HomeMy WebLinkAbout2005 06-13 City Council PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, June 13, 2005
Council Chambers, City Hall
Meeting No. 05 -11
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
Acknowledgement of Maplewood Residents Serving the Country
C. ROLL CALL
Mayors Address on Protocol:
"Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work
through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please
familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance.
When you address the council, please state your name and address clearly for the record. All
comments /questions shall be posed to the Mayor and Council. 1 then will direct staff, as appropriate, to answer
questions or respond to comments.'
� �e1 > >: Z 6 P /ems 6] 01 � I I I ki [it d *`
Minutes from the City Council /Manager Workshop -May 23, 2005
Minutes from the City Council Meeting -May 23, 2005
E. APPROVAL OF AGENDA
F. APPOINTMENTS /PRESENTATIONS
2004 Annual Financial Report and Audit
Certificate of Recognition Eagle Scout Badge Award
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and
will be enacted by one motion. If a member of the City Council wishes to discuss an item, that
item will be removed from the Consent Agenda and will be considered separately.
1. Approval of Claims
2. Food Permit Fee Waiver The Donut Family Maplewood Community Center
3. Carnival & Fireworks Fee Waiver Ramsey County Fair
4. Fireworks Fee Waiver Parks & Recreation July 4th Celebration
5. Lawful Gambling License Kristie Larson North Tartan Area Girls Basketball Booster
Club
6. Authorize Acquisition of Tax - Forfeited Property: Parcel 15- 29 -22 -22 -0054 (Caves
Addition Drainage Pond)
7. Donation to Police Department From Sheet Metal Workers Federal Credit Union
8. Appropriation of Funds From Police Services Fund
9. Approval of Water Ski Slalom Course Permit
10. Purchase of Two New Defibrillator Monitors
11. Compliance with Reimbursement Bond Regulations
12. Final Plat Hillside Estates (Springside Drive, west of Sterling Street)
13. Conditional Use Permit (CUP) Review - George's Auto Body (1225 Frost Avenue)
14. Conditional Use Permit (CUP) Review - Beaver Lake Townhouses (Lakewood Drive and
Maryland Avenue)
15. Carlton Street Improvements, Project 03 -22 Resolution for Acceptance of Project
H. PUBLIC HEARINGS
1. 7:00 p.m. County Road D Court Improvement, Project 04 -06 Assessment Hearing
and Resolution for Adoption of the Assessment Roll
2. 7:15 p.m. T.H. 61 East Frontage Road Improvement, Project 04 -25 Assessment
Hearing and Resolution for Adoption of the Assessment Roll
IArI 4-11N111111110 -1IIR
Hazelwood Street Improvements, Project 03- 39 -St. John's Boulevard
Resolution Approving the Revised Project Financing Plan
Resolution Receiving Bids and Awarding Construction Contract
Public Works Building Expansion City Project 03 -19 Resolution for Receipt of Bids
and Award of Construction Contract
UNFINISHED BUSINESS
K. NEW BUSINESS
1. Trout Land Auto Dealerships (Lexus Auto Service Center - Highway 61 and New County
Road D)
Conditional Use Permit
Preliminary Plat Revision
Design Approval Request for Funds for Outside Classification Consultant
2. Rolling Hills Manufactured Home Park (1375 Century Avenue)
Roadway Easement Vacation (Marylake Road west of Century Avenue)
Conditional Use Permit Review
3. Request for Funds for Outside Classification Consultant
4. 2005 -2006 Dispatcher Labor Agreement
5. Capital Improvement Plan for 2006 -2010
6. Water Surcharge
7. Preliminary Approval of Improvement Bond Issue
8. Requests for Proposals (RFP) City Recycling Services
9. Conditional Use Permit (CUP) Revision Liberty Classical Academy (1717 English
Street)
10. Twin Cities Capitol Community Fund Participation Agreement
11. Kenwood Area Street Improvements, Project 05 -16 Resolution Ordering Preparation of
Feasibility Study
12. Gervais Avenue Improvements (Cypress St. to Maplewood Dr.), Project 05 -17
Resolution Ordering Preparation of Feasibility Study
13. Settlement Agreement between City of Maplewood and Schmelz Family, LLC, Pertaining
to Retained Utility Easements over Vacated Cope Avenue & Duluth Street
14. Markham Pond Retaining Wall, City Project 05 -18 Authorize Engineering Investigation
of Wall Failure
L. VISITOR PRESENTATIONS
M. COUNCIL PRESENTATIONS
N. ADMINISTRATIVE PRESENTATIONS
Dispatch Consolidation- Notice of Public Hearing - (Report to be distributed prior to
meeting)
O. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must
be made at least 96 hours in advance. Please call the City Clerks Office at (651) 249 -2001 to make arrangements. Assisted Listening Devices are
also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and
citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the
fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to
one another, keep emotions in check and use respectful language.
Agenda Item D1
Draft -- MINUTES
COUNCIL /MANAGER WORKSHOP
Monday, May 23, 2005
Council Chambers, City Hall
6:00 p.m.
A. CALL TO ORDER
B. ROLL CALL
C.
Q
Robert Cardinal, Mayor
Kathleen Juenemann, Councilmember
Marvin Koppen, Councilmember
Jackie Monahan - Junek, Councilmember
Will Rossbach, Councilmember
Others Present:
Acting City Manager Coleman
Finance Director Faust
Parks and Recreation Director Anderson
REAL Department Director Guilfoile
Human Resource Director Le
Police Chief Thomalla
Fire Chief Lukin
Public Works Director AN
City Attorney Kelly
APPROVAL OF AGENDA
Present
Present
Present
Present
Present
Councilmember Monahan - Junek moved to approve the agenda as submitted.
Seconded by Councilmember Koppen Ayes -All
NEW BUSINESS
Human Resource Budget Presentation
Human Resource Director Le gave the department's 2004 budget recap and projections in
preparation for the upcoming council and management team retreat.
Public Works Budget Presentation
Public Works Director AN gave the department's 2004 budge recap and projections in
preparation for the upcoming council and management team retreat.
E. FUTURE TOPICS
None
F. ADJOURNMENT
With there being no further business the meeting adjourned at 6:55 p.m.
City Council /Manager Workshop 05 -23 -05
Agenda Item D2
DRAFT -- MINUTES
MAPLEWOOD CITY COUNCIL
7:10 P.M. Monday, May 23, 2005
Council Chambers, City Hall
Meeting No. 05 -10
13
A
C.
A
CALL TO ORDER:
A meeting of the City Council was held in the Council Chambers, at the City Hall, and was
called to order at 7:10 P.M. by Mayor Cardinal.
PLEDGE OF ALLEGIANCE
ROLL CALL
Robert Cardinal, Mayor Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
Jackie Monahan - Junek, Councilmember Present
Will Rossbach, Councilmember Present
APPROVAL OF MINUTES
1. Minutes from the Council /Manager Workshop, May 02, 2005
Councilmember Juenemann moved to approve the minutes from the May 02, 2005 City
Council /Manager workshop as presented.
Seconded by Councilmember Rossbach Ayes -Mayor Cardinal, Councilmembers
Juenemann, Koppen and Rossbach
Abstain - Councilmember Monahan -Junek
2. Minutes from Council /Manager Workshop -May 02, 2005
Councilmember Juenemann moved to approve the minutes from the May 02, 2005 as
presented.
Seconded by Councilmember Koppen Ayes-All
3. Minutes from City Council Meeting -May 09, 2005
Councilmember Monahan -Junek moved to approve the minutes from the May 09, 2005 as
presented.
Seconded by Councilmember Koppen Ayes-All
E. APPROVAL OF AGENDA
M1. Edgerton School
M2. Storm Water Brochure in the Newsletter
M3. Passports
M4. Fire Station Rentals
M5. The South Leg Meeting
M6. NEST
City Council 05 -23 -05
I
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Rossbach Ayes-All
F. APPOINTMENTS /PRESENTATIONS
None
G. CONSENT AGENDA
Councilmember Koppen moved to approve the consent agenda.
Seconded by Councilmember Rossbach Ayes-All
1. Approval of Claims
ACCOUNTS PAYABLE:
$ 119,625.15 Checks #66882 thru #66939
dated 5/10/05
$ 161,926.84 Disbursements via debits to checking account
dated 4/28/05 thru 5/05/05
$ 274,633.82 Checks #66940 thru #66941
dated 5/10/05
$ 172,505.05 Checks #66942 thru #66983
dated 5/13/05 thru 5/17/05
$ 302,305.59 Disbursements via debits to checking account
dated 5/06/05 thru 5/12/05
$ 1,030,996.45 Total Accounts Payable
PAYROLL
Payroll Checks and Direct Deposits dated
$ 436,829.71 5/06/05
$ 4,378.57 Payroll Deduction check # 101279 thru # 101283
dated 5/06/05
$ 441,208.28 Total Payroll
$ 1,472,204.73 GRAND TOTAL
City Council 05 -23 -05 2
2. Purchase of Single -Axle Plow Truck Bodies and Plow /Wing Attachment
Authorized to enter into a contract with Aspen Equipment, under State Contact #433309,
for two dump bodies at a cost of $74,283.73 and J -Craft Equipment, under State
Contract #433312, for the purchase of two plow /wing attachments at a cost of
$37,196.19.
3. Gladstone North Area Street Improvements, City Project 04 -15 — Resolution Approving
Application for Easement Across State Land
Adopted the following resolution approving application for easement across state land:
RESOLUTION 05 -05 -077
RAMSEY COUNTY, MINNESOTA
RESOLUTION APPROVING APPLICATION FOR EASEMENT ACROSS STATE LAND
WHEREAS, the City of Maplewood wishes to construct trail connections, storm sewer and
reconstruct a portion of Barclay Street within state land,
WHEREAS, the trail connections, storm sewer and street will be located within the corporate
limits of Maplewood,
WHEREAS, the City of Maplewood will be granted a temporary easement for the purpose of
constructing said trail connections, storm sewer and the reconstruction of a portion of Barclay Streets
and a permanent easement over the trail connections, storm sewer and Barclay Street pending the
receipt of a Resolution Approving the Application for Easement across State Land.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA
THAT:
The City of Maplewood approves the Application for Easement across State Land.
4. Gladstone North Area Street Improvements, City Project 04 -15 — Resolution Approving
Conditions of the Magellan Pipeline Encroachment Agreement
Adopted the following resolution approving the conditions of the encroachment
agreement and authorized the mayor to sign the agreement with Magellan Pipeline:
RESOLUTION 05 -05 -078
RAMSEY COUNTY, MINNESOTA
RESOLUTION APPROVING CONDITIONS OF THE ENCROACHMENT AGREEMENT AND
AUTHORIZING THE MAYOR TO SIGN THE ENCROACHMENT AGREEMENT WITH MAGELLAN
PIPELINE
WHEREAS, the City of Maplewood wishes to construct storm sewer within the Magellan
Pipeline easement at the intersections of Birmingham Street and Eldridge Avenue and Barclay Street
and Eldridge Avenue.
WHEREAS, the storm sewer will be located within the corporate limits of Maplewood,
WHEREAS, the City of Maplewood will be granted an approved Encroachment Agreement for
the purpose of constructing said storm sewer, pending the receipt of a Resolution Approving the
Conditions of the Encroachment Agreement and Authorizing the City Mayor and City Manager to sign
the Encroachment Agreement with Magellan Pipeline.
City Council 05 -23 -05
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESTOA
THAT:
The City of Maplewood agrees to the terms and provisions of the Magellan Pipeline Encroachment
Agreement. The City further assumes all liabilities, obligations or responsibilities described in
Encroachment Agreement and pertaining to the construction maintenance, operations and supervision
of the storm sewer crossing at the intersections of Birmingham Street and Eldridge Avenue and Barclay
Street and Eldridge Avenue.
The City of Maplewood authorizes the Mayor to sign the Encroachment Agreement with Magellan
Pipeline.
Requests for Proposals (RFP) — City Recycling Services
Approved the draft proposal for recycling services for the city.
H. PUBLIC HEARINGS
1. 7:00 p.m. Hazelwood Street Improvements, Project 03 -39
Assessment Hearing
Adopt resolution for Adoption of Assessment Roll
a. Acting City Manager Coleman presented the report.
b. Public Works Director AN presented specifics from the report.
C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following person was heard:
John Corcoran, 3003 Cardinal Pointe, Maplewood
d. Mayor Cardinal closed the public hearing.
Councilmember Rossbach moved to adopt the following resolution for the adoption of the
assessment roll for the Hazelwood Street Improvements, Protect 03 -39:
RESOLUTION 05 -05 -079
ADOPTING ASSESSMENT ROLL
WHEREAS, pursuant to a resolution adopted by the City Council on April 25, 2005, calling for a
Public Hearing, the assessment roll for the Hazelwood Street Improvements, City Project 03 -39, was
presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, no property owners have filed objections to their assessments according to the
requirements of Minnesota Statutes, Chapter 429, summarized as follows:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. That the City Engineer and City Clerk are hereby instructed to review the objections received
and report to the City Council at the regular meeting on June 13, 2005, as to their
recommendations for adjustments.
City Council 05 -23 -05
2. The assessment roll for the Hazelwood Street Improvements, Project 03 -39 as amended,
without those property owners' assessments that have filed objections, a copy of which is
attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall
constitute the special assessment against the lands named therein, and each tract of land
therein included is hereby found to be benefited by the proposed improvement in the amount of
the assessment levied against it.
3. Such assessments shall be payable in equal annual installments extending over a period of 15
years, the first installments to be payable on or before the first Monday in January 2006, and
shall bear interest at the rate of 6.1 percent per annum from the date of the adoption of this
assessment resolution. To the first installment shall be added interest on the entire assessment
from the date of this resolution until December 31, 2005. To each subsequent installment when
due shall be added interest for one year on all unpaid installments.
4. The owner of any property so assessed may, at any time prior to certification of the assessment
to the county auditor, but no later than October 1, 2005, pay the whole of the assessment on
such property, with interest accrued to the date of the payment, to the city clerk, except that no
interest shall be charged if the entire assessment is paid within 30 days from the adoption of
this resolution; and they may, at any time after October 1, 2005 pay to the county auditor the
entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the
year in which such payment is made. Such payment must be made before November 15 or
interest will be charged through December 31 of the next succeeding year.
5. The city engineer and city clerk shall forthwith after October 1, 2005 but no later than November
15, 2005, transmit a certified duplicate of this assessment to the county auditor to be extended
on the property tax lists of the county. Such assessments shall be collected and paid over the
same manner as other municipal taxes.
Seconded by Councilmember Rossbach Ayes-All
AWARD OF BIDS
Cured -in -Place Pipe, Project 05 -09 — Resolution for Award of Bid
Acting City Manager Coleman presented the staff report.
Public Works Director AN presented specifics from the report.
Councilmember Koppen
Seconded by Councilmember Monahan -Junek Ayes-All
Hazelwood Street Improvements, Project 03 -39 — Resolution for Award of Bid
Acting City Manager Coleman presented the staff report.
Public Works Director AN presented specifics from the report.
Councilmember Juenemann moved to continue this item to the June 13, 2005 City Council
Meeting.
Seconded by Councilmember Koppen Ayes-All
City Council 05 -23 -05
UNFINISHED BUSINESS
Public Safety Answering Point (PSAP) Consolidation
Acting City Manager Coleman presented the staff report.
Police Chief Thomalla presented specifics from the report.
Councilmember Koppen moved to proceed with Option A. as outlined in the staff report which
would move the city forward with the County for consolidation plans and informing Ramsey
County to order the radio equipment to accommodate a consolidated center, including
not met.
Seconded by Mayor Cardinal Ayes -Mayor Cardinal,
Councilmembers Rossbach and Koppen
Nays — Councilmembers Juenemann and
Monahan -Junek
Councilmember Juenemann moved to direct the City Attorney to investigate opting out of the
County's tax levy which would allow Maplewood to remain independent and not have our
Taxpayer's pay twice for dispatch.
Seconded by Councilmember Rossbach
Ayes -Mayor Cardinal, Councilmember's
Juenemann, Monahan -Junek and Rossbach
Nays — Council member Koppen
2. 1 -94 Berm
Acting City Manager Coleman presented the staff report.
Public Works Director AN presented specifics from the report.
Donald Disselcamp, 188 Crestview Drive North, Maplewood
Jean Ashley, 2466 Brookview Drive, Maplewood
K.
No action requested or required.
NEW BUSINESS
Proposed Settlements -IAFF Local A -22 Firefighter and A -22 -S Fire Supervisors
Acting City Manager Coleman presented the staff report.
Human Resources Director Sherrie Le presented specifics from the report.
Councilmember Koppen
Seconded by Councilmember Rossbach Ayes -All
TH 61 Improvements (Beam to 1 -694), City Project 03 -07 — Resolution Authorizing
Cooperative Agreement with MnDOT for Funding
City Council 05 -23 -05
Acting City Manager Coleman presented the staff report.
Public Works Director AN presented specifics from the report.
Councilmember Koppen
CITY OF MAPLEWOOD
RESOLUTION 05 -05 -080
IT IS RESOLVED that the City of Maplewood enter into Mn /DOT Agreement No. 87866 with the State
of Minnesota, Department of Transportation for the following purposes:
To provide for payment by the State to the City of the State's share of the costs of the roadway
improvement and acceleration and turn lane construction and other associated construction to be
performed upon, along and adjacent to Trunk Highway No. 61 from 524 feet north of Beam Avenue to
773 feet south of the Trunk Highway No. 694 eastbound off ramp within the corporate City limits under
State Project No. 6222 -150 and City Project No's. 03 -07, 04 -06 and 04 -25.
IT IS FURTHER RESOLVED that the Mayor and the City Manager are authorized to execute the
Agreement and any amendments to the Agreement.
Seconded by Councilmember Juenemann Ayes-All
3. CoPar Companies Development Plan (Schlomka Property - Carver Avenue and Henry
Lane) (City Project 05 -07)
Concept Plan Review
Consider Request for Preparation of Environmental Assessment Worksheet (EAW)
Acting City Manager Coleman presented the staff report.
Planner Roberts presented specifics from the report.
C. Tom Hanson, Representing CoPar Companies, presented further specifics.
Councilmember Koppen
with the remainder of the fee to be paid from the Fees for Service portion of the 2005 Sanitary
Sewer Operating Budget.
Seconded by Councilmember Monahan -Junek Ayes-All
The Following person was heard:
Sue Schlomka 1525 Sterling, Maplewood
4. Dahl Avenue, Street and Utility Improvements for the Woodhill Development, City
Project 05- 10- Resolution Approving Plans and Advertising for Bids
Acting City Manager Coleman presented the staff report.
b. Public Works Director AN presented specifics from the report.
Councilmember Rossbach moved to adopt the following resolution for the Dahl Avenue, Street
and Utility Improvements for the Woodhill Development, City Project 05 -10 to approve plans and
City Council 05 -23 -05
for advertisina for bids:
RESOLUTION 05 -05 -081
APPROVING PLANS
ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the city council on April 25` 2005, plans and
specifications for Dahl Avenue Street and Utility Improvements, Project 05 -10 have been prepared by
(or under the direction of) the city engineer, who has presented such plans and specifications to the
council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD. MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto and made a part
hereof, are hereby approved and ordered placed on file in the office of the city clerk.
2. The city clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The advertisement shall be published twice, at least ten days
before the date set for bid opening, shall specify the work to be done, shall state that bids will be
publicly opened and considered by the council at 10:00 a.m. on the 17th day of June, 2005, at the city
hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a
certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount
of such bid.
3. The city clerk and city engineer are hereby authorized and instructed to receive, open,
and read aloud bids received at the time and place herein noted, and to tabulate the bids received.
The council will consider the bids, and the award of a contract, at the regular city council meeting of
June 27` 2005
Seconded by Councilmember Juenemann Ayes -All
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None
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1. Edgerton School — Councilmember Juenemann reported that Edgerton Principal John
Ahern has been named one of the national distinguished principals of 2005.
2. Storm Water Brochure in the Newsletter - Councilmember Juenemann reminded
residents that a storm water brochure is included in the June City News.
3. Passports —At the Mayor's request, City Clerk Guilfoile gave a report regarding new
passport travel requirements and an increase in passport fees.
4. Fire Station Rental - Councilmember Koppen shared inquiries regarding the renting of the
fire stations. Fire Chief Lukin noted that the city does not rent out the fire hall to the
public.
5. The South Leg Meeting - Councilmember Rossbach stated that the next meeting (June 2,
7:00) will include Ann Hutchinson from the Nature Center, discussion on the EAW and
other interesting topics if time permits.
6. NEST - Councilmember Rossbach reported from the last meeting that the MET Council is
considering trimming the Maplewood Budget by 10% and that the NEST committee is
looking at how to cut 10 %.
N. ADMINISTRATIVE PRESENTATIONS
Charitable Gambling- Acting City Manager Coleman reminded non - profit groups that
City Council 05 -23 -05
applications for Charitable Gambling should be turned in by June 3r
Mapletree- Acting Manger Coleman noted a neighborhood meeting will be held on
Wednesday, May 25` at 6:00 p.m. at the Hazelwood Fire Station. A quorum of the city
council may be present.
O. ADJOURNMENT
Councilmember Juenemann moved to adjourn the meeting at 9:45 p.m.
Seconded by Councilmember Koppen Ayes -All
City Council 05 -23 -05
AGENDA NO. F -1
AGENDA REPORT
TO: City Manager
FROM: Finance Director
RE: 2004 ANNUAL FINANCIAL REPORT AND AUDIT
DATE: June 7, 2005
Chris Omdahl of KPMG will be at the Council meeting to review the annual
financial report and audit reports. Copies of the 2004 Annual Financial Report
were distributed to the City Council and management staff on May 9.
Two additional items will also be reviewed at the meeting:
1. Legal compliance audit report letter.
2. Auditors' communication letter.
Copies of these letters are attached.
PWi na nce \word \a g n W U D l TM TG. doc
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__. KPMG LLP
4200 Wells Fargo Center
90 South Seventh Street
Minneapolis, M N 55402
Independent Auditors' Report
The Honorable Mayor and Members of the City Council
City of Maplewood, Minnesota:
We have audited, in accordance with auditing standards generally accepted in the United States of
America, the basic financial statements of the City of Maplewood, Minnesota (the City) as of and
for the year ended December 31,2004, and have issued as report thereon dated March 18,2005.
In connection with our audit, nothing came to our attention that caused us to believe that the City
failed to comply with the provisions of the contracting and bidding, deposits and investments,
conflicts of interest, public indebtedness and claims and disbursements of the Minnesota Legal
Compliance Audit Guide for Local Government, promulgated by the State Auditor pursuant to
Minn. Stat. 5 6.65, insofar as they relate to accounting matters.
This report is intended solely for the information and use of the City and the Office of the State
Auditor and is not intended to be and should not be used by anyone other than these specified
parties.
K , PPk1 c, L CP
Minneapolis, Minnesota
March 18,2005
- KPMG LLP Telephone 612 305 5000
4200 Wells Fargo Center Fax 612 305 5100
90 South Seventh Street Internet www.us.kpmg.com
Minneapolis. MN 55402
March 18,2005
The Honorable Mayor and Members of the City Council
City of Maplewood, Minnesota:
We have audited the financial statements of the City of Maplewood, Minnesota (the City) for the
year ended December 31, 2004, and have issued our report thereon dated March 18, 2005. Under
generally accepted auditing standards, we are providing you with the attached information related to
the conduct of our audit.
OUR RESPONSIBILITY UNDER
GENERALLY ACCEPTED AUDITING STANDARDS
We have a responsibility to conduct our audit in accordance with auditing standards generally
accepted in the United States of America. In carrying out this responsibility, we planned and
performed the audit to obtain reasonable assurance about whether the financial statements are free
of material misstatement, whether caused by error or fraud. Because of the nature of audit evidence
and the characteristics of fraud, we are to obtain reasonable, not absolute, assurance that material
misstatements are detected. We have no responsibility to plan and perform the audit to obtain
reasonable assurance that misstatements, whether caused by error or fraud, that are not material to
the financial statements are detected.
In addition, in planning and performing our - audit, we considered internal control in order to
determine our auditing procedures for the purpose of expressing our opinions on the financial
statements. An audit does not include examining the effectiveness of internal control and does not
provide assurance on internal control.
SIGNIFICANT ACCOUNTING POLICIES
The significant accounting policies used by the City are described in the notes to the financial
statements. No accounting principles were adopted and the application of existing accounting
policies was not changed during the fiscal year.
We noted no transactions entered into by the City during the year that were both significant and
unusual, and of which, under professional standards, we are required to inform you, or transactions
for which there is a lack of authoritative guidance or consensus.
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MANAGEMENT JUDGMENTS AND ACCOUNTING ESTIMATES
Accounting estimates are an integral part of the financial statements prepared by management and
are based upon management's current judgments. Certain accounting estimates are particularly
sensitive because of their significance to the financial statements and because of the possibility that
future events affecting them may differ markedly from management's current judgments. We
evaluated the key factors and assumptions used to ascertain that they are reasonable in relation to
the financial statements of the City taken as a whole.
AUDIT ADJUSTMENTS AND UNCORRECTED MISSTATEMENTS.
lit connection with our audit of the City's basic financial statements, we have discussed with
management certain financial statement misstatements that have not been corrected in the City's
books and records as of and for the year ended December 31, 2004. We have reported such
misstatements to management on a Summary of Uncorrected Misstatements and have received
written representations from management that management believes that the uncorrected
misstatements are immaterial to the financial statements taken as a whole. Attached is a copy of the
summary that has been provided to, and discussed with, management.
DISAGREEMENTS WITH MANAGEMENT
There were no disagreements with management on financial accounting and reporting matters that,
if not satisfactorily resolved, would have caused a modification of our report on the City's financial
statements.
CONSULTATION WITH OTHER ACCOUNTANTS
To the best of our knowledge management has not consulted with or obtained opinions, written or
oral, from other independent accountants during the past year that were subject to the requirements
of Statement of Auditing Standards No. 50, Reports on the Application offleeounting Principles.
MAJOR ISSUES DISCUSSED WITH MANAGEMENT PRIOR TO RETENTION
We generally discuss a variety of matters, including the application of accounting principles and
auditing standards, with management each year prior to retention as the City's auditors. However,
these discussions occurred in the normal course of our professional relationship and our responses
were not a condition to our retention.
DIFFICULTIESENCOUNTERED IN PERFORMING THE AUDIT
We encountered no is in dealing with management in performing our audit.
SIGNIFICANT WRITTEN COMMUNICATIONS BETWEEN
THE AUDITOR AND MANAGEMENT
In accordance with the communication requirements of SAS No. 61, the following material written
communications exist between management and us:
I) Engagement letter dated February 23 ,2005; and
2) Management representation letter dated March 18 ,2005.
ME
This report is intended solely for the information and use of the Mayor and City Council and is not
intended to r and should not be used by anyone other than these specified parties. This report is
not intended for general use, circulation or publication and should not he published, circulated,
reproducedor used for any purpose without our prior written permission in each specific instance.
Very truly yours,
L OP
CITY r4PFwaop
Summary of
Uncorrected Misstatements
December 31, 20#
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Bond issuance costs 18,
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Acirniniturarve charges
i212,955)
Construction in Progress
t acthiit ConsoucUou in Progress to reflos amounits
ttwili,ire nof catstaiirabdo as a cap�tal asset as of
Asseu5 Liabiklies Net Assets
(363,012)
Agenda Item F2
CERTIFICATE OF RECOGNITION
WHEREAS, the Eagle Scout Badge Award is the highest award in
Boy Scouting; and
WHEREAS, to achieve this high honor, Boy Scouts must complete
a minimum of 21 merit badges of which 12 are required in a myriad of
educational and recreational categories; and
WHEREAS, Eagle Scouts must plan and implement a significant
leadership project involving a minimum of 100 hours of community service;
and
WHEREAS, only 3% of all Boy Scouts achieve this prestigious
award; and
NOW, THEREFORE, BE IT RESOLVED, that I, Mayor Bob
Cardinal, and the Maplewood City Council do hereby congratulate Jacob
Robert Wolter for his hard work, dedication, and commitment in earning
the Boy Scout Eagle Award.
June 13, 2005
Mayor Bob Cardinal
AGENDA NO. G -1
I Cf]7!► 117_\ .7 � 17�
TO: City Council
FROM: Finance Director
RE: APPROVAL OF CLAIMS
DATE: June 13, 2005
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bill
and authorized payment in accordance with City Council approved policies.
ACCOUNTSPAYABLE
S 32,531.98
Checks # 66984 thru # 66985
Payroll Checks and Direct Deposits dated 05/20/05
dated 5/20/05 thm 05/24/05
S 134,001.76
Checks # 66985 thru # 67025
dated 05/20/05 thru 05/24/05
S 129,266.79
Disbursements via debits to checking account
452,420.85
dated 05/13/05 thru 05/19/05
S 209,958.52
Checks # 67026 thru # 67028
Payroll Deduction check # 10 15 19 thru # 10 15 23
dated 05/24/05
S 115,691.47
Checks # 67029 thru # 67090
dated 5/31/05
S 3,381,269.62
Disbursements via debits to checking account
dated 05/20/05 thru 02/25/05
S 668,999.63
Checks # 67091 thru # 67143
dated 06/03/05 thru 06/07/05
S 172,448.28
Disbursements via debits to checking account
dated 05 -26 -05 tlmm 06 -02 -05
S 4,844,168.05 Total Accounts Payable
PAYROLL
S
439,996.21
Payroll Checks and Direct Deposits dated 05/20/05
S
2,673.00
Payroll Deduction check # 10 13 94 thru # 10 13 96
dated 05/20/05
S
452,420.85
Payroll Checks and Direct Deposits dated 06 -03 -05
S
4,378.57
Payroll Deduction check # 10 15 19 thru # 10 15 23
dated 06 -03 -05
S 899,468.63 Total Payroll
S 5,743,636.68 GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651- 249 -2902 if you have am
questions on the attached listing. This will allow me to check the supporting documentation on file if
ds
attachments
c:\My Documents \Excel \Miscellaneous \05- AprClms 05 -20, 05 -27, 06 -03
vchlist
0512012005 10:13:07 AM
Check Register
City of Maplewood
Check Date Vendor Descriotion /Account Amount
66984
5/13/2005
01345 RAMSEY COUNTY
PROP TAX 2990 MAPLEWOOD DR N
28,372.00
PROP TAX 3062 HAZELWOOD DR
1,316.48
PROP TAX GOFF HOMES 092922110116
280.00
66985
5/16/2005
02113 FURSMAN, RICHARD
REIMB FOR TUITION
2,563.50
66986
5/20/2005
03248 MUSIC MAGIC
DJ FOR DANCE 5/20/05
300.00
66987
5/20/2005
01059 STATE OF MN
2005 VEHICLE DECALS - 20
40.00
66988
5/24/2005
02347 10,000 LAKES CHAPTER
CHAPTER EDUCATION
60.00
66989
5/24/2005
02106 ADVANCED BUSINESS SYSTEMS, INC
TYPEWRITER MAINT AGREEMENT
436.00
66990
5/24/2005
00055 AFFORDABLE ENGRAVING INC
SILVER CLUTCH PINS
30.35
66991
5/24/2005
00090 AMERICAN RED CROSS
CHARITABLE GAMBLING DONATION
1,720.00
66992
5/24/2005
00111 ANIMAL CONTROL SERVICES INC
PATROL & BOARDING FEES 5/7 - 5/13
777.80
66993
5/24/2005
03390 B C ENGINEERING INC
TEST & REPAIR RIFLES
100.00
66994
5/24/2005
00232 BURNETT, MORLEY AND BETH
REPAIR WIRELESS MICS
446.22
REPLACE STEREO & POWERSTRIP
75547
66995
5/24/2005
00279 GEMSTONE PRODUCTS CO.
STORM SEWER MATERIALS
381.64
66996
5/24/2005
02974 CORBAN GROUP INC, THE
RMS CONSULTINGSHAREPOINT
315.90
66997
5/24/2005
00354 CUSTOM FIRE APPARATUS, INC.
REPAIR LADDER RACK
80.00
20 AUTO EJECT
220.00
66998
5/24/2005
03391 ELIAS, BRANDON
SAFETY BOOTS
73.84
66999
5/24/2005
01973 ERICKSON OIL PRODUCTS INC
CAR WASHES -APR
68.00
67000
5/24/2005
03392 FOLIA INDUSTRIES INC
RAINGARDEN SIGNS -3
2,100.00
BUTTERFLY GARDEN SIGNS
1,400.00
67001
5/24/2005
00531 FRA -DOR BLACK DIRT & RECYCLE
BLACK DIRT
51.92
67002
5/24/2005
01949 GARY L FISCHLER & ASSOC PA
FITNESS FOR DUTY EVALUATION
1,550.00
CANDIDATE SCREEN
250.00
CANDIDATE SCREEN
250.00
67003
5/24/2005
02945 HEALTHEAST VEHICLE SERVICES
INSTALL AR -15 MOUNT
119.00
INSTALL GUN LOCK
119.00
MIC BRACKETS & CLIPS
25.68
INSTALL GUN LOCK
119.00
SIREN SPEAKER
124.00
REPLACE STROBE TUBE
182.83
INSTALL GUN LOCK
119.00
REPLACE SIREN WIRING
174.00
REPAIR SIREN AMP WIRING
174.00
REPLACE RADAR OUTLET
72.00
REPLACE WIRES FOR SIREN
174.00
67004
5/24/2005
00668 HIEBERT, STEVEN
REIMB FOR MEAL & K -9 KENNELING
69.63
67005
5/24/2005
01605 IFP TEST SERVICES INC
PSYCH EXAM POLICE CANDIDATE
350.00
PSYCH EXAMS -2
700.00
67006
5/24/2005
00721 INDEPENDENT SPORTS NETWORK
SOFTBALL UMPIRING SRVS 4/21 -5/12
3,120.75
67007
5/24/2005
00942 MARSDEN BLDG MAINTENANCE CO
SEWAGE CLEAN UP
255.60
67008
5/24/2005
00945 MASYS CORP
STRATUS S/W MAINT - JUN
738.68
67009
5/24/2005
00977 METRO ATHLETIC SUPPLY
TENNIS BALLS
165.18
67010
5/24/2005
01126 MN NCPERS LIFE INSURANCE
PERA LIFE INS (PAYROLL DED IN MAY)
309.00
67011
5/24/2005
01175 NORTH ST PAUL, CITY OF
MONTHLY UTILITIES
2,368.20
67012
5/24/2005
00001 ONE TIME VENDOR
REF SCOTT FRIEDMAN - AMB 04019744
58043
67013
5/24/2005
00001 ONE TIME VENDOR
REF DARLENE JOYER - MEMBERSHIP
45.00
67014
5/24/2005
00001 ONE TIME VENDOR
REF KIMBERLY SCHWANKI - MCC FROG
26.62
67015
5/24/2005
00001 ONE TIME VENDOR
REF JULIE LARSON - MCC PROGRAM
18.00
67016
5/24/2005
01560 ONYX WASTE SRVS MIDWEST INC
RECYCLING - APR
17,00641
67017
5/24/2005
01941 PATRICK GRAPHICS & TROPHIES
FLOOR HOCKEY TROPHIES
766.80
67018
5/24/2005
01337 RAMSEY COUNTY -PROP REC & REV
PLANTS
362.10
TAX INCREMENT FEES
4,427.08
DEPARTMENT SHOOT - FEB
765.00
67019
5/24/2005
01359 REGAL AUTO WASH DETAIL XX
CARWASHES -APR
22.32
67020
5/24/2005
01504 ST PAUL, CITY OF
RADIO SRV & MAINT -APR
892.89
ASPHALT MIX
2,224.08
MEDICAL SUPPLIES
1,100.72
67021
5/24/2005
01557 SUPERIOR FORD
2- 2005 FORD CROWN VICTORIA SQUADS
40,348.00
2005 FORD CROWN VICTORIA SQUAD
20,174.00
2005 FORD CROWN VICTORIA SQUAD
20,174.00
67022
5/24/2005
01572 SYSTEMS SUPPLY, INC.
TONER CARTRIDGE
112.23
TONER CARTRIDGES
93.85
67023
5/24/2005
01574 TA. SCHIFSKY & SONS, INC
ASPHALT
1,592.38
VARIOUS BITUMINOUS MATERIALS-
691.25
67024
5/24/2005
02652 TETZLAFF, JUDY
REIMB FOR TUITION & BOOK
991.26
67025
5/24/2005
01734 WALSH. WILLIAM P.
COMMERCIAL PLUMBING INSPECTIONS
700.65
42 Checks in this report Total checks : 166,533.74
F
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted Settlement
Date Date Payee Description Amount
05/12/05
05/13/05
MN
State Treasurer
Drivers License /Deputy
Registrar
9,027.85
05/12/05
05/13/05
MN
Dept of Natural Resources
DNR electronic licenses
1,500.00
05/13/05
05/16/05
MN
State Treasurer
Drivers License /Deputy
Registrar
12,825.11
05/16/05
05/17/05
MN
State Treasurer
Drivers License /Deputy
Registrar
14,713.75
05/17/05
05/18/05
MN
State Treasurer
Drivers License /Deputy
Registrar
13,284.64
05/18/05
05/19/05
MN
State Treasurer
Drivers License /Deputy
Registrar
11,456.53
05/09/05
05/19/05
MN
Dept of Revenue
Sales Tax
7,981.00
05/13/05
05/19/05
Elan
Financial Services*
Purchasing card items
58,477.91
TOTAL
129,266.79
*Detailed listings of Elan purchasing card items are attached.
3
vchlist
05/27/2005 11:45:57 AM
Check Register
City of Maplewood
Check
Date
Vendor
Description /Account
Amount
67026
5/24/2005
03393 LMCD PROPERTIES OF MN LLP
PR #02 -08 PURCH LAND -CTY RD D
168,000.00
67027
5/24/2005
00986 METROPOLITAN COUNCIL
MONTHLY SAC - APR
30,145.50
67028
5/24/2005
00460 CRETEX CONCRETE PRODUCTS NORTH
12" CONCRETE PIPE
11,813.02
67029
5/31/2005
00110 ANDREWS, SCOTT
REIMB FOR MEALS 5/14 - 5/20
14.71
67030
5/31/2005
03375 ASHBY, MARK
IMPOUND LOT LEASE -JUN
1,000.00
67031
5/31/2005
00174 BELDE,STAN
K -9 MAINT - JUN
35.00
67032
5/31/2005
01811 BERNATELLO'S PIZZA INC
MERCH FOR RESALE
216.00
MERCH FOR RESALE
216.00
67033
5/31/2005
03394 BLACK BOX RESALE SERVICES
PHONE LINE SET
54.32
67034
5/31/2005
00198 BOARD OF WATER COMMISSIONERS
MONTHLY WATER UTIL
1,294.03
67035
5/31/2005
01922 BREHEIM, ROGER
CELL PHONE REIMB - JUN
15.00
67036
5/31/2005
03367 CAIN OUSE ASSOCIATION INC
PROJ 03 -39 PROF SRVS 4/15 - 5/15
343.67
67037
5/31/2005
03200 COFFEY, KEVIN
REIMB FOR MEAL & VEH SUPPLIES
40.84
67038
5/31/2005
00460 CRETEX CONCRETE PRODUCTS NORTH
STORM SEWER STRUCTURE
387.27
67039
5/31/2005
03395 CRUMMY, JUDENE & CHARLIE
REF GRADING ESC - 1563
500.00
67040
5/31/2005
00384 DE LAGE LANDEN FINANCIAL SRVS
COPIER LEASE
511.20
67041
5/31/2005
02650 ELECTRO MECH CONTRACTING INC
TRANSPORT 50' POLE
437.50
67042
5/31/2005
03140 ELLIS, ABHA
YOGA INSTRUCTOR 5/2 - 5/16
265.00
67043
5/31/2005
00520 FLOR, TIMOTHY W
REIMB FOR TUITION
210.00
67044
5/31/2005
00543 GE CAPITAL
COPIER LEASE 5/13 - 6/12
293.94
67045
5/31/2005
00585 GOPHER STATE ONE -CALL
NET BILLABLE TICKETS -840
1,134.00
67046
5/31/2005
00589 GRAF, DAVE
KARATE INSTRUCTOR 5/3 -5/24
146.25
67047
5/31/2005
03376 GREGORY CONNOR CONSULTING
TRAINING
175.00
67048
5/31/2005
00668 HIEBERT, STEVEN
K -9 MAINT - JUN
35.00
67049
5/31/2005
00686 HUDSON MAP COMPANY
HUDSON WALL MAP
391.87
67050
5/31/2005
00687 HUGO'S TREE CARE INC
PROJ 03 -36 CLEAR LAND
2,343.00
67051
5/31/2005
01605 IFP TEST SERVICES INC
PSYCH EXAM FF
250.00
67052
5/31/2005
03397 JOHNSON, DOUG
REIMB FOR NATL REGISTRY EXAM
100.00
67053
5/31/2005
02728 KI MLEY -HORN & ASSOCIATES INC
PROJ 04 -21 PROF SRVS THRU 4/30
4,451.99
PROJ 05 -10 PROF SRVS THRU
8,389.89
PROJ 04 -23 PROF SRVS THRU 4/30
1,255.45
PROJ 02 -21 PROF SRVS THRU 4/30
1,260.74
67054
5/31/2005
00881 LUKIN, STEVE
REIMB FOR MEALS & TAXI 4/14 -
116.00
67055
5/31/2005
00932 MAPLEWOOD BAKERY
MERCH FOR RESALE
331.20
MERCH FOR RESALE
390.36
MERCH FOR RESALE
514.84
MERCH FOR RESALE
447.53
TRAINING REFRESHMENTS- 5/9/05
21.06
TRAINING REFRESHMENTS
9.69
TRAINING REFRESHMENTS 5/13
21.06
BIRTHDAY CAKES
30.50
BIRTHDAY CAKES
40.50
BIRTHDAY CAKES
33.50
BIRTHDAY CAKES
15.25
67056
5/31/2005
01819 MCLEOD USA
LOCAL PHONE SRV 4/16 - 5/15
1,912.34
67057
5/31/2005
01951 MEDICARE REFUND
REF - BOGEN AMB 05001077 &
206.88
67058
5/31/2005
01001 MIDWEST LOCK & SAFE INC
INSTALL LOCK
471.49
67059
5/31/2005
01018 MINNEAPOLIS FINANCE DEPT
AUTOMATED PAWN SYS FEE - APR
599.00
67060
5/31/2005
01044 MN FIRE SERVICE CERT BD
RECERTIFICATIONS - 29
435.00
67061
5/31/2005
01088 MN POLLUTION CONTROL AGENCY
WORKSHOP REGISTRATION - 8
320.00
67062
5/31/2005
01095 MODERN FENCE & CONST INC
INSTALL GATE & POST
650.00
REPAIR FENCE
775.00
67063
5/31/2005
01173 NORTH METRO AUTOMOTIVE
REPAIR VEHICLE
97.37
67064
5/31/2005
02886 OERTEL ARCHITECTS
PROJ 03 -19 PROF SRVS 3/26 -4/30
21,099.95
67065
5/31/2005
00001 ONE TIME VENDOR
REF HOLIDAY CO - REPAIR
2,995.00
67066
5/31/2005
00001 ONE TIME VENDOR
REF STEVE CARLSON -
86.46
4
Check Date Vendor Description /Account Amount
67067
5/31/2005
00001 ONE TIME VENDOR
REF BOB EBERTZ - FIELD RENTAL
80.00
67068
5/31/2005
00001 ONE TIME VENDOR
REF TONY KURSCHNER -
52.00
67069
5/31/2005
00001 ONE TIME VENDOR
REF RENEE COPLEY -ROY- FIELD
35.00
67070
5/31/2005
00001 ONE TIME VENDOR
REF LEANNE RUMSEY - AMB
30.00
67071
5/31/2005
00001 ONE TIME VENDOR
REF LELAN BENERJI - MCC
15.97
67072
5/31/2005
01254 PEPSI -COLA COMPANY
MERCH FOR RESALE
934.10
MERCH FOR RESALE
328.20
67073
5/31/2005
00396 PUBLIC SAFETY, DEPT OF
TRAINING FEE
120.00
67074
5/31/2005
00396 PUBLIC SAFETY, DEPT OF
TRANSFER FORFEITURE TITLES - 7
94.50
67075
5/31/2005
00396 PUBLIC SAFETY, DEPT OF
HAZARDOUS CHEMICAL FEE
25.00
67076
5/31/2005
01345 RAMSEY COUNTY
PROJ 03 -18 TREES & SHRUBS
449.43
67077
5/31/2005
01360 REINHART FOODSERVICE
MERCH FOR RESALE
492.98
MERCH FOR RESALE
255.14
MERCH FOR RESALE
267.55
67078
5/31/2005
01375 ROBERTS, KEN
REIMB FOR TUITION & BOOKS
1,872.89
67079
5/31/2005
02741 ROETTJER EMBROIDERY
UNIFORM HATS
30.00
67080
5/31/2005
01387 ROSSINI, DR. JAMES
FITNESS PROGRAM ADMIN FEE -
100.00
67081
5/31/2005
03396 SCOTT FORD LATENT PRINT CONS
TRAINING
2,300.00
67082
5/31/2005
03398 SHAMROCK GROUP
MERCH FOR RESALE
117.00
67083
5/31/2005
01557 SUPERIOR FORD
2005 FORD CROWN VICTORIA
20,174.00
67084
5/31/2005
01567 SVENDSEN, RUSTIN
REIMB FOR MEALS & TAXI 4/14 -
134.00
67085
5/31/2005
01574 T.A. SCHIFSKY & SONS, INC
ASPHALT
3,159.46
67086
5/31/2005
01580 TSE, INC.
JANITORIAL SRVS 3/20 -4/16
903.38
67087
5/31/2005
01734 WALSH, WILLIAM P.
COMMERCIAL PLUMBING INSP
136.00
67088
5/31/2005
02410 WELLS FARGO LEASING INC
COPIER LEASE 5 -9 TO 6 -9
1,467.57
67089
5/31/2005
02462 WEMYSS, SCOTT D
NAMETAGS
31.00
67090
5/31/2005
01190 XCEL ENERGY
MONTHLY UTIL
2,663.58
MONTHLY UTIL
11,301.01
MONTHLY UTIL
10,734.06
65 Checks
in this report
Total checks :
325,649.99
5
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted Settlement
Date Date Payee
05/19/05
05/20/05
05/09/05
05/19/05
05/20/05
05/20/05
05/20/05
05/20/05
05/23/05
05/20/05
05/20/05
05/24/05
05/24/05
05/24/05
05/24/05
05/20/05
05/20/05
05/20/05
05/20/05
05/23/05
05/23/05
05/23/05
05/23/05
05/24/05
05/24/05
05/24/05
05/24/05
05/24/05
05/24/05
05/25/05
MN State Treasurer
ICMA (Vantagepointe)
MN Dept of Revenue
MN Dept of Natural Resources
MN State Treasurer
U.S. Treasurer
P.E.R.A.
Orchard Trust
MN State Treasurer
MN State Treasurer
M SAND i s patch e r /AFSC M E
Citigroup
Wells Fargo
Dain Rauscher
MN State Treasurer
TOTAL
Description
Drivers License /Deputy Registrar
Deferred Compensation
Fuel Tax
DNR electronic licenses
Drivers License /Deputy Registrar
Federal Payroll Tax
P.E.R.A.
Deferred Compensation
Drivers License /Deputy Registrar
State Payroll Tax
Union Dues
Investment purchase
Investment purchase
Investment purchase
Drivers License /Deputy Registrar
Amount
10,417.05
9,106.10
253.00
1,752.50
10,867.50
90,711.36
51,687.01
24,700.00
18,406.19
17,379.21
2,528.26
973,461.11
1,158, 026.25
988,010.00
23,964.08
11
vchlist
06/03/2005 9:53:30 AM
Check Register
City of Maplewood
Check
Date
Vendor
Description /Account
Amount
67091
6/3/2005
02914 BLUECROSS BLUESHIELD OF MN
MONTHLY PREMIUM
129,842.00
67092
6/3/2005
02929 CNAGLAC
LONG TERM CARE INS
907.04
67093
6/3/2005
03396 FORD, SCOTT
LATENT PRINT /DNA TRAINING
2,300.00
67094
6/3/2005
00529 FORTIS BENEFITS INSURANCE CO
STD PLAN 4043120 -0 -1 - JUN
1,514.32
MONTHLY LTD PREMIUM
2,346.70
67095
6/3/2005
02872 METLIFE SBC
MONTHLY DENTAL PREMIUM
9,582.25
67096
6/3/2005
01085 MN LIFE INSURANCE
MONTHLY PREMIUM
4,114.75
67097
6/7/2005
00058 MICHELE, CRAIG
REIMB FOR MILEAGE 5/10 TO 5/25
28.35
67098
6/7/2005
03302 CGAA BASKETBALL
YOUTH BASKETBALL PROGRAM
611.88
67099
6/7/2005
00298 CITY ENGINEERS ASSOC OF MN
ANNUAL DUES
60.00
67100
6/7/2005
00340 CRAMER BUILDING SERVICES
REPAIR CHILLER CONTROLS
2,750.00
67101
6/7/2005
00384 DE LAGE LANDEN FINANCIAL SRVS
COPIER LEASE
326.54
67102
6/7/2005
00103 EARL F ANDERSON INC
SIGN SUPPLIES
58.15
67103
6/7/2005
00487 F.M. FRATTALONE EXC INC
PROJ 02 -07 CTY RD D - PYMT 9
73,102.50
67104
6/7/2005
00508 FIRE INSTRUCTORS ASSN OF MINN
BOOKS
872.19
67105
6/7/2005
01949 GARY L FISCHLER & ASSOC PA
CANDIDATE SCREENING
250.00
CANDIDATE SCREENING
250.00
CANDIDATE SCREEN
250.00
CANDIDATE SCREEN
250.00
CANDIDATE SCREEN
250.00
PROFESSIONAL SRVS
300.00
67106
6/7/2005
00545 GFOA
GASB SUBSCRIPTION
155.00
67107
6/7/2005
02158 HANSEN, LORI
REIMB FOR PARKING
67.34
67108
6/7/2005
00718 INDEPENDENT SCHOOL DIST #622
GYM RENTAL
149.00
67109
6/7/2005
00708 IPMA MN CHAPTER ADMIN
IPMA MEETING FEE
10.00
67110
6/7/2005
00755 JEFFERSON FIRE & SAFETY INC
FIRE EXPLORER HELMETS
1,380.22
67111
6/7/2005
01835 JOHNSON, BONNIE
REIMB FOR MILEAGE 5/31
6.48
67112
6/7/2005
02285 KELLY & FAWCETT, PA TRUST ACCT
FINAL EASEMENT CLOSING COSTS
9,705.77
67113
6/7/2005
02728 KI MLEY -HORN & ASSOCIATES INC
PROJECT ENGINEERING
3,655.58
PROJECT ENGINEERING
7,659.31
PROJECT ENGINEERING
5,773.50
PROJECT ENGINEERING
3,805.92
67114
6/7/2005
03256 LIEBERT CASSIDY WHITMORE
FLSA JOB AUDITS
385.00
67115
6/7/2005
02060 LITTLE CANADA, CITY OF
YOUTH BASKETBALL PROGRAM
2,289.20
67116
6/7/2005
00985 METROPOLITAN COUNCIL
WASTEWATER - JUN
185,478.30
67117
6/7/2005
01202 NYSTROM PUBLISHING CO INC
RECREATION POSTCARDS
1,028.53
MCC SUMMER SPECIAL POST
1,123.51
67118
6/7/2005
00001 ONE TIME VENDOR
REF JUAN CHINO -AMB 03020707
167.00
67119
6/7/2005
00001 ONE TIME VENDOR
REF KRISTINE STEIN -AMB
150.49
67120
6/7/2005
00001 ONE TIME VENDOR
REF MARY BOYD - MCC PROGRAM
50.00
67121
6/7/2005
02563 PHILLIPS MEDICAL SYSTEMS
ANALYZER FOR HEARTSTART
2,864.85
67122
6/7/2005
01300 PRIEBE, WILLIAM M
REIMB FOR OVERALLS
45.48
67123
6/7/2005
01302 PRIEM, STEVEN
REIMB FOR MILEAGE 5/24 -5/25
35.64
67124
6/7/2005
03107 PROCRAFT PAINTING CO INC
PAINT BLOCK WALLS & DOORS
600.00
PAINT DOORS AND DUCT WORK
950.00
67125
6/7/2005
01345 RAMSEY COUNTY
LEGACY VILLAGE TAX ABATEMENT
180,962.63
67126
6/7/2005
01326 RCLLG
ANNUAL MEMBERSHIP DUES
945.00
67127
6/7/2005
01397 RYAN PLUMBING & HEATING CO.
RP2 TEST FOR SPINKLER SYSTEM
175.00
TEST RP2 VALVES
1,750.00
67128
6/7/2005
01418 SAM'S CLUB DIRECT
MERCH FOR RESALE
90.47
MERCH FOR RESALE
116.77
67128
6/7/2005
01418 SAM'S CLUB DIRECT
(Continued)
PROGRAM SUPPLIES
302.16
MERCH FOR RESALE
105.20
MERCH FOR RESALE
40.38
PROGRAM SUPPLIES
244.40
MERCH FOR RESALE
122.60
7
vchlist
06/03/2005 9:53:30 AM
Check Register
City of Maplewood
Check Date Vendor Description /Account Amount
F7
MEMBERSHIP RENEWALS
285.00
ANNUAL ADMIN FEE
50.00
67129
6/7/2005
03073 SANDERS WACKER BERGLY INC
LANDSCAPE ARCHITECTURAL SRV
6,874.60
67130
6/7/2005
01478 SMOKE EATER
RENEW SUBSCRIPTIONS
522.50
67131
6/7/2005
01523 STATE BOARD OF ELECTRICITY
LICENSE RENEWAL
30.00
67132
6/7/2005
01524 STATE OF MINNESOTA CPV PROGRAM
ANNUAL MEMBERSHIP
500.00
67133
6/7/2005
02981 STORK TWIN CITY TESTING CORP
PROJ 02 -07 PROF TESTING
855.00
67134
6/7/2005
01546 SUBURBAN SPORTSWEAR LLC
SOCCER TSHIRTS
193.00
67135
6/7/2005
01550 SUMMIT INSPECTIONS
ELECTRICAL INSPECTIONS
4,748.00
67136
6/7/2005
02853 SVENDSEN, JOANNE
REIMB FOR MILEAGE 5/5 -5/19
15.39
67137
6/7/2005
01568 SWANSON, LYLE
REIMB FOR SAFETY BOOTS
89.00
67138
6/7/2005
01572 SYSTEMS SUPPLY, INC.
INK & TONER CARTRIDGES
760.72
TONER CARTRIDGES
147.84
67139
6/7/2005
01574 T.A. SCHIFSKY & SONS, INC
ASPHALT
4,172.47
67140
6/7/2005
02069 ULTIMATE DRAIN SERVICES INC
PROJ 04 -15 TELEVISE SEWER LINE
160.00
PROJ 04 -15 TELEVISE MAIN LINE
235.00
PROJ 04 -15 TELEVISE SEWER LINE
415.00
67141
6/7/2005
01734 WALSH, WILLIAM P.
COMMERCIAL PLUMBING INSP
240.00
67142
6/7/2005
03378 WOEHRLE, MATT
REIMB FOR MILEAGE 5/25
8.10
67143
6/7/2005
01190 XCEL ENERGY
MONTHLY UTIL
6,340.61
53 Checks
in this report
Total checks :
668,999.63
F7
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted Settlement
Date Date Payee
05/25/05
05/26/05
MN State Treasurer
05/23/05
05/26/05
ARC Administration
05/26/05
05/27/05
MN State Treasurer
05/20/05
05/27/05
WI Dept of Revenue
05/26/05
05/27/05
MN Dept of Natural Resources
05/27/05
05/31/05
MN State Treasurer
05/31/05
06/01/05
MN State Treasurer
06/01/05
06/01/05
US Bank Trust
06/01/05
06/02/05
MN State Treasurer
05/27/05
06/02/05
Elan Financial Services*
TOTAL
Description
Drivers License /Deputy Registrar
DCRP & Flex plan payments
Drivers License /Deputy Registrar
State Payroll Tax
DNR electronic licenses
Drivers License /Deputy Registrar
Drivers License /Deputy Registrar
Debt Service
Drivers License /Deputy Registrar
Purchasing card items
*Detailed listings of Elan purchasing card items are attached.
Amount
13,253.44
2,197.65
21,152.99
1,617.70
1,315.00
17,223.50
22,797.07
17,350.00
27,393.97
48,146.96
172,448.28
A
Transaction Review 6/2/2005
For Transactions posted between 05/14/2005 to 05/27/2005
Post Date VendorName Settlement Amt Cardholder Name
05/17/2005
GRAND VIEW LODGE & TENNIS
128.99 R CHARLES AHL
05/25/2005
FACTORY CARD OUTLET #284
68.70 MANDY ANZALDI
05/25/2005
TARGET 00011858
37.26 MANDY ANZALDI
05/16/2005
MN PHOTO
3.82 JOHN BANICK
05/16/2005
MERMAID
23.00 JOHN BANICK
05/16/2005
KOHL'S #0052
217.47 JOHN BANICK
05/20/2005
SHRED -IT
136.53 JOHN BANICK
05/23/2005
UNIFORMS UNLIMITED INC
350.87 JOHN BANICK
05/23/2005
EAT INC
99.94 JOHN BANICK
05/24/2005
MN PHOTO
48.14 JOHN BANICK
05/24/2005
AWARDS BY HAMMOND INC
99.30 JOHN BANICK
05/26/2005
LAMETTRY'S COLLISION
2,948.07 JOHN BANICK
05/27/2005
VASKO SOLID WASTE INC
486.20 JOHN BANICK
05/27/2005
VASKO SOLID WASTE INC
90.00 JOHN BANICK
05/16/2005
PRIORTIY COURIER
41.28 JIM BEHAN
05/19/2005
HENRIKSEN ACE HARDWARE
4.97 JIM BEHAN
05/19/2005
HENRIKSEN ACE HARDWARE
49.99 JIM BEHAN
05/19/2005
NUCO2 Of OF Of
51.07 JIM BEHAN
05/19/2005
NUCO2 Of OF Of
82.00 JIM BEHAN
05/19/2005
NUCO2 Of OF Of
82.00 JIM BEHAN
05/19/2005
NUCO2 Of OF Of
60.20 JIM BEHAN
05/23/2005
MUSKA LIGHTING CENTER
322.29 JIM BEHAN
05/25/2005
PERFORMANCE TRANSMI
192.40 JOSEPH BERGERON
05/16/2005
ACORN NATURALISTS -INTE
123.70 OAKLEY BIESANZ
05/25/2005
KNOWLANS #2
13.56 OAKLEY BIESANZ
05/24/2005
THE ORIENTAL RESTAURAN
23.10 RON BOURQUIN
05/24/2005
NORTHERN TOOL EQUIP -MN
56.38 RON BOURQUIN
05/25/2005
CHECKER #182800018283
23.41 RONBOURQUIN
05/23/2005
PIONEER PRESS SUB SCRIPTI
8.30 ROGER BREHE FM
05/20/2005
THE HOME DEPOT 2801
93.28 TROY BRINK
05/25/2005
UTILITY SAFEGUARD
88.50 TROY BRINK
05/16/2005
EPSON STORE
134.70 HEIDI CAREY
05/20/2005
HELMER PRINTING
499.00 HEIDI CAREY
05/20/2005
RUSH KING PROMOTIONS
294.00 HEIDI CAREY
05/24/2005
DEX EAST - LOCKBOX
30.20 HEIDI CAREY
05/25/2005
FEDEX KINKO'S #0617
46.01 HEIDI CAREY
05/26/2005
THE HOME DEPOT 2801
42.60 HEIDI CAREY
05/26/2005
FEDEX KINKO'S #0617
92.02 HEIDI CAREY
05/17/2005
GRAND VIEW LODGE & TENNIS
129.52 CHRISTOPHER CAVETT
05/17/2005
VERIZON WRLS I2KW
28.43 CHRISTOPHER CAVETT
05/16/2005
CRAGUNS LODGE AND GOLF RE
191.07 MELINDA COLEMAN
05/23/2005
BERGMANN'S GREENHOUSES
46.75 MELINDA COLEMAN
05/19/2005
RHODE ISLAND NOVELTY
294.20 LINDA CROSSON
05/27/2005
TIME WARNER CABLE
109.79 LINDA CROSSON
05/23/2005
COMCAST CABLE COMM
48.28 ROBERTA DARST
05/26/2005
U OF M- CCE CLASSES
- 195.00 ROBERTA DARST
05/27/2005
S & T OFFICE PRODUCTS
161.06 ROBERTA DARST
05/17/2005
MENARDS 3059
5.71 ROBERT J DOLLERSCHELL
05/19/2005
THE HOME DEPOT 2801
40.01 DOUG EDGE
05/19/2005
THE HOME DEPOT 2801
21.98 DOUG EDGE
05/23/2005
TARGET 00011858
28.28 PAUL EVERSON
05/23/2005
GOVERNMENT FINANCE OFFIC
415.00 DANIEL F FAUST
10
Transaction Review 6/2/2005
For Transactions posted between 05/14/2005 to 05/27/2005
Post Date VendorName Settlement Amt Cardholder Name
05/20/2005
GLENWOOD- INGLEWOOD
106.34 DAVID FISHER
05/16/2005
HOTELS.COM
1,215.90 MYCHAL FOWLDS
05/25/2005
SOFTWARE HOUSE INTL
28.76 MYCHAL FOWLDS
05/25/2005
SOFTWARE HOUSE INTL
28.76 MYCHAL FOWLDS
05/27/2005
SOFTWARE HOUSE INTL
-28.76 MYCHAL FOWLDS
05/17/2005
HPSHOPPING.COM
2,037.95 NICK FRANZEN
05/17/2005
HPSHOPPING.COM
- 2,037.95 NICK FRANZEN
05/18/2005
HPSHOPPING.COM
1,602.99 NICK FRANZEN
05/18 /2005
BESTBUYCOM 88994009
319.48 NICK FRANZEN
05/23/2005
CIRCUIT CITY SS #3137
95.83 NICK FRANZEN
05/25/2005
HPSHOPPING.COM
359.96 NICK FRANZEN
05/27/2005
SYX TIGERDIRECYCOM
502.07 NICK FRANZEN
05/20/2005
MENARDS 3059
54.27 RONALD FREBERG
05/19/2005
PECA/ROMAR/POST PIX
66.62 PATRICIA FRY
05/16/2005
CRAGUNS LODGE AND GOLF RE
191.07 RICHARD FURSMAN
05/20/2005
THE HOME DEPOT 2801
19.14 VIRGINIA GAYNOR
05/24/2005
DAVANNI'S #9
18.53 VIRGINIA GAYNOR
05/16/2005
THE HOME DEPOT 2801
6.37 DAVID GERMAIN
05/20/2005
I A A I
50.00 CLARENCE GERVAIS
05/23/2005
XPEDX
492.67 JEAN GLASS
05/20/2005
OFFICE MAX 00002204
52.96 MIKE GRAF
05/23/2005
SUPER-AMERICA 4089
23.63 MIKE GRAF
05/26/2005
HEJNY RENTAL
334.92 MIKE GRAF
05/27/2005
RHODE ISLAND NOVELTY
23 8.08 MIKE GRAF
05/27/2005
PRINTGLOBE INC
865.00 MIKE GRAF
05/16/2005
MICHAELS #9401
28.26 JANET M GREW HAYMAN
05/23/2005
THE HOME DEPOT 2801
13.81 MARK HAAG
05/23/2005
FASTENAL CO MO TO
58.89 MARK HAAG
05/27/2005
THE HOME DEPOT 2801
23.46 MARK HAAG
05/18 /2005
S & T OFFICE PRODUCTS
106.33 LORI HANSON
05/19/2005
DATABAZAAR.COM
142.80 LORI HANSON
05/19/2005
REED BUS INTO ACCT REC
179.78 LORI HANSON
05/19/2005
REED BUS INTO ACCT REC
500.96 LORI HANSON
05/26/2005
LESCO SC 0530
41.73 GARYHINNENKAMP
05/26/2005
AMERICAN RED CROSOI OF OI
304.00 RON HORWATH
05/27/2005
TARGET 00011858
18.18 RONHORWATH
05/27/2005
TARGET 00011858
19.87 RONHORWATH
05/20/2005
TARGET 00011858
8.51 STEVE HURLEY
05/23/2005
NEXTEL WRLESSSVCS
206.15 STEVE HURLEY
05/23/2005
JAMAR TECHNOLOGIES
292.89 SCOTT JACOBSON
05/16/2005
DALCO ENTERPRISES, INC
53.06 DAVID JAHN
05/23/2005
IRON AGE CORP
149.95 DON JONES
05/25/2005
OAKDALE RENTAL CENTER
296.07 DON JONES
05/17/2005
THOMAS TOOL AND SU
170.36 MICHAEL KANE
05/25/2005
CERTIFIED LABORATORIES
938.36 MICHAEL KANE
05/25/2005
TURFWERKS, LLC.
125.67 MICHAEL KANE
05/23/2005
TARGET 00011858
74.44 MARY B KOEHNEN
05/16/2005
UNIFORMS UNLIMITED INC
112.00 DAVID KVAM
05/16/2005
CENTURY COMM & TECH
1,205.90 DAVID KVAM
05/23/2005
UNIFORMS UNLIMITED INC
13 0. 00 DAVID KVAM
05/23/2005
CENTURY COMM & TECH
482.36 DAVID KVAM
05/26/2005
PERKINS #1326 09613266
8.72 DAVID KVAM
11
Transaction Review
For Transactions posted between 05/14/2005 to 05/27/2005
Post Date Vendor Name
05/26/2005
05/18 /2005
05/18 /2005
05/19/2005
05/26/2005
05/16/2005
05/17/2005
05/19/2005
05/19/2005
05/19/2005
05/19/2005
05/23/2005
05/27/2005
05/26/2005
05/17/2005
05/17/2005
05/19/2005
05/20/2005
05/25/2005
05/25/2005
05/20/2005
05/23/2005
05/24/2005
05/17/2005
05/25/2005
05/17/2005
05/26/2005
05/20/2005
05/18 /2005
05/26/2005
05/23/2005
05/23/2005
05/18 /2005
05/19/2005
05/18 /2005
05/25/2005
05/25/2005
05/16/2005
05/16/2005
05/20/2005
05/20/2005
05/18 /2005
05/23/2005
05/25/2005
05/25/2005
05/26/2005
05/26/2005
05/26/2005
05/27/2005
05/25/2005
05/16/2005
05/16/2005
FAMOUS DAVE'S #2006
SHERATON HOTELS S PDR ISL
DALCO ENTERPRISES, INC
DALCO ENTERPRISES, INC
MENARDS 3022
FEDEX KINKO'S #0617
VERIZON WRLS I2KW
EMERGENCY APPARATUS MAINT
INTL ASSOC OF FIRE CHIEFS
INTL ASSOC OF FIRE CHIEFS
INTL ASSOC OF FIRE CHIEFS
SBCPAGING
S & T OFFICE PRODUCTS
CUB FOODS, INC.
BEISSWENGER'S
VERIZON WRLS I2KW
ON SITE SANITATION, IN
PATIO TOWN OAKDALE
TWIN CITY HARDWARE
RAINBOW GROUP LLC
TEE'S PLUS
AMOCO OIL 07780703
COUNTRY INN
VERIZON WRLS I2KW
LTG POWER EQUIPMENT
SPRINTPCS AUTOPYMT RCI
UNITED RENTALS/HTG #229
DEMCO INC
S & T OFFICE PRODUCTS
S & T OFFICE PRODUCTS
OXYGEN SERVICE CO
IRON AGE CORP
COOK INCORPORATED
EMERGENCY MEDICAL PROD
COPY EQUIPMENT
S & T OFFICE PRODUCTS
S & T OFFICE PRODUCTS
TWIN CITY HARDWARE
THE HOME DEPOT 280E
TWIN CITY HARDWARE
TWIN CITY HARDWARE
HP ASSISTED SERVICE
HP ASSISTED SERVICE
MEDTECH FORENSICS INC
PWP TRAINING PROD
HEINE SHIP SUPPLIES
EMED CO INC
AAA PRICE COM INC
AMZ AMAZON PAYMENTS
THE STAR TRIBUNE - CIRCULAT
NORTHERN TOOL EQUIPMNT
JOHNSON RADIO COMM
Settlement Amt Cardholder Name
6/2/2005
8.00 DAVID KVAM
405.21 SHERYL L LE
88.18 MICHAEL LIDBERG
264.55 MICHAEL LIDBERG
3.50 DENNIS LINDORFF
85.20 STEVE LUKIN
48.09 STEVE LUKIN
789.11 STEVE LUKIN
395.00 STEVE LUKIN
395.00 STEVE LUKIN
395.00 STEVE LUKIN
17.72 STEVE LUKIN
3,085.97 STEVE LUKIN
43.94 GORDON MALLORY
67.84 MARK MARUSKA
36.23 MARK MARUSKA
617.59 MARK MARUSKA
113.32 MARK MARUSKA
460.89 MARK MARUSKA
304.46 MARK MARUSKA
712.24 ALEISA METRY
20.00 ALEISA METRY
94.79 ALEISA METRY
61.85 ED NADEAU
15.56 ED NADEAU
131.07 BRYAN NAGEL
47.39 BRYAN NAGEL
180.36 JEAN NELSON
625.42 AMY NIVEN
500.55 AMY NIVEN
14.04 RICHARD NORDQUIST
157.95 RICHARD NORDQUIST
21.39 KURT PARSONS
484.07 KURT PARSONS
255.62 DENNIS PECK
44.72 KATHLEEN PECK HALL
44.72 KATHLEEN PECK HALL
26.45 ROBERT PETERSON
72.63 ROBERT PETERSON
335.41 ROBERT PETERSON
232.05 ROBERT PETERSON
74.55 PHILIP F POWELL
122.48 PHILIP F POWELL
285.35 PHILIP F POWELL
66.98 PHILIP F POWELL
59.21 PHILIP F POWELL
69.58 PHILIP F POWELL
202.45 PHILIP F POWELL
352.58 PHILIP F POWELL
112.58 WILLIAM JPRIEFER
109.67 STEVEN PRIEM
45.00 STEVEN PRIEM
12
Transaction Review 6/2/2005
For Transactions posted between 05/14/2005 to 05/27/2005
Post Date VendorName Settlement Amt Cardholder Name
05/17/2005
POMPS TIRE SERVICE
204.69 STEVENPRIEM
05/17/2005
FACTORY MOTOR PARTS
97.11 STEVENPRIEM
05/17/2005
CARQUEST
54.05 STEVENPRIEM
05/18/2005
TRUCK UTILITE S INC
48.99 STEVENPRIEM
05/18 /2005
SUNRAYBTB
19.65 STEVENPRIEM
05/18/2005
KATH AUTO PARTS
167.47 STEVENPRIEM
05/18 /2005
POLAR CHEVROLET
82.39 STEVENPRIEM
05/19/2005
PAM OIL INC
129.31 STEVENPRIEM
05/19/2005
BAUER BULT TRE33200023
165.59 STEVENPRIEM
05/19/2005
KATH AUTO PARTS
27.57 STEVENPRIEM
05/20/2005
AMERICAN FASTENER00 OF 00
127.05 STEVEN PRIEM
05/20/2005
KATH AUTO PARTS
65.10 STEVEN PRIEM
05/23/2005
MERIT CHEVROLET
144.37 STEVENPRIEM
05/25/2005
GENERATOR SPECIALTY CO
217.45 STEVENPRIEM
05/25/2005
BAUER BULT TRE33200023
585.75 STEVENPRIEM
05/26/2005
KATH AUTO PARTS
157.71 STEVEN PRIEM
05/27/2005
POLAR CHEVROLET
81.32 STEVENPRIEM
05/27/2005
SUNRAYBTB
63.01 STEVENPRIEM
05/18 /2005
CENTURY BOOKSTORE
107.55 KEVIN RABBETT
05/19/2005
NEXTEL WIRELESS SVCS
2,047.47 KEVIN RABBETT
05/20/2005
MINNESOTA SAFETY COUNC
65.00 TERRIE RAMEAUX
05/23/2005
DALCO ENTERPRISES, INC
132.64 MICHAEL REILLY
05/23/2005
MENARDS 3059
16.98 MICHAEL REILLY
05/20/2005
OAKDALE RENTAL CENTER
l 16.09 ROBERT RUNNING
05/16/2005
MILLS FLEET FARM #27
39.67 JAMES SCHINDELDECKER
05/16/2005
NORTHERN TOOL EQUIP -MN
31.94 JAMES SCHINDELDECKER
05/16/2005
MENARDS 3022
25.92 JAMES SCHINDELDECKER
05/18/2005
MENARDS 3022
57.98 JAMES SCHINDELDECKER
05/19/2005
TWIN CITY HARDWARE
43.13 JAMES SCHINDELDECKER
05/19/2005
TWIN CITY HARDWARE
14.22 JAMES SCHINDELDECKER
05/23/2005
NORTHERN TOOL EQUIPMNT
19.16 JAMES SCHINDELDECKER
05/16/2005
CURTIS 1000
50.27 DEB SCHMIDT
05/20/2005
SHRED -IT
16.65 DEB SCHMIDT
05/27/2005
SHRED -IT
99.90 DEB SCHMIDT
05/16/2005
ARAMARK REF SVS #6013-
354.95 RUSSELL L SCHMIDT
05/20/2005
PRICE CHOPPER INC00 OF 00
1,988.39 RUSSELL L SCHMIDT
05/16/2005
CUB FOODS, INC.
33.21 MICHAEL SHORTREED
05/17/2005
VERIZON WRLS I2KW
45.15 ANDREA SINDT
05/19/2005
NEXTEL WIRELESS SVCS
389.12 ANDREA SINDT
05/26/2005
S & T OFFICE PRODUCTS
42.83 ANDREA SINDT
05/26/2005
S & T OFFICE PRODUCTS
2.23 ANDREA SINDT
05/25/2005
LOFFLER BUSINESS SYSTE
470.73 JOANNE M SVENDSEN
05/26/2005
S & T OFFICE PRODUCTS
315.28 JOANNE M SVENDSEN
05/19/2005
NAPA AUTO PARTS # 28438
17.02 RONALD SVENDSEN
05/23/2005
CUB FOODS, INC.
27.29 RONALD SVENDSEN
05/16/2005
NWA AIR 0122117437633
178.39 AUSTIN SVENDSEN
05/16/2005
NWA AIR 0122117437634
178.39 AUSTIN SVENDSEN
05/16/2005
NWA AIR 0122117437635
178.39 AUSTIN SVENDSEN
05/23/2005
METRO FIRE
307.42 AUSTIN SVENDSEN
05/23/2005
CENTURY COMM & TECH
199.00 AUSTIN SVENDSEN
05/25/2005
EMERGENCY MEDICAL PROD
169.00 AUSTIN SVENDSEN
05/26/2005
MENARDS 3059
25.20 AUSTIN SVENDSEN
13
Transaction Review
For Transactions posted between 05/14/2005 to 05/27/2005
Post Date VendorName Settlement Amt Cardholder Name
05/16/2005
VIKING ELECTRIC -ST. PAUL
05/16/2005
EXCELLCOM
05/18 /2005
STATE SUPPLY CO. INC
05/20/2005
STATE SUPPLY CO. INC
05/20/2005
ALL MAIN STREET ELECTRIC
05/23/2005
OFFICE MAX 00002204
05/25/2005
EXCELLCOM
05/27/2005
THE HOME DEPOT 2801
05/23/2005
QWESTCOMM TN651
05/27/2005
BROCK WHITE -180
05/18 /2005
XP SOFTWARE
05/18 /2005
XP SOFTWARE
05/27/2005
7 CORNERS ACE HARDWARE
05/20/2005
USPS POSTAL STORE
05/18 /2005
GREEN STUFF INC
05/19/2005
USPS 2 663 6500 15
05/19/2005
VIKING #1090
05/20/2005
VIKING #1090
05/20/2005
VIKING #1090
05/20/2005
VIKING #1090
05/25/2005
PIZZA MAN
05/25/2005
AFFORDABLE ENGRAVING
6/2/2005
112.31 LYLE SWANSON
57.49 LYLE SWANSON
179.64 LYLE SWANSON
94.71 LYLE SWANSON
105.00 LYLE SWANSON
50.04 LYLE SWANSON
5.34 LYLE SWANSON
126.70 LYLE SWANSON
342.29 JUDY TETZLAFF
239.68 TODD TEVLIN
900.00 CHARLES J VERMEERSCH
520.00 CHARLES J VERMEERSCH
446.03 CHARLES J VERMEERSCH
38.00 JUDY WEGWERTH
50.06 SUSANZWIEG
153.30 SUSANZWIEG
204.52 SUSANZWIEG
23.83 SUSANZWIEG
5.74 SUSAN ZWIEG
5.01 SUSANZWIEG
95.60 SUSANZWIEG
87.59 SUSANZWIEG
48,146.96
14
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK # CHECK DATE EMPLOYEE NAME AMOUNT
dd
05/20/05
CARDINAL, ROBERT
422.42
dd
05/20/05
JUENEMANN, KATHLEEN
371.77
dd
05/20/05
KOPPEN, MARVIN
371.77
dd
05/20/05
MONAHAN- JUNEK, JACQUELINE
371.77
dd
05/20/05
ROSSBACH, WILLIAM
371.77
dd
05/20/05
COLEMAN, MELINDA
4,058.20
dd
05/20/05
DARST, ROBERTA
1,673.55
dd
05/20/05
FURSMAN, RICHARD
4,638.25
dd
05/20/05
SWANSON, LYLE
1,782.30
dd
05/20/05
LE, SHERYL
3,958.50
dd
05/20/05
RAMEAUX, THERESE
2,353.34
dd
05/20/05
FAUST, DANIEL
4,128.24
dd
05/20/05
SCHMIDT, DEBORAH
1,442.97
dd
05/20/05
ANDERSON, CAROLE
1,119.48
dd
05/20/05
BAUMAN, GAYLE
3,403.12
dd
05/20/05
JACKSON, MARY
1,802.95
dd
05/20/05
KELSEY, CONNIE
1,158.25
dd
05/20/05
TETZLAFF, JUDY
1,802.95
dd
05/20/05
FRY, PATRICIA
1,673.36
dd
05/20/05
GUILFOILE, KAREN
2,855.98
dd
05/20/05
OSTER, ANDREA
1,747.66
dd
05/20/05
CARLE, JEANETTE
1,667.91
dd
05/20/05
FIGG, SHERRIE
1,020.96
dd
05/20/05
JAGOE, CAROL
1,616.46
dd
05/20/05
JOHNSON, BONNIE
1,027.29
dd
05/20/05
MOY, PAMELA
760.18
dd
05/20/05
OLSON, SANDRA
1,616.68
dd
05/20/05
WEAVER, KRISTINE
1,736.56
dd
05/20/05
BANICK, JOHN
3,834.90
dd
05/20/05
CORCORAN, THERESA
1,614.15
dd
05/20/05
POWELL, PHILIP
2,246.22
dd
05/20/05
RICHIE, CAROLE
1,662.87
dd
05/20/05
SPANGLER, EDNA
302.50
dd
05/20/05
THOMALLA, DAVID
4,247.72
dd
05/20/05
ABEL, CLINT
2,201.18
dd
05/20/05
ALDRIDGE, MARK
2,892.95
dd
05/20/05
ANDREWS, SCOTT
2,967.80
dd
05/20/05
BAKKE, LONN
2,416.69
dd
05/20/05
BELDE, STANLEY
2,785.91
dd
05/20/05
BIERDEMAN, BRIAN
2,022.76
dd
05/20/05
BOHL, JOHN
3,663.85
dd
05/20/05
BUSACK, DANIEL
2,573.49
dd
05/20/05
COFFEY, KEVIN
2,977.69
dd
05/20/05
CROTTY, KERRY
2,446.90
dd
05/20/05
DOBLAR, RICHARD
2,938.12
dd
05/20/05
DUNN, ALICE
3,049.83
dd
05/20/05
GABRIEL, ANTHONY
1,807.80
dd
05/20/05
HEINZ, STEPHEN
2,721.89
dd
05/20/05
HILBERT, STEVEN
2,546.87
dd
05/20/05
JOHNSON, KEVIN
4,195.90
15
CHECK # CHECK DATE EMPLOYEE NAME AMOUNT
dd
05/20/05
KARTS, FLINT
2,749.92
dd
05/20/05
KONG, TOMMY
2,276.45
dd
05/20/05
KROLL, BRETT
2,218.35
dd
05/20/05
KVAM, DAVID
3,374.82
dd
05/20/05
LARSON, DANIEL
398.69
dd
05/20/05
LU, JOHNNIE
2,405.01
dd
05/20/05
MARINO, JASON
2,407.21
dd
05/20/05
MARTIN, JERROLD
2,419.22
dd
05/20/05
MCCARTY, GLEN
2,023.71
dd
05/20/05
METRY, ALESIA
2,535.05
dd
05/20/05
NYE, MICHAEL
1,605.88
dd
05/20/05
OLSON, JULIE
2,552.28
dd
05/20/05
RABBETT, KEVIN
3,450.09
dd
05/20/05
RHUDE, MATTHEW
1,584.25
dd
05/20/05
STEFFEN, SCOTT
2,856.71
dd
05/20/05
SYPNIEWSKI, WILLIAM
1,584.25
dd
05/20/05
SZCZEPANSKI, THOMAS
2,980.12
dd
05/20/05
WENZEL, JAY
2,394.23
dd
05/20/05
XIONG, KAO
2,201.18
dd
05/20/05
BARTZ, PAUL
2,701.07
dd
05/20/05
BERGERON, JOSEPH
3,051.55
dd
05/20/05
DUGAS, MICHAEL
2,540.29
dd
05/20/05
ERICKSON, VIRGINIA
2,524.44
dd
05/20/05
FLOR, TIMOTHY
2,993.50
dd
05/20/05
FRASER, JOHN
2,737.12
dd
05/20/05
L'ALLIER, DANIEL
1,365.14
dd
05/20/05
LANGNER, SCOTT
1,913.85
dd
05/20/05
PALMA, STEVEN
3,075.14
dd
05/20/05
THEISEN, PAUL
2,133.58
dd
05/20/05
THIENES, PAUL
2,760.70
dd
05/20/05
DAWSON, RICHARD
2,224.29
dd
05/20/05
DUELLMAN, KIRK
1,831.44
dd
05/20/05
EVERSON, PAUL
2,087.92
dd
05/20/05
HALWEG, JODI
1,990.68
dd
05/20/05
JOHNSON, DOUGLAS
1,844.53
dd
05/20/05
NOVAK, JEROME
2,309.41
dd
05/20/05
PARSONS, KURT
1,965.67
dd
05/20/05
PETERSON, ROBERT
2,421.56
dd
05/20/05
SVENDSEN, RONALD
2,551.83
dd
05/20/05
GERVAIS -JR, CLARENCE
2,757.93
dd
05/20/05
BAUER, MICHELLE
1,617.39
dd
05/20/05
FLAUGHER, JAYME
1,934.20
dd
05/20/05
HERMANSON, CHAD
1,755.04
dd
05/20/05
HUBIN, KENNARD
1,733.57
dd
05/20/05
LAFFERTY, WALTER
1,810.15
dd
05/20/05
LINN, BRYAN
2,183.69
dd
05/20/05
PACOLT, MARSHA
2,339.34
dd
05/20/05
RABINE, JANET
1,810.15
dd
05/20/05
STAHNKE, JULIE
1,810.15
dd
05/20/05
LUKIN, STEVEN
3,731.90
dd
05/20/05
RYAN, MICHAEL
487.50
dd
05/20/05
SVENDSEN, AUSTIN
2,991.94
dd
05/20/05
ZWIEG, SUSAN
1,745.35
dd
05/20/05
DOLLERSCHELL, ROBERT
282.07
dd
05/20/05
AHL, R. CHARLES
4,329.30
dd
05/20/05
GROHS, JUDITH
1,752.28
16
CHECK # CHECK DATE EMPLOYEE NAME AMOUNT
dd
05/20/05
NIVEN, AMY
1,187.82
dd
05/20/05
PRIEFER, WILLIAM
2,604.67
dd
05/20/05
BRINK, TROY
1,657.75
dd
05/20/05
DEBILZAN, THOMAS
1,822.15
dd
05/20/05
EDGE, DOUGLAS
1,826.15
dd
05/20/05
JONES, DONALD
2,069.85
dd
05/20/05
KANE, MICHAEL
2,941.68
dd
05/20/05
MEYER, GERALD
1,896.19
dd
05/20/05
NAGEL, BRYAN
2,276.71
dd
05/20/05
OSWALD, ERICK
2,002.06
dd
05/20/05
RUNNING, ROBERT
1,618.95
dd
05/20/05
TEVLIN, TODD
1,677.95
dd
05/20/05
CAVETT, CHRISTOPHER
3,270.46
dd
05/20/05
DUCHARME, JOHN
2,323.66
dd
05/20/05
ENGSTROM, ANDREW
1,554.95
dd
05/20/05
JACOBSON, SCOTT
1,738.84
dd
05/20/05
KNUTSON, LOIS
985.88
dd
05/20/05
LABEREE, ERIN
2,274.95
dd
05/20/05
LINDBLOM, RANDAL
2,366.32
dd
05/20/05
MURRA, AARON
202.40
dd
05/20/05
PECK, DENNIS
2,330.59
dd
05/20/05
PRIEBE, WILLIAM
2,354.41
dd
05/20/05
VERMEERSCH, CHARLES
2,210.15
dd
05/20/05
ANDERSON, BRUCE
4,024.42
dd
05/20/05
CAREY, HEIDI
1,991.75
dd
05/20/05
HALL, KATHLEEN
1,749.97
dd
05/20/05
LUND, ERIC
384.00
dd
05/20/05
MARUSKA, MARK
2,649.16
dd
05/20/05
NAUGHTON, JOHN
1,713.75
dd
05/20/05
SCHINDELDECKER, JAMES
1,824.46
dd
05/20/05
BIESANZ, OAKLEY
1,595.00
dd
05/20/05
HAYMAN, JANET
1,435.39
dd
05/20/05
HUTCHINSON, ANN
2,240.46
dd
05/20/05
NELSON, JEAN
1,029.89
dd
05/20/05
SEEGER, GERALD
535.32
dd
05/20/05
GAYNOR, VIRGINIA
1,957.36
dd
05/20/05
EKSTRAND, THOMAS
3,014.19
dd
05/20/05
KROLL, LISA
1,173.56
dd
05/20/05
LIVINGSTON, JOYCE
969.88
dd
05/20/05
SINDT, ANDREA
1,586.15
dd
05/20/05
THOMPSON, DEBRA
645.66
dd
05/20/05
YOUNG, TAMELA
1,482.95
dd
05/20/05
FINWALL, SHANN
2,232.55
dd
05/20/05
ROBERTS, KENNETH
2,391.67
dd
05/20/05
CARVER, NICHOLAS
2,739.36
dd
05/20/05
FISHER, DAVID
3,244.09
dd
05/20/05
RICE, MICHAEL
1,846.95
dd
05/20/05
SWAN, DAVID
1,936.55
dd
05/20/05
SWETT, PAUL
975.00
dd
05/20/05
KONEWKO, DUWAYNE
2,600.56
dd
05/20/05
ANZALDI, KALI
153.56
dd
05/20/05
FINN, GREGORY
2,192.66
dd
05/20/05
GOODRICH, CHAD
494.00
dd
05/20/05
GRAF, MICHAEL
1,830.59
dd
05/20/05
KELLY, LISA
1,308.62
dd
05/20/05
KYRK, ASHLEY
80.00
17
CHECK # CHECK DATE EMPLOYEE NAME AMOUNT
dd
05/20/05
OHLHAUSER, MEGHAN
240.63
dd
05/20/05
ROBBINS, AUDRA
2,097.08
dd
05/20/05
SHERRILL, CAITLIN
200.25
dd
05/20/05
TAUBMAN, DOUGLAS
2,797.48
dd
05/20/05
WERNER, KATIE
325.13
dd
05/20/05
BREHEIM, ROGER
1,826.77
dd
05/20/05
GERMAIN, DAVID
1,831.39
dd
05/20/05
NORDQUIST, RICHARD
1,822.15
dd
05/20/05
SCHULTZ, SCOTT
1,999.75
dd
05/20/05
ANZALDI, MANDY
907.13
dd
05/20/05
COLLINS, ASHLEY
92.00
dd
05/20/05
CRAWFORD - JR, RAYMOND
216.00
dd
05/20/05
CROSSON, LINDA
2,586.55
dd
05/20/05
EVANS, CHRISTINE
664.94
dd
05/20/05
MILES, LAURA
192.50
dd
05/20/05
PELOQUIN, PENNYE
488.92
dd
05/20/05
SCHMIDT, RUSSELL
2,007.26
dd
05/20/05
SCHULZE, BRIAN
629.13
dd
05/20/05
STAPLES, PAULINE
2,898.01
dd
05/20/05
BENDTSEN, LISA
89.55
dd
05/20/05
BRENEMAN, NEIL
418.01
dd
05/20/05
ERICKSON- CLARK, CAROL
67.80
dd
05/20/05
ESTRADA, KIEL
208.00
dd
05/20/05
EVANS, KRISTIN
84.00
dd
05/20/05
FIERRO WESTBERG, MELINDA
83.30
dd
05/20/05
FONTAINE, KIM
766.98
dd
05/20/05
GREDVIG, ANDERS
292.39
dd
05/20/05
HALEY, BROOKE
124.20
dd
05/20/05
HORWATH, RONALD
1,978.42
dd
05/20/05
IRISH, GRACE
142.00
dd
05/20/05
IRISH, KARL
73.80
dd
05/20/05
JONES, LACEY
60.75
dd
05/20/05
KOEHNEN, AMY
72.45
dd
05/20/05
KOEHNEN, MARY
1,407.76
dd
05/20/05
KRONHOLM, KATHRYN
406.64
dd
05/20/05
MARUSKA, ERICA
164.05
dd
05/20/05
MATHEWS, LEAH
154.75
dd
05/20/05
NELSON, SIERRA
135.00
dd
05/20/05
OVERBY, ANNA
77.20
dd
05/20/05
POTTRATZ, DIANE
39.30
dd
05/20/05
PROESCH, ANDY
264.67
dd
05/20/05
SCHULTZ, MATTHEW
19.50
dd
05/20/05
SCHULTZ, PETER
21.45
dd
05/20/05
SHAW, KRISTINA
78.90
dd
05/20/05
SMITH, ANN
225.00
dd
05/20/05
TUPY, HEIDE
181.80
dd
05/20/05
TUPY, MARCUS
259.03
dd
05/20/05
WERNER, REBECCA
117.00
dd
05/20/05
GROPPOLI, LINDA
273.60
dd
05/20/05
KURKOSKI, STEPHANIE
25.73
dd
05/20/05
BEHAN, JAMES
1,732.77
dd
05/20/05
LONETTI, JAMES
1,072.70
dd
05/20/05
PATTERSON, ALBERT
1,059.96
dd
05/20/05
PRINS, KELLY
1,042.62
dd
05/20/05
REILLY, MICHAEL
1,580.55
dd
05/20/05
AICHELE, CRAIG
1,885.03
i[3
CHECK # CHECK DATE EMPLOYEE NAME AMOUNT
dd
05/20/05
PRIEM, STEVEN
2,049.35
dd
05/20/05
WOEHRLE, MATTHEW
1,093.91
dd
05/20/05
BERGO, CHAD
2,255.31
dd
05/20/05
FOWLDS, MYCHAL
1,976.78
dd
05/20/05
FRANZEN, NICHOLAS
1,512.86
dd
05/20/05
HURLEY, STEPHEN
3,245.74
wf
101294
05/20/05
FRAZIER, JOSEPH
50.00
wf
101295
05/20/05
INGVOLDSTAD, CURTIS
84.38
wf
101296
05/20/05
CARLSON, STEVEN
1,838.34
wf
101297
05/20/05
JAHN, DAVID
1,648.94
wf
101298
05/20/05
MORIN, TROY
172.13
wf
101299
05/20/05
MATHEYS, ALANA
1,980.07
wf
101300
05/20/05
GENNOW, PAMELA
544.38
wf
101301
05/20/05
HANSEN, LORI
1,679.75
wf
101302
05/20/05
PALANK, MARY
1,616.46
wf
101303
05/20/05
SVENDSEN, JOANNE
1,883.97
wf
101304
05/20/05
SHORTREED, MICHAEL
3,870.68
wf
101305
05/20/05
STEINER, JOSEPH
1,012.19
wf
101306
05/20/05
WELCHLIN, CABOT
2,889.15
wf
101307
05/20/05
FREBERG, RONALD
1,867.48
wf
101308
05/20/05
JAROSCH, JONATHAN
312.38
wf
101309
05/20/05
EDSON, DAVID
1,859.48
wf
101310
05/20/05
HELEY, ROLAND
1,859.48
wf
101311
05/20/05
HINNENKAMP, GARY
1,831.87
wf
101312
05/20/05
LINDORFF, DENNIS
1,826.77
wf
101313
05/20/05
NOVAK, MICHAEL
1,753.35
wf
101314
05/20/05
GERNES, CAROLE
220.75
wf
101315
05/20/05
SOUTTER, CHRISTINE
150.00
wf
101316
05/20/05
BUSMAN, CHRISTINA
567.00
wf
101317
05/20/05
FREYBERGER, RACHEL
324.00
wf
101318
05/20/05
GRAF, ASHLEY
36.00
wf
101319
05/20/05
SHOBERG, KARI
138.19
wf
101320
05/20/05
HAAG, MARK
1,755.51
wf
101321
05/20/05
NADEAU, EDWARD
2,930.14
wf
101322
05/20/05
GLASS, JEAN
1,797.14
wf
101323
05/20/05
HER, CHONG
219.28
wf
101324
05/20/05
NAGEL, BROOKE
435.05
wf
101325
05/20/05
TOLBERT, FRANCINE
172.50
wf
101326
05/20/05
UNGER, MARGARET
518.83
wf
101327
05/20/05
VELASQUEZ, ANGELA
406.25
wf
101328
05/20/05
ZIELINSKI, JUDY
71.00
wf
101329
05/20/05
ANDERSON, CALEB
65.45
wf
101330
05/20/05
ANDERSON, JOSHUA
100.75
wf
101331
05/20/05
ANDERSON, JUSTIN
100.75
wf
101332
05/20/05
BOTHWELL, KRISTIN
116.03
wf
101333
05/20/05
BRENEMAN, SEAN
178.13
wf
101334
05/20/05
CLARK, PAMELA
34.00
wf
101335
05/20/05
COSTA, JOSEPH
446.78
wf
101336
05/20/05
DEMPSEY, BETH
139.80
wf
101337
05/20/05
DUNN, RYAN
683.20
wf
101338
05/20/05
FENGER, JUSTIN
37.35
wf
101339
05/20/05
FLICKINGER, JUANITA
39.00
wf
101340
05/20/05
GRANT, MELISSA
197.05
wf
101341
05/20/05
GRUENHAGEN, LINDA
240.50
wf
101342
05/20/05
HJELMGREN, NICOLE
95.50
wf
101343
05/20/05
HOULE, DENISE
44.60
19
CHECK # CHECK DATE EMPLOYEE NAME AMOUNT
wf
101344
05/20/05
KERSCHNER, JOLENE
540.00
wf
101345
05/20/05
LAUMER, MELISSA
27.00
wf
101346
05/20/05
LEMAY, KATHERINE
144.63
wf
101347
05/20/05
LUTZ, CHRISTINA
100.75
wf
101348
05/20/05
MCCANN, NATALIE
24.75
wf
101349
05/20/05
MELLEN, CHRISTOPHER
33.75
wf
101350
05/20/05
OLSON, MARGRET
135.80
wf
101351
05/20/05
PETERSON, ANNA
39.00
wf
101352
05/20/05
RICHTER, NANCY
48.00
wf
101353
05/20/05
ROSTRON, ROBERT
39.00
wf
101354
05/20/05
RYDEEN, ARIEL
212.23
wf
101355
05/20/05
SCHMIDT, EMILY
58.50
wf
101356
05/20/05
SCHOENECKER, SAMANTHA
52.00
wf
101357
05/20/05
SCHRAMM, BRITTANY
19.50
wf
101358
05/20/05
SCHREINER, MICHELLE
65.50
wf
101359
05/20/05
SMITLEY, SHARON
407.15
wf
101360
05/20/05
STAHNKE, AMY
110.25
wf
101361
05/20/05
TRUE, ANDREW
341.25
wf
101362
05/20/05
WARNER, CAROLYN
335.30
wf
101363
05/20/05
WEDES, CARYL
140.10
wf
101364
05/20/05
WELTER, ELIZABETH
121.00
wf
101365
05/20/05
WHITE, NICOLE
638.27
wf
101366
05/20/05
WOODMAN, ALICE
264.63
wf
101367
05/20/05
BOSLEY, CAROL
307.80
wf
101368
05/20/05
BREITBACH, GARY
525.00
wf
101369
05/20/05
DOBBS, SYDNEY
46.50
wf
101370
05/20/05
HAGSTROM, EMILY
94.25
wf
101371
05/20/05
LEWIS, AMY
136.50
wf
101372
05/20/05
ODDEN, JESSICA
18.84
wf
101373
05/20/05
OIL, REBECCA
147.28
wf
101374
05/20/05
PARAYNO, GUAI
151.70
wf
101375
05/20/05
SATTLER, MELINDA
47.85
wf
101376
05/20/05
STODGHILL, AMANDA
34.50
wf
101377
05/20/05
VAN HALE, PAULA
169.65
wf
101378
05/20/05
WALKER, DAPHINE
74.00
wf
101379
05/20/05
ANDERSON, MATT
114.30
wf
101380
05/20/05
BALDWIN, JANA
63.18
wf
101381
05/20/05
DOUGLASS, TOM
1,044.92
wf
101382
05/20/05
HER, PHENG
197.45
wf
101383
05/20/05
HOUSE, JEFFREY
123.83
wf
101384
05/20/05
O'GRADY, VICTORIA
146.30
wf
101385
05/20/05
OLSON, CHRISTINE
86.45
wf
101386
05/20/05
SIMPSON, JOSEPH
111.00
wf
101387
05/20/05
SIMPSON, KIMBERLYN
116.38
wf
101388
05/20/05
THEESFELD, CALEB
129.68
wf
101389
05/20/05
VAIL, LUCILLE
25.40
wf
101390
05/20/05
VANG, KAY
99.75
wf
101391
05/20/05
VANG, TIM
46.55
wf
101392
05/20/05
WALSH, AMANDA
57.15
wf
101393
05/20/05
ZIMMERMAN, STEPHEN
86.45
439,996.21
20
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
06/03/05
CARDINAL, ROBERT
422.42
dd
06/03/05
JUENEMANN, KATHLEEN
371.77
dd
06/03/05
KOPPEN, MARVIN
371.77
dd
06/03/05
MONAHAN- JUNEK,
371.77
dd
06/03/05
ROSSBACH, WILLIAM
371.77
dd
06/03/05
COLEMAN, MELINDA
4,233.20
dd
06/03/05
DARST, ROBERTA
1,673.54
dd
06/03/05
FURSMAN, RICHARD
4,638.25
dd
06/03/05
SWANSON, LYLE
1,767.33
dd
06/03/05
LE, SHERYL
4,083.50
dd
06/03/05
RAMEAUX, THERESE
2,353.34
dd
06/03/05
FAUST, DANIEL
4,253.25
dd
06/03/05
SCHMIDT, DEBORAH
1,442.96
dd
06/03/05
ANDERSON, CAROLE
1,194.32
dd
06/03/05
BAUMAN, GAYLE
3,403.12
dd
06/03/05
JACKSON, MARY
1,802.95
dd
06/03/05
KELSEY, CONNIE
1,188.30
dd
06/03/05
TETZLAFF, JUDY
1,802.95
dd
06/03/05
FRY, PATRICIA
1,673.35
dd
06/03/05
GUILFOILE, KAREN
2,868.34
dd
06/03/05
OSTER, ANDREA
1,747.66
dd
06/03/05
CARLE, JEANETTE
1,653.21
dd
06/03/05
FIGG, SHERRIE
1,020.97
dd
06/03/05
JAGOE, CAROL
1,616.46
dd
06/03/05
JOHNSON, BONNIE
1,005.24
dd
06/03/05
MOY, PAMELA
741.00
dd
06/03/05
OLSON, SANDRA
1,141.38
dd
06/03/05
WEAVER, KRISTINE
1,736.56
dd
06/03/05
BANICK, JOHN
3,834.90
dd
06/03/05
CORCORAN, THERESA
1,614.15
dd
06/03/05
POWELL, PHILIP
2,246.22
dd
06/03/05
RICHIE, CAROLE
1,648.17
dd
06/03/05
SPANGLER, EDNA
308.00
dd
06/03/05
THOMALLA, DAVID
4,247.72
dd
06/03/05
ABEL, CLINT
2,201.18
dd
06/03/05
ALDRIDGE, MARK
2,341.39
dd
06/03/05
ANDREWS, SCOTT
3,470.27
dd
06/03/05
BAKKE, LONN
2,647.04
dd
06/03/05
BELDE, STANLEY
2,818.36
dd
06/03/05
BIERDEMAN, BRIAN
2,591.20
dd
06/03/05
BOHL, JOHN
2,754.42
dd
06/03/05
BUSACK, DANIEL
2,265.84
dd
06/03/05
COFFEY, KEVIN
2,300.86
dd
06/03/05
CROTTY, KERRY
2,609.28
21
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
06/03/05
DOBLAR, RICHARD
3,023.40
dd
06/03/05
DUNN, ALICE
2,698.64
dd
06/03/05
GABRIEL, ANTHONY
2,096.25
dd
06/03/05
HEINZ, STEPHEN
2,553.48
dd
06/03/05
HILBERT, STEVEN
2,687.47
dd
06/03/05
JOHNSON, KEVIN
3,484.07
dd
06/03/05
KARTS, FLINT
2,749.92
dd
06/03/05
KONG, TOMMY
2,361.32
dd
06/03/05
KROLL, BRETT
2,623.53
dd
06/03/05
KVAM, DAVID
3,387.46
dd
06/03/05
LARSON, DANIEL
398.69
dd
06/03/05
LU, JOHNNIE
2,776.32
dd
06/03/05
MARINO, JASON
2,736.85
dd
06/03/05
MARTIN, JERROLD
2,419.22
dd
06/03/05
MCCARTY, GLEN
2,394.51
dd
06/03/05
METRY, ALESIA
2,401.27
dd
06/03/05
NYE, MICHAEL
1,872.70
dd
06/03/05
OLSON, JULIE
2,520.45
dd
06/03/05
RABBETT, KEVIN
3,450.09
dd
06/03/05
RHUDE, MATTHEW
1,584.25
dd
06/03/05
STEFFEN, SCOTT
3,634.40
dd
06/03/05
STEINER, JOSEPH
720.46
dd
06/03/05
SYPNIEWSKI, WILLIAM
1,584.25
dd
06/03/05
SZCZEPANSKI, THOMAS
2,531.02
dd
06/03/05
WENZEL, JAY
2,319.97
dd
06/03/05
XIONG, KAO
2,201.18
dd
06/03/05
BARTZ, PAUL
2,531.14
dd
06/03/05
BERGERON, JOSEPH
3,177.16
dd
06/03/05
DUGAS, MICHAEL
2,507.84
dd
06/03/05
ERICKSON, VIRGINIA
2,832.44
dd
06/03/05
FLOR, TIMOTHY
3,047.82
dd
06/03/05
FRASER, JOHN
2,801.40
dd
06/03/05
L'ALLIER, DANIEL
1,005.00
dd
06/03/05
LANGNER, SCOTT
1,913.85
dd
06/03/05
PALMA, STEVEN
2,874.26
dd
06/03/05
THEISEN, PAUL
2,133.58
dd
06/03/05
THIENES, PAUL
2,574.46
dd
06/03/05
DAWSON, RICHARD
2,263.57
dd
06/03/05
DUELLMAN, KIRK
1,798.70
dd
06/03/05
EVERSON, PAUL
2,013.85
dd
06/03/05
HALWEG, JODI
1,794.43
dd
06/03/05
JOHNSON, DOUGLAS
1,792.15
dd
06/03/05
NOVAK, JEROME
2,008.22
dd
06/03/05
PARSONS, KURT
1,916.83
22
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
06/03/05
PETERSON,ROBERT
2,163.21
dd
06/03/05
SVENDSEN, RONALD
2,147.45
dd
06/03/05
GERVAIS -JR, CLARENCE
2,757.93
dd
06/03/05
BAUER, MICHELLE
1,514.16
dd
06/03/05
FLAUGHER, JAYME
1,810.15
dd
06/03/05
HERMANSON, CHAD
1,803.22
dd
06/03/05
HUBIN, KENNARD
1,583.63
dd
06/03/05
LAFFERTY, WALTER
1,810.15
dd
06/03/05
LINN, BRYAN
1,876.25
dd
06/03/05
PACOLT, MARSHA
2,339.34
dd
06/03/05
RABINE, JANET
1,810.15
dd
06/03/05
STAHNKE, JULIE
2,140.95
dd
06/03/05
LUKIN, STEVEN
3,731.90
dd
06/03/05
RYAN, MICHAEL
330.00
dd
06/03/05
SVENDSEN, AUSTIN
2,991.94
dd
06/03/05
ZWIEG, SUSAN
1,745.35
dd
06/03/05
DOLLERSCHELL, ROBERT
282.07
dd
06/03/05
AHL, R. CHARLES
4,329.30
dd
06/03/05
BREHEIM, ROGER
1,826.77
dd
06/03/05
GROHS, JUDITH
1,752.28
dd
06/03/05
NIVEN, AMY
1,187.82
dd
06/03/05
PRIEFER, WILLIAM
2,604.67
dd
06/03/05
BRINK, TROY
1,655.75
dd
06/03/05
DEBILZAN, THOMAS
1,822.15
dd
06/03/05
EDGE, DOUGLAS
1,834.15
dd
06/03/05
JONES, DONALD
1,842.15
dd
06/03/05
KANE, MICHAEL
2,941.68
dd
06/03/05
MEYER, GERALD
1,896.19
dd
06/03/05
NAGEL, BRYAN
2,276.71
dd
06/03/05
OSWALD, ERICK
2,002.06
dd
06/03/05
RUNNING, ROBERT
1,588.95
dd
06/03/05
TEVLIN, TODD
1,865.55
dd
06/03/05
CAVETT, CHRISTOPHER
3,270.46
dd
06/03/05
DUCHARME, JOHN
2,323.66
dd
06/03/05
ENGSTROM, ANDREW
1,710.55
dd
06/03/05
JACOBSON, SCOTT
2,106.61
dd
06/03/05
KNUTSON, LOIS
998.64
dd
06/03/05
LABEREE, ERIN
2,274.95
dd
06/03/05
LINDBLOM, RANDAL
2,472.97
dd
06/03/05
MURRA, AARON
135.99
dd
06/03/05
PECK, DENNIS
2,330.59
dd
06/03/05
PRIEBE, WILLIAM
2,325.97
dd
06/03/05
VERMEERSCH, CHARLES
2,210.15
dd
06/03/05
ANDERSON,BRUCE
4,199.42
23
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
06/03/05
CAREY, HEIDI
1,991.75
dd
06/03/05
HALL, KATHLEEN
1,749.97
dd
06/03/05
GERVAIS, DAVID
1,212.00
dd
06/03/05
LUND, ERIC
192.00
dd
06/03/05
MARUSKA, MARK
2,649.16
dd
06/03/05
NAUGHTON, JOHN
1,703.75
dd
06/03/05
SCHINDELDECKER, JAMES
1,824.46
dd
06/03/05
BIESANZ, OAKLEY
1,421.88
dd
06/03/05
HAYMAN, JANET
1,381.64
dd
06/03/05
HUTCHINSON, ANN
2,240.46
dd
06/03/05
NELSON, JEAN
1,127.89
dd
06/03/05
SEEGER, GERALD
535.32
dd
06/03/05
GAYNOR, VIRGINIA
2,100.72
dd
06/03/05
EKSTRAND, THOMAS
3,014.19
dd
06/03/05
KROLL, LISA
1,173.56
dd
06/03/05
LIVINGSTON, JOYCE
969.88
dd
06/03/05
SINDT, ANDREA
1,586.15
dd
06/03/05
THOMPSON, DEBRA
645.66
dd
06/03/05
YOUNG, TAMELA
1,466.95
dd
06/03/05
FINWALL, SHANN
2,232.56
dd
06/03/05
ROBERTS, KENNETH
2,611.37
dd
06/03/05
CARVER, NICHOLAS
2,743.92
dd
06/03/05
FISHER, DAVID
3,244.09
dd
06/03/05
RICE, MICHAEL
1,846.95
dd
06/03/05
SWAN, DAVID
1,936.55
dd
06/03/05
SWETT, PAUL
1,040.00
dd
06/03/05
KONEWKO, DUWAYNE
2,600.55
dd
06/03/05
ANZALDI, KALI
414.19
dd
06/03/05
BJORK, ALICIA
94.00
dd
06/03/05
FINN, GREGORY
2,192.66
dd
06/03/05
GOODRICH, CHAD
475.00
dd
06/03/05
GRAF, MICHAEL
1,842.34
dd
06/03/05
KELLY, LISA
1,308.62
dd
06/03/05
KYRK, ASHLEY
99.00
dd
06/03/05
OHLHAUSER, MEGHAN
353.13
dd
06/03/05
ROBBINS, AUDRA
2,097.08
dd
06/03/05
SHERRILL, CAITLIN
94.50
dd
06/03/05
TAUBMAN, DOUGLAS
2,797.48
dd
06/03/05
WERNER, KATIE
331.51
dd
06/03/05
ZIELINSKI, JOSEPH
30.00
dd
06/03/05
GERMAIN, DAVID
1,831.39
dd
06/03/05
NORDQUIST, RICHARD
2,154.28
dd
06/03/05
SCHULTZ, SCOTT
2,044.16
dd
06/03/05
ANZALDI, MANDY
818.63
24
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
06/03/05
COLLINS, ASHLEY
56.00
dd
06/03/05
CRAWFORD - JR, RAYMOND
100.00
dd
06/03/05
CROSSON, LINDA
2,586.54
dd
06/03/05
EVANS, CHRISTINE
731.00
dd
06/03/05
FONTAINE, ANTHONY
60.00
dd
06/03/05
MILES, LAURA
192.50
dd
06/03/05
PELOQUIN, PENNYE
422.79
dd
06/03/05
SCHMIDT, RUSSELL
2,007.26
dd
06/03/05
SCHULZE, BRIAN
655.17
dd
06/03/05
STAPLES, PAULINE
2,898.01
dd
06/03/05
ZIELINSKI, JUDY
56.80
dd
06/03/05
ABRAHAMSON, DANIEL
108.50
dd
06/03/05
BENDTSEN, LISA
89.55
dd
06/03/05
BRENEMAN, NEIL
427.50
dd
06/03/05
EDSON, JAMIE
169.04
dd
06/03/05
ERICKSON- CLARK, CAROL
45.20
dd
06/03/05
ESTRADA, KIEL
220.00
dd
06/03/05
EVANS, KRISTIN
21.00
dd
06/03/05
FIERRO WESTBERG, MELINDA
499.80
dd
06/03/05
FONTAINE, KIM
762.37
dd
06/03/05
GREDVIG, ANDERS
323.08
dd
06/03/05
HALEY, BROOKE
143.75
dd
06/03/05
HORWATH, RONALD
1,978.42
dd
06/03/05
IRISH, GRACE
156.25
dd
06/03/05
JONES, LACEY
60.75
dd
06/03/05
KOEHNEN, AMY
96.60
dd
06/03/05
KOEHNEN,MARY
1,189.29
dd
06/03/05
KRONHOLM, KATHRYN
452.99
dd
06/03/05
MARUSKA, ERICA
184.35
dd
06/03/05
MATHEWS, LEAH
151.75
dd
06/03/05
NELSON, SIERRA
152.75
dd
06/03/05
OVERBY, ANNA
77.20
dd
06/03/05
POTTRATZ, DIANE
29.68
dd
06/03/05
PROESCH, ANDY
338.27
dd
06/03/05
SCHULTZ, MATTHEW
39.00
dd
06/03/05
SCHULTZ, PETER
21.45
dd
06/03/05
SHAW, KRISTINA
25.63
dd
06/03/05
SMITH, ANN
304.69
dd
06/03/05
TUPY, HEIDE
141.40
dd
06/03/05
TUPY, MARCUS
330.75
dd
06/03/05
WERNER, REBECCA
105.75
dd
06/03/05
GROPPOLI, LINDA
302.40
dd
06/03/05
KURKOSKI, STEPHANIE
33.08
dd
06/03/05
BEHAN, JAMES
1,702.83
25
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
26
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
06/03/05
HOUSE, JEFFREY
50.80
dd
06/03/05
LONETTI, JAMES
1,024.04
dd
06/03/05
PATTERSON, ALBERT
1,075.00
dd
06/03/05
PRINS, KELLY
1,133.18
dd
06/03/05
REILLY, MICHAEL
1,580.55
dd
06/03/05
AICHELE, CRAIG
1,876.39
dd
06/03/05
PRIEM, STEVEN
2,049.35
dd
06/03/05
WOEHRLE, MATTHEW
1,542.95
dd
06/03/05
BERGO, CHAD
2,255.30
dd
06/03/05
FOWLDS, MYCHAL
1,976.78
dd
06/03/05
FRANZEN, NICHOLAS
1,512.86
dd
06/03/05
HURLEY, STEPHEN
3,370.74
wf
101407
06/03/05
INGVOLDSTAD, CURTIS
100.00
wf
101408
06/03/05
WORKMAN, ROBERT
50.00
wf
101409
06/03/05
CARLSON, STEVEN
3,218.22
wf
101410
06/03/05
JAHN, DAVID
1,658.49
wf
101411
06/03/05
MORIN, TROY
161.50
wf
101412
06/03/05
MATHEYS, ALANA
1,980.08
wf
101413
06/03/05
GENNOW, PAMELA
1,036.75
wf
101414
06/03/05
HANSEN, LORI
1,712.56
wf
101415
06/03/05
PALANK, MARY
1,616.46
wf
101416
06/03/05
SVENDSEN, JOANNE
1,835.28
wf
101417
06/03/05
KALKA, THOMAS
653.05
wf
101418
06/03/05
SHORTREED, MICHAEL
4,089.97
wf
101419
06/03/05
WELCHLIN, CABOT
2,395.14
wf
101420
06/03/05
CARLSON, BRIAN
650.60
wf
101421
06/03/05
GERARD, JAMIE
64.00
wf
101422
06/03/05
PRECHTEL, ROBERT
2,163.20
wf
101423
06/03/05
ELIAS, BRANDON
800.00
wf
101424
06/03/05
FREBERG, RONALD
1,861.48
wf
101425
06/03/05
BEYER, MEGAN
843.06
wf
101426
06/03/05
ISAKSON, CHAD
967.33
wf
101427
06/03/05
JAROSCH, JONATHAN
1,144.10
wf
101428
06/03/05
EDSON, DAVID
1,862.72
wf
101429
06/03/05
GORE, MICHAEL
400.00
wf
101430
06/03/05
HELEY, ROLAND
1,859.48
wf
101431
06/03/05
HINNENKAMP, GARY
1,832.95
wf
101432
06/03/05
LINDORFF, DENNIS
1,826.77
wf
101433
06/03/05
LUND, MARK
400.00
wf
101434
06/03/05
NOVAK, MICHAEL
1,753.35
wf
101435
06/03/05
BERGREN, KIRSTEN
36.56
wf
101436
06/03/05
GERNES, CAROLE
616.69
wf
101437
06/03/05
SOUTTER, CHRISTINE
295.63
wf
101438
06/03/05
GITZLAFF, ANDREW
610.00
26
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
27
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
wf
101439
06/03/05
BROZAK, KATHERINE
36.00
wf
101440
06/03/05
BUSMAN, CHRISTINA
450.00
wf
101441
06/03/05
FREYBERGER, RACHEL
244.00
wf
101442
06/03/05
GRAF, ASHLEY
36.00
wf
101443
06/03/05
SHOBERG, KARI
152.63
wf
101444
06/03/05
HAAG, MARK
1,753.35
wf
101445
06/03/05
NADEAU, EDWARD
2,930.14
wf
101446
06/03/05
GLASS, JEAN
1,797.14
wf
101447
06/03/05
HER, CHONG
137.63
wf
101448
06/03/05
NAGEL, BROOKE
336.88
wf
101449
06/03/05
TOLBERT, FRANCINE
507.00
wf
101450
06/03/05
UNGER, MARGARET
490.14
wf
101451
06/03/05
VELASQUEZ, ANGELA
465.75
wf
101452
06/03/05
ANDERSON, CALEB
84.20
wf
101453
06/03/05
ANDERSON, JOSHUA
151.13
wf
101454
06/03/05
ANDERSON, JUSTIN
138.13
wf
101455
06/03/05
BOTHWELL, KRISTIN
45.90
wf
101456
06/03/05
BRENEMAN, SEAN
93.63
wf
101457
06/03/05
COSTA, JOSEPH
265.60
wf
101458
06/03/05
DEMPSEY, BETH
139.80
wf
101459
06/03/05
DUNN, RYAN
713.06
wf
101460
06/03/05
FLICKINGER, JUANITA
39.00
wf
101461
06/03/05
GRANT, MELISSA
153.65
wf
101462
06/03/05
GRUENHAGEN, LINDA
638.43
wf
101463
06/03/05
HJELMGREN, NICOLE
40.50
wf
101464
06/03/05
HOULE, DENISE
44.60
wf
101465
06/03/05
KERSCHNER, JOLENE
765.95
wf
101466
06/03/05
LAUMER, MELISSA
27.00
wf
101467
06/03/05
LEMAY, KATHERINE
177.13
wf
101468
06/03/05
LUTZ, CHRISTINA
123.50
wf
101469
06/03/05
MCCANN, NATALIE
30.50
wf
101470
06/03/05
MCMAHON, MELISSA
105.53
wf
101471
06/03/05
MELLEN, CHRISTOPHER
67.50
wf
101472
06/03/05
OLSON, ABIGAIL
46.33
wf
101473
06/03/05
OLSON, MARGRET
169.75
wf
101474
06/03/05
PETERSON, ANNA
32.50
wf
101475
06/03/05
RICHTER, NANCY
17.00
wf
101476
06/03/05
ROGNESS, TRYGGVE
17.13
wf
101477
06/03/05
ROSTRON, ROBERT
22.75
wf
101478
06/03/05
RYDEEN, ARIEL
211.45
wf
101479
06/03/05
SCHMIDT, EMILY
50.38
wf
101480
06/03/05
SCHOENECKER, SAMANTHA
58.50
wf
101481
06/03/05
SCHOMMER, SUMMERS
241.00
wf
101482
06/03/05
SCHRAMM, BRITTANY
22.75
27
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
452,420.85
z.
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
wf
101483
06/03/05
SCHREINER, MICHELLE
116.33
wf
101484
06/03/05
SMITLEY, SHARON
215.55
wf
101485
06/03/05
STAHNKE, AMY
106.25
wf
101486
06/03/05
TRUE, ANDREW
312.80
wf
101487
06/03/05
WARNER, CAROLYN
383.20
wf
101488
06/03/05
WEDES, CARYL
140.10
wf
101489
06/03/05
WELTER, ELIZABETH
44.00
wf
101490
06/03/05
WHITE, NICOLE
578.48
wf
101491
06/03/05
WOODMAN, ALICE
206.30
wf
101492
06/03/05
BOSLEY, CAROL
259.20
wf
101493
06/03/05
BREITBACH, GARY
588.00
wf
101494
06/03/05
DOBBS, SYDNEY
60.00
wf
101495
06/03/05
HAGSTROM, EMILY
48.75
wf
101496
06/03/05
LEWIS, AMY
94.50
wf
101497
06/03/05
ODDEN, JESSICA
35.96
wf
101498
06/03/05
OIL, REBECCA
47.95
wf
101499
06/03/05
PARAYNO, GUAI
135.05
wf
101500
06/03/05
SATTLER, MELINDA
46.20
wf
101501
06/03/05
STODGHILL, AMANDA
42.00
wf
101502
06/03/05
VAN HALE, PAULA
171.60
wf
101503
06/03/05
WALKER, DAPHINE
66.60
wf
101504
06/03/05
ANDERSON, MATT
76.20
wf
101505
06/03/05
BALDWIN, JANA
205.39
wf
101506
06/03/05
DOUGLASS, TOM
1,104.00
wf
101507
06/03/05
HER, PHENG
191.45
wf
101508
06/03/05
O'GRADY, VICTORIA
33.25
wf
101509
06/03/05
O'GRADY, ZACHARY
31.28
wf
101510
06/03/05
OLSON, CHRISTINE
56.53
wf
101511
06/03/05
SIMPSON, JOSEPH
201.25
wf
101512
06/03/05
SIMPSON, KIMBERLYN
63.18
wf
101513
06/03/05
THEESFELD, CALEB
103.08
wf
101514
06/03/05
VAIL, LUCILLE
28.58
wf
101515
06/03/05
VANG, KAY
99.75
wf
101516
06/03/05
VANG, TIM
19.95
wf
101517
06/03/05
WALSH, AMANDA
66.68
wf
101518
06/03/05
ZIMMERMAN, STEPHEN
83.13
452,420.85
z.
Agenda Item G2
MEMORANDUM
TO: Richard Fursman, City Manager
FROM: Karen Guilfoile, City Cleric
DATE: June 6, 2005
RE: Temporary Food License — Fee Waiver
Introduction
An application has been submitted for a temporary food permit by Todd Hawkins, on
behalf of The Donut Family, Inc., 2966 Chisholm Parkway. The temporary food permit
was used on June 4 th at the Maplewood Community Center (MCC) "Allstar Kickoff' for
summer programs. The event was held from 10:30 a.m. to 2:30 p.m.
This is an annual event for the MCC. The Donut Family has participated for several
years and is requesting a fee waiver after the fact having missed the deadline for reports
for the last council meeting.
Recommendation
It is recommended that the City Council approve the fee waiver.
Agenda Item G3
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: June 6, 2005
RE: Miscellaneous Permits - Ramsey County Fair
Joe Fox, Ramsey County Fair Manager, has applied for carnival and fireworks permits
for the Ramsey County Fair that will be held from July 13 through the 17 Below
are the hours of operation:
July 13 and July 14 - 5:00 p.m. to 11:00 p.m.
July 15 and July 16 - 12:00 noon to 12:00 midnight
July 17 - 12:00 noon to 9:30 p.m.
Music (live bands) will end by 10:30 p.m.. Fireworks will be held on Friday, July 15
based on the approval of Fire Marshal Gervais and the State Department of
Conservation.
City code states that a permit for an itinerant carnival can only be given after Council
approval.
Ramsey County Fair Board has requested that the City waive the fees for the
aforementioned permits, as has been prior council practice.
Agenda Item G4
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Karen Guilfoile, City Cleric
DATE: June 6, 2005
RE: Miscellaneous Permit - Fireworks
Introduction
Mike Graf, on behalf of the Parks and Recreation Department, has submitted an
application for a Fireworks Permit and a Noise Control Waiver for the July 4, 2005 City
celebration. The event will last from 8:00 p.m. to 11:30 p.m. and will be held at
Hazelwood Park. We have obtained the proper insurance paperwork from Bay Fireworks
who will be conducting the fireworks and Fire Marshall Gervais will also do an
inspection. A rain date has been set for July 5, 2005 from 8:00 p.m. to 11:30 p.m.
There will also be food served and music before the fireworks begin.
Recommendation
It is recommended that Council approve the permits for fireworks and noise control for
the City Parks and Recreation Department.
Agenda Item G5
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Karen Guilfoile, City Cleric
DATE: June 6, 2005
RE: Lawful Gambling License
Kristie Larson has applied for a lawful gambling license for the North Tartan Area Girls
Basketball Booster Club.
As is required by city code a background check was completed on Ms. Larson. Nothing was
identified that would prohibit her from holding a license. Ms. Larson currently resides in the
City of Cottage Grove. Prior to moving to Cottage Grove, she lived in the Breezy Point area.
In the course of the investigation, state criminal history files were checked along with contacts
and warrants in Ramsey, Hennepin and Washington Counties. Additionally, the Cottage Grove
Police Department was contacted.
The organization has been in existence since 1972, meetings are held at 2009 County Road D in
Maplewood as required by city code. The purpose of the organization is to ensure the youth of
Maplewood the opportunity to pursue growth in girl's basketball.
The Booster Club will hold their gambling at Broadway Bar & Pizza located at 1900 County
Road D East.
For approval to be granted it is requested that the city council approve the following resolution:
RESOLUTION
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
premises permit for lawful gambling is approved for the North Tartan Area Girls Basketball
Booster Club, 2009 East County Road D, Maplewood, Minnesota.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Agenda Item G6
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Public Works Director /City Engineer
Dennis L Peck, Senior Engineering Technician
SUBJECT: Acquisition of Tax - Forfeited Property for Storm Water Ponding & Drainage
DATE: June 6, 2005
INTRODUCTION
The city has a storm water drainage & ponding area on an outlot parcel that has been reclassified by the
MnDNR as non - conservation land. The parcel has been declared as tax - forfeited land and has been
placed on a list of saleable lands to the general public.
Background
On October 31, 2001, the Maplewood director of public works addressed a letter to Ms. Kristine A Kujala,
Ramsey County Department of Property Records, and Revenue, Tax Forfeit Lands Section, requesting that
a certain parcel that had been placed on a tax - forfeit parcel list be removed and replaced on a list of
parcels retained for public purposes. As that parcel is a part of the city's storm water ponding and drainage
system, the city required its continued usage. Ramsey County did comply, and the parcel was again
placed back on the list of approved conservation - classified properties.
The city has now received a letter dated April 29, 2005, from Ramsey County Tax Forfeited Lands Section
advising that the parcel in question has again been removed from the conservation property classification
and has now again been placed in the non - conservation property status. Thus it is classified as a saleable
property to the general public. The city must act upon this notification within 60 days of the notice of
change of classification and availability.
Budget Impact
This action will have no impact on the tax levy. Any nominal administrative filing fees will be paid for from a
public works operating budget.
Q 6.18111 :9 [a].I
The city has determined that the parcel's continued use as a drainage & ponding area is necessary as part
of the storm water system infrastructure. The pond is identified as KE -25 and is part of the Keller Lake
sub - watershed area storing approximately 5.59 acre feet of storm water. The pond is subject to both
surface run -off and piped in -flow collection and has a single controlled out -flow structure into the system.
RECOMMENDATION
It is recommended that the city council approve the attached resolution requesting Ramsey County convey
the parcel to Maplewood by a public use deed for permanent ponding and drainage purposes.
Attachments:
1. Resolution
2. Letter and Map from Ramsey County
Agenda Item G6
RESOLUTION 05 -6 -XXX
DESIGNATING TAX - FORFEIT LANDS FOR ACQUISITION FOR PUBLIC PURPOSE
WHEREAS, a certain parcel within the City of Maplewood has been designated by Ramsey County
as forfeited due to non - payment of real estate taxes, and
WHEREAS, Ramsey County has notified the City of Maplewood of this parcel and said parcel has
been classified by Ramsey County as non - conservation, and
WHEREAS, Minnesota Statute 282.01, Subd. 1, provides that the City may request a conveyance
of said land for public purpose, and
WHEREAS, the City Engineer has determined that said parcel is necessary and vital to the city's
drainage and ponding system.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD
MINNESOTA:
That the City of Maplewood hereby requests Ramsey County to convey the perpetual use of said parcel to
the City of Maplewood for the public use purpose of a permanent drainage and ponding area site.
PIN Property Description Public Use Purpose
15- 29 -22 -22 -0054 Caves English Street Third Addition, Outlot A Drainage & Ponding
U1i /03/x00 .5 14:41 1'AX 5:51 265 ZZIU R19Sh) C11 PROr RP.0 &RP.I' LOUtl2
4 -I Property Records and Revenue
I 50 West Kekngv We. artl I�ax :��,i iuo -Ei,lu
I R4MSEY COUMV J . st. Punl, M." > , t37!
April 29, 2005
City of Maplewood
Attention: Rl-1ha d Fursmar.. City Administrator
1830) East County Road B
tvtaOewoog, Map 5,1101
Dear Richard r-ursman:
Enclosed is a listing of a property located in your municipality, which forfeited to the
State of Minnesota fnr non - payment or real estate taxes on August 1, 200i. Pursuant to
statute the property was reviewed by Ramsey County to determine its classification as
either conservation or non - conservation lands. The property was classified as
conservation land and not available for acquisition, Recently, Ramsey County
reclassified the parcel as non - conservation and requested a review from the
,Department of Natural Resources. The DNR identified no natural resource concerns gr
issues, which allows us to proceed with the safe of the property.
Minnesota Statutes, section 282.01, subd. 1, requires the county to notify each city in
which such properties are located of both the forfeiture and classification. This letter and
listing serves as that notice of forfeiture and a notice that the land has been classified by
Ramsey County as non - conservation.
The Statute further provides that each city has 60 days from the date of this notice to
approve the classification and sale of the parcel, to request a conveyance of the land to
your city for a public use or to request that the property be withheld from public sale for
a period not to exceed six months. A municipality or governmental subdivision
shall pay maintenance costs incurred by the county during the six -month period
while the property is withheld from public sate provided the property is not
offered for public sale after the six -month period.
If you request that the parcel be conveyed to your municipality for an authorized public
use the above statutory timeline must be strictly observed. within 60 days of this notice
of classification and availability of a forfeited property, the government unit must submit
an application for a public use deed using Form 962, Application by a Governmental
Subdivision for Conveyance of Tax - Forfeited Land. Forms are available upon request
from this office_, The appticatinn for a use deed is not complete and timely if it is not
accompanied by a certified resolution of the governing body stating the public purpose
for which the property w4 be -used.
Ndnnesota's F rsi Home Rule County
.,.,t.n.�.
ut,0$ /"OO., 14:41 FAX ti61 2h Z'L1❑ 10�!S _1 CI1 PROP j?h( &1(151
Within 60 days of this notice the government body, s it wishes to withhold a properly
from sale for a six- month 'period. must submit a written request. The request to
withhold property from sale must be In writing and accompanied by a certified resolution
of the governing body stating the request for the specific property. Anytime during the
six -month period, the municipality may acquire the parcel by use deed free of charge as
long as it continues to be used for the authorized public use. if no application is received
within the six -month hold period, the property will become available for public sale.
Anytime during the six -month hold period or thereafter, if it has not been sold at public
sale, the municipality may acquire fee title to the property by payment of the appraised
value.
if you fail to respond to the County within the 60 days of the date of this letter. the
classification and sale of the parcel will be deemed approved. If the information
contained in this letter, plus attachment, is not your responsibility, please forward to the
appropriate department within your municipality.
Correspondence regarding this notice may be addressed to:
Ramsey County Deparrtment of Property Records and Revenue
AT TIN.: Tax Forfeited Lands Section
Ramsey County Government Center West, Suite 812
50 W. Kellogg Boulevard
St. Paul, MN 55102 -1657
Anyone with questions regarding this matter may call our office at (651) 266 -2080.
Sincerely,
T istine A. Kujala, Supervisor
Tax Forfeited Lands
06;03;2005 14.42 1AX 651 266 2210 RAMS1'.Y CT1 PROP RF.C&RM
NO.
PIN #
CLASSIFICATION LIST OF PROPERTIES FORFEITED
TO THE STATE OF MINN "TRUST EX EMPT"
15- 29 -22- 22.0054
East of 2156 English St N and
Adjacent to West line of the DNR
State Trail (gateway)
Maplewood, MN 55
173' x 239' x 157' x Caves
102'x 171'
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Agenda #G -7
AGENDA REPORT
To: City Manager Richard Fursman
From: Chief of Police David J. Thomalla
Subject: Donation to Police Department from the Sheet Metal Workers Federal Credit
Union
Date: June 6. 2005
Introduction
The Sheet Metal Workers Federal Credit Union, 1691 Cope Avenue, has made a donation to
the Police Department. City Council approval is required before this donation can be
accepted.
Background
The Police Department was presented with a $500 donation from the Sheet Metal Workers
Federal Credit Union, which wanted to show its appreciation and support for the work done
by the department.
This donation, if approved, will be used to purchase a digital camera for our Patrol Sergeants'
car and will be used for taking photographs of victims and crime scenes.
Budget Impact
The necessary budget adjustments would need to be made to expend the donated funds.
Recommendation
It is recommended that permission be given to accept this donation from the Sheet Metal
Workers Federal Credit Union.
Action Required
Submit to the City Council for review and approval.
DJT:js
Agenda #G -8
AGENDA REPORT
To: City Manager Richard Fursman
From: Chief of Police David J. Thomalla
Subject: Appropriation of Funds from Police Services Fund
Date: June 6, 2005
Introduction
A request is being made for the appropriation of funds from the Police Services Fund,
and City Council approval is needed before this can be accomplished.
Background
The Police Department would like to spend $5,200 for investigative computer upgrades
using an appropriation of funds from the Police Services Fund (money acquired through
police forfeiture proceedings). These upgrades will allow Investigators computer
portability through the use of laptops and allow Retail Crime Officers to utilize upgraded
technology and access our new records management system from the Mall.
Recommendation
It is recommended that the City Council approve the appropriation of $5,200 from the
Police Services Fund.
DJT:js
Agenda #G -9
AGENDA REPORT
To: City Manager Richard Fursman
From: Chief of Police David J. Thomalla
Subject: Approval of Water Ski Slalom Course Permit
Date: June 6. 2005
Introduction
City Council approval is required for a water ski slalom course permit on Kohlman Lake.
Background
Residents living around Kohlman Lake have applied for and received a permit from
Ramsey County for a water ski slalom course on Kohlman Lake. The County's permit
form also requires a signature /approval from the city where the activity is taking place.
This slalom course involves inflatable /deflatable modules that raise the course to the
surface when in use and then submerges it to the lake bottom when not in use. The
residents plan on using the slalom course on an annual basis.
Based on our investigation, it appears that other cities in Ramsey County have their City
Councils give authorization to their City Managers to sign these annual permits once
they have initially approved them.
Budget Impact
None.
Recommendation
It is recommended that the City Council give their approval for this water ski slalom
course and authorize the City Manager to sign future annual permits on behalf of the
City of Maplewood.
Action Required
Submit to the City Council for review and approval.
DJT:js
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brivignions:
Prepare a detailed dmwing of the save where you propose to place youi temporary structule.
Your drloAing should encompass So shereline and take ama in frovo o; your lot aoJ the tww
adjacent lot5. Be sum to include lot line, docks. and any exisi,ing lernponiry struCtui in Con
cif al three tot S. Noac wiy landmarks that Nvill assist our deputies in locating your site front a
box. You Must Sho indicate the length cc.f the shoreline between your LA lines (take, frontage)
and theWalwe hom sh to die proposed AM% for your structure. [lid i Cate North with
,in arrow through the boN in the drat N i ng.
TEMPORAR YSTROTTIEWE LNFOR211-1 TION'
In order to expedite the issuance of your tornporray structure permit, familiarize yk;urxc!fsNiih the
mdosklis, plocedurcs and regulations pertgruing 4) me lerroporaryoonsicture Sou ar't applying far.
Plcasv fill son, the applical-itat form on accurately as possihie. Q special :mention to the dingrann
at nornporary structure site,
The Whate Bear Lake Conservation District must first attyrove ghl structure permits for
ff"HITF BEAR I-4 AMuch as copy of this doctinserrhatiorr tolvar corequidedpannit
application.
I If you are not the landowner, obtain letters of'per from the property owner the
structurc be in front of,
%pplicaraq Pbtcmp a sialoin course tsr ski jump inum alo) obutin a Offer of porn;: lion lVoin
It)-- city tort]-st Is,'hin: Bear Lake Corker, ation District for White Bear Like) in el rich it %kill
be located and the landonmer(s) the ktrucaae kvill lie d:nvrly in front of.
V You must check kvith the city yan live ht to ensure you comply 0 bli their rcgolalus-s. Attach
a later of himi your city if it appliev
Your permit number vsill be issued Upon approval offhe corriplated application. Place : ':his
number on the structure, unless Your strucarre has a permanent number afflized (aiven by the
Raciney County Sheriff - s F]npariurnrt). '[']its number is necessary' to oonstarx that ox are
inTensing ywour snuclutv plan inspections are done firent boals so ad roves cannot be USK
Aker coonyel the appliation Rxim and inap, return it to tha Sinniff Parrol Station. ffthe
temporary structure permit application is appyri, c! you Wl reecii, Q acopy of the irnrspsiral�l
Arrulurc Permit form si b" a deinns sheriff Keep this copy fo:" future reforence, OnCo You
receive Wis signed copy, ) on me) par i co or stroeftne in the %vatror. A demit) an) inspect the
sole:111 so rrulk? Mac h complies "ith ad of the regulations.
If Or xurne reason it fails dw inspeemm, you WH be notified. The problenri(s) r-nust be corrected
within seven days of notification, after kk71-:ich titac another inspection may be conducted. Iftfic
problem is not COITeCte(h YOU KH be instructed to reinoo it from the kvatcr.
A d7yoo plan on placing the s:rusfuck in a different locaarat:
if you are no Wager going to use the structure: or
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OTE:
N All types of temporary structure permits MUST be rcneoed every t eoa. All permits
~Silt expire an December 3 t. i.e.: if issued intone of 2005, it vill ko-jore 11`3 1./05.
lT yo u have a n y q ue st ions re gard i n g y t) t i r te m porary saw cm to p! as oz cad (651 i 16 6 - ? W aci
ar0l DepLay regrading your structure pannit rsquest.
ac cutest to speak to a 'v\larcr P,-
Agenda Item G10
IMI:IM[a]:L1ki Bill M
TO: City Manager
FROM: Steve Lukin, Fire Chief
SUBJECT: Two New Defibrillator Monitors
DATE: June 2, 2005
INTRODUCTION
In 2004, we started the replacement of our old defibrillator monitors. We currently have four Philips
monitors, and with the purchase of these two Philips monitors, we will have a total of six to be used
between both police and fire. After a study was done in 2004 on what type of monitor would best meet our
needs, a decision was made to purchase Philips. We are only able to purchase the Philips monitors
directly from Philips, therefore, we didn't go out for bids. The last four new monitors we purchased were
Philips.
RECOMMENDATION
I recommend that the city council approve the purchase of two Philips MRX defibrillators in the
amount of $42,725.
AGENDA NO. G -11
AGENDA REPORT
TO: City Manager
FROM: Finance Director
RE: Compliance with Reimbursement Bond Regulations
DATE: June 7, 2005
11. k I3s] 111 ,1831 [a].
The attached resolution needs to be adopted to comply with Internal Revenue Service
regulations.
DISCUSSION
The city's bond counsel has prepared the attached resolution regarding city reimbursement
of project costs from bond issue proceeds. It provides that the Finance Director prepare a
Declaration of Official Intent for each project that will involve city reimbursement of costs
after bonds are issued to finance the project. The IRS established these regulations to
prevent governmental entities from issuing bonds to finance projects that were completed
many years in the past.
FINANCIAL IMPACT
The approval of the resolution will allow the city to continue to reimburse itself for project
costs from bond issue proceeds.
RECOMMENDATION
It is recommended that the Council adopt the attached resolution.
p \agn \reimb bond regs
RESOLUTION NO.
RESOLUTION ESTABLISHING PROCEDURES
RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER THE INTERNAL REVENUE CODE
BE IT RESOLVED by the City Council (the "Council ") of the City of Maplewood,
Minnesota (the "City "), as follows:
Recitals
(a) The Internal Revenue Service has issued Treasury Regulations, Section
1.150 -2 (as the same may be amended or supplemented, the "Regulations "), dealing with
"reimbursement bond" proceeds, being proceeds of bonds used to reimburse the City for
any project expenditure paid by the City prior to the time of the issuance of those bonds.
(b) The Regulations generally require that the City (as the issuer of or the
primary obligor under the bonds) make a declaration of intent to reimburse itself for such
prior expenditures out of the proceeds of subsequently issued bonds, that such declaration
be made not later than 60 days after the expenditure is actually paid, and that the bonding
occur and the written reimbursement allocation be made from the proceeds of such bonds
within 18 months after the later of (1) the date of payment of the expenditure or (2) the
date the project is placed in service (but in no event more than 3 years after actual
payment).
(c) The City heretofore implemented procedures for compliance with the
predecessor versions of the Regulations and desires to amend and supplement those
procedures to ensure compliance with the Regulations.
(d) The City's bond counsel has advised the City that the Regulations do not
apply, and hence the provisions of this Resolution are intended to have no application, to
payments of City project costs first made by the City out of the proceeds of bonds issued
prior to the date of such payments.
2. Official Intent Declaration The Regulations, in the situations in which they
apply, require the City to have declared an official intent (the "Declaration ") to reimburse itself
for previously paid project expenditures out of the proceeds of subsequently issued bonds. The
Council hereby authorizes the Finance Director to make the City's Declarations or to delegate
from time to time that responsibility to other appropriate City employees. Each Declaration shall
comply with the requirements of the Regulations, including without limitation the following:
(a) Each Declaration shall be made not later than 60 days after payment of the
applicable project cost and shall state that the City reasonably expects to reimburse itself
for the expenditure out of the proceeds of a bond issue or similar borrowing. Each
Declaration may be made substantially in the form of the Exhibit A which is attached to
and made a part of this Resolution, or in any other format which may at the time comply
with the Regulations.
1776002vi A -1
(b) Each Declaration shall (1) contain a reasonably accurate description of the
"project," as defined in the Regulations (which may include the property or program to be
financed, as applicable), to which the expenditure relates and (2) state the maximum
principal amount of bonding expected to be issued for that project.
(c) Care shall be taken so that the City, or its authorized representatives under
this Resolution, not make Declarations in cases where the City doesn't reasonably expect
that reimbursement bonds will be issued to finance the subject project costs, and the City
officials are hereby authorized to consult with bond counsel to the City concerning the
requirements of the Regulations and their application in particular circumstances.
(d) The Council shall be advised from time to time on the desirability and
timing of the issuance of reimbursement bonds relating to project expenditures for which
the City has made Declarations.
3. Reimbursement Allocations If the City is acting as the issuer of the
reimbursement bonds, the designated City officials shall also be responsible for making the
"reimbursement allocations" described in the Regulations, being generally written allocations
that evidence the City's use of the applicable bond proceeds to reimburse the original
expenditures.
4. Effect This Resolution shall amend and supplement all prior resolutions and/or
procedures adopted by the City for compliance with the Regulations (or their predecessor
versions), and, henceforth, in the event of any inconsistency, the provisions of this Resolution
shall apply and govern.
Adopted on 2005, by the City Council of the City of Maplewood,
Minnesota.
EXHIBIT A
Declaration of Official Intent
The undersigned, being the duly appointed and acting Finance Director of the City of
Maplewood, Minnesota (the "City "), pursuant to and for purposes of compliance with Treasury
Regulations, Section 1.150 -2 (the "Regulations "), under the Internal Revenue Code of 1986, as
amended, hereby states and certifies on behalf of the City as follows:
1. The undersigned has been and is on the date hereof duly authorized by the City
Council the City to make and execute this Declaration of Official Intent (the "Declaration ") for
and on behalf of the City.
2. This Declaration relates to the following project, property or program (the
"Project ") and the costs thereof to be financed:
3. The City reasonably expects to reimburse itself for the payment of certain costs of
the Project out of the proceeds of a bond issue or similar borrowing (the 'Bonds ") to be issued
after the date of payment of such costs. As of the date hereof, the City reasonably expects that
$ is the maximum principal amount of the Bonds which will be issued to finance
the Project.
4. Each expenditure to be reimbursed from the Bonds is or will be a capital
expenditure or a cost of issuance, or any of the other types of expenditures described in Section
1.150- 2(d)(3) of the Regulations.
5. As of the date hereof, the statements and expectations contained in this
Declaration are believed to be reasonable and accurate.
Date: . 2005.
Finance Director
City of Maplewood, Minnesota
p \agn \Reimbursement Resolution
Agenda Item G.12
MEMORANDUM
TO:
Richard Fursman, City Manager
FROM:
Shann Finwall, AICP, Planner
SUBJECT:
Hillside Estates Final Plat (Springside Drive Extension)
APPLICANT:
John Poirier
LOCATION:
Vacant Property Located Between 2401 and 2425 Linwood Avenue
DATE:
June 6, 2005
INTRODUCTION
John Poirier is requesting that the city council approve the final plat for Hillside Estates. This plat
extends Springside Drive into a 1.6 acre, vacant parcel and subdivides the parcel into three
separate lots. One lot will front on Linwood Avenue and two lots will front on the new Springside
Drive cul -de -sac.
BACKGROUND
On August 23, 2004, the city council approved the following for Hillside Estates plat:
Rezoning of the property from F (Farm Residence) to R -1 (Single Dwelling Residential).
A preliminary plat for the creation of three new lots and the extension of Springside Drive.
DISCUSSION
The extension of Springside Drive will be constructed as a city project. The public work's
department has begun the preliminary grading of the street extension. Mr. Poirier proposes to sell
the platted property to a developer for the construction of three new single - family houses.
RECOMMENDATION
Approve the Hillside Estates final plat. Prior to issuance of building permits the owner or developer
must complete the following:
Record the plat and utility and drainage easements.
Submit grading and drainage plans for each new lot to be approved by the city's engineering
department. The grading plan must reflect the preservation of as many large trees as
possible. All large trees removed from the three lots must be replaced one - for -one, not to
exceed 16 trees, as required by the citys tree preservation ordinance.
p:sec 12 -28 \Hillside Estates Final Plat
Attachments:
1. Location Map
2. Final Plat
3. August 23, 2004, City Council Minutes
Attachment 1
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Attachment 3
MINUTES
MAPLEWOOD CITY COUNCIL
7:08 P.M. Monday, August 23, 2004
Council Chambers, City Hall
Meeting No. 04 -19
H. PUBLIC HEARINGS
7:20 Hillside Estates (Springside Drive)
Preliminary Plat
Zoning Map Change - F (farm residence) to R -1 (single dwellings)
a. City Manager Fursman presented the report.
b. Planner Roberts presented specifics from the report.
C. Commissioner Mueller presented the Planning Commission Report.
d. Assistant City Engineer Cavett presented further specifics.
e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following persons were heard:
Daniel Billing, 2383 Linwood Avenue, Maplewood
Jacqueline Niccum, 2401 Linwood Avenue, Maplewood
f Mayor Cardinal closed the public hearing.
Councilmember Koppen moved to adopt the following resolution changing the zoning map from
Farm Residence (F) to Single Dwelling Residential (R -1) for the proposed Hillside Estates plat:
ZONING MAP CHANGE RESOLUTION 04 -08 -154
WHEREAS, the City of Maplewood is proposing the following change to the City of Maplewood "s
zoning map: Farm Residence (F) to Single - Family Residential (R -1).
WHEREAS, this change applies to the property located in between 2401 and 2425 Linwood Avenue
in Maplewood, Minnesota.
WHEREAS, the property is being platted into three single - family lots.
WHEREAS, the new legal description for the three new lots is as follows:
Lots 1 through 3, Block 1, Hillside Estates.
WHEREAS, the history of this change is as follows:
City Council Mccting 08 -23 -04
On August 16, 2004, the planning commission recommended that the city council approve the
rezoning change.
2. On August 23, 2004, the city council held a public hearing. City staff published a notice in the
Maplewood Review and sent notices to the surrounding property owners. The council conducted the
public hearing whereby all public present were given a chance to speak and present written
statements. The council also considered reports and recommendations from the city staff and
planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described change
in the zoning map for the following reasons:
The proposed change is consistent with the spirit, purpose and intent of the zoning code.
2. The proposed change will not substantially injure or detract from the use of neighboring property or
from the character of the neighborhood, and that the use of the property adjacent to the area included
in the proposed change or plan is adequately safeguarded.
The proposed change will serve the best interests and conveniences of the community, where
applicable, and the public welfare.
4. The proposed change would have no negative effect upon the logical, efficient, and economical
extension of public services and facilities, such as public water, sewers, police and fire protection and
schools.
The owner plans to develop this property as single - family houses.
Seconded by Councilmember Juenemann Ayes -All
Councilmember Koppen moved to approve the preliminary plat date stamped July 14, 2004 for the
proposed Hillside Estates plat.
Prior to final plat approval, the owner or developer must complete the following
a. Have the city's engineering department prepare the final construction drawings as specified in
the city engineering department's August 5, 2004, engineering plan review.
b. Prepare and submit easement documents for the required utility and drainage easements to
city staff for approval.
Prior to issuance of a building permit for lots 1 through 3, the owner or developer must complete the
following:
a. Record the plat and utility and drainage easements.
b. Submit grading and drainage plans for each new lot to be approved by the city's engineering
department. The grading plan must reflect the preservation of as many large trees as possible.
All large trees removed from the three lots must be replaced one- for -one, not to exceed 16
trees, as required by the city's tree preservation ordinance.
Seconded by Mayor Cardinal
Ayes -All
City Council Mccting 08 -23 -04
Agenda Item G13
MEMORANDUM
TO:
City Manager
FROM:
Andrew Gitzlaff, Planning Intern
SUBJECT:
Conditional Use Permit Review
PROJECT:
George's Auto Body
LOCATION:
1225 Frost Avenue
DATE: May 23, 2005
INTRODUCTION
The conditional use permit (CUP) at 1225 Frost Avenue is due for review. The CUP is for a metal
storage building in a BC (business commercial) district and for used car sales. (See the maps on
pages 3 through 5 and the city council minutes starting on page 6.)
BACKGROUND
Metal Storage Building
On May 9, 1988, the city council granted a CUP for Mr. George Hirsch to build a 40 -foot by 40 -foot
metal pole building behind his auto -body repair garage for the storage of vehicles and parts.
On May 18, 1989, the city council reviewed the CUP and agreed to review it again in one year.
On May 31, 1990, the city council reviewed the CUP and agreed to review it again in five years.
On June 12, 1995, the city council reviewed the CUP and agreed to review it again in five years.
Auto Sales
On February 10, 1997, the city council amended the CUP for George's Auto Body Repair to allow
Mr. Hirsch to sell used cars from his auto -body shop subject to ten conditions of approval.
On July 7, 2000, the city council reviewed the CUP and agreed to review it again in five years.
DISCUSSION
Upon recent inspection, I found that the George's Auto Body Repair shop is not meeting the
following three conditions:
The owner or operator shall install stop signs at each driveway and a handicapped parking
space and signage on the site. One of the stop signs was missing.
The owner or operator shall strip all vehicle display and parking spaces. All spaces shall
meet city size standards. The condition of the bituminous area of the parking lot is
deteriorating and the parking lines need to be re- striped.
There shall be no exterior storage of inoperable vehicles or vehicle parts on the site. There
is miscellaneous storage of auto parts and other items along the side of the building.
On May 23, 2005, 1 spoke to George Hirsch, the owner and operator of George's Auto Body
Repair. He told me that he will replace the missing stop sign and relocate any items stored outside
into the pole building. Mr. Hirsch explained that he has not yet re- striped the parking lot because
he is uncertain about the future of his building and site. The auto body repair shop is located
directly north of the Gladstone Savannah and is part of the Gladstone Neighborhood
redevelopment study. After the Gladstone neighborhood building moratorium expires, the site may
be redeveloped or reconfigured. Staff recommends that the CUP for George's Auto Body Repair
be reviewed again in one year to give the owner time to complete the repairs and ensure
compliance with the conditions of approval.
RECOMMENDATION
Review the conditional use permits for George's Auto Body Repair at 1225 Frost Avenue again in
one year.
REFERENCE INFORMATION
Site Description
Site size: 10,157 square feet (0.23 acres)
Existing land use: George's Auto Body shop and storage building
Surrounding Land Uses
North: Outdoor storage area and DNR Trail
South: City open space across Frost Avenue
West: Maplewood Dairy building with D & D Towing and car repair business
East: Classic Car Wash
Planning
Land Use Plan designation: BC (business commercial)
Zoning: BC
Ordinance Requirements
Section 44 -512 (5) requires a CUP for the sale and storage of used motor vehicles.
Criteria for Conditional Use Permit Approval
Section 44- 1097(a) states that the city council may approve a CUP, based on nine standards.
p:secl 6 \george's.cu p
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. Site Plan
4. February 10, 1997 Conditions
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WHEREAS, the history of this conditional use permit is as follows
M
2. The city council shall review this permit in one year,
3. If there is not enough parking on the site, the operator or property owner shall reduce M-
number of vehicles for sale on the site or shall arrange to park employee v
elsewhere. I
vehicles sates on Sundays, (State Law)
7
JANUARY 21,1997
C, Conditional Use Permit—Used Motor Vehicle Sales Lot (1225 FrostAvenue)
lKen Roberts, associate planner, presented the staff report. Mr. Roberts answered questions.
Mike Bergeron was present representing the applicant, Mr. Bergeron said there are two shared
driveways tP the building. Commissioner Thompson was concerned about the traffic patterns and
snow storage unthe lot,
Commissioner Rossbach moved the Planning Commission recommend:
A. Adopt the resolution which approves a conditional use permit for a used motor vehicle sales
lot o61725 Frost Avenue. This approval issubject tu the following conditions:
2. The city council shall review this permit in one year.
3. If there is not enough parking on the site, the operator or property owner shall reduce
the number Of vehicles for sale 0n the site Vr shall arrange to park employee vehicles
4 The operator shall not allow parking on Frost Avenue.
G The hours for vehicle sales shall beMmnday`Satun1ay -8pm. There shall beno
vehicle sales on Sundays. (State Law)
6. The operator shall get a license for the sale uf used motor vehicles,
The owner or operator shall install stop signs at each driveway and ahandicapped
parking space and 3ignogeon the site.
8. The owner or operator shall stripe all vehicle display and parking spaces. All spaces
shall meet city size standards,
B. The owner or operator shall only park the vehicles for sale in the front of the building on
the bituminous area. The operator shall keep the displayed vehicles mt least Y0 feet back
from Frost Avenue.
10, There shall be no exterior storage of inoperable vehicles or vehicle parts on the site.
B Approve a 12 stall parking reduction authorization for George's Auto Body shop at 1225 Frost
Avenue. This approval shall be subject to reconsideration by the city in the future if a parking
problem develops,
Commissioner KiMddQeseconded. Auo8^-211
The motion passed.
1.1
Agenda Item G14
IMI:IM[a]:L1ki Bill MI
TO: City Manager
FROM: Andrew Gitzlaff, Planning Intern
SUBJECT: Conditional Use Permit Review
PROJECT: Beaver Lake Town Houses
LOCATION: Maryland Avenue and Lakewood Drive
DATE: May 23, 2005
INTRODUCTION
The conditional use permit (CUP) for the planned unit development (PUD) for the Beaver Lake
Town Houses is due for review. This is a residential development under construction on the
south side of Maryland Avenue, east of Lakewood Drive. (See the maps on pages 3 through 5
and the city council minutes starting on page 6.)
BACKGROUND
On May 28, 2002, the city council made several approvals for the Beaver Lake Town Houses.
These included:
A conditional use permit (CUP) for a planned unit development (PUD) for a 148 -unit housing
development. The applicant requested the CUP because Section 36- 566(a) of the city code
(shoreland district regulations) requires a PUD for developments with buildings having more
than four units when the site is in the shoreland district of a lake. In this case, the site is in
the shoreland district of Beaver Lake and will have a mix of housing with 40 single - family
detached townhomes and 108 rental units in 11 8 -unit and 5 4 -unit buildings. In addition,
having a PUD gives the city and developer a chance to be more flexible with site design and
development details (such as setbacks and street right -of -way and pavement widths) than
the standard city requirements would normally allow. (See the approved site plan on page
5.)
2. Street right -of -way and easement vacations. These were for the unused street right -of -ways
and easements on the site.
3. A preliminary plat to create the lots in the development.
4. Authorization for city staff to spend city open space funds and to use a $150,000 DNR grant
to buy about 8.9 acres of the project site for park and open space purposes.
(See the city council minutes starting on page 6.)
On July 9, 2002, the community design review board (CDRB) approved the proposed design
plans (architectural, landscaping, etc.) for the development. Mr. Emmerich appealed to the city
council a part of the CDRB's approval about brick on the exteriors of the four and eight -unit
buildings.
On August 12, 2002, the city council approved Mr. Emmerich's appeal of the CDRB's condition
about adding more brick to the four and eight -unit buildings within the site. (That is, the city will
not be requiring Mr. Emmerich to add more brick to the buildings as the CDRB required.)
On August 26, 2002, the city council awarded the contract for the construction of the Beaver
Lake sanitary sewer improvement project to Barbarosoa and Sons, Inc. They completed this
sewer project in December 2002.
On November 13, 2002, the city council approved the first final plat for the Beaver Lake Town
Houses. This plat created six lots for detached town houses along Maryland Avenue, several
outlots for future phases of the development and the park area along the creek in the center of
the site.
On March 31, 2003, the city council approved the second final plat for the Beaver Lake Town
homes. This plat created 16 lots for detached town houses in the area west of Sterling Street
and south of the creek corridor.
On June 9, 2003, the city council reviewed the conditional use permit (CUP) for the planned unit
development (PUD) for this development and agreed to review it again in one year.
On September 8, 2003, the city council approved the Beaver Lake Townhomes Third Addition
final plat. This plat created 18 lots for detached town houses in the area west of the creek and
east of Lakewood Drive.
On June 28, 2004, the city council reviewed the conditional use permit (CUP) for the planned
unit development (PUD) for this development and agreed to review it again in one year
DISCUSSION
The developer and contractor continue to progress with the building of the detached town
houses and the overall site work in this development. However, the developer and contractor
have much to do to finish the project including the construction of the multi -unit buildings. The
city council should review this CUP again in one year to ensure that the developer and
contractor are meeting all the city conditions as the project construction continues.
RECOMMENDATION
Review the conditional use permit for the planned unit development for the Beaver Lake Town
Houses at Maryland Avenue and Lakewood Drive again in one year or sooner if the owner
proposes a major change to the site.
Kr /p:sec25 /beaver Lake TH CUP review 2004.doc
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. Site Plan
4. May 28, 2002 City Council Minutes
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Attachment 4
4. 9:33 Beaver Lake Townhomos (Lakewood Drive and Marviand Avenue)
A. Conditional Use Permit for a Planned Unit Development (PUTD)
B. Street Right-Of-Way and Easement Vacations
C Preliminary Plat
a. Assistant City Manager Coleman presented the report.
Associate Planner Roberts presented the specifics of the report.
C. Commissioner Rossbach presented the Plannin.- Commission report.
Councilmember Collins moved to extend the meeting until all agenda items are addressed.
Seconded by COLIrICilrneiiiber Jul iiciiiaiin ayes All
d. Mayor Cardinal opened the public hearing, calling for Proponents or opponents. The following
persons were heard:
Laurence Olson, LSJ En.-inecring, Representing the Developer of Beaver Lake Townhomcs
tMark Dorling, 1115 Sterling Street North, Maplewood
Kay Peterson, 1085 Nlary Street, I'daplewood
iMargaret Lutfoy, 1076 Mary Street, N-laplewood
Bob Zick, 1980 E. Shore Drive, 'Aaplewood
Kevin Berclund, 1929 Kingston Avenue, Maplewood
Joan Dorling, 1115 Sterlm Street North, Maplewood
Will Rossbach, 1386 E. County Road C, -Map
Kay Peterson, Second Appearance
Mark Dorling. Second Appearance
Bob Zick, Second Appearance
Kevin Bcr Second Appearance
e. Mavor Cardinal closed the public hearm.
COLInCilmember Koppen moved to adopt the I'61towing resolution approving a conditional use permit
for a t fanned unit devqk2p_meni for the f �avcr Lake Townhome development on the south side 0 f
Marvland Avenue bet Stertine Street and Lakewood Drive:
RESOLUTION 02-05-098
CONDITIONAL USE PE RNIFY RESOLUTION
WHEREAS, Mr. representing Tony Emmerich, the AJE Companies, applied for a conditional use permit 1 -1
(CUTP) for the Beaver Lake To residential planned unit development (P[-.!D).
WHFR this permit applies to undeveloped property for the Beaver Lake Towmiornes PLED south of
Maryland Avenue between Sterling Street and Lakewood Drive in Section 25, Township 29, Range 22 , Ramsey
Countv- Nlinnesota. (PENS 25-29-22-21-0010 and 25-29-22-21-0011)
C tv (""'Lncd Mc !rto 0 -2s-tP
M
WHEREAS, the hisLorw of conditional use permit is as follows:
I. (in April 15, 1 -00L the plarininL commission recommended that the city council approve this permit
On May 2$. :'002 ; the City Council held a public licarin Taie city staff published a notice in the
paper and sent notices to the surrounding property owners, The COUnCil '�cIVC CVCrV ne at the hearing
1 1 0 -
a chance to speak and present written stalcments. The council also considered repofLs and
recommenclahons of the city staff and planning cominkission- The council tabled action on the
devetopaicin reiclucst: until May . 4 2001.
NOW, T HEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use
pe,rrnit, because:
The use: %YOUld he 1OCaUxi, &Mgncd. mairuairiccl, conalructed and openrtadto be in conforrrtEty with
the ci Ws co. riaprehe.n.sivc plan and code of ordinarices.
1 The use t'vould not change the exicting or planned character of the surroundiric :area-
The use would not do-preciatc. property valucs,
4- The Use Would not involve any adrVhy, materials, equipment or mahods of operation iliat
would be danccrOUS, hazardous, ce.n disturbing or cause a nuisance 1 .0 any person OF pioperLy,
because of excessive noise, Marc„ smoke, dust, odor, funies, water or air pollution, draina"CL %caLer
run-off, vibration, aencral unsi-htlinc eldctricat nncrf or other inuisariccs,
The use would cencrate Only uhnimal vehicukit trafflc on local street and %vould not create traffic
COHgCSti()n Or unsafe ZCCCSS On existing or proposed strects.
I
6. t use %vould be scr: cd by adequate public facilities and sere, ices, including streets, police and fire
protection, drainage structures, water and sc% sysLems, schools and parks.
The use would not create eXCeSSive additional costs for pubhe facilities or services.
8. The use vouW rcaxam'ze the presciva6on of and incorporate ffic sites natural and scenic features into
the development dcsign.
U. The use would cause mininial a& arse environmental efCccts.
Approwal is subject to the Following condiL:ons:
I . . All conso shall follow the plans dato-stamped March i 2, '2002 except For the follott env changes:
a. Ref -ising the grading and site plaus to sh00%:
(1) No --radim. or ground disturbance in the park dedication area and in the wc0and and so - earn
buffer areas except:
(al As allowed by the watershed district.
ib) For the utilit;es, trails and footbridae-
7
/2\ The required trails and sidewalks.
[3)
Revised storm water pond locations and dcoi0oaus suggested ormcquin:dbvtbcp/oiorsbed
district ar city on nootThnpnadoobz1}a.crtthccityyodmsigostuoduods.
;% Thxdcvoloptrcnioim/iziuQdbelosoorrccoVvm|oYuanuru|vugrtotiouinc{odio- ke eping and
Protecting tile grove nf comh:rops trees (yinco) (an area ef natural zianifio8une) that isioand
near the south side of the stream corridor near the rear of proposed buildings 26-34�
(�
All driveways at least 20 feet wide. If the developer wants Lo have parking no one side u[a
driveway, then that driveN& ay must be at least 2S feet wide.
(6) All parking stalls with u width of at least nine feet and u{toaihofuk least |8 fcti�
b.7`brdxvo!VpnrdoeJingtbcuroa|uhclod^�Purk[)cJGcution'`oodbep|uostotheCik/ofMuyin*ood.
This dedication is to help protect the most sQnsitivc natural features on the site and xould protQct
this part ofthe site from buildin-, fonces, mowing, cutting, filling, -radin-, durnpim or other ground
diolurbuoces, This dedication also would help ensure the natural linear ur corr aspect of the site
(primarily around the strearn) main as it is now. The Parks and Recreation Director shall approve the
land oT the uzoo/s\ for dedication in the city.
The city shall use the Grecnways grant train the DNR-, wlnIc matching the state dollars with city
open space money, (as is required) to bLIV the protected area alon- the stream and wet/ands labeled as
Park Dedication oil the plan daAQd Marcll 12, 2002.
The cit; council may approve ro4inr changes Vo the plans. 'file director n[conkououi|ydevelopment
may approve minor changes.
I The proposed construction must be substantially started within one year o1council approval or the
permit shall t8d. 'The council may extend this deadline for one year.
]*}luxcthe ciryooaincor approve bou|construction and tn`�uumring Thcsopluox
a.booludnsrudiu-,uli\[l?,drun
parking llot plans.
h. �ho%v no kradirl� or -round disturbance (except where utilities or trails are installed) in the:
1 Required ,voi|aGd and stream buffer areas.
(l) Park Dedication area. This land will be for city park anti open space purposes. 'I he developer
and contractors shall protect the park dedication area, ioolu6ir grove n[ coniferous trees
(pines) (all area of natural significance) that is in and near the south side of the stream corridor,
City-required trails are allowed in the buffer and park dedication areas.
C. InChaic a storm water mano.-ernent plan for the proposal.
Cit'[xmu/�fkmio"n���-0�
8
it, Include a cooidniated plan with the public works department for the design and installation of the
sandary sewer lines or for the repair or realignment of the existing sanitary sewer tine that runs
through the site.
4. The design of the ponds shall meet Maplewood's design standards and shall be subject to the approval
of the city engineer. If needed, the developer shall be responsible for g etting any off -site: pond and
drainage casements.
5. The developer or contractor shall:
a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet
all city requirements.
b,* Place temporary orange safety fencing and signs at the grading limits,
c. Install permanent signs around the edge of the wetland buffer easements. These signs shall mark the
cd of the easements and shall state there shall be no mowing, vegetation cutting, Filling or
dumping.
d. histall survey monuments along the wetland boundaries.
e. Remove any debris, junk or fill from the wetlands, stream corridor, park dedication area and site.
17. Install a six -foot -wide concrete sidewalk along the south side of Maryland AVCrn-le between Sterlin
Street and the west property line of the site. The developer's engineer shall show this sidewalk on
the sradin- and construction plans. The city en-incer shall approve the details of these plans.
Construct an eight -foot -wide e paved public %Nalk and two -rail split -rail fencing in the to I lowing
locations:
From private Driveway A in the west side of the site between Lots 8 and 9 to near the
stream in the center of the site.
(2) From Private DriveiN ay D in the east side of the site, between Lots 21 and 22 to near the
stream in the center of the site.
I lie trait must have a surfacc that is not impervio Lis when the trail is in a wetland or stream buffer
area. The developer's engineer shall design the trails to follow the existing property contours and
proposed utility corridors to save as many trees as possible and to minimize the amount of ssrading
necessary to instill the trails.
h. Restore all disturbed areas within the stream corridor and park dedication area with
a native seed mix approved by the watershed district and by the city engineer.
The developer shall give Use city wetland casements over the wetlands and the stream. The
casements shall cover the wetlands and any land within 50 feet surrounding a wetland. The
casements also shall cover the stream and any land within 50 feet of the top Of the stream bank.
These casements shall prohibit any building, mowing, cutting, fillin- Or CIUMpin" Within fifty feet Of
the vcdand and the stream or within !his wettand itself. The purpose of this easement is to protect
City (ojncl? Nlccr,11- 0 -_8-07
Wo
the water quality of the wetlands and the strearn from tertilixer and to protect the wetland and stream
habitat from encroachment.
T ]'he approved setbacks for the principal structures in the Deaver Lake Townhorne PUD shall be:
t. Front -yard setback (f oni :a private drivcsvav). minimum - 2t1 feet, maximum - 35 foci
la. Front yard setback (public side street): mubmurn - 25 fcet, maximurn - 4( feet
C. Rear -yard setback none
d. Side -yard setback (town houses): minimum - 5 feet to a property line and 10 feet
minimum between buitdinos
e. Side yard sctbacks (apartments): 20 feet minimum between buildings
This approval does not include the design approval for the townhornes or for the apartnlcins. The
project design clans, including architectural. site, lighting, tree; and landscaping plans, shall be
subject to review and approval of the community design review board (CDRB) The projects shall be
subject to the following conditions:
a. Meetin- all conditions and changes as required by the city council.
b. The buildin`;s in the shoreland district skull have a rnatiitnum height of , 25 feet (unless the city
council approves taller structures).
c. The developer shalt design the structures to reduce their visibility from the take. This shall include
sinV vegetation, topo_;raphy, increased setbacks color or other means to accomplish the
screenm The city may require additional veygetation to Help screen these facibtics.
ti. For the driveways:
(1} Minimum width - 20fcct.
(2) Maximum width - 28 feet.
(3) ;kll driveways lass than 28 feet in width shall be posted for "No Parking =," on both sides.
Driyew'ays at least 28 feet snide may have parking on one side and shall be posted firr no
parking on one side.
v Shotiying all chin tc, required by the city as part of the conditional use permit for the planned unit
development (PUD).
9.. The city Shall not issue any building permits for construction on an outlet (per city cone
requirements }. The developer must record a final plat to create buildable tots for any outlet in the
preliminary plat before the city will issue a building permit.
10. The developer paying the city S94,000 in Park Availability Charges (PAC fees) for this
development.
Ciro' Council.Vecnn 07- 2S -62
IM
11, Zhe CA council shall review this pernlit ill one vein
S econded b V CO A nc i bnorn b er W as i I uk :eyes - 311
Councill-neniber Koppers
moved to adopt the Following resohnion aunrovillL a street right-of-way and
casement vacations for the Beaver Lake Townhoqjes tLakcwood Drive and Manland AvcnUC):
RESOLUTION 02-05-099
STREETRIGHT-OF-WAY VACATION RESOLUTION
WDEREAS, 10r. Tony Emmerich, represcrinn- the AJE Companies. applied for the vacation of the Follovving
described street right -ot-ways:
I That part of the Sterling Street right of -away as roadway casement accordins: to the document filed w'di
Rarnsev Cowity Kim- within the West 25 feet of the East 58 Feet of Lot 5, Block 2, Beaver Lake Addition.
1 That pai t oCNlaanoiia Avenue (Formerly klionn as Chen- Avenue) as platted in Beaver Lake :Addition
Iving bet Cho cast right -of -rya; line of'Lakcwood Drive ([he %vcst line of Lot 8, Block 2, Beaver Lake
Addition extended south) and the cast propenv line oC Lot 7, Block 2, Beaver Lake Addition extended
south.
All in Section 25, Township 29, Range 22 in Ramsey County'.
WHEREAS, the history of these vacations is as Follows:
L On April I 5. 2002, the planning commission recommended that the city Council approve these street
vacat Loll S.
On May M, 2 the city council held a public hearing. City staff PLIblished a notice in the Maplewood
P,cvlcww and sent notices to the ah uItting property owners. The Council gave everyone at the hearing a
Gbance to speak and present written statements- The council also considered reports and recommendations
firorn the city stiff aria planning commission- The council tabled action on the developincrit request until
May 14, 2001
WNEREAS, after the city approves this vacation, public interest in the propertw will so to the fol[ownle
abut,ting properties:
I Lot 5, Block 2. Beaver Lake Addition (PFN 25-29-22-2 1-0010)
L i - 1 -
Lots ?a n d 8, B (ock - Bcaver Lake Addition (PIN 25 9-22- 1 -0011)
-
The Notils 1 61.83 fcct of the West 114 of the SE P4 of the N 1114 (SUbCCt to roads) ofScciion 25,
To.wriship2l).RangC22
290-66 feeLcffihe� West 1� North6 feeoNie West P2offfic SF L'A is(t hc N_M_
Except the Nor�h I
'.; '1 (Sub to roads and easement} in SEC 23 T\T 2t)_ RN 22 (P(N 2S
All in Seem 25. Tov nsliip 21), Ran. 22., Maplewood, Ramsey County. Minnesota-
Cl L' i.Ulnci I 4, Lei n- 11 2' -:i,
11
NOW, THEREFORE, IEREFORL, BE IT RESOLVED that the city council approved the above - described vacation since it
is in the pub4c interest based on the following reasons:
1. The adjacent properties havc adequate street access.
1 1 hesc right -of -ways are not needed for the public purpose of street construction,
3. The developer will he building private streets and driveways in the project.
RESOLUTION 02-05-101)
EINSENIENT VACATION RESOLUTION
WHEREAS, Mr. 'Tony Emmerich, representing the AJE Companies, applied for the vacation ot'die following-
described easements:
That part of the following sanitary sewer easement according to docurnent number 1504484 lying within
Lots 7 and 8, Block 2. Beaver Lake Addition, described as follows:
Beginning on the West line of the Northeast quarter of the Norihorest quarter of Section 25, Township 29.
Ramie 22, a distance of 603 feet South of the Northwest corner of said Northeast quarter of NorthN% est
quarter; thence East 153 ) feet; thence South 185 feet; thence South 85 degrees, 03 minutes East 1 7 12.9 feet;
thence South I dearee 38 minutes 30 seconds West a distance of 80 feet'. thence South SS dearecs 21
minutes, 30 seconds East a distance of 170,25 feet more or less to a point on the West line or the 50 loot
sewer easement hereinafter described, all of the foregoing being over Lot 8, Block I and Lots 7 and 8,
Block 2, Beaver Lake Addition.
All lying South of Maryland Avenue and between Lakewood Drive and Sterling Street in Section 25,
Township 29, Range 22, Maplewood, Minnesota,
WHEREAS, the history of'this vacation is as follows:
1. On April t5, 2002, the planning commission recommended that the city council approve these vacations.
1 On May 28, 2002, the city council held a public hearing. The city Staff Published a notice in the 'vlapiewood
Review and sent a notice to the ahuttin property owners, The council gave everyone at the hearing a
chance to speak and present written statements. 1 he council also considered reports and recommendations
from the city staff and planning commission. The council tabled action on the development request until
May 14, 2001.
WHEREAS, after the city approves these vacations, public interest in the property wifl go to the l'ollo%%inQ
shutting Property:
Lot 8, Block 1. Beaver Lake Addition and Lots 7 and S, Block 2 , Beaver Lake Addition WIN 25-29-22-21 -
001 1 t
It in Section 25, Township 29. Range 22 Ramsey County, Minnesota
NOW, THEREFORE, BE IT RFSOLVED that the city council approve the above-described
vacations for the following reasons:
It is in the public interest.
City C cuncii Moon
IM
2. T he city and the adjacent propctty owners have no puns to build a street or utilities in these
locations.
The adjacent proper es have access to public streets Lind utilities.
Seconded hy Couricdnmmber Collins -yes -All
Counciltncrnber Koprpen r Beaver Lake Towtthorne des,elo
on the sout side o %Marv °land Ar cnup hetween Sterling Street and Lakewood Drive. The desclo .et
shal complete the following• before the city council ap t he final plat:
1. Sign an agreement with the city that guarantees that the developer or contractor wiUt
a, Complete all grading for overall site drainage, complete all public improvements and meet aH city
rt DuiromenEs.
lt_� Place temporary orange safety fencing and signs at the aradins; limits.
c, Have Xcel Encra-v install Group V rate street tights in at least 15 locations primarily at street and
driveway intersections and street or drivers aycam es. The exact style and location shalt be subj4ct to
the city ont-incer's appr rs al.
d. Pav the city for the cost od, traffic- control, street identification and no parkmv signs.
e. Provide all required and necessary easements,
f Cap, seal and ahandon any welts that may lie on the site, subject to Minnesota rotes and `autde[ines.
`f. Complete and replace as necessai -v all curb. and gutter on Sterling Street and on %f Ir;:land A enue.
This is to replace the existing d E c+: a ys and driveway aprons on these streets. This shall include the
repair of the pavement and the restoration and sodding of the boulevards.
h. For the trails and sidewalks. complete the `ollocvtng:
(t } Construct an eight- foot -wide paved public w aLk and t -tai€ split -rail ;encm`a in the
following locations'
a. From Private Drive A at the west side of fine site beovwl Lois li and to to near the
stream in the center or the site,
Is, Frcnn Private. Drivtc b.9 ii the cast sick: of the site_ betwcon Lots _ t and 2_ to
near the stre.artt.
All inails heme.en Sots shall be a publich -owncd pedestrian way or outtot_
(2) The developer also shall build a six- foot -wide sidewalk along the south side of
IMarsland Avenue between 5tcrlin- Street and the vvcst propeity line of LhQ site,
ciry t :ounce %ICV�I.nL -03
`M
(3) The developer shall install a twvo -rail split -rail fence on both sides of each trail
and post's at the end of the trails to prevent motorized vehicles from usim the
trail,
i 4l The developer shall build the trails, sidewalks and fencim with the drive% ays
and streets before the city approves a final plat.
t 5} The city engineer must approve these plans.
i. Fnstal4 permanent sips around the edge of the wetland and stream buffer easements_
These sivms shall mark the edge of the easements and shall state there shall be no
moGCmg; vegc atiap cutting, flllinu, gra tine or dumping heyondthis point_ City staff
shall approve the sign design and location before the contractor installs them. The
dc�, eloper or contractor shall install these signs before the cite issues building permits
in this plat.
j. Install survey monuments along the hw�etlund boundaries,
k. Install survey monuments and sighs along the edges of the area labeled "Parts
Dedication." These sitgns shall explain that the area beyond the signs is a public park
area and that there shall be no building, tences, mowing, cutting, filling, dumpinT or
other around disturbance <n that area. The developer Or enntractor shall install these
sivTns before the city issues building permits in this plat.
I. Install signs n here the driveways for the apartments and for the town houses intersect
the public streets indicating that they are private driveways.
p. Ha e (he city engineer approve final construction and env >ineerinu plans. These plans shall
include grading, unlits. drainage, erosion control, tree, trail. sidewalk, driveway and st.eet
plans. The plans shall meet the following- eanditicns�
a. The eazosion control plans shall be consistent with the city :rude.
b. I lie grading plan shall show.
l } The proposed building pad clewanon and contour information for each
bui!ding site. The lot lines on this plan shall fallow the approved
preliminary plat.
t Contour inFormation for all the land that the construction will disturb.
(3) Building pads that reduce ;he grading on site rvhere the developer can save
large trees.
iC!
(4) The street, driveway and trail grades as allowed by the city engineer.
(5) All proposed slopes on the construction plans. The city engineer shall
approve the plans, specifications and management practices h)r any slopes
steeper than 3;1. On slopes steeper than 3:1, the developer shall prepare and
implement a stabilization and planting plan. These slopes shall be protected
with wood fiber blanket, be seeded with a no-inaimcnance vegetation and be
stabilized before the city approves the final plat,
(6) All retaining walls on the plans. Any retaining walls taller than Four feet
require a building permit from the city. The developer shall install a
protective rail or fence on top of any retaining wall that is taller than four
( ) Sedimentation basins or ponds as required by the watershed board or by the
city engineer_
(3) No grading beyond the plat boundary ry itho tit temporary grading easements
from the affected property ovvner(s),
(9) Additional information for the property south of the project site. This shall
include elevations of the existing ditch culverts and catch basins arid enough
Information about the storm water flow path from the proposed ponds.
(10) Emergency cI between Lots 8 and 9, Lots 21 and 22 and south of'
proposed building 42 (Out of proposed ponds 1, 3 and 4). The overflow swales
shall be protected with permanent soil-stabilization blankets.
(11) Restoration in the stream corridor and park dedication area being done with
native seed mix or vegetation as approved by the city engineer and by the
watershed district,
C.* The tree plan shalt:
(1) Be approved, along with the landscaping, by the Community Design Review
Board (CDRB) before site grading or final plat approval.
Show where the developer will remove, save or replace large trees. This plan
shall include an inventory craft existing large trees on the site,
( :I t ( 10 Und : MCC I In' () 5 - 'F, -i)2
15
0) Shovf the size, species and location of thc replacement and screemn" trees.
The deciduous trees shall he at least two and one half (- FQ inches in diameter
and shall be a mix (if red and white oaks, ash, lindens, sui,mr maples or other
native species The coni6crous trees shall be at least eiSht (8) tieet Call and shall
be a mix of Black Hills Spruce, Austrian pine and other species,
(4) Show no tree removal in the buffer zones, park dedication areas or beyond the
approved grading and tree limits.
Include for city staff detailed tree pianring plan and material Its[,
(6) Group the new trees toceffier, These planting areas shall be:
(a) near the pending are
(b} on the slopes
(c) along [he trails
(d) along the cast side ot'Lakevood Drive 1,o screen, the proposed buildings
Jrom Beaver Lake
(e) alone the south side of the site (west of Sterlin Street) to screen the
development From the existing house to the south
The developer may use the tree gToupings to separate the different types of
residences,
(7 �
I , Show the planing of at least 270 trees a Fter the site grading is done.
d. The street, trail, sidewalk and utility plans shall show:
(1) An ci -hL-foot-wide pav ed public walkwav and Lwo-rail split-rail fencing in the
fiallowimi locations:
a. From Private Drive A in the west side of the siw betrveen LoLs 8 and 1 ) Lo near
the stream in me center of the site.
b. From Private Drive D in the cast side of the. sits[.. between Lots 2 and 22 to
near the stream.
The parks and recreation director .;hall approve their locations and design.
The public streets and drivcways shall be a 9-ton design wnh a maximum
street crude of eiOn percent and the maximum street grade within 7 5 tect of all
intersections at two percent.
1116
(3) All the streets, parking areas and driveways with continuous concrete curb and
gutter except where the city engineer decides that it is not needed for drainage
purposes.
(4) The removal ofthe unused driveways and driveway aprons and the completion of
the curb and g cutter an Sterling Street and on Marviand Avenue and the
restoration anti sodding of the boulevards.
(5) The coordination of the water main locations, alignments and sizing with the
standards and requirements of the Saint Paul Regional Water Services (SPRWS).
Fire flow requirements and hydrant locations shall be verified with the
Maplewood Fire Department,
(6) All utility excavations located within the proposed right -of ways or within
easements. The developer shalt acquire casements for all utilities that would be
outside the project area.
( The plan and profiles of the proposed utilities,
(9) Details of the ponds and the pond outlets. The outlets shall be protected to
prevent erosion,
(9) A coordinated sewer reahirmnerit and reconstruction plan. The city engineer
must approve the sanitary sewer realignment plans.
(10) A six-foot-wide concrete sidewalk along the south side of Maryland Avenue
between Sterling Street and the vvest property line of the site.
e 'I he dradra-Q plan shall ensure that there is no increase in the rate of storm water Rin-
off leaving the site above the current (predevelopment) levels. The developer's
criumeer shall:
(1) Verify inlet and pipe capacities.
(2) Have the city engineer verify the drainage design calculations.
3. Pay the costs related to the engineering department's review of the construction plans.
4. Change the plat as fellows:
a. Show drainage and utility casements along all property lines on the t'nial mat. These
casements shalt be ten feet wide along the front and rear property lines and five feet
wide alone the side property lines,
b. Show the wetland boundaries on the final plat as approved by the watershed district.
("'W Council Mcellnq 0 -28-02
17
c. Show the park- dedication boundary and area on the final plat.
I
d, Nlake as many of the property lines as is reasonably possible radial to the cul-de-sacs or
perpendicular to the driveways and street fight-of-ways.
e. Show street comes for the driveways as follows;
Private Driveway A in the west one-half of the site shall be called "Beaver Creek
Parkway."
(2) Private Driveway IS in the west one-half of the site shall be called "Beaver Creek
Lane."
(3) Private Driveway D in the cast one -hal o f the site shall be caned "S terling
Circle,"
(4) Private Driveway E in the east one -half of the site shall be called "Sterling Lane."
f. Show the existing pipelines and pipeline casements on the Enal plat,
g. if necessary, increase the lot widths for the lots next to the pipeline to ensure that the
building pads will be at least 100 feet away from the pipeline, (code requirement)
h. Label the common areas as outlets.
i. Show the trails in publicly owned property or easements.
j. Show the area between buildings 8 and 9 and buildings 2 and 22 as separate outlets
and dedicate each of these to the city:
5 . Secure and provide all required easements for the development, These shall include:
a. Aiivof drairiugeaiidtitiiitycas��iiierits-
0 1
b, Wetland artd stream easements over the wetlands and any land within 50 feet
surrourichn.- a wetland and a stream The easement shall prohibit illy buildiru or
structures within 50 feet ofthe wetland or stream or any mowing, cutting, fillimy
Oradinc or dumping within 50 teet of stream, wetland or within the wetland itself
c. A stream buffer casement that is it least 50 feet wide on each side of stream that
crosses the sae I lie easement :shall prohibit any buildimy, structures or any
filling, cutting, grading or cdunpinu within 50 feet of ordinary hi2ji water mark
(01-1WM) of the strearn
(:Icy Council MeeiinL O - 28 - 02
I F-I
The purpose of these easements is to protect the water quality of the strea[n and
wetlands from fertilizer and runoff. They also are to protect the strum and a
habitat front encroael- ament.
d. An casements the city needs for the realignment of thesan tar} sewer through the site.
ti. Sign a developer's agreement wide the city that guarantees that the developer or contractor
well:
a. Complete all gradin for overall site drainage, complete aft public- improvements and
meet all city rccluiremenu.
b." Place temporary oran re safety fencing and sig7ns at the grading limits.
c. Provide for the repair of Lakev&ood Drive_ :Maryland Avenue and Sterling? Street (street,
curb and -utter and boulevard) after the developer connects to the public utilities and
builds the drivewvays,
cf. Work with the city as twcessaerg for the rea,isnra -'nt of the sanitary sewer through the
site. This sewer project also will rCquire an assessment agreement betiween the
developer and the city to compensate the city for the benefit that the developer rcceices
from the city sewer construction.
Record the follovcingtvith me final pima
a. AR homeowners' association documents.
b. A covenant or (iced restriction that prohibits any additional driveways ays (bcstdas the one
new drives ay shown on the protect plans) from going onto Lakewood Drive and onto
Mart Land Avenue.
c. A deed restriction prohibiting the construction of a d %% or its attaclunents within
100 feet of the Williams Brothers pipeline. This affects Lots l through Lots 19
through 24 and buildin-s 41 and 42 oCthc proposed preliminary plan the city reccivcd
on March 12, 2002. The developer also shall notify the purchasers of the pipeline
location.
d- A deed dedicating a stream buffer easenhent t50 feet from the top of each stream hank)
for the stream that drosses the site.
e, Deeds for the stream and wvedand buffer casements surrounding the stream and the
wetlands.
101
A covenant or deed restriction that prohibits any further subdivision or splitnm of the lots or
parcels in the plat that would create additional builchrur sites unless approved by the city
COUncil.
-, A deed that transfers the ownership of the park dedication area to N-lap1cwood.
h- Deeds that transfer the ownership of the outlets between buildings S and 9 and bui[dings 21
and 22 to the city,
The applicant shall submit the Language for these dedications and n4st6ctions to the city for approval
betbre recordints.
S, Submit the homeowner s' association hylaws. and rules to the Director of Community Development-
'I he arc to assure that there will he onc responsilblo party for the tnahntonartce. oC the private utilities,
d6vtoxily-, and structures,
9. Show aw wetland boundaries on the plat as appi by the W;itcrsihad District, A trained and qUs1iL
person must dulincate the verIands. I his person shall prepare a wetland delineation report, Thc�
developer gh-
a[l submit this wetlanct information to the Watcrshed District offio.c-t The Watershed
DiStIlCt. Must appro% e this iefum)ation bzferc the city appiovcs a final IsW. If necdc-d, the developer
shall change the p utt to meet wetland tcguladuns.
10- The dcvoloper shall complete. all guiding for public. improvements and overall site. drainage- The city
0 1
1-13112ina-.r shall include in the dcVeloper's agreement any grading than the dcveloper or contractor ties not:
comp�et0 bd6re final plat approval,
11, Obtain a permit tram the Ramsey-Washington Metro Watershed District for grading.
If the developer decides to final plat part of the preliminanr plat, the director of community
development may waive any conditions that do nett app v to the final plat,
*The developer n!US( Cornplete these conditions bctbrc the city issues a gradintz permit or approves the
final plat.
Seeondcd by Councilmember Collins ayes-Mayor Cardinal, CGunc i Imembers
Collins, Koppen, Wasiluk
Nw.s-Councilmember Juericalann
Councilintruber Koppea mcv�ed to adopt dic hfllo"inL" resolution uj)proving the on street 11 kirl-,
stan dard s toy the B ca v or Fak T o %v rttionic de vcl op mer i t:
RE S 0 L UT I ON 02 -1]5- lilt
NO PA AR RESOLUTION'
�N'H L R E A S, N I apl ew o od has ap p rev ed a r esi tie nt i a 1 PUT) and p re l imi n ary p kit ki in v, n as B eav�r La
Townhornes.
WlIF-REAS, the developer wants to hwe reduced street rivht-of-way widths, reduccd S[T`Ccl PaVCTRon r
and rodUced private. driveway vviddis in this developynenL.
Cit ccmicn N(cCull; ln-2
RZ11
WFIERLAS, the city has approved reduced street right- widths, reduced street pavetnent width and
reduced driveway widths in the development, Subject to can- Street parking restrictions.
'A'HEREAS. Section 29-52(b! of the city code aNnww s variations from the city code standards if they do not
affect the ='Yeneral purpose: of the city code.
NOW. THEREFORE.. IT IS HEREBY RESOLVED that Maplewood prohibits the parking of motor
vehicles on both sides of all public streets and drivoa,V ays less than 28 feet ti<<ide and prohibits parking on one
side of the public streets and driwewvays that are 29 feet to 32 feet wide to the Beaver Lake To "nhomc Pt_D
south of Maryland Avenue between Sterling Street and Lakc%ood Drive in Section 25- 29 -22.
Seconded by Councilniernber Collins
Acs -Mayor Cardinal, CouncI Imambers
Collins, W° asiluk, Koppers
iti aw s- Councilmember Juenernann
C euncilmember Koppen move to au ze cit to s .end u p to o 7t`t,t }t } €_I caf the open space funds
for the 3.9 acres which :would include the S150-00 matchirn grant f om) t D r Grecry Prom
Staff weas also directed to make the developer aware that the city w ould Isi Lo - see his n articivation in
the open space program.
Seconded by Councihrnernber Collins
T. AWARD OF BIDS
None.
UNFINISHED BUSINESS
'dame
:fives-Al[
lmoxicating Liquor Limise -N6co Kotsopoulos -Marna `rna's t 94. s +'t hite Bear Avenue
a. Assistant City Manager Coleman presented the staff report,
b. City Clerk Guilfude presented the specifics oaths: report.
C, Thi t`oI low ing person we as heard'.
Nico Kotsopoutos, Owner, Meow ,fin's, X094 White Bear Atenuc, Maplewood
Jaatinc KiAsopoutos, Marna %[ia's, 36 Wbice Bear Avenue, Staplev ttod
Counc:itmcinhec Roy en n iLiVed to an row ^ctlie it tiosi e atim and Sunday h trot tiCe �lfcations iLtr
Vito KoL sopoutos fir k tma Mia 's tocatc.d. at 3094 1ti l it Baa \venue.
`veeonded by Councilnlenher ltasiluk Ayes-A
C c:orir.cat 4rce:ir. iia _s -0
21
Agenda Item G15
/e[r]:Iki U7e\N:I as] :iI
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Public Works Director /City Engineer
Erin Laberee, Engineer 1
SUBJECT: Carlton Street Improvements, City Project 03 -22 - Resolution for Acceptance of
Project
DATE: June 3, 2005
INTRODUCTION
The Carlton Street Improvement project was constructed in 2004. Final construction expenses have been
determined. The final construction contract amount is under the approved contract by $12,202.39.
The city council will consider approving the attached resolution for acceptance of the project.
Background
The project is final and complete. The approved budget for the project is $1,379,160. The final project
budget will be less than the approved budget due to the fact the construction contract is under budget. The
original contract amount was for $733,236.16 and the final contract amount is $721,033.77.
Budget Impact
There is no impact to the budget at this time.
Nx8101MI MI:Iki UL1111 III [a]ki
It is recommended that the city council approve the attached resolution for the Carlton Street
Improvements, City Project 03 -22: Acceptance of Project.
Attachments:
1. Resolution
2. Location Map
Agenda Item G15
RESOLUTION
ACCEPTANCE OF PROJECT
WHEREAS, the city engineer for the City of Maplewood has determined that the Carlton
Street Improvements, City Project 03 -22, are complete and recommends acceptance of the
project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that City Project 03 -22 is complete and maintenance of these improvements is
accepted by the city. Release of any retainage or escrow is hereby authorized.
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Project location
no scale Exhibit 1
Project Location
Carlton Street, from Conway Ave. to Minnehaha Ave
City Project 03 -22
Agenda Item H1
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Public Works Director /City Engineer
Chris Cavett, Assistant City Engineer
SUBJECT: County Road D Court Improvements, City Project 04 -06
1. 7:00 p.m. Assessment Hearing
2. Resolution for Adoption of Assessment Roll
DATE: June 6, 2005
INTRODUCTION
All property owners have been mailed a notice of the exact amount of their assessment, as well as notice
that they must submit a written objection either at or prior to the hearing if they disagree with the
assessment amount. The city council should conduct the assessment hearing, receive any objections,
refer those objections to the staff for action at the June 27, 2005 council meeting and consider approving
the attached resolution adopting the assessment roll for all property owners except those that have
submitted objections.
Background
The amounts proposed to be assessed for the County Road D Court Improvements, Project 04 -06, are not
directly dependent on the actual amount of the bid, rather on predetermined assessment rates established
in the city's pavement management policy, as well as in the feasibility study or by easement acquisition
agreements. A total of four properties are proposed to be assessed for this project. An abridged version of
the assessment roll is attached to this report. A complete detailed version of the assessment roll is
available in the office of the city engineer.
Objections Filed
As of June 7, 2005, staff has received no written objection to the proposed assessments.
Budget Impact
The current action will not affect the approved project budget. Funding for this project will be from various
sources: MnDOT will be providing a cooperative agreement award of $312,062 that pays 100% of the cost
of the acceleration lane work and $25,000 toward the construction of the cul -de -sac. Ramsey County
policy calls for a roadway upgrade contribution of $64,099. The remainder of the project is a split of
improvements between Maplewood and Vadnais Heights. The Vadnais Heights contribution is $62,042.
The final Maplewood share is $190,537. Of this amount, improvements under the City's roadway
reconstruction policy and provisions for new water main service will justify assessments of $55,295. The
remaining funds ($115,267) are proposed to be paid through City debt service and an allocation of $29,921
from St. Paul Regional Water Services for water main costs. The debt service payment for bonds of
$115,267 is approximately $8,000 annually
Due to revisions in the length of the proposed cul -de -sac and respectively the length of assessable front
footage of the Hillcrest Animal Hospital property, there has been a reduction in the proposed assessment
revenue from what had originally been estimated in the feasibility study. This reduction in assessment
revenue would appear to be offset by the reduction of the cost of the street construction.
Agenda Item H1
Approval of the attached resolution will not impact the project budget.
RECOMMENDATION
It is recommended that the city council approve the attached resolution Adopting the Assessment Roll for
the County Road D Court Improvements, City Project 04 -06.
Attachments:
1. Resolution Adopting Assessment Roll
2. Pending Assessment Roll for Project 04 -06
3. Location Map
Agenda Item H1
RESOLUTION
ADOPTING ASSESSMENT ROLL
WHEREAS, pursuant to a resolution adopted by the City Council on April 25, 2005, calling for a
Public Hearing, the assessment roll for the County Road D Court Improvements, City Project 04 -06, was
presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the following property owners have filed objections to their assessments according to
the requirements of Minnesota Statutes, Chapter 429, summarized as follows:
No objections had been filed as of June 7, 2005
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. That the City Engineer and City Clerk are hereby instructed to review the objections received and
report to the City Council at the regular meeting on June 27, 2005, as to their recommendations for
adjustments.
The assessment roll for the Road D Court Improvements, City Project 04 -06 as amended, without
those property owners' assessments that have filed objections, a copy of which is attached hereto
and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special
assessment against the lands named therein, and each tract of land therein included is hereby
found to be benefited by the proposed improvement in the amount of the assessment levied against
it.
Such assessments shall be payable in equal annual installments extending over a period of 15
years, the first installments to be payable on or before the first Monday in January 2006, and shall
bear interest at the rate of 6.1 percent per annum from the date of the adoption of this assessment
resolution. To the first installment shall be added interest on the entire assessment from the date of
this resolution until December 31, 2005. To each subsequent installment when due shall be added
interest for one year on all unpaid installments.
The owner of any property so assessed may, at any time prior to certification of the assessment to
the county auditor, but no later than October 1, 2005, pay the whole of the assessment on such
property, with interest accrued to the date of the payment, to the city clerk, except that no interest
shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution;
and they may, at any time after October 1, 2005 pay to the county auditor the entire amount of the
assessment remaining unpaid, with interest accrued to December 31 of the year in which such
payment is made. Such payment must be made before November 15 or interest will be charged
through December 31 of the next succeeding year.
5. The city engineer and city clerk shall forthwith after October 1, 2004 but no later than November 15,
2005, transmit a certified duplicate of this assessment to the county auditor to be extended on the
property tax lists of the county. Such assessments shall be collected and paid over the same
manner as other municipal taxes.
Adopted by the council on this 13 ` day of June 2005.
Maplewood, MN
County Road D Court
Project 04 -06
04/18/2005
City Project 04 -06
County Road D Court
ASSESSMENT ROLL
TOTALS $ 55,295.52
Totals
Parcel
Parcel ID
Taxpayer
Street
Parcel Street
Owner Street Address
Owner City /State /Zip
Assessments
Number
042922110002
NELLIE J
1296
COUNTY ROAD D E
1296 COUNTY ROAD D E
MAPLEWOOD MN 55109 -5258
$ 8,940.00
MCMAHON
XARIS
032922220021
PROPERTIES
1320
COUNTY ROAD D E
10559 MANNING AVE N
STILLWATER MN 55082 -4657
$ 19,594.34
LLC
M
042922110003
1290
COUNTY ROAD D E
1290 COUNTY ROAD D E
MAPLEWOOD MN 55109 -5258
$ 17,821.18
M MJAMES
TRO
042922110082
1272
COUNTY ROAD D E
2695 TOWN LAKE DR
WOODBURY MN 55125 -8702
$ 8,940.00
LLCAND
TOTALS $ 55,295.52
P ,
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PROJECT LOCATION
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FILE NO.
LOCATION MAP
PHONE (651) 480 -2000
AMAPLE0405.00
COUNTY ROAD D COURT
EXHEU
-_ 3535 VADNAIS
ST PAUL, MN
CENTER DR.
55110
TH 61 AT TH 694
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DATE„
SEH
6/4/04
MAPLEWOOD, MINNESOTA
Agenda Item H2
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Public Works Director /City Engineer
Chris Cavett, Assistant City Engineer
SUBJECT: T.H. 61 East Frontage Road Improvements - City Project 04 -25
1. 7:15 p.m. Assessment Hearing
2. Resolution for Adoption of Assessment Roll
DATE: June 6. 2005
INTRODUCTION
All property owners have been mailed a notice of the exact amount of their assessment, as well as notice
that they must submit a written objection either at or prior to the hearing if they disagree with the
assessment amount. The city council should conduct the assessment hearing, receive any objections,
refer those objections to the staff for action at the June 27, 2005, council meeting and consider approving
the attached resolution adopting the assessment roll for all property owners who have not submitted
objections.
Background
This project involves the construction of a frontage road along the east side of T. H. 61 from Lexus on the
south to the old County Road D on the north. The frontage road construction coincides with median and
turn lane work proposed as part of the T.H. 61 Improvements. The purpose and benefit of this project is to
reduce drive access points and conflicts on T.H. 61. The amounts proposed to be assessed for the County
T.H. 61 East Frontage Road Improvements, Project 04 -25, are not directly dependent on the actual amount
of the bid, rather on predetermined assessment rates defined in the feasibility study and finalized in
agreements with the affected property owners (Lexus, Kline Volvo and Kline Nissan). Three parcels,
(Lexus, Kline Volvo, Kline Nissan) are proposed to be assessed $306,400 for this project. An abridged
version of the assessment roll is attached to this report. A complete detailed version of the assessment roll
is available in the office of the city engineer.
Objections Filed
As of June 6, 2005, staff has received no written objection to the proposed assessments. Per agreement
with Lexus, Kline Volvo and Kline Nissan, no objections may be filed. This assessment hearing is required
to be conducted by statute.
Budget Impact
Initially the approved funding on this project called for funding entirely from assessments and State
Cooperative Agreement Funds with no contribution from the tax levy. During the project design and
meetings with MnDOT, the scope of the project has evolved. The new frontage road would be required to
connect to existing County Road D, and would require improvements to the existing County Road D
connection at T.H. 61. Those additions to the project resulted in a new project cost of $39,700 that was
approved to be funded from tax levy. In addition, $31,400 in additional costs were added to the project at
the request of the auto dealers. The additional $31,400 has been assessed to the respective property
owners and is covered by agreements for which the property owners have waived their right to appeal the
amount of the assessments. The rate of assessment is 5.0% per agreement with property owners.
Agenda Item H2
Below is a summary of the revised project funding approved on 4/25/2005:
Approved Funding
Assessments: $306,400
Cooperative Agreement Funds: 75,000
Tax Levy 39,700
$421,100
Approval of the revised financing plan resulted in $39,700 in tax levy funding. The debt service payment for
bonds of $39,700 is approximately $2,700 annually. Approval of this action will not impact on the project
budget.
RECOMMENDATION
It is recommended that the city council approve the attached resolution adopting the assessment roll for the
T.H. 61 East Frontage Road Improvements, City Project 04 -25.
Attachments:
1. Resolution Adopting of Assessment Roll
2. Pending Assessment Roll for Project 04 -06
3. Location Map
Agenda Item H2
RESOLUTION
ADOPTING ASSESSMENT ROLL
WHEREAS, pursuant to a resolution adopted by the City Council on April 25, 2005, calling for a
public hearing, the assessment roll for the T.H. 61 East Frontage Road Improvements, City Project 04 -25,
was presented in a public hearing format, pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the following property owners have filed objections to their assessments according to
the requirements of Minnesota Statutes, Chapter 429, summarized as follows:
No objections had been filed as of June 7, 2005
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. That the City Engineer and City Clerk are hereby instructed to review the objections received and
report to the City Council at the regular meeting on June 27, 2005, as to their recommendations for
adjustments.
The assessment roll for the Road T.H. 61 East Frontage Road Improvements, City Project 04 -25,
as amended, without those property owners' assessments that have filed objections, a copy of
which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall
constitute the special assessment against the lands named therein, and each tract of land therein
included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
Such assessments shall be payable in equal annual installments extending over a period of 15
years, the first installments to be payable on or before the first Monday in January 2006, and shall
bear interest at the rate of 5.0 percent per annum, from the date of the adoption of this assessment
resolution. To the first installment shall be added interest on the entire assessment from the date of
this resolution until December 31, 2005. To each subsequent installment when due shall be added
interest for one year on all unpaid installments.
The owner of any property so assessed may, at any time prior to certification of the assessment to
the county auditor, but no later than October 1, 2005, pay the whole of the assessment on such
property, with interest accrued to the date of the payment, to the city clerk, except that no interest
shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution;
and they may, at any time after October 1, 2005 pay to the county auditor the entire amount of the
assessment remaining unpaid, with interest accrued to December 31 of the year in which such
payment is made. Such payment must be made before November 15 or interest will be charged
through December 31 of the next succeeding year.
5. The city engineer and city clerk shall forthwith after October 1, 2005 but no later than November 15,
2005, transmit a certified duplicate of this assessment to the county auditor to be extended on the
property tax lists of the county. Such assessments shall be collected and paid over the same
manner as other municipal taxes.
Adopted by the council on this 13 ` day of June 2005.
Maplewood, MN
T.H. 61 East Frontage Road
Project 04 -25
4/18/2005
City Project 04 -25
T.H. 61 East Frontage Road
ASSESSMENT ROLL
TOTALS $ 306,400.00
Parcel
Parcel ID
Taxpayer
Street
Parcel Street
Owner Street Address
Owner City /State /Zip
Comm. / M.F. / Institutional
Number
32922220015
RICHARD G KLINE
MAPLEWOOD DR N
2610 HIGHWAY 61 N
MAPLEWOOD MN
55109 -1000
$ 84,800.00
32922220016
BLOOMER
PROPERTIES 1-1-C
3000
MAPLEWOOD DR N
16200 WAYZATA BLVD
WAYZATA MN
55391 -2018
$ 61,700.00
32922220022
RICHARD G KLINE
MAPLEWOOD DR N
CO KLINE VOLVO INC
3040 HIGHWAY 61 N
MAPLEWOOD MN
55109 -1081
$ 159,900.00
TOTALS $ 306,400.00
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NO 1
DATE:
11/12/04
MAPLEWOOD, MINNESOTA
Agenda Item 11
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Public Works Director /City Engineer
Chuck Vermeersch, Engineer I
SUBJECT: Hazelwood Street Improvements, City Project 03 -39:
1. Approve the Agreement with HealthEast St. John's Hospital for
the Extension of St. John's Boulevard
2. Resolution Approving the Revised Project Financing Plan
3. Resolution Receiving Bids and Awarding Construction Contract
DATE: June 2. 2005
INTRODUCTION
An agreement has been reached with HealthEast St. John's Hospital for the acquisition of temporary and
permanent easements necessary for the reconstruction of Hazelwood Street, and to include the extension
of St. John's Boulevard to Kennard Street as part of the project. As part of the agreement, the hospital
has agreed to have their assessment increased to offset the cost of extending St. John's Boulevard. The
project financing plan for Hazelwood Street Improvements needs to be revised to reflect the increase of
$80,960.00 in HealthEast St. John's Hospital's assessment. Final plans and specifications for the
Hazelwood Street Improvements were approved by the city council on March 28, 2005, and authorization
was given to advertise for bids. Those bids were received and opened on Friday, May 13, 2005.
The city council shall consider approving the attached agreement with HealthEast St. John's Hospital for
the acquisition of temporary and permanent easements and the two attached resolutions for Hazelwood
Street Improvements, Project 03 -39 — Resolution Approving the Revised Project Financing Plan, and
Resolution Receiving Bids and Awarding Construction Contract.
Background
The project involves the reconstruction of Hazelwood from Beam Avenue to the newly aligned County
Road D, as well as the connection to Legacy Parkway. Included in the project are signal improvements at
Beam Avenue, drainage improvements, construction of turn lanes, parking bays, sidewalks on both sides
of the street and lighting and signal improvements. The extension of St. John's Boulevard was originally
proposed as part of the Kennard Street Extension, City Project 03 -04, but an agreement could not be
reached at that time. Curb radii were constructed on the west side of Kennard Street as part of Project 03-
04 for the eventual extension of St. John's Boulevard. Extending St. John's Boulevard through to Kennard
Street would provide the hospital with a second entrance to its north parking lot and provide for better traffic
circulation in the area. It would also relieve traffic on Hazelwood during the reconstruction. Contractors
have indicated a major savings to the city on the bids due to this alternative access. Staff also feels that it
is advantageous to have St. John's Boulevard extended at this time, since the reconstruction of Hazelwood
is the last major road project in the immediate area.
Through further discussions with hospital representatives, an agreement has been reached that allows for
the extension of St. John's Boulevard to proceed and provides the city with the additional easements
Agenda Item 11
necessary for the reconstruction of Hazelwood Street. A copy of the agreement is included as an
attachment to this report. In the agreement, the city agrees to pay $48,284 for temporary and permanent
easements along Hazelwood, and HealthEast St. John's Hospital requests that the city increase their
Hazelwood Street assessment by $80,960.00 (to a total assessment amount of $206,448.00) to offset the
cost of extending St. John's Boulevard. HealthEast St. John's Hospital also waives their right to object to
the increase in assessment as part of the agreement. Originally, it was proposed that HealthEast pay for
the funding of St. John's Boulevard; however, at their request this amount has been proposed through the
agreement to be an assessment to HealthEast. The city attorney has reviewed the assessment of the
private driveway connection and, due to the public benefit received from both the construction detour status
and the permanent benefit provided to the public roadway system by the alternative access to the Hospital
campus, has determined that the assessment is valid.
The project financing plan for Hazelwood Street Improvements needs to be revised to reflect the increase
of $80,960.00 in the hospital's assessment. Below is the project financing plan for Hazelwood Street
Improvements as revised and approved by the city council on April 25, 2005.
Street and Storm Assessments:
$ 326,941
(23%)
Municipal State Aid Bonds:
$1,016,911
(71%)
Tax Abatement Fund (# 432):
$79,948
(6 %)
Total:
$1,423,800
(100 %)
The revised financing plan proposed is as follows:
Street and Storm Assessments:
$ 407,901
(28%)
Municipal State Aid Bonds:
$935,951
(66 %)
Tax Abatement Fund (# 432):
$79,948
(6 %)
Total:
$1,423,800
(100 %)
The bids for Hazelwood Street Improvements were received and publicly read aloud at 10:30 a.m., on
Friday, May 13, 2005. The following five bids were received:
Forest Lake Contracting $894,492.60
T.A. Schifsky & Sons $923,036.03
Tower Asphalt $971,936.42
Central Landscaping $999,597.10
Park Construction Co. $1,025,041.44
All bids have been checked and tabulated. The engineer's estimate for the project was $956,264.58. The
low bid from Forest Lake Contracting of $894,492.60 is 6% less than the engineer's estimate. These bids
include the costs associated with the extension of St. John's Boulevard.
Forest Lake Contracting has worked on several projects in Maplewood in the past. Previous projects
include English Street south of Frost Avenue and Kennard Street north of Beam Avenue. Both projects
were satisfactorily completed. Staff expects that they will be able to perform to the project schedule and
contract specifications.
Budget Impact
Revising the project budget to reflect the increase in HeathEast St. John's Hospital's assessment and
awarding the construction contract to Forest Lake Contracting would have no adverse impacts on the
Agenda Item 11
approved budget. There is no tax levy funding for this project, as funding is through assessments, state aid
funds and tax abatement funds. Furthermore, the low bid from Forest Lake Contracting falls within the
approved project budget and estimated construction cost established in the feasibility study.
RECOMMENDATION
It is recommended that the city council approve the following (3 separate motions required.):
The attached agreement with HealthEast St. John's Hospital for the Extension of St. John's
Boulevard.
2. The attached resolution for Hazelwood Street Improvements, Project 03 -39, approving the revised
project financing plan.
3. The resolution receiving bids and awarding a construction contract to Forest Lake Contracting in the
amount of $894,492.60.
Attachments:
1. Location Map
2. Copy of the Agreement with HealthEast St. John's Hospital for the Extension of St. John's Boulevard
3. Resolution Revising Project Financing Plan for Hazelwood Street Improvements
4. Resolution Receiving Bids and Awarding Construction Contract
Aaenda Item 11
ROAO `
uU COUNTY JAD O
Pj
HII
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For* ILI
_____II u
CITY OF MAPLEWOOD
Ramsey County, Minnesota
Agreement for Acquisition of Temporary Easement and
Acquisition of Permanent Easement
Hazelwood Street Improvements, City Project 03 -39
THIS AGREEMENT, made this day of 2005, between the CITY of
Maplewood, a Minnesota municipal corporation, acting by and through its mayor and
city manager, herein called the CITY and HealthEast Saint John's Hospital, a Minnesota
corporation, hereinafter called the OWNER.
RECITALS
1. The OWNER warrants that it is the record title owner of the property located in
the CITY of Maplewood with the legal description thereof set out on Exhibits A, B, C and
D attached hereto and made a part hereof, (PROPERTY)
2. The CITY through City Project 03 -39 proposes to provide a Hazelwood Street
Improvement that would affect OWNER's PROPERTY requiring CITY to acquire
temporary easements and a permanent right of way on parts of OWNER's PROPERTY.
3. The CITY and OWNER desire to enter into an Agreement to provide for all
rights, obligations, and issues resulting from the CITY's Hazelwood Street Improvement
known as CITY Project 03 -39.
NOW, THEREFORE, the CITY and OWNER agree to the following:
1. Temporary Easement. The OWNER does hereby grant to the CITY, its
employees, successors, contractors and assigns, a temporary easement over, across,
under, through and above part of the OWNER's PROPERTY. The purpose of the
temporary easement is to survey and construct and all other actions necessary to
complete the Hazelwood Street Improvement. This temporary easement is described
as all property for permanent easement and temporary easement as described in
Exhibits A, B, C, and D, and shall also include access to all property reasonably
necessary to implement any and all additional considerations listed below. The
Temporary Easement shall be effective as of the date of this Agreement and expire on
October 1, 2006.
2. Permanent Easement for Right of Way Purposes. The OWNER does
hereby grant to the CITY, its employees, successors, contractors and assigns, a
permanent easement over, across, under, through and above part of the OWNER's
1
PROPERTY. The purpose of the permanent easement is for right -of -way purposes. This
easement is as described in Exhibit C and in Exhibit D.
3. Consideration. The CITY shall pay the sum of $38,284 (Thirty eight
thousand two hundred eighty four dollars) for the permanent easements described in
Exhibits C and D, and the temporary easement described in Exhibit A, consistent with
the appraisal performed for the OWNER by Peter J. Sampiar, dated June 16, 2003.
Said payment shall occur within two weeks after the permanent easement documents
have been signed and shall constitute full payment for the terms of this agreement.
4. Additional Consideration. The CITY as additional consideration shall
provide at the CITY's sole cost and expense, excepting all levied assessments by the
CITY, the following improvement:
Improved Hazelwood Street from Beam Avenue to County Road D consistent
with Project Plans for Hazelwood Street Improvements, City Project 03 -39 and to
be completed by October 31, 2004.
5. Assessments for Improvements. The CITY has levied assessments for the
improvement of Hazelwood Street, City Project 03 -39 as provided for and consistent
with MS Chapter 429. OWNER acknowledges that an assessment totaling $125,488.00
has been levied against OWNER's PROPERTY and shall be applied in entirety to the
remainder of the OWNER's PROPERTY after the permanent easement acquisition.
Said assessment has been levied at 6.1 % interest for a term of 15 years.
6. St. John's Boulevard Driveway Connection. The CITY does hereby offer
to provide a driveway connection from the private driveway, called St. John' Boulevard,
to Kennard Street. The CITY finds this improvement necessary and cost effective for the
overall public benefit. By signing and delivering this Agreement to the CITY, the
OWNER requests the CITY proceed with the connection of St. John's Boulevard to
Kennard Street. Further, the OWNER acknowledges that the cost of constructing said
driveway connection shall be included as a necessary improvement as part of
Hazelwood Street and requests that the CITY include an increase in OWNER's
Hazelwood Street assessment of $80,960.00 (to a total assessment amount of
$206,448.00) for said improvement.
Within fourteen days of receiving the completed agreement, the CITY shall pay
the OWNER the sum of $10,000 (ten thousand dollars) as full and just compensation for
the temporary easement set forth in Exhibit B. Said agreement shall include waiver of
OWNER's option to object to the increase in assessment.
7. Insurance. The CITY shall prior to the commencement of any work by the
CITY for Hazelwood Street Improvement, CITY Project 03 -39, or for any work to be
performed pursuant to this Agreement provide OWNER with proof of insurance in an
amount as required by the approved project specifications covering all public liability of
2
and property damage including but not limited to all hazards caused by said
improvements. Such proof of insurance will name OWNER as additional insured
parties.
8. Miscellaneous. If any provision of this Agreement is deemed invalid or
unenforceable, the remaining provisions or the application of such provisions shall
remain valid and enforceable for the benefit of and against the respective parties to this
Agreement. This Agreement may not be modified or terminated except in writing signed
by OWNER and CITY. This agreement shall be governed and interpreted in
accordance with the laws of the state of Minnesota.
9. Notices. All notices shall be in writing and shall be addressed to CITY and
OWNER at their respective addresses. Notices shall be validly given when hand
delivered or the next business day after deposit in the U.S. Mail with prepaid postage.
Either party hereto may from time to time, specify, by giving Fifteen (15) days notice to
the other party, (i) any other address in the United States as its address for purposes of
this Agreement and (ii) any other person or entity of the United States to receive copies
of Notices.
10. Binding Effect. The terms and conditions of this Agreement shall be
binding upon the parties hereto, their respective successors and assigns and the
benefits and burden shall run with the land. This Agreement may be recorded against
the title to the PROPERTY.
3
IN WITNESS WHEREOF the undersigned have executed this agreement so as
to be effective the date set out hereinabove.
HEALTHEAST SAINT JOHN'S HOSPITAL
Robert D. Gill
It's Vice President and Chief Financial Officer
Dated: 1 2005
STATE OF MINNESOTA )
)SS.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this day of
, 2005 by Robert D. Gill, Vice President and Chief Financial Officer of
HealthEast Saint John's Hospital
Subscribed and sworn to before me this day of 2005.
Notary Public
CITY:
CITY OF MAPLEWOOD
By
Its Mayor
4
ME
Its City Manager
STATE OF MINNESOTA )
)SS.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this day of
, 2005 by Bob Cardinal, Mayor and Richard Fursman, City Manager of
the City of Maplewood.
Subscribed and sworn to before me this day of 2005.
Notary Public
5
Agenda Item 11
RESOLUTION
REVISING PROJECT FINANCING PLAN FOR HAZELWOOD STREET IMPROVEMENTS
CITY PROJECT 03 -39
WHEREAS, the City Council of Maplewood, Minnesota, has heretofore ordered the construction of
Hazelwood Street Improvements, City Project 03 -39, and authorized the finance directorto implement a
financing plan for the project, and
WHEREAS, the City Council of Maplewood, Minnesota, has entered into an agreement with
HealthEast St. John's Hospital to acquire temporary and permanent easements and include the work of
extending St. John's Boulevard as part of City Project 03 -39, and
WHEREAS, said agreement includes the request by HealthEast St. John's Hospital to have their
assessment under the project increased by $80,960 to offset the costs associated with extending St.
John's Boulevard, and
WHEREAS, this increase in assessments affects the financing plan for the Hazelwood Street
Improvements, Project 03 -39, it is now expedient that the financing plan for the project be revised to reflect
the increase in proposed assessments.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that the finance director is hereby directed to revise the financing plan for the Hazelwood
Street Improvements, Project 03 -39 as follows:
Street and Storm Assessments:
$ 407,901
(28%)
Municipal State Aid Bonds:
$935,951
(66 %)
Tax Abatement Fund (# 432):
$79,948
(6 %)
Total:
$1,423,800
(100 %)
Agenda Item 11
RESOLUTION FOR AWARD OF BIDS
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Forest Lake
Contracting, Inc. in the amount of $894,492.60 is the lowest responsible bid for the construction of
Hazelwood Street Improvements, City Project 03 -39, and the mayor and clerk are hereby authorized and
directed to enter into a contract with said bidder for and on behalf of the city.
The finance director is hereby authorized to make the financial transfers necessary to implement
the financing plan for the project.
Agenda Item 12
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Director of Public Works /City Engineer
SUBJECT: Public Works Building Addition, City Project 03 -19: Resolution
Receiving Bids and Awarding a Construction Contract
DATE: June 7, 2005
INTRODUCTION
The 2005 budget includes an allocation within the Fleet Maintenance fund for expansion of the Public
Works Building. Bids were received on Tuesday, June 7, 2005. Those bids appear to be within the project
budget, but due to the complexity of the bids and the number of alternates, the architect and Public Works
staff is still analyzing the bids prior to making a recommendation. The final recommendation of a contract
award will be available at the pre- agenda meeting on Thursday, June 9, 2005.
Background
The city's Public Works staff is housed at 1902 County Road B East. The building was constructed in 1976
and is currently used by the Public Works Maintenance personnel for offices, equipment storage and
vehicle maintenance. In April 2004, the Engineering Division relocated to the upper floor where office
areas were previously leased to the Ramsey Washington Metro Watershed District until March 2004.
A final budget for the building addition, including the salt storage facility, was established in January 2005
at $2,365,000. Plans for the project were approved in March 2005. Bids received on April 14, 2005, were
rejected due to being nearly $500,000 over budget. The plans were revised and the following bids were
received on June 7. 2005:
Building Expansion
Bid Amount
Architect's Estimate
$2,100,000
Merrimac Construction
$1,933,395
Jorgenson Construction
$2,097,000
Greystone Construction
$2,165,495
Weber, Inc.
$2,176,000
Lund Martin Construction
$2,176,000
Ebert Construction
$2,192,000
CM Construction
$2,192,000
Arkay Construction
$2,193,000
Rochon Construction
$2,242,000
Shaw Lundquist Construction
$2,282,549
Falls & Nyhusmoen Construction
$2,363,000
The apparent low bidder is $166,000 below the budget for the project. The bid is being reviewed for
possible errors. Additionally, there were nine alternates that were designed for consideration that are being
evaluated.
Agenda Item 12
Project Revisions
The Public Works staff and architect reviewed the project plans to achieve the $600,000 in cost savings. A
listing of those savings and the estimated change /impact is listed below:
Project Revision /explanation
Cost Reduction
Change roof design to standard (lifetime to normal roof)
$170,000
Eliminate upgrade of existing mechanical system to meet code
$100,000
Change pre -cast panel design (lesser quality)
$
50,000
Change metal siding to dryvit:
$ 40,000
Reduce internal electric lighting levels
$
20,000
Reduce quality of internal finishes
$
30,000
Eliminate upstairs restroom
$
20,000
Eliminate upgrade of mechanic's area
$
20,000
Eliminate exterior painting of existing building
$
10,000
Leave conf rm and staff work area unfinished
$
30,000
Have PW staff complete curb, retain wall and landscape
$
70,000
TOTAL REVISIONS
$560,000
Budget Impact and Options
The above - listed cuts are mainly reductions in the quality of the project. The design of the building is very
appropriate. Unfortunately, this building was ignored for 25 years and the cost of upgrading the existing
system is significant. The architect made only one error, that being his original estimate in April of what the
work would cost, not in the design. A high majority of the work eliminated will eventually be a cost that the
city may face. For example, the lesser quality roof will require the city to replace the roof within 15 -20
years. The existing mechanical system will eventually need to be brought up to meet code requirements.
The unfinished areas will eventually need to be finished; while the work to be performed by the PW staff
will reduce the amount of work done in other areas of the city. With the possible available budget and the
alternates available, staff will be recommending re- adding some of the cut items. A recommendation will
be provided at Thursday's pre- agenda meeting.
RECOMMENDATION
-- To be provided on Thursday, June 9, 2005 at pre- agenda meeting.
Agenda Item K1
MEMORANDUM
TO: City Manager
FROM: Tom Ekstrand, Senior Planner
SUBJECT: Lexus Auto - Service Center (Trout Land Site)
LOCATION: New County Road D and Highway 61
DATE: June 1. 2005
INTRODUCTION
Project Description
Brian Teeters, of the Ryan Companies, on behalf of Bloomer Properties, is proposing to develop
the northerly commercial lot of the Trout Land Development on the west side of Highway 61
south of Sparkle Auto. Mr. Teeters previously submitted a proposal for this property, as well as
for the abutting lot to the south, to be developed with automotive uses by Lexus of Maplewood.
During this previous review, the city council tabled action so the applicant could make revisions
to their plans and to be more specific with their proposal since there were some uncertainties
with the previous plans. This current proposal sets aside the southerly site for future
development and focuses only on the northerly site. Refer to the applicants narrative and the
enclosed plans.
The applicant is proposing the following for this property:
Automotive repair.
Parts storage and sales.
Parking for employees and service customers, loaner cars and new /used car inventory.
This site would not be for vehicle sales or vehicle delivery by large transports. Transports would
drop off cars at the existing Lexus of Maplewood across Highway 61. Employees would drive
cars from there to be stored at the proposed site.
Requests
Mr. Teeters is requesting that the city council approve the following:
Revision of the Trout Land final plat to move a lot line on the south side of their proposed
building as a result of their new site layout.
A conditional use permit (CUP) for an automotive service garage.
Building, site and landscaping plans.
BACKGROUND
On March 14, 2005, the city council considered the applicants original proposal and, after
considerable discussion, tabled this review until April 11. The council was not willing to approve
these permits for development since the plans needed considerable revisions. Tabling was at
the applicants request to give them time to consider changes to their plans.
On April 11, 2005, the city council tabled their review indefinitely since the applicant was working
on plan revisions.
DISCUSSION
Final Plat Revision
The proposed lot line relocation on the south side of this site cuts across the applicants
proposed pavement area. The parking lot and drive should not cross over a lot line, but should
be contained within the site. A five -foot setback, furthermore, must be met. The plan as drawn
would require a parking lot setback variance, but there is no basis for approving this variance.
Staff recommends denial of this plat revision to move this lot line in the location proposed. The
existing lot line creates the same concern.
Staff recommends that the applicant redesign the site plan to contain their parking lot paving
within the limits of their site or relocate this lot line to a location that observes the required five -
foot parking lot setback. In that event, staff would recommend approval.
A condition of this approval should also be that the building permit not be issued until the plat is
recorded. The proposed lot would not exist otherwise.
CUP
City code requires a CUP for automobile- repair facilities. Staff finds no problem with the
applicants CUP request for this auto - service center. The applicant has designed the building
and site to minimize any negative effect for the future townhome owners to the west across New
County Road D. Site activities will be concentrated on the highway side with the exception of a
parking lot on the north side of the proposed building. Vehicle delivery by large transports will not
occur on this site, so there would not be the potential nuisance of semi - trailer activity.
Design Plans
The site would be accessed by a shared driveway that would connect with the County Road D
extension. This shared drive would also serve a proposed multi- tenant retail /office building at the
intersection of New County Road D and Highway 61 as well as the future automotive site south
of the subject property.
The proposed building would be constructed of corduroy- ribbed concrete block, EIFS (exterior
insulation finish system), glass -block windows and standard windows and doors. Refer to the
building elevations. Since the applicants submittal, they have revised the plans twice per staffs
recommendation to add windows and doors and to eliminate the amount of concrete block
previously proposed. The plans currently submitted were approved by the community design
review board on May 24, 2005.
Site Considerations
Staff has found the following problems with the site plan:
Setbacks As stated above, the parking lot /drive areas do not meet the required five -foot
setback from the proposed (and existing) southerly lot line. The site plan must be revised
to either meet this setback or the applicant must revise the location of the southerly lot
line to meet this setback requirement. Staff has discussed this with the applicant and
they agree to make this revision to move the lot line.
Setbacks The parking lot is shown to be five feet from the northernmost lot line. The
code requires 20 feet since this part of the site abuts a residential district. The applicant
has also agreed to make this adjustment to meet the setback requirement.
Sparkle Auto Access As part of the agreements and conditions of MnDOT`s review and
approval of the improvements along Highway 61, County Road D and the Trout Land
Development, the city has agreed with MnDOT that the Sparkle Auto property will release
their rights to access Highway 61 when their current use /ownership of the property
ceases to exist. A cross easement would exist either on, or across, properties in the
Trout Land Development unless other acceptable alternatives were provided across other
properties. Granting of future cross easements is a recommended condition of the City
Engineer and should be a condition of this approval. The proposed site plan needs to
address this access and cross easement for Sparkle Auto. It currently does not.
Parkina and Access
The service garage has 32 repair bays shown. At the required three parking spaces per bay,
there would need to be 96 parking spaces for this repair garage. The upper floor has not been
designated yet for a specific use according to the plans. At the highest ratio in the code as office
use, there would be a need for 44 additional spaces. Applying these two figures would require a
total of 140 spaces on site. There are 197 proposed spaces, so even in the highest -use scenario
there would be ample parking provided.
Parking stalls are shown to measure 8 and 8.5 feet wide. This is allowable for inventory parking.
The spaces for employee and customer parking, however, must be at least nine feet wide. Also,
there must be enough handicap - accessible parking spaces provided to meet handicap - parking
requirements for customers and employees. (Handicap - parking spaces are not required for
vehicle inventory parking.) One last comment is that one parking aisle measures 22 feet wide.
Code requires 24 feet for two way traffic. If this aisle is for inventory parking, however, staff
would find no problem with this width.
RTiti , • "i s WF14
The landscaping proposed is an improvement over the last submittal. The applicant has shown
an attractive assortment of plantings. Staff sees this as a good start but recommends additional
plantings due to some wide tree spacing in certain areas. Staff recommends the following
additions:
More plantings along the north lot line adjacent to the single dwelling property to
the north. Code requires a six - foot -tall and 80 percent opaque screen here to
buffer the parking lot from this neighbor.
Additional trees along the highway frontage for a tree spacing of 30 feet on center
rather than the 50 -foot spacing proposed.
Three additional trees along the County Road D frontage to create a fuller tree
line. These trees are shown at 30 feet on center. A tighter planting row will help
to buffer the site from the future town homes to the west.
Citizen Comments
Staff surveyed the 75 surrounding property owners within 500 feet of the proposed site with the
original proposal by the applicant. The comments we received at that time are summarized by
Perry Thorvig (our consultant planner during the original review) as follows:
Don't need more car sales. Sparkle is an eyesore.
Appears to be a reasonable use of the property. Lexus suggests a '"professional and
high -end facility.'
Keep the structures as close to Hwy. 61 as possible. This keeps lights and noise from off
loading and car repair farther away from residential uses.
Neighborhood experiences traffic from the dealerships. This affects privacy and safety.
Also, refer to the five replies in the attachments from Hal Tetzlaff, Ed Trolander, Tony Valento,
Robert and Carol Voeller and Joseph and Jane Gerard.
Department Comments
Police: Lieutenant Kevin Rabbett stated that he finds no significant public safety concerns.
However, he feels that screening of the operation from the residential area will have to be
exceptionally efficient to avoid noise and nuisance complaints. Similarly, he suggests that the
proposal regarding no vehicle transports be strictly enforced by the management. The unloading
of vehicles has been a frequent complaint with other dealerships.
Building Official: Dave Fisher, the building official, has the following comments:
The building setbacks must comply with 2000 IBC for exterior wall protection.
A complete building code analysis will be required when plans are submitted for permits.
Provide Fire Department access.
Provide customer parking spaces.
The building must be sprinklered for fire protection.
Retaining walls over 4 feet high require engineering and permits.
There should be a preconstruction meeting with the building department.
Fire Marshal: Butch Gervais, the fire marshal, needs there to be 20 feet of emergency access to
the building.
City Engineer: Chris Cavett and Bill Priebe, of the city`s engineering department, have reviewed
this proposal and made their comments in the attached report.
COMMITTEE COMMENTS
May 16, 2005: The planning commission recommended approval of the lot -line revision to the
final plan and the CUP for automobile service.
May 24, 2005: The CDRB recommended approval of the design plans.
RECOMMENDATIONS
A. Approve the revised Trout Land Final Plat revision showing the relocation of the lot line on
the south side of Lot 1, Block 1, Trout Land. Approval is subject to:
1. The relocated lot line being at least five feet south of the proposed parking lot curb
edge on the Lexus Service Center site.
2. The final plat shall be revised for staff's approval.
3. The original final plat conditions dated November 22, 2004.
B. Adopt the resolution approving a conditional use permit for an automobile service center on
Lot 1, Block 1, Trout Land. Approval is based on the findings required by ordinance and
subject to the following conditions:
1. All construction shall follow the site plan that the city stamped May 3, 2005. The Director
of Community Development may approve minor changes.
2. The proposed construction must be substantially started or the proposed use utilized
within one year of council approval or the permit shall become null and void. The council
may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. Vehicle transport deliveries to this site are prohibited unless the site is designed to
accommodate this activity entirely within the property. The unloading of vehicles on the
street or highway right -of -way is prohibited. This condition also applies to the delivery of
parts to this building.
5. The applicant or current owner of this property shall dedicate a cross easement on or
across this site for Sparkle Auto or provide an acceptable alternative across other
properties. This cross easement, or any alternative, shall be subject to the city engineer's
approval.
6. All building- mounted and ground- mounted lights must be down -lit to prevent light spread
beyond the site boundaries. Lighting fixtures must be designed so the lens and bulbs are
not visible from any surrounding homes.
C. Approve the site and landscaping plans date - stamped May 3, 2005 and the building
elevations submitted to the community design review board on May 24, 2005 for the Lexus
Service Center south of Sparkle Auto on the Trout Land development property. Approval is
subject to the following conditions:
1. Repeat this review in two years if the city has not issued a building permit for this project.
2. Comply with all requirements of the city engineer.
3. Before getting a building permit, the applicant shall:
Dedicate a cross easement on or across this site for Sparkle Auto or provide an
acceptable alternative across other properties. This cross easement, or any
alternative, shall be subject to the city engineer's approval.
b. Provide evidence that cross easements have been granted between all effected
property owners for the shared access driveway to the County Road D extension.
c. Meet all requirements of the assistant city engineer's report dated May 6, 2005.
d. Revise the site plan for staff approval providing:
A five -foot pavement setback from the south lot line.
A 20 -foot parking lot setback from the northerly lot line where the site abuts
residential property.
Customer and employee parking spaces that measure at least nine feet wide and
drive aisles that measure at least 24 feet wide. These dimensions may be less for
inventory parking, but drive aisles must be at least 20 feet wide. There must also
be enough handicap - accessible parking spaces provided to meet ADA
requirements for customers and employees. The number and placement of these
spaces shall be determined by staff.
The location and design of a screening enclosure for trash and recyclable
materials, unless such containers are to be kept inside. Trash enclosures must
be compatible with the building in materials and design and must have a 100
percent opaque closeable gate.
e. Revise the landscaping plan for staff approval providing for:
More plantings along the north lot line adjacent to the single dwelling property to
the north. Code requires a six - foot -tall and 80 percent opaque screen here to
buffer the parking lot from this neighbor.
Additional trees along the highway frontage for a tree spacing of 30 feet on center
rather than the 50 -foot spacing proposed.
Three additional trees along the County Road D frontage to create a fuller tree
line. These trees are shown at 30 feet on center. A tighter planting row will help
to buffer the site from the future town homes to the west.
The applicant shall work with staff to enhance the landscaping located on the
south side of the building to ensure an attractive landscape design for future
developments located to the south of the site.
f. Provide engineered plans for any retaining walls that exceed four feet in height. Any
walls over four feet in height must also have a fence on top.
Revise the architectural plans to show the window frames on the building to match
the existing window frames on the Lexus Automobile Dealership building located
across the highway (3000 Highway 61). In addition, the plans must show that all
retaining walls are designed and constructed of materials which are compatible to the
building materials.
h. Have a recorded plat so the subject lot is a legally buildable site.
i. A cash escrow or an irrevocable letter of credit for all required exterior improvements.
The amount shall be 150 percent of the cost of the work.
j. Submit detailed plans for screening the rooftop mechanical units for staff approval.
The plan must attempt to reduce any negative visual impact caused by the units on
the residential property owners to the west. This can be accomplished by combining
the mechanical units or vents, installing the units toward the center of the roof or
some other acceptable method.
4. Obtain the required permit from the Ramsey /Washington Metro Watershed District.
5. Comply with all requirements of the Maplewood Building Official and Fire Marshal.
6. Install lawn irrigation as required by code.
7. Comply with the city's lighting ordinance.
8. Install a stop sign at the driveway intersection at County Road D.
9. Construct the shared - access driveway with pavement and curbing. Escrow may be
accepted in lieu of full completion in consideration of curb cuts that will be needed for the
two southerly sites.
10. If any required work is not done, the city may allow temporary occupancy if:
The city determines that the work is not essential to the public health, safety or
welfare.
The above - required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor shall
complete any unfinished exterior improvements by June 1 if occupancy of the
building is in the fall or winter, or within six weeks of occupancy of the building if
occupancy is in the spring or summer.
11. All work shall follow the approved plans and these conditions. The director of community
development may approve minor changes.
12. The review board noted that the lighting plan is not included in this proposal. A new
lighting plan must be submitted for review bythe community design review board. The
plan must ensure no negative lighting impacts to the residential properties located to the
west by such means as reducing the light pole heights, reducing the number of lights,
using a downcast lighting fixture, etc.
REFERENCE INFORMATION
SITE DESCRIPTION
Site size: Three acres
Existing Use: Undeveloped
SURROUNDING LAND USES
North: Sparkle Auto and single family homes
South: The County Road D Extension, Venburg Tire and Guldens Roadhouse
East: Highway 61
West: The County Road D Extension and future townhomes of Heritage Square 4th Addition
PLANNING
Land Use Plan Designation: M1 (light manufacturing)
Zoning: M1
Criteria for CUP Approval
Section 36- 442(a) states that the city council may grant a CUP subject to the nine standards for
approval noted in the resolution.
APPLICATION DATE
We received the complete application and plans for this proposal on May 3, 2005. State law
requires that the city take action within 60 days of receiving complete applications for a proposal.
City council action is required on this proposal by July 2, 2005.
p:sec4 \trout land autos revision ryan companies 5`05 to
Attachments:
1. Location /Zoning Map
2. Land Use Plan Map
3. Site /Landscaping Plan
4. Building Elevation Reductions
5. Floor Plans
6. Building Profile Cross Section
7. Applicants Conditional Use Permit Justification dated April 11, 2005
8. Applicants CUP and Site Plan Review Narrative dated April 11, 2005
9. Applicants Previous Proposals
10. Report from Chris Cavett and Bill Priebe dated May 6, 2005
11. Letter from Hal Tetzlaff
12. Letter from Ed Trolander
13. Letter from Tony Valento
14. Survey Reply from Robert and Carol Voeller
15. Survey Reply from Joseph and Jane Gerard
16. CUP Resolution
17. Plans date - stamped May 3, 2005 (separate attachments)
Attachment T
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Attachment 7
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RYAN COMPANIES US, INC.
bO South Tenth Sneet, Suite 300
Minneapolis, MN 55403
2012
RYAN
612-462-4C6O [of
612-492-3000 fox
April 1 1, 2005
Mr. Torn Ustrand
City of Maplewood
Community Development
1830 County Road B
Maplewood, MN 55109
sio ItENH1114
Dear Tom:
AN ) 0 9 005
Bloomer Properties views Lot 1, Block I of the Trout Land site as a desirable site for a future
automobile service and parts center. This proposed building and parking facility would serve as an
extension of the existing Lexus of Maplewood dealership located at 3000 1 lighway 61 North.
The location of the proposed site along I fighway 61 is convenient for Lexus ofMapicivood to Shuttle
employees and transport vehicles front one to the other. Site access provided by the new County
Road D construction contributes to the Viability of the site. Tire extreme elevation transition across
the site provides an effective visual buffer from future townhomos west of the site,
Please review a more detailed justification to the City ofiviaplewood's Nine criteria for the proposed
conditional use below.
Criteria for Approval of the below Conditional Uses
Conditional Use Permit for the auto - repair maintenance garage closer than 350 feet to a residential
property line. (Section 44 (8)).
The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's comprehensive plan and Code of Ordinances.
Section 44-511 (13) suggests that a repair shop is a permitted use. except motor
fueling stations or maintenance garage. This suggests that a maintenance garage
"associated with a fuefing station" would be a conditional use, whereas Section 44-
511 (16) lists permitted uses as, "any use that would be similar to any of tire uses in
subsections (1) through (15) of this section, if it is not noxious or hazardous. " Since
an Auto Dealership is a permitted use in the MI district, this Suggests that a parts
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and maintenance garage that is "associated with an automotive dealership "codld be
interpreted as a permitted use,
The primary factor making this use a conditions) use is the proximity to residential
zoned property. Given the extreme elevation difference that exists between these
two land uses (illustrated in the attached plans), the buffer between these two uses is
very effective. Furthermore, townhome developments are often preferred land uses
where land uses transition from single-family residence to commerciallindustriat land
uses, Lastly, the lownhomes are within the same plat and the developer of the
townhornes is aware of the proposed automobile dealership land use.
Bloomer Properties is a high end auto dealer that would construct an attractive
dealership specifically established to service high-end vehicles. This use clearly falls
within the spirit of the ordinance,
2. The use would not change the existing or gJanned character of the surrounding area.
The proposed use is consistent with the surrounding area. Other similar automobile
uses are located along the Highway 61 corridor.
I The use would not depreciate property values.
Because of the sever grade change from the future residential pad elevations and
the anticipated building locations and elevations on lot I & 2. The visibility of the
proposed dcallorships will be wall screened, Landscaping will also provide additional
screening, and site fighting will be below the sight-lines from future residences, and
will be accomplish ad with do wncas t, cut -off lenses to minimize glare. The b uilding
will be an attractive structure and the second story of the facility will provide
additional screening. In summary, this land-use will not depreciate property values,
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing, of cause a nuisance
to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes,
water or air pollution, drainage water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
No public address systems will be used. The grade transition will provide an
excellent sound buffer of the auto service activities from the future townhomes to the
west. Traffic trip generation from this typo of facilities would also be relatively low.
Auto maintenance performed on site will t onmarry consist of rou fin a main ran an ca on
vehicles that are purchased from the dealer and will be completed in dealer
maintenance garage. and 911 maintenance activities will be conducted with overhead
doors closed
5. The use would generate only minimal vehicular traffic on local streets and would not create
traffic congestion or unsafe access on existing or proposed streets.
M
RYAN COMPANIES tJ,;, INC.
!Jo South Tenth Simet, Suite,'W
Minneapolis, MN
2012
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MAN
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The peanifled site use for those lots allows several operations that Gvould create a
larger traffic demand than an auto dealership. The hours of operation would also he
less than several of the uses permitted in the M I an d the associated SC (M) district.
3. The use Would be served by adequate public facilities and services, including streets, police
and fire protection, drainage structures, water and sewer systems, schools and parks.
The site is currently stubbed for sanitary and water service from County Road D, The
existing storm sewer pond to the north has been sized to handle runoff from this site.
The site plan provides adequate circulation for emergency vehicles, including fire
truck routing.
7. The use would not create excessive additional costs for public facilities or services.
The proposed development will not require any public improvements. Existing
infrastructure will adequately serve the site, including recently constructed County
Road D. All on-site improvements will be performed by the developer.
8. The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
The site is presently mass graded avith no established turf. This project will propose
landscaping meeting city ordinance that will help re-establish natural features into the
development,
9. The use would cause minimal adverse environmental effects.
Stormwater runoff will be routed to a detention pond that will provide water quality
treatment, any fluids coliecled from automobile maintenance avould be properly
disposed of
IM
Attachment 8
April 1 1. 2005
Tom F,kstrrnd
Planning Department
City of Maplewood
1830 fast County Road 13
Maplewood, iNIlxr 55109
RE: Conditional Use Permit and Site ,Plan Review for Automobile Related Uses on Lot 1,
r r
Dear Toni:
The attached submittal is a re- submittal ofan earlier application submitted on Jan. 24, 2005 for
Lots I and 2, Bloek 1, of the Trout Land plat. The earlier submittal was reviewed by City staff
and went before Planning Commission and City Council in March 2005.
During this review process, it became apparcnt that the City Council would generally support the
proposed automobile - related uses on the Treat Land property. it also became clear that the City
did not support the site plan that w; s presentee( at the time, and the Council was not comfortable
issuing conditional use permits for the uses without a rekised sitepdan,
Bloomer Pi opertics and Ryan Companies reviewed the original application and mach several
revisions based on the feedback received from staff and from City officials. 'I lie differences
between the two applications are itemized below:
'I fie Jan. 24, 2005 application proposed two deal orships. At the tune, Bloomer Ptopeitics
intended to move used Car operation fron'i thClY existing Leads tacllity to the nce frout
hand site, Jlip application dud not specify which of "two (or both) dealerships would be
salting used cars. It also did not slacciiy which of the two dealerships would provide on-
site vehicle service.
We have revised our application to propose construction on Lot I only, with the
exception of an access drive (within a proposed access easement), through Lot 2. The
proposed construction would provide utitity snubs and two accesses to Lot 2 teaviug ,Lot 2
open for unspecified future development subject to standard MI zoning restrictions.
2. Bloomer properties has also reconsidered their change in operations at the existing
facility, and is now proposing to relocate service operations from the existing Lexus
dealership at the Trout Land sits, and leave the used car sales on the existing site. The
8 CAI 11ROJP(IyL[XUS- y1VLt"GOR CCkRCSPC% q P : ",[ ON _ _ _ IND 4 -11 tt -W L 19
April 13, 2005
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Itark4ng lot at the new Trout Land site will Lae used for employee p trkin , loaner cars,
ncwhtsed car inventory, and for parking of vehicles waiting for service.
No transports deliver vehicles to the Trout Land site. All deliveries by transpoil will be
to the existutg site. Cars would be driven from the existing site to tltc new site. Bloomer
Properties would agree to have this lister[ as a condition ohapproval.
Service customers would drive to the existing dealership. Le.xus of ,M amewood
employees would drive the customers' vehicles .across the highway to the new service.
ccute.r. If needed, the oamloyoe mill return whir moaner vehicle for the customer.
OffiC VISC, the ear Would sinapty he retrtrtred to the existing dealership when the service
work was complete.
5. The original application proposed bvo simho -story buildings, flus design left the rooftop
of the building partially in view from the adjacent future residences to the west, At the
suggestion of staff, we have revised the proposed building plan to add a second story onto
the west side of the building.
The second story of the building will include parts/service offices and parts storage. An
Upper parking lot is provided off of County Road D to serve the upper story farts
deliveries are matte to the upper -story by single -axle trucks, The new site plan provides a
hammer -head for these vehicles to turn around within the site before exiting.
It is OUr understanding that the Trout Land plat has not yet been filed. f lie placement of
the proposed building in the new location encroaches on the building setback from the tot
hndbetween Lots 1 and 1 1n icsponsc, we would like to reclucst a re -plat. 'Phis action
would increase the size of Lot I and would callow the proposed building to conform to the
50-foot interior building setback requirement.
Please note that that new site plan has designed so that the auto service operations would provide
the least impact on the Surrounding residential properties as possible, The ovencc,ad doors are Sail
oriented north south and are at an elevation over twenty feet below County Road D.
I he addition of the second story has also reducad the concern overscreeninc of dtc building
rooftop. We have taken advantage of this fact by proposing landscaping that is more
aesthetically pleasing than the previous conifer m'es'l5 -fleet on ccntvr.
Wo have also supplcnrentcd our earlier submittal with a Utility Plan, Landscape Plan, Lighting
Plait, as well as all (Vclaiteclural Fluor Plan and Building Elevations. W' . expect that these new
plans, along with the rovisc Site Plan and Grading Plan, should provide the inftarntatiaua that Was
lacking in our earlier submittal.
R U4LP3f , I'I M S. U> N L%WOM COXRL COlINE ( (A :ON ,7 . 0' T I KS RA',D -4.0 - 20
April 13, 2005
Pa' =e 3)
'rheresult ofthc changes simtmarized above is a far more simplified application. Instead of
requesting two conditional uses and two variances for each of the two lots, our application is
now for a Site Plan Review, Conditional Use Perinit for Lot I only, and a Re -Plat of the Trout
Land Site.
The fees for these requests are summarized below:
Conditional Use Permit: for the auto repair maintenance 510119.00
garage (Section 44 -512 (8)).
Site Pion Review: 5702.00
Re -Plat 5391.00
Total $2,20100
The former application has requested eight total actions requiring a fee of S7r)04.00. 'We request
the City to apply the fund previously submitted towards the three requests listed above.
yVc also acknowledge the statement made by the Planning Commission and Council that they
would require that they see this application again before staff issues a building permit. We are
hopeful that the inclusion of these additional materials, and the request for a Site Plan review,
Would eliminate the need to coine-back before the Planning Commission and City Comicil during
that later stage of the project.
Again, we appreciate yourpatience in working through this application with us over the past
several months. Thank you also for talking the tune to meet with Jim Kcllison (current land
owner), Steve Bloomer of Bloomet properties (potential land purchaser); and Ryan Companies
(ge.ncral contractor) to discuss possible land use options for Troia Land site.
If you have any questions about this application, please contact Briar? Teeters, Ryan Companies
project manager at (612) 492-4397, or tie at (612) 492 - 4498.
Sincerely,
Lee Koppy, P.F.:
Project Engineer
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Ryan Companies has proposed uo automobile related building ou the Trout Land property
between Highway 6l and the new County Road [). The new County Road D project and
related drainage systems were designed tn accommodate such ause.
Since the firup|uo/nvicv, the applicant has revised the plans usi u two-story building
design tucked into the hillside tx retain much 0Y the slope. The current plan isxu
improvement 0n the original plan. Thi design has changed ourihvvorb requirements and
reduced retaining wall construction Based on the applicant's latest submittal, there would be
a two story building, however they have not proposed an upper level access to County Rd D
Though, it makes sense to separate the different uses Vo County Road 1) this plan does
do, however it also seems like a unique opportunity has been missed Clearly, to accomplish
an upper access to County Road D, the site would need to be much higher than shown oil the
current plan because of the large difference in elevation between County Road D and T
O[. Although i1 has been reported that this site has »o excess Vf material, i\is likely that
raising the site the extent that would bu necessary, would actually require u large amount nf
fill at this point, as well as a large amount of retaining walls on the County Road D frontage
The build and elevations in the current plan should provide a reasonable screen o{the
proposed lower uu1m/om<iveuses from the proposed town hm/ney and existing single-family
homes west u{ County Road I).
Due b»alu1e-/e8W6Outtalof revised plans, staff bad a limited amount oftime tn review plans.
The below comments are not 1nbe implied uaa final revi rather they are comments Vf�
issues or concerns that should bc addressed prior 1orevising the plans for fina|submittal. It
iu strongly recommended that the applicant and/or their engineer meet with city staff io
review any revisions prior to submittal of revised plans.
Comments:
'Ifioxuaster u grading permit Covering the entire
Troutland site, and can conceivably continue grading the she, however they are
curren approved to grade the site based on the grading plan submitted by Passe
Engineering and Trout Land LLC Due tV the additional grading proposed for this site
beyond what was planned by the master developer, the current applicant will be
required to obtain an additional or revised grading permit.
NOTE: Currently the grading on the west edge of this site, (east side of County Road
D), has extended too far into the roadway embankment resulting in steeper than 3:1
slopes as shown oo the plans and a shortage F embankment material |osupport the
County Read D east boulevard, The grading shall be corrected torestore the ):>slopes
east of County Road D. Proper erosion control and seeding shall be utilized to protect
these slopes.
2. Phasing of the site development, although implied (Lots 2 and 3 do not propose
structures at this time) is not clear. There is a "Temporary" sedimentation basin on Lot
2, however there is no indication of how runoff will drain to or from the tamp. basin or
how outflows will be managed to protect from erosion. Please describe the phasing and
phased erosion control in more detail in the plans.
I Retaining walls 4.0-feet high or higher require submittal of a certified engineered plan
to the building department for a building permit. The location of the retaining wall at
the SW corner does not seem compatible with adjacent property and cannot be
constructed without encroaching into the adjacent property. Please address this
situation in the revised plans.
4. The current proposal has considerably changed the layout and circulation of the site.
The proposed transport circulation route previously proposed has been eliminated. The
letter accompanying the CAJ.P, application, addressed to Torn Ekstrand and dated April
11,2005, states under item two (2) that there will be no transport deliveries. The
application letter further states in item three (3) that an upper parking lot with a
hammer-head would provide an area to turn around for single -axle truck deliveries to
the upper story parts stora and offices. The plan shows no lot. Please verify that the
parking lot and stalls as shown will provide the turning radius required for these trucks
if deliveries are to be made via the single entrance.
5 'The city's plans for County Road D are complete and construction on the roadway has
begun. Anv impacts to the drive entrance or median islands on Co. M D must be
determined before construction begins. Based on the current nl, 'le drive entrance
and medians will be revised on the city's plan to eliminate any access offofCounvy
Road D.
6, The site will require permits from the watershed district, (RWMWD) and the MPCA.
7, As part of agreements and conditions of MnDOT's review and approval of the
Improvements along T_11. 61, County Road D and the Trout Land Development, the
City and Sparkle Auto have agreed with MnDOT that the Sparkle property will release
their rights to access TH 61 when their current use / ownership of the property ceases to
exist. A cross casement would exist either on, or across properties in the Trout Land
Development unless other acceptable alternatives were provided across other
properties. Granting of future cross easements shall be a condition of the Conditional
Use Permit.
-1 . lie storm water management of the Trout Land Development has been addressed with
the regional drainage system and pond. NOTE: However, Pre-Treatment storm sewer
structures shall be required for all sites draining into the city storm sewer system. The
pre-treatment structures shall be designed and sized to remove trash and debris and
70% of suspended solids from the tributary area. A separate pre - treatment structure
shall be installed for each Lot at a point where flow from that site enters the down
M1
stream system- In the case of Lot 1, the pre-treatment structure Would be downstream
of C B/M H 4,
Nate: As part of the city's compliance with the EPA's phase 11 - NPDES Storm water
requirements, it is anticipated that within the next few years, the city will address elicit
discharge "hot- spots' ", with an ordinance that will require storm water pre-treatillent
Structures at hot spots like automotive uses, filling stations, etc. that also provide fuel
and oil separators and skimmers. A future ordinance will likely provide existing;
properties a 5 -year grace period to meet compliance. There is little direction at this
time, however the applicant is strongly encouraged to consider this future condition and
either design for it now or design to accommodate for it in the future.
The property owner shall enter into a maintenance agreement with the City of
Maplewood to ensure the maintenance of the pre-treatment structure.
Misc. Review Comments:
Sheet C2
I. Handicap stall paint should be blue and white as per ADA standards. Show where the
handicapped stalls will be located. The parking stall dimensions as shown should be revised
to meet the minimum requirements — check with the Community Development department
for the stall size options as well as the number of stalls required.
Sheet C3
1. Provide structural and soils details for all proposed retaining walls over 4-feet tall.
2. Correct the storm sewer information to coincide with the plan. (For example, the
information indicates both 24" and 36" pipes from STMII I to STMH 0 and there is no
information shown for the short stubs west of STIME I and northwest of STMt14 2. Are
there details of roof drain connections to 12" and 15" RCP as proposed?)
3. Provide for long-term sediment retrieval as described above, as well as short-term
during construction. What types of inlet protection devices will be used and how wilt
they be maintained? A second PVC standpipe, west out of STMIl 2 should be designed
for the overflow from the temporary sedimentation basin on Lot 2 cast of the site access
road. Sediment retrieval shall be aggressively pursued until after the site has completely
revegetated. As the site permit holder, this process should continue as both Lots I and 2
develop.
Sheet C4
I. The utility plan will need to be reviewed by the Saint Paul Regional Water Services for
revisions such as the requirement of class 53 for 6" DIP, not class 52 as shown.
2. The sanitary sewer stub to Lot 3 is shown as 6" PVC. Is this as desired or should it be
revised to an 8" main stub) The sanitary sewer plan should be constructed in
accordance with local standards. Access to Maplewood's Engineering Standards,
Specifications, Detail Plates (Sheet C6), etc. is available via our website at
ww-w. ci. inaplewood.mmus
M
Attachment 11
Tom Ekstrand
From:
Hal Tetz1aff [htetzlaf@ties2.net]
Sent:
Tuesday, January 25, 2005 7:48 PM
To:
Tom Ekstrand
Subject:
Auto dealership development
Tom
1
live at 1260 HIgaridge Court East. The following are my comments about the le �e.r tcu
3en to t in regard zo the develcoment propo3al dated is.11.
21, 75 Eon I_?Ic p-�pertv between highway 61 and the ntw Count% Rd D west o 61:
i. feep the structures as close to H_'ghway 61 as possible because:
a. that I's in keshi-q ait the oth _ dealerships in this area,
b. _'t keeos traffic and related noise and 1iahts, including the off- loading of now
vehicles awav from the r&sidentlal area as -far as
nossiblc.
ocrose uiv_ this varianCe since there clearly is an al�er-ative and T think tils
rarlicular building code exists to protect the residents,
3. I am s,r _here are good reasons for qrantiwq bulldArq code varianccs 5�sl
there are no alternatives, but this tines not seem to be one of them.
4, Fioallv, T have a rajor concern about l pollution. For eximpLe, since so ma y
--- '-aw veen
removed due to the 1 4 - nt of Country Road D, the
Spark- -sod Car for west of Highway 61 provide a bright beacon of Light a-- the wa✓ -o
.owahouses .long Highridga Cour , I hope every effort will "e made to Have the -IiQnts
Hal - -tziaff
M
Attdchrnent 12
From: EdTiola^de,[nnailto:etnpiaoder(cumimd$pring.cu'M]
Sent. Friday, January I8/
To. Tom Ekstrand
Subject. Fw: Auto Dealership
--- Original I'viessmge--
Frwnm�Ed�Tfoilande[
/w:
Sent: Friday, January 2&,28Q57:42Pki
Subject: Auto Dealership
Tom
A couple of pVjotmshould be made tu the planning commission that are very important.
1.8wwinwmvos generate noise and even though 0'eyCakmroaasu,esthayoamnmtdormmcNubem|so|meno[*m. Auto
repair shops are some mt the woostwlth their air operated equ(prnept.cafwash facilrties,movement of inventory
and the continual delivery of cars via over the road trucks. I think the planning commission should turn down the
request for mvariance.
3�|wrn also concerned about the lighting. They say that the lighting that will not interfere with the neighbors,but
how much m[ the lighting will bV reflected bmokto the surrounding residential poopuchew?VVenQoudyhave
problems witrt lighting reflecting Into our forne firom Klein Volvo and Crystal
J. | notice that the pfan calls for planting 0ft trees to the west o[ the property line msustr*am.buwwuer because u(
the elevation these Aft trees would be so low as to not effectively block the view of the properties, These trees
must h*at least double what the developer 9mwVsmmin order todowhat they are supposed tmdo
Thanks for your consideration and please—do not recommend a variance and do recommend better screening,
EdTrwmodwr
|25GFti0hidg*Ch.
*51-494-3704
jam.28'2885
l�3 LC(05
27
Attachment 13
RITINOMMM
Toni,• V,i,ent:c
Director, Tax
'ie St
13uv Services, Inc.
So�]
Rlc" fie _d, M 55423
.,,,
P-e: 612 -i9 --9?7Q-
tcny.va"e-ro''hesrhuy.com
F rom: Valonr T cnv
Sent: Sund&y, January 34, 2005 1,:51 eM
- 0: 'tom.ek6
5ubiect: Gninion in response to vour January 21, 2',C letter rec n C
developmen proconal. - aut=ctive dealersnip an.a pre-owned car s lot
north o Ven'--urg Tire on the west side of highway 6-'
Hi 7om - this emai s in resconse to your jar. 2!, _ - tt - ,
re develc=er' Poorosal - automotive dea' and p .a car
sales '-of north of Venb T on the west side cf highway 61. To put
4 - - b I f.e carci t he imnact hi -I'
a nUrS � 1 M irV _ C 0 n c . n on a _ oroocS
development would have on th qu, : ty o life for my fami__ and
neighbors, particularly 4 n light o a mee.ring with Town & Country Tloo•a.S
representatives on Monday, January 24, 2005. My family and I 1�ve an
Duluth Street @ 2973 Duluth.
I jndcrstcc; frot dlsc•ussions ,Y' rocresen of the City of
Maplewood that county Road D was bring re routed in order to alleviate
. _e congestion caused by the currer County Road D �unc'_ with h4g'�wav
beinq so close to the j of 694 end highway 6 � then
rne City want to encourage commercial developmert that would further
contribute to congestion by having even more car dealershios along
richway 61 than we have rodev? Furthermcre, I've noticed r•afflc `Ccrl
r�.c Tovota deaiersh-p tnrougb our neighborhood which ocr'ne-6 Me terrLinty
considering the invasion of out pri and the threat to - 're sa'a.ly of
our children. More car dealershics alongs-'a'c our 1 1. hood wo--
neighr,or -a
only increase the perential for more traffic thrcugn our. neighborhood.
Couple this with the antic_ cro from Town & Co ntry Homes
(discussed a' the January 24, 2005 meeting; to build condominiums in the
�ar
- - - the proposed,
R3 zone that Cs between cu ne and
deale-ships. "Condom_iniums", nor "town humus" an re�e-enc-ad in dour
J anuary
21, 2035 letter. While Town & - ounrry Homes does appear to
h•iLd a quality product (I've toured their models 'n the Heritage Square
once ' --- ent 'lust to the west of Maolewood Mall), I'm concerned about
their D-an to dropose a development o' 92 condos in. 6 culldings fanging
from 12 to 2C dandos per building. That 'a not a town home developo%enL.
I'm concerned about the in ghat $250,0 vorusos will have on t
market values of the homes in our neighborhood that range from $_
M
and up, Furchermcfe I'm concerned about the impact that having 2 car
dealerships within 161 & 169 feet of these condos wiLl have on the
market value of these condos. Requesting a variance from 350 foot to
167 & 169 test seems ridiculous to me - it's like asking toL a mile when
you know they'd give you an inch.
i'm concerned chat the City of Maplewood is entertaining develonmenr
proposals that are coo big for this little parcel of land that has been
opened up for aQvolopment by the re-routing of County Road D. The City
owed, to look o4n for all of its residents izcludinn those in our
neLghborhooa. 1 plan to be very active and vocal in this orocess
feel we neea to be considering the significant impact these proposed
developments could have on our family-oriented neighborhood and our
financial well-being.
Thanks for lisoenin7 Tom,
Tony Valento
Directon, Tay
Best Puy Enterprise Services, !no.
7601 Penn Avenue South 07-352)
4 - t e di. , F 5 121
.hone: 612-291-9208
Well: 651-983-1814
Fax: 952-430-6392
cony.valcnoo@bestboy.com
MW
i need your opinion to help me prepare a recommendation to the planning commission and city
councii. Please write your opinion and comments below and return this getter, and any
attachments on which you have written comments, by January 31, 2005.
&4 .... . y f'..
OFFICE OF . ....- o. 6311-249-23 1Y
CITY 01� .. r 1810 Cou E 551 09
JAN ? 6 2005
January 21, 2 005
---- -------- - ' ___ r
council. please write your opinion and comments below and return this letter, and any
2ttachments on which you have written comments, by January 31, 2005.
MAE
OFFICE OF COMMUNITY DEVELOPMENT I 651 - 249-2300 FAX: 651
CITY OF MAPLE WOOD 1830 COUNTY ROAD 6 EAST MAPLEWOOD, MN 55109
31
i have no comments:
WHEREAS, Brian Teeters, mf the Ryan Companies, applied for a conditional use permit
fw/anauiwrnmbUe- repmirgaumge.
WHEREAS, this permit applies tn property |woated between Highway 61 and the future
County Road 0 Extension- The legal description is:
33
DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
MONDAY, MAY 16, 2005
V. PUBLIC HEARING
c. Trout Land Auto Dealerships (Highway 61 and New Country Road D) CUP (7:34 -8:23
P.M.)
Mr. Ekstrand said Brian Teeters, of the Ryan Companies, is proposing to develop the northerly
commercial lot of the Trout Land Development on the west side of Highway 61 south of Sparkle
Auto. Previously Mr. Teeters submitted a proposal for this property along with the abutting lot to
the south, to be developed with automotive uses by Lexus of Maplewood. During the previous
review, the city council tabled action so the applicant could make revisions to their plans and to be
more specific with their proposal since there were some uncertainties with the previous proposals.
This current proposal sets aside the southerly site for future development and focuses on the
northerly site only.
The applicant is proposing the following for this property:
Automotive repair.
Parts storage and sales.
Parking for employees and service customers, loaner cars and new /used car inventory.
This site would not be for vehicle sales or vehicle delivery by large transports. Transport trucks
would drop off cars at the existing Lexus of Maplewood dealership across Highway 61.
Employees would drive cars from the current location across the street to be stored at the
proposed site.
Commissioner Trippler asked staff why the planning commission has received at least three
different plans regarding how this site would look.
Mr. Ekstrand said the three plans are similar but there are differences among them and said
maybe the applicant could address this matter.
Commissioner Trippler asked if the parking lot shown on the plan on page 11 was supposed to be
removed?
Mr. Ekstrand said after the applicant submitted the proposal they revised the plans eliminating the
parking lot on the street side of the new County Road D. Mr. Ekstrand mistakenly included an
older plan in the packet and apologized for the inconvenience.
Commissioner Trippler asked what McMahon B was?
Mr. Ekstrand said McMahon B is a lot that Sparkle Auto has been using for many years which is
beyond Sparkle Auto's property lot line. When the plat for Trout Land was created, McMahon B
was severed out of the property, which the Master Developer intended to be deeded to Sparkle
Auto since they had been using the McMahon for so many years.
Commissioner Trippler said he read something in a letter from a Maplewood resident that there
was supposed to be a 350 -foot setback and he asked if that was correct?
Planning Commission -2-
Minutes of 05 -16 -05
Mr. Ekstrand said there isn't a 350 -foot setback required for this proposal. As part of the
developers' agreement, the city council allowed a lesser setback for the auto facilities to the
proposed town homes. However, the applicant has to meet a 350 -foot setback from the existing
residential homes.
Commissioner Trippler said while visiting the site around 2:00 p.m. this afternoon he happened to
drive by Venburg Tire. He remembered when the planning commission heard the application
regarding Venburg Tire the neighbors were concerned about the potential noise problems coming
from the service doors. He specifically remembers the applicant stated the large service doors
would remain closed at all times so noise wouldn't be an issue. He said six out of the nine service
doors were either three - quarters of the way open or completely open and service was ongoing in
all of the bays. There wasn't a lot of noise coming from the doors being open but the residents
that sent letters of opposition for this development are concerned about the potential for noise as
they were with Venburg Tire. The biggest difference is Lexus is proposing to 36 service bays. If
the city is not enforcing the rule to keep the service doors closed at Venburg Tire how would the
city ensure the service doors would be closed at the Lexus Dealership.
Mr. Ekstrand said he would research the conditions of approval for Venburg Tire but he
remembers the noise concern. The doors should remain closed and that condition should be
enforced accordingly, however he would do some further checking. The Lexus dealership has
proposed to have two service doors, one for entering and one for exiting. Because of this he does
not see the same concern compared to the scenario for Venburg Tire who has nine service doors.
Commissioner Trippler said on page 5, condition number 4., the applicant stated there wouldn't be
large transports delivering vehicles or parts to this site and that they would be delivered to the
existing site and employees would be driving the vehicles and parts over to the new site. But the
way condition number four reads a resident could raise a legal issue with that condition because
this could be misinterpreted.
Chairperson Fischer said she read this to mean you can deliver cars or parts on the site as long
as you are not blocking the roadway.
Commissioner Trippler said somebody could read the condition that vehicle transport deliveries
are prohibited unless the design can accommodate this and bring this to court. He understands
the intent of the statement but wishes there was a way to state it clearer.
Mr. Ekstrand said he thought it was clearly stated but he's happy to entertain suggestions.
Staff and commissioners came to an agreement to insert the word and after the word property,
remove the period and change the capital T in The into a lower case t.
Commissioner Yarwood asked why the condition was added if the Lexus Dealership has already
said they would unload vehicles across the street at their main location? Unloading vehicles can
be noisy and being this close to residential he thinks the vehicles should continue to be unloaded
at the current Lexus Dealership site.
Planning Commission -3-
Minutes of 05 -16 -05
Mr. Ekstrand said historically the problem has been that dealerships have said vehicles would be
unloaded in their parking lot but then the transport trucks unload vehicles on the highway which
takes up a driving lane and becomes hazardous. He wanted to give Lexus the opportunity to
deliver cars and parts to the site if they were to provide adequate space on site. That would solve
the problem the city encounters and helps Lexus with the function of their business.
Commissioner Yarwood said his concern is the unloading of vehicles is done across the street at
the current Lexus building and the possibility of allowing noise issues to occur at the vehicle
maintenance area is a condition he doesn't feel necessary to add since it can be done across the
street.
Mr. Ekstrand said that may be fine with Lexus as well and they can address that when they have
the opportunity to speak.
Commissioner Desai said he is not so concerned about possible noise at the site. If vehicle
unloading is allowed at the proposed site it would eliminate the problem of unloading on the
highway causing traffic hazards.
Commissioner Yarwood agreed the transport unloading on Highway 61 continues to be a
problem. He is just concerned about the proposed town homes that would be so close to the
proposed Lexus site and the possibility of noise the homeowners may have to contend with.
Commissioner Desai said he understands CommissionerYarwood's issue but the people buying
into those proposed town homes will be aware of the surrounding businesses when they buy one
of those units, so for that reason he is not against the unloading of vehicles and parts on the new
site.
Commissioner Desai said he is still concerned about condition number 5, on page 5, regarding the
cross easement on this site for Sparkle Auto. He asked if that issue would be brought back to the
city to be resolved when the time comes?
Mr. Ekstrand said the City Engineer, Jim Kellison of Kelco Properties, Ryan Companies, and
Bloomer Properties have been working on the dedication of 12'/2 feet of easement across the
northerly portion of the property off of the Lexus site. There would be a matching 12'/2 feet
dedicated north of the abutting property and that is how cars would get from Sparkle Auto over to
County Road D. There are also some grading issues to be worked out.
Mr. Chris Cavett, Assistant City Engineer, addressed the commission. The city is trying to leave
as many options open as possible and not shut the door completely on alternate access points.
It's very likely that in the future MnDot will eliminate the right of way access onto Highway 61 to
the Sparkle Auto property. As the other properties are developed the city will be looking at these
access issues at that time. The reality is, there will probably be a better access point elsewhere
but the city doesn't want to shut the door for another point of access.
Commissioner Desai asked if Sparkle Auto was okay with this plan?
Planning Commission -4-
Minutes of 05 -16 -05
Mr. Cavett said MnDot has the ability to shut access points off at any time but because of the
improvements along Highway 61 MnDot is trying to eliminate access points. Sparkle Auto is
aware of discussions and this area could be part of a redevelopment some time in the future.
More than likely changing access points would include other properties when redevelopment or
new development occurs.
Commissioner Desai asked if there was a difference in the width of the customer parking spaces
verses employee parking spaces?
Mr. Ekstrand said the parking spaces are not yet shown as different widths but staff wants to see
those spaces properly marked on the site plan along with the properwidth. Lexus is also required
to have enough handicapped parking spaces for customer and employee parking.
Commissioner Desai asked how Lexus would move cars from one site to the other? If there would
be any traffic concerns or if there had been a traffic study done?
Mr. Cavett described the traffic pattern on the map showing how cars would exit the Lexus site
with a right turn out only, enter into the new vehicle maintenance site and return back to the
existing Lexus site.
Commissioner Desai asked if the customers would know which way to drive in and out of the
Lexus dealership?
Commissioner Trippler said the staff report states customers would drive to the current Lexus
dealership and an employee would drive the car across the street to the vehicle maintenance site
eliminating the need for the customer to drive to the new vehicle maintenance site. Commissioner
Trippler said on page 2 of the staff report, under Design plans, it states that the shared drive
would serve a proposed multi- tenant retail /office building at the intersection of New County Road
D and Highway 61 as well as the future automotive site south of the subject property. He asked
staff if the planning commission has seen the proposed multi- tenant retail /office building plans
yet?
Mr. Ekstrand said the planning commission has not seen plans for this proposed multi- tenant
retail /office building. It just came into the office and Shann Finwall from Community Development
will be reviewing the proposal for the corner property. The Planning Commission would not
review that proposal it would only go to the CDRB. It meets the M -1 zoning so it only has to go
through the Community Design Review Board.
Commissioner Desai asked originally there was a gas station /convenience mart proposed for that
location?
Mr. Ekstrand said that was the previous plan but now it is proposed for the multi- tenant retail office
building.
Chairperson Fischer asked the applicant to address the commission.
Planning Commission -5-
Minutes of 05 -16 -05
Mr. Lee Coppy, Project Engineer, Ryan Companies, 50 South Tenth Street, Suite 300,
Minneapolis, addressed the commission. He thanked Tom Ekstrand and Chris Cavett for their
reporting efforts on this proposal. They have gone through a number of changes for this proposal
on this challenging site. Mr. Coppy said there may be additional parking spaces they want to
keep at 9 -foot wide due to the amount of traffic and use. Having wider parking spaces also makes
it easier to get in and out of the vehicles. Mr. Coppy displayed building elevations for the planning
commission even though the Community Design Review Board would be reviewing the building
design. Lexus is fine with the cross easement to the property but would like to seethe specifics
spelled out.
Commissioner Trippler said in reviewing the different plans he didn't notice any fencing around the
site and asked if there were any plans for fencing on the property.
Mr. Coppy said he knows some kind of fencing will be needed for screening along the north side
of the property but as far as any security fencing, he is unaware of fencing requirements.
Mr. Robert Katz, General Manager, Lexus of Maplewood, addressed the commission. He said
currently Lexus of Maplewood doesn't have any fencing around the car lot. Lexus of Maplewood
has been in this location for almost nine years and hasn't had any problems with safety of
vehicles.
Commissioner Desai said the neighbors are concerned about the lighting issue and he asked if
the lighting on the site was going to face the north so the residents would not have issues with
light overflow?
Mr. Coppy said they are going to use a downcast light with a cutoff lense so there would be little to
no light glare. On this particular project the lights are going to be at almost the same level as
County Road D so the residents are going to be looking down onto the lights and this would have
a very minimal effect on the residents.
Ms. Mary McMahon, 1290 County Road D E, Maplewood resident, addressed the commission.
She owns the property at the north end of this project and is curious about the cross easement for
Sparkle Auto dealership because in order to have the cross easement they would need a small
portion of her property. She asked when they could discuss the property acquisition for a proper
cross easement?
Mr. Ekstrand said he hasn't been involved in this area of discussion and recommended that
question be answered by engineering.
Mr. Cavett said this leaves some options open but if it is feasible some day that the McMahon
property is developed, then they would work with a future developer. If acquiring a portion of Ms.
McMahon's property would need to happen while Ms. McMahon is still the property owner that
would be something that would be negotiated between her and the property owner.
Chairperson Fischer closed the public hearing portion of the meeting.
Planning Commission -6-
Minutes of 05 -16 -05
Commissioner Ahlness was pleased to hear the applicant offer a resolution regarding the cross
easement because he was uncomfortable with the city asking the applicant to provide the cross
easement but without exact specifications. He believes the city owes the applicant specifics
before this goes to the city council, no matter how the planning commission votes on this matter
so that Lexus can finish the plans for their project.
Chairperson Fischer asked if staff could explain if MnDot were to take away the access point for
Sparkle Auto would MnDot have to compensate the property owner and would they have to
provide another access point?
Mr. Cavett said under the current scenario MnDot could not leave Sparkle Auto landlocked, they
would have to maintain some kind of access. But as the city looks at redevelopment and public
safety they want to eliminate access points and working with this development and future
developments make sense combining access points. There is no clear cut answer but at this time
there is not a clear cut proposal for the corner of that property either.
Commissioner Ahlness said the city is requiring the applicant to provide the cross easement but
not provide them the direction, location or width. It is very problematic for the applicant to come
up with the final plan on how to develop the property without this information and he feels the city
owes the applicant that information before this goes to the city council.
Commissioner Trippler said it would be a good idea to have the cross easement in place but he
does not think it is that large of a problem for the applicant. The applicant is showing 50 more
parking places than what is required. If they need to eliminate 12'/2 feet from the northern parking
lot that would take away four parking spaces and if Lexus needs to give access for the full 20 feet
that may take away another four parking spaces.
Commissioner Trippler moved to approve the revised Trout Land Final Plat revision showing the
relocation of the lot line on the south side of Lot 1, Block 1, Trout Land. Approval is subject to:
1. The relocated lot line being at least five feet south of the proposed parking lot curb edge on
the Lexus Service Center site.
2. The final plat shall be revised for staff's approval.
3. The original final plat conditions dated November 22, 2004.
Commissioner Trippler moved to adopt the resolution approving a conditional use permit for an
automobile service center on Lot 1, Block 1, Trout Land. Approval is based on the findings
required by ordinance and subject to the following conditions:
All construction shall follow the site plan that the city stamped May 3, 2005. The Director of
Community Development may approve minor changes.
2. The proposed construction must be substantially started or the proposed use utilized within on
year of council approval or the permit shall become null and void. The council may extend this
deadline for one year.
3. The city council shall review this permit in one year.
Planning Commission -7-
Minutes of 05 -16 -05
4. Vehicle transport deliveries to this site are prohibited unless the site is designed to
accommodate this activity entirely within the property and the unloading of vehicles on the
street or highway right -of -way is prohibited. This condition also applies to the delivery of parts
to this building.
The applicant or current owner of this property shall dedicate a cross easement on or across
this site for Sparkle Auto or provide an acceptable alternative across other properties. This
cross easement, or any alternative, shall be subject to the city engineer's approval.
6. All building mounted and ground- mounted lights must be down -lit to prevent light spread
beyond the site boundaries. Lighting fixtures must be designed so the lens and bulbs are not
visible from any surrounding homes.
Commissioner Pearson seconded. Ayes — Ahlness, Desai, Fischer, Kaczrowski,
Pearson, Trippler,
Nay - Yarwood
The motion passed.
This item goes to the city council on June 13, 2005.
Mr. Yarwood voted nay was because of the condition allowing the unloading of vehicles on the
property in close proximity to the residential area and he is concerned for the potential noise for
the residents.
Commissioner Ahlness stressed again his concern for the city to give the applicant specific details
regarding the cross easement before going to the city council.
DRAFT
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, MAY 24, 2005
VI. DESIGN REVIEW
a. Lexus Auto Service Center, Northwest Corner of County Road D and Highway 61
Ms. Finwall said the Ryan Companies, on behalf of Bloomer Properties, is proposing to
develop the northerly commercial lot of the Trout Land Development south of Sparkle Auto
with an auto - service center for Lexus of Maplewood. In the staff report it states areas in the
building design that should be improved.
At the May 16, 2005, planning commission meeting, Mr. Lee Coppy, of Ryan Companies,
presented revised building elevations for the proposed building. The primary changes are that
windows and a door were added to the west elevation. Additional EIFS is shown on the north,
south and east elevations as well as the extension of the first -story roof fascia on the north and
south sides. The original elevations and revisions have been included in the staff report for
comparison.
Staff feels the new changes are certainly improvements. Staff is still of the opinion, however,
that more should be done to enhance the building on the westerly elevation for compatibility
with the future townhomes across New County Road D and the remaining three elevations as
well.
Staff's recommendation is that the new architectural design is certainly an improvement, but
more work should be done to further enhance all elevations of the building. Staff still
recommends additional architectural detailing and non -block materials to break up the rather
large facades of concrete block. This building is in a highly visible location and staff feels that
attractive design and materials are imperative. For these reasons staff recommends that the
applicant submit further revisions for approval by the community design review board.
Board member Olson asked which landscaping plan the board should review.
Ms. Finwall said the board should review the landscaping plan in the 8' /2 X 11 plans date -
stamped April 11, 2005.
Chairperson Longrie asked the applicant to address the board.
Brian Teeters, Ryan Companies, 50 South Tenth St., Suite 300, Minneapolis, addressed the
board. Mr. Teeters gave revised building elevations to city staff and to each of the board
members during the May 24, 2005, CDRB meeting. He displayed a color and materials sample
board to refer to.
Board member Olson asked if the lower level windows were decorative or functional?
Mr. Teeters said the windows would be glass block and would allow natural light in but would
not be functional windows.
Community Design Review Board 2
Minutes 5 -24 -2005
Board member Shankar asked if there were two colors of EIFS material?
Mr. Teeters said there is one color of EIFS, unfortunately the colored maps don't represent the
coloring correctly and he apologized for that. The EIFS material is the same color as the
existing EIFS product on the Lexus of Maplewood building.
Board member Ledvina said his concern is because of the grading the roof of the building will
be visible and he is concerned about the visibility of the rooftop units from the street.
Mr. Teeters said they are going to try to minimize the equipment on the rooftop and screen it
with the existing parapet and would be working with city staff to make sure that is done
properly.
Board member Ledvina said he is also concerned about stacks and vents being visible on the
rooftop as well.
Mr. Teeters said they would try to screen anything visible on the rooftop as much as possible.
Board member Ledvina asked if it would be possible to manifold those together into one?
Mr. Teeters said depending on the location it may be possible but there is no guarantee.
Board member Ledvina said the ABRA auto body building on Rice Street sits lower as this
building will be and the rooftop units and venting are visible and unsightly.
Mr. Teeters said because that is an auto body painting facility there are many unsightly vents
and piping on the rooftop that is necessary for that type of business. Lexus will not be painting
cars in this facility.
Chairperson Longrie asked if they had any building material samples to show the board?
Mr. Teeters said no but they did bring a color sample board. He said many of the building
exterior features would be the same as the current Lexus building that the board approved.
Chairperson Longrie said she is trying to get a feel for what the building exterior would look like
and what the actual colors would be.
Mr. Teeters said Lexus has required building standards that they are following.
Board member Olson asked if Lexus would have signs on both sides of the building?
Mr. Teeters said yes if they can remain under the allowable sign square footage allowed by the
city. They are not sure of the exact location of the signs but they could work with city staff on
that.
Board member Ledvina asked if they proposed to use pylon or freestanding signs?
Mr. Teeters said not for this project.
Community Design Review Board 3
Minutes 5 -24 -2005
Board member Ledvina asked if it would be confusing to the Lexus customers having two
buildings so close to each other and not knowing which building to go for service?
Mr. Teeters said the signage would direct customers to the existing Lexus building. There
would be no customer parking at the new facility.
Board member Ledvina asked if there was even a need to have signage on the proposed
Lexus building?
Mr. Teeters said they want signage on the Lexus building and it's also good advertising.
Robert Katz, General Manager, Lexus of Maplewood, addressed the board. Regarding
signage, this is not a public facility for customers to visit the building. There would be parts
brought to this site and it's possible somebody would go to the building to pick up a part.
Otherwise, the parts and vehicles are to go to the existing Lexus building and the employees
would drive the vehicles and parts to the new site.
Board member Shankar asked if the new building would be more of a vehicle maintenance
building?
Mr. Teeters said the building will serve basically as a service operation.
Board member Shankar asked what the hours of operation would be?
Mr. Katz said their current service hours are until 9:00 p.m. and he doesn't anticipate the hours
changing at the new facility.
Board member Shankar asked if there would be administrative offices on the upper level and
what time the lights would shut off?
Mr. Katz said the upper level is for offices and those people typically leave about 5:00 p.m., the
lower level windows would have light showing through the glass block windows.
Board member Ledvina asked what type of materials would be used for the rooftop screening
and how high the parapet wall would be?
Mr. Teeters said they would use some type of metal material or similar building material for the
four foot parapet wall. But they would make sure it looks attractive.
Board member Shankar asked what color window frame they propose to use?
Mr. Teeters said they would use an anodized aluminum frame?
Board member Shankar asked if they would propose matching the window frames with the
existing Lexus building?
Mr. Teeters said more than likely they would match the window frames on the existing Lexus
building.
Community Design Review Board 4
Minutes 5 -24 -2005
Board member Olson asked if the south elevation was the main entrance to the building?
Mr. Teeters said the entrance to the building is on the east.
Chairperson Longrie asked if they could discuss the landscape plan.
Peter McEnery, Landscape Architect, Ryan Companies, 50 South Tenth St., Suite 300,
Minneapolis, addressed the board. He said they are trying to enhance the building with
landscaping to give it more of a residential feel and soften the edges of the building exterior.
Chairperson Longrie said staff has recommended the need for additional landscaping and
trees and she asked how they plan to address that recommendation?
Mr. Teeters said they would work with staff regarding where they would like the additional
landscaping on the site for the better of the community.
Board member Shankar asked who would be using the parking lot?
Mr. Katz said the parking lot would be used to park and store loaner vehicles that Lexus
customers would use while their vehicle is being serviced. They would also use the parking lot
for vehicle overflow from the main Lexus building and the employees would use the parking lot.
There is very little customer parking since this is really not a public facility.
Chairperson Longrie asked what outlot B was going to be used for in the future?
Mr. Teeters said outlot B is owned by Sparkle Auto and is not part of the Lexus property.
Board member Olson asked if expanding the parking stall size and the width of the drive aisles
was going to affect their parking lot calculations?
Mr. Teeters said that should not be an issue.
Board member Shankar asked if there was a large enough radius for garbage trucks or service
trucks to get in and out of the facility?
Mr. Teeters said there is a large enough turning radius for the garbage trucks. At this time
they don't plan to have transport trucks coming to this site, however, should that change in the
future, they would ensure the parking lot would be able to handle the turning radius and space
that is needed.
Chairperson Longrie is concerned about the landscaping for the south elevation. She
wondered how the landscaping would affect the parcel shown as future automotive use and
how the city would ensure that the landscaping is enhanced because the parcel would be
looking at the back of the building.
Mr. Teeters said they are in control of the future automotive use parcel and they would make
sure that the landscaping would look as aesthetically pleasing as possible for the surrounding
area.
Community Design Review Board 5
Minutes 5 -24 -2005
Chairperson Longrie asked what guarantee the city has that the landscaping would take
place?
Mr. Teeters said the future tenant would have a say regarding what type of building they would
like to put on that parcel but they would also have to come before the planning commission
and community design review board just as they did to get this proposal approved.
Chairperson Longrie asked how the city could go back and request additional landscaping in
the future if parcels south of this development were developed?
Mr. Teeters said there is not a lot of room between the two lots to plant additional landscaping
but they would maximize the landscaping possible along that south elevation.
Chairperson Longrie asked if they wanted to discuss the lighting plan for the parking lot?
Mr. Teeters said they are not at that point yet but they could work with city staff regarding the
lighting standards for Maplewood to ensure they are using acceptable lighting.
Mr. Katz said because this is close to residential they have planned to use a down cast light so
the light does not cause light pollution into the residential areas.
Mr. Teeters said one of the benefits of this site is that it is built lower into the ground so that
residents across the street wouldn't have light overflow and would be covered by much of the
building design.
Board member Olson asked if they were proposing to have a retaining wall along outlot B
because of the grading on the site?
Mr. Teeters said yes.
Board member Olson asked what type of product they proposed to use?
Mr. Teeters said it would be a keystone block similar to the earth tone color on the building.
Chairperson Longrie said looking at the variety of trees it appears there are only four conifers
in relation to the deciduous or ornamental trees. She asked if they planned on increasing one
variety of trees over another type of tree?
Mr. McEnery said they were looking to add more trees along the street similar to other trees
along the streets even though each street could have a different tree species on it. When he
does a landscape plan he likes to mix a different variety of trees together in case a disease
wipes out the trees such as Dutch elm disease so you don't loose all the trees on the site.
Chairperson Longrie said she prefers a mixture of trees on the site.
Board member Ledvina likes the changes that have been proposed by the applicant and he
thinks the additional detail for the building elevations are a nice improvement.
Community Design Review Board 6
Minutes 5 -24 -2005
Board member Olson thinks the staff and the applicant have brought more interest to this
structure and this is a nice improvement. Regarding the rooftop units, if the venting and
rooftop equipment were the same color this would help screen the equipment as well.
Board member Shankar said the applicant said the parapet wall is going to be four -foot high
and he asked if it would be acceptable to recommend in the conditions that if there any vents
that exceed the height of the parapet that they be set back 30 feet from the eastern fagade of
the building.
Chairperson Longrie said she knows the applicant is going to get a site line study done which
would achieve what the board is concerned about regarding what rooftop equipment would be
visible.
Board member Shankar said are we concerned about the cars driving down Highway 61 and
seeing the rooftop equipment or the residential homes looking at the rooftop equipment?
Board member Ledvina believes the applicant can work with staff regarding the details for
approval with screening the rooftop equipment.
Chairperson Longrie likes the additional windows, the glass block windows on the lower level,
the residential look of the building, and thinks the need for landscaping should be addressed
on the south. Once the new development is done the city can't go back and ask the applicant
to increase the landscaping. If the landscaping issue is addressed now then the board doesn't
need to be concerned about how the vacant parcel will be affected by the landscaping. The
retaining wall block bordering outlot B should match the color of the building and complement
the building. When the lighting plan and parking lot revisions are complete she would like the
applicant to come back before the CDRB for approval. Screening the rooftop equipment is
very important whether it is from Highway 61 or from the residential area.
Board member Ledvina moved to approve the plans date - stamped May 3, 2005, and the
buildina elevations submitted at the Mav 24. 2005. communitv desian review board meetina for
the Lexus Service Center south of Sparkle Auto on the Trout Land development property.
Approval is subject to the following conditions: (changes to the conditions are underlined
and deletions are stricken.)
Repeat this review in two years if the city has not issued a building permit for this
project.
2. Comply with all requirements of the city engineer.
3. Before getting a building permit, the applicant shall:
a. Dedicate a cross easement on or across this site for Sparkle Auto or provide an
acceptable alternative across other properties. This cross easement, or any
alternative, shall be subject to the city engineer's approval.
b. Provide evidence that cross easements have been granted between all effected
property owners for the shared access driveway to the County road D extension.
Community Design Review Board 7
Minutes 5 -24 -2005
C. Meet all requirements of the assistant city engineer's report dated May 6, 2005.
d. Revise the site plan for staff approval providing:
A five -foot pavement setback from the south lot line.
A 20 -foot parking lot setback from the northerly lot line where the site
abuts residential property.
Customer and employee parking spaces that measure at least nine feet
wide and drive aisles that measure at least 24 feet wide. These
dimensions may be less for inventory parking, but drive aisles must be at
least 20 feet wide. There must also be enough handicap - accessible
parking spaces provided to meet ADA requirements for customers and
employees. The number and placement of these spaces shall be
determined by staff.
The location and design of a screening enclosure for trash and recyclable
materials, unless such containers are to be kept inside. Trash enclosures
must be compatible with the building in materials and design and must
have a 100 percent opaque closeable gate.
e. Revise the landscaping plan for staff approval providing for:
More plantings along the north lot line adjacent to the single dwelling
property to the north. Code requires a six - foot -tall and 80 percent opaque
screen here to buffer the parking lot from this neighbor.
Additional trees along the highway frontage for a tree spacing of 30 feet
on center rather than the 50 -foot spacing proposed.
Three additional trees along the County Road D frontage to create a fuller
tree line. These trees are shown at 30 feet on center. A tighter planting
row will help to buffer the site from the future town homes to the west.
The applicant shall work with staff to enhance the landscaping located on
the south side of the building to ensure an attractive landscape design for
future developments located to the south of the site.
f. Provide engineered plans for any retaining walls that exceed four feet in height.
Any walls over four feet in height must also have a fence on top.
g. Revise the architectural plans to show the window frames on the building match
the existina window frames on the Lexus Automobile Dealership buildina located
• • [Me Mn . . • • • - • Frimmmome
••
Community Design Review Board 8
Minutes 5 -24 -2005
h. Have a recorded plat so the subject lot is a legally buildable site.
i. A cash escrow or an irrevocable letter of credit for all required exterior
improvements. The amount shall be 150 percent of the cost of the work.
j. Submit detail plans for screening the rooftop mechanical units for staff approval.
The plan must attempt to reduce negative visual impacts caused by the units to
the residential property owners located to the west. This can be accomplished
by combining the mechanical units or vents, installing the units toward the center
of the roof, etc.
4. Obtain the required permit from the Ramsey/Washington Metro Watershed District.
5. Comply with all requirements of the Maplewood Building Official and Fire Marshal.
6. Install lawn irrigation as required by code.
7. Comply with the city's lighting ordinance.
8. Install a stop sign at the driveway intersection at County Road D.
9. Construct the shared - access driveway with pavement and curbing. Escrow may be
accepted in lieu of full completion in consideration of curb cuts that will be needed for
the two southerly sites.
10. If any required work is not done, the city may allow temporary occupancy if:
The city determines that the work is not essential to the public health, safety or
welfare.
The above - required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor shall
complete any unfinished exterior improvements by June 1 if occupancy of the
building is in the fall or winter, or within six weeks of occupancy of the building if
occupancy is in the spring or summer.
11. All work shall follow the approved plans and these conditions. The director of
community development may approve minor changes.
12. The lighting plan is not included in this approval. A new lighting plan must be submitted
for review by the community design review board for approval. The plan must ensure
no negative lighting impacts to the residential properties located to the west by such
means as reducing the light pole heights, reducing the number of lights, using a
downcast light fixture, etc.
Chairperson Longrie added a friendly amendment that the parking lot revisions and the lighting
plan come back to the CDRB for approval.
Board member Ledvina recommended that be a separate recommendation.
Community Design Review Board 9
Minutes 5 -24 -2005
Ms. Finwall said Mr. Teeters submitted a lighting plan which was included in the large maps on
page C5 which reflects 5 freestanding lights and 5 wallpack lights. However, Mr. Ekstrand did
not mention that in the staff report.
Mr. Teeters said they have not determined the final plan yet and he asked if they could work
with city staff on the final plan.
Ms. Finwall said the freestanding lights are 25 feet high with a base of three feet making the
lights 28 -feet high. City code allows the height of a freestanding light to be 25 -feet high so the
light pole height needs to be reduced. Staff feels confident that the applicant could work with
city staff to finalize the plan.
Chairperson Longrie said the board wants the applicant to come back to have the parking lot
and lighting plan revisions reviewed for approval.
Board member Shankar recommended the applicant match the lighting for this proposed
location with the lighting at the current Lexus building. He would be agreeable to the applicant
working with city staff on the approval of the lighting plan.
Board member Ledvina and board member Olson agreed that the lighting plan could be
worked out with city staff but since the parking lot revisions have to come back before the
board he is okay with that decision.
Board member Olson seconded Ayes — Ledvina, Longrie, Olson, Shankar
The motion passed.
This item goes to the city council on June 13, 2005.
Agenda Item K2
MEMORANDUM
TO: City Manager
FROM: Ken Roberts, Planner
SUBJECT: Street Easement Vacation and Conditional Use Permit Review
PROJECT: Rolling Hills Manufactured Home Park
LOCATION: Mary Lake Road, west of Century Avenue
DATE: June 7. 2005
INTRODUCTION
Mr. Richard Pearson, the owner of the Rolling Hills Manufactured Home Park, is proposing that the
city vacate an existing street easement. This easement is for Mary Lake Road and crosses the
Rolling Hills property from Century Avenue to the west property line. (Please see the maps on
pages four through six.)
In addition, the conditional use permit (CUP) for this project is due for review. The CUP is for the
first and second additions of the Rolling Hills Manufactured Home Park. The city code requires
CUPS for manufactured home parks.
BACKGROUND
On October 25, 1982, the city approved a conditional use permit (CUP) for the Rolling Hills First
Addition Manufactured Home Park. This is the southern part of the manufactured home park.
On May 11, 1987, the city approved a CUP for the Rolling Hills Second Addition Manufactured
Home Park. This approval was for the northern part of the development.
On October 15, 1987, the city council reviewed the CUP for Rolling Hills First Addition and
scheduled review again in five years.
On June 11, 1990, the city council reviewed the CUP for the Second Addition and scheduled
review again in five years.
On October 26, 1992, the city council reviewed the CUPS for both additions and scheduled review
again in five years.
On October 13, 1997, the city council reviewed the CUPS for both additions and scheduled review
again in five years.
On October 14, 2002, the city council reviewed the CUP for both additions and scheduled review
again in one year.
DISCUSSION
Street Easement Vacation
The city acquired the road in easement in 1965 to build a new street west of Century Avenue.
Maplewood, however, never built the street. Mr. Pearson developed the manufactured home park
in the 1980s and recently discovered that the city still held the rights to the road easement.
Mr. Pearson is requesting the vacation because the city has no need for the existing street. The
city and the adjacent property owners have no plans to build a street in this location. Maplewood
has no plans to develop or use the existing easement for a street and the city does not need it for
any utilities.
However, the engineering department noted that the city needs a legal way to access the city -
owned property (including Jim's Prairie) to the west of the manufactured home park. In trade for
the city vacating the existing easement, city staff is requesting that the property owner grant to the
city an access agreement over the property to allow the city access to the property to the west. The
applicants are proposing to grant the city an easement for ingress and egress purposes over what
is now Ryan Drive between Century Avenue and the west property line of the site. This proposed
easement should be adequate for the city's needs.
Conditional Use Permit Review
Rolling Hills has been completed and in operation for many years. The park is managed and
maintained very well and there have been no complaints associated with the park. However, upon
recent inspection, I noticed some construction materials and miscellaneous items located outside
of the metal storage building on the northwest corner of the park. One of the conditions of approval
for Rolling Hills Manufactured Home Park prohibits exterior storage of equipment (see attached
minutes starting on page 9.)
On May 26, 2005, 1 spoke to Richard Pearson, the owner and operator of Rolling Hills
Manufactured Home Park. He informed me that four new manufactured homeowners are moving
into the park. The construction materials, consisting of aluminum siding and concrete stair blocks,
are for the new manufactured homes. These materials are being stored outside of the metal pole
building on a temporary basis. Mr. Pearson also agreed to clean up the exterior of the storage
building and relocate any additional materials inside the storage building.
COMMISSION ACTION
On May 16, 2005, the planning commission recommended approval of the proposed vacation.
RECOMMENDATIONS
A. Approve the resolution on page seven. This resolution is for the vacation of the unused Mary
Lake Road street easement that is west of Century Avenue. The reasons for the vacation
are as follows:
1. It is in the public interest.
2. The city and the property owners do not need or use the existing parcels for street
purposes.
3. The two properties adjacent to the parcels have adequate street access.
This vacation is subject to the property owner granting to the city an access easement over part
of the property to allow the city ingress and egress between Century Avenue and the city -owned
property to the west of Rolling Hills.
W
B. Review the conditional use permit for the first and second additions of the Rolling Hills
Manufactured Home Park again in five years or sooner if a problem arises or if the owner
proposes a major change to the park.
REFERENCE
Application Date
The city received the complete application and plans for the proposed vacation on April 21, 2005.
State law requires that the city take action within 60 days of receiving complete applications for a
land use proposal. As such, city action is required on this proposal by June 20, 2005.
Vacations
For vacations, Chapter 412.851 of Minnesota State law states that "No such vacation shall be made
unless it appears in the interest of the public to do so..."
Conditional Use Permit Duration
Section 44-11 00(a) states that all CUPS shall be reviewed by the council within one year of the date
of the initial approval, unless such review is waived by the council decision or ordinance. At the one -
year review, the council may specify an indefinite term or specific term not to exceed five (5) years.
P: \sec24 -29 \mary Lake ROW vacation CUP rev - 2005
Attachments:
1. Location Map
2. Area Map
3. Site Survey
4. May 11, 1987 City Council Minutes
5. Vacation Resolution
191
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Attachment 4
Approval is subject to the following conditions:
1. Compliance with state requirements.
There shall be no exterior storage of equipment such as bikes,
hoses, lawnmowers, rakes, etc,
3. Loch lot shall be allowed an exterior storage shed of no more
than 120 square feet. Such shed must be kept in workmanlike repair
and painted.
4. Each lot shall be allowed to have children's play equipment, unless
the developer provides a tot lot adjacent to the community building,
5. Each lot shall be allowed a deck and carport, provided that either
structure shall not be closer than ten feet to any adjacent dwelling.
Carports dviU not be closer titan six feet to a private street and
shall not have walls. On lots along Century Avenue, sheds shall
not be closer than thirty-seven feet to the right-of-way.
6, All mobile homes must be new, skirted and tied down, Skirting
shall extend from the frame of the chassis to the ground, Skirt-
ing must be painted to complement the mobile home.
7. All tie-eowns and foundations must meet the state buildinp, code.
S. The sign regulations for the R-3 district shall apply.
9. The following minimum setbacks shall apply for dwellings:
a. Twenty feet to a private street.
b. Forty-seven feet to the Century Avenue right-of-way,
C. Five Toot side yard setback on the side opposite the
entry.
d. Twenty foot side yard setback on the entry side.
C. ScvCnLy feet to a railroad track.
10, Sales of -nobile homes shall be limited to those owned by park
residents and those sold by the park owner ior placement in the
park.
11. The storm shelter shall be kept free of storage. The shelter
shall be kept open at all times or keys shall be made available
to all residents in a manner to be approved by the Director of
Emergency Services.
12. The City shall not be responsible for maintaining any of the
internal improvements.
13. Water lines shall be flushed at least once a year.
14. pa shall only be permitted on site side of each street.
No potting shall be permitted closer than thirty feet to any
intersection.
15. Adherence to the approved site plan and related conditions.
Any significant change must be approved by the Community Design
Review Board. Minor changes may br. approved by Staff.
Seconded by Councilmembei Anderson, Ayes - all.
Attachment 5
VACATION RESOLUTION
WHEREAS, Mr. Richard N. Pearson and Ms. Jean M. Pearson, the adjacent property
owners, applied to the city for the vacation of the following:
The 80- foot -wide Mary Lake Road street that is west of Century Avenue and that is under
the Rolling Hills Manufactured Home Community described as follows:
The 80- foot -wide street described in document number 1664801 that is west of the west
right -of -way line of Century Avenue as follows:
Parcel No. 1
The North forty (40) feet of the Northeast Quarter (NE' /) of the Southeast Quarter (SE '/)
of Section 24, T. 29, R. 22, according to the United States Government Survey thereof on file and
of record in the office of the Register of Deeds in and for said Ramsey County.
Parcel No. 2
The South forty (40) feet of all that part of the Southeast Quarter (SE '/) of the Northeast
Quarter (NE' /) of Section 24, T. 29, R. 22, lying South of a line drawn from the Southwesterly
corner of said Southeast Quarter (SE '/) of said Northeast Quarter (NE '/) extending thence
Northeasterly in a direct line to a point which is the intersection of the Southerly line of the right of
way of the Chicago, St. Paul, Minneapolis and Omaha Railway with the Westerly line of the
highway running along the East side of said Quarter Section, containing 13.25 acres, more or less
according to the United States Government Survey thereof on file and of record in the office of the
Register of Deeds in and for said Ramsey County.
All in Maplewood, Ramsey County, in Section 24, Township 29, Range 22
WHEREAS, the history of this vacation is as follows:
1. On May 16, 2005, the planning commission held a public hearing about this proposed
vacation. The city staff published a notice in the paper and sent notices to the surrounding
property owners. The planning commission gave everyone at the hearing a chance to speak
and present written statements. The planning commission also considered reports and
recommendations of the city staff. The planning commission recommended that the city
council approve the vacation.
2. On June 13, 2005, the city council reviewed this proposal. The council also considered
reports and recommendations of the city staff and planning commission.
WHEREAS, after the city approves this vacation, the public fee interest in the property will
go to the following described properties:
The Northeast Quarter (NE '/) of the Southeast Quarter (SE '/) of Section 24,
Township 29, Range 22, according to the United States Government Survey thereof
on file and of record in the Ramsey County Recorders Office (PIN 24- 29- 22 -41-
0002).
1.1
That part of the Southeast Quarter (SE '/) of the Northeast Quarter (NE '/) of
Section 24, Township 29, Range 22, lying South of a line drawn from the
Southwesterly corner of said Southeast Quarter (SE '/) of said Northeast Quarter
(NE '/) extending thence Northeasterly in a direct line to a point which is the
intersection of the Southerly line of the right of way of the Chicago, St. Paul,
Minneapolis and Omaha Railway with the Westerly line of the highway running along
the East side of said Quarter Section, according to the United States Government
Survey thereof on file and of record in the Ramsey County Recorders Office. (PIN
24- 29- 22 -14- 0003).
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described
vacation for the following reasons:
It is in the public interest.
The city and the property owners do not need or use the existing Parcel No. 1 or
Parcel No. 2 for street purposes.
The two properties adjacent to Parcel No. 1 and Parcel No. 2 have adequate street
access.
This vacation is subject to the property owner granting to the city an access easement over part
of the property to allow the city ingress and egress between Century Avenue and the city -owned
property to the west of Rolling Hills.
The Maplewood City Council adopted this resolution on June , 2005.
w]
Q:L1; I I
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
MONDAY, MAY 16, 2005
CALL TO ORDER
Chairperson Fischer called the meeting to order at 7:03 p.m.
II. ROLL CALL
Commissioner Eric Ahlness
Present
Vice - Chairperson Tushar Desai
Present
Commissioner Mary Dierich
Absent
Chairperson Lorraine Fischer
Present
Commissioner Michael Grover
Absent
Commissioner Jim Kaczrowski
Present
Commissioner Gary Pearson
Present
Commissioner Dale Trippler
Present
Commissioner Jeremy Yarwood
Present
Staff Present: Tom Ekstrand. Senior Planner
Ken Roberts Planner
Chris Cavett Assistant City Engineer
Lisa Kroll Recording Secretary
V. PUBLIC HEARING
a. Roadway Easement Vacation (Marylake Rd — west of Century Avenue) (7:06 -7:16 p.m.)
Mr. Roberts said Mr. Richard Pearson, the owner of Rolling Hills Manufactured Home Community,
is proposing that the city vacate an existing street easement. This easement is for Mary Lake
Road and crosses the Rolling Hills property from Century Avenue to the west property line.
The city acquired the road in easement in 1965 to build a new street west of Century Avenue.
Maplewood, however, never built the street. Mr. Pearson developed the manufactured home park
in the 1980's and recently discovered that the city still held the rights to the road easement. Mr.
Pearson is requesting the vacation because the city has no need for the existing street. The city
and the adjacent property owners have no plans to build a street in this location. Maplewood has
no plans to develop or use the existing easement for a street and the city does not need it for any
utilities.
However, the engineering department noted that the city needs a legal way to access the city -
owned property (including Jim's Prairie) to the west of the manufactured home park. In trade for
the city vacating the existing easement, city staff is requesting that the property owner grant to the
city an access agreement over the property to allow the city access to the property to the west.
Commissioner Trippler asked if the owner had indicated a willingness to grant the city the access
they are seeking?
IM
Planning Commission -2-
Minutes of 05 -16 -05
Mr. Roberts said he hasn't heard otherwise from Mr. Richard Pearson but that would be a good
question for his attorney, Mr. Gabriel.
Commissioner Yarwood asked what was meant by access to the west, given these are dead end
streets through this property.
Mr. Roberts said the intent is to allow the city to drive city vehicles onto these privately owned
streets to get to the property to the west which may involve driving across the grass or landscaped
areas. Staff doesn't anticipate this happening very often but it gives the city written permission if
need be.
Chairperson Fischer asked the applicant to address the commission.
Mr. Richard Gabriel, Attorney for Richard Pearson, the applicant, addressed the commission.
Regarding the access to the property, it was Richard Pearson's understanding when he
developed the park in the 1980's that Ryan Drive (which is the street to the north of this parcel to
be vacated) was to be used for access purposes. Two additional inches of base were added onto
Ryan Drive because it was expected that city or maintenance vehicles may have to access Jim's
Prairie. Mr. Pearson is willing to grant the city an access easement over Ryan Drive which has
access off of Century Avenue and onto Jim's Prairie. However, Mr. Richard Pearson told Mr.
Gabriel he wasn't aware of a single time the city needed to access the property since the
manufactured home park was developed.
Chairperson Fischer asked if anyone in the audience wanted to speak regarding this item.
Nobody came forward.
Chairperson Fischer closed the public hearing portion of the meeting.
Before making a motion, Commissioner Gary Pearson said he is not related to Richard Pearson
nor does he have any ownership in the Rolling Hills mobile home park. He also said the last time
there was a controlled burn on the city property access was granted by using the railroad tracks.
Commissioner Pearson moved to approve the resolution on page six of the staff report. This
resolution is for the vacation of the unused Mary Lake Road street easement that is west of
Century Avenue. The reasons for the vacation are as follows:
1. It is in the public interest.
2. The city and the property owner do not need or use the existing easement for street purposes.
3. The two properties adjacent to the easement have adequate street access.
This vacation is subject to the property owner granting to the city an access agreement over the
property to allow the city to have access to the city property to the west.
Commissioner Trippler seconded. Ayes — Ahlness, Desai, Fischer, Kaczrowski,
Pearson, Trippler, Yarwood
The motion passed.
11
Planning Commission -3-
Minutes of 05 -16 -05
This item goes to the city council on June 13, 2005.
IN
Agenda Item K3
AGENDA REPORT
DATE: May 21, 2005
TO: Richard Fursman
City Manager
FROM: Sherrie Le
Human Resource Director
SUBJECT: Classification Consultant Budget Request
Over the past several years we have had a number of requests for
reclassification of positions in the clerical series. Usually the request comes from
employees requesting that their position be evaluated and a new classification be
created for them due to changes in their job.
I have conducted classification studies for many City positions since I began
working here due to my background in classification and compensation from my
prior employment. Most of the studies have been for classifications with one to
four incumbents. However, in this case we have 28 positions in 6 classes that all
would have to be compared and contrasted with each other.
We do not have the staffing in Human Resources to complete such a large
project internally. Therefore - with your approval - I requested proposals from
four classification consulting firms. I reviewed the proposals with four guidelines
in mind: process, classification experience with clerical positions, knowledge and
experience with Minnesota suburban cities and, of course, cost.
This project was not anticipated when the 2005 budget was prepared. Therefore
I am requesting up to $5000 from the City reserves to pay for the cost of the
consultant to perform the work.
Agenda Item K4
AGENDA REPORT
DATE: May 18, 2005
TO: Richard Fursman
City Manager
FROM: Sherrie Le
Human Resource Director
SUBJECT: Proposed Settlements — IAFF Local A -22 Dispatchers
I have attached the proposed 2005 -2006 negotiated labor agreements between
the City and IAFF Local A -22 representing the Public Safety Dispatchers. This
settlement is in the process of being ratified by their membership. Approval of
this settlement by the City Council is recommended.
CITY OF MAPLEWOOD
AND
IAFF LOCAL A -22 - DISPATCHERS
CONTRACT NEGOTIATIONS
TENTATIVE SETTLEMENT
June 1, 2005
Wages and Duration: Two year contract for 2005 -2006; General wage
increase of 2% for 2005 and 3% for 2006 with the provision that if the City
receives the previously withheld Homestead Value Credit from the State
for 2005, the wage adjustment will increase to 3% retroactive to January
1, 2005. If the City does not receive this aid, the wage adjustment for
2005 will remain at 2% and the wage adjustment for 2006 will change to
2% on January 1, 2006 and an additional 2% on July 1, 2006. The two
percent increase for 1 -1 -05 will be retroactive.
2. Shift Bidding: We added a requirement to rebid shifts if an employee
terminates and there is more than 90 days before the normal bid time. We
also added language requiring timely bidding of shifts and consequences
for not bidding within 24 hours of notification. (Employee moves to bottom
of the list.)
3. Timely Vacation Bidding: We added similar language on bidding
vacations in a timely manner. The only difference is the employees have
48 hours to bid.
4. Filling Shifts: We agreed to "post open or unfilled shifts as soon as
practical." We also agreed that "reasonable efforts will be made by the
Employer to minimize the negative impact on Employees who are
assigned to cover shifts."
5. Holiday Overtime: We agreed to clarify which hours are covered by
holiday overtime as follows: "Holiday pay shall be for shifts of the actual
holiday beginning with the shifts with starting times of 8 pm or later the
evening prior to the holiday and prior to 8 pm the day of the holiday."
6. Solitary Pay Differential: We agreed to pay an additional 60 cents ($.60)
per hour for solitary work in excess of ten hours per week due to the
difficulty of being restricted to the Communications Center without
assistance and without being able to leave. Employees working alone for
10 or fewer hours would not be eligible. This additional pay is only for
hours in excess of ten in a week per individual.
7. We also made some minor housekeeping changes.
AGENDA NO. K -5
AGENDA REPORT
TO: City Council
FROM: City Manager
Finance Director
RE: 2006 -2010 CAPITAL IMPROVEMENT PLAN (4 VOTES)
DATE: June 7, 2005
PROPOSAL
It is proposed that the 2006 -2010 Capital Improvement Plan be formally adopted.
BACKGROUND
The Capital Improvement Plan is a planning tool used to identify needed capital
projects and to coordinate the timing and financing of projects. Capital projects
for the Maplewood C.I.P. are defined as major equipment purchases and
construction projects costing in excess of $50,000. The 2006 -2010 C.I.P.
replaces the 2005 -2009 C.I.P. that was approved by the Council last year. The
five -year total expenditures in the 2006 -2010 C.I.P. are $64,889,670 which is
10.6% higher that the last plan.
The C.I.P. is based on goals established at the City Council and management
staff retreats. Many of the projects scheduled for 2006 -2010 will result in the
accomplishment of several goals that were established at the retreats.
The property tax impact of projects included in the C.I.P. was closely scrutinized.
For the first time estimates were prepared of the new tax levies that will be required
by the new bonds that will be issued to finance C.I.P. projects. Although these
amounts will change after the preparation of feasibility reports, bid awards and bond
issuance, they provide a rough estimate of future tax levy increases. For 2005 the
city's total tax levy was $13,434,640 and $2,818,000 was for debt service on bond
issues. If all of the projects in the C.I.P. are approved and constructed at the
estimated amounts, the tax levy for debt service on bond issues will increase to
$4,900,200 for 2010. The debt service tax levy for 2006 will be $3,016,800 for
bonds issued prior to 2005. For bonds issued in 2005 and thereafter, the tax levy
starts two years after the bonds are issued.
Other tax levies for capital improvements were $175,710 for 2005. If all of the
projects in the C.I.P. are approved and constructed at the estimated amounts, these
other tax levies will range from $0 for 2006 to $1,358,000 for 2009. Several projects
requested for 2006 were delayed in order to reduce the capital improvements tax
levy to $0 for 2006. This was done because preliminary data indicates that the 2006
operating budget will need the 2005 capital improvements property tax levy. If the
City Council is willing to increase the property tax levy for 2006 to finance capital
improvements, it is recommended that the following options be considered:
1. A Fire Truck Replacement Fund tax levy of $220,000 instead of $0. The
C.I.P includes annual tax levies for 2007 -2010 that range from $230,000 to
$320,000. A $220,000 tax levy annually from 2006 -2010 would provide level
consistent financing for fire trucks.
2. A 2006 Redevelopment Fund tax levy of $153,000 instead of $0. This
would provide minimal funding for the housing replacement program which is
designed to prevent neighborhoods from deteriorating.
3. A Park Development Fund tax levy of $199,600 instead of $0. This would
provide $49,600 as reimbursement to the fund for the Tartan Ice Arena costs incurred in
2005, $50,000 to finish the Walter Street trail project (PRO 1.01) in 2006 and $100,000 to
complete the North Beaver Lake Trail project (PR03.08) in 2006.
PLANNING COMMISSION
The Planning Commission reviewed the C.I.P. at its meeting on June 6. A
representative of the Planning Commission will be at the Council meeting to report
on the action the commission took.
ACTION REQUIRED
After the video of the C.I.P. is shown, it is recommended that the Council adopt the
attached resolution. Since the C.I.P. is part of the Comprehensive Plan, it requires
four votes for adoption.
Attachment
P: \CIP\NDOP
RESOLUTION
WHEREAS, the 2006 -2010 Capital Improvement Plan coordinates the
timing and financing of major equipment purchases and construction
projects, and
WHEREAS, the 2006 -2010 C.I.P. is a planning tool for City staff and
elected officials, and
WHEREAS, it is important to follow the construction and financing
schedule on pages 1 -8 and 1 -9 in the C.I.P. in order to fully utilize the City's
engineering staff and minimize the need for consultant engineers, and
NOW THEREFORE, BE IT RESOLVED, that the 2006 -2010 C.I.P. is
hereby adopted as a planning document, and
BE IT FURTHER RESOLVED, the construction and financing schedule
on pages 1 -8 and 1 -9 in the C.I.P. will be followed to the greatest extent
possible.
3
AGENDA NO. K -6
AGENDA REPORT
TO: City Manager
FROM: Finance Director
RE: Water Surcharge
DATE: June 7, 2005
Seven projects in the 2006 -2010 Capital Improvement Plan (CIP) are proposed to be
partially financed by revenues from a water surcharge fee. The projects are the
following:
1. KENWOOD AREA STREETS
2. DESOTO /ROSELAWN AREA STREET IMPROVEMENTS
3. FERNDALE /GERANIUM AREA STREETS
4. BROOKVIEW AREA STREETS
5. LARK /PROSPERITY /BURKE AREA STREETS
6. KOHLMAN LANE AREA STREETS, WATER & SEWER
7. HILLS & DALE AREA STREETS
All of these projects include water system improvements that cannot be fully assessed.
The portion that cannot be assessed is proposed to be financed by the Water
Availability Fund for the St. Paul Water Service District. There will be insufficient
revenues in the fund unless a water surcharge is implemented effective 1 -1 -06. The
proposed surcharge is 2% of the St. Paul water charge. The surcharge would be $0.70
per quarter for a family of four with average water usage (i.e. 20 units per quarter). The
revenue generated by the surcharge would be approximately $70,000 in 2006.
Implementation of a water surcharge fee probably would not be controversial because
the use of the revenues should be easily understood and the fee is very small. If the
water surcharge fee is not implemented, the unassessable water system improvements
would have to be financed by property taxes.
It is requested that the City Council determine if they want staff to prepare an ordinance
to implement water surcharge fee.
P \agn \water surcharge1
AGENDA NO. K -7
AGENDA REPORT
TO: City Manager
FROM: Finance Director
RE: Preliminary Approval for Issuance of Bonds
DATE: June 7, 2005
Bonds need to be issued to finance six public works projects that the City Council
has approved. Improvement bonds totaling $2,115,000 are planned for the
projects that have special assessments that total at least 20% of the project
costs. The projects and financing plans are listed in the attached report from
Springsted Incorporated. Page 10 of the report lists annual tax levies for the
improvement bonds of $49,345 - $56,725 payable 2007 -2021 which are required
to finance the unassessed project costs. The report also suggests a bid award
on the bond sale at a special Council meeting at 5:00 p.m. on Thursday, July 21.
(There is a pre- agenda meeting that day at 4:45 p.m.)
It is recommended that the City Council adopt the attached resolution that
provides preliminary approval for the sale of $2,115,000 General Obligation
Improvement Bonds and schedule a special Council meeting at 5:00 p.m. on
Thursday, July 21 for a bid award on the bond issue.
PA NANCEMORMPERM\05BONDS1
June 1. 2005
Mr. Dan Faust
Finance Director
City of Maplewood
1830 East County Road B
Maplewood, MN 55109 -2797
Springsted Incorporated
380 Jackson Street, Suite 300
Saint Paul, MN 55101 -2887
Tel: 651 - 223 -3000
Fax: 651 - 223 -3002
www.springsted.com
Re: Recommendations for the Issuance of $2,115,000 General Obligation Improvement Bonds, Series 2005A
Dear Mr. Faust:
We have enclosed a copy of our recommendations for the above - captioned issue for distribution to Council members
and City staff prior to your meeting on Monday, June 13, 2005.
We have also enclosed a contract amendment for services relating to arbitrage /rebate to include this issue. If the City
wishes to continue to engage Springsted for this service for the new issue, please sign the amendment and return it
to us.
If you should have any questions pertaining to the enclosed documents, or if you require additional copies, please do
not hesitate to contact us.
Sincerely,
Christine M. Hogan
Project Manager
kem
Enclosures
Public Sector Advisors
Recommendations
For
City of Maplewood, Minnesota
$2,115,000
General Obligation Improvement Bonds, Series 2005A
Presented to:
Mayor Robert Cardinal
Members, City Council
Mr. Richard Fursman, City Manager
Mr. Dan Faust, Finance Director
City of Maplewood
1830 East County Road B
Maplewood, MN 55109 -2797
Study No.: M140802
SPRINGSTED Incorporated
June 1, 2005
fr 0 a ..
RECOMMENDATIONS
Re: Recommendations for the Issuance of $2,115,000 General Obligation Improvement Bonds, Series 2005A
(the "Bonds" or the "Issue ")
We respectfully request your consideration of our recommendations for the above -named Issue.
We recommend the following for the Bonds:
Action Requested To establish the date and time of receiving bids and
establish the terms and conditions of the offering.
2. Sale Date and Time Thursday, July 21, 2005 at 10:00 A.M., with
consideration for award by the City Council at
5:00 P.M. that same day.
3. Method of Sale The Bonds will be sold through a competitive bidding
process. In the interest of obtaining as many bids as
possible, we have included a provision in the attached
Terms of Proposal for underwriters to submit their bid
electronically through the electronic bidding platform of
PARTY In addition, physical bids (by phone or fax)
will be accepted at the offices of Springsted.
4. Authority for the Bonds The Bonds are being issued pursuant to Minnesota
Statutes, Chapters 475 and 429.
5. Repayment Term The Bonds will mature annually February 1, 2007
through 2021. Interest will be payable semi - annually
each February 1 and August 1, commencing August 1,
2006.
6. Security and Payment Cycle
(a) Security The Bonds are general obligations of the City secured
by its full faith and credit and taxing power.
(b) Payment Source The Bonds will be repaid with a combination of special
assessments and ad valorem property taxes.
(c) Payment Cycle The City will make its first levy for the Bonds in 2006
for collection in 2007. Assessment income is expected
to be sufficient to make the August 1, 2006 interest
payment and the February 1, 2007 principal and
City of Maplewood, Minnesota
June 1. 2005
Prepayment Provisions
E�
a
10.
interest payment. Thereafter each year's collection of
assessments and taxes will be used to pay the August
1 interest payment in the year of collection. Second -
half collections of assessments and taxes will be used
to pay the February 1 principal and interest payment
due in the following year.
The City may elect on February 1, 2015, and on any
date thereafter, to prepay the Bonds due on or after
February 1, 2016 at a price of par plus accrued
interest.
Term Bonds We have included a provision that permits the
underwriters to combine multiple maturity years into a
term bond, subject to mandatory redemption on the
same maturity schedule provided in the Terms of
Proposal. The advantage to the underwriter is that it
provides large blocks of bonds, which are more
attractive to bond funds, and certain pension funds,
which deal only with large blocks of bonds. This in
turn is a benefit to the City since selling larger blocks
of bonds reduces the risk to the underwriter, allowing
them to lower their costs and the interest coupons.
Since the Bonds are being offered on a competitive bid
basis and awarded on the lowest true interest cost, the
City will award the Bonds to the best bid regardless of
whether term bonds are chosen or not.
Credit Rating Comments
An application will be made to Moody's Investors
Service for a rating on the Bonds. The City's current
general obligation credit rating is "Aa2 ".
Federal Treasury Regulations Concerning Tax -
Exempt Obligations
(a) Bank Qualification Under Federal Tax Law, financial institutions cannot
deduct from income for federal income tax purposes,
expense that is allocable to carrying and acquiring tax -
exempt bonds. There is an exemption to this for "bank
qualified" bonds, which can be so designated if the
issuer does not issue more than $10 million of tax
exempt bonds in a calendar year. Issues that are
bank qualified generally receive slightly lower interest
rates than issues that are not bank qualified. Since the
City does not expect to issue more than $10 million of
Page 2
City of Maplewood, Minnesota
June 1. 2005
(b) Rebate Requirements
tax - exempt obligations in 2005 the Bonds will be
designated as bank qualified.
All tax - exempt issues are subject to the federal
arbitrage and rebate requirements, which require all
excess earnings created by the financing to be rebated
to the U.S. Treasury. The requirements generally
cover two categories: bond proceeds and debt service
funds. There are exemptions from rebate that may
apply in both of these categories.
There is an exemption from rebate for a municipality
that issued $5 million or less of tax - exempt obligations
in a calendar year. Since the City does not anticipate
issuing more than $5 million of tax - exempt obligations
in 2005, the City will qualify as a small issuer and will
be exempt from rebate. Although exempt from rebate
the City must still comply with the arbitrage regulations
which require yield restriction of proceeds remaining in
a project fund after the three -year temporary period.
(c) Bona Fide Debt Service Fund The City must maintain a bona fide debt service fund
for the Bonds or be subject to yield restriction. This
requires restricting the investments held in the debt
service fund to the yield on the Bonds and /or paying
back excess investment earnings in the debt service
fund to the federal government. A bona fide debt
service fund is a fund for which there is an equal
matching of revenue to debt service expense, with
carry over permitted equal to the greater of the
investment earnings in the fund during that year or
1/12 the debt service of that year.
Additional diligence should be exercised in monitoring
the debt service fund for the Bonds due to the potential
accumulation of assessment prepayments, which
could cause the debt service fund on the Bonds to
become non -bona fide. Springsted currently provides
arbitrage rebate calculation services to the City. An
amendment for this Issue has been provided to City
staff.
(d) Economic Life The average life of the Bonds cannot exceed 120% of
the economic life of the projects to be financed. The
proceeds of the Bonds will be used to finance street
Page 3
City of Maplewood, Minnesota
June 1. 2005
improvements which have an economic life of at least
20 years. The average life of the Bonds is 8.654
years; therefore the Bonds are within the economic life
requirements.
(e) Federal Reimbursement Regulations
Federal reimbursement regulations require the City to
make a declaration, within 60 days of the actual
payment, of its intent to reimburse itself from expenses
paid prior to the receipt of Bond proceeds. It is our
understanding the City has taken whatever actions are
necessary to comply with the federal reimbursement
regulations in regards to the Bonds.
11. Continuing Disclosure The Bonds are subject to continuing disclosure
requirements set forth by the Securities and Exchange
Commission (SEC). The SEC rules require the City to
undertake an annual update of certain Official
Statement information and report any material events
to the national repositories. In the past, the City has
indicated that it will manage its own continuing
disclosure matters. We understand that the City will
continue that practice with this Issue.
12. Attachments Sources and Uses Schedule
Assessment Income Schedules
Net Debt Service Schedule
Terms of Proposal
DISCUSSION
Proceeds of the Bonds will be used to finance the following five projects: (i) Gladstone North Area Streets, (ii) County
Road D, Walter to Highway 61, (iii) Springside Drive, (iv) Highway 61, Beam to 1 -694, and (v) Dahl Avenue. The
sources and uses of funds for the Improvement Bonds are shown on page 6. In addition to the bond proceeds, cash
contributions totaling $1,762,807 will be used to pay for a portion of the improvement projects.
The Bonds will be repaid with a combination of special assessments and ad valorem property taxes. Assessments in
the principal amount of $1,170,201 will be fled on or about October 1, 2005. The interest rate charged on the unpaid
balance of assessments is 5.0% for the Kennard Street project and 6.0% for each of the other projects. All
assessments have been structured with even annual principal payments over a term of 15 years. The assessments
schedules are shown on pages 7 through 9.
Page 4
City of Maplewood, Minnesota
June 1. 2005
Based on projected assessment income, it is expected that the City will be required to levy ad valorem taxes to pay a
portion of the debt service on the Bonds. The average annual levy requirement for the Bonds will be approximately
$53,550 starting in levy year 2006. Since the City will make its first levy for the Bonds in 2006 for collection in 2007,
the interest payment due August 1, 2006 and the principal and interest payment due on February 1, 2007 will be paid
for with assessment income only.
Our recommended principal structure for the Bonds is shown on page 10. Debt service has been structured around
the anticipated assessment income receipts to provide for a level annual tax levy. Page 10 shows the following
information:
Columns 1 through 4 show the principal maturity dates, the annual principal payments, estimated interest rates
and projected total principal and interest payments, given the current market environment.
Column 5 shows the 5% overlevy which is required by State statutes and serves as a protection to bondholders
and the City in the event of delinquencies in the collection of assessments or taxes.
Column 6 shows the projected assessment income developed on pages 7 through 9.
Column 7 shows the tax levy requirement for the Bonds, which represents the difference between the projected
assessment income and 105% of debt service.
Springsted Incorporated is pleased to again be of service to the City of Maplewood.
Respectfully submitted,
SPRINGSTED Incorporated
kem
Provided to Staff: Arbitrage /Rebate Contract Amendment
Page 5
2,115,000
City of Maplewood, Minnesota
General Obligation Improvement Bonds
Series 2005A
Sources & Uses
Dated 08/01/2005 i Delivered 08/01/2005
Sources Of Funds
Par Amount of Bonds .......................................................................................................................
............................... $2,115,000.00
State Street Aid ................................................................................................................................
............................... 1,428,662.00
Government and Developer Payments .............................................................................................
............................... 181,602.00
Transfer Sewer Fund ...............................................................................................................
............................... 115,387.00
Transfers from other City Funds .......................................................................................................
............................... 37,156.00
Total Sources ........................................................................................................ ...............................
Total ........................................................................................................... ...............................
R�h��ra.�ra�ri®44fOif ��F]FFllf91
$3,877,807.00
1,423,800.00
653,740.00
599,600.00
566,600.00
421,100.00
162,430.00
27, 750.00
21,150.00
1,637.00
$3,877,807.00
% s t. :; Page 6
1,476,601
City of Maplewood, Minnesota
General Obligation Improvement Bonds
2005A Assessments
TOTAL ASSESSMENT INCOME
DATE
Assessments for
Co Rd D,
Springside Dr,
Hazelwood &
Dahl Ave
Assessments for
Highway 61
TOTAL
12/31/2006
167,241.23
39,576.67
206,817.90
12/31/2007
144,636.84
34,725.33
179,362.17
12/31/2008
139,878.02
33,704.01
173,582.03
12/31/2009
135,119.20
32, 682.67
167,801.87
12/31/2010
130,360.40
31,661.33
162,021.73
12/31/2011
125,601.58
30,640.01
156,241.59
12/31/2012
120,842.76
29,618.67
150,461.43
12/31/2013
116,083.94
28,597.33
144,681.27
12/31/2014
111,325.12
27,576.01
138,901.13
12/31/2015
106,566.30
26,554.67
133,120.97
12/31/2016
101,807.48
25,533.32
127,340.80
12/31/2017
97, 048.66
24, 512.00
121,560.66
12/31/2018
92, 289.86
23,490.66
115,780.52
12/31/2019
87, 531.04
22,469.32
110,000.36
12/31/2020
82,772.22
21,448.00
104,220.22
Total
$1,759,104.65
$432,790.00
$2,191,894.65
Par Amounts Of Selected Issues
2005A Assessments for County Road D, Springside Dr, Hazelwood, and Dahl Ave .......................... ...............................
1,170,201.00
2005A Assessmen- Highway 61 ......................................................................................................... ...............................
306,400.00
TOTAL............................................................................................................................................... ...............................
1,476, 601.00
005
Page 7
1,170,201
City of Maplewood, Minnesota
General Obligation Improvement Bonds
2005A Assessments
ASSESSMENT INCOME @ 6.10%
Date
Principal
Coupon
Interest
Total P +I
12/31/2005
-
-
-
-
12/31/2006
78,013.40
6.100%
89,227.83
167,241.23
12/31/2007
78,013.40
6.100%
66,623.44
144,636.84
12/31/2008
78,013.40
6.100%
61,864.62
139,878.02
12/31/2009
78,013.40
6.100%
57,105.80
135,119.20
12/31/2010
78,013.40
6.100%
52,347.00
130,360.40
12/31/2011
78,013.40
6.100%
47,588.18
125,601.58
12/31/2012
78,013.40
6.100%
42,829.36
120,842.76
12/31/2013
78,013.40
6.100%
38,070.54
116,083.94
12/31/2014
78,013.40
6.100%
33,311.72
111,325.12
12/31/2015
78,013.40
6.100%
28,552.90
106,566.30
12/31/2016
78,013.40
6.100%
23,794.08
101,807.48
12/31/2017
78,013.40
6.100%
19,035.26
97,048.66
12/31/2018
78,013.40
6.100%
14,276.46
92,289.86
12/31/2019
78,013.40
6.100%
9,517.64
87,531.04
12/31/2020
78,013.40
6.100%
4,758.82
82,772.22
Total
$1,170,201.00
-
$588,903.65
$1,759,104.65
SIGNIFICANT DATES
FilingDate .......................................................................................................................................... ............................... 10/01/2005
FirstPayment Date ............................................................................................................................ ............................... 12/31/2006
Page 8
306,400
City of Maplewood, Minnesota
General Obligation Improvement Bonds
2005A Assessments
ASSESSMENT INCOME @ 5.00%
Date
Principal
Coupon
Interest
Total P +I
12/31/2005
-
-
-
-
12/31/2006
20,426.67
5.000%
19,150.00
39,576.67
12/31/2007
20,426.67
5.000%
14,298.66
34,725.33
12/31/2008
20,426.67
5.000%
13,277.34
33,704.01
12/31/2009
20,426.67
5.000%
12,256.00
32,682.67
12/31/2010
20,426.67
5.000%
11,234.66
31,661.33
12/31/2011
20,426.67
5.000%
10,213.34
30,640.01
12/31/2012
20,426.67
5.000%
9,192.00
29,618.67
12/31/2013
20,426.67
5.000%
8,170.66
28,597.33
12/31/2014
20,426.67
5.000%
7,149.34
27,576.01
12/31/2015
20,426.67
5.000%
6,128.00
26,554.67
12/31/2016
20,426.66
5.000%
5,106.66
25,533.32
12/31/2017
20,426.66
5.000%
4,085.34
24,512.00
12/31/2018
20,426.66
5.000%
3,064.00
23,490.66
12/31/2019
20,426.66
5.000%
2,042.66
22,469.32
12/31/2020
20,426.66
5.000%
1,021.34
21,448.00
Total
$306,400.00
-
$126,390.00
$432,790.00
SIGNIFICANT DATES
FilingDate ............................................................................................................................................ ............................... 10/01/2005
FirstPayment Date .............................................................................................................................. ............................... 12/31/2006
..mac O�itf7e���+G r p�aci
t t Page 9
2,115,000
City of Maplewood, Minnesota
General Obligation Improvement Bonds
Series 2005A
NET DEBT SERVICE SCHEDULE
Date
Principal
(
Coupon
(
Interest
(
Total P +I
(
105% of Total
(
Assessment
Income
(
Levy Required
(
02/01/2006
IRS Form 8038
-
-
............................... 3.7513045%
-
............................... 8.654 Years
-
-
-
-
02/01/2007
80,000.00
2.700%
112,155.00
192,155.00
201,762.75
206,817.90
(5,055.15)
02/01/2008
150,000.00
2.850%
72,610.00
222,610.00
233,740.50
179,362.17
54,378.33
02/01/2009
150,000.00
3.000%
68,335.00
218,335.00
229,251.75
173,582.03
55,669.72
02/01/2010
150,000.00
3.050%
63,835.00
213,835.00
224,526.75
167,801.87
56,724.88
02/01/2011
145,000.00
3.200%
59,260.00
204,260.00
214,473.00
162,021.73
52,451.27
02/01/2012
145,000.00
3.350%
54,620.00
199,620.00
209,601.00
156,241.59
53,359.41
02/01/2013
145,000.00
3.450%
49,762.50
194,762.50
204,500.63
150,461.43
54,039.20
02/01/2014
145,000.00
3.550%
44,760.00
189,760.00
199,248.00
144,681.27
54,566.73
02/01/2015
145,000.00
3.650%
39,612.50
184,612.50
193,843.13
138,901.13
54,942.00
02/01/2016
145,000.00
3.750%
34,320.00
179,320.00
188,286.00
133,120.97
55,165.03
02/01/2017
145,000.00
3.900%
28,882.50
173,882.50
182,576.63
127,340.80
55,235.83
02/01/2018
145,000.00
4.000%
23,227.50
168,227.50
176,638.88
121,560.66
55,078.22
02/01/2019
140,000.00
4.050%
17,427.50
157,427.50
165,298.88
115,780.52
49,518.36
02/01/2020
140,000.00
4.100%
11,757.50
151,757.50
159,345.38
110,000.36
49,345.02
02/01/2021
145,000.00
4.150%
6,017.50
151,017.50
158,568.38
104,220.22
54,348.16
Total
$2,115,000.00
-
$686,582.50
$2,801,582.50
$2,941,661.63
$2,191,894.65
$749,766.98
Dated....................................................................................................................................................................
............................... 8/01/2005
DeliveryDate ............................................................................................................................................................
............................... 8/01/2005
FirstCoupon Date ......................................................................................................................................................
............................... 8/01/2006
Yield Statistics
............................... 3.8668625%
BondYear Dollars ......................................................................................................................................................
............................... $18,302.50
AverageLife .............................................................................................................................................................
............................... 8.654 Years
AverageCoupon ........................................................................................................................................................
............................... 3.7513045%
NetInterest Cost ( NIC) ...............................................................................................................................................
............................... 3.8668625%
TrueInterest Cost ( TIC) .............................................................................................................................................
............................... 3.8633932%
Bond Yield for Arbitrage Purposes .............................................................................................................................
............................... 3.7227036%
All Inclusive Cost ( AIC) ..............................................................................................................................................
............................... 4.0510392%
IRS Form 8038
NetInterest Cost ........................................................................................................................................................
............................... 3.7513045%
WeightedAverage Maturity ........................................................................................................................................
............................... 8.654 Years
vnriaxn�rz� ,ra,riaarn�mreruaeapu �esan
tr i r't c s r d Page 10
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE
ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL
$2,115,000
CITY OF MAPLEWOOD, MINNESOTA
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2005A
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Thursday, July 21, 2005, until 10:00 A.M., Central
Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul,
Minnesota, after which time they will be opened and tabulated. Consideration for award of the
Bonds will be by the City Council at 5:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the
time of sale specified above. All bidders are advised that each Proposal shall be deemed to
constitute a contract between the bidder and the City to purchase the Bonds regardless of the
manner in which the Proposal is submitted.
(a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax
(651) 223 -3046 to Springsted. Signed Proposals, without final price or coupons, may be
submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting
to Springsted the final Proposal price and coupons, by telephone (651) 223 -3000 or fax
(651) 223 -3046 for inclusion in the submitted Proposal.
OR
(b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via
PARIT . For purposes of the electronic bidding process, the time as maintained by PARITY
shall constitute the official time with respect to all Bids submitted to PARITY Each bidder shall
be solely responsible for making necessary arrangements to access PARITY' for purposes of
submitting its electronic Bid in a timely manner and in compliance with the requirements of the
Terms of Proposal. Neither the City, its agents nor PARITY' shall have any duty or obligation to
undertake registration to bid for any prospective bidder or to provide or ensure electronic access
to any qualified prospective bidder, and neither the City, its agents nor PARITY shall be
responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or
have an liability for any delays or interruptions of or any damages caused by the services of
PARITY. The City is using the services of PARITY solely as a communication mechanism to
conduct the electronic bidding for the Bonds, and PARITY is not an agent of the City.
If any provisions of this Terms of Proposal conflict with information provided by PARITY this
Terms of Proposal shall control. Further information about PARITY including any fee charged,
may be obtained from:
PARITY 1359 Broadway, 2n Floor, New York, New York 10018
Customer Support: (212) 849 -5000
Page 11
DETAILS OF THE BONDS
The Bonds will be dated August 1, 2005, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing August 1, 2006. Interest will be
computed on the basis of a 360 -day year of twelve 30 -day months.
The Bonds will mature February 1 in the years and amounts as follows
2007
$ 80,000
2011
$145,000
2015
$145,000
2019 $140,000
2008
$150,000
2012
$145,000
2016
$145,000
2020 $140,000
2009
$150,000
2013
$145,000
2017
$145,000
2021 $145,000
2010
$150,000
2014
$145,000
2018
$145,000
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption
and must conform to the maturity schedule set forth above at a price of par plus accrued interest
to the date of redemption. In order to designate term bonds, the proposal must specify "Years
of Term Maturities" in the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ( "DTC "),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar, which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on February 1, 2015, and on any day thereafter, to prepay Bonds due on or
after February 1, 2016. Redemption may be in whole or in part and if in part at the option of the
City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition the City will pledge special
assessments against benefited properties. The proceeds will be used to finance various
improvement projects within the City.
Page 12
TYPE OF PROPOSALS
Proposals shall be for not less than $2,093,850 and accrued interest on the total principal
amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit ") in
the form of a certified or cashier's check or a Financial Surety Bond in the amount of $21,150,
payable to the order of the City. If a check is used, it must accompany the proposal. If a
Financial Surety Bond is used, it must be from an insurance company licensed to issue such a
bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time, on the next business day following the award. If such Deposit is not received by that
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The Deposit received from the purchaser, the amount of which will be deducted at settlement
and no interest will accrue to the purchaser, will be deposited by the City. In the event the
purchaser fails to comply with the accepted proposal, said amount will be retained by the City.
No proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral multiples
of 5/100 or 1/8 of 1 %. Rates must be in level or ascending order. Bonds of the same maturity
shall bear a single rate from the date of the Bonds to the date of maturity. No conditional
proposals will be accepted.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid by the purchaser, except that, if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
Page 13
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser through DTC in New York, New York. Delivery will be subject to receipt by the
purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of
Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-
litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal,
or equivalent, funds that shall be received at the offices of the City or its designee not later than
12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has
been made impossible by action of the City, or its agents, the purchaser shall be liable to the
City for any loss suffered by the City by reason of the purchaser's non - compliance with said
terms for payment.
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the "Undertaking ") whereunder the City will covenant for the
benefit of the owners of the Bonds to provide certain financial and other information about the
City and notices of certain occurrences to information repositories as specified in and required
by SEC Rule 15c2- 12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement
within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For copies of
the Official Statement or for any additional information prior to sale, any prospective purchaser
is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street,
Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223 -3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 85 copies of the
Official Statement and the addendum or addenda described above. The City designates the
senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for
purposes of distributing copies of the Final Official Statement to each Participating Underwriter.
Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its
proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a
contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring
the receipt by each such Participating Underwriter of the Final Official Statement.
Dated June 13, 2005
BY ORDER OF THE CITY COUNCIL
/s/ Karen Guifoile
City Clerk
Page 14
RESOLUTION PROVIDING FOR THE COMPETITIVE
NEGOTIATED SALE OF $2,115,000 GENERAL OBLIGATION
IMPROVEMENT BONDS, SERIES 2005A
WHEREAS, the City Council of the City of Maplewood, Minnesota (the
"City "), has heretofore determined that it is necessary and expedient to issue $2,115,000 General
Obligation Improvement Bonds, Series 2005A (the 'Bonds "), to finance various improvement
projects within the City; and
WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ( "Springsted "), as its independent financial advisor and is therefore authorized to sell
these obligations by a competitive negotiated sale in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. Authorization The City Council hereby authorizes Springsted to solicit
proposals for the competitive negotiated sale of the Bonds.
2. Meeting; Proposal Opening This City Council shall meet at the time and
place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of
considering proposals for, and awarding the sale of, the Bonds. The proposals shall be received
at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal.
3. Terms of Proposal The terms and conditions of the Bonds and the
negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and
hereby approved and made a part hereof.
4. Official Statement In connection with the sale, the City Cleric, Mayor and
other officers or employees of the City are hereby authorized to cooperate with Springsted and
participate in the preparation of an official statement for the Bonds, and to execute and deliver it
on behalf of the City upon its completion.
1776242vi A -2
EXHIBIT A
TERMS OF PROPOSAL
$2,115,000
CITY OF MAPLEWOOD, MINNESOTA
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2005A
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Thursday, July 21, 2005, until 10:00 A.M., Central
Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul,
Minnesota, after which time they will be opened and tabulated. Consideration for award of the
Bonds will be by the City Council at 5:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the
time of sale specified above. All bidders are advised that each Proposal shall be deemed to
constitute a contract between the bidder and the City to purchase the Bonds regardless of the
manner in which the Proposal is submitted.
(a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223 -3046
to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted
prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final
Proposal price and coupons, by telephone (651) 223 -3000 or fax (651) 223 -3046 for inclusion in
the submitted Proposal.
Il
(b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via
PARITY' "'. For purposes of the electronic bidding process, the time as maintained by PARITY
shall constitute the official time with respect to all Bids submitted to PARITY. Each bidder
shall he solely responsible for making necessary arrangements to access PARITY for purposes
ofsuhmitting its electronic Bid in a timely manner and in compliance with the requirements of
the Terms of Proposal. Neither the City, its agents nor PARITY" shall have any duty or
obligation to undertake registration to bid for any prospective bidder or to provide or ensure
electronic access to any qualified prospective bidder, and neither the City, its agents nor
PARITY" shall be responsible for a bidder's failure to register to bid or for any failure in the
proper operation of, or have any liability for any delays or interruptions of or any damages
caused by the services of PARITY. The City is using the services of PARITY" solely as a
communication mechanism to conduct the electronic bidding for the Bonds, and PARITY is not
an agent of the City.
1776242vi A -3
If any provisions of this Terms of Proposal conflict with information provided by PARITY`" , this
Terms of Proposal shall control. Further information about PARITY, including any fee
charged, may be obtained from:
PARITY, 1359 Broadway, 2 °6 Floor, New York, New York 10018
Customer Support: (212) 849 -5000
DETAILS OF THE BONDS
The Bonds will be dated August 1, 2005, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing August 1, 2006. Interest will be
computed on the basis of a 360 -day year of twelve 30 -day months.
The Bonds will mature February 1 in the years and amounts as follows:
2007
$ 80,000
2011
$145,000
2015
$145,000
2019 $140,000
2008
$150,000
2012
$145,000
2016
$145,000
2020 $140,000
2009
$150,000
2013
$145,000
2017
$145,000
2021 $145,000
2010
$150,000
2014
$145,000
2018
$145,000
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption
and must conform to the maturity schedule set forth above at a price of par plus accrued interest
to the date of redemption. In order to designate term bonds, the proposal must specify "Years of
Term Maturities" in the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ( "DTC "),
New York, New York, which will act as securities depository of the Bonds. Individual
purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof
of a single maturity through book entries made on the books and records of DTC and its
participants. Principal and interest are payable by the registrar to DTC or its nominee as
registered owner of the Bonds. Transfer of principal and interest payments to participants of
DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial
owners by participants will be the responsibility of such participants and other nominees of
beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to
deposit the Bonds with DTC.
REGISTRAR
The City will name the registrar, which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
1776242vi A -4
The City may elect on February 1, 2015, and on any day thereafter, to prepay Bonds due on or
after February 1, 2016. Redemption may be in whole or in part and if in part at the option of the
City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition the City will pledge special
assessments against benefited properties. The proceeds will be used to finance various
improvement projects within the City.
TYPE OF PROPOSALS
Proposals shall be for not less than $2,093,850 and accrued interest on the total principal amount
of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit ") in the form
of a certified or cashier's check or a Financial Surety Bond in the amount of $21,150, payable to
the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety
Bond is used, it must be from an insurance company licensed to issue such a bond in the State of
Minnesota, and preapproved by the City. Such bond must be submitted to Springsted
Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify
each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are
awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to
submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire
transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the
next business day following the award. If such Deposit is not received by that time, the
Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The
Deposit received from the purchaser, the amount of which will be deducted at settlement and no
interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser
fails to comply with the accepted proposal, said amount will be retained by the City. No
proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral multiples
of 51100 or 1/8 of 1 %. Rates must be in level or ascending order. Bonds of the same maturity
shall bear a single rate from the date of the Bonds to the date of maturity. No conditional
proposals will be accepted.
I_VJ/_ 1 IIta
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
1776242vi A -4
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of the
Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance
shall be paid by the purchaser, except that, if the City has requested and received a rating on the
Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall
be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser through DTC in New York, New York. Delivery will be subject to receipt by the
purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of
Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-
litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal,
or equivalent, funds that shall be received at the offices of the City or its designee not later than
12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has
been made impossible by action of the City, or its agents, the purchaser shall be liable to the City
for any loss suffered by the City by reason of the purchaser's non - compliance with said terms for
payment.
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the "Undertaking ") whereunder the City will covenant for
the benefit of the owners of the Bonds to provide certain financial and other information about
the City and notices of certain occurrences to information repositories as specified in and
required by SEC Rule 15c2- 12(b)(5).
OFFICIAL STATEMENT
177e242vi A -5
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement
within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For copies of
the Official Statement or for any additional information prior to sale, any prospective purchaser
is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street,
Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223 -3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any underwriter
or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than
seven business days after the date of such award, it shall provide without cost to the senior
managing underwriter of the syndicate to which the Bonds are awarded 85 copies of the Official
Statement and the addendum or addenda described above. The City designates the senior
managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes
of distributing copies of the Final Official Statement to each Participating Underwriter. Any
underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is
accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual
relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt
by each such Participating Underwriter of the Final Official Statement.
Dated June 13, 2005
BY ORDER OF THE CITY COUNCIL
/s/ Karen Guifoile
City Clerk
p \agn \2005A_GO Improvement Bonds -set sale resolution
1776242vi A -6
Agenda Item K8
MEMORANDUM
TO: City Manager
FROM: DuWayne Konewko, Environmental Management Specialist
SUBJECT: Request for Proposals (RFP) for City's Recycling Services
DATE: June 2, 2005
INTRODUCTION
The city is currently preparing to accept Request for Proposals (RFP) from contractors to
operate the city's recycling program. The Environmental Committee and city staff have
been working on the development of this RFP for the past five months. The current
recycling contract expires on December 31, 2005. Staff anticipates that the city will
select a recycling contractor by September /October of 2005 and they will begin work
under the new contract on January 1, 2006.
BACKGROUND
State law requires all counties to ensure that all residents have an opportunity to recycle
(Minnesota Waste Management Act, Minnesota Statutes, Section: 115A.552
'Opportunity to Recycle'). Ramsey County is requiring all cities within the county to
assure all multi - family residential properties offer recycling services to their tenants. If
cities choose not to implement this requirement, Ramsey County will reduce the amount
of state grant money these cities receive to help finance their municipal recycling
programs.
DISCUSSION
One of the primary goals of the RFP will be consideration of the capability of the
contractor to work with the city to increase recycling participation at multi - family
residential properties. Other goals of the RFP are to enhance service and to increase
recycling tonnage collected from single family residential properties.
RECOMMENDATION
Review the Request for Proposal (RFP) for recycling services for the city and authorize
approval for the release of the RFP.
Attachment:
1. Request for Proposals
City of Maplewood
Request for Proposals (RFP)
Fnr
ices
Table of Contents
INTRODUCTION................................................................. ..............................1
1.
Statement of intent and City goals ............................. ..............................1
2.
Background and history of the City "s recycling program ..............................1
3 .
Definitions ............................................................... ..............................1
4.
Vendor selection process and schedule ........!. ......... ......... ............5
5.
Term of contract ............................... ........ .........! ......... ...........6
6.
Annual performance review meeting to discuss recommendations for
continuous improvement ....... ........: ......... ......... ........ ''............6
7.
Proposals may be rejected in whole or', part ...............................................
6
8.
How to submit proposals ....... ........! ......... ......... ......... ...........6
9.
Proposal content .................. ........! ......... ......... ......... ...........7
10.
Dual stream proposal scenario .......... ........! . ...... ..............................7
11.
Single stream proposal scenario ........! ........ . ...... ..............................8
12 .
Price worksheet ...... ........ ......... ......... ...... ..............................8
13.
Price on a dollars per ton basis ........! ........ . ....... ..............................8
14.
Revenue sharing ..... ........ ........1 ........! ....... ..............................8
15.
Vendors may team with other companies ......... ! ....... ..............................9
16.
RFP and proposal to become part of final contract ' .... ...............................
10
17.
Evaluation Criteria ... ........ ......... ......... ...... .............................10
GENERAL REQUIREMENTS FOR ALL COLLECTIONS .............. ...............................
10
18.
Missed collections ... ........ ............................. ...............................
10
19 .
Severe weather.....' ................................................ ...............................
11
20.
Collection Hours and days ....................................... ...............................
11
21.
Monthly complaints, report ........................................ .............................11
22.
City retains right to specify resident preparation instructions .....................11
23.
City shall approve Contractor's public education literature .........................11
24 .
Weighing of loads .................................................... .............................12
25.
Monthly and annual reports ...................................... .............................12
26.
Ownership of recyclables .......................................... .............................12
27.
Scavenging prohibited ............................................. .............................12
28.
Cleanup of spillage or blowing litter ........................... .............................13
29. Recyclable materials required to be transported to markets; Disposal
prohibited.............................................................. .............................13
30.
Processing facilities must be specified ........................ .............................13
31.
Estimating materials composition as collected ............. .............................13
32.
Estimating process residuals ..................................... .............................13
33.
Lack of adequate market demand ............................ ...............................
14
34.
Performance monitoring ..................... ........: ......... ......... .........14
35.
Liquidated damages ........................... ........!. ......... ......... ...........14
CURBSIDE COLLECTION REQUIREMENTS ....... ......... ......... ......... ..........15
36.
Point of collection ................. ........ ........ ......... ......... ...........15
37.
Curbside collection schedule deadline .. ........! ......... ........ '...........15
38.
Procedure for handling non - targeted materials..!. ......... ........ ..........15
MULTI
FAMILY DWELLING (MFD) COLLECTION REQUIREMENTS ...........................16
39.
MFD building owners may elect to subscribe to recycling service under the
City's contract ......... ........ ........! ......... ..... .............................16
40 .
MFD collection stations ........ ......... ......... .... ...............................
16
41.
MFD container location(s) ..... ........! ........! ...... .............................16
42 .
MFD service standards ........ ......... ......... !.... ...............................
16
43.
MFD recycling container requirements.) ......... ' ...... .............................16
44.
Responsibility for providing and maintaining recycling containers ...............
17
45.
Public education information for MFD tenants ............ ...............................
17
46.
Other public education tools to MFD residents ........... ...............................
17
47.
Annual report to MFD building owners ...................... ...............................
17
INSURANCE AND OTHER LEGAL REQUIREMENTS ................. ...............................
17
48 .
Insurance..' ....... .................................................. .............................17
49.
Transfer of interest .................................................. .............................19
50.
Bankruptcy ................. ............................... Error! Bookmark not defined.
51.
Dispute resolution and arbitration procedures ............. .............................19
52.
Performance bond ................................................... .............................19
53.
General compliance ................................................. .............................19
54.
Independent contractor ............................................ .............................20
55 .
Hold harmless ......................................................... .............................20
56. Accounting standards .............................................. .............................20
57. Retention of records ................................................ .............................20
58. Data practices ......................................................... .............................20
59. Inspection of records ............................................... .............................21
60. Applicable law ......................................................... .............................21
61. Contract termination ................................................ .............................21
62. Employee working conditions and respondent's safety procedures. ..........21
ATTACHMENT A - BACKGROUND INFORMATION......
ATTACHMENT B - PRICE WORKSHEET .................r
ATTACHMENT C - CITY'S 2005 PUBLIC EDUCATION
ROUTE CALENDAR AND MAPS.....
........ 22
........ 24
........ 27
INTRODUCTION
The following sections describe the City "s purpose, background, general
information, and decision process about this request for proposals (RFP).
1. Statement of intent and City goals
This RFP defines the service standards,
requirements of the comprehensive recycl
Maplewood. The City seeks to enter into a
company that has the resources and ability t(
collection services for the entire City.
It is the intent of the City of Maplewood to ac
comprehensive recycling services including ci
and public education. The goals of the Ci'
recovery possible of recyclables from all resit
the most cost - effective solution.
One of Maplewood "s major goals i�
resident participation at the multi fa
to assure high - quality recycling sery
the maximum extent feasible._ The
awarded a new contract beginning'
this new initiative to improve MFD'
very closely with the City to achieve',
specifications and proposal
I program for the City of
ew recycling contract with a
)rovide residential recyclables
osals for
arketing
e fullest
achieve
ice levels, quality and
D "s). The City intends
to all City residents, to
hat the vendor who is
ne a leadership role in
ind that they will work
Another goal of the City is to improve public ! education (to) of all City
residents about recycling services (so as) to help improve participation and
recovery rates.
The City encourages proposing vendors to submit their best proposal possible.
The requirements within this RFP may be altered by vendors if proposals
explicitly describe the change, rationale and price implications. For example,
the ' "dual stream proposal" scenario assumes the City "s current dual stream
collection and processing recycling methods. Vendors may propose a "'single
stream proposal ' scenario. (Additional alternate proposal scenarios may be
proposed if alterations and price implications are explicitly described.
Vendors may propose multiple scenarios. Each scenario proposed must have
a distinct, associated price.
2. Background and history of the City "s recycling program
Attachment A provides a thorough description of the City of Maplewood's
recycling program.
3. Definitions
3.1 "Aluminum cans "'
Disposable containers fabricated primarily of aluminum, commonly used for
soda, beer, juice, water or other beverages.
1-
3.2 "City's annual recycling public education flyer'
The City publishes an annual public education flyer that contains the following
recycling information for City residents:
Annual calendar and map of curbside recycling districts for "'single
family dwellings'
List of materials to be included for recycling
List of materials excluded that cannot be recycled in the City "s
program
How to prepare materials.
(See Attachment C for the 2005 edition of the
Education Flyer "')
3.3 "City'+s designated contact perso
The City has designated City "s Envi
Du Wayne Konewko, as the City "s s
vendors.
3.4 "City- designated recyclal
"Recyclables "'
The following recyclable m
bottles; paper recyclables;
defined herein this RFP ark,
public education flyer" (Se
can be amended through r
any time within the durati
3.5 "
g Public
or
steel cans; glass jars and
gated cardboard as
°'City "s annual recycling
: of recyclable materials
ity and its Contractor at
recyclable materials from the place at
ctivities up to the time when it is
service Contractor under the new contract beginning
V 1, 2006.
Cardboard material with double wall construction and corrugated separation
between walls but not plastic, wax or other coated cardboard.
3.8 "Curbside recycling bins'
Uniform curbside recycling bins (e.g., red, plastic recycling "'tubs "') supplied
by the City in which recyclables can be stored and later placed for curbside
collection, as specified by the City. The recycling containers remain the
property of the City.
0
3.9 "Curbside recycling service'
The recycling collection service, together with related public education and
other customer services, specified within this RFP utilizing curbside recycling
bins. Multi- family dwellings may receive curbside recycling service as
selected by the City and the Contractor.
3.10 "Glass jars and bottles ''
Glass jars, bottles, and containers (lids /caps and pumps removed) that are
primarily used for packing and bottling of food and beverages.
3.11 "Market demand "'
The economic and technical capacity of
make new products.
to
3.12 "Markets "'
Any person or company that buys (o
materials and may include, but are n
processors, brokers and other recycl'
3.13 "Multiple family dwelling
A building or a portion the
3.14 "MFD recd
Recycling
bin, cart,
of design
recycling
markets, intermediate
welling units.
nily dwellings (MFD) including any
r temporary storage and collection
n MFD, "s prior to collection. Such
plidtly labeled as to recyclables
er containers for mixed solid waste
service, together with related public education and other
)rovided to MFD residents that utilize MFD recycling
ts) and use MFD recycling stations.
The location of MFD recycling containers designated by the recycling
Contractor with agreement of the MFD building owner. MFD recycling stations
will likely be a cluster of recycling carts and /or recycling dumpsters (e.g., for
old corrugate cardboard).
3.17 "Non targeted materials "'
Non - recyclable materials that are not included in the City "s recycling program.
Examples of typical non - targeted items include (but are not limited to):
pumps on plastic bottles, ceramic material in glass streams, pizza cartons in
corrugated cardboard streams, etc.
3-
3.18 "Paper "'
Paper includes the following: newspapers (including inserts); household
office paper and mail; boxboard; old corrugated cardboard; phone books;
kraft bags; and magazines /catalogs. No boxboard containers used for food
product storage in refrigerators or freezers are included. No coated boxboard
(known in the industry as "'wet strength boxboard "') used for beer, soft drinks,
water or other beverages intended for cold storage are included.
3.19 "Plastic bottles "'
Plastic bottles shaped with a neck. Plastic lids
included. Recyclable plastic bottles shall be id
SPI plastic codes #1 (PETE) and #2 (HOPE) in
liquor; milk; juice; soft drinks; water; certain
3.20 "Process residuals "'
The normal amount of material that
material characteristics such as size,
contamination, etc. and must be disc
Process residuals include subcategor
limited to bulky items, contaminants
rejects from specific processing equil
screens, etc). "'Process residuals"" do
that are normally processed and prel
commodities but are of relatively lo%
demand conditions.
3.21 "
s are not
with the
ng:
tics.
due to
municipal solid waste.
:siduals including but not
floor sweepings and
erials cleaned from
ean, separated products
ant to markets as
of depressed market
The sorting, volume reduction, baling, containment or other preparation of
recyclable materials delivered to the processing center for transportation or
i which recyclable materials are processed. The facility
pplicable rules, regulations and laws of state, local or
ing collection /processing systems identified by the City for
purposes of this RFP:
"' Dual stream scenario - The proposal scenario assuming the City "s
current dual stream collection and processing system for purposes of
this RFP. Dual stream service includes collection and processing the
residential curbside material within the form of a dual stream system
whereby residents will continue to be instructed to separate
recyclables into two groups of materials: (1) all food and beverage
containers, including glass, metal and plastic bottles /jugs; and (2) all
paper fiber products, including newspapers, boxboard, magazines,
mixed mail, catalogs, phone books and corrugated cardboard. Other
M
design and operating details of the current collection, processing and
public education systems are assumed within this dual stream
scenario.
"' Single stream proposal scenario "' - The potential new single stream
collection and processing system as an alternate proposal scenario for
purposes of this RFP. Vendors should propose under this "'single
stream "' scenario to collect and process the residential curbside
material within the form of a single stream system whereby residents
will be instructed to commingle all groups of materials.
3.24 "Steel cans "'
M
Disposable containers fabricated primarily of
beverages.
Vendor selection process ani
To the best of its ability, the City will
for its decision - making:
1. All contact by prospective
and procurement decision
designated contact persor
encouraged to contact Mr
information. Any other u
Council members, or men
subject the company to d'
auth
cont
ta
and
le
nts about the City "s RFP
made with the "'City "s
Prospective vendors are
ins or requests for more
h other City staff, City
ronment Committee will
her consideration. This
is finalized and
h the date of final
ition) by the City Council.
or requests for information about this
in writing to the City "s contact person
Lions and requests for more information
- nmarized in writing and forwarded to
June 30, 2005.
ist be sealed and delivered to the Community
fice at City Hall no later than 4 p.m. (CDT) July 7, 2005,
1 eligible. Only the company names of vendors submitting
made public. All proposal documents shall be held as
I the City Council awards a new contract and authorizes
the new contract.
4. The City will form a proposal review committee to review and analyze the
details of the qualified submitted proposals. (See "'Evaluation Criteria "'
section of this RFP.) The committee will recommend the top three
vendors, in rank order of priority, to the City Council.
5. City staff will negotiate with the top ranked vendor. If negotiations with
top- ranked vendor are not successful, the City may then initiate
negotiations with second ranked vendor, and so on.
6. Once a draft contract has been successfully negotiated, City staff will
present its recommendations to the City Council (approximately
5-
September 12, 2005). The City Council may then award the contract and
authorize staff to execute it.
7. The new recycling contract will commence on January 1, 2006.
S. Term of contract
The term of the new recycling contract will be a period of five (5) years from
January 1, 2006 through December 31, 2010.
6. Annual performance review meeti
recommendations for continuous
Upon receipt of the Contractors annual reps
annual meeting with the Contractor and the
The objectives of this annual meting will inc
Review Contractor's annual
and participation.
Efforts the Contractor has r
Review Contractor's perforr
the Environment Comm.itte
Review Contractor's recomr
recycling program, includin
opportunities.
shall schedule an
- onment Committee.
3t limited to):',
nds in recovery rate
-fable markets.
back from residents to
ty staff.
, vement in the City's
ucation and other
Review City staff recommendations for Contractor's service
improvements.
Discuss other opportunities for improvement with the remaining years
7. Proposals may be rejected in whole or part
The City of Maplewood reserves the right to:
of proposals;
cations of proposals submitted;
or all of the proposals on the basis of consideration(s)
)roceeds or cost; and
Negotiate specific work elements with the preferred vendor into a
contract of lesser or greater expense than described in this RFP or the
respondent's reply.
8. How to submit proposals
Proposal shall be submitted to the Community Development Office at City Hall
no later than 4 p.m. (CDT) July 7, 2005, in a sealed envelope with the name
of the proposing company on the outside and addressed as follows:
Enclosed: "'Recycling Services Proposal "'
31
City of Maplewood, City Hall
Community Development Office
1830 County Road B East
Maplewood, MN 55109
c/o Du Wayne Konewko,
Environmental Management Specialist
9.
Proposals will be treated in accordance with M
3 (b), Data Practices Act.
Five (5) written, hard copies of the proposal a
submitted.
An electronic copy of the proposal
suitable alternative disk format) in!
must be formatted in Microsoft WO
Proposal content
Qualified proposals must include at l
Statement of vend(
municipal clients in
services.
List of materials
annual public ed
Mutes 13.591, Subdivision
attachments shall be
mitted on a CD disk (or
nvelope. The proposal file
compatible alternative.
ng elements:
I references of other
lion: receiving similar
different from the City "s
on and rationale for any
of recyclable items.
Jucation services for:
inq "'curbside service "'
(MFD "s) receiving "'curbside service' or
Attachment B).
to any litigation in the past five years within the State of
I the current status of that litigation.
10. dual stream proposal scenario
The City "s current dual stream collection and processing systems comprise the
base proposal scenario for purposes of this RFP. If vendors propose under
dual stream scenario, they should assume materials would be both collected
and processed in a dual stream mode. Under this dual stream scenario,
residents will be instructed to separate recyclables into two groups of
materials: (1) all food and beverage containers, including: glass, metal and
plastic bottles; and (2) all paper fiber products, including: newspapers,
boxboard, magazines, mixed mail, catalogs, phone books, kraft bags and
corrugated cardboard. Under this dual stream scenario, processing shall also
be by the categories as collected: paper separated from containers. It is not
acceptable to propose to collect materials in a dual stream mode and then
process them in a single stream mode.
7-
If the City awards a new dual stream service contract under this scenario, the
new Contractor shall not make any changes to either of these dual stream
collection or processing systems without written approval of the City. Other
design and operating details of the current collection, processing and public
education systems are assumed within this dual stream scenario. Vendors
may propose variations to this scenario.
11. Single stream proposal scenario
Vendors may propose a new single stream collection and processing system
as an alternate to the City "s current dual stream system. Vendors should
propose under this single stream scenario to collect and process the
residential curbside material within the form of a single stream system
whereby residents will be instructed to commingle all groups of recyclable
materials. If vendors propose under this single stream proposal scenario, the
vendor must provide an explicit description of the following collection design
details:
Cart size and other specifications,
Ownership of carts (City vs. Contractor),',
Residents" material preparation' and setout requirements (e.g., if
corrugated cardboard is to be placed in the single stream cart, location
of carts, etc.),
Collection frequency, and
Any other collection system design and operational elements the City
will need to fully understand the single stream proposal.
12. Price worksheet'
Vendors must complete a price worksheet as part of each proposal they
submit (see Attachment B for worksheet). Vendors must complete at least on
of the "'Dual stream" or "'Single stream' proposal scenario price worksheets.
In addition, vendors may also complete an "'Additional alternate "' price
worksheet if their or000sed system does not fit into one of the first two
13. Price on a dollars per ton basis
The City intends to maintain its current dollars per ton service payment basis.
However, the City will consider payment on a per household basis.
14. Revenue sharing
All qualified proposals shall state explicitly if the vendor elects to participate in
revenue sharing with the City. If the City awards the contract to a vendor
that elected to propose revenue sharing, and if the final contract negotiated
includes revenue sharing, the Contractor shall, on a monthly basis, rebate an
amount to the City based on a mutual agreed upon formula.
The City initiated revenue sharing outline for purposes of this RFP consists
of the following formulae:
3
1. A per ton payment of all paper grades collected from the City based on
the published index less the proposed paper processing cost per ton. The
published index used shall be the Official Board Markets (OBM) "'Yellow
Sheet, "' Chicago region for Old Newspapers (ONP) # 8, high side of range.
Proposers must state on the price worksheet (Attachment B) what percent
of this index will be used for the "'gross revenue "' and the proposed paper
processing cost per ton.
2. A per ton payment of aluminum collected from the City based on the
published index less the proposed aluminum, processing cost per ton. The
published index used shall be the American Metal Market (AMM),'
Aluminum (1st issue of the month), high side nonferrous scrap prices:
scrap metals, domestic aluminum producers, buying prices for processed
used aluminum cans in carload lots, f.o.b. shipping point, used beverage
can scrap. Proposers must state on the price worksheet (Attachment B)
what percent of this index will be used for the "'gross revenue'" and the
proposed aluminum processing cost per ton.
If a revenue sharing component is o
either paper or aluminum, each mor
with the monthly rebate to the City,
corresponding monthly estimate of t
aluminum collected from the City ev
receive no rebate for the month..... Alt
the referenced OBM market index ar
statement. The Proposers
will calculate the tonnaoe
Each prop
paper and
Price Wor4
revenue sl
- than zero, percent) for
shall provide, together
station of the
ides and tons of
re the City were to
shall provide copies of
ex with each monthly
anation of how they
?nue share offer for both
ve (see Attachment B -
0) percent to 100 percent
e other revenue sharing commodities
rmulae, at any time during the duration
r into negotiations in good faith and any
be reduced to writing in the form of an
1
m with other companies
It is recognized that some prospective haulers may wish to subcontract with
other companies for processing services. This is allowed as needed, but all
such Contractor subcontractor relationships must be explicitly described in
each proposal scenario. The City will contract with only one primary
Contractor for the recycling services.
Multiple vendors may team up with other complementary hauling or recycling
companies provided there is no collusion. A company many be listed as a
part of more than one team as long as this company submits a written
certification that no collusion occurred between competing proposals.
M
16. RFP and proposal to become part of final contract
The contents of this RFP, the successful proposal, and any written
clarifications or modifications to the contents thereof submitted by the
successful proposer shall become part of the contractual obligations and be
incorporated by reference into the ensuing contract. If any provision of the
contract is in conflict with the referenced RFP or proposal, the contract shall
take precedent.
17. Evaluation Criteria
The City will objectively evaluate the proposal
best value for the City and its residents. A co
be used to quantify the merits of each propos
limited to):
Strength of qualifications of t
subcontractor, if any), especi
City of Maplewood. Qualifica
the proven capacities of the
the operational requirements
Comments from th
Innovations
Innovations prop
all City residents.
Innovations and i
levels and auality
Rel
Thi
e the
ria will
it not
Js of the
ted to)
o meet
about recycling to
-rease recycling service
ulti family dwellings.
to all other provisions of this RFP.
nted in any special order. No ranking
ided or implied. The City also may use
it and goals of this RFP and of the new
GENERALREOUIREMENTS FOR ALL COLLECTIONS
The following general requirements are pertinent to all recycling collections
(i.e., both curbside recycling collection and MFD recycling collection services).
However, the City acknowledges that collection service frequencies and other
factors will vary between residential and Multi family collection programs.
18. Missed collections
The Contractor shall have a duty to pick up missed recycling collections. The
Contractor agrees to pick up all missed collections on the same day the
Contractor receives notice of a missed collection, provided notice is received
by the Contractor before 11:00 a.m. on a business day. With respect to all
notices of a missed collection received after 11:00 a.m. on a business day,
10-
the Contractor agrees to pick up that missed collection before 4:00 p.m. on
the following business day.
19. Severe weather
The Contractor may postpone recycling collections due to severe weather at
the sole discretion of the Contractor. "'Severe Weather" shall include, but
shall not be limited to those cases in which the temperature at 6:00 a.m. is
minus twenty ( -20) degrees Fahrenheit or colder. If collections are so
postponed, the Contractor shall notify the City. Upon postponement
collection will be made on a day agreed upon between the Contractor and the
City.
20. Collection hours and days
The City requires all such collections to begin no sooner than 6 a.m. and shall
be complete by 6 p.m. Furthermore, the City requires scheduled collection
days to be Monday through Thursday. ', Scheduled collection days on 'Fridays
are not allowed. The Contractor may request one time City authorization of
exceptions to these time and day restrictions (e.g., pursuant to the "'Severe
Weather" provision 19 above). The Contractor must request such exception
prior to the requested collection event and specify the date, time and reason
for the exception.
21. Monthly complaints report
Each month the Contractor shall provide the City with a list of all customer
complaints, including a description of how each complaint was resolved.
22. City retains right to specify resident preparation
instructions
agree that it is the City "s sole right to clearly specify the
;etout requirements. The City shall publish and
aal basis; the detailed recyclables preparation
sidents as part of its annual public education flyer.
rees to confer with the Contractor before the annual flyer
23. City shall approve Contractor "s public education literature
The Contractor shall conduct its own promotions and public education to
increase participation and improve compliance with City - specified resident
preparation instructions. At a minimum, this shall include: production and
distribution of an annual flyer to each home; and (2) distribution of "'resident
education tags"' to be left by curbside collection crews if any non - targeted
material is rejected and left at the curb. The Contractor shall submit a draft
of any public education literature for approval by the City, at least one (1)
month before printing and release of any such literature.
11 -
24. Weighing of loads
Contractor will keep accurate records consisting of an approved weight slip
with the date, time, collection route, driver's name, vehicle number, tare
weight, gross weight, net weight, and number of recycling stops for each
loaded vehicle. Collection vehicles will be weighed after completion of a route
or at the end of the day, whichever occurs first. A copy of each weight ticket
shall be kept on file and made available for inspection upon request by the
City.
25. Monthly and annual reports
The Contractor will submit to the City monthl
a minimum, the Contractor shall include the
Gross amounts of materials
Net amounts of materials ma
Amounts stored, by recyclabl
conditions (in tons).
Amounts of "'process residual
Recycling service fe(
Revenue share credi
Monthly reports shall be
Annual reports shall be
encouraged to include it
improvement in the City
multifamily recvclina._et
26. Ownersh
its and annual reports. At
ig information
;yclable material (in tons).
clable material', (in tons).
i any notes as to unusual
tons).
I price per ton).
Y)..
day of each month.
ntractor will be
ndations for continuous
public education,
lain with the person placing them for
physically touches them for collection,
:vclables shall transfer to Contractor.
27. Scavenyiny prohibited
It is unlawful for any person other than the City "s recycling Contractor or
owner's independent hauler to collect, remove, or dispose of designated
recyclables' after the materials have been placed or deposited for collection in
the recycling containers. The owner, owner's employees, owner's
independent hauler's employees, or City "s recycling Contractor's employees
may not collect or "'scavenge"' through recycling in any manner that interferes
with the contracted recycling services.
(Note: The City is in the process of adopting a new "'anti- scavenging "'
provision in its solid waste ordinance that will promulgate regulations to make
it explicitly illegal to scavenge recyclables.)
12-
28. Cleanup of spillage or blowing litter
The Contractor shall clean up any material spilled or blown during the course
of collection and /or hauling operations. All collection vehicles shall be
equipped with at least one broom and one shovel for use in cleaning up
material spillage. Designated recyclables shall be transported in a covered
vehicle so that the recyclables do not drop or blow onto any public street or
private property during transport.
29. Recyclable materials required to be
markets; Disposal prohibited
Upon collection by the City's recycling Contrac
deliver the designated recyclables to a recycla
an end market for sale or reuse, or to an inter
later delivery to a processing center or end m+
person to transport for disposal or to dispose
mixed municipal solid waste disposal facility.
30. Processing facilities must be
The Contractor shall assure
processing capacity will be
must clearly specify the loc
subcontractor's facility) whi
delivered and / or processe
the City at least 60 days in
subsequent, plans for receiv
City.
31. Estim
, r shall
center,
!r for
any
sina
recyclable material
iI collected. The proposals
s processing facility (or
)m the City will be
provide written notice to
tial change in these or
-fables collected from the
ected
onduct at least one materials composition analysis of
each year to estimate the relative amount by weight of
todity by grade. The results of this analysis shall
1y weight of each recyclable commodity by grade as
V; (2) relative change compared to the previous year's
a description of the methodology used to calculate the
1 number of samples, dates weighed, and City route(s)
e Contractor shall provide the City with a copy of each
32. Estimating process residuals
The Contractor shall provide the City a written description of the means to
estimate process residuals derived from the City's recyclables. This written
description shall be reviewed and approved in writing by the City. This
written description shall be updated by the Contractor immediately after any
significant changes to the processing facilities used by the Contractor.
13-
33. Lack of adequate market demand
In the event that the market for a particular recyclable ceases to exist, or
becomes economically depressed that it becomes economically unfeasible to
continue collection, processing and marketing of that particular recyclable, the
City and the Contractor will both agree in writing that it is no longer
appropriate to collect such item before collection ceases. The Contractor shall
pay the costs of all disposal of any item collected that is deemed not
recyclable by Contractor and the City due to lack of adequate market
demand. The City and Contractor shall specify a date in this written contract
amendment to cease collection of the recyclable item in question. The
Contractor shall at all times be under a duty to minimize 'recyclables ' ending
up in landfill or disposal at other facilities receiving mixed municipal solid
waste. If disposal of any recyclable commodity becomes necessary, lupon
receiving written permission from the City, the Contractor shall dispose of the
recyclable materials at a facility specified in writing by the City or an
alternative agreed upon by the City and the Contractor.
34. Performance monitoring
The City will monitor the perfor
performance standards require
Substandard performance as di
compliance. If action to correc
by the Contractor within 60 da
initiate the contract termination
35. Liquidat
The Conti
City, that
specified
incident.
against goals and
he contract.
II constitute non -
)rmance is not taken
the City, the City will
>ther remedies available to the
the Contractor in the amounts
re of the Contractor to fulfill its
lice complaints within 24 hours in a
r - $50 per incident.
properly notified missed collections - $250 per incident.
monthly and annual reports - $100 per incident.
to the collections within the specified timeframes - $100
p from spills during collection operations - $250 per
6. Failure to report on changes in location of recyclables processing
operations - $250 per incident.
7. Failure to provide written description of the means to estimate relative
amount of process residuals derived from the City "s recyclables - $100
per incident.
8. Exceeding any maximum process residuals rate that may be negotiated as
part of a final contract agreement - $1,000 per exceedence.
14-
9. Failure to receive City written approval of changes to the "'dual stream "'
collection and processing systems prior to implementing any such change
- $5,000.
10. Failure to conduct annual composition analysis - $100 per incident.
These amounts will be for liquidated damages for losses suffered by the City
and not penalties.
CURBSIDE COLLECTION REQUIREMENTS
The following collection requirement are for curbside recycling services only
and do not pertain to multi - family household type of collection services.
36. Point of collection
All curbside collection service will occur at the curbside (i.e., no alley
collections of residential recyclables are allowed for residents with curbside
collection service).
37. Curbside collection schedule deadline
If the Contractor determines that the collection of recyclables will not be
completed by 6:00 p.m. on the scheduled collection day, the Contractor shall
notify the City by 4:30 p.m. that same day and bequest an extension of the
collection hours. The Contractor shall inform the City of the areas not
completed, the reason for non - completion and the expected time of
completion.. If the City's contract - designated contact person cannot be
reached, the Contractor will request the City Manager.
The City assumes that all residents receiving curbside collection service will
be collected once every two weeks as per the current system. Vendors may
wish to consider weekly collection as a variation. If vendors propose weekly
collection, this must be stated clearly in the proposal and the proposed price
38. Procedure for handling non- targeted materials
lines that a resident has set out non - targeted materials,
the following procedure:
leave the non - targeted materials in the resident "s
ig bin and leave an "'education tag "' indicating acceptable
e proper method of preparation.
2. The driver shall record the address and the Contractor shall report the
address to the City within the monthly report.
If this procedure for handling non - targeted materials is not feasible for
automated or semi - automated collection systems, the vendor must so specify
and explain alternative public education systems to maintain and improve
quality of recyclables set out by City residents.
15 -
MULTI FAMILY DWELLING (MFD) COLLECTION
REQUIREMENTS
The following collection requirement are for MFD recycling services only and
do not pertain to curbside collection services.
39. MFD building owners may elect to subscribe to recycling
service under the City "s contract
MFD building owners will be able to use the Cityt recycling Contractor to
provide the recycling services. Alternatively, MFD building owners may
independently contract with another licensed recycling Contractor to provide
the recycling services at the owner's expense.
40. MFD collection stations
MFD recycling stations will be specified with agreement of the MFD building
owner on a case -by -case basis. MFD recycling stations will likely be a cluster
of recycling carts and /or recycling dumpsters (e.g., for old corrugated
cardboard). The number and location of MFD recycling stations shall be
adequate to be reasonably convenient and accessible to all MFD residents.
41. MFD container locati
MFD Recycling containers
which permits access for
pedestrian or vehicular tr,
other ordinances.
n(s) on the MFD premises
ch does not obstruct
the City's zoning and
42. MFD se
on services shall be available on the
gularly scheduled basis of at least
and recycling containers" capacity
recyclables such that there is
the recyclable containers to avoid
43. MFD recycling container requirements
The recvchno containers shall be:
1. Sufficient in number and size to meet the demands for recycling services
created by the occupants.
2. Equipped with hinged lids.
3. Equipped with standardized labels identifying the type of recyclable
material to be deposited in each container.
4. Maintained in proper operating condition and reasonably clean and
sanitary.
5. Repaired or replaced on a reasonable schedule if stolen or broken.
16-
44. Responsibility for providing and maintaining recycling
containers
If the MFD building owner uses the City "s Contractor, adequate MFD recycling
containers shall be provided and maintained by the City "s Contractor.
45. Public education information for MFD tenants
At least once per year, the City "s recycling Contractor shall supply the MFD
building owner with the sufficient number of recycling fact sheets with
instructions for the tenants in their building(s).
46. Other public education tools to MFD residents
Vendors are encouraged to specify other public education tools that the
Contractor will provide, in cooperation and coordination with MFD building
owners.
47. Annual report to MFD building owners
The City "s Contractor shall provide an annual report by January 31 of each
year to the MFD building owners served by the City's contractor. A copy of
each report to the MFD building owners shall also be submitted to the City.
The report shall contain, at a minimum, the following information:
1. Name of owner, building manager and contact information (mailing
address, phone numbers, e -mail, etc.)
2. Street address of each MFD served..
3. Number of dwelling units for each MFD.
4. Description of collection services made available to occupants, including
number of MFD recycling stations, number of MFD recycling containers,
location of stations and dates of collection.
5. Description of public education tools used to inform occupants of
for each type of material recycled.
s for future improvements (e.g., specific public education
OTHER LEGAL REQUIREMENTS
48. Insurance
Insurance secured by the Contractor shall be issued by insurance companies
acceptable to the City and admitted in Minnesota. The insurance specified
may be in a policy or policies of insurance, primary or excess. Such insurance
shall be in force on the date of execution of the contract and shall remain
continuously in force for the duration of the contract. The Contractor and its
sub - contractors shall secure and maintain the following insurance:
17 -
48.1 Workers Compensation insurance
Workers Compensation insurance shall meet the statutory obligations with
Coverage B- Employers Liability limits of at least $100,000 each accident,
$500,000 disease - policy limit and $100,000 disease each employee.
48.2 Commercial General Liability insurance
Commercial General Liability insurance shall be at th e
$1,000,000 general aggregate, $1,000,000 products
$1,000,000 personal and advertising injury, $1;000,0
$500,000 fire damage and $50,000 medical expense'
policy shall be on an 'occurrence" basis, shall include'
coverage and the City shall be named an additional _r
48.3 Commercial Automobile Liability it
Commercial Automobile Liability insu
and hired automobiles with limits of
48.4 Professional Liability Insurance or
Insurance
Professional Liability Insura
coverage for 1) the claims i
Contractor or its sub- contrz
professional service by the
policy should provide cove
and $1,000,000 annual ag
protection stated for two y
liability of
limits of at least
- completed operations
The
lity
ns insurance providing
s or omissions of the
mce or failure to render a
ntractors. The insurance
,000,000 each occurrence
olicy must provide the
the work.
not relieve, limit or decrease the
bles or retention shall be the
:ontractor. The Contractor shall control any special or
be responsible for any damages that result from those
es not represent', that the insurance requirements are
ie Contractor's interest or provide adequate coverage.
is to be provided on a City- approved Insurance
(30) date written notice is required if the policy is
d or materially changed. The Contractor shall require
:ors, if sub - contracting is allowable under this contact, to
nvisions.
48.5 Environmental Liability Insurance
Vendor agrees that they shall obtain and maintain environmental liability
insurance in compliance with local, state and federal regulations for all
matters related to in this recycling services agreement. Vendor shall add
the Vendee as an additional insured under said insurance
policy(s). The policy coverage shall include Environmental Impairment
Liability. Vendor shall provide Vendee with appropriate documentation of
said environmental liability insurance for verification upon written request
from Vendee. Vendor further indemnifies Vendee, its employees, agents and
M
licensees from all liability related to hazardous contamination /pollution
resulting from the acts of Vendee, its employees or argents.
49. Transfer of interest
The Contractor shall not assign any interest in the contract, and shall not
transfer any interest in the contract, either by assignment or notation,
without the prior written approval of the City. The Contractor shall not
subcontract any services under this contract without prior written approval of
the City. Failure to obtain such written approval by the City prior to any such
assignment or subcontract shall be grounds for immediate contract
termination.
50. Non - Assignability and Bankruptcy
The parties hereby agree that Vendor shall have no right to assign or transfer
its rights and obligations under said agreement without written approval from
Vendee. In the event, Vendee its successors or assigns files for Bankruptcy as
provided by federal law, this agreement shall be immediately deemed null and
void relieving all parties of their contract rights and obligations.
51. Dispute r
The partie .
this agreer
Vendee by
5
5
Ion proceaures
rr claim arising out of or relating to
tall be settled, at the option of the
i_the Rules of the American
upon the award by the Arbitrator(s)
ction thereof.
Decify requirements for a performance bond in the case of
ure to perform contracted services. The performance
ninimum of $150,000.
The Contractor agrees to comply with all applicable Federal, State and local
laws and regulations governing funds provided under this contract.
Once negotiations begin, the City will provide draft contract language to the
preferred vendor to address other standard legal requirements. (Note:
These requirements may include, but not be limited to: specification for
performance bond, prevailing wage; anti - trust, arbitration, human rights, City
administrative ordinance; etc.)
19-
54. Independent contractor
Nothing contained in this agreement is intended to, or shall be construed in
any manner, as creating or establishing the relationship of
employer /employee between the parties. The Contractor shall at all times
remain an independent Contractor with respect to the services to be
performed under this Contract. Any and all employees of Contractor or other
persons engaged in the performance of any work or services required by
Contractor under this Contract shall be considered employees or sub-
contractors of the Contractor only and not of 1
that might arise, including Worker's Compens
Compensation Act of the State of Minnesota o
said employees or other persons while so eng
services provided to be rendered herein, shall
responsibility of Contractor.
55. Hold harmless
The Contractor agrees to defend, ind
officers and employees, from any lial
judgments, and expenses, including
indirectly from an act or omission of
or employees of subcontractors, in tE
by this contract or by reason of the f
in any respect, any of its obligations'
self- insured agency of the State of M
Minnesota Statute 3,732 et seq.shal
insurance and liability limits. The pr
466 shall aoDly to other Dolitical sub
56. Account
II claims
Norker's
!half of
or
Id harmless the City, its
damages, costs,
• resulting directly or
• its employees, its agents,
5 of the services provided
3ntractor to fully perform,
tract. If a Contractor is a
erms and conditions of
spect to liability bonding,
nesota Statutes Chapter
State of Minnesota.
necessary source documentation and
ictated by generally accepted
nt for expenses incurred under this
5
contract!
property.
58. Data practices
)rds
retain all records pertinent to expenditures incurred
:)r a period of three years after the resolution of all audit
r non - expendable property acquired with funds under this
3ined for three years after final disposition of such
The Contractor agrees to comply with the Minnesota Government Data
Practices Act and all other applicable state and federal laws relating to data
privacy or confidentiality. The Contractor must immediately report to the City
any requests from third parties for information relating to this Agreement.
The City agrees to promptly respond to inquiries from the Contractor
concerning data requests. The Contractor agrees to hold the City, its officers,
M
and employees harmless from any claims resulting from the Contractor's
unlawful disclosure or use of data protected under state and federal laws.
All Proposals shall be treated as non - public information until the proposals are
opened for review by the City. At that time the Proposals and their contents
become public data under the provisions of the Minnesota Government Data
Practices Act, Minn. Stat. C. 13.
59. Inspection of records
All Contractor records with respect to any matters covered by this agreement
shall be made available to the City or its desig0ees at any time during normal
business hours, as often as the City deems necessary, to audit, examine, and
make excerpts or transcripts of all relevant data.
60. Applicable law
The laws of the State of Minnesota shall govern all interpretations ' of',this
contract, and the appropriate venue and jurisdiction for any litigation which
may arise hereunder will be in those courts located within the County of
Ramsey, State of Minnesota, regardless of the place of business, residence or
incorporation of the Contractor.
61. Contract termination
The City may cancel the Contract if the Contractor fails to fulfill its obligations
under the Contract in a proper and timely manner, or otherwise violates the
terms of the Contract if the default has not been cured after 60 days written
notice has been provided. The City shall pay Contractor all compensation
earned prior to the date of termination' minus any damages and costs
incurred by the City as a result of the breach. If the contract is canceled or
terminated, all finished or unfinished documents, data, studies, surveys,
maps, models, photographs, reports or other materials prepared by the
Contractor under this agreement shall', at the option of the City, become the
property of the City,', and the Contractor shall be entitled to receive just and
equitable compensation for any satisfactory work completed on such
documents or materials prior to the termination.
62. Employee working conditions and respondent's safety
The Contractor will ensure adequate working conditions and safety procedures
are in place to comply with all applicable federal, state and local laws and
regulations. The City reserves the right to inspect on a random basis all
trucks, equipment, facilities, working conditions, training manuals, records of
claims for Worker's Compensation or safety violations and standard operating
procedures documents.
21 -
ATTACHMENT A -
BACKGROUND INFORMATION
The City of Maplewood has had a curbside recycling program for over fifteen years. The
City "s current recycling contract requires single family and multi - family complexes to be
serviced on an every other week basis. Multi- family complexes may require additional
pick -ups as needed. The current contract with the existing Contractor expires on
December 31, 2005.
The City currently employs a dual stream curbside recycling program. The City supplies
recycling containers to single family households. The Contractor supplies recycling
containers to multi - family complexes.
Recycling pick -ups are scheduled by specific routes every other Monday thru Thursday
(see Attachment C for specific routes and 2005 schedule). The City's ordinance prohibits
the Contractor from providing service on Fridays. The City is divided into four service
areas which correspond to each of the four days recycling is provided. Each of these
service areas are further sub - divided into two districts with service occurring every other
week. Multi- family complexes are also serviced on this schedule when serviced by the
City "s recycling Contractor.
The City is currently being billed $96.37 per ton of recyclables collected. The total tons
for 2002, 2003, and 2004 are 2,050, 2,359, and 2,331 respectively. These figures do
not include an additional 250 to 530 tons of recyclables picked up at multi -unit
complexes by vendors not under contract by the City (the City does not reimburse the
vendors who service these accounts).
The City of Maplewood has approximately 11,38,5 single family dwellings (SFD "s) that are
served by curbside recycling using curbside bins. There are approximately 4,500 multi-
family dwelling (MFD) units with an additional 540 units planned for completion by the
end of 2006. The current population of Maplewood is approximately 37,000 people.
Table 1 itemizes the reported tonnage by material for 2004. Currently the City contracts
for curbside recycling (e.g., single family households) and most of the MFD apartments
units. A number of independent haulers serve other MFD units. The "'Total' column
listed below does not include the independent haulers" tonnages. Also the percent of
total shown; for 20041 is for tonnage under City contract only.
The City shall use following assumptions for purposes of evaluating all proposals on the
same basis:
Annual recyclable tonnage collected under the City contract = 2,400 tons per year
Annual recyclable tonnage collected from City residents not under the City
contract (e.g., MFD recyclables collected by independent haulers) = 500 tons per
year
Single family dwellings and other households that receive "curbside service' using
curbside bins= 11,400 housing units
Multifamily dwelling buildings that will receive MFD type of service (e.g., carts) _
5,000 housing units
22 -
Table 1
Tonnage Estimates by Material for 2004
(As reported by City "s Contractor and Independent Haulers to City)
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G�krill<' —11
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1 1 % q
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II
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it
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►Irfl�;a.�l �ii�;�l illy ;y ;ylf'�Il.�.yi#I :.�
'' ;i7
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"I ON NI 111M ly- 41I491%iy
P.- Inlll- :ye1'sTi`:y
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01
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z 011
17
17
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;17
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la,'1a:9'la
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17,itit,ll
II;I];I] "►7t!
- 23 -
ATTACHMENT B -
PRICE WORKSHEET
Instructions for Maolewood RFP price worksheet
All proposers must fill out at least one of the "'Dual stream "' or "'Single stream'
proposal scenario price worksheets. In addition, proposers also may complete the
optional "'Additional alternate proposal scenario" worksheet. Proposers may submit
multiple scenarios.
Vendors may fill in the attached form or use their own in similar formats. However,
the contents in the attached price worksheet must be included if alternative formats
are submitted.
If the vendor proposes under the dual stream' scenario the City will assume a
collection service design similar to the current system:' If the vendor proposes under
the "'Single stream "' or any "'Additional alternate"' proposal scenarios, the proposal
text must explicitly describe the collection service design (e.g., resident materials
sorting / preparation requirements, collection frequency, cart size, cart ownership,
etc.)
The proposed price per ton charge to the City for all recycling services must be
completed for each proposal scenario.
The basic revenue share formula outline within this RFP can be summarized as a
portion of the vendor's materials sales revenue from sale of paper grades and
aluminum, less processing costs for these commodities. Alternative revenue sharing
formula may be proposed.
The City has a stated preference for using the specified published indexes as a
means to simplify the accounting of proposed revenue share. Vendors can indicate
from zero (0) to 100 percent revenue share for percent of published price index.
Thus, vendors can opt out of the revenue share component by simply inserting zero
(0) percent for both the paper and aluminum revenue share lines for each scenario
proposed'. Alternate revenue sharing formula can be proposed, but these must be
clear with examples for each alternate formula. Also, vendors proposing alternate
revenue Sharing formula must justify how the monitoring and accounting of the
alternate formula will beat least as simple as the basic revenue share formula
The City will use the assumed tonnage and material splits in Table 1 for calculating
the net revenue share back to the City from all proposers. It is important to note
that the City does not guarantee any minimum tonnage or any specific material
splits. These are estimates only for purposes of this RFP and comparing the value of
any revenue sharing proposals.
Under each proposed scenario, proposers must provide the frequency of collection
services for that particular scenario.
ATTACHMENT B
PRICE WORKSHEET
(Continued)
Company name:
Contact person:
Title:
Phone:
Address:
E-mail:
Note: Proposers must complete at least one of
worksheets below.
A. "Dual stream" proposal scenario:
Proposed price per ton to the City
', per ton of total
for all recycling services g
recydables
Revenue share proposal:
percent of published
Paper "gross" revenue share percentage
%paper price index
per ton of all paper
Less paper) processing cost per ton '.
grades
percent of published
Aluminum 1 "gross" revenue share percentage '.
% aluminum price index
Less aluminum processing cost per ton g
per ton of aluminum
B. "Single stream" proposal scenario:
Proposed price per ton to the City
per ton of total
for all recycling services g
recydables
Revenue share proposal:
percent of published
Paper "gross" revenue share percentage
% paper price index
per ton of all paper
Less paper processing cost per ton g
grades
percent of published
Aluminum "gross" revenue share percentage
aluminum price index
Less aluminum processing cost per ton g
per ton of aluminum
(Continued)
25 -
ATTACHMENT B
PRICE WORKSHEET
(Continued)
Note: In addition to at least one of the previous worksheets, proposers may also submit an
"Additional alternate" worksheet below. Proposers must provide adequate descriptions of any
such additional alternate proposal (e.g., collection, processing and public education systems
designs).
C. "Additional alternate" proposal scenario:
Short scenario title:
Proposed price per ton to the City
per ton of total
for all recycling services S
recyclables
Revenue share proposal:
percent of published
Paper "gross" revenue share percentage
% paper price index
per ton of all paper
Less paper processing cost per ton'. S
',grades
'.. percent of published
Aluminum "gross" revenue share percentage
% aluminum price index
Less aluminum processing cost per ton $
per ton of aluminum
ATTACHMENT C -
CITY ° S 2005 PUBLIC EDUCATION FLYER,
ROUTE CALENDAR AND MAPS
Community Development 2005
MAPLEWOOD CURBSIDE
Materials to Recycle
-Paper
Newspaper
Junk Mail
Envelopes
Magazines (bundle or put in paper bags)
Corrugated cardboard (cut to 2' x 2')
Glossy Paper
Box Board
-Glass
Bottles and Jars
(Clear, Brown, Green)
-Metal
All beverage cans
All food cans
- Plastic Bottles
Liquor bottles, milk b
Soft drink bottles and:
(No caps or rings)
#1 Plastic
#2 Plastic with seams'
Paper milk containers
Coated boxes
Put
bundled and tied no larger than 20
pounds.
-Metal - Cans & Plastic Bottles
Rinse and place in recvdlinq bin.
it rings and rinse.
in recycling bin.
BOTTLES AND PLASTIC CAN
3E PUT IN ONE CONTAINER
rHER — THEY ARE SORTED
T THE RECYCLING CENTER.
contact Maplewood
inity Development Department at
651
MISSED PICKUP
Call Onyx Services at 651 -459 -3029
WHERE TO PLACE RECYCLABLES
Recyclables will be picked up at the
curb every other week on the same day
as your normal refuse collection.
Materials must be on the curb by 6:30
a.m. Following a holiday, pickup will be
one day late for the rest of the week.
(Continued)
27 -
ATTACHMENT C
2005 ROUTE CALENDAR AND MAPS
(Continued)
Maplewood Curbside Recycling
To find your recycling pickup schedule:
1. Locate your refuse pickup day.
2. Look at the map associated with your day and determine your district.
3. The dates under your district are your recycling pickup dates
MONDAY 2005
Jan
10,24
Jan
3,17,31
Feb
7,21
Feb
14,28
March
7,21
March
14,28
April
4,18
April
11,25
May
2,16, *31
May
9,23
June
13,27
June
6,20
July
11,25
July
*5,18
August
8,22
August
1,15,29
Sept
*6,19
Sept
12,26
Oct
3,17,31
Oct
10,24
Nov
14,28
Nov
7,21
Dec
12,26
Dec
5,19_
*date shown is one
I
I
j QI£tti t i
Fit rEaiO4ocesncah c'£rzrst Aw
i ,
I'
j ,
s st A� I ranunav
`- Al °ssdsnaas t'JCn kt F rnrt u Fb itrway
TUESDAY 2005
Dissict 1
FO remdenctr nc ,fi W-94
94
A residences south oft. 44:..
(Continued)
DISTRICT 1
DISTRICT 2
Jan
11,25
Jan
4,18
Feb
8,22
Feb
1,15
March
8,22
March
1,15,29
April
5,19
April
12,26
May
3,17
May
10,24
June
1, 14,28
June
7,21
July
12,26
July
*6,19
August
9,23
August
2,16,30
Sept
*7,20
Sept
13,27
Oct
4,18
Oct
11,25
Nov
1,15,29
Nov
8,22
Dec
13,27
Dec
6,20
"date shown is one day late for holiday
ME
ATTACMENT C
2005 ROUTE CALENDAR AND MAPS
(Continued)
WEDNESDAY
2005
Jan
MIN
st Districi2
_._. f#i Am B.. ea .
`° � ,v� am�rr�wr.�a
w
DISTRICT
DISTRICT
Jan 12,26
Jan 5,19
Feb 9,23
Feb 2,16
March
10,24
March 9,23
March 2,16,30
April
7,21
April 6,20
April 13,27
May
c
May 4,18
May 11,25�i
June
tt1
FA i a.f
June *2,15,29
June 8,22
July
rk
Utter_ Bea, A."n.
July 13,27
July *7,20
August
!
August 10,24
August 3,17,31
Sept
*9,22
Sept *8,21
Sept 14,28
Oct
6,20
Oct 5,19
Oct 12,26
Nov
3,17
Nov 2,16,30
Nov 9,23,'
Dec
1,15,29
Dec 14,28
Dec 7,21'
!
*date shown is one day
late for holiday
m
District 2
Al,"den4e se!xti et'�usalawn
,Y 2005
DISTRICT 1
DISTRICT 2
Jan
13,27
Jan
6,20
Feb
10,24
Feb
3,17
March
10,24
March
3,17,31
April
7,21
April
14,28
May
5,19
May
12,26
June
*3,16,30
June
9,23
July
14,28
July
*8,21
August
11,25
August
4,18
Sept
*9,22
Sept
1,15,29
Oct
6,20
Oct
13,27
Nov
3,17
Nov
10, *25
Dec
1,15,29
Dec
8,22
*date shown is one day late for holiday
Agenda Item K9
SUMMARY MEMORANDUM
TO: City Manager
FROM: Ken Roberts, Planner
SUBJECT: Conditional Use Permit Revision
PROJECT: Liberty Classical Academy
LOCATION: 1717 English Street (Lake Phalen Community Church)
DATE: May 19, 2005
INTRODUCTION
Project Description
Ms. Kathy Smith, representing Liberty Classical Academy, is proposing a revision to an existing
conditional use permit (CUP). The city originally approved the CUP in 2003 for a new school (with
grades K — 12) for up to 60 students. The school is now asking for a revision to this permit to
allow the school to have up to 120 students.
DISCUSSION
City staff found no major issues with this proposal. The proposed expanded school meets the
city's findings of approval for a conditional use permit. As proposed, the school would lease three
classrooms and the fellowship hall in the lower level of the church and three rooms on the second
level for their functions.
Life Safety and Building Code Concerns
Ms. Smith has met with Butch Gervais, the Maplewood Fire Marshal, and David Fisher, the
Maplewood Building Official, about this proposal. Mr. Gervais and Mr. Fisher provided Ms. Smith
with information about their initial concerns. In addition, they have provided me with additional
review comments that I have noted below.
Butch Gervais had several comments about the proposal. They include not having any type of
storage in the hallways, the school maintaining proper exiting from all classrooms, upgrading the
fire protection and emergency lights and exits for the school. (Please see his project review
comments in my project review memo.)
David Fisher, the Maplewood Building Official, also has comments and requirements that the
school and church need to address as part of this request. They include meeting the
requirements of the accessibility code (parking, providing access routes and possibly changing
the bathrooms) and meeting the code standards for exiting from the building. (Please see his
memo in my project review memo). Mr. Fisher told me that he has been in contact with the school
staff and they are working with city staff to resolve these issues.
RECOMMENDATION
Staff is recommending approval of the resolution that revises the conditional use permit for the
Liberty Classical Academy to operate a school in the church building at 1717 English Street.
MEMORANDUM
TO: City Manager
FROM: Ken Roberts, Planner
SUBJECT: Conditional Use Permit Revision
PROJECT: Liberty Classical Academy
LOCATION: 1717 English Street (Lake Phalen Community Church)
DATE: May 19, 2005
INTRODUCTION
Project Description
Ms. Kathy Smith, representing Liberty Classical Academy, is proposing a revision to an existing
conditional use permit (CUP). The city originally approved the CUP in 2003 for a new school (with
grades K — 12) for up to 60 students. The school is now asking for a revision to this permit to
allow the school to have up to 120 students. (Please see the letters on pages six and seven.)
Liberty Classical Academy is located in the existing Lake Phalen Community Church at 1717
English Street. (See the location and property line maps on pages eight and nine and the other
maps on pages 10 - 13.) If successful, the school would eventually serve grades K — 12 (as the
children get older and progress through school).
Request
To have the expanded school in this location, Ms. Smith is asking that Maplewood approve a
revision to the existing conditional use permit (CUP). The Maplewood City Code requires a CUP
for schools in any location. (Refer to the applicant's statement on page six.)
BACKGROUND
The church previously had an elementary school (grades K — 8) in the existing building between
the years 1978 — 1985. This school had up to six classrooms with an average of 15 students per
room.
On July 22, 2003, the city council approved the conditional use permit for Liberty Classical
Academy. This approval was subject six conditions of approval.
Q 6.18111 :9 [a].
The proposed expanded school meets the city's findings of approval for a conditional use permit.
As proposed, the school would lease three classrooms and the fellowship hall in the lower level of
the church and three rooms on the second level for their functions. With eight full -time and four
part -time staff and up to 120 students, the existing parking lot should be adequate to handle the
parking needs of the school and the church. There are about 80 total parking spaces with about
60 spaces in the lots to the south of the building and the others behind (to the west) of the
building.
Traffic
A concern of two of the neighbors near the site is the increase in traffic the school would bring to
the area. The city designed and built English Street as a collector street. It currently carries about
4,000 vehicles per day between Larpenteur and Frost Avenues and about 6,000 vehicles per day
between Frost Avenue and County Road B. In the area by the church, English Street has two
traffic lanes and a striped parking lane on each side of the street.
City staff estimates that the school, with a maximum population of 120 students (if approved by
the city), would add up to 300 vehicle trips per day to English Street. These trips would be divided
primarily between the morning and the afternoon as parents drop off and pick up the students.
The city engineer told me that this proposal would not cause traffic problems or add enough
traffic to exceed the capacity of English Street.
Lt. Dave Kvam reviewed this request for the Maplewood Police Department. (Please see his
comments in the memo on page 14.) The only public safety - related issue he identified is that
created by additional traffic. Specifically, he noted that there could be an increase in motor
vehicle accidents with the increase in activity on the site.
Life Safety and Building Code Concerns
As Ms. Smith noted in her statement, she has met with Butch Gervais, the Maplewood Fire
Marshal, and David Fisher, the Maplewood Building Official, about this proposal. Mr. Gervais and
Mr. Fisher provided Ms. Smith with information about their initial concerns. In addition, they have
provided me with additional review comments that I have noted below.
Butch Gervais had several comments about the proposal. They include not having any type of
storage in the hallways, the school maintaining proper exiting from all classrooms, upgrading the
fire protection and emergency lights and exits for the school. (Please see his project review
comments on page 15.)
David Fisher, the Maplewood Building Official, also has comments and requirements that the
school and church need to address as part of this request. They include meeting the
requirements of the accessibility code (parking, providing access routes and possibly changing
the bathrooms) and meeting the code standards for exiting from the building. (Please see his
memo on page 16). Mr. Fisher told me that he has been in contact with the school staff and they
are working with city staff to resolve these issues.
It is important to note that the city will require building permits for any remodeling of the existing
space and that the city will not allow the school to occupy the second floor of the building until the
minimum life safety and building code standards are met. In addition, one should remember that
the school is asking for a land use approval and that building code and life safety issues are
typically reviewed and handled by city staff after the city council acts on the conditional use
permit request. Furthermore, the city council would annually review the conditional use permit to
check on the school, its compliance with the conditions and any issues or matters that may arise.
COMMISSION ACTION
On May 16, 2005, the planning commission recommended approval of the proposed permit
revision.
RECOMMENDATION
Adopt the resolution on pages 17 and 18. This resolution approves a revision to the conditional
use permit for the Liberty Classical Academy to operate a school in the church building at 1717
English Street. Maplewood bases this permit revision on the findings required by the code and
shall be subject to the following conditions (I have crossed out the deleted language and
underlined the new language):
1. The school use shall follow the plans dated April 12, 2005 june 6, 2003 as approved by
the city. The director of community development may approve minor changes.
2. The proposed school expansion must be started in this location within one year after
council approval or the permit shall end. The council may extend this deadline for one
year.
3. The school shall have no more than 120 69 students.
4. The property owner or manager shall sweep and stripe the parking lot before the school
occupies their space. This shall include having two handicapped parking spaces in the
parking area west of the building near the entrance to the school space.
5. The school, the church, the fire marshal and the city building official shall agree on a plan
for the school and the church to make the required life safety and building improvements
to the building. This plan shall include the installation of:
a. The required fire protection (sprinkler) systems.
b. An early warning fire protection system (smoke detection and monitoring).
c. Additional emergency lights and exit signs (if necessary).
d. Updated doors and hardware.
e. The necessary changes to meet the handicapped accessibility code requirements.
f. A proper address on the building.
g. Any other changes the fire marshal or the building official deem necessary.
h. All the improvements and changes listed in and shall meet all the conditions listed
in David Fisher's memo dated April 25, 2005.
6. The city council shall review this permit revision in one year.
CITIZENS' COMMENTS
City staff surveyed the owners and occupants of the 120 properties within 500 feet of the site of
the proposed permit revision for the school. Of the seven replies, two were for the proposed
revision, two objected and three had comments or concerns.
For
We hope that you will approve the revision plan for the Liberty Classical Academy. It is
wonderful to have such a nice school in our neighborhood. It has given us no trouble at
all and is a great place fora school. (Olsons — 1717 Duluth Street)
2. We approve this request with the condition that the school is accessible to all children
including children from different religious backgrounds and create scholarship
opportunities for talented low- income students. (Lee — 1720 Hagen Drive)
Opposed
I would prefer to keep the school small. I have a feeling that in a couple of years we will
again be asked to OK a revision to increase from 120 to _? With a larger student body
and staff, the traffic will increase on English Street. It is busy enough without adding to
the traffic. I would suggest that the school start looking now to handle their future growth.
(Meyers — 1747 English Street)
2. 1 like it when it is quiet in my neighborhood and I have already heard too much noise from
the school. I do not care to see it double in size and I would rather it go away. It is very
nice here when you can be in the city and still have a little noise. How long are they going
to be there? When do they plan on going? Can the place handle 120 students? I can't! Is
it up to code? Fire? Health? (Peters — 1703 Duluth Street)
Comments /Concerns /Questions
I have no objection to the school expansion. (Swanson — 1685 English Street)
2. 1 have no objections as long as they do not go on the neighbor's property next door.
(Walton — 1740 Atlantic Street)
3. 1 have no objections if they keep all the property as recreation area for students and
maintain it in its present condition. (Kelly — 1719 Atlantic Street)
REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 3.6 acres
Existing land use: Existing church building and school and parking lot
SURROUNDING LAND USES
North:
Single dwellings
South:
Single dwellings
West:
Single dwellings across Atlantic Street
East:
Single dwellings across English Street
PLANNING
Zoning: R -1 (Single dwellings)
ORDINANCE REQUIREMENTS
Section 44 -1092 (3) of the city code requires a CUP for schools in any location.
Section 44 -1097 (a) of the city code states that the city council may approve a CUP or an
amendment, based on nine standards. See numbers 1 — 9 in the resolution beginning on page
17.
APPLICATION DATE
We received all the materials for a complete application for this request on April 22, 2005. State
law requires that the city council act on requests within 60 days. The council must act on this
request by June 20, 2005, unless the applicant agrees to a time extension.
p:sec16 /LCA 1717 English st CUP revision (2005)
Attachments:
1. Applicant's Statement
2. Location Map
3. Property Line /Zoning Map
4. Site Plan
5. Approved School Floor Plan
6. Proposed First Floor School Floor Plan
7. Proposed Second Floor School Floor Plan
8. Project Review Comments from Lt. Dave Kvam
9. Project Review Comments from Butch Gervais
10. Project Review Comments from David Fisher
11. Conditional Use Permit Revision Resolution
&itachNent l
Anr| \,2005
Dear Maplewood City Council Members;
We are presenting uo amendment for the Conditional Use Permit Of Liberty Classical
Academy. Liberty Classical Academy ba small private school nf 5? students. Our mission i»to
equip students of all backgrounds to grow in wisdom, excellence and purpose by offering an
education based uo the higbestacudonu`o standards grounded iva strong classical tradition {�anou
di»ductive[yChris6aa\fnddxiew/.
Oriamally, LCA was granted a conditional use permit for 60 students, Twenty children
per classroom were allowed. /\t that time v/n only needed use nf3 classrooms, With our growth
to 57 students in 2004, we had not yet reached our maximurn number of students that was
originally granted from the council oVw'e were approved without uoamendment,
Our school is growing and now we ask that you would allow us to house up to 120
children iu this facility, This number matches that of the maximum number 0fstudents the
church housed in the facility when it had its own school t5-20 years ago. We are aware that we
are growing out of this facility and are committed LV finding u new |mcutieoLaaccommodate
continued growth. As in any business we are pleased and challenged with growth and ask for
yAur assistance uyv/ntransition.
Dunn m
off the v/mekn(&lmrcb2��n/Q sent out uoiob>cmutieou[ letter to the neighbors. l
have attached that letter, VVu highly respect the surrounding neighbors and want |n make sure
they are aware of the changes buppnu<u�io/b�iroci�bbqrbuu6.
This school has become a tremendous asset not only to Maplewood parents but to parents
from all over the - 1 win Cities. lu addition, this year v/c began sports teams that benefited our
homeschool community as well as our enrolled families, We have also increased our staff from 3
to 12, adding to the job opportunities in NIaplewood. In 2004 we received a $10,000 library
from the Tamet Corporation and the publicity concerning that was connected to Maplewood, The
school has lived out the city motto, "Touether We Can." Together, we have -town this sparkle uf
a dream called Liberty Classical Academv into a vibrant school which encourages its suidents to
strive for excellence �u all they do, Words cannot express our gratitude.
We ask for your continued support so we may continue to "grow the dream" and allow
additional studena.Vfamilies to benefit from the excellent educational opportunity LCA provides,
Respecffu
KathlY Smith
Academic Distinc ClastcalIm6dioo Ckdstian9Vadr�%imn
r
1717 English Street NLplewood, hL`ti ss109 i 2' ^n
Lurch 28, 2005
Dear Neighbor
On behalf of Libero} Classictrt ricaderrrv, the small pri%sme school meeting in Lake Phalen
Communitl, Church. we would like to thank your for welcoming us into your neighborhood. Our
school opened the fart of 2003 with 28 stude<ts and has already ,grottri to >' stutiEms this _Gear.
The site at Lake Phaien Communit? Church will not suit our lung term needs given its small size.
Therefore, in order to accommodate our continued grow - th ; we wilI either be forced to moue to a
new facility or split into 2 campuses within i -2 years. Given this situation . the presence of Liberty
Classical :Academy will onto affect your neighborhood for the next 1-2 tears. In the meantime
hoevever, in order to accommodate our short -tent growth we are pursuing a new C:<nditiotaal Use
Permit that would allow us to admit up w 120 students for the 2 -005- 2 -006 school } ear. The :20
student Coriditional Use Permit is equal to the number of students that the church once
accommodated in its own school 15-20 years ago.
Our students are thr e mg in hie higMv stimulating environment that e Classical Christian school
provides. We appreciate your continued support for the next couple of years.
Sincereiv.
Rebekah Hagstrem
Director
AcademicDism classealgratiinon Christian korldview
7
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Attachment 8
MaplewoM PL} licp
To: Ken Roberts Z
From: Lt, Dave Kvam
Date: 4/19/2005
Re: Project Review, Liberty Classical Academy, 1717 English St.
After revieving the proposal the only public safety-reiated issue I've identified is that created
by additional traffic. With the possibility of doubling are number of vehicles trying to turn in
and out of the address, there is an increased likelihood of motor vehicle accidents.
Parents droppin,( students off or picking them up should not create a hazard if they abide by
the parking restrictions on the west side of English, If however, parents more those signs
there could be a problem due to the volume of traffic in the morning and afternoon hours,
M
15
Attachment 9
Plan Review Comments
Date; 4121/200
Project: Liberty Academy
Planner: Ken Roberts
Reviewed by: Butch Gervais, Fire Marshal
Comments:
1. The shall not be any type of storage in the hallways,
2. There is a need to install fire protection system in the building, with the addition
of more children the concern for life safety shalt be the first priority. This is to
done according to the letter submitted to the city on June 6, 2003. Plans nccd to cc
submitted to the Fire Marshal for approval,
3
1. Proper exiling from all classrooms and the building shall be properly maintained.
A. Emergency lighting shall be installed and maintained in hallways leading to exits,
5. Fire Alarm systern shall be installed and mauitained according to code.
1516
Attachment 10
MEMORANDUM
T(): Ken Roberts, Planner
PBO&l: David Fisher, Buildin Official '
DATE: /\pri)25,2805
SUBJECT: Liberty Classical Acaderny Expanding from 60 to 120 Students at 1717 English Street
After researching the files and the history of Lake Phalen Church I found the following:
The church was built iu[907as Gladstone Baptist Church.
lulA75 Gladstone Baptist Church had u special use permit for temporary trailer classroom.
In 1978, an addition was built using the Uniform Building Code type ITI-V heawy timber for a school preschool
through the 4 m a�mdo.
Io<98l, Gladstone Christian Academy was approved for u preschool with 2U children u,g*o two to six years old.
In 2003, Lake Phalen Communit Church & Liberty Classical Academy obtained a conditional use permit for a
K'8 school up\u60 students. All classes were ou the lower level that has uu accessible route.
/u2OO4 Liberty Classical Academy asked i{ they could use the upper 1cvn1o.Thu Fire Marshal and the Building
Official allowed the use ofthe second level with an up-rade of the fire alarm system and the door hardware. The
use of the third level was allowed for book storage only but uu Students were allowed uu the third level.
After walking through the building on April 1 .0, 2005, tire following items would be required to allow the increase from
60 to 120 students:
!
Recommend the school obtain an architect as a code consultant to idenfify all the code requirements,
2. Obtain a certificate vfOccupancy,
I Install u water main for Fire sprinkler system after the third year 2086 and iuZ007 after the fourth year complete
the Fire sprinkler system per the oripinal conditional use permit from 2003.
4. The State Buildin Code 134J Chapter for accessibility requires that 20 percent of the value of construction work
be spent on accessibility, To meet the requirements for accessibility the following items are required:
- Provide accessible door hardware in the areas where the students have occupancy.
' Provide panic door buzdvvareou all exit doors.
Provide an accessible drinkim fountain. A cup dispenser would be acceptable next to the existing
drinking fountain.
Provide handrails that extend 23 inches bevond the bottom and top step on one side.
`[o use the third level for library the follow code items are required:
- Provide 42-iouh guardrail ot landing hy stairs Lo3°|xrn|�
' Provide fire door into |ihoary room ut third level and maintain occupant load of less than ten iu the library,
' Provide grippable handrait5 on both sides with required returns on all stairs.
' Provide u fire alarm iolibrary.
5. Obtain a building permit for the one-hour fire door to the library and for the wall installed on the second level to
divide the classroom into two classrooms. It must meet the flame spread requirement and be structurally sound.
6. All doors with closers must remain shut Loprotect the exiting, r)u not prop doors open with wedges. Magnetic
hold open tied to the fire u|uoo would lie acceptable if the doors need tnhoopen.
7. Fire alarm system will bw required throughout the building,
& Remove brush pile outside of the huildiu
0. Recommend dbroputerhe screened within one year of date of the conditional use permit.
10. Recommend to scrape and paint trim as needed within one year of'date of the conditional use permit.
Note: if the upper levels are used u certificate of occupancy i^required.
Cc: Butch GHrv8{a,Fire Marshal
WIN
MIN
Attachment 11
��]kU] III III [a]� /eR�by� »:7
WHEREAS, Ms. Kathy Smith, representing Liberty Classical Academy, is requesting that
Maplewood approve a revision to the conditional use permit for a school to operate in an existing
church.
WHEREAS, this permit applies to the property at 1717 English Street. The legal description is:
The North 262 feet of the South 531.5 feet of the East '/2 of the SE '/ of the SE '/, subject to
streets, in Section 16, Township 29, Range 22 (PIN 16- 29 -22 -44 -0021)
WHEREAS, the history of this conditional use permit is as follows
1. On May 16, 2005, the planning commission held a public hearing and recommended that the
city council approve this permit. The city staff published a notice in the paper and sent
notices to the surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning commission also
considered reports and recommendations of the city staff. The planning commission
recommended that the city council approve the permit.
2. On June 13, 2005, the city council reviewed this proposal. At this meeting the council
considered reports and recommendations of the city staff and planning commission. The
council also gave everyone at the meeting a chance to speak and present written
statements.
NOW, THEREFORE, BE IT RESOLVED that the council approve the above - described
conditional use permit based on the building and site plans. The city approves this permit
because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with Maplewood's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance
to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes,
water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not create
traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets, police
and fire protection, drainage structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and scenic
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features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. The school use shall follow the plans dated April 12, 2005 '� � a 6,2003, 2003 as approved by
the city. The director of community development may approve minor changes.
2. The proposed school expansion must be started in this location within one year after
council approval or the permit shall end. The council may extend this deadline for one
year.
3. The school shall have no more than 120 69 students.
4. The property owner or manager shall sweep and stripe the parking lot before the school
occupies their space. This shall include having two handicapped parking spaces in the
parking area west of the building near the entrance to the school space.
5. The school, the church, the fire marshal and the city building official shall agree on a plan
for the school and the church to make the required life safety and building improvements
to the building. This plan shall include the installation of:
a. The required fire protection (sprinkler) systems.
b. An early warning fire protection system (smoke detection and monitoring).
c. Additional emergency lights and exit signs (if necessary).
d. Updated doors and hardware.
e. The necessary changes to meet the handicapped accessibility code requirements.
f. A proper address on the building.
g. Any other changes the fire marshal or the building official deem necessary.
h. All the improvements and changes listed in and shall meet all the conditions listed
in David Fisher's memo dated April 25. 2005.
6. The city council shall review this permit revision in one year.
The Maplewood City Council adopted this resolution on June , 2005.
8
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DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
MONDAY, MAY 16, 2005
I. CALL TO ORDER
Chairperson Fischer called the meeting to order at 7:03 p.m.
II. ROLL CALL
Commissioner Eric Ahlness
Present
Vice - Chairperson Tushar Desai
Present
Commissioner Mary Dierich
Absent
Chairperson Lorraine Fischer
Present
Commissioner Michael Grover
Absent
Commissioner Jim Kaczrowski
Present
Commissioner Gary Pearson
Present
Commissioner Dale Trippler
Present
Commissioner Jeremy Yarwood
Present
Staff Present: Tom Ekstrand Senior Planner
Ken Roberts Planner
Chris Cavett Assistant City Engineer
Lisa Kroll Recording Secretary
III. APPROVAL OF AGENDA
Commissioner Trippler moved to approve the agenda.
Commissioner Ahlness seconded.
Kaczrowski,Pearson, Trippler, Yarwood
Ayes — Ahlness, Desai, Fischer,
The motion passed.
1vm111-311 log: 1 *11NI.14.1
b. Conditional Use Permit (CUP) Revision — Liberty Classical Academy (1717
English Street) (7:16 -7:33 p.m.)
Mr. Roberts said Ms. Kathy Smith, representing Liberty Classical Academy, is proposing
a revision to an existing conditional use permit (CUP). The city originally approved the
CUP in 2003 for a school (grades K -8) for up to 60 students. The school is now asking
for a revision to this permit to allow the school to have up to 120 students.
10
20
Liberty Classical Academy is located in the existing Lake Phalen Community Church at
1717 English Street. If successful, the school would eventually serve grades K -12 as
the children get older and progress through school.
Commissioner Trippler asked if the resolution could be changed to state that all ten
items listed by the Building Official, David Fisher, be completed before Liberty Classical
Academy could increase the number of students beyond 60?
Mr. Roberts said there are some items on the building officials list that are to be done in
2006 -2007 so clearly those things could not be done before school began in September
2005. Most of the other conditions could be met before the expansion which is
especially important for expanding to the second level since the school has been
operating from the lower level. Mr. Roberts stated he would be more comfortable
leaving the resolution as it is stated. In number 5., letter h. it states that the conditions
listed in David Fisher's memo shall be met so he feels comfortable with that.
Chairperson Fischer asked the applicant to address the commission.
Ms. Kathy Smith, 1964 Price Avenue, Maplewood, representing Liberty Classical
Academy, addressed the commission. She thanked the planning commission for
allowing the school to move forward in 2003 and said the school is doing very well.
They have the same desire to have the school move forward and be a safe environment
as the Building Official and Fire Marshal have requested. Liberty Classical Academy
plans on completing everything listed in the staff report and have no problem meeting
the conditions.
Ms. Rebecca Hagstrom, Director of Liberty Classical Academy, 1717 English Street,
Maplewood, addressed the commission. She wanted to bring to staffs attention that on
page 18 of the staff report that the new resolution was not updated.
Mr. Roberts apologized that the conditions listed on page 3 of the staff report did not get
included in the resolution on page 18. He said he would update that before this goes to
the city council.
Ms. Hagstrom said on the first page of the staff report it states that Liberty Classical
Academy is a K -8 school and would become a K -12 school. However, the school has
been adding one grade to the school every year so that should be changed to reflect
that.
Mr. Roberts said he would update that information as well in the report.
Mr. Allan Franz, 1560 Furness Parkway, St. Paul, addressed the commission. He is an
elder at the Lake Phalen Community Church and he just wanted to say the school has
been a very good addition and he wanted to voice his support for Liberty Classical
Academy.
Chairperson Fischer asked if anyone else wanted to speak regarding this item.
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Nobody came forward.
Chairperson Fischer closed the public hearing portion of the meeting.
Commissioner Ahlness said page 3, item 5. h., covers what needs to be said and feels
the wording is not necessary to be changed.
Commissioner Trippler said he is concerned about increasing the number of students
from 60 to 120 and is concerned about these things not being complete before school
begins again in September. He likes staff's language as well but it doesn't state the
items requested by the Building Official need to be completed before increasing the
number of students from 60 to 120 students.
Commissioner Ahlness says on page 16 of the staff report, the building official stated
what would be required before increasing the number of students. In his opinion, that
has been adequately stated and the applicant has shown a desire to have a safe
environment and a willingness to comply with everything.
Chairperson Fischer agreed with the comments by Commissioner Ahlness.
Commissioner Ahlness moved to adopt the resolution on pages 17 and 18 of the staff
report. This resolution approves a revision to the conditional use permit for the Liberty
Classical Academy to operate a school in the church building at 1717 English Street.
Maplewood bases this permit revision on the findings required by the code and shall be
subject to the following conditions: (deleted language is crossed out and new language
is underlined)
1. The school use shall follow the plans dated April 12, 2005 juRe 6i903 as
approved by the city. The director of community development may approve minor
changes.
2. The proposed school expansion must be started in this location within one year after
council approval or the permit shall end. The council may extend this deadline for
one year.
3. The school shall have no more than 120 69 students.
4. The property owner or manager shall sweep and stripe the parking lot before the
school occupies their space. This shall include having two handicapped parking
spaces in the parking area west of the building near the entrance to the school
space.
5. The school, the church, the fire marshal and the city building official shall agree on a
plan for the school and the church to make the required life safety and building
improvements to the building. This plan shall include the installation of:
a. The required fire protection (sprinkler) systems.
b. An early warning fire protection system (smoke detection and monitoring).
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22
c. Additional emergency lights and exit signs (if necessary).
d. Updated doors and hardware.
e. The necessary changes to meet the handicapped accessibility code
requirements.
f. A proper address on the building.
g. Any other changes the fire marshal or the building official deem necessary.
h. All the improvements and changes listed in and shall meet all the conditions
listed in David Fisher's memo dated April 25, 2005.
6. The city council shall review this permit revision in one year.
Commissioner Pearson seconded. Ayes — Ahlness, Desai, Fischer,
Kaczrowski,Pearson, Trippler, Yarwood
The motion passed.
This item goes to the city council on June 13, 2005.
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Agenda Item K10
MEMORANDUM
TO: City Manager, Richard Fursman
FROM: Assistant City Manager, Melinda Coleman
SUBJECT: TCCCF Participation
DATE: June 6, 2005
INFORMATION
On February 14, 2005, Scott Martin, from the Northland Institute, made a presentation to
the City Council about the Twin Cities Community Capital Fund ( TCCCF). The purpose
of the presentation was to inform the City Council about how the capital fund works. The
TCCCF is an economic development financing resource that will leverage millions of
dollars in revolving loan funds.
DISCUSSION
HOW DOES THE FUND WORK?
TCCCF is a nonprofit membership corporation and is governed by the members.
Members can join at 3 levels: $200,000, $100,000, or $50,000. The fund will begin
operating after the initial $2 million capitalization goal has been reached.
Members can originate loans of up to ten times the amount they have on deposit with
the fund. If the city funds $50,000, we would be able to originate loans of up to
$500,000 with no limit on the number of loans that any one member can originate.
This fund will be self- sustaining and members will determine which projects they wish to
support through the TCCCF Loan Fund, which can be used as a gap- financing source
for nearly any local economic development project.
Membership in TCCCF comes with a money back guarantee. Members may withdraw
their money from the loan fund escrow account anytime after three years from the date
of deposit.
RECOMMENDATIONS
A. Authorize city staff to execute the attached Participation Agreement and Loan Fund
Agreement for the TCCCF in Attachment 1. Funding for this program is available in
the Redevelopment Fund. There are proceeds from the sale of the Larpenteur
Avenue properties in the fund that the city can apply to this activity.
B. Adopt the revised budget for the Redevelopment Fund as indicated on Attachment 2.
P: mi sc. TCCCF. ccreport.6.06.05
Attachments:
1. Participation Agreement and Loan Fund Escrow Agreement
2. Redevelopment Fund
Appendix Attachment I
PARTICIPATION AGREEMENT
Twin Cities Community Capital Fund
THIS AGREEMENT ( "Agreement ") is made effective as of this day of
20 by and between Twin Cities Community Capital Fund, a Minnesota non - profit corporation
( "TCCCF ") and those entities (" Member(s)" ), which have signed a "Participation Agreement Signature
Page" to he attached hereto, according to the terms and conditions which follow:
I. Defined Words. Unless otherwise specified herein, the words defined in the Membership
Disclosure Statement of the Twin Cities Community Capital Fund dated January 15, 2005 (the
"Disclosure Statement ") when capitalized in this Agreement shall have the same meaning as set forth in
the Disclosure Statement.
2. Participation Amount Member agrees as and for its Membership in TCCCF that it shall
contribute, by certified check, bank money order, or other immediately available funds, the amount of its
participation as set forth on the Participation Agreement Signature Page ( "Participation Amount ") by
submitting 10% of the Participation Amount to TCCCF as a Working Capital Loan and 90% of the
Participation Amount to Wells Fargo Bank Minnesota, N.A. for the Loan Fund Escrow Account.
3. Loan Fund Participation. Upon execution of this Agreement, Member hereby agrees to
execute the Loan Fund Escrow Agreement and deliver to TCCCF a completed Loan Fund Escrow
Agreement Signature Page, together with Member's certified check, bank money order, or other
immediately available funds in the amount of ninety percent (90%) of it's Participation Amount (the
"Member Funds"), payable to "Wells Fargo Bank Minnesota, N.A., Escrow Agent, Twin Cities
Community Capital Fund Loan Fund Escrow."
4. Working Capital Member agrees and acknowledges that ten percent (10%) of the
Participation Amount shall be paid in the form of a loan or grant to TCCCF for use as working capital
( "Working Capital "). Upon the execution of this Agreement, member shall provide TCCCF with a
certified check, bank money order, or other immediately available funds in the amount of ten percent
(10 of its Participation Amount, payable to Twin Cities Community Capital Fund and specifying
whether said funds are being provided as a loan or grant. A Working Capital loan shall be a zero interest
loan that will be repaid by TCCCF beginning no later than October 1, 2010, in four equal annual
installments. Earlier repayment of outstanding Working Capital loans shall be made at the discretion of
the TCCCF Board of Directors.
5. Member Participation. TCCCF agrees that upon receipt of the funds and documents as
described in Section 3 and 4 above, it will deliver Member's Loan Funds (the "Member Funds ") and the
Loan Fund Escrow Agreement Signature Page to the Escrow Agent and, upon acceptance by the Escrow
Agent, the Member Funds shall be deposited into the Loan Fund Escrow and Member shall be entitled to
all of the privileges of membership in TCCCF as set forth in its Articles of Incorporation, Bylaws and this
Agreement.
6. Rights of Membership. TCCCF agrees that Members of TCCCF have, in addition to the
rights of Members as set forth in the Articles of Incorporation and Bylaws of TCCCF, the following
rights:
(a) Members are able to originate individual Development Loans of up to ten times
the Unencumbered Amount of their Participation Amount and contribution to TCCCF. However,
the standard maximum individual loan amount is $1,000,000 for regular TCCCF Development
Loans and $1,500,000 for projects that are eligible for New Markets Tax Credits. A limited
number of projects may be eligible for loans of up to $2,000,000, subject to Loan Purchaser
approval. There is no limit on the number and aggregate amount of loans that can be made at the
request of a Member.
(b) TCCCF will work closely with Members, prospective borrowers, and other
lenders in analyzing and structuring financing transactions that will best meet the needs of both
borrowers and other participating lenders. TCCCF wilt be responsible for Development Loan
closings and negotiating the sale of Development Loans to the secondary market pursuant to a
written purchase agreement (the "Loan Purchase Agreement"),
Credit Reserves: Loan Discounts
(a) The originating Member of each Development Loan shall arrange for the funding of a
credit reserve in the amount required by the Loan Purchaser and shall make said funds available to
TCCCF on or before the closing of the Development Loan ( "Credit Reserve"). Members may allocate
hinds that they have deposited in the Loan Fund Escrow Account to satisfy the Credit Reserve
requirement for individual Development Loans, or require that the borrower provide the reserve. A Credit
Reserve of between five and twenty percent (5- 20°1x) of the principal amount of the Development Loan
will typically be required for a period of 12 to 18 months following the closing of the sale to the Loan
Purchaser. TCCCF will hold and administer all Credit Reserves established in connection with
Development Loans made under the Program. TCCCF will release such reserves to the party funding the
credit reserve, without interest, only as provided in the credit reserve deposit agreement or similar
agreement with the Loan Purchaser.
(b) In the event the price offered by the Loan Purchaser is discounted from par value (face
amount of the loan), the originating Member will be responsible for arranging funding of the difference
between the par value and the loan sale price, said funding to be supplied to TCCCF on or before the
closing of the Development Loan. In the event the - Development Loan is sold at a premium, the
originating Member will receive, at closing, the Development Loan premium payment (the amount paid
by the Loan Purchaser in excess of the face amount of the loan).
(c) Except as set forth in this section, Members do not incur any expenses, costs, or
obligations with respect to Development Loans they originate under the Program. All fees and out -of-
pocket expenses in connection with the origination of a Development Loan shall be the responsibility of
the borrower.
The actual credit reserve requirement or any discount from par value will be a condition of the
loan purchase commitment. The originating Member may decline to proceed with the Development Loan
without any obligation at any time prior to the formal written approval of the Development Loan by
Member.
8. Loan Closing Procedures and Requirements. TCCCF shall comply with all procedures
for draws from, and reimbursement to, the Loan Fund Escrow as set forth in the Loan Fund Escrow
Agreement, and further agrees as follows;
(a) Closing Agent All loan closings shall be administered by a title company or
other closing agent (the "Ching Agent") selected by TCCCF.
(b) loan Funding No loan may he closed until TCCCF or the Escrow Agent holds
funds of the Loan Purchaser or other interim lender in an amount sufficient to purchase the
Development Loan at the price set forth in the Loan Purchase Agreement, together with
additional monies supplied to the Closing Agent pursuant to Section 7(b) to fund any discount
from par.
(c) Closing Procedure TCCCF will direct the Escrow Agent to wire transfer closing
funds to the Closing Agent on the day of loan closing, provided that TCCCF has determined that
all conditions to loan disbursement have been satisfied, other than those conditions the Closing
Agent is to determine have been satisfied pursuant to loan closing instructions provided to the
Closing Agent by TCCCF.
9. Withdrawal of Member Funds At any time after the third anniversary of its first transfer
to the Loan Fund Escrow, a Member may withdraw, without interest, the Member Funds, except for any
amounts designated and held as a Credit Reserve (the "Unencumbered Amount"), upon 30 days advance
written notice to TCCCF and to the Escrow Agent. If the requested withdrawal would reduce Member's
Unencumbered Amount to less than $5,000, Member's entire Unencumbered Amount shall be returned to
Member, without interest, and its participation in the Program shall thereupon be terminated.
10. Assignment of Interest and Income. Member hereby appropriates and assigns to TCCCF
all income and revenue derived from Member Funds on deposit in the Loan Fund Escrow. This
assignment and direction are irrevocable until the member's account no longer has a positive balance.
11. Investments Authorized Member Funds on deposit in the Loan Fund Escrow shall be
invested only in Permitted Investments as specified in the Loan Fund Escrow Agreement.
11 Escrow Agent Fees and Expenses The fees and expenses of the Escrow Agent shall be
as provided in the Loan Fund Escrow Agreement, as such fees may be revised from time to time.
13. TCCCF Designated as Agent of Member Member hereby irrevocably designates
TCCCF as its agent during the term of this Agreement and any extensions thereof with respect to the
following matters:
(a) To take such steps as reasonably necessary to allow TCCCF to carry out the
directions given by Member pursuant to this Agreement and the Loan Fund Escrow Agreement;
(b) To provide directions to Escrow Agent with respect to the disbursement,
administration, and investment of monies held in the Loan Fund Escrow within the limitations set
forth in the Loan Fund Escrow Agreement; and
(c) To establish and from time-to-time modify Escrow Agent's compensation and
expense reimbursement as provided under the Loan Fund Escrow Agreement.
14. Term and Termination Unless earlier terminated as provided herein, this Agreement
shall be for an initial term that ends on the third anniversary date of Member's first deposit of monies into
the Loan Fund Escrow, and shall automatically renew for successive terms of one year each. TCCCF
reserves the right to terminate Member's participation at any time by action of TCCCF's Board of
Directors. Member may terminate its participation at any time on thirty (30) days' written notice to
TCCCF. However, such termination during the initial term shall be subject to the limitations on
withdrawal of Member Funds set out in Section 9.
i5. Benefit and Assignment This Agreement shall be binding upon the respective parties
and their successors and assigns. No assignment of this Agreement by Member shall be effective unless
(i) specifically approved in writing by TCCCF in its sole discretion, and (ii) the assignee has specifically
assumed all of Member's obligations under this Agreement and any related documents.
16. Notices to TCCCF and Member All notices and other communications required or
permitted by this Agreement shall be in writing and shall be deemed given to the party when sent by
United States mail, delivered to the appropriate address by hand or by a nationally- recognized overnight
courier service (costs pre - paid), or sent by facsimile or e-mail addresses and marked to the attention of the
person (by name or title) designated below or to such other address, facsimile number, e-mail address, or
person as the party may designate by notice to the other parties.
To: Twin Cities Community Capital Fund
Attn: Scott Martin
13911 Ridgedale Drive, Suite 260
Minnetonka, MN 55305
Fax: (952) 541 -9684
smartmCatcccf.ore
To: Member at the address, facsimile number, or a -mail address shown on the
Participation Agreement Signature Page.
17. Amoultment of Authorized Representative by Member Member hereby appoints as its
authorized representative the person designated on the signature page of this Agreement. Member may
change the Authorized Representative at any time upon notice to TCCCF as provided herein. TCCCF
may rely upon all directions given by the designated Authorized Representative-
I& Counteroarts This Agreement may be- executed in counterparts, which, taken together,
shall constitute one original. The parties agree that this Agreement may be transmitted among themselves
by facsimile. The parties intend that the faxed signatures constitute original signatures and faxed
agreements or counterparts containing the signatures (original or faked) shall be binding on each of the
parties.
19. Aonlicable Law This Agreement shall be governed by and construed in accordance with
Minnesota law.
20. Suitability and Risk. Member warrants that: (i) it has read the Member Disclosure
Statement; (ii) it understands and assumes the risks of membership in TCCCF; and (iii) it meets the
qualifications for membership.
TwtN Crrtt3s CobttVtmay CAPITAL FUND
By
Its
Dated: 2005
Appendix B
LOAN FUND ESCROW AGREEMENT
Twin Cities Community Capital Fund
This Loan Fund Escrow Agreement is made effective as of this _ day of
20 _ by and among TWIN CITIES COMMUNITY CAPITAL FUND, a Minnesota nonprofit corporation
(" TCCCF"), WELLS FARGO BANK MINNESOTA, N.A. ( "Escrow Agent "), and those entities
executing this Agreement and depositing funds with Escrow Agent pursuant to this Agreement
("Member(s) ").
Preliminary Statement
TCCCF (the "Fund ") has been established as a means to allow municipalities, counties,
nonprofit and for -profit economic development organizations, development - oriented venture
funds, public charity and private foundations involved in economic development activities within
the Minnesota Counties of Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and Washington,
and other public and private organizations to pool resources in facilitating economic
development lending in the Twin Cities Metropolitan Area. Each of the Members desiring to
participate in TCCCF has executed a Participation Agreement of even date herewith in
connection with such participation, and is prepared to deposit fiords with Escrow Agent to be
held and administered as set forth herein.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the parties agree as follows:
1. Purpose of Loan Fund Escrow The purpose of this Agreement is to establish the
escrow account that will receive, hold, and disburse (a) monies placed in escrow by Members
pursuant to the Participation Agreement, and (b) funds placed in escrow by purchasers of
Development Loans made under the Program.
2. Definitions Unless otherwise specified, the following terms shall mean:
"Agreement" means this Loan Fund Escrow Agreement.
"Authorized Representative" means the person(s) designated by resolution of the Board
of Directors of TCCCF as authorized to give directions to Escrow Agent on behalf of TCCCF.
"Credit Reserve" means a credit reserve with regard to a Development Loan, as set out in
Section 7 of the Participation Agreement.
"Development Loan" means a business or community development loan approved by
TCCCF.
"Escrow Agent" means Wells Fargo Bank Minnesota, N.A.
"Escrow Agreement Signature Page" means the signature page of this Agreement in the
form of Schedule I of this Agreement.
"Loan Fund Escrow" means the escrow account established pursuant to this Agreement.
"Loan Purchase Agreement" means the agreement between the Loan Purchaser and
TCCCF for the purchase of particular Development Loan.
"Loan Purchaser" means a secondary market purchaser of Development Loans made by
TCCCF.
"Loan Purchaser Funds" means monies placed in the Loan Fund Escrow by a Loan
Purchaser to fund the purchase of a Development Loan.
"Member Account" means the account maintained by TCCCF on behalf of each Member
to show the principal balance held in the Loan Fund Escrow for the benefit of each Member.
"Member Funds" means the funds deposited by Members in the Loan Fund Escrow
created by this Agreement.
"Member(s) " means those entities that have executed a Participation Agreement and
which have deposited funds with Escrow Agent pursuant to this Agreement.
"Participation Agreement" means the Participation Agreement executed by each
Member participating in the Program.
"Permitted Investments" means investments permitted to government entities under
Minnesota Statutes Chapter I I SA.
" TCCCF" means Twin Cities Community Capital Fund, a Minnesota nonprofit
corporation.
"Unencumbered Amount" means, with respect to any Member, the balance in its Member
Account, less any portion thereof that Member has designated as a Credit Reserve to support a
Development Loan originated by such Member.
3. Deposit of Member Funds and Establishment of Escrow Account
(a) TCCCF shall deliver to Escrow Agent from time to time an Escrow
Agreement Signature Page which has been executed by a Member and by TCCCF,
together with Member's certified check, bank money order or other immediately
available funds payable to Escrow Agent iti'the amount set forth on the Escrow
Agreement Signature Page. Escrow Agent, upon execution of the Escrow Agreement
Signature Page and deposit of the funds delivered in the Loan Fund Escrow, shall be
deemed to have accepted the obligations of Escrow Agent with respect to such funds.
7
Escrow Agent shall provide TCCCF with a facsimile copy of the fully executed Escrow
Agreement Signature Page.
(b) Escrow Agent shall maintain one escrow account for all Member Funds,
aril such funds shall he deposited and commingled in the Loan Fund Escrow.
(c) Escrow Agent shall (i) maintain records with respect to deposits and
withdrawals to and from the Loan Fund Escrow and the dates of such transactions, (ii)
provide TCCCF with a monthly report showing, among other things, deposits and
withdrawals to the Loan Fund Escrow and the total amount of income earned on the Loan
Fund Escrow since the last report. Each Member shall assign its respective share of the
income to TCCCF as consideration for the services provided by TCCCF under the
Program. The Escrow Agent shall not be required to maintain individual Member
Account records or to provide individual reports to Members, or to compute on an
individual Member basis the amount of income earned on Member Funds held in the
Loan Fund Escrow.
i 4. Fund Not Limited In Amount. There is no limit upon the number of Members or
the aggregate amount that may be deposited in the Loan Fund Escrow by Members, provided
that the aggregate of any individual Member's deposit in the Loan Fund Escrow plus the amount
of aWorking Capital Loan plus the amount of any contributions may not be more than $200,004.
5. Disbursements from Loan Fund Escrow
(a) Minimum Initial Funding In the event Escrow Agent has not received a
minimum of $1,800,000 in Member Funds and TCCCF has not received $200,000 in
Working Capital from Members, together with their respective Escrow Agreement
Signature Pages by October 1, 2005, the Loan Fund Escrow shall terminate and Escrow
Agent shall return to Members, without interest, the amount each Member deposited.
Upon termination of the Loan Fund Escrow, the Escrow Agent shall pay all interest
earned on escrowed funds, net of Escrow Agent's fees and expenses, to TCCCF.
(b) Disbursement of Loan Funds Escrow Agent shall disburse Loan
Purchaser Funds to the Closing Agent upon TCCCF providing Escrow Agent with a
request signed by an Authorized Representative of TCCCF stating:
(i) TCCCF requests a transfer of fiords from the Loan Fund Escrow in
the amount of $ as of the closing date of a Development Loan by
TCCCF to (name of borrower) in the
principal amount of $ (the "Development Loan'.
(ii) The advance requested will be used to fund the principal amount of
the Development Loan to borrower and the request is made that the Member
Funds be transferred by wire to at (title
company or closing agent) for the account of TCCCF on 20 by
o'clock .m..
E:3
(iii) TCCCF has received a commitment for the sale of the
Development Loan to ( "Loan Purchaser"), at a sale price
of $ payable by wire transfer as of the same day Member Funds are
transferred pursuant to this request. In the event the principal amount of the
Development Loan exceeds the advance requested by TCCCF pursuant to this
Agreement, such difference will be funded by the originating Member or from
other sources.
(iv) The Member Funds advanced to TCCCF will not be irrevocably
advanced by TCCCF to fund the Development Loan until TCCCF has confirmed
with Escrow Agent that Escrow Agent has received a wire transfer from Loan
Purchaser in an amount equal to the amount advanced by Escrow Agent to the
title company or closing agent with respect to such Development Loan pursuant to
5(b)(i) and (ii) of this Agreement, and until (1) any discount from the face amount
of the Development Loan (based upon the Loan Purchase Price) has been funded
and transferred to the Closing Agent, (2) any credit reserve required by the Loan
Purchaser has been fully funded, and (3) all conditions for disbursement of the
Development Loan have been satisfied.
(c) Withdrawal of Member Funds At any time after the third anniversary of
its first transfer to the Loan Fund Escrow, a Member may withdraw the Unencumbered
Amount of its Member Account upon 30 days' advance written notice to TCCCF and to
Escrow Agent specifying the amount the Member wishes to withdraw. If the requested
withdrawal would reduce the balance in the Member's Account to less than $5,000, the
entire balance in its Member Account shall" be retuned to Member, without interest, and
its Member Account shall be deemed closed,
6. Distribution of Interest and Income Derived from Loan Fund Escrow Deposits
made by Members into the Loan Fund Escrow are the property of the respective Members,
subject to the Escrow Agreement and the Participation Agreement. Each Member, pursuant to
the Participation Agreement, has assigned and appropriated to TCCCF all interest and income
eared upon their respective deposits in the Loan Fund Escrow and each Member hereby directs
Escrow Agent to distribute to TCCCF periodically (no less frequently than semi - annually) from
the Loan Fund Escrow all interest and income earned upon their respective deposits held in the
Loan Fund Escrow, net of fees and expenses of Escrow Agent. The assignment contained in the
Participation Agreement and the direction to Escrow Agent set forth in the previous sentence are
irrevocable until the Member Account no longer has a positive balance.
7. Investments Authorized Monies in the Loan Fund Escrow shall be invested only
in Permitted Investments pursuant to directions of TCCCF as agent of Members.
8. Escrow Agent as Depository, Fees and Expenses
(a) The Escrow Agent hereunder, pursuant to the instructions contained in this
Agreement, is a depository only and is not a party to or bound by any other agreement or
W
undertaking other than as set forth herein. Escrow Agent is not responsible or liable in
a ny **tanne for the sufficiency, correctness, genuineness or validity of the Participation
Agreement or related documents and undertakes no responsibility or liability for the form
of execution thereof or the identity, authority, title or other rights of any person executing
or depositing funds or documents hereunder or thereunder.
(b) Escrow Agent shall be entitled to rely on all instructions received in
writing from TCCCF pursuant to this Agreement.
(c) Escrow Agent fees and expenses during the term of this Agreement shall
be determined by separate letter agreement from time to time between Escrow Agent and
TCCCF, as agent of the Members. Fees and expenses of Escrow Agent shall be deducted
from interest earned upon the Loan Fund Escrow.
4. Liabil ty of Escrow Agent The Escrow Agent shall not be liable for any error
of judgment or for any act done or omitted by it in good faith or for anything that it may in good
faith do or refrain from doing in connection with the foregoing instructions. No liability will be
incurred by Escrow Agent if, in the event any dispute or question as to the construction of the
directions, it acts in accordance with the opinion of its legal counsel.
10. Adverse Claims In the event of any disagreement, or the presentation of adverse
claims or demands in connection with any item affected by the instructions contained within this
Agreement, Escrow Agent shall refuse to comply with any such claims or demands during the
continuance of the disagreement and shall refrain from delivering any item affected. In so doing
Escrow Agent shall not become liable to TCCCF or any Member or any other person due to its
failure to comply with any adverse claim or demand. Escrow Agent shall be entitled to continue,
without liability, to refrain and refuse to act:
(a) Until all the rights of the adverse claimants have been fmally adjudicated
by a court having jurisdiction of parties and the items affected, after which time Escrow
Agent shall be entitled to act in conformity with such adjudication; or
(b) Until all differences have been adjusted by agreement and Escrow Agent
has been notified in writing of the adjustment, jointly or in counterparts by the
undersigned and by all persons making adverse claims or demands. Escrow Agent shall
be protected in acting in compliance with such notice.
11. TCCCF Desienated as Agent of Member Member hereby irrevocably designates
TCCCF as its agent during the term of this Agreement and any extension thereof and Escrow
Agent is hereby authorized to follow directions of TCCCF with respect to the following matters:
(a) all directions set forth in this Agreement;
(b) assignment of a Member's interest by a Member to a third party if
requested by a Member, provided, TCCCF provides to Escrow Agent an agreement of
assignment and assumption by and between the Member and the assignee whereby the
10
Member assigns its interest in the Member Funds which have been deposited in the Loan
Fund Escrow and its obligations under this Agreement and the assignee assumes such
obligations;
(f j termination of this Agreement.
12. Term and Termination This Agreement shall be for an initial term that ends on
October 1, 2008, and will automatically renew for successive one year terms thereafter unless
earlier terminated. This Agreement may be terminated by TCCCF by giving Escrow Agent 40
days' advance written notice of termination and may be terminated by Escrow Agent by giving
TCCCF 40 days' advance written notice of termination. In the event a successor Escrow Agent
is not appointed by the effective date of termination the Member Funds shall be refunded to the
(c) directions to Escrow Agent with respect to the investment of monies held
in the Loan Fund Escrow within the limitations set forth in Section 7 of this Agreement;
(d) establishment and modification of terms of Escrow Agent compensation
and expense reimbursement as provided under this Agreement;
(e) assignment of the interest of Members under this Agreement and in the
Loan Fund Escrow to a successor Escrow Agent and release of Escrow Agent upon
assignment; and
13.
Benefit This Agreement shall be binding upon the respective parties' successors
and assigns.
14. Effective Date This Agreement shall become effective upon the execution of this
Agreement by Escrow Agent and TCCCF. This Agreement shall become effective as to each
Member upon the date the Member signs this Agreement.
15. Notices to Escrow Agent and TCCCF All notices and other communications
required or permitted by this Agreement shall be in writing and shall be deemed given to a party
when sent by United Stag trail, delivered to the appropriate address by hand or by a nationally
recognized overnight courier service (costs prepaid) or sent by facsimile or c -mi ii with
confirmation of transmission by the transmitting equipment to the following addresses, facsimile
numbers or e-mail addresses and marked to the attention of the person (by name or title)
designated below or to such other address, facsimile number, e-mail address or person as a party
may designate by notice to the other parties:
TO: Twin Cities Community Capital Fund
Attention: Scott Martin
13911 Ridgedale Drive, Suite 260
Minnetonka, MN 55305
Fax: (952) 541 -9684
smartin&cccforg
11
TO: Wells Fargo Bank Minnesota, N.A.
Attention:
TO: Member at the address, facsimile number, or e-mail address as is
designated on the Escrow Agreement Signature Page.
16. Benefit: No Third Party Beneficiaries This Agreement is entered into for the
,,Benefit of TCCCF, Escrow Agent and the Members which sign this Agreement and their
respective successors and assigns. There are no third party beneficiaries to this Agreement.
17. CounteMarts This Agreement may be executed in counterparts, which, taken
ether, shall constitute one original. The parties agree that this Agreement may be transmitted
ong themselves by facsimile. The parties intend that faxed signatures constitute original
natures and a faxed Agreement or counterparts containing the signatures (original or faxed)
binding upon all the parties.
18. Entire Agreement This Agreement constitutes the entire agreement between the
and the parties' respective rights and obligations associated therewith. No modification
Agreement shall be effective unless reflective in a writing containing signatures of both
19. Applicable Law
accordance with Minnesota law.
This Agreement shall be governed by and construed in
IN WITNESS WHEREOF, this Agreement is executed as of the day and year first
written above.
TWIN CITIES COMMUNITY
CAPITAL FUND
By
its
s6 i��
By
Its -
12
CITY OF MAPLEWOOD, MINNESOTA
REDEVELOPMENT FUND (430)
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
Attachment 2
Comments
Interest on Investments a 2.0 %' Jan. 1 fund balance
2004: $68,455 Van Dyke, 2005:$400k Lamenteur /Adolphus lots
and $1001, from Gladstone Fire Station sale ($148K in fund 405)
Gladstone Area Redevelopment Project
Commercial revolving loan program
Investment management fees are 6.5% of int an myestment.
13
2005
ACCT.
2003
2004
ORIGINAL
2005
NO.
ACTUAL
ACTUAL
BUDGET
RE -EST.
Intemovemmenta R %yAnue ,
3011
Taxes
$46,437
$59
$0
$0
3523
State homestead market value credit
1,738
0
0
0
3544
Other Govt - Miso Grants
0
7,999
0
0
Miscellaneous Ra venuos:
3801
Investment earnings
0
0
15,510
0
3802
Rent
3,150
1,000
0
0
3804
Sale of property
90,000
68,455
400,000
500,000
3809
Miscellaneous
(2)
0
0
0
Total Revenues
141,323
77,513
415,510
500,000
Expend lures
4480
Fees for service
9,610
9,738
0
1,980
4490
Consulting
0
7,999
250,000
257,000
4710
Land purchase
24,002
0
0
0
4720
Land improvement
13,475
0
0
50,000
4920
Interest on interfund loans
4,488
1,509
0
2,800
4930
Investment management fees
0
0
1,010
0
Total Expenditures
57 575
19246
251,010
311,780
Excess (deficit) of revenue
overexpenditures
88,748
58,267
164,500
188,220
Other financing uses:
Transfers in (out)
To General Fund
(50,000)
0
0
0
To Park Development Fund
(82683)
0
0
0
Net Increase (decrease) in fund balance
(42,935)
58,287
164,500
188,220
Fund cadence- January 1
115 5371)
(198306)
(140891)
(1 -09,p39}
Fund balance - December 31
._.($198,306)
{$140,039)
$23,609
$48,181
Attachment 2
Comments
Interest on Investments a 2.0 %' Jan. 1 fund balance
2004: $68,455 Van Dyke, 2005:$400k Lamenteur /Adolphus lots
and $1001, from Gladstone Fire Station sale ($148K in fund 405)
Gladstone Area Redevelopment Project
Commercial revolving loan program
Investment management fees are 6.5% of int an myestment.
13
AGENDA REPORT
Agenda Item K11
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Public Works Director /City Engineer
Chuck Vermeersch, Civil Engineer I
SUBJECT: Kenwood Area Street Improvements, City Project 05 -16 — Resolution
Ordering Preparation of Feasibility Study
DATE: June 4, 2005
INTRODUCTION
The Kenwood Area Street Improvements project (see attached drawing) has, for a number of years, been
in the Maplewood Capital Improvement Plan as a proposed project for the 2006 construction season. The
city council will consider initiating the project by approving the attached resolution ordering the preparation
of the feasibility study.
Background
This project consists of approximately 3.7 miles of residential street reconstruction, drainage and utility
improvements. Staff will initiate the project process and feasibility study by sending an information letter to
the residents. This summer the engineering department will begin topographic surveys and preliminary
engineering studies of the project area. Staff will follow up with neighborhood meetings late this summer
and early fall as the feasibility study is being completed. It is anticipated that the public hearing will be held
in early fall.
Budget
A not -to- exceed project budget of $40,000 would be established for the project development and
preliminary engineering required to complete the feasibility study.
RECOMMENDATION
Staff recommends that the city council approve the attached resolution Ordering the Preparation of the
Feasibility Study for the Kenwood Area Street Improvements, City Project 05 -16.
Attachments:
1. Resolution
2. Site Map
RESOLUTION
ORDERING PREPARATION OF A FEASIBILITY STUDY
Agenda Item K11
WHEREAS, it is proposed to make improvements to the Kenwood Area Streets, City
Project 05 -16, and to assess the benefited property for all or a portion of the cost of the
improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
That the proposed improvement be referred to the city engineer for study and that he is
instructed to report to the council with all convenient speed advising the council in a preliminary
way as to whether the proposed improvement is necessary, cost effective and feasible and as to
whether it should best be made as proposed or in connection with some other improvement, and
the estimated cost of the improvement as recommended.
FURTHERMORE, funds in the amount of $40,000 are appropriated to prepare this
feasibility report.
36
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Hgenaa item
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Hgenaa item
<11
Agenda Item K12
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Public Works Director /City Engineer
Erin Laberee, Civil Engineer I
SUBJECT: Gervais Avenue Improvements (Cypress Street to Maplewood
Drive), City Project 05- 17- Resolution Ordering Preparation of
Feasibility Study
DATE: June 3, 2005
INTRODUCTION
Gervais Avenue, from Cypress Street to Maplewood Drive, is listed in the Maplewood Capital
Improvement Plan as a proposed project for the 2006 construction season. The city council will
consider initiating the project by approving the attached resolution ordering the preparation of
the feasibility study.
Background
Gervais Avenue is located just east of Highway 61 and is in very poor condition in many
locations and needs a full reconstruction. This project would consist of approximately 0.25
miles of street reconstruction and drainage improvements. Staff will also explore some issues
with adjacent structures that are non - conforming due to setback and use issues. Authorization to
proceed with the preliminary report is recommended.
Budget Impact
A not -to- exceed project budget of $15,000 would be established for the project development,
topographic surveying, and preliminary engineering required to complete the feasibility study.
RECOMMENDATION
Staff recommends that the city council approve the attached resolution ordering the preparation
of the feasibility study for the Gervais Avenue Street Improvements, City Project 05 -17.
Attachments:
1. Resolution
2. Site Map
Agenda Item K12
:7�.Y�AIlt1[�l�l
ORDERING PREPARATION OF A FEASIBILITY STUDY
WHEREAS, it is proposed to make improvements to the Gervais Avenue Streets,
City Project 05 -17, and to assess the benefited property for all or a portion of the cost of
the improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
That the proposed improvement be referred to the city engineer for study and
that he is instructed to report to the council with all convenient speed advising the
council in a preliminary way as to whether the proposed improvement is necessary, cost
effective and feasible and as to whether it should best be made as proposed or in
connection with some other improvement, and the estimated cost of the improvement
as recommended.
FURTHERMORE, funds in the amount of $15,000 are appropriated to prepare
this feasibility report.
COUNTY
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Exhibit 1
Project Location
Gervais Avenue, Cypress St. to Maplewood Dr.
City Project 05 -17
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ERVAIS
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36
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Project location
Agenda Item K13
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Director of Public Works /City Engineer
Dennis L Peck, Senior Engineering Technician
SUBJECT: Settlement Agreement between City of Maplewood and Schmelz Family,
LLC, Pertaining to Retained Utility Easements over Vacated Cope
Avenue and Duluth Street
DATE: June 2, 2005
I. III III :Zs]1I1I01[a]
The city attorney is recommending that the city council approve the recently rendered Settlement
Agreement between with Schmelz Family, LLC pertaining to retained utility easements over vacated Cope
Avenue and Duluth Street.
Background
On February 27, 1989, the city passed a street vacation resolution for dedicated Rights -of -way on Duluth
Street and Cope Avenue in the vicinity of the Schmelz Family Countryside Volkswagen business.
Because the original vacation language was somewhat vague and inaccurate, the city passed a second set
of resolutions on December 9, 2002 and February 10, 2003. In response to these street vacations and the
necessary utility retention the Schmelz Family, LLC and their legal council determined that it was
necessary to undertake a Quiet Title Action against the city to clarify the full nature of their holdings and the
city's legal retention and purpose of the utility maintenance easements.
Budget Impact
The granting of this settlement will not have impact on the budget.
1] 618111 :9 [a].I
A favorable settlement was rendered by the Second Judicial District Court and the city's legal council has
found that the court's determination is not damaging or prejudicial to the city.
Nx8101MIMI:Iki UL1111 III [a]ki I
It is recommended that the city council approve the attached resolution approving the Settlement
Agreement between City of Maplewood and Schmelz Family, LLC.
Attachments:
1. City Attorney's letter requesting council approval of settlement
2. Settlement Agreement Resolution
Kelly & Fawcett. P.A.
At 't O R N F Y S AT L A W
OF ('01 /.%M-
11(G( /(;4A A HOLL}'. PI.0
■ Patrick J. Kelly
pkellyiukellyandfaweett.com
Licensed in Nfinnesola and Wisconsin
Mr. Dennis Peck
Department of Public Works
City of Maplewood
1830 E County Road B
Maplewood, MN 55109
May 11, 2005
RE: Schmelz Family, LLC, et. al. v. City of Maplewood, et. al.
Dear Mr. Peck:
Please be advised that Mr. Lemmons has forwarded a copy of the Settlement Agreement which has
been executed by Schmelz Family. It is my understanding that youwill prepare the resolution for
the City Council concerning approval of the settlement. Please find herein an internal memo from
Chad Lcmmons concerning the quiet title action.
If you need any additional information, please do not hesitate to call as this file is quite extensive.
Respectfully yours,
KELLY & FAWCEETT, P.A.
Patrick J. Kelly
Enclosure
444 CEDAR STREET, SUI'IE 2350 • SAINT PAUL, MINNESOTA 55101
ILLLPIIONE651- 224 -3731 • FACSIMILF6s[ -22; -8019
www.kclh,andfawcett.com
SLATE OF MINNLSOIA
COUNTY OF RAMSEY
Schmelz Family LLC, a Minnesota
limited liability company: Peter J.
Schmelz and Jane F. Schmelz,
DISTRICT COURT
SECOND JUDICIAL DISTRICT
Case Iype- Other Civil
Court File No: CO -03 -1924
Plaintiffs,
cs.
SETTLEMENT AGREEMENT
BETWEEN PLAINTIFFS AND
DEFENDANT, CITY OF
MAPLE WOOD
City of rMaplcwood, a municipal corporation:
Gerald E Frisch and George 1 1. Frisch, as
heirs of the Estate of Allen I. Nilva; David
Realty Cmnpanv, Inc.: Alan Herman and Lots
Ann Herman; all other persons unknown
claiming any right, title, estate, interest or
lien in the real estate described in the
Complaint herein.
This Settlement Agreement entered into by and between Schmelz Family, LLC, a Minnesota limited
liability company, (Schmelz) and Defendant, City of Maplewood ( "City ").
RECITALS'
WHEREAS, Schmelzs' predecessors in title had acquired fee title to the following described parcels:
Attached as Exhibit A.
The City was the owner and holder of an easement for street or highway purposes over and across the following
parcels:
A. The South 30 feet of the West 400 feet of Block 14, Clifton Avenue Addition Ramsey
Co.. Minn, (Cope Avenue);
B- The South 30 feet of the East 300 feel of Block 15, Clifton Avenue Addition, Ramsey
Co., Minn. (Duluth Street);
C. Tlne East 30 feet of the North 157 feet of Block 10, Clifton Addition. Ramsey Co., Minn.
(Duluth Street):
WIILRLAS, the City did pass resolutions, which vacated portions of the street easements set out above
,chile reminina utility casements;
WHEREAS. Schmelz has commenced the above aetiml for the purpose of obtaining ajudament and decree
finding Schmelz Pamily. LLC, Peter J. Schmelz, and Jane F. Schmelz as the fee owners of the real property described
in Exhibit H attached hereto, and Schmelz Family, LLC to be the fee owater of the real property described in Exhibit
C attached hereto;
WHERFAS, pursuant to a Warranty Deed dated May 1, 2003 filed for record October 22, 2003 in the office
of the Ramsey Countv Recorder as document number 3690177. Peter J. Schmelz and Jane P. Schmelz
conveyed to Schmelz Family, LLC the real property described on attached Exhibit A;
WHEREAS, the City has no objection to Schllle12 obtaining the judgment and decree requested, subject to
Schmelz aclatowledging the casement rights of the City in the easements legally described in Exhibit D attached
hereto; and
NOW, THEREFORE, in consideration of the mutual benefits derived herefrom, Schmelz and the City
hereby agree to entry of a Juchinient and decree by the Rantsey County District Court finding Schmelz Family, LLC
to be the lee owner of the real property described in Exhibit H attached hereto subject to easement rights miming in
favor of the City as described on Exhibit D attached hereto; and that Schmelz Family, LLC is the fee owner of the
real property described in Exhibit C attached hereto subject to the easement rights of the City as described on Exhibit
D attached hereto. Schmelz and the City agree that this agreement shall not adversely affect the rights maintained by
the St. Paul Regional Water Utility on the properties involved.
That this Settlement Agreensut represents the entire agreement between the parties. That all prior
aerccmcnts either oral or written regarding the matters set forth in this A2reemcnt are hereby declared null and void.
PLAINTIFF
DEFENDANT
SchnFamil it City of Maplewood
By
i
Its j Its_
By
lib
EXHIBIT A
The East 290 feet of the West 400 feet of Block 14, Clifton Addition, Ramsey County,
Minnesota, except the South 30 feet taken for street purposes_
2. The West 110 feet of Block 14, Clifton Addition, Ramsey County, Minnesota, except the
South 30 feet taken for street purposes.
The East 240 feet of Block 15, Clifton Addition, Ramsey County, Minnesota, subject to
easement for road purposes over the South 30 feet thereof.
The East 30 feet of the North 157 feet of Block 10, Clifton Addition. Ramsey Co.,
Minnesota.
EXHIBIT B
I. the West 105.00 feet of the East 135.00 feet of the North 30.00 feet of Block 10, Clifton
Addition and vacated street accruing, Ramsey County, Minnesota.
2. The East 240.00 feet of Block 15. Clifton Addition, except the South 30.00 feet lying West
of the East 135.00 feet thereof. Together with that part of vacated Cope Avenue accruing.
Ramsey County, Minnesota.
3. I he East 240.00 feet of that part of Block 16, Clifton Addition, lying Southerly of State
Trunk Highway Number 36, Ramey County, Minnesota.
4. The West 11 0.00 feet of that part of Block 17, Clifton Addition, lying Southerly of State
Trunk IIighway Number 36, Ramsey County, Minnesota.
5. The West 110.00 feet of Block 14, Clifton Addition, together with that part of vacated Cope
Avenue accruing. Ramsey County, Minnesota.
6. The West 225.00 feet of the East 255.00 feet of Block 10, Clifton Addition, together with
that part of vacated Duluth Street accruing, except the South 174.00 feet and except the
North 30.00 feet thereof. Ramsey County, Minnesota.
EXHIBIT C
That part of East 114 feet of the West 400 feet of Block 17, lying South of the Southerly right ofway
line of Trunk Highway 36, and the East 114 feet of the West 400 feet of Block 14 lying North of the
southerly 128 feet thereof, and the last 290 feet of the West 400 feet of the North 98 feet of the
South 128 feet of Block 14, all in Clifton Addition, Ramsey County, Minnesota, subject to roads.
EXHIBIT D
Easements for public utility purposes over, under and across the following described properties:
The South and East 15 feet of the East 240 feet of Block 15, all in Clifton Addition,
Ramsey County, Minnesota.
2. The South 15 feet of the West 110 feet of Block 14, all in Clifton Addition, Ramsey
County, Minnesota.
3. 'Ifie South 15 feet of the East 290 feet of the West 400 feet of Block 14, all to Clifton
Addition, Ramsey County. Minnesota.
4. The East 15 feet ol' the East 30 feet of the East 255 feet of Block 10, al I in Clifton
Addition. Ramscy County. Minnesota_
RESOLUTION 05 -6 -XXX
SETTLEMENT AGREEMENT RESOLUTION
WHEREAS, Maplewood did vacate Rights of Way for Duluth Street and Cope Avenue on February 27,
1989, December 9, 2002 and February 10, 2003 and
WHEREAS, Maplewood did retain certain permanent utility easement rights for maintenance purposes
and
WHEREAS, SCHMELZ FAMILY, LLC. et. al. brought suite against the CITY OF MAPLEWOOD, et
al. in civil action to define and clarify by court declaration the perpetual use of the retained easements and
WHEREAS, the District Court of the Second Judicial District did in fact adjudicate the settlement in Court
File No: CO -03 -1924 in a settlement agreement satisfactory to both parties.
NOW THEREFORE BE IT RESOLVED, that the city council accepts and approves the SETTLEMENT
AGREEMENT as provided by the District Court of the Second Judicial District.
Agenda Item K14
/ e [ r ] :l . BY- :14as] :1 I
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Public Works Director /City Engineer
SUBJECT: Markham Pond Retaining Wall, City Project 05 -18
Authorize Engineering Investigation of Wall Failure
DATE: June 7, 2005
INTRODUCTION
Azure Properties, Inc. is the owner of a building at 1650 Beam Avenue. Azure Properties took legal action
in 2000 to determine that the city was responsible for a retaining wall built by Azure Properties to hold their
parking lot in place. The wall is failing and an engineering investigation is required to determine an
approach for replacement or rehabilitation. Approval to select an engineering firm is recommended.
Background
The property at 1650 Beam Avenue is adjacent to Markham Pond. The parking lot for this property is
supported by a two -tier timber wall. The parking lot is beginning to sink toward Markham Pond and the wall
is showing significant indications of displacement. Due to the possibility of failure, the engineering staff
hired a retaining wall expert to analyze the wall. The report from SEH Engineers is attached. In summary,
the report concludes that the wall has failed and likely will completely collapse within the next couple of
years. The engineer has recommended that the wall be replaced prior to August 2006. Further analysis is
required to develop alternatives for the type and extent of wall replacement.
Also attached are a number of pieces of correspondence that have occurred between the City and Azure
Properties over the past years. The documents summarize that the City attempted to assign the wall
responsibility to Azure Properties, who originally built the wall. However, in 2000, the City Council was
forced by court action to assume the responsibility. Generally, the City failed in the early 1970's, during the
construction of the Beam Avenue project and Markham Pond, to acquire adequate easements. Azure
Properties constructed their facility relying upon appropriate easement and design by the City. This was
determined by the court to be incorrect on the City's part and thus they assigned the responsibility for the
wall to Maplewood.
Budget Impact
The cost for the investigation phase of the work with SEH is $17,500. There will be significant additional
costs for wall construction in 2006. We recommend that the $17,500 expenditure be paid from the Storm
Water Maintenance division of the Environmental Utility Fund, where dollar are budgeted for Fees for
Service. The 2006 expenditures will be studied as part of the report when the actual costs are determined.
Nx8101MI MI:Iki UL1111 III [a]ki
It is recommended that the City Council approve the hiring of SEH Engineers for $17,500 to perform a
geotechnical evaluation of the Markham Pond Retaining Wall, City Project 05 -18.
Attachments:
1. SEH Retaining Wall Observations Report
2. Correspondence between Maplewood and Azure Properties
-A
nm
Tt s. Stele Ht-ti.
FROM Brian Ali ceht/ Ron, Farnner, PI, « "
DAT May 13, 200
RE: M arkham Pend Remitting Wall F'icrd Observations
vl t i No. 1 4,00
Steve,
A site vwit 4 as; made to Zispeet the condithoii_ of the Markham lake rehining well located to tie 'a est of
Kennar Ave. Observations of Is }'. aH ccoldhion and reco mmendations .lotions are provide£' below.
A G;`t�.'xt3itns
The e- stnig 6.,.,..1 consisu, of a rwit tier timber faced desi with tirinber be backs. he timber facing
consists of seet'hins of 6 hick s€tuare bt iher. T he upper tier of the wail has ax_ exposed face hei of 3.5
Feet ' o most of the well, The exposed face height of We lower tier varies, with the highest exposed face
being approxiY ?atedd 4.5 feet. A 3 to 3.5 t oot hcn Zoom- terrace separates the upper arid tower riail faces.
The slope bel ind ne wait appears io range be 22'3_: i a and 3i f x t' by visual inspection f F x` e grad tie
hont of the iower t... Varies ttith hnca.tnsnll but is not as steep as the E " Ibehind the upper her, At the
cols, of the grade eith a driveway or pained parking awe 12i aft, g the entire wall length. The estimate
total height bovveen the base of the waft and the par.:_ing i - a surfacc 3.s 12 to 14 feet.
From the catch basin at the rorestem canner of the upper tier, the wall travels appioXr'i'i;.ately i K) fee` to the
ear, paralle3 to the office building at dre. site. The st=aff then turns south for a distance of 80 feet. At this
point, the wall appears to have been buried with a paye. -f large nprap which is stabilized, with a wire
inesh. The steps of the ;sip area is very steel), in execss of 2fi:IV by visual ln,pcction. The r.prap area
Cover IS a distance c,i roughly 4 0 feet, before the timber wall reappears as a single rase wall far a distance
or poi ghN 30 :eat. A enl, eXits under tale riprap ponion of the slope, however the size and tecatien of
the culven was not 7eternnned as the face of the mesb- covered ri ap was d3rigerously steepand S ippery
to walk can.
A lie wall is ovcrg : with brush and trees, 7 - "ees of up to Iii in:ch.a it, diameter fine i eC ? allowed to
oft ir, the terrace i)(,te war the pper and lower walls. The steps behind, the ti pper w ail his r ecent l y r)
Clear <d c_ brush.
A shovel was used to exert ate 1•Ddrind the uppc, tier in railer -a x.Yestigate the ba.ckfill. The backf_li
appears to condo nf hire sa with som e silt. No gravel c ainage layer was encountered directly behind
the vra[i_
The well sho'v s obvinus signs of r-o\'ernerlt along the 110 feet parallel to t, off ce building. The lower
i'li)c,..., of ea tier have rotated, ir - - lie .4all is "'loving tow the =slue. Sam of the rotation
approaches Si iiet aba= i.e.. p etogccphss}. The sw6we of the parking lot has subsided s.vcrai inches
behind the Rail at tie nrost obvious point of 'pulp €ng. The subsidence t. of the parking lot appears to h,
created a lots' s in the parking to curbing, ,t i -ich Prows water to run over the cut and down I s .shore
Sno €i anion € enariseson Inc, 3535 VadnTP Genie, D;we, SL PaW Me 55i iG -5'85
SEH.s an equM :,,,rtes".l. .aaroytr 651A902000 1 80032 IMS 95S.dn ;- 2.,:r'ax
Murk6mo. Pond Retaining Wall Field (}6ocnab9uu
May 11,2U05
Page
behind the upper wall den The oomff bas resulted iu die loss nr6mukQ\lbehind he upper bo/. in
addition, water has created a wash out u1 the far western end nC the wall near flbo existing catch basin.
9J/onr appears tooverUnvv the asphalt curb ut the catch basing and nuo down the stripe along tbn face oC
tire wall, rather tbao8on/iog into the catch basin
The portion of the timber wa] I running to the socith by die east ranking ana is it better physical condition.
Little r(na1i000f the base timbers was o6murvtd. Some fuuoo damage was ounurrioA and .00sswas
gnovvhugnnibepra!}fbtwioarouoroo:iriogoodirxutuoo\i8b!.Tboparkiog|ntbcbiudtbisportioomI`oul|
shows some xi&unof distress from slopw movement. Cracks iu the Ruveuneo{roroiug parallel to the wall'
pOzm observed along most of this portion af die n/al\. Tin cracks indicate the slope iu}iku}yslowly
znoving towards the lakv The parking area bed6nd the mail has a raflie, steep ggradc in the direction of 'the
lake However, i!ionoolearif6hiu was u design feature, wrepzohie/o',bxthundrre|opedorcrbrom6oclu
rumvrxumcCny the slope towards tire lake.
Thmriprop portion of tire slope has anuneven appearance, it is not clear if the riprip was poorly plmowd
creating the existing appearance, or of flas soil under the riptap is being u-ndercut causing portions of the
dyrap to subside.
The 8zuudm600 soil uuoddinus under the ool) are, uoknovro. However, vertical mxttlnosonto'tbe wall did
not appear to6numissue.
Pbutugrmpbuuf the wall are xlt*obod tu the ronnuooao8unu.
Glaclusions
The wad does not appear tobeioinuotiuent danger ofooliupm-iog,but should 6o replaced as h ixfkiluo&"4
dioouxuioovvdbunuuf - tbeboOdiug cocaine indicates that the parking area showing 6o most severe
diatress Just beer. gradually sinking for niany years (the iertant has been it, tire building since l99l).The
overall ocnditj000f the wall near the north truddog area is poor.*bu*iou the ixmstpist6lnbunh^,distress.
This area nlau has two our6soe drainage ruooff issues which are 'likely o:omlnrodugthe failozowf the nvaDL
Tbcmoutbeznpnzti000ftbmwuUiulibe\yu>uviugaun/ellgirmotheuruuksiutbspudciuglmtfrove/o*u{,bd
shows less facing distress than 'the ponion parallel to the office building, The ty
, pe and condition of the
existing buokfi}}inunmumr.hoxpcpwrno drainage rock appwns to have been used {nunucdiatmly6nbiodthe
fbeiog.C0000aupructiceiurlu8nnooiuguAondoiuiuQnuckhehiud16nw/o(iGacotobnomn/uimrpm:nnnze
buildup and less of fines from tbobonkfi>}.
T6nneuppeurntn6eoogoiokaudioczpenmiveouoeot{noXor!bnoriaioAwuli. Fixing the existing tacin\Q
would require re/ouvu\nf the buok8]i over ^ large pvrtinuof the waU,and the cut would. achoodiunndie
exiting parking area. Ybrrc appears tube overall nab(lityisuueon/i!h the slope us evidenced hythe
longitudinal cracking nf the paik6LQl*tpavement.
V9e6nrncnoomoodprcveobuApeop\o800/Jxiv6`govmr,bup{uib\rsuhoidoozwureamloug ,be western
porrion of the oil area- 'I'lie conditain of thc'suinglade at this location is unknown, and it's void exists G-r
develops u tour could break t6uoueb the iuvmzw-un
Thmmxivbug drainage inoblerris along the section of wait paraliell to the office building necd to be
addressed us soon oopossible Wozmcuoaoan*8Uhut{esopnrurydcu.nugmiuonnrenumotshnuiadmbyzuid-
Ju}yufd6nyxun The asphah, curbing near the western catch basin mum be bAh up it) ensure water goes
into the omi:h basin and -no down the Ewe uftbncrops. Water must also hepreveuiod8nzuovertopping
80uzM6nru Pond Rxouioiu2WuOFitld(>bservuiionn
May ll,2OO5
Page
the curb iu66msohsidmu�wurmozodrnuo�o�Jnvvo�&xuiu��6c��u��bn�� per v/ull tier, h nieJbopossible
to sandbag ` ne ow al-ea io defiect eu-tIncewater lo, ihe wes-,em end of the dove and into the catch basin.
iVe recommend that diwr/all6ozophaoe6`miiban/uuctom:suitable for n:tuobiQul%iol4fbutbiV6
- vertical n:Uof6 Given 'he lincdudumouotnfvvorking space, and the onn;ooitynfthe
eriubr\Q parking area for the office. options for tbewa\l,epluc«000u1 are limited, A modular block wall
onuldhe designed 'or the vertioal height. However, nplaoioL the required rein8orcnzoeotfor such mdumign
�wnuldli��iyr�guir��ooavatiooioto16m�ur�iuQwma,uod1����o#�uuzr��uaoo�u�1na�ton�o�pu�k|oA
space and aoaouwio�o��b�rco,a�^�n�Dar�6x��o��mn� /�o����pU�vval1:oo�J6cios1allcd1Uut.nnuld
not require an extensive aocxouvatiuu.E[uvverxr, the v8braiino�iozonuubaoiootml]utiu0000ldhouoissue
8uz'beoM8uwb'ildio&oinu:tozoaodtnoun1n,umat1waotonzuwnmmdialutrviomomm:looutniiotbe bufle
Ac»ync`an/ulloboul�hn8u��Qo�duot�mQ.odn and drainage issues iu the DurkioQlu�ooui8hecorrected,
The coal of a Prclinuiiary geoteChnical exploration pr-n-jam, to detemniffle the subsurface eonndittons are
the auitu8i\dynt,various repuhm»/imyrovuuoerxoltmcue1iveoioapproximately S17,508. This cost also
iucJndwma survey of the rxi»sioQv/uiL
6uu
/\Umnbzoeots: Wall Photograph,
C:
Azuree Propeffies, Inc.
FICI Bob 17800
01001 PAUL, NIN 55117.
Gfwiafi' cmkxthE�
Di, enl im '6:, 1; 46s-34,'2
,'�' knde r, <o 4, ;4-W
24 may 2005
' I
vm Chuck Abl, Director ofPubfic Works,
, I -
CITY OF MAPLEWOOD
i 902 East Court-, Road B
Nlapkvvood X4K 55109
RE: Afqrkhatn Pond Retaining Wall Issues
Dear Mr. Afil:
Thank you far - --, , esterday s telephone call. Based on that discussion, the following is onn
understandfing: (1) the CHy W have Hie retaining walt at the north end of Niarkham Pond.. (and
that supports the land ander the Bearn Avenue Office Park south parking lot) amensed by
engineering f rsonnet; (2,, yon Lt iH be seeking appwoqiMions to fund a repair or reconstruction
of he xvaU, depending on the outcome of the engineehng assessment; (3) the City has effected,
cedam Mmt pawhing s is the parking lot catch basin to help with rah manigennent in the
inierun; (4) any rcpair/. of the retaining tvall -vvill not be started 1111til
next year, a . d (5) the clunrent condition of the waH, W the City's opiniorh does not preseTA an
irnaninent risk of faJure.
!lank you again Rw ynur aRention to : and please don't hesHate to cell rne if lere are nif
inaccuracres in the foregoing,
% truly Yours,
Amm PROPERTIES INC
B
vK ------ -
G. P. Gaflaghe- ( -,�
�
xx Es. hvc^
1pn[l, B/`x'1178]0
S/\|��[P�nL]MIN 35 1 117'783�, ,
/ \
\6�l
: �, x�o,
//-^x 'o��
29 Almil2005
&�c 8icbuz6fur
C[TyOF%&/\yi mO{)D
l89O As! Counh/ Mad
Map]eIVn Y, M0 551OV
8f! Wa»/,rooudi}h*m,Iaaxk/Afaxk/m/nPond
War Mr. burnman:
VVe 6a-'e, for snoe bne
rrLaiobngvvaU(u�tbeM,,
lox myocoedcvntniatdh
this regarT
oskcl Lbat the Cih honor Hs obiiyhuo Vo ,neintam Hie yboye|ine
plewoodCfibco PorLyazkwg koin nvcr d
@�jwwlout, umceaQain, that t bmbor �mOuiLhcnorch eud6 the pun1wiiich
xuppurLa she WOMvonJ{]fhco Zeal- parkin lot io /aU /[ Hie iai}u/ei-
aUovvcd W contbnoc uoa6a!ed L6e result coulJ ioro|nc cxteoeive yzo da�na�� p/Ub a
rciaLed risk &pnrxooa]irnory, 8vuxeanso(bMsWervvesC!
icncloue,kzvnozreforcncconpi,oufcertainnuronpoodeoceWand hnonnCi!yperannneiao
well uso{�i1yLnuocilc}od1irubuoaoJ aDuiw/bichuorveinUlour/atctbmtthis
is the u/ the [idyu[ Maplewood. iisbonid also Fe num eJ No
the <nou,iminwneahipitLbcLaodupmnm/hicbbhr[iiyhanen`rtyJa6`nco,nnnnnil,nibcrddngs,
bvsoor been r� thi/date,
AZURE MAIN FIFS, AC,
JOHN E. DAUBNEY
1217 n EST SEVEN7- STREET
55 n 312098C S P-'JL. 55�132
Banragm Sk QUY
A=MeYs at Law
445 MinamsWa SUe�'t
St, PauL SAN 55101
Arm: S-, =m g Lo Fawca'a
Re: Ciry of Maricviondv, Sera,
CoUrt File -Nu- Cj-91-12262
Dear Mn Fawcom:
7 A , .a5 220-"A 1 �
Throughoult tle 'XiLl Of �e above-enu ilea' mancr, it 'N"o; jgroedby - a!e
mmin ma
t e� TV . 1
hie Ch�, -Mapiewcod iha di- C t�' had in on Va 0b
&L'IYaEI0P to ma
iaterill sup ost" . ne�'�,,vRichardSchattier,
a pond, on lards ow Nlaplewoo n
n; m
c° �-tjf�aate that �ays anvdiring ab out die o -r',' osoOnsloilirdes 0 " �i 0, -- mar
uo�d �uppcat
t
Th s rae umUs cf to icon side --r-he pend are -nahmtained by a chbaIg of Uemed MAWS
wjicn , ar e OC decay Lr rep raccz,'rne',!L NLIPICwaod �tould eco his ongma-g
3 R d
- kr theT oRoniv ad=tted �hrou,�h hie Course of the rrisi. selveier
,espoTisi,bility, the '" tY
wouid 'lea a hav,- , � , .ometh&-z hx A Sks aMdeg Pon
jonn E. D aubrt�y p
Aotcane
- R and Pa, icia/-
cc: Cxu[ Aammisiamr Ar jlanweY COtt--tv",
Ramsey CoO- Coanhouse
5 'W. Kdilogg B i vd.
SL Pard. W 55102
Richard Schrt
marier Cabinex Co.
99 SOamh C)wiqso Blvd West
Lialo Canada MN"
Kenneth Hm der
Cif-y ✓f Map ewood
Banning fishy, RA.
N T T 0 R % E Y q A T L A I
!710 NORT H, CEMFPItt. LOF. To Wes
445 maXNT SOM STREET
SAD�T PAUL, k1D-'Y 55M�'
305T� F. 81 TZ
PVTOUCK I KELLY
-ON'G Lo Fo"'VCETT
SUMAN KEM
Slu Lo
KAJF—IMNI0.t LOLCKS
johm E, Daulmey
Atto,-Iiey at Law
: 21 7 West Seventh Street
St, PaUL 304 55102
RF Citv of Maplewood v. Schreier
(court File NO: CI-91-12262
Dear jack:
(601 :7,1-11
t65 11 =-Mg
jun=2,2000
For Your easy Ta ti n ence, ancosed 'he-cw pleatie find -a copy of Your ;Lttel to -,n,- dated Apr 5,
2000, It is my Ml rsZao M
chng that r. H h
aider as contm e Mr Schf-- I ier jand addresstd your
us on a s J c of fll
b0t o- I a the id L
concel-Pt's with respect too The resPOnsi � maintaining the side we'
pond. 1 bbvve NO. St ht ier is sniusi ',iiLh \, Faidcr�s reprdscntations. U'hac is not the „
olSas don't hesitate to call
Sincerely,
encl.
B Sk KELLY, P,A�
tl
Pattic k1so Kelly
CG' Ker Haider
i
. 000
June f, -
City of N ap'e?V0oa
I830 E County a
Maplewood, NIN 551
JZ& Holding pond on the south side Of Beam Ave . Maplewood
Dead ML. Haider:
ourselves e C fi vt � a� o- ,VoO
t r Y there T> C�.1 d� -�` ° , `37Yie i between fl the i
-�Ti u'r lvTZt Cit€.'. a
c`L. v to the r'n,,,c ng res!)CAISIOI ItY LC A}rcvide r3t� ral supp ADr nay Be am Men us '. m,
V TI e
lying T1oY` ��. of - t he pond and vest of 'tit 't 1�h y i h_,� ff � `��'. i �.. �,s i
..Y°,bbing in this area is of T4 vttden . onstT on an has ?,6 l i mited 'zIe expo ti 1C . I
am limp i v asking that 1 receive 2 S t7 r from you, or a resolut adopted vS r h MY
couna recogn izing this responsibility- This que,3tic'oe (muld arhe if 1 ever sell this
Drwer7m"r or there is a change in 5 r
rt Y Y 3.�r; '
pat Kelly has responded to e1oh s �_ii E?I:c': .fitUEL u'J :�itutlZ',� r=-a c' - ". sans, l ied wi
1 b ut n e �) tiepin my affairs . m'�&
��<_ z•L+�� sent ^ °.znns. Thi 5 - .i�z, c z r tiI- , izz� U ..� `
}r er 1 tl'6uid line in ha onie 3 1_ r.. n p cogni.zing our 2 .si -OnT
I
. MATLENVOOD CITY COUNCIL
7: 00 MI., Attend, Septembs�r 25 , 2000
Council Cba-mbers, Municipal Buz ding
Mer6ng No. 00-20
0
oil
(1
Q
CALL TO OR-DER:
A regular metting of ene Cits' CoUlicii of Niapiewood, Minnesota was fteld in'he Couric , 11
Chambers, MuDicipal Building, and was Wnd to coder at 7:001114, by Mayor Cardinai.
PL EDGE OF ALLEGIANCE
ROLL CALL
Robert Cardinal, MaYor Present
Sherry All enspach, C iuncilmember Present
Kenneth yr. Collins, Couluncilmconbel Present
,vl=in C, Koppen, Caturcilmer-btr Present
Jul�, A. Wasiluk Couricih-ncrribel Present
CONSENT AGENDN
Councilmiember Koppen rrtov ed —m- apc'lrove —flh un
S 1, � ri
� c , Councilmer
n ber Wasil k Ayes - ail
It- Clai�ificabon Letter - Markhan Pond
AcknoWedged tlm�L -ffie existnig letolning walls around Maricham Pond art zln�
responsibility of -, ,hc- city, and tlnaz the c�,-Ty - ',)e respon.sible for ,
or r plaeprnern.
4ZUI , E
q,E PROD RI
p(), Box 1
St. Paul, NEN 5
1
PH: (, 51. 00 -10}
FAA: 63!486-3�444
t -- Pi be r 2 N 2
uckkhd, Citv E- 1 0 �� a
tt �h — le
c op NLkpLFoIC0D
, ,8 , n E Road. 13
JI
M MN 55
R S u
I -'am "in-I
'-)
UO
if
On behaif o �7< ard :.uld Schle�tr, owne's o f :ocared at lnHU Beam Avora-,e
- r e �ence or �,
S'; Maple woc-' ,' - Tke o� request tha: -�� --a U
�V- r.. - I I j 2�iter:"
r , - - I - 1,11 , pr
aro" A e per t �, e r ,,- C .. -, t I
C � r j e r a real of ct��s over
. 0 � !- h,
ref-elij, '--"-caucni se=rousffi
--ti on -Ic! a"Z� at we currem 7 4 t-uaticn cr r. a 'an C e ----S
b'ers of the "n ti-iat - Lhe 'er sloVes
'��a 30� alL�3 other ro"-�r("
�'Sk �'-" !15__4 o� �M-a park--'�
' r s teepsi-ore1j:na� Cur -cnc'ern: s diat in i--rnen- wcladr1Er
s � i a l � wa-d f , " -1 - - 1� 1-- ,
rt 10 e � " - - i -I--
o f , je - una-do- c' Slick - a-m- a( :'A 31 a
es m av ellc-1 UV r4 rpond as a eesu�t T
E, -001 tv "
-renti a t�arti-n ��f cl-am ir-k al'ce On -,e si��e of dn o 'F
Im lk'
0 zar kung lot, ali ot 1 -p suffic t-,ai n a e
. e Linder tin e
heugh it mar v- -ent tc res
4
'U bove. 7 re-nc'e ap-pears tc have 'Cesn u nstal�ed '�v the G Lr' -.-Ld '-a
C.Ond, jns; 4
-tend�-- ayour - 11
sornewhat c-,.' a he'-, '- we bel3eve that -1 strorlg�- fence or g l u ar draLL ex
e�p V � war ante -"
+ ..
�-r�ac t I s
-mron �hrs Cend �,'-,n. :"ease �ee•
Tlhandk yc'.� r r Orif a��
c
��-,-mments on !he 'or— irc
AZURE FROPERi'ES
0cc {b-1r iU. 2`102
G.F, Gallaghe
AT=- Properties
P.0, Box 1799
v. "UU NN 541 1 1.-.
RE, 1:550 3emr � ven. ue
J
Y t•'°, i2.C ityl`fi:°S to Von to Co ,.1fir 7. our Tu^,.v`.;,t o ti:uror Awtte of 9 9/02 - .'� SG..i. -ty m as l -s �.i.
i 6 J°t"i Beam m Avenue, We ave visited ' he site and have discussed ti e iSS es With o he t ffP as
we!] ".S the waters e �i-st c W 1,4 ch ha iimisdictt€ n over M"cr1:.ham pond,
Alt . ,ve §oul �. w-� °t% -i,ilt the sloops t1diacem to of a OW'1Cii7� let'Tiir,!"t rd SCC.at,LL .at St --
cre -'u'ad "+ o C _ 1- char g r -Alt.. I tll iGI' t. t. t u "G` 1 s5. Si16,�s:5 �l� J G i t'ui,
...silo_:. >vt1 r,'t, arty years . ince ;gip ��te t;?.$ t'.F: t l oTC 'ed ?,<tat -�. h .=.Y"K.:.i'i� 1'z7. "v es t, t} 3St1"1..feii. t Joe
c s wq �L A'v th'L Slid `,`t' deveio;. -ta +u
+ "o.,. 6u� 3?a i:� .m -ers7 rf `m co opt w i t' i. }iei`i - Or-c -- -. t1d h''S! f on
thv 72 olcn - 'a=1tlet and sts` b ize `u.? sione `k'`[t.I . n1t :` ?. You I-eforenc e a por of a °ul`.: :z -?
Y f1e: -U ..xa3t a 7 Lc ' d at The v ' g
& t e,- taF dhe tjr.,.. - king lot rhis Vas IM � _i.r liiPaL rtht, l`i,Y�
o u - It t o deer a. Person �o11a ent`z'rirg t h e sif p e o ver the rip -apped Plea s nd ov?i r1`'±' 72—inch r2t�tw'
Csi;''tilt. - '4..Cia GaxTt Y"'Cti -tt;e sti ..`I'ia' Ct1 - "rltS, Tt"i`S was ?itty a 4' _;" 'uGC1 as a - t,,.°
1t :S ,m o `•~tn, u,at b;�� ``r'�G ar ng* Oa ether p h Tical 'a3° v Staff, d �
Ho wever, `ve bo el chat such a A,`arm— , . the hole rlespc sibHi -y o " the n opt s - olro te" a _mTYtI
no, reason to u.t ccouLcl`ge ct r',Li� 'I'Lt des bom I st11' xg oi_7.' roan of U'"il�,. � %�'' �' t �11.i ?.rte
that `w UG vE,'t i.T"Par; L`ed oT d %ISM SLC:?. we. G'r`osaj as thzfr a. ,> ii"t`an i`:soes re garding ardiiag flhz,, al,- als `w
be instal stone stability or thle e:ti St;T1v. `_erce stc, 4 e have alEo rev is :'L71'Z'P'. s€`:"e +�`Yl' xt
ag e l e. t nt tmnd it rsferS on TO lute - -i 9': 3iY {tp'j Y:tE `..., S1?t�G, Lv1 �. Tw %T iaG ..� ..ht. t' si
te.Ta.11 "vails,
buE l as `js that expo -en e rn s erlement and slloug _n.c, `Post Hkely due e barlanert
Sett1::Z:ovI1C caused k the Cias aa` t°2.a'- �i,ei1 IQ t - ons ,, s appears o be creating is
water o v e rflow ?3s SZYt. W`1?iLs`t. iA1af iii al{ id ci�,g z"'u,?' G;..r"A.'.47St "".' iLtt"�Y,l' 2 e.: y` t %:2'<xta:a
the tnt �'t�, of the "arking lot a that 101 ltjnn In addition, storm woter aaappews to he
taws'.1nwLLg at 2 +3the, lo canon r ax t ca ry l u kS . This =S being aaiSe l i7 ea - y rain
bypassing the storm inlet and 15 alis - Ti - Ig t-he slopes in aui:.Gh the saa`?3.; way. The `star we v`lShed
D E- PAf?Yt:'EN-r nF' PtUaL!r- 'l
cast- i iu® 1550
C iTY UH MAP L ettOOD
Macs L ti C C',.,' `ti 4 .'.'55 14`=
7
buE l as `js that expo -en e rn s erlement and slloug _n.c, `Post Hkely due e barlanert
Sett1::Z:ovI1C caused k the Cias aa` t°2.a'- �i,ei1 IQ t - ons ,, s appears o be creating is
water o v e rflow ?3s SZYt. W`1?iLs`t. iA1af iii al{ id ci�,g z"'u,?' G;..r"A.'.47St "".' iLtt"�Y,l' 2 e.: y` t %:2'<xta:a
the tnt �'t�, of the "arking lot a that 101 ltjnn In addition, storm woter aaappews to he
taws'.1nwLLg at 2 +3the, lo canon r ax t ca ry l u kS . This =S being aaiSe l i7 ea - y rain
bypassing the storm inlet and 15 alis - Ti - Ig t-he slopes in aui:.Gh the saa`?3.; way. The `star we v`lShed
D E- PAf?Yt:'EN-r nF' PtUaL!r- 'l
cast- i iu® 1550
C iTY UH MAP L ettOOD
Macs L ti C C',.,' `ti 4 .'.'55 14`=
G A-zLre Fropeftl vS
Page 2
Weber 10, 2002
the site, ffie, s r -iinwqs completely covered over Wth leaves and other debris. There aTe
corrective measures tBast fear, nand should be taker , f-o erosion and mainta-in
� o pro t s ,
, be L-Itee:ri"If of tle parking lot, VVI would recormnerm you consult an en.jueer and review the
a
ffer-
6 and dif ent �Lnletc are.
site alm7aue conditions, Permanent soil stabilization blam<ez, additionall
-%v sug
— � - gestions,
Please cordact me wid', any allesd0ls Or cu
V
C, 0P9ER'Nf. CAVE P E. - ASSISTANT C, GINEER
I 5W
7 - ty -Iginee
C: CH"ick A�I AWCOOF of public wo ks/ Ci E, r
Richaid Fz=-, a n, City \Aanager
Gift Aictuinge-, Matra Walershed Distric-,
AZURE PROPERTIES
b(D. Box - 178301
Sairt M.4 N4 35117-782
FAX: 651-M-30M
4 October 2002
N O i C k P11, Eltecoor of P Tjj oW
CITY Or MAPLEWOOD
1830 East CmantY Isoad rt
Mar !zW a k 'iti 55 C
RF: 1650 Berm, Avenue
Dear `, r. Ahi.
i r in rec ei pt t 5 � . C. Ii tt�' , n r � r t sUe tC. r S ° � r Cs' T L ew lcta e a✓
and mank ''"U Or .kH _vsTsJ ,7e tti 011 11 y.'tF it anr
pcu ( „at Were a re sonic. mi ,i t...,.Jian iG_S
t:OU.. what �;.,•c' saying. i we i-s III-,, subm d � s C..;; 3 r 25 i't `.; t �, E:i' ^.
r i
' The .. s5'w at-.- n that the hopes pep on the _Cc 'hm m been F” p . :"i on
yea rs ticri.L ro� 5 ".tC was developed :5
1
t ,. 2 I °-.+ the pviti should be EsiG' «.+..,i - .t'<[T
sii "ale u Sr'_v gip}, y t
Jrern t. a. t-' .her
co dhio nova' q if" imid._t' Y 4tt , er . I:J 2 }c _ } i F` t U , ,. ., ..
y'n jeestu_i d ti`'`_Lt the pond i`�us d�> t � I"� parkin ts �V %<i$ �t+i�r -E. but
d n t unde rstand the, rd evmcf s . if33 t ,� to - he continuin xi " e _.�
u 1,3z' :d.
'v' ve njade reAmenan to the s hin ilk n .n suprci of 4e.t ar-I1I r th,t',
t .0 FT erecr ' it. .is exercise F t.timort 1_,{ �r'�'.'fii s Cl C
ri, o s - o j rrehne l bel ` L? .i_c t a lerrd support eia, ,t',, and by so t7,6 n - .155
n ✓ S .:;..'t : YISk 4 mot' _JC �L c(o na nr '%\c R E aril x
that it was rot M-i e dch =i5 vehicle b f?ia cr-, S{ ess C`t initended.
c.se, th ..:tnc 'Li1GT e t_
� art City ',(. G" ( iositi., or it
exists )n ours _i± 7€ is the 1? t r, `ve arc not a,' +'1T C aw, "i' ric.'1C domain
ain
p roceedings T s ti"f?E 'ir }titd ha , ,e allw ed the erection of 14 fence or th
tu5',°1g of that tortion. Of to 1 on v hi s= iL `5 sitll0oeL I } .case itU LC
there ?5 -yot a kin c adore t :aoo tti ii; This regard.
spend J
,i� n rather ti ere t.I C' e La" bat P " p
v is ori.' n e ror
�nt5tr shun l!;C t � I'f„ t C , 3.^ i
what, ,bC ,42� t0 r�ei 2 '1lrail -v FP t s c art of the ys61 an . do . in an expeditious and
s+w:>>az lJ3J6ma end we / \a .sue !> : y :: :a:: d :e
6 «z2� half of wf» « e«± cy � : o :B2t Please
«
s knew J we Cyr er as w of this 2: Thaxok YOU,
v: truly yours,
:#PROs a,mc
g , n ,c T"Umam CI W
E
A
Im
A
v
It 13 N NA It D
MAPLEVU) 0IFFICE PARK
BY) NKAM,AVENUE, MAPLPMX)D� MN
own no on no am ft"Nomomm" MN OR swommumom a w gm commomm. my No smoommomm NO I= MR&