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HomeMy WebLinkAbout06-08-2009MINUTES MAPLEWOOD CITY COUNCIL 6:30 p.m., Monday, June 8, 2009 Council Chambers, City Hall Meeting No. 12-09 Em C. Q E. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 6:50 p.m. by Mayor Longrie. PLEDGE OF ALLEGIANCE ROLL CALL Diana Longrie, Mayor Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present John Nephew, Councilmember Present Will Rossbach, Councilmember Present APPROVAL OF AGENDA The following items were added to the agenda by councilmembers: Mayor Longrie had additions for Council presentations. H2. Citizens Forum, June 6, 2009 H3. First Tier Commission Meeting H4. Mr. Antonen added Ramsey County Ground Water Protection Plan public hearing Mayor Longrie recommended moving 14. to the first item of Unfinished Business in order to have more council discussion about the points raised in an email by Ms. Ginny Yingling. Councilmember Hjelle pulled H1. the Reduction of Council Benefits. He requested that it be added to the June 22, 2009, City Council Agenda under New Business. Councilmember Nephew moved to approve the agenda as amended. Seconded by Councilmember Hjelle Ayes — All The motion passed. APPROVAL OF MINUTES Approval of May 28, 2009, City Council Workshop Minutes Councilmember Nephew moved to approve the May 28, 2009, City Council Workshop Minutes as submitted. Seconded by Councilmember Hjelle. Ayes — Mayor Longrie, Councilmember Hjelle, Nephew & Rossbach Abstain — Councilmember Juenemann June 8, 2009 City Council Meeting Minutes The motion passed. Approval of May 28, 2009, City Council Meeting Minutes Councilmember Nephew had a correction on page 2 of minutes, under Approval of May 11, 2009, City Council Meeting Minutes it should say Seconded by Councilmember Rossbach Councilmember Juenemann had a correction on page 6, the motion says less the assessments and it should say less the objections Councilmember Nephew moved to approve the May 28, 2009, City Council Meeting Minutes as amended. Seconded by Councilmember Rossbach. Ayes — All The motion passed. F. VISITOR PRESENTATIONS — PART I Dave Schilling, 1955 Greenbrier Street, Maplewood. Mr. Schilling expressed concerns about grants that the city has applied for and asked what would happen if the grant funds ran out. Mr. Schilling discussed issues of mistrust with the smoke task force. 2. John Wykoff, 2345 Maryland Avenue East, Maplewood. Discussed his retaining wall that is failing along with the condition of the driveway and garage and whether or not the city would replace it because he felt the retaining wall was installed incorrectly. G. ADMINISTRATIVE PRESENTATIONS None. H. COUNCIL PRESENTATIONS (Moved to the end of the meeting) Reduction of Council Wages and Benefits — Councilmember Hjelle (Councilmember Hjelle removed this item from the agenda and requested that it be added to the June 22, 2009, agenda under New Business) APPOINTMENTS AND PRESENTATIONS Swearing In of Police Officers Daniel Martin and Bradley Rezny a. Maplewood Chief, Dave Thomalla gave the presentation and turned the swearing in and oath of office over to Mayor Longrie. b. Mayor Longrie read the oath of office to Officers Daniel Martin and Bradley Rezny. C. Family members of Officer Martin and Officer Rezny pinned their badges on. 2. Resolution of Appreciation for Linda Olson CDRB Councilmember Nephew moved to approve the resolution of appreciation for board member Linda Olson_ June 8, 2009 2 City Council Meeting Minutes RESOLUTION 09 -06 -197 RESOL UTION OF APPRECIATION WHEREAS, Linda Olson has been a member of the Maplewood Community Design Review Board for eight years, since March 26, 2001, until May 12, 2009, and has served faithfully in that capacity; and WHEREAS, the Community Design Review Board has appreciated her experience, insights and good judgment; and WHEREAS, Ms. Olson has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Olson has shown dedication to her duties and has consistently contributed her leadership and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBYRESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Linda Olson is hereby extended our gratitude and appreciation for her dedicated service. Passed by the Maplewood City Council on June 8, 2009 Diana Longrie, Mayor Passed by the Maplewood Community Design Review Board on May 26, 2009 Chairperson Attest: Karen Guilfoile, City Clerk Seconded by Councilmember Juenemann. Ayes — All The motion passed. 3. Resolution of Appreciation for John Demko CDRB Councilmember Nephew moved to approve the resolution of appreciation for board member John Demko. RESOLUTION 09 -06 -198 RESOL UTION OF APPRECIATION WHEREAS, John Demko has been a member of the Maplewood Community Design Review Board for two years, since February 26, 2007, until May 12, 2009, and has served faithfully in that capacity; and June 8, 2009 3 City Council Meeting Minutes WHEREAS, the Community Design Review Board has appreciated his experience, insights and good judgment; and WHEREAS, Mr. Demko has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Demko has shown dedication to his duties and has consistently contributed his leadership and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBYRESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that John Demko is hereby extended our gratitude and appreciation for his dedicated service. Passed by the Maplewood City Council on June 8, 2009 Diana Longrie, Mayor Passed by the Maplewood Community Design Review Board on May 26, 2009 Chairperson Attest: Karen Guilfoile, City Clerk Seconded by Mayor Longrie. Ayes — All 4. Approval of Fish Creek Natural Area Greenway Ad -Hoc Commission Appointees (Moved to K1. Unfinished Business) J. PUBLIC HEARINGS 1. County Road D Street Improvements (McKnight to Lydia), Project 08 -20 a. Assessment Hearing b. Resolution Adopting Assessment Roll C. Resolution Receiving Bids and Awarding Construction Contract i. City Engineer, Assistant Public Works Director, Michael Thompson gave the presentation and answered question of the council. ii. Assistant City Manager, Public Works Manager, Chuck Ahl answered questions of the council. Mayor Longrie opened the public hearing. 1. Judy Garscia, 2280 County Road D East, Maplewood. (spoke twice) 2. Marcelina Rumbo, 2354 County Road D East, Maplewood. 3. Ordell Vanoverbeke, 3015 Bellaire Avenue North, Maplewood. June 8, 2009 4 City Council Meeting Minutes Mayor Longrie closed the public hearing. Councilmember Nephew moved to approve the resolution adopting the assessment roll for County Road D Street Improvements, City Project 08 -20 less the objections received during the public hearing. Council approved a two year blanket deferral before the city collects on the assessments as discussed at the council meeting. RESOLUTION 09 -06 -199 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on May 11, 2009, calling for a Public Hearing, the assessment roll for the County Road D Street Improvements, City Project 08 -20, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: a. Parcel 01.29.22.21.0099 — Thomas Gamble; 2484 County Road D East It is currently proposed that the property be assessed for 1 unit (street and storm sewer). Mr. Gamble is requesting that the assessment be cancelled due to financial hardship. b. Parcel 01.29.22.22.0097 — Marcelina Rumbo; 2360 County Road D East It is currently proposed that the property be assessed for 1 unit (street and watermain). Ms. Rumbo is requesting that the assessment be cancelled due to financial hardship. c. Parcel 01.29.22.22.0099 — Marcelina Rumbo; 2354 County Road D East It is currently proposed that the property be assessed for 1 unit (street and watermain). Ms. Rumbo is requesting that the assessment be cancelled due to financial hardship. d. Parcel 01.29.22.22.0001 — David Seidel; 2370 County Road D East It is currently proposed that the property be assessed for 1 unit (street and storm sewer). Mr. Seidel is requesting a senior citizen deferment. e. Parcel 01.29.22.21.0079 — Donna McCormack; 2384 County Road D East It is currently proposed that the property be assessed for 1 unit (street and storm sewer). Ms. McCormack is requesting a senior citizen deferment. Parcel 01.29.22.21.0102 — Kendall Cook; 3069 Bellaire Avenue It is currently proposed that the property be assessed for 1 unit (street and storm sewer). Mr. Cook is requesting a deferment due to financial hardship. g. Parcel 01.29.22.21.0105 — Shawn Themmes; 2429 Gall Avenue It is currently proposed that the property be assessed for 1 unit (street and storm sewer). Mrs. Themmes is requesting that the assessment be cancelled due to financial hardship. h. Parcel 01.29.22.22.0061 — Judy Garscia; 2280 County Road D East It is currently proposed that the property be assessed for 1 unit (watermain, street, and storm sewer). Ms. Garscia is requesting that the assessment be cancelled due to financial hardship. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: June 8, 2009 5 City Council Meeting Minutes 1. That the City Engineer and City Clerk are hereby instructed to review the objections received and report to the City Council at the regular meeting on June 22, 2009, as to their recommendations for adjustments. 2. The assessment roll for the County Road D Street Improvements as amended, without those property owners' assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2012 and shall bear interest at the rate of 5.4 percent per annum beginning June 8, 2011. To the first installment shall be added interest on the entire assessment from June 8, 2011, until December 31, 2011. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than October 1, 2011, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid on or before July 8, 2011; and they may, at any time after October 1, 2011, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before October 15 or interest will be charged through December 31 of the next succeeding year. 5. The city engineer and city clerk shall forthwith after October 1, 2009, but no later than October 15, 2009, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by the council on this 8 th day of June 2009. Seconded by Councilmember Rossbach. Ayes - All The motion passed. Councilmember Nephew moved to approve the resolution for the County Road D Street Improvements, City Project 08 -20 receiving the Bids and Awarding the Construction Contract to T.A. Schifsky & Sons for $712,665.12. RESOLUTION 09 -06 -200 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of T.A. Schifsky & Sons, Inc., which includes the base bid only, in the amount of $712,665.12 is the lowest responsible bid for the construction of County Road D Street Improvements — City Project 08 -20, and the mayor and clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. Adopted by the council on this 8 th day of June, 2009. June 8, 2009 6 City Council Meeting Minutes Seconded by Councilmember Juenemann. Ayes — All The motion passed K. UNFINISHED BUSINESS 4. Approval of Fish Creek Natural Area Greenway Ad -Hoc Commission Appointees a. Environmental Planner, Shann Finwall gave the report and answered questions of the council. b. City Manager, James Antonen answered questions of the council. 1. Ralph Sletten, 2747 Clarence Street North, Maplewood. (spoke twice) 2. Elizabeth Sletten, 2747 Clarence Street North, Maplewood. 3. Ron Cockriel, 943 Century Avenue, Maplewood. (spoke twice) Councilmember Rossbach moved to approve the Ad -Hoc Commission Appointees. Carolyn Peterson, Ginny Yingling, Ron Cockriel, John Moriarty, Cliff Aichinger, Ginny Gaynor and one resident from south Maplewood that has not yet been appointed. Seconded by Councilmember Juenemann. Ayes — All The motion passed. Carsgrove Meadows Area Street Improvements, Project 08 -10, Resolution Adopting Revised Assessment Roll a. City Engineer, Deputy Public Works Director, Michael Thompson gave the report and answered questions of the council. Councilmember Nephew moved to approve the resolution to adopt the revised assessment roll for the Carsarove Meadows Area Street Improvements. Proiect 08 -10. RESOLUTION 09 -06 -201 ADOPTING REVISED ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on May 28, 2009, the assessment roll for the Carsgrove Meadows Area Street Improvements, City Project 08 -10, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, ten (10) property owners filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. Parcel 09.29.22.21.0009 — Dorothy Heckmann; 2579 Cypress Street N It is currently proposed that the property be assessed for 2 units (street and storm sewer) since it currently consists of 1 undeveloped residential lot and 1 developed residential lot. Ms. Heckmann is requesting that the assessment for the undeveloped residential lot be deferred since there are no plans to develop the lot. 2. Parcel 09.29.22.21.0010 — Cha Tou Thao; 2571 Cypress Street N Mr. Cha Tou Thao is objecting to the assessment of the property due to financial hardship and does not believe the street reconstruction is warranted at this time. June 8, 2009 7 City Council Meeting Minutes 3. Parcel 09.29.22.22.0042 — Flete W. Gray; 2585 Forest Street N It is currently proposed that the property be assessed for 1 unit (street and storm sewer). Mr. Gray is objecting to the assessment and is requesting a revision of assessment. Mr. Gray states that in the summer /fall of 2007 the City of Maplewood came into his backyard to fix the existing storm sewer line that runs through his back yard. The city extended the existing storm sewer line and filled in the existing ditch. Mr. Gray does not believe he should be assessed for the inspection of the storm sewer that is 2 years old. Mr. Gray is requesting a revision of the assessment to exclude the storm sewer assessment. 4. Parcel 09.29.22.21.0051 — William G. Goff II; 1000 County Road C East Mr. Goff is objecting to the assessment of the property and requesting cancellation of the assessment. Mr. Goff states that the property was previously assessed for street improvements on County Road C East and should not be assessed twice as it would cause a financial hardship. Mr. Goff states he has been out of work for 6 months. 5. Parcel 09.29.22.21.0032 — Hoa B Tieng; 967 Connor Avenue E Mr. Hoa B Tieng is objecting to the assessment of the property and requesting deferral of assessment. Mr. Hoa B Tieng states that the cost is too expensive for homeowners and that the city will also benefit from the improvements and should carry some if not all of the costs. 6. Parcel 09.29.22.22.0014 — William S. Halloran; 821 Palm Court E Mr. Halloran is objecting to the assessment of the property and requesting deferral of assessment. Currently the property is undeveloped and Mr. Halloran states that there are no plans to build on the property. 7. Parcel 09.29.22.23.0025 — William J Sievers; 0 Forest Street E Mr. Sievers is objecting to the assessment of the property and requesting deferral of assessment. Currently the property is undeveloped and Mr. Sievers states that there are no plans to improve the property. 8. Parcel 09.29.22.22.0028 — Anna Rabcevich; 873 Connor Court E Ms. Rabcevich is objecting to the assessment of the property and requesting a revision of assessment. Ms. Rabcevich states that city taxes should be used to pay for the roads, that the city should save up money before starting road reconstruction, and for the past 20 years there has been limited, poor conservation and maintenance of the roads. Ms Rabcevich states that she is a semi - retired widow with a son in college. 9. Parcel 09.29.22.22.0035 — Heidi Severson; 926 Palm Circle Ms. Severson is objecting to the assessment of the property and requesting a revision of assessment. Ms. Severson conveyed that the assessment is too much, that they are paying some of the highest taxes in Maplewood, the property is one of the smallest lots in the subdivision, and that the assessment should be reduced or made free. 10. Parcel 09.29.22.22.0032 —William Sheahan; 913 Connor Court E Mr. Sheahan is requesting clarification if the assessment cost includes restoration after the construction and if there are any provisions for wheelchair accessibility. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 6. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Carsgrove Meadows Area Street Improvements, Project 08 -10: June 8, 2009 8 City Council Meeting Minutes Parcel 09.29.22.21.0009 — Dorothy Heckmann; 2579 Cypress Street N Ms. Heckmann is requesting that the assessment for the undeveloped residential lot be deferred based on that there are no plans to develop the lot. Staff recommendation is to grant deferral (15 years) upon approval of necessary paperwork. If the property remains undeveloped during the entire 15 year deferral time period the assessment will be cancelled. If at any point during the 15 year deferral period the lot is developed the assessment would become active. 2. Parcel 09.29.22.21.0010 — Cha Tou Thao; 2571 Cypress Street N Mr. Cha Tou Thao is objecting to the assessment of the property due to financial hardship and does not believe the street reconstruction is warranted at this time. Staff recommendation is to deny cancellation of assessment and grant a senior citizen /financial hardship deferral (15 year) upon approval of necessary paperwork. After the 15 year deferral time period the assessment would become due in total with interest. 3. Parcel 09.29.22.22.0042 — Flete W. Gray; 2585 Forest Street N Mr. Gray is objecting to the assessment and is requesting a revision of the assessment to exclude the storm sewer assessment. Staff recommendation is to deny revision of the assessment to exclude the storm sewer assessment. Based on current policy the storm sewer assessment is a one time assessment on all Maplewood properties for project related storm sewer improvements. There has been no previous storm assessment against this property. 4. Parcel 09.29.22.21.0051 — William G. Goff II; 1000 County Road C East Mr. Goff is objecting to the assessment and is requesting cancellation of the assessment. Staff recommendation is to grant cancellation of the street assessment upon receiving necessary paperwork and record of past street assessment within the last 35 years from Mr. Goff. Staff recommendation is to deny cancellation of the storm sewer. Based on current policy the storm sewer assessment is a one time assessment on all Maplewood properties for storm sewer improvements for which this property has not been assessed for in the past. 5. Parcel 09.29.22.21.0032 — Hoa B Tieng; 967 Connor Avenue E Mr. Hoa B Tieng is objecting to the assessment of the property and requesting deferral of assessment. Staff recommendation is to grant a senior citizen /financial hardship deferral (15 year) upon approval of necessary paperwork. After the 15 year deferral time period the assessment would become due in total with interest. 6. Parcel 09.29.22.22.0014 — William S. Halloran; 821 Palm Court E Mr. Halloran is requesting that the assessment for the undeveloped residential lot be deferred because there are no plans to develop the lot. Staff recommendation is to grant deferral (15 years) upon approval of necessary paperwork. If the property remains undeveloped during the entire 15 year deferral time period the assessment will be cancelled. If at any point during the 15 year deferral period the lot is developed the assessment would become active. 7. Parcel 09.29.22.23.0025 — William J Sievers; 0 Forest Street E Mr. Sievers is requesting that the assessment for the undeveloped residential lot be deferred based on that there are no plans to develop the lot. Staff recommendation is to grant deferral (15 years) upon approval of necessary paperwork. If the property remains undeveloped during the entire 15 year deferral time period the assessment will be cancelled. If at any point during the 15 year deferral period the lot is developed the assessment would become active. 8. Parcel 09.29.22.22.0028 — Anna Rabcevich; 873 Connor Court E Ms. Rabcevich is objecting to the assessment of the property and requesting a revision of assessment. Staff recommendation is to deny revision of the assessment. The assessment is in accordance with the City of Maplewood's 1999 Pavement Management Policy at the June 8, 2009 9 City Council Meeting Minutes amount set per unit by city council for the 2009 construction season. The current policy is a "pay as you use" system whereby selling bonds is the method to finance capital improvements. 9. Parcel 09.29.22.22.0035 — Heidi Severson; 926 Palm Circle Ms. Severson is objecting to the assessment of the property and requesting a revision of assessment. Staff recommendation is to deny revision of the assessment. The assessment is in accordance with the City of Maplewood's 1999 Pavement Management Policy at the amount set per unit by city council for the 2009 construction season. 10. Parcel 09.29.22.22.0032 —William Sheahan; 913 Connor Court E Mr. Sheahan is requesting clarification if the assessment cost includes restoration after the construction and if there are any provisions for wheelchair accessibility. Mr. Sheadhan did not indicate any intentions of a deferral, revision, or cancellation of assessment. Clarification was provided to Mr. Sheahan at the May 28, 2009 assessment hearing by staff. No action is needed. 7. The assessment roll for the Carsgrove Meadows Area Street Improvements as amended, is hereby accepted, a copy of which is attached hereto and made a part hereof. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 8. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2010 and shall bear interest at the rate of 5.4 percent per annum form the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2009. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 9. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than October 1, 2009, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after October 1, 2009, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before October 15 or interest will be charged through December 31 of the next succeeding year. 10. The city engineer and city clerk shall forthwith after October 1, 2009, but no later than October 15, 2009, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by the council on this 8 th day of June 2009. Seconded by Councilmember Juenemann. Ayes — All The motion passed. June 8, 2009 10 City Council Meeting Minutes L. NEW BUSINESS 1. Authorization to Make Budget Adjustment for Project 03 -15 to Accommodate Conduit Installation a. IT Director, Mychal Fowlds gave the report and answered questions of the council. b. Assistant City Manager, Public Works Director, Chuck Ahl answered questions of the council. C. City Engineer, Deputy Public Works Director, Michael Thompson answered questions of the council. Councilmember Rossbach moved to approve authorization to make budget adjustments to Project 03 -15 up to and not to exceed $50,000 dependent on the final project costs to accommodate conduit installation. Seconded by Councilmember Juenemann. The motion passed. M. CONSENT AGENDA Ayes — Councilmembers Juenemann, Nephew & Rossbach Nays — Mayor Longrie, Councilmember Hjelle 1. Councilmember Hjelle moved to approve items 1 & 2. Seconded by Councilmember Nephew. Ayes — All The motion passed. 2. Councilmember Juenemann m oved to approve items 3 & 4. Seconded by Councilmember Hjelle. Ayes — All The motion passed. 1. Approval of Claims Councilmember Hjelle moved Approval of Claims. ACCOUNTS PAYABLE: $ 477,346.72 $ 2,038,608.88 $ 174,794.95 Checks # 78457 thru # 78510 Dated 05/19/09 thru 05/26/09 Disbursements via debits to checking account Dated 05/19/09 thru 05/22/09 Checks # 78511 thru # 78555 Dated 06/02/09 thru 06/02/09 $ 136,996.22 Disbursements via debits to checking account dated 05/22/09 thru 05/29/09 $ 2,827,746.77 Total Accounts Payable June 8, 2009 City Council Meeting Minutes 11 PAYROLL $ 492,373.96 Payroll Checks and Direct Deposits dated 05/29/09 $ 460.00 Payroll Deduction check #1007249 dated05 /29/09 $ 492,833.96 Total Payroll $ 3,320,580.73 GRAND TOTAL Seconded by Councilmember Nephew. Ayes — All The motion passed. 2. Ferndale- Geranium Area Street Improvements, Project 07 -14, Resolution Approving Final Payment and Acceptance of Project (Includes Change Order No. 4) Councilmember Hjelle moved to approve the Ferndale- Geranium Area Street Improvements, Project 07 -14, Resolution Approving Final Payment and Acceptance of Project (Including Change Order No. 4). RESOLUTION 09 -06 -197 APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT CITY PROJECT 07 -14 (INCLUDES CHANGE ORDER NO. 4) WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 07 -14, Ferndale Geranium Area Neighborhood Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 07 -14, Change Order No. 4, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Ferndale - Geranium Area Street Improvements, City Project 07 -14, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 4 in the amount of $9,688.84. The revised contract amount is $1,872,186.70. 2. City Project 07 -14 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $1,859,819.87. Final payment to T.A. Schifsky and Sons, Inc., and the release of any retainage or escrow is hereby authorized. Approved this 8 th day of June 2009. June 8, 2009 12 City Council Meeting Minutes Seconded by Councilmember Nephew. Ayes — All The motion passed. 3. Gladstone Area Sidewalk and Trail Improvements, Project 04 -21, Adopt Resolution of Support for STP Application Councilmember Juenemann moved to approve the Gladstone Area Sidewalk and Trail Improvements, Project 04 -21, Adopt Resolution of Support for STP Application. RESOLUTION 09 -06 -203 SUPPORTING FEDERAL SURFACE TRANSPORTATION PROGRAM (STP) FUNDING APPLICATION SUBMITTAL FOR GLADSTONE AREA SIDEWALK AND TRAIL IMPROVEMENTS WHEREAS, the City Council of the City of Maplewood is the official governing body; and WHEREAS, the City of Maplewood is planning to construct a bituminous trail and concrete sidewalk system along Frost Avenue from East Shore Drive to White Bear Avenue; and WHEREAS, the project is consistent with the City of Maplewood's Comprehensive Sidewalk and Trail Master Plan and the Gladstone Alternative Urban Area -wide Review (AUAR); and WHEREAS, the proposed sidewalk and trail improvements provide connectivity within the Gladstone area to the existing Bruce Vento and Gateway Trails; and WHEREAS, the City of Maplewood accepts responsibility for an amount equal to or greater than 20 percent of the eligible project construction and right of way cost, together with the cost for design, administration, right -of -way, and peripheral project costs; and WHEREAS, the City of Maplewood is committed to the operation and maintenance of local trails and sidewalks under the City's jurisdiction for the design life of these improvements; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The Council adopts this Resolution in support of the request for Federal STP funds for the Gladstone Area Sidewalk and Trail Improvements. 2. That a copy of this Resolution be provided to the Metropolitan Council Transportation Advisory Board and Technical Advisory Commission as part of the Gladstone Area Sidewalk and Trail Improvements STP funding application. Approved this 8 th day of June 2009. Seconded by Councilmember Hjelle. Ayes — All The motion passed. June 8, 2009 13 City Council Meeting Minutes 4. Resolution of Support for Maplewood Mall Transit Center Park & Ride Councilmember Juenemann moved to approve the Resolution of Support for Maplewood Mall Transit Center Park & Ride. RESOLUTION 09 -06 -196 RESOLUTION OF SUPPORT OF THE METRO TRANSIT APPLICATION FOR A CONGESTION MITIGATION AND AIR QUALITY GRANT FOR A PARK AND RIDE FACILITY AT THE MAPLEWOOD MALL TRANSIT CENTER PARK & RIDE WHEREAS, Metro Transit is applying for a Congestion Mitigation and Air Quality Grant for the expansion of the Maplewood Mall Transit Center Park & Ride facility; WHEREAS, this transit facility is located at the northeast corner of Southlawn Drive and Beam Avenue in the City of Maplewood; WHEREAS, the proposed expansion of this park and ride facility would benefit the residents of the City of Maplewood as well as those of neighboring communities with their transit needs by reducing congestion and providing needed park and ride opportunities; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council expresses their support of for the Metro Transit application for a Congestion Mitigation and Air Quality grant for the expansion of the Maplewood Mall Transit Center Park & Ride facility at the northeast corner of Southlawn Drive and Beam Avenue. The Maplewood City Council passed this resolution on June 8, 2009. ATTEST: Mayor City Clerk Seconded by Councilmember Hjelle. Ayes — All The motion passed. H. COUNCIL PRESENTATIONS (Moved to the end of the meeting) Reduction of Council Wages and Benefits — ( Councilmember Hjelle removed H1. and requested that it be put on the agenda under New Business for June 22, 2009.) 2. Citizens Forum — Mayor Longrie discussed several items that were brought up at the Citizens Forum on June 6, 2009. Mayor Longrie said at the Citizens Forum several issues were brought up. The first was that a resident felt that any meeting that the city has such as task force meetings or sub committee meetings held at the city hall should be posted so if citizens wanted to know what was happening residents could find information out. Another resident felt it would be helpful to post things on the bulletin board in the front lobby when the various boards and commission would be meeting and when that would run on cable t.v. June 8, 2009 14 City Council Meeting Minutes A Maplewood resident felt that advertising city meetings on the dynamic display sign outside the Maplewood community center would be a good way to advertise and get the word out. Lastly someone suggested that the city put signage by the bike and walking trails so when you are on a trail and you cross a street you know where you are and what street you're crossing. 3. First Tier Committee Meeting - Mayor Longrie said June 11 -13, 2009, is the First Tier Committee Meeting in Mission, Kansas and she will be in attendance. 4. Ramsey County Ground Water Protection Plan public hearing — Mr. Antonen said the Ramsey County Ground Water Protection Plan is holding a public hearing on Wednesday June 17, 2009, at 5:00 at the Marsden Room at the Public Works Building at 1425 Paul Kirkwold Drive at Highway 96 in Arden Hills. N. AWARD OF BIDS None. O. VISITOR PRESENTATIONS — PART II None. P. ADJOURNMENT Mayor Longrie adjourned the meeting at 9:24 p.m. June 8, 2009 15 City Council Meeting Minutes