HomeMy WebLinkAbout10-23-2000MINUTES MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, October 23 2000
Council Chambers, Munici al '
Municipal Building
Meeting No. 00 -22
A. CALL TO ORDER
A regular meeting of the Cit Council Of Maplewood Minnesota • � was held in the Council
called to order at 7:00 P.M. Chambers
Municipal Building, and was ,
by Mayor Cardinal.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Robert Cardinal, Mayor y Present
Sherry Allenspach, Councilm
ember Present
Kenneth V. Collins, Council
member Present
Marvin C. Koppen, Councilm
ember Present
Julie A. Wasiluk, Councilme
mb er Present
D• APPROVAL OF MI
NUTE S :
Councilmember Allens ach
p moved to a rove the minutes of
bresented. Meets
Seconded by Councilmember '
Wasiluk Ayes -
y all
E. APPROVAL OF AGENDA:
Councilmember Allens ach
p moved to a rove the A end! as a
mcnd cd:
MI. Food Handling
M2. Partnership
M3. AMM
M4. Bruentrup Farm
M5. Fire Stations
Seconded by Councilmemb
Koppen Ayes -
y all
F. APPOINTMENTS /
RESENTA,TIONS:
None
10-23-00
20 00
1
G. CONSENT AGENDA:
Councilmember Collins moved to aDprove the Consent Agenda as resented:
Seconded by Councilmember Koppen Ayes - all
1. Approval of Claims
Approved claims.
ACCOUNTS
PAYABLE
$109.
Checks #8391 thru #8397 dated 10/2 thru 10/4/00
$228,395.54
Checks #51673 thru #51764 dated 10 /10 /00
$872,119.62
Disbursements via debits to checkin g account
dated 10/2 thru 1015100
$267.00
Check #8398 dated 10/6/00
$141,048.39
Checks #51767 thru #51848 dated 10/17/00
_ $184,3 80.49
Disbursements via debits to check ng accoUnt
dated 10/06 thru 10/16/00
$1,535,538.07 Total Accounts Payable
PAYROLL
$309,895.79 Payroll Checks and Direct Deposits dated 10/13/00
24,422.68 Payroll Deduction check #80749 thru #80756 dated 10/13/00
$334,318.47 Total Payroll
.$1,869,856.54 GRAND TOTAL
2. Ramsey County Sheriff Fright Farm -Fee Waiver -Boy Scouts Explorer Post #2
Waived the $43.00 temporary food pen fee for food to be sold by the Ramsey County Sheriff
Department Explorer Post #2 at the annual Fright Farm. Monies collected for the food will be
used by the Scouts for uniforms and supplies.
3. Edgerton Park Master Plan and Retaining rauer & Associates to '
g Provide Design Services
Approved retaining Brauer & Associates to provide design services for
g the Edgerton Park Master
Plan.
4. Human Relations Commission Update
Approved receipt of the Maplewood Human Relations Commission
update on the activities they
have undertaken to improve the human relations climate of the
city.
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5. Resolution Authorizing Soccer Grant Application
Approved the following resolution authorizing submittal of a grant application for Ramse
County Soccer Partners Program to light two soccer fields at Hazelwood Park:
RESOLUTION 00 -10 -097
AUTHORIZING SUBMITTAL
OF GRANT APPLICATION FOR RAMSEY COUNTY
SOCCER PARTNERS PROGRAM AND
ACCEPTING ITS TERMS
WHEREAS, the Ramsey County Board of Commissioners has established the Ramsey County
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Soccer Partners Program to accelerate the acquisition and development of youth soccer facilities
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in Ramsey County,
WHEREAS, the City of Maplewood is directly involved in providing soccer ro rams and
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facilities for over 2,600 youth each year,
AND WHEREAS, Ramsey County intends to award matching grants totaling 1 million in 2000
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NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood
Minnesota:
1. The City Council hereby authorizes staff to submit an application for the Ramsey County
SOCCgr p�1�g�S p�'Q�T�'-c'� -viz +.
2. The City hereby accepts the terms of the grant program as set forth in the "Request for
Grant Applications."
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H. PUBLIC HEARINGS:
1. 7:00 P.M. Countryside Volkswagen (1180 Highway 36 East)
Front Setback Variance
Conditional Use Permit
D esign Approval
a. Mayor Cardinal convened the meeting for a public hearing.
b. City Manager Fursman introduced the staff report.
C. Director of Community Development Coleman presented the specifics of the report.
d. Boardmember Matt Ledvina presented the Community Design Review Board report.
ort. g p
e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following persons were heard:
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John Schmelz, 1180 East Highway 36, Owner /Applicant
Chuck Levin, Charles Levin Architects, Architect for the Applicant
Gordon Anderson, 2255 Duluth Street, Maplewood
f. Mayor Cardinal closed the public hearing.
Councilmember Koppen moved to adopt the following resolution approving an 11 -foot front
setback variance for.John Schmelz's ro osed addition to the Count side Volkswa en
showroom at 1180 Hig_hwa, 36:
RESOLUTION 00 -10 -098
VARIANCE RESOLUTION
WHEREAS, Mr. John Schmelz, of Countryside 'Volkswa en/Saab � applied for a variance from
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the zoning ordinance.
WHEREAS, this variance applies to 1180 Highway 36 East. The legal description is:
The west 105.00 feet of the east 135.00 feet of the north 30.00 feet of Block 10, Clifton Addition
and vacated street accruing.
The east 240.00 feet of Block 15, Clifton Addition, except the south 30.00 feet lying west of the
east 135.00 feet thereof. Together with that part of vacated Cope Avenue accruing.
The east 240.00 feet of that part of Block 16, Clifton Addition, lying southerly of State Trunk
Highway Number 36.
The west 110.00 feet of that part of Block 17, Clifton Addition, lying southerly of State Trunk
Highway Number 36.
The west 110.00 feet of Block 14, Clifton Addition, together with that part of vacated Cope
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Avenue accruing.
The west 225.00 feet of east 255.00 feet of Block 10, Clifton Addition, together with that p art of
vacated Duluth Street accruing, except the south 174.00 feet and except the north 30.00 feet
thereof.
WHEREAS, Section 36- 28(c)(6)(a) requires buildings to be setback 30 feet from a front property
line.
WHEREAS, the applicant is proposing to construct his building addition with a 19 -foot and a 22-
foot front setback.
WHEREAS, this requires a variance of eleven feet.
WHEREAS, the history of this variance is as follows:
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1. On September 19, 2000, the community design review board recommended that the city
council approve this variance.
2. The city council held a public hearing on October 23, 2000. City staff published a notice
in the Maplewood Review and sent notices to the surrounding property owners as
required by law. The council gave everyone at the hearing an opportunity to speak and
present written statements. The council also considered reports and recommendations
from the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described
variance for the following reasons:
1. The proposed setback would be compatible with the neighboring Ember's Restaurant
which is set back 20 feet from the front lot line. The majority of the proposed VW
building front elevation would have a 22 -foot setback .and the entrance vestibule would
be set back 19 feet.
2. The proposed building addition would create less visual impact than the approved
Menard's building addition to the west that would meet the 30 -foot front setback
requirement.
This approval is subject to the applicant or contractor installing a landscape area on the north side
of the proposed addition that equals at least half the distance from the face of the building to
property line.
Councilmember Koppen moved to adopt the following resolution approving _a revision to the
conditional use permit for John Schmelz at Countryside Volkswagen to add onto the Volkswagen
showroom at 1180 Highwa 36:
RESOLUTION 00 -10 -099
CONDITIONAL USE PERMIT REVISION RESOLUTION
WHEREAS, John Schmelz applied for a conditional use permit revision to add onto the
Countryside Volkswagen building.
WHEREAS, this permit applies to Countryside Volkswagen at 1180 Highway 36 East. The legal
description is:
Subject to roads and easements; the West 110 feet of Blocks 14 and 17 and the East 240 feet of
Blocks 15 and 16, Clifton Addition in Section 9, Township 29, Range 22, Ramsey County, and
Except the North 30 feet; and except the South 174 feet, the West 225 feet of the East 255 feet of
Block 10 and also the West 105 feet of the East 135 feet of the North 30 feet of Block 10 Clifton
Addition in Section 9, Township 29, Range 22, Ramsey County.
WHEREAS, the history of this conditional use permit is as follows:
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1. On September 19, 2000, the community design review board recommended that the city
council approve this permit.
2. On October 23, 2000, the city council held a public hearing. The city staff published a
notice in the paper and sent notices to the surrounding property owners. The council gave
everyone at the hearing a chance to speak and present written statements. The council
also considered reports and recommendations of the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described
conditional use permit revision, because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance
to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes,
water or air pollution, drainage, water, run -off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
9. The use would cause minimal adverse environmental effects.
10. There would not be a significant affect on the development of the parcel as zoned.
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city. The director of
community development may approve minor changes.
2. The construction of the proposed addition must be started within one year of council
approval or the approval for this addition shall end. The council may extend this deadline
for one year.
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3. The city waives the required number of parking spaces, provided that all vehicles shall be
parked on a paved parking lot. (This is a code requirement.) If the property owner
chooses to continue parking cars in the back lot, he shall pave it to comply with city code.
The property owner shall submit a paving plan to staff for approval. This plan shall
include a detailed grading /drainage plan showing runoff calculations for the expanded
parking area, along with recommendations by the Watershed District. Curbing may be
waived if the city council in conjunction with the city engineer determines that it
improves stormwater quality.
4. The property owner shall install and maintain screening along all south lot lines to meet
the city code. The community design review board must review the screening plan.
5. There shall be no vehicle access, except emergency vehicles, to or from Duluth Street.
6. The' city council shall review this permit in one. year.
Seconded by Mayor Cardinal Ayes - all
Councilmember Koppen moved to approve the plans, date - stamped August 7, 2000, for the
proposed building addition to Countrvside Volkswagen, 1180 Highwav 36. Approval is subject
to the property owner doing the following.
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. Paving and curbing the back lot if they wish to keep parking on the grass (code
requirement). The parking lot shall be at least 20 feet from any residential property and
five feet from any nonresidential property. The applicant shall submit a paving, grading
and drainage plan to staff showing runoff calculations for the expanded parking lot.
Curbing maybe waived if the city council approves the curbing -code change and if the
city determines that waiving the curbing would improve stormwater quality.
3. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or
welfare.
b. The city receives cash escrow or an irrevocable letter of credit for the required
work. The amount shall be 200 percent of the cost of the unfinished work. Any
unfinished landscaping shall be completed by June 1 if the building is occupied in
the fall or winter, or within six weeks of occupancy if the building is occupied in
the spring or summer.
C. The city receives an agreement that will allow the city to complete any unfinished
work.
4. All work shall follow the approved plans. The director of community development may
approve minor changes.
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5. The applicant shall provide a landscape area on the north side of the proposed addition at
least equal to half the distance from the face of the building to the property line.
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6. The applicant or contractor shall remove the fencing directly in front of the building.
Seconded by Mayor Cardinal Ayes - all
2. 7:20 P.M. (7:34 P.M.) Emma's Place (NW Corner of County Road B and Van Dyke Street)
Conditional Use Permit (CUP)
Design Approval
a. Mayor Cardinal convened the meeting for a public hearing.
b. City Manager Fursman introduced the staff report.
C. Director of Community Development Coleman resented the specifics of the report.
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d. Boardmember and Commissioner Matt Ledvina presented the specifics of the
Community Design Review Board report and the Planning Commission report.
e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following persons were heard:
Nelda Rhoades Clarke, Emma's Place, Applicant
Terri Cermak, Cermak Rhoades Architects, Architect for Applicant
Sue Bj ork, 1849 East County Road B, Maplewood
Mary Claire Ryan, 593 Sterling Street South, Maplewood
Brian Alton, 951 Grand Avenue, St. Paul, Attorney for the Developer
Rod Johnson, 1935 East Larpenteur Avenue, Maplewood
Joan Elton, 2685 East Minnehaha Avenue, Maplewood
David Elton, 2685 East Minnehaha Avenue, Maplewood
Lon Sweeney, 934 Evar Street North, Maplewood
Donna Brown, 1341 Pearson Drive, Maplewood
Florence Sprague, 1890 Furness Street, Maplewood
Cheryl Dobervich, 2523 Stillwater Road, Maplewood
Margarert Chalkline, 1863 East County Road B, Maplewood
Sarah Standefer, 10080 Hadley Avenue North, White Bear Lake
Miriam Tschida, 2230 Van Dyke Street, Maplewood
Roy Hardwick, 2182 Van Dyke Street, Maplewood
Nelda Rhoades Clarke, second appearance
f. Mayor Cardinal closed the public hearing.
Councilmember Koppen moved to adopt the following resolution approving a conditional use
permit for a 13 -unit townhouse develo ment t the northwest corner of County Road B and Van
Dvke Street:
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RESOLUTION 00 -10 -100
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Ms. Nelda Rhoades Clarke, of the Emma Norton Residence, applied for a
conditional use permit to build a 13 -unit townhome development known as Emma's Place.
WHEREAS, this permit applies to the property at the northwest corner of County Road B and
Van Dyke Street. The legal description is:
THE EAST 332.50 FEET OF LOTS 1 AND 2, TOGETHER WITH THAT PORTION OF THE
VACATED ALLEY THAT ACCRUED TO SAID LOTS 1 AND 2 BY REASON OF THE
VACATION THEREOF AND TOGETHER WITH THAT PART OF VACATED
SANDHURST DRIVE THAT ACCRUED TO SAID LOT 1 BY REASON OF THE
VACATION THEREOF LYING EASTERLY OF A LINE 332.50 FEET WESTERLY OF AND
PARALLEL WITH THE EASTERLY LINE OF SAID LOTS 1 AND 2 ALL IN BLOCK 29,
SMITH AND TAILOR'S ADDITION TO NORTH ST. PAUL, ACCORDING TO THE
RECORDED PLAT THEREOF, AND SITUATED IN RAMSEY COUNTY, MINNESOTA.
WHEREAS, the history of this conditional use permit is as follows:
1. On October 2, 2000, the planning commission recommended that the city council
approve this permit.
2. On October 23 2000, the city council held a public hearing. City staff published a notice
in the paper and sent notices to the surrounding property owners. The council gave
everyone at the hearing a chance to speak and present written statements. The council
also considered reports and recommendations from the city staff and planning
commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described
conditional use permit, because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the city's comprehensive plan and code of ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance
to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes,
water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
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6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city. The director of
community development may approve minor changes.
2. The proposed construction must be substantially started within one year of council
approval or the permit shall become null and void. The council may extend this deadline
for one year.
3. The city council shall review this permit in one year.
4. The property owner shall see that the site is well maintained and properly managed.
Seconded by Councilmember Wasiluk Ayes - all
Councilmember Koppen said that the design approval should include the following: to work
with staff regarding adding shutters, window grids and dormers, and /or staggerin g the setback of
the units on the County Road B side of the building.
Councilmember Koppen moved to approve the plans date - stamped September 25, 2000 for the
proposed Emma's Place townhome development at the northwest corner of County Road B and
Van Dvke Street. Approval is subi ect to the following conditions:
1. Repeat this review in two years if the city has not issued a building permit for this
proj ect.
2. Complete the following before the city issues a building permit:
a. Have the city engineer approve the final construction and engineering plans.
These plans shall include grading, drainage, sidewalk, utility, driveway, parking
lot and erosion control plans. These plans shall meet the following conditions:
(1) The erosion control plan shall be consistent with the city code.
(2) The grading plan shall include building, floor elevation and contour
information for the land that the construction will disturb.
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(3) All the parking areas and driveways shall have continuous concrete curb
and gutter.
b. The fire marshal shall review and approve the site and landscape plans to make
sure that fire-safety access needs would be met.
C. Submit the following for staff approval:
(1) Revised building plans and elevations that include (but not limited to)
adding shutters, window grids and dormers in the roof area, staggering the
setback of the units from County Road B and having the second floor of
the units extend out past the first floor at least one foot (to breakup the
vertical face or wall of the building).
(2) Alawn - irrigation plan showing the location of sprinkler heads.
(3) A site lighting plan showing the light spread and fixture design. The light
fixtures must have concealed lenses and bulbs to properly shield glare
from the adjacent street right -of -ways and the nearby homes and
residential properties.
d. Have the Saint Paul Regional. Water Services (SPRWS) approve the utility plans.
3. Complete the following before occupying the buildings:
a. Replace property irons that are removed because of this construction.
b. Restore and sod damaged boulevards.
C. Install ahandicap- parking sign for each handicap - parking space and addresses on
the buildings (subject to city staff approval).
d. Install and taper the concrete sidewalk along Van Dyke Street to match the
driveway.
e. Install and maintain all required landscaping and an in- ground lawn irrigation
system for all landscaped areas (code requirement),
f. Screen any roof -top mechanical equipment that would be visible from any
neighborhood homes that may be placed on the commons building.
g. Install continuous concrete curb and gutter along all driveways and around all
open parking stalls.
h. Install on -site lighting for security and visibility that follows the approved site
lighting plan. All exterior lighting shall follow the approved lighting plan that
shows the light spread and fixture design. The light fixtures must have concealed
10 -23 -00 11
lenses and bulbs to properly shield glare from the adjacent street right -of -ways
and the nearby homes and residential properties.
i. The developer or contractor shall:
(1) Complete all grading for the site drainage, complete all public
improvements and meet all city requirements.
(2) Place temporary orange safety fencing and signs at the grading limits.
(3) Remove any debris or junk from the site.
4. If any required work is not done, the city may allow temporary occupancy if
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a. The city determines that the work is not essential to the ublic health safety p � Y or
welfare.
b. The city receives cash escrow or an irrevocable letter of credit for the required
work. The amount. shall be 200 percent of the cost of the unfinished work. Any
unfinished landscaping shall be completed by June 1 if the building is occupied in
the fall or winter, or within six weeks of occupancy if the building s occupied in
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the spring or summer.
C. The city receives an agreement that will allow the city to complete any unfinished
work.
5. All work shall follow the approved plans. The director of community development may
approve minor changes.
Seconded by Councilmember Wasiluk Ayes - all
I. AWARD OF BIDS
None
J. UNFINISHED BUSINESS
None
K. NEW BUSINESS
None
L. VISITOR PRESENTATIONS
None
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M. COUNCIL PRESENTATIONS
1. Food Handling - Mayor Cardinal said he had seen an article in the paper about problems in
restaurants with poor hygiene, etc. and asked staff how the city handles any p roblems of this
nature for the city and if there are any records that can be made available to concerned citizens.
Director of Community Development Coleman said that the city has an Environmental Health
Official who makes inspections to all commercial restaurants and anyone who has a food license
gets inspected at least once per year and often up to three times Y
er ear. She indicated that
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records are kept on all those inspections.
2. Partnership - Councilmember Wasiluk said that the Red Ribbon Parade on October 7th was well
attended and fun, and on behalf of the Partnership she thanked the groups and individuals who
participated in the event.
3. AMM - Councilmember Wasiluk said that she has been attending the Association of
Metropolitan Municipalities General Government and Transportation Committee meetings. She
the AMM lobbies legislators in the state to share concerns from the cities. She wanted to
encourage the Mayor and other councilmembers to attend the AMM annual meeting.
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4. Bruentrup Farm - Councilmember Wasiluk said she attended the Bruentrup Farm fundraiser and
she said it was very successful and that the Maplewood Historical Society raised $1,200.
5. Fire Stations - Councilmember Wasiluk said she attended all the fire station open houses and that
some of them were more attended than others. She invited everyone on Halloween to stop by
their local fire station and have a treat.
N. ADMINISTRATIVE PRESENTATIONS
None
O. ADJOURNMENT
Councilmember Wasiluk moved to adjourn the meetin at 8:37 P.M.
Seconded by Councilmember Allenspach Ayes - all
Karen E. Guilfoile, City Clerk
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