HomeMy WebLinkAbout2001 03-26 City Council Packet6:00 p.m. Council Manager Workshop
AMENDED AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, March 26, 2001
Council Chambers, Municipal Building
Meeting No. 03 -07
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF MINUTES
1. Minutes of Meeting 03 -06, March 12, 2001
E. APPROVAL OF AGENDA
F. APPOINTMENTS /PRESENTATIONS
1. Community Design Review Board Appointment
2. Building Official
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted
by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the
Consent Agenda and will be considered separately.
1. Approval of Claims
2. Rejection of Bid -Fire Department
3. Resolution - Rush Line Task Force
4. Temporary Gambling Permit - Presentation of the Blessed Virgin Mary Church
5. Frattalone's Highpoint Ridge Final Plat (Carey Heights Drive and Duluth Street)
6. Park Commission Annual Report
7. License Fees - Aldrich Arena
8. Purchase of Trailers - Public Works
H. PUBLIC HEARINGS
1. 7:00 P.M. Easement Vacation -Birch Run Station (Beam Avenue)
2. 7:10 P.M. Maplewood Imports Building Addition (2780 Maplewood Drive North)
Conditional Use Permit Revision
Design Approval
3. 7:20 P.M. University Auto Sales (1145 Highway 36 East)
Conditional Use Permit Revision
Design Approval
4. 7:30 P.M.
5. 7:40 P.M.
I. AWARD OF BIDS
AT &T Monopole (1681 Cope Avenue)
Conditional Use Permit
Design Approval
NURP Pond Ordinance Amendment (First Reading)
J. UNFINISHED BUSINESS
1. Auto Zone Parking Reduction Authorization (749 Century Avenue North)
K. NEW BUSINESS
1. South Service Office Study
2. Project 00 -05, Tilsen South Neighborhood Streets
a. Approve Plans and Advertise for Bids
b. Order Preparation of Assessment Roll
c. Order Assessment Hearing
3. I- 494 /Highway 61 Reconstruction Project - Resolution Approving Preliminary Project Layout
4. Intoxicating Liquor License - Goodrich Golf Course - Bernard Diebel
5. Ramsey County Election Task Force - Purchase of Election Equipment
L. VISITOR PRESENTATIONS
M. COUNCIL PRESENTATIONS
1.
2.
3.
4.
5.
N. ADMINISTRATIVE PRESENTATIONS
1.
2.
3.
4.
O. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for
this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 770 -4523 to make
arrangements. Assistant Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff
and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner.
We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect
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for each other, actively listen to one another, keep emotions in check and use respectful language.
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E.
MINUTES MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, March 12 > 2001 Action by Council
Council Chambers, Municipal Building
Date
Meeting No. 03 -06
indorsed
MWXied
CALL TO ORDER: RejeMd.-M
A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers,
Municipal Building, and was called to order at 7:00 P.M. by Mayor Cardinal.
PLEDGE OF ALLEGIANCE
ROLL CALL
Robert Cardinal, Mayor
Present
Sherry Allenspach, Councilmember
Present
Kenneth V. Collins, Councilmember
Present
Marvin C. Koppen, Councilmember
Present
Julie A. Wasiluk, Councilmember
Present
APPROVAL OF MINUTES:
Councilmember Allenspach moved to approve the minutes of Meeting No. 02 -05 (February, 26, 2001 ) as
presented.
Seconded by Councilmember Koppen Ayes - all
APPROVAL OF AGENDA:
Councilmember Koppen moved to approve the Agenda as amended:
M 1. Recycling
M2. Police Plan and New Officers
M3. Cable Commission
M4. Partnership
M5. Isaiah
N1. Staff Liaison to Historical Preservation Commission
Councilmember Koppen said there should be a separate vote for Item No. 6 on the Consent Agenda,
Lawful Gambling License Application - White Bear Avenue Business Association.
Seconded by Councilmember Allenspach Ayes - all
F. APPOINTMENTS /PRESENTATIONS:
The City Council welcomed Chuck Ahl as the new City Engineer and asked him to come up and
introduce himself.
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G. CONSENT AGENDA:
Councilmember Koppen moved to approve the Consent Agenda as amended:
Seconded by Councilmember Allenspach Ayes - all
1. Approval of Claims
Approved claims.
ACCOUNTS
PAYABLE
$1
Checks #53325 dated 2/20/01
$92,469.76
Checks #53326 thru #53366 dated 2/27/01
$66
Disbursements via debits to checkin g account dated 2/21 thru 2/26/01
$7707.82
Checks #53367 thru #53372 dated 3/1/01
$348,727.89
Checks #53373 thru #53445 dated 3/2 thru 3/6/01
$661,963.16
Disbursements via debits to checking account dated 2/27 thru 3/5/01
$1,248,623.45 Total Accounts Payable
PAYROLL
$357,081.76 Payroll Checks and Direct Deposits dated 3/2/01
$25 Payroll Deduction check #83040 thru #83047 dated 3/2/01
$382,504.93 Total Payroll
$1,631,128.38 GRAND TOTAL
2. Disposal of Old Financial Records
Approved the following resolution to destroy the appropriate financial records that have passed
their legally required retention period:
RESOLUTION 01 -03 -019
WHEREAS, M.S.A. 138.17 governs the destruction of city records; and
WHEREAS, a list of records has been presented to the Council with a request in writing that destruction be
approved by the Council;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA;
1. That the Finance Director is hereby directed to apply to the Minnesota State Historical Societ
for an order authorizing destruction of the records as described in the attached list.
2. That upon approval by the State of the attached application, the Finance Director is hereb
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authorized and directed to destroy the records listed.
3. Cable Commission Grant
Accepted a grant in the amount of $1,000 from the Ramsey- Washington Suburban Cable
Commission to be used for the development of the city's web page.
4. 2000 Community Design Review Board Annual Report
Approved the 2000 community design review board annual report.
5. Conditional Use Permit Review - Ramsey Co. Family Service Center (2001 Van Dyke Street)
Reviewed. the conditional use permit for the Ramsey County Family Service Center at 2001 Van
Dyke Street and will review again in one year.
6. Lawful Gambling License Application - White Bear Avenue Business Association
This item was removed from the Consent Agenda for a separate vote:
7. Joint Powers Agreement - City of Maplewood and Minnesota Department of Public Safety -
Communications
Approved the Criminal Justice Data Network (CJDN) joint powers agreement between the City
of Maplewood and the Minnesota Department of Public Safety which provides network services
to the city.
Resolution 01 -03 -020
MN DEPARTMENT OF PUBLIC SAFETY
CRIMINAL NSTICE DATA COMMUNICATIONS NETWORK AGREEMENT
(DISTRIBUTION OF NETWORK SERVICES TO LAW ENFORCEMENT AGENCIES)
THIS JOINT POWERS AGREEMENT, by and between the State of Minnesota, acting through its Commissioner
of Public Safety, Office of Technical Support Services (hereinafter referred to as the STATE ) and the City of
MaDlewood, Maplewood Police Department, 1830 East County Road B, Maplewood, MN 55109 ( hereinafter
referred to as GOVERNMENTAL UNIT) witness that:
WHEREAS, the STATE, pursuant to Minnesota Statute, Chapter 299C.46, Subdivision 1 is authorized to lease or
purchase facilities and equipment as may be necessary to establish and maintain the data communications network
with criminal justice agencies, and
WHEREAS, Minnesota Statute, Chapter 299C. 46, Subdivision 2 defines criminal justice agencies allowed to
connect to the criminal justice data communications network, and
WHEREAS, the STATE, pursuant to Laws of Minnesota for 1999, Chapter 216, Article 1, Section 7 Subdivision
3 is appropriated funds for the statewide criminal and juvenile justice data pg
informations stem upgrade; and
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WHEREAS, the STATE, pursuant to Laws of Minnesota for 2000, Chapter 311, Article 1, Section 3 is appropriated
funds for criminal justice technology infrastructure; and
WHEREAS, Minnesota Statutes, Section 471.59, Subdivision 10 authorizes both the STATE and the
GOVERNMENTAL UNIT to enter into joint powers agreements, and,
WHEREAS, the GOVERNMENTAL UNIT represents that it meets all requirements for this Agreement as a
criminal justice agency, or is a city, county, or political subdivision participating on criminal justice
communications network authorized to accept network services from the STATE for the purpose specified
herein, and
WHEREAS, the GOVERNMENTAL UNIT represents that it is duly qualified and willing to perform and carry out
the services and tasks described in this Agreement.
NOW, THEREFORE, it is agreed:
SERVICE OPTIONS Criminal justice agencies may select either option A or B below. Cities, counties,
or political subdivisions may only select option A. Service option checked below applies to this
Agreement
A. X The STATE's base installation is a T1 access circuit, a defined level of backbone bandwidth,
and supported telecommunication equipment which includes (modem, DSU /CSU, and router). The total
cost of the network connection will be computed based on the combined requirements of the STATE and
the GOVERNMENTAL UNIT for backbone bandwidth, supported telecommunication equipment with
appropriate ports, access circuit, and installation. The STATE will pay what they would have paid for
the base installation, as specified in Clause II of this agreement, and the GOVERNMENTAL UNIT
through a service agreement with the Minnesota Department of Administration Intertechnologies Group
(ITG) will pay the difference. This will include an additional PVC or an increase in the base bandwidth,
an appropriate level of Community Router Service, and may include an additional router port.
CJDN traffic will have priority routing. Either party to this Agreement can expand their bandwidth
within the available bandwidth, but if a conflict in bandwidth needs occurs, then the
GOVERNMENTAL UNIT will order another access circuit from ITG for their use at the prevailing
rates. The same telecommunications equipment can be used.
B. GOVERNMENTAL UNITS wants to utilize available CJDN bandwidth. If the expected
bandwidth requirements by the GOVERMENTAL UNIT are low, the GOVERNMENTAL UNIT can
utilize some of the available bandwidth within the planned network. The GOVERNMENTAL UNIT must
obtain the STATE's approval in advance for each type of service that they want to use. The only cost of
this option to the GOVERNMENTAL UNIT will be for an additional router port, if it were needed in
order to segregate the CJDN traffic and establish the required separate segment.
CJDN traffic will have priority routing and if the GOVERNMENTAL UNIT experiences bandwidth
congestion (response time), then the GOVERNMENTAL UNIT can acquire additional bandwidth, if
available, on the existing circuit or the GOVERNMENTAL UNIT can acquire another circuit connection
through InterTech. The same installed router can still be used.
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II. STATE'S RESPONSIBILITIES
A. The STATE shall, by the nature of the location of the GOVERNMENTAL UNITS that it
serves, cause the Minnesota Network (MNet) to be extended to more locations throughout the
state. This provides an opportunity for GOVERNMENTAL UNITS to partner with the
STATE and ITG to more fully utilize the planned network connections and increase
connectivity between public sector organizations.
B. Wherever feasible, the STATE shall use current MNet digital network connections to connect
to participating agencies for the purposes of criminal justice access. If a GOVERNMENTAL
UNIT does not have a current MNet connection or it is inadequate for the application, the
Criminal Justice Data Communications Network (CJDN) Upgrade Project will bring routed
connectivity to that site.
C. The STATE, through ITG, will coordinate and pay the telephone company for the initial
inside (premium) wiring service at the GOVERNMENTAL LJNIT's site, not to exceed
$200.00. This cost is limited to the wiring from the Main Point of Presence (MPOP) in the
facility to the STATE provided router, unless otherwise specified within this agreement.
D. The STATE, through ITG, will determine the bandwidth requirement for the CJDN
applications at each site and will coordinate and pay the telephone company for the initial
installation of the circuit required to support that bandwidth.
E. The STATE, through ITG, will coordinate and pay the telephone company for the initial
installation and monthly cost of the circuit located at the GOVERNMENTAL LJNIT's site.
F. The STATE, through ITG, will coordinate and pay for the initial activation, support, and
maintenance of one router port on the MNet router located at the GOVERNMENTAL
LJNIT's site. If an additional port is required, the GOVERNMENTAL UNIT will be
required to pick up the monthly charge. Access Control Lists (ACL) for the connection to
the STATE will be maintained by ITG with the approval of the STATE.
G. The ITG will ensure that a separate, and dedicated, modem line is installed at the
GOVERNMENTAL UNIT's site for the express purpose of monitoring the ITG owned and
maintained MNet router.
H. The STATE, through ITG, will maintain the Access Control Lists (ACL) on the MNet routers
for connection to the STATE for the purpose of gaining access to criminal justice information.
I. The ITG will bill the GOVERNMENTAL UNIT its appropriate share of the costs depending
on service options and /or service agreements entered into between the GOVERNMENTAL
UNIT and ITG.
III. GOVERNMENTAL UNIT'S RESPONSIBILITIES GOVERNMENTAL UNIT receiving equipment
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and /or services under this Agreement must:
A. If a circuit is to be installed, the GOVERNMENTAL UNIT shall grant access to the facility
main point of presence (MPOP) for the telephone company installer to install the circuit.
B . The GOVERNMENTAL UNIT shall indicate to the telephone company installer where the
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MNet router is located or will be installed within the facility (this is premium wiring).
C. Following the initial premium wiring, the GOVERNMENTAL UNIT shall be responsible for
any and all costs of installing, repairing or replacing internal wiring in support of their criminal
justice data communications network connection. Further, the GOVERNMENTAL UNIT will
be responsible for any cost associated with damaged wiring due to relocations, misuse, or
abuse.
D. The GOVERNMENTAL UNIT shall report to the STATE any plans to relocate their offices
that would impact their criminal justice data communications network connection. A
minimum of 120 days notice is required to ensure uninterrupted service for circuit moves. In
all cases, the relocation costs are the responsibility of the GOVERNMENTAL UNIT.
E. The GOVERNMENTAL UNIT shall provide and .maintain any disposable and consumable
components originally provided by the STATE, and shall supply all other necessa ry disposable
osable
and consumable components not provided by the STATE at the GOVERNMENTAL UNIT's
expense.
The GOVERNMENTAL UNIT shall properly dispose of any and all state provided internal wiring
when it is no longer operational or needed for connectivity to the criminal justice data
communications network.
If an additional port is required, the GOVERNMENT UNIT will be required to pick up the monthly
charge. Access Control Lists (ACL) for the connection to the STATE will be maintained by
ITG with the approval of the STATE.
The GOVERNMENTAL UNIT is required to sign a Service Agreement with ITG if they selected
Option A of this Agreement.
IV. TERMS OF AGREEMENT
This Agreement shall be effective on 2/28/01 or upon the date that the final required signature is
obtained by the STATE, pursuant to Minn. Stat. 16C.05, Subdivision. 2, whichever occurs later, and
shall remain in effect until 2/27/06 or until all obligations set forth in this Agreement have been
satisfactorily fulfilled or the Agreement has been canceled, whichever happens first.
V. TERMINATION
This Agreement may be terminated by either the STATE or GOVERNMENTAL UNIT at any time,
with or without cause, upon ten (10) days written notice to the other party.
VI. STATE'S AUTHORIZED AGENT
The STATE's authorized agent for the purposes of this Agreement is Robert P. Johnson or his
designee, Department of Public Safety, Office of Technical Support Services, 444 Minnesota Street
Suite 140, Town Square, St. Paul, MN 55101 -5140 Such agent shall have final authority for
acceptance of the GOVERNMENTAL UNIT's services.
VII. ASSIGNMENT
GOVERNMENTAL UNIT shall neither assign nor transfer any rights or obligations under this
Agreement without the prior written consent from the STATE.
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VIIL LIABILITY
The GOVERNMENTAL UNIT shall indemnify, save and hold the STATE, its representatives and
employees, harmless from any and all claims or causes of action, including all attorneys' fees incurred
by the STATE, arising from the performance of this Agreement by the GOVERNMENTAL UNIT
or GOVERNMENTAL UNIT's employees, agents, or subcontractors. This clause shall not be
construed to bar any legal remedies the GOVERNMENTAL UNIT may have for the STATE's failure
to fulfill its obligations pursuant to this Agreement. The GOVERNMENTAL UNIT's liability shall
be governed by the provisions of the Municipal Tort Claims Act, Minnesota Statutes, Section 466.01-
466.15 and other applicable law.
STATE AUDIT
The books, records, documents and accounting procedures and practices of the GOVERNMENTAL
UNIT and its employees, agents or subcontractors relevant to this Agreement shall be made available
and subject to examination by the STATE, including the contracting Agency/Division, Le islative
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Auditor, and State Auditor for a minimum period of six years from the end of this Agreement.
Person(s) signing the Agreement and obligating the GOVERNMENTAL UNIT to the conditions of the
agreement must be authorized. A certified copy of the resolution authorizing the GOVERNMENTAL UNIT
to enter into this Agreement and designating person(s) to execute this Agreement must be attached hereto.
8. Staff Liaison to Historical Preservation Commission
This item was moved to N 1, Administrative Presentations, for discussion.
6. Lawful Gambling License Application - White Bear Avenue Business Association
Councilmember Wasiluk moved to approve a lawful ambling license for the White Bear Avenue
Business Association at The Bird Night Club, 3035 White Bear Avenue.
Seconded by Councilmember Allenspach
H. PUBLIC HEARINGS:
Ayes - Mayor Cardinal, Councilmembers
Allenspach, Collins, Wasiluk
Abstain - Councilmember Koppen
1. 7:00 P.M. (7:14 P.M.) Amendment of Tax Increment Plan for Housing District 1 -4
a. Mayor Cardinal convened the meeting for a public hearing.
b. City Manager Fursman introduced the staff report.
C. Finance Director Faust presented the specifics of the report.
d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. No
one came forward to be heard.
e. Mayor Cardinal closed the public hearing.
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Councilmember Wasiluk moved to adopt the following resolution amending the Tax Increment Plan for
Housing District 1 -4 to extend the duration of the district by two years to 12 -31 -2020.
RESOLUTION 01 -03 -021
A RESOLUTION OF THE CITY OF MAPLEWOOD RATIFYING
NOTICE PUBLICATION APPROVING THE MODIFICATION
OF THE TAX INCREMENT FINANCING PLAN
FOR HOUSING DISTRICT NO. 1 -4
WITHIN DEVELOPMENT DISTRICT NO. 1
WHEREAS, there is a proposal to modify the Tax Increment Financing Plan for Housing District No. 1 -4
within Development District No. 1 under the provisions of Minnesota Statutes, Sections 469.174 to 469.179
(the "Act"); and
WHEREAS, the Modification of the Tax Increment Financing Plan for Housing District No. 1 -4 ( the
"Modification") has been prepared; and
WHEREAS, the City of Maplewood, Minnesota (the "City "), has performed all actions required by law to
be performed prior to the approval of the Modification, including, but not limited to, notification of Ramsey
County, Independent School District No. 622 and Northeast Metropolitan Intermediate School District No.
916, and the holding of a public hearing upon published and mailed notice as required by law for the City;
and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood:
1) The City finds, determines and declares that with respect to the Modification:
a) The City is not modifying the boundaries of Housing District No. 1 -4, but is, however,
modifying the term thereof and modifying the budget in the Tax Increment Financing
Plan therefor.
b) The City reaffirms the findings previously made with respect to Housing District No.
1 -4.
2) The Modification conforms to the general plan for the development of the City as a whole
3) The Modification conforms in all respects to the requirements of the Act and will help fulfill
a need to develop an area of the State which is already built up to provide employment
opportunities to improve the tax base and to improve the general economy of the State and
thereby serves a public purpose and will afford maximum opportunity, consistent with the
sound needs for the City as a whole, for the development or redevelopment of the project area
by private enterprise in that the intent is to provide only that public assistance necessary to
make the private developments financially feasible.
4) The Modification is hereby approved.
5) The City Clerk is authorized and directed to file a copy of the Modification with the
Commissioner of Revenue.
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6) All prior actions taken by the staff of the City in causing the notice of public hearing which
is attached to this resolution as Exhibit A to be published as required by the Act is hereby
ratified, affirmed and approved.
Seconded by Councilmember Collins Ayes - all
2. 7:15 P.M. (7:16 P.M.) Gladstone West Neighborhood Streets, Project 00 -05
A. Ordering Improvement After Public Hearing
a. Mayor Cardinal convened the meeting for a public hearing.
b. City Manager Fursman introduced the staff report.
C. Assistant City Engineer Cavett presented the specifics of the report.
d. City Attorney Kelly explained the procedure for public hearings.
e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following persons were heard:
Al Galbraith, 1770 Edward Street, Maplewood
Shaun Coggins, 1709 Duluth Street, Maplewood
Greg Votel, 1730 Atlantic Street, Maplewood
Steve Young, 1747 Atlantic Street, Maplewood
John Montgomery, 1783 Atlantic Street, Maplewood
Roland Amey, 1699 Atlantic Street, Maplewood
Jim Simpson, 1770 Atlantic Street, Maplewood
Duane Markie, 1775 Atlantic Street, Maplewood
Beverly Barnick, 1720 Duluth Street, Maplewood
Bob Ryan, 1173 Larpenteur Avenue East, Maplewood
Sandra Dicke, 1742 Frank Street, Maplewood
Dave Donch, 1792 Duluth Street, Maplewood
Theresa Manzella, 1741 Atlantic Street, Maplewood
Roland Amey, second appearance
Roger Roemhildt, 1708 Duluth Street, Maplewood
Susan Broin, 1221 Ripley Avenue, Maplewood
Dave Donch, second appearance
Bob Vaught, 1694 Frank Street, Maplewood
Sandra Dicke, second appearance
Susan Broin, second appearance
Char Wasiluk, 1740 Frank Street, Maplewood
Al Galbraith, second appearance
Steve Young, second appearance
Pastor Bob Highley, Pastor, Lake Phalen Community Church, 1717 English Street
Wally Peters, second appearance
Roberta Beutel, 1057 Mary Street, Maplewood
George Rossbach, Former Mayor of Maplewood, 1406 E. County Road C, Maplewood
Duane Markie, second appearance
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Wally Peters, third appearance
Al Galbraith, third appearance
Sherry Ryan, 1173 Larpenteur Avenue East, Maplewood
f. Mayor Cardinal closed the public hearing.
Councilmember Koppen moved to adopt the following resolution ordering the improvement of the Gladstone
West Neighborhood Streets, Project 00 -05 and then have each affected homeowner polled for what kind of
curbing they want and have the results reqdy by the time of the assessment heanng, which is tentativel
scheduled for May 15 2001:
RESOLUTION 01 -03 -021
ORDERING IMPROVEMENT AFTER PUBLIC HEARING
WHEREAS, a resolution of the city council adopted the 26th day of February, 2001, fixed a date for a council
hearing on the proposed construction of the Gladstone West Neighborhood Street Improvements, City Project
00 -05,
AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the
hearing was duly held on March 12, 2001, and the council has heard all persons desiring to be heard on the
matter and has fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA,
as follows:
1. That it is necessary, cost - effective and feasible, as detailed in the feasibility report, that the
City of Maplewood make improvements to the Gladstone West Neighborhood Streets, City
Proj ect 00-05.
2. Such improvement is hereby ordered as proposed in the council resolution adopted the 12th
day of March, 2001.
3. The city engineer is designated engineer for this improvement and is hereby directed to
prepare final plans and specifications for the making of said improvement.
4. The finance director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project. A project budget of $1,470,000 shall be
established. The proposed financing plans is as follows:
Street assessments:
$596,345
(40.6 %)
Storm assessments:
7300
(5.0 %)
Water assessments:
1,225
(0.1%)
Sewer assessments:
5
(0.4 %)
Sewer utility fund:
48,388
(3.3 %)
SPRWS Obligation:
27
(1.9 %)
City general tax levy:
$717,421
(48.8 %)
Total:
$1
(100.0 %)
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Seconded by Councilmember Collins Ayes -Mayor Cardinal, Councilmembers
Allenspach, Collins, Koppen
Nays - Councilmember Wasiluk
3. 7:30 P.M. (9:50 P.M.) Beaver Lake Townhomes (Maryland Avenue, Lakewood Drive to Sterling
Street)
A. Conditional Use Permit (CUP) for Planned Unit Development (PUD)
B. Street Right -of -Way Vacations
C. Easement Vacations
D. Preliminary Plat
a. Mayor Cardinal convened the meeting for a public hearing.
b. City Manager Fursman introduced the staff report.
C. Associate Planner Roberts presented the specifics of the report.
d Commissioner Matt Ledvina presented the Planning Commission report.
e. Roger Larson, Midwest Land Surveyors and Civil Engineers, Inc. from Anoka, Minnesota,
was present for the applicant, who was asking for an extension of 60 days. Mr. Larson further
agreed to two extra days, a 62 day extension, to allow review at the May 14, 2001 city council
meeting.
Councilmember Collins moved to continue the meeting through the end of the Agenda.
Seconded by Councilmember Koppen Ayes - all
f. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following persons were heard:
Thor Nordwall, 1142 Sterling Street North, Maplewood
Roberta Beutel, 1057 Mary Street, Maplewood
Rhonda Wenz, 2517 Geranium Avenue, Maplewood
Steve Benjamin, 1060 Lakewood Drive North, Maplewood
Agnes Benjamin, 1060 Lakewood Drive North, Maplewood
Terri Sablak, 1172 Sterling Street North, Maplewood
Tim Kennedy, 1134 Glendon Street, Maplewood
Richard Gilbert, 1140 Glendon Street, Maplewood
Kathleen Peterson, 1085 Mary Street North, Maplewood
Margaret Lutfey, 1076 Mary Street North, Maplewood
Jan Moddrell, 2514 Geranium Avenue, Maplewood
Cheryl Johnsen, 1150 Sterling Street North, Maplewood
Joan Doehling, 1115 Sterling Street North, Maplewood
Lisa Earle, 1146 Glendon Street, Maplewood
Thor Nordwall, second appearance
Agnes Benjamin, second appearance
Tim Kennedy, second appearance
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Kathleen Peterson, second appearance
Margaret Lutfey, second appearance
f. Mayor Cardinal closed the public hearing.
Councilmember Collins moved to request that the developer and representatives of the neighborhood meet
with staff to see if they can come up with something . equitable for the developer, the Citv of Maplewood, and
the residents of the area and bring it back to the council on May 14 2001 at 7:00 P.M.
Seconded by Councilmember Koppen Ayes - all
1. AWARD OF BIDS
None
J. UNFINISHED BUSINESS
None
K. NEW BUSINESS
1. Service Engineering Parking Reduction Authorization (2720 Maplewood Drive)
a. City Manager Fursman introduced the staff report.
b. Assistant Community Development Director Ekstrand presented the specifics of the
report.
C. Boardmember Matt Ledvina presented the Community Design Review Board report.
Councilmember Koppen moved to approve a parking waiver for Service Engineering, 2720 Maplewood
Drive, based on the followina reasons ( 1 -4) and subject to conditions (5 a & b):
1. The applicant has shown that there are enough parking spaces for the building's
current parking needs.
2. The applicant is not planning to add personnel with this addition.
3. Providing more paved parking on the site would further violate the impervious surface
requirements of the shoreland ordinance. The site is currently exceeding this
requirement.
4. The applicant has verbally agreed to a restrictive covenant being recorded against his
property to regulate the types of businesses in this building based on their degree of
traffic generation.
5. This approval is conditioned upon the property owner doing the following before
obtaining a building permit for the second -story addition:
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a. Submitting a signed restrictive covenant to be approved by staff. This
covenant shall ensure that future occupants of 2720 Maplewood Drive are low
traffic- generating businesses. The city shall record this document with
Ramsey County.
b. Submitting complete applications for a conditional use permit and a setback
variance for the five -car parking lot on the south side of the site. As an
alternative to making these applications, the property owner may agree to
remove the parking lot and restore the ground. If the property owner chooses
this alternative, he shall present staff with a letter of intent to do so with the
stipulation that he will complete the parking lot removal and ground restoration
by June 1, 2001. With either alternative, the property owner shall give the city
cash escrow to cover the cost of the parking lot removal and ground
restoration.
Seconded by Councilmember Collins
Ayes - all
Councilmember Koppen moved to - prove the plans, date - stamped January 26, 2001, for the proposed
second -story addition at Service En ineering, 2720 Maplewood Drive. Approval is based on the findings
required by code and subject to the following conditions:
1. Rep eat this review in two years if the city has not i ssued a b permit for this
--
project.
-- - -
2. Before getting a building permit, the applicant shall do the following:
a. Submit a signed restrictive covenant to be approved by staff. This covenant
shall ensure that future occupants of 2720 Maplewood Drive are low traffic-
generating businesses. The city shall record this document with Ramsey
County.
b. Submit complete applications for a conditional use permit and a setback
variance for the five -car parking lot on the south side of the site. As an
alternative to making these applications, the property owner may agree to
remove the parking lot and restore the ground. If the property owner chooses
this alternative, he shall present staff with a letter of intent to do so with the
stipulation that he will complete the parking lot removal and ground restoration
by June 1, 2001. With either alternative, the property owner shall give the city
cash escrow to cover the cost of the parking lot removal and ground
restoration.
C. Submit plans for staff approval showing the placement and design of a trash
enclosure. The enclosure must have a gate that extends to the ground. The
enclosure must be large enough to accommodate trash and recycling
containers. The property owner shall also submit screening plans for any new
roof -top mechanical equipment he may install that would be visible by the
3 -12 -01 13
residential neighbors.
d. Submit a color scheme for the building to staff for approval.
3. The applicant shall complete the following before occupying the building:
a. Paint any new roof -top mechanical equipment to match the building that would
be visible. Screen any roof -top mechanical equipment that would be visible
by residential neighbors.
b. Construct a trash dumpster enclosure with a closeable gate.
C. Finish the back of the wing walls to have the same material, texture and color
as the building for uniformity.
4. The property owner shall remove the items being stored behind the building.
5. If any required work is not done, the city may allow temporary occupancy if :
a. The city determines that the work is not essential to the public health, safety
or welfare.
b. The city receives a cash escrow or an irrevocable letter of credit for the
required work. The amount shall be 150 percent of the cost of the unfinished
work. Any unfinished landscaping shall be completed by June 1 if the building
is occupied in the winter or within six weeks of occupancy if the building is
occupied in the spring or summer.
C. The city receives an agreement that will allow the city to complete any
unfinished work.
6. All work shall follow the approved plans. The director of community development
may approve minor changes.
Seconded by Councilmember Collins Ayes - all
2. AutoZone Parking Reduction Authorization (749 Century Avenue North)
a. City Manager Fursman introduced the staff report.
b. Assistant Community Development Director Ekstrand presented the specifics of the
report.
Councilmember Collins moved to table this item until the March 26, 2001 council meeting.
3 -12 -01 14
Seconded by Councilmember Allenspach Ayes - all
3. South Service Office Study
a. City Manager Fursman introduced the staff report.
Councilmember Collins moved to table this item until the March 26, 2001 council meeting
Seconded by Councilmember Koppen Ayes - all
L. VISITOR PRESENTATIONS
None
M. COUNCIL PRESENTATIONS
1. Recycling - Mayor Cardinal said a resident at 150 County Road B has not had any recycling
service and he asked staff to look into this.
2. Police Plan and New Officers - Police Chief Winger discussed the neighborhood police plan
and said it would be on the city website. Chief Winger said that the following officers have
been hired by the city: CSO/Paramedic Jodi Halweg, Officer Gerald Martin, Officer Johnny
Lu and Officer Robert Schrofer.
3. Cable Commission - Councilmember Koppen talked about the quarterly meeting of the Cable
Commission.
4. Partnership - Councilmember Wasiluk said that the District 622 Partnership and Skyview,
John Glenn and Maplewood Middle schools are having a "Thriving With Your Teens"
conversation at Maplewood Middle School on March 26, 2001 from 7:00 p.m. to 8:30 p.m.
5. Isaiah - Councilmember Wasiluk said she was asked by the Isaiah group to give each of the
councilmembers a letter of support for inclusionary housing, which is a bill that the Minnesota
State Senate is involved with.
N. ADMINISTRATIVE PRESENTATIONS
City Manager Fursman said that he had been advised that the AutoZone Parking Reduction
Authorization, Item K -2, needs to be acted upon this evening in order to stay in compliance with the
60 -day rule.
Councilmember Collins moved to reconsider the AutoZone Parking Reduction Authorization, Item K -2, 749
Century Avenue North.
Seconded by Councilmember Koppen
Ayes - all
3 -12 -01 15
Councilmember Koppen moved to deny the AutoZone Parking Reduction Authorization, 749 Co Wry Avenue
North due to the followin 1) the applicant was not present to answer questions from the council, 2, the
council had concerns about the proposed building exterior, and 3) council was concerned about the future use
of the building as it relates to the parking waiver.
Seconded by Councilmember Collins Ayes - all
Mayor Cardinal said that the applicant can reapply and that the fee would be waived because he was
unable to make tonight's council meeting due to circumstances beyond his control.
1. Staff Liaison to Historical Preservation Commission -City Manager asked the council if they
wanted to continue to have a staff liaison on the Historical Preservation Commission.
Councilmember Wasiluk moved to authorize the finance director to transfer funds to cover payment of time
Went by Lois Behm as liaison to the Historical Preservation Commission in 1999 and 2000 at $11.00 per hour
and approve to continue to have a staff liaison to the Historical Preservation Commission.
Seconded by Councilmember Koppen Ayes - all
Councilmember Collins asked staff to make it a standard operating procedure that if an item comes before
the Council and the applicant is not present that the council will take no action on that item.
O. ADJOURNMENT
Councilmember Wasiluk moved to adi ourn the meeting at 12:14 A.M.
Seconded by Councilmember Collins Ayes - all
Karen E. Guilfoile, City Clerk
3 -12 -01 16
F•I
MEMORANDUM Action by Council
Date
TO: City Manager indorsed
Mod'
FROM: Thomas Ekstrand Assistant Communi ty p Develo ment Director ed SUBJECT: Interview of Applicants for CDRB fiej
Membership
DATE: March 16, 2001
INTRODUCTION
On March 13, 2001, the community design review board (CDRB) interviewed five applicants for
the vacancy on the board. The CDRB is afive- member committee. This position would fill John
LaCasse's seat on the board and would run through the end of 2002.
The applicants are: Diana Longrie - Kline, Richard Eugene Currie, Linda Mae Olson,
Michelene R. Miner and Richard Oie.
RECOMMENDATION
The CDRB recommended that the council appoint Diana Longrie -Kline to fill the remainder of this
two -year term.
p:\miscellVnterview.drb
CDRB Membership Applications Attached:
1. Diana Longrie -Kline
2. Richard Eugene Currie
3. Linda Mae Olson
4. Michelene R. Miner
5. Richard Oie
CITY OF MAPLEWOOD a —_ \V BOARDS AND COMMISSIONS
APPLICANT INFORMATION FORM Attachment 1
NAME:�IQ6'1� lkJ Y'le— i��l ✓L2.. -- - - -- --- - ----'
ADDRESS���P.E}Fp QQ�� ivy �[yw 3M(J ZIP SS��
PHONE NO. Work: (nla-�I -��j$� Home' r JI��'�"�' - Iy' - IO DATE �- ��a�00
7) How long have you lived in the City of Maplewood? ((0
2) Will other commitments make regular attendance at meetings difficult? Yes No
Comments: W Or'K *�
3) On which Board or Commission are you interested in serving? (please check)
.X_ Community Design Review Board Park &Recreation Commission
Housing & Redevelopment Authority Planning Commission
Human Relations Commission Police Civil Service Commission
4) Do you have any s ecifc areas of interest within this Board's or Commission's scope of responsibilities?
I - �-ex�es� in � �-��' " a�,d arch i- f -ecru a_,Q t I � w - MlR. Burro u n.du
iact� i tvi 6 o
U�* e4i C, puq2cat-lb
5) List other organizations or clubs in the Community in which you have been or are an active participant:
ftwj>kA &.0 CTQ�yc\fl ZOkt C
Q-b C�_�
a• �o.^.d- m�n,'Y'"�p^ e� V N.e;tz.�.nsc
6) Why would you like to serve on this Board or Commission?
4 ,�
YI&
W AIN 4D *ZW Y11 �Aw 00 4
k 010 � �
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ADDITIONAL COMMENTS:
j,,C, V0 ��e.Eh b� �r�f
0�_ CZ
rk,,Qy��� i � �sik , 0.1tc.4'�i ra --Q �
�/� r THE INFORMATION CONTAINE /N�S� ATION SHALL BE CLASSIFIED AS PUBLIC. %
FORM -"' - C � W� �'1
�1 �1�.�.�5 V 1�29'Yl n�
�1 � �?JV�.
2
CITY OF MAPLEWOOD
BOARDS AND COMMISSIONS
APPLICANT INFORMATION FORM `
Attachment 2
NAME i e, h a.�d t e �
ADDRESS 1 9J7 GtlEs`f ZIP Ss "I17- ZZz
PHONE NO. Work: (o -57 yz.4 -Oi Home' 66'I - 77/ — 2937 DATE
1) How long have you lived in the City of Maplewood? i ,,,
2) Will other commitments make regular attendance at meetings difficult? Yes No
Jf
Comments:
3) On which Board or Commission are you interested in serving? (please g check)
C ommunity Design Review Board Park & Recreation Commissi
Housing & Redevelopment Authority Planning Commission
Human Relations Commission Police Civil Service '
Commission
4) Do you have any specific areas of interest within this Board's or Commis
ss�on s scope of
M) ltd �rh �i�rt'. i Z� _ NU 1Z -S fi\vkfj
5) List other organizations or clubs in the Community n which you have been •
Y Y or are an active participant:
J �
6) Why would you like to serve - on this Board or Commission?
T -e,C-Aulff 7WAOt 160
It.
ADDITIONAL COMMENTS:
THE INFORMATION CONTAINED IN THIS APPLICATION SHALL BE CLASSIFIED AS PUBLIC.
PORMSIBRDSCOMM.APL
10/96
3
CITY OF MAPLEWOOD
BOARDS AND COMMISSIONS
APPLICANT INFORMATION FORM
NAME_LAJDR MA9.. Ot,5z*J
Attachment 3
ADDRESS 0005' fit eboiry jeOkb C.... zip S
PHONE NO. Work' 0/Z ',3]3 - boy / Home' GS/�7�7 S$' DATE
1) How long have you lived in the City of Maplewood?
n
2) Will other commitments make regular attendance at meetings difficult? Yes
r
Comments: v,-J Ao)&#--
a-,
No
dfal!
6.3D
3) On which r
h Board or Commission ae you interested in serving? (please check)
Community Design Review Board Park & Recreation Commission
Housing & Redevelopment Authority Planning Commission
Human Relations Commission Police Civil Service Commission
4) Do you have any sgecific areas of interest within this Board's or Commission's scope of responsibilities?
thij
tot
4 7
5) List other organizations or clubs in the Community in which you have been or are an active participant:
0
�dD h.�s.ere�- � rn.al��n aeQ �► - /� .te-�s �/�r �
�c�a�..
G��� I� ��Co��cse�ct`d]- is�fla.�•
1VAje-
6) Why wo td y like t serve on this Board or Commission?
-Iez 4040�
-
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ADDITIONAL COMMENDS
0
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11111111111 �0� ; J11111 6 Ak
,J0,4 111,
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THE INFORMATION CONTAINED IN THIS APPLICATION SHALL BE CLASSIFIED AS PUBLIC.
FORM SIB RMOMM.APL
10/96
4
CITY OF MAPLEWOOD
FFQ 4
BOARDS AND COMMISSIONS
APPLICANT INFORMATION FORM Attachment
4
NAME _�, ch C I,2 A)
ADDRESS 9- V e. ZIP _SS /�_
PHONE NO. Work- ,� Hom n J/
�'7g- ��d DATE o2 "� sow D /
1) How long have you lived in the City of Maplewood? �� Z4 p�,�5
2) Will other commitments make regular attendance at meetings difficult? Yes No
Comments:
3) On which Board or Commission are you interested in serving? lease check
Community Design Review Board Park & Recreation Commission
Housing & Redevelopment Authority Planning Commission
Human Relations Commission Police Civil Service Commission
4} Do you have any cifc areas of interest within this Board's or Commission's scope of responsibilities?
AO X5 ;2�
5) Lis�er organiz i vns or Community in which you have been or are an active participant:
6) Why would you like to serve on this Board or Commission?
� r
ADDI TION A L C
•
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FQRMSUMD &COMM.APL 5
Ot 7671
Date _. pages
To e r
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Co. /Dept.
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Co.
Phone #
Phone # . - 7 — 6
Fax ' ' , r , -77q 001
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Fax #
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TO T ld ''
Michelene R. Miner
2382 Gall Avenue E Maplewood, MN 55109
651/779.9770
February 12, 2001
Mr. Tom Eckstrand, Planner
City of Maplewood
Maplewood, MN 55109
Dear Tom:
Enclosed is my application for the City of Maplewood's Boards and Commission in response to
the vacancy on the Community Development Review Board. I appreciate the opportunity to
submit my application to this committee for their review, and look forward to an interview should
you desire more in -depth information about my design background.
Thank you in advance for your consideration. I hope to hear from you soon.
Sincerely,
Michelene R. Miner
7
' MAPLEWOOD
AND COMMISSIONS
' AP PL INFORMATION FORM Attachment 5
NAME
ADDRESS ZIP
PHONE NO. Work: ��'i• �I7 � `�/ Home: CSf - '7�� -p �� �f DATE ! 3• d /
1) How long have you lived in the City of Maplewood? -4`
2) Will other commitments make regular attendance at meetings difficult? Yes NoX
Comments:
3) On which Board or Commission are you interested in serving? (please check
Community Design Review Board Park & Recreation Commission '
Housing & Redevelopment Authority Planning Co mm i ssion
Y g ommission
Human Relations Commission Police Civil Service Commission
4) Do you have any specific areas of interest within this Board's or Commission's scop of responsibilities.?
p
� r
f � c �..� --, , „� � ��► S t , n � ,� ..
5) List other organizations or clubs in the Community in which you have been or are an active artici ant:
P P
i
y
f) Why would you Like to serve on this Board or Commission?
/VL5-�T rA J r
4ir D I NQ
77o
two - ..>
s a�
ADDITIONAL COMMENTS:
E -,> P C -
y:e
I �
J h► r..., r> ZEIVNo .i
THE INFORMATION CONTAINED IN THIS APPLICATION SHALL BE CLASSIFIED AS PUBLIC.
FORMSIBRDBCOMM.AK
10/%
8
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B -EAST, MAPLEWOOD, MINNESOTA
TUESDAY, MARCH 13, 2001
A. Qesian_Beview Board Membership Interviews
Five applicants were present to apply for the one vacancy on the design review board.
Richard Currie: 1937 West Kenwood Drive
Mr. Currie has been a resident of Maplewood for 48 years. He currently works for Twin City Nursery. His
background is in building maintenance, and was a member of the fire department for 13 years. Issues Mr.
Currie feels Maplewood needs to address are maintaining buildings once they are built and "thinking
ahead" prior to building.
Diana Longrie- Kline: 1778 Desoto Street
Ms. Kline has been a resident of Maplewood for 16 years. She is an attorney who has been working in
the property administration department of a large corporation for the last six years reviewing architectural
plans and designs for buildings going in to shopping centers. An issue she feels Maplewood needs to
address is ensuring planners don't place too much focus on making a building so "artistically" designed
that cost prohibits the development of the property.
Michelene R. Miner: 2382 Gall Avenue E
Ms. Miner has been a resident of Maplewood for 7 years. Ms. Miner and her husband operate a small
consulting service. Ms. Miner is working on developing her own consulting service in the area of kitchen
and bath design and interior design. An issue she feels needs addressing is County Road D and feels
Maplewood is a "gem in the rough ".
Richard Oie: 1937 Cope Avenue
Mr. Oie has been a resident of Maplewood for 15 years. He is a computer technician who travels all Over
the state of Minnesota. He also designs and builds homes on the side, and is in the process of completing
his contractors license process. An issue he feels needs addressing in Maplewood is the increase and
need for multi- family dwellings.
Linda Mae Olson: 205 East County Road C
Ms. Olson has been a resident of Maplewood for 41 years. She is employed as a civil cad drafter who
works with landscape architects, planners and designers. An issue she would like to see addressed is
balancing and managing the development of open space in the city.
The board was very pleased with the qualifications of the applicants they interviewed. After ranking the
applicants on a scale of one to five (five being their first choice), Ms. Diana Longrie -Kline was the Design
Review Boards choice to forward to the city council for recommendation.
MEMO
To: City Manager
From: Melinda Coleman
Subject: Building Official Appointment
Date: March 26, 2001
INFORMATION
AGENDA rrEM so �„�
ACtza by C ouncil
Date
Endorsed .................
Modified
Rejected
is requesting According to Minnesota Statute 16B.65 a Minnesota .
jurisdiction • nister St , nnesota Building Official must be appointed b the
m which they work to administer y
State Building Code. To meet the requirements of
State Law, staff' that City Co q
g y ncil appoint David Fisher to this p osition.
Mr. Fisher comes from the City of Brooklyn C
. Y y enter where he has worked for the last 11 ears 4
of which have been as Building fficial. He is years,
g very involved in professional organizations such
the Lake Country Chapter of the International as
a Conference of Building Officials and is currentl
working on completing a Bachelor of Arts Der y
gee in Organizational Behavior and
Communications from Concordia College.
I am pleased to have him join our staff and ho •
hope that you will welcome him to Maplewood.
RECOMMENDATION
Appoint David Fisher as Building fficial for '
g the City of Maplewood, effective April 2001
p � .
AGENDA NO. G -1
TO: City Council
FROM: Finance Director ,�
RE: APPROVAL OF CLAIMS
DATE: March 19, 2001
AGENDA REPORT
A ct iol
Date
Endorsed
Modified
Rejected
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the
bills and authorized payment in accordance with City Council approved policies.
ACCOUNTS
PAYABLE
$36.00
$ 130,005.61
$95,065.96
$259,500.33
$152,569.15
Checks #53446 dated 3/7/01
Checks #53447 thru #53510 dated 3/13/01
Disbursements via debits to checking account
dated 3/6 thru 3/12/01
Checks #53511 thru #53582 dated 3/20/01
Disbursements via debits to checking account
dated 3/13 thru 3/19/01
$637,177.05 Total Accounts Payable
PAYROLL
$330. Payroll Checks and Direct Deposits dated 3/16/01
$26. Payroll Deduction check #83239 thru #83244 dated 3/16/01
$356,886.49 Total Payroll
$994,063.54 GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if
necessary.
hu
Attachments
CAOFFICEMP DOC&AGENDMAPU0119.MAR
vc,hlist Check Register Page: 1
03/09/2001 11:47:44AM City of Maplewood
Check
Date
Vendor
BAUMAN, GAYLE
53446
3/7/01
01086
MN NATIVE PLANT SOCIETY
53447
3/13/01
01984
ACTIVE.COM INC.
53448
3/13/01
01908
ADMINISTRATION, DEPT OF
53449
3/13/01
01985
AETNA
53450
3/13/01
01990
AIRBORNE EXPRESS
53451
3/13/01
00104
ANDERSON, EVERETT A
53452
3/13/01
00111
ANIMAL CONTROL SERVICES, INC.
53453
3/13/01
01810
BARNA, GUZY & STEFFEN, LTD.
53454
3/13/01
00159
BARTZ., PAUL
53455
3/13/01
00162
BAUMAN, GAYLE
53456
3/13/01
00182
BESETH, GORDON
53457
3/13/01
.00210
BRAUER & ASSOCIATES, LTD
53458
3/13/01
01986
BUSACK, DANIEL
53459
3/13/01
00307
COLLINS ELECTRICAL CONST. CO.
53460
3/13/01
00354
CUSTOM FIRE APPARATUS, INC.
53461
3/13/01
00358
D & D TOWING SERVICE INC.
53462
3/13/01
01972
EVENT SOUND & LIGHT
53463
3/13/01
00669
HILLTOP TRAILER SALES INC
53464
3/13/01
00740
JGC INC.
53465
3/13/01
01894
KELLY & FAWCETT PA
53466
3/13/01
00782
KPMG LLP
53467
3/13/01
00813
KRACHE, JIM
53468
3/13/01
00818
KRINKIE HTG & AIR CONDITIONING
53469
3/13/01
00828
L.M.C.I.T.
53470
3/13/01
01987
LAKE LAND ADVERTISING
53471
3/13/01
00857
LEAGUE OF MINNESOTA CITIES
53472
3/13/01
00857
LEAGUE OF MINNESOTA CITIES
53473
3/13/01
00867
LILLIE SUBURBAN NEWSPAPERS
53474
3/13/01
01988
LINDGREN, STEPHEN
Description /Account
Amount
REGISTRATION - HUTCHINSON & GAYNO
36.00
TECH SUPPORT & UPGRADES RECWARE
1,940.00
COMM ROUTER SRV- JAN 2001
440.00
G BARNES - 00004877B REFUND
143.28
2 SHIPMENTS TO D GRACE
42.21
REIMBURSE MILEAGE - FEB 2001
28.28
MAPLEWOOD PATROL & BOARDING
1,208.10
PROF SERVICES - FEB 2001
1,131.00
MEALS- PARAMADIC SCH 1/17 TO 1/19
16.00
MEALS - PARAMEDIC SCH 1/22 TO 1/26
69.65
MEALS - PARAMEDIC SCH 1/29 TO 2/2
32.00
MEALS - PARAMEDIC SCH 2/5 TO 2/9
37.49
MEALS - PARAMEDIC SCH 2/12 TO 2/16
31.19
MEALS - PARAMEDIC SCH 2/19 TO 2/23
23.86
MEALS - PARAMEDIC SCH 2/26 TO 3/2
38.94
REIMBURSE MILEAGE - ELAN USER MTG
35.29
REIMBURSE MILEAGE 1/29 & 2/16
19.18
EDGERTON PARK DESIGN - PHASE 1
15,450.00
MEALS - INTOXILYZER SCH 2/5 TO 2/8
28.81
CHECK & REPAIR 3 STREET LIGHTS
913.82
REPAIR TO E2
210.60
TOW SQUAD
102.24
TOWING CHARGES
30.00
TOW CHARGES
69.23
TOW SQUAD
75.00
TOW FORFEITURE
69.23
CALL OUT
60.00
TRAILER RENTAL
410.03
BASKETBALL DIVIDER CURTAIN & ROD
386.80
LEGAL SERVICES - FEB 2001
9,157.06
PROF SERVICES W /ANNUAL AUDIT OF
10,000.00
HONORARIAN - SPEAKER FOR FUR TRAD
200.00
REPAIR - STATION 4 HEATING SYS
59.00
PAULSON CLAIM
171.06
AD FOR 1 YEAR - MCC
188.00
SAFETY & LOSS CONTR WORKSHOP
100.00
DIRECTORY -CITY OFFICIALS 2001
236.60
PUBLIC NOTICE - IMPRV 00 -04
107.36
TOW CHARGE - VEH DAMAGED
437.40
1
vchlist Check Register Page: 2
03/09/2001 11 :47:44AM City of Maplewood
Check
Date
Vendor
Description /Account
Amount
53475
3/13/01
00932
MAPLEWOOD BAKERY
ICE ARENA TASK FORCE MTG 1/11
8.61
53476
3/13/01
00945
MASYS CORP
HARDWARE /SOFTWARE MT -MAR 2001
704.25
53477
3/13/01
00986
METROPOLITAN COUNCIL
MONTHLY SAC - FEB 2001
3,415.50
53478
3/13/01
01051
MN OCCUPATIONAL HEALTH
PRE -EMPL PHYSICALS
1,270.00
53479
3/13/01
01028
MN STATE TREASURER STAX
MONTHLY SURTAX - FEB 2001
1,856.39
53480
3/13/01
01075
MN /S.C.I.A.
2001 MEMBERSHIP - MEEHAN
18.00
53481
3/13/01
00395
NATURAL RESOURCES, DEPT OF
DNR FEES
889.00
53482
3/13/01
01156
NELSON, JEAN
REIMBURSE MILEAGE - 1/1 TO 2/28/01
61.17
53483
3/13/01
01161
NEW BRIGHTON, CITY OF
RAMS CO GIS USER GRP ANNUAL FEE
3,220.00
53484
3/13/01
01187
NORTHERN TOOL & EQUIPMENT CO.
MISC SUPPLIES
7.75
53485
3/13/01
01989
OLMSTEAD CTY SHERIFF'S OFFICE
2001 PDI TRIALS REGISTRATIONS
120.00
53486
3/13/01
01218
ON SITE SANITATION
TRASH REMOVAL - EDGERTON PARK
28.83
53487
3/13/01
00001
ONE TIME VENDOR
REFUND CENTRAL MIDDLE SCH - GROUP
72.60
53488
3/13/01
00001
ONE TIME VENDOR
REFUND GEORGEANN HALL - MBRSHP
155.79
53489
3/13/01
00001
ONE TIME VENDOR
REFUND GENET BARNES - 00004877B
285.82
53490
3/13/01
00001
ONE TIME VENDOR
REFUND PAO YANG - BANQUET RM
500.00
53491
3/13/01
01311
P.E.R.A.
OMITTED PERA DED- M ANZALDI
523.84
53492
3/13/01
01313
PUMP AND METER SERVICE, INC.
REPLACED NEW DIESEL NOZZEL
16.93
53493
3/13/01
01337
RAMSEY COUNTY -PROP REC & REV
HAZARDOUS WASTE LICENSE
170.43
LAMPING & LUMINAIRES SRVS
22.61
LAMPING SRV FOR TRAFFIC SIGNAL
67.80
LAMPING & LUMINAIRE SERVICES
90.40
BRIDGE INSPECTIONS
380.00
53494
3/13/01
01341
RAMSEY CTY FIRE CHIEFS ASSOC.
MEMBERSHIP DUES 2001
50.00
53495
3/13/01
01359
REGAL AUTO WASH DETAIL
CAR WASHES - FEB 2001
239.67
53496
3/13/01
01384
ROSEVILLE FIRE GROUND ACCT
NAME TAGS
7.50
53497
3/13/01
01418
SAM'S CLUB DIRECT
SNACKS & POP FOR DANCE
378.92
53498
3/13/01
01468
SLABA, JACLEE
POSTERS -BILLY MCLAUGHLIN CONCER
100.00
53499
3/13/01
01526
STATE TREASURER
2001 SPR BLDG CODE SEM- CARVER
30.00
53500
3/13/01
01550
SUMMIT INSPECTIONS
ELECTRICAL CONTR INSPECTIONS
2,812.80
53501
3/13/01
01592
TAYLOR TECHNOLOGIES, INC.
PHONE SUPPORT
382.00
53502
3/13/01
01618
THOMALLA, DAVID
TUITION & BOOKS REIMBURSEMENT
1,261.90
53503
3/13/01
01634
TOUSLEY FORD, INC.
REKEY IGNITION SQUAD CAR
524.86
53504
3/13/01
01669
TWIN CITIES TRANSPORT &
TOW ERMA UNIT #533
150.00
53505
3/13/01
01704
URBANSKI, HOLLY
REPLENISH PETTY CASH
93.73
53506
3/13/01
01709
VASKO RUBBISH REMOVAL
TRASH REMOVAL - JAN & MAR 2001
2,309.32
53507
3/13/01
01711
VECTOR INTERNET SERVICES INC
MTH WEB SPACE & DOM HOSTING
24.00
vchlist
03/09/2001 11 47:44AM
Check Register Page: 3
City of Maplewood
Check
Date
Vendor
53508
3/13/01
01734
53509
3/13/01
01876
53510
3/13/01
01190
65 Checks in this report
WALSH, WILLIAM P. COMMERCIAL PLUMBING INSPECTIONS 50.50
WHAT WORKS INC COMM DEV TRAINING 1,200.00
XCEL ENERGY MONTHLY UTILITIES - FEB 2001 62,805.98
Total checks : 130,041.61
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted Settlement
Date Date w ee
03/05/01
03/06/01
03/05/01
03/06/01
03/02/01
03/06/01
03/02/01
03/06/01
03/06/01
03/07/01
03/0.6/01
03/07/01
03/02/01
013/06/01
03/07/01
03/08/01
03/07/01
03/08/01
03/08/01
03/09/01
03/08/01
03/09/01
03/09/01
03/12/01
03/09/01
03/12/01
MN State Treasurer
MN State Treasurer
MN State Treasurer
CBSA
MN State Treasurer
MN State Treasurer
Elan Financial Services
MN State Treasurer
MN State Treasurer
MN State Treasurer
MN State Treasurer
MN State Treasurer
MN State Treasurer
TOTAL
Description
Drivers License #697
Deputy Registrar #149
State Payroll Tax
Dental claims
Drivers License #697
Deputy Registrar #149
Purchasing card items
Drivers License #697
Deputy Registrar #149
Drivers License #697
Deputy Registrar #149
Drivers License #697
Deputy Registrar #149
Amount
632.00
14,090.00
14,425.87
1,311.21
1,058.00
14,062.50
14,952.90
708.00
12,940.63
726.50
9,928.73
778.50
9,451.12
95.065.96
C!
vchlist Check Register Page: 1
03/16/2001 11 :15 :32AM City of Maplewood
Check
Date
Vendor
53511
3/20/01
00033
ACE HARDWARE
53512
3/20/01
00096
AMOCO OIL COMPANY
53513
3/20/01
00111
ANIMAL CONTROL SERVICES, INC.
53514
3/20/01
00121
ARAMARK REFRESHMENT SERVICES
53515
3/20/01
00144
BCA, FORENSIC SCIENCE LAB
53516
3/20/01
01993
BERGER, MERVIN
53517
3/20/01
01811
BERNATELLO'S PIZZA INC
53518
3/20/01
00227
BRUCE CHRISTOPHER SEMINARS INC
53519
:3/20/01
00232
BURNETT, MORLEY AND BETH
53520
3/20/01
00237
C.C. SHARROW CO., INC.
53521
3/20/01
01991
CLEMENS, BRIAN
53522
3/20/01
01958
COMMERCIAL DRYWALL, INC
53523
3/20/01
00330
COPY SERVICE CORP.
53524
3/20/01
00420
DOWNTOWNER
53525
3/20/01
00449
EDEN SYSTEMS, INC.
53526
3/20/01
00463
EMERGENCY APPARATUS MAINT.
53527
3/20/01
01994
FALENZER, KAY
53528
3/20/01
00587
GOVERNMENT TRAINING SERVICE
53529
3/20/01
00606
GRUBER'S POWER EQUIPMENT
53530
3/20/01
00612
GYM WORKS
53531
3/20/01
00624
HANDY HITCH & WELDING CO INC
53532
3/20/01
00649
HEFFERNAN, PATRICK
53533
3/20/01
00661
HERITAGE BANK
53534
3/20/01
00719
INDEPENDENT SCHOOL DIST. #622
53535
3/20/01
01605
INSTITUTE FOR FORENSIC PSYCH, THE
53536
3/20/01
00789
KATH FUEL OIL SERVICE CO
53537
3/20/01
01894
KELLY & FAWCETT PA
53538
3/20/01
01897
KRAUS- ANDERSON CONSTRUCTION CO
53539
3/20/01
00867
LILLIE SUBURBAN NEWSPAPERS
53540
3/20/01
00881
LUKIN, STEVE
53541
3/20/01
00901
M.G. F.O.A.
53542
3/20/01
00888
M/A ASSOCIATES
53543
3/20/01
00932
MAPLEWOOD BAKERY
Description /Account
MISC SUPPLIES - FEB 2001
MISC SUPPLIES
SQUAD FUEL
MPWD PATROL & BOARDING FEES
MERCH FOR RESALE
INTOXILYZER CERT CLASS
ELECTION RECOUNT 1/31
MERCH FOR RESALE
SEMINARS - 2ND HALF PYMT
REPAIR PA SYSTEM
STRAPS
REPAIR VEHICLE DAMAGED
DRYWALL SYS - APPL 2
SERVICE AGREEMENT
BIO- HAZARD CLEANUP - SQD 943
UPGRADE SOFTWARE - EQUIPMENT
UPGRADE SOFTWARE - TRAINING
AMB MEDIC 2
AMB MEDIC 2 REPAIR
ELECTION RECOUNT PARKING 1/31
2001 LAND USE PLANNING WKSHP
SPARK PLUGS & DIAPHRAM
SERVICE CALL
HITCH
MISC SUPPLIES
MISC SUPPLIES
US SAVINGS BONDS - 3/2 & 3/16 P/R
STAFF SERVICE - 62.25 HOURS
PSYCH EXAM- POLICE OFFICER CANDIDA
CABLE FOR E3
PROSECUTION LEGAL SERVICES
CONSTRUCTION MGMT SRVS TO 1/31/01
PUBLIC NOTICE - HEARING/T EMMERICH
MEALS/TAXI /PARKING 3/2 TO 3/4
MARCH LUNCHEON MTG 3/21/01
50# ICE MELT
BIRTHDAY CAKES - MCC
Amount
207.33
8.98
59.95
922.08
144.00
680.00
12.23
321.60
3,000.00
50.00
231.53
265.90
15,476.44
158.85
117.65
1,625.00
1,569.90
1,745.73
494.18
14.85
125.00
11.67
450.00
182.17
53.90
21.73
500.00
848.25
350.00
14.30
5,250.00
61,538.74
159.00
130.85
20.00
116.72
142.50
vcniist
03/16/2001 .111532AM
Check Register
City of Maplewood
Page: 2
Check
Date
Vendor
Description /Account
Amount
53543
3/20/01
00932
MAPLEWOOD BAKERY
(Continued)
BIRTHDAY CAKES - MCC
128.25
BIRTHDAY CAKES - MCC
142.50
MCC BAKERY GOODS - FEB 2001
447.07
MCC BAKERY GOODS - JAN 2001
439.91
53544
3/20/01
00942
MARSDEN BLDG MAINTENANCE CO.
CLEAN & SANITIZE CARPET - 2296 PHYLIS
340.80
53545
3/20/01
00954
MCCOLLISTER & CO.
UNITED DIESEL/ARTIC BLUE HYDRAULIC
2,560.41
53546
3/20/01
00998
MIDWEST COCA -COLA BOTTLING CO.
MERCH FOR RESALE
421.20
MERCH FOR RESALE
430.95
53547
3/20/01
01015
MINNCOMM
PAGERS
163.98
53548
3/20/01
01930
MN SWORD PLAY
FENCING INSTRUCTOR
320.00
53549
3/20/01
01114
MULVANEY, DENNIS
SAFETY SHOES
148.75
53550
3/20/01
01117
MUNICILITE COMPANY
24 VOLT BULBS
50.69
53551
3/20/01
01136
NARDINI FIRE EQUIP. CO., INC.
EXT RECHARGE
44.25
53552
3/20/01
00395
NATURAL RESOURCES, DEPT OF
DNR
460.00
53553
3/20/01
01992
NICKSON, MIKE
CABINET - STATION 7
49.00
53554
3/20/01
01172
NORTH HIGH ALUMNI CHOIR
MCC REF - DIFF BETWEEN CONCERTS
52.83
53555
3/20/01
01173
NORTH METRO AUTOMOTIVE
REPAIR DC 1 CAR
158.72
53556
3/20/01
01887
NORTHLAND CONCRETE & MASONARY
MAPLEWOOD FIRE STAT - APPL 5
34,312.20
53557
3/20/01
01202
N.YSTROM PUBLISHING CO INC
MAPLEWOOD IN MOTION - MAR 2001
10,229.68
53558
3/20/01
01212
OLSON, ARNOLD G
PLAN REV & CODE CONS
1,915.00
53559
3/20/01
01218
ON SITE SANITATION
GETHSEMANE PK - REG SRV
28.83
53560
3/20/01
00001
ONE TIME VENDOR
REF ISD #834 - LILY LAKE ELEM OVRPYM
15.00
53561
3/20/01
00001
ONE TIME VENDOR
REF ROBERT MARTINSON - SCH RELEAS
25.00
53562
3/20/01
00001
ONE TIME VENDOR
REF JULIE BETANCOURT - BDAY
75.25
53563
3/20/01
00001
ONE TIME VENDOR
REF MIKE HANSON - VB TOURN
110.00
53564
3/20/01
01311
P.E.R.A.
ER ID #6120 - 00,01,51 - 03/16/01 P/R
36,649.85
53565
3/20/01
01238
PAKOY, EUGENE F
MECHANICAL INSPECTIONS
4,686.57
53566
3/20/01
01909
PARKOS CONSTRUCTION CO
FIRE STATION - APPL 4
43,218.35
53567
3/20/01
01941
PATRICK GRAPHICS & TROPHIES
PLAYOFF CHAMPION TROPHY
3,000.53
53568
3/20/01
01337
RAMSEY COUNTY -PROP REC & REV
DATA PROCESSING - JAN 2001
1,007.50
53569
3/20/01
01360
REINHART FOODSERVICE
MERCH FOR RESALE
399.19
53570
3/20/01
01407
S &T OFFICE PRODUCTS INC.
OFFICE FURN FOR FIRE MARSHALL -
2,566.79
53571
3/20/01
01449
SERVICE SALES CORP.
TOM TICKETS
255.95
53572
3/20/01
01504
ST PAUL, CITY OF
RADIO SRV & MAI NT - FEB 2001
758.95
53573
3/20/01
01567
SVENDSEN, RUSTY
MEALS 3/2 TO 3/4
43.42
53574
3/20/01
01995
TAX COURT SYSTEMS
REPAIR RACQUETBALL DOOR
475.01
REPAIR RAQUETBALL DOOR
225.20
vchlist Check Register p 3
03/16/2001 111532AM City of Maplewood
t-
Check
Date
Vendor
53575
3/20/01
01026
53576
3/20/01
01692
53577
3/20/01
01734
53578
3/20/01
01750
53579
3/20/01
01755
53580
3/20/01
01794
53581
3/20/01
01798
53582
3/20/01
01807
72 Checks in this report
TRANSPORTATION, DEPT OF
U.S. POSTAL SERVICE
WALSH, WILLIAM P.
WATSON CO INC, THE
WEBER ELECTRIC
XPEDX
YOCUM OIL CO.
ZWIEG, SUSAN
Description /Account
Amount
PROJ 99 -07 EQUIPMENT USAGE
20.07
POSTAL PRMT #00625 - 000 - ANNUAL FEE
125.00
COMMERCIAL PLUMBING INSP
320.00
MERCH FOR RESALE
234.16
MAPLEWOOD FIRE STAT - APPL 5
15,105.00
PAPER
269.14
DC CAR 1
24.89
REIMBURSE MILEAGE 3/7/01
9.66
Total checks :
259,500.33
c
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted Settlement
Date Date . Pa ee
03/12/01
03/13/01
03/12/01
03/13/01
03/09/01
03/13/01
03/13/01
03/14/01
03/13/01
03/14/01
03/09/01
03/15/01
03/14/01
03/15/01
03/14/01
03/15/01
03/15/01
03/16/01
03M 5/01
03/16/01
03/16/01
03/19/01
03/16/01
03/19/01
03/16/01
03/19/01
03/15/01
03/19/01
MN State Treasurer
MN State Treasurer
CBSA
MN State Treasurer
MN State Treasurer
Elan Financial Services
MN State Treasurer
MN State Treasurer
MN State Treasurer
MN State Treasurer
MN State Treasurer
MN State Treasurer
U.S. Treasurer
MN Dept of Revenue
TOTAL
Des cripti on
Drivers License #697
Deputy Registrar #149
Dental claims
Drivers License #697
Deputy Registrar #149
Purchasing card items
Drivers License #697
Deputy Registrar #149
Drivers License #697
Deputy Registrar #149
Drivers License #697
Deputy Registrar #149
Federal Payroll Tax
Sales Tax
Amount
950.50
21, 772.36
783.37
573.50
8,082.50
14,018.63
945.50
6,607.00
549.75
9,664.18
699.75
7,827.50
71,734.61
8,360.00
152, 569.15
�60
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK NUMBER
------ - - - - --
CHECK DATE
---- - - - - --
EMPLOYEE NAME
------------------------
AMOUNT
DIRECT DEPOSIT
03/16/01
- - - - --
ALLENSPACH , SHERRY -
-------- - - - - --
281,57
DIRECT DEPOSIT
03/16/01
ALDRI DGE , MARK
2 2 7 9.3 9
DIRECT DEPOSIT
03/16/01
BOHL JOH
, N C
2252.63
DIRECT DEPOSIT
03/16/01
FLOR, TIMOTHY
2418,81
DIRECT DEPOSIT
03/16/01
FRASER,JOHN
2424.54
DIRECT DEPOSIT
DIRECT DEPOSIT
03/16/01
TAUBMAN,DOUGLAS J
2194.49
DIRECT DEPOSIT
03/16/01
PALMA , STEVEN
2249,89
DIRECT DEPOSIT
03/16/01
JOHNSON, KEVIN
2328.80
DIRECT DEPOSIT
03/16/01
ERICKSON, VIRGINIA A
2212.29
DIRECT DEPOSIT
03/16/01
CROTTY , KERRY
2382.44
DIRECT DEPOSIT
03/16/01
HASSENSTAB, DENISE R
122.80
DIRECT DEPOSIT
03/16/01
HERBERT STEVEN
�
22 66.84
DIRECT DEPOSIT
03/16/01
DUNN,ALICE
2425977
DIRECT DEPOSIT
03/16/01
CORNER,AMY L
116.40
DIRECT DEPOSIT
03/16/01'
BELDE I STANLEY
2063.89
DIRECT DEPOSIT
03/16/01
RENSLOW,RITA
282.75
DIRECT DEPOSIT
DIRECT DEPOSIT
03/16/01
BAKKE , LONN A
2205,59
DIRECT DEPOSIT
03/16/01
BOWMAN ,RICK A
2 2 3 0. 6 9
DIRECT DEPOSIT
03/16/01
KOPPEN,MARVIN
281.57
DIRECT DEPOSIT
03/16/01
PIKE GARY K
2509.17
DIRECT DEPOSIT
03/16/01
HEINZ ,STEPHEN , TEPHEN J
2135.49
DIRECT DEPOSIT
03/16/01
HERBERT, MICHAEL J
2242947
DIRECT DEPOSIT
DIRECT DEPOSIT
03/16/01
STOCKTON,DERRELL T
2174.54
DIRECT DEPOSIT
03/16/01
RO S SMAN ,DAVID A
2193,66
DIRECT DEPOSIT
03/16/01
HALWEG ,KEVIN R
2 5 8 8.5 6
Fl
.CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK NUMBER
CHECK DATE
EMPLOYEE NAME
AMOUNT
DIRECT DEPOSIT
03/16/01
MARUSKA , ERICA
3 2 8.13
DIRECT DEPOSIT
03/16/01
OLSON ,JULIE S
15 81.8 9
DIRECT DEPOSIT
03/16/01
BREHEIM ROGER W
,
1794.82
DIRECT DEPOSIT
03/16/01
LARSON,DANIEL J
1610.56
DIRECT DEPOSIT
03/16/01
THIENES,PAUL
2116.29
DIRECT DEPOSIT
03/16/01
ANZALDI,MANDY
404.74
DIRECT DEPOSIT
DIRECT DEPOSIT
03/16/01
POWELL ,PHILIP
1756.79
DIRECT DEPOSIT
03/16/01
SZCZEPANSKI, THOMAS J
2565.09
DIRECT DEPOSIT
03/16/01
WEN Z EL , JAY B
1581.89
DIRECT DEPOSIT
03/16/01
DOBLAR, RI CHARD N
1653,55
DIRECT DEPOSIT
03/16/01
COLLINS , KENNETH V
281.57
DIRECT DEPOSIT
03/16/01
CAMPBELL CRAIG D
1581.89
DIRECT DEPOSIT
03/16/01
DOLLERSCHELL ROBERT J
251,25
DIRECT DEPOSIT
03/16/01
ERICKSON,KYLE F
991.08
DIRECT DEPOSIT
03/16/01
WEAVER,KRISTINE A
936001
DIRECT DEPOSIT
03/16/01
HAWKINS,LISA A
60.05
DIRECT DEPOSIT
DIRECT DEPOSIT
03/16/01
KOEHNEN , AMY
38,40
DIRECT DEPOSIT
03/16/01
McGUIRE ,MICHAEL A.
197,48
DIRECT DEPOSIT
03/16/01
OSTER, ANDREA J
1566.38
DIRECT DEPOSIT
03/16/01
URBANSKI , HOLLY S
1491.58
DIRECT DEPOSIT
03/16/01
ANDERSON,CAROLE J
1717.95
DIRECT DEPOSIT
:.
03/16/01
JACKSON,MARY L
1571.74
DIRECT DEPOSIT
03/16/01
TETZLAFF, JUDY A
1395.42
DIRECT DEPOSIT
DIRECT DEPOSIT
03/16/01
CASAREZ , GINA
9 8 0. 3 8
DIRECT DEPOSIT
03/16/01
CARLE , JEANETTE E
1447,58
10
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK NUMBER
w. w wwr w � �. w w w w � �
CHECK DATE
-� � - - - -- - �
EMPLOYEE NAME
- w w �- � � � - � w � � - w•
AMOUNT
DIRECT DEPOSIT
03/16/01
- � � � � - w w � - w - � - �
JAGOE , CAROL
- w - � - - w w - � � w w w
1454.13
DIRECT DEPOSIT
03/16/01
OLSON , SANDRA
8 8 9.7 3
DIRECT DEPOSIT
03/16/01
CORCORAN ,THERESA M
1248.38
DIRECT DEPOSIT
03/16/01
MARTINSON,CAROL F
1447.58
DIRECT DEPOSIT
03/16/01
EVERSON,PAUL
1653.04
DIRECT DEPOSIT
DIRECT DEPOSIT
03/16/01
PARSONS,KURT G
1850.37
DIRECT DEPOSIT
03/16/01
SPANGLER, EDNA E
667.77
DIRECT DEPOSIT
03/16/01
ZWI EG , SUSAN C.
1534,78
DIRECT DEPOSIT
03/16/01
DeBILZAN, THOMAS C
1394 .78
DIRECT DEPOSIT
03/16/01
EDGE , DOUGLAS
2 2 4 4.4 8
DIRECT DEPOSIT
03/16/01
LUT Z ,DAVID P
2 2 8 3.13
DIRECT DEPOSIT
03/16/01
MEYER,GERALD W
2374.84
DIRECT DEPOSIT .
03/16/01
NAGEL BRYAN
2347.63
DIRECT DEPOSIT
03/16/01
OSWALD,ERICK D
1672.82
DIRECT DEPOSIT
03/16/01
DUCHARME,JOHN
1938.78
DIRECT DEPOSIT
DIRECT DEPOSIT
03/16/01
PECK,DENNIS L
21.00.22
DIRECT DEPOSIT
03/16/01
PRI EBE ,WILLIAM
19 7 4.7 8
DIRECT DEPOSIT
03/16/01
DOHERTY , KATHLEEN M
15 6 3 .5 8
DIRECT DEPOSIT
03/16/01
SCHINDELDECKER, JAMES
1618.7 8
DIRECT DEPOSIT
03/16/01
GREW - HAYMAN JANET M
1100001
1
.DIRECT DEPOSIT
03/16/01
HORSNELL,JUDITH A
1046.81
DIRECT DEPOSIT
03/16/01
NELSON,JEAN
931.20
DIRECT DEPOSIT
DIRECT DEPOSIT
03/16/01
GAYNOR,VIRGINIA A
1509.98
DIRECT DEPOSIT
03/16/01
LIVINGSTON, JOYCE L
868.52
DIRECT DEPOSIT
03/16/01
THOMPSON , DEBRA J
5 8 9.2 0
11
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK NUMBER
------ - - - - --
CHECK DATE
---- - - - - --
EMPLOYEE NAME
------------------------
AMOUNT
DIRECT DEPOSIT
03/16/01
- - - - --
EKSTRAND , THOMAS G
-------- - - - - --
2213,16
DIRECT DEPOSIT
03/16/01
ROBERTS , KENNETH
2103.47
DIRECT DEPOSIT
03/16/01
CARVER ,NICHOLAS N
2107,34
DIRECT DEPOSIT
03/16/01
KELLY LISA
,
1174.24
DIRECT DEPOSIT
03/16/01
NORDQUIST,RICHARD
2183.03
DIRECT DEPOSIT
03/16/01
OTIS,MARY ELLEN M
576.55
DIRECT DEPOSIT
DIRECT DEPOSIT
03/16/01
CHRISTENSEN,JODIE D
786.80
DIRECT DEPOSIT
03/16/01
COLEMAN,PHILIP
412.59
DIRECT DEPOSIT
03/16/01
FARR ,DIANE M
372,48
DIRECT DEPOSIT
03/16/01
HORWATH , RONALD J
485,07
DIRECT DEPOSIT
03/16/01
LARSON , DEBRA
590,32
DIRECT DEPOSIT
03/16/01
SEEGER, GERALD F
420,15
DIRECT DEPOSIT
03 / 16/01
STEINHORST , JEFFREY
585,36
DIRECT DEPOSIT
03/16/01
SWANSON , LYLE
19 5 3 .2 4
DIRECT DEPOSIT
03/16/01
FLUG,MEGAN L
151.13
DIRECT DEPOSIT
03/16/01
WATCZAK,LAURA
2116.29
DIRECT DEPOSIT
03/16/01
HOIUM,DORA
272.00
DIRECT DEPOSIT
DIRECT DEPOSIT
03/16/01
MORNING , TIMOTHY L
1364.11
DIRECT DEPOSIT
03/16/
S CHULT Z ,SCOTT M
15 8 0. 6 9
DIRECT DEPOSIT
03/16/01
REILLY , MICHAEL R
113 3.98
DIRECT DEPOSIT
03/16/01
YOUNG D I LLON J
�
693.64
DIRECT DEPOSIT
03/16/01
ATKINS , KATHERINE
137,26
DIRECT DEPOSIT
03/16/01
RAWLINGS,RINDA M
1085.98
DIRECT DEPOSIT
03/16/01
MCCLUNG,HEATHER A
342.34
DIRECT DEPOSIT
DIRECT DEPOSIT
03/16/01
DARST , JAMES M
2253.48
12
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK NUMBER
- - - --
CHECK DATE
---- - - - - --
EMPLOYEE NAME
------------------------
AMOUNT
-------- -
DIRECT DEPOSIT
03/16/01
- - - - --
S INDT , ANDREA J
-------- - - - - --
1235.58
DIRECT DEPOSIT
03/16/01
WORWA, LINDSAY M
63,85
DIRECT DEPOSIT
03/16/01
JUNG ,STEPHANIE J
19 0 3.31
DIRECT DEPOSIT
03/16/01
FRY,PATRICIA
1534.78
DIRECT DEPOSIT
03/16/01
CARLSON,THERESE
2277.20
DIRECT DEPOSIT
03/16/01
LE , SHERYL
3 3 7 7. 5 9
DIRECT DEPOSIT
DIRECT DEPOSIT
03/16/01
FAUST ,DANIEL F
3 5 2 0.18
DIRECT DEPOSIT
03/16/01
BAUMAN , GAYLE L
2 3 8 4.8 5
DIRECT DEPOSIT
03/16/01
KELSEY , CONNI E L
115 4.31
DIRECT DEPOSIT
03/16/01
GUI LFOI LE , KAREN E
2212.74
DIRECT DEPOSIT
03/16/01
WINGER, DONALD S
3 5 21.0 0
DIRECT DEPOSIT
03/16/01
ANDREWS SCOTT A
2252,35
DIRECT DEPOSIT
03/16/01
BANI CK , JOHN J
2754,74
DIRECT DEPOSIT
03/16/01
KARI S FLINT D
2 3 6 9.0 9
DIRECT DEPOSIT
03/16/01
KVAM,DAVID
2563.20
DIRECT DEPOSIT
03/16/01
RABBETT,KEVIN
2431.15
DIRECT DEPOSIT
DIRECT DEPOSIT
03/16/01
STEFFEN , SCOTT L
2 9 0 0.3 5
DIRECT DEPOSIT 1
03/16/01
THOMALLA ,DAVID J
2 7 5 4.7 4
DIRECT DEPOSIT
03/16/01
BERGERON, JOSEPH A
2357,54
DIRECT DEPOSIT 1.
03/16/01
GERVAI S -JR , CLARENCE N
2 0 4 8.8 6
DIRECT DEPOSIT
03/16/01
CALLAHAN,COLLEEN J
1805.65
DIRECT DEPOSIT
03/16/01
LUKIN,STEVEN J
2668.68
DIRECT DEPOSIT
03/16/01
SVENDSEN,RUSTIN L
2130.80
DIRECT DEPOSIT
DIRECT DEPOSIT
03/16/01
PRI EFER, WILLIAM
2 0 0 3.4 9
DIRECT DEPOSIT
03/16/01
KANE ,MICHAEL R
2 2 4 6. 6 9
13
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK NUMBER
------ - - - - --
CHECK DATE
---- - - - - --
EMPLOYEE NAME
------------------------
AMOUNT
DIRECT DEPOSIT
03/16/01
- - - - --
LUNDSTEN , LANCE
-------- - - - - --
2555931
DIRECT DEPOSIT
03/16/01
CAVETT ,CHRISTOPHER M
2645.49
DIRECT DEPOSIT
03/16/01
ANDERSON,BRUCE
3164.30
DIRECT DEPOSIT
03/16/01
MARUSKA,MARK A
2246.69
DIRECT DEPOSIT
03/16/01
HUTCHINSON,ANN E
1907.33
DIRECT DEPOSIT
03/16/01
COLEMAN,MELINDA
3329.26
DIRECT DEPOSIT
DIRECT DEPOSIT
03/16/01
GRAF ,MICHAEL
1323,49
DIRECT DEPOSIT
03/16/01
ROBBINS , AUDRA L
1323.49
DIRECT DEPOSIT
03/16/01
CROSSON,LINDA
1754.69
DIRECT DEPOSIT
03/16/01
EASTMAN , THOMAS E
2204,50
DIRECT DEPOSIT
03/16/01
STAPLES , PAULINE
2482,44
DIRECT DEPOSIT
03/16/01
S CHLI NGMAN PAUL
,
18 9 3.89
DIRECT DEPOSIT
03/16/01
HURLEY,STEPHEN
2324.46
DIRECT DEPOSIT
03/16/01
JOHNSON,BONNIE
865.04
DIRECT DEPOSIT
03/16/01
BERGO,CHAD M
1680.74
DIRECT DEPOSIT
83050
03/16/01
CARDINAL,ROBERT J.
319.90
83051
03/16/01
WASILUK,JULIE A
281.57
83052
03/16/01
FURSMAN,RICHARD F
4021.87
83053
03/16/01
HENSLEY,PATRICIA
119.52
83054
03/16/01
ZICK,LINDA
299.00
83055
03/16/01
INGVOLDSTAD,CURTIS J
100.00
83056
03/16/01
CUDE,LARRY J
403.46
83057
03/16/01
MATHEYS,ALANA KAYE
1686.39
83058
03/16/01
WEGWERTH,JUDITH A
1500.38
83059
03/16/01
VIETOR,LORRAINE S
1660.77
14
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK NUMBER
CHECK DATE
EMPLOYEE NAME
AMOUNT
83060
03/16/01
BERGER,CAROLE
24.00
83061
03/16/01
BERGER,MERVIN
27.00
83062
03/16/01
FALENZER,CATHERINE
27,00
83063
03/16/01
FOSBURGH,ANNE
27.00
83064
03/16/01
LOFGREN,RICHARD
24.00
83065
03/16/01
LUTTRELL,SHIRLEY
27.00
83066
03/16/01
MURASKI,GERALDINE T
24.00
83067
03/16/01
PALANK,MARY KAY
1447.58
83068
03/16/01
RICHIE,CAROLE L
1467.22
83069
03/16/01
RYAN,MICHAEL
3035.15
83070
03/16/01
SVENDSEN,JOANNE M
1621.29
83071
03/16/01
TICHY,PAMELA M
168.00
83072
03/16/01
BARTZ,PAUL
2021.09
83073
03/16/01
BUSACK,DANIEL P
1581.89
83074
03/16/01
KONG,TOMMY T
1491.01
83075
03/16/01
MARTIN,JERROLD
1337.60
83076
03/1.6/01
WELCHLIN,CABOT V
2097.09
83077
03/16/01
HALWEG,JODI A
1298.01
83078
03/16/01
MEEHAN,JAMES
2330.20
83079
03/16/01
SHORTREED,MICHAEL P
2213.00
83080
03/16/01
DARST,ROBERTA L
593.75
83081
03/16/01
SCHWAB,TAHIRAH H
110.00
83082
03/16/01
AHL,R, CHARLES
1819.23
83083
03/16/01
CHLEBECK,JUDY M
1621.18
83084
03/16/01
NIVEN,AMY S
688.80
15
16
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK NUMBER
CHECK DATE
EMPLOYEE NAME
AMOUNT
83085
03/16/01
FREBERG,RONALD L
2367.66
83086
03/16/01
JONES,DONALD R
1862.03
83087
03/16/01
ELIAS,JAMES G
2071.42
83088
03/16/01
LINDBLOM,RANDAL
1938.78
83089
03/16/01
EDSON,DAVID B
1995.02
83090
03/16/01
HELEY,ROLAND B
1653.38
83091
03/16/01
HINNENKAMP,GARY
1898.66
83092
03/16/01
LINDORFF,DENNIS P
1620.78
83093
03/16/01
NOVAK,MICHAEL J
1335.62
83094
03/16/01
BERGREN,KIRSTEN A
166.50
83095
03/16/01
WORDEN,KRISTEN L
105.75
83096
03/16/01
HANSEN,LORI L
908.46
83097
03/16/01
ANDERSON,EVERETT
196.66
83098
03/16/01
OSTROM,MARJORIE
2581.09
83099
03/16/01
WENGER,ROBERT J
2062.78
83100
03/16/01
ANGLES,JERI L
200.00
83101
03/16/01
BENDER,JAYME L
50.75
83102
03/16/01
BENNETT,HEIDI
78.00
83103
03/16/01
BJORK,BRANDON R
48.75
83104
03/16/01
BLAND,NEIL J
21.00
83105
03/16/01
BUCZKOWSKI,ALAN
73.00
83106
03/16/01
DAVISON,LINCOLN R
675.00
83107
03/16/01
DIEBEL,CHRISTOPHER J
42.50
83108
03/16/01
DRAGOS,AMANDA M
33.75
83109
03/16/01
DRESSEN,EMILY L
28.00
16
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK NUMBER
� ��w�r w�w�www
CHECK DATE
�w�www ww w w
EMPLOYEE NAME
ww �w w www w w w w�
AMOUNT
83110
03/16/01
w w w w w� w www w w w w w� w
FINN,GREGORY S
w w w� wow w www w �w
1414.69
83111
03/16/01
FRANK,LAURA
309.38
83112
03/16/01
GEBHARD,JILLIAN R
313.88
83113
03/16/01
GLASS,DANIEL M
50.25
83114
03/16/01
GLASS,ROBERT P
90.00
83115
03/16/01
GORE,MICHAEL A
40.00
83116
03/16/01
HAWKES,BRYAN L
48,00
83117
03/16/01
HOLDER,RYAN M
44.00
83118
03/16/01
HORNER,JAY B
84.00
83119
03/16/01
KAREL,BRADLEY M
51.00
83120
03/16/01
KIMLINGER,LAURA K
21.00
83121
03/16/01
KLEM,JOSH H
236.25
8.3122
03/16/01
LANDE,JOSEPH R.
21.00
83123
03/16/01
LEPPLA,JONATHAN G
33.00
83124
03/16/01
MARTINUCCI,ERIN R
56.00
83125
0 3 / 16 / 01
MI CK , JONATHAN
71,75
83126
03/16/01
MICK,KYLE J
30.00
83127
03/16/01
McBRIOE,PATRICK D
218.00
83128
03/16/01
NIEMCZYK,ANTHONY R
77.00
83129
03/16/01
NIEMCZYK,BRIAN N
75.00
83130
03/16/01
O'SHEA,COLETTE T
91.00
83131
03/16/01
OLSSON,KATHERINE J
26900
83132
03/16/01
POLASKI,PATRICK R
275.50
83133
03/16/01
RAJAN,RAJIU E
21.00
83134
03/16/01
RASMUSSEN,DAVID M
47.00
17
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK NUMBER
------ - - - - --
CHECK DATE
---- - - - - --
EMPLOYEE NAME
------------------------
AMOUNT
83135
03/16/01
- - - - --
ROERING,JORDAN T
---------------
48.00
8313.6
03/16/01
SHOBERG,KARI A
143.19
83137
03/16/01
SIKORA,LEAH K
46.00
83138
03/16/01
SIKORA,PAUL T
204.00
83139
03/16/01
SPENCER,WILLIAM
75.00
83140
03/16/01
TARR- JR,GUS L
90.00
83141
03/16/01
THOMAS,RUSSELL
49.00
83142
03/16/01
UNGAR,KRISTOPHER
66.00
83 -143
03/16/01
VANDERBOSCH,BLAKE R
33.00
83144
03/16/01
WALSH,JESSICA M
39.00
83145
03/16/01
WILLIAMS,ERICA L
39.00
83146
03/16/01
ZIELINSKI,JOSEPH R
49.00
83147
03/16/01
GERMAIN,DAVID
1646.98
83148
0 3 / 16 / 01
HAAG , MARK W
212 3 . 3 8
83149
03/16/01
NADEAU,EDWARD A
2246.69
83150
03/16/01
FUDGE,SUSAN L
76.50
83151
03/16/01
GLASS,JEAN
929.12
83152
03/16/01
HOIUM,SHEILA
947.55
83153
03/16/01
HOOGE,NICK S
64.60
83154
03/16/01
MOFFAT,ETHAN J
278.40
83155
03/16/01
PARTLOW,JOSHUA J
183.60
83156
03/16/01
POWERS,NICOLE L
251.44
83157
03/16/01
RIDLEHOOVER,KATE I
570.67
83158
03/16/01
SCHMIDT,RUSSELL
1301.09
83159
03/16/01
SHOBERG,CARY J
626.07
�I7
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK NUMBER
CHECK DATE
EMPLOYEE NAME
AMOUNT
83160
03/16/01
SMITH,AMY L
33.49
83161
03/16/01
ZAHRADKA,NICHOLAS T
119.00
83162
03/16/01
ANDERSON,TIMOTHY R
125.80
83163
03/16/01
BACHMAN,NICOLE T
128.44
83164
03/16/01
BODZIAK,MICHAEL D
310.38
83165
03/16/01
CARLSON,JULIE ANN
20.00
83166
03/16/01
CHAPMAN,JENNY A
362.22
83167
03/16/01
CMIEL,NICHOLAS S
64.35
83168
03/16/01
COSTA,JOSEPH P
144.00
83169
03/16/01
DEMPSEY,BETH M
81.40
83170
03/16/01
DeGRAW,KRYSTAL M
542.59
8.3171
03/16/01
ERICKSON,CAROL A
84.60
83172
03/16/01
FONTAINE,ANTHONY
40.50
8317.3
03/16/01
GRUENHAGEN,LINDA C
277.90
83174
03/16/01
HAFNER,THOMAS J
26.56
83175
03/16/01
HAGGERTY,KATHRYN A
151.20
83176
03/16/01
HAWKE,ASHLEY RYAN
836.43
83177
03/16/01
HEINN,REBECCA L
286.25
83178
03/16/01
HOLMGREN,LEAH M
195.43
83179
03/16/01
HOULE,DENISE L
154.80
83180
03/16/01
IRISH,KARL D
42.25
83181
03/16/01
JOHNSON,ROBERT P
228.90
83182
03/16/01
JOHNSON,ROLLAND H
49.66
83183
03/16/01
JOHNSON,SUSAN M
72.00
83184
03/16/01
JOVONOVICH,TODD R
76.33
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK NUMBER
CHECK DATE
EMPLOYEE NAME
AMOUNT
83185
03/16/01
KERSCHNER,BRANDON R
22.75
83186
03/16/01
KERSCHNER,JOLENE M
192.00
83187
03/16/01
KOEHNEN,MARY B
541.55
83188
03/16/01
KRONHOLM,KATHRYN R
185.25
83189
03/16/01
MILLS,ANNE K
60.13
83190
03/16/01
MOSSONG,ANDREA M
16.25
83191
03/16/01
McMAHON,MELISSA E
162.50
83192
03/16/01
OIE,GINA M
55.68
83193
03/16/01
OLSON,ABIGAIL E
123.63
83194
03/16/01
OWEN,JONATHAN
138.91
83195
03/16/01
PEHOSKI,CAITLIN M
149.50
83196
03/16/01
PEHOSKI,JOEL T
103.58
83197
03/16/01
REGESTER, DOUG
42.50
83198
03/16/01
SCHAEFER,ROB J
52.00
83199
03/16/01
SMITLEY,SHARON L
199.00
8320.0
03/16/01
SWANER,JESSICA
155.80
83201
03/16/01
WARNER,CAROLYN
59.70
83202
03/16/01
WEDES,CARYL H
117.00
83203
03/16/01
WELTER, ELIZABETH M
175.63
83204
03/16/01
WELTER,KRISTINE M
91.00
83205
03/16/01
WHITE,NICOLE B
250.25
83206
03/16/01
WHITE,TIMOTHY M
18.00
83207
03/16/01
WILLIAMS,KELLY M
721.38
83208
03/16/01
WOODMAN,ALICE E
300.55
83209
03/16/01
ZIELINSKI,JENNIFER L
134.28
20
21
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK NUMBER
CHECK DATE
EMPLOYEE NAME
AMOUNT
83210
03/16/01
BOSLEY,CAROL
176.30
83211
03/16/01
GLASS,GILLIAN
176.40
83212
03/16/01
GROPPOLI,LINDA M
239.75
83213
03/16/01
HANSEN,ANNA K
50.25
83214
03/16/01
HUPPERT,ERICA L
195.31
83215
03/16/01
KONECZNY, JENNA M
21.00
83216
03/16/01
LARKIN,JENNIFER L
173.88
83217
03/16/01
SCHROEDER,KATHLEEN
360.80
83218
03/16/01
TRAPP,STACY M
27.00
83219
03/16/01
BEHAN,JAMES
1353.18
83220
03/16/01
CHAPEAU,GREG M
664.82
83221
03/16/01
DOUGLASS,TOM
226.80
83222
03/16/01
JAHN,DAVID J
1403.68
83223
03/16/01
KOSKI,JOHN F
1014.78
83224
03/16/01
KYRK,ASHLEY
122.85
83225
03/16/01
LANGEVIN,KRISTINA A
78.00
83226
03/16/01
LESLIE,DUSTIN G
168.00
83227
03/16/01
LONETTI,JAMES F
763.64
83228
03/16/01
MAINA,FRANK
108.00
83229
03/16/01
MORIN,TROY J
144.00
83230
03/16/01
PATTERSON,ALBERT
672.05
83231
03/16/01
PRINS,KELLY M
371.39
83232
03/16/01
RISTOW,JONATHAN W
102.00
83233
03/16/01
ROSEBEAR,CRYSTAL J
132.00
83234
03/16/01
SEVERSON,HOLLY A
72.00
21
CITY OF MAPLEWOOD.
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK NUMBER CHECK DATE
83235 03/16/01
8323 - 6 03101
83237 03/16/01
83238 03/16/01
EMPLOYEE NAME
SEVERSON,JACOB D
AICHELE,CRAIG J
MULVANEY,DENNIS M
PRIEM, STEVEN A.
AMOUNT
6.00
1467.25
1789.18
1828.74
330176.03
22
AGENDA REPOR'..'
Action by Council
To: Richard Fursman, City Ma er
Date
From: Steve Lukin Fire Chief
Endorsed
J
..Subject: Rejection of 95' Platform Bid Modified
Date: March 19, 2001 Wow.
Rejected
INTRODUCTION
We went out for' bids in February for our 95' aerial platform apparatus that was approved as part of the
fire referendum. The truck committee had spent countless hours meeting with numerous vendors to put
together a set of specifications.
RECOMMENDATION
I recommend to the City Council that we reject all the bids that were received based on the following
information:
After attending the trade show in Indiana, we were able to see some equipment that we were
unable to see while. developing our specifications. At the show, we saw new technology and
equipment that are now available to us, and also some additional features in the area of safety
and user friendly systems.
After the truck committee reviewed and did further research of these new options and features, they
asked that we reject all bids They want to redo the specifications and go out for bid in March or April.
I agree with the recommendation of the committee, fully understanding that this piece of apparatus is
very expensive and it is important that we get the most value out of our dollar. Also, this is a 20 -year
piece of equipment and we must look into the future, not only to meet our needs, but also the changes
in the fire service and the safety of our citizens
Please accept my recommendation to reject all bids in regards to the 95' aerial platform.
att.
c: City Clerk
AGENDA NO. v3
MEMORANDUM
TO: Richard Fursman, City Manager Action by Council
FROM: Karen Guilfoile, City Clerk Date
Endorsed
DATE: March 20, 2001 Modified - --
Rejected
RE: Rush Line Corridor Task Force Appointment - Resolution
The Rush Line Corridor Task Force was created to provide a community forum to address the technical
land use, environmental, and financial issues associated with making reliable convenient transit service
available in the corridor to Rush City.
At the October 9, 2000, meeting the council moved to appoint Councilmember Collins as a member of the
Task Force and Councilmember Wasiluk as an alternate. Ramsey County Regional Railroad Authority is
requesting approval of the following resolution.
Rush Line Corridor Task Force
WHEREAS, Rush Line corridor is defined as the North State Trunk Highway 61 transportation
corridor from Rush City through St. Paul; and
WHEREAS, the City of Maplewood is committed to preserving this corridor for the future rail
transit alternatives; and
WHEREAS, The Corridor has significant transportation, safety, and land use issues; and
WHEREAS, There are opportunities for a variety of multi -modal short term and long term
transportation improvements in the corridor, including bus improvements, commuter, light and freight rail,
multi use paths and Intelligent Transportation Systems (ITS); and
WHEREAS, The Rush Line Task Force consists of cities, counties, and towns from St. Paul to
Rush City; and
and
WHEREAS, The Task Force is considering transit improvements and land use long this corridor;
WHEREAS, the City of Maplewood wishes to collaboratively plan for multi -modal transportation
improvements to the corridor and for the related land use and development impacts; and
WHEREAS, a Joint Powers Agreement is in place for the Rush Line Task Force to direct the
consideration of transit improvements and land use along the corridor.
NOW, THEREFORE BE IT RESOLVED, that the City of Maplewood ratifies the Joint Powers
Agreement for the Rush Line Corridor Task Force and identifies Kenneth Collins as its authorized
representative and Julie Wasiluk as its alternate representative to participate as a member of the Task
Force.
oS Agenda It
- Action by Council.
Vlcf A. Reiinhardi
BOARD OF RAMSEY COUNTY COMMISSIONERS
DARREN E. TOBOLT DISTRICT 7
ASSISTANT TO COMMISSIONER
Darren. Tobolt @Co. Ramsey. MN. Us
August 12, 1999
Mr. Michael McGuire
Maplewood City Manager
1830 East County Road B
Maplewood, Minnesota 55109
Dear Mr. McGuire:
Endorsed
Nodift ed
Dt
220 COURT HOUSE
SAINT PAUL, MINNESOTA 55102
TEL. (651) 266 -8350 FAX (651) 266 -8370
Victoria .Reinhardt @Co.Ramsey.MN.Us
The Rush Line Task Force is requesting that the City of Maplewood appoint a
representative , to the Task Force. Other units of government have appointed
elected officials to the Task Force. A list of potential members and information
about the joint powers agreement of the Task Force is enclosed.
The Rush Line Task Force was formed as a result of a commuter rail study being
conducted by the Minnesota Department of Transportation. The commuter rail
study recommended the Rush Line corridor as a Phase II commuter rail route if
commuter rail is implemented in this area. The Task Force is studying land use
issues and potential transit improvements in the Highway 61/35E corridor from
St. Paul to Rush City. The objectives are to both preserve land for future transit
nse aiYd to implement transit im in the short term, particularly u? arly with the
pending reconstruction of the 1-35E/1-694 common section. A federal and state
grant will fund the study, which is expected to be initiated later this year.
Minnesota's First Home Rule County
printed on recycled paper with a minimum of 10% post consumer content
S TR.D[5 D.� ^CDVRCI® 46
RUSH LINE CORRIDOR TASK FORCE
JOINT POWE AGREEMENT
Rush Line Corridor
North State Trunk Highway 61
transportation corridor from Rush
City through Saint Paul
Purpose of Joint Powers
Agreement
Provides a mechanism for
communities to collaboratively
plan for multi -model transportation
improvements and for related land
use development impacts
Potential Members
► The following units of government
are eligible for participation
provided the JPA is adopted
December 31, 2000.
A Chisago County Regional
Railroad Authority*
A Ramsey County Regional
Railroad Authority*
A Washington County Regional
Railroad Authority*
A City of Forest Lake
A Forest Lake Township
A City of Gem Lake
A City of Harris
A City of Hugo
A Lent Township _
A City of Little Canada
A City of Maplewood
A City of North Branch
City of Rush City
Rusheba Township
City of Saint Paul
A City of Stacy
A City of Vadnais Heights
A City of White Bear Lake
A White Bear Township
A Wyoming Township
City of Wyoming
* Indicates adoption of JPA
.The Joint Powers Agreement was
effective upon adoption by the three
regional railroad authorities in March
1999.
Key Provisions
Organization
► Each member shall appoint one
member and one alternate
► Each member has one vote
► Chair and vice chair are elected for
a one -year period
Powers
► Adopt an annual work plan and
budget
► Enter into contracts
► Disburse funds
► Adopt bylaws
Accept gifts, grants or loans
► Hold property
► Purchase insurance
Funding and Budd
► Activities are to be primarily
funded by federal or state grant
funds
► Regional Railroad Authorities
agreed to contribute funding, if
necessary, for startup and
administrative expenses of the
Task Force (to the extent not
covered by grants)
► Budget shall be adopted by July 1
of each year by unanimous vote of
the task force. The annual budget
shall include the amount of
contribution, if any, by each
member.
Withdrawal
► Members can withdraw by giving
90 days notice and by showing that
all undisputed amounts due and
owing are paid
► Withdrawal of a member does not
terminate the JPA
Amendments
► Must be made by unanimous
agreement
Officers
1999 Chair:
Commissioner Victoria
Reinhardt, Ramsey County
1999 Vice Chair:
Commissioner Tom Delaney,
Chisago County
FOR MORE INFORMATION ON
THE RUSH LINE TASK FORCE
Kathryn Despiegelaere
Director of the Ramsey County Regional
Railroad Authority
Phone: 651- 266 -2762
Fax: 651- 266 -2761
email: Kathryn .DeSpiegelaere @co.ramsey.mn.us
August 9, 1999
vj'
4
RUSH LINE CORRIDOR TASK FORCE
JOINT POWERS AGREEMENT
Rush Line Corridor
► North State Trunk Highway 61
. transportation corridor from Rush
City through Saint Paul
Purpose of Joint Powers
Agreement
► Provides a mechanism for
communities to collaboratively
plan formulti-model transportation
improvements and for related land
use development impacts
Pot.ential.Members
► The following units of government
are eligible for participation
provided the JPA is adopted
December 31, 2000.
A. ('_.hisago County Regional
Railroad Authority*
Ramsey County Regional
Railroad Authority*
Washington County Regional
Railroad Authority*
1A City of Forest Lake
Forest Lake Township
A0 City of Gem Lake
A0 City of Harris
City* of Hugo
Lent Township
A, City of Little Canada
A, City of Maplewood
A, City of North Branch
/o, City of Rush City
Rusheba Township
A, City of Saint Paul
A, City of Stacy
City of Vadnais Heights
City of White Bear Lake
White Bear Township
A, Wyoming Township
_City of .Wyoming.
* Indicates adoption of JPA
The Joint Powers Agreement was
effective upon adoption by the three
regional railroad authorities in March
1999.
Key Provisions
Organization
► Each member shall appoint one
member and one alternate
► Each member has one vote
► Chair and vice chair are elected for
a one -year period
NOW, 'THEREFOR, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as
follows:
1. Authorization. The City Council hereby authorizes Springsted to solicit bids for the competitive
negotiated sale of the Bonds.
2. Meeting; Bid Oyening_ This City Council shall meet at the time and place specified in the Terms of
Proposal attached hereto as Exhibit A for the purpose of considering sealed bids _for, and awarding the sale of,
the Bonds. The Clerk or her designee, shall open bids at the time and place specified in such Terms of
Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set
forth in the "Terms of Proposal;" attached hereto as Exhibit A and hereby approved and made a part hereof.
4. Official Statement. In connection with said competitive negotiated sale, the Clerk and other officers or
employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of
an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion.
Seconded by Councilmember Allenspach Ayes - all
5. 2000 Proposed Budget
a. Manager McGuire introduced the staff report and presented the specifics of the report.
NO ACTiON REQUIRED - Meeting will be held September 7, 1999 at the Council Manager Workshop.
6. Consider Appointment to the Rush Line Task Force
a. Manager McGuire introduced the staff report presented the specifics of the report.
Councilmember Allenspach moved to appoint Councilmember Koppen to the Rush Line Task Force.
Seconded by Councilmember Koppen Ayes - all
L. VISITOR PRESENTATIONS
NONE
M. COUNCIL PRESENTATIONS
1. Mayor's Mailbox - State Fair
2. , Councilmember Kittridge requested an update on the meeting with governmental entities regarding the
8 -23 -99
13
f ,
Agenda Item
MEMORANDUM
TO: Richard Fursman, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: March 20, 2001
RE: Temporary License Approval - Temporary Gambling
Introduction
Action by Council
Date
Endorsed
Modified
Rejected
Tim Koran has applied for a temporary gambling license for the Church of Presentation of the
Blessed Virgin May. They will be conducting bingo, pull tabs, and a raffle for their annual
Spring Festival event that will be held at the church located at 1725 Kennard Street, on May 5,
2001 from 11:00 a.m. to 9:00 p.m. and May 6, 2001 from 11:00 a.m. to 5:30 p.m..
Recommendation
It is recommend that Council approve the temporary gambling request.
CJ S
MEMORANDUM Action by Council
Date
TO: City Manager Eudoned
FROM: Ken Roberts, Associate Planner Mom
SUBJECT. Frattalone 's Highpoint Ridge Final Plat .
LOCATION: Carey Heights Drive and Duluth Street, south of County Road D
DATE: March 19, 2001
INTRODUCTION
Mr. Frank Frattalone, of Frattalone Excavating, is asking the city council to approve the final plat for
Frattalone's Highpoint Ridge. This final plat is the first phase of the Highpoint Ridge development,
and would create 29 lots for houses, 36 dots for town houses and ;one lot for a future phase of the
development. This plat is along Carey Heights Drive and Duluth Street, south of County Road D.
(See the maps on pages 3 - 5.)
BACKGROUND
On August 14, 2000, the city council approved the following for the Highpoint Ridge development:
1. Changes to the comprehensive plan. These were from R -1 (single dwellings), R -1 S (single
dwellings -small lot) and M -1 (light manufacturing) to R -3(M) (residential medium density)
for the site.
The city also dropped a planned minor collector street that would have gone through the site
from County Road D on the north to Highway 61 on the east.
2. A conditional use permit (CUP) for a planned unit development (PUD) fora 65 -unit housing
development. The applicant requested the CUP because the existing F (farm residence),
R -1 (single dwellings), R -1S (single dwellings -small lot) and M -1 (light manufacturing)
zoning districts limit the uses to single dwellings in a typical or standard subdivision or to
commercial uses near Highway 61 in the M -1 zone. (See the property line /zoning map on
page four.) As approved, the project will have 29 single dwellings and 36 town houses.
Having a PUD gives the city and developer a chance to be more flexible with site design and
development details than the standard zoning requirements would normally allow. The
existing F and M -1 zoning districts on the site also do not allow twin homes, town houses or
other multiple dwellings.
3. A preliminary plat to create the lots in the development. (See the approved preliminary plat
on page six.)
4. Having no parking for one side of private streets and driveways.
On February 26, 2001, the city council vacated part of the right -of -way for the Highway 61 frontage
road on the east side of the plat.
DISCUSSION
Mr. Frattalone is progressing with this phase of the plat. The contractor has installed the utilities,
curb and gutter and part of the bituminous for the streets in this part of the development.
Mr. Frattalone has finished all the conditions the council required for final plat approval.
RECOMMENDATION
Approve the final plat for Frattalone's Highpoint Ridge. Approval is subject to the:
1. County recording the deeds, deed restrictions and covenants required by the city.
2. Developer recording with Ramsey County deeds for the following:
a. Any necessary drainage and utility easements.
b. All trail easements within the development.
p:sec4 /highpont.fin
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. Proposed Final Plat
4. Preliminary Plat
5. 8 -14 -00 Council Minutes
6. Proposed Final Plat (Separate Attachment)
Attachment 1
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4
MINUTES MAPLEWOOD CITY COUNCIL Attachment 5
7:00 P.M., Monday, August 14, 2000
Council Chambers, Municipal Building
Meeting No. 00 -16
J. UNFINISHED BUSINESS
1. Highpoint Ridge (County Road D and Highway 61)
a. Acting City Manager Haider introduced the staff report.
b. Community Development Director Coleman presented the specifics of the report.
1. Frank Frattalone, the applicant, discussed the traffic control issue with the council.
2. Ed Terhaar, Senior Transportation Engineer, Benshoof & Associates, Inc., also
discussed the traffic control issue with the council.
Mayor Cardinal moved to open the meeting for ,public testimony regarding the traffic study only.
Seconded by Councilmember Koppen Ayes - Mayor Cardinal, Councilmembers
Koppen, Wasiluk
Nays - Councilmembers Allenspach, Collins
C. Mayor Cardinal opened the meeting for public testimony, calling for proponents or
opponents. The following persons were heard:
Jeff Bradt, 1236 Summit Court, Maplewood
Jim Haas, 3016 Frank Street, Maplewood
Shirley Jones, 3049 Walter Street, Maplewood
Scott Milton, 2965 Edward Street, Maplewood
Kim Esch, 2993 Carey Heights Drive, Maplewood
Dan Jurgens, 1225 Summit Court, Maplewood
Brent Jorgenson, 1235 Summit Court, Maplewood
Valerie Bradt, 1236 Summit Court, Maplewood
Mike Esch, 2993 Carey Heights Drive, Maplewood
Jeff Bradt, second appearance
6
Robert Polzer, 1852 Walter Street, Maplewood
Bruce Mogren, 10116 - 67th Lane North, Stillwater
Brent Jorgenson, second appearance
Scott Milton, second appearance
Jeff Bradt, third appearance
d. Mayor Cardinal closed the public hearing.
A. Comprehensive Plan Changes - (4 votes)
- R -1 (single dwellings), R -1 S (single dwellings -small lot) and M -1 (light
manufacturing) to R-3(M) (residential medium density)
Drop planned minor collector street
Councilmember Koppen moved to adol2t the followi,ng Land Use Plan Chmue Resolution which
char es the land use..121an for the Hiialipoint Rid Lore residential develo ment south of Comnly Road
D west of Highwav 61. These changes are from R-I.Lsinizle dmellin-gsl R -1 S sin le dwellings -
small lot and M -Lfli ht manufacturin to R -3 residential medium densiW for the site and
drop the lanned minor collector street between Cog= Road D and Highway 61:
Seconded by Councilmember Wasiluk Ayes - Councilmembers Kopp en, Wasiluk
Nays - Councilmembers Collins, Allenspach
Abstain - Mayor Cardinal
The motion failed.
Councilmember Wasiluk moved to approve the following resolution a roving - the land use 121an
chan a for the proposed townhomes and the single-family homes and leaviner the 12roiDosed
apartment house area unchanged this remains M -11.
RESOLUTION 00 -08 -083
LAND USE PLAN CHANGE RESOLUTION
WHEREAS, Frank Frattalone proposed changes to the city's land use plan from R -1 (single
dwellings), R- 1 S (single dwellings -small lot) and M -1 (light manufacturing) to R-3 (M) (residential
medium density) for the site.
VTHEREAS, this change applies to property for the Highpoint Ridge PUD south of County Road D
and west of Highway 61 in Section 4, Township 29, Range 22, Ramsey County, Minnesota.
WHEREAS, the applicant also requested a change to the land use plan to dro p the planned minor
collector street between County Road D and Highway 61.
WHEREAS, the history of this change is as follows:
1. On June 19, 2000, the planning commission held a public hearing. The city staff published a
g Y p
hearing notice in the Maplewood Review and sent notices to the surrounding property
g p p rtY
owners. The planning commission gave everyone at the hearing a chance to speak and
g - 8
present written statements. The planning commission recommended that the city council
approve the western part of the proposed plan (west of the existing M -1 zoning line),
including the plan amendment for the area west of the M -1 line.
2. On July 10, 2000, the city council discussed the proposed land use plan changes. They
considered reports and recommendations from the planning commission and city staff.
3. On August 14, 2000, the city council again considered the above - referenced requests.
NOW, THEREFORE, BE IT RESOLVED that the city council approve changes for the following
reasons:
1. The development would be consistent with the goals and objectives of the comprehensive
plan.
2. The town house site in the development is proper for and consistent with the city's policies
for medium and high - density residential uses. These include:
a. Creating a transitional land use between the existing and proposed low density
residential and commercial land uses.
b. It is on an arterial street and is near a collector street.
3. This development will minimize any adverse effects on surrounding properties because:
a. The proposed single dwellings will separate the proposed town houses from existing
homes.
b. There should be no significant traffic increase from this development on existing
local residential streets. The proposed street pattern keeps the town house traffic
separate from the proposed and existing single dwellings.
4. The city nor the developer plan to build the proposed collector street between County Road
D and Highway 61 because the of the existing and proposed grades, the existing power lines
and the existing pipelines make it difficult to build a street in this area.
Seconded by Councilmember Koppen Ayes - Councilmembers Allenspach, Collins, Koppen,
Wasiluk
Abstain - Mayor Cardinal
B. Conditional Use Permit (CUP) for a Planned Unit Development (PUD)
Councilmember Allenspach moved to adopt the following Conditional Use Permit Resolution
appr ovi_ng_a conditional use permit for a planned unit development for the Hi "hpoint Ridlae housing
development:
9 - 9
RESOLUTION 00 -08 -084
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Mr. Frank Frattalone, representing Frattalone Excavating, applied for a conditional use
permit (CUP) for the Highpoint Ridge residential planned unit development (PUD).
WHEREAS, this change applies to undeveloped property for the Highpoint Ridge PUD south of
County Road D and west of Highway 61. The legal description of these properties are:
PID: 04- 29- 22 -12- 0009 -5
Description: PLAT.03032 SECTION 4 TOWN 29 RANGE 22 EX E 160 FT THE S 100 FT OF
N 358 FT OF E 9 ACRES OF NW 1/4 OF THE NE 1/4 OF SEC 4 TN 29 RN 22
PID: 04- 29- 22 -12- 0008 -2
Description: PLAT.03032 SECTION 4 TOWN 29 RANGE 22 EX E 160 FT THE S 202 FT OF
N 560 FT OF E 9 ACRES OF NW 1/4 OF THE NE 1/4 OF SEC 4 TN 29 RN 22
PID: 04- 29- 22 -12- 0001 -1
Description: PLAT.03032 SECTION 4 TOWN 29 RANGE 22 E 100 FT OF N 158 FT OF NW
1/4 OF NE 1I4 (SUBJ TO RD) IN SEC 4 TN 29 RN 22
PID: 04- 29- 22 -12- 0002 -4
Description: PLAT.03032 SECTION 4 TOWN 29 RANGE 22 EX N 158 FT LYING E OF
CAREY HEIGHTS DRIVE AS SD DRIVE IS DESC IN DOC NO 1634533; THE N
1443.8 FT OF PART OF NW. 1 /4 OF NE 1/4 LYING ELY OF WLY LINE OF SD
DRIVE. ALSO, E 130 FT OF PART OF SD 1/4 1/4 LYING S RN 22
PID: 04- 29- 22 -12- 0010 -5
Description: PLAT.03032 SECTION 4 TOWN 29 RANGE 22 SUBJ TO CO RD AND WITH
RD ESMT AND EX E 16Q FT THE N 258 FT OF E 9 ACRES OF NW 1/4 OF NE
1/4 OF SEC 4TN29RN22
PID: 04- 29 -22 -12 -0006
Description: PLAT.03032 SECTION 4 TOWN 29 RANGE 22 S 100 FT OF N 1044 96/100 FT
OF PART WLY OF CL OF RD ESMT IN DOC 1634533 OF E 9 ACRES NW 1/4
OF NE 1/4 (SUBJ TO ESMTS) IN SEC 4, TN 29, RN 22
PID: 04- 29 -22 -11 -0006
Description: THE WESTERN PART OF THE FOLLOWING PARCEL THAT THE CITY HAS
ZONED F (FARM RESIDENCE): ALL THAT PART OF THE NORTHEAST
QUARTER (NE 1/4) OF THE NORTHEAST QUARTER (NE 1/4), OF SECTION
4, TOWNSHIP 29, RANGE 22, EXCEPT THE EAST 661.6 FEET OF THE
NORTH 1,006 FEET, AND SUBJECT TO COUNTY ROAD D. AND SUBJECT
TO A GAS PIPELINE EASEMENT LOCATED THEREON
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PID : 04- 29- 22 -12- 0007 -9
Description: THE SOUTH 224 96/100 FEET OF THE NORTH 834 96/100 FEET OF THE
EAST 9 ACRES OF THE NORTHWEST 1/4 OF THE NORTHEAST 1/4 OF
SECTION 4, TOWN 29, RANGE 22, EXCEPT THE EAST 160 FEET THEREOF,
TOGETHER WITH AN EASEMENT FOR INGRESS AND EGRESS BY FOOT
AND BY VEHICLE TO AND FROM THE ABOVE DESCRIBED PROPERTY
OVER AND ALONG THE FOLLOWING DESCRIBED PROPERTY TO WIT:
THE WEST 60 FEET OF THE EAST 160 FEET OF THE NORTH 834.96 FEET
OF THE EAST 9 ACRES OF THE NORTHWEST 1/4 OF THE NORTHEAST 1/4
OF SAID SECTION 4, TOWNSHIP 29, RANGE 22
All in Section 4, Township 29, Range 22, Ramsey County, Minnesota.
`WHEREAS, the history of this conditional use permit is as follows:
1. On June 19, 2000, the planning commission recommended that the city council approve the
western part of the proposed development for the permit.
2. On July 10, 2000, the city council held a public hearing. The city staff published a notice in
the paper and sent notices to the surrounding property owners. The council gave everyone
at the hearing a chance to speak and present written statements. The council also considered
reports and recommendations of the city staff and planning commission.
3. On August 14, 2000, the city council again considered this conditional use permit.
NOW, THEREFORE, BE IT RESOLVED that the city council the western part of the proposed
development (west of the existing M -1 area) of the above - described conditional use permit,
because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the city's comprehensive plan and code of ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to
any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or
air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference
or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not create
traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets, police
and fire protection, drainage structures, water and sewer systems, schools and parks.
I. 11
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7. The use would not create excessive additional costs for public facilities or services.
80 The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plan and preliminary plat date-stamped June 30 2000 � ,
except where the city requires changes. The developer shall revise the grading, utility, tY, tree
planting , and other project and construction plans to follow the site lan and preliminary plat
p p �Y p
dated June 30, 2000. The city council may approve major changes. The director of
community development may approve minor changes.
2. The proposed construction must be substantially started within one year of council approval
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or the permit shall end. The council may extend this deadline for one Y ear.
3.* Have the city engineer approve final construction and engineering plans. These plans shall
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include: grading, utility, drainage, erosion control, streets, trails, tree and driveway and
parking lot plans.
4. The design of the ponds shall be subject to the approval of the city engineer. The developer
shall give the city an easement for this pond and shall be responsible for getting any needed
off -site pond and drainage easements.
5. The developer or contractor shall:
a. Complete all grading for the site drainage and the pond, complete all public
improvements and meet all city requirements.
b.* Place temporary orange safety fencing and signs at the grading limits.
C. Remove the debris, junk, garbage and travel trailers from the site.
6. This approval does not include the final design approval for the duplexes, townhomes or for
the apartment buildings. The developer shall submit the final building, landscaping and site
plans for these to the community design review board (CDRB) for approval by the CDRB.
?. The city shall not issue any building permits for construction on an outlot (per city code
requirements). The developer must record a final plat to create buildable lots for any outlot
in the preliminary plat before the city will issue a building permit.
8. The city council shall review this permit in one year.
Seconded by Councilmember Wasiluk Ayes - Councilmembers Allens ach Collins Ko
p pp en,
Wasi luk
Abstain - Mayor Cardinal
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C. Preliminary Plat
Councilmember Allenspach moved to approve the western part of the Highpoint Ridge preliminary
lat received by the city on June 30 2000 except the proposed a artment and townhouse site in
the existing M -1 area. The developer shall complete the following before the city council approves
the ,final plat:
at:
1. Sign an agreement with the city that guarantees that the developer or contractor will:
a. Complete all grading for overall site drainage, complete all public improvements and
meet all city requirements.
b.* Place temporary orange safety fencing and signs at the grading limits.
C. Have NSP install Group V rate street lights in at least nine locations - primarily at
street intersections and street curves. The exact style and location shall be subject to
the city engineer's approval.
d. Pay the city for the cost of traffic- control, street identification and no parking signs.
e. Provide all required and necessary easements.
f. Demolish or remove the existing house and garage at 1170 County Road D, and all
other buildings, scrap metal, debris and junk from the site.
g. Cap and seal all wells on site that the owners are not using; remove septic systems or
drain fields, subject to Minnesota rules and guidelines. Within one year of the
contractor installing the sanitary sewer, the owners of the existing houses on Carey
Heights Drive shall connect their houses to the sanitary sewer.
h. Complete all the curb and gutter on Duluth Street and on Carey Heights Drive on the
south side of the site. This is to replace the temporary cul -de -sac, repair the cul -de-
sac pavement and restore and sod the boulevards.
i. For the trails, complete the following:
(1) Construct an eight- foot -wide paved walkway and two -rail split -rail fencing
between Lots 4 and 5, Block 1, between the street and the proposed east/west
trail in Block 3, and along the north side of the lots in Block One (in the
easement area) as shown on the plat date - stamped June 3 0, 2000. The
developer shall extend the west end of the trail in Lot 3, Block One into the
city park to connect to the existing park trail. All trails between lots shall be
in a 18- foot -wide trailway or pedestrian way or in easement areas.
(2) The developer shall install a two -rail split -rail fence on both sides of each
trail and posts at the ena of the trails to prevent motorized vehicles from
using the trail.
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(3) The developer shall build the trails and fencing with the streets.
(4) The city engineer must approve these plans.
j . Install signs where the driveways for the twin homes and for the town houses
intersect the public streets indicating that they are private driveways,
2.* Have the city engineer approve final construction and engineering plans. These p Tans shall
be revised to remove the proposed apartments and townhomes in the M -1 area and to follow
the site plan and preliminary plat dated June 30, 2000 and shall include the a ' utility,
gr ding, utility,
drainage, erosion control, tree, trail, sidewalk and street plans. The plans shall meet the
following conditions:
a. The erosion control plans shall be consistent with the city code.
b. The grading plan shall show:
(1) The proposed building pad elevation and contour information for each home
site. The lot lines on this plan shall follow the approved preliminary plat.
(2) Contour information for all the land that the construction will disturb.
(3) House pads that reduce the grading on sites where the developer can save
large trees.
(4) The proposed street and trail grades as allowed by the city engineer.
(5) All proposed slopes on the construction plans. The city engineer shall
approve the plans, specifications and management practices for any slopes
steeper than 3:1.On slopes steeper than 3:1, the developer shall prepare and
implement a stabilization and planting plan. At a minimum, the slopes shall
be protected with wood fiber blanket, be seeded with a no maintenance
vegetation and be stabilized before the city approves the final plat.
(6) All retaining walls on the plans. Any retaining walls taller than 4 feet require
a building permit from the city.
(7) Sedimentation basins or ponds as required by the watershed board or by the
city engineer.
(8) No grading beyond the plat boundary without temporary grading easements
from the affected properly owner(s).
(9) A minimum of a 10 =foot -wide, 10:1 bench below the normal water elevation
(NWL) of any pond designed to be a wet pond. The depth of the pond below
the NWL shall not exceed four feet.
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C.* The tree plan shall:
(1) Be approved by the city engineer before site grading or final plat approval.
(2) Show where the developer will remove, save or replace large trees. This plan
shall include an inventory of all existing large trees on the site.
(3) Show the size, species and location of the replacement trees. The deciduous
trees shall be at least two and one half (2'/2) inches in diameter and shall be a
mix of red and white oaks, ash, lindens and sugar maples. The coniferous
trees shall be at least eight (8) feet tall and shall be a mix of Austrian pine
and other species.
(4) Show no tree removal beyond the approved grading and tree limits.
(5) Include for city staff a detailed planting plan and material list.
(6) Be revised to group the new trees together. These planting areas shall be
around the ponding areas, on the steep slopes, along the common property
lines between residences and along all of the proposed trails. The developer
may use the tree groupings to separate the different types of residences.
(7) Show the planting of at least 242 trees after the site grading is done.
d. The street, trail and utility plans shall show:
(1) Paved walkways and two -rail split -rail fences in a trailway or pedestrian way
as shown on the proposed plans. This shall include the trail between Lots 4
and 5, Block 1, in Block 3 (as revised), between Block 1 and Block 3 (under
the power lines), connecting to the existing park trail to the west of the site
and on the east side of English Lane (Ridge Lane) to connect to the proposed
apartment site. The parks and recreation director shall approve their locations
and design.
(2) The public streets shall be a 9 -ton design with a maximum street grade of
eight percent and the maximum street grade within 75 feet of all intersections
at two percent.
(3) All the streets, parking areas and driveways with continuous concrete curb
and gutter.
(4) All public street right -of -ways shall be at. least 60- feet -wide.
(5) The completion of the curb and gutter on the north end of Duluth Street and
the existing Carey Heights Drive cul -de -sac, the repair or replacement of the
cul -de -sac pavement and the restoration and sodding of the boulevards
around the cul -de -sac.
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(6) A connection between the proposed water main in Block 3 and the proposed
water main system on the southerly part of the plat. The developer also shall
make a connection between the proposed water main on Lydia Avenue at
Highway 61 and the existing water main on the west side of Highway 61,
south of Guldens.
(7) The coordination of the water main alignments and sizing with the standards
and requirements of the Saint Paul Regional Water Services (SPRWS), .
Available fire flow analysis shall be determined for the water system at the
proposed apartment complex as well as through the existing 8 -inch and 12-
inch crossings of Highway 61 at Beam Avenue. Fire flow requirements shall
be verified with the Maplewood Fire Department.
(8) All utility excavations located within the proposed right -of -ways or within
easements. The developer shall acquire easements for all utilities that would
be outside the project area.
(9) A reduced number of sanitary and storm sewer manholes and water main
bends by "cutting corners" with the utility alignments. The developer's
engineer shall verify with the SPRWS the acceptable water main alignments
and crossings. Manholes may be offset from the street centerline if the result
lessens the number of structures.
(10) Provisions for public utilities and service(s) to the vacant or undeveloped
properties on the south side of the proposed Lydia Avenue.
e. The drainage plan shall ensure that there is no increase in the rate of storm water run-
off leaving the site above the current (predevelopment) levels.
3. Change the plat as follows:
a. Add drainage and utility easements as required by the city engineer.
b. Show drainage and utility easements along all property lines on the final plat. These
easements shall be ten feet wide along the front and rear property lines and five feet
wide along the side property lines.
C. Revise the lot lines in Block One and Block Three so there is a 18- foot -wide trail or
pedestrian way between Lots 4 and 5, Block One and between Lots 6 and 7 or
between Lots 8 and 9, Block Three to accommodate the proposed trails.
d. Show the existing pipeline and the NSP and pipeline easements on the final plat.
e. Show all public street right -of -ways at 60 feet wide.
f. Make as many of the property lines as is reasonably possible radial to the cul -de -sacs
or perpendicular to the street right -of -ways.
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g. If necessary, increase the lot widths for the lots next to the pipeline to ensure that the
house pads will be at least 100 feet away from the pipeline. (code requirement)
h. Change the street names as follows:
(1) Carey Heights Drive shall be used only in Block 2 (Phase One) of the project.'
The north/south street between Outlot A and Outlot B shall be Duluth Street.
(2) Highpoint Court shall be called Ridge Place.
(3) English Lane shall be called Ridge Lane.
(4) The cul -de -sac in Block 3 shall be called Highridge Court.
i. Show the extra ten -feet of street right -of -way for County Road D.
4. Secure and provide all required easements for the development including:
a. Any off -site drainage and utility easements.
b. Any necessary easements for the dedication and construction of Lydia Avenue.
5. The developer shall complete all grading for public improvements and overall site drainage.
The city engineer shall include in the developer's agreement any grading that the developer
or contractor has not completed before final plat approval.
6. Record the following with the final plat:
a. All homeowners association documents.
b. A deed restriction prohibiting the construction of a dwelling or its attachments
within 100 feet of the Williams Brothers pipeline. This affects Lots 3 through 6,
Block 1 and Lots 7 through 18, Block 3 of the proposed preliminary plat the city
received on June 30, 2000. The developer also shall notify the purchasers of the
pipeline location.
C. A deed dedicating 10 feet of additional right -of -way along County Road D for future
street widening with the final plat. The applicant shall submit the language for this
dedication to the city for approval before recording.
d. A covenant or deed restriction with the final plat that prohibits the driveways on
Lots 1, 23, 24, 25, 26, and 3 6, Block 3 from going onto County Road D.
e. A covenant or deed restriction that prohibits any further subdivision or splitting of
the lots or parcels in the plat that would create additional building sites unless
approved by the city council.
The applicant shall submit the language for these dedications and restrictions to the
city for approval before recording.
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7. Obtain a permit from the Ramsey - Washington Metro Watershed District for grading.
8. The owners of the properties at 1174 and 1176 County Road D shall change the addresses of
their properties to Carey Heights Drive addresses within 30 days of the contractor installing
the base bituminous course for the new public street in front of their homes.
If the developer decides to final plat part of the preliminary plat, the director of community
development may waive any conditions that do not apply to the final plat.
*The developer must complete these conditions before the city issues a grading permit or
approves the final plat.
Seconded by Councilmember Wasiluk Ayes - Councilmembers Allenspach, Collins Kopp en
Wasiluk
Abstain - Mayor Cardinal
D. No Parking for One Side of Private Streets and Driveways
Councilmember Allenspach moved to adopt the followine N Parkine Resolution for the on-street
arkin standards and no on- street Darkiniz re uirements for the Hi h oint Rid e PTJD south of
County Road D and west of Hi ahwav 61:
RESOLUTION 00- 08-085
NO PARKING RESOLUTION
WHEREAS, Maplewood has approved a residential PUD and preliminary plat known as Hi 8hP oint
Ridge.
WHEREAS, the developer wants to have reduced street right -of -way widths and reduced street
pavement widths in this development.
WHEREAS, the city has approved reduced street right -of -way widths and reduced street pavement
widths in the development, subject to on- street parking restrictions.
WHEREAS, Section 29 -52(b) of the city code allows variations from the city code standards if they
do not affect the general purpose of the city code.
NOW, THEREFORE, IT IS HEREBY RESOLVED that Maplewood prohibits the _ parking of motor
; P g
vehicles on both sides of all public streets less than 28 feet wide and prohibits parking on one side
of the public streets that are 28 feet to 32 feet wide in the Highpoint Ridge County
PUD south of C tY
Road D and west of Highway 61 in Section 4- 29 -22.
Seconded by Councilmember Wasiluk Ayes Councilmembers Allenspach, o
� Collins, � PP en
Wasiluk
Abstain - Mayor Cardinal
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Agenda &' t
MEMORANDUM
TO: Richard Fursman, City Van
FROM: Bruce K. Anderson, Dire nfP k d ec ation Action by Council
DATE: March 19, 2001 for the Mar�h\W, 2001 U ncil Meeting Date ON
l"
E ndorsed
SUBJECT: 2000 Parks and Recreation Commission Report M odred
Rejected
INTRODUCTION
Enclosed is a copy of the Parks and Recreation Commission Annual Report for 2000. The
Parks and Recreation Commission is a nine - member advisory board that provides
recommendations to the City Council on all matters relating to park acquisition, park
development and related policies.
The Commission meets the third Monday of each month and conducted 12 meetings during
the past year. The Commission is a hard - working, committed group of volunteers who have
provided the city staff and Council with excellent direction and long -range vision. The annual
report focuses on the number one challenge within the Parks and Recreation Department to
determine a permanent funding source for future park acquisition, development and
redevelopment projects.
Should you have any questions regarding the enclosed report, feel free to contact me directly
at ext. 4573.
kd\annrpt.mem
March 5, 2001
Dear City Council Members:
In compliance with Article ll, Section 21.20 of the Maplewood city ordinance, the Maplewood Parks
and Recreation Commission hereby submits its 2000 annual report and 2001 activity plan. In
concert with city staff, we have reviewed our accomplishments of the past year and discussed our
goals and objectives for the coming year. The Maplewood Parks and Recreation Department
provides a myriad of facilities (both indoors and outdoors), services, programs and leisure
opportunities for our Maplewood residents.
The past year has been a period of reflection and stable growth. The defeat of the fall referendum in
1999 was disappointing. We are currently reviewing financial /funding alternatives for our growing
park needs. The primary issue facing the city's park system is lack of funding alternatives given the
decrease in city P.A.C. funds. The Parks and Recreation Commission has established a network of
residents and we are currently exploring options as to how the community would like to see park
services funded in the future.
The year 2000 focused on long -range planning with the completion of the comprehensive parks,
open space and trail system plan. The document was three years in the works and ultimately
adopted by the City Council. With planning completed, we need to focus on implementation.
We appreciate the past City council support and look forward to your continued cooperation in 2001
and beyond. We believe that through open dialog between the City Council, staff, Parks and
Recreation Commission and our residents we'll be able to define workable, realistic goals to ensure
the continuation of quality leisure facilities and programs for all Maplewood residents.
We look forward to working with the City Council to define workable goals and define solutions to
the financial challenges our park system faces. If we can ever be of assistance or should you have
questions regarding the enclosed information, we encourage you to attend our monthly meetings or
contact us individually.
Respectfully submitted,
Peter Fischer, Chair
Craig Brannon, Vice Chair
Donald Christianson, Secretary
Rick Brandon, Commissioner
Audrey Duellman, Commissioner
Peter Frank, Commissioner
Carolyn Peterson, Commissioner
Bonnie Qualley, Commissioner
Marabeth Timmers, Commissioner
kdl2anrpt00.annrpt.comm
MAPLEWOOD PARKS AND RECREATION COMMISSION
ACTIVITY PLAN FOR 2001
CITY OF MAPLEWOOD
The mission of the Maplewood Parks and Recreation Department is: "To provide a community
environment for all citizens to participate in and enjoy cultural and recreational activities on an
equitable basis."
The Maplewood Parks and Recreation Department continued to work toward meeting its
mission statement in 2000. Managed growth was the cornerstone of 2000 as we began the
transition from long -range planning to implementation of the comprehensive park plan.
The failure of the park referendum in the fall of 1999 has raised new issues as to how funding
the park system can be accomplished given the limits of the P.A.C. fund. As the city becomes
more developed, the opportunity for new subdivisions and expansion of residential and
commercial property becomes limited, thus reducing the sole funding source for park
development and renovation of existing park sites. This issue is compounded by the fact that
development and acquisition costs for park property are increasing.
The 2000 annual report is broken down into nine sections for your review and consideration:
1. Maplewood Parks and Recreation Commission - The major accomplishment in 2000
was finalizing the comprehensive parks, open space and trail system plan. This was a
three -year project that culminated with the City Council adoption in January 2000. The
plan was prepared in cooperation with city staff, consultants and extensive input from the
community. The document outlines seven sections:
a. Planning framework/stakeholder involvement model
b. Assessment of need
c. Strategic plan
d. Parks, open space and trail system framework
e. Parks, open space and trail system plan
f. Ecological restoration and management framework for parks and open space
g. Implementation plan
The challenge for city policy makers is to now implement the well thought out and
community accepted planning document. The Parks and Recreation Commission
continued their goal established in 1999 to become more aware of recreation program
offerings. The Parks and Recreation Commission worked closely with staff to have
representatives from each of the divisions attend quarterly meetings to present their
specific areas of expertise.
2. Maplewood Community Center - The Maplewood Community Center completed its
sixth full year of operation serving over 400,000 patrons in 2000. The major project for
the MCC in 2000 was the completion of the fitness expansion facility. The construction of
the upper fitness area provided for 2000 additional square feet of fitness space. New
exercise equipment was purchased and the free weights were moved from the lower area
to provide a total fitness facility in one location.
Parks and Recreation Commission Activity Plan 2001
Page 2
The final revenue and expenditure figures have not been completed; it is estimated that
the community center will experience increased revenue, but also increased
expenditures. Staff estimates that the community center will experience a $30,000 - 40,000
shortfall. The fact remains that the community center pays for 95% of all of its operating
and maintenance costs.
3. Park Development - There were two major park projects completed in 2000. The first
was the renovation of Robinhood Park. Robinhood Park was completed on time and
within budget on August 1, 2000. New amenities at Robinhood Park included a new
internal trail system, tot lot, grading, landscaping, picnic area and hard court basketball
surface. The project has been well received by the neighbors and has resolved the major
conflict of basketball players and loud noise adjacent to abutting property owners. The
hard court surface was relocated to the center of the park and appears to have resolved
this neighborhood issue.
The second major park project was the completion of the nature center floating
boardwalk. The new boardwalk is 620 feet in length and resolves the land use issue with
Union Cemetery. The new boardwalk connects city -owned land to city -owned land and
avoids the leased property from Union Cemetery. The floating boardwalk was completed
at a cost of $100,000 with the assistance of a $50,000 grant from the State of Minnesota.
One of the unique features of the floating boardwalk is the use of Enviro - Floats. The city
experienced. problems in the past with muskrats chewing through the vinyl floats and
having insulation surfacing throughout the lake area. The new Enviro -Float system
includes a hardened poly exterior filled with 82 2 -liter pop bottles. This has proven to be a
positive flotation device and should resolve the age -old problem of "animal vandalism ".
The Parks and Recreation Commission continued to remain involved in the Bruentrup
farm relocation, along with the Maplewood Historical Society and City Manager's office.
The farm buildings were relocated in 1999 and have reached their final "resting place" at
the Woodlynn and County Road D open space property. Staff provided minor
construction services including parking lot construction, plantings and landscaping in
2000. We will be finalizing the landscaping plan along with a permanent fence around the
Bruentrup farm site in 2001.
4. Park Land Acquisition -Acquisition of land for neighborhood parks has been completed
based on the comprehensive park plan. Staff envisions that minor land purchases for trail
corridors to connect open spaces or to complete trail systems will be the final city
acquisitions.
The city received a $200,000 grant from the D.N.R. in 2000 to acquire an open space
corridor adjacent to Beaver Creek, located at Lakewood Drive and Maryland Avenue. The
city is currently negotiating with the property owner to acquire this corridor through
Beaver Creek, which will ultimately connect with the nature center, Jim's Prairie and the
Priory open space property.
Parks and Recreation Commission Activity Plan 2001
Page 3
5. Cooperative Ventures -Parks and Recreation Department staff coordinated three Eagle
Scout projects in 2000. The first project is the trail corridor at Vista Hills Park. This project
included rechipping the entire wooded trail and planting of 20 large Black Hills spruce (six
to eight feet) at Goodrich Park.
The second Eagle Scout project involved the construction of five satellite enclosures that
were installed at Hazelwood (2), Wakefield (2) and Harvest Parks.
The third Eagle Scout project involved a significant clean up of open space properties
coordinated by the nature center staff. The cleanup sites included Silver Lake, Joy Park
and the nature center.
The Parks and Recreation Commission conducted two tours of the Maplewood park
system for Commission members and they worked with the planning department as part
of the city's fall tour.
The park maintenance division, city police department and school district coordinated the
summer restitution program. This year's restitution program involved 62 youth who
performed 898 hours of community work valued at $6,286.
The city received a $200,000 partnership grant for the lighting of four soccer fields at
Hazelwood Park. This project is scheduled for completion in 2001.
6. Open Space Property- There were two land acquisitions in the open space program in
2000. Both land acquisitions were actually donations to the city by land developers. The
first site is a 2.7 -acre site located on Keller Parkway connecting Keller and Gervais
Lakes. The parcel has lake frontage on both lakes and provides the city with greater
control over the causeway between the two bodies of water.
The second site is a 1.8 -acre site located on the northeast corner of Lakewood Drive and
Maryland Avenue. Both parcels will remain as open space and managed for animal
habitat and plantings will be done to encourage native plant environments.
The part -time open space coordinator's position was budgeted as a full -time position.
Ginny Gaynor's position was approved by the City Council to be a cooperative position
with the public works department. Ms. Gaynor will work 60% for the open space program
and 40% for the public works department coordinating horticulture issues and the rain
water garden program. We have included a copy of the open space goals and objectives
for 2001.
7. Park Maintenance Division - The park maintenance division continued full maintenance
responsibilities for not only the existing 33 park sites totaling over 350 developed acres,
but also the open space properties and the recent conveyed park lands from Ramsey
County in 2000.
Parks and Recreation Commission Activity Plan 2001
Page 4
The park maintenance division currently provides year -round maintenance service
ranging from grass mowing to rink flooding with the same staffing level as 1993. During
this same period, park acreage has increased by 40 %.
There was a retirement in 2000 with Bob Anderson leaving our staff with over 15 years of
city experience. Mr. Anderson was a dedicated, capable and competent park
maintenance employee. He was replaced by Mike Novak in June 2000. Thanks, Bob.
The park maintenance division coordinated a major turf renovation project at the
Hazelwood soccer complex. The project included over seeding all seven soccer fields
and resodding the high traffic areas including the goal areas, center circle and corners.
The park maintenance division did an excellent job in constructing a new monument for
the Arbolado bell. The bell was dedicated in May 2000 and planted with native grasses
and flowers. The city has received many positive comments for the Arbolado bell
monument.
8. Nature Center- In 2000, nature center attendance remained the same as in 1999. The
estimated attendance for 2000 are 23,500 individuals. As in previous years, 10,000 or
45% of the nature center users are walk -in visitors, while the remaining 13,000 are
involved in nature center programs. The nature center figures are rough estimates and
do not include the thousands of individuals who utilize the grounds for picnics, hikes and
informal usage beyond regular nature center hours. The nature center is a unique gem in
the Maplewood city park system. The nature center hosted the annual city picnic in 2000
and it was gratifying to hear the positive comments from first -time visitors to this unique
amenity.
One of the major projects for the nature center staff in 2000 was the research and
background for a new roof at the nature center. The nature center staff is considering a
sod roof and visited the Green Center to do background research. This project will
continue to be reviewed in 2001 with construction hopefully being completed by
September 2001. The major project of the nature center was the construction of the
boardwalk, which was highlighted under Park Development.
The nature center continued to have a very extensive volunteer program in 2000 with a
total of 1,400 volunteer hours valued at over $20,000. Nature center volunteers provide a
variety of services to the city including guides for organized trail hikes, organization of
slides, animal care and program preparation. There were two major volunteer programs
coordinated in 2000 including the watershed watchers and the Priory buckthorn removal
program. Both of these projects were coordinated by nature center staff with local school
districts.
Nature center staff was also intimately involved in rainwater garden plantings on property
surrounding the nature center. The nature center continues their efforts to decentralize,
as they offered more and more outreach programs throughout the community in 2000.
This effort will continue to be expanded in 2001.
Parks and Recreation Commission Activity Plan 2001
Page 5
9. Recreation Programs - The recreation program division continues to offer year - round,
varied recreation programs for all age groups within the city. New program offerings in
2000 included development of the "Be Tight" program. This program was made possible
by a MDJS juvenile block grant program. The grant provided for staffing for an after
school teen program which was offered at the Maplewood Community Center. The
program has proven to be extremely popular. The recreation division applied for and
received an extension of the juvenile block grant for the 2001 -2002 school year.
The summer day camp program continued to grow in 2000. The day camps were
coordinated at the Community Center for the first time and due to increased attendance
and new program offerings, the day camps generated a $12,000 increase in revenues
over 1999. The day camp program was promoted through a separate day camp brochure
distributed through the local schools.
The youth athletic program continues to grow and remains one of the largest in the
metropolitan area. Youth athletic programs offered by the recreation division include
soccer, t -ball, flag football, summer baseball, summer softball, basketball, floor hockey
and preschool sports.
The adult recreation program participation has leveled off and remains one of the more
successful offered by our department.
Program fees remain a major challenge for the recreation division to ensure that
everyone has an opportunity to participate. The city has a separate scholarship program
to ensure participation by all. We made an effort in 2000 to promote and expand this
program. There continues to be increased demands for fee increases as staffing,
equipment and gym rental fees increase.
Year -round recreation programs continued to be offered at Edgerton and Carver Gyms.
We expanded our participation and involvement with the school district and saw direct
benefits with our after school programs, dances and other joint programs being
successful through mutual cooperation.
One of the issues we reviewed in 2000 was the feasibility of centralizing all recreation
programs offerings through the recreation division. This issue will be reviewed in 2001 as
part of a possible department reorganization.
Kdlactpl01.annrpt.comm
Enclosures
2001 PARKS AND RECREATION COMMISSION GOALS
As part of the 2000 annual report, the Parks and Recreation Commission provides the City
Council with Parks and Recreation Commission goals. The following are the goals for 2001.
1. Complete phase one construction of Edgerton Park by September 1, 2001.
2. Complete the construction of a new lighting system for the Hazelwood soccer complex,
utilizing funds from the Ramsey County cooperative grant. This project should be
completed no later than August 1, 2001.
3. Work in close cooperation with the Ramsey County Board, St. Paul City Council and the
Maplewood City Council to develop a community -wide review process for the Sandy Lake
restoration project. The projected outcome for this goal is to develop a master plan that
will meet the needs of Maplewood residents, as well as the larger community, including
Ramsey County and St. Paul residents.
4. Develop a master plan for an informational /rest area for the Bruce Vento /Gateway Trail
intersection.
5. Complete at least two mailings to residents (People for Parks) regarding funding options
and prioritize park improvements. The outcome of this goal is to develop an
implementation plan based on the comprehensive parks and open space master plan.
6. Work in close cooperation with the cities of Oakdale and North St. Paul to reach a final
resolution for the status of Joy Park.
7. Evaluate under - utilized park land such as Gladstone, Lookout, Mailand and Crestview
Parks. This has been an ongoing goal for the Parks and Recreation Commission and a
final recommendation needs to be made as to the sale and /or disposition of under- utilized
park lands.
kd \goa1s01.annrpt.comm
2000 PARKS AND RECREATION COMMISSION GOALS
1. Complete phase one development of Robinhood Park as per the master plan adopted by the city
council. - completed
2. Work in close cooperation with the Maplewood Historical Society to develop one special event at
the Bruentrup farm and finalize the building locations, landscape design and public parking issues.
- completed
3. Develop an updated Capital Improvement Plan for park development projects based on the
comprehensive parks, open space and trail system plan and recommend park improvements for
inclusion in the 2001 C. I. P. - completed
4. Develop a master plan for the Priory or other selected neighborhood preserve site and develop
phase one of the site as a "model" for other open space parcels.
This goal was modified and it was determined by the technical advisory task force and
open space coordinator that the Woodlynn & D open space site will serve as the model for
future open space parcels.
5. Develop a fitness and athletic program for the 50+ age group and market the program in
cooperation with the Maplewood Community Center.
With the recent completion of the Community Center fitness facility, we have offered two new
programs for the 50+ age group. These programs were marketed and further expanded in 2001.
6. Develop a marketing plan for promotion and expansion of memberships at the Maplewood
Community Center in conjunction with the new Community Center fitness expansion.
A grand opening was held as part of the fitness facility expansion in 2001 and development of
anew marketing position was created in 2001.
7. Finalize construction of the Maplewood Nature Center boardwalk to be completed no later than July
1 2000. - completed
8. Coordinate and promote at least three neighborhood meetings regarding future restoration and
development of neighborhood preserve sites and establish a model for neighborhood volunteer corps
to assist in the renovation and restoration of open space parcels. - This goal will be carried into
2001.
9. Develop a rest area in cooperation with the DNR and Ramsey County at the crossing of the Bruce
Vento and Gateway Trails as part of the fire station construction. - This goal will be carried into
2001.
10. Establish positive communication channels with the City Council and conduct at least one
community -wide park tour in cooperation with the Planning Commission. - completed
11. Resolve Kohlman Lake neighborhood park land acquisition issue.
This goal is currently in process. We are awaiting the preliminary design/development plans
for the current property owner. Contact has been made with the property owner and we have
indicated what the city's interest is for future park land acquisition.
12. Evaluation of under - utilized park land to include, but not be limited to Gladstone, Lookout, Mailand
and Crestview Parks. - This goal will be carried into 2001.
Maplewood Neighborhood Preserves
Goals and Priorities for 2001
�r
Goals:
1. Publicize the Neighborhood Preserve program by posting small signs at all the reserves.
2. Begin develop Restoration and Master Plan for Woodlyn and D site, including hosting at least
g P g
one community meeting.
3. Complete site analyses for Priory, Frost & English, Corbey, and Joy Park sites.
4. Complete open space acquisitions.
S. Write 2001 DNR conservation grant for restoration project to be. done in 2002.
Tasks (in order of priority):
1. Post preserve signs.
2. Begin Master Plan for Woodlyn and D, including meeting with historical society and neighbors.
3. Have g eneral site analyses conducted for Priory, Frost & English, Corbey, and Joy Park.
4. Complete acquisitions.
S. Write 2001 DNR conservation grant for restoration project to be done in 2002.
After above three tasks are on schedule for completion, undertake following:
6. Follow -up on prairie seeding at Tri- District.
7. Install bridge at Priory.
8. Prepare text and photos for brochure.
9. Send letter addressing encroachment to all preserve neighbors.
10. Remove mature and structures at Spoon Lake.
11. Follow -up with developer on eastern trail at Applewood.
12. Name sites.
13. Conduct on -going essential management tasks:
a. Jim's Prairie: Controlled burn; Reed canary, loosestrife, and thistle control; Brush control;
Trefoil control for Pondview buffer.
b. Priory: Burn brush piles; Controlled burn of grassland; Reed canary (fern bog), loosestrife,
thistle, and knapweed control; Buckthorn control.
c. Applewood: Pull knapweed, Continue exotic brush control.
d. Monitor loosestrife on all sites.
14. Mow trails, priorities as follows (early-mid June mowing, late July mowing):
1. Priory
2. Applewood
3. Farm
4. Joy Park
15. Finish posting boundary markers (Engineering).
Agenda Item
MEMORANDUM
TO: Richard Fursman, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: March 20, 2001
RE: License Fees - Aldridge Arena
Introduction
Action by Council
Date
Endorsed
Modified
Rejected
Aldridge Arena is owned and operated by Ramsey County. However, periodically there are
events held in the facility that require licensing by the City. Beginning in March and continuing
through the summer and early fall, the facility has been rented for the purpose of holding a flea
market on the weekends. Some of the vendors will be having food booths which should be
licensed by the City.
Recommendation
In reviewing our various types of food related licenses, we are recommending that those
participating in the flea market be issued a Food Establishment License and be charged one half
of the $554 annual fee.
AGENDA REPORT
TO: City Manager
FROM: Public Works Coordinator
SUBJECT: Purchase of Tilt Trailers
DATE: March 23, 2001
AGENDA ITEM` 15
INTRODUCTION
Council approval is required for expenditures exceeding $15,000.
BACKGROUND
Three new trailers required to replace old, worn -out, obsolete trailers.
RECOMMENDATION
It is recommended the Council approve this expenditure.
F
REQUISITION
CITY OF MAPLEWOOD MINNESOTA
�- ra
NOTE:
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(Reverse side must contain full explanation of reasons for (1) recom-
mending other than low bidder or (2) single bid, if such is the cases
Deliver to Name and address of recommended bidder
) 1 3
I 1 .0 1 a/ : / I
LIL IV
C ircle one
Mail Purchase Order? No
Fax Purchase Order? s No.,
Fax #
(If needed)
Purchase Order No.
(Assigned by Finance Dept.)
13'7
SS3'7
Requested by: c9
Signed ya.4 na. Z zq JA ,, Date
City Manager Appro apital Outlay Only):
Signed Date 3/z
7
Finance Department Approval:
1 r-Uh AGGUUNTING USE ONLY- 1 VFNMR NI IIUR9=a 1
Description
Signed
Names of Bidders
#t ZI�2 L/ 39S'"
Unit
Price
Amount
Unit
Price
Amount
Is ys3,7�
75
7q
Date
LEGEND: WHITE - PURCHASING DEPT. 00 PY, CANARY - FINANCE DEPT, COPY, PINK - APPROVED COPY
(This is NOT a Purchase Order)
N
Action by Council
MEMORANDUM
Date
Endorsed
TO: City Manager
FROM: Ken Roberts, Associate Planner �°�,
��
SUBJECT: Easement Vacation Re�ec
LOCATION: Birch Run Station Shopping Center, north of Beam Avenue
DATE: March 6, 2001
INTRODUCTION
Ms. Claudia Ryan, representing Oppidan Investment Company, is proposing to vacate part of an
unused utility easement. This easement is north of Beam Avenue in the Birch Run Center
Shopping Center property. (See the maps on pages 4 and 5.)
DISCUSSION
This easement was originally dedicated in 1974 as part of the Maplewood Mall Addition. The city
has no plans to install utilities in this easement. Ms. Ryan is requesting this vacation so that the
easement would no longer cross through the middle of the vacant building site north of the new
Bennigan's Restaurant. She wants to buy this building pad to build a new Gander Mountain
Store. (See the survey on page 5 and the statement on page 6.) This vacation would run from
the Beam Avenue right -of -way on the south to the north property line of Birch Run Station.
COMMISSION ACTION
On March 5, 2001, the planning commission recommended approval of the proposed vacation.
RECOMMENDATION
Adopt the resolution on page 7. This resolution vacates the unused public utility easement north
of the Beam Avenue right -of -way in the Birch Run Shopping Center. The city should vacate this
easement because:
1. It is in the public interest.
2. The city and the adjacent property owners have no plans to build utilities in this location.
3. The adjacent properties have access to public streets and utilities.
REFERENCE
SITE DESCRIPTION
Existing land use: Undeveloped
SURROUNDING LAND USES
North:
Birch Run Station Shopping Center
East:
McDonald's Restaurant
South:
Bennigans's Restaurant
West:
Birch Run Station Shopping Center
p: sec3- 29 /brchease.vac
Attachments:
1. Location Map
2. Property Line Map
3. Site Survey
4. Applicant's Statement
5. Vacation Resolution
2
Attachment 1
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SITE PLAN
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Attachment 4
OPPIDAN INVESTMENT COMPANY
5125 County Road 101, Suite 100
Minnetonka, MN 55345
February 21, 2001
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
RE: Public Vacation Application Concerning the Vacation of an Unused Utility
Easement upon the Birch Run Station Property
Dear Sir /Madam:
We are the prospective purchaser of an undeveloped outlot in the Birch Run Station retail
development.
Attached please find a Public Vacation Application submitted by us, and approved by the current
fee owner, Keystone Holding Company, with respect to the vacation of an unused utility easement on the
Birch Run Station property. This easement was dedicated in the original plat of the Maplewood Mall
Addition. No utilities exist in the easement area and the property has since been replatted and utilities
serving the entirety ofthe site have been installed in alternative easement locations. There is no reasonable
likelihood that the subject easement will ever be used in the manner originally intended, and the easement
interferes with additional development at the site.
For all of these reasons, we respectfully request that the City approve the requested vacation.
Very trul yours,
Larry arrett
LB /cj
Enclosure
N:\PL \GCE\55934.wpd
R
Attachment 5-
EASEMENT VACATION RESOLUTION
WHEREAS, Ms. Claudia Ryan, representing Oppidan Investment Company, applied for the
vacation of the following - described easement:
The drainage easement along the west line of Lots 7 and 8, Block 1, Maplewood Mall
Addition, lying north of the Beam Avenue right -of -way in Section 3, Township 29, Range 22,
Maplewood, Minnesota.
WHEREAS, the history of this vacation is as follows:
1. On March 5, 2001, the planning commission recommended that the city council
approve this vacation.
2. On March 26, 2001, the city council held a public hearing. The city staff published a
notice in the Maplewood Review and sent a notice to the abutting property owners.
The council gave everyone at the hearing a chance to speak and present written
statements. The council also considered reports and recommendations from the city
staff and planning commission.
WHEREAS, after the city approves this vacation, public interest in the property will go to the
following abutting properties:
EXCEPT PART IN MAPLEWOOD MALL ADD & EXCEPT PART OF THE SE 1/4 OF THE NE 1/4
DESCRIBED AS: COM AT THE NW CORNER OF SAID SE 1/4 OF NE 1/4 THEN S 00 DEG 26
MIN 21 SEC E 921.54 FEET ON THE WEST LINE OF SAID SE 1/4 OF THE NE 1/4 THE S 89
DEG 16 MIN 25 SEC E 75.37 FT TO PT OF BEGINNING; THEN CONT S 89 DEG 16 MIN 25
SEC E 214.00 FT; THE S 00 DEG 43 MIN 35 SEC W 7.00 FT; THEN S 89 DEG 16 MIN 25 SEC
E 350.00 FT; THEN N 00 DEG 43 MIN 35 SEC E 116.00 FT; THEN N 89 DEG 16 MIN 25 SEC W
533.00 FT; THEN N 00 DEG 43 MIN 35 SEC E 82.00 FT; THEN N 89 DEG 16 MIN 25 SEC W
31.00 FT; THEN S 00 43 MIN 35 SEC W 191.00 FT TO POINT OF BEGINNING; THE SE 1/4 OF
THE NE 1/4 (SUBJ. TO RD & ESMTS) IN SEC 3 TN 29 RN 22 (PIN 03- 29 -22 -14 -0007) and
SUBJECT TO ROAD EXMT; LOT 7 & LOT 8 BLK 1 LYING W OF WIDENED SOUTHLAWN RD
EXCEPT PART LYING ELY & SLY OF FOLLOWING DESCRIBED LINE BEG AT & A POINT ON
S L OF LOT 8 243.4 FT W OF SE CORNER SAID LOT, THE NLY 361.01 FT THE ELY TO PT
204.87 FT WEST OF EAST LINE OF LOT 8 THEN N 231.69 FT THE EASTERLY 201.15 TO
WEST LINE OF SAID WIDENED ROAD & THERE TERMINATING (PIN: 03- 29 -22 -14 -0010)
all in Section 3, Township 29, Range 22, Ramsey County, Minnesota
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described
vacation for the following reasons:
1. It is in the public interest.
2. The city and the adjacent property owners have no plans to build utilities in this location.
3. The adjacent properties have access to public streets and utilities.
The Maplewood City Council adopted this resolution on , 2001.
7
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
. MONDAY,-MARCH 5, 2001
A. Easement Vacation -Birch Run Station (Beam Avenue).
Mr. Ken Roberts gave the staff report for the city. Ms. Claudia Ryan, representing Oppidan
Investment Company, is proposing to vacate part of an unused utility easement. This easement is
north of Beam Avenue in the Birch Run Shopping Center property. The city does not have any
use for the easement, therefore, staff is recommending approval of the request.
Ms. Claudia Ryan, 5125 County Road 101, Minnetonka, was present for the Oppidan Investment
Company. She expressed that she fully supported the staff report and recommendation.
Commissioner Frost moved the city council adopt the resolution that vacates the unused public
utility easement north of the Beam Avenue right -of -way in the Birch Run Shopping Center. The
city should vacate this easement because:
1. It is in the public interest.
2. The city and the adjacent property owners have no plans to build utilities in this location.
3. The adjacent properties have access to public streets and utilities.
Mr. Pearson seconded. Ayes -All
Motion carries.
Action by Council A L
TO.
FROM:
SUBJECT:
LOCATION:
DATE:
MEMORANDUM
Date
Endorsed
MoMed
Reieemmd
City Manager
Tom Ekstrand, Assistant Community Development Director
Conditional Use Permit Revision and Design Review — Maplewood Imports
Addition
2780 North Highway 61
March 16, 2001
INTRODUCTION
Project Description
Brian Teeters, of Ryan Companies, is proposing to build a 2,600- square -foot addition onto the
east (rear elevation) side of Maplewood Imports, 2780 North Highway 6.1. Refer to pages 7 -9.
The project would add four repair bays and a tool room to the existing building. The exterior of
the proposed addition would be flat concrete block with an upper fascia of rough - textured, break -
off block. The proposed addition would be painted beige. The materials and color would match
the existing building.
Requests
The applicant is requesting that the city council approve:
1. A conditional use permit (CUP) revision to add onto the building. The code requires a CUP
for motor - vehicle repair garages. The code also requires a CUP since the proposed addition
would be closer than 350 feet to the residential district to the south. The proposed addition
would be 335 feet from the residential zoning line. Refer to the site plan on page 9 and the
letter on page 10.
2. The building design and site plans.
BACKGROUND
December 9, 1996: The city council approved a CUP for vehicle showroom and repair - garage
additions for Maplewood Imports. The council also approved a wetland- buffer width variance.
The city code required an average of a 100- foot -wide wetland buffer in the back of this site. The
applicant received approval to provide a narrower buffer which varied in width. The council also
approved the design plans.
DISCUSSION
Conditional Use Permit
The proposed expansion meets the criteria for a CUP. This site is within the Kohlman Lake
Shoreland Boundary Area, but it would not violate shoreland requirements. The proposed
addition would be built on existing pavement so it would not add impervious surface to the site.
I checked with Cliff Aichinger of the Ramsey- Washington Metro Watershed District about wetland
issues. Mr. Aichinger said the applicant does not need a permit from his office since the
proposed construction does not affect the wetland to the east as the applicant would not extend
beyond any existing paved areas.
Compliance with Previous CUP Conditions
In 1996, the city council required that the applicant comply with the following conditions which
relate to watershed district concerns:
• The applicant is to submit a report to the council on an annual basis on the sump catch basin
effectiveness and maintenance activities and schedules-.
The applicant -shall submit a landscape plan which indicates. a seed plan mixture for buffer
areas as suggested by the Ramsey /Washington Metro- Watershed District:
• The applicant shall submit a tree buffer plan for the southern area of the site to include the
use of native species as approved by the Ramsey /Washington Metro Watershed District.
The applicant has complied with the seeding and landscaping requirements, but they have not
submitted annual reports on the effectiveness and maintenance of their sump catch basin. Doug
Mulder, of Maplewood Imports, stated that he was- unaware of this requirement but he- would -
gladly comply. Mr. Mulder recently inspected the storm catch basin and found the system clean
and working. Refer to his letter on page 11. Staff suggests that these annual reviews be
handled administratively rather than taking up city council time. Staff will coordinate with Mr.
Molder to verify that Maplewood Imports performs the annual inspections and maintenance of his
sump catch basin.
Building Design
The design and exterior of the proposed addition is acceptable since it would match the existing
building. The existing building has an exterior of flat concrete block with an upper fascia of
rough- textured break -off block.
Parking
There is enough parking available on the site to meet code requirements. With the proposed
addition, Maplewood Imports would need 175 spaces according to the code. After the
expansion, the applicant would have 204 spaces. The required parking takes into account
parking for employees, customers and vehicles in for servicing.
Site Lights
The code requires that new site lights be designed or aimed so that they do not shine into any
residential neighbors' windows or onto a public street. The applicant should submit a
photometric plan if they would install any new site lights that would shine toward the residential
neighbors.
2
Site Clean Up
There are several cardboard boxes on the north side of the building. The applicant should
properly store and dispose of all boxes and debris.
COMMITTEE ACTIONS
March 5, 2001: The planning commission recommended approval of the CUP.
March 13, 2001: The community design review board recommended approval of the plans.
RECOMMENDATIONS
A. Adopt the resolution on pages 12 -14 approving a conditional use permit revision for
Maplewood Imports to enlarge their motor - vehicle repair garages at 2780 North Highway 61.
This permit is based on the standards required by ordinance and is subject to the following
conditions (additions are underlined and deletions are crossed out):
1. All construction shall follow the site plan approved by the city. The director of community
development may approve minor changes.
2. The proposed construction must be started within one year of council approval or the
permit shall end. The council may extend this deadline for one year:
3. The city council shall review this permit in one year.
4. The property owner appfie shall is-te submit an annual a report to staff eat A IneF� on
the sump catch basin effectiveness and maintenance activities
ir -r�
5. The property owner shall not park on the grass or landscaped areas:
B. Approval of the plans date - stamped February 20, 2001 for the building expansion at
Maplewood Imports, 2780 North Highway 61. Approval is subject to the property owner doing
the following:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. The applicant shall submit the following to staff for approval before obtaining a building
permit:
3
a. Grading, drainage, erosion control and utility plans.
b. Aphotometric - lighting plan if there would be any new site lights installed. This plan
shall comply with city lighting code.
c. A screening plan for any new roof -top equipment that would be installed that would be
visible to residential neighbors.
3. The applicant shall complete the following before occupying the building:
a. Paint any new roof -top mechanical equipment that may be placed on the proposed
addition. Paint must match the color of the building. Any new roof - mounted
equipment visible to adjacent residential property shall be screened..
b. Aim or shield any new site lights so they are not a nuisance to neighbors.
c. The exterior materials and color of the addition shall match the existing building.
4. Keep the trash storage and dumpster areas clean and picked up. If a problem develops,
the city may require additional dumpster space and /or an enclosure at the time of future
conditional use permit reviews.
5. If any required work is not done, the city may allow temporary occupancy if :
a. The city determines that the work is not essential to the public health, safety or
welfare.
b. The city receives a cash escrow or an irrevocable letter of credit for the required work.
The amount shall be 150% of the cost of the unfinished work.
6. All work shall follow the approved plans. The director of community development may
approve minor changes.
F.
REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 8.31 acres
Existing land use: Maplewood Imports
SURROUNDING LAND USES
North: KSTP Radio Station
South: Don's Auto Body and single dwellings which front on Kohlman Avenue
West: Highway 61 (Maplewood Drive)
East: Undeveloped property
PAST ACTIONS
Maplewood Imports
November 6, 1969: The city council approved plans for the original building.
July 19, 1979: The council approved a CUP for a 3,900- square -foot shop addition.
June 8, 1987: The council approved a CUP for a 1,740- square -foot car wash addition.
May 23, 1988: The council reviewed the CUP and approved it for an indefinite term.
December 9, 1996: The council approved a CUP and a wetland- setback variance.
PLANNING
Land use plan designation and zoning: M -1 (light manufacturing)
Ordinance requirements: M -1
Ordinance Requirements
Section 36- 187(b) requires a CUP for any building or exterior use, except parking, in a M -1
district that would be closer than 350 feet to a residential district.
Section 36- 151(b)(9) requires a CUP for motor - vehicle repair garages.
Criteria for CUP Approval
Section 36- 442(a) states that the city council may approve a CUP, based on nine standards.
Refer to the findings in the resolution on pages 12 -14.
5
Application Date
The city received the complete application for this proposal on February 20, 2001. State law
requires that the city take action within 60 days of receiving complete applications for a proposal.
City council action is required on this proposal by April 20, 2001.
p:sec4tmapimpor.301
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. Site Plan
4. Applicant's letter dated February 19, 2001
5. Letter from Doug Mulder dated March 2, 2001
6 Conditional Use Permit Resolution
7. Plans date - stamped February 20, 2001 (separate attachment)
Al
Attachment I
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Attachment 3
MAPLEWOOD IMPORTS
SITE PLAN
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PROPOSED ADDITION
Ryan Companies US, Inc.
700 International Centre
1100 Second Avenue South
Minneapolis, tI N 55402-33S7
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612/, corporate
612/-3 f itx
February 19, 2001
Tom Ekstrand
City Planner
City
City of Maplewood
1830 County Road B East
r
Maplewood, MN 55109
RE: MAPLEWOOD IMPORTS ADDITION CUP WRITTEN STATEMENT
Dear Tom:
F Eru 10 2001
This letter is in response to the City of Maplewood's requirement of a written statement for the
Conditional Use Permit application for the Maplewood Imports Addition.
The intended use for the addition is primarily for service work to automobiles. Three new
automobile hoists are being added to the new space along with a frame machine.
We feel that this project is in accordance with the City of Maplewood's CUP guidelines and
causes no adverse effects to any nearby residences and businesses.
Please contact me with any questions you may have @ (612) 340 -9674.
Sincerely,
Brian Teeters
Project Manager
Attachment 4
QYAH
Buildhig Lasting Relationships
GADEPT\PROJ -1 EW\1100\ 1138 -0001 VAYZATAAUTOCENTERBODYSHOP\ L. ETTERS\CUPCRITERIALETTER.DOC /JL Printed oil Hecvcled Paper
10
Design Build ■ Real Estate Development ■ Property Management
03i02i01 16:03 RYAN COMPANIES 7704500 N0.167 P002i002
MAPLEWOOD IMPORTS 6517662323 03 /02l01 15:31 15 :01101 N0:84
Attachment 5
MAPLEWO OD
i M P C:) T S
A++I ERCEDCSw BEN 7 a A!J DI PUI ?5C11 -tF
Larch 2, 2001
Brian Teeters
Ryan Companies
Mr. Teeters:
ReSarding our conversation about the maintenance of the catch basin as state in the
conditional use permit, I have gone out and invcstsgated the wndition through the view
pipe,
We removed the top cap and looked down into the basin. The pipe and the basin were
clear, sty we took some meohanical wire to mcasure the depth at the bottom of the basin.
There appears it) be about 2 -P3 inches of water, but no build up of silt or sludge.
In the spring and on a yearly basis, we will inspect the flow of these basins to insure they
are functioning w.; designed. Since installation we have had no incidents of back up or
overflow.
Sincerely,
Doug Mulder
General Manager
Maplewood Imports
2780 North H41zhwuy 61 - Mt P[cwood. Minnesota S-5 109 3 651- 483 -2691
11
Attachment 6
CONDITIONAL USE PERMIT REVISION RESOLUTION
WHEREAS, Ryan Construction Company applied for a conditional use permit revision to add
vehicle- repair space onto an auto dealership building. The addition would be within 350 feet of a
residential lot line.
WHEREAS, this permit applies to Maplewood Imports at 2780 North Highway 61.
The legal description is:
Lots 97, 98 and 99 of GARDENA ADDITIONAL OF RAMSEY COUNTY, Minnesota together
with the west Y2 of vacated English Street lying between the Easterly extension of the North
line of said Lot 97 and Easterly extension of the South line of said Lot 99.
The North 114 feet of Lots 16 and 17, KOHLMAN'S LAKEVIEW_ADDITION, Ramsey County,
Minnesota.
The Northerly 300 feet of Lot 14,_and all of. Lot 15, KOHLMAN'S LAKEVIEW ADDITION,
Ramsey County, Minnesota.
All that part of the Northeast 1/4 of the South east 1/4 of the Southeast 1/4 of Section 4,
Township 29, Range 22, which lies East of the Easterly right of way of Trunk Highway No.
61, and North of a line described as follows: Beginning at a point distant 531.75 feet West
and 122 feet South of the Northeast corner of the above- described fraction of Section 4,
thence running Northwesterly at a range of approximately 66 degrees, 28 minutes, from said
point 107 feet, more or less to a point_on the Easterly right of way line. of said Highway No.
61, which said point is 90 feet Southwesterly from the point of intersection of said Easterly
right of way Fine with the North line of said quarter- quarter - quarter section line except that
part platted as KOHLMAN'S LAKEVIEW ADDITION,
The North one -half of Lot Twelve (12) of KOHLMAN'S LAKEVIEW ADDITION, Ramsey
County, Minnesota together with that part of vacated English Street lying within the SE 1/4 of
Section 4, Township 29, Range 22 and lying between the Easterly extension of the North line
of Lot 12, KOHLMAN'S LAKEVIEW ADDITION,, and _the Easterly extension of the South line
of the North 1 /2 of Lot 12, KOHLMAN'S LAKEVIEW ADDITION.
The North 300 feet of Lot Thirteen (13) of KOHLMAN'S LAKEVIEW ADDITION, Ramsey
County, Minnesota.
The North Half (N Y2) of Lot Eighteen (18), KOHLMAN'S LAKEVIEW ADDITION, Ramsey
County, Minnesota, according to the recorded plat thereof, together with an easement for
ingress and egress over the West 10 feet of the South Half of Lot Eighteen (18),
KOHLMAN'S LAKEVIEW ADDITION, Ramsey County, Minnesota.
The North 335.00 feet of Lots 73 and 74, GARDENA ADDITION to Ramsey County,
Minnesota; and the East 40 feet of English Street, vacated, lying between the Westerly
extensions across said street of the North line of Lot 74 and the South line of the North
335.00 feet of Lot 74, all in GARDENA ADDITION to Ramsey County, Minnesota.
12
WHEREAS, the history of this conditional use permit is as follows:
1. On March 5, 2001, the planning commission recommended that the city council approve this
permit.
2. On , the city council held a public hearing. The city staff published a
notice in the paper and sent notices to the surrounding property owners. The council gave
everyone at the hearing a chance to speak and present written statements. The council_ also
considered reports and recommendations of the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described
conditional use permit, because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the city's comprehensive plan and code of ordinances.
2.' The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to
any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water
or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference
or other nuisances.
5. The use would generate only minimal vehicular traffic on ,local streets and would not create
traffic congestion or unsafe access on existing or proposed streets.
6. The use would be. served by adequate public facilities and services, ,including streets., police
and fire protection, drainage structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for, public facilities or services.
8. The use would maximize the preservation of and incorporate the site's .natural and scenic
features into the development design.
9. The use would cause minimal adverse environmental effects.
10. There would not be a significant affect on the development of the parcel as zoned.
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city. The director of community
development may approve minor changes.
2. The proposed construction must be started within one year of council approval or the permit
shall end. The council may extend this deadline for one year.
13
3. The city council shall review this permit in one year.
4. The property owner shall submit an annual report to staff on the sump catch basin
effectiveness and maintenance activities.
5. The property owner shall not park on the grass or landscaped areas.
The Maplewood City Council adopted this resolution on , 2001
14
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
MONDAY, MARCH 5, 2001
B. Maplewood Imports Conditional Use Permit Revision (2780 Maplewood Drive North).
Mr. Roberts gave the staff report for the city. The applicant is requesting to build a 2,600 square
foot addition to the east side of their existing service center and showroom. The request before
the commission is for a conditional use permit revision. In staffs' review, they feel the revisions
are minor and the effects on the site plan minimal. Mr. Tom Ekstrand, Assistant Community
Development Director, noted in the report there are conditions from the 1996 conditional use
permit that need to be monitored. By code, there should be enough parking on the site (there
should be about 200 parking spaces when the addition is complete). Staff is recommending
approval of the recommendation that revises the conditional use permit for Maplewood Imports.
Mr. Trippler asked if a neighborhood survey was completed for this project. Mr. Roberts noted
they had not since staff felt the addition was minor. Mr. Rossbach felt it unfortunate a survey was
not completed. He felt that may have allowed neighbors to voice any current problems they may
be experiencing with the business.
Mr. Rossbach was concerned with parking on grassy areas. Staff did not see a problem with
condition nine being added to the recommendation about parking.
Doug Moulder, General Manager, was present for Maplewood Imports. Mr. Moulder explained he
has met with other dealers in the area, and talked to Mr. Ekstrand about the grass parking issue.
He feels it is something all dealerships need to simply "stop doing ". - Mr. Moulder stated he was
confused about the grass parking situation and if it was only unacceptable on the boulevard or
wetland situation. That has since been clarified to him and he now fully understands that any type
of grass parking is unacceptable.
Mr. Frost moved the planning commission recommend to the city council to adopt the resolution
allowing a conditional use permit revision for Maplewood Imports to enlarge their motor - vehicle
repair garages at 2780 North Highway 61. This permit is based on the standards required by
ordinance and is subject to the following conditions (additions are underlined and deletions are
crossed out):
1. All construction shall follow the site plan approved by the city. The director of
community development may approve minor changes.
2. The proposed construction .must be started within one year of council approval or
the permit shall end. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. The property owner applie shall is-te submit an annual a report to the
eat, teil on an annual bases on the sump catch basin effectiveness and
maintenance activities and sep►edttfes.
5-. The property owner shall not nark on the grass or landscaped areas.
Bfstrtet:
6. The appiliom..ant shall submit a treee buffer pploan, 11for the southern areUa Of thl%e Site tO
Mr. Rossbach seconded. Ayes -All
Motion carries.
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, MARCH 13, 2001
C. Maplewood Imports Addition -(2780 Maplewood Drive).
Mr. Ekstrand gave the staff report for the city. Mr. Brian Teeters, of Ryan Companies, is proposing to
build a 2600 addition onto the east elevation of Maplewood Imports. This project would add four repair
bays and a tool room to the existing building. The exterior of the proposed addition would be flat concrete
block with an upper fascia of rough textured breakoff block. The proposed addition would be painted
beige and these materials and colors would match the existing building. The planning commission
reviewed the conditional use permit revision for this proposal on March 5. From a design standpoint, the
addition will. blend in well with the existing building and staff is recommending approval.
Brian Teeters, of Ryan Companies, was present for the applicant. Mr. Teeters fully agrees with all of the
staff recommendations.
Mr. Johnson moved approval of the plans date - stamped February 20, 2001 for the building expansion at
Maplewood Imports, 2780 North Highway 61. Approval is subject to the property owner doing the
following:
1. Repeat this review in two years if the city has not issued a building permit for this project.
2. The applicant shall submit the following to staff for approval before obtaining a building permit:
a. Grading, drainage, erosion control and utility plans.
b. A photometric- lighting plan if there would be any .new site lights installed. This plan shall .
comply with city lighting code.
C. A screening plan for any new roof -top equipment that would be installed that would be
visible to residential neighbors.
3. The applicant shall complete the following before occupying the building:
a. Paint any new roof -top mechanical equipment that may be placed on the proposed
addition. Paint must match the color of the building. Any new roof - mounted equipment
visible to adjacent residential property shall be screened.
b. Aim or shield any new site lights so they are not a nuisance to neighbors.
C. The exterior materials and color of the addition shall match the existing building.
4. Keep the trash storage and dumpster areas clean and picked up. If a problem develops, the city
may require additional dumpster space and /or an enclosure at the time of future conditional use
permit reviews.
5. If any required work is not done, the city may allow temporary occupancy if :
a. The city determines that the work is not essential to the public health, safety or welfare.
b. The city receives a cash escrow or an irrevocable letter of credit for the required work.
The amount shall be 150% of the cost of the unfinished work.
6. All work shall follow the approved plans. The director of community development may approve
minor changes.
Board member Jorgenson seconded. Ayes-All
Motion carries.
H�3
MEMORANDUM
TO: City Manager
FROM: Thomas Ekstrand, Assistant Community Development Director
SUBJECT: Conditional Use Permit — Used Auto Sales
LOCATION: 1145 E. Highway 36
DATE: March 6, 2001
INTRODUCTION
Action by counci,
Date
EndozsW
Modified MOM
Rejeced
soft
Hossein Aghamirzai, of University Auto Sales and Leasing, is requesting approval of a conditional
use permit (CUP) to open aused -car sales lot at 1145 E. Highway 36 (presently the United Tile
store ). Refer to the maps on pages 7 -9 and the statement of intended use on page 10.
Mr. Aghamirzai is not proposing to alter the building (which was originally a Perkins Restaurant).
He proposes to restripe the parking lot, to have 76 parking spaces as shown on the site plan.
According to the applicant's attorney, the hours of operation would be 9 a.m. to 7 p.m. Monday
through Saturday. There is no garage bay or car wash on the site. The applicant proposes to
spot -wash vehicles on site but would take the vehicles off site for repair work with the exception of
occasional minor work.
DISCUSSION
CUP and Parking
Staff does not see a problem with used car sales on this site as long as it is well maintained and
well operated. Being well maintained means that the owner /operator must keep the site in
presentable and neat condition building and site alike. Being well operated means that the
applicants must not allow cars on the site beyond the limits of the striped parking spaces. A
common problem with used car lots is that vehicles- sometimes overflow into the- drive - aisles - and
the street. If approved, the council should require that the applicant control the parking on the
site so that it does not become congested, disorderly and unsightly. Vehicle delivery and
transport unloading should also take - place-on the -site and not on the frontage road.
This permit should not allow any vehicle repairs on site since the site has no accommodations for
such work. The council should also require a proper trash enclosure that is large enough to
contain all refuse as well as recyclable materials. There should not be any outdoor storage of
materials, scrap parts or refuse permitted.
Site Design
Due to snow cover on the site, I could not see the condition of the parking lot. Staff's
recollection, though, is that the parking lot is in need of overlay or at least patching. The council
should require that the applicant patch or overlay the parking lot prior to striping. _Staff should
determine the extent of needed parking lot repairs after the snow melts.
The parking lot should be striped to . have two handicap - accessible parking spaces which comply
with ADA (Americans With Disabilities Act) standards. The handicap spaces shown on the plan
would not meet ADA specifications. The ADA requires that each handicap space be eight feet
wide with an adjacent eight- foot -wide loading space between them.
Building Touch -up and Site Cleanup
The metal building flashing is pealing and should be scraped and painted. The applicant should
either repair or remove the fence on the north and east lot line. This fence is tipping over and
needs repair. All old pallets and debris from the current store should be removed.
COMMITTEE ACTIONS
March 6, 2001: The planning commission recommended approval of the CUP and plans.
RECOMMENDATIONS
A. Adopt the resolution on pages 11 -12 approving a conditional use permit for used car sales at
1145 E. Highway 36. Approval is based on the findings required by the code and subject to:
1. All construction shall follow the site plan approved by the city. The director of community
development may approve minor changes.
2. The proposed use must be substantially started within one year of council approval or the
permit shall become null and void. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. The site shall be kept in neat and orderly condition. The applicant shall observe the
striping pattern and not crowd the site by placing additional vehicles on the site beyond
what can be parked in the striped parking spaces. The drive aisles shall be kept clear of
vehicles. There shall be no parking on the grass or landscaped areas.
5. There shall be no vehicle delivery or transport/trailer unloading along the street. This
activity shall be kept on site.
6. Outdoor storage of any new or used materials other than vehicles shall be prohibited
unless such materials can be fully concealed within a screening enclosure. The design
and placement of any such enclosure shall be subject to staff approval.
7. The hours of operation of this used car lot shall be 9 a.m. to 7 p.m. Monday through
Saturday. The car lot shall be closed on Sunday.
8. There shall not be any car servicing or maintenance on the site except for minor work
such as battery replacement, minor clean up and spot washing. Mechanical repairs and
vehicle servicing such as oil changes are not allowed.
B. Approval of the site plan date - stamped January 31, 2001 for a used -car sales operation at
1145 E. Highway 36. Approval is based on the findings required by the code and subject to
the applicant complying with the following conditions:
2
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. Provide the following for staff approval:
a. Revise the site plan to show parking spaces to be 9 Y2-foot-wide as code requires.
There shall also be two handicap- accessible parking spaces that are striped
according to ADA specifications. The ADA requires eight- foot -wide spaces with an
eight- foot -wide cross - hatched loading space between them.
b. A plan for a trash dumpster enclosure for outside trash containers if used (code
requirement). This plan must show the placement and design of the enclosure.
Trash enclosures must have a 100 percent opaque closeable gate. Enclosures must
be of a material that matches or1s compatible with the building.
c. A plan for parking lot repair. The applicant shall work with staff who shall determine
the extent of repairs needed after the snow melts. The repairs could range from
patching if needed to full overlay.
3. Complete or provide the following:
a. Install handicap - parking signs for the handicap- parking spaces.
b. A trash dumpster enclosure for any outside trash containers if used.
c. Stripe the parking lot at 9' /z- foot -wide spaces with two eight -foot -wide handicap-
accessible parking spaces with an adjacent eight- foot -wide loading space.
d. Parking lot repair as determined by staff.
e. Repair or remove the fence.
f. Scrape and repaint the building fascia.
4. The applicant shall obtain building permits from the city for any interior work on the
building.
5. All work shall follow the approved plans. The director of community development may
...approve minor changes.
3
CITIZENS' COMMENTS
I surveyed the seven property owners within 350 feet of this site for their comments. I received
the following four replies:
1. We are very much opposed to having a used car lot at the site on Highway 36. (Sauer, 2463
Cypress Street)
2. Our only concerns would be the maintaining of the fence between our properties and not
driving on our property. We have a little of this at times now from the dealers up the frontage
road. Please notify us regarding public hearings, Thanks! (Second Harvest of St. Paul Food
Bank, 1140 Gervais Avenue)
3. 'Would there be any service facility proposed on the site for the applicant's cars? The city
should not allow any outdoor servicing of vehicles. (Countryside VW /Saab,
1180 E. Highway 36)
4. Where would the applicant service vehicles? Would they take them off site? Do they intend
to wash vehicles and do any repairs? (Lexus, 3000 Maplewood Drive)
n
REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 41,055 square feet (.94 acres)
Existing land use: United Tile Store
SURROUNDING LAND USES
North: Second Harvest warehouse
South Highway 36. Across Highway 36 is Menard's and Countryside VW and Saab
West: Highways 36 and 61 interchange
East: Commercial Pools
PAST ACTION
Existing Used -Car Sales Lots
There are presently two used -car sales businesses in Maplewood similar to this proposal. These are
Sparkle Auto Sales on the west side of Highway 61 south of County Road D. Sparkle Auto has been at
that location for many years. The other is Minnesota Motors at 135 N. Century Avenue by Merit
Chevrolet. The city council approved Minnesota Motors in 1995.
On December 11, 2000, the city council approved a CUP for Affordable Auto Sales at 1930 Rice
Street. Affordable Auto Sales has not opened for business yet. On February 12, 2001 the city council
denied a request for the expansion of a used car sales business for Rose -Rice Auto Sales at 1908
Rice Street. The council directed the owner of Rose -Rice Auto to revise their plans before further
consideration by the city.
PLANNING
Land Use Plan designation: M1 (light manufacturing)
Zoning: M1
Ordinance Requirements
Section 36- 151(b)(5)(a) requires a CUP for the sale or leasing of used motor vehicles.
Criteria for Conditional Use Permit Approval
Section 36- 442(a) states that the city council may approve a CUP, based on nine standards. Refer to
the findings in the resolution on pages 11 -12.
km
Application Date
The city received the complete applications for this proposal on January 31, 2001. State law requires
that the - city take action within 60 days of receiving complete applications for a proposal. City council
action is required on this proposal by March 31, 2001.
p:sec9lunivauto.cup
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. Site Plan
4. Applicant's Letter date- stamped January 31, 2001
5. Conditional Use Permit Resolution
0
Attachment 1
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Attachment 3
RECEIVED SITE PLAN
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Attachment 4
INTENDED USE OF PROPERTY
Applicants are in retail pre -owned auto business. The subject property will be used for
this business as an addition to its other sites where it has operated for many years.
The subject site is currently being used as a retail tile shop. Currently the site consists of
the building containing the tile shop and parking for tile shop customers. The parkin lot
i g
as It currently s situated extends the length and width of the subject site save the existing
building.
It is anticipated that the use for which applicants are seeking permission will have
minimal impact on the site as it currently exists. No additional construction will be added
to the site_ and no natural characteristics will be removed. The building nd parking lot
g p g
will be used as they are currently being used. The only change to the site observable
from outside will be the increased storage of late model previously owned automobiles at
the subject site.
Based on the site plan approximately 100 cars will be in the parking lot at any given time.
Of these cars it is anticipated that approximately 85 will be cars available for purchase
and approximately 15 spaces will be reserved for customer and employee parking. The
applicants have been in the late model pre -owned car business for a number of years and
have developed quality working relationships with surrounding business owners because
they have run their business in a manner that does not interfere with surrounding
properties. Their lots are clean and they carefully plan to assure that the lots do not
overflow with vehicles.
The building and site as currently situated will not be altered with any new construction.
It is anticipated that dependency upon public facilities and services will not increase and
that the services currently required by the tile store will be sufficient for the proposed use.
It is further anticipated that traffic generated by the site, as a late model pre -owned
automobile dealership, will not increase the amount of traffic. In fact it is anticipated that
the amount of traffic following the initial inventory delive ry may decrease based on the
y
volume of product sold in the retail tile business versus the pre -owed automobile
b usiness.
The parking lot will be occupied by a greater number of cars over a longer period of time
but will not occupy any greater area than is permitted by the boundaries of the arkin lot
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as it currently exists.
REU, �
JAN s 12001
APPENDIX A
10
Attachment 5
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Hossein Aghamirzai, of University Auto Sales and Leasing, applied for a
conditional use permit to be allowed to operate a used car sales business.
WHEREAS, this permit applies to property located at 1145 E. Highway 36. The legal
description is:
THE WEST 210 FEET OF THE EAST 480 FEET OF BLOCK 21, CLIFTON ADDITION,
RAMSEY COUNTY, MINNESOTA, SUBJECT TO STATE HIGHWAY NO. 36/118, AND
STATE HIGHWAY NO. 6111.
WHEREAS, the history of this conditional use permit is as follows:
1. On March 5, 2001, the planning commission recommended that the city council approve this
permit.
2. On , 2001, the city council held a public hearing. The city staff published a
notice in the paper and sent notices to the surrounding property owners. The council gave
everyone at the hearing a chance to speak and present written statements. The council also
considered reports and recommendations of the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described
conditional use permit based on the building and site plans. The city approved this permit
because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the city's comprehensive plan and code of ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to
any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water
or air: pollution, drainage, water runoff, vibration, general unsightliness,_ electrical interference
or other nuisances.
5. The use would generate only minimal. vehicular traffic on local streets and would not create
traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets, police
and fire protection, drainage structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
11
8. The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city. The director of community
development may approve minor changes.
2. The proposed use must be substantially started within one year of council approval or the
permit shall become null and void. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. The site shall be kept in neat and orderly condition. The applicant shall observe the striping
pattern and not crowd the site by placing additional vehicles on the site beyond what can be
parked in the striped parking spaces. The drive aisles shall be kept clear of vehicles. There
shall be no parking on the grass or landscaped areas.
5. There shall be no vehicle delivery or transport/trailer unloading along the street. This activity
shall be kept on site.
6. Outdoor storage of any new or used materials other than vehicles shall be prohibited unless
such materials can be fully concealed within a screening enclosure. The design and
placement of any such enclosure shall be subject to staff approval.
7. The hours of operation of this used car lot shall be 9 a.m. to 7 p.m. Monday through
Saturday. The car lot shall be closed. on Sunday.
8. There shall not be any car servicing or maintenance on the site except for minor work such
as battery replacement, minor clean up and spot washing. Mechanical repairs and vehicle
servicing such as oil changes are not allowed.
The Maplewood City Council adopted this resolution on , 2001.
12
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
MONDAY, MARCH 5, 2001
C. University Auto Sales Conditional Use Permit (1145 Highway 36 East).
Mr. Roberts gave the staff report for the city. University Auto Sales is proposing to take over the
United Tile Store at 1145 Highway 36 to open a used car sales lot. This site was originally a
Perkins Restaurant and has been a tile store for the last four to five years. They will take over the
existing building and lay out the parking lot to meet the current city code standards with about 76
spaces for parking. There will be no garage bay or car wash on the site. They may spot wash
cars on the site, but all repair work will be Off the site. As with other used car lots and new lots,
the maintenance and operation of the business has been a critical element in the business. The
owner and operators must maintain them and keep the building and the site in a decent condition.
Staff is recommending approval of this proposal subject to the conditions outlined in the staff
report. Since there are no design elements involved in the proposal, for simplicity reasons, the
commission is asked to take action on both items A and B.
Commissioner Ledvina asked if it would be appropriate to require the applicant to paint the light
standards. The condition of the light standards is poor. He also felt the gas meters and the other
utility equipment on the outside of the building are in need of paint as well. Staff did not see that
as a problem and suggested it be added as 3e.
Mr. Trippler noticed on part A7 in the conditions that the car lot shall be closed on Sunday. He is
under the impression that there is pending legislation that may allow car sales in Minnesota on
Sunday. If that happens, will that have any effect on this dealership since their CUP will not allow
them to be open on Sunday. Staff is aware of that proposal, but not real confident that it will pass
based on the information he has read. Mr. Rossbach noted that the city may not choose to allow
car sales on Sunday.
Steve Thorson, attorney, 2300 Central Avenue NE, was present for the applicant. Mr. Thorson
explained that he did not know who owned the fence either, but the applicant planned to make it
satisfactory to staff approval prior to opening the business. The owner of the site is planning on
filling and re- sealing the asphalt parking lot. If there is more required by city staff, they would be
willing to do that to the satisfaction of the commission and the city council.
Regarding the possibility of the lot being open on Sunday, he does not feel it will be an issue for
quite a period of time. He also agrees with staff that it probably will not be adopted by the
legislature, and if it was, University Auto would remain closed until permission was granted by the
city council.
The owners of University Auto have been running a car dealership in St. Paul for a number of
years. Mr. Ekstrand has expressed his concerns with Mr. Thorson regarding the overflowing of
cars in the parking lot. His clients have not done that at the current location, therefore he felt it
would not happen in Maplewood. Also, any overflow of cars would be transferred to the St. Paul
location.
Staff noted that Mr. Ekstrand did visit the University Avenue site and stated that it did look well run
and kept.
Mr. Mueller stated that the parking lot is pretty torn up. He felt it certainly will require work. He
also felt from the comments Second Harvest made to the city, that they feel the applicant owns
the fence. Mr. Rossbach noted that about six feet of snow is now holding this fence up, which will
probably fall over when it melts.
Mr. Pearson moved the board to adopt the resolution that approves a conditional use permit for
used car sales at 1145 E. Highway 36. Approval is based on the findings required by the code
and subject to:
1.
All construction shall follow the site plan approved by the city. The director of
community development may approve minor changes.
2.
The proposed use must be substantially started within one year of council
approval or the permit shall become null and void. The council may extend this
deadline for one year.
3.
The city council shall review this permit in one year.
4.
The site shall be kept in neat and orderly condition. The applicant shall observe
the striping pattern and not crowd the site by placing additional vehicles on the'
site beyond what can be parked in the striped parking spaces. The drive aisles
shall be kept clear of vehicles. There shall be no parking on the grass or
landscaped areas.
5.
There shall be no vehicle delivery or transport/trailer unloading along the street.
This activity shall be kept on site.
6.
Outdoor storage of any new or used materials other than vehicles shall be
prohibited unless such materials can be fully concealed within a screening
enclosure. The design and placement of any such enclosure shall be subject to
staff approval.
7.
The hours of operation of this used car lot shall be 9 a.m. to 7 p.m. Monday
through Saturday. The car lot shall be closed on Sunday.
8.
There shall not be any car servicing or maintenance on the site except for minor
work such as battery replacement, minor clean up and spot washing. Mechanical
repairs and vehicle servicing such as oil changes are not allowed.
B. Approval of the
site plan date - stamped January 31, 2001 for a used -car sales operation at 1145
E. Highway 36.
Approval is based on the findings required by the code and subject to the
applicant complying with the following conditions:
1. Repeat this review in two years if the city has not issued a building permit
for this project.
2. Provide the following for staff approval:
a. Revise the site plan to show parking spaces to be 9 %Z- foot -wide as code
requires. There shall also be two handicap- accessible parking spaces
that are striped according to ADA specifications. The ADA requires eight -
foot -wide spaces with an eight- foot -wide cross - hatched loading space
between them.
b. A plan for a trash dumpster enclosure for outside trash containers if used
(code requirement). This plan must show the placement and design of
the enclosure. Trash enclosures must have a 100 percent opaque
closeable gate. Enclosures must be of a material that matches or is
compatible with the building.
C. A plan for parking lot repair. The applicant shall work with staff who shall
determine the extent of repairs needed after the snow melts. The repairs
could range from patching if needed to full overlay.
3. Complete or provide the following:
a. Install handicap- parking signs for the handicap- parking spaces.
b. A trash dumpster enclosure for any outside trash containers if used.
C. Stripe the parking lot at 9Y2- foot -wide spaces with two eight- foot -wide
handicap - accessible parking spaces with an adjacent eight- foot -wide
loading space.
d. Parking lot repair as determined by staff.
e. Repair or remove the fence.
f. Scrape and repaint the building fascia.
4. The applicant shall obtain building permits from the city for any interior work on
the building.
5. All work shall follow the approved plans. The director of community development
may approve minor changes.
Mr. Ledvina seconded. Ayes -All
Motion carries.
N•4
MEMORANDUM
TO: City Manager
FROM: Ken Roberts, Associate Planner
SUBJECT: Conditional Use Permit and Design Review
PROJECT: AT &T Wireless Monopole action by Council
LOCATION: 1681 Cope Avenue
DATE: March 20, 2001 Date
Endorsed
Modified
INTRODUCTION gej
Project Description
J p
Julie Townsend, representing AT &T Wireless, is proposing to install a 125 - foot -tall monopole and
an equipment building for telecommunications equipment. They want to install the monopole and
building in the southeast corner of the existing green space and north of the parking lot at the
Sheet Metal Workers building at 1681 Cope Avenue. (Refer to the maps and plans on pages 5 -10
and the statement on page 11.)
Requests
The applicant is requesting that the city approve:
1. A conditional use permit (CUP) for a monopole and related equipment in an M -1 (light
manufacturing) zoning district.
2. The design and site plans.
BACKGROUND
On January 13, 1997, the city council adopted the commercial use antenna and tower ordinance.
On November 13, 2000, the city council denied a conditional permit and the design approval for
AT &T to install a 125 - foot -tall monopole on the Taste of India property at 1745 Cope Avenue.
DISCUSSION
Federal Law
The 1996 Federal Telecommunications Act does not allow cities to prohibit the installation of
telecommunications facilities and equipment. Because of this law, local governments may only
regulate, but may not prevent, the installation of monopoles or other telecommunications facilities.
As such, the city may only base their decision about this request (or any other similar request) on
land use and on health, safety and welfare concerns.
The Federal Communications Commission (FCC) licenses all telecommunications systems. This
licensing requires that the proposed or new telecommunications equipment not interfere with
existing communications or electronics equipment. If there is interference, then the FCC requires
the telecommunications company to adjust or shut down the new equipment to correct the
situation. Maplewood must be careful to not limit or prohibit this tower ( any other tower)
because of electronic interference. That is up to the FCC to monitor and regulate.
Co- lo cation
As part of their site selection process, AT &T noted that they could not find an existing structure within
one -half mile of this site that would meet their needs. In fact, they claim they need this site to fill -in a
gap in their coverage area. (See the statement on page 11.) Ms. Townsend told me that she has
contacted Qwest about co- locating on their property on Gervais Court. However, Qwest has
indicated that they do not have room for another monopole on their property and that their existing
tower cannot be raised above the existing 90 feet to the 122 feet needed by AT &T. (See the letter
from Qwest on page 14). It is important to note that the city cannot force the owner of an existing
wireless facility (such as Qwest) to change their equipment or to accommodate another monopole on
their property. As Ms. Townsend said, AT &T would prefer to co- locate on an existing monopole if the
necessary height and location are available to them.
Site Screenina and Landscaain
The applicant is not proposing to add any trees to help to screen the base area. (See the site plans
on pages 7 and 8.) The existing buildings and vegetation will help screen much of the base area of
the site, especially from the west, north and east sides. However, the city may want to require the
applicant to plant trees on the south side of the site to help screen the base area from view from the
south. The city should require the applicant to prepare a landscape and screening plan that would
help to hide the base area of the proposed facility.
Summary
The applicant chose this site as an alternative to the earlier proposal for a tower facility on the Taste
of India property. It is important for the city council, when reviewing this or similar applications, to
balance the interests of the applicant:, the property owner, the neighbors and the city as a whole. The
proposed location uses the existing buildings and trees to help screen the proposed tower from near
by properties.
COMMISSION ACTION
On March 13, 2001, the community design review board recommended approval of the design plans
for the proposal.
On March 19, 2001, the planning commission recommended approval of the conditional use permit
for this proposal.
RECOMMENDATIONS
A. Adopt the resolution on pages 16 and 17. This resolution approves a conditional use permit to
allow up to a 125 - foot -tall telecommunications monopole and related equipment. This approval is
for the property at 1681 Cope Avenue. The city bases this approval on the findings required by
the ordinance and is subject to the following conditions:
1. All construction shall follow the plans as approved by the city, including the location of the
lease site. The director of community development may approve minor changes to the
approved plan. The applicant shall verify the location of the property lines and existing site
features around the lease area with a certificate of survey.
2. The applicant shall prepare and follow a landscape and screening plan that would help to hide
the base area of the proposed facility.
VA
3. The proposed construction must be substantially started within one year of council approval or
the permit shall become null and void. The council may extend this deadline for one year.
4. The city council shall review this permit in one year.
5. The applicant or owner shall allow the co- location of other providers' telecommunications
equipment on the proposed tower with reasonable lease conditions.
6. Any antenna that is not used for a year shall be deemed abandoned and the city may require
that it be removed.
7. The applicant or AT &T shall post a bond or other guarantee with the city to ensure proper
removal of the antenna and monopole and the restoration of the site. The applicant/developer
may provide a copy of the lease, indicating a guarantee of the removal of the monopole and
related equipment with the end of the lease as a substitute for the financial guarantee.
B. Approve the site and design plans for up to a 125- foot -tall telecommunications monopole and
equipment building on the property at 1681 Cope Avenue. Approval is based on the findings
required by code and subject to the applicant doing the following:
1. Repeat this review in two years if the city has not issued permits for this project.
2. Before the city issues a building permit, city staff must approve the following:
(a) A certificate of survey for the project area that shows the proposed new construction, the
location of the property lines and existing site features around the proposed lease area.
The proposed monopole and equipment building shall be at least five feet from the
property lines. The site plan shall be subject to city staff approval.
(b) The applicant shall prepare a landscape and screening plan that would help to hide the
base area of the proposed facility.
(c) A grading and drainage plan for the project site.
(d) The plans for the equipment building. AT &T may use their standard aggregate finish
building but the color shall closely match the color of the Sheet Metal Workers building.
3. The color of the proposed equipment building shall be submitted to city staff for approval.
4. The monopole shall be light gray.
5. Before final inspection of and use of this facility, the applicant shall install the required
landscaping following the approved plan. If the required landscaping or trees are not installed
by the completion of the tower, the city shall require the applicant to provide a cash escrow or
an irrevocable letter of credit for the required work. The amount shall be 200 percent of the
cost of the unfinished work. Any unfinished landscaping shall be completed within six weeks
of occupancy.
6. All work shall follow the approved plans. The director of community development may
approve minor changes.
3
REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 2.62 acres
Existing land use: Sheet Metal Workers building and parking lot
SURROUNDING LAND USES
North: Highway 36
South: Sheet Metal Workers Credit Union Building and Cope Avenue
West: City and County Credit Union
East: Maplewood Office Park
PLANNING
Zoning and Land Use Plan designation: M -1 (light manufacturing)
Ordinance Requirements
Section 36 -607 requires a CUP for a communications tower in any zoning district other than residential.
The ordinance allows a maximum height of 175 feet.
Findings for CUP Approval
Section 36- 442(a) states that the city council must base approval of a CUP on nine standards for
approval. Refer to findings one through nine in the resolution on pages 16 and 17.
Application Date
The city received all the application materials for this request on February 28, 2001. State law requires
the city to take action on this request by April 27, 2001, unless the applicant agrees to a time
extension.
p:sec10 /1681 cope.mem
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. Site Plan dated February 28, 2001
4. Site Plan (Enlarged)
5. Proposed Elevations
6. Proposed Elevations
7. Applicant's statement dated February 28, 2001
8. Applicant's Co- location Statement
9. Letter from Joe Beck of AT & T
10. Letter from Qwest Wireless dated 9 -18 -00
11. Applicant's statement for criteria of approval
12. Conditional Use Permit Resolution
13. Project Plans and Color Photo of Site (Separate Attachments)
Attachment 1
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HWY. 36 &
`
HAZELWOOD AVENUE
AT &T
SHEET METAL WORKERS
SITE No. MI-97A
r' ='
AT&T WIRELESS SEHNICES OF MINNESOTA. INC.
1681 COPE AVENUE EAST
WWO AT&T WOCML A WOM C0ftV"T M
MAPLEWOOD. MN 55109
2515 -240 &ONA SMnK U104APOM w 55406
rmomc (612) 721 -im FAX (612) 721 -4770
6
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PROPOSED ELEVATIONS
10
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Attachment 7
CONSULTING ENGINEERS SINCE 1944
ULTEIG ENGINEERS, INC.
5201 E. RIVER ROAD, SUITE 308 PHONE: 763 - 571 -2500
MINNEAPOLIS, MN 55421 -1027 FAX: 763 - 571 -1168
OTHER OFFICES:
FARGO, ND
BISMARCK, ND
SIOUX FALLS, SD
February 28, 2001
City of Maplewood
Melinda Coleman, Planning Director
1830 East County Road B
Maplewood, MN 55109
RE: Application for Condition Use Permit, UEI # 01 - 5805
Dear Ms.Coleman,
This letter accompanies an application for Conditional Use Permit by AT &T Wireless (AWS)
that will allow a 125 -foot monopole at 1681 Cope Ave E. Currently AWS is lacking wireless
coverage on a large portion of Highway 36 and this particular area of Maplewood. By installing
the monopole at the above reference property, the issue of inadequate coverage will be resolved.
PROPOSED USE
AWS is proposing to install a 125 -foot monopole, painted of a color acceptable by the city.
Please reference the enclosed drawings for additional details. The property in question is located
in an area zoned M -1, which allows for monopoles and accessory buildings as a conditional use
(Section 36.600).
An unmanned prefabricated equipment shelter measuring approximately 12 feet by 28 feet will
be located at the base of the monopole. The site will require single -phase 400 -amp electrical
service and telephone line for utilities. These will be brought in from the nearest source. The
shelter will be designed in color and material to match surrounding area.
This monopole will be accommodating to other carriers if they so desire. Please see the attached
letter of intent.
I will be representing AWS during the application process and will be attending all meetings
regarding the application. Please contact me for any additional information you may need. I can
be contacted at 763 - 277 -6229
Sincerely,
/t f
.�-
}
Rklie Townsend
', : ontractor, AT &T Wireless Services
Enc .
C E
11
rot C 1% EQUAL OPPORTUNITY EMPLOYER t % a
Attachment 8'
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
RE: Letter of Intent
To Whom It May Concern:
Please let this letter show the intent of AT &T Wireless and its successors to allow for
collocation on the proposed monopole site at 1681 Cope Ave E. The monopole will be
constructed to adequately allow for at least one additional carrier and in many instances
even more.
AT &T Wireless and its successors will allow the shared use of the proposed tower if the
additional user agrees in writing to meet reasonable terms and conditions for shared use.
Any questions regarding this intent may be directed to any of the following:
Ted Broich, AT &T Wireless Services Systems Development Manager — 952- 844 -6744
Bechtel Telecommunications, Site Acquisition and Zoning Manager — 612- 858 -7270
Julie Townsend, Contractor — 612- 819 -9569
Sincerely,
Julie Townsend
Contractor, AT &T Wireless Services
12
Attachment 9
AT&T
Ow
Cellular Division
AT &T Wireless Services
2515 24th Avenue South
Minneapolis, MN 55406
612 721 -1660
FAX 612 721 -4770
I have been asked to examine two potential existing sites for the AT &T 36 & Hazlewood site.
The two locations in question are an existing water tower and an existing US West monopole. Neither
location will allow us to meet the objectives of this site. The reasons are as follows...
US West Site Existing antennas for US West on this site are at 75, 67, and 87 feet. This is only a 90 -foot
monopole. This means that AT &T would only be able to locate antennas at the 57 -foot elevation and
below. This will not allow us to provide the amount of coverage that we need in order to justify building a
site at this location.
Water Tower The water tower is outside of the search area. Simply put, this means that this location will
not fit in well with the rest of the network. The bigger problem however is the potential interference and
re -use concerns that would be created by locating our antennas on the water tower. The water tower has an
additional 60 feet of ground elevation which makes the site simply too high for us to be able to manage the
re -use from this location. AT &T now has too many customers for us to be building sites on this high of
ground above local terrain with in the 494 -694 metropolitan loop.
Sincerely,
I
Joe R. Beck
RF Engineer
AT &T Wireless Services
� 13
q?" Recvcled PaDer
10!03/2000 11 09:41 6128587377 WSS J TOWNSEND PAGE 92
ATTACHMENT I h
IM�'m now
Qwest�
Qwest Wireless, L.L.C.
426 North Palrview Avenue
St. Pain, MN 55104 5 _
WSS Y
OCT 0 3 2000
Wireless Site specialists
PCB Box 6896
Minnea polis, MST 55406
Attn: J. Townsend
RE Co Location on Qwest Wimless Monopole Installation at 1990 Gervais Couxt,
Maplewood
Monday, September 18, 2000
Dear Ms. Townsend
AT &T Wireless Servioes h" approached Qvms't Wireless, LLC, flkla US WEST Wireless, to co-
locate on our mongwlc tostallod at 1 890 G cxv4is Court in Maplewood at a height of 125 feet.
As you already are aware, that pole is currently a 90 foot monopole structure with Qwcst's
installation at the 600'0 ", 75'0" and 971" foot level. The only available space for co- location
would be at approximately 54 feet and bass. Since the foundation of that structure was designed
for a 90 foot monopole, extension of that hole is not possible using the cu foundation.
The only alternative to accommodate AT&T Wireless' request would be to build a taller
monopole structure, including a new foundation.
In addition, while Qwest Wimless does control the monopole structure, we have a leasing
relationship w ith the underlyW$ landlord, (west Inc., and as such, does not control the land
space. It is my understooding dmt the available land space is also at a minimum.
We would be mom that Iappy to work with AT&T Wireless Services at this location. However,
due to the limited land space as well as the inability to raise the tower to your requested height,
the cumnt situation would not be a viable solution.
Please call me if you have any questions. I look forward to working with you in the future.
Sincerely,
Pat Conlin
Real Estate Market Manager
Qwest Wireless, L.L.C.
65 1.642.6060
14
Attachment 11
Criteria for approval of Conditional Use Permit
1. The use would be located, designed, maintained, constructed and operated to be in conformity
with the City's comprehensive plan and Code of Ordinances.
Comment: True, this application meets the requirements as listed in section 36.600
2. The use would not change the existing or planned character of the surrounding .area.
Comment: True
3. The use would not depreciate property values.
Comment: True, it is not proven telecommunications equipment depreciates property values.
4. The use would not involve any activity, process, materials, equipment or methods of operation
that would be dangerous, hazardous, detrimental, disturbing, or cause a nuisance to any p erson
or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, runoff, vibration, general unsightliness, electrical interference or other nuisances.
Comment: True, telecommunications carriers are under strict guidelines to have and maintain the
safest equipment. All equipment is regulated.
5. The use would generate only minimal vehicular traffic on local streets and would not create
traffic congestion or unsafe access on existing or proposed streets.
Comment: True, a technician will visit the site only about one time every 4 to 6 weeks.
6. The use would be served by adequate public facilities and services, including streets, police and
fire protection, drainage structures, water and sewer systems, schools and parks.
Comment: True, there are adequate facilities currently in existence.
7. The use would not create excessive additional costs for public facilities or services.
Comment: True
8. The use would maximize the preservation of and incorporate the site's natural and scenic
. features into the development design.
Comment: True. The shelter will be designed to match the existing area structures. The area to
the east has many trees, which should not be disturbed by our installation.
9. The use would cause minimal adverse environmental effects.
Comment: True, telecommunication carriers are under strict guidelines they must follow to avoid
any potential negative environmental effects.
15
Attachment 12
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Ms. Julie Townsend, representing AT & T Wireless, applied for a conditional use
permit to install up to a 125 - foot -tall telecommunications monopole and equipment building.
WHEREAS, this permit applies to the property at 1681 Cope Avenue. The legal description is:
Subject to avenue, highway and easements and vacated street accruing, the following: except the
east 150 feet of Lot 1 and except the east 150 feet of South 73.3 feet of Lot 2; Lots 1 thru Lot 4,
Bronsons Subdivision. (PIN 10- 29 -22 -41 -0016)
WHEREAS, the history of this conditional use permit is as follows:
1. On March 19, 2001, the planning commission considered this request and recommended that
the city approve the request, subject to the staff recommendation.
2. The city council held a public hearing on March 26, 2001. City staff published a notice in the
paper and sent notices to the surrounding property owners as required by law. The council
gave everyone at the hearing a chance to speak and present written statements. The council
also considered reports and recommendations of the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described
conditional use permit because:
1. The use would be located, designed, maintained, constructed and operated to be in conformity
with the city's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of operation
that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person
or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run -off, vibration, general unsightliness, electrical interference or other
nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not create
traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets, police
and fire protection, drainage structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
9. The use would cause minimal adverse environmental effects.
11 Me
Approval is subject to the following conditions:
1. All construction shall follow the plans as approved by the city, including the location of the lease
site. The director of community development may approve minor changes to the approved
plan. The applicant shall verify the location of the property lines and existing site features
around the lease area with a certificate of survey.
2. The applicant shall prepare and follow a landscape and screening plan that would help to hide
the base- area of the proposed facility.
3. The proposed construction must be substantially started within one year of council approval or
the permit shall become null and void. The council may extend this deadline for one year.
4. The city council shall review this permit in one year.
5. The applicant or owner shall allow the co- location of other providers' telecommunications
equipment on the proposed tower with reasonable lease conditions.
6. Any antenna that is not used for a year shall be deemed abandoned and the city may require
that it be removed.
7. The applicant or AT &T shall post a bond or other guarantee with the city to ensure proper
removal of the antenna and monopole and the restoration of the site. The applicant /developer
may provide a copy of the lease indicating a guarantee of the removal of the monopole and
related equipment with the end of the lease as a substitute for the financial guarantee.
The Maplewood City Council approved this resolution on , 2001.
17
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, MARCH 13, 2001
A. AT & T Cellular Communications Tower -(1681 Cope Avenue.).
Mr. Tom Ekstrand gave the staff report for the city. AT & T is proposing to install a 125 -foot tall
monopole and telecommunications building. This will be located at the Sheet Metal Workers
building at 1681 Cope Avenue. The planning commission will be reviewing the conditional use
permit regarding this proposal on March 19. The proposal is for a rectangular shaped building
with an aggregate finish. The color is to match the existing surrounding buildings. Staff has
suggested that the building have a hip roof with a brick exterior and additional landscaping be
added along the south side. Staff is recommending approval of this proposal with the conditions
listed in the recommendation.
Ms. Julie Townsend was present from AT & T Wireless Services, 5201 E. River Road.
Ms. Townsend stated that the applicant takes exception to the requirement requiring a brick
building with a pitched roof. They are proposing an aggregate finish building with a flat roof. The
finish will be an earth tone in color, and will resemble small colored pebbles.
Ms. Townsend did not view the need for additional landscaping on the south side of the building
as a problem.
Mr. Shankar commented that the dark colored light standards in the neighborhood and light
colored monopole did not seem to match. Mr. Ledvina explained monopoles are generally of a
bare galvanized steel or painted a light grey or blue to match the skyline.
Mr. Shankar questioned why AT & T is choosing to build a 125 -foot tower, not 150 feet or 175
feet. " Will they come back three months from now and request a taller tower ?" Ms. Townsend
explained AT & T determines the height of the tower according to the need defined by their radio
frequency engineer. If all he need is 125 feet to meet frequency needs, that is what they build.
This tower provides frequency for an 850 - megahertz analog system and can hold two other
providers.
Mr. LaCasse moved the board approve the site and design plans for up to a 125-foot-tall-
telecommunications monopole and equipment building on the property at 1681 Cope Avenue.
Approval is based on the findings required by code and subject to the applicant doing the
following:
1. Repeat this review in two years if the city has not issued permits for this project.
2. Before the city issues a building permit, city staff must approve the following:
(a) A certificate of survey for the project area that shows the proposed new
construction, the location of the property lines and existing site features around
the proposed lease area. The proposed monopole and equipment building shall
be at least five feet from the property lines. The site plan shall be subject to city
staff approval
(b) The applicant shall prepare a landscape and screening plan that would help to
hide the base area of the proposed facility.
(c) A grading and drainage plan for the project site.
(d) The plans for the equipment building. AT &T may use their standard aggregate
finish building but the color shall closely, match the color of the Sheet Metal
Workers building.
3. The color of the proposed equipment building shall be submitted to city staff for approval.
4. The monopole shall be light gray.
5. Before final inspection of and use of this facility, the applicant shall install the required
landscaping following the approved plan. If the required landscaping or trees are not
installed by the completion of the tower, the city shall require the applicant to provide a
cash escrow or an irrevocable letter of credit for the required work. The amount shall be
200 percent of the cost of the unfinished work. Any unfinished landscaping shall be
completed within six weeks of occupancy.
6. All work shall follow the approved plans. The director of community development may
approve minor changes.
Mr. Jorgenson seconded. Ayes -All
Motion carries.
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
MONDAY, MARCH 19, 2001
AT & T Monopole Conditional Use Permit (1681 Cope Avenue).
Mr. Ken Roberts gave the staff report for the city. This is a request by AT & T Wireless to install a
125 -foot -tall monopole and equipment building for telecommunications equipment. They are
proposing this installation on the southeast corner of the Sheet Metal Workers Union Building at
1681 Cope Avenue. The commission reviewed a proposal for a monopole on the Taste of India
property in the fall. On November 13, 2000, the city council denied a request by AT & T to install
a monopole on the Taste of India property at 1745 Cope Avenue. The applicant has now
proposed this location to fill in the lapse in coverage area for this part of Maplewood. Staff is
recommending approval of the proposal, subject to the seven conditions outlined in the staff
report.
Ms. Julie Townsend, representing AT & T Wireless Services, at 5201 East River Road, Fridley,
was present for the applicant.
The commission had no questions for staff or the applicant.
Mr. Rossbach moved the commission to adopt the resolution on pages 16 and 17. This resolution
approves a conditional use permit to allow up to a 125 - foot -tall telecommunications monopole and
related equipment. This approval is for the property at 1681 Cope Avenue. The city bases this
approval on the findings required by the ordinance and is subject to the following conditions:
1. All construction shall follow the plans as approved by the city, including the location of the
lease site. The director of community development may approve minor changes to the
approved plan. The applicant shall verify the location of the property lines and existing
site features around the lease area with a certificate of survey.
2. The applicant shall prepare and follow a landscape and screening plan that would help to
hide the base area of the proposed facility.
3. The proposed construction must be substantially started within one year of council
approval or the permit shall become null and void. The council may extend this deadline
for one year.
4. The city council shall review this permit in one year.
5. The applicant or owner shall allow the co- location of other providers' telecommunications
equipment on the proposed tower with reasonable lease conditions.
6. Any antenna that is not used for a year shall be deemed abandoned and the city may
require that it be removed.
7. The applicant or AT & T shall post a bond or other guarantee with the city to ensure
proper removal of the antenna and monopole and the restoration of the site. The
applicant/developer may provide a copy of the lease indicating a guarantee of the removal
of the monopole and related equipment with the end of the lease as a substitute for the
financial guarantee.
Mr. Frost seconded. Ayes -All
Motion carries.
This proposal goes before the city council on March 26.
N•5
MEMORANDUM
Action by Council
TO: City Manager
FROM: Ken Roberts, Associate Planner Date
SUBJECT: NURP Pond Ordinance Endorsed
DATE: March 6, 2001 Modified
Rejected
INTRODUCTION
The Metropolitan Council, as part of their review of Maplewood's Comprehensive Plan update, is
requiring the city to adopt a city code amendment about the use of the Nationwide Urban Runoff
Program (NURP) design criteria.for storm water. ponds.
DISCUSSION
The proposed code amendment adds language to the Maplewood Environmental Protection
Ordinance about using the NURP design criteria for storm water ponds. Staff at the Metropolitan
Council suggested the proposed code amendment language. I had the Assistant City Engineer
review the proposed code amendment. He did not see any problems with the code as I have
written it.
COMMISSION ACTION
On March 5, 2001, the planning commission recommended approval of the proposed ordinance
amendment.
RECOMMENDATION
Adopt the ordinance on page 3. This ordinance amendment adds language to the city code
about the use of the Nationwide Urban Runoff Program (NURP) design criteria for ponds.
p:lordlnurp.ord
Attachments:
1. Existing City Code
2. Proposed Ordinance Amendment
Attachment 1
BUILDINGS AND BUILDING REGULATIONS § 9 -194
DIVISION 3. APPROVAL STANDARDS
Sec. 9 -193. Generally.
(a) All plans and the conduct of all grading, landscaping,
structure placement, and street routing shall be consistent with
the city's comprehensive plan, and for development in the Mis-
sissippi River Corridor Critical Area, the Maplewood Critical
Area Plan.
(b) The proposed development shall not lessen existing public
access to and along a protected water.
(c) The proposed development shall be designed, constructed
and maintained to avoid causing:
(1) Erosion.
(2) Pollution, contamination or siltation of water bodies or
storm sewers.
(3) Flooding.
(4) Ground water contamination.
(5) Alteration of significant natural features.
(d) Development shall not substantially diminish the scien-
tific, historical, educational, recreational or aesthetic value of
unique natural areas, plants and animals, which are reg 0 i stered
with the state as such, and shall not substantially alter their
reproductive cycles.
(e) Views of protected waters from buildings or public streets
shall not be impaired by the placement of advertising signs.
(Ord. No. 734A, § 1, 4- 25 -95; Ord. No. 753, § 1, 5- 13 -96)
Sec. 9 -194. Slopes.
(a) No development shall be permitted on existing slopes of
eighteen (18) percent or greater which are in direct drainage to a
protected water.
(b) In areas not in direct drainage to a protected water, no
development shall be allowed on existing slopes greater than
forty (40) percent.
Supp. No. 12 543
�5C15 ii��l� c_w COOE
2
Attachment 2
ORDINANCE NO.
AN ORDINANCE OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, AMENDING
THE CITY CODE BY ADDING THE NATIONWIDE URBAN RUNOFF PROGRAM
(NURP) DESIGN CRITERIA FOR PONDS
The Maplewood City Council approves the following changes to the Maplewood Code of
Ordinances:
Section 1. This section changes the following parts of the Maplewood City Code: (Additions
have been underlined and deletions`are crossed out.)
Section 9 -193. Generally.
fn Where feasible, all new storm water detention ponds shall be designed and
constructed to meet the Nationwide Urban Runoff Program (NURP)design criteria of removing_ at
least sixtv (60) percent of the phosphorous. The engineer or designer may use the Walker
pondnet model or the Pitt pond model when designing storm water ponds (as noted by he
Minnesota Pollution Control Agency (MPCA) Protecting Water Quality in Urban Areas manual)
The applicant or applicant's engineer shall provide the city engineer with the necessary
calculations to verify the pond design.
Section 2. This ordinance shall take effect after the city council approves it and the official
newspaper publishes it.
The Maplewood City Council approved this ordinance on 2001.
Rordlnurp.ord
3
MINUTES OF THE MAPLEWOO`D PLANNING COMMISSION
1830 COUNTY ROAD EAST, MAPLEWOOD, MINNESOTA
MONDAY, MARCH 5, 2001
The Metropolitan Council, as part of their review of Maplewood's Comprehensive Plan update is
requiring the city to adopt a city code amendment about the use of the nationwide urban runoff
program design criteria for storm water ponds.
Mr. Trippler stated the Nationwide Urban Runoff Program makes reference to the Nationwide
Urban Runoff Program Design Criteria, Walker Pond Net Model., and the Pit Pond Model. The
ordinance is requiring an applicant to conform to these examples, yet does note where they could
be referenced. Mr. Frost noted it is found in ,the MPCA's Urban's Best Management Practices
Manual, latest addition. The commission chose to leave the reference in the ordinance as a
model that they "may" use.
Mr. Frost moved the commission adopt the ordinance that adds amended language to the city
code about the use of the nationwide Urban Runoff Program (NURP) design criteria for ponds.
Mr. Rossbach seconded. Ayes -All
Motion carries.
TW /
MEMORANDUM
TO: City Manager
FROM: Thomas Ekstrand. Assistant Community Development Director
SUBJ AutoZone Action b Y Co
.
LOCATION: 749 N. Century Avenue
DATE: March 19, 2001 Date
Endt�
INTRODUCTION
Mod
Rejec
Project Description -�
CEI Engineering is proposing to build a one - story, 5,500- square -foot AutoZone auto-parts store
on t p
he former A�&W - restaurant property - at 749 N. Cent�.t� Avenue. - Refer to pages J -11. The
proposed building would have an exterior of split -face (textured) and single -score (flat) concrete
block. There would also -be two four -inch -wide accent bands of fiat concrete Mock. The - building
would be painted light, medium and dark grey. Refer to the building elevations on page 15.
Requests
The applicant is requesting that the city approve:
1. A parking waiver to have four fewer parking spaces than the code requires. The code
requires 28 parking spaces —the applicant would provide 24.
2. The building design, site and landscape plans.
BACKGROUND
March 12, 2001: The city council denied this proposal because of the following reasons:
1. The applicant was not present to answer questions.
2. Concerns and questions about the building exterior.
3. Concerns about the future use of this building as- it relates to the parking. waiver.
Please note: At the March 12 council meeting, staff was suggesting that the council approve a
parking waiver to allow five fewer parking spaces than the code would allow. The applicant has
since revised their site plan which would be four spaces under the required 28 spaces. Refer to
the site plan on page 14.
DISCUSSION
Parking Waiver
The applicant originally designed the site plan with the building set back 30 feet from the rear lot
line. The code requires a 50- foot setback which would have required a 20 -foot setback variance
(page 12). While reviewing this request, staff redesigned the site plan as shown on page 13 to
illustrate how the applicant could meet setback requirements. On February 21, 2001, the
community design review board (CDRB) denied the rear setback variance and approved the
staff- alternative site plan. Staff and the CDRB recommended that the council allow up to five
fewer parking spaces than code requires to give the applicant flexibility in their design. Staff's
experience with other auto, parts stores is that the code requires more spaces than are actually
needed.
On March 12 the city council questioned whether a parking waiver was warranted. They were
also concerned about whether additional spaces could be provided in the future. The applicant
has since redesigned the site plan to be four spaces short. Staff feels that this is acceptable and
would not create a parking hardship.
The city has typically been supportive of dropping the number of required parking spaces. Often
the council wants to make sure that there is room to add spaces in the future. In a recent
decision regarding Service Engineering's (2728 Maplewood Drive) building addition proposal, the
council approved a waiver for the site to be 13 spaces short with no "proof of parking."
Building Design
The proposed building design would be compatible with the existing commercial development in
this area. The building materials, however, which would be entirely concrete block, would be of a
lesser quality than the adjacent and nearby commercial buildings. These neighboring buildings
all have a combination. of brick and decorative block. Staff recommends that the applicant
substitute the single -score block with brick on all sides of the building. This would be compatible
and consistent with the block -brick design used on Video Update and the Oakdale Tire & Auto
Center across Century Avenue.
The applicant is revising the building elevations with these changes and plans to have them
available by the time of the council meeting. -
Roof -Top Equipment Screening and Site - Lighting Plan
In addition, all roof -top equipment must be screened from the residential neighbors' view. The
applicant must also provide a site - lighting (photometric) plan showing the light spread and
intensity. The code requires this plan to protect the residential neighbors.
Landscaping /Screening
The applicant is proposing six maple trees north of the parking lot and a six - foot -tall treated -wood
screening fence. The fence would be placed on the entire north_ lot line and along the west lot
line to screen the parking lot. No plantings have been proposed along the street frontage or
behind the building. A combination of evergreen and deciduous trees should, be planted behind
the building to soften the appearance of the masonry wall. The existing vegetation is deciduous
which does not provide much winter screening. The applicant should also revise the landscape
plan to provide plantings in the setback area along Century Avenue. All lawn areas., are proposed
to be seeded. The city typically requires so The plan should be revised to show sod instead.
The proposed northerly fence should start 20 feet from the front lot line so not to block any driver
visibility for the proposed site and for neighbors. Staff also recommends that the applicant
substitute the proposed treated wood fence with cedar for a more decorative .appearance.
The neighbors to the north have a screening fence along their south lot line. The applicant
should coordinate the fence placement with them. It may be warranted to have the neighbors
2
remove their fence. Perhaps the applicant could revise their fence design to take into account
this existing fence as well as the existing tree locations. With these considerations in mind, the
applicant should submit a revised fence plan.
Driveways
The applicant must obtain a driveway permit from MnDOT for the new driveway curb cut. They
should also close the northerly A &W driveway properly by curbing across this driveway opening
and restoring the ground.
Drainage Concerns
Mr. Chris Cavett, Assistant City Engineer, has reviewed the grading, drainage and erosion control
plans and has several comments and concerns. Refer to page 16. The applicant should work
with Mr. Cavett on plan revisions. All issues should be resolved before a building permit is
issued.
COMMITTEE ACTION
February 21, 2001: The CDRB recommended denial of the setback variance. The board also
recommended approval of a parking reduction, the lot split and the plans subject to the
conditions in the staff recommendation.
February 23, 2001: The staff approved a lot division for the current owner of the A &W site to
split.off the southerly 52 feet of the property. This 52 -foot parcel would be combined with the
abutting property to the south. The subdivision code allows staff to approve lot divisions.
RECOMMENDATIONS
A. Approve a parking waiver for the proposed AutoZone to have four spaces fewer than the
code allows. This exception allows the applicant flexibility in laying out the site plan. This
waiver would require at least 24 parking spaces which is reasonable for a building this size.
B. Approve the architectural plans, date - stamped January 18, 2001 and the revised site plan
date- stamped March 19, 2001 for the proposed AutoZone auto parts store, 749 N. Century
Avenue. Approval is subject to the applicant complying with the following conditions:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. Before getting a building permit, the applicant shall:
a. Submit grading, drainage, utility and erosion control plans to the city engineer for
approval. The plans shall address the concerns and issues outlined by Chris Cavett
in his report dated February 12, 2001.
3
b. Submit revised building elevations which substitute the single -score concrete block
with face brick on all sides of the building. The applicant shall also submit a
screening design for roof -top mechanical equipment that would be visible by
residential neighbors. Staff shall review these revisions.
c. Submit a revised landscape plan for staff approval providing for plantings in the 15-
foot setback area, a mix of evergreen and deciduous trees behind the building and
sod in all turf areas, not seed.
d. Submit a revised fence design for staff approval that uses cedar instead of treated
wood. The applicant shall coordinate their fence design with the neighbor to the north
to take their existing screening fence into account. The revised fence shall be set
back 20 feet from the front lot line so not to obstruct driver visibility. The revised
fence design shall be considered part of the landscape plan and shall be subject to
review board approval.
e. Submit a photometric plan showing the light spread from lighting fixtures. There shall
not be any lights behind the building. The lighting fixtures used shall be the type that
have recessed bulbs and lenses.
f. Obtain an access permit from MnDOT for the proposed driveway access and for
stormwater flow within their system. The applicant shall also follow MnDOT's
requirements for closing the northerly A &W driveway opening. This old opening shall
be curbed over and the ground restored.
g. Obtain a parking reduction from the city council to have four fewer spaces than the
code requires.
3. The applicant shall complete the following before occupying the building:
a. Install a handicap - parking sign for each handicap- parking space and a stop sign at
the driveway exit.
b. Provide continuous concrete curb and gutter around the parking lot and driveways.
This includes the area of any future driveway connection to the lot to the south.
c. Paint the roof -top mechanical equipment to match the building color if the units are
visible. (code requirement) The applicant must also screen the roof -top equipment
from residential neighbors' views.
d. Construct the trash dumpster enclosure using the same materials and color as the
building. This enclosure shall have a 100 percent opaque gate. The gate material
shall be cedar to match the screening fence.
e. Install an in- ground lawn irrigation system for all landscaped areas (code requirement)
except for the ponding area behind the building.
f. Provide site - security lighting as required by the code. The light source, including the
lens covering the bulb, shall be concealed so not to cause any nuisance to drivers or
neighbors.
F.
g. Properly close the old A &W driveway opening with curbing and ground restoration,
subject to MnDOT requirements.
4. If any required work is not done, the city may allow temporary occupancy if:
a. The work is not essential to the public health, safety or welfare.
b. The city receives a cash escrow or an irrevocable letter of credit for the required work.
The amount shall be 150 percent of the cost of the unfinished work. Any unfinished
landscaping shall be completed by June 1 if the building is occupied in the fall or
winter or within six weeks if the building is occupied in - the spring or summer.
5. , Signs: re not included in this approval. The applicant shall submit sign proposals to staff
for review.
6. All work shall follow the approved plans. The director of community development may
approve minor changes.
5
CITIZENS' COMMENTS
I surveyed the 36 property owners within 350 feet of this site and received the following replies:
1. No objections. (Owners of 785 and 799 Century Avenue)
2. Finally something is being done with that slummy A &W. I can't believe the city didn't order it
Io be demolished. I guess anything will be better than looking at that. We are worried about
more noise. We would also like a 12 foot fence in the back so we don't have to look at it or
hear it. (Charles, 744 Mayhill Road)
3. 1 am pleased to see more new construction taking place in this area. I hope this plan is
accepted. (Tosh, 2696 Minnehaha Avenue)
4. I am very, very concerned with the added vehicle traffic this proposal will contribute to the
dangerous intersections of Minnehaha, 10th Street and Century Avenue. I strongly suggest
an impact study be conducted. The request for a zoning variance is another example of how
the residential sector rights. of existence is continuously being dismantled and ignored.
Please give this neighborhood a "break" for a change! (Dicker, 743 Mayhill Road)
5. AutoZone should set their proposed fence seven to eight feet from their north lot line so not
to crowd the trees on my property. Also, setting the fence in would allow AutoZone to put
plantings on my side of the fence so I am not just looking at a fence. Make sure the drainage
flow is not obstructed. (Feist, 763 Century Avenue)
6. There is currently confusing signage on Geneva Avenue. By crowding more buildings with
turn in /outs will further confuse roadway. I do not support a variance for the building setback.
(Blomquist, 360 N. Robert Street)
7. 1 know the AutoZone will probably go up anyway, but my neighbor and I are less than
enthusiastic over this development. Because of the speed and heavy traffic on Century
Avenue, and all the businesses already in place, this section of the street has frequent fender
benders and more serious accidents, due to vehicles slowing down, turning in, turning out
while passing traffic swings wide and fast to pass around these vehicles. As a pedestrian, I
walk along Century a lot and we have no sidewalk. (Reger, 779 Century Avenue)
•e
REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 32,296 square feet
Existing land use: The former A &W Restaurant and a vacant lot
SURROUNDING LAND USES
North: Single dwellings.
South: Holiday Station and Maplewood Auto Service
West: Single dwellings
East: Century Avenue and commercial businesses in the City of Oakdale
PAST ACTION
November 20, 1980: The city council rezoned the northerly 76 feet of the proposed site to LBC (limited
business commercial).
PLANNING
Land Use Plan designation: BC (business commercial) and LBC
Zoning: BC and LBC (north 76 feet of the proposed site)
Ordinance Requirements
Section 36- 22(a)(6) requires one parking space for each 200 square feet of floor area.
Section 25 -70 of the city code requires that the CDRB make the following findings to approve plans:
1. That the design and location of the proposed development and its relationship to neighboring,
existing or proposed developments and traffic is such that it will not impair the desirability of
investment or occupation in the neighborhood; that it will not unreasonably interfere with the use
and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic
hazards or congestion.
2. That the design and location of the proposed development is in keeping with the character of the
surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive
development contemplated by this article and the city's comprehensive municipal plan.
3. That the design and location of the proposed development would provide a desirable environment
for its occupants, as well as for its neighbors, and that it is aesthetically of good composition,
materials, textures and colors.
7
Application Date
We received this application on March 19, 2001. State law requires that the city take action within 60
days of receiving a complete application for a proposal. City council action is required on this proposal
by May 19, 2001.
p:sec251autozone.3
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. Property Line /Address Map
4. 'Original Site Plan
5. Site Plan -Staffs Alternative
6. Revised Site Plan date - stamped March 19, 2001
7. Building Elevations
8. AutoZone Engineering Review by Chris Cavett dated February 12, 2001
9. Plans date- stamped January 18, 2001 (separate attachments)
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Attachment 8
N T E R
MEMO
O F F I C E
To: Tom Ekstrand, Assistant Community Development Director From the desk of...
From: Chris Cavett, Assistant City Engineer Christopher M.cavett, P.E.
Subject: AutoZone Engineering Review Assistant City Engineer
City of Maplewood
Date: February 12, 2001 1830 E. County Road `B'
Maplewood, MN 55109
I have completed my engineering review of the grading, drainage and (651)770-4554
erosion control lan. Listed below are the issues and questions that I feel Fax: (651 770-4506
p
need to be addressed:
1. The grading plan gives the impression as though the silt fence will installed outside the property
boundary. If that is the case, temporary grading easements with the impacted property owners
shall be required.
2.. We strongly recommend dreg as much of the northerly lot as possible, (especially the garbage
area), overland and into the ponding area to provide at least some form of "pre- treatment" before
the flow is allowed to enter the drainage system.
3.
4.
Mn/DOT Utility Permit will be required to connect to the Mn/DOT system.
Drainage Report:
a. The applicant's proposal calls for a significant reduction in size of an informal drainage basin
and little is known about the hydraulics of this basin at this time. The drainage report gives no
indication of pre - existing or post - development high water elevations. The report also indicates
that the drainage area beyond the site is only about 0.69 Acres. From a quick estimate using an
aerial photo, we would estimate the "off-site" tributary area at approximately 5.7 _+ acres rather
than the 0.69 acres shown in the report. This may have a significant impact on the site.
b. Without a more in depth determination of pond elevations, typical guidelines would require the
lowest openings of all the adjacent structures to be 1 -foot above the emergency overflow
elevation. The emergency overflow condition will be significantly altered under the applicant's
proposal. Where will the "new" emergency overflow be and who will be impacted?
Guidelines often accept lowest openings at 2 -feet above the 100 -year high water elevation.
c. There is no indication of the downstream capacity of the existing drainage system, nor of the
anticipated flow in that system. What might the likelihood of a "heading -up" pressure flow
condition be ?, and What might be its impact on the proposed drainage system and pond
elevations?
c: Jeremy Yee, CSI Engineering Assoc., Inc.
via Fax: 501-273-0844
16
Community Design Review Board
Minutes of 02 -21 -2001
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
WEDNESDAY, FEBRUARY 21, 2001
Vie
Mr. Tom Ekstrand gave the staff report for the city. The applicant, CEI Engineering, is proposing
to build a one - story, 5,500 square AutoZone auto parts store on the former A &W site on Century
Avenue. The proposed building would have an exterior of split face and single score concrete
block. It would also have a couple four inch wide accent bands running around the building. The
building would be painted in variations of grey so there would be light, medium and dark tones of
grey.
The applicant is requesting that the city approve a 20 -foot building setback variance from the rear
property line. The code requires a 50 -foot setback and the applicant is proposing 30 feet. They
are requesting approval of building, site and landscaping plans, and also a lot division. The
current property owner plans on retaining the southerly 52 -feet of the old A &W site to incorporate
into his own property. There are no circumstances that are unique to this site that would prevent
the applicant from meeting the 50 -foot rear setback requirement. The applicant could meet
setback requirements by taking the parking that was proposed in front of the building and shifting
it around to the north side of the building. The building could then be shifted toward Century
Avenue and a variance would not be needed. Therefore, staff is recommending denial of the
variance request.
Regarding building design, the proposed building design would be compatible with the existing
commercial development in the area, but staff is recommending that they add brick to the exterior.
All the adjacent commercial buildings in the area have brick on their exterior. That would make
the appearance of this building consistent with the buildings across the street in Oakdale. In
addition, staff is recommending that all roof equipment be screened from the residential neighbors
view, which is a code requirement, and that the applicant submit a photometric plan of the light
spread.
The landscaping plan seemed a little meager, there were only six trees proposed along the north
lot line, and all the turf was proposed to be seeded. The turf should be sod versus seed, and
trees are needed on the front and back of the site. Staff is also recommending the screening
fence be pulled back twenty feet from the front lot line and be cedar for esthetic reasons. Staff felt
there was a lot of opportunity to add evergreens and deciduous trees in the back to soften the
back side of the building.
In review of the grading plan, there were drainage concerns noted by Chris Cavett, the Assistant
City. Engineer. Although they do not appear to be problematic, all the drainage issues need to be
worked out with the city's engineering department to ensure all of Mr. Cavett's concerns are
satisfied.
As for the lot division, staff is recommending the owner of the proposed southerly parcel, saw cut
and remove any pavement to the new lot line to observe the five -foot parking lot setback which
code requires. The owner of the southerly parcel should also abandon the old A& W well. They
will need to go through a licensed well drilling company to accomplish this.
Staff is recommending denial of the variance, on the basis that there are no circumstances that
are unique to the site that would prevent the applicant from meeting the 50 -foot setback. The
applicant could meet the setback requirement as demonstrated by staff in the report. The variance
would not meet the spirit and intent of the ordinance since there are options to meet code
requirements. The applicant could purchase additional land from the seller which could increase
their site layout options.
Community Design Review Board -7-
Minutes of 02 -21 -2001
Staff is also recommending approval of a parking waiver to go along with staffs proposed revision.
This would reduce the number of parking spaces required. Staff is recommending approval of
the architectural and site plans subject to the addition of the brick on the exterior and
resubmission of a landscape plan.
Chairperson Ledvina clarified that staff has not been able to discuss with the applicant the change
in the site plan and his acceptance, or not, of these changes. Mr. Ledvina also confirmed with
staff that a grading plan was submitted from the applicant.
Mr. Shankar asked if the applicant would still meet the parking requirement with the adjusted plan
that allows for the 50 -foot setback requirement. Staff said they would be short by one parking
spot. A setback variance is tougher to approve than a parking waiver (the council has more
discretion with parking issues).
Mr. Jeremy Yee, with CEI Engineering, was present for the applicant. AutoZone's headquarters is
located in Memphis, Tennessee. They are a national company with over 2500 stores across the
united states. They sell new car parts with discount prices and do not provide any kind of auto
repair service.
Mr. Yee talked with his client regarding the setback requirement and adjusting the plans to comply
with the setback. His client was comfortable with that change to comply with the ordinance.
Regarding the concrete block around the top of the building, Mr. Yee felt the need for a strong
structure to support the weight of the top brick. If the city would like to see face brick around the
top perimeter, they will change their design to comply and satisfy that requirement.
The applicant is also willing to add more landscaping to the sides and front of the building. They
will also add a cedar wood fence for screening.
A photometric lighting plan was submitted to the city with the site plan. Typically AutoZone
buildings have lights in the back of the build.ing for safety purposes. The AutoZone sign is not
lighted and a pylon sign is also being proposed for the parking lot.
Mr. Yee has talked with Mr. Cavett regarding engineering issues. The applicant will install the silt
fence inside of the property line. The drainage that is currently flowing into the parking lot will be
redirected to the grassy area for pretreatment, then to the storm system.
Before the city signs off on the deeds for the lot division, the owner or buyer needs to provide staff
with the escrow to guarantee that this work will be completed. Mr. Yee explained AutoZone has
no problem paying the money to get the work done, but if the seller does not complete the work
they need -to finish, it will hold the project up. Mr. Yee asked if the city could coordinate with the
owner of this parcel to accomplish the necessary requirements. Mr. Ekstrand does understand
another company did apply for this lot division, and what he can do is explain to this applicant
what the cities conditions are.
Mr. Ledvina asked what color the bollards would be in front of the building. Mr. Yee stated they
are typically red to match the sign. The board felt a more neutral color would be appropriate,
possibly a grey or tan color. Although Mr. Ledvina felt wheel stops may be efficient to stop a car,
Mr. Yee explained all their stores have the bollards to protect the expansive glass in the front of
the building.
Mr. Ledvina felt the landscape plan and fence design should be approved by staff prior to
receiving the building permit. Staff felt that would be workable and appropriate.
Community Design Review Board
Minutes of 02 -21 -2001
Mr. Shankar moved the board to:
A. Deny the proposed 20 -foot rear building setback variance because:
1. There are no circumstances that approve a parking waiver for the proposed
AutoZone to have up to five spaces fewer than the code allows. This exception
allows the applicant flexibility in laying out the site plan. This waiver would still
require at least 23 parking spaces which is reasonable for a building this size.
2. The applicant can meet the setback requirements by revising the site plan as
illustrated by staff in the staff report.
3. The variance would not meet the spirit and intent of the ordinance since there are
options to meeting the code requirements.
4. The applicant could purchase additional land from the seller which would increase
site - layout options.
B. Approve a parking waiver for the proposed AutoZone to have up to five spaces fewer than
the code allows. This exception allows the applicant flexibility in laying out the site plan.
This waiver would still require at lease 23 parking spaces which is reasonable for a
building this size.
C. Approve the architectural plans, date - stamped January 18, 2001, for the proposed
AutoZone auto parts store, 749 N. Century Avenue, and approval of the staff's- alternative
site plan concept for AutoZone as illustrated in the staff report. Approval is subject to the
applicant complying with the following conditions:
1. Repeat this review in two years if the city has not issued a building permit
for this project.
2. Before getting a building permit, the applicant shall:
a. Submit grading, drainage, utility and erosion control plans to the city
engineer for approval. The plans shall address the concerns and issues
outlined by Chris Cavett in his report dated February 12, 2001.
b. Submit revised building elevations which substitute the single -score
concrete block with face brick on all sides of the building. The applicant
shall also submit a screening design for roof -top mechanical equipment
that would be visible by residential neighbors. Staff shall review these
revisions.
C. Submit a revised site plan for staff approval which illustrates staff s
alternative design with building setback compliance. The revised site
plan shall also provide for a five -foot parking lot setback from the south
lot line and compliance with all parking -lot dimensional requirements.
d. Submit a revised landscape plan for staff approval providing for plantings
in the 15 -foot setback area, a mix of evergreen and deciduous trees
behind the building and sod in all turf areas, not seed.
Community Design Review Board -9-
Minutes of 02 -21 -2001
e. Submit a revised fence design for staff approval that uses cedar instead
of treated wood. The applicant shall coordinate their fence design with
the neighbor to the north to take their existing screening fence into
account. The revised fence shall be set back 20 feet from the front lot
line so not to obstruct driver visibility. The revised fence design shall be
considered part of the landscape plan and shall be subject to review
board approval.
f. Submit a photometric plan showing the light spread from lighting fixtures.
There shall not be any lights behind the building. The lighting fixtures
used shall be the type that have recessed bulbs and lenses.
g. Obtain an access permit from MnDOT for the proposed driveway access
and for stormwater flow within their system. The applicant shall also
follow MnDOT's requirements for closing the old A &W driveway opening.
This old opening shall be curbed over and the ground restored.
h. Show the bollards in front of the building to be grey or tan to complement
the building color.
3. The applicant shall complete the following before occupying the building:
a. Install a handicap - parking sign for each handicap - parking space and a
stop sign at the driveway exit.
b. Provide continuous concrete curb and gutter around the parking lot and
driveways. This includes the area of any future driveway connection to
the lot to the south.
C. Paint the roof -top mechanical equipment to match the building color if the
units are visible. (code requirement) The applicant must also screen the
roof -top equipment from residential neighbors' views.
d. Construct the trash dumpster enclosure using the same materials and
color as the building. This enclosure shall have a 100 percent opaque
gate. The gate material shall be cedar to match the screening fence.
e. Install an in- ground lawn irrigation system for all landscaped areas (code
requirement) except for the ponding area behind the building.
f. Provide site - security lighting as required by the code. The light source,
including the lens covering the bulb, shall be concealed so not to cause
any nuisance to drivers or neighbors.
g. Properly close the old A &W driveway opening with curbing and ground
restoration.
4. If any required work is not done, the city may allow temporary occupancy if:
a. The work is not essential to the public health, safety or welfare.
b. The city receives a cash escrow or an irrevocable letter of credit for the
required work. The amount shall be 150 percent of the cost of the
unfinished work. Any unfinished landscaping shall be completed by June
1 if the building is occupied in the fall or winter or within six weeks if the
building is occupied in the spring or summer.
Community Design Review Board -10-
Minutes of 02 -21 -2001
5. Signs are not included in this approval. The applicant shall submit sign proposals
to staff for review.
6. All work shall follow the approved plans. The director of community development
may approve minor changes.
D. Approval of the proposed lot division, subject to the following conditions:
1. The owner of the proposed southerly parcel shall saw -cut and remove any
pavement within five feet of the new lot line to observe a five -foot setback (code
requirement). The five -foot setback area shall then be restored and sodded.
2. The owner of the southerly parcel shall properly abandon the old A &W well in
accordance with Minnesota Department of Health water -well codes. The owner
must contract with a Minnesota- licensed well - drilling company for this work.
I Obtain a demolition permit from the city, demolish the A &W building and remove
all debris from the site before the city may sign the deeds to split this parcel.
Allowing the creation of the proposed lot line before the removal of the A &W
building would result in the building traversing the lot line. This would violate
building and setback requirements.
4. The work required in Conditions One and Two shall be accomplished before the
city signs the deeds for this lot division or the property owner or buyer shall
provide staff with escrow to guarantee that this work will be completed. As stated
in Condition Three, the building must be removed and site cleaned up prior to the
city signing the new deeds.
5. The proposed southerly parcel (Parcel 2) shall be legally combined with the Mr.
Macula's property to the south.
6. Record the new deeds within one year.
Board member Johnson seconded. Ayes -All
Motion carries.
AGENDA ITEM
Action by Council
Date
End orsed _- - - - - --
. ......... .
MWjed
RejeMd
I RA r, i 1 -1, �' m 4 11
�
To: Mayor and City Council
From: Richard Fursman
Date: 3/6/2001
Re: Report on South Maplewood Office
INTRODUCTION
A year is about to pass since the South Maplewood office opened its doors to an
experiment in service delivery. It is time for the Council to review the results and
determine if the trailer office should stay open at the present level of service,
expand, relocate or close down.
BACKGROUND
On March 23, 2000 the City held the grand opening of the Community Service
South Office of Maplewood. The intention was to determine if a satellite site for
services would be an effective way of delivering services. The initial services
provided were few but have expanded to license tabs, passports DNR licenses and
permits, notary services, blood pressure checks, recreation program registration and
providing general information. The office has been operating about 80 hours a
month at an annual cost of approximately $25,000.
The office has been popular with the individuals who have used it. It is quick and
convenient compared to the City Hall offices for similar services. The number of
patrons was disappointing however, only 10 l individuals received services other
than information or blood pressure checks in the nine plus months the office was
open. When the number of patrons is weighted against the hours of operation, we
see that one person was served every eight hours of operation.
March 6, 2001
CITY HALL
The same services and a few others are also provided at city hall. In 2000, the city
hall office was servicing in two hours what the South Office handled in a year.
61,000 people received tabs, various licenses, passports and other similar services at
a rate of nearly 500 served per day on average.
COMMENT CARDS
There has been numerous comment cards filled out by residents offering their
opinions of various City services. I have received a flood (50 -100 cards) of
comments from people who like having the south office. The most common
comment is about the convenience of location and especially hours of operation.
have also received a disturbing number of comments from frustrated individuals
who need to wait for long periods of time when the City Hall counter backs up.
It is understandable why both points of view exist. The South Office is convenient
and accessible at different times and with no waiting in line. The counter at City
Hall operates in stark contrast, with traditional hours of service and considerable
waits at times. The City Hall counter cannot be criticized, however. It is
remarkable and commendable that the staff serves one customer every 58 seconds.
The only way to cut down on lines is to hire more staff and /or expand the hours of
operation.
OPTIONS AND RECOMMENDATIONS
The South Office has been successful in its primary mission of making an impact on
the residents of the Southern part of the City. The service level continues to increase
as more people become aware of the services. I cannot recommend the office stay
open when measured strictly from a return on investment point of view. I could
however, recommend keeping the office open for the `community' impact it has on
the Southern part of the City. If keeping the South Office is a priority, then steps
should be taken soon for establishing a permanent site in a better facility. The
delivery of similar services in the City could be modified to be more convenient
while continuing to be the most cost effective.
The Council could direct as follows:
A. Close the South Office and expand current City Hall operations.
B. Keep the Southern Office with the intension of making a permanent building.
C. Improve the Southern Office and expand City Hall operations
Kim
AGENDA ITEM
AA 3 4 Oq by (;OuDCn
AGENDA REPORT
Dift
TO: City Manager Modified
Rejected
FROM: Assistant City Engineer
SUBJECT: Tilsen South Neighborhood Street Improvements, City Project 00 -04
1. Approve Plans and Advertising for Bids
2. Ordering Preparation of Assessment Roll
3. Order Assessment Hearing
DATE: March 19, 2001
Plans and specifications for the above referenced project have been completed and are
ready to be advertised for bids. The proposed bid openin g project for this 'ect is scheduled
for 10:00 a.m., Friday, April 20, 2001. Award of bids would be considered by the cit
council at the April 23, 2001 city council meeting.
Following the approval to advertise for bids, the next steps in the process
improvement p p
is to prepare the assessment roll and order the assessment hearing.
The amounts to be assessed are not directly dependent on the actual amount of the
bid, rather on a predetermined assessment rate established in the city's pavement
Y p
management policy. The method of assessment is the same as was outlined in the
feasibility study.
The completed assessment roll summary is available for viewing in the office of the City
. g Y
Clerk or the office of the City Engineer. It is recommended that the assessment hearing
be scheduled for 7:00 p.m., Monday, April 23, 2001.
Staff recommends that the city council approve the attached resolutions for the
Tilsen South Neighborhood Street Improvements, Project 00 -04:
1. Approving Plans and Advertisin g for Bids.
2. Ordering the Preparation of the Assessment Roll.
3. Ordering the Assessment Hearing.
CMC
RESOLUTION
APPROVING PLANS
ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the city council on February 12,
2001, plans and specifications for the Tilsen South Neighborhood Street Improvements,
City Project 00 -04, have been prepared by (or under the direction of ) the city engineer,
tY 9 ,
who has presented such plans and specifications to the council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto and made
a part hereof, are hereby approved and ordered placed on file in the office of the city
clerk.
2. The city clerk shall prepare and cause to be inserted in the official paper and
in the Construction Bulletin an advertisement for bids upon the making f such
i 9
improvement under such approved plans and specifications. The advertisement shall
be published twice, at least ten days before the date set for bid opening, shall speci
the work to be done, shall state that bids will be publicly opened and considered by the
council at 10:00 a.m., on the 20th day of April, 2001, at the city hall and that no bids
shall be considered unless sealed and filed with the clerk and accompanied by a
certified check or bid bond, payable to the City of Maplewood, Minnesota for five
percent of the amount of such bid.
3. The city clerk and city engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted, and to
tabulate the bids received. The council will consider the bids, and the award of a
contract, at the regular city council meeting of April 23, 2001.
RESOLUTION
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the city clerk and city engineer have received bids for the
improvement of the Tilsen South Neighborhood Streets City Project 00 -04.
g � Y 1
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the city Y en clerk and city ineer shall forthwith
g
calculate the proper amount to be specially assessed for such improvement against
every assessable lot, piece or parcel of land abutting on the streets affected, without
regard to cash valuation, as provided by law, and they shall file a copy of such
proposed assessment in the city.office for inspection.
FURTHER, the clerk shall, upon completion of such proposed assessment notify
the council thereof.
AGENDA ITEM /< 16 5
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Chuck Ahl, Director of Public Works
Action by (-')1. 1A V.
Date
Endorsed
Modified
Rejected
SUBJECT: 1- 494/TH 61 Reconstruction Project
Consider Resolution Approving Preliminary Project Layout, Project 00 -13
DATE: March 19, 2001
INTRODUCTION
The Minnesota Department of Transportation (MnDOT) is proposing to reconstruct and
improve the 1- 494/TH 61 intersection, as well as expansion and replacement of 1 -494 and th
p p
Wakota Bridge. Minnesota Statute 161.17 requires municipal approval of the preliminary
design for those parts of the project within our municipal boundaries.
BACKGROUND
The reconstruction of the Wakota Bridge over the Mississippi River is a major project for the
Minnesota DoT. The bridge and associated interchanges are major congestion points within
the Metro freeway system. Neither the 1- 494/TH 61 intersection, nor Wakota Bridge, is within
the municipal boundaries of Maplewood; however, a section of 1 -494 crosses through
Ma* plewood over Century Avenue and Carver Avenue within Maplewood. Both bridges at
Century and at Carver are proposed to be widened to allow 3 -lanes of travel in each direction
as part of the improvements to expand the freeway system capacity. There is no access to 1-
494 at Century or at Carver at this time and it is not proposed as part of these improvements.
Because these improvements are within the City, approval of the preliminary layout is
required by resolution of the City Council.
The impact of the freeway expansion on Maplewood will be limited to the MnDOT right of
way. A potential impact to southern Maplewood residents will occur at the intersection point
of Carver Avenue where it intersects with TH 61 within St. Paul. The current Carver — TH 61
intersection allows full movement access (i.e., westbound Carver can turn either north or
south on TH 61; and northbound or southbound TH 61 can access eastbound Carver). The
proposed Carver — TH 61 intersection will allow only westbound Carver to access northbound
TH 61. All other movements will be restricted by concrete medians. The Carver — TH 61
intersection is at the far northern end of the project. All movements restricted at Carver are
being rerouted via Highwood and Point Douglas Drive (St. Paul) and should be adequately
addressed within the project plan. The northbound TH 61 access appears to deal with a
majority of the traffic from southern Maplewood.
Project 00 -13 2 March 19, 2001
RECOMMENDATION
It is recommended that the City Council approve the attached resolution approving the
preliminary layout as requested by MnDOT for the 1- 494 /1-lighway 61 Reconstruction
Project.
RCA
jC
Attachments
• Resolution
• Location Map
• Carver— TH 61 proposed improvement map
RESOLUTION
FOR LAYOUT APPROVAL
WHEREAS, the Commissioner of the Department of Transportation has
prepared a preliminary layout for the p
improvement of a art of Interstate 494 and Trunk
p
Highway Number 61 within the corporate limits of the City of Maplewood, from the
Wakota Bridge within the City of Newport to Lake Road, within the City of Woodbury;
and seeks approval thereof, and
WHEREAS said preliminary layouts are on file in the Office of the Department of
Transportation, Saint Paul, Minnesota, being marked, labeled, and identified as 1 -494/
Highway 61 Reconstruction project.
NOW, THEN, BE IT RESOLVED that said preliminary layouts for the
improvement of said Trunk highway within the corporate limits be and hereby are
approved.
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Agenda # I<` 4
MEMORANDUM
TO: Richard Fursman, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: March 20, 2001
RE: Intoxicating Liquor License - Goodrich Golf Course
Introduction
Action by Council
Date
Endorsed
Modified
Rejected
Bernard Diebel has submitted an application for an intoxicating liquor license for Goodrich Golf
Course located at 1820 Van Dyke Street North.
Background
As required by City ordinances, the necessary background investigation was completed by the
Police Department on Mr. Diebel.
There was nothing found that would prohibit him from holding a liquor license in the City. Mr.
Diebel has been given a copy of the City Code of Ordinances that apply to being an intoxicating
liquor license holder and he has met with Chief Winger.
Recommendation
It is recommended that the City Council approve the liquor license application.
AGENDA # K -5
MEMORANDUM
TO: Richard Fursman, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: March 22, 2001
RE: Replacement of Election Equipment
In January of this year I was appointed to the Ramsey County Election Equipment Task Force.
The Department of Property Records & Revenue, which runs the elections for the County, had
originally planned to go before the Board in 2002 to replace election equipment in 2003.
At a December 2000 election debriefing session with the county, based on our experiences in the
recent election, it was determined that equipment replacement should be accelerated to 2001.
The current equipment was purchased in 1986/87. As computerized equipment, it is obsolete and
getting parts and maintaining the system are growing concerns. It is not a question of whether
there is a need to replace the equipment but rather a question of when. Starting implementation
in an odd year gives election administrators a chance to learn the new system when there is not as
much election activity as in an even year.
Since we (Maplewood) have odd year elections, if the Board proceeds, we would be the first to
use the new equipment with the benefit of the experience before the 2002 gubernatorial election.
The financing and cost allocation will have to be determined by the Ramsey County Board. In
1986 Ramsey. County,cities purchased the equipment for themselves. If the Board would move
forward with election equipment replacement in 2001, they would need to come up with the
initial funds for the system with some sort of payback program established for the cities.
The request and recommendation of the Task Force will be presented to the Ramsey County
Board on March 27, 2001. We anticipate that the Board will want input regarding how the cities
involved think about the request. For this reason I am forwarding this information to you for
council's consideration.
Mk .
REQUEST FOR RAMSEY COUNTY BOARD ACTION ❑
RAMSEY COUNTY,
Type of Agenda: Z Policy F1 Consent
r_1 Administrative r_1 Information
Requesting Department: Property Records & Revenue
Committee:
Committee:
County -Wide Ramifications
or
Affected Commissioner District(s) #:
E] Public Hearing
f - ] Ordinance
Meeting Date:
Meeting Date:
Board Meeting Date: 3/27/01
Board Meeting Date:
SUBJECT Discussion of Replacement of Election Equipment/ Election Service Alternatives
POINTS FOR POLICY DISCUSSION The following questions are presented to facilitate policy discussion
related to the replacement of election equipment and alternatives to providing election service:
Questions for the County Board
1. Timing: When should existing equipment be replaced — 2001, 2002 or 2003?
2. Replaced with what?
a. Should Ramsey County replace existing precinct count optical scan equipment with newer
equipment that still reads voter's intent with optical scan and tabulates votes at the precinct?
b. Should Ramsey County pursue use of touch screen voting equipment for curbside voting, nursing
home and hospital voting and voting for the blind?
c. Should Ramsey County pursue the use of touch screen voting equipment or non - English ballots for
voters for whom English is not their primary language?
3. Roles: Who does what?
a. Should Ramsey County pursue additional opportunities for providing election services for cities and
schools — similar to the County's current contract with the City of St. Paul and the St. Paul school
district or in support of a city providing election services to other surroundin g cities and school
districts?
b. Should Ramsey County pursue the creation of a central absentee ballot board for processing of all
absentee ballots in the County?
c. Should Ramsey County seek corporate sponsors to provide election judges?
4. Funding: Who pays?
a. Financing method?
b. Centralized at County or allocated to cities?
ACTION REQUESTED None. It is requested that the Board discuss and provide direction to staff related to
the replacement of election equipment and alternatives for election service. The election equipment task force
will need direction from the Board as to the timing of the election equipment replacement and whether Ramsey
County should proceed with precinct count optical scan equipment. Other items are optional.
EXECUTIVE SUMMARY
Recent events during the presidential election have heightened voter and legislative concerns about the
standards and aging equipment used for conducting elections. Significant differences exist across the country in
the timing for elections, the manner in which votes are cast and the method by which they are accumulated. The
Supreme Court in its determinations on the Florida recounts has raised the question of equal protection in the
manner that election services are provided. It's not clear how far the courts will go in this interpretation.
Federal and state legislatures have expressed concern over standardization of election procedures. They also
recognize the need to provide funds for replacing aging election equipment. Several proposals have been
introduced but it 'is unelear at this time `point as to how much money may be available for this purpose and under
what conditions.
The Department of Property Records & Revenue originally planned to come to the Board in 2002 to replace
election equipment in 2003. In meeting with the City Clerks in December, 2000 and January, 2001 three key
determinations were agreed upon:
1. That a proposal should be developed to allow the county to move forward in 2001 with election
equipment replacement because it would be a missed opportunity if we did not;
2. That election equipment replacement must be considered within a broader vision of how elections in
Ramsey County will be conducted over the next ten years; and
3. That the County is the ultimate determiner of how elections are conducted at a local level.
An election equipment replacement task force was created with representation from the cities and the county.
The resulting task force report is meant to provide alternatives and background for discussions that will help
shape the future of elections in Ramsey County.
Replacement of existing election equipment: The current equipment was purchased in 1986/1987. As
computerized equipment, it is obsolete and getting parts and maintaining the system are growing
concerns. We incur annual additional costs for ballots and maintenance of approximately $100,000.
The equipment is not in imminent danger of failure but we do not recommend relying on this equipment
Y g
for 2004 elections. The cities are mixed in their sense of urgency about needing to change equipment
immediately.
It is not a question of whether we will replace equipment but rather a question of when. Starting
implementation in an odd year gives election administrators a chance to learn the new system when there
is not as much election activity as in an even year. Starting implementation in 2001 with completion in
2002 may be too aggressive a timetable given the fact that funding sources have not been identified,
contract or joint powers agreement terms may need to be negotiated, and because there will be limited
time for staff and voter training. Implementation could still be started in 2001 on a smaller scale.
Implementation in 2002 would be affected by heavy administrative responsibilities for redistricting and
conducting a gubernatorial election. Implementation in 2003 may be too late given current public
concerns about elections.
The task force is recommending continuing the County's current path of using precinct count optical
scan voting equipment. The estimated replacement cost is $1.2 to $1.5 million. We're asking for
affirmation that we're on the right path for providing election service over the next ten years.
(Continued)
Alternative Service Delivery for Special Needs: The blind, disabled and those who have limited English
skills must have assistance to vote on our current and proposed voting systems. Studies have shown
lower voter participation rates because of concerns for privacy. Touch screen voting systems would
allow these voters to vote unassisted. The touch screen units are expensive and would require legislative
changes and Secretary of State approval for use in this state. Smaller scale implementations could
provide additional service at a reasonable cost.
Alternative Methods of Providing Services: The County has a history of combined election service through
its contract for service with the City of St.' Paul and the St. Paul ' school district. Other cities have similar
arrangements with their school districts. The primary question here is whether we should continue or
expand efforts in this area. Benefits include establishing a single source for election information and the
development of broad range election expertise. Liabilities include the difficulty of adequately
determining election costs, particularly staff salaries associated with a certain election.
A central absentee ballot board would allow the county to be a central processing center for absentee
ballots that would speed up election results and provide for more consistent standards in processing.
The county would have to purchase additional vote tabulators and get legislative changes in order to
implement this proposal.
Seeking corporate sponsors to provide election judges could help to fill the expected shortfall in the
number of election judges needed to conduct an election while building civic responsibility and a sense
of community. This initiative would include corporate and public employers and service organizations.
If handled properly, misperceptions about the ability of an employer to influence election results should
not be an issue.
Financing and Cost Allocation: It is too soon to tell what money will be available from federal and state
sources to replace election equipment. Some cities have funds available for 2001. The County could
choose to use $300,000 in surpluses under the St. Paul election contract for this purpose. This would
allow initial implementation in 2001 and would allow for budgeting and final determination of funding
once alternatives are known and the actual number of machines is known (due to redistricting).
In 1986, Ramsey County cities purchased the equipment for themselves. Dakota, Hennepin and
Washington Counties have recently purchased new election equipment and have paid most if not all of
the costs. At least in part, the concern was that the time necessary to approve joint powers agreements
and to get all cities to agree would take more time than could be allowed for equipment replacement.
Cities in Anoka County still pay for their own equipment and budget for the purchases as part of a ten -
year election equipment replacement process.