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HomeMy WebLinkAbout2001 05-29 City Council PacketPre- Agenda Meeting Thursday, May 24, 4:45 P.M. Council/Manager Workshop - 6:00 P.M. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M., Tuesday, May 29, 2001 Council Chambers, Municipal Building Meeting No. 01 -11 A. CALL TO ORDER B. ; PLEDGE :OF, ALLEGIANCE, C. ROLL CALL D. APPROVAL OF MINUTES 1. Minutes of Meeting O 1 -10 (May 14, 200 1) 2. Minutes of Council/Manager Workshop Meeting (May 14, 2Q01) E. APPROVAL OF AGENDA F. APPOINTMENTS /PRESENTATIONS Historic Preservation Commission Appointments G. ": CONSElZAGENDA All matters listed . under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2: - Transfer to Close Fund for Project 97 -18 3. Conditional Use Permit -Cub FTS (1351 Frost Avenue) 4. 3M Donation 5. Temporary Gambling -VFW Post 8901 - Ramsey County Fair 6. Miscellaneous Permit Parade -White Bear Avenue Business Association 7. Adjust Water Assessment - 2321 Stillwater Road H. PUBLIC HEARINGS 1. 7:00 P.M. Clark Street Right -of -Way Vacation (south of Mount Vernon Ave.) 2. 7:15 P.M. Little School of Montessori Conditional Use Permit (1945 Prosperity Rd.) I. AWARD OF BIDS None J. UNFINISHED BUSINESS 1. Gladstone West Street Improvements, Project 00 -05, Assessment Objections 2. Re- Authorize Expenditure and Approve Consultant Selection for Beaver Lake Townhomes EAW, Project 01 -10 3. Charitable Gambling Requests for 2002 K. NEW BUSINESS 1. 2002 -2006 Capital Improvement Plan (4 Votes) 2' Authorize Expenditure ' and Approve Consultation "S election for Mall Area Traffic Study, Project 01 -11 3. Authorization to Negotiate purchases through Housing Replacemen Pr 4. Purchase of New SquadCar - -- - -- -- - -- - - - -- - - - - - - 5. Award of Construction quote for Dispatch Renovation L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS 1. 2. 3.. N. ADMINISTRATIVE PRESENTATIONS 1. 2. 3. 4. O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 770 -4523 to make arrangements. Assistant Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City ofMaplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that byfollowing these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. D MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, May 14, 2001 Council Chambers Municipal Buildingg Meeting No. 01 -10 A. CALL TO ORDER: A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers, Municipal Building, and was called to order at 7:00 P.M. by Mayor Cardinal. B. PLEDGE OF ALLEGIANCE Co ROLL CALL Robert Cardinal, Mayor Present Sherry Allenspach, Councilmember Present Kenneth V. Collins, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present D. APPROVAL OF MINUTES: Councilmember Allenspach moved to approve the minutes of Meeting No. 01 -09 (April 23, 2001 ) as presented. Seconded by Councilmember Wasiluk Ayes - All Councilmember Sherry Allenspach moved to approve the minutes of Council/Ma=zer Workshop (April 23. 2001) as Dresented. Seconded by Councilmember Wasiluk Ayes - All E. APPROVAL OF AGENDA: Councilmember Wasiluk moved to approve the Agenda as amended. MI.Water Board M2.Nest Update M3.Administrative Presentation Seconded by Councilmember Marvin Koppen Ayes All 5 -14 -01 1 r. C F. APPOINTMENTS /PRESENTATIONS: Tzianeng yang was appointed for the Police Civil Service vacancy. G. CONSENT AGENDA: Councilmember Julie Wasiluk moved to approve the Consent Agenda items 1 -7 & 10 -14 as presented. Pulled items' 8 and 9 for a separate vote. Seconded by Councilmember Sherry Allenspach Ayes - All 1. Approval of Claims. Approved claims. ACCOUNTS PAYABLE: 126,919.97 143,906.23 2,745.35 435,870.51 208 114,790.81 45,487.05 928,401.92 Checks #53862 thru #53920 dated 4/20 thru 4/24/01 Disbursements via debits to checking account dated 4/17 thru 4/23/01 Checks #53921 thru #53922 dated 4/24 thru 4/25/01 Checks #53923 thru #53991 dated 511101 Disbursements via debits to checking account dated 4/24 thru 4/30/01 Checks #53992 thru #54004 dated 4/27 thru 5/3/01 Checks #54005 thru #54067 dated 5/4 thru 5/8/01 Disbursements via debits to checking account dated 511 thru 5/7/01 2,006,137.17 Total Accounts Payable PAYROLL: 503,784.58 Payroll Checks and Direct Deposits dated 4/27/01 25,971.47 Payroll Deduction check #83820 thru #83825 dated 4/27/01 529 Total Payroll 2,535,893.22 GRAND TOTAL t 5 -14 -01 2 2. Budget Appropriation for Gladstone Fire District Fund Approved the purchase of equipment and furnishings for the fire station on County Road C in the amount of $57,560. 3. Budget Appropriation for East County Line Fire District Fund Approved the purchase of equipment and furnishings for the East County Line fire stations one and four in the amount of $9,720. 4. Proposed Settlement LELS, Local #173 Sergeants, 2001 -2002 Approved the two -year negotiated labor agreement between the city and LELS, Local # 173 Sergeants. 5. Bruentrup Farm Fund Budget Approved the $1,709 in deficits in Fund 419 be financed by the General Fund - Contingency Account. 6. Temporary Food Permit - Fee Waiver - Boy Scouts - Troop 187 Waived the miscellaneous :food permit fee for the Boy Scouts, Troop 187, to sell food at the garage sale being held by Arlington Hills United Methodist Church, 759 East County Road B, on Saturday, June 2nd. 7. Temporary Food Permit - Fee Waiver - Boy Scouts - Pack 64 Waived the miscellaneous food permit fee for the Boy Scouts, Pack 64, to sell food at the rummage sale being held by Cross Lutheran Church on May 19th. 10. Intoxicating Liquor License - Change of Manager - Best Western Maplewood Inn - Scott Uttley Approved the intoxicating liquor license application from Scott Uttley, the new manager for the Best Western Maplewood Inn, 1780 East County Road D. 11. Expenditure of 1999 LLEB G Grant Funds Authorized the expenditure of the 1999 LLEBG funds for police technology, primarily forensic and investigative equipment. 5 -14 -01 3 k 12. Joint Powers Agreement with the City of Woodbury for the Purchase of a Fire Truck Adopted the following resolution approving a joint powers agreement with the City of Woodbury for the purchase of a 75' Telesquirt: RESOLUTION BE IT RESOLVED BY THE CITY OF MAPLEWOOD, MINNESOTA, to approve a joint powers agreement with the city of Woodbury for the purchase of two 75' Telesquirts. 13. Adjust Sanitary Sewer Delinquent Charges - 2321 Stillwater Road Approved the removal of our years of delinquent sanitary sewer charges (1988 -1991) in the amount of $405.88 on property identified as 25-29-22-33-0045 located at 2321 Stillwater Road. 14. Request for City Contingency Monies for Repair of City Hall's Roof and Front Walk Approved transfer of $8,870.00 from the city's General Fund Contingency Account to the Building Operations fund to cover the costs to repair the City Hall's roof and sidewalk. Councilmember Allenspach moved to approve: 8. Temporary Beer Permit - St. Paul East Park Lions at Ramsey County Fair Grounds Approved the St. Paul East Park Lions application for a temporary beer permit to sell 3.2 beer during the Ramsey County Fair, July 12th through the 15th. 9. Temporary Gambling Permit - St. Paul East Park Lions at Ramsey County Fair Grounds Approved the St. Paul East Park Lions temporary gambling permit to conduct bingo at the Ramsey County Fair, July 12th through 15th. Councilmember Julie Wasiluk seconded. Ayes - Mayor Cardinal, Councilmembers Allenspach, Collins, Wasiluk Abstain - Councilmember Koppen H. PUBLIC HEARINGS 1. 7:00 P.M. (7:15) Beaver Lake Townhomes (Maryland Avenue, Lakewood Drive to Sterling Street) A. Conditional Use Permit (CUP) for Planned Unit Development (PUD) B. Street Right -of -Way Vacation C. Easement Vacations D. Preliminary Plat E. Park and Open Space Purchase 0 5 -14 -01 4 10 a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. Planner Ken Roberts presented the specifics of the report. d. Assistant City Manager Melinda Coleman also presented information about the report. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Bob Zick, 1880 E. Shore Drive, Maplewood Thor Nordwall, 1142 Sterling St. N., Maplewood Tony Schwartz, 1142 Evar St., Maplewood Tim Kennedy, 1134 Glendon St., Maplewood Ginny Yingling, 773 Dorland Road, Maplewood Robert Johnson, 1060 Mary Street, Maplewood Gary Cooper, 1057 Sterling Street N., Maplewood Pat Meron, 1043 Mary Street, Maplewood Jeff Engelen, 2357 Case Avenue, Maplewood Wayne Haag, 2407 Stillwater Road, Maplewood Ted Ginkel, 2415 Stillwater Road, Maplewood Cindy Hofineister, 995 Lakewood Dr. N., Maplewood Georgianna Kemper, 2513 E. Geranium, Maplewood Kevin Berglund, 1929 Kingston Avenue, Maplewood Renee Readel, 215 East Larpenteur, Maplewood Tom Hofineister, 995 Lakewood Dr. N., Maplewood Margaret Lutfey, 1076 Mary Street, Maplewood Annie Benjamin, 1060 Lakewood Drive, Maplewood Steve Benjamin, 1060 Lakewood Drive, Maplewood William Robbins, 2277 Stillwater Avenue, Maplewood Kathleen Peterson, 1085 Mary Street, Maplewood Planning Commissioner Gary Pearson, Beaver Lake Estates, Maplewood g. Mayor Cardinal closed the public hearing at 10:22 p.m. Councilmember Kenneth Collins moved to continue the city council- rneetmg until all business is completed; Councilmember Wasiluk seconded. Ayes - All Councilmember Collins moved to require the city to hire an independent consultant, paid for by the developer, to complete an Environmental Assessment Worksheet for the Beaver Lakes Estates proposed development because of the potential significant issues including: traffic, effects on the creek bed, the proposed buffer is not significant enough to protect the creek from development, and that,the developer did not supply enough information relating to storm ponding and run -off to the creek and adjacent and/or connecting lakes. 5 -14 -01 5 a Mayor Cardinal seconded. Ayes Mayon Cardinal Councilmembers Allenspach, Collins, Wasiluk Nays - Councilmember Koppen 2. 7:15 P.M. (10:47)Assessment Hearing for Gladstone West Street Improvements, Project 00 -05 a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. Public Works Director Ahl presented the specifics of the report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: George and Luella Ashton, 1731 Edward Street, Maplewood Greg Votel, 1730 Atlantic Street, Maplewood Al Galbrath, 1770 Edward Street, Maplewood Teresa Manzella, 1741 Atlantic Street, Maplewood Roger Roemhildt, 1708 Duluth Street, Maplewood Bob Ryan, 1173 Larpenteur, Maplewood Tom Enright, 1211 Ripley, Maplewood e. Mayor Cardinal closed the public hearing. Councilmember Wasiluk moved to adopt the following resolution for the Adoption of the Assessment Roll for the Gladstone West Neighborhood Streets, Project 00-05: RESOLUTION ADOPTION OF THE ASSESSMENT ROLL WHEREAS, pursuant to proper notice duly given as required by law, the city council has met and heard and passed on all objections to the proposed assessment for the construction of the Gladstone West Neighborhood Streets, as described in the files of the city clerk as Project 00 -05, and has such proposed assessment as it deems just, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, as amended, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 5 -14 -01 6 2." assessment shall be payable in equal annual installments extending over a period of 15 years, the- of the installments to be payable on or after the first Monday in January, 2002, and bear interest at the rate of 6.3 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2001. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. It is hereby declared to be the intention of the council to reimburse itself in the future for the portion of the cost of this improvement paid for from municipal funds by levying additional assessments, on notice and hearing` as provided for the assessments herein made, upon any properties abutting on the improvement but not made, upon any properties abutting on the improvement but not herein assessed for the improvement, when changed conditions relating to such properties make such assessment feasible. 4.. To the extent that this improvement benefits nonabutting properties which may be served by the improvement when one or more later extensions or improvements are made, but which are not herein assessed, therefore, it is hereby declared to be the intention of the council, as authorized by Minnesota Statutes Section 420.051, to reimburse the city by adding any portion of the cost so paid to the assessments levied for any of such later extension or improvements. 5. The clerk shall forthwith transmit a certified duplicate of this assessment to .the county auditor to be extended on the property tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Seconded by Councilmember Koppen Ayes All I. AWARD OF BIDS 1. 95' Mid -Ship Aerial Platform Ladder a. City Manager Fursman introduced the staff report. b. Fire Chief Lukin presented the specifics of the report. Councilmember Koppen moved to approve the Award of Bid for a 95' midship aerial platform ladder fire truck to Clareys Safety Equipment in the amount of $637,500. Seconded by Councilmember Collins Ayes - All 2. Gladstone West Street Improvements, Project 00 -05 ae City Manager Fursman introduced the staff report. b. Public Works Director Ahl presented the specifics of the report. 5 -14 -01 7 Councilmember Wasiluk moved to. adopt the following resolution for Award of Bid for the Gladstone West Neighborhood. Streets, Project 00 -05 to T.A. Schifsky and Sons in the amount of $961,863.58: RESOLUTION FOR AWARD OF BIDS BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of T.A.: Schifsky & Sons, Inc., in the amount of $961,863.58, is the lowest responsible bid for the construction of the Gladstone West Neighborhood Streets, City Project 00 -05, and the mayor and are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. Seconded by Councilmember Koppen Ayes - All 3. Edgerton Park Bid a. City Manager Fursman introduced the staff report. b. Parks and Recreation Director Anderson presented the specifics of the report. Councilmember Wasiluk moved to approve the recommendation approving the bid for Edeton Park base bid in the amount of $531,000 plus bud alternatives as delineated for $87,000 for a total bid allocation to Carl Bolander & Sons of $618,000. The council also approves the finance director's preparation of a funding option program for city council consideration with the monies to come from the park dedication fund. Seconded by Councilmember Koppen Ayes - All J.UNFINISHED BUSINESS 1. Schedule Meeting to Review 2000 Annual Financial Report and Audit Reports a. City Manager Fursman introduced the staff report. b. Finance Director Faust presented the specifics of the report. Councilmember Koppen moved to schedule a meeting to review the 2000 Annual Financial Report and Audit Reports with Steve Laible, the partner at KPMG who was in charge of the audit, for 6:00 p.m. Monday, June 11, 2001 in the Maplewood Room. Seconded by Councilmember Wasiluk Ayes - All 5 -14 -01 i 1 f 2. Residential Parking Ordinance Amendment (Second Reading) a. City Manager Furs .man introduced the staff report. b. Community Development Director Coleman presented the specifics of the report. Councilmember Collins moved to adopt the following ordinance approving the code change about off-street parking in residential areas: ORDINANCE NO.813 AN ORDINANCE ABOUT OFF - STREET PARKING IN RESIDENTIAL AREAS The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: Additions are underlined and deletions crossed out). SECTION 1. This section changes the language of Section 19 -9(24) of the Maplewood City Code as follows: 24) All other conditions, acts or things which are liable to cause injury to the person or property of anyone. This shall include, but not be limited to, the parking or storage of vehicles in the front yard of a residential propert n grass unimproved areas or areas without a hard surface. SECTION 2. This section adds the following definition to Section 36 -6 of the Maplewood City A Code. b Vehicle: A device for carryimg or conveyingpersons or property that may be self-propelled or be propelled, drawn or towed by a self - propelled vehicle. SECTION 3. This section adds Subsection 36 -220) to the city code as follows: Section 36-22(J) Purpose The purpose of this Article of the City Code is to control. through nuisance and zoning regulations, certain. land uses and activities that have a direct and detrimental effect on the1 character -of the Cit3 s -residential -nei6b.orhoods. As such, the Maplewood C Council finds that, in order to accommodate the off - street parking needs of residents while protecting the interests of the public, regulations and performance standards are desirable and necessary for off - street parking areas in residential zoning districts. 2 ) Findings To the purposes listed above, the Maplewood City Council finds that the use and possession of vehicles are an important factor in the lives of many residents of 5 -14 -01 9 Maplewood. The city council also finds that the number of vehicles, the improper_ storaLye of vehicles and the Parking of and storage of excessive numbers of vehicles can be a nuisance and can affect the neighborhood character as well as the 12ublic health, safety and welfare, property values and the reasonable use and enjoyment of neighboring properties. The city council further finds that the establishment of these regulations further the goals in the Maplewood Comprehensive Plan relative to the establishment and enhancement of residential neighborhoods and similar goals. In making these findings, the city council accepts the recommendations of city staff and 11annin2 'commission that have studied the experiences of other suburban cities that have reviewed and regulated off - street,. parking in residential areas. The Maplewood City Council establishes these regulations as a means to balance the interests of the owners of vehicles, nearbv residents and the public. Goals Goals in adopting this ordinance include the following: a. Preserving neighborhood character, public health, safety and welfare and property values. b. Allowing all residents a reasonable use of and a chance to enjoy their property. C. Minimizing the nuisances and the adverse effects of off - street vehicle parking through careful site design standards. d. Requiring the owners and builders of residential driveways and parking areas to design and build them to reasonable standards. e. Avoiding nuisances and potential damage to ad' acent properties from off - street vehicle parkin _and parking areas throw design standards and setback requirements. 4) Off - Street Parking Standards for Single and Two Family Dwellings. The following standards shall apply to off - street parkinz for single and two family residential properties in the RE -40, RE -30, RE -20, F, R -1, R -1(S) and R -2 zoning districts. A. Vehicle parking in the front vard setback area (the area between the front of the residential structure and the street right -ofwa I ne ) of single and two family residences shall only be on a hard surface driveway or on improved and designated parking areas. Such a hard surface shall include bituminous, concrete, brick, gravel or crushed rock or another hard surface approved by city staff. b. The city - Drohibits vehicle parking or storage in the front yard on arass, unimproved areas or areas without a hard surface. C. Drivewa and parking areas shall be at least five feet from a side propert line and parking areas shall not be in the street right -of -way or on other Public property 5 -14 -01 10 d. No owner or operator shall bark a vehicle that would block a sidewalk. e. All vehicles parked or stored outside on a residential property shall not be Abandoned (as defined in Section 19 -28), shall have a current license and registration and shall be in operable condition. (Also see Sections 19 -28, Definitions and 19 -29, Violation.) f. The total area in the front yard setback area of a single dwelling lot improved for parking and drivewayypumoses shall not exceed forty(40) percent of the front yard setback area. The total area in the front yard setback area of a duplex or double dwelling lot improved for parking and dnvewav purposes shall not exceed fifty (50) percent of the front yard setback area. g_ The city mayapprove an increase in front yard driveway coverage, a different driveway setback or a different driveway surface for a single or double dwelling by administrative review of minor construction plans as outlined in Section 25 -65 of the city code. The city may approve an increase in front yard driveway coverage, a different driveway setback or a different driveway surface where such approval would meet the standards required by code for unique circumstances and where the above ordinance standards do not fit or where they would create a hardship for the property owner. As part of such an approval, the city mgy require the property owner or applicant to add screening next to or around the parking area or driveway. The city may require such screening to help hide the parking area and vehicles from the view of adi acent residential properties or from the view from the public street. The property owner or applicant mamma privacy fence, additional landscaping or other means to meet the screening requirement. City staff shall approve and inspect all such screening. SECTION 4. This ordinance shall take effect on August 1, 2001. (After the City Council approves it and the official newspaper publishes it). Seconded by Councilmember Koppen Ayes - Mayor Cardinal Councilmembers Allenspach, Collins, Koppen Nays - Councilmember wasiluk 3. Charitable Gambling Requests for 2002 a. City Manager Fursman introduced the staff report. Councilmember Koppen moved to table the requests for 2002 charitable contributions until the next meeting. Seconded by Councilmember Collins Ayes - All 5 -14 -01 11 4 Tilsen South Neighborhood Improvements, Project 00 -04, Assessment Objections a. City Manager Fursman introduced the staff report. b. Public Works Director Ahl presented the specifics of the report. Councilmember Wasiluk moved to approve the senior citizen deferment for the following properties: 2995 Bartelmy Lane N PID 01- 29 -22 -24 -0065 2953 Howard Street N PID 02- 29 -22 -14 -0037 2100 Mapleview Avenue E PID 02- 29- 22- 42- 0025 and deny the cancellation request of the following_ property 2141 Mapleview Avenue E PID 02- 29 -22 -41 -0009 Seconded by Councilmember Koppen Ayes - All K. NEW BUSINESS 1. Stop Sign Requests a. City Manager Fursman introduced the staff report. b. Director of Public Works Ahl presented the specifics of the report. The following people were heard for a stop sign at Brooks and Hazelwood: John Edmonson, 1396 County Road C. East, Maplewood Mike Voss, 1522 Brooks Avenue, Maplewood Doug Freed, 2467 Hazelwood, Maplewood Jason Amborn, 1552 Brooks Avenue, Maplewood Councilmember Collins moved to refer this request to Chuck Ahl and Chie Wenger o work with the residents in the area to come up with a resolution to the problem. Seconded by Councilmember Koppen. Ayes - All Councilmember Collins asked that one side of Brooks be posted for no parking for the ball tournament this weekend for public safety reasons. The following people were heard for a stop sign at Cypress Street and Connor Avenue: Mark Warner, 2504 Cypress Street, Maplewood Michelle Dansky, 2551 Cypress Street, Maplewood 5 -14 -01 12 Councilmember Collins moved to approve the stop sign request at Compress Street and Connor Avenue Ayes - All 0 The following person was heard for a stop sign at Montanna Avenue and Lakewood Drive: Debbie Braun, 1617 Lakewood Drive, Maplewood Councilmember Koppen moved to approve the stop sim request at Montanna Avenue and Lakewood Drive. Seconded by Councilmember Wasiluk. 2. Authorize Feasibility Study of Sewer Replacement at Lakewood/Maryland a. City Manager Fursman introduced the staff report. b. Director of Public Works Ahl presented the specifics of the report. Councilmember Allenspach moved to authorize a feasibility study for the sewer at Lakewood and Maryland and that a consultant be hired to perform the stud Seconded by Councilmember Wasiluk Ayes - All 3. Pawn Shop /Currency Exchange Businesses Moratorium a. City Manager Fursman introduced the staff report. b. City Clerk Guilfoile presented the specifics of the report. Councilmember Wasiluk moved to approve a moratorium until December 1, 2001 on the issuance of pawn shop business licenses until a study is completed on this and other types of licenses. including the possibility of licensing currency exchange (check cashing) and related businesses. Seconded by Councilmember Koppen Ayes - All Li VISI'T'OR PRESENTATIONS 1. Bob Zick, 1880 East Shore Drive, Maplewood - -Mr. Zick felt when the Police Chief speaks at a press conference he should be in street clothes not his uniform. In uniform it appears his perspective on an issue may be perceived as city policy. 2. Renee Readel, 2215 Larpenteur Avenue East, Maplewood - -Ms. Readel expressed her frustration working with the city's insurance company about a sewer flooding issue in her home. She questioned "who is responsible for contracting with the League of Minnesota Cities's ? ", and who the city representative is that works with them ?" 5 -14 -01 13 Councilmember Collins moved to have citv Attorney Kelly research Ms. Readel's claims and report back to the council as soon as possible. Seconded by Mayor Cardinal. Ayes - All M. COUNCIL PRESENTATIONS 1. Water Board - -Mayor Cardinal reported the executive director of the St. Paul Regional Water Service would like to offer water service to those Maplewood residents that are affected and getting poor service from North St. Paul. 2. NEST Update - -Julie Wasiluk reported the funding proposal from the House of Representatives cuts out the chance of saving the dial -a ride system. Information has been distributed to the council members and hopefully they will contact the legislatures encouraging support for this program and bus service. N. ADMINISTRATIVE PRESENTATIONS Public Safety Dispatching 1. Mr. Fursman explained that on May 10, 2001, Sheriff Fletcher gave 120 -day notice that the Ramsey County Sheriffs Office is terminating the agreement to provide dispatch services for the City of Maplewood effective September 12, 2001. The following persons were heard: Sergeant Rabbit, City of Maplewood Anne Fosburgh, Election Judge Former Mayor George Rossbach, 1406 E. County Road C., Maplewood Kathy Juenemann, 721 Mount Vernon Avenue, Maplewood Tim Butler, Director of 911 Dispatch Center, St. Paul Bob Zick, 1880 East Shore Drive, Maplewood Councilmember Allenspach moved to: 1. Authorize the return of dispatch services to the City of Maplewood. 2. Authorize the Chief of Police, Fire Chief and the City Manager meet with officials from other entities to market our dispatch services; 3. Approve an $80,500 increase in the Dispatching Services budget to be financed by a transfer from the General Fund contingency account; 4. Approve a $750,000 budget for dispatching equipment to be financed by the issuance of capital notes; 5. Schedule the bid award for May 29 for the purchase of dispatching equipment; 6. Approve 2001 Salary ranges for Public Safety Dispatcher at $15.39 to $19.67 per hour and per hour and Dispatcher Trainee at $14.66 per hour. 7. Advise the City Manager to authorize the recruitment process to fill one supervisory and 5 -14 -01 14 4 eight dispatcher positions. Seconded by Councilmember Wasiluk. Ayes - All Councilmember Collins moved to staff according to the recommendation Seconded by Councilmember Koppen Ayes - Mayor Cardinal, Allenspach, Wasiluk, Collins Nays - Councilmember Koppen O. ADJOURNMENT Meeting was adjourned at 1:07 a.m. Karen E. Guilfoile, City Clerk 5 -14 -01 15 City of Maplewood CITY COUNCIL/MANAGER WORKSHOP Meeting Minutes Monday, May 14, 2001 Council Chambers, Municipal Building 6:05 p.m. A. CALL TO ORDER Be I ROLL CALL Mayor Robert Cardinal Present Councilmember Sherry Allenspach Present Councilmember Kenneth Collins Present Councilmember Marvin Koppen Present Councilmember Julie Wasiluk Present Others Present: City Manager Richard Fursman City Clerk Karen Guilfoile Public Works Director Chuck Ahl C. APPROVAL OF AGENDA Councilmember Wasiluk moved to approve the agenda as amended: D3. Open Space Commission D4. Charitable Gambling Requests D5. Handicapped Parking D6. Police and Fire Department Contributions D7. Dispatch Seconded by Councilmember Koppen Ayes - all D. NEW BUSINESS 1. Civil Service Commission Interviews - -Three candidates were present to interview for the civil service positions: Clayton Robinson, Catherine Moore and Tzianeng Vang. Kathy Juenemann, secretary of the commission, explained the three candidates were previously interviewed by the Commission. The Commission felt all three candidates interviewed well and would be valuable additions to the Commission. 2. Report by Ramsey County on Lydia/White Bear Avenue Improvements- - Improvements to the intersection will include: The crosswalk light time on White Bear Avenue will increase from 10 to 15 seconds, larger pedestrian buttons will be installed and the crosswalk pavement will be repainted for better visibility. Also proposed is the modification of the driving lanes to improve traffic flow. 3. Open Space Commission- -Prior to Councilmember Collins becoming a member of the council, the open space committee was formed and performed substantial work for the city. After completion of their immediate tasks, they were basically dismissed. Councilmember Collins would like to see the committee brought back, working under the direction of Bruce Anderson, Director of Parks and Recreation 4. Charitable Gambling Requests -- Suggested distribution of the $43,000 in charitable gambling funds included: 1) Allowing the Red Cross Blood Drive, the National Night Out and the Mom's Club of Maplewood requests to be kept at 100 %. 2) Eliminating the nonprofit room rental request at the Maplewood Community Center. 3) Reducing the Mid - Summer Night request from $18,000 to 12,000, the Community Puppet Play House to $5,000, the Maplewood Law Enforcement Explorers to $8,000, the Ramsey County Fair Activities to $4,000 and the Maplewood Area Historical Society to $4,000. 5. Handicapped Parking - -The number of handicapped parking spaces in front of city hall will be increased and brought up to code prior to the end of summer. 6. Police and Fire Department Contributions -- Recently, the police and fire departments each received contributions of $10,000. The Councilmembers and managers would like to see the contributors receive notice of what the monies were spent on and a copy of the letter forwarded to the city council. 7. Dispatch - -Due to time constraints, the council members and managers chose to wait until the council meeting to discuss dispatch issues. E. FUTURE TOPICS None G. ADJOURNMENT The meeting adjourned at 6:55 p . m. AGENDA rrEM NO..... MEMORANDUM TO: Richard Fursman FROM: Melinda Coleman SUBJECT: Historic Preservation Commission Appointments DATE: May 17, 2001 INTRODUCTION Action by Council DatC ---- Fdorsed Mated The continuation of Maplewood Historic Commission was recently approved by the City Council. At the time, staff was not aware of changes to the membership. However, since the council acted on the continuation issue, the Historical Society has met and made recommendations on who they would like appointed to the Commission. In addition to membership changes, the name of the commission has been changed to the Maplewood Historic Preservation Commission. See attached letters from Lois Behm, secretary for the Maplewood Historical Society. BACKGROUND The focus of the Historic Preservation Commission is outlined in the letter dated September 4, 2000, from Lois Behm. One of the major changes relates to the implementation of the Historic Resources Plan which we included in our Comprehensive Plan. Because we have a group working with the city on a Preservation Plan, we become eligible for State and Federal grants for historic preservation activities. The Commission is requesting that you appoint /re- appoint members as outlined in the letter dated April 12, 2001. Staff would normally advertise for openings on city commissions. This is a unique situation because this commission was scheduled to sunset on December 31, 2000 and then later re- established. You will see in the letter from Lois Behm that they had 11 people interested in serving and that 7 people were selected with geography of the city in mind. All the recommended appointees have been actively involved in Historic Preservation activities in the city. RECOMMENDATION It is recommended by staff that these 7 people be appointed/re- appointed to the Historic Preservation Commission with the understanding that future appointments be made through the normal City Council process. p:com dvpt/miscelnpc.app Attachments 1. Letter dated April 12, 2001 2. Letter dated Sept 4, 2000 Attachment 1 MAPLEWOOD AREA HISTORICAL SOCIETY Peter Boulay, President Telephone: 490 -3251 1100 East County Road C, Maplewood, MN 55109 TO: MAYOR, COUNCIL, CITY MANAGER FROM: MAPLEWOOD AREA HISTORICAL SOCIETY RE: COMMISSIONERS - HISTORIC PRESERVATION COMMISSION DATE: APRIL 12, 2001 The Maplewood Area Historical Society requests that the 7 people named below be appointed as Commissioners on the Historic Preservation Commission. At recent meetings of the Society we discussed the newly approved Historic Preservation Commission and asked who would be interested in serving on this Commission. Eleven people volunteered. We then divided them into groups by their residence in the three major areas of the City: South; West; and Central /North. This grouping resulted in 2 residents of the South area, 4 of the West area and 5 of the Central /North area, all of whom are active Society members and either lifetime or long -time residents of the City of Maplewood. We then. voted for the candidates we felt would best serve the purposes of the Commission, and assigned initial term lengths which would, upon expiration, become full- length terms, ensuring that the terms would not all expire at the same time. The results of the vote are: South Area: Annemarie Fosburgh, 2516 E. Idaho 3 Year Edna Ledo, 1211 So. Century Avenue 2 Year West Area: Gordon Heininger, 796 E. Bellwood 3 Year Carolyn Peterson, 1999 Jackson St.2 Year Central /North Area: Robert Overby, 1829 Furness St. 3 Year George Rossbach, 1406 E. County Road C 3 Year Donald Wiegert, 2119 Duluth St. 2 Year Anne Fosburgh and Don Wiegert were members of the Maplewood Historical Commission. Please let me know if you need further information, would like to interview them or if they should attend the Council meeting when this will be on the agenda. Thank you for your consideration of our nominees. Lois N. Behm, Secretary Maplewood Area Historical Society Phone: 770 -8941 2 MEMBERS OF MAPLEWOOD HISTORICAL COMMISSION Peter Boulay (Chair) 1100 East County Road C Maplewood, MN 55109 Steven Carlson 1890 Barclay Street Maplewood, MN 55109 Anne''Fosburgh 2516 E. Idaho Avenue Maplewood, MN 55119 Al Galbraith 1770 Edward Street Maplewood, MN 55109 Carol Mahre 2095 Prosperity Maplewood, MN 55109 Charlotte Wasiluk 1740 Frank Street Maplewood, MN 55109 Don Wiegert 2119 Duluth Place Maplewood, MN 55109 Lois Behm (Liaison) 3030 N. Bartelmy Maplewood, MN 55109 3 ORDINANCE NO. 755 ORDINANCE FOR MAPLEWOOD HISTORICAL ADVISORY COMMISSION THE CITY COUNCIL. OF THE CITY OF MAPLEWOOD DOES HEREIN ORDAIN: Article IV, Secs. 2 -87 to 2 -99 is hereby added to read as follows: DIVISION 4. HISTORICAL COMMISSION Sec. 2 -87 Established There is hereby established for the City a Historical Commission as an independent board to the City Council, as provided in Minnesota Statutes Annotated Sections 471.93 and 138.51. Sec. 2 -88. Statement of public policy and purpose. It is hereby declared by the City Council that it is the public policy of the City to engage in a comprehensive program of historic preservation and to promote the use and conservation of historic properties for the education, inspiration, pleasure, and enrichment of the citizens of this Area. The purpose of this division creating the Historical Commission is to secure for all citizens the opportunity to preserve and disseminate knowledge of the area's hi story. Sec. 2 -89. Advisory body: All actions of the Historical Commission shall be in the nature of recommendations to the City Council, and said Commission shall have no final authority with reference to any matters, except as the Council may lawfully delegate authority to it. Sec. 2 -90. Composition; Appointment; Qualifications; Terms a) The Historical Commission shall be composed of 7 members appointed by the City Council, who shall be residents of the City, and shall be selected to assure that the Commission is representative of the various areas of the City and responsive to the needs of the people. The unexpired portion of the year in which the a pointments are made Shall be considered as one year. All terms s all expire on December 31 of the year in which the appointment terminates.. As the terms expire, all appointments thereafter shall be for a term of 3 years, and a member may only be reappointed for one additional term. The first board a pointed by the Council shall serve as follows: three members for t ree years and four members for two-year terms. After the two -year terms expire, all appointments shall be three -year appointments. 4 ORDINANCE 755 1 Sec. 2 -91. Officers Generally. The chairperson and vice - chairperson of the Historical Commission shall be elected byte Historical Commission at the first meeting in January of each year from among the members of the Historical Commission. The chair erson shall be responsible for calling and presiding over all meetings and s all be entitled to an equal vote with other members of the Commission. Sec. 2 -92. vacancies. a) Any of the following may cause the office of a Historical Gommissiones to become vacated: 1) Death or removal from the City; 2) Disability or failure to serve, as shown by failure to attend four (4) meetings in any year, may be cause for removal by the Council majority, unless good cause can be shown to the Council. 3) Resignation in writing. 4) Taking of public office in the City. Sec. 2 -93. Officers, Meetings, Rules of Procedure; Public Attendance; etc. a) The Historical Commission shall establish meeting times and adopt its own Rules of Procedure to be reviewed and approved by the City Council. b) All meetings of this Commission shall be open to the public and shall be housed in such manner as to permit public attendance., Sec. 2.94. Powers. The powers of the Historical Commission shall be as follows: 1) Recommend districts, sites, buildings, structures, and objects that are of historical, archeological, engineering or cultural significance. 2) Accept donations, funds and property on behalf of the City. Q) Assist in the establishment of a non - profit Maplewood Area Historical Society. No power shall be exercised by the Commission which is contrary to a State law or denied by the City by its charter or law. The powers of the Commission shall be exercised only in a manner prescribed by ordinance and no action of a Commission shall contravene any provision of the City's zoning or planning ordinance unless expressly authorized by an ordinance. OAINANCE 755 2 Y 1 Sec. 2 -95. Duties and Responsibilities. The duties of the Historical Commission shall be as follows: 1) To discover and collect any and all material which may establish or illustrate the history of the City. 2) The Commission may publish any and all materials which may bear upon this history. 3) To provide for the guidelines for any and all material necessary to fulfill its purpose. Sec. 2 -96. Compensation, expenses. All members of the Historical Commission shall serve without compensation. Sec. 2 -97. Staff - Director of Commission responsible for correspondence, docket, minutes, records, files, etc. Subject to the direction of the Historical Commission and its chairperson, the City Manager's designated person shall conduct all correspondence of the Commission, send out all notices required, attend all meetings and hearings of the Commission, keep the docket and minutes of the Commission's proceedings, compile all required records, and maintain the necessary files and indexes of the Commission. Sec. 2 -98. City Attorney and Other City Employees. a) The services of the City Attorney shall be available to the Historical Commission. Sec. 2 -99. Sunset a) The Historical Commission shall sunset December 31, 2000. Passed by the City Council of the City of Maplewood', Minnesota, on the 13th day of May, 1996 ATTEST: Acting City Clerk Ayes - 5 Nays - 0 Mayor 6 ORDINANCE 755 3 Attachment 2 MAPLEWOOD HISTORICAL COMMISSION 1100 East County Load C, Maplewood, ITT 55109 (770 -4523) Peter Boula Chair Telephone: 490_3251 September 4, 2000 Mayor and City Council Members Ken Haider, Acting City Manager Melinda Coleman, Director Of Community Development The purpose of this letter is to clarify the differences between the Maplewood Historical Commission, the Maplewood Historical Society and a Historical Preservation Commission. The seven - member Maplewood Historical Commission was created through Ordinance 755, which was approved on May 13, '1996 and scheduled to sunset on December 31, 2000. The purpose for establishing the Commission was "to engage in a comprehensive program of historic preservation and to promote the use and conservation of historic properties for the education, inspiration, pleasure and enrichment of the citizens of the Maplewood area." Complete explanation of the powers, duties and responsibilities of the Commission is in Ordinance 755. Briefly stated, these include: identify and make recommendations regarding historically significant sites and objects; find, collect and disseminate any materials and information appropriate to the illustration of the Cit history; accept donations, funds and property on behalf of the City; provide guidelines for material necessary to fulfill its purpose; and assist in the establishment of a non - profit Maplewood Area Historical Society. The Commission meets, monthly with the Maplewood Area Historical Society and progress i ty holds separate Commission meetings as the need arises. A copy of the July 7, 1998 p report s attached for your information. (Exhibit A} The Maplewood Area Historical Society was established as a community organization with open membership. The Society now has 83 members, (including 18 'Lifetime' memberships) and regular meetings are currently held at 7:00 P.M. the second Wednesday of each month in the Maplewood Room at City Hall. These meetings are open to anyone who is interested. The Society has achieved 501(c)3 status, making any donations to the Society tax - deductible. A copy of the Societ mission i ty statement s attached (Exhibit B) and a brief summary of the activities of the MAHS since June, 1998 appears in Exhibit C. Also attached for your information is a copy of an Act of the State Legislature Chapter No. 155, H.F. No. 371) pertaining to donations by a City to organizations dedicated to preserving historical data and materials. (Exhibit D It is the Maplewood Area Historical Societyp which is requesting the $2,000 contribution from the City of Maplewood. The purpose of 'a Historical Preservation Commission would be to serve as the official voice for historic preservation, and would work on development proposals to see if they impact historic sites and structures. This Commission would be responsible for creating an inventory for historic research, and would work with City staff and cooperate with the Historical Society to implement a Historic Resources Plan. The Commission will also work with the Parks & Recreation Director to oversee operation of the Bruentrup Farm as part of a special use park for historical interpretation, and assist the City in applying for State and Federal grants related to historic preservation. 7 It should be noted that, while the Historical Society has received contributions from the City n te past and has held several fund - raising events, many personal contributions b members amountingy to well over $1,000, have provided such things as: items for sale at the Maplewood Night Out silentpglent auction; printing ofinformational brochures, fliers to advertise events, Bruentru Farm fund raisinp g letters and pledge forms, invitations and student rosters for the Arbolado School Bell dedication quarterly newsletters, and monthly meeting minutes; envelopes and postage for the mailings; anpgg , d various materials for the ongoing restoration of the Bruentrup farm buildings. We hope this iexplanationandtheexhibitsprovidetheinforms 'p ton you need to identify the purposesofthethreeentities, but if you have any questions, please call me (770-8941) or an of they other members of the Commission or Society. Sincerely, X " 4 . '. Lois N. Behm City Liaison to the Historical Commission 0 AGENDA NO. G -1 TO: City Council AGENDA REPORT FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: May 21, 2001 Action by Council Date Endorsed ie dM Rejected- Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE 521,982.62 11,698.51 282. Checks #54068 thru #54143 dated 5111 thru 5115101 Disbursements via debits to checking account dated 5/8 thru 5/14/01 Checks #54144 thru #54145 dated 5115 thru 5/16/01 Checks #54146 thru #54201 dated 5/22/01 Disbursements via debits to checking account dated 5115 thru 5/21/01 1,,130,032.79 Total Accounts Payable PAYROLL 370,331.97 Payroll Checks and Direct Deposits dated 5111/01 27,421.49 Payroll Deduction check #83974 thru #83981 dated 5111/01 397, Total Payroll 1,527,786.25 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any questions on the attached listing. This will allow me to check - the supporting documentation on file if necessary. hu Attachments CAOFFICE \WP D0CS\AGENDA\APCL0121.MAY vchlist Check Register Page: 1 05/11/2001 11:07:53AM City of Maplewood Check Date 54068 5/15/01 54069 5/15/01 54070 5/15/01 54071 5/15/01 54072 5/15/01 54073 5/15/01 54074 5/15/01 54075-5/11/01 54076 5/15/01 54077 5/15/01 54078 5/11/01 54079 5/15/01 54080 5/15/01 54081 5/15/01 54082 5/15/01 54083 5/15/01 54084 5/15/01 Vendor Description /Account 00033 ACE HARDWARE 00101 ANDERSON, BRUCE K 00104 ANDERSON, EVERETT A 00174 BELDE, STAN 01811 BERNATELLO'S PIZZA INC 00210 BRAUER & ASSOCIATES, LTD 02055 CAIRNS- MELLEN, MEREDITH 02058 CARDINAL, JAMES 00265 CARLSON TRACTOR & EQUIP. CO. 00272 CARVER, NICHOLAS 00307 COLLINS ELECTRICAL CONST. CO. 01958 COMMERCIAL DRYWALL, INC 00417 DON'S RODENTS 00447 ECOPRINT GRAPHICS SERVICES 00612 GYM WORKS INC 00668 HIEBERT, STEVEN 00677 HOME DEPOT - GECF 54085 5/15/01 00683 HORWATH, THOMAS 54086 5/15/01 00692 HUTCHINSON, ANN 54087 5/15/01 00771 JOHNSON, RICK 54088 5/15/01 00785 KAMCOM TECHNOLOGIES 54089 5/15/01 00790 KELLER ELECTRIC INC. 54090 5/15/01 01894 KELLY & FAWCETT PA 54091 5/15/01 01897 KRAUS- ANDERSON CONSTRUCTION CO 54092 5/15/01 00830 L.T.G. POWER EQUIPMENT 54093 5/15/01 00884 LUNDSTEN, LANCE 54094 5/15/01 00917 MAC QUEEN EQUIPMENT INC 54095 5/15/01 00932 MAPLEWOOD BAKERY 54096 5/15/01 00942 54097 5/15/01 00945 54098 5/11/01 00986 54099 5/15/01 00998 54100 5/15/01 02054 54101 5/15/01 01051 54102 5/11/01 01028 54103 5/15/01 01930 54104 5/11/01 00395 54105 5/15/01 01156 54106 5/15/01 01162 54107 5/15/01 01160 54108 5/15/01 01202 54109 5/15/01 01914 54110 5/15/01 00001 54111 5/15/01 00001 54112 5/15/01 00001 54113 5/15/01 00001 MARSDEN BLDG MAINTENANCE CO. MASYS CORP METROPOLITAN COUNCIL MIDWEST COCA -COLA BOTTLING CO. MIDWEST FENCE & MFG. MN OCCUPATIONAL HEALTH MN STATE TREASURER STAX MN SWORD PLAY NATURAL RESOURCES, DEPT OF NELSON, JEAN NEW MECH COMPANIES, INC. NEWMAN TRAFFIC SIGNS NYSTROM PUBLISHING CO INC OLSON, LIZ ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR MISC SUPPLIES JUICE /PARK COMM WORK SESSION REIMBURSE MILEAGE 4/4 TO 4/20 K -9 HANDLER - JUNE MERCH FOR RESALE EDGERTON PARK - DESIGN DEV ITEMS FOR STATION 7 CARPET FIRE STATION POINT BATTERIES CHECK & REPAIR SIREN DRYWALL SYS - APPL 4 MICE ANNUAL STATIONARY ORDER PEDAL STRAPS /PEDAi RETURN CABLE K -9 HANDLER - MAY ITEMS FOR STATION 7 SMALL TOOLS. SMALL TOOLS TREE INSPECTIONS 3/21 TO 5/4 SLIDES & VOYAGEUR PADDLE DEER REMOVAL - APRIL PC SYSTEMS AS QUOTED - 1 GHZ, 128M HP OMNIBOOK XE3 P3 /800 MHX, 128MB I DISCONNECT POWER - EDGERTON PK LEGAL SERVICES - APRIL 2001 RETAINER FEE LEGAL REP - APRIL 200 CONST MGMT - MPWD FIRE STATION ELEMENT - FILTERS MSSA MEETING 5/8/01 DIRT SHOE RUNNERS CAKES /OPEN HOUSE BIRTHDAY CAKES MCC BAKERY FOR RESALE - APR2001 MCC BAKERY FOR RESALE MAR2001 SPECIAL SRVS - BASEMENT CLEAN UP HARDWARE /SOFTWARE MAINT - JUNE MONTHLY SAC - APRIL MERCH FOR RESALE TIE WIRES PRE -EMPL PHYSICAL MONTHLY SURTAX*- APRIL MEMBERS & NON MEMBERS DNR FEES REIMBURSE MILEAGE 3/1 TO 4/30 MECH WORK MPWD FIRE ST - APP 3 SIGNS NEWSLETTER - MAY REFEREE VOLLEYBALL REF SHANNON BESKAR - BUNNIES REF JCC OF ST PAUL - GROUP REF FIRST COVENANT CHURCH - GROU REF SARA BUSCHER - TOTS IN MOTION Amount 14.43 62.85 89.70 35.00 201.00 22, 974.18 131.92 3,034.90 27.78 9.04 61.49 10,227.93 14.64 7,451.16 167.75 35.00 73.92 147.97 400.55 896.00 36.38 200.00 12,735.32 2,431.25 90.00 8,076.90 5,250.00 47, 325.11 20.79 12.00 719.41 82.79 128.25 382.31 576.81 1,404.10 704.25 29,601.00 249.50 119.81 134.00 3,073.47 380.00 1,421.00 58.79 76,109.25 1,442.55 2,079.36 152.00 3.00 30.00 36.00 38.00 V vchlist .._... Check Register Page: 2 05/11/2001 11:07:53AM City of Maplewood Check Date Vendor Description /Account Amount 54114 5/15/01 00001 ONE TIME VENDOR REF PAULA AHERNS - SOFTBALL 40.00 54115 5/15/01 00001 ONE TIME VENDOR REF MIKE CAPRA - MEMBERSHIP 45.00 54116 5/15/01 00001 ONE TIME VENDOR REF WILBUR HARTLEY - CHANHASSEN 52.00 54117 5/15/01 00001 ONE TIME VENDOR REF WILLIAM MAYER - 00021869.421.64 54118 5/15/01 00001 ONE TIME VENDOR REF - ROBERT SORENSEN - 01001582 467.64 54119 5/15/01 02043 OVERHEAD DOOR COMPANY OVRHD DOORS MPWD FIRE ST APP 2 6,826.70 54120 5/15/01 01311 P.E.R.A.ER ID #6120- 00,01,51 - 5/11/01 P/R 37,709.25 54121 5/15/01 01863 PACKER, ROGER REFEREE VOLLEYBALL 133.00 54122 5/15/01 01238 PAKOY, EUGENE F MECH INSP 5,954.01 54123 5/15/01 01909 PARKOS CONSTRUCTION CO MPWD FIRE ST - APP 6 52,107.50 54124 5/15/01 01250 PECK, DENNIS REIMBURSE MILEAGE 5/2 12.08 54125 5/15/01 01267 PIONEER PRESS MCC ADVERTISING - 'FITNESS 1,534.88 54126 5/15/01 01337 RAMSEY COUNTY -PROP REC & :REV DATA PROCESSING - MAR 2001 1,007.50 5417,5/15/01 01360 REINHART FOODSERVICE t :.;.Y 2 MERCH FOR RESALE 179.02 MERCH FOR RESALE 188.98 54128 5/15/01 01419 SAN LUCAS MISSION COFFEE 13.27 54129 5/15/01 01452 SHEA TECHNOLOGIES FILE SERVER AS QUOTED - RACK MOUI 6,190.24 54130 5/15/0.1 02.056,SMITH, RICHARD EMT TEST 50.00 54131 5/15/01 01 STPAUL, CITY'OF ..........PARAMEDIC SUPPLIES _..1, 357.44 54132 5/15/01 01537 STREAMLINE 'DESIGN INC.SHIRTS 495.00 54133 5/15/01 01570 SWIMOUT OVERFLOW COMPONENTS SWIMOUT GRATES '545.52 54134 5/15/01 01572 SYSTEMS SUPPLY, INC.INK CARTRIDGES 447.56 t.,INK CARTRIDGES ` .412.84 t-- . - , , ; . ....INK CARTRIDGES""62.11 54135 5115 %01 01 g2 TAYLbRT - HNOLOGIES, INC.PHONE SUPPORT' ' ._ t 88.00 54136 I . 5/15/01 01711 VECTOR INTERNET SERVICES INC WEB SPACE &b'dMAIN ; HOSTING'24.00 54137 5/15/01 01720 VIKING INDUSTRIAL CENTER TINLEY RUBBERS' &`BOOTS 87.00 54138 5/15101 01734 WALSH, WILLIAM P.COMM PLIMBING INSPECTIONS 220.00 54139 5/15/01 01750 WATSON CO INC,' THE MERCH FOR RESALE '136.56 54140 5/15/01 01755 WEBER ELECTRIC ELECTRICAL MPWD FIRE ST APP 7 38,888.25 54141 5/15/01 02057 WENZEL` , JAY LUNCH` 4/24 &'426 14.58 54142 5/15/01 01793 XEROX CORPORATION COPIER CARTE . DG S" "313.11 XEROX ;USAGE APRIL 264.18 54143 5/15/01 0180 ZIEGLER INC.MO C EL 926 G 'HEEL LOADER -124,533.15 76 Checks' in this report t; Total checks 521 982.62 tip CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 05/07/01 05/08/01 MN State Treasurer Drivers License #697 672:25 05/07/01 05/08/01 MN State Treasurer Deputy Registrar #149 18,838.82 05/04/01 05/08/01 CBSA Dental Claims 1,656.66 05/08/01 05/09/01 MN State Treasurer Drivers License #697 897.00 05/08/01 05/09/01 MN State Treasurer Deputy Registrar.: #149 19,920.70 05/04/01 05/09/01 Elan Financial Services Purchasing card items 16,703.38 05/09/01 05/10/01 MN State Treasurer Drivers License, #697 806.50 05/09/01 05/10/01:MN State Treasurer Deputy Registrar #149 21,010.50 05/10/01 05/11/01 MN State Treasurer Drivers License #697 633.25 05/10/01 05/11/01 MN State Treasurer Deputy Registrar #149 17,702.75 05/11/01 05/14/01 MN State Treasurer Drivers License #697 655.75 05/11/01 05/14/01 MN State Treasurer Deputy Registrar #149 21,128.25 05/11/01 05/14/01 U.S. Treasurer Federal Payroll Tax 88,186.17 TOTAL 208,811.98 3 y vchlist Check Register Page: 1 05/18/2001 10:29:22AM City of Maplewood Check Date Vendor 54144 5/15/01 01345 54145 5/16/01 01808 54146 5/22/01 00034 54147 5/22/01 00033 54148 5/22/01 02059 54149 5/22/01 02063 54150 5/22/01 00096 54151 5/22/01 00111 54152 5/22/01 00135 54153 5/22/01 00322 RAMSEY COUNTY A -1 ROOTMASTER ACCURATE ELECTRIC MOTOR SRV ACE HARDWARE AFSCME COUNCIL 14 AIR CORP MECHANICAL CONTR AMOCO OIL COMPANY ANIMAL CONTROL SERVICES, INC. ASSN. OF TRNG OFFICERS OF MN ASSOCIATED CONSTRUCTION PUBL 54154 5/22/01 00147 &8t E FENCE CO 54155 5/22/01 00214 BREHEIM HEATING INC. 54156 5/22/01 00240 54157 5/22/01 00255 54158 5/22/01 01832 54159 5/22/01 00307 54160 5/22/01 00241 54161 5/22/01 00371 54162 5/22/01 00446 54163 5/22/01 00413 54164 5/22/01 00449 54165 5/22/01 00467 54166 5/22/01 00539 54167 5/22/01 00555 54168 5/22/01 01852 54169 5/22/01 02064 54170 5/22/01 00657 54171 5/22/01 00661 54172 5/22/01 00721 54173 5/22/01 00797 54174 5/22/01 00828 C.S.C. CREDIT SERVICES CAPITOL RUBBER STAMP CO. CENTRAL ROOFING COLLINS ELECTRICAL CONTT. CO. CSI SOFTWARE DAKOTA CTY TECHNICAL COLLEGE DANKA OFFICE IMAGING CO. DON MARTY'S LANDSCAPING EDEN SYSTEMS, INC. ENGRAPHICS, INC. FREEDOM VALU CENTER GAYNOR, VIRGINIA GUARANTEED CLEAN MAINTENANCE HART BROS HEMQUIST, MICHAEL HERITAGE BANK INDEPENDENT SPORTS NETWORK KIDSDANCE L.M.C.I.T. 54175 5/22/01 00867 LILLIE SUBURBAN NEWSPAPERS 54176 5/22/01 02060 LITTLE CANADA, CITY OF 54177 5/22/01 00932 MAPLEWOOD BAKERY 54178 5/22/01 00972 MENARDS 54179 5/22/01 00395 NATURAL RESOURCES, DEPT OF 54180 5/22/01 01178 NORTH STAR TURF, INC. 54181 5/22/01 00001 ONE TIME VENDOR 54182 5/22/01 00001 ONE TIME VENDOR 54183 5/22/01 00001 ONE TIME VENDOR 54184 5/22/01 00001 ONE TIME VENDOR 54185 5/22/01 01270 PITNEY BOWES INC. 54186 5/22/01 01284 POSTMASTER Descriotion /Account PARKS INS CLAIM FR SEWER REPAIR AGREEMI PUMP MOTOR ASSEMBLY POOL SUPPLIES VOID /REISSUE AFSCME CHKS 4/13,4/2 REROOF MECHANICAL SERVICES FUEL PURCHASE - BREEZY POINT MPWD PATROL & BOARDING FEES HOSTAGE NEGOTIATOR TRNG AD 4/20/01 - PROJ 00 -05 AD 4/27/01 PROJ 00 -05 REMOVE OLD FENCE ON ACQUIRED INSTALLED HEATER - WAKEFIELD PK FURNACE REPAIR - FOUR SEASONS PK FEES FOR SERVICE PRE -INKED HANDLE - NOTARY STAMP ROOF REPAIR AT STATION 1 CHECK & REPAIR MOTOR STARTER KEY TAGS TRAINING - BERGERON KODAK COPIER - APRIL 2001 EDGERTON PARK: DEMOLISH BUILDI UPGRADE SOFTWARE - EQUIPMENT UPGRADE SOFTWARE - EQUIPMENT UPGRADE SOFTWARE EQUIPMENT UPGRADE SOFTWARE - EQUIPMENT UPGRADE SOFTWARE - TRAINING CREDIT FOR GL CONVERSION COSTS PUBLIC PHONE SIGN - LOBBY CAR WASHES REIMBURSE MILEAGE 3/28 TO 5/11 CARPET CLEANING - STATION 3 CARPET INSTALLED CITY HALL RM 202 FOOD FOR FIRE ON COPE AVE US SAVINGS BONDS 4/27 & 5/11 P /R'S SOFTBALL UMPIRING 4/23 - 5/10 DJ DANCE CARVER 5/11 CLAIM DEDUCTIBLE CLAIM DEDUCTIBLE PUBLIC NOTICES - PROJ 00 -04 0425 - ANNUAL SUMM REPORT HEARING - PROJ 00 -05 PAYMENT OF ANIMAL LIC BIRTHDAY CAKES SAW BLADE DNR FEES BLADES & BOLTS MISC SUPPLIES REF SEAN FESLER - MEMBERSHIP REF ROBIN SCHARRER - SOCCER REF DAN HALVORSON - MEMBERSHIP REF BETH O'NEILL - CAMP ADV POSTAGE METER POSTAGE FOR MSNC POSTCARDS Amount 2,203.17 9,495.34 356.10 65.11 3,173.29 2,695.00 41.43 791.21 55.00 123.88 123.88 5,129.26 877.00 84.26 50.00 22.37 5,884.00 853.17 1,035.00 265.00 574.37 7,900.00 250.00 750.00 2,812.50 1,123.77 4,000.00 2,000.00 15.15 72.00 56.82 170.00 392.00 88.57 500.00 2,537.30 300.00 3,358.12 2,326.57 104.49 1,208.56 262.20 15.00 99.75 31.25 1,192.00 436.88 11.40 35.00 35.00 45.00 50.00 1,261.00 3,000.00 vchlis Check Register Page 2 05/18/2001 10:29:22AM City of Maplewood Check .Date Vendor Description /Account Amount 54187 5/22/01 02061 PRAIRIE EQUIPMENT CO INC FLOODING - LARPENTEUR & 35E 1,517.01 54188 5/22/01 00397 PUBLIC SAFETY, DEPT OF HAZ CHEM INVENTORY FEE 25.00 54189 5/22/01 01337 RAMSEY COUNTY -PROP REC & REV POSTAL VERIFICATION CARDS 696.24 54190 5/22/01 01409 S.E.H.PROF SERVICES - APRIL 2001 13,612.55 54191 5/22/01 01836 ST PAUL, CITY OF ASPHALT MIX 2,216.11 54192 5/22/01 01526 STATE TREASURER 2001 SPRING BLDG CODE SEMINAR 60.00 54193 5/22/01 01537 STREAMLINE DESIGN INC.SHIRTS - VOLLEYBALL 418.50 SHIRTS - SOCCER 11628.40 54194 5/22/01 01557 SUPERIOR FORD 2001 FORD SQUAD CARS 21,110.00 2001 FORD SQUAD CARS 105,762.00 54195 5/22/01 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS NO 1,589.16 54196 5/22/01 01578 T.R.F. SUPPLY CO.OPTIMUFFS, LENS, & GLOVES 722.49 54197 5/22/01 01709 VASKO RUBBISH REMOVAL PW BLDG TRASH REMOVAL - MAY 363.25 CH TRASH REMOVAL- MAY 248.79 MCC TRASH REMOVAL - MAY 509.86 SPRING CLEAN -UP 2001 32,336.47 54198 5/22/01 02020 VIBES TECHNOLOGIES INC ISOETEC MODEL 32 PHONE 78.23 54199 5/22/01 01734 WALSH, WILLIAM P.COMMERICAL PLUMBING FEES 190.00 54200 5/22/01 01190 XCEL ENERGY MONTHLY UTIL - STMT 5/3/01 40,765.74 54201 5/22/01 01794 XPEDX 80CTN- WH /30CTN- COLORS /6CTN BR CO 329.09 80CTN- WH /30CTN- COLORS /6CTN BR CO 3,442.61 58 Checks in this report Total checks 293 5 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Page Description Amount 05/14/01 05/15/01 MN State Treasurer Drivers License #697 793.50 05/14/01 05/15/01 MN State Treasurer Deputy Registrar #149 15,233.38 05/11/01 05/15/01 MN State Treasurer State Payroll Tax 15 05/15/01 05/16/01 MN State Treasurer Drivers License #697 1 05/15/01 05/16/01 MN State Treasurer Deputy Registrar. #149,.14,400.00 05/11/01 05/16/01 Elan Financial Services Purchasing card items 16 05/16/01 05/17/01 MN State Treasurer Drivers License #697 759.00 05/16/01 05/17/01 MN State Treasurer Deputy Registrar #149 10 05/17/01 05/18/01 MN State Treasurer Drivers License #697 481.25 05/17/01 05/18/01 MN State Treasurer Deputy Registrar #149 11,144.40 05/11/01 05/18/01 MN Dept of Revenue Sales Tax 7,504.00 05/18/01 05/21/01 MN State Treasurer Drivers License #697 574.00 05/18/01 05/21/01 MN State Treasurer Deputy Registrar #149 10 TOTAL 105,278.52 16 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD N CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 05111101 ALLENSPACH, SHERRY 339.27 dd 05111101 COLLINS, KENNETH 339.27 dd 05111101 KOPPEN, MARVIN 339.27 dd 05111101 MCGUIRE, MICHAEL 197.48 dd 05111101 DOLLERSCHELL, ROBERT 251.25 dd 05111101 OSTER, ANDREA 1,555.14 dd 05111101 CARLSON, THERESE 1 dd 05111101 HOIUM, DORA 272.00 dd 05111101 LE, SHERYL 3 dd 05111101 FAUST, DANIEL 3 dd 05111101 URBANSKI, HOLLY 1,482.34 dd 05111101 ANDERSON, CAROLE 857.12 dd 05111101 BAUMAN, GAYLE 2,450.69 dd 05111101 JACKSON, MARY 1 dd 05111101 KELSEY, CONNIE 1 dd 05111101 TETZLAFF, JUDY 1,391.94 dd 05111101 CASAREZ, GINA 1,103.94 dd 05111101 FRY, PATRICIA 1,525.54 dd 05111101 GUILFOILE, KAREN 2X8.38 dd 05111101 CAROE, JEANETTE 1,530.01 dd 05111101 JAGOE, CAROL 1 dd 05111101 JOHNSON, BONNIE 853.10 dd 05111101 OLSON, SANDRA 896.99 dd 05111101 WEAVER, KRISTINE 947.74 dd 05111101 CORCORAN, THERESA 1 dd 05111101 MARTINSON, CAROL 1,438.34 dd 05111101 POWELL, PHILIP 1 dd 05111101 THOMALLA, DAVID 2 dd 05111101 WINGER, DONALD 3,506.12 dd 05111101 ALDRIDGE, MARK 2,922.82 dd 05111101 ANDREWS, SCOTT 2,777.51 dd 05111101 BAKKE, LONN 2,037.22 dd 05111101 BANICK, JOHN 2 dd 05111101 BELDE, STANLEY 2,507.69 dd 05111101 BOHL, JOHN 2 dd 05111101 BOWMAN, RICK 2,219.14 dd 05111101 CAMPBELL, CRAIG 888.52 dd 05111101 DOBLAR, RICHARD 1,935.82 dd 05111101 HALWEG, KEVIN 2,689.00 dd 05111101 HEINZ, STEPHEN 2,280.12 dd 05111101 HERBERT, MICHAEL 2 dd 05111101 HIEBERT, STEVEN 1 dd 05111101 JUNG, STEPHANIE 2 139.50 dd 05111101 KARTS, FLINT 2 N CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 1 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 05/11/01 KVAM, DAVID 2 dd 05/11/01 LARSON, DANIEL 1,766.22 dd 05/11/01 LU, JOHNNIE 1 dd 05/11/01 MARTIN, JERROLD 1,379.14 dd 05/11/01 OLSON, JULIE 1,570.34 Ad 05/PIKE, GARY 2,041.09 dd 05/11/01 RABBETT, KEVIN 3,247.35 dd 05/11/01 SCHROFER, ROBERT 1 dd_05/11/01 STEFFEN, SCOTT 2,466.10 dd 05/11/01 STOCKTON, DERRELL 2,123.94 dd 05/11/01 SZCZEPANSKI, THOMAS 2,373.04 dd 05/11/01 WATCZAK, LAURA 2,104.74 dd 05/11/01 WENZEL, JAY 1,570.34 dd 05/11/01 BERGERON, JOSEPH 2 dd 05/11/01 CROTTY, KERRY 2,539.95 dd 05/11/01 DUNN, ALICE 2,385.21 dd 05/11/01 ERICKSON, VIRGINIA 2,200.74 dd 05/11/01 EVERSON, PAUL 1,910.49 dd 05/11/01 FLOR, TIMOTHY 3,287.73 dd 05/11/01 FRASER, JOHN 2,712.03 dd 05/11/01 HALWEG, JODI 1,391.37 dd 05/11/01 JOHNSON, KEVIN 3,139.56 dd 05/11/01 MORNING, TIMOTHY 1,538.69 dd 05/11/01 PALMA, STEVEN 2,351.61 dd 05/11/01 PARSONS, KURT 1 dd 05/11/01 ROSSMAN, DAVID 304.17 dd 05/11/01 THIENES, PAUL 2 dd 05/11/01 GERVAIS -JR, CLARENCE 2,193.11 dd 05/11/01 CALLAHAN, COLLEEN 1 dd 05/11/01 SPANGLER, EDNA 616.32 dd 05/11/01 LUKIN, STEVEN 2,657.40 dd 05/11/01 SVENDSEN, RUSTIN 2,320.05 dd 05/11/01 ZWIEG, SUSAN 1,720.35 dd 05/11/01 AHL, R. CHARLES 3,562.11 dd 05/11/01 PRIEFER, WILLIAM 1,991.94 dd 05/11/01 DARST, JAMES 39.59 dd 05/11/01 DEBILZAN, THOMAS 1,385.54 dd 05/11/01 EDGE, DOUGLAS 2 dd 05/11 KANE, MICHAEL 2,235.14 dd 05/11/01 LUNDSTEN, LANCE 2,544.51 dd 05/11/01 LUTZ, DAVID 2 dd 05/11/01 MEYER, GERALD 2,034.35 dd 05111101 NAGEL, BRYAN 2,496.54 dd 05/11/01 OSWALD, ERICK 000.19 dd 05/11/01 CAVETT, CHRISTOPHER 2,634.33 dd 05/11 DUCHARME, JOHN 2407.44 1 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 05/11/01 PECK, DENNIS 2,067.94 dd 05/11/01 PRIEBE, WILLIAM 4,671.54 dd 05/11/01 ANDERSON, BRUCE 3 dd 05/11/01 DOHERTY, KATHLEEN 1 dd 05/11/01 MARUSKA, MARK 2 dd 05/11/01 SCHINDELDECKER, JAMES 1,611.94 dd 05/11/01 GREW- HAYMAN, JANET 1,196.49 dd 05/11/01 HORSNELL, JUDITH 1,160.21 dd 05/11/01 HUTCHINSON, ANN 1 dd 05/11/01 NELSON, JEAN 925.36 dd 05/11/01 GAYNOR, VIRGINIA 1,571.06 dd 05/11/01 COLEMAN, MELINDA 3,490.34 dd 05/11/01 EKSTRAND, THOMAS 2,213.16 dd 05/11/01 LIVINGSTON, JOYCE 863.00 dd 05/11/01 RAWLINGS, RINDA 1,134.34 dd 05/11/01 SINDT, ANDREA 1 dd 05/11/01 THOMPSON, DEBRA 524.62 dd 05/11/01 BERGO, CHAD 1 dd 05/11/01 ROBERTS, KENNETH 2,433.27 dd 05/11/01 CARVER, NICHOLAS 2 dd 05/11/01 FISHER, DAVID 2,388.74 dd 05/11/01 ANZALDI, MANDY 1,120.00 dd 05/11/01 FLUG, ELAINE 16.19 dd 05/11/01 FLUG, MEGAN 96.88 dd 05/11/01 GRAF, MICHAEL 1,311.94 dd 05/11/01 KELLY, LISA 1 dd 05/11/01 ROBBINS, AUDRA 1 dd 05/11/01 TAUBMAN, DOUGLAS 2 dd 05/11/01 BREHEIM, ROGER 1,801.96 dd 05/11/01 NORDQUIST, RICHARD 2 dd 05/11/01 OTIS, MARY ELLEN 683.45 dd 05/11/01 SCHULTZ SCOTT 1,495.78 dd 05/11/01 CHRISTENSEN JODIE 108.91 dd 05/11/01 COLEMAN, PHILIP 384.49 dd 05/11/01 CROSSON, LINDA 1 dd 05/11/01 EASTMAN, THOMAS 2,195.14 dd 05/11/01 ERICKSON, KYLE 782.12 dd 05/11/01 FARR, DIANE 362.37 dd 05/11/01 MCCLUNG, HEATHER 356.17 dd 05/11/01 STAPLES, PAULINE 2 dd 05/11/01 ATKINS, KATHERINE 189.76 dd 05/11/01 CORNER, AMY 140.70 dd 05/11/01 HASSENSTAB, DENISE 108.50 dd 05/11/01 HAWKINS, LISA 41.90 dd 05/11/01 HORWATH, RONALD 1 dd 05/11/01 KOEHNEN, AMY 38.40 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 10 CHECK #CHECK DATE EMPLOYEE NAME AMOUNT dd 05111101 LARSON, DEBRA 105.88 dd 05/11/01 MARUSKA, ERICA 408.08 dd 05/11/01 WHITE, NICOLE 297.11 dd 05111 /01 W ORWA, LINDSAY 191.51 dd 05111101 RENSLOW, RITA 280.58 dd 05/11/01 REILLY, MICHAEL 1,165.36 dd 05111101 SCHLINGMAN, PAUL 1,882.34 dd 05111 /01 SEEGER, GERALD 454.63 dd 05/11/01 STEINHORST, JEFFREY 655.47 dd 05/11/01 SWANSON, LYLE 1,557.29 dd 05/11/01 YOUNG, DILLON 831.28 dd 05111101 HURLEY, STEPHEN 2,314.62 wf 53868 04/20/01 CHLEBECK, JUDY 5,634.58 wf 83829 05/11/01 CARDINAL, ROBERT 385.50 wf 83830 05111101 WASILUK, JULIE 339.27 wf 83831 05/11/01 FURSMAN, RICHARD 4 wf 83 832 05111 /01 ENGSTROM, MICHAEL 40.63 wf 83833 05111101 INGVOLDSTAD, CURTIS 50.00 wf 83 834 05111 /01 CUDE, LARRY 403.46 wf 83835 05/11/01 MATHEYS, ALANA 1 wf 83836 05111101 VIETOR, LORRAINE 1,691.61 wf 83837 05/11/01 PALANK, MARY 1 wf 83838 05111 /01 RRICHIE, CAROLE 1,43 8.34 wf 83839 05/11/01 SVENDSEN, JOANNE 1,597.60 wf 83 840 05/11/01 TICHY, PAMELA 126.00 wf 83841 05/11/01 BARTZ, PAUL 2 wf 83842 05/11/01 BUSACK, DANIEL 1 wf 83843 05/11/01 KONG, TOMMY 1,930.90 wf 83844 05111101 WELCHLIN, CABOT 2,194.26 wf 83845 05/11/01 MEEHAN, JAMES 2 wf 83 846 05111 /01 SHORTR.EED, MICHAEL 2 wf 83847 05/11/01 DARST, ROBERTA 752.62 wf 83847 05/11/01 DARST, ROBERTA 332.50 wf 83 848 05111 /01 SCHWAB, TAHIRAH 66.00 wf 83849 05/11/01 NIVEN, AMY 623.18 wf 83850 05/11/01 WEGWERTH, JUDITH 1,555.14 wf 83851 05/11/01 FREBERG, RONALD 1,773.96 wf 83852 05/11/01 JONES, DONALD 1,588.44 wf 83853 05111101 ELIAS, JAMES 2,067.94 wf 83854 05/11/01 LINDBLOM, RANDAL 3,239.34 wf 83855 05/11/01 EDSON, DAVID 1 wf 83856 05/11/01 HELEY, ROLAND 1 wf 83857 05/11/01 HINNENKAMP, GARY 1,579.14 wf 83858 05/11/01 LINDORFF, DENNIS 1 wf 83859 05/11/01 NAUGHTON, JOHN 1 wf 83860 05/11/01 NOVAK, MICHAEL 1 10 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 11 CHECK #CHECK DATE EMPLOYEE NAME AMOUNT wf 83861 05/11/01 RODRIGUEZ, RAUL 427.50 Wf 83862 05/11/01 BERGREN, KIRSTEN 27.50 Wf 83863 05/11/01 GERNES, CAROLE 444.00 Wf 83864 05/11/01 KOS, HEATHER 1,075.96 Wf 83865 05/11/01 WORDEN, KRISTEN 69.75 Wf 83866 05/11/01 HANSEN, LORI 873.32 Wf 83867 05/11/01 FINWALL, SHANN 1,675.14 Wf 83868 05/11/01 ANDERSON, EVERETT 448.78 wf 3869 05/11/01 OSTROM, MARJORIE 1,558.34 Wf 83869 05/11/01 OSTROM, MARJORIE 21,722.47 Wf 83870 05/11/01 WENGER, ROBERT 2 Wf 83 871 05/11/01 ANGLES, JERI 180.00 Wf 83872 05/11/01 BJORK, BRANDON 93.75 Wf 83873 05/11/01 FINN, GREGORY 1,448.58 Wf 83874 05/11/01 FRANK, LAURA 185.63 Wf 83875 05/11/01 GEBHARD, JILLIAN 267.38 Wf 83876 05/11/01 NIVEN, NICK 14.00 Wf 83 877 05/11/01 OHLHAUSER, MEGHAN 21.75 Wf 83878 05/11/01 SHOBERG, KARI 121.44 Wf 83879 05/11/01 VAUGHAN, PATRICK 144.88 Wf 83880 05/11/01 WERNER, KATIE 112.50 Wf 83881 05/11/01 GERMAIN, DAVID 1,653.44 Wf 83882 05/11/01 HAAG, MARK 1 wf 83883 05/11/01 NADEAU, EDWARD 2,235.14 Wf 83884 05/11/01 DISKERUD, HEATHER 30.17 Wf 83885 05/11/01 GLASS, JEAN 922.16 Wf 83886 05/11/01 HABLE, NATASHA 93.50 Wf 83887 05/11/01 HOIUM, SHEILA 896.86 Wf 83888 05/11/01 HOOGE, NICK 277.10 Wf 83889 05/11/01 PARTLOW, JOSHUA 74.80 wf 83890 05/11/01 POWERS, NICOLE 286.83 wf 83891 05/11/01 RIDLEHOOVER, KATE 353.67 Wf 83892 05/11/01 SCHMIDT, RUSSELL 1,289.54 Wf 83893 05/11/01 SHOBERG, CARY 521.06 Wf 83 894 05/11/01 SMITH, AMY 51.11 wf 83 895 05/11/01 UNGER, MARGARET 678.17 Wf 83 896 05/11/01 ANDERSON, TIMOTHY 228.00 Wf 83897 05/11/01 BACHMAN, NICOLE 78.78 Wf 83898 05/11/01 BODZIAK, MICHAEL 388.50 Wf 83899 05/11/01 BRENEMAN, NEIL 114.63 Wf 83900 05/11/01 CARLSON, JULIE 20.00 Wf 83901 05/11/01 CHAPMAN, JENNY 289.25 Wf 83902 05/11/01 CMIEL, NICHOLAS 69.30 Wf 83903 05/11/01 COSTA, JOSEPH 243.00 Wf 83904 05/11/01 DEGRAW, KRYSTAL 696.12 Wf 83905 05/11/01 ERICKSON, CAROL 42.30 11 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 12 CHECK #CHECK DATE EMPLOYEE NAME AMOUNT wf 83906 05/11/01 FALKENSTEIN, MONICA 91.00 wf 83907 05/11/01 FONTAINE, ANTHONY 30.21 wf 83908 05/11/01 GRUENHAGEN, LINDA 308.25 wf 83909 05/11/01 HAGGERTY, KATHRYN 151.20 wf 83910 05/11/01 HAWKE, ASHLEY 685.78 wf 83911 05/11/01 HEINN, REBECCA 311.45 wf 83912 05/11/01 HENLY, SAMUEL 16.25 wf 83913 05/11/01 HEXUM, AMANDA 54.00 wf 83914 05/11/01 HOLMGREN, LEAH 295.23 wf 83915 05111/01 HOULE, DENISE 160.40 wf 83916 05/11/01 IRISH, KARL 209.63 wf 83917 05/11/01 JOHNSON, ROBERT 218.05 wf 83918 05/11/01 JOHNSON, ROLLAND 65.26 wf 83919 05/11/01 KERSCHNER, JOLENE 227.25 wf 83920 05/11/01 KOEHNEN, MARY 536.95 wf 83921 05/11/01 KRONHOLM, KATHRYN 182.00 wf 83922 05/11/01 MCMAHON, MELISSA 52.00 wf 83923 05/11/01 MEISEL, TAMBREY 9.00 wf 83924 05/11/01 MILLS, ANNE 110.50 wf 83925 05/11/01 MOSSONG, ANDREA 347.36 wf 83926 05/11/01 OLSON, ABIGAIL 160.55 wf 83927 05/11/01 OWEN, JONATHAN 139.88 wf 83928 05/11/01 PEHOSKI, CAITLIN 169.00 wf 83929 05/11/01 PEHOSKI, JOEL 178.83 wf 83930 05/11/01 RILEY, DANIEL 60.13 wf 83931 05/11/01 SCHAEFER, ROB 45.50 wf 83932 05/11/01 SMITLEY, SHARON 292.10 wf 83933 05/11/01 SWANER, JESSICA 129.15 wf 83934 05/11/01 WARNER, CAROLYN 82.40 wf 83935 05/11/01 WEDES, CARYL 136.50 wf 83936 05/11/01 WELTER, ELIZABETH 195.11 wf 83937 05/11/01 WELTER, KRISTINE 50.38 wf 83938 05/11/01 WHITE, TIMOTHY 251.70 wf 83939 05/11/01 WILLIAMS, KELLY 793.13 wf 83940 05/11/01 WOODMAN, ALICE 284.55 wf 83941 05/11/01 ZIELINSKI, JENNIFER 93.90 wf 83942 05/11/01 BOSLEY, CAROL 162.19 wf 83943 05/11/01 GLASS, GILLIAN 45.15 wf 83944 05/11/01 GROPPOLI, LINDA 208.60 wf 83945 05/11/01 HANSEN, ANNA 98.83 wf 83946 05/11/01 HUPPERT, ERICA 355.45 wf 83947 05/11/01 KONECZNY, JENNA 54.00 wf 83948 05/11/01 LARKIN, JENNIFER 65.00 wf 83949 05/11/01 PETERSON, LISA 38.25 wf 83950 05/11/01 RADKE, ANN 21.00 wf 83951 05/11/01 SCHROEDER, KATHLEEN 369.60 12 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 13 CHECK #CHECK DATE EMPLOYEE NAME AMOUNT Wf 83952 05/11/01 SHERRILL, CAITLIN 94.19 Wf 83953 05/11/01 TARNOWSKI, MICHAEL 64.35 Wf 83954 05/11/01 ANDERSON, LINDSEY 111.13 Wf 83955 05/11/01 BEHAN, JAMES 1 Wf 83956 05/11/01 DOUGLASS, TOM 328.43 Wf 83957 05/11/01 JAHN, DAVID 11 ) 435.88 Wf 83958 05/11/01 KOSKI, JOHN 1,005.54 wf 83959 05/11/01 KYRK, ASHLEY 183.00 Wf 83960 05/11/01 LANGEVIN, KRISTINA 172.90 Wf 83961 05/11/01 LESLIE,'DUSTIN 206.33 Wf 83962 05/11/01 LONETTI, JAMES 756.23 Wf 83963 05/11/01 MAINA, FRANK 146.30 Wf 83964 05/11/01 MORIN, TROY 168.00 Wf 83965 05/11/01 PATTERSON, ALBERT 650.19 Wf 83966 05/11/01 PETERSON, LYNDSAY 20.64 Wf 83967 05/11/01 PRINS, KELLY 442 -.72 Wf 83968 05/11/01 SARPONG, SEAN 209.55 Wf 83969 05/11/01 SEVERSON, HOLLY 36.58 Wf 83970 05/11/01 SEVERSON, JACOB 26.60 Wf 83971 05/11/01 AICHELE, CRAIG 1 Wf 83972 05/11/01 MULVANEY, DENNIS 1 Wf 83973 05/11/01 PRIEM, STEVEN 1,738.68 370,331.97 13 AGENDA NO. G L Acton by Counei Date Endorsed A ModifiedGENDAREPORT Rej A& cted TO: City Manager FROM: Finance Director RE: Transfer to Close Fund for Project 97 -18 DATE: May 17, 2001 The fund for Public Works Project 97 -18 for Kohlman Basin Management has a deficit of $163.33. Since this project has been abandoned, it is recommended that the City Council approve a transfer of $163.33 from the General Fund to close the fund for this project. CAagnUosefund507 AGENDA ITEM NO MEMORANDUM Action by Council TO: City Manager Date FROM: Ken Roberts, Associate Planner Sndotsed SUBJECT: Conditional Use Permit Termination — Club F.T.S. ModMW + LOCATION: 1351 Frost Avenue "lected DATE: May 17, 2001 INTRODUCTION Request / Proposal City staff is proposing that the city end the approval of a conditional, use permit (CUP). This permit is for a coffee lounge in the (former) Miller Meats building at 1351 Frost Avenue. Ron Michaletz had proposed to open Club F.T.S. (Freedom Through Sobriety), an alcohol -free lounge for adults to meet and socialize in this building. See the maps on pages 3 and 4. The club was going to occupy a space in this building located between the Maplewood Bakery and the Senior Recovery Program, a senior citizen chemical dependency clinic. However, Mr. Michaletz told me that he is now not going to open the proposed facility. Code Requirement Section 36 -155 of the zoning code requires a CUP for restaurants in a BC(M) (business commercial modified) district. According to the BC(M) regulations, the closest description of the applicant's proposal would be a restaurant. BACKGROUND On May 8, 2000, the city council approved the conditional use permit for this facility, subject to five conditions. Condition 2 of the approval states that "the proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year." The applicant never received a building permit from the city for the club, never opened the club and in fact told me that he is longer pursuing the idea. DISCUSSION The city should end the approved permit since the applicant has not opened the club and is no longer pursuing this facility. E Adopt the resolution on page five. This resolution ends the city approval of a conditional use permit for a coffee lounge at 1351 Frost Avenue. The city is ending this approval because: 1. The applicant did not get a building permit for the proposed facility. 2. The applicant did not start or open the proposed use (the club) within one year of council approval, as city code requires. 3. The applicant told city staff that he is no longer going to try to open the proposed club. REFERENCE INFORMATION SITE DESCRIPTION Site size: .74 acres Existing land use: Maplewood Bakery, Senior Recovery Program and a tattoo shop SURROUNDING LAND USES North: Fire Station No. 2 (under construction) South: Frost Avenue, Mike's LP and Richard's Market East: Clarence Street and the Webster Dental parking lot West: Gladstone Fire Station property and Ramsey County trail PLANNING Land Use Plan designation: BC(M) Zoning: BC(M) Ordinance Requirements Section 36- 155(c)(3) requires a CUP for restaurants in a BC(M) district. Criteria for Conditional Use Permit Approval Section 36- 442(a) states that the city council may approve a CUP, based on nine standards. p:sec151clubfts.rev Attachments: 1. Location Map 2. Property Line /Zoning Map 3. CUP Termination Resolution 2 Attachment 1 p GRANDVIEW AVE. zCT. N ` PKWY a VIKING R. Y r.' ' R 00 o SHERREN AVE. CASTLE AVE.KnucCto ad Lake k}' r COPE - i -= ---- AVE. COPE AVE. P LARK Cz n LARK a AVE. a. I Kelle I 3 -' v t; AVE' n z LAURIE RD. v ~ Lake `f` _ ° CO. _cn LAURIE RD. NSherwo AURIE ° RD N J ° Z o 11 ow: v Li o LEIA D R0. 0 SAND URST . w H f f Q JUNCTION AVE. g ° O. R0. B BU RKE CT. ,! ° Timber .j a A 24 / , / / , ,f AQ ` ° a v *E AVE. m BU AVE. o ® ,. BURKE AVE. conW G`j` . • 1' 1 1 ", (1) CHAMBERS ST o ( p op ELOR IDGE AVE. 3 ,AV F, M' LH. w tofRSE n pVE. BELMONT AVE. ryy ' Na # 1 COV 3 Gotewo CRYGSKILLAVE. wR t MAN AVE. HARRIS AVE. -. 000 K = SH ROSEWOOD AVE. N. 5 o gyp$ v PN* AN AV. ' OSEW D t AVE. S. J RAMSEY COUNTY VE W Q P NURSING HOME D Trail FAIR GROUNDS AN i' a FROST AVE. y GOODRICH gyp.J Al.OR1CH , GOLF a z u ® COURSE Jv W FE WON AVE. z }' w QPJ 4J < z w MER ° c SU AVE. R ARENA c . tQ3WPaicpO ® 5 3 > AGO J ° FRISSIE AVE. a Zd ° w z S ---y 3 — p RIP LEY . v z " p ° RIPLEY AVE. F w 2 G .Wakefield Z ° ,: e ,- SO PH 114 o m Lake f o m ® in KINGSTON AY Z Round t ; ' O i v S HIA AVE :,' w , j , w '' PRICE AVE.Lake, Lake 5 W vJ Y t J PRICE t L,,.: i o f Pholen c a- V LOCATION MAP 4 N 0 ininPALM 1R• CT. pA C Pa* W J LD t! z IQ z o NOR cc 5 CT, CO w EDGEHILL R0. CONNOR Cd AVE.v NOR AVE.Uo, c ,,,,DEMONT AVE. T. DEMO AVE. . A p BROOK AVE.BROOKS W EL 0 BROD S W g b a rA SEX TANT AVE. Z E1V1H o qVE CT. e>EXTANT AVE. AVE.s:,s aFGERVAISAVE.GERVAIS rd u- GERVAI p GRANDVIEW AVE. z CT. N ` PKWY a VIKING R. Y r.' ' R 00 o SHERREN AVE. CASTLE AVE.KnucCto ad Lake k}' r COPE - i -= ---- AVE. COPE AVE. P LARK Cz n LARK a AVE. a. I Kelle I 3 -' v t; AVE' n z LAURIE RD. v ~ Lake `f` _ ° CO. _cn LAURIE RD. NSherwoAURIE ° RD N J ° Z o 11 ow: v Li o LEIA D R0. 0 SAND URST . w H f f Q JUNCTION AVE. g ° O. R0. B BU RKE CT. ,! ° Timber .j a A 24 / , / / , ,f AQ ` ° a v *E AVE. m BU AVE. o ® ,. BURKE AVE. conW G`j` . • 1' 1 1 ", (1) CHAMBERS ST o ( p op ELOR IDGE AVE. 3 ,AV F, M' LH. w tofRSE n pVE. BELMONT AVE. ryy ' Na # 1 COV 3 Gotewo CRYGSKILLAVE. wR t MAN AVE. HARRIS AVE. -. 000 K = SH ROSEWOOD AVE. N. 5 o gyp$ v PN* AN AV. ' OSEW D t AVE. S. J RAMSEY COUNTY VE W Q P NURSING HOME D Trail FAIR GROUNDS AN i' a FROST AVE. y GOODRICH gyp.J Al.OR1CH , GOLF a z u ® COURSE Jv W FE WON AVE. z }' w QPJ 4J < z w MER ° c SU AVE. R ARENA c . tQ3WPaicpO ® 5 3 > AGO J ° FRISSIE AVE. a Zd ° w z S ---y 3 — p RIP LEY . v z " p ° RIPLEY AVE. F w 2 G .Wakefield Z ° ,: e ,- SO PH 114 o m Lake f o m ® in KINGSTON AY Z Round t ; ' O i v S HIA AVE :,' w , j , w '' PRICE AVE.Lake, Lake 5 W vJ Y t J PRICE t L,,.: i o f Pholen c a- V LOCATION MAP 4 N PROPERTY LINE /ZONING MAP li N Attachment Attachment 3 CONDITIONAL USE PERMIT TERMINATION RESOLUTION WHEREAS, Ron Michaletz applied for a conditional use permit for a coffee shop in a BC(M) (business commercial modified) district. WHEREAS, this permit applies to the property at 1351 Frost Avenue. The legal description is: GLADSTONE, RAMSEY COUNTY, MINNESOTA, BLOCK 7 WHEREAS, the history of this conditional use permit is as follows: 1. On April .17, 2000, the planning commission recommended that the city council approve this permit. 2. On May 8, 2000, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. The council approved the proposed permit, subject to five conditions. WHEREAS, the applicant did not open the proposed coffee shop and is no longer pursuing the idea. NOW, THEREFORE, BE IT RESOLVED that the city council end the city approval of the above - described conditional use permit because: 1. The applicant did not get a building permit for the proposed facility. 2. The applicant did not start or open the proposed use (the club) within one year of council approval, as city code requires. 3. The applicant told city staff that he is no longer going to try to open the proposed club. The Maplewood City Council adopted this resolution on , 2001. 5 AG ITEM N04000m. AGENDA REPORT Actio b To: City Mana er Richard Fursm -rsg From: Chief Donald Win erdige;/ Subject: 3M Donation Reje Date: May 18, 2001 Introduction The 3M Company has. donated an intubation trainer •Y to the .Maplewood .EMS Service.. B. ck round While designing new airway product, 3M's Medical Division 'g Y p Products purchased an intubation trainer. Because the no longer have use 'Y g for .this. intubation trainer, theyhavedonatedittoustouseaspartofourEMSservice. One of our firefighters, efghters, who is also a 3M employee, facilitated the donation. The value of this intubation r 't ainer is 1,365. Recommendation it is, recommended that approval be given to accept 'pp g ept this donation and that a letter of thanks be sent to 3M. Action Regu.i_red_ Submit to the City Council for review and action. DSW:js AGENDA NO. AGENDA REPORT TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: • May 16, 2001 RE: Lawful Gambling License - Temporary Introduction Action by Cou Date Endorsed Modified Rejected VFW Post 8901, 1946 English Street, has submitted application for a temporary gambling license to conduct bingo at the Ramsey County Fair July 12 th - 15th. The purpose of the organization is to speed rehabilitation of disabled and needy veterans, promote Americanism and assist widows and orphans of departed comrades. Recommendation It is recommended that council approve the application for a temporary gambling license for VFW Post 8901. Agenda # AGENDA REPORT TO: Mike McGuire, City Manager FROM: Karen Guilfoile, City Clerk DATE: May 17, 2001 RE: Miscellaneous Permit -White Bear Avenue Business Association Introduction Action by CaMU Date Endorsed Modified Rejected The White Bear Avenge Business Association (WBABA) holds an annual parade on White Bear Avenue and has applied for a Miscellaneous Permit to conduct the parade on July 12, 2001 from 7:00 p.m. to approximately 9:30 p.m.. The parade route will begin at Ivy and White Bear Avenues ending at the Maplewood Community Center. Background In conjunction with the Ramsey County Fair, the White Bear Avenue Business Association holds an annual parade on white Bear Avenue. Recommendation It is recommended that Council approved the Miscellaneous Permit to conduct a parade for the White Bear Avenue Business Association. AGENDA ITEM 6 q on by Caanc;il AGENDA REPORT Endocsod ModifiedTo: City Manager Rejected From: City Engineer Subject: Adjustment of Delinquent Assessment Charges, Project 87 -05, McKnight Road Imp. 2321 Stillwater Road E. PIN - 25- 29 -22 -33 -0045 Date: May 22, 2001 We have a property owner, Mr. Michael Green residing at 2321 Stillwater Rd., who has asked us for assistance regarding back due assessment payments on an adjacent parcel he 'has acquired. The parcel has a unpaid assessment balance of $1,097 on the Imp 87 -05 McKnight Rd. assessment. Ramsey County will not record his property deed unless the back payments are satisfied. Mr. Green is dealing with Mr. Chris Samuel in the Ramsey County tax records department. We have talked with Mr. Samuel and learned the following: 1. The parcel which Mr. Green acquired from the State of MN had been condemned as part of the Stillwater Road portion of the McKnight Road corridor reconstruction City of Maplewood Project 87 -05 in about 1988f. 2. The residential home on site was demolished in December 1987. According to documented city records, all permits required were done properly. 3. The parcel was assessed on 10/14/91 for front foot improvements and other area charges as well. For reasons unknown to the city, the State of Minnesota did not pay off the complete assessment total when they acquired and closed out the property records filing with Ramsey County. 4. A balance of $1,097.00 is being held against Mr. Greens property and is as such, unfairly charged. The small unpaid residual is of little or no impact in the assessment recovery process by the city. We believe it is in the best interest of the city and public to release this liability against Mr. Greens property. We recommend that the city council forgive this charge and direct Ramsey County to. remove the Improvement 87 -05 delinquent assessment a ainst this property,g F p Y RCA dlp AOENDA :rmIT NO NI MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Right -of -Way Vacation LOCATION: Clark Street, south of Mount Vernon Avenue DATE: May 8, 2001 INTRODUCTION Action by Coin 01 Date Endorsed Mimed Rejecte Mrs. Margaret +Oscarson is asking the city council to vacate are unused street right -of -way. This vacation is for part of the Clark Street right -of -way that is south of Mount Vernon Avenue, just west of Desoto Street. Please see the maps on pages 3 and 4 and the statement on page 5. City staff also is recommending that the city vacate an unused alley and the Arkwright Street right - of -way between Mount Vernon and Roselawn Avenues. DISCUSSION_ Mrs. Oscarson is requesting this vacation because her family owns property next to the right -of -way and because the city has not built a street on the Clark Street right -of -way. If the city vacates the right -of -way, it will give the adjacent property owners an additional 30 feet of property and it would eliminate the city setback requirement from the right -of -way. Maplewood does have a storm sewer pipe under the Clark Street right -of -way near Mount Vernon Avenue. Besides the storm water pipe, the city has no plans to develop this right -of -way. City staff also has proposed that the city vacate an unused alley and the Arkwright Street right -of- way between Mount. Vernon and Roselawn Avenues. This alley and street will never be built as they would go through a city ponding area. Vacating these two right -of -ways will help to clean up the maps and the records as Maplewood is the property owner on both sides of the alley and the Arkwright Street right -of -way. COMMISSION ACTION On May 7, 2001, the planning commission recommended approval of the proposed vacations. RECOMMENDATIONS A. Adopt the resolution on page six. This resolution vacates the unused Clark Street right -of -way between Mount Vernon and Roselawn Avenues. The city should vacate this right -of -way because: 1. It is in the public interest. 2. The city and the adjacent property owners have no plans to build a street in this location. 3. The adjacent properties have street access. This vacation is subject to the city keeping a drainage and utility easement over the right -of -way. B. Adopt the resolution on page seven. This resolution vacates the unused Arkwright Street right - of-way between Mount Vernon and Roselawn Avenues. The city should vacate this right -of -way because: 1. It is in the public interest. 2. The city and the adjacent property owners have no plans to build a street in this location. 3. The adjacent properties have street access. C. Adopt the resolution on page eight. This resolution vacates the unused alley in Block Seven of Magoffin's North Side Addition between Mount Vernon and Roselawn Avenues. The city should vacate this alley because: 1. It is in the public interest. 2. The city and the adjacent property owners have no plans to build an alley in this location. 3. The adjacent properties have street and alley access. REFERENCE SITE DESCRIPTION Existing land use: Undeveloped and city ponding area SURROUNDING LAND USES North: Residences across Mount Vernon Avenue East: Houses on Desoto Street and Roselawn Avenue South: Roselawn Avenue West: City ponding area p:sea17 /clarkst.vac Attachments: 1. Location Map 2. Property Line Map 3. Applicant's Statement 4. Clark Street vacation resolution 5. Arkwright Street vacaWi n resolution 6. Alley vacation resokffion 2 Attachment 1 Gervcis Lake f 1 2640N I PLAZA CIR 2 ALVARADO DR PALM3BELLECRMDR 4 DEAl1Yl« DR CT. 5 MERIDIAN DR 3 Q Q Q z 22QO U C W 240ON [O gyp 1 ti" R LaCo . D. B2 1 36 11 f <0> in A D LITTLE CANADA K AVE. c K DR• w 6d35E R49 LAU IE RD. °' a w U LAURIE V) t;L COU'N'TY RD. B cn c 4 ti YRKg CT_ aL3 Mopift"St to tr Porkrsr.• -M o. EL RIDGE m AV E. FlDRIDOE AVE.N..rr.M. rr , \ y' •Sandy Mme' Vj ) - Oehrilne / . \' .. w...,..;; ;Z'.»..r.. - [ B :ELMONT LN. , SELMONT y ,•L.oke:,,:r M•r o r Lake N w w iter....- •.r AVE.SKILLMAN I SKILLMAN AV.r_.. KENY OOD SKILLMAN AVE.w g W 11 v ZOO M''. VERNON AVE. . Z a o z v DOWNS AVE. a Q I~A7. Roa 'JO AVE. dgdrlon w z w Pk Perk a o RoSELAarwk vE. LI V) BELLWOOD AVE. BE LWO AVE. BELLWOOD a qV p' >. cn U ° rte, SUMMER AVE. w o T.ER o w 2 U a o FENTON AVE v st < RIPLEY yy... z a wzHilly0Vto e YJ J - cn AVE*— i OATWnaRIPLEYAVE. G ,. 11 KINGSTON o AV z KINGSTON cQG _ o AVE. W x in PRICE w AVE.J Q. Q1ARPEATE+i,lR VIE, a. Q 35E 0 ST. PAUL 10 LOCATION MAP 3 4 N Attachment 2 - lrt/. ( 'w am ; !tl tl . 1?J . ' fl S_ iij pm .. rJUY i 750 7s , >s' 75• 7s• Ja - s h 3 Z* 2` 1 7 ;, 5 4 `` vft7 : tascwi4s • 6 s 3 A 1 A D O 75• 93.• 75• 73. for F 9f GsLxr r .r. www w . mil rum +0 w •.M tea. r i wr now-oft r .w i 1 io•. i0' 1 ' 131. 30 .13' w 0!' .S30I . I Mm9Z 2tw1 3 29 M w 3 4 28 1 3 o ilt: 4 27 _4_ 3 4S6 .; 1W1 ' 'tom .15 w 40 2S 4 7 I 4b 6 30 30 3030 131.13• 7 7 14 ' 7 14 - - -- ' o a Wft ft9r "W iu 1f" 913t.3T' 1 Aft M ` o• 13 0 0 10 21 10 49t0 'a It IW pW 2 .. Iil I .c a t 1 ale — — 20 --1-i _ -;` R Si 73.90' f11f1 d' " 12 12 — 1127 1 12 IJUAW 10 , ors ~ 13 0 1812 > X13 wasp ` 17 .,' ' 14 14 14 is* 16 11 15 16 )5 Z MT. VERNON AVENUE 10 29 2 2 =yf 29 f 2 1973 ~• D 28 3 28 PROPOSED STREET VACATION 28 27 ' 4 27 4 4 27 4 ' 26 5 26 :•r sic - LCITYPONDINOAREA 25 6 25 ..,.;.s, is 6 S ol r;?`:` 7 mfr Al 1949 fw a 2Y23 ter' f ' . 9 22 9 f; 1945 F— '° 21 10 21 1934w^; :: 21 a W 2 "' ' 11 • ': 2!1! '` :::,``. 20 19 t9 lg : __ ? 7 112 O181 )3 18 '{ 18 13R as, n318 •::::::: 13 7 1 14 s 14 443 453 to 471 W 16 13 Q 16 ) lb 15 16 )5 p X ROSELAWN AVENUE —_._. --- - - - - -i — w W7.3Y w I PROPERTY LINE MAP CITY STAFF PROPOSED VACATIONS 4 N 4 4ttachment 3 s Margaret Oscarson it - - 1475 Eldridge Ave E Maplewood, MN 55149 -3519 Pre... cel/u— t../ 61 IL X r1l,l 1001-e ii M 1// . d, CA a i 5 Attachment 4 VACATION RESOLUTION (Clark Street right -of -way) WHEREAS, Mrs. Margaret Oscarson applied for the vacation of the following- described right -of -way: The Clark Street right -of -way between the south right -of -way line of Mount Vernon Avenue and the north right -of -way line of Roselawn Avenue in the Southwest Quarter of the Northwest Quarter of Section 17 Township 29, Range 22 West, Ramsey County, Minnesota; WHEREAS, the history of this vacation is as follows: 1. On May 7, 2001, the planning commission recommended that the city council approve the vacation. 2. On May 29, 2001, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting .property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the following abutting properties: The vacated alley accruing and the following, except the north 19.42 feet of Lot 3 and all of Lot 4 and Lots 27 thru Lot 30, Block 8, Magoffin's North Side Addition in Section 17, Township 29, Range 22, Maplewood, Ramsey County. (PIN 17- 29- 22 -23- 0094.) The vacated alley accruing and the following, the North 20 feet of Lot 5 and the North 20 feet of lot 26, Block 8, Magoffin's North Side Addition in Section 17, Township 29, Range 22, Maplewood, Ramsey County. (PIN 17- 29- 22 -23- 0095.) The vacated alley accruing, part of Lot 22 lying North of line par. to and 292.96 feet North of said line of the NW 1/4 of Section 17„ Township 29, Range 22 and Except North 20 feet of Lot 5 and except North 20 feet of Lot 26; North '/ Lot 9 and all of Lots 6 thru 8 and all of Lots 23 thru Lot 25, Block 8, Magoffin's North Side Addition in Section 17, Township 29, Range 22, Maplewood, Ramsey County. (PIN 17- 29- 22 -23- 0067). The East ' / of Vacated alley adjacent S % of Lot 9 and adjacent lots 10 thru 15 also West %2 of vacated alley adjacent and following part of Lot 22 in South 292.96 feet of the Northwest 1/4 of Section 17, Township 29, Range 22 and all of Lots 16, thru 21, Block 8, Magoffin's North Side Addition in Section 17, Township 29, Range 22, Maplewood, Ramsey County. PIN 17- 29- 22 -23- 0060). NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described right -of- way vacation for the following reasons: 1. It is in the public interest 2. The city and the applicant have no plans to build a street in this location. 3. The adjacent properties have street access. This vacation is subject to the city keeping a drainage and utility easement over all the vacated right - of -way. The Maplewood City Council adopted this resolution on , 2001. Attachment 5 VACATION RESOLUTION (Arkwright Street right -of -way) WHEREAS, the Maplewood Community Development Director initiated the vacation of the following- described right -of -way: The Arkwt ght Street right -of -way between the south right -of -way line of Mount Vernon Avenue and the north right -of -way line of Roselawn Avenue in the Southwest Quarter of the Northwest Quarter of Section 17, Township 29, Range 22 Vest, Ramsey County, Minnesota; WHEREAS, the history of this vacation is as follows: 1. On May 7, 2001, the planning commission recommended that the city council approve the vacation. 2. On May 29, 2001, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the following abutting properties: Lots 8 thru Lot 15, Block 6, Magoffin's North Side Addition in Section 17, Township 29, Range 22, Maplewood, Ramsey County. (PIN 17- 29- 22- 23- 0058.) The vacated street accruing and the following, Lots 1 thru 7 and 24 thru 30, Block 6, and all of Block 7, Magoffin's North Side Addition in Section 17, Township 29, Range 22, Maplewood, Ramsey County. (PIN 17- 29- 22- 23- 0072.) NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described right - of -way vacation for the following reasons: 1. it is in the public interest. 2. The city and the applicant have no plans to build a street in this location. 3. The adjacent properties have street access. The Maplewood City Council adopted this resolution on , 2001. 7 Attachment 6 VACATION RESOLUTION (Alley) WHEREAS, the Maplewood Community Development Director initiated the vacation of the following - described right -of -way: The undeveloped 20- foot -wide alley between the south right -of -way line of Mount Vernon Avenue and the north right -of -way line of Roselawn Avenue in Block 7 of Magoffin's North Side Addition in the Southwest Quarter of the Northwest Quarter of Section 17, Township 29, Range 22 West, Ramsey County, Minnesota. WHEREAS, the history of this vacation is as follows: 1. On May 7, 2001, the planning commission recommended that the city council approve the vacation. 2. On May 29, 2001, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the following abutting property: The vacated street accruing and the following, Lots 1 thru 7 and 24 thru 30, Block 6, and all of Block 7, Magoffin's North Side Addition in Section 17, Township 29, Range 22, Maplewood, Ramsey County. (PIN 17- 29- 22-23- 0072.) NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described alley vacation for the following reasons: 1. It is in the public interest. 2. The city and the applicant have no plans to build an alley in this location. 3. The adjacent properties have street access. The Maplewood City Council adopted this resolution on , 2001. 8 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, MAY 7 A. Clark Street right -of -way vacation (south of Mount Vernon). Mr. Ken Roberts gave the staff report for the city. Mrs. Margaret Oscarson is asking the city council to vacate an unused street right -of -way. This vacation is for part of the Clark Street right -of -way that is south of Mount Vernon Avenue, just west of Desoto Street. City staff is also recommending that the city vacate an unused alley and the Arkwright Street right -of -way between Mount Vernon and Roselawn Avenues. Mr. Frost moved the planning commission recommend the city council: A. Adopt the resolution that vacates the unused Clark Street right -of -way between Mount Vernon and Roselawn Avenues. The city should vacate this right -of -way because: 1. It is in the public interest. 2. The city and the adjacent property owners have no plans to build a street in this location. 3. The adjacent properties have street access. This vacation is subject to the city keeping a drainage and utility easement over the right -of -way. B. Adopt the resolution that vacates the unused Arkwright Street right -of -way between Mount Vernon and Roselawn Avenues. The city should vacate this right -of -way because: 1. It is in the public interest. 2. The city and the adjacent property owners have no plans to build a street in this location. 3. The adjacent properties have street access. C. Adopt the resolution that vacates the unused alley in Block Seven of Magoffin's North Side Addition between Mount Vernon and Roselawn Avenues. The city should vacate this alley because. 1. It is in the public interest. 2. The city and the adjacent property owners have no plans to build an alley in this location. 3. The adjacent properties have street and alley Mr. Rossbach seconded.. Ayes -All Motion carries. This proposal goes before the city Council on May 29. AGENDA ITEM NO,,,,, 2 MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Conditional Use Permit PROJECT: Little School of Montessori LOCATION :: Cross Lutheran Church (1945 Prosperity Road) DATE; May 8, 2,001 INTRODUCTION Action by Coundd* 'A Modifled jea Ms. Noemi Palmer, the Director of the Little School of Montessori, is asking the city for a conditional use permit (CUP). She wants this approval to operate a preschool and child care center in Cross Lutheran Church at 1945 Prosperity Road. (See the maps on pages four and five and the applicant's statement on page six.) Since the church existed before the city adopted the code, the church does not need a CUP. Any expansion of the church would need a CUP. The code, however, requires a CUP for a preschool and day care center in any residential zoning district. DISCUSSION The proposed preschool and child care center should not cause any negative effect for the neighbors. In fact, the church had in previous years run an elementary school (grades K through 8) from this location. The church and Montessori. school will need to work with the fire marshal on the installation of new alarm systems in the building. COMMISSION ACTION On May 7, 2001, the planning commission recommended approval of the conditional use permit. RECOMMENDATION Adopt the resolution on pages seven and eight. This resolution approves a conditional use permit for a preschool and child care facility in Cross Lutheran Church at 1945 Prosperity Road. This permit is based on the standards required by the city code and shall be subject to the following conditions: 1. The city council may approve major changes to the site, after a public hearing. The Director of Community Development may approve minor changes to the site. 2. The church and the Montessori school shall install smoke and alarm systems as required by the fire marshal. 3. The city council shall not review this permit again unless there is a problem or if the owner or operator proposes a major change. CITIZEN COMMENTS I surveyed the 44 surrounding property owners within 350 feet of this property for their comment about this proposal. Of the five replies, one had no comment and four were in favor or expressed miscellaneous comments. In Favor /Miscellaneous Comments 1. Good use of church property - no problem. (Drohman -1961 Hazelwood) 2. Twenty -five plus years ago, 100 students attended Cross Lutheran School. Never a problem The school- church and AA have been very. good neighbors. We prefer the happy children to the sharp rap of an aluminum bat homing a ball and the dust and dirt of Wakefield ball park. Svendsen - 1597 Frost Avenue) 3. Don't think it will make much difference in traffic. The Little School of Montessori is a good school. Being a church, they have a parking lot so they won't be turning around in a driveway like day care in a private home. (Kowalczyk -1900 Dieter Street) 4. As a trustee of Cross, it is my job to be a good steward of our facilities and I feel this is good use of an otherwise empty facility. This use will add much less traffic to the local area than the current usage caused by the local traffic and the AA house. (Cross Lutheran Church - 1945 Prosperity load) 2 REFERENCE INFORMATION SITE DESCRIPTION Site size: 2.18 acres Existing land use: Cross Lutheran Church SURROUNDING LAND USES North: Single dwellings East: Single dwellings South: Wakefield Park across Frost Avenue West: Single dwellings PLANNING Lana Use Plan designation: C (church) Zoning: F (farm residential) Ordinance Requirements Section 36- 437(3) requires a CUP for churches and for state licensed day care facilities . in any zoning district. Criteria for Conditional Use Permit Approval Section 36- 442(a) states that the city council may approve a CUP, based on nine standards. Refer to the findings in the resolution on pages seven and eight. Application Date The city received this application on April 10, 2001. As such, city council action is required by June 9, 2001 to comply with the state 60-day rule. kr /Sec15 /1945pros. mem Attachments: 1. Location Map 2. Property Line /Zoning Map I Applicant's Statement 4. Conditional Use Permit Resolution 3 Attachment 1 KOHL. MAN AVE. - - z --- w KOHLMAN1jf608ey H U 0 AVE. , Lake ) Par* ROAD C ca 20 ,23C t top (n Els• : 3 rrailer Q J 0 a Cou2 Hl Z a Cl tz OR r• z EHILL RD. 5 AVE. s ? DEMONT AVE. m O g BROOK AVE. E. W a r fir AVE. AVE. JQ' GERVAIS AVE.. G GRANDVIEW AVE. CT. VIKING 3fi SHERREN AVE. l'' Kn Head Lake AVE. wv z COPE AVE. 3 a AVE. COPE SL q AVE. ,..._. LARK c AVE. RD `6r }- ' zCO. . u o t!1 to L ARE o LAURIE RD. w J o 4 LAURIE RD. LELAND RD. ° Cr SAND HUNT z n w v ui a JUN TION a AVE. Ca. RD. < B c= 25 ors TPA BvE 4 BURItE + z .....,.AV. AVE. J1 LBURKEZ AVE. t 0 0 ~ T • ELDR IDGE AVE John Gler 65 Conwnunilyo0w w pvE BELMON7 LN. o °° Ra SKILL Ilk qV E. ° GAT4Y SCILLAIAN AVE. w HARRIS AVE. SH Ay E. EWOOD AVE. N cc o RYA R c s Q R N Ali. QQ- AVE. S. NURSSG HO ANDpltogyp' FAIR GROUNDS 3) P.% k t2 Q: F_ AVE. I 5 H1 GOODRICH 28 ALDRICH GOLFFENT4NAVE. q r w • z N UMM R AV E. v S AVE. COURSEQ4 3 w ° — ARENA Q FRISSIE AVE. j 3 oe +e VIC > ' pacrich ozw RIP - • w a , - "" RIPLEY AVE. PH IA 0 , Loke o m t KINGSTON AVE. 0.Z v PHI A VE • z w t Y QRre AVE. i , tr. - _?A PRICE 29 wF-- , a) 0 3 z Fl ac Sr. PAUL LOCATION MAP 4 4 N Attachment 2 cn Cpl to (9) TT 12 6p z 1974 1970 2* w 24 - s i. — -1950 23(51 s w Z2 t (, t5 . 1948 i 01) 20 If 2 0 I JA ' 444I24do00 400 23 s o • 2 I 22 Ned o lAi 21 400 (4Z) R s o a J o 7 4 .A o, 3 63 7 ) k- 8 X54) ' 5 ° 17 I4 ` C-- iii o8ti ' s 3541 o 0 9998 ( 6-9) 13 9 Its .I 44 ) a 33) 5 1980 t2 j _ -Q ep 2oS. 1 2 as .&&- I 1977 2a 1978 J3og -- • 1ls. - L_ aQ: Q44, i4 1967 o M (4 6.to. o =',' c 2a -- 4Z . 2 S . % 1970 7 \ 1965 0 9 a `3 IC 1962 ° a - S° o T 8 c' Wit° 1961 =a (1962 810 a 1955 81830` Ito• R .p pg 0i' 76 ,,• %A 1 951 3 3 r 1910 c °I 1915m 1956 0 '1955 r 1954 1 tot os m i WAKEFIELD PARK cp7 _ 20 2g z 1947 N g 1946 a V A C. #T' E O ( _ 14 -47 2495 19AA a 3 1941 s20 CHURCH 1945 o 0 2-7) (?L) 5 s$ too 1. C* Z .1 . j t 3O o' 1 3 1 a. E--7 r 0 . tT0 •r N SITE 1930 8 M N I 1,I I (0 a°one S 100 494 100 30 X00 6o s f" Cr W 3a r u M PROPERTY LINE /ZONING MAP 5 4 N 81830` Ito• R .p pg 33 33 fo_ 3 3 r 1910 c °I 1915m go c WAKEFIELD PARK 179.9 1 ?4.o •-- 1898 1899..2 V A C. #T' E O ( _ 14 -47 2495 DOG :549Gi0 co O 01890 tT0 •r N p0 PROPERTY LINE /ZONING MAP 5 4 N C 1 as 5 . w t l E . n1 C- N LA rZ tj Little School of Montessori Attachment 3 1945 Prosperity Rd. MOM, MN..551O9 A written statement from Little School of Montessori Little School of Montessori is a non - profit preschool and child care center licensed by the state of Minnesota and the city of St. Paul. We offer a year -round program . Little School is licensed. to accommodate 20 children. Little School began in 1972 as a member school of the North Suburban Montessori Association. In 1978 Little School became independent and. reorganized as Little School of Montessori Inc. During this time it was parent operated.. From 1972 to 1978 the school rented.. space at the Gladstone Community Center from the North Saint Paul /Maplewood School district. Reason for leaving Gladstone was because the City of Mplwd N6:,e_,bFh . the space for expansion and renovation to upgrade their program. From 1979 untilM_A.R.0 -#29, 2001 Little School rented space from Our Redeemer Church, in St. Paul. Reason for leaving Our Redeemer Church was because they chose to adopt their own church orogram. Little School. had--% been 'in the Mplwd community since 19 7 2 except for the 6 years at Our Redeemer Church-Little School alwayswantedtoreturntotheCityofMplwd. Little School of Montessori will be occupying an existing space in Cross Lutheran Church with no structural changes to the building. The school will simply be making use of the spacetotal square feet 1,277.00 that the Sunday school uses. This will be making better use of the existing space during the week. Hours of operation 7:00 a.m. thru 5:30p.m. Monday thru Friday. Little School ha%S'. 3 employees and 20 children enrolled with various schedules Because of this there will be minimal impact on traffic in the area. Our small school population will also cause very little change to the enviroment of the area. The positive cont- ibuti.on of having Little School of Montessori at Cross Lutheran Church at 1945 Prosperity Road is to provide a safe learning environment for children in the community. We provide both working parents and stay at home parents who want an enriched learning environment for their children. Thank you to the City of Maplewood for considering this application. C61 Attachment 4 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Ms. Noemi Palmer applied for a conditional use permit to operate a preschool and child care center in Cross Lutheran Church. WHEREAS, this permit applies to property located at 1945 Prosperity Road. The legal description is. The South 433 feet of part of the NE 1/4 except North 117 Feet of the West 188 .feet and except North' 125 feet of that part East- of West 188 feet, .subject to Frost and Hazelwood Avenues and Prosperity Road and Westerly of centerline of said road in Section 15, Township 29, Range 22 PID # 15- 29 -22 -13 -0049) WHEREAS, the history of this conditional use permit is as follows: 1. On May 7 2001, the planning commission recommended that the city council approve this permit. 2. On May 29, 2001, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit based on the building and site plans. The city council approves this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise„ glare, smoke,,, dust, odor, fumes, water or air pollution, drainage, vaster runoff, vihration9 general unsightliness. electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local sheets and would not create traffic congeson or unsafe acs on exxng or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. h 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. The city council may approve major changes to the site, after a public hearing. The Director of Community Development may approve minor changes to the site. 2. The church and the Montessod school shall Install smoke, and alarm systems as required by the fire marshal. I The city council shall not review this permit again unless there is a problem or if the owner or operator proposes a major change. The Maplewood City Council adopted this resolution on May , 2001. D MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, MAY 7 2001 B. Little School of Montessori Conditional Use Permit (1945 Prosperity Road). Mr. Ken Roberts gave the staff report for the city. Ms. Noemi Palmer, is requesting a conditional use permit for the Little School of Montessori. They would like to open a preschool /childcare facility in Cross Lutheran Church at 1945 Prosperity Road. In review with neighbors and staff there was no opposition to the preschool. The school is in the process of getting state licensed. Staff is recommending approval subject to the noted conditions. Ms. Noemi Palmer, the Director the. Little school of Montessori, was present to answer questions. Ms Palmer informed the commission that the church is working with the state and, city fire marshal in rewiring the whale church for smoke detectors. Mr. Frost moved the planning commission recommend the city council adopt the resolution that approves a conditional use permit for a preschool and child care facility in Cross Lutheran Church at 1945 Prosperity Road. This permit is based on the standards required by the city code and shall be subject to the following conditions: 1. The city council may approve major changes to the site, after a public hearing. The Director of Community Development may approve minor changes to the site. 2. The church and the Montessori school shall install smoke and alarm systems as required by the fire marshal. 3. The city council shall not review this permit again unless there is a problem or if the owner or operator proposes a major change. Mr. Pearson seconded. Ayes-All Moon carries. This proposal will go before the city council on May 29, 2001. AGENDA ITEM_ d I AGENDA REPORT TO: City Manager FROM: City Engineer SUBJECT: DATE: Action by Council Date In- --2 RIM, J Assessment Objections, Public Improvement 00 -05, Gladstone Neighborhood Streets May 21, 2001 The city has received a total of seven (7) assessment objections or appeal for changes. Three of the seven are for Senior Citizen deferments and can be granted upon receipt by the city clerk of appropriate qualification. The necessary application forms have been sent by the city clerk to the requesting property owners for completion and return for validation. REQUEST FOR SENIOR CITIZEN DEFERMENT. PIN 16- 29 -22 -41 -0033 Gloria J. Enright 1211 Ripley Ave. E. PIN 16- 29 -22 -42 -0069 Roxie T. Smith 1829 Frank St. N. PIN 16- 29 -22 -42 -0072 Roxie T. Smith 1829 Frank St. N. RECOMMENDATION Pursuant Minn. Statute 429 and all of its related subdivisions, it is recommended that the City Council grant deferment to the requesting property owners subject to the receipt of appropriate documentation required for processing the above deferment requests. REQUEST FOR ASSESSMENT REDUCTION PIN 16- 29 -22 -41 -0016 Charlotte W. Schnaith 1220 Frisbie Ave. E. , The property owner requests the city council reduce the two (2) unit assessment classification of her parcel down to one (1) unit only. The parcel is recognized as being large enough for subdivision into two parcels and was thus eligible for a double assessment by city staff. Discussion and negotiation with the property owner has created an agreement whereby the city's street and utility interest is protected for a sufficient length of time and parcel subdivision is voluntarily restricted with pending penalty clause satisfactory to the property owner. REMOMMENDATIDN It is recommend that the city council grant the reduction from two (2) units down to one (1) unit, each subject to the conditions established in the supporting enclosure document. REQUEST FOR CANCELLATION OF ASSESSM PIN 16- 29 -22 -44 -0019 Greg & Jean Votel 1730 Atlantic St. N. The property owner has requested the city cancel the assessment against the fore referenced parcel which abuts their homes parcel site. There is presently no paved street (Chambers Street) adjacent to this unimproved lot and no direct access to existing storm sewer system. The parcel has been generally leveled and graded by the property owner but is still slightly lower than the surrounding properties and thus retains its own drainage runoff. RECOMMENDATION Staff recommends the city council grant the cancellation of this parcel assessment. REQUEST FOR CANCELLATION OF STORM SEWER ASSESSMENT PIN 16- 29 -22 -44 -0078 Harold & Virginia Olson 1717 Duluth St. N. This property owner believes that they have paid a previous storm sewer levy and should therefor not have to pay for storm drainage a second time. ZiECOMMENDATlON An examination of all available city records and assessment documentation do not show the owners recollection to be correct. The city has no records of any storm sewer assessment against this parcel as part of past Duluth Street improvements. Subject to submission of written documentation by the owner validating their claim of a previous storm sewer assessment, staff recommends the city council deny this cancellation request. REQUEST FOR REVISION OF ASSESSMENT PIN 16- 29 -22 -44 -0082 Robert Ryan 1173 Larpenteur Ave. E. The property owner requests a revision of the proposed property assessment. The reason stated being he believes the "garden issue" is outrageous. RECOMMENDATION Staff recommends this assessment be left unchanged and approved as originally ro osed.PP proposed. RCA dip Attachment(s) Assessment Hearing appeal form - Senior Citizen Deferment Letter of conditional agreement for assessment reduction Assessment Hearing appeal form & Letter of appeal Letter of appeal Assessment Hearing appeal form PIN 16-29-22-41-0033 PIN 16- 29 -22 -42 -0069 PIN 16- 29 -22 -42 -0072 PIN 16- 29 -22 -41 -0016 PIN 16- 29 -22 -44 -0019 PIN 16- 29 -22 -44 -0078 PIN 16- 29 -22 -44 -0019 ASSESSMENT HEARING APPEAL FORM GLADSTONE NEIGHBORHOOD STREETS PROJECT 00 -05 Address of assessed parcel AP Property identification number: f IF o?f - L - - 33 ` 12 digit .number) Do you wish to address the city council tonight? Yes No Please complete this form if you intend- to appeal to the cit 'pp ty councri to defer, revise or cancel your assessment. This form. must be completed and fl 'p led with the city clerknolaterthanthecloseofthecitycouncilassessmenthearingangonMay14, 2001.Your request will become part of the ublic hearing record. •p g I request that the city councconsider (check one): a. Senior 'citizen deferment (over 65 years of age) b. Disability hardship deferment (where retired by virtue of a permanent and total disability) C. 1:1 Cancellation of assessment d. El Revision of assessment Reason for the request: A467 P nt Name V 71 i ture Date D-7dofPropeCodeTelephone I WP a S Zip ASSESSMENT HEARING APPEAL FORM GLADSTONE NEIGHBORHOOD STREETS PROJECT 00 -05 Address of assessed parcel 9, A, c7 74Z4AW Property identification number: A-7- digit number) Do you wish to address the city council tonight? Yes No Please complete this form if you intend to appeal to the city council to defer, revise or cancel your assessment. This form must be completed and filed with the city clerk no later than the close of the city council assessment hearing on May 14, 2001. Your request will become part of the public hearing record. I request that the city council consider (check one): a. 0 Senior citizen deferment (over 65 years of age). b. Disability hardship deferment (where retired by virtue of a permanent and total disability) C. 1:1 Cancellation of assessment d. Revision of assessment Reason for the request: Ir Print ame Signat e Date Address of 0roperty Owner Code Telephone gr City State Zip ASSESSMENT HEARING APPEAL FORM GLADSTONE NEIGHBORHOOD STREETS PRrIJFrT nn_ns Address of assessed parcel x Y Property identification number: 1 AAr 12 digit number) Do you wish to address the city council tonight? [' Yes No Please complete this form if you intend to appeal to the city council to defer, revise or cancel your assessment. This form must be completed and filed with the city clerk no later than the close of the city council assessment hearing on May 14, 2001.Your request will become part of the public hearing record. I request that the city councilconsider (check one): a. Senior citizen deferment (over 65 years of age) b. Disability hardship deferment (where retired by virtue of a permanent and total disability) C. Cancellation of assessment d. 11 Revision of assessment Reason for the request: t . 5 /iA r ,{ v / r v., o Print Name T Signafurer Date Tddress property Owner Code Telephone City Sta e Zip May 11, 2001 Mayor and City Council City of Maplewood 1830 E. County Road B Maplewood, MN 55109 RE: Gladstone West Street Improvements —City Project 00 -05 It Assessment Objection for Property at lo? =2 0 1;i5`1,5131 9 - A Ile, r PIN # • 2 Honorable Mayor and City Council Members: I am the legal owner of the above - described property. The project for my street proposes to assess my property for 2 units of improvement. While my property may be large enough to be subdivided into 2 lots in the future, due to my husband having recently passed away, the location of the existing home, and other specific property issues, I do not foresee this property ever being subdivided. With this letter, I hereby object to the proposed assessment. I request a reduction in the assessment amount from 2 units to 1 unit. I have met with the City Engineer, Chuck Ahl and jointly, we developed the following conditions: I hereby agree that the City of Maplewood can restrict my property from making a cut into the street for sewer access until 5 years past the completion of the project. I understand that this will effectively preclude any property subdivision due to the need for sewer connections until September 2006. I hereby agree that should the property subdivide, that the City of Maplewood could collect, as a connection charge, an amount equal to 1 unit of assessment, plus 6.3% simple interest from the date of assessment adoption. This amount shall become due and payable at the time of subdivision. This condition shall remain in effect until September. 30, 2016, which is 15 years from the completion of the project. In consideration of agreeing to the above, the City of Maplewood shall reduce my assessment from 2 units to 1 unit and I agree not to contest the 1 assessment unit to my property. Thank you for your consideration of my request. Sincerely, 74 13 GREG &JEAN VOTEL APR 2 8 2001 1730 ATLANTIC ST MAPLEWOOD, MN 55109 651- 771 -3229 CI y OF MAPLEWOOD PT OF PUBLIC WORKS 1830 COUNTY RD B EAST MAPLEWOOD, MN 55109 UNCIL MEMBERS WE ARE WRITING IN REGUARDS TO OUR ASSESSMENT NOTICE FOR 162922440019 WHICH IS OUR BACK LOT. WE PURCHASED THE BACK LOT WHEN IT WAS JUST A DUMPING GROUND THERE WERE TIRES GARBAGE ETC THRU OUT THE WHOLE BACK. WE HAVE TURNED THAT LOT AROUND TO AN ALMOST PARK LIKE SETTING WE'VE PLANTED TREES FLOWERS GRASS AND BUSHES. NEXT TO OUR LOT IS AN OPEN FIELD WE HAVE BEEN HELPING THE CHURCH THAT OWNS IT BY TAKING CARE OF IT, WITH THEM. - IN THE FUTURE WE ARE LOOKING TO PURCHASING THE LOT AJASENT TO OUR HOME AND BACK LOT. WE HAVE A PROBLEM WITH THE ABOVE ASSESSMENT DUE TO THE FOLLOWING FACTS L THE BACK LOT HAS NO ACCESS TO ANY STREET THEREFORE IT CAN'T BE BUILT UPON. 2. THE BACK LOT IS FORMED TO HAVE ANY ACCESS WATER TO RUN INTO THE FIELD NEXTI`© f 1. 3. THERE IS NO SEWER SYSTEM FOR THE F THE WATER PUDDLES AND DRIES UP IN THE FIELD WE REALLY DON'T UNDERSTAND HOW OR WHY YOU ARE ASSESSING THAT PARTICULAR LOT DUE TO THE FOLLOWING FACTS. WE SUGGUST THAT YOU REMOVE THE CHARGES TO THE ABOVE LOT DUE TO THESE FACTS. WE WILL FIGHT THIS PARTICULAR ASSESSMENT DUE TO THE UNFAIRNESS OF IT. ISINCERELY Aftoe- G G &JEAN VOTEL May 11, 2001 Mayor and City Council City of Maplewood 1830 E. County Road B Maplewood, MN 55109 RE: Gladstone West Street Improvements —City Project 00 -05 Assessment Objection for Property at 1717 Duluth Street PIN #: 162922440078 Honorable Mayor and City Council Members: We are the legal owners of the above - described property. The City of Maplewood is proposing to assess our property for the street and storm sewer improvements as part of this project. With this letter, we hereby object to the proposed assessment. We request a reduction in the assessment amount from the proposed $3,300.00 to only the street assessment amount of $2,685.00. We have met with the City Engineer, Chuck Ahl and jointly, we discussed the following issues: The City of Maplewood previously assessed our property for storm sewer in 1964 when we constructed the home. We were told that this was aone -time only assessment. City records should be reviewed to indicate this payment. In consideration of agreeing to the above, the City of Maplewood shall reduce my assessment from $3,300.00 to $2,685.00 and we agree not to contest the 1 assessment unit for street improvements to our property. Thank you for your consideration of my request. Sincerely, Harold Olson 1717 Duluth Street Virginia Olson 1717 Duluth Street MAY 14 2001 ASSESSMENT HEARING APPEAL FORM GLADSTONE NEIGHBORHOOD STREETS PROJECT 00 -05 Address of assessed parcel i ' AT' U c;r-** jA I Property identification number: 12 digit number) Do you wish to address the city council tonight? 1 No Please complete this form if you intend to appeal to the city council to defer, revise or cancel your assessment. This form must be completed and filed with the city clerk no later than the close of the city council assessment hearing on May 14, 2001. Your request will become part of the public hearing record. 1 request that the city council consider (check one): a. 1:1 Senior citizen deferment (over 65 years of age) b. Disability hardship deferment (where retired by virtue of a permanent and total disability) C. Cancellation of assessment d. Revision of assessment Reason for the request: If lv Print Na It Date J. fAj 6C Address of Property Owner Code Telephone I lid, i C state Zip AGENDA ITEM J z- Actiot by Council ndo Mvded Rej FROM: Director of Public Works /City Engineer DATE: May 21, 2001 SUBJECT: Authorize Expenditure and Approve Consultant Selection for Beaver Lake Townhomes Environmental Assessment Worksheet (EAW), City Project No. 01 -10 Introduction The proposed Beaver Lake Townhome project was considered for approval as part of the May 14, 2001, .council meeting. The city council, after receiving a petition from the interested neighborhood, considered the preparation of an Environmental Assessment Worksheet (EAW). Council approval is required to authorize a consultant to prepare the EAW. Background The city council authorized the preparation of an Environmental Assessment Worksheet EAW) at the May 14 city council meeting due to the council concern that inadequate information regarding site - generated traffic, impact on site wetlands, and impact of site - generated storm water runoff was included in the project proposal. The city council's motion indicated that the potential for significant environmental impact exists, which met the threshold for the preparation of the EAW. City staff provided a quick estimate at the meeting that an EAW might cost approximately $5,000. Staff has reviewed the requirements for preparation of an EAW with area consultants and discovered that the cost of a properly prepared EAW for this project could approach 15,000. Proposals were received from three firms for the preparation of the sewer portion of the city project within the area. BRW Engineers of Minneapolis provided the lowest cost and most comprehensive proposal to conduct the sewer study. The sewer information should be included in the EAW, and thus BRW Engineers are the most likely firm to prepare the EAW at the best cost for the city. BRW Engineers have prepared over 25 EAW documents for area communities. BRW has not worked for either the landowner or the developer in any capacity. ty - Beaver Lake Townhomes EAW 2 May 22, 2001 Representatives from the neighborhood submitted a list of twelve environmental firms to be considered for preparation of the EAW. Staff is reviewing the firms and will report on any changes in recommendation at the council meeting. The cost of the EAW should be a requirement for the developer to reimburse the city. Staff is working with the'developer on the conditions for reimbursement, but has not reached an agreement at this time. If the developer abandons the project, the cost of the EAW would be borne by the city. We recommend that a transfer from the contingency fund be approved and direct staff to continue negotiating with the developer for reimbursement of the EAW preparation costs. Recommendation It is recommended that BRW /URS Engineers prepare the EAW for the Beaver Lake Townhome Project. The preparation cost of the EAW should be authorized up to 15,000 from the contingency fund. Staff should be directed to continue to negotiate with the developer for reimbursement of the reasonable costs of the EAW preparation. RCA jw AGENDA REPORT Item # IWCmncii to: Richard Fursman, City Manager Datefrom: Colleen allahJCallahan, Community, n ervlces Coordinator subject: Charitable Gambling Requ 2 ModiW, date: yMa 22 2001 Rej= INTRODUCTION In December 1998 the City Council approved a revised process and policies for reviewing and approving Charitable Gambling Requests. The new guidelines were established to coincide with the budget process. All requests must be submitted by April 15 of each year for the following years allocations. Each request is evaluated based on its overall city wide benefit. Funds are generally distributed for projects, equipment or activities that are based in the community and which primarily benefit City residents. Receiving funds one year does not automatically guarantee continued funding in subsequent years. Projects which involve the purchase of equipment, supplies or specific items will be looked upon more favorably than requests for salaries or general operating costs. All funds are required to be expended for the requested project within one year of the date of receipt of the funds from the City. The City of Maplewood grants funds from lawful gambling profits, for lawful purpose to support City - related. activities / events. "Lawful purposes " as outlined by the State Gambling Board are: 1) lawful purposes outlined by statute; which are; a) 501(c)(3) organizations & 501(c)(4) festival organizations; b) relieving the effects of poverty, homelessness, physical or mental disability; c) treatment of: delayed post- traumatic stress syndrome or compulsive gambling; d) public or private nonprofit education institution registered & accredited by the State; e) a scholarship fund; f) recognition of humanitarian or military service; g) activities and facilities benefiting youth under age 21; h) expenditures for police, fire and other emergency or public safety - related services, equipment and training; i) nonprofit organization which is a church or a body of communicants; j) wildlife management project that benefits the public -at- large, provided that the Department of Natural Resources approves; k) costs related to grooming and maintaining snowmobile trails that are grant -in -aid trails, or other trails open to public use provided that the commissioner of natural resources has approved; l) conducting nutritional programs, food shelves, and congregate dining programs primarily for persons who are age 62 or older or disabled; m) community arts organizations, or expenditures to fund arts programs in the community. All requests must meet one or more of the "lawful purposes" outlined above to be considered. The first priority in the granting of funds will then be given to City of Maplewood Organizations; and the second priority or consideration will be given to funding requests from other organizations which are used for City- related purposes. Annual Charitable Gambling Review /Allocation for 2002 Page 2 The following is a listing of the organizations and groups who have submitted requests for charitable contributions: Total Amount Requested Total Amount Available Remainder 2001 24 18,500.00 10,000.00 Fireworks 7,000.00 1,250.00 7,000.00 Fireworks 500.00 bake sale match 0 450.00 4,000.00 2,000.00 86,340.00 $75,000.00 4300.00 $77,955.00 42,540.00) $ 29955.00 Following is a summary of possible consequences for each of the requests if they are not funded: Maplewood Parks and Recreation: Puppet Playhouse /Mid Summer Night Celebrations: cancel the programs, attempt to budget elsewhere for the programs, or re- design the programs to minimize financial impact. Maplewood Community Center: Groups that are unable to pay the regular fees will be denied if funds are not set aside from charitable gambling. These groups are required to comply with all state regulations for consideration for charitable gambling support. Generally, funds run out by the end of October, groups are then denied financial support. The major users of monies for this fund are city sponsored events; (i.e; police, fire, city council sponsored night meetings). Police Department - Explorers: attempt to budget elsewhere for the funds, limit number of conferences to attend, limit number of explorers that participate, request youth to cover cost, or do not participate. National Night Out — Maplewood Style: attempt to budget elsewhere for the event, re- design program to minimize financial impact and return to encouraging neighborhood get togethers, or cancel the event. Ramsey County Fair Impact: attempt to find other funding sources, cancel activities or fireworks. 2002 1.Non Profit / 501(c)(3) Room Rentals at the MCC 25,000.00 2.Mid Summer Night Celebrations (23)18 3.Community Puppet Playhouse 10 4.National Night Out Community Celebration 7 5. 'Maplewood Law Enforcement Explorers 12 6.Ramsey County Fair Community Activities 7 7.Moms Club of Maplewood -North 500.00 8.Maplewood Area Historical Society 4 9.Red Cross Blood Drive and Bone Marrow Program $ 2,500.00 10.Senior Recover Program 0 11.Dispute Resolution 0 Total Amount Requested Total Amount Available Remainder 2001 24 18,500.00 10,000.00 Fireworks 7,000.00 1,250.00 7,000.00 Fireworks 500.00 bake sale match 0 450.00 4,000.00 2,000.00 86,340.00 $75,000.00 4300.00 $77,955.00 42,540.00) $ 29955.00 Following is a summary of possible consequences for each of the requests if they are not funded: Maplewood Parks and Recreation: Puppet Playhouse /Mid Summer Night Celebrations: cancel the programs, attempt to budget elsewhere for the programs, or re- design the programs to minimize financial impact. Maplewood Community Center: Groups that are unable to pay the regular fees will be denied if funds are not set aside from charitable gambling. These groups are required to comply with all state regulations for consideration for charitable gambling support. Generally, funds run out by the end of October, groups are then denied financial support. The major users of monies for this fund are city sponsored events; (i.e; police, fire, city council sponsored night meetings). Police Department - Explorers: attempt to budget elsewhere for the funds, limit number of conferences to attend, limit number of explorers that participate, request youth to cover cost, or do not participate. National Night Out — Maplewood Style: attempt to budget elsewhere for the event, re- design program to minimize financial impact and return to encouraging neighborhood get togethers, or cancel the event. Ramsey County Fair Impact: attempt to find other funding sources, cancel activities or fireworks. Annual Charitable Gambling Review /Allocation for 2002 Page 3 Maplewood Historical Society: The gate is requested as a security measure when the facility is not open to the public to help prevent vandalism. A goal of the historical society is to make historical data / files, relevant to Maplewood, available to the public. Not receiving the funds would significantly delay or prohibit the process in making these resource records organized, accessible and secure. MOMS Club: This year (2001) is the first year Maplewood approved matching the funds the MOM's Club raises at their bake sale. The bake sale is held during National Night Out. They use the funds to do service projects in the community. Not receiving matching funds would limit their potential impact. Red Cross: See comments attached. RECOMMENDATION All of the requests meet the basic requirements established by the City Council. Each of them benefit ' the city and comply with "lawful purpose" in varying degrees. There are not enough funds to support each of the requests. Determine which of the requests will be funded and to what degree. Applications have been attached for council review. City of Maplewood Request to Spend Charitable Gambling Funds Information Name of organization requesting funds Phone Number City of Maplewood Parks and Recreation Department (651) 779-3552 Address City State Zip 2100 White Bear Avenue, Maplewood, MN 55109 Check Type of Organization Making Request: X City a County o School District No. o Non -Profit O Other (specify) Print - Organization Contact Person Position Pauline Staples Recreation Program Manager Lawful Purpose Request The above -named organization requests lawful gambling profits for the following purpose: Explain expenditure - attach additional sheets if necessa Amount Requested $25,000.00 This allocated money would be used to make payments for the Maplewood Community Center banquet room rentals. Each request is individually received to determine if the request meets the eligible guidelines that are listed on the attached sheet with appropriate codes A 1 to A 15. Justification Outline how project meets guidelines established by City Council on Awards from Fund. We assist in providing "free "' space for 501 -0 groups, wildlife management organizations, fire and police training, homeless program and educational seminars. The majority of the groups are Maplewood based events. By Completing and signing this form, the organization confirms that the requested funds will be spent for a lawful purpose. This request expires one year from the date below. Si ure ` Title Date 9 Recreation Program Manager 4 -11 -2001 Print Name boa Pauline Staples please attach proof of 501 c3 status) revised 12/98 - chargam.frm F7 00op— MAPLEWOOD PARKS & REC. DEPT. Conference Center Room Rates Performing Arts Theater Rates Hourly Rates Room A or B Room C or D Full Banquet Room Theater Public Rates 42 /hour 72 /hour 210 /hour 420 /hour (1 -3 hrs) MCC Member Rates 38 /hour 65 /hour 189 /hour 378 /hour (1 -3 hrs) Weekdav Rates for a block time of 3 to 5 hours: (On/v Mondav throucih Frida Room A or B $ 30 /hour $ 27 /hour Room C or D $ 60 /hour $ 54 /hour Full- Banquet Room $570/ (3 -5 hrs) $513/ (3 -5 hrs) Additional Hours $108 /hour $ 98 /hour Theater $600/ (3 -5 hrs) $540/ (3 -5 hrs) Weekend Rates for block time: (Oniv Saturdav and Sunda Full Banquet Room $600 $540 10:30 am to 12:30 am Full Catered Events) Full Banquet Room $1020 $850 Non Catered Events) Theater $ 600/ (3 -5 hrs) $540/(3 -5 hrs) Theater Tech Required $ 18 /hour $ 18 /hour Other Charges: Overhead Projector TV & VCR Portable Microphone System Clavinova Piano 10 /day 15 /day 25 /day 25 /day 25 /day (tuning additional $60) O AAAPLEWC>C>D PARKS Sc REC_ DEPT_ Conference Center Room Rates Performing Arts Theater Rates NON - PROFIT RATES ONLY Houriv Rates Room A or B ROOM CorD Full Banquet Room Theater Non - Profit Rates 38 /hour S65 /hour . S189 /hour S378 /hour (13 hrs) Weekday Rates for a block time of 3 to 5 hours: (only Monday through Friday) ROOM AorB ROOM C or D Full Banquet Room Theater S27 /hour 54 /hour S513 (3 -5 hours) S540 (3 -5 hours) Weekend Rates for block time: (Oniv Saturdav and Sundav) Full Banquet Room $540 10:30 am to 12:30 am ` Full Catered Events) Full Banquet Room $850 10:30 am to 12:30 am Non Catered Events) Theater $540 (3 -5 hours) , Theater Tech Required $18 /hour Other Charges: Overhead Projector TV and VCR Portable Microphone System Clavi n ova Piano 10 /day S15 /day 25/day S25 /day S25 /day Tuning additional S60) Facility Caterer for all food and beverage requests is Suzanne's Cuisine. No outside food is allowed into the facility. To contact Suzanne's Cuisine call 651 - 426 -8999. City of Maplewood Request to Spend Charitable Gambling Funds Information Name of organization requesting funds Phone Number Maplewood Parks and Recreation ( 651) 770 -4572 Address City State Zip 1830 E. County Road B Maplewood MN 55109 Check Type of Organization Making Request: Xcity County School District No. Non - Profit please attach proof of 5016 status) Other (specify) n - urganization ontact Ferson Position Doug Taubman Lawful Purpose Request The above -named organization requests lawful gambling profits for the following purpose: Explain expenditure - attach additional sheets if necessary. Amount Requested $18,000 These funds will be used to offset the expenses of providing 23 Mid Summer Night Celebrations. Each year approximately 1400 adults and children participate in these events which are held at 23 neighborhood arks. Activities include music, face painting, games and relays, and an opportunity for neighbors to become _ acquainted at their neighborhood park. In addition, other city departments use these events to g ive residents an op2ortunity to meet with city staff and to find out what is going on in their neighborhood in areas such as neighborhood development, public works projects and public safety. Representatives from both the Police and Fire Departments are at each of the 23 celebrations giving demonstrations and providing safety information. Justification Outline how project meets guidelines established by City Council on Awards from Fund. City wide celebrations held in neighborhood parks benefiting youth and families. Public Safety as well as Rrecreation involvement. I 1 By Completing and signing this form, the organization confirms that the requested funds will be spent for a lawful purpose. This request expires one year from the date below. Signature Title Date Recreation Program Coordinator April 12, 2001 Print Name Doug Taubman revised 12/98 - chargam.frm City of Maplewood Request to Spend. Charitable Gambling Funds Information Name of organization requesting funds Phone Number Maplewood Parks and Recreation ( 651) 770 -4572 Address City State Zip 1830 E. County Road B Maplewood MN 55109 Check Type of Organization Making Request: City County School District No. Non - Profit Other (specify) please attach proof of 501 c3 status) Print - Organization Contact Person Position Doug Taubman Lawful Purpose Request The above -named organization requests lawful gambling profits for the following purpose: Explain expenditure - attach additional sheets if necessary. Amount Requested $10,000 These funds will be used to subsidize the Maplewood Community Puppet Playhouse. Each summer the Puppet Playhouse has thirty two performances each week for ten weeks; performing before a total summer audience of more than four thousand children. In addition to their daily performances, the Puppet Playhouse performs at Maplewood's July 4th and National Night Out celebrations. I I Justfication — Outline how project meets guidelines established by City Council on Awards from Fund. The Community Puppet Playhouse is a free activity providing children with a performing arts experience. The primary beneficiaries of this program are children ages two to fourteen, although some older children and adults do watch and enjoy the performances. By Completing and signing this form, the organization confirms that the requested funds will be spent for a lawful purpose. This request expires one year from the date below. Signature Title Date o, Recreation Program Coordinator April 12, 2001 Print Name Doug Taubman revised 12/98 - chargam.frm City of Maplewood Request to Spend Charitable Gambling Funds Information Name of organization requesting funds Phone Number City of Maplewood (651 ) 770 -4579 Address City State Zip 1830 East County Road B Maplewood MN 55109 Check Type of Organization Making Request: X City o County a School District No. o Non - Profit o Other (specify) please attach proof of 501 c3 status) Print - Organization Contact Person Position Lawful Purpose Request The above -named organization requests lawful gambling profits for the following purpose: Amount Requested $ 7,000.00 Explain expenditure - attach additional sheets if necessary.n These funds will be used to fund our City Celebration "National Night Out - Maplewood Style 2001. They are used to pay for extra tents, toilets, special events, performers, materials for city booths, free hand outs t- shirts, citizen award plaques, and all promotional and si na e materials. National Night Out — Maplewood Style is a community gathering intended to heighten awareness for safety offer education, demonstrations and information on city services, including police, fire, public works, emergency management, recreation... Thig ip, a City - Wide. nrnuram which nrnvidpy, an nnn inrt»nty for iti7Pnc buoinPCC cnmm»nity ivir, 2rn»nc a f great opportunity get together, show case what they are about. It becomes a celebration of what Maplewood has to offer and who we are as a community. It is an opportunity to bringing the community together to strengthen the community and connections to the community by increasing familiarity. fusti ication — Outline how project meets guidelines established by City Council on Awards from Fund. The event is not designed to gain profit; Is largely a public safety education night; and is geared towards all citizens primarily families and youth. By Completing and signing this form, the organization confirms that the requested funds will be spent for a lawful purpose. This request expires one year from the date below. Signature Title Date Community Oriented Ser Coordinator 4/5/01 Print Na Colleen J. Callaha revised 12/98 - chargam.frm City of Maplewood Request to Spend Charitable Gambling Funds Information Name of organization requesting funds Phone Number Maplewood Police Explorers 651- 779 -4997 Address City State Zip 1830 Co. Rd B Maplewood MN 55109 Check Type of Organization Making Request: x City County School District No. Non - Profit please attach proof of 501c3 status) Other (specify) nn - Organization Contact Person Position Lawful Pur ose Request The above -named organization requests lawful gambling profits for the following purpose: Explain expenditure - attach additional sheets if necessary. Amount Requested $12,000.00 These funds will be utilized to subsidize dollars to send Maplewood Explorers to the National and two Annual Conference and competitions and also to help with the purchase of uniform clothing. The cost of these conf. /Competitions had risen largely in the past years and is quickly becoming out of reach for the Explorers and Police dept. As part of their activities at the conference, the Explorers participate in state and national competitions with Explorers groups sponsored by other law enforcement agencies. The funds would be used to help send the Explorers to these co m etitions. These competitions offer scholarships for college. Justification - Outline how project meets guidelines established by City Council on Awards from Fund. The Maplewood Police Explorers is a group of high school aged students that belong to the Explorer post sponsored by the Maplewood Police Dept.. In belonging to the post, The Explorers actively participate and learn about law enforcement as a career. The advisors are Maplewood police Officers that have taken an interest in teaching these students about Law Enforcement. In addition these Explorers volunteer their time and assist in several city- sponsored activities,such as the annual auction,National night Out,Ramsey Co. Fair, 4th of July Activities, Being the McGruff Crime person at local schools and city events and assist the Police dept. In general. By Completing and signing this form, the organization confirms that the requested funds will be spent for a lawful purpose. This request expi one year from the date below. 4 / Signature Title Date Print Name Gary Pike Police Officer Aril, 10th, 2000 revised 12/98 - chargamIrm City of Maplewood Request to Spend Charitable Gambling Funds In orm ation Name of organization requesting funds Phone Number Ramsey County Fair Board (651) 777 -6514 Address City State Zip 1821 Myrtle Street Maplewood MN 55109 Check Type of Organization Making Request: ocity X County o School District No. X Non - Profit 5016 (please attach proof of 5016 status) 0 Other (specify) Print - Organization Contact Person Position Joe Fox Fair Manager / Secretary Lawful Purpose Request The above -named organization requests lawful gambling profits for the following purpose: Amount Requested $ 7,000 Explain expenditure - attach additional sheets if necessary. - Dollars would be used to fund the Ramsey County Free Fair Family activities; ie: partial Fireworks display, farmer for a day, premiums and ribbons for educational /art entries which are exhibited during the fair, kiddie tra_ctnr 13»11 13Pttin2 7,nn for ?.00? The Ramsey County Fair is a community celebration The Ramsey County Fair is a free fair and has grown in community support and attendance over the last few years. Last year there were over 35,000 people that attended the fair in 2002. Justification — Outline how project meets guidelines established by City Council on Awards from Fund. 5016 Status Community Based - Grass Roots Event. Highly attended by Maplewood citizens. Family and Youth Focus. Community entry & display of educational and art exhibits. By Completing and signing this form, the organization confirms that the requested funds will be spent for a lawful purpose. This request expires one year from the date below. Signature Title Date Fair Manager / Secretary Aril 6, 2001 Print Name Joe Fox revised 12/98 - chargam.frm City of Maplewood Request to Spend Charitable Gambling Funds Information Name of organization requesting funds I , - N i _ k .., t 11 . Phone Number Cit County School District No. on -Profit y (please attach proof of 541c3 status El Other (spay) Fmt - c nganization Contapt Person - Position Lawf oseuPu Ile uest Ine above-named organization requests lawful gambling profits for the following purpose: Ex lain expenditure - attach additional sheets if necess . Amount Requested $ 1 AN o,.,n . u G-V r, Austl atlon - Outline how project meets idelines established by C' y Council on Awards from Fund. kklf,- - 1111 1 f Rr A {! l 1 , \r-A 1 \ By Completing and signing this form, the organization confirms that the requested funds will be spent for a lawful purpose. This request expire s me year from the date below. Signatur Title Date Ally U . . Print •_ - revised 12/98 = chargam.frm Check Type of Organization Making Request: 1 Internal Revenue Service District Director P 0 BG:: 36001 STOP SF-i--4-4b WIN FRN'4CI5CO CA 9411; momss 0. 1x6 814 1`10I'1'ATT CIKLE S I M I lr'I ( L E' , CA 83065 Department of the Treasury F k ;p I owtir Ident i f i cat i an Number; 77••0125W1 Casa hkimber 959735401G Contact Person: OAN EEL STEVE Contact Teleptxane Number: 4) 5) 556 -0319 G.lr Letter Dated. Dec. 9, 1%36 C',Jdendem App l i PIs : No Coar App I i c - ant: This m cad i f i e s our letter o f the above date in i4i Ic h we stated that you would top, treated as an organization which is not a pr i Ova foundation unt i 1 tt ax!•j i rat i on of your aduar ri.I I i ng per I od, Yaur e. -;enpt statLr.:, under section 501(a) of t1•ie Internal Revenue Code as an organ i .. : i on descr i bed I n sect i on 5011 (c) (3) i s st I I I i n effect. Based on the i of o r rrc-i 1 I on s) ou s i b m i t t ed , me ha de t.) rm i n e d that y a are not a private foundation within the nu2an i ng of sec 5094a) of the code becaUsa you are an organ I e:at i on of tt•Ie type des-cr rbed in sect i cirs 509 and 170 (b) 1;1) (A) 1:v i) . Grantors and contr i butors may re i y- on th i s deter a I nat i on un I ess the Interrvi l Re ry a publishes not i ore to the con rar . However, if YOU lose yco1r section 509 statLIS , a grantor or contributor may not re I on this r aiter•n i nation if he or she was In part resp i b l for, or arras amare cif , thc; act or failure to act, or the substantial or material change on the part of the organ i .:-at i on that result - ed in yryar• Ic-iss of such status, or if he or she acqui re.i knoNledge that the Cnterna l Ror--1 nue Serv had given notice that y % u wo u I d no I ong:,% r be c I ass i f i ed as a sect i on 50'9 ti a) Q) organ i .nt i on . As of January 1, L384 , you a re I I ab I e f or taxes under the Federa. I Insurance ContrIbi&.Ior•r~ -. Act (social Seo::I!rity taxes) an remune of $100 or more you pay tea each of your eap l oye-es during a calendar year. You are not I i .ab 19 for tti e tar. I mpo se d under the Fe de. ra I Unui p I oyrle n t Tax Act (FU TA) , You are recqu I red to f i I e Forn 990 on I y i f your !dross rece i pts each year are norna I IV more than 125,0D4. For go I Bence in deters i n i ng whetter ycojr gross rece i pLs are "noria I I y" more than $Z5,1304, see the i nstruct I ons for Form 990. I r a return i s rp.qu i reri i t must be f I I ed bar the 15th day of the f i fth month after the errA of your .:annual accountir•pa period. A perr l ty of $ a day is charged Hhen a return I f I I ed I a Le ur I ess there I C, r I e cause for th delay. H off r --- e r , th or*- inu m penalty rJ i a r ge d cannot a. .xc ee d Vj , 0 00 or 5 percent of your gross for the year, whichever is lo This penalty .ray a l so be char•cled if a rr•t u n is nol.: corip I ete , so please bc:. sure yr.A.,r return i C 3 + .r .ter ^ r17 ',11 Y 2- MOM G. L6 camp I e-b.:? before j • ,vziu f i I te - i t-0 If He have indicated in the head r r• of this letter that an addendum app ie:., the adder olure enclosed is an inte I part of this letter. Icause this lett-oi- could help 'res-olve an questions about your private founda t i on status p I e;. -. ;e keep it in yc*jr permanent r- ecords,, If you have ;an qLti- stions, please contact the person whose name anod., te I epNxie nu-iber are shown above. Sincerel yours, Michael J. Quinn District Director City of Maplewood Request to Spend Charitable Gambling Funds for -2002 Inform a* tio n Name f organization requesting funds Phone Number City State hUl - it Zip Check Type of Organization Making Request: oCity o County o School District No. on- Profit lp ease attach proof of SO 1 c3 status) E3. Other (specify) Print - Organization Contact Person. Positiont Law ulPurpose Ike uest S /D The above -named or anization requests lawful gambling profits for the f , owing p.0 ose:tt. w Amount Requested $ f.---Ex lain ex enditur - attach additional sheets if necessary.- A VA Q S 1,9ta. -t coV, A S; of, r I IS t oz"5o Justification — Outline how project meets guidelines established b City Cou _ y ty l on Awards from Fund. L•` 44t 1 147 By Completing and signing this form, the organization confirms that the requested funds will be spent forqp a lawful purpose. Thisrequestexpiresoneyearfromthedatebelow. Foy, 872'C Consent Fixing Period of Limitation Upon Assessment of Tax Under Section 4940 of the Internal Revenue Code Rev. July 1993) Department. of the Treasury Internal Revenue Service See instructions on reverse side.) OMB No. 1545 -0056 To be used with Form 1023. Submit in duplicate. Under section 6501(c)(4) of the Internal Revenue Code, and as part of a request filed with Form 1023 that : the organizationnition named below be treated as a publicly supported organization under section 170(b)(1)(A)(vi) or section 509(a )(2) during an advance ruling period, Mape_w_o__od Area. -Hisao is a ...............................Q• - - District Director of Exact legal name of organization as shown in organizing document) I Internal Revenue, or 1100 E:. Co. Road C, Map:ewood MN 55109 .. _ _____ _______ and the Assistant Commissioner Number street, city or town, state, and- code) (Employee Plans and Exem Organ atF05' Consent and agree that the period for assessing tax (imposed under section 4940 of the Code) for any of the 5 tax Y ears in the advance ruling period will extend 8 years, 4 months, and 15 days beyond the end of the first tax year. However, if a notice of deficiency in tax for any -of these years is sent to the organization before the period expires, the time for making an assessment will be further extended by the number of days the assessment is prohibited, plus 60 days. Ending date of first tax year .... December .31, 1997 ............. . .......... I Month, day, and year) Name of organization (as shown in organizing document) Mate Iewood Area Historical_ Societ a Officer or trust having authority to sign Signature Po- For IRS use only -- District Director or Assistant Commissioner (Employee Plans and Exempt Organizations)Date Date rD Title I C'e By For Paperwork Reduction Act Notice, see page 1 of the Form 1023 Instructions. Cat. No 169050 MEMORANDUM TO: Colleen Callahan FROM: Bill Priebe, Bloodmobile Recruiter for Red Cross SUBJECT: Red Cross Charitable Gambling Request DATE: May 17, 2001 The American Red Cross is in debt almost $400 million nationwide. Any cost relief adds up for this nonprofit, lifesaving organization. The increased quality of Maplewood's canteen, as supplied by the Community Center, is also an important recruitment aide. The bone marrow request should speak for itself. It could mean twenty -five people stricken with a deadly disease could find relief by a match. The program is specifically targeting Maplewood residents on a first come, first serve basis. These requests are vital to the continuing efforts of the Red Cross. Therefore, we again respectfully request the City Council approve these charitable gambling fund requests for sponsoring bloodmobile canteens and Maplewood bone marrow donors. Virl klyj I% jw c Shawn Harding Russ Rooney MEMORANDUM TO Colleen Callahan, Community Oriented Services Coordinator FROM: Bill Priebe Bloodmobile Recruiter SUBJECT:. Bloodmobile Funding for 2002 DATE: February 2, 2001 Attached please find the request for charitable gambling funds to provide monies for the upcoming Red Cross bloodmobile canteens, as well as the Unrelated Bone Marrow Donor Program typing tests. Also attached are copies of canteen costs in 2000. These totaled $255.90 out of $450.00 requested, leaving a balance of $194.10. A balance this large is . not anticipated in 2001 due to adding bone marrow typing. at campus bloodmobiles, which should result in larger attendance and greater demand, The. tentative campus dates in 2002 are February 22, August 30 and December 20, all on Friday. FOOD AND BEVERAGE ESTIMATE 1 gallon Coffee @ $15 /gal. $ 15.00 30 cans Pop @. $0.91 /can 27.30 30 cans Juice @ $1.06 /can 31.80 5 dozen Cookies @ $8.40 /doz. 42.00 30 bags Chips @ $0.50 /bag 15.00 131.10 Canteen for 3 bloodmobiles on campus for 2002 $ 400.00 BONE MARROW TYPING TESTS` COST ESTIMATE 25 persons $80 /test $2,000.00 Federal matching funds are obtained annually on October 1 and are subject to change by the National Marrow Donor Program. If more persons per event requesting typing, Red Cross can use those matching funds to maximize the number of potential donors while staying within their charitable gambling fund allotment. 02/01/01 08 : 12 1 AX 2916733 0201/ l4 =S8 I D :MAPLEWOOD MFD FAQ{ ?704500 PAGE1 City of Maplewood . Request to Spend Cha rite ble Gambling Fumtis Ire O"Aa#im NAAW 0 rapow is ti n Npa•drt to$lr ha.l+IrntrerAmericanRedCross Aar. S 1 291-4600 IDO Sou Robert S 'St. Pau - I MN 5 51 L7 Check Tt'C Of GM= Micn Makwg R, qmw- OCity o Co"y 0 lSdmd District Nos i Tan- Pr+oit please Nftmh pV oorr or 50 e3 ,lams) o tic C The abowaquond WW QS ne pa*x h=Mfid ambfins PnMm ror lie Mowins purpw= atboh. add ski if Amount Requested S 2 , 4 0 0.0 0 SEE ATTACHED Outline bm psoodt meets ,idsbeea,ert btisisod by City Cow= - 1 en A iBvone . fled Cross is a non rofit .50IC3 org anization. 219 funds would be used to purchase materials to support the blood drive activities in Ma i ewo od 3. These activiti benefit not only the Cit workers and residents, but our larger c ommu n i t as a wholeV All will be expended durir the 20D calendar year Ca us blood r'v are held in Februar Se tember and December annuall I33y com ' g and sing this Form, the orgauizatim tUt the requested funds will be sport for a lawfisl purpose. This request ea ana fiM tie datc below. 0PRO 1 ` LxMIrwiaf 6L "_Mk airy a'q T ri Lawful Purpose Request City Staff have been assisting Red Cross with local blood drives since 1987. The blood drive is now held three times a year and has accounted for over 650 pints since then. At each blood drive the Red Cross arranges for drink and food at their "canteen." The canteen is established to provide donors with nourishment after their donation. The bloodmobile has returned to the council chambers of city hall. Food arrangements can be, made through the catering service at the MCC. This is a cost the Red Cross is not equipped to encumber. They generally are provided with donations.for their canteen. In 1999, we began requesting funding the Red Cross canteen with charitable gambling, funds. The Red Cross traveling group sets up and coordinates the blood drive. They will _continue to provide support volunteer people to host the canteen. However, to.ease the Red Cross cost burden we respectfully request Maplewood Charitable Gambl'in g dollars be allocated to cover the cost of the canteen. In addition, the Unrelated Bone Marrow Donor Program has been expanded to be included with select blood drives throughout the city. Recently, funds were raised for that program's effort via a city-Y sponsored concert at the MCC. This should help fund donors' typing for 2001. In.2002 we respectfully request Maplewood Charitable Gambling dollars be allocated to cover the cost of typing tests of workers and residents at campus and select bloodmobiles throughout Maplewood. Attached is a memo outlining an estimate of the costs per. blood drive. a 122913888 UBMDP 735 P83 FEB 01 ' o 1 le: 06 R SolU and --tax COMT'Caft of Exem Pme na aoer Sty Pam Regional 131wd Services 95 .2453 r is National Cross Il 100 Sot art ee 1 .7 Saint p&U1 W 55107 Date reissued t Nov. 22 1993 The ni tir ore is c ,t fit s +use tax under Mli fa m law on pu=hu t'+ tats, aW loses of merlmdise and services tO be ustd exciusivelY in the P arrnarc+ of charitable, religi or educational motions, For nior ci saupso tho ;cenhand mwt be iA the pleasure, : ration, or o ,rte it hmetis of the group. 77)WOS. 297Ad25, Mbd. 16} Commissioner of ReVefts b P. R. Alaisda% Supervisor Tai ayor Inforination Divisi r tr+tv. of YOM havo a l tho mm D d"t of iw u0 eo (612) 296w& 1 a I or to 14me I S0645741".. AGENDA NO. K) Action by Coumff Date Endorsed Modified Rejected AGENDA REPORT TO: City Manager FROM: Finance Director RE: 2002 -2006 CAPITAL IMPROVEMENT PLAN (4 VOTES) DATE: May 17, 2001 PROPOSAL It is proposed that the 2002 -2006 Capital Improvement Plan be formally adopted with a strong commitment to follow the construction and financing schedule in the C.I.P. for public works projects. BACKGROUND The Capital Improvement Plan is a planning tool used to identify needed capital projects and to coordinate the timing and financing of projects. Capital projects for the Maplewood C.I.P. are defined as major equipment purchases and construction projects costing in excess of $50,000. The 2002 -2006 C.I.P. replaces the 2001 -2005 C.I.P. that was approved by the Council last year on May 22. All but one project included in the first year of the new C.I.P. will be included in the Proposed 2002 Budget. The 2002 project that will not be included is the $103,000 Communication Center Renovation Project because of City Council action on May 14 to bring dispatching back to the city. The space planned for conversion to offices will be kept for dispatching. Elimination of the Communication Center Renovation Project will reduce the tax levy for the Capital Improvement Projects Fund to 77,000 for the year 2002; this is a $103,000 decrease over the tax levy for 2001. Property tax levies are proposed for the first time for three funds to finance C.I.P. projects as follows: 1. A tax levy of $106,800 is proposed for the Fire Truck Replacement Fund to replace fire trucks after they are 20 years old. 2. A tax levy of $50,000 is proposed for the Park Development Fund to compensate for declining park availability charge revenues. 3. A tax levy of $60,000 is proposed for the Community Center Operations Fund to finance carpet replacement. The total tax levy for 2002 required by the C.I.P. is $293,800 which is an increase of $113,800 over 2001. As part of this City Council adoption process, a strong commitment to follow the construction and financing schedule on pages 1 -10 and 1 -11 in the C.I.P. is needed. This will allow the City's engineering staff to be fully utilized and will minimize the need for consultant engineers. Also, it will facilitate Finance Department planning for the 2002 bond issue that will finance the public works projects. Consequently, a public works project to be constructed in 2002 must be included in the C.I.P. to facilitate the engineering required for the project. Projects not scheduled for 2002 in the C.I.P. will be delayed to 2003. PLANNING COMMISSION The Planning Commission reviewed the C.I.P. at its May 7th meeting. A representative of the Planning Commission will be at the Council meeting to report on the action the commission took. ACTION REQUIRED After the 25- minute video of the C.I.P. is shown, it is recommended that the Council adopt the attached resolution. Since the C.I.P. is part of the Comprehensive Plan, it requires four votes for adoption. Attachment PACIRADOPT RESOLUTION WHEREAS, the 2002 -2006 Capital Improvement Plan coordinates the timing and financing of major equipment purchases and construction projects, and WHEREAS, the 2002 -2006 C.I.P. is a planning tool for City staff and elected officials, and WHEREAS, it is important to follow the construction and financing schedule on pages 1 -10 and 1 -1 1 in the C.I . P. in order to fully utilize the City's engineering staff and minimize the need for consultant engineers, and NOW THEREFORE, BE IT RESOLVED, that the 2002 -2006 C.I.P. is hereby adopted as a planning document, and BE IT FURTHER RESOLVED, the construction and financing schedule on pages 1 -10 and 1-11 in the C.I.P. will be followed to the greatest extent possible. AGENDA ITEM VZ AGENDA REPORT TO; City Manager FROM: Director of Public Works /City Engineer DATE: May 21, 2001 Action by Council TU iaudcrsed Modred Rejected SUBJECT: Authorize Expenditure and Approve Consultant Selection for Mall Area Traffic Study, City Project No. 01 -11 Introduction The city council has established the improvement of traffic flow around the Maplewood Mall as one of the top priorities for the city. Numerous roadways around the mall are underutilized or under capacity, while other roadways experience many hours of congestion each day. A comprehensive traffic study, in coordination with Mn /DOT and Ramsey County, is needed to meet the area needs. Authorization to hire a consultant and for the project expenditure is requested. Background The city council established as one of their highest priority external goals "to better manage traffic at and around the Maplewood Mall." Traffic in the mall area has grown extensively during recent years. A comprehensive plan to provide relief does not exist, but should be prepared in cooperation with Mn /DOT and Ramsey County. City staff has been exploring transportation consultants that could prepare this cooperative plan. The Maplewood staff would direct the plan preparation with assistance and technical analysis from the selected consultant. Mn /DOT, Ramsey County, mall management and local property owners would be part of a technical guidance committee to help develop the overall plan. The final plan would address issues of roadway access into and out of the mall area, necessary roadway upgrades, possible jurisdictional changes, prioritize improvements, suggest capacity improvements, and help guide area -wide improvements for the next 5-10 years in the Maplewood Mall area. The cost of this type of study will approach 50,000. Ramsey County and Mn /DOT could share in the cost of this study, although formal agreements have not been negotiated. Upon approval from the council to authorize the project and to select a consultant, agreements for cost sharing will be formalized with these agencies. A final recommendation on a consultant will be available at the May 29 council meeting. Area Traffic Study Background 2 April 21, 2001 Recommendation It is recommended that the city council authorize a transfer of contingency funds for the preparation of the Mall Area Comprehensive Traffic Study up to $50,000,, and that staff be directed to negotiate with Mn /DOT and Ramsey County for sharing of the cost of this study. The city's overall expenditure should not exceed 30,000 from the contingency fund. jW RCA AGENDA ITEM K8 Action by Council TO: City Manager FROM: AGENDA REPORT Director of Public Works /City Engineer DATE: May 22, 2001 Date dorsed Modified Re`J SUBJECT: Authorize Negotiation for Purchase Homes on Larpenteur Avenue, West of Adolphus Street Introduction Three homes at the corner of Larpenteur Avenue, west of Adolphus Street (west of 35E), were damaged during the rainstorm of April 23, 2001. City staff proposes to explore the purchase of the homes under the Housing Replacement Program. Authorization to negotiate with the property owners is needed from the city council for, staff to begin discussions for the program. Background On April 20 -23, 2001, significant rainfall fell throughout the metro area. Storm water ponds and ditches throughout the city overflowed. The pond on the northwest corner of Larpenteur Avenue and Adolphus Street overflowed and damaged the three homes adjacent to Larpenteur Avenue. The homes are of an older vintage and could be considered for replacement under the city's Housing Replacement Program. This program would allow the city to acquire the homes, relocate the residents, demolish the homes, regrade the property to eliminate flooding from the pond, and resell the lots for new home construction. Unfortunately for the three homeowners, the rainfall and pond flooding were not caused by negligence by the City of Maplewood and thus the insurance coverage through the League of Minnesota Cities Insurance Trust (LMCIT) has declined coverage for the property owners. This Housing Replacement Program may allow the city to cover some of the flooding damage, as well as take care of housing stock that needs to be upgraded. Recommendation Authorization for staff to begin negotiations with the property owners at 215, 211 and 209 Larpenteur Avenue East is recommended under the City's Housing Replacement Program. RCA jw 3 AGEND NOO i A by CouncU AGENDA REPORT Date undo, To: City Manager Richard Furs A4o6fied From: Chief Donald Winger <vi Re' Subject: Purchase of New Squad Car Date: May 18, 2001 Introduction We are requesting permission to purchase a new 21 replace ` a 199700squadcarto vehicle damaged in an accident. Background A 1997 Ford Crown Victoria was involved in an accident while bein g operatederated as a CS4 /Paramedic vehicle in early May of this year. Damage estimates to this vehicle as a result of the accident indicate the vehicle is a total loss and, therefore a replacement for this vehicle is requested. 1 Budget Impact It is recommended that the City Council approve the purchase of a 2001 Ford Crownppp Victoria for $21,427 and the necessary budget changes to finance the purchase using 10, 500 salvage value of the vehicle that was damaged and a $10, 000 donation from Newman Mechanical that was received in.. December 2000. The difference may be taken from our 1999 LLEBG grant funds. Recommendation Approve purchase of replacement vehicle and subsequent budget changes. Action Required_ Submit to City Council for review and action. DSW:js 5.PAGENDAITS ,, ,,,,, Action b Coun6fl Date ATTENTION Endorsed W W . Mim RejeMd Under new business we apolo for not havin all the information re the acceptance of the quotation of renovation of the dispatch center. We hope to have this information to you b Thursda Ma 24 for the prca meetin If not, we will make a special deliver on Frida Ma 25. Chief Lubin Ma 23, 2001