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HomeMy WebLinkAbout1998 10-12 City Council PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, October 12, 1998 Council Chambers, Municipal Building Meeting No. 98 -22 a 1 1 1. Minutes of Meeting 98 -21 (September 28,1998) NONE I &I All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Conditional Use Permit Review - 3000 Maplewood Drive (Lexus) 3. 1999 Score Funding Application 4. Personnel Policy Revisions 5. Budget Change - Community Center Maintenance 6. Outdoor Recreation Program Grant 7. Ramsey County Road Jurisdiction Resolutions 8. Winter Sand Purchase Approval 9. Used Fire Truck Bid 10. Community Service Officer 11. Transfer title of City vehicle 12. Request for Funds for United Way Campaign Drive 13. Application for Cigarette and Tobacco Sales - Zahira Aqel H. PUBLIC HEARINGS 1. 7:00 P.M. Carver Elementary School Parking Lot Expansion (2680 Upper Afton Road) - Conditional Use Permit Revision - Site Plan Approval : A, 1 I UNFINISHED BUSINESS 1. Bruentrup Farm K. NEW BUSINESS 1. Residential Parking Ordinance 2. Open Space Land Management Policy Update 3. Joint Powers Agreement between the City of Oakdale and City of Maplewood 4. Park Names 5. Passport Services - City Clerk Division 1 M. COUNCIL PRESENTATIONS 1. Committee Reports 2. 3. 4. N. ADMINISTRATIVE PRESENTATIONS 1. Open Space Update 2. 3. 0. ADJOURNMENT DI MINUTES OF MAPLEWOOD CITY COUNCIL 7:00 P.M., MONDAY, September 28, 1998 Council Chambers, Municipal Building Meeting No. 98 -21 A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers, Municipal Building, and was called to order at 7:00 P.M. by Mayor Rossbach. George F. Rossbach, Mayor Present Sherry Allenspach, Councilmember Present Dale H. Carlson, Councilmember Present Kevin Kittridge, Councilmember Present Marvin C. Koppen, Councilmember Present Councilmember Allenspach moved to awrove the minutes of Meetin No. 98- 20 (SeQtember 14 1998) as presented. IN I Seconded by Councilmember Koppen Ayes - all Mayor Rossbach moved to aDDrove the Agenda as amended M2. Pawn Shop M3. Mayor's Mailbox Seconded by Councilmember Allenspach Ayes - all F. APPOINTMENTS /PRESENTATIONS NONE Councilmember Carlson moved, seconded by Councilmember Kittridae; ayes - all, to awrove 9 -28 -98 1 1. Approval of Claims Approved the following claims: ACCOUNTS PAYABLE: $ 89,763.42 Checks # 7615- #7623 Dated 9 -4 -98 thru 9 -9 -98 $ 202,077.42 Checks # 39756- #39862 Dated 9 -15 -98 $ 23.197.56 Checks # 7624- #7631 Dated 9 -11 -98 thru 9 -18 -98 $ 175 909.34 Checks # 39866- #39960 Dated 9 -22 -98 $ 490,947.74 Total Accounts Payable PAYROLL: $ 284,009.67 Payroll Checks and Direct Deposits Dated 9 -18 -98 $ 47 762.35 Payroll Deduction Checks Dated 9 -18 -98 $ 331.772.02 Total Payroll $ 882.719.76 GRAND TOTAL 2. English Street Improvements, Project 96 -19 Approved the following resolution approving Change Order 1 for early completion incentives on the English Street Improvement project in the amount of $5,000. 98 -09 -92 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 96 -19, English Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 96 -19, Change Order 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order 1 in the amount of $5,000. The revised contract amount is $372,752. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. The project budget is increased by $5,000. 3. Non - Waiver of Statutory Liability Limits for Insurance Approved the non - waiver of the statutory liability limits for insurance so that individual claimants will not be able to recover more than $300,000 on any claim to which the statutory liability limits apply. 9 -28 -98 2 4. Transfer of Funds - City Clerk /Deputy Registrar Copier Replacement Approved transfer of $2,000 from City contingency funds to the City Clerk /Deputy Registrar Division for equipment replacement. 5. Donation to Canine Program Accepted a donation of $500 from Ms. Doris Hansen, approved funds to purchase the remote canine development system. 6. Donation to Police Department Accepted a donation of $100 from Boston Health Care Systems, approved funds to purchase materials for future safety presentations. 7. Livable Communities Act -1999 Participation Adopted the following resolution for Maplewood 1999 participation in the Local Housing Incentives Program under the Metropolitan Livable Communities Act. 98 -09 -93 RESOLUTION RESOLUTION ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT FOR CALENDAR YEAR 1999 WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes Section 473.25 to 473.254) establishes a Metropolitan Livable Communities Fund intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes Section 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account and the Local Housing Incentive Account, is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Trade and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under the Minnesota Statutes Section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life -cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, each city must identify to the Metro olitan Council the actions the city plans to take to meet the established housing goals t rough preparation of the Housing Action Plan; and WHEREAS, the Metro olitan Council adopted, by resolution after a public hearing, negotiated affordable and ife -cycle housing goals for each participating municipality; and 9 -28 -98 3 WHEREAS, a metropolitan area municipality that elects to participate in the Local Housing Incentives Account Program must do so by November 15 of each year; and WHEREAS, for calendar year 1999, a metropolitan area city that participated in the Local Housing Incentive Account program during the calendar year 1998, can continue to participate under Minnesota Statutes Section 473.254 if: (a) the city elects to participate in the Local Housing Incentives Account Program by November 15, 1998: and (b) the Metropolitan Council and the city have successfully negotiated affordable and life- cycle housing goals for the city: NOW, THEREFORE, BE IT RESOLVED THAT Maplewood elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during 1999. 8. Oak Ridge Estates 4th Addition Final Plat (Montana Avenue, east of Sterling St.) Approved the Oak Ridge Estates Fourth Addition final plat. Approval is subject to the County recording the deeds, deed restrictions and covenants required by the City and the surveyor changing Montana Court to Montana Avenue on the final plat before recording. 9. Conditional Use Permit Review - 2696 Hazelwood Street (first Evangelical Free Church) Reviewed the Conditional Use Permit for First Evangelical Free Church at 2696 Hazelwood Street review again only if changes are proposed or if problem arises. 10. Conditional Use Permit Revision - Ramsey County Household Hazardous Waste Collection Site (Aldrich Arena) Adopted the following resolution approving revisions for the Conditional Use Permit for a temporary household hazardous waste collection site. 98 -09 -94 RESOLUTION CONDITIONAL USE PERMIT REVISION RESOLUTION FOR HOUSEHOLD HAZARDOUS WASTE COLLECTION SITE WHEREAS, Ramsey County is requesting a revision for their conditional use permit for a temporary household hazardous waste collection site. WHEREAS, this permit applies to the site that is southeast of the Ramsey Nursing Home. The legal description is: Subject to avenues and easements and except the West 620 feet of the North 438 feet, the West 810 feet of the North one -half of the SW 1/4 of Section 14, Township 29, Range 22 WHEREAS, the history of the permit is as follows: 1. On March 21, 1994, the Planning Commission recommended that the City Council approve the original permit. 2. On March 28, 1994, the City Council held a public hearing. The City staff published a notice in the paper and sent notices to the surrounding property owners. The Council gave everyone at the hearing a chance to speak and present written statements. The Council also considered reports and recommendations from the City staff and Planning Commission. 9 -28 -98 4 NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above described permit revision with the conditions: 1. All construction shall follow the site plan, dated February 10, 1992. The City Council may approve major changes after they hold a public hearing. The Director of Community Development may approve minor changes. 2. The hours of public operation shall be from 11 a.m. to 6 p.m. Thursdays and Fridays and 10 a.m. to 5 p.m. on Saturdays. 3. This collection site shall only be open for eight weekends in the spring- summer and eight weekends in the summer-fall. 4. There shall be an emergency response coordinator on the site during all operating p g hours. 5. The operator shall remove the canopy on each Saturday night after a weekend operation. 6. The County shall mark the traffic lanes to the site from the intersection of Van Dyke Street and Ripley Avenue. 7. Trained household hazardous waste technicians may combine gasoline and other flammable liquids into a 55- gallon closed -head drum. The operator shall surround the drum with a material that will absorb any spills. The operator shall p lace the drum on heavy plastic sheeting. The plastic shall cover the absorbent material so that the plastic will act as a basin to contain any spills. The operator shall surround the plastic with orange traffic cones. The operator shall keep the drum at least twenty feet from any source of ignition, and ground the drum. Waste containers from the public shall not be opened on the site, except to allow the operator to inspect the contents inside. The site operator shall place waste Containers in leak -proof plastic tubs. The operator shall remove the containers from the tubs and pack the containers in drums or plastic bins. The operator shall 1 p place the drums or bins into a truck for trans ort. The Minnesota Department of Transportation must approve the truck to haul azardous waste. The operator shall remove the materials collected from the site at the end of each day. 8. The operator or County shall notify the fire department and the emergency p g y preparedness director when the site will be in operation. 9. The City Council shall not review this permit unless there is a p roblem. 10. This permit shall end on December 31, 2003. The City Council may change this condition on if the County requests an extension before December 31, 2003. 11. People may pick u latex paint and other waste materials approved by the Director of Community Deve opment. 1. 7:00 P.M.: (7:06 P.M.) Gladstone Meadows Preliminary Plat (Ide Street /Donna Senty Drive) - Land Use Plan Change (LBC to R -1S) (4 votes) - Zoning Map Change (LBC to R -1S) (4 votes) - Street Right -of -Way Vacation - Preliminary Plat 9 -28 -98 5 Mayor Rossbach convened the meeting for a public hearing regarding the proposed development, Gladstone Meadows. a. Manager McGuire introduced the staff report. b. Melinda Coleman presented the specifics of the report. c. Mayor Rossbach opened the public heari calling for proponents or opponents. The following person was heard: Mike Ackerman, Developer d. Mayor Rossbach closed the public hearing. C ouncilmember Koppen mov the followina Resolution and moved its .!•D •1 gm�W � RESOLUTION LAND USE PLAN CHANGE FOR GLADSTONE MEADOWS WHEREAS, Mike Ackerman proposed a change to the city's land use plan from LBC (limited business commercial) to R -1S (single dwellings - small lot). WHEREAS, this change applies to Lots 20 -27 and the north 15 feet of Lot 19, Block 11 and the part of the alley accruing thereto in Gladstone Addition, (also known as Lots 1 -5 of the proposed Gladstone Meadows) in Section 15, Township 29, Range 22, Ramsey County, Minnesota. WHEREAS, the history of this change is as follows: 1. On September 1, 1998, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to s eak and present written statements. The planning commission recommended t at the City Council not approve the plan amendment. 2. On September 28, 1998, the City Council discussed the proposed land use plan change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above - described change for the following reasons: 1. It would be consistent with the goals and objectives of the comprehensive plan. 2. This area would eliminate the planned commercial area that would have been between two residential areas. 3. It would be consistent with the proposed zoning and land uses. Seconded by Councilmember Carlson Ayes - all uounci -and moved its adoption: 9 -28 -98 6 •H �. •� VACATION RESOLUTION FOR GLADSTONE MEADOWS .WHEREAS, Mr. Mike Ackerman applied for the vacation of the following described street right - of -way: That part of the Curve Street right -of -way as originally platted and dedicated in GLADSTONE Addition, Ramsey County, Minnesota, lying southerly of the westerly extension of the north line of Lot 25, Block 11, said GLADSTONE and easterly of a line described as beginning at the intersection of the southeasterly right -of -way line of Curve Street and the west line of the East Half of the 20 -foot vacated alley per document number 1705888 as originally dedicated in said Block 11, thence northwesterly perpendicular with the northwesterly right -of -way line of said Curve Street to said northwesterly right -of -way line and said line there ending in Section 15, Township 29, Range 22 in Ramsey County. WHEREAS, the history of this vacation is as follows: 1. On September 1, 1998, the planning commission recommended that the City Council approve this vacation. 2. On September 28, 1998, the City Council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the abutting property owners. The Council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the following abutting properties: Lots 25, 26 and 27, Block 11, Gladstone Addition in Section 15, Township 29, Range 22, Ramsey County NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above - described vacation since it is in the public interest based on the following reasons: 1. The adjacent property has adequate street access. 2. This right -of -way is not needed for the public purpose of street construction. 3. Curve Street is too narrow for street construction. This vacation is subject to the city keeping a utility easement over the north ten feet of the vacated right -of -way. Seconded by Councilmember Carlson Ayes - all Councilmember Koppen moved/introduced the following Resolution and moved its adoDtion: •o 11 • RESOLUTION ZONING MAP CHANGE FOR GLADSTONE MEADOWS WHEREAS, Mike Ackerman proposed a change to the zoning map from LBC (limited business commercial) to R -1S (small lot single dwellings). WHEREAS, this change applies to the undeveloped property on the west side of Ide Street, north of Frost Avenue. 9 -28 -98 '7 WHEREAS, the legal description is: Lots 20 -27 and the north 15 feet of Lot 19, Block 11 and the part of the alley accruing thereto in Gladstone Addition, (also known as Lots 1 -5 of the proposed Gladstone Meadows) in Section 15, Township 29, Range 22, Ramsey County, Minnesota. WHEREAS, the history of this change is as follows: 1. On September 1, 1998, the planning commission recommended that the City Council not approve this change. 2. On September 28, 1998, the City Council held a public hearing. The city staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council gave everyone at the hearing an opportunity to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above - described change in the zoning map for the following reasons: 1. The proposed change is consistent with the spirit, purpose and intent of the zoning code. 2. The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. 5. The owner plans to develop this part of the property for small lot single dwellings. Seconded by Councilmember Allenspach Ayes - all 1. Sign an agreement with the City that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b. Place temporary orange safety fencing and signs at the grading limits. c. Pay the city for the cost of any traffic - control or street identification signs. d. Provide all required and necessary easements. e. Cap and seal any wells on site that the owners are not using. 9 -28 -98 8 2. Have the City Engineer approve final construction and engineering plans. These plans shall include grading, utility, drainage, erosion control, tree, and street plans. The plans shall meet the following conditions: a. The erosion control plans shall be consistent with the City Code. b. The grading plan shall: (1) Include proposed building pad elevation and contour information for each home site. The lot lines on this plan shall follow the approved preliminary plat. (2) Include contour information for all the land that the construction will disturb. (3) Show a berm lower in height than 6 feet tall (as proposed) and planting screen of evergreen trees on the north side of Lot 5. c. The street and utility plans shall show the: (1) Water service to each lot, including Lot 5. (2) Storm water drainage area and French drain (City Plate Number 315) on the rear of Lots 1 and 2. (3) Removal of the extra street pavement south of the middle of Lot 1 and continue the existing curb to the south line of the plat. 3. Change the plat as follows: a. Add drainage and utility easements as required by the City Engineer. b. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. c. Label the street as Ide Street on all plans. 4. Secure and provide all required easements for the development including any off -site drainage and utility easements. 5. The developer shall complete all grading for public improvements and overall site drainage. The City Engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. 6. Record a covenant with the final plat that requires the house and garage on Lot 1 to have at least a 10 -foot side yard setback from the south -side property line. 7. If necessary, obtain a permit from the Ramsey - Washington Metro Watershed District for grading. If the developer decides to final plat part of the preliminary plat, the director of community development may waive any conditions that do not apply to the final plat. 9 -28 -98 9 Seconded by Mayor Rossbach Ayes - all 2. 7:20 P.M.: (7:30 P.M.) Sprint PCS Telecommunications Tower (1221 Frost Avenue) - Conditional Use Permit - Design Approval Mayor Rossbach convened the meeting for a public hearing regarding a Conditional Use Permit and Design Approval for telecommunications equipment. a. Manager McGuire introduced the staff report. b. Melinda Coleman presented the specifics of the report. c. Boardmember Mary Erickson presented the Community Design Review Board report. d. Mayor Rossbach opened the public hearing, calling for proponents or opponents. The following persons were heard: Mike Thompson, applicant representing Sprint PCS, 2900 Lone Oak Parkway #140, Eagan Mike Herronm, 1106 Ryan Avenue Jean Kelcher, 1210 Ryan Avenue Gary DeAndrew, Sprint PCS Antenna e. Mayor Rossbach closed the public hearing. Councilmember Kittrid moved/ introduced the followin Resolution and moved its adoDtion with an i• foot company po RESOLUTION CONDITIONAL USE PERMIT FOR SPRINT PCS ANTENNA AT 1221 FROST AVENUE WHEREAS, Mr. David Hagen of Loucks and Associates, representing Sprint PCS, applied for a conditional use permit to install a 80- foot -tall to ecommunications antenna and related equipment. City staff is recommending a CUP for installation of a 120 -foot tower to allow for easy collocation. WHEREAS, this permit applies to the property located at 1221 Frost Avenue. The legal description is: East 2 of the vacated Duluth Street accruing and following: except the east 8.57 feet, Lots 11 through 14 and Lots 16 through 19 also all of Lot 15 in Block 3, of the northwest 3 in Section 16, Township 29, Range 22 in Ramsey County, Minnesota. (PIN 16- 29 -22 -14 -0090) WHEREAS, the history of this conditional use permit is as follows: 1. On September 1, 1998, the planning commission recommended that the City Council approve this permit. 2. The City Council held a public hearing on September 28, 1998. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to 9 -28 -98 10 speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approve.the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 40 The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The owner or applicant shall start the proposed construction within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The City Council shall review this permit in one year. 4. The applicant or owner shall allow the collocation of other providers' telecommunications equipment on the proposed tower with reasonable lease conditions. 5. Any antenna that is not used for a year shall be deemed abandoned and may be required to be moved. 6. The applicant shall post a bond or other guarantee to ensure proper removal of antenna and restoration of the site. Seconded by Councilmember Koppen Ayes - all 9 -28 -98 11 3. 7:30 P.M.: (8:20 P.M.) Bond Enterprises (1420 County Road D) Mayor Rossbach convened the meeting for a public hearing regarding Conditional Use Permit for an auto service and repair shop. a. Manager McGuire introduced the staff report. b. Melinda Coleman presented the specifics of the report. c. City Attorney Kelly explained the procedure for public hearings. d. Mayor Rossbach opened the public hearing, calling for proponents or opponents. The following person was heard: Daniel Bondeson, 6333 Alderwood Circle e. Mayor Rossbach closed the public hearing. Councilmembe Koppen moved/ 1 •d . ' the followina Resolution • It moved its . t•o •1 RESOLUTION CONDITIONAL USE PERMIT FOR 1420 COUNTY ROAD B (AUTO SERVICE REPAIR) WHEREAS, Daniel Bondeson, representing Bond Enterprises Inc., applied for a conditional use permit to operate an automobile repair and service maintenance garage. WHEREAS, this permit applies to Unit "C" of the property at 1420 County Road D. The legal description is: Tract A. Registered Land Survey No. 525, Ramsey County, MN (PIN 03- 29 -22 -22 -0013) WHEREAS, the history of this conditional use permit is as follows: 1. On September 1, 1998, the planning commission recommended that the City Council approve this permit. 2. On September 28, 1998, the City Council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 9 -28 -98 12 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or prope ty, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pol ution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 10. There would not be a significant affect on the development of the parcel as zoned. Approval is subject to the following conditions: 1. All construction shall follow the plans a proved by the city. The director of community development may approve minor c anges. 2. The roposed auto service business must be started within one year of council approval or t e permit shall end. The council may extend this deadline for one year. 3. The City Council shall review this permit in one year. 4. There shall be no outside storage of refuse or vehicle parts of any kind (including tires and wheels) unless in a screening enclosure. The developer or contractor shall submit plans for screening enclosures to staff for approval of placement and design. Any outside storage not in an enclosure shall have City Council approval. 5. The owner or operator shall not allow anyone to work on vehicles outside the building. All employees shall do the vehicle repair and maintenance inside the building. 6. There shall not be any outside display or storage of materials, parts or equipment. Seconded by Councilmember Carlson Ayes - all 4. 7:40 P.M.: (8:30 P.M.) Battle Creek Regional Park Aquatic Facility (Battle Creek Regional Park - Upper Afton and McKnight Roads) - Wetland Setback Variance - Design Approval Mayor Rossbach convened the meeting for a public hearing regarding a Wetland Setback Variance and Design Approval. a. Manager McGuire introduced the staff report. 9 -28 -98 13 b. Melinda Coleman presented the specifics of the report. c. Boardmember Mary Erickson presented the Community Design Review Board report. d. Mayor Rossbach opened the public hearing, calling for proponents or opponents. The following persons were heard: Greg Mack, Ramsey County Director of Parks and Recreation Gene Kulzer, 152 Crestview Drive Ron Schlangen, 130 Crestview Drive Gary Scherburne, 137 N. Crestview Drive Henery Kobembiczak, 140 Crestview Drive Howard Freeman, 131 N. Crestview e. Mayor Rossbach closed the public hearing Councilmember Koppen moved/ introduced the followinci Resolution and moved its adol)tion: •: •• •1 RESOLUTION WETLAND BUFFER SETBACK VARIANCE RESOLUTION FOR BATTLE CREEK REGIONAL PARK WHEREAS, the Ramsey County Department of Parks and Recreation applied for a variance from the zoning ordinance. WHEREAS, this variance applies to Battle Creek Regional Park at the northeast corner of McKnight Road and Upper Afton Road. The legal description is: PART OF E % OF NW 1/4 SLY OF CL OF BATTLE CREEK; EX S 1150 FT OF E 700 FT THEREOF (SUBJ TO RDS & ESMTS) IN SEC 1 TN 28 RN 22 WHEREAS, Section 36- 196(h)(3) of the wetland protection ordinance requires a 100- foot -wide, no- disturb, wetland- protection buffer around Class 1 wetlands. WHEREAS, the applicant is proposing a 20- foot -wide wetland buffer. WHEREAS, this requires a variance of 80 feet. WHEREAS, the history of this variance is as follows: 1. On September 8, 1998, the community design review board recommended that the City Council approve a variance allowing a 40 foot encroachment into the wetland buffer area. 2. The City Council held a public hearing on September 28, 1998. City staff published a notice in the Ma lewood Review and sent notices to the surrounding property owners as required Ey law. The council gave everyone at the hearing an opportunity to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above - described variance for the following reasons: Approval is based on the following reasons: 9 -28 -98 14 1. The variance would be in keeping with the spirit and intent of the ordinance. There would not be any negative impact on the wetland since the Ramsey - Washington Watershed District can assure that proper wetland- protection measures are applied through their review and permitting process. 2. Allowing an 80 -foot wetland - buffer variance would keep the proposed aquatic facility 80 feet further from the homes to the north. 3. The existing wetland buffer is already disturbed due to the encroachment of the .picnic grounds and lawn maintenance on the north side of the wetland. Approval is subject to the applicant doing the following: 1. Submitting a grading, drainage and erosion - control plan subject to the approval and requirements of the City Engineer and the Ramsey - Washington Metro Watershed District. No new or untreated drainage emanating from this site shall not be directed into the wetland. 2. Dedicating a wetland - buffer easement for the width of the buffer adjacent to the aquatic facility. This easement shall describe the boundary of the buffer and prohibit any building, mowing, cutting, filling or dumping within the buffer. The applicant shall record the deed for this easement before the city will issue a building permit. (code requirement) 3. Installing wetland buffer signs that prohibit any building, mowing, cutting, filling or dumping within the buffer. Seconded by Councilmember Rossbach Ayes -Mayor Rossbach Councilmember Carlson Councilmember Koppen Nays- Councilmember Allenspach Councilmember Kittridge ll _ • AL • �. 1 11• '� 1 •� _ '� �' •� . �� • .It • �' 1 .1 .111' •_ i cir fat 'am;r-kit, z &tst 0 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Provide the following before the city issues grading or building permits for the proposed aquatic facility: a. A detailed grading, drainage and erosion control plan, subject to the City Engineer's approval. This plan shall provide at least 100 feet of undisturbed wetland - protection buffer from the adjacent wetland. There shall not be any ground disturbance within this 100 foot buffer. The applicant shall move the placement of the proposed aquatic facility to comply with this requirement. If the City Council approves the wetland setback variance, this condition shall be revised to state "provide at least 20 feet of undisturbed wetland - protection buffer ". b. A revised landscape plan for the overflow arking lot that shows the relocation of the five boulevard trees to e removed for the new curb cut to the north side of the proposed parking lot. 9 -28 -98 is 3. Complete the following before occupying the building: a. Install a reflectorized stop sign at the exit from the proposed overflow parking lot at Upper Afton Road. b. Construct a trash dumpster enclosure for any outside trash containers for this facility. (code requirement) The enclosures must by 100 percent opaque, match the color of the building and have a closeable gate that extends to the ground. c. Install all required landscaping. The aquatic facility landscaping shall be provided as proposed on the plan date - stamped September 4, 1998 on file with the department of community development. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200% of the cost of the unfinished work. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. Noise abatement measures. That the aquatic center stuff incorporate noise abatement measures such as an non amplified speakers whenever possible. Seconded by Councilmember Koppen Ayes -Mayor Rossbach Councilmember Carlson Councilmember Koppen Nays- Councilmember Allenspach Councilmember Kittridge NONE 1. Revision to Site Plan - Plaza 3000 (3000 White Bear Avenue) a. Manager McGuire introduced the staff report. b. Melinda Coleman presented the specifics of the report. c. Mayor Rossbach asked if anyone wished to speak before the Council regarding this matter. The following person was heard: Richard Schreier, 2125 Kenwood C ouncilmember . Carlson moved/introduced the following and moved its .d•r) •1 9 -28 -98 16 A. Denied of plans date - stamped September 18, 1998 for the renovation of the Plaza 3000 shopping center parking lot, based on the following reasons: 1. The concrete medians were originally proposed and required for traffic control and site beautification with the trees planted within them. They should be maintained rather than removed. 2. The proposed striping pattern does not sufficiently show the proposed handicap parking and handicap - parking loading aisles. 3. The proposed striping pattern does not show the location of the existing light poles in the parking lot. B. Approved the revised parking lot plan date - stamped September 18, 1998, staff recommends that approval be subject to the applicant doing the following: 1. Provide a four - foot - diameter tree planters in end of each parking rows. 2. Omit the four planters inside the parking lot. 3. Meet ADA requirements for handicap parking. 4. Maintain the perennial flower beds along the White Bear Avenue frontage. C. Approved the landscape plan date - stamped September Z, 1998 for foundation plantings along the front of the Plaza 3000 shopping center building. Seconded by Councilmember Allenspach Ayes - all 2. Proposed Purchase of Bruentrup Farm a. Manager McGuire introduced the staff report. b. Michael A. Ericson, Assistant to the City Manager presented the specifics of the report. Councilmember Koppen moved to table this item until a future meeting Seconded by Councilmember Kittridge Ayes - all 1. Ballot Referendum - Liquor License a. Manager McGuire introduced the staff report. b. Karen Guilfoile, City Clerk presented the specifics of the report. l i c e 1 11 1 I TA r6=2 39911,11 If 11 REM Zlarauvursm. umll •1 .1! 1- • Iten .• ! 1• • �- -! •1 1 �. • .1! !- - •� .91 "Shall the City Council be allowed to issue seven `on -sale' licenses for the sale of intoxicating liquor at retail in excess of the number now permitted by law ? 9 -28 -98 17 Seconded by Councilmember Koppen Ayes - al L. VISITOR PRESENTATIONS NONE M. COUNCIL PRESENTATIONS 1. Committee Reports 2. Pawn Shop - St. Paul - Moratorium 3. Mailbox - Letters regarding Homeless Shelter N. ADMINISTRATIVE PRESENTATIONS NONE 0. ADJOURNMENT Councilmember Carlson moved to adjourn at 10:08 P.M. Seconded by Councilmember Allenspach Ayes - All Karen Guilfoile, City Clerk 18 AGENDA NO. G -1 AGENDA REPORT TO: City Council FROM: Finance Director Aft'100--� RE: APPROVAL OF CLAIMS DATE: October 5, 1998 Action by C ounei l Endorsed..,�..,�..... -. Modif ied - ReJ ecterl .._..,._..,�...... Date Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE $66,939.05 Checks #7632 thru #7645 dated 9/21/98 thru 9/24/98 $162,900.26 Checks #39964 thru #40047 dated 9/29/98 $21,180.47 Checks #7646 thru #7650 dated 9/25/98 thru 9/30/98 $464,410.03 Checks #40051 thru #40164 dated 10/06/98 $715,429.81 Total Accounts Payable PAYROLL: $295,800..96 Payroll Checks and Direct Deposits dated 10/2/98 $49,290.97 Payroll Deduction check #67929 thru #67943 dated 10/2/98 $345,091.93 Total Payroll $1,060,521.74 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. hu Attachments C:\ OFFICE \WPWIN\AGENDA\APPRCL05.00T CITY OF MAP'LEWOOD _.. -- -- -- PAQL -I- .. 09/25/98 08:41 VOUCHER /CHECK RE �' - -- VOUCHER/ CVIE::CK CHECK VENDOR VENDOR ITEM ITEM CHECK NAME: DESCRIPTION AMOUNT_- 76:32 69/21/98 943 500 WISCOIISIN DEPT. OP' REVENUE WISCONSN SWT-- SE:P'T 1998 631.45 6 � 7633 09/21/98 515 0150 MN BENIIF"IT ASSOCIATION A/R INS CONT-SEPT 1998 141.76 141..76 r6 :;4. __. 0 � _ - _. Sac 74 �ff�i� TI I? .WAY CIF . THL� STN F F1Ul_ UNITED WAY DEDUCTIONS ..PAYABL E, . _ - - -- __ ._C',1 . �4 - - - - -- -- - - -- - 4��. 20. z E i 7635 09/22/98 901350 URBANS K I , HOLLY REPLENISH PETTY CASH 3.79 - - -- -- ._..__ ._ _._.._.. -- - _ - _.. - - _ _ _ .. _ _ REPLENISH PETTY. - CA 3 H_ - ...-- - - - - -- --- - - - - -- ib.11 - .___---- - - - - -- I;:EI= 'I_.Ei4ISH PETTY CASH 5.73 REPLENISH PETTY CASH 7. 32 RE LENISH - PETTY._.CASIi REPLENISH PETTY CASH 16.97 REPLENISH PETTY CASH 7.22 _� " - -- -- ' - -- __ - - - - -- - -- - -- - - - - -- - - - - -- - - .. F:l rk �L :tql SN �.�. _ - - - -- - liEE'L_ENISH PETTY CASH 12.65 R E•: :1=''L_E::N7:l >H PETTY CASH 21.30 RE1='L_ENISH..1 = 'F_TTY -- - - - - -- - - - - - - -- - - -- REPLENISH PETTY CASH 4.99 l REPLENISH PETTY CASH 12.00 - -- - - -- -- -- - -- - - -- - -' - REP . ' _- PETTY CASH - -- - - - - -- - - -- - 3.0 j - - - - -- - -- REPLENISH PETTY CASH 5.68 REPLENISH PETTY CASH 1.60 1 REP PETTY CASH - _ - - -- - -- - - - - - -- - -- - -- - - _ REPLENISH PETTY CASH 14.99 REPLENISH PETTY CASH 20.22 I -- - - - - -- - -- R1.1- L.EN ]:,aN I PETTY . _CASH .- - - - - -- -- -- -' - - -- - 2.44 _ -- i REPLENISH PETTY CASH 5.70 t; F :EF'L.ENISH PETTY CASH 16.00 €j REPLENISH PETTY_ CASH - - - - - . - -'- -_.._. _ _ _ 4. 2 - - -- E� -- - REPLENISH PETTY CASH 10.1:1 r� REPLENISH PETTY CASH 20.42 CASH CIVE R . & SHORT - - -- - - - - -- - - - - - - - - - -- ._.._.x. - - -- --- - - - - -- 261._.1. 3 7636 09/2.^/98 72220 {) P' . E.. R . A . PERA DED PAY•••• KOI ='PEN 1.6.29 PE RA . CC NTRI.B- •KOPPE N _ _. - - - 16.29 ...- '- 32.58 7637 09/22/98 722200 P . E . R . A . P E RA DEDUCTION PAYABLE 15 ,1 36.91 PERA..CONTRISCUTIONC> 7638 09/22/98 300900 GFOA BUDGET AWARDS PIR06 REVIEW 275.00 275 »00 lb icy f) 9/ 2: i/ 98 `i41400 MINN. ..STATE TREASURER STATE' DRIVERS L.IC FETES PAYABLE 385.00 - 385.00 'I 1640 09 /23/98 541400 1111 STATE TREASURER MOTOR VEH L_IC FEES PAYABLE _ _ -. _.15 .,H2, .03. _ -- -- _ -- 15 7641. 09/23/98 `341.440 VI I NN . STFtiTE:: TREA S URER STAX AUGUST SURTAX 2, 308.8€3 SURTAX RETAINER 46.18- 2„:�62 .70 _ 7642 09/24/98 ��41.400 �� MINN. STATE:: TF :E A�iIJFiE : :Fi STATE DRIVERS LIC FEES PAYABLE:: 577.00 4 57 00 7643 09/;� "'4 /9f .43.400 MINN. 51t TE TREASURER MOTOR VL'"H LIC FEES PAYABLE 11.,003.;~0 11.,0 {)3 »50 - ti!0 JC'1-- IItE:. �' CITY OF:' r1AF'L.EWOc,D _. PA 2 09/25/98 08:41 VOUCHER /C.HECK REGISTER " IOD 09 C;I I1: "C.K CHE:CK VE hIIiC;F: VENDOR ITEM ITEM CHECK NIJl %lB1: R DATE NIJMBE . NAt'11 . DESi:RTI= 'T117N _.. _ _ _._ _. _ . - _ - - _ ... _ AM0l1hIT'.. - -- - AMOUNT_ _.... 7644 09/24/98 190400 DEFT. OF NATURAL RESOURSES DNR LICENSE: FEES PAYABLE:: 117.00 117.00 7645 09/24/98 210640 DRISCOLL, MARGARET HCMA DEDUCTION PAY 5.00 LIFE INSURANCE PAYABLE 7.50 12.50 39964 09/29/98 WO;ODBURY MECHANICAL REFUND PLBG . PERMIT 10341 100.00 REFUND PLBG. PERMIT 10341 .50 100.50 39965 09/29/98 ALICE ANDREW REFUND- PATIENT INS. PD F19421 -- - - - - -- 164.35 - - - - -- - - 164.35 `��i�(�i > _ 09/�:9/9C3 . _ _ . - Kf1TFIF� CCJI� �Y REFUND_ .YOUTH . FOOTBALL- ... -- . - - - - - -..- _.. -- - - -- 10.00 -- 3 0 . 00 39967 09/29/98 SHANNON WELCH REFUND YOUTH FOOTBALL 35.00 35.00 39961:3 09/29/903 MAURE::EN SULLIVAN REFUND YOUTH FOOTBALL 30.00 30.00 _. _.. 39969 S? /t 8- -- - - - - -- - - LOR T _ DEOHNE - REFUND YOUTH FOOTBALL 39970 09/29/98 DAVID MISE:MER REFUND CPRPR -- CLASS CANCELLED 100.00 100.00 39 971 09/29/98 MICHELLE JAROSIEWICZ REFUND FALL_ SOCCER 35.00 --- - -__._ 35.00 3997 .... .09./29/` 8 -- - - -. -. O l o.300- - - - -.. AJ _FC)FiL.. I T 1 F.'f IC;T OGFiAF'HY DUPLICATING _. C OSTS 161.30 1.3Q - - - -- - - - 161 .. 0 .. 39973 09/29/98 010467 AT & T TELEPHONE 2 38.84 TEL.EF'MONE - - - - - -- - _ - - - - -- - - - -- -- -- - - -- -- -1» 0`• _ r, C.Q r f3 7 - 39974 09/29/98 010650 ACTIVE COMMUNICATIONS VOIICEMAIL. 10.60 10.60 3997:5 09/29/98 021424 AMERICAN PLANNING ASSOCIATION TR AVEL.. & TRAINING 260.00 260.00 39976 0y /29/y?_8 - -- 0,3041.8 - __ _, ._ - ANDERSON _ ELECTRIC I C _ _ Co. _ I NC . - - ._)CiAL�I__, FIELD . C.MI='Ia� --- -_ -_ -- - 4.0 7 « QO �},Q�7 ..Q0 __._._. : "19917 09/29/96 030660 ANIMAL.. CONTROL_ SERVICES), , INC. ANIMAL_ CONTROL O;I_ 9/03 --9/ 17 » 9c3 1,106.2 5 1,106.25 39978 09/29/98 041000 ARCON CONSTRUCTION CONT. PMT. PROJ . 96--17 74,410.21 CONT. PMT. PROD. 96 -17 12,374.45 86,784.66 59979 09/29/98 060100 BCA /TRAINING & DEVELOPMENT FIRE /ARS ON INV. 120.00 ].20..00 39980 09/29/98 063.906 DAUE:R BUILT BATTERY 192.44 192.44 39901 09/29/98 071200 BEST BUY CO. TV VCIR-- 'TAI ='II ADAPTER 287.53 BLANK VIDEO) TAPES -•1" IEE::T I NGS 29.78 317.31 3998•: 09/29/98 09062;` 13REHEIM, ROGER ! °'AID! {INf "a °- C()URT AI= '1= 'EAI�AIai:l 17.00 17.00 5998',*i 09/29/98 1 102030 C:AMr'15 INC. MA MATE::RJ ALOi 545.413 39984 09/29/98 131.6 1.5 CITY W J: DI : RAiD I O INC. I t�l; T AL_I._f: Ii : ii= 'E "CT'! tiA A9 DUAL_ t';l]I'! T 816.34 11%1f :*,TAL..L.. N3 FIE:AD O E:: (.i 285.67 V(7U( F•llRl:::2 CI TY OF MA PL.EWOOD _ PAGE 3 O9 0£3:41 VOUCF•IE_:*R /CHECK REGISTER i F OR •^ �: F�� �F� � OD 09 VOUCII.M.-A / y - CHECK CHEC: K VE: :NDOR VENDOR' I TE M I TE:M CHECK .. _NUMBER - _DATE ..... - - -- - _ NUMBER _. NAME - - . DESCaRIPTICIN_. _ _ - - - AMOUNT AMOUNT _ INSTALL . UHF A9-HANDSET IN AMIB . 2 15.67 1,317.68 3 9985 09/29/ 150190 COLLINS ELECTRICAL CONST . CO. REPAI AUTO) OPERATION C STA 18 - -- - -- -- 83.63 - - - - - -- I NSTAL_L. 1.20 V RECEPTACLE 115.23 1.98.86 39986 09/29/98 180100 D . C . A . , I NC . DENTAL CLAIMS 4,386.69 4 , 86.69 9907 - 09/29/98 18098 _ _ D ANKOEMERGENCY EQUIPMENT -- _COAT WC)F:K_._- -_. - - _ __- - - - - -- ---- _ -- 3 7.46 3 7.46 39988 09/29/98 230900 DANKA OFFICE IMAGING CO. JULY MIN.1»•BIL.L. /USAGE. BILL./JUN 89.65 J ULY MIN.. BIL.L. /USAGE:- Etll..L... /JUN JULY MIN.I•BILL. /USAGE BILL. /STUN 2.95 JULY MIN. EBILL.. /USAGE: BILL./JUN 115.82 - - - .._ -- - -- - -- - - - - -- - _- . - - - -- -- - -- -- - - -- -- - - -- - - - -- -- - - JULY _ M I N.. B I_LL . /USAGE BILL./JUN - _ 240 - . -- - -- - - - -- JUI...Y MIN. BILL. /USAGE: BILL./JUN 214.46 --- - JULY JULY MIN.IBII_L. /USAGE DILL. /..TUN 51.1.3 _... - - - -- - - - -- - -- _ -- _ __ - - -- -- - - - -- .... - - - JULY . . ITIIN. BI LL. /USAGE BIL.L_. /JUN._... ._._98.64 - -- -- JULY MIN.BILL. /U BILL../JUN x 3 2 JULY MIN. BILL. /LJ.9AGE DILL. /STUN 199.82 - - - - - -- - -- ---- - -=- -- ------ - - - - -- - - - - -- - -- - - - - -_ -- - -_ ._AUG, /MIN..BI /USAGE_ BILL /JU -- - 7 4.8 7 - ----- AUG. /M IN. CB ILL. /USAGE:: BILL/JULY 74.8 - - - - -- - -- AUG . /MIN .BILL . /USAGE BILL/JULY 2.47 AUG . /M I t IB I l._L.. /U AUG. /MIN.IBILL. / US AGE BILL /JULY 201.53 AUG. /1 EBILL. /USAGE BILL /JULY 179.11 - -- - - - -- = - - -- _- - , - -_ - - - - - -- - -- - - - - -- AUG. /MIN.BILL. / _BILL/JULY - - --- 4<•_'_.70 _ - -- - - -- AUCi. %MIN« BIL..I.. % 11SACaE' IBII L-/. JUL_Y 82. i8 AUG . /14I N. D I L.L. /USAGE- BILL/JULY 200.30 AUG. /r1lIN. CB 3: LL. /USAGE BILL. /JULY 165.89 2 4Ei�: «0303 M 39989 09/29/98 240375 EMERGENCY APPARATUS MAI NT. TIRE REPAIR 79.50 79.50 ,59990 09/29/9£3 2501.90 E S I CABLING SE::RV I C:.:,:r ., INC. F'AFtiTEi , LAIBCiF ., TRAVEL CHARGE . 1.46.38 146.38 9991. 09/29/98 260 FACILITY SYSTEIYIS, INC. 3 ER(30N CHAIRS 1 386.21 1,3(36.21. 39992 09/29/98 2602 5 5 FACTORY MOTOR PARTS COMPANY WATER PUMP 49.75 . _ ^WATER 1 ='UMP 119.84 AC 7.74 MASTER CYLINDER 130.02 R /WD(a RELAY 2.46 11.7.81 3999 09/29/98 280110 FORESTRY S UPP'''LIER S , INC. WADERS, S USPENDERS 116.35 116.35 39994 09/29/98 3()0`:.00 G & K S E'RVIC:E c,) UNIFORMS & CLOTHING 63.01 UNIFORMS & CLOTHING 10.30 MATS 12%. 00 SUl 'l: I L :a -- ZTAN I TOR I AL 1. 19 U111FOR1 & CLOTHIN(a 85. 50 UNI -(* RM # & CI._OTHING 76. 88 UI ;I :)I ML) & CL..OTI••IING 49.1:34 _ VGiJC:a if�I: _ C I T O Mrar'L WC�c�n i 09/25/98 08:41 VOUCHER/CHECK REGISTER 1= 0R PI:::R I OD 09 VOl.1CHI ::R/ CHECK CHECK VENDOR VENDOR ITEM ITE::ITI CHECK NnaMx ER— n�TE. NAM . __ DESC - - - ..- AMCU141. - - - - - - . IOU - UNIFORMS & CLOTHING 25.07 337.79 39995 09/29/98 310680 GOPHER STAGE LIGHTING S4 GEL HOLDER, F-HM LAME' 88.28 LAMP, GE. L 200.98 289.26 39996 09/29/98 320265 GRAi=IX SHOPPE 4 "MISSION STATEMENT" SIGNS 940.40 940.40 - U.. S. EL.AGS. _.. - -- - - - - -- - -- . - -.._ .. - -- -- -- -- 84. Irf.l_ 39998 09/29/98 330200 HAMERIAICK DECORATING CENTER HYDRANT FAINT 147.02 147.02 3 9999 09/29/58 33 0395 HARRIS COMPANIES EXHAUST CAP - STATION 4 410.00 410.00 - - --- _ 09/ 9/9$ - - -- 4�4.1� _.____H ELLER JIFERRY _ - - - - -- PHONE _REPAIR - - -- - -- - -- --- ._._..- - - - -- - -- � �_- ..----------- 5 -- 40001 09/29/98 350700 H I RSHF T ELDS PAINT BRUSHES., ROLLERS 62.98 62.98 40002 09/29/98 351610 HOWARD R. GREEN COMPANY PROJECT 96-•17 150..45 - - -- 150..45 - - - -- 40003 - 09/29/9 - 4 0' 7E ---- ._.!<N1RI_. - 2-000. - -- - --� - - -- - - 2008 CASTLE AVE. E 6.85 1,006..85 4000: �1 09/29/93 - - - 410:.'80 - - KAF ._ PRODU ROPE:.. RATCHE , - - - - - - - -- - - -- 88. 88...3 40005 09/29/98 410370 KATH COMPANIES INVENTORY OF SUPPLIES 21.93 - -- ------- - - - - -- ------ - - - - -- - - - - - - -- - -- WIPER BLADE LAMN•' 90.87 181.99- 40006 09/29,/98 ... _ - .410630 _ .._ _ .KEV I hI ShIYDE h CONST .. _. 1 31 KOHL_MAN AV L « - E . -- 1313 KOHLMAN AVE-. E 18.49 1 40007 09/29/98 420150 KINKO'S CUSTOMER ADM SERVICES TRANSPARENCIES 5.30 BOOKS COPIED 133.13 138.43 4()0(}8 09/29/98 430350 [al (:C: /KNC7X l..U!'1BIIFt PART. BOARD 1= 'AIN7, SAND K - .I:'T .40009 09/29/98 430970 KRECH'S BUSINESS SYSTEMS, INC. REPAIR OKIDATA PACEMARK 85.00 REPAIR HP LASE -"RJET 85.00 170.00 4001.0 09/29/98 440150 KRONGARD CONSTRUCTION 1608 MYRTLE ST. N 1, 0()0.00 1 MYRTLE ST. N 3,56 1, 00 3 .56 40011 09/29/98 450480 LANDMARK CU STOIl HOMES 1463 MARY ST. N 1, 000.00 .1463 MARY ST. M _ 3 r' 40() 091 �'9/9f3 4 "l' O "/' 00 L_ I L_L I E SUBURBAN NE -_WSl 'AI° ERS F'ULiL I SH T Nc3 1, 0 70 . ].9 1,070.1.9 40013 09/29/913 490'500 L..UNDSTE::N, LANCE' MEAL.:S,F'AFIK.INC ,AlJTCJ FtiE:NTAL..--CONF' 658.95 658.95 400:1.4 09/29/98 490(300 LYNN CARD COMPANY CARD I'= OR F. 1::* . 89.50 89.50 �1 i CJTY OF MAPL..EWOOD _ -- F -iEr 5 09/25/98 08:41 VOUCHER /CHECK REGISTER F OR PERIOD 0 9 - -- - v__ ca I- IE.Fti/ j CHI: : :C K C:HEC K VENDOR VENDOR I TE M ]: TEM CHECK 11410113ER DATL. _.._ .. MI)M.B_L R _._ NAME DC_OC I1 T-1011 40015 09429/98 511600 MASYS CORP HARDWARE/SOFTWARE MA I NT . 10--98 1 9 840.75 1 r 840 % 5 40016 09/29/98 530501 MENARDS FINE, NAILS, UTILITY HINGES 229.07 229.07 400:1.7 09/29/98 .__ -- _ -_- - 530560 ._ -- -- MERI _._ _.. - - - REL_ _ - - SENSOR 44.94 55.40 09/2 . 5700903 M(Jihk.hl - _EtF05,.- - -. - -- -_ - -- _ -___ -- _ -- -- BL ACK DIFT�_ BLA -- - - - - - - - -- - - - -- 31. - - - - -- - -- - -- 38.34 S OD 51.92 122.03 40019 09/29/98 630100 NADEAU, ED PARKING, MILEAGE- -COURT APP. 24.84 24.84 -- .- 40420_ 09/ 66 1 00--- _ NORTH AME R1.CAN__GOMMUNICATION.S _ PHONE _ MEC H . RECOR ,_STATIO 1 202.35 _ -. 2 02.3 5 40021 09/29/98 6600300 NORTH ST. PAUL_ CITY OF 190.E 1, 994. 34 SEWER 1830 E CO. RD B 1902 178.05 SEWER 1830 E CO. RD B 1902 223.87 2,614.55 40022 09/29/98 661755 - NORTHERN STATES POWER 1177 356.58 2501 299. 7.84 2701. 7.92 2725 176.3 UTILITIES 5,72 0.41 22 40023 09/29/98 691150 ONE NOUN MOTO PHOTO PRINTS - - - - -- - - - -- - - - - __..5.99 FILM 74.66 80.65 _44 09/9/903 - 700 323 _ P.S.I. . CONCRET SURFACING INC _. hLCJ(7R_ hF'h_ ihATNT_--STATION _ a 6 ¢ 0 © .00 -. - -- 6- , _ 400 09/29/98 700 325 F'C:L_ I N K . C:UM 6MO. SUBSCR I PT I ON--SE RV I CE 89.70 89.70 40026 09/29/98 700735 (='ALMA, STEVEN T MEALS, LODGI REGISTRATION 417.50 FUEL 36.86 454.36 40027 09/29/98 722350 PYRAMID TRIM PRODUCTS INC. SUPPLIES -- EQUIPMENT 2 238. 30 40028 09/29/98 - -- 741.200 RAINBOW FOODS POP, COFFEE: COFFEE: MATE, 69.19 69..19 40029 09/29/98 741600 RAMSEY COUNTY COMPUTER USAGE MAY 98 1.50 COMPUTER - _USAGE MAY 98 . ry 78 ( f:'UTER USAGE MAY 98 .94 C:(:)IYiI °U ''T *ER USAGE MAY 98 .02 00141 °'UTI:R US MAY 98 222 26 C()IYII::'LJ T•E:R USAGE MAY 98 12. 57 C0M1�'UTER USAGE MAY 98 2L «2;i USAGE* ZTUNE:: 98 2. 2 :3 (:%C)M1:-'UTER USA :DUNE 98 .02 ��"7J VC)t.1l::F•RU2 .- CITY OF` MAF•'L_E WCit:iI) PAGE 6 09/25/98 08:41 VOUCHER /CHECK REGISTER j r F "OR PERIOD 09 VOUC.:1 IH:R/ CHECK K CHECK VENDOR VENDOR ITEM ITEM CHE NUMBER DATE: NUMBER NAME DESC AM AMOUNT { COMPUTER USAGE JUNE 98 189. 3 5 COMPUTER USAGE TUNE 98 ti» 4b C:i :llYll 'LJTE ::R' USAGE JUNE:: 98 2 5y » 25 RATE:: ADJ. RECAPTURE COMP. USE. 69.64 1,025.27 4.0030 09/29/98 742120 RAMSEY COUNTY PUBLIC WORKS WOODL..YNN, AR]:EL :iT« 638 «69 638 «69 - - - - - -- ...40031_ - -09 /29/98 -- 74 - RAPI"D .PACKAGING_ INC. _...._. -.. BAGS - - -- - - - - - -- - - - -- - -- - - -- -- 96. 40032 09/29/98 7 RI SK MGMT ALTERNATIVES, INC:. COLLECTION AGENCY SERVICES 590.40 590 4 09/:9/98 751510 RIVIERA FINANCE BIKE HELMETS 84.20 84.20 40034. 09/29/98 761300 ROADRUNNER COURIER SERVICE 3 0.20 30.20 40035 09/29/98 780300 S &T OFFICE PRODUCTS INC. BINDING IaOVEi",S ,1 ='LAST I C BINDING 48.9 7 SIGNHERE POST ITS 17.44 - - - E.NVE- L01='ES , STAPLER. , H I GHL T GHTE 41.40 - DESK WRIST PAD 24.80 - - - -- DESK CAI... , PO yT•-' I TS s _ . _ OT I C K PENS _ - - -- - 46.48 ACRYLIC FRAME , EXP . F I L..E... 23.67 RUBBER BANDS, F` OLDER, F :'OST -'IT 24.24 PROGRAM SUPPLIES 133.87 360.87 400:36 09/29/98 780350 S.E.H. CONT . PMT . --PROJ . 97 -02 949.91 949.91. - - 40037 09/29/98 - -- - 820205 SIERRA DIGITAL, INC . RE:CWARE: SOFTWARE: SUB. RENEWAL.. 1, 090.00 1.090.00 40038 09/29/98 820460 SLABA _ JACLEE PUPPET WAGON I:EPA IRS /1 - I NT I NG 500.00 500.00 400: 09/29/98 W30240 SOKKIA MEASUREING SYSTEEMS 96•-•19 798.75 97 .. _ .... _ __...__ _ _.- _ -.. _ 798.75 1.597.50 40040 09/29/98 840405 S'C T. PAUL, , CITY ill= GATE VALVE T'i71 =' SECTIONS 36 ME: D I C SUPPLIES _....- - 70'5. 54 ._ _ - -- 1 , 066.74 40041 09/29/98 843537 STRATUS COMPUTER„ INC. HAIDWARE /S01= TWAIRE MAINT. 2,896.00 2,f396.00 40042 09/29/98 851575 SYSTEMS SUPPLY, INC. RIBBONS, HF:'51629A,HF 51649A 272.75 R IBBONS 34. 1.1. 1.41...A(::K INK CART. 131.19 1..11=' 51626A GR BAR PAPE 367.04 1 40043 09/29/98 860080 F.A. SClAIlL SKY & SONS, INC BITUMINOUS MATERIALS 1, 621.00 1, 621 .0U 4C)0 �. 09/29/98 8606 ('AFSC;E :: "I' �iTC1 F�k.,> C.�F`� A/R F'E ::P:.�.C,I)1E "T,hi "T .I)E:W, 7- UF', {iNAf.:KGi 45 »48 45.48 40045 09/29/98 871600 TOUS "LI = - - Y 1 : INC. SPRING, BUSHING 46.14 46.1.4 4()046. 09/29/98 `• 1 ()0 WALSH. W:I:L.L..:i:(` P. CONN. PLBG. INSPECTION) `6 .00 CITY Of MAI::'LIEGJOOD 1: A 09/25/98 08 :41 VOUC:FIE ::R /CHE*C:K REGIfi'TE ::F� FOR f•'1 : ::F:7: C)D 09 VOUCa••II :EFL/ - -- - - -i CHECK VENDOR VENDOR ITEM I fEM CHECK i IaIJMItI -7:h.. - ._ 1? TF NUMBER NAME. DESCRIPTION �I"JO�.II�l � — i COMM. PL.BG . INSPECTIONS 70.00 _ _ - -- -- COMM. 40047 09/29/98 970700 YOCUM OIL CO. 4" NYLON FILL CAP 29.E 5 29.3 TOTAL. CHECKS 229,839 VOUCHEE2 CITY OF MAPLEWOOD PAGE 1 10/02/98 11.43 VOUCHER /CHECK REGISTER FOR PERIOD Ord VQUGHER/_ - CHECK CHECK ' VENDOR VENDOR ITEM ITEM CHECK NUMBER DATE NUMDE:r1 NAME DESCRIPTION AMOUNT AMOUNT f 7646 09/25/98 890900 U.S.WEST COMMUNICATIONS PAY PHONES 318.22 318.22 t r 1647. 09125/_98 __ -. -- - 541400... __— MINN.._ STATE _TREASURER STATE _DRIVERS .LIC FEES--F'AYABLF— ..------- - -_. -- 580..2 __ -- -. _ -- ____ -- - -_._. _ 580.25---- s, 7648 09/25/98 541400 MINN. STATE TREASURER MOTOR VEH LIC FEES PAYABLE 20 20,026.25 7649 09/28/98 - 120525 —._ _--- - - - - - _ __.._ . _ CENTURY COLLEGE - - - -- - -- MGMT CERT PROG —GAYLE DAUMAN - — -- .. .. ... 229.00 229.00 .7650 c1 09/30/9B.__ _ __ 540890- TRANSPORTATION MMUTCD . MANUAL j' CI t.l T; €j ;I 1 tl ri :1 '1 nl ='I I TOTAL CHECKS _ _ _ .._ . _- _ - -___ -- _ _ _ _ _.__._ . _.. _ _ ....._ ._ 21 i rl VOUCHRE2 CITY OF MAPLEWOOD WAGE 1 � 10/02/98 11:02 VOUCHER /CHECK REGISTER I FOR PERIOD 09 CHECK CHECK VENDOR VENDOR ITEM ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION AMOUNT AMOUNT �'I 40051 10/06/98 WESTERN NATIONAL INSURANCE REFUND--OVERP'MT AMB 98011044 10.00 10.00 �b! y{ - -- 4005.---- 10/ Ob/ 98-.--------.-------- MAFTAht ...aCHAFF"i--------- - - - - -- ---- -..___ ._..__REFUND.- OVEk'M___A_9800 iii$.- -. -. -- ------ 47.00------- .- - - - --- 7.00 -- '► ` "j 40053 10/06/98 MEDICA CHOICE REFUNDS REFUND- -OVERPMT AMD 98.003 319 152.50 152.50 "r 40054 10/06/98 NANCY THOMPSON REFUND- -SWIM LESS014S 38.00 38.00 TELEPHONE------ - - - - -- - -- - 23 1 7 TELEPHONE 120.48 143..65 10/0,6/98 - -- _ 02002 .. ADVA NTAQE BRANDS .. -- - - CRIME SCENE TAPE- 40057 10/06/98 020411 AIRTOUCH CELLULAR, BELLEVUE CELLULAR PHONE 24.41 i._ _ -- -- - -.. ,- - - - -- - -- -- - - - -- -- - -__.- CELLULAR. -- CELLULAR. _ E'NONIE _- .._.._ -_ _ - - - -- `$ . 52 �t 40058 1.0/06/98 021225 AMERICAN IRRIGATION & TURF SUP WIRE MARKING FLAG 25.56 25.56 40059 10/06/98 021250 AMERIP'RIDE LINEN & AP'P'AREL SER MATS 27.07 27.07 'i -- -- 400b0 006/98 01 4 _ fir RICAN _ _G1 s� - - - - -- - - - - -I AN l xr�.. ENTAL.&IAS.K -- �9 - - - -- - i-e( MANIKIN RENTAL 96.30 186.98 '; - - -- 40061 _ _ 10/06/98 -- 050660 - AVALON. HOMES _ - - - ... - - - 26'1 . DAROL.AY -- ;.,,� 2691 BARCLAY ST. N 18.49 1,418.49 , -- 40062.. -- - 10/06 _ 050 675 - -_ WARDS __HY__�AMMOND�_.TNO�__ __ -. - -- - - E'LASTIC_SC .E- IF -._ -- -� 213.7_ ___--- __1�_7- 0 40063 10/06/98 061050 BANICK, JOHN BOOKS, TUITION 224.54 224.54 40064 10/06/98 061700 BATTERIES PLUS AUDIOVOX N.IMH BATTERY 53.24 53.24 40.06.5 - 10/06/98 -`_ 06190E - - - -- BAU R .. E�UILT - -- - - -- - - - - -- - -- .._. _.._ . . BATTER 1 ES..- - - - - -- -- -- - -- - - - -- - - -111 z - - -- - - -- - - 1 =�� 40066 10/06/98 070200 BECKER ARENA PRODUCTS, INC. MAINTENANCE MATERIALS 1,574.07 PROT. SEAM _SE ALER ADHESIVE 100.11 1,708.96 40067. ..__10/06/98.--------- 070.i7�i BENCHMARK EDUCATIONAL _ TRAVEL & TRAINING. _ _..- .-- - - - - -- --------- . - - - - -- -- -- _._ 630.00. - -- - -- - - -. -6 0.00- - 40068 10/06/98 071150 BESETH, GORDON MILEAGE REIMBURSMENT 300 MI. 84.00 MILEAGE RE IMBURSEM ENT 30 MI. X3.40 92.40 °i 40069 10/06/98 080925 BOARD OF WATER COMMISSIONERS UTILITIES 7.20 i UTILITIES - -- - -- -.._.. .44.16 - -- - - - - -- - -- - - - -- -- - - - - -- - UTILITIES 773.94 925.30 - 40070 10/06/98 081250 BRAD RAGAN INC. TIRES 511.20 511.20- 40071 10/06/98 110485 CARLSON TRACTOR & EQUIP. CO. 74" MOWER J3 88" MOWER ].9, 302.06 ~� MODEL.. 4630 NEWHOL_LAND TRACTOR 19,773.86 39,075.92 O io VOUCHRE2 CITY OF MAPLEWOOD PAGE 2 oi _.. 10/02./98 ._ _i 1 s0 ._ . -_. _ -- VOUCHER /C:HE.CK RE:GISTEF: FOR PERIOD. 09 - VOU 4 CHECK CHECK + VENDOR VENDOR M ITEM ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION AMOUNT AMOUNT i -- - -- 40072 .10/06/98 110850 CATCO HYD FITTING 28.86 28.86 40073 _.---- .1.20525 _._ CENTURY COLLEGE----- __ -. -- MGMT_CERT .P OG- j.-- BERGGEROhI- - -__._ 229 .00--------- - - - - -- '29 » 00 : _. 40074 10/06/98 150900 COMMISSIONER OF TRANSPORTATION ANNUAL SERVICE FEE-- MAILING LIS 5.00 5.00 40075 10/06/98 151200 COMMONWEALTH ELECT OF MN, INC. RPR BALL FIELD LIGHTS--GOOD /WAK 1,384.25 EQUIP. -RPR LIGHTS GOODRICH 494.00 - - - -- -- - -- - - - - - -- - - - - -- - - - - - - MAINTENANCE.. MATERIALS - -- - -- -- 1.650.02 40076 10/06/98 170900 D & D TOWING SERVICE INC. SQUAD TOW ##942 47.93 SQUAD TOW #943 45.00 92.93 40077 10/06/98 180100 D.C.A.,INC. DENTAL CLAIMS 1,008.10 -- - - - -- - -- -- - -- DENTAL_ CLAIMS - - -- - -- - - - -- -- - - - -- 4 - - -- - -- 5.306..15 -- 40078 10/06/98 190450 DEFT OF P'ROP'ERTY RECORDS & REV FAX FEE /REGISTERD DOC #554227 5.00 5.00 i 40079 10/06/98 210180 DOLLERSCHELL, ROBERT MILEAGE REIMBURSEMENT --AMEM CON 72.80 72.30 ` 40080_ 10/ 06/98 - 250200 _ E SS BROTHERS- & - SONS INC. ._. _ _STOOL -- GRATE _- -. -- -- .-- -___ -- 136 _32 _136.,32 ' 40081 10/06/98 260400 FAUST, DANIEL LODGING MGFOA CONF. 280.77 - - - __.. -- - - -- - -- -- -- - - -- -- - - - - - -- -- - -- -- - - _ -- -- MILEAGE REIMBURSEMENT - 289 MY_.._ - -. -- - -- - - -- 81- .0e5_- - -- - - - - -, 361.83 _ .40032 10/06/98 280955 FRED PRYOR SEMINARS SEMINAR REGISTRATION -J NELSON 99.00 99.00 40083 10/06/98 300500 G & K SERVICES UNIFORMS & CLOTHING 27.50 SUPPLIES -- .JANITORIAL 48.79 UNIFORMS & CLOTHING 63.01. UNIFORMS & CLOTHING 5.19 SUP'P'LIES - JANITORIAL 11.20 MATS 4 1.,27 UNIFORMS & CLOTHING 10.30 ' MATS 12.00 SUP'P'LIES -- JANITORIAL 15.19 UNIFORMS & CLOTHING 94.88 UNIFORMS & CLOTHING 38.71 - UNIFORMS & CLOTHING 25.07 393.11 40084 10/06/98 301660 GENERATOR SPECIALTY CO., INC. ALTERNATOR KIT 177.95 ALTERNATOR KIT_ 130.03 r ALTERNATOR 276.79 584.77 40081 10/06/98 302950 GLOCK, INC. MODIFY MAGAZINES SERV FIREARMS 204.48 . _ 204.48 40086 16/06/98 310150 GONYEA HOMES 1009 DEMONT AVE. E 1,000.00 1009 DE:MONT AVE. E 36.03 1 400.87 10/06/98 320250 GRAF, DAVE KARATE - SEPT. 172.20 172.20 io VOUCHRE2 CITY OF MAPLEWOOD PAGE 3 10/02/98... -11 .- 02 ._ VOUCI -lER /CHECK REGISTER FOR PERIOD 09 CHECK VENDOR VENDOR ITEM ITEM CHECK NUIYIBL-:-'R DATE NUMBER NAME DESCRIPTIO14 AMOUNT AMOUNT `i 40088 10/06/98 320265 GRAFIX SHOPPE SQUAD LETTERING 0944 25.03 25.03 40090 10/06/98 340110 HEJNY RENTALS, INC. 10X10 CANOPY CITY BOOTH -FAIR 91.70 91.70 40091 10/06/98 350700 HIRSHFIELDS PAINT 72.72 72.72 --- - -. - -. __ _40022 -3-51.610 ------HOWA D. R..- _GREEN COMPANY.- - - - - -- -.. ..... CONSULT ING.__EMGR7_f' R0 3._ 96 -17 - - - - -- --919. DO - - 40093 10/06/98 370100 HUTCHINSON, ANN PROGRAM SUP'P'LIES 115.92 -- - - -- - - -- - - - - - - - - - -- - - -- - - -- - - -- -- -- - - -_ _ . SUPPLIES - ;.__EQU_IF'MEh1T. - POSTAGE 12.80 138..42 ?4- .14LS?6/(?£L__- 3 $0 �^.4Q. --- �Ei' - - - -- - - -- - -- - - - - -- - - -- - - -- - _ AL�__12UE_ Q1�. MA. ftiEG�__ FEE - -- - -- - - -- - -- 3.00 - - - - -- - -- -- - --may 44 -_ 40095 10/06/98 390150 INDUSTRIAL SUPPLY CO., INC. AIR COMP BELTS 33.17 33.17 40096 10/06/98 390380 INTERNAL REVENUE SERVICE NON - PROFIT 501C3- -HISTORIAL SOC 150.00 150.00 - -- ___40097 10/06/ __9 0Q. •�E ?_�`'Il�LZ_ Ef�1f5E'h -C_ RD.`,z~ ---_ 94, Z ' 40098 10/06/98 401615 JOHNSON, .DOE PERSONAL TRAINING 6/30 9/18 200.00 200.00 40099 10/06/98 410370 KATH COMPANIES SWITCH 5.71 FILTER,LAMP 19.95 LAMP ,BRAKE LINES,HALOGEN BEAM 14..20 107.47 40100 __ -- 41063tiKEYLAND._HOMES . _. .._ . .... 2460 SCHALLER DR. E 2460 SCHALLER DR. E 42.88 1,042.88 - 40101_._10/Ob/98 420150 KINKO'S CUSTOMER _ADM._SERVICES ._ PRINTING.OF- _I.UDGFT_ ,DOC- -- 40102 10/06/98 430325 KNOWLEDGE TRANSFER SEMINAR TUITION -CAROL NELSON 298.00 298.00 40103 10/06/98 430360 KORTUS, WILLIAM BINOCULARS FOR ENG. 4 37.26 37.26 - -- 40104 10/06/98 - 4 50.11 0 _ - 1... M.. C. I_. T -... - - - - _. _._.__.. 2ND QTR. PREMIUM- - -- -- -- - -_ - - - - 26. 907.75 - -- - -- -- - - 26..907 « .75 40105 10/06/98 450120 L.M.C.I.T. INS DEDUCTIBLE- ANGELA STRAKA 5,579.72 --L ES r�-i HALL. INS) DEDUCTIBLE - X27 . �?fa 6 40106 10/06/98 450140 L.T.G. POWER EQUIPMENT CUB WALK MOWER 268.88 CUB WALK MOWER 268 08 537.76.--- - 40107 1 0/06/98 450480 LANDMARK CUSTOM HOMES 2487 OAK CIRCLE:. E 1,000.00 2427 OAK CIRCLE E 14.52 1,014,.52 +� 40108 10/06/98 460800 LESCO, INC. MAINT. & MATERIALS 413.65 MAINTENANCE MATER 413.65 i ; I VOUCHRE2 CITY OF MAPLEWOOD PAGE 4 10/02/98 1102 VOUCHER /CHECK REGISTER !I FOR P ERIOD 09 !! VOUCHER /_ - ;' i CI °IE::C:K CHECK VENDOR VENDOR ITEM ITEM CHECK i, NUMBER DATE NUMBER NAME DESCRIPTION AMOUNT AMOIJ14T MAINTENANCE MATERIALS 4,13.65 MAINTENANCE MATERIALS 413.65 i _ .. PIAIIITENANCE :....MATERIAL..S.- • - - - -- - - - -- MAINTENANCE MATER 413.65 MAINTENANCE MATERIALS 413.65 MAINTENANCE. MATERIALS. __. -- -- --- -.__ -4 65, 40109 10/06/98 500310 M.A.M.A. MAMA LUNCH MTG. --CITY MOR. 16.00 16.00 40110 10/06/98 501:25 MAC QUEEN EQUI DIRT SHOE RUMMER,BAFFLE STRIP 311.20 311.20 _ 401 .11 3.0/06/98 510500 .. MAPLEWOOD FAKERY.. BIRTHDAY CAKES ...... 40112 10/06/98 510925 MAPLEWOOD TRAVEL AIRFARE CITY MGR.. -ICMA CONF. 361.00 361.00 401.1 10/06/98 520500 MCGUIRE.., MICHAEL.. CAR ALLOWANCE 450.00 450.00 530.500 _ _ ._.... MENARDS.__ __ -_ -. _ . - -- _._.. - - _ ... NUTS., S.CRE,WS p WASHERS, DRLL -BITS - - - - -- ----------- _._ -__ �7s�_ _.--- • - - - - -- .. ----- -.�7.� �8 '! 40115 10/06/98 530560 MERIT CHEVROLET SPACER,BOLTS 8.48 8.48 40116 10/06/98 530730 METRO ATHLETIC SUP'P'LY VOLLEYBALL. BADEN 293.98 ;..,j SOCCER NETS 263.74 557.72 40117 10/06/98 531650 METROPOLITAN COUNCIL MO. BILLING -SEWER SERVICE - 213.625.50 213.625.50 3I1 , 401:1.8 0/ - - - - -- �� - -- -- .!'lIN�[ESOTA. F 'IF'E . �_:EOUIF' _ . _ . >"'IPE -, ELBOWS __STORM__DS?._._ - - -- - - - - - -. 5�., ��- - - - - -- ------ I�I_ -- 40119 10/06/98 542455 MINNESOTA SHREDDING LLC DOCUMENT DESTRUCTION SERV 54.95 54.95 40120 10/66/98 542650 MINNESOTA /WISCONSIN PLAYGROUND AERA BENCH SWING 6.088.35 6,088.35 _ 491 _ . _ 10/ 6/9 _ -. 7 -T_.: STAT SUB _.BASF_ __T STAT j WIRE 40122 10/06/98 57011 MOORE MEDICAL CORP. DRUG BOX LOCKS 91.50 91.50 40123 10/06/98 620550 MUSEUM PRODUCTS CO. BIG BUG BOX 244.23 244..23 40124 10/06/98 _ ._ 620600 - -_ - MUS_KA LIGHTING CENTER FLOOD. LIGHTS .. - - - -_ -... _ 67..64. - - - - -_ - _ -- _ 67 -.64 _ 40125 10/06/98 630910 NATIONWIDE ADVERTISING SERVICE EMPLOYMENT AD-EM.MGMT.DEP.DIR. 613.34 613.34 40126 - 1.0/06/98 640830 NEXT CENTURY TECHNOLOGIES, INC: 20 US ROBOTICS EXTERNAL MODEMS 3,161.10 3 - 40127 10/06/98 - _ -- -- _ 660900 NORTH _ . STAR TURF a. INC... W HEE L ASSY --JAC _ - _ . _ _._ _.. - 33 _ - - - 3 401.28 10/06/98 661108 NORTH STAFF WIPER & INDUSTRIAL PAPER TOWEL-S,PLASTIC BAGS 449.9.2 POLY LINERS,4 OZ /6 OZ CIU 192.52 642.44 40129 10/06/98 661181 NORTHERN AIRGAS MEDICAL OXYGEN 58.47 58.47 • VOUCHRE2 CITY OF MAPLEWOOD PAGE 5 10/02/98 .. 11. 02 - VOUCHER /CHECK REGISTER : ;j FOR PERIOD 09 CHECK CHECK , VENDOR VENDOR ITEM ITEM CHECK L NUMBER DATE NUMBER NAME DESCRIPTION AMOUNT AMOUNT 40130 10106198 661600 NORTHERN HYDRAULICS,INC. FLOOR .SACK /MOTTLE .SACKS 64.93 64.93 i - 4d1.31 - 10/46/578- - - -- 661755 - -N-CIE TI�EhM _ TATE�. POWER. 1 00 ---- - - - - -- - - - - - - =- -- - - - - -- .. - - -..- - ..-- - - - - -- -��Z�_ 1600 4.71 2500 3.14 i4 _ a_5 510 86.57 :i 980 27.50 -� 1501 126.38 1677 95.35 '2258 258.08 2880 168.32 63 48.86 618 7.76 2401 - -. - -- -- - - - - -- - - - -- - - - - - - -- -- - -- - - 63 - - -- - -- - -- --- - - - - -- 2659 266.28 2659 22.51 95 241.5 1,526 40132 10/06/98 670950 NYSTROM PUBLISHING COMPANY INC OCT CITY NEWSLETTER 1 1,387.04 40133 10/06/98 690340 OLSON, ARNOLD G MILEAGE REIMBURSEMENT 120 MI. 33.60 33.60 + : 40134 - 10/06/98_ _- -- 691150. _- ONE HOUR_MOTO PHOTO_ -- - . _ _PHOTOS ,Sh --DpRE _.. . -- - - - -- - - -- •- - -- ---- - - - - -- 1.40 - - - - -- - - - -- _ _ _ 12,.40_ 40135 10/06/98 691300 OPTICON INC. CONT PMT - PROJECT 97 -16 121, 310.56 - -- - - -- - - - -- - - -- - -- -- - - -- -- -- .- CONT PMT - PROJECT 97-16 - - - -- - - -. - - - -- 65065.53- - -- 115x245 »03 _ 401:36 10/06/98 700663 PAGING NETWORK OF MN, INC.. PAGER SERVICE 31.85 31.85 40137 10/06/98 700735 PALMA, STEVEN T SEPT. 35.00 35.00 401 38 10/06/59 - - 712115 - -- -- POL.,AR . CHEV,. __CEO, _ MAZDA. - _ _ SEAL __ - - -- -- - - -- -- -_ -- - - 26.41 - - - -- - -- - - - -- 26 . 41 __ 40139 10/06/98 722300 PUMP AND METER SERVICE, INC. PTV 54 --118 ADHESIVE POUCH 48.61 48.61 4014.0 10/06/98 741200 RAINBOW FOODS POP 370.00 370.00 40 _ 10 / 06 / 9 . 8 ___­.___ 7506 _ 10 RENT -ALL MINNESOTA INC. 1/2 YD CONCRETE TRAILER 59.91 59.91 40142 10/06/98 751450 RITZ CAMERA POLAROID FILM 102.19 102.19 44143 - 10/06/98 762055 ROSEDALE DODGE- HYUNDAI GASKET,COVER 11.46 11.46 40144 10/06/98 762680 RUTTGER ' S TRAY LAKE LODGE AME:.M FALL. CONF . RESERVATION 314.16 314.16. ;= 40145 10/06/98 780300 S&T OFFICE PRODUCTS INC. SUI ='h'L IIMS -- OFFICE 32.00 SUPPLIES _.. OFFICE 15.66 47.66 40146 10/06/98 780600 SAM'S CLUB DIRECT RUBBER BANDS. MARKERS,TAPE,FILM 54.61 SUPPLIES - JANITORIAL 88.28 � •' Vt:IUCI•i RE2 CITY OF MAPLEWOOD PAGE 6 - 1U/U2/9C3 11:02 VOUCHER /CHECK REGISTER - ! FOR PERIOD 09 - ' CHECK CFIE _-CK VENDOR VENDOR ITEM ITEM CHECK id NUMBER DATE NUMBER NAME DESCRIPTION AMOUNT AMOUNT '"! _ CHIPS FRUIT SNACKSCANDY 46.16 189.05 ;,U _-- SIEG�E:L .DISPLAY. -PRODUCTS -- _TABLE .TDF-' -- DISPLAY . BOAR D. - -- - -- ._ ..__ ... --- - - - - -- -- - -------- �8�?- �-------- - - - - -� $.Zs -- 40148 10/06/98 820600 SNAP-ON TOOLS SOCKET 28.55 .28.55 40149 10/06/98 83 1610 SP'RINGSTED ; 1998 BOND ISSUANCE COSTS 12,719.63 12,7 19.63 E:'AUL CITY. -OF .- _ -:_ -- -- -___ -. - _ -_ -- .GRIME_ LAD_.SER_VICES:_3UGLM___._ -_ -_ _--- - - -.._ -- - - - - -. 9 4-00_ --- _ ---- - _- _- ___934s. -_ 401:51 10/06/98 842090 STANDARD MOTOR PRODUCTS SEMINAR REG -STEVE PRIEM 124.00 124.00 401:52 10/06/98 842200 STAPLES, PAULINE: REIMBURSE -MDSE FOR RESALE 26.88 REIMBURSE - DECORATIONS 26.58 53.46 40153 10/06/98 841:300 STAR ..SUPPLY SUPPLIES LIES - JANITORIAL 77.30 77.30 - - - - - - - . PUMP p FLASHER „F- ILTERS .. CLAMP.- - -- -- - - -- - -- MUFFLER 218.71 DAC 15550 23.01 __ SPARK 40155 10/06/98 880501 TREADWAY GRAPHICS PENCIL POUCH,FOLDERS,PENCILS 348.75 348.75 40:156 10/06/98 880750 TROY CHEMICAL_ INDUSTRIES SUPPLIES - JANITORIAL 441.31 SUPPLIES - JANITORIAL 419.82 3 s61.1.:> 40157 10/06/98 880800 TRUCK UTILITIES MFG. LADDER BRACKETS 74.55 74.55 :... 40158- 10/06/98 - 890053 ._ U.S. DIAI",Y POLICE NOTEBOOKS- _.._ _.. - .. -- -- 267,.9 2 ..._ _ ._. 267..92 40159 10/06/98 900100 UNIFORMS UNLIMITED UNIFORMS & CLOTHING 82.75 82.75 40160 10/06/98 900170 UNITED ELECTRIC COMPANY LIFT STATION ALARM LIGHT 79.02 79.0:. 40161. 10/06/98 _.._._ 90 �? 80 _ UF'HUS, EtfiAD 1015 CRESTV I EW DR . S ' - - , 400, 1015 CRESTVIEW DR. S 50.96 1,054.96 40162 10/.06/98_ _ _ .... 901300 - UPPED - MIDWEST SALES- CO.. - - - SUPPLIES - s lANlTOR_TAk _ -- - -- 266.94 - - - - -- - 266.94. . 9 40163 10/06/98 910500 VASKO RUBBISH REMOVAL RUBBISH REMOVAL 329.36 RUBBISH REMOVAI,. _ 236.90 _ - R UBBISH REMOVAL 525.87 1,09 4.0164 10/06/98- 913.110 VOGUE 1520 MARY ST N 1 -.- -HOMES 1520 MARY ST N 37. 6 53 1,037.53 TOTAL CHECKS 464,410.03 04, CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT DIRECT DEPOSIT 10/02/198 ALLENSPACH, SHERRY 325977 DIRECT DEPOSIT 10/02/98 CARLSON, THERESE 18 2 7.5 8 DIRECT DEPOSIT 10/02/98 FAUST,DANIEL F 3303.74 DIRECT DEPOSIT 10/02/9$ ANDERSON ,CAROLE J 848.39 DIRECT DEPOSIT 10/02/98 DEHN,�EBORAH 1440.92 DIRECT DEPOSIT 10/02/98 HANGSLEBEN,RICHARD 1940.52 DIRECT DEPOSIT DIRECT DEPOSIT 10/02/98 CARPE , JEANETTE E 14 01.4 3 DIRECT DEPOSIT 10/02/98 JAGOE, CAROL 13 2 6.5 0 DIRECT DEPOSIT 10/02/98 OLSON, SANDRA 819976 DIRECT DEPOSIT 10/02/98 POWELL , PHILIP 1552931 DIRECT DEPOSIT 10/02/98 ALDRIDGE , MARK 212 9.0 6 DIRECT DEPOSIT 10/02/98 BECKER RONALD D , 2426968 DIRECT DEPOSIT 10/02/98 BOHL,JOHN C 1959.82 DIRECT DEPOSIT 10/02/98 FLOR TIMOTHY , 18 7 2.12 DIRECT DEPOSIT 10/02/98 KVAM,DAVID 1823.32 DIRECT DEPOSIT 10/02/98 STEFFEN,SCOTT L 2324.60 DIRECT DEPOSIT DIRECT DEPOSIT 10/02/98 YOUNGREN,JAMES 2156.12 DIRECT DEPOSIT 10/02/98 EVERSON , PAUL 14 2 8.4 6 DIRECT DEPOSIT 10/02/98 FRAS ER , JOHN 19 7 6.61 DIRECT DEPOSIT 10/02/98 ADELSON, LINDA 101.31 DIRECT DEPOSIT 10/02/98 STAHNKE,JULIE A 1511975 DIRECT DEPOSIT 10/02/98 HAIDER,KENNETH G 3280.20 DIRECT DEPOSIT 10/02/98 PRIEFER,WILLIAM 1714.62 DIRECT DEPOSIT DIRECT DEPOSIT 10/02/98 LUNDSTEN,LANCE 2177.01 DIRECT DEPOSIT 10/02/98 O SWALD , ERI CK D 14 7 4.16 1� CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT DIRECT DEPOSIT 10/02/98 DUCHARME , JOHN 16 2 6.5 2 DIRECT DEPOSIT 10/02/98 PECK, DENNIS L 17 69.72 DIRECT DEPOSIT 10/02/98 ANDERSON BRUCE 2920970 DIRECT DEPOSIT 10/02/98 MARUSKA,MARK A 2005.04 DIRECT DEPOSIT 10/02/98 GREW- HAYMAN,JANET M 724.61 DIRECT DEPOSIT 10/02/98 COLEMAN,MELINDA 2881920 DIRECT DEPOSIT DIRECT DEPOSIT 10/02/98 EKSTRAND,THOMAS G 1781.72 DIRECT DEPOSIT 10/02/98 ROSERTS,KENNETH 1748992 DIRECT DEPOSIT 10/02/98 EASTMAN,THOMAS E 2008.09 DIRECT DEPOSIT 10/02/98 HURLEY, STEPHEN 19 7 7.6 0 DIRECT DEPOSIT 10/02/98 TAUBMAN, DOUGLAS J 19 7 6.2 2 DIRECT DEPOSIT 10/.02/98 EDGE, DOUGLAS 14 7 2.12 DIRECT DEPOSIT 10/02/98 CROS SON LINDA 1415.4 2 DIRECT DEPOSIT 10/02/98 LIVINGSTON, JOYCE L 7 8 8.71 DIRECT DEPOSIT 10/02/98 KNAUSS,PETER 715982 DIRECT DEPOSIT 10/02/98 PALMA,STEVEN 2085.84 DIRECT DEPOSIT 10/02/98 JOHNSON,KEVIN 1910952 DIRECT DEPOSIT DIRECT DEPOSIT 10/02/98 WARMAN , ROBIN 8 7 7.4 9 DIRECT DEPOSIT 10/02/98 DOHERTY , KATHLEEN M 14 2 0.9 2 DIRECT DEPOSIT 10/02/98 JENSEN, MATTHEW 506.68 DIRECT DEPOSIT 10/02/98 LE, SHERYL 2 8 4 9.9 5 DIRECT DEPOSIT 10/02/98 ERICKSON VIRGINIA A , 1910.52 DIRECT DEPOSIT 10/02/98 ROSSBACH,GEORGE 370920 DIRECT DEPOSIT 10/02/98 LUTZ,DAVID P 1460.92 DIRECT DEPOSIT DIRECT DEPOSIT 10/02/98 S CHLINGMAN , PAUL 1718.6 2 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATE DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 3 10/02/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/012/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/02/98 DIRE- CT DEPOSIT DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT : 10/02/98 DIRECT DEPOSIT ' 10/02/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT DIRECT DEPOSIT 10/02/98 EMPLOYEE NAME FARR,DIANE M GRAF,MICHAEL VORWERK,ROBERT E NAGEL,BRYAN GUILFOILE,KAREN E HELLE,KERRY CARVER,NICHOLAS N OSTER,ANDREA J ANDREWS, SCOTT A RUNNING,ROBERT SAVAGEAU,STEPHEN D BARTEL, DENISE CARLSON,DALE MARTINSON,CAROL F HI EBERT I STEVEN DUNN, ALI CE ANZALDI,MANDY CORNER,AMY L STEVENS,MARY CATHERINE HORSNELL,JUDITH A SEEGER,GERALD F MOREHEAD,JESSICA R STILL,VERNON T LOMBARDI I JAMES D HUTCHINSON,ANN E AMOUNT 193.75 878.46 2436.88 1481.92 1924.62 1827.68 1748.92 1420.92 2507.73 1392.92 1152.12 60.75 325.77 1649.89 2022.21 2209.13 120.23 71.25 18.20 826.88 268.10 174.28 1899.32 258.75 1675.42 IN . - I CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT .FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT DIRECT DEPOSIT 10/02/98 COLEMAN, PHILIP 274.21 DIRECT DEPOSIT 10/.02/98 BELDE , STANLEY 18 5 6 . l 5 DIRECT DEPOSIT 10/02/98 ATKINS KATHERINE 631946 DIRECT DEPOSIT 10/02/98 FRY,PATRICIA 1363.32 DIRECT DEPOSIT 10/02/98 RENSLOW,RITA 204.64 DIRECT DEPOSIT 10/02/98 BAKKE,LONN A 1435.32 DIRECT DEPOSIT DIRECT DEPOSIT 10/02/98 BERGERON,JOSEPH A 2079.32 DIRECT DEPOSIT 10/02/98 CONNOLLY,RICK A 158016 DIRECT DEPOSIT 10/02/98 BOWMAN ,RICK A 19 6 9.16 DIRECT DEPOSIT 10/02/98 CAVETT ,CHRISTOPHER M 2 0 6 5.8 2 DIRECT DEPOSIT 10/02/98 KANE , MICHAEL R 19 3 3.8 2 DIRECT DEPOSIT 10/02/98 KOPPEN , MARVIN 3 2 5.7 7 DIRECT DEPOSIT 10/02/98 CHRI STENSEN , JODI E D 4 7 7.51 DIRECT DEPOSIT 10/02/98 STAPLES PAULINE 2 2 3 0.6 2 DIRECT DEPOSIT 10/02/98 K.ITTRIDGE,KEVIN L 325.77 DIRECT DEPOSIT 10/02/98 WASH,MATTHEW G 71.50 DIRECT DEPOSIT 10/02/98 PIKE,GARY K 1260992 DIRECT DEPOSIT DIRECT DEPOSIT 10/02/98 ICKES , SHERI 113 8.31 DIRECT DEPOSIT 10/02/98 THOLA , DAVID J 218 5.11 DIRECT DEPOSIT 10/02/98 DIRKSWAGER, COLLEEN 16 2 4.67 DIRECT DEPOSIT 10/02/98 HEINZ , STEPHEN J 1969o16 DIRECT DEPOSIT 10/02/98 NELSON, JEAN 845972 DIRECT DEPOSIT 10/02/98 KELLY,LISA 925.42 DIRECT DEPOSIT 10/02/98 TETZLAFF,JUDY A 628.50 DIRECT DEPOSIT DIRECT DEPOSIT 10/02/98 LOHMAN , JANINE D. 3 9 5.7 3 CHECK NUMBER CHECK DATE DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/02/98 DIRECT DEPOSIT 10/02/98 67664 10/02/98 67665 10/02/98 67666 10/02/98 67667 10/02/98 67668 10/02/98 67669 10/02/98 67670 10/02/98 67671 10/02/98 .67672 10/02/98 67673 10/02/98 67674 10/02/98 67675 10/02/98 67676 10/02./98 67677 10/02/98 67678 10/02/98 67679 10/02/98 67680 10/02/98 67681 10/02/98 67682 10/02/98 67683 10/02/98 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD EMPLOYEE NAME AMOUNT GOPLEN , NICHOLAS P 361905 WINGER,DONALD S 3010.77 PARR,GAIL L 39983 URBANSKI,HOLLY S 1223932 ZWI EG , SUSAN Co 15 21.19 ERICSON.,MICHAEL A 2264.23 HENSLEY,PATRICIA 119.52 McGUIRE,MICHAEL A 3953.17 WHITE,BARRY T 72.50 CUDE,LARRY J 369.15 DOLLERSCHELL,ROBERT J 229.89 BAUMAN,GAYLE L 968.28 JACKSON,MARY L 1132.12 KELSEY,CONNIE L 585.93 MATHEYS,ALANA KAYE 1536.76 NIVEN,AMY S 178.50 CASAREZ,GINA 1228.12 SMITH,CASSANDRA L 630.12 JOHNSON,BONNIE 8 15.44 VIETOR,LORRAINE S 1369.03 ANDERSON,ELSIE 104,00 BARTELT,JOAN 104.00 BERM, GERALD F. 100975 BELLAND, JAIME H. 100.75 BERGER,CAROLE 102.38 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK NUMBER ------ - - - - -- CHECK DATE ---- - - - - -- EMPLOYEE NAME ------------------------ AMOUNT 67684 10/02/9.8 - - - - -- BERGER,MERVIN -------- - - - - -- 119000 67685 10/02/98 BREIDENSTEIN,ANNA 97.60 67686 10/02/98 BROWN, SYLVIA 112.00 67687 10/02/98 BUNDE,JENNETTE 100.75 67688 10/02/98 BUTTON,JOAN 97950 67689 10/02/98 CAHANES,LUCILLE 112.00 67690 10/02/98 CARR, JOAN 104.00 67691 10/02/98 COTTRELL,JOAN 97.50 67692 10/02/98 DEHEN,VIRGINIA 104.00 67693 10/02/98 DORNFELD, GRACE K. 107.25 67694 10/02/98 DUCHARME,FRED 115950 67695 10/02/98 DUCHARME.,MARGARET 104.00 67696 10/02/98 DUELLMAN,AUDREY 112.00 67697 10/02/98 EARLEY,MARGARET 112.00 67698 10/02./98 EDDY,BETTY 107.25 67699 10/02/98 EICKHOFF,CAROLYN 100.75 67700 10/02/98 ERICKSON,PHYLLIS 113.75 67701 10/02/98 FALENZER,CATHERINE 104.00 67702 10/02/98 FISCHER,LORRAINE 113975 67703 10/02/98 FISCHER,MARY 97950 67704 10/02/98 FITZGERALD, DELORES M. 104.00 67705 10/02/98 FOSBURGH,ANNE 112.00 67706 10/02/98 GALLAGHER,BARBARA 105963 67707 10/02/98 GALLAGHER,JOHN F 102.38 67708 10/02/98 GOLASKI,DIANE 97.50 CITY OF MAPLEWOOD EMPLOYEE GROSS.EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT 67709 10/02/98 HAAS,ELIZABETH 115950 67710 10/02/98 HAAS,THEODORE 100.75 67711 10/02/98 HENRY, JOHN 100.75 67712 10/02/98 HORTON,SHIRLEE 100.75 67713 10/02/98 IVERSEN,MILDRED 104.00 67714 10/02/98 KING,HELEN 102.38 67715 10/02/98 KOLASA,JOAN 104.00 67716 10/02/98 KOLASA,JOSEPH 100.75 67717 10/02/98 LACASSE,ANNETTE 102.38 67718 10/02/98 LIEDER,MARY LOU 104.00 67719 10/02/98 LOFGREN,DELORES 107925 67720 10/02/98 LOFGREN,RICHARD 119000 677,21 10/02/98 LUTTRELL,SHIRLEY 115.50 67722 10/02/98 MANDERS,ROSE MARIE 100.75 67723 10/02/98 MOSSONG,BETTY 104.00 67724 10/02/98 NIETERS,LOUISE 104.00 67725 10/02/98 OGILVIE,BEVERLY 102.38 67726 10/02/98 PETSCHEL,LORRAINE 104.00 67727 10/02/98 PLEAU,DARLA 104900 67728 10/02/98 PULLEN, GERALDINE 110.50 67729 10/02/98 ROSAUER,LORRAINE 104.00 67730 10/02/98 SALO, MARIAN 105963 67731 10/02198 SCHULTZ, MYRNA B. 97.60 67732 10/02/98 SKLUZACEK, EVELYN M. 104900 67733 10/02/98 SUPAN,KATHLEEN 100.75 Z� CITY OF MAPLEWOOD EMPLOYEE .GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT 67734 10/02/98 THOMPSON,MILD 113.75 67735 10/02/98 THOMPSON,PATRICIA 113.75 67736 10/02/98 TOLBERT,D- FRANKLIN 97.50 67737 10/02/98 TUCKER, CECILIA K. 107.25 6773.8 10/02/98 WIDHOLM,JUDY 110.25 67739 10/02/98 WIEGERT,DONALD 115.50 67740 10/02/98 WIEGERT,ELSIE 133.00 67741 10/02/98 PALANK,MARY KAY 1673.85 67742 10/02/98 RICHIE,CAROLE L 1697.80 67743 10/02/98 RYAN,MICHAEL 2720.02 67744 10/02/98 SVENDSEN,JOANNE M 1579.55 67745 10/02/98 BANICK,JOHN J 2414.40 67746 10/02/98 BARTZ,PAUL 2060.18 67747 10/02/98 HALWEG,KEVIN R 2680994 67748 10/02/98 HERBERT,MICHAEL J 1960.08 67749 10/02/98 KARIS,FLINT D 2496.63 67750 10/02/98 KONG,TOMMY T 432000 67751 10/02/98 LOU,YEN LIN 80000 67752 10/02/98 MACFARLANE,MELVIN R 1172.92 67753 10/02/98 RABBETT,KEVIN 2327972 67754 10/02/98 RAZSKAZOFF,DALE 2004.08 67755 10/02/98 SHORTREED,MICHAEL P 1828.62 67756 10/02/98 STAFNE,GREGORY L 1934924 67757 10/02/98 STOCKTON,DERRELL T 1899.32 67758 10/02/98 SZCZEPANSKI,THOMAS J 1873.72 0 7z, CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT 67759 10/02/9.8 WATCZAK,LAURA 1823.32 67760 10/02/98 WELCHLIN,CABOT V 2061.99 67761 10/02/98 HALE,THOMAS M 1282.64 67762 10/02/98 MEEHAN,JAMES 2278.96 67763 10/02/98 MELANDER,JON A 2126.16 67764 10/02/98 ROSSMAN,DAVID A 2094944 67765 10/02/98 THIENES,PAUL 2095.79 67766 10/02/98 GERVAIS- JR,CLARENCE N 49.50 67767 10/02/98 BOYER.,SCOTT K 1557.16 67768 10/02/98 DOYSCHER,LYNN M 52.72 67769 10/02/98 FEHR,JOSEPH P 1602.57 67770 10/02/98 FLAUGHER,JAYME L 1615.16 67771 10/02/98 HILL,CHRISTY R 52072 67772 10/02/98 KLINGNER,PATRICIA T 52.72 67773 10/02/98 LAFFERTY,WALTER 1623962 67774 10/02/98 MAYNARD,WILLIAM J 289.96 67775 10/02/98 RABINE,JANET L 1550.67 67776 10/02/98 HEWITT,JOEL A 2559.34 67777 10/02/98 CHLEBECK,JUDY M 1473.72 67778 10/02/98 DARST,JAMES 1433.72 67779 10/02/98 FREBERG,RONALD L 1488.12 67780 10/02/98 MEYER,GERALD W 1541.48 67781 10/02/98 THOMAS- JR,STEVEN 1433.72 67782 1,0/02/98 CORWIN,ERIC B 427.50 67783 10/02/98 ELIAS,JAMES G 2094.62 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT 67784 10/02/98 LINDBLOM,RANDAL 1689.87 677`85 10/02/98 PRIEBE,WILLIAM 1705.72 67786 10/02/98 SIMMONS,LARA R 206.13 67787 10/02/98 ANDERSON,ROBERT S 1460.92 67788 10/02/98 EDSON,DAVID B 1488.12 67789 10/02/98 HELEY,ROLAND B 1488.12 67790 10/02/98 HINNENKAMP,GARY 1620.29 67791 10 / 02 / 9 8 LAVAQUE ,MICHAEL 14 3 3.72 67792 10/02/98 LINDORFF,DENNIS P 1460.92 67793 10/02/98 SCHINDELDECKER,JAMES 1460.92 67794 10/02/98 STARK RICHARD E 463.75 67795 10/02/98 LARSON,SHERRI A 335.75 67796 10/02/98 McCUSKER,ELIZABETH A MANNING 148913 67797 10/02/98 SOUTTER,CHRISTINE 258.13 67798 10/02/98 THOMPSON,DEBRA J 4 04.21 67799 10/02/98 WEGWERTH,JUDITH A 1394.52 67800 10/02./98 ANDERSON,EVERETT 423.57 67801 10/02/98 BESETH,GORDON R 750.00 67802 10/02/98 OLSON,ARNOLD G 550.00 67803 10/02/98 OSTROM,MARJORIE 2084922 67804 10/02/98 WENGER,ROBERT J 1737.72 67805 10/02/98 BALLESTRAZZE,THAD M 26.43 67806 10 / 0 2/ 9 8 BRAND S TROM ,JULIET M 3 41.2 5 67807 10/02/98 BRANDSTROM,RYAN M. 54.00 67808 10/02/98 CHURCHILL,DAVID R 42.00 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK NUMBER ------ - - - - -- CHECK DATE ---- - - - - -- EMPLOYEE NAME ----------------------- - AMOUNT 67809 10/02/98 - - - -- CHURCHILL,MATT H -------- - - - - -- 43.00 67810 10/02/98 CROTHERS,CHAD B 92.50 67811 10/02/98 DRALLE,RYAN K 10.75 67812 10/02/98 FINN,GREGORY S 1197.02 67813 10/02/98 FLUG,ELAINE R 184o33 67814 10102/98 FOSSE,THOMAS C 30.00 67815 10/02/98 FRANK,STEVE 2.06.50 67816 10/02/98 JAGER, RYAN C. 28.00 67817 10/02/98 JANSEN,DAVID S 70.00 67818 10/02/98 KIDMAN,RICHARD L 24975 67819 10/02/98 KLEM,JOSH H 188.25 67820 10/02/98 KOPESKY,JAMES 42.00 67821 10/02/98 MAJOR, MATTHEW D. 112.00 67822 10/02/98 PREW,JOHN M 167.75 67823 10/02/98 PURCELL.,RYAN P 10975 67824 10/02/98 RYDEEN,BENJAMIN D 64950 67825 10/02/98 SPENCER,WILLIAM 67.75 67826 10/02/98 STIEN,MARY 1138.62 67827 10/02/98 STIEN,NATHANIEL 228.00 67828 10/02/98 STRUB,NICHOLAS C 80.00 67829 10/02/98 THILL,ERIN 70.00 67830 10/02/98 VERHULST,NEAL M 86.00 67831 10/02/98 VERHULST,RYAN J 98000 67832 10/02./98 VOGEL,PAUL R 8.30 67833 10/02/98 WALKER,BRADLEY M 74000 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT 67834 10/02/98 WHITE,TRACY A 120o50 67835 10/02/98 BREHEIM,ROGER W 1537.56 67836 10/02/98 GERMAIN,DAVID 1510.32 67837 10/02/98 NADEAU,EDWARD A 2010.62 67838 10/02/98 NORDQUIST,RICHARD 1456912 67839 10/02/98 SCHULTZ,SCOTT M 1139.32 67840 10/02/98 COONS,MELISSA 905.28 67841 10/02/98 GLASS,JEAN 672.60 67842 10/02/98 HOIUM, SHEILA 836.71 67843 10/02/98 HORWATH,RONALD J 260.68 67844 10/02/98 MICHALSKI,ANDREW M 110.50 67845 10/02/98 NEAMY.,MARK W 124.10 67846 10/02/98 SCHMIDT,RUSSELL 1061.82 67847 10/02/98 SCHOEBERL,KAYLENE M 359.71 67848 10/02/98 SHOBERG,CARY J 128.38 67849 10/02/98 ABRAHAMSON,BRYAN K 193.05 67850 10/02/98 ABRAHAMSON,REBECCA L. 110.50 67851 10/02/98 ANDERSON,JULIE M 299.63 67852 10/02/98 BADEN,ALISON L 200.75 67853 10/02/98 BADEN,MATHIAS 372.20 67854 10/02/98 BITTNER,KATIE C 271.49 67855 10/02/98 CONLIN,PAMELA 20.25 67856 10/02/98 FONTAINE,ANTHONY 65.00 67857 10/02/98 GRUENHAGEN,LINDA C 121o44 67858 10/02/98 HAGSTROM,LINDSEY S 58.50 Z6 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT 67859 10/02/98 HAWKE,RYAN A 261.82 678.6 =0 10/02/98 HAWKINS,LISA A 103920 67861 10/02/98 HEDLUND,LAUREL R 52.00 67862 10/02/98 HEIM,ANDREA J 287.19 67863 10/02/98 HOLMGREN,LEAH M 57.38 67864 10/02/98 HOULE,DENISE L 107.40 67865 10/02/98 HUPPERT,ERIN M 247.06 67866 10/02/98 JOHNSON,ROBERT P 316.75 67867 10/02/98 JOHNSON,ROLLAND H 87.75 67868 10/02/98 JOHNSON,STETSON 81.00 67869 10/02/98 JOHNSON,SUSAN M 45.00 67,870 10/02/98 KOEHNEN,AMY 18000 67871 10/02/98 KOEHNEN,MARY B 272950 67872 10/02/98 KRENN,CAMILLE A 64935 67873 10/02/98 KROB CHWASTEK,JUDY F 17.50 67874 10/02/98 KUHL,SCOTT A 105.63 67875 10/02/98 MAGNUSON,BETH M 127.75 67876 10/02/98 MALONE,BRANDON M 118.63 67877 10/02/98 MOREHEAD,PHILIP L 36.00 67878 10/02/98 MOTZ,ERIN M 133.25 67-879 10/02/98 SACKMANN,LAURA C 20.55 67880 10/02/98 SCHLUETER,LOUISE E 18.25 67881 10/02/98 SELIN,JASON M 147938 67882 10/02/98 SHERRILL,MASON D 157.20 67883 10/02/98 SMITLEY,SHARON L 221990 27 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT 67884 10/02/98 SWANER,JESSICA 237925 67885 10/02/98 TIBODEAU,HEATHER J 38.93 67886 10/02/98 TOURTELOTTE,MARYN J 42.25 67887 10/02/98 WARMAN,JOANNE M 262.81 67888 10/02/98 WARNER,CAROLYN 139.55 67889 10/02/98 WEDES,CARYL H 144.25 67890 10/02/98 WILLIAMS,KELLY M 887.88 67891 10/02/98 WOODMAN,ALICE E 156.70 67892 10/02/98 BOSLEY,CAROL 96.94 67893 10/02/98 DISKERUD,HEATHER A 101.56 67894 10/02/98 FLEMING,KATHY A 217.50 6789.5 10/02/98 FLEMING,LAURA C 37.50 67896 10/02/98 GLASS,GILLIAN 21.00 67897 10/02/98 MACIOCH,AMY L 46.50 67898 10/02/98 MALDONADO,ANGELA M 54.00 67899 10/02/98 SCHROEDER,KATHLEEN 228.00 67900 10/02/98 SPANGLER,EDNA E 131935 67901 10/02./98 ANTON,SARAH E 114900 67902 10/02/98 BEHAN,JAMES 1193.72 67903 10/02/98 BLAKESLEY, JEFFERY DEAN 64.00 67904 10/02/98 CALLEN,KATIE E 48.00 67905 10/02/98 GHAPEAU,GREG M 114.00 67906 10/02/98 FULLER,AMY R 100980 67907 10/0.2/98 GLASS,BRIDGET M 72.00 67908 10/02/98 HEMPFER,NICHOLAS W 36.00 zg CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATE EMPLOYEE NAME AMOUNT 67909 10/02/98 JAHN,DAVID J 1262.71 67910 10/02/98 KOSKI,JOHN F 510.54 67911 10/02/98 KYRK,BREANNA K 124.43 67912 10/02/98 LONETTI,JAMES F 575.16 67913 10/02/98 MATTESON,FRANK M 54.00 67914 10/02/98 OWEN,BEN A 108.00 67915 10/02/98 POWERS,NICOLE L 78.00 67916 10/02/98 PRINS,KELLY M 48.00 67917 10/02/98 SEVERSON.,CHRISTINA M 138.60 67918 10/02 -/98 SEYLER,KIMBERLY A 180000 67919 10/02/98 SKRYPEK,JOSHUA L 271.00 67920 10/02/98 STEINHORST, JEFFREY 251.18 67921 10/02/98 STEWART,MONTENESE D 18900 67922 10/02/98 SWANSON,LYLE 1401.50 67923 10/02/98 SWANSON,SARAH C 157.63 67924 10/02/98 SWANSON,VERONICA 1066.05 67925 10/02/98 YOUNG,DILLON J 143.52 67926 10/02/98 AICHELE,CRAIG J 797.54 67927 10/02/98 MULVANEY,DENNIS M 1628912 67928 10/02/98 PRIEM, STEVEN A. 1325.40 295800o96 C Agenda Item Gz MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Conditional Use Permit Review PROJECT: Lexus Automobile Dealership LOCATION: 3000 Maplewood Drive North DATE: October 2, 1998 INTRODUCTION Adttion by Counoil.: Endorse d......,, Modified Rej ected .. Date The conditional use permit for the Lexus Automobile dealership and maintenance garage at 3000 Maplewood Drive is due for review. (See the maps on pages 2-4.) BACKGROUND On February 26, 1996, the city council. approved the design plans, a conditional use permit and a wetland setback variance for Lexus. (See the minutes starting on page 5.) On April 8, 1996, the city council reconsidered the conditional use permit and the design approval for the project. This was to allow the applicant to start construction after they sign a developers agreement and provide a letter of credit for the extension of a water main to the site. (See the minutes starting on page 10.) On July 22, 1996, the council considered a sign variance request for Lexus. They were asking the city to allow them a second freestanding sign for the dealership. The council denied 'Lexus's request for an additional freestanding sign. On September 24, 1996, the community design review board waived the requirement to screen the roof - equipment for the Lexus Dealership. On July 28, 1997, the city council reviewed the conditional use permit for this project. The council renewed the permit for one year and directed staff to set up an inspection schedule to coincide with the yearly conditional use permit review. DISCUSSION Lexus is working to meet all the conditions of their conditional use permit. They have cleaned out their catch basins and have hired Applied Ecology to restore the hill on the east side of their site with native plantings. The council should review this permit in one year to check on the site repair work. RECOMMENDATION Review the conditional use permit for the Lexus Automobile dealership at 3000 Maplewood Drive again in one year. p:sec311exus.cup Attachments: 1. Location Map 2. Property Line /Zoning Map 3. Site Plan 4. 2 -26 -96 Council minutes 5. 4 -8 -96 Council minutes CT a i Pte' a � 0 o ff" Q Morkhom z Pond Kohlmon Q w �-- Loke KOHLMAN T AVE. ;�t � d c w Pork z �Q V w w 3 COUNTY C El _ LM Cl D P A S w o HI z Q Z o 9 N Q 5 w w z EDGEHILL f CONNOR . Cdr >- CO NOR :5 0 � AVE• U AVE. V DEMONT AVE. T. C r � AVE. � DE t MO �� BROOKS � � cn p AVE. � BROOKS � � � AVE. 2 BROOKS o v SEX TANT Z F. CT. '� a AVE. s� © �w• SEXTANT AVE. 0: o PW P ,�. GERVAIS AVE. GERVAIS Q + GER' g z C �P P v GRANDVIEW AVE. �z 0o 4 v m VIKING DR. • Attachment 1 � SHERREN AVE. VADNAIS HEIGHTS • COP COPE AVE. COUI Q 0 ;P LARK g W V AVE. n LAR Q Keller er Lake ° CO. RD. _ cn c, v Q 4 o RD. \%.% i D • L.ELAN o RD. U � o � = SAN URST , S w W Q 3 3 4. Z w C� ? c �' p G 2. 1. SU IT CT. z 3 ' UNTRWEW CIR. 3. DULUTH CT. S`T 0%f Y B� � LQ S = D O a 4. LYDIA ST. v7 BEAM AVE. Y B AVE. Oy CT a i Pte' a � 0 o ff" Q Morkhom z Pond Kohlmon Q w �-- Loke KOHLMAN T AVE. ;�t � d c w Pork z �Q V w w 3 COUNTY C El _ LM Cl D P A S w o HI z Q Z o 9 N Q 5 w w z EDGEHILL f CONNOR . Cdr >- CO NOR :5 0 � AVE• U AVE. V DEMONT AVE. T. C r � AVE. � DE t MO �� BROOKS � � cn p AVE. � BROOKS � � � AVE. 2 BROOKS o v SEX TANT Z F. CT. '� a AVE. s� © �w• SEXTANT AVE. 0: o PW P ,�. GERVAIS AVE. GERVAIS Q + GER' g z C �P P v GRANDVIEW AVE. �z 0o 4 v m VIKING DR. • V � SHERREN AVE. Knuc�eod Lake • COP COPE AVE. � ;P LARK g W V AVE. n LAR � .� AVE. Keller er Lake ° CO. RD. _ cn c, v LAURIE RD. LAURIE o RD. \%.% i D • L.ELAN o RD. ' t� o _ � = SAN URST z www+ooda P ark AVE. S w JUNCTION AVE. Z w C� ? c �' !�' w LOCATION MAP z 4 N Attachment 2 o' too - -- . too • ; �• i -- - . - •':.% --' a 1 NTY ROAD D 1 ■� ■ ■ 1001 o too, — goo �... c-- 452.58 _ do �►� - tL6 a �' 1320 132 CF/ ' 2 ia3 'Q ob. ��• • t SPARKLE AUTO SALES - f g.308c• Cl) A y� ( i3 ) � 3110 4 a /3) o c t�o 0 � � •, U5 2 t2� x•16' o o, 8 (j do 12-72 4 bd T OWS . n ti • O o o } � --�—ti o For - cX - 7 o ea + - MAPLEWOOD - -- OWNER TO OWN ` ER�� r AUTOMART 10 In o. �� I z 3 zs , 5to I ,r, qb 7O2 �. ::::•: Q uo ,, , e i 1 0 I I 1 i V. , _ _0 I�g .20 I , 1654.2 8 ti I 0 • A 0. UR\J \J .. S �• h Q VENBERG TIRE o � e- A. PROPERTY LINE 1 ZONING MAP Q N Attachment 3. M F BITUMINOUS I TYP. r 6 FVrURLr PARKINC — ( oASHED LINES) 1 / NET INCREASE 30 SPACES ^ ' PAVE TRAVEL LANE I ' TRAVEL LANE tv oft CENTER OF NORTH BOUND / TRAvEL ANE AS DEFINED . FUTURE EXPANSION/ I ON LAND SURVEY. 8' 000 S F + PROPOSED l . sESeEDK / � � I I FROM WEruwo EDCI LANE EDGE FFE- 88350 � 2 s• TYP. DIMENSIONED BY i RLUC ASSOCUTES. SEE NOTE � � E .l t e I I EIOSTING EDGE q rOf WEn." (TW) h � ' oo • 3 , r 15 PAINTED 25 *. /?E 4 POINT OF . STRIPING OF BITUMINOUS. P•0.8� 10'h 1 3 13'R l 3'R STRIPE 1 •-0' ON MtSLOc OF MAT EDGE. 3 . R 0 BEGIN AT VENBERG ACCESS. ENO AT 356R . ft *R H. 1 40' • 9612 CURB 8c �..� 12 8612 CONCRETE ?' ! t • : i • :: ; � Q.23 R CURB AND OMW �•► w ::• . • ::: WMIN0US SURFACE TYP. I I SEE DETAIL ? "'' = : =''•' .•''''''' ''' °' ..; .; .; .:• :• :.. , • • • :.• .• • ::. ; ;. BOLLARD SEE SHEET 10 SHEET I: FOR 2r ••• ••'• •:: :•' : xF�IR PAD t TYPIc,AL TURN / : ' • : : •'•• !•� ••' E rr• �• :•: }• �'••: :' LANE SECTION � :�; ;;:';:•••ti •••': • •:�'• ••;:• :•r ••';:•; T10N PIIRKINC � .. ;..; ... ... Z I �'�•'•''' ''' •'''• TOTAL I • = =•' �:; • • • 131 SPACES o �•:�: X(i S BUILDING' / ' ~ � .5 sT�q � :• Jv Maw .r.;,. ..•• TttP• : �� •:•:: Vii::.: / FROM v PA11gNG ^ 10 'R q•R ?s• 38ACKEClMB• _ TOE �t h SIpE1KAIX EAST BANK. REFER TO �r LICK GRADING & EROSION STANDARD TIP. CONTROL PLANS. • PROPOSED 6 9 C S / . I OF 8M)M 7•R 4 d ' J2 4 PAI 12 STRIPING r / 24• IO' 4' WIDE R (TYp) rR 18 R 410 •� 9 0 4 WIDE T • REFUCTORIZE D 8612 CURB AND O PAINT. WHITE GLITTER TYP. RSFEO(' � PAINTED STR� WHITE 9 mss. OF (M) 45.0 90 '' , 2 � s r SITE PLAN 4 4 N Attachment 4 MINUTES OF MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, February 26, 1,996 Council Chambers, Municipal Building Meeting No. 96 -04 8. Lexus Automobile Dealership (Highway 61 North) a. Mayor Bastian presented the Lexus request for reconsideration. b. City Attorney Kelly commented on the requirements for reconsideration and the rules which allowed waiver of the Rules of Procedure and stated all the requi rements had been met. c. Director of Community DevelopmentColeman presented the specifics of the request for variance and the Conditional Use Permit which had been rejected at the March 11, 1996 meeting, and the new information which has been supplied since then. d. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. The following was heard: John Dietrich, RLK, consultant for Ryan Construction e. Councilmember Carlson introduced the following Resolution and moved its adoption: 96 - 42 - 25 VARIANCE RESOLUTION - WETLAND SETBACK WHEREAS, Ryan Construction Company of Minnesota, Inc, applied for a variance from the Zoning ordinance. -WHEREAS, this variance applies to property on the east side of Highway 61 between g y Beam Avenue and County Road D. The legal description is: Tracts D and G. Registered Land Survey No. 525 WHEREAS , Section 36-196(h)(3) of the wetland protection ordinance requires a 100- foot-wide wetland buffer. WHEREAS, the applicant is proposing a 25-foot-wide wetland buffer. WHEREAS, this requires a variance of 75 feet. WHEREAS, the history of this variance is as follows: 1. On February 5, 1996, the Planning Commission recommended that the City Council approve this variance. 26 2 -26 -96 5 2 . The City' Council held a public hearing on February 12, 1996. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The Council gave everyone at the hearing an opportunity to speak and present written statements. The Council also considered reports and recommendations from the City staff and Planning Commission, NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above - described variance for the following reasons: 1.. Strict enforcement of the code would cause undue hardship because of circumstances unique to the property and not created by the property owner. The 100- foot -wide wetland buffer requirement would make development of this site difficult. The difficulty was created by the new ordinance. 2. The variance would be in keeping with the spirit and intent of the ordinance, since the applicant would improve the quality of the wetland buffer substantially over its present state. Approval is subject to the applicant doing the following: 1. Submitting a grading and landscaping plan subject to the requirements of the City staff and the Ramsey- Washington Metro Watershed District for the wetland buffer. 2. Dedicating a wetland- buffer easement. This easement shall describe the boundary of the buffer and prohibit any building, mowing, cutting, filling or, dumping within the buffer. The applicant shall record the deed for this easement before the City will issue a building permit. 3. Accepting responsibility for the annual maintenance and upkeep of the sump catch basins. Seconded by Councilmember Koppen Ayes - Mayor Bastian, Councilmembers Aliens ach, Carlson, Koppen Nays - Counci member Rossbach f. Mayor Bastian introduced the following Resolution and moved its adoption: 96 - 02 - 26 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Ryan Construction Company of Minnesota, Inc. applied for a conditional use permit for a motor vehicle maintenance garage as part of a new Lexus automobile dealership; WHEREAS, this permit applies to property on the east side of highway 51 between Beam Avenue and County Road D. The legal description is: Tracts D and G. Registered Land Survey No. 525 WHEREAS, the history of this conditional use permit is as follows: 1. On February 5, 1996, the Planning Commission recommended that the City Council approve this permit. 6 27 2 -26 -9( 2. On February 12, 1996, the City Council held a public hearing. The City staff published a notice in the paper and sent notices to the surrounding property owners. The Council gave everyone at the hearing a chance to speak and present written statements. The Council also considered reports and recommendations of the City staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above - described conditional use e r mit based on the building and site plans. The City approves this permit cause:. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's comprehensive plan and'code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air ollution, drainage, water run- off, vibration, general unsight iness, electrical interference or other nuisances. 6. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the City. This shall include the sump pump catch basin design submitted on February 26, 1996. The Director of Community Development may approve minor changes. 2. The proposed construction must be substantially started within one year of Council approval or the permit shall become null and void. The Council may extend this deadline for one year. 3. The City Council shall review this permit in one year. 28 2 -26 -9E • 4 . Before * the issuance of a building permit, the City must have. a signed construction contract for the extension of the water main to the Lexus site. The water system must be operational before the issuance of a certificate of occupancy. 5. The future expansion is not allowed with this permit. The applicant must apply for design approval and an amendment to the conditional use permit before building this expansion. The future expansion must be at least 100 feet from the billboard. 6. The property owner shall agree to accept responsibility for the annual maintenance and upkeep of the sump catch basins. 7. The applicant shall submit the plans for the sump catch basins and discharge rip rap to the Ramsey - Washington Metro Watershed District for their approval before the City w i l l issue a building permit. f. Mayor Bastian moved to agprove the site-plans ( stamped December 7, and the site plan stamped February. 1, 1996) for oroposed b deal ershi g on Highway 61 based on the findings regui red by the ci ADDroval is subJect to the following conditions: 1. Repeat this review in two years if the City has not issued a building permit for thi s project, 2. Before getting a building permit, the applicant shall: a. Dedicate and record a wetland- buffer, easement. This. easement shall describe the boundary of the buffer and prohibit any building, mowing, cutting, filling or dumping within the buffer. b. Submit a revised landscape plan providing for any planting and ground reshaping or restoration of. the wetland buffer as may be required by the Ramsey - Washington Metro Watershed District. Re lace the seed on the Highway 61 right-of-way with sod if al owed by the Minnesota Department of Transportation. The right -of -way shall have an in- ground lawn irrigation system unless prohibited by MnDOT. 3. Before the issuance of a building permit, the City must have a signed construction contract for the extension of the water main to the Lexus site. The water system must be operational before the issuance of a certificate of occupancy. 4. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Install reflectorized stop signs at both exits, a handicap parking sign for each handicap parking space and an address on the building. c. Screen all roof-mounted equipment visible from streets or adjacent property. (code requirement) _ g 29 2 -26 -9( d. Construct a trash dumpster enclosure, subject to staff approval, if there would be outside trash storage. (code requirement) e. Install an in- ground lawn irrigation system for the parking lot islands and the sodded areas between the highway and the parking 1 of . Lawn irrigation in the right-of-way may be waived if MnDOT will not allow it. f. Post signs designating at least 55 customer and employee parking spaces. g. Post one -way traffic signs for the narrow driveway beneath the canopy on the south side of the building. 5. The future expansion i s not allowed. The applicant must apply for des ign a proval and an amendment to the conditional use permit rior to buil ing this expansion. The future expansion must be at east 100 feet from the billboard, - 5. If any required work is not done, the City may allow temporary occupancy if : a. The City determines that the work is not essential to the public health, safety or welfare. b. The City receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work, 7. This approval does not include the signs. Signage will be reviewed by staff through the sign permit process. 8. All work shall follow the approved plans. The Director of Community Development may approve minor changes. 9. Traffic flow in and out of the Lexus dealership shall be reviewed by MnDOT. Any site plan change is subject to staff approval. Seconded by Councilmember Koppen Ayes • Mayor Bastian, Councilmembers Al lens ach, Carlson Koppen Nays • Councilmember Rossbach Attachment 5 c. a y Ma or Bastian asked i f anyone wished to speak before the Council regarding this matter. The following wa heard: Steve Bloomer, Owner Lexus of.Wayzata d. Councilmember Carlson moved to amend the conditions of the Lexus C onditional Use Permit in order to al 1 ow constru of the build' n to be - i n p rior to the sl ni n of -the water system construction A^ ^I t., ^" + e L.#4 + + ho rr ,nnl ,i �omont c th at. t harp hp nn rnmhusti bl a material Seconded, by Councilmember Allenspach Ayes - Mayor Bastian, Councilmembers All ach, Carlson, Koppen Nays • Counci member Rossbach e. Counci lmember Carlson introduced the fol 1 owi nQ Resolution and moved its adoot i on: 96 -04 -53 AMENDED CONDITIONAL USE PERMIT RESOLUTION - LEXUS WHEREAS, Ryan Construction Company of Minnesota, Inc. applied for a conditional use ermit for a motor vehicle maintenance garage as part of a new Lexus automo ile dealership: WHEREAS, this Pe rmit applies to property on the east Side of Highway 61 between Beam Avenue and County Road D. The legal description is: Tracts D and G. Registered Land Survey No. 525 WHEREAS, the history of this conditional use permit is as follows: 1. On February 5, 1996, the Planning Commission recommended that the City Council approve this permit. 2. On February 12, 1996, the City Council held a public hearing. The City taff p ublished a notice in the paper er and sent notices P to the surrounding property owners. The Council gave everyone at the hearing a chance to speak and present written statements. The Council also considered reports and recommendations of the City staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above - described conditional use ermit based on the building and site plans. The City approves this permit 9 ecause: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's comprehensive plan and code of ordinances. 20 The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 17 10 an activity, process, materi 4. The use would not involve y . • m nt or methods of. op eration that would ld be dangerous, e P isance to an hazardous, detrimental disturbing or cause a person or y nu Y r pro pert because of excessive .noise, gl smoke,- P p dust odor, fumes, water or air poll ution, drai nage : water run- off, v general eneral unsightliness, electrical interference _ or other nuisances. 1 generate only minimal vehic 5. The use would g Y traffic on focal . .streets and would not create traffic congestion or unsafe access on exi sting or proposed streets* rued b ade uate ublic facili and 6. The use would be se y F services, including streets, po ice and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create exce ssive additional costs for public facilities or services. e would maximize the preservation of and incorporate, the 8. The use design. site's natural and scenic features into the g 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the City. This shall include the sump pump catch basin design submitted on February 26, 1996. The he Director of Community Development may approve minor changes. The proposed construction must be substantially started within 2' P P null and one year of Council approval or the permit shall become • y deadline ne for one year. void. The Council may extend this de y 3. The City Council shall review this permit in one year. 4. Before the issuance of a building permit,, the Ci must have a develo ment agreement and letter of credit guaranteeing the P g � ter s extensi of the water main to the Lexus s ite. . The water stem y must be operational before the presence of substantial amounts of combustible a maters al s, as required by the P • Fire Chief. 5. The future expansion is not allowed with this permit. The applicant must apply for design approval and an amendment to the conditional use permit before building this expansion. The future expansion must be at least 100 feet from the billboard. 6. The property owner shall agree to accept responsibility for the annual maintenance and upkeep of the sump catch basins. 7. The applicant shall submit the plans for the sump catch basins and discharge rip rap to the Ramsey-Washington Metro Watershed District for their approval before the City will issue a building permit. Seconded by Councilmember Allenspach Ayes - Allenspach� Carlsonn Nays Councilmember Rossbach iN 4.8.96 11 Agenda Item G 3 Action by Council: Endorsed.,., Modif i ed MEMORANDUM ReJected Date TO: City Manager FROM Director of Community Development SUBJECT: 1999 SCORE. Funding Application DATE: September 21, 1998 INTRODUCTION I. have attached the 1999 SCORE application. The amount is $69,922. This money is a .grant from the county to repay the city for part of its recycling costs. The county is requesting that the city council approve the application. RECOMMENDATION Approve the 1999 SCORE application. .pfimem\score 8.2 Recycling - Ramsey County SAINT PAUL - RAMSEY COUNTY DEPARTMENT OF PUBLIC HEALTH ENVIRONMENTAL HEALTH SECTION 1999 SCORE FUNDING GRANT APPLICATION CITY /TOWNSHIP Maplewood - DATE 9 -21 -98 CONTACT PERSON Robert Wenger PROGRAM PERIOD: January 1, 1999 through December 31, 1999 ADDRESS 1830 E. County Road B Mapl em)od, M 55109 PHONE 770 -4560 FAX 770 -4506 1. DESCRIPTION OF 1999 RECYCLING PROGRAM: A. SERVICE DESCRIPTION SINGLE - FAMILY RESIDENCES Curbside MULTI- FAMILY RESIDENCES (If service is not provided, please describe how they are assured the opportunity to recycle.) Curbside CONDOMINIUM RESIDENCES (If service is not provided, please describe how they are assured the opportunity to recycle.) Curbside MANUFACTURED HOME PARKS (If service is not provided, please describe how they are assured the opportunity to recycle.) Curbside NAME OF COLLECTOR(5) GPyr Disposal P. 0, Box 5, Newport, NN ITEMS COLLECTED FOR RECYCLING: Newspaper, magazines, cardboard, junk mail, glass, cans, oil & antifreeze, plastic 1 & 2 B. DESCRIBE THE LONG TERM SOURCE(5) OF FUNDING FOR RECYCLING SERVICES: Service charge on utility bill. C. DESCRIBE CHANGES TO THE PROGRAM FOR 1999: None 2. HOW DO YOU PROPOSE TO USE SCORE GRANT FUNDS? PLEASE DESCRIBE HOW A SCORE GRANT WOULD ENHANCE /IMPROVE RECYCLING EFFORTS IN YOUR COMMUNITY (PLEASE BE VERY SPECIFIC, AND INCLUDE MEASURABLE GOALS AND ANY PROGRAM CHANGES FOR 1999). Partial funding for collection services measured by tonnage collected. 3. HOW WILL THESE ACTIVITIES BE EVALUATED? By tonnage collected and number of stops. 4. IF THESE ACTIVITIES (INCLUDING RECYCLING COLLECTION) WILL BE CONDUCTED BY A SUBCONTRACTOR, WHAT PROVISION5 WILL BE MADE TO MONITOR AND AUDIT SUBCONTRACTOR ACTIVITIES? Weight slips and collection report frcm contractor. 5. IF THESE ACTIVITIES WILL BE ONGOING. AFTER THIS GRANT PERIOD, HOW WILL THEY BE FUNDED? By service charge on utility bill. b. SCORE FUNDING GRANT PROPOSED BUDGET (ATTACH A COPY OF YOUR ADOPTED COMPLETE 1999 MUNICIPAL RECYCLING BUDGET, INCLUDING ALL FUNDING SOURCES): ADMINISTRATION: $ PROMOTION ACTIVITIES $ PLEASE DETAIL: EQUIPMENT $ PLEASE DETAIL: COLLECTION OF RECYCLA BLES $ PLEASE DETAIL: TOTAL $ 7. PLEASE DESCRIBE YOUR MUNICIPAL IN -HOUSE RECYCLING PROGRAM: We collect office paper, junk mail, cans and bottles. 8. DESCRIBE THE CITY'S RECYCLING PROMOTIONAL EFFORTS; INCLUDE .TYPES OF PROMOTIONAL MATERIALS USED AND SCHEDULES FOR DISTRIBUTION OF .INFORMATION. Yearly recycl calendar of pick —up dates and i nformati on sheet in Ci Newsletter, 9. PLEASE ATTACH A RESOLUTION FROM YOUR GOVERNING BODY REQUESTING THE FUNDING ALLOCATION OR A CERTIFIED COPY OF THE OFFICIAL PROCEEDINGS AT WHICH THE REQUEST WAS APPROVED. NAME OF PERSON AUTHORIZED TO SUBMIT GRANT: Robert J. Wenaer SI 67NATLWE TITLE OF PERSON AUTHORIZED TO � S � UBMIT GRANT: PLEASE RETURN THE COMPLETED GRANT APPLICATION FORM BY OCTOBER 30 1998 TO: CATHI LYMAN- ONKKA, PROGRAM ANALYST SAINT PAUL - RAMSEY COUNTY DEPARTMENT OF PUBLIC HEALTH ENVIRONMENTAL HEALTH SECTION 1670 BEAM AVENU SUITE A MAPLEWOOD, MN 55109 -1176 Agenda # G `7' Im am MEMORANDUM TO: Mike McGuire City Manager FROM: Sherrie Le Human Resource Director RE: Personnel Policies DATE: October 5, 1998 Action by couno3_j : �nc�orsec� ReJ ected............�...: Dat e I have made substantial revisions to the Maplewood Personnel Policies. Y have also incorporated individual policies that were adopted over the past few years into the policy document. These revisions have been reviewed by the Senior Management team and City Attorney. RECOMMENDATION Please submit to City Council for approval. CITY OF MAPLEWOOD PERSONNEL POLICIES f t { Adopted: June 23, 1986 Effective: July 23, 1986 Last Revision: September 1998 2 TABLE OF CONTENTS SECTION 1 PAGE INTRODUCTION ........ 0 0 0 . 0 . . . . 0 9.00.4, 0 6 4 . . . . . . ... a 0 a 0090. 1 Purpose.................... ............................... 1 City Council Responsibilities .............. .............. 1 City Manager Responsibilities ... ............................... 1 Scope - . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . ... . . . as 2 2 CITYWIDE WORK RULES & CODE OF CONDUCT Conduct as a City employee .................................... 3 Employee's Responsibilities ..... ............................... 3 Appearance................. ............................... 4 Falsification of Records ............................ 4 Rendering of Consideration ........................... 4 Attendance .................. ............................... 4 Conflict of Interest .......................... a ................. 5 Political Activity ............... ............................... 5 Outside Employment .. .........................0000.. 0000... 5 Harassment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • . . . . . . . . . . . . . . . . 6 3 DEFINITIONS ...........................0000 1 .............. 10 4 EMPLOYEE RECRUITMENT & SELECTION Scope..................... ............................... 12 Features of the Recruitment System ............................ 12 Examinations ............... ............................... 13 Pre- employment Medical Exams ............................... 14 Selection..................... .............................15 Probationary Periods ......... ............................... 15 Affirmative Action /EEO Policy Statement ......................... 16 5 ORGANIZATION & COMPENSATION Job Descriptions ...... ............................... Deese . . 17 Assigning and Scheduling Work . ........................... 18 Classification of Job Duties .... ...........................0000 18 Reclassification /reallocation . . . . . . . . . . . . . . . in . . . . . . . . . . . . . . . . . . . 18 Demotion.................. ............................... 19 Reduction of Workforce ....... ............................... 19 0 6 COMPENSATION Paychecks.................. ............................... 19 Time Reporting .............. ............................... 20 Compensatory time /overtime.......... ........................ 20 Leave Policy for Non -Union Exempt Employees ..........seas..... 21 7 PERFORMANCE REVIEWS ... ............................... 22 8 HOURS OF WORK Work Schedules ............. ............................... 23 Meal Breaks & Rest Periods ..... .. ............................. 23 Adverse Weather . . . . . . . . . . 9999. 9 8 0 6 . . . . . . . . . . . . . . .......... 24 9 LEAVES Sick Leave ................. ............................... 24 Milita ry Leave ............... ............................... 27 JuryDuty .................. ............................... 28 Court Appearances .......... ............................... 28 Holidays............. ............................... .9669.. 28 Vacations... ................ ............................... 30 Job Related Injuries or Illness .. ............................... 31 Funeral Leave ............... ............................... 31 Parenting Leave ............. ............................... 32 School Conference Leave ..... ............................... 32 Elections/ Voting ............. ............................... 33 Regular Leave without Pay ..... ............................... 33 Family and Medical Leave ..... ............................... 34 Administrative Leave ......... ............................... 39 Employees with Work Restrictions .............................. 39 10 SEPARATIONS Resignations ................ ............................... 39 Severance Pay .............. ............................... 40 11 DISCIPLINE General Policy .............. ............................... 4u Work Rule Offenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Process............ . ........................... a.......... 43 12 GRIEVANCE PROCEDURE ... ............................... 45 4 13 EMPLOYEE EDUCATION & TRAINING ................. 47 General Policies ............ ............................... 47 General Guidelines ................ . . . . . . a a a 0 a 0 .............. 47 National and Regional Training . ............................... 48 Training Sessions within Minnesota ............................. 49 Part -time Employee Training Policy ....................... .... 49 Travel /Meal Allowance ........ ............................... 49 Tuition Eligibility Criteria ....... ............................... 50 Memberships & Dues ......... ............................... 51 14 CONFIDENTIALITY /DATA PRACTICES Data Practices Advisory ....... ............................... 51 Types of Data ............... ............................... 52 Public Personnel Data ........ ............................... 52 Private Personnel Data ........ ............................... 53 Access to Data .............. ............................... 54 General Contents of Personnel Files ............................ 55 Tape Recording Policy ........ ............................... 55 Informed Consent ............ ............................... 55 15 OTHER INFORMATION Copy Machine Use ........... ............................... 56 Keys and Other Equipment . . . . . . . . . . . . . . . . . ..gees . . . . . goes'. as 57 Use of Municipal Vehicles ..... ............................... 57 News Releases .............. ............................... 59 Personal Telephone Calls /Cellular Phones ....................... 59 Safety..................... ............................... 60 SECTION 1 - INTRODUCTION PURPOSE Public employees have a high degree of visibility to the general public and therefore must exercise their duties with particular care and caution to ensure prompt, efficient, high quality services for the public. It is the purpose of these policies to establish a. uniform and equitable system of personnel administration for employees of the City of Maplewood. Their provisions do not establish terms and shall not be construed as contractual provisions. They are not intended to be all inclusive nor to cover every situation which may arise. These policies may be amended at any time at the sole discretion of the City and they will supersede all previous personnel policies. Revisions and amendments shall become effective upon approval by the City Manager. Significant changes will normally be brought before the City Council for concurrence as soon as practicable. CITY COUNCIL RESPONSIBILITIES The City Council, as the elected legislative and policy- making body of Maplewood, is directly responsible to the citizens of the City. The Mayor acts as presiding officer. The Council appoints a Manager to serve subject to periodic review. The duties of the City Council include, but are not limited to, the following: A. Setting City policy through the adoption of ordinances, the comprehensive master plan and the annual budget. B. Appointing the City Manager and members of boards and commissions (primarily advisory groups), and confirmation of the City Attorney. C. Transacting City business such as, but not limited to, executing legal agree- ments, acceptance of bids, approval of disbursements and approval of development proposals. D. Providing community leadership. CITY MANAGER RESPONSIBILITIES The City Manager is responsible for the administration of the municipal government. The general duties and responsibilities of the City Manager shall include, but are not limited to, the following: 1 A. Supervising and directing the administrative affairs of the City and all departments and employees thereof, seeking effectiveness and efficiency therein. B. Attending meetings of the Council and fully advising them regarding policies, affairs, financial conditions and needs of the City. C. Recommending an annual budget to the Council and carrying out the policies, budgets and directives of the Council. D. Preserving the public peace, health, welfare and safety of persons and property and ensuring enforcement of the ordinances of the City and p Y g general law. E. Performing such other functions and having such other powers as may be established b Ygeneral law, ordinance or resolution of the City, or as may be required or accorded by the Council. F. Serving as the appointing authority for the City including final authority for hiring, discipline and dismissal. Accordingly, the City Manager may expand., clarify, or amend these administrative rules and p olicies at his /her discretion to assure efficient and effective management of City Departments. SCOPE A. Personnel Covered: Except as otherwise specifically provided, these policies apply to all employees of the City. These policies do not apply to: 1) .Elected Officials; 2) The City Attorney; 3) Members of City Boards, Commissions and Committees; 4) Consultants and contractors; 5) Volunteers, except as specifically noted for paid per call firefighters. 2 Where specific provisions of the Personnel Policies conflict with any current union agreement or civil service rules, the union agreement or civil service rules .shall prevail. Any policy, or portion thereof, contained herein which does not conflict with labor agreements, shall remain in full force and effect and shall continue to govern the actions of all covered employees. Nothing in these policies are intended to modify or supersede any applicable provision of State or Federal Law. Where specific professional service contracts exist, they shall be treated the same as labor agreements as stated above. City resolutions or administrative policies adopted henceforth and addressing provisions covered by these policies, shall supersede these policies where applicable. All issues not specifically amended by these resolutions, administrative policies, and professional service contracts shall remain .in full force and effect and shall continue to govern the actions of covered employees. Departments may have special work rules deemed necessary by the . department head and approved by the City Manager for the achievement of objectives of that department. Each employee will be given a copy of such work rules by the department upon hiring and such rules will be further explained and enforcement discussed with the employee by the immediate supervisor. SECTION 2 - CITYWIDE WORK RULES /CODE OF CONDUCT CONDUCT ASA CITY EMPLOYEE In accepting City employment, employees become representatives of the City and are responsible for assisting and serving the citizens for whom they work. An employee's primary p rima responsibility is to.serve the residents of Maplewood. Overall, employees should exhibit conduct that is. ethical, professional, responsive, and of high standards becoming of a City employee. To achieve this goal, employees must adhere to established policies, rules, and procedures and follow the instructions of their supervisors and department heads. EMPLOYEE RESPONSIBILITIES: A. Perform their assigned duties to the best of their ability at all times and to continually strive to improve their performance. B. Render prompt and courteous service to the public at all times. 3 C. Read, understand and comply with the rules and regulations as set forth in these Personnel Policies as well as those of their department. D. Conduct themselves with decorum and respond to inquiries and information requests with patience and every possible courtesy. E. Report all unsafe conditions to their immediate supervisor. F. Attendance is an essential requirement of every City position. APPEARANCE Departments may establish dress codes for employees as part of departmental rules. Overall, personal appearance should be appropriate to the nature of the work and contacts with other people and should instill confidence and present a positive image to the public. FALSIFICATION OF RECORDS No person shall make false statements, certificates, marks, ratings, or reports in regard to any test, certificate, or appointment held or made under the City personnel system, or in any manner commit or attempt to commit any fraud preventing the impartial execution of the personnel policies. Such acts will be cause for immediate disciplinary action and possibly grounds for criminal prosecution. RENDERING .OF CONSIDERATION No person shall, directly or indirectly, give or make available any valuable consideration to any person on account of or in connection with any test, appointment, or promotion. Such acts will be cause for immediate disciplinary action, possible criminal prosecution, and /or elimination of a candidate from consideration for appointment. ATTENDANCE The operations and standards of service in the City of Maplewood require that employees be at work unless compelling reasons warrant absence. Absence and tardiness records reflect an employee's responsibility to his/her job and to fellow workers. These records have a direct effect on employment status and progress. In order that .a team function efficiently and effectively, employees must be on the job. 4 Attendance is an essential requirement of every City position. Absence Procedure Employees who are absent from work are required to notify their supervisor as soon as possible in advance of their absence. In case of unexpected absence, employees should :call their supervisor before the scheduled starting time. If the supervisor is not available at the time, the employee should leave..a message with their direct supervisor, or his /her designee, including a telephone number where he /she can be reached or contact any other individual as may be designated by the policy supervisor. Abuse of this p Policy). olic shall be grounds for disciplinary action (See Discipline Departments may establish more specific reporting procedures. The employee must call the supervisor on each day of an absence extending beyond one day unless specific arrangements otherwise have been made with the supervisor. Employees who are absent for three days or more and who do not report their absence in accordance with the policy above, will be considered to have voluntarily resigned not in good standing. (The department head may waive this rule if, in his /her judgment, extenuating- circumstances warrant such behavior.) This policy does not preclude a supervisor from administering discipline for unexcused absences of less than three (3) days. CONFLICT OF INTEREST .:City employees are to remove themselves from situations in which they would have to take action or make a decision where that action or decision could be a perceived or actual conflict of interest. POLITICAL ACTIVITY Although City employees have the right to express their views and to pursue legitimate involvement in the political system, no employee of the City shall directly or indirectly, during hours of employment, solicit or receive funds for political purposes. Further, any political Y olitical activity in the workplace must be pre- approved by the City Manager to avoid any conflict of interest or perception of bias such as using authority or political influence to compel another employee to apply for or become a member in a political organization. OUTSIDE EMPLOYMENT A. The City of Maplewood does not encourage the practice of full -time employees working at employment outside of the City services. 5 B. The employee's outside work must in no way interfere with the employee's efficient and faithful performance of his /her duties as an employee of the City. C. No employee shall receive compensation from another individual or employer for services performed during hours for which they are being compensated by the City. Work performed for others while on approved vacation or compensatory time shall not be considered a violation of policy unless that work creates the appearance of a conflict of interest. (See Conflict of Interest Policy on the previous page) D. No employee shall work for an other employer, or for their own business, while using accrued sick Leave from the City for the same hours. E. Departments may establish more specific policies as appropriate, subject to the approval of the Human Resource Director and/or City Manager. HARASSMENT The City of Maplewood is committed to creating and maintaining a work environment free from all forms of harassment and discrimination. Such harassment is a violation of Title VII of the Civil Rights Act of 1964 and the Minnesota Human Rights Act. Harassment of any person because of race, creed, color, religion, national origin, sex, age, marital status, disability, sexual orientation, receipt of public assistance, political opinions or affiliations is unlawful. This policy statement is intended to make all employees sensitive to the matter of harassment, to specifically express the City's strong disapproval of unlawful harassment, to advise employees of their behavioral obligations and to inform them of their rights. In keeping with this commitment, the City maintains a strict policy prohibiting unlawful harassment, including sexual harassment. This policy prohibits harassment in any form, including verbal and physical harassment. Management has the obligation to provide an environment free of harassment. The City g is obligated to prevent and correct unlawful harassment in a manner which does not abridge the rights of the accused. To accomplish this task, the cooperation of all employees is required. The City will, in all cases, take action to correct any reported harassment to the extent . evidence is available to verify the alleged harassment and any related retaliation. All allegations will be investigated. Strict confidentiality is not possible in all cases of harassment as the accused has the right to answer charges made against them, particularly if discipline is a possible outcome. Reasonable. efforts will be made to respect the confidentiality of the individuals involved, to the extent possible. SEXUAL HARASSMENT Because sexual harassment is sometimes more difficult for employees to recognize, the definition, based on Minnesota Statutes, is provided: Sexual harassment includes unwelcome sexual advances, requests for sexual favors, sexually motivated physical contact, or other verbal or physical conduct or communication of a sexual nature, when: 1 submission to the conduct or communication is made a term or condition, } either explicitly or implicitly, of obtaining employment, public accommodations, or public services, education or housing; 2) submission to or rejection of that conduct or communication by an individual is used as a factor in decisions affecting that individual's employment, public accommodations or public services, education or housing; or 3) that conduct or communication has the purpose or effect of substantially interfering with an individual's employment, public accommodations or public services, education, or housing, or creating an intimidating, hostile, or offensive environment whether that be related to work, public accommodations, p ublic services, education or housing; and in the case of employment. the employer knows or should know of the existence of the harassment and fails to take timely and appropriate action. Examples of in appropriate conduct include but are not limited to: unwanted physical contact; unwelcome sexual jokes or comments; sexually explicit posters or pinups; repeated and unwelcome requests for dates or sexual favors; sexual gestures or any indication,. expressed or implied, that job security or any other condition of employment de ends on submission to or rejection of unwelcome sexual requests or p behavior. In summary, sexual harassment is the unwanted, unwelcome and repeated action of an individual against another individual, using sexual overtones as a means of creating discomfort. 7 0 The City of Maplewood recognizes the need to educate its employees on the subject of sexual harassment and stands committed to provide information and training. All employees are expected to treat each other and the general public with respect and to assist in fosterin g an environment that is free from unwanted harassment. Violations of this policy may constitute just. cause for discipline, including possible discharge. Eachsituation will be evaluated on a case by case basis depending on the severity and the circumstances involved. PROCEDURES In order for a harassment issue to be addressed, it must be brought to the attention of management. In order for action to be taken, information must be forwarded to the appropriate level of management. Employees who feel that they have been victims of harassment, or employees who are aware of such harassment, should immediately report their concerns to any of the following: 1) Immediate Supervisor; 2) Department Head; 3) Human Resource Director; or 4) City Manager. In addition to notifying one of the above persons and stating the nature of the harassment, the employee is also urged to take the following steps: 1) make it clear to the harasser that the conduct is unwelcome and document that conversation; 2) document the occurrences of harassment; 3) submit the documented .complaints to the person listed above to whom the employee makes their report. The City urges the employee to put the complaint in writing. 4) document any further harassment or reprisals that occur after the complaint is made. A record .of the complaint and the findings will become a part of the complaint investigation record and the file will be maintained separately from the employee's personnel file. If the facts support the allegations, the perpetrator of the harassment will be subject to appropriate disciplinary action, up to and including discharge. Any official or employee found to have made a false complaint or found to have given knowingly false information during an investigation of such a complaint may also be subject to disciplinary action. Supervisors shall report any complaint or suspicions of inappropriate behavior to their department head at the earliest opportunity, normally within 24 hours. Department Heads shall report this information to the HR Director and /or City Manager within 24 hours. REPRISAL Employees have the right to raise the issue of harassment and to file complaints with respect to such harassment without reprisal. Any action intended to intimidate, retaliate against, harass or disadvantage any person because the person has opposed harassment; reported or complained of harassment; or testified, assisted or p articipated in any investigation, proceeding, or hearing, under this policy or otherwise, regarding harassment is considered a reprisal. Reprisal includes, but is not limited to, the following actions: 1) Refusal to hire or promote the person; 2) Departure from any customary employment practice to which the employee would have otherwise been entitled; 3) Transferring or assigning the person to a lesser position in terms of wages, hours, job classification, job security or other employment status; or 4) Informing another employer that the person has reported harassment. Every attempt will be made to provide protection against retaliation. if the employee is not satisfied with the results of an investigation, he or she may contact the E.E.O.C. (349 -3495) or the Minnesota Department of Human Rights (296- 5663). SECTION 3 - DEFINITIONS "BENEFIT- EARNING STATUS" - Status where employees are eligible for at least a pro -rated portion of employer provided benefits. Employees must work more than 14 hours per week on a regular basis in an ongoing position. (Temporary, seasonal, paid on calf, part -time (casual) and intermittent employees are excluded.) "CITY ". - City of Maplewood "CITY MANAGER" - City Manager of the City of Maplewood "CONTRACTUAL INDIVIDUALS - Individuals who offer their services to the public and ' do not meet the criteria as an employee according to IRS regulations. Contractual individuals are appointed by the City Manager, a department head, or his /her designee. Contractual individuals are under a fee basis, are not eligible for employment rights or benefits, are not considered employees and are not covered by the Personnel Policies with the exception of Non - discrimination and Harassment Policies. ' "COUNCIL" - The City Council of the City of Maplewood. "COUNCIL AND MAYOR APPOINTED" - Appointed directly by the Council to serve at the will of the Council. The Council appoints the City Manager, who is a full -time, regular employee. "DEMOTION" - Movement of an employee from one job class to another where the maximum sala ry for the new position is lower than that of the former position. This action may voluntary or involuntary. "EXEMPT EMPLOYEE" - Employees not covered by either the Federal or State Fair Labor Standards Acts. "NON- EXEMPT EMPLOYEE" - Employees covered by either the State or Federal Fair Labor Standards Acts. "FULL TIME EMPLOYEE" - Employees regularly scheduled to work 40 hours per week year -round in an ongoing position. "INTERMITTENT EMPLOYEE" - Employee who has no regularly scheduled hours but fills in as needed. Employees in this status do not earn benefits or employment rights and average less than 14 hours per week. iN "PAID PER -CALL EMPLOYEES" - Non - benefit earning employees who are paid per- call regardless of length of call or training. "PART -TIME BENEFIT- EARNING EMPLOYEE" - An employee who regularly works more than fourteen (14) hours per week, but, less than forty (40) hours per week, year - round in an gn oin position. Employees in this category receive partial prorated 9 benefits. "PART -TIME (CASUAL) EMPLOYEE" - An employee who works in an ongoing non - benefit earning position of 14 hours .or less per week. Employees in this category may work more than 14 hours per week on occasion but must not meet the definition of a p ublic employee by State law (Chapter 179). Part-time (casual) employees accrue no seniority and earn no employment rights. "PROBATIONARY EMPLOYEE" - An employee who is serving a probationary period, either the original probationary period immediately after hire or a promotional, p rY reassignment, or transfer probation. Probationary employees who are filling regular g positions are eligible for benefits in accordance with the personnel policies or applicable union contract. "PROBATIONARY PERIOD" - A specified period of time at the beginning of gp (or g em to ment the be innin eriod of a promotion, reassignment or transfer) that. is p Y g designated as a training or trial period. The probationary period is considered the last g part of the selection process. "PROMOTION" - Movement of an employee from one job class to another within the City, salary where the maximum sala for the new position is higher than that of the former position. "RECLASSIFY" - Movement of an employee from one classification to another classification because of a significant change in the position's duties. "REGULAR EMPLOYEE" - An employee who has successfully completed all stages of the selection rocess including the training or probationary period. Regular p g employees earn benefits in accordance with the personnel policies or applicable union contract. "SEASONAL EMPLOYEE" - An employee (full -time or part-time) who works during only part of the (100 days or less) to assist in seasonal work. Seasonal Y ear employees accrue no seniority and earn no employment rights of benefits. 11 "SENIOR MANAGEMENT STAFF" - This designation includes the following positions: City Manager, all department heads, Assistant to the City Manager, City Clerk, and Administrative Assistant - C.O.S. "TEMPORARY EMPLOYEE" - An employee who is employed on either a full -time or part -time basis in a temporary position. Gone that is not intended to be ongoing) where no benefit eligibility exists and no credit is given for seniority. Temporary employees earn no employment rights. Temporary positions are normally less than one hundred days in duration. SECTION 4 - EMPLOYEE RECRUITMENT AND SELECTION SCOPE The Human Resource Director will manage the hiring process for all regular positions within the City. All applications for regular full -time and part -time employment shall be submitted to the Human Resource Department for consideration. The Human Resource Director will utilize department resources to assist in the process as appropriate. FEATURES OF THE RECRUITMENT SYSTEM A. Regular Position Vacancy Announcements: Position vacancies, for regular full -time and part -time positions, shall be published by posting announcements on official City bulletin boards for at least 10 days. Such postings will normally specify the title and salary of the positions; the nature of the work to be performed; the minimum and essential requirements of the position; the time and place to apply; the closing date for receiving applications; and other pertinent information. B. Application Forms: Application shall normally be made on application forms provided by the Human Resource Department. Supplemental questionnaires maybe required in certain situations. All candidates must complete required application materials with original signatures, and ensure they are submitted by the application deadline, in order to be considered for the position. The deadline for application may be extended by the Human Resource Director after consultation with the appropriate department head. 12 C. Appointments and promotions in the City service shall be made according to merit and fitness related to the position being filled. Vacant positions will be filled on the basis of a regular, part -time casual., paid per call, intermittent, seasonal, or temporary appointment. Appointments may be made on a full or part -time basis. Part -time employees may be hired into a benefit- earning (over 14 hours per week) or non - benefit- earning (14 or fewer .hours per week) status. D. Position vacancies may be filled on an "acting" basis as needed prior to filling a position through the normal process. The City Manager will approve all acting appointments for regular positions. If a current employee is appointed to an acting position and is later hired to .fill the regular appointment, with no break in service in the new position, the effective date of the regular appointment will be considered to be the date on which the acting appointment was made. Pay rate adjustment for acting appointments will be determined by the City Manager. E. Employees who have left City service in good standing are eligible for reinstatement at the City's option. The City Manager may reinstate seniority for benefit accrual purposes, under special circumstances. EXAMINATIONS A. Applicant qualifications will be evaluated in one or more of the following ways: a training and experience rating; written test; oral test or interview; performance. or demonstrative test; physical agility test, or other appropriate job - related exam. B. Tests for appointment in the City service shall be competitive tests which shall be open only to applicants who meet the minimum qualifications as stated on the job ostin or ualifications determined to be a uivalent b - posting q q Y the Human Resource Director. The City Manager and Human Resource Director will determine whether to post the position as a promotional or open competitive opportunity. C. Positions designated as promotional only will normally be open to any City employee who has successfully completed their initial probationary period. Temporary, intermittent and seasonal employees are not eligible to apply for promotional -only positions. Employees who serve in a part -time casual or paid - per -call status will normally be eligible to apply. 13 D. Examination results: The examinations and results of examinations are confidential. Each erson taking an examination shall be entitled to obtain p g their final score and may request an exam review with the Human Resource Director to obtain summary information on the results. E. Method of Rating: Sound measurement techniques and procedures shall be used in ratin g tests and determining the individual and /or relative ranking of the candidates. F. Candidates are required to attain at least a passing score on each component of the test in order to continue in the selection process. Access to the testing process Y rocess ma be limited to the top candidates based on job- related ualifications. Applicants licants who do not receive a passing score will q not be eligible to retest for the same classification for a six month period. G. The Human Resource Director shall establish minimum qualifications for each p osition with input from the appropriate department head. All candidates must meet the. minimum qualifications to be eligible to participate in the selection and testing process. PRE - EMPLOYMENT MEDICAL EXAMS The Human Resource Director may determine that a pre- employment medical .examination which may include a psychological evaluation, is necessary to determine fitness to perform the essential duties of any City position. Where a medical examination is required, the offer of employment will be made contingent upon successful completion of the medical exam. Where these exams are required, they will be required of all candidates who are conditionally employment offered em to ment for a given job class. The information obtained durin g the medical exam will be treated as confidential medical records. The exam will be conducted by a licensed physician designated by the City and the cost of the exam will be Y aid b the City. The physician will notify the Human p Resource Director that a candidate either is or isn't medically able to perform the es job, sential functions of the with or without accommodations and whether the candidate p assed the drug test if applicable. If the candidate requires accommodation to p erform one or more of the essential functions of the job, the Human Resource Director will confer with the physician and candidate regarding reasonable and acceptable accommodations. 14 The physician will ' inform the candidates of the results of their examination. If a candidate is rejected for employment based on the results, he /she will be notified of this determination and may request further explanation from the physician. SELECTION A. The selection process will be a cooperative effort between the Human Resource Director and the department head, subject to final hiring approval of the City Manager. For regular full -time and part-time positions, the department head will normally recommend the top candidate or candidates to the City Manager who has final authority on all hires and promotions. The City Manager may elect to interview any or all of the candidates. B. Hiring of seasonal, part -time (casual), intermittent and temporary employees may be delegated to the department heads or their designee upon approval of the City Manager. These latter appointments may be terminated by the supervisor at any time, subject to department head approval. C. Relatives may be hired only if they are the most qualified and they will not be supervised by another relative. In addition, relatives may not work in the same department unless at least one of the two positions is a temporary or seasonal position and the appointment In approved by the Human Resource Director and the City Manager. Regular full -time and part-time employees may not be hired to work in the same Department. For this policy only, relative does not include spouses. PROBATIONARY PERIODS All newly hired full -time and part-time (benefit- earning) and paid- per -call employees will serve a minimum of a twelve (12) month probationary period in the position, unless covered by a collective bargaining. agreement stating a different time frame. This period will be considered a training period. The training period is an integral part of the selection process, and will be used for observing the employee's work, or training the employee in work expectations, for assessing the employee's abilities, skills, and interest, and for rejecting any employee whose performance does not meet the required work standards or is otherwise not a good fit for the position. 15 Employees may be dismissed at any time during the initial probationary period. An employee so dismissed will not have the right to appeal unless the employee is covered by the Veteran's Preference Law, in which case the employee may request a hearing pursuant to Minnesota Statute 197.46. Probationary periods may be extended beyond one year upon approval of the City Manager. Regular employees who are promoted, granted transfers or reassignments, or voluntarily demote, will be required to serve an additional probationary period up to six (6) months. Benefits will not be affected by the additional probationary period or by an extension of the probationary period. Prior to the end of the probationary period, the immediate supervisor, with concurrence of the department head, will document the probationary employee's performance and will recommend that the employee either pass probation or be rejected for the position. This documentation should be submitted to the Human Resource Director and City Manager at lease two weeks prior to the end of the probationary period and will be placed in the employee's personnel file. The City Manager will make the final decision on whether the employee will become a regular employee or will be terminated. If the notification indicates the employee has successfully completed the probationary period and will be continued, the employee_ will become a regular employee within the - meaning of this policy. The employee's length of service will be computed from his /her date of hire. For positions reporting directly to the City Manager, the Manager Will evaluate the employee and determine whether or not to upgrade the employee's status to that of a regular employee. The City may terminate a non -union employee at any time subject to requirements of applicable laws and rules. Nothing in this manual shall be construed to imply that after completion of the probationary period, an employee has any vested interest or property right to City employment. AFFIRMATIVE ACTION /EEO POLICY STATEMENT There shall be no discrimination of employees or applicants for employment based on race, color, creed, religion, ancestry, national origin, sexual orientation, disability, marital status, status with regard to public assistance, political affiliation, sex or age (except where sex or age is a bona fide occupational qualification). The City of Maplewood will take Affirmative Action to ensure that all employment practices are free of such discrimination. 16 Such employment practices include, but are not limited to, the following: hiring, reclassification, demotion, transfer, recruitment selection, layoff, disciplinary action, termination, rates of pay or other form's of compensation, and - selection for training. The City of Maplewood will commit the necessary time and resources, both financial and human, to achieve the goals of Equal Employment Opportunity and Affirmative Action. The City of Maplewood will evaluate the .performance of its management and supervisory personnel on the basis of their involvement in achieving these goals as- well as other established criteria. Any employee of the City who does not comply with the Equal Employment Opportunity Policies and Procedures as set forth in this Statement and Plan will be subject to disciplinary action. The City of Maplewood has designated the Human Resource Director to manage the Equal Employment Opportunity Program. The Director's responsibilities will include monitoring all Equal Employment Opportunity activities and reporting the effectiveness of this Affirmative Action Program, as required by Federal, State and Local agencies. If any employee or applicant for employment believes he /she has been discriminated against, please contact the Human Resource Director, 1830 East County Road B, Maplewood, Minnesota 55109, or call (612) 770 -4524. SECTION 5 - ORGANIZATION JOB DESCRIPTIONS The City will maintain records of job titles and compensation by position and /or job class job descriptions for each regular job class, and other appropriate information. New positions can be developed as needed but shall be approved by the City Manager and Council in the budget process, or as needed prior to filling the position. A classification is a group of positions sharing common duties and requirements. Positions within a class are assigned the same title and salary level. A job description is prepared by the Human Resources Director, with concurrence from the department head, for regular full -time and part -time positions. Each description includes: title, department, supervisor's title, statement of position duties and responsibilities and specific statement of qualifications required to perform the essential requirements of the position. Good attendance and compliance with work rules and policies are essential requirements of all City positions. Prior to posting a vacant position, the existing descriptions and qualifications for each Position are closely examined by Human Resources and the hiring department to ensure the qualifications do not present artificial barriers to employment. 17 A current job description is provided to each new employee. Supervisors revise job descriptions as necessary to describe the duties and responsibilities for which their employees, will be held accountable during their upcoming performance periods. All changes are reviewed and approved by the Human Resources Director and Department Head. ASSIGNING AND SCHEDULING WORK Assignment of work duties and scheduling work is the responsibility of the supervisor subject to the approval of the department head and /or City Manager. CLASSIFICATION OF JOB DUTIES The classification of job duties will be the responsibility of the Human Resource Director, subject to review by the City Manager. Assignment of job titles, establishment of minimum q ualifications, and the maintenance of regular job descriptions and related records shall also be the responsibility of the Human Resource Director. RECLASSIFICATION /REALLOCATION Positions sometimes change over time and some change in jobs is normal and expected. Occasionally, an employee's job will change so significantly that it no longer fits the employee's job classification. In these situations, the Department Head may request the Human Resource Director to perform .a classification study. The a study. Y result. in a number of different findings: reclassifying the position to another may existin g merging classification, classes, creating a new classification, revising the job, 9 g or a determination that no change is needed. All classification changes must.be approved by the City Manager, affected Department Head and Human Resource Director. Employees whose positions have been reclassified to a different classification in accordance with this section, shall have pp reference in a ointment to the new classification. The City Manager may p authorize p romotion or demotion of an incumbent without posting or. competitive examination to a p osition which has been reclassified under this section. This authorization may occur only if the incumbent has performed the critical duties of the new position for six months or more, meets the minimum qualifications, is a regular employee, and has demonstrated satisfactory performance in his /her position. W:] DEMOTION Employees may be demoted if they have been found unsuited for the present position but may be expected to perform satisfactorily in a lesser position. Employees may also be demoted if their position(s) has been abolished or reclassified to a lower class. Employees who are demoted due to reclassification, restructuring, or other organizational change unrelated to performance, shall not normally suffer a pay cut. g g In these cases, the pay employee's a will normally be frozen until they are eligible for an anniversa ry increase. When an employee's pay is above the maximum of the range for the new a job class, their will normally be frozen until such time as annual pay Y adjustments increase the salary range above the employee's salary. Employees who voluntarily demote or are demoted due to performance issues, shall Y have their pay established within the range of the new classification at a level determined by the Human Resources Director. REDUCTION OF WORKFORCE If it, is necessary to reduce personnel, temporary employees and those serving a probationary period eriod in affected job classes will be separated before regular employees in those job classes. Within these groups, the selection of employees to be retained shall be based on merit and ability as determined by the Department Head s 1 pp subject to approval of the City Manager. Reduction of a Department Head position shall be at the sole discretion of the City Manager. SECTION 6 - COMPENSATION PAYCHECKS are Paychecks normally issued eve two weeks. Distribution of paychecks to City Y Y every employees is to be accomplished in a timely manner using accurate, consistent p paydays procedures. When fall on a holiday, checks are normally issued the day before the holiday. Paychecks will normally not be given to anyone other than the person for whom they were re ared, unless the person has a note signed by the employee authorizing the p p City to give them the check. Checks will be given to the spouse, or other appropriate immediate family members, in the case of a deceased employee. 19 Employees are responsible to notify the Human Resource Department of any change in status includin g changes es in address, phone number, names of beneficiaries, marital status, etc. TIME REPORTING In order to comply with the provisions of the Federal and State Fair Labor Standards Acts hours worked and leave time used by .all non- exempt employees are recorded Y p Y daily and reported on a biweekly basis. Each time reporting form includes the signature of the employee and immediate supervisor. - Exempt employees shall complete a time reporting form, on a biweekly basis, indicatin g p all exceptions to the normal work week (i.e. use of vacation, personal holidays, sick leave, and other authorized leaves). Exempt employees shall be paid on a salaried basis and therefore, shall not have their pay reduced for disciplinary sus p ensions of less than one week duration. This does not limit the authority of management to reduce vacation balances for disciplinary reasons. Nor does this limit management's authority to require use of paid leave prior to approving unpaid leaves q of absences. COMPENSATORY TIME/OVERTIME The City recognizes some employees may be required to work extra hours in emergency situations and during peak workload periods. The City requires g Y employees to work when it is necessary. The scheduling and payment of compensatory time or overtime will be in accordance with the applicable Fair Labor p rY Standards Act and the following: A. Work units of one - quarter hour or more per week, above 40 hours, worked by employees, non-exempt will be counted as overtime and paid at 1.5 times the P Y pay employee's normal base a rate. Civil Service employees, with the exception of non -union civil service employees, may accumulate compensatory time for overtime hours worked, not to exceed forty (40) hours. All accrued and unused compensatory time will be paid to the employee upon termination. p rY B.' Overtime should be avoided but, when it is necessary, the immediate supervisor ( or de head give specific approval prior to its being worked. Pre- department ) must 9 p authorization may be presumed by employees in emergency situations such as excess snowfall flood, natural disasters, lift station malfunctions, terroristic threats bomb threats or other similar situations where the immediate response of staff is required to avert endangerment of life, home or property. 20 Individual departments may establish more specific criteria for overtime approval. C. Holidays, sick leave and vacation will count as time worked for purposes of Computing overtime for non - exempt employees who are not covered by a labor p g agreement. D. Non- exempt temporary employees, will be paid overtime for work in excess of forty (40) hours per week and will not receive or accrue compensatory time. E. Exempt employees are not eligible for overtime unless expressly provided by an applicable collective bargaining agreement. F. The workweek begins on Saturday at 12:01 a.m. and ends on the following Friday at midnight. LEAVE POLICY FOR NON -UNION EXEMPT EMPLOYEES Senior management staff are normally required to work the number of hours necessary to fulfill their responsibilities including evening meetings and /or on -call hours. The normal hours of business for senior management staff are Monday through Friday, 8 a.m. to 5 p.m., plus evening meetings as necessary. Senior management staff are required to use paid leave when on personal business or away g q from the office for four hours or more, on a given day. Absences of less than four hours do not require use of paid leave as it is presumed that the staff member Yp re ularl puts in extra hours above and beyond the normal 8 g . a.m. to 5 p Y g Friday Monday through Frida requirement. Employees must communicate their absence to the City Manager or his /her designee. If one of the above employees re regularly absents themselves from work under this g Y policy, , so it appears that less than 40 hours per week is needed to fulfill the position's responsibilities, the position will be reviewed to determine whether a part -time position p will meet the needs of the City. Additional notification and approval requirements may be adopted by the City Manager for specific situations as determined necessary by the Manager. 21 The following non -union exempt positions may also require work beyond 40 hours per week: Police Captain, Police Lieutenant, Public Works Coordinator, MIS Coordinator, Assistant Finance Director, Accountin g Supervisor, Recreation Program Coordinator II Recreation , Program Manager, Community Center Manager, and Fire Marshal. In g g Y recognition for working extra hours, these.employees may take some time off during g g their normal workin g hours with supervisory approval. The time off for extra hours will not normally be on a one- for -one basis. SECTION 7 - PERFORMANCE REVIEWS A performance review system shall be established by the Human Resource Director for the purpose of periodically evaluating the performance of City employees. The ualit of performance rendered by the employee in the will, in every case, q Y p receive due consideration in such p ersonnel decisions as promotions, transfers, demotions, terminations and, where applicable, salary adjustments. Performance reviews will normally be discussed with. the employee. Employees do not have the r right to change grieve their performance review, but may submit a g g g J written res onse which, subject to review by the Human Resource Director, will be p attached to the performance review. All performance reviews below the Department Head level will be reviewed and approved b Department Heads, the Human Resource Director and the City Manager. pp Y The City Manager has sole authority to evaluate the Department Heads. The Manager may seek input from others as appropriate. Performance reviews should be scheduled on a regular basis, at least annually. The form with all required signatures, shall be retained as part of the employee's q g personnel file in the Human Resource Department. However, during the probationary period, performance reviews should be conducted at two and five months for employees with six month probationary periods and at five and eleven months for those with a one year probationary periods. Signing of the document by the employee acknowledges that the review has been g g discussed with the supervisor and does not necessarily constitute agreement. Failure to sign the document by the employee will not delay processing. Performance reviews conducted late by more than one month after the scheduled review date will be documented in the supervisor's next performance review as determined by the department director or City Manager. 22 SECTION 8 - HOURS OF WORK WORK SCHEDULES Working hours of City employees vary among the different departments and may vary by g job assi nment or class within a department. In general, however, the work day for full -time employees is ei ht (8) hours and the work week is forty (40) hours. Normal g office hours are 8 a.m. to 5 p .m., Monday through Friday, unless otherwise stated by the department head, subject to City Manager approval. MEAL BREAKS & REST PERIODS City employees, when working under conditions where the use of 'a break is practical, shall be granted the privilege of taking a single 15. minute break approximately midway through (4) hours worked, at a time specified by the immediate g each four supervisor. The 15 minute break is measured from the time work is stopped until it is resumed. Break time may not normally be saved, added to other breaks, or accumulated, nor may it be used for any purpose other than a mid -shift rest period. may Exceptions be approved by the immediate supervisor, subject to department p Y pp head approval. Employees working in City buildings shall normally take their break at the place provided for that purpose in each building. Employees working out -of -doors shall normall y take their break at the location of their work. Employees whose duties involve travelin g throughout hout the City may stop along the assigned route at a restaurant or other public accommodation for their 15 minute break. Exceptions can be approved by the supervisor or department head. Each employee is entitled to one meal break, for which there is no compensation, approximately midway through eight or more hour work period. The length of this pp Y Y g an g meal break is measured from the time work is stopped until it is resumed. The timing and schedulin g Y of meal breaks shall be done b the supervisor or department head to ensure continuity of services. Police and Fire Department employees, because of the unique requirements of their jobs, may have additional rules, issued by the Police and Fire Chiefs and subject to approval of the Manager, on the use of meal breaks and rest periods. 23 ADVERSE WEATHER City facilities will be open during adverse weather. Due to individual, circumstances, each employee will have to evaluate the weather and road conditions in deciding to report .to work (or leave early). Employees will be paid for hours worked. Sworn police officers, dispatchers, firefighters, and public works maintenance employees would generally be required to report to work regardless of conditions. The City Manager will decide whether conditions indicate a general excused absence for those unable to report to work due to the adverse weather. Employees shall take vacation, personal holiday or unpaid time. Decisions to cancel departmental programs (special events, after school programs, etc) will be made by the respective department head or his /her designee. SECTION 9 - LEAVES SICK LEAVE A.- Sick leave is authorized absence from duty with pay, granted to all full -time and part -time benefit- earning employees. Sick leave is not a privilege for an employee to use at his /her discretion, but shall be allowed only when the employee is unable to work for medical reasons and under the conditions explained below. B. A full -time employee shall accumulate sick leave at a rate of one -and one - quarter (1 -114) days per month, accrued on a pay - period basis. Employees covered by the Police Civil Service Commission cannot accumulate more than 300 days of sick leave. C. Regular part -time employees will accumulate sick leave on a pro -rated basis according to actual hours worked (up to 40 per week) as compared to a 2,080 hour full -time work year. D. Temporary and seasonal employees, paid- per -call employees, intermittent and part -time casual employees shall not be entitled to sick leave. E. Sick leave does not accrue during an unpaid leave of absence. F. Administration of Sick Leave - The following procedures will be followed in administering the sick leave policy of the City: 24 1. After all accrued sick leave is used, vacation leave may be used upon approval of the supervisor, to the extent the employee is entitled to such leave. 2. Sick leave may be approved only for days when an employee would otherwise have been at his or her employment. It may be used, with the approval of the supervisor, in any of the following cases: a. when the employee cannot work because of the illness, injury, or disability of themselves, their children, spouse, parents, stepchildren or stepparents; b. for medical, dental, chiropractic or optical examinations or treat- ment of the employee, or employee's children (appointments should be scheduled to minimize the amount of disruption to the work day); c. when the employee's presence would jeopardize the health of other employees by exposing them to contagious disease; d. during the period of incapacity when an employee is on Family and Medical Leave for their own illness or injury or the serious health condition of eligible family members. 3. To receive credit for sick leave, an employee must communicate with his immediate supervisor following department procedures on reporting. Employees are responsible for keeping their supervisors advised of their illness status to .remain eligible for sick leave, unless they are hospitalized and cannot reasonably do so. (See Attendance Policy) 4. After an absence, a physician's statement may be required on the first day of return to work, indicating the nature of the illness or medical condition and attesting to the employee's ability to return to work and safely perform the essential functions of the job with or without reasonable accommodation. 25 Any work restrictions must be stated clearly on the return to work form. Employees who have been asked to provide such a statement may not be allowed to return to work until they comply with this provision. Sick Leave will not be approved for employees who are required to provide a doctor's statement until such a statement is provided. 5. If the City feels an additional medical opinion is warranted, the Human Resource Director will arrange for the appropriate medical evaluation. The City has the right to require employees to be evaluated by the physician City's h sician to determine the validity of a worker's compensation or sick leave claim, or to obtain information related to restrictions or an employee's ability to work. 6. Accumulated sick leave cannot be transferred from one employee to another employee. 7. Employees who make a claim for sick leave as a result of false or otherwise fraudulent claims shall be required to reimburse the City for such payments and shall be subject to suspension or discharge at the Manager's discretion. (See Discipline Policy, Section 11) 8. In accordance with state law, employees may use sick leave during Parentin g p Employees Leave at their option. Em to ees must use sick leave prior to using id vacation or compensatory time and prior to an unpaid gp p ry leave of absence during a medical leave, except where parenting leave and the medical leave overlap. 9. Sick Leave will not be approved after an employee gives notice that he or she will be terminatin g employment. loyment. Any exceptions must be approved b the Human Resource Director or City Manager. pp Y G. Sick Leave Conversion On December 31st of each year, a full -time non- u employee nion em to ee with 800 hours or more of accumulated sick leave shall be eligible to convert sick leave accumulated in the previous 12 months to vacation or deferred compensation at the employee's current pay rate on the basis of 2 hours of sick leave for 1 hour of vacation or deferred compensation. Such conversion shall not exceed a total of 48 hours of vacation and deferred compensation. The amount of sick leave, earned and unused in the prior year which is eligible for conversion, shall be prorated for part -time non -union employees. 26 4 H. Nothing in this policy shall restrict the Employer from requiring an employee to provide a doctor certification for any sick leave requested or as permission for unlimited leave. MILITARY LEAVE Minnesota Statutes Section 192.26 and 192.261 provides that an employee of any municipality who is a member of the National Guard, the Naval Militia, the Officers Reserve Corps, the Naval Reserve, the Marine Corps Reserve or any other reserve component of the military or naval forces of the United States, is entitled to a leave of absence without Loss of pay, seniority status, efficiency rating, or benefits for the time such employee is engaged in training or active service not exceeding a total of 15 days in any calendar year. The leave of absence is only in the, event the employee returns to employment immediately upon being relieved from military or naval service, or is prevented from returning by physical or mental disability or other cause not the fault of the employee, or is required by the proper authority to continue in military or naval service beyond the 15 day period allowed for the paid leave of absence. Notice. shall be given the employer at least fifteen working days in advance of the requested leave. Notice may be waived under certain circumstances. In accordance with State Law, the employee shall be granted an unpaid Leave of absence when called to active duty. If an employee has not yet used their fifteen days of paid leave when called to active duty, any unused paid time will be allowed prior to the unpaid leave of absence. Eligibility for continuation of insurance coverage will follow the same procedures as for any terminated or laid -off employee while the employee is. on an unpaid leave of absence for active duty. In addition, the first 30 days of the leave of absence shall be considered work time for the purposes of vacation and sick leave accrual. Returning reservists have the right to return to their jobs or another job of similar seniority, status, .and pay upon completion of active duty in accordance with M.S. 192.261, Subd. 2 and 38 U.S.C. Section 2021 AND 2024. 27 JURY DUTY Regular full -time and part -time employees shall be granted paid leaves of absence for jury re uired dut . Such employees shall be required to turn over any compensation q Y they, jury Y receive for duty, minus mileage reimbursement, to the City in order to receive their regular wages for the period. Time spent on jury duty shall not be counted as time worked in computing overtime. Employ ees .excused or released from jury duty during their regular working hours shall report to their regular work duties as soon as possible. p g notify Employees shall their supervisor as soon as possible after receiving notice to fY jury re ort for dut . The employee will be responsible for ensuring that a report of p Y time on spent jury duty and a form is completed by the Clerk of Court so the City p Y pay will be able to determine the amount of compensation due for the period involved. Tem ora employees are not eligible for compensation for absences due to jury duty. p rY They can take a leave without pay with department head approval. COURT APPEARANCES Employees will be granted paid leave time to testify in Court only for City - related business. Any compensation received for court appearances (e.g. subpoena fees) arising out of or in connection with City employment, minus mileage reimbursement, must be turned over to the Finance Department. HOLIDAYS A. The City observes the following to be official holidays for al regular full -time and part -time employees: New Year's Day Martin Luther King, Jr. Day President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day After Thanksgiving Christmas Day P Full -time employees receive two (2) Personal Holidays per full year of work, pro -rated for regular part -time employees. For use of Personal Holidays, completion of a vacation request form is required, which is explained in the p q Vacation Section of these Policies. Unused floating holidays will be forfeited at the end of each year. B. All official holidays shall be considered to. commence at the beginning of the first shift of the day Y on which the holiday is observed and continue for twenty -four (24) hours thereafter. C. When a holiday falls on a Sunday, the following Monday shall be the "observed" holiday and when a holiday falls on a Saturday, the preceding. Friday shall be the "observed" holiday for City operations /facilities that are closed on holidays. D. After thirt 34 days of employment, all employees hired to fill a regular full- .. Y( ) Y time or regular art -time position will receive pay for official holidays at their 9 p normal straight time rates, provided they are on paid status on the last g scheduled day prior Y rior to the holiday and first. scheduled day immediately after the holiday. Employees on other leaves of absence without pay from the City shall not be eligible for holiday pay. The thirty (30) day waiting period shall be waived, provided the employee does not terminate employment within six months of their start date. Employees who terminate within six months shall reimburse the City for any holidays they were paid for within the first 30 days of employment. E. Overtime for working holidays, as may be provided for certain employees, shall be for hours worked on the "actual" holiday as opposed to the "observed" holiday. F. Temporary, seasonal, part -time casual and intermittent employees who are required to work on New Year's Eve, New Year's Day, Memorial Day, the 4th of July . and the day fter Thanksgiving will be paid a holiday differential Y of $2 per hour. 29 R VACATIONS A. Full -time employees normally accrue vacation on a biweekly basis at the Y following rate: One through four years of service - 10 days Five through eleven years of service - 15 days Twelve through twenty years of service 20 days After twenty ars of service 25 days yy Regular part -time employees accrue vacation on a prorated basis. B. For purposes of accumulating additional vacation leave, an employee using p p g accrued vacation or sick leave shall be considered to be working. C, Use of accrued vacation time shall be subject to approval of the department head. Yp Requests for vacation should typically be received at Feast 48 hours q in advance of the requested time off. This notice may be waived at the discretion of the department head. Vacations of one week or more normally will require greater notice. D. Vacations can be requested in increments as small as one hour up to the full amount accumulated, upon approval. Vacation leave is to be used only by the employee who accumulated it. E. Part-time casual employees, paid- per -call, intermittent, temporary and seasonal employees are not eligible for paid vacation leave. F. Employees may use accrued vacation time upon completion of six (6) months employment. Exceptions to this waiting period may be approved by the City Manager prior to hire. G. Employees are allowed to accumulate up to 1.5 times their annual vacation accrual Special written authorization from the City Manager must be granted to accumulate vacation in excess of 1.5 times their annual vacation accrual. H. When requesting use of vacation time or of personal holidays, the vacation request form must be completed and approved by the employee's supervisor. A copy of this form is kept by the supervisor and one is given to the employee as approved, or not approved with an explanation. 30 I. Non- probationary employees may request to use vacation during an approved Family and Medical Leave after sick leave and compensatory pp Y time balances have been exhausted These employees may also use vacation during Parenting Leave. JOB RELATED INJURIES OR ILLNESS A. All employees are required to immediately report all job- related illnesses or injuries supervisor to their su ervisor immediately (no matter how. minor). If, a supervisor is not available and the nature of injury or illness requires immediate treatment, the employee shall go to the nearest available medical facility for treatment and, as soon as p ossible, notify his /her supervisor and the managed care provider of the action taken. If the injury is not of an emergency nature, but requires medical attention, the employee shall report it to the supervisor and call the managed care provider to schedule a medical appointment. B. Worker's Compensation benefits and procedures to return to work shall be applied according to applicable State and Federal laws. FUNERALLEAVE A. One day of funeral leave with pay shall be extended to an employee upon the death of a member of the immediate family of said employee or p employee's spouse (i.e., spouse, children, sons -in law, daughters -in -law, grandchildren, parents, grandparents, brothers or sisters), for attendance to the funeral or other demonstrated need in relation thereto. B. Any leave beyond one day, up to a maximum of three (3) days, must be approved by the department head or City Manager. Eligibility for time off in accordance with this policy will be pro -rated for part -time employees. C. The actual amount of time off, and funeral leave approved, 'will be determined by department artment head or City Manager depending on individual circumstances (such as the closeness of the relative, arrangements to be made, distance to the funeral, etc.). 31 PARENTING LEAVE A. Employees who work 20 hours or more per week and have been employed more than one year are entitled to take an unpaid leave of absence in connection with the birth or adoption of a child. The leave may not exceed .six weeks, and must begin not more than six weeks after the birth or adoption of the child. B. Employees are not required to use sick leave during parental leave but may use sick leave at their option for any period of this leave they are unable to work due to medical reasons. In addition, sick leave of up three (3) days for a normal delivery and four (4) days for caesareanmay be requested by employees in order to take their spouse to the hospital for delivery and during the days immediately following the birth including bringing the spouse and child home. C. The employee is entitled to return to work in the same position and at the same rate of pay the employee was receiving prior to commencement of the leave. Group insurance coverage will remain in effect during the six week leave. D. If the employee has any FMLA eligibility remaining at the time this leave commences, this leave will also count as FMLA leave. The two leaves will run concurrently until eligibility for either leave expires. E. Seniority will continue to accrue during the six week parental leave for eligible employees. Employees who are not covered under the law, may receive up to a maximum of two weeks unpaid leave that is not adjusted for seniority with authorization of the department head and City Manager. SCHOOL CONFERENCE LEAVE Any employee who has worked half -time or more for more than twelve consecutive months, may take unpaid leave for up to a total of sixteen hours during any school year to attend school conferences or classroom activities related to the employee's child (under 18 or under 20 and still attending secondary school), provided the conference or classroom activities cannot be scheduled during non -work hours. 32 ELECTI ONSNOTI NG An employee who is selected to serve as an election judge pursuant to M.S. Section 2046.21 subd. 2, will be allowed time off without pay for purposes of serving as an election judge, provided that the employee gives the City ten days written notice. All - employees who are eligible to vote at'a state general election, at an election to fill g a vacancy in the office of United States Senator or Representative, or in a Presidential primary, , shall be allowed time off with pay to vote during the morning of election day. REGULAR LEAVE WITHOUT PAY A.. A department head may authorize leave without pay for up to thirty days after conferrin g with the Human Resource Director. Leave without pay for greater periods may be granted by the City Manager to a maximum of one year. B. No employee benefits will be earned by an employee while on leave without pay and an employee will not accrue, or be paid, holiday pay, vacation or sick leave while on leave without pay. Leave without pay hours will not count toward seniority and all accrued vacation and, compensatory time must normal) be used before an unpaid leave of absence will be approved. .. Y C. To qualify for leave without pay, an employee need not have used all sick leave earned unless the leave is for medical reasons. Leave without pay for purposes other than medical leave or work - related injuries will be at the convenience of the City. D. Employees returning from a leave without pay for a reason other than a qualified Parenting or Family and Medical leave, will be guaranteed return to the original position only for absences of 30 calendar days or less. p Y Employees receiving leave without pay in excess of thirty (30) calendar days, for reasons other than qualified Parenting or Family and Medical Leave are not g uaranteed return to their original position. If their original p position or a position of similar or lesser status is available, it may be offered at the discretion of the department head subject to approval of the City Manager. R&I FAMILY AND MEDICAL LEAVE A. GENERAL In accordance with the Family and Medical Leave Act (FMLA) unpaid job protected leave will be granted to all eligible employees (male and female) for up to twelve (12) weeks per twelve (12) month period for any of the following reasons: 1. Birth, or placement of a child with the employee for adoption or foster care; 2. To care for a spouse, child or parent who has a serious health condition; or 3. For a serious health condition that makes the employee unable to perform the essential functions of the position. In accordance with the law, the following definitions apply: "Caring" for someone includes psychological as well as physical care. It also includes acquiring care and sharing care duties. An eligible "child" is defined as a person under 18 years of age (or a person incapable of self -care because of a physical or mental disability) who is a biological, adopted, foster or step child, a ward of the employee, or a person with whom the employee is charged with a parent's rights, duties and responsibilities. An eligible "parent" includes a biological parent or a person who was charged with a parent's rights, duties and responsibilities over the employee when the employee was under the legal age, but doesn't include in -laws. "Serious health condition" is defined in Federal law 29 C.F.R. §825.116, but generally includes incapacity requiring absence from work of more than three (3) days that also involves continuing treatment by a health care provider (includes prenatal care). 34 B. ELIGIBILITY An eligible employee is one who has worked for the City for a cumulative period of twelve (12) months and worked at least 1,250 hours for the City during the twelve (12) month period prior to requesting the leave. C. LENGTH OF LEAVE The length of FMLA leave is not to exceed twelve (12) weeks in any twelve (12) month period. The entitlement to FMLA leave for the birth or placement of a child expires twelve (12) months after the birth or placement of the child. D. LEAVE YEAR The leave year is the calendar year for purposes of this policy. E. NOTICE The employee is to give verbal or written notice at least thirty (30) days prior to the date on which leave is to begin or if thirty (30) days notice cannot be given as much notice as practical. If an employee fails to give thirty (30) days notice for a foreseeable leave with no reasonable explanation for the delay, the leave may be denied until thirty, (3-0) days after the employee provides notice.. Planned medical treatment should be scheduled so that it will not unduly disrupt the City's operations. F. MEDICAL CERTIFICATION The employee may be required to submit medical certification to support a request for leave because of a serious health condition of a child, spouse, parent or'the employee. A "Certification of Physician or Practitioner" form can be obtained from the Human Resource Department. It is to be completed by the attending physician or practitioner and submitted to the Human Resource Director within ten (10) days after requested, or as soon as is reasonably practicable. The City may require a second (or third) opinion at the City's expense. If required, the City will select a health care provider not regularly associated with the City. 35 G. RECERTIFICATION Recertification may be required if the employee requests an extension of the original length approved by the City (up to a maximum of 1.2 weeks) or if the employee's circumstances change. Recertification may also be required if there is a question as to the validity of the certification or if the employee is unable to return to work due to the serious health condition. H. INTERMITTENT LEAVE Leave requested because of a serious health condition of either a family member or the employee may be taken intermittently or on a reduced schedule if such leave is deemed to be medicall y necessary. All requests for intermittent rY leave will be evaluated on a case by case basis. The employer may require the employee to transfer temporarily to an alternative position, with equivalent pay and benefits that better accommodates the intermittent leave than the regular position. I. FITNESS FOR DUTY CERTIFICATION The City may require a medical certificate attesting to the employee's fitness for duty prior to return to work. The fitness for duty report, must be based on the particular health condition(s) for which the leave was approved and must address whether the employee can perform the essential functions of the job. The Human Resource Director may consult with a physician or other expert to determine reasonable accommodations for any employee who is a "qualified disabled" employee under the ADA (Americans with Disabilities Act). If a fitness for duty certification is required, the City .may deny reinstatement until it is provided. J. JOB PROTECTION 1. Employees returning from family and medical leave will be reinstated in their former position or a position equivalent in pay, benefits and other terms and conditions of employment. 36 2. An employee's reinstatement rights are the same as they would have been had the employee not been on leave. Thus, if an employee's position would have been eliminated or an employee would have been terminated but for the leave, the employee would not have the right to be reinstated upon return from Leave. K. EFFECT ON BENEFITS Health and Dental Insurance An employee granted a leave under this policy will continue to be. covered under the City's group health and. dental insurance plan under the same conditions and at the same level of City contribution as would have been provided if the had been continuously employed during the leave period. If there are changes in the City's contribution levels while the employee is on leave, those changes will take place as if the employee were still on the job. The employee wild be required to continue payment of the employee portion of q all group insurance coverage and the city's portion plus any required administrative fee for life insurance continuation, if continuation is desired. Arrangements for payment of the employee's portion of premiums must be made by employee the em to ee with the Finance Department. If an employee's contribution is more than thirty (30) days late, the City may terminate the employee's insurance coverage (subject to COBRA requirements). L. SENIORITY Seniority does not accrue during the period of unpaid family and medical leave (except as allowed during a parental leave or when the leave is covered by Worker's Compensation). However, . seniority accrued prior to commencement of FMLA leave will not be lost. M. USE OF ACCRUED SICK LEAVE, COMPENSATORY TIME AND VACATION DURING FAMILY AND MEDICAL LEAVE During the family and medical leave, employees must use accrued sick leave and compensatory time prior to taking an unpaid leave unless their medical condition /injury is covered by worker's compensation or the absence qualifies under the State Parental Leave law (see Parental Leave policy). 37 Employees may use accrued vacation if they so choose, after their sick leave accrued is exhausted. Use of accrued sick leave is - limited by the City's policy governing the use of sick leave. When sick leave and compensatory time have been exhausted, any remaining time will be unpaid except for vacation requested by the employee. Affect On Pension - FMLA leave counts as continued service for purposes of retirement or pension plans. Training - Employees who have missed training sessions while on FMLA leave will be given a reasonable opportunity to make them up. N. RECORDS RETENTION Records on FMLA leave will be kept along with normal payroll records except that any medical record will be maintained separately as a confidential medical record in accordance with the law. O. FAILURE TO RETURN FROM FMLA LEAVE 1. Employees who cannot return from an approved Family and Medical Leave at the end of the approved leave period must request an extension {up to the maximum of twelve (12) weeks allowed). If the twelve allowable weeks have already been used, the employee can request to go on a regular unpaid leave of absence. If approved, the employee will be required to pay the full cost of all group insurance, as allowed under COBRA, in order to continue coverage. 2. If the unpaid leave of absence is not approved or the employee fails to request additional leave, the employee will be considered to have voluntarily quit in accordance with the Attendance Policy in Section 2. 3. If circumstances beyond the employee's control prevented the employee from requesting additional leave, a retroactive leave request may be allowed, subject to the City Manager's approval. 4. If an employee fails to return from an FMLA leave and is determined to have voluntarily quit as described above, the City may seek reimburse- ment from the employee for the portion of the premiums paid by the City on behalf of that employee during the period of leave. 38 .1i ADMINISTRATIVE LEAVE Under special circumstances,. the City Manager may place an employee on an administrative leave pending the outcome of an internal or external investigation. The leave ma y be paid or unpaid, depending on the circumstances, as determined by the City Manager. EMPLOYEES WITH WORK RESTRICTIONS At times employees may require job modifications, a leave of absence, or other action due. to an injury, illness or a medical or psychological condition preventing them from performing one or more of their, required duties. Employees are responsible for notifying their supervisor of any need for job modification or leave of absence. Each situation will be evaluated on a case -by -case basis consistent with applicable State and Federal laws. Medical documentation may be required. Job modification, leaves, or other action may also be required when the employee cannot p job. saferY . erform the This includes situations where exposure to potentially harmful situations or substances is likely to jeopardize the health or safety of the employee, coworkers, or the public. It also includes situations where an employee's work performance, or other indications, lead a supervisor to objectively conclude that the employee may not be able to perform the job or parts of the job safely. The Human Resource Director will advise supervisors and Department Heads on appropriate ro riate actions to take and /or job modifications needed. Job modifications will normally be temporary in nature unless required to be otherwise by law. At times, an outside resource may be called to assist in determining appropriate action. This may include the employee's physician, a City- appointed physician or psychologist, or a rehabilitation or occupational medicine specialist. SECTION 10 -SEPARATIONS RESIGNATIONS Employees wishing to leave the City service in goad standing shall provide a written resignation notice to their department head, at least ten (10). working days before leaving (30 calendar days for exempt employees). The written resignation must state the effective date of their resignation. Failure to comply with this procedure may be considered cause for denying such employees future employment with the City and severance pay. We SEVERANCE PAY A. All regular employees who leave the employ of the City in good standing by retirement or resignation shall receive pay for 100% of unused accrued vacation (and compensatory time if applicable). B. Employees shall also receive pay for one -half (Y2) of their accumulated sick leave with a maximum allowance of 50 days pay unless they are covered by the Police Civil Service Commission rules and regulations or the applicable collective bargaining agreement states otherwise. C. Employees who move from a bargaining unit position to a non- union position will be eligible for severance pay as described in "B" above for sick leave hours accrued and unused after the date of the change to non -union status. Hours accrued and unused p rior to the change will be covered by the applicable union contract in effect at the time of the change. ARTICLE 11 DISCIPLINE GENERAL POLICY City employees shall be subject to disciplinary action for failing to fulfill their duties, and g res onsibilities, including observance of work rules adopted by the City. Supervisors are p responsible for maintaining compliance with City standards of employee conduct. The p g com p City g reserves the right to use discretion in applying this policy as circumstances warrant. City employees are expected to fulfill their duties and responsibilities at the level required, includin g observance of work rules and standards of conduct. Failure to do so may result in disciplinary action. The reporting of misconduct and prevention of the escalation of misconduct are areas that demand all employees to exercise courage, integrity, and decisiveness. When a non-supervisory employee becomes aware of possible misconduct by another City p rY em to p Y employee employee, the ee shall immediately notify a supervisor. Furthermore, an p Y employee who observes serious misconduct shall take appropriate action to cause the misconduct to immediately cease. The fact that a supervisor is present and not taking appropriate ro riate action to stop the serious misconduct does not relieve other employees present from this obligation. all It is the policy of the City toy administer discipline without discrimination. Disciplinary action shall be for cause. he supervisor or department head shall investigate any allegation on which disciplinary action might be based before any disciplinary action is g rY taken. Specific reasons for discipline and dismissal are too numerous to describe in total in these p olicies. Lack of a specific listing of reason shall in no way limit the City from taking action deemed appropriate for a specific offense. WORK RULE OFFENSES A. An employee shall be subject to immediate disciplinary action, without warning, u p g to and including discharge, for the violation of any of the following rules. may Discharge result for good cause other than those specified but of equal Y magnitude. Major offenses - Serious offenses for which suspension or dismissal would be reasonable in the absence of previous discipline. • Gross neglect of duty. • Immoral or indecent conduct while on duty. • Excessive use of force. • Intentional falsification of personnel records, time reports or other City records or reports. • Conviction of a felony, or of a misdemeanor involving moral turpitude, while an employee. of the City. • Theft or intentional destruction of City property or another employee's property. • Sleeping on the job during paid work hours including sleeping or having the appearance of sleeping in public view, or in a City vehicle, while on a paid or unpaid break. • Intoxication, or being under the influence of intoxicants, drugs or narcotics while on duty. 41 Intentional or careless conduct endangering the safety of other y employees, including the provoking of - or instigating a fight during working time or on the City premises. • Inducin g or attempting to induce employee in the service of the City to p g any em p commit an unlawful actor to act in violation of any lawful departmental or official regulation or order. • Insubordination, which is the refusal to comply with the supervisor's instructions unless such instructions are injurious to employee's safety or health. • Abusive, threatenin g or coercive treatment of another employee or the public on employer's time or premises. Major /Minor Offenses - The level of discipline that is appropriate depends on the level of severity and frequency. Indulging in offensive conduct or using offensive language toward the p public, or in public, or toward City officials, supervisors or other employees. • Accepting any fee, gift or other valuables in the course of or in connection with work when such g ift or other valuables are accepted for personal use. • Soliciting political contributions from municipal employees and engaging in political activities on or with City property or on City time. • Unauthorized use of City -owned equipment and vehicles. • Failure to fulfill employee responsibilities as outlined in this manual especially those detailed in Section 2, "City Wide Work Rules and Code of Conduct. • Violation of a safety rule or safety practice. • Failure to report for work without giving the department head or his /her designee department office earliest possible notice of such absence. • Incompetency in the performance of job duties. 42 k�* • Violation of departmental policies, procedures or rules. • Absenteeism and /or tardiness. • Off -duty conduct that is potentially damaging to the reputation of the City. • Carelessness or neg ligence with the monies or the property of. the City. • Horseplay - actions adversel affecting safety of normal operations of the p Y Y department or other empl oyees. • Failing to start work at designated time, abuse of break or meal periods, quitting work before the proper.time or leaving employer's premises during workin g hours without authorization from the supervisor. • Smoking in posted or unauthorized areas. • Vending, soliciting or collecting contributions on the employer's time or premises without prior authorization from the appropriate department head and /or City Manager. PROCESS The City may elect to use progressive discipline with any employee. There may be circumstances that warrant deviation from the suggested order or where progressive pp discipline is not appropriate. Nothing in this article or these personnel policies implies p that any Y e m p loy ee it has a property right to the job they perform. p Y Disciplinary letters will be placed in the employee's personnel file. These letters will be removed after a five year period If no further discipline (including oral reprimands) occurs within that period. The following are descriptions of the types of disciplinary actions: Oral Re..primand This measure will be used where personal discussions have not resolved the matter. All supervisors have the ability to issue oral reprimands without prior approval. Oral re p rimand are normally given for first infractions on minor offenses to clarify expectations and put the employee on notice that the performance or behavior needs to change, and what the change must be. 43 The supervisor will document the oral reprimand including date(s) and a summary of discussion and corrective action needed. Written Reprimand Written reprimands are more serious and normally follow oral reprimands when the problem is not corrected or the behavior has not consistently improved given a reasonable eriod of time for improvement. Serious infractions may require skipping p p either the oral or written reprimand, or both. Written reprimands are issued by the supervisor upon prior approval from the department head. A written reprimand shall state the reason for the warning along with the policy, directive , p p performance expectation etc. which was violated. It shall normally describe actions taken by supervisor ervisor to correct the problem, if applicable, p including any timetables or goals set for improvement. The reprimand will also indicate possible future disciplinary action that could result if the problem continues or related problems occur.. Employees may be given a copy of the reprimand to sign acknowledging that they have received the reprimand. p g 9 g Employees' signatures do not mean that they agree with the reprimand. Written re primands shall be placed in the employee's personnel file. Suspension With or Without Pay The department head or City Manager may suspend an employee without pay for disciplinary reasons. Suspension without pay may be followed with immediate dismissal as deemed appropriate by the City Manager in consultation with the Human Resource Director or City Attorney. There may be some situations where suspension with pay or administrative leave with pay will be allowed by the Manager (generally during a lengthy investigation where it is impractical to allow the employee to continue to work.) The employee will be notified in writing of the reason for the suspension either prior to the suspension or shortly thereafter. This letter should include a statement outlining further disciplinary action should the problem continue or re- occur. A copy of the letter of suspension will be placed in the employee's personnel file. An employee may be suspended pending an investigation of an allegation. If the allegation is proven false after the investigation, the relevant written documents will be removed from the personnel file and the employee shall receive any compensation benefits due had the suspension not taken place. 44 Supervisors are authorized to send employees home immediately when an employee's behavior violates the Personnel Policies or department policies or otherwise constitutes serious misconduct. Demotion and /or Transfer. An employee may be demoted or transferred if attempts at resolving the problem have failed and the City Manager determines this would be the best solution to the problem. The employee must be qualified for the position to which they are being placed. Salmi An employee's salary increase. may be withheld or the salary may be decreased due to performance deficiencies. Dismissal The City Manager may dismiss an employee for substandard work performance, serious misconduct, behavior not in keeping with City standards, or if in their judgment the employee is unsuited to employment with the City. The employee must first be offered an opportunity for a hearing to allow the employee the opportunity to respond to the allegations. Information presented at this hearing will be considered along with all other relevant information already collected in determining appropriate discipline. If the disciplinary action involves the removal of a covered veteran, the hearing shall be held in accordance with Minnesota Statutes Section 197.45. Removal of veterans may be made only for incompetence or misconduct shown after a hearing with due notice (M.S. 197.46). SECTION 12 - GRIEVANCE PROCEDURE Any dispute between the employee and the City relative to the application, meaning or interpretation of these Personnel Policies shall be settled in the following manner unless contrary to a current labor agreement. 45 A. Ste 1: The grievance shall be presented in writing, setting forth the nature of the g rievance, the facts on which it is based, the provision. or, provisions of the Personnel Policies allegedly violated and the remedy requested, by the employee or his /her designate to the proper department head within twenty one (21) s after the alleged violation or dispute has occurred. The depart- ( ) da Y ment head or his /her designate will respond to the employee or his /her designee in writing within seven (7) calendar days. Ste 2: If the grievance has not been settled in accordance with Step 1, it shall be , resented in writing, setting forth the nature of the grievance, the facts on p 9 g which it is based, the p rovision or provisions of the Personnel Policies allegedly violated, and the remedy requested, by the employee or his /her designate to the City Manager er within seven (7) days after the department head's response is due. The City Manager er or his /her designate will respond to the employee or his /her designate in writing within seven (7) calendar days. The decision of the g g City Manager is final. B. WAIVER: If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a g rievance is not appealed to the next step in the specified time limit or an agreed extension thereof, it shall be considered p Y g settled on the basis of the employer's Fast answer. If the employer does not answer a g rievance or an appeal thereof within the specified time limits, the employee ma elect to treat the grievance as denied at that step and Y immediately appeal the grievance to the next step. The time limit in each step may Y be extended b mutual agreement of the employer and the employee without prejudice to either party. The following actions are not grievable: 1. Performance evaluations; 2. Dismissals of employees during their probationary or training period (subject to Veteran's Preference Laws); 3 Demotions of employees who do not pass their promotional probation; 4. Pay increases or lack thereof; 5. Merit pay awards; and 6. other actions that are inherent managerial rights. The above list is not meant to be all inclusive or exhaustive. E1119 SECTION 13 - EMPLOYEE EDUCATION & TRAINING The City promotes staff development as an essential, ongoing function needed to maintain and improve cost effective quality service to residents. The purposes for staff p q Y develo p ment are to ensure that employees develop and maintain the knowledge and skills necessary for effective job performance and employees are provided with an opportunity for job enrichment and mobility. GENERAL POLICIES A. The City shall encourage training sessions involving employees of the same department or of similar job classifications where necessary to the performance of their jobs. B. Supervisors shall provide an orientation program for new employees. C. The immediate supervisor shall ensure training is provided for the operation of new equipment as required. D. The City encourages contact with personnel from other municipalities in order to learn more efficient job procedures. E. The City encourages the use of in -house talents and skills in training as well as the expertise of local citizens, companies and agencies. F. Training application forms are available in the Human Resource Department. GENERAL GUIDELINES A. General guidelines for training where the City provides financial support and /or time off work are as follows: 1. Work interference shall be minimal. 2. Training shall not duplicate recent training. 3. Training costs shall be within budgetary limits. 4. Preference shall be given to training that provides the most benefit to the City at the least cost. 47 5. The department head shall ensure that there is adequate coverage of departmental res onsibi.lities before approving training applications. p p 6. Training shall relate to an employee's job or health /safety. 7. Efforts shall be made to distribute training equitably within a department. 8. Training shall be structured to provide general information that will aid in an employee's growth or maintenance of professional standards. 9. ry, p Tem Temporary, seasonal casual art -time, paid -per -calf and intermittent p employees shall be excluded unless approved by their department head. Safety g trainin shall be provided to all employees. 10. If the department head or supervisor requires attendance at a seminar, the City pays tuition /registration. fees and hourly wages for all required hours of attendance. Expenses will be paid in accordance with standard p pp practices. This applies to regular full -time and part -time employees. g NATIONAL AND REGIONAL TRAINING To be approved for National or Regional training sessions, the employees must meet the following requirements: 1. Be employed as a regular full -time or part-time employee for a minimum of six (6) months with the City. 2. Training application will be approved by the City Manager. 3. Generally, these training sessions will not exceed eve (5) work days. A. The classes of employees eligible for national training sessions (out of the region) are the City Manager and senior management staff. Exceptions may be approved by the City Manager. B. All management and supervisory staff are eligible for regional training sessions in W isconsin Iowa North Dakota South Dakota, assuming general guidelines , of this olic are met. On an exception basis, non - supervisory staff may be p Y approved for regional training by the City Manager. 48 TRAINING SESSIONS WITHIN MINNESOTA A. Professional and technical employees (including law enforcement) are eligible for training sessions held anywhere within the State of Minnesota assuming general guidelines of this policy are met. B. All employees are eligible for local training (Twin cities metro-area or close proximity) under the same assumptions. PART -TIME EMPLOYEE TRAINING POLICY Part- tine employees are not normally eligible to attend conferences at the City's expense. In certain circumstances, it may be appropriate to send a part -time employee p Y to a conference. in these circumstances, the following guidelines apply: A. Out -of -state conferences and seminars will not normally be approved. B. In -State conferences and seminars may be approved under the following conditions: 1:' City pays tuition and /or registration fee. 2. Employee pays cost of transportation, lodging and any meals not covered by registration fees. 3. City will pay hourly wages on a pro -rated basis on percentage of full -time position. C. Any exception to above policy guideline should be discussed with the City Manager and/or Human Resource Director prior to approval. TRAVEUMEAL ALLOWANCE A. If employee's ees are required to travel outside of the area in performance of their p duties as a City employee, they will receive reimbursement of expenses for meals, lodging and necessary expenses incurred. However, the City will not g g reimburse employees for meals connected with training held within Maplewood City limits, unless meals are provided as part of the training. Reimbursement for travel expenses will be allowed at coach rates for air travel. 49 B. Employees who find it necessary to use their private automobiles for City travel and who do not receive a car allowance will be reimbursed at the prevailing rate as established by the City Manager. C. For training approved by the City Manager, the City will pay for the conference fees, transportation costs and reasonable costs for meals and lodging for full- time employees. D. Expenses for meals, including sales tax and gratuity, will be reimbursed according to the following limits and procedures. No reimbursement will be remade for alcoholic beverages. Per diem meal expenses of $25 per day will be allowed without receipts being required. Meal allowances up to a maximum of $40 per any 24 -hour period shall be reimbursed if receipts accompany the request for meal reimbursement. If less than three meals are purchased, deductions to the per diem or the meal allowance maximum will be made in the following amounts: $6.00 - Breakfast $8.00 - Lunch $10.00 - Dinner Full reimbursements, over the maximums specified, will be authorized for all employees if a lower cost meal is not available when attending banquets, training sessions, or meetings of professional organizations. TUITION ELIGIBILITY CRITERIA Courses taken for credit at an approved educational institution must meet the following criteria to be approved for reimbursement: A. Courses must be directly related to the employee's present position (whether required for a degree program or not); or B. Courses must be directly related to a reasonable promotional opportunity in the same field of work as present position (whether part of a degree program or not). The City will pay 50 % of the cost of tuition and books upon successful completion (C grade), 75 % reimbursement upon completion with a "B" grade, and 100% reimbursement upon completion with an "A" grade. Courses taken "pass /fail" will be reimbursed at the same percentage as a C grade (if passed). All reimbursements will be pro -rated for part - time employees. 50 MEMBERSHIPS AND DUES The purpose of memberships to various professional organizations must be directly related to the betterment of the services of the City. Normally, one City membership per agency, as determined by the responsible authority is allowed, providing funds are available. Upon se aration -of employment, individual memberships remain with the City and are p p transferred to other employees by the department head. SECTION 14 - CONFIDENTIALITY /DATA PRACTICES DATA PRACTICES ADVISORY During the course of employment, the City of Maplewood will require employees to provide data that is classified by State law as either private or confidential. Private data is information which generally cannot be given to the public but can be given to the subject of the data. Confidential data is information which generally cannot be given to the public or the subject of the data. The City requests this information for various reasons pertaining to employment with the City., The information provided may be used to process pay and benefits, evaluate p erformance, determine pay increases, evaluate suitability for an employee's position or other p ositions, determine whether disciplinary action will be imposed and other personnel actions which involve review of the employee's current and past performance. Employees who provide false, incomplete, or misleading information maybe subject to discipline, up to and including the possibility of dismissal. Employees may not be required to provide the information requested. However, the City may choose to require the information at any time. If required, employees will be p rovided with another advisory explaining that the information is required and the consequences of refusal. Other persons or entities, who are authorized. by law, may receive the requested information. Depending on the data requested, these persons or entities may be: employees and /or officials of the City who have a need to know the information in the course of their duties and responsibilities; the person who is the subject of private data about him or herself; persons who have permission from the subject of the data; insurance companies providing group benefits or worker's compensation administrative 51 services for the City; a public pension program; the Minnesota Department of Economic Security in a claim for or appeal for re- employment benefits; individuals who have obtained a court order for the information; and /or participants in any litigation, mediation, veteran's p reference hearing, grievance arbitration, or, other administrative proceeding which results from actions taken. if litigation arises, the information may be provided in documents filed with the court which are available to any member of the public. If it is reasonably necessary to discuss this information at a City Council meeting, it will be available to members of the public. To the extent that some or all of the information is part of the basis for a final decision on disciplinary action, that information will become available to any member of the public. TYPES OF DATA Public Data: Data about a person which must be shown to the person, if he /she wishes and which are available to other people. Private Data: Data about a person which must be shown to the person upon request, but are not available to others without his /her permission or as otherwise specifically authorized by law. Personnel Data: Data on individuals collected because the individual is or was an em 'Io ee, an applicant licant for employment, performs service on a voluntary basis, or acts as p Y an independent contractor with the City or is a member of an advisory board, committee . . or commission. Su,mma[y Data: Data about a person used to develop statistics or reports are considered public information, but they do not identify the person in any way. PUBLIC PERSONNEL DATA Except for certain employees (i.e. undercover law enforcement personnel) the following personnel data is public: 1. name 2. gross salary 3. salary range 4. gross pension 5. contract fee 68 benefits 52 7. expense reimbursements 8. job title. 9. job description 40. education and training background 11. previous work experience 12. dates of employment (first and last) 13. status of complaints or charges against employees 14. outcome of complaints - disciplinary action 15. work location 16. work telephone number 17. badge number 18. city and county of residence Personnel Data on Applicants: The following personnel data are considered public data: 1. veteran status 2. test scores 3. rank and eligibility 4. job history 5. education and training 6.. work availability 7. name considered private. data except when certified as eligible for appointment to a vacancy and considered as one of the "finalists." PRIVATE PERSONNEL DATA The following personnel data and information are considered private data on individuals and are not accessible to the p ublic but this data is accessible to the subject employee, the em to ee's authorized representative, the immediate supervisor and department p y head, and other city staff persons or officials who have a legitimate need to view /know such data as determined by the City Manager or his /her designee. 1. Social Security number 2. age, sex 3. marital and family status 4. employee home address and telephone numbers 5. criminal records 6. race and ethnic data 7. insurance status 53 8. references 9. college transcripts (except for name of institution, degree granted, and date 10. reference check data 11. medical records when part of personnel data 12. psychological evaluations 13. worker's compensation reports 14. physical limitations related to the job 5.1 sick leave forms - doctor's reports 16. data collected from disciplinary proceedings prior to a hearing 17. opinion questionnaire response by potential employee 18. names of applicants for employment until certified as eligible for appointment to a vacancy. 19. employee assistance programs and exit interview responses No employee may disclose the home address, telephone number, or personal information about another employee to any third party without prior consent of the affected employee, as per Section on "Informed Consent." Employment selection instruments and /or answer keys to such instruments are protected non . public data, except pursuant to a valid court order. ACCESS TO DATA Public Data: Access shall be provided to any person, without regard to the nature of the person's interest. Access must be provided by the City Manager or other persons authorized by the City Manager. Access must be provided within a reasonable time. Interpretation shall be provided if requested. A fee may be charged reflecting time to collect or retrieve the information, paper costs, mailing costs, duplicating costs, etc. Private Data: Access is available to the following only: 1. The subject of the data. 2. Individuals whose work assignments with the city reasonably require access. 3. Entities and agencies determined by the City Manager to be authorized by statute or Federal Law to gain access to that specific data. 4. Entities or individuals given access by the express written direction of the data subject. 54 The City Manager shall assure that access is provided only to the parties listed :above. The identity and authority of an individual who seeks to gain . access to private data must be confirmed. The time that access is available is limited to the normal working hours of the City Hall offices. No fees shall be. charged in the instances where the data subject onl y wishes to view private data. Fees may be charged for providing copies. GENERAL CONTENTS OF PERSONNEL FILES The following information shall routinely be included in an employee's personnel file: 1 data collected for administrative purposes such as j resumes, W -2 forms, change of. address forms, training or education records, veteran's certification, etc. (Documents containing medical information are retained in a separate medical file.) 2. documentation of p ersonnel actions or activities such as salary changes, job classifications., performance reviews, termination notices, disciplinary actions. 3. official written correspondence to or from an employee. 4. documentation of employment status and benefit status. Employees will not be s ecificall notified each time such data are routinely entered into specifically their file, except that employees shall be made aware of data entered into their file which relates to discipline or may have adverse impact on them. Employees may request to view and receive copies of information in their file as per .Section on "Access to Data." Personnel files will be maintained by the Human Resource Department. Any documents added or removed from the files must be approved by the Human Resource Director. TAPE RECORDING POLICY In order to p protect the regulation and dissemination of confidential, private, not public and nonpublic data as defined in the Minnesota Government Data Practices Act; promote harmony in the work place; diminish the impediment of each employee's ability to perform his or her duties; and p romote an environment with a free -flow exchange of ideas: inter - staff communications shall not be tape- recorded in any form unless all parties to the communication consent. In the event a tape recording is created, the City Clerk shall immediately receive, keep, and maintain the tape recording nd shall regulate the dissemination of the information in g accordance with the Minnesota Government Data Practices Act. 55 INFORMED CONSENT Private data on individuals may be used by and given to any individual or persons by the City Manager or other bonafide representative of the City if the individual subject or subjects of the data have given their informed consent. All informed consents: 1. Shall be in writing and stated in plain language. 2 Shall be signed and dated. 3. Shall specifically designate the particular persons or agencies the data subject has authorized to disclose information about him or her. 4.1 Shall specifically state the nature of the information he /she has authorized to be disclosed. 5. Shall specifically state the persons or entities whom he /she has authorized to receive the disclosed information. 6. Shall specifically list an expiration date not to exceed one year except in the case of authorization for application for life insurance or non - cancelable or guaranteed renewable health insurance (which shall be two years). 7. 'Shall specifically state the purpose for which the information may be used by the parties named above. If the City Manager or his /her designee makes reasonable efforts to obtain the informed consent of a data subject and if those efforts are not acknowledged in any way, the City Manager or his /her designee shall interpret the silence of the data subject as the giving of implied consent to the new or different purpose or use of the data. "Reasonable efforts" are defined as: 1 Depositing in the U.S. Mail, postage pre -paid, and directed to the last known address of the data subject, at least two communications requesting informed consent. 2. Waiting for a period of not less than 60 days for a response to the second request. SECTION 15 - OTHER INFORMATION COPY MACHINE USE All employees of the City are afforded the use of City copy machines for personal matters, at cost. Personal copying shall not conflict with City business. 56 KEYS AND OTHER EQUIPMENT A. Every employee who has authorized possession of any key, tools or other equipment on a full -time basis must register their name and the serial number of the key, if applicable, or other equipment with the department head. Be All such equipment must be turned in and accounted for by any employee who terminates his /her services with the City. C. Every employee shall be responsible for the safekeeping and care of all such equipment. All expenses incurred by the loss of such equipment shall be borne by the employee. D. The duplication by a locksmith or other person of keys, openings, structures or equipment owned by the City is prohibited unless authorized by the City Manager or department head. Any employee found having an unauthorized duplicate key will be subject to disciplinary action. E. Employees shall not use or access another employee's office, computer, desk, e -mail, voice mail, or in- or out -boxes without authorization. USE OF MUNICIPAL VEHICLES POLICY The intent of this policy is to provide clear direction on authorized use of municipal vehicles and also to, comply with Minnesota Statute 471.666 Section 16 (Personal Use of Publicly -Owned Vehicles Prohibited). Certain designated City employees are authorized take home vehicles based on demonstrated need to respond to emergencies outside of their normal scheduled work hours. The City Manager will approve all ongoing take h assignments. Department heads will approve restricted or occasional take home vehicle assignments. Overall, City vehicles generally fall into 5 categories: 1. . Unmarked public safety vehicles 2. Staff cars, vans, and trucks marked with City emblem or City and Department emblems 3. Squad cars 4. Fire Department marked vehicles 50 Public Works and Parks Maintenance trucks and equipment. 57 The following rules shall apply as indicated: A. Vehicles, and vehicle allowances, are provided to employees to assist in conductin g Y Cit business. Use of City -owned property and vehicles outside work hours will be allowed only in situations where such use constitutes a benefit to the City, including personal use incidental to the use of the vehicle for City business. B. Use of take home vehicles for driving to and from work or work- related .meetings or training on off -duty hours is permitted. Police or Fire Department employees with take home vehicles must have sufficient equipment in the vehicle to respond to a call whenever their vehicles are used. C. Marked vehicles will not be taken out of the City Limits for non - business purposes. Marked police squad cars and marked fire vehicles may not be used for non -work related reasons outside of working hours with the exception of driving to and from work - related activities or as approved by the Police or Fire Chief. D. Employees may not be under the influence, nor may they transport or purchase alcohol while using a City vehicle - whether on or off duty - unless required to do so as part of approved law enforcement activities. E. Employees may not use City vehicles to travel outside of the metro area unless a roved by the City Manager or in a work - related emergency situation with pp one exception: approval for job- related meetings and /or training outside the metro area, within the State, does not require City Manager approval. F. Incidental personal use, determined to be appropriate by the department head, durin g the work day (or for take home vehicles on the way to and from work) is permitted on a limited basis. Limited personal errands - including going to lunch, during an authorized lunch break is permitted if in close proximity to the work site as long as such personal use does not substantially alter the employee's scheduled work activities or route to or from a work site, and does not violate other existing departmental or city policies or rules. G. City vehicles should never be used in situations that are exclusively for personal use. Personal use of vehicles that involves driving significantly out of your normal route to and from home is not permitted. 58 H. H eavy Equipment/Vehicles should not be used to enter onto private property to avoid potential damage to the private pavement. Any exceptions to this policy must be approved by the department head, or in the case of department heads, by the City Manager. Reimbursement may be required for uses other than those specified in the policy or approved by the Department Head or Manager. Violations of this policy could result in discipline. Guidelines for Police and Fire Chief vehicles Due to the 24 hour /day, .seven day/ week response requirements for the positions of Police Chief and Fire Chief, special rubes apply. The Police and Fire Chief are considered by the City to be on call for emergencies at all times. Personal use and official use overlap to such an extent it is not normally possible to distinguish. between such uses. Therefore, use by the Police Chief or Fire Chief of their take home vehicle is restricted only by items A - E above. Items F, G, & H do not apply to these two positions. NEWS RELEASES A. Formal news releases concerning municipal affairs are the responsibility of the City Manager's office. All media interviews must normally be approved by the City Manager or his /her designee before the interview. All contacts with the media should be reported to the City Manager, through senior management staff, as soon as practicable. No City employee is authorized to speak on behalf of the City without prior authorization from the City Manager or his /her designee. B. All news releases concerning City personnel shall be the responsibility of the City Manager and Human Resource Director. PERSONAL TELEPHONE CALLS A. Personal telephone calls shall be made or received only when absolutely necessary when they do not interfere with working operations and should be completed as quickly as possible. B. Any personal long distance call costs shall be paid for by the employee. 611 �Itl C. All p ersonal calls made by employees on a City- provided cellular phone. must be paid for by the employee through reimbursement to the Finance Department based on actual cost listed on the City's bill. This policy applies to all employees p and all City - provided cellular phones, regardless of the payment plan selected. SAFETY .A. The City p of Maplewood is required to follow O.S.H.A. Rules and Regulations, and expects employees to follow them also. B. There is an Em to ee Mana ement Safety Committee within the organization p Y g Y whose members are either selected by their represented group or appointed by the City Manager. C. Safety procedures and policies are outlined in the Safety Manual and made a part of this Policy Manual. C:%WPWIN60 \HR\PRSNLPOL.998 A it a ACKNOWLEDGEMENT have read .and understand the terms of the City Personnel Policies dated September 1998. I have been given the opportunity to ask any questions that I had regarding these Policies. Employee Name (Please Print) Employee Signature Date .... . . ... rcr _I.eio #his rrn. a 'i»�ar Ur #fie arrre AGENDA NUMBER G 5 AGENDA REPORT Action by Council Endorsed,-.......- MEMORANDUM Modified Re j a ct e c�,..,,,,,,. _ TO: Bruce Anderson, Parks ,and Recreations Director Dade FROM: Paul Schlingman, Chief Building Engi e RE: BUDGET CHANGE s, DATE: September 25, 1998, For the Oct. 12, 1998 Council Meeting INTRODUCTION The Maplewood Community Center has entered into a contract with Good Shepard Church for at least nine months. The Church will be renting the Theater, Banquet Rooms, Green. Room and the Lounge every Sunday. The M.C.C. has also entered into an agreement with Ashland Dinner Theater. They will be conducting sixteen performances including dinners, Buffets and a cash bar thru October. As a result staff hired a part -time regular position to accommodate the clean -up and turn around for these events. SUMMARY Due to the increase in staffing this will cause the part -time acct. to go over budget in 1998. Staff is requesting that City Council grant an expenditure budget increase in the amount of $ Z800 for 1998. The City will generate a revenue of $6,000 from the Theater rental account 602-613- 021-3 872 in 1998 from these contracts. RECOMMENDATION Staff is requesting the following budget increases to cover the remainder of 1998. Wages Part -Time 602 -614 -000 -4020 $21800 Agenda MEMORANDUM Gb Action by Counell: t Endorse TO: Michael A. McGuire, City Mana r ! Nod FROM: Bruce K. Anderson, Director of d R reatione �o � � � e DATE: September 28, 1998 for the Oct be , 19 oun it Meeting Bat SUBJECT: Outdoor Recreation Program Grant INTRODUCTION The Maplewood Parks and Recreation Department has received a $50,000 grant from the State of Minnesota for the replacement of the Maplewood Nature Center boardwalk. The 1998 budget has allocated $50,000 for the replacement of the boardwalk at the nature center. The original boardwalk was constructed by a summer C. E.T.A. crew in approximately 1975. The City Council needs to formall approve the grant agreement dated July 30, 1998. BACKGROUND The Maplewood Nature Center was acquired and constructed in the mid- 1970s. The nature center is under the jurisdiction of the Parks and Recreation Department and attracts 17,000- 20,000 visitors on an annual basis. One of the features of the nature center is a floating boardwalk which is used for a myriad of purposes including pond study, marsh analysis, and fish and wildlife observation. The floating boardwalk is constructed of wood and is currently in disrepair. The 1998 budget has $50,000 budgeted for the replacement of the floating boardwalk. Staff submitted an Outdoor Recreation Program Grant and has been awarded a $50,000 grant which will be matched by the city's existing $50,000, making for a total project budget of $100,000. The additional funds are necessary as the floating boardwalk is going to be increased in length by approximately 300 feet. The reason for expanding the floating boardwalk area is to avoid the existing leased property from Union Cemetery. The lease with Union Cemetery is good through the year 2007 and the cemetery board has indicated at this time that they are not willing to extend the lease. In addition to ensuring a continuous loop around the nature center, the boardwalk will provide expanded teaching stations for nature observation. .Staff is currently preparing preliminary design plans for the boardwalk and intends to initiate construction of the boardwalk over the winter with installation scheduled for the spring of 1999. RECOMMENDATION Staff recommends that the City Council formally approve the Outdoor Recreation Program Grant agreement entitled OR99 -015 dated July 30, 1998, and authorize staff to enter into a formal contract to construct a floating boardwalk at the Maplewood Nature Center at a dollar amount not to exceed $100, 000. Kftoardwlk. mem STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES OUTDOOR RECREATION PROGRAM GRANT OR99 -015 This Agreement is made on July 30, 1998, between the State of Minnesota, acting through the Department of Natural Resources (hereinafter the Grantor), and the City of Maplewood (hereinafter the Grantee). The Grantor has been allocated funds by the State of Minnesota under the Local Grants Program. The Grantee has made application to the Grantor for a portion of the allocation for the purpose of conducting the project entitled Maplewood Nature Center in the manner described in the Grantee's "APPLICATION" which is incorporated into this Agreement by reference. The Grantor has approved the following project scope from the project activities set forth in the Grantee's "APPLICATION:" Replacement of boardwalk for access. The total project cost is $ 100,000.000 In consideration of mutual promises set forth below, the parties agree as follows: The Grantor shall grant to the Grantee the total sum of Fifty thousand (550,000.00) that are state funds appropriated to the Local Grants Program. The Grantee shall perform the activities outlined in the approved project scope during the period from July 30, 1998 through December 31, 2000 in accordance with the provisions of this Agreement and other guidelines provided by the Grantor and all applicable State and Federal rules and laws. The Grantee agrees to complete the project in accordance with the approved budget (Attachment A)., incorporated into this Agreement by reference, to the extent practicable and within the project period specified in the Agreement. Any material change in the scope of the project, IR budget or completion date shall require prior written approval by the Grantor. Funds made available pursuant to this Agreement shall be used only for expenses incurred in performing and accomplishing the purposes and activities specified herein. Notwithstanding all other provisions of this Agreement, it is understood that any reduction or termination of funds allocated to the Grantor may result in a like reduction to the Grantee. Where provisions of the Grantee's "APPLICATION" are incons istent with other provisions of the Agreement, the other provisions of this Agreement shall take precedence over the provisions of the "APPLICATION." GENERAL CONDITIONS Accounting Requirements For all expenditures made pursuant to this Agreement, the Grantee shall keep financial records, including properly executed payrolls, time records, equipment logs, invoices, contracts, receipts, vouchers, canceled checks, and other documents sufficient to evidence in proper detail the nature and propriety of the expenditure. Accounting methods shall be in accordance with the Local Grants Program Financial Management Manual provided by the Grantor. Reporting Requirements The Grantee shall submit status reports to the Grantor by the first of June and December of each year and a final report at the end of the Grant period prior to receiving final reimbursement. Pavment/Di sbursement Schedule The Grantor shall disburse funds to the Grantee pursuant to this Agreement on a reimbursement basis, based upon a payment request and required expenditure documentation submitted by the Grantee and reviewed and approved by the Grantor. The Grantee shall be limited to no more than four payment requests during the period covered by this Agreement. The Grantee shall submit a final billing within 30 days of the end of the project period. Retention of Records /Audits Grantee financial records, supporting documents, statistical records, and all other records pertinent to this grant shall be retained for a period of six years, commencing on the date of the closure letter from the Grantor. All such records shall be retained beyond the six year period if audit findings have not been resolved. The Grantor, Legislative Auditor, and their duly authorized representatives shall have access to any books, documents, papers, and records of the Grantee and its subgrantees which are pertinent to this grant for the purpose of making audit, examination, excerpts, and transcripts. Notice for Contracts and Subcontracts The Grantee shall include in any contract or subcontract, in addition to the provisions to define a sound and complete agreement, such provisions as to assure contractor and subcontractor compliance with applicable state and federal laws. Funding AcknowledLyment Upon project completion, the Grantee shall post a permanent funding acknowledgment sign at the entrance to the project site, or at an alternative conspicuous location on the site. Termination If the Grantor finds that there has been a failure on the part of the Grantee to comply with the provisions of this Agreement; that reasonable progress has not been made by the first d month reporting period, or that the purposes for which the funds were granted have not been or will not be fulfilled; the Grantor may take action to protect the interests of the State of Minnesota including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. Conversion of Use The Grantee shall not at any time convert any property acquired or developed pursuant to this Agreement to uses other than the public outdoor recreation uses specified in this Agreement without the prior written approval of the Grantor. The Agency shall have the following condition recorded with the deed and submit a copy to the State. In order to comply with the Department of Natural Resources Outdoor Recreation Project Agreement, City of Maplewood does hereby impose the following restrictions on the property: 1. The property shall be managed and maintained for outdoor recreation purposes consistent with the approved grant application. 2. The property may not be used for any other purpose without the express prior written approval of the Commissioner of the Minnesota Department of Natural Resources. Facility Operation and Maintenance The Grantee shall operate and maintain, or cause to be maintained, the property or facilities acquired and/or developed pursuant to this Agreement. Sanitation and sanitary facilities shall be maintained in accordance with the applicable public health standards. Properties and facilities shall be kept reasonably safe for public use. All state and federal accessibility laws, regulations and standards shall be adhered to. Fire prevention, lifeguards and similar safeguards and use supervision shall be provided to the extent feasible. Buildings, roads, trails and other structures and improvements shall be kept in reasonable repair throughout their, estimated lifetime to prevent undue deterioration and to encourage recreational use of the project and associated facilities. Failure to adequately maintain and properly operate the facility assisted through this grant may result in the withholding by the Grantor of any current or future payments to the Grantee related to this or any other Local Grants project and may result in ineligibility of the Grantee to receive any future Local Grants Program Grant, The Grantee shall keep the facility open to the general public at reasonable hours and at times of the year consistent with the purpose and type of facility. Insl2ections The Grantor's authorized representatives shall be allowed at any time to conduct periodic site visits and inspections to ensure work progress in accordance with this Agreement, including a final inspection upon project completion. Following closure of the project, the Grantor's authorized representatives shall be allowed to conduct post - completion inspections of the site to ensure that the site is being properly operated and maintained and that no conversion of use has occurred. Nondiscrimination The Grantee in the conduct of the project shall not engage in discriminatory employment practices and shall in all respects comply with Minnesota Statutes, Chapters 363.03 and 181.60 and all applicable rules and subsequent amendments. Workers Compensation The grantee in the conduct of the project shall comply with the provisions for workers compensation in Minnesota Statutes, Chapter 176.181 subdivision 1 and 176.182. Americans with Disability Act Compliance In fulfilling the duties and responsibilities of the Grant the Agency shall comply with P. L. 101- 336, Americans with Disabilities Act of 1990, 42 U.S.C. Section 1210 et seq. and regulations promulgated pursuant to it. Liabili Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of other party and the results thereof. The State's liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes Section 3.736 (1994) and any subsequent amendments thereto and other applicable law. Amendments Any amendments to this Agreement shall require prior written approval by the Grantor. Any such amendments shall be in writing and shall be executed by either the same persons who executed the original Agreement, their successors in office, or by those persons authorized by the Grantee through a formal resolution of its governing body. a Attachment A Pro j ect Budget J 9 Recipient: City of Maplewood Grant: OR99 -015 Maplewood Nature Center Grant Amount: $50,000 Project Components Boardwalk Estimated Total Cost $100,000 Total Cost Project Description: Boardwalk replacement for access. 100,000 August 19, 1998 Z t r µ M� �- TC� do 3 dC •, ` • O4'' in. 19.50 ac 4 . II 10 { i E , f q�e Yl1.t.AO< of htAOL.EwbvD 1 _ . 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WAVY Eff 6GRtw AND#" 46 tl +� iI ti •t , I+ �• II t► WINK b9fkuip of Aid ARDWALK DET Omof �f �4 loft j , t f� i� :� 4a lox ENO C a 1J AGENDA ITEM AGENDA REPORT Aotio2 by: C ouno I : TO: City Manager bidorsedo.., Modified FROM: City Engineer Rejected.. Date SUBJECT: Ramsey County Road Jurisdiction Resolutions DATE: October 5, 1998 Three roadways, County Road B from Edgerton Street to Arcade Street, Prosperity Road from Larpenteur Avenue to County Road B, and East Shore . Drive cul -de -sac, are ready to be transferred to city ownership. Ramsey County performed major maintenance on segments to make them ready for transfer to Maplewood. These are scheduled turn backs according to the overall rejurisdiction plan that is being implemented over a number of years. It is recommended the city council adopt the attached resolutions agreeing with the revocation of the county state aid status and transfer jurisdictions of these roadways to the City of Maplewood. KGH jc Attachments SUGGESTED RESOLUTION WHEREAS, The 1991 Minnesota Legislature established a Ramsey County Local Government Services Study Commission to "report on the advantages and disadvantages of sharing, cooperating, restructuring, or consolidating..." activities in areas of public service including public works; and WHEREAS, The consolidation plan provides for reclassification of roadways and corresponding changes in jurisdiction including the transfer of local and State Aid roadways between the County and municipalities; and WHEREAS, County Road B (County State Aid Highway 25) from Edgerton Street to Arcade Street, and Prosperity Road (County State Aid Highway 64) from Larpenteur Avenue to County Road B, located in the City of Maplewood, are presently under the jurisdiction of Ramsey County as County State Aid Highways; and WHEREAS, These roadways have been determined to serve a local function only; and WHEREAS, Revocation of "County State Aid Highway" status may be accomplished by resolution of the Ramsey County Board of Commissioners pursuant to Minnesota Statutes §162.02; and WHEREAS, It appears to the City Council of the City of Maplewood that the streets hereinafter described upon turnback from Ramsey County should be designated as Municipal State Aid Streets under the provisions of Minnesota Law; and WHEREAS, The consolidation plan stipulates that Ramsey County shall improve the roadways to acceptable levels prior to transferring jurisdiction over roadway segments from Ramsey County to municipalities, and the Ramsey County Capital Improvement Program provides funding for these improvements; and WHEREAS, Ramsey County performed a recycle and overlay of County Road B from Edgerton Street to Arcade Street in 1997; and WHEREAS, This segment of County Road B has been improved by Ramsey County to an acceptable level prior to the transfer of roadway jurisdiction as calculated from the pavement condition rating of the 1997 Ramsey County Pavement Management System, therefore exempting Ramsey County from providing any compensation from the Roadway Consolidation Fund to the City of Maplewood for this jurisdictional transfer; and WHEREAS, The City of Maplewood desires Ramsey County to .rehab Prosperity Road from Larpenteur Avenue to County Road B for an estimated cost of $50,000 from Capital Improvement Funds for Ramsey County State Aid Highway Consolidation; Now, Therefore, Be it RESOLVED, The City of Maplewood does hereby concur with the Ramsey County Board of Commissioners revoking the "County State Aid Highway" status of County Road B (County State Aid Highway 25) from Edgerton Street to Arcade Street, and Prosperity Road (County State Aid Highway 64) from Larpenteur Avenue to County Road B, and transferring jurisdiction over the roadways to the City of Maplewood, effective the first day of the first month following the completion of the rehab of Prosperity Road, and after the Ramsey County Office of Budgeting and Accounting has encumbered the funds necessary to fund the rehab project, and after the County is in receipt of an adopted resolution from the City of Maplewood concurring with the County revoking the "County State Aid Highway" status of County Road B from Edgerton Street to Arcade Street and Prosperity Road from Larpenteur Avenue to County Road B; and Be It Further RESOLVED, That the County will rehab Prosperity Road from Larpenteur Avenue to County Road B, for an estimated cost of $50,000 from Capital Improvement Funds for Ramsey County State Aid Highway Consolidation as just compensation for this jurisdiction transfer; and Be It Further RESOLVED, That the City Council of the City of Maplewood does hereby request the Ramsey County Engineer to take the actions necessary to remove and redesignate the County State Aid Highway mileage currently assigned to County Road B (CSAH 25) between Edgerton Street and Arcade Street; and Prosperity Road (CSAH 64) between Larpenteur Avenue and County Road B; and Be It Further RESOLVED, That upon turnback to the City of Maplewood from Ramsey County the segments of County Road B from Edgerton Street to Arcade Street and Prosperity Road from Larpenteur Avenue to County Road B, be and are hereby established, located and designated Municipal State Aid Streets of Said City, subject to the approval of the Commissioner of Transportation of the State of Minnesota; and Be It Further RESOLVED, The Maplewood Engineer is authorized within the limits of this resolution to take actions necessary to have the identified jurisdiction changes executed. SUGGESTED RESOLUTION WHEREAS, The 1991 Minnesota Legislature established a Ramsey County Local Government Services Study Commission to "report on the advantages and disadvantages of sharing, cooperating, restructuring, or consolidating..." activities in areas of public service including public works; and WHEREAS, The consolidation plan provides for reclassification of roadways and corresponding changes in jurisdiction including the transfer of local and State Aid roadways between the County and municipalities; and WHEREAS, East Shore Drive (County Road 113) from the Cul de sac to East Shore Drive, located in the City of Maplewood, is presently under the jurisdiction of Ramsey County as a County Road; and WHEREAS, This roadway has been determined to serve a local function only; and WHEREAS, Revocation of "County Road" status may be accomplished by resolution of the Ramsey County Board of Commissioners pursuant to Minnesota Statutes §163.11; and WHEREAS, It appears to the City Council of the City of Maplewood that the street hereinafter described upon turnback from Ramsey County should be designated a Municipal State Aid Street under the provisions of Minnesota Law; and WHEREAS, The consolidation plan stipulates that Ramsey County shall improve the roadways to acceptable levels prior to transferring jurisdiction over roadway segments from Ramsey County to municipalities, and the Ramsey County Capital Improvement Program provides funding for these improvements; and WHEREAS, The City of Maplewood desires Ramsey County to crack fill and sealcoat East Shore Drive from the Cul de sac to East Shore Drive for an estimated cost of $6,500 from Capital Improvement Funds for Ramsey County Roadway Consolidation; Now, Therefore, Be It RESOLVED, The City of Maplewood does hereby concur with the Ramsey County Board of Commissioners revoking the "County Road" status of East Shore Drive (County Road 113) from the Cul de sac to East Shore Drive, and transfers jurisdiction over the roadway to the City of Maplewood, effective the first day of the f first month following complet ion of the crack fill and sealcoat of East Shore Drive, and after the Ramsey County Office of Budgeting and Accounting has encumbered the funds necessary to fund the crack fill and sealcoat project, and after the County is in receipt of an adopted resolution from the City of Maplewood concurring with the County revoking the "County Road" status of East Shore Drive from the Cul de sac to East Shore Drive; and Be It Further RESOLVED, That the Count will crack fill and sealcoat RESO y East Shore Drive from the Cul de sac to East Shore Drive, for an estimated cost of $6,500 f rom Capital Improvement Funds for Ramse y County Roadway Consolidation as just compensation for this jurisdiction transfer; and Be It Further That upon turnback to the City of Maplewood RESOLVED, p f rom Ramsey County the segment of East Shore Drive from the Cul de sac to East Shore Drive, be and is hereby established, located and designated a Municipal State Aid Street of said City, subject g p to the approval of the Commissioner of Transporta tion of the State of Minnesota; and Be It Further RESOLVED, The Maplewood Engineer is authorized within the limits of this resolution to take actions necessary to have the identified jurisdiction change executed AGENDA ITEM � S AGENDA REPORT TO: Ken Haider, City Engineer ineer FROM: Lance Lundsten, Public Works Coordinator SUBJECT: Winter Sand Purchase Approval DATE: October 5, 1998 Ao ti on by Coune . i�, Endorsed, Nodifi ecL.._„ ` R e j �`- ....... Quotations from Camas and Barton for w° • . inter sand, have been received. It is estimated we will require 3600 tons for the 98 -9 9 winter follows: season. Quotations are as Camas 6.06 per ton delivered including tax Barton 6.42 per ton delivered including tax Recommend award of purchase to Camas in the amount of $21,816.00 LL jt MEMO AGENDA REPORT To: Michael A. McGuire From: Joel Hewitt, Fire Chief Subject: Used Fire Truck Bid Date: October 5, 1998 AGENDA ITEM G C t Aio, by Cot.1 Endorsed Nodif 3 Rejected Pata ..�.�.....�.._.. BACKGROUND With the recent acquisition of our two new engines, two surplus engines were produced. They are a 1982 and a 1980 Ford pumping engines. Additionally, our 1970 snorkel aerial truck was taken out of service because its abilities are outdated. DISCUSSION Last Spring, the council declared these apparatuses as surplus. We have advertised them in two publications over recent months and generated one bid. This bid was from Custom Fire Apparatus for $35,000 for all three. RECOMMENDATION It is my recommendation that the council approve the award to Custom Fire Apparatus to purchase these trucks. c: City Clerk att. PRICE QUOTATION 509 GBTH AVENUE _ — — OSCEOLA, WISCONSIN 54020 (71 S). 294 -2555 TO BE SHIPPED VIA COLL. CONDITIONS: The prices and terms on this quotation are not subject to verbal changes or other agreements unless approved in writing by the Home Office of the Seller. All quotations and agreements are contingent upon strikes, accidents, fires, availability of materials and all other causes beyond our control. Prices are based on costs and conditions existing on date of quotation and are subject to change by the Seller before final acceptance. Typographical and stenographic errors subject to correction. Purchaser agrees to accept either overage or shortage not in excess of ten percent to be be charged for pro -rata. Purchaser assumes liability for patent and copyright infringement when goods are made to Purchaser's specifications. When quotation specifies material to be furnished by the purchaser, ample allowance must be made for reasonable spoilage and material must be of suitable quality to facilitate efficient production. Conditions not specifically stated herein shall be governed by established trade customs. Terms inconsistent with those stated herein which may appear on Purchaser's formal order will not be binding on the Seller. Ref: Your used apparatus for sale Please consider our bid for your (3) used apparatus (1) 1982 4 -Dr Ford pumper (1) 1980 2 -Dr Ford pumper (1) 1970 75--f t Snorkel truck Total: $35 Reorder Item #PQR113 The Drawing Board, P.O. Box 2944, Hartford, CT 06104 -2944 OEG1, 1983, Printed in U.S.A. Call Toll Free 1- 800 - 527 -9530 QUOTE VALID FOR DAYS. BY ORIGINAL TO CONFIRM ORDER, SIGN AND RETURN WHITE ACCEPTANCE COPY nnczQ /la I HERE IS OUR QUOTATION ON THE GOODS NAMED, SUBJECT TO THE CONDITIONS NOTED: � r :r AGENDA REPORT To: City Manager Michael McGuire � From Chief of Police Donald Winger Subject: Community Service Officer Position Date: September 25, 1998 Introduction Benda Item G /O UUMUNW Action' by Counoi .: Endorsed Nodif i ed..�,,,,,,.,,,,,,, Rejected.., Date The Police Department is requesting permission to hire a full -time Community Service Officer, Background Several years ago, the Maplewood Police Department hired an individual to serve as Community Service Officer. The duties of this position included working as a translator, assisting department staff with various administrative duties, and answering calls for service of a non - criminal nature. The position was included in the AFSCME union contract, and a salary range was established. The Community Service Officer position has been vacant since January 1991. We are requesting permission to reinstate this position immediately. With the increasing diversity of the community, the department needs someone to act as translator. In addition, all City departments would benefit by being able to utilize the translating services of the Community Service Officer when needed. The hiring of a Community Service Officer would also free Patrol Officers from administrative tasks, allowing them more time to answer calls, do follow -up investigations, and further the department's neighborhood policing philosophy. The Human Resource Director and I have reviewed and updated the Community Service Officer job description, and new duties (such as staffing the Mall Service Center office, patrolling parks and trails, and assisting with the Citizen Police Academy) have been added. Budget Impact Funds are available in the 1998 Police Department budget to cover this position. The 1998 starting salary is $9.25 per hour. C �f ! F: Recommendation It is recommended that approval be given to hire a full -time Community Service Officer in the Police Department as soon as possible. Action Required Submit to the City Council for their review and approval. DSW: j s Agenda Item G �� AGENDA REPORT To: City Manager Michael McGuire From: Chief of Police Donald Winger Subject: Donation of City Vehicle Date: October 6, 1998 Introduction Anton -by. Council : Fndorsa . .��. Modift e d. .., ..� ., Rejected Iat e,.......�.._...,�.._. . The Maplewood Police Department would like to transfer title of a used police Vehicle to the Ramsey County Sheriff's Office /Suburban Police Chaplaincy Corps. Background The Maplewood Police Department has a 1986 Chevrolet Celebrity with 96,000 miles on the odometer. We planned to put the vehicle up for auction with other City vehicles this fall. Due to its poor appearance (rust and a cracked windshield), we felt that we would only get $500 for the vehicle. The cost of repairs would be about $1,500. Our department has recently become actively involved with the Suburban Police Chaplaincy Corps. T h i s is a volunteer group of ordained or ecclesiastically certified, trained, and endorsed clergy persons serving firefighters, law enforcement and support personnel, their families, victims, and citizens in the community. They offer spiritual support and pastoral counseling assistance to persons confronted with crisis experiences. It is our desire to transfer title of this vehicle to the Ramsey County Sheriff's Office, who would then assign it to the Suburban Police Chaplaincy Corps. The Ramsey County Sheriff's Office would be responsible for the vehicle's insurance, gasoline, and all future maintenance. The service we receive far outweighs the value of the vehicle. Recommendation It is recommended that permission be granted to transfer the title of the Maplewood Police Department's 1986 Chevrolet Celebrity to the Ramsey County Sheriff's Office /Suburban Police Chaplaincy Corps. Action Required Submit to the City Council for their review and approval. DSW: j s Agenda Item G 12 - revised Memorandum To: City Manager From; Colleen J. Dirkswager Subject: Request for Funds for Unit d Campaign Drive Date: October 5, 1998 Introduction The City of Maplewood participates in a United way Campaign Drive annually. As we did last year, we would like to purchase a few items to assist the Camp Committee in their efforts. Last Year the Council supported the Campaign with $171.72 dollars being utilized for events. Discussion United way campaigns for and contributes funds to over 200 agencies in the St. Paul Area. These agencies manage programs that are working or results to improve our community. These g � p y e programs service a wide variety of human needs and are designed to strengthen the fibers of our community, to enhance and improve the "Quality f Life". Fami Services Second Harvest Food Y Y , Bank and the Salvation Army are three local service based organizations funded by United Way. Y This year campaign goals are to increase one time contribution funds by 15 and donation through payroll deduction by 10 %. The schedule of events include activities that any one can participate in. These activities are not exclusive to staff. There are coin drop bottles at the MCC, Police and City Clerk counters. During week there will be a kick-off lunch event bake g ae and buy sale, wallyball and free throw tournaments, candy bar sales, casual day sticker sales, drawings and a finale with free cider and caramel apples and the City Man taking a ride down pp Y g g the MCC water slide, (if enough money is raised). Following is a break down of the items the committee is requesting: 3 Shirts $27.45 $82.35 50 Logo Lapel Pins $ .10 $ 5.00 3 Children Pins $ 3.25 $ 9.75 5 Packages Neon Pens $ 2.75 $13.75 United Way Items subtotal (including tax) Other items which are needed for these special events are: $112.85 4 movie passes Apples & Caramel Hotdogs, chips, rootbeer, condiments and ice cream plates, napkins.. to United Wa Campai Memo pa 2 A total bud not to exceed, $3 00.00 would be sufficient to cover all of the costs associated with this y ears campai Supportin United Wa is not a sin or , w hen y ou suppo United Wa y ou support a multitude of communit based - communit enhancin or and pro Individuals ma choose to allow United Wa to distribute their dollars or choose a specific a close to their heart to support with their contribution. Funds to cover these costs could come from the surplus dollars set aside in Charitable Gamblin for the Ramse Count Fair. Due to the relocation of the Count Fair this y ear the financial support decreased. In th 1998 bud $7,080.00 was set aside for fireworks,, of which $2, was utilized for fireworks and $750.00 for shuttle service to the temporar fair g rounds. That creates a surplus of $3,830.00. Recommendation Please review and consider allocatin $300.00 of these surplus funds for the 1998 United Wa Campai activities. Agenda # f MEMORANDUM TO: Michael McGuire, City Manager FROM: Karen Guilfoile, City Cler DATE: October 5, 1998 RE: Application for Cigarette and Tobacco Sales Introduction Action by Council: Endorsed- Modifie Re J ecte Date Zahira Aqel has applied for a Cigarette and Tobacco Sales license to be used at Tobacco fl. Inc. located at 1700 Rice Street North, Maplewood. Background The appropriate investigation has been completed and there is nothing that would prohibit Mr. Aqel from obtaining a Cigarette and Tobacco Sales License from the City. Recommendation It is recommended that Council approve the license. Agenda Item H 1 TO: FROM: SUBJECT: LOCATION: DATE: Aotion by Council, # MEMORANDUM Endorse K Modif i ed,_.,_.,,..; . City Manager Rejected.,..,.. Tom Ekstrand, Associate Planner Date Conditional Use Permit Amendment — Carver Elementary School Parking Lot Expansion 2680 Upper Afton Road September 24, 1998 INTRODUCTION Projection Description Todd Wichman, of Armstrong, Torseth, Skold & Rydeen, Inc., is requesting approval to build a 38- space parking lot on the east side of Carver Elementary School. The applicant proposes to transplant 17 trees and remove three mature ones for this project. This proposal includes a possible six -foot -wide bituminous sidewalk that would loop around the south side of the school from the proposed parking lot to the existing parking lot west of the building. (Refer to the maps on pages 8 -10.) Requests Mr. Wichman is requesting that the city council: 1. Amend the conditional use permit (CUP) for Carver Elementary School to allow the proposed parking lot addition. The city code requires a CUP for schools. (Refer to the letter on pages 11 -12.) 2. Approve the site plan. BACKGROUND December 19, 1994: The city council approved a cooperative agreement with the school district to share in the costs of building a gymnasium addition at Carver Elementary School. March 27, 1995: The city council approved: 1. A conditional use permit to expand the school. 2. The design plans for the addition. 3. A waiver of the rooftop - equipment screening requirement. 4. An underground lawn sprinkler variance. March 25, 1996: The city council reviewed the CUP for Carver School and decided not to review it again unless a problem develops. May 11, 1998: The city council approved a sign size variance allowing the Maplewood Parks Department to install a wall sign on the new gymnasium at Carver Elementary School. The sign was to identify the community gymnasium. DISCUSSION Conditional Use Permit P a_rkina Considerations During the CUP review for the proposed building addition in 1995, the city council also approved a parking lot expansion on the west side of the existing parking lot. Refer to the map on page 13. The applicant now feels that _this previous location for additional parking is no longer feasible. They now wish to retain this area for recreational purposes. They feel that the proposed easterly site is more suitable because it is unused and would provide. convenient staff parking. There are presently 56 spaces on site at Carver Elementary. The proposed 38 spaces would raise the number of parking spaces to a total of 94. The city code does not specify minimum parking requirements for schools, but the number of spaces should be adequate for this facility. Landscaping and Tree Relocation/Removal The applicant is proposing to remove two, six - inch - caliper pin oak trees from the boulevard. The city planted these trees as part of the Upper Afton Road improvements in 1990. If these are to be removed because of the proposed parking lot, staff recommends that the applicant move them to the landscaped median in Upper Afton Road adjacent to Battle Creek Regional Park near McKnight Road. There are several pin oaks that have died since their planting. It would be beneficial to move these city -Owned trees to this location. The existing trees in front of the proposed parking lot would provide sufficient landscaping. The applicant is not proposing any landscaping in the two parking lot islands within the proposed parking lot, however. They are planning to add landscape gravel to these islands to cut down on maintenance. Landscape gravel is a good idea, but these islands should have trees as well for aesthetic reasons, just as the parking lot islands on the west side of the school. The code requires that trees be at least 2 Y inches in caliper and balled and burlapped. The relocation of the 15, one- inch - caliper trees would be moved on the school site to locations unknown at this time. Staff has no comment about this. These trees were planted by a parents group and were not part of a required landscape plan. Sidewalks Staff does not have an opinion about the possible bituminous sidewalk that the applicant may install around the south side of the school to connect the two parking lots. The applicant should, however, provide a section of sidewalk from the north building entrance to the proposed parking lot so persons using the new parking lot can walk to either set of doors. ;trash Container Storage The school should provide a larger trash enclosure for the trash storage area. They presently have two dumpsters —one is enclosed and one is sitting in the open. The applicant should 2 remove the second dumpster or put it in an enclosure. Alternative Previously Approved Parking- Lot - Expansion Layout The site plan approved in 1995 showed a parking lot expansion on the west side of the existing parking lot. The following comments discuss the pros and cons in that earlier proposal: Positive Aspects in Adding Onto the Existina Parkina Lot 1. I t would be less disruptive to the site if the school district expanded the existing parking lot to the west as previously proposed and approved. Sticking with this original plan would save three trees from being cut down and 17 from being relocated (15 one-inch-caliper trees and two boulevard trees). 2. It would preserve a neighborhood amenity —this easterly side yard is attractive with its trees and lawn. 3. The boulevard in front of the approved parking lot addition has already been landscaped with evergreens to screen this parking lot expansion area. Negative Aspects 1. It would remove 15,750 square feet of playground and lawn area as well as part of the outfield of the nearby ball field. 2. It would cause a longer walk for employees -320 feet from the furthest parking space to an entrance vs. 200 feet with the proposed parking lot. The applicant also pointed out that it is an opportunity to utilize unused property. 3. It would affect more homes across Upper Afton Road than the proposed parking lot location. Conclusion The additional parking would be less disruptive to the neighborhood if it was placed on the east side of the building as proposed. It would also preserve play area for the children. Staff, therefore, recommends approval of the proposed parking lot east of the building. COMMITTEE ACTION September 8,1998: The community design review board (CDRB) recommended approval of plans. September 21, 1998: The planning commission recommended approval of the CUP. RECOMMENDATIONS A. Adopt the resolution on pages 14 -15, amending the conditional use permit to expand the Carver Elementary School parking lot at 2680 Upper Afton Road. The permit is based on the findings required by the code and subject to the following conditions (additions are underlined and deletions are crossed out): 1. All construction shall follow the plans for building the 1 building expansion stamped January 18, 1995 and the utility, grading and erosion control plan stamped March 9, 1995 as approved by the city. The proposed parking lot expansion shall follow the plans stamped August 14, 1998. The director of community development may approve minor changes. 2. The proposed parking lot expansion pro1ect must be started within one year after council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. B.. Approve the plans stamped August 14, 1998 for the proposed parking lot expansion at Carver Elementary School. The applicant shall do the following: 1. Repeat this review in two years if the city has not issued a permit for this project. 2. complete the following before occupying the additions: a. Restore and sod damaged boulevards. b. Install continuous concrete curbing around the proposed parking and drive areas. (code requirement) c. Install site security lighting. (code requirement) Lighting shall not exceed one foot- candle of light at any residential property line. The property owner shall shield or aim the lights so the light source is not visible. d. Move the two pin oak trees into the landscaped median in Upper Afton Road near McKnight Road, subject to the city engineer's approval. e. Plant a 2 1 /2- inch - caliper, balled and burlapped tree in each island within the proposed parking lot. Ornamental trees, such as crab apple trees, may be 1 1 /2 inches in caliper. f. Remove the second dumpster that is out in the open or provide a larger enclosure to conceal both dumpsters. g. Provide a sidewalk from the northerly building entrance to the proposed parking lot. 3. All work shall follow the approved plans. The director of community development may approve minor changes. 4 CITIZENS' COMMENTS I surveyed the owners of the 36 properties within 350 feet of Garver Elementary School. Of the 19 replies, 13 were in favor of the proposed parking lot, three objected and three had no comment. In Favor 1. I have no problems with this proposal as long as my property taxes do not go up. (owner, 9 Century Avenue) 2. It will help the school. (owner, 2716 Upper Afton Road) 3. It should extend to the clinic and pharmacy. (owner, 21 .Century Avenue) 4. There is a real parking shortage. (Meyer, 2689 Upper Afton Road) 5. More parking is needed for school events and plans include trees to remain to buffer vision of lot to Upper Afton Road. (Afton Group LLC, 2715 Upper Afton Road) 6. It would appear to provide needed off - street parking. (Johnson &Gillespie, 2716 Upper Afton Road) 7. This would decrease on- street parking. It is nearest commercial. property. Should help the school bus loading and unloading. (Backie, 2631 Upper Afton Road) 8. The additional off street parking will help. When a special activity is planned for Carver, recommend police be available as traffic on Upper Afton is heavy and all the kids and parents move in and out of road. Police parked west of school would slow down thru traffic (Irwin, 22 Dennis Lane) 9. It would add parking for events. (Hoist, 28 Mayhili Road) 10. It would cut down on parking and driving on both sides of our driveway. (Heinz, 15 Farrell Street) 11. I objected strenuously to an additional parking lot on the west side when that was proposed. That .playground is sorely needed as it is. Keep the parking lot as far back as possible off Upper Afton Road so that the trees will serve as a blind. (Grill, 27 Mayhill Road) 12. The east side of Carver School is adjacent to the clinic and other commercial properties. (Eastman, 21 Farrell Street) Opposed 1. The school has enough parking. Fire all the grief counselors and you'll have enough parking. Build a basketball court or buy "Hooked on Phonics. We need to educate the children not hire more administration. (Walsh- Brady, 2647 Upper Afton Road) 5 2. This project has no positives about it from my point of view. I live across from the existing ugly parking lot. UGLY! Carver would be surrounded by asphalt. Use the clinic and church parking lots and the side streets. Only a few times is there overflowlinadequate parking. Use existing lots with permission of church and clinic and drug .*store. Use side streets. With permission, park along one side of Upper Afton. This is too costly and disruptive to nature for only 39 cars. Use as open space /nature area for school. Leave it as it is now —a green space between buildings. 3. The existing parking lot could be expanded to fix the problem —we have enough concrete and asphalt around here the way it is now! Lets think of the future. As far as special events at the school and parking on Upper Afton ----it is not legal to park on Upper Afton Road., By the way, during events and meetings at Carver --- people park on (& all over) Mayhill Road and they block our driveway. I am very tired of people going to the school, using my driveway as a turnaround —this problem needs to be dealt with. As I stated, expand the parking area that exists and stop the destruction of land. Thank you. (Johnston, 15 Mayhill Road) 2 REFERENCE INFORMATION SITE DESCRIPTION Site size: 9.4 acres Existing land use: Carver Elementary School SURROUNDING LAND USES (around. the proposed parking lot) North: A single dwelling across Upper Afton Road South: School property and Ramsey County Open Space West: Carver Elementary School East: Afton Road Dental Clinic and Super America PLANNING Land Use Plan designation: S (school) Zoning: F (farm residence district) ORDINANCE REQUIREMENTS Section 36- 437(3) requires a CUP for schools. CRITERIA FOR CUP APPROVAL Section 36- 442(a) states that the city council may approve a CUP, based on ten standards. Refer to the findings in the resolution on pages 14-15. p :sect -28 /cary -cup.2 Attachments: 1. Location Map 2. Property Line /Zoning Map 3. Site Plan 4. Applicant's Letter dated August 13, 1998 5. 1995 Parking Plan 6. Conditional Use Permit Resolution 7. Plans date- stamped August 14, 1998 (separate attachment) h Attachment 1 �QW' HUDSON PL 12 co U � v Z MAYER W, CREEK JAMES F CR£ K � `n 8A M � �� PA � R a UPPER AFTON RD. DR. ° z J N p Z N W J O O V Z Z W � 4 OORLANO 0R. O � � 0 Z J N K 8A-rn"� CIP Pp,RK Z O U 2 O ti 2 I Rl m O O O 3 LOCATION MAP 8 4 N I coNaN cr. 2 POND cr. 3 OORt.ANO W. 4 OORLANO 0R. LOWER s ooRu+r,D RD. Q OORLJWD PL ,9 ���' � MAILAND e � cr RAMSEY COUNTY W. El CORRECTIONAL FACILITY LONOIN o Ht a �e P R� 2 � � 3 � 0' DAY POND 5 4 W ow� gy p z „z� UtgR'Y LN. v = p � 7 � � J � � N .� LN. P AVE 0 g 8 � KING AVE � � AY 8 7 MAILAN CI . T�„� ° o FAEC nn c no ... Z O U 2 O ti 2 I Rl m O O O 3 LOCATION MAP 8 4 N Attachment 2 Li r 1 1 I 18 f t zo 13 a.... M- 4� dl� IS Fit is .4Z • N I C. 1 -� • —. i w q�-- ---- .- - 1 • 4 0 o % ' Off' 0 9 ,>> ° ��° - '� °- 6� ° '�� STATION i 4s 6 , 3 .� X715 a a � 4- • • UPPER AFTON ROAD - - -- - i CLINIC .sue � 22, , SCHOOL. DIS COMMER CIAL , CENTER L ul , of CARVER ELEMENTARY SCHOOL l< LUTHERAN CHURCH OF P EAC E uj i 5.49dc� 5Ss Z W Boa -a O.N 94070 j•24• i• not � 1 15 lr.7�ac. W to V RAM 5 E%Y' COU N TY N OPEN SPA GF (7) 7 rao dw . ZTaic- . �i3atc. C • PROPERTY LINE /ZONING MAP 4 4 N Attachment 3 U P P E R A F T 0 N R 0 A 0 +' U PPI M AFTON ROAD ro. do ... . Clays :'•. p w"* �S _[ MQ00 _ .. f ..... ... tip• • 'L • f : . 1 • C�.. i it �i - 1'•. %. 1- • . FI- X. •.: . i •• :i j • .1 • ''' Coe • I 1 1 i , + ' 1'•�:• •• ••••• ' 6. Do" ova °• i 0 �lAWi•D LOT i s{ GUM* f f T�J ;.;:� :•. :��; 1 •' • L • •11 .. •• t : 1 lu • ;y. 1 y j • • a•. •••*1 • y•.� �: ` .. iii � • r. W . C •.' '' :.� r w3 s �. ALTO `• ® t ;..• • i KT. V �• all _ ;1dlY MOt • ft& ULr t. >Y I1L i�>r • Z 1 { " E t � � � i •Y I • tr SITE PLAN 10 4 N Attachment 4 ATSC�f ARMSTRONG TORSETH SKOLD& RYDEEN INC August 13, 1998 Mr. Tom Eckstrand City of Maplewood 1830 E. County Road B Maplewood, MN 55109 Attn: Torn. Eckstrand Re: Carver Elementary School ATS&R Project Number:98050 Dear Mr. Eckstrand: Attached for you information are applications for Design Review and a Conditional Use Permit revision for a new parking lot at Carver Elementary School located at 2680 Upper Afton Road, PIN 1- 28 -22 -41 -0005 . The original Conditional Use Permit Resolution was granted by City Council on March 27, 1995. This permit included a proposed alternate parking lot for about 35-40 stalls on the west side of the existing parking lot. Due to budget considerations, the parking lot was not installed. The School District would now like to install this additional staff arkin lot on the east side of the p g building as shown on the attached drawings. The new parking lot will accommodate about 39 stalls and will be primarily used for staff parking. The City will also benefit from the use of this lot for events at the Gym and Carver site. The lot will partially alleviate the problem of parking on and alon g Upper er Afton Road for events at the school. There are no wetland or tree replacement issues pertaining to developing this site. A number of small trees will be transplanted by the school that exist at this site already. We will be removing (3) trees and transplanting (2). The large existing Scotch Pine will remain and be protected during construction. We have already discussed this project with Ken Roberts and Ken Haider of your office. Mr. Hander has reviewed preliminary plans, and his recommendations are reflected in the drawings. The adjacent land use is already office and parking lots, therefore we feel that we are compatible with the surrounding land use. We have requested a list of adjacent property owners from Ramsey County. This will be ready next week and forwarded to your office. ARCHITECTURE • ENGINEERING • PLANNING • TECHNOLOGY • LANDSCAPE ARCHITECTURE • INTERIOR DESIGN 4901 OLSON MEMORIAL HIGHWAY MINNEAPOLIS MN 55422 612 . 545 . 3731 612 . 525 . 3289 FAX 11 Mr. Tom Eckstrand August 13, 1995 Page 2 We kindly ask for you immediate attention in reporting on and scheduling this project through the appropriate City channels. This is a small project and are hoping that your review period and approval process to gain a building permit will be reflected by this. We hope to begin construction yet this fall. Thank you for your immediate attention to this matter. If you need anything else . or have any questions, do not hesitate to call me at 525- 3253. Sincerely, Todd R. Wickman, ASLA Landscape Architect TRW : k j r Enclosure: Conditional Use Permit Revision Application Community Design Review Board Application cc: Ron Parrucci, ISD 622 Bob Gunderson, ATS &R Mark Hayes, ATS &R 12 A lIvrove sw.oO► a/ �sit r s _0 00 1 PR OPOSED 37 ADDITIONAL PARKING SPACES 7 ,, 1 �- © I s 1 � M IIAA A= < ft fl C q � i PROPOSED GYM (ALTERNATE #1) PROPOSED GYM (ALTERNATE #2) SITE PLAN CARVER ELEMENTARY SCHOOL N 13 Attachment 5 ROAD � *Amer _ ADD LANDSCAPING HERE CHANGE SERVICE DRIVE NG y NG 0 ow cr j f" K1wYw1 �1. EXISTING SCHOOL PROPOSED ADDITIONS No-Raw gmw� o Attachment 6 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Independent School District No. 622 is requesting that Maplewood approve an amendment to their conditional use permit to expand a school parking lot. WHEREAS, this permit applies to 2680 Upper Afton Road. The legal description is: Beginning at a point twenty (20) rods west of the Northeast comer of the North Half of the Southeast Quarter (N % of the SE 1/4) of Section One (1), Township twenty eight (28), Range Twenty two (22); thence South forty (40) rods; thence West forty (40) rods; thence North forty (40) rods; thence East forty (40) rods to the point of beginning. (PIN 1- 28 -22 -41 -0005) WHEREAS, the history of this conditional use permit amendment is as follows: 1 Can September 21, 1998, the planning commission recommended that the city council this permit. 2. On , the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit amendment based on the building and site plans. The city approves this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 14 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 10. The city council may waive any of the above requirements provided the council determines that the balancing of public interest between governmental units would be best served by such a waiver. Approval is subject to the fallowing conditions: 1. All construction shall follow the plans for building the 1995 expansion stamped January 18, 1995 and the utility, grading and erosion control plan stamped March 9, 1995 as approved by the city. The proposed parking lot expansion shall follow the plans stamped August 14, 1998. The director of community development may approve minor changes. 2. The. proposed parking lot expansion project must be started within one year after council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. The Maplewood City Council adopted this resolution on 15 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA SEPTEMBER 21, 1998 V. NEW BUSINESS A. Conditional Use Permit Revision -- Carver Elementary School (2680 Upper Afton Road) Melinda Coleman, director of community development, presented the staff report. Commissioner Thompson commented that at another school site the fire marshal insisted on a hard surface around the school. Mr. Thompson then questioned why a six- foot - asphalt surface was optional at Carver School. Ms. Coleman said the Maplewood building official was asked to review this site plan and she stated this sidewalk was not a building code requirement. Commissioner Frost said it was difficult to move a 6 -inch oak tree and get it to live. Todd Wichman, a landscape architect with ATS &R, said fall is not a good time to move oaks. He said the city forester was going to comment on whether the trees should be moved or if they should be replaced in the spring with 2Y2 -to 3 -inch caliper oak trees. Commissioner Thompson was not impressed with getting the playground closer to the road. Ms. Coleman said the playground activities on the west side are existing and no expansion or new activities are planned. She also mentioned that to build the parking lot as originally proposed in 1995 would encroach on the existing play fields that are now being utilized. Mr. Wichman said the request for additional parking was initiated by the school district. The district would like to keep staff parking separate from the visitor and evening activity parking. He said the lot is not sufficient for both gymnasium and program parking, and overflow parking is happening on neighborhood streets. M, r. Wichman said they were proposing to move the parking lot from the west to the east side of Carver School and add 39 additional parking spaces. Commissioner Rossbach noted that handicap parking spaces were not shown on the plan for the new parking lot. Melinda Coleman said there were 56 spaces in the first parking lot and approval was given to expand to 37 spaces. Mr. Wichman said, at the Maplewood Community Design Review Board . meeting, staff stated that handicap parking would not be required in this parking lot because there is not an accessible entry to the building on this side. He said that, if additional handicap parking was needed, it could be added to the existing parking lot on the west side. Ms. Coleman said four handicap - parking stalls shown on the site plan would meet code for the total number required. Mr. Wichman said that if the city requests the trees be relocated at McKnight and Upper Afton Roads, it would be better to do so in the spring. He felt that If the two oaks are moved now, the chance of them surviving is less than fifty percent. An option would be to cut the trees this fall and then plant two new trees in this location in the spring. Commissioner Pearson moved the Planning Commission recommend: A. Adoption of the resolution which amends the conditional use permit to expand the Carver Elementary School parking lot at 2680 Upper Afton Road. The permit is based on the findings required by the code and subject to the following conditions (additions are underlined and deletions are crossed out): 1. All construction shall follow the plans for buildina the 1995 building expansion stamped January 18, 1995 and the utility, grading and erosion control plan stamped March 9, 1995 as approved by the city. The proposed parking lot expansion shall follow the plans stamped Planning Commission -2- Minutes of 09 -21 -98 August 14.1998. The director of community development may a rove minor chap es. Y pp g 2. The proposed parking lot ,expansion prof ct 'eta must be started .within one ear aft y after counci! approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. . • apial . Commissioner Trippler seconded. Ayes—all The motion passed. AGENDA ITEM r*i AGENDA REPORT TO: FROM: RE • DATE: Honorable Mayor and City Councilmembers Michael A. McGuire, City Manager Proposed City Purchase of the Historic Bruentrup Farm October 7, 1998 INTRODUCTION action by Councl l e Mod i. ff ..w Pajact At its September 14, 1998 meeting, the Maplewood City Council was presented with an opportunity from Edina Realty to purchase the Historic Bruentrup Farm on White Bear Avenue at Lydia Avenue. The issue was included for discussion on the September 28, 1998 City Council Agenda but tabled to the October 12, 1998 meeting in order to generate and solicit community interest in the purchase proposal. BACKGROUND Bruce Mogren from Edina Realty stated that he had written into the purchase agreement a 45 day window in which the city has first option to purchase the property. The property is a 6.26 acre parcel listed at $1,839,000 which equates to $6.75 a square foot for the 272,567 square foot parcel. It is currently zoned agricultural but may be rezoned to business /commercial according to the city's Comprehensive Plan. Citizens may have an interest in preserving the parcel as a Living Farm - a place to observe and be part of a working farm. There are similar farms in the metropolitan suburban area like the Gibbs Farm in Ramsey County and those in Brooklyn Park, Eagan, and Elk River. Staffing costs are normally for a fulltime employee and six parttime employees with an annual operational budget of $75,000 - $150,000, depending on the size of the farm. An article about the Bruentrup Farm was published in the September 30, 1998 issue of The Ma l�ew ood Review. To date staff has received a number of calls and inquiries from citizens who support the purchase and preservation of the Bruentrup Farm. RECOMMENDATION The city council should accept public comment and determine if the city should do one of the following: 1. Pass on the purchase opportunity. 2. Further investigate the purchase including an evaluation of the condition of the buildings and an estimate of operational costs. 3. Consider the purchase of the farm for other or combined uses such as the Maplewood Historical Society. V M L ,Edina Rea 12901bf I SFP 819 An aFfiliate of Edina Realty Home Services, a complete rea to services compon; • s i September 4, 1998 City of Maplewood 1830 E. Co. Road B Maplewood, MN 55109 T Bruentrup Fa'rmis currently being offered for sale. I have attached the listing information to this letter. The Bruentrup's first preference is to sell this property to the city or county to preserve it for it's historic value. The"Ma''yor, city council members, the -City Administrator and staff have been exploring economic options regarding the preservation of this property for the past few months. There is a developer who has tendered an offer on this property. We would like-Io try one.,.-last time to create some public interest in the preservation of the farm. the Bruentrup's property is one of the oldest and most picturesque farms still remaining "intact" in Ramsey County. We have placed the developer's offer on hold for 45 days to give us all a final opportunity to save the farm. Perhaps by going public with this opportunity we will be able to find a solution. Sincerely, Bruce Mogren Edina Realty Y MAPLEWOOD OFFICE 2966 White Bear Avenue Maplewood, MN 55109 PHONE 612.770.1775 FAX 612.779.2628 rF ., i4 r H S >4 Y ) IRSTOR C BRUENTRUP FARM R>:. s OMI . . ,,fS ° •f , aid 1 ' • ti r TT • • :. 5T'PRIG: $1;839;000.00 ($6.75 per square foot) . "YIN •�.,.r t t T,A1 A"A. 6.26 acres --- 272,567 square feet , TEIi; VIS: Submit. • t3v = is rimarily interested in a l laud lease or ` { . ,.. p cas im order to complete a 1030 Tax Deferred Exc�e. .aI.ATION: i/4 tte sou#li of 694 on White Bear Avenue. x ` 1 4 itoria_ 1 Prune Location across the street from Daytoh s ] '' "':• MR N lewood MAIL Oft of the busiest cow in tl�e G F' Ln�•, N01'tD I M Suburbs, Stop light controlled intersection. • , ' C COLE NT :. A e y 27,000 cars day. y • ••: (aZ- fffiFi a O Y r r Y t t . :•l' 2 . 'fl,' • • i culturaL nina is A -�_l • s r`y i,, ° = r . y; IC o O plan indicates Business/Commercial. . . •r y.(. 1 w as _ wpb t ^+d r:'A• TROD RT'Y $3;101.72 - $3,299.18 with assessments ,. . r 1 t 7 02292220011 } PII�#.: ta#ease :. 5 For floer in orrnation contact; . Braee Mo rep► . Edina .. • � ! Realty .+ i • .; : . -.. • SKY • _ : Wh ite Bear Avenue . . , 2966 '4�'hit •, . • F • Maplewood, MN 55109 ti 92651 Cell Phone: 723 - 2644•: • .•. a ,rA • •' " fo reliable but is not guaranteed _ _An t Y 1 Q. x • _ 'Y . T F • S i EM F. a•:iw �j`` •k .. a ,. �' fJ•. - .. �5 .,'F1c —... .. r w tT ..... .., .S i'• . - . _ .e 'Y �'' .. •. S•..�' .•.�'� z 5 . _ ,� � i` .. o— `� .. _ �.. r ,r .. r -., ... ...... . �_.... -e,y., .. Y.. . m.•.. ��«.. n � " ?tape .. .:T+� i $ r r -.. 1.. 1` .v .. � > ye h. .. .._ -S. ._.._ .. .. :" .. eT ._ we vim_ I. ♦ ,1 ,>,1' S a. . a... � �` - -. �,- a k • . ,. r _: .... .. -. .>¢ . •.. s � "t 'i . .4 r.. >.: ., -,( ! �7 . } � � - "Cv.) . "Z3 .... . ,e ......... . � • "1Y. !..r :�.• il v , t i, y'-:> ... \: �Y ,K`�., -: .. '. ,.1Y. t ..� y ... K ,. ,'. .. .. ,:. .xa:., :':. y,.. { . f�� J t ;K• r .ZrJ' ,&�_, :-,�. - .. >.(�,. ,. +, -., L:,. -. > .. ....: .ter` E'... Y:� i t ..,.�. x3. -d's .. w,. ?Y. ,:F . G •�` _ �S. .x:< Jr. -•'c .. ..- v C .. f. i e .y ��•.. ,. ..t �- � ... .'- �. .: _,{ k y . - y,...zg �� ..... , -. .A.. a .o_ _ ... ... %�: te r,. , .sl'., '� •r c1.. i..... .., - 'F..<: _ ,,. .... ._. _.,... :., ,. ., ... .., .,. ,. .. ... ...... ... .. .. .. .., e. .. .- ., ..... ... .... .. ,.t .1,.>..- .. .,. ... , - "We,want to know if they think `It's • Most passing motorists fail to notice° P g ,: '� ', "•` ,' rs "' really nice and it is worth the money,' the historical Bruentrup farm on their m ewoo go o ions 1 or is oric si.,e 3 2 r �t by Ch&sy Sariade • . ,. the city about the farm, McGuire said. ' ,,,..t .• _ ,'` ' ', "We,want to know if they think `It's • Most passing motorists fail to notice° P g ,: '� ', "•` ,' rs "' really nice and it is worth the money,' the historical Bruentrup farm on their or, `•it's really nice and it is not worth , way to Maplewood Mall. The house,` �-- ��� ' �..• <: y A • r • T,.�� . �, the money. • _ barn, granary shed, storage shed, ;:, The public must act quickly because workshop, chicken coop and ice house �' r� ;.- ::'..- • +�- .- . ti. r a developer has made an offer on the . are nestled behind a cluster of trees on °' loop , land. The offer has been put on hold for the corner of White Bear Avenue and .:�-K .= -: :. f •. ''•� ,. 45 days in order to give Maplewood ; Lydia Avenue . y s, �.. officials one last o pportun� to save The farm' is one of the oldest in this piece of the past. - Ramsey County. When the other' V Maplewood farms gave way to : The legacy of the_ Bruentrup farm i. ' commercial development, the began 106 years ago' in 1 892, when Bruentrups held on: � �: .�• <.: �...� ::r.•:.:... "' �''° William Bruentrup, and his wife , Ida p - Bill Bruentrup has found that it's.not _ " " ' =�. ::, Wagner, were given 40 acres of . land as so easy holding on anymore. At age 56, ? ` r ::. ` ' ` y,k'::'; ..�.. • � :' wedding g if t from the bride's family he is nearing retirement and said it has couple. moved into a little frame become financially impossible to ` - -- -- : - -' .: ::: ' � ::: `:: ' house on their nice chunk of land and ' continue owning the remaining 6.26, submitted photo began farming. acres of land. The current home on the Bruentrup site is a relative - youngster —'it was The barn was constructed 13 years Ilere'are gardens to weed, flowers built in 1912. The bay window, solid foursquare construction and large later in 1905 and the current 'house, to water, a seemingly never - ending , sheltered porch attest to the area's growing affluence at the time — an, • described in *the 1982 Historical Society expanse of grass to cut and the nagging affluence that kept growing and now threatens the site. survey as" "Victorianf mildly• Colonial in Worry that a couple of curious kids will : ''. [ style," was built ii) '1912' The house ; get hurt playing in the,old farm According to a memo sect to the farm to be in good condition. Although• includes a large, -fixed window end an . buildings. When Bruentrup discovered Maplewood -City Council from Brace • the kitchen has been remodeled, the open porch with square columns on G that a few-boys had found their Mogren, Bruentrup's real estate agent, house has its original fixtures and is stone piers. The rest of the buildings inside the barn after school one, day, he the property is considered exceptional much like it was when it was built 86 " were added through the years near the immediately attached padlocks to the for commercial development because of years ago. The other buildings have horseshoe driveway to complete the. doors in order to prevent *accidents from its location•aeross the street from remained unaltered'since they were.. Bruentrup farmstead. occurring. Maplewood Mall.' It is currently zoned constructed in the early 1900s. Ida and William had three children: Bruentrup wrestled with'the issue of agricultural: but could be rezoned to The surveyors concluded the Herbert, Lydia and Mabel. The kids ' selling the farm for years before finally business/commercial,. which is called Bruentrup farm. to be "a beautiful intact helped their folks on the dairy farm, calling a real estate agent. No matter for in the city's Comprehensive Plan. farmhouse and cluster of outbuildings ' milking 21 cows and cultivating the • how he looked at the situation he kept in a •1982 Ramsey County Historical • that are significant remnants of .. crops of corn, wheat, oats; grain and r returning to the same dilemma -� the g, . Societ surve , a tar a rcenta a of the Ma lewood's a rarian past, y y g Pe g P g P potatoes The Bruentru slater p° P - ,. land was just too expensive to keep up. , , •, public showed an interest in preserving Maplewood Mayor George i purchased another l 35 acres of land and The 272 ,567- square -foot parcel of the Bruentrup farm. The farm was Rossbaeh and City Manager Mike added crops of soybean and hay:, property is listed at a price of chosen from approximately. 30 places in McGuire want to see if the Maplewood "worthy" - Farm ...' $1,839,000, or $6.75 a square foot. Maplewood as being of residents are as interested now as they Bruentrup would like to see the `,, designation on the National Register of were 16 years ago in preserving the property purchased by the city of Historic Places. property. Continued on Page 6A Maplewood rather than by a developer. __ The surveyors found th e Bruentr "We're looking or feedb c rom _ .. .... - . ..... ,,, .i. . -:. r _ ., _ aw - ., .. _. ._ - . .. •*. _ - ,.. . .>• .max ,,. .. 1.x_..^x,,,... ., , c .. _ .; - ... ,:. _ x... ._ ..._._. •R. Win, . - . r . - '. M A A M ... :. .. :. .. ... ... .' ..,. ... e... ;r `4:x!'7,. .. ,> 3 .. ..., _..... .. .. .Z. .. K r ♦ • �•, _ �•�7 l. , •+ .tics • , • ♦• r ! ,.•• w�rryy,,. M , • 3 .Yn s•. • ,� . ... .:V .... .M.% ��Ak:.. . t 7 ' M w . M 1 �' 1 uM'MQYlMIAVylri+•••1•'• ` •:er� k . • i ' �; � • • <•' /N► ,yew[• :.•► - •,f , }. { JY • r ay,•.[♦ » N r ya[ +u :S`i . • � ' � . • [� n IN > •vY A 1 / • a • t a •, , ` / ;. •vi` .. • , . .. •.. •/ n y-'[dir•:. :'i ti • X. <.t a' r a ' a , [ .f i,. . �. '�' X : J;2r' . '. y/. "tc�va° "-,�'. " �r'� \ead PM'i�.,y r �: : k°..•:" j ..• S < ? Y. VA. t Ebr yity ("te ♦ a.w �.r[.r ♦ J • ' '.\ ''� J� `• ,. <Yg Y> ::.a .J.. :. ,• ,.. • .. "•• ♦ m > ,fir s• y >� t2 . j- This .. ' • .• .. • .. .z x$). . \ serial pltotit shows the fu ferns ind the IriterState e04-whfte B.w VON began aq�osa the road from the farm. A *Mend of the fwaly had a plans andAknowin � � they ap�pearod In 1971, juft a few g ngs was toms wanted to Yes before aonstructlon of Maplewood capturr an Image of the am It was them. -o - ..nee to* ear... U 1C.In u c Continued from front ( , Herbert took over ', - _ : • .. .: • ; •> . r the farm whets his father passed away in 1943 He marred Rose Auger, a secretary he met at the University Farm School thi `` E ♦ u school he attended after leaving North St. Paul High Sc grade • , r g hoot in tenth •' ' • � .... � Life on the farm •wa § peaceful •. �..;.,�,.. '-• ; :, - • .. ... �• � :; pea ful except for the occasional unusul e ave such as the ' nt; • tiifie of people becarrte stuck outside the•farm in a snowstorm. The driver could maneuver th bu s ' condition couldn't s in the "• �, ``' _ •;(' =' '~ t ions so.the passengers filed off the bus and found the' it way to the . ` On,entrups' doorstep. The' Bnientru p. home became a safe haven for the Y� �,_ �' %'`` The house,, and life . driver and pisse barns and outbuildings seen , � � - • In )947 the Bn�ien during ba the blizzard. , , • . • •• • ��. r, r K�:.� hero would . P hat ftttnous after appear :' Id be part of any ♦ ru farm became somew n % purchase of the current , r+t omagazmes as part of a national advertisement for the Greyhound Bus ;.. ` "�� P "�y. below, Ida and parry. Bill remembers seeing a trailer parked on the road outside the � • � house and a person taking pictures of the u thought very little of it . W illiam Brusntrup and their / farm but family pose on the h of s, P� at the time. The Bruengvps had no idea the bolo • • <. P SmPher was felting their former trams horse in pictures for a Greyhound ad. - • 4 •7 ' If The ad showed a picture of the farj ' With a to line that 'r " '< ',� � ?• 1910; the house In the photo . • Mink out farm's the beat rtahis t~+nwi l a , re4- r x, was rand two years Eater to r reyhound into town for tnua� like, we can adch a i construct the current house, ` my ic•lessons, MOM 's b CIU , M � ,. •. n'k, y � ..x. ar � '! G - �.Y s °w t [1 ••< ,. ° r .e * v .. _ • i � b � eetin CC Oran a ,.. Mtad pttts� �f•..•• R.M _ b • 1 ; a.,. , r 'l +. }•, 5. . ! 1 fir• .. . N r [. • ss♦.r� r •I. 1'r •'tier- I.. :'v«M •o ..: , , rw' •: • ••(� -'., •, t.. : .4_+ {j • 1+ • , H .. .a•.. •1 • M•.Ytia..a /••• .• +A r. i•.1 i.4U O.m. Mil j.(: .YS,KX►•►s �: r'11•wlL1..>Qx. 7!wl.- Y.IIF V.MY•.111w ►.:' '. . Y; :> r 'c. . v .." i ` ! ,•. „ y ... /.3•• t > j• . g > 1 �P C i • • - ": (•.. �•r. .�..�.,A.' � . •�.wr.. ....�.�rr.i:.w./• • �• �' M'. Iw�wr .M��. +w..•w�+•T.....•..w - ... ��;��.r,�w.y,M�,. ..',. - ,. : - .'- a .- ,.:r. . -• ., • '..!s •� y bulfdo�ed and made into By 1941 Herb and Ron had two children, Jan and Wili arm, VYilliank ` ' yet another Maplewood' in ' ,better known as "Bill, and Joan both attended the District 8 School for 1 hate to see the farm go," he said 1p a uiet voiah e. "B ' eight years (later known as Harmon Elemen changes. q u everything school their dad attended and their Y grandfather was the same Bill's paten Rose and ` 8 served on its School Board Herb, and his sister .loan have passed away, with August Radatz and A.P. _ ' • ( along 8 P. Wright) in the early 1900s: leaving him as the last living member of the Bruentrup clan to have '' •: *:` N In addition to their homework there were always chores to do on the, l)crienced a lifetime of memories on the farm• that living on the farm required tiring : `� � 4 Y , �' ,� � °` _'� - •'' 7 A farm. Bill admitted t e � labor, but •' :::'r:Y *•��,Y ; t 4 there also were times when it was a lot of fun. After graduation in 1959 Bill joined the Army Reserves for six Bitl remembers thrashing as months the highlight of his childhood on the farm and then attended St. Paul Vocational School to learn the shed- Every year the local farming families got to "thrash." They would metal trade' He got a job at' Preferred Sheet Metal and is in is go from farm to farm and bag year working there. Bill met his wife, Ra dell ' in 196 $ on h 35t1i . 8� pitch bundles and load up the hey y w 2 at the Withrow s wagons. Ballroom during a weekly Saturday night dance. The two we married ' The nei hbo late ' - g rs, including the Mogrens (who owned a truck farm), Fred three Y r in 1965. ; and Ernie The newt Radatz, the LaBathes, the .Rechows, the Handlos and the Croes ' YWeds moved to a hou se on Bellaire Avenue and beMa ry a out at " family. They'raised would help arianne, Joe and Ken in the area before p peak harvest times. Bruentrup recalls thrashing as moving to. being one of the few ways he• was able to make money as a youn bo , • Stillwater. Joan, Bill's sister, lived at the house with thei While the boys were g y d • . i r father until Herb y thrashing in the fields, the girls were in the ��•. Joan kitchen hosting a cooking contest. Bruen continued living on the farmstead up until her death in 1994 . trup joked that t'he philosophy oo •I�vo of Bill's children, Marianne and Joe, moved into the house short) • the farm was "work hard and eat well." after their aunt passed away: y The women made rolls and cookies for the 10 a.m. "lunch;" asnt until just this ear, after Joe moved out, that Bill and 'Ra delle lunch, beef, It w' .. _ � � Y y or decided to come back "home" to help:Marianne put o mashed potatoes, hot dish,'bread and pie for the noon "dinner," and : " t sandwiches for the 3 p.m. "snack." Joe moved within eight n he farmstead. snack The boys were usually done thrashing . g miles of the Bruentrup farmstead as did Ken, • by the supper time meal, when the families would dispense to their own his wife Carrie'and their daughter Kayleigh. The Bruentru have dee � ties Someone with ' farms to do chores. to the place they have all known as h ` e and P a strong. interest in the good old clays is Maplewood . qm lire intertwined with Historical Societ p reside n t Pete tt wasn't u � : Maplewood.s farming herita . ge. , R 4 rued but Y , Boul�y: He would love to see the farm : un til the early 60s that farms began "disappearin " arou preserved, said it's not a� easy as some people alight think, . a: g nd "The,probletri with having 8 buildiii as a museum's :' the Bruentrup farmstead. One of their' neighbors lost his :farm to liiterstate The farm holds many memories fot the Bruent ;Ian f :� 694. Herb sold his first few acres of land resent Every . I n, Past find Boulay said i upkeeing it," P ry summer about 70 me _ to pa city water and sewer. tubers of the extended family gather .it Whether or not the farm is is u to the assessments. to ] 964 he sold 1B0 acres to the.Mogrens, who eventually the farmstead for a family picnic. The little ones et a kick but o t �' the �„ P city' of Maplewood anti ; sold the land to.an attorney who later-s the land to'Seais• The same ' , farm and the annual parade around the block. The older f he old ' ,4- Maplewood community. ,Ultimately tie decision.is an the ' 1 's ones en o the . han - P'eOP attorney also bought the Radatz farm and sold it to a devclo r to build ?j : ambiance of being in a country settin in the'middle of a suburban ' • ; .q; ulay said•,, , : ' • Maplewood Mail. • '. ' • - - : • ' commercial district 8 Residen of nearby ,. y 4= oncordia Arms, 2030 East Lydia Ave., . senior — an idyllic setting they may have to f le away housing complex .to the east'tyf the farm v P Bill has resigned himself to the fact that the farm buildin s ma , be" `' in their minds as a memory of the ood old da , have mixed feelings about the • 2 g Y g Ys• future of the farm buildings, u Meryl Pinnow is passionate about the city preservi ,. We want to see it Y P Qg the farmstead. .. stay' as a historical site," she said " would , ` the city could-do that for Loretta Bader was "sic • , It w i be nice us • ' .: •:' 0 1 r - �N� N Y " thou of a d r . k at the " commercial business - - -- ea�eloPer tearing down the farm buildi . '. ngs and putting up yet another .. "1 don't like that idea," she said. "li will built brie „ t gin too much trsfc. }: f Gen Linda said that she wouldn't mind seein • , "family - Styled restaurant" " 8 ry store or next to Concordia Aries, but only if some sort of sound- barrier , was built to block out noise. •. , ,- One of the older residents at the r ` complex, 91 -year -old Erick Nelson ' was perhaps the most dismayed at the ' f 0 : • �: He is proud of the little lot y stead go.. ra P P seeing ttre farm p of land the Bruentrups allow him to use fo .< • tomato and . a flowet garden. Ed ck considers his open -space view of the farm from his apartment window as one of the ' best views at Concordia Arms " It s peaceful here now," he said in a somber to "And I don' think 0 e• t like to s ,�: �_< about losing m fr little garden." . t•• • p• ; price tag o $1.8 million ma seem a ' . y l it tle' to the average but qur�. rX.., the buy . ::» • �} . era$e b Bruentrup c�ammented that the c does . • „ � ilxd • . r: Y. • k z. � � • outbid the city not -need to h� tbi, eft ty :� w directly o developers to save the farm. Bill . UT 4 u' cal catch. a the Realtor about the I said' s talked with f possibility of concessions. Greyhound i »t� ton►„ -:-jet The council will decide or not to bu t the (a' ' - at the M : 1ffA r Awns.' mp'W,r elr/h, City Council meeting Y Oct. 12 g dependin on the reactio , ' Dad's Grasi�t „�.r. this issue. Anyone with g J! d o pblic has regarding I • , . comments or CO • ' Y .' \ , • . • h comme con cerns about the Bruentrup farm shodid ♦ contact City Manager Mike McGuire at 770 -4525 er Mike Ericson Assistant City ` ... Manage n at 770 -4526. FV- s ubmitted This photo of the farm part of a Greyhound bus ad from 1847, surprlaed the , It began running In -- they had no lose the photo had been taken unttll . . •' � i _ .,` d `(v 1• •,.1. ., . .1 ♦ .. ] ..' ♦. '• .•• �,� • `a •fit „ ' � r i �.' + .� ,,ti. � .. •. • '• • 7 1 BROOKLYN PARK HISTORICAL FARM 7997 CALENDAR I. Birthday-Pa rties - May 1 - October 31 with exception of September 1- 14.1997. II. Spr_ ing Tours - Thursday, May 1 through Friday, June 6 Farm closed Memorial Day, May 26 (Monday). .1110 Heritage Crafts and.Stitchery Tea Saturday, May 17, 2-4 p.m..."__ IV. Spring Classes A. Hardunger- Saturday, May 10, 9:30 a.m. -noon Be Beaded Paper Sachets - Saturday, June 14, 9:30 -11:30 a.m. 4/7/97 V. Family fun with Art at the Farm /Spring - Saturday, May 17, 11:30 a.m. -1:30 p.m. Parks and Recreation Department Program Vi Summer Tours - Monday, June 16 through Thursday, August 14 - Farm closed July 4 (Friday). VII. Summer Open House at the Farm (costumed guide present) Wednesdays and Sundays - Noon to 4:00 p.m. Wednesday, June 18 through Wednesday, August 13 with exception of Sunday. June 22 and Wednesday. July - NO OPEN HOUSE (Old Glory Day, Old MacDonald's Farm Camp). VIII. "Old -Glory Days "/rater Daze Community Band Concert Sunday, June 22 -1 -4 p.m. IX. Grand Parent's Picnic - Friday, June 27 - 10 a.m. - 1 p.m., Parks and Recreation Department Program. X. Old Mac Donald's Farm Camp - June 30, July 1 and 2 (Monday, Tuesday, Wednesday -10 a.m. - 1 p.m., 2 -4:30 p.m.) Parks and Recreation Department Program. XI. Family Fun with Art at the Farm / Summer Saturday, July 12 -11:30 a.m. -1:30 p.m. Saturday, August 16 -11:30 a.m. -1:30 p.m. Parks and Recreation Department Program XII. Turn -of- the - Century Pioneer Farm Camp Monday, August 25, 10 a.m. - 2 p.m. Tuesday, August 26, 4 p.m: Overnight Wednesday, August 27, until 9:15 a.m. Parks and Recreation Department Program XIII. Fall Tours - Tuesday, September 23 through Friday, October 31 XIV. Annual Fall Gathering of Volunteers - Friday, September 26 XV.. The Great Pumpkin Hunt - Thursday, October 16 and Friday, October 17 Parks and Recreation Department program. XVI. Halloween at the Haunted Historical Farm - Friday, October 24 and Saturday, October 25 - Parks and Recreation Department Program. , XViI. Fall and Winter Special Livinq History Events Sunday, September 21,1 -4 p.m. = Apple Cider Day Sunday, October 19,1 -4 p.m. -"Fall on the Farm" Sunday, November 16,1 -4 p.m. - "Thanksgiving Preparations" Saturday, December 6 & Sunday, December 7,1 -5 p.m. each day - "Old Fashioned Farm Christmas with Norwegian Traditions ". Fall classes and other Parks and Recreation fall programs yet to be added. 1:lpark&recVarm.96Xca1endar.97 Agenda. Item K 1 MEMORANDUM TO: City Manager FROM: Community Development Director SUBJECT: Residential Parking Issues DATE: October 5, 1998 INTRODUCTION Aotiox� by Council: Endorse - Xodlf i edL..�„�,r.,,.,,,,,,_,,,, Re jects Date Councilmember Koppen asked staff to provide a review of current ordinances and issues associated with the parking of vehicles in residential areas. Concerns have been voiced about the lack of ordinances the city has to deal with vehicles parked any where on residential lots. DISCUSSION The, current ordinance addresses junk vehicles, abandoned vehicles and parking in residential areas in the following manner: Junk vehicles Junk vehicle is defined in the ordinance as: "a motor vehicle, any trailer, marine craft, snowmobile, mobile home, pick -up camper top, and partially dismantled, which is used for sale of parts or as a source of repair or replacement parts for other vehicles, or which is kept for scrapping, dismantling, or salvage of any kind. A junk vehicle shall also be considered an abandoned vehicle for the purpose of this article. Inoperable condition: Inoperable condition means that the vehicle has no substantial potential use consistent with its usual function, and shall include a vehicle that: 1. Has a missing or defective part that is necessary for the normal operation of the vehicle; 2. is s tored o blocks, jacks or other supports; or 3. Does not have a current vehicle license. Abandoned vehicles Generally, abandoned vehicles are defined as those that are: 1. On public property in violation of either city ordinances or Minnesota Statutes; 2. On private property without the consent of the person in control of the property; 3. Disabled; 4. Not secure from entry; 5. Without license plates conspicuously displayed thereon; or 6. With license plates which have an expiration date more than 90 days prior to the date of inspection. The ordinance allows certain exemptions with respect to abandoned vehicles, two of which sometimes cause concern for neighbors. Vehicles that meet the following riteria are not g considered to be abandoned: 1. A vehicle screened from view of adjacent residences by landscaping or fencing or kept in an enclosed garage or storage building; and 2. A vehicle which is registered to the owner or occupant of the property and which is being kept for no longer than 30 days in a disabled condition and is kept secure I from entry, and provided that only one disabled vehicle may be kept on the property at any given time. The community development department receives many calls per year about junk vehicles or vehicles parked in yard areas off of driveways. Parkina in yards The current code does not address parking of vehicles on residential lots except as discussed above. The code is also silent on the number of vehicles permitted to be parked on lots outside of garages and accessory buildings. This issue seems to be One that the public is most concerned about. The primary complaint we receive and can do nothing about is cars parked in front yards instead of driveways. POSSIBLE SOLUTIONS This is an issue that is most difficult to regulate. There is a fine line between individual property rights .and visual blight. Many communities have struggled with this issue. There is obviously no right or wrong solution. If these ordinance are to be changed, they must be done carefully. Staff recommends three possible approaches for your consideration: 1. Limit parking of vehicles, trailers, recreational vehicles, etc. to driveways, buildings and side and rear yard areas. We may wish to consider screening requirements if stored in rear yards. 2. Require every motor vehicle or trailer that is parked outside of the garage or building to display license plates with current registration tabs. 3. Restrict the number of vehicles that may be parked on the side or rear yard of properties to two (2) and require that rear and side yard setbacks be maintained. Staff could allow temporary permits for additional short term parking or issue a conditional use permit for longer term storage needs. These approaches are relatively similar to the surrounding communities. City staff did a survey of several surrounding communities in July. (Please see the survey results on page four.) These are just a few ideas for your consideration. If the council decides to proceed with changes to the zoning code, it would be advisable to include a definition of motor vehicles and trailers, etc. RECOMMENDATION It is recommended that the city council review this information and direct staff to prepare specific code changes if deemed appropriate. If there is direction to make changes to any of the ordinances, staff would also review them with the planning commission for their input. 2 Off - Street, Parking Survey Results. July, 1998 Cottage Grove: Vehicles must be licensed and parked on an improved, dust free surface. Parking is allowed in the backyard as long as the vehicle is inoperable and screened from the public. Newport: All vehicles parked in the front yard shall be on concrete, blacktop, or similar durable hard surface free of dust. Residents may park in the backyard as long as not more than 25% of yard is utilized for parking (including driveway). North St. Paul: Licensed vehicles may park off- street in residential front yards as long as not more than half of front yard is covered. Residents may also fill up to half of backyard as well. Oakdale: Vehicles having a lawful capacity of nine (9) passengers or less and licensed must be parked on an improved, dust free surface. Residents allowed to park one recreational vehicle per lot as long as it is behind front setback line. If parked in backyard, it must be five (5) feet from any property line. Shoreview: Vehicles must be licensed and parked on a suitable driveway constructed of an impervious surface. Vehicles are not allowed to be parked in the backyard. Stillwater: All off- street parking shall be surfaced with ,a minimum of five inches of concrete, or one and a half inches of asphalt overlying four inches of base rock. Parking is not allowed in backyard. White Bear Lake: Vehicles must be licensed and parked on a suitable driveway constructed of concrete or blacktop. No parking is allowed in the backyard. Woodbury: Vehicles must be licensed and parked on a suitable driveway constructed of concrete or blacktop. Vehicles are not allowed to park in the backyard. 3 MEM 4 RANDW n 0 TO: Michael A. McGuire , Wir ' FROM: Bruce K. Anderson, DATE: October 5, 1998 SUBJECT: Open Space Policy INTRODUCTION Agenda Action by Council Endorse Modifie Rej eoted,,.,.._,..._._...._.._._.. The Maplewood City Council accepted the Open Space Land Management Plan in June 1997. The Land Management Plan has served as a guideline for staff regarding the restoration and future development of open space properties. Staff received a $20,000 grant to restore open space properties and we are currently in the process of removing non - native species, particularly buckthorn and Chinese elm, from the open space sites. Current open space policy does not specifically address the issue of non -open space uses adjacent to or on open space properties. BACKGROUND The city has received a request from Mr. Scott King, a resident at 1233 Frisbie Avenue, to access his property by utilizing the Frost and English open space property to construct an outdoor swimming pool. Staff has denied the request based on past Council action. The City Council has formally gone on record . to deny the use of open space property for the sale of produce at the Frost and English property. Staff also denied a request from the English Street contractor to store pipe and building materials on open space property. Staff has indicated - to Mr. King that it would not be permissible to drive across open space property to access the rear of his lot for the construction of a swimming pool. Mr. King has requested that Council reconsider staffs decision. Staff has attached a copy of the current Open Space Land Management Plan that speaks to private land and property adjacent to open space property. The current plan states that issues relating to open space parcels should be addressed on a case -by -case position. The plan further states that the city should take prompt action when open space property boundaries and transgressed by dumping, building or other harmful actions. Staffs position is that Mr. King could access his property off of Frisbie Avenue and that by permitting access to the open space parcels, we would set a precedent for future uses. RECOMMENDATION Staff recommends that the Open Space Land Management Plan be amended to not permit private access or usage of open space property for non -open space purposes unless requested and formally approved by the City Council. Mr. King could access his property off of Frisbie Avenue albeit creating a hardship as he would have to regrade his lot on a temporary basis to permit the access of dump trucks and concrete vehicles. Staff feels that the potential use of the open space property for personal and residential access would set a bad precedent and that in this particular case, there are alternative options that could be utilized. V _. _r - cs And Re8reation kdlopensp.mem Management Flan (Appendix C) and the 1995 Ecological Classification System Project for the . • City of Maplewood (available from Maplewood staff.) To' maintain or• restore the ecological quality of natural resource areas it - is incumbent on professionals and public officials from different orgations to communicate, and . plan effectively • : • with one another.. Therefore, the Park ..and Recreation Conm ssion, the Parks Department,. and the Technical Advisory Task Force will. work cooperatively with the Phalen Natural Resources Advisory committee, the Maplewood Planning' Comnaissiori, Ramsey County Parks Department, the Ramsey- Washington Metro watershed District staff, and appropriate Maplewood staff . to remove • - barriers to ecosystem - based. management of public lands that are • 'institutional in nature, such as • top -down decision processes, institutional competition, poor communication, and inadequate use. of • . _ available scientific, technological, -and legal information - (S locombe, • 1994.) - - Private Land. Any projects for development or redevelopment on lands. adjacent to -o n sp ace' property submitted to the City for review and approval • should • be scrutinized for impacts • .. P P Pent � acts on* P open space properties. Presently, no zoning regulations specifically apply to natural areas.' ' ' Restricting building or redevelopment on properties adjacent to -open space parcels is best handled ' on a case b case basis at the point of 'City project review. ' . Y .. P .. tY.p J ,.. The Parks and Recreation Department will work cooperatively with the Maplewood Department of Community Development and Planning to fallow several .steps, that effectively use • existing procedures and regulations and ilitegrate these steps with the 1995 Ecological r Classification System Project for the City of Maplewood. • These steps include: - = I. Develop a team approach to project review and incorporate - the recommendation's from the Phalen Comprehensive Natu Resources . Plan (1994) and the Ecological Class*ation 'System • Project and Management Recommendations for the City of Maplewood .(1995), 2.. Educate all staff involved in the project review process about natural processes* that affect the open space properties, .. • . . 3. • Complete environmental assessments and reviews of the project property and the related open _ Space property, 4.. City staff conduct annual. education programs in Maplewood neighs orhoods on natural resources and City plann%ng in order to help the public better understand the natural resources - goals of City government. These efforts should begin with progr ng about the value • of open . • space land and the role it plays in larger (watershed, regional; etc.) ecological .functioning: ' • 5. Hold semi-annual meetings for developers and City staff where discussions about the Ci 's ' 8 ty ty • involvement in natural resources preservation, regulations, and the needs of developers could be i discussed in a friendly, open, non - crisis atmosphere. - - - • - - . • 6.. Take prompt t action when open • s ace property boundaries are trans ssed b P P P gre. y dumping, . ,. . building, or other harmful actions. Work with neighbors to encourage harmonious management of adjacent lands. •. - • References Slocombe, S. 1994. implementing ecosystem -based management. • Bioscience, 43(9), pp. 612 -622. - OCT 82 '98 87:46AM ATT GIS October 2 1888 Scott Bing 12 33 Frisbie Ave Maplewood, Mn 551 Mike McG uire Csty of Maplewcbd 1810 County Road B Maplewood, Mn. '53109 P.I /i Mrs McGuire I would 8 : to ' s decision co ncern in g �. like y u . reconsider the staff g , vehicle access to the city property that is located behind our home. The swi=ing pool company, Foolside with Rob Anderson as their sales person, had made the request to your office last weep to drive on the property. The property in question is the undeveloped lane located between Frost and Friabie west of English, The request for vehicle access to the property, to construct a swirrL po ol in our yard, was denied. ?lease reconsidgr the decision as it appears to be the best way to access our yard. Regards Scott and Shirley Ming Work phone: 63.8-7098 Home phone: 771 -4869 CC: Bruce Anderson Perks & Recreation PROPERTY LINE MAP 4 N Agenda k 3 TO: FROM: DATE: Michael A. McGuire, City Bruce K. Anderson, Direc October 2, 1998 4'0tj013 bp COunC�.�, Endor fl � ReJ ectE Date `'- -.�... SUBJECT: Joint Powers Agreement between the City of Oakdale and the City of Maplewood INTRODUCTION The City of Oakdale has requested that the City of Maplewood program and administer the City of Oakdale's aquatics programs. The aquatics program administration would include the operation of the Skyview pool on Tuesdays and Wednesdays from 7 -9 p.m., Sundays from noon to 6 p.m., and Tanner's Beach during the summer months. The City of Maplewood's aquatics staff would recruit, hire, train and supervise all aquatics staff as per the enclosed agreement. The city would receive an annual fee of $12,500 which would be reviewed annually for program administration. BACKGROUND The City of Oakdale has been managing the Tanner's Beach facility for a number of years and coordinating the Skyview pool program for the past two years. Oakdale has experienced difficulty in recruiting and training staff and consequently, their lesson program and open swim participation has decreased substantially. The Maplewood Parks and Recreation Department has an extremely strong aquatics program under the direction of Linda Crosson. In addition to Linda's full -time position, there are two regular part-time aquatics program representatives who coordinate and assist in the day -to- day pool operations. The advantages to the City of Maplewood in coordinating Oakdale's aquatics program are as follows: 1. Skyview Middle School will provide a better, more central location to serve our southern Maplewood residents. 2. The M.C.C. pool is used almost exclusively for open swim with the exception of Saturday mornings and some minor evening lessons. The additio of Skyview pool provides us an additional teaching station and provides us an opportunity to expand Our very popular swimming lesson program. MEMORANDUM Joint Powers Agreement Page 2 October 2, 1998 3. Skyview pool allows us to expand into diving lessons as it has a diving facility. 4. The City of Maplewood currently does not administer a beach program. Tanner's Beach is located just one block east of the Maplewood border and currently serves a number of Maplewood residents. In addition to providing expanded leisure opportunities, we would have additional programming potential such as scuba diving, wind surfing, canoeing, kayaking and other beach -front related activities. 5. Tanner's Beach also provides us a positive outlet for our guard staff in the summer. Recruiting and training guards is a constant challenge to the Parks and Recreation Department. By having an additional resource to give our year -round staff more hours in the summer, we feel we would be able to maintain a stronger aquatics program. 6. The proposed program will be managed with our existing staff and will cause minor management disruptions. 7. The reality is that over 90 percent of the Oakdale aquatic staff is already working for the City of Maplewood and we are experiencing scheduling conflicts between the two communities. By administering the Oakdale program we will increase coordination and reduce staffing problems. Staff believes that there is some advantage for one aquatics coordinator on a school district wide basis. We've had preliminary discussion with the school district and the time may come when the City of Maplewood may coordinate all aquatics programs on a school district wide basis. This issue has only been discussed at staff level and would be brought back to the Council for further consideration. RECOMMENDATION Staff recommends that the City Council authorize staff to enter into a joint powers agreement between the City of Oakdale and the City of Maplewood for a one -year period to be reviewed June 1, 1999, as per the enclosed aquatic proposal outline. kftakdale. mem 1. This agreement, made and entered into on the day and year hereinafter set forth by the City of Maplewood / Maplewood Community Center ( "MCC ") and the City of Oakdale ( "Oakdale ") both of which are governmental subdivisions of the State of Minnesota. PURPOSE 2. Oakdale is desirous of having the MCC hire, train, and manage all personnel to work at Skyview pool Tuesdays and Wednesdays during the hours of 7:00 p.m. - 9:00 p.m., Sundays 12:00 -6:00 p.m. and Tanners beach, September through August. Now, therefore in consideration of the mutual undertakings here in expressed, the City of Oakdale and the City of Maplewood agree as follows: 3. The MCC shall provide the following services: A. Determine the hours of operations for's Tanner beach and beach programs based on Oakdale recommendations. In the event of poor weather conditions the MCC will be responsible for the decision of closing the beach and or canceling programs. B. Responsible for developing Oakdale's aquatics program schedule. MCC will submit program information to Oakdale before publication. C. Responsible for recruiting, interviewing and recommending hiring, training and critiquing all aquatic staff. Aquatic staff shall consists of Lifeguards, Swim Instructors, Swim Aides and Concession Attendants if applicable. Oakdale will hire, evaluate, discipline and terminate employees in accordance with Oakdale's policies. D. Responsible for monitoring Aquatic Staff certification to be sure that all certifications remain current. Expired certifications will result in being released from duties. In the event of an expired certification the MCC staff will recommend removal of the person, fill their shift with appropriate staff and make every attempt to renew the individuals certification in order to return to work as soon as possible. E. Responsible for administering water examinations for all lifeguards. F. Responsible for conducting a minimum of 4 in services training sessions held each year. In services consist of both in and out of water training sessions. Attendance at these in services training sessions will be mandatory. Lifeguarding, teaching or swimming skills will be evaluated at the "in - water" in services, and information vital to the success of the aquatic program will be given at "dry- land" in services G. Responsible for reviewing and visiting the Oakdale sites a minimum of once a week, September - May and three times a week during the months of June through August, to critique and advise staff and operations and to gather input from participants. There will be an Aquatic Program Representative or Head Instructor available on site for the first day of every swim lesson session to oversee operations. H. Responsible for critiquing staff by either conducting an "On the Job Evaluations" for lifeguards or critiquing a class for swim instructors and aides. All critiques will be forwarded to Oakdale for consideration in Oakdale's performance review process and /or for discipline purposes. I. Responsible for following all policies and procedures as authorized providers of the St Paul Chapter of the American Red Cross. J. Responsible for all course records and any other information required by the Red Cross St. Paul Chapter. K. Responsible for setting all class schedules and program fees. L. Responsible for periodically reviewing enrollment and making any decisions relating to the class status. M. Responsible for overseeing the daily upkeep of the aquatic facilities and communicating all maintenance needs immediately to Oakdale. 4. The City of Oakdale shall provide the following services: A. Responsible for supplying MCC with program brochure time line dates for a one year period. B. Responsible for providing pool or beach uses to conduct staff trainings. C. Responsible for hiring, supervising, evaluating, disciplining and terminating employees and notifying M.C.C. of any staffing changes. D. Employees working at Skyview or Tanners beach will be employed by the City of Oakdale and must follow all Oakdale personnel policies. Employees must meet the minimum requirements to work in the appropriate position. Lifeguard - current certification in Red Cross Lifeguard Training. - current certification in C.P.R. for the Professional Rescuer Swim Instructor - current certification in Red Cross water Safety Instructor - current certification in C.P.R. and First Aid. - authorized instructor in the St. Paul Red Cross Chapter Swim aides - current certification in Red Cross water Safety Aide. 2 E. Responsible for complying with the following standards related to the swim lessons program. 1. At no time should any class or part of a class be unattended. 2. A lifeguard must be on duty during and between all classes and programs. 3. The maximum instructor to child ratio should be as follows Parent child classes 1:10 Preschool classes 1:6 Youth classes 1:10 Adult Classes 1:6 F. Responsible for following all policies and procedures as authorized providers of the American Red Cross. G. Responsible for advertising aquatic programs. H. Responsible for all swim lesson and aquatic program registrations. Oakdale will allow Maplewood residents to register at the resident rate, as Maplewood will allow Oakdale residents to enroll at resident rate. I. Responsible for supplying the MCC staff with class lists one week prior to the start of class. Communicating to participants when there are changes to their classes. (For example, classes are canceled due to low enrollment, or the pool is closed due to mechanical problems.) I Responsible for maintenance of the pools, locker room and beach. K. Responsible for issuing all paychecks and related payroll issues with the time sheets to be approved on a bi- monthly basis by the MCC Aquatic Program Representative. L. Oakdale will be responsible for complying with applicable state and federal laws pertaining to the employment relationship with these Oakdale city employees. 5. The City of Oakdale hereby agrees to provide the City of Maplewood with an annual administrative fee of $12,500 payable quarterly in payments of $3,125 each. The City of Oakdale will retain all registration fees for swimming and aquatic programs, as well as any concession revenues from Tanner's Beach. 6. The City of Maplewood and City of Oakdale mutually agree to indemnify and hold each other harmless for all occurrences relating to coordination, supervision, management, instruction, guarding, and all other relevant issues relating to coordination of a comprehensive aquatics program. Furthermore, the City of Maplewood and Cit y of Oakdale will list each other as coinsured for all pool and beach related activities. The insurance agreements must be reviewed and approved by the respective city attorneys y and city managers from both the City of Oakdale and City of Maplewood. oakdale.frm Oakdale Aquari c 'Proposal Submitted bv the Jf4aplewood Community Center Oakdale Aquatic Proposal Maplewood Community Center proposes to program and administer City of Oakdale's Aquatic i q programs. This would include the operations of Skyview pool Tuesdays and Wednesdays 7:00 - 9:00 p.m., Sundays 12:00 -6:00 p.m. and Tanners beach, September through August. The Maplewood Community Center will be responsible for the determining the hours of operations for Tanner beach and beach programs based on Oakdale recommendations. In the event of poor weather conditions the Maplewood Community Center will be responsible for the decision of closing the beach and or canceling programs. The Maplewood Community enter will work Y with the City of Oakdale in program development. Maplewood will submit ro ram information p g to Oakdale before the story idea deadline. The Oakdale will supply Maplewood with date for a one year period. The Maplewood Community Center will be responsible for recruiting, interviewing, recommending hire, training staff and overseeing operations. The Maplewood Community Center (MCC) agrees to recruit, train and critique all aquatic staff. Aquat • q q ic staff shall consists of Lifeguards, Swim Instructors, Swim Aides and Concession Attendants if applicable. Employees will be City of Oakdale employees. Hiring The minimum requirements for staff. 1. All lifeguards hired must hold a current certification in American Red Cross Lifeguard Training. 2. Swim instructors must be certified in American Red Cross Water Safety Instructor, C.P.R. and First Aid. 3. Swim aides must be certified in American Red Cross Water Safety Aide. 4. The MCC will monitor Aquatic Staff certification to be sure that all certifications remain current. 5. All aquatic staff is required to maintain current certifications. Expired certifications will result in being released from duties. 6. In the event of an expired certification the MCC will remove the person, fill their shift with appropriate staff and make every attempt to renew the individuals certification in order to return to work as soon as possible. 7. The MCC will give all lifeguards the Coopers Swim Test (Exhibit A) at the start of their employment and periodically throughout the year at mandatory in service trainings. 8. Lifeguards not achieving "Good" standards according to the Coopers Test will need to attend additional training sessions to improve their swimming. Any concerns regarding an employee working at one of these Oakdale facilities will be relayed Y by MCC Recreation Program Coordinator to Oakdale staff. Training The MCC will conduct a minimum of four inservices held during the year. Inservices consist of both in and out of water training sessions. - Attendance at these inservices is mandatory. Lifeguarding, teaching or swimming skills will be evaluated at the "in - water" inservices, and information vital to the success of the aquatic program will be given at "dry- land" inservices. When new instructors not familiar with the program of recently certified begin working, the MCC will make every attempt to match up all newly certified water safety instructor with an experienced water safety instructor to help ensure a solid quality program. Overseeing Operations MCC staff will visit the Oakdale sites a minimum of once a week, September - May and three times a week during the months of June through August, to oversee operations, critique and advise staff and talk with participants. There will be an Aquatic Program Representative or Head Instructor available on site for the first day of every swim lesson session. The MCC will critique staff by either conducting an "On the Job Evaluations" for lifeguards or critiquing a class for swim instructors and aides. These evaluations are done periodically throughout the year without previous warning to the staff being evaluated. The skills evaluated in an "On the Job Evaluation" (Exhibit B) may be guarding technique, CPR skills, first aid skills, and prevention of accidents. Some of the skill evaluated in Class Evaluations are teaching technique, class structure, class flow and enthusiasm (Exhibit Q. After critiquing a class, the Aquatic Program Representative or Recreation Program Coordinator will meet with the staff individually and discuss any advice or comments that they have to improve life guarding or teaching techniques. All employees will be evaluated for their performance formally on a regular basis by the City of Oakdale. Employees will also be critiqued on a less formal basis every six months. This will be set up with the Maplewood Community Center Recreation Program Coordinator. Aquatic Standards The MCC agrees to comply with the following standards related to swim lessons. 1. At no time should any class or part of a class be unattended. 2. A lifeguard must be on duty during and between all classes and programs. 3. The maximum instructor to child ratio should be as follows Parent child classes 1:10 Preschool classes 1:6 Youth classes 1:10 Adult Classes 1:6 4. All instructors must hold a current certification in WSI, CPR and First Aid. The MCC will follow all policies and procedures as authorized providers of the American Red Cross. The MCC will be responsible for all course records and any other information required by the Red Cross St. Paul Chapter 2 Individual Evaluation / Assessment Before the last day of lessons, all instructors will fill out an evaluation sheet for each individual child in their class. On the last day, the evaluation form will be given to each parent or child as an indicator of what skills they are proficient at, and which skills require additional practice. Also on the last day of lessons, instructors will hand out evaluations to be filled out by the parents of each child in their class. Evaluation will be compiled and a copy of the summary (Exhibit D) will be distributed to the swim lesson staff, Oakdale Recreation Specialist, MCC Recreation Program Coordinator, and Maplewood Park and Recreation Director. Marketing and Promoting Advertising is the primary responsibility of the City of Oakdale. The MCC will promote the Oakdale program through the Maplewood In Motion (city's program brochure) and Center of Attention (community center program brochure) . Registration The City of Oakdale has sole responsibility for swim lesson registrations. The City of Oakdale will allow Maplewood residents to register at the resident rate, as Maplewood will allow Oakdale residents to enroll at resident rate. Program fees will be set up by the MCC. The City of Oakdale is responsible for supplying the MCC staff with class lists one week prior to the start of class. The MCC will periodically review enrollment and make any decisions relating to the class status. The City Oakdale will communicate to participants when there are changes to their classes. For example, classes are canceled due to low enrollment, or the pool is closed due to mechanical problems. Class Schedule The MCC will set up all class schedules and fees. Attached (Exhibit E) is a copy of the possible classes the MCC may offer throughout the year. MCC will supply Oakdale with all pertinent course information for publication in the Oakdale brochure. Maintenance Maintenance of the pools, locker room and beach is the sole responsibility of the City of Oakdale. The MCC will assist in the daily upkeep of the aquatic facilities and will communicate all maintenance needs immediately to Oakdale. Insurance The City of Maplewood and City of Oakdale mutually agree to indemnify and hold each other harmless for all occurrences relating to coordination, supervision, management, instruction, guarding, and all other relevant issues relating to coordination of a comprehensive aquatics program. Furthermore, the City of Maplewood and City of Oakdale will list each other as coinsured for all pool and beach related activities. The insurance agreements must be reviewed and approved by the respective city attorneys and city managers from both the City of Oakdale and City of Maplewood. 3 Compensation The City of Oakdale hereby agrees to provide the City of Maplewood with an annual administrative fee of $12,500 payable quarterly in payments of $3,125 each. 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'awl • a•. ... , •!.:•CGS,`•'• •• ►' .( ,. :�• ; :pt _ 't ... .> >. .i�.t... s�aa Lr.t :31..• if . - :r •ee i - • \• t, 'Jr :, . ,.)• 4l: t , \.i• •... L }'•: I •:• 4 i:.' 1• 2 9 150-199 :_ . 2 00 -P 299 50 4 :,. o �9 250 349 �:; 400 -499�� :r.: � �romen •° t• G FZ00"699" i' I � w � 4 :r �: 4 .� 400 -449 350 49 300 �� :..500 599 t 450 5 9' r. t t�t a � r • ..= :�: , _ =�' �� ;�z:•. ti : }>:? s� ,. :. :`• 'e�` } �4' �'.1:: • ".l ° � ,i ' .ii .1;)• ••." .i ''� •1� :r .t' .. .. • ' .t' 't .•' �• '')�..:� r }'.' i'.. i •hr� i '� j �: •! �:r1a a.:•t• t.. ' l: f: ^a a` . t:�.�. ' j:.'•a : .t '�' •'!• ' 1 r • V i i i i ?3' •}• :.4.,�'.�l' -f'� . {y���• '. 449 #: a�. 300 399 250 349 200 ! ^ 299 wamen 500 599 400 499 , ;: 350 ..�. :� :t .. •f I •. (4�'.1,� ''Y .t.\ ! ,• • .: .yl t'' S.� , .. /�i,�••,,• Ta. ��Y�. • « !; .. i. i •:t' - • f �. ' t ,•„' r� .t.ii• .i•• . :•:_::'(::. 0-7 550 649 500 -599 450 -549 400 -499 Iva' Good ( men 7099 t 49 99 _ ' :,`� 350 -449 300 -399 w men 600 fi99 . j 500 -599 450 -5 . . 400 - V>600 , Excellent (men) >800 >700 >550 >500 ( women). . ' ' >700 >600 �: `' >550 >500 >450 >400 ' < Means less than; > means more than. Frnm (`nnnPr KH ThP APrnhic Propram for Total Well - being, New York, 1982, Bantam Books. Exhibit B ON THE JOB EVALUATION Employee's name Evaluator's name First aid CPR/Rescue breathing Guarding technique Prevention of accidents Time and scene during evaluation Station that guard was evaluated at: Bottom of slide Deep end of pool Top of slide Shallow of pool Roving Overall score: 1 2 3 4 5 6 7 8 9 14 Poor Excellent Comments Improvements for next time: Exhibit C Name - Class 6411%41 lli�111 I 11 � i � I xlll� KIN ORIEW LRYU&N-BY41 MAO Owl z Date Evaluator I. Instructor's overall appearance and ability Appropriate attire Teaching technique i II. Class Structure Promptness Availability before and after class Efficient use of time Class flow /sequence Use of equipment Use of space Appropriate level of lesson Provided individual attention/ feedback Allowed time for practice and / or games III. Instructor's Enthusiasm Energy level Personal enjoyment Creativity Atmosphere friendly and comfortable Motivational techniques Smile Comments N. Instructor's Ability to Teach Clarity of instructions Voice projection - Eye contact Ability to correct students in a non - threatening manner Explanation of proper skills and techniques V. Instructor Attributes Attitude Availability /approachability Dependability Commitment Knowledge of subject manner Summary Exhibit D Summer 1998 Saturday Mornings Evening Classes Program Evaluations Evaluations turned in: 109 Instructors: Jenni Westberg, Laura Sackmann, Nick Goplen, Jessica Powers, Carin Roan, Jenny Chapman, Becky Heinn, Katie Taylor, Olaf Siverson, Heather Tibodeau, Jessica Morehead,, and Julie Anderson. Aides: Katie Bitner,, Leah Holmgren, Joanne Warman 1. How would you rate the following program components? Additional Comments: ► Supervision is Good! ► I appreciated that there were 2 instructors the majority of the time. Derek received more individual attention this way. ► Very Good - Thank you ► Jenny is a great instructor! ► Jackson enjoyed Laura and Leah quite a bit. They seemed to understand just how much energy a 3 year old boy has! Excellent Good Fair Poor NA Instructor 83 25 0 0 0 Facility 77 25 6 0 0 Program Content 73 36 0 0 0 Program Publicity 45 41 19 2 2 Additional Comments: ► Supervision is Good! ► I appreciated that there were 2 instructors the majority of the time. Derek received more individual attention this way. ► Very Good - Thank you ► Jenny is a great instructor! ► Jackson enjoyed Laura and Leah quite a bit. They seemed to understand just how much energy a 3 year old boy has! ► My husband operates a swimming pool company he said the pool is not chlorinated properly. ► Also to be commended are the lifeguards. They have handled some difficult situations very professionally. It appears that it can be a thankless job at times but they continue to do an outstanding job. _ ► A lot of personal attention with each child. Teachers are very positive. ► Nick was an enthusiastic instructor. John couldn't wait to come to class. ► There were too many kids swimming around and splashing in open swim while the class was going on. ► It would be nice if the class could be some how separated from the open swimmers because they tend to disrupt the class. Jenny was great with the kids and make the learning fun. ► With the water toys going it is very loud and would be nice if we could hear class better. ► Instructors showed swimming can be goofy and fun - one day too goofy. More publicity would/could mean my child would not get a spot in class. This would be bad. ► The pool was a little crowded on two of the class dates. I felt that all the noise and activity made learning difficult on those days. ► Jenny is a top notch instructor. You can tell she enjoys teaching and has great repore with family and children. ► Really appreciate Jenny's approach with the kids - calm, professional and warn! ► Jessica is an excellent instructor - Jenna really looked forward to coming to class each session. Jenna has been very fortunate to have Jessica for a teacher these past two levels. ► Laura is truly an excellent instructor. She is pleasant, very descriptive and illustrates that helps in the becoming progress. ► I liked that there were two instructors for Matt's class - they all got a lot of individual attention. They really helped him a lot. ► Laura was very attentive and by the end of the first class Jacob was very trusting. ► Jenny was excellent with my son and very patient. He enjoyed her very much and has come a long way in overcoming his fear of getting water in his eyes. Her "hi Ns" are great for kids! She's excellent! I hope she teaches his next class! ► Jenny was excellent and had fun ideas to get the kids going - I really liked her a lot and so did Jack! 0. Jenny showed a lot of spirit and encouragement to the class. Did the program live up to your expectations? Yes -105 - No -0 Please Explain: ► Eliminated child's fear of water. ► We wanted our child to get familiar with the water and not be scared. At the beginning of lessons, he didn't quite like the water, but last 3 -4 times he started to reallv eniov and nlav with the water. ► My daughter enjoys the class and her swimming has improved. ► Best program we've been in so far. ► But would like to see more in the water interaction between instructor and students i.e. showing kids how to do .stokes. ► I learned a lot of new things and it was really fun. ► Great ratio of kids to teacher. ► It taught me everything I needed to know. ► My son had fun while learning and building confidence in the water. ► _ She does a great job with the kids. ► Mary's confidence the water has improved incredibly! ► She has become so independent! ► Small group, instructor in water helping to teach technique, positive attitude. q ► Brian became very comfortable in the water. ► My kids are not scared to go in water and they want to learn more. ► ► ► Exposure to water. Basic instructions for introducing water to youn g children. Kelsey learned a lot and enjoyed it. My daughter has improved tremendously. My child continued to learn how to "swim and improved. My child continued to learn and swim with good instruction. Derek really progressed this year and practices what he has learned outside of the class. Well prepared - Good instructional course - good attention with all students excellent. We wanted Jackson to become more confident." We feel this was accomplished. I didn't expect my son to enjoy the lessons and swimming as well as he did. The instructors display a lot of patience and appear to reall y care that the children are learning. Yes, Jenna has learned a lot in her last two classes. She looks forward to classes in the future. Kudos to the lifeguards - they have been doing a great job! Yes! Emily has really progressed well in hers ng. Learned sidestroke; back crawl; floats. It has built-up Nicole's confidence even more than we expected. She'is so proud of her p p self! We have had Jenny before and she was excellent then and is now as an instructor. Thanks! Very nice instructors - my child learned everything I was hoping he would at this level - p g look forward to our next session. He enjoyed it very much, wanted to do lessons again and that's the most important thin ' p g tom e right now at Jacks age. Jenni is knowledgeable about the strokes and able to convey them in a fun manner. 3.- Please tell us what you thought of the course 4. If you have suggestions or comments, lease write them below. w . ► I would prefer an evening time at 6:00 p.m. It would be nice to have some feedback from the instructor maybe half -way through the course giving progress so we can encourage Nicole or work with her on ' things she is having trouble with. The instructors throughout our children's classes have been excellent. Jessica was no exception. Any child who is fortunate enough to have her in the future will learn a lot from her. Thank you! Thank you, Bryan really enjoyed to class. The instructors were extremely nice and helped m child overcome ' ► Thanks! P Y e her anxieties. 4 Strongly Agree 1 77 Agree Not Disagree sure Strongly NA Disagree 0 0 0 1 p 2 0 1 0 0 p 2 2 p 0 The instructor was well prepared. 30 0 0 The instructor gave my child individual attention. 70 33 1 1 F hild learned what I expected her to learn. 63 37 5 0 hild enjoyed the course. 82 25 0 0 I would recommend this course to a friend. 80 26 1 0 There was enough time to practice? 48 43 9 6 There was enough space available? 46 42 7 11 There was enough equipment for 1 everyone? 69 35 1 10 10 0 3 The equipment was in good 169 condition? 37 1 6 0 p Our programs were offered at a convenient time. 64 34 0 0 4. If you have suggestions or comments, lease write them below. w . ► I would prefer an evening time at 6:00 p.m. It would be nice to have some feedback from the instructor maybe half -way through the course giving progress so we can encourage Nicole or work with her on ' things she is having trouble with. The instructors throughout our children's classes have been excellent. Jessica was no exception. Any child who is fortunate enough to have her in the future will learn a lot from her. Thank you! Thank you, Bryan really enjoyed to class. The instructors were extremely nice and helped m child overcome ' ► Thanks! P Y e her anxieties. 4 ► Look forward to Jacob swimming again this fall - He enjoys the water and program, also instructors very well. Thank you! ► Keep class sizes small! ► I think it was a great idea to have 2 instructors especially with - the younger kids. ► The only drawback I see with the program in the limited space- if there were a good way to block off an area that would be great. I am very impressed with the instructors. ► Sometimes the pool gets a little crowded. It seems quite hectic when lessons are going on and open swim at the same time. The lessons get crowded out by swimmers in lesson "territory". Would like to see a designated area for when swimming lessons are going on. ► I would like to see advanced registration for current participants. ► How about Monday and Wednesday or Tuesday ant Thursday classes in Mornin g for 4 weeks instead of 8 classes Monday - Thursday for 2 weeks. This is too much for preschoolers! I wish there were Tuesday morning classes this fall for preschoolers. I wish the water slide was open mornings for preschoolers because most nap in the afternoons! ► Better if offer at least two of a level at times like the lower level were. ► Great job!! ► Better than the YMCA! ► This program was very good. Previously we were at the YMCA and I liked the MCC program much better! ► More swimming less play (structured). ► Instructors were very patient. ► There was one disruptive child in the class who took up too much of the instructors' time. My child received less time because of her. I thought the parent should have been told to straighten her out or have her removed from the class. ► My day care providers brought Dylan to the class but I am very happy with the reports on Dylan - he went swimming Saturday in a pool and did a great job and had fun. ► I think the child should be able to swim awhile after, without paying the extra fee. ► I feel the children in Level 3 need more help in water with the teacher to help them individually with strokes, kicking etc. ► If possible it would be nice to have the lessons take place in two lanes. Often the kids would run into each other when faster swimmers would overtake the slower swimmers. When the kids are going up and back at the same time there isn't much room to maneuver. However, these classes were much better than prior classes where the lesson lanes also were being used by recreational swimmers. ► Pool should be cleared for swimming lessons - too much commotion. Parents should not have to pay for kids swimming during sibling class. ► Most of the time there are people swimming, splashing, throwing , right next to the class which is a distraction and can be dangerous. I wish the class could be separated from the public in a roped off area. ► Chlorine is very strong - almost unbearable. Classes were much larger than the last ones my son took here. Great instructors! ► The exercise program in too loud! 5 ® I'd recommend sectioning an area for those taking swimming lessons to be apart form recreational swimmers - to avoid any accidents. ► A lot of kids slipped while walking into the kids pool on the green tiles. Should be fixed! ► Open swing people were in the way of the lessons a lot and balls were interfering. ► Children in swimming lessons should be separated from open swimming. I noticed constant interference with balls splashing, children getting n the way- . y ► we think the kids should be able to stay after and swim without extra fee. ► My kids sat in the shallow pool about 5 minutes prior to class and were asked out - would be nice if they could sit there for a few minutes while waiting. ► The space was very crowded - a baby /parent class was going on at the same time and there was not enough room for the kids to learn. The parent /baby class was huge and probably should have been scheduled at a time by itself or with only one more class in the pool. ► It was a great class, but at times hard to hear. A lot of fun classes going on at the same time. Did not however take away frbm the class. Excellent. ► Jenni did a nice job - very encouraging attitude with the kids. ► Shannon enjoyed both Nick and his assistant. She loved coming to the lessons. ► i Liked jumping into the pool -and didn't like doing front floats, because didn't like putting _ p g face in the water. ► Laura was an excellent instructor. She was friendly, helpful and p atient. ► Laura is a great teacher. ► I found the family locker room to be quite dirty, on one occasion there was some feces on the floor of the bathroom. I would suggest cleaning the floor more often. ► Excellent Instructor - Very Enthusiastic! I love being able to register over the phone! Very convenient! ► The instructors were wonderful. There were times we stayed for open swimmin g and it wed me how cheerful and excellent Nick was with the little ones. I believe it is a gift to be able to work with small kids (so many and so long!!!) I've already recommended the ogram to others! G Exhibit E Maplewood Community Center Aquatic C Parent/Child - Age 9 -36 months Our certified instructor facilitates a positive, non threatening environment where children and adults can participate together. Children will be exposed to basic water adjustment and safety skills. Adults will learn important safety skills for working with children in and around the water. Safety, fun and water adjustment are the primary goals of this class. Level 4 - Stroke Developnieilt Swimmers with Level 3 or e quivalent skills will focus on refining their stroke with atteWion to detail. The breaststroke and sidestroke Iv. i 11 be introduced. Level 5 - Stroke Ref nemen ( Refine coordination and inn,p,vved endurance are key emphasis at this level. Butterfly and surface dives are introduced. Preschool 1 -Age 3 -6 years old This is an entry level class for children without their parents. Participants need to be 3 years old at the start of class. This class is for the child who is uncomfortable in the water and will not put his / her face in the water. Preschool 2 - Age 3 -6 years old This class is designed for the child who is able to put his- / her face in the water, but have not mastered floating by themselves. Preschool 3 - Age 3-6 years old level is for the child with a high level of comfort and confidence in and around the water. Children should perform basic skills such as floating and swimming independently. *Levels 1- 7 are American Red Cross Courses. Level 1- Water Exploration This is an entry level class for children ages 6 and older. No previous experience or skills are necessary for this class. Children will build a sound foundation of water adjustment, safety and skill. Skills will include floating and gliding on front and back and alternation arm movements for a combined - stroke. Level 2- Primary Skills For children who have successfully completed either Level 1 , Preschool 3 or possess the equivalent skills for level 1. Swimmers in this level will build upon the basic skills expanding on the fundamentals of locomotion and safety. Rhythmic breathing, front crawl and back crawl are introduced. Level 3 - Stroke Readiness This class emphasizes endurance and improving stroke proficiency. Swimmers who have completed Level 2 or have equivalent skills will be introduced to the elementary backstroke and to treading water, as well as continuing to improve in their front and back crawl strokes. Level 6 - Skill Proficiency Swimmers will strive to switu with great power, efficiency and ease for improvod endurance over. greater distances. Level 7 - Advanced Skills Long term fitness habits though endurance swimming, along with perfecting stroke luohnique are the goals for this level. Intro to Competitive Swimming This class is designed for those swimmers who have complete Level 5 or have equivalent skills. Swimmers will learn the basic elements of competitive s Skills taught include stream 11 , 1100 flip turns, competitive strokes, and training techniquON Synchronized Swimming Have you ever watched Oly»>i)ic synchronized swimming and wonder how 1.110y are able to do those moves? Come to the MCC au41 learn the basics about synchronized swimming front jin experienced instructor. To participate we ask that yoll be able to swim a length of the pool. Be ready to learn some amazing swimming skills. Teen Swimmers 1 Beginning swim level for t ages twelve and older with little or no swimuli"S ability. Participants will learn Level 1 & 2 swimming skills with others their same age. Teen Swimmers 2 Intermediate swim level for toouagers ages twelve and older with some ability. Pardoipants need to be able to swim both front and back crawl. Participants will learn Level 3 & 4 swimming skills with others their same age. Adults Adult lessons offer the opporitjuity to participate with other adults in a non- threate niiig environment. We accommodate all abilities from non swimmers to the tri- athletes. This class is tailored 14) the individual in every class. Private Lessons Do you have a special need or would like personalized one to one attention that you may not get in group swimming lessons? We can accommodate your needs! All lessons are 30 minutes long. Lifeguard Training The lifeguard training is a class offered through the Maplewood Community Center to teach, train, and certify perspective candidates to be lifeguards. If you are interested in a job that provides good pay, builds self esteem, and teaches lifesaving skills then this class is for you. With the successful completion of this class you will be certified to lifeguard at any pool. If anyone is interested in guarding at a beach, there will be an additional class at the end of the Lifeguarding class to certify lifeguards as waterfront lifeguards. Prerequisites: You must be 15 years old by the last day of class. You must be able to swim 500 yards continuously using 3 different strokes, retrieve a 10 lb. object that is 7 feet deep, and tread water for two minutes without using your arms. Lifeguard Training Review Course Currently certified Lifeguards may register for this abbreviated version of the Lifeguard Training Course. This course will recertify you in Lifeguard Training and First Aid, and CPR for the Professional Rescuer. Jr. Lifeguarding Junior Lifeguarding is an opportunity for youth, ages 12- 15, to learn about the responsibilities and duties of a lifeguard. This class is intended for individuals that are interested in becoming a lifeguard or want to learn some of the aspects of being on a lifeguard team. This is an excellent opportunity to understand hove lifeguards view certain situations, and how they perform their daily tasks. This course will consist of reading, lectures, training on the use of pool equipment and Lifeguarding techniques, tours of the MCC pool area and other facilities. Participants will learn team building, leadership, and volunteer skills, as well as how to apply for jobs. A tour of another facility will be arranged, and a Junior Lifeguarding t -shirt will be given to all participants. Volunteer opportunities will be available to all participants, and paid opportunities are available for those who are 15 years old. Water Safety Aide Course Would you like to learn to assist teaching swimming lessons? This Red Cross Course will teach you how to assist a Water Safety Instructor in preparing and teaching swimming lessons. The prerequisites are that you must be 10 years or alder and have successfully completed level IV sw -i n ing lessons. Upon successful completion you will receive a WSA certificate and will be eligible to assist with instruction of Red Cross lessons. Volunteer and paid employment opportunities may exist for certificate holders. Water Safety Aid Apprentice Course This is an excellent chance, for anyone with a busy schedule, to become a Water Safety Aide. It is the same course as the WSA course, with the exception of setting your own schedule. The course is approximately 12 hours and involves hands on learning. Introduction to Scuba Become introduced to diving in a safe, controlled, and enjoyable session designed to dispel myths about diving. Try this class out before you spend valuable time and money on the scuba instruction. We'll provide an opportunity for you to actually get in full diving gear in the safe, confined environment of the MCC pools. Feel the sensation of breathing and moving about while underwater. Scuba Instruction This class is the prerequisite to the open water scuba certification class offered through Smith Diving. The cost for the pool and classroom portion of the open water scuba class will be $225. You will receive books, outlines and handouts to. keep, as well as the rental of all equipment for the class. Once you've taken this portion of the class you may register for the check out dives through Smith Diving. More information on the check out dives will be provided on the first day of class. Snorkeling This is the most popular snorkel training. It is great for those planning a warm water vacation. Whether it be a cruise or barefoot sailing to remote islands - or a popular destination such as Hawaii, Cayman Islands, or the Bahamas - the skills you acquire in this snorkeling class will enhance your enjoyment and safety in the water. This course is not intended to replace the Lifeguard Training Course and it does not certify participants as lifeguards. Agenda, MEMORANDUM -40tlOn by Coun Qt1 TO: FROM: DATE: Michael A. McGuire, City P Bruce K. Anderson, Direct September 28, 1998 forth tion Endorsed ReJeeted--.,, Dat i Council Meeting SUBJECT: Park Names INTRODUCTION The Maplewood City Council adopted the park naming policy in June 1998. The policy provides for a number of steps and processes for the Parks and Recreation Commission and City Council to follow prior to naming a public park property. The city recently acquired three neighborhood parks which have been identified as follows: Kohlman Overlook, Matterhorn and Oak Ridge. The Parks and Recreation Commission met on September 21 and has provided names for the three new neighborhood parks and requested that staff develop an article for Maplewood in Motion to solicit names for the open space properties. BACKGROUND As outlined, the park naming policy requires staff to prepare a List of potential names based on rational input from appropriate sources. This issue was completed by staff and reviewed by the Parks and Recreation Commission at their regular scheduled meeting on July 20. The Parks and Recreation Commission reviewed the potential names and added and eliminated additional names. No decision was made at the July meeting. At the August 24 Commission meeting, the Parks and Recreation Commission reduced the list to three names. At the September 21 Parks and Recreation Commission meeting, the names were debated and a preferred name was recommended by the Parks and Recreation Commission for City Council consideration. The three parks and their preferred names along with two alternate names for Council consideration are as follows: 1. Kohlman Overlook Site kq This site is located southeast of County Road D and Walter Street. The preferred name is Sunset Ridge Park. The two alternates are Skyline Park and Summer Hill Park. Park Names Page 2 September 28, 1998 2. Oak Ridge Site The Oak Ridge site is in the Oak Ridge development located on Sterling Street, south of the Priory open space property. The preferred name is Sterling Oaks Park. The two alternate names are Prairie View Park and Oak Knoll Park. 3. Matterhorn Site The Matterhorn park site is located on Sterling Street and Matterhorn Drive. The preferred park name is Apple Wood Park. The two alternate names are Boulder Ridge Park and Matterhorn Park. The policy for naming parks states that the preferred park names are submitted to the City Council for approval at their next regular City Council meeting. If the City Council does not agree with the Parks and Recreation Commission, they will return the issue to the Commission for their consideration prior to final adoption by the City Council of the final park names. RECOMMENDATION Staff recommends that the City Council consider the three preferred names for the new park sites and provide the Parks and Recreation Commission with a= ppropriate direction. kdlpknames. mem Agenda # K MEMORANDUM - A -0tion by Council: To: Mike McGuire, City Manager dorsed From: Karen Guilfoile _ �---�— Subject: Passport Services Re j oote Date: October 6, 1998 Date Introduction To expand our range of customer service the City Clerk Division is seeking Council approval to become an authorized passport acceptance facility. Background On August 20, 1998, I attended training on passport acceptance procedures from the United States Department of State. Passport acceptance facilities provide a vital service to both the traveling public and Passport Services by offering the public locations at which to apply and ensuring that applicants have the f basic documentation necessary to apply. Facilities provide application forms, answer questions on how to apply, ensure that applicants' documentation is in order and administer an oath to each applicant. Each day's applications are then forwarded to a Passport Agency, which determines whether a passport may be issued and mails the passport directly to the applicant. As compensation for our time, the City would collect $15.00 for each application. Apart from the City's time, there are no expenses. associated with serving as an acceptance facility. Passport Services provides all necessary forms, reference materials and training. There are no contractual or legal obligations involved. Acceptance facilities' association with Passport Services is entirely voluntary and can be discontinued simply by notification. At the onset, passport applications would be handled by the City Clerk, the secretary, and the business license clerk. Recommendation It is recommended that Council approve the Clerk Division becoming a passport acceptance facility for a one year trial basis.