling for proponents of opponents. The following persons were heard: Brad Hoikka, 1854 W. Burnsville Parkway Jeff Florzak, 1123 Duluth Court f. Mayor Rossbach closed the public hearing. Councilmember Carlson moved /introduced the following Resolution, approving a conditional use permit for a car rental operation at La ettry Collision, 2923 Highway 61 North. and moved its adopt-ion: 99 -11 -110 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Michael North, representing Choice Auto Rental, Inc., applied for a conditional use permit to be permitted to operate a motor vehicle rental business. WHEREAS, this permit applies to property located at 2923 Highway 61 North. The legal description is: That part of the East 723.4 feet of the North 225 feet of the South 698 feet of the Southeast Quarter of the Northeast Quarter of Section 4, Township 29 N, Range 22 W of the 4th PM lying westerly of the westerly right -of -way of State Highway No. 61. WHEREAS, the history of this conditional use permit is as follows: 1. On November 1, 1999, the planning commission recommended that the city council approve this permit. 2. On November 22, 1999, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit 11 -22 -99 8 based on the building and site plans. The city approved this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. S. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. The Activities shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Number of rental cars shall not exceed ten. Seconded by Councilmember Koppen Ayes - all I. AWARD OF BIDS 1. Local Telephone Service a. Manager McGuire introduced the staff report. b. Finance Director Faust presented the specifics of the report. 11 -22 -99 9 Councilmember Carlson moved to accept the lowest responsible bid in the amount of $4,078.00 per month from McLeod USA, and authorize the city manager to sign a 36-month agreement with c eo . Seconded by Councilmember Koppen Ayes - all 2. English Street Improvements, Project 96 -19, Professional Landscape Services a. Manager McGuire introduced the staff report. b. City Engineer Haider presented the specifics of the report. Councilmember Carlson moved to authorize this expenditure for professional landscaping services on the English Street Improvement, City Project 96-19. Seconded by Councilmember Koppen Ayes - all 3. Establish Budget for Tri- District School Pond Outlet, Project 99 -16 & Award Construction Contract a. Manager McGuire introduced the staff report. b. City Engineer Haider presented the specifics of the report. Mayor Rossbach moved /introduced the following Resolution, awarding the lowest bidder, OptiCon Inc., in the amount of $18,60. 00 for the Tri-District School Pond Outlet and authorized the Finance Director to make the financial transfers necessary to implement the financing plan for Project 99-16 and move its adoption: 99 -11 -111 RESOLUTION FOR AWARD OF BIDS BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of OptiCon, Inc. In the amount of $18,603 is the lowest responsible bid for the construction of the Tri- district School Pond Outlet, City Project 99 -16, and the mayor and clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing pan for the project. Seconded by Councilmember Koppen Ayes - all 11 -22 -99 10 J. UNFINISHED BUSINESS NONE K. NEW BUSINESS 1. Courtesy Bench Ordinance - 1 st Reading a. Manager McGuire introduced the staff report. b. City Clerk Guilfoile presented the specifics of the report. Councilmember Koppen introduced the first reading on the Courtesy Bench Ordinance. Seconded by Carlson Ayes - all 2. 1999 Comprehensive Plan Update Approval a. Manager McGuire introduced the staff report. b. Director of Community Development Coleman presented the specifics of the report. c. Commissioner Fisher presented the Planning Commission report. Councilmember Koppen moved to table the 1999 Maplewood Comprehensive Plan update until 12- 13 -99. Seconded by Councilmember Carlson Ayes - all 3. Hazelwood Street (Gervais Ave to Ctny. Rd.. C), Project 99 -07, Order Preparation of Feasibility Study a. Manager McGuire introduced the staff report. b. City Engineer Haider presented the specifics of the report. Councilmember Carlson moved /introduced the following Resolution, ordering the preparation of the feasibility study for Hazelwood Street, Gervais Avenue to County Road Project and move its a option: 99 -11 -112 RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY 11 -22 -99 11 WHEREAS, it is proposed to replace Hazelwood Street from Gervais Avenue to County Road C, Project 99 -07, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $17,000 are appropriated to prepare this feasibility report. Seconded by Councilmember Koppen Ayes - all 4. Tilsen North Neighborhood Streets, Project 99 -05, Order Preparation of Feasibility Study a. Manager McGuire introduced the staff report. b. City Engineer Haider presented the specifics of the report. Councilmember Carlson moved /introduced the following Resolution, ordering the preparation of the feasibility study for the Tilsen North Neighborhood Streets, City Project 99-05 and moved its adoption: 99 -11 -113 RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to improve the Tilsen North Neighborhood Streets (Brenwood Curve, Lakewood Drive, Meyer Court, Brenner Avenue, Chippewa Court, Bartelmy Lane) , Project 99 -05 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective, and feasible and as to whether it should best be made as proposed or 11 -22 -99 12 in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $5000 are appropriated to prepare this feasibility report. Seconded by Councilmember Allenspach Ayes - all 5. Liquor License Fee Increase a. Manager McGuire introduced the staff report. b. City Clerk Guilfoile presented the specifics of the report. Councilmember Carlson moved to increase the fee by 2.3% for the year 2000. Seconded by Councilmember Allenspach Ayes - all L. VISITOR PRESENTATIONS Introduction of Mayor elect Robert Cardinal and Councilmember elect Julie Wasiluk who were present in the audience. M. COUNCIL PRESENTATIONS 1. Historical Society - Staff research past practice of donated funds for the Historical Society 2. Mayor's Mailbox- ceremony for aircraft named for the City of Maplewood. N. ADMINISTRATIVE PRESENTATIONS NONE O. ADJOURNMENT Councilmember Carlson moved to adjourn the meeting at 8:23 P.M. Seconded by Councilmember Allenspach Ayes - all Karen E. Guilfoile, City Clerk 11 -22 -99 13 AGENDA NO. G -1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: December 3, 1999 A. e nom.. ,, ....,_,_,,,.. WERM L'aaa,ee Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: 65,357.40 286,115.58 95,642.95 139,609.61 130,781.82 42 302,182.00 387,227.09 Checks #8147 thru #8154 dated 11 -12 thru 11 -18 -99 Checks #46996 thru #47111 dated 11 -23 -99 Disbursements via debits to checking account dated 11 -16 thru 11 -22 -99 Checks #47114 thru #47198 dated 11 -30 -99 Disbursements via debits to checking account dated 11 -23 thru 11 -30 -99 Checks #8155 thru #8167 dated 11 -19 thru 11 -30 -99 Checks #47201 thru #47325 dated 12 -7 -99 Disbursements via debits to checking account dated 12 -1 thru 12 -6 -99 1,449, 820.12 Total Accounts Payable 299,467.01 Payroll Checks and Direct Deposits dated 11 -24 -99 22 Payroll Deduction check #75391 thru #75616 dated 11 -24 -99 87,698.00 Payroll Checks #75627 thru #75672 dated 12 -10 -99 (merit payroll) 409,988.33 Total Payroll 1,859,808.45 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. hu Attachments C:\ OFFICE \WP_DOCS\AGENDA\APCL9903. DEC VOUCHRE2 CHECK CITY OF MAPLEWOOD CITY OF MAPLEWOOD 28.60 PAGE 1 11/19/99 13:44 57.20 VOUCHER /CHECK REGISTER FOR PERIOD 11 VOUCHER/ 90.53 90.53 FOR PERIOD 11 CHECK VENDOR VOUCHER/ ITEM NUMBER DATE NUMBER NAME CHECK CHECK VENDOR VENDOR ITEM ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION AMOUNT AMOUNT 8147 11/12/99 110280 CAMAS INC.3500 TONS WINTER SAND 15,191.66 HP 4L/4P 558.23 97.55 97.55 600.00 3500 TONS WINTER SAND 2,000.00 867.00 420.01 420.01 HP 4050 163.64 3500 TONS WINTER SAND 5,000.00 22,191.66 8148 11/12/99 190400 DEPT. OF NATURAL RESOURCES DNR LICENSE FEES PAYABLE 45.00 45.00 8149 11/12/99 110280 CAMAS INC.147 TONS ROCK 1,672.39 1,672.39 8150 11/16/99 010765 ADMINISTRATION RESOURCES OCT ADMIN SERVICES 198.81 198.81 8151 11/17/99 901350 URBANSKI, HOLLY PETTY CASH REIMS 18.00 11/23/99 021200 AMERICAN FASTENER OF MN, INC.LK NUT, GREASE FITTINGS 47006 PETTY CASH REIMS 12.77 AMOCO OIL COMPANY FUEL & OIL 47007 11/23/99 030660 PETTY CASH REIMS 15.23 47008 11/23/99 031213 APPLIED IMAGES SHIRT LETTERING PETTY CASH REIMS 12.21 080925 BOARD OF WATER COMMISSIONERS UTILITIES PETTY CASH REIMS 13.62 UTILITIES' PETTY CASH REIMS 23.50 UTILITIES 47010 PETTY CASH REIMS 23.00 BRAD RAGAN INC.INVENTORY OF SUPPLIES 47011 11/23/99 110093 PETTY CASH REIMS 14.76 47012 11/23/99 110152 CSI SOFTWARE MICSOFT - PC CHARGE FOR WINDOW PETTY CASH REIMS 17.36 1 MO. SOFTWARE MAINT. 47013 11/23/99 PETTY CASH REIMS 6.58 MEALS, LODGING, PHONE, TAXI 47014 11/23/99 120524 CENTURY BOOKSTORE PETTY CASH REIMS 11.00 11/23/99 120525 CENTURY COLLEGE FEES FOR PD & FD PETTY CASH REIMS 3.17 TUITION - PALMA PETTY CASH REIMS 5.64 47016 11/23/99 150190 COLLINS ELECTRICAL CONST. CO.REPL.CONTACTOR,REPAIR CONNECT. PETTY CASH REIMS 12.68 DISCOUNT 47017 11/23/99 PETTY CASH REIMS 6.13 VOL. MGMT. SEMINAR PETTY CASH REIMS 2.12 11/23/99 180800 DALCO JANITORIAL SUPPLIES PETTY CASH REIMS 5.46 PETTY CASH REIMS 4.14 PETTY CASH REIMS 2.55 PETTY CASH REIMS 9.57 PETTY CASH REIMS 1.10 PETTY CASH REIMS 18.34 PETTY CASH REIMS 10.95 249.88 8152 11/17/99 722200 P.E.R.A.PERA 11/12/99 PR 14,461.82 PERA 11/12/99 PR 18,249.31 32,711.13 8153 11/17/99 890900 U.S.WEST COMMUNICATIONS MCC NEW MODEM LINE 150.71 150.71 8154 11/18/99 210285 DON'S PAINT AND BODY SHOP REPAIR SQUAD - DEER ACCIDENT 8,137.82 8,137.82 46996 11/23/99 SUSAN QUAYLE REFUND SNORKELING 30.00 30.00 46997 11/23/99 PATTY QUINN REFUND YOUTH BASKETBALL 55.00 55.00 46998 11/23/99 SUE BERRY REFUND YOUTH BASKETBALL 50.00 50.00 46999 11/23/99 MEDICA FINANCE DEPT.REFUND-PATIENT NOT OURS 51.40 51.40 47000 11/23/99 010575 ACE HARDWARE SOD KEYS 22.81 DOOR STOP, DOOR HOLDER 4.87 27.68 1 VOUCHRE2 CHECK CITY OF MAPLEWOOD 11/19/99 13:44 28.60 VOUCHER /CHECK REGISTER 28.60 57.20 47.87 FOR PERIOD 11 VOUCHER/ 90.53 90.53 CHECK CHECK VENDOR VENDOR ITEM NUMBER DATE NUMBER NAME DESCRIPTION 47001 11/23/99 010650 ACTIVE COMMUNICATIONS VOICE MAIL NC & MALL OFFICE 73.23 73.23 1,069.98 1,069.98 VOICE MAIL NC & MALL OFFICE 47002 11/23/99 020000 ADVANCED GRAPHICS HP 4L/4P 168.30 975.97 1,240.19 HP 4L/4P 558.23 97.55 97.55 600.00 HP 4000 267.00 867.00 420.01 420.01 HP 4050 163.64 203.00 75.00 HP 4050 98.00 376.00 1,467.73 HP TONER CART FOR LASERJET 47003 11/23/99 020156 AFFORDABLE ENGRAVING NAME PLATE 47004 11/23/99 020405 AIRGAS NORTH CENTRAL MAINT. FEE FOR OWNED CYL OXYGEN CYL. RENTAL OXYGEN CYL. RENTAL 47005 11/23/99 021200 AMERICAN FASTENER OF MN, INC.LK NUT, GREASE FITTINGS 47006 11/23/99 021700 AMOCO OIL COMPANY FUEL & OIL 47007 11/23/99 030660 ANIMAL CONTROL SERVICES, INC.ANIMAL CONTROL SERVICES 47008 11/23/99 031213 APPLIED IMAGES SHIRT LETTERING 47009 11/23/99 080925 BOARD OF WATER COMMISSIONERS UTILITIES UTILITIES' UTILITIES UTILITIES 47010 11/23/99 081250 BRAD RAGAN INC.INVENTORY OF SUPPLIES 47011 11/23/99 110093 CO2 SERVICES CO2 FOR POOLS 47012 11/23/99 110152 CSI SOFTWARE MICSOFT - PC CHARGE FOR WINDOW 1 MO. SOFTWARE MAINT. 47013 11/23/99 110482 CARLSON, TERRIE MEALS, LODGING, PHONE, TAXI 47014 11/23/99 120524 CENTURY BOOKSTORE MEDIC SCHOOL BOOKS 47015 11/23/99 120525 CENTURY COLLEGE FEES FOR PD & FD TUITION - PALMA TUITION - ERICKSON 47016 11/23/99 150190 COLLINS ELECTRICAL CONST. CO.REPL.CONTACTOR,REPAIR CONNECT. DISCOUNT 47017 11/23/99 152552 CORCORAN, THERESA VOL. MGMT. SEMINAR MILEAGE REIMBURSEMENT 47018 11/23/99 180800 DALCO JANITORIAL SUPPLIES PAGE 2 ITEM CHECK AMOUNT AMOUNT 28.60 28.60 57.20 47.87 47.87 90.53 90.53 90.52 223.65 590.97 22.37 22.37 12.78 262.66 56.99 332.43 41.35 41.35 73.23 73.23 1,069.98 1,069.98 20.00 20.00 57.21 38.71 168.30 975.97 1,240.19 558.23 558.23 97.55 97.55 600.00 267.00 867.00 420.01 420.01 163.64 163.64 203.00 75.00 98.00 376.00 1,467.73 29.35-1,438.38 156.40 12.32 168.72 54.13 54.13 2 VOUCHRE2 11/19/99 13:44 CITY OF MAPLEWOOD PAGE 3 VOUCHRE2 CITY OF MAPLEWOODVOUCHER /CHECK REGISTER 11/19/99 13:44 VOUCHER /CHECK REGISTER PAGE 4 FOR PERIOD 11 FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ITEM CHECK VOUCHER/ CHECK CHECK VENDOR VENDOR ITEMNUMBERDATENUMBERNAMEDESCRIPTIONAMOUNTAMOUNTNUMBERDATENUMBERNAMEDESCRIPTION ITEM CHECK AMOUNT AMOUNT 47019 11/23/99 180985 DANKO EMERGENCY EQUIPMENT CO.JANESVILL SUPER COAT /PANTS /SUS 14,395.18 14,395.18 2583 MONTANA AVE. E 1,000.00 47020 11/23/99 181375 DARE AMERICA MERCHANDISE YO-YO,DARE CUBE PAD,CLIP DISP.120.65 120.65 2583 MONTANA AVE. E 28.36 2593 MONTANA AVE.E 1,000.00 47021 11/23/99 181852 DAVIS LOCK & SAFE DUP. KEYS 10.12 10.12 2593 MONTANA AVE.E 15.48 2437 ARLINGTON AVE.1,000.00 47022 11/23/99 190180 DEMCO, INC.SCOTCH BOOK TAPE, POLYVINYL 27.74 2437 ARLINGTON AVE.10.68 ROL LAMINATING FILM MATTE 50.10 1351 CURRIE 5T N 1,000.00 LAMINATING FILM MATTE 15.17 93.01 1351 CURRIE ST N 10.68 2543 MONTANA AVE. E 1,000.00 47023 11/23/99 230220 EDI CO.OKIDATA MICROLINE 392.14 2543 MONTANA AVE. E 4.11 7,146.70 HP SCANJET 337.61 729.80 47033 11/23/99 320260 GRAF MICHAEL LODGING - MANKATO 151.82 47024 11/23/99 230225 E.K.QUEHL ARTWORK - PROPERTY REPORT 42.60 42.60 MILEAGE REIMBURSEMENT 202 MI.56.56 208,38 47025 11/23/99 230900 DANKA OFFICE IMAGING CO.DUPLICATING COSTS 119.56 47034 11/23/99 320800 HLB TAUTGES REDPATH, LTD TAX INCREMENT MEETING /RESEARCH 323.75 323.75 DUPLICATING COSTS 119.56 47035 11/23/99 330407 HAYMAN, JANET GREW POSTAGE 3.53DUPLICATINGCOSTS3.94 PROGRAM DUPLICATING COSTS 154.46 22.34 DUPLICATING COSTS 321.80 MILEAGE REIMBURSEMENT 46.9 MI.13.13 39.00 DUPLICATING COSTS 286.00 47036 11/23/99 350940 HOME DEPOT /GECF EXT.CORD,ALUM OXIDE,CAN LIDS 35.73 35.73DUPLICATINGCOSTS68.18 DUPLICATING COSTS 131.55 47037 11/23/99 370070 HUDSON MAP COMPANY MAP BOOKS DUPLICATING COSTS 319.83 116.93 116.93 DUPLICATING COSTS 264.88 1,789.76 47038 11/23/99 370084 HURLEY, STEVE DINNER, LODGING, PARKING, TAXI 167.76 167.76 47026 11/23/99 231500 EDDY BROTHERS COMPANY, LLC CHG.OIL, PLUGS, CONTROL PANEL 203.00 203.00 47039 11/23/99 380819 IDS CAPITAL COPIER LEASE 80%252.71 47027 11/23/99 234450 ELECTION SYSTEMS & SOFTWARE ABSENTEE BALLOT SUPPLIES 2,676.01 2,676.01 COPIER LEASE 20%63.18 315.89 47028 11/23/99 240375 EMERGENCY APPARATUS MAINT.REPAIR TO M2 425.00 47040 11/23/99 390150 INDUSTRIAL SUPPLY CO., INC.BELTS - P.W.47.36 47.36 INSTALLED STROBE LAMP 95.50 47041 11/23/99 391390 INTERNATIONAL E-Z UP, INC.OUTER,INNER TRUSS - FREIGHT 47.53REPAIR & MAINT /VEHICLE 702.45 47.53 CK ATLERNATOR, BATTERIES 127.99 1,350.94 47042 11/23/99 410370 KATH COMPANIES PC7 CRANK SENS.15.35 47029 11/23/99 260656 FIRE EQUIPMENT SPECIALTIES, IN WILDLAND PANTS 442.95 BRAKE SET 43.40 WILDLAND PANTS 285.92 PHILUBE BLUE EP 169.08 227,83 SLIP CLIP 64.85 843.72 47043 11/23/99 420150 KINKO'S CUSTOMER ADM SERVICES COPIES 103.84 47030 11/23/99 280960 FREEDOM #65 CAR WASHES 33.00 COMP. PLAN COPIES 1,013.51 1,117.35 CAR WASHES 30.00 63.00 47044 11/23/99 430350 GECC/KNOX LUMBER TREATED WOOD, BOLT,DRILL BIT 89.04 89.04 47031 11/23/99 300500 G & K SERVICES UNIFORMS & CLOTHING 85.50 47045 11/23/99 430970 KRECH'S BUSINESS SYSTEMS, INC.REPAIR HP 5N PRINTERUNIFORMS & CLOTHING 76.88 85.00 85.00 UNIFORMS & CLOTHING 38.71 47046 11/23/99 450120 L.M.C.I.T.INS. CLAIM UNIFORMS & CLOTHING 25.07 226.16 926.97 926.97 47032 11/23/99 310150 GONYEA HOMES 2495 MONTANA CIR.1,000.00 47047 11/23/99 450140 L.T.G. POWER EQUIPMENT FILTERS, B &S MANUAL 54.04 54.04 2495 MONTANA CIR.42.60 47048 11/23/99 460000 LE, SHERRIE L HRIS TRAINING- DENVER1350CURRIEST. N 1,000.00 601.78 601.78 1350 CURRIE ST. N 34.79 47049 11/23/99 470700 LILLIE SUBURBAN NEWSPAPERS SUBSCRIPTIONS & MEMBERSHIPS 52.00 52.00 3 4 VOUCHRE2 CITY OF MAPLEWOOD PAGE 5 VOUCHRE2 CITY OF MAPLEWOOD11/19/99 13:44 VOUCHER /CHECK REGISTER 11/19/99 13:44 VOUCHER /CHECK REGISTER PAGE 6 FOR PERIOD 11 FOR PERIOD 11 VOUCHER/VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ITEM CHECK CHECK CHECK VENDOR VENDOR ITEM ITEMNUMBERDATENUMBERNAMEDESCRIPTIONAMOUNTAMOUNTNUMBERDATENUMBERNAMEDESCRIPTION CHECK AMOUNT AMOUNT 47050 11/23/99 490480 LUTZ, DAVID SAFETY BOOTS 45.00 45.00 SEWER 1830 CO RD B 1902 ST LT 223.87 47051 11/23/99 500300 M.A. ASSOCIATES GLASS CLEANER 205.73 205.73 S4 SEWER 218.29 1,855.36 47068 11/23/99 661755 NORTHERN STATES POWER UTILITIES 23.554705211/23/99 501225 MAC QUEEN EQUIPMENT PRO SWEEP BROOM 290.46 290.46 UTILITIES 253.53 47053 11/23/99 510500 MAPLEWOOD BAKERY BIRTHDAY CAKES 137.50 137.50 UTILITIES 10,844.86 UTILITIES 59.83 47054 11/23/99 510570 MAPLEWOOD FIRE FIGHTERS RELIEF STATE FIRE 118,926.00 118,926.00 UTILITIES 265.97 UTILITIES 190.06 47055 11/23/99 511600 MASYS CORP SFTWE /HDWE MA1NT. DEC. 1999 970.50 970.50 UTILITIES 5,448.79 17,086.59 47056 11/23/99 530101 MEDTRONIC PHYS[0- 47069 11/23/99 690340 OLSON, ARNOLD G MILEAGE REIMBURSMENT 220 MI.61.60 61.60CONTROLCORP.LIFE -PAK CASE 174.7$ PATIENT CABLES 239.88 414.66 47070 11/23/99 692800 OXYGEN SERVICE COMPANY, INC.OXYGEN, TIP CUTTING 43.92 47057 11/23/99 530560 MERIT CHEVROLET SEAL, SEN. ASM., GASKET 22.51 MAINTENANCE MATERIALS 4.50 48.42 CREDIT 17.59-47071 11/23/99 711400 PETSMART TURTLE FOOD 15.91 WIRE COIL 8.91 FISH FOOD, TANK FILTER 26.38 42.29GASKETMANFW/ HARNESS 30.89 44.72 47072 11/23/99 720600 POSTMASTER STAMPS 33.004705811/23/99 530815 METRO FIRE INC.BOOTS 211.66 211.66 STAMPS 33.00 66.00 47059 11/23/99 531660 METROPOLITAN COUNCIL OCTOBER SAC 7,350.00 47073 11/23/99 720763 PRECISION DYNAMICS CORPORATION WRISTBANDS OCTOBER SAC 73.50-7,276.50 3,324.50 3,324.50 47060 11/23/99 540802 MINNEAPOLIS FINANCE DEPT Finance forth' 47074 11/23/99 720800 PRESENTATION HOMES LLP PART.REF.OF ESCROW D99 -03 10,000.00 10,000.00chgs . as set +.1,250.00 1,250.00 47061 11/23/99 540890 MINN. DEPT. OF TRANSPORTATION 47075 11/23/99 740800 RADIO SHACK VCR SPLITTER FOR BANQ. RM 5.34 5.34MAILINGLISTFEE65.00 65.00 47062 11/23/99 541440 MINN. STATE TREASURER STAX 47076 11/23/99 741600 RAMSEY COUNTY - PRRREV CORRECTION PMT. OF QTRLY AMT.11,048.01OCT. SURTAX 1,553.90 SEPT. 1999 COMP. USAGE 62 OCT. SURTAX 31.08-1,522.82 SEPT. 1999 COMP. USAGE 2.12 47063 11/23/99 542325 MINNESOTA OCCUPATIONAL HEALTH PRE - EMPLOYMENT EXAMS 712.50 SEPT. 1999 COMP. USAGE 841.34 FILE RESOLUTIONS-COND.USE PERM 39.00 11,931.09PRE - EMPLOYMENT EXAMS 80.50 793.00 47077 11/23/99 750500 REGAL AUTO WASH DETAIL & LUBE CAR WASHES 152.884706411/23/99 542345 MINNESOTA PHOTO FILM DEVELOPING 16.05 CAR WASHES POLICE ACADEMY SUPPLIES 93.67 CAR WASHES 7.54 65.24FILMDEVELOPING9.99 CAR WASHES 26.62 252.28FILMDEVELOPING15.75 FILM DEVELOPING 11.01 47078 11/23/99 761200 ROAD RESCUE LAW ENFORCEMENT IV POLE FOR M2 169.24FILMDEVELOPING5.31 151.78 169.24 47065 11/23/99 570090 MOGREN 8R05. 47079 11/23/99 761300 ROADRUNNER COURIER SERV. MLC TREASURER 31.50 31.50DIRT36.21 DIRT 31.95 47080 11/23/99 762680 RUTTGER'S BAY LAKE LODGE AMEM FALL CONF. /BADE 37.00 37.00BLACKDIRT42.60 BLACK DIRT 63.90 174.66 47081 11/23/99 800182 SEMPLE EXCAVATING & TRUCKING SERVICES RE: BRUENTRUP FARM 45,158.00 45,158.00 47066 11/23/99 620600 MUSKA LIGHTING CENTER BALLAST-P.W.74.98 74.98 47082 11/23/99 810620 SHORTREED, MICHAEL DINNERS,PARKING -MEDIC SCHOOL 39.64 47067 11/23/99 660800 NORTH ST. PAUL CITY OF COMMERCIAL ELECTRIC 1,235.15 MEDIC SCHOOL UNIFORMS 45.00 84.64 SEWER 1830 CO RD B 1902 ST LT 178.05 47083 11/23/99 820503 SMITH DIVING SNORKELING 56.00 5 6 VOUCHRE2 11/23/99 CITY OF MAPLEWOOD 11/19/99 13:44 PAGE 711/19/99 13:44 VOUCHER/ VOUCHER CHECK REGISTER CHECK CHECK VENDOR VENDOR NUMBER DATE NUMBER FOR PERIOD 11 881800 TWIN CITY LITHO VOUCHER/ 900100 UNIFORMS UNLIMITED 11/23/99 931300 WALSH, WILLIAM P. CHECK CHECK VENDOR VENDOR ITEM ITEM CHECKNUMBERDATENUMBERNAMEDESCRIPTIONAMOUNTAMOUNT 4.45 45.00 SNORKELING 105.00 224.95 284.01 29.65- INTRO TO SCUBA 70.00 231.00 47084 11/23/99 820505 SMITH, SANDY MILEAGE REIMBURSEMENT 82 MI.22.96 22.96 47085 11/23/99 820570 SMOKEY MOUNTAIN KNIFE WORKS TOOLS FOR STA 2 76.97 76.97 47086 11/23/99 830239 SOKKIA CREDIT CORPORATION OUTSIDE RENTAL - EQUIPMENT 553.80 553.80 47087 11/23/99 831400 SPARTAN PROMOTIONAL GROUP INC.POLICE ACADEMY SUPPLIES 304.12 304.12 47088 11/23/99 840403 ST. PAUL, CITY OF MEDIC SUPPLIES 784.64 231.25 231.25-1,017.00 CRIME LAB SERVICES 50.00 CRIME SCENE SCHOOL -PILE 225.00 REPAIR TO CHIEF RADIO 235.25 1,294.89 47089 11/23/99 840651 ST. PAUL PIONEER PRESS 70 WAS MISSED ON LAST BILL 70 70 47090 11/23/99 850330 SUBWAY 12 FT. PARTY SUB 115.00 115.00 47091 11/23/99 850395 SUNRAY B -T -B CREDIT 53.49 - MISC. FILTERS & SHOP SUPPLIES 164.43 FILTERS 8.13 MUFFLER 117.57 SEALED BEAMS, W1X 40.50 277.14 47092 11/23/99 850685 SUZANNE'S CUISINE, INC.DINNER, ICE CREAM SUNDAES 3,615.84 3,615.84 47093 11/23/99 851575 SYSTEMS SUPPLY, INC.SUPPLIES - EQUIPMENT 109.87 SUPPLIES - EQUIPMENT 54.93 EPSON INK CART.72.30 3 1/2 FLOPPY DISKS 64.97 302.07 47094 11/23/99 860305 T.J.T. - SHIRTS SHORTS 430.00 T SHIRTS-SCREEN CHARGE 460.00 890.00 47095 11/23/99 860320 T.R.F. SUPPLY CO.WORK GLOVES,GOGGLES,EAR PLUGS 529.20 529.20 47096 11/23/99 860660 TARTAN MUSIC DEPARTMENT POINSETTIA'S 288.00 288.00 47097 11/23/99 860725 TAYLOR TECHNOLOGIES, INC.TELEPHONE SUPPORT 82.80 82.80 47098 11/23/99 861618 THE ENGRAVING SHOP VOLLEYBALL CERT.171.00 ARTWORK 10.00 SOCCER PLAQUES 10.00 191.00 47099 11/23/99 880501 TREADWAY GRAPHICS FOOTBALLS,BASKETBALLS,SOCCER B 338.63 BIKE BOTTLES,HACKEY SACKS,340.88 679.51 47100 11/23/99 880675 TROPHIES UNLIMITED VOLLEYBALL TROPHIES,MEDALS 786.23 786.23 7 i VOUCHRE2 11/23/99 900173 11/19/99 13:44 PRE -EMPL. PHYSICALS 47104 VOUCHER/ 900200 UNITED PARCEL SERVICE CHECK CHECK VENDOR VENDOR NUMBER DATE NUMBER NAME 47101 11/23/99 881800 TWIN CITY LITHO 47102 11/23/99 900100 UNIFORMS UNLIMITED CITY OF MAPLEWOOD VOUCHER /CHECK REGISTER FOR PERIOD 11 ITEM DESCRIPTION COPIES OF 7 BROCHURES UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING CREDIT UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING 47103 11/23/99 900173 UNITED HOSPITAL PRE -EMPL. PHYSICALS 47104 11/23/99 900200 UNITED PARCEL SERVICE COURIER SERVICE 47105 11/23/99 910535 VECTOR INTERNET SERVICES 1 MO. SERVICE 10/19 -11/19 47106 11/23/99 911350 VIKING ELECTRIC SUPPLY JANITORIAL SUPPLIES 47107 11/23/99 931300 WALSH, WILLIAM P.PLBG. INSP 47108 11123/99 940500 WEBER & TROSETH INC. PLBG. INSP. PLBG. INSP. COMM. PLBG. INSP. COMM. PLBG. INSP. COMM. PLBG. INSP. MAINT. ON CASCADE CYL. STA 2 PAGE 8 ITEM CHECK AMOUNT AMOUNT 3,191.81 3,191.81 9.49 14.38 142.56 123.36 111.02 123.63 - 372.91 55.80 466.28 600.00 33.07 239.95 239.95- 215.95 91.29 75.15 4.45 45.00 105.16 224.95 284.01 29.65- 135.72 228.06 32.54 51.25 116.54 597.09 39.67 55.54 264.43 414.18 4,756.57 168.00 168.00 14.75 14.75 24.00 24.00 58.58 58.58 832.00 1,040.00 1,040.00- 185.00 231.25 231.25-1,017.00 112.00 112.00 8 VOUCHRE2 CITY OF MAPLEWOOD CITY OF MAPLEWOOD 11/19/99 13:44 PAGE 9 VOUCHER /CHECK REGISTER Transmitted Settlement FOR PERIOD 11 VOUCHER/Date Payee Description CHECK CHECK CHECK VENDOR VENDOR ITEM ITEM NUMBER DATE NUMBER NAME DESCRIPTION AMOUNT 47109 11/23/99 940570 WESCO CIRCUIT BREAKER PD 46.94 11/16/99 11/17/99 MN State Treasurer SURGE PROTECTORS-CITY HALL 153.32 47110 11/23/99 941501 WHITE BEAR LAKE, CITY OF TRAINING FOR SUPERVISORS 800.00 47111 11/23/99 980195 ZARNOTH BRUSH WORKS, INC.ELGIN ALL PRO STRIP,TUBE BROOM 870.11 MN State Treasurer Drivers License #697 11/17/99 TOTAL CHECKS MN State Treasurer Amount 832.50 19,077.25 16,014.29 1,063.25 13,928.04 25.00 659.50 15,965.83 567.00 11,949.36 5,839.00 755.50 8,752.39 214.04 10 CITY OF MAPLEWOOD Disbursements via Debits to Checking account PAGE 9 Transmitted Settlement Date Date Payee Description CHECK AMOUNT 11/15/99 11/16/99 MN State Treasurer Drivers License #697 11/15/99 11/16/99 MN State Treasurer Deputy Registrar #149 200.26 11/15/99 11/16/99 MN State Treasurer State Payroll Tax 11/16/99 11/17/99 MN State Treasurer Drivers License #697 800.00 11/16/99 11/17/99 MN State Treasurer Deputy Registrar #149 11/09/99 11/17/99 MN Dept of Revenue Special Fuel Licenses7o.11 11/17/99 11/18/99 MN State Treasurer Drivers License #697 11/17/99 11/18/99 MN State Treasurer Deputy Registrar #149 351,472.98 11/18/99 11/19/99 MN State Treasurer Drivers License #697 11/18/99 11/19/99 MN State Treasurer Deputy Registrar #149 11/09/99 11/19/99 MN Dept of Revenue Sales Tax - Oct 99 11/19/99 11/22/99 MN State Treasurer Drivers License #697 11/19/99 11/22/99 MN State Treasurer Deputy Registrar #149 11/09/99 11/22/99 MN Dept of Revenue Fuel Tax - Oct 99 TOTAL 9 p: \misc \achclerk \CLRK1199.WK4 Amount 832.50 19,077.25 16,014.29 1,063.25 13,928.04 25.00 659.50 15,965.83 567.00 11,949.36 5,839.00 755.50 8,752.39 214.04 10 VOUCHRE2 CITY OF MAPLEWOOD PAGE 1 VOUCHRE2 CITY OF MAPLEWOOD11/29/99 11:16 VOUCHER /CHECK REGISTER 11/29/99 11:16 VOUCHER CHECK REGISTER FOR PERIOD 11 FOR PERIOD 11 VOUCHER/VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ITEM CHECK CHECK CHECK VENDOR VENDOR ITEM ITEMNUMBERDATENUMBERNAMEDESCRIPTIONAMOUNTAMOUNTNUMBERDATENUMBERNAMEDESCRIPTIONAMOUNT 47114 11/30/99 JEFF UBEL REFUND OVERCHG. ON MEMB.303.00 303.00 200 FT.HOSE 414.98 47115 11/30/99 WENDY BEAVER REFUND INTRO TO BASKETBALL 30.00 30.00 47136 11/30/99 280101 FOREST PRODUCTS SUPPLY CO.LABOR TO CUT DESK 40.00 47116 11/30/99 LEE CLINTSMAN REFUND YOUTH BASKETBALL 50.00 50.00 47137 11/30/99 300500 G & K SERVICES UNIFORMS & CLOTHING 63.01 47117 11/30/99 DONALD J. CALLAHAN REFUND NO PMT.FOR F/A PERMIT 45.00 45.00 UNIFORMS & CLOTHING 76.88 UNIFORMS & CLOTHING 38.71 47118 11/30/99 020870 ALLIED MEDICAL ACCTS CONTROL FEES FOR SERVICE 668.29 668.29 UNIFORMS & CLOTHING 28.11 47119 11/30/99 030310 ANCOM COMMUNICATIONS, INC.PAGER REPAIR 52.97 52.97 47138 11/30/99 330677 HEALTHEAST MED HOME LTD.GOWNS ISOLATION 35.00 47120 11/30/99 050675 AWARDS BY HAMMOND, INC. 47139 11/30/99 340110 HEJNY RENTALS, INC HAMMER-HYDRAULIC JACK-BOBCAT 143.28 VOLUNTEER AWARD 34.24 34.24 47140 11/30/99 350470 HIEBERT, STEVEN K -9 HANDLER 35.004712111/30/99 061609 BARRIER WEAR, INC.YELLOW BRUSH PAN 86.40 86.40 47122 11/30/99 061906 BAUER BUILT TERRA TRAC 341.06 47141 11/30/99 350700 HIRSHFIELDS PAINT BRUSHES 37.23 SUPPLIES - VEHICLE 349.49 690.55 PAINT BRUSHES 10.54 47123 11/30/99 073975 BLAKE BUILDERS 2447 MATTERHORN DR.1,000.00 47142 11/30/99 350940 HOME DEPOT /GECF 3/8 CHAIN, SCREW EYE 30.85 2447 MATTERHORN DR.10.68 1,010.68 47143 11/30/99 370070 HUDSON MAP COMPANY YR 2000 STREET ATLASES 131.42 47124 11/30/99 081300 BRANDL ANDERSON HOMES 2573 MONTANA AVE. E 1,000.00 47144 11/30/99 401415 JOHN FRYE DISTRIBUTING SMART FUNNEL2573MONTANAAVE. E 30.27 1,030.27 85.15 47125 11/30/99 110152 CSI SOFTWARE TRAINING,KEY TAGS,TRAVEL EXP.3,575.78 47145 11/30/99 401615 JOHNSON, JOE PERSONAL TRAINING 420.00 HARDWARE-CASH DRAWER INSERT 365.00 3,940.78 47146 11/30/99 410370 KATH COMPANIES CABLE, ROTOR, CAP 83.42 47126 11/30/99 110325 CAPITOL COMMUNICATIONS REPLACEMENT RADIO & ACCES50RIE 544.22 544.22 BRAKE SET, FREEZE PLUG 56.37 PLUGS 39.87 47127 11/30/99 131755 CLOSE LANDSCAPE ARCHITECTURE SITE ANAL.PLANNING,ARIEL PHOTO 3,431.76 3,431.76 BRAKE SET 43.82 THERMOSTAT, 3/8 HOSE 40.45 47128 11/30/99 170900 0 & D TOWING SERVICE INC.TOW SQD. 943 47.93 47.93 47147 11/30/99 430350 GECC /KNOX LUMBER CARRIAGE BOLT 44.57 47129 11/30/99 180800 DALCO JANITORIAL SUPPLIES 32.27 32.27 47148 11/30/99 460550 LEARNING RESOURCES NETWORK SUBSCRIPTION "LERN"125.00 47130 11/30/99 181800 DAVIES WATER EQUIPMENT CO.FLEXSTAKE HYDRANT MARKER 746.62 47149 11/30/99 510500 MAPLEWOOD BAKERY REG. WEEKLY ORDERSSHEARRINGS68.65 815.27 714.89 BIRTHDAY CAKES 137.50 47131 11/30/99 240150 ELSMORE AQUATIC LATEX HATS, RELAY-ANTI FOG 227.18 47150 11/30/99 510570 MAPLEWOOD FIRE FIGHTERS RELIEF ANNUAL CITY CONTRIB.66RELAYGOGGLES58.26 285.44 47132 11/30/99 240380 EMERGENCY AUTOMOTIVE TECH, INC OPTICOM PROB. SHORT IN LGHTBAR 84.00 47151 11/30/99 520500 MCGUIRE, MICHAEL DEC. CAR ALLOWANCE 450.00 REPAIR TO SQUAD 944 700.71 784.71 47152 11/30/99 530300 MELANDER, JON GROUP DINNER-RADISSON ST.CLOUD 120.81 47133 11/30/99 250180 ERICSON, MICHAEL A MEALS,LODGING,TAXI -ICMA CONF.483.86 483.86 47153 11/30/99 530755 METROCALL PAGER 10.46 47134 11/30/99 260290 FARMER BROS. CO.COFFEE 84.80 47154 11/30/99 540175 MIDWEST COCA -COLA BOTTLING CO. MDSE. FOR RESALE 401.95COFFEE, COCOA MIX, FLVR COFFEE 152.80 237.60 CREDIT-RETURNED MERCH.53.85 - 47135 11/30/99 260656 FIRE EQUIPMENT SPECIALTIES, IN 200 FT. HOSE 414.98 MDSE. FOR RESALE 240.40 MDSE. FOR RESALE 232.05 11 VOUCHRE2 11/29/99 11:16 CITY OF MAPLEWOOD PAGE 3 VOUCHRE2 CITY OF MAPLEWOODVOUCHER /CHECK FOR REGISTER PERIOD 11 11/29/99 11:16 VOUCHER /CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ITEM CHECK VOUCHER/ CHECK CHECK VENDOR VENDOR ITEMNUMBERDATENUMBERNAMEDESCRIPTIONAMOUNTAMOUNTNUMBERDATENUMBERNAME ITEM DESCRIPTION AMOUNT 47155 11/30/99 542345 MINNESOTA PHOTO FILM DEVELOPING 15.84 15.84 47175 11/30/99 750600 RENNIX CORPORATION SERIES HIGH PRIORITY EMITTER 801.82 47156 11/30/99 542435 MINNESOTA REC. & PARKS ASSOC.CONF. REG. FOR KATIE ATKINS 275.00 275.00 47176 11/30/99 780298 S &S WORLDWIDE CHILD CARE SUPPLIES 28.54 47157 11/30/99 542455 MINNESOTA SHREDDING LLC DOCUMENT DESTRUCTION 49.95 49.95 47177 11/30/99 780300 S &T OFFICE PRODUCTS INC.PAPER,CARD HOLDER,PORTFOLIO,85.14 47158 11/30/99 542500 MINNESOTA, STATE OF REFUND STATE AID-911 SERV.1,543.71 1,543.71 PAPER -CREAM 24.54 47159 11/30/99 570114 MOODY'S INVESTORS SERVICE BOND RATING FEE 2,650.00 47178 11/30/99 810620 SHORTREED, MICHAEL MEALS -MEDIC SCHOOL, PARKING 52.18 BOND RATING FEE 2,650.00 5,300.00 47179 11/30/99 820460 SLABA, JACLEE VOICE TREK POSTERS 100.00 47160 11/30/99 630014 NCITE WKSHP ON TRAFFIC ENG. FUNDAMEN 50.00 50.00 BILLY MCGLAUGHLIN POSTER 100.00 47161 11/30/99 640815 NEWPROS DATA, INC.LiSTLABS 39.00 39.00 47180 11/30/99 842303 STAR TRIBUNE SUBSCRIPTIONS & MEMBERSHIPS 202.80 47162 11/30/99 660900 NORTH STAR TURF, INC.SEED 344.00 47181 11/30/99 850395 SUNRAY B -T -B FILTERS 71.18 SEED 344.00 688.00 47182 11/30/99 850674 SUPERIOR SERVICES OCTOBER RECYCLING 16,420.45 47163 11/30/99 661108 NORTH STAR WIPER & INDUSTRIAL CHROME TOWEL DISP.,LINER,TOWEL 458.63 458.63 47183 11/30/99 860320 T.R.F. SUPPLY CO.POP UP TOWELS,GOGGLES,KNIFE,401.71 47164 11/30/99 661755 NORTHERN STATES POWER UTILITIES 10.68 47184 11/30/99 860410 TSE, INC.MAILING BROCHURESUTILITIES760.11 150.68 UTILITIES 1,329.66 47185 11/30/99 860650 TARGET STORES -CSA A/R 60T BOX,15 QT BOX, TYLENOL,78.93UTILITIES UTILITIES 612.52 760.58 POOL /SPOOKY SPLASH SUPPLIES 68.91 UTILITIES 923.95 47186 11/30/99 861615 THE DRAMA KIDS FALL DRAMA INSTRUCTOR 900.00UTILITIES12,783.58 17,181.08 47165 11/30/99 691790 OSTER, ANDREA ROLL OF 100 STAMPS AT .33 33.00 33.00 47187 11/30/99 861691 THOMAS, ERNEST EARPLUGS 74.55 47166 11/30/99 700735 PALMA, STEVEN T K-9 HANDLER 47188 11/30/99 862710 TIME WARNER CABLE SERVICE NOV. 15- DEC. 14 106.1735.00 35.00 47167 11/30/99 711690 PIONEER PRESS ADS FOR FALL FITNESS 381.75 381.75 47189 11/30/99 880501 TREADWAY GRAPHICS EMBROIDERED CREWS,T- SHIRTS,MUG 449.97 TOW SOD 945 37,27 47168 11/30/99 712115 POLAR CHEV, GEO, MAZDA REPAIR SHOCKS 96 CHEV.CAPRICE 532.09 532.09 47190 11/30/99 890053 U.S. DIARY MONTHLY PLANNING 249.87 47169 11/30/99 712160 POLK INFOTYME WINDOWS TARGET 274.24 274.24 47191 11/30/99 890910 US WEST DEX SERVICE NOV. 1 -NOV. 30 -99 103.40 47170 11/30/99 720765 PREFERRED BUILDERS 1746 LAKEWOOD DR.1,000.00 47192 11/30/99 900100 UNIFORMS UNLIMITED ALTERATIONS1746LAKEWOODDR.33.15 1,033.15 21.30 UNIFORMS & CLOTHING 64.71 47171 11/30/99 740800 RADIO SHACK SERIAL PORT ADAPTER 17.02 17.02 UNIFORMS & CLOTHING 6.69 47172 11/30/99 741201 RAINBOW FOODS NOT DOG BUNS 5.64 47193 11/30/99 901280 UPHUS, BRAD 1040 DORLAND RD S 1,000.005.64 1040 DORLAND RD S 20.68 47173 11/30/99 741600 RAMSEY COUNTY-PRRREV POSTAL RERIFICATION FOR ELEC.76.32 76.32 47194 11/30/99 911600 VIKING INDUSTRIAL CENTER COVERALLS,RUBBER GLOVES 46.10 47174 11/30/99 750550 REINHART INSTITUTIONAL FOODS SOUP,CHILI,PRETZELS,SOUP,MILK 603.76 47195 11/30/99 913110 VOGUE HOMES SAUCE,CUPS,SOUP,CHILI,YOGURT 570.59 2305 ARLINGTON AVE. E 1,000.00 CHIPS,RELISH,SAUCE,PLATES,TRAY 354.29 1 2305 ARLINGTON AVE. E 110.96 47196 11/30/99 931300 WALSH, WILLIAM P.PLBG. INSP.584.80 13 VOUCHRE2 CITY OF MAPLEWOOD 11/29/99 11:16 Disbursements via Debits to Checking account VOUCHER /CHECK REGISTER FOR PERIOD 11 Transmitted Settlement VOUCHER/Date Date Payee CHECK CHECK VENDOR VENDOR ITEM ITEM NUMBER DATE NUMBER NAME DESCRIPTION AMOUNT Drivers License #697 11/22/99PLBG. INSP.731.01 Deputy Registrar #149 584.80 11/23/99PLBG. INSP.731.01- 47197 11/30/99 941500 WHITE BEAR LAKE RESERVE UNIT TACTICAL RISK MGMT. SEMINAR -3 240.00 47198 11/30/99 980195 ZARNOTH BRUSH WORKS, INC. ELGIN TUBE BROOM,ALL PRO STRIP 870.11 Drivers License #697 11/24/99 TOTAL CHECKS MN State Treasurer 15 p:\misclachclerk\CLRK1199.WK4 Amount 639.25 18,554.25 707.50 10,877.68 597.00 10,082.07 63,767.35 734.50 12,499.38 12,322.84 16 CITY OF MAPLEWOOD Disbursements via Debits to Checking account PAGE 5 Transmitted Settlement Date Date Payee DescriDti CHECK AMOUNT 11/22/99 11/23/99 MN State Treasurer Drivers License #697 11/22/99 11/23/99 MN State Treasurer Deputy Registrar #149 584.80 11/23/99 11/24/99 MN State Treasurer Drivers License #697 11/23/99 11/24/99 MN State Treasurer Deputy Registrar #149 240.00 11/24/99 11/29/99 MN State Treasurer Drivers License #697 11/24/99 11/29/99 MN State Treasurer Deputy Registrar #149870.11 11/24/99 11/29/99 U.S. Treasurer Federal Payroll Tax 11/29/99 11/30/99 MN State Treasurer Drivers License #697 139,609.61 11/29/99 11/30/99 MN State Treasurer Deputy Registrar #149 11/29/99 11/30/99 MN State Treasurer State Payroll Tax TOTAL 15 p:\misclachclerk\CLRK1199.WK4 Amount 639.25 18,554.25 707.50 10,877.68 597.00 10,082.07 63,767.35 734.50 12,499.38 12,322.84 16 VOUCHRE2 CITY OF MAPLEWOOD PAGE 1 VOUCHRE2 CITY OF MAPLEWOOD 11/30/99 15:59 VOUCHER CHECK REGISTER 12/03/99 13.29 VOUCHER /CHECK REGISTER FOR PERIOD 11 FOR PERIOD 12 VOUCHER/VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ITEM CHECK CHECK CHECK VENDOR VENDOR ITEM ITEM NUMBER DATE NUMBER NAME DESCRIPTION AMOUNT AMOUNT NUMBER DATE NUMBER NAME DESCRIPTION AMOUNT 8155 11/19/99 190400 DEPT. OF NATURAL RESOURCES DNR LICENSE FEES PAYABLE 455.00 455.00 47201 12/07/99 MEDICA FINANCE DEPT.REFUND - DUPLICATE CHECK 575.91 8156 11/19/99 120525 CENTURY COLLEGE TRAINING ACLS - ANDREWS 125.00 125.00 47202 12/07/99 ARNOLD, DAVID REFUND 2% HLTH /DENT.ADMIN.FEE 87.58 8157 11/19/99 871400 TOTAL ENTERTAINMENT ENTERTAINMENT FOR DANCE 300.00 300.00 47203 12/07/99 TROOP #2085 REFUND OVERPMT.7.00 8158 11/23/99 890900 U.S.WEST COMMUNICATIONS PAY TELEPHONES 183.07 47204 12/07/99 LARRY HALL REFUND - OVERCHGD ON MEMB 20.00 PAY TELEPHONES 65.32 248.39 47205 12/07/99 DANIEL SHEA REFUND OVERPMT- CANCELLED MEMB.80.00 8159 11/23/99 740310 R.C.L.L.G.ANNUAL HOLIDAY BANQUET 120.00 ANNUAL HOLIDAY BANQUET 30.00 150.00 47206 12/07/99 ANNE JOHNSON REFUND OVERCHGD. ON MEMB.21.30 8160 11/24/99 741600 RAMSEY COUNTY-PRRREV TAX - FIRE STATION 1,697.14 1,697.14 47207 12/07/99 MN DEPT. OF HUMAN RESOURCES REFUND MA- MEDICARE PD 227.30 8161 11/24/99 070210 BECKER, RONALD BACKGROUND INVESTIGATIONS 4,362.40 40362.40 47208 12/07/99 AURELIUS, LUCILLE REFUND 2% HLTH /DENT ADMIN.FEE 115.58 8162 11/24/99 190400 DEPT. OF NATURAL RESOURCES DNR LICENSE FEES PAYABLE 469.00 469.00 47209 12/07/99 BECKER, RON REFUND 2% HLTH /DENT ADMIN. FEE 1.17 8163 11/29/99 550150 MN BENEFIT ASSOCIATION NOV INSURANCE 141.76 141.76 47210 12/07/99 BERM, LOIS REFUND 2% HLTH /DENT ADMIN. FEE 90.60 8164 11/29/99 630018 NCPERS GROUP LIFE INS PERA LIFE INS - NOV 213.00 213.00 47211 12/07/99 BURKE, MYLES REFUND 2% HLTH /DENT ADMIN. FEE 57.70 8165 11/29/99 943500 WISCONSIN DEPT. OF REVENUE WI SWT - NOV 1999 836.49 836.49 47212 12/07/99 CAHANES, TONY REFUND 2% HLTH /DENT ADMIN.FEE 420.51 8166 11/29/99 341706 HERITAGE BANK SAVINGS BONDS 11/12 &11/24 500.00 500.00 47213 12/07/99 CLAUSON, DALE REFUND 2% HLTH /DENT ADMIN. FEE 219.85 8167 11/30/99 722200 P.E.R.A.11/24 PERA 14,744.25 47214 12/07/99 DREGER, RICHARD REFUND 2% HLTH /DENT ADMIN. FEE 356.41 11/24 PERA 18,661.24 33,405.49 47215 12/07/99 EMBERTSON, JAMES REFUND 2% HLTH /DENT ADMIN. FEE 302.46 TOTAL CHECKS 42,903.67 47216 12/07/99 GEISSLER, WALTER REFUND 2% HLTH /DENT ADMIN. FEE 100.92 47217 12/07/99 KLAUSING, HENRY REFUND 2% HLTH /DENT ADMIN. FEE 19.20 47218 12/07/99 KLAUSING, CLAUDETTE REFUND 2% HLTH /DENT ADMIN. FEE 227.72 47219 12/07/99 LANG, RICHARD REFUND 2% HLTH /DENT ADMIN.FEE 383.14 47220 12/07/99 MOESCHTER, RICHARD REFUND 2% HLTH /DENT ADMIN. FEE 492.16 47221 12/07/99 MORELLI, RAY REFUND 2% HLTH /DENT ADMIN. FEE 301.40 47222 12/07/99 NELSON, CAROL REFUND 2% HLTH/ /DENT ADMIN.FEE 219.24 47223 12/07/99 NUTESON, LAVERNE REFUND 2% HLTH /DENT ADMIN. FEE 39.56 47224 12/07/99 ODEGARD, ROBERT REFUND 2% HLTH /DENT ADMIN. FEE 75.62 47225 12/07/99 NELSON, ROBERT REFUND 2% HLTH /DENT ADMIN. FEE 184.53 47226 12/07/99 SKALMAN, DON REFUND 2% HLTH /DENT ADMIN. FEE 169.06 17 VOUCHRE2 CITY OF MAPLEWOOD PAGE 2 VOUCHRE2 CITY OF MAPLEWOOD PAGE 312/03/99 13:29 VOUCHER /CHECK REGISTER 12/03/99 13:29 VOUCHER /CHECK REGISTER FOR PERIOD 12 FOR PERIOD 12 VOUCHER/VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ITEM CHECK CHECK CHECK VENDOR VENDOR ITEM ITEM CHECKNUMBERDATENUMBERNAMEDESCRIPTIONAMOUNTAMOUNTNUMBERDATENUMBERNAMEDESCRIPTIONAMOUNTAMOUNT 47227 12/07/99 STAFNE, GREG REFUND 2% HLTH /DENT ADMIN. FEE 45.32 45.32 47247 12/07/99 130255 CHIEF SUPPLY FLEX -CUFFS 187.70 187.70 47228 12/07/99 VIGNALO, PATTI REFUND 2% HLTH /DENT ADMIN. FEE 351.64 351.64 47248 12/07/99 180800 DALCO FUL TROL,MULTI FRESH,LYSOL 437.39 PAPER TOWELS,TP,616 BAY WEST 432.964722912/07/99 WILLIAMS, DUANE REFUND 2% HLTH /DENT ADMIN. FEE 460.74 460.74 SUPPLIES - JANITORIAL 56.65 FUL TROL,BODY SHAMPOO,TOWELS 455.714723012/07/99 010463 A T & T TELEPHONE 326.86 PAPER BAGS, TRANSPORT. CTL 25.34 A/R - PERSONAL PHONE CALLS 33.34 360.20 PT, TP, FUL TROL,MULTI FRESH 423.75 1,831.80 47231 12/07/99 010467 AT & T WIRELESS SERVICES PHONE SERV. /REPLACEMENT PHONE 540.47 540.47 47249 12/07/99 181852 DAVIS LOCK VSAFE REPAIR LOCK 20.00 LOCK REPAIR & PARTS 20.24 40.24 47232 12/07/99 010476 A.V.C.A.M.SUBSCRIPTIONS & MEMBERSHIPS 15.00 15.00 47250 12/07/99 230225 E.K.QUEHL -REPORT FORMS 527.47 527.474723312/07/99 010575 ACE HARDWARE BULBS 9.56 9.56 47251 12/07/99 230900 DANKA OFFICE IMAGING CO.DEVELOPER -CITY MGR.28,764723412/07/99 010576 ACE HARDWARE INC.SUPPLIES - EQUIPMENT 314.93 DEVELOPER-HUMAN RESOURCES 28.76 SUPPLIES - EQUIPMENT 279.91 DEVELOPER- EMERG. MGMT.95 MAINTENANCE MATERIALS 324.26 919.10 DEVELOPER-FINANCE 37.16 DEVELOPER -CITY CLERK 77,414723512/07/99 020150 AERIAL COMMUNICATIONS TELEPHONE 127.54 127.54 DEVELOPER- POLICE 68.80 DEVELOPER-FIRE 16.404723612/07/99 020411 AIRTOUCH CELLULAR, BELLEVUE CELL PHONES 42.65 DEVELOPER-PUBLIC WORKS 31.64 TELEPHONE 6.12 48.77 DEVELOPER -PARKS & REC.76.94 DEVELOPER-COMMUNITY DEV.63.72 430.544723712/07/99 021186 AMERICAN BIRDING ASSOCIATION SUBSCRIPTIONS & MEMBERSHIPS 40.00 40.00 47252 12/07/99 240375 EMERGENCY APPARATUS MAINT.TRUCK TOWED,HEADGASKETS REPL.2,834.994723812/07/99 030380 ANDERSON, CAROLE MILEAGE REIMBURSEMENT 12.88 12.88 ANTI FREEZE,THERMOSTAT,GASKET 533.72 3,368.71 47239 12/07/99 030420 ANDERSON, EVERETT A MILEAGE REIMBURSEMENT 232 M1.64.96 64.96 47253 12/07/99 240380 EMERGENCY AUTOMOTIVE TECH, INC INSTALL COMP.DOCKING STATION 694.31 47240 12/07/99 061100 BANNIGAN & KELLY P.A.OCTOBER 1999 SERVICES 8,187.94 8,187.94 REPLACE V -CON & 5 -0 LIGHTS 523.50 1,217.81 47254 12/07/99 260656 FIRE EQUIPMENT SPECIALTIES, IN TOOLS,BRACKETS,LAMPS,BATTERY 297.95 297.954724112/07/99 061906 BAUER BUILT WHEEL, BATTERY 102.02 102.02 47255 12/07/99 300500 G & K SERVICES UNIFORMS & CLOTHING 203.504724212/07/99 070100 BEARCOM MAINT. CONTRACT 41.73 41.73 UNIFORMS & CLOTHING 76.88 UNIFORMS & CLOTHING 38.714724312/07/99 081180 BONESTR00, ROSENE, ANDERLIK PROTOTYPES,DESIGN,BROCHURES 4,078.83 4,078.83 UNIFORMS & CLOTHING 25.07 344.16 47244 12/07/99 090645 BRIGGS & MORGAN, P.A.LEGAL FEES 98 IMP. BOND ISSUES 714.40 47256 12/07/99 320250 GRAF, DAVE KARATE INSTRUCTOR-NOV.171.00 171.00 LEGAL FEES 98 IMP. BOND ISSUES 385.78 LEGAL FEES 98 IMP. BOND ISSUES 117.88 47257 12/07/99 320265 GRAFIX SHOPPE SQUAD STRIPING 200.40 200.40 LEGAL FEES 98 IMP. BOND ISSUES 478.65 LEGAL FEES 98 IMP. BOND ISSUES 764.41 47258 12/07/99 350475 HILSON RESEARCH, INC.BACKGROUND INVEST. SUPPLIES 39.75 39.75 LEGAL FEES 98 IMP. BOND ISSUES 75.01 LEGAL FEES 98 IMP. BOND ISSUES 132.16 47259 12/07/99 350940 HOME DEPOT /GECF GAS CAN, BRUSH, WD 40 25.68 LEGAL FEES 98 IMP. BOND ISSUES 903.71 3,572.00 100 TAPE 10.62 47245 12/07/99 110400 CAPITOL RUBBER STAMP CO.STAMPS - THOMALLA & SVENDSEN 45.73 45.73 C SIZE BATTERIES EXT. CORDS & MISC.- HOLIDAY LGT 29.77 97.03 163.10 47246 12/07/99 120515 CENTRAL STORES COPIER PAPER,TAPE,ENVELOPES 45.10 45.10 47260 12/07/99 400700 JERRY'S SPORT CENTER 20 SHOTGUNS & TACTICAL SLINGS 262.00 262.00 19 20 VOUCHRE2 CITY OF MAPLEWOOD 12/03/99 13:29 VOUCHER /CHECK REGISTER FOR PERIOD 12 VOUCHER/ PAGE 4 VOUCHRE2 CHECK CHECK VENDOR VENDOR ITEM NUMBER DATE NUMBER NAME DESCRIPTION 47261 12/07/99 401250 JIM HATCH SALES CO.CHORE GLOVES, ORANGE MITTEN 47262 12/07/99 401450 JOHN E. REID AND ASSOC., INC.SEMINAR ON STREET CRIME -HELLE 47263 12/07/99 401637 JOHNSON, RICK REMOVAL OF DEAD DEER 47264 12/07/99 401700 JONES, DONALD SAFETY BOOTS 47265 12/07/99 410160 KPMG LLP AUDIT FEES 47266 12/07/99 410370 KATH COMPANIES ADAPTER AMOUNT 168.00 168.00 47285 12/07/99 DISC SETS 47267 12/07/99 420100 KIEGER, CAROLYN YOUTH BASKETBALL CLASSES 47268 12/07/99 430300 KNOWLAN'S SUPER MARKETS, INC.TEDDY GRAHAMS, CIDER 24,607.90 24,607.90 400.00 400.00 LUNCH BAGS, BAGGIES, ZIP LOCK 47269 12/07/99 430350 GECC/KNOX LUMBER LADDER 47270 12/07/99 460000 LE, SHERRIE L LUNCH -WORK COMP. WKSHOP 47271 12/07/99 500300 M.A. ASSOCIATES WASH BRUSH, 5 47272 12/07/99 510100 MAPLE LEAF OFFICIALS ASSN.INSTRUCTOR- BASKETBALL CLINIC 47273 12/07/99 510500 MAPLEWOOD BAKERY BIRTHDAY CAKES 47274 12/07/99 510585 MAPLEWOOD HISTORICAL SOCIETY CONCERT FUND RAISER-HIST.SOC. 47275 12/07/99 530730 METRO ATHLETIC SUPPLY VOLLEYBALL NETS VOLLEYBALL NETS 47276 12/07/99 530815 METRO FIRE INC.BOOTS 47277 12/07/99 531650 METROPOLITAN COUNCIL WASTEWATER-DECEMBER 47278 12/07/99 531920 MICHAEL'S STORES INC.GLITTER, GLUE, PAINTS 47279 12/07/99 540175 MIDWEST COCA -COLA BOTTLING CO.MDSE. FOR RESALE 47280 12/07/99 540480 MIKE'S LP GAS & R.V. SERVICE PROPANE, BUTANE 47281 12/07/99 540545 ANDREW C. MILLS, DVM VET. SERVICES 47282 12/07/99 540845 MINN. COUNTY ATTORNEYS ASSOC.FORFEITURE FORMS 47283 12/07/99 542345 MINNESOTA PHOTO FILM DEVELOPING 47284 12/07/99 542630 MINNESOTA VALLEY LANDSCAPING 96 - PROFESSIONAL SERVICES PAGE 4 VOUCHRE2 CITY OF MAPLEWOOD PAGE 512/03/99 13:29 VOUCHER /CHECK REGISTER FOR PERIOD 12 VOUCHER/ ITEM CHECK CHECK CHECK VENDOR VENDOR ITEM ITEM CHECK AMOUNT AMOUNT NUMBER DATE NUMBER NAME DESCRIPTION AMOUNT AMOUNT 168.00 168.00 47285 12/07/99 570090 MOGREN BROS.SOD, DIRT 80.40 80.40 200.00 200.00 47286 12/07/99 570300 MORTON INTERNATIONAL INC.900 TONS DEICING SALT 24,607.90 24,607.90 400.00 400.00 47287 12/07/99 620600 MUSKA LIGHTING CENTER LIGHTING SUPPLIES 623.83 623.83 45.00 45.00 47288 12/07/99 630100 NADEAU, ED SAFETY SHOES 45.00 45.00 4,500.00 4,500.00 47289 12/07/99 630773 NATURAL AREAS ASSOCIATION SUBSCRIPTIONS & MEMBERSHIPS 25.00 25.00 46.37 47290 12/07/99 661600 NORTHERN TOOL & EQUIPMENT CO.FILTER, CONNECTOR 18.08 18.08 86.27 132.64 47291 12/07/99 661755 NORTHERN STATES POWER UTILITIES 20.41 32.00 32.00 UTILITIES 805.44 UTILITIES 1,100.25 17.63 UTILITIES 101.81 31.72 49.35 UTILITIES 527.53 2,555.44 191.22 191.22 47292 12/07/99 700664 PAGENET PAGER FEES 334.45 334.45 8.51 8.51 47293 12/07/99 710320 PEPSI -COLA COMPANY POP FOR OPEN HOUSE 231.25 231.25 50.58 50.58 47294 12/07/99 712105 PIZZA HUT PIZZA FOR 12 -7 FIRE DEPT.EVENT 213.00 213.00 144.00 144.00 47295 12/07/99 720768 PREMIER BANK SAFE DEPOSIT BOX RENTAL - 4 240.00 240.00 123.75 123.75 47296 12/07/99 722300 PUMP AND METER SERVICE, INC.SHOP SUPPLIES, LABOR 167.66 167.66 1,462.00 1,462.00 47297 12/07/99 741600 RAMSEY COUNTY-PRRREV STRIPE CITY STREETS 519.03 519.03 169.57 47298 12/07/99 742125 RAMSEY CTY FIRE CHIEFS ASSOC.MEMB. DUES FOR 2000 50.00 50.00482.97 652.54 47299 12/07/99 750550 REINHART INSTITUTIONAL FOODS CHIPS,SAUCE,PICKLES,FORKS,CUPS 455.53 455.53203.16 203.16 47300 12/07/99 762205 ROSSINI, DR. JAMES ADMIN. FEES- FITNESS PROGRAM 200.00 200.00174,859.24 174,859.24 47301 12/07/99 762206 ROSSMAN, KEITH YOUTH BASKETBALL CLASSES 144.00 144.0027.03 27.03 47302 12/07199 780300 S &T OFFICE PRODUCTS INC.WALLRACK,CALENDAR,PLANNERS 179.91 293.40 293.40 APPT.BOOK,CALENDAR,REFILL 55.34 STORAGE BOX,PAPER,ENVELOPES,43 432.98 53.52 53.52 CHAIR -ASST. TO CITY MGR.350.86 DATALIFE IBM FORMS 10.65 229.45 229.45 HIGHLIGHTERS,PENS,BADGES 60.18 SHEET PROT. CAL.REFILL,TAPE 66.96 34.70 34.70 BINDER,TEL/ADDRESS REFILL,5.41 TEL /ADDRESS REFILL 3.07 9'22 9.22 SUPPLIES - OFFICE 40.10 SHELVING-PW 595.34 940.00 940.00 2000 CALENDAR 6.44 CREDIT 65.31- 21 22 VOUCHRE2 CITY OF MAPLEWOOD PAGE 6 VOUCHRE2 CITY OF MAPLEWOOD PAGE 712/03/99 13:29 VOUCHER /CHECK REGISTER 12/03/99 13:29 VOUCHER /CHECK REGISTER FOR PERIOD 12 FOR PERIOD 12 VOUCHER/VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ITEM CHECK CHECK CHECK VENDOR VENDOR ITEM ITEM CHECKNUMBERDATENUMBERNAMEDESCRIPTIONAMOUNTAMOUNTNUMBERDATENUMBERNAMEDESCRIPTIONAMOUNTAMOUNT CREDIT 3.07-1,738.86 TELEPHONE 73.49 47303 12/07/99 780600 SAM'S CLUB DIRECT FRUIT,REESES CUPS,AIRHEADS 101.37 TELEPHONE TELEPHONE 44.73 55.76 BROOMS,GLOVES,MOPHEADS,BLEACH 210.12 TELEPHONE 54.24 REESES CUPS,DUM DUMS,BAGS,LAYS 120.85 TELEPHONE 1,617.17 SNICKERS,STARBURST,WATER,TWIX 191.81 624.15 TELEPHONE 978.41 47304 12/07/99 780750 SAVANNA DESIGN 97-16 FEES FOR PROF. SERVICES 9,972.61 9,972.61 TELEPHONE TELEPHONE 54.24 419.55 47305 12/07/99 800450 SERVICE ENVIRONMENTAL & ENG FEES - CONSULTING 13,426.93 13,426.93 TELEPHONE TELEPHONE 125.53 55.70 47306 12/07/99 810620 SHORTREED, MICHAEL MEDIC SCHOOL LUNCH,DINNER 13.71 13.71 TELEPHONE 55.66 TELEPHONE 55 .66 47307 12/07/99 840403 ST. PAUL , CITY OF REPAIR EQUIP.79.17 TELEPHONE TELEPHONE 55.66 55.66 REPAIR RADIO 111.01 TELEPHONE 55.66 REPAIR RADIO 56.95 TELEPHONE 55.66 D99 -04 -NEW CENTURY DEVELOPMENT 1,413.59 TELEPHONE 55.66 MEDIC SUPPLIES 1,228.96 2,889.68 TELEPHONE 55.66 47308 12/07/99 850340 SUMMIT INSPECTIONS FEES FOR SERVICE 2,630.80 TELEPHONE TELEPHONE 55.66 FEES FOR SERVICE 3,288.50 TELEPHONE 55.66 55.66 FEES FOR SERVICE 3,288.50-2,630.80 TELEPHONE 55.66 47309 12/07/99 860080 T.A. SCHIFSKY & SONS, INC BITUMINOUS MATERIALS 2,812.49 TELEPHONE TELEPHONE 55.66 BITUMINOUS MATERIALS 750.41 TELEPHONE 55.66 132.61 BITUMINOUS MATERIALS 3,163.82 6,726.72 TELEPHONE 55.76 47310 12/07/99 860650 TARGET STORES -CSA A/R HAUNTED TRAIL SUPPLIES 37.37 TELEPHONE 54.24 SPOOLY SPLASH SUPPLIES 128.28 TELEPHONE TELEPHONE 36.05 36.05 BATTERIES, FIRE EXTINGUISHER 25.95 TELEPHONE 36.05 PRESCHOOL PARTY SUPPLIES 17.49 TELEPHONE 89.46 9V BATTERIES 15.31 224.40 TELEPHONE 55.76 47311 12/07/99 871600 TOUSLEY FORD, INC.BRAKE SHOES 70.59 70.59 TELEPHONE 131.66 TELEPHONE 112.89 47312 12/07/99 880501 TREADWAY GRAPHICS EMBROID.ASH CREW,TURTLENECKS 449.97 TELEPHONE TELEPHONE 298.00 NYLON CLIP BAGS, SWEATSHIRT 447.78 897.75 TELEPHONE 73.49 73.49 47313 12/07/99 880750 TROY CHEMICAL INDUSTRIES BUCKETS 43.73 43.73 TELEPHONE 73.49 TELEPHONE 54.24 47314 12/07/99 882830 TWIN CITIES TRANSPORT & RECOVE TOW SOD. 945 37.27 37.27 TELEPHONE 101.83 TELEPHONE 110.02 47315 12/07/99 890150 USPCA MEMBERSHIP -PALMA 40.00 40.00 TELEPHONE 114.34 TELEPHONE 176.71 47316 12/07/99 890900 U.S-WEST COMMUNICATIONS TELEPHONE 251.39 251.39 TELEPHONE 94.19 6,662.44 47317 12/07/99 890905 U.S. WEST COMMUNICATIONS TELEPHONE 47318 12/07/99 900100 UNIFORMS UNLIMITED UNIFORMS & CLOTHING 411.53 52.62 UNIFORMS & CLOTHING 106.19 517.72TELEPHONE55.76 TELEPHONE 150.71-47319 12/07/99 900391 UNIVERSITY OF MINNESOTA ADOPTA WATERSHED-3 REG.30.00 30.00TELEPHONE83.87 TELEPHONE 452.51 47320 12/07/99 911350 VIKING ELECTRIC SUPPLY 400 WATT BULBS 213.98 213.98 23 24 CITY OF MAPLEWOOD VOUCHRE2 Disbursements via Debits to Checking accountCITYOFMAPLEWOODPAGE812/03/99 13:29 VOUCHER /CHECK REGISTER FOR PERIOD 12 Transmitted Settlement VOUCHER /Date Date Payee Description AmountCHECKCHECKVENDORVENDORITEMITEMCHECK NUMBER DATE NUMBER NAME DESCRIPTION AMOUNT AMOUNT 11/30/99 12/01/99 MN State Treasurer Drivers License #697 1,010.50 47321 12/07/99 913113 VOICE TREK PARTIAL PMT. TO MUSICIANS 6,320.00 6,320.00 11/30/99 12/01199 MN State Treasurer Deputy Registrar #149 26,360.07 11/30/99 12/01/9.9 Fire Fighters Relief Assn Fire Fighters Relief 118,926.004732212/07/99 940480 WEATHER WATCH, INC.SERVICE 11/1/99- 3/31/00 475.00 475.00 12/01/99 12/02/99 MN State Treasurer Drivers License #697 835.75 47323 12/07/99 940525 WEGWERTH, LEALA YOUTH BASKETBALL CLASSES 64.00 64.00 12/01/99 12/02/99 MN State Treasurer Deputy Registrar #149 18,876.76 12/02/99 12/03/99 MN State Treasurer Drivers License #697 739.75 47324 12/07/99 943505 WISCONSIN NATURAL RESOURCES SUBSCRIPTIONS & MEMBERSHIPS 8.97 8.97 12/02/99 12/03/99 MN State Treasurer Deputy Registrar #149 17,936.75 47325 12/07/99 970700 YOCUM OIL Co.FUEL &OIL 33.34 33.34 12/02/99 12/03/99 12/03/99 12/06/99 Firstar Bank Debt Service MN State Treasurer Drivers License #697 182,946.25 854.75 12103/99 12/06/99 MN State Treasurer Deputy Registrar #149 18,740.51 TOTAL CHECKS 302,182.00 TOTAL 387,227.09 25 p: \misc \achclerk \CLRK1299.WK4 26 AMOUNT 1774.43 285.51 1514.28 2453.11 1803.23 1465.63 2716.06 1316.03 78.00 330.65 1601.98 2432.63 2235.32 166.50 822.42 410.76 446.34 2193.47 1116.83 1405.63 198.85 1921.88 1972.83 330.65 531.92 27 28 CITY OF MAPLEWOOD CITY OF MAPLEWOODEMPLOYEEGROSSEARNINGSREPORTEMPLOYEEGROSSEARNINGS REPORTFORTHECURRENTPAYPERIODFORTHECURRENTPAYPERIOD CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT CHECK NUMBER CHECK DATE EMPLOYEE NAME DIRECT DEPOSIT 11/24/99 ALLENSPACH,SHERRY 330.65 11/24/99 SCHLINGMAN, PAULDIRECTDEPOSIT DIRECT DEPOSIT 11/24/99 ANDERSON, CAROLE J 1063.43 DIRECT DEPOSIT 11/24/99 FARR, DIANE M DIRECT DEPOSIT 11/24/99 CARLE , JEANETTE E 1379.91 DIRECT DEPOSIT 11/24/99 NAGEL, BRYAN DIRECT DEPOSIT 11/24/99 JAGOE, CAROL 13 55.2 3 DIRECT DEPOSIT 11 HELLE ,KERRY DIRECT DEPOSIT 11/24/99 OLSON SANDRA 7 9 5.8 0 DIRECT DEPOSIT 11/24/99 CARVER, NI CHOLAS N DIRECT DEPOSIT 11/24/99 ALDRIDGE , MARK 1986.11 DIRECT DEPOSIT 11/24/99 OSTER, ANDREA JDIRECTDEPOSIT DIRECT DEPOSIT 11/24/99 BOHL , JOHN C 2397.06 DIRECT DEPOSIT 11/24/99 ANDREWS ,SCOTT A DIRECT DEPOSIT DIRECT DEPOSIT 11/24/99 FLOR, T IMOTHY 2522.46 11/24/99 SAVAGEAU, STEPHEN D DIRECT DEPOSIT DIRECT DEPOSIT 11/24/99 KVAM ,DAVID 2091.23 11/24/99 HASSENSTAB,DENISE R DIRECT DEPOSIT DIRECT DEPOSIT 11/24/99 EVERSON, PAUL 1923.78 11/24/99 CARLSON ,DALEDIRECTDEPOSIT DIRECT DEPOSIT 11/24/99 FRASER, JOHN 2211.66 DIRECT DEPOSIT 11/24/99 MARTINSON, CAROL F DIRECT DEPOSIT 11/24/99 O SWALD , ERI CK D 1513.63 DIRECT DEPOSIT 11/24/99 HI EBERT ,STEVEN DIRECT DEPOSIT 11/24/99 DUCHARME , JOHN 1725.63 DIRECT DEPOSIT 11/24/99 DUNN, ALICE DIRECT DEPOSIT 11/24/99 PECK,DENNIS L 1824.03 DIRECT DEPOSIT 11/24/99 CORNER, AMY L DIRECT DEPOSIT 11/24/99 GREW- HAYMAN, JANET M 6 61.8 6 DIRECT DEPOSIT 11/24/99 HORSNELL, JUDITH A DIRECT DEPOSIT 11/24/99 EKSTRAND , THOMAS G 1937.95 DIRECT DEPOSIT 11/24/99 SEEGER, GERALD FDIRECTDEPOSIT DIRECT DEPOSIT 11/24/99 ROBERTS , KENNETH 1803.23 DIRECT DEPOSIT 11/24/99 COLEMAN, PHILI P DIRECT DEPOSIT 11/24/99 TAUBMAN , DOUGLAS J 2060.00 DIRECT DEPOSIT 11/24/99 BELDE STANLEY DIRECT DEPOSIT DIRECT DEPOSIT 11/24/99 EDGE, DOUGLAS 1485.63 11/24/99 ATKINSDIRECTDEPOSIT KATHERINE DIRECT DEPOSIT 11/24/99 LIVINGSTON, JOYCE L 895.39 DIRECT DEPOSIT 11/24/99 FRY , PATRICIA DIRECT DEPOSIT 11/24/99 PALMA, STEVEN 2465.57 DIRECT DEPOSIT 11/24/99 RENSLOW, RITA DIRECT DEPOSIT 11/24/99 JOHNSON KEVIN 216 2 .81 DIRECT DEPOSIT 11/24/99 BAKKE , LONN A DIRECT DEPOSIT 11/24/99 ERICKSON,VIRGINIA A 2009.09 DIRECT DEPOSIT 11/24/99 BOWMAN,RICK ADIRECTDEPOSIT DIRECT DEPOSIT 11/24/99 ROS SBACH , GEORGE 375.73 DIRECT DEPOSIT 11/24/99 KOPPEN , MARVIN DIRECT DEPOSIT 11/24/99 LUTZ , DAVID P 1539 .14 DIRECT DEPOSIT 11/24/99 CHRISTENSEN JODIE D DIRECT DEPOSIT AMOUNT 1774.43 285.51 1514.28 2453.11 1803.23 1465.63 2716.06 1316.03 78.00 330.65 1601.98 2432.63 2235.32 166.50 822.42 410.76 446.34 2193.47 1116.83 1405.63 198.85 1921.88 1972.83 330.65 531.92 27 28 AMOUNT 3304.24 692.25 1946.29 1648.82 3225.95 2417.62 2743.95 2386.17 2417.62 3409.18 3304.62 1821.63 2074.43 2305.55 2218.73 2970.20 2074.43 1729.63 2863.26 1581.63 2069.06 2330.27 2181.54 1672.72 2959.24 29 30 CITY OF MAPLEWOOD CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT CHECK NUMBER CHECK DATE EMPLOYEE NAME DIRECT DEPOSIT 11/24/99 KITTRIDGE , KEVIN L 330.65 DIRECT DEPOSIT 11/24/99 FAUST, DANI EL F DIRECT DEPOSIT 11/24/99 PIKE, GARY K 1615.11 DIRECT DEPOSIT 11/24/99 KELSEY, CONNIE L DIRECT DEPOSIT 11/24/99 I CKES , SHERI 1175.23 DIRECT DEPOSIT 11/24/99 GUILFOILE,KAREN E DIRECT DEPOSIT 11/24/99 HEINZ,STEPHEN J 2462.27 DIRECT DEPOSIT 11/24/99 POWELL,PHILIP DIRECT DEPOSIT 11/24/99 NELSON, JEAN 863.66 DIRECT DEPOSIT 11/24/99 WINGER,DONALD S DIRECT DEPOSIT DIRECT DEPOSIT 11/24/99 KELLY,LISA 978.42 11/24/99 BANICK,JOHN J DIRECT DEPOSIT DIRECT DEPOSIT DIRECT DEPOSIT 11/24/99 TETZLAFF,JUDY A 583.62 DIRECT DEPOSIT 11/24/99 KARIS,FLINT D DIRECT DEPOSIT 11/24/99 URBANSKI,HOLLY S 1261.63 DIRECT DEPOSIT 11/24/99 STEFFEN,SCOTT L DIRECT DEPOSIT 11/24/99 ZWIEG,SUSAN C.1490.90 DIRECT DEPOSIT 11/24/99 THOMALLA,DAVID J DIRECT DEPOSIT 11/24/99 BAUMAN,GAYLE L 2035.28 DIRECT DEPOSIT 11/24/99 BERGERON,JOSEPH A DIRECT DEPOSIT 11/24/99 SMITH , CAS SANDRA L 1296.01 DIRECT DEPOSIT 11/24/99 RAIDER, KENNETH G DIRECT DEPOSIT 11/24/99 SKRYPEK, JOSHUA L 688.32 DIRECT DEPOSIT 11/24/99 PRI EFER, WILLIAM DIRECT DEPOSIT 11/24/99 HERBERT, MI CHAEL J 2335.38 DIRECT DEPOSIT 11/24/99 KANE, MICHAEL R DIRECT DEPOSIT 11/24/99 STOCKTON , DERRELL T 1972.83 DIRECT DEPOSIT 11/24/99 LUNDSTEN, LANCE DIRECT DEPOSIT 11/24/99 MELANDER, JON A 2869.29 DIRECT DEPOSIT 11/24/99 CAVETT, CHRI STOPHER M DIRECT DEPOSIT 11/24/99 ROSSMAN,DAVID A 2814.09 DIRECT DEPOSIT 11/24/99 ANDERSON,BRUCE DIRECT DEPOSIT DIRECT DEPOSIT DIRECT DEPOSIT 11/24/99 THOMAS- JR,STEVEN 1485.63 DIRECT DEPOSIT 11/24/99 MARUSKA,MARK A DIRECT DEPOSIT 11/24/99 PRI EBE , WILLIAM 17 5 8.4 3 DIRECT DEPOSIT 11/24/99 HUTCHINSON, ANN E DIRECT DEPOSIT 11/24/99 DOHERTY , KATHLEEN M 1465.63 DIRECT DEPOSIT 11/24/99 COLEMAN, MELINDA DIRECT DEPOSIT 11/24/99 S CHINDELDECKER, JAMES 15 0 5.6 3 DIRECT DEPOSIT 11/24/99 CROS SON, LINDA DIRECT DEPOSIT 11/24/99 RABBETT ,KEVIN 2982.31 DIRECT DEPOSIT 11/24/99 EASTMAN,THOMAS E DIRECT DEPOSIT 11/24/99 GRAF ,MICHAEL 1176.83 DIRECT DEPOSIT 11/24/99 STAPLES , PAULINE DIRECT DEPOSIT DIRECT DEPOSIT 11/24/994 / 9 9 DIRKSWAGER, COLLEEN 1621.6 3 11/24/99 HURLEY,STEPHEN DIRECT DEPOSIT DIRECT DEPOSIT DIRECT DEPOSIT 11/24/99 CARLSON,THERESE 1643.06 DIRECT DEPOSIT 11/24/99 GERVAIS- JR,CLARENCE N DIRECT DEPOSIT 11/24/99 LE , SHERYL 2919.43 DIRECT DEPOSIT 11/24/99 HALWEG, KEVIN R AMOUNT 3304.24 692.25 1946.29 1648.82 3225.95 2417.62 2743.95 2386.17 2417.62 3409.18 3304.62 1821.63 2074.43 2305.55 2218.73 2970.20 2074.43 1729.63 2863.26 1581.63 2069.06 2330.27 2181.54 1672.72 2959.24 29 30 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT CITY OF MAPLEWOOD FOR THE CURRENT PAY PERIOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT DIRECT DEPOSIT 11/24/99 OTI S ,MARY ELLEN M 5 7 6.0 0 75456 11 / 2 4/ 9 9 CUDE , LARRY J 380.30 DIRECT DEPOSIT 11/24/99 CASAREZ,GINA 1291.23 DIRECT DEPOSIT 75457 11/24/99 DOLLERSCHELL,ROBERT J 236.83 11 / 24/99 MEYER, GERALD W 1578.91 DIRECT DEPOSIT 75458 11 / 2 4/ 9 9 SHELLEDY , DAWN M 360.00 11/24/99 PARSONS,KURT G 1720.03 DIRECT DEPOSIT 75459 11 / 2 4/ 9 9 MATHEY S, ALANA KAYE 1582.90 11/24/99 JUNG,STEPHANIE J 1404.36 DIRECT DEPOSIT 75460 11/24/99 NIVEN,AMY S 441.75 11/24/99 MARUSKA,ERICA 159.90 DIRECT DEPOSIT 75461 11/24/99 JOHNSON,BONNIE 887.03 11/24/99 NORDQUIST,RICHARD -1500.83 DIRECT DEPOSIT 75462 11/24/99 VIETOR, LORRAINE S 1569.49 11/24/99 JACKSON,MARY L 1292.83 DIRECT DEPOSIT 75463 11 / 2 4/ 9 9 FALENZER, CATHERINE 10.25 DIRECT DEPOSIT 11/24/99 GAYNOR, VIRGINIA A 1212.24 75464 11/24/99 PALANK,MARY KAY 1601.98 DIRECT DEPOSIT 11/24/99 ROBBINS , AUDRA L 1176.83 75465 11/24/99 RICHIE,CAROLE L 1497.11 DIRECT DEPOSIT 11/24/99 LUKIN, STEVEN J 2120.15 75466 11/24/99 RYAN,MICHAEL 2849.39 DIRECT DEPOSIT 11/24/99 OLSON, JULI E S 1317.6 0 DIRECT DEPOSIT 75467 11/24/99 SVENDSEN,JOANNE M 1683.62 11/24/99 SWANS ON , LYLE 1455.45 DIRECT DEPOSIT 75468 11/24/99 BARTZ,PAUL 2385.67 11/24/99 BREHEIM,ROGER W 1592.51 DIRECT DEPOSIT 75469 11/24/99 BUSACK,DANIEL P 1209.63 11/24/99 LARSON,DANIEL J 1363.25 DIRECT 1 ?EPOSIT 75470 11 / 2 4/ 9 9 KNEFELKAMP , KARI L 47.50 11/24/99 CORCORAN, THERESA M 1042.43 DIRECT DEPOSIT 75471 11/24/99 KONG,TOMMY T 801.63 DIRECT DEPOSIT 11/24/99 SPANGLER, EDNA E 462.98 75472 11/24/99 SHORTREED,MICHAEL P 2192.22 DIRECT DEPOSIT 11/24/99 MOORE,VANESSA J 732.76 75473 11/24/99 SZCZEPANSKI,THOMAS J 2014.43 DIRECT DEPOSIT 11/24/99 DeBILZAN,THOMAS C 1156.83 75474 11/24/99 WATCZAK,LAURA 2112.60 DIRECT DEPOSIT 11/24/99 THIENES,PAUL 1972.83 DIRECT DEPOSIT 11/24/99 LARSON , DEBRA 323.65 75475 11/24/99 WELCHLIN,CABOT V 2174.42 75476 11/24/99 WENZEL,JAY B 1220.60 75391 11/24/99 ANZALDI,MANDY 167.44 75477 11/24/99 HALE,THOMAS M 1538.587545311/24/99 ERICSON,MICHAEL A 2203.38 75478 11/24/99 MEEHAN,JAMES 2616.54 75454 11/24/99 McGUIRE,MICHAEL A 4065.17 75479 11/24/99 HEWITT,JOEL A 2767.827545511/24/99 WHITE,BARRY T 25.00 75480 11/24/99 CHLEBECK,JUDY M 1520.03 31 32 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT 75481 11/24/99 FREBERG,RONALD L 1533.63 75506 11/24/99 FLUG,ELAINE R 96.73 75482 11/24/99 JONES,DONALD R 1156.83 75507 11/24/99 FLUG,MEGAN L 86.13 75483 11/24/99 ELIAS,JAMES G 1824.03 75508 11/24/99 FRANK,LAURA 348.00 75484 11/24/99 KUNO,MICHAEL R 73.50 75509 11/24/99"FRANK,STEVE 67.50 75485 11/24/99 LINDBLOM,RANDAL 1725.63 75510 11/24/99 GEBHARD,JILLIAN R 90.00 75486 11/24/99 ANDERSON,ROBERT S 1505.63 75511 11/24/99 HANGGI,KATHLEEN M 225.00 75487 11/24/99 EDSON,DAVID B 1533.63 75512 11/24/99 LINN,TERI L 159.75 75488 11/24/99 HELEY,ROLAND B 1533.63 75513 11/24/99 OLSON,AMY M 80.00 75489 11/24/99 HINNENKAMP,GARY 1501.39 75514 11/24/99 SHOBERG,KARI A 150.50 75490 11/24/99 LAVAQUE,MICHAEL 1477.63 75515 11/24/99 TRENDA,ANNA C 100.00 75491 11/24/99 LINDORFF,DENNIS P 1505.63 75516 11/24/99 GERMAIN,DAVID 1529.63 75492 11/24/99 NAUGHTON,JOHN W 727.75 75517 11/24/99 NADEAU,EDWARD A 2074.43 75493 11/24/99 BERGREN,KIRSTEN A 195.50 75518 11/24/99 SCHULTZ,SCOTT M 1376.62 75494 11/24/99 SOUTTER,CHRISTINE 85.31 75519 11/24/99 BROWN,LAURIE A 251.60 75495 11/24/99 THOMPSON,DEBRA J 396.39 75520 11/24/99 COONS,MELISSA 1015.87 75496 11/24/99 WEGWERTH,JUDITH A 1465.63 75521 11/24/99 ERICKSON,XYLE F 418.20 75497 11/24/99 SCHMIDT,JASON E 1199.74 75522 11/24/99 FALVEY,JENNIFER A 147.00 75498 11/24/99 ANDERSON,EVERETT 322.72 75523 11/24/99 GLASS,JEAN 811.49 75499 11/24/99 OLSON,ARNOLD G 1210.00 75524 11/24/99 HOIUM,SHEILA 864.96 75500 11/24/99 OSTROM,MARJORIE 2150.43 75525 11/24/99 HORWATH,RONALD J 735.93 75501 11/24/99 WENGER,ROBERT J 1791.23 75526 11/24/99 KARAS,TAMARA A 805.42 75502 11/24/99 BELLO,THERESA 0 40.00 75527 11/24/99 SCHMIDT,RUSSELL 1156.83 75503 11/24/99 BRANDSTROM,JULIET M 37.50 75528 11/24/99 SHOBERG,CARY J 42.96 75504 11/24/99 BRANDSTROM,RYAN M.178.75 75529 11/24/99 ABRAHAMSON,BRYAN K 354.29 75505 11/24/99 FINN,GREGORY S 1272.83 75530 11/24/99 ABRAHAMSON,REBECCA L.173.75 33 34 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT 75531 11/24/99 ANDERSON,JULIE M 407.91 75556 11/24/99 JOHNSON,MEGAN M 204.75 75532 11/24/99 ANDERSON,TIMOTHY R 150.65 75557 11/24/99 JOHNSON,ROBERT P 226.80 75533 11/24/99 BACHMAN,NICOLE T 110.50 75558 11/24/99 JOHNSON,ROLLAND H 44.53 75534 11/24/99 BADEN,MATHIAS 330.99 75559 11/24/99 JOHNSON,STETSON 62.00 75535 11/24/99 BITTNER,KATIE C 257.78 75560 11/24/99 JOHNSON,SUSAN M 51.00 75536 11/24/99 BUCHAN,DAVID M 314.50 75561 11124/99 JOVONOVICH,TODD R 88.40 75537 11/24/99 CHAPMAN,JENNY A 68.31 75562 11/24/99 KAHLER,BRADLEY G 74.75 75538 11/24/99 DAMROW,KELLY C 105.40 75563 11/24/99 KERSCHNER,JOLENE M 40.94 75539 11/24/99 DEMPSEY,BETH M 103.70 75564 11/24/99 KOEHNEN,AMY 54.75 75540 11/24/99 DeGRAW,KRYSTAL M 196.50 75565 11/24/99 KOEHNEN,MARY B 469.22 75541 11/24/99 ERICKSON,CAROL A 40.40 75566 11/24/99 KOEPKE,CHARLES E 103.85 75542 11/24/99 FERRISE,CHRISTINA M 104.00 75567 11/24/99 KROLL,MARK J 30.60 75543 11/24/99 FONTAINE,ANTHONY 265.06 75568 11/24/99 MEISEL,TAMBREY 295.37 75544 11/24/99 FRETZ,SARAH J 119.88 75569 11/24/99 MOTZ,ERIN M 155.10 75545 11/24/99 GRUENHAGEN,LINDA C 194.78 75570 11/24/99 OfREAGAN,CHRISTINE 40.00 75546 11/24/99 HAFNER,ALEXIS J 22.93 75571 11/24/99 OWEN,JONATHAN 92.53 75547 11/24/99 HAGSTROM,LINDSEY S 97.88 75572 11/24/99 PEHOSKI,JOEL T 134.28 75548 11/24/99 HAWKE,RYAN A 199.46 75573 11/24/99 REGESTER, DOUG 40.50 75549 11/24/99 HAWKINS,LISA A 96.25 75574 11/24/99 SMITLEY,SHARON L 208.60 75550 11/24/99 HEINN,REBECCA L 68.18 75575 11/24/99 STEINKE,JACOB P 75.33 75551 11/24/99 HOLMGREN,LEAH M 141.69 75576 11/24/99 SWANER,JESSICA 139.61 75552 11/24/99 HOULE,DENISE L 184.50 75577 11/24/99 THELL,HEIDI 36.00 75553 11/24/99 HUPPERT,ERIN M 228.04 75578 11/24/99 TIBODEAU,HEATHER J 151.10 75554 11/24/99 IKHAML,JOHN 146.69 75579 11/24/99 WARNER,CAROLYN 124.90 75555 11/24/99 IVERSON,BRADLEY A 58.50 75580 11/24/99 WEDES,CARYL H 92.75 35 36 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT 75581 11/24/99 WELTER,ELIZABETH M 109.71 75582 11/24/99 WHITE,TIMOTHY M 96.61 75583 11/24/99 WILLIAMS,KELLY M 800.57 75584 11/24/99 WOODMAN,ALICE E 183.40 75585 11/24/99 ZIELINSKI,JENNIFER-L 138.13 75586 11/24/99 BERGUM,TANIA S 70.31 75587 11/24/99 BOSLEY,CAROL 223.73 75588 11/24/99 DISKERUD,HEATHER A 129.20 75589 11/24/99 GLASS,GILLIAN 180.13 75590 11/24/99 GREEN,ANDREA L 30.00 75591 11/24/99 HANSEN,ANNA K 180.00 75592 11/24/99 SCHROEDER,KATHLEEN 176.00 75593 11/24/99 SHERRILL,CAITLIN A 32.50 75594 11/24/99 ANTON,SARAH E 180.09 75595 11/24/99 BEHAN,JAMES 1405.38 75596 11/24/99 BLANCHARD,KEVIN J 66.00 75597 11/24/99 CHAPEAU ,GREG M 284.23 75598 11/24/99 DOUGLASS,TOM 132.00 75599 11/24/99 GRENDZINSKI,DIANE J 102.00 75600 11/24/99 HEMPFER,NICHOLAS W 113.40 75601 11/24/99 JAHN,DAVID J 1349.92 75602 11/24/99 KOSKI,JOHN F 707.74 75603 11/24/99 KYRK,ASHLEY 42.00 75604 11/24/99 KYRK,BREANNA K 126.92 75605 11/24/99 LONETTI,JAMES F 671.18 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT 75606 11/24/99 MATTESON,FRANK M 56.70 75607 11/24/99 MORIN,TROY J 150.00 75608 11/24/99 PRINS,KELLY M 195.30 75609 11/24/99 REILLY,MICHAEL R 660.68 75610 11/24/99 SEVERSON,CHRISTINA M 224.74 75611 11/24/99 STEINHORST,JEFFREY 120.00 75612 11/24/99 WHITE,JOSEPH D 24.00 75613 11/24/99 YOUNG,DILLON J 145.20 75614 11/24/99 AICHELE,CRAIG J 1152.99 75615 11/24/99 MULVANEY,DENNIS M 1678.43 75616 11/24/99 PRIEM, STEVEN A.1528.99 299467.01 37 38 AGENDA NO. G2w TO: City Manager AGENDA REPORT IBC mt Reimtedowmanno FROM: Finance Director RE: CERTIFICATION OF DELINQUENT FALSE ALARM BILL DATE: December 3, 1999 The alarm ordinance adopted by the Council on 8 -28 -95 includes a provision that unpaid false alarm charges shall be certified as special assessments. On 10/20/99 letters were sent to everyone advising them that their unpaid invoice(s) for false alarm charges would be added to their property tax bill for next year if payment was not made by 11- 29 -99. Most of these invoices were paid. It is recommended that the attached resolution be approved to certify the remaining unpaid false alarm charges for collection with property taxes payable in 2000. PAFINANCE \WP\AGN \FALSEAL.WPD RESOLUTION RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following delinquent false alarm charges for certification against the tax levy of said property owner for the year 1999, collectible in 2000 and which includes interest at the rate of eight percent (8 %) on the total amount for one year: ACCOUNT STREET ADDRESS PROPERTY AMOUNT IDENTIFICATION Sunglass Hut 3001 .White Bear Ave. N 02- 29 -22 -22 -0008 TOTAL 97.20 97.20 PARNANCE\WPWGNTALSEAL MD AGENDA NO. & 3 TO: City Manager AGENDA REPORT FROM: Finance Director RE: Redesignation of Depositories for Investments DATE: December 2, 1999 Action by Council Dgft Molded Rejected State law, Chapter 427 requires that cities "from time to time" redesignate depositories fgpor cityinvestments. The last time this was done was In March, 1997, when depositories were approvedp for the period through December 31, 1999. When city investments are made, quotations are obtained from securities dealers e. ( g , Salomon Smith Barney) and financial institutions that have been designated as depositories. . In casegp of a tie quotation, preference is given to a local bank. The attached resolution does not include any new depositories. If a financial institution that is not a designated depository becomes a good option for city nvestments in the future iY ,twill be recommended to the Council for designation as a depository as a separate agenda item. Adoptionpg of the attached resolution is recommended. hu Attachment P:\FINANCE\WP\PERM\INVEST.DEP BE IT RESOLVED, that the following be and hereby are selected as depositories for time deposits of the City of Maplewood: Firstar Bank Premier State Bank U.S. Bank Norwest Bank BE IT FURTHER RESOLVED, that the deposits in any of the above depositories shall not exceed the amount of F. D.I.C. or F.S. L.I.C. insurance covering such deposit wiless collateral or a bond is furnished -as additional security, and BE IT FURTHER RESOLVED, that funds in the above depositories may be withdrawn and wire transferred to any other depository of the city by the request of the Finance Director, Assistant Finance Director, or Accountants. BE IT FURTHER RESOLVED, that these depository designations are effective until December 31, 2001. P: MNANCEMPTERWINVEST.DEP AGENDA NUMBER CV AGENDA REPORT MEMO UM TO: Michael McGuire, City Manager FROM: Doug Taubman, Recreation Program Coordinator DATE: November 29, 1999 SUBJECT: Budget Change - Adult Volleyball INTRODUCTION Action by Gon Date Endacd Mode Rejected Due to continued growth in our adult volleyball program, I am requesting that the City Council grant and expenditure budget change in the amount of $3, 300. The additional monies will be used to cover expenses for volleyball game officials. The increase in the number of teams will generate an additional $4,000 in revenue. The increased revenue will exceed the additional expenditures by $700. SjJMMARY I am requesting the following budget changes: Expenditures: Fees for Services (officials fees): 206 - 603 -218 -4480 $3,300 Increase Revenue: Additional Team Registrations:206-000-218-3641 $4,000 Increase RECOMMENDATION Staff recommends City Council approval of the requested budget changes. I GAGENDAITEM S MEMORANDUM TO: George, Marv, and Kevin Aon by Cb Date FROM: Dale and Sherry Endorsed Modified DATE: November 30, 1999 RejectedJd RE: Mike McGuire's Performance Evaluation After reviewing your input regarding Mike's annual performance evaluation we met with Mike on November 3 0, 1999. Due to all objectives for 1999 being completed, it is our recommendation that Mike receive a 5% increase in merit pay. Agenda No. G AGENDA, REPORT DATE: November 24, 1999 TO: City Manager FROM: Human Resource irector SUBJECT: Executive Secretary Compensation Action by Council Date Enc Moc Pied Rejected The position of Executive Secretary was recently re- evaluated, at the request of the employee, due to changes that have increased the responsibility for this position. The changes have occurred gradually over the past 4 -5 years in proportion to the increasing worldoad for the Human Resource Department. After comparing the position's responsibilities with other comparable positions in the Stanton Group V cities, I found that the position was underpaid. It is recommended that the salary range for the position be increased from the current salary of $31,911 - $41,485 to $34,176 - $43,008 effective 12- 13 -99. In addition, we propose to change the job title to be more reflective of the overall focus of the position. The new title is proposed to be Executive Assistant. RECOMMENDATION Please forward my request for a change in job title and salary range to the City Council for their approval. If there is any other information I can provide, please let me know. Agenda No. t? 7 Acdon by Cowaca Date Endorsed Modified AGENDA REPORT Rejecteded BATE: November 24, 19 9 9 TO: City Manager ! FROM: Human Resource Director SUBJECT: Proposed Settlement - L.E.L.S. Local #173, Sergeants I have attached the proposed three -year negotiated contract settlement between the City and Law Enforcement Labor Services, Local 173. This settlement has been ratified by their membership. Unless otherwise stated below, all changes are proposed to be effective upon final ratification. In addition, Y have included the Bureau of Mediation Services Uniform Settlement Document. By Law, this must be presented to the City Council with the proposed settlement. RECOMMENDATION Please forward the proposed agreement to the City Council for their approval. If there is any other information I can provide, please let me know. CITY OF MAPLEWOOD AND LELS #173 - POLICE SERGEANTS CONTRACT NEGOTIATIONS TENTATIVE SETTLEMENT October 27, 1999 1.jVayes and Duration - Three year contract; 3% January 1, 2000; 3% January 1, 2001; 3% January 1, 2 002 . 2. Appendix A - Deferred Compensation - Increase to $90 per month in 2001 and remain at $90 per month in 2 002 . 3. Appendix A - Paramedic Differential - Delete existing language. Replace with: Sergeants who are certified paramedics and maintain their certification will receive a differential of $100 per month beginning January 1, 2000 presuming they are on pay status)." 4. Article 10 Discipline Revise to add new 10.7 as follows: The Employer will remove old disciplinary letters after five years if no further discipline, above that of a verbal reprimand, has occurred within that five year period." 5. Article 16 Vacation Add new 16.3 On December 1 st of each year, employees who are at the 15 day vacation accrual rate or higher, with a minimum balance of 80 hours, shall be eligible to convert up to 40 hours of unused vacation time to deferred compensation. Conversion will be at the employee's current hourly rate as of 12 -01 and will be on the basis of one hour of vacation for one hour of deferred compensation pay. Actual conversion will take place in the second payroll of the following year." 6. Article 24 Uniforms Delete current language. Replace with: The Employer shall provide required uniform and equipment items, but not to exceed $600 per year. Up to $200 can be carried over from the previous year, if unspent, to be spent on major purchases (those not normally purchased on an annual basis, e.g. jackets, boots etc.). Up to 425 per officer for plainclothes officers will be reimbursed for necessary items that are purchased in Maplewood." The Employer will reimburse officers $45 of the cost of peace officerp license renewal. Effective 1 -1 -2001, if the City provides additional reimbursement to Maplewood Police Officers, this agreement willpg automatically be amended without further action b either art toyparty include a comparable increase." 7. Article 25 Education Number existing paragraph as 25.1. Add new 25.2 to read as follows: Reimbursement will not exceed $1200 per person per year. Employees must reimburse the City if they leave employment within 12 months of reimbursement." LCER Supplemental Uniform Settlement Reporting Form 101 Public employer name f Maplewood 102.Contact person name Sherri , e Le 103 Phone number of contact person 651 770 -4527 104 Name of exclusive representative LELS #173 105 Unit composition (e.g.jaw enforcement,clerical, comprehensive, etc. )Police Sergeants 106 Is the unit essential or non - essential?Esum 107 Base year calculation date (from BMS Instructions, page 2)12m3199 108 Base year employees (from BMS Instructions, page 2) 109 Date mediation requested (if applicable)N/A 110 Date strike notice given (if applicable)N /A 111 Dates of strike (if applicable)N A 112 Tentative settlement date 10-27,.,,99 113 Date arbitration requested (if applicable A 114 Name of arbitrator (if applicable) 115 Date of first arbitration hearing (if applicable)N ' 116 Date final briefs filed (if applicable)N/L.117 Date of award (if applicable)N/A 119 Regional development number (if available) Rw,sey leff W1 4a4 UNIFORM SETTLEMENT FORM PUBt K - EMM _ Ci ty of Map LELS # 173 Exc: I.l1StVE REf' RESENTATI t, NI1. Ser9ean t S ase Y r to t First Year of Contract 2nd Year Base I Secon dl y. ar of Contract if 3rd Year Base T l r Yran of Contract Dates Bates 1) 3 - 1 - 00 t0 12- 31-Qo rf a pbcabk) 1 iaSe wage 390 5I 1 Dates . 3) - l- 1- 01 2 - 31- 1 Dales 4) 1 - 1 - 02 t 12 - 31 - 02 5) , New $ I>)', Aage 5rhefJuie Ingwoverlwni 14} 11 715 3 Base Wage 405 632 28) s New $ by Wage Sc ! e Base wa 420, 072 a ge S 1) New $ Iry wake Sc heclule New: by ! Nage Sc_ le Inlp rvenent 37) t L , 369 Im provement Ertl) 12 , 602 Moveent 1 S) 406 m New S by Wage Scl i Mtwerix nt 38) L 71 New $ b wage suiwtk y 13 5 Hasp Stw ial Security y 29 87 Ildinditrrl 5A) New S Scx: ai Security oxtril utie;n 15A) 1 9 157 Base Social Securit Contriut y 31, 031 New $ Social Security bion Base Social Sec : uily ovetrtent 61) New s Scx. iat Security Rase Stale m New S Slate or 28A) Cuntrilkdion 311A) 1 , ContributicHt S I A) X2. 13613 Conlriiwlicxt b t A} ttx al Retirement Cortltritwticxl Sli) 20 228 Local Retireentm 783 Base State or Local Retirement or Local Retirement State or New S State fx t untribution 1 5B) Contribution 012 288 748 21 C. orllrilxtlion 38B) Local Retirement 211 Local Retirement Ram Medical 31 718 NM $ Medical 0 ease Medical Cunl ilxNiclrt S 1 R) — Ce>, 1lribulaHl 61 d) 712 Insurance 6) ' Insurance 16) Insurance 29) 312 718 Med i c al Base Medical New; for Medical Rase I ) ert al New: fix t) enlal Insurance Insurance 52) 31, 7. 18 Irlwrance 62) 0 Insu 7) 2 360 Insurance 17) 0 Base DerNal Insuranc 3 ' s f tx Oertal 60 30) 2 Insurance 40) 0 Base Dental 2 New S Im Deligal Ram Life 462 New $ for life Base fife Insurance . 53) 9 360 Insurance 63) 0 Insurance 8) Insurance 1 R) 0 insuranc New S for Life 31) ft - 462 Insurance 41) 0 Base Life Irls: nrance 54) 462 New S for I ife Bassi, Shift New $ for Shift ltlulranc ( 4) 0 Differential 9) 0 Differential 19) NSA Base. Shift Oi(( erential New $ f Shift 32) 0 Differential 42) NSA Base Shift 0 New $ ktf Shift Base Fxtra- New S for Extra- Differential S5) Differential 65) N/ A Curriculat• 1tl) 0 Curricular 20) N/ A Base Extra -Curricular 0 New S k) r Extra N/ A 33) Base Extra- New S fox Fxtra- Base Deterred 7 New $ f- 'efer ecl Base Deferred Curricular 43) Curricular$ 56) Curricular 66) _ N/ A C_ fxtlpensa 1 t) , 140 trmnensali xl 21) cxnp ertsation New S for Deferred 34) 7 , 140 Cott xensatic m 44) 420 Base eferre cl Co 7, 560 New $ ( of 1lrfPrrt• t! 0 Ilact t kller crttns New S for C: ther Rase Other S for Utlle nxwnsatiern 57) C cwnt, errs.tiorrr 6 7) of t o nwensatiox 3975 , 12) Ffirms of (:cxTlpensatirm 22) Corms of 4 , 130 Foxnis cif Base ( Niter Forms of New $ fix ( Hlwr Forms lortal New $ Change Compensation 35) Conimmsafion 4S) 0 Cartperlsatitxl 58) 4, 130 of Cor 11)Prls- - di( in 68) fto no Baseline 2. 1) 17 , 216 Tdal New S ( - hanse lirtal Ww S Change Y.. Change from Baseline ifr) lh 7 Irmn Baselin 69) 15 In)") Baseline 24) % Change ro an Rau. 4ine 47) 3, 32 9G, . t ha, rt;e• 2 98 Base Year tota Iaseline 13) — It 4. 11 first Year S Setllen lent 2 S) ,`- 484 Vase Year T 503, 485 Tot Sec.: cxxl Year Total Baseline 36) $ Seltlement 48) c Base Year 52 0, 1 98 Iran Baseline 70) % 161. 11 1hir( l Yt ar lolal Rascline S ) ) Setllenx nt 7 1) 53 5 , 698 Alltllie• S to Lurrye Souy i' aynx•rit 26 0 l unrp Sunr 1 aymenl 49 eflltf ation y- IncrPase uvei 1 etrry) Stmt I' ayolrerlt 72 Units only. l; a selitle 27) V ° 1r I11( realse over Nlcrlin' 0 lix ovet So) % Ii. tu•Iinr - 0 SUPPLEMENTAL WORKSHEET: OTHER FORMS OF COMPENSATION PUBLIC EMPLOYER: City of Maplewood EXCLUSIVE REPRESENI LEL$ UNIT: is - Loca l # 173 U r nrK ruKMS Of CQMPENSATtON NUMBER OF EMPLOYEES X OTHER COMPENSATION DOLLARS PER EMPLOYEE q) NUMBER OF EMPLOYEES X NEW DOLLARS PER EMPLOYEE OVER BOX A B) BOX A + B C) NUMBER OF EMPLOYEES X NEW DOLLARS PER EMPLOYEE OVER BOX C D) BOX C + D E) b NUMBER OF EMPLOYEES X NEW DOLLARS PER EMPLOYEE OVER BOX E M l) niform or Clodiili > x 6= Allowance 375 x I= 375 50 4025 0 4025 0 Pay1Y e1t for Ac clitional Unlimited Ca . p added with Decrease lra; nil> > or E c Iuc. atlol Reimbursement re.. mbursement I . equ --rirement to cannot Ci _ oa - ou a 16ol Allowance N/ A Call - Back to Work Payme No Change Stawl - By or On - Call No Ch Payment license aytllt. 11t ' I 0 105 105 0 105 0 1'( I fc) r Separating f l om E 1» Nloymelit N o Change TIM 0 K EPI i rE .fees_ Insrir; a 1 a ym nt 5 0 3 9 7 5 1 5 413 0 0 4130 0 01, UMN R) [ Al. COLUMN 101AL ( f 11 R BOX 12 ENUR BOX 22 I ININI UMN IUTAI COI UMN WIAI I' MUNIN t() IAL COI UMN I() IAI. BOX 35 ENIER BOX 45 fNIER BOX 58 MUR110XW LABOR AGREEMENT BETWEEN CITY OF MAPLEWOOD AND LAW ENFORCEMENT LABOR SERVICES, LOCAL 173 SERGEANTS January 1, 2000 - December 31, 2002 TABLE OF CONTENTS ARTICLE 1 PURPOSE OF AGREEMENT .....................................1 2 RECOGNITION ................................................1 3 DEFINITIONS .................................................1 4 EMPLOYER SECURITY .........................................2 5 EMPLOYER AUTHORITY ........................................2 6 UNION SECURITY .............................................2 7 EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE ....................3 8 SAVINGS CLAUSE .............................................6 9 SENIORITY ...................................................6 10 DISCIPLINE ..............................................6 11 CONSTITUTIONAL PROTECTION .................................7 12 WORK SCHEDULES ............................................7 13 OVERTIME ...................................................8 14 COURT TIME ..................................................8 15 CALL BACK TIME ..............................................8 16 VACATIONS ..................................................9 17 HOLIDAYS ....................................................9 18 SICK LEAVE .................................................10 19 SEVERANCE PAY ............................................. 20 FUNERAL LEAVE ............................................. 21 INJURY ON DUTY ............................................. TABLE OF CONTENTS Continued) 22 INSURANCE .................................................12 23 STANDBY PAY ...............................................12 24 UNIFORMS ..................................................12 25 EDUCATION ................ ...................12 26 FALSE ARREST ..............................................13 27 WAIVER .....................................................13 28 DURATION ..................................................14 WAGE RATES .........................................APPENDIX A - 15 DEFERRED COMPENSATION ............................APPENDIX A - 16 MERIT PAY ...........................................APPENDIX A - 16 PARAMEDIC DIFFERENTIAL ..............................APPENDIX A - 16 ARTICLE 1 PURPOSE OF AGREEMENT This Agreement is entered into between the City of Maplewood, hereinafter called the Employer, and Law Enforcement Labor Services, Local 173 hereinafter called the Union. It is the intent and purpose of this Agreement to: 1.1 Establish procedures for the resolution of disputes concerning this Agreement's interpretation and /or application; and 1.2 Place in written form the parties' agreement upon terms and conditions of employment for the duration of this Agreement. ARTICLE 2 RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative, under Minnesota Statutes, Section 179A.03, Subdivision 14, for all police personnel in the following job classification: Police Sergeant 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3 DEFINITIONS 3.1 UNION: Law Enforcement Labor Services, Local 173. 3.2 UNION MEMBER: A member of Law Enforcement Labor Services, Local 173. 3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit. 3.4 DEPARTMENT: The City of Maplewood Police Department. 3.5 EMPLOYER: The City of Maplewood. 3.6 CHIEF: The Chief of the Maplewood Police Department. 3.7 UNION OFFICER: Officer elected or appointed by Law Enforcement Labor Services, Local 173. 1 3.8 OVERTIME: Work performed at the express authorization of the EMPLOYER in excess of one -half .hour of the Employee's scheduled shift. 3.9 SCHEDULED SHIFT: A consecutive work period including rest breaks and a lunch break. 3.10 REST BREAKS: Periods during the SCHEDULED SHIFT during which the Employee remains on continual duty and is responsible for assigned duties. 3.11 LUNCH BREAK: A period during the SCHEDULED SHIFT during which the Employee remains on continual duty and is responsible for assigned duties. 3.12 STRIKE: Concerted action in .failing to report for duty, the willful absence from one's position, the stoppage of work, slow -down, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. ARTICLE 4 EMPLOYER SECURITY The Union agrees that during the life of this Agreement the Union will not cause, encourage, participate in, or support any strike, slow -down, or other interruption of or interference with the normal functions of the Employer. ARTICLE 5 EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all manpower, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structures; to select, direct, and determine the number of personnel; to establish work schedules; and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish, or eliminate except for those items that are mandatory subjects of bargaining. ARTICLE 6 UNION SECURITY 6.1 The Employer shall deduct from the wages of Employees who authorize such a deduction in writing an amount necessary to cover monthly Union dues. Such monies shall be remitted as directed by the Union. 0 6.2 The Union may designate Employees from the bargaining unit to act as a steward and an alternate and shall inform the Employer in writing of such choice and changes in the position of steward and /or alternate. 6.3 The Employer shall make space available on the Employee bulletin board for posting Union notice(s) and announcement(s). 6.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of the Article. 6.5 The Employer agrees not to enter into any additional agreements with Employees, individually or collectively concerning any terms or conditions of employment as defined by M.S. 179A.03, Subd. 19. ARTICLE 7 EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 7.1 Definition of a Grievance - A grievance as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Union Representatives - The Employer will recognize Representatives designated by the union as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The Union's Representatives and /or their successors when so designated as provided by 6.2 of the Agreement shall be the sole representative of the Union. 7.3 Processing of a Grievance - It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the Employees and shall therefore be accomplished during normal working hours only when consistent with such Employee duties and responsibilities. The aggrieved Employee and a Union Representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the Employee and the Union Representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 7.4 Procedure - Grievances, as defined by Section 7.1, shall be resolved in conformance with the following procedure. Step 1 An Employee claiming a violation concerning the interpretation of application of this Agreement shall, within twenty -one (21) calendar days after such alleged violation has occurred, present such grievance to the Employee's supervisor as designated by the Employer. 9 The Employer- designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the Employer- designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2• If appealed, the written grievance shall be presented by the Union and discussed with the Employer- designated representative. The Employer- designated representative shall give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed in Step 3 within ten (10) calendar days following the Employer- designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the Union and discussed with the Employer- designated Step 3 representative. The Employer - designated representative shall give the Union the Employer's answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the Employer- designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 3a. If the grievance is not resolved at Step 3 of the grievance procedure, the parties, by mutual agreement, may submit the matter to mediation with the Bureau of Mediation Services. Submitting the grievance to mediation preserves time lines for Step 4 of the grievance procedure. Any grievance not appealed in writing to step 4 by the Union within ten (10) calendar days of mediation shall be considered waived. Ste 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor relations Act of 1971. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. 4 7.5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issues(s) submitted in writing by the Employer and the Union, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decisions shall be submitted in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings the cost shall be shared equally. 7.6 Waiver - If a grievance is not presented within the time limits set forth above, it shall be considered "waived ". If a grievance is not responded to within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time in each step may be extended by mutual written agreement of the Employer and the Union in each step. 7.7 Choice of Remedy. If, as a result of the written Employer response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an Employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article 7 or a procedure such as: Civil Service, Veteran's Preference, or Fair Employment. If appealed to any procedure other than Step 4 of Article 7 the grievance is not subject to the arbitration procedure as provided in Step 4 of Article 7. The aggrieved Employee shall indicate in writing which procedure is to be utilized -- Step 4 of Article 7 or another appeal procedure -- and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved Employee from making a subsequent appeal through Step 4 of Article 7. 5 ARTICLE 8 SAVINGS CLAUSE This Agreement is subject to the laws of the United States, the State of Minnesota, and the City of Maplewood. In the event any provision of this Agreement shall be held to be contrary to law by a court of competent jurisdiction from whose final judgement or decree no appeal has been taken within the time provided, such provisions shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE 9 SENIORITY 9.1 Seniority shall be determined by the Employee's length of continuous employment as a Sergeant with the Police Department and posted in an appropriate location. 9.2 During the probationary period a newly hired or rehired Employee may be discharged a the sole discretion of the Employer. During the probationary period a promoted or reassigned Employee may be returned to their previous position at the sole discretion of the Employer. 9.3 A reduction of work force will be accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority. An Employee on layoff shall have an opportunity to return to work within two years of the time of the layoff before any new Employee is hired or promoted. 9.4 Patrol shift selection shall be based upon seniority. 9.5 Employees may select two (2) continuous vacation periods by seniority each year. The first choice shall be selected from a posting posted by March 1st. Such selection shall be completed by March 31st. The second choice shall be selected from a posting posted by April 1st. Such selection shall be completed by April 30th. There shall be no second choice bids until first choice bids have been completed. Employees shall bid in a timely manner. After April 30th, vacations shall be bid on a first -come, first - served basis. ARTICLE 10 DISCIPLINE 10.1 The Employer will discipline Employees for just cause only. Discipline will be in one or more of the following forms: a)oral reprimand; b)written reprimand; c)suspension; d)demotion; or e)discharge. 9 10.2 Suspensions, demotions, and discharges will be in written form. 10.3 Written reprimands, notices of suspension, and notices of discharge, which are to become part of an Employee's personnel file shall be read and acknowledged by signature of the Employee. Employees and the Union will receive a copy of such reprimands and /or notices. 10.4 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 10.5 Employees will not be questioned concerning an investigation of disciplinary action unless the Employee has been given an opportunity to have a Union representative present at such questioning. 10.6 Grievances relating to this Article shall be initiated by the union in Step 3 of the grievance procedure under Article 7. 10.7 The Employer will remove old disciplinary letters after five years if no further discipline, above that of a verbal reprimand, has occurred within that five year period. ARTICLE 11 CONSTITUTIONAL PROTECTION Employees shall have the rights granted to all citizens by the United States and Minnesota State Constitutions. ARTICLE 12 WORK SCHEDULES 12.1 The normal work year is two thousand and eighty hours (2,080) to be accounted for by each Employee through: a) hours worked on assigned shifts; b) holidays; c) assigned training; d) authorized leave time. 12.2 Holidays and authorized leave time is to be calculated on the basis of the actual length of time of the assigned shifts. 12.3 Nothing contained in this or any other Article shall be interpreted to be a guarantee of a minimum or maximum number of hours the Employer may assign Employees. 12.4 Employees may voluntarily switch shifts with their Supervisor's approval. Voluntary switching of shifts shall not obligate the Employer for overtime pay. 7 ARTICLE 13 OVERTIME 13.1 Employees will be compensated at one and one -half (1-1/2) times the Employee's regular base rate for hours worked in excess of one -half hour of the Employee's regularly scheduled shift. Changes of shifts do not qualify an Employee for overtime under this Article. 13.2 Overtime will be distributed as equally as practicable. 13.3 Overtime refused by Employees will for record purposes under Article 13.2 be considered as unpaid overtime worked. 13.4 For the purpose of computing overtime compensation , overtime hours worked shall not be pyramided, compounded, or paid twice for the same hours worked. 13.5 Overtime will be calculated to the nearest fifteen (15) minutes. 13.6 Employees have the obligation to work overtime or call backs if requested by the Employer unless unusual circumstances prevent the Employee from so working. ARTICLE 14 COURT TIME An Employee who is required to appear in Court during his scheduled off -duty time shall receive a minimum of three (3) hours pay at one and one -half (1 -1/2) times the Employee's base pay rate. An extension or early report to a regularly scheduled shift for Court appearance does not qualify the Employee for the three (3) hour minimum. ARTICLE 15 CALL -BACK TIME An Employee who is called to duty during his scheduled off-duty time shall receive a minimum of two (2) hours' pay at one and one -half (1 -1/2) times the Employee's base pay rate. An extension or early report to a regularly scheduled shift for duty does not qualify the Employee for the two (2) hour minimum. Paramedics called back for medical calls will receive a minimum of two (2) hours at time and one -half pay for the first call back in a designated on -call period. Thereafter, any medical call back in the same on -call period will be paid for at a minimum of one hour at a time and one -half for each call back. 0 ARTICLE 16 VACATIONS 16.1 Employees shall earn annual paid vacation leave as per the following schedule 1-4 years of service 5 -11 years of service 12 -20 years of service 21 years and up 10 working days per year 15 working days per year 20 working days per year 25 working days per year 16.2 Employees shall be allowed to carry over a maximum of one and one -half (1 -1/2) times their annual earning rate into any succeeding year. 16.3. on December 1st of each year, employees who are at the 15 day vacation accrual rate or higher, with a minimum balance of 80 hours, shall be eligible to convert up to 40 hours of unused vacation time to deferred compensation. Conversion will be at the employer's current hourly rate as of 12 -01 and will be on the basis of one hour of vacation for one hour of deferred compensation pay. Actual conversion will take place in the second payroll of the following year. ARTICLE 17 HOLIDAYS 17.1 Each regular full -time Employee shall be granted twelve (12) paid holidays per year. These holidays shall be credited toward the normal work year as per 12.1 of the Labor Agreement, 17.2 Any Employee working more than four (4) hours on any of the following listed ten 10) statutory holidays shall be credited in either pay or compensatory time off with an additional four (4) hours. Any Employee working two shifts on any of the ten (10) statutory holidays shall be credited with an additional four (4) hours in either pay or compensatory time off. New Year's Day President's Day Memorial Day Labor Day Day After Thanksgiving Martin Luther King's B -day Veteran's Day Independence Day Thanksgiving Day Christmas Day 9 17.3 Employees who work a 5/2 schedule shall receive two (2) personal holidays per year, provided holidays are used within the current calendar year. Employees on a 5/2 schedule who are required to work on one of the above - listed holidays will be given another day off as soon as practicable in addition to other premium pay they may be eligible to receive. ARTICLE 18 SICK LEAVE 18.1 A full -time Employee shall accumulate sick leave at a rate of one and one- quarter (1/1/4) days per month. Accumulated sick leave shall never total more than three hundred (300) days. Actual sick leave cannot be made up by additional work shifts. 18.2 Full -time Employees can convert sick leave to vacation or deferred compensation (at the Employee's current pay rate) on December 31st of any year assuming the Employee elected the conversion option at the beginning of the year and had at least 800 hours at that time. The rate of conversion will be two (2) hours of sick leave for one (1) hour of vacation or deferred compensation. Such conversion shall not exceed a total of forty -eight (48) hours of vacation or deferred compensation. The sick leave balance will be capped (frozen) on January 1 of the year the option is first elected. That balance or cap (which can be anything between 800 and 2400 hours) will remain as the cap for that Employee into the future. Employees will, however, accrue additional sick leave hours (above the cap) during the succeeding twelve months at the regular accrual rate only for purposes of conversion or use during that year. The conversion will take place on December 31st and will be limited to the 48 hours as stated above. Only hours earned in excess of the cap (January 1 through December 31) are eligible for conversion. Any additional hours accrued but unused during that year will be lost. An Employee who does not elect the conversion option will never accrue above 2400 hours. Employees who are close to, or at, 2400 hours who elect the conversion option at the beginning of a given year can accrue additional sick leave above the 2400 hours during the year only for purposes of conversion, or use, during that year. Hours accrued but unused between January 1 and December 31 of that year will then be converted to a maximum of 48 hours of vacation or deferred compensation. Any remaining balance above the cap will be lost. The Employee will start the following year with no more than 2400 hours. Employees who have a sick leave cap and who retire or resign under satisfactory conditions prior to December 31 of a given year, will be eligible to convert up to 80% of sick leave accrued and unused during that year. 10 ARTICLE 19 SEVERANCE PAY Upon retirement or termination under satisfactory conditions, after at least ten (10) years of service, the Employee shall receive one -half ( of his /her accumulated sick leave upon the basis of the Employee's outgoing salary. In case of death which cannot be contributed to his /her duty, payment of one -half ( of Employee's sick leave shall be paid to the Employee's beneficiary. In case of death in the line of duty, payment of the Employee's full accumulated sick leave shall be made to the Employee's beneficiary. ARTICLE 20 FUNERAL L EAV E A maximum of up to three (3) days of funeral leave with pay shall be extended to a regular full -time Sergeant upon the death of a member of the immediate family of said Sergeant or his /her spouse (i.e. spouse, children, sons -in -law, daughters -in -law, grandchildren, parents, grandparents, brothers, sisters, legal guardian, or individuals who are under the employee's legal guardianship) for the attendance to the funeral or other demonstrated need in relation thereto. Any leave beyond one (1) day to be upon approval of the immediate supervisor. The actual time off, and funeral leave approved, will be determined by the department head depending on the individual circumstances (such as closeness of the relative, arrangements to be made, distance to the funeral, etc.) Eligibility for time off in accordance with this policy will be pro -rated for part -time employees. ARTICLE 21 INJURY ON DUTY Employees injured during the performance of their duties for the Employer and thereby rendered unable to work for the Employer will be paid no more than the difference between the Employee's regular take home pay and Worker's Compensation insurance payments for a period not to exceed ninety (90) working days per injury, not charged to the Employee's vacation , sick leave, or other accumulated paid benefits, after a five (5) working day initial waiting period per injury. The five (5) working day waiting period shall be charged to the Employee's sick leave account less Worker's Compensation insurance payments. 11 ARTICLE 22 INSURANCE 22.1 For each regular full -time Employee, the Employer shall contribute 100% of the insurance premium for health insurance covering such Employee. In addition, the Employer shall contribute 50% of the cost of health insurance covering such Employee's dependents, plus $20 per month. The Employer shall also pay the cost of a $25,000 group term life insurance policy for each regular full -time Employee. The Employer shall pay for long -term disability insurance for regular full -time Employees as defined by the Long -Term Disability policy. 22.2 Dental Insurance Option The Employer shall pay 100% towards the cost of Employee dental coverage. 22.3 The Employer will provide an I RS -125 plan for the Employee's contribution in order to permit the Employee to pay with pre -tax dollars. ARTICLE 23 STANDBY PAY Paramedic Sergeants on medical on -call status shall be paid at the rate of one - quarter 1/4) hour pay for each hour on -call. ARTICLE 24 UNIFORMS The Employer shall provide required uniform and equipment items, but not to exceed 600 per year. Up to $200 can be carried over from the previous year, if unspent, to be spent on major purchases (those not normally purchased on an annual basis, e.g. jackets, boots etc.). Up to $425 per officer for plainclothes officers will be reimbursed for necessary items that are purchased in Maplewood. The Employer will reimburse officers $45 of the cost of peace officer license renewal. Effective 1 -1 -2001, if the City provides additional reimbursement to Maplewood Police Officers, this agreement will automatically be amended without further action by either party to include a comparable increase. ARTICLE 25 EDUCATION 25.1 The Employer agrees to pay one -half ( of the cost of tuition and books upon successful completion (C grade or better) and 75% reimbursement of tuition and books upon successful completion with a "B" grade or better, during the term of this Agreement, for accredited course work at the high school, vocational, undergraduate, or graduate college level which is determined by the Employer to 12 be job related. All course work covered by this Article shall be during non- working hours. The maximum reimbursement will be based on the per credit cost at the University of Minnesota. Employees may elect to attend a more expensive school provided the Employee pays the additional cost. 25.2 Reimbursement will not exceed $1,200 per person per year. Employees must reimburse the city if they leave employment within 12 months of reimbursement. ARTICLE 26 FALSE ARREST The Employer shall provide and pay all premiums due on False Arrest Insurance to cover all Employees covered by this Agreement. ARTICLE 27 WAIVER 27.1 Any and all prior agreements, resolutions, practices, policies, rules, and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 27.2 The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and the Union each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered by this Agreement or with respect to any term or condition of employment not specifically referred to or covered by the Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this contract was negotiated or executed. 27.3 The Union and the city agree to meet and confer to discuss possible accommodations for "qualified" disabled employees as the need arises, consistent with the intent of the Americans with Disability Act. 13 ARTICLE 28 DURATION Except" as herein provided, this Agreement shall be effective January 1, 2000 and shall continue in full force and effect until December 31, 2002 and thereafter until modified or amended by mutual agreement of the parties. Either party desiring ,to amend or modify this Agreement shall notify the other in writing by October 31 st of the year in which modifications are desired, so .as to comply with the provisions of the Public Employment Labor Relations Act of 1971 as amended. In witness whereof, the parties hereto have executed this Agreement on this day of , 1999. FOR THE CITY OF MAPLEWOOD: FOR L.E.L.S. l_ 14 APPENDIX A 1. WAGE RATES Effective January 1, 2000 Increase the Sergeant's rate by 3 %. Monthly Start $4,579.72 After 1 Year 4 After 2 Years 4 After 3 Years 4 Effective January 1, 2001 T Increase the Sergeant's rate by 3 %. Monthly Start $4,717.11 After 1 Year 4,8.17.48 After 2 Years 4 After 3 Years 5 Effective January 1, 2002 Increase the Sergeant's rate by 3 %. Month Iy Start $4,858.63 After 1 Year 4 After 2 Years 5 After 3 Years 5 15 APPENDIX A cont.) 2. DEFERRED COMPENSATION Effective January 1, 2001, the above wage rates will be increased by $90 per month provided the Employee agrees to have the funds deposited in an approved deferred compensation plan. 3. MERIT PAY The Employer agrees. to contribute and pay out 3% of the bargaining unit's total pay in the form of merit pay consistent with the City's Merit Pay Plan. No Employee shall receive over 5 %. Employees promoted on or after October 1st of each year will not be eligible for merit pay within that calendar year. Merit pay for Employees promoted prior to October 1 st shall be prorated. Any employee who retires or voluntarily resigns in good standing, upon giving proper notice, on a date later than March 31st of a given year, shall be eligible for pro -rated merit pay for that year based on the percentage of the year worked. 4. PARAMEDIC DIFFERENTIAL Sergeants who are certified paramedics and maintain their certification will receive a differential of $100 per month beginning January 1, 2000 (presuming they are on pay status). C: \WPWIN60 \UNI0N \LELSSRGT.97 11/99 16 LETTER OF UNDERSTANDING 1. The City of Maplewood and Law Enforcement Labor Services (Union) hereby enter into this Letter of Understanding regarding the interpretation of their Labor Agreement covering the police sergeants bargaining unit. 2. Consistent with the Savings Clause in the Labor Agreement, the parties agree to interpret the election of remedies clause in their Labor Agreement, specifically Section 7.7. consistent with the ruling in EEOC v. Board of Governors of State Colleges and Universities 957 F.2d 424 (7th Cir.), cert denied 506 U.S. 906 113 S.Ct. 299 (.1992). Thus an employee pursuing a statutory remedy under the jurisdiction.of the.EEOC.,will not be: precluded by: the. election of remedies clause from also pursing an appeal under the grievance procedure of the Labor Agreement. 3. The parties further agree that effective January 1, 2000, the following amendment will apply to the election of remedies clause, Section 7.7: Except that with respect to statutes under the jurisdiction of the United States Equal Employment Opportunity Commission, an employee pursuing a statutory remedy is not grecluded from also pursuing an appeal under this grievance procedure. 4... The parties also agree that should a court of competent jurisdiction rule contrary to Board of Governors or if Board of Governors is judically or legislatively overruled; then the interpretation of the election of remedies clause specified in paragraph 2 above w i l l no longer apply. If such a change in the law regarding Board of Governors occurs, them the language specified in paragraph 3 above wi 11 automatically be deleted from the then current Labor Agreement between the parties. In the event that the parties conclude that Boards of Governors has been overruled or rendered invalid, the parties will notify the EEOC of its position. The EEOC may reserve the right, as it deems appropriate, to seek a further or different ruling from 'a court of competent jurisdiction. CITY OF MAPLEWOOD Dated: By: LAW ENFORCEMENT LABOR SERVICES, INC. Dated: By: AGENDA ITEM (;8 MEMORANDUM TO: Michael McGuire, City Manager FROM: Karen Guilfoile, City Clerk DATE: December 1, 1999 RE: Vacating Assessments Action by council Date Endorsed Monied Rejected In June of this year, Council vacated several assessments dating back to 1981 that had erroneously been assessed to the City. Contained in the Resolution there was a typo on one of the legal descriptions, one of the properties was not listed for deletion and a third property had part of the 1999 assessment already paid. The following Resolution will amended the one previously adopted by Council. RESOLUTION VACATING OUTSTANDING ASSESSMENTS WHEREAS, the City has levied assessments pursuant to Minn. Stat. Ch. 429. WHEREAS, the land is legally described as: BA13 CEL DESCRIPTION Caves Nebraska Addition Outlot E PIN 24- 29 -22 -23 -0114 Highwood Fifth Addition, Lot 1 Block 1 PIN 13- 28 -22 -13 -0086 Kohlman Lake Overlook #4 except South 15 feet Lot 9 Block 2 PIN 04- 29 -22 -12 -0072 A_CTTON Prior Resolution listed as Outlot F incorrectly - Assessment Amount $51.99 Prior Resolution left out parcel Assessment Amount $33.71 1998 Assessment $1518.52, 2000 assessment No. 6055 $8,148.10 WHEREAS, as a result of said levied assessments, the amount of assessments are $9,641.20. NOW, THEREFORE BE IT RESOLVED: 1. That the City hereby vacates the assessments in the amount of $9,641.20 on the Tracts described herein. 2. The City hereby waives the requirement of Minn. Stat 429.071,Subd.2 with respect to Notice of Hearing concerning the assessments on said parcels. AGENDA ITEM NO AGENDA REPORT To: City Manager Michael McGuire From: Chief of Police Donald Winger 1 Subject: National Night Out Award Introduction MoMed Rejected The City of Maplewood has been selected by the National Association of Town Watch as a National Award Winner for its participation in the 1.6th Annual National Night out program. Background The City of Maplewood has participated in National Night Out for the past several years and has often received awards for its outstanding participation in this ro ram.p g A video and explanation of the 1999 National Night out activities held by the City of Maplewood on August 3 were submitted to the award panel for consideration, and we were notified that the City of Maplewood placed 44th in Category 3 (cities of 30,000- 99,999 population). A plaque was received on December 3, 1999. According to the National Association of Town Watch, 32 million people in 9,500 communities from all 50 states, U.S. territories and military bases worldwide were involved in National Night Out this year, and they congratulated us on being selected among the nation's best. Recommendation It is recommended that the City of Maplewood accept the plaque from the National Association of Town Watch and that the employees and groups who participated in this yea National Night Out be recognized for their help in making the event a resounding success. Action Required Submit to the City Council for review and action. DSWJs AGENDA rrOW NO Cmmf AGENDA REPORT To: City Manager Michael Mcguire From: Chief of Police Donald Winger Subject: Mobile Data Terminals Introduction Acts by Council Date Modified Rejecwd The Maplewood Police Department is requesting permission to declare used mobile data terminals (MDTs) as surplus property and dispose of them by the best means possible. Background The Police Department has 14 MDTs which are about 10 years old. This equipment has been replaced with in -squad laptop computers. When the new laptop computers were purchased, we were unable to trade in the MDTs due to their age. We will make every attempt to find a purchaser for this used equipment. Recommendation It is recommended that the City Council declare the MDTs surplus property and authorize their disposal by the best means available. Action Required Submit to the City Council for their review and action. DSW Js Agenda # MEMORANDUM TO: Michael McGuire, City Manager FROM: Karen Guilfoile, City Clerk DATE: December 1, 1999 RE: Application for Cigarette and Tobacco Sales Gil Accdon by Council Date Enid — Modified - -—"" Rejected Omar Z. Wazwaz has applied for a Cigarette and Tobacco Sales license to be used at Tobacco Z, located at 1700 Rice Street North, Maplewood. The appropriate investigation has been completed and there is nothing that would prohibit Mr. Wazwaz from obtaining a Cigarette and Tobacco Sales License from the City. Rec nk dation It is recommended that Council approve the license. AGENDA ITEM v" I L AGENDA REPORT Action by il TO: FROM: SUBJECT: DATE: City Manager Dift Eased Assistant City Engineer MOddd Now Reicr,r Bartelmy Acres Neighborhood Streets, City Project 99 -13 December 6, 1999 Staff has held a series of two neighborhood meetings with the residents living in the Bartelmy Acres Neighborhood; Sterling Street, Mary Street, Bartelmy Lane and Magnolia Avenue (see attached map). The purpose of the first two meetings was to discuss the condition of the street and to discuss possible improvement options. There was some mixed opinion about what should be done in the neighborhood. The majority that attended the meetings did agree that the project should be taken to the next level, having the feasibility study prepared and brought before the city council. An additional budget of $10,000 will be necessary for the preparation of the feasibility study and to cover the additional costs for topographic surveys. Staff recommends that the city council approve the attached resolution ordering the preparation of the feasibility study for Bartelmy Acres Neighborhood streets, City Project 99 -13. CIVIC jt Attachments RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Bartelmy Acres Neighbrohood Streets (Sterling Street, Mary Street, Bartelmy Lane and Magnolia Avenue) and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAP LEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective, feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $10,000 are appropriated to prepare this feasibility report. 5 N YLAN\4 AVE. L AVE. Q aON LU GERAN/ /No Geranium s Park U1 U) Z LLJ O J U) S D EH Li n-oo I— Z BRAND Li H)t L LN. S T, 1:500 SCALE 3 Q m N O n 0 n 0 CL 0 z 0 U d u L t u ROSE s f t s s L f 4 t 0 D O O 3: Ld. Y Q J AVE N(000 . Znoeneo semonenrlr 4D]L MAGNOLIA CUA j w m. z J UJ Cn Q BARTELMY ACRES, Project 99 -13 Maplewood, Minnesota AGENDA NO. ) / AGENDA REPORT Action by Council Enid TO: City Manager Modified —' Rejected FROM: Finance Director RE: PUBLIC HEARING ON PROPOSED 2000 BUDGET AND TAXES DATE: December 3, 1999 A public hearing on the proposed property taxes and budget for 2000 has been scheduled for December 13 at 7:00 p.m. in the Council Chambers. At the beginning of the hearing a video presentation of the proposed budget will be shown. Then citizen comments will be received. State law requires that cities must adopt their 2000 budget and final property tax levy for taxes payable in 2000 at a subsequent public hearing. Therefore, another public hearing has been scheduled for December 27 at 5:00 p.m. in the Council Chambers. The date, time and place for this hearing must also be announced prior to adjournment of the public hearing on December 13. Attached is a copy of the public hearing notice that was published. It indicates a proposed 2000 budget that is over $10 million less than the amount in the budget document. This difference is due to a state law on the public hearing notice which specifies that the budget amount include only governmental funds rather than all funds. Attached is a worksheet indicating how the budget amounts were calculated for the public hearing notice. Also attached is the handout that will be distributed to citizens that attend the hearing. Please note that on page A -1 it includes the phone number for the Ramsey County Assessor's office and the procedure to follow if a person thinks their property is incorrectly assessed. Page A -4 is a listing of property tax changes on homes with market values from $70,000 to $160,000. At the budget adoption hearing on December 27, several budget changes will need to be considered. Some these changes have been for items already approved by the Council (e.g. Tri- District School request for charitable gambling money and software purchase for the Human Resource Department) . Other changes will be for the defeat of the Parks Referendum, establishment of the Home Replacement Fund, closing of the Water Fund in conjunction with the termination of the hydrant charge, and establishment of the Fire Truck Replacement Fund. PAF I NANCE\WP\AGN\00 PRO P.TAX Notice of Proposed Total Budget and Property Taxes The Maplewood city council will hold a public hearing on its budget and on the amount of property taxes it is proposing to collect to pay for the costs of services the city will provide in 2000. SPENDING: The total budget amounts below compare the city's 1999 total actual budget with the amount the city proposes to spend in 2000. 1999 Total Actual Budget 19 Proposed 2000 Budget 27 Change From 1999 -- 2000 44.1 % TAXES: The property tax amounts below compare that portion of the current budget levied in property taxes in the city of Maplewood for 1999 with the property taxes the city proposes to collect in 2000. 1999 Property Taxes 7,427,710 Proposed 2000 PropertyTaxes 7 Change from 1999 — 2000 1.90% Attend the Public Hearing All Maplewood residents are invited to attend the public hearing of the city council to express their opinions on the budget and the proposed amount of 2000 property taxes. The hearing will be held on: Monday, December 13, at 7 :00 p.m. City Council Chambers Maplewood City Hall 1830 East County Road B Maplewood You are also invited to send your. written comments to: Finance Director, City of Maplewood, 1830 East County Road B Maplewood, MN 55109 Filename: BUDNOTIC.WK4 Location: P: \123r5w \BUDDOC Date: 01- Dec -99 Prepared by: GB CITY OF MAPLEWOOD 2000 BUDGET ADJUSTMENTS TO GOVERNMENT FUNDS Subtotal - governmental funds Less expenditures financed by sp. assessments CIP 99 -20 1999 Budget: p. 4 -2 PW96.08 English Frost to 36 19,366,950 28,416,640 46.7% 200,000) CIP 2000 -200 2000 Budget: p. 4 -4 PW00.032 Gladstone - North Streets p. 4 -4 PW00.042 Tilsen North Streets p. 4 -4 PW88.092 Hazelwood, Gervais Ave to Cty Rd C ADJUSTED GOVERNMENTAL FUNDS TOTAL 595,000) 80,000) 120,000) 19,166,950 27,621,640 44.1% Percent Fund 1999 2000 Over(Under)Number Total By Fund: _Budget Budget 1999 Budget_ 101 General 12,942,070 13,726,060 6.1% 203 Recycling Program 239,570 254,580 6.3% 204 Hazardous Materials 0 0 N/A 205 Charitable Gambling Tax 22,000 39 79.3% 206 Recreation Programs 614,190 662,860 7.9% 207 Enhanced 911 Service 25,230 0 100.0% 208 Police Services 260 220 15.4% 211 Gladstone Fire District 0 0 N/A 300 -399 Debt Service Funds 3,566 4 21.9% 403 Park Development 351 2 99.4% 404 Street Construction State Aid 640 160 75.0% 405 Capital Improvement Projects 423,170 168,770 60.1 % 408 Water Availability Charge - No. St. Paul 50 50 0.0% 410 Open Space Land Acquisition 2 0 100.0% 411 Tax Increment Economic Developement Dist. #1 -2 0 0 N/A 413 Tax Increment Housing Dist. #1 -1 20 210 950.0% 414 Tax Increment Housing Dist. #1 -2 30 220 633.3% 415 Tax Increment Housing Dist. #1 -3 10 200 1900.0% 416 Tax Increment Housing Dist. #1 -4 51,470 25,980 49.5% 417 Tax Increment Housing Dist. #1 -5 41,750 21,240 49.1 % 418 Tax .Increment Housing Dist. #1 -6 135,660 96,920 28.6% 420 Fire Safety Projects 0 3 N/A 421 Parks Special Projects 0 3 N/A 500 -599 Public Improvement Projects 950 2 116.7% Subtotal - governmental funds 19,366,950 28,416,640 46.7% 601 Sanitary Sewer 3 3 11.3% 602 Community Center 1,936,780 2,073,380 7.1% 603 Water 38,600 44,010 14.0% 701 Payroll Benefits 2,926,270 3,095,290 5.8% 702 Vehicle and Equipment Maintenance 494,480 569 15.2% 703 Data Processing 418,850 380,800 9.1% 704 Dental Self- Insurance 87 90,520 3.7% Subtotal - other funds 9 9,494 0.6% TOTAL 28,921 37 31.1% ADJUSTMENTS TO GOVERNMENT FUNDS Subtotal - governmental funds Less expenditures financed by sp. assessments CIP 99 -20 1999 Budget: p. 4 -2 PW96.08 English Frost to 36 19,366,950 28,416,640 46.7% 200,000) CIP 2000 -200 2000 Budget: p. 4 -4 PW00.032 Gladstone - North Streets p. 4 -4 PW00.042 Tilsen North Streets p. 4 -4 PW88.092 Hazelwood, Gervais Ave to Cty Rd C ADJUSTED GOVERNMENTAL FUNDS TOTAL 595,000) 80,000) 120,000) 19,166,950 27,621,640 44.1% CITY OF MAPLEWOOD 2000 PROPOSED PROPERTY TAXES AND 2000 PROPOSED BUDGET PUBLIC HEARING DECEMBER 13, 1999 P:\ FINANCE \WP\BUDDOC\BDOTHEAR.NOT Your Property's 1999 Estimated Market Value In March you received from Ramsey County a NOTICE OF YOUR PROPERTY'S 1999 ESTIMATED MARKET VALUE. Please read this notice. It will affect how much property taxes you will pay in 2000. Every year Ramsey County sends you a notice advising you of the estimated value of your property. Since property taxes are based on the value of your property, your property taxes will increase as the value of your property increases. The value on the notice is the amount that the county assessor estimates your property would sell for based on sales of property in your area. If you think your property is incorrectly assessed, follow these steps: Talk to County Appraisal Services Staff Call 266 -2141 Check the facts Review sales of similar neighboring properties IF NOT SATISFIED —+ Appeal to the Minnesota Tax Court The deadline for filing is March 31 of the year the taxes are due Regular Division Attorney recommended Decisions appealable to Supreme Court Can be used for any property Property assessed over $100,000 must file here A--1 Appeal to County Board of Equalization" File an appeal by April deadline Board meets late in June Appeal in person or by letter Call County Assessor's Office for information IF NOT SATISFIED Small Claims Division You must go through the Board of Equalization process first.) Attorney not necessary Decisions are final Use for your home, or any property assessed under $100,000 P: \FINANCE \WP\MOTIOWNEWS99.MAR HOW YOUR PROPERTY TAXES ARE DETERMINED Box 1 Total Proposed Local Budget minus Box 2 All Non - Property Tax Revenue, eg: State Aid Fees, Etc. equals Box 3 Property Tax Revenue Needed Levy) Box 4 Assessor's Market Value x times Box 5 State Mandated Class Rates equals Box 6 divided b Total Y "Tax Capacity" Formerly Assessed Value) equals Box 7 Property Tax Rate Tax Capacity" Rate) YOUR PROPERTY TAX = Your Property's Market Value X Class R X " Tax Capacity " Rate Source: "Understanding Your Property Taxes. 1994 Edition." Minnesota Taxpayers Association, p. 6 P: \FINANCE \WP\BUDDOC\BDGTHEAR.NOT A -2 FORMULA FOR 2000 PROPERTY TAXES Example of tax, calculation for a home using the proposed 2000 tax rate. Tax rate is for a home in ISD 622 and the Battle Creek portion of the Metro Watershed. Step. 7 - Calculate Tax Capacit MARKET X STATE HOMESTEAD TAX VALUE FORMULA CAPACITY 100,000 $ 7 6, 000 X .01 = $ 760 24,000 X .0165 = $ 396 100,000 $1,156 Step 2 - Calculate Tax Based on Tax CaDacit TAX X TAX PROPERTY CAPACITY RATE = TAX 1,156 135.946% $1 Step 3 - Calculate Education Homestead Credit: TAX X ED. HOMESTEAD ED. HOMESTEAD CAPACITY CREDIT RATE — CREDIT 1,156 32.177% $371.97 Note: Maximum credit allowed is $390.) Step 4 - Deduct Education Homestead Credit: PROPERTY ED. HOMESTEAD PROPERTY TAX CREDIT TAX 1,571.54 $371.97 $ 1,199.57 Step 5 - Calculate Tax Based on Market Value: MARKET TAX TAX V X VALUE RATE CAPACITY 100,000 0.08005% $ 80.05 Step 6 - Calculate Total Tax NET TAXES BASED TAXES BASED TOTAL ON TAX CAPACITY + ON MARKET VALUE = TAX 1,199.57 $80.05 $1,279.62 P: IFINANCEIWPIBUDDOCIBDGTHEAR.NOT A'3 ESTIMATED 2000 CITY PROPERTY TAX CHANGES TAX RATE CHANGES Tax rate on tax capacity Tax rate on market value for open space bonds Payable 1999 Local Tax Rate 20.982% 0.02351% Estimated Payable 2000 Local Tax Rate 20.466% 0.02145% Percent Chi 2.6% 8.8% PROPERTY TAX CHANGES ON HOMES Estimated Market Value * Tax Capacity Tax Increase Decrease) Increase Decrease) Percent 7000 700 158 7 4.6% 100 1 258 17 7.1% 112,600 **1 303 19 6.7% 120,000 1,486 330 20 6.5% 140 1 402 22 5,8% 160 2 473 22 4.9% The values listed for 2000 are 8.6% more than for 1999, which was the average change according to the Ramsey County Assessor's Office. Average value home in Maplewood P: \FINANCE \WP\BUDDOC \BDGTHEAR.NOT A'4 PROPERTY TAX RELIEF The legislature provides several different types of property tax relief. The homeowner's and renter's rebates are given to taxpayers whose ro ert taxes areppY disproportionate to their income. More importantly, a targeting refund is available for homeowners: whose taxes increase by,more than 12% from the prior year. No income limits apply to this refund. Property wners file for the refunds using state form Ml-Y g PR which ,is sent out.with state income tax instructions. The M1-PR form can also be obtained at post offices, libraries and most banks or by calling 296 -3781 (24 hours /day) or by writing to: Minnesota Tax Forms Mail Station 1421 St. Paul, MN 55146 -1421 THE FOLLOWING PAGES ARE AN EXCERPT FROM THE PROPOSED 2000 BUDGET P: \FINANCE \WP \BUDDOC \BDGTHEAR.NOT August 10, 1999 Honorable Mayor and Council Members: I am pleased to transmit the 2000 Proposed Budget for the City of BUDGET Maplewood for your review and approval. The document is in a format AWARD similar to the 1999 Budget which received the Award for Distinguished Budget Presentation from the Government Finance Officers Association of the United States and Canada. It is hoped that the format of this document and the information contained within it will clearly communicate the City' s 2000 financial plans and provide an operations guide for all City departments. The Budget is divided into three main sections: Operations, Capital Improvements, and Debt Service. Within the Operations section, the basic focus is on 2000 performance objectives for each department and the planned expenditures to accomplish the objectives. The focus of the Capital Improvements section is the construction projects planned for 2000. The Debt Service section focus is on the scheduled bond issue principal and interest payments due in 2000. The mission statement of the City of Maplewood is "to provide high- OBJECTIVES quality and cost effective public services. " The major objectives of the 2000 AND Budget are designed to help the City accomplish this mission. These budget STRATEGIC objectives include the following: keep the property tax increase under the PLANS inflation rate and population growth rate, decrease the net loss at the Community Center to zero and maintain the level of services provided by all departments. Other maj or obj ectives are listed on page 2 -1 and objectives for each department are listed in Section 3. These objectives provide a strategic plan for the City in the year 2000. The City's strategicYg plan beyond the year 2000 is limited to the five-year Capital Improvement Plan (see Section 4) . There are not any major initiatives in the 2000 Budget. OFFICE OF THE CITY MANAGER 1 -5 65 1 CITY OF MAPLEWOOD 1 830 EAST COUNTY ROAD B MAPLEWOOD, MN 55 109 The City's tax levy for 2000 is $7,568,830 which is 1.9% higher than TAX LEVY 1999. For the past three years the tax levy has been held at $7.4 million. FOR 2000 This is the result of a budget preparation process that involves close 1.9% scrutiny of proposed expenditures and a constant search for non - tax HIGHER revenues. Approximately 78 % of the 2000 tax levy is for operations financed by the General Fund... Most of the remaining levy (19 %) is for debt service costs on bond issues. The remaining 3% of the tax levy s for capitalYp improvements. A decrease in the tax levy for operations offsets the increase in the levy for debt service and capital improvements, CITY RECEIVES 19.6% OF TAXES The 1997 Legislature enacted a tax levy limitation law which became effective for taxes payable in 1998. The levy limit formula allows an increase in the tax levy for inflation, housing growth and commercial/ industrial growth. Also, certain special tax levies such as debt service are exempt from the limit. Maplewood's tax levy for 2000 is $908,908 under the levy limit. In 1999 the City received 19.6 % of the property taxes on property within the City. It is anticipated that this rate will not change significantly in 2000. The following indicates the allocation of property tax dollars by government type E •R73 It 1 .... `. 1 TNIS NOT t IS LEGALTENDER _ FOR ALL DEBT 'S, PUBLIC AND PRIVATE jW1 10 Agwl'_4 ak xwawretv, **W %Wft qiE 7.3% 19.6% 33.2% 39.9% Other City Schools County It should be noted that the above data is for property in Maplewood that is located within School District 622. 1 -6 2000 EXPENDITURES BUDGET 37.9 MILLION Expenditures in the 2000 Budget are 3 1. 1 % higher than 1999. The breakdown by section is listed in the following table: REVENUES AND EXPENDITURES BY SECTION Comparison of 1999 and 2000 Budget REVENUES EXPENDITURES Amount Change Amount Change Operations 22,992,590 0.4 %)24,177,940 3.3% Capital Improvements 11938,690 11.7 9,385 379.6 Debt Service 11925,830 37.4 4 21.9 Totals 26,857,110 2.4 %37,911,410 31.1 The difference between total revenues and expenditures will be financed by the use of surplus fund balances and bond issues. OPERATING BUDGE This portion of the budget covers basic City services such as police, firefighting, street maintenance, recreation programs, park maintenance, planning, building inspections and utility maintenance. The expenditures for the funds within this portion of the budget are grouped by department and subdivided into divisions for each department. Budget performance is measured based on the accomplishment of the objectives for 2000 listed for each department and by the percentage of budgeted expenditures that are spent. Operating budget revenues for 2000 are 0.4% less than 1999. The revenue OPERATING category with the largest increase is the miscellaneous category, which is BUDGET up $280,670. Most of this increase ($168,840) is revenue from higher REVENUES internal charges for payroll benefits. The revenue category with the largest DOWN decrease is taxes, which is down $211,650 due to a decrease in the tax levy 0.4% for the General Fund. Revenues in the charges for service category include a planned increase in ambulance rates effective January 1, 2000 as indicated in the following table. 1 -7 AMBULANCE RATE INCREASE UTILITY RATES DOWN 17.0% The 2000 ambulance rates are based upon the average 1999 ambulance rates charged by other providers. The increase in rates will produce additional revenues of approximately $137,800. The increase in rates will decrease the property tax subsidy for paramedic services. Operating budget revenues for 2000 produced by utility service charges will total $3,290,380 which represents 14.3 % of the total revenues. Utility service charges consist of hydrant charges ($252,780), sewer service charges ($2,860,460) and recycling charges ($177,140). Current hydrant charges will be sufficient to finance the 2000 Budget. Sewer rates should be decreased by 22.4 % because operating expenses are decreasing and the Sanitary Sewer Fund has a surplus balance. Sewer charge revenues needed for the 2000 Budget are $2,860,460 which is 22.4 % lower than the 1999 projection. Most of the revenues from the sewer rates finance the Metropolitan Council sewage treatment charges to Maplewood which will be 71.3 % of the operating expenses for the Sanitary Sewer Fund in 2000. The sewage treatment charges for 2000 are anticipated to be $2,114,400 which is $414,190 and 16.4 % less than the 1999 budget. Most of this decrease is due to reduction in rates charged by the Metropolitan Council. Their rates decreased in 1998 and are anticipated to decrease annually through 2001. Another factor contributing to the 22.4 % sewer rate decrease is the surplus NEW POLICY balance in the Sanitary Sewer Fund. It has been the policy to set sewer ON rates to produce sufficient revenues to cover all operating expensesenses i p SEWER RATES including depreciation. Consequently the working capital (current assets minus current liabilities) has gradually been increasing so that sewer mains can be replaced at the end of their 60 year life using cash reserves in the Sanitary Sewer Fund. At the end of 1994 the working capital was $1.7 million and it will be approximately $3.1 million in 2004 if the current 1 -8 AMBULANCE RATE INCREASES Increase 1999 2000 Amount Percent Basic I.ife support: Resident 305 395 90 29.5% Non - resident 330 420 90 27.3 Advanced life support: Resident:615 660 45 7.3 Non - resident 665 710 45 6.8 Charge per mile 8.30 9.10 0.80 9.6 The 2000 ambulance rates are based upon the average 1999 ambulance rates charged by other providers. The increase in rates will produce additional revenues of approximately $137,800. The increase in rates will decrease the property tax subsidy for paramedic services. Operating budget revenues for 2000 produced by utility service charges will total $3,290,380 which represents 14.3 % of the total revenues. Utility service charges consist of hydrant charges ($252,780), sewer service charges ($2,860,460) and recycling charges ($177,140). Current hydrant charges will be sufficient to finance the 2000 Budget. Sewer rates should be decreased by 22.4 % because operating expenses are decreasing and the Sanitary Sewer Fund has a surplus balance. Sewer charge revenues needed for the 2000 Budget are $2,860,460 which is 22.4 % lower than the 1999 projection. Most of the revenues from the sewer rates finance the Metropolitan Council sewage treatment charges to Maplewood which will be 71.3 % of the operating expenses for the Sanitary Sewer Fund in 2000. The sewage treatment charges for 2000 are anticipated to be $2,114,400 which is $414,190 and 16.4 % less than the 1999 budget. Most of this decrease is due to reduction in rates charged by the Metropolitan Council. Their rates decreased in 1998 and are anticipated to decrease annually through 2001. Another factor contributing to the 22.4 % sewer rate decrease is the surplus NEW POLICY balance in the Sanitary Sewer Fund. It has been the policy to set sewer ON rates to produce sufficient revenues to cover all operating expensesenses i p SEWER RATES including depreciation. Consequently the working capital (current assets minus current liabilities) has gradually been increasing so that sewer mains can be replaced at the end of their 60 year life using cash reserves in the Sanitary Sewer Fund. At the end of 1994 the working capital was $1.7 million and it will be approximately $3.1 million in 2004 if the current 1 -8 policy is not changed. An alternative method of financing the replacement of sewer mains is by revenue bonds which would be paid by higher sewer rates in the future. This alternative policy has been used to prepare the 2000 Budget for the Sanitary Sewer Fund. The target working capital amount has been reduced to one -third of the operating expenses which creates a surplus of $1.3 million. One -fifth of the surplus balance has been used for reducing the sewer rates in 2000 and it is planned that this policy will be continued in the future. The sewer rate reduction in 2000 caused by use of the surplus balance is 7 %. The decrease in sewer rates will be partly offset by an increase in recycling rates. Recycling charges are being increased because the surplus in the Recycling Program Fund has been eliminated as p lanned when the recycling charges were decreased by 60% in 1999. The following table summarizes the proposed utility rate changes for an average home. Operating budget expenditures for 2000 are $24.2 million which is 3.3 OPERATING higher than 1999. The largest increase is for the Human Resource BUDGET Department which is up 18.8 %. Most of the increase is due to (a) the EXPENDITURES planned purchase of computer software and (b) the transfer of money for UP tests from the budgets for other departments to this department. 3.3% Population growth and commercial development requires budget increases in excess of the inflation rate in order to maintain the present level of City services. The size of population increases is directly related to the number of new housing units built. Commercial development can be monitored 1 -9 PROPOSED UTILITY RATES IMPACT ON AN AVERAGE HOME Quarterly Charge Increase (Decrease) 1999 2000 Amount Percent Water (hydrant 3.70 $3.70 0 0.0% charge) Sewer service*50.00 38.80 11.20)22.4) Recycling charge 1.44 3.25 1.81 125.7 Total 55.14 $45.75 9.39)17.0 %) Rate per 1,000 gals 2.50 $1.94 0.56)22.4 %) Operating budget expenditures for 2000 are $24.2 million which is 3.3 OPERATING higher than 1999. The largest increase is for the Human Resource BUDGET Department which is up 18.8 %. Most of the increase is due to (a) the EXPENDITURES planned purchase of computer software and (b) the transfer of money for UP tests from the budgets for other departments to this department. 3.3% Population growth and commercial development requires budget increases in excess of the inflation rate in order to maintain the present level of City services. The size of population increases is directly related to the number of new housing units built. Commercial development can be monitored 1 -9 based on the valuation of non - residential building permits. For the p ast three years the amounts have been as follows: 1 FULL -TIME EMPLOYEES DEMAND FOR CITY SERVICES BASED ON GROWTH NON- RESIDENTIAL GROWTH RESIDENTIAL GROWTH New Number of Valuation of Housing New Percent Non - Residential YEAR Units Residents Population Increase Building Permits 1996 230 475 34,008 1.4 %18,658 1997 182 763 34,771 2.2%35 1998 139 584 35 1.7%62,315,310 The average annual population increase for 1996 through 1998 was 1.8 %. If this rate of increase continues, the city's population in 1999 will be 35,991 and in 2000 will be 36,639. The number of full -time ' employees included in the 2000 Budget is 146. This is an increase of one position. The change in budgeted positions by department is as follows: 1 Community Development Department - An MIS /GIS technician position has been added based upon City Council approval on 11- 23 -98. The cost of this position is allocated between Community Development (74 %) and General Government (26 %). 2 Fire Department - The part -time secretary and assistant fire chief positions have been changed to full -time. 1 General Government Department - The community oriented services coordinator position has been transferred to the Police Department. 1 Parks and Recreation Department - A recreation program assistant position has been added. 2 Police Department -Four positions have been added: patrol officer, community service officer /paramedic, community service officer approved by the City Council on 10- 12 -98), and community oriented services coordinator (transferred from General Government Department). Six dispatcher positions have been eliminated due to the transfer of the dispatching function to Ramsey County in 1999. 1 -10 Approximately 57 % of the Operating Budget is accounted for in the City's 57% OF General Fund. Revenues projected for 2000 will be 0.4 %higher than the OPERATING 1999 Budget, Expenditures will be 6.1 %higher in 2000 than the 1999 BUDGET IN Budget. The 2000 Budget for the General Fund is a deficit budget as 2000 GENERAL FUND expenditures exceed revenues by $923,410. Transfers to other funds will increase this deficit to $1,165,175. The deficit will be financed by using part of the surplus fund balance. It has been common for the past several years to have a General Fund deficit budget. Despite this practice the fund balance in the General Fund has increased and has been maintained at an appropriate level. This is because it is city budget policy to make conservative revenue estimates and liberal expenditure estimates. Consequently, the General Fund endingg balance is usually much higher than budgeted and provides a resource for financing the deficit in the annual budget. The 0.4% increase in General Fund revenues amounts to $50,880. The GENERAL FUND largest increase is in the miscellaneous category which is up $84,610. REVENUES Most of this increase is due to higher interest on investments. In 2000 UP 0.4% current property taxes will be 46.2% of total revenues for the General Fund. This is a small decrease from 1999 when property taxes were 48.1 % of the revenues. GENERAL FUND Department expenditure requests for the General Fund were 7.8 % higher PER CAPI TA than the original 1999 Budget. The 2000 Budget includes recommended EXPENDITURES expenditures that are 6.1 % higher than the 1999 Budget. On a per capita UP 2.0% basis, General Fund expenditures will increase by 4.2% as indicated in the following table: GENERAL FUND EXPENDITURES 1997 1998 1999 2000 ACTUAL ACTUAL BUDGE BUDG Expenditures 11,492,732 11,736,534 12,942,070 13,726,060 Population 34,771 35,355 35,991 36,639 Per capita expenditures for General Fund 331 332 360 375 PERCENT CHANGES: Percent change in expenditures 2.3%2.1%10.3%6.1% Percent change in population 2.2%1.7%1.8%1.8% Per capita expenditures percent change 0.1%0.3%8.4%4.2% Actual per capita expenditures for 1999 and 2000 may be significantly different than the budget amounts as population changes are difficult to estimate and expenditures are usually less than the budget. An analysis of the General Fund cash flow for 1997 and 1998 indicated that GENERAL FUND the 1 -1 -00 fund balance should be between 23.9% and 24.6% of the BALANCE revenues to finance cash flow needs. The fund balance also needs to be WILL BE large enough to finance unexpected expenditures that are in excess of the 37.9% 0 F General Fund contingency account. Therefore, the budgeted 12 -31 -00 fund BUDGET balance has been set at 37.9 % of the 2000 budgeted revenues. This should provide a sufficient balance to cover cash flow needs and unexpected expenditures. Also, it is near the level that it was at in October, 1989 when the city's bond rating by Moody's Investors Services was increased to Aa. The budgeted 12 -31 -99 fund balance was 36.1% of the 1999 budgeted revenues. CAPITAL IMPROVEMENTS BUDGET This portion of the budget covers the acquisition and construction of major facilities other than those financed by the Operating Budget. The revenues and expenditures within the Capital Improvements Budget are grouped by fund. The money within each fund is restricted for major equipment purchases and construction projects costing in excess of $50,000. All other capital outlay is financed within the Operating Budget. The 2000 Budget implements the first year of the 2000 -2004 Capital Improvement Plan adopted by the City Council on 6/14/99. This five -year plan is updated'. annually through a comprehensive capital needs planning process. Revenues for 2000 in the Capital Improvements Budget are $1,938,690 and CAPITAL 11.7% more than 1999. This increase is caused primarily by an increase in IMPROVEMENTS state street construction aid to finance improvement projects. Major revenue REVENUES sources for the 2000 Capital Improvement Budget are tax increment revenue UP 11.7% ($492,530) and street construction state aid ($1,075,000). Bond sale proceeds totaling $7,010,000 are included in the 2000 Budget from the anticipated passage of the Fire Safety and Park Development referendums in November, 1999. The largest Capital Improvement Budget expenditures planned for 2000 CAPITAL include replacement of the Gladstone Fire Station ($1,800,000) and IMPROVEMENTS improvement of the Gladstone North Streets ($1,180,000). The impact of EXPENDITURES these items on operating costs will not be significant. Total 2000 UP 379.6% expenditures are $7,428,180 and 379.6% more than 1999. 1 -12 DEBT SERVICE BUDGET This portion of the budget covers the payment of rinci al and interest onpp DEBT the City's bonded indebtedness. Each bond issue has a separate debt service SERVICE sinking fund. REVENUES UP 37.4% Revenues for 2000 are 37.4% more than 1999 primaril y due to an increase in property taxes. Major revenue sources, as in past years, are property taxes ($1,421,890), special assessments ($3.60,050), and interest on investments ($143,890). Expenditures for 2000 are 21.9 % more than 1999. The large increase is DEBT partly :caused by more prepayments on bonds being refinanced at a lower SERVICE interest rate. If prepayments were not included in the budget, debt service EXPENDITURES expenditures would be 11.6 % more in 2000 than 1999. This increase is due UP 21.9%to higher scheduled principal and interest payments. The anticipated new debt issues for 2000 total $7,915,000 and consist of bond issues for p ublic works improvements ($905,000), fire safety equipment and building 3,540,000), and park improvements ($3,470,000). At the end of 2000, general long -term net debt payable will be $30,200,000 which is 27.4% more than projected for the end of 1999. Operating Budget increases in the future will continue to exceed the FUTURE inflation rate because of population growth and increases in commercial GROWTH development. The City has experienced slow steady population growth since WILL IMPACT 1980. Average annual population increases between 1980 and 1990 were OPERATING 1.5 %. The City's latest population estimate is 35,355 for 1998 according BUDGET to the Metropolitan Council. This represents a 1.7 % increase over 1997. It is anticipated that population growth may continue at an annual rate 1.8 % in 1999 and 2000. In 1998 the City issued building permits with a total valuation of $85.6 million. In 1997 the City issued building permits with a total valuation of $58.4 million. Permit values over the last 10 years have ranged from $38.8 million to $94.6 million. Based on projections in the 2000 -2004 Capital Improvement Plan, the CAPITAL Capital Budget will range from $2.5 million to $5.6 million in 2001-2004. IMPROVEMENT Major factors affecting the capital budgets will be (a) residential and EXPENDITURES commercial growth and (b) the number of public improvement projects that IN are approved for construction. Bond issues and capital notes to finance the 2001 -2004 2000 -2004 Capital Improvement Plan total $14,320,000. 1 -13 Conserving the financial resources of the City ontinues to be iYp CONCLUSION The budgeting function is the prime tool you have to make sure the City's limited resources are wisely utilized and to establish department objectives for the coming year. We continue with the objectives of making Maplewood an affordable place to live while providing the services that make it a g ood place to live. The Council's cooperative effort in the review and adoption of the 2000 Budget will be greatly appreciated. I would also like to express my appreciation to all City personnel who assisted in the preparation of the 2000 Budget. 1 41 a ?PdJ". -, Michael A. McGuire City Manager 1 -14 9 AGENDA R04 NO, MEMORANDUM ' Mtn; b Cowwo SUBJECT: 1999 Maplewood in Motion Bid INTRODUCTION The Maplewood in Motion newsletter is printed 12 times each year. Four of the issues are 32 pages in length and eight issues are eight pages in length. The city prepares formal bid specifications each year. The city staff opened formal bids for the Maplewood in Motion newsletter November 22, 1999. There were two formal bids that were received and reviewed by city staff. D TO: Michael A. McG ty d MocifiFROM: Bruce K. Anderso , of ar and Recreation M j= DATE: December 1, 1999 f ember 13, 1999 City Council Meeting BACKGROUND The 2000 budget for printing Maplewood in Motion is $41,060. There were two formal bids received which were as follows: Nystrom Publishing $31 Shakopee Valley Printing $28,780.00 Shakopee Valley Printing did not meet the specifications for three reasons: 1. Shakopee Valley Printing uses a web press system and does not have a sheet -fed process. The City Council reviewed the quality of this print last year and determined that sheet - felt quality was the standard. 2. No bid bond was included. 3. The bid was received after the bid deadline. City Attorney has reviewed the bid and declared that their bid is not eligible. Their bid should not be considered. Nystrom Publishing has held the Maplewood in Motion bid for the past 4 years and we have received exemplary service. RECOMMENDATION Staff would recommend that the city award the low bid for publishing to Nystrom Publishing in the amount of $31,546.76 for the printing of the 2000 Maplewood in Motion newsletter. Maplewood in Motion City Newsletter 2000 Bid Specifications: Quantity: 15,500 copies printed 12 times per year Pages: 192 per year: 4 issues @ 32 pages 8 issues @ 8 pages Cover: Black ink plus one color inside: Black. ink Paper: Paper stock 60 lb. weight, white, offset,vellum finish, recycled Binding: Saddle stitched Mailing: By carrier route Zip codes 55109, 55117, 55119 (Maplewood residents only) Price: $164.28 cost per page 31,541-76 total for year Additional costs: $10.00 each for halftones 6.00 each for screens 6.00 leach for stats 6.00 double burns 10.00 ruby flats Bid security: $ 1600.00 Submitted by: LAN REEMTSMA Company: NvSTROM PURLI-.SHiNG C9 Date: 11/22/99 Price: $ /cost per page 8 pg $189.13/M pg $130.28/M 28, 780. 00 /total for year Additional costs: $5,00 NOV -23 -199 113E SHAKOPEE PRINTING 612 4455805 P.02/02 r Maplewood in Motion City Newsletter 2000 Bid Specifications: Quantity:1 5, 500 copies printed 12 times per year Pages: 8 1/4% x 10 3/4 "h 192 per ear: 32 pagesY ruby eats page 15.E $4 /iss4issues32p /p +M I $11.78 8 issues a 8 pages a pages 15.5 $1,513.00 /issue Cover.Black ink plus one color *m!s $65.01 inside:Black ink Paper:Paper stock 60 lb. Freight, white, offset,vellum finish, recycled Binding:Saddle stitched Mailing:By carrier route Zip codes 55109, 55117, 55119 (Maplewood residents only) Price: $ /cost per page 8 pg $189.13/M pg $130.28/M 28, 780. 00 /total for year Additional costs: $5,00 each for halftones 3 .00 each for screens 5 each for stats 4. 50 double burns eac 5.00 ruby eats page Bid security: $ YSubmittedb : 612 - 445 -5800 Company: Shakopee Valley Printing Cate: November 23, 1999 TOTAL P.02 MEMO AGENDA ITEM 4T, AGENDA REPORT Acdon by Cmm To: Michael A. McGuire From Joel Hewitt, Fire Chief Date Subject:- Breathing Apparatus Purc se 1Vd Date: December 5, 1999 Rejected BACKGROUND: Included in the Fire Safety Referendum approved by the popular vote on November 2, 1999, was the approval of up to $200,000 to purchase replacement of the fire department's self - contained breathing apparatus referred to as SCBA's in the fire service. SCBA's provide breathing air to each individual firefighter allowing them to operate in hostile environments such as fires, hazardous material releases or oxygen deficient situations. As a result of the consolidation, the department currently has 78 units provided by three different manufacturers. Next year, 25 of our units will reach the end of their 15 -year service life as regulated by OSHA and NFPA. Additionally, having three different types of SCBA provides a challenge in training. OSHA mandates that all personnel who have accessability to SCBA must be trained and annually tested for wearability and operation for each type. This is a large task for us having 125 firefighters. The fire department created a committee composed of members from each station to research and make recommendations to the Fire Chief on the manufacturer of SCBA they feel most confident and comfortable in wearing. The committee made available six manufacturers of SCBA to the firefighters for evaluation. Evaluations included demonstrations and actual usage in drill and fire operations. The membership was surveyed for their comments and recommendations. The recommendation from the committee to me is for the Scott 4.5 50 airpak. The Scott is a compact unit which is smaller and lighter than our current SCBA. It has an integrated pass device which is automatically activated when air is being used. This device is activated automatically and manually if a firefighter becomes lost, unconscious or trapped. Being light and more compact, the unit provides the user less stress while working. This is a large benefit as high stress levels are the biggest killers of firefighters. PROPOSAL: To purchase 78 self - contained breathing apparatuses to replace all current SCBA's so we all have one type throughout the department. The purchase is to include the items as illustrated in Exhibit 1 - including: Michael A. McGuire Page 2 December 8, 1999 1). 78 emergency breathing connections - an adapter to access another breathing bottle for rescue of a firefighter 2). 78 pass devices - an emergency down firefighter alerting device 3). 47 additional face pieces - required by OSHA for all personnel to have their own face piece due to communicable disease protection 4j. 78 additional air bottles for additional air capacity for extended incidents 5). 12 brackets with straps -short 12 mounting brackets 6). 52 brackets without straps to replace current brackets to accept smaller bottles 7). 50 voice brackets to enhance communications with a face piece on 8). 90 mask bags to stow individuals' face pieces 9). Six hard cases to store spare and training SCBA's 10). Trade -in value of our current SCBA's 11). 10 voice microphone units - radios for each officer's SCBA in first out apparatus Total expenditure is $200,187.75 The purchase is to be made from the SCBA bid from the Minnesota Fire Agencies Joint Purchasing Consortium of whom we are a participating member. The Consortium consists of fire departments from the State which provide specifications and bid processes for purchasing of fire equipment. The pricing received are low bids for various pieces and manufacturers of said pieces. This pricing is subject to discounting provided by each vendor. Our recommended vendor is providing an additional discount prior to years' end. RECOMMENDATION It is recommended to purchase all items listed on Exhibit 1, except for compressor upgrades, to Clarey's Safety Equipment Fire Consortium Bid 98 -2 for the amount of $190,797.75. Compressor upgrades shall be awarded to Compress Air of MN for the amount of $ REQUEST OF COUNCIL I request the Council to approve this recommendation and to authorize the Finance Director to make the appropriate budget adjustments. c: City Clerk EXHIBIT 1 78 SCOTT 4.5 PAK 50 30 MIN. ) 78 EMER. QUICK DISCONNECT 78 PASS ALARM 47 FACE MASK 78 30 MIN CARBON CLY. 12 BRACKETS WITH STRAPS 52 BRACKETS 50 VOICE BRACKETS 90 MASK BAGS 6 HARD CASES 10 VOICE MIC. ENVOY TOTAL 78 UNITS TRADE IN SCBA COMP. UPGRADE SCBA PURCHASE EACH COST TOTAL COST 1,855.00 144,690.00 150.00 11,700.00 385.00 30,030.00 150.00 7 N/C N/C 32.50 390.00 20.00 1,040.00 14.00 700.00 18.00 1,620.00 55.00 330.00 687.50 6,875.00 204,425.00 1 50.00 11 TOTAL 192,725.00 LESS 1% CASH 1 SCBA NET COST 190,797.75 9,390.00 GRAND TOTAL _ $200,187.75 NOTE: COMP UP- GRADE IS NOT PART OF THE 1 % DISC. IV/ 1bMb 1J . L8 r' AA Ci1L / JJJJ ffZOI m iAU Nov 04 SS 06 :45p C1aremos Safety Equipment 50 7289 -0325 rv p.l leg" e rt Clarey 'S Safety Equipmen4 Inc. ' y 71*rl 3555 Ninth Street NW., Suite #200 Rochester., MV 55901 507/289.6749 or 8001558 Fax 5071289-5213 October 27,1999 Flax #61V786-9617 Minnesota nre Agencies joint Purchasing Consortium Attw Kyle Zikmund, Chairperson 1710 Highway 10 Spring Lake Park, MhI 55432 fie: S A Contract Extension Dear style, We are to offer the Minnesota Fire Agencies Purchasing Consortium an extension on our existing SCBA contract throttgb. June 30, ZUOfl, Y have included a copy of the prior bid award sheet to confirm the pricing which therefore will be in effect until June 30, 2000. Please Us a as in June, as we may be able to these prices beyond 30, 2000. Please cantacf us if you have any questions ar if we cat'.r . be of further st Sincerely, IIbeI Controller Enclosure NOV 919 °5I: ess Yi4 Sb.. "1•, -7( ItA1. •=/r Y"'.+ =• /J1 tin. 1 ".,L'r•`.: -•1. ;*. ate: r . = ^ aG ,1 1°, Visit our web site at www dareys. com EwMail us at info@dareysacom 1 /19 /1UUU 1J: LM kA& 61z0J75JJJ rv ;1KU rtrcitcaLU A La I Gi 1 MVCS V1 46 1. 1 UFAK IAN NESOTA FINE AGENCIES JOINT PURCMASING1 CONSOFMUM REQUEST FOR 13102 Bld OPENING DATE AND 1111AE: _ JUL 31,1998 RQp AM. PV O2 PAOE 1 of a Commit ee Chairperson; NyW Ztkmund Address: SPRING LAKE PARK FIRE DEPT., INC. 1710 Highway 10 Spring Lake Park, MN Sua2 phone; (612)786 -4436 IMPORTANT: This responSe is yrwr offer to perkm or supply the subject rnattar ender V ESCRI PTIOW below. tf this offer is judged to be the tovmst responsible bid or the most responsNe proposal meeting %e ion$ appWWWe perf mmnee bond and certificate of Insumnee as sued in Mo speaftcaHo+ns or terms and conditions remustbe ' In our NMI beto an order vAll be issued to enable you to common 7e. This response, our order, the plans and speorficatons wig aortitute the comma between, ua. You are Invited to atfend the bid or pmpml opening. Sid Wmla*m will be available 48 hours after ni , It You v bi tolls i Yo re mailed, please Include ® vAth bid. Te# Inquiresforbidresultswillnotbehonored.. Requag for proposals will be opened and proposaes names identlNed on . Request for proposal documents will be "fable for ftpection by appointment. DESCRIPTION Furrish and deli A PAIIATUS to members of THE ICI NNESOTA FIRE AGENCIES JOINT PURCHASING CONSORTIUM, a® requested by the member Pine Agency on their ReqmcWe Purchase Order Fom. QQNMA PERIOD commencing as of award letter date and egg 6/3Q198. This contract may be exte Woo for aditonal twelve (12) month period. BID SH EE`i'S; See Aftechment 1. JMIFICATION - S: See Aftchrnent 11, AW MuMple Awards to be made. Mom than on brand may be bid, Feel free to duplicateAtachrnent1. SA tf requested after bift are opened, samples must be dellvemd within 1 days. All amplesaretobedeliveredtothebuffersaddressasshownabove. CASH DISCOUNT — % 30 days NOTICE: Cash Discount will be deduc,W in determining the tow bidder. DI Count for payment in period shtu'ter than 30 days will not be accepted. Dom pan IeA -s gCr i Sig,atura Phone's -s;i S1G ED ADS MLL NOT BL= CONSVERED. momp aaau+r+auca*mnuMscaAaa,fte 11/ lb/ lbbn , ` cb rtiA O1Ge7e) / e7Jt7J nrial uwinu r itw twa.ur o us Gtj P MFapC MINNESOTA FIRE AGENClES JOIN" PURCHASING CONSORTIUM e SCOTT SCSA • 810 S,HM 1. 3. a. s, 6. 7. e. 9, 10, BRAND t4AME: S TT PRODUCT IDENT. ,#: j4 /9z_. MICE - $ " P_06 Rld No Att chment t PAGE I OF 2 UNIT PRIC ansf, SCBA COMPLETE !T -•tea. .. - a fT H M AND NOSE CUP . S r.v. ''/Z.=tyw: 'F7 / CAA n -0- AIR CYLINGEA, PRODUCT !DENT.#-sr mumUMAIRCYLg , PRQQUCT !D ENT.#: 1d AID CYLINDER, LAr RODUCT 1DRN•T. #: 0 J41 J V mac• MAS WITH NO CU P 4 a -2 cam. G eatsYoRA tE CASE AIR LINEE ATTACHMENT ' r fit s.. 3 13UD eREATH 'NG its PRV J - 5 BRACKET I N MASK FOR EYE GLASSES OTHER AVAILABLE OPTIONS 19SCIELLMP.S flount §Makdown f if available: L1/ lV/ .LaaV LV • VV rnA V1`VV / VvVV rr iav a ia.a..r aadvvvar -•.• u1- 27 -91B 01 :25P P_07 ItFAPC MINNEWTA FIRE AIGEMES JOINT PURCHASING CONSOFYf'1UM Bid Nov W2 Attachment PAGE 2 OF 2 DID SHEET • ADMONAL INFORMATION The following information rn be provided or your bid will nat be accepWeblo. 1. Product fnaets NIOSH/QSHA T.O. NO, of • "/C - I -8o Ta 13F--740 2_ Deice A.R.O. 3. Ara parts avalable locally? 4, Is service avallable loudly? es 5. A w mplote IM of parts to service aW* nment and their respectwe current unlVparckage price, (Inciude padrag a coon§ mple: l pact [10 urn lwac AS 5430 AC. -?A18 61& A complete list of pats reored to reWAd unit. The Rom below must be Included: U GA 14'0t-r&L*TkgaL e4OL-10 PIV&C ba-ST a. Lens b. Ex ala*m Valve c, diaphragm d. All lateral 00` rings a - More or screens f. Pras9ure reducing deftva or valves g. It a Rebuild 101s aYaMbie, list items Individually with price and kit price separate. 7. The manufacturer suggested lrwentoty stock items for dayetaday repairs. List quantity of each item, Item nv nelnurnber and current cost. a. Nan hours to rebuild a unit: La 0 HOURS g. Number of hoUra for faCtory training course on F" AMaintenanceandRr< 1 V HOURS Where wfll coume b gluon? J Ox" 10, NIOSH requims matnufacturem to eshbkh a sched 1 for r ildirtg uipment. Please complete: OAreAiroS& A)o &=4vl4m iu,let a. Unit must be rebuilt after how many hours of usage? HOURS damage favor not to be considarad) b. Shelf life (unused) rebind tkne: MOtURS dOMPANY SIGNATURE o.& DATA G: Ooai1i01M?' [L AGENDA118M Np J MEMORANDUM Action by Council I)8tC TO: Michael A. McGuire, Ci Manag r Endord Modified 3FROM: Bruce K. Anderson ' r o Pa sand RecreationRe «:rea SUBJECT: Maplewood Nature C nter Boardwalk DATE: December I , 1999 for the December 13, 1999 City Council meeting IN "PRODUCTION The Maplewood City Council awarded the nature center boardwalk to Sun Ram Construction on September 13, 1999 in the amount of $65,000. The city has received a state grant in the amount of $100,000 for this project. The floating boardwalk project will be constructed during the winter on the ice with final completion scheduled for spring 2000. BACKGROUND The floating boardwalk- at the nature center has been a key component to the nature center facility. The boardwalk allows for a unique passageway across the water, but more importantly, is a major teaching station for classroom study to experience "touch and see" pond life. The existing boardwalk was removed with a grant from the Sentence to Serve program. Formal bids were received for replacement of the boardwalk, and the City Council awarded the bid to Sun Ram Construction in the amount of $65,,000. The budget for this project is $100,000 based on a grant that was received from the state of Minnesota During the past two months, staff has held three pre - construction meetings with representatives from Sun Ram construction to finalize the boardwalk design. DETAILS One of the major issues that we needed to resolve was the final linear length of the boardwalk to insure that the boardwalk begins and ends on city -owned property. The city met once again with representative from the Union Cemetery to determine if they would extend their lease for property in the southeast corner. The cemetery has indicated that it is not their intent to extend the lease beyond its existing time frame which draws to a close in 2007. The city engineering department did a detailed study, and it has been determined that the required length of the boardwalk is 620 feet. The original boardwalk was bid at 476 feet. Staff would recommend approval of the following change orders to insure successful completion of the Maplewood Nature Center Boardwalk: 1. Increase the length of the floating boardwalk to 620 feet necessitating 144 additional linear feet at $172 per linear foot or $24,768. 2. Create a temporary path to the site to restore area to original condition. Lump sum $800. 3. Design construction of entrance ramp to accommodate modifications similar to the T -DOT at Woodlake Nature Center. Increase $1,000. 4. Installation of 8 -foot connecting trail to the existing trail to include a rec. rock trail 50 feet long to be placed over geo- textile fabric. Total sum $1200. Total change order for bid number one would total $27,768 for a total project cost of $92,768. The proposed boardwalk is a fairly complex project involving unique construction techniques due to the bounce in the water, special brackets, and unique flotation devices. Staff would recommend that the city retain Gunderson Construction as a outside consultant at a cost of $90 per hour, not to exceed 30 hours of construction management to assist staff in overseeing this project. The total cost for the project including construction management would be 95,468 which is still within the budgeted $100,,000 state grant. RECOMMENDATION Staff would recommend that City Council approve change order number one as outlined including authorization to retain Gunderson Construction,, Inc. for no more than 30 hours of construction management. Total cost for the project to not exceed $96,000. Lee Sunram Sunram Construction 20010 75th Ave. N. Corcoran, MN 55340 Dear Mr. Sunram,November 11, 1999 Here are changes for the Floating Walkway at the Maplewood Nature Center: 1. Create a temporary path /road to include removal of trees and shrubs - only enough that is necessary for a small bobcat from the nature center parking lot to the closest walkway entrance see map). Upon completion of the project you will also remove any construction materials and regrade, add topsoil to site to return site its original state. 2. Boardwalk length is approximately 620 feet. Original design called for 476 feet of boardwalk (plus two observation decks) a difference of 144 feet. Include one additional 42 foot observation deck (per design) and bench for a total of threeobservation decks and a total linear foot increase of 186 feet. Cost based on your $172.00 per linear foot estimate: $31,992.00 3. Cost estimate for redesign of entrance ramp as per the T -dock at Woodlake Nature Center. Please submit a drawing or written description of the ramp design and materials. The aircraft cable would extend to a vertical post in the ground that would anchor the dock. 4. Need a cost estimate for 50 by 8foot wide Rec Rock laid on geo- textile fabric. 5. Please use CCA treated lumber. I have decided against the copper treated lumber. 6. You had mentioned positioning the framework so that the "ledger" board would be covered by the decking. I assume this change will not affect any other part of the design, or bid price. 7. We will retain a consultant well versed in this type of boardwalk construction who will act as an inspector and consultant, 5- 10 hours week, take photos, and otherwise ensure specifications are being met. Thank -you for immediate attention to this matter. Sincerely, Ann Hutchinson Lead Naturalist FROM : GCrNDERSON CONS TRUC 1ON, INC. November 19, 1999 FAX N0. Apr. 20 1999 02: 46PM P2 Aran. Hutchinson Maplewood Nature Center 659 E. 7 Street Maplewood, MN 5 5 109 Ms. Ann Hutchinson hank you for considering Gunderson Construction Inc. for your consulting reeds on your new boardwalk project. In our experience of designing and building floating and stationary boardwalks, Gunderson Construction has the capabilities to offer valuable input for you the owner, We have recently completed a similar project for H.B. Fuller's Mature Center at the request of Dana Larson- Ramsey. Gunderson Construction Inc. consulting services would be directed by Maplewood Nature Preserve personnel on an as needed basis. We would meet on site for consultations and inspect new construction for installation procedures. we w111 also document these meetings and site visits and copy whom ever the Maplewood Nature Center requires, our fee would be $90.00 per hour. If you have any questions, please give me a call. Yours very tivly, GUNDERSON C STS TION. INC. Dick Gunderson, Jr. 152 Kenwood Street * Mahtomedi, Minnesota 55115 Phone (651) 447 -7990 Fax (651) 407 -7989 SUNRAM CONSTRUCTION, INC. 20910 75TH AVENUE NORTH CORCORAN, MN 55340 612)420 -2140 FAX (612) 494 -3951 TELECOMMUNICATION COVER SHEET DATE: NOVEMBER 12, 1999 COMPANY: MAPLEWOOD NATURE CENTER CITY OF MAPLEWOOD 2659 EAST 7TH STREET MAPLEWOOD, MN 55119 651) 738 -9383 DELIVER TO: ANN HUTCHINSON, LEAD NATURALIST FROM: LEE VV. SUNRAIM NUMBER OF PAGES IN,LUDING COVER SHEEl': RE: CHANGE ORDER ##1 BELOW IS THE ITEMIZED PRICES FOR CHANGES ON THE MAPLEWOOD NATURE CENTER BOARDWALK: 1 CREATE A TEMPORARY PATH TO SITE AND RESTORE AREA TO ORIGINAL STATE LUMP SUM $800 2 DESIGN /CONSTRUCTION OF ENTRANCE RAMP AS PER THE T -DOT ATWOODLAKE NATURE CENTER LUMP SUM $1000 3 INSTALLATION OF A WIEREC -ROCK TRAIL 50': LONG, THE 4" SECTION OF REC -ROCK WOULD BE PLACED OVER A GEO7EXTILE FABRIC LUMP SUM $1200 IF YOU HAVE ANY FURTHER QUESTIONS, PLEASE CALL. SINCERELY, LEE W. SUNRAM t ' PRESIDENT e I IKLCvv 20010 7s0 Av N071,3 MN .55-340 0 420 Office P . 04 i t *rtCv 1llri'+' rw ;4th' 1 l c}•t • :uiZ.t. }. October R, 1999 Am Hut itiisc,)n Lead Natur Maplewood Nature, Center 2659 East SeveM' Street Ma N4N 5. 5119 RE: MAPLEWOOD i,f'!., L-NTER B(.)ARMVAL.K'. Dear Ann: As per your request w quote the ACQ Copper Treated Wood Brio Bid with C(..' k ;add $4,950.00 for ACC, Additional Boardwalk to th•t; urnv spocificat.ic ms; Would he at $172.00 L JAof . Complete, Please kccp me. informed fbr c7rdcng purposes, Sincerely, Lee 'A'. umam Pre ident 14 T @'d uQyd W01a auayd qLI ON xV: *11 Lt7 : T T S66Z —T0 —ET t ? ' uA , I. - a°r„ v{Fr3rat ra`:"J Y d yet- • -cam'• ?M °. 'R "x• } {' 3ae rt-C vl- ..` - 1. d-tT y}'' ny t t" r7 w ` > ' • P ,,, j 5- .,, ,y - ' ,h >'4C' .1 wAM '` 3 'rT ifc" _ •ti E" 4 _} l _ °Y -rf` _ A; 'f' M " Y'c4+. ZL`3..' P ut. .ice "} L S•' - S..y. 'f'y iC.`! } 'S_ . -$ r r. T ' C e S > y _ytt, a.n.: ? _ p'w". '4dwF., .•e;sT' bl .. 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' c \ l: - v 0`. _ '4 LLn Y { I I ` ar. d j 100 AGENDA ITEM NO ::TL I MEMORANDUM TO: City Manager Action by Cowxil FROM: Ken Roberts, Associate Planner SUBJECT: 1998 -1999 Comprehensive Plan Update Date DATE: November 29, 1999 Endorsed Modred - OWN i INTRODUCTION Rejected Minnesota State Law requires all cities in the metro area to update their comprehensive plans by the end of 1999. City staff has been updating the Maplewood Comprehensive Plan as this law requires. BACKGROUND On November 2, 1998, the planning commission reviewed the draft of pages 1 -71 of the plan. They had several comments and changes for staff to make. On November 10, 1998, the HRA reviewed the proposed housing chapter. They recommended approval of the chapter, subject to staff making two minor changes. On January 4, 1999, the planning commission reviewed the draft of the land use and transportation chapters of the plan update. The commission had several changes and recommendations for staff to make to the plan. On October 18, 1999, the planning commission reviewed and recommended approval of the summary report of the proposed Parks, Trails and Open Space. chapter of the plan. On November 22, 1999, the city council gave the plan update a first review. The council tabled action on the plan update to allow the planning commission to have one more review of the proposed plan update. DISCUSSION The neighborhood Land use plan maps in the update should have all the changes approved by city council in recent years. These include the Changes to sites where the zoning and land use designations were not consistent with each other and all the open space sites. Staff has not made significant policy changes to the plan since the council approved an update to the plan in 1992. There are, however, some important changes to the plan that one should note. These include changes to the land use plan maps to make them more consistent with the zoning designations. We also have updated data and statistics, where possible. The Water Resources Management Plan (starting on page 132)'is additional material to the plan the Metropolitan Council required with the update. This part of the plan documents the council's goals and policies for the management of water resources in Maplewood. RECOMMENDATION Approve the 1999 Maplewood Comprehensive Plan u date. Staff will then send copiespps of the plan to neighboring cities and to the Metropolitan Council for their comment. kr /p:98memo -6.mem Attachment: November 1999 Comprehensive Plan Update 2- AGENDA NO. 73 AC*N b Co DaC AGENDA REPORT End Modified now TO: City Manager FROM: Finance Director RE: Tax Increment - Modifications for Housing Districts 1-4,1-5, and 1 -6 DATE: December 2, 1999 When the 1999 Tax Increment Bonds were issued, it was planned that the proceeds would be used to finance the Home Replacement Program. The attached letter from Mary Ippel recommends that this be changed in order to give the City greater flexibility with the Home Replacement Program. To implement Mary Ippel's recommendations, the City Council must adopt the following resolutions: 1. Resolution Amending Resolution Adopted September 27, 1999 Accepting Bid on the Competitive Sale of $692,296.80 General Obligation Tax Increment Bonds 2. Resolution Approving the Modification of the Tax Increment Financing Plans for Housing District Nos. 1 -4, 1 -5, and 1 -6 3. Resolution Authorizing Tax Increment Housing District 1 -4 and 1 -5 to Finance Debt Service on the 1999 Tax Increment Bonds Issued for Sanitary Sewer Improvements 4. Resolution Authorizing the Use of Tax Increment Revenues from Housing District 1 -6 to Finance Debt Service on the 1999 Tax Increment Bonds PAFINANCEIWPIAGN1T1121399.WPD 2200 FIRST NATIONAL BANK BUILDING 332 MINNESOTA STREET SAINT PAUL, MINNESOTA 55101 TELEPHONE (651) 223 -6600BRIGGSANDMO]PGAN FACSIMILE (651) 223 -6450 PROFESSIONAL ASSOCIATION WRITER'S DIRECT DIAL M4iYW3i6620 December 1, 1999 ippmar@briggs.com VIA MESSENGER Dan Faust Finance Director Maplewood City Hall 1830 East County Rd. B Maplewood, MN 55109 Re: City of Maplewood, Minnesota - General Obligation Tax Increment Bonds, Series 1999B Dear Dan: The City of Maplewood recently issued the above - referenced bonds to finance housing projects permitted under the Tax Increment Financing Act. Recently I discussed with City staff the rules contained in the Tax Increment Financing Act relating to the use of the bond proceeds for housing projects. There are numerous tax increment rules that apply to housing projects. There is an alternative use of the bond proceeds that will give the City greater flexibility and meet the objectives of the City. , I am proposing that the City utilize the bond proceeds to reimburse the City for cost of sanitary sewer improvements rather than use the proceeds for housing projects. When the City established Housing Districts Nos. 1 -4, 1 -5 and 1 -6 relating to the Carefree Cottages Phase I, II and III projects, the City installed sewer improvements directly related to these projects. The tax increment financing plans for these tax increment districts authorized the issuance of General Obligation Tax Increment Bonds to finance these sanitary sewer improvements and the development agreements with the developers of the Carefree Cottages projects also provided for the installation of the sanitary improvements and the use of tax increments to reimburse the City for the cost of the sanitary sewer improvements. A major benefit of this approach is that if the City reimburses itself for the cost of the sanitary sewer improvements, the rules applicable to the use of tax increments and bond proceeds for housing projects do not apply because the bond proceeds were spent on public improvements. The City can use the bond proceeds to reimburse the sanitary sewer fund which is the fund that 1111665.1 MINNEAPOLIS OFFICE IDS CENTER WWW. BRIGGS.COM MEMBER - LEX MUNDI,' A GLOBAL ASSOCIATION OF INDEPENDENT LAW FIRMS BRIGGS AND MORGAN Dan Faust December 1, 1999 Page 2 financed the sanitary sewer improvements. A transfer can be made from the sanitary sewer fund to the City's housing replacement fund. The sums deposited in the housing replacement fund can be used for housing replacement purposes in any manner that the City Council determines. This method meets the City's original purpose with less rules and restrictions. The funds can either be loaned or granted, the income of the recipients of these funds is not limited and the City will have greater flexibility in administering the housing replacement fund. For example, questions have been asked whether a nonconforming lot can be split between two adjoining landowners or added to City open space. The answers are yes if the bond proceeds are used to finance the sanitary sewer improvements. In order to use the bond proceeds for the purpose of reimbursing the City for the public improvement expenses, it will be necessary to adopt certain resolutions and amend the tax increment financing plans for Housing Districts Nos. 1 -4, 1 -5 and 1 -6. I have enclosed these resolutions and amendments for your review. Very truly yours, Mary L. Ippel MLI:tfy Enclosures 1111665.1 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF.THE CITY OF MAPLEWOOD, MINNESOTA HELD: December 13, 1999 Pursuant to call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall in said City on Monday, the 13th day of December, 1999, at 7:00 P.M. , for the purpose, in part, of amending a resolution for the City's $692,296.80 General Obligation Tax Increment Bonds, Series 1999B (Capital Appreciation Bonds). The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION AMENDING RESOLUTION ADOPTED SEPTEMBER 27, 19 9 9 ACCEPTING ON THE COMPETITIVE NEGOTIATED SALE OF $692,296.80 GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1999B CAPITAL APPRECIATION BONDS), PROVIDING FOR THEIR ISSUANCE, AND PLEDGING FOR THE SECURITY THEREOF TAX INCREMENTS A. WHEREAS, on September 27, 19 9 9 , the City of Maplewood, Minnesota (the "City ") adopted a resolution entitled: Resolution Accepting Bid on the Competitive Negotiated Sale of 692,296.80 General Obligation Tax Increment Bonds, Series 1999B, Capital Appreciation Bonds) , . Providing for The i -r Issuance, and Pledging for the Security Thereof Tax Increments" (the Resolution "); and B. WHEREAS, it is proposed that the proceeds of the above referenced bonds be used to finance public improvements directly related to Housing Districts Nos. 1 -4, 1 -5 and 1 -6 and the City Council finds it necessary and expedient to amend the Resolution to so provide; and C. WHEREAS, it is necessary that the Resolution be amended as more fully set forth; and 1110366.1 NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Maplewood, ,,Ramsey County, Minnesota, as follows: 1. Amendments to the Resolution a) WHEREAS C of the Resolution is hereby amended to read as follows: C. WHEREAS, pursuant to the provisions of the Program and Plan, funds are to be expended within the . Development District to finance certain capital and administration costs of the Development District, as set forth in the Plan ( the "Project"), constituting public improvements directly related to Housing Districts Nos. 1 -4, 1 -5 and 1 -6; and" b) Paragraph 15 of the Resolution is hereby amended to read as follows: 1115. Funds There has heretofore been created three (3 ) capital projects funds designated the Tax Increment Housing District 1 -4 Fund, Tax Increment Housing District 1 -5 Fund, and Tax Increment Housing District 1 -6 Fund, respectively (collectively, the Capital Projects Fund") held and administered by the Finance Director separate and apart from all other funds of the City. The Capital Projects Fund shall be used to (a) account for the receipt and disbursement of Tax Increments derived from the Tax Increment District that is not needed for the Debt Service Fund (as hereinafter defined) and (b) account for the expenditure of the bond proceeds on the public improvements and bond issuance costs. To the Capital Projects Fund there shall be credited the proceeds of the sale of the Bonds, less capitalized interest in the amount of $17,947.31 credited to the Debt Service Fund, together with other available funds, to pay interest due on the Bonds prior to the receipt of Tax Increments. From the Capital Projects Fund there shall be paid all costs and expenses of the public improvements and bond issuance costs, including all costs incurred and to be incurred of the kind authorized in Minnesota Statutes, Sections 469.176 and 475.65; and the moneys in said account shall be used for no other purpose except as otherwise provided by law; provided that the proceeds of the Bonds may also be used to the extent necessary to pay interest on the Bonds due prior to the receipt of Tax Increments. There is hereby created a debt service fund to be designated the General Obligation Tax Increment Bonds, Series 1999B (Capital Appreciation Bonds) Fund (the "Debt 11103 66.1 2 Service Fund ") to be administered and maintained by the Finance Director as a fund separate and apart from all other funds maintained in the official financial records of the City. The Debt Service Fund shall be maintained in the manner herein specified until all of the Bonds herein authorized and any other general obligation tax increment bonds hereafter made payable from the Debt Service Fund and issued for the Project, including any modifications or additions thereto, and the interest thereon have been fully paid. There are hereby irrevocably appropriated and pledged to, and there shall be credited to, the Debt Service Fund: a) Tax Increments, in an amount sufficient, together with other sums herein pledged, to pay the annual principal and interest payments on the Bonds and interest on inter -fund X1-,1 rar-ii t- a l i 7Ar1 i nt imrPgfi in the amount Of 817,947.31; c) all investment earnings on funds held in the Debt Service Fund; (d) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Debt Service Fund; and (e) any collections of all taxes which may hereafter be levied in the event that the Tax Increment and other sums herein pledged to the payment of the Bonds are insufficient therefor. The Debt Service Fund shall be used solely to pay the principal and interest and any premiums for redemption of the Bonds and any other general obligation tax increment bonds of the City hereafter issued by the City and made savable from said account as provided by law. No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, except 1) for a reasonable temporary period until such proceeds are needed for the purpose for which the Bonds were issued and (2) in addition to the above in an amount not greater than the lesser of five percent (5 of the proceeds of the Bonds or $100,000. To this effect, any proceeds of the Bonds and any sums from time to time held in the Capital Projects Fund or Debt Service Fund (or any other City account which will be used to pay principal or interest to become due on the bonds payable therefrom) in excess of amounts which under then - applicable federal arbitrage regulations may be invested without regard to yield shall not be invested at a yield in excess of the applicable yield restrictions imposed by said arbitrage regulations on such investments after taking into account any applicable temporary periods" or "minor portion" made available under the federal arbitrage regulations. Money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Bonds to be "federally 11103 66.1 3 guaranteed" within the meaning of Section 149 (b) of the Internal Revenue Code of 1986, as amended (the "Code ")." 2. Certificate of Registration The Clerk is hereby directed to f ile a certified copy of this Resolution with the County Auditor of Ramsey County, Minnesota, together with such other information as the County Auditor shall require, and to obtain the County Auditor's certificate.' 3. .Full Force and Effect all other terms and provisions of the full force and effect. 4. Headings Headings in included for convenience of reference hereof, and shall not limit or define provision hereof. Except as herein amended, Resolution shall remain in this resolution are only and are not a part the meaning of any The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 1110366.1 4 RESOLUTION APPROVING THE MODIFICATION OF THE TAX INCREMENT FINANCING PLANS FOR HOUSING DISTRICT NOS. 1-4,1-5, AND 1 -6 Whereas, the City of Maplewood has heretofore established Development District No. 1 and adopted a Development Program therefor; and Whereas, the City of Maplewood is modifying the Development Program to authorize the expenditure of tax increments from Housing Districts Nos. 1 -4, 1 -5, and 1 -6 within the boundaries of Development District No. 1 for the purposes set forth below; and Whereas, the City of Maplewood has heretofore established Housing Districts Nos. 1 -4, 1 -5, and 1 -6 within Development District No. 1. Now, therefore, be it resolved by the City Council of Maplewood, Minnesota, as follows: 1. The City hereby modifies the Tax Increment Financing Plans to authorize the use of tax increments from Housing Districts Nos. 1 -4, 1 -5, and 1 -6 to be spent within Development District No. 1 for the construction of public improvements directly related to Housing Districts Nos. 1 -4, 1 -5, and 1 -6 as set forth in Exhibits A through C attached hereto. 2. General Obligation Tax Increment Capital Appreciation Bonds in an amount not to exceed $692,296.80 will be issued to finance the public improvement costs described herein. PARNANCEMMAGNU FMOD.MD Schedule of Sources and Uses of Public Funds - Budget vs. Actual for Tax Increment Housing District #1 -4 (91-1) Carefree Cottages Phase I November, 1999 Fund 416 Current Fund 416 Amended New Budget Budget SOURCES OF FUNDS: Tax increment revenue 1 823 Interest on invested funds 1 1,968 Bond proceeds 115,282 Transfers in Total sources of funds 1 940,767 USES OF FUNDS: Land /building acquisition Installation of public utilities 112,065 Social, recreational facilities or similar improvements Note payments: Principal Interest 913,739 540,124 Transfers: Debt service -1986 TIF bonds Debt service -1989 TI F bonds Debt service -1992 TI F bonds Debt service -1993 TI F bonds Debt service -1999 TI F bonds 283 Administrative costs 147,634 5 Other: Unallocated 562,711 0 Total uses of funds 1 940,767 Exhibit A Funds remaining (deficiency) 0 0 Schedule of Sources and Uses of Public Funds - Budget vs. Actual for Tax Increment Housing District #1 -5 (1 J) Carefree Cottages Phase II November, 1999 Fund 417 Current Fund 417 Amended New Budget Budget SOURCES OF FUNDS: Tax increment revenue Interest on invested funds Bond proceeds Transfers in 1 631,448 12,456 12,456 94,070 Total sources of fund 1 737,974 US OF FUNDS: Land /building acquisition Installation of public utilities 91,444 Social, recreational facilities or similar improvements Note payments: Principal Interest 728 400 Transfers: Debt service -1986 TIF bonds Debt service -1989 TIF bonds Debt service -1992 TI F bonds Debt service -1993 TIF bonds Debt service -1999 TIF bonds 231 Administrative costs 117 15,115 Other: Unallocated 446 0 Total uses o funds 1 737,974 Exhibit B Funds remaining (deficiency) 0 0 Schedule of Sources and Uses of Public Funds - Budget vs. Actual for Tax Increment Housing District #1 -6 (4K) Carefree Cottages Phase III November, 1999 Fund 418 Current Fund 418 Amended New Budget Budget SOURCES OF FUNDS: Tax increment revenue Interest on invested funds Bond proceeds Transfers in 5,277 2 497,517 Total sources of funds 5 3 USES OF FUNDS: Land /building acquisition Installation of public utilities Social, recreational facilities or similar improvements Note payments: Principal Interest Transfers: Debt service -1986 TIF bonds Debt service -1989 TIF bonds Debt service -1992 TIF bonds Debt service -1993 TIF bonds Debt service -1999 TIF bonds Administrative costs Other: Unallocated 483,635 2 1 1,222,878 479,780 28 21307,549 0 Total uses of funds 5 3 Exhibit C Funds remaining (deficiency) 0 0 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: December 13, 1999 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall in said City on Monday, the 13 th day of December, 19 9 9, at 7: 0 0 P. M. , f the purpose, in part, of authorizing Tax Increment Housing District #1 -4 and #1 -5 to finance debt service on the 1999 Tax Increment Bonds issued for sanitary sewer improvements. The following members were present: and the following were absent: Member resolution introduced the following and moved its adoption: RESOLUTION AUTHORIZING TAX INCREMENT HOUSING DISTRICT #1 -4 AND #1 -5 TO FINANCE DEBT SERVICE ON THE 1999 TAX INCREMENT BONDS ISSUED FOR SANITARY SEWER IMPROVEMENTS A. WHEREAS, on August 23, 1999, the City Council of the City of Maplewood, Minnesota (the "City ") , adopted a resolution the "Earlier Resolution "), which authorized Tax Increment Housing District #1 -4 and #1 -5 reimbursements for sanitary sewer I mprovements to finance debt service on the 1999 Tax Increment Bonds; and B. WHEREAS, the City desires to rescind the Earlier Resolution and adopt the following resolution in its place: WHEREAS, the development agreement for Carefree Cottages Phase I and II provides that the developer will be reimbursed for land acquisition and site improvements from tax increment revenues from Housing District #1 -4 and #1 -5. The agreement provides that the developer will be reimbursed from the first 14.5 years of tax increments, the City will receive the next 10 years of tax increments, and the developer will receive the final half year of tax increments. -The tax increments designated for the City are for reimbursement of sanitary sewer improvements directly related to the Carefree Cottages Phase I, II and III. These improvements were initially financed by the Sanitary Sewer 1111582.1 Fund. 199-9. Tax Increment Bonds have been issued to f finance these sanitary sewer improvements. NOW THEREFORE BE IT RESOLVED, that the tax increments designated for the City from Housing District #1 -4 and #1 -5 are pledged to the payment of the debt service on the 1999 Tax Increment Bonds." The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: adopted. Whereupon said resolution was declared duly passed and 1111582.1 2 L EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: December 13, 1999 Pursuant to due call and notice thereof, of the City Council of the City of Maplewood, Minnesota, was duly held at the City Hall in the 13th day of December, 1999, at 7:00 P . M . , part, of authorizing the use of tax increment Housing District #1 -6 to finance debt service Increment Bonds. The following members were present: and the following were absent: a regular meeting Ramsey County, said City on Monday, f or the purpose, in revenues from on the 1999 Tax Member introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE USE OF TAX INCREMENT REVENUES FROM HOUSING DISTRICT #1 -6 TO FINANCE DEBT SERVICE ON THE 1999 TAX INCREMENT BONDS A. WHEREAS, on August 23, 1999, the City Council of the City of Maplewood, Minnesota (the "City ") , adopted a resolution the "Earlier Resolution ") , which authorized the use of excess tax increment revenues from Housing District #1 -6 to finance debt service on the 1999 Tax Increment Bonds; and B. WHEREAS, the City desires to rescind the Earlier Resolution and adopt the following resolution in its place: WHEREAS the development agreement for the Carefree Cottages Phase III provides that the developer will be reimbursed for land acquisition and site improvements from tax increment revenues from Housing District #1 -6. The agreement provides that the developer be reimbursed with 900 of the tax increments for the first 15 years. This leaves tax increments available for other uses (10% of the tax increments for the fist 15 years and 1000 of the tax increments for the following 10 years). The City installed sanitary sewer improvements directly related to Carefree Cottages Phase I, II and III. These improvements were initially financed by the Sanitary Sewer Fund. 1999 Tax Increment Bonds have been issued to finance these sanitary sewer improvements. 1111715.1 NOW THEREFORE. BE IT RESOLVED, that the tax increments from Housing District #1 -6 are pledged to the payment of the debt service on the 1999 Tax Increment Bonds." The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 1111715.1 2 AGENDA NO. 74_ TO: City Manager AGENDA REPORT FROM: Finance Director RE: Establishment of Housing Replacement Fund DATE: December 7, 1999 PROPOSAL Action by cou IatC Vn Modified Rejected _______ It is proposed that the City Council approve (1) the establishment of the Housing Replacement Fund, (2) a transfer of $646,929.86 from the Sewer Fund to the Housing Replacement Fund, and (3) the appropriate budget changes. BACKGROUND On 8 -23 -99 the City Council directed staff to prepare a Housing Replacement Program. The purpose of the program would be to (a) buy vacant or dilapidated properties from willing sellers at market value, (b) demolish any dilapidated houses or other structures and rough grade the lots, and (c)deed vacant properties to an agency or group that will use the properties to provide new housing for low -to- moderate income persons. In order to properly account for and monitor the program, it would be beneficial to establish a special revenue fund. The proposed title of the fund would be the Housing Replacement Fund. Proceeds from the 1999 Tax Increment Bonds have been used to reimburse the Sanitary Sewer Fund for the cost of sanitary sewer improvements directly related to the Carefree Cottages Phase I, II, and III. The improvements involved slip lining a sanitary sewer main to decrease leakage into it and increase its capacity. Decreasing the leakage has caused a decrease in the flow through the sanitary sewer main and a corresponding decrease in sewage treatment costs. This will result in an approximate ten -year payback of the improvement costs by decreased treatment costs according to the City's engineering staff. Therefore, there is no need for the Sanitary Sewer Fund to keep the $646,929.86 reimbursement for sanitary sewer improvement costs. This money can be used for the Housing Replacement Program. Budget changes for 1999 should be made for the transfer of $646,929.86 from the Sewer Fund to the Housing Replacement Fund. Also, the 2000 Budget should be amended to include an appropriation of $646,930 for the Housing Replacement Program. RECOMMENDATION It is recommended that the City Council approve (1) the establishment of the Housing Replacement Fund, (2) a transfer of $646,929.86 from the Sewer Fund to the Housing Replacement Fund, and (3) the appropriate budget changes. P:\FINANCE \WP\AGN \HRPFUND.WPD Agenda # ` r?_ MEMORANDUM TO: Michael McGuire, City Manager FROM: Karen Guilfoile, City Clerk DATE: November 15, 1999 RE: Courtesy Bench Ordinance - 2nd Reading Aedw b Co Dw moffw The City, providing a convenience to the citizenry, licenses companies that provide benches at mass transit bus stops. In prior years, there was only one company that was licensed by the City for bus benches. In 1999 we licensed three companies and over 180 benches. With the increase in the business, it has become apparent that it is necessary to set more stringent guidelines, in the form of an ordinance, to ensure proper installation, repair and maintenance, and accountability. It is recommended that Council approve second reading. PURPOSE. COURTESY BENCHES The City Council finds that the placement of benches at or near mass - transit stops in the City provides a necessary service to the persons waiting for buses. The placement of such benches typically is on or near the public right -of -way, and can affect the safe flow of traffic. The City Council also finds that the location of such benches in residential districts can potentially interfere with the quiet enjoyment of adjoining property owners and residents. In light of these findings, the City Council enacts this Division to regulate and license courtesy benches in the City. DEFINITIONS. The following words and terms, when used in this Division, shall have the following meanings unless the context clearly indicates otherwise: Courtesy Bench - any bench or similar structure placed in the City on or adjacent to the public rights -of -way at or near mass - transit stops for the use of the general public. Issuing Authority - the City License Section. City Engineer - the person appointed by the City Manager as engineer for the City or the engineer's designee. LICENSE REQUIRED. No person, firm or corporation shall place or maintain any courtesy bench in the City without first obtaining a license pursuant to this Division. LICENSE APPLICATION. An application for a license pursuant to this Division shall request the following information: a)The name of the applicant. b)Whether the applicant is a natural person, partnership, corporation, or other association. c)The address and telephone number of the applicant. d)A detailed list showing the exact requested location of each proposed courtesy bench. e)Evidence of the consent of the adjoining property owners or lessees within 100 feet of the proposed location of the courtesy bench if any of the adjoining property within 100 feet of the bench is zoned residential. LICENSE FEE. The fee for a license issued pursuant to this Division shall be as fixed by the City Council, by resolution, from time to time. LICENSE APPLICATION VERIFICATION AND CONSIDERATION. An application for a license pursuant to this Division shall be submitted to the Issuing Authority, which shall verify the information on the application form. The Issuing Authority shall then route the application to the City Engineer, who shall determine if the location of proposed benches would interfere with the traffic safety. If the City Engineer finds no such traffic safety problems with the proposed locations, the Issuing Authority shall grant the license in accordance with this Division. If the application is denied, the Issuing Authority shall notify the applicant of the determination in writing. The notice shall be mailed by certified and regular mail to the applicant at the address provided in the application and it shall inform the applicant of the applicant's right, within twenty 20) days after receipt of the notice by the applicant to request an appeal of the Issuing Authority's determination to the City Council. If an appeal is timely received by the Issuing Authority, the hearing before the City Council shall take place within a reasonable period of receipt of the appeal by the Issuing Authority. LICENSE RESTRICTIONS. a) Transfer Prohibited. The license issued pursuant to this Division is for the person or firm named on the approved license application. No transfer of a license shall be permitted from person to person without complying with the requirements of an original application. b) Location of Benches. When a location is approved for a courtesy bench, the bench shall be installed parallel with the street and set back at a distance recommended by the City Engineer. Q Number of Benches at One Location. There shall be no more than one (1) courtesy bench located at each approved site or within on City block. d) Name on Benches. Each bench shall contain the name of the license and date of installation. e) Maintenance of Benches. It shall be the duty of the licensee to maintain each bench at all times in a safe condition at its proper location. The licensee shall periodically inspect each bench in order that it is properly maintained. Courtesy benches shall be kept at all times in a neat, clean and usable condition. Snow and ice shall be removed from the benches and the vicinity thereof during the winter so as to be accessible at all times during the year. f) Location of Advertising. No advertising shall be displayed on any courtesy bench except upon the front and rear surfaces of the backrest. No advertising shall display the words, "Stop ", "Look ", Danger" or any other work, phrase or symbol that might interfere with, or distract traffic. g) Relocation of Benches. The licensee shall notify the Issuing Authority of any benches moved from an approved location. Prior to any relocation to a new location, the licensee shall obtain the approval of the Issuing Authority. h) Size of Bench. No bench shall be more than forty -two (42) inches high nor more than thirty (30) inches wide or seven (7) feet long overall. 00p4mvTO, LICENSES AND PERMITS INDEMNITY BOND OR LIABILITY INSURANCE. Before a license shall be issued, the applicant shall post or maintain with the Issuing Authority a bond or policy of public liability insurance approved by the City Attorney and conditioned substantially as follows: That the licensee will indemnify and save harmless the City, its officers, agents, and employees from any and all loss, costs, damages, expenses, or liability which may result from or arise out of the granting of such license or the installation or maintenance of such bench for which a license is issued, regardless of the point to which bench or benches may be moved within the City with or without the consent of the licensee and that the licensee will pay any and all loss or damage that may be sustained by any person as a result of, or which may be caused by, or arise out of such installation or maintenance. Such bond or policy of insurance shall be maintained in its original amount by the licensee at the licensee's expense and at all times during the period for which the license is in effect. In the event that the applicant is issued a license for two (2) or more benches, one such bond or policy of insurance may be furnished to cover all of the applicant's benches, and each bond or policy shall be of the type which coverage shall automatically be restored immediately after the occurrence of any accident or loss from which liability may thereafter accrue. The limit of liability upon any bond or policy of insurance so posted shall in no case be less than 25,000.00 for a loss, bodily injuries or death occurring to any one (1) person, or arising out of any one (1) accident. RENEWAL OF LICENSE. At least thirty (30) days prior to the expiration of any license, the licensee may make written application for renewal thereof, accompanied by the applicable license fee. Such application for renewal shall contain the information required in the original application. If the owner of the land or the lessee upon the premises abutting that portion of the street where the bench is located granted to the license holder the continuing right to maintain such bench, the application must so state and renewed consent shall not be required. SANCTIONS FOR LICENSE VIOLATIONS. a) Suspension or Revocation. The City Council may suspend or revoke a license issued pursuant to this Division for a violation o£ 1) Fraud, misrepresentation, or false statement contained in a license application or a renewal application. 2) Fraud, misrepresentation, or false statement made in the course of carrying on the licensed occupation or business. 3) Any violation of this Division or state law. 4) A licensee's criminal conviction that is directly related to the occupation or business licensed as defined by Minnesota Statutes, Section 364.03, subdivision 2, provided that the licensee cannot show competent evidence of sufficient rehabilitation and present fitness to perform the duties of the licensed occupation or business as defined by Minnesota Statutes, Section 364.03, subdivision 3. 5) Conducting the licensed business or occupation in an unlawful manner or in such a manner as to constitute a breach of the peace or to constitute a menace to the health, safety, or general welfare of the community. b) Notice and Hearing. A revocation or suspension by the City Council shall be preceded by written notice to the licensee and a hearing. The notice shall give at least eight (8) days' notice of the time and place of the hearing and shall state the nature of the charges against the licensee. The notice shall be mailed by regular and certified mail to the licensee at the most recent address listed on the license application. Bench Removal. Upon the revocation or expiration of any license without renewal, if the licensee fails to promptly remove a bench, the City Engineer may do so on the expiration of ten (10) days after giving of such notice; at such time, the licensee's rights to bench shall be forfeited, but such forfeiture shall not excuse licensee from the payment of the cost of removal and storage or destruction of said bench. PENALTY. Violation of any provision of this Division shall be a misdemeanor. SEVERABILITY. If any section, subsection, sentence, clause, or phrase of this Division is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Division. The City Council hereby declares that it would have adopted the Division in each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared invalid. A0ENDA_ 11SM N04moomm AGENDA REPORT To: From: Subject: Introduction City Manager Michael McGuire Chief of Police Donald Winger f South Maplewood Community - Oriented Service Office Action by Council FaldOlSCd _.__ Modred , Rejected The City has been investigating the possibility of opening an office in south Maplewoodp to better serve the residents of that area. This is a City goal for 1999, and the issue has been discussed many times during the ast several ears.p Y Background During 1999, a number of discussions have taken place with the North St. Paul - Maplewood- Oakdale School Board concerning opening an office for communityY oriented services at Carver School. This location became prohibitive because of excessive costs. The possibility of leasing a mobile office to be parked in the lot of the existin g fire department on Londin Lane was researched. Leasing of a mobile office would cost approximately $345 per month, and an additional one -time cost of $505 would be incurred for pick -up, delivery and set -up. There would also be an electrical hook-up charge, and a cost for the installation of telephones. To make the mobile office handicap accessible, a ramp /steps would have to be provided. The benefit of having a mobile office would be that this allows the City n opportunity toYppY explore and test the need for this type of office in the south end of Maplewood at a modest price. Recommendation It is recommended that staff be given permission to obtain firm prices and execute a contract for a mobile office for a one -year period commencing in January 2000. Action Required Submit to City Council for review and action. DSW: js AGENDA ITEM K + Action by Council AGENDA REPORT Date Endorsed Mode TO: Michael A. McGuire, City Manager Rejected FROM: Michael A. Ericson, Assistant to the City Mana RE: Proposed Lease with Maplewood Historical Society for use of Bruentrup Farm and Maplewood Historical Society Donation Request for 1999 DATE: December 6, 1999 INTRODUCTION At its Monday, October 11 meeting, the Maplewood City Council awarded the bid for Phase II of the Bruentrup Farm Relocation Project to Semple Excavating in the amount of $13 5,474. After discussion, the council also agreed to fund up to $28,532 from the city's contingency account to complete the project which will be the new home of the Maplewood Historical Society. Since the land and the buildings will be owned and insured by the city, a lease was necessary to provide for the standard contractual responsibilities for both parties. In addition, the Maplewood Historical Society will make a donation request to the city council for funds for 1999. The society made a similar request to the city council on December 14, 1998 which the council approved in the amount of $2,000. This donation request was made to the council last year for general operating funding under state statute which allows cities to fund historical societies in an amount up to $2,000. BACKGROUND The relocation project was significantly rescoped downwards in terms of overall costs with a new estimated total cost of $278,532 to complete Phase II of the project which includes the relocation of the barn, farmhouse, granary, metal shed, and windmill. Funding for the project to date is within the cost estimates. Completion date for the project is June 2000. The lease proposed by the city has been reviewed and revised by the city attorney and the Preserve the Bruentrup Farm Committee of the Maplewood Historical Society. Since the Maplewood Historical Society meets on Wednesday, December 8 it will discuss the lease as a full group since it is in draft form. If there are any other changes necessary beyond those suggested by the city council, the city attorney and the committee expect that they would be made by internally by city staff. Agenda Report December 6, 1999 Page 2 As a second issue, the city council inquired at the last council meeting as to the date the city funded a donation request last year from the Maplewood Historical Society. A $2,000 donation was made by the city to the society on December 14, 1998. The Maplewood Historical Society requests that the city council again consider a donation request of $2,000 for the year 1999. This donation request is made under state statute which allows cities to donate up to $2,000 to local historical societies. RECOMMENDATION The city council should consider the project and its overall merit to the citizens of Maplewood and approve the lease between the city and the Maplewood Historical Society and additionall approve the donation request of $2,000 from the society which would be used for general operating funds which are separate from the Bruentrup Farm Relocation Project. LEASE AGREEMENT THIS LEASE dated this day of , by and between: City of Maplewood, a municipal corporation, hereinafter referred to as the "Lessor ") and Maplewood Historical Society, a non - profit corporation, hereinafter referred to as the "Lessee "), WITNESSETH: That the Lessor does hereby let and rent unto Lessee and Lessee does hereby hire and take from Lessor and upon the terms, covenants and conditions hereinafter specified, the premises known as The Bruentrup Farm The premises shall also include parking areas, driveways, sidewalks and other walkways and landscaped areas that is further described in Exhibit A and map, dedepicted on the attached as Exhibit B.p 11 TERM: For and in consideration of the maintaining the property, terms, provisions and covenants herein contained, Lessor hereby lets, leases and demises to Lessee the designated premises for the term of ninety-nine 99) Years commencin on the day ofgy , (sometimes called the commencement date) and expiring the day of , (sometimes referred to as expiration date), unless sooner terminated as hereinafter provided. 2. CONSIDERATION: Lessee shall maintain the property in accordance with the terms of this agreement as well as any laws, regulations and zoning ordinances. The parties hereto, for themselves, their heirs and distributees, executors, administrators, legal representatives, successors and assigns, hereby covenant and agree as follows: 3. SIGNS: A) Lessee shall have the right, at its expense, to install and maintain one sign, such as a directional or identification sign on the subject premises. However, Lessee's right to install and maintain a sign shall be subject to 1) the written approval of Lessor as to the dimensions, material, content, location and design; 2) applicable legal requirements; 3) insurance requirements; and 4) the sign criteria that may be subject to local and state laws. Lessee shall obtain and pay for all permits and licenses required in connection with a sign. Copies of all permits and licenses shall be delivered to Lessor within a reasonable time after they are issued. B) If Lessor shall deem it necessary to remove the sign in order to paint or to make repairs, alterations or improvements on the subject premises, Lessor shall have the right to do so. Lessee shall not have the right to maintain or install any signs other than as specified and agreed to by Lessor. 4, OPERATING COSTS (ALSO KNOWN AS ADDITIONAL RENT): Lessee shall pay to Lessor throughout the term of this Lease the following: Lessee shall pay all charges for electric current used for light, including the power used for air conditioning, heating and other utilities. Lessee will be responsible for all operating expenses including utilities and maintenance. Lessee shall pay operating expenses from the start of occupancy (commencement date). Said payments shall be due when billed. The term "Operating Expenses" shall include, but not be limited to, maintenance, repair, replacement and care of all lighting, plumbing, roofs, parking and landscaped areas, signs, snow removal, non - structural repair and maintenance of the exterior of the building, cleaning and cleaning supplies, property damage, fire, costs of equipment purchased and used for such purposes, trash removal, water and all other utilities. Any expenses incurred by Lessor shall be billed annually to Lessee. 5. HOLD OVER: In the event of holding over by the Lessee after expiration or termination of this Lease without the consent in writing of Lessor, Lessee shall be deemed a Lessee at sufferance and shall pay rent for such occupancy at the rate of one and one -half times of the rent determined by Lessor, pro- rated for the entire hold over period, plus all attorneys' fees and expenses incurred by Lessor in enforcing its rights by law and hereunder, plus any other damages occasioned by such holding over. Except as otherwise agreed, any holding over with the written consent of Lessee shall constitute a month -to -month lease. 6. SUB - LETTING AND ASSIGNMENT: Lessee agrees not to sub -let or allow any other tenant other than subsidiary or affiliated organizations or companies of Lessee or caretaker to come in with or under it or to assign this Lease, or any part thereof, in any matter whatsoever, without written consent of Lessor, said consent not to be unreasonably withheld. Consent by Lessor to any assignment of this Lease or to any sub - letting of the designated premises shall not be a waiver of Lessor's right under this article as to any subsequent assignment or sub - letting. Lessor's rights to assign this Lease are and remain unqualified. No such assignment or sub - leasing shall relieve the Lessee from any of the Lessee's obligations in this Lease contained, nor shall any assignment or sublease or other transfer of this Lease be effective unless the assignee, sublessee or transferee shall at the time of such assignment, sublease or transfer, assume in writing for the benefit of Lessor, its successors or assigns, all of the terms, covenants and conditions of this Lease thereafter to be performed by Lessee and shall agree in writing to be bound thereby. Lessee shall furnish a copy of the caretaker's Lease to Lessor for Lessor's approval. All terms and conditions of this Lease shall be incorporated in caretaker's Lease. 7, LEASE BINDING ON SUCCESSORS: It is further covenanted and agreed by and between the parties hereto that all covenants, agreements and conditions and undertakings in this Lease contained, 2 shall extend to and be binding upon the legal representatives, successors and assigns of the respective parties hereto the same as they were in every case named and expressed. 8. RETURN OF PREMISES: On the expiration date or upon termination hereof upon a day other than the expiration date, Lessee shall peaceably surrender the subject premises in good order, condition and repair, reasonable wear and tear in accordance with the Master Plan for the Bruentrup Heritage Farm Maplewood, MN (attached as Exhibit Q. 9. COVENANT TO REPAIR: Lessee shall, at all times throughout the term of this Lease, including renewals and extensions, at its sole expense, keep and maintain the subj ect premise in a clean, safe, and sanitary and first class condition, in accordance with the Master Plan for the Bruentrup Heritage Farm Maplewood, MN (attached as Exhibit Q, and in compliance with all applicable laws, codes, ordinances, rules and regulations. Lessee's obligations hereunder shall include, but are not limited to, the maintenance, repair and replacement if necessary, of heating, air conditioning, fixtures, equipment, and systems, all lighting and plumbing fixtures and equipment, fixtures, motors and machinery, all interior walls, partitions, doors and windows, including the regular painting thereof, all exterior entrances, windows, doors and docks and the replacement of all broken glass. When used in this provision, the term repairs" shall include replacements or renewals when necessary, and all such repairs made by the Lessee shall be equal in quality and class to the original work. The Lessee shall keep and maintain all portions of the subject premises and sidewalks and areas adjoining the same in a clean and orderly condition free of accumulation of dirt, rubbish, snow and ice. If the Lessee fails or refuses or neglects to maintain or repair the designated premises as required in this Lease after notice shall have been given to Lessee, Lessor may make such repairs and Lessee shall pay to Lessor all costs incurred by Lessor in making such repairs upon presentation to Lessee of the bill thereof. Lessor shall repair, at its expense, the structural portions of the building, provided, however, where structural repairs are required to be made by reason of the acts of Lessee, the costs there shall be born by Lessee and payable by Lessee to Lessor upon demand. It is understood by Lessee that the building contains asbestos and Lessee shall maintain, contain and control the areas of asbestos. In the event, that the asbestos is not contained without negligence of Lessee, then in that event, it is Lessor's duty to control and contain the asbestos area. 10. RIGHT TO ENTER: Lessee agrees that the Lessor or its agents shall have free access to said designated premises at all reasonable times after giving the caretaker 48 hours notice, for the purpose of examining or inspecting the conditions of the designated premises. 11. INTERPRETATION: The parties do mutually covenant and agree that this Lease shall be governed and interpreted according to the provisions of the laws of the state in which the designated premises are located. If any agreement, covenant or condition of this Lease or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Lease, or the application of such agreement, covenant or condition to p ersons or circumstances other than those as to which it is held invalid or unenforceable, shall be effective thereby and each agreement, covenant or condition of this Lease shall be valid and be enforced to the fullest extent permitted by law. 3 12. ARBITRATION: Any matter which is specifically set forth in this Lease to be resolved in accordance with the provisions of this paragraph shall be determined by binding arbitration as follows: on ten days written notice by either party to the other, each shall designate an arbitrator and a third arbitrator shall be selected by two so designated. All arbitrators selected under this paragraph shall have at least five years experience in lease and commercial space. If either party fails to designate an arbitrator within ten (10) days following notice, or upon the inability or failure of the two arbitrators to agree upon a third within ten days following their designation, said selection shall be made by a judge then sitting at special term in the District Court of Ramsey County, Minnesota, upon notice to all parties. Each party shall be entitled to be represented by counsel in the arbitration proceedings. The difference or dispute shall be settled in accordance with the uniform arbitration act and the rules of the American Arbitration Association shall govern. The decision of a majority of arbitrators, signed and acknowledged, shall be final and binding upon landlord and tenant. To the extent feasible, such decision shall be made within thirty (30) days of the appointment of the third arbitrator. The cost and expenses of the arbitrators, the fees of the arbitrators, and all attorneys' fees and costs incurred, shall be paid by the losing party in the arbitration proceeding, and the definition of losing party shall be a proper subject of the arbitration proceeding. 13. HISTORICAL PURPOSE: The designated premises are to be used in a careful, safe and proper manner for general office purposes by Lessee, in accordance with the Master Plan for the Bruentrup Heritage Farm, Maplewood, MN, attached as Exhibit C. 14, PEACEFUL POSSESSION: The Lessee, on maintaining the property and on performing all of the covenants, undertakings and agreements on the part of the Lessee to be performed and observed, herein contained, shall and may peaceably and quietly have, hold and enjoy the hereby designated premises for the term aforesaid, free from molestation, eviction or disturbance. 15. DEFAULTS BY LESSEE: A) In the event of any failure of Lessee to maintain the property, or any failure to perform any other of the terms, conditions or covenants of this Lease to be observed or performed by Lessee for more than ninety (90) days after written notice of such failure shall have been given to Lessee, or if Lessee or any agent of Lessee shall falsify any report required to be furnished to Lessor pursuant to the terms of this Lease, or if Lessee or any guarantor of this Lease shall become bankrupt or insolvent, or file any debtor proceedings or any persona shall take or have against Lessee or any guarantor of this Lease in any court pursuant to any statute either of the united states or of any state a petition in bankruptcy or insolvency or for reorganization or for the appointment of a receiver or trustee of all or a portion of Lessee's or any such guarantor's property, of if Lessee or any such guarantor makes an assignment for the benefit of creditors, or petitions for or enters into an arrangement with its creditors, or if Lessee shall abandon the designated premises or suffer this Lease to be taken under any writ of execution, then in any such event Lessee shall be in default hereunder, and Lessor, in addition to other rights of remedies it may have, shall have the immediate right of re -entry and may remove all persons and property from the designated premises and such property may be removed and stored in a public warehouse or elsewhere at the cost of, 2 and for the account of Lessee, without being guilty of trespass, or becoming liable for any loss or damage which may occasioned thereby. B) Should Lessor elect to re -enter the designated premises, as herein provided, or should it take possession of the designated premises pursuant to legal proceedings or pursuant to any notice provided for bylaw, it may terminate this Lease. C) Lessor may, at its option, instead of exercising any other rights or remedies available to it in this Lease or otherwise by law, statute or equity, spend such money as is reasonably necessary to cure any default of Lessee herein and the amount so spent, and costs incurred, including attorneys' fees incurring such default, shall be paid by Lessee, as additional rent, upon demand after ninety (90) days notice. D) In the event suit shall be brought of recovery of possession of the designated premises, for the recovery of rent or any other amount due under the provisions of this Lease, or because of the breach of any other covenant herein contained on the part of the Lessee to be kept or performed, and a branch shall be established, Lessee shall pay to Lessor all expenses incurred therefor, including attorney's fees and cots, together with statutory interest on all such expenses from the date of such breach of the covenants of this Lease. E) No remedy herein or elsewhere in this Lease or otherwise by law, statue or equity, conferred upon or reserved to Lessor or Lessee shall be exclusive of any other remedy, but shall be cumulative and may be exercised from time to time and as often as the occasion may arise. If there are extenuating circumstances, Lessor or Lessee can choose to have the matter decided in accordance with the Arbitration provision. 16. INSOLVENCY OR DISSOLUTION: In the event Lessee dissolves or is adjudged insolvent, or makes any assignment of the benefit of creditors, or if the business conducted on the eased premises passes into the hands of any receiver, court, trustee or officer, or if the term of this lease, or any extended term thereof shall be attached or taken on execution, Lessor may at its option by written notice to Lessee, terminate said lease and recover possession of the leased premises from any and all parties whatsoever. 17. FOURTH OF JULY: The use of the premises is reserved for William Bruentrup and Raydelle Bruentrup, as well as other individuals determined by Assignment from William Bruentrup and Raydelle Bruentrup to family members on a yearly basis which is on file with the Maplewood Historical Society, from 12:01 a.m. to 11:59 p.m. on July 4 of every year, starting in the year 2000 through the end of this Lease Agreement. The Lessor may terminate this permission for violation of any laws, ordinances, statutes or regulations. If the premises is destroyed, Lessor has the sole discretion to terminate this use. Any other Assignments are prohibited by paragraph 6 of this Lease. 18, ACCUMULATIVE RIGHTS: The various rights, powers, elections and remedies of the parties hereto shall be construed as cumulative, and no one of them as exclusive of the other, and shall be continuing rights none of which shall be exhausted by being exercised on one or more occasions, and no 5 waiver of the breach of any covenant in this lease shall be a waiver of any subsequent branch of the same or any other covenant. 19. DAMAGE OR DESTRUCTION: In the event of any damage or destruction to the premises by fire or other cause during the term hereof, the following provisions shall apply: A) If the building is damaged by fire or any other cause to such extent that the cost of restoration, as estimated by Lessor, will equal or exceed fifty percent (50 %) of the replacement value of the building (exclusive of foundations) just prior to the occurrence of the damage, then Lessor may, not latter than the sixtieth (60th) day following the damage, give Lessee written notice of Lessor's election to terminate this Lease. B) If the cost of restoration as estimate by Lessor will equal or exceed fifty percent 50 %) of said replacement value of the building and if the designated premises are not suitable as a result of said damage for the purposes of which they are designated hereunder it in the reasonable opinion of the Lessee, then Lessee may, no later than the sixtieth (60th) day following the damage, give Lessor a written notice of election to terminate this Lease. C) If the cost of restoration as estimated by Lessor shall amount to less than fifty percent 50 %) of said replacement value of the building, or if, despite the cost, Lessor does not elect to terminate this Lease, Lessor shall restore the building and the designated premises wight reasonable promptness, subject to delays beyond Lessor's control and delays in the making of insurance adjustments by Lessor; and Lessee shall have no right to terminate this Lease except as herein provided. Lessor shall not be responsible for restoring or repairing leasehold improvements of the Lessee. D) In the event of either of the elections to terminate, this Lease shall be deemed to terminate on the date of the receipt of the notice of election and all rentals shall be paid up to that date. Lessee shall have no claim against Lessor for the value of any unexpired term of this Lease. E) In any case where damage to the building shall materially affect the designated premises so as to render them unsuitable in whole or in part for the purposes for which they are designated hereunder, then, unless such destruction was wholly or partially caused by the negligence or breach of the terms of this Lease by Lessee, its employees, contractors or licensees, a portion of the rent based upon the amount of the extent to which the designated premises are rendered unsuitable shall be abated until repaired or restored. If the destruction or damage was wholly or partially caused by negligence or breach of the terms of this Lease by Lessee as aforesaid and if Lessor shall elect to rebuild, the rent shall not abate and the Lessee shall remain liable for the same. The Conditional Use Permit with terms and conditions shall be attached as Exhibit D. on 20. ALTERATIONS, INSTALLATIONS, FIXTURES: In the event alterations are required by any governmental agency by reason of the use and occupancy of the designated premises by Lessee, Lessee shall make such alterations at its own costs and expense after first obtaining Lessor's written approval of plans and specifications therefore and furnishing such indemnification as Lessor may reasonably require against liens, costs, damages and expenses arising out of such alterations. Alterations or additions by Lessee must be built in compliance with all laws, ordinance and governmental regulations affecting the premises and Lessee shall warrant to Lessor that all such alterations, additions, or improvements shall be in strict compliance with all relevant laws, ordinance, governmental regulations, and insurance requirements. Construction of such alterations or additions shall commence only upon Lessee obtaining and exhibiting to Lessor the requisite approvals, licenses and permits and indemnification against liens. All alterations, installations, physical additions or improvement so the designated premises made by Lessee shall at once become the property of Lessor and shall be surrendered to Lessor upon the termination of this Lease; provided, however, this clause shall not apply to movable equipment or furniture owned by Lessee which may be removed by Lessee at the ed of the term of this Lease without damaging the designated premises and if Lessee is not in default. 21. FLOOR LOAD: Lessee shall not place a load on the floor of the designated premises exceeding the floor load per square foot which such floor was designed to carry and which is allowed by law. Lessor reserves the right to prescribe the weight and position of all safes which must be placed so as to distribute the weight. Business machines and mechanical equipment shall be placed and maintained by Lessee, at Lessee's expense and settings sufficient in Lessor's judgment to absorb and prevent vibration, noise and annoyance. Water and wash closets and other plumbing fixtures shall not be used for any purposes other than those for which they were designed and constructed, and no sweepings, rubbish, rags, acids, or other such substances shall be deposited therein. 22. HEATING AND AIR CONDITIONING: Lessee is responsible for heat and air conditioning to designated premises; Lessee agrees at all times to cooperate fully with Lessor and to abide by all regulations and requirements which Lessor may reasonably prescribe for the property functioning and protection of the heating and air conditioning systems. 23. UTILITIES: Lessor shall provide mains and conduits to supply gas and electricity to the premises. Lessee shall pay, when due, all charges for garbage, disposal, refuse removal, electricity, gas, fuel oil, L.P. gas, telephone and/or other utility services or any renewal or extension thereof. If Lessor elects to furnish any of the foregoing utility services or other services furnished or used to be furnished to Lessee, then the rate charged by Lessor shall not exceed the rate Lessee would be required to pay to a utility company or service company furnishing any of the foregoing utilities or services. The charges thereof shall be deemed additional rent. Lessee understands that Lessee is leasing said premises in an as is condition. Lessor does not guarantee or make representations with respect to the condition of the various heating and utilities. Lessor does not make any representations with respect to the buildings compliance of handicap access and various local and state building codes and ordinances. 240' STOPPAGE OF SERVICE: Lessor reserves the right to stop service of the heating, plumbing, air conditioning and other services, when necessary, by reason of accident, or emergency, or for repairs, 7 alterations, replacements of improvements, in the judgment of the Lessor desirable or necessary to be made, until said repairs, alterations, replacements or improvements shall have been completed. Lessor shall have no responsibility or liability for failure to supply the said services during said period or when prevented from so doing by strikes, accidents or any case beyond Lessor's control, or by laws, order or regulations of any federal, state or municipal authority having jurisdiction thereof. 25. RULES: Lessee will observe rules and regulation submitted by the Lessor for the use, safety, care and cleanliness of the premises in accordance with the Master Plan for the Bruentrup Heritage Farm Maplewood, MN, attached as Exhibit C. 26. NOTICES: Whenever notice shall be required to be given to Lessee pursuant to the terms of this Lease, it shall be deemed sufficient for that purpose to mail such notice by registered mail to Lessee addressed to the designated premises or to any other address designated by Lessee in writing to the Lessor. Whenever any such notice is sent to he Lessee, a copy of the notice is to be mailed postage prepaid by Lessor and addressed as hereinafter designated or to any other address designated by Lessee in writing to Lessor. 27. CASUALTY INSURANCE: Lessor shall insure the designated premises under Lessor's insurance policy as long as Lessor remains Lessees of the designated buildings. The designated premises shall be insured as a public building pursuant to Lessor's insurance policy. 280 COVENANTS TO HOLD HARMLESS: Lessee shall hold harmless Lessor from any liability for damages to any person or property in or upon the designated premises and the premises, including the person and property of Lessee and its employees and all persons in the building at its or their invitation or sufferance, and from all damages resulting from Lessee's failure to perform the covenants of this Lease. All property kept, maintained or stored on the designated premises shall be so kept, maintained or stored at the sole risk of Lessee. Lessee agrees to pay all sums of money in respect of any labor, service, materials, supplies or equipment furnished or alleged to have been furnished to Lessee nor about the premises, and not furnished on order of Lessor, which may be secured by any mechanic's material men's or other lien to be discharged at the time performance of any obligation secured thereby matures, provided that Lessee may contest such lien, but if such lien is reduced to final judgment and if such judgment or process thereon is not stayed, or if stayed and said stay expires, then and in each such event, Lessee shall forthwith pay and discharge said judgment. Lessor shall have the right to post and maintain on the designated premises, notices of non - responsibility under the laws of the State of Minnesota. Lessor shall not be liable for any damage to property of Lessee or of others located on the premises unless caused by Lessor's negligence. Lessor shall not be liable for the loss of damage to any property of Lessee or of others by theft or otherwise. Lessor shall not be liable for any injury or damage to persons or property resulting from fire, explosion, falling plaster, steam, gas, electricity, water, rain or snow or leaks from any part of the premises or from the pipes, appliances or plumbing works or from the roof, street or subsurface or from any other place or by dampness or by any other cause of whatsoever nature. Lessor shall not be liable for any such damage caused by other lessees or persons in the premises, occupants of adjacent property, of the buildings, or the public or caused by operations in construction of 0 any private, public or quasi- public work. Lessor shall not be liable for any latent defect in the designated premises. All property of Lessee kept or stored on the designated premises shall be so kept or stored at the risk of Lessee only and Lessee shall hold Lessor from any claims arising out of damage to the same, including subrogation claims by Lessee's insurance carrier. 299 ABANDONMENT: In the event. Lessee shall remove its fixtures, equipment or machinery or shall vacate the designated premises or any part thereof prior to the expiration date of this Lease or shall discontinue or suspend the operation of its business conducted on the designated premise for a period of more than ninety (90) consecutive days (except during any time when the designated premises maybe rendered untenantable by reason of fire or other casualty), then in any such event Lessee shall be deemed to have abandoned the designated premises and Lessee shall be in default under the terms of this Lease. 30. GENERAL: A) The Lease does not create the relationship of principal and agent or of partnership or ofjoint venture or of any association between Lessor and Lessee, the sole relationship between the parties hereto being that of Lessor and Lessee. B) No waiver of any default of Lessee hereunder shall be implied from any omission by lessor to take any action on account of such default if such default persists or is repeated, and no express waiver shall affect any default other than the default specified, in the express waiver and that only for the time and to the extent therein stated. One ore more waivers by Lessor shall not then be construed as a waiver of a subsequent breach of the same covenant, term or condition. The consent to or approval by Lessor of any act by Lessee. No action required or permitted to be taken by or on behalf of Lessor under the terms or provisions of this Lease shall be deemed to constitute an eviction or disturbance of Lessee's possession of the designated premises. All preliminary negotiations are merged into and incorporated in this Lease. The laws of the State of Minnesota shall govern the validity, performance and enforcement of this Lease. C) This Lease and the exhibits, if any, attached hereto and forming a part hereof, constitute the entire agreement between Lessor and Lessee affecting the designated premises and there are no other agreement, either oral or written, between them other than are herein set forth. No subsequent alteration, amendment, change or addition to this Lease shall be binding upon Lessor or Lessee unless reduced to writing and executed in the same form and manner in which this Lease is executed. D) If any agreement, covenant or addition of this Lease or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Lease, or the application of such agreement, covenant or condition to person or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby and each agreement, covenant or condition of this Lease shall be valid and be enforced to the fullest extent permitted by law. E) The captions are inserted only as a matter of convenience and for reference, and in no way define, limit or describe the scope of this Lease nor the intent or any provision thereof. 0 F) Submission of this instrument to Lessee or proposed Lessee or his agents or attorneys for examination, review, consideration or signature does not constitute or imply an offer to lease, reservation of space, or option to lease, and this instrument shall have no binding legal effect until execution hereof by both Lessor /Owner and Lessee or its agents. G) The City of Maplewood Parks and Recreation Department and the Maplewood Nature Center shall have use of the property upon mutual agreement between Lessor and Lessee. Mutual agreement shall not be unreasonably withheld. Scheduling of the use by the City of Maplewood Parks and Recreation Department and the Maplewood Nature Center shall not conflict with Lessee's schedule of events. 31. AMERICANS WITH DISABILITIES ACT: Lessee hereby represents that it will maintain the subject premises in compliance with the Americans with Disabilities Act and Minnesota Statute § 363001, et al. Lessee assumes all liability with respect to any complaints or violations of the Americans with Disabilities Act and Minnesota Statute § 363.01, et al and Lessee agrees to save harmless and indemnify Lessor from any such claims, including but not limited to, costs and expenses and reasonable attorney's fees. 32. HAZARDOUS WASTE: The term "Hazardous Substances," as used in this Lease shall mean pollutants, contaminants, toxic or hazardous wastes or any other substances, the removal of which is required the use of which is restricted, prohibited or penalized by any "Environmental Law," which term shall mean any federal, state or local law or ordnance relating to pollution or protection of the environment. Tenant hereby agrees that (i) no activity will be conducted on the premises that will produce any hazardous substance, except for such activities that are part of the ordinary course of tenants' business activities (the "Permitted Activities ") provided said permitted activities are conducted in accordance with all environment laws and have been approved in advance in writing by landlord; (ii) the premises will to be used in any manner for the storage of any hazardous substances except for the temporary storage of such materials that are used the ordinary course of tenants's business (the "permitted material ") provided such permitted materials are properly stored in a manner and location meeting all environmental laws and approved in advance in writing by landlord; (iii) no portion of the premises will be used as land fill or a dump; (iv) tenant will not install any underground tanks of any type; (v) tenant will not allow any surface or subsurface conditions to exist or come into existence that constitute, or with the passage of time may constitute, a public or private nuisance; (vi) tenant will not permit any hazardous substance to be brought onto the premise, except for the permitted materials described below, and if so brought or found located thereon, the same shall be immediately removed,. with property disposal, and all required cleanup procedures shall be diligently undertaken pursuant to all environmental laws. If, at any time during or after the term of the Lease, the premises is found to be so contaminated or subject to said conditions, tenant agrees to indemnify and hold landlord harmless from all claims, demand, actions, liabilities, costs, expenses, damages and obligations of any nature arising from or as a result of the use of the premises by tenant. The foregoing indemnification shall survive the termination or expiration of this Lease. 10 IN WITNESS HEREOF, the Lessor and the Lessee have executed this Lease in form and manner sufficient to bind them at law, as of the day and 'year first above- written. Lessee Ibrj Its Lessor By Its B Its 11 LMU-MI1 "A- Thu putt of tae Southeast 1/4 of the N'arthwest 114, Section 2, Townsbip 29, Range 22 I Eaatcriy of the Gcxer line of White Bear v 8 ' ar enue and Lying. V'orthcriy of the South 731.5 fea the.,of, according -,.o the secerdcd plat hereof on file in the office of the Co R d 'fot R,ar cy Country , Y ecor et ;n card EXCEPT THE fOLLOWING DESCRMED PARCEL: That parr of the Southeast L4 of the Northwest 114 of Section Z, Township 29 0 County, ..Mimesota, described as follows: Begtuung az the post of ittrersect n of the right of wa line of V Bear Avenue and y th,e north line of the south 73 I .d0 feet of said Southeast 1', Cf the Newest U4 of said Section 2: hence East (assumed bearing ) ;alon saidgtg ncrth sae of the south 131.30 feet a distance of 4^0.00 feet; thrice .vQRh a distance of 150. Od foci; thence Nest a discauce of 43 5.?6 :mot to the easterly H of way !ine of White Bear A'VeIMe; thence South 2 degrczas 00 minutes 30 seconds hest bong said eastcriy right of way line a distance of 150.09 `Qes w the point of beginning. Su bt ec: is Street uemcn3t dated June 1 =, 1567 rccorced .Tune 9, 19G7 as Document No. 170 L - 05 05 ( L. ydi.a Avenue ). Suhiecr to EaseTenL for Street an 'utilit y purposes as .o b Qui Clai dated .y A 29 19 75, r =rded December 5, 19 as Docsm=t No. 1986?54 Lvdia Avenue Stliat cCt iQ Easen x= Cr Street, 4nd Road .fight - of -Wav pur" pses as acquired by the City of Niapiewecd in condemnation proceedings culm=irmg in Pitsai Certificate re^orded July S, 1979 as Dccxncnt No. 2046295. Suciec , to Easea=ts for White Boar Avenue acquired in =decation proceedings culminating in Finai Certificates, Mcument Nos. 1772343 and 1813704. AGENDA NO, ) TO: City Manager FROM: DATE: AGENDA REPORT Finance Director AMBULANCE RATES FOR 2000 November 29, 1999 I - N - TR - O - DUC - -- - -- -- - Action by Councg Date Endorsed Modified Rejected It is proposed that ambulance rates be increased effective January 1, 2000 to provide the anticipated revenue in the 2000 Budget and to make our rates comparable to those charged by other providers. BACKGROUND Ambulance rates have been increased annually over the past several years. The property tax subsidy for paramedic services has changed as follows: It should be noted that the cost of paramedic services listed above excludes indirect costs such as administration and billing costs. Past rate increases have been based upon the average charged by other providers. During preparation of the 2000 Budget, a survey was conducted of rates charged by other providers in the area. 2000 1998 1999 Proposed Actual Budget Budget Estimated cost of paramedic services: General Fund 769,113 921 1,032 Capital Improvement Proj ects Fund 173 ,548 90 0 Less ambulance charges 615,487IIIII.I .I.I 1 720 3 600ill .IT III I I IA 905.000IIp11.11 +1 I I I I Property tax subsidy 327 291 127 Subsidy percent 34.7%28.8%12.3% It should be noted that the cost of paramedic services listed above excludes indirect costs such as administration and billing costs. Past rate increases have been based upon the average charged by other providers. During preparation of the 2000 Budget, a survey was conducted of rates charged by other providers in the area. AMBULANCE RATES FOR 2000 November 29, 1999 Page 2 Survey information is listed in the following table: The survey also indicated that many of the other providers have additional charges over and above the charges listed above for supplies and special services. The primary advantage of having these additional charges is that they increase the amount that is eligible for Medicare reimbursement. Approximately, 46% of our ambulance bills are for people covered by Medicare.) However, these additional charges make the billing process more complicated and expensive.p p One factor affecting the ambulance rates which the Council has considered important in the past is the extent to which paramedic services are used by non - residents. In 1998, 29% of the ambulance bills were for non-residents. In 1997, 34% of the bills were for non-residents. 1999 RATES PROVIDER BASIC ALS MILEAGE City of St. Paul N/A 748.00 Hennepin County 496.00 734.67 10.00 Cottage Grove 505.00 757.64 10.24 White Bear Lake 213.75 345.00 6.00 HealthEast 315.00 692.00 9.34 Lakeville 453.33 684.67 9.90 Average 396.62 660.33 9.10 Maplewood: Resident 305.00 615.00 8.30 Non - Resident 330.00 665.00 8.30 Average Charge 317.50 640.00 8.30 The survey also indicated that many of the other providers have additional charges over and above the charges listed above for supplies and special services. The primary advantage of having these additional charges is that they increase the amount that is eligible for Medicare reimbursement. Approximately, 46% of our ambulance bills are for people covered by Medicare.) However, these additional charges make the billing process more complicated and expensive.p p One factor affecting the ambulance rates which the Council has considered important in the past is the extent to which paramedic services are used by non - residents. In 1998, 29% of the ambulance bills were for non-residents. In 1997, 34% of the bills were for non-residents. RECOMMENDATION According to the survey information, Maplewood ambulance rates, excluding mileage charges, in 1999 were less than those charged by other agencies. To decrease the property tax subsidy for paramedic services and to make our rates comparable to those charged by other providers, our ambulance rates should be increased to the average amount charged by other p roviders . This would decrease the property tax subsidy for paramedic services to 12.3 % . Also, it would result in the following rate changes: The rates recommended for 2000 would still be less than other providers. This is because the 2000 rates are based on the average rates charged in 1999 by other providers and it's anticipated that the other providers will increase their rates for 2000. Thus, Maplewood rates would be "one year behind" the rates charged by other providers. Also, Maplewood does not charge for special services and supplies like other providers. COUNCIL ACTION REQUIRED Adoption the attached resolution. S:\F1NANCE\WP\M1SC\AMBUL00.WPD AMBULANCE RATE INCREASES Increase 1999 2000 Amount Percent Basic life support: Resident 305 395 90 29.5% Non - resident 330 420 90 27.3 Advanced life support: Resident:615 660 45 7.3 Non - resident 665 710 45 6.8 Charge per mile 8.30 9.10 0.80 9.6 The rates recommended for 2000 would still be less than other providers. This is because the 2000 rates are based on the average rates charged in 1999 by other providers and it's anticipated that the other providers will increase their rates for 2000. Thus, Maplewood rates would be "one year behind" the rates charged by other providers. Also, Maplewood does not charge for special services and supplies like other providers. COUNCIL ACTION REQUIRED Adoption the attached resolution. S:\F1NANCE\WP\M1SC\AMBUL00.WPD RESOLUTION ADOPTING 2000 AMBULANCE RATES WHEREAS, the City of Maplewood is authorized to impose reasonable charges for emergency and paramedic ambulance services by Minnesota Statutes 471.476 and by special laws Chapter 426, Laws of 1975, and Chapter 743, Laws of 1978); and WHEREAS, the paramedic ambulance services are partly financed by property taxes; and WHEREAS, it is fair and reasonable to charge non - residents a higher rate than residents for services rendered; and WHEREAS, it is fair and reasonable to charge for services rendered based upon the distance a person is transported and by type of services provided; i.e., basic or advanced life support services as defined by Medicare. NOW, THEREFORE, BE IT RESOLVED, that the following charges shall be effective January 1, 2000: Residents Non - Residents Base rates: Basic ambulance services $395 $420 Advanced life support ambulance services $660 $710 Rate per mile transported $9.10 $9.10 BE IT FURTHER RESOLVED, that there shall be no charge for services rendered when the patient is not transported, when the patient is transported to the detoxification center, or when the patient is transported in' a squad car. BE IT FURTHER RESOLVED, that if more than one person is transported, the ambulance charges will be pro -rated between the people transported. S: \FINANCE \WP \MISC \AMBUL00.WPD AGENDA NO. — 144 AGENDA REPORT TO: City Manager FROM: RE: DATE: Finance Director )Q21.4. ORDINANCE TO SET SEWER RATES FOR 2000 SECOND READING) November 30, 1999 Action by council nBtC Endorad Modified Rejmtcd - - -' On September 7 the City Council approved first reading of the attached ordinance to decrease the sanitary sewer charges by 22.4% effective January 1, 2000 because operating expenses are decreasing and the Sanitary Sewer Fund has a surplus balance. Attached is a copy of the agenda report from that meeting. It is recommended that second reading of the attached ordinance be approved to decrease the sanitary sewer charges effective January 1, 2000. PAFINANCE \WP \PERM \SWRCHRG.2ND Attachments AGENDA NO. ap-op - 1W? Cwt- AGENDA REPORT TO: City Manager FROM: Finance Director RE: ORDINANCE DECREASE SEWER RATES (1ST READING) DATE: August 11, 1999 It is proposed that sewer billing rates be decreased by 22.4% effective January 1, 2000 because operating expenses are decreasing and the Sanitary Sewer Fund has a surplus balance. BA_ CKGB4UND Sewer charge revenues needed for the 2000 Budget are $2,860,460 which is 22.4% lower than the 1999 projection. Most of the revenues from the sewer rates finance the Metropolitan Council sewage treatment charges to Maplewood which will be 71.3% of the operating expenses for the Sanitary Sewer Fund in 2000. The sewage treatment charges for 2000 are anticipated to be $2,114,400 which is 414,190 and 16:4% less - than -the 1 999 - this - decrease is due to reduction in rates charged by the Metropolitan Council. Their rates decreased in 1998 and are anticipated to decrease annually through 2001. Final approval of the Metropolitan Council's annual budget and sewage treatment rates is scheduled for December 17. Therefore, the second reading of the ordinance to decrease rates will be delayed until December. Another factor contributing to the 22.4% sewer rate decrease is the surplus balance in the Sanitary Sewer Fund. It has been the policy to set sewer rates to produce sufficient revenues to cover all operating expenses including depreciation. Consequently the working capital (current assets minus current liabilities) has gradually been increasing so that sewer mains can be replaced at the end of their 60 year life using cash reserves in the Sanitary Sewer Fund. At the end of 1994 the working capital was $1.7 million and it will be approximately $3.1 million in 2004 if the current policy is not changed. Recently it has been determined that lining sewer mains is an effective low -cost alternative to replacement of sewer mains. If sewer mains need to be replaced in the future, an alternative method of financing the cost is by revenue bonds which would be paid by higher sewer rates in the future. This alternative policy has been used to prepare the 2000 Budget for the Sanitary Sewer Fund. The target working capital amount has been reduced to one - third of the operating expenses which creates a surplus of $1.3 million. One -fifth of the surplus balance has been used for reducing the sewer rates in 2000 and it is planned that this policy will be continued in the future. The sewer rate reduction in 2000 caused by use of the surplus balance is 7 %. In order to generate the needed $2,860,460 in sewer billing revenues for 2000, the following rate changes are needed: Pre snt PsooQsed 5_t.._P_a_uLBill is_tria Rate per 100 cubic feet $1.87 $1.45 Minimum Charge (per quarter) 10.48 8.13 North St. Paul, roseville, Little Canada and Woodbury B_ 0 ;ng- D._islricts: Rate per 1,000 gals. 2.50 1.94 Minimum Charge (per quarter) 10.48 8.13 It is recommended that the attached ordinance, which provides for a revision of sewer rates, be approved for first reading. PAFINANCE \WP\AGN \SEW00A.WPD Attachment ORDINANCE AMENDING THE MAPLEWOOD CODE RELATING TO SEWER SERVICE CHARGES THE COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Chapter 28. -21 is hereby amended to read as follows: The following rates and charges are hereby established for all sanitary sewer services furnished by and in the City: 1) St. Paul Billing District: a) The residential and non- residential rates shall be 1.45 per 100 cubic feet. b) There shall be a minimum of $8.13 quarterly per sewer service connection. 2) North St. Paul, Roseville, Little Canada and Woodbury Billing Districts: a) The residential and non - residential rates shall be 1.94 per 1,000 gallons. b) There shall be a minimum of $8.13 quarterly per sewer service connection Section 2. This ordinance shall take effect and be in force beginning January 1 2000. g g ry , AGENDA NO. kT TO: City Manager AGENDA REPORT FROM: Finance Director Action by Council Date hdorsed Modified Rejected RE: ORDINANCE TO SET RECYCLING RATES FOR 2000 SECOND READING) DATE: November 30, -1999 On September 7 the City Council approved first reading of the attached ordinance to increase the recycling charges by $1.81 per quarter effective January 1, 2000 to provide the revenues anticipated in the 2000 Budget. Attached is a copy of the agenda report from that meeting. It is recommended that second reading of the attached ordinance be approved to increase the recycling charges effective January 1, 2000. PARNANCEMPTERWRECYC2ND.WPD Attachments AGENDA NO. P AGENDA REPORT TO: City Manager FROM: Finance Director RE: ORDINANCE TO REVISE RECYCLING CHARGE (FIRST READING) DATE: August 12, 1999 INTRODUCTION It is proposed that the recycling service charge ordinance be revised effective 1 -1 -00 to provide the revenues anticipated in the 2000 Budget. BACKGROUND Recycling charges need to be increased by $1.81 per quarter because the surplus in the Recycling Program Fund has been eliminated as planned when the recycling charges were decreased by 60% in 1999. The proposed increase - in the recycling service charge will be offset by a decrease of $11.20 per quarter in sewer rates for 2000. The following table summarizes the proposed utility rate changes for an average home. Rate per 1,000 gals $2.50 $1.94 ($0.56) (22.4 %) PROPOSED UTILITY RATES IMPACT ON AN AVERAGE HOME - Quarterly Charge Increase (Decrease) 1999 2000 Amount Percent Water (hydrant 3.70 $3.70 0 0.0% charge) Sewer service *50.00 38.80 11.20)22.4) Recycling charge 1.44 3.25 1.81 125.7 Total 55.14 $45.75 9.39)17.0 %) Rate per 1,000 gals $2.50 $1.94 ($0.56) (22.4 %) It is recommended that the attached ordinance, which will increase the recycling service charge by $1.81 per quarter effective 1 -1 -00, be approved for first reading.g P: \FINANCE \WP \PERM \RECYCLOO.WPD Attachment PROPOSED ORDINANCE AMENDING THE MAPLEWOOD CODE RELATING TO RECYCLING SERVICE CHARGES THE COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREBY ORDAIN ASFOLLOWS: Section 1. Chapter 16 -58. Rates and charges isg hereby amended to read asfollows: The following rates and charges are hereby established 'y hed for publiceducationonsolidwastereductionandtofinancerecyclingcosts: 1) St. Paul Billing District: a) The residential rate shall be $3.25 per unit per quarter. b) There shall be a 5% late payment charge added to all bills, excluding the balance forward, which are not paid within thirty (30) days of the billing date. 2) North Paul Billing District: a) The residential rate shall be $1.08 per unit permonth. b) There shall be a 5% late payment charge added to all bills, excluding the balance forward, which are not paid within twenty (20) days of the billing date. ection 2. This ordinance shall take effect and -be i 'n force beginningJanuary1, 2000. P: RNANCEMPTERWRECY- CHG.ORD AGENDA NO. 9 6 TO: City Manager AGENDA REPORT FROM: Finance Director Action by Council Date Endow MWied Rejected RE: ORDINANCE TO TERMINATE HYDRANT CHARGE -FIRST READING DATE: November 29, 1999 It is proposed that the Council (1) approve the attached ordinance to terminate the hydrant utility charge effective January 1, 2000, (2) close the Water Fund effective 12 -31 -99 and transfer its projected balance of $1,007,531 as follows: a) $488,248 to Debt Service Fund #325 to finance scheduled future annual transfers for unassessed water system improvements b) $45,150 to re- create the Water Availability Charge Fund - St. Paul Water District using the 1999 water availability charge revenue credited to the Water Fund c) remaining balance of approximately $474,133 to the General Fund with the intent to use this to create a Fire Truck Replacement Fund and (3) approve the appropriate 1999 and 2000 Budget changes. I _: IukelXel .• NM1 Most of Maplewood 's water utility operating expenses were eliminated in 1997 when the St. Paul Water Utility acquired the Maplewood water system. Since then the only operating expenses have been for hydrant painting costs, fees charged by the St. Paul Water Utility for billing the hydrant utility charge and for transfers to debt service funds to finance unassessed water system improvements. The Water Fund revenues for 1999 will be approximately $308,990. The breakdown is as follows: 225,780 - hydrant utility charges 40,870 - interest on investments 42,340 -water availability charges The revenues will exceed expenses by approximately $199,200 in 1999. By the end of 1999, the Water Fund will have a surplus balance of approximately 1,007,530. If the hydrant utility charge is not terminated, by the end of 2000 the Water Fund will have a surplus balance of approximately $1,207,840 and this will increase by approximately $200,000 annually. In the 2000 Budget for the Water Fund, the only operating expenses that remain are as follows: 14,090 - hydrant painting costs and hydrant markers 25,850 -fees charged by St. Paul for billing the hydrant charge 4,070 - internal investment management fees 44,010 -total Attached are pages 3 -107 and 3 -108 from the Proposed 2000 Budget which provide more detailed information. In addition to these operating expenses, money is transferred from the Water Fund annually to finance unassessed water improvement costs. These transfers go to two debt service funds and in 2000 will total $101,180. One set of scheduled transfers is $67,720 annually from 2000 to 2008 which total $609,480. At 6% the present value of the transfers is $488,248.) The second set of scheduled transfers is $33,460 annually from 2000 to 2011 which total $401,520. Consideration was given to changing the hydrant utility charge to a fire protection charge and using the revenues to finance the replacement of fire trucks in the future. However, the city attorney has indicated that this would be illegal. If the hydrant utility charge were discontinued effective 1 -1 -00, part of the balance in the Water Fund could be used to prepay part of the amount due to the debt service funds for unassessed water improvements. Future water availability charge revenue could be put in a capital projects fund to finance the remaining amount due to the debt service funds for unassessed water improvements. The costs of hydrant painting and hydrant markers could be financed by the Sewer RECOMMENDATION It is recommended that the Council (1) approve the attached ordinance to terminate the hydrant utility charge effective January 1, 2000 (2) close the Water Fund effective 12 -31 -99 and transfer its projected balance of $1,007,531 as follows: a) $488,248 to Debt Service Fund #325 to finance scheduled future annual transfers for unassessed water system improvements b) $45,150 to re- create the Water Availability Charge Fund - St. Paul Water District using the 1999 water availability charge revenue credited to the Water Fund c) remaining balance of approximately $474,133 to the General Fund with the intent to use this to create a Fire Truck Replacement Fund and (3) approve the appropriate 1999 and 2000 Budget changes. PAFINANCE \WP \PERM \HYDCHG.WPD CITY OF MAPLEWOOD, MINNESOTA WATER FUND (603) STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS ACCT. 1997 1998 1999 ORIGINAL 1999 2000N0. ACTUAL ACTUAL BUDGET RE -EST BUDGET Operating Revenues: 3Contractualservices113,921 32,527 3651 Hydrant charges $239,220 252 239,220 252 252,780 Total revenues 239,220 252,781 239,220 252,780 252,780 Operating Expenses: Personal services 16,511 19 4,760 4,760 4Materialsandsupplies535,600 5 3Contractualservices113,921 32,527 24,510 24,510 31,300 Total expenses 135,535 55,495 34 34,870 39,940 Operating income (loss) before other revenues (expenses)103,685 197 2049350 217,910 212,840 Other revenues (expenses): 3801 Interest on investments 3808 Water availability charges 3980 Loss on disposal of fixed assets 4795 Depreciation 4930 Investment management fees Net total Income (loss) before operating transfers out: Operating transfers out: General Fund Debt Service Funds Net Income (loss) Net Increase in retained earnings Credit arising from transfer to contributed capital 47,785 59,240 42,020 40,870 50,380 43,500 3,317) 68,021) 38,125 2 0 58,290 0 0 42,340 0 0 42,340 0 0 3 4 3 3 4,070) 16,215 2 96,580 79 88,650 119,900 2,178,526)300,930 297,390 301,490 4 0 0 0 0 178,890)107 107,190)107 101,180) 63,110)2,285,716)193,740 190,200 200,310 63,110)2 193 190,200 200,310 81,706 2 0 0 0 Retained earnings - January 1 693,778 712,374 861,075 848,264 1 Residual equity transfers from (to): Payroll Benefits Fund 0 436 0 0 0 Public Improvement Projects Fund 0 (47,500) 0 0 0 Retained earnings - December 31 $712.374 $848.264 S1 _n54 Air) iti n - AR ARA 4Z1 ')'IQ 77A Retained earnings /expenses 525.6% 1528.5% 3025.0% 2978.1% 3101.6% 3 -107 CITY OF MAPLEWOOD, MINNESOTA WATER FUND (603) STATEMENT OF SOURCES AND APPLICATIONS OF CASH Total 24,676 192 193,740 190,200 200,310 Applications of -cash: 1999 1997 1998 ORIGINAL 1999 2000 Decrease in current liabilities ACTUAL ACTUAL BUDGET RE -EST BUDGET 0 Sources of cash: 0 Residual equity transfers out (in) Net income (loss)63,110) ($2,285 193,740. $190,200 $200,310 Add depreciation 68,021 0 0 0 0 Add loss on transfer of fixed assets to another governmental entitiy 3 2 0 0 0 Decrease in current assets 1644R R 7RR n n n Total 24,676 192 193,740 190,200 200,310 Applications of -cash: Decrease in current liabilities 9 4 0 0 0 Residual equity transfers out (in)0 47,064 0 0 0 Total 9 51 0 0 0 Net increase (decrease) in cash 15,670 140,969 193,740 190,_200 200 Cash balance - January 1 660,692 676,362 828,188 817,331 1 Cash balance - December 31 676,362 817,331 1,021 1,007,531 1,207,841 3 -108 PROPOSED ORDINANCE AMENDING THE MAPLEWOOD CODE RELATING TO HYDRANT CHARGES THE COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREBY ORDAIN ASFOLLOWS: Section 1. Section 35 -51 through 35 -54 of the Maplewoodpood Code concerning ihydrantcharges s hereby deleted. Section 2. This ordinance shall take effect and be in forcee beginningJanuary1, 2000. P: \FINANCE \W P\AGN \HYD- CHG.ORD AGENDA NO. K 7 AGENDA REPORT TO: City Manager FROM: Finance Director RE: Establishment of Fire Truck Replacement Fund DATE: November 30,1999 Action by Cavil Date FIId01SCd Modified loom Rejected It is proposed that the Council approve (1) the establishment of a Fire Truck Replacement Fund, (2) the transfer of $474,000 from the General Fund to the Fire Truck Replacement Fund and (3) the appropriate 1999 Budget changes. r The establishment of a Fire Truck Replacement Fund along with an appropriate annual property tax levy in the future would allow the City to purchase fire trucks without issuing bonds and incurring interest expense. Approval of the Fall 1999 Fire Safety Referendum will allow the City to take care of its present needs and establishment of a Fire Truck Replacement Fund will insure the future needs are addressed. The Capital Improvement Plan for 2000 -2004 which was adopted by the City Council on June 14,1999 includes the planned replacement of two fire trucks between 2003 and 2004. The cost of these fire trucks will be approximately 650,000 and the CIP anticipated that they would be financed by five -year capital notes. When the five -year CIP is updated next year, the financing source for these two fire trucks could be changed to the Fire Truck Replacement Fund. The 474,000 surplus from the Water Fund that was recommended to be transferred to the General Fund could be used as an initial deposit into the Fire Truck Replacement Fund. RECOMMENDATION It is recommended that the Council approve (1) the establishment of a Fire Truck Replacement Fund, (2) the transfer of $474,000 from the General Fund to the Fire Truck Replacement Fund and (3) the appropriate 1999 Budget changes. PAFI NANCE \WP\AGN \FTRFUND.WPD Agenda Item MEMORANDUM TO: Michael McGuire, City Manager FROM: Karen Guilfoile, City Clerk DATE: December 1, 1999 RE: Prorating License Fees - Business Licenses metro , ac ko Aeft b CooncH ftd"W NOW I 111k Aar a A* The City Clerk's office issues various types of annual business licenses that vary from alarm system permits to intoxicating liquor licenses. Background Most business licenses are issued on an annual basis and are cost related to administrative costs that vary from processing,. background checks, and annual inspection of businesses. To date, outside of liquor licenses, it is rare that we have a request for prorating license fees. When the issue of prorating does arise, it is almost exclusively from individuals that are startin g a new business towards the end of the year. With such a vast range in the cost of licenses, from $45 for an alarm system to $8,407 for a pawn shop, there would have to be some criteria which would justify prorating for new businesses such as a minimum or base cost. Most businesses have multiple licenses, for example a, food establishment which may also have an alarm permit ($45), cigarette and tobacco license ($79), and a wine license (based on seating capacity, with a base fee $1,400 to maximum of $2,760. In 1997, the Council directed staff to prorate the cost of intoxicating liquor license ($6,180) for a six month period of time and also to allow liquor license holders the option to make their annual payments in two installments of $3,090. This allowance does not pertain to any other licenses they may hold at their establishments. tkn It is recommended that Council direct staff to prorate only those fees in excess of $500 and on a six months basis. Agenda 1< MEMORANDUM TO: Mike McGuire, City Manager FROM: Karen Guilfoile, City Clerk DATE: December 4, 1999 RE: Request for Food Establishment License Background on by CouncH Date Endaed Moffied Rejected David and Joanne Knutson, have applied for a food establishment license to be used at the Keller Lake Convenience Store, 2228 Highway 61. The annual fee for a food establishment license is $530.00. Mrs. Knutson has requested that Council reduce the fee for 1999 since they are only going to be operating for one month during the 1999 license period. Mrs. Knutson is also going through the licensing process for the year 2000 at the scheduled annual fee. It is recommended that Council prorate the fee on a six month bases.