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HomeMy WebLinkAbout2001 12-10 City Council PacketMAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, December 10, 2001 Council Chambers, Municipal Building Meeting No. 01 -29 A,, CALL TO ORDER Be PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF MINUTES 1. Minutes of Meeting 01 -28, November 26, 2001 2. Minutes of Council/Manager Workshop Meeting November 26, 2001 E. APPROVAL OF AGENDA F. APPOINTMENTS /PRESENTATIONS 1. Resolution of Appreciation -Jack Frost, Planning Commission G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Transfer to General Fund 3. Ambulance Rates for 2002 4. Ordinance to Set Recycling Rates for 2002 (Second Reading) 5. Ordinance to Set Sewer Rates for 2002 (Second Reading) 6. Delinquent False Alarm Bills 7. Approve Purchase of Sidewalk Maintenance Equipment 8. Sale of Used Firearms 9. Budget Change - Summer Day Camp Program 10. The Gardens Final Plat (Summer Lane, east of McMenemy Street) 11. Conditional Use Permit Review - Affordable Auto Sales (1930 Rice Street) 12. Conditional Use Permit Review- Emma's Place (County Road B and Van Dyke Street) 13. Police Civil Service Commission Reappointment 14. MIS Technician Position H. PUBLIC HEARINGS 1. 7:00 Saint Paul Regional Water Services McCarron's Plant Remodeling (1900 Rice Street) Conditional Use Permit Revision Design Approval 2. 7:10 Pawn Shop and Currency Exchange Business Ordinance (Second Reading) 3. 7:15 Intoxicating Liquor License -Fee Increase I. AWARD OF BIDS J. UNFINISHED BUSINESS K. NEW BUSINESS 1. Hillcrest Animal Hospital, Public Water Main Improvement at TH 61 and County Road D, City Project 01- 28: Accept Petition and Order Preparation of Feasibility Study 2. Eldridge Avenue Street Improvements between McMenemy Street and DeSoto Street, City Project 01 -29: Accept Petition and Order Preparation of Feasibility Study 3. Approve Modification of Ripley Avenue, White Bear Avenue to Van Dyke Street, Construction Contract, City Project 99 -12 4. Dorland Road Access Improvements, City Project 01 -26: Accept Preliminary Report and Schedule Public Hearing 5. Auto Theft Prevention Grant 6. North St. Paul Dispatching Agreement 7. City Proposal for Firefighters Bargaining Unit 8. Residential and Commercial False Fire Alarm System Fines -First Reading L. VISITOR PRESENTATIONS 1. 2. 3. M. COUNCIL PRESENTATIONS 1. 2. 3. N. ADMINISTRATIVE PRESENTATIONS 1. 2. 3. 0. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 770 -4523 to make arrangements. Assistant Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. jWENDA ITEM MAPLEWOOD CITY COUNCIL ?. � 7:00 P.M. Monday, November 26, 2001 (rnnnril ( Mn"in.,,� l R...1.� Action b Co unc g spa U ing Meeting No. 01 -28 EL Modified A. CALL TO ORDER. A meeting of the City Council was held in the Maplewood Room, at the Municipal Building, and was p g� called to order at 7:00 p.m. by Mayor Cardinal. Be C. PLEDGE OF ALLEGIANCE ROLL CALL Robert Cardinal, Mayor Sherry Allenspach, Councilmember Kenneth V. Collins, Councilmember Marvin C. Koppen, Councilmember Julie A. Wasiluk, Councilmember APPROVAL OF MINUTES Present Present Present Present Present 1. Minutes of Council Manager's Workshop (November 13, 2001) Councilmember Collins moved to approve the City Council Minutes of November 13, 2001 as presented. Councilmember Koppen seconded Ayes -All 2. Minutes of Meeting 01 -27 (November 13, 200 1) Councilmember Allenspach moved to approve the City Council /Managers Workshop of November 13, 2001 as presented. Councilmember Koppen seconded Ayes -All E. APPROVAL OF AGENDA Councilmember Koppen moved to approve the Agenda as amended: MI. Parking Ordinance M2. Election Judges M3. Hij acek Property NI. Sandy Lake Update Councilmember Wasiluk seconded Ayes -All 11/26/01 1 F. APPOINTMENTS /PRESENTATIONS None G. CONSENT AGENDA Councilmember Collins moved to approved the Consent Agenda items as presented 1. Approval of Claims ACCOUNTS nAIt TA1nT T $518,564.25 Checks #55914 thru #56008 dated 11/13/01 $141,132.98 Disbursements via debits to checking account dated 11/06 thru 11/13/01 $23,767.64 Checks #56009 thru #56012 dated 11/09 thru 11/14/01 $464,104.28 Checks #56013 thru #56052 dated 11/20/01 $2,768,295.39 Disbursements via debits to checking account dated 11/13 thru 11/19/01 $3,915,864.54 Total Accounts Payable n A XTn nT T $349,682.54 Payroll Checks and Direct Deposits dated 11/09/01 $27,936.86 payroll Deduction checks #86495 thru #86501 dated 11/09/01 $377,619.40 Total Payroll $ GRAND TOTAL 2. Incraase of Community Development Department Service Charges (Second Reading) Approved the second reading of the Community Development Department Service Charges. 3. Ordinance to Increase Sewer Rates (First Reading) Approved the following ordinance to increase sewer rates by .6% effective January 1, 2002 to provide the revenues anticipated in the 2002 Budget: 11/26/01 2 ORDINANCE 818 AMENDING THE MAPLEWOOD CODE RELATING TO SEWER SERVICE CHARGES THE COUNCIL of THE CITY of MAPLEWOOD DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Chapter 28 -21 is hereby amended to read as follows: The following rates and charges are hereby established for all sanitary sewer services furnished by and in the City: (1) St. Paul Billing District: (a) The residential and non - residential rates shall be $1.62 per 100, cubic feet. (b) There shall be a minimum of $9.11 quarterly per sewer service connection. (2) North St. Paul, Roseville, Little Canada. and Woodbury Billing. istricts: (a) The residential and non - residential rates shall be $2.17 per 1,000 gallons. (b) There shall be a minimum of $9.11 quarterly per sewer service connection Section 2. This ordinance shall take effect and be in force beginning January 1, 2001. 2. Ordinance to Increase Recycling Rates (First Reading) Approved the first reading of the following ordinance to increase Recycling Rates. ORDINANCE 819 AMENDING THE MAPLEWOOD. CODE RELATING TO RECYCLING SERVICE CHARGES THE COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREBY ORDAIN AS FOLLOWS: (b) There shall be. a 5% late payment charge added to all bills, excluding the balance forward, which are not paid within thirty. (30) days of the billing date. (2)North St: Paul Billing District: (a) The residential rate shall be $1.50 per unit per month. (b) There shall be a 5% late payment charge added to all bills, excluding the balance forward, which are not paid within twenty (20) days of the billing date. Section 2. This ordinance shall take effect and be in force beginning January 1, 2001. 3. Conditional Use Permit Review- Menard's (2280 Maplewood Drive) Approved to review the conditional use permit for Mendard's at 2280 Highway 61 North again in one year. 4. 2001 DARE Bike- A -Thon A pp roved p �to accept a $3 check from the North St. Paul- Maplewood - Oakdale Rotary for the . 2001 D.A.R.E. Bike- A -Thon. 5. Transfer to Close Fund for Gervais Avenue Accep the recommendation from staff to close this project, (96-02),, and approved a transfer p of the surplus balance to the Street Construction State Aid Fund and authorize the appropriate budget changes. 8. Transfer to Close Fund for Tax Increment Economic Development District 1 -4 Approved the closing of the fund for District 1 -4, and that a transfer from the General Fund eliminate the deficit of $657.49 in the fund and that the appropriate budget changes be authorized. 9.1 Revision of Investment Policies Approved the adoption of Investment policies dated 1.2- 13 -99. 10. East County Line Fire Department Fund Raiser- -Fee Waiver Waived the strong beer permit fee for the Benefit Dance and Silent Auction for David S elbitschka. 11126101 4 H. PUBLIC HEARINGS 1. 7:00 Lutheran Social Services (LSS) Tax - Exempt Financing Request a. City Manager Fursman introduced the staff report. b: Assistant City Manager Coleman presented the specifics of the report. C. Mayor Cardinal opened the public hearing. d. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to approve the following resolution approving host approval for up to $3.7 million in tax - exempt revenue financing for Lutheran Social Services at 785 Larpenteur Avenue. RESOLUTION No. 01 -11 -114 APPROVING AND AUTHORIZING THE ISSUANCE OF REVENUE NOTES BY THE CITY OF BRA.INERD, MINNESOTA UNDER MINNESOTA STATUTES, SECTIONS 469.152 THROUGH 469.165, AS AMENDED, TO FINANCE PROPERTY FOR THE BENEFIT OF LUTHERAN SOCIAL SERVICE OF MINNESOTA WHEREAS, under the Minnesota Municipal Industrial Development Act, Minnesota Statutes, Sections 469.152- 469.165, as amended (the "Act "), each municipality and redevelopment agency of the State of Minnesota (as defined in the Act), including the City of Brainerd, Minnesota (the "City of Brainerd "), is authorized to issue revenue obligations to finance capital equipment and improvements to land and buildings for the benefit of a revenue producing enterprise to be owned by a contracting party (as defined in the Act); and WHEREAS, under Section 469.155, subdivision 9, of the Act, the City of Brainerd is authorized to. enter into and perform contracts and agreements, with other municipalities as the governing bodies of the city and as the other municipalities may deem proper and feasible for or concerning the financing of a project under the Act, including an agreement whereby one municipality issues its revenue obligations in behalf of one or more other municipalities; and WHEREAS, the City of Brainerd, has proposed to issue one or more revenue notes (the "Notes ") and loan the proceeds derived from the sale of the Notes to Lutheran Social Service of Minnesota, a nonprofit organization (the "Borrower "), to finance the acquisition of motor vehicles and the acquisition and construction of improvements to existing buildings (the `Project "), to be located at the existing facilities of the Borrower in numerous municipalities in the State of Minnesota; and WHEREAS, a portion of the Project will be located in the City of Maplewood (the "City ") and at the existing facilities of the Borrower throughout the State of Minnesota; NOW, THEREFORE, BE IT RESOLVED THAT: 11126101 5 1. The portion ofthe Project to be located in the City (as described in the Notice of Public Hearing published prior to the date of consideration of this resolution) is hereby approved by the City and the issuance of the Notes by the City of Brainerd for such purpose (in the amount described in the Notice of Public Hearing) and in an aggregate principal not to exceed $3,700,000 is hereby approved. 2. Obligations will be issued by the City of _Brainerd to finance the Proj ect and the Notes to be issued by the City of Brainerd to finance the Proj ect shall not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of any other city; and the Notes, when, as, and if issued, shall recite in substance that the Notes, including the interest thereon, are payable solely from the revenues received from the Project and the property pledged to the payment thereof; and the Notes shall not constitute an obligation of any other city and shall not be secured by any taxing power of any other city. 3. The Borrower shall pay any and all costs incurred by the cities where the Borrower facilities are located in connection with the portion of the Project located. in those cities, whether or not the Project is approved, the Notes are issued, or the Project is carried to completion. Councilmember Allenspach seconded Ayes -All I. AWARD OF BIDS None J. UNFINISHED BUSINESS 1. Rose /Rice Automobile Sales Conditional Use Permit (1908 Rice Street) a. City Manager Fursman introduced the staff report. b. Assistant City Manager Coleman presented the specifics of the report. b.. The following people were heard: Brad Beatty, Owner, 1900 Victoria Road, Mendota Heights Councilmember Allenspach moved to approve the following resolution approving a conditional use permit for used car sales at 1908 . Rice Street: RESOLUTION 01 -11 -115 CONDITIONAL USE PERMIT WHEREAS, Brad Beatty,. of Rose -Rice Auto Sales,. applied for a conditional use permit to enlarge his paved parking lot, while maintaining a nonconforming front setback, and to sell used cars. WHEREAS, this permit applies to 1908 Rice Street. The legal description is: LOTS 1 -4 AND LOTS 33 -39 BLOCK 4, EISENMENGER AND ZASPELS 11126101 6 WHEREAS, the history of this conditional use permit is as follows: 1. On January 17, 20Q1, the planning commission recommended that the city council approve this permit. 2. The city council held a public hearing on February 12, 200 1. City staff published a notice in the paper and sent notices to the surrounding property owners as required by lave. The council gave everyone at the hearing a chance to' speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. The council denied this permit until the applicant provided additional information for their consideration. 3. The city council reviewed this request again on November 26, 2001 after the submittal of additional materials from the applicant. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities. and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use 'would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 10. The reduced front parking lot setback would meet the spirit and intent of the code since it would be a continuation of the existing pavement setback. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city, except as stated below. The 11126101 7 director of community development may approve minor changes. 2. The applicant shall revise the site plan for staff approval as follows: a. Cut away the part of the new easterly parking lot that encroaches into the required five- foot side -yard setback area along the east edge. The applicant shall b and sod this five -foot setback area. b. The excess pavement material shall - be removed from the site and properly disposed of. c. The edges of the new parking lot shall be curbed with upright continuous concrete curbing. * The plan for this curbing shall be submitted to staff for approval by the city engineer who will evaluate the parking lot for drainage control. The curbing requirement may be waived if deemed necessary for drainage purposes by the city engineer. d. The required five -foot setback shall be measured to the back of the curb, ,if the engineer requires curbing, not to the parking lot edge. e. Stripe the parking spaces as required by code. Parking stall widths for the inventory parking may be less than nine feet wide since code only addresses customer or employee parking. f. The applicant shall complete these parking lot corrections by June 30, 2002. The city council shall review this permit at that time to check on the progress and compliance with these conditions. g. The applicant shall obtain a cross easement from the abutting property owner to drain their parking lot onto the neighbor's property. The applicant shall provide the city -with a copy of the written easement documentation before the June 30, 2002 deadline for compliance with parking lot corrections. h. This permit allows the construction of the proposed 10 by 12 -foot shed. If the applicant's storage needs increase, this permit would also allow the construction of a larger storage building. The size of this larger building shall not exceed the size of a standard three -car garage. The exterior of the larger building shall match the exterior material and color of the applicant's existing buildings. The small shed shall have a wood exterior and be stained to match the color of the existing buildings. Councilm.ember Koppen seconded Ayes -All K. NEWBUSINESS 1. Pawn Shop and Currency Exchange Business Ordinance (First Reading) a. . City Manager Fursman introduced the staff report. b. Assistant City Manager Coleman presented the specifics of the report. Councilmember Collins moved to approve the first reading of the following ordinance limiting 1x the number of pawnshops and currency exchange businesses to one each at any time: ORDINANCE No. 820 AN ORDINANCE AMENDING CHAPTER 22 OF CITY CODE PERTAINING To PAWNBROKERS AND ADDING LANGUAGE TO REGULATE CURRENCY EXCHANGE BUSINESSES The Maplewood City Council hereby ordains as follows: 11126/01 Section 1. Sec. 22 -16, is amended as follows (the additions have been underlined): Ca) No person shall exercise, carry on or engage in the trade or business of pawnbroker within the city without first having obtained a license, from the city, to do so in conformance with the provisions of this article. ( h ) , Each license shall be issued to the applicant only and shall not be transferable. � Each license shall be issued only for the premises described in the application and shall not be transferable to a different location. No change in ownership, control or location of a license shall be permitted except by amendment to the license. Such license amendment must be approved b Cit ' Council. (e) No more than one (1) pawnbroker license shall be issued by the City at any time. The city shall give priority to qualified applicants for renewal of an existing license. Section 2. Sec. 22.1 is added as follows (the additions have been underlined): (a) Definition. The term "currency exchange" is defined in Minnesota Statutes Section 53A.01 ,subdivision 1. Currency exchange means any person., except a bank, trust company, savings bank, savings and loan association, credit union, or industrial loan or thrift compan, , en ga ed in the business of cashing checks, drafts, money orders or travelers' checks for a fee. Currency exchange does not include a person who provides these services incidental to the person's primary business if the charge for cashing a check or draft does not exceed one dollar ($1.00) or one (1) percent of the value of the check or draft, whichever is greater. (b) - License required. No person shall exercise, carry on or engage in the trade of currency exchan in Maplewood without first having obtained a license from the city to do so in conformance with this Chapter and Minnesota Statutes Chapter 53A. (c) Each license shall be issued to the applicant only and shall not be transferable. (d) Each license shall be issued only for the premises described in the application and shall not be transferable to a different location. (e) No change in ownership, control or. location of a license shall be permitted except by amendment to the license. Such license amendment must be approved by the City Council. (f) No more than one (1) currency exchange license shall be issued by the City at any time. The City shall give priority to _qualified applicants for renewal of an existing license. (g) License fee. The amount of the annual license fee for a currency exchange license under this article shall be imposed, established, set and fixed by the City Council, by resolution, from time to time. (h) Applications for license. The applicant for a currency exchange license under this article shall apply -to the city clerk .for such license and a copy thereof shall be forwarded to the chief of police. The chief of police, or an officer duly detailed by the chief for such purpose, shall investigate the applicant and report the results of such investigation'to the City Council. 11/26/01 The City. Council must approve all currency exchange licenses. The City Council may disapprove an application for the following reasons: 1. violation of any provision of the state currency exchan, -e law contained in Chapter 53A. 2. The location of the proposed business does not comply with applicable zoning, buildin or fire ' codes. All currency exchange businesses must obtain a Conditional Use Permit. 3. Any one ( 1) or more of the reasons, conditions, or standards for adverse action under Section 36- 436 of City Code. .Council asked Assistant City Manger Coleman to consider distance restrictions from schools, churches and residential areas for consideration at the second reading. Mayor Cardinal seconded Ayes- Councilmembers Allenspach, Wasiluk, and Collins Nays- Mayor Cardinal, Councilmember Koppen 2. Selling of Long Guns a. City Manager. Fursman introduced the staff report. b. Chief Winger. presented the specifics'of the report. Councilmember Allenspach moved to approve the selling of 14 long guns. Councilmember Koppen seconded Ayes- Councilmembers Allenspach, Wasiluk, and Koppen Nays- -Mayor Cardinal, Councilmember Collins L. VISITOR PRESENTATIONS 1. Jan Steiner -876 E. Shore Drive, Maplewood, an artist, donated pieces of her artwork to the city. 2. Bob Zick -1880 E. Shore Drive, Maplewood, read into the record a letter regarding the recent school district 622 election. 3. Joseph Plumbo, 176 E. Skillman Avenue, Maplewood, expressed his opposition to the proposal to install soccer fields at Sandy Lake. .. M. COUNCIL PRESENTATIONS 1. Parking Ordinance- Councilmember Koppen questioned the policing procedures of the parking ordinance. 2. Election Judges -Mayor Cardinal stated that he wanted to extend appreciation on behalf of the city to the election judges that served in the primary and general elections. 3. Hij acek Property- Assistant City Manger Coleman stated that there has been recent interest in this parcel. 11126101 10 N. ADMINISTRATIVE PRESENTATIONS 1. Sandy Lake -Parks and Recreation Director Anderson updated the council on the current standing of proposed projects around Sandy Lake. 00 ADJOURNMENT Councilmember Allenspach moved to adjourn the meeting at 8:20 p.m. Councilmember Wasiluk seconded Ayes -All 11126101 11 Action y CITY COUNCIL /MANAGER WORKSHOP MINUTES Monday, November 26, 2001 . . .............. Council Chambers, City Hall t _ =h =� 6:00 p.m. Mocia1ed R ejected L A. CALL TO ORDER The meeting was called to order by Mayor Cardinal at 6:00 p.m. B. ROLL CALL Mayor Robert Cardinal Present Councilmember Sherry Allenspach Present Councilmember Kenneth Collins Present Councilmember Marvin Koppen Present Councilmember Julie Wasiluk Present Others Present: City Manger Richard Fursman Assistant City Manager Melinda Coleman City Attorney Patrick Kelly City Clerk Karen Guilfoile C. APPROVAL OF AGENDA Councilmember Allenspach moved to approve the agenda as submitted. D. NEW BUSINESS 1. Civil Service Commission Vacancy With the election of Commissioner Kathy Juenemann to the City Council, the Civil Service Commission will soon have a vacancy. To fill the vacancy, the council and managers decided to re- advertise the position, and start over with applicants. 1 2. Proposal for an Economic Development Financial Tools Study Discussion was held and a draft proposal was presented from Paul Steinman from Springsted to develop a financial tool for economic development and redevelopment. Management encouraged staff to proceed. E. FUTURE TOPICS 1. Exploring the Possibilities of a Sister City 2. White Bear Avenue StreetScapes 3. Housing and Business Redevelopment 4. Recreational Burning 5. Ordinance Regulating Buckthorn F. ADJOURNMENT Councilmember Allenspach moved to adjourn at 6:48 p.m. Councilmember Collins seconded Ayes -All Agenda #_ r I MEMORANDUM 9 TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Planning Commission Resignation DATE: November 20, 2001 INTRODUCTION Date.,.,_„__ Endorsed Modred R jec Jack Frost has resigned from the planning commission. I have attached his letter of resignation and a resolution of appreciation for him. Mr. Frost has agreed to stay on the commission through the end of the year to allow us time to find a replacement for him. COMMISSION ACTION On November 19, 2001, the planning commission recommended approval of the attached resolution. RECOMMENDATION Approve the attached resolution of appreciation. kr /p: m isce l l /peresig . m e m Attachments: 1. September 4, 2001 letter 2. Resolution Attachment 1 , R rc 5) rj� G ►w= + uqs �kD'i �Ri E,ik' 1C[ttI ap, yp �� X416 �+rri � WCs �. September 4, 2001 Dear Mayor Cardinal, It is with regret that I resign my position on the Maplewood Planning Commission. Due to personal and business conflicts I am no longer able to serve the city in this capacity. I have enjoyed my tenure on the Planning Commission and I am sure the city will find an able candidate and carry on the good works that have been started in the city. Sincerely, - �J ,Jack Frost Cc: Loraine Fischer, Chair Planning Commission 2 Attachment 2 JOINT RESOLUTION OF APPRECIATION WHEREAS, Jack Frost has been a member of the Maplewood Planning Commission since December 10, 1990 and has served faithfully in that capacity to the present time; and WHEREAS, the Planning Commission has appreciated his experience, insights and good judgment and WHEREAS, he has freely given of his time and energy, without compensation, for the . benefit of the City. WHEREAS, he has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens, that Jack Frost is hereby extended our heartfelt gratitude and appreciation for his dedicated service, and we wish him continued success in the future. Passed by the Maplewood City Council on Robert Cardinal, Mayor Passed by the Maplewood Planning Commission on November , 2001 Lorraine Fischer, Chairperson Attest: Karen Guilfoile; City Clerk 3 AGENDA NO. G1 AGENDA REPORT TO: City Council FROM: Finance Director ew Date Endorsed... RE: APPROVAL OF CLAIMS MoMied DATE: December 3, 2001 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS 'nAXTA TIT T $300,957.49 Checks #56053 thru #56055 dated 11/20 thru 11/21/01 $217,259.69 Checks #56056 thru #56108 dated 11/21/01 $2,119,620.90 Disbursements via debits to checking account dated 11/16 thru 11/26/01 $825.00 Checks #56109 thru #56110 dated 11/28/01 $607,055.06 Checks #56111 thru #56181 dated 12/04/01 $59,662.33 Disbursements via debits to checking account dated 111-27-thru-4-1/3-0/0-1 - - - - - -- - - -- - - - -- -- - - - - - - - - - - - - -- -- - $3,305 Total Accounts Payable PAYROLL $370,566.30 Payroll Checks and Direct Deposits dated 11/21/01 $27,191.19 Payroll Deduction checks #86753 thru #86757 dated 11/21/01 $397,757.49 Total Payroll $3,703,137.96 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. hu attachments P:\FINANCE\Word\AGN\ApCIAIMec3.doc 1 vchlist Check Register Page: 1 11/21/2001 10:48:46AM City of Maplewood Check Date Vendor Description /Account Amount 56053 11/20/01 02284 LANDREVILLE, ALDEN 56054 11/20/01 02285 KELLY & FAWCETT, PA TRUST ACCT 56055 11/21/01 02285 KELLY & FAWCETT, PA TRUST ACCT 56056 11/27/01 00051 ADVANCED GRAPHICS 56057 11/21/01 01809 AGGREGATE INDUSTRIES 56058 11/27/01 00070 ALLIED PLASTICS, INC. 56059 11/27/01 01981 ANCOM TECHNICAL CENTER 56060 11/27/01 02286 ANDERSON WELDING SERVICE 56061 11/27/01 02287 ANDRUS INVESTMENT 56062 11/27/01 02179 BALLANTI N E PAINTING 56063 11/27/01 00183 BEST ACCESS SYSTEMS 56064 11/27/01 00198 BOARD OF WATER COMMISSIONERS 56065 11/27/01 01922 BREHEIM, ROGER 56066 11/27/01 00254 CAPITOL COMMUNICATIONS 56067 11/27/01 00422 DRAMA KIDS, THE 56068 11127/01 00463 EMERGENCY APPARATUS MAINT. 56069 11/27/01 00585 GOPHER STATE ONE -CALL 56070 11/27/01 00589 GRAF, DAVE 56071 11/27/01 01919 H I N N E N KAM P, GARY 56072 11/27/01 00483 IDEACOM MID - AMERICA 56073 11/27/01 01846 I MC SALT INC 56074 11/27/01 01975 INDIANHEAD COUNCIL BSA 56075 11/27/01 02289 INFRASTRUCTURE TECH INC 56076 11/27/01 00832 LA PRENSA DE MINN 56077 11/27/01 00932 MAPLEWOOD BAKERY 56078 11/27/01 00979 METRO CHIEF OFFICERS ASSN 56079 11/27/01 00997 MIDWEST CHILDREN'S RESOURCE CT 56080 11/27/01 01930 MN SWORD PLAY 56081 11/27/01 00395 NATURAL RESOURCES, DEPT OF 56082 11/27/01 01174 NORTH ST PAUL- MAPLEWOOD- 56083 11/27/01 01175 NORTH ST. PAUL, CITY OF 56084 11/27/01 02169 NORTHERN BATTERY 56085 11/27/01 00001 ONE TIME VENDOR 56086 11/27/01 00001 ONE TIME VENDOR 56087 11/27/01 00001 ONE TIME VENDOR 56088 11/27/01 00001 ONE TIME VENDOR 56089 11/27/01 00001 ONE TIME VENDOR 56090 11/27/01 01311 P.E. R.A. 56091 11/27/01 02270 PALDA & SONS INC 56092 11/27/01 01263 PIKE, GARY 56093 11/21/01 01283 POST BOARD 56094 11/27/01 01345 RAMSEY COUNTY ESCROW 211 E LARPENTEUR AVENUE PURCHASE 211 E LARPENTEUR AVE PURCHASE 215 E LARPENTEUR AVE SQUAD 941 GRAPHICS LETTERING FOR LADDER TRUCK SAFETY GRIT (WINTER SAND) TAX INCL SAFETY GRIT (WINTER SAND) TAX INCL PLEXIGLASS WIRE AUXI LLARY RELAYS 7 GARAGE D PIPE & BRACKETS REF GRADING ESC - 2314 KINGSTON A WASH, SAND, PRIME & PAINT FENCE KEY BLANKS KEYED- 70 MONTHLY WATER UTIL - OCT SHOES 2 RADIO RECEIVERS & EQUIP - RADIO BASE STATION EQUIPMENT INC DRAMA CLASS INSTRUCTOR AMB MEDIC 2 NET BILLABLE TICKETS - OCT KARATE INSTRUCTOR 11/6 TO 11/27 UNIFORM ADD TELEPHONE LINES & PROGRAM C 215.41 TONS - DEICING SALT 193.59 TONS DEICING SALT 214.82 TONS DEICING SALT 214.72 TONS DEICING SALT RECHARTERING FEE RENTAL OF TEST BALL POLICE OFFICER AD ROLLS & COOKIES BIRTHDAY CAKES BIRTHDAY CAKES 2002 MEMBERSHIP DUES INTERVIEW TAPE WITH VICTIM FENCING INSTRUCTOR 10/29 TO 12/17 DNR FEES MEMBERSHIP DUES FOR CITY MGR MONTHLY UTI L 10/5 TO 11/13 SEWER & SECURITY LIGHT 10/15 TO 11 SEWER 10/15 TO 11/15 UNINTERRUPTIBLE POWER SUPPLY, T REF MICHELE GUSTAFSON DELAUNE - REF A REEVES - IRELAND - BASKETBALL REF EUGENE MORISSET - BASKETBALL REF AMANDA SCHELER - MO MEMBER REF ELSIE BEUTEL -AMB OVERPAID F2 E R I D #6120-00,01,51 - 11/21 /01 P/R PROJ 99 -12 WBA TO VANDYKE PYMT #2 LUNCHES - TRAINING 10/30 TO 11/1 POLICE OFFICER LIC PURCH TAX FORFEITED LAND RAMSEY PURCH TAX FORFEITED LAND RAMSEY .PURCH TAX FORFEITED LAND RAMSEY 500.00 153,733.79 146,723.70 331.07 171.70 21,762.22 1,078.55 444.74 1,705.00 287.25 1,033.97 840.00 152.32 2, 807.90 - 99.99 2 38, 746.03 900.00 1,231.62 6.20 153.00 159.98 654.00 7,916.33 7,538.49 8,365.20 8,361.29 48.00 530.00 120.00 52.08 156.75 142.50 100.00 20.00 438.00 10.00 200.00 1,924.15 401.92 218.29 9,886.80 90.00 65.00 50.00 10.00 9.65 39,500.80 25,158.36 24.00 90.00 26.65 26.15 26.15 vchlist Check Register Page: 2 11/21/2001 10:48:46AM City of Maplewood - P Check Date Vendor Description /Account 56095 11/27/01 01368 56096 11/27/01 01386 56097 11/27/01 01384 56098 11/27/01 01385 56099 11/27/01 01388 56100 11/27/01 02222 56101 11/27/01 01597 56102 11/27/01 02288 56103 11/27/01 01690 56104 11/27/01 01694 56105 11/27/01 01734 56106 11/27/01 02243 56107 11/27/01 01190 56108 '11/27/01 01793 RITZ CAMERA RO -SO CONTRACTING, INC. ROSEVILLE FIRE GROUND ACCT ROSEVILLE RADIO ROSSMAN, KEITH SHEFFIELD, OLSON & MCQUEEN INC THECO, INC. TITLE MASTERS INC UNITED HOSPITAL UNITED PARCEL SERVICE WALSH, WILLIAM P. WINDSOR COMPANIES INC XCEL ENERGY XEROX CORPORATION 17 MINOLTA MAXUM STSI CAMERA BODI 6 RE -ROUTE 8" SANITARY SEWER SRV A 17,095.00 NAME TAGS 21.00 REPAIR RADIO 62.69 MCC INTRO TEACHER 200.00 DCRP & FLEX PLAN 319.17 RENT STACKING CONVEYOR, TAX & D 2,079.50 REF GRADING - 2333 SOUTHCREST AV 1,142.05 PRE - PLACEMENT SCREENING 325.00 RETURN POLICE OFFICER TEST PAPER 37.46 PLUMBING INSPECTION FEE 175.00 IRRIGATION SRVS - OCT 75.00 ELECTRIC SERVICE 8/1 THRU 10/18 1 COPIER USEAGE - OCT 290.30 56 Checks in this report Total checks: 518,217.18 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 11/09/01 11/16/01 Elan Financial Services Purchasing card items 26,363.52 11/19/01 11/19/01 Smith Barney Investment purchase 1 11/19/01 11/20/01 MN State Treasurer Drivers License #697 1 11/19/01 11/20/01 MN State Treasurer Deputy Registrar #149 12,351.25 11/16/01 11/20/01 CBSA Dental Claims 89.00 11/20/01 11/21/01 MN State Treasurer Drivers License #697 929.50 11/20/01 11/21/01 MN State Treasurer Deputy Registrar #149 9 11/09/01 11/21/01 MN Dept of Revenue Fuel Tax 281.00 11/21/01 11/26/01 MN State Treasurer Drivers License #697 520.50 11/21/01 11/26/01 MN State Treasurer Deputy Registrar #149 10,083.75 11/21/01 11/26/01 U.S. Treasurer Federal Payroll Tax 78,742.04 TOTAL vchlist Check Register Page: 1 11/30/2001 12:32:35PM City of Maplewood Check Date Vendor BELDE, STAN 56109 11/28/01 01126 NCPERS GROUP LIFE INS 612001 56110 11/28/01 01284 POSTMASTER 56111 12/4/01 00052 ADVANCED GRAPHIX INC. 56112 12/4/01 00067 ALLIED BLACKTOP CO. 56113 12/4/01 01981 ANCOM TECHNICAL CENTER 56114 12/4/01 00111 ANIMAL CONTROL SERVICES, INC. 56115 12/4/01 01205 AT HOME APTS /PAR 3 GOLF 56116 12/4/01 02283 ATM WORKS INC 56117 12/4/01 00159 BARTZ, PAU L 56118 12/4/01 00174 BELDE, STAN 56119 12/4/01 01811 BERNATELLO'S PIZZA INC 56120 12/4/01 00232 BURNETT, MORLEY AND BETH 56121 12/4/01 00242 CWH RESEARCH, INC. 56122 12/4/01 02207 DELTA DENTAL PLAN OF MN 56123 12/4/01 00447 ECOPRINT GRAPHICS SERVICES 56124 12/4/01 01906 EDSON, DAVE 56125 12/4/01 02235 ELECTRONIC DESIGN CO 56126 12/4/01 01602 ENGRAVING SHOP, THE 56127 12/4/01 00522 FOIX, BEA 56128 12/4/01 00587 GOVERNMENT TRAINING SERVICE 56129 12/4/01 00644 HEALTHPARTNERS 56130 12/4/01 00654 H E LEY, ROLAN D 56131 12/4/01 00668 HIEBERT, STEVEN 56132 12/4/01 00681 HORSNELL, JUDITH 56133 12/4/01 00483 IDEACOM MID - AMERICA 56134 12/4/01 00719 INDEPENDENT SCHOOL DIST. #622 56135 12/4/01 02293 56136 12/4/01 02291 56137 12/4/01 00758 56138 12/4/01 02292 56139 12/4/01 02294 56140 12/4/01 02295 56141 12/4/01 01897 INFOTEL PUBLICATIONS JEFFREY GROUP, THE JIM HATCH SALES CO. K.A. KAMISH EXCAVATION KEUPPERS, VICKI KLEVE HEATING & AIR COND KRAUS- ANDERSON CONSTRUCTION CO 56142 12/4/01 00829 LTD COMMODITIES 56143 12/4/01 00908 56144 12/4/01 00915 M.W.O.A. 56145 12/4/01 00932 MAPLEWOOD BAKERY 56146 12/4/01 01819 MCLEOD USA 56147 12/4/01 00966 MEDICA CHOICE 56148 12/4/01 00985 METROPOLITAN COUNCIL 56149 12/4/01 00997 MIDWEST CHILDREN'S RESOURCE CT 56150 12/4/01 01085 MN LIFE INSURANCE Descriotion /Account PERA LIFE INS (P /R DED IN NOV) MAILING MCC NEWLETTER SQUAD 941 GRAPHICS LETTERING FOR LADDER TRUCK GILSONITE APPLICATION - EDGERTON F CHIPSEAL AT MCC INSTALL BIM CARDS PATROL & BOARDING FEES 11 /6 TO 11 SUMMER GOLF LEAGUES 2 SECURITY PASS THROUGH UNITS & 1 PARAMEDIC SCH MEALS 7/16 TO 7/22 PARAMEDIC SCH MEALS 10/6 THRU 10 PARAMEDIC SCH MEALS 11/3 TO 11/9 PARAMEDIC SCH MEALS 11/10 TO 11/16 PARAMEDIC SCH MEALS 11/17 TO 11/23 K -9 HANDLER - DEC MERCH FOR RESALE PORTABLE PUBLIC ADDRESS SYSTEM POLICE OFFICE TESTS MONTHLY PREMIUM TEMPORARY PASSES UNIFORM VIDEO CONTROL UNIT - TAX INCL EMPLOYEE PLAQUE HOLIDAY WREATHS FOR CITY BLDGS ANNUAL MTG & RECOGNITION EVENT MONTHLY PREMIUM UNIFORM K -9 HANDLER - DEC REIMBURES MILEAGE 11/6 TO 11/21 TONED & REWIRED POLICE DEPT FAX ACTIVATE TELEPHONE JACK - DNR MO PARKS & REC 2001 SUMMER BROCHUR MCC FLYERS COPIED PRINT FALL/WINTER PUBLIC FLYER MCC FLYERS COPIED BUSINESS DIRECTORY PARK MAP REVISED & UPDATED SHOVELS & RAKES PROJ 01 -24 GRADING & STORM SWR I PYMT FOR CONCERT TO VOICE TREK REF HTG PMT 80% 0103710 #CD26907 1 DISPATCH REMODELING & ADDL WORK DISPATCH REMODELING & ADDL WORK SNOWMAN COUPLE .MRPA AQUATIC BUS TOUR 12/13 RENEW WASTEWATER LICENSE BIRTHDAY CAKES BIRTHDAY CAKES LOCAL PHONE SERVICE 10/16 TO 11/15 MONTHLY PREMIUM WASTEWATER - DEC VICTIM INTERVIEW TAPE MONTHLY PREMIUM Amount 225.00 600.00 331.07 171.70 1,660.00 12, 000.00 500.00 437.81 2,558.00 2,235.00 17.02 8.51 11.92 224.80 28.76 35.00 120.60 700.00 1,130.50 7,349.00 179.46 149.98 9,966.40 20.00 245.00 70.00 43, 935.54 159.98 35.00 73.86 186.50 214.00 1,130.55 478.92 168.33 181.90 316.82 726.00 290.07 14,040.00 3,500.00 120.00 45,071.07 4,800.00 15.34 34.00 25.00 99.75 85.50 4,609.30 52, 977.85 183,478.20 20.00 2,879.96 vchlist Check Register Page: 2 11/30/2001 12:32:35PM City of Maplewood Check Date Vendor Description /Account Amount 56151 12/4/01 01123 NAPA 56152 12/4/01 00395 NATURAL RESOURCES, DEPT OF 56153 12/4/01 01162 NEW MECH COMPANIES, INC. 56154 12/4/01 01202 NYSTROM PUBLISHING CO INC 56155 12/4/01 00001 ONE TIME VENDOR 56156 12/4/01 00001 ONE TIME VENDOR 56157 12/4/01 00001 ONE TIME VENDOR 56158 12/4/01 00001 ONE TIME VENDOR 56159 12/4/01 00001 ONE TIME VENDOR 56160 12/4/01 01254 PEPSI -COLA COMPANY 56161 12/4/01 01331 RABBETT, KEVIN 56162 12/4/01 02008 RAMSEY COUNTY PUBLIC WORKS 56163 12/4/01 01360 REINHART FOODSERVICE 56164 12/4/01 01386 RO -SO CONTRACTING, INC. 56165 12/4/01 01409 S.E.H. 56166 12/4/01 01418 SAM'S CLUB DIRECT 56167 12/4/01 02192 56168 12/4/01 02296 56169 12/4/01 02222 56170 12/4/01 01538 56171 12/4/01 02131 56172 12/4/01 01574 56173 12/4/01 02164 56174 12/4/01 01580 SCHINDELDECKER, JIM SCHNITKER & ASSOCIATES SHEFFIELD, OLSON & MCQUEEN INC STREICHER'S SUPER SOFT TEES T.A.. SCHIFSKY & SONS, INC TOLTZ, KING, DUVALL, ANDERSON TSE, INC. 56175 12/4/01 02203 UNUM LIFE INSURANCE - LTD 56176 12/4/01 02290 UNUM LIFE INSURANCE - STD 56177 12/4/01 01734 WALSH, WILLIAM P. 56178 12/4/01 01750 'WATSON CO INC, THE 56179 12/4/01 01754 WEBER & TROSETH INC. ADHESIVE CREDIT MEMO DNR FEES MAPLEWOOD FIRE STATION APP #5 RE MAPLEWOOD IN MOTION - DEC REF DAWN HUSO - BASKETBALL REF KENNETH SUNDBERG - BASKETBA REF TIM STOB - BASKETBALL REF ANN SEVERSON - MASSAGE REF ALVIN PETERSON - DUPL AMB PYM MERCH FOR RESALE MERCH FOR RESALE MERCH FOR RESALE COURSE BOOKS STRIPE CITY STREETS STRIPE CITY STREETS MERCH FOR RESALE MERCH FOR RESALE MERCH FOR RESALE REPLACE TEE & MAINLINE EDGERTON PROD 01 -19 PHASE 1 ESA/ACM INSP - PROJ 01 -14 DESIGN SRVS - OCT PROJ 01 -19 PHASE 1 ESA/ACM INSP - O HALLOWEEN PROGRAM SUPPLIES POP,SNACKS MERCH FOR RESALE MERCH FOR RESALE MERCH FOR RESALE PROGRAM SUPPLIES, POP, SNACKS SNACKS & MISC MERCH FOR RESALE COFFEE & FILTERS VENDING MACHINE SNACKS & CANDY CANDY & BAGS MERCH FOR RESALE UNIFORM LEGALS SERVICES 215 LARPENTEUR DCRP & FLEX PLAN - WKLY PYMT DRUG TEST KITS SQUAD SETUP MCC TURTLENECKS FOR RESALE VARIOUS BITUMINOUS MATERIALS NO RIVER ROCK, RECYCLED BASE, ASPHAI PROJ 01 -04 DESIGN PROJ 01 -16 FEASIBLITY RPT & DESIGN 2715 MCC NEWSLETTERS 352 MCC ENTERTAINMENT BROCHURE JANITORIAL SRVS 9/20 TO 10/17 MONTHLY PREMIUM SHORT TERM DISABILITY - DEC SHORT TERM DISABILITY - NOV SHORT TERM DISABILITY - OCT COMMERICAL PLBG INSPECTIONS MERCH FOR RESALE FIRE EXTINQUISHER ANNUAL CERT & I 15.96 -7.49 38.00 111,848.25 6,974.08 60.00 50.00 45.00 37.27 11.41 313.05 452.00 231.50 71.18 9,530.14 9 406.66 504.52 460.20 4,453.00 3,906.57 8,003.60 2,289.05 108.48 162.70 86.47 90.38 75.51 215.72 298.53 136.08 120.79 123.93 154.71 173.36 49.99 2,303.50 1,009.35 176.59 1,582.25 1,611.25 1,383.33 327.62 14, 738.32 523.67 275.58 69.97 750.19 2,688.55 930.40 930.40 910.24 303.00 202.67 38.50 vchlist Check Register Page: 3 11/30/2001 12:32:35PM City of Maplewood Check Date Vendor Description /Account Amount 56179 12/4/01 01754 WEBER & TROSETH INC. (Continued) 56180 12/4/01 01755 WEBER ELECTRIC 56181 12/4/01 02243 WINDSOR COMPANIES INC 73 Checks in this report FIRE EXTINGUISHERS ANNUAL CERT & FIRE EXTINGUISHERS ANNUAL CERT & FIRE EXTINGUISHER ANNUAL CERT & I FIRE EXTINGUISHERS ANNUAL CERT & INSTALL INTERCOM SYSTEM MAPLEWOOD FIRE STATION APPL #11 MAPLEWOOD FIRE STATION APPL #2 Total checks: 395.95 91.50 172.00 96.50 490.00 9,004.05 5,225.00 607,880.06 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 11/26/01 11/26/01 11/21/01 11/21/01 11/21/01 11/27/01 11/27/01 11/28/01 11/28/01 11/29/01 11/29/01 11/21/01 11/27/01 11/27/01 11/27/01 11/27/01 11/27/01 11/28/01 11/28/01 11/29/01 11/29/01 11/30/01 11/30/01 11/30/01 MN State Treasurer MN State Treasurer MN State Treasurer CBSA Federal Reserve Bank MN State Treasurer MN State Treasurer MN State Treasurer MN State Treasurer MN State Treasurer MN State Treasurer WI Dept of Revenue TOTAL Description Drivers License #697 Deputy Registrar #149 State Payroll Tax Dental Claims Savings Bonds Drivers License #697 Deputy Registrar #149 Drivers License #697 Deputy Registrar #149 Drivers License #697 Deputy Registrar #149 State Payroll Tax Amount 761.00 11,554.02 14,408.26 125.00 350.00 670.50 12,169.88 507.50 7,791.27 542.00 9,446.00 1,336.90 59.662.33 �6191 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD D CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/21/01 ALLENSPACH, SHERRY 339.27 dd 11/21/01 COLLINS, KENNETH 339.27 dd 11/21/01 KOPPEN, MARVIN 339.27 dd 11/21/01 FURSMAN, RICHARD 4,195.60 dd 11/21/01 DOLLERSCHELL, ROBERT 251.25 dd 11/21/01 OSTER, ANDREA 1 dd 11/21/01 CARLSON, THERESE 1,870.23 dd 11/21/01 LE, SHERYL 3,361.92 dd 11/21/01 FAUST, DANIEL 3 dd 11/21/01 URBANSKI, HOLLY 1 dd 11/21/01 ANDERSON, CAROLE 857.13 dd 11/21/01 BAUMAN, GAYLE 2 dd 11/21/01 JACKSON, MARY 1,575.94 dd 11/21/01 KELSEY, CONNIE 584.90 dd 11/21/01 TETZLAFF, JUDY 1,3 91.94 dd 11/21/01 DARST, ROBERTA 100.74 dd 11/21/01 FRY, PATRICIA 1 dd 11/21/01 GUILFOILE, KAREN 2 dd 11/21/01 CAROE, JEANETTE 1, 549.65 dd 11/21/01 JAGOE, CAROL 1444.89 dd 11/21/01 JOHNSON, BONNIE 972.13 dd 11/21/01 OLSON, SANDRA 918.82 dd 1 1/21/01 WEAVER, KRISTINE 977.87 dd 11/21/01 CORCORAN, THERESA 1,562.60 dd 11/21/01 MARTINSON, CAROL 1,805.00 dd 11/21/01 POWELL, PHILIP 1,793.07 dd 11/21/01 THOMALLA, DAVID 2,893.94 dd 11/21/01 WINGER, DONALD 3, 612.64 dd 11/21/01 ALDRIDGE, MARK 2 dd 11/21/01 ANDREWS, SCOTT 2,947.17 dd 11/21/01 BAKKE, LONN 2,055.67 dd 11/21/01 BANICK, JOHN 2,743.10 dd 11/21/01 BELDE, STANLEY 2, 5 84.44 dd 11/21/01 BOHL, JOHN 2 dd 11/21/01 BOWMAN, RICK 2,249.76 dd 11/21/01 BUSACK, DANIEL 1,761.01 dd 11/21/01 DOBLAR, RICHARD 573.30 dd 11/21/01 HALWEG, KEVIN 2,898.89 dd 11/21/01 HEINZ, STEPHEN 2 dd 11/21/01 HERBERT, MICHAEL 2,202.03 dd 11/21/01 HIEBERT, STEVEN 2,907.44 dd 11/21/01 JOHNSON, KEVIN 2,570.92 dd 11/21/01 XARIS, FLINT 3375.38 dd 1 1/21/01 KROLL, BRETT 1,454.14 D CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 10 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/21/01 KVAM, DAVID 3,240.43 dd 11/21/01 LARS ON, DANIEL 1 dd 11/21/01 LU, JOHNNIE 1,740.63 dd 11/21/01 MARINO, JASON 1,378.90 dd 11/21/01 MARTIN, JERROLD 1 1) 7 5 7.3 5 dd 11/21/01 OLSON, JULIE 1 dd 11/21/01 PIKE, GARY 2 dd 11/21/01 RABB ETT, KEVIN 2,504.96 dd 11/21/01 STEFFEN, SCOTT 2,987.30 dd 11/21/01 STOCKTON, DERRELL dd 11/21/01 SZCZEPANSKI, THOMAS 2,260.36 dd 11/21/01 WATCZAK, LAURA 2,104.74 dd 11/21/01 WENZEL, JAY 1,892.53 dd 11/21/01 BERGERON, JOSEPH 2473.44 dd 11/21/01 GROTTY, KERRY 2 dd 11/21/01 DUNN, ALICE 2,501.26 dd 11/21/01 ERICKSON, VIRGINIA 2,527.86 dd 11/21/01 FLOR, TIMOTHY 2 dd 11/21/01 FRASER, JOHN 3,322.87 dd 11/21/01 HALWEG, JODI 1,593.65 dd 11/21/01 MORNING, TIMOTHY L561.16 dd 11/21/01 PALMA, STEVEN 2,475.18 dd 11/21/01 PARSONS, KURT 1,734.50 dd 11/21/01 ROSSMAN, DAVID 2 dd 11/21/01 THIENES, PAUL 2,162.21 dd 11/21/01 GERVAIS -JR, CLARENCE 2,121.83 dd 11/21/01 BOYER, SCOTT 2,185.64 dd 11/21/01 FEHR, JOSEPH 1,870.90 dd 11/21/01 FLAUGHER, JAYME 1 dd 11/21/01 HOM, HEATHER 1 dd 11/21/01 LAFFERTY, WALTER 1,870.90 dd 11/21/01 LINN, BRYAN 1,534.90 dd 11/21/01 PACOLT, MARSHA 1,772.31 dd 11/21/01 RABINE, JANET 1,870.90 dd 11 /21 /01 STAHNKE, JULIE 1,575.80 dd 11/21/01 CALLAHAN, COLLEEN L860.93 dd 11/21/01 SPANGLER, EDNA 659.14 dd 11/21/01 LUKIN, STEVEN 2,790.06 dd 11/21/01 SVENDSEN, RUSTIN 2,227.89 ,dd 11/21/01 ZWIEG, SUSAN 1 dd 11/21/01 AHL, R. CHARLES 3,387.11 dd 11/21/01 PRIEFER, WILLIAM 6.74 2X6.74 dd 11/21/01 DEBILZAN, THOMAS 1,395.94 dd 11/21/01 EDGE, DOUGLAS 1,641.46 dd 11/21/01 KANE, MICHAEL 2,25 8.34 dd 11/21/01 LUNDSTEN, LANCE 2,544.51 10 CITY OF MAPLE 'WOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 11 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/21/01 LUTZ, DAVID 1 dd 11/21/01 MEYER, GERALD 1, 679.54 dd 11/21/01 NAGEL, BRYAN 1 dd 11/21/01 O S WALD, ERICK L611.94 dd 11/21/01 TEVLIN, TODD 1,270.34 dd 11/21/01 CAVETT, CHRISTOPHER 2,634.33 dd 11/21/01 DUCHARME, JOHN 2,14 5.5 0 dd 11/21/01 PECK, DENNIS 2,428.85 dd 11/21/01 PRIEBE, WILLIAM 2,772.74 dd 11/21/01 ANDERSON, BRUCE 3,150.98 dd 11/21/01 DOHERTY, KATHLEEN 1,554.34 dd 11/21/01 MARUSKA, MARK 2 dd 11/21/01 SCHINDELDECKER, JAMES 1,611.94 dd 11/21/01 GREW- HAYMAN, JANET L095.41 dd 11/21/01 HORSNELL, JUDITH 1,223.09 dd 11/21/01 HUTCHINSON, ANN 1,853.54 dd 11/21/01 KO S, HEATHER 959.38 dd 11/21/01 NELSON, JEAN L030.12 dd 11/21/01 GAYNOR, VIRGINIA L510.34 dd 11/21/01 COLEMAN, MELINDA 3,378.40 dd 11/21/01 EKSTRAND, THOMAS 2 dd 11/21/01 KROLL, LISA 907.47 dd 11/21/01 LIVINGSTON, JOYCE 793.16 dd 11/21/01 SINDT, ANDREA 1,226.34 dd 11/21/01 THOMPSON, DEBRA 738.16 dd 11/21/01 YOUNG, TAMELA 1334.34 dd 11/21/01 BERGO, CHAD 1 dd 11/21/01 FINWALL, SHANN L675.14 dd 11/21/01 ROBERTS KENNETH 2X7.94 8 7.94 dd 11/21/01 CARVER, NICHOLAS 2,151.14 dd 11/21/01 FISHER, DAVID 2 dd 11/21/01 FLUG, ELAINE 23.13 dd 11/21/01 FLUG, MEGAN 86.63 dd 11/21/01 GRAF, MICHAEL 1,477.14 dd 11/21/01 KELLY, LISA 1,066.92 dd 11 /21/01 ROBBINS, AUDRA 1,447.14 dd 11/21/01 TAUBMAN, DOUGLAS 2,272.59 dd 11/21/01 BREHEIM, ROGER 1,688.23 dd 11/21/01 NORDQUIST, RICHARD 1 dd 11/21/01 OTIS, MARY ELLEN 686.94 dd 11/21/01 SCHULTZ, SCOTT 1 dd 11/21/01 COLEMAN, PHILIP 504.07 dd 11/21/01 CROSSON, LINDA 1,881.54 dd 11/21/01 EASTMAN, THOMAS 2,195.14 dd 11/21/01 ERICKS ON, KYLE 719.30 dd 11/21/01 HABLE, NATASHA 427.67 11 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 12 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/21/01 HERSOM, HEIDI 1,516.74 dd 11/21/01 MCCLUNG, HEATHER 826.62 dd 11/21/01 SKRYPEK, JOSHUA 504.00 dd 11/21/01 STAPLES, PAULINE 2,472.00 dd 11/21/01 ATKINS, KATHERINE 265.82 dd 11/21/01 CORNER, AMY 100.50 dd 11/21/01 HASSENSTAB, DENISE 93.50 dd 11/21/01 HORWATH, RONALD 1 dd 11/21/01 KOEHNEN, AMY 19.80 dd 11/21/01 MARUSKA, ERICA 78.00 dd 11/21/01 WHITE, NICOLE 177.68 dd 11/21/01 WORWA, LINDSAY 271.09 dd 11/21/01 RENSLOW, RITA 219.69 dd 11/21/01 REILLY, MICHAEL 1,268.74 dd 11/21/01 S CHLINGMAN, PAUL L882.34 dd 11/21/01 SEEGER, GERALD 43 5.5 5 dd 11/21/01 STEINHORST, JEFFREY 850.74 dd 11/21/01 SWANSON, LYLE 1,663.97 dd 11/21/01 YOUNG, DILLON 649.28 dd 11/21/01 HURLEY, STEPHEN 2,314.62 wf 86505 11/21/01 CARDINAL, ROBERT 385.50 wf 86506 11/21/01 WASILUK, JULIE 339.27 wf 86507 11/21/01 HENSLEY, PATRICIA 157.50 wf 86508 11/21/01 ZICK, LINDA 437.00 wf 86509 11/21/01 INGVOLDSTAD, CURTIS 100.00 wf 86510 11/21/01 CUDE, LARRY 403.46 wf 86511 11/21/01 GENNOW, PAMELA 255.00 wf 86512 11/21/01 MATHEYS, ALANA 1,679.31 wf 86513 11/21/01 HANSEN, LORI 1,556.11 wf 86514 11/21/01 VIETOR, LORRAINE 1,638.23 wf 86515 11/21/01 ANDERSON, ELSIE 128.00 wf 86516 11/21/01 BARTELT, JOAN 120.00 wf 86517 11 /21 /01 B EHM, GERALD 13 9.5 0 wf 86518 11/21/01 BELLAND, JAIME 120.00 wf 86519 11/21/01 BERGER, CAROLE 120.00 wf 86520 11/21/01 BERGER, MERVIN 153.00 wf 86521 11/21/01 BERTHIAUME, CAROL 128.00 wf 86522 11/21/01 BUNDE, JENNETTE 120.00 wf 86523 .11/21/01 CAHANES, LUCILLE 153.00 wf 86524 11/21/01 COKLEY, MARGARET 124.00 wf 86525 11/21/01 COTTRELL, JOAN 139.50 wf 86526 11/21/01 DAVIDSON, MAE 124.00 wf 86527 11/21/01 DEHEN, VIRGINIA 137.25 wf 86528 11/21/01 DELMONTE, BERNICE 128.00 wf 86529 11/21/01 DITTEL, KATHLEEN 126.00 wf 86530 11 /21 /01 DORNFELD, GRACE 116.00 12 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 13 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 86531 11/21/01 DROEGER, DIANE 126.00 Wf 86532 11/21/01 DUCHARME, FRED 135.00 Wf 86533 11 /21 /01 DUELLMAN, AUDREY 13 9.5 0 Wf 86534 11/21/01 EDDY, BETTY 150.75 Wf 86535 11 /21 /01 EICKHOFF, CAROLYN 120.00 Wf 86536 11/21/01 EINEKE, JOHN 139.50 Wf 86537 11/21/01 FALLON, ANN 128.00 Wf 86538 11/21/01 FISCHER, LORRAINE 159.75 Wf 86539 11/21/01 FISCHER, MARY 140.00 Wf 86540 11/21/01 FITZGERALD, DELORES 120.00 Wf 86541 11/21/01 FOSBURGH, ANNE 166.50 Wf 86542 11/21/01 FREDERICKSON, RITA 124.00 Wf 86543 11/21/01 GELAO, BEVERLY 112.00 Wf 86544 11/21/01 GILSTAD, MARK 72.00 Wf 86545 11/21/01 GOLASKI, DIANE 116.00 Wf 86546 11/21/01 GRANGER, BETTY 60.00 Wf 86547 11/21/01 GRANT, GUY 128.00 Wf 86548 11/21/01 HAMRE, CAROL 120.00 Wf 86549 11/21/01 HAMRE, RONALD 120.00 Wf 86550 11 /21 /01 HAYDE, WALTER 120.00 Wf 86551 11 /21 /01 HENRY, JOHN 124.00 Wf 86552 11/21/01 HIKES, CONSTANCE 120.00 Wf 86553 11/21/01 HOGAN, ANNA 120.00 Wf 86554 11/21/01 HORTON, SHIRLEE 120.00 Wf 86555 11/21/01 IVERSEN, MILDRED 120.00 Wf 86556 11 /21 /01 JANACEK, JEFFREY 88.00 Wf 86557 11/21/01 JOHNSON, BARBARA 118.00 Wf 86558 11/21/01 KANDLER, DOROTHEA 120.00 Wf 86559 11 /21 /01 KOLASA, JOAN 120.00 Wf 86560 11/21/01 KOLASA, JOSEPH 116.00 Wf 86561 11/21/01 KREKELBERG, MONA 128.00 Wf 86562 11 /21 /01 KUEHNEL, EDWARD 124.00 Wf 86563 11 /21 /01 KUNDE, MARGARET 120.00 Wf 86564 11 /21 /01 LACKNER, MARVELLA 120.00 wf 86565 11/21/01 LALLY, RITA 144.00 Wf 86566 11/21/01 LARSON, ANITA 144.00 Wf 86567 11 /21 /01 LAUREN, LORR.AINE 128.00 Wf 86568 11 /21 /01 LEITER, BARBARA 122.00 wf 86569 11 /21 /01 LING, THELMA 134.00 Wf 86570 11/21/01 LOFGREN, RICHARD 153.00 Wf 86571 11 /21 /01 LUTTRELL, SHIRLEY 153.00 Wf 86572 11/21/01 MA.HRE, CAROL 162.00 Wf 86573 11/21/01 MANDERS, ROSE 104.00 wf 86574 11/21/01 MARKIE, CLAIRE 116.00 Wf 86575 11/21/01 MARSH, DELORES 128.00 Wf 86576 11/21/01 MEYER, JACQUELINE 120.00 13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 14 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 86577 11/21/01 MISGEN, JOAN 120.00 Wf 86578 11/21/01 MOLLERS, KATHERINE 120.00 Wf 86579 11 /21 /01 MOSSONG, BETTY 124.00 Wf 86580 11/21/01 MURASKI, HOWARD 120.00 Wf 86581 11/21/01 NELSON, BARBARA 116.00 Wf 86582 11/21/01 NIEMAN JAMES 132.00 Wf 86583 11 /21 /01 NIETERS, LOUISE 156.00 Wf 86584 11 /21 /01 NORMAN, NEVA 108.00 Wf 86585 11/21/01 OGILVIE, BEVERLY 76.00 Wf 86586 11/21/01 PAULEY, PHYLLIS 132.00 Wf 86587 11 /21 /01 PETERSEN, KARYL 116.00 Wf 86588 11 /21 /01 PET S CHEL, LORRAINE 144.00 wf 86589 11/21/01 ROSSI, ROSE 124.00 Wf 86590 11/21/01 RUDEEN, ELAINE 120.00 Wf 86591 11/21/01 SAJEVIC, FLORENCE 128.00 Wf 86592 11 /21 /01 S CHAAF, LARRY 128.00 Wf 86593 11/21/01 SCHNEIDER, MARY 124.00 Wf 86594 11/21/01 SCHROEPFER, DONALD 120.00 Wf 86595 11/21/01 SCHROEPFER, HARRIET 120.00 Wf 86596 11/21/01 SKLUZACEK, EVELYN 128.00 Wf 86597 11/21/01 SPIES, LOUIS 124.00 Wf 86598 11/21/01 SULLIVAN, KENNETH 120.00 Wf 86599 11/21/01 SULLIVAN, THERESA 128.00 Wf 86600 11/21/01 TAYLOR, LORRAINE 116.00 Wf 86601 11/21/01 TAYLOR, RITA 116.00 Wf 86602 11/21/01 THOMPSON, MILO 148.50 Wf 86603 11 /21 /01 THOMPSON, PATRICIA 141.75 Wf 86604 11/21/01 TOLBERT, D- FRANKLIN 120.00 wf 86605 11/21/01 TOMASZEWSKI, CARMEN 100.00 Wf 86606 11/21/01 TROOIEN, GERALDINE 120.00 Wf 86607 11/21/01 TUCKER, CECILIA 134.00 Wf 86608 11/21/01 VANDEVEER, BARBARA 120.00 Wf 86609 11/21/01 VATNE, MARY 120.00 wf 86610 11/21/01 WANDERSEE, GENE 88.00 Wf 86611 11/21/01 WASMUNDT, GAYLE 120.00 Wf 86612 11/21/01 WILLY, JOHN 98.00 Wf 86613 11/21/01 PALANK, MARY 1 8 05.00 wf 86614 11/21/01 RICHIE, CAROLE 1,43 8.34 Wf 86615 11/21/01 SVENDSEN, JOANNE 1 Wf 86616 11/21/01 TICHY, PAMELA 114.00 Wf 86617 11/21/01 BARTZ, PAUL 2,009.54 Wf 86618 11/21/01 HALEY, BRANDON 1,493.77 Wf 86619 11/21/01 KONG, TOMMY 1,665.40 wf 86620 11/21/01 STEINER, JOSEPH 180.00 wf 86621 11/21/01 WELCHLIN, CABOT 2,364.65 wf 86622 11/21/01 EVERSON, PAUL 1,861.79 14 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 15 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 86623 11/21/01 MEEHAN, JAMES 2,542.03 Wf 86624 11/21/01 SHORTREED, MICHAEL 2 Wf 86625 11/21/01 MEYER, BRIAN 40.00 Wf 86626 11/21/01 SCHWAB, TAHIRAH 443.47 Wf 86627 11/21/01 NIVEN, AMY 623.17 Wf 86628 11/21/01 WEGWERTH, JUDITH 1 Wf 86629 11/21/01 BRINK, TROY 491.52 Wf 86630 11/21/01 FREBERG, RONALD 1 Wf 86631 11/21/01 JONES, DONALD 1 Wf 86632 11/21/01 ELIAS, JAMES 25067.94 Wf 86633 11/21/01 LINDBLOM, RANDAL 1 Wf 86634 11/21/01 EDSON, DAVID 1 Wf 86635 11/21/01 HELEY, ROLAND 1,639.14 Wf 86636 11 /21 /01 HINNENKAMP, GARY 1 Wf 86637 11/21/01 LINDORFF, DENNIS 1 Wf 86638 11/21/01 NAUGHTON, JOHN 1,270.34 Wf 86639 11/21/01 NOVAK, MICHAEL 1 Wf 86640 11/21/01 BERGREN, KRRSTEN 82.50 Wf 86641 11/21/01 S OUTTER, CHRISTINE 3 0.3 8 Wf 86642 11/21/01 WORDEN, KRISTEN 83.38 Wf 86643 11/21/01 BUNCE, LARRY 1 Wf 86644 11/21/01 WENGER, ROBERT 2309.54 Wf 86645 11/21/01 BELLO, THERESA 66.00 Wf 86646 11/21/01 BJORK, BRANDON 249.38 Wf 86647 11/21/01 BJORK, THEODORE 85.00 Wf 86648 11/21/01 CHRISTIANSON, SARA 155.50 Wf 86649 11/21/01 CYLKOWSKI, NICOLE 33.00 Wf 86650 11/21/01 DUITSMAN, ANDREW 59.00 Wf .86651 11/21/01 DUITSMAN, ROBERT 111.00 Wf 86652 11/21/01 FINN, GREGORY 1 5 561.74 Wf -86653 11/21/01 FRANK, LAURA 261.38 wf 86654 11/21/01 GEORGE, WILLIAM 182.00 wf 86655 11/21/01 HAWKINS, BRITTANY 110.00 Wf 86656 11/21/01 HAWKINS, COURTNEY 88.00 Wf 86657 11 /21 /01 JACKSON, MATTHEW 61.50 Wf -86658 11/21/01 OHLHAUSER, MEGHAN 423.00 Wf 86659 11/21/01 ORME, CARRIE 77.25 wf 86660 11/21/01 SHOBERG, KARI 161.25 Wf 86661 11/21/01 UNGAR, KRISTOPHER 66.00 Wf 86662 11/21/01 GERMAIN, DAVID 1,668.45 Wf 86663 11/21/01 HAAG, MARK 15714.67 Wf 86664 11/21/01 NADEAU, EDWARD 2,235.14 Wf 86665 11/21/01 GLASS, JEAN 1,036.76 Wf -86666 11/21/01 HOIUM, SHEILA 896.86 Wf 86667 11/21/01 MOY, PAMELA 442.52 Wf 86668 11/21/01 PARTLOW, JOSHUA 172.18 15 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 16 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 86669 11/21/01 POWERS, NICOLE 89.40 Wf 86670 11/21/01 RIDLEHOOVER, KATE 145.28 Wf 86671 11/21/01 SCHMIDT, RUSSELL 1,383.14 Wf 86672 11/21/01 SHOBERG, CARY 667.74 wf 86673 11/21/01 TRAEGER, KAREN 181.90 Wf 86674 11/21/01 UNGER, MARGARET 769.04 Wf 86675 11/21/01 VELASQUEZ, ANGELA 254.12 Wf 86676 11/21/01 AHL, KAREN 199.88 Wf 86677 11/21/01 BACHMAN, NICOLE 23.98 Wf 86678 11/21/01 BERINGER, JASON 355.19 Wf 86679 11/21/01 BRENEMAN, NEIL 69.58 Wf 86680 11/21/01 CHAPMAN, JENNY 427.62 Wf 86681 11/21/01 COSTA, JOSEPH 205.80 Wf 86682 11/21/01 DEGRAW, KRYSTAL 152.31 Wf 86683 11/21/01 DEMPSEY, BETH 144.35 Wf 86684 11/21/01 DIERICH, ANDREA 66.63 Wf 86685 11/21/01 DUNK, RYAN 247.00 Wf 86686 11/21/01 ERICKSON, CAROL 43.50 Wf 86687 11/21/01 FIERRO WESTBERG, MELINDA 39.00 Wf 86688 11/21/01 FONTAINE, ANTHONY 45.00 Wf 86689 11/21/01 FONTAINE, KIM 254.10 Wf 86690 11/21/01 GREENWALT, SARAH 475.64 Wf 86691 11/21/01 GRUENHAGEN, LINDA 267.15 Wf 86692 11/21/01 HAGGERTY, KATHRYN 46.10 Wf 86693 11/21/01 HAWKE, ASHLEY 300.06 Wf 86694 11/21/01 HEINN, REBECCA 559.00 Wf 86695 11/21/01 HEXUM, AMANDA 96.00 Wf 86696 11 /21 /01 HOLMGREN, LEAH 110.55 Wf 86697 11/21/01 HOULE, DENISE 160.40 Wf 86698 11/21/01 IRISH, KARL 268.35 Wf 86699 11/21/01 JOHNSON, ROBERT 314.88 Wf 86700 11/21/01 JOHNSON, SUSAN 81.00 Wf 86701 11/21/01 JOYER, MARTI 57.38 Wf 86702 11/21/01 KASPERSON, LISA 193.38 Wf 86703 11/21/01 KOEHNEN, MARY 481.65 Wf 86704 11/21/01 KRONHOLM, KATHRYN 150.63 Wf 86705 11/21/01 MCMAHON, MELISSA 58.00 Wf 86706 11 /21 /01 MONSEN, LISA 126.75 Wf 86707 11/21/01 MOSSONG, ANDREA 456.56 wf 86708 11/21/01 O'R.EAGAN, CHRISTINE 45.31 Wf 86709 11/21/01 PEHOSKI, CAITLIN 60.25 wf 86710 11/21/01 PEHOSKI, JOEL 117.00 Wf 86711 11/21/01 SCHAEFER, ROB 47.95 Wf 86712 11/21/01 SENGLAUB, MARGARET 204.13 Wf 86713 11/21/01 SMITLEY, SHARON 185.40 Wf 86714 11/21/01 SWANER, JESSICA 263.29 16 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 86715 11/21/01 TUPY, MARCUS 166.00 86716 11/21/01 WARNER, CAROLYN 127.60 86717 11/21/01 WEDES, CARYL 140.70 86718 11/21/01 WOODMAN, ALICE 188.13 86719 11/21/01 BOSLEY, CAROL 205.44 86720 11/21/01 ERVIN, EMILY 60.00 86721 l l /21 /01 ESALA, HOPE 30.00 86722 11/21/01 FARLEY, JAMIE 51.00 86723 11/21/01 GROPPOLI, LINDA 260.75 86724 11/21/01 HAGLUND, BRIAN 3 04.5 0 86725 11/21/01 HANSEN, ANNA 97.20 86726 11/21/01 HOPKINS, ERIC 255.00 86727 11/21/01 HUPPERT, ERICA 274.80 86728 11/21/01 KONECZNY, JENNA 12.00 86729 11/21/01 KURKOSKI, STEPHANIE 12.00 86730 11 /21 /01 LARKIN, JENNIFER 73.26 86731 11/21/01 SCHROEDER, KATHLEEN 330.00 86732 11/21/01 SHERRILL, CAITLIN 323.25 86733 11/21/01 BEHAN, JAMES 1,368.74 86734 11/21/01 DIXON, NICOLE 38.10 86735 11/21/01 DOUGLASS, TOM 272.25 86736 11 /21 /01 HEGG, MICHELLE 114.30 86737 11/21/01 JAHN, DAVID 1,416.72 86738 11/21/01 KOSKI, JOHN 1,249.94 86739 11/21/01 KYRK, ASHLEY 166.50 86740 11/21/01 LESLIE, DUSTIN 202.08 86741 11/21/01 LONETTI, JAMES 796.43 86742 11/21/01 MORIN, TROY 132.00 86743 11/21/01 PATTERSON, ALBERT 930.11 86744 11/21/01 PETERSON, LYND SAY 39.90 86745 11/21/01 PRINS, KELLY 508.30 86746 11/21/01 RISTOW, JONATHAN 93.10 86747 11/21/01 SARPONG, SEAN 155.65 86748 11/21/01 SCHMIDT, WILLIAM 241.30 86749 11/21/01 SEVERSON, HOLLY 179.55 86750 11/21/01 AICHELE, CRAIG 1,441.54 86751 11/21/01 MULVANEY, DENNIS 1,779.94 86752 11/21/01 PRIEM, STEVEN 1,675.14 370,566.30 17 AGENDA NO. AGENDA REPORT TO: City Manager FROM: Finance Director � RE: Transfer to General Fund DATE: November 27, 2001 PROPOSAL Cotin i! Date Endorsed M od ifie d Rejected It is proposed that the Council approve a transfer of $100,000 from the Fire Safety Projects Fund to the General Fund and authorize the appropriate 2001 budget changes. BACKGROUND When the 2002 Budget was prepared for the General Fund, it was planned that $100,000 of surplus money in the Fire Safety Projects Fund would be transferred to the General Fund in 2001 (see attached page 3 -98 of the 2002 Budget). The surplus in the Fire Safety Projects Fund is due to higher than anticipated investment earnings. If this transfer is not made, the 2002 Budget for the General Fund would need to be reduced by $100,000. RECOMMENDATION It is recommended that the Council approve a transfer of $100,000 from the Fire Safety Projects Fund to the General Fund and authorize the appropriate 2001 budget changes. P\agnVransfertogenfund .doc CITY OF MAPLEWOOD, MINNESOTA GENERAL FUND (101) STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE Revenues: Taxes - current Taxes - other Special assessments Licenses and permits Fines and forfeits Intergovernmental Charges for services Miscellaneous Total revenues 2001 % CHANGE 2000 ORIGINAL 2001 2002 OVER 2001 ACTUAL BUDGET RE -EST. BUDGET BUDGET $5,865 $6 $6 $8 160,343 140 157,960 157 57 45,150 43 35 961 1 991 997,460 182,599 189 182 187,500 3 2 3,001,100 1 2 2 2 3 485 338,300 391,910 368,180 13 13,613 13 14,613,940 28.8% 12.2% -22.3% -0.7% -0.8% -51.3% 25.5% 8.8% 7.3% Expenditures: Community Development Finance Fire General Government Human Resource Parks and Recreation Police Public Works Total expenditures Excess (deficit) of revenues over expenditures Other financing sources (uses): Operating transfers in (out): Recreation Programs Fund Charitable Gambling Fund Community Center Fund Total other financing sources (uses) Net increase (decrease) in fund balance Fund balance - January 1 Residual equity transfers in (out): Fire Safetv Proiects Fund Data Processing Fund Capital Projects Fund Public Improvement Projects Fund Fund balance - December 31 Fund balance /revenues Fund balance /expenditures 960,694 1 971,670 1 584 588 590,110 591,260 996 1 1 1 1,800,282 2,477,400 2 2 217,472 259,700 265,330 272,330 1,283,695 1 1 1 5 5 5 5 2,129 2 2 2 13,275,680 14,177,610 13 15,219,030 (7 (564,200) 89 (605,090) (221 (179,740) (179 (151,430) 2 7 7 0 (22,452) (8 (8,460) (25,410) (241,768) (181 (181,200) (176 (249,074) (745,400) (91 (781 6 5 6 6,037 0 0 0 _ 0 0 0 1 0 0 0 (677) 0 (25,373) (30,000) (34,105) 0 $6,063,135 $4,995 $6 $5,255 45.7% 36.7% 43.7% 36.0% 45.7% 35.2% 44.0% 34.5% 6.2% 0.4% 21.6% -8.9% 4.9% 10.2% 10.0% 13.0% 7.3% 7.2% -15.8% 100.0% 200.4% -2.4% 4.9% 4.6% N/A N/A N/A - 100.0% 5.2% 3 -98 AGENDA NO. 95 ............... AGENDA REPORT TO: city Manager FROM: Finance Director � AMBULANCE RATES FOR 2002 RE: AMB . DATE: November 29 2001 Action by Co until I D ate . ..�- -=1" .�w�r..l�l�► E ndorsed _.,...�.*- �.«..► Mo dified INTRODUCTION anus 1 2002 to provide the that ambulance ra tes be increased effective J rY It is proposed 02 Bud et and to make our rates comparable to those charge anticipated ated revenue in the 20 p by other providers. BACKGROUND n increased annually have been over the past several years. The property Ambulance rates • c services has changed tax subsidy for paramedic as follows: 2001 2 002 2000 Actual Original g Bud et Proposed Budge t $991,843 $ 1 027, 000 $1, 321, 800 Ambulance charge revenues 879,981 110701 O90 1,047,760 . Ambulance service expenses $ 111,862 ($43,090 ) $274,040 Excess (deficit) of revenues over expenses ' above excludes indirect costs of paramedic services listed should be noted that p Its t the cost ts. such as administration and billing cos b other prove. During • n based upon the average charged Y providers. Past rate increases have been con of rates charged by other preparation of the 2002 Budget, a survey was co providers in the area. AMBULANCE RATES FOR 2002 Page 2 November 29, 2001 Survey information is listed in the following table: The survey also indicated that many of the other providers have additional charges over and above the charges listed above for supplies and special services. The primary advantage of having these additional charges is that they increase the amount that is eligible for Medicare reimbursement. (Approximately 46% of our ambulance bills are for people covered by Medicare.) However, these additional charges make the billing process more complicated and expensive. One factor affecting ambulance rates that the Council has considered important in the past is the extent to which non - residents use paramedic services. In 1999, 27% of the ambulance bills were for non - residents. In 2000, 30% of the bills were for non - residents. 2001 RATES PROVIDER NON- BASIC ALS TRANSPORT MILEAGE ALF Ambulance (A) $502.33 $750.67 $ $10.50 Cottage Grove EMS 666.30 951.79 200.00 10.99 Hennepin County Medical Center 561.00 811.00 289.00 12.00 HealthEast -St. John's 440.93 1 N/A 9.66 HealthEast -St. Joseph's 668.00 964.50 348.70 13.20 Lakeview Hospital 775.00 1 N/A 10.00 St. Paul, City of 748.00 748.00 N/A N/A White Bear Lake 253.33 389.00 85.00 7.50 Woodbury 455.00 789.00 152.00 9.43 Average $563.32 $ $211.78 $ Maplewood: Resident $415.00 $710.00 $210.00 $ Non - Resident 440.00 760.00 210.00 9.65 Average Maplewood Charge $427.50 $735.00 $ $9.65 (A) Serves Apple Valley, Lakeville, and Farmington The survey also indicated that many of the other providers have additional charges over and above the charges listed above for supplies and special services. The primary advantage of having these additional charges is that they increase the amount that is eligible for Medicare reimbursement. (Approximately 46% of our ambulance bills are for people covered by Medicare.) However, these additional charges make the billing process more complicated and expensive. One factor affecting ambulance rates that the Council has considered important in the past is the extent to which non - residents use paramedic services. In 1999, 27% of the ambulance bills were for non - residents. In 2000, 30% of the bills were for non - residents. AMBULANCE RATES FOR 2002 Page 3 November 28, 2001 According to the survey information, Maplewood ambulance rates, excluding mileage charges, in 2001 were less than those charged by other agencies. To decrease the property tax subsidy for paramedic services and to make our rates comparable to those charged by other providers, our ambulance rates should be increased to the average amount charged by other providers. The proposed rate changes are as follows: AMBULANCE RATE INCREASES Increase 2001 2002 Amount Percent Non - transport $210.00 $210.00 $ 0 N/A Basic life support: Resident 415.00 560.00 145.00 34.9% Non - resident 440.00 585.00 145.00 33.0 Advanced life support: Resident 710.00 850.00 140.00 19.7 Non - resident 760.00 900.00 140.00 18.4 Charge per mile 9.65 10.40 0.75 7.8 The rates proposed for 2002 would still be less than other providers. This is because the 2002 rates are based on the average rates charged in 2001 by other providers and it is anticipated that the other providers will increase their rates for 2002. Thus, Maplewood rates would be "one year behind" the rates charged by other providers. Also, Maplewood does not charge for special services and supplies like other providers. RECOMMENDATION Adoption of the attached resolution is recommended to provide the anticipated revenue in the 2002 Budget. S: \FINANCE \Word \Misc \AMBUL02.DOC RESOLUTION ADOPTING 2002 AMBULANCE RATES WHEREAS, the City of Maplewood is authorized to impose reasonable charges for emergency and paramedic ambulance services by Minnesota Statutes 471.476 and by special laws (Chapter 426, Laws of 1975, and Chapter 743, Laws of 1978); and WHEREAS, the paramedic ambulance services are partly financed by property taxes; and WHEREAS, it is fair and reasonable to charge non - residents a higher rate than residents for services rendered; and WHEREAS, it is fair and reasonable to charge for services rendered based upon the distance a person is transported and by type of services provided; i.e., basic or advanced life support services as defined by Medicare. NOW, THEREFORE, BE IT RESOLVED, that the following charges shall be effective January 1, 2002: Base rates: Non - transport (treatment administered) Basic life support ambulance services Advanced life support ambulance services Rate per mile transported Residents Non - Residents $210.00 $210.00 $560.00 $585.00 $850.00 $900.00 $ 10.40 $ 10.40 BE IT FURTHER RESOLVED, that there shall be no charge when the patient has not been administered treatment and is not transported, when the patient is transported to the detoxification center, or when the patient is transported in a squad car. BE IT FURTHER RESOLVED, that if more than one person is transported, the ambulance charges will be pro -rated between the people transported. S: \FINANCE \Word \Mist \AMBUL02.DOC AGENDA NO. (�- 4 AGENDA REPORT TO: City Manager FROM: RE: DATE: Finance Director r Rejected.. ORDINANCE TO SET RECYCLING RATES FOR 2002 (SECOND READING) November 28, 2001 On November 26 the City Council approved first reading of the attached ordinance to increase the recycling charges by $0.15 per quarter effective January 1, 2002. Attached is a copy of the agenda report from that meeting. It is recommended that second reading of the attached ordinance be approved to increase the recycling charges effective January 1, 2002. P \perm \RECYC2ND.doc Attachments ORDINANCE AMENDING THE MAPLEWOOD CODE RELATING TO RECYCLING SERVICE CHARGES THE COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Chapter 16 -58. Rates and charges is hereby amended to r • g y read as follows. The following rates and charges are hereby established for public education on solid waste reduction and to finance recycling costs: Y 9 (1) St. Paul Billing District: (a) The residential rate shall be $4.65 per unit per quarter. (b) There shall be a 5% late payment charge added to all bills, excluding the balance forward, which are not paid within thirty (30) days of the billing`date. (2) North St. Paul Billing District: (a) The residential rate shall be $1.55 per unit per month. (b) There shall be a 5 % late payment charge added to all bills, excluding the balance forward, which are not paid within twenty (20) days of the billing date. Section 2. This ordinance shall take effect and be in force beginning January 1, 2002. AGENDA NO. AGENDA REPORT Action b Council TO: City Manager date Endorsed FROM: Finance Director Modified Rejected RE:. ORDINANCE TO INCREASE RECYCLING RATES (1ST READING) ---''� DATE: November 16, 2001 INTRODUCTION It is proposed that the recycling service charge rates be increased g . by $0.15 per quarter effective January 1, 2002 to provide the revenues anticipated in p the 2002 Budget. BACKGROUND Recycling charge revenues needed for the 2002 Budget are $255,670 which is 3.5% higher than the 2001 Budget. The following shows the Recycling Program Fund sources and uses of funds for the 2002 Budget compared to the 2001 Budget: Approximately $262,000 of the expenditures for 2002 will be for payments to the contractor that picks up items to be recycled. Most of the increase in recycling charges is needed to increase the ending fund balance by $6,980 to keep it at 10% of the budgeted expenditures. RECOMMENDATION It is recommended that the attached ordinance, which will increas service . se the recycling servi charge by $0.15 per quarter effective January 2002 be approved ' ry pp oved for first reading. SAFINANCE\WPUSCIRECYCL02.DOC Attachment 2001 2002 % CHANGE ORIGINAL PROPOSED INCREASE OVER 2001 BUDGET BUDGET (DECREASE) BUDGET Sources of funds: Recycling charges $246,960 $255,670 $8,710 0 3.5 /o County grant 72 71,880 610 _0 Investment interest 1,120 780 (340) -30.4° Total 320 328 7 2.4 /o Use of funds: Expenditures 311,810 312,590 780 0.3% Fund balance 8 15 6 980 79.7% /o Total 320 328 7 760 2.4% Approximately $262,000 of the expenditures for 2002 will be for payments to the contractor that picks up items to be recycled. Most of the increase in recycling charges is needed to increase the ending fund balance by $6,980 to keep it at 10% of the budgeted expenditures. RECOMMENDATION It is recommended that the attached ordinance, which will increas service . se the recycling servi charge by $0.15 per quarter effective January 2002 be approved ' ry pp oved for first reading. SAFINANCE\WPUSCIRECYCL02.DOC Attachment AGENDA NO. 9c Action by Council AGENDA REPORT Date Endorsed Modified Manager �+� TO: City � FROM: Finance Director RE: ORDINANCE TO SET SEWER RATES FOR 2002 (SECOND READING) DATE: November 28, 2001 On November 26 the City Council approved first reading f the attached g ordnance to increase the sanitary sewer charges by 0.6% effective January 1, 2002. Attached is a copy of the agenda report from that meeting g It is recommended that second reading of the attached ordinance be approved to increase the sanitary sewer charges effective January 1, 2002. P \perm \SW RCH RG.2N D.doc Attachments AGENDA REPORT TO: City Manager FROM: Finance Director RE: ORDINANCE TO INCREASE SEWER RATES (1ST READING) DATE: November 16, 2001 INTRODUCTION It is proposed that sewer rates ° e be increased by 0.6 /o effective provide the revenues anticipated January 1, 2002 to a nticipated in the 2002 Budget. BACKGROUND Sewer charge revenues needed for the 2002 Budget are $ ° higher than the 2001 ro'ect' which is 0.6 /o projection. Most of the revenues from the s the Metropolitan Council sews ewer rates finance ge treatment charges to Maplewood expenses p od that will be 66.8% Of the operating p nses (excluding depreciation for the ) Sanitary Sewer Fund in 2002. The sewage treatment charges ' $ 989 9 g for 2002 are antics aced to be 60 which is $2,860 and 0.1 % mor re than the 2001 budget. Other o er ' expenses (excluding depreciation w ' p attng ), hich account for 2% 33. anticipated to be $990 of the total, are �n 2002. This is an increase o ° f $62,430 and 6.7 /o above the 2001 original budget. Most of the increase ' • $43,540. is for maintenance which is up When sewer rates are calculated, capital ted working capi(current as sets minus current liabilities is analyzed. The target w orking orking capital amount is one-third plus an � herd of the operating expenses p amount sufficient to finance ca ital six years. One -fifth of an p outlay over the next any balance is used forreducin one -fifth of an defici g the sewer rates and y t is used to increase sewer rates. PROPOSED RATE INCREASES In order to generate the needed sewer billing revenues • g es for 2002, the following rate changes are needed: St. Paul Billing District: Present Proposed Rate per 100 cubic feet $1.62 $1.63 Minimum Charge (per quarter) 9.11 9.16 North St. Paul, Roseville, Little Canada and Woodbury Billing .Districts: Rate per 1,000 gals. 2.17 2.18 Minimum Charge (per quarter) 9.11 9.16 It should be noted that the sewer rates for 2002 are less than 1999 when they were $1.87 per 100 cubic feet in the St. Paul Billing District . , g nct and $2.50 per 1,000 gallons in the other billing districts. RECOMMENDATION It is recommended that the attached ordinance - which • provides for a revision of sewer rates, be approved for first reading. PAR NANCE\WP\AGN\S EW02A. DOC Attachment ORDINANCE 818 AMENDING THE MAPLEWOOD CODE RELATING TO SEWER SERVICE CHARGES THE COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREBY ORDAIN A S FOLLOWS: Section 1. Chapter 28 -21 is hereby amended d to read as follows: The following rates and charges are hereby ' g y established for all sanitary sewer services fu ' by and in the City: rnlshed (1) St. Paul Billing District: (a) The residential and non - residential rates shall be $1.62 per 100 cubic feet. (b) There shall be a minimum of $9.11 quarterly per sewer service connection. (2) North St. Paul, Roseville, Little Canada and Woodbury Billing Districts: (a) The residential and non - residential rates shall be $2.17 per 1,000 gallons. (b) There shall be a minimum of $9.11 quarterly per sewer service connection Section 2. This ordinance shall take effect a • ' and be in force be Janua 1 2001. rY 2• Ordinance to Increase Recycling Rates (First Reading) Approved the first reading of the following ordinance to increase Recyclin g Rates. ORDINANCE 819 AMENDING THE MAPLEWOOD CODE RELATING TO RECYCLING SERVICE CHARGES THE COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREBY ORDAIN A FOLLOWS: S Section 1. Chapter 16 -58. Rates and char ' charges is hereby amended to read as follows: The following rates and charges are hereby ' g y established for public education on solid waste reduction and to finance recyclin g costs: (1)St. Paul Billing District: (a) The residential rate shall be $4.50 per unit per quarter. 11/26/01 K (b) There shall be a S% late payment charge added to all bills, excluding the balance forward, which are not paid within thirty (30) days of the billing date. (2)North St. Paul Billing District: (a) The residential rate shall be $1.50 per unit per month. (b) There shall be a 5% late payment charge added to all bills, excluding the balance forward, which are not paid within twenty (20) days of the billing date. Section 2. This ordinance shall take effect and be in force beginning January 1, 2001. 3. Conditional Use Permit Review- Menard's (2280 Maplewood Drive) Approved to review the conditional use permit for Mendard's at 2280 Highway 61 North again In one year. 4. 2001 DARE Bike -A -Thon Approved to accept a $3,500 check from the North St. Paul - Maplewood - Oakdale Rotary for the 2001 D.A.R.E. Bike- A -Thon. 5. Transfer to Close Fund for Gervais Avenue Accepted the recommendation from staff to close this project, (96 -02), and approved a transfer of the surplus balance to the Street Construction State Aid Fund and authorize the appropriate budget changes. 8. Transfer to Close Fund for Tax Increment Economic Development District 1 -4 Approved the closing of the fund for District 1 -4, and that a transfer from the General Fund eliminate the deficit of $657.49 in the fund and that the appropriate budget changes be authorized. 9. Revision of Investment Policies Approved the adoption of Investment policies dated 12- 13 -99. 10. East County Line Fire Department Fund Raiser - -Fee Waiver Waived the strong beer permit fee for the Benefit Dance and Silent Auction for David Selbitschka. 11/26/01 4 H. PUBLIC HEARINGS 1. 7:00 Lutheran Social Services (LSS) Tax - Exempt Financing Request a. City Manager Fursman introduced the staff report. b. Assistant City Manager Coleman presented the specifics of the report. C. Mayor Cardinal opened the public hearing. d. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to approve the following resolution approving host approval for up to $3.7 million in tax-exempt revenue financing for Lutheran Social Services at 785 Larpenteur Avenue. RESOLUTION NO, 01-11-114 APPROVING AND AUTHORIZING THE ISSUANCE OF REVENUE NOTES BY THE CITY OF BRAINERD, MINNESOTA UNDER MINNESOTA STATUTES, SECTIONS 469.152 THROUGH 469.165, AS AMENDED, TO FINANCE PROPERTY FOR THE BENEFIT OF LUTHERAN SOCIAL SERVICE OF MINNESOTA WHEREAS, under the Minnesota Municipal Industrial Development Act, Minnesota Statutes, Sections 469.152- 469.165, as amended (the "Act "), each municipality and redevelopment agency of the State of Minnesota (as defined in the Act), including the City of Brainerd, Minnesota (the "City of Brainerd "), is authorized to issue revenue obligations to finance capital equipment and improvements to land and buildings for the benefit of a revenue producing enterprise to be owned by a contracting party (as defined in the Act); and WHEREAS, under Section 469.155, subdivision 9, of the Act, the City of Brainerd is authorized to enter into and perform contracts and agreements with other municipalities as the governing bodies of the city and as the other municipalities may deem proper and feasible for or concerning the financing of a project under the Act, including an agreement whereby one municipality issues its revenue obligations in behalf of one or more other municipalities; and WHEREAS, the City of Brainerd, has proposed to issue one or more revenue notes (the "Notes ") and loan the proceeds derived from the sale of the Notes to Lutheran Social Service of Minnesota, a nonprofit organization (the "Borrower "), to finance the acquisition of motor vehicles and the acquisition and construction of improvements to existing buildings (the "Project"), to be located at the existing facilities of the Borrower in numerous municipalities in the State of Minnesota; and WHEREAS, a portion of the Project will be located in the City of Maplewood (the "City ") and at the existing facilities of the Borrower throughout the State of Minnesota; 11/26/01 NOW, THEREFORE, BE IT RESOLVED THAT: 1. The portion of the Project to be located in the City (as described in the Notice of Public Hearing published prior to the date of consideration of this resolution) is hereby approved by the City and the issuance of the Notes by the City of Brainerd for such purpose (in the amount described in the Notice of Public Hearing) and in an aggregate principal not to exceed $3,700,000 is hereby approved. 2. Obligations will be issued by the City of Brainerd to finance the Project and the Notes to be issued by the City of Brainerd to finance the Project shall not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of any other city; and the Notes, when, as, and if issued, shall recite in substance that the Notes, including the interest thereon, are a able solely from pY Y the revenues received from the Project and the property pledged to the payment thereof; and the Notes shall not constitute an obligation of any other city and shall not be secured by any taxing power of any other city. 3. The Borrower shall pay any and all costs incurred by the cities where the Borrower facilities are located in connection with the portion of the Proj ect located in those cities, whether or not the Project is approved, the Notes are issued, or the Project is carried to completion. Councilmember Allenspach seconded Ayes -All I. AWARD OF BIDS None J. UNFINISHED BUSINESS 1. Rose/Rice Automobile Sales Conditional Use Permit (1908 Rice Street) a. City Manager Fursman introduced the staff report. b. Assistant City Manager Coleman presented the specifics of the report. b. The following people were heard: Brad Beatty, Owner, 1900 Victoria Road, Mendota Heights Councilmember Allenspach moved to -approve the following resolution approvinga conditional use permit for used car sales at 1908 Rice Street: RESOLUTION 01 -11 -115 CONDITIONAL USE PERMIT WHEREAS, Brad Beatty, of Rose -Rice Auto Sales, applied for a conditional use permit to enlarge his paved parking lot, while maintaining a nonconforming front setback, and to sell used cars. 11/26/01 WHEREAS, this permit applies to 1908 Rice Street. The legal description is: LOTS 1 -4 AND LOTS 33 -39, BLOCK 4, EISENMENGER AND ZASPELS WHEREAS, the history of this conditional use permit is as follows: 1. On January 17, 2001, the planning commission recommended that the city council approve this pp permit. 2. The city council held a public hearing on February 12, 2001. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council g ave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. The council denied this permit until the applicant provided additional information for their consideration. 3. The city council reviewed this request again on November 26, 2001 after the submittal of additional materials from the applicant. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surroundin g area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including treets, police and g p fire protection, drainage structures, water and sewer systems, schools and p arks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 10. The reduced front parking lot setback would meet the spirit and intent of the code since it would be a continuation of the existing pavement setback. 11/26/01 7 Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city, except as stated below. The director of community development may approve minor changes. 2. The applicant shall revise the site plan for staff approval as follows: a. Cut away the part of the new easterly parking lot that encroaches into the required five - foot side -yard setback area along the east edge. The applicant shall backhll and sod this five -foot setback area. b. The excess pavement material shall be removed from the site and properly disposed of c. The edges of the new parking lot shall be curbed with upright continuous concrete curbing. The plan for this curbing shall be submitted to staff for approval by the city engineer who will evaluate the parking lot for drainage control. The curbing requirement may be waived if deemed necessary for drainage purposes by the city engineer. d. The required five -foot setback shall be measured to the back of the curb, if the engineer requires curbing, not to the parking lot edge. e. Stripe the parking spaces as required by code. Parking stall widths for the inventory parking may be less than nine feet wide since code only addresses customer or employee parking. f. The applicant shall complete these parking lot corrections by June 30, 2002. The city council shall review this permit at that time to check on the progress and compliance with these conditions. g. The applicant shall obtain a cross easement from the abutting property owner to drain their parking lot onto the neighbor's property. The applicant shall provide the city with a copy of the written easement documentation before the June 30, 2002 deadline for compliance with parking lot corrections. h. This permit allows the construction of the proposed 10- by 12 -foot shed. If the applicant's storage needs increase, this permit would also allow the construction of a larger storage building. The size of this larger building shall not exceed the size of a standard three -car garage. The exterior of the larger buildin g shall match the exterior material and color of the applicant's existing buildings. The small shed shall have a wood exterior and be stained to match the color of the existing buildings. Councilmember Koppen seconded Ayes -All K. NEW BUSINESS 1. Pawn Shop and Currency Exchange Business Ordinance (First Reading) a. City Manager Fursman introduced the staff report. b. Assistant City Manager Coleman presented the specifics of the report. Councilmember Collins moved to approve the first reading of the following ordinance limitin the number of pawnshops and currency exchange businesses to one each at any time: 11/26/01 ORDINANCE NO. 820 AN ORDINANCE AMENDING CHAPTER 22 OF CITY CODE PERTAINING TO PAWNBROKERS AND ADDING LANGUAGE TO REGULATE CURRENCY EXCHANGE BU S I NESSES The Maplewood City Council hereby ordains as follows: Section 1. Sec. 22 -16, is amended as follows (the additions have been underlined): (a) No person s exercise, carry on or engage in the trade or business of pawnbroker within the cit without fir having obtained a license, from the city, to do so in conformance with the provisions of this article. (b) Each license shall be issued to the applicant only and shall not be transferable (c) Each license shall be issued only for the premises described in the application and shall not be transferable to a different location. (d) No change in ownership, control or location of a license shall be permitted except by amendment to the license. Such license amendment must be approved by City Council. (e) No more than one (1) pawnbroker license shall be issued by the City at any time The city shall dive priority to qualified applicants for renewal of an existing license Section 2. Sec. 22.1 is added as follows (the additions have been underlined): (a) Definitio The term "currency exchange" is defined in Minnesota Statutes Section 53A.01 subdivision 1. Currency exchange means any person, except a bank trust company, savings bank savings and loan association credit union or industrial loan or thrift compppy, engaged in the business of cashing checks drafts money orders or travelers' checks for a fee. Currenc exchange does not include a person who _provides these services incidental to the person primary business if the charge for cashing a check or draft does not exceed_ one dollar $1.0_0 or one 1 ) percent of the value of the check or draft whichever is greater. (b) License required. No person shall exercise, carry on or engage in the trade of currency exchange in Maplewood without first having obtained a license from the city to do so in conformance with this Chapter and Minnesota Statutes Chapter 53A (c) Each license shall be issued to the applicant only and shall not be transferable (d) Each license shall be issued only for the premises described in the application and shall not be transferable to a different location. (e) No change in ownership, control or location of a license shall be permitted except by amendment to the license. Such license amendment must be approved by the City Council (f) No more than one (1) currency exchange license shall be issued by the City at any time The Cit shall dive priority to qualified applicants for renewal of an existing license. 11/26/01 (g) License fee. The amount of the annual license fee for a currency exchange license under this article shall be imposed, established, set and fixed by the City Council, by resolution, from time to time. (h) Applications for license. The applicant for a currency exchange license under this article shall apply to the city clerk for such license and a copy thereof shall be forwarded to the chief of police. The chief of police or an officer duly detailed by the chief for such p4Mose, shall investigate the applicant and report the results of such investigation to the City Council. The City Council must approve all currency exchange licenses. The City Council ma disapprove an application for the following reasons: 1. Violation of any provision of the state currency exchange law contained in Chanter 53A. 2. The location of the proposed business does not comply with applicable zoning, building or fire codes. All currency exchange businesses must obtain a Conditional Use Permit. 3. Any one (1) or more of the reasons, conditions, or standards for adverse action under Section 36- 436 of City Code. Council asked Assistant City Manger Coleman to consider distance restrictions from schools, churches and residential areas for consideration at the second reading. Mayor Cardinal seconded Ayes - Councilmembers Allenspach, Wasiluk, and Collins Nays- Mayor Cardinal, Councilmember Koppen 2. Selling of Long Guns a. City Manager Fursman introduced the staff report. b. Chief Winger presented the specifics of the report. Councilmember Allenspach moved to approve the selling of 14 long guns. L. I Uri Councilmember Koppen seconded VISITOR PRESENTATIONS Ayes - Councilmembers Allenspach, Wasiluk, and Koppen Nays - -Mayor Cardinal, Councilmember Collins 1. Jan Steiner -876 E. Shore Drive, Maplewood, an artist, donated pieces of her artwork to the city. 2. Bob Zick -1880 E. Shore Drive, Maplewood, read into the record a letter regarding the recent school district 622 election. 3. Joseph Plumbo, 176 E. Skillman Avenue, Maplewood, expressed his opposition to the proposal to install soccer fields at Sandy Lake. COUNCIL PRESENTATIONS 1. Parking Ordinance - Councilmember Koppen questioned the policing procedures of the parking ordinance. 11/26/01 10 2. Election Judges -Mayor Cardinal stated that he wanted to extend appreciation on behalf of the city to the election judges that served in the primary and general elections. 3. Hii acek Property- Assistant City Manger Coleman stated that there has been recent interest in this parcel. N. ADMINISTRATIVE PRESENTATIONS 1. Sandy Lake -Parks and Recreation Director Anderson updated the council on the current standing of proposed projects around Sandy Lake. O. ADJOURNMENT Councilmember Allenspach moved to adjourn the meeting at 8:20 p.m. Councilmember Wasiluk seconded Ayes -All 11/26/01 11 AGENDA NO. AGENDA REPORT TO: City Manager FROM: Finance Director k RE: DELINQUENT FALSE ALARM BILLS DATE: November 29, 2001 Action by Council Date Endorsed Modified Rejected.,,,,, � The alarm ordinance adopted by the Council on 8 -28 -95 includes a provision that unpaid false alarm charges shall be certified as special assessments. On 10 -30 -01 seven letters were sent advising individuals and companies that their unpaid invoice(s) for false alarm charges would be added to their property tax bill for next year if payment was not made by 11- 27 -00. Three of these invoices was paid and a fourth will be paid soon. The unpaid bills are as follows: $915.00 for Color Tile, 2950 White Bear Avenue $ 50.00 for Super America, 11 Century Avenue $ 50.00 for Big Apple Bagels, 1690 White Bear Avenue It is not practical to certify special assessments for Color Tile and Big Apple Bagels because they are tenants in rental property. It is recommended that the attached resolution be approved to certify the $50.00 for Super America false alarm charges for collection with property taxes payable in 2002 and that the charges for Color Tile and Big Apple Bagels be written off as uncollectible. Ragen\FALSEAL.doc RESOLUTION RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following delinquent false alarm charge for certification with the taxes of said property owner for the year 2001, collectible in 2002, and which includes interest at the rate of eight percent (8 %) on the total amount for one year: ACCOUNT STREET PROPERTY AMOUNT ADDRESS IDENTIFICATION Super America 11 Century Ave. 01 -28 -22-41 -0001 $54.00 TOTAL $54.00 AGENDA ITEM � AGENDA REPORT Action by Council TO: City Manager Date Endorsed FROM: Public Works Coordinator • • Mod Rejected J SUBJECT: Authorize Purchase of Sidewalk Snow Removal Equipment - ......mot DATE: December 4, 2001 INTRODUCTION /BACKGROUND During the 2000 /2001 - winter season a sidewalk snow removal operation was implemented. It, very early on, became evident we did not have the ro erequipment p p to be effective.. Two snow blowers and two brooms were damaged beyond repair and g Y p had to be replaced. New and suitable equipment has been requested for p urchase in the 2002 budget year. q RECOMMENDATION Because it has snowed enough to require sidewalk clearin g e are using and we the i replacement equipment, which has sustained damage, it s requested that early y purchase of the needed equipment be approved. Cost of the needed equipment is $26,162.79 and includes a skid -steer two brooms one snowblower, two plow blades and three bucket attachments. LAL meo AGENDA ITEM AGENDA REPORT Acti b L D. To: City Manager Richard Fur s f d Y sm g . From: Chief Donald Winger VJ A40di . .. Subject: Sale of Used Firearms Date: November 26, 2001 Introduction The Maplewood Police Department received ermission to dispose of surplus p p plus firearms. These firearms were taken out of service in the 1980's. Background The Maplewood Police Department sold 24. Smith and Wesson handguns to the City y of Eagan Police Department, for a total price of $2,400. Recommendation It is recommended that the sale of the used firearms be approved and that the Finance Department be directed to make the necessary budget adjustments. Action Required Submit to City Council for review and approval. - DSW:js Agenda Item # V / TO: City Manager Action by Council FROM: Recreation Program Manager SUBJECT: Budget Change — Summer Day Camp Program mate - - DATE: November 30, 2001 EnC orlsed Modified Rejecte - - INTRODUCTION The Maplewood Parks and Recreation Summer Da Cam program primarily ser Y p p gr p y es as summer childcare for approximately 30 families. Each week of the summer features a different camp with varying themes such as "Music ", "Nature ", "Wet and Wild" and "Sports Fun ". Throughout p gout the summer we offer twelve camps serving approximately 40 children each week. BACKGROUND The Parks and Recreation Department has offered the Summer Da y C amp program since 1997. For the first three years of the program we operated out of the Carver Community Gym. In th Y Ym e summer 2000 we moved the program to the MCC because it is more centrally ocated and provides Y more opportunities for campers. We also believed this move would enable us to serve more families and campers. SUMMARY The move to the MCC has generated significant growth in nu gn gr tuber of campers. This past summer we averaged nearly 40 campers per week. In addition, we expanded the ro am from p �' ten to twelve weeks. This growth in the program has resulted in expenditures and revenues that at have exceeded the budgeted amounts. In particular, the growth of the program has � p gr resulted In wages for part -time employees to exceed the budgeted amount by $6 This year the Summer Day Camp program generated $63,769 in revenue and $32,637 in expenditures. Budgeted revenue and expenditures totals for 2001 are $40,000 and $28,870 respectively. I am requesting the following budget change to cover increased wage expenditures g p s to have the budget more accurately reflect actual revenue and expenditures: Increase Revenue Account 206 - 000 - 293 -3641 from $40,000 to $63 Increase Expenditure Account 206 - 603 - 293 -4025 from $11 to $17 RECOMMENDATION Staff recommends City Council approval of the requested budget q g t changes. ps rl Agenda # by Council MEMORANDUM TO: City Manager it'sed Y er 9 FROM: Ken Roberts, Associate Planner led WAM SUBJECT: Final Plat PROJECT: The Gardens LOCATION: Summer Lane, east of McMenemy Street DATE: November 27, 2001 INTRODUCTION Mr. Gordie Howe, representing Masterpiece Homes, is requesting that the city council approve the final plat for The Gardens. This final plat would create twenty lots for town houses and is on Summer Lane (a private drive) east of McMenemy Street. (See the maps on pages two - eight.) BACKGROUND On June 11, 2001, the city council approved a conditional use permit for a planned unit development, the Gardens preliminary plat (subject to ten conditions) and the design plans for the Gardens. (See the preliminary plat on page five and the council minutes starting on page nine.) DISCUSSION Mr. Howe is progressing with this development, including the street and utility construction. He has finished all the conditions the council required for final plat approval. RECOMMENDATION Approve The Gardens final plat. This approval is subject to the county recording the plat and the homeowner's association documents, access agreement and the deed restrictions and covenants required by the city. p:sec17 /gardens.fin.doc Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Proposed Final Plat 4. Approved Preliminary Plat 5. Utility Plan 6. Grading Plan 7. Proposed Landscape Plan 8. 6 -11 -01 Council Minutes 9. 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Sae:.17. T.29. 9.22 - t ROtnowy County Cast Won Monument GRAPHIC SCALE nr tel►.ar SCAR~ I Iowk = 50 feet E. G. MUD s SONS, INC LAND SURVEYORS PROPOSED FINAL PLAT 4 Q N AffArkmnn+ A �I . FI 4 22LI 43 16 I 1.f1 I UP fx . co &! *"boa CY2 � Im , C I . . .......... I x I I LAJ 5 I.m v z .... U 24 2 = 4 S8 t1w of WJ% 01% W& Im^ more smor if t"o N" "off at th* South Hot of tow Nopumesi awartg 4 0"ttr of se--ler? 17. Townswr 29. Rorigs M Rame Cowo --t ie memener Street. Ot Of Vm E011i 1M00 91 10141 110fill Hdi of the Samill ftf of the wr of t"* Smile —:1 Owrier of Smtlop t7. Tow mtvip 296 •t of Um w--A 187 feet of the rwAh 110 fret of the C oM I% to of the south "I at the fterthwell alorter of the or of seetkoft 17. To"vRit" 29. mm zz; w4vwwi sww'?d Aomlerv. Nenvw COWA FROM CERTIFICATE OF SURVEY SY CARLEY—TOMERSEN. 114 a TH,r= C*ARDSNS PRELIMINARY PLAT CHY Of McWg►ood.. Ramsa Count M M=1320313• 77.0 ;0e groVoIrr RIPLEY AVE 22 PROPOSIM TOMHOWE LIMI'S TOTAL AREA - &33 ACRES AREA Or PRCIPMED MOM ACRES PRCFO= R/W AREA FOR MCW.W.M*f IT.- 0.23 A ROM AREA FOR St#JW-g LANE x 009 ACRES FOR mmtffpre" Homes 112715art Cm- Ift C SL Pbu#. a ftOOK (DWI 401-3244 40 FEET . ...... ..... .. . ......... . . ....... —' Gap ft T , • . 21 NO .6 :20 Soo 1 90 It %l 115 1Q — — — — — — — — — — — — Go EXISTING PONO UK - Ono CWRTMATION I parm tswww mor 7m Awl". ptm W Grp"" Wq "W^vw 4/2001 07,16:31 AM, PLOT BY BETH Job No. W490 PROPOSED PRELIMINARY PLAT I N Attachment 5 f ! • i {� S a _ s 04 .s � 1 1 • 52 w 4 . r . .. . . • r .. . - •' E i.r . • w . .r. • � C�f r r .rte r • Mw. eY�66 • s.w do i • �s. �usa�t E�,M I 22 • ° o '' i . BLOCK V . N� 2 ++ fw0posm role 664L W44S ! LL 1 b 6o�ck� s i � i r.v. M63 TataY ft"aaw ACV_frt __ • Cr , 4 mo 9 , -s sl '4\ �.. e�.s v -- _ •N89 *04 Hlrs J .� f sc woes .4 *++ 10 W 31 > 5 > < as < Ulf 18 ! 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Aestoro all dtsturtsd aroos with 4 to 6 t vjws of 2. 5"d alt distwtrsd ar+sm rafth 11n00'f amub" Wo. 500 at a rate Of 100 kwac re. S. Mdch with stray% at o rate of 2 TaWa cro and dlr c ar w wr ety 4. tbra enos bkw*At on dl Tooter Own 3:1. b flosn 8lar"t to be ptr�ed 5. Install Slit fancy cm soon as permits. Motrttal►t until he has fawn _ 6. Roaaration Wort to be C.onrpleted r"Rhin 'tZ hw's of cf,or" urn,Pl UmL RAO&OAIM d^PWEW MMIARADC H L demos to aYow For pWAwr r d O' TCRpr00 2. bKOrra1A and ftUW rarA Y�tNWOMM wwy rAh ad" mar ►ao^w. w}atl, "l IL Roc+ 4' or atrwdcftd csrach. t. t pf a cali oa�e,n v Rmta„!. w be trot06 r+uar.w aw mm as rwosr rw+ Pftxnff PROPOSED GRADING PLAN 4 N AL z �` SAL f zo � 4 ��� o efa. - I �I.. - MARKFOR T AOO . 10 I; 11 1 1 OUTLOT a t I •;a ..a EX I S/ I NG POND c+r�.r ( ( La 1 t r - N MARKFOR T ; a► I \' / W 1 _ — ern► i �._,!__.�,`L . r — __- - --- -- - - - - -- srA*I y 77. f-0 �SE35'02'03'w "A$*Qx •w�.+ sec�ow EK25. ttx scN11AW.. � :•- .. � ,. TC. •9Q..82 N I FLEY A VE INV - 494.3 .rw�orm saar■ewoe ....o sr�rae nas.rG wow a• rvr try L tr>� w �+'' �lMf.N N.t+MS M U1 rfllC! 2 awwt .u. noeru MrD 11! aaa�taaa wt aE mM.ai soe o wE sa�.a e 7wa ww Hart O � er: n Q r wm aye �p to r�o•e �ww w �y,*rs ne wuee•a.wa�o snw�� a w aw sLY rem ar ON s "+. &role ACO %a ravers LM Me r rLc p%A_ a rsu�v bw rr►Y am sr+wm IV m s rg" orwer v mw to as +"r +.yea b MdOG r i la'f9 w twmpt S 11t MdrG ilk l�Opf �I/lr ! iM�D 1I f171 /S"f NIrC1'. a► smaaW wr MWA Diet MP a llrlleLaMQi. fOl IIadQ' MI► W POW OWALA& 7O[ rMe.a: ow pwtt wri raxp 2 CNM@Wh w ML v s• "go" u N4 u" ri 7j,/ �, RO3toroumw I. Aestoro all dtsturtsd aroos with 4 to 6 t vjws of 2. 5"d alt distwtrsd ar+sm rafth 11n00'f amub" Wo. 500 at a rate Of 100 kwac re. S. Mdch with stray% at o rate of 2 TaWa cro and dlr c ar w wr ety 4. tbra enos bkw*At on dl Tooter Own 3:1. b flosn 8lar"t to be ptr�ed 5. Install Slit fancy cm soon as permits. Motrttal►t until he has fawn _ 6. Roaaration Wort to be C.onrpleted r"Rhin 'tZ hw's of cf,or" urn,Pl UmL RAO&OAIM d^PWEW MMIARADC H L demos to aYow For pWAwr r d O' TCRpr00 2. bKOrra1A and ftUW rarA Y�tNWOMM wwy rAh ad" mar ►ao^w. w}atl, "l IL Roc+ 4' or atrwdcftd csrach. t. t pf a cali oa�e,n v Rmta„!. w be trot06 r+uar.w aw mm as rwosr rw+ Pftxnff PROPOSED GRADING PLAN 4 N Attachment 7 - LANDSCAPE PLAN._ �.Ef�roocs, w !i F ?1••N I i LMf. �r sF � s� Dr- lumm" LAVE A N-s p 1 1 s. 7 O ? .. � } . „ F • s 6•L F's 4 i ti r • i L J •f `j�- f ' • 1F y i s G =c _ .►1. i h H 1 MAMRMEC€ HOMES it? Lod f1O.0 61. V^Ul- WL W- 466-3m OEilil�ll MORSE ASSOCIATES LANDSCA SHONEVWW. ML ass- +.s -..�s PROPOSED LANDSCAPE PLAN s 4 N MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 11, 2001 Council Chambers, Municipal Building Meeting No. 01 -12 1. 7:00 P.M. (7:20 P.M.) The Gardens (McMenemy Street) A. Conditional Use Permit (CUP) for planned unit development (PUD) B. Preliminary Plat C. Design Approval a. . Mayor Cardinal convened the meeting for a public hearing. b. City Manger Fursman introduced the staff report. C. Assistant City Manager Melinda Coleman presented the specifics of the report. d. Community Design Review Boardmember Olson presented specifics of the plan review. e. Planning Commissioner Rossbach presented specifics of the staff report. f. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person(s) was /were heard: Tom Rothbauer, 1876 McMenemy, Maplewood Tom Duellman, 1843 DeSoto Street, Maplewood Jay Swenson, 1780 McMenemy, Maplewood Joseph Kolasa, 1855 Desoto Street, Maplewood Keith Colvard, 386 Ripley Avenue, Maplewood Paulette Webb, 382 Ripley Avenue, Maplewood Steven Albert, 387 Ripley Avenue, Maplewood Chris McDonnell, 379 Ripley Avenue, Maplewood Rich Kiplin, 405 Ripley Avenue, Maplewood g. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to eliminate all language referring to a trail in the Conditional Use Permit Resolution for The Gardens. Councilmember Collins seconded. Ayes - All Councilmember Allenspach moved to adopt the following resolution approving a conditional use permit for The Gardens, a 22 unit townhouse development on the east side of McMenemy Street, south of Roselawn Avenue RESOLUTION 01 -06 -050 CONDI'T'IONAL USE PERMIT RESOLUTION THE GARDENS 9 WHEREAS, Mr. Gordie Howe, representing Masterpiece Homes, applied for a conditional use permit (CUP) for The Gardens residential planned unit development (PUD). WHEREAS, this permit applies to undeveloped property next to the apartment building at 1860 McMenemy Street, south of Roselawn Avenue in Section 17, Township 29, Range 22, Ramsey County, Minnesota. (PIN 17- 29- 22 -32- 0009.) WHEREAS, the history of this conditional use permit is as follows: 1. On May 21, 2001, the planning commission recommended that the city council approve this permit. 2. On June 11, 2001, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 10 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the plans date - stamped May 3, 2001 except where the city requires changes. Such changes shall include: a. Revising the grading and site plans to show: (1) Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's NURP Pond ordinance standards. (2) The developer minimizing the loss or removal of natural vegetation and large trees. These plans shall make every attempt possible to save the double oak clump between Lots 2 and 3, the 8 -inch oak tree south of Lot 6 and the basswood clump in front of building 22. (3) Summer Lane must be at least 28 feet wide to allow parking on its north side. The city council may approve major changes to the plans. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.* Have the city engineer approve final construction and engineering plans. These plans shall include: a. The grading, utility, drainage, erosion control, streets, driveway, tree preservation/replacement, and parking plans. The cul -de -sac bulb shall have the minimum radius necessary to ensure that emergency vehicles can turn around. b. The following changes for the storm sewer plans: (1) There shall be an equalizer pipe between the proposed north pond and the existing pond south of the site. This equalizer pipe shall be placed at or below 902.0, such that the elevations of both ponds would begin to equalize after either pond was to reach an elevation of 902.0 This equalizer pipe would likely run between Lots 15 and 16. The grades and elevations of the storm sewer shall be designed and installed to prevent any storm sewer flow to the existing pond south of the site until the north pond reaches an elevation of 902.0. (2) The developer shall enclose the new pond with afour -foot- high, black, vinyl- coated chain -link fence. (The fence shall not be six feet high as shown on the plans.) The contractor also shall install a gate in the fence as may be required by the city engineer. C. The following for the streets and driveways: (1) Curb and gutter along Summer Lane, if the city engineer decides that it is necessary. d. A revised storm water management plan for the proposal. e. Using, where at all feasible, the existing 6 -inch water service stub when connecting to the water main (rather than open cutting McMenemy Street). f. Providing at least one additional fire hydrant between McMenemy Street and the end of the cul -de -sac, so there are at least two hydrants along Summer Lane. 4. The design of the ponds shall meet Maplewood's NURP pond ordinance standards and shall be subject to the approval of the city engineer. The developer shall be responsible for getting any needed off -site pond and drainage easements, if applicable. 5. The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. C. Remove any debris, junk or fill from the site. d. Restore all disturbed areas within the pond with a native seed mix approved by the watershed district and by the city engineer. 6. The approved setbacks for the principal structures in The Gardens PUD shall be: a. Front -yard setback (from a private driveway): minimum - 20 feet, maximum - 25 feet b. Front -yard setback (public side street): minimum - 30 feet, maximum - 35 feet 12 C. Rear -yard setback: minimum - 30 feet, maximum - none d. Side -yard setback: minimum - 10 feet to a property line and 20 feet minimum between buildings, maximum - none 7. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing unit at the time of the building permit for each housing unit. 8. The city council shall review this permit in one year. Councilmember Koppen seconded Ayes — All Councilmember Koaven moved to approve the ,preliminary plat and design- approval for The Gardens. The city bases this approval on the findings required by code. (Refer to the resolution for the specific findings.) Approval is subject to the following conditions: The developer shall complete the following before the city council approves the final plat: 1. Sign an agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. C. Provide all required and necessary easements (including ten -foot drainage and utility easements along the front and rear lot lines of each lot and five -foot drainage and utility easements along the side lot lines of each lot). d. Have Xcel Energy install Group V rate street lights in at least two locations. One shall be at the intersection of McMenemy Street and the proposed private driveway (Summer Lane) and the other near the intersection of the trail and Sumner Lane. The exact style and location shall be subject to the city engineer's approval. e. Pay the city for the cost of traffic- control, street identification and no parking signs. f. Cap, seal and abandon any wells that may be on the site, subject to Minnesota rules and guidelines. 2.* Have the city engineer approve final construction and engineering plans. These plans shall include grading, utility, drainage, erosion control, tree, 13 trail, driveway and street plans. The plans shall meet the following conditions: a. The erosion control plans shall be consistent with the city code. b. The grading plan shall show: (1) The proposed building pad elevation and contour information for each building site. The lot lines on this plan shall follow the approved preliminary plat. (2) Contour information for all the land that the construction will disturb. (3) Building pads that reduce the grading on site where the developer can save large trees. (4) The street, driveway and trail grades as allowed by the city engineer. (5) All proposed slopes on the construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. on slopes steeper than 3: 1, the developer shall prepare and implement a stabilization and planting plan. These slopes shall be protected with wood fiber blanket, be seeded with a no- maintenance vegetation and be stabilized before the city approves the final plat. (6) All retaining walls on the plans. Any retaining walls taller than four feet require a building permit from the city. The developer shall install a protective rail or fence on top of any retaining wall that is taller than four feet. (7) Sedimentation basins or ponds as required by the watershed board or by the city engineer. (8) No grading beyond the plat boundary without temporary grading easements from the affected property owner(s). (9) A minimum of a 10- foot -wide, 10:1 bench below the normal water level (NWL) of any pond designed to be a wet pond. The depth of the pond below the NWL shall not exceed four feet. (10) Emergency overflow swales as required by the city engineer or by the watershed district. The overflow swales shall be 10 feet wide, one foot deep and protected with approved permanent soil - stabilization blankets. 14 (11) Restoration of the pond area being done with native seed mix or vegetation as approved by the city engineer and by the watershed district. This requirement is an addition to the required planting shown on the landscape plan. (12) Drainage areas and the developer's engineer shall provide the city engineer with the drainage calculations. The drainage design shall accommodate the run -off from the entire project site and shall not increase the run -off from site. (13) Creative design for the proposed storm water pond with curves, rather than straight sides, for a more aesthetic design and visual appeal. The pond, however, shall have the required storm water capacity. C.* The tree plan shall: (1) Be approved by the city engineer before site grading or final plat approval. (2) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. Specifically, the developer shall make every effort to save the double oak clump between Lots 2 and 3, the 8 -inch oak tree south of Lot 6 and the basswood clump in front of building 22. (3) Show the size, species and location of the replacement and screening trees. The deciduous trees shall be at least two and one half (2 %a) inches in diameter and shall be a mix of red and white oaks, ash, lindens, sugar maples or other native species. The coniferous trees shall be at least eight (8) feet tall and shall be a mix of Austrian pine and other species. (4) Show no tree removal beyond the approved grading and tree limits. (5) Include for city staff a detailed tree planting plan and material list. (6) Group the new trees together. These planting areas shall be: (a) near the ponding areas (b) on the slopes (c) along the south side of the site to help screen the development from the existing houses to the south (7) Show the planting of at least 71 trees after the site grading is done and increase the number of plantings by the ponding areas. 15 (8) Work with the neighbors to provide a privacy buffer using plantings and hedges, not fencing. d. The street, driveway, and utility plans shall show: (1) The private driveway (Summer Lane) shall be a 9 -ton design with a maximum street grade of eight percent and the maximum street grade within 75 feet of all intersections at two percent. (2) Water service to each lot and. unit. (3) Repair of McMenemy Street (street and boulevard) after the developer connects to the public utilities and builds the private driveway. (4) The developer enclosing the new pond with afour -foot- high, black, vinyl- coated chain -link fence. (The fence shall not be six feet high as shown on the plans.) The contractor also shall install a gate in the fence as maybe required by the city engineer. (5) Size and location of the sanitary sewer service for the existing apartment building. (6) The private driveways with continuous concrete curb and gutter except where the city engineer decides that it is not needed for drainage purposes. (7) The coordination of the water main locations, alignments and sizing with the standards and requirements of the Saint Paul Regional Water Services (SPRWS). Fire -flow requirements and hydrant locations shall be verified with the Maplewood Fire Department. (8) All utility excavations located within the proposed right -of- ways or within easements. The developer shall acquire easements for all utilities that would be outside the project area. (9) The plan and profiles of the proposed utilities. (10) Details of the ponds and the pond outlets. The outlets shall be protected to prevent erosion. e. The drainage plan shall ensure that there is no increase in the rate of storm -water run -off leaving the site above the current (predevelopment) levels. The developer's engineer shall: (1) Verify pond, inlet and pipe capacities. 16 (2) Have the city engineer verify the drainage design calculations. 3. Pay the costs related to the engineering department's review of the construction plans. 4. Change the plat as follows: a. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. b. Label the common areas as outlots. C. Add drainage and utility easements as required by, the city engineer. d. Label the private street as Summer Lane on all plans. 5. Secure and provide all required easements for the development. These shall include any off -site drainage and utility easements. 6. Sign a developer's agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b. * Place temporary orange safety fencing and signs at the grading limits. C. Provide for the repair of McMenemy Street (street curb and gutter and boulevard) after the developer connects to the public utilities and builds the private driveway. 7. Record the following with the final plat: a. All homeowners' association documents. b. An access agreement for the existing apartment building that ensures the tenants may use Summer Lane for ingress and egress. C. A covenant or deed restriction that prohibits any further subdivision or splitting of the lots or parcels in the plat that would create additional building sites unless approved by the city council. The applicant shall submit the language for these dedications and restrictions to the city for approval before recording. 8 *. Submit the homeowners' association bylaws and rules to the director of community development. These are to assure that there will be one responsible 17 party for the maintenance of the common areas, private utilities, driveways and structures. 9. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval 10. Obtain a permit from the Ramsey - Washington Metro Watershed District for grading. If the developer decides to final plat part of the preliminary plat, the director of community development may waive any conditions that do not apply to the final plat. *The developer must complete these conditions before the city issues a grading permit or approves the final plat. Approved the plans date - stamped May 3, 2001 (site plan, landscape plan, grading and drainage plans and building elevations) for The Gardens. The city bases this approval on the findings required by the code. The developer or contractor shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a. * Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, erosion control, tree, sidewalk and driveway and parking lot plans. The plans shall meet the following conditions: (1) The erosion control plan shall be consistent with city code. (2) The grading plan shall: (a) Include building, floor elevation and contour information. (b) Include contour information for the land that the construction will disturb. (c) Show sedimentation basins or ponds as may be required by the watershed board or by the city engineer. A revised design for the storm water pond that shows curves, rather than straight sides, for a more aesthetic design and visual appeal. The pond, however, shall have the required storm water capacity. (3) All the parking areas and Summer Lane shall have continuous concrete curb and gutter except where the city engineer decides it is not needed. 0 (4) There shall be no parking on the south side of the 28- foot -wide Summer Lane. The developer or contractor shall post Summer Lane and the driveways with no parking signs to meet the above- listed standard. b. Submit a certificate of survey for all new construction and have each building staked by a registered land surveyor. C. Submit a revised landscape plan to staff for approval which incorporates the following details: (1) All lawn areas shall be sodded. The city engineer shall determine the vegetation within the ponding area and the rain water gardens. (2) Shifting some of the trees proposed for the north side of the pond and the cul -de -sac to - the south and east sides of the pond. (3) The developer shall install landscaping in the ponding area to break the appearance of the deep hole and to promote infiltration. Such landscaping shall be approved by the city engineer and shall be shown on the project landscape plans. (4) Having in- ground irrigation for all landscape areas (code requirement). (5) The plantings proposed around the front of the units shown on the landscape plan date - stamped May 3, 2001, shall remain on the plan. (6) A concrete walk from the driveway to the door of each unit. d. Show that Ramsey County has recorded the final plat for this development. e. The end units of the three -unit buildings shall have the same covered porch detailing as shown on the two -unit buildings. 3. Complete the following before occupying each building: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards and sod all turf areas. C. Complete all landscaping and turf irrigation for that building and its rain water garden(s). d. Install the required concrete curb and gutter. e. Put addresses on each building for each unit. 19 4. If any required work is not done, the city may allow temporary o if: p � p Y a. The city determines that the work is not essential to the p ublic health safety or welfare. b. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed b June p g p Y 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. C. The city receives an agreement that will allow the city to complete any Y unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Councilmember Allenspach seconded. Ayes — All 20 Agenda # (g A�ioaby (mil MEMORANDUM Date TO: City Manager Endorwd FROM: Ken Roberts, Associate Planner IA"fied SUBJECT: Conditional Use Permit Review - Affordable Auto Sales LOCATION: 1930 Rice Street` DATE: November 27, 2001 INTRODUCTION The conditional use permit (CUP) for the used motor vehicle sales at Affordable Auto (1930 Rice Street) is due for review. This CUP allows a used car sales business to operate from this location. Refer to the maps on pages 2 -5. BACKGROUND On December 11, 2000, the city council approved a conditional use permit for a used motor vehicle sales business for this location, subject to six conditions. Refer to the council minutes starting on page six. DISCUSSION The owners have been operating this used motor vehicle sales business from this location for the last year. They have completed all the conditions required by the city, including the building a trash enclosure. The city council should review this permit next year to check on the conditions of approval. RECOMMENDATION Review the conditional use permit for the used motor vehicle sales business at 1930 Rice Street again in one year. p:secl 81affordable. rev. doc Attachments: 1. Location Map 2. Property Line /Zoning Map 3. Site Plan 4. Landscaping Plan 5. Council minutes dated December 11 , 2000 ATTACHMENT 1 LITTLE CANADA ' LW AM � � ti wuic ort oa"wn aa. p e � � W. B p V + ' � � ppGF AV E c � QDRDf.E �s A S°* � BEtt�ION� W. BELypMf W . ' r• � SId1MAN � AVE 1 SICLLMAN AV. I�11M1 d Sla.t�lAN AVE. W K vEROM v � °°+mss AVE � ,� " On ELAW eeuw�oou AVE. may, AM eEUw�oo AVE u � p sty eve. Ink AVE INPLEY, AVE KING= W.AVE AVE SAINT LOCATION MAP 2 4 N ATTACHMENT 2 t � z w.1 � N � ' � 2 If B C N r � 1 , `i C 31 3) �+' 1`• 3TTEL 'REENHOUSE3•_;� h PROPOSED . - AFFORDABLE ( ) C� 4 1 n AU SALES -- - - - ROSEL AWN AVENUE , 5", ROSE/RICE �; — 1 , ,• i CARS _ : � 1 • - USED J � + r -, � • ; : • . .` N f ,. .'J.. - : t•' L. _ f � 1__ _ _ _ het•...— •JV � f 1 h � t .1 4 O VNtA ei / I ef z lot - ::.: y lob.. 11 _ Zg . i,, t. Z4 .�- ., 4a I <v I ?4 r Y 1 M� 1 1 1 py V E. ` PROPERTY LINE /ZONING MAP 3 4 N 2 . G 4 ate, Z (1 7) s 47 Z 4 o 10 . - . _ f t4g 45. 0 g �, Lu ,• ` . W t 8.32 a c. ,0 W t 1 ( + 3 0Q* ) t � z w.1 � N � ' � 2 If B C N r � 1 , `i C 31 3) �+' 1`• 3TTEL 'REENHOUSE3•_;� h PROPOSED . - AFFORDABLE ( ) C� 4 1 n AU SALES -- - - - ROSEL AWN AVENUE , 5", ROSE/RICE �; — 1 , ,• i CARS _ : � 1 • - USED J � + r -, � • ; : • . .` N f ,. .'J.. - : t•' L. _ f � 1__ _ _ _ het•...— •JV � f 1 h � t .1 4 O VNtA ei / I ef z lot - ::.: y lob.. 11 _ Zg . i,, t. Z4 .�- ., 4a I <v I ?4 r Y 1 M� 1 1 1 py V E. ` PROPERTY LINE /ZONING MAP 3 4 N ATTACHMENT 3 SITE PLAN 4 4 N Z� in u o< in low ui LU I W i I ' I 6 ---- - - - - -- - I b I .9-51 in ,o ;� 10 in t� 1 ROSELAWN "ENUE SITE PLAN 4 4 N ATTACHMENT 4 Z u u N W LAN05CAPE 5YM5OL5: PARDON ME DAYULY (RED) c 5LACK EYED 5U5AN (YELLOW) LITTLE GRAF" DAYULY (PUPJ= GOLDFLAME 5PIREA - (GOLDEN / 5RONZEsRED) O MANLY JUNIPER - (BLUE -GRAY) NOTE: MULCH ALL LANDSCAPED AREA5. NO EXI5T. PLOMNG5 TO BE REMOVED EXCEPT 500 IN NEW LANDSCAPED AREA5 W z I z O s � • u u OZ W Z p z u u O z tu cli Z u u N W LAN05CAPE 5YM5OL5: PARDON ME DAYULY (RED) c 5LACK EYED 5U5AN (YELLOW) LITTLE GRAF" DAYULY (PUPJ= GOLDFLAME 5PIREA - (GOLDEN / 5RONZEsRED) O MANLY JUNIPER - (BLUE -GRAY) NOTE: MULCH ALL LANDSCAPED AREA5. NO EXI5T. PLOMNG5 TO BE REMOVED EXCEPT 500 IN NEW LANDSCAPED AREA5 LANDSCAPING PLAN 5 �. � z u z OL z `3 0 -c Q u cn � z o 3 ROSELAWN "ENUE I I z s � • to I cli uj oa"t'= �:::..� z o n LANDSCAPING PLAN 5 �. � z u z OL z `3 0 -c Q u cn � z o 3 ROSELAWN "ENUE Attachment 5 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, December 11, 2000 Council Chambers, Municipal Building Meeting No. 00 -26 RESOLUTION 00 -12 -114 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Mike Whitelaw and Tom Godes, representing G & W Investment Corporation, applied for a conditional use permit to be permitted to operate a used car sales business. WHEREAS, this permit applies to property located at 193 Rice Street. The legal description is: THE WEST 150 FEET OF THE SOUTH 158 FEET OF THE SOUTHWEST 1/4 OF THE NORTHWEST 1/4 OF SECTION 18, TOWNSHIP 29, RANGE 22, RAMSEY COUNTY, MINNESOTA. (PIN 18- 29 -22 -23 -0005) WHEREAS, the history of this conditional use permit is as follows: 1. On November 20, 2000, the planning commission recommended that the city council approve this permit. 2. On December 11, 2000, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone aLi the nearing a 61.1ance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit based on the building and site plans. The city approved this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. AIJ 5 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The site shall be kept in neat and orderly condition. The applicant shall observe the striping pattern and not crowd additional vehicles on the site beyond what can be parked in the striped parking spaces. This shall include keeping the drive aisles clear of vehicles. 5. There shall be no vehicle delivery or transport /trailer unloading along either street. This shall be done on site. 6. Outdoor storage of any new or used materials other than vehicles shall be 7 prohibited unless such materials can be fully concealed within a trash enclosure. The design and placement of any such enclosure shall be subject to staff approval. Seconded by Councilmember Allenspach Ayes - all C ouncilmember Koppen • . • • • I' • . 1 d. . 11 •"d • �' • 2000 for A rdable AutQ Saks at 1930 Ric�,% Street. Al212roval is based on t findings required by the cQdQ and subject to thQ anplicant's comi2lying with t f ollowing • 1 • 1 1. Repeat this review in two years if the city has not issued a building permit for this proj e:;t. 2. Provide the following for staff approval before the city issues a building permit: a. Revise the site plan to show 9 %2 foot -wide parking spaces and one eight- foot -wide handicap parking space. The handicap space shall also have an eight- foot -wide striped loading aisle. The applicant shall close the southerly curb cut on Rice Street and curb across the opening at the street edge. This driveway shall be restored with sod. The driveway closing shall meet with MnDOT specifications. The applicant shall obtain a MnDOT permit if one is required for this driveway closing. b. Revise the landscape plan to show that the planting beds have edging, weed -block fabric and rock or wood -chip mulch. C. Revise the building elevations showing the east and north sides of the building painted light grey to match the siding color. d. A p lan for a trash dumpster enclosure for outside trasn containers if used (code requirement). This plan must show the placement and design of the enclosure. Trash enclosures must have a 100 percent opaque closeable gate. Enclosures must be of a material that matches or is compatible with the building. e. An escrow in the amount of 200 percent of the cost of installing the landscaping, installing stop signs, striping the parking lot, closing /restoring the southerly driveway on Rice Street and building a trash enclosure (if used) before obtaining a building f permit. This is to guarantee the completion of this work. 3. Complete the following: E'? c a. Install a reflectorized stop sign at both Rice Street exits and a handicap- parking sign for the - handica arkin s Pp g ace. P b. Construct a trash dum ster enclosure f ' p or any outside trash containers if used. C. Stripe the parking lot at 9%2- foot -wide spaces with one eight-foot- P wide handicap- accessible parking space with an adjacent eight- J g foot -wide loading space. d. Install the planting beds. e. Paint the north and east sides of the building to match the siding color. f. Adjust the site light that is mounted on the canopy to aim downward toward the site, not outward into drivers' eyes. 4. All work shall follow the approved plans. The d' ' PP p erector of community development may approve minor changes. 5. Comply with the requirements of the sign rdinance ' gn and, if sufficient documentation is presented to staff, the two existing signs along Rice g g g Street will be grandfathered in. Seconded by Councilmember Allens ach Ayes - all P Y Agenda # a�� MEMORANDUM TO: FROM SUBJECT: APPLICANT: LOCATION: DATE: INTRODUCTION City Manager Shann Finwall, Associate Planner Conditional Use Permit Review Emma's Place 2161, 2163, 2166 Van Dyke Street November 36, 2001 by coundl Date ]Endorsed Modif Rejected The conditional use permit (CUP) for Emma's Place at 2161, 2163 and 216 review; The CUP was required for 6 Van Dyke Street is due for q a multidwelling housing development within the BC, Business Commercial, zoning district (one half of the property is zoned BC and the other half is zoned R - ). BACKGROUND On October 23,. 2044, the city council approved a CUP for a 13 -unit townhouse development. See attached city council minutes fora pp conditions. DISCUSSION Emma's Place is a rental housing development for low income families with h' c fldren. There are two townhouse buildings proposed, one with six units and one with seven. In addition to is proposed which will ' the townhouse units, a commons building p p include after- school activities and support services for the families who reside there. Building permits for all three buildings were issued on September 21 2001. Emma co p Nelda Rhoades Clarke of Emma' Place states that the contractors for the development should be complete with a majority of the project by June of next year. RECO Review the conditional use permit for Emma's Place located at 2161 216 and 2166 van Dyke Street North in one year. P:sec 111emma's place Attachments 1. Location Map 2. Property Line/Zoning Map 3. Site Plan 4. Elevation 5. City Council Minutes (October 23, 2000) Attachment 1 wy El AV � V cam"' � °°uRr � KowLIuw AM � � � ,� � � Kam.yu+ .1 AVE Mw � c CT MkHIL RD- J A1� � DOAONi AVE, kA � 880016 AVE. sEx _ ,v.. am" AvE. � Gar" � to tiRAF�VEW AVE � Cr. VIQJG OR. � Q � COPE SFIE'RRQ1 AVE Lake AVE. COPE AVE Cr. a AVE. � � LARK � IJiUHE' RD- Q � 404 UIt� RD. srwr LAURIE RD � ti ' RD. Uit�.aT p � � AVE iION AVE � t� 8 `iii 8 $ CO- RD. 8 � gllltKE AML- � BU�iKE AVE. E AVE ut �vE eaMoirr AVE X v E SIOLLWW AVE. lMRItlS AVE ROSEMI000 AWE. N. low � � � � MI AV. AVE S lf CIOUPfff HOLLOWAY 9V "vE' �cH . � r+ ce' �'' � �#, s' AVE � ,�o�+ RIM AM � � � � � < � �- ++•� g In puf IQIGSION AVE tM11 AVE ` �5 � � PRIM /VL LOCATION MAP 2 4 N Attachment 2 _ _ _ _ v�s� s..5 3- T ■ �h N 2 d 17 +2 � r /7.0 ti Q °) �5 BLEACHERS 27 M1 .3 � s b A Doc 3 2- LARK (2e Rl z23o' ?. . . 5 0 +C (.3 1) \00o \'..j LAU r N • 1 u1 f" 1 1 _ Ir vi .. o1� G.A.C,= 1 zo , car: Z:2l(.-_ - -- a.�t • t ,4 1"741 42 NAPA ` z=° � ul 4 :: �'�'. ' .... :• :1 {•: : �•. •• .:S 'i:' •: i• •i is {' • � 1 � •� i'} _ _ *� = PROPOSE13K . awme `! • :`�: fir.; `rxr .. •...; • :'` • .'•� t. • + • ^••••• :tip : �:.. FINALUB � � .4 l SITE, T t �= ;�4:4. •• %-� -' r >'r'rvvi:... ---- »..� r fh .. 1 N :•'r.� ••f. r. at I M -r :'l: ». . O ASIS MARKET fn 0.0mcoulli I f HOSTESS. 0 4 , a OUTLET 0 .23 cx--� I) I 30 -25 6 d 33 .:O 2 oC . N 61 N LL) 9�0 LO lw MAINTENANCE GARAGE OF MAPLEYYOOD PROPERTY LINE /ZONING MAP 3 i SI L. d) r 0 t MAPLEWOOD COMMUNITY CENTER 1 is. 6 3 • t 2210 • d' _ C 33) 01 t om,' 19 _ �; r - -- -- - -- — ` --_ — — — 00 r _ — L Ll 'fi C321 Rl — (48) o SANDHURST T U 175 C 1 Z I 2�t 82 � 1 t3 21-72�j 17S � ~ 43 _ 7 • - •"•• vA CA � / i J h IQ Al c ILn Ina t O Top-LL v g 7 55 9 O !64+-r7& Zo I 0 i R 0 A D W. 1. Uri". 1. MAINTENANCE GARAGE OF MAPLEYYOOD PROPERTY LINE /ZONING MAP 3 i SI L. d) r 0 t MAPLEWOOD COMMUNITY CENTER 1 is. 6 3 CoEwdy rced B -0 oaf P SITE PLAN Attachment 4 M3113 13 13 EE 13 13 Bu /" /A/¢� GD. R4,40 B. EtE r/.tTlO.r/ (d- HI El LU Hl ED In I LIH 1B El JEM 1 11 Ell Jaztl7f .3u/t4tr/ri� GO�f�stlJV.� .�r�v.�17���,vd.�+} . ELEVATIONS 5 4 N Attachment 5 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, October 23, 2000 Council Chambers, Municipal Building Meeting No. 00 -22 A. CALL TO ORDER: A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers, Municipal Building, and was called to order at 7:00 P.M. by Mayor Cardinal. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Robert Cardinal, Mayor Present Sherry Allenspach, Councilmember Present Kenneth V. Collins, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present H. PUBLIC HEARINGS: 2. 7:20 P.M. (7:34 P.M.) Emma's Place (NW Corner of County Road B and Van Dyke Street) Conditional Use Permit (CUP) Design Approval a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. Director of Community Development Coleman presented the specifics of the report. d. Boardmember and Commissioner Matt Ledvina presented the specifics of the Community Design Review Board report and the Planning Commission report. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: C� Nelda Rhoades Clarke, Emma's Place, Applicant Terri Cermak, Cermak Rhoades Architects, Architect for Applicant Sue Bj ork, 1849 East County Road B, Maplewood Mary Claire Ryan, 593 Sterling Street South, Maplewood Brian Alton, 951 Grand Avenue, St. Paul, Attorney for the Developer Rod Johnson, 1935 East Larpenteur Avenue, Maplewood Joan Elton, 2685 East Minnehaha Avenue, Maplewood David Elton, 2685 East Minnehaha Avenue, Maplewood Lon Sweeney, 934 Evar Street North, Maplewood Donna Brown, 1341 Pearson Drive, Maplewood Florence Sprague, 1890 Furness Street, Maplewood Cheryl Dobervich, 2523 Stillwater Road, Maplewood Margarert Chalkline, 1863 East County Road B, Maplewood Sarah Standefer, 10080 Hadley Avenue North; White Bear Lake Miriam Tschida, 2230 Van Dyke Street, Maplewood Roy Hardwick, 2182 Van Dyke Street, Maplewood Nelda Rhoades Clarke, second appearance f. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution approvincy a conditional use permit for a 13 -unit townhouse development t the northwest corner of County Road B and Van Dyke Street: RESOLUTION 00 -10 -100 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Ms. Nelda Rhoades Clarke, of the Emma Norton Residence, applied for a conditional use permit to build a 13 -unit townhome development known as Emma's Place. WHEREAS, this permit applies to the property at the northwest corner of County Road B and Van Dyke Street. The legal description is: THE EAST 332.50 FEET OF LOTS 1 AND 2, TOGETHER WITH THAT PORTION OF THE VACATED ALLEY THAT ACCRUED TO SAID LOTS 1 AND 2 BY REASON OF THE VACATION THEREOF AND TOGETHER WITH THAT PART OF VACATED SANDHURST DRIVE THAT ACCRUED TO SAID LOT 1 BY REASON OF THE VACATION THEREOF LYING EASTERLY OF A LINE 332.50 FEET WESTERLY OF AND PARALLEL WITH THE EASTERLY LINE OF SAID LOTS 1 AND 2 ALL IN BLOCK 29, SMITH AND TAILOR' S ADDITION TO NORTH ST. PAUL, ACCORDING TO THE RECORDED PLAT THEREOF, AND SITUATED IN RAMSEY COUNTY, MINNESOTA. 7 WHEREAS, the history of this conditional use permit is as follows: 1. On October 2, 2000, the planning commission recommended that the city council approve this permit. 2. On October 23, 2000, the city council held a public hearing. City staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. . NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or, air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The property owner shall see that the site is well maintained and properly managed. Seconded by Councilmember Wasiluk Ayes - all Councilmember Koppen said that the design approval should include the following: to work with staff regarding adding shutters, window grids and dormers, and /or staggering the setback of the units on the County Road B side of the building. Councilmember Koppen moved to approve the plans date - stamped September 25� 2000 for the proposed Emma's Place townhome development at the northwest corner of County Road B and Van Dyke Street. Approval is subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a. Have the city engineer approve the final construction and engineering plans. These plans shall include grading, drainage, sidewalk, utility, driveway, parking lot and erosion control plans. These plans shall meet the following conditions: (1) The erosion control plan shall be consistent with the city code. (2) The grading plan shall include building, floor elevation and contour information for the land that the construction will disturb. (3) All the parking areas and driveways shall have continuous concrete curb and gutter. b. The fire marshal shall review and approve the site and landscape plans to make sure that fire- safety access needs would be met. C. Submit the following for staff approval: (1) Revised building plans and elevations that include (but not limited to) adding shutters, window grids and dormers in the roof area, staggering the setback of the units from County Road B and having the second floor of the units extend out past the first floor at least one foot (to breakup the vertical face or wall of the building). (2) Alawn- irrigation plan showing the location of sprinkler heads. (3) A site lighting plan showing the light spread and fixture design. The light fixtures must have concealed lenses and bulbs to properly shield glare from the adjacent street right- of -ways and the nearby homes and residential properties. d. Have the Saint Paul Regional Water Services (SPRWS) approve the utility plans. 3. . Complete the following_ before occupying the buildings: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. C. Install ahandicap- parking sign for each handicap - parking space and addresses on the buildings (subject to city staff approval). d. Install and taper the concrete sidewalk along Van Dyke Street to match the driveway. e. Install and maintain all required landscaping and an in- ground lawn irrigation system for all landscaped areas (code requirement). f. Screen any roof -top mechanical equipment that would be visible from any neighborhood homes that may be placed on the commons building. g. Install continuous concrete curb and gutter along all driveways and around all open parking stalls. 10 h. Install on -site lighting for security and visibility that follows the approved site lighting plan. All exterior lighting shall follow the approved lighting plan that shows the light ' spread and fixture design. The light fixtures must have concealed lenses and bulbs to properly shield glare from the adjacent street right -of -ways and the nearby homes and residential properties. i. The developer or contractor shall: (1) Complete all grading for the site drainage, complete all public improvements and meet all city requirements. (2) Place temporary orange safety fencing and signs at the grading limits. (3) Remove any debris or junk from the site. 4. If any required work is not done, the city may allow temporary occupancy if • a. The city determines that the work is not essential to the public health, safety or welfare. b. The receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. C. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Wasiluk Ayes -all 11 AGENDA ITEM Yo li by 'r AGENDA REPORT ]Date---.--- - nd TO: Cit y Council Co n it °d.1�`" FROM: Sherrie Le, Human Resource Director RE: POLICE CIVIL SERVICE COMMISSION REAPPOINTMENT DATE: December 3, 2001 INTRODUCTION Steven Gunn was first appointed to the Commission in July 1985. His current term expires on 12/3 1 /01 and he is interested in being reappointed for another term. RECOMMENDATION It is recommended that he be reappointed to a three -year term which would expire on 12/31/2004. tmc Agenda No. glq AGENDA REPORT DATE: December 3, 2001 TO: Richard Fursman J�_ FROM: Sherrie Le SUBJECT: MIS Technician Acti b Coin Modil 1.1 T�e,�ec�ed At your request, we have created a job description for a proposed position entitled MIS Technician (job description attached). The management team has reviewed several options to resolve the workload issue in the MIS Department. After considerable thought, we realized that the best way to resolve this was to propose a new position for 2002. It is recommended that the 2002 salary range be set at $39,944 - $50,318. RECOMMENDATION The City Council is requested to approve the City Manager's recommendation to create a position entitled MIS Technician as a non -union position with a 2002 salary range of $39,944 - $50,318. Benefits would be consistent with other non -union positions. JOB DESCRIPTION POSITION TITLE: MIS TECHN ICIAN ORIGINAL DATE: NOV. ?nni INCUMBENT: REVISION DATE: DEPARTMENT: CITY MANAGER APPROVED OVE D BY. ACCOUNTABLE TO: MIS COORDINATOR PRIMARY OBJECTIVE Performs technical information systems work assisting the MIS Coordinator in rovidin computer p g p support to the City; supports the City's MIS functions and assists in providing computer-related training; performs related duties as required. SUPERVISION RECEIVED Works under the general and technical supervision of the MIS Coordinator. SUPERVISION EXERCISED None. MAJOR AREAS OF ACCOUNTABILITY * 1. Installs, configures and supports computer hardware, software and peripherals. * 2. Assists in administering the City's computer networks as a backu p to the MIS Coordinator. • Provides system backups • Assists in documenting procedures • Assists in setting up network security features * 3. Assists in providing technical assistance and troubleshooting to solve specific hardware and software problems for staff. * 4. Assists in providing technical assistance and troubleshooting for network p roblems. 5. Maintains and updates the City's hardware and software inventories. 6. May provide technical backup assistance -for the City's telecommunications equipment. 7. Assists in providing computer - related training for City staff. 8. Performs other duties as needed or assigned. f MIS TECHNICIAN November 2001 Page Two KNOWLEDGE, SKILLS, AND ABILITIES * Considerable knowledge of Microsoft products including Windows operating systems. • Working knowledge of Novell and NT Network administration including network management, troubleshooting, security, and reporting. * Considerable knowledge of personal computer hardware and software installation, troubleshooting, setup, configuration, repair and operations. • Working knowledge of commonly used Windows - based word processing, spreadsheet and database software. * Working skill in troubleshooting client /server hardware and software problems with the network and PCs. * Considerable ability to explain and write technical procedures and system information in an easily understood and non - technical manner. * Considerable ability to read, understand and analyze technical information to make decisions. * Considerable ability to organize and prioritize work when handling multiple tasks. * Considerable ability to develop and maintain effective working relationships with City staff. * Considerable ability to sit for long periods and to use fine motor skills and manual dexterity to manipulate a keyboard and mouse with speed and accuracy. * Working ability to bend, stoop, crouch or kneel, stretch, reach, push and pull to install computers and related equipment. • Working ability to lift and carry personal computers, printers and related equipment for short distances while installing or removing. * • Working ability to see, hear and read to communicate with users, troubleshoot system problems, read computer screens and manuals and assist with network problems. • Ability to maintain a good driving record and drive safely and legally. MINIMUM QUALIFICATIONS • Completion of two years post secondary training in computer networking, computer support, computer information systems or a related field and one year of experience troubleshooting client /server systems. Must possess and maintain a valid Minnesota driver's license or equivalent out -of -state license. * Note: Asterisked items are essential to the job. Agenda # MEMORANDUM ion by Coin TO: City Manager date FROM: Tom Ekstrand— Assistant Community Development Director indorsed SUBJECT: Conditional Use Permit Revision and Design Review Modified PROJECT: Saint Paul Regional Water Services (McCarrons Water Trel M fj-- ---- -- Plant) Building Expansion 7M LOCATION: 1900 Rice Street North DATE: November 28, 2001 INTRODUCTION Project Description The Saint Paul Regional Water Services is proposing to make the following changes to their original plant building (Refer to the maps and narrative on pages 5 --11): 1. Build a 250 - square -foot entrance vestibule. This vestibule would be above a below -grade maintenance shop also proposed in the applicant's planned improvements. This vestibule would be on the west side of the building. 2. Add a new facade on the west elevation. The primary material would be stucco. Refer to the elevations. 3: Provide four handicap - parking spaces in an existing parking lat. 4. Add landscaping to the site, primarily along the west side of the main building. Requests The applicant is requesting: 1. Approval of a conditional use permit (CUP) revision for the proposed addition and- changes to the facility. City code requires a CUP for public utilities, public services or public buildings in the city. This request is to revise an existing CUP since the council previously approved a conditional use permit for the applicant. The proposed changes would be revisions to the site plan covered by the CUP. 2. Approval of project plans. BACKGROUND December 15, 1988: The city council approved a CUP to construct aclear -water pond south of the solids dewatering facility west of Sylvan Street and north of Larpenteur Avenue. June 10, 1996: The city council approved a CUP and design plans for the expansion of the solids dewatering facility. August 11, 1997: The city council approved a CUP and design plans for the construction of two building additions and a new building at the water treatment plant. DISCUSSION Conditional Use Permit and Design The city council should approve this CUP revision. The proposed addition and changes meet the findings required for CUP approval in the city code. The proposed building renovations and landscaping would be attractive and would enhance the water utility's property. Handicap Parking Only one of the proposed four handicap parking spaces abuts across- hatched loading aisle. The ADA (Americans With Disabilities Act) parking requirements state that each space must abut such an area. The applicant should revise the plans to show this change. COMMITTEE ACTION November 19, 2001: The planning commission recommended approval of the CUP. November 27, 2001: The community design review board recommended approval of the plans. RECOMMENDATIONS A. Adopt the resolution on pages 12 -13. This resolution approves a conditional use permit revision to expand the Saint Paul Regional Water Services McCarrons Water Treatment Plant building at 1900 Rice Street North. The city bases this approval on the findings required by the code and is subject to the following conditions: 1. All construction shall follow the approved site plan. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3. The city council shall review this permit in one year. B. Approve the plans (date - stamped November 2, 2001) for the proposed expansion and renovation of the St. Paul Regional Water Services McCarrons Water Treatment Plant at 1900 Rice Street North. The city bases this approval on findings required by the code. The property owner shall do the following: 1. Repeat this review in two years if the city has not issued a permit for this project. 2 2. Revise the site plan for staff approval showing handicap parking spaces that meet ADA requirements before obtaining a building permit. 3. Provide a detailed grading, drainage, utility and erosion control plan to the city engineer for approval before obtaining a building permit. 4. If any required work shown on the approved plans is not done by the time of a final inspection for this project, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. c. The city receives an agreement that will allow the city to complete any unfinished worts. 5. All work shall follow the approved plans. The director of community development may approve minor changes. REFERENCE INFORMATION SITE DESCRIPTION Site - size: 35.93 Acres Existing land use: Saint Paul Water Utility SURROUNDING LAND USES The proposed addition is in the center of the water utility property. The building is surrounded by the applicant's property. PLANNING Land Use Plan designation: OS (open space) and W (public water facility) Zoning: F (farm residential) ORDINANCE REQUIREMENTS Section 36 -437 of the city code requires a CUP for public utilities, public services or public buildings in the city. CRITERIA FOR CUP APPROVAL Section 36- 442(a) states that the city council may approve a CUP, based on nine standards. See 1 -9 in the resolution beginning on page 12. APPLICATION DATE We received these applications on November 2, 2001. State law requires that the city council act on requests within 60 days. The council must review these requests by January 2, 2002. p: sec 181watruti 1. add n .2001 Attachments: 1. Location Map 2. Property Line / Zoning Map 3. Site Plan 4. Building Elevations 5. Building Elevations 6. Conditional Use Permit Statement date - stamped November 2, 2001 7. Project Description dated October 27, 2001 8. conditional Use Permit Resolution 9. Plans date - stamped November 2, 2001 4 /attach; gent 1 1 4 F!!) LITTLE CANADA nZE a r w -= O W 11 49 M �o v ST. PAU L a (I LOCATION MAP 5 4 N 3 x ` L OR S WAWN OR 3 a� 2400N J 1 4 F!!) LITTLE CANADA nZE a r w -= O W 11 49 M �o v ST. 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( J") •4� 1 �� rR _ I .7 at I 3 � 1 (/ .1 (rp' • q LARPENTEUR AVENUE . -:-- r.:.— . ---- PROPERTY LINE /ZONING MAP �L 4 N Attachment 3 J L P Y woo ................ - OW I r - i MAIM 11WATMeff rs.#W sM MI-1 PLAN SITE PLAN t Attachment 5 A C F.1 11L cam cowres eww Q 0"9w.t.ia►as S«.n TOP i M ORE jKn rw EM rai� WSW* EES RP -- - - - u■ ru a tnuum u11rum umruu umuw 9unulu 11mnu1 u1111 111111 1151189 rurl �rnunm uunnu rnuurn umuut nnunn ununu unnuu lour n1m uun nu lr unr11111 uulnm nurnw uuluw rnuuw nlnnw nueauu nw1 u11u 511111 u1111 uuumt uruuut uwuul rrruuw uwuul rnnuw uunnu uun row nuu :1241, iiiiiiiiii iiiiiiiiii iiiiiiiiii ii MR iiiiiiiiii lost iiiiii no MW M"AT$M rxs 1�ra -was 1 2 7.1 12 z saw" =Cv,% rota aGtr~ PROPOSED BUILDING ELEVATIONS 4 4 N Attachment 6 STATEMENT CONDITIONAL USE APPLICATION SAINT PAUL REGIONAL WATER SERVICES McCARRONS WATER TREATMENT PLANT - MAINTENANCE ADDITION AND OFFICE REMODELING 1900 N. RICE ST., MAPLEWOOD, MN The Saint Paul Regional Water Services is planning an addition and remodeling project at its McCarron's Water Treatment Plant. The of this project is for imp roved crews ace, office p p space improvements, improvements to shop space, security and communications systems, and exterior appearance. Regarding the City of Maplewood's criteria for a conditional use permit: • The project will improve A.D.A. accessibility and will conform to City code requirements. • The project will not change the existing use of the building and will make improvements to the appearance of the building entry area. • The improvements are consistent with the current use of the site. The use will not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing, or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fiimes, water or air pollution, drainage water run -off, vibration, general unsightliness, electrical interference or other nuisances. • The use will not change the vehicular traffic pattern. • The use will be served by existing public facilities and services and will not create excessive additional costs for public facilities or services. • The improvements are primarily "internal" to the site and will not effect the neighboring properties. Most of the proposed work is remodeling work of the existing treatment plant space. • The use will cause minimal adverse environmental effects and follows the stringent sustainability requirements of the City of Saint Paul. Respectively submitted by: David Wagner Saint Paul Regional Water Services 651- 266 -6283 R �4EIVED N04 0 2 2001 10 N:\ CLERICAL\ DWAGNER\ conditional_use_application.wpd PROJECT DESCRIPTION Attachment 7 McCarrons Water Treatment Plant � E C L :V E O Maplewood, MN Date: 27 October 2001 NOV 0 22001 Prepared by: Ellen Luken, Luken Architecture, PA Description of Proiect Areas: The project scope is for improvements to employee, maintenance, administrative and public education areas in the original Plant building on the McCarrons Water Treatment Plant campus. There are two additions to the building's west side exterior: The largest is a below grade 3,921 sf maintenance shop addition. Only the new loading dock is and exposed surface replacing the original. The second addition is a 250sf entrance vestibule located on top of the maintenance addition. This has been designed in the original architectural character /features of the Plant building. The interior renovation work is for the public education, administrative and employee service areas. These are located in abandoned chemical feed areas of the -Plant found in the old Train Bay and Head House (Tower 1). ADA Compliance: ADA compliance is achieved in the areas of remodeling. On site, existing parking has been converted to accessible parking and an accessible route has been created. connecting this parking to the new entrance addition. In the building interior, all areas of the remodeling meet ADA compliance standards. In areas outside the remodeling, accessibility has been improved throughout the Plant along routes where public tours are conducted. This work includes the replacement of non-compliant ramps and handrails. Rooftop Screening - of Mechanical Equipment: The MWTP Plant building cannot be seen from adjacent residential properties. However, rooftop equipment is inherently screened by both the existing 3 -4' high parapets and by locating the equipment away from the front edges of the building west elevation. Storm Water Run -Off: The existing storm water run -off catch basins and related grades remain the same. With the underground maintenance addition, impervious surfaces have been somewhat reduced to the ro'ect P J site thus reducing the quantity of water run -off. Landscape Plantings: At this time, the project landscaping includes sod /seed only. Included in the Contractor's bid for the work is an allowance of $12,000 for landscape plantings and exterior building accent' lighting to be g g g located at the new entrance addition and employee lunchroom patio. The St. Paul g Re Tonal Water Services have future plans to relocate their downtown administrative and engineering. offices to the McCarrons campus sometime in 2003 -2004. This relocation will require a new office buildin g and formal public entrance on site. At that time, it is also intended to add a landscaped educational plaza P P connecting the public entrance to the Plant entrance under this project. It is intended that this landscaped feature will be designed to educate the public about water in the natural environment. And it is hoped that the character will be representative of Minnesota's many water onds lakes, streams, wetlands, etc. P Luken Architecture; P.A. 322 First Avenue North Suite 303 Minneapolis, Minnesota 55401 Phone (612) 630 -0074 Fax 612 630 -0075 Attachment 8 CONDITIONAL. USE PERMIT REVISION RESOLUTION WHEREAS, the Saint Paul Water Utility has requested a conditional use permit to expand the original plant building at the St. Paul Water Utility McCarrons Water Treatment Plant. WHEREAS, this permit applies to 1900 Rice Street North. The legal description is: SECTION 18, TOWNSHIP 29, RANGE 22 IN THE VILLAGE OF MAPLEWOOD REVISED DESCRIPTION NUMBER 175 A SPECIFIC PART OF SEC 18, TN 29 R 22. (PIN 18- 29 -22- 31 -0042) WHEREAS, the history of this conditional use permit is as follows: 1. On November 19, 2001, the planning commission recommended that the city council approve this permit. 2. On December 10, 2001, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit based on the building and site plans. The city approves this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 5. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 12 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. Passed by the Maplewood City Council on 2001. 13 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, NOVEMBER 19, 2001 a. Saint Paul Regional Water Services McCarrons Plant Conditional Use Permit Revision (1900 Rice Street North, South of Roselawn Avenue) Mr. Roberts said the Saint Paul Water Utility is proposing to make the following changes to their original plant building. 1. Build a 250 - square -foot entrance vestibule. This vestibule would be above a below -grade maintenance shop also proposed in the applicant's planned improvements. This vestibule would be on the west side of the building. 2. Add a new facade on the west elevation. The primary material would be stucco. Refer to the elevations. 3. Provide four handicap- parking spaces in an existing parking lot. 4. Add landscaping to the site, primarily along the west side of the main building. The applicant is requesting: 1. Approval of a conditional use permit (CUP) revision for the proposed addition and changes to the facility. City code requires a CUP for public utilities, public services or public buildings in the city. This request is to revise an existing CUP since the council previously approved a conditional use permit for the applicant. The proposed changes would be a revision to the site plan covered by the CUP. 2. Approval of project plans. Chairperson Fischer asked staff if they knew why the applicant was not present? Mr. Roberts said he had not heard that the applicant would not be present but it was possible that the applicant called Mr. Ekstrand and left a message for him. The letter that was sent to the applicant was sent from Mr. Ekstrand who was out of the office today and Mr. Roberts had not heard anything from the applicant directly. Chairperson Fischer asked staff if they suggest commission members table this item until the applicant was present? Mr. Roberts said staff would prefer not to table the item and the presentation was pretty routine and staff would like to keep the item moving forward. Chairperson Fischer asked what the preference was of the commission members? Commissioner Rossbach said he would agree with staff that it seems straightforward. He said he would not have any questions for the applicant if they were present. Commissioner Frost concurred with Commissioner Rossbach. Commissioner Rossbach moved to adopt the resolution on pages 12 -13 of the staff report. This resolution approves a conditional use permit revision to expand the Saint Paul Water Utility's Plant Building at 1900 Rice Street North. The city bases this approval on the findings required by the code and is subject to the following conditions: 1. All construction shall follow the approved site plan. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval .or the permit shall become null and void. 3. The city council shall review this permit in one year. Commissioner Frost seconded the motion. The motion carries. Ayes — Ahlness, Dierich, Fischer, Frost, Pearson, Rossbach, Trippler This item goes to the City Council on December 10, 2001. DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA NOVEMBER 27, 2001 b. McCarron's Water Treatment Plant Addition 1900 Rice Street Ms. Finwall said the Saint Paul Regional Water Service is proposing an addition to the McCarron's campus at 1900 Rice Street. This addition requires design review as well as a conditional use permit revision for the expansion of a public building. The Planning Commission did review the conditional use permit aspect of the application on November 19, 2001, in which they recommended approval of this project. The Saint Paul Regional Water Services is proposing to make the following changes to their original plant building: 1. Build a 250 - square -foot entrance vestibule. This vestibule would be above a below -grade maintenance shop also proposed in the applicant's planned improvements. This vestibule would be on the west side of the building. 2. Add a new fagade on the west elevation. The primary material would be stucco. Refer to the elevations. 3. Provide four handicap- parking spaces in an existing parking lot. 4. Add landscaping to the site, primarily along the west side of the main building. The applicant is requesting: 1. Approval of a conditional use permit revision for the proposed addition and changes to the facility. City code requires a conditional use permit for public utilities, public services or public buildings in the city. This request is to revise an existing conditional use permit since the council previously approved a conditional use permit for the applicant. The proposed changes would be revisions to the site plan covered by the conditional use permit. 2. Approval of project plans. The project scope is for improvements to employee, maintenance, administrative and public education areas in the original plant building on the McCarron's Water Treatment Plant campus. There are two additions to the building's west side exterior: The largest is a below grade 3,921 square foot maintenance shop addition. Only the new loading dock is and exposed surface replacing the original. The second addition is a 250 square foot entrance vestibule located on top of the maintenance addition. This has been designed in the original architectural character /features of the Plant building. The interior renovation work is for the public education, administrative and employee service areas. These are located in abandoned chemical feed areas of the Plant found in the old Train Bay and Head House (Tower 1). Board Member Olson asked staff if the dark rectangular area on the map, was the solids collection area is it? Ms. Finwall said perhaps the applicant can answer that. Chairperson Ledvina asked the applicant to address the board. The applicant David Wagner addressed the board. He is with the Saint Paul Regional Water Services, he is the Engineering Manager with the Utility, and the Project Manager on this project. Board Member Olson said the reason for her question is that she was able to take the tour last spring at the facility during their open house. She was very impressed with the way the solid system worked and was confused about the actual location of this. Mr. Wagner said the area in question used to house chlorine and some other chemicals and there used to be some railroad tracks there. The proposed plan is to convert that area into three levels of remodeled space. This will be lunchrooms, locker rooms, and additional office space etc. Board Member Olson asked Mr. Wagner why the entrance to the facility on Rice Street is blocked, is that a security issue? Mr. Wagner said that is a temporary security issue. They are looking at a more permanent closing of that entrance to the public. Board Member Olson said she thinks the architect did an excellent job with the architectural renderings and compatibility with the existing structure, and she is very pleased to see the retro -style thirties style coming out in the design details. Chairperson Ledvina said he would agree with Board Member Olson. Board Member Jorgenson said he would concur with the others. Board Member Jorgenson moved to approve the ,plans (date - stamped November 2, 2001) for the proposed expansion and renovation of the St. Paul Regional Water Services McCarron's Water Treatment Plant at 1900 Rice Street North. The city bases this approval on findings required by the code. The property owner shall do the following: 1. .Repeat this review in two years if the city has not issued a permit for this project. 2. Revise the site plan for staff approval showing handicap parking spaces that meet ADA requirements before obtaining a building permit. 3. Provide a detailed grading, drainage, utility and erosion control plan to the city engineer for approval before obtaining a building permit. 4. If any required work shown on the approved plans is not done by the time of a final inspection for this project, the city may allow temporary occupancy if: a. The city determines that the is not essential to the public health, safety or welfare. b. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. C. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Board Member Olson seconded the motion. Ayes — Jorgenson, Ledvina, Olson, Shankar The motion is passed. 1ZECOMMENDATION First, adopt the ordinance on page 3. This ordinance will limit the number of pawn shops and currency exchange businesses to one each at any time. This is second reading of the ordinance. Second, set the license fee for currency exchange businesses at $300. AGENDA ITEM N Action by Council � MEMORANDUM Date Endorsed Modified TO: City Manager g FROM: Melinda Coleman SUBJECT: Ordinance Change- Pawn Shops and Currency Exchange Businesses DATE: December 4, 2001 INTRODUCTION On May 14, 2001, the City Council passed a moratorium on pawn shops and currency exchange businesses. The City Council directed staff to look at different controls available to us to regulate the number of these types of businesses in Maplewood. BACKGROUND At the November 26, 2001 City Council meeting the Council approved first reading of the ordinance. They also directed staff to research the possibilities of enacting a distance or spacing requirement for pawn shops and currency exchange businesses. Staff was asked to proceed with second reading on schedule for December 10 2001 and bring ack • o i nformat i on • i � g additional information on the distance i ssue at a later date. DISCUSSION Staff has amended the pawn shop ordinance and created a new ordinance relating to the regulation of currency exchange businesses. The proposed ordinance restricts the number of these facilities to only one at a time. The city attorney has researched this and found that cities can limit the number of such businesses as long as statutory limits are not exceeded. Minnesota Statutes have not set limits to date. The city attorney has also indicated that cities cannot completely zone out specific uses. Another component of the proposed ordinance is that currency exchange businesses would require a conditional use permit and a public hearing. State Law requires that a hearing be held to approve or deny a request for a license. In addition to the ordinance, the City Council needs to set the license fee for currency exchange businesses. Since currency exchange businesses can be seen as nuisance - prone, staff recommends that the city determine the appropriate fees to cover policing and other activities associated with issuing a license and the monitoring of this business. After researching other cities fees and reviewing staff time involved with applications, it is staff's recommendation that we set the license fee for currency exchange businesses at $300. ORDINANCE AMENDING THE MAPLEWOOD CODE RELATING TO SEWER SERVICE CHARGES THE COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Chapter 28 -21 is hereby amended to read as follows: The following rates and charges are hereby established for all sanitary sewer services furnished by and in the City: (1) St. Paul Billing District: (a) The residential and non- residential rates shall be $1.63 per 100 cubic feet. (b) There shall be a minimum of $9.16 quarterly per sewer service connection. (2) North St. Paul, Roseville, Little Canada and Woodbury Billing Districts: (a) The residential and non - residential rates shall be $2.18 per 1,000 gallons. (b) There shall be a minimum of $9.16 quarterly per sewer service connection Section 2. This ordinance shall take effect and be in force beginnin g January Janua 1, 2002. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 22 OF CITY CODE PERTAINING TO PAWNBROKERS AND ADDING LANGUAGE TO REGULATE CURRENCY EXCHANGE BUSINESSES The Maplewood City Council hereby ordains as follows: Section 1. Sec. 22 -16, is amended as follows (the additions have been underlined): (a) No person shall exercise, carry on or engage in the trade or business of pawnbroker within the city without first having obtained a license, from the city, to do so in conformance with the provisions of this article. (b) Each license shall be issued to-the applicant only and shall not be transferable. (c Each license shall be issued only for the premises described in the application and shall not be transferable to a different location. (jd No chane in ownership, control or location of a license shall be permitted except by amendment to the license. Such license amendment must be approved by City Council. (je No more than one (l,) pawnbroker license shall be issued by the City at anX time. The city shall give priority to qualified applicants for renewal of an existing license. Section 2. Sec. 22.1 is added as follows (the additions have been underlined): (a) Definition. The term "currency exchange" is defined in Minnesota Statutes Section 53A.01, subdivision 1.. Currency exchange means any person, except a bank, trust company, savings bank, savings and loan association, credit union, or industrial loan or thrift company, engaged in the business of cashing checks, drafts money orders or travelers' checks for a fee. Currency exchange does not include a person who provides these services incidental to the person's primary business if the charge for cashing a check or draft does not exceed one dollar ($1.00) or one (1) percent of the value of the check or draft., whichever is greater. (b) License required. No person shall exercise, carry on or engage in the trade of currency exchange in Maplewood without first having obtained a license from the cit to do so in conformance with this Chapter and Minnesota Statutes Chapter 53A. (c) Each license shall be issued to the applicant only and shall not be transferable. (d) Each license shall be issued only for the premises described in the application and shall not be transferable to a different location. (e) No clhange in ownership, control or location of a license shall be permitted except by amendment to the license. Such license amendment must be approved by the City Council. (f� No more than one (1) currency exchange license shall be issued by the City at any time. The Cit shall give priority to qualified applicants for renewal of an existing license. (g) License fee. The amount of the annual license fee for a currency exchange license under this article shall be imposed, established, set and fixed by the City Council by resolution, from time to time. (h) Applications for license. The applicant for a currency exchange license under this article shall apply to the city clerk for such license and a copy thereof shall be forwarded to the chief of police. The chief of police, or an officer duly detailed by the chief for such purpose, shall investigate the applicant and report the results of such investigation to the City Council. The City Council must approve all currency exchange licenses. The City Council ma disa pprove an application for the following reasons: 1. Violation of anv provision of the state currencv exchange law contained in Chapter 53 A. 2. The location of the proposed business does not comply with applicable zoning, building or fire codes. All currency exchange businesses must obtain a Conditional Use Permit. 3. An one 1) or more of the reasons, conditions, or standards for adverse action under Section 3 6 -43 6 of City Code. Section 3. This ordinance shall take effect upon its passage and publication. Passed by the Maplewood City Council this _day of , 2001. Attest: City Clerk Mayor Ayes Nays A0ENDAr.1%.�� J MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: December 5, 2001 RE: Intoxicating Liquor License - Fee Increase Introduction Action b-- Coun Date Endorsed Modified Rejected ` On November 10, 1997 the City Council approved an annual increase in the intoxicating liquor license fee for 1998 -2000 equal to the inflation rate but with a minimum of 2% and a maximum of 5 %. Background Pursuant with State Statutes all on -sale intoxicating liquor license holders were notified 30 days prior to the proposed increase in the fee amount. Following is a history of liquor license fee increases since 1991 1991 1997 1998 1999 2000 2001 $5,500 4% to $5,750 3% to 5,920 2% to $6 2.5 to $6,180 3.5% to $6,400 According to our ,Finance Director, for the 12 month period ended August 31, 2001 the inflation rate is 2.6% ($170). Recommendation It is recommended that Council approve an increase of 2.6 %. AGENDA ITEM AGENDA REPORT TO: City Manager FROM: Assistant City Engineer SUBJECT: Approve Resolution Ordering Preparation of Feasibility Study: Hillcrest Animal Hospital Petition for Water Main Extension, Proposed City Project 01 -28 DATE: December 3, 2001 Introduction lx� Date Endorsed Modified Rejected The Hillcrest Animal Hospital (located at the southwest corner of County Road D and Highway 61) is proposing to build a new animal hospital on their current site. Attached is a letter from Hillcrest Animal Hospital, petitioning the city to provide municipal water service to their property. Background The Hillcrest Animal Hospital property is currently served by a well, but the well water is not potable and is inadequate for serving their proposed facility. There is currently no public water main serving this property. There is public water main on the east side of T. H. 61. The comprehensive water main plan for this area of Maplewood would ultimately call for the installation of water main across Highway 61 and along both sides of this property. There is ultimately more property in this area that may soon be proposed for development and may be in a similar situation. Staff feels it is time to explore the options for a public water main improvement for the area. A feasibility study would investigate the options of a crossing of Highway 61 to serve only the animal hospital property vs. the option of providing water service to all the properties in that area. Discussion There is currently a petition before the council, but this petition only represents one of what could potentially be a number of property owners who could be affected by a project. Therefore this should be treated as acouncil- initiated project (4 votes). Recommendation Staff recommends that the city council approve the attached resolution Ordering the Preparation of a Feasibility Study to provide municipal water service to the Hillcrest Animal Hospital, City Project 01 -28. CIVIC jw attachments ills .,4nimal fiospUal 1320 East County Road D at Highway 61 Maplewood, Minnesota 55109 Phone (612) 484 -7211 November 15, 2001 Mr. Chuck Ahl Director. of Public Works / City Engineer City of Maplewood 1830 East County Road B Maplewood, MN 55109 Dear Mr. Ahl: RECEIVED NOV 19 2001 I am writing you this letter to petition the city to extend municipal water service to my property. I. plan on building a new $500,000 veterinary hospital on the existing land at 1320 East County Road D at Highway'61 , which we plan to complete in June 2002. According to city ordinances, my facility must connect to a municipal water service. i also plan on completing two more additions onto the new veterinary hospital over the next four years. Please consider my petition. Sincerely, .Jennifer G. Bouthilet DVM Owner, Hillcrest Animal Hospital RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to construct a water main to serve the Hillcrest Animal Hospital at 1320 County Road D East, proposed City Project 01 -28, and to assess the benefited property for all or a portion of the cost of the improvement, p p ursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $10,000 are appropriated to prepare this feasibility report. AGENDA ITEM I AGENDA REPORT Action by Coin TO: � Opt City Manager E ndo-r.) der d FROM: Assistant Ci ty Eng ineer ineer Rejected SUBJECT: Receive Petition and Approve Resolution Ordering Preparation of a Feasibility Study for Eldridge Avenue Improvements, McMenemy Street to Desoto Street, Proposed City Project 01 -29 DATE: December 3, 2001 Introduction Attached is a petition that was received from the residents of East Edgerton Avenue, between McMenemy Street and Desoto Street. Background . The two blocks of East Eldridge Avenue, between McMenemy and Desoto Streets, are in a much poorer condition than the neighboring streets. These two blocks are in such a condition that they would likely have been placed on the city's next capital improvement plan. With the receipt of the attached petition, and an apparent interest by the neighborhood to improve the street, this project could likely be moved up to as soon as the 2002 construction season. Discussion The petition currently before the city council represents approximately 68 percent of the effected residents. However, because a petitioned improvement requires publication of the petition, as well as a public hearing, it is recommended that this action be simplified by treating it as a council- initiated project (4 votes). Recommendation Staff recommends that the city council approve the attached resolution Ordering the Preparation of a Feasibility Study for the Improvement of Eldridge Avenue, between McMenemy Street and Desoto Street, City Project 01 -29. CIVIC jw Attachments November 7, 2001 cnuckAni Direct of Public Works /City Engineer 1830 Fast Co. Rd B Maplewood, MN 55109 Dear Mr. AN: Please find . enclosed the pe trtion that I delivered to homes on East Eldridge Avenue - addresses 349 to 456. The only owner who I was unable to addresses 454 and 456, its the owner of a double home that is rented out To have an example of ire payments, I used $4,5W cost and a six - percent interest rate. People were made aware VW these were esti�es and not actual figures. When talking with owners, I became aware of the significant drainage problems that many property owners have. The crumbling. surface of the WOOL was a concern but drainage problems were talked about the most Silly eight peroent of the owners signed the pear ion. If you have any questions, please call. Thank you, Mary Schroeder 372 East Eldridge Avenue Maplewood, MN 55117 551 - 7740221 October 20, 2001 PETITION FOR A NEW STREET FOR ELDRIDGE AVENUE A number of us- have been concerned about #i , dete ig condition of our street. Many areas have crumbling surfaces that make it difficult to walk on or 6-ti a bike d `fhe lack of curbs has caused many of our yards to have about a foot of lawn taken off each year by snowplows. Although each year spot repair has been done., the condition remains quite bad. We had thought tha the city would be doing something about it within the next couple of gears. I spore with Chris Cavett, a city engineer, and he said that Eldridge was not on Maplewood ?s street, irnprovernent plans for the next several years. I asked hire why this was so, and he said that the city wants to do whole neighborhoods at one time. Since most of the streets in our area are considerably newer than Eldridge, we would have to wait until they deteriorated to about the level Eldridge is today. He said that that may take ten years or so. He did come out and look at our street. On a scale of 1 - 5 7 with 5 being to good condition and 1 terrible, he rated Eldridg'e to be about a 1.5. He agreed that it is in need of repair Unless we petition the city with signatures of about 5CP/o of the residents, only spot repairs will be done in the fo future. According to Chris Cavett the average cost per property for - laying down a new street with cement curbs would be about $4, 500. The city pays about one third to one half of theme a cost. This is amortized over a fifteen - year period. The interest would be about 6% a year on the un paid balance. The cost to the homeowner would. be $300 a year for fifteen years plus the interest that would decline each as the unpaid balance declined. I have wormed out a schedule that would apps© 0 mate the payments. These would appear as a line item on our tax statements. Years 1. $570, 2. $552 3. $554, 4.$516 $498 $480, 7. $452, 8. $444, 9. $426, 10. $408 $390, 12 13. $354 14. $336 $300. To arrive at these figures, I divided $4,500 by 15 to get $300 a year. Then I multiplied the outstanding balance by 6% to get the interest payment and added that to the $300. 1 used 6% as an example. It could be more or less. If you would like to see Eldridge re -done and would like to have a meeting with the city engineer to have more information, please sign the petition with your name and address and return to me by November 1. If you have questions, please feel free to call nee. My phone number is 774 -0221. Thank You, Mary Schroeder 3 72 East Eldridge Ave. e 3 5 5 f dV�;��. � wnorj f�'� October 15 Eldridge Avenue A number of us have been concerned about the deteriorating condition of our street. we had thought that the city would be doing something about it within the next couple of years. when I spoke with Chris Cavett, a city engineer, he said that Eldridge was not on Maplewood's street improvement plans for the next several . ears. I asked. him why this y y was so, and he said that the city wants to do whole neighborhoods at one time. Since most of the streets in our area are considerably newer than Eldridge, eve ' would have to wait until they deteriorated to about the level Eldridge is today. He said that that may tape ten years or so. He did come out and loop at our street. On a scale of 1 -5, with 5 being in good condition and 1 terrible, Eldridge is around a 1.5 or so. He agreed that it is in need of repair.* Unless � p we petition the city with signatures of about 50% of the residents, only spot repairs will be Clone. The city has been doing spot repairs every year, and yet the street is crumbling in many areas. According to Chris Cavett the average cost for laying down a new street with cement curbs would be about $4,504 per property. This is amortized over a fifteen-year period. The interest would be about 6% a year on the unpaid balance. The cost to the homeowner would be $300 a year for fifteen years plus the interest would decline each year as the unpaid balance declined. I have worked out a schedule that would approximate the payments. These would appear as a line item on our tax statements. Years 1. $570 2. $552, 3. $554 43516 5. $498 6. $480, 7. $462 8. $444 9. $426 10. $408, 11. $390 12 $372, 13. $354 14. $336,15. $300. To arrive at these figures, I divided $4,500 by 15 to get $300 a year. Then I multiplied the outstmdtng balance by 6% to get the interest payment and added that to the $300. If you would like to see Eldridge re- done and would like to have a meeting with the city engineer to have more information, please sign the petition with your name and address and return by November 1. Thank You, Mary Schroeder RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to reconstruct Eldridge Avenue from McMenemy Street to Desoto Street, proposed City Project 01 -29, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAP LEWOO D, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as pro p osed or in connection with some other, improvement, and the estimated, cost of the improvement as recommended. FURTHERMORE, funds in the amount of $10,000 are appropriated to prepare this feasibility report. AGENDA ITEM AGENDA REPORT ' by Council TO: City Manager Date Endorsed FROM: Assistant City Engineer Modred Rejected SUBJECT: Ripley Avenue Improvements, White Bear Ave. to Van Dyke St., City Project 99 -12: Modification of the Existing Construction Contract, Change Order No. 1 DATE: December 3, 2001 Introduction Attached is Change Order No. 1 for City Project 99 -12, Ripley Avenue Improvements. The change order is for changes required during construction due to unforeseen soil and ground water conditions. Council approval is required on project change orders. Background The original amount of the contract is based on estimated. unit quantities. During construction there may be unforeseen circumstances that require the modification of the planned method of construction or in the planned amount of work. The increases outlined in Change Order No. 1 are due to the poor soil and ground water conditions that were encountered during construction. Additional subsurface drainpipe was added, as well as the construction of a "french drain" system in one area of the street. With the approval of Change Order No. 1, the revised contract would be increased by $6,457.26 from $146,983.43 to $153,440.69. Recommendation Staff recommends that the city council approve the attached Resolution for Modification of the Construction Contract for Ripley Avenue, City Project 99 -12, in the amount of $6457.26, represented by Change Order No. 1. Budget Impact There is no impact to the project budget as this work falls within the $170,000 budgeted by Ramsey County to pay the city for this project. CMC jw Attachments CHANGE ORDER DEPARTMENT OF PUBLIC WORKS MAPLEWOOD, MINNESOTA Project Name Ripley Avenue -- -White Bear Avenue to VanD ke Street - y Change Order No.. 1 Project No.: 99 -12 Date: 11 -30 -01 Contractor: Palda & Sons, Inc. The following changes shall be made in the contract documents: Unit Description U Quantity Price_ Total 4" PE Poly Drain s /sock LF 300 $8.77 $2,631.00 French Drain /Subgrade Correction LS 1.00 $3,826.26 $3,826.26 Original Contract: $146,983.43 Change This Change Order: $6,457.26 Revised Contract: $153,440.69 Approved Mayor Approved Engineer Agreed to by Contractor by Its ���1• Title RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 99 -12, Ripley Avenue, from White Bear Avenue to VanD v ke Street, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 99 -12, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executin g g said Change Order No. 1 in the amount of $6,457.26. The revised contract amount is $153,440.69. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. The project budget is increased by $0.00. Introduction On October 22, 2001, the city council approved a -request b a ro owner at 2310 Mai land Y p p dY R oad to initiate an improvement projec# to provide access #o the.Odd' nd Road curdesac Tf e property owner, Jon Tessar, has been denied access to Dorland Road due to the ' la#tin of the Hillwood Oaks Es tates. Mr. Tessar is requesting a public improvement project that would provide access to the lots he proposes to develop. Adoption of the attached resolution authorizes the project to proceed to public hearing at the next city council meetin� . g Background The preliminary report for the Dorland Road access project estima #es the project co t $40,000 to acquire Outlot B as shown on the attached M. Outlot B was created by landowner to restrict access to the street. The action proposed is to auth orize a project to investigate the issue and to potentially use the city's legal options to acquire Outlot B as right of way. A public hearing for all property owners is required prior to the council's final decision on this issue. The costs for acquisition, including costs for engineering and legal staff to investig this problem, are proposed to become the responsibility of the benefiting property, which would be the petitioner, Mr. Tessar. A public hearing is proposed to be held on December 17, 2001.. Recommendation It is recomme that a resolution be adopted approving the preliminary report on the Dorland Road access improvements and calling a public hearing for December 17, 2001 RCA Attachments Information deemed reliable but not guaranteed. - ,� � �, N88*39 51 E 134 - 07 3 E V► , .. cf. 7 "Y.- -- �- ^N 5� W-9 s� -� 7 ,� � �, V► , .. cf. 7 "Y.- -- �- ^N W-9 s� -� RESOLUTION ACCERf ING REPOkT A ND CALLING FOR PUBLIC HEARING 1. The council will consider the improvement of such street in accordance wifh the report and the assessment of abutting properly for all or a portion of ;the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $40,000. 2. A public hearing shatl be held on such proposed improvement on the 17th day of December, 2001, in the council chambers of city hall at 5 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. AGENDA REPORT AG UID A NO, Action by Council 4� ■a To: City Manager Richard Furs an E r. , From: Chief Donald Wingerl�/ , Subject: Auto Theft Prevention Grant Rejected Date: November 29, 2001 Introduction The Police Department applied for and received an Auto Theft Prevention g rant. Back round The Police Department was notified by the- Minnesota Department of Public Safety that we have been awarded an Auto Theft Prevention grant in the amount of $25,000. This grant provides funding for staffing, training and equipment to help reduce the number of auto thefts in our city. The grant will be administered b the Office of Drug Policy Y g Y and Violence Prevention. Recommendation It is recommended that we be allowed to accept this grant and that the necessa budget adjustments be made so the money may be used as directed by the Minnesota Department of Public Safety.. - Action Required Submit to City Council for review and approval. DSW:js D A ITE N� Action by Council J AGENDA REPORT Date Endor Modified To: City Manager Richard Fursman From: Chief of Police Donald Winger ,, jec d Subject: North St. Paul Dispatching Agreement - November 1, 2001 To October 31, 2003 Date: November 30, 2001 I r-�I - I %-�i %r The City of Maplewood has entered into an agreement to provide dispatching services for the City of North St. Paul. Back round In the past, the City of Maplewood provided dispatching services for the City of North St. Paul. When Maplewood's dispatching was transferred to Ramsey County in 1999, North St. Paul also went to the County. In October 2001, when the City of Maplewood re- established its own communications center, the City of North St. Paul decided to return to Maplewood for its dispatching services. A formal agreement outlining the costs and terms of Maplewood providing dispatching services for the City of North St. Paul must be approved and signed by representatives of both cities. Recommendation It is recommended that the agreement be reviewed and approved by the Maplewood City Council. Once approval has been granted, the agreement must be signed by Maplewood's City Manager. It will then be forwarded to the City of North St. Paul fora approval and signing pp g g by their representatives. Action Regui, ed Submit to the City Council for review and approval. DSW`:js Attachment LETTER OF UNDERSTANDING This letter of understanding by and between: THE CITY OF MAPLEWOOD, a municipal corporation in the State of Minnesota, hereinafter referred to as "Maplewood" AND THE CITY OF NORTH ST. PAUL, a municipal corporation in the State of Minnesota, hereinafter referred to as "North St. Paul" for terms and understanding that Maplewood-provide dispatch services for North St. Paul effective' on or about November 1, 2001, to October 31, 2003 IT IS UNDERSTOOD AND AGREED as follows, to wit: 1. Maplewood will provide 24 -hour dispatch services to North St..Paul; a. Dispatch services include police, fire; ambulance and public works emergency calls as agreed to by both parties. The scope of service_ s will be agreed upon on or before October 15, 2001. Dispatch services will begin on or about November 1, 2001. 2. Costs: North St. Paul shall pay $50,000 to Maplewood for services for the year 2002. The amount of $12,500 shall be . due and payable on a quarterly basis. North St. Paul shall pay Maplewood the amount of $50,000 for the year 2003. The amount of $12,500 shall be due and payable on a quarterly basis. 3. There shall be no costs to North St. Paul. for November and December. of the year 2001. 4. In the event that dispatching services ,are renewed by North St. Paul in the year 2004, the cost of services shall be adjusted based on the inflation rate as. determined by the State. of Minnesota Department of Finance and Data Resources Incorporated. As part of the adjustment, .consideration shall be given to an increase in calls for service based on the 2003 year. North St. Paul shall pay the cost for services on a quarterly basis, which payments shall be due on April 1; July I. October 1 and December 31 of each year. 5.. Maplewood is presently attempting to have -the Maplewood Dispatch Center as the 911 emergency public safety answering point for North St. Paul. North St. Paul shall designate Maplewood as the recipient of all possible State Aid (or reimbursement) for an Enhanced 911 service. 6. Maplewood represents that the level of service will meet or exceed the level 'of service provided by Maplewood to North St. Paul prior to the consolidation with Ramsey County Dispatch in January 1999. 7. North St. Paul agrees to assign staff to the users group to facilitate the efficient operation of the Dispatch Center. Complaints for services shall be forwarded directly to the Dispatch Manager or through the Assistant Fire Chief or Deputy Chief or Chief of Police for the City of Maplewood 8. North St. Paul may cancel this agreement with 1.80 days written notice to Maplewood. The City of Maplewood may cancel this agreement upon mutual agreement between North St. Paul and Maplewood. 9.. North St. Paul shall notify Maplewood within 24 hours of any complaint by North St. Paul on the level of service. Upon notification of a complaint, North St. Paul and Maplewood shall meet in order to resolve the dispute. In the event the dispute is not resolved, then Maplewood and North St. Paul. shall appoint an agreed -upon neutral to resolve t he dispute. The agreed neutral's decision shall be final and binding on both Maplewood and North St. Paul. 10. North St. Paul agrees to hold harmless and indemnify Maplewood for - any claims and damages, including, but not limited to, attorney fees resulting in North St. Paul's negligence. CITY OF. MAPLEWOOD: CITY OF NORTH ST PAUL By: By:. Its: City Manager Its:City Manager Dated: - Dated: Agendabom#� To: Mayor and City Council From: Richard Fursman Date: December 10, 2001 Re: City Proposal for Firefighters Bargaining Unit Ac- I �`C�I ncil D t Endorsed Modified Rej ected-_ The following is the proposal for 2002. I believe this meets the expectations of the bargaining representatives for 2002. Our objective is to develop a long -range plan to be presented to the Council in the spring of 2002. This will be critical information needed for the future pay and benefit rates for the paid -on -call firefighters. A proposal for 2002 is needed now however, until the new long range plan is developed and adopted; the 2002 proposal is as follows: ......... 1. Effective 1 -1 -02 the call pay will be increased by 10 %. From $12.00 to X13.20 per r (This is the first increase in five years) 2. Beginning on 1 -1 -02 the pension benefit will be increased to $3,600 per year of service. (Presently, the pension benefit is $3,300 per year of service.) 3'. Beginning on 7 -1 -02 the firefighters will be allowed the option of deferring from taxes a portion of their gross wages by enrollment in a deferred compensation plan. This is similar to a 401K plan with several investment options to select from. Deferred compensation is a pre -tax payroll deduction plan intended to help employees save for retirement using pre -tax contributions and tax - deferred growth. Employees decide when to start, how much to contribute, and which investment options in the plan to use. (It should be noted that this provision has no cost to the City) The firefighters and their representatives will be meeting a week or so after the council meeting to vote on the proposal. Please review this and call me if you have any questions or would like to meet. I would also like to thank the firefighter committee members of the relief association and the station representative and Dan Faust for the many hours put in on behalf of all the firefighters. Recommendation: Adopt the proposal as presented for the 2002 compensation and retirement plan for the paid -on -call firefighters. Memo AGENDA REPORT To: Richard Fursman, City Maner or From: Steve Lukin, Fire Chief CC: City Clerk Date: 12/03/2001 Re: Residential and Commercial False Fire Alarm Ordinance Agenda Item�U Action by counca Date Endorsed Modified Rej e+ce, RAC;KnRnt wn For the past 20+ years, the Maplewood Fire Department has taken the issue of residential and commercial false alarms very, very seriously. Each year, we respond to approximately 200 false alarms due to lack of maintenance or lack of concern by the building owners or renters. Approximately 30 or so buildings initiate these 200 alarms. Because of this, we feel it is very important that an ordinance be put in place to help us protect the life safety of the citizens of Maplewood and those that visit. There has been a lot of time put into researching this ordinance and it has been reviewed by the City's Attorney's Office. The draft that you have meets all the necessary legal requirements. Other cities using an ordinance similar to this are Oak Park Heights, Excelsior, Brooklyn Center, Roseville and Bloomington. In order for an ordinance of this type to have an impact, it must have the necessary fines to go along with it. Obviously, these fines will bring revenue into the general fund for the City of Maplewood, however, this is strictly a life safety issue ordinance that we feel is necessary in order for us to protect the residents of Maplewood and their visitors. We strongly believe that the individuals who continually abuse their fire alarm systems or put little regard in their systems will find that it will be cheaper for them to maintain them on an ongoing basis rather than constantly pay these fines. This in turn, will help to insure the safety and welfare of the residents of Maplewood. This type of ordinance is presently in place in the police department for burglary false alarms, both residential and commercial. Chief Winger has stated that this ordinance has helped reduce the number of false calls by way of better maintenance rather than paying fines. RECOMMENDATION Therefore, I recommend the City Council approve the false alarm ordinance for both residential and commercial fire alarms as presented. Fat P64 -/ 1) CITY O 2002 PROPOSED PROPERTY TAXES AND 2002 PROPOSED BUDGET PUBLIC HEARING DECEMBER 10, 2001 P:\FINANCE\WORD\BUDDOC\BDGTHEAR.DOC Your Property's 2001 Estimated Market Value In March you received from Ramsey County a NOTICE OF YOUR PROPERTY'S 2001 ESTWATED MARKET VALUE. Please read this notice. It will affect how much property taxes p �y you y will pay in 2002. Every year Ramsey County sends you a notice advising you of the estimated value of your property. Since property taxes are based on the value of your property, your property taxes will increase as the value of your property increases. The value on the notice is the amount that the county assessor estimates your property would sell for based on sales of property in your area. If you think your property is incorrectly assessed, follow these steps: Talk to County Appraisal Services Staff • Call 266 -2131 • Check the facts • Review sales of similar neighboring properties IF NOT SATISFIED --+ Appeal to the Minnesota Tax Court The deadline for filing is March 31 of the year the taxes are due Regular Division • Attorney recommended • Decisions appealable to Supreme Court • Can be used for any property • Property assessed over $100,000 must file here Appeal to County "Board of Equalization" • File an appeal by April deadline • Board meets late in June • Appeal in person or by letter • Call County Assessor's Office for information IF NOT SATISFIED \X Small Claims Division (You must go through the Board of Equalization process first.) • Attorney not necessary • Decisions are final • Use for your home, or any property, assessed under $100,000 P:\FINANCE \WP \MOTION \NEWS0301.WPD A - HOW YOUR PROPERTY TAXES ARE DETERMINED Box 1 Total Proposed Local Budget -minus Box 2 All Non - Property Tax Revenue, eg: * State Aid * Fees, Etc. = equals Box .3 Property Tax Revenue Needed (Levy) divided by Box 4 Assessor's Market Value x times BOX 5 State Mandated Class Rates = equals Box 6 Total "Tax Capacity" (Formerly Assessed Value) = equals BOX 7 Property Tax Rate ( "Tax Capacity" Rate) YOUR PROPERTY TAX = Your Property's Market Value X Class Rate(s) X " Tax Capacity " Rate_ Source: "Understanding Your Property Taxes. 1994 Edition." Minnesota Taxpayers Association, p. 6 P:\FINANCE\WORD\BUDDOC\BDGTHEAR.DOC A -2 FORMULA FOR 2002 PROPERTY TAXES Example of tax calculation for a home using the proposed 2002 tax rate. Tax rate is for a home in ISD 622 and the Metro Watershed. S telp 1 - Calculate Tax G MARKET STATE HOMESTEAD TAX VALUE X FORMULA = CAPACITY $108,500 $108,500 XAl = $1,085 Stems 2 - Calculate Tax based on Tax Caoacity: TAX TAX CAPACITY X RATE _ $1.-085 116.387% Stems 3 - Calculate Tax based on Market Value: MARKET TAX VALUE X RATE _ $108,500 0.03135% Sler) 4 - Calculate Total Tax: NET TAX BASED TAXES BASED QN TAX CAPACITY + ON MARKET VALUE _ $1,262.80 $34.01 Stems 5 - Calculate Homestead Credit: MARKET VALUE X FORMULA $1 08,500 $76,000 X .004 $32,500 X .009 TOTAL TAX $1,296.81 HOMESTEAD CREDIT $304.00 -29.25 $274.75 S tep 6 - Deduct Homestead Credit: TOTAL HOMESTEAD NET TAX — CREDIT = TAXES $1,296.81 $274.75 $1,022.06 PROPERTY TAX $1,262.80 TAX /lam l !�. ♦ -\ ■ _. $34.01 P: \FINANCE \WORD \BUDDOC \BDGTHEAR.DOC A -3 ESTIMATED 2002 CITY PROPERTY TAX CHANGES. TAX RATE CHANGES Estimated Payable 2001 Payable 2002 Percent Local Tax Rate Local Tax Rate Change Tax rate on tax capacity 19.971% 35.443% +77.5% Tax rate on market value for open 0.03066% 0.03135% +2.3% space and fire safety bonds PROPERTY TAX CHANGES ON HOMES Estimated Tax Before Increase Market Tax Homestead Increase (Decrease) Value * Capacity Credit Amount Percent $70 $ 700 $270 $121 81.2 % 100 1,000 385 152 65.2% 132 ** 1 512 171 50.1% 160,000 1 617 185 42.8% *The values listed for 2002 are 8.5% more than for 2001, which was the average change according to the Ramsey County Assessor's Office. "Median value home in Maplewood P:I FINANCE IWORDIBUDDOCIBDGTHEAR.DOC A -4 MAPLEWOOD HOMEOWNER COSTS FOR SERVICES Servi Monthly Bill Rubbish removal Phone service Cable television City property taxes $20.03 $23.83 $38.08 $42.67' *Breakdown of city taxes on median value home: Police protection Debt service on bond issues Public works General government Parks and recreation Fire protection Community development All other services $12.32 $8.57 $5.25 $4.81 $3.01 $2.91 $2.27 $3.53 P: 1F INANCEIWORDIBUDDOCIBDGTHEAR.DOC A -5 M , PROPERTY TAX RELIEF The legislature provides several different types of property tax relief. The homeowner's and renter's rebates are given to taxpayers whose property taxes are disproportionate to their income. More importantly, a targeting refund is available for homeowners whose taxes increase by more than 12% from the prior year. No income limits apply to this refund. Property owners file for the refunds using state form M1 -PR which is sent out with state income tax instructions. The M1 -PR form can also be obtained several ways as follows: • at post offices, libraries, and most banks; • by calling the Minnesota Department of Revenue at 651- 296 -3781; • on the internet at http: / /www.taxes.state.mn.us; or • by writing to:. Minnesota Tax Forms Mail Station 5510 St. Paul, MN 55146 -5510 P: \FINANCE \WORD \BUDDOC \BDGTHEAR.DOC A -6 PROPOSED 2002 TAX LEVY C:IEXCELIBUDGE1 A -7 2001 2002 Chan e Levy LL Amount Percent General Fund: Gross levy $8,113,999 $8,367,520 $253,521 3.1% HACA reduction 1 0 1 - 100.0% Net levy 6 8 1,852 28.4% Debt Service Funds: Gross levy $1,776,580 $1,686,910 ($89,670) -5.0% HACA reduction- 0 0 0 0.0% Net levy 1 1 (89,670) -5.0% C.I.P. Fund: Gross levy $180,000 $77,000 ($103 - 57.2% HACA reduction 0 0 0 0.0% Net levy 180,000 77,000 (1037000) -57.2% Community Center Operations Fund: Gross levy $0 $60,000 $60,000 N/A HACA reduction 0 0 0 0.0% Net levy 0 60,000 60,000 N/A F.T.R. Fund: Gross levy $0 $106,800 $106 N/A HACA reduction 0 0 0 0.0% ` Net levy 0 106,800 106,800 N/A Park Development Fund: Gross levy $0 $50,000 $50,000 N/A HACA reduction 0 0 0 0.0% Net levy 0 507000 50 N/A Totals -Ali Funds: Gross levy $10 $10 $277,651 2.8% HACA reduction 1 0 (1,599,169) - 100.0% Net levy 8 10,348 1 22.2% C:IEXCELIBUDGE1 A -7 TAX LEVY FOR 2002 UP 22.2% ■ Elimination by legislature of $1.6 million for HACA causes 19.4% increase — Homestead and agricultural credit aid from the state is being eliminated for all cities — T of the HACA elimination is offset for some cities by another state aid called Local Government Aid — For example, St. Paul received $71.8 .million of HACA and LGA this year — Next year St. Paul won't receive any HACA but their LGA will be $73.6 million — Maplewood received $2.3 million of HACA and LGA this year — Next year Maplewood will ,receive about $700,000 of LGA — HACA loss for Maplewood is like a 12% cut in a family's income because it is 12 °/a of our General Fund revenues — The legislature is forcing cities to raise their taxes ■ If HACA aid had not been eliminated increase would be 2.8% P:1FiNANCE \WORD \BUDDOC\BDGTHEAR.DOC 8 Breakdown of Tax Levy Increase Increase Due to HACA Elimination 85% ll.Wrease for Other Reasons 15% P:\ FINANCE \WORD \BUDDOC\BDGTHEAR.DOC A -9 THE FOLLOWING PAGES ARE AN EXCERPT FROM THE PROPOSED 2002BUDGET P:\ FINANCE \WORD \BUDDOC \BDGTHEAR.DOC 4 I l w � Together We Can Honorable Mayor and Council Members: In compliance with State Statutes, I am pleased to transmit the 2002 proposed Budget for the City of Maplewood. The major objectives of the 2002 Budget are designed to help the Council accomplish the goals and objectives established in March of 2001. Much of the budget is concentrated on maintaining the "high quality and cost effective public services provided to the residents of Maplewood. Changes in the budget reflect the attention and emphasis desired by the Council to meet the changing needs of the community. The most noteworthy objectives include an emphasis in redevelopment of infrastructure and commercial and residential properties, development and preservation of the City's parks, trails and community center, better communication with the public, and to begin transition to a combination fire department with paid -on -call and full -time fire fighters. The aforementioned objectives and many others are part of a larger all encompassing goal of working effectively and efficiently. This is reflected in the ability of the City to expand services at a minimal cost to residents and stay within the levy limitation. Other objectives and detail are listed on the following pages. The Finance Director and his staff using input from the department heads prepared this document. It is in a format similar to the 2001 Budget, which received the Award for Distinguished Budget Presentation from the Government Finance Officers Association of the United States and Canada. It is intended that the format of this document and the information contained within it will clearly communicate the City's 2002 financial plans and provide an operations guide for all City departments. The budget is divided into three main sections: Operations, Capital Improvements, and Debt Service. Within the Operations section, the basic focus is on 2002 performance objectives for each department and the planned expenditures to accomplish the objectives. The focus of the Capital Improvements section is the construction projects planned for 2002. The Debt Service section focus is on the scheduled bond issue principal and interest payments due in 2002. Conserving the financial resources of the City is more important than ever. The budgeting function is the primary tool the Council has to make sure the City's limited resources are wisely utilized and to establish department objectives for the coming year. We continue with the combined objectives of ensuring Maplewood is an affordable place to live while providing the services that make it a good place to live. The Council's continued direction. and efforts in refining this budget will be appreciated. I would .also like to express my appreciation to all City personnel who assisted in the preparation of the 2002 proposed Budget. Sincerely, RTtlhard Fursman City Manager OFFICE OF THE CITY MANAGER 1 -5 651-770-4524 CITY OF MAPLEWOOD • 18 30 EAsT CouNTY ROAD B • MAPLEWOOD, MN 55 109 BUDGET OVERVIEW During preparation of the 2002 Budget city staff focused on the long- MAJOR range goals established on March 30, 2001 by the City Council and INITIATIVES management staff. Most of the major initiatives included in the 2002 Budget are based on these long -range goals. The major initiatives are as follows: 1. Public safety dispatching services will be provided by city employees at a new communications center in city hail due to cancellation of the contract with Ramsey County for dispatching services. 2. Full -time firefighters will be hired for the first time to supplement the approximately 100 part -time firefighters. 3. The budget for infrastructure replacement will increase by 61 %. .4. Property taxes will be levied for the first time for park development, replacement of furnishings at the community center and for establishment of a Fire Truck Replacement Fund. The transfer of public safety dispatching services back to the city from Ramsey County is due to the termination of the dispatching contract by the Ramsey County Sheriff. City employees provided dispatching services until January 1, 1999 when Ramsey County began providing these services. The transition from county - provided to city - provided services began on May 14, 2001 when the City Council approved a $80,500 transfer from the General Fund contingency account to finance communication center operating costs for the last 3.5 months of 2001 and the issuance of $750,000 capital notes to finance dispatching equipment. The Council also approved eight dispatcher positions and one supervisor position. One of the long -range goals established on March 30, 2001 was to begin to make a transition to a full -time Fire Department. Full -time firefighters are needed to supplement the approximately 100 part -time firefighters because of the reduced availability of daytime firefighters. Currently on daytime fire and medical calls the firefighters have less than two years of experience and in many cases are still in training. In 1999 Maplewood had the ninth highest call volume in the state with a total of 2,682. Most of the top twenty departments (based on number of calls) had full -time firefighters or a combination of full -time and part -time. The 2002 Budget includes the addition of six full -time firefighters that would work daytime hours. When they are not responding to fire and medical calls they will be doing fire prevention building inspections and fire prevention education. 1 -6 � r Another long -range goal established on March 30, 2001 was to develop a strong public works infrastructure (streets, storm sewers, etc.). In order to begin work on this goal, the 2002 budget for infrastructure replacement will increase by 61 %from $2.1 million to $3.4 in the capital improvements budget. Property taxes will be levied for the first time for park development, replacement of furnishings _at the community center and for establishment of a Fire Truck at Fund to address additional goals established on March 30,. 2001. The $50,000 tax levy for the Park Developme Fund will supplement funding from park availability charges and interest on investments to finance park development projects totaling $150,000 in 2002. A $60,000 tax levy for the Community Center. Operations Fund along with operating income will finance $121,000 of furnishings and equipment scheduled for replacement. The $106,,800 tax levy for the Fire Truck Replacement Fund Wil begin to provide for the replacement of fire trucks after 20 yea of service without issuing bonds and incurring interest expense. This plan was approved by the City Council on December 13, 1999. The City's tax levy for 2002 is $10,348,230 which is 22.2% higher than TAX LEVY 2001. This is despite a budget preparation process that involves close FOR 2001 scrutiny of proposed expenditures and a constant search for non -ta.x 22.2% � revenues. HIGHER The major cause of the 22.2% tax levy increase is the elimination by the legislature of $1.6 million of homestead and agricultural credit aid. If this aid had not been eliminated, the tax Levy increase would be 2.8 %. Approximately 81 % of the 2002 tax levy is for operations financed by the General Fund. Most of the remaining levy (16 %) is for debt service costs on bond issues. The remaining 3% of the tax levy is for capital improvements. The tax bill adopted by the legislature imposed property tax levy limits STATE for two years. The limit for 2002 is equal to the greater of a limit TAX LEVY computed with the actual 2001- levy plus 2001 state aids increased for LIMIT LAW one year of growth and inflation or the actual 2000 levy plus state aids increased for two years of growth and inflation. The 2002 Budget includes a property tax levy that is equal to the estimated levy limit. The city will not be informed by the state of its levy limit until September 1. Budget adjustments will be needed if the levy limit is less than the estimate used for budget preparation. 1 -7 In 2001. the City received 20.5% of the property taxes on property within CITY the City. It is anticipated that this rate will increase significantly in 2002 RECEIVES because the legislature has transferred city aid to school districts. The 2005% OF following illustration indicates the allocation of property tax dollars by TAXES government type. ' af. T: �, "� iii � 3c, t sRar:`'�► ��w,� 8 .53618;2 3 ze 7.5% 20.5% Other City 2002 EXPENDITURES BUDGET $33-.7 MILLION .. ... .... ... ry.._. .aN 3hirJl0 ?Ow�w4:.5 r ; qy A - M 33.3 Schools At • y �r < 7 . �.r G ' 38.6% County It should be noted that the above data is for property in Maplewood that is located within School District 622. Expenditures in the 2002 Budget are 7.7% higher than 2001. The breakdown by section is listed in the following table: REVENUES AND EXPENDITURES BY SECTION Comparison of 2001 and 2002 Budget REVENUES EXPENDITURES Amount Change Amount Change Operations $25,325,500 3.6% $26 4.0% Capital Improvements 2,727,550 98.0 4 44.7% Debt Service 2 (5.0 %) 3,015,030 4.5% Totals $30 7.6% $33,768 7.7% The difference between total revenu and expenditures will be financed by the use of surplus fund balances and bond issues. �:3 61 0 d M OPERATING BUDGET This portion of the budget covers basic City services such as police, firefighting, street maintenance, recreation programs, park maintenance, planning, building inspections and utility maintenance. The expenditures for the funds within this portion of the budget are grouped by department and subdivided into divisions for each department. Budget performance is measured based on the accomplishment of the objectives for 2002 listed for each department and by the percentage of budgeted expenditures that are, spent. OPERATING BUDGET REVENUES UP 3.6% AMBULANCE RATE INCREASE Operating budget revenues for 2002 are 3.6% more than 2001. The revenue category with the largest increase is the taxes category which is up $1,919,140. Most of this increase ($1.6 million) is due to elimination by the legislature of homestead and agricultural credit aid. Revenues in the charges for service category include a planned increase in ambulance rates effective January 1, 2002 as indicated in the following table. AMBULANCE RATE INCREASES Increase Decrease 2001 2002 Amount Percent Basic Life Support: Resident $415 $550 $135 32.5% Non - resident 440 570 130 29.5 Advanced Life Support: Resident 710 835 125 17.6 Non - resident 760 870 110 14.5 Charge per mile 9.65 9.25 (0.40) (4.1) The 2002 ambulance rates are based upon the average 2001 ambulance rates charged by other providers. The increase in rates will produce additional revenues of approximately $294,800. The increase in rates will decrease the property tax subsidy for ambulance services. Operating budget revenues for 2002 produced by utility service charges UTILITY RATES will total $3,366,600 which represents 13.3% of the total operating UP 0.8% budget revenues. Utility service charges consist of sewer service 1 -9 charges ($3,110,930) and recycling charges ($255,670). Sewer rates will be increased by 0.6% to finance the 2002 Budget for the Sanitary Sewer Fund, Most of the revenues from the sewer rates finance the Metropolitan Council sewage treatment charges to Maplewood which will be 66.8% of the operating expenses for the Sanitary Sewer Fund in 2002. The sewage treatment charges for 2002 are anticipated to be $1,989,960 which is only $2,860 more than the 2001 budget. The Metropolitan Council sewage treatment rates will increase by approximately 4.2% but this will be offset by variations in annual sewage flow from Maplewood. Recycling charges- are being increased by 3.3% because of higher recycling costs and a need to replenish reserves in the Recycling Program Fund. The following table summarizes the proposed utility rate changes for an average home. UTILITY RATES IMPACT ON AN AVERAGE HOME It should be noted that the quarterly sewer and recycling charges for 2002 are less than 1999 when they totaled $51.44. Operating budget expenditures for 2002 are $25.3 million, which is 4.0% OPERATING higher than 2001. The largest expenditure increase is in the Fire BUDGET Department which is up 21..5 %. Most of the increase is due to the EXPENDITURES addition of six full -time firefighters. UP 4.0% Population growth and commercial development requires budget increases in excess of the inflation rate in order to maintain the present level of City services. The size of population increases is directly related to the number of new housing units built. Commercial development can 1 -10 Quarterly Charge Increase (Decrease) 2001 2002 Amount Percent Sewer service* $43.50 $43.75 $0.25 0.6% Recycling charge 4.50 4.65 0.15 3.3% Total $48.00 $48.40 $0.40 0.8% *Rate per 1,000 gals $2.17 $2.18 $0.01 0.5% It should be noted that the quarterly sewer and recycling charges for 2002 are less than 1999 when they totaled $51.44. Operating budget expenditures for 2002 are $25.3 million, which is 4.0% OPERATING higher than 2001. The largest expenditure increase is in the Fire BUDGET Department which is up 21..5 %. Most of the increase is due to the EXPENDITURES addition of six full -time firefighters. UP 4.0% Population growth and commercial development requires budget increases in excess of the inflation rate in order to maintain the present level of City services. The size of population increases is directly related to the number of new housing units built. Commercial development can 1 -10 +20 FULL -TIME EMPLOYEES be monitored based on the valuation of non - residential building permits. For the past three years the amounts have been as follows: DEMAND FOR CITY SERVICES BASED ON GROWTH NON - RESIDENTIAL GROWTH RESIDENTIAL GROWTH Valuation of New Housing Percent Non- residential YEAR Units Population Change Buildin Permits 1998 139 35 1.7% $62,315,310 1999 263 35,780 1.2 % $32,467,640 2000 77 34,947 (2.3) %0 $35,661,840 The population listed for 1998 and 1999 are Metropolitan Council estimates. The population for 2000 is from the U.S. Census Bureau. The average annual population increase between 1990 and 2000 was 1.3 %. if this rate of increase Continues, the city's population in 2001 will be 35,401 and in 20.02 wil.11 be 35,8.62. The number of full -time employees included in the 2002 Budget is 167. This is an increase of twenty positions. The change in budgeted full -time positions by department is as follows: +1.22 Community Development — A building inspector has been promoted to .a new assistant building official position and 22% of the assistant city manager /community development director has been transferred from the Human Resource Department. +6.00 Fire Department — Six full -time firefighter positions have been added. +0.63 General Government Department — Four positions that were shared between the Building Operations Division and the Community Center Building Maintenance Division have been re- allocated which results in a net increase of 0.30 full -time positions. A part -time clerk - typist position in the Deputy Registrar Division has been changed to a full -time position. One- quarter of the executive assistant position has been transferred to the Human Resource Department. One -half of a secretary position has been added. Part of the marketing /public relations specialist (.07) has been transferred from the Parks and Recreation Department. 1 -11 a +0.53 Human Resource Department - One - quarter of the executive assistant position has been transferred from the. General Government Department. Part of the assistant city manager/ p y g community development director (22 %) has been transferred to the Community Development Department. One -half of a secretary position has been added. +0.37 Parks and Recreation ' Department - Four positions that were shared between the Building Operations Division and the Community Center Building Maintenance Division have been re- allocated which results in a net ,decrease of 0.30 full -time positions. Part of the marketing /p.ublic relations specialist (.07) has been transferred to the, General Government Department. +11.00 Police Department - Positions added are eight dispatchers, one communications supervisor, and two police officers. +1.00 Public Works Department - A staff engineer position has been added. 57 %o OF OPERATING BUDGET IN. GENERAL FUND Approximately 57% of the Operating Budget is accounted for in the City's General Fund. Revenues projected for 2002 will be 7.3% higher than the 2001 . Budget. Expenditures will be 7.3 % higher in 2002 than the 2001 Budget. The 2002 Budget for the General Fund is a deficit budget as 2002 expenditures exceed revenues by $605,090. Transfers to other funds will increase this deficit to $781,930. The deficit will be financed by using part of the surplus fund balance. The following shows sources and uses of funds for the 2002 Budget compared to the 2001 Budget: 1 -12 % CHANGE 2001 2002 INCREASE OVER 2000 BUDGET BUDGET (DECREASE) BUDGET Sources of funds: Current property taxes $6 $8 $1 28.8% Other revenues 7 6 (852,480) (11.9)% Fund balance 775 9 400 781 6 0.8% Total $14 $15 $1 7.0% Use of funds: Expenditures $14 9 1:77 9 610 $15 $1,041 7.3% Net interfund transfers .211 176 (34,360) (16.3)% Total $14 $15 $1 7.0% 1 -12 Y r 0 V! It has been common for the past several years to have a General Fund deficit bud et Despite this practice the fund balance in the General g p Fund has increased and has been maintained at an appropriate Level. This is because it is city budget policy to make conservative revenue estimates and liberal expenditure estimates. Consequently, the General Fund endin g Y balance is usual) much higher than budgeted and provides a resource for financing the deficit in the annual budget. The 7.3% increase in General Fund revenues amounts to $1,000,530. GENERAL FUND The largest increase is in the property taxes- current category which is up g p p Y REVENUES $1,853,010. In 2002 current property taxes will be 56.7% of total UP revenues for the General Fund, In 2001 property taxes were 47.2% of 7.3% the revenues. Department expenditure requests for the General Fund were 11.0% GENERAL FUND higher than the original 2001 Budget. The 2002 Budget includes PER CAPITA recommended expenditures that are 7.3% higher than the 2001 Budget. EXPENDITURES On a per capita basis, General Fund expenditures will increase by 6.0% UP 6.0% as indicated in the following table: -- GENERAL FUND EXPENDITURES 1999 2000 2001 2002 ACTUAL ACTUAL BUDGET BUDGET Expenditures $12,489,315 $13,275,680 $14 $15 Population 35 34,947 35,401 35 Per capita expenditures $3 4 9 $ 380 $400 $424 for General Fund PERCENT CHANGES: Percent change in 6.4% 6.3% 6.8 % 7.3% expenditures Percent change in 1.2% (2.3)% 143% 1.3% population Per capita expenditures 5.2 % 8.6% 5.5% 6.0 % percent change Actual per capita expenditures for 2001 and 2002 may be significantly different than the budget amounts as population changes are difficult to estimate and expenditures are usually less than the budget. 1 -13 An analysis of the General Fund cash flow for 1999 and 2000 indicated GENERAL FUND that the fund balance should be 27.7% of the revenues to finance cash BALANCE flow needs. The fund balance also needs to be enough large h to finance g WILL BE unexpected expenditures that are in. excess of the General Fund 3600% contingency account. Therefore, the budgeted 12 -31 -02 fund balance g Y g OF BUDGET has been set at 36.0% of the 2002 budgeted revenues. This should provide a sufficient balance to cover cash flow needs and unexpected- expenditures. Also, it is near the level that it was at in October, 1989 when the city's bond rating by Moody's Investors Services was increased to Aa. The... 12 -31 -01 fund balance was 36.7% of the 2001 budgeted revenues. CAPITAL IMPROVEMENTS BUDGET This portion of the budget covers the acquisition and construction of mayor facilities other than those financed by the Operating Budget. The revenges and expenditures within the Capital Improvements Budget are grouped by fund. The money within each fund is restricted for major equipment purchases and construction projects costing in excess of $50,0.00. All other capital outlay is financed within the Operating Budget: The 2002, Budget implements the first year of the 2002 -2006 Capital Improvement Plan adopted by the City Council on May 29, 2001. This five -yeas plan is updated annually through a comprehensive capital needs planning process. Revenues for 2002 in the Capital Improvements Budget are $2,727,550 CAPITAL and 98.0% more than 2001. This increase is caused primarily by an IMPROVEMENTS increase in state street construction aid to finance improvement projects. REVENUES UP .Major revenue sources for the 2002 Capital Improvement Budget are 9 $• 0 % taxes ($730,710) and street construction state aid ($1,600,000). The largest Capital Improvement Budget expenditures planned for 2002 CAPITAL include improvement of English Street between Frost Avenue and IMPROVEMENTS Highway 36 ($1,300,000), Ripley Street from English Street to EXPENDITURES Hazelwood Avenue ($580,000), County Road D from White Bear UP 44.7% Avenue to Lydia Street ($1,000,000), and replacement of a ire truck ($309,000). The impact of these items on operating costs will not be significant. Total 2002 expenditures are $4,103,980 and 44.7 %% more than 2001. Most of the increase is for public improvement projects. 1 -14 M DEBT SERVICE BUDGET This portion of the budget covers the payment of principal and interest DEBT on the City's bonded indebtedness. Each bond issue has a separate SERVICE debt service sinking fund. REVENUES DOWN 5.0% Revenues for 2002 are 5.0% less than 2001 rimaril due to a decrease p Y in property taxes. Major revenue sources, as in past years, are property taxes ($1,670,040), special assessments ($299,320), and interest on investments ($111,160). Expenditures for 2002 are 4.5% more than 2001. The increase is due to DEBT SERVICE higher scheduled principal and interest payments. The anticipated new EXPENDITURES debt issues for 2002 total $1,620,000 to finance public works UP 4.5% improvements. At the end of 2002, general long -term net debt payable will be $28,392,297 which is 1.0% less than projected for the end of 2001. Operating Budget increases in the future will continue to exceed the .FUTURE inflation rate because of population growth and increases in commercial GROWTH development. The City has .experienced slow steady population growth WILL IMPACT since .1990. Average annual population increases between 1990 and OPERATING 2000 were 1.3 %. It is anticipated that population growth may continue at BUDGET an annual rate of 1.3% in 2001 and 2002. In 2000 the City issued building permits with a total valuation of $57.4 million. In 1999 the City issued building permits with a total valuation of $63.5 million. Permit values over the last 10 years have ranged from $38.8 million to $94.6 million. Based on projections in the 2002 -2006 Capital Improvement Plan, the CAPITAL Capital Budget will range from $6.7 million to $7.8 million in 2003 -2006. IMPROVEMENT Major factors affecting the ca ital bud ets will be p g (a) residential and EXPENDITURES commercial growth and (b) the number of public improvement projects IN that are approved for construction. Bond issues and capital notes to 2003 -2006 finance the 2002 -2006 Capital Improvement Plan total $16,980,000. 1 -15 CITY OF MAPLEWOOD, MINNESOTA 2002 BUDGET MAJOR OBJECTIVES • Kee p the General Fund property tax levy within the limit set by state law. • Increase the level of services p rovided by the Fire, Police, and Public Works departments by the addition of personnel. Increase the Community Center's net income before depreciation to $89,100 in order to partially finance the scheduled replacement of furnishings and equipment. • Provide an operating reserve within the General Fund contingency account equal to approximately 1.2% of the budgeted 2002 expenditures. • Provide a General Fund budgeted: ending fund balance equal to 36.0% ofthe budgeted g g revenues to provide working capital to finance expenditures between the semi - annual receipt of property tax and state aid revenue and to provide a reserve for emergencies. p p Y • Implement new property tax levies for the Community Center Operations Fund, Fire Truck Replacement Fund, and Park Development Fund to provide funding for the first year of the 2002 -2006 Capital Improvement Plan. • Provide property tax revenue for the Debt Service budget to (a) pay principal and interest on bond issues and (b) amortize projected debt service fund deficits. 2 -1 • w 2001 and 2002 BUDGET -ALL BUDGETARY FUNDS Financing Sources and Expenditures Financing Sources 2001 Budget - $31.4 Million Expenditures by Category 2001 Budget - $31.4 Million Financing Sources 2002 Budget - $33.8 Million Expenditures by Category 2002 Budget -X33.8 Million 2 -2 N) i# , i. CITY OF MAPLEWOOD, MINNESOTA 2.002 BUDGET REVENUE ASSUMPTIONS Tax revenues consist of property taxes (current, delinquent, forfeited tax sales, tax increment, and mobile home), charitable gambling taxes, and cable television franchise taxes. Current property tax revenues account for most of the revenues in this category and consist of the following amounts: Operating Budget Capital Improvement Budget Debt Service Budget Totals 2001 Budget $6,430,830 177,200 1,774,820 2002 Percent Budget Change $8,343,240 29.7% 231,460 30.6% 1, 670, 040 -5.9 % $8,382,850 $10,244,740 22.2% The total current taxes of $10,244,740 account for 93.5% of the total tax revenue for 2002. Collections for 2002 are anticipated to be 99.0 % of the amount levied. Special assessments are charges against property (a) for capital improvements such as street reconstruction and (b) for the collection of delinquent utility bills. Special assessment revenues consist of the following amounts: 2001 2002 Percent Budget Budget Change Operating Budget $49,500 $36,360 -26.5% Debt Service Budget 366,160 299 -18.3% Totals $415,660 $335 - 19.2 % Special assessment collections for 2002 Will be 19.2% less, than the 2001 Budget based on an analysis of new rolls, scheduled installments and historical collection rates. Business license fees are required to be paid annually in order to operate a business within the City. Liquor license fees and general business licenses account for most of the revenue in this category. Non- business license and permit fees are levied to finance the cost of inspecting and regulating new Construction. All license and permit revenues are in the Operating Budget. Building permit fees generate most (44.5 %) of the revenue in this rY cate g o Revenue estimates assume that rates for business licenses and permits will be 2 -3 increased by an average of 2.1 % to keep pace with the projected inflation rate for 2002. Non - business license and permit fee revenue estimates are based on the assumption that they will equal the average for 1998 -2000. Intergovernmental revenues are monies from other governments in the form of grants, entitlements and shared revenues. Intergovernmental revenues consist of the following amounts: 2001 2002 Percent Budget Budget. Change Operating Budget $3,063,480 $1,597,950 - 47.8% Capital Improvement Budget 470,000 1 283.0% Totals $3,533,480 $3,397,950 -3.8% Two items account for most of these revenues: state local government aid (LGA) and street construction state aid. For the year 2002, it is anticipated that LGA will be $717,740. All LGA revenues are in the Operating Budget. Street construction state aid is a portion of state gasoline and motor vehicle registration fees that are allocated based on population and fiscal need. For the year 2002, the City anticipates street construction state aid of $1,800,000 for various construction projects. These revenues are in the Capital Improvement Budget. Charges for service consist of Community Center and recreation program fees, recycling and sewer charges, miscellaneous department fees, and ambulance charges. Revenues from service charges will be 5.5% more than the 2001 Budget due to (a) an anticipated -increase in Community Center and recreation program revenue, (b) an increase in sewer and recycling billing rates, (c) an increase in ambulance rates, and (d) higher engineering fees. Fines and penalties consist of (1) the City's share of fines collected by the County for court actions, (2) false alarm fees and (3) revenue from drug forfeiture proceedings. All of these revenues are in the Operating Budget. Revenues from fines and penalties will be 0.8% less than budgeted for 2001 based upon average actual collections for 1998 -2000. 2-4 Miscellaneous revenues include interest on investments, internal service charges, park, availability charges and water availability charges. Miscellaneous revenues consist of the following amounts: Internal service charges for payroll benefits account for 54.3% of the miscellaneous revenues. 2 -5 2001 2002 Percent Budget - Budget Change Operating Budget $5,264,770 $ 0.0% Capital Improvement Budget 229,430 196 -14.2% Debt Service Budget 50,100 111,160 121.9% Totals $5,544,300 $5,570,870 0.5% Internal service charges for payroll benefits account for 54.3% of the miscellaneous revenues. 2 -5 ALL BUDGETARY FUNDS REVENUE SUMMARY y 35 c 0 gem 30 25 20 15 10 5 0 01 BUDGET 02 BUDGET C3 Taxes 13 Special Assessments ■ Licenses /Permits Q Intergovernmental * Charges for Services ® Fines /Penalties ❑ Miscellaneous �Vv CITY OF MAPLEWOOD, MINNESOTA 2002 BUDGET REVENUE SUMMARY - ALL BUDGETARY FUNDS 2001 2002 Total By Source BUDGET BUDGET Taxes Special Assessments Licenses and Permits Intergovernmental Revenue Charges for Services Fines and Penalties Miscellaneous Totals Total By Fund Operating Budget: Charitable Gambling Tax Community Center Data Processing Dental Self- Insurance Enhanced 911 Service General Hazardous Materials Housing Replacement Law Enforcement Block Grant Payroll Benefit Police Services Fund Recreation Programs Recycling Program .Sanitary Sewer Vehicle and Equipment Maintenance Total Operating Budget Capital Improvements Budget: Capital Improvement Projects Fire Truck Replacement Park Development Public Improvement Projects Street Construction State Aid Tax Increment Housing District #1 -1 Tax Increment Housing District #1-2. Tax Increment Housing District #1 -3 Tax Increment Housing District #1-4 Tax Increment Housing District #1 -5 Tax Increment Housing District #1 -6 Water Availability Charge - No. St. Paul Water Availability Charge - St. Paul Total Capital Budget Debt Service Budget: Debt Service Funds Grand Total PERCENT OVER(UNDER) 2001 BUDGET $9 $10 20.5% 415,660 335,680 - 19.2% 1,012 1,006,980 -0.6% 3533 3 -3.8% 8 8 5.5 % 189,090 187 -0.8% 5 5 0.5% 28,006,910 30 7.6% 69,110 57 - 16.3% 1 2,051 6.2% 383 360,530 -6.0% 99,820 106,120 6.3% 0 24,990 N/A 13,613,410 14 7.3% 1,410 0 - 100.0% 166 9 - 94.2% 0 17 N/A 3541 315.8 - 10.8% 2,320 4 114.7% 457,710 579,230. 26.5% 320570 328,330 2.4% 3,156 3221 2.1% 694 791 13.9% 24,438,470 25,325,500 3.6% 177,200 77 -56.1% 24,910 132 431.6% 127,610 146 14.9% 470,000 1,800 283.0% 20 8 - 58.8% 117280 125 7.0% 177530 179,440 1.1% 45 49,340 7.5% 30,420 29,680 -2.4% 24 24,550 -1.3% 108 108,060 -0.7% 1,150 1 -3.5% 51,400 44,550 - 13.3% 1,377,360 2 98.0% 2191,080 2 -5.0% $28 $30,133,570 7.6% 2 -7 CITY OF MAPLEWOOD, MINNESOTA 2002 BUDGET' REVENUE SOURCES AS PERCENT OF TOTAL 2 -8 2001 PERCENT 2002 PERCENT SOURCE BUDGET OF TOTAL BUDGET OF TOTAL Taxes $9 32.5% $10 ` 36.4 %0` Special Assessments 415,660 1.5% 335,680 1.1% Licenses and Permits 1 3.6 % 1 3.3% Intergovernmental Revenue 3 12.6% 3,397,950 11.3% Charges for Services, 8 29.3% 8 28.8% Fines and Penalties 189 0.7 % 187,500 0.6% Miscellaneous 5 19.8 % 5 18.5% Totals $28,006,910 100.0% $30,133 100.0% 2 -8 CITY OF MAPLEWOOD, MINNESOTA 2002 BUDGET. EXPENDITURE ASSUMPTIONS Personnel costs will increase by 9.6% over the 2001 Budget due to cost -of- living salary adjustments, step increases within pay ranges and changes in the number of employees. Expenditures for materials and supplies will be 5.6 %greater in 2002 primarily due to inflation and equipment purchases necessary for, the year. Contractual services costs for 2002 will be 0.2% more than 2001. This is mainly because sewage treatment costs, which is 30 °l0 of this category, increased by. 1 and internal equipment rental costs, which is 11 % of this category, increased by 16.6 %. -- Capital outlay and depreciation expenditures are anticipated to be 22.6% more than 2001 primarily due to greater expenditures in the Capital Improvements Budget. .Expenditures for debt service will be 1.6% more in 2002 mainly because principal payments are first becoming due on the G.O. Improvement Bonds of 1999 and the Fire Safety Bonds of 2000. The other charges category will be 16.2 ° / less than 2001 primarily due to a decrease in the amount budgeted for contingencies. 2 -9 ' A, A b \t ALL BUDGETARY FUNDS EXPENDITURE SUMMARY H 40 C O 35 30 25 20 15 • 10 5 0 01 BUDGET 02 BUDGET ❑Community Development _ OGeneral Government 13 Human Resource ■Finance ❑ Fire ❑ Police ® Public Works ❑ Parks and Recreation 2 -10 CITY OF MAPLEWOOD, MINNESOTA 2002 BUDGET EXPENDITURE SUMMARY -ALL BUDGETARY FUNDS Total By Type Personal Services 14,943,000 16 PERCENT Commodities 2001 2002 OVER(UNDER) Total By Departmen BUDGET BUDGET 2001 BUDGET Capital Outlay and Depreciation 4,598 Community Development $1 $1,581,010 - 13.3% General Government 9,490,380 9,362,850 -1.3% Human Resource 259 272 4.9% Finance 588,960 591,260 0.4% Fire 1,031,330 1,675 62.5% Police 5 5 8.4% Public Works 8,140,140 9,907,980 21.7% Parks and Recreation 4,651 4. -1.9% 312,590 0.3% Totals 31,351 33,768 7.7% Total By Type Personal Services 14,943,000 16 9.6% Commodities 1 1,142 5.6 % Contractual Services 6 6,604,630 0.2 %° Capital Outlay and Depreciation 4,598 5,636,720 22.6% Debt Service 3,035,440 3 1.6% Other Charges 1,102,920 924,500 - 16.2% Totals 31,351 33 7.7% Total By Fund Operating Budget: Charitable Gambling Tax 32 36 13.1 Community Center 2 2 0.8% Data, Processing 383 360 -6.0 % Dental Self - Insurance 92,830 99 7.6 %a Enhanced 911 Service 0 24 N/A General 14,177,610 15 7.3% Hazardous Materials 290 0 - 100.0% . Housing Replacement 509,720 203,290 -60.1% Payroll Benefit 3,472 3,442,750 -0.8% Police Services Fund 220 280 27.3% Recreation Programs 706,450 822,220 16.4% Recycling Program 311 312,590 0.3% Sanitary Sewer 3 3,260,480 2.2% Vehicle and Equipment Maintenance 594,920 691,510 16.2% Total Operating Budget .25 26,649,920 4.0% Capital Improvements Budget: Capital Improvement Projects 75,850 100,260 32.2 % Fire Truck Replacement 1 310 19080.9 %0 Park Development 502 152 -69.8% Public Improvement Projects 2,101,520 3 61.3% Street Construction State Aid 1,320 540 -59.1% Tax Increment Housing District #1 -1 210 360 71.4% Tax Increment Housing District #1 -2 220 490 122.7 % Tax Increment Housing District #1 -3 200 470 135.0% Tax increment Housing District #1-4 30 29 -2.7 % Tax Increment Housing District #1 -5 25,090 24,410 -2.7% Tax Increment Housing District #1 -6 95,800 94 -1.5% Water Availability Charge - No. St. Paul 60 60 0.0% Water Availability Charge - St. Paul 200 200 0.0% Total Capital Budget 2 4,103 44.7% Debt Service Budget: Debt Service Funds 2,885,160 3,015,030 4.5% Grand Total $31,351,230 $33,768 7.7% 2 -11 CITY OF MAPLEWOOD, MINNESOTA 2002 BUDGET EXPENDITURE TYPES BY DEPARTMENT AS PERCENT OF TOTAL 2001 PERCENT 2002 PERCENT TYPE BUDGET OF TOTAL BUDGET OF TOTAL Personal Services $14,943,000 47.7% $16,376 48.5% Commodities 1,082,170 3.5 % 1,142,380 3.4% Contractual Services 6 21.0% 6,604 19.6% Capital Outlay and Depreciation 4,598 14.7% 5 16.7% Debt Service 3 9.7% 3 9.1% Other Charges 1 3.5% 924 2.7% Totals $31 100.0% $33 100.0% DEPARTMENT Community Development $1,824,170 5.8% $1,581,010 4.7% Finance 9 30.3% 9 9 362 9 850 27.7% Fire 259 0.8% 272 0.8% General Government 588 1.9% 591,260 1.8% Human Resource 1 3.3% 1 5.0% Parks and Recreation 5,365 17.1% 5 9 814 9 240 17.2% Police 8,140,140 26.0% 9 29.3% Public Works 4 14.8% 4 13.5% Totals $31,351 100.0% $33 100.0% 2 -12 CITY OF M 2002 BUDGET POLICIES ON FUND BALANCES AND RETAINED EARNINGS OPERATING BUDGET: General Fund the projected 12 -31 -02 fund balance is equal to 36.0% of the budgeted revenues to provide working capital to finance operations between the semi - annual receipt of property tax and State aid revenues and to provide a reserve for emergencies. The fund balance was at 36.1% of the budgeted revenues in October, 1989 when the city's bond rating was increased to Aa by Moody's Investors Services. Special Revenue Funds Charitable Gambling Tax Fund - this fund is used to hold charitable gambling taxes until they are allocated by the City Council based upon requests received. Consequently, the balance in this fund will fluctuate greatly. East County Line Fire District Fund - this fund will be closed in 2001. Enhanced 911 Service Fund - this fund accounts for state aid for the 911 emergency phone dispatching costs. The projected 12 -31 -02 fund balance is zero as state aid is spent as it is received. Fire Department Auxiliary Fund - this fund was closed in 1999. Gladstone Fire District Fund - this fund will be closed in 2001. Hazardous Materials Fund - this fund is designed to finance the one -time costs that will be incurred in developing a hazardous materials response team. Consequently, the size of the fund balance is completely dependent on the timing of the expenditures. It is anticipated the final costs will be incurred in 2001 and the fund will be closed. Housing Replacement Fund - this fund accounts for the City's program to replace scattered blighted housing. The fund balance will fluctuate depending on program activities. Law Enforcement Block Grant Fund - this fund accounts for grant money received from the U.S. Department of Justice. The fund balance will fluctuate depending on the timing of grant receipts and expenditures. 2 -13 POLICIES ON FUND BALANCES AND RETAINED EARNINGS (cont.) Police Services Fund - this fund was established to account for money that is legally restricted for police services. Most of the revenues for this fund are from confiscated money that is split between the city, county and state based on a statutory formula. The city's share is 70 %. The balance in this fund will fluctuate greatly. Recreation Programs Fund - the projected 12 -31 -02 fund balance is 5.0% of the 2002 budgeted expenditures. It is current policy to maintain the fund balance at approximately 5% of the budgeted expenditures. Recycling Program Fund -'the projected 12 -31 -02 fund balance is - 10.0% of the budgeted expenditures. It is current policy to maintain the fund balance at 10% of the budgeted expenditures. Enterprise Funds Community Center Fund - the projected 12 -31 -02 retained earnings is a deficit. The deficit will continue in future years until enough revenues are generated to finance all expenses including depreciation. Sanitary. Sewer Fund - the projected 12 -31 -02 retained earnings balance reflects an increase: of $202,990 during the year 2002. Utility rates are set to provide working _ capital equal to at least 33% of the annual budgeted expenses. Water Fund - this fund was closed in 1999 because the St. Paul water Utility assumed ownership of the City's water system and the hydrant charge was discontinued. Internal Service Funds Data Processing Fund - the policy for this fund is similar to the Vehicle and Equipment Maintenance Fund. Annual increases in the internal service charges are set to produce revenues equal to expenses. Dental Self - Insurance Fund - the projected 12 -31 -02 retained earnings is 1.6% of operating expenses. It is current policy to gradually increase this to 5% over several years. Payroll Benefits Fund - the projected 12 -31 -02 retained earnings balance is equal to 5% of the budgeted expenses. This balance should be sufficient to cover variations in payroll benefits expenses. Vehicle and Equipment Maintenance Fund - internal service charges provide most revenues for this fund. Annual increases in the internal service charges are set to produce a small net income. This process is designed to produce a cash reserve equal to the amount of accumulated depreciation for replacement of vehicles and equipment as many fixed assets in this fund are in excess of five years old. 2 -14 POLICIES ON FUND BALANCES AND RETAINED EARNINGS (cont) CAPITAL IMPROVEMENT BUDGET: The fund balances in the funds within the Capital Improvement Budget vary annually based upon the timing of construction projects. Normally the year -end fund balance is positive except for the -Public Improvement Projects Funds which ma .have a temporary Y p rY deficit pending the issuance of public_ improvement bonds. DEBT SERVICE BUDGET: Debt service fund balances fluctuate annually in large part due to prepayment of deferred special assessments which can not be forecasted. Annual tax levies for the debt service funds are adjusted based upon the amortization of the surplus lus or deficit for p each bond issue. 2 -15 e THIS PAGE INTENTIONALLY LEFT BLANK 2 -16 CITY OF MAPLEWOOD, MINNESOTA ALL BUDGETARY FUNDS BUDGETED CHANGES IN FUND BALANCES/RETAINED EARNINGS Total By Fund Operating Budget: .Charitable Gambling Tax Community Center Data Processing Dental Self- Insurance Enhanced 911 Service General. Housing Replacement Law Enforcement Block Grant Payroll Benefit Police Services Fund Recreation Programs Recycling Program Sanitary Sewer Vehicle and Equipment Maintenance Total Operating Budget Capital Improvements Budget: Capital Improvement. Projects Fire Truck Replacement Park Development Public Improvement Projects Street Construction State Aid Tax Increment Housing District #1 -1 Tax Increment Housing District #1 -2 Tax Increment Housing District #1 -3 Tax Increment Housing District #1-4 Tax Increment Housing District #1 -5 Tax Increment Housing District #1 -6 Water Availability Charge - No. St. Paul Water Availability Charge - St. Paul Total Capital Budget Debt Service Budget: Debt Service Funds Grand Total NET OTHER BALANCE INCREASES BALANCE 01 -01 -02 REVENUES (DECREASES) EXPENDITURES 12 -31 -02 ($8,344) $57,840 $0 $36,760 $12,736 (347,940) 2,051,050 25 2 (447,110) 1,452, 528 360 54,460 360 1,506,988 (4, 687) 106,120 0 99 1 0 24 0 24 0 6,037,493 14,613 (176,840) 15,219,030 5 193,616 9 0 203 6 17 17,000 0 0 34,736 456,049 3 0 3,442 172,139 74,725 4 0 280 79 132 579,230 151,430 822 41,116 15 328 0 312 31 2,086,135 3,221,460 242,010 3 2 2 791 0 691 2 1 2,267,157 25, 325, 500 296 26, 649, 920 11, 239, 207 32 77 0 100,260 10 533 132,410 0 310,730 355 311,393 146 0 152 306 (312,123) 1,800,000 1 3,390 (272 167,180 8,360 0 540 175,000 62,837 125,520 (181 360 6,117 100 179 (270,740) 490 8,719 95 49 (14200) 470 2 7 29,680 0 29 7 6,471 24550 0 24 6,611 73,409 108 0 94,350 87 18,014 1 0 60 19,064 61,802 44550 (33,460) 200 72 1 2,727 1 4 784,131 2,247 2 628 3,015,030 1, 941,423 $15,673 $30 $1 $33 $13 Note: The amounts listed in the column labeled NET OTHER INCREASES (DECREASES) consist of the following: transfers between .funds, bond issue proceeds and credits arising from the transfer of depreciation expense to contributed capital. 2 -17 SUMMARY OF PERSONNELBY DEPARTMENT BUDGETED FULL-TIME'REGULAR EMPLOYEES 180 160 140 120 10.0 80 60 40 20 0 0 Community Development F] Finance Fire General Government Human Resource Parks and Recreation Police Public Works 2 -18 2001 2002 City of Maplewood, Minnesota SUMMARY OF PERSONNEL BY DEPARTMENT NUMBER OF BUDGETED REGULAR EMPLOYEES DEPARTMENT 2001 2002 Full Time Part Time* Full Time Part Time* Community Development 10 2 11 2 Finance 6 1 6 1 Fire 4 0 10 0 General Government 13 4 15 2 Human Resource 2 0 3 0 Parks and Recreation 25 17 24 19 Police 57 1 67 0 Public Works 30 1 31 1 TOTALS* 147 26 167 25 The number of regular part -time employees listed is after conversion to full -time equivalents. Employee totals do not include volunteer firefighters or reserve police officers. A listing of budgeted positions by job title in each department is located on pages 6 -6 through 6 -10. 2 -19 CITY OF MAPLEWOOD, MINNESOTA 2002 BUDGET TAX LEVY 1999 - 2002 The city's tax levy has increased from $7,427,712 in 1998 to $10,348,230 in 2002. The average annual increase has been 9.8% for these four years. 11 10 9 8 N 7 � 6 4 5 4 3 2 1 0 $7 $7,568,830 $8,471 $10,348 1999 2000 2001 2002 0 Operations E Capital Improvements 0 Debt Service The 2002 . tax levy is 22.2% more than 2001. The following is a breakdown of increases and decreases in the tax levy payable in 2002: ': �C•�k.:. ' Tax Levy Increase /(Decrease) .�� Amount Amount Percent 'z. ' fob' ... }•SS YQt. K i f Y �Qe L FA { �5 � `C3i•' \ • 4. h : � � 4 J > Fk ...: i t:�yf�'n�:y� 2 'i.'.:'::ii�:f� K,. nyyt, > \ � ' : 'F'. M Q.<k'C ' ' � {': J :: r C �. }OFi ',iDO J y �j Y v / \.x J.?C: •f'Yv�. v,'.'� >prT �� :f.,v �C > h}• S C \: :: `r,"1 Jy F. : .. �CW �j; h } >{ H fv `. Y .i ♦t •:' � J { 4 �f Y � Vii' }•y •:. ^:: n;•'�f"r)'S�r• • T 5ihi 'C }. • .N::S .`� l,.,f ''{+e r:3�'l v � ` .dt a• �� � \.tv /'YV. ?(h" J,. . f%�. { :A: v�. .� } y:} a'C•S :t<\w• ••.:y: •;i: �oN:C.cJ n kf. ,q}}.y t :j; •. �```�9'ti• }�c� �^('^ i - \� H M :t <'nSi x.' ,.�rp,,a uca': b>v ) _{ Ff +( Y Y : T . t;ti \. h .:'rY•• 5 � /� -•4 "f �VW � R •, �` a . .`...c . �� ` _%�i( :;� x . ,. �i y : y >C T ,: v $ 10,348,230 $1,876,820 } fi S '�f r i... ✓nxc• ri4 '0,•°0� .kr2� � ,.ie: °"`k` a 'h ^ s o< .. r �:� �kF�` < ? \ t r Y � �r' J 3'` } � k.' {•t`'< :�+ r J�k .�'.Y R`9' •dy .� �SiJ'v } }.fl�Uy^`"Y,.tn:•fn�v: � , � .:• } ''•n?'G: ' tt?':: � �ry' } \> r F. •f T: r ry ... er F >'` �.: y J e`:F.t n y y 4�:' Y ..: a a o �.eY . t ru k < { :,y C \z t� FF X. : ;?.{Y,.�,�.; �w,> ��r`S• a' <•;: kk f6.y' r{ n ^ 1 2,• w!;,s:.`T 1999 2000 2001 2002 0 Operations E Capital Improvements 0 Debt Service The 2002 . tax levy is 22.2% more than 2001. The following is a breakdown of increases and decreases in the tax levy payable in 2002: Tax Levy Increase /(Decrease) Amount Amount Percent Operations $8,367,520 $1,852,690 28.4% Capital Improvements 293 113,800 63.2% Debt Service 1 (89 (5.0 Total $ 10,348,230 $1,876,820 22.2% The major cause of the 22.2% tax levy increase is the elimination by the legislature of $1.6 million of homestead and agricultural credit aid. If the aid had not been eliminated, the tax levy increase would be 2.8 %. The impact of the payable 2002 tax levy on a median value home in Maplewood cannot be determined until Ramsey County finalizes the tax base values for 2002. 2 -20 CITY OF MAPLEWOOD, MINNESOTA, 2002 BUDGET CHANGES I`N TAX BASE 1999 - 2002 The assessor's estimated market values for 1999 -2002 have been as follows: 1999 $1,783,327 +8.4% 2000 $1,915,954,500 +7.4 % 2001 $2,119,540,200 +10.6% 2002 Data not available In Minnesota the assessor's estimated market values are reduced by different percentages depending on the property type to calculate a taxable value called tax capacity. For taxes payable in 2002 on a single - family home occupied by the owner with an assessor's estimated market value of $600,000, the tax capacity is calculated as follows: 1% of the first $500,000 in value = $5,000 1.2% of the value above $500,000 = $1,250 Total tax capacity = $6,250 For commercial and industrial . property the tax capacity is calculated at 1.5% of the first $150,000 of market value and 2.0% of the market value above $150,000. The table on the next page lists the property class rates for taxes in 1998 through 2002. 2 -21 N 4 - !t, PROPERTY CLASS. RATES SET BY STATE LEGISLATURE Percentage of Market Value (a) First tier limit was $75,000 for payable 1998 and 1999. 2 -22 Rate for Rate for Rate -for 2000 & Rate for Property Type 1998 Taxes 1999 Taxes 2001 Taxes 2002 Taxes Homestead 0 to $76,000 (a) 1.00% 1.00% 1.00% 1.00 % $76,000- $500,000 1.85% 1.70% 1.65% 1.00% .Over $500,000 1.85% 1.70% 1.65% 1.25% Non - Homestead (Single Family) 0 to $76,000 (a) 1.90% 1:25% 1.20% 1.00% $76,,000-$500,000 2.10% 1.70% 1.65% 1.00% Over $500,000 2.10% 1.70% 1.65% 1.25% Apartments 2.90% 2.50% 2.40% 1.80% Commercialllndustdal 0 to $150,000 2.70% 2.45% 2.40% 1.50% Over $150,000 4.00 % 3.50% 3.40% 2.00% (a) First tier limit was $75,000 for payable 1998 and 1999. 2 -22 When the City of Maplewood levies property taxes, most of the amount levied is allocated to property owners based on the tax capacity of their property. (The open space bond issue referendum approved levy is on the market value of their property.) The total tax capacity of all property in Maplewood for 1999 -2002 has been as follows: 1999 $32,896,818 - 0.1% 2000 $34,488,603 +4.7% 2001 $39,024,950 +13.2% 2002 D ata not available The amounts listed include real estate and personal property such as electric substations. Also, the amounts are after adjustments for tax increment districts and fiscal disparities. The adjustment for tax increment districts reduces the tax base for the value of new development in a specified area. This allows the city to use the additional property taxes generated by the development to pay for certain expenses. The .adjustment in tax base for fiscal" disparities provides for sharing throughout the Twin Cities metropolitan area 40 % of the growth in commercial and industrial tax base values. The 40% growth is contributed to an area -wide tax base pool. A distribution index, based on the factors of population and property market value per capita, is used to allocate the area -wide tax base pool back to each taxing district. The following table provides a breakdown of Maplewood's tax base values: TAX CAPACITY: 1999 2000 2001 2002 Data. Not Available Real Estate $35,278,542 $37,173,303 $41,658 Personal Property 647 646 646 Tax Increment Districts 3� 71, 470 ) (382,243) (423,775 Sub -Total 35,554 37 41,881,191 Fiscal Disparities: Contribution (5,959,974) (6,575,485) (7,005,645) Distribution 3,302,135 3,626,303 4,149,404 Total Tax Capacity 32,896,818 34,488 39,024 MARKET VALUE: $1 $1 $2,119,540,200 2 -23 CITY OF MAPLEWOOD 2002 BUDGET CHANGES IN TAX RATES 1999 - 2002 When the City of Maplewood levies property taxes, most of the amount levied is allocated to property owners based on the tax capacity of their property. (The open space bond issue referendum approved levy is on the market value of their property.) In order to allocate the tax levy, a percentage is calculated by dividing the tax levy amount by the tax capacity of the city's tax base. This rate is then applied to the flax capacity of property to determine the amount of taxes due. The 1999 -2002 tax capacity tax rate. for the city property ax levy has Y vY been as follows: 1999 - 21.018% 2000 - 20.646% 2001 -19.971% 2002 — Data not available Part of the city's tax levy each year is for principal and interest payments on a 1994 bond issue that financed the purchase of vacant undeveloped land that will be preserved for "open space ". Since this bond issue was approved in a referendum, the tax levy is allocated to property owners based on the market value of their property. in order to allocate the,tax levy, a percentage is calculated by dividing the tax levy amount by the market value of the city's tax base. This rate is then applied to the market value of property to determine the amount of taxes due. The 1999 -2002 market value tax rate for the city property tax levy has been as follows: 1999 -.02353% 2000 -.02155% 2001 -.03066% 2002 — Data not available City property taxes are a small proportion of total tax bill for property owners. In Minnesota property taxes are also levied by school districts, counties and miscellaneous special taxing districts such as watersheds, regional transit commissions and the Metropolitan Council. The property tax bill for each property owner is equal to each taxing district's tax rate multiplied by the property value and then added together. The pie graphs on the next page indicate what portion city taxes have been of the total for 2000 and 2001. 2 -24 CITY PORTION OF PROPERTY TAXES Miscellaneous 7.5% Schools 33.3% 2001 County 40.1% Miscellaneous 7.5% City 20.5% City 20.1% 2 -25 County 38.6% Schools 32.4% Z000