The URL can be used to link to this page

Home My WebLink About01-23-2012MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, January 23, 2012 Council Chambers, City Hall Meeting No. 02 -12 0 A A C E. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Rossbach. PLEDGE OF ALLEGIANCE ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present James Llanas, Councilmember Present APPROVAL OF AGENDA The following items were added to the agenda by council members: M1 Maplewood Mall M2 Maplewood Community Center M3 Earth Hour 2012 Councilmember Llanas moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes — All The motion passed. APPROVAL OF MINUTES 1. Approval of January 9, 2012 City Council Meeting Minutes Correction on page 1 of the minutes, remove John Nephew and add Robert Cardinal to the roll call. Correction on page 9 of the minutes, add Will Rossbach as the 2012 appointment for St. Paul Water Utility. Councilmember Juenemann moved to approve the January 9, 2012 City Council Meeting Minutes as amended. Seconded by Councilmember Ayes — All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Consider Reappointment to the Community Design Review Board a. Jawaid Ahmed January 23, 2012 City Council Meeting Minutes 1 Councilmember Juenemann moved to approve the Resolution for Reappointment of Jawaid Ahmed to the Community Design Review Board with a term to expire April 30, 2015. RESOLUTION NO. 12 -1 -672 RESOLUTION OF APPOINTMENT BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to serve on the following commissions: Community Design Review Board - Jawaid Ahmed, term expires April 30 2015 Seconded by Councilmember Koppen Ayes — All The motion passed. 2. Consider Reappointment to the Parks & Recreation Commission a. Rhoda Erhardt Councilmember Juenemann moved to approve the Resolution for Reappointment of Rhoda Erhardt to the Parks & Recreation Commission with a term to expire April 30. 2015. RESOLUTION NO. 12 -1 -673 RESOLUTION OF APPOINTMENT BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to serve on the following commissions: Parks & Recreation Commission - Rhoda Erhardt, term expires April 30 2015 Seconded by Councilmember Koppen Ayes — All The motion passed. 3. Consider Reappointment to Human Rights Commission a. Arianne Maxwell b. Marie Ridgeway Councilmember Juenemann moved to approve the Resolution for Reappointment of Arianne Maxwell and Marie Ridgeway to the Human Rights Commission with terms to expire 2015. RESOLUTION NO. 12 -1 -674 RESOLUTION FOR APPOINTMENT BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to serve on the following commissions: January 23, 2012 2 City Council Meeting Minutes Parks & Recreation Commission - Arianne Maxwell, term expires May 1S 2015 - Marie Ridgeway, term expires May 1S 2015 Seconded by Councilmember Koppen Ayes — All The motion passed. G. CONSENT AGENDA Councilmember Llanas asked to highlight agenda items G2 Approval to Accept Donation to Police Department form Schmelz Countryside and G6 Approval of Contract for Services Between the City of Maplewood and ISD 622 Community Educations for Aquatics Programming. Councilmember Juenemann asked to highlight agenda item G11 Planned Unit Development Review, Metro Transit Park and Ride Parking Ramp. Councilmember Koppen moved to approve agenda items G1 thru G13. Seconded by Councilmember Juenemann Ayes — All The motion passed. 1. Approval of Claims Councilmember Koppen moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 306,190.58 Checks # 86190 thru # 86230 dated 1/4/12 thru 1/10/12 $ 249,480.11 Disbursements via debits to checking account dated 1/3/12 thru 1/6/12 $ 229,287.62 Checks # 86231 thru # 86280 dated 1/9/12 thru 1/17/12 $ 499,168.88 Disbursements via debits to checking account dated 1/9/12 thru 1/13/12 $ 1,284,127.19 Total Accounts Payable PAYROLL $ 575,968.67 Payroll Checks and Direct Deposits dated 1/6/12 $ 2,205.01 Payroll Deduction check # 9985679 thru # 9985682 dated 1/6/12 $ 578,173.68 Total Payroll $ 1,862,300.87 GRAND TOTAL Seconded by Councilmember Juenemann Ayes — All The motion passed. January 23, 2012 3 City Council Meeting Minutes 2. Approval to Accept Donation to Police Department from Schmelz Countryside Police Chief Thomalla presented the staff report. Councilmember Koppen moved to approve the Resolution Authorizing the Gift to the City from Schmelz Countryside. RESOLUTION 12 -1 -675 AUTHORIZING GIFT TO CITY WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor's terms if so- prescribed, and; WHEREAS, Schmelz Countryside wishes to grant the City of Maplewood the following: $2,500, and; WHEREAS, Schmelz Countryside has instructed that the City will be required to use the aforementioned for: programs for children and senior citizens, and; WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a super majority of its governing body's membership pursuant to Minnesota Statute §465.03; NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms and conditions as may be requested or required. The Maplewood City Council passed this resolution by a super majority vote of its membership on January 23, 2012. Signed: Signed: Witnessed: (Signature) (Signature) (Signature) Mayor Chief of Police City Clerk (Title) (Title) (Title) (Date) (Date) (Date) Seconded by Councilmember Juenemann Ayes — All The motion passed. 3. Approval of Assignment of Bridge Maintenance Agreement Councilmember Koppen moved to approve the Assignment of Bridge Maintenance Agreement from BNSF to the City January 23, 2012 4 City Council Meeting Minutes Seconded by Councilmember Juenemann Ayes — All The motion passed. 4. Approval of 2012 Pay Equity Report Councilmember Koppen moved to approve the 2012 Pay Equity Implementation Report for submission to Minnesota Management & Budget Department for review. Seconded by Councilmember Juenemann Ayes — All The motion passed. 5. Approval of Temporary Gambling Permit for Church of the Presentation of the Blessed Virgin Mary for Annual Spring Festival Councilmember Koppen moved to approve the Resolution for the Temporary Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary for their Annual Spring Festival. RESOLUTION 12 -1 -676 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling on May 5, 2012 and May 6, 2012 is approved for the Church of the Presentation of the Blessed Virgin Mary (BVM), 1725 Kennard Street, Maplewood. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Juenemann Ayes — All The motion passed. 6. Approval of Contract for Services Between the City of Maplewood and ISD 622 Community Educations for Aquatic Programming Parks and Recreation Director Konewko presented the staff report and answered questions of the council. Councilmember Koppen moved to approve the Contract for Services Between the City of Maplewood and ISD 622 Community Educations for Aquatic Programming. Seconded by Councilmember Juenemann Ayes — All The motion passed. January 23, 2012 5 City Council Meeting Minutes 7. Approval of Appraisal and Acquisition Services for TH 36/ English Street Interchange Improvement, City Project 09 -08 Councilmember Koppen moved to approve the Appraisal and Acquisition Services for TH 36/ English Street Interchange Improvement, City Project 09 -08, Proposed in an Amount of $62,845.00. Seconded by Councilmember Juenemann Ayes — All The motion passed. 8. Adopt Resolution of Support for Mn /DOT Local Road Improvement Grant Funding Application, TH 36 and English Street Interchange Improvements, City Project 09 -08 Councilmember Koppen moved to adopt the Resolution of Support for Mn /DOT Local Road Improvement Grant Funding Application, TH 36 and English Street Interchange Improvements, City Project 09 -08. RESOLUTION 12 -1 -677 SUPPORTING MNDOT LOCAL ROAD IMPROVEMENT PROGRAM (LRIP) FUNDING APPLICATION SUBMITTAL FOR THE TRUNK HIGHWAY (TH) 36 AND ENGLISH STREET INTERCHANGEIMPROVEMENTS WHEREAS, the City Council of the City of Maplewood is the official governing body; and WHEREAS, the City of Maplewood is planning to construct improvements to the TH 36 and English Street Interchange area; and WHEREAS, the City of Maplewood is requesting financial participation for the TH 36 and English Street Interchange Improvements from the Minnesota Department of Transportation through their Local Road Improvement Program grant; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City of Maplewood is hereby authorized to apply for Local Road Improvement Program Grant Funding for City Project 09 -08 — TH 36 and English Street Interchange Improvements. Approved this 23 d day of January 2012 Seconded by Councilmember Juenemann Ayes — All The motion passed. 9. Conditional Use Permit Review, Seasons at Maplewood (formerly known as The Regents) Kennard Street and Legacy Parkway Councilmember Koppen moved to approve to review the Conditional Use Permit for the Seasons at Maplewood only if a problem arises or if the owner proposes a major change. Seconded by Councilmember Juenemann Ayes — All The motion passed. January 23, 2012 6 City Council Meeting Minutes 10. Conditional Use Permit Review, Woodland Hills Church, 1740 Van Dyke Street Councilmember Koppen moved to approve to review the Conditional Use Permit for Woodland Hills Church again in one year. Seconded by Councilmember Juenemann Ayes — All The motion passed. 11. Planned Unit Development Review, Metro Transit Park and Ride Parking Ramp Assistant City Manager Ahl presented the staff report. I:I Councilmember Koppen moved to approve the Conditional Use Permit for Metro Transit Park and Ride Parking Ramp planned unit development located at 1793 Beam Avenue. If the applicant has not obtained a building permit to start construction by September 27, 2012, this approval shall expire as required by ordinance. The engineering- review costs still owed by the applicant must be paid prior to obtaining the building permit for the proposed parking ramp. Seconded by Councilmember Juenemann Ayes — All The motion passed. 12. Approval of Annual Service Contracts, Contractor Yearly Accumulative Expenses Councilmember Koppen moved to approve for Signing and Paying the Service Contracts which are Budgeted to 602- 614 - 000 -4430 (Repair and Maintenance of Equipment) for Thermo /Dyne (Pool Area Heating - Cooling) $3,400, Simplex Grinnell (Fire System Equipment) $5,495, and Trane Company Two (2) Year Contract (Heating /Cooling /Air Conditioning) (2012) $9,984, (2013) $10,798. Also, approve for Spending Accumulative Expenses over $10,000 but Limited to $70,000 for Electrical Contractor Work in 2012 Before Requiring Additional Approval. The Electrical Work Expense Would Come From the General Ledgers of Building Operations 101 -115 or Building Maintenance (MCC) 602 -614. Seconded by Councilmember Juenemann Ayes — All The motion passed. 13. Approval to Pay Invoice from League of Minnesota Cities Insurance Trust for Services Rendered Councilmember Koppen moved to approve the payment of $43,630.90 to the League of Minnesota Cities Insurance Trust and the invoicing of $1,000.00 to Alan Kantrud. Seconded by Councilmember Juenemann Ayes — All The motion passed. A local Boy Scout Troop was in attendance for the purpose of obtaining a merit badge. Mayor Rossbach asked one of the scouts to address the council. JJ Lamb addressed and answered questions of the council. PUBLIC HEARING None January 23, 2012 City Council Meeting Minutes 7 I. UNFINISHED BUSINESS None J. NEW BUSINESS Bartelmy -Meyer Area Street Improvements, City Project 11 -14, Resolution Accepting Feasibility Study, Authorizing Preparation of Plans and Specifications, and Calling for Public Hearing City Engineer /Deputy Public Works Director Thompson presented the staff report and answered questions of the council. Councilmember Koppen moved to approve the Resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing for 7:00 P.m., Monday, February 13, 2012, for the Bartelmy Meyer Area Street Improvements, City Project 11 -14. RESOLUTION 12 -1 -678 ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolutions of the council adopted June 27, 2011, a report has been prepared by the city engineering division with reference to the improvement of Bartelmy Meyer Area Street Improvements, City Project 11 -14, and this report was received by the council on January 23, 2012, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider the Bartelmy Meyer Area Street Improvements, City Project 11- 14 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $4,157,000. 2. The City's consultant engineer, Kimley -Horn and Associates, Inc., is the designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 3. The finance director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $4,157,000 shall be established. The proposed financing plan is as follows: January 23, 2012 8 City Council Meeting Minutes ESTIMATED PROJECT COST RECOVERY FUNDING SOURCE FEASIBILITY ESTIMATE RWMWD GRANT FUND $907,000 G.O. IMPROVEMENT BONDS* $1,401,390 SPECIAL BENEFIT ASSESSMENTS $733,610 SANITARY SEWER FUND $140,000 W.A.C. FUND $50,000 ENVIRONMENTAL UTILITY FUND $175,000 PARK FUND $20,000 ST. PAUL WATER $700,000 DRIVEWAY REPLACEMENT PROGRAM $30,000 TOTAL FUNDING $4,157,000 *Note: Includes G.O. Improvement Bond funding in the amount of $710,000.00 from Fund 510 from previous project, which reduces bonding obligations to $691,390.00. 4. A public hearing shall be held on such proposed improvement on the 13 day of February, 2012 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Approved this 23 t day of January 2012 Seconded by Councilmember Juenemann Ayes — All The motion passed. K. AWARD OF BIDS None. L. ADMINISTRATIVE PRESENTATIONS None. M. COUNCIL PRESENTATIONS 1. Maplewood Mall Councilmember Llanas encouraged citizens to shop locally to support our local businesses specifically the mall and surrounding areas. 2. Maplewood Community Center Councilmember Llanas encouraged citizens to visit the Maplewood Community Center — stating that "it is the essence of the City." 3. Earth Hour 2012 Councilmember Juenemann spoke about Earth Hour 2012 that will be held on Saturday, March 31, 2012 and encouraged participation as a city. To learn more about Earth Hour, visit the website at www.earthhour.org. Councilmember Cardinal asked the boy scouts master leader that was in attendance to address the council. Scout Master, Jim Lamb, addressed and answered questions of the council. January 23, 2012 9 City Council Meeting Minutes Councilmember Cardinal commended and thanked Mr. Lamb for his service to the youth in our community. N. ADJOURNMENT Mayor Rossbach adjourned the meeting at 7:50 p.m. January 23, 2012 10 City Council Meeting Minutes