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2001 06-11 City Council Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 11, 2001 Council Chambers, Municipal Building Meeting No. 01 -12 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF MINUTES 1. Minutes of Meeting 01 -10 (May 14, 200 1) 2. Minutes of Meeting 01 -11 (May 29, 200 1) 3. Minutes of Council/Manager Workshop Meeting (May 29, 200 1) E. APPROVAL OF AGENDA F. APPOINTMENTS /PRESENTATIONS G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Designation of U. S. Bank as Depository 3. Resolution of Appreciation --John LaCasse, former Community Design Review Board Member 4. Request for Senior Citizen Deferment: Gladstone West Neighborhood Streets, Project 00 -05 5. Gambling Resolution -- Maplewood Hill Murray Father's Club 6. Contingency Fund Request -- Remodeling Receptionist and Deputy Registrar Areas 7. Change of Polling Place Location 8. Approval of Purchase -- Dispatch Console Systems 9. Donation of Hazardous Materials Equipment H. PUBLIC HEARINGS 1. 7:00 P.M. The Gardens (McMenemy Street) A. Conditional Use Permit (CUP) for planned unit development (PUD) B. Preliminary Plat C. Design Approval L AWARD OF BIDS 1. Cured -in -Place Pipe, City Project 01 -02 2. Bituminous Seal - Coating, City Project 01 -05 J. UNFINISHED BUSINESS 1. Approve Consultant Selection for Mall Area Traffic Study, Project 01 -11 2. Charitable Gambling K. NEW BUSINESS 1. City Land Sale- -1200 Block of Junction Avenue (Tilges) L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS 1. 2. 3. 4. 5. N. ADMINISTRATIVE PRESENTATIONS 1. 2. 3. 4. O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 770 -4523 to make arrangements. Assistant Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, May 14, 2001 Council Chambers, Municipal Building Meeting No. 0 1- 10 A. C. Fill CALL TO ORDER: A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers, Municipal Building, and was called to order at 7:00 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE ROLL CALL Robert Cardinal, Mayor Present Sherry Allenspach, Councilmember Present Kenneth V. Collins, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present APPROVAL OF MINUTES: Councilmember Allenspach moved to approve the minutes of Meeting No. 01 -09 (April 23. 2001) as presented. Seconded by Councilmember Wasiluk Ayes - All Councilmember Sherry Allenspach moved to approve the minutes of Council /Manager Workshop (April 23. 2001) as presented. Seconded by Councilmember Wasiluk Ayes - All E. APPROVAL OF AGENDA: Councilmember Wasiluk moved to approve the Agenda as amended. M1. Water Board M2. Nest Update M3. Administrative Presentation Seconded by Councilmember Collins 5 -14 -01 Ayes - All 1 F. APPOINTMENTS /PRESENTATIONS: Tzianeng Vang was appointed for the Police Civil Service vacancy. G. CONSENT AGENDA: Councilmember Koppen moved to approve the Consent Agenda items 1 -7 & 10 -14 as presented. (Items -8 and 9 were pulled for a separate vote.) Seconded by Councilmember Wasiluk. Ayes - All 1. Approval of Claims. Approved claims. ACCOUNTS PAYABLE: $126,919.97 Checks #53862 thm #53920 dated 4/20 thru 4/24/01 $143,906.23 Disbursements via debits to checking account dated 4/17 thm 4/23/01 $2,745.35 Checks #53921 thm #53922 dated 4/24 thru 4/25/01 $435,870.51 Checks #53923 thm #53991 dated 5/1/01 $208,015.33 Disbursements via debits to checking account dated 4/24 thm 4/30/01 $114,790.81 Checks #53992 thm #54004 dated 4/27 thru 5/3/01 $45,487.05 Checks #54005 thm #54067 dated 5/4 thm 5/8/01 $928,401.92 Disbursements via debits to checking account dated 5/1 thru 5/7/01 $2,006,137.17 Total Accounts Payable PAYROLL: $503,784.58 Payroll Checks and Direct Deposits dated 4/27/01 $25,971.47 Payroll Deduction check #83820 thru #83825 dated 4/27/01 $529,756.05 Total Payroll $2,535,893.22 GRAND TOTAL 5 -14 -01 2 2. Budget Appropriation for Gladstone Fire District Fund Approved the purchase of equipment and furnishings for the fire station on County Road C in the amount of $57,560. 3. Budget Appropriation for East County Line Fire District Fund Approved the purchase of equipment and furnishings for the East County Line fire stations one and four in the amount of $9,720. 4. Proposed Settlement LELS, Local #173 Sergeants, 2001 -2002 Approved the two -year negotiated labor agreement between the city and LELS, Local #173 Sergeants. 5. Bruentrup Farm Fund Budget Approved the $1,709 in deficits in Fund 419 be financed by the General Fund Contingency Account. 6. Temporary Food Permit - Fee Waiver - Boy Scouts - Troop 187 Waived the miscellaneous food permit fee for the Boy Scouts, Troop 187, to sell food at the garage sale being held by Arlington Hills United Methodist Church, 759 East County Road B, on Saturday, June 2nd. Temporary Food Permit - Fee Waiver - Boy Scouts - Pack 64 Waived the miscellaneous food permit fee for the Boy Scouts, Pack 64, to sell food at the rummage sale being held by Cross Lutheran Church on May 19th. 10. Intoxicating Liquor License - Change of Manager - Best Western Maplewood Inn - Scott Uttley Approved the intoxicating liquor license application from Scott Uttley, the new manager for the Best Western Maplewood Inn, 1780 East County Road D. 11. Expenditure of 1999 LLEBG Grant Funds Authorized the expenditure of the 1999 LLEBG funds for police technology, primarily forensic and investigative equipment. 12. Joint Powers Agreement with the City of Woodbury for the Purchase of a Fire Truck Adopted the following resolution approving a joint powers agreement with the City of Woodbury for the purchase of a 75' Telesquirt: RESOLUTION O1 -05 -037 5 -14 -01 JOINT POWERS AGREEMENT BE IT RESOLVED BY THE CITY OF MAPLEWOOD, MINNESOTA, to approve a joint powers agreement with the city of Woodbury for the purchase of two 75' Telesquirts. 13. Adjust Sanitary Sewer Delinquent Charges - 2321 Stillwater Road Approved the removal of four years of delinquent sanitary sewer charges (1988 -1991) in the amount of $405.88 on property identified as 25- 29 -22 -33 -0045 located at 2321 Stillwater Road. 14. Request for City Contingency Monies for Repair of City Halls Roof and Front Walk Approved transfer of $8,870.00 from the citys General Fund Contingency Account to the Building Operations fund to cover the costs to repair the City Halls roof and sidewalk. Councilmember Allenspach moved to approve: 8. Temporary Beer Permit - St. Paul East Park Lions at Ramsey County Fair Grounds Approved the St. Paul East Park Lions application for a temporary beer permit to sell 3.2 beer during the Ramsey County Fair, July 12th through the 15th. 9. Temporary Gambling Permit - St. Paul East Park Lions at Ramsey County Fair Grounds Approved the St. Paul East Park Lions temporary gambling permit to conduct bingo at the Ramsey County Fair, July 12th through 15th. H. Seconded by Councilmember Wasiluk. PUBLIC HEARINGS Ayes - Mayor Cardinal, Councilmembers Allenspach, Collins, Wasiluk Abstain - Councilmember Koppen 1. 7:00 P.M. (7:15) Beaver Lake Townhomes (Maryland Avenue, Lakewood Drive to Sterling Street) A. Conditional Use Permit (CUP) for Planned Unit Development (PUD) B. Street Right -of -Way Vacation C. Easement Vacations D. Preliminary Plat E. Park and Open Space Purchase 5 -14 -01 a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. Planner Ken Roberts presented the specifics of the report. d. Assistant City Manager Melinda Coleman also presented information about the report. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Bob Zick, 1880 E. Shore Drive, Maplewood Thor Nordwall, 1142 Sterling St. N., Maplewood Tony Schwartz, 1142 Evar St., Maplewood Tim Kennedy, 1134 Glendon St., Maplewood Ginny Yingling, 773 Dorland Road, Maplewood Robert Johnson, 1060 Mary Street, Maplewood Gary Cooper, 1057 Sterling Street N., Maplewood Pat Meron, 1043 Mary Street, Maplewood Jeff Engelen, 2357 Case Avenue, Maplewood Wayne Haag, 2407 Stillwater Road, Maplewood Ted Ginkel, 2415 Stillwater Road, Maplewood Cindy Hofineister, 995 Lakewood Dr. N., Maplewood Georgianna Kemper, 2513 E. Geranium, Maplewood Kevin Berglund, 1929 Kingston Avenue, Maplewood Renee Readel, 215 East Larpenteur, Maplewood Tom Hofineister, 995 Lakewood Dr. N., Maplewood Margaret Lutfey, 1076 Mary Street, Maplewood Annie Benjamin, 1060 Lakewood Drive, Maplewood Steve Benjamin, 1060 Lakewood Drive, Maplewood William Robbins, 2277 Stillwater Avenue, Maplewood Kathleen Peterson, 1085 Mary Street, Maplewood Planning Commissioner Gary Pearson, Beaver Lake Estates, Maplewood Mayor Cardinal closed the public hearing at 10:22 p.m. Councilmember Kenneth Collins moved to continue the citv council meeting until all business is completed: Seconded by Councilmember Wasiluk. Ayes - All Councilmember Collins moved to require the city to hire an independent consultant, paid for by the developer, to complete an Environmental Assessment Worksheet for the Beaver Lakes Estates proposed development because of the potential significant issues including: traffic, effects on the creek bed, the proposed buffer is not significant enough to protect the creek from development, and that the developer did not supply enough information relating to storm ponding and run-off to the creek and adjacent and/or connecting lakes. 5 -14 -01 Seconded by Mayor Cardinal. Ayes - Mayor Cardinal, Councilmembers Allenspach, Collins, Wasiluk Nays - Councilmember Koppen 2. 7:15 P.M. (10:47)Assessment Hearing for Gladstone West Street Improvements, Project 00 -05 a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. Public Works Director Ahl presented the specifics of the report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: George and Luella Ashton, 1731 Edward Street, Maplewood Greg Votel, 1730 Atlantic Street, Maplewood Al Galbrath, 1770 Edward Street, Maplewood Teresa Manzella, 1741 Atlantic Street, Maplewood Roger Roemhildt, 1708 Duluth Street, Maplewood Bob Ryan, 1173 Larpenteur, Maplewood Tom Enright, 1211 Ripley, Maplewood e. Mayor Cardinal closed the public hearing. Councilmember Wasiluk moved to adopt the following resolution for the Adoption of the Assessment Roll for the Gladstone West Neighborhood Streets, Project 00 -05: RESOLUTION 01 -05 -038 ADOPTION OF THE ASSESSMENT ROLL WHEREAS, pursuant to proper notice duly given as required by law, the city council has met and heard and passed on all objections to the proposed assessment for the construction of the Gladstone West Neighborhood Streets, as described in the files of the city clerk as Project 00 -05, and has such proposed assessment as it deems just, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Such proposed assessment, as amended, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 5 -14 -01 2. Such assessment shall be payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or after the first Monday in January, 2002, and bear interest at the rate of 6.3 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2001. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. It is hereby declared to be the intention of the council to reimburse itself in the future for the portion of the cost of this improvement paid for from municipal funds by levying additional assessments, on notice and hearing as provided for the assessments herein made, upon any properties abutting on the improvement but not made, upon any properties abutting on the improvement but not herein assessed for the improvement, when changed conditions relating to such properties make such assessment feasible. 4. To the extent that this improvement benefits nonabutting properties which may be served by the improvement when one or more later extensions or improvements are made, but which are not herein assessed, therefore, it is hereby declared to be the intention of the council, as authorized by Minnesota Statutes Section 420.051, to reimburse the city by adding any portion of the cost so paid to the assessments levied for any of such later extension or improvements. 5. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Seconded by Councilmember Koppen Ayes - All I. AWARD OF BIDS 1. 95' Mid -Ship Aerial Platform Ladder a. City Manager Fursman introduced the staff report. b. Fire Chief Lukin presented the specifics of the report. Councilmember Collins moved to approve the Award of Bid for a 95' midship aerial platform ladder fire truck to Clarevs Safetv Equipment in the amount of $637.500. Seconded by Councilmember Koppen Ayes - All 2. Gladstone West Street Improvements, Project 00 -05 a. City Manager Fursman introduced the staff report. b. Public Works Director Ahl presented the specifics of the report. 5 -14 -01 Councilmember Wasiluk moved to adopt the following resolution for Award of Bid for the Gladstone West Neighborhood Streets, Project 00 -05 to T.A. Schifskv and Sons in the amount of $961.863.58: RESOLUTION 01 -05 -039 AWARD OF BID -- Gladstone Project 00 -05 BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid from T.A. Schifsky & Sons, Inc., in the amount of $961,863.58, is the lowest responsible bid for the construction of the Gladstone West Neighborhood Streets, City Project 00 -05, and the mayor and are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. Seconded by Councilmember Koppen Ayes - All 3. Edgerton Park Bid a. City Manager Fursman introduced the staff report. b. Parks and Recreation Director Anderson presented the specifics of the report. Councilmember Wasiluk moved to approve the recommendation approving the bid for Edgerton Park base bid in the amount of $531.000 plus bud alternatives as delineated for $87.000 for a total bid allocation to Carl Bolander & Sons of $618.000. The council also approves the finance directors DreDaration of a funding option Drogram for citv council consideration with the monies to come from the park dedication fund Seconded by Councilmember Koppen Ayes - All J. UNFINISHED BUSINESS 1. Schedule Meeting to Review 2000 Annual Financial Report and Audit Reports a. City Manager Fursman introduced the staff report. b. Finance Director Faust presented the specifics of the report. Councilmember Collins moved to schedule a meeting to review the 2000 Annual Financial Report and Audit Reports with Steve Laible, the partner at KPMG who was in charge of the audit, for 6:00 p.m. Monday. June 11. 2001 in the Maplewood Room. Seconded by Mayor Cardinal Ayes - All 2. Residential Parking Ordinance Amendment (Second Reading) a. City Manager Fursman introduced the staff report. 5 -14 -01 b. Community Development Director Coleman presented the specifics of the report. Councilmember Collins moved to adopt the following ordinance approving the code change about off - street parking in residential areas: ORDINANCE NO. 813 AN ORDINANCE ABOUT OFF - STREET PARKING IN RESIDENTIAL AREAS The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: (Additions are underlined and deletions crossed out). SECTION 1. This section changes the language of Section 19 -9(24) of the Maplewood City Code as follows: (24) All other conditions, acts or things which are liable to cause injury to the person or property of anyone. This shall include, but not be limited to, the parking or storage of vehicles in the front yard of a residential property on grass, unimproved areas or areas without a hard surface. SECTION 2. This section adds the following definition to Section 36 -6 of the Maplewood City Code. Vehicle: A device for carrying or conveving persons or propertv that may be self - propelled or may be propelled, drawn or towed by a self - propelled vehicle. SECTION 3. This section adds Subsection 36 -220) to the city code as follows: Section 36 -22(i) Purpose The purpose of this Article of the Citv Code is to control, through nuisance and zoning relations, certain land uses and activities that have a direct and detrimental effect on the character of the City's residential neighborhoods. As such, the Maplewood City Council finds that, in order to accommodate the off - street parking needs of residents while protecting the interests of the public, regulations and performance standards are desirable and necessary for off - street parking areas in residential zoning districts. (2) Findings To the purposes listed above, the Maplewood Citv Council finds that the use and possession of vehicles are an important factor in the lives of manv residents of Maplewood. The citv council also finds that the number of vehicles, the improper storage of vehicles and the parking of and storage of excessive numbers of vehicles can be a nuisance and can affect the neighborhood character as well as the public health, safetv and welfare, propertv values and the reasonable use and enjoyment of 5 -14 -01 neighboring properties. The city council further finds that the establishment of these relations further the goals in the Maplewood Comprehensive Plan relative to the establishment and enhancement of residential neighborhoods and similar goals. In making these findings, the citv council accepts the recommendations of citv staff and planning commission that have studied the experiences of other suburban cities that have reviewed and regulated off - street parking in residential areas. The Maplewood City Council establishes these reeulations as a means to balance the interests of the owners of vehicles, nearbv residents and the public. Goals Goals in adopting this ordinance include the following: a. Preserving neighborhood character, public health, safetv and welfare and propertv values. b. Allowing all residents a reasonable use of and a chance to enjoy their heir property. C. Minimizing the nuisances and the adverse effects of off - street vehicle parking through careful site design standards. d. Requiring the owners and builders of residential driveways and parking areas to design and build them to reasonable standards. e. Avoiding nuisances and potential damage to adjacent properties from off - street vehicle parking and parking areas through design standards and setback requirements. (4) Off - Street Parking Standards for Single and Two Family Dwellings. The following standards shall apply to off - street parking for single and two family residential properties in the RE -40, RE -30, RE -20, F, R -1, R -1(S) and R -2 zoning districts. a. Vehicle Darkine in the front vard setback area (the area between the front of the residential structure and the street right- of -wav line) of single and two family residences shall only be on a hard surface driveway or on improved and designated parking areas. Such a hard surface shall include bituminous, concrete, brick, gravel or crushed rock or another hard surface approved by city staff. b. The citv prohibits vehicle parking or storage in the front vard on grass, unimproved areas or areas without a hard surface. C. Driveways and parking areas shall be at least five feet from a side property line and parking areas shall not be in the street right -of -way or on other public propertv. d. No owner or operator shall park a vehicle that would block a sidewalk e. All vehicles parked or stored outside on a residential property shall not be abandoned (as defined in Section 19 -28), shall have a current license and registration and shall be in operable condition. (Also see Sections 19 -28, 5 -14 -01 10 Definitions and 19 -29, Violation.) f_ The total area in the front vard setback area of a single dwelling lot improved for parking and drivewav purposes shall not exceed fortv (40) percent of the front yard setback area. The total area in the front yard setback area of a duplex or double dwelling lot improved for parking and drivewav purposes shall not exceed fifty (50) percent of the front vard setback area. g_ The city may approve an increase in front yard driveway coverage, a different driveway setback or a different driveway surface for a single or double dwelling by administrative review of minor construction plans as outlined in Section 25 -65 of the citv code. The citv may approve an increase in front vard drivewav coverage, a different drivewav setback or a different drivewav surface where such approval would meet the standards required by code for unique circumstances and where the above ordinance standards do not fit or where they would create a hardship for the property owner. As part of such an approval, the citv may require the property owner or applicant to add screening next to or around the parking area or driveway. The citv may require such screening to help hide the parking area and vehicles from the view of adjacent residential properties or from the view from the public street. The property owner or applicant may u� privacy fence, additional landscaping or other means to meet the screening requirement. City staff shall approve and inspect all such screening. 3. SECTION 4. This ordinance shall take effect on August 1, 2001. (After the City Council approves it and the official newspaper publishes it). Seconded by Councilmember Koppen Charitable Gambling Requests for 2002 a. City Manager Fursman introduced the staff report. Ayes - Mayor Cardinal, Councilmembers Allenspach, Collins, Koppen Nays - Councilmember Wasiluk Councilmember Koppen moved to table the requests for 2002 charitable contributions until the next meeting. Seconded by Councilmember Collins Ayes - All 4. Tilsen South Neighborhood Improvements, Project 00 -04, Assessment Objections a. City Manager Fursman introduced the staff report. 5 -14 -01 11 b. Public Works Director Ahl presented the specifics of the report. Councilmember Wasiluk moved to approve the senior citizen deferment for the following properties: 2995 Bartelmy Lane N 2953 Howard Street N 2100 Mapleview Avenue E PID 01- 29 -22 -24 -0065 PID 02- 29 -22 -14 -0037 PID 02- 29 -22 -42 -0025 and denv the cancellation request of the following property 2141 Mapleview Avenue E PID 02- 29 -22 -41 -0009 Seconded by Councilmember Koppen Ayes - All K. NEW BUSINESS 1. Stop Sign Requests a. City Manager Fursman introduced the staff report. b. Director of Public Works Ahl presented the specifics of the report. The following people were heard for a stop sign at Brooks and Hazelwood: John Edmonson, 1396 County Road C. East, Maplewood Mike Voss, 1522 Brooks Avenue, Maplewood Doug Freed, 2467 Hazelwood, Maplewood Jason Ambom, 1552 Brooks Avenue, Maplewood Councilmember Collins moved to refer this request to Chuck Ahl and Chief Wenger to work with the residents in the area to come up with a resolution to the problem Seconded by Councilmember Koppen. Ayes - All Councilmember Collins asked that one side of Brooks be posted for no parking for the ball tournament this weekend for public safety reasons. The following people were heard for a stop sign at Cypress Street and ConnorAvenue: Mark Warner, 2504 Cypress Street, Maplewood Michelle Dansky, 2551 Cypress Street, Maplewood Councilmember Collins moved to approve the stop sign request at Cypress Street and Connor Avenue Seconded by Mayor Cardinal Ayes - All 5 -14 -01 12 The following person was heard for a stop sign at Montanna Avenue and Lakewood Drive: Debbie Braun, 1617 Lakewood Drive, Maplewood Councilmember Koppen moved to approve the stop sign request at Montanna Avenue and Lakewood Drive. Seconded by Councilmember Wasiluk Ayes - All 2. Authorize Feasibility Study of Sewer Replacement at Lakewood/Maryland a. City Manager Fursman introduced the staff report. b. Director of Public Works Ahl presented the specifics of the report. Councilmember Allenspach moved to authorize a feasibility for the sewer at Lakewood and Maryland and that a consultant be hired to perform the study. Seconded by Councilmember Wasiluk Ayes - All 3. Pawn Shop /Currency Exchange Businesses - Moratorium a. City Manager Fursman introduced the staff report. b. City Clerk Guilfoile presented the specifics of the report. Councilmember Allenspach moved to approve a moratorium until December 1. 2001 on the issuance of pawn shop business licenses until a study is completed on this and other types of licenses, including the possibility of licensing currency exchange (check cashing) and related businesses. Seconded by Councilmember Koppen Ayes - All L. VISITOR PRESENTATIONS 1. Bob Zick, 1880 East Shore Drive, Maplewood - -Mr. Zick felt when the Police Chief speaks at a press conference he should be in street clothes not his uniform. In uniform it appears his perspective on an issue may be perceived as city policy. 5 -14 -01 13 2. Renee Readel, 2215 Larpenteur Avenue East, Maplewood - -Ms. Readel expressed her frustration working with the citys insurance company about a sewer flooding issue in her home. She questioned -who is responsible for contracting with the League of Minnesota Citiess ?-- and -who the city representative is that works with them?-- Councilmember Collins moved to have city Attorney Kellv research Ms. Readels claims and report back to the council as soon as possible. Seconded by Mayor Cardinal. Ayes - All M. COUNCIL PRESENTATIONS 1. Water Board- -Mayor Cardinal reported the executive director of the St. Paul Regional Water Service would like to offer water service to those Maplewood residents that are affected and getting poor service from North St. Paul. 2. NEST Update- -Julie Wasiluk reported the funding proposal from the House of Representatives cuts out the chance of saving the dial -a ride system. Information has been distributed to the council members and hopefully they will contact the legislatures encouraging support for this program and bus service. N. ADMINISTRATIVE PRESENTATIONS Public Safety Dispatching 1. Mr. Fursman explained that on May 10, 2001, Sheriff Fletcher gave 120 -day notice that the Ramsey County Sheriffs Office is terminating the agreement to provide dispatch services for the City of Maplewood effective September 12, 2001. The following persons were heard: Sergeant Rabbit, City of Maplewood Anne Fosburgh, Election Judge Former Mayor George Rossbach, 1406 E. County Road C., Maplewood Kathy Juenemann, 721 Mount Vernon Avenue, Maplewood Tim Butler, Director of 911 Dispatch Center, St. Paul Bob Zick, 1880 East Shore Drive, Maplewood Councilmember Collins moved to: 1. Authorize the return of dispatch services to the City of Maplewood. 2. Authorize the Chief of Police, Fire Chief and the City Manager meet with officials from other entities to market our dispatch services; 3. Approve an $80,500 increase in the Dispatching Services budget to be financed by a transfer from the General Fund contingency account; 4. Approve a $750,000 budget for dispatching equipment to be financed by the issuance of capital notes; 5. Schedule the bid award for May 29 for the purchase of dispatching equipment; 5 -14 -01 14 6. Approve 2001 Salary ranges for Public Safety Dispatcher at $15.39 to $19.67 per hour and Dispatcher Trainee at $14.66 per hour. 7. Advise the City Manager to authorize the recruitment process to fill one supervisory and eight dispatcher positions. Seconded by Councilmember Allenspach Ayes - All Councilmember Collins moved to staff according to the recommendation Q Seconded by Councilmember Allenspach Ayes - Mayor Cardinal, Allenspach, Wasiluk, Collins Nays - Councilmember Koppen ADJOURNMENT Meeting was adjourned at 1:07 a.m. 5 -14 -01 15 D2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Tuesday, May 29, 2001 Council Chambers, Municipal Building Meeting No. 01 -11 A. CALL TO ORDER: A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers, Municipal Building, and was called to order at 7:00 P.M. by Mayor Cardinal. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Robert Cardinal, Mayor Present Sherry Allenspach, Councilmember Present Kenneth V. Collins, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present D. APPROVAL OF MINUTES: Councilmember Collins moved to table the minutes of Meeting No. 01 -11 (May 14, 200 1) until the June 11. 2001 meeting. Seconded by Councilmember Wasiluk. Ayes - All Councilmember Allenspach moved to approve the minutes of Council/Manager Workshop (May 14, 2001 ) as presented. Seconded by Councilmember Koppen Ayes - All E. APPROVAL OF AGENDA: Councilmember Collins moved to approve the Agenda as amended: M 1. Cable Commission M2. HRA N1. Joy Park Seconded by Councilmember Allenspach Ayes - All 1 F. APPOINTMENTS /PRESENTATIONS: 1. Historic Preservation Commission Appointments Councilmember Collins moved to approve the following appointments /re- appointments to the Historic Preservation Commission with the understanding that future appointments be made through the normal City Council process: Peter Boulay (Chair) Carol Mahre Steven Carlson Charlotte Wasiluk Anne Fosburgh Don Wiegert Al Galbraith Lois Behm (Liason) Seconded by Councilmember Koppen Ayes - All G, CONSENT AGENDA: Councilmember Allenspach moved to approve the Consent Agenda as presented. Seconded by Councilmember Wasiluk. Ayes - All 1. Approval of Claims Approved claims. ACCOUNTS PAYABLE $521,982.62 Checks #54068 thru #54143 dated 5 111 thru 5 115 101 $208,811.98 Disbursements via debits to checking account dated 5/8 thru 5/14/01 $11,698.51 Checks #54144 thru #54145 dated 5 115 thru 5/16/01 $282 Checks #54146 thru #54201 dated 5/22/01 $105,278.52 Disbursements via debits to checking account dated 5 115 thru 5/21/01 $1 Total Accounts Payable Payroll $370,331.97 Payroll Checks and Direct Deposits dated 5 111 /01 $27,421.49 Payroll Deduction check #83974 thru #83981 dated 5 111 /01 $397,753.46 Total Payroll $ 1,527,786.25 GRAND TOTAL 2 2. Transfer to Close Fund for Project 97 -18 Approved the transfer of $163.33 from the General Fund to close the fund for Project 97 -18. 3. Conditional Use Permit Termination -Club F.T.S. (1351 Frost Avenue) Adopt the following resolution that ends the city approval of a conditional use permit for a coffee lounge at 1351 Frost Avenue: RESOLUTION 01 -05 -047 CONDITIONAL USE PERMIT TERMINATION RESOLUTION WHEREAS, Ron Michaletz applied for a conditional use permit for a coffee shop in a BC(M) (business commercial modified) district. WHEREAS, this permit applies to the property at 1351 Frost Avenue. The legal description is: GLADSTONE, RAMSEY COUNTY, MINNESOTA, BLOCK 7 WHEREAS, the history of this conditional use permit is as follows: 1. On April 17, 2000, the planning commission recommended that the city council approve this permit. 2. On May 8, 2000, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. The council approved the proposed permit, subject to five conditions. WHEREAS, the applicant did not open the proposed coffee shop and is no longer pursuing the idea. NOW, THEREFORE, BE IT RESOLVED that the city council end the city approval of the above - described conditional use permit because: 1. The applicant did not get a building permit for the proposed facility. 2. The applicant did not start or open the proposed use (the club) within one year of council approval, as city code requires. 3. The applicant told city staff that he is no longer going to try to open the proposed club. 3 4. 3M Donation Accepted the donation from 3M for an intubation trainer, and requested staff send a letter of thanks to 3M. 5. Gambling - VFW Post 8901 - Ramsey County Fair Approved the application for a temporary gambling license from VFW Post 8901 for the Ramsey County Fair. 6. Miscellaneous Permit - White Bear Avenue Business Association Approved the Miscellaneous Permit to conduct a parade from the White Bear Avenue Business Association. 7. Adjust Water Assessment - 2321 Stillwater Road Approved staff recommendation to forgive this charge and directed Ramsey County to remove the Improvement 87 -05 delinquent assessment against this property. H. PUBLIC HEARINGS 1. 7:00 P.M. (7:15) Clark Street Right -of -Way Vacation (Clark Street, south of Mount Vernon Avenue) A. Clark Street Right -of -Way Vacation B. Arkwright Street Right -of -Way Vacation C. Unused Alley in Block Seven of Magoffin's North Side Addition Vacation a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. City Planner Ken Roberts presented the specifics of the report. d. Commissioner Jack Frost presented the Planning Commission report. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Maurice Schneider, 433 Roselawn Avenue George Rossbach, 1406 E. County Road C Dominik Schneider, 443 Roselawn Avenue Maurice Schneider, 443 Roselawn Avenue 4 Margaret Oscarson, 1973 Desoto Street John Oscarson, 1973 Desoto Street g. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution that vacates the unused Clark Street Right -of -Way Vacation between Mount Vernon and Roselawn Avenues: RESOLUTION 01 -05 -041 VACATION (Clark Street right -of -way) WHEREAS, Mrs. Margaret Oscarson applied for the vacation of the following - described right -of -way: The Clark Street right -of -way between the south right -of -way line of Mount Vernon Quarter of the Northwest Quarter of Section 17, Township 29, Range 22 West, Ramsey County, , Y Minnesota; WHEREAS, the history of this vacation is as follows: 1. On May 7, 2001, the planning commission recommended that the city council approve the vacation. 2. On May 29, 2001, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the abutting properties: The vacated ,alley accruing and the following, except the north 19.42 feet of Lot 3 and all of Lot 4 Lots 27 thru Lot 30, Block 8, Magoffin's North Side Addition in Section 17, Township 29, Range, Maplewood, Ramsey County. (PIN 17-29-22-23-0094.) The vacated alley accruing and the following, the North 20 feet of Lot 5 and the North 20 feet of lot 26, Block 8, Magoffin's North Side Addition in Section 17, Township 29, Range 22, Maplewood, County. (PIN 17- 29- 22 -23- 0095.) The vacated alley accruing, part of Lot 22 lying North of line par. to and 292.96 feet North of said line of the NW 1/4 of Section 17, Township 29, Range 22 and Except North 20 feet of Lot 5 and except North 20 feet of Lot 26; North Y2 Lot 9 and all of Lots 6 thru 8 and all of Lots 23 thru Lot 25, Block 8, Magoffin's North Side Addition in Section 17, Township 29, Range 22, Maplewood, Ramsey County. (PIN 17- 29- 22 -23- 0067). The East %2 of Vacated alley adjacent S 1 /2 of Lot 9 and adjacent lots 10 thru 15 also West 1 /2 of vacated alley adjacent and following part of Lot 22 in South 292.96 feet of the Northwest 1/4 of 17, Township 29, Range 22 and all of Lots 16, thru 21, Block 8, Magoffin's North Side Addition in Section 17, Township 29, Range 22, Maplewood, Ramsey County. (PIN 17- 29- 22 -23- 0060). NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described right -of -way vacation for the following reasons: 1. It is in the public interest. 2. The city and the applicant have no plans to build a street in this location. 3. The adjacent properties have street access. This vacation is subject to the city keeping a drainage and utility easement over all the vacated right-of-way. Seconded by Councilmember Koppen Ayes - All Councilmember Koppen moved to adopt the following resolution that vacates the unused Arkwright Street Right -of -Way vacation between Mount Vernon and Roselawn Avenues: RESOLUTION 01 -05 -042 VACATION (Arkwright Street right -of -way) WHEREAS, the Maplewood Community Development Director initiated the vacation of the following- described right -of -way: Arkwright Street right -of -way between the south right -of -way line of Mount Vernon Avenue and the north right -of -way line of Roselawn Avenue in the Southwest Quarter of the Northwest Quarter of Section 17, Township 29, Range 22 West, Ramsey County, Minnesota; WHEREAS, the history of this vacation is as follows: 1. On May 7, 2001, the planning commission recommended that the city council approve the vacation. 2. On May 29, 2001, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the following abutting properties: Lots 8 thru Lot 15, Block 6, Magoffin's North Side Addition in Section 17, Township 29, Range 22, Maplewood, Ramsey County. (PIN 17- 29- 22 -23- 0058.) The vacated street accruing and the following, Lots 1 thru 7 and 24 thru 30, Block 6, and all of Block 7, Magoffin's North Side Addition in Section 17, Township 29, Range 22, Maplewood, Ramsey (PIN 17- 29- 22 -23- 0072.) NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described right -of -way vacation for the following reasons: 1. It is in the public interest. 2. The city and the applicant have no plans to build a street in this location. 3. The adjacent properties have street access. Seconded by Councilmember Allenspach Ayes - All Councilmember Koppen moved to adopt the following resolution that vacates the unused alley in Block Seven of Magoffin's North Side Addition between. Mount Vernon and Roselawn Avenues: RESOLUTION 01 -05 -043 VACATION (Alley) WHEREAS, the Maplewood Community Development Director initiated the vacation of the following- described right -of -way: The undeveloped 20- foot -wide alley between the south right -of - line of Mount Vernon Avenue and the north right -of -way line of Roselawn Avenue in Block 7 of Magoffin's North Side Addition in the Southwest Quarter of the Northwest Quarter of Section 17, Township 29, Range 22 West, Ramsey County, Minnesota. WHEREAS, the history of this vacation is as follows: 1. On May 7, 2001, the planning commission recommended that the city council approve the vacation. 2. On May 29, 2001, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the following abutting property: The vacated street accruing and the following, Lots 1 thru 7 and 24 thru 30, Block 6, and all of Block 7, Magoffin's North Side Addition in Section 17, Township 29, Range 22, Maplewood, Ramsey County. (PIN 17- 29- 22 -23- 0072.) VA NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described alley vacation for the following reasons: 1. It is in the public interest. . 2.. The city and the applicant have no plans to build an alley in this location. 3. The adjacent properties have street access. Seconded by Councilmember Allenspach Ayes -All 2. 7:10 P.M. (7:31) Conditional Use Permit - Little School of Montessori (1945 Prosperity) a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. Associate Planner Ken Roberts presented the specifics of the report. d. Commissioner Jack Frost presented the Planning Commission report. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Noemi Palmer, the applicant, 1945 Prosperity Road f. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution that approves a conditional use permit for a preschool and child care facility in Cross Lutheran Church at 1945 Prosperity Road: RESOLUTION 01 -05 -044 CONDITIONAL USE PERMIT -- LITTLE SCHOOL OF MONTESSORI WHEREAS, Ms. Noemi Palmer applied for a conditional use permit to operate a preschool and child care center in Cross Lutheran Church. WHEREAS, this permit applies to property located at 1945 Prosperity Road. The legal description is: The South 433 feet of part of the NE 1/4 except North 117 Feet of the West 188 feet and except North 125 feet of that part East of West 188 feet, subject to Frost and Hazelwood Avenues and Prosperity Road and Westerly of centerline of said road in Section 15, Township 9, Range 22 p g (PID # 15- 29 -22 -13 -0049) WHEREAS, the history of this conditional use permit is as follows: 1. On May 7, 2001, the planning commission recommended that the city council approve this permit. 2. On May 29, 2001, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit based on the building and site plans. The city council approves this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. The city council may approve major changes to the site, after a public hearing. The Director of Community Development may approve minor changes to the site. 2. The church and the Montessori school shall install smoke and alarm systems as required by the fire marshal. 9 3. The city council shall not review this permit again unless there is a problem or if the owner or operator proposes a major change. Seconded by Councilmember Wasiluk Ayes - All I. AWARD OF BIDS None J. UNFINISHED BUSINESS 1. Gladstone West Street Improvements, Project 00 -05, Assessment Objections a. City Manager Fursman introduced the staff report. b. City Engineer Ahl presented the specifics of the report. Councilmember Koppen moved to approve the senior citizens' deferments for the fo llowing_prop erti e s . PIN 16- 29 -22 -41 -0033 Gloria J. Enright 1211 Ripley Ave. E. PIN 16- 29 -22 -42 -0069 Roxie T. Smith 1829 Frank St N. PIN 16- 29 -22 -42 -0072 Roxie T. Smith 1829 Frank St. N. PIN 16- 29 -22 -42 -0072 Charlotte W. Schnaith 1220 Frisbie Ave. E. Seconded by Councilmember Allenspach Ayes - All Councilmember Koppen moved to approve the reduction from two (2) units down to (1) unit for the following property PIN 16- 29 -22 -41 -0016 Charlotte W. Schnaith 1220 Frisbie Ave. E. Seconded by Councilmember Allenspach Ayes - All Councilmember Koppen moved to approve the cancellation of the assessment for the following property, PIN 16- 29 -22 -44 -0019 Greg & Jean Votel 1730 Atlantic St. N. Seconded by Councilmember Allenspach Ayes - All Councilmember Koppen moved to deny the cancellation of the assessment for the following _prop-e : PIN 16 -29 -44 -0078 Harold & Virginia Olson 1717 Duluth St. N. Seconded by Councilmember Allenspach Ayes - All 10 Councilmember Koppen moved to deny the revision of assessment for the following propertX: PIN 16- 29 -22 -44 -0082 Robert Ryan 1173 Larpenteur Ave. E. Seconded by Councilmember Allenspach Ayes - All 2. Authorize Expenditure and Approve Consultant Selection for Beaver Lake Townhomes Environmental Assessment Worksheet (EAW), City Project No. 01 -10 a. City Manager Fursman introduced the staff report. b. City Engineer Ahl presented the specifics of the report. C. ' The following persons were heard: Karl Kuhl, BRW/URS Margaret Lutfey, 1076 Mary Street, Maplewood Councilmember Wasiluk moved to approve BRW/URS Engineers prepare the EAW for Beaver Lake Townhome Project. The preparation cost of the EAW would be authorized up to $15,000 from the contingency fund. Staff should be directed to continue to negotiate with the developer for reimbursement of the reasonable costs of the EAW preparation. Seconded by Councilmember Collins. Ayes - Mayor Cardinal, Councilmembers Allenspach, Collins, Wasiluk Nays - Councilmember Koppen 3. Charitable Gambling Requests for 2002 a. City Manager Fursman introduced the staff report. b. Community Oriented Services Coordinator Callahan presented the specifics of the report. C. The following people were heard: Colleen Callahan, Community Oriented Services Coordinator Bruce Anderson, Director of Parks and Recreation George Rossbach, 1406 E. County Road C Don Wiegert, Maplewood Community Center Robert Overby, Historical Society Pete Boulay, Historical Society Russ Rooney, Red Cross Kathy Juenemann, 721 Mount Vernon Avenue 11 K, NEW BUSINESS 1. 2002 -2006 Capital Improvement Plan (4 Votes) a. City Manager Fursman introduced the staff report. b. Finance Director Faust presented the specifics of the report and presented a video outlining the plan. Councilmember Koppen moved to adopt the following resolution that coordinates the timing and financing. of ma' o, r equipment purchases and construction projects: RESOLUTION 01 -05 -045 TIMING AND FINANCING OF MAJOR EQUIPMENT PURCHASES WHEREAS, the 2002 -2006 Capital Improvement Plan coordinates the timing and financing of major' equipment purchase, and construction projects, and WHEREAS, the 2002 -2006 C.I.P. is a planning tool for City staff and elected officials, and WHEREAS, it is important to follow the construction and financing schedule on pages 1 -10 and 1 -11 in the C.I.P. in order to fully utilize the City's engineering staff and minimize the need for consultant engineers, and NOW THEREFORE, BE IT RESOLED, that the 2002 -2006 C.I.P. is hereby adopted as a planning document, and BE IT FURTHER RESOLVED, the construction and financing schedule on pages 1 -10 and 1 -11 in the C.I.P. will be followed to the freest extent possible. Seconded by Councilmember Allenspach Ayes - All 2. Authorize Expenditure and Approve Consultation Selection for Mall Area Traffic Study, Proj ect 01 -11 a. City Manager Fursman introduced the staff report. b. City Engineer Ahl presented the specifics of the report. Councilmember Koppen moved to approve a transfer of contingency funds for the preparation of the Mall Area Comprehensive Traffic Study up to $50,000, and that staff be directed to negotiate with Mn/DOT and Ramsey County for sharing of the cost of this study. The citv's overall expenditure should not exceed $30,000 from the contingency fund. Seconded by Mayor Cardinal Ayes - All 12 3. Authorization to Negotiate purchases through Housing Replacement Program a. City Manger Fursman gave the staff report. b. City Engineer Ahl presented the specifics of the report. Councilmember Koppen moved to approve the authorization for staff to be in negotiations with the property owners at 215, 211 and 209 Larpenteur Avenue East to buv their properties. Seconded by Councilmember Wasiluk Ayes - All 4. Purchase of New Squad Car a. City Manger Fursman gave the staff report for the city. b. Deputy Police Chief Tomalla, gave the specifics of the report. Councilmember Koppen moved to approve the purchase of a replacement police vehicle and subsequent budget changes. Seconded by Councilmember Wasiluk Ayes -All 5. Award of Construction Quote for Dispatch Renovation a. City Manager Fursman gave the specifics of the report. b. Fire Chief Lukin gave the specifics of the report. In Im Councilmember Allenspach moved to approve the award of bid to Kraus- Anderson in the amount of $26,500 for the renovation of the dispatch center. Seconded by Councilmember Collins Ayes - Mayor Cardinal, Councilmembers Allenspach, Wasiluk, Collins Nays- Councilmember Koppen VISITOR PRESENTATIONS 1. Kathy Juenemann- 721 Mount Vernon, Maplewood -- Offered congratulations on the award of bid for the dispatch center. 2. Ann Fosburg -2516 East Idaho, Maplewood - -Would like to see more of the welcome signs bordering more cities. COUNCIL PRESENTATIONS 1. Cable Commission -- Councilmember Koppen explained that the Cable Commission is looking at Hubbard Broadcasting property in Oakdale to purchase. If it is affordable they will also be researching the remodeling costs of the facility. 13 2. Housing and Redevelopment Authority -- Councilmember Koppen wanted to ensure the volunteers on the HRA Commission are being utilized to help develop a game plan to establish housing initiatives for redevelopment. N. ADMINISTRATIVE PRESENTATIONS Joy Park - -Dave Johnson, 2587 Lydia, Maplewood, expressed his concerns with activities taking place in the park. He would like to see funds expended towards the improvement of this park. Staff feels the brush needs to be cleared and the park patrolled on a regular basis. Park staff has not been increased in twelve years noted Parks and Recreation Director Anderson. He was supportive of adding a full -time position to maintain and patrol the park. Councilmember Wasiluk moved approval to accept the staff recommendation that the city council support the hiring of a park patrol supervisor at Joy Park, at $9.00 - $12.00 per hour for a three month, summer period. Salary to be paid by the Parks and Recreation and Police Department budgets. Councilmember Collins seconded. Ayes - All 0. ADJOURNMENT Councilmember Collins moved to adjourn the meeting at 9:53 P.M. Councilmember Allenspach seconded. Ayes - All Karen E. Guilfoile, City Clerk 14 V3 CITY COUNCIL/MANAGER WORKSHOP Tuesday, May 29, 2001 Council Chambers, City Hall 6:00 p.m. A. I CALL TO ORDER Be . ROLL CALL Mayor Robert Cardinal Councilmember Sherry Allenspach Councilmember Kenneth Collins Councilmember Marvin Koppen Councilmember Julie Wasiluk Present Present Present Present Present Others Present: City Manager Richard Fursman City Clerk Karen Guilfoile C. APPROVAL OF AGENDA Councilmember Allenspach suggested to move the Historic Preservation Commission Appointments to the City Council regular meeting under Presentations /Appointments if the Update on Litigation exceeds the time allotted. Councilmember Koppen moved to approve the agenda as submitted Councilmember Wasiluk seconded Ayes - All D. NEW BUSINESS 1. Update on Litigation - -Mr. Fursman explained the three items for the executive Session: A. Update on pending arbitration concerning the previous city manger's contract. B. Robert Zick vs The City of Maplewood C. Kevin Berglund vs The City of Maplewood Councilmember Koppen moved to enter into closed session held in the Maplewood Room. Councilmember Collins seconded. Ayes - All Julie Fleming Wolfe, League of Minnesota Cities, representing the city, gave an update on the current status of the arbitration with Mike McGuire. Councilmember Collins moved to continue with the process of arbitration with McGuire. Councilmember Wasiluk seconded. Ayes - All After Ms. Wolfe left, City Manager Fursman introduced Pete Regnier who from the onset has represented the city in Robert Zick vs the City of Maplewood and Kevin Berglund vs the City of Maplewood. Mr. Regnier advised all present that the closed session is protected by attorney /client privilege and should not be discussed outside of the room. The status of both cases, that are presently in Federal Court, was relayed by Mr. Regnier. Councilmember Collins moved to adjourn the closed session at 6:50 p.m. and return to council ch amberq _ Councilmember Allenspach seconded. Ayes - All City Manager noted that discussion was held in closed session regarding pending and ongoing litigation. E. FUTURE TOPICS None F. ADJOURNMENT Councilmember Collins moved to adjourn the workshop at 6:55 p.m. Councilmember Allenspach seconded. Ayes - All AGENDA NO. G -1 TO: City Council AGENDA REPORT FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: June 4, 2001 ' Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE $111 $166,994.79 $275, $90,081.60 Checks #54202 thru #54272 dated 5/29/01 Disbursements via debits to checking account dated 5/22 thru 5/29/01 Checks #54273 thru #54332 dated 6/1 thru 6/5/01 Disbursements via debits to checking account dated 5/29 thru 6/1/01 $643,970.41 Total Accounts Payable PAYROLL $341,370.45 Payroll Checks and Direct Deposits dated 5/25/01 $27,979.36 Payroll Deduction check #84136 thru #84140 dated 5/25/01 $369,349.81 Total Payroll $1,013,320.22 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. hu Attachments SAAGENDMAPU0104.JUN vchlist Check Register 05/25/2001 9 :52:21AM City of Maplewood Check Date Vendor Description /Account 54202 5/29/01 00100 ANCOM COMMUNICATIONS, INC. INSTALL BASE RADIO & 4 REMOTES 54203 5/29/01 00104 ANDERSON, EVERETT A REIMBURSE MILEAGE 5/4 TO 5/17 54204 5/29/01 00111 ANIMAL CONTROL SERVICES, INC. MPWD PATROL & BOARDING FEES 54205 5/29/01 01811 BERNATELLO'S PIZZA INC MERCH FOR RESALE 54206 5/29/01 00182 BESETH, GORDON REIMBURSE MILEAGE 5/5 TO 5/18 54207 5/29/01 00198 BOARD OF WATER COMMISSIONERS MONTHLY WATER UTIL - APRIL 54208 5/29/01 00300 CLAREYS SAFETY EQUIPMENT BACKFRAME DRIVE CAPS 54209 5/29/01 00380 DAVIES WATER EQUIPMENT CO. REPAIR CLAMP 54210 5/29/01 00463 EMERGENCY APPARATUS MAINT. REPAIR RESCUE 2 REPAIR AMB MEDIC 2 54211 5/29/01 02066 EMI AUDIO INSTALL AUDIO RECORDER 54212 5/29/0`1 02070 EMMS, MELISA CAR USE PROJ 00 -04 5/14 TO 5/18 54213 5/29/01 02071 FISHER, DAVID LUNCH - LAKE COUNTRY CHAP MTG 54214 5/29/01 00543 GE CAPITAL KODAK COPIER LEASE - APRIL 54215 5/29/01 02067 GLIDDEN COMPANY STORE, THE PAINT SUPPLIES 54216 5/29/01 00585 GOPHER STATE ONE -CALL SERVICE CALLS - APRIL 54217 5/29/01 00589 GRAF, DAVE KARATE - MAY 54218 5/29/01 00626 HANSEN THORP PELLINEN OLSON PROF SRVS - SURVEY 54219 5/29/01 00668 HIEBERT, STEVEN KENNEL POLICE DOG - 2 NIGHTS 54220 5/29/01 00672 HJELLE, ERIK INV HILLS COMM COLL COURSE & TEST 54221 5/29/01 00684 HOWARD R. GREEN COMPANY FEASIBILITY STUDY - PROJ 99 -02 FEASIBILITY STUDY - PROJ 00 -11 54222 5/29/01 00687 HUGO'S TREE CARE EDGERTON & ROSELAWN 54223 5/29/01 00719 INDEPENDENT SCHOOL DIST. #622 GYM SUPV FEES JOHN GLENN /MPWD GYM RENTAL 54224 5/29/01 00788 KARTS, FLINT MEALS - INVESTIGATION 54225 5/29/01 01897 KRAUS - ANDERSON CONSTRUCTION CO CONSTRUCTION MGMT SRVS THRU 4/ 54226 5/29/01 00821 KVAM, DAVID MEALS - SCHOOL 5/15 TO 5/17 54227 5/29/01 00837 LAKE SUPERIOR COLLEGE TED L'ALLIER REF SCH - DULUTH 54228 5/29/01 00856 LE, SHERRIE L ROLLS - MTG 5/17 54229 5/29/01 00857 LEAGUE OF MINNESOTA CITIES ANNUAL CONF REG FEES 54230 5/29/01 00902 M.E.M.A. REG - MEMA ANNUAL MTG 54231 5/29/01 00917 MAC QUEEN EQUIPMENT INC GAS SPRINGS/ SHOE RUNNERS /MISC 54232 5/29/01 00916 MACDONALD & MACK ARCHITECTS LT PROF SRVS - JUNE 2000 PROF SRVS - MARCH 2001 54233 5/29/01 01946 MEDICA FINANCE DEPT VIOLET CHOUINARD 00014646 - REFUN 54234 5/29/01 00972 MENARDS MISC SUPPLIES 54235 5/29/01 00977 METRO ATHLETIC SUPPLY SOCCER NETS 54236 5/29/01 00998 MIDWEST COCA -COLA BOTTLING CO. MERCH FOR RESALE 54237 5/29/01 01015 MINNCOMM PAGER 54238 5/29/01 01088 MN POLLUTION CONTROL AGENCY WASTEWATER LIC RENEWAL - NADEA 54239 5/29/01 01099 MONROY, JON J. MN STATE FIRE SCHOOL 54240 5/29/01 01117 MUNICILITE COMPANY MISC SUPPLIES STOP/TAIL LITE ASSEMBLY STROBE REFLECTORS 54241 5/29/01 00395 NATURAL RESOURCES, DEPT OF DNR FEES 54242 5/29/01 01126 NCPERS GROUP LIFE INS 612001 PERA LIFE INS - P/R DED IN MAY 54243 5/29/01 01175 NORTH ST. PAUL, CITY OF MONTHLY UTIL - 4/6 TO 5/7/01 SEWER SEWER/SECURITY LIGHT 54244 5/29/01 02072 NORTH STAR CHAPTER 2001 MEMBERSHIPS 54245 5/29/01 01178 NORTH STAR TURF, INC. PINS /BUSHINGS /SHAFTS/WASHERS MISC SUPPLIES MISC SUPPLIES Page: 1 Amount 5,858.50 112.47 1,143.42 80.40 66.24 781.26 14.55 86.81 920.53 437.41 183.56 48.23 15.00 528.32 106.50 44.80 120.00 575.00 31.95 80.99 3,275.02 193.25 11,161.20 143.00 1,225.25 10.56 27,347.93 22.02 85.00 9.72 1,180.00 34.00 496.07 528.00 176.00 382.76 61.13 122.95 340.70 163.98 23.00 117.43 31.61 43.24 146.12 1,547.00 213.00 1,267.60 218.29 401.92 70.00 559.79 18.47 11.86 1 vchlist • 05/25/2001 9 :52:21AM Check Register City of Maplewood Page: 2 Check Date Vendor 54245 5/29/01 01178 NORTH STAR TURF, INC. 54246 54247 54248 54249 54250 54251 54252 54253 54254 54255 54256 54257 54258 54259 54260 54261 54262 54263 54264 54265 54266 54267 54268 54269 54270 54271 54272 5/29/01 01205 5/29/01 00001 5/29/01 00001 5/29/01 00001 5/29/01 00001 5/29/01 00001 5/29/01 01311 5/29/01 00396 5/29/01 01360 5/29/01 00069 5/29/01 01375 5/29/01 02073 5/29/01 01504 5/29/01 01541 5/29/01 01618 5/29/01 01580 5/29/01 02069 5/29/01 02068 5/29/01 01704 5/29/01 01722 5/29/01 00592 5/29/01 01734 5/29/01 01750 5/29/01 01764 5/29/01 01780 5/29/01 01190 5/29/01 01807 71 Checks in this report 1'ln��►rir�finn /Ai+i+n� in* OAKDALE PAR 3 ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR P.E.R.A. PUBLIC SAFETY, DEPT OF REINHART FOODSERVICE RISK MANAGEMENT ALTERNATIVES ROBERTS, KEN .SINDT, ANDREA ST PAUL, CITY OF STRINGER BUSINESS SYSTEMS, INC THOMALLA, DAVID TSE, INC. ULTIMATE DRAIN SERVICES INC UMCPI URBANSKI, HOLLY VISIONARY SYSTEMS, LTD. W.W. GRAINGER, INC. WALSH, WILLIAM P. WATSON CO INC, THE WESTLING, TOM WILLIAMS, KELLY XCEL ENERGY ZWIEG, SUSAN (Continued) MISC SUPPLIES GOLF LEAGUES & LESSONS REF TERESA LABERE - RESIDENCE CH REF JEANNE GIERNET - MEMBERSHIP REF AMY ZERWAS - SOFTBALL REF ANN MARIE JONES - MEMBERSHIP REF JACK JUEHN - MEMBERSHIP ER ID #6120- 00,01 - 5/25/01 P/R INTOXILYZER COURSES MERCH FOR RESALE COMM PYMT TO COLLECTIONS TUITION REIMBURSEMENT REIMBURE MILEAGE 5/10/01 WATER -'FIRE FIGHTING DEVELOPER FOR FAX/COPIER TUITION & BOOK REIMBURSEMENT JANITORIAL SRVS 3/22 TO 4/18 REPAIR SRV - TILSEN PROJ 00 -04 SEMINAR FEE - 4 EMPLOYEES REPLENISH PETTY CASH RENEW SOFTWARE SUPPORT LOCKOUT TOOL BOX COMM BLDG INSPECTIONS MERCH FOR RESALE TENNIS COORD =& INSTR AQUATIC TOYS EMERGENCY STREET LIGHT REPAIR REIMBURSE MILEAGE 5/22/01 Total checks : 190.98 1,739.00 5.00 35.00 50.00 71.47 215.73 36, 616.23 440.00 201.80 246.26 865.87 8.28 98.41 317.63 1,246.90 704.40 2,400.00 140.00 173.22 660.00 96.36 172.00 180.95 813.75 42.80 1,217.85 10.01 111,823.71 2 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description 05121/01 05/22/01 MN State Treasurer Drivers License #697 05/21/01 05/22/01 MN State Treasurer Deputy Registrar #149 05/18/01 05/22/01 CBSA Dental Claims 05/15/01 05/22/01 MN Dept of Revenue Fuel Tax 05/22/01 05/23/01 MN State Treasurer Drivers License #697 05/22/01 05/23/01 MN State Treasurer Deputy Registrar #149 05/18/01 05/23/01 Elan Financial Services Purchasing card items 05/23/01 05/24/01 MN State Treasurer Drivers License #697 05/23/01 05/24/01 MN State Treasurer Deputy Registrar #149 05/24/01 05/25/01 MN State Treasurer Drivers License #697 05/24/01 05/25/01 MN State Treasurer Deputy Registrar #149 05/25/01 05/29/01 MN State Treasurer Drivers License #697 05/25/01 05/29/01 MN..State Treasurer. Deputy Registrar. #149 05/25/01 05/29/01 U.S. Treasurer Federal Payroll Tax TOTAL Amount 764.50 12,180.50 1,897.53 194.00 630.00 12,981.54 21,740.63 771.50 11,266.86 625.00 12,697.88 617.75 14,580.20 76,046.90 3 vchlist. Check Register Page: 1 06/01/2001 10:30:18AM City of Maplewood Check Date. 54273 6/5/01 54274 6/5/01 54275 6/5/01 54276 6/5/01 54277 6/5/01 Vendor Descrintion /Account Amount 00015 AT&T 02080 AT&T 00018 A T & T WIRELESS SERVICES 01808 A -1 ROOTMASTER 01908 ADMINISTRATION, DEPT OF 54278 6/5/01 02074 AHL, R CHARLES 54279 6/5/01 00322 ASSOCIATED CONSTRUCTION PUBL 54280 6/5/01 00170 BECKER, RONALD 54281 6/5/01 00174 BELDE, STAN 54282 6/5/01 02076 BETKER, RYAN 54283 6/5/01 00267 CARQUEST- MAPLEWOOD 54284 6/5/01 00283 CENTURY COLLEGE 54285 6/5/01 00307 COLLINS ELECTRICAL CONST. CO. 54286 6/1/01 00276 CORPORATE BENEFIT SERVICES 54287 6/5/01 00340 CRAMER BUILDING SERVICES 54288 6/5/01 00412 DONALD SALVERDA & ASSOCIATES 54289 6/5/01 00447 ECOPRINT GRAPHICS SERVICES 54290 6/5/01 02070 EMMS, MELISA 54291 6/5/01 02081 FINAL TOUCH SERVICES INC 54292 6/5/0.1 00513 FIRSTAR TRUST SERVICES 54293 6/1/01 00529 FORTIS BENEFITS INSURANCE CO. 54294 6/5/01 00612 GYM WORKS INC 54295 6/1/01 00644 HEALTHPARTNERS 54296 6/5/01 00668 HIEBERT, STEVEN 54297 6/5/01 00682 HORWATH, RON 54298 6/5/01 00789 KATH FUEL OIL SERVICE CO 54299 6/5/01 00906 M.P.E.L.R.A. 54300 6/5/01 00932 MAPLEWOOD BAKERY 54301 6/5/01 01819 MCLEOD USA 54302 6/1/01 00966 MEDICA CHOICE 54303 6/5/01 00977 METRO ATHLETIC SUPPLY 54304 6/5/01 00985 METROPOLITAN COUNCIL 54305 6/5/01 02077 MICROCOMPUTER SOLUTIONS 54306 6/5/01 01079 MN CHIEFS OF POLICE ASSOC. 54307 6/5/01 01023 MN COUNTY ATTORNEYS ASSOC 54308 6/1/01 01085 MN LIFE INSURANCE 54309 6/1/01 00395 NATURAL RESOURCES, DEPT OF 54310 6/5/01 01961 NEXTEL COMMUNICATIONS 54311 6/5/01 00001 ONE TIME VENDOR 54312 6/5/01 00001 ONE TIME VENDOR 54313 6/5/01 00001 ONE TIME VENDOR 54314 6/5/01 00001 ONE TIME VENDOR 54315 6/5/01 00001 ONE TIME VENDOR 54316 6/5/01 01313 PUMP AND METER SERVICE, INC. 54317 615/01 01678 QWEST 54318 6/5/01 01337 RAMSEY COUNTY -PROP REC & REV 54319 6/5/01 01359 REGAL AUTO WASH DETAIL 54320 6/5/01 01418 SAM'S CLUB DIRECT NATURE CTR - LONG DISTANCE SEPT LONG DISTANCE CALLS CELL PHONE CHARGES GRADING ESC - 1353 SKILLMAN AVE E INTERNET EMAIL DATA SERVICES - APR 2001 TAC MTG PARKING 4/4,4/19,5/24 CONST BID PUBL PROJ 01 -02 REIMBURSE MILEAGE 5/14 TO 5/25 K -9 HANDLER - MAY VEH ALLOW & MILEAGE 5/21 - 5/25 PAINT TRAINING - SPRING 2001 REPLACE LAMPS INCLUDES DISCOUNT JUNE 2001 ADMIN FEE REPAIRED COOLING UNIT REG FEE - MGMT PROGRAM BUSINESS CARDS REIMBURSE MILEAGE & MISC 5/21 - 5/2 EXTERIOR WINDOWS PAYING AGENT FEE - 6 MONTHS JUNE 2001 REMITTANCE PREVENTATIVE MAINT - MAY JUNE 2001 REMITTANCE K -9 HANDLER - JUN 2001 MISC SUPPLIES #2 DIESEL, LOW SULPHUR, RED DYED UNLEADED, MID -GRADE (89 OCTANE) G ANNUAL CONF REG FEE - LE BIRTHDAY CAKES TELEPHONE BILL JUNE 2001 REMITTANCE 3 CASES - PRACTICE TENNIS BALLS- - WASTEWATER - JUNE 2001 PRINTER REPAIR 48 PERMITS TO CARRY CARDS INVENTORY & RETURN FORMS JUNE 2001 REMITTANCE DNR FEES WIRELESS SERVICES REF CHERYL DAHL - CANC PROGRAMS REF JULIE CONRAD - 4 ACTIVITIES REF HELEN OLSON - 01000974 REF LINDA MILLER - INV FEE REF KAREN RUPRECHT - 00020352 REPLACED BREAKAWAY SWIVEL REMOVED WATER FROM SUBPUMP COIN -OP PHONES EMER VEH SYS - 2000 MAINTENANCE CAR WASHES CANDY /SNACKS VENDING MACHINES CANDY & SNACKS FOR PROGRAMS MERCH FOR RESALE MERCH FOR RESALE 70.61 96.66 126.16 1,000.00 141.00 440.00 17.00 120.62 44.51 35.00 21.18 117.31 325.00 70.31 523.60 161.75 600.00 316.82 39.50 740.18 87.50 2,387.58 500.00 34, 546.60 35.00 41.16 7,099.99 8,739.56 195.00 114.00 3,929.10 37,840.20 1,483.44 156,051.07 200.00 14.78 24.05 2,743.23 941.00 406.98 14.00 44.00 81.70 111.00 305.78 154.86 262.05 1,468.08 140.85 179.26 116.51 131.71 21.36 164.20 I- a vchlist Check Register Page: 9 2 06/01/2001 10:30:18AM City of Maplewood Check Date Vendor Description /Account Amount 54320 6/5/01 01418 SAM'S CLUB DIRECT (Continued) COLD CUPS /SNACKS 35.34 MERCH FOR RESALE 24.92 MISC SUPPLIES 31.74 CR I NV #002925 -7 . 19 MERCH FOR RESALE 90.83 SUPPLIES - LANE /COS & FIRE 126.68 MERCH FOR RESALE 196.04 POP & SNACKS 280.33 MERCH FOR RESALE 292.61 SUPPLIES - OPEN HOUSE LONDIN 64 DIR PRIM RENEW & 17 MEMBERSHIPS 285.00 ANNUAL ADMIN FEE 100.00 54321 6/5/01 01556 SPEEDWAY SUPERAMERICA LLC FUEL 20.44 54322 6/5/01..'' STANTON GROUP 2000 COMPLIANCE FEE 250.00 54323 6/5/01 01538 STRETCHER'S SQUAD CHANGEOVER #949 19398.00 54324 6/5/01 02079 SUPERIOR CONSULING SERVICES CONSULTING SERVICES 525.00 54325 6/5/01 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS NO 1,560.83 54326 6/5/01 01592 TAYLOR TECHNOLOGIES, INC. PHONE SUPPORT 154.00 54327 6/5/01 01618 THOMALLA, DAVID REIMBURSE TUITION & BOOKS 572.90 54328 6/5/01 01693 U.S. POSTAL SERVICE REPLENISH POSTAGE METER 3,000.00 54329 6/5/01 01683 UNIFORMS UNLIMITED INC BOOTS 103.50 UNIFORM 44.00 PANTS & SHOES 203.85 54330 6/5/01 01690 UNITED HOSPITAL PRE - EMPLOYMENT PHYSICAL 65.00 54331 6/5/01 01711 VECTOR INTERNET SERVICES INC WEB SPACE & DOMAIN HOSTING 24.00 54332 6/5/01 01783 WINGER, DONALD J CONF 4/23 TO 4/26 - MEALS 45.00 60 Checks in this report Total checks : 2759070.31 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement D= D--= P Description _= rapt °n Amount 05/25/01 05/29/01 05/29/01 05/30/01 CBSA MN State Treasurer Dental ' Claims 390.45 05/29/01 05/30/01 MN State Treasurer Drivers License #697 Deputy Registrar #149 � 719.50 05/25/0.1 05/25/01 05/30/01 MN State Treasurer State Payroll Tax y 13,316.50 13,633.60 05/30/01 05/30/01 05/31/01 Elan Financial cial Services MN State Treasurer Purchasing card items 23,069.04 05/30/01 0 5/31/01 MN State Treasurer Drivers rivers License #697 Deputy Registrar #149 699.50 05/25/01 05/31/01 05/31/01 WI Dept of Revenue State Payroll Tax 18,546.21 1 305.85 0 5/31/01 06/01/01 06/01/01 MN State Treasurer MN State Treasurer Driver s License #697 594.50 Deputy Registrar #149 17, 806.45 TOTAL 90v081.60 [I$ CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 05/25/01 ALLENSPACH, SHERRY 339.27 dd 05/25/01 COLLINS, KENNETH 339.27 dd 05/25/01 KOPPEN, MARVIN 339.27 dd 05/25/01 MCGUIRE, MICHAEL 197.48 dd 05/25/01 DOLLERSCHELL, ROBERT 251.25 dd 05/25/01 OSTER, ANDREA 1 dd 05/25/01 CARLSON, THERESE 1 dd 05/25/01 HOIUM, DORA 263.50 dd 05/25/01 LE, SHERYL 3 dd 05/25/01 FAUST, DANIEL 3 dd 05/25/01 URBANSKI, HOLLY 1 dd 05/25/01 ANDERSON, CAROLE 1 dd 05/25/01 BAUMAN, GAYLE 2 dd 05/25/01 JACKSON, MARY 1,575.94 dd 05/25/01 KELSEY, CONNIE 676.61 dd 05/25/01 TETZLAFF, JUDY 1,391.94 dd 05/25/01 CASAREZ, GINA 268.75 dd 05/25/01 CASAREZ, GINA 211.69 dd 05/25/01 FRY, PATRICIA 1,567.27 dd 05/25/01 GUILFOILE, KAREN 2,203.38 dd 05/25/01 CAROE, JEANETTE 1,510.36 dd 05/25/01 JAGOE, CAROL 1 dd 05/25/01 JOHNSON, BONNIE 898.04 dd 05/25/01 OLSON, SANDRA 905.72 dd 05/25/01 WEAVER, KRISTINE 917.62 dd 05/25/01 CORCORAN, THERESA 1,576.04 dd 05/25/01 MARTINSON, CAROL 1,438.34 dd 05/25/01 POWELL, PHILIP 1,793.07 dd 05/25/01 THOMALLA, DAVID 2 dd 05/25/01 WINGER, DONALD 3 dd 05/25/01 ALDRIDGE, MARK 2 dd 05/25/01 ANDREWS, SCOTT 2 dd 05/25/01 BAKKE, LONN 2 dd 05/25/01 BANICK, JOHN 2,743.10 dd 05/25/01 BELDE, STANLEY 2 dd 05/25/01 BOHL, JOHN 2,172.75 dd 05/25/01 BOWMAN, RICK 2,219.14 dd 05/25/01 DOBLAR, RICHARD 1 dd 05/25/01 HALWEG, KEVIN 2 dd 05/25/01 HEINZ, STEPHEN 2 dd 05/25/01 HERBERT, MICHAEL 2 dd 05/25/01 HIRBERT, STEVEN 2,280.14 dd 05/25/01 JUNG, STEPHANIE 1 dd 05/25/01 KARIS, FLINT 2,563.81 7 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 05/25/01 KVAM, DAVID 3,015.07 dd 05/25/01 LARSON, DANIEL 1 dd 05/25/01 LU, JOHNNIE 1 dd 05/25/01 MARTIN, JERROLD 1,379.14 dd 05/25/01 OLSON, JULIE 1,594.23 dd 05/25/01 PIKE, GARY 1,951.54 dd 05/25/01 RABBETT, KEVIN 2,821.80 dd 05/25/01 SCHROFER, ROBERT 1 dd 05/25/01 STEFFEN, SCOTT 2 dd 05/25/01 STOCKTON, DERRELL 2,143.46 dd 05/25/01 SZCZEPANSKI, THOMAS 2 dd 05/25/01 WATCZAK, LAURA 2,104.74 dd 05/25/01 WENZEL, JAY 1,570.34 dd 05/25/01 BERGERON, JOSEPH 2,625.44 dd 05/25/01 GROTTY, KERRY 2,636.66 dd 05/25/01 DUNN, ALICE 2,414.22 dd 05/25/01 ERICKSON, VIRGINIA 2,200.74 dd 05/25/01 EVERSON, PAUL 1,792.24 dd 05/25/01 FLOR, TIMOTHY 2 dd 05/25/01 FRASER, JOHN 2 dd 05/25/01 HALWEG, JODI 1,408.88 dd 05/25/01 JOHNSON, KEVIN 2 dd 05/25/01 MORNING, TIMOTHY 1 dd 05/25/01 PALMA, STEVEN 2,413.40 dd 05/25/01 PARSONS, KURT 1 dd 05/25/01 ROSSMAN, DAVID 2,501.26 dd 05/25/01 THIENES, PAUL 2,124.08 dd 05/25/01 GERVAIS -JR, CLARENCE 2,121.83 dd 05/25/01 CALLAHAN, COLLEEN 1,860.93 dd 05/25/01 SPANGLER, EDNA 898.00 dd 05/25/01 LUKIN, STEVEN 2,657.40 dd 05/25/01 SVENDSEN, RUSTIN 2 dd 05/25/01 ZWIEG, SUSAN 1,525.54 dd 05/25/01 AHL, R. CHARLES 3 dd 05/25/01 PRIEFER, WILLIAM 1,991.94 dd 05/25/01 DEBILZAN, THOMAS 1 dd 05/25/01 EDGE, DOUGLAS 1 dd 05/25/01 KANE, MICHAEL 2,235.14 dd 05/25/01 LUNDSTEN, LANCE 2,544.51 dd 05/25/01 LUTZ, DAVID 1,712.44 dd 05/25/01 MEYER, GERALD 1 dd 05/25/01 NAGEL, BRYAN 1,649.54 dd 05/25/01 OSWALD, ERICK 1,922.32 dd 05/25/01 CAVETT, CHRISTOPHER 2,634.33 dd 05/25/01 DUCHARME, JOHN 1,929.54 dd 05/25/01 PECK, DENNIS 2,067.94 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 05/25/01 PRIEBE, WILLIAM 4,418.98 dd 05/25/01 ANDERSON, BRUCE 3 dd 05/25/01 DOHERTY, KATHLEEN 1,554.34 dd 05/25/01 NL RUSKA, MARK 2,235.14 dd 05/25/01 SCHINDELDECKER, JAMES 1,611.94 dd 05/25/01 GREW- HAYMAN, JANET 871.97 dd 05/25/01 HORSNELL, JUDITH 1,470.37 dd 05/25/01 HUTCHINSON, ANN 1 dd 05/25/01 NELSON, JEAN 925.36 dd OS /25 /O1 GAYNOR, VIRGINIA 1 dd 05/25/01 COLEMAN, MELINDA 3 dd 05/25/01 EKSTRAND, THOMAS 2 dd 05/25/01 LIVINGSTON, JOYCE 863.00 dd 05/25/01 RAWLINGS, RINDA 1,134.34 dd 05/25/01 SINDT, ANDREA 1,226.34 dd 05/25/01 THOMPSON, DEBRA 611.50 dd 05/25/01 BERGO, CHAD 1,673.54 dd 05/25/01 ROBERTS, KENNETH 2,471.64 dd 05/25/01 CARVER, NICHOLAS 2,250.04 dd 05/25/01 FISHER, DAVID 2,388.74 dd 05/25/01 ANZALDI, MANDY 1 dd 05/25/01 FLUG, MEGAN 162.75 dd 05/25/01 GRAF, MICHAEL 1,311.94 dd 05/25/01 KELLY, LISA 1,143.96 dd 05/25/01 ROBBINS, AUDRA 1,582.34 dd 05/25/01 TAUBMAN, DOUGLAS 2,272.59 dd 05/25/01 BREHEIM, ROGER 1,623.94 dd 05/25/01 NORDQUIST, RICHARD 1 dd 05/25/01 OTIS, MARY ELLEN 668.23 dd 05/25/01 SCHULTZ, SCOTT 1,630.49 dd 05/25/01 CHRISTENSEN, JODIE 998.46 dd 05/25/01 COLEMAN, PHILIP 482.81 dd 05/25/01 CROSSON LINDA 1 dd 05/25/01 EASTMAN, THOMAS 2,195.14 dd 05/25/01 ERICKSON, KYLE 783.15 dd 05/25/01 FARR, DIANE 376.78 dd 05/25/01 MCCLUNG, HEATHER 329.95 dd 05/25/01 STAPLES, PAULINE 2,472.00 dd 05/25/01 ATKINS, KATHERINE 98.63 dd 05/25/01 CORNER, AMY 135.75 dd 05/25/01 HASSENSTAB, DENISE 144.75 dd 05/25/01 HORWATH, RONALD 1,185.54 dd 05/25/01 KOEHNEN, AMY 71.40 dd 05/25/01 MARUSKA, ERICA 403.53 dd 05/25/01 WHITE, NICOLE 225.71 dd 05/25/01 WORWA, LINDSAY 194.81 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 10 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 05/25/01 RENSLOW, RITA 115.28 dd 05/25/01 REILLY, MICHAEL 1,124.74 dd 05/25/01 SCHLINGMAN, PAUL 102.34 dd 05/25/01 SEEGER, GERALD 467.35 dd 05/25/01 STEINHORST, JEFFREY 587.66 dd 05/25/01 SWANSON, LYLE 1,543.95 dd 05/25/01 YOUNG, DILLON 783.08 dd 05/25/01 HURLEY, STEPHEN 2,314.62 wf 83985 05/25/01 CARDINAL, ROBERT 385.50 wf. - 83986 05/25/01 WASILUK, JULIE 339.27 wf 83987 05/25/01 FURSMAN, RICHARD 6 wf 83988 05/25/01 ZICK, LINDA 736.00 wf 83989 05/25/01 ENGSTROM, MICHAEL 9.37 wf 83990 05/25/01 INGVOLDSTAD, CURTIS 156.25 wf 83991 05/25/01 CUDE, LARRY 403.46 wf 83992 05/25/01 EDSON, KAREN 1,000.00 wf 83993 05/25/01 MATHEYS, ALANA 1 wf 83994 05/25/01 HANSEN, LORI 1,135.28 wf 83995 05/25/01 VIETOR, LORRAINE 1,724.97 wf 83996 05/25/01 BECKER, RONALD It 405.00 wf 83997 05/25/01 MICHNA, PATRICIA 213.00 wf 83998 05/25/01 PALANK, MARY 1 Wf 83999 05/25/01 RICHIE, CAROLE 1,569.29 wf 84000 05/25/01 SVENDSEN, JOANNE 1,857.79 wf 84001 05/25/01 TICHY, PAMELA 108.00 wf 84002 05/25/01 ANDREWS, KELLIE 96.00 wf 84003 05/25/01 BARTZ, PAUL 2 wf 84004 05/25/01 BUSACK, DANIEL 1,799.66 wf 84005 05/25/01 KONG, TOMMY 1,510.81 wf 84006 05/25/01 STEINER, JOSEPH 88.00 wf 84007 05/25/01 WELCHLIN, CABOT 2,098.32 wf 84008 05/25/01 MEEHAN, JAMES 2,528.20 wf 84009 05/25/01 SHORTREED, MICHAEL 3 wf 84010 05/25/01 DARST, ROBERTA 754.75 wf 84011 05/25/01 NIVEN, AMY 638.23 wf 84012 05/25/01 WEGWERTH, JUDITH 1,640.28 wf 84013 05/25/01 ELIAS, BRIAN 460.00 wf 84014 05/25/01 FREBERG, RONALD 1,714.04 wf 84015 05/25/01 JONES, DONALD 1,448.94 wf 84016 05/25/01 ELIAS, JAMES 2 wf 84017 05/25/01 EMMS, MELISSA 528.68 wf 84018 05/25/01 GROVER, CAROLYN 307.80 wf 84019 05/25/01 LINDBLOM, RANDAL 1,929.54 wf 84020 05/25/01 BUCZKOWSKI, ALAN 340.00 wf 84021 05/25/01 EDSON, DAVID 1 wf 84022 05/25/01 HELEY, ROLAND 1,639.14 10 I�,f( Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf Wf CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 84023 05/25/01 HINNENKAMP, GARY 1,585.62 84024 05/25/01 LINDORFF, DENNIS 109.54 84025 05/25/01 LUND, ERIC 264.00 84026 05/25/01 NAUGHTON, JOHN 1 84027 05/25/01 NOVAK, MICHAEL 1 84028 05/25/01 RODRIGUEZ, RAUL 636.50 84029 05/25/01 BERGREN, KIRSTEN 170.50 84030 05/25/01 GERNES, CAROLE 192.00 84031 05/25/01 KOS, HEATHER 959.40 84032 05/25/01 MACY, RITA 31.25 84033 05/25/01 WORDEN, KRISTEN 291.76 84034 05/25/01 FINWALL, SHANN 1 84035 05/25/01 ANDERSON, EVERETT 700.00 84036 05/25/01 BESETH, GORDON 1 84037 05/25/01 WENGER, ROBERT 2 84038 05/25/01 ANGLES, JERI 240.00 84039 05/25/01 BJORK, BRANDON 75.00 84040 05/25/01 FINN, GREGORY 1,516.74 84041 05/25/01 FRANK, LAURA 111.38 84042 05/25/01 GEBHARD, JILLIAN 186.01 84043 05/25/01 ' OHLHAUSER; MEGHAN 38.06 84044 05/25/01 SHOBERG, KAR.I 212.31 84045 05/25/01 WERNER, KATIE 156.25 84046 05/25/01 GERMAIN, DAVID 1 84047 05/25/01 HAAG, MARK 1 84048 05/25/01 NADEAU, EDWARD 2,235.14 84049 05/25/01 DISKERUD, HEATHER 35.50 84050 05/25/01 GLASS, JEAN 1 84051 05/25/01 HABLE, NATASHA 231.20 84052 05/25/01 HOIUM, SHEILA 915.29 84053 05/25/01 HOOGE, NICK 57.80 84054 05/25/01 PARTLOW, JOSHUA 136.00 84055 05/25/01 POWERS, NICOLE 253.30 84056 05/25/01 RIDLEHOOVER, KATE 267.77 84057 05/25/01 SCHMIDT, RUSSELL 1 84058 05/25/01 SHOBERG, CARY 568.56 84059 05/25/01 SMITH, AMY 96.94 84060 05/25/01 LINGER, MARGARET 702.20 84061 05/25/01 ANDERSON, TIMOTHY 211.45 84062 05/25/01 BACHMAN, NICOLE 99.33 84063 05/25/01 BODZIAK, MICHAEL 335.00 84064 05/25/01 BRENEMAN, NEIL 137.55 84065 05/25/01 CARLSON, JULIE 40.00 84066 05/25/01 CHAPMAN, JENNY 330.84 84067 05/25/01 CMIEL, NICHOLAS 29.70 84068 05/25/01 COSTA, JOSEPH 120.00 11 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 84069 05/25/01 DEGRAW, KRYSTAL 646.66 Wf 84070 05/25/01 FALKENSTEIN, MONICA 52.00 Wf 84071 05/25/01 GRUENHAGEN, LINDA 308.25 Wf 84072 05/25/01 HAGGERTY, KATHRYN 126.75 Wf 84073 05/25/01 HAWKE, ASHLEY 896.31 Wf 84074 05/25/01 HEINN, REBECCA 414.40 Wf 84075 05/25/01 HEXUM, AMANDA 66.00 Wf 84076 05/25/01 HOLMGREN, LEAH 279.80 Wf 84077 05/25/01 HOULE, DENISE 175.48 Wf 84078 05/25/01 HUPPERT, ERIN 16.00 Wf 84079 05/25/01 IRISH, KARL 125.13 Wf 84080 05/25/01 JOHNSON, ROBERT 233.85 Wf 84081 05/25/01 JOHNSON, ROLLAND 50.75 Wf 84082 05/25/01 KERSCHNER, JOLENE 218.50 Wf 84083 05/25/01 KOEHNEN, MARY 567.68 Wf 84084 05/25/01 KRONHOLM, KATHRYN 156.00 Wf 84085 05/25/01 MCMAHON, MELISSA 29.88 Wf 84086 05/25/01 MEISEL, TAMBREY 27.00 Wf 84087 05/25/01 MILLS, ANNE 52.00 Wf 84088 05/25/01 MOSSONG, ANDREA 259.88 Wf 84089 05/25/01 OLSON, ABIGAIL .238.83 Wf 84090 05/25/01 OWEN, JONATHAN 120.25 Wf 84091 05/25/01 PEHOSKI, CAITLIN 139.75 wf 84092 05/25/01 PEHOSKI, JOEL 137.70 Wf 84093 05/25/01 SCHAEFER, ROB 26.00 Wf 84094 05/25/01 SMITLEY, SHARON 242.50 Wf 84095 05/25/01 SWANER, JESSICA 92.25 Wf 84096 05/25/01 WARNER, CAROLYN 98.30 Wf 84097 05/25/01 WEDES, CARYL 131.25 Wf 84098 05/25/01 WELTER, ELIZABETH 314. - -18 - - - - -- wf 84099 05/25/01 WELTER, KRISTINE 39.00 Wf 84100 05/25/01 WHITE, TIMOTHY 203.10 wf 84101 05/25/01 WHITING, ROBIN 13.00 wf 84102 05/25/01 WILLIAMS, KELLY 747.04 wf 84103 05/25/01 WOODMAN, ALICE 290.85 Wf 84104 05/25/01 ZIELINSKI, JENNIFER 97.55 Wf 84105 05/25/01 BOSLEY, CAROL 203.28 Wf 84106 05/25/01 BREITBACH, GARY 199.50 Wf 84107 05/25/01 GLASS, GILLIAN 25.80 Wf 84108 05/25/01 GROPPOLI, LINDA 230.95 Wf 84109 05/25/01 HANSEN, ANNA 128.98 Wf 84110 05/25/01 HUPPERT, ERICA 344.05 Wf 84111 05/25/01 KONECZNY, JENNA 12.00 Wf 84112 05/25/01 LARKIN, JENNIFER 6.50 Wf 84113 05/25/01 RADKE, ANN 54.00 Wf 84114 05/25/01 SCHROEDER, KATHLEEN 354.20 12 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 13 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 84115 05/25/01 SHERRILL, CAITLIN 46.24 wf 84116 05/25/01 ANDERSON, LINDSEY 57.15 Wf 84117 05/25/01 BEHAN, JAMES 1,493.19 Wf 84118 05/25/01 DOUGLASS, TOM 371.90 Wf 84119 05/25/01 JAHN, DAVID 1,518.92 Wf 84120 05/25/01 KOSKI, JOHN 1 Wf 84121 05/25/01 KYRK, ASHLEY 85.70 Wf 84122 05/25/01 LANGEVIN, KRISTINA 139.65 Wf 84123 05/25/01 LESLIE, DUSTIN 170.30 Wf 84124 05/25/01 LONETTI, JAMES 792.38 Wf 84125 05/25/01 MAINA, FRANK 186.20 Wf 84126 05/25/01 MORIN, TROY 168.00 Wf 84127 05/25/01 PATTERSON, ALBERT 798.15 wf 84128 05/25/01 PETERSON, LYNDSAY 41.28 Wf 84129 05/25/01 PRINS, KELLY 363.24 Wf 84130 05/25/01 RISTOW, JONATHAN 38.10 Wf 84131 05/25/01 SARPONG, SEAN 158.75 Wf 84132 05/25/01 SEVERSON, HOLLY 39.90 Wf 84133 05/25/01 AICHELE, CRAIG 1 Wf 84134 05/25/01 MULVANEY, DENNIS 1,779.94 Wf 84135 05/25/01 PRIEM, STEVEN 1,649.22 341,370.45 13 AGENDA NO. �v Action by Co Date Endorsed AGENDA REPORT Modified ... Rejected oft TO: City Manager FROM: Finance Director 4§ze,�- RE: Designation of U.S. Bank as Depository DATE: May 29, 2001 PROPOSAL It is proposed that the attached resolution be adopted to designate U.S. Bank as depository for checking account services which will decrease banking. costs by $38,000 over two years. BACKGROUND For the past six years the City of Maplewood has used Wells Fargo (formerly Norwest) Bank for checking account services. Two accounts have been used: a zero balance disbursement account at Lewistown, Montana and a regular checking account at Maplewood. The zero balance disbursement account is part of a controlled disbursement system designed to maximize check float time so that additional interest can be earned on cash balances. This system also eliminates the need to guess when checks will clear the bank account because each morning city staff is advised by the bank of the amount of checks that will be charged to the account. The use of a checking account at Lewistown, Montana does not cause problems for individuals and companies that receive the checks. City checks are labeled Wells Fargo Bank Montana, N.A., Lewistown, MT but have never been questioned about this. The controlled disbursement system has worked very well over the past six years. In response to a Request for Proposals, there were three responses: Wells Fargo Bank, U.S. Bank and a joint proposal from the 4M Fund and U.S. Bank. The net annual cost (service charges less interest earnings) for the banking services in each proposal compared to the current net annual cost is as follows: $12,999.72 — Current cost 13,246.80 —Wells Fargo Sweep Option 9,814.68 —Wells Fargo Controlled Disbursement Option 4,945.44 — U.S. Bank (5,997.48) — U.S. Bank/4M Fund The "negative cost" listed for the U.S. Bank/4M Fund is because there are no service charges; the amount listed represents annual interest earnings. The 4M Fund is sponsored by the League of Minnesota Cities and is a liquid asset fund that provides a separately managed investment pool specifically designed for Minnesota public entities. It is managed by Voyageur Asset Management and administered by MBIA- Municipal Investors Service. Banking and custody services are provided to the fund by U.S. Bank. Initially the 4M Fund was created as an investment vehicle but it now offers free banking services. The 4M Fund investment earnings finance the cost of the banking and investment services. The proposal by the U.S. Bank/4M Fund is similar to the banking services provided by Wells Fargo Bank. Two accounts will be used: a zero balance disbursement account at Havre, Montana and a zero balance account at Maplewood. The zero balance disbursement account is part of a controlled disbursement system designed to maximize check float time so that additional interest can be earned on cash balances. The zero balance account at Maplewood will be used for making bank deposits and at the end of each day its balance would be transferred to the 4M Fund for investment. RECOMMENDATION It is recommended that the attached resolution be adopted to designate U.S. Bank as depository for checking account services. RESOLUTION DESIGNATING U.S. BANK AS DEPOSITORY BE IT RESOLVED, that U.S. Bank and each bank now or hereafter affiliated with it, is hereby designated as depository for demand deposits of the City of Maplewood, and BE IT FURTHER RESOLVED, that an agreement is hereby approved with U.S. Bank for checking account services based upon the terms in their proposal, and BE IT FURTHER RESOLVED, that funds deposited in said bank may be withdrawn by check when signed by the signature, or by the facsimile signature, of the Mayor, City Manager, and Finance Director, and BE IT FURTHER RESOLVED, that funds in said bank may be wire transferred at the request of the Finance Director or Assistant Finance Director, and BE IT FURTHER RESOLVED, that deposits in said bank shall not exceed the amount of F.D.I.C. insurance covering such deposits unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED, that this depository designation shall be effective on June 12, 2001 and continue to be effective until a new depository is designated. PAR NANCE \WORD\AGN \DESIGNATION OF US BANK.DOC AGENDA # Action by c ounc i } MEMORANDUM Date Endorsed TO: City Manager Modified FROM: Thomas Ekstrand, Assistant Community Development Director SUBJECT: Resolution of Appreciation for Jon LaCasse DATE: May 24, 2001 —� INTRODUCTION Enclosed is a resolution of appreciation for Jon LaCasse. Jon served as a member of the community design review board (CDRB) for 1 Y2 'years, from August, 23, 1999. COMMITTEE ACTION May 22, 2001: The CDRB recommended adoption of this resolution and forwarding to the city council. RECOMMENDATION Adopt the. attached resolution for Jon LaCasse. p:corn_dvpticdrbres.app(6.2) Attachment: Resolution of Appreciation RESOLUTION OFAPPRECL47YON WHEREAS, .Ton LaCasse has been a member of the Maplewood Community Design Review hoard since August 23, 1999 and has served faithfully in that capacity; and WHEREAS, the Community Design Review Board has appreciated his experience, insights and good judgement; and WWEREAS, Jon has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Jon has shown dedication to his duties and has consistently contributed his leadership and effort far the benefit of the City. NOW, THEREFORE, IT IS HERESYRESOLYED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Jon LaCasse is hereby extended our gratitude and appreciation for his dedicated service and we wish him continued success in the futures Passed by the Maplewood City Council on June 11, 2001 Robert Cardinal, Mayor Passed by the Maplewood Community Design Review Board on May 22, 20010 Matt Ledvina, Chairperson Attest: Karen Guilfoile, Clerk AGENDA ITEM Action by AGENDA REPORT TO: City Manager Modified FROM: City Engineer Rejected W . MOM SUBJECT: Assessment Objections, Public Improvement 00 -OS Gladstone Neighborhood gh borhood Streets DATE: June 1, 2001 The city has received an assessment appeal for changes. It is fora Senior Citizen deferment and can be processed by.the city clerk upon receipt of appropriate qualification. The application was apparently misplaced when initially presented. The necessary application forms will be sent to the requesting property owner for completion and return for validation., REQUEST FOR SE1vIOR CITIZEN DEFERMENT PIN 16 -29 -22-43 -0031 C.G. Kettleson 1159 Larpenteure Ave. E. RECOMMENDATION Pursuant Minn. Statute 429 and all of its related subdivisions, it is recommended that the City Council grant deferment to the requesting property owner subject to the receipt of appropriate documentation required for processing the above deferment requests. RCA dlp Attachment Assessment Hearing appeal form - Senior Citizen Deferment PIN 16- 29 -22 -43 -0031 ASSESSMENT HEARING APPEAL FORM GLADSTONE NEIGHBORHOOD STREETS PROJECT 00 -05 Address of assessed parcel Property identification number: (12 digit number) Do you wish to address the city council tonight? El [a Yes No o- Ic. 3 t m l th' f. '# �r�"' » f'�.' � �� �� °�►! �^ #�"�' c��:r...s�i �r+�r► # #r� tla r�r r�� +� ► . # _ p , c.�.�,� ...�Wi �. � ./� , ..� ag a r�� cancel your assessment: This form must be completed. and filed with the city clerk no later than the close. of the city council .assessment hearing on May 14, 2001.. Your request will become part of the public hearin record. I re uest" that the city council hearing q Y consider (check one): a. [A Senior-citizen deferment (over 65 years of age) b. ❑ Disability hardship deferment (where retired by virtue of a permanent and total disability) C. 1:1 Cancellation of assessment d. ❑ Revision of assessment Reason for the request: Ile- 5- Print Name Signature Date �.r h v, Address of Property Owner Opa ) _72!�,gz6g Code Telephone f l w� City State Zip ji-0- Agenda Item # C 75^_ MEMORANDUM Action by Cow TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk RE: Gambling Resolution DATE: June 5, 2001 Datc Endorsed.,,,...,�,� Modif eid ....r,�,.,,�. Hill Murray Father's Club, Inc. needs to renew their Lawful Gambling License with the State' of Minnesota which requires a resolution from the City. Their gambling is conducted at Champps Restaurant, 1734 Adolphus Street. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the Hill Murray Father's Club, Inc., to operate at Champps Restaurant located at 1734 Adolphus, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Agenda #_C:� 14? AGENDA REPORT "w aft t)at� Endorsed TO: Richard Fursman, City Manager Modifier Rejected FROM: Karen Guilfoile, City Clerk t DATE: June 5, 2001 RE: Reception Area/Deputy Registrar Remodeling As the department has grown and our services have increased, the need for additional counter space has become more of a necessity. When we became a passport acceptance facility, little did we know that it would -be so successful. We processed 2,216 applications in 2000 and from January through May of this year we have already done 1,312! Considering this growth, and the steady increase of motor vehicle transactions over the years, staff is literally stepping on each other to serve the public. Our proposed remodeling project would give us an additional 7 V2 feet of counter space and open up the reception area giving us much needed room to distribute city mail and allow access to the fax machine. It would also permit flow of activity between the receptionist and motor vehicle and passport processing staff which will aid in serving the public. To aid in reducing costs, we will be using a counter cabinet that we salvaged from the old dispatch center. We are awaiting a quote for this work from Kraus- Anderson and should receive it before the end of the week for council consideration. Agenda # AGENDA REPORT Action by Coin ti Date Endorsed TO: Richard Fursman, City Manager Modified °N Rejected FROM: Karen Guilfoile, City Cler DATE: June 5, 2001 RE: Change of Polling Place State Statute 204B.16 dictates that polling places be designated by ordinance or resolution and that no designation of a new or changed polling place shall become effective less than 90 day prior to an election. Also, following State Statute, a nonforwardable notice shall be sent to ever affected household with at least one registered voter in the precinct informing them of the new polling place location. It is requested that the council approve the following resolution. RESOLUTION CHANGING POLLING PLACE LOCATION BE IT RESOLVED, that the City Council of Maplewood, Minnesota, in accordance with State Statute 204B.16 designates Maplewood Fire Station #2 - Gladstone Neighborhood, 1955 Clarence Street, as the designated polling site for Precinct No. 4. W END A AGENDA REPORT cti b coo - Date To: City Manager Richard Fursma / Endorsed g From: Police Chief Donald Winger & Fire Chief g S eve Lukin Subject: Approval Of Purchase Dispatch Console Systems Rejected • June 4, 2001 Y Date: Introduction The Ma 1 lewood Police and Fir D • Maplewood e Departments are �n .the. process of reestablishin g. communications for the City of Maplewood. We wish to purchase three dispatch consoles stems which: are ' ons for the dispatchers. y the main work stations Background r g A ..,The request console stems are available i � q y e from CSI Ergonomics on the state bid at a cost of $6,899.35 each, for a total of $20,668.05. g Budget Impact The consoles stems total $ 20,668.05, • y and City Council approval is required for purchases over $15,000. This is art of the overalls endin g plan for the reestablishment of dispatch. p p Recommendation a It is recommended that royal be given to - urchase three dispatch con pp g p p sole systems E from CS,I Ergonomics. e �a `! Action R wired . q Submit to the City Council for review and action. f; DSW :js AGENDA rmu J MEMORANDUM To: City Manager Richard Fursman From: Emergency Management Director Larry J. Cude Date: June 1, 2001 Subject. Donation of Hazardous Materials Equipment LnAroduction Action by Council Date Endorsed Modified As you know, in 2000 our Hazardous Materials Response Vehicle was returned to Maplewood from Cottage Grove, along with the equipment. The vehicle is be* n reconfigured for multiple g p uses as a Hazardous Materials/Public Support Unit. The funding for the Hazardous Materials Response Vehicle and equipment was Donated by 3M Company in 1991. Discussion An inventory was taken of the equipment that was returned. Police, Fire, Public works and Emergency Management departments then met to review the inventory to determine which items Maplewood could best make use of The remaining equipment is more spec haz equipment that Maplewood cannot make use of and I feel could be better used by a hazardous materials response team. I would like to donate this more specialized equipment to the St. Paul Fire Department Hazardous Materials Response Team.. Since the St. Paul HazMat Team is our regional response team, this equipment would still benefit Maplewood in a hazmat incident. The St. Paul HazMat Team would also respond to any hazmat incident at 3M Company and who would be the most likel candidate if there were an incident in Maplewood. The 3M Company would probably be happy that this equipment was being put to good use, as intended. All of this equipment was purchased out of the $252,000 donation from 3M Company in 1991. No tax dollars were used. Recommendation. I recommend that authorization be given for us to donate the specialized hazardous materials equipment that cannot be used by Maplewood to the St. Paul Fire Dep artment Hazardous Materials Response Team. LJC:ajo �.._._ HazMat Equipment Inventory for Donation to St. Paul HazMat Team uantit Description 1. 1 each Chemfab challenge 6000 pressure test kit ##65060 for ASTM -F 1052 pressure test of gas tight totally encapsulating chemical protective suits. 2. 1 each 3M Fit- Testing Kit for qualitative check of respirator facepiece fit. 3. 1 each Kappler Pressure Test Kit for Responder Plus Level A vapor protective chemical. splash suits. 4. 1 each Hazardous vapor control foam concentrate - No. 1 for aklaline spills, 5 gallons .5. 1 each Hazardous vapor control foam concentrate - No. 2 for acid spills, 5 gallons 6. 5 each Chemfab Challenge 6000, NFPA 1991 certified, gas tight (level A) vapor protective suits for hazardous materials emergencies. Sizes: 2 ea. XL; 3 ea XX 7. 1 Hazardous materials response kit series - "C" 8. 1 box Disposable polyethylene gloves and boots 9. 2 ctns "Haz -Mat" disposal bags or 55 gal. drum liners, 6 mil thickness, pre- printed "Hazardous Material" w /ties, 30" X 65 ", 24 bags /ctn 10. 1 each (Toolmaster) Drum & tank repair kit, non - sparking tools, includes assorted plugs & patches for both drums & tanks, w /tool box. 11. Decontamination pipes and tent 12. 4 each Kappler Responder Training Suit, front entry (matches Responder Plus suits). Sizes: 2 each large, 2 each X- large. 13. 1 each CC -96 Conversion Package for Chlorine Institute C -Kit, 151 -C Kit box (enhanced) with sign, 152 tool .roll (enhanced) 14. 1 each Chlorine Institute Emergency Kit "A" for 100 and 150 lb. Chlorine Cylinders 15. 1 each Chlorine Institute Emergency Kit `B" HazMat Equipment Inventory for Donation to St. Paul HazMat Team Page 2 16. 1 each Chlorine Institute Emergency Kit "C" for Chlorine Tank Cars and Trucks. 17. 1 each Blackmer hand pump 18. 3 cases 3M Powersorb universal sorbent pads, 11" X 13 ", 50 pads/box, 4 boxes /case, 3M #P -110 19. 2 sets Recovery. drums, 4 /set (8 5, 5 0, 3 0, 8 gal. size), nestable, steel construction w/bolt rings, pre - labeled "Recovery Drum." 20. 4 each 3M Powersorb universal sorbent rolls, 19 "W X 100'L, 1 roll/bag, 2 bags /case, 3M #P190 21. 6 each Lion Apparel Pacesetter, NFPA 1991 certified, non -gas tight (level B) chemical splash protective suit. Includes coverall, hood, inner glove rings and carrying case. Does not include boots, gloves or hard. hats. Sizes: 2 ea. XL., 3 ea. XXZ., 1 ea. X -large (X -large suit is 1992 certified). 22. 2 cases 3M Powersorb universal sorbent mini- booms, 3" diam. X 24'1, 2 booms /case, 3M #P -224 23. 3 cases 3M Powersorb universal sorbent mini- booms, 3" diam. X 8'L, 6 booms /case, 3M #P -208 24. 1 case P -200 universal sorbent mini -booms 25. 14 each Bullard hard hats, model A -1 w /face shield. 8 ea. blue, 6 ea. green. 26. 5 each Kappler Responder Plus Level A vapor protective chemical splash suits, front entry. Sizes: 2 each large, 3 each X- large. 27. 5, cases 3M Powersorb universal sorbent rolls, 38"W X 100'L, 1 roll per case, 3M #P-380 28. 2 rolls Sorbex vapor barrier sorbent, universal w /polyethylene film on one side, 18" X 200' rolls 29. 1 each Ansul "Met L -X" Class D extinguishing agent, 5 gallon pail. 30. 1 each Multi- purpose Ansul Spill X -C for neutralizing caustics, 5 gallons 31. 1 each Multi - purpose Ansul Spill X -A for neutralizing acids, 5 gallon pail. Mr. Gordie Howe is proposing to develop 22 townhouses in a development called The Gardens. It would be on a five -acre site on a private -drive cul -de -sac on the east side of McMenemy Street, south of Roselawn Avenue. Refer to the maps on pages 16 -19. A homeowners' association would own and maintain the common areas. Each building would have horizontal -lap vinyl siding, aluminum soffits and fascia and brick veneer on the fronts. In addition, each unit would have a two -car garage. (See the elevations on pages 24- 27 and the enclosed plans.) Requests To build this project, Mr. Howe is requesting several city approvals including: 1. A conditional use permit (CUP) for a planned unit development (PUD) fora 22 -unit housing development. In this case, the site would have a mix of two -unit and three -unit owner - occupied townhome buildings. In addition, having a PUD gives the city and developer a chance to be more flexible with site design and development details than the standard zoning requirements would normally allow. 2. A preliminary plat for the townhouse lots and the lots for the common area, ponding areas and the existing apartment building. (See the map on page 19.) 3. The design plans for the site, landscaping and buildings. DISCUSSION Zoning, Land Use and Comprehensive Plans The city has shown this site for medium - density residential development (R -3(M)) on the land use map (see the map on page 17). Maplewood intends areas designated as R -3M as areas for townhouses or apartments of up to 6 units per gross acre. Maplewood has zoned this property R -3 (multiple dwellings ). This zoning designation allows a mix of housing types including twin homes, apartments, condominiums and other types of residential uses. The proposed development plan is consistent with the density allowed by the comprehensive plan and with the zoning designation for the property. Specifically, the 22 new units on the 5 -acre site means there would be 4.4 units per gross acre. This proposal would meet the density standards outlined in the Maplewood Comprehensive Plan for this site. In addition, the proposed development density would be consistent with the density standards recommended by the Metropolitan Council for housing in first -ring suburbs. This is a good site for a mix of housing styles and densities. It is on a collector street (McMenemy Street) and near a major collector street (Roselawn Avenue), is next to a church and there are two schools nearby. AGENDA # MEMORANDUM Ac" by C ound TO: City Manager, FROM: Ken Roberts, Associate Planner Dal SUBJECT: The Gardens Endorud LOCATION: Summer Lane, east of McMenemy Street Modifi DATE: May 30, 2001;�� INTRODUCTION Project Description Mr. Gordie Howe is proposing to develop 22 townhouses in a development called The Gardens. It would be on a five -acre site on a private -drive cul -de -sac on the east side of McMenemy Street, south of Roselawn Avenue. Refer to the maps on pages 16 -19. A homeowners' association would own and maintain the common areas. Each building would have horizontal -lap vinyl siding, aluminum soffits and fascia and brick veneer on the fronts. In addition, each unit would have a two -car garage. (See the elevations on pages 24- 27 and the enclosed plans.) Requests To build this project, Mr. Howe is requesting several city approvals including: 1. A conditional use permit (CUP) for a planned unit development (PUD) fora 22 -unit housing development. In this case, the site would have a mix of two -unit and three -unit owner - occupied townhome buildings. In addition, having a PUD gives the city and developer a chance to be more flexible with site design and development details than the standard zoning requirements would normally allow. 2. A preliminary plat for the townhouse lots and the lots for the common area, ponding areas and the existing apartment building. (See the map on page 19.) 3. The design plans for the site, landscaping and buildings. DISCUSSION Zoning, Land Use and Comprehensive Plans The city has shown this site for medium - density residential development (R -3(M)) on the land use map (see the map on page 17). Maplewood intends areas designated as R -3M as areas for townhouses or apartments of up to 6 units per gross acre. Maplewood has zoned this property R -3 (multiple dwellings ). This zoning designation allows a mix of housing types including twin homes, apartments, condominiums and other types of residential uses. The proposed development plan is consistent with the density allowed by the comprehensive plan and with the zoning designation for the property. Specifically, the 22 new units on the 5 -acre site means there would be 4.4 units per gross acre. This proposal would meet the density standards outlined in the Maplewood Comprehensive Plan for this site. In addition, the proposed development density would be consistent with the density standards recommended by the Metropolitan Council for housing in first -ring suburbs. This is a good site for a mix of housing styles and densities. It is on a collector street (McMenemy Street) and near a major collector street (Roselawn Avenue), is next to a church and there are two schools nearby. Conditional Use Permit The applicant is requesting the CUP for the PUD because the proposed development has a mix of two and three -unit buildings. This plan has proposed setbacks from the south and east property lines (30 - 40 feet) that are smaller than the city would usually allow. If the development had all two - unit buildings, then the proposed plans would meet Maplewood's setback standards. The code, however, usually requires a 50 -foot setback from a residential property line for buildings with more than two units. Having the PUD gives the city and developer a chance to be more flexible with site design and development details than the standard zoning requirements would allow. The developer intends to sell each of the townhouses. As proposed, the 22 dwelling units would be on about five acres for an overall project density of 5.4 units per acre. For a comparison, the comprehensive plan allows developments with single dwellings to have up to 4.1 units per gross acre. As such, on a five -acre site, there could be up to 20 single- family homes. Front and Rear -Yard Setbacks As proposed, with the lot sizes, layouts and site topography, the developer has shown a variety of building locations on the proposed grading plan. Having a variety of setbacks in this development will allow for less mass grading and more individual townhouse styles. Specifically, the developer has shown the buildings with 40 -foot and 30 -foot setbacks from the south and east property lines. Preliminary Plat The proposed development and preliminary plat with 22 units meets the city's density requirements for medium - density residential development. Having a lot under each detached townhouse unit will allow the developer to sell each unit individually. Public Utilities There are sanitary sewer and water in McMenemy Street to serve the proposed development. However, there is no city storm sewer in this part of Maplewood. Drainage Concerns There is no city torm sewer in this art of Maplewood. The grading plan shows the developer Y p p g gp p using rain water gardens and the new storm water pond on the north side of Summer Lane within the proposed development to control the storm water. The applicant's engineer has designed the site, with the rain water gardens and the new pond, to accommodate all the storm water from this site from back -to -back 100 -year storms. The developer's engineer told me that by using the proposed ponds as storm water detention facilities, the development will not increase the rate of storm water runoff from the site. That is, the runoff leaving the site will be at or below current levels. The city should require that the applicant's grading /drainage plan ensures the runoff from his project will not increase the storm water flow onto any neighbor's Land. The developer's engineer will need to provide the city engineer with information and calculations showing that this project will not increase the amount of storm water running off of the site. The existing storm water pond to the south of the site on the north side of Ripley Avenue was designed and built to accommodate drainage from a large area north of Ripley Avenue, including this site. However, this pond is privately owned and not available to take additional storm water 2 unless the pond owner is willing to accept additional water. The applicant's proposal would accommodate their drainage needs without using this pond. Drainage and Watershed District The Ramsey/Washington Metro Watershed District has done a preliminary review of the proposed project plans. They did not have any major concerns about the proposed plans. It is important to remember that the applicant or the contractor must get a permit from the watershed district before starting grading or construction. That is, the watershed district will have to be satisfied that the developer's plans will meet all watershed district standards. Tree Removal /Replacement As proposed, the applicant's contractor would grade most of the property to prepare the site for construction. The proposed plans show the developer removing six large trees (oak and basswood). With careful grading and construction, the developer may be able to save the double oak clump between Lots 2 and 3, the 8 -inch oak tree south of Lot 6 and the basswood clump in front of building 22. The developer would actually remove more than six trees from the site. Other than these six "quality" trees, the applicant would remove many box elder, cottonwoods and smaller scrub trees that the city code does not consider "significant." The applicant is proposing to plant at least 71 trees (including green ash, red maple, linden, white spruce and Austrian Pine) with his plans. Trail I had Bruce Anderson, the Maplewood Parks and Recreation Director, review the revised development plans. Mr. Anderson noted that the developer is not proposing to build any trails with the development. He recommends that the developer install a pedestrian and bicycle trail between Ripley Avenue and Summer Lane. This trail would allow people to travel between the homes on the two cul -de -sacs without having to go or drive around the block. The trail would have an eight -foot- wide bituminous surface and should go over the sanitary sewer line in the development (between buildings 11 and 12). It also could go along the west property line of Lot 11 on the north side of Ripley Avenue. For paved off - street paths, Maplewood requires 8- foot -wide bituminous paths centered in a trailway or easement that is at least 10 feet wider than the trail. As I noted, the location of this trailway easement would be between Lots 11 and 12 in the new development and on part of the existing Lot 11 on the north side of Ripley Avenue. The developer should build a fence on both sides of the paved trails within this plat. The city should require the developer to install the sidewalks, trails and fences with the streets and driveways before final plat approval. This is to ensure that the lot buyers know that the trail is there. To prevent any confusion about ownership and property rights for trails, the county recommends that the city have the developer locate the trail in a public right -of -way or within an easement on the plat. This should include the easement area between buildings 11 and 12 and over Summer Lane. All the trails within the development should be public and for all to use, not just for those living in the development. Design Review Discussion The proposed buildings would be attractive and would fit in with the design of the existing homes in the area. They would have an exterior of horizontal vinyl siding (sand color) with brick veneer on the M fronts (Bordeaux color) and the roofs would have Heatherwood- colored asphalt shingles. (See the proposed elevations on pages 24 -27 and the enclosed project drawings.) These buildings would be very similar, if not identical to, the buildings approved by the city in the High Pointe Ridge development (just south of County Road D). Staff does not have any major concerns about the proposed plans since this development will be on a private driveway and would be somewhat isolated. In fact, only the buyers of the townhouses and the residents in the existing apartment building would be able to see the fronts of the new buildings. The community design review board has recently noted concerns about "snout- designed" homes. These are dwellings that have garages as the dominating street -side feature. The proposed townhomes have this design. The community design review board may want to have the developer change the proposed designs or add features to the buildings to lessen the impact of the garages. This could include additional landscaping in front of the dwelling parts of the buildings, adding covered front porches, enhancing the design of the garage doors or adding decorative light fixtures next to the garages and entrance doors. Parking It should be noted that the city will allow parking along the north side of Summer Lane since it will be 28 feet wide. There is not room on the site to add off - street parking within this development. Landscaping As proposed, the developer would plant 71 trees, numerous shrubs around the buildings and install rain water gardens on the site. The mix of plantings will vary from unit to unit depending on whether the unit faces north or east. (See the landscaping plans on pages 22 and 23.) To enhance the view of the pond from the townhouses, the applicant should shift some of the proposed trees from the north side of the pond and the cul -de -sac to the south and east sides of the pond. The city engineer also is recommending that the developer further landscape the ponding area to break the appearance of the deep hole and to promote infiltration. COMMISSION ACTION On May 21, 2001, the planning commission recommended approval of the PUD and preliminary plat for The Gardens. On May 22, 2001, the CDRB recommended approval of the project design plans. RECOMMENDATIONS A. Approve the resolution starting on page 30. This resolution, approves a conditional use permit for a planned unit development for The Gardens development on the east side of McMenemy Street, south of Roselawn Avenue. The city bases this approval on the findings required by code. (Refer to the resolution for the specific findings.) Approval is subject to the following conditions: 1. All construction shall follow the plans date - stamped May 3, 2001 except where the city requires changes. Such changes shall include: a. Revising the grading and site plans to show: 4 (1) The required trail. (2) Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's NURP Pond ordinance standards. (3) The developer minimizing the loss or removal of natural vegetation and large trees. These plans shall make every attempt possible to save the double oak clump between Lots 2 and 3, the 8 -inch oak tree south of Lot 6 and the basswood clump in front of building 22. (4) Summer Lane must beat least 28 feet wide to allow parking on its north side. The. city council may approve major changes to the plans. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. V Have the city engineer approve final construction and engineering plans. These plans shall include: a. The grading, utility, drainage, erosion control, streets, driveway, trails, tree preservation /replacement, and parking plans. The cul -de -sac bulb shall have the minimum radius necessary to ensure that emergency vehicles can turn around. b. The following changes for the storm sewer plans: (1) There shall be an equalizer pipe between the proposed north pond and the existing pond south of the site. This equalizer pipe shall be placed at or below 902.0, such that the elevations of both ponds would begin to equalize after either pond was to reach an elevation of 902.0 This equalizer pipe would likely run between Lots 15 and 16. The grades and elevations of the storm sewer shall be designed and installed to prevent any storm sewer flow to the existing pond south of the site until the north pond reaches an elevation of 902.0. (2) The developer shall enclose the new pond with a four - foot -high, black, vinyl - coated chain -link fence. (The fence shall not be six - feet -high as shown on the plans.) The contractor also shall install a gate in the fence as may be required by the city engineer. c. The following for the streets and driveways: (1) Curb and gutter along Summer Lane, if the city engineer decides that it is necessary. d. A revised storm water management plan for the proposal. e. Using, where at all feasible, the existing 6 -inch water service stub when connecting to the water main (rather than open cutting McMenemy Street). f. Providing at least one additional fire hydrant between McMenemy Street and the end of the cul -de -sac, so there are at least two hydrants along Summer Lane. 5 4. The design of the ponds shall meet Maplewood's NURP pond ordinance standards and shall be subject to the approval of the city engineer. The developer shall be responsible for getting any needed off -site pond and drainage easements, if applicable. 5. The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Remove any debris, junk or fill from the site. d. Construct an eight -foot -wide paved public walkway and two -rail split -rail fencing between Ripley Avenue and Summer Lane. This trail shall be over the sanitary sewer line within the development site (between buildings 11 and 12) and along the west property line of Lot 11 on the north side of Ripley Avenue. The parks and recreation director shall approve the location and design. e. Restore all disturbed areas within the pond with a native seed mix approved by the watershed district and by the city engineer. 6. The approved setbacks for the principal structures in The Gardens PUD shall be: a. Front -yard setback (from a private driveway): minimum - 20 feet, maximum - 25 feet b. Front -yard setback (public side street): minimum - 30 feet, maximum - 35 feet c. Rear -yard setback: minimum - 30 feet, maximum - none d. Side -yard setback: minimum - 10 feet to a property line and 20 feet minimum between buildings, maximum - none 7. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing unit at the time of the building permit for each housing unit. 8. The city council shall review this permit in one year. B. Approve The Gardens townhomes preliminary plat (received by the city on May 3, 2001). The developer shall complete the following before the city council approves the final plat: 1. Sign an agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Provide all required and necessary easements (including ten -foot drainage and utility easements along the front and rear lot lines of each lot and five -foot drainage and utility easements along the side lot lines of each lot). .d. Have Xcel Energy install Group V rate street lights in at least two locations. One shall be at the intersection of McMenemy Street and the proposed private driveway (Summer Lane) and the other near the intersection of the trail and Summer Lane. The exact style and location shall be subject to the city engineer's approval. e. Pay the city for the cost of traffic-control, street identification and no parking signs. f. Cap, seal and abandon any wells that may be on the site, subject to Minnesota rules and guidelines. g. For the trail, complete the following: (1) Provide an eight- foot -wide paved public walkway and two -rail split -rail fencing from the private drive in the site (Summer Lane) between Lots 11 and 12 in the proposed utility easement and across Lot 11 of the Markfort Second Addition to Ripley Avenue. The trail easement for the trail shall be 18 feet wide. (2) The developer shall install a two -rail split -rail fence on both sides of each trail and posts at the end of the trail to prevent motorized vehicles from using the trail. (3) The developer shall build the trail and fencing with the driveways and streets and before the city approves a final plat. (4) The city engineer must approve these plans, including the location and grades. h. Install a sign where Summer Lane intersects McMenemy Street indicating that it is a private driveway. 2.* Have the city engineer approve final construction and engineering plans. These plans shall include grading, utility, drainage, erosion control, tree, trail, driveway and street plans. The plans shall meet the following conditions: a. The erosion control plans shall be consistent with the city code. b. The grading plan shall show: (1) The proposed building pad elevation and contour information for each building site. The lot lines on this plan shall follow the approved preliminary plat. (2) Contour information for all the land that the construction will disturb. (3) Building pads that reduce the grading on site where the developer can save large trees. (4) The street, driveway and trail grades as allowed by the city engineer. (5) All proposed slopes on the construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. On slopes steeper than 3:1, the developer shall prepare and implement a stabilization and planting plan. These slopes shall be protected with wood fiber blanket, be seeded with a no- maintenance vegetation and be stabilized before the city approves the final plat. 7 (6) All retaining walls on the plans. Any retaining walls taller than four feet require a building permit from the city. The developer shall install a protective rail or fence on top of any retaining wall that is taller than four feet. (7) Sedimentation basins or ponds as required by the watershed board or by the city engineer. (8) No grading beyond the plat boundary without temporary grading easements from the affected property owner(s). (9) A minimum of a 10- foot -wide, 10:1 bench below the normal water level (NWL) of any pond designed to be a wet pond. The depth of the pond below the NWL shall not exceed four feet. (10) Emergency overflow swales as required by the .city engineer or by the watershed district. The overflow swales shall be 10 feet wide, one foot deep and protected with approved permanent soil - stabilization blankets. (11) Restoration of the pond area being done with native seed mix or vegetation as approved by the city engineer and by the watershed district. This requirement is an addition to the required planting shown on the landscape plan. (12) Drainage areas and the developer's engineer shall provide the city engineer with the drainage calculations. The drainage design shall accommodate the run -off from the entire project site and shall not increase the run -off from site. (13) Creative design for the proposed storm water pond with curves, rather than straight sides, for a more aesthetic design and visual appeal. The pond, however, shall have the required storm water capacity. C.* The tree plan shall: (1) Be approved by the city engineer before site grading or final plat approval. (2) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. Specifically, the developer shall make every effort to save the double oak clump between Lots 2 and 3, the 8 -inch oak tree south of Lot 6 and the basswood clump in front of building 22. (3) Show the size, species and location of the replacement and screening trees. The deciduous trees shall be at least two and one half (2 'h) inches in diameter and shall be a mix of red and white oaks, ash, lindens, sugar maples or other native species. The coniferous trees shall be at least eight (8) feet tall and shall be a mix of Austrian pine and other species. (4) Show no tree removal beyond the approved grading and tree limits. (5) Include for city staff a detailed tree planting plan and material list. (6) Group the new trees together. These planting areas shall be: (a) near the ponding areas (b) on the slopes (c) along the trail (d) along the south side of the site to help screen the development from the existing houses to the south (7) Show the planting of at least 71 trees after the site grading is done. d. The street, driveway, trail, and utility plans shall show: (1) An eight - foot -wide bituminous trail between Ripley Avenue and Summer Lane. This trail shall be over the sanitary sewer line within the development site (between buildings 11 and 12) and across Lot 11 on the north side of Ripley Avenue. The parks and recreation director shall approve the location and design. (2) The private driveway (Summer Lane) shall be a 9 -ton design with a maximum street grade of eight percent and the maximum street grade within 75 feet of all intersections at two percent. (3) Water service to each lot and unit. (4) Repair of McMenemy Street (street and boulevard) after the developer connects to the public utilities and builds the private driveway. (5) The developer enclosing the new pond with afour- foot -high, black, vinyl- coated chain -link fence. (The fence shall not be six feet high as shown on the plans.) The contractor also shall install a gate in the fence as may be required by the city engineer. (6) Size and location of the sanitary sewer service for the existing apartment building. (7) The private driveways with continuous concrete curb and gutter except where the city engineer decides that it is not needed for drainage purposes. (8) The coordination of the water main locations, alignments and sizing with the standards and requirements of the Saint Paul Regional Water Services (SPRWS). Fire -flow requirements and hydrant locations shall be verified with the Maplewood Fire Department. (9) All utility excavations located within the proposed right -of -ways or within easements. The developer shall acquire easements for all utilities that would be outside the project area. (10) The plan and profiles of the proposed utilities. (11) Details of the ponds and the pond outlets. The outlets shall be protected to prevent erosion. e. The drainage plan shall ensure that there is no increase in the rate of storm -water run -off leaving the site above the current (predevelopment) levels. The developer's engineer shall: (1) Verify pond, inlet and pipe capacities. D (2) Have the city engineer verify the drainage design calculations. 3. Pay the costs related to the engineering department's review of the construction plans. 4. Change the plat as follows: a. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. b. Label the common areas as outlots. c. Show the trails in publicly -owned property or easements. d. Add drainage and utility easements as required by the city engineer. e. Label the private street as Summer Lane on all plans. f. Add a pedestrian easement over Summer Lane. 5. Secure and provide all required easements for the development. These shall include any off -site drainage and utility easements. 6. Sign a developer's agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Provide for the repair of McMenemy Street (street, curb and gutter and boulevard) after the developer connects to the public utilities and builds the private driveway. 7. Record the following with the final plat: a. All homeowners' association documents. b. An access agreement for the existing apartment building that ensures the tenants may use Summer Lane for ingress and egress. C. A covenant or deed restriction that prohibits any further subdivision or splitting of the lots or parcels in the plat that would create additional building sites unless approved by the city council. The applicant shall submit the language for these dedications and restrictions to the city for approval before recording. 8 *. Submit the homeowners' association bylaws and rules to the director of community development. These are to assure that there will be one responsible party for the maintenance of the common areas, private utilities, driveways and structures. 10 9. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. 10. Obtain a permit from the Ramsey- Washington Metro Watershed District for grading. If the developer decides to final plat part of the preliminary plat, the director of community development may waive any conditions that do not apply to the final plat. *The developer must complete these conditions before the city issues a grading permit or approves the final plat. C. Approve the plans date - stamped May 3, 2001 (site plan, landscape plan, grading and drainage plans and building elevations) for The Gardens. The city bases this approval on the findings required by the code. The developer or contractor shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a.* Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, erosion control, tree, sidewalk and driveway and parking lot plans. The plans shall meet the following conditions: (1) The erosion control plan shall be consistent with city code. (2) The grading plan shall: (a) Include building, floor elevation and contour information. (b) Include contour information for the land that the construction will disturb. (c) Show sedimentation basins or ponds as may be required by the watershed board or by the city engineer. A revised design for the storm water pond that shows curves, rather than straight sides, for a more aesthetic design and visual appeal. The pond, however, shall have the required storm water capacity. (3) All the parking areas and Summer Lane shall have continuous concrete curb and gutter except where the city engineer decides it is not needed. (4) There shall be no parking on the south side of the 28- foot -wide Summer Lane. The developer or contractor shall post Summer Lane and the driveways with no parking signs to meet the above - listed standard. b. Submit a certificate of survey for all new construction and have each building staked by a registered land surveyor. c. Submit a revised landscape plan to staff for approval which incorporates the following details: 11 (1) All lawn areas shall be sodded. The city engineer shall determine the vegetation within the ponding area and the rain water gardens. (2) Shifting some of the trees proposed for the north side of the pond and the cul -de- sac to the south and east sides of the pond. (3) The developer shall install landscaping in the ponding area to break the appearance of the deep hole and to promote infiltration. Such landscaping shall be approved by the city engineer and shall be shown on the project landscape plans. (4) Having in- ground irrigation for all landscape areas (code requirement). (5) The plantings proposed around the front of the units shown on the landscape plan date - stamped May 3, 2001, shall remain on the plan. (6) A concrete walk from the driveway to the door of each unit. d. Show that Ramsey County has recorded the final plat for this development. e. The end units of the three -unit buildings shall have the same covered porch detailing as shown on the two-unit buildings. 3. Complete the following before occupying each building: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards and sod all turf areas. c. Complete all landscaping and turf irrigation for that building and its rain water garden(s). d. Install the required concrete curb and gutter. e. Put addresses on each building for each unit. 4. If any required work is not done, the city may allow temporary occupancy if a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 12 CITIZENS' COMMENTS I surveyed the owners of the 37 properties within 350 feet of this site. Of the six replies, three objected and three had comments. Objections 1. Sloan Place, DeSoto and Roselawn, DeSoto and Mount Vernon, 1860 MCMenemy, Skillman and Bradley, now this plan, plus businesses. I would say you are creating all rental units in this area. Why not 1 family homes? Spread the joy and wealth of rental units (to other parts of Maplewood). (Chinander - 328 Bellwood Avenue) Staff note: The proposed development would have owner - occupied units - the developer is not proposing rental housing. 2. We do not want townhouses to be built there, because we do not want more houses in the neighborhood. (Frans - 1866 McMenemy Street) 3. Having received the updated proposal for The Gardens Townhomes, I am more opposed than in my previous response. This proposal is more intrusive land -wise. I would not have purchased this property 2 years ago knowing this was in the works. Part of the allure of our. current property is the peace and tranquility that surrounds us. This new proposal shows much of that will be taken away from us. (McDonald's - 379 Ripley Avenue) Comments 1. If Lot 11 on Ripley Avenue is zoned R -1, why is it being included as part of the development under R -3 property? What purpose is Lot 11 serving to this development? I do not want Lot 11 changed to multi- housing nor do I think Lot 11 needs to be included in the development. (Vogt - 378 Ripley Avenue) Staff note: Lot 11 on Ripley Avenue is owned by the person that owns the proposed development site. This proposal does not change the zoning for or use Lot 11 as part of the development plan. Lot 11 would stay zoned for a single- family home. Also see the letters from Audrey Duellman and Jay Swenson on pages 28 and 29 for additional comments. 13 REFERENCE INFORMATION SITE DESCRIPTION Site size: 5 acres Existing land use: Vacant SURROUNDING LAND USES North: Existing apartment building at 1860 MCMenemy Street and Saint Jeromes South: Houses on MCMenemy Street and on Ripley Avenue and a ponding area West: MnDOT property and undeveloped property across MCMenemy Street East: Houses on DeSoto Street PLANNING Existing Land Use Plan designation: R -3(M) (medium density residential) Existing Zoning: R -3 (multiple - family residential) CRITERIA FOR APPROVAL Section 36- 442(x) states that the city council may approve a CUP, based on nine standards. Refer to the findings in the resolution on pages 30 through 33. Ordinance Requirements Section 25 -70 of the city code requires that the community design review board (CDRB) make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments, and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. HOUSING POLICIES The land use plan has eleven general land use goals. Of these, three apply to this proposal. They are: minimize land planned for streets, minimize conflicts between land uses and provide many housing types. The land use plan also has several general development and residential development policies that relate to this project. They are: - Transitions between distinctly differing types of land uses should not create a negative economic, social or physical impact on adjoining developments. 14 Include a variety of housing types for all types of residents, regardless of age, ethnic, racial, cultural or socioeconomic background. A diversity of housing types should include apartments, townhouses, manufactured homes, single- family housing, public- assisted housing and low -to- moderate- income housing, and rental and owner - occupied housing. - Protect neighborhoods from encroachment or intrusion of incompatible land uses by adequate buffering and separation. The housing plan also has policies about housing diversity and quality that the city should consider with this development. They are: - Promote a variety of housing types, costs and ownership options throughout the city. These are to meet the life -cycle needs of all income levels, those with special needs and nontraditional households. - The city will continue to provide dispersed locations for a diversity of housing styles, types and price ranges through its land use plan. The city's long -term stability of its tax base depends upon its ability to attract and keep residents of all ages. To do so, the city must insure that a diverse mix of housing styles is available in each stage of the life cycle of housing needs. Application Date We received the complete applications and plans for this development on May 3, 2001. State law requires that the city take action within 60 days of receiving complete applications for a proposal. As such, city action is required on this proposal by July 2, 2001. p:sec17lgardens.mem Attachments: 1. Location Map 2. Land Use Plan Map 3. Property Line /Zoning Map 4. Proposed Preliminary Plat 5. Proposed Utility Plan 6. Proposed Grading Plan 7. Proposed Landscape Plan dated 05 -03 -01 8. Typical Unit Plantings Plan dated 05 -03 -01 9. Proposed Building Elevations dated 03 -01 -01 10. Proposed Building Elevations dated 03 -01 -01 11 Proposed Building Elevations 12. Proposed Building Elevations 13. Letter dated May 15, 2001 from Audrey Duellman 14. Letter dated May 14, 2001 from Jay Swenson 15. Conditional Use Permit Resolution 16. Project Plans date- stamped May 3, 2001 (separate attachments) 15 Attachment 1 1 1 , 2640N I PLAZA C!R �! 2 ALVAR4D0 DR .- PAL 3 BELIECREST DR 4 DEAINIIIE OR � 5 MERIDIAN DR 3 a Q z 22 Q C L, `J 2400N 0 J 1� O CO. RD. 62 <0> t;l 36 LITTLE CANADA 35E 49 10 25 COUNTY RD. 8 0 O ..wi • M • �iwali.�r �• � rSand t_a ke ..w....,r.q�.rr tt �* I w > L J J W Oman Q' Q n LAUIE RD. Q z LAURIE CT. u'5 a @ o a SURK, a � Park a EL RIDGE / D AV E. x. E.: Park AVE. V I -" ��J in (n z Oehrline BELMONT in FBELMONT LN. Lake Vj SK ILLMAN AVE. I� I S K I LLMAN AV. KENVI 000 SKILLMAN AVE. ►-� v •�� :: »« cn z w a MT. VERNON AVE. a c� a .. p O Y M A O = z W w W : DOWNS AVE. 0. MT. VERNON AVE. Edgerton z w � _» •- p � O Pvrk wn Park Q w uj . Q w ROSE LAWN AVE. o � eELlwaoa AVE. BE Lwooa �. AVE. BELLWOOD 0 0 r 0 SUMMER AVE, c SUM ER o 0 Cr T. W z O 2 o 1- z aW FENTON AVE 40 w m w ern v Y west 4 I P LEY z w Z Hilts O D a -CC X 1 i = ,�� in AV GATE x y — cn RIPLE Y AVE �,. z w c > n27 �.. KINGSTON O AV, z KINGSTONQAVE. � Z — GQ' X . O .� U d J N PRICE z AVE. >- ? d w Q M LARPE NTEUR AVE. a Q ( LIE) ST. PAIL 10 LOCATION MAP 16 4 N bib •:il.r — _ . - - WON m MIMI m aim, A ON ILDRIPM ON mm WIN ON am IL •- I , V - 9 a w ■ �■. a /,r ■ ■ ■■ +r� f NONE IN, Oki ■■ 3=1 �t AW I ion IN all . �iir • � ! . � ,„ � . ■�� r!� /111• ■ i kj V lip s FAR Irm �1 1 r u C a s�. t:: a•!. t•' o-�. nl �3r�: ia:_..,....:dt�huv:...1.EC�...r �.. . ✓a�� min 11.R.F M AP rr�r - 1111111 111 mow, 1: afA , Lijor arteHal a R'[ = SINGLE DWELLING RESIDENTIA R3M = MEDIUM DENSITY RESIDENTIA L arpent/eur KEY c: S = SCHOOL c C = CHURCH L G = GOVERNMENT a OS = OPEN SPACE CEM =CEMETERY i Attachment 3 PROPERTY LINE /ZONING MAP fluell i N Attachment 4 , , I , I { � t 1 � I � t f 1 r' 1 IE I a { J 1 l { i W IW 1 � IV) aT I o I I� Co 1 I t W i!e 1 I O I t t I t 1 t l t I Q i t 1 _ I t f I I t t f I { { I ! I r>'stc9:ooa OUD t Rte{ + +10 FEET' , FICTION d the North Hotf of the Smith 0101 of the Northwest OW9001. •! Qaarta of Sett ►an 17. TowROWt 24. Ror•Se 22. Romney County% •mot to f1!Ye.temy Street. ml of the East t"f at Me North Hall of the South Hplf of the er of the Sast!•wr:! Ouortet of Solon 17. Towr.-tl'b 2S. I of the west 1132 feel of the north 110 feet of the East Hdf If of the Stvth Oaf of "se Northwest Worter of the er of Seet%-_A 1 7. To"!'+h+ 29. Rouge 22: FRov CERTIFICATE OF SURVEY BY CARLEY— TORGERSEN. INC. 8 -30-00 22 PROPOSED TOWNHO ME UNITS TOIAL AREA - 6.33 ACRES AREA OF PROPOSED POD "ie :.5" ACRES a • " PROPOSED It/W MEA FOP MCVrNEM ST.- 1125 ACRES ME � iI7� tt�T'/� f PROPOSED ROAD AREA rOR SUMMER LANE . 1159 AMS fF° I I.osrr ow OUT 701 " m * 1.41.0 r WV 1.11'T4D.n Ue! 10-Kq wfW- M !I ff TR e1AL 6 YN,[!!.A ,Kt %1a w ee„ 41200107:16:31 AM, PLOT BY BETH - No. 00490 PROPOSED PRELIMINARY PLAT 19 4 N ' �� ������ Masterpkaa tlorneea PRELIMINARY PLAT 127 Ent oa ft C City or Maplewood. Ramsey Cmmly. Mbnesato SL Pvat. 1A.Pe>tt:la I fla+r (051) 451 -3244 - flow • a. - W Q J\ 1 O �, � � ON 1 1T ES y'r ' NO 20 50 9 . •� -- - I -- .S•r., .f rt k ,0o n. a u I. *IA sn. mKH SW /4 S_ I I - - - -- I J2 _ lit IN t! n1 F - ---- - - - - -- V • 5' i 12 1 N 15 ``� /Q� r re Co � Pi •� , ftAu ! ,71�tzacry I I I • Z � I I _ EXISTING POND i ;••;.•�.� % ^:; :;:�I� ;'.t:�:. � I I I I t I ,.* 77. ----------------------------------------------------L---- --------------- L ------ TYPICAL LOT AND BUILDING 0 9002.0rff - rr•,eye RIPLEY AVE , , FICTION d the North Hotf of the Smith 0101 of the Northwest OW9001. •! Qaarta of Sett ►an 17. TowROWt 24. Ror•Se 22. Romney County% •mot to f1!Ye.temy Street. ml of the East t"f at Me North Hall of the South Hplf of the er of the Sast!•wr:! Ouortet of Solon 17. Towr.-tl'b 2S. I of the west 1132 feel of the north 110 feet of the East Hdf If of the Stvth Oaf of "se Northwest Worter of the er of Seet%-_A 1 7. To"!'+h+ 29. Rouge 22: FRov CERTIFICATE OF SURVEY BY CARLEY— TORGERSEN. INC. 8 -30-00 22 PROPOSED TOWNHO ME UNITS TOIAL AREA - 6.33 ACRES AREA OF PROPOSED POD "ie :.5" ACRES a • " PROPOSED It/W MEA FOP MCVrNEM ST.- 1125 ACRES ME � iI7� tt�T'/� f PROPOSED ROAD AREA rOR SUMMER LANE . 1159 AMS fF° I I.osrr ow OUT 701 " m * 1.41.0 r WV 1.11'T4D.n Ue! 10-Kq wfW- M !I ff TR e1AL 6 YN,[!!.A ,Kt %1a w ee„ 41200107:16:31 AM, PLOT BY BETH - No. 00490 PROPOSED PRELIMINARY PLAT 19 4 N ' �� ������ Masterpkaa tlorneea PRELIMINARY PLAT 127 Ent oa ft C City or Maplewood. Ramsey Cmmly. Mbnesato SL Pvat. 1A.Pe>tt:la I fla+r (051) 451 -3244 Attachment 5 t f � i f { t i 1 f i t { { f I t f { { c ,oa I t 04 � � z . ° N Pt 1 1 � {�t�A W = p s 4 13 6 7 t3 P !0 !! I 1 F92 13 it !S 16 IIt1 1 1 1 `L 1 S@ rT. trim ae, LXNLI v ; { t i 56a 02 { e.g, �: t EXISTIN6 SiWiTAPY STUB + 23 i►"� °T a5 # W i z �► n I car t MIARKFORT ADD. 1 1 «oars { Z f + 9 ' 10 C O 11i �o OUTLOT A t D ; �� t .� EX IS � SECOND AD NG POND MARKFJRT t ~' �� ; 6 " 1 >L 1 V77.50 EX ISTOA SAMI i OM W,1W''LE iKY.494:& RIR -EY AV 5Aw ITARY 5E ER PVC sm 3 M H Castkiqs Neenah R iT33 Gt:sthg RI151 NATMIAIN 10 Foot North of 5ontiary Sower b' DIP 0065 53 Bends 45 Degrees or less crtit 5' be4-ond pavement edge f' � K Copper water servk s s Boxes 4 feet begond edge of pavement STCURM 5EHER F)lPe- RCP Rip Rap osrtlets PROPOSED UTILITY PLAN 20 { f � w f N8S 0 52 "- — .� ..,... ._ ""fi - -• ..._._._.� i � i+v.IYi6b ae rt. �v at�s tgyrt Z { BLOCK 1 { { v s 1 t Pao { � 2- 600 4r c* - _ . i M. b16.S Tots lro�,ag. 'J� k.,. -a<..c -- 20 . t •hag OA'52 C CI 25 /*. &" 'S � rw. ems v _ .. – .�' ul r sG VZO • r � - 01 , n NW. e ' Tc 9405J5 v. eaa.1 Ir _ > s t > > r !t > -- -- > s; 5 > S B > > S t > --: <'ss < < sS < i N Attachment 6 1 i i i i l t�o,Ae. kaStoll New b' Fame upon completion of t'85W Ovow to Selet:t sty ..► _ = r �«' '— ..-++" _- -" ` — — i W. z it , Ra�rtt�ter • \ �w� � .. ` 2s .� �f zo I� •0A'52AE ' r' Ezzstnr:; si luxy sr.�e i .�� r� `�" o ff{ i .. 2 .`dam !(! -� MA1=s KFORT ADD. 9 ; 0 NW �; 1 t ;�, OUTLOT A tt 1 o "" I ca+sr 1 D 1 t_n� 6'i . "�! I I T�� NG POND .r...s e.�*� I A j� �+ ( 1 ��AI� MARKFOR SE VOHL) ' A 1 V a..acrrl:. ` p —�i � 1 as r tTkt at w / y 77. f. — (589'02' 03'W MOM" ONCTOW EKISTIWP SAQITAHV NAME 1C. •504.82 �.y�� .37 1Mv. . .84. 02 N I F L E Y AVE MVVl 41 J51 VW.AK MOAT � e �. c The ''fi Was �rrwo� f>.�we�oe t+Lt i , L Ow A ~ 100MCM 044b* Vie gVvv D fnl:[ NE 2. owvt a,t Posl foe as Tic Tart.► a vow ft%W.as Pe<+d.+rs" cats,+.• co�. mom ear. — rrD"— CAmn" L PWWCW- mm 11311►W T IE A /Y.rVt Cf T ww vw epauw MV In tKR TIMM ft **PC CIE agO.i�L M�iD l ga00 PCWTA MAY w flMflp W TO 4 /QV MMRT r MW o"M a sm la's MMY fYM�D 1I AIMCT. w fiwwc tZ we P/8gC il!!L ► tsaavw ALT PWA Ar Taw d IWAS OMM. e 0 417 "k W Pads TOt te open. w MAIL 010 Ptoov s b - -AmOIlwmw om rN J V u° i� 11 /i i' Itestorcuon, I. Restore 011 dtsbAl:wd ore0i m th 4 to 6 Inches of topbom 2. 5sed all disbxtwd areas coat ftt)o'r atutwv Wo. 500 at a rate of 100 bblocre. S. MAkh o4 ft btrom at a rote of 2 TGrti oexo and dt r - a vJ ur kwrodtetehj after pkr.�. 4. We erostonn bkw At on dl cyooter Own 5.1. Fs•oslon Market to be pored. 5. h Stoll Silt fence as soon as d� po mes. 1�Iatnt011 untn turf nos boon e k 6. Rostorahon Nork to be Uwpi stod .*19U, - I2 fvp^ of Vlod q ct wipkwtkxL RA 4'QkUX aARcW nmpARAWN L an to Guam tar of a TC PWG 2. ft9A #0& 04 Wail r AvUraeton e reap mM 0. �ad%& Mac fQrla. Popth pol 4. Pforo a n ,.+..w o TO r �; ccwfmL S. t'we. 4• at Wvv4dod aooa welch. 0. hwtd� pbeX h aardw+ ara rtotfrgf too be oata+rs�ll.et daiwo. PROPOSED GRADING PLAN 21 4 N Attachment 7 THE �AR[�EN3 LANDSCAPE PLAN WAPLEWCXN)� UK tiostTtl 71 IZ17 4 L A— T- -11 x r WALGER I DEVELOPER MA=RPtEC:E HOMES It? 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'== i:��" -_ y_,•.. � • f _ - _ �' L s. • � ; .y /, f { ' , i f, w �.. , � (i r, , � �1; ll I^ `1 S /� - ;r: _.. r 7a':. „,' 4Y41 Y »( _� _'AG: _ -'" y J q , -_ .� !� r.a v.a,.r..► assn *•'TCac:: - - .j„•.. }•.•.. ....• .•i.►nw. rA - ::fit_':' - QC - �'.7 t.�" ..�: �__..y�.•.•...14:. .,•�.5.•.,�. •.•,'. .. e.,. - � - - (f t ( i _ ..b+. s+:r t -..v .. .. - - - I -. _ � :S. -. t - i {. tr .J.........1.. ..�:+ _ ..... :_liiifi- {•.. ..rS �� ..s7ai -�: _ _.__._...�..,.. �' -- — .�. _mot: � -'�•• � ; �_ _.d..�.:. _ ,�. — � • AV . / ~ ;. • � : : = -• .•�. ".. y am ........ .............._.... ' po if? OR > At MAY-15-2001 09:51R FROM : AUDREY DUELLMAN 651 7939114 TO : 651 7704597 P:1/1 Attachment 13 Mr. Ken Roberts @Maplewood City Hall From Audrey Duellman 1843 Desoto Maplewood, Mn. 55117 MAY 15 200t In response to your letter concerning the property on Mcmenemy R E C E I V E D St. that borders our property., Please tell the builder to respect all property lines. There will be no grading on our property or our son's property at 1835 Desoto. We are having the property resurveyed and if it is not properly marked we still hold the builder responsible to honor all property lines. What type of grading will be done and how will it affect our property? Will there be any change to our water and sewer — we do not want to have to pay anything for this development. We still have a well and are always concerned when there is changes is our area. Looks like a good project but change is sometimes hard. One other concern is the property at the corner of Desoto and Roselawn — shouldn't the pond be fenced? We are concerned about the school being so close. Why does the one on Ripley have to be fenced and now the one on Mcmenemy but not the one on Desoto ?? There are probably other things but these are the most important to us. Tom &Audrey Duellman 651 - 774 -1530 W MAY -16 -2001 06 :00 KENNY 612 EEE 3340 P.02 Attachment 14 May 1 4, 2001 To whom it may concern, I am writing this letter regarding the proposed Gardens - twin homes on McMenerny Street. Upon reviewing the updated plans, it appears that the homes have been moved farther away from my lot line. The plans also show a drainage pond dug on the east side of the existing building rather than the southwest corner of the property as shown on the original plans. while this may, in fact, eliminate drainage concerns had about my property, the additional twin homes) placed in that first pond location bring up the issue of a further decrease in my privacy and the aesthetic value of my home. Again, it is imperative that these home blend in with the surrounding area. In particular; my home and property. If, in fact, the homes are placed farther to the north of me, the preserving of the trees (large and small) and bushes which provide privacy for my property can be successful. Since it is difficult to fully imagine the impact these homes will have on my property, am also asking the developer to construct a privacy fence along my lot line. Thank you for taking into consideration my concerns, Jay Swenson 17$0 McMenerny Street MAY i 6 �Opi RECE`I1/ci 29 TOTAL P.02 Attachment 15 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Mr. Gordie Howe, representing Masterpiece Homes, applied for a conditional use permit (CUP) for The Gardens residential planned unit development (PUD). WHEREAS, this permit applies to undeveloped property next to the apartment building at 1860 McMenemy Street, south of Roselawn Avenue in Section 17, Township 29, Range 22, Ramsey County, Minnesota. (PIN 17- 29- 22- 32- 0009.) WHEREAS, the history of this conditional use permit is as follows: 1. On May 21, 2001, the planning commission recommended that the city council approve this permit. 2. On June 11, 2001, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 30 Approval is subject to the following conditions: 1. All construction shall follow the plans date - stamped May 3, 2001 except where the city requires changes. Such changes shall include: a. Revising the grading and site plans to show: (1) The required trail. (2) Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's NURP Pond ordinance standards. (3) The developer minimizing the loss or removal of natural vegetation and large trees. These plans shall make every attempt possible to save the double oak clump between Lots 2 and 3, the 8 -inch oak tree south of Lot 6 and the basswood clump in front of building 22. (4) Summer Lane must be at least 28 feet wide to allow parking on its north side. The city council may approve major changes to the plans. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.* Have the city engineer approve final construction and engineering plans. These plans shall include: a. The grading, utility, drainage, erosion control, streets, driveway, trails, tree preservation /replacement, and parking plans. The cul -de -sac bulb shall have the minimum radius necessary to ensure that emergency vehicles can turn around. b. The following changes for the storm sewer plans: (1) There shall be an equalizer pipe between the proposed north pond and the existing pond south of the site. This equalizer pipe shall be placed at or below 902.0, such that the elevations of both ponds would begin to equalize after either pond was to reach an elevation of 902.0 This equalizer pipe would likely run between Lots 15 and 16. The grades and elevations of the storm sewer shall be designed and installed to prevent any storm sewer flow to the existing pond south of the site until the north pond reaches an elevation of 902.0. (2) The developer shall enclose the new pond with afour- foot -high, black, vinyl- coated chain -link fence. (The fence shall not be six feet high as shown on the plans.) The contractor also shall install a gate in the fence as may be required by the city engineer. c. The following for the streets and driveways: (1) Curb and gutter along Summer Lane, if the city engineer decides that it is necessary. 31 d. A revised storm water management plan for the proposal. e. Using, where at all feasible, the existing 6 -inch water service stub when connecting to the water main (rather than open cutting McMenemy Street). f. Providing at least one additional fire hydrant between McMenemy Street and the end of the cul -de -sac, so there are at least two hydrants along Summer Lane. 4. The design of the ponds shall meet Maplewood's NURP pond ordinance standards and shall be subject to the approval of the city engineer. The developer shall be responsible for getting any needed off -site pond and drainage easements, if applicable. 5. The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Remove any debris, junk or fill from the site. d. Construct an eight- foot -wide paved public walkway and two -rail split -rail fencing between Ripley Avenue and Summer Lane. This trail shall be over the sanitary sewer line within the development site (between buildings 11 and 12) and along the west property line of Lot 11 on the north side of Ripley Avenue. The parks and recreation director shall approve the location and design. e. Restore all disturbed areas within the pond with a native seed mix approved by the watershed district and by the city engineer. 6. The approved setbacks for the principal structures in The Gardens PUD shall be: a. Front -yard setback (from a private driveway): minimum - 20 feet, maximum - 25 feet b. Front -yard setback (public side street): minimum - 30 feet, maximum - 35 feet c. Rear -yard setback: minimum - 30 feet, maximum - none d. Side -yard setback: minimum - 10 feet to a property line and 20 feet minimum between buildings, maximum - none 7. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing unit at the time of the building permit for each housing unit. 8. The city council shall review this permit in one year. The Maplewood City Council approved this resolution on 2001. 32 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, MAY 21, 2001 A. The Gardens Townhouse Development —(east side of McMenemy Street. South of Roselawn Avenue). 1. Conditional use permit (CUP) for a planned unit development (PUD) 2. Preliminary Plat Ken Roberts, Associate Planner presented the staff report for this request. He stated that Mr. Gordie Howe is proposing to develop 22 townhomes in a development called "The Gardens" located on the east side of McMenemy, south of Roselawn Avenue. The city has planned this site R -3M, (Medium Density Residential). The request by the applicant include a conditional use permit for a PUD. The applicant has also asked for a preliminary plat approval to create the individual lots for each townhome, each townhome unit will on its own lot and will be available for sale. The applicant has also applied for the design approval for the architectural landscaping that will be reviewed by the Design Review Board tomorrow evening at their regular meeting. Mr. Roberts stated that the Design Review Board items would not be discussed at this meeting and will be discussed at the Design Review Board meeting on Tuesday, May 22, 2001. The city has planned this area as medium density residential, and this proposal, with the 22 units on the five acres is about 4.4 units per acre. Therefore, it does meet city standards for density in the Comprehensive Plan. The Conditional use permit for the PUD is being requested because the proposed development has a mix of two and three -unit buildings. This plan has proposed setbacks from the south and east property lines (30 -40 feet). The usual requirement is a 50 -foot setback from a residential property line for buildings with more than two units. Mr. Roberts stated that we have some flexibility with the PUD. This proposal, with the decreased setbacks appears to be a good fit for the neighborhood. It is staff's opinion that the buildings are at about 40 -feet in most parts, with some 30 -foot setbacks in the southeast corner of the site. Staff does not see any problems with this development. The applicant has also requested preliminary plat approval to create the lots in the development. Those appear to meet all of our standards. Mr. Roberts stated that one important point in this development is the drainage. There is no city storm sewer in this part of Maplewood. The applicant has designed the site with a ponding area to collect and accommodate the rainwater from two one - hundred year, back -to -back storms if that was ever to occur. There will also be a series of rainwater gardens along the south side of Summer Lane to help collect some of the rainwater and infiltrate it into the ground. Mr. Roberts stated that Chris Cavett, Assistant City Engineer, is very favorable with the proposal and likes the idea of the rainwater gardens. The proposed ponding area meets the standards of the Watershed District and the city's engineering department. Mr. Roberts stated that the Maplewood Parks Department is recommending the developer build a trail from Summer Lane, between the buildings, out to Ripley Avenue. The vacant Lot 11 is owned by the same owner as the proposed development site. Lot 11 is not included in this proposal, but will ultimately be developed with a single family home. The trail would provide pedestrian access between the two neighborhoods. Generally, staff has been trying to have more trails built in the City to provide these pedestrian alternatives. Staff recommended approval of the Conditional Use Permit for the PUD subject to the eight conditions outlined in the staff report. He noted that on page 5, item 3c there is some specific language regarding curbing. He noted that it may change as the plans get further refined and revised. Both the developer's engineer and the city engineer want to look at it further. Mr. Roberts recommends that we leave the language as is, but to be aware that in the future that may change but would be ironed out before taking this proposal to the City Council. Staff is also recommending approval of the preliminary plat subject to the ten conditions outlined in the staff report. Commissioner Rossbach recalled that originally the developer was not planning on any curb at all. Mr. Roberts stated that that was the initial request. After city engineers reviewed the plan, they felt that it was needed for the ponding area and to insure drainage for the driveways. The engineers will be looking at the curbing proposal again. Commissioner Trippler questioned staff regarding the fencing requirement around the ponding area. He cited the letter sent by the residents at 1843 DeSoto. Mr. Roberts stated that staff is recommending fencing for the new pond. Mr. Cavett commented that fencing requirements for ponds depends on the contouring and shapes of the ponds. Ponds that typically have a flat bench where vegetation can grow typically do not require fencing, because fencing is not aesthetic. In a situation as in this proposal, where the pond does not have an established normal water elevation because there is no outlet, you cannot establish an elevation for a bench and at a point where the water will be. So, you never know how deep the water will be at times, and the slopes are steeper, therefore, a fence would be required. Commissioner Ledvina asked about the 30 and 40 -foot front setbacks and what are the typical standard for multi- units. Mr. Roberts indicated that these are proposed to be 20 -feet from Summer Lane, and 30 — 40 feet from the rear line. He also pointed out that Summer Lane is proposed to be a private road, or driveway, so there is no setback standards specifically in our City Code for that. What is trying to be accomplish with the 20 -feet is to have enough room to get cars off Summer Lane onto their own driveways. Commissioner Ledvina asked if anyone has evaluated the potential for wetland classification for the existing low area. Mr. Roberts stated that he knows that the developer has done a lot of research and have provided information to the Watershed District about that. He stated that yes, it has been evaluated and it is not a wetland. Commissioner Ledvina asked about the intention of the trail connection. Is it to enable residents of this new area to access the Gateway Trail? Mr. Roberts responded that no, it was more to provide an opportunity for the two cul -de -sacs to have pedestrian access rather than having to go out to McMenemy to Roselawn, to DeSoto. He stated there is no specific destination. Commission Ledvina asked it this was typical for back -to -back cul -de -sacs. Mr. Roberts indicated that it has not been consistently, but we are trying to do it more often. He stated it had been done in the Oak Ridge development and the New Century development. Commissioner Mueller indicated that he did not see driveways on the plans. Mr. Roberts stated that they are not clearly shown on the plan, but each townhome would have it's own two -car driveway. Commissioner Mueller asked it St. Jerome's had been notified that there would be a pond in the area. Mr. Roberts indicated that they were sent a neighborhood survey with the plans, but were not specifically contacted. Commissioner Mueller asked if the 71 trees that are going to be planted would be sufficient for screening neighbors. Mr. Roberts stated that they are not proposing a real heavy wall of screening along the south side. Looking at the slopes, the sight drops down at least 5 —10 feet and the feeling is that with the trees on the neighbors property, that it did not seem real beneficial to get into a heavy screening /planting. Commissioner Mueller asked if the people at 387 Ripley had been notified that there might be a trail going next to their property. Mr. Roberts indicated that they were not specifically notified about the trail possibility. Commissioner Mueller suggested that as a courtesy they should be notified. Commissioner Trippler asked for clarification on the rainwater garden. He wanted to know if they were tied together through sub - terrain piping, or are they individual. Mr. Cavett stated that they are not physically tied together. They are basically micro- detention to collect a small area. If they get full enough they basically just spill down into the road. There are structures at a few of the gardens, meaning that they will take the overflow drainage and bring it into the storm sewer and cross over to the large pond. Commissioner Rossbach asked what the developer is going to do with the rainwater gardens as far as developing them so that they don't look like some small depression in the yard and possibly be filled with dirt because the homeowners may think it's a hole. What is there to establish these as rainwater gardens? Mr. Cavett stated that they would be heavily landscaped with a variety of materials. We could also have it identified in the covenants that this is an area that needs to stay.as a rainwater garden and should not be altered. Commissioner Rossbach asked about Lot 11, that it appears to be part of the plan. Mr. Roberts stated that it is all under one ownership, but the developer is not planning to develop it at this time. For the final plat it will not be included. It is zoned R -1 Single Family. Commissioner Rossbach asked if the current developer was tied with the existing apartment buildings. It appears that they are grading the apartment property. Mr. Roberts indicated that they are not. But there would have to be some agreement on the grading. Commissioner Ledvina asked what the typical design standard is for a pond such as the one being proposed. Mr. Cavett stated that typically ponds are designed for a single one - hundred year event. Most ponds also have some type of outlet piping. The developer's engineer, the city engineers and the Watershed District had a number of discussions regarding this. In a scenario like this there is guidelines that talk about two back -to -back hundred -year events and maintaining pond elevations below the lowest floor openings. The developers have achieved that without even taking into account the volumes that the rainwater gardens will accommodate. In a scenario like this with a pond with no outlet, it is designed for two back -to -back hundred -year events. He indicated that we have some very sandy soils and we know from experience with the pond on Ripley, just south of the site, that it infiltrates quite rapidly and there seems to be no present standing water. Commissioner Fischer asked if the R -1 lot is not a part of this site plan, is it correct to assume that that acreage is not included in the density allowance for this site. Mr. Roberts indicated that that was correct. Commissioner Fischer indicated that there was a reference to this being an updated proposal. Is this an update of a prior proposal in this same application process and not in an earlier process. Mr. Roberts indicated that there was an earlier plan that had 20 — 21 units and that the street was in a different shape and there were some issues with the storm water. The developer withdrew that application and redid the plans all this has been done within the last six months. Commissioner Pearson asked the Assistant City Engineer to elaborate on which watergardens were tied into the storm sewers. Mr. Cavett indicated that on the proposed grading plan, between Lots 6 and 7 there does indicate a storm sewer in the boulevard in the rainwater garden. The rain gardens to the west and just to the east of there are designed to overflow to that point and at that point the water would be picked up and taken to the pond. There is also another drain between Lots 13 and 14 in the boulevard and the rainwater garden there. Commissioner Pearson asked if there were not curb storm sewers. Mr. Cavett stated that in this proposal there is no curb storm sewer, the drainage is designed to go into the boulevards, the rain gardens, or directly into the pond rather than being channeled under conventional design. Commissioner Pearson stated that there was quite an elevation difference from the west end going to the east and if the rain was to override that, it looks as if it would go out onto McMenemy and could end up flooding the lower level of the apartments. Mr. Cavett indicated that this site is considerably lower than McMenemy. The low point is actually between Lot 6 and 7. Commissioner Pearson asked if in a heavy rain could it possibly flow that way in opposition to the plan down into the apartments where it is very low. He suggested that if we are looking at redesigning some of the curbs, or the type of curbs, that it might be an idea to put some type of curb cut storm sewer channeling into the pond between Lot 6 and 7. Mr. Roberts stated that one of the major issues of the redesign of this proposal was looking at the elevation of the apartments lowest floor and making sure that whatever plans were built would prevent flooding of that building and was taken into account with this design. Commissioner Mueller asked if snow removal and maintenance is taken care of by the townhome association because Summer Lane is a private street. He also asked if all the snow would be pushed into the proposed ponding area. Mr. Roberts indicated that that would probably be the case. Commissioner Mueller stated that the pond looks to be about 14 -feet deep and asked if the two hundred -year rains would fill that up. Mr. Roberts stated that the assumption is that the pond is deep enough that even two one hundred -year storms would not fill it up. It would take more than that to fill it up. Commissioner Muller asked if it would drain rather quickly. Mr. Roberts indicated that yes, that is our hope that the water would drain rather quickly. Commissioner Trippler questioned that the apartment building was not tied into this development, yet when reviewing the parking lots surrounding the apartment building that there were two entrances to the apartment building and that the entrance on the north edge of the building has appeared to have disappeared. Mr. Roberts stated that while the parking lot on the north side is not showing up on the plans, it is intended to remain 'as is. The area south of the apartment building does change and the parking lot will come out onto Summer Lane. As Mr. Roberts understands it, the developer is buying the whole area, including the apartment building, and then will sell the apartment building to a new buyer, a third group. Currently there is one owner for the whole site. The townhomes will be developed, and the owner will then be selling the apartment with the reconfigured parking. Commissioner Trippler asked if they are closing both entrances to the apartment building off of McMenemy. Mr. Roberts stated that McMenemy would still have the entrance to the north end, but it may have been dropped off the plans. The new connection on the south side would be onto Summer Lane. Commissioner Mueller asked what the normal setback from a property line for the north parking lot would be. Mr. Roberts indicated that the normal setback to a single family would be 20 feet, if it were a commercial or institution then it would be five feet. He indicated that the developer is not proposing any change to the north parking lot. Commissioner Mueller stated that he felt there were changes being made to the apartment building and said that he had noted parallel parking adjacent to the doorways on the northside, which look to be extremely inadequate. He feels that they don't have enough parking per code there. He indicated that there were no garages and he feels there is not enough information put forth regarding that building and feels that we should make sure that the building is meeting the restrictions that it should. Mr. Roberts indicated that there were garages on the lower level of the apartment building. The developer, Mr. Gordie Howe addressed the Commission. He stated concern regarding the proposed trail for the development. He stated that they were building the development for empty nesters. All units will be sold at a price range of $200,000 to $250,000. He noted that Ripley is a public street and Summer Lane is a private street. He feels that the trail is not necessary between the two cul -de- sacs. He stated concern regarding who would be responsible for the maintenance, liability and snow removal. Commissioner Rossbach stated that he believed the trail would be a city trail and they would provide liability, maintenance and snow removal. He stated that the trail would work well there. Discussion continued regarding Lot 11 where the trail will come through. Lot 11 will not be on the final plat but will stay R -1 single family. Commissioner Pearson asked staff if when the notices were sent out to the adjoining property owners if the proposed trail was laid out in the notice. Mr. Roberts stated that no; the trail was not included in any of the notices. Commissioner Pearson questioned if the neighborhood would have any sensitivity to a trail themselves. Mr. Roberts stated that they may. Commissioner Mueller questioned what jurisdiction the city would have over the private property and private drive. Do we as a city have the right or ability to require the trail be built connecting the private drive to city property. Mr. Roberts said that he would check with the city attorney on this issue. Commissioner Rossbach commented that Summer Lane is only a private drive because the city is allowing it to be. He stated that if the city required them to put in a development that had a public street, it would not work as well for them because it would be much wider and would not fit the buildings, etc. Mr. Roberts stated that there is an advantage to the city allowing Summer Lane to be a private drive. The city does not have the responsibility to maintain or plow the street. Commissioner Dierich asked about the apartment building parking lot emptying out onto a private drive and how it would be maintained. Mr. Roberts stated that there would be access agreements between the properties to maintain that access. Commissioner Trippler stated that he was struggling with the issue that the trail goes no where, and comes from nowhere. He wanted clarification of the purpose of the proposed trail. Mr. Roberts stated that it was simply a matter of providing an opportunity to have access between the two neighborhoods without having to cut through somebody's yard or having to go around four blocks to get there. It provides a pedestrian way to move between the two cul -de -sacs. Commissioner Ledvina stated that he felt that the proposed trail would provide a good access to the gateway trail, east on Ripley and south on Desoto right to the Gateway trail. Commissioner Rossbach felt that there was a lack of information regarding the existing apartment building. Mr. Howe stated that his development is not buying the apartment building. The whole parcel was owned by Richard Gilbert of Gilbert Investment Company, including the apartment building. He sold the apartment complex to Mr. Doug Happkee, with the condition that Mr. Howe's proposal is completed. He wanted to clarify that the buyer of the apartment complex has seen the plans for The Gardens and is aware of the changes to the apartment building site. Commissioner Rossbach asked if the city would require some kind of review of the overall- parking situation at the apartment building. Mr. Roberts stated that typically, yes. However, in this situation there were only some minor changes to the south side where the entrance currently came in and staff felt that the proposed plan would be a better plan. Commissioner Mueller asked if there were some rule or regulation regarding changes to a property. At some point, when so many changes have been made, would it be required to bring things up to code. He wanted to know if the apartment building might fall under that rule or regulation. Mr. Roberts stated if a building were damaged to more than 50% of the value, and if rebuilt within a year that they can build with current setbacks without any problems. However, if the owner waits more than a year, the non - conforming codes require them to meet the current standards of the time. The amount of work proposed here on the south side of the parking lot is minor compared to the whole value of the apartment building and they would not be require to meet the current standards. Commissioner Mueller voiced his opinion that he was not "sold" on the proposed trail. His concern is that the neighbors had not been contact and that should be done before going forward. There are also many other questions surround the issue such as snow removal, maintenance, etc. Mr. Roberts stated that if the commission is not comfortable with the proposed trail, they could make the recommendation not to include the trail in the plan. Commissioner Fischer pointed out that in past projects in the city of Maplewood that were targeted for seniors, that many residents liked the idea of being able to take a trail to other neighborhoods, or just having the ability to take a walk. Commissioner Mueller suggested that possibly the developer could put in a walking trail around the proposed pond. Commissioner Trippler asked why the location for the trail was between Unit 11 and 12. He felt that placing it between units 13 and 14 and put the trail between Lot 11 and the outlot pond on Ripley would be less disruptive to Lot 11. Mr. Roberts stated that in the proposed development as well as in the existing conditions, that there is an existing sanitary sewer line in the proposed trail area. It is preferable for the City of Maplewood maintenance staff to have a path over the sanitary sewer line to allow easier access. He stated that Mr. Cavett had drawn in an alternative trail path, however there is concerns about the grades in that area. Commissioner Dierich stated that we have set precedence in New Century by doing private to public access and felt that something should be put down on paper or deciding it in code or an ordinance to make it clear what the Commission's expectations are in this type of situation. Commissioner Ledvina stated concern regarding the proposed pond and it's shape. He suggested that it have some shape variation instead of a rectangular shape. Mr. Roberts stated that the Design Review Board would be reviewing the landscaping for the pond area at May 22n meeting. Commissioner Ledvina asked if the Commission is making a recommendation on the grading plan, that are we essentially agreeing to the developers plan for a rectangular pond with sharp corners. Discussion continued regarding the landscaping, shape and the fencing around the pond. Steve Peters addressed the commission. He stated that the rainwater gardens will be part of the homeowners association, and cannot be filled in. There is an architectural control committee for the association as well as a maintenance committee that is managed by a professional managing company. The association takes care of the snow plowing, the mowing of the lawns and the maintenance of the driveways, and the whole outside of the building. Commissioner Mueller asked if there would be water in the proposed pond continuously. Mr. Cavett stated that looking at the pond north of Ripley he has never seen sitting water and anticipates the proposed pond would function in the same way. During large events there will be standing water until it evaporates or infiltrates. There are too many variables to determine how long water would be stand when faced with a 100 -year rain. He felt that the pond should be fenced. Commissioner Ahlness asked the City Engineer about the equalization pipe mentioned in Item 3, B1. Mr. Cavett stated that theoretically the pipe would never be used. But the reason for the pipe is that if one of the ponds got to a 902 elevation, above the 100 -year event, that yes, it would overflow into other areas. It is just another safety factor. Commissioner Dierich asked if the pond could go deeper, be shelved and just fence the area in the middle thereby having more design leeway as far as shape. Mr. Cavett stated that the fencing does not have to be at the top of the pond. It should be situated between the first hundred -year event elevation and the second hundred -year event elevation. The principle for fencing is that you never know where the water level will be. Commissioner Rossbach moved that the Commission recommend the City Council approve the Conditional Use Permit Resolution for the Planned Unit Development for the Gardens Development on the east side of McMenemy Street south of Roselawn Avenue. The city bases this approval on findings required by code and approval is subject to the conditions put forth in the Staff Report with the following changes: Strike all references to the Proposed Trail Item Al a.(1) has been removed Staff report number 2, 3, and 4 become 1, 2, and 3. Item A3 c — these items may have some revisions when the various engineers complete work on them. Item A5 d — is eliminated Item 131 g — Add (1) Investigate the City's position on connecting a trail from a public street to a private street and also review the trails route to align the trail to the east side of Lot 11 on Ripley and passing then between Unit 11 and 12 on Summer Lane. Staff report numbers 1, 2, 3, and 4 become 2, 3, 4, and 5. Item B2 —add item (13) Planning commission recommends to City Council to allow the engineering staff to be more creative with the pond configuration other than the rectangular shape. The motion to approve ends at Item B 10. Item C is to be review by the Community Design Review Board at the May 22, 2001 meeting. A. Conditional use permit for a planned unit development for the Gardens development. (Item A3c —these items may have some revisions when the various engineers complete work on them.) 1. All construction shall follow the plans date - stamped May 3, 2001 except where the city requires changes. Such changes shall include: a. Revising the grading and site plans to show: Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's NURP Pond ordinance standards. (2) The developer minimizing the loss or removal of natural vegetation and large trees. These plans shall make every attempt possible to save the double oak clump between Lots 2 and 3, the 8 -inch oak tree south of Lot 6 and the basswood clump in front of building 22. {3} Summer Lane must be at least 28 feet wide to allow parking on its north side. The city council may approve major changes to the plans. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. V Have the city engineer approve final construction and engineering plans. These plans shall include: a. The grading, utility, drainage, erosion control, streets, driveway, trails, tree preservation /replacement, and parking plans. The cul -de -sac bulb shall have the minimum radius necessary to ensure that emergency vehicles can turn around. b. The following changes for the storm sewer plans: (1) There shall be an equalizer pipe between the proposed north pond and the existing pond south of the site. This equalizer pipe shall be placed at or below 902.0, such that the elevations of both ponds would begin to equalize after either pond was to reach an elevation of 902.0 This equalizer pipe would likely run between Lots 15 and 16. The grades and elevations of the storm sewer shall be designed and installed to prevent any storm sewer flow to the existing pond south of the site until the north pond reaches an elevation of 902.0. (2) The developer shall enclose the new pond with a four - foot -high, black, vinyl - coated chain -link fence. (The fence shall not be six - feet -high as shown on the plans.) The contractor also shall install a gate in the fence as may be required by the city engineer. c. The following for the streets and driveways: 1) Use D412 concrete curb and gutter along the building side (south and east sides) of Summer Lane. (2) Use B618 concrete curb and gutter along the north and west side of Summer Lane between McMenemy Street and Lot 22. (3) Standard gutter -style catch basins to pick up street drainage. Drainage structures that extend into garden areas may be 27 -inch or 48 -inch catch basins with R -4342 castings. d. A revised storm water management plan for the proposal. e. Using, where at all feasible, the existing 6 -inch water service stub when connecting to the water main (rather than open cutting McMenemy Street). f. Providing at least one additional fire hydrant between McMenemy Street and the end of the cul -de -sac, so there are at least two hydrants along Summer Lane. 4. The design of the ponds shall meet Maplewood's NURP pond ordinance standards and shall be subject to the approval of the city engineer. The developer shall be responsible for getting any needed off -site pond and drainage easements, if applicable. 5. The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Remove any debris, junk or fill from the site. The parks and recreation director shall approve the location and design. d. Restore all disturbed areas within the pond with a native seed mix approved by the watershed district and by the city engineer. 6. The approved setbacks for the principal structures in the Gardens PUD shall be: a. Front -yard setback (from a private driveway): minimum - 20 feet, maximum - 25 feet b. Front -yard setback (public side street): minimum - 30 feet, maximum - 35 feet c. Rear -yard setback: minimum - 30 feet, maximum - none d. Side yard setback: minimum - 10 feet to a property line and 20 feet minimum between buildings 7. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing unit at the time of the building permit for each housing unit. 8. The city council shall review this permit in one year. B. The Gardens townhomes preliminary plat (received by the city on May 3, 2001). The developer shall complete the following before the city council approves the final plat: 1. Sign an agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Provide all required and necessary easements (including ten -foot drainage and utility easements along the front and rear lot lines of each lot and five -foot drainage and utility easements along the side lot lines of each lot). d. Have Xcel Energy install Group V rate street lights in at least two locations. One shall be at the intersection of McMenemy Street and the proposed private driveway (Summer Lane) and the other near the intersection of the trail and Summer Lane. The exact style and location shall be subject to the city engineer's approval. e. Pay the city for the cost of traffic - control, street identification and no parking signs. f. Cap, seal and abandon any wells that may be on the site, subject to Minnesota rules and guidelines. g. For the trail, complete the following: (1) (2) The developer shall install atwo -rail split -rail fence on both sides of each trail and posts at the end of the trail to prevent motorized vehicles from using the trail. (3) The developer shall build the trail and fencing with the driveways and streets and before the city approves a final plat. (4) The city engineer must approve these plans. h. Install a sign where Summer Lane intersects McMenemy Street indicating that it is a private driveway. 2.* Have the city engineer approve final construction and engineering plans. These plans shall include grading, utility, drainage, erosion control, tree, trail, driveway and street plans. The plans shall meet the following conditions: a. The erosion control plans shall be consistent with the city code. b. The grading plan shall show: (1) The proposed building pad elevation and contour information for each building site. The lot lines on this plan shall follow the approved preliminary plat. (2) Contour information for all the land that the construction will disturb. (3) Building pads that reduce the grading on site where the developer can save large trees. (4) The street, driveway and trail grades as allowed by the city engineer. (5) All proposed slopes on the construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. On slopes steeper than 3:1, the developer shall prepare and implement a stabilization and planting plan. These slopes shall be protected with wood fiber blanket, be seeded with a no- maintenance vegetation and be stabilized before the city approves the final plat. (6) All retaining walls on the plans. Any retaining walls taller than four feet require a building permit from the city. The developer shall install a protective rail or fence on top of any retaining wall that is taller than four feet. (7) Sedimentation basins or ponds as required by the watershed board or by the city engineer. (8) No grading beyond the plat boundary without temporary grading easements from the affected property owner(s). (9) A minimum of a 10- foot -wide, 10:1 bench below the normal water level (NWL) of any pond designed to be a wet pond. The depth of the pond below the NWL shall not exceed four feet. (10) Emergency overflow swales as required by the city engineer or by the watershed district. The overflow swales shall be 10 feet wide, one foot deep . and protected with approved permanent soil- stabilization blankets. save the double oak clump between Lots 2 and 3, the 8 -inch oak tree south of Lot 6 and the basswood clump in front of building 22. (3) Show the size, species and location of the replacement and screening trees. The deciduous trees shall be at least two and one half (2 2) inches in diameter and shall be a mix of red and white oaks, ash, lindens, sugar maples or other native species. The coniferous trees shall be at least eight (8) feet tall and shall be a mix of Austrian pine and other species. (4) Show no tree removal beyond the approved grading and tree limits. (5) Include for city staff a detailed tree planting plan and material list. (6) Group the new trees together. These planting areas shall be: (a) near the ponding areas (b) on the slopes (b) along the trail (d) along the south side of the site to help screen the development from the existing houses to the south (7) Show the planting of at least 71 trees after the site grading is done. d. The street, driveway, trail, and utility plans shall show: (1) An eight - foot -wide bituminous trail between Ripley Avenue and Summer Lane. This trail shall be over the sanitary sewer line within the development site (between buildings 11 and 12) and along the west property line of Lot 11 on the north side of Ripley Avenue. The parks and recreation director shall approve the location and design. (2) The private driveway (Summer Lane) shall be a 9 -ton design with a maximum street grade of eight percent and the maximum street grade within 75 feet of all intersections at two percent. (3) Water service to each lot and unit. (4) Repair of McMenemy Street (street and boulevard) after the developer connects to the public utilities and builds the private driveway. (5) The developer enclosing the new pond with afour- foot -high, black, vinyl- coated chain -link fence. (The fence shall not be six- feet -high as shown on the plans.) The contractor also shall install a gate in the fence as may be required by the city engineer. (6) Size and location of the sanitary sewer service for the existing apartment building (7) The private driveways with continuous concrete curb and gutter except where the city engineer decides that it is not needed for drainage purposes. (8) The coordination of the water main locations, alignments and sizing with the standards and requirements of the Saint Paul Regional Water Services (SPRWS). Fire flow requirements and hydrant locations shall be verified with the Maplewood Fire Department. (9) All utility excavations located within the proposed right -of -ways or within easements. The developer shall acquire easements for all utilities that would be outside the project area. (10) The plan and profiles of the proposed utilities. (11) Details of the ponds and the pond outlets. The outlets shall be protected to prevent erosion. e. The drainage plan shall ensure that there is no increase in the rate of storm water run -off leaving the site above, the current (predevelopment) levels. The developer =s engineer shall: (1) Verify pond, inlet and pipe capacities. (2) Have the city engineer verify the drainage design calculations. 3. Pay the costs related to the engineering department =s review of the construction plans. 4. Change the plat as follows: a. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. b. Label the common areas as outlots. c. Show the trails in publicly -owned property or easements. d. Add drainage and utility easements as required by the city engineer. e. Label the private street as Summer Lane on all plans. 5. Secure and provide all required easements for the development. These shall include any off -site drainage and utility easements. 6. Sign a developers agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Provide for the repair of McMenemy Street (street, curb and gutter and boulevard) after the developer connects to the public utilities and builds the private driveway. 7. Record the following with the final plat: a. All homeowners association documents. b. Deeds dedicating the necessary stream and wetland buffer easements surrounding the stream and the wetlands. c. A covenant or deed restriction that prohibits any further subdivision or splitting of the lots or parcels in the plat that would create additional building sites unless approved by the city council. The applicant shall submit the language for these dedications and restrictions to the city for approval before recording. 8 *. Submit the homeowner's association bylaws and rules to the Director of Community Development. These are to assure that there will be one responsible party for the maintenance of the private utilities, driveways and structures. 9. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. 10. Obtain a permit from the Ramsey - Washington Metro Watershed District for grading. If the developer decides to final plat part of the preliminary plat, the Director of Community Development may waive any conditions that do not apply to the final plat. Commissioner Pearson seconded. Commissioner Pearson added that the residents of Ripley should be surveyed regarding the proposed trail. If they do not want it, and the developer does not want to build it, it serves no purpose. Also he added that the city attorney should review the matter of the trail linking a private and a public street. Ayes — All Motion carries. This proposal goes before the city council on June 11, 2001. MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MAY 22 2001 a. The Gardens Townhouse Development — (east side of McMenemv Street. South of Roselawn Avenue). Mr. Ekstrand, Assistant Community Development Director, presented the staff report for this project. He stated that Mr. Gordie Howe is proposing to develop a 22 -unit townhouse development. It is on a five -acre site on a private cul -de -sac off of McMenemy Street. Each building will have horizontal -lap vinyl siding, aluminum soffits and fascia and brick veneer on the fronts. There will be a mix of two and three unit buildings. Mr. Ekstrand stated that the Planning Commission reviewed the Conditional Use Permit and the Preliminary Plat for this development and recommended approval. Mr. Ekstrand stated that there is a large holding pond proposed on the north and central part of the site. The pond is necessary because there is no storm sewer in this area. There will also be rainwater gardens that are scattered along the south side of the private drive providing aesthetic appeal as well as water retention. The Ramsey Washington Watershed District has reviewed the plans and did not have any concerns about the proposal. They will be reviewing this proposal again when the applicant seeks their permit. Mr. Ekstrand stated that the site is heavily wooded. There are only six large trees that are noted as significant by our ordinance. The rest of the trees are scrub growth, Boxelders, and Cottonwoods. The applicant is proposing to put in 71 trees as part of the landscape plan. This is above the requirements of the tree replacement ordinance and provides a nice array of landscaping. Staff is also recommending that the applicant relocate some of the trees from the cluster of trees on the north side of the pond to the south and east side of the pond to increase the foliage around the pond. Mr. Ekstrand stated that Chris Cavett, the Assistant City Engineer, is also asking that the applicant propose some plantings within the pond area. This would be in an attempt to help put foliage onto the slope to provide some aesthetic appeal to that ponding area. Mr. Ekstrand stated that the Director of Parks and Recreation, Bruce Anderson, has recommended that the applicant provide a trail link from the neighborhood to the south through a property the applicant owns. The trail would pass between two two -unit buildings and then through the applicants lot to Ripley Avenue. Because there is no road link connecting the two neighborhoods, the Director of Parks and Recreation felt there should be a trail to help give pedestrians a link to go back and forth between the two neighborhoods. Regarding building design, Mr. Ekstrand stated that he felt the buildings are attractive. He stated that Mr. Howe has brought photographs of the units he is proposing to build. The materials are low or no maintenance. He stated that the Board had expressed some concerns in a previous development of Mr. Howe's regarding the garage fronts being the prominent design element. Mr. Ekstrand stated staff is not recommending against this, it is a small neighborhood and it is private drive. Staff did state that there are some things that can be done to enhance the front, such as a different garage doors or decorative lighting fixtures or covered front porches. Mr. Gordie Howe, the applicant and Mr. Steve Peters of Masterpiece Homes, addressed the Board. Mr. Howe stated that he was not aware of the proposed trail from the new development to Ripley until the City had notified him on Friday. He stated that he would like to keep the cul -de -sac private because it is geared towards empty nesters. The price range of the townhomes is between $200,000 and $250,000. Mr. Howe stated that he has nothing against having the walkway, but since Ripley is a public street and Summer Lane will be a private street, he questioned who would maintain the trail and who would be liable for any accidents that may happen on it. The common area around the townhouses is all community owned by the townhome association. Mr. Howe stated that he felt that some of the people on Ripley do not want to see the trail go in. He cited comments in the city staff report from a resident at 379 Ripley stating that he would like to see the area stay as private as possible. Mr. Howe stated that he had taken the board's recommendation from the last meeting regarding the front loading buildings. He showed the Board photographs of a development he had done in Roseville with a front loaded building with a front porch. He Community Design Review Board - 2 - Minutes of 05 -22 -01 also pointed out that there will be considerable landscaping around the townhomes. Board member Olson pointed out that the plans that they had do not show any front porches. Mr. Howe displayed his plans with the porches on each unit and stated this is the proposed style of the townhomes. Mr. Peters stated that the three unit buildings will be slightly different. He then pointed out to the Board the various styles and features of the two and three unit buildings. Board member Ledvina requested the applicant to describe the color scheme and materials for the development. Mr. Peters stated that they would be using 044 vinyl product, the windows are lifetime warranty windows, and the shingles are a Harstead Serpentine. He stated that there would be nothing on the exterior of the building to be painted except the front door. Board member Olson questioned the 20 -foot front set back and whether there would be sufficient parking in the driveway.. Mr. Peters stated that there would be parking for two cars in the garage and two cars on the driveway. Board member Olson asked if there would be any sidewalks. Mr. Peters stated that no, there would not be any sidewalks. Board member. Shankar asked the applicant about trash collection in the new development. Mr. Peters stated that the residents will be required to keep the trash receptacles in the garage and it would be brought out on the day of trash collection. He also stated that the mailboxes will be spaced out in the project with nice mailbox stands with the newspaper slot built right into it. He said that they have not addressed the specific location of the mailbox stands the with the post office yet, but they anticipate the stands will hold four mailboxes and be spaced out through the project. Board member Ledvina pointed out that the required side yard setback for single family homes is 10' — putting the buildings 20' apart. He pointed out that in this proposal the buildings are at 20' and 30' in terms of the side yard separation. Board member Olson commented that if this were not a private drive she would like to see sidewalks. Mr. Ekstrand stated that if this were not a private street the front setback would not meet code. In this case, there is a greater setback on the rear lot lines to help cushion from the existing homes. Board member Olson asked what the Planning Commissions decisions was on the fencing of the pond. Mr. Peters stated that the pond would be fenced in. They are proposing that the fence be placed down below, out of eyesight, with landscaping around it. Board member Olson asked what the driveways would be constructed of. Mr. Peters stated that they would be asphalt. Board member Olson asked what the Planning Commissions recommendations were on the proposed trial. Board member Ledvina stated that there were concerns regarding the requirement to connect a public trail to a private street. He also stated that the residents of Ripley Court had not been surveyed to find out what their options were regarding the trail. Board member Ledvina stated that he strongly favors the trail connection. It helps to link neighborhoods and provides a safe method for individuals in this new community to access the Gateway Trail. He felt that over time the trail would also serve to strengthen our communities and join our neighborhoods. He stated that the Planning Commission's motion was to not necessarily recommend it, they wanted staff and City Council to explore the implications of the legalities of the public /private connection. Board member Ledvina stated that generally he felt that Planning Commissioners were in favor of a trail connection. Board member Olson asked about the traffic patterns in this area and if this development would have any impact on it. Mr. Ekstrand stated that yes, there would be additional vehicles, but it would not be very substantial. Community Design Review Board - 3 - Minutes of 05 -22 -01 Board member Ledvina stated concerns regarding the spacial design of the pond. He stated that he was not in favor of a rectangular pond. He feels that a varied shaped pond would improve the aesthetics along with additional plantings associated with the pond. Mr. Ekstrand liked the suggestion and stated that the pond is a prominent feature of the area. He felt that to give some creativity to the shape of it would be very appealing to the residents. Board member Ledvina stated that it could be made into a park like structure making it more appealing and he also noted that it was reflected in the Planning Commission motion. He indicated that he would like to strengthen that recommendation if the Board members are agreeable. Board member Olson agreed that softening the edges of the pond would be a positive improvement. She also asked if the Watershed had reviewed this proposed pond and if the soils had good absorption. Board member Ledvina stated that the subsurface soils are sandy in nature and do a good job infiltrating the water into the subsurface. Board member Ledvina stated that he felt that the prominent feature of the garages on the structure has been greatly improved with the modified plans. He stated that they definitely needed to revise the Board's recommendation on that feature and that he supported the applicants proposal as displayed on the revised plans. Mr. Ekstrand stated that he felt that the Board was in favor of the trail and he pointed out to the applicant that this proposal is going to the City Council, and that they could discuss any issues that they may disagree with with the City Council. The Board is typically the deciding body in cases where there is no other zoning issues, but since this issue is still going to the city council the applicant still has an opportunity to discuss it at city council. The Board continued discussion regarding the front layouts of the townhomes and also the placement of the house numbers. Board member Shankar asked if there were another location for the house numbers. Mr. Peters said that they could possibly be placed above the garage door. However, it is preferred that the numbers are located where they can be lit. Mr. Peters also stated that by code the house numbers must be within four feet of the front door and must be 3 V2" high. Board member Shankar moved that the Community Design Review Board recommend approval of the site plan and building design for the proposed 22 townhomes that will be called The Gardens with the recommendations made by staff Item C only approving the plans date stamped May 3, 2001 approving Items C 1, 2, 3, 4, and 5 and adding Item C6 and C7. Item C6 shall say that the building design of the three unit buildings shall reflect the center design to stay as shown on the plans, but the end units shall be redesigned to have the entrances on the front side of the unit. Item C7 shall read the pond layout shall be revised to a more irregular shape that fits with the shape of the cul -de -sac subject to staff approval. The pond would incorporate curbed elements to improve the visual appearance and the applicant shall enhance the landscaping for the pond subject to staff approval. Board member Ledvina noted that the board has received plans from the applicant on May 22, 2001 regarding changes to the two unit design plan which indicate that the entrances be located on the front of the building. Board member Olson seconded the motion. Ayes — All Motion carries. This proposal goes before the city council on June 11, 2001. Community Design Review Board -4- Minutes of 05 -22 -01 C. Approve the plans date - stamped May 3, 2001 (site plan, landscape plan, grading and drainage plans and building elevations) for The Gardens. The city bases this approval on the findings required by the code. The developer or contractor shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a.* Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, erosion control, tree, sidewalk and driveway and parking lot plans. The plans shall meet the following conditions: (1) The erosion control plan shall be consistent with city code. (2) The grading plan shall: (a) Include building, floor elevation and contour information. (b) Include contour information for the land that the construction will disturb. (c) Show sedimentation basins or ponds as may be required by the watershed board or by the city engineer. (3) All the parking areas and the Summer Lane shall have continuous concrete curb and gutter except where the city engineer decides it is not needed. (4) There shall be no parking on the south side of the 28- foot -wide Summer Lane. The developer or contractor shall post Summer Lane and the driveways with no parking signs to meet the above - listed standard. b. Submit a certificate of survey for all new construction and have each building staked by a registered land surveyor. c. Submit a revised landscape plan to staff for approval which incorporates the following details: (1) All lawn areas shall be sodded. The city engineer shall determine the vegetation within the ponding area and the rain water gardens. (2) Shifting some of the trees proposed for the north side of the pond and the cul -de -sac to the south and east sides of the pond. (3) The developer shall install landscaping in the ponding area to break the appearance of the deep hole and to promote infiltration. Such landscaping shall be approved by the city engineer and shall be shown on the project landscape plans. (4) Having in- ground irrigation for all landscape areas (code requirement). (5) The plantings proposed around the front of the units shown on the landscape plan date- stamped May 3, 2001, shall remain on the plan. Community Design Review Board 5- Minutes of 05 -22 -01 (6) A concrete walk from the driveway to the door of each unit. d. Show that Ramsey County has recorded the final plat for this development. 3. Complete the following before occupying each building: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards and sod all turf areas. c. Complete all landscaping and turf irrigation for that building and its rain water garden(s). d. Install the required concrete curb and gutter. e. Put addresses on each building for each unit. 4. If any required work is not done, the city may allow temporary occupancy if a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 7. Record the following with the final plat: a. All homeowners' association documents. b. An access agreement for the existing apartment building that ensures the tenants may use Summer Lane for ingress and egress. c. A covenant or deed restriction that prohibits any further subdivision or splitting of the lots or parcels in the plat that would create additional building sites unless approved by the city council. The applicant shall submit the language for these dedications and restrictions to the city for approval before recording. 8 *. Submit the homeowners' association bylaws and rules to the director of community development. These are to assure that there will be one responsible party for the maintenance of the common areas, private utilities, driveways and structures. 9. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. 10. Obtain a permit from the Ramsey - Washington Metro Watershed District for grading. If the developer decides to final plat part of the preliminary plat, the director of community development may waive any conditions that do not apply to the final plat. *The developer must complete these conditions before the city issues a g approves the final plat. C. Approve the plans date - stamped May 3, 2001 (site plan, landscape plan, grading and drainage plans and building elevations) for The Gardens. The city bases this approval on the findings required by the code. The developer or contractor shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a.* Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, er osion control trees sidewalk and driveway and parking lot plans. The plans shall meet the following conditions: (1) The erosion control plan shall be consistent with city code. Crowd at Phalen Beach watches performance by Johnny Weissmuller, Olympic swim champion and star of Tarzan movies. Photo, 1931, Minnesota 'Historical Society. Phal�n Crcok and Phalon Lak wore narn.ed for �jettljor Edward Pholan. Tho name Pholan way spollod various ways, but was probably always pronoune 'phalon." Military records 3poll,od the man's narno "ph,elan, "but an 1857 map rjzeordjzd tho erpok as 'Ph al Cro I.a. Edward PhIzIan West of the point where Johnson Parkway meets Phalen Lake, the walking path crosses an underground culvert. The culvert marks the head of a creek which flowed from Phalen Lake to the Mississippi River. in the early 1800s, Native Americans and fur traders camped near the banks of the creek to hunt for waterfowl and other game. In 1838, Edward Phelan built a claim shanty near the creek and became one of the earliest settlers in the area. In 1840, Phelan was jailed and tried for the first recorded murder in St. Paul. The murdered man was John Hays. Phelan and Hays had been associates during military service at Fort Snelling. Hays had helped finance Phelan's land claim, and shared a cabin with Phelan on the claim. Phelan was acquitted of the murder, due. to lack of witnesses. No one doubted his guilt, however, because Phelan knew that Hays had saved a considerable amount of money during his service in the army, and because Phelan was known to be violent, lawless and unscrupulous. In 1850, Phelan was indicted for perjury by the first grand jury in Ramsey County. Phelan did not appear for trial; instead he joined a caravan headed for California fold fields. On the journey, he behaved in such a brutal manner that his fellow travelers were forced to kill him in self - defense. I.b. Tho St. Paul Watar company Phalen Lake was St. Paul's first source of city water. A private business., named The St. Paul Water Company, constructed the first water supply plant in 1869. Water was carried by gravity from Phalen Lake to the business district of St. Paul and to homes near the Mississippi River. Fees for water service were not based upon metered consumption. The fee for faucets in a home was $1 per year for each $1,000 of the home's assessed value in excess of $1,000. The fee for was $4 per year for the first tub and $3 per year for each additional tub. The fee for waterctoset toilets was $5 per year for the first toilet and $4 per year for each additional toilet. The water company was purchased by the City of St. Paul - in 1882. Phalen Lake was a primary source of city water through 1913. i.e. Vaeation Ruorts In 1879, tourist guides published by The Saint Paul and Sioux City Railroad and by the Chicago, Milwaukee &. St. Paul Railway promoted Phalen Lake and connecting takes as popular recreation and resort areas. The ads described opportunities for sailing, rowing, swimming and relaxing aboard steam yachts on pleasure excursions between the lakes. Tourists were lured by reports of excellent fishing for bass and walleye, and of excellent hunting for deer, rabbits, pheasants, prairie chickens, woodcock and snipe. Tourists traveled by train to St. Paul, then rented horse -drawn wagons to travel to lakeside resorts. They paddled canoes across glistening waters and through reedy channels. They lounged in rowboats while listening to music played on portable phonographs. Ladies garbed in frilled hats and flouncy, ftoor - length skirts rented sailboats for rides on the lake. Gentlemen in suits and neckties rented horse - drawn wagons to take them to fishing and hunting sites. I.d. )Dbalirm park In 1889, the Minnesota legislature authorized the St. Paul Board of Park Commissioners to improve Como Park and to purchase land for creation of other city parks. In that year, horse - drawn streetcars were the only form of public transportation in St. Paul. Travel by horsecars was slow and tiresome, and routes included few recreation sites, so for several years the park board focused on creating small neighborhood parks to which families could easily walk. During the early 1890s, an electric streetcar rail system was established in the city, and connecting streetcar lines enabled a .passenger to conveniently travel throughout the city for one low fare. Availability of this low -cost public transportation spurred the park board toward their dream of a larger park which would be remote from the city's business center and offer rural features, with ample opportunities for recreation on land and water. Phalen Park was established in 1894, with a streetcar stop on the west side of the lake. Two peachleaf willow trees grow near the south shore, just east of Johnson Parkway. They date back to the creation of Phalen Park and form a natural gateway to the lake. v 2. Nzeh acid bath tioav x The first Phalen beach and bath house were j; established in 1903 on the east shore of the lake (tour site #19). In 1918, the bath house was moved to the southwest shore of the lake, and a new beach was created on the same shore by covering winter ice with sand; the sand sank to the bottom during the spring thaw. Water slides and a two -story high - diving tower In 11928, swimmers rented were erected in 1923. In swimsuits from the bath house. 1936, .anew dock and Swimsuits were made of dark wool, and some swimsuits diving tower were designed sported short box- sleeves. Photo, 1928, Charlotte and erected by WPA w °Silk• engineers and laborers; in that same year, the bath house was remodeled with WPA assistance. In 1968, the two -story diving tower was replaced with a pontoon diving platform, and in 1974, the bath house was replaced with a smaller modern building. Phalen beach diving tower. Photo, 1932, Saint Paul Parks and Recreation. 3. Weitir Towizr in 1908, a well was dug to supply water for sheep.1 Sheep were housed in the park and were herded through the park in an effort to keep the grass cropped. A second well supplied water for workhorses and for watering fields of hay. Hay was planted, harvested, and stored in the park to feed workhorses and to sell to park visitors who arrived aboard horse -drawn wagons. In 1929, perk employees used horse -drawn machinery to grade athletic fields. The 1913 water tower is in the background. Photo, 1929, Saint Paul Parks and Recreation. In 1913, the old water tank The toboggan chute burned in 1935 when flames leaped skyward from a fire which destroyed the lakeside .canoe dock. 6. Stony 9t9ps In 1923, a walking path on the western hilltops was constructed to connect the ¢. 1926 Ganoii Sock The first canoe dock at Phalen Park was built in 1913 and was located near the island lagoon (tour site #11). In 1926, that first dock was in poor condition; it was torn down and a new canoe /boat dock was built on the Lakeshore. .The new dock extended 400 feet along the shore. Storage racks and lockers extended 20 feet into the air and were able to house 300 private canoes and 45 city rowboats. In 1935, the dock burned in a fire which also destroyed a toboggan chute on the hill above the dock. 5. Toboggan Chatv, From 1921 through 1924, Saint Paul Parks and Recreation spearheaded a community effort to foster winter sports. At Phalen Park, a warming house and refreshment stand were constructed near the ice - skating rink at the athletic. fields, an affiliation was formed with the St. Paul Ski Club (tour site #17), and a civic organization constructed a toboggan chute on the steep hill near today's Lakeside Center. The toboggan chute consisted of a wooden ground -level base with low protective side walls. The chute began at the top of the hill and ended at the edge of today's golf course. The first heavy snowfall of a season provided a soft slow sledding base for the first toboggan parties. As the season progressed, compacted snow on the chute turned to ice and provided a firm swift course, bath house and the new pavilion area. Rustic stone steps were set in the north face of the hill near the pavilion and bandstand. On the shoreline east of the hill was a lakeside refreshment booth. in 1960, the booth was replaced with an overlook .of the lake. The overlook was made of cement and contained wrought -iron rails and seats. 7. Launch Dock From 1906 through 1914, a steam - powered excursion .launch carried passengers on pleasure cruises through the Phalen chain of lakes. Passengers of all ages dressed in their Sunday -best clothing for this special occasion. Gentlemen sported wool suits, starched shirts, starched collars, and neckties. Their young sons wore wool knickerbocker suits with breeches gathered at the knees. Ladies and their daughters donned embroidered calf - length frocks and beribboned bonnets. Babies and toddlers of either gender wore frilled white dresses with flouncy petticoats. From 1925 through the 1930s, a gasoline- powered launch carried passengers on similar cruises. The launch sported a fringed canvas nark employees used a horse -drawn waterWagon ater to young trees. Workhorses were fed hay grown in the park. Photo, 1934, Saint Paul f Recreation. Lakeside refreshment booth and rustic steps at the base of a hilltop path. Photo, 1923, Saint Paul Parks and Recreation. G .. sunroof, but passengers of all ages wore sports clothes designed for fun in the sun. During the 1925 summer season, the launch carried 15,000 passengers for an adult fare of 15 cents or a child fare of 10 cents. 8. pavilions and 9. bandstands The first pavilion was built in 1903 near the western shore of the lake; in 1912, the first bandstand was constructed near the pavilion, weekend and evening concerts at the bandstand represented 189 of all operating expenses at the park, but profit at the pavilion from the sale of root beer, ice cream and other refreshments exceeded the cost of the concerts. The current pavilion was built in 1975 on the hill southeast of the island. 10.. gtr¢jztceir station In 1903, completion of an electric streetcar line into the park enabled families to conveniently travel to the park from any city neighborhood. The streetcar station was a hub of activity for purchase of tickets and refreshments. From 1904 through 1910, a miniature railroad carried passengers from the streetcar station to an amusement park on the island. The amusement park featured band concerts, rollercoaster, carousel, amateur talent show, boat rides on the lagoon, fireworks, Fairy Floss cotton candy and Barnet's root beer. In 1.923 when the new refreshment pavilion was constructed (tour site #8), food and beverages were no longer served at the streetcar station; in 1925, the former refreshment area was remodeled to serve as park police headquarters. Ito 1913 Canoo Dock In the early 1900s, the island and lagoon were a marsh. A coal - powered dredge was used to remove soft bottom soil from the outer edges of the marsh, and the soil was mounded in the center of the marsh to form the island. In 1913, a 500 -foot covered canoe dock was constructed on the bank of the lagoon, and the calm lagoon became a popular site for park visitors to lounge in rented canoes while listening to music played on portable phonographs. t2. Watplall Throughout the 1950s, the water level in the lake was low. In 1960, Ramsey county drilled a deep well to supply water to the lake. First pavilion and miniature railroad to an amusement park on the island. Postcard, 1910, Saint Paul Parks and Recreation. 23, In the early 1920s, park visitors lounged in canoes on the Island lagoon. The covered canoe dock in the background was in use from 1913 through 1926. Photo, Minnesota Historical Society. �V Water flowed from an underground pipe in the hillside, then cascaded over a rock ledge to form a waterfall. 13. Zird Wagiz . In 1926, the Ramsey County Sportsmen's League recommended that a migratory bird refuge be established to provide ducks and geese with a safe area for breeding and rebuilding wild flocks. The Ramsey County Board of Park Commissioners designated Round Lake as a sanctuary to protect breeding pairs and their offspring. A fence was placed around the take and a grassy hillside between Round Lake and Phaten Lake. Several species of adult ducks and geese were brought to the refuge. Adult waterfowl were pinioned to prevent them from flying away. Ducklings and goslings were free to fly away with wild flocks. . To protect waterfowl at the sanctuary, a residence for the park foreman was established at the top of the hilt adjacent to the refuge. t4. Kellor Grizizk During the 1800s, the creek was a narrow, shallow channel. A variety of marsh plants thrived in the soft creekbed, and a scattering of cottonwood trees grew near the banks. In the early 1900s, the creek was dredged to permit passage of pleasure boats between Phalen I Lake and what we now call Keller Lake. Three of the cottonwood trees remain near the walking path; the trees are 150 -200 years old. T5. Itellog's pavilion During the 1920s, Kelley`s Pavilion was a popular site for picnickers to pitch horseshoes or relax in the shade of the screened verandas. The pavilion's refreshment counter was a popular spot on summer evenings when picnickers and neighborhood residents treated themselves to Vander Bie's ice cream. The pavilion was owned and operated by Edward Kelley, who also owned and operated the nearby St. Paul Tourist Camp. The tourist camp featured two cottages for rent to summer visitors; the remainder of the camp provided raised platforms on which canvas tents housed visitors. City families often rented tents for the entire summer to allow them the benefits of a summer vacation home. Most "vacationing" dads walked to the streetcar station to commute to work on weekdays. 16. Summ¢r Nimpors D uring the 1950s, few homes were air- conditioned. On summer nights when it was too hot to steep at home, some families drove to the north shore of the lake to garner . breezes from the take and sleep in their cars. In the early morning hours, the neighborhood paperboy was often witness to children asleep in the family car, with car doors open for air movement, and with mom and dad asleep in the grass. 17. hinko!s Landing In the early 1900s, truck- farmer Carl Linke owned ten acres of farmland on the east side of Phalen Lake. He sold a few Lakeshore lots to families who built summer cottages and he rented canvas tent homes to other summertime residents. His simple wooden boat dock was a familiar landmark and popular launching site for hunting, fishing, swimming and rowing. Area residents and summertime visitors used rowboats to cross the take from Linke's Landing to ride the streetcar to work or to attend concerts and community sings in the Charlotte Wasiluk in front of family's summer tent home at Linke's Landing. Photo, 1925, Charlotte Wasiluk. Charles Otto hunted near Phalen Lake. He Is pictured at a pink tin house near Linke's Landing. Carl Linke had moved the home from a previous location on the south and of the lake. Photo, 1942, Charlotte Wasiluk. Ski jump at Linke's Landing. Photo, 1924, St Paul Daily News. In 1924, a ski jump was constructed at Lnke's Landing. The St. Paul Ski Club held weekly competitions at the site. 18. ToboMan Chatiz, During the late 1930s, a wooden toboggan chute coursed from the top of the hill onto the lake ice. This chute was frequented by neighborhood children who applied wax to the undersides of toboggans_ for smooth rapid rides down the hillside. 19. first Sizach From 1903 through 1917, the first Phalen beach and bath house were at this site. The beach featured a water slide and a diving platform. At the bath house, swimmers rented two -piece wool swimsuits for 15 cents per day. 2 WVNuah Canoiz Club The private home at 1492 East Shore Drive was originally the Weequah Canoe Club. The canoe club was organized in 1914 by young Payne Avenue businessmen, most of whom were of Swedish descent. They delighted in paddling through the chain of lakes and then relaxing with friends in country club comfort. In 1925, 112 canoe club members officially reorganized as a country club. The club grounds included a picnic area, tennis courts, horseshoe courts and a golf driving net. The clubhouse offered card games, billiard tables, slot machines, gym equipment, and a spacious dance floor. On weekends, guests of wedding receptions g p and parties graced the dance floor; on winter weeknights, club members played badminton on the dance floor. On July 4, 1927, club members presented their first Independence Day regatta. Crowds of spectators picnicked along the shore to cheer for club members who competed in canoe races and feats of aquatic skill. At sunset, canoes were decorated with lighted paper lanterns, and members paddled a festive twilight parade. 2i. Ie¢ fleirvgst In the early 1900s, large cubes of ice were cut from the frozen lake. ice was hauled to shore on horse -drawn sledges and then delivered to ice vendors, who in turn delivered it to customers' homes. A brewery and an ice cream company also harvested ice for business use. On shore, a cookhouse fed crews of men who harvested ice for ten hours per day for a wage of $4 per day. 22. Vikg During the spring seasons of the 1950s and early 1960s, the water level in the lake was unusually low and efforts were made to restore the level. Water was impounded behind the dam on Keller Creek and released just before the start of the swim season. Deep wells were drilled to supply additional water to the lake. The water level remained low. Water seemed to be seeping underground from the take to the Mississippi River. In 1960 and again in 1967, an earthen dike was built across the south end of the take, to cause that section of the lake to dry and allow county engineers to study the lake bottom. Studies indicated that seepage was probably due to the dredging of marshy shallows on the southwest shoreline during the 1920s. Dredging removed the clay covering which protected the lake bottom; removal of the clay allowed water to drain through the lower level of sandstone. N VIti N 23. w0land Rgstoreition The southeast section of the lake was once much tarter than it is now. The area was a low wetland over which a railroad trestle and track were constructed. In 1920, a high hilt adjoining the track was removed, and the removed material was used to create a rough road along the current shoreline. In 1924, a paved road was constructed upon the rough base, and in 1930, the border areas of fill were covered with black dirt for planting grass and trees. A wetland restoration project has recently been initiated in the area of the former marsh, to allow natural movement and pooling of groundwater. Frost Avenue N Denteur Avenue East toboggan chute first beach eequah Cl Arlington Avenue Eas ■ beach ice harvest dike Phalen 1913 canoe dock treetcar station 1 1903 pavilion • 1912 bandstand • • aunch d 1923 bandstand • • tone step 1923 pavilion 5 926 canoe doc oboggan chute Wheelock Parkway halen Drive ■ water tower elley's Pavilion Keller Creek • ummer sleepe UV s� Round Lake bird refuge, foreman's home waterfall Phalen Lake Linke's Landing Ian Mar land Avenue East designates parking wetland restoration E — Johnson Parkway t :x t AL June 4"', 2001 Mr. Ken Roberts Cit of Maplewood RE "The Gardens" Walkin Trail Dear Mr. Roberts The residents of Riple Ave would like to voice our opposition to the proposed walkin trail that would connect Riple Ave and Summer Lane. The reason we built our homes on Riple Ave. was because it was a cul-de-sac road with no throu traffic, be it motor vehicle, walkin bikin etc. If the cit were to put this trail in we would be concerned that it ma become a g atherin g place for people to loiter. We also are . concerned wh will be responsible to maintain this path. Below is a list of residents that oppose this trail,, we ask that y ou reconsider y our plans and leave the path out of the d e velopment. Thank y ou, The Re #*e o Riple Ave a)q 1 v o6> M 31q 3 �,�35 /�z ZF ` Lc(��f�t dam*- ��?""� 1 �� � .� il�j 20 7s- 000 Of %D� �plPr ���°r l� AGENDA ITEM AGENDA REPORT A ction. +o= TO: City Manager ate Endorsed Modified FROM: City Engineer • SUBJECT: Cured -in -Place Pipe, Project 01 -02- -Award of Bid DATE: June 4, 2001 Bids were received on June 1, 2001, for cured -in -place pipe repair, Project 01 -02. p J Insituform Technologies submitted the low bid of $81,768.00 for the proposal. Lametti & Sons submitted a bid of $86,289.00. Two other companies submitted bids. However, because no prequalification documents were received from Visu Sewer Clean & Seal, and late documents were received from Municipal Pipe Tool Co. Inc., these bids will be returned unopened. Because the bids came in under our estimate another small section of pipe needing repair may be added. It is recommended the city council award the bid for cured -in -place pipe repair of sanitary sewer system pipe to Insituform Technologies in the amount of $81,768.00. LAL jw Attachments RESOLUTION FOR AWARD OF BIDS BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Insituform Technologies, in the amount of $81,768.00, is the lowest responsible bid for the construction of City roject 01 -02, Cured -in -Place Pipe, the Y J pe , mayor and clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. TABULATION OF BIDS Pursuant to due call and notice thereof, a special meeting of the officials designated for a bid opening by the City Council of Maplewood was convened at 10 a.m., Friday, June 1, 2001. The purpose of this meeting was to receive, open and publicly read aloud bids for Project 01 -02, Cured -in -Place Pipe. Present were: Maplewood Public Works Coordinator Lance Lundsten, Clerk- Typist Amy Niven, Bob Ratz of Insituform Technologies, Ron Fenny of Visu Sewer Clean & Seal and John Grove of Lametti & Sons, Inc. Following the reading of the notice of advertisement for bids, the following bids were opened and read: Bidder Amount Bid Bond Affidavit ADA Prequalification Insituform Technologies $81,768.00 5% X X X Lametti & Sons, Inc. 86 5% X X X Municipal Pipe Tool Co. Prequalified too late Visu Sewer Clean & Seal No prequalification Pursuant to prior instruction of the council, the city clerk referred the bids received to the city engineer instructing him to tabulate same and report with his recommendation at the regular city council meeting of June 11, 2001. Meeting adjourned at 10:12 a.m. AGENDA ITEM AGENDA REPORT TO: City Manager FROM: City Engineer SUBJECT: Bituminous Seal Coating, Project 01-05—Award of Bid . DATE: June 4, 2001 AcdQri by COUaCi'I Dam Mod&d .r Three bids were received on May 31, 2001 for Bituminous Seal Coating, Project 01 -05. Allied Blacktop Co. submitted the low bid of $71,075.00 for the proposal. Asphalt Surface Technologies submitted a bid of $97, 360.00 and Pearson Brothers, Inc. submitted a bid of $155,500.00. This is basically the same project as last year (2000), which was cancelled. The bid price last year was $88,005.00 or .631 per square yard. This year's bid of $71,075.00 is .500 per square yard. This leaves $53,925 in the fund to be used for purchase of crack sealing material. Because this was a per unit bid, additional seal coating of already prepared streets may be added. It is recommended the city council award the bid for Bituminous Seal Coating, Project 01 -05, to Allied Blacktop Company in the amount of $71,075.00. LAL meo Attachments RESOLUTION FOR AWARD OF BIDS BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Allied Blacktop Co. in the amount of $71,075.00 is the lowest responsible bid for the construction of City Project 01 -05, Bituminous Seal Coat, and the mayor and clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. I \ TABULATION OF BIDS Pursuant to due call and notice thereof, a special meeting of the officials designated for a bid opening by the City Council of Maplewood was convened at 10 a.m., May 31, 2001. The purpose of this meeting was to receive, open and publicly read aloud bids for Project 01 -05, Bituminous Seal Coat. Present were: Public Works Coordinator Lance Lundsten, Amy Niven, Clerk Typist,. and Peter Capistrant, President, Allied Blacktop. Following. the reading of the notice of advertisement for bids, the following bids were opened and read: Bidder Amount Bond Affidavit EE ADA Allied Blacktop Co. $71,075.00 5% x x x Asphalt Surface Technologies 97 5% x x x Pearson Brothers, Inc. 155,500.00 5% x x x Pursuant to prior instruction of the council, the city clerk referred the bids received to the city engineer instructing him to tabulate same and report with his recommendation at the regular city council meeting of June 11, 2001. Meeting adjourned at 10:15 a.m. AGENDA ITEM T1 AGENDA REPORT TO: City Manager FROM: DATE: SUBJECT: Introduction Director of Public Works /City Engineer June 4, 2001 Action by C ouftcg D ate w ..���� Endorsed,.,, �"�""` Modified Rejected., Approve Consultant Selection for Mall Area Traffic Study, City Project No. 01 -11 On May 29, 2001, the city council approved a project to study traffic flow around the Maplewood Mall. Selection of a consultant to complete the study is necessary for the project to be implemented. Staff has reviewed proposals from three of the top traffic consultants in the metropolitan area and is recommending hiring of one of the firms. Background The city council established as one of their highest priority external goals "to better manage traffic at and around the Maplewood Mall." Traffic in the mall area has grown extensively during recent years. A comprehensive plan to provide relief does not exist, but should be prepared in cooperation with Mn /DOT and Ramsey County. City staff has been exploring transportation consultants that could prepare this cooperative plan. The Maplewood staff would direct the plan preparation with assistance and technical analysis from the selected consultant. Mn /DOT, Ramsey County, mall management and local property owners would be part of a technical guidance committee to help develop the overall plan. Proposals for conducting the study were received from TKDA Engineers, Inc. (St. Paul); SEH Engineers, Inc. (Vadnais Heights); and URS /BRW Engineers, Inc. (Minneapolis). The proposals were rated with 10 points for Project Personnel and Experience; 15 points for Work Scope and Understanding of Project Needs; and 5 points for Completeness and Professionalism on the Proposal for a 30 -point basis. All three proposals were well done and all three firms could complete the project professionally and appropriately. A comparison of the proposals ranked TKDA as lowest in points due to a lack of local experience and a lower score on professional- appearing proposal. TKDA was eliminated from consideration for these reasons. The TKDA proposal is for $48,990. Area Traffic Study Background 2 June 4, 2001 SEH and URS /BRW ranked very close in all the factors considered. The URS /BRW proposal was more specific in analyzing the impacts of proposed local improvements and helping to prioritize the expenditure in funds in future years. The cost of the URS /BRW proposal is $48,993, while the SEH proposal is $49,200. Based upon this reasoning, the URS /BRW proposal appears to be slightly better than the SEH proposal and is recommended to the city council for this project. Recommendation It is 'recommended that the city council approve a consultant agreement with URS /BRW in the amount of $48,993 for the Mall Area Comprehensive Traffic Study. Full completion of the study is contingent upon cooperative agreements being negotiated with Ramsey County and MnDOT for recovery of a portion of the study costs. RCA jW Agenda t1tJ J..� MEMORANDUM TO: Richard Fursman, City Manager AW260-10' b Coumn FROM: Bruce K. Anderson, Director of Parks and Recreation DATE: June 5, 2001 for the June 11, 2001 City Council Meeting �+ SUBJECT: Charitable Gambling Expenditures INTRODUCTION The staff report prepared by community oriented services coordinator Colleen Callahan, dated April 30, 2001 listing the charitable gambling requests for the year 2002. The Maplewood Parks and Recreation Department included three requests for charitable gambling. The three requests are as follows: 1. Non- profit/501(c)(3) room rentals at the MCC $25,000 2. Mid - Summer Night celebrations (23) $18,:000 3. Community pup et � 08� The city council is in a difficult position this year because total requests were $86,340 and only $43,800 funds are available. To assist you and the city council in reviewing the potential funding options, I have provided the following background for your edification on each of the proposed requests. BACKGROUND MCC room rentals have been funded through charitable gambling funds for the past five years. The amount has varied from $23,000 to $27,000, The monies are used to fund non - profit groups and /or organizations that request room space at the MCC. The city council has informally established a policy that the community center must be a self - supporting entity for operation and maintenance costs. I have enclosed a copy of the year -to -date MCC report which shows that we have a positive balance of approximately $60,000. This is the best quarter that we have experienced since the opening of the MCC. I anticipate that we will meet our goal of being self- supporting in 2001 for the first time in the past seven years. The past three years we have reached 95 - 98% of our goal with a revenue shortfall in 2001 of approximately $30,000. Examples of groups that use the charitable gambling funds for room rentals at the MCC include, but are not limited to: • Red Cross blood drive Ramsey County Library Association • State Deputy Registrar's Association • City Council retirement/recognition dinners for commissioners, former mayors and council members • City police and fire functions and related professional groups ICMA, Ramsey County League of Municipal Cities, Minnesota Recreation and Park Association, and other professional associations Charitable Gambling Re -2- June 5, 2001 We traditionall run out of mone in October. We currentl only honor 40% of the re that we receive for charitable g amblin g monies. We do not accept g roups outside of Maplewood or the g roups that are indirectl related to the cit either throu the count state and/or a professional association. A listin of the 2000 monthl charitable g amblin g funds is as follows: It is m belief that the use of charitable g amblin g funds for room rental is not onl an acceptable and j ustifiable expenditure for these funds, but I believe it is a prime example of the ori mission of charitable g amblin g . The nonprofit room rental provides over 70 nonprofit or meetin space that would not be able to find reasonable, reduced or free meetin space if charitable g amblin g monies were not available. We could potentiall rent the "nonprofit' space and recoup $10-15,000 in rental fees from private g roups. One of the best examples I can provide is the Red Cross blood drive. This event would not be possible if charitable g amblin g funds were not available. A second option would be for the city council to adopt a polic whereb we would modif the communit centers g oal to be self-supportin and direct staff to provide free room rental to nonprofit g roups with the understandin that the potential revenue shortfall would be shown as a line item deficit in the annual bud report. The mid-summer ni celebrations is a pro that we started in 1997. We currentl have 23 evenin celebrations at nei parks. The pro is sponsored b the parks and recreation department and we receive support and assistance from each of the departments as well as the cit council. The pro has been well received, and I think is an excellent format to create a sense of communit and identif nei issues. T attendance for these events ran from 50 to 250 per site. M recommendation is that we do not use charitable g amblin g monies for this pro and that it be funded from the recreation activit fund bud I believe that we can "absorb" this pro assumin that a 50% ($9,000) g eneral fund subsid be considered in 2002. The communit puppet pla is our most successful recreation program based on lon a public acceptance. This pro was originally developed in 1973 with financial support from the North Maplewood Lions and Lioness Club. This pro should be funded as a permanent pro throu the recreation activit fund with a 50% ($5,000 subsid from the g eneral fund. The pro currentl operates five da a week from mid-June to mid-Au and conducts over 300 fre puppet performances annuall The attendance to this pro is over 10,000 people and is a ver hi profile pro RECOMMENDATION In conclusion, I believe that the parks and recreation re should be reduced b $28,000 with onl room rentals at the MCC bein funded b charitable gamblin monies. In addition to the three parks and recreation department re there are six other re from cit departments. I do not work directl With these pro but I do have knowled of each of Events Atten ees E vents Attendees Januar 6 2,030 Jul 3 703 Februar 12 4,030 Au 2 404 March 5 1,444 September 5 2,559 April 1 1,500 October 9 5,723 Ma 8 2,634 November 9 2,747 June 4 511 December 6 2.747 Total 70 27,032 It is m belief that the use of charitable g amblin g funds for room rental is not onl an acceptable and j ustifiable expenditure for these funds, but I believe it is a prime example of the ori mission of charitable g amblin g . The nonprofit room rental provides over 70 nonprofit or meetin space that would not be able to find reasonable, reduced or free meetin space if charitable g amblin g monies were not available. We could potentiall rent the "nonprofit' space and recoup $10-15,000 in rental fees from private g roups. One of the best examples I can provide is the Red Cross blood drive. This event would not be possible if charitable g amblin g funds were not available. A second option would be for the city council to adopt a polic whereb we would modif the communit centers g oal to be self-supportin and direct staff to provide free room rental to nonprofit g roups with the understandin that the potential revenue shortfall would be shown as a line item deficit in the annual bud report. The mid-summer ni celebrations is a pro that we started in 1997. We currentl have 23 evenin celebrations at nei parks. The pro is sponsored b the parks and recreation department and we receive support and assistance from each of the departments as well as the cit council. The pro has been well received, and I think is an excellent format to create a sense of communit and identif nei issues. T attendance for these events ran from 50 to 250 per site. M recommendation is that we do not use charitable g amblin g monies for this pro and that it be funded from the recreation activit fund bud I believe that we can "absorb" this pro assumin that a 50% ($9,000) g eneral fund subsid be considered in 2002. The communit puppet pla is our most successful recreation program based on lon a public acceptance. This pro was originally developed in 1973 with financial support from the North Maplewood Lions and Lioness Club. This pro should be funded as a permanent pro throu the recreation activit fund with a 50% ($5,000 subsid from the g eneral fund. The pro currentl operates five da a week from mid-June to mid-Au and conducts over 300 fre puppet performances annuall The attendance to this pro is over 10,000 people and is a ver hi profile pro RECOMMENDATION In conclusion, I believe that the parks and recreation re should be reduced b $28,000 with onl room rentals at the MCC bein funded b charitable gamblin monies. In addition to the three parks and recreation department re there are six other re from cit departments. I do not work directl With these pro but I do have knowled of each of Charitable Gamblin Re -3- June 5, 2001 them. I believe that we should look at charitable g amblin g as an opportunit to fund those events that provide services that are above and be what the g eneral fund bud can provide. In other words, I believe that if the pro is an inte on- service, it should be funded b a permanent fundin source, either throu the g eneral fund or throu an identified line item within the cit bud Given this back it is m recommendation that the followin items be funded throu the g eneral fund and not with charitable g amblin g monies: 1 National Ni Out celebrations ($7,000) This has become an extremel successful event and I believe, needs to be reco as a permanent event in the police department bud 2. Maplewood law enforcement explorers ($12,000 I think this is an excellent pro and one which should be funded throu the charitable g amblin g fund as a special 'pro be the g eneral fund bud It is m recommendation that this bud be reduced b $4,000 to $8,000, 3. Ramse Count Fair Activities ( $7,000 ) This is fundin for the Ramse Count fair fireworks displa It is m recommendation that this be eliminated from the charitable g amblin g monies. It was intended as a one-time start-up cost and has now become a permanent item. I believe the cit provides a ver successful 4th of Jul celebration, which has a lar communit fireworks displa Should this item be funded, I think the Ramse Count fair and the fair should become more of a Maplewood celebration to j ustif y the expenditure. 4. Moms' Club of Maplewood ($500) I would fund this event and believe it is an appropriate fundin for charitable g amblin g . 5. Maplewood Historical Societ ( $4,340 ) I think this is an appropriate use of charitable g amblin g monies and I recommend this item be funded in its entiret 6. Red Cross Blood Drive and Bone Marrow Pro ( $2,500 ) I think this is a ver hi profile pro that benefits all Maplewood residents and should be funded in the full amount of $2,500. Total charitable g amblin g mone available: $43,800 Recommended bud re $40,340 This would leave a remainin balance of approximatel 10% or $3,000 for future pro to be considered in 2002. I look forward to y our comments and thou re m recommendations. WgambIffid.mem COMMUNITYC'ENTER OPERATIONS FUND Operating Income (Loss) Before Depreciation Year to Date thru April 30, 2001 vs. 2000 aIoo,000 $80,000 $60,000 $40,000 $20,000 $0 C: Council City Manager R rk- & Recreation Director Community Center Manager RnSec C:\OFFICE\WP-DOCS\COMMCENT\INC98.CHT YTD 2001 YTD 2000 Puppet Playhouse Free Puppet ,shows June 17 - August 17 . Dam Time Park /Location Monday 11:45 am Maryknoll & Kennard (by Presentation Church) 1:00 pm Cope Avenue & Craig Place 1:40 Wakefield Park 2:20 Robinhood Park 3:00 Frank & Frisbee 3:40 Atlantic St. & Lark Avenue Tuesday 9:30 am Pleasantview Park 10:10 Dorland & Dahl 10:50 Sterling & Schaller* 11:30 Vista Hills Park 1:00 pm Afton Park 1:30 Lions Park 2:30 Gethsemane Park Wednesday 9:30 am Sunset Ridge Park (lower level) 10:10 Maplewood Library 10:50 Maplewood Heights Park 11:30 Playcrest Park 1:00 pm Harvest Park 1:40 Four Seasons Park Thursday 9:30 am Kohlman Park 10:10 Gnacrest Curve ( 1778) 10:50 Jackson Street & Downs Avenue 11:30 Edgerton Gym 1:00 pm Laurie Road & Desoto Road 1:40 Bellwood Avenue & Burr Street 2:20 Maplecrest Park 3:00 Maplewood Community Center Friday 9:30 am Geranium Park 10:15 Ivy & Ferndale 11:00 Nebraska Park 11:45 Hillside Park 12:30 pm Maple Pond Apartments b t- The Puppet Playhouse will be cancelled if there is inclement weather. If you have questions, call (651) 772 -8452. BOW PON n 0 &4TT I SQ d V • i I e ll / Mid Summer Night Celebrations are back again in 2001. These celebrations are full of fun outdoor activities for the whole neighborhood! They will focus on bringing all ages together to the parks for celebrations of summer. Our goal is to bring our neighborhoods closer together with free programs which will ultimately enhance our city. Schedule of Events for Each Evening 6:00 7:30 pm Ongoing events: Moon Walk Face Painting Granny Hug -a -Bug Clown 6:30 - 7:00 pm Will Hale and The Tadpole Parade — Kids music Musical entertainment to get you singing and dancing 7:00 - 8:00 pm Games — Water balloon toss, hula hoop, football throw, etc. — Food and beverages will be available at a minimal cost. — Dates and Locations of Mid Summer Night Celebrations In case of rain, the picnic will be cancelled. Mark your calendars for all dates close to home. June 12 .............. Tuesday ............... y Western Hills June 14 .............. Thursday .............. Nature Center Are June 19 .............. Tuesday ................ Robinhood Park 1 � 1 )0 � � 1 J une 21 .............. Thursday .............. Lions Park June 26 .............. Tuesday ................ Playcrest June 28 .............. Thursday .............. Maplecrest Park July 10 .............. Tuesday ................ Geranium Park July 12 .............. Thursday .............. Sunset Ridge Park July 17 .............. Tuesday ................ Afton Park July 19 .............. Thursday .............. Wakefield Park July 24 Tuesd ................ .............. y Timber Park July 26 .............. Thursday .............. Vista Hills c July 31 .............. Tuesday ................ Maplewood Heights Aug 2 ................ Thursday .............. Kohlman Park 7 ................ Aug Tuesda ................ y National Night Out Aug 9 ................ Thursday .............. Gethsemane Aug 14 .............. Tuesday ................ Four Seasons Park Aug 16 .............. Thursday .............. Pleasantview N S Aug 1 g .............. Tuesday y ................ Aug 23 .............. Thursday .............. Edgerton MidSummer Night Celebration Hotline — (651) 779 -3544 AGENDA # KI MEMORANDUM TO: City Manager FROM: Melinda Coleman, Assistant City Manager SUBJECT: Sale of City -Owned Land — Robert Tillges Request DATE. May 25, 2001 INTRODUCTION Ammon by CW Date Endorsed Modified Rejected Mr. Robert Tillges has made a request to purchase a parcel of city -owned property. This p arcel is located next to Mr. Tillges' house on Junction Avenue. Refer to the maps on pages 3 -5. DISCUSSION The City of Maplewood acquired this parcel from the State of Minnesota because it went tax forfeit. Chad Lemmons, of Kelly & Fawcett, P.A., has informed us that the city ouncil may Yp ass a resolution to sell this land to Mr. Tillges at the fair market value. Refer to Mr. Lemmon's letter on page 6. An appraisal has been performed by William E. Peterson, of Bettendorf, Rohrer, Knoche, Wall, Inc. Mr. Peterson determined the lot value to be $2,800. This lot is not buildable because of setback constraints. There is a petroleum pipeline easement along the southwesterly (rear) lot line. The code requires a 100 -foot dwelling setback from the buried pipe. There is no opportunity to comply with this setback requirement and pace a house on the lot. The required 30 -foot front setback requirement further compounds this difficulty. Summary The city has no need to retain this property. Staff supports this land sale to Mr. Tillges with the stipulation that this parcel be combined with his neighboring property at 1200 Junction Avenue. The city council should also retain a drainage and utility easement over this arcel to assure that storm drainage management we have continued access for P . RECOMMENDATION Adopt the resolution on page 7 authorizing the sale of the property located west of 1200 Junction to Robert Tillges. This resolution is based on the following reasons: 1. The City of Maplewood has no need to retain ownership in this parcel to serve any public purpose. 2. This parcel is considered to be surplus property and its sale would be in the interest of the City of Maplewood. The sale of this property to Mr. Tillges shall be subject to the followin g conditions: 1. Mr. Tillges pay the costs associated with the sale of this ro ert to him b the Cit Maplewood. p p y y y of 2. The city shall retain drainage and utility easements over the property to be sold. 3. Mr. Tillges shall combine his existing home site at 1200 Junction Avenue with the subject parcel into one legally- described lot. p:sec16Uandsale.til Attachments: 1. Location Map 2. Property Line /Zoning Map 3. Address Map 4. Letter from Chad Lemmons dated February 15, 2001 5. Resolution Approving Sale of City -Owned Property 2 Attachment 1 VwVG15 Loke� .� Lake � 61 6 4 0 N COUNTY I PLAZA CJR 2 ALVARADO OR 23 K� { p�� OR P CM (n Trailer o 5 MERIMN pR PALM R. Ci W Court W 5 ~ �..I KOHLMAN c� AVE. '�' v �- z � Q E W OAD a C w 23 �'�` 'A � El 3 � 5 2 - " Q z a . Q CONNOR } w Z 3 0 v OR v Q C • DEMOS AVE. , , AVE. z DEMONT Z } Q g S ROOK AVE. E. (� OOKS W CT • !R w •� F ' 4 Seoai 0 0 N J 11 SEX SEXTANT AV Pam � GERVAI A VE. con 8 boo P I GRANDVIER AVE. CO. RD. B2 Lo 36 � a VIKING 1I 111 ERR EN A � N � E VE. � AVE. Knu�Heod Lake 5 AVE. � cAI t DR. Keller LARK , 60 Lake oke O RD. v v ft� �. J W v 1 t� W LAURIE RD. [LA:t LAURIE T. < �ti C; D c� c ZS SAND HURST cr Park Z � o TION < A� e � x CT JUN o Q co o C SURK pw* v AV. cc BURKE AVE. B RKE E�DR& � AVE. IDGE AVE. John Www J a e� BELMONT �N G O"" ' pVE 8 LN. o Q- 1 SKI AV. 05 SKILL E. 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I � o I °I � I I I 1 534C . . 33 be . - ,l• (25) 11 T9 8 7 5 1 4 1 ,15 � t4 113 1 Z I l 10 1 9 i8 .• , I i � ., I i I 04 11 I p :... S t I 78 167 I 6G ° — :: I(o 11 <e� I(�s kB ICS) �)i ! 9) C )� �I 166 & �) I� ) I(6s) 1 5G A 55 6 6 55 3 � SS L � 44) AO I +O � 4.p I q0 L401 401 )U7. L ELAND 8 8o $O 65 40 T 601 GOT G 00 I54 40 V F W01, i » « •• � , 58 ac 0 •55rc.p 55ec .55 ac • �. u' 3a �` I �t Z (V.S'1� � F 33���� � I �i .... 3�(14� I�tiS)l 3 '"! I' 1 I c 20 I ZZ 23 26 I Z ?T�l x i Z9 I � Loo - ( ) + (Z 9) r I I I �. 1 $ 119 I ZO , t it 1 22 1 231 1 1 ' I �•\ T. _ _ ' ,D) col _ O70 Fo 0 A 124 Zd fi t ,,,,� 3 i o3 "• �'2.5� 1 •-4- < (/ t 4� C � z�) I , I I I I 15 14 1 tZ 1 1► ( t 9 i $ I G 1 4 Z t l _ - 1514 113 ��12 III Y �10 �jsb)I X80' 4-,1 - — I � n i 15 l 1 0 1 S SU BJECT o � o 3) los 9 � PROPERTY S 6 o 3 ROBERT a y 3 (7) TILLGES . PROP _ ERTY -4. / — - - loz] \ 8 l� 8 �� �4� S (�) 9 13 �� �s C °• `o IFS 3 73 (ro) log- R• �1 � 9 � , o d 6°°) �� o S E Y r. RAM 18 .t 4'`' � �) s6 �a 3 I a &,) (107) 19 7 5(SQ 2 A \� 3,, 51� I o N ( ( ss ) 5 s — z \ 2 0 cos) 11 �C -- 22 - � 4 � 7 (t ic?) r \ 3 0 • 23 •• s 6 20 Z1 (• .281 N PROPERTY LINE /ZONING MAP 4 4 N Attachmefit 3 ADDRESS MAP t % I kk I K v & A T T O R N F, Y S Al LAW MaTICX I Fa UN �...�..�r..: r L•Cs i� AWCI�:'t •1' (~t-FLAD 1) . LEE hOVI()NS :'4'1 )LET•N• M. LOL:I!:TS ituBE- Rr fi. F(GV6' ER Ms. Melinda Coleman City of Maplewood 1830 E. County Road B Maplewood, MN 55109 RE: Sale to Robert Tillges Dear Ms. Coleman: l�i5 224;3 78 1 Facsir le (651) 2,23 -8019 E Mail: ke1fawcett@ In reviewing the file, I do not see that we ever answered your question concerning he City's g Y power to sell the property. Minnesota Statutes §412.21 grants the City, as a municipal corporation, the power to sell property as its interests require. As to procedure, I would recommend first that the property be appraised. Next, the City Council should pass a resolution authorizing the sale of the property to Mr. Tillges for the fair market value. You could also require Mr. Tillges to pay all expenses as well. The Resolution should contain a find di g that the property is considered to be surplus property and that it would be in the best interest of the Cit to sell it subject to retention of all necessary easements. In preparing this letter, I have researched how the City acquired title to the property; however I was unable to locate a deed conveying the property to the City. It appears that the ro ert p p y forfeited to the State of Minnesota for non payment of real estate taxes and that p art of the property was conveyed to a neighboring homeowner. It would appear that the City took title to the East 129.5 feet of Lot 1, Block 2, Hills and Dales. If I can be of any further assistance, please feel free to contact me. Sincerely, KELLY & FAWCETT, P.A. Chad D. Lemmons CDL /sj h Attachment 4 2350 PIPER .TAITRAY PI AZA 444 CE_ DAR. ST'CtEE "r SAINT PAUL, 1`.! N 55 101 February 15, 2001 Of" -011asel: MCC:U001AN & ITOLLY, P.I..t.. Attachment 5 RESOLUTION AUTHORIZING THE SALE AND CONVEYANCE OF A PARCEL OF LAND OWNED BY THE CITY OF MAPLEWOOD WHEREAS, the City of Maplewood received a request from Robert Tillges that he be allowed to purchase an adjacent city -owned property: WHEREAS, this permit applies to property on the west side of Mr. Tillges' home located at 1240 Junction Avenue. The legal description is: . THE EAST 129.5 FEET OF LOT 1, BLOCK 2., HILLS AND DALES WHEREAS, the City of Maplewood obtained this property through the State of Minnesota because is had become tax - forfeit: WHEREAS, the City of Maplewood has had the property appraised to determine its fair market value: NOW, THEREFORE, BE IT RESOLVED, that the city council authorizes the sale of the above - described property to Robert Tillges based on the following reasons: 1. The City of Maplewood has no need to retain ownership in this parcel to serve any public .purpose. 2. This parcel is considered to be surplus property and its sale would be in the interest of the City of Maplewood. The sale of this property to Mr. Tillges shall be subject to the following conditions: 1. Mr. Tillges shall pay all costs associated with the sale of this property to him by the City of Maplewood. 2. The city shall retain drainage and utility easements over the property to be sold. 3. Mr. Tillges shall combine his existing home site at 1200 Junction Avenue with the subject parcel into one legally- described lot. The Maplewood City Council adopted this resolution on , 2001. 7