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Home My WebLink About01-09-2012MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, January 9, 2012 Council Chambers, City Hall Meeting No. 01 -12 Em C. I E. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Rossbach. PLEDGE OF ALLEGIANCE ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present James Llanas, Councilmember Present APPROVAL OF AGENDA Councilmember Llanas moved to approve the agenda as submitted. Seconded by Councilmember Koppen Ayes — All The motion passed. APPROVAL OF MINUTES 1. Approval of December 5, 2011 City Council Meeting Minutes Councilmember Juenemann moved to approve the December 5, 2011 City Council Meeting Minutes as submitted. Seconded by Councilmember Llanas Ayes — Mayor Rossbach, Council Members Juenemann, Koppen, and Llanas Abstain - Councilmember Cardinal The motion passed. 2. Approval of December 12, 2011 City Council Workshop Minutes Councilmember Juenemann moved to approve the December 12, 2011 City Council Workshop Minutes as submitted. Seconded by Councilmember Llanas Ayes — Mayor Rossbach, Council Members Juenemann, Koppen, and Llanas Abstain - Councilmember Cardinal The motion passed. January 9, 2012 1 City Council Meeting Minutes 3. Approval of December 12, 2011 City Council Meeting Minutes Councilmember Koppen moved to approve the December 12, 2011 City Council Meeting Minutes as submitted. Seconded by Councilmember Llanas The motion passed. Ayes — Mayor Rossbach, Council Members Juenemann, Koppen, and Llanas Abstain - Councilmember Cardinal F. APPOINTMENTS AND PRESENTATIONS 1. Administration of the Oath of Office — Marvin Koppen City Clerk, Citizen Services Director, Karen Guilfoile administered the Oath of Office to Marvin Koppen swearing him in as Councilmember. 2. Administration of the Oath of Office — Robert Cardinal City Clerk, Citizen Services Director, Karen Guilfoile administered the Oath of Office to Robert Cardinal swearing him in as Councilmember. G. CONSENT AGENDA Councilmember Juenemann moved to highlight consent agenda item G2 Approval of Annual Renewal of Club, Off -Sale, On -Sale and Wine Liquor Licenses. Councilmember Koppen moved to highlight consent agenda item G8 Approval of 2012 Gas and Diesel Fuel Contract with Yocum Oil. Councilmember Juenemann moved to approve Seconded by Councilmember Llanas The motion passed. nda items G1 and G3 throuah G10. Ayes — All 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 1,049,432.00 $ 259,468.83 $ 666,829.49 $ 383,921.15 Checks # 85989 thru # 86036 dated 12/8/11 thru 12/13/11 Disbursements via debits to checking account dated 12/5/11 thru 12/9/11 Checks # 86037 thru # 86088 dated 12/15/11 thru 12/20/11 Disbursements via debits to checking account dated 12/12/11 thru 12/16/11 January 9, 2012 City Council Meeting Minutes 2 $ 793,783.11 Checks # 86089 thru # 86151 dated 12/27/11 $ 805,362.15 Disbursements via debits to checking account dated 12/19/11 thru 12/23/11 $ 1,046,181.12 Checks # 86152 thru # 86188 dated 1/3/12 $ 353,491.96 Disbursements via debits to checking account dated 12/27/11 thru 12/30/11 $ 5,358,469.81 Total Accounts Payable PAYROLL: $ 515,063.43 Payroll Checks and Direct Deposits dated 12/9/11 $ 2,616.01 Payroll Deduction check # 9985592 thru # 9985595 dated 12/9/11 $ 518,701.49 Payroll Checks and Direct Deposits dated 12/23/11 $ 2,205.01 Payroll Deduction check # 9985644 thru # 99985647 dated 12/23/11 $ 1,038,585.94 Total Payroll $ 6,397,055.75 GRAND TOTAL Seconded by Councilmember Llanas Ayes — All The motion passed. 2. Approval of Annual Renewal of Club, Off -Sale, On -Sale and Wine Liquor Licenses City Clerk Guilfoile presented the staff report and answered questions of the council. Councilmember Llanas moved to approve the Annual Renewal of Club, Off -Sale, On -Sale and Wine Liquor Licenses. Seconded by Councilmember Juenemann Ayes — Mayor Rossbach, Council Members Juenemann and Llanas Abstain — Council Members Cardinal and Koppen The motion passed. 3. Approval of Currency Exchange Annual License Renewal for EZ Cash Councilmember Juenemann moved to approve the Currency Exchange Annual License Renewal for EZ Cash. Seconded by Councilmember Llanas Ayes — All The motion passed. January 9, 2012 3 City Council Meeting Minutes 4. Authorization to Make Payment for Eden Systems Yearly Support Contract Councilmember Juenemann moved to approve the Payment for Eden Systems Yearly Support Contract_ Seconded by Councilmember Llanas Ayes — All The motion passed. 5. Approval of 2012 Youth Service Bureau Service Agreement Councilmember Juenemann moved to approve the 2012 Youth Service Bureau Service Agreement. Seconded by Councilmember Llanas Ayes — All The motion passed. 6. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 4, Hills and Dales Area Street Improvement, City Project 09 -15 Councilmember Juenemann moved to approve the Resolution Directing Modification of Exi: Construction Contract, Change Order No. 4, Hills and Dales Area Street Improvement, City Project 09 -15. RESOLUTION 11 -12 -669 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 09 -15 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 09 -15, Hills and Dales Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 09 -15, Change Order No. 4. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: 1. The mayor and city engineer are herby authorized and directed to modify the existing contract by executing said Change Order No. 4 in the amount of 17,802.36. The revised contract amount is $5,442,037.82. Adopted by the Maplewood City Council on this 9 th day of January, 2012. Seconded by Councilmember Llanas Ayes — All The motion passed. January 9, 2012 4 City Council Meeting Minutes 7. Approval of Resolution Reducing Retainage on Existing Construction Contract, Hills and Dales Area Street Improvements, City Project 09 -15 Councilmember Juenemann moved to approve the Resolution Reducing Retainage on Existing Construction Contract, Hills and Dales Area Street Improvements, City Project 09 -15. RESOLUTION 11 -12 -670 DIRECTING REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT PROJECT 09 -15 WHEREAS, the City Council of Maplewood, Minnesota has previously ordered Improvement Project 09 -15, Hills and Dales Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the contractor, T.A. Schfisky and Sons, Inc., has requested, by written notice, a reduction in contract retainage, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the retainage within the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, from 1.0% to 0.5 %. Adopted by the Maplewood City Council on this 9 th day of January, 2012. Seconded by Councilmember Llanas Ayes — All The motion passed. 8. Approval of 2012 Gas and Diesel Fuel Contracts with Yocum Oil Deputy Public Works Director Thompson presented the staff report and answered questions of the council. Councilmember Juenemann moved to approve the 2012 Gas and Diesel Fuel Contracts with Yocum Coil_ Seconded by Councilmember Llanas Ayes — All The motion passed. 9. Approval of Designation of Depositories for Investments Councilmember Juenemann moved to approve the Designation of Depositories for Investments. Seconded by Councilmember Llanas Ayes — All The motion passed. 10. Approval of 2011 Payment to Firefighters Pension Fund Councilmember Juenemann moved to approve the 2011 Payment to Firefighters Pension Fund. Seconded by Councilmember Llanas Ayes — All The motion passed. January 9, 2012 5 City Council Meeting Minutes H I. J. PUBLIC HEARING None UNFINISHED BUSINESS None NEW BUSINESS Approval of Rules and Procedures for City Council and Council Meetings City Clerk Guilfoile presented the staff report and answered questions of the council. Councilmember Cardinal moved to approve changes to Page 11 Other Matters to read: The city newsletter article schedule will be divided such that the Mayor and each councilmember has two city newsletter issues to write in a year with one of the 10 articles in one of the Recreation Brochures. Seconded by Councilmember Koppen Ayes — All The motion passed. Councilmember Cardinal moved to approve changes to Page 11 Other Matters to read: No political articles or ads are permitted in the Maplewood Monthly except for announcing details of a non - partisan forum or informational meeting being held by a local, state or federal official currently holding office. Seconded by Councilmember Koppen Ayes — All The motion passed Discussion was held regarding implementing a Listening Forum that would be held before each regular council meeting beginning at 6:30 p.m. The Listening Forum would take place of Visitor Presentations on the city council agenda and would be off camera. Councilmember Cardinal moved to approve the Listening Forum and have it recorded and broadcast. Seconded by Councilmember Koppen Councilmember Llanas offered a friendly amendment to not broadcast the first meeting to observe how the change goes. After discussion Councilmember Cardinal withdrew his motion. Mayor Rossbach moved to approve the Listening Forum be conducted before regular city council meetings on the second and fourth Mondays of the month beginning at 6:30 p.m. and to amend the regular city council agenda removing Visitor Presentations from the agenda. The Listening Forum will be recorded but not broadcast. Seconded by Councilmember Llanas Ayes — Mayor Rossbach, Council Members Juenemann and Llanas Nays - Councilmember Cardinal and Koppen The motion passed. January 9, 2012 City Council Meeting Minutes N . Mayor Rossbach moved to approve the remainder of the changes to the Rules and Procedures as amended. Seconded by Councilmember Koppen Ayes — All The motion passed. 2. Approval of 2012 Public Hearing Policies and Procedures Councilmember Rossbach moved to approve the 2012 Public Hearing Policies and Procedures ac amanAnrl Seconded by Councilmember Koppen Ayes — All The motion passed. 3. Consideration of 2012 City Council Appointments Mayor Rossbach moved to approve the 2012 City Council Appointments. Appointment 2012 Appointments Acting Mayor Mary Koppen 800 MHz Representative Kathleen Juenemann James Llanas (Alternate) Auditor Contact Bob Cardinal Will Rossbach (Alternate) Business & Economic Mary Koppen Development Advisory Mike Martin (Staff Liaison) Commission Community Design Review Board (2n & 4 th Tuesday 7:00 p.m.) Data Compliance Officers: Responsible Authority City Personnel Officer City Law Enforcement Officer Mary Koppen Mike Martin (Staff Liaison) Karen Guilfoile Terrie Rameaux David Thomalla Environment & Natural Kathleen Juenemann Resources Commission Shann Finwall (Staff Liaison) (1S Wednesday of the Month) Fire Relief Association Will Rossbach Relief By -Laws require Mayor Gayle Bauman(Staff Liaison) to be member of the Board Gateway Corridor Group Will Rossbach Chuck Ahl (Alternate) January 9, 2012 7 City Council Meeting Minutes Appointment 2012 Appointments Commission Mary Koppen (Alternate) (3 d Thursday at 7:00 p.m.) David Fischer (Staff Liaison) Housing & Redevelopment James Llanas Authority Tom Ekstrand (Staff Liaison) (2n Wednesday at 7:00 p.m.) Human Rights Commission James Llanas (2n Tuesday at 7:00 p.m.) Karen Guilfoile (Staff Liaison) Joint Ice Arena Board Mary Koppen James Llanas Will Rossbach (Alternate) Maplewood Green Team Kathleen Juenemann (Monthly as Needed) Shann Finwall (Staff Liaison) Municipal Legislative Commission James Antonen (Monthly, Wed. 11:30 a.m. -1:00 p.m.) Will Rossbach (Alternate) Official Newspaper Maplewood Review Pioneer Press (Alternate) Parks & Recreation Will Rossbach Commission DuWayne Konewko (3 d Wednesday at 7:00 p.m.) Jim Taylor /Audra Robbins (Staff Representatives) The Partnership James Llanas Dave Kvam (Staff Liaison) Planning Commission Bob Cardinal (1S & 3 d Tuesdays at 7:00 p.m.) Tom Ekstrand (Staff Liaison) Police Civil Service Commission Kathleen Juenemann (Meets as Needed) Terrie Rameaux (Staff Liaison) Ramsey County League Will Rossbach of Local Governments Mary Koppen (Alternate) Ramsey/Washington Kim Facile Suburban Cable Commission Bob Cardinal (Alternate) Mary Koppen (Alternate) Regional Mayors Will Rossbach Rush Line Corridor Will Rossbach Chuck Ahl (Staff Liaison) Suburban Area Chamber James Antonen of Commerce Karen Guilfoile (Alternate) Suburban Rate Authority James Llanas (First month of quarter) January 9, 2012 8 City Council Meeting Minutes Appointment 2012 Appointments St. Paul Water Utility Will Rossbach Transportation Advisory Board Will Rossbach Seconded by Councilmember Juenemann Ayes — All The motion passed. 4. Resolution Ordering Preparation of Feasibility Study, Rice Street Improvements, City Project 11 -28 Deputy Public Works Director Thompson presented the staff report and answered questions of the council. Councilmember Llanas moved to approve the Resolution Ordering Preparation of Feasibility Study, Rice Street Improvements, City Project 11 -28. RESOLUTION 11 -12 -671 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to Rice Street generally between County Rd B and Larpenteur Avenue, Project 11 -28 and to assess the benefitting properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and it is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $20,000 are appropriated to prepare this feasibility report. Approved this 9 th day of January, 2012. Seconded by Councilmember Juenemann Ayes — All The motion passed. K. VISITOR PRESENTATIONS 1. Diana Longrie, Maplewood 2. Bob Zick, North St. Paul 3. Mark Jenkins, Maplewood 4. Greg Copeland, St. Paul 5. Tim Kinley, Maplewood 6. Margaret Behrens, Maplewood January 9, 2012 City Council Meeting Minutes 9 L. AWARD OF BIDS None M. ADMINISTRATIVE PRESENTATIONS None N. COUNCIL PRESENTATIONS None O. ADJOURNMENT Mayor Rossbach adjourned the meeting at 9:03 p.m. January 9, 2012 10 City Council Meeting Minutes City of Maplewood Official Visitor Sign -Up Sheet By putting your name and address on this sheet, you are requesting to address the City Council Date: January 9 2012 Name - First & Last Address (please l Tint clearly) 2. 3, 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. Ns P e2 3 6 7 I.a ��ti �✓ / la..