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2003 12-08 City Council Packet
CounciUManager's Workshop at 6:00 p.m. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, December 8, 2003 Council Chambers, Municipal Building Meeting No. 03 -30 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF MINUTES 1. Minutes from Council/Manager's Workshop, November 24, 2003 2. Minutes from City Council Meeting, November 24, 2003 E. APPROVAL OF AGENDA F. APPOINTMENTS /PRESENTATIONS Planning Commission Appointment — Jeff Bartol G. CONSENT AGENDA All matters fisted under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Financial Transfer for Unassessed Water Improvements 3. Assessments for Unpaid Ambulance Bills 4. Write Off Uncollectible Ambulance Bills for 2001 5. 2004 Recycling Services Contract 6. Lawful Gambling Resolution — Annual Renewal Maplewood Athletic Association 7. Reimbursement For Police Department Training 8. Fire Department Change in Training Pay H. PUBLIC HEARINGS 7:00 p.m. Carefree Cottages of Maplewood III Bond Refinancing (1801 Gervais Avenue) 2. 7:00 p.m. Public Hearing on Proposed 2004 Budget and Tax Levy 3. 7:10 p.m. Home Occupation License — 1900 Sterling Street North (Snavely) 4. 7:20 p.m. Code Amendment — Historical Commission 5. 7:30 p.m. Heritage Square (Kennard Street and Legacy Parkway) 1. Conditional Use Permit for Planned Unit Development 2. Preliminary Plat 3. Design Approval I. AWARD OF BIDS Purchase of Playground Equipment for Afton Heights Park J. UNFINISHED BUSINESS K. NEW BUSINESS 1. Launderville Towing Conditional Use Permit Review (2194 Van Dyke Street) 2. Agreement with St. Paul Regional Water Services Board of Commissioners and City of Maplewood — Approve Resolution Adopting Amendment No. 2 Establishing Policies and Formulae for Water Utility Aid 3. Ambulance Rates for 2004 4. Recycling Rates for 2004 5. Sanitary Sewer Rates for 2004 6. 800 MHz Council Representative L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS N. ADMINISTRATIVE PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 249 -2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OFCIVILITYFOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that hy following these simple rules, everyone's opinions can he heard and understood in a reasonahle manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. MINUTES CITY COUNCIL /MANAGER WORKSHOP Monday, November 24, 2003 Council Chambers, City Hall 6:05 p.m. A. CALL TO ORDER B. ROLL CALL Robert Cardinal, Mayor Present Kenneth Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present Julie Wasiluk, Councilmember Absent Others Present: C. 113 City Manager Fursman Assistant City Manager Coleman City Clerk Guilfoile City Engineer Ahl Finance Director Faust APPROVAL OF AGENDA Parks and Recreation Director Anderson Police Chief Thomalla Fire Chief Lulit IT Director Hurley Human Resources Director Le Councilmember Koppen moved to approve the agenda as presented. Seconded by Councilmember Collins Ayes -All NEW BUSINESS 2004 Budget Review E. City Manager Fursman presented the budget to the council and Finance Director Faust added specifics to the budget report. Staff addressed questions asked about individual departments and contracted services. FUTURE TOPICS Sidewalk Study- Overall City Plan F ADJOURNMENT City Conncil/Managcr Workshop 11 -24 -03 Mayor Cardinal moved to adjourn at 7:10 p.m. Seconded by Councilmember Juenemann Ayes -All City Conncil/Managcr Workshop 11 -24 -03 DRAFT -- MINUTES MAPLEWOOD CITY COUNCIL 7:17 P.M., Monday, November 24, 2003 Council Chambers, Municipal Building Meeting No. 03 -28 A. CALL TO ORDER: A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:17 P.M. by Mayor Cardinal. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Robert Cardinal, Mayor Present Kenneth Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present Julie Wasilulc, Councilmember Absent D. APPROVAL OF MINUTES Minutes from the City Council Meeting November 10, 2003 Councilrnember Collins moved to approve the City Council Meeting Minutes of November 10, 2003 as amended. Seconded by Councilmember Juenemann Ayes -All E. APPROVAL OF AGENDA Ml. Budget Meeting December 1" -7:00 p.m. M2. Correspondence form Ramsey County Commissioners M3. Tartan Ice Arena Councilrnember Collins moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes -All F. APPOINTMENTS /PRESENTATIONS None G. CONSENT AGENDA Approval of Claims ACCOUNTS PAYABLE City Council 11 -24 -03 $110,925.50 Check #62304 dated 11/05/03 $465,628.71 Checks #62305 thru #62354 dated 11/07 thru 11/11/03 $1,115,547.11 Disbursements via debits to checking account dated 10/31 thru 11/06/03 $42,142.16 Checks #62355 thru #62360 dated 11/12 thru 11/13/03 $734,115.90 Checks #62361 thru #62414 dated 11/18/03 $227,473.60 Disbursements via debits to checking account dated 11/06 thru 11/13/03 $2,695,832.98 Total Accounts Payable PAYROLL $405,362.63 Payroll Checks and Direct Deposits dated 11/07/03 $5,745.95 Payroll Deduction checks #95529 thru #95533 dated 11/07/03 $411,108.58 Total Payroll $3,106,941.56 GRAND TOTAL 2. Hudson Road at Century Avenue: Resolution Approving Municipal State Aid Street Designation for Segment in Coordination with City of Oakdale Adopted the following resolution requesting the approval of Maplewood's revised Municipal State Aid Street system by the Commissioner of Transportation for the State of Minnesota: RESOLUTION 03 -11 -223 RESOLUTION ESTABLISHING MUNICIPAL STATE AID HIGHWAYS WHEREAS, the City Council of the City of Maplewood desires that the street hereinafter described meets all necessary criteria and thus should be designated a municipal state aid street under the provision of Minnesota law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that the road described as follows, to -wit: Hudson Road.T.H. 120 to Corporate Limits be, and hereby is established, located, and designated a municipal state aid street of said city, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED that the city clerk is hereby authorized and directed to forward two certified copies of this resolution to the commissioner of transportation for this consideration, and that upon his approval of the designation of said road or portion thereof, the same be constructed, improved, and maintained as a municipal state aid street of the City of Maplewood to be numbered and known as a municipal state aid street. City Council 11 -24 -03 3. Municipal State Aid Street System: Resolution Approving Authorization to Advance Fund Projects Approved the following resolution requesting an advance encumbrance of up to $3,000,000 to our Municipal State Aid account: RESOLUTION 03 -11 -224 WHEREAS, the City of Maplewood is planning to implement Municipal State Aid Street projects in 2003 through 2004 which will require state aid funds in excess of those available in its State Aid Construction Account, and WHEREAS, said city is prepared to proceed with the construction of said project through the use of advance encumbrances from the General State Aid Construction Account to supplement the available funds in their State Aid Construction Account, and WHEREAS, repayment of the fund so advanced will be made in accordance with the provisions of Minnesota Statutes 162.13, Subdivision 6, and Minnesota Rules, Chapter 8820. NOW, THEREFORE, BE IT RESOLVED that the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved Municipal State Aid Street projects of the City of Maplewood in an amount of up to $3,000,000 in accordance with the Minnesota Rules 8820.1500, Subparagraph 9, and to authorize repayments from the following year's accruals to the construction account of the Municipal State Aid Street fund for said city. 4. County Road D Realignment (Southlawn to TH 61), City Project 02 -07: Approve Right of Entry Agreements with Venburg Tire and Mogren Development Approved the following right of entry agreements with Keith Venburg and Countryview Goff for the County Road D Realignment Improvements, City Project 02 -07, and authorized the Mayor and City Manager to execute the agreements: CITY OF MAPLEWOOD Ramsey County, Minnesota Agreement for Right of Entry and Right of Way Acquisition City Project 02 -07 THIS AGREEMENT, made this 24 "' day of November, 2003, between the City of Maplewood, Minnesota, acting by and through its Mayor and City Manager, herein called the CITY and Keith E. Venburg, II, herein called the OWNER. IN CONSIDERATION of the following mutual agreements and covenants, the parties hereby agree as follows: 1. The OWNER warrants that he is the owner of the property identified as Tract A, Registered Land Survey No. 466, Ramsey County, Minnesota, proposed for improvement as part of the CITY's County Road D Extension Improvement, City Project 02 -07, and that he may incur obligations necessary to construct said improvements and to incur property obligations including special assessments. 2. In consideration of $1.00, OWNER grants CITY, its employees, successors, City Council 11 -24 -03 contractors and assigns, the right to enter onto OWNER'S property. The right of entry shall be as defined on attached Exhibit A, as all property for temporary easement. This right of entry is hereby granted to CITY as of the date of signature of this agreement by OWNER, and shall expire on December 31, 2004. The CITY and OWNER hereby agree that the value of the right of entry shall be $1.00 plus the valuable consideration fisted within this agreement and other agreed site improvements. 3. The CITY shall furnish all engineering services for the improvements for the project and any agreed improvements to OWNER's property. 4. The CITY agrees that the work shall be done and performed in the best and most workmanlike manner; and all materials and labor shall be in strict conformity with respect to the approved Plans and Specifications for the County Road D Extension Improvement, City Project 02 -07, and improvement standards of the City of Maplewood, and shall be subject to the inspection and approval of the City or a duly authorized engineer of the City; and in case any material or labor supplied shall be rejected by the City or engineer, as defective or unsuitable, then such rejected material shall be removed and replaced with approved material to the satisfaction and approval of the City.s engineer and at the sole cost and expense of the CITY. 5. It is further agreed anything to the contrary herein notwithstanding, that the City of Maplewood City Council and its agents or employees shall not be personally Gable or responsible in any manner to the OWNER, or to any other person or persons whomsoever, for any claim, demand, damages, actions or causes of action of any kind or character arising out of or by reason of the execution of this agreement or the performance and completion of the work or the improvements provided herein, and that the OWNER will save CITY harmless from all such claims, demands, damages, actions or causes of actions or the costs disbursements and expenses of defending the same, specifically including, without intending to limit the categories of said costs, cost and expenses for City administrative time and labor, costs of consulting engineering services, and costs of legal services rendered in connection with the defending such claims as may be brought against CITY due to actions by the OWNER. 6. It is further agreed that CITY will furnish OWNER with proof of insurance through the CITY's contractor in the amount as required by the approved specifications covering any public liability or property damage by reason of the operation of the CITY's equipment, laborers, and hazard caused by said improvements. In case any one or more of the provisions contained in this Agreement shall be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions contained herein and any other application thereof shall not in any way be affected or impaired thereby. 7. The terms and conditions of this Agreement shall be binding on the parties hereto, their respective successors and assigns and the benefits and burdens shall run with the land and may be recorded against the title to the property. 5. Capitol City Mutual Aid Agreement Approved to ratify the Capitol City Mutual Aid Agreement. City Council 11 -24 -03 6. 2004 SCORE Grant Agreement Approved the 2004 SCORE Grant Agreement 2003 City Clean -Up Day Results and Future Recommendations Approved the 2003 City Clean -Up day results and future recommendations. 8. Review - Ramsey County Household Hazard Waste Site (Aldrich Arena) Adopted the following resolution approving a revision for the conditional use permit for a household hazardous waste collection site. The permit is subject to the following conditions (changes to the original conditions are underlined if added and stricken if deleted): CONDITIONAL USE PERMIT RESOLUTION 03 -11 -225 WHEREAS, Ramsey County is requesting a conditional use permit for a temporary household hazardous waste collection site. WHEREAS, this permit applies to the site that is southeast of the Ramsey Nursing Home. The legal description is: Subject to avenues and easements and except the West 620 feet of the North 438 feet, the West 810 feet of the North one -half of the SW 1/4 of Section 14, Township 29, Range 22 WHEREAS, the history of the permit is as follows: On March 21, 1994, the Planning Commission recommended that the City Council approve the original permit. 2. On March 28, 1994, the City Council held a public hearing. The City staff published a notice in the paper and sent notices to the surrounding property owners. The Council gave everyone at the hearing a chance to speak and present written statements. The Council also considered reports and recommendations from the City staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approves the above - described permit with the following conditions: 1. All construction shall follow the site plan, dated February 10, 1992. The city council may approve major changes after they hold a public hearing. The director of community development may approve minor changes. 2. The hours of public operation shall be from 10 a.m. to 6 p.m. Thursdays and Fridays and 9 a.m. to 4 p.m. on Saturdays. 3. This collection site shall only be open for eight weekends in the spring summer and eight weekends in the summer fall. City Council 11 -24 -03 4. There shall be an emergency response coordinator on the site during all operating hours. 5. The operator shall remove the canopy on each Saturday night after a weekend operation. 6. The county shall mark the traffic lanes to the site from the intersection of Van Dyke Street and Ripley Avenue. 7. Trained household hazardous waste technicians may combine gasoline and other flammable liquids into a 55 -gallon closed -head drum. The operator shall surround the drum with a material that will absorb any spills. The operator shall place the drum on heavy plastic sheeting. The plastic shall cover the absorbent material so that the plastic will act as a basin to contain any spills. The operator shall surround the plastic with orange traffic cones. The operator shall keep the drum at least twenty feet from any source of ignition, and ground the drum. Waste containers from the public shall not be opened on the site, except to allow the operator to inspect the contents inside. The site operator shall place waste containers in leak -proof plastic tubs. The operator shall remove the containers from the tubs and pack the containers in drums or plastic bins. The operator shall place the drums or bins into a truck for transport. The Minnesota Department of Transportation must approve the truck to haul hazardous waste. The operator shall remove the materials collected from the site at the end of each day. 8. The operator or county shall notify the fire department and the emergency preparedness director when the site will be in operation. The city council shall review this permit every five years. 10. People may pick up latex paint and other waste materials approved by the director of community development. Councilmember Juenemann moved to approve the consent agenda items 1 -7 as presented. Seconded by Councilmember Koppen Ayes -All Councilmember Koppen moved to approve the consent agenda item 8 as presented. Seconded by Councilmember Juenemann Ayes -All H. PUBLIC HEARINGS 7:27 p.m. Intoxicating Liquor License - Fee Increase a. City Manager Fursman presented the staff report. b. City Clerk Guilfoile presented specifics from the report. C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: City Council 11 -24 -03 Melvin Lindholm, Owner of Ciatti's Restaurant Mayor Cardinal closed the public hearing. Councilmember Collins moved to approve an increase of 2.3% in Intoxicating Liquor License Fees. Seconded by Councilmember Juenemann Ayes -All 2. 8:37 p.m Hazelwood Street Roundabout at Hazelwood and County Road C, Project 01 -16: a. Public Hearing on Roundabout at Hazelwood and County Road C - 7:15 pm b. Resolution Modifying Original Contract after Public Hearing (3 votes) c. Resolution Requesting Variance from State Aid Standards (3 votes) a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: George Rossbach, 1406 East County Road C, Maplewood Philip Oswald, 2676 English Street, Maplewood Nancy Hinrichs, 2575 Southlawn, Maplewood Ron Erickson, 2699 Hazelwood Street, Maplewood Tom Mathisen, 1843 Clarence Street, Maplewood Richard Millan, 1763 County Road C, Maplewood Doug Freed, 2467 Hazelwood Street, Maplewood Mary Lynn Mauer, 2596 Hazelwood Street, Maplewood George Rossbach, second appearance Jean Weber, 2440 Hazelwood Street, Maplewood Vivian Freed, 2467 Hazelwood Street, Maplewood Jack Shalley, St. Paul At Thoreson, 2785 Hazelwood Street, Maplewood Mayor Cardinal closed the public hearing. Councilmember Collins moved to approve the following resolution modifying the existing contract for the Hazelwood Street Improvements, City ject 01 -16, to include the construction of the proposed roundabout at Hazelwood and County Road C. Also, moved to approve the attached resolution requesting variance from standards for State Aid Operations for the Hazelwood Street Improvements (Roundabout), State Aid Project 138 - 112 -03, City Project 01 -16: Seconded by Councilmember Juenemann Ayes- Councilmembers Collins and Juenemann Nays -Mayor Cardinal and Councilmember Koppen City Council 11 -24 -03 Motion Failed Councilmember Koppen moved to bring back this item to the February 9 "' City Council meetin to approve the resolution modifying the existing contract for the Hazelwood Street Improvements, City ject 01 -16, to include the construction of the proposed roundabout at Hazelwood and County Road C. Also, to adopt the resolution requesting variance from standards for State Aid Operations for the Hazelwood Street Improvements (Roundabout). State Aid Project 138 - 112 -03, City Project 0 1- 16 Seconded by Mayor Cardinal Ayes -Mayor Cardinal, Councilmembers Koppen and Juenemann Nays- Councilmember Collins 3. 8:55 p.m. Tax Exempt Revenue Financing a. City Manager Fursman presented the staff report. b. Assistant City Manger Coleman presented specifics from the report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: None e. Mayor Cardinal closed the public hearing. Councilmember Juenemann moved to adopt the following resolution approving up to $7.0 million in tax - exempt revenue financing for Concordia Arms at 2030 Lydia Avenue: RESOLUTION 03 -11 -226 RECITING A PROPOSAL FOR A HOUSING FINANCE PROGRAM TO FINANCE AN ELDERLY HOUSING DEVELOPMENT PROJECT, GIVING PRELIMINARY APPROVAL TO THE PROJECT AND THE ISSUANCE OF REVENUE BONDS PURSUANT TO MINNESOTA LAW, AND RATIFYING THE PREPARATION OF A HOUSING FINANCE PROGRAM (CONCORDIA ARMS, INC. PROJECT) (a) WHEREAS, Minnesota Statutes, Chapter 462C (the "Act ") confers upon cities, the power to issue revenue bonds to finance a program for the purposes of planning, administering, malting or purchasing loans with respect to one or more multifamily housing developments within the boundaries of the city; and (b) WHEREAS, the City has received from Concordia Arms, Inc. (the "Borrower ") a proposal that the City undertake a program to finance a Project hereinafter described, through the issuance of revenue bonds or obligations in one or more series (the 'Bonds ") pursuant to the Act; and (c) WHEREAS, the City desires to facilitate the development of rental housing within the community; encourage the development of affordable housing opportunities for residents of the City; encourage the development of housing facilities designed for occupancy by elderly persons; and encourage City Council 11 -24 -03 the development of blighted or underutilized land and structures within the boundaries of the City; and the Project will assist the City in achieving these objectives; and (d) WHEREAS, the Project to be financed by the Bonds consists of the refinancing and renovation of a 125 -unit multifamily senior housing development located at 2030 Lydia Avenue East in Maplewood. The Borrower will initially own and operate the Project; and (e) WHEREAS, in accordance with Minnesota Statutes, Section 462C.04, Subdivision 2, the City has heretofore submitted to the Metropolitan Council (the "Council') a program to finance the Project; and (f) WHEREAS, a public hearing on the Project was held on the date hereof, after notice was published and materials were made available for public inspection at the City Hall, all as required by the Act and Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code "), at which public hearing all those appearing who desired to speak were heard and written comments were accepted; and (g) WHEREAS, no public official of the City has either a direct or indirect financial interest in the Project nor will any public official either directly or indirectly benefit financially from the Project: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. The City hereby gives preliminary approval to the proposal of the Borrower that the City undertake the Project, described above, and the program of financing therefore, pursuant to the Act, consisting of the refinancing and renovation of housing facilities within the City pursuant to the Borrower's specifications and a loan agreement between the City and the Borrower on such terms and conditions with provisions for revision from time to time as necessary, so as to produce income and revenues sufficient to pay, when due, the principal and interest on the Bonds in the total principal amount of not to exceed $7,000,000 to be issued pursuant to the Act to finance the refinancing and renovation of the Project; and said agreement may also provide for the entire interest of the Borrower therein to be mortgaged to the purchasers of the Bonds, or a trustee for the holder(s) of the Bonds; and the City, acting by and through the City, hereby undertakes preliminarily to issue its Bonds in accordance with such terms and conditions. 2. At the option of the City, the financing may be structured so as to take advantage ofwhatever means are available and are permitted by law to enhance the security for, or marketability of, the Bonds; provided that any such financing structure must be consented to by the Borrower. 3. On the basis of information available to the City it appears, and the City hereby finds, that the Project constitutes a multifamily housing development within the meaning of subdivision 5 of Section 462C.02 of the Housing Program Act; that the availability of the financing under the Housing Program Act and the willingness of the City to furnish such financing will be a substantial inducement to the Borrower to undertake the Project, and that the effect of the Project, if undertaken, will be to encourage the provision of additional multifamily rental housing opportunities to residents of the community, and to promote more intensive development and use of land within the community. 4. The Project and the program to finance the Project by the issuance ofrevenue bonds, is hereby given preliminary approval by the City subject to final approval by the City, the Borrower and the purchasers of the Bonds as to ultimate details of the financing of the Project. 5. All prior actions taken by the City Staff in directing Briggs and Morgan, Professional Association, acting as bond counsel to prepare a housing program for financing the Project prepared in City Council 11 -24 -03 accordance with the provisions of Minnesota Statutes, Section 462C.03 are hereby ratified, affirmed and approved. 6. The Borrower has agreed and it is hereby determined that any and all costs incurred by the City in connection with the financing of the Project whether or not the Project is carried to completion will be paid by the Borrower. 7. Briggs and Morgan, Professional Association, acting as bond counsel, is authorized to assist in the preparation and review of necessary documents relating to the Project, to consult with the Borrower and the purchaser of the Bonds as to the maturities, interest rates and other terms and provisions of the Bonds and as to the covenants and other provisions of the necessary documents and submit such documents to the City for final approval. 8. Nothing in this Resolution or the documents prepared pursuant hereto shall authorize the expenditure of any municipal funds on the Project other than the revenues derived from the Project or otherwise granted to the City for this purpose. The Bonds shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property or funds of the City except the revenue and proceeds pledged to the payment thereof, nor shall the City be subject to any liability thereon. The holder of the Bonds shall never have the right to compel any exercise of the taxing power of the City to pay the outstanding principal on the Bonds or the interest thereon, or to enforce payment thereon against any property of the City, except such property as may be expressly pledged for the security of the Bonds. The Bonds shall recite in substance that the Bonds, including the interest thereon, are payable solely from the revenue and proceeds pledged to the payment thereof The Bonds shall not constitute a debt of the City within the meaning of any constitutional or statutory limitation. 9. Subject to final approval of the Project by the City and in anticipation of the approval by all necessary entities of the housing program and the issuance of the Bonds to finance all or a portion of the Project, and in order that completion of the Project will not be unduly delayed when approved, the Borrower is hereby authorized to make such expenditures and advances toward payment of that portion ofthe costs of the Project to be financed from the proceeds of the Bonds, as the Borrower considers necessary, including the use of interim, short -term financing, subject to reimbursement from the proceeds of the Bonds, if any, when delivered but otherwise without liability on the part of the City. Seconded by Councilmember Koppen Ayes -All 4. 9:01 p.m. University Auto Sales a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. C. Commissioner Monahan -Junk presented the Planning Commission Report. d. Hossein Aghamirzai, the applicant was present for questions. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: None Mayor Cardinal closed the public hearing. City Council 11 -24 -03 10 Councilmember Koppen moved to adopt the following resolution approving an amendment to the University Auto's conditional use permit or used motor vehicle sales business at 1145 Highway 36 East: USED MOTOR VEHICLE SALES CONDITIONAL USE PERMIT RESOLUTION 03 -11 -227 WHEREAS, Hossein Aghamirzai, of University Auto Sales and Leasing, applied for a conditional use permit to be allowed to operate a used motor vehicle sales business. WHEREAS, this permit applies to property located at 1145 E. Highway 36. The legal description is: THE WEST 210 FEET OF THE EAST 480 FEET OF BLOCK 21, CLIFTON ADDITION, RAMSEY COUNTY, MINNESOTA, SUBJECT TO STATE HIGHWAY NO. 36/118, AND STATE HIGHWAY NO. 61/1. WHEREAS, the history of this conditional use permit is as follows: On November 3, 2003, the planning commission recommended that the city council approve this permit. 2. On November 24, 2003, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above - described conditional use permit based on the building and site plans. The city approved this permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. The use would not create excessive additional costs for public facilities or services. City Council 11 -24 -03 11 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The site shall be kept in neat and orderly condition. The applicant shall observe the striping pattern and not crowd the site by placing additional vehicles on the site beyond what can be parked in the striped parking spaces. The drive aisles shall be kept clear of vehicles. There shall be no parking on the grass or landscaped areas. 5. There shall be no vehicle delivery or transport /trailer unloading along the street. This activity shall be kept on site. 6. Outdoor storage of any new or used materials other than vehicles shall be prohibited unless such materials can be fully concealed within a screening enclosure. The design and placement of any such enclosure shall be subject to staff approval. The hours of operation of this used motor vehicle sales business shall be 8 a.m. to 8 p.m. Monday through Saturday. The used motor vehicle sales business shall be closed on Sunday. Seconded by Councilmember Collins Ayes -All Councilmember Koppen moved to adopt the following resolution approving the conditional use permit for University Auto used motor vehicle sales business at 1145 Highway 36 East: MOTOR VEHICLE REPAIR CONDITIONAL USE PERMIT RESOLUTION 03 -11 -228 WHEREAS, Hossein Aghamirzai, of University Auto Sales and Leasing, applied for a conditional use permit to be allowed to operate a motor vehicle repair business. is: WHEREAS, this permit applies to property located at 1145 E. Highway 36. The legal description THE WEST 210 FEET OF THE EAST 480 FEET OF BLOCK 21, CLIFTON ADDITION, RAMSEY COUNTY, MINNESOTA, SUBJECT TO STATE HIGHWAY NO. 36/118, AND STATE HIGHWAY NO. 61/1. City Council 11 -24 -03 12 WHEREAS, the history of this conditional use permit is as follows: On November 3, 2003, the planning commission recommended that the city council approve this permit. 2. On November 24, 2003, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above - described conditional use permit based on the building and site plans. The city approved this permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The site shall be kept in neat and orderly condition. The applicant shall observe the striping pattern and not crowd the site by placing additional vehicles on the site beyond what can be City Council 11 -24 -03 13 parked in the striped parking spaces. The drive aisles shall be kept clear of vehicles. There shall be no parking on the grass or landscaped areas. 5. There shall be no vehicle delivery or transport /trailer unloading along the street. This activity shall be kept on site. 6. Outdoor storage of any new or used materials other than vehicles shall be prohibited unless such materials can be fully concealed within a screening enclosure. The design and placement of any such enclosure shall be subject to staff approval. The hours of operation of this motor vehicle repair business shall be 8 a.m. to 8 p.m., Monday through Saturday. The motor vehicle repair business shall be closed Sundays. Seconded by Councilmember Collins Ayes -All Councilmember Koppen moved to adopt the site plan dated September 29, 2003 for University Auto at 1145 Highway 36 East: Approval of the site plan date - stamped September 29, 2003, for a motor vehicle repair business at 1145 Highway 36 East. Approval is subject to the applicant complying with the following conditions: a. Repeat this review in two years if the city has not issued a building permit for this project. b. Prior to issuance of a building permit, submit the following to staff for approval: 1) Revised building plans that meet the conditions specified in the October 27, 2003, building official memorandum. 2) Revised building plans that meet the conditions specified in the October 24, 2003, fire marshal memorandum. 3) Plans and Xcel Energy approval for the relocation or burying of the overhead power lines located on the north side of the property. 4) Trash dumpster enclosure plans for the outside trash containers if used (code requirement). This plan must show the placement and design of the enclosure. Trash enclosures must have a 100 percent opaque closeable gate. Enclosures must be of a material that matches or is compatible with the building. C. Complete the following prior to issuance of a certificate of occupancy: 1) Repainting of the parking space stripes. 2) Construction of a trash dumpster enclosure for any outside trash containers if used. 3) Repair all portions of existing fence damaged by the construction of the addition. 4) Repair and paint all existing and new concrete block with Sherwin Williams Heavy Duty Block Filler and A -100 Exterior Latex Flat Paint. Paint color to match City Council 11 -24 -03 14 existing concrete block and wood trim (beige). The paint needs to be well maintained and monitored to make sure it stays covered and in good repair. 5) Relocating or burying the overhead power lines located on the north side of the property. d. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Collins Ayes -All I. AWARD OF BIDS County Road D Realignment ( Southlawn to TH 61), City Project 02 -07: Resolution Accepting Bids and Awarding Construction Contract for Soils Correction and Wetland Mitigation a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to adopt the following resolution accepting the bids and awarding the contract to F. M. Frattalone Excavating and Grading Inc. in the amount of $1,141,861.91: RESOLUTION FOR AWARD OF BIDS 03 -11 -229 WHEREAS, the City Council has duly ordered the improvement and realignment of County Road D between Southlawn Drive and Trunk Highway 61, City Project 02 -07, by resolution of the City Council on September 8, 2003, and WHEREAS, the City Council approved by resolution on September 22, 2003, the plans and receipt of sealed bids for the first phase of construction of County Road D between Southlawn Drive and Trunk Highway 61, City Project 02 -07, and WHEREAS, bids were received, opened and publicly read aloud according to City Council resolution and public bidding requirements on October 28, 2003 at 10:00 am and the results were as follows: Contractor Total Base Bid 1. F.M. Frattalone Excavating $1,141,861.91 2. Forest Lake Contracting Inc. $1,155,525,85 3. Arnt Construction Company $1,275,534.90 4. Eureka Construction $1,298,476.60 5. Park Construction Company $1,421,543.58 6. Carl Bolander & Sons Co. $1,520,543.35 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That all bids received on October 28, 2003 based upon the report of the City Engineer are hereby received. 2. That the bid of F. M. Frattalone Excavating and Grading Inc. in the amount of $1,141,861.91 is the lowest responsible bid for the construction of County Road D City Council 11 -24 -03 15 Realignment Soil Stabilization and Wetland Mitigation Improvements (Hazelwood to TH 61), City Project 02 -07, and the mayor and clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. 3. That the finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. Seconded by Mayor Cardinal Ayes -All J. UNFINISHED BUSINESS None K. NEW BUSINESS County Road D Realignment (TH 61 to Highridge Court), City Project 02 -08: Sketch Plan Review of Gulden's / Venburg Tire Site as Part of Right of Way Acquisition Agreement a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. C. Commissioner Monahan -Junk presented the Planning Commission Report. d. The following persons were heard: Pat McFarland, owner of Venburg Tire Mike Gengler, owner of Gulden's Restaurant No action required 2. Intoxicating Liquor License a. City Manager Fursman presented the staff report. b. City Clerk Guilfoile presented specifics from the report. C. James Ahlman, the applicant, was present for questions. Councilmember Koppen moved to approve the on -sale liquor license for Mr. Ahlman for Noodles Restaurant. Seconded by Councilmember Juenemann Ayes -All 3. Parking Lease 1900 Clarence a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. City Council 11 -24 -03 16 Councilmember Koppen moved to approve the lease for 25 parking spaces at 1900 Clarence: Seconded by Councilmember Juenemann Ayes -All 4. Legacy Village at Maplewood -Final Plat Revision a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. C. Patrick Sarver, representing the Hartford Group was present for questions. Councilmember Koppen moved to approve arevision to the Legacy Village of Maplewood final plat date - stamped November 14, 2003. This approval shall be conditioned upon the developer doing the following: A. Complying with the following July 14, 2003 preliminary plat conditions: Public street right -of -way will be dedicated for County Road D, Kennard Street, Legacy Parkway and Southlawn Drive as recommended by city engineering consultant Jon Horn in his memorandum. In addition, the applicant shall dedicate the necessary right -of -way for a sidewalk along the County Road D alignment, subject to the city engineer's approval. 2. Outlot A and Lot 2 of Block I will be dedicated to the city for public park purposes as recommended and approved by the city parks director. Lot 2, Block I should be under common or public ownership or incorporated into an adjacent parcel. An easement over the power line trail will be dedicated to the city as required by the city engineer and parks director, and as modified by conditions of approval for the PUD. 4. Wetland buffer easements shall be shown around the wetlands on the site. The applicant shall dedicate these wetland buffer easements to the City of Maplewood. B. Complying with the following September 8, 2003 final plat conditions: Revise the final plat malting the changes required by Chuck Ahl and Jon Horn in their report dated August 28, 2003. 2. Dedicate a trail easement beneath the power lines. The location of this trail shall be subject to the approval of the city engineer. 3. Dedicate the wetland and wetland -buffer easements to the City of Maplewood. C. Complying with the following conditions of the final plat revision: The development of Heritage Square requested the installation of parking bays on Kennard City Council 11 -24 -03 17 Street. The estimated cost was $70,000 (since reduced to $45,000) that Hartford should be required to post a letter of credit to insure payment of these expenses, or sign a waiver of assessment agreement assuring the City of payment. The condition should read that "the developer shall escrow up to $45,000 for the payment of costs incurred by the City for the construction of parking bays on Kennard Street for the Heritage Square development at a final amount to be determined by the City Engineer. The escrow shall be in the form of a letter of credit or assessment waiver approved by the City Engineer." The replat should also include an additional eight (8) feet of right -of -way width along the east property line of Lot 3, Block 1 to accommodate the parking bays. At the request of Hartford representatives, numerous demolition and clearing costs estimated to be as high as $15,000 have been incurred by the City. The developer should be required to establish an escrow fund for payment of these costs in a form and amount approved by the City Engineer. At the request of Hartford representatives, the proposed trail and tunnel under Kennard (construction of the trail is a condition of the development approval) has been located as such that the City has incurred expenses $25,000 higher than anticipated. The developer should be required to pay 50% of this cost as a condition of approval through an assessment waiver in a form approved by the City Engineer. The developer should also be required to dedicate a twenty (20) foot wide sidewalk/trail easement along the proposed trail alignment between Hazelwood Street and Southlawn Drive. The dedication of this easement should be a condition of the replat. 4. Nearly one year ago, a $50,000 escrow fund was established by Hartford at the City for the purpose of funding review costs. Due to the extensive nature of the review and numerous tasks that the City has performed for Hartford (especially wetland replacement and consultant plan review services), this fund has incurred nearly $70,000 in costs and further costs are likely. A condition of the replat should be reestablishment of additional funds to this escrow account in an amount upto a maximum of $75,000 and in a form approved by the City Engineer. The existing property owner was represented by Paul Hajicek. During construction of Kennard Street, Mr. Hajicek informed the City that due to delays in closing by Hartford, the Hajicek family does not give approval for the City to construct outside the Kennard Street right of way limits. The right of entry agreement with Mr. Hajicek did not anticipate a substantial delay in the closing and was not specific to the project limits. The City's contractor for Kennard has indicated that delays added over $20,000 to the City's construction contract. This added cost to the City due to these restrictions by Mr. Hajicek should be added to Hartford's expense in the form of a condition that states that `the developer shall pay the City in a form and amount, not to exceed $20,000, approved by the City Engineer for the costs of construction delay on Kennard Street caused by the delay in closing on the property by Hartford.' As part of the review of the tax abatement process, Hartford representatives indicated that billings for the City's financial and legal services would be paid by Hartford. Hartford is required to pay Springstead and Briggs and Morgan invoices for the services. 7. The Legacy Village site plan requires dedication of easements for storm water and trail purposes. These should be a requirement of the replat in a location approved by the City Engineer. Any owner or sub - divider shall satisfy this requirement prior to the issuance of a building permit. City Council 11 -24 -03 18 8. The trail for Outlot A proposed by Hartford, indicated construction on property not under control by the developer. Hartford should be required to provide revised drawings or an assessment waiver approved by the City Engineer for additional costs if the trail easement is acquired off site or if relocation of the trail from the original plan adds additional costs to the construction that the City agreed to provide as part of the original project approval. 9. City standards require ten (10) foot wide drainage and utility easements along all right -of -way and lot lines within the plat. These drainage and utility easements should be a condition of the replat. 10. Drainage and utility easements are required over portions of Lot 3, Block 1; Lot 2, Block 2; Lot 1, Block 3; and Lot 2, Block 3 to accommodate storm water ponding areas and drainage ways. These should be a condition of the replat in locations approved by the City Engineer. 11. The plat shows a right -of -way width for Legacy Parkway of 62.5 feet. The replat should modify this right -of -way to the City standard 60.0 foot width. 12. The submittal of a final plat is critical to establishment of construction practices and avoids costly right of entry agreements by the City. A date of December 31, 2003 should be established for the developer to file a plat with the Ramsey County surveyor's office. This will help the City avoid additional problems and costs related to construction issues. D. The developer shall work with the parks and recreation director toward the development of a park on the parcel identified as Lot 2 Block I. E. The above conditions of approval shall be met before the city shall sign the plat documents for recording. Seconded by Councilmember Juenemann Ayes -All L. VISITOR PRESENTATIONS None M. COUNCIL PRESENTATIONS 1. The Truth and Taxation meeting will be held in the council chambers 7:00 December 1". 2. Mayor Cardinal discussed several pieces of correspondence from local entities. 3. City Engineer Ahl will review the Tartan Ice Arena Joint Powers Agreement. N. ADMINISTRATIVE PRESENTATIONS Councilmember Koppen moved to change the City Council meeting on December 22 "d from 7:00 p.m. to 6:00 p.m. There will not be a Council/Manager Workshop. Seconded by Councilmember Juenemann Ayes -All O. ADJOURNMENT Mayor Cardinal moved to adjourn the meeting at 10:17 p.m. Seconded by Councilmember Juenemann Ayes - All City Council 11 -24 -03 19 Agenda #F1 MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: PLANNING COMMISSION APPOINTMENT DATE: December 1, 2003 INTRODUCTION The planning commission (PC) has a vacancy created by the resignation of Matt Ledvina and the community design review board (CDRB) has a vacancy created by the resignation of Craig Jorgenson. The city originally received three applications from persons interested in serving on one or both boards. I have attached location maps of the planning commissioners, CDRB members, and applicants, as well as the three candidates' applications. (See pages three through twelve.) BACKGROUND On October 27, 2003, the city council interviewed Jeff Bartol for the two vacancies. The council tabled appointing anyone to the PC or to the CDRB because the other two applicants were not at the city council meeting. As such, the council did not have a chance to interview them. The council directed staff to contact the other two applicants to verify their interest in serving on the PC or on the CDRB. On November 10, 2003, the city council was scheduled to interview applicants for the vacancies and possibly make appointments to fill the vacancies. The council, however, did not appointment anyone to fill the vacancies as one applicant withdrew from consideration and the other interested person was unable to attend the council meeting. DISCUSSION Since the November 10, 2003, council meeting, Mr. Hendrickson and Mr. Posch have withdrawn from consideration for appointment to either board. In addition, Mr. Bartol told me that he would prefer to serve on the planning commission. Because of the lack of candidates and the pending planning commission vacancies, city staff is advertising again for people to apply to the city to fill the commission vacancies. The planning commission's rules of procedure state that the commission shall recommend candidates based on qualifications and by trying to have a representative geographical distribution of members. The CDRB ordinance specifies that the city council shall appoint CDRB members as follows: two architects, if available; two members shall be from a related design or construction field, and at least two members shall be citizen laypersons. All members shall be able to read and interpret architectural drawings to judge the effect of a proposed building, structure, or sign upon the surrounding community. The city council's policy for advisory board appointments is as follows: 1. A description of the advisory board's purpose and responsibilities will be included with each application. 2. The advisory boards will conduct their own interviews with candidates and make a recommendation to the city council. 3. The applicants will attend a meeting prior to the advisory board's interview. 4. The city council may request that advisory boards or staff submit questions to ask the candidates. 5. Prior to the city council making their selection, all information provided by staff, advisory boards, and the applicants will be considered. Other factors such as longevity or geography in the community may be considered as well when making their selection. COMMISSSION ACTIONS On October 6, 2003, the planning commission interviewed two applicants for their vacancy. The commission voted as follows (the lower the points, the higher the ranking): Jeff Bartol — 6 points Roger Pasch — 12 points On October 14, 2003, the CDRB interviewed three applicants for their vacancy. The CDRB voted as follows (the lower the points, the higher the ranking): Jeff Bartol - 4 points Larry Hendrickson — 9 points Roger Posch — 11 points RECOMMENDATIONS Appoint Mr. Jeff Bartol to serve on the planning commission. Mr. Bartol would fill the unfinished term on the planning commission that would end on December 31, 2004. Appointing Mr. Bartol is necessary so that the planning commission would have seven members (instead of six) in January 2004 after the commission loses two members to the city council. kr /p:planning commission /pc and cdrb appt(4).03 Attachments: 1. Planning Commissioners' Location Map 2. Planning Commission Applicants' Location Map 3. CDRB Members/Applicants Map 4. Jeff Bartol Application and Resume 5. Larry Hendrickson Application 6. Roger Posch Application CITY OF MAPLEWOOD a _ County of Ramsey, Minnesota ° IWO EGA n.My R.0 B. Ma bvcaa, 'Art m e 3 (551) ]]0 -6 a G 33109 ...o..:� .::..... OO S !` _I lsse r I •I i G l I G I�' I� I � I x I �.Mc- MAPLEWOOD PLANNING COMMISSION ©Lorraine B. Fischer, Chair (9 ushar Desai 1812 Furness Street 2937 Edward Street Maplewood MN 55109 Maplewood MN 55109 Dale Trippler ©William Rossbach 1201 Junction Avenue 1386 County Road C Maplewood MN 55109 -3433 Maplewood, MN 55109 U 3 Paul Mueller 1820 Onacrest Court Maplewood MN 55117 O Mary Dierich 2624 Promontory Place Maplewood MN 55119 O Gary Pearson 1209 Antelope Way Maplewood MN 55119 ®Jackie Monahan -Junek 2430 Larpenteur Avenue Maplewood MN 55119 3 ti s S�6 I � f �9W5 a ?s; so " 1 mws — v81x 31 it a MAPLEWOOD PLANNING COMMISSION ©Lorraine B. Fischer, Chair (9 ushar Desai 1812 Furness Street 2937 Edward Street Maplewood MN 55109 Maplewood MN 55109 Dale Trippler ©William Rossbach 1201 Junction Avenue 1386 County Road C Maplewood MN 55109 -3433 Maplewood, MN 55109 U 3 Paul Mueller 1820 Onacrest Court Maplewood MN 55117 O Mary Dierich 2624 Promontory Place Maplewood MN 55119 O Gary Pearson 1209 Antelope Way Maplewood MN 55119 ®Jackie Monahan -Junek 2430 Larpenteur Avenue Maplewood MN 55119 3 ti s S�6 I � f �9W5 a ?s; so " 1 mws CITY OF MAPLEWOOD A z County or Ramsey. IAinr.esotc 1830 2aet Caunty Rana a. uapl —ca. un_ o e I c 1561) 770-45GO sslos ...,,... o LEGEND e 'Me—Me—r tr l Q i —xexw Y f' . PLANNING COMMISSION APPLICANTS 1. Jeff Bartol 2702 Pinkspire Lane Maplewood, MN 55119 2. Roger Posch 1583 County Road B Maplewood, MN 55109 a i ' 4 's a i —7a o ,f Ix —zwx O I ' m 3 E 8 i wry —.ms I xxm � u 7 J° .o �r� I ,, m— �eR'e� ��Ayn FLFIi�I CICpp H Gl>�1155 = S 1PN.m�l��i� � MWIMIC Q i —xexw Y f' . PLANNING COMMISSION APPLICANTS 1. Jeff Bartol 2702 Pinkspire Lane Maplewood, MN 55119 2. Roger Posch 1583 County Road B Maplewood, MN 55109 a i ' 4 's a i —7a o ,f Ix —zwx O I ' m 3 E 8 i wry —.ms I xxm � u 7 J° .o n9 rr e — Imo Applicants Jeffrey Bartol 2702 Pinkspire CDRB Members /Applicants Attachment 4 K03 CITY OF MAPLEWOOD BOARDS AND COMMISSIONS APPLICANT INFORMATION FORM NAME J EFf &AtTOL ADDRESS PHONE NO. Work: 311- lvvv Home: ( :sT 330- 28"r g DATE Fs/ o 2 1) How long have you lived in the City of Maplewood? 6 r o 2 ( a ., „ T ". — t 2) Will other commitments make regular attendance at meetings difficult? Yes No Comments: 3) On which Board or Commission are interested in serving? (please check) Community Design Review Board Park & Recreation Commission Housing & Redevelopment Authority Planning Commission Human Relations Commission Police Civil Service Commission 4) Do you have any specific areas of interest within this Board's or Commission's scope of responsibilities? 1 nave a 6r, c 1c o rojno In ar L✓1 r1 1 c40 e. ( � r l :.l - r'S D, (� a� o. M j �> V 50 K nave 4.,>M E In n l w� }Lr CI�� Flcnnrn� / naus nc� eve + c.1 (gin ,•.,; {. a!sn aclenSlvc e2(pIrnen'It will'. and Ucc�S ^� 4I CAC, l Co,po4.r x'-8.34 Y�esr�n� 5) List other organizations or clubs in the Community in which you have been or are an active participant: I '0.1 jn 1V¢ �GG�n ��E'f v 0.t'1',v2 In /yxnn�t �TTC55rc ?/+4.E n. 4,,�OCI^+TrnA G,Ck- In our e,hureh, Un }�l na;..J have nv� �c•.�. - l'�'+e. +t—e or of 4o �o,ne —o— In VOIVQ� "��'Y' romm;�n "�v 155u2.5. 6) Why would you like to serve on this Board or Commission? Z n vt alws �s �e1} I S s`nov!Z he C�IV,n� nnn a cc e k 4, n•+rA �_, n, <<. , h)ow kaa' our 4-hree- r`v) \,A are Erna , I wor •,: 1 Pa �.c F �:� wl�n anr��.no-.. (...nrh/+- •as; anZ..° eassrs�' In. kee(J,nl ADDITIONAL COMMENTS: THE INFORMATION CONTAINED IN THIS APPLICATION SHALL BE CLASSIFIED AS PUBLIC EXCEPT FOR HOME AND WORK TELEPHONE NUMBERS. 5.TTY MMWARDS AND COMMISSIONS APPLICATION&a 4 /011 1• Jeffrey A. Bartol jabartol@comcastnet 2702 Pinkspire lane E_ 651 - 331 -1044 Maplewood, MN 55119 ... an opportunity to deploy 28 years of computer experience in IT applications such as CADD, CAD/CAM content management, file archives, database integration and Web enabled information tools - to assist bush identifying production, automation and communication needs; defining, selecting or developing: solutions; d integrating, and maintaining user - friendly systems and technological advancements to improve business pr vendor relations, marketing communications, and sales opportunities_ I seek a business environment that is challenging yet flexible; one that encourages an entrepreneurial creative approach while committed to professional standards, customer satisfaction and personal mmmitmer I believe strongly in incentive -based compensations, advancements and recognitions; I am most response approach and exercise it with those that work with me and for me. I am nrost comfortable with smaller comp corporations that function as smaller, intimate teams with a commitment to the mutual success of its mem the opportunity to minimize bureaucratic obstacles. Over the last 28 years, I have reinvented myself several times and believe this is a necessary aspect of the industry. The company I work for must recognize this, support it and even encourage it The team l work wi share this same commitment; exchanging information and growing with the technological advancements I our economy, determine team success, and ensure the long -tern value of each team member. ei Integral was incorporated in December of 2000 by a group of IT professionals that were basically We were convinced, however, that the Word Wide Web would stilt become a critical information business tool; and that integration services and development of INTRAnet and EXTRAnet solutions be in demand. As the director of content management, I developed business relationships with vend opportunities in areas such as document management, asset management, and web- content mar couple years we've developed web -based business applications and file access system for differe government, the DoD, defense contractors, and local commercial entities in markets such as tel legal services and low- income housing regulations. _'.•. During the last two economically challenged years, Integral has doubled in size and tripled our rer have developed a reputation for project management and defiverirg quality solutions on schedule fixed price. „mot BrighTech was a small webapplication developer and systems integratorthat had gained a great "de and success with the dottcem and eCommerce explosion in the late 1900's_ While. working. for. botti'r Banta, I often outsourced high -end technical problems and custom developmentprojects to- BrighTa& instrumental in developing both Colomouse's Rover and Banta's linage- Sitter. I joined, BdghTec product development and marketing of what was to become their own commercialized versi©r, Unfortunately, the dot.com craze imploded; Brghtech'straditional revenue stream, driethup, andtth product was woefully under - funded. After seven months,, it became obvious. that BrigpTech, cpu against a rapidly growing number of well- financed competitors like Microsoft;. D'ocumsntum, Fife -t Vignette and over a hundred others. - The Banta Digital Group is a division of the billion -dollar printer, Banta Corporation. In 1995, Banta Corp. created a' software development group, Banta Integrated Media (based in Cambridge Mass), that was charged. with developing a high -end content management solution to be sold both as a Banta service and as DAM product to other printing,: prepress and corporate marcom entities. However, since their product, 13-Media, was running well behind schedule„ l was brought on board to basically recreate the same low -end in -house solution that I had. designed and developed at Colorhouse as a stop -gap measure. In less than a year, we created a DAM solution called `image- Sitter^ w*hr.' ` successfully addressed the internal workflow, OPI and archive needs for Banta's three prepress plants and was alsq sold to Banta's prepress customers for their DAM, workflow and file access needs. a= it The continued success of this lower -end solution, image- Sitter, became politically awkward. My group was iequi to stop selling services that competed with Banta's million - dollar B- Media, and our development budget were cuts Though relocating to Massachusetts to work with B -Media was an option, I believed my career opportunitieswrttt Banta were limited. ; I .l, This was a new position at Colorhouse that reported directly to the COO and was created to address application and service of Digital Asset Management or DAM_ Colorhouse had previously purchased it h, solution (MediaAssets) as well as a 1.4 terabyte laser disk jukebox. I was hired to determine whether the solution could be successfully deployed in a prepress production emaronment or replace it with a mot product; and then integrate that product with both the laser jukebox and additional terabytes of RAID or server and their existing OPI (prepress file workflow system). The decision was made to replace the "embedded image approach of the proprietary MediaAssets `t open - ended, customizable Telescope by NorthPlains — a solution that supported all standard SQL -RDBN all major platforms including SUN Solaris. We also replaced IPTs CanOR with :the OPI immerging indu FullPress by Xinet. We integrated both these products with the SUN- based ''storage solutions anc addressed the in -house workflow, job - tracking and archival needs for over 40 Mao -based workstations. ?' 4: I then worked closely with Colorhouse's marketing and sales to extend our DAM solution (Rover) to exit prepress customers. By working closely with the Technical Services group (IT) as well as external vei integrators, and outsource programmers — I was able to accomplish these goals within 18 months and on MediaWay was a relatively new company (established in 1993) that had just released. a. beta version of digital asset management solution based on their own proprietary object- orientied relational detabasi reported directly to the CEO and President of Sales and Marketing_ As the MdwestManager. my rasp quite broad, and during these early years of asset management, one ormy primary roles was thal designed and conducted various seminars and training courses throughout the mid -west: f sold daei accounts, ad agencies, printers, prepress and photo labs. Since MediaWayi s goal: wasto�establish an channel, my responsibilities included identifying, selecting, training and ,assisting these VARsV'vjb Aftereach sale, I participated in the installation and integration. ofthe software: orr NT and Scfars.syst users, and assisted with database schema design, population and deployment. Though the top salesman in '96, 1 did fall short of my personal sales goals. This proprietary solution fundamental flaws resulting in very difficult and often unsuccessful installations, very long; sales cycles list of reference accounts. 2 of 3 Jeffrey A. Band 651 -331 -1044 0 MicroFrame was a start up company in 1987 of five engineers — each bringing a different aspect to one of the newest yet fastest growing CAD VARs in the upper mid -west. My responsibilities included assisting. with application research,: product selection, market analysis and corporate level sales. Heading up Application Development, my primary focus was on the software products with APIs sufficient to enable custom development and those with market share large enough to justify development costs. The most frequently used tools included AutoCAD;. Lisp, C++, and various RDBMS's. « Accomplishments included being the country's #1 IBM -CADAM VAR for two years and developing the first parametric CADD system to be used in storage rack and mezzanine design and material specificatiom I "alsodeveloped'adesign layout and test for circuit logic and ladder diagrams for 3M, and assisted major corporations with their CAD & FFDMS solutions and services including: FMC, TetraPak Telex Communications, 3M, and the Donaldson Corporation. GIS was one of the first CAD VARs in the Twin Cities — representing a variety of different PC -based CAD the manufacturing, engineering and architectural communities. 1 coordinated all efforts related to custom and system integration. I developed one of the first parametric CADD systems used in window architectural specification and was responsible for the sale and installation of CADD at some of the dart manufacturinq fines including: Ellerbe Becket, KKE & Associates, Metal- Matic.lnc.. Anderson Windows, FA FMC is a design and manufacturer for the federal government and navel ordinance. As a Support Anal responsible for identifying needs and solutions for various applications of CAD /CAM (Computer- Aided Manufacturing) including: mechanical engineering, electrical engineering, PC -board layouts, solid mode element analysis, NC (numerical control), and tooling. Responsibifrties included end -user training and suppc scheduling and utilization, software testing, trouble - shoofing and malfunction reporting, As the CADD Supervisor for the largest architectural fine in Minnesota, Iwas responsible for reset ramifications and ROI for implementing one of the first architectural CADD systems in the coui supervised the initial operating staff and coordinated the usedCADD interface, work -flow and pro was also responsible for: maintaining system security & file back-ups; establishing and documf company standard operating procedures, file naming systems and drawing layer shuctures and.. th comprehensive library of construction details, symbols and notes. _, Various CAD, CAM, FEA, Solid Modeling, Database Managemen Operating Systems and` Administrative classes — Over 1,000 hours between 1975 and 19911 t also have over 200 hours of sales training including curriculum provided by IBM and AutoDesk; the most recent ' included the MasterMind Sales Training program offered by Wam!NeL (Course details available upon request.) ,i Bachelor of Architecture, University of Minnesota (1976-1982) Professional Associations include American Institute of Architects: Society of Mechanical Engineers, AIIM, International Prepress Association, Printing Institute of America (PIA), American Advertising Federation (AdFed), and IDEAJIianca (previously; ; Graphic Communications Association where I assisted in developing_ their road mapf to °Dpltal' Production in the Graphic Arts" —available upon request). I have also beerraJn3quen , guest speaker at conferences for most of these associations. References available upon request. 3 of 3 Jeffrey A. Bartol 651- 331 -1044 Attachment 5 CITY OF MAPLEWOOD �F BOARDS AND COMMISSIONS `\ APPLICANT INFORMATION FORM NAME Y�. F <ET\fl��C�SotJ ADDRESS k P Ry CE k E• zip SS I O9 PHONE NO. Work: 6 I Home: 651 - 1 - 1� - IS(A DATE S EfT nO0 R Ce Co51 - 73G- - 1533 (E!-Mt�L �K endr:�rsonl� mmm,Covn 1) How long have you lived in the City of Maplewood? 10- l y S 2) Will other commitments make regular attendance at meetings difficult? Yes No Comments: Hy �N iii i�,.) 6 s�. U trc&L / Sc r4mu�se Mme., s } VC e.�E$.) EI�P LOY cp q't 3� ,�ci� c3"I, ? < YE'MZS l" CREYrSINC �O� E�,1LR{LGEM B.IY tZESPON,518 t"c�6 , 3) On which Board or Commission are you interested in serving? (please check) _, Community Design Review Board Park & Recreation Commission Housing & Redevelopment Authority X Planning Commission Human Relations Commission Police Civil Service Commission 4) Do you have any specific areas of interest within this Board's or Commission's scope of responsibilities? , R,O-je � , WSSS MkNh691F3.r� L�Eb SEE �M M -0POU �yq;l ST1C'SG �t NIV6YS uJii_� �+—� ��FFu�ic� i N Pia � �}SS Es 5 S- rf;rcct��c DEV�p rwr P �r� s �oR 1*9 Cyr( O n��eat kan �iakLyzir - �SSOC.k,O D,eEcT �� iaa�e� Cc, ST o t is P R�£cc M rc� vcs�,s�rt , rc�+ o o v �e atL Corr g E* r 1cN my s s o F V k%-us - N" Iry c%Fs w Mat w iLL �*vcf �Tlt� C� cy S Q,±6S 5) List other organizations or clubs in the Community in which you have been or are an active participant: ]J o�1� tN 1`�i<PL�Woe� 6) Why would you like to serve on this Board or Commission? p � ��T SIh MOST ;M+?ok'c4N M \SS�e Q, 2 MG 1 SGtiI kl�-`f �a\VE �ftct�- To � Cor�rixu�'cy', soN.� of t�Y 1�� �- EVCe.t��*J6s , 'To CoNrauEO �JClCC lkN S:k V" is G(�� �+ OF c � C cy A N a iTs � i w1' iT as �1JV t-0c 1 r �o rTfct_ T , ADDITIONAL COMMENTS: i�c6�ast �`^ \c�J tFt�� ©tttL C SIGUS t �1i�c�/ �EVOaeiL1� Tf��A -� j� �E34LTS O$.\9�T6`� Fc,�il E C w1� ^ oV wcKK�ac,vU�TL'� C,tZpSS- I""NCt'LouA 1� Dss� �aa ��4lTs • 1 t'tMIE �ou6 �RO.iECC MtcNK6EnExrr SKILLS -r S To iTC 4NEV6 THE INFORMATION CONTAINED IN THIS APPLICATION SHALL BE CLASSIFIED AS PUBLIC... , t�t'TJ4 L E7t464.S1t1P {}8��\r6 t+N Clu111 F1 E+ MuVc kNt� tJ�,oT�trrc.l jK1LL5 FORMS\BRO &COMM.APL 1 1019�i 1 t � � `l�{[fl U{�'�K rca�IDtih1� rr �tJ. rr A C'��lflsl.]T kt— PM MIS �ONST�LL CCic � nv tN(• W oP�KE 3� I fV 1 rC /{"1 1lS.�ySt'K.p t�0 <Z Y'ak>� y�PCQS 11 Attachment 6 CITY OF MAPLEWOOD BOARDS AND COMMISSIONS APPLICANT INFORMATION FORM PHONE N 770— 1) How long have you lived in the City of Maplewood? 2 2) Will other commitments make regular attendance at meetings difficult? Yes No On which Board or Commission are you interested in serving? (please check) A description of the duties of each committee is on back. Community Design Review Board ark & Recreation Commission Housing & Redevelopment Authority Manning Commission Human Relations Commission Police Civil Service Commission 4) Do you have any specific areas of interest within this Board's or Commisison's scope of responsibilities? M 5) List other organizations or clubs in the Community in which you have been or are an active panrticipant: e � � Cox s �,u1t,P� s�1�U Cc,C,;e-�� W, P AC,�M��W jcc � -14r� 6) Why would you like to serve on the Board or Commission? !� b My ru- 5 9 /A e+ w-_�_ CA buo�ue ro i ADDITIONAL COMMENTS: THE INFORMATION CONTAINED IN THIS APPLICATION AND ANYATTACHMENT PROVIDED ARE CONSIDERED PUBLIC INFORMATION. WORD /BRMCOMM 04/02 12 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, OCTOBER 6, 2003 e. Planning Commission Applicant Interviews Mr. Roberts said the planning commission has a vacancy created by the resignation of Matt Ledvina. Attached in the staff report is a map of where the current planning commissioners reside and where the two candidates live along with their application forms. The first applicant to be interviewed was Mr. Jeff Bartol, 2702 Pinkspire Lane. Chairperson Rossbach asked if Mr. Bartol has any problem with the time commitment to meet twice a month and possibly staying late into the evening? Mr. Bartol said he has no problem working the two meetings of the month or working late into the evening. Chairperson Rossbach asked if Mr. Bartol would have any difficulty finding the time to review the planning commission packet and doing some site inspections? Mr. Bartol said no his current employment is very flexible and he can work it into his schedule reviewing the planning commission packet and doing the site inspections. Chairperson Rossbach asked Mr. Bartol what he does for a living? Mr. Bartol said he is heavily involved with computers with system integration, consulting, website design and earlier in his career he did engineering work with a computerized design in the architectural field. His background is in architecture from his studies at the University. Commissioner Pearson said he assumed with Mr. Bartol's background he would not have any difficulty deciphering blueprints? Mr. Bartol said no. Chairperson Rossbach asked how Mr. Bartol felt about affordable housing in the City of Maplewood? Mr. Bartol said like Commissioner Pearson he is concerned about the children in affordable housing and where they will go to play. Many people that live in affordable housing have several children and they need someplace to play. He commended the commission on the process these projects go through and the questions that are asked. He asked the commission what a CUP and a PUD are? The planning commission members explained what the two meant and how they are used. Commissioner Monahan -Junek asked what Mr. Bartol could do as a planning commission member to foster a sense of community to the residents that live in the south end of the community and the people that live in the north end of Maplewood? Mr. Bartol said that is a difficult question to answer. He said he has only lived in Maplewood for 6 to 8 months and prior to that he lived in the Como Park area. He has really enjoyed the Battle Creek area and wished he had known about it long ago. He thinks that would be a wonderful area to have a citywide get together for people to gather and get to know the people in their community better. He said his daughter lives in St. Paul and uses the dog walk there to walk her dog. Commissioner Trippler said in reviewing Mr. Bartol's application he noticed he wanted to give back to the community and he wondered how Mr. Bartol decided to apply for the planning commission opening with his background and not for the community design review board? Mr. Bartol said he applied for both the commission and the board opening at the request of Mary Dierich who recommended he apply for the commission and one of the city staff members suggested he apply for the board. He said he would feel useful and productive on either the commission or the board. He wants to get back into the urban development, city planning and architectural skills that he acquired 25 years ago and let go by the wayside. The second applicant to be interviewed was Roger Posch, 1583 County Road B. Chairperson Rossbach asked if Mr. Posch has any problem with the time commitment to meet twice a month and possibly staying late into the evening? Mr. Posch said no. Chairperson Rossbach asked if Mr. Posch would have any difficulty finding the time to review the planning commission packet and doing site inspections? Mr. Posch said no. Chairperson Rossbach asked Mr. Posch what he does for a living and on a day -to- day basis? Mr. Posch said he is a realtor at Coldwell Banker Burnet Realty. Outside of work he belongs to a church and is part of the loaves and fishes program and is involved with Weaver Elementary school fundraising: Commissioner Monahan -Junek asked Mr. Posch what he could do as a planning commission member to foster a sense of community to the residents that live in the south end of the community and the people that live in the north end of Maplewood? Mr. Posch said he is open- minded and is not sure about pulling people together. Commissioner Dierich said Mr. Posch's application said he wants to be a voice for his neighborhood. She asked what issues Mr. Posch would like to be able to impact if he were on the planning commission? Mr. Posch said it's not so much any particular issue as much as he would like to help notify all residents to let them know what is going on or what will be happening in the community. Commissioner Dierich asked Mr. Posch if there was a particular issue he would be more interested in such as density, affordable housing, traffic or protection of water that he could speak to? Mr. Posch said there are no individual issues that he is interested in; he just wants to have an understanding of the issues and have a voice in what is going on in Maplewood. Commissioner Desai said there has been a lot of discussion about workforce housing. As a realtor, in your opinion, where do you stand in terms of workforce housing in the City of Maplewood? Mr. Posch said in the past Maplewood has had affordable housing but property continues to increase and homes are getting more expensive. If Maplewood had more affordable housing as one of the first ring suburbs to downtown St. Paul, people could live here and bus downtown to work so there could be more affordable housing for the city. Mr. Roberts asked Mr. Posch what he thinks the City of Maplewood did really well in terms of development and what the city has done that he did not care for? Mr. Posch said he thinks the Maplewood Mall was something the city did very well with the proximity of the freeway and he also likes the bike trails in the city. The Maplewood Community Center is something he does not like that the city developed. He said he heard the community center is not making money for the city and the only reason he goes there is for the plays and shows in the theatre. Commissioner Pearson asked if Mr. Posch has any problem reading blueprints or plans? Mr. Posch said no. Commissioner Pearson asked if Mr. Posch thought there was anything the planning commission could have addressed during the items that were reviewed tonight? Mr. Posch said nothing comes to mind. Chairperson Rossbach asked staff what Mr. Posch could do if for example he had some real estate listings and he had a conflict of interest with something the planning commission was reviewing? Mr. Roberts said potentially Mr. Posch would have a conflict of interest if the listing he had were going to be redeveloped. Mr. Posch said he understands that he would abstain from the discussion or recommend that another agent take the listing. Mr. Roberts said the two applicants also applied for the opening on the Community Design Review Board and those interviews will be held Tuesday, October 12, 2003. The applicant with the lowest score is the candidate of choice and that person would be recommended to the city council. The results of the voting by the planning commission members were as follows: The first applicant interviewed, Jeff Bartol scored 6 points. The second applicant interviewed, Roger Posch scored 12 points. Mr. Roberts said the candidates would be notified of the city council meeting date for the final interview for the city council to make the final decision. MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, OCTOBER 14, 2003 IX. STAFF PRESENTATIONS a. Interview of Applicants for CDRB Membership Ms. Finwall said there are three applicants for the community design review board (CDRB) vacancy, which include Jeffrey Bartol, Larry Hendrickson, and Roger Posch. The three applicants are to be interviewed and ranked by the board. The vacancy is for the remainder of Craig Jorgenson's two -year term that would end January 1, 2004. a. Jeffrey Bartol, 2702 Pinkspire Lane, Maplewood. Mr. Bartol said he moved to south Maplewood last March and prior to that he lived in St. Paul in the Como area for over 20 years. After moving from St. Paul he felt guilty never having given back to the city. When he moved to Maplewood he made a personal commitment to give back to the city and that is why he is applying for this board position. Chairperson Ledvina asked if Mr. Bartol understood the commitment of being on this board that meets at 6:00 p.m. twice a month on the second and fourth Tuesday's of the month? Mr. Bartol said yes, he has a flexible work schedule and there should not be any difficulty making the meeting dates and times. Chairperson Ledvina asked Mr. Bartol if he had any problems taking time to read the packets that are sent in the mail and going out to do site inspections prior to the meeting time? Mr. Bartol said his work schedule is very flexible and he has no problem taking time in the evening to read the packets and leaving work a bit early to do the site inspections. Chairperson Ledvina asked Mr. Bartol what development he thinks was done well in Maplewood? Mr. Bartol said he likes the New Century development in his neighborhood with the Arts and Craftsman style homes that have been built. They did a very nice job combining single family and multi - family dwellings together with a very high standard making the neighborhood look nice. Each home has its own architectural detail and character and it all blends in so well. Chairperson Ledvina asked Mr. Bartol if there was anything he didn't like that was developed in Maplewood? Mr. Bartol said he would be reluctant to come up with a derogatory or critical statement of the city. Because of the shape of Maplewood he thinks the city is challenged with being surrounded by other suburbs. Board member Shankar said he noticed Mr. Bartol applied for the opening on the planning commission as well as the board. He asked Mr. Bartol which opening he was more interested in? Mr. Bartol said he is interested in both the commission and the board opening and will be going before the city council as an applicant for both openings. Board member Olson said Mr. Bartol's application says he has a background in architecture and she would like more information on that background? Mr. Bartol said architecture was his first love when he was a child. He attended the University of Minnesota for his Bachelor degree in architecture. He also worked for Ellerbe Architects as a junior draftsman /architect. Working with the CAD system he gravitated towards his second love, which was computers. Because of his love for computers he continued in that field and has not practiced architecture for years now. Board member Longrie -Kline asked Mr. Bartol what he does in his current position? Mr. Bartol said he does a fair amount of project management, systems integration, needs assessment, computer database integration, and Internet data exchange. Board member Shankar asked if Mr. Bartol's passion was more towards setbacks, wetland, and density issues, which would be approved by the planning commission or would it be towards aesthetics, building materials, and landscaping, which would be approved by the community design review board? Mr. Bartol said he is torn and the planning commission asked the same question of him in his last interview. He would enjoy working with either group and he feels he is qualified for either opening. b. Larry Hendrickson, 1930 Price Avenue, Maplewood. Mr. Hendrickson said he has lived in the city over 14 years now. He has worked for 3M for 24 years now and his job function is sewing surplus and byproducts and many other things in between. He has communication skills and leads the organizational effort in both the newsletter and both work -based products at 3M. Prior to working at 3M he worked in residential and commercial construction. Chairperson Ledvina said the community design review board meets the second and fourth Tuesday's of each month at 6:00 p.m. and he asked if that would be a problem with Mr. Hendrickson's schedule? Mr. Hendrickson said no. Chairperson Ledvina asked if Mr. Hendrickson had any questions or comments regarding what was discussed at the meeting tonight? Mr. Hendrickson said no questions but he thinks the input the board members offered to the staff is very valuable. Chairperson Ledvina asked if Mr. Hendrickson could give an example of a recent development that he felt was done very well in terms of building and site design? Mr. Hendrickson said he thinks the city hall is a great service to the community. He likes the senior housing that has been developed in the city and there is a definite need for it. The Maplewood Mall needs some very good guidance and redevelopment is key to the area. Board member Longrie -Kline asked Mr. Hendrickson if there was an old building in the city would he prefer that the building be renovated and be reused as a new use or totally start new with an architectural plan and develop something new. Mr. Hendrickson said in St. Louis, Missouri, they took a huge old train depot and added new shops and a hotel inside it. Aesthetically, it looks phenomenal, so he would prefer to reuse the building depending on the condition. Board member Longrie -Kline asked Mr. Hendrickson what he does with web -based applications in his job? Mr. Hendrickson said his organization communicates to the external and internal customers and clients. They have an "Internet" and an "intranet" to communicate items of interest, and surplus equipment that is available. The intranet is a marketing tool of resource recovery and they conduct some monthly sales and advertisements at the distribution center. The rest is confidential information. Board member Longrie -Kline said the reason she asked is that the city is moving towards a paperless society with the Internet. One day the public will access the city's Internet site for board packet information and access information so the public can be more knowledgeable. One -day society will be a paperless world and this will be very important to use web -based applicants. Mr. Hendrickson said it is a very good marketing tool and with all the ecological issues today paper will be a thing of the past. It will not be easy and it can be done but the end result will be phenomenal. Board member Olson asked what Mr. Hendrickson's background is in construction and landscaping and what could he contribute to the board? Mr. Hendrickson said he can read blue prints and can understand the infrastructure of the house and the elevations. He can look at something for the aesthetics and has the ability to decide if something will look sharp or not. As far as landscaping, he does not have a formal background in landscaping other than by trial and error. He said he could offer the board his perception of what would look nice. Board member Shankar asked Mr. Hendrickson what the drawbacks and potential are for White Bear Avenue? Mr. Hendrickson said traffic is the number one drawback of White Bear Avenue. He sees pockets of development that need to be redeveloped. He uses the roundabout at English and Frost and thinks it would be nice to have more in the city. Mr. Hendrickson said the city has some big issues with the population increasing and the traffic growing and the roundabout idea may help traffic in certain areas. C. Roger Posch, 1583 County Road B, Maplewood. Chairperson Ledvina asked Mr. Posch to tell the board something about himself? Mr. Posch said he grew up in North St. Paul and has lived in his current home in Maplewood for 24 years now. He worked at West Publishing for 22 years, and was downsized, and now he works for Coldwell Banker Burnet Realty as a realtor in north Maplewood. He has two children in first and second grade at Weaver Elementary. He does volunteer work at school and church and is a member of the Red Cross. Chairperson Ledvina said the board meets the second and fourth Tuesday's of each month at 6:00 p.m. he asked Mr. Posch if that would be a problem with his schedule? Mr. Posch said no. Chairperson Ledvina asked Mr. Posch if he would have any problem reviewing the packets that come in the mail and going out to do site inspections prior to the meeting? Mr. Posch said no. Chairperson Ledvina asked Mr. Posch if he had any questions or comments in regards to the proceedings at this evenings meeting? Mr. Posch said no. Chairperson Ledvina asked Mr. Posch if he could give an example of developments in Maplewood that he thinks were done well regarding aesthetics and design? Mr. Posch said he thinks Maplewood Mall was done well because of the relationship to the freeway. Chairperson Ledvina asked if there was something more recently developed such as in the last five years? Mr. Posch said no, not off -hand. Board member Olson asked if he has any experience in reading blueprints and working with different types of landscaping and plant identification? Mr. Posch said he studied architectural drafting after he finished high school. The house that he is in he had built so he studied the blueprints. As far as landscaping he has been doing neighbors landscaping for some extra money. Plant identification he is not familiar with yet. Board member Olson asked Mr. Posch if he were presented with a landscaping plan would he be able to decide if the landscaping was too sparse and needed some additional plantings? Mr. Posch said yes. Board member Longrie -Kline asked what Mr. Posch does in his position? Mr. Posch said he is a realtor. Board member Longrie -Kline asked if it is residential or commercial real estate? Mr. Posch said residential. Board member Longrie -Kline said she noticed on his application that Mr. Posch wanted to be a voice for his neighborhood? Mr. Posch said in the past he has talked to people and many people are not aware of what is going on in the city. He said he would go door to door and let people know what is going on in the city. Board member Longrie -Kline said that takes a lot of personal commitment, she asked if Mr. Posch has that kind of time on his hands? She asked if he would see his role on the board as a collaborative of not just driving around to the sites but going to the residents homes and letting them know about future developments and for their input? Mr. Posch said he has not done anything yet because he is not on the board yet but if he were on the board that is what he would do. Many people don't have the time to come to the meetings at the city hall and that is why he would go and knock on doors. Board member Longrie -Kline asked Mr. Posch if he has a lot of spare time because that is a very time consuming job. Mr. Posch said he would make that kind of time. Board member Olson asked as a realtor if he works with developers? Mr. Posch said no he does not; he works with existing residential homeowners. Board member Shankar said there are several car dealerships on Highway 61 and he asked if there was one dealership in particular that catches Mr. Posch's eye as far as building design? Mr. Posch said by KSTP Maplewood Imports has a nice building design and the Saturn dealership somewhere. Board member Olson asked if Mr. Posch sees anything in the city that he has a concern for that the board may be able to help address? Mr. Posch said no not at the moment. The board rated each candidate. The candidate with the lowest score is the person the board will recommend to the city council. a. Jeffrey Bartol received 4 points b. Larry Hendrickson received 9 points C. Roger Posch received 11 points. The candidates for the board opening will be interviewed on October 27, 2003, by the city council. AGENDA NO. 10M I►I 1l 1 : a U1 UI I "T City Council WLTIN 9 Finance Director IRX APPROVAL OF CLAIMS FINV " December 8, 2003 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTSPAYABLE: $ 3,941.11 Checks # 62415 thr # 62417 dated 11/18/03 thru 11/20/03 $ 853,911.46 Checks # 62418 thr # 62491 dated 11/21/03 thru 11/25/03 $ 3,060,235.07 Disbursements via debits to checking account dated 11/13/03 thru 11/19/03 $ 1,500.00 Checks # 62492 0 # 62578 dated 11/24/03 thru 1/0/00 $ 377,979.95 Checks# 62493 thr # 62578 dated 11/12/03 thru 11/13/03 $ 298,199.82 Disbursements via debits to checking account dated 11/19/03 thru 11/28/03 $ 4,595,767.41 Total Accounts Payable PAYROLL $ 418,394.60 Payroll Check and Direct Deposits dated 11/21/03 $ 4,162.12 Payroll Deduction check # 95747 thru # 95749 dated 11/21/03 $ 422,556.72 Total Payroll $ 5,018,324.13 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651- 249 -2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. ds attachments vchlist . Check Register Page: 1 11/21/2003 11:01:36AM City of Maplewood Check Date Vendor 62415 11118/2003 00283 CENTURY COLLEGE 62416 11/18/2003 00283 CENTURY COLLEGE 62417 11/2012003 01547 SUBWAY 62418 11/2512003 01908 ADMINISTRATION, DEPT OF 62419 11/25/2003 00111 ANIMAL CONTROL SERVICES INC 62420 11/25/2003 00127 ARRIGONI BROTHERS CO 62421 11/25/2003 02942 ASPLUND - SQUIRES CONST INC 62422 11/2512003 02658 AVENETLLC 62423 11/25/2003 01811 BERNATELLO'S PIZZA INC 62424 11/2512003 00195 62425 11/25/2003 00198 62426 11/2512003 02937 62427 11125/2003 01865 62428 11/25/2003 02766 62429 11/25/2003 00211 BLAKE BUILDERS INC BOARD OF WATER COMMISSIONERS BOETTCHER,DALE BOWMAN, DON BOWMAN, KATHERINE BRAUN INTERTEC CORP. 62430 11/2512003 00218 62431 11/25/2003 02943 62432 11/25/2003 01871 62433 11/2512003 02761 62434 11/25/2003 02620 62435 11/2512003 00409 62436 11/2512003 00417 62437 11/25/2003 00412 62438 11/2512003 00422 62439 11/25/2003 00460 62440 11/25/2003 00463 62441 11/25/2003 00526 62442 11/25/2003 02635 62443 11/2512003 01867 62444 11/25/2003 02547 62445 11/25/2003 00638 62446 11/25/2003 02945 BROADWAY BUILDERS BUSINESS DATA RECORD SERVICES COOPER, KENNETH DAHLGREN, SHARDLOW AND UBAN DEVINE, JOHN K DOBERVICH, DAN DON'S RODENTS DONALD SALVERDA & ASSOCIATES DRAMA KIDS, THE ELK RIVER CONCRETE PRODUCTS EMERGENCY APPARATUS MAINT FOREST LAKE CONTRACTING INC G -WHIZ LETTERING HANSON,PERRY HARTLAND FUEL PRODUCTS LLC INC HAYMAN, JANET GREW HEALTHEAST VEHICLE SERVICES 62447 11/252003 02130 HUNTINGTON HOMES LTD 62448 11/25/2003 01975 INDIANHEAD COUNCIL BSA Description /Account PARAMEDIC SCH - 2 FIREFIGHTERS PARAMEDIC SCH - 2 FIREFIGHTERS FOOD FOR THOUGHT LUNCHEON HARBOR BACKUP - SEP MAINFRAME PROCESSOR CHARGES DATA PROCESSING SRVS - SEP PATROL & BOARDING FEES 1178 - 11118 REF GRADING ESC - 2410 HOLLOWAY A REF GRADING ESC #2- 1743 BEEBE RD t WEB HOSTING MERCH FOR RESALE MERCH FOR RESALE REF GRADING ESC - 2651 RED PINE CI WATER 9/11 - 1013 VOLLEYBALL REFEREE ASSIGN VOLLEYBALL REFEREES VOLLEYBALL REFEREE PROJ 02 -10 PROF SRVS THRU 10131 PROJ 01 -16 PROF SRVS THRU 10/31 PROD 03-04 PROF SRVS THRU 10/31 REF GRADING ESC - 2953 WALTER ST N BALLOT BOXES VOLLEYBALL REFEREE HIJACEK PROP - PROF SRVS 9129 - 11/1 WINE & JAZZ FESTIVAL MUSIC REF GRADING ESC - 672 STERLING ST MICE AOV EFFECTIVE MGMT PROG AOV EFFECTIVE MGMT PROG HEAD INSTRUCTOR 9/25 - 11/6 CONCRETE MH MATERIALS INSTALL PLUG ON RESCUE 1 VEHICLE NFPA PUMP TEST ON ENGINE 1 NFPA PUMP TEST ON ENGINE 2 NFPA PUMP TEST ON ENGINE 3 NFPA PUMP TEST ON ENGINE 4 NFPA PUMP TEST ON ENGINE 7 NFPA PUMP TEST FOR LADDER 1 NFPA PUMP TEST ON RESCUE 1 NFPA PUMP TEST ON RESCUE 2 NFPA PUMP TEST ON RESCUE 3 NFPA PUMP TEST ON RESCUE 7 NFPA PUMP TEST ON TANKER 4 PROJ 03-04 KENNARD ST IMP PYMT #1 LOGO EMBROIDERY VOLLEYBALL REFEREE UNLEADED MID -GRADE (89 OCTANE) G REIMB FOR MILEAGE 1/30 -11/12 INSTALL EQUIP ON NEW SQUAD 944 REPAIR SQUAD 951 SQUAD CHANGEOVER 962 TO 965 INSTALL EQUIP ON NEW SQUAD 965 REF GRADING ESC - 797 NEW CENTUR CHARTERING FEES Amount 1,900.00 1,900.00 141.11 927.32 899.97 392.00 687.21 2,035.48 1,924.38 720.00 78.00 117.00 1,048.36 122.06 100.00 355.00 100.00 897.50 2,071.75 2,916.75 1,055.89 197.05 60.00 3,848.51 250.00 1,103.01 14.64 193.36 193.36 800.00 1,188.17 527.47 250.00 250.00 250.00 250.00 325.00 250.00 271.50 250.00 250.00 303.50 250.00 491,918.00 84.50 360.00 8,402.40 152.04 1,618.59 440.27 1,176.00 2,205.74 3,368.90 48.00 vchlist 11121/2003 11:01:36AM Check Register City of Maplewood page: 2 Check Date Vendor Description /Account Amount 62449 11/25/2003 02767 INGALLS, TINA VOLLEYBALL REFEREE 300.00 62450 11/25/2003 00756 JET PRINT DARE CERTIFICATES 315.24 62451 11/2512003 02938 KORTERRA INC ANNUAL SUPPORT THRU 11/27/04 360.00 62452 1112512003 01874 KULAS, RONALD C. VOLLEYBALL REFEREE 360.00 62453 11/2512003 02060 LITTLE CANADA, CITY OF SKYHAWK CLINICS 10% 126.20. 62454 11/25/2003 00902 M E M A MEMA MEMBERSHIPS 75.00 62455 11/2512003 00908 M R P A ANNUAL MTG & LUNCHEON 27.50 62456 11/25/2003 00932 MAPLEWOOD BAKERY MERCH FOR RESALE 341,41 BIRTHDAY CAKES 45.75 BIRTHDAY CAKES 45.75 BIRTHDAY CAKES 61.00'.. BIRTHDAY CAKES 79.24 BIRTHDAY CAKE 1525 BIRTHDAYCAKES 76.25 ASSORTED DONUTS 31,15 62457 11/25/2003 00935 MAPLEWOOD FIRE FIGHTERS RELIEF 2003 STATE FIRE AID 177,795.00 62458 1112512003 00945 MASYS CORP STRATUS SOFTWARE MAINT - DEC 738.68 62459 1112512003 02944 MATTHEWS CONSTRUCTION REF GRADING ESC- 1322 BURKE CIR E 1,029.86 62460 11/25/2003 01020 MINNEAPOLIS RAG STOCK CO RAGS 74,90 62461 11/2512003 01079 MN CHIEFS OF POLICE ASSN CLEO & COMMAND ACADEMY 325.00 INTERNAL AFFAIRS TRAINING 55.00 62462 11/25/2003 01051 MN OCCUPATIONAL HEALTH D & A TESTING & PRE - EMPLOYMENT PH 822.00 62463 11/2512003 02618 NATIONAL CINEMA NETWORK INC ADVERTISING SERVICES 5,791.00 62464 11/25/2003 01175 NORTH ST PAUL, CITY OF MONTHLY UTILITIES 10/6 THRU 1116 1,596.68 SEWER CHARGES 626.11 '.. 62465 11/2512003 01174 NORTH ST PAUL- MAPLEWOOD- ROTARY MEMBERSHIP DUES 225.00 62466 11/25/2003 00001 ONE TIME VENDOR REF KATHY HOUSE - OVERCHARGED 110.00 62467 11/25/2003 00001 ONE TIME VENDOR REF DANIELLE SAGNES - CRAFTS 10.00 62468 11/25/2003 01560 ONYX WASTE SRVS MIDWEST INC RECYCLING - OCT 16,852.58 62469 11125/2003 01863 PACKER, ROGER VB REF CONTACT EMPLOYEES 540.00. 62470 11125/2003 01254 PEPSI -COLA COMPANY MERCH FOR RESALE 322,60 62471 11/25/2003 02939 PRO VIDEO ONE PHOTOS MADE FROM VIDEO 26,63 62472 11125/2003 02859 R T ELECTRIC RETROFIT EXISTING SIRENS FROM AC 1 14,150.00 62473 11/25/2003 01337 RAMSEY COUNTY -PROP REC & REV PURCH TAX FORF PROP #18- 29 -22 -3 11,624.08. 62474 11/25/2003 01337 RAMSEY COUNTY -PROP REC & REV DATA PROCESSING - SEP 3,550.00 62475 11/2512003 01360 REINHART FOODSERVICE COFFEEMAKER 258 62476 11/25/2003 01025 REVENUE, MN DEPT OF 8836897 SALES TAX AUDIT 4/00 - 6103 9749,75 62477 11/25/2003 00069 RISK MANAGEMENT ALTERNATIVES COLLECTION AGENCY FEE 15.00 62478 11/25/2003 01875 SANDER, JAMES E. VOLLEYBALL REFEREE 300.00 62479 11/25/2003 02940 SCHWICHENBERG, HEIDIE VOLLEYBALL REFEREE 500.00 62480 11/25/2003 02250 STAHNKE, JULIE REIMB FOR UNIFORM 56.49 62481 11/25/2003 01537 STREAMLINE DESIGN INC. T- SHIRTS 605.00 T- SHIRTS 2,172.00 62482 11/25/2003 01572 SYSTEMS SUPPLY, INC. INK CARTRIDGES 170,07.. INK CARTRIDGES 170.07 62483 11125/2003 01587 TARTAN MUSIC DEPARTMENT POINSETTAS FOR MCC 180.00. 62484 11125/2003 01615 THERMO -DYNE, INC. REPAIR DE- HUMIDIFICATION SYS 3,216.66 '.. 62485 11/25/2003 01580 TSE, INC. GROUNDSKEEPING SRVS 6N2 - 7123 2,239.15 PREPARE BEER WINE TASTE POSTCAR 289,94 62486 11/25/2003 01694 UNITED PARCEL SERVICE SHIPPING CHARGE 2.03 62487 11/25/2003 01734 WALSH, WILLIAM P. COMM PLUMBING INSP 260.00 62488 11/25/2003 01753 WEATHER WATCH, INC. WEATHER WARNING SRV 11103 - 3104 595.00 62489 11/25/2003 01872 WEBER, MARK VOLLEYBALL REFEREE 220.00 62490 11/25/2003 02410 WELLS FARGO LEASING INC RICOH COPIER LEASE -NOV 1,420.71 62491 11/21/2003 01190 XCEL ENERGY MONTHLY UTIL -STMT DATE 11/5/03 53,465.95 vchlist Check Register Page: 3 11121/2003 11:01:36AM City of Maplewood Check Date Vendor Description /Account Amount 77 Checks in this report Total checks : 857,852.57 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 11/13/03 11/14/03 MN State Treasurer 11/13/03 11/14/03 DCRP /Flex account 11/14/03 11/17/03 MN State Treasurer 11/14/03 11/17/03 MN Dept of Natural Resources 11/17/03 11/18/03 MN State Treasurer 11/18/03 11/19/03 MN State Treasurer 11/10/03 11/19/03 MN Dept of Revenue 11/19/03 11/19/03 U.S. Bank TOTAL Description Drivers License /Deputy Registrar DCRP & Flex plan payments Drivers License /Deputy Registrar DNR electronic licenses Drivers License /Deputy Registrar Drivers License /Deputy Registrar Sales Tax Investment Purchase Amount 14,031.50 1,419.25 10,772.04 753.50 19,592.84 10,461.55 8,603.00 2,994,601.39 3,060,235.07 5 vchlist Check Register Page: 1 11126/2003 11:35:42AM City of Maplewood Check Date Vendor Description /Account Amount '.. 62492 11/24/2003 01284 POSTMASTER POSTAGE FOR CITY NEWS 1,500.00 '. 62493 12/2/2003 02347 10,000 LAKES CHAPTER DECEMBER SEMINAR - 3 180.00 62494 12/2/2003 00142 AWARDS BY HAMMOND INC PLAQUE 76.51 62495 12/2/2003 00174 BELDE, STAN K -9 HANDLER - DEC 35.00 62496 12/212003 00178 BERGGREN, GORDON NAME SIGNS 40.00 62497 12/212003 01811 BERNATELLO'S PIZZA INC MERCH FOR RESALE 39.00 MERCH FOR RESALE 195.00 62498 12212003 02914 BLUECROSS BLUESHIELD OF MN MONTHLY PYMT 111,655.50.. 62499 12/2/2003 00198 BOARD OF WATER COMMISSIONERS MONTHLY WATER UTILITIES 623.08 62500 12/2/2003 00210 BRAUER & ASSOCIATES, LTD JOY PARK PLANNING SRVS 5,063.46 AFTON HEIGHTS PARK PLNG & DEV 4,127.01' 62501 12/212003 02585 CENTRAL INTERNAL MEDICINE FITNESS PROGRAM ADMIN FEE - NOV 100.00 62502 1212/2003 02746 CLOVER SUPER FOODS INC MERCH FOR RESALE 136.70 62503 12/22003 02929 CNAGLAC LONG -TERM CARE INSURANCE 866.64 62504 121212003 00307 COLLINS ELECTRICAL CONST. CO. WIRE CONVEYOR 273.00 62505 12/22003 00336 COUNTRY HOME BUILDERS INC REF ESCROW INTEREST - PINKSHIRE L 258.49 REF GRADING ESC - 902 NEW CENTUR 545.55 REF ESCROW -896 & 898 NEW CENTUR 1,101.10 REF GRADING ESC - 2688 PINKSHIRE L 500.00 REF GRADING ESC - 2690 PINKSHIRE L 500.00 REF GRADING ESC - 2692 PINKSHIRE L 500.00 REF GRADING ESC - 2694 PINKSHIRE L 500.00 REF GRADING ESC -2696 PINKSHIRE L 500.00 REF GRADING ESC -2698 PINKSHIRE L 500.00 REF GRADING ESC -2700 PINKSHIRE L 500.00 REF GRADING ESC -2702 PINKSHIRE L 500.00 .. REFUND GRADING ESC -2716 NEW CE 500.00 REFUND GRADING ESC - NEW CENTUR 300.68 REFUND GRADING ESC - 2714 NEW CE 500.00 REFUND GRADING ESC - 2712 NEW CE 500.00 REFUND GRADING ESC - 2710 NEW CE 500.00'. REFUND GRADING ESC - 2708 NEW CE 500.00 REFUND GRADING ESC - 2720 NEW CE 500.00 REFUND GRADING ESC - 2706 NEW CE 500.00 REFUND GRADING ESC - 2698 NEW CE 500.00 REFUND GRADING ESC - 2704 NEW CE 500.00 REFUND GRADING ESC - 2700 NEW CE 500.00 REFUND GRADING ESC - 2702 NEW CE 500.00 REFUND GRADING ESC - 2718 NEW CE 500.00' 62506 12/2/2003 00371 DAKOTA CTY TECHNICAL COLLEGE EMERGENCY RESPONSE DRIVING 1,200.00'. EMERGENCY RESPONSE DRIVING 10/ 2,100.00 62507 12/2/2003 00412 DONALD SALVERDA & ASSOCIATES ADVANCED EFFECTIVE MGMT FROG 195.27 EFFECTIVE MGMT TRAINING 822.03' 62508 12/212003 00463 EMERGENCY APPARATUS MAINT REPAIR TO MEDIC 2 39.45 62509 12/2/2003 00522 FOIX, BEA WREATHS 220.00 62510 12/2/2003 00529 FORTIS BENEFITS INSURANCE CO LTD PREMIUM 2,111,72 '. 62511 122/2003 00543 GE CAPITAL RICOH COPIER 293,94 62512 12/2/2003 00589 GRAF, DAVE KARATE INSTRUCTOR 1114 - 11/25 266.75' 62513 12/2/2003 01965 HEALTH PARTNERS REF AMB MILEAGE 03018873 W RISKEY 642.40 62514 12/2/2003 02950 HERMANSON, CHAD POLICE RESERVES 744.50 62515 12/2/2003 00668 HIEBERT, STEVEN K -9 HANDLER - DEC 35.00 62516 12/2/2003 00881 LUKIN, STEVE REIMB FOR DAMAGED 4 WHEELER 1,790.00 62517 12/2/2003 01819 MCLEOD USA LOCAL PHONE SERVICE 10116 - 11/15 828.32 62518 12/2/2003 02872 METLIFE SBC MONTHLY PYMT 7,408.26 --- a- ..-- T ---- ---- -°-- - -..., vchlist Check Register Page: 2 11/2612003 11:35:42AM City of Maplewood Check Date Vend Description /Account Amount 62519 12/212003 00983 METRO SALES INC COPY MACHINE STAPLES 98.78 62520 12/2/2003 00985 METROPOLITAN COUNCIL WASTEWATER - DEC 183,178.67 62521 12/2/2003 02099 MIDWEST PLAYSCAPES INC SUPPLIES 197 62522 1202003 02948 MN HUMANITIES COMMISSION MEETING FACILITIES 600.00 62523 1212/2003 01085 MN LIFE INSURANCE MONTHLY PREMIUM 4,038.25 62524 11/26/2003 01126 MN NCPERS LIFE INSURANCE PERA LIFE INS (P/R DEDUCTED IN NOV) 229.00 62525 12/2/2003 01149 NATURAL RESOURCES RESTOR INC BUCKTHORN REMOVAL- VISTA HILLS P 12,100.00 62526 12/2/2003 01174 NORTH ST PAUL.MAPLEWOOD- ROTARY MEMBER DUES 175.00 62527 1202003 01215 OLSON, SANDRA K REIMB MILEAGE 11/13 - 11/18 26.65 62528 1212/2003 00001 ONE TIME VENDOR CHRISTY O'NEILL - POLICE RESERVES 520.25 62529 12/2/2003 00001 ONE TIME VENDOR GARY MCDONALD - POLICE RESERVE 324.00 62530 12/2/2003 00001 ONE TIME VENDOR MIKE VOGEL- POLICE RESERVE 287.75 62531 12/2/2003 00001 ONE TIME VENDOR ANGELA HALLMARK - POLICE RESERVE 253.50 62532 12/2/2003 00001 ONE TIME VENDOR TIM FACKLAM - POLICE RESERVE 246.50 62533 12/2/2003 00001 ONE TIME VENDOR MIKE JONES - POLICE RESERVE 220.75 62534 12/2/2003 00001 ONE TIME VENDOR REF MARILYN ANN FREY -AMB 030168 200.00 62535 12/212003 00001 ONE TIME VENDOR MIKE TOMBAGA - POLICE RESERVE 181.00 62536 1212/2003 00001 ONE TIME VENDOR KEN MAUSTON - POLICE RESERVE 176.50 62537 12/2/2003 00001 ONE TIME VENDOR MELISSA HANSEN- POLICE RESERVE 155.50 62538 12/2/2003 00001 ONE TIME VENDOR ROCKY VANDAL - POLICE RESERVE 154.25 62539 12/2/2003 00001 ONE TIME VENDOR AL HARRIS - POLICE RESERVE 142.50 62540 12/2/2003 00001 ONE TIME VENDOR JASON SAGSTETTER - POLICE RESERV 141.50 62541 12/2/2003 00001 ONE TIME VENDOR MICHELLE FOLLENDORF - POLICE RESE 138.00 62542 1212/2003 00001 ONE TIME VENDOR ANDY DIXON - POLICE RESERVE 132.00 62543 12/2/2003 00001 ONE TIME VENDOR JARED LANDKAMER - POLICE RESERV 129.00 62544 12/2/2003 00001 ONE TIME VENDOR MARIAN NORDRUM - POLICE RESERVE 126.50 62545 12/212003 00001 ONE TIME VENDOR RYAN FERGUSON - POLICE RESERVE 119.50 62546 12/2/2003 00001 ONE TIME VENDOR EMILY ANDERSON - POLICE RESERVE 118.50 62547 12/2/2003 00001 ONE TIME VENDOR TOM JASZCZAK - POLICE RESERVE 74,75 62548 1212/2003 00001 ONE TIME VENDOR CANON CHRISTIANSON- POLICE RESER 66.50 62549 12/2/2003 00001 ONE TIME VENDOR TIM FILIOWICH - POLICE RESERVE 58.00 62550 121212003 00001 ONE TIME VENDOR SHERIDA FITZGERALD - POLICE RESER 56.25 62551 121212003 00001 ONE TIME VENDOR RYAN PETERSON - POLICE RESERVE 56.25 62552 12/2/2003 00001 ONE TIME VENDOR MARTY NOVACK - POLICE RESERVE 54 62553 12/2/2003 00001 ONE TIME VENDOR JULIE LAFLEUR - POLICE RESERVE 52.25 625, 121212003 00001 ONE TIME VENDOR SHAWN KELLY- POLICE RESERVE 45.00 62555 12/2/2003 00001 ONE TIME VENDOR JUSTIN JAMES - POLICE RESERVE 41.75 62556 12/212003 00001 ONE TIME VENDOR MOLLY BLACK- POLICE RESERVE 32.00 62557 12/2/2003 00001 ONE TIME VENDOR JAMES THOMPSON - POLICE RESERVE 30.50 62558 12/2/2003 00001 ONE TIME VENDOR NANCY THOMPSON - POLICE RESERVE 30.00 62559 12/212003 00001 ONE TIME VENDOR REF TIMOTHY OLSON - MCC PROGRAM 26.00 62560 12/2/2003 00001 ONE TIME VENDOR MARY STOKNIS - POLICE RESERVE 20.25 62561 12/2/2003 00001 ONE TIME VENDOR ERIC WAGNER - POLICE RESERVE 14.50 62562 12/2/2003 00001 ONE TIME VENDOR DEAN DUBOIS - POLICE RESERVE 12,00 62563 1202003 00001 ONE TIME VENDOR NICHOLAS FRYE - POLICE RESERVE 11.00 62564 121212003 01254 PEPSI -COLA COMPANY MERCH FOR RESALE 296.10 MERCH FOR RESALE 343.50 62565 12/2/2003 02678 PRO LOGO SHIRTS 1,299.90 TSHIRTS 594.00 62566 1212/2003 01340 REGIONS HOSPITAL PARAMEDIC PROGRAM SUPPLIES 362.23 62567 12/2/2003 01360 REINHART FOODSERVICE MERCH FOR RESALE 626.20 62566 12/2/2003 01416 SAM'S CLUB DIRECT MERCH FOR RESALE 65.47 MERCH FOR RESALE 137,48 MERCH FOR RESALE 164.56 PROGRAM SUPPLIES 266.38 vchlist Check Register Page: 3 11/26/2003 11:35:42AM City of Maplewood Check Date Vendor 62568 12/2/2003 01418 SAM'S CLUB DIRECT 62569 121212003 02870 SEMLER CONSTRUCTION INC 62570 121212003 62571 12/2/2003 62572 12/2/2003 62573 12/212003 62574 12/2/2003 62575 12/212003 62576 1202003 62577 1212/2003 62578 12/212003 87 Checks in 02752 ST JOHN'S NUTRITION CARE 01504 ST PAUL, CITY OF 01574 T.A. SCHIFSKY & SONS, INC 01580 TSE, INC. 01665 TWIN CITY HARDWARE 02526 UNITED STATES TREASURY 01734 WALSH, WILLIAM P. 01750 WATSON CO INC, THE 02951 WINGATE, DAVID this report Description /Account Amount (Continued) MERCH FOR RESALE 173.96 PROGRAM SUPPLIES 326.31 REF DUP PAC PYMT -2484 MARYLAND A 1,248.79 REF DUP PAC PYMT -2490 MARYLAND A 1,247.29 REF DUP PAC PYMT - 1121 STERLING C 1,556.20 REF DUP PAC PYMT- 1125 STERLING C 1,555.99 REF DUP PAC PYMT - 1151 STERLING C 1,555.99 REF DUP PAC PYMT - 1161 STERLING C 1,555.99 INV INFORMATION FEE CN #03015162 26.99 CRIME LAB FEES - OCT 340.00 WINTER ASPHALT 34.51 CUSTODIAL FEES 9/18 - 10/15 750.19 MAILING PREPARATION 272.81 MAILING PREPARATION 212,39 CONTROL BOX, PNEUMATIC TUBING, L 2,324.83 PERMIT 04903 RENEWAL 150.00 COMMERCIAL PLUMBING INSP 120.49 MERCH FOR RESALE 358.90 POLICE RESERVE 604.00 Total checks : 379,479.95 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 11/19/03 11/19/03 11/14/03 11/20/03 11/21/03 11/12/03 11/20/03 11/21/03 11/21/03 11/21/03 11/21/03 11/21/03 11/24/03 11/21/03 11/21/03 11/25/03 11/26/03 11/21/03 11/20/03 11/20/03 11/20/03 11/21/03 11/21/03 11/21/03 11/21/03 11/21/03 11/24/03 11/24/03 11/24/03 11/24/03 11/25/03 11/25/03 11/25/03 11/26/03 11/28/03 11/28/03 MN State Treasurer DCRP /Flex account Elan Financial Services* MN State Treasurer ICMA (Vantagepointe) MN Dept of Revenue MN Dept of Natural Resources Federal Reserve Bank MN State Treasurer U.S. Treasurer P. E. R.A. MSA/Dispatcher Unions MN State Treasurer MN State Treasurer Orchard Trust MN State Treasurer MN State Treasurer WI Dept of Revenue TOTAL Description Drivers License /Deputy Registrar DCRP & Flex plan payments Purchasing card items Drivers License /Deputy Registrar Deferred Compensation Fuel Tax DNR electronic licenses Savings Bonds Drivers License /Deputy Registrar Federal Payroll Tax P.E.R.A. Union Dues Drivers License /Deputy Registrar State Payroll Tax Deferred Compensation Drivers License /Deputy Registrar Drivers License /Deputy Registrar State Payroll Tax *Detailed listings of Elan purchasing card items are attached. Amount 9,500.86 190.07 56,926.00 9,637.99 7,317.07 290.00 1,027.45 300.00 8,859.75 80,748.52 47,893.70 242.00 15,118.23 16,524.65 20,135.00 11,007.70 11,435.60 1,045.23 298,199.82 9 Transaction Review 11 /10/2003 For Transactions posted between 11/022003 to 11/08/2003 Post Date Vendor Name Settlement Amt Cardholder Name 11/06/2003 UNIFORMS UNLIMITED INC 836.03 SCOTT ANDREWS 11/03/2003 MICHAELS 42744 5.05 MANDY ANZAL.DI 11103/2003 TOYS R US #6046 2.65 MANDY ANZ,ALDI 11/032003 HEALTHEAST TRANSPORTATN 1,785.70 JOHN BANICK 11/03/2003 GRAFIX SHOPPE 665.00 JOHN BANICK 11/03/2003 MARSHALL FLDS200020172 361.21 JOHN BANICK 11107/2003 BATTERIES PLUS 7.32 JOHN BANICK 11/062003 UNIFORMS UNLIMITED INC 183.95 PAUL BARTZ 11/03/2003 ADAMS PEST CONTROL, 141.11 JIM BEHAN 11/03/2003 MUSKA LIGHTING CENTER 420.47 JIM BEHAN 11/07/2003 VIKING ELECTRIC DISTRIBUT 1,070.00 JIM BEHAN 11/072003 BRLN NORTHWESTERN GLAS 1,119.10 JIM BEI -LAN 11/03/2003 KNOWLANS SPRMKT. 42 181 RON BOURQUIN 11/03/2003 RAINBOW 1 -8852 23.14 RON BOURQUIN 11/05/2003 WALGREEN 00031229 4.78 RON BOURQUIN 11/07/2003 NEXTEL WIRELESS SVCS 440.17 CHRISTOPHER CAVETT 11/03/2003 OFFICE MAX 00002204 27.09 LINDA CROSSON 11103/2003 AMERICAN RED CROSOI OF 01 200.00 LINDA CROSSON 11/07/2003 WESELLCOFFEE.COM 79.39 LINDA CROSSON 11/032003 MICHAELS 42744 90.92 ROBERTA DARST 11/062003 TARGET 00011858 25.00 ROBERTA DARST 11/052003 TEE'S PLUS 628.74 RICHARD DOBLAR 11/072003 S & T OFFICE PRODUCTS 70.32 KATHLEEN DOHERTY 11/03/2003 HENRIKSEN ACE HARDWARE 12.76 JOHN DUCHARME 11/03/2003 MENARDS MAPLEWOOD 7.80 JOHN DUCHARME 11/06/2003 TIME WARNER CABLE RI 219.58 TOM EASTMAN 11/06/2003 BARI'LEY SALES COMPANY,INC 533.00 TOM EASTMAN 1 1/07/2003 MENARDS OAKDALE 383.29 DAVE EDSON 11/04/2003 MINNESOTAS BOOKSTORE 450.58 DAVID FISHER 11/04/2003 CURIOSITY QUEST 690.00 MYCHAL FOWLDS 11/05/2003 CRYSTAL DECLSIONS01 OF 01 10.00 MYCHAL FOWLDS 11106/2003 BEST BUY 00000109 521.78 MYCHAL FONVLDS 11/07/2003 GFI FAX & VOICE U01 OF 01 995.00 MYCHAL FOWLDS 11/04/2003 FESTIVAL FDSBEARLAK 50.31 PATRICIA FRY 11/04/2003 SPRLNTPCS AUTOPYMT RCI 116.13 RICHARD FURSMAN 11/03/2003 MENARDS MAPLEWOOD 13.14 VIRGINIA GAYNOR 11/032003 ASPEN MILLS, INC 109.40 CLARENCE GERVAIS 11/042003 NATL FIRE PROTECTION 587.45 CLARENCE GERVAIS 11/032003 CUB FOODS, INC. 61.03 MIKE GRAF 11/03/2003 MENARDS MAPLEWOOD 7.16 MIKE GRAF 11/05/2003 TARGET 00011858 15.96 MIKE GRAF 11/032003 THE HOME DEPOT 2810 21.19 JANET M GREW HAYMAN 11/04/2003 NORTLIERN TOOL.. F,QUIPMNT 62.72 MARK HAAG 11/03/2003 METRO SALES INC 1,920.00 LORI HANSON 11/05/2003 PANERA BREAD #3459 78.34 LORI HANSON 11107/2003 OUTBACK #2412 25.58 LORI HANSON 11/07/2003 OUTBACK #2412 68.61 LORI HANSON 11/03/2003 CUB FOODS, INC. 130.13 MICHAEL HEMQUIST 11/03/2003 S & T OFFICE PRODUCTS 9.65 HEIDI HERSOM 11/04/2003 DGI DYNAMIC GRAPHICS 79.00 HEIDI HERSOM 11/07/2003 MSP COMMUNICATIONS 250.00 HEIDI HERSOM 11/04/2003 LTG POWER EQUIPMENT 37.14 GARY HINNENKAMP 11/05/2003 FACTORY CARD OUTLET #284 8.14 GARY HINNENKAMP 11/05/2003 LESCO INC 559.13 GARY HINNENKAMP 11/06/2003 CUB FOODS, INC. 80.92 GARY HINNENKAMP 11/06/2003 TARGET 00011858 25.40 RON HORWATH 11/05/2003 DDH SOFTWARE 39.99 STEVE HURLEY 11/05/2003 BEST BUY 00000109 39.38 STEVE HURLEY 11/03/2003 HENRIKSEN ACE HARDWARE -11.16 DAVID JAHN IN 11/03/2003 HENRIKSEN ACE HARDWARE 26.05 DAVID JAHN 11/0312003 HENRIKSEN ACE HARDWARE 85.19 DAVID JAI4N 11/04/2003 TARGET 00011858 47.73 BARB KATZMAN 11/05/2003 WALGRFF.N 00016873 83.99 BARB KATZMAN 11/07/2003 ALLIANCE MEDICAL 249.00 BARB KATZMAN 11/05/2003 TARGET 00011858 34.04 MARY B KOEHNEN 11/05/2003 WILD BIRD STORE 42 23.42 HEATHER KOS 11/06/2003 BLUE RIBBON BAIT & TACKLE 7.40 HEATHER KOS 11/032003 KUSTOM SIGNALS, INC. 119.00 DAVID KVAM 11/072003 MPD MPH CMI 133.20 DAVID KVAM 11/06/2003 VERIZON WRLESSRCRK2RE3 39.49 SHERYL 1, LF 11/062003 MENARDS MAPLEWOOD 4.25 SHERYL L LE 11/05/2003 DALCO 01 OF 01 40.03 MICHAEL LIDBERG 11/05/2003 DALCO Ol OF Ol 90.11 MICHAEL LIDBERG 11/05/2003 DALCO Ol OF 01 233.21 MICHAEL LIDBERG 11/032003 RAINBOW FOODS 1.886 470.00 STEVE LUKIN 111042003 ADT SECURITY SERVICES 155.57 STEVE LUKIN 11 /05 /2003 MENARDS MAPLEWOOD 369.00 STEVE LUKIN 11/062003 KATH AUTO PARTS 61.79 STEVE LUKIN 11/072003 CLARFY'S SAFETY EQUIP,BQ 196.58 STEVE LUKIN 11/072003 EXXONMOBIL26 09909706 25.50 GORDON MALLORY 11/052003 HENRIKSEN ACE HARDWARE 220.16 MARK MARUSKA 11 /052003 ON SITE SANITATION, IN 1,349.35 MARK MARUSKA 11/062003 AQUA CITY IRRIGATION INC 540.00 MARK MARUSKA 11/032003 PERKINS FAMILY RESTAURANT 22.94 JON A MELANDER 11/032003 RAINBOW FOODS 1.885 87.72 JON A MELANDER 11/032003 FRATTALLONE'S ACE HDWE 11.67 JON A MELANDER 11/072003 OFFICE MAX 00002204 16.96 ED NADEAU 11/032003 S & T OFFICE PRODUCTS 108.01 JEAN NELSON 11/052003 LTG POWER EQUIPMENT 7.40 RICHARD NORDQUIST 11/032003 RAINBOW FOODS 1 -886 25.99 KURT PARSONS 11/032003 CUB FOODS, INC. 58.37 KURT PARSONS 11/032003 TOUSLEY FORD 127200039 76.53 STEVEN PRIEM 11/032003 BAUER BULT TRE33200023 40.94 STEVEN PRIEM 11/03/2003 TOUSLEY FORD 127200039 39.23 STEVEN PRIEM 111032003 BOYER TRUCKS -PARTS 136.11 STEVEN PRIEM 11/032003 FACTORY MOTOR PARTS 47.40 STEVEN PRIEM 11/032003 ELLIOTT AUTO SUPPLY 47.40 STEVEN PRIEM 11/042003 KATH AUTO PARTS 163.13 STEVEN PRIEM 11/042003 KATH AUTO PARTS 80.51 STEVEN PRIEM 11/052003 SUNRAYBT13 95.45 STEVEN PRIEM 11/052003 KATH AUTO PARTS 135.03 STEVEN PRIEM 11/052003 KATH AUTO PARTS 143.98 STEVEN PRIEM 11/052003 KATH AUTO PARTS - 215.55 STEVEN PRIEM 11/062003 ELLIOTT AUTO SUPPLY -47.40 STEVEN PRIEM 11/062003 TOUSLEY FORD I27200039 21.02 STEVEN PRIEM 11/062003 KATH AUTO PARTS 143.47 STEVEN PRIEM 11/062003 KATH AUTO PARTS 33.43 STEVEN PRIEM 11/07/2003 BAUER BULT TRF33200023 462.57 STEVEN PRIEM 11/07/2003 ARROW TERMINAL LLC 67.57 STEVEN PRIEM 11/07/2003 ELLIOTT AUTO SUPPLY 59.82 STEVEN PRIEM 11107/2003 KATH AUTO PARTS 203.43 STEVEN PRIEM 11/07/2003 KATH AUTO PARTS 118.94 STEVEN PRIEM 11/072003 KATH AUTO PARTS -58.87 STEVEN PRIEM 11/03/2003 TARGET 00011858 40.95 KEVIN RABBETT 11/04/2003 TCT M &N INTERNATIONAL 164.26 AUDRA ROBBINS 11/07/2003 STREAMLINE DESIGN 615.96 AUDRA ROBBINS 11107/2003 AMERICAN RED CROSOI OF 01 42.00 AUDRA ROBBINS 11/05/2003 MENARDS OAKDALE 31.93 JAMES SCHINDELDECKER 11/05/2003 MENARDS MAPLEWOOD 31.82 JAMES SCHINDELDECKER 11107/2003 CC SHARROW CO INC 250.94 SCOTT SCHULTZ 11/04/2003 HENRIKSEN ACE HARDWARE 11.66 MICHAEL SHORTREED 11/05/2003 RON'S VIRTUE PRTNTI 104.39 ANDREA SINDT 11/062003 T- MOBILE 24.91 ANDREA SINDT 11/072003 NEXTEL WIRELESS SVCS 504.55 ANDREA S1NDT 11 11/072003 S & T OFFICE PRODUCTS 34.25 ANDREA SINDT 11/07/2003 TARGET 00011858 6.38 SCOTT STEFFEN 11/07/2003 S & T OFFICE PRODUCTS -92.86 JOANNE M SVENDSEN 11/03/2003 ASPEN MILLS, INC 788.95 AUSTIN SVENDSEN 11/04/2003 NAP DINI FIRE EQUIPMENT CO 82.54 AUSTIN SVENDSEN 11/03/2003 DALCO 01 OF 01 944.95 LYLE SWANSON 11105/2003 ENGRAPHICS INC 57.51 LYLE SWANSON 11105/2003 WALTERS - CLIMATE INC. 133.67 LYLE SWANSON 11/06/2003 HENRIKSEN ACE HARDWARE 504.76 LYLE SWANSON 11/06/2003 ROCKLER WOODWRKNG 413 3.82 LYLE SWANSON 11/06/2003 ENERGY SALES INC 28140 LYLE SWANSON 11/07/2003 OFFICE, MAX 00002204 2197 LYLE SWANSON 11/07/2003 DALCO 01 OF 01 74.29 LYLE SWANSON 11/072003 AUTOMATED ENTRANCE PRODUC 100.00 LYLE SWANSON 11/062003 SHRED IT 16.65 JUDY TETZLAFF 11/072003 CURTIS 1000 811.84 JUDY TETZLAFF 11/072003 CURTIS 1000 115.40 JUDY TETZLAFF 11/072003 CURTIS 1000 28.85 JUDY TETZLAFF 11/072003 CURTIS 1000 100.98 JUDY TETZLAFF 11/062003 SHRED IT , -16.65 HOLLY URBANSKI 11/03/2003 RAINBOW FOODS 1 -886 8.66 JOSEPH WATERS 28,970.47 12 Transaction Review For Transactions posted between 1 1/09/2003 to 11/16 /2003 Post Date Vendor Name 11/11/2003 11/13 /2003 11/14 /2003 11/10 /2003 11/10/2003 11/13 /2003 11/14 /2003 11/10 /2003 11/10 /2003 11/14 /2003 11/14 /2003 11/14 /2003 11/13 /2003 11/13 /2003 11/14 /2003 11/14 /2003 11/10 /2003 11/10 /2003 11/10 /2003 11/11/2003 11/10 /2003 11/10/2003 11/10 /2003 11/12/2003 11/11/2003 11/10 /2003 11/11/2003 11/13 /2003 11/10 /2003 W13 /2003 11/10 /2003 11/14/2003 11/10 /2003 11/11/2003 11/13 /2003 11/11/2003 11/10 /2003 11/12/2003 11/13 /2003 11/14 /2003 11/10 /2003 11/10 /2003 11/10/2003 11/14 /2003 11/10 /2003 11/13 /2003 VERIZON WRLE SSRCRK2RE3 BROWNELLS INC ST ACTION PRO INC JACK NADEL INC TEE'S PLUS CONCEPT DEVELOPMENT MN PHOTO TARGET 00011858 CRAMER BLDG SERVICES INC HENRIKSEN ACE HARDWARE OFFICE MAX 00002204 PAINENTERPRISES INC. MENARDS OAKDALE VERIZON WRLESSRCRK2RE3 GOPHER SPORT TARGET 00011858 WMS WASTE MGMT WMEZPAY WMS WASTE MGMT WMEZPAY G & K SERVICES 006 S & T OFFICE PRODUCTS THE HOME DEPOT 2801 HIRSHFIELD'S MAPLEWOOD OFFICE MAX 00002204 VRZN WRLS VZSRVE W RE3 MINNESOTAS BOOKSTORE OFFICE MAX 00002204 COMPUSA #197 MTI CRUCIAL TECHNOLOGY PERKINS REST 00010512 ICMA MN PHOTO KINKO' S #0617 METRO ATHLETIC SUPPLY REMAP INC VERIZON WRLESSRCRK2RE3 OFFICE MAX 00002204 SPARTAN PROMOTIONAL GRP KINKO' S #0617 DGI DYNAMIC GRAPHICS ST PAUL AREA CHAMBER UNIFORMS UNLIMITED INC UNIFORMS UNLIMITED INC NORTHERN TOOL EQUIPMNT LESCO INC ONLINE MICRO L L C NEXTEL WIRELESS SVCS 1/17/2003 Settlement Amt Cardholder Name 59.99 R CHARLES AHL 170.95 SCOTT ANDREWS 95.76 SCOTT ANDREWS 670.39 JOHN BANICK 1,727.83 JOHN BANICK 1,464.85 JOHN BANICK 194.33 JOHN BANICK 51.03 JIM BEHAN 1,334.75 JIM BEHAN 42.56 JIM BEHAN 69.28 JIM BEHAN 351.73 JIM BEHAN 22.27 RON BOURQUIN 100.07 CHRISTOPHER CAVETT 55.11 LINDA CROSSON 25.18 LINDA CROSSON 767.98 TOM EASTMAN 1,517.83 TOM EASTMAN 641.40 TOM EASTMAN 34.96 TOM EASTMAN 51.03 DAVE EDSON 238.43 DAVE EDSON 37.27 VIRGINIA ERICKSON 72.10 DANIEL F FAUST -74.90 DAVID FISHER 18.11 MYCHALFOWLDS 53.19 MYCHAL FOWLDS 217.15 MYCHAL FOWLDS 28.84 RICHARD FURSMAN 912.00 RICHARD FURSMAN 13.92 CLARENCE GERVAIS 53.25 CLARENCE GERVAIS 395.67 MIKE GRAF 50.00 KAREN E GUILFOILE 120.56 KAREN E GUILFOILE 5.86 JODI HALWEG 1 18.69 HEIDI HERSOM 50.69 HEIDI HERSOM 79.00 HEIDI HERSOM 200.00 HEIDI HERSOM 98.37 STEVEN HILBERT -15.44 STEVEN HILBERT 18.08 GARY HINNENKAMP 362.10 GARY HINNENKAMP 227.00 STEVE HURLEY 104.27 STEVE HURLEY H3 11/11 /2003 MENARDS OAKDALE 25.46 ANN E HUTCHINSON 11/13 /2003 NEXTEL WIRELESS SVCS 51.19 ANNE HUTCHINSON 11/10/2003 UNIFORMS UNLIMITED INC 57.50 KEVIN JOHNSON 11/14/2003 MENARDS MAPLEWOOD 69.23 DON JONES 11/10 /2003 GOODYEAR AUTO SRV CT 6920 39.00 FLINT KARIS 11/10 /2003 SNYDER DRUG #5074 6.61 HEATHER KOS 11/10 /2003 PETLAND 28.87 HEATHER KOS 11/10 /2003 WOLF CAMERA # 1541 26.74 HEATHER KOS 11/14 /2003 UNIFORMS UNLIMITED INC 42.07 DAVID KVAM 11/14 /2003 UNIFORMS UNLIMITED INC 42.07 DAVID KVAM 11/14 /2003 UNIFORMS UNLIMITED INC -42.07 DAVID KVAM 11/10 /2003 FRANKLIN COVEY #7069 28.07 SHERYL L LE 11/10 /2003 RAY DAVIS & SONS LOCKS 6.02 STEVE LUKIN 11/10 /2003 RAINBOW FOODS 1-886 7.48 STEVE LUKIN 11/10 /2003 METRO SALES INC 252.42 STEVE LUKIN 11/10 /2003 NORM'S TIRE SALES INC 467.53 STEVE LUKIN 11/10 /2003 EAT INC 13.00 STEVE LUKIN 11/11/2003 WASTE MANAGEMENT 236.65 STEVE LUKIN 11/13 /2003 VERIZON WRLESSRCRK2RE3 70.49 STEVE LUKIN 11/13 /2003 NEXTEL WIRELESS SVCS 851.07 STEVE LUKIN 11/10 /2003 G & K SERVICES 006 557. It MARK MARUSKA 11/11/2003 WASTE MANAGEMENT 971.44 MARK MARUSKA 11/13 /2003 VERIZON WRLESSRCRK2RE3 34.87 MARK MARUSKA 11/14 /2003 COPY EQUIPMENT, INC. 21.30 MARK MARUSKA 11/13 /2003 NORTHERN TOOL EQUIP -MN 63.28 JOHN NAUGHTON 11/10 /2003 G & K SERVICES 006 320.08 AMY NIVEN 11/10 /2003 G & K SERVICES 006 516.65 AMY NIVEN 11/10 /2003 G & K SERVICES 006 152.20 AMY NIVEN 11/14 /2003 ABLE HOSE & RUBBER, INC 349.76 RICHARD NORDQUIST 11/13 /2003 VERIZON WRLESSRCRK2RE3 28.37 ERICK OSWALD 11/11/2003 EXPERIAN COLE 260.87 MARSHA PACOLT 11/11/2003 REMAP INC 50.00 DENNIS PECK 11/10 /2003 HENRIKSEN ACE HARDWARE 27.21 PHILIP F POWELL 11/10 /2003 EVIS PLUS 284.23 PHILIP F POWELL 11/10/2003 TARGET 00011858 14.06 PHILIP F POWELL 11/11/2003 GRAFIX SHOPPE 204.48 PHILIP F POWELL 11/10 /2003 ELLIOTT AUTO SUPPLY 144.37 STEVEN PRIEM 11/10 /2003 KATH AUTO PARTS -26.63 STEVEN PRIEM 11/11/2003 SUNRAY BTB 42.60 STEVEN PRIEM 11/11/2003 SUNRAY BTB 94.80 STEVEN PRIEM 11/12/2003 KREMER SPRING AND ALIGNME 1,348.56 STEVEN PRIEM 11/12/2003 KREMER SPRING AND ALIGNME 1,649.28 STEVEN PRIEM 11/13 /2003 MERIT CHEVROLET 63.05 STEVEN PRIEM 11/14/2003 AUTO GLASS SPECIALISTS -MN 240.92 STEVEN PRIEM 11/14 /2003 NEXTEL WIRELESS SVCS 1,300.09 KEVIN RABBETT 11/14 /2003 UNIFORMS UNLIMITED INC 42.07 KEVIN RABBETT 11/10 /2003 UNDERWATER WORLD 260.00 AUDRA ROBBINS 11/14 /2003 TARGET 00006940 53.32 AUDRA ROBBINS 11/13 /2003 MENARDS OAKDALE 34.06 JAMES SCHINDELDECKER 11/14 /2003 MENARDS OAKDALE 13.73 JAMES SCHINDELDECKER 11/14 /2003 MENARDS MAPLEWOOD 102.87 JAMES SCHINDELDECKER 11/10 /2003 AKA ADOLF KIEFER ASSOC 194.55 RUSSELL L SCHMIDT H4 11/11 /2003 HUBERT COMPANY 90.80 RUSSELL L SCHMIDT 11/10 /2003 G & K SERVICES 006 210.76 GERALD SEEGER 11/13/2003 VERIZON WRLESSRCRK2RE3 46.40 ANDREA SINDT 11/13 /2003 VERIZON WRLESSRCRK2RE3 6.07 ANDREA SINDT 11/13 /2003 PARTY AMERICA 1008 11.68 PAULINE STAPLES 11/13 /2003 PARTY AMERICA 1008 21.21 PAULINE STAPLES 11/14 /2003 BACHMANS MAPLEWD 004 47.13 PAULINE STAPLES 11/14 /2003 THANE HAWKINS 00430017 54.21 SCOTT STEFFEN 11/10 /2003 PRECISION BUSINESS SYS 548.23 JOANNE M SVENDSEN 11/14 /2003 MENARDS MAPLEWOOD 13.80 RONALD SVENDSEN 11/10 /2003 SELECT COMMUNICATION 31.94 AUSTIN SVENDSEN 11/10 /2003 OVERHEAD DOOR OF NORTH 267.50 LYLE SWANSON 11/10 /2003 WW GRAINGER 500 108.36 LYLE SWANSON 11/13 /2003 WOODBURN GROUP 550.00 JUDY TETZLAFF 11/13 /2003 INT'L ASSN OF CHIOI OF Of 100.00 DAVID J THOMALLA 11/10 /2003 QWESTCOMM TN612 57.51 HOLLY URBANSKI 11/10 /2003 QWESTCOMM TN612 57.51 HOLLY URBANSKI 11/10 /2003 QWESTCOMM TN612 86.27 HOLLY URBANSKI 11/10 /2003 QWESTCOMM TN612 86.27 HOLLY URBANSKI 11/10 /2003 QWESTCOMM TN612 86.27 HOLLY URBANSKI 11/10 /2003 QWESTCOMM TN612 86.27 HOLLY URBANSKI 11/10 /2003 QWESTCOMM TN612 115.02 HOLLY URBANSKI 11/10 /2003 QWESTCOMM TN612 138.45 HOLLY URBANSKI 11/10 /2003 QWESTCOMM TN612 237.90 HOLLY URBANSKI 11/10 /2003 QWESTCOMM TN612 369.53 HOLLY URBANSKI ii�by.�.Yc? iF ". CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 16 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/21/03 COLLINS, KENNETH 357.47 dd 11/21/03 JUENEMANN, KATHLEEN 357.47 dd 11/21/03 KOPPEN, MARVIN 357.47 dd 11/21/03 COLEMAN, MELINDA 3,682.46 dd 11/21/03 DARST, ROBERTA 1,386.79 dd 11/21/03 FURSMAN, RICHARD 4,638.25 dd 11/21/03 SCHLINGMAN, PAUL 2,026.22 dd 11/21/03 SEEGER, GERALD 481.13 dd 11/21/03 SWANSON, LYLE 1,566.15 dd 11/21/03 LE, SHERYL 3,592.64 dd 11/21/03 RAMEAUX, THERESE 2,133.34 dd 11/21/03 FAUST, DANIEL 3,745.90 dd 11/21/03 SCHMIDT, DEBORAH 1,309.45 dd 11/21/03 ANDERSON, CAROLE 1,151.14 dd 11/21/03 BAUMAN, GAYLE 2,869.17 dd 11/21/03 JACKSON, MARY 1,715.85 dd 11/21/03 KELSEY, CONNIE 646.57 dd 11/21/03 TETZLAFF, JUDY 1,683.05 dd 11/21/03 FRY, PATRICIA 1,592.65 dd 11/21/03 GUILFOILE, KAREN 2,546.16 dd 11/21/03 OSTER, ANDREA 1,663.75 dd 11/21/03 CARLE, JEANETTE 1,664.90 dd 11/21/03 JAGOE, CAROL 1,550.65 dd 11/21/03 JOHNSON, BONNIE 1,052.62 dd 11/21/03 OLSON, SANDRA 1,284.62 dd 11/21/03 WEAVER, KRISTINE 1,816.19 dd 11/21/03 BANICK, JOHN 3,201.24 dd 11/21/03 CORCORAN, THERESA 1,585.85 dd 11/21/03 POWELL, PHILIP 1,993.26 dd 11/21/03 SPANGLER, EDNA 462.00 dd 11/21/03 THOMALLA, DAVID 3,546.50 dd 11/21/03 ABEL, CLINT 1,866.51 dd 11/21/03 ALDRIDGE, MARK 2,422.98 dd 11/21/03 ANDREWS, SCOTT 4,739.51 dd 11/21/03 BAKKE,LONN 2,329.85 dd 11/21/03 BELDE, STANLEY 2,504.28 dd 11/21/03 BIERDEMAN, BRIAN 1,835.44 dd 11/21/03 BOHL, JOHN 2,767.26 dd 11/21/03 BUSACK, DANIEL 2,277.36 dd 11/21/03 COFFEY, KEVIN 1,638.67 dd 11/21/03 CROTTY,KERRY 2,280.92 dd 11/21/03 DOBLAR, RICHARD 2,377.35 dd 11/21/03 HALWEG, KEVIN 2,927.63 dd 11/21/03 HEINZ, STEPHEN 2,576.78 16 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 17 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/21/03 HIEBERT, STEVEN 2,864.41 dd 11/21/03 JOHNSON, KEVIN 3,678.48 dd 11/21/03 KARIS, FLINT 3,415.54 dd 11/21/03 KONG, TOMMY 2,438.71 dd 11/21/03 KROLL, BRETT 1,943.02 dd 11/21/03 KVAM, DAVID 2,832.91 dd 11/21/03 LARSON, DANIEL 2,590.60 dd 11/21/03 LU, JOHNNIE 1,908.07 dd 11/21/03 MARINO, JASON 1,908.07 dd 11/21/03 MARTIN, JERROLD 1,916.81 dd 11/21/03 METRY, ALESIA 2,091.73 dd 11/21/03 PALMA, STEVEN 2,648.73 dd 11/21/03 RABBETT, KEVIN 2,945.80 dd 11/21/03 STEFFEN, SCOTT 3,462.56 dd 11/21/03 SZCZEPANSKI, THOMAS 2,442.59 dd 11/21/03 THIENES, PAUL 2,384.48 dd 11/21/03 TRAN, JOSEPH 1,804.38 dd 11/21/03 WENZEL, JAY 2,317.37 dd 11/21/03 XIONG, KAO 1,804.38 dd 11/21/03 BARTZ, PAUL 2,504.46 dd 11/21/03 BERGERON, JOSEPH 3,082.57 dd 11/21/03 DUGAS, MICHAEL 1,953.07 dd 11/21/03 DUNN, ALICE 2,384.48 dd 11/21/03 ERICKSON, VIRGINIA 2,494.21 dd 11/21/03 EVERSON, PAUL 2,440.65 dd 11/21/03 FLOR, TIMOTHY 2,801.44 dd 11/21/03 FRASER, JOHN 2,478.03 dd 11/21/03 HALWEG, JODI 1,748.59 dd 11/21/03 KATZMAN, BARBARA 1,733.07 dd 11/21/03 L'ALLIER, DANIEL 843.75 dd 11/21/03 LANGNER, SCOTT 1,597.37 dd 11/21/03 OLSON, JULIE 2,477.39 dd 11/21/03 PARSONS, KURT 1,902.07 dd 11/21/03 PIKE, GARY 2,177.35 dd 11/21/03 ROSSMAN, DAVID 2,702.17 dd 11/21/03 DAWSON, RICHARD 1,802.43 dd 11/21/03 DUELLMAN, KIRK 1,802.43 dd 11/21/03 JOHNSON, DOUGLAS 1,738.85 dd 11/21/03 NOVAK, JEROME 1,789.71 dd 11/21/03 PETERSON, ROBERT 1,815.85 dd 11/21/03 SVENDSEN, RONALD 1,851.29 dd 11/21/03 GERVAIS -JR, CLARENCE 2,429.15 dd 11/21/03 BOYER, SCOTT 2,217.01 dd 11/21/03 FEHR, JOSEPH 2,163.51 dd 11/21/03 FLAUGHER, JAYME 1,927.93 dd 11/21/03 JACKSON, LINDA 2,012.96 17 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 18 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/21/03 LAFFERTY, WALTER 1,756.65 dd 11/21/03 LINN, BRYAN 1,778.47 dd 11/21/03 PACOLT, MARSHA 1,999.85 dd 11/21/03 RABINE, JANET 2,581.07 dd 11/21/03 STAHNKE, JULIE 2,035.03 dd 11/21/03 LUKIN, STEVEN 3,255.62 dd 11/21/03 SVENDSEN, RUSTIN 2,599.72 dd 11/21/03 ZWIEG, SUSAN 1,797.94 dd 11/21/03 DOLLERSCHELL, ROBERT 268.49 dd 11/21/03 AHL, R. CHARLES 3,896.70 dd 11/21/03 NIVEN, AMY 1,120.31 dd 11/21/03 PRIEFER, WILLIAM 2,391.25 dd 11/21/03 WEGWERTH, JUDITH 1,711.56 dd 11/21/03 BRINK, TROY 1,451.21 dd 11/21/03 DEBILZAN, THOMAS 1,753.71 dd 11/21/03 EDGE, DOUGLAS 2,221.17 dd 11/21/03 KANE, MICHAEL 2,643.39 dd 11/21/03 LUTZ, DAVID 1,738.86 dd 11/21/03 MEYER, GERALD 1,808.08 dd 11/21/03 NAGEL, BRYAN 1,906.16 dd 11/21/03 OSWALD, ERICK 1,906.15 dd 11/21/03 TEVLIN, TODD 1,542.76 dd 11/21/03 CAVETT, CHRISTOPHER 2,967.22 dd 11/21/03 DUCHARME, JOHN 2,167.05 dd 11/21/03 JACOBSON, SCOTT 917.00 dd 11/21/03 LINDBLOM, RANDAL 2,169.35 dd 11/21/03 MURRA, AARON 235.00 dd 11/21/03 PECK, DENNIS 2,421.73 dd 11/21/03 PRIEBE, WILLIAM 2,214.06 dd 11/21/03 SCHACHT, ERIN 2,005.45 dd 11/21/03 TATE, FRANK 1,551.85 dd 11/21/03 VERMEERSCH, CHARLES 1,912.65 dd 11/21/03 ANDERSON, BRUCE 3,654.44 dd 11/21/03 CAREY, HEIDI 1,909.69 dd 11/21/03 DOHERTY, KATHLEEN 1,666.07 dd 11/21 /03 MARUSKA, MARK 2,439.86 dd 11/21/03 NAUGHTON, JOHN 1,502.25 dd 11/21/03 SCHINDELDECKER, JAMES 1,734.25 dd 11/21/03 BIESANZ, OAKLEY 1,343.39 dd 11/21/03 HAYMAN, JANET 1,302.52 dd 11/21/03 HUTCHINSON, ANN 2,031.16 dd 11/21/03 KOS, HEATHER 351.00 dd 11/21/03 NELSON, JEAN 999.17 dd 11/21/03 GAYNOR, VIRGINIA 2,094.57 dd 11/21/03 EKSTRAND, THOMAS 2,558.52 dd 11/21/03 KROLL, LISA 1,065.48 18 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 19 CHECK #/ CHECK DATE EMPLOYEE NAME AMOUNT dd 11/21/03 LIVINGSTON, JOYCE 848.73 dd 11/21/03 SINDT, ANDREA 1,439.86 dd 11/21/03 THOMPSON, DEBRA 847.91 dd 11/21/03 YOUNG, TAMELA 1,339.85 dd 11/21/03 FINWALL, SHANN 1,968.65 dd 11/21/03 ROBERTS, KENNETH 2,357.89 dd 11/21/03 CARVER, NICHOLAS 2,346.15 dd 11/21/03 FISHER, DAVID 2,794.18 dd 11/21/03 RICE, MICHAEL 1,415.05 dd 11/21/03 SWAN, DAVID 1,757.45 dd 11121103 KONEWKO, DUWAYNE 2,254.25 dd 11/21/03 ANZALDI, MANDY 521.50 dd 11/21/03 WORK, ALICIA 94.25 dd 11/21/03 WORK, BRANDON 367.13 dd 11/21/03 FINN, GREGORY 1,862.74 dd 11/21/03 GRAF, MICHAEL 1,678.82 dd 11/21/03 HADDAD, JULIE 255.00 dd 11/21/03 KELLY, LISA 1,245.79 dd 11/21/03 ROBBINS, AUDRA 1,731.22 dd 11/21/03 TAUBMAN, DOUGLAS 2,562.64 dd 11/21/03 BREHEIM, ROGER 1,738.86 dd 11/21/03 NORDQUIST, RICHARD 1,734.25 dd 11/21/03 SCHULTZ, SCOTT 1,903.85 dd 11/21/03 CROSSON, LINDA 2,162.18 dd 11/21/03 EASTMAN, THOMAS 2,345.93 dd 11/21/03 PELOQUIN, PENNYE 668.72 dd 11/21/03 SCHMIDT, RUSSELL 1,643.88 dd 11/21/03 STAPLES, PAULINE 2,641.74 dd 11/21/03 ABRAHAMSON, DANIEL 93.34 dd 11/21/03 ABRAHAMSON, REBECCA 316.85 dd 11/21/03 BADEN, ALISON 42.53 dd 11/21/03 BENDTSEN, LISA 126.00 dd 11/21/03 BRENEMAN, NEIL 387.51 dd 11/21/03 CORNER, AMY 43.20 dd 11/21/03 EDSON, JAMIE 128.25 dd 11/21/03 ERICKSON, CAROL 22.50 dd 11/21/03 FONTAINE, ANTHONY 800.29 dd 11/21/03 GREDVIG, ANDERS 69.30 dd 11/21/03 HALEY, BROOKE 45.50 dd 11/21/03 HAUSER, KATHRYN 23.10 dd 11/21/03 HORWATH, RONALD 1,648.83 dd 11/21/03 IRISH, GRACE 49.00 dd 11/21/03 JONES, LACEY 58.50 dd 11/21/03 KOEHNEN, MARY 490.92 dd 11/21/03 KRONHOLM, KATHRYN 393.01 dd 11/21/03 LAWSON, JOSHUA 133.50 19 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 20 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/21/03 LINDSTROM, AMANDA 44.53 dd 11/21/03 MARUSKA, ERICA 145.50 dd 11/21/03 OVERBY, ANNA 74.60 dd 11/21/03 POWERS, JESSICA 41.20 dd 11/21/03 SCHULTZ, PETER 34.25 dd 11/21/03 SHAW, KRISTINA 351.36 dd 11/21/03 SIMONSON, JUSTIN 647.80 dd 11/21/03 THOEMKE, MARIE 13.00 dd 11/21/03 TUPY, HEIDE 121.55 dd 11/21/03 TUPY, MARCUS 332.80 dd 11/21/03 GROPPOLI, LINDA 314.50 dd 11/21/03 KURKOSKI, STEPHANIE 17.50 dd 11/21/03 RENSLOW, RITA 317.20 dd 11/21/03 SHERRILL, CAITLIN 402.50 dd 11/21/03 BEHAN, JAMES 1,646.05 dd 11/21/03 CRAWFORD - JR, RAYMOND 237.00 dd 11/21/03 LONETTI, JAMES 1,001.95 dd 11/21/03 MILES, LAURA 83.13 dd 11/21/03 PATTERSON, ALBERT 1,076.82 dd 11/21/03 PRINS, KELLY 974.03 dd 11/21/03 REILLY, MICHAEL 1,675.05 dd 11/21/03 STEINHORST, JEFFREY 162.75 dd 11/21/03 AICHELE, CRAIG 1,743.85 dd 11/21/03 PRIEM, STEVEN 1,950.25 dd 11/21/03 BERGO, CHAD 1,933.93 dd 11/21/03 FOWLDS, MYCHAL 1,711.45 dd 11/21/03 HURLEY, STEPHEN 2,794.18 dd 11/21/03 ANDERSON, ROBERT 0.00 dd 11/21/03 ARNOLD, DAVID 0.00 dd 11/21/03 BECKER, RONALD 0.00 dd 11/21/03 BURKE, MYLES 0.00 dd 11/21/03 CAHANES, ANTHONY 0.00 dd 11/21/03 CLAUSON, DALE 0.00 dd 11/21/03 DREGER, RICHARD 0.00 dd 11/21/03 ELIAS, JAMES 0.00 dd 11/21/03 EMBERTSON, JAMES 0.00 dd 11/21/03 MARTINSON, CAROL 0.00 dd 11/21/03 MEEHAN, JAMES 0.00 dd 11/21/03 MELANDER, JON 0.00 dd 11/21/03 MOESCHTER, RICHARD 0.00 dd 11/21/03 MORELLI, RAYMOND 0.00 dd 11/21/03 NELSON, CAROL 0.00 dd 11/21/03 OSTROM, MARJORIE 0.00 dd 11/21/03 PEIL, CLAUDETTE 0.00 dd 11/21/03 RYAN, MICHAEL 0.00 dd 11/21/03 SKALMAN, DON 0.00 20 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 21 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11 /21/03 STAFNE, GREG 0.00 dd 11/21/03 STOCKTON, DERRELL 0.00 dd 11/21/03 URBANSKI, HOLLY 0.00 dd 11/21/03 VORWERK, ROBERT 0.00 dd 11/21/03 WINGER, DONALD 0.00 wf 95543 11/21/03 CARDINAL, ROBERT 406.20 wf 95544 11/21/03 WASILUK, JULIE 357.47 wf 95545 11/21/03 INGVOLDSTAD, CURTIS 106.25 wf 95546 11/21/03 JAHN, DAVID 1,624.16 wf 95547 11/21/03 MALDONADO, JUANA 674.91 wf 95548 11/21/03 MORIN, TROY 212.50 wf 95549 11/21/03 MATHEYS, ALANA 1,793.86 wf 95550 11/21/03 HANSEN, LORI 1,801.16 wf 95551 11/21103 VIETOR, LORRAINE 1,571.57 wf 95552 11/21/03 ANDERSON, CYNTHIA 64.00 wf 95553 11/21/03 ANDERSON, ELSIE 144.00 wf 95554 11/21/03 ANDERSON, RONALD 64.00 wf 95555 11/21/03 ANDERSON, SUZANNE 96.00 wf 95556 11/21/03 BARRETT, MARLIS 120.00 wf 95557 11/21/03 BARTELT, JOAN 72.00 wf 95558 11/21103 BERM, GERALD 153.00 wf 95559 11/21/03 BELLAND, JAIME 120.00 wf 95560 11/21/03 BERGER, CAROLE 64.00 wf 95561 11/21/03 BERGER, MERVIN 153.00 wf 95562 11/21/03 BREIDENSTEIN, ANNA 64.00 wf 95563 11/21/03 BUNDE, JENNETTE 120.00 wf 95564 11/21/03 CAHANES, LUCILLE 148.50 wf 95565 11/21/03 CARR, ROBERT 64.00 wf 95566 11/21/03 CONNELLY, THOMAS 120.00 wf 95567 11/21/03 DAVIDSON, MAE 120.00 wf 95568 11/21/03 DICKSON, HELEN 116.00 wf 95569 11/21/03 DITTEL, KATHLEEN 128.00 wf 95570 11/21/03 DROEGER, DIANE 148.50 wf 95571 11/21/03 DUCHARME, FRED 157.50 wf 95572 11/21/03 DUELLMAN, AUDREY 153.00 wf 95573 11/21/03 EICKHOFF, CAROLYN 64.00 wf 95574 11/21/03 EINEKE, JOHN 153.00 wf 95575 11121/03 ERICKSON, ELIZABETH 72.00 wf 95576 11/21/03 FISCHER, LORRAINE 153.00 wf 95577 11/21/03 FISCHER, MARY 128.00 wf 95578 11/21/03 FITZGERALD, DELORES 60.00 wf 95579 11/21/03 FOSBURGH, ANNE 152 -00 wf 95580 11/21/03 FOSTER, LUCILLE 120 -00 wf 95581 11/21/03 FRANSSEN, MARYANN 120.00 wf 95582 11/21/03 FREDERICKSON, RITA 48.00 wf 95583 11/21/03 GELAO, BEVERLY 120.00 21 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 22 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 95584 11/21/03 GIERZAK, CLARICE 120.00 wf 95585 11/21/03 GILSTAD, MARK 64.00 wf 95586 11/21/03 GOLASKI, DIANE 164.25 wf 95587 11/21/03 GRANGER, BETTY 64.00 wf 95588 11/21/03 GRANT, GUY 124.00 wf 95589 11/21/03 GULLICKSON, RAY 56.00 wf 95590 11/21/03 HAAVISTO, WENDY 116.00 wf 95591 11/21/03 HAYDE, WALTER 120.00 wf 95592 11/21/03 HECHT, LLOYD 128.00 wf 95593 11/21/03 HEfNINGER, GORDON 126.00 wf 95594 11/21/03 HENSLEY, PATRICIA 128.00 wf 95595 11/21103 HINES, CONSTANCE 68.00 wf 95596 11/21/03 HORTON, SHIRLEE 120.00 wf 95597 11/21/03 JANACEK, JEFFREY 104.00 wf 95598 11/21/03 JOHANNESSEN, JUDITH 120.00 wf 95599 11/21/03 JOHNSON, BARBARA 118.00 wf 95600 11/21/03 JONES, VICTORIA 132.00 wf 95601 11/21/03 KANDLER, DOROTHEA 64.00 wf 95602 11/21/03 KIDMAN, MARILYN 86.00 wf 95603 11/21/03 KING, HELEN 64.00 wf 95604 11/21/03 KOCH, ROSEMARY 120.00 wf 95605 11/21/03 KREKELBERG, MONA 120.00 wf 95606 11/21/03 KUNDE, MARGARET 116.00 wf 95607 11/21/03 LACKNER, MARVELLA 120.00 wf 95608 11/21/03 LALLY, RITA 99.00 wf 95609 11/21/03 LAUREN, LORRAINE 112.00 wf 95610 11/21/03 LEITER, BARBARA 88.00 wf 95611 11/21/03 LEONARD, CLAUDETTE 68.00 wf 95612 11/21/03 LOCKE, CHRISTINE 120.00 wf 95613 11/21/03 LOFGREN, DELORES 76.00 wf 95614 11/21/03 LOFGREN, RICHARD 157.50 wf 95615 11/21/03 LUTTRELL, SHIRLEY 157.50 wf 95616 11/21/03 MAEYAERT, PAUL 84.00 wf 95617 11/21/03 MAHRE, CAROL 148.50 wf 95618 11/21/03 MAHRE, GERALDINE 120.00 wf 95619 11/21/03 MANDERS, ROSE 62.00 wf 95620 11/21/03 MASKREY, THOMAS 76.00 wf 95621 11/21/03 MEYER, JACQUELINE 116.00 wf 95622 11/21/03 MISGEN, JOAN 120.00 wf 95623 11/21/03 MOEN, WILLIAM 36.00 wf 95624 11/21/03 MOLLERS, KATHERINE 120.00 wf 95625 11/21/03 MOSSONG, BETTY 120.00 wf 95626 11/21/03 MURASKI, GERALDINE 68.00 wf 95627 11/21/03 MURASKI, HOWARD 120.00 wf 95628 11/21/03 NIEMAN, JAMES 124.00 wf 95629 11/21/03 NIETERS, LOUISE 136.00 22 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 23 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 95630 11/21/03 NORBERG, ANN 120.00 Wf 95631 11/21/03 OLSON, MARY 120.00 Wf 95632 11/21/03 PAULEY, PHYLLIS 124.00 Wf 95633 11/21/03 PEHL, DAVID 132.00 wf 95634 11/21/03 PETERSEN, KARYL 120.00 wf 95635 11/21/03 RUDEEN, ELAINE 156.00 wf 95636 11/21/03 SAJEVIC, FLORENCE 116.00 Wf 95637 11/21/03 SCHAAF, LARRY 124.00 wf 95638 11/21/03 SCHNEIDER, MARY 104.00 Wf 95639 11/21/03 SCHOENECKER, SANDRA 120.00 Wf 95640 11/21/03 SCHROEPFER, DONALD 120.00 Wf 95641 11/21/03 SCHROEPFER, HARRIET 120.00 wf 95642 11/21/03 SKLUZACEK, EVELYN 116.00 Wf 95643 11/21/03 SPIES, LOUIS 120.00 Wf 95644 11/21/03 STAFKI, TIM 64.00 Wf 95645 11/21/03 TAYLOR, LORRAINE 120.00 Wf 95646 11/21/03 TAYLOR, RITA 120.00 Wf 95647 11/21/03 THOMPSON, MILO 150.75 Wf 95648 11/21/03 THOMPSON, PATRICIA 153.00 Wf 95649 11/21/03 TOLBERT, D- FRANKLIN 120.00 Wf 95650 11/21/03 TOMASZEWSKI, CARMEN 36.00 Wf 95651 11/21/03 TROOIEN, GERALDINE 116.00 Wf 95652 11/21/03 UNGER, CONSTANCE 120.00 Wf 95653 11/21/03 URBANSKI, HOLLY 144.00 Wf 95654 11/21/03 VANDEVEER, BARBARA 120.00 Wf 95655 11/21/03 VATNE, MARY 120.00 Wf 95656 11/21/03 WANDERSEE, GENE 120.00 Wf 95657 11/21/03 WASMUNDT, GAYLE 64.00 Wf 95658 11/21/03 WILLY, JOHN 120.00 wf 95659 11/21/03 PALANK, MARY 1,536.65 Wf 95660 11/21/03 RICHIE, CAROLE 1,639.23 Wf 95661 11/21/03 SVENDSEN, JOANNE 1,700.28 Wf 95662 11/21/03 SHORTREED, MICHAEL 3,924.38 Wf 95663 11/21/03 STEINER JOSEPH 405.00 wf 95664 11/21/03 WELCHLIN, CABOT 2,407.31 wf 95665 11/21/03 ENGSTRAN, STEVEN 42.50 wf 95666 11/21/03 FREBERG, RONALD 1,800.46 wf 95667 11/21/03 JONES, DONALD 1,764.84 wf 95668 11/21/03 EDSON, DAVID 1,768.46 wf 95669 11/21/03 HELEY, ROLAND 1,770.77 Wf 95670 11/21/03 HINNENKAMP, GARY 2,024.22 Wf 95671 11/21/03 LINDORFF, DENNIS 1,736.55 Wf 95672 11/21/03 NOVAK, MICHAEL 1,621.45 Wf 95673 11/21/03 GERNES, CAROLE 468.13 Wf 95674 11/21 /03 SOUTTER, CHRISTINE 388.13 Wf 95675 11/21/03 ANZALDI, KALI 316.25 23 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 24 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 95676 11/21/03 BALLESTRAZZE, THAD 97.50 Wf 95677 11/21/03 BEAVER, ELIZABETH 38.50 Wf 95678 11/21/03 BRADLEY, SAMANTHA 38.50 Wf 95679 11/21/03 BROZAK, ANNA 44.00 Wf 95680 11/21/03 BROZAK, KATHERINE 88.00 wf 95681 11/21/03 GEBHARD, MADELINE 314.50 Wf 95682 11/21/03 HAWKINS, COURTNEY 132.00 Wf 95683 11/21/03 NIELSEN, ABBY 92.25 Wf 95684 11/21/03 O'GRADY, ZACHARY 176.00 Wf 95685 11/21/03 O'KEEFE, RYAN 126.00 Wf 95686 11/21/03 OHLHAUSER, MEGHAN 148.69 Wf 95687 11/21/03 PINOTTI, ALICIA 44.00 Wf 95688 11/21/03 ROVIE, JESSICA 38.50 Wf 95689 11/21/03 SHOBERG, KARI 130.00 Wf 95690 11/21/03 WERNER, KATIE 291.13 Wf 95691 11/21/03 GERMAIN, DAVID 1,741.17 Wf 95692 11/21/03 HAAG, MARK 1,575.85 Wf 95693 11/21/03 NADEAU, EDWARD 2,643.39 Wf 95694 11/21/03 BROWN, LAURIE 408.85 Wf 95695 11/21/03 DISKERUD, HEATHER 292.50 Wf 95696 11/21/03 GLASS, JEAN 1,362.89 Wf 95697 11/21/03 MOY, PAMELA 417.92 Wf 95698 11/21/03 SHOBERG, CARY 828.02 Wf 95699 11/21/03 TOLBERT, FRANCINE 149.85 Wf 95700 11/21/03 UNGER, MARGARET 564.27 Wf 95701 11/21/03 WEISMANN, JENNIFER 318.20 wf 95702 11/21/03 ANDERSON, CALEB 119.88 Wf 95703 11/21/03 BACHMAN, NICOLE 26.60 Wf 95704 11/21/03 BOTHWELL, KRISTIN 362.54 Wf 95705 11/21/03 BRIN, LAUREN 24.38 Wf 95706 11/21/03 COSTA, JOSEPH 42.30 Wf 95707 11/21/03 DEMPSEY, BETH 43.20 Wf 95708 11/21/03 DUNN, RYAN 404.07 Wf 95709 11/21/03 ESTRADA, KIEL 228.00 Wf 95710 11/21/03 FENGER, JUSTIN 56.35 Wf 95711 11/21/03 FONTAINE, KIM 493.79 Wf 95712 11/21/03 GRANT, MELISSA 180.13 Wf 95713 11/21/03 GRUENHAGEN, LINDA 354.40 wf 95714 11/21/03 HOLMGREN, LEAH 66.63 wf 95715 11/21/03 HOULE, DENISE 43.10 Wf 95716 11/21/03 JOHNSON, ROBERT 750.40 Wf 95717 11/21/03 OTTESON, JANET 302.50 wf 95718 11/21/03 PEHOSKI, JOEL 71.75 Wf 95719 11/21/03 PROESCH, ANDY 295.80 Wf 95720 11/21/03 RENSTROM, KEVIN 294.21 Wf 95721 11/21/03 SMITLEY, SHARON 244.20 24 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD P4.1 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 95722 11/21/03 WARNER, CAROLYN 185.60 Wf 95723 11/21/03 WEDES, CARYL 129.90 Wf 95724 11/21/03 WOODMAN, ALICE 41.40 Wf 95725 11/21/03 BOSLEY, CAROL 242.50 wf 95726 11/21/03 FARLEY, JAMIE 102.00 wf 95727 11/21/03 HAGSTROM, EMILY 12.00 wf 95728 11/21/03 HANSEN, ANNA 30.00 wf 95729 11/21/03 NORLIN, AMANDA 79.50 Wf 95730 11/21/03 ODDEN, JESSICA 39.00 Wf 95731 11/21/03 OIE, REBECCA 29.25 Wf 95732 11/21/03 QUINN, KELLY 12.00 wf 95733 11/21/03 VAN HALE, PAULA 56.00 Wf 95734 11/21/03 CHIGINSKY, APRIL 29.93 Wf 95735 11/21/03 COLLINS, ASHLEY 179.15 Wf 95736 11/21/03 DOUGLASS, TOM 904.84 Wf 95737 11/21/03 HER, CHONG 79.38 Wf 95738 11/21/03 LOGAN,HEATHER 26.40 Wf 95739 11/21/03 NAGEL, BROOKE 172.90 Wf 95740 11/21/03 PETSCHEN, DANIEL 17.46 Wf 95741 11/21/03 SCHULZE, BRIAN 367.35 Wf 95742 11/21/03 VERDELL, TRAQUEZ 25.40 Wf 95743 11/21/03 VOSS, NICOLE 71.44 Wf 95744 11/21/03 WILLIAMS, NICK 79.38 Wf 95745 11/21/03 ZIEMER, NICOLE 227.85 wf 95746 11/21/03 MULVANEY, DENNIS 1,911.48 418,394.60 P4.1 AGENDA NO. G -2 AGENDA REPORT TO: City Manager FROM: Finance Director RE: FINANCIAL TRANSFER FOR UNASSESSED WATER IMPROVEMENTS DATE: December 2, 2003 A $33,460 transfer is made annually from the Water Availability Charge Fund -St. Paul Water District to the Debt Service Fund for the 1993 Improvement Refunding Bonds to amortize the cost of unassessed water improvements over the term of the bonds that were issued to finance the improvements. When the tax levy for 2003 was adopted, a reduction was made in the debt service tax levy for the anticipated transfer scheduled for 2003. Therefore, it is recommended that the City Council authorize a $33,460 transfer from the Water Availability Charge Fund -St. Paul Water District to the Debt Service Fund for the 2002 Improvement Refunding Bonds. p \agn \unassessedwater AGENDA NO. G -3 AGENDA REPORT it63 City Manager 4061Tt; Finance Director C7:�: Assessments for Unpaid Ambulance Bills for 2001 -2003 97_rd=S December 2, 2003 4: e] 101 1 It is proposed that the attached resolution be adopted to certify $31,784.74 of unpaid ambulance bills as special assessments for collection with 2004 property taxes with interest at the rate of eight percent on the total amount for one year. In June 2001, the city attorney's staff indicated that special assessments could be levied for unpaid ambulance bills. In August 2001, a representative of Ramsey County indicated that Maplewood could levy special assessments for unpaid ambulance bills on property outside of the city but within the county. During the past 12 months letters were sent to individuals that had unpaid ambulance bills totaling $46,362.90. The letters indicated that the balance due for ambulance services along with 8% interest would be added to their 2004 property taxes if payment was not made within 30 days. In response to these letters, payments and /or insurance data totaling $14,578.16 were received. For the remaining unpaid bills, property records were reviewed to confirm that the property owner name matched the ambulance service customer name. There were 54 matches and these are listed on the attachment for certification. =0101U, M eyk It is recommended that the attached resolution be adopted to certify $31,784.74 of unpaid ambulance bills as special assessments for collection with 2004 property taxes with interest at the rate of eight percent on the total amount for one year. P \agn \G3 - Assessments for Unpaid Amb Bills 1 RESOLUTION RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the attached ambulance service charges totaling $31,784.74 for collection with the taxes of said property owner for the year 2003, collectible in 2004 with interest at the rate of eight percent (8 %) on the total amount for one year. P \agn \G3 - Assessments for Unpaid Amb Bills P: \Finance \Excel \Misc\Amb TaxCert 03 Frame Lname Address CityState Zip Amb Date Orig. $Due Pmts Final Due Feleg Abraham 2548 Stark St. Little Canada, MN 55117 5/1/03 $955.20 $955.20 Nabil Ayyash 4969 Woodcrest Rd. White Bear Lake, M 55110 2/11/03 $921.30 $921.30 Gerald Berreth 785 Meyer St. Maplewood, MN 55119 10/1/02 $357.14 $357.14 Timothy Clark 1531 Wilson St. Paul, MN 55106 8/30/02 $100.00 $100.00 Cheryl Connors 179 Atwater St. St. Paul, MN 55117 12/22/01 $81.79 $81.79 Tricia Crotin er 1232 Bush Ave. St. Paul, MN 55106 5/9/02 $668.20 $668.20 Cynthia Dawe 4789 Sandra Ln. White Bear Lake, M 55110 9/14/02 $595.401 $595.40 Maureen Delaney 1322 Draper Ave. Roseville, MN 55113 9/15/02 $469.00 $469.00 Thomas Diaz 1974 Manton St. Maplewood, MN 55109 9/17/02 $182.08 $182.08 Patty Ecker 2290 Holloway Maplewood, MN 55109 6/28/01 $29.20 $29.20 Carol Eishen 996 Glendon St. Maplewood, MN 55119 6/20/03 $926.50 $926.50 Gary Ericson 1040 Bellecrest Dr. Maplewood, MN 55117 4/7/03 $926.50 $926.50 Richard Falkowski 1390 Furness Pkwy St. Paul, MN 55119 3/15/03 $293.34 $293.34 Christina Garcia 952 Russel Ave. St. Paul, MN 55106 8/22/02 $1,004.00 $1,004.00 Anna Gee 1694 Sylvan Maplewood, MN 55117 8/8/02 $902.00 $902.00 Clayton Giles 414 Dorland PI S Maplewood, MN 55119 4/15/03 $199.52 $199.52 Charles Groetsch 759 E County Road F Vadnais Heights, MI 55127 9/15/02 $941.60 $941.60 Pamela Gysberg 3531 Rollin view Dr. White Bear Lake, M 55110 12/12/01 $526.85 $526.85 Carolyn Heinzer 2028 Arkwright Maplewood, MN 55117 9/29/02 $941.60 $941.60 Pan is Her 2436 Dolphin Dr. Maplewood, MN 55119 5/21/03 $97.17 $97.17 Lori Hoffman 11089 Galtier St. Paul, MN 55117 11/22/02 $647.40 $647.40 Gary Holm 940 County Road B2W Roseville, MN 55113 3/12/03 $955.20 $955.20 Gregory House 2249 Craig Place Maplewood, MN 55109 12/20/02 $601.60 $601.60 Tim Hunter 1285 Ma hill Rd. Maplewood, MN 55119 3/14/02 $922.80 $922.80 James Joyce 4403 Otter Lake Rd. White Bear Lake, M 55110 11/15/01 $468.95 $468.95 Michael King 1067 Deauville Dr. or 1295 Dennis St. N Maplewood, MN St. Paul, MN 55109 55119- 7114 8/28/01 $719.65 $719.65 Glenn Kukk 83 West County Road C Little Canada, MN 55117 7/14/01 $408.95 $408.95 Kenneth Larsen 1989 Laurie Rd. Maplewood, MN 55109 9/06/01 $419.60 $419.60 James Lyon 1095 Bellecrest Dr. Maplewood, MN 55109 5/28/02 $79.46 $79.46 Sitiveni Maf 1624 Lakewood Drive N. Maplewood, MN 55119 7/1/03 $176.26 $176.26 Heather IMatsching 1173 W Ivy St. Paul, MN 55117 5/24/01 $769.65 $769.65 Scott Mewhorter 86 E Roselawn Maplewood, MN 55117 11/2/02 $118.24 $118.24 Kristin Monin 2420 Bison Dr. Maplewood, MN 55119 10/26/01 $767.90 $767.90 Kristin Morrison 84 Dennis Lane Maplewood, MN 55119 12/1/02 $182.48 $182.48 Daniel Mussio 404 Dorland Dr. S. Maplewood, MN 55119 7/25/02 $178.32 $178.32 Dacia Normandin 2256 Bush Ave. St. Paul, MN 55119 4/12/03 $500.20 $500.20 Dacia Normandin 2256 Bush Ave. St. Paul, MN 55119 4/12/03 $500.20 $500.20 Robert Odenwald 2476 Elkhart Ln. Maplewood, MN 55119 1/31/01 $767.901 $767.90 Robert Odenwald 2476 Elkhart Maplewood, MN 55119 1/11/02 $902.00 $902.00 Patricia Oneil 675 Keller Pkwy. Little Canada, MN 55117 10/14/02 $952.00 $952.00 Cheryl Patterson 924 Magnolia Ave E St. Paul, MN 55106 4/5/03 $977.80 $977.80 Iraida Perez 2729 Chippewa Ave. North St. Paul, MN 55109 11/8/02 $812.40 $812.40 Correen Rosenberger 2328 16th Ave North St. Paul, MN 55109 4/29/03 $943.90 $943.90 Florence Runsewe 12418 Gall Ave. Maplewood, MN 55109 5/22/02 $870.80 $870.80 Steven Rustin 178 McClelland Maplewood, MN 55119 8/8/02 $68.12 $68.12 Rosemary Shea 1945 Dieter St. Maplewood, MN 55109 4/29/01 $777.55 $777.55 Ronda Spann 890 S Sterling St. Maplewood, MN 55119 7/25/01 $161.30 $161.30 Linda Stedman 3667 Auger Ave White Bear Lake, M 55110 6/3/02 $933.20 $933.20 Nathan Stone 845 Agate St. St. Paul, MN 55117 11/18/02 $920.80 $920.80 William Thompson 390 N Owasso Blvd. Shoreview, MN 55126 11/16/01 $808.25 $808.25 Deborah Vanderbush 689 Arlington Ave. St. Paul, MN 55106 9/9/01 $183.93 $75.00 $108.93 By Vue 726 Hawthorne Ave. E. St. Paul, MN 55106 5/13/01 $798.60 $798.60 Carolyn Wagner 428 Marnie St. Maplewood, MN 55119 6/28/02 $174.16 $174.16 Beth Wilson 1530 Burns Ave. St. Paul, MN 55106 6/12/03 $989.10 $989.10 Pamela Wolter 12251 Birmingham St. Maplewood, MN 55109 9/15/02 $86.04 1 $86.04 Sarah Zimmerman 1664 Minnehaha Ave E. St. Paul, MN 55106 9/4/02 $196.64 $196.64 Running Total Final Due): $31,784.74 AGENDA NO. G -4 AGENDA REPORT TO: City Manager FROM: Finance Director RE: WRITE OFF UNCOLLECTIBLE AMBULANCE BILLS FOR 2001 DATE: December 2, 2003 PROPOSAL It is proposed that the uncollectible 2001 ambulance bills in the amount of $220,775.30 be written off. BACKGROUND The following four steps are used to collect payments on ambulance bills: 1. First Notice Ambulance charges are billed on a daily basis upon receipt of a run sheet. The first notice requests: (1) payment in full unless covered by insurance, (2) appropriate numbers and consent forms for those having insurance. 2. Second Notice If the bill remains unpaid 30 days after the first bill, a second notice is sent to those who have still not paid or did not send in requested insurance information. 3. Final Notice If the bill remains unpaid 60 days after the first bill, a final notice requests payment in full within 10 days or the account may be referred to a collection agency. 4. If the bill remains unpaid, it is sent to Allied Medical Accounts Control or Transworld Systems. The collection agency writes two letters. After 45 days, the collection agency calls us and asks for approval to send the unpaid accounts on to full collection and possible court proceedings. The 2001 ambulance bills proposed to be written off have been processed through these four steps. Further collection efforts are not feasible. P:\ FINANCE \WORD \AGN\UNCOLLECTIBLE AMB 2003.doc I Steps taken to improve collections have been: 1. Installed upgraded version of ambulance billing software. 2. Revised our billing notices to minimize misunderstandings and achieve quicker follow -up. 3. Bill on a daily basis. 4. Bill all insurance. The following graph shows the collection rates for 1998 — 2001. AMBULANCE BILL COLLECTION RATES AS OF 10 -31 -03 100.0% 80.0% 60.0% 40.0% 20.0% 0.0% P:\ FINANCEMORD\AGN\UNCOLLBCTIBLB AMB 2003.doc 2 1998 1999 2000 2001 The following is a summary of transactions for ambulance services provided in 2001 compared to 1999 and 2000. Service Charges Billed Service Charges Paid Service Charges Assessed/Certified Time Pay Accounts *Hardship Cancellations Uncollcctible Balance Payments on Accounts Written Off 1999 2000 2001 $896,625 $1,130,894 $1,252,897 - 763,295 - 947.753 - 1,015,218 -2,365 0 -2,887 $128,078 $1,128 -7,291 -1,302 -4,336 $170,212 $1,413 - 13,467 -404 -3,033 $220,775 $1,795 The uncollectible balance for 2001 is more than 2000 due to an increase in the ambulance rates. We are continuing to use the new procedure implemented last year where the law allows us to levy for unpaid ambulance bills. We will be certifying $7,615.07 to fifteen property owners for collection with property taxes payable in 2004. An itemization of the uncollectible balance for 2001 is attached. The last page of the itemization provides totals by category for the uncollectible balance. The following is an explanation of each category: CATEGORY EXPLANATION Accept Assignment Write Off Accounts where we have to accept assignment. We are prohibited from collecting anything over the amount approved. Bankruptcy Write Off Collection of ambulance bills for individuals that have filed for bankruptcy is not possible because it is an unsecured claim. However, ambulance bills are not put in this category if it is covered by insurance or medical assistance. Collections Write Off These are accounts on which our collection agencies have exhausted all possible means of collection. Deceased Write Off Accounts on which the patient is deceased and there is no estate to bill. Medical Assistance Write Off Accounts where we have to accept assignment. We are prohibited from collecting anything over the amount approved. Medicare Collection of these accounts is still possible but not probable. We are continuing to work with Medicare. P:\ FINANCE \WORD \AGN\UNCOLLECTIBLE AMB 2003.doc 3 MN Revenue Recapture These accounts have been sent to the Minnesota Department of Revenue in order to receive payments by intercepting refunds to patients. Collection of these accounts is still possible but not probable. Misc Balances Miscellaneous balance, i.e., Less than $5.00; Incorrect patient information. Secondary Insurance Collection of these accounts is still possible but not probable. We are continuing to work with the patient's secondary insurance company. Veterans Write Off The city is required to accept what VA pays as payment in full. Workers' Comp Write Off The city is required to accept what Workers' Compensation pays as payment in full. City Council Write Off Write offs approved by the City Council. Service charges usually increase annually due to increases in the billing rates. The billing rates for 1999 through 2001 were as follows: P:\ FINANCE \WORD \AGN\UNCOLLECTIBLE AMB 2003.doc 4 1999 2000 2001 Non - transport $0 $0 $210 Basic Life Support — Resident 305 395 415 Basic Life Support— Non - Resident 330 420 440 Advanced Life Support — Resident 615 660 710 Advanced Life Support — Non - Resident 665 710 760 Mileage (rate per mile) 8.30 9.10 9.65 P:\ FINANCE \WORD \AGN\UNCOLLECTIBLE AMB 2003.doc 4 RECOMMENDATION It is recommended that the $220,775.30 of ambulance bills itemized in the attached exhibit be written off as uncollectible. *Under the procedure approved by the Council on March 10, 1997 (amended May 10, 1999), the Finance Director is authorized to approve cancellations if the adjusted household income is under 185% of the Federal Poverty Guidelines and the liquid assets are under $3,000 for individuals and $6,000 for couples. Cancellations in 2002 were $3,676.83 and in 2003 through October 31 were $3,627.56. M P:\ FINANCE \WORD \AGN\UNCOLLECTIBLE AMB 2003.doc 5 Call Number Account # Patient /Account Name Schedule Balance 01000006A1 977405 SCHOONOVER, TIMOTHY R MNRR 769.65 01000022A1 977706 SILVA, FRANCISCO COLL 748.60 01000024A1 977827 LAW, CHAUNACY R COWO 796.85 01000033A1 977709 HICKS, SHERI MAWO 577.72 01000091A1 973557 GALLAGHER, MICHAEL MAWO 392.88 01000100Al 977772 ANDERSON, LOUISE MAWO 356.90 01000126A1 977735 KARAS, TAMARA MNRR 788.95 01000127A1 977736 WIGGINS, THOMAS MNRR 482.55 01000160Al 971404 MATHIAS, ANNE OTHR 0.10 01000169A1 973404 TRUMBLE, HELEN MAWO 367.18 01000238A1 977739 ARCAND, JAMIE MNRR 787.20 01000246A1 977740 GULDEN, JESSICA COWO 777.55 01000317A1 977743 ROGNESS, JEREMY MNRR 779.30 01000375A1 977750 CADIGAN, KEVIN COWO 798.60 01000395A1 977752 DAHL, BEVERLY MAWO 568.16 01000417A1 977643 WILLS, LLOYD MAWO 360.82 01000421A1 977756 FUNKE, SUSAN MAWO 153.58 01000535A1 974392 JOSEPH, DOROTHY MAWO 381.32 01000580Al 977650 GOULDING, THOMAS WCWO 113.74 01000647A1 977656 STENBACK, GAIL E MAWO 487.43 01000656A1 977657 LOPEZ, DARIO MAWO 241.48 01000670Al 973822 JONES, WILLIAM MAWO 356.90 01000694A1 973557 GALLAGHER, MICHAEL MAWO 367.18 01000700Al 977663 BATCHELOR, ADRIAN MNRR 748.60 01000706A1 977665 LAVELL, COLEMAN COWO 517.20 01000751A1 977670 ROSSE, LOUIS J MAWO 20.98 01000805A1 973557 GALLAGHER, MICHAEL MAWO 392.88 01000852A1 977670 ROSSE, LOUIS J MAWO 442.88 01000860Al 977677 SARTELL, KATHERINE E MAWO 351.76 01000907A1 977684 PHAN, MINH - PHUONG MAWO 165.70 01000910Al 977685 HAYES, TIMOTHY F OTHR 0.47 01000944A1 972986 SERPICO, THERESA MAWO 351.76 01000962A1 977690 PENROD, WAYNE WCWO 74.68 01000973A1 977694 FASULO, FRANCES MAWO 403.16 01001015A1 977764 JOHNSON, GLEN MNRR 837.20 01001019A1 977766 PANKONIN, KEITH WCWO 119.79 01001062A1 976627 PEDERSEN, CAROL M MAWO 387.74 01001075A1 977774 BENNER, LOUISE MNRR 777.55 01001188A1 977780 PIERCE, MARY MNRR 1.25 01001220Al 970627 SINGER, SCOTT WCWO 69.49 01001245A1 977787 LAATSCH, VIOLA MAWO 401.76 01001270Al 977790 CHRISTOPHER, STEPHANIE MNRR 808.25 01001341A1 972065 MALLOY, DOLORES MAWO 367.18 01001395A1 977899 REINER, MONA MAWO 362.04 01001481A1 977807 FITZGERALD, BRIAN MNRR 767.90 01001515A1 977891 JOHNSON, DOROTHY L MAWO 412.04 01001546A1 977812 PETERSON, CARRIE MAWO 561.42 01001644A1 972292 ANGLIN, JAMES MAWO 391.66 01001803A1 977844 OLSON, EDITH MAWO 362.04 01001841A1 977824 THOMAS, VALDA MAWO 541.20 01001921A1 977835 KLENK, PATRICIA MAWO 131.64 01001928A1 977836 LOPEZ, RENETTE WCWO 119.79 01002022A1 973557 GALLAGHER, MICHAEL MAWO 398.02 01002030Al 971008 ZEIMET, BERNARD MAWO 554.68 01002074A1 977424 ROSSE, LOUIS MAWO 432.60 01002237A1 971008 ZEIMET, BERNARD MAWO 541.20 01002305A1 977866 GLINES, WANDA MNRR 738.95 01002323A1 977670 ROSSE, LOUIS J MAWO 427.46 01002343A1 972615 FERN, MARY JEAN MCWO 541.20 Call Number Account # Patient /Account Name Schedule Balance 01002506A1 977904 GALE, CHAD C WCWO 70.34 01002510Al 977883 GRICE, CHARLES MNRR 817.90 01002516A1 973557 GALLAGHER, MICHAEL MAWO 434.78 01002530Al 977884 LEIKAUN, RANDALL MNRR 808.25 01002572A1 977910 JARVIS, MAVIS E MAWO 236.54 01002645A1 977917 PETERSON, SCOTT MNRR 738.95 01002651A1 977958 POLLO, WILLIAM MAWO 333.28 01002686A1 977920 WATERS, MARIE MAWO 246.70 01002715A1 972986 SERPICO, THERESA MAWO 351.76 01002758A1 977643 WILLS, LLOYD MAWO 362.04 010028llAl 977929 RAYMOND, JAMES A MAWO 300.52 01002849A1 976627 PEDERSEN, CAROL M MNRR 467.64 01002889A1 977934 BIEGLER, TROY MNRR 788.95 01002892A1 977937 TRAN, HUE MAWO 527.72 01002965A1 977781 OLSON, FRANCES OTHR 0.90 01003004A1 977945 SHERMAN, BARBARA J MAWO 362.04 01003006A1 971316 KELLER, MERCEDES MAWO 456.65 01003097A1 977950 SINGH,AMRIKA COWO 817.90 01003146A1 977643 WILLS, LLOYD MAWO 362.04 01003260Al 977995 KOVAL, LOREN MAWO 541.20 01003268A1 976955 DEMULLING, FRANK MAWO 362.04 01003327A1 977998 TREPANIER, SCOTT MNRR 143.93 01003365A1 978017 ZINS, TAMMY R MAWO 387.74 01003422A1 970336 MANDEL, MURIEL MAWO 392.88 01003468A1 978005 STAMPER, ROBYN COWO 719.65 01003491A1 978007 GOODWIN, KIMBERLY MAWO 457.89 01003502A1 978009 SLOTEVIG, ROGER WCWO 119.53 01003608A1 978026 YANKOVEC, ALICE MAWO 362.04 01003643A1 978014 KOEHLER, MARY MAWO 437.67 01003659A1 972458 ZACCARDI, CHERYL MAWO 153.58 01003677A1 978107 BURTON, KALISSA MAWO 304.66 01003691A1 977950 SINGH,AMRIKA COWO 856.50 01003748A1 977812 PETERSON, CARRIE MAWO 574.90 01003798A1 976403 DESHARNAIS, GEORGE MAWO 584.46 01003817A1 978024 BAYER, BRIAN MNRR 389.25 01003821A1 974884 EMRICK, ALICE MAWO 277.96 01003913A1 978033 WALDVOGEL, MARY E MNRR 777.55 01003965A1 976627 PEDERSEN, CAROL M MNRR 455.55 01003985A1 978142 JACKSON, MARIE MAWO 372.32 01003992A1 978130 NUNN, ROXI A MAWO 392.88 0100400lAl 976163 YANG, PAY MAWO 366.86 01004009A1 973557 GALLAGHER, MICHAEL MAWO 398.02 01004027A1 973557 GALLAGHER, MICHAEL MAWO 398.02 01004067A1 973557 GALLAGHER, MICHAEL MAWO 398.02 01004217A1 978053 SUNDBERG, RICK WCWO 67.45 01004223A1 974444 MORITZ, MONIQUE M MAWO 595.12 01004252A1 978054 ANDERSON, CHESTER MNRR 769.65 01004352A1 978057 INMAN, MARIAN R MAWO 631.64 01004401A1 978059 PLAN, GARY OTHR 0.30 01004481A1 974964 MATAYA, SUZANNE MAWO 107.79 01004491A1 978067 ROSEN, ISADORE MAWO 362.04 01004554A1 978072 LALLIER, RICHARD MAWO 437.67 01004634A1 978074 QUIROZ JR., JESUS MNRR 788.95 01004644A1 978077 WATKINS, ANGIE MAWO 611.42 01004720Al 974663 PRUST, KEVIN MNRR 210.00 01004784A1 978084 GRUIS, VIVIAN M MCWO 340.08 01004837A1 977522 PAUL, TANISHA COLL 738.95 01005172A1 977812 PETERSON, CARRIE MAWO 574.90 01005186A1 978176 BIAGINI, DORYCE E COLL 424.65 Call Number Account # Patient /Account Name Schedule Balance 01005292A1 974663 PRUST, KEVIN MNRR 210.00 01005335A1 978301 HEDWALL, VIOLET F MAWO 392.89 01005418A1 974310 NELSON, ELAINE OTHR 1.89 01005539A1 973557 GALLAGHER, MICHAEL MAWO 401.94 01005550Al 978312 ODE, PAUL N MAWO 437.67 01005554A1 972615 FERN, MARY JEAN MCWO 541.20 01005557A1 978154 GRUNDY, MARGE MAWO 376.54 01005568A1 977071 DAVIDSON, FRANCES COLL 748.60 01005677A1 978158 VANOSS, KRAIG MAWO 424.19 01005790Al 978166 BEHR, LAWRENCE E MNRR 808.25 01005802A1 970336 MANDEL, MURIEL MAWO 377.46 01005803A1 978182 PICKETT, ANGELIC MNRR 492.20 01005856A1 978175 KELLAHER, EARL MAWO 372.32 01005870Al 978188 DAMTE, GEZAHEGN D WCWO 119.79 01005946A1 978195 ZACHRISON, ODETTE K VAWO 572.19 01005982A1 976880 KRUSCHEL, DOROTHY MAWO 356.90 01006137A1 978215 HAWTHORNE, CANDACE MNRR 827.55 01006148A1 975622 BENNETT, LAVERNE MAWO 351.22 01006154A1 978216 WILLIAMS, CONNIE BKWO 729.30 010062llAl 978220 STALEY, BRIAN MNRR 779.30 01006212A1 978221 WINSON, MAVIS MNRR 290.69 01006277A1 974631 JOHNSON, ERIK MAWO 253.44 01006286A1 978231 CHERRY, MICHAEL MAWO 494.41 01006287A1 978232 THIAM, ASMA MNRR 28.90 01006317A1 978234 KREIDERMACHER, ESTHER MAWO 401.76 01006381A1 978238 KNOEPKE, VICTOR L MAWO 367.18 01006390Al 971316 KELLER, MERCEDES MAWO 351.76 01006396A1 978247 SMITH, ANGEL M MAWO 436.76 01006457A1 978250 SHANNON, CHRISTOPHER S MNRR 808.25 01006544A1 970336 MANDEL, MURIEL MAWO 367.18 01006575A1 978262 WINTON, TANGIAR M MNRR 758.25 01006582A1 978263 GLASSEL, MARION L ACAS 333.28 01006609A1 978268 TROST, ROBERT J OTHR 0.60 01006616A1 976573 GRUNZ, JONATHAN M MNRR 719.65 01006743A1 978322 KRAMER, CHRISTOPHER R COWO 738.95 01006790Al 978318 GHOSH, ABANI MAWO 372.32 01006810Al 978320 SELLS, CARLA L MNRR 729.30 01006830Al 978296 VENAGLIA, ANNETTE M MCWO 297.92 01006837A1 978331 GRAY, ANTHONY L COWO 827.55 01006871A1 973404 TRUMBLE, HELEN MAWO 362.04 01006943A1 976955 DEMULLING, FRANK MAWO 286.51 01007063A1 977740 GULDEN, JESSICA MAWO 189.93 01007107A1 978290 ROCKENBACH, MARGARET F MAWO 279.26 01007154A1 978283 ISMAIL, HANI M MNRR 236.16 01007161A1 976651 GEYE, PATRICIA MAWO 377.46 01007176A1 978291 KALLIO, LORRAINE E MAWO 367.18 01007182A1 978292 KING, BRIANNA E MAWO 574.90 01007256A1 976651 GEYE, PATRICIA MAWO 279.96 01007302A1 978463 ARACELI, REYMA COWO 738.95 01007329A1 978017 ZINS, TAMMY R MAWO 362.04 01007337A1 978464 GANZKOW, DEAN A WOCC 458.25 01007363A1 978337 SHEARER, KRISTOPHER C MNRR 421.95 01007382A1 978338 SCHULTZ, BETTY J MNRR 568.55 01007412A1 978340 JESKE, RACHEL M WCWO 115.45 01007557A1 978466 GIESNER, JEAN K MAWO 441.55 01007575A1 978347 ALIKSYUK, GREG J MAWO 427.46 01007636A1 973827 RANSOM, BEVERLY MAWO 424.19 01007664A1 977574 GBADYU, PALMAHN MAWO 514.63 01007717A1 974350 MAKI. MARY MNRR 453.60 Call Number Account # Patient /Account Name Schedule Balance 01007797A1 978350 IDLEMAN, MARCELLA R MAWO 430.93 010078l lAl 978351 SCHRAMMEN, SHERRI M MAWO 507.89 01007842A1 978352 RESEMIUS, JEAN M MAWO 377.46 01007896A1 978485 HESS, BARTON L MAWO 98.44 01007957A1 978367 MUSSE, HADSAN MAWO 478.11 01008015A1 972895 SCHNELLER, ANN OTHR 0.04 01008033A1 971008 ZEIMET, BERNARD MAWO 430.93 01008036A1 974392 JOSEPH, DOROTHY COLL 748.60 01008058A1 978390 BARCLAY, MICHAEL D MAWO 189.93 01008084A1 978391 HOZOURI, FATEMEH MAWO 467.45 01008109A1 971199 MINKE, BRIAN L MAWO 377.46 01008308A1 978403 BASHAW, ANGELA COWO 806.50 01008360Al 978404 LUO, NELLIE F MAWO 377.46 01008373A1 978418 SANDSTROM, REBECCA MAWO 217.96 01008499A1 978420 FLAHERTY, EDWARD C MNRR 738.95 01008545A1 972615 FERN, MARY JEAN MCWO 437.67 01008586A1 978425 ATWOOD, OLIVE M MAWO 448.02 01008657A1 978430 WEILAN, ORION E MAWO 255.37 01008675A1 978432 HILL, JUDY M MAWO 521.37 01008689A1 976329 RINEHART, ALISON MAWO 457.89 01008698A1 978433 PHAN, NHI THI MAWO 362.04 01008734A1 974663 PRUST, KEVIN MNRR 66.00 01008818A1 978467 MULWEE, FRANCIS J MAWO 430.93 01008856A1 978448 BJORKLUND, CURTIS E MAWO 65.11 01008867A1 977940 ANDERSON, LAKAYLA MAWO 255.37 01008875A1 978449 THIELE, RICHARD MNRR 459.30 01008912A1 970670 JOHNSON, WENDY MAWO 392.88 01008916A1 978452 DIEBEL, CRAIG A MAWO 430.93 01008948A1 978453 HAGEL, MARCELLA R MAWO 382.60 01008976A1 978454 REEVES, ANGELA M MAWO 367.18 01008980Al 976978 SMITH, ROBIN MAWO 367.18 01008992A1 976377 LUNA, BONNIE MAWO 457.89 0100900lAl 978261 CRILL, DOUG MAWO 77.81 01009018A1 978469 MIMBRERA, ANDY D COWO 856.50 01009020Al 978471 TRUONG, SEN T MNRR 161.65 01009035A1 978472 TOSSEY, MICHAEL MAWO 501.15 01009293A1 978484 ADENIYI, OLUFUNMI E WCWO 82.74 01009326A1 978480 EIDUM, JEREMIAH M MNRR 767.90 01009357A1 978495 SWEET, KRISTIN A WCWO 121.24 01009532A1 974884 EMRICK, ALICE MAWO 286.65 01009626A1 978507 BRIDGES, CHRISTOPHER MAWO 248.63 01009652A1 978510 ZIMMERMAN, SHIRLEY E MAWO 377.46 01009669A1 978512 STANKIEVICZ, ELEANOR D MNRR 700.00 01009813A1 978520 LYONS, CAROLYN MAWO 457.89 01010036A1 973404 TRUMBLE, HELEN MAWO 367.18 01010042A1 976955 DEMULLING, FRANK MAWO 362.04 01010183A1 978543 ROMERO, ROSA L MAWO 377.46 01010232A1 978533 MILLER, VIOLA MAWO 362.04 01010314A1 971307 CORK, JAMES MAWO 279.96 01010324A1 978540 BAKER, QUE MNRR 767.90 01010354A1 978544 SIMES, OTHEREE MAWO 387.74 01010371A1 978546 CONOVER III, DAVID M MAWO 430.93 01010377A1 978547 PINGEL, BRIAN G COLL 769.65 01010398A1 978099 VAUGHN, MARGARET MNRR 101.23 01010432A1 978553 KLEIN, ERIN M MAWO 437.67 01010480Al 978778 CAUDLE, BRIAN MAWO 235.15 01010505A1 978558 STANTON, JOHN R MNRR 817.90 01010611A1 974658 MOUA, CHONG MAWO 437.67 01010715A1 978578 WAGNER, MELANIE M OTHR 0.55 Call Number Account # Patient /Account Name Schedule Balance 01010736A1 978579 HARRIS, DEANNA MAWO 430.93 01010874A1 978583 DALE, STEPHANIE A MNRR 788.95 01010884A1 978621 STRUB, ERIC J MNRR 798.60 01010886A1 978584 HOSCH, AUBREY J WCWO 122.68 01010898A1 978587 YEKALDO, CYNTHIA R MNRR 769.65 01010978A1 976329 RINEHART, ALISON MAWO 451.15 0 101 1033A1 974663 PRUST, KEVIN MNRR 42.00 01011035A1 978606 WALKER, RAMIE W MAWO 353.78 01011067A1 978130 NUNN, ROXI A MAWO 367.18 01011089A1 978597 SCHULTZ, JUSTIN P MAWO 487.67 01011102A1 978598 RICCI, ALBERT D MAWO 464.63 01011105A1 978599 SHAIKH, ADNAN A MAWO 430.93 01011245A1 978301 HEDWALL, VIOLET F MAWO 387.74 01011252A1 978130 NUNN, ROXI A MAWO 382.60 01011299A1 978301 HEDWALL, VIOLET F MAWO 387.74 0 101 1305A1 975862 MALDONADO, ROXANNE MAWO 444.41 0 101 1312A1 978635 CHAPPLE, HORACE MAWO 328.61 01011408A1 978633 OLSON, JEAN C MAWO 417.18 01011445A1 978632 MAGEE, ARCELL MNRR 729.30 01011474A1 978643 RAINES JR., CARL N MNRR 798.60 01011619A1 978648 WALKER, TIFFANY N COWO 798.60 01011725A1 978652 SOCHA, RICHARD A MAWO 369.84 01011787A1 978657 RODRIGUEZ, CONSUELO MARIEMNRR 453.60 01011796A1 978651 PETERSON, ROBERT H WCWO 58.73 01011848A1 978301 HEDWALL, VIOLET F MAWO 364.79 01011862A1 978658 MORITZ, CAROL J MNRR 499.55 01011932A1 978663 CASSELTON, WARREN R MNRR 200.00 01011946A1 978674 ELMQUIST, CYNTHIA MAWO 359.74 01011993A1 978130 NUNN, ROXI A MAWO 359.74 01012033A1 971307 CORK, JAMES MAWO 414.79 01012061A1 978662 PETERSON, GLADYS M MAWO 364.79 01012102A1 978775 OOM, ALF W TSI 787.20 01012130Al 978681 EIDL, RASHIDA M MAWO 203.41 01012211 Al 978318 GHOSH, ABANI MAWO 354.69 01012261A1 978689 CUNNINGHAM, JOSEPH MCWO 354.69 01012365A1 978693 TERRY, TWAMINKA MAWO 306.93 01012516A1 978709 BAKKEN, MCKAYLA J MAWO 457.89 01012736A1 978742 COY, JAMES E DECE 481.54 01012785A1 978715 VAULX, DANNY M MNRR 497.90 01012789A1 978783 PLESZAK, HAZEL MAWO 364.79 01012821A1 978716 SINGH, BHAJAN COWO 443.95 01012831A1 978747 FOSTER, ANTHONY T MAWO 359.74 01012860Al 978717 ONIGBINDE, JELANI MAWO 501.15 01012870Al 973404 TRUMBLE, HELEN MAWO 354.69 01012919A1 978720 OLSON, BERTHA MAWO 464.63 01013037A1 978727 KROPP, JOSEPH A MAWO 451.15 01013180Al 978784 VANG, TOM MAWO 300.19 01013187A1 978754 NEDLAND, KAREN M MNRR 798.60 01013189A1 978755 O'CONNOR, LARRY E MNRR 210.00 01013275A1 978761 YANKOVEC, CHRISTINE MAWO 384.99 01013369A1 978798 DUELL, MILDRED MAWO 369.84 01013474A1 973988 JOHNSON, CRYSTAL MAWO 430.93 01013486A1 978807 MARTINES, MANUEL MAWO 429.94 01013496A1 971307 CORK, JAMES MAWO 374.89 01013543A1 970796 HUNTER, LINDA MAWO 394.59 01013710Al 978818 PETERSON, CHRISTOPHER WCWO 79.62 01013737A1 978820 SUE, THAO MAWO 474.19 01013751A1 978823 CARLSON, JENNIFER COWO 719.65 01013753A1 978892 WATSON, KELOUSKEY K MNRR 472.90 10 Call Number Account # Patient /Account Name Schedule Balance 01013853A1 978830 AHLBORN, NORA E OTHR 0.05 01013889A1 978833 DRINNIN, CASSANDRA K MAWO 356.93 01013899A1 978350 IDLEMAN, MARCELLA R MAWO 293.45 01013939A1 978835 TEHLE, KATHARYN J BKWO 76.96 01014019A1 977934 BIEGLER, TROY MAWO 494.41 01014071A1 978838 LOCKETT, JANIE MAWO 369.84 01014193A1 978840 ROUSSEAU, CHRISTOPHER L MAWO 43.67 01014209A1 975777 LANGEVIN, SANDRA MAWO 464.63 01014245A1 978845 DAVIS, FREDERICK L MAWO 424.89 01014259A1 978846 VANDENDRIESSCHE, CHRISTA MNRR 856.50 01014302A1 978850 HELLING, JOEL R MNRR 846.85 01014321A1 978954 WIITA, JOLENE M MAWO 419.84 01014330Al 973570 FOSTER- RINEHART, MARGARE MNRR 738.95 01014375A1 978856 DITTEL, LEROY F MNRR 767.90 01014433A1 978861 GODBOUT, JENNIFER J MNRR 779.30 01014441A1 978895 THOMPSON, STORMY MNRR 434.30 01014448A1 978863 MITCHELL, FLORA MAWO 327.15 01014478A1 978896 SEARS, BRANDON C WCWO 121.24 01014551A1 978864 WILLIAMS, THOMAS C MNRR 837.20 01014557A1 978761 YANKOVEC, CHRISTINE MAWO 400.14 01014607A1 978867 WILLIAMS, JAMES X MAWO 430.93 01014609A1 972970 CORRIGAN, MICHAEL MAWO 390.04 01014683A1 973557 GALLAGHER, MICHAEL MAWO 390.04 01014713A1 978883 ULWELLING, MITCHEL T MNRR 61.65 01014761A1 978909 JOHNSON, BRENDA L TSI 827.55 01014775A1 978908 BARTHOLOMEW, TINA L COWO 482.55 01014808A1 978912 RICHARDSON, ARIANA E MAWO 370.41 01014856A1 978916 KUNZ JR, DONALD C MNRR 796.85 01014935A1 971673 JORDAN, ROBERT MNRR 42.00 01014939A1 978923 KNUTSON, KRISTY A MNRR 410.65 01014972A1 978657 RODRIGUEZ, CONSUELO MARIEMNRR 758.25 01015008A1 974648 REINSBERG, CORRINE MAWO 354.69 01015047A1 978921 CONRAD, KERRY MNRR 767.90 01015203A1 978928 OLSON, JEFFREY P MNRR 507.55 01015276A1 978931 BEDASO, DANIEL MNRR 709.90 01015299A1 978186 NEWTON, DENNIS MAWO 369.84 01015603A1 978946 YANG, JOSHUA MNRR 748.60 01015734A1 978520 LYONS, CAROLYN MAWO 437.67 01015741A1 978962 HOFFMAN, DELORES L MAWO 369.84 01015742A1 973827 RANSOM, BEVERLY MAWO 286.71 01015777A1 978964 FELBER, WENDY J MAWO 394.59 01015783A1 974509 MATHIEU, JARED MAWO 300.19 01015892A1 978967 HENDRICKSON, ROBERT M MAWO 394.59 01015946A1 977956 XIONG, CHI -PANG MNRR 296.50 01016010Al 978903 MILLER, CLAUDIA J MAWO 369.84 01016021A1 979153 FAIRBANKS, CAROL MNRR 788.95 01016102A1 979010 JOHNSON, THELMAA MNRR 856.50 01016181A1 978974 YANG, KIA MAWO 343.45 01016198A1 978976 ALICEA, MARIA COWO 738.95 01016315A1 979016 CHARBONNEAU, PATRICIA L MAWO 369.84 01016346A1 978985 KING, GLEN S MAWO 344.59 01016356A1 978986 KELLOGG, MARY M MAWO 293.45 01016416A1 978520 LYONS, CAROLYN MAWO 444.41 01016419A1 978301 HEDWALL, VIOLET F MAWO 384.99 01016555A1 979002 ROGGE, MALEIGHA R MAWO 528.11 01016700Al 979029 ZEIMET, DEBRA MAWO 437.67 01016716A1 978962 HOFFMAN, DELORES L MAWO 369.84 01016809A1 978033 WALDVOGEL, MARY E MNRR 767.90 01016828A1 978350 IDLEMAN, MARCELLA R MAWO 297.04 11 Call Number Account # Patient /Account Name Schedule Balance 01016886A1 979039 TESTA, DAVID C WCWO 4.34 01016927A1 979049 WITT, DOROTHY MAWO 437.67 01016953A1 979050 HENDRICKS, SUSAN M COWO 856.50 01017004A1 979043 ANDERSON, HANS J MAWO 394.59 01017128A1 979069 ADENEKAN, JOKE COWO 719.65 01017146A1 979066 SMAIL, LYDIAA MAWO 354.69 01017212A1 979057 LEGER, DONNA E MAWO 307.73 01017225A1 979060 MCCANN, JOHN W MNRR 296.14 01017283A1 976048 KIMMONS, MICHAEL MAWO 356.93 01017300Al 979063 NOBLE, JILL A WCWO 122.68 01017315A1 971307 CORK, JAMES MAWO 354.69 01017353A1 979075 CARLSON, ANN MAWO 349.17 01017448A1 979148 SNAVELY, FRANCES M MAWO 291.34 01017462A1 979081 GESHICK, SHELDON MAWO 306.93 01017534A1 979124 BARDY, PETER MAWO 354.69 01017615A1 979087 KUKOWSKI, ANN C MAWO 354.69 01017683A1 979128 PELLETIER, JEFFREY OTHR 0.02 01017688A1 972214 ANDREWS, SCOTT WCWO 70.93 01017821A1 979099 HEALY, HELEN M MAWO 359.74 01017835A1 979112 AMMERMAN, JENNIFER WCWO 66.59 01017881A1 979114 METCALF, MICHAEL MAWO 76.97 01017940Al 970256 LACKTORIN, DOROTHY MAWO 354.69 01017968A1 979118 DENSON, JOSEPH MNRR 779.30 01017976A1 979119 WOOD, VICKIE M MNRR 798.60 01018007A1 979129 ERICKSON, JAMES A MNRR 453.60 01018071A1 979132 SCHMICK, SISTER THEANN OTHR 0.01 01018106A1 979136 KALINOWSKI, MIKE D MAWO 23.45 01018123A1 979138 OGLE, JOSHUA L COLL 758.25 01018183A1 978350 IDLEMAN, MARCELLA R MAWO 340.63 01018251A1 970256 LACKTORIN, DOROTHY MAWO 354.69 01018300Al 979081 GESHICK, SHELDON MAWO 313.67 01018335A1 977293 PRITZEL, JEROME MAWO 336.59 01018415A1 979162 HOUGE, ANTHONY J MNRR 827.55 01018483A1 978350 IDLEMAN, MARCELLA R MAWO 26.96 01018537A1 974899 MAHMOOD, MICHELLE MAWO 333.81 01018552A1 979194 LOVEN, KAREN B MAWO 394.59 01018603A1 979175 LEMENOWSKY, MARY J MAWO 349.64 01018659A1 979178 BAKKEN, DUANE E MNRR 315.86 01018875A1 979187 GARRETT, KARL A MAWO 474.19 01018909A1 979239 BALLARD, TERRY J MAWO 451.15 01018968A1 979189 HAGEN, SUSIE MNRR 748.60 01018979A1 978553 KLEIN, ERIN M MAWO 293.45 01019041A1 979218 WILLIAMS, SHERRIE MNRR 767.90 01019134A1 979198 BENNINGTON, ANDREW J BKWO 667.90 01019158A1 979223 ALEXANDER, KASSANDRA MAWO 33.70 01019200Al 979203 LINDGREN, ANN M MAWO 300.19 01019266A1 979207 MULLET, PAUL R MAWO 320.41 01019299A1 980054 MILLER, PATRICIA M MNRR 424.65 01019350Al 972622 LANGE, THELMA MAWO 25.00 01019366A1 979212 YANG, YONG MNRR 106.95 01019373A1 979081 GESHICK, SHELDON MAWO 347.37 01019384A1 979229 BADGLEY, DEAN C MNRR 748.60 01019387A1 979230 HOFFMAN, MINDY S MAWO 294.69 01019391A1 979233 MORRISON, MILES MAWO 306.93 01019395A1 979234 YANG, SY MAWO 287.09 01019522A1 979242 WESTMAN, KATHLEEN M OTHR 0.60 01019530Al 979244 NELSON, ARYTON D COLL 808.25 01019549A1 978186 NEWTON, DENNIS MAWO 364.79 01019674A1 973810 PRUCHNICKI, JAMES MNRR 157.44 12 Call Number Account # Patient /Account Name Schedule Balance 01019675A1 973557 GALLAGHER, MICHAEL MAWO 384.99 01019698A1 979262 REID, ERICK C MAWO 414.79 01019840Al 980057 PICKETT, D'ANGELO CMS 846.85 01019856A1 980007 JACKSON, DERRON D MAWO 20.22 01019884A1 980016 LOCKAMAY, CANDICE M MNRR 798.60 01019887A1 980017 SKEETE, BEONIA L MAWO 320.41 01019976A1 980010 SHIMEK, JIM WCWO 66.00 01020021A1 980029 RANSOM, MELINAD MAWO 363.67 01020024A1 971008 ZEIMET, BERNARD MAWO 306.93 01020096A1 980032 DELGADO- GALVAN, ELISA COLL 788.95 01020151A1 980033 SCULLY, MARY S MNRR 767.90 01020187A1 980062 SCHWARTZBAUER, JANICE A MAWO 404.69 01020231A1 978400 FOYT, ANN V MAWO 84.40 01020330Al 978553 KLEIN, ERIN M MAWO 311.32 01020489A1 980041 BJORK, IRMA L WCWO 121.24 01020514A1 980043 TREJO, QUIDINO M MNRR 808.25 01020542A1 974043 SELNESS, MICHAEL MAWO 271.14 01020564A1 980052 THESENVITZ, WILLIAM L MNRR 482.55 01020599A1 978829 SCHROEDER, DAVID F MAWO 327.15 01020718A1 980066 BIGAOUETTE, DEAN A MAWO 157.79 01020756A1 970670 JOHNSON, WENDY MAWO 364.79 01020800Al 974043 SELNESS, MICHAEL MAWO 359.74 01020895A1 980072 MARKHAM, JOHN L MNRR 425.57 01020943A1 978726 LEVIN, RALEIGH B MAWO 271.14 01020951A1 980087 VALDEZ, MARYLAND COWO 210.00 01021124A1 978747 FOSTER, ANTHONY T MAWO 405.19 01021157A1 980100 LORENZ, JOHN E MNRR 748.60 01021187A1 978747 FOSTER, ANTHONY T MAWO 344.59 01021196A1 972615 FERN, MARY JEAN MCWO 33.70 01021243A1 978829 SCHROEDER, DAVID F MAWO 390.63 01021252A1 980107 NYGREN, RHODAA MAWO 344.59 01021427A1 980127 HEWES, JUDITH V WCWO 125.58 01021497A1 980128 PRUDEN, PAUL MCUE 767.90 01021519A1 980133 DANNER, NICOLE C MNRR 817.90 01021593A1 973810 PRUCHNICKI, JAMES MNRR 157.44 01021596A1 973557 GALLAGHER, MICHAEL MAWO 384.99 01021608A1 980135 SEIDENKRANZ, RONALD P WCWO 127.03 01021665A1 980138 MEYER, LIDA MAWO 354.69 01021666A1 974663 PRUST, KEVIN MNRR 145.86 01021669A1 980137 SCHNACK, TRACEY L MCWO 386.53 01021682A1 980142 WILLIAMS, SHAMAR COWO 497.90 01021687A1 980139 MUELHAUPT, CHRISTOPHER C MAWO 340.63 01021778A1 980144 MAHON, CAROL A OTHR 738.95 01021813A1 980147 MCRUNNEL, DOUGLAS MCWO 374.89 01021832A1 980148 WAGNER, RITA M MNRR 796.85 01021923A1 980154 WHITCOMB, ALITA K COWO 488.25 01021925A1 980155 JOHNSON, EVERTA MAWO 291.34 01021950Al 980159 SCHALLY, JOEL F MAWO 320.41 0102201lA1 978829 SCHROEDER, DAVID F MAWO 333.89 01022032A1 980162 AUTRY, CHAD T COWO 497.90 01022145A1 980174 SCHMITZ, NATHAN R MNRR 729.30 01022204A1 974909 TUHY, DAWN MAWO 293.45 01022220Al 980182 ANDERSON, LENORE E MAWO 513.86 01022223A1 980183 EPPS, ORINTHIA M MNRR 40.00 01022243A1 971306 CHYTRACEK, MARGARET MAWO 333.89 01022262A1 976326 KLENK, PATRICIA MAWO 306.93 01022333A1 980188 EGGUM, SIDNEY D SINS 449.45 01022405A1 978400 FOYT, ANN V MAWO 75.01 01022410Al 980107 NYGREN, RHODAA MAWO 255.99 13 Call Number Account # Patient /Account Name Schedule Balance 01022456A1 980200 PEDERSEN, KYONG -AE WCWO 76.13 01022472A1 973557 GALLAGHER, MICHAEL MAWO 379.94 01022539A1 978903 MILLER, CLAUDIA J MAWO 374.89 01022618A1 980219 KLOSE, JADEN A MAWO 333.89 01022621A1 980221 ANDERSON, CAROLYN A WCWO 118.34 01022652A1 980223 WALLACE, CHRISTOPHER T MNRR 758.25 01022772A1 978829 SCHROEDER, DAVID F MAWO 333.89 01022775A1 980237 MASTEL, SEBASTIAN MAWO 354.69 01022820Al 970032 SWEENEY, JACQUELINE MAWO 300.19 01022831A1 980237 MASTEL, SEBASTIAN MAWO 349.64 01022852A1 980246 RAYMOND, MYRTLE E MAWO 481.54 01022868A1 980247 SMITH, DAWN M TSI 767.90 01022881A1 980248 JACOBS, JOSHUA MAWO 313.67 01022903A1 980251 HARRIS, CHRISTOPHER J MAWO 354.29 01023026A1 980255 MASHUGA, JANICE M BKWO 153.93 01023028A1 980259 HUGHES, GENE MAWO 349.64 01023226A1 974663 PRUST, KEVIN MNRR 145.86 01023246A1 971008 ZEIMET, BERNARD MAWO 306.93 01023280Al 980280 CAMPBELL, DONALD H MAWO 384.99 01023281A1 980281 DOWNS, CEEJAY C MAWO 320.50 01023312A1 980283 DOMINGUEZ- GALVAN, ROBERT COWO 779.30 01023344A1 977610 SCHMITZ, KEITH MAWO 342.78 01023392A1 973374 BRANDT, JEANNE MAWO 250.89 01023393A1 980289 LUENING, JOSEPH R MNRR 738.95 01023447A1 980279 AMONETT, NANCY A MNRR 418.85 01023457A1 970032 SWEENEY, JACQUELINE MAWO 286.71 01023504A1 980296 BEARDSLEY, JEFFREY TSI 758.25 01023565A1 974798 EIDL, HALIMA MAWO 327.15 01023590Al 980302 CAMPBELL, TRUMEN L MAWO 276.19 01023594A1 978301 HEDWALL, VIOLET F MAWO 395.09 01023746A1 980315 HART, JAMES E MNRR 769.65 01023765A1 980317 WEBSTER, IDA L OTHR 304.00 01023797A1 980319 MUFTI, ADNAN A MAWO 23.45 01023858A1 974868 PHILLIPS, CRYSTAL MAWO 437.67 01023931A1 980332 JENKINS, DARLENE A MCWO 404.69 01023933A1 980334 PORWOLL, BERNICE MCWO 177.80 01023948A1 980339 KIRKPATRICK, VIRGINIA L MNRR 837.20 01023953A1 980340 PORTER, TAN IA F COLL 769.65 01023958A1 980341 HUNTER, DEBRA L MAWO 417.59 01024000Al 980345 COLEMAN, THOMAS P MAWO 376.47 01024013A1 980346 ILLIES, BONITA MAWO 60.66 01024029A1 980347 MINAFEE, CONSTANCE L MAWO 203.41 01024035A1 980348 VARGAS, ISABEL F MAWO 20.22 01024072A1 980352 RISVOLD, AUDREY O MAWO 293.45 01024185A1 980362 GOSTCHUCK, REBECCA D MAWO 313.67 01024229A1 980372 LUDKE, JOHANNA MAWO 374.89 01024298A1 973557 GALLAGHER, MICHAEL MAWO 369.84 01024303A1 980373 NYAMA, WILLIAM COWO 748.60 01000097EAl 977725 OCHS, JAYNE MNRR 546.15 01000725BAl 977757 COBB, BRIAN COWO 827.55 01000733AAl 977668 NELSON, TERRICE MNRR 526.85 01000733BAl 977669 MILLER, BRANDON COWO 837.20 01001778AAl 977831 KENNEDY III, ARTHUR MNRR 248.95 01005962BAl 978205 WALKER, MELISSA A OTHR 0.30 01008561AAl 978423 FREPPERT, MARY E OTHR 0.20 01008561 BAl 978424 VAIL, ANGELA L OTHR 0.33 01010968AAl 975276 SAMPSON, JOHN MNRR 738.95 01010968BAl 978594 ANDREW, GINAA MAWO 430.93 01011721AAl 978650 WRIGHT. BRANDON F WCWO 124.13 14 Call Number Account # Patient /Account Name Schedule Balance 01011721BAl978651 PETERSON, ROBERT WCWO 165.85 01016466AAl 978992 SEALS, MICHAELENA D MAWO 6.74 01016466BAl 978993 FLEMING, JERMAINE L MNRR 161.65 01016466CAl 978994 BRADLEY, TY'REA D MAWO 6.74 01016466DAl 978996 FLEMING- SEALS, JALIJAH L MAWO 6.74 01016466EAl 978997 FLEMING, JAZMIN L MAWO 6.74 01020881 BAl 980075 TRAHAN, TARA L COWO 229.65 2,765.14 Total Account Balances for this Report: $220,775.30 Call Category Summary ACAS Accept Assignment Write Off 333.28 BKWO Bankruptcy Write Off 1,628.09 COWO /COLL /CMS /TSI Collections Write Off 30,420.80 DECE Deceased Write Off 481.54 MAWO Medical Assistance Write Off 110,932.46 MCUE /MCWO Medicare 4,658.27 MNRR MN Revenue Recapture Program 67,026.52 OTHR Miscellaneous Balances 1,049.31 SINS Secondary Insurance 449.45 VAWO Veterans Write Off 572.19 WCWO Workers' Comp Write Off 2,765.14 WOCC City Council Write Off 458.25 Total $220,775.30 15 Agenda #G5 MEMORANDUM TO: City Manager FROM: DuWayne Konewko, Environmental Health Official SUBJECT: Recycling Contract - 2004 DATE: December 1, 2003 INTRODUCTION The existing contract between the City of Maplewood and Onyx Waste Services (formerly Superior Waste Services) for recycling services expires in December of 2003. DISCUSSION The major changes in this new contract are as follows: The Contractor will be responsible for providing recycling services to all multi- unit dwellings that currently do not have recycling services. The City will provide the Contractor with any information the Contractor needs to successfully fulfill this requirement. The City will also conduct joint meetings with the Contractor and management of these multi -unit complexes that do not have recycling services available to them. • The Contractor shall establish a link to the City's website so complaints can be made electronically. The Contractor will also be required to furnish the City a list each month of the number of complaints made, the nature of these complaints and how these complaints were resolved. • Additional requirements for Contractor's vehicles and conduct of personnel operating these vehicles. • The term of the contract is one year with an option to extend the contract for two additional years, in one -year increments. • The contract requires the City to perform an annual audit to ensure compliance with the provisions of the contract. The City Attorney has reviewed and approved the contract. RECOMMENDATION Staff recommends that City Council approve the Recycling Contract between the City of Maplewood and Onyx Waste Services for 2004. Attachment 1. Recycling Contract CONTRACT AGREEMENT BETWEEN CITY OF MAPLEWOOD AND ONYX WASTE SERVICES, INC. FOR RECYCLING SERVICES This Agreement is made this 1st day of January 2004, between the City of Maplewood, 1830 East County Road B, Maplewood, Minnesota 55109 ( "City") and Onyx Waste Services, Inc., a Minnesota corporation, with its current local place of business at 13757 th Avenue, Newport, Minnesota 55055 ( "Contractor "). WITNESSETH: WHEREAS, the City supports curbside recycling and desires that it be available to its residents; and WHEREAS, the City supports curbside recycling as part of an overall landfill abatement program; and WHEREAS, Ramsey County has funding available for curbside recycling; and City; WHEREAS, the Contractor has submitted a proposal for curbside recycling to the NOW, THEREFORE, the City and Contractor mutually agree as follows, in consideration of the mutual promises and covenants contained herein; 1. DEFINITIONS' "Service Area" means the City of Maplewood "Recyclable Materials" means newsprint, glass, mixed aluminum and bimetal beverage containers, other aluminum, tin food cans, and other materials as mutually agreed upon by the City and the Contractor. c. "Recycling Collection" means the taking up of all recyclable materials accumulated at all single - family and multi - family residential properties, and the transporting of the recyclable materials to a specified processing site or market. 2. PAYMENT a. The City will compensate the Contractor for the collection of recyclable materials from residential and multi -unit dwellings as described in Section 3. The City shall reimburse the Contractor on a monthly basis at a rate of $96.37 per ton of recyclable materials. In the event of a yearly renewal, the charge may be changed, based upon increases in operating costs for Onyx Waste Services, for Onyx Waste Services giving to the City written notice of such change on or before December 1, and the City agreeing to the change. C. The Contractor must invoice the city monthly, and indicate tonnages of each material recycled from the area for the billing period. Truck scale receipts for all materials must be attached to the invoice. The City will provide the Contractor with maps of the City, noting areas for recycling collection and areas where recycling collection is not desired and /or not necessary. e. Any dispute, controversy, or claim on any matter relating to this Contract shall be settled by arbitration in accordance with the commercial arbitration rules of the American Arbitration Association. Either party may demand arbitration by written notice to the other. Any dispute or claim shall be submitted to arbitration within fifteen (15) days. The arbitration shall be final and binding. The party that is unsuccessful shall be responsible for the prevailing party's costs and expenses. 3. OBLIGATIONS — CONTRACTORS a. Service The Contractor shall provide every other week collection services for all recyclable materials on the same day as regular garbage collection. The collection of recyclables shall be made only between the hours of 6:00 a.m. and 6:00 p.m., Monday through Thursday. The Contractor shall provide recycling collection services to all residential dwelling units and multi -unit dwellings currently not having recycling services. A list of the multi -unit dwellings that currently do not have recycling services will be provided to the Contractor. The Contractor shall be required to establish service with these multi -unit dwelling complexes no later than August 1, 2004. The City will furnish the contractor with any information the Contractor needs to fulfill this requirement. If this requirement is not meet, a letter to the City describing the reasons this provision was not achieved must be received by the City no later than August 1, 2004. Contractor's Operation The Contractor shall establish and maintain, in a location approved by the City, an office with continuous supervision for accepting complaints and customer calls. The office shall be in service with continuous supervision during the hours of 7 a.m. until 4:30 p.m. on all days of collection as specified in this Agreement. The address and telephone numbers of such office, and ten (10) days prior notice of changes therein, shall be given to the city in writing. The address of this office as of the execution of the contract is 1375 7th Street, Newport, MN, 55055. The telephone number 2 is 651 - 459 -6377. The Contractor shall also establish a link to the City's website so complaints can be made electronically. The Contractor shall furnish the City a list each month of the number of complaints made, the nature of these complaints and how these complaints were resolved. The names of the complainants and contact numbers or e-mail addresses must also be included. This information shall be included as part of the monthly billing statement. C. Collection C-1 The Contractor shall collect all recyclable materials every other week on the days corresponding to City garbage collection days. c -2 Complaints on service will be taken and collected by the City and the Contractor. The City will notify the Contractor of all complaints it receives. The Contractor is responsible for corrective actions. The Contractor shall answer all complaints courteously and promptly. Refer to Subsection 3 -b of this agreement for additional requirements on processing complaints. c -3 Whenever the City or a resident notifies the Contractor of locations which have not received scheduled service, the Contractor is required to service such locations by 7 p.m. the following day. C-4 Recyclable materials shall be prepared as follows: Put newspaper, non - glossy paper and envelopes in paper grocery bags or cardboard boxes that can be put into the truck and recycled. Corrugated cardboard must be bundled and tied and not exceed than twenty pounds and not larger than three - feet by three -feet (3' x 3'). Metal cans and plastic bottles must be rinsed and placed in recycling bin. Remove lids and metal rings from glass containers and rinse containers prior to placing in recycling bin. Cans, bottles and plastic can be placed in one container together. c -5 The City and Contractor may mutually agree to amend the list of materials that the Contractor collects under this Agreement. c -6 Containers in which recyclable materials have been stored shall be placed on the curbside in front of the residents' property by 6:30 a.m. on the scheduled day of collection. c -7 All recyclable materials placed for collection shall be owned by and be the responsibility of the occupants of residential properties until they are handled by the Contractor. Upon collection of the containers and recyclable materials by the Contractor, the recyclable materials become the property and responsibility of the Contractor. G-8 Recyclable materials deemed unacceptable by the Contractor, according to the preparation procedures outlined in Subsection c -4, shall be collected on the first occurrence by the Contractor. Each time thereafter, when materials are incorrectly prepared; the Contractor shall leave at the residence written notice forms, which explain why the materials were not collected. C-9 The Contractor shall not landfill, incinerate, or make fuel pellets out of the recyclable materials. C-10 The Contractor's employees shall leave for the residents reuse any containers marked SAVE. These containers, once emptied, shall be returned to the curbside. Any spills created will be cleaned up immediately. The Contractor shall also be responsible for material leaving the immediate site. d. Vehicles Each collection vehicle shall be equipped with the following: The Contractor's vehicles shall be marked with the name and telephone number of the Contractor prominently displayed on both sides of the truck. The lettering must be at least 3 inches in height. 2. 2 -way radio. 3. First aid kit. Approved 2A10BC dry chemical fire extinguisher. Warning flashers. 6. Warning alarms to indicate movement in reverse. 7. Sign on rear of vehicle which states "This vehicle makes frequent stops ". Broom and shovel for cleaning up spills. All of the required equipment must be in proper working order. All vehicles must 0 T be maintained in proper working order and be as clean and free of odors as possible. e. Personnel Requirements Contractor shall retain sufficient personnel and equipment to fulfill the requirements and specifications of this Agreement. Contractor's personnel shall: Conduct themselves at all times in a courteous manner with the general public. 2. Make a concerted effort to have at all times a presentable appearance and attitude. 3. Perform their work in a neat and quiet manner and clean up all recyclables spilled in collection and hauling operations. 4. Avoid damage to property. Not perform their duties or operate vehicles while consuming alcohol or illegally using controlled substances or while under the influence of alcohol and /or such substances. 4. TERM The term of this Agreement shall be for one year from January 1, 2004 to December 31, 2004. This Agreement may be extended for two years, in one year increments, provided both parties mutually agree to do so before December 1, 2004 and December 1, 2005. 5. CANCELLATION Either party may cancel this Agreement with or without cause at any time upon sixty (60) days written notice to the other party. In such event of termination, the Contractor shall be entitled to reimbursement for those expenses incurred up to the termination date, provided the expenses have been incurred by only providing the services in Section 3. 6. DEFAULT Any of the following shall constitute default on the part of the Contractor: a. The failure of the Contractor to provide service in a manner consistent with Section 3. Falsifying any records of information required under this Agreement, and/or failure to supply the information required in Subsection 2 -c above. 7. GENERAL CONDITIONS All services and duties performed by the Contractor pursuant to this Agreement shall be performed to the satisfaction of the City, and in accordance with all applicable Federal, State, and local laws, ordinances, rules and regulations as a condition of payment. Contractor agrees to comply with Minnesota Statutes 181.59, relating to nondiscrimination. The Contractor shall post an unrestricted letter of credit with the City Clerk of not less than $25,000.00, to be made available to the City in the event of the Contractor's inability to execute the Contractor's obligations set forth by this Agreement. C. The Contractor shall provide a Certificate of Insurance as proof of liability coverage for bodily injury or death in the amount of $1,000,000 for any person and in the sum of $1,000,000 for two or more persons for the same occurrence and for damages to property in the sum of $200,000. The Certificate of Insurance shall name City as an additional insured and state that Contractor's coverage shall be the primary coverage in the event of a loss. Further, the Certificate shall provide for thirty (30) days written notice to City before cancellation, expiration, or change of coverage. Contractor shall provide workers compensation covering all employees or Contractors engaged in the performance of this Agreement, in accordance with the Minnesota Workers Compensation Law. d. The Contractor shall at all times be an independent contractor, and shall not be the employee of the City for any purpose. No statement herein shall be construed so as to find Contractor an employee of the City. The Contractor shall not enter into subcontracts for any of the services provided for in this agreement without the express written consent of the City. The City shall not be responsible for the payment of any taxes, either Federal or State, on behalf of the Contractor, nor shall the City be responsible for any fringe benefits. No Civil Service or other rights of employment will be acquired by virtue of Contractor's services. e. The Contractor agrees to defend, hold harmless, and pay, on behalf of the City and its officials, agents, and employees, from any and all liability, loss or damage they may suffer as a result of demand, claims, judgments, or costs, arising out of or related to the Contractor's negligent actions, or failure to act in performance of this Agreement. M f. All data collected, created, received, maintained, or disseminated for any purpose in the course of this Agreement, is governed by the Minnesota Governmental Data Practices Act, Minnesota Statutes Chapter 13 (2003), or any other applicable State Statute, any State rules adopted to implement the act, as well as Federal statutes and regulations on data privacy. The Contractor agrees to abide by these statutes, rules, and regulations g. All books, records, documents, and accounting procedures and practices of the Contractor relative to this Agreement are subject to examination by the City, the county, and the State Auditor, as appropriate, in accordance with the provisions of Minnesota Statute 16C.05, Subd. 5(2003). An annual audit will be conducted by the City to ensure compliance with the provisions of this agreement. The City will notify the Contractor at least one week in advance prior to conducting the audit.n h. In providing services hereunder, Contractor shall abide by all statutes, ordinances, rules and regulations pertaining to the provision of services to be provided hereunder. Any violation shall constitute a material breach of this Agreement. This Agreement shall be controlled by the laws of the State of Minnesota. j. The Contractor shall ensure that all driver and truck licenses and permits shall be current and in full compliance with local, state and federal laws and regulations. Any processing facility used to handle material from the City of Maplewood must have current permits and licenses as required by the appropriate city, county, state and federal laws and ordinances. Contractor shall make available for inspection all such licenses and permits upon request by the City. k. Any amendments to this Agreement shall be valid only when reduced to writing, and duly signed by the parties. 7 IN WITNESS WHEREOF, the parties have subscribed their names as of the date first written. Onyx Waste Services By President City of Maplewood By City Manager By Mayor APPROVED TO FORM By City Attorney P: /Com_Dvpt/DuWayne Konewko /contract agreement Agenda Item # G6 MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Cleric RE: Gambling Resolution DATE: December 1, 2003 Maplewood Athletic Association needs to renew their Lawful Gambling License with the State of Minnesota which requires a resolution from the City. Their gambling is conducted at Gulden's Roadhouse, 2999 North Highway 61. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the Maplewood Athletic Association to operate at Guldens Roadhouse, 2999 N. Highway 61, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Agenda Item G7 AGENDA REPORT To: City Manager Richard Fursman From: Chief of Police David J.Thomalla Subject: Reimbursement For Police Department Training Date: December 1.2003 Introduction The Police Department is requesting that monies received as reimbursement for training be applied to the department's overtime budget. Background In October 2003, the Police Department spent $16,542 on overtime for Weapons of Mass Destruction training. We also spent $5,721 for Auto Theft Investigation training in September 2003. The Auto Theft Investigation overtime expenditure has been reimbursed through a state grant, and the Weapons of Mass Destruction money has been reimbursed through a federal grant. Recommendation It is recommended that the necessary budget adjustments be made so that the reimbursements may be applied to the department's overtime budget. Action Required Submit to the City Council for their review and approval. DJT:js AGENDA NO. G8 AGENDA REPORT TO: Richard Fursman City Manager FROM: Sherrie Le Human Resource Director RE: Paid - Per -Call Firefighter Drill Pay DATE: December 4, 2003 At Chief Lukin's request, I am proposing a change to the compensation for authorized in -house drills completed by Maplewood's paid - per -call firefighters. Presently, paid - per -call firefighters receive the same pay for in -house drills as they do for fire and EMS calls which is $13.60 /call. We are proposing to separate and create a new class of pay for authorized in -house drills at $18 per drill due to the importance of training and the length of time a drill normally lasts. RECOMMENDATION It is recommended that the City Council adopt the new compensation for authorized in- house drills at $18 per drill effective January 1, 2004. Agenda #H1 MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Tax - Exempt Revenue Financing — Carefree Cottages of Maplewood III LOCATION: 1801 Gervais Avenue East DATE: November 26, 2003 INTRODUCTION Bruce Mogren, representing the Carefree Cottages of Maplewood Limited Partnership III, is requesting that the city council approve up to $7.6 million in tax - exempt revenue note financing. They would use this financing to payoff existing revenue bonds from 1995. The Carefree Cottages are a senior living facility at 1801 Gervais Avenue. (See the maps on pages two through four.) Mr. Mogren is requesting that the city approve this financing so the bond interest would be tax - exempt. The state and federal governments require local government approval of tax - exempt financing. BACKGROUND On March 27, 1995, the city council gave preliminary approval for a request from the Carefree Cottages for up to $7.9 million in tax - exempt financing. On June 12, 1995, the city council made several approvals for the Carefree Cottages of Maplewood III. These included a land use plan change, a conditional use permit for a planned unit development, a parking reduction authorization, easement vacations, setback variances and design approval. DISCUSSION This request should meet the city's requirements for tax - exempt financing. Maplewood will not be liable for this financing. RECOMMENDATION Approve the attached resolution starting on page five. This approves Maplewood giving approval for up to $7.6 million in tax - exempt revenue financing for the Carefree Cottages of Maplewood III at 1801 Gervais Avenue. p/Sec 11 carefree cott tax - exempt fin.doc Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Site Plan 4. Financing Approval Resolution Attachment 1 LYdA a a 2' o AWE W o ST. JOHN'S a ail A summa" CT. BLVD. Vr" /� OOUNIR C!i R. s _ W m �T STMMX;E LYDIA AVE. Y _"� n WILE LA. BEAM AVE AV W � MAPLE NEW AVE z ,+ RADAR IE g IEM AV 1 p°^' RAMSEY =PRY NORTH SHIN COURT lip AVE ,Laks xw_ /erk C - 6i tg 3 t, rn W 8 EDGFlII.L RD. J o DEMOW AWE Q ' i " BaooKS AWE 6 BROOKS & Q AVE ELEV Z c TAW c TM Z AVE S } CER1M6 RAJ S CRMMVVEW AVE z Cf. l _ vuoNC SHERREN _ cJ►snE AVE z L ake XWE �`—=� AVE COPE J AVE LARK AWE RD. LAW RD. z sr.wo WIRE Z RD. y� swo tM7 3 "` AVE. T " LAUPIE 0 1700 o w. RD. e ¢ a BUMF AVE. ® BUME AVE t; , » EL DR OGE AWE I , O 1 A : E Baum AVE A SKUUM AVE - HARWS AVE 4' No _W . ROSEWOOD AWE. N. �i A.k D AN AV. ,�. AWE S. RAMSEY coto NORTH A%X (�ppppEH HOLLOWAY ® g l J > IY LOCATION MAP 2 4 N Attachment 2 11f ; to M .x.. �NL) IUw■ of) IM I. p n - +__ 2546 i ' 4254 2534 s + 2526 ` fi..w.,aq f) fit 11mommmmmir I v a .o P D F IA g z J J • n..N 1700 c +� Lob (S) .n.,. C4 1733 ♦s-.a a ' err 1730 M,1 OFFICE WILT ' -- 1800 v ,yr so ;esi0 - I t r r- WETLAND -------- -- 0 MAPLE RIDGE MALL 0 V A 'N " 1 .. �i.. TOPPER .. ;. .a. '. \ i I Z:' .. , I J 2 y 14 \ �Il) t I , . t L13C 4 o { 1 RAINBOW FOODS' ; { Is R• 1 � 1 AAW;6- 11 � AMY fi..w.,aq f) fit 11mommmmmir I v a .o P D F IA g z J J • n..N 1700 c +� Lob (S) .n.,. C4 1733 ♦s-.a a ' err 1730 M,1 OFFICE WILT ' -- 1800 v ,yr so ;esi0 - I t r r- WETLAND -------- -- 0 MAPLE RIDGE MALL 0 V A 'N " 1 .. �i.. TOPPER .. ;. .a. '. \ i I Z:' .. , I J 2 y \ •. IliiW I \ t L13C 4 o { 1 RAINBOW FOODS' ; t � R• 1 � 1 S ITE -' Lu Ike •- - - -- W It Q �QJP`�? ' VZ J � A m I W ��.0 ABC ! 3; 2425 j 1790 1800 1818 I t r r- 0 .,, 0 z 0 V A 'N N �i.. TOPPER ,� I Z:' = WORLD J 2 y 1890 NW BELL LBC., . r ro or Sion x "% PROPERTY LINE / ZONING MAP 3 U N __ Attachment 3 COUNTY OPEN SPACE 6_ y B POND fn ' W 0 V 7 SITE PLAN MINIM CAREFREE COTTAGES OF MAPLEWOOD - PHASE IN MAKEWOOD, MMM WTA ,Pt 6, Bbd t, Yob RbB, MM And TM Aw M.BM %9 or Lai 1. E.C. BopwP CPrdn Lob PANpI tM wwy 280.00 b OA ,, APMTMENT BUILDING U 2- DEMOOMS 16 3- BEDROOMS 36 1- BEDR ®MS 110 UNITS COTTAGE VILLAS 2 2-BEDROOMS 20 3 -BE ➢ROOMS 0 1- BEDROOMS 32 UNITS TOTAL PROJECT 70 2- BEDROOMS 36 3- BEDROOMS 36 1- BEDROOMS I42 UNITS TOTAL PARKING COTTAGES - 12 OPEN COTTAGES - 32 COVERED MMTMENT - 38 OPEN APMTMENT - 92 COVERED TOTAL STALLS OPEN - 70 TOTAL STALLS COVERED - 124 SITE PLAN 4 U N Attachment 4 RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF THE CITY OF MAPLEWOOD, MINNESOTA $7,580,000 MULTIFAMILY HOUSING REVENUE REFUNDING BONDS (CAREFREE COTTAGES OF MAPLEWOOD III PROJECT), SERIES 2003, TO REFUND THE CITY OF MAPLEWOOD, MINNESOTA, MULTIFAMILY HOUSING REVENUE BONDS (CAREFREE COTTAGES OF MAPLEWOOD III PROJECT), SERIES 1995; APPROVING THE FORM AND AUTHORIZING THE EXECUTION OF THE BONDS AND VARIOUS DOCUMENTS RELATING THERETO AND APPROVING THE ISSUANCE AND SALE OF THE BONDS WHEREAS, the City of Maplewood, Minnesota (the "Issuer"), is authorized by Chapter 462C, Minnesota Statutes, as amended (the "Act "), to issue revenue bonds for the purpose of financing or refinancing projects including any land, building or other improvement and real or personal property, whether or not in existence, to the end that more adequate residential housing facilities for low- and middle- income families and persons may be provided, to enter into financing agreements with others for the purpose of providing revenues to pay such bonds, and further to secure the payment of such bonds; and WHEREAS, pursuant to the terms of the Act, the Issuer issued its Multifamily Housing Revenue Bonds (Carefree Cottages of Maplewood III Project), Series 1995, in the principal amount of $7,900,000 (the "Prior Bonds ") to finance the acquisition, installation and construction of a 142 -unit multifamily housing facility located at 1791 to 1795 and 1801 to 1809 Gervais Avenue, Maplewood, Minnesota (the "Project"); and WHEREAS, Carefree Cottages of Maplewood Limited Partnership III, a Minnesota limited partnership (the "Borrower") has requested the Issuer to issue multifamily housing revenue refunding bonds in the maximum aggregate principal amount of $7,580,000 in accordance with the provisions of the Act and to loan the proceeds thereof to the Borrower to refinance the costs of the Project and refund the outstanding principal amount of the Prior Bonds; and WHEREAS, proposed forms of the following documents (the "Bond Documents ") have been submitted to the City Council of the Issuer (the "Council") and filed in the office of the City Clerk of the Issuer (the "City Clerk ") and are there available for public inspection: (a) a Financing Agreement dated as of December 1, 2003 (the "Financing Agreement "), among the Issuer, the Borrower and U.S. Bank National Association, a national banking association (the "Trustee "), (b) a Multifamily Note, to be dated as of December 1, 2003 (the "Note ") from the Borrower to the Issuer or its assigns; (c) a Trust Indenture, to be dated as of December 1, 2003 (the "Indenture ") between the Issuer and the Trustee; (d) an Assignment and Intercreditor Agreement to be dated as of December 1, 2003 (the °Assignment"), among the Issuer, the Trustee and Fannie Mae, a corporation organized and existing under the Federal Mortgage Association Charter Act ( "Fannie Mae ") and acknowledged by the Borrower; 1594026vl (e) a Bond Purchase Agreement (the "Bond Purchase Agreement') among the Issuer, Dougherty & Company LLC (the "Underwriter") and the Borrower, (f) an Amendment to a Regulatory Agreement dated as of December 1, 2003 (the "Regulatory Agreement Amendment") among the Issuer, the Borrower and the Trustee; (g) a Consent and Subordination of Issuer to Assignment of Tax Increment Financing executed by the Issuer in favor of Fannie Mae; and (h) an Official Statement (the "Official Statement") pertaining to the Bonds as hereinafter defined; and WHEREAS, the Borrower has proposed that the refunding bonds be supported by a credit facility (the "Credit Facility") provided by Fannie Mae; and WHEREAS, the Issuer desires to issue its Multifamily Housing Revenue Refunding Bonds (Carefree Cottages of Maplewood III Project), Series 2003, in the maximum aggregate principal amount of $7,580,000 (the "Bonds "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA, THAT: Section 1. Approvals and Authorizations The forms of the Bond Documents are hereby approved. The Mayor and the City Clerk are hereby authorized and directed to execute the Bond Documents (except the Official Statement) and to affix the seal of the Issuer thereto and the Mayor and the City Clerk are further authorized and directed to execute and authenticate such other documents, instruments or certificates as are deemed necessary or desirable by bond counsel or the City Attorney in order to issue and secure the Bonds. Such documents are to be executed in substantially the form hereinabove approved, provided that such documents may be completed, corrected or revised as deemed necessary by the parties thereto in order to cant' out the purposes of this Resolution. Copies of all of the documents shall be delivered, recorded, and filed as provided therein. When executed, the right, title and interest of the Issuer in, to and under the Financing Agreement and the Note (except as therein provided) shall have been assigned to the Trustee pursuant to the Indenture and Fannie Mae pursuant to the Assignment. The use, distribution and circulation of the Official Statement by the Underwriter are hereby approved, ratified, confirmed and authorized, subject to such further amendments or additions thereto as may be required by the Bond Purchase Agreement, and the Underwriter is hereby authorized to use, distribute and circulate the Official Statement in connection with the marketing of the Bonds. Section 2. Issuance of Bonds The issuance of the Bonds is hereby authorized and the sale thereof pursuant to the Bond Purchase Agreement is hereby approved. The form of Bonds set forth in the Indenture is hereby approved; the Bonds shall be executed with the manual or facsimile signatures of the Mayor and the City Clerk on the face of the Bonds in substantially such form with appropriate insertions and variations, and the seal of the Issuer or a facsimile thereof is hereby adopted and authorized to be affixed or imprinted thereon; and the Mayor or the City Clerk are authorized and directed to deliver the Bonds to the Trustee for authentication under the Indenture and, when they have been authenticated, to deliver them or 1594026x1 cause them to be delivered to the Underwriter pursuant to the Bond Purchase Agreement against receipt of the purchase price as specified therein, plus any accrued interest due, and to deposit the amount so received as provided in the Indenture. Section 3. Terms of Bonds The Bonds shall be in the maximum aggregate principal amount of $7,580,000, shall be dated as of December 1, 2003, or as otherwise provided in the Indenture, and shall be issued as fully registered bonds without coupons in denominations of $5,000 and integral multiples in excess thereof or as otherwise provided in the Indenture. The Bonds may be issued in book - entry-only form. The Bonds shall mature on December 15, 2033 and shall bear semiannual interest payable on the fifteenth (15th) day of the appropriate semiannual payment dates, as set forth in the Indenture, commencing as soon as practicable after their date of issuance, at a rate or rates which shall be set forth in the Indenture on the date of issuance. The Bonds may be made subject to purchase at the election of the owners thereof, to mandatory redemption prior to maturity and to redemption prior to maturity at the option of the Borrower in such manner as provided in the Indenture. The Underwriter shall establish the actual interest rate(s) of the Bonds, provided that such rates shall not exceed eight percent (8 %) per annum. The numbers and provisions for redemption of the Bonds, the provisions for tender of the Bonds by the registered owners thereof, the registration and exchangeability privileges, the medium and place of payment, and the priorities in revenues under the Indenture, shall be as set forth (a) in the form of the Bonds, which form is hereby approved and incorporated herein by reference as if set forth in full, and (b) in the form of the Indenture hereinbefore approved and so incorporated. Section 4. Determinations In accordance with the Act, it is hereby found, determined and declared that: (a) The refinancing of the costs of the Project will promote the public health, welfare, safety, convenience and prosperity by providing more adequate residential housing facilities for low- and middle- income families and persons; (b) The amount necessary in each year for the payment of maturing principal of and interest on the Bonds shall be determined in the manner and subject to the limitations set forth in the Indenture and the Financing Agreement, under which the maximum amount of interest which may be payable in any year is limited to eight percent (8%) on the outstanding principal amount of the Bonds, and the maximum amount of principal which may become payable in any year by reason of maturity, redemption in advance of maturity, or otherwise is the original principal amount of the Bonds, provided that smaller amounts of principal may be payable in particular years by reason of redemptions in advance of maturity; (c) Except as may be required by Fannie Mae in connection with the Credit Facility, no reserve funds are required in connection with the retirement of the Bonds or the maintenance of the Project; and (d) The Financing Agreement provides and shall provide that the Borrower shall maintain or cause to be maintained the Project and carry or cause to be carried all proper insurance with respect thereto. Section 5. Authentication of Bonds The Trustee is hereby requested to authenticate the Bonds and to deliver them to, or upon the order of, the Mayor or the City Clerk. 1594026v1 Section 6. Investment of Funds The Trustee shall be, by virtue of this Resolution and without further authorization from the Issuer, authorized, directed and requested to invest and reinvest all monies available therefore held by it pursuant to the Indenture which by the terms of the Indenture may be invested, or to deposit and redeposit such monies in such accounts as may be permitted by the Indenture, at the direction of the Borrower and subject to the terms and limitations contained in the Indenture. Section 7. Incidental Action The proper officers of the Issuer are hereby authorized and directed to prepare and furnish to bond counsel certified copies of all proceedings and records of the Issuer relating to the Bonds and to execute and deliver such other documents, and to take such other action as may be necessary or appropriate in order to effectuate the delivery of the Bond Documents, the performance of the Issuer's obligations thereunder, and the issuance and sale of the Bonds. The approval hereby given of the various documents referred to above includes the approval of such additional details and revisions therein as may be necessary or convenient to carry out the purposes of this Resolution, and as may be approved by bond counsel or this Resolution, and as may be approved by bond counsel or the City Attorney prior to the execution of the documents. The execution of any instrument by the appropriate officers of the Issuer herein authorized shall be conclusive evidence of the approval by the Issuer of such instrument in accordance with the terms hereof. Section 8. Nature of Obligation Under the provisions of the Act, and as provided in the Financing Agreement and the Indenture, the Bonds shall be special, limited obligations of the Issuer payable solely from, and secured by a pledge of, the revenues derived from the Trust Estate, as defined in the Indenture. The Issuer will not pledge any of its property or secure the payment of the Bonds with its property. The Bonds and the interest thereon shall never constitute the debt, indebtedness or financial obligation of the Issuer within the meaning of any provision or limitation of the Constitution or statutes of the State of Minnesota and shall neither constitute nor give rise to a pecuniary liability of the Issuer or a charge against its general credit or taxing powers. The Issuer will not pay out of its general fund or otherwise contribute any part of the cost of the Project or the refinancing thereof. Neither the members of the Council nor any officer, employee or agent of the Issuer shall incur any personal liability by reason of the issuance of the Bonds or the other actions contemplated by this Resolution. Section 9, Resolution Irreoealable After the Bonds are issued, this Resolution shall constitute a contract between the Issuer and the owners of the Bonds and shall remain in force until the Bonds, both principal and interest, shall be fully paid, canceled and discharged. Nothing herein shall prevent the amendment, in accordance with their terms or as may be permitted or required by law, of the documents authorized hereby. Section 10. Ratification All action heretofore taken by the Issuer and by the officers thereof inconsistent herewith directed toward the refinancing of the costs to the Project incurred to acquire, construct and install multifamily housing facilities, the refunding, in whole or in part, of the Prior Bonds and the issuance and sale of the Bonds is hereby ratified, approved and confirmed. Section 11. Severability If any paragraph, clause or provision of this Resolution except Section 8 hereof, such judgment shall not affect, impair or invalidate the remaining paragraphs, clauses or provisions hereof. 1594026v1 8 Adopted by the Maplewood City Council on December 8, 2003. ATTEST: City Clerk By: Its: Mayor 1594026v1 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City duly called and held on the date therein indicated, insofar as such minutes relate to the authorization of the issuance of the $7,580,000 Multifamily Housing Revenue Refunding Bonds (Carefree Cottages of Maplewood III Project), Series 2003. WITNESS my hand and seal of said City this _ day of December, 2003. City Clerk (SEAL) 1594026v1 10 AGENDA NO. H -2 /_ T e 7 A 0 10 7_ 1 V Ago] - .11 TO: City Manager FROM: Finance Director RE: PUBLIC HEARING ON PROPOSED 2004 BUDGET AND TAX LEVY DATE: December 2, 2003 Another public hearing on the proposed property taxes and budget for 2004 has been scheduled for December 8 at 7:00 p.m. in the Council Chambers. State law requires that the final property tax levy and budget be adopted at a public hearing. It is recommended that the attached resolutions be approved to adopt the 2004 Budget and to levy property taxes payable in 2004. These resolutions include the additional $4,970 tax levy that the City Council approved on September 4 and the expenditure revisions discussed on November 24, which are listed in the attached report. P \ag n \04 PropTax AGENDA NO. AGENDA REPORT TO: City Manager FROM: Finance Director RE: PUBLIC HEARING ON PROPOSED 2004 BUDGET AND TAX LEVY DATE: November 26, 2003 A public hearing on the proposed property taxes and budget for 2004 has been scheduled for December 1 at 7:00 p.m. in the Council Chambers. At the beginning of the hearing a video presentation of the proposed budget will be shown. Then citizen comments will be received. The public hearing can be continued on December 8 if additional time is needed. On September 4 the City Council increased the General Fund tax levy by $4,970 in the proposed budget: to provide a larger reserve for unexpected events. The tax levy included in the proposed budget was $4,970 under the state imposed levy limit. On November 24 the City Council discussed the following additional changes to the proposed General Fund budget: 1. Decreased expenditures by $37,210 due to a lower required contribution to the firefighters pension plan. 2. Increased expenditures by $14,000 for employee safety training. 3. Increased expenditures by $93,000 for repair of fire station roofs. Attached is a copy of the public hearing notice that was published. Also attached is a handout that will be distributed to citizens who attend the hearing. Page A -4 is a listing of property tax changes on homes with market values from $70,000 to $200,000. If a person thinks their property is incorrectly assessed, the phone number for the Ramsey County Assessor's office is 651- 266 -2000. State law requires that cities adopt their 2004 budget and property tax levy at a subsequent public hearing. Therefore, another public hearing has been scheduled for December 8 at 7:00 p.m. in the Council Chambers. The date, time and place for this hearing must be announced prior to adjournment of the public hearing on December 1. P \agn \2004budgethearing1 2 RESOLUTION ADOPTING A BUDGET FOR 2004 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that a budget for 2004 is hereby adopted as outlined in the following summary: Estimated Balances 01 -01 -04 Revenues Net other increases (decreases) Expenditures Estimated Balances 12 -31 -04 CAPITAL IMPROVEMENT DEBT OPERATING S SERVICE BUDGET BUDGET BUDGET $31,554,643 25,246,820 (1,330,500) (25,750,390) $29,720,573 $2,293,973 $2,590,593 3,152,440 344,940 (3,455,620) $2,632,353 BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2004 Operating Budget: GENERALFUND: DEPARTMENT $1,157,750 2,049,500 671,670 1,814,670 326,240 125,590 1,584,730 6,702,810 2,246,930 $16,679,890 Community Development Executive Finance Fire Human Resource Legislative Parks and Recreation Police Public Works GENERAL FUND TOTAL CHARITABLE GAMBLING TAX FUND: $68,740 General Government COMMUNITY CENTER FUND: 2,101,530 Parks & Recreation ENHANCED 911 SERVICE FUND: 24,720 Police ENVIRONMENTAL UTILITY: 925,590 Public Works FLEET MANAGEMENT: 612,810 Public Works INFORMATION TECHNOLOGY 470,660 General Government POLICE SERVICES FUND: 300 Police RECREATION PROGRAM FUND: 769,930 Parks and Recreation RECYCLING FUND: 375,420 Community Development REDEVELOPMENT 200,640 Community Development SANITARY SEWER FUND: 3,520,160 Public Works $9,070,500 TOTAL OPERATING BUDGET APPROPRIATIONS $2,324,563 1,172,470 1,144,060 (2,347,120) 3 P -1 IN MCLAWRDAAGN ADOP I 'HLD IMDOC BE IT FURTHER RESOLVED that the expenses for the Community Center Operations Fund may exceed the appropriation provided that the net operating income before other revenues and expenses excluding depreciation for 2004 is not less than $30,410. BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2004 Capital Improvements Budget: CAPITAL IMPROVEMENT PROJECTS $104,520 FIRE TRUCK REPLACEMENT 372,980 OPEN SPACE 620 PARK DEVELOPMENT 454,070 PUBLIC IMPROVEMENT PROJECTS 1,370 PUBLIC WORKS BUILDING ADDITION 1,250,000 STREET CONSTRUCTION STATE AID 30 TAX INCREMENT ECONOMIC DEV. DISTRICT #1 -5 170 TAX INCREMENT HOUSING DISTRICT #1 -1 180 TAX INCREMENT HOUSING DISTRICT #1 -2 190 TAX INCREMENT HOUSING DISTRICT #1 -3 170 TAX INCREMENT HOUSING DISTRICT #1 -4 37,030 TAX INCREMENT HOUSING DISTRICT #1 -5 33,350 TAX INCREMENT HOUSING DISTRICT #1 -6 92,300 WATER AVAILABILITY CHARGE - NO. ST. PAUL 90 WATER AVAILABILITY CHARGE - ST. PAUL 50 TOTAL CAPITAL IMPROVEMENTS $2,347,120 BUDGET APPROPRIATIONS BE IT FURTHER RESOLVED that the Finance Director shall establish a budget for each public improvement project when the Council orders the project and that the budget amounts shall be recorded at amounts specified in the feasibility study for the project. 4 P -1 IN MCLAWRDAAGN ADOP I 'HLD IMDOC BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2004 Debt Service Budget: $2,285,000 Principal 1,117,610 Interest 4,040 Paying Agent Fees 42,440 Interest - Interfund loans 6,530 Investment Management $3,455,620 TOTAL DEBT SERVICE BUDGET APPROPRIATIONS BE IT FURTHER RESOLVED that the above budgets for Governmental Funds are hereby adopted for financial reporting and management control. BE IT FURTHER RESOLVED that the above budgets for all other funds are hereby adopted for management purposes only. BE IT FURTHER RESOLVED that the transfer of appropriations among the various accounts, within a fund, shall only require the approval of the City Manager or his designee. However, City Council approval is required for transfers from contingency accounts. BE IT FURTHER RESOLVED that all appropriations which are not encumbered or expended at the end of the fiscal year shall lapse and shall become part of the unencumbered fund balance which may be appropriated for the next fiscal year except appropriations for capital improvement projects which shall not lapse until the project is completed or canceled by the City Council. BE IT FURTHER RESOLVED that $166,800 of the fund balance in the General Fund is designated for contingencies. P -1 IN MCLAWRDAAGN ADOP I 'HLD IMDOC RESOLUTION CERTIFYING TAXES PAYABLE IN 2004 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that: The following amounts of taxes be levied for 2003, payable in 2004, upon the net tax capacity in said City of Maplewood, for the following purposes: Operations $10,332,320 Debt Service 1,861,710 TOTAL LEVY $12,194,030 2. In addition, there is a $637,490 market value based referendum levy for 2003 payable in 2004 to finance the debt service on the 2002 Open Space Refunding Bonds and the 2000 Fire Safety Bonds. 3. The net tax capacity based levy of $1,861,710 for Debt Service and the market value based referendum levy of $637,490 total $2,499,200. This is a net decrease of $807,000.47 in the scheduled levy of $3,306,200.47. The breakdown by Debt Service Fund is attached as Exhibit A. Rd INAXCLM ORDAAOXIPROP I _AX IM.DOC Exhibit A RESOLUTION CERTIFYING TAXES FOR CITY OF MAPLEWOOD TOTALS $3,306,200.47 2,499,200.00 01- Dec -03 (807,000.47) P: \EXCEL \BUDMISC \DEBT SERVICE TAX LEVY 7 SCHEDULED ADOPTED INCREASE LEVY LEVY (DECREASE) 328 G.O. TAX INCREMENT BONDS - 1993B $0.00 - 329 G.O. IMP. REFUNDING BONDS - 1993C 0.00 - 330 G.O. OPEN SPACE BONDS - 1994A 0.00 - 331 G.O. BONDS - 1995A 5,508.00 - (5,508.00) 332 G.O. TAX INCREMENT REFUNDING BONDS - 1995B 181,876.00 180,810.00 (1,066.00) 333 G.O. BONDS - 1998A - - 334 G.O. REFUNDING BONDS - 1998B 120,170.00 126,870.00 6,700.00 335 G.O. IMPROVEMENT BONDS - 1999A 56,605.00 66,000.00 9,395.00 336 G.O. TAX INCREMENT BONDS - 1999B - - 337 G.O. FIRE SAFETY BONDS - 2000A 315,741.00 310,800.00 (4,941.00) 338 G.O. EQUIPMENT CERTIFICATES - 2001A 196,888.13 189,550.00 (7,338.13) 339 G.O. IMPROVEMENT BONDS -2001B 178,432.84 167,300.00 (11,132.84) 340 G.O. IMPROVEMENT REFUNDING BONDS - 2001C 284,287.50 175,270.00 (109,017.50) 341 G.O. IMPROVEMENT BONDS - 2002A 243,741.00 247,000.00 3,259.00 342 G.O. IMPROVEMENT REFUNDING BONDS - 2002B 522,336.00 407,910.00 (114,426.00) 343 G.O. TAX INCREMENT REFUNDING BONDS - 2002C 605,864.00 301,000.00 (304,864.00) 344 G.O. OPEN SPACE REFUNDING BONDS - 2002D 406,521.00 326,690.00 (79,831.00) 345 G.O. IMPROVEMENT BONDS - 2003A 171,910.00 - (171,910.00) 346 G.O. SEWER REVENUE BONDS - 2003B 16,320.00 (16,320.00) TOTALS $3,306,200.47 2,499,200.00 01- Dec -03 (807,000.47) P: \EXCEL \BUDMISC \DEBT SERVICE TAX LEVY 7 Agenda #H3 MEMORANDUM TO: FROM: SUBJECT: APPLICANT: LOCATION: DATE: INTRODUCTION Project Description City Manager Ken Roberts, Associate Planner Home Occupation License Frances Snavely 1900 Sterling Street North November 20, 2003 Ms. Frances Snavely is requesting a home occupation license to start and operate a hair salon in her house at 1900 Sterling Street North. Please see applicant's home occupation questionnaire on pages 5 and 6 and the maps on pages 7 through 9. BACKGROUND On April 6, 1978, the city council approved a permit for the previous property owners to operate a barbershop from the house on this property. On March 26, 1990, the city council revoked the permit for the barbershop since the persons to whom the city issued the permit had moved. (See the council minutes on page 10.) DISCUSSION Hair Salon Business The applicant's business would be cutting, styling, perming and coloring hair of individuals. Ms. Snavely would be using an 8.5 -foot by 16 -foot room on the first floor of her home as the hair salon. She also would be using a sink in the room for the hair salon. Ms. Snavely lives in the home and would be the only employee in the home occupation. The applicant states that she would receive customer visits between the hours of 9 a.m. and 5 p.m., Monday through Friday, and she expects up to 20 customers per week. Neighborhood Comments Of the 65 neighbors the city surveyed, we received 16 written replies. Of those, five were for the request, one was against and ten had general comments about the proposal. The one neighbor against the proposal said that they felt that a home hair salon was not appropriate for the area and that if the city approved this permit it would only be the beginning (of having additional businesses in this area). Ms. Snavely told me that she expects an average of four customers per day. If the city approves the hair salon business, the city's home occupation ordinance allows only residents of the home, plus one outside employee, to be employed within the business. In addition, the city council may place conditions on the business to ensure that surrounding residential properties are not negatively impacted. Other Comments Butch Gervais, the Maplewood Fire Marshal, stated "Provide a five -pound ABC dry chemical fire extinguisher." Lieutenant David Kvam of the Maplewood Police Department did not identify any public safety issues with this proposal. SUMMARY The city council has approved home occupation licenses for hair salons in the past. There are now three hair salon home occupations in operation in Maplewood — one on Minnehaha Avenue, another on Maryland Avenue and a recently- approved salon in the New Century development. Although many home occupation requests generate concerns from neighbors, our office has found hair salons to be a good fit in residential neighborhoods. In addition, we have not received complaints about them. COMMISSION ACTION On November 17, 2003, the planning commission recommended approval of the proposed home occupation. RECOMMENDATION Approve the home occupation license for Ms. Frances Snavely of 1900 Sterling Street North to have a hair salon in her home. This approval shall be subject to the following conditions: 1. Meeting all conditions of the city's home occupation ordinance. This includes that the area of the home occupation is limited in size to 20 percent of the floor area of the house. 2. Customer hours for this home occupation are limited from 9 a.m. to 6 p.m., Monday through Saturday. 3. There shall be no more than 20 customers visiting the home per week. 4. All customers or visitors to the business shall park on the driveway. 5. Provide a five -pound ABC dry chemical fire extinguisher in the room. CITIZEN COMMENTS I surveyed the owners of 65 properties within 500 feet of this site and received 16 written replies. The written replies were as follows: For I approve the request and have no concems. (Sauerwein — 2481 Holloway Avenue) I approve of the salon in Ms. Snavely's home. (Peters — 2510 Holloway Avenue) 3. We are fine with Ms. Snavely's hair salon. (Reginek — 2520 Holloway Avenue) 4. We approve of Ms. Snavely having a hair salon in her home. We had a person with a salon in our neighborhood before and it worked out fine. (Franklin — 2498 Tierney Ave, N. St Paul) 5. 1 think this is a good idea. Hope you give her the license she needs to open the salon. Good luck to her. (Sauerbrey — 2511 Cowem Place, North Saint Paul) AGAINST We do not feel a home hair salon is appropriate for our area. We feel this is, and should remain, a residential neighborhood. Granting a hair salon license would only be the beginning; a garage auto mechanic, another hair salon, etc. We are against any business operated from a private residence in our neighborhood. (Soice — 2464 Holloway Avenue) COMMENTS Parking would be a concern — as customers are booked, there would more than likely be more than one car parked there at a time. Parking is already limited on the street as it is, otherwise, no other major concerns. (Trost —1886 Sterling Street) 2. As long as she meets all code (fire, parking, insurance, etc.), then it sounds OK to me. (Mott) — 2534 Cowem Place, N. St. Paul) 3. Good Luck! (Lanz — 2465 Holloway Avenue, N. St. Paul) 4. We have no objection to her request. (Omath — 2494 Holloway Avenue) 5. We have no objections to a hair salon at 1900 Sterling Street. (Mathisen — 2533 Holloway Avenue, N. St. Paul) 6. We have no objection to allowing Ms. Snavely to receive a home occupation license for a hair salon. (Zientara — 2472 Cowern Place, North St. Paul) 7. 1 do not oppose this request. (Mlynarczyk — 2481 Cowem Place, N. St. Paul) 8. 1 would see no problem in allowing this lady to earn some money in the convenience of her home. (Kuhlman — 2487 Cowem Place, N. St. Paul) 9. No problem as proposed, thanks for requesting input. (Stuber — 2493 Cowem Place) 10. We have no objection to her proposal. (Buirge — 2476 Tierney Avenue, N. St. Paul) REFERENCE INFORMATION SITE DESCRIPTION Existing Land Use: Single - Family Home SURROUNDING LAND USES Single - family homes PLANNING Existing Land Use Designation: Single Dwelling Residential Existing Zoning: R -2 (Single and Double Dwelling Residential) CRITERIA FOR APPROVAL Section 14 -56 of the city code lists the requirements for approval of a home occupation license. I have attached a copy of this ordinance on pages 11 and 12. Application Date We received the complete application for this home occupation license on October 21, 2003. State law requires that the city take action within 60 days of receiving complete applications for any land use proposal, unless the applicant agrees to a time extension. Therefore, city council action is required on this proposal by December 20, 2003. P /sec13 -29 /Snavely Attachments: 1. Home Occupation Questionnaire 2. Location Map 3. Property Line/Zoning Map 4. Area Map 5. March 26, 1990 City Council Minutes 6. Home Occupation Ordinance Attachment 1 HOME OCCUPATION QUESTIONNAIRE (Attach a separate page if additional space is needed) 3. Em 5. 7 0 0 10 11 Describe your home occupation: Norj(-- bNIN How many nonresident employees would work on- site? E How many nonresident employees would work off -site? No t\)O w often would off -site employees visit your home? n n4ff a 1% � ,no ,mO- What percentage of each level of your home's floor area, including the basement, would you use in conducting the home occupation? I ROOrn 0" FIKST LEVEL, If the business would be in an accessory building, what percentage of that structure's floor area would be used? Where on the premises would the home occupation be conducted? M A . Describe any changes in the outside appearance of the building or property, other than one wall- mounted sign of not more than two square feet? What percentage of gross sales woulSicome from the sale of a product(s) produced off - site? How many customer or employee vehicles would be parked on the premises at any one time? 1 Q'^^t -� I < I {EE CsEt r/ - i L t tSTV MEP Describe the type, payload capacity and number of each type of vehicle to be used in the home occupation and where they would be parked. Al /? What would be the average number of customers expected to visit the premises each week? Q 0 The average number of employee /subcontractor visits to the premises each week? �i_ What time of day and which days of the week would you expect these visits to occur? Describe any delivery vehicles that will make deliveries or ship products from the property, I Xude the type, amount, hours and frequency of deliveries. 5 12. 13. 14. Describe the type of equipment, including ventilation systems, which would be used. Describe how you would keep the use of this equipment unnoticeable to your neighbors. 1✓A Describe the amount and type of any chemicals, gasoline, hazardous substances or similar material that would be used. Also, describe where these materials will be stored. Describe how you would dispose of any hazardous materials. ff it Gas r4 €? o L o G P " a L, P d 4 " pwrDRuks r po,ssEfi Y ab „°ifGovsdnt<all,..t r �kss- 025 / too os m:ttal og,g -t Lie 11 be rneed b v.co5* STffT G I't rwpFS•TN pFPNRt.rrEar OF Cc m6p j Ib c tM ErR0 S(K ,, q Lt: $U rco /NG sr, N4L cM• r x: /o t HH s ::I so 6 Cos . E'ro LaG-9 f 3?N - rl C 1. A l 4 We mN N/ C verSr COcCOF �( CEKSE /VUM$cR •{ og7831 e�/traKQt SQ No Vd777 3 -rz; {: 2 4- RrC 1; S /11 ' q /L T q Snr q u E IToo STC7ZL gq- rj ,7p M ApL Woo-o. KN 5510 `1 fFPEGftVE 014r6 03 —G? _ 88' e000 _ oaeo oA oo �o a Revised: 9/03 C E 1f S D / /o. N- /J uM66P. Ca_ gay P\com_dvpt \wo rd\ho meocc. app G r Cie )vs g ti c la 131 f a oe3 - w�IJ re t� Q.1- (3e.Fore ri Attachment 2 LAURIE RD. O ' D YJ F "o / O , rc A�i�� N GOODRICH HOLLOWAY COURSE A G P� RIPLEY AVE. ; �n KINGSTON AVE. W PRICE AVE �n a FF w 1700' 3400' � 2 SCALE 5100' 3" (N. S. P.) 1. MARYJOE LN. 2. TIERNEY AVE. 3 MEADOW 6800' 4" 7 MONTANA AVE UTAM MONTANA rc �; DR LSR AVE. a rc NORTH SAI 4. PAUL RIPLEY AVE P��.Sy. ��, 4 MICHAEL lNt AVE. 4 EIRCM�W 1440N N' ° G \ "w� Cr pRU 2. O r d 0 3. CIR. U 5 6 7 3 4. 8 RI PLEY py KINGSTON N OR �� ��Gyyi AVE BMW GS AMMRNCK LN Z W 2 Cf. AVE J 4 BOW O 1 LN HAWTHORNE A 4 5 5 30 E MARYLAND 1200N A COUGER VE. 1LCKNIGHT LN LQ LARPENTEUR AVE J Q W rc IDAHO AVE- 0 W � 7 MONTANA AVE UTAM MONTANA rc �; 7EVUN LSR AVE. a rc Cr. 1 NE P��.Sy. ��, 4 MICHAEL lNt P 2 5 4 EIRCM�W 1440N N' ° G \ "w� Cr - pRU S r .xm�i]I� ANGELA L7 5 PINE TRW TR U 5 6 7 7 ROLLING {NUS OR re.rrr 8 AVE N OR �� ��Gyyi AVE BMW GS AMMRNCK LN Z W 2 Cf. 2 J 4 BOW O 1 LN HAWTHORNE A 4 5 5 E MARYLAND 1200N A COUGER VE. LOCATION MAP 7 ,Q. Attachment 3 NORTH SAINT PAUL C29) (3) v SITE ` 23ac Lnu. n -- W I 2 3 .� 4 .••- :. `N (�) (227 Z R = 5 N C9) o zslo zszo i 2( z 36 w 7 ^ f r 3 (31) o °� (`) 1 7)Q) 5 9 4 M g - 1886 TIERNE;Y � 0 ) 4 �3z) o ., � l% . � m 1660 ;5 (13) uj �. 0 �12)Q:� io W LEI ( 2 p Q 63) w _ x 1876 o1GST7 mO 3 ((33) 0—) 5� 4 Z' - as Q O 5 4 1 11 S V MEADOW 4 C44 _ 14G 'R.xs � A 5 � ( - ;z > z ;C (zzj °5 NI A P LI "3) 72) (Z 92 cz) x. - ts `= I 2 ^� 3 /v u Q4 3 4 a 8 K ( z3) `16.92 rn 4 a a J �.� �- 2S0 r o KNOLL A I 1 5 0 \ X2 4 q �• 3.78 O` ) - ) X RIPLE o (33 f l4 . ( 0) (42 (39) (\ N 4 i3 o r z.0 ry n.3cl 5 . �4) ? N _ 1' '38 _ _ _ - y o �37) r 516. L I O 3 9 . Pm n 29; N � S I S T A T �� o.L.o I R3 Ce4) I PROPERTY LINE / ZONING MAP . SITE 8 4 N Attachment NORTH SAINT PAUL HOLLOWAY AVE 19 SITE � 1 Z 25 M 1 2 r 2510 ` H a Z c r G 1 6 V'1 080 z 276 1866 AREA MAP 9 _Rv Attachment 5 2. Conditional Use Permit Revocation: 1900 N. Sterling Street 3 - - aG - lam Resolution No. 90 - 3 - 41 WHEREAS, John Songas and Yoshiko Caturia initiated a conditional use permit to operate a barber shop at the following - described property: The N 111 feet of the W 130 feet of the NW 1/4 of the SE 1/4 of Sec. 13, Township 29, Range 22. This property is also known as 1900 N. Sterling Avenue, Maplewood; WHEREAS, the procedural history of this conditional use permit is as follows; 1. This conditional use permit was granted by the Maplewood City Council on April 6, 1978 and renewed by them on April 5, 1979, April 17, 1980 and April 22, 1985. 2. The Maplewood City Council held a public meeting on April 9, 1990. The present owner of this property was notified at least ten days prior to the meeting. NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the above- described conditional use permit be terminated on the basis that John Songas and Yoshiko Caturia, the persona to whom the conditional use permit was issued, have moved and the current owners, Lyle c. and Frances M. Snavely, agree to the termination. �t 10 Attachment 6 § 14 -29 MAPLEWOOD CODE Sec. 14 -29. Suspension and revocation. (a) Generally. The city council shall have the power to suspend or revoke the license of any person licensed under this Code whose work is found to be improper or defective or so unsafe as to jeopardize life or property, providing the person holding such license is given 20 days' notice and granted the opportunity to be heard before such action is taken. If and when such notice is sent to the legal address of the licensee and he fails or refuses to appear at the hearing, his license will be automatically suspended or revoked five days after the date of the hearing. (b) Period of suspension. When a license is suspended under subsection (a)ofthis section, the period of suspension shall be not less than 30 days nor more than one year, such period being determined by the city council. (c) Mandatory revocation for certain Code violations. When any person holding a license issued under this Code has been convicted for the second time by a court of competent jurisdiction for violation of any of the sections of this Code relating to the subject matter of the license, the city council shall revoke the license of the person so convicted. Such person may not make application for a new license for a period of one year. (Code 1982, §§ 17- 4 -17 -6) Secs. 14- 30- 14 -55. Reserved. DIVISION 2. HOME OCCUPATIONS* See. 14 -56. License requirements. (a) Home occupations shall require a license approved by the city council if any of the following circumstances would occur more than 30 days each year: (1) Employment of a nonresident in the home occupation. (2) Customers or customers' vehicles on the premises. (3) Manufacture, assembly or processing of products or materials on the premises. (4) More than one vehicle associated with the home occupation which is classified as a light commercial vehicle. (5) A vehicle used in the home occupation, and parked on the premises, which exceeds a three - quarter -ton payload capacity. (6) If the home occupation produces any waste that should be treated or regulated. *Cross reference — Zoning, ch. 44. CD14:14 11 BUSINESSES AND LICENSING § 14 -56 (b) Home occupations requiring a license shall be subject but not limited to the following requirements: (1) No traffic shall be generated by a home occupation in greater volumes than would normally be expected in a residential neighborhood. The need for off-street parking shall not exceed more than three off - street parking spaces for home occupation at any given time, in addition to the parking spaces required by the residents. (2) No more than one nonresident employee shall be allowed to work on the premises. Nonresident employees who work off the premises may be allowed to visit the premises. If an on -site employee is parking on site, off -site employees shall not leave their vehicles on site. If there is no on -site employee vehicle parked on site, one off -site employee vehicle may be parked on site. (3) No vehicle associated with the home occupation, including customers or employees, shall be parked on the street or block sidewalks or public easements. Private vehicles used by the residents shall not be included in this subsection. (4) An area equivalent to no more than 20 percent of each level of the house, including the basement and garage, shall be used in the conduct of a home occupation. (5) There shall be no change visible off the premises in the outside appearance of the building or premises that would indicate the conduct of a home occupation, other than one sign meeting the requirements of the city sign code in chapter 44, article III. (6) No more than 20 percent of business income shall come from the sale of products produced off site unless approved by the city council. (7) No equipment or process shall be used in such home occupation which creates noise, vibration, light, glare, fumes, smoke, dust, odors or electrical interference detectable to the normal senses off the lot. If electrical interference occurs, no equipment or process shall be used which creates visual or audible interference in any radio or television receivers off the premises or causes fluctuations in line voltage off the premises. (8) There shall be no fire, safety or health hazards. (9) A home occupation shall not include the repair of internal combustion engines, body repair shops, spray painting, machine shops, welding, ammunition manufacturing or sales, the sale or manufacture of firearms or knives or other objectionable uses as determined by the city. Machine shops are defined as places where raw metal is fabricated, using machines that operate on more than 120 volts of current. (10) Any noncompliance with this subsection shall constitute grounds for the denial or revocation of the home occupation license. (11) The city may waive any of these requirements if the home occupation is located at least 350 feet from a residential lot line. CD14:15 12 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, NOVEMBER 17, 2003 VI. NEW BUSINESS a. Home Occupation License —1900 Sterling Street (Snavely) Mr. Roberts said Ms. Frances Snavely is requesting a home occupation license to start and operate a hair salon in her house at 1900 Sterling Street North. The applicant's business would be cutting, styling, perming and coloring hair of individuals. Ms. Snavely would be using an 8.5 -foot by 16 -foot room on the first floor of her home as the hair salon. She also would be using a sink in the room for the hair salon. Ms. Snavely lives in the home and would be the only employee in the home occupation. The applicant states that she would receive customer visits between the hours of 9 a.m. and 5 p.m., Monday through Friday, and she expects up to 20 customers per week. Chairperson Fischer asked the applicant to come forward and address the commission. Mr. Roberts said the applicant does not appear to be here tonight. He said because he did not hear any communication from her, he had expected her be present. Chairperson Fischer said this is unusual for the applicant not to appear before the commission. She asked staff if they recommend that the commission table this item until the applicant could be present? Mr. Roberts said that's up to the planning commission members. He said if the commission doesn't feel there is any controversy or problems and they are comfortable with approving this item, then the commission could act on the proposal. Chairperson Fischer asked the planning commission members what their feelings were on this matter? Commissioner Rossbach said he doesn't see any real problem with moving forward with this because he didn't have any questions for the applicant because of the information given in the staff report. Commissioner Pearson said he has no problem moving forward with this especially after reading the responses from the neighborhood. Chairperson Fischer said the applicant answered licensing questions that may have been asked during the questioning of the applicant, therefore, she feels comfortable moving forward with this because of the report and the answers provided. Chairperson Fischer asked the remainder of the planning commission members if they felt comfortable with moving ahead with this proposal? The planning commission members agreed to move ahead with this item Commissioner Pearson moved to recommend approval of the home occupation license for Ms. Frances Snavely of 1900 Sterling Street North to have a hair salon in her home. This approval shall be subject to the following conditions: 1. Meeting all conditions of the city's home occupation ordinance. This includes that the area of the home occupation is limited in size of 20 percent of the floor area of the house. 2. Customer hours for this home occupation are limited from 9 a.m. to 6 p.m., Monday through Saturday. 3. There shall be no more than 20 customers visiting the home per week. 4. All customers or visitors to the business shall park on the driveway. 5. Provide a five -pound ABC dry chemical fire extinguisher in the room. Commissioner Rossbach seconded. Ayes — Desai, Fischer, Monahan - Junek, Mueller, Pearson, Rossbach, Trippler The motion passed. Agenda #H4 MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Assistant Community Development Director SUBJECT: Historical Commission Ordinance Amendment (First Reading) DATE: November 19, 2003 INTRODUCTION The Maplewood Historical Commission is requesting that the city council amend the rules governing the number of terms a member can serve. They are also requesting various ordinance - language changes. Refer to the attached memo and ordinance amendment on pages 2 -4. RECOMMENDATION Move first reading to approve the ordinance amendment proposed by the Maplewood Historical Commission. p:com_dvmt \ord \H istoricalCom Attachment: 1. Memo from the Maplewood Historical Commission dated - stamped November 18, 2003 2. Proposed Ordinance Amendment Attachment 1 RECEIVED TO: Melinda Coleman NOV 18 2003 FROM: Maplewood Historical Commission SUBJECT: HISTORICAL COMMISSION Three appointments to the Historical Commission (Anne Fosburgh, Carolyn Peterson and Don Wiegert) are expiring on December 31, 2003. As the ordinance now reads, none of them can be re- appointed. When the Historical Society recommended the current members for appointment they were selected, in part, because their residence locations represented the various areas of Maplewood. Anne has represented the south area and Carolyn was living in the west area, but has since moved to the central /north area. Don represented the central /north area. Of the remaining commissioners, Robert Overby, who represented the central /north area, is now living in the west area, as does Gordon Heininger. Edna Ledo represents the south area, and George Rossbach represents the central area. If the ordinance is revised, Don has indicated he would like to be re- appointed. Anne Fosburgh and Carolyn Peterson have stated they do not feel they could continue, even if the ordinance is revised, because of other commitments and health considerations. If it is not revised, it will be necessary to request applications for three seats on the Commission, preferably (but not necessarily), one from the south, and two from the central /north. In addition to the above, Robert Overby would like to have about 15 minutes to appear before the Council when the proposed ordinance revision is submitted for first reading. He will briefly discuss the Certified Local Government process and taking the revisions to the Planning Commission and City Council next year to result in eligibility to apply for CLG grants. At the same time, he would provide a brief year -end report and give the City a preliminary copy of the book the Commission has been working on, "Historically Sionificant Buildings and Sites in Maplewood " Thank you. Attachment 2 Editing format: Proposed changesMeletions to eriginal language. Proposed additions of new language. ORDINANCE NO. 755 ORDINANCE FOR MAPLEWOOD HISTORICAL ADVISORY PRESEF COMMISSION THE CITY COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREIN ORDAIN: Article IV. Secs. 2 -87 to 2 -99 is hereby added to read as follows: DIVISION 4. HISTORICAL PRESERVATION COMMISSION ('Commission") Sew Section 2 -87 Authority for Establishedment There is hereby established for the City a Historical Preservation Commission as an independent board to the City Council, as provided in Minnesota Statutes Annotated Sections 471.193 and 138.51. See. Section 2 -88. Statement of public policy and purpose. It is hereby declared by the City Council that it is the public policy of the City to engage in a comprehensive program of historic preservation and to promote the use and conservation of historic properties for the education, inspiration, pleasure and enrichment of the citizens of this Area. The purpose of this division creating the I "sterieal Commission is to secure for all citizens of Maplewood the opportunity to preserve and promote its historic resources through the disseminate of knowledge of about the area's history. See. Section 2.89. Advisory body. All actions of the t-listerieal Commission shall be in the nature of recommendations to the City Council, and said Commission shall have no final authority with reference to any matters, except as the Council may lawfully delegate authority to it. See. Section 2 -90. Composition; Appointment; Qualifications; Terms. (a) The Historical Commission shall be composed of 7 members appointed by the City Council, who shall be residents of the City, and shall be selected to assure that the Commission is representative of the various areas of the City and responsive to the needs of the people. Commission membership shall be drawn from persons with demonstrated interest and/or expertise in historic preservation. If available in the community, at least two members of the Commission shall be preservation - related professionals (including the professions of history, architecture, architectural history, archeology, planning, real estate, design, building trades, landscape architecture, or law). If available, one member of the Commission must be a designated representative of the Ramsey County Historical Society, or the City will pay for a membership for the Commission Chairperson Specific disciplines and professional qualifications must be represented on the part x. for the nomination process) and other actions that will impact properties which are normally evaluated by a professional in such a discipline. The City of Maplewood will advertise for nominations to fill vacancies on the Commission. The Commission members will interview nominees and recommend new members to the City Council based on the following factors: (1) interest and/or experience in history and historic preservation: (2) if possible, a resident from an area of the city (West, North /Central. South) that has a vacancy on the Commission: otherwise. an "at large" member: (3) if possible, a resident who represents specific disciplines or professional q ualifications as noted above if such vacancies exist on the Commission. (0 The unexpired portion of the year in which appointments are made shall be considered as one year. All terms shall expire on December 31 of the year in which the appointment terminates. As the terms expire, all appointments thereafter shall be for a term of 3 years. and a rmernber may amly be renppeimted for one additional term. The years and four members for two year terms. After the two yea F terms of the current members expire, all appointments and reappointments shall be three -year appointments. Sew Section. 2 -91. Officers Generally. The chairperson and vice- chairperson of the Historical Commission shall be elected by the t listorieal Commission members at the first meeting in January of each year from among the members of the Histeriesl Commission. The Chairperson shall be responsible for calling and presiding over all meetings and shall be entitled to an equal vote with other members of the Commission. If the Chairperson is unable to attend a meetinm the vice - chairperson shall conduct the meeting, Agenda #H5 MEMORANDUM TO: City Manager FROM: Phil Carlson, AICP, Dahlgren, Shardlow, and Uban, Inc., Planning Consultant SUBJECT: Heritage Square (Amendment to Legacy Village PUD, Outlot H) LOCATION: Legacy Village PUD, SW Comer of Future Kennard Street and Legacy Parkway DATE: December 1, 2003 li!ytlil l•1L$�C�1� The Legacy Village PUD, being developed by the Hartford Group and approved earlier this year, consists of a number of separate parcels with a variety of land uses. Outlot H of the PUD consists of approximately 20 acres in the southwest comer of the PUD, bound by the new Kennard Street on the east, the power line easement on the north, and abutting the south and west lot lines of the Hajicek Property. Refer to the maps on pages 13-15. This parcel was approved in concept by the city council for up to 250 owner - occupied townhomes. Town and Country Homes, a national residential builder, is proposing a project of 221 townhomes, to be called Heritage Square. Project Description and Background Town & Country Homes proposes to develop Outlot H of Legacy Village with 221 townhomes in 39 buildings on 19.78 acres, or about 11.2 units /acre. The previous approval for the overall Legacy Village PUD assumed 250 units on Outlot H, so this proposal is a reduction of about 10% from the approved density on that parcel. With this project as proposed, the entire Legacy Village PUD is now anticipated to include 589 units of housing, down from the 618 units approved in the PUD, and down over 30% from the 880 units analyzed and approved in the AUAR. Heritage Square involves two building types: the Hometown units, which are back -to -front units with an entry at the front and garage /driveway in the rear, in 4 -, 5 -, and 6 -unit buildings, labeled Building Type A on the site plan; and the Chateau units, which are back -to -back units in 8 -unit buildings, four on a side, labeled Building Type B on the site plan. REQUESTS • PUD Amendment ( Outlot H of Legacy Village PUD) • Preliminary Plat • Design Review BACKGROUND July 14, 2003: The city council approved the planned unit development, comprehensive plan amendment, tax - abatement plan and preliminary plat for Legacy Village. The council's requirements relative to Heritage Square are on page 37. September 8, 2003: The city council approved the final plat for Legacy Village. October 13, 2003: The city council approved a change order to the Kennard Street construction plans to include the parallel parking spaces shown on the proposed Heritage Square plans. Heritage SquarelLegacy Village PUD October 20, 2003: The planning commission recommended approval of the Heritage Square Town Homes PUD and preliminary plat with conditions. See Committee Actions below. DISCUSSION Density As noted above, the density of Heritage Square is reduced by about 10% from the approved Legacy Village PUD, keeping both this parcel and the entire PUD below the Land Use Plan guide of 12 unitsiacre for High Density Residential. Site Plan The site plan is laid out in a grid pattern with two east -west streets intersecting Kennard Street and two internal north -south streets. All internal streets and driveways are private, except the extension of Legacy Parkway, which is to be dedicated as a public street. The Legacy Parkway intersection allows full movement with Kennard Street in a roundabout; the intersection of Street B with Kennard is right -in right -out only, due to the median in Kennard Street. Legacy Parkway is designed to function as designed for the Heritage Square project, or it could be extended west to intersect Hazelwood Street if the adjacent single family properties are ever redeveloped. The design of the Heritage Square site places the front doors of the Hometown units on Kennard Street with on- street parking in front of them. This arrangement helps create the urban character and feel that Legacy Village is striving for. The developer must dedicate the additional 8 feet of right -of -way to accommodate the on- street parking design and will need to make minor site plan adjustments to keep the 20 -foot building setback to the new Kennard Street right -of -way. Across Kennard Street will be the Senior Assisted Living project in a building that will also front Kennard with a significant fagade close to the right -of -way, reinforcing this streetscape. No on- street parking is proposed on the east side of Kennard, however. The Hometown back- to-front units are placed on three edges of the site (Kennard, north and south sides); the Chateau back -to -back units are placed on the inside and on the west edge. The Hometown buildings are narrower and somewhat less imposing than the Chateau buildings. The extension of Legacy Parkway is designed with a landscaped median and a small internal roundabout with Street C. The extension of Street C north to the open space under the power line easement is also a linear green space. In the middle of the site is a large linear green space behind the group of eight Chateau buildings. All of these streets, boulevards, driveways, green spaces, and yards are connected with sidewalks to the front doors of every unit. There are two locations within the site plan that I believe would benefit from modest re- design The linear green space behind the central cluster of 8- plexes provides a strong link internally and a strong identity for the project. Where this green space comes out to Kennard Street it is interrupted by the backs of one of the units that front Kennard. The Hometown building that interrupts this sight line is a 5 -unit building on the southwest comer of Legacy Parkway and Kennard. The southern unit of this building could be eliminated, reducing it from 5 units to 4 units, thus continuing the strong linear green connection out to Kennard Street. The landscape treatment of this green space should be continued in similar fashion into this expanded green space. Heritage Squarell-egacy Village Also within the linear green space is a network of sidewalks. This system would benefit from adding two short north -south segments of sidewalk across the rain gardens. The missing connections are between Driveways K and U, and Driveways G and W. In each case a sidewalk connection is provided halfway (out to the central sidewalk) but needs to be extended all the way across connecting the ends of the driveways noted, for full connectivity. If these revisions were incorporated into the site plan the project would lose only one unit, down to a total of 220 units, further reducing its overall density. It should be noted that at the staff level there were minor revisions requested of Town and Country that resulted in the loss of three units from their original submission of 224 units. The plans reviewed in this report represent the most recent revisions made by Town and Country. Setbacks The Heritage Square plan shows setbacks of 20 feet minimum to the external lot lines and to the internal public street right -of -way. Intemally all buildings are set at least 20 feet apart, most are much more than this. The previous PUD approval allows a 20 -foot setback to the Kennard Street right -of -way. The R -3 Code requires increased setbacks for multi - family development to other residential development, which for this site would mean setbacks of 50 feet from the properties to the west. Town and Country is requesting a variance to this west edge setback within the PUD approval. The original submission by Town and Country included one building placed parallel to the west lot line in the northwest comer that would have required a 100 -foot setback. The plans being reviewed by the Planning Commission represent revisions made by Town and Country to eliminate that building in favor of two buildings that are perpendicular to the lot line, thus presenting a smaller fagade to the west property line. The proposed setbacks, including the west property line, are reasonable. The Code has numbers and formulas for determining the 50 -foot setback for those units, but the purpose of setbacks and the purpose of a PUD would offset those standards. Setbacks are required in order to provide reasonable air, light, and visual relief around a given property. In the case of the existing single family homes, they are on lots that are over 250' deep, some of them significantly wooded. The existing homes are 170' -175' from the rear lot line with Heritage Square. These lots have rear yards facing Heritage Square that are over 100' deeper than the Code would require and there is little likelihood that new single family homes will be built on the lots any closer than they are now. There would appear to be little adverse impact on them. A preliminary written comment from one of the neighbors opposed the variance, insisting that any new development be 200 feet from the existing homes — which is exactly what is proposed. In addition, the revision suggested above for the northwest comer would remove the requirement for the 100 -foot setback, leaving only the 50 -foot setback in contention. A PUD allows a look at the overall property, taking it as a unit rather than individual lots. The overall plan provides internal green space in many locations. A key goal of this development in my view is to provide some reasonably high density housing near the Maplewood Mall area and to keep the project affordable. Inefficient use of the land due to large setbacks for the sake of the very deep back yards of a few adjacent properties (which may be redeveloped soon anyway) is not a reasonable standard for this PUD. Heritage Square/Legacy Village PUD 3 Parking All units have two -car garages. The Chateau units are designed with about 65 feet between facing garage doors and have space for an additional two cars to park in front of each garage. The Hometown units are designed with only about 36 feet between facing garage doors, and so they do not have any additional parking behind the units. They need to rely on additional parking spaces for all visitor parking. The first -phase Hartford Group townhouse project was required to provide an additional one -half space per unit of visitor parking, with a handful of such spaces within 200 feet of every unit, which standard I would apply to Heritage Square as well. The current site plan meets that standard well. Visitor parking is handled with a combination of on- street parking — on Kennard Street, Legacy Parkway, and the internal private streets — and in small parking lots scattered throughout the development, notably in pairs of spaces at the dead -ends of most internal driveways. The site plan and parking summary graphics from Town and Country do not indicate parking at the driveway dead -ends of the Chateau 8- plexes, but I believe this is necessary and feasible. Adding them provides additional public spaces in close proximity to those units. Landscaping The landscape plan is well designed and generous. Other than modest revisions to accommodate site plan changes suggested here, the plan is more than adequate. Architecture The architecture of the Town and Country units is attractive, but not extraordinary. The Chateau units have partial facades of brick, the rest being vinyl siding and roofs of asphalt shingles. The Chateau has a more complex roof line, with porch features on the ends, and extended roof overhangs over the garage door and entry. They also include some horizontal offsets at each gable, giving some interest and relief to the facade. The Hometown units have partial facades of brick or stone, the rest being vinyl siding, and roofs of asphalt shingles. The roof line and facade is less complex. The building is basically a box with a small porch roof and a gable above each unit. The designs of both types of units are tasteful, and affordability is a factor in the architectural design. Affordability The previous approval requires that 50 units be affordable, as that term is defined by Metropolitan Council standards. Furthermore, the developer's agreement between the Hartford Group and the City for Legacy Village affirms that 50 units of affordable housing will be provided and will be determined by the valuation set by the Metropolitan Council. As noted in Town and Country's narrative, that affordability standard is currently $183,000 for owner- occupied housing but can change annually, and usually does, reflecting changes in Metro area median incomes. Town and Country has assured the City that 50 units in Heritage Square will meet the Metropolitan Council guidelines for affordability in place at the time of the home sales. Monument Siqns /Comer Treatment The project has two monument signs of brick and wrought iron at the comer of Kennard and Legacy Parkway. These are designed to be about 5-6 feet in height, wrapping around the comer, complemented by dense landscaping to define the comer. I believe this corner treatment is important to creating the character of the overall PUD at this intersection. Herftage Square/Legacy Village PUD On the two opposite corners of Legacy Parkway and Kennard Street from Heritage Square will be the Senior Assisted Living building and a future office building. The senior building will be four stories placed close to the right -of -way, with a two -story entry wrapping around the comer. The office building, although not designed in detail, is represented in similar fashion with a two- or three -story fagade close to the intersection. The Heritage Square townhouse buildings are not and cannot reasonably be placed as close to the intersection as the buildings on the other two comers, so the intent is to mimic the scale of the other buildings by placing trees or other landscape features that are at least 25 feet in height and close to the intersection, while still maintaining safe sight distances around the comer. The proposed monument signage and landscape treatment is a step in that direction, but I believe the design could go further toward creating a tall presence on the comer with more tall overstory trees, larger sign elements, or both. Kennard Street Parking As mentioned, on October 13, 2003, the city council approved a change order for the Kennard Street construction project. Subsequently, the city engineering staff and their consultants reviewed the specifics of the on- street parking design. Their conclusions and recommendations are: • The city will build on- street parking along the Town & Country frontage on Kennard. The on- street parking bays will be constructed of concrete. • The Heritage Square plan shows 21 spaces; however, the length of the spaces needs to be increased from 20 feet to 25 feet, resulting in a reduction in the number of spaces from 21 to 17. This would include 5 spaces north of Legacy parkway, 9 spaces between Legacy Parkway and Street B, and 3 spaces south of Street B. • Kennard Street will be widened by 8 feet in the area of the parking bays. We had previously requested that Town & Country dedicate 10 feet of additional right -of -way for the on- street parking. Our request for additional right -of -way can be reduced to 8 feet. • Our typical section for the roadway will include that the parking areas will slope back to Kennard at a 4 percent grade, the 8 foot boulevard between the curb and sidewalk will slope to the street at a 5 percent grade and the 6 foot sidewalk will slope to the street at a 2 percent grade. The design considers Town & Country's concerns with the grades between the street and their buildings in this area. • Any carriage walks between the sidewalk and parking bays will not be constructed as a part of the city contract. Town & Country will need to determine whether and where they want carriage walks. Town & Country would need to construct any carnage walks as a part of the private development work. The city's landscaping plan for Kennard will need to consider the location of any carriage walks. Police Department Comments The standard multi - family housing safety recommendations apply such as adequate signage and unit addressing. The latter is especially important in regard to the row house design. Numbers on the rear of buildings need to be clearly visible so as to facilitate identification of the correct unit on either approach. Finally, access roads and parking areas need to be wide enough for emergency vehicle access. Heritage Square /Legacy Village PUD Building Official Comments Dave Fisher, the Maplewood Building Official, had several comments relative to building sprinklering, building accessibility, the availability of accessible parking and plan submittal. He also addressed requirements for a temporary leasing office should the applicant wish to use one. Refer to the memo on page 33. COMMITTEE ACTIONS October 20, 2003: The planning commission recommended approval of this PUD amendment and preliminary plat. The planning commission accepted the staff recommendation with one change. Under Condition 6 of the PUD recommendation, they moved that the setbacks are approved as shown on the site plan "except the west side setbacks for the buildings shall be 50 feet." The planning commission disagreed with staffs recommendation for a reduced westerly setback. November 26, 2003: The community design review board approved the design plans for Heritage Square. They, however, recommended that more specific details be submitted to them depicting items such as building material samples, the placement of utility meters, additional architectural features to improve design, elevations showing varying colors of window shutters within from unit to unit, color schemes indicating varying building colors throughout the development and photos of the applicant's existing units in other developments. RECOMMENDATIONS The following recommendations incorporate comments from City staff, planning consultant, and engineering consultant. Engineering consultant Jon Hom's review memo is attached to this report. PUD Amendment We recommend adoption of the resolution on pages 34-36, approving the Planned Unit Development for Heritage Square, Outlot H of the Legacy Village PUD, as illustrated on the drawings prepared by Landform, date - stamped October 15, 2003, except as revised in accordance with the following conditions: 1) Outlot H is approved for 220 units of townhouses as revised according to the conditions in this report. 2) The southern unit of the Hometown (Type A) building, at the southwest comer of Legacy Parkway and Kennard Street, shall be eliminated, reducing it from 5 units to 4 units, thus continuing the internal linear green space out to Kennard Street at a width of at least 70 feet. The landscape treatment of this green space shall be continued into this new area in similar fashion to the rest of the linear green space. 3) Within the linear green space two north -south segments of sidewalk shall be added, one connecting Driveways K and U, the other connecting Driveways G and W. The rain gardens and landscaping shall be revised to accommodate these sidewalks. 4) The dead ends of all driveways behind the Chateau (Type B) buildings — Street B and Drives G, I, K, M, O, Q, U, V, and W — shall be designed, striped and signed to accommodate two common parking spaces each.. Heritage Square/Legacy Village PUD 5) The monument signs and associated landscaping at the corner of Legacy Parkway and Kennard Street shall be revised to place trees or other landscape features that are at least 25 feet in height and close to the right -of -way, while still maintaining safe sight distances, that will create a significant tall edge mimicking the scale of the proposed senior building and future office building on the opposite comers of the intersection. 6) The setbacks are approved as shown on the site plan. 7) All construction shall follow the plans date - stamped October 15, 2003. The city council may approve major changes. The director of community development may approve minor changes. 8) The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this permit for one year. 9) The city council shall review this permit in one year. 10) The homeowners association documents shall state that the visitor parking areas shall be kept open for visitor parking and shall not be used as a storage area for RVs, trailers, campers, boats and the like. 11) At least 50 total units shall be offered at a base price at or below the affordable level as defined by the Metropolitan Council, which is currently $183,000. The affordability requirements shall have an annual escalator. 12) Homebuyers of affordable units, at their sole discretion, may utilize options to increase the value of their home, however, the developer shall display these affordable units according to the affordable level as defined by the Metropolitan Council. 13) The developer /builder shall provide to the City a listing of standard features of the units so that it can be assured that quality standards are being met for the affordable housing. 14) The developer shall also provide to the City the actual sale prices of the units. 15) The developer shall provide a tot lot within their project or shall contribute to the creation and development of an area -wide playground to the north to be constructed by the master developer of Legacy Village. Preliminary Plat We recommend approval of the Preliminary Plat as illustrated on the drawings submitted by Landform, dated September 12, 2003, except as revised in accordance with the following conditions: 1) The plat shall be revised in terms of the dimensions and numbering of lots if necessary to reflect the recommended revisions to the number and location of buildings in the above conditions for the PUD. Heritage Square /Legacy Village PUD 2) Legacy Parkway west of Kennard Street is shown as a public roadway. The following conditions must be met if Legacy Parkway is constructed as a public roadway: a. The City should be responsible for the design and construction of the roadway. b. The developer will need to petition the City for the improvements. c. The roadway needs to be redesigned to a more typical City street design or the developer needs to be responsible for the ongoing maintenance of all of the amenities and rainwater gardens included in the design. The City will grant an easement to the developer for the maintenance of the amenities and rainwater gardens. The developer will be required to prepare a maintenance agreement detailing the specifics of the maintenance operations for City review and approval. 3) The plan shows on- street parking along the west side of Kennard Street. The following conditions must be met if the on -street parking is to remain on Kennard Street: a. An additional 8 feet of right -of -way shall be dedicated by the developer along the west side of Kennard Street to accommodate the parking bays and allow for the necessary sidewalk and boulevard areas. b. The developer shall be responsible for the costs (construction and 31.5% admin & engineering) to add the parking bays along Kennard Street. These costs are estimated to be approximately $70,000. 4) The plans show grading outside of the property boundary along the north, west and south sides of the site. All grading shall be restricted to within the property boundaries or temporary construction easements need to be obtained from the adjacent property owners. The developer must provide evidence of any temporary construction easements. 5) The developer must prepare an operation and maintenance plan for the proposed storm drainage system for the review and approval of the City. An active operation and maintenance program is critical to the proper function and operation of the system. 6) In the future, the City may desire to extend sanitary sewer and watermain services into Outlot I from the sanitary sewer and watermain utilities in the driveways north of Legacy Parkway. The services may be for future park and/or open space uses on Outlot I. The developer and the homeowners association must agree in writing that they will not object to the future installation of these utility services. 7) The plat includes Outlot A for the storm water pond. The pond must be included in a public drainage and utility easement rather than an outlot. The developer must also dedicate a public drainage and utility easement for the pond outlet. 8) The plat shall include 20 -foot wide utility easements along all watermain outside of public right -of -way per SPRWS requirements. 9) The developer shall be required to grant the City a right of entry/temporary construction easement, as necessary, for public roadway construction outside of the limits of the public right -of -way. Heritage Square /Legacy Village PUD Design We recommend approval of the site, architectural and landscaping plans date - stamped October 15, 2003, for the Heritage Square Townhomes at Legacy Village, subject to the developer complying with the following conditions: 1) Repeat this review in two years if the city has not issued a building permit for this project. 2) Comply with all requirements of the city engineer and his consultants relative to streets, sidewalks, grading, drainage, utilities and erosion control before getting a building permit. The applicant shall also provide any documents, easements and developers agreement that may be required by the city engineer. This approval shall be subject to the conditions outlined in the report from Jon Hom, of Kimley -Hom, dated October 13, 2003. This approval shall also be subject to the following requirements relative to the on- street parking along the west side of Kennard Street: • The city will build on -street parking along the Town & Country frontage on Kennard. The on- street parking bays will be constructed of concrete. • The Heritage Square plan shows 21 spaces; however, the length of the spaces needs to be increased from 20 feet to 25 feet, resulting in a reduction in the number of spaces from 21 to 17. This would include 5 spaces north of Legacy parkway, 9 spaces between Legacy Parkway and Street B, and 3 spaces south of Street B. • Kennard Street will be widened by 8 feet in the area of the parking bays. We had previously requested that Town & Country dedicate 10 feet of additional right -of -way for the on- street parking. Our request for additional right -of -way can be reduced to 8 feet. • Our typical section for the roadway will include that the parking areas will slope back to Kennard at a 4 percent grade, the 8 foot boulevard between the curb and sidewalk will slope to the street at a 5 percent grade and the 6 foot sidewalk will slope to the street at a 2 percent grade. The design considers Town & Country's concerns with the grades between the street and their buildings in this area. • Any carriage walks between the sidewalk and parking bays will not be constructed as a part of the city contract. Town & Country will need to determine where they want carriage walks. Town & Country would need to construct any carriage walks as a part of the private development work. The city's landscaping plan for Kennard Street will need to consider the location of any carriage walks. Carriage walks and landscaping shall be subject to city engineer approval. 3) Get the necessary approvals and permits from the watershed district. 4) The setbacks are approved as shown on the site plan. 5) Revise the site and landscaping plans as follows for staff approval: a. The southern unit of the Hometown (Type A) building, at the southwest comer of Kennard Street and Legacy Parkway, shall be eliminated reducing it from 5 to 4 units, thus continuing the internal linear green space out to Kennard Street at a width of at least 70 feet. The landscape treatment of this green space shall be continued into Heritage Square/Legacy Village PUD this new area in similar fashion to the rest of the linear green space. b. Within the linear green space, two north -south segments of sidewalk shall be added, one connecting Driveways K and U, and the other connecting Driveways G and W. The rain gardens and landscaping shall be revised to accommodate these sidewalks. c. The dead ends of all driveways behind the Chateau (Type B) buildings— Street B and drives G, I, K, M, O, Q, U, V and W —shall be designed, striped and signed to accommodate two common parking spaces each. d.The monument signs and associated landscaping at the comer of Legacy Parkway and Kennard Street shall be revised to place trees or other landscape features that are at least 25 feet in height and close to the right -of -way, while still maintaining safe sight distances that will create a significant tall edge mimicking the scale of the proposed senior building and future office building on the opposite corners of the intersection. e. The developer shall provide a tot lot within their project or shall contribute to the creation and development of an area -wide playground to the north to be constructed by the master developer of Legacy Village. f. The applicant shall return to the CDRB with a material board showing building materials and colors proposed for this development on December 9, 2003. 6) Complete the following: a. Install and maintain an in- ground lawn irrigation system for all landscaped areas. b. Install all required trails, sidewalks and carriage walks. C. All curbing shall be continuous concrete curbing as proposed. d. Install any traffic signage within the site that may be required by staff. 7) The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for the exterior landscaping and site improvements prior to getting a building permit for the development. Staff shall determine the dollar amount of the escrow as well as the portion of the project to be covered by the escrow. The escrow may cover the entire site or the site in phases of development. 8) All work shall follow the approved plans. The director of community development may approve minor changes. 9) This development shall be signed with clear address signs for direction to the buildings and individual unit signage on the front and back, subject to approval by the police and fire departments of the city. 10) A temporary sales office shall be allowed until the time a model unit is available for use. Such a temporary building shall be subject to the requirements of the building official as outlined in his report. 11) The applicant shall submit a lighting plan for staff approval prior to getting the first building permit. Heritage Square /Legacy Village PUD 10 CITIZEN COMMENTS Staff surveyed the 53 property owners within 500 feet of this property for their comments about this proposal. Of the 10 replies, four had no comment, one had no objection, but offered a comment/concem, and five objected. No Objection Refer to the letter on page 28 from Welsh Companies. They do not object to this proposal but present a caution /concern that sometimes new residents, such as those in the proposed townhomes, may object to future commercial development in the area as it occurs. They encourage the applicant to make their buyers fully aware that there will be future commercial development in this area so there are no false expectations. Objections Refer to the letter on page 29 from Gerald and Linda Peterson of 3016 Hazelwood Street. Their main concern is that the westerly setback should comply with the code unless theirs and their neighbor's homes sell for redevelopment. If they stay in their homes, then the setback rules should be enforced. • I would like to see the setback maintained. 200 feet from existing homes seems too close considering the size of the townhome development. (Larson Enterprises, 3060 Centerville Road, Little Canada) • Refer to the letter on page 30 from Dan and Mickey Gebhard, of 3062 Hazelwood Street. They request that the city council deny any setback reduction from the westerly lot line. • I am opposed to this. Please do not approve this request. I hope you consider my opinion into your decision. Thank you. (Heather Behr, 1613 County Road D) • Refer to the letter from Travis Smith on pages 31 -32. Mr. Smith objects to commercial development and rental housing. He would prefer no development. He requests that ail costs be bome by the builders without screwing the residents of Maplewood. He would oppose any assessments. Heritage Square /Legacy Village PUD t p:Sec3\Hentage Square CC Report Attachments: 1. 2. 3. 4. 5. 6. 7. a. 9. 10. 11, 12. 13. 14. 15. 16, 17. 11- 26 -03.te Location Map Site Plan of Heritage Square Townhomes Legacy Village Final Plat Building Elevations— Hometown Collection Design Building Elevations— Chateau Collection Design Applicants Narrative dated September 12, 2003 Report from Jon Horn dated October 13, 2003 Letter from Welsh Companies dated September 29, 2003 Letter from Gerald and Linda Peterson dated September 30, 2003 Letter from Dan and Mickey Gebhard dated September 30, 2003 Letter from Travis Smith date - stamped September 30, 2003 Memo from Dave Fisher dated September 30, 2003 Conditional Use Permit Resolution for a Planned Unit Development July 14, 2003 City Council Requirements for the For -Sale Townhomes October 20, 2003 Planning Commission Minutes November 26, 2003 CDRB Minutes Plans date - stamped October 15, 2003, (separate attachments) Heritage Square/Legacy Village PUD 12 ATTACHMENT 1 ✓AD.N'A1S HE—IGI - ITS COUNTY RD. D I COUNTY HI� t LEGACY JJJ HIGHR OGE CL I VILLAGE yr p � 4. o f t_ I N Sf J � 3; 0" CQ� 2 t. SUMMIT CT. BLw_ _ S - t�3. PROPOSED HERITAGE SQUARE o TOWNHOMES SITE AVE. Acnu 1 BEAM o � t U E r f �� w Mmkham Pond] 'hil COUNTY ¢ COURT KOHLMAN AVE z n ° Ci w KOHLMAN ,�. ( S = c AVE �l lk I tu COUNTY ROAD C of S ' TOP El N J J L... Z _< y 1I1 1�1 J Q1a1 U �` - Z R'. S EDGEi1LL RD. -1� co NOR ° AVE u c DEMONT LL AVE w AVE - 2 BROOKS AVE w ���'' N ELZ 'a'TN P N Z TANi AVE � SEXI AVE GERVAIS AVE > GERVAIS r" GEN v CRANDNEW AVE w CC. 0 Y VIKING DR SHERREN AVE Kn S Nwd Lake GS7LE AVE \�, G u j G COPE L� T AVE COPE AVE !¢ p G i t er LARK., Woc> w AVE G LARK AVE o_ LAURIE RE RD. y �l U LAURIE R➢, w s...m° LAURIE z RD a ° a o I EALWDI RD. v o SAND URST tb.t AVE LLB+ U 0 22 < ¢ w y JUNCTION AVE �I B rn r CO. RD. j 6 O o 7cnb.rF� - Z ® F ¢ BURKE AVE a S BURKE AVE v : rn� n HAY \'"M' LN, m QDR IDGE AVE- .w.� a..� ' }-- / LOCATION MAP 13 e� LE GACY SCE' VI L]L AT MA]P E WOO D MAP]L]EWOOD, MINNESOTA COU NTY ROAD �-j; % THE I 1 v 1 �2piINRIP ����1 - C"'E4A � _ o— mmm�mRn_ 4 92 AG tTr� /Q7Q1¢[tplglll 134 PHOBP (J'I PON Vi PON I , w ' Ul N D OUTLOT H PROPOSED o 3w Cl °n HERITAGE SQUARE TOWNHOMES SITE W 0 -� �1 �, w \ K D- LEGACY ?p Q'P € z Ali 41 3: F 0 TLO Q . �067 ACl P„{IEUGPARKWITH E$ TRAIL RAC. 0 MSTAUUNT WE s ` soec I ©r 911L _ �l ne N 1 OUTLOT 7 I. ... -- - I I' y I N- NR' ® II nRTFOID �y eYF ewpFp 1EGACY VILLIGE el N4Plfl40GC, LLC LL .9�dI L 'W s.: n —�i Qx a[v. �xvui ; W PRELIMINA0.Y PIgT pP =1 _ fvme /DEXTERIOR FRONT E LEVATION — 8 UNIT TOWN & COUNTRY HOMES HERITAGE SQUARE icoimrnr onca MAPLEWOOD, MINNESOTA SEPTEMBER 12, 2003 s D D 3 m z A. QQ 4 QT �T 4 TT ATTACHMENT 6 PROPOSED PRELIMINARY PLAT /CUP AMENDMENT REVIEW FOR Heritage Square at Legacy Village MAPLEWOOD, MINNESOTA September 12, 2003 Prepared for review by the CITY STAFF, PLANNING COMMISSION, DESIGN REVIEW BOARD AND CITY COUNCIL Submitted by: TOWN & COUNTRY HOMES America's House of Quality"' 7615 Smetana Lane, Suite 180 Eden Prairie, MN 55344 PROJECT NARRATIVE HERITAGE SQUARE - MAPLEWOOD, MN 1 IN Heritage Square — Prelminary Plat /CUP Amendment Project Narrative — September 12, 2003 PROJECT NAME/LOCATION Heritage Square Part of Legacy Village — East of Hazelwood/North of Hospital LANDOWNER Legacy Holdings — Hartford Group DEVELOPER/APPLICANT Town and Country Homes 7516 Smetana Lane, Suite 180 Eden Prairie, MN 55344 Contact: Krista Flemming ph. (952) 253 -0448 fax (952) 944 -3437 SITE PLANNING, ENGINEERING Landform 650 Butler North Bldg 510 1st Ave N Minneapolis, MN 55403 Contact: Dwayne Sikich ph (612) 638- 0225fax (612) 638 -0227 DEVELOPMENT DATA Existing Land Use: Proposed Land Use: Proposed Zoning: Agricultural/Vacant High Density Residential Conditional Use Permit (CUP) PROPOSED DEVELOPMENT SUMMARY Gross Area: Total Unit Count: Multiple Family — Courtyard Collection: Homestead Collection: Gross Density 19.78 AC. 224 Homes 128 Homes 96 Homes 11.3 Homes per Acre PROJECT NARRATIVE HERITAGE SQUARE - MAPLEWOOD, MN 2 19 INTRODUCTION Town & Country Homes is requesting a Preliminary Plat/CUP Amendment for a new multiple family community in Legacy Village called Heritage Square. The proposed project provides opportunities for a combination of two housing styles and price ranges to compliment adjacent land uses, and offer residents affordable housing options. Heritage Square has many neo- traditional elements creating a unique community and emphasizing pedestrian traffic and the streetscape. The layout and product design naturally encourages residents to walk and socialize in common green space areas. The community is interconnected by a series of sidewalks, trails, special green spaces and complimenting rain gardens. Front porches are featured on the main corridors, adding to the streetscape. The main entrance to the community is off the roundabout at Legacy Parkway and Kennard Street. Monumentation with significant landscaping welcomes visitors and residents down Legacy Parkway, which divides into one way streets separated by almost 30 feet of common open space. This open area is a gateway to the community and includes a variety of overstory trees and plantings within the rain gardens. Front doors face Legacy Parkway, and bays of on- street, guest parking make it easy for guests to visit. The north side of Legacy Parkway features our Hometown Collection (row townhome) with the Chateau Collection (back -to -back townhome) on the south side. Both products have common elements tying them together (i.e. front porches along streets, similar exterior materials, complimenting colors, etc.), and are intermingled throughout the community providing variation to the neighborhood. At the end of the common green space is another, smaller, roundabout to tie in with the circulation patterns on Kennard Street. A monument or structure (that does not disrupt site lines) will be placed in this area as a focal point enhancing views of the Parkway. (The type of structure is still under investigation. Final acceptance will be subject to city staff approval.) North of this roundabout is a shared courtyard area between two Hometown Collection buildings that ties into the large open space area to the north. Similar common courtyard areas are seen throughout the community to offer special spaces to those choose a home not fronting a street. These areas offer another option with a different "sense of place ". The Hometown Collection and on- street guest parking are located along Kennard Street, creating a dominant, "mainstreet" presence across from the future senior housing and office buildings. Behind this is an area including the Chateau Collection. The shared space between these buildings includes varying landscape and rain gardens connected by a pedestrian trail. This area is available to everyone in the development, but provides a special space for those living in this area. The attached plans illustrate the general development concept, architecture, road alignments, access and land use. The proposed project includes 224 homes. PROJECT NARRATIVE HERITAGE SQUARE - MAPLEWOOD, MN 3 20 HOUSING STYLES Hometown Collection The Hometown Collection is Town and Country's row product. It is a two -story, slab -on -grade product with 4, 5, and 6 -unit buildings. There are 26 buildings with a total of 128 homes. Four color palettes combining stone or brick with vinyl lap and shake siding will be used. Please see the attached elevations and color palette listing for more details. The Hometown Collection has base prices ranging from $175,000 - $190,000, and offers 1,300 — 1,600 square feet. Additional options can increase the livable area and corresponding price. Please see the attached elevations for more details. Chateau Collection The Chateau Collection is Town and Country's back -to -back product. It is a two -story, slab -on -grade product with 8 unit buildings. There are 12 buildings with a total of 96 homes. One unique product feature is with its varying architectural styles on each end of the building. This home has a prominent angled window /fireplace feature accented by the front porch and entrance on the end units facing the higher -traffic streets. The other end units are more square with a fireplace and porch accent, which is entered by a front door on the garage side. These varying features reduce the monotony sometimes felt with multiple family developments. Three color palettes combining brick with vinyl lap and shake siding will be used. Please see the attached elevations and color palette listing for more details. The Chateau Collection has base prices ranging from $180,000 - $205,000, and offers a product type with more square footage (1,570 — 1,650 sq. ft.) than the Hometown Collection. Additional options can increase the livable area and corresponding price. Please see the attached elevations for more details. HOMEOWNER'S ASSOCIATION All private drives, sprinkler systems, monument signs, and common open space areas will be owned and maintained by one homeowner's association for the multiple family area. GUEST PARKING There are 2 parking spaces in all garages. The Chateau Collection has 2 guest spaces in the driveway. The driveway areas for the Hometown Collection only allow enough room to maneuver a vehicle. There is no guest parking in these driveway areas, which is how they are designed. This design is meant to encourage guest parking along the street, by the front doors to enhance the character of the streetscape. Guest parking is designated on one side of the public and private streets. There are also some off - street parking areas to accommodate homes not next to on- street parking. Overnight guest parking will be available on private streets and parking bays. Guest parking exceeds the ordinance requirement. PROJECT NARRATIVE HERITAGE SQUARE - MAPLEWOOD, MN 4 21 ADJACENT LAND USES There are 5 existing single family homes west of the proposed development. All of the homes are located closest to Hazelwood Street. The property line setbacks of the proposed development adjacent to the existing single family vary from 20 to 30 feet. The closest point to any structure (garage) on the existing lots will be 77'. The minimum distance of a proposed home from an existing home is 200', or about' /, of a football field. This provides quite a distance between the two uses, but also allows for potential future development of the single family area to tie into the overall plan. There are some existing wooded areas on these single family sites that will be complimented by heavy landscaping on the townhome site to continue providing a buffer between the two land uses. Evergreen trees are located at the ends of each driveway area, which will reduce potential automobile glare year- round. AFFORDABILITY An affordability component was approved as part of the final plat approval for Legacy Village. This required the for -sale townhomes to provide 50 homes at a base price meeting Metropolitan Council's affordability standards, which is currently $183,000. This can be achieved by the providing the current mix of products as well as maintaining the standard floor plans and architectural components seen with this submittal. (The current Met Council number is subject to change. If the Met Council raises the current standard, then the new standard would apply to future sales at the time of the increase.) PHASING The project is proposed for site construction in a single phase. The Developer intends to develop the property as soon as all governmental approvals and permits are in place. The grading and utility plan illustrate the general layout of the proposed watermain, sanitary sewer, storm sewer, rain garden and ponding areas. A central storm sewer system is planned to convey street runoff water to a storm scepter and treatment/sedimentation pond before it continues onto wetlands. Rain gardens with a superior underground infiltration system are located throughout the development. EXISTING POWER LINES There are power lines, towers, and an associated easement near the property. The lines are owned and operated by Centerpoint Energy (NSP). A copy of the plan was sent to them for review. PROJECT NARRATIVE HERITAGE SQUARE - MAPLEWOOD, MN 5 22 A I I AI,HMLN I / Memorandum To: R. Charles Ahl /City of Maplewood Phil Carlson/DSU From: Jon Hom Date: October 13, 2003 Subject: Engineering Plan Review Town & Country Homes Heritage Square at Legacy Village As requested, we have completed an engineering plan review for the Heritage Square at Legacy Village development as proposed by Town & Country Homes The review has been completed based upon the Landform preliminary plan submittal dated September 12, 2003. The proposed development includes the construction of a 224 unit townhome development on Outlot H of the Legacy Village of Maplewood plat. Engineering review comments have been compiled from numerous sources including Jon Hom (general review), Ron Leaf (drainage system review), Steve Heth (coordination with Kennard Street project), Chris Cavett (general review) and Erin Schacht (general review). The following engineering plan review comments should be addressed by the developer. EXISTING CONDITIONS & DEMOLITION PLAN (SHEET CLU I . The City's proposed Kennard Street improvements include the construction of a roundabout at the Legacy Parkway intersection. The Kennard Street right -0f - -way shown on the plan should be modified to include the right -of -way needed for the construction of the roundabout. This information is available from the project designer for Kennard Street (SEH). 2. Tree removals should be identified on the plan including the type and quantity of trees to be removed. 3. The plan details an existing right -0f - -way for Alice Street along the west boundary of the property and states that the right -of -way is not vacated. The Alice Street right -of -way was vacated as a part of tare Legacy Village platting process and should be identified on the plan accordingly. 23 Engineering Plan Review Heritage Square at Legacy Village October 13. 2003 Page 2 of 5 PRELIMINARY SITE PLAN (SHEET 2.1) 2. 3. 4. Legacy Parkway west of Kennard Street is shown as a public roadway. We had previously assumed that this would be a private roadway. If it is going to be a public roadway, there are a number of issues that need to be addressed including: • Setback issues need to be addressed or the site plan needs to be redesigned. • The City should be responsible for the design and construction of the roadway. • The developer will need to petition the City for the improvements. • The roadway needs to be redesigned to a more typical City street design or the developer needs to be responsible for the ongoing maintenance of all of the amenities and rainwater gardens included in the design. The City will grant an casement to the developer for the maintenance of the amenities and rainwater gardens. The developer will be required to prepare a maintenance agreement detailing the specifics of the maintenance operations for City review and approval. The plan should be modified to show the proposed roundabout at the Kennard Street and Legacy Parkway intersection. This information is available from the project designer for Kennard Street (SEH). Sight distance triangles need to be reviewed at the intersection considering the proposed monument signs. The construction of the access onto Kennard Street for Street B needs to be coordinated with the design plans for Kennard Street. Street B will have right- in/right -out access to Kennard Street. The plan shows on -street parking along the west side of Kennard Street. This is not included as a part of the approved final design plans for Kennard Street. If the on -street parking is to remain on Kennard Street, the following issues need to be addressed: • An additional 8 feet of right -of -way needs to be dedicated by the developer along the west side of Kennard Street to accommodate the parking bays and allow for the necessary sidewalk and boulevard areas. The site plan either needs to be redesigned or there are setback issues that need to be addressed as a result of the additional right -of -way dedication. The developer will be responsible for the costs (construction and engineering) to add the parking bays along Kennard Street. These costs are estimated to be approximately $70,000. This issue needs to be resolved quickly as the construction of Kennard Street is currently underway. 24 Engineering Plan Review Heritage Square at Legacy Village October 13. 2003 Page 3 of 5 5. There are 22 -foot wide streets shown on the plan that do not meet the minimum City code requirement of a 24 -foot width. The site plan either needs to be redesigned or variances would be needed for these street widths. 6. No parking should be provided within 50 feet of the roundabout at the intersection of Street C and Legacy Parkway. PRELIMINARY GRADING PLAN (SHEETS C3.1— C3.6) 1. The plans show grading outside of the property boundary along the north, west and south sides of the site. All grading needs to be restricted to within the property boundaries or temporary construction easements need to be obtained from the adjacent property owners. The developer must provide evidence of any temporary construction easements. 2. The storm water pond in the northwest corner of the site should be designed with an effort to obtain more of a "natural" looking appearance and to minimiz the amount of 3:1 grades. 3. Landscaping and turf establishment for the pond area shall be addressed. This should include a native turf establishment plan with appropriate mix designs. A plan for phasing and protection of the pond area shall be addressed. The turf establishment with native vegetation shall be performed by a contractor qualified in native turf restoration. The landscaping plan should also include the use of some appropriate trees and shrubs within and around the pond area. 4. Design calculations need to be submitted for the stone sewer and pond design. Storm sewer design calculations should be submitted for a 10- year design storm. Pending calculations should be submitted for the 2 -year, 10 -year and 100 -year events. The outlet for the pond needs to be coordinated with the adjacent Hartford improvements and should be shown on the plan. The pond inlet pipe should include scow protection measures (i.e., rip rap, erosion stabilization mat, other). 5. Emergency overflows should be shown on the plan for the storm water pond and for the internal low areas/rainwater gardens along the trail corridor between Legacy Parkway and Street B. 6. The proposed grading plan matches the City's current design/profile for Kennard Street. 7. The developer must obtain the necessary RWMWD approvals and permits and prepare the required SWPPP prior to applying for or obtaining a NPDES construction permit from the MPCA. 8. Grading and paving Note 9 on Sheet C3.1 indicates compaction of soils in paved areas. This note should be clarified to exclude soils adjacent to paved areas that will be part of the raingardens. 9. Note 13 on sheet C3.1 should be modified by deleting "turf is established in the project" and replacing it with `the site is fully restored." 25 Engineering Plan Review Heritage Square at Legacy Village October 13, 2003 Page 4 of 5 10. Indicate the location(s) of rock construction entrance(s) throughout the project. 11. The proposed storm sewer layout at Street B to Kennard will require field changes to portions of the Kennard system currently under construction. 12. Infiltration and storm water conveyance system details generally show, with two noted exceptions, that filtered storm water is allowed to enter the infiltration system. The first exception is the raingarden overflow which may allow floating debris and dead plant materials to enter the system. The second is from the street catch basins. Because of these exceptions, the preparation, submittal and implementation of an operation and maintenance plan is critical to the proper function and operation of the system. In addition, recent concerns for the west Wile virus in storm sewer systems further highlights the importance of maintenance. 13. Plan details show discrepancies between the 30" or 36" HOPE infiltration pipes. PRELIMINARY UTILITY PLAN (SHEET C4.1) 1. It is assumed that all watermain, sanitary sewer and storm sewer improvements shown on the plans outside of the Legacy Parkway right - of-way will be private facilities. It is assumed that the utilities within Legacy Parkway will be public facilities. 2. The design for the proposed sanitary sewer improvements needs to be coordinated with the City's proposed sanitary sewer improvements along Kennard Street. The City will provide sanitary sewer stubs as needed. 3. The design for the proposed watermain improvements needs to be coordinated with the City's proposed watermain improvements along Kennard Street. The City will provide watermain stubs as needed. 4. Design calculations should be submitted detailing the adequacy of the proposed watermain system to serve the service and fire flow needs of the development. 5. Plans for the watermain system improvements need to be submitted to the St. Paul Regional Water Services (SPRWS) for review and approval. 6. In the future, the City may desire to extend sanitary sewer and watermain services into Outlot I from the sanitary sewer and watermam utilities in the driveways north of Legacy Parkway. The services would be for future park and/or open space uses on Outlot I. The developer and the Home Owners Association will must agree to not object to the future installation of these utility services 26 Engineering Plan Review Heritage Square at Legacy Village October 13, 2003 Page 5 of 5 PRELIMINARY PLAT (SHEET C5.1) 1. The plat should be modified to include the necessary right -of -way for the construction of the roundabout at the Legacy Parkway and Kennard Street intersection. 2. The plat includes Outlot A for the storm water pond. The pond should be included in a drainage and utility easement rather than an outlot. A drainage and utility easement should also be dedicated for the pond outlet. 3. The plat should include 20' wide utility easements along all watermain outside of public right -of -way per SPRWS requirements. PRELIMINARY LANDSCAPE PLANS (SHEETS L2.1- L2.3 & L6.1) 1. The raingarden/infiltration basin detail should specify a maximum depth above the planting soil based on the infiltration capacity of the planting soil and a maximum ponding time of 48 hours. 2. In general, the raingarden detail looks functional assuming that an adequate operation and maintenance plan is prepared and followed. However, because the system uses under drains connected to the storm sewer system, the plan does not fiilly take advantage of the native soils. Can additional information be provided to explain why the under drain system is needed or desired in the plan? GENERAL COMMENTS 1. The developer will be required to grant the City a right of entry/ temporary construction easement, as necessary, for public roadway construction outside of the limits of the public right-of-way. 2. Preliminary Storm Water Narrative, September 12, 2003. The preliminary submittal and computations appear to meet the enhanced practices criteria through the raingardens and perforated/oversized HDPE storm sewer pipes. We would like to schedule a meeting with the developer to review the proposed storm sewer system in detail due to the unique nature of the design. Please let me know if you have any questions or you need any additional information. Copy: Chris Cavett/City of Maplewood Erin Schacht/City of Maplewood Ron Leaf/SEH Steve Heth/SEH File 160500001.3.004 /2.1 27 Attachment 8 F;E C E [1VEU ocT c 12003 MEMORANDUM Date: September 29, 2003 To: Tom Ekstrand, City of Maplewood \� �Q From: John Johannson, Welsh Companies CWL ' Copy: Dennis Doyle, DJD Partners III (w /attachment) Paul Dunn, DJD Partners III (w/ attachment) Ann Hartman, Welsh Companies (w /attachment) Tom Hart, Winthrop & Weinstine (w/ attachment) Re: Heritage Square Townhomes at Legacy Village Maplewood, Minnesota We appreciate the Neighborhood Survey which was sent to our attention regarding Heritage Square Townhomes at Legacy Village (copy attached). On behalf of DJD Partners III, LLC, a nearby landowner, we offer the following observations. In general, we do not have a concern as to the proposed Heritage Square townhome development. Likewise, we do not have a concern regarding the setback issues as addressed in their correspondence. We do, however, ask that the applicant acknowledges that the general vicinity in which this project is proposed has historically and will in the future be primarily a commercial area. We support the integration of different uses within these type of trade areas — however, we have found in the past that in similar circumstances, once the residents are in place, they begin to oppose the existing and future commercial uses within the trade area. As such, our comments are simply that the developer, owners, and future residents of Heritage Square should be fully aware that their project is surrounded by commercial uses at present, and will well into the future be surrounded by commercial uses — which by their nature, typically generate more traffic, loading activities, trash removal activities, etc. With regards to our property, we will not take kindly to future objections from nearby residents as to the commercial nature of our property. Thank you for the opportunity to present our thoughts. Attachment N] Attachment 9 CITY OF MAPLE'WOOD September 30, 2003 MAPLEWOO CITY HALL Dear Tom Ekstrand: Thank you for the information. The plan for Heritage square has a lot of homes. The round about on the one side looks out of place with other side. I donr see a need for parkway on the one side. Should be same as street B. If it was not a parkway there would be no need for set back change. As for the set back change on the west end. You know there are plans to develop the last 3 homes. Mine and the one on each side of me. If the two builders can work out what set backs work for each other. Then that is fine by me. If we are to stay here then the set backs should not be changed. It doesn't matter how far the house is. What matters is how far the new buildings are from the property line. The buildings could look better on short end on west side. Sincerely, GERALD AND LINDA PETERSON GERALD AND LINDA PETERSON 3016 HAZELWOOD ST N MAPLEWOOD MN GSP3016(d)COMCAST. NET 29 Attachment 10 SEP a n 2003 September 30, 2003 Mr. Thomas Ekstrand Assistant Community Development Director City of Maplewood 1830 East County Road B Maplewood, MN 55109 Dear Mr. Ekstrand: This is to respond to the neighborhood survey we received on September 25 regarding the Heritage Square Townhomes. After review of the information provided, we ask the City to uphold the City Code and deny the requested reduced setback from the westerly lot line. We feel the reduced building setback would have negative impacts on us and our daily living and would be detrimental to the future value, sale, and/or development of our property. Sincerely, Dan and Mickey GebY 3062 Hazelwood Avenue Maplewood, MN 55109 99 Attachment 11 September 22, 2003 TRAVIS SV= JANIS WALDEIVARSEN 1663 COUNTY ROAD D EAST VL�PLEWOOD MN 55109 NEIGHBORHOOD SURVEY - HERITAGE SQUARE TOWNHOMES AT LEGACY VILLAGE (HAJICEK PROPERTY, SOUTH OF THE POWER LINES) This letter is to get your opinion on an application the city received for property in your neighborhood. Town & Country Homes is requesting that the Maplewood City Council approve their proposed 224 -unit town house development. This proposed town house complex is part of the recently approved Legacy Village planned unit development (PUD). Town & Country Homes' townhomes would be for -sale units and would be located south of the power lines, west of the Kennard Street extension and north of the St. John's Hospital property. Refer to the attachments. On July 14, 2003, the Maplewood City Council approved the overall development in concept. The developer of the for -sale townhomes, however, still needed to submit their plans for council approval. These are the plans now submitted for review by Town & Country Homes. The applicant is requesting the following: a preliminary plat to create the individual lots to sell; revision of the planned unit development to incorporate their project into the Legacy Village PUD, and; building and site design plans. One aspect of the building layout is that the applicant is asking for a reduced building setback from the westerly lot line. The code requires a setback of 50 feet for the southerly four buildings and 100 feet for the northerly building because of its larger wall surface area facing this side lot line. The applicant is proposing setbacks for their westerly buildings of 20 to 30 feet. I need your opinion to help me prepare a recommendation to the planning commission and city council. Please write your opinion and comments below and return this letter, and any attachments on which you have written comments, in the enclosed postage -paid envelope by September 30, 2003. If you would like further information, please call me at 651- 249 -2302 between a a.m. and 4:30 p.m. I will send you a notice of any public hearing on this application. Thank you for your comments. I will g th careful consideration. THOMAS EKSTRAND - ASSISTANT COMMUNITY DEVELOPMENT DIRECTOR Enclosures: Maps, Drawings and Narrative I have no Townhomes SEP 3 0 2003 'I I '�/ v ,A �U1�iN� 46l _ (N f. L- ''- tb/-/F� '7�Jr}7 TJfI Ov� � ASS�wt. r' , - f � �L s 'Tr�vue �e —� uG OFFICE O F C OMMUNITY DEVELOPMENT 651,•770 FAx: 651-748 C17Y OF MAPLEWOOD 183C EAST COUNTY ROAD B MAPLEWOOD. MN 55109 'Al A LL 1 TO A pz-, r tjooj-� /C7� ANf ASSESS£ j W ILL 16 HT ANA f / uj ! Lc 7 S'r 32 Attachment 12 Memo September 30, 2003 From: David Fisher, Building Official ._ To: Tom Ekstrand, Asst. Comm. Dev. Director Re: Heritage Square at Legacy Village After reviewing the letter and information submitted by Town & Country Homes the following code issues would have to be addressed: New Townhomes 1. Comply with requirements of 1306 for sprinklering the buildings. Any building over 8,500 gross square feet is required to be sprinklered. 2. Verify the number of accessible units required for the development based on Minnesota State Building Code 1341 Table 16.2. 3. Provide accessible parking. 4. Submit complete plans using Minnesota registered design professionals. Temporary Leasing Office 1. Temporary per the building code is 6 months or less so this building would require a foundation. 2. Full bathrooms would be required based on Table 29 A of the 2000 IBC. 3. Site approach that is less than 1 to 20 in pitch would be required at one entry. (Ramp) 4. The building would have to be handicap accessible. 5. Two exits would be required. 6. A twenty -foot setback from any other building would be required. 7. MN State Building Code Chapter 1361 requires an IBC certification for code compliance on the prefabricated structure. 33 CONDITIONAL USE PERMIT RESOLUTION Attachment 13 WHEREAS, Town & Country Homes applied for a conditional use permit for a planned unit development revision to develop Heritage Square, a 220 -unit town house development in the Legacy Village planned unit development. WHEREAS, this permit applies to the property located on the west side of Kennard Street, now under construction, south of the Xcel power line easement. The legal description is: Lot 3, Block 1, LEGACY VILLAGE OF MAPLEWOOD WHEREAS, the history of this conditional use permit is as follows: On October 20, 2003 the planning commission recommended that the city council approve this permit. The city council held a public hearing on December 8, 2003. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above - described conditional use permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. Heritage Square/Legacy Village PUD 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to these code requirements: 1. Outlot H is approved for 220 units of townhouses as revised according to the conditions in this report. 2. The southern unit of the Hometown (Type A) building, at the southwest comer of Legacy Parkway and Kennard Street, shall be eliminated, reducing it from 5 units to 4 units, thus continuing the internal linear green space out to Kennard Street at a width of at least 70 feet. The landscape treatment of this green space shall be continued into this new area in similar fashion to the rest of the linear green space. 3. Within the linear green space two north -south segments of sidewalk shall be added, one connecting Driveways K and U, the other connecting Driveways G and W. The rain gardens and landscaping shall be revised to accommodate these sidewalks. 4. The dead ends of all driveways behind the Chateau (Type B) buildings — Street B and Drives G, I, K, M, O, O, U, V, and W — shall be designed, striped and signed to accommodate two common parking spaces each. 5. The monument signs and associated landscaping at the comer of Legacy Parkway and Kennard Street shall be revised to place trees or other landscape features that are at least 25 feet in height and close to the right -of -way, while still maintaining safe sight distances, that will create a significant tall edge mimicking the scale of the proposed senior building and future office building on the opposite comers of the intersection. 6. The setbacks are approved as shown on the site plan. 7. All construction shall follow the plans date - stamped October 15, 2003. The city council may approve major changes. The director of community development may approve minor changes. 8. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this permit for one year. The city council shall review this permit in one year. 10. The homeowners association documents shall state that the visitor parking areas shall be kept open for visitor parking and shall not be used as a storage area for RVs, trailers, campers, boats and the like. 11. At least 50 total units shall be offered at a base price at or below the affordable level as defined by the Metropolitan Council, which is currently $183,000. The affordability requirements shall have an annual escalator. Heritage Square /Legacy Village PUD 12. Homebuyers of affordable units, at their sole discretion, may utilize options to increase the value of their home, however, the developer shall display these affordable units according to the affordable level as defined by the Metropolitan Council. 13. The developer /builder shall provide to the City a listing of standard features of the units so that it can be assured that quality standards are being met for the affordable housing. 14. The developer shall also provide to the City the actual sale prices of the units. 15. The developer shall provide a tot lot within their project or shall contribute to the creation and development of an area -wide playground to the north to be constructed by the master developer of Legacy Village. The Maplewood City Council approved this resolution on 2003. Heritage SquarelLegacy Village PUD Attachment 14 g. There must be sidewalks connecting entries to all buildings on site to Legacy Parkway, Kennard Street, and through the parking lot to the power line trail, h. Uses on the site are encouraged to take advantage of the park and trail system around the ponding area to the west by providing outdoor seating, plazas, overlooks or similar features; i. Overstory trees must be planted along the east side of Kennard Street and the north side of Legacy Parkway at an average of 30'40' on center. j. Adequate separation, buffering and screening must be provided for the multi - family residential units from the front doors, parking areas, loading areas, and mechanical equipment of this commercial building. 9) For -Sale Townhomes ( Outlot H): a. The for -sale townhome site is planned in concept only within the PUD and will come in for design review and approval at a later date, but the use is allowed as long as the provisions of the R -3C zoning district and conditions outlined here are met; Townhome buildings must be sited close to the roundabout intersection on the corner of Kennard Street and Legacy Parkway, and close to Kennard Street, within 20' of both rights -of -way, to maintain the character of the intersection and the streetscape, c. The architectural character and exterior building materials must be in keeping with the nearby senior assisted - living building, townhomes and other buildings in the development; d. Access to the site will be off the west leg of the roundabout at Legacy Parkway and Kennard Street, plus another access to Kennard Street further south, most likely in a loop street through the site. If the properties west of Outlot H fronting Hazelwood Drive are likely to develop when Outlot H is proposed for development, then consideration will be given to a public through street connecting Kennard Street and Hazelwood Drive as an extension of Legacy Parkway; e. There must be sidewalks connecting entries to all buildings on site to Legacy Parkway, Kennard Street, and the park and power line trail to the north. Such sidewalks must be designed within a clear system of open spaces and landscaping that serves all units more or less equally; f. Visitor parking must be provided at a ratio of 1/2 space per unit no more than 200' from the front door of any townhouse unit; g. Overstory trees must be planted along the west side of Kennard Street and along both sides of the major internal street(s) at an average of 30' -40' on center. 10) Public Park with Trail ( Outlot F): a. The property will be deeded to the City as public park land, but will not be credited as land area in park dedication requirements. See Parks Director Bruce Anderson's memorandum (attached). 37 Attachment 15 Planning Commission -4- Minutes of 10 -20 -03 This item goes to the city council on November 10, 2003. b. Heritage Square Townhouses (Legacy Village) Mr. Ekstrand said Mr. Phil Carlson, AICP, with Dahlgren, Shardlow, and Uban, Inc., will be presenting the staff report. Mr. Carlson said the Legacy Village PUD, being developed by the Hartford Group and approved earlier this year, consists of a number of separate parcels with a variety of land uses. Outlot H of the PUD consists of approximately 20 acres in the southwest corner of the PUD, bound by the new Kennard Street on the east, the power line easement on the north, and abutting the south and west lot lines of the Hajicek Property. This parcel was approved in concept by the city council for up to 250 owner - occupied townhomes. Town and Country Homes, a national residential builder, is proposing a project of 221 townhomes, to be called Heritage Square. Mr. Carlson said Heritage Square involves two building types: the Hometown units, which are back -to -front units with an entry at the front and garage /driveway in the rear, in 4 -, 5 -, and 6 -unit buildings, labeled Building Type A on the site plan; and the Chateau units, which are back -to -back units in 8 -unit buildings, four on a side, labeled Building Type B on the site plan in the report. Commissioner Rossbach asked who is developing the open space to the north? Mr. Carlson said that open space is owned by the Hartford Group and there was some discussion about the city buying the open space for park land. Staff would be able to update the commission on the latest information. Mr. Ekstrand said the city was asked to pay a certain dollar amount for the open space, which the city rejected. Therefore, the property remains an open space and will remain an open space as long as the dollar amount remains to be asked. The city would like to see that land incorporated into the other properties or retained as a recreational area. Commissioner Rossbach asked if that open space is set aside in the PUD to be an open space park land? Mr. Carlson said it's set aside to be an outlot within the approved Legacy Village PUD. Commissioner Rossbach asked if it has a specific designation? Mr. Carlson said it is designated as open space. Mr. Ekstrand said that is correct. Commissioner Rossbach asked if in the original PUD an area in the northeast corner was still .being set aside as affordable? It was going to be apartment buildings and then there were going to be 50 townhomes. He asked if this affordable housing was going to take the place of that or is this an additional 50 affordable housing units? i3 Planning Commission 5- Minutes of 10 -20 -03 Mr. Carlson said there are going to be 50 homes for affordable housing within Heritage Square and they are guaranteeing 50 homes, however, he was not privy to the discussion of it being "in place" of or "in addition" to the 50 affordable housing units. Mr. Ekstrand said it was his understanding that it would be "in addition" to the 50 affordable homes. Mr. Carlson said the overall Legacy Village PUD is owned by the Hartford Group and this piece of Outlot H is being sold as an option to Town & Country Homes and they are only dealing with this Outlot H and not the other parcels within the PUD. Commissioner Rossbach said at the last planning commission meeting the commission discussed the additional parking on Kennard Street and he was led to believe there would be carriage walks put in by the developer. In Mr. Carlson's report it sounds like a question that the carriage walks would be put in and he would like that clarified. Mr. Carlson said he would have to ask Mr. Cavett if that has been incorporated into the design or not. Mr. Cavett said as part of the change order to add parking to the Kennard Street project, the city felt the carriage walks should be put in by the developer. The city would put in the sidewalks and the developer should find out how many carriage walks would come out to those parking stalls. Commissioner Rossbach said he has a concern about the setback, regardless of the fact that he understands some of the residential homes have been sold to a developer. He said the ordinance states that the setbacks are taken from the property line so he doesn't agree with that portion of Mr. Carlson's report. He is hesitant to put the townhomes so close to the current residential property lines without knowing the fate of what is going to happen in that location. Mr. Carlson said three out of the five residential homes have been optioned to another developer so it is possible that those homes will stay there for the foreseeable future. He said if Outlot H were platted as single family homes it could be developed with the lots budding up to the back end of the property with homes that would be about the same size, shape, and profile as the townhouse buildings that are proposed and within the 30 foot setback. He said this development is not dramatically different from what a single - family development could accomplish on this same site. Chairperson Fischer asked staff if the engineering comments on pages 22 through 26 were incorporated into the staff report, and if not, why not? Mr. Carlson said the engineer provided a full review, as well as a list of conditions for approval that the engineer thought would be appropriate. He said those conditions of approval were incorporated into the memo and the resolution. However, not every one of those comments were put into the staff report. Chairperson Fischer asked what the procedure would be if the carriage walks did not get put in prior to occupancy and the potential of having unhappy neighbors if they tried to go in afterwards and finish the job later? She asked if the carriage walks would have to be put in before occupancy permits could be issued? 39 Planning Commission -6- Minutes of 10 -20 -03 Mr. Ekstrand said the carriage walks would be covered in the CDRB requirements. Typically the city would require escrow to guarantee all work would be completed before occupancy. Mr. Carlson said to clarify there are two pieces of sidewalk being discussed. The townhomes facing Kennard Street will have a walk from the front door to the city sidewalk parallel to Kennard Street. The second piece is for the carriage walk, which is from the sidewalk across the boulevard to the curb at the parking space itself. Both of those pieces are covered in the requirements of Town & Country. He said the first is shown on the site plan. The second piece would need to be part of Town & Country paying to build the sidewalks in the city right -of -way and those would be part of the private development. He said the sidewalks would be constructed in a manner agreed to at an appropriate staff level. Chairperson Fischer asked the applicant to address the commission. Ms. Krista Flemming, Project Manager of Land Development, Town & Country Homes, 7615 Smetana Lane, Suite 180, Edina Prairie, MN, addressed the commission. Ms. Fleming wanted to thank everyone who had been involved in this project for the past few months. She said this project creates a pedestrian friendly, streetscape feeling that is desired with a village feel. Commissioner Monahan -Junek asked what the difference in grade would be on Kennard Street? Ms. Flemming said depending on where you are on Kennard Street the grade ranges from four feet to eight feet in height. The walks going up to the townhomes have stairs and railings so there is an elevated feeling for the homes. Commissioner Monahan -Junek said the color rendering on page 3 of the booklet provided doesn't show the increase in the grade from the street level. Ms. Flemming said as you get farther down along the street there is more of a significance along that area that has the green space area. She said part of the color rendering was done before they had the final plan for Kennard Street because of what was happening with the final plat plan and when this rendering had to be completed. Commissioner Mueller said he has a concern about the stairs going up to the property. He said that causes a problem for anybody who is in a wheelchair or handicapped. He asked if it's a standard practice to use steps or is there usually an attempt to try to make it a winding slope? Ms. Flemming said they try to have a graded area that can accommodate all conditions. Depending on the grade of the site they may not be able to provide that. They try to use long risers and stretch them out to eliminate the need for stairs. Town & Country has developed this design in a number of different locations under similar conditions and haven't had any issues or concerns. She said stairs make it more difficult to access the front of the home but you can access the home by the garage where there is a level plain. Commissioner Mueller said his concern is not so much for the access to the townhome because the homeowner can pick and choose the unit that is best for them but the concern is relating to the public pathways. :Ul Planning Commission -7- Minutes of 10 -20 -03 Ms. Flemming said public paths are different from private paths. Public paths have to be winding or at a grade. The private paths are the ones that would have steps and then they could use retaining walls to wind the path along in place of using steps. Chairperson Fischer asked if anybody in the audience wanted to address the commission. Mr. Gerald Peterson, 3016 Hazelwood Street, Maplewood, addressed the commission. He said as far as the setback variances he doesn't think the setback is large enough. He said those lots are deep and just because the lots are deep doesn't mean there should be any exceptions made to allow the development to be any closer to the existing homes. He is concerned about the glare from headlights for the homes on the ends. He thinks the landscaping should be heavy and with a decent size tree between the existing homes and the new townhomes. Mr. Peterson said he noticed on the plans that there were some additional lines on Legacy Parkway and wondered what the lines represented? Mr. Carlson said those lines represent a possible future continuance of the road going through the area. He said Legacy Parkway could be a through street to Hazelwood Street to provide a thru connection. If the existing single - family homes that have not sold yet remain there than Legacy Parkway would not go through as it currently shows on the map. If the homes get sold, and the area is redeveloped, than Legacy Parkway could go through to Hazelwood. However, there is no street design; it is simply a suggestion that Legacy Parkway could be extended in the future. Chairperson Fischer asked if anybody else wanted to speak on this item? Nobody came forward. Commissioner Dierich asked what the purpose was for having two entrances to the driveway? Ms. Flemming said the area was designed that way for public safety purposes for fire and emergency vehicles to gain access. She said they would plant coniferous trees between the residential area and the new development to help block the vehicle headlights shining through for the four seasons of the year. Commissioner Mueller said he would recommend using Blue Spruce evergreen trees as the barrier between the homes and the townhome development. He asked if it was possible to use berms? He also asked how Town & Country Homes felt about fences? Ms. Flemming said they tried to tie into the neighborhood without having to create an offsite drainage issue and without having to look at grading. She said typically you can put a berm within a 20 -foot area. She said they would prefer to use landscaping as a barrier instead of a fence. Commissioner Mueller said he doesn't care for fencing either but maybe the best thing would be to check with the homes that have not been sold to see what they would like to see in their backyard. Ms. Flemming said they could discuss that with staff as well. Commissioner Rossbach asked what type of landscaping and variety and size of trees Town & Country plans on planting on the boundary line? 41 Planning Commission S- Minutes of 10 -20 -03 Ms. Flemming said they propose to use eight -foot high trees. They will try to cluster five to six different species of trees along with some deciduous trees to provide a balance as well as some ornamental trees. Commissioner Dierich asked if there are other public streets in this development besides Legacy Parkway? Mr. Ekstrand said just Kennard Street and Legacy Parkway. Chairperson Fischer asked what the distances would be of the setbacks of the buildings? She noticed on the plan that it cuts farther in then the private road shown on page 6? Mr. Ekstrand said the plan is not to scale but he would venture to say that the center of Legacy Parkway looks like 20 feet as compared to the setback for the homes on Kennard Street. He said other areas range from 12 to 15 feet and up to 30 feet for the setback. Chairperson Fischer said a comment was made in the report regarding additional trails may compromise the design of the rainwater gardens. She asked if that was going to be a problem or can they be accommodated? Mr. Cavett said there should be no problem and it should be a very workable plan. Commissioner Monahan -Junek said she likes this plan except for the setback issue on the west side that meets up with some of residential homes. She said even though some of the properties have been sold to a developer there are two other homes that have not been sold. Since the city does not know what is going to be put in the area where the homes have been sold, and we can't assume the area will be developed, she does not think we should ask for a variance to allow a smaller setback. Chairperson Fischer said she shares the same feeling. Some people have deeper properties that they have maintained and it should not be used as an excuse for a development to not meet the requirements that would normally be in place. She said then the commission is faced with the unusual conditions of the property it is highly possible that the property will be redeveloped and the city does not know the time frame and that adds to the dilemma. She said if the city knew what the time frame was she would not have as much of a problem with this. Commissioner Dierich said what about the people that would live in the end townhome units, they would not have a reasonable setback from the existing residential homes. She agrees with the commissioners about the setback, maybe not as strong as some, but the new homeowners need to have a reasonable distance from the existing homes. Commissioner Pearson asked Mr. Cavett at one of the previous planning commission hearings a few homeowners to the west had some serious concerns that this development would be draining onto their properties and were concerned about potential flooding problems. He asked Mr. Cavett if he is satisfied the drainage will be maintained without draining excessively onto the neighboring properties? 42 Planning Commission -9- Minutes of 10 -20 -03 Mr. Cavett said the city is very satisfied that there will not be any drainage problems. There was an extensive drainage study done as part of the Hartford Development for this property. Part of the water will drain towards Kennard Street, into the drainage system, to the north and into the two drainage ponds. He said much of the drainage would be contained in the streets and conveyed by storm sewers. The drainage may be reduced from what currently goes to the neighbor's properties. Commissioner Rossbach said he believes the residents were concerned that the drainage would flood their basements. He said maybe the city could make a reassurance that the drainage would go to the drainage system and not into their basements? Mr. Cavett said staff will certainly look into that. The city will make sure that flooding would not be the case. This concern is the first time he had heard people were concerned there would be a potential flood problem so he will check into it. Chairperson Fischer asked if the commission wanted to call a five minute recess to come to a resolution regarding the motion? The Planning Commission members agreed to a five - minute break. When the commission reconvened, Commissioner Pearson moved to recommend adoption of the resolution on pages 33 -34 of the staff report, approving the Planned Unit Development for Heritage Square, Outlot H of the Legacy Village PUD, as illustrated on the drawings prepared by Landform, date - stamped October 15, 2003, except as revised in accordance with the following conditions: (changes or additions to the motion are in bold and underlined.) 1) Outlot H is approved for 220 units of townhouses as revised according to the conditions in this report. 2) The southern unit of the Hometown (Type A) building, as the southwest corner of Legacy Parkway and Kennard Street, shall be eliminated, reducing it from 5 units to 4 units, thus continuing the internal linear green space out to Kennard Street at a width of at least 70 feet. The landscape treatment of this green space shall be continued into this new area in similar fashion to the rest of the linear green space. 3) Within the linear green space two north - south segments of sidewalk shall be added, one connecting Driveways K and U, the other connecting Driveways G and W. The rain gardens and landscaping shall be revised to accommodate these sidewalks. 4) The dead ends of all driveways behind the Chateau (Type B) buildings — Street B and Drives G, I, K, M, O, Q, U, V, and W — shall be designed, striped and signed to accommodate two common parking spaces each. 5) The monument signs and associated landscaping at the corner of Legacy Parkway and Kennard Street shall be revised to place trees or other landscape features that are at least 25 feet in height and close to the right -of -way, while still maintaining safe sight distances, that will create a significant tall edge mimicking the scale of the proposed senior building and future office building on the opposite corners of the intersection. 43 Planning Commission -10- Minutes of 10 -20 -03 6) The setbacks are approved as shown on the site plan except the west side setbacks for the buildings shall be 50 feet. 7) All construction shall follow the plans date - stamped October 15, 2003. The city council may approve major changes. The director of community development may approve minor changes. 8) The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this permit for one year. 9) The city council shall review this permit in one year. 10)The homeowners association documents shall state that the visitor parking areas shall be kept open for visitor parking and shall not be used as a storage area for RVs, trailers, campers and the like. Commissioner Pearson moved to recommend the Preliminary Plat as illustrated on the drawings submitted by Landform, dated September 12, 2003, in the staff report except as revised in accordance with the following conditions: 1) The plat shall be revised in terms of the dimensions and numbering of lots if necessary to reflect the recommended revisions to the number and location of buildings in the above conditions for the PLID. 2) Legacy Parkway west of Kennard Street is shown as a public roadway. The following conditions must be met if Legacy Parkway is constructed as a public roadway: a. The city should be responsible for the design and construction of the roadway. b. The developer will need to petition the city for the improvements. c. The roadway needs to be redesigned to a more typical city street design or the developer needs to be responsible for the ongoing maintenance of all of the amenities and rainwater gardens included in the design. The city will grant an easement to the developer for the maintenance of the amenities and rainwater gardens. The developer will be required to prepare a maintenance agreement detailing the specifics of the maintenance operations for city review and approval. 3) The plan shows on- street parking along the west side of Kennard Street. The following conditions must be met if the on- street parking is to remain on Kennard Street. a. An additional 8 feet of right -of -way shall be dedicated by the developer along the west side of Kennard Street to accommodate the parking bays and allow for the necessary sidewalk and boulevard areas. b. The developer shall be responsible for the costs (construction and 31.5% admin & engineering) to add the parking bays along Kennard Street. These costs are estimated to be approximately $70,000. 44 Planning Commission 11- Minutes of 10 -20 -03 4) The plans show grading outside of the property boundary along the north, west and south sides of the site. All grading shall be restricted to within the property boundaries or temporary construction easements need to be obtained from the adjacent property owners. The developer must provide evidence of any temporary construction easements. 5) The developer must prepare an operation and maintenance plan for the proposed storm drainage system for the review and approval of the city. An active operation and maintenance program is critical to the proper function and operation of the system. 6) In the future, the city may design to extend sanitary sewer and water main services into Outlot I from the sanitary sewer and water main utilities in the driveways north of Legacy Parkway. The services may be for future park and /or open space uses on Outlot I. The developer and the Home Owners Association must agree in writing that they will not object to the future installation of these utility services. 7) The plat includes Outlot A for the storm water pond. The pond must be included in a public drainage and utility easement rather than an outlot. The developer must also dedicate a public drainage and utility easement for the pond outlet. 8) The plat shall include 20' wide utility easements along all water main outside of public right -of- way per SPRWS requirements. 9) The developer shall be required to grant the city a right of entry/temporary construction easement, as necessary, for public roadway construction outside of the limits of the public right -of -way. Commissioner Dierich seconded. Ayes — Desai, Dierich, Fischer, Monahan - Junek, Pearson, Rossbach Nay - Mueller Commissioner Mueller said he voted nay based on the information he received tonight that there is really only one property that is affected by the setback being less than 50 feet. The other lot that has not been sold is 52 feet from the setback. The rest of the homes have been sold and are to be redeveloped by a developer. Staff told him that once a developer comes to the city they have to work with what is "existing ". Staff said the developers have to work with the land that is there and with the rules and regulations that exist. So with that information we know the remaining homes that have sold will be redeveloped in some way. Eventually maybe the two remaining unsold homes will decide to sell and the whole area will be redeveloped. The motion passed. This item goes to the city council November 10, 2003. 45 DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, NOVEMBER 25, 2003 Heritage Square Townhouses — Legacy Village Mr. Ekstrand said Town & Country Homes proposes to develop Outlot H of Legacy Village with 221 townhomes in 39 buildings on 19.78 acres, or about 11.2 units /acre. The previous approval for the overall Legacy Village PUD assumed 250 units on Outlot H, so this proposal is a reduction of about 10% from the approved density on that parcel. With this project as proposed, the entire Legacy Village PUD is now anticipated to include 589 units of housing, down from the 618 units approved in the PUD, and down over 30% from the 880 units analyzed and approved in the AUAR. Mr. Ekstrand said Heritage Square involves two building types: the Hometown units, which are hack -to -front units with an entry at the front and garage /driveway in the rear, in 4 -, 5 -, and 6- unit buildings, labeled Building Type A on the site plan; and Chateau units, which are back -to- back units in 8 -unit buildings, four on a side, labeled Building Type B on the site plan. Chairperson Ledvina asked the applicant to address the board. Ms. Krista Fleming, Project Manager of Land Development for Town & Country Homes, 7615 Smetana Lane, Suite 180, Eden Prairie, addressed the board. Ms. Fleming said the end building on Kennard Street started out being a 6 -unit building and then was reduced to a 5 -unit building shifting the building north creating a space of 50 feet. However, staff has recommended that Town & Country reduce the units down to a 4 -unit building which would add an additional 22 feet of green space through the corridor. Ms. Fleming said Town & Country Homes is not in agreement with staff regarding the reduction of one more unit and she would like to get some feedback from the board regarding that recommendation. Town & Country Homes feels that the 50 feet they have already provided by eliminating another unit for the connection to the corridor is ample enough. Chairperson Ledvina asked if details regarding the building variation and which color scheme will be going where is in the packet the board received? Mr. Ekstrand said no it is not. He was not sure if the board wanted to see those details. The applicant gave staff 8 1 /2X 11 print outs of the color renderings to be used in this development and staff felt that was sufficient. Chairperson Ledvina said the reason he asked was that he wanted to ensure that someone had provided those details and he feels comfortable knowing staff has been provided with that information. Board member Olson said the issue of color palettes is a very sensitive issue with the board. The issue of using different building materials and color palettes is very important so that each unit has a completely different feel. So far the footprints are looking very identical at this point she said. The board would like to see different exterior treatments used on each of the buildings. She would like to see texture, color, and variation in architectural details, to make these units dissimilar from each other and not just different using different shades of tan and gray. Ms. Fleming said she could respect those comments. One thing the architect can elaborate further on is the renderings the board is seeing are for the 6 -unit buildings. Essentially what happens when you take the middle unit out and close the gap, the units will have a different appearance. When the homeowner looks out their window they will not see another unit that looks just like theirs. They have looked at different types of stone and brick to have the variation of building exteriors. Ms. Fleming said in the past the staff has been supportive of the color palettes and building materials that have been discussed so she would like to get definitive recommendations from the board as to what they would like to see as far as building exterior changes. Board member Olson asked if Ms. Fleming brought any samples or building materials with Ms. Fleming said no. Mr. Ekstrand said staff was only concerned that the applicant had a variety of colors to use for the building exterior. He said he has seen developments in other city's that have used only one color scheme and he would not want to see that in any development in Maplewood. Chairperson Ledvina asked the next applicant to address the board. Mr. Tim Johnson, Director of Architecture for Town & Country Homes, 7615 Smetana Lane, Suite 180, Eden Prairie, addressed the board. Mr. Johnson said depending on whom they buy the building products from would depend on the exact appearance of the colors and materials chosen. The prints with the color scheme given to staff may differ by the product, manufacturer, and color so the prints are only a reference. The Chateau units are a different style and those color palettes given to staff were generated from actual samples of the products they will be using so those examples will be very close. He said they have built similar units and used similar techniques in other communities with a lot of success. Chairperson Ledvina asked if they had considered using a wainscoting on the garage side of the Hometown collection? Mr. Johnson said that question has come up in other municipalities while going through a similar process. Putting brick on the units in that location complicates things because of where the utilities are coming in. He said then there is the affordability issue. They have to be careful about using certain products on the exteriors of the buildings to keep the cost down so the price doesn't push the units out of the affordability category. Chairperson Ledvina asked where the utilities would be located on these buildings and he asked if Mr. Johnson could provide more detail on how the utilities would be handled in this development? Mr. Johnson said the buildings would be sprinklered so the water service is going to be on the end of each of the buildings depending on where the water access will be. It has not been determined where the gas and electric meters will go. They are in the process of meeting with the utility companies to determine the exact locations. Chairperson Ledvina asked if there would be individual electric and gas meters for each unit? Mr. Johnson said the water service comes from the St. Paul water department who has said there will be one water meter for each building, which the homeowner's association would pay for. Chairperson Ledvina asked if Mr. Johnson knew where on the plans the meters would go on? Mr. Johnson said typically the electric meters would be going on the ends of the buildings which are adjacent to the structure that would house the sprinkler service so that would provide more of a screen. They also provide fencing and /or landscaping to help screen those areas. Chairperson Ledvina asked where the gas meters would be located? Mr. Johnson said they would prefer to put them on the ends of the buildings as well but that has not been determined yet. Putting the gas meters on the ends of the units provides a safer environment because there isn't the issue of a homeowner possibly running into the meter with their vehicle or snow removal trucks damaging the meter when clearing snow. Board member Olson asked where the house numbers would be located? Mr. Johnson said on the Hometown unit the house numbers would be located on the on the front door and in the rear at the garage. On the Chateau units the house numbers would be located above the garage door nearest the entrance for that dwelling. There most likely would be another address on the building depending on how the city wants to address the buildings as far as a range of units or sub - numbers for each of the units within that dwelling, which can be determined by the police and fire department. Chairperson Ledvina said adding additional brick or stonework to the units is a nice detail to break up the look of these units and in terms of cost would not be that overbearing. Mr. Johnson said there are other costs and materials that go into putting masonry on a building other than just the masonry. There are foundations and substraits that would need to attach it to so cost is not just the only factor. Ms. Fleming said they also use a garage door with windows on it to break things up. On the site plan the alleyways are designed and laid out and are not conducive to having people be in those areas. Ms. Fleming said they want people to be in the front of the building so they have planned to have patios and the plan is to have people drive into the alleyways drive into their garage and park, close the door, and use the front of their buildings for socializing and enjoying Board member Longrie -Kline said her comments are similar to board member Olson's in that applicants typically bring the materials for the board to look at and approve. One of the main things the board approves includes the color schemes and the building materials. With a development of this magnitude she would have expected to see those items. Ms. Fleming said they did not know that was customary and she apologies for not knowing that they should have provided that. She said they could come back after the city council approves this. Board member Olson said the board makes a recommendation to the city council and the city council depends on the board's expertise on these items of approval or recommendation. Mr. Ekstrand said generally the applicants are willing to bring samples with but he probably did not tell the applicant to bring the color schemes and samples of the building materials. Board member Longrie -Kline asked if there are other areas in the metro area that Town & Country has built developments of this type? Ms. Fleming said they have developed similar units to the Chateau and Hometown collection in Chaska and in Brooklyn Park and similar to the Hometown collection in Chaska and newly constructed units in Oakdale. Currently there are models open in Chaska and Brooklyn Park and the models in Oakdale won't be open until January in case the board would like to see any of the units. Board member Olson said when she looks at these plans all she sees are many housing units crammed in together. Board member Longrie -Kline said she would like to see the reduction from 5 -units down to 4- units. She agrees with board member Olson's comments that the units look too similar and need more architectural elements added. She realizes that you can change a 6 -unit to a 4 -unit but that does not change the appearance of the units enough to her. She is not an architect by trade and she is not sure how to change the units with more detail. When you have high density housing such as this you need to be very cognizant of the need for more variety because otherwise it is all one of the same. She realizes the applicant is trying to change the appearance by using different colors and brick varieties but she would like to see more variety of stone materials used and something more than different shades of tans and grays. She also is concerned with location of the meters and how they will be screened. In the past the board has had problems with approving a development site plan and after the units were built the meters were a real eye sore and were not screened properly. To have a builder come back after the fact is very difficult because they have moved on to another project already. Chairperson Ledvina said he would agree with staff's recommendation to reduce the 5 -unit down to 4- units. Regarding the setback on the west boundary he would think it would be reasonable to plan for a future use and look at alternate setback from 50 feet. Chairperson Ledvina asked staff if the board is also making a recommendation on setbacks? Mr. Ekstrand said yes. Chairperson Ledvina said he thinks it's not only a level of acceptability but also a "must" having the meters clustered at the ends of the units especially with a development of this size. He would also like to see more architectural design and building material elements added to these units. Chairperson Ledvina said the Chateau unit provides interest to the fagade and is very nice. The Hometown unit has the dormers in the same place and he is not sure what can be done to change that because the board can't redesign the building. He would like to see some variation to break up the rooflines. There should be wainscoting used on the garage side of the Hometown units because that would be more attractive for the people that will live there as well as add to the quality of the structure. This is also a lower maintenance issue and adds practicality. Where the stone is used he would like to see a two -foot return on the adjacent elevation, to improve the look and feeling of the building and the architecture. Board member Olson said when she looks at the units she sees the shutter colors all the same. She asked if the shutter colors could be alternated for each unit to introduce some variety so they aren't black on every building? The columns on the entrances appear to be the same on these units. Perhaps they could vary the columns and give a slightly different treatment to the arch over the doorway as well as possibly using a different kind of trim? The main windows on the interior units appear to be squeezed in. She said maybe you could do something different with the main interior windows? Mr. Ekstrand asked board member Olson if she meant changing the shutter color unit -to -unit or building -to- building? Board member Olson said she meant unit to unit because the importance of identifying or giving character to each unit is critical when there are this many units. Mr. Johnson said each dwelling within the building has a different front elevation that identifies or separates them from the rest. He said when you change the building size from a 6 -unit to a 4 -unit the appearance of the front elevation changes. Board member Olson said when she looks at the buildings she doesn't see a difference. She sees the same horizontal lap siding going all the way across with the exception of the break of two different materials used. Board member Longrie -Kline said what board member Olson is saying is using shutters as a way to additionally give each unit character would make them look like individual fronts. Mr. Johnson said he understands the boards concerns and comments. However, a concern they have is some of the materials that they plan on using are very limited as to what colors they come in. When you have a particular color palette for a complete building there may not be a lot of colors available to compliment the palette for that building. Board member Olson said she would be happy with three different colors for the shutters. She had the understanding that the city wanted to go in the direction of this development being a European village but with character and flavor. Basically all she sees is stretched out fancy apartments. Mr. Johnson said he thinks the board would not have the same opinion if they saw some of the models. They could take photographs so the board could see what he is talking about rather than going by color renditions on paper he said. Mr. Ekstrand said if the board wants to have another look at this proposal maybe the applicant can come back with some of the questions and comments addressed with a different set of plans. He said the PUD and the plat could still be approved by the city council and they could bring the building exteriors with finished details back for review by the CDRB. Ms. Fleming said she agrees with the board that there are many other details that could be done to add to the architecture and interest of the units. However, the way these units have been designed and the products they would use set the price of these buildings at a certain price level. The city has indicated that affordability is critical but still need a home provided that is nice and has quality features. Sprucing up the building elevations also adds to the cost but they can go back and try to bring back some alternate shutter colors and other design elements for another review. Ms. Fleming said they want a community that looks well and sells well. It is not an easy balance and they have to meet the affordability issue and yet provide quality housing with variety in this high profile area. Board member Olson moved to recommend approval of the site a-e"n,�,'e,�af and landscaping plans date- stamped October 15, 2003, for the Heritage Square Townhomes at Legacy Village, subject to the developer complying with the following conditions: (deletions are stricken and additions are in bold). 1) Repeat this review in two years if the city has not issued a building permit for this project. 2) Comply with all requirements of the city engineer and his consultants relative to streets sidewalks, grading, drainage, utilities and erosion control before getting a building permit. The applicant shall also provide any documents, easements and developers agreement that may be required by the city engineer. This approval shall be subject to the conditions outlined in the report from Jon Horn, of Kimley -Horn, dated October 13, 2003. This approval shall also be subject to the following requirements relative to the on- street parking along the west side of Kennard Street. • The city will build on- street parking along the Town & Country frontage on Kennard. The on- street parking bays will be constructed of concrete. • The Heritage Square plan shows 21 spaces; however, the length of the spaces need to be increased from 20 feet to 25 feet, resulting in a reduction in the number of spaces from 21 to 17. This would include 5 spaces north of Legacy Parkway, 9 spaces between Legacy Parkway and Street B, and 3 spaces south of Street B. • Kennard Street will be widened by 8 feet in the area of the parking bays. We had previously requested that Town & Country dedicate 10 feet of additional right -of -way for the on- street parking. Our request for additional right -of -way can be reduced to 8 feet. • Our typical section for the roadway will include that the parking areas will slope back to Kennard at a 4 percent grade, the 8 foot boulevard between the curb and sidewalk will slope to the street at a 5 percent grade and the 6 foot sidewalk will slope to the street at a 2 percent grade. The design considers Town & Country's concerns with the grades between the street and their buildings in this area. • Any carriage walks between the sidewalk and parking bays will not be constructed as a part of the city contract. Town & Country will need to determine where they want carriage walks. Town & Country would need to construct any carriage walks as a part of the private development work. The city's landscaping plan for Kennard Street will need to consider the location of any carriage walks. Carriage walks and landscaping shall be subject to the city engineer approval. 3) Get the necessary approvals and permits the watershed district. 4) The setbacks are approved as shown on the site plan. 5) Revise the site and landscaping plans as follows for staff approval: a. The southern unit of the Hometown (Type A) building, at the southwest corner of Kennard Street and Legacy Parkway, shall be eliminated reducing it from 5 to 4 units, thus continuing the internal linear green space out to Kennard Street at a width of at least 70 feet. The landscape treatment of this green space shall be continued into this new area in similar fashion to the rest of the linear green space. b. Within the linear green space, two north -south segments of sidewalk shall be added, one connecting Driveways K and U, and the other connecting Driveways G and W. The rain gardens and landscaping shall be revised to accommodate these sidewalks. C. The dead.ends of all driveway behind the Chateau (Type B) buildings — Street B and drives G, I, K, M, O, Q, U, V and W —shall be designed, striped and signed to accommodate two common parking spaces each. d. The monument signs and associated landscaping at the corner of Legacy Parkway and Kennard Street shall be revised to place trees or other landscape features that are at least 25 feet in height and close to the right -of -way, while still maintaining safe sight distances that will create a significant tall edge mimicking the scale of the proposed senior building and future office building on the opposite corners of the intersection. e. The applicant shall return to the CDRB with a material board with samples of building materials and colors proposed for this development at the next CDRB meeting on December 9, 2003). 6) Complete the following: a. install refleetOFffized step signs at the I=egaey PaFkway inteFSeOtiOR With Ke19MaFd Street. a. b. Install and maintain an in- ground lawn irrigation system for all landscaped areas. b. e: Install all required trails, sidewalks and carriage walks. c. d-. All curbing shall be continuous concrete curbing as proposed. d. e. Install any traffic signage within the site that may be required by staff. 7) The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for the exterior landscaping and site improvements prior to getting a building permit for the development. Staff shall determine the dollar amount of the escrow as well as the portion of the project to be covered by the escrow. The escrow may cover the entire site or the site in phases of development. 8) All work shall follow the approved plans. The director of community development may approve minor changes. 9) This development shall be signed with clear address signs for direction to the buildings and individual unit signage on the front and back, subject to approval by the police and fire departments of the city. 10) A temporary sales office shall be allowed until the time a model unit is available for use. Such temporary building shall be subject to the requirements of the building official as outlined in his report. 11) The applicant shall submit a lighting plan for staff approval prior to getting the first building permit. Board member Longrie -Kline seconded. Ayes — Ledvina, Longrie - Kline, Olson The motion passed. This item goes to the city council on December 8, 2003, and will come back to the CDRB on Tuesday, December 9, 2003. Agenda 1 -1 MEMORANDUM TO: Richard Fursman, City Manager FROM: Bruce K. Anderson, Director of Parks and Recreation DATE: November 25, 2003 for the December 8, 2003 City Council Meeting SUBJECT: Afton Heights Playground Equipment Introduction Afton Heights Park is a 12 -acre park classified as a youth athletic park and neighborhood park located at 63 North Sterling Street in southern Maplewood. The Maplewood city council approved a park master plan for Afton Heights Park as well as phase one development during the past six months. Construction commenced on the site September 10 and due to excellent weather conditions, we were able to make significant progress. Construction to date includes finished grading, first lift on both parking lots, concrete curb and gutter, fences, irrigation pipes pulled, and installation of a new hockey /pleasure skating rink. The one issue that was not resolved during the initial bid letting was the purchase of playground equipment. Background Afton Heights Park is currently under construction and scheduled for completion on July 1, 2004. The park improvements are funded through the park development fund, along with a $100,000 grant from Ramsey County. The total construction budget is $800,000. Final contract bids have been let and the bid amount allocated $60,000 for playground equipment at Afton Heights Park. The city of Maplewood is a member of U. S. Communities nationwide purchasing program. Through the U. S. Communities' purchasing program, the city is able to acquire items at a significant discount due to nationwide volume purchasing. Earl F. Andersen, representing Landscape Structures, has received the competitive low bid from U. S. Communities for Custom Play Structures including preschool equipment, elementary school equipment, and a six -swing unit for $57,778. Through U. S. Communities we are able to receive a discount of $7,402.80. The actual cost of the equipment through U. S. Communities is $50,375.20. The playground equipment was selected in cooperation with the Maplewood Parks and Recreation Commission and Brauer and Associates. By purchasing the equipment through U. S. Communities, not only do we receive the nationwide discount, but we also will be able to save an anticipated six to seven percent price increase anticipated in 2004. The equipment is scheduled to be installed in May 2004. Funding for the equipment will come from the Afton Heights Park budget as approved by the city council. Staff recommends that the Custom Play Structures as outlined in Plan C6201 B1 in the amount of $50,375.20 be awarded to Earl F. Andersen, based on the U. S. Communities' contract. It should be noted that city attorney Patrick Kelly and finance director Dan Faust have both reviewed the purchasing agreement with U. S. Communities and found it to be in accordance with all state bid laws. Recommendation Staff recommends that the bid be awarded to Earl F. Andersen for one custom play structure equipment per Plan C620161 in the amount of $50,375.20. k&aftonhts5. parksopspace.mem 2 Page: 1 PROPOSAL QUOTE TO: CITY OF MAPLEWOOD 1830 E CO RD B FINANCE MAPLEWOOD, MN 55109 ATTN: Bruce Anderson- 651- 770 -4573 PHONE: FAX: SHIP TO: CITY OF MAPLEWOOD 1830ECORDB FINANCE MAPLEWOOD MN 55109 ENTERED BY: WEB QUOTE NUMBER: 0060886 QUOTE DATE: 11/13/2003 QTY ITEM NO DESCRIPTION PRICE EACH EXT. PRICE 1.00 PLAYGROUND CUSTOM PLAYSTRUCTURE ALL EQUIPMENT PER PLAN #C620IB1 1.00 /DISC US COMMUN & EFA ADJUSTMENT 1.00 INSTALLEQUIP INSTALLATION OF EQUIPMENT QUOTE DOES NOT INCLUDE RESILIENT OR SYNTHETIC SURFACING 57,778.00 57,778.00 - 7,402.80 - 7,402.80 9,115.00 9,115.00 NOTE: This quotation is valid for 30 days. Please call for confirmation after that date. Prices are NOT based SUBTOTAL 59,490.20 on prevailing wages. SALES TAX 3,274.76 DISCLAIMER FOR UNKNOWN CONDITIONS: The following disclaimer applies only when installation is quoted. FREIGHT 5.65 This quotation is based on the area being free of all debris such as, but not limited to the following: *concrete footings or blocks of any type. *Bedrock or rocky conditions of any type. *Tree stumps, trees, cans, bottles, metal or any other debris. *Utilities requiring any holes to be dug by hand. *If area is not accessible to a bobcat and other equipment necessary for installation. *If water exists in site area or footings after they are dug. *Or any other unknown conditions not listed or visible. TOTAL 62,770.61 FOB: FACTORY TERMS.- NET 30 DAYS Shipment approx. 3 -4 weeks upon receipt of order and subject to credit approval. Do you require a 24 -hour delivery notice? Q Yes No Approved by: Sig by: Date B� ILL BAC CONTRACTOR TO CONFIRM ALL QUANTITIES 9701 Penn Ave S, #100 * Bloomington, MN 55431 * Phone: 952 -884 -7300 * 1 -800- 862 -6026 * Fax: 952- 884 -5619 www.efa- mn.com * e -mail: parkandrecinfo @efa- mn.com OR trafficinfo @efa- mn.com EEO /AA i E x �'����j Designed & Distribtdted By EARL F. ANDERSEN, II 9701 PENN AVE B BM 100' BW MI % N. MN PMONE:952- 884.9300 F":952-BB4- 9 AM A .d'E43BXIfY GVrtr Re 2 -0 M PUY EWrMEIIr a OESYEO B8 msOa1I5 10fIL ACCfBSBIEE IROID IE4l W VOIBIR SMCM ) IIfpIRD 5 Wfk D£SYOFD WIWeIR AW.SSBIE %ANNFx 0 1@4 4. 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M MMr ase 41Y.. tr 1wM..NVMr [N Afton Park City of Maplewood wl[ Bxl 14 mB3 a.,1, xnE BBAw ec Of9ox0 % VA ^^^^ OJm br.lAww� tx NY1r.M p ^620181 _� npw� pyy..4•X bn e,z.y. -H. dr�W aY�eI M aMWMa.b1eW LLT I.Y b 9wbNR Wwa. aYp [Mh61./Mxnnl -- ' JW I l 'l` - - - -, 3W -2t i 1 � i a AFTON PARK MAPLEWOOM N C3 M I l 6, 20[73 0 6 2 0 1 6 1 ® 2003 by Earl F. Antle w. Inc.. All Rights RiImwed. S C A L E : 1 " = 2 O'— O" 35-24" F I I i I i I' I I L I i - -- WHEDXK-JR AM SVMMC OUENT acrur MI7N BMLEy J 35-24" F Bruce K. Anderson From: U.S. Communities Online Registration [register@uscommunities.org] Sent: Wednesday, November 19, 2003 5:58 PM To: Bruce K. Anderson Subject: New PE Equiment and Parks and Playground Equipment Contracts Now Available through U.S. Communities * You received this email from our web server for notification purposes only. * ------ - - - - -- Please do not reply to this email Dear U.S. Communities Participants, We are pleased to announce that on November 14, 2003 Physical Education Equipment and Playground Equipment became the newest contracts available through the U.S. Communities Program. As the result of a competitive solicitation conducted by Harford County Public Schools, MD, U.S. Communities registered participants now have access to the full catalog of physical education equipment and related products offered by Sportime, Inc. without the need for additional solicitation. The contract provides for highly favorable pricing on the purchase of Sportime equipment and products. Under a separate competitive solicitation conducted by the City of Charlotte / Mecklenburg County, NC, U.S. Communities registered participants now also have access to the full catalogs of playground and park equipment and related products offered by the Gametime division of Playcore, Landscape Structures, Inc. and Little Tikes Commercial Play Systems. These contracts provide access to highly favorable pricing on the purchase of equipment and products offered by all three companies without the need for additional solicitation. For more information concerning the Physical Education Equipment and the Parks and Playground Equipment contracts, please visit . http://www.uscommunities.org/product http: / /www. uscommunities.org/ product _category /pe_supplies.htm As a registered participant, you may request a contact from a Sportime, Gametime, Landscape Structure and Little Tikes representative by clicking the URL below. https: // secure .cacommunities.com /uscommunities /registration /contact_supp .asp ?rid= 133136 If you have further questions, please email us at info @uscommunities.org Best regards, U.S Communities 1 .. T __. .. ___ — _. _ - _. T .. __._ .. _. Agenda #K1 REPORT SUMMARY Applicant: Site Address: Zoning: Land Use: City Council Hearing Date: 60 -Day Deadline: Ronald and Connie Launderville 2194 Van Dyke Street Single Dwelling Residential (R -1) Single Dwelling Residential (R -1) December 8, 2003 N/A Project Description: Ronald and Connie Launderville's conditional use permit to store a heavy commercial vehicle (one -ton tow truck) on their residential property at 2194 Van Dyke Street is due for its annual review. Recommendations: Staff recommends approval of the Launderville's conditional use permit, with review by the city council again in one year. TO: FROM: SUBJECT: APPLICANT: LOCATION: DATE: INTRODUCTION Project Description Richard Fursman, City Manager Shann Finwall, Associate Planner Conditional Use Permit Review Ronald and Connie Launderville 2194 Van Dyke Street December 1, 2003 Ronald and Connie Launderville's conditional use permit (CUP) to store a heavy commercial vehicle on their residential property at 2194 Van Dyke Street is due for review. The Laundervilles operate a towing business at 2285 — 7 Street in North St. Paul and the CUP allows them to store one of their tow trucks at their home in Maplewood. Background January 28, 1991: The city council granted a CUP for the storage of two heavy commercial vehicles (one -ton tow trucks) in an R -1 (Single Dwelling Residential) zoning district as well as a related home occupation license to operate a towing business from a residential property. February 25, 1992: The city council reviewed the CUP and approved a right -of -way user permit. This permit allows the Laundervilles to use the unimproved Sandhurst Avenue right -of -way for access to their property. November 1, 1992: The CUP and home occupation license expired. March 3, 1993: The city council granted a new CUP to allow the storage of one heavy commercial vehicle (one -ton tow truck) in an R -1 (Single Dwelling Residential) zoning district, subject to the following conditions: 1. The tow truck shall be parked in the garage when it is on the property. 2. Mr. Launderville shall not store towed vehicles on this site, unless he or his family owns the vehicles. 3. There shall be no outdoor storage of junk or inoperable vehicles or vehicle parts on the property. 4. There shall be no storage or repair of vehicles on the site, except those owned by people living on the property. 5. There shall be no overnight parking of vehicles on Van Dyke Street (per city code). 6. The city council shall review this permit in one year to make sure that the conditions are being met. April 11, 1994; April 10, 1995; April 22, 1996; May 27, 1997; June 22, 1998; July 9, 2001; September 23, 2002: The city council reviewed the CUP and requested a review again in one year. DISCUSSION Conditional Use Permit Monitoring City staff has been closely monitoring the Launderville's property over the last month to ensure compliance with the above - mentioned CUP requirements. Since that time staff identified two occasions when one tow truck was parked in the Launderville's back driveway, off of the Sandhurst Avenue right -of -way. The CUP requires the Laundervilles to store the tow truck in the garage when on the property. City staff contacted neighbors adjacent the Launderville's to inquire about their experience with the storage of one tow truck at the Launderville's residence. Out of the nine neighbors contacted, three indicated no concerns with the storage of the tow truck, four did not respond to staff's voice mail, and one expressed concern over the occasional parking of a tow truck with disabled vehicles on Van Dyke Street during the day. Staff spoke to Ronald Launderville, Jr., about the storage of the tow truck in the driveway and on the street. Mr. Launderville stated that on occasion they will park the tow truck on one of their driveways, but only if they are working on a vehicle in the garage or for short intervals during a stop at the house. On occasion Ronald Jr. or Sr. will stop at the house while driving a tow truck with a disabled vehicle, which they will temporarily park on Van Dyke Street. The city's on- street parking ordinance allows the parking of vehicles, whether a personal vehicle or a tow truck, on the street between the hours of 6 a.m. to 2 a.m. Sunset Clause At the February 10, 2003, city council meeting, Council Member Koppen asked about adding a sunset provision to the Launderville's CUP. He indicated a concern with allowing a commercial activity in a residential neighborhood for a long period of time. It should be noted that the Laundervilles were granted a home occupation license to operate a towing business out of their residential home in 1991. The Laundervilles let this license expire in 1992 after they relocated the dispatching center for the towing business to North St. Paul. Since that time no portion of the business has been run from the Launderville's home, except for the storage of one tow truck, which is covered by their existing CUP. The distinction here is that the city has not been allowing a commercial activity, but allowing the storage of a commercial vehicle in a residential neighborhood. Mr. Launderville explained that he is working on the purchase of property in Vadnais Heights, which he would like to develop for the family's towing business. The dispatching and storage of tow trucks would then be relocated from North St. Paul to Vadnais Heights. While Ronald Sr. would still want to retain the CUP to store one tow truck on his residential property after the relocation of the business, the coming and going of additional tow trucks to the Launderville's property and the perception of commercial activity in a residential neighborhood would be lessened with the relocation of the business. Launderville CUP Review 2 December 1, 2003 Due to a majority of neighborhood support, Launderville's ongoing compliance with CUP conditions, and the eventual relocation of the towing business, staff does not recommend a sunset clause to the Launderville's CUP for the storage of a tow truck, but the continuation of the CUP for an additional year. RECOMMENDATION Approve the Launderville's conditional use permit for the storage of one commercial vehicle on the residential property at 2194 Van Dyke Street, and review the conditional use permit again in one year. P:sec11 Vaundewille Attachment: 1. City Location Map 2. Location Map Launderville CUP Review 3 December 1. 2003 ttachment reet W 0 s E City Location Map Attachment 2 Ronald and Connie Launderville 2194 Van Dyke Street Sandhurst Avenue Ma od ParMuhlding 1 vim ■� Locati 5 on Map Emma's Place AGENDA ITEM K -2 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Director of Public Works /City Engineer SUBJECT: Agreement with St. Paul Regional Water Services Board of Commissioners and City of Maplewood — Approve Resolution Adopting Amendment No. 2 Establishing Policies and Formulae for Water Utility Aid DATE: December 1, 2003 Introduction The operating agreement with St. Paul Regional Water Services ( SPRWS) does not provide details for aid to the city for regional water improvements constructed by Maplewood. An amendment establishing procedures for SPRWS to provide Maplewood Water Utility Aid has been negotiated and approved by the SPRWS Board. Approval of an Amendment to the Operating Agreement is required to implement this change. Background In 1996, the City of Maplewood entered into an agreement with the Board of Commissioners for the St. Paul Regional Water Services to provide water service to a majority of the residents of our city. The intent of the agreement was for SPRWS to provide utility support through the city similar to a utility operated and administered by the city council. As improvements have been initiated, especially in the northern part of Maplewood where trunk and non - assessable frontages exist, it has become evident that there is not a mechanism for SPRWS to contribute to the Maplewood improvement. This missing procedure left Maplewood with the option of funding non - assessable water improvements with either tax dollars or not implementing the improvement. Attempting to assess 100 percent of the cost was not a viable option for some very difficult properties, especially on border streets or when large mains were required to meet system needs. In a normal utility operation, these costs are assumed by the utility as part of an improvement project- financing plan. The attached agreement is Amendment No. 2 to the Water Services Contract between SPRWS and the City of Maplewood. Included in Amendment No. 2 is Exhibit A. This establishes the policies and formulae used to calculate the amount of aid that Maplewood would receive for improvements. The formulae are consistent with assessment policies in the City of St. Paul. They do not differ significantly from the assessment policies used by the council in Maplewood. Additionally, the policies establish oversizing of water main procedures and review requirements. These are also consistent with current City of Maplewood practices. This agreement is a substantial financial benefit to the City of Maplewood as we proceed with various improvements throughout the City. Approval is recommended. Recommendation It is recommended that the city council adopt the resolution approving Amendment No. 2 to the Water Services Agreement with the St. Paul Regional Water Services Board of Commissioners and the City of Maplewood and authorize the Mayor and City Manager to execute the agreements. Attachment: Resolution Amendment No. 2 Water Services Agreement, including Exhibit A and SPRWS Resolution RESOLUTION APPROVING AMENDMENT NO. 2 TO AGREEMENT WITH ST. PAUL REGIONAL WATER SERVICES WHEREAS, the City Council entered into an Agreement with the Board of Commissioners for the St. Paul Regional Water Services dated October 30, 1996, whereby the Board obtained ownership of Maplewood's water system and Maplewood obtained representation on the Board, and WHEREAS, beginning in 2003, Maplewood properties shall be charged water rates equal to that of similar properties in the City of St. Paul, and WHEREAS, subsequent to said agreement, the Board and Maplewood executed an Amendment No. 1 to Agreement dated June 9, 1997, whereby the Board shall perform billing and collection of service and recycling charges and whereby Maplewood shall be allowed to store equipment in the dry columns of elevated tanks acquired by the Board from Maplewood, and WHEREAS, Maplewood has requested that the Board contribute Water Utility Aid towards qualifying water main projects within the City of Maplewood, as the Board has historically done for similarly qualifying projects within the City of St. Paul, and WHEREAS, in keeping with its policy of equal treatment towards all customers within the water service system owned by the Board, the Board desired to authorize and contribute said Water Utility Aid, in accordance with the same policies and formulae applied to similar projects within the City of St. Paul, and WHEREAS, the staff of the Board and staff of Maplewood have negotiated and prepared an Amendment No. 2 to Agreement which sets forth the terms and conditions for the Board's contribution of Water Utility Aid, and WHEREAS, on November 18, 2003 the Board approved adoption of a resolution approving Amendment No. 2 to Agreement subject to approval by Maplewood. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That Amendment No. 2 to Agreement substantially in the form submitted is hereby approved and hereby authorizes the Mayor and City Manager to execute Amendment No. 2 on behalf of the City Council. AMENDMENT NO. 2 to AGREEMENT BETWEEN BOARD OF WATER and CITY OF MAPLEWOOD This AMENDMENT NO. 2 TO AGREEMENT entered into this day of 1 2003, by and between the BOARD OF WATER COMMISSIONERS, a municipal corporation of the State of Minnesota (the "Board "), and the CITY OF MAPLEWOOD, a municipal corporation of the State of Minnesota ( "Maplewood "). WITNESSETH: WHEREAS, Maplewood and the Board entered into an agreement dated October 30, 1996 for the provision of water service by the Board to properties within Maplewood (the "Agreement "); and WHEREAS, Article XIV of the Agreement allows for amendments to the original agreement, of which Amendment No. 1 provides for additional billing services and storage of equipment within elevated tanks; and WHEREAS, Article V of the Agreement allows for and stipulates conditions for the extension of water service by Maplewood to properties not served by the Board [Article V Section I] and for new facilities and improvements to be constructed by the Board [Article V Section 2]; and WHEREAS, it may be mutually beneficial for Maplewood and/or the Board to initiate and construct improvements that are not provided for in the Agreement, including: 1. System improvements constructed by Maplewood; 2. The extension of new service to non -served properties by the Board; or 3. Improvements that are both beneficial to the existing system and that extend to previously non - served properties by either Maplewood or the Board. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties mutually agree to amend the Agreement in the manner described below. Maplewood and the Board do agree that it may be mutually beneficial to construct water system improvement projects not provided for in the Agreement. Unless otherwise agreed to, the cost of such projects shall be shared between Maplewood and the Board according to the following guidelines: I. Board Responsibilitv 1. The Board shall contribute Water Utility Aid ( "Aid ") towards Maplewood's costs to construct duly approved water system improvement projects. It is the intent of both parties that in regards to Aid, water system improvement projects within the City of Maplewood be treated in the same manner as projects within the City of Saint Paul. Therefore, the parties agree that payment of Aid by the Board to Maplewood shall be subject to and in accordance with the policies and formulae the Board applies to similar improvement projects within the City of Saint Paul, and the following: a) The estimated amount of Aid must be approved by Board resolution prior to Maplewood's award of contract. b) Final amount and authorization of Aid payment must be approved by Board resolution prior to payment. c) A copy of the policies and formulae for Aid are attached to this amendment as Exhibit A. Said policies and formulae shall be considered "policies ", as applied in Article XII, Section 1 of the Agreement. However, proposed changes to Aid policies and formulae shall be provided to Maplewood for review at least thirty days prior to implementation. 2. The Board shall pay all construction costs and indirect costs to provide upgrades to the existing water system. Such improvements may include the construction of additional elevated storage, upsizing of water mains to improve capacity, looping of critical pipe segments, and additional pumping facilities. Such indirect costs, including project engineering and inspection costs, and Maplewood's legal, administrative, assessment management and assessment financing costs shall be charged in accordance with the formulae Maplewood applies to similar improvement projects, currently 31.5 % of the construction costs. II. Maplewood Responsibilitv 1. Maplewood may initiate water system improvement projects within the City boundaries in accordance with the requirements of Minnesota Statutes, Chapter 429. 2. Where Maplewood desires to receive Aid from the Board, it must request and obtain Board approval for Aid prior to award of contract for individual water system improvement projects. Costs for improvements to provide water service to properties not currently served by the Board shall be assessed to the benefited properties pursuant to Minnesota Statutes, Chapter 429. These costs will typically include new 8 -inch water mains, service connections, and appurtenances, and will include the construction of water main loops in larger developments. The assessments will include construction costs and indirect costs. Such indirect costs, including project engineering and inspection costs, and Maplewood's legal, administrative, assessment management and assessment financing costs ( "Indirect Costs ") shall be charged in accordance with the formulae Maplewood applies to similar improvement projects, currently 31.5 % of the construction costs. IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2 to Agreement to be executed as of the day and year first above written. Approved: Bernie R. Bullert, General Manager Approved as to Form: Assistant City Attorney STATE OF MINNESOTA) ) ss. COUNTY OF RAMSEY ) BOARD OF WATER COMMISSIONERS C C Patrick Harris, President Janet Lindgren, Secretary C Mathew G. Smith, Director Office of Financial Services The foregoing instrument was acknowledged before me this day of , 2003, by Patrick Harris and Janet Lindgren President and Secretary of the Board of Water Commissioners of the City of Saint Paul, a Minnesota municipal corporation, on behalf of the corporation. Signature of person talking acknowledgment CITY OF MAPLEWOOD By Its Mayor By Its City Manager 5 STATE OF MINNESOTA) ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of , 2003, by , and Mayor and City Manager, respectively of the City of Maplewood, a Minnesota Municipal Corporation, on behalf of the corporation. Signature of person talking acknowledgment 6 EXHIBIT A "POLICIES AND FORMULAE FOR WATER UTILITY AID" NOVEMBER 2003 AMENDMENT NO. 2 to AGREEMENT BETWEEN BOARD OF WATER COMMISSIONERS and CITY OF MAPLEWOOD 1. SPECIAL ASSESSMENTS Special assessments for water system improvement projects shall be levied against benefiting properties in accordance with the following guidelines. A. No assessments shall be levied for the reconstruction of existing facilities. B. Costs for construction of new water mains shall be assessed in their entirety to the benefiting property(ies) except in individual cases where the Board of Water Commissioners agrees to contribute Water Utility Aid to help fund these costs. Specific circumstances that could include Water Utility Aid are detailed below in Paragraph 2, titled "Water Utility Aid ". C. There shall be no differential in assessment rates between residential and commercial properties. D. Assessments for each benefiting property shall be based on the assessable footage, or may be based on a unit basis. E. Assessable footage for irregular shaped property shall be determined based upon an assessable footage that is similar to other property within a development or project. F. There shall be an approximate 125 -foot assessable footage credit for corner property. Comer property shall be defined as property that abuts the improvement on one or two sides. The front side of the property shall be assessed the full assessable footage. The side frontage of the property shall receive the approximate 125 -foot credit. G. Costs for the acquisition of any easements required for the improvements shall be included as a part of the project costs and shall be assessed to the benefiting property(ies). H. Costs for individual water services shall be assessed to the benefiting property on a per service basis. The amount of the water service assessment shall be based upon an amount as determined by the City of Maplewood. The assessment for individual water services shall be added to the assessment for the water main. 2. WATER UTILITY AID Water Utility Aid shall be provided for the following circumstances: A. Reconstruction of existing water system facilities. B. Water main oversizing. C. Construction of elevated storage. D. Additional pumping facilities. E. Water main looping for overall system benefit. F. Approximate 125 -foot assessable footage credits for comer property. G. Assessable footage for properties that do not receive benefit from the improvements. H. Cross street and alley assessable footage. 1 1 ! Saint Paul Regional STAFF REPORT (Water Services November III, 2603 SUBJECT BOARD RESOLUTION NO. 4937 Pertaining to an Amendment No. 2 to Agreement with the City of Maplewood regarding funding of water main improvements in Maplewood. At the Board's August 2003 meeting, Maplewood Public Works Director, Mr. Charles Ahl, requested that the Board contribute Water Utility Aid towards Maplewood water main projects as it has historically done for Saint Paul projects. At that meeting, Mr. Bullert expressed support of the concept, which is in keeping with the practice of treating customers and municipalities of acquired systems the same as those in Saint Paul. As was also discussed at the August meeting, this issue is coming up only now because Maplewood water main projects constructed since the 1996 acquisition have been 100% financed by either developer contributions or assessments of benefiting properties. At this time, Maplewood's system requires water mains along routes that do not allow for such financing, such as along streets that border Vadnais Heights, past previously assessed properties, or through street intersections or across highways in order to improve the distribution grid. Historically, the Board has contributed Water Utility Aid towards similar projects in Saint Paul, in accordance with certain criteria. This proposed amendment provides that such contributions nowbe made towards Maplewood projects, in accordance with the same criteria. Staff recommends that this amendment not only be approved, but that the Board considers executing similar amendments to all its Acquisition Water Service Agreements (e.g. those with Falcon Heights, Lauderdale and West Saint Paul). See attached proposed Amendment No. 2. RECOMMENDATION Staff recommends Board approval of the attached Agreement. AGENDA NO. K -3 AGENDA REPORT TO: City Manager FROM: Finance Director RE: AMBULANCE RATES FOR 2004 DATE: December 2, 2003 INTRODUCTION It is proposed that ambulance rates be increased effective January 1, 2004 to provide the anticipated revenue in the 2004 Budget and to make our rates comparable to those charged by other providers. BACKGROUND Ambulance rates have been increased annually over the past several years. The difference between ambulance charge revenues and expenses is as follows: 2003 2004 2002 Original Proposed Actual Budget Budget Ambulance charge revenues $1,424,823 $1,138,010 $1,355,260 Ambulance service expenses 749,513 770,110 801,830 Excess (deficit) of revenues over expenses $675,310 $367,900 $553,430 It should be noted that the cost of ambulance services listed above excludes indirect costs such as administration and billing costs. Past rate increases have been based upon the average charged by other providers. During preparation of the 2004 Budget, a survey was conducted of rates charged by other providers in the area. S: \FINANCE \Word \Misc \AMBU L04. DOC 1 AMBULANCE RATES FOR 2004 December 2, 2003 Survey information is listed in the following table: (A) Serves Apple Valley, Lakeville, and Farmington The survey also indicated that many of the other providers have additional charges over and above the charges listed for supplies and special services. The primary advantage of having these additional charges is that they increase the amount that is eligible for Medicare reimbursement. (Approximately 43% of our ambulance bills are for people covered by Medicare.) However, these additional charges make the billing process more complicated and expensive. One factor affecting ambulance rates that the Council has considered important in the past is the extent to which non - residents use paramedic services. In 2001, 34% of the ambulance bills were for non - residents. In 2002, 32% of the bills were for non - residents. S: \FINANCE \Word \Misc \AMBU L04. DOC 2 2003 RATES PROVIDER NON - BASIC ALS1 ALS2 TRANSPORT MILEAGE ALF Ambulance (A) $ 594.67 $781.67 $ 995.33 $ 243.00 $ 11.95 Cottage Grove 760.72 1,149.43 1,149.43 228.98 11.43 Hennepin County 660.00 972.00 985.00 314.00 14.00 Medical Center HealthEast -St. 500.00 1,100.00 1,250.00 0 12.00 John's HealthEast -St. 859.00 1,053.00 1,239.80 415.00 16.50 Joseph's Lakeview Hospital 1,086.75 1,086.75 1,358.50 400.00 11.25 St. Paul, City of 870.00 870.00 870.00 240.00 11.00 White Bear Lake 325.00 490.00 545.00 100.00 9.00 Woodbury 596.50 1,003.50 1,243.50 193.00 12.00 Average $ 694.74 $ 945.15 $1,070.73 $ 266.75 $ 12.13 Maplewood: Resident $ 635.00 870.00 $ 975.00 $ 225.00 $ 11.30 Non - Resident 665.00 910.00 1,025.00 225.00 11.30 (A) Serves Apple Valley, Lakeville, and Farmington The survey also indicated that many of the other providers have additional charges over and above the charges listed for supplies and special services. The primary advantage of having these additional charges is that they increase the amount that is eligible for Medicare reimbursement. (Approximately 43% of our ambulance bills are for people covered by Medicare.) However, these additional charges make the billing process more complicated and expensive. One factor affecting ambulance rates that the Council has considered important in the past is the extent to which non - residents use paramedic services. In 2001, 34% of the ambulance bills were for non - residents. In 2002, 32% of the bills were for non - residents. S: \FINANCE \Word \Misc \AMBU L04. DOC 2 AMBULANCE RATES FOR 2004 December 2, 2003 According to the survey information, Maplewood ambulance rates, excluding mileage charges, in 2003 were less than those charged by other agencies. To decrease the property tax subsidy for paramedic services and to make our rates comparable to those charged by other providers, our ambulance rates should be increased to 3% more than the average being currently charged by other providers. The proposed rate changes are as follows: AMBULANCE RATE INCREASES Increase 2003 2004 Amount Percent Non - transport Resident $225.00 $270.00 $ 45.00 20.0% Non - resident 225.00 290.00 65.00 28.9 Basic life support: Resident 635.00 710.00 75.00 11.8 Non - resident 665.00 740.00 75.00 11.3 Advanced life support 1: Resident 870.00 975.00 105.00 12.1 Non - resident 910.00 1,020.00 110.00 12.1 Advanced life support 2: Resident 975.00 1,100.00 125.00 12.8 Non - resident 1,025.00 1,155.00 130.00 12.7 Charge per mile 11.30 12.46 1.16 10.3 The rates proposed for 2004 will approximate the rates being charged by other providers. In previous years, Maplewood rates were always 'one year behind" the rates charged by other providers because our rates were based on the average rates being charged by others in the prior year. The addition of the 3% increase is needed to adjust the average to an approximate rate that other providers will be charging in 2004. Also, Maplewood does not charge for special services and supplies like other providers. RECOMMENDATION Adoption of the attached resolution is recommended to provide the anticipated revenue in the 2004 Budget. S: \FINANCE \Word \Misc \AMBU L04. DOC 3 RESOLUTION ADOPTING 2004 AMBULANCE RATES WHEREAS, the City of Maplewood is authorized to impose reasonable charges for emergency and paramedic ambulance services by Minnesota Statutes 471.476 and by special laws (Chapter 426, Laws of 1975, and Chapter 743, Laws of 1978); and WHEREAS, the paramedic ambulance services are partly financed by property taxes: and WHEREAS, it is fair and reasonable to charge non - residents a higher rate than residents for services rendered; and WHEREAS, it is fair and reasonable to charge for services rendered based upon the distance a person is transported and by type of services provided; i.e., basic or advanced life support services as defined by Medicare. NOW, THEREFORE, BE IT RESOLVED, that the following charges shall be effective January 1, 2004: BE IT FURTHER RESOLVED, that there shall be no charge when the patient has not been administered treatment and is not transported, when the patient is transported to the detoxification center, or when the patient is transported in a squad car. BE IT FURTHER RESOLVED, that if more than one person is transported, the ambulance charges will be pro -rated between the people transported. S: \FINANCE \Word \Misc \AMBU L04. DOC 4 Residents Non - Residents Base rates: Non - transport (treatment administered) $ 270.00 $ 290.00 Basic life support ambulance services $ 710.00 $ 740.00 Advanced life support ambulance services 1 $ 975.00 $1,020.00 Advanced life support ambulance services 2 $1,100.00 $1,155.00 Rate per mile transported $ 12.46 $ 12.46 BE IT FURTHER RESOLVED, that there shall be no charge when the patient has not been administered treatment and is not transported, when the patient is transported to the detoxification center, or when the patient is transported in a squad car. BE IT FURTHER RESOLVED, that if more than one person is transported, the ambulance charges will be pro -rated between the people transported. S: \FINANCE \Word \Misc \AMBU L04. DOC 4 AGENDA NO. K -4 AGENDA REPORT TO: City Manager FROM: Finance Director N NxWLoI.[H:7e *l70]:W1I1iI DATE: December 2, 2003 The proposed 2004 Budget included a 16.1 % increase in recycling service rates. The following shows the Recycling Program Fund sources and uses of funds for the 2004 Budget compared to the 2003 Budget: Approximately $270,000 of the expenditures for 2004 will be for payments to the contractor that picks up items to be recycled. These costs are $20,850 and 8.4% higher than the 2003 Budget. The remainder of the $72,280 budget increase is for an allocation of administrative costs totaling $34,000 to the recycling program and allocation of a portion of the wages and benefits for the environmental health officer to the recycling program. It is recommended that the recycling service rates be increased by $0.75 per quarter effective January 1, 2004 to provide the revenues anticipated in the 2004 Budget. P \FINANCE \WORD \PERM \RECYCLING RATES FOR 2004 2003 2004 % CHANGE ORIGINAL PROPOSED INCREASE OVER 2003 BUDGET BUDGET (DECREASE) BUDGET Sources of funds: Recycling charges $246,310 $301,350 $55,040 22.3% County grant 68,400 67,000 (1,400) -2.0% Investment interest 3,120 7,070 3,950 126.6% Total 317,830 375,420 72,280 23.8% Use of funds: Expenditures 303,140 375,420 72,280 23.8% Fund balance 14,690 0 (14,690) - 100.0% Total 317,830 375,420 72,280 23.8% Approximately $270,000 of the expenditures for 2004 will be for payments to the contractor that picks up items to be recycled. These costs are $20,850 and 8.4% higher than the 2003 Budget. The remainder of the $72,280 budget increase is for an allocation of administrative costs totaling $34,000 to the recycling program and allocation of a portion of the wages and benefits for the environmental health officer to the recycling program. It is recommended that the recycling service rates be increased by $0.75 per quarter effective January 1, 2004 to provide the revenues anticipated in the 2004 Budget. P \FINANCE \WORD \PERM \RECYCLING RATES FOR 2004 AGENDA NO. K -5 AGENDA REPORT TO: City Manager FROM: Finance Director RE: Sanitary Sewer Rates for 2004 DATE: December 2, 2003 The proposed 2004 Budget included a 4.8% increase in sanitary sewer utility rates. Most of the increase is needed to finance the Metropolitan Council sewage treatment charges to Maplewood that will be 61 % of the operating expenses (excluding depreciation) for the Sanitary Sewer Fund in 2004. The sewage treatment charges for 2004 are anticipated to be $2,156,740 which is $78,050 and 3.8% more than the 2003 Budget. Other operating expenses (including depreciation), which account for 39% of the total, are anticipated to be $1,354,880 in 2004. This is an increase of $9,390 and 0.7% above the 2003 original budget. The balance of the rate increase is to replenish working capital. The following is a comparison between the present and proposed rates: Present Proposed St. Paul Billing District: Rate per 100 cubic feet $1.87 $1.96 Minimum Charge (per quarter) 10.49 10.99 North St. Paul, Roseville, Little Canada and Woodbury Billing Districts: Rate per 1,000 gals. 2.50 2.62 Minimum Charge (per quarter) 10.49 10.99 It should be noted that the sewer rates for 2004 are only 5% higher than the rates for 1999. In 2002 Maplewood rates were 27% less than the weighted average rate in the Twin Cities according to a survey conducted by the Metropolitan Council. It is recommended that sanitary sewer rates be increased by 4.8% effective January 1, 2004 to provide the revenues anticipated in the 2004 Budget. Pi \FINANCE \WORD \PERM\SEWER RATES FOR 2004DOCSEWER RATES FOR 2004 Memomd> m Agenda Item K6 To: Mayor and City Council From: Richard Fursman Date: 12/3/2003 Re: Representation on the 800Mhz Group Countv 800 Mhz Group Officials from Ramsey County and cities with dispatch units have been meeting to plot a course for the retooling of radio communication in the County. A new frequency of 800 Mhz will be used in the future for dispatching police, fire and other personnel. Currently, the County has responsibility for distributing federal money allocated to help dispatch centers and emergency radio users such as police and fire to change their equipment. A group was formed to study a rather wide range of issues concerning the 800 Mhz change. Ken Collins was appointed by the Mayor to represent Maplewood and North St. Paul with this group. Council member Collins status will change after the first council meeting of January. The council should discuss this appointment for clarification so Council member Collins can plan appropriately. The County Study Group may have a significant impact on how money is spent, and to what degree City run dispatching units will play a part in the future of Maplewood. The Council should identify a position on the issues for Mr. Collins and identify what role he will play in the future. Another consideration will be the change in council make -up in January, and what their disposition will be on this. There is additional information attached as minutes from the previous meetings and from Commissioner McDonough that are relevant to this discussion. Process for Developing An Ortanizational Structure, Governance S!,t!itern and Financing Strateax For a Ramsey County Subsystem of the Metropolitan Radio Board's Public Safety Communication System MPIML19-2PULL The Ramsey County League of Local Government sponsored the Public Safety Communications '10V presentation on July 31, 2003, The process presented here has been developed so that municipal elected officials and public safety agencies are well represented and have active roles. ME= This process brings Ramsey County and its municipalities together to discuss and recommend options for the organization, governance and financing of a countywide public safety communication system (based on County Board Resolution 2003-167). Representatives from Ramsey County and municipalities will work together to develop and analyze options and to reach consensus on a public safety communication system. The process will result in options and to the Ramsey County Board of Commissioners, and municipal elected officials, regarding: An organizational structure for the public safety communications system, A governance process and A financing strategy. The options and recommendations should address key aspects of public safety communications such as representation, finances, technology and other relevant issues. This includes the role and membership of a permanent governance body. Policy Planning Committee A Policy Planning Committee will be established to make recommendations to the County Board regarding the organization, governance and financing of a public safety communication system in Ramsey County. Policy F�arjn Members of the Policy Planning Committee will be elected officials whose responsibilities include levying taxes and approving budgets. There will be nine voting members. Member names will be provided to the County by the organizations each represents, Policv Plannina Committee Chair Project Manager The County Board will employ a Project Manager who is selected upon recommendation from the Policy Planning Committee. The Project Manager services could be provided by an internal County staff position or by contractor, The Project Manager will report directly to the Policy Planning Committee and indirectly to the County Board. I County Administrative Support Team Until a Project Manager is selected, the team will work with County departments and municipalities to continue pursuing outside funding and other steps necessary to move forward. CAST will coordinate meetings, prepare background information for the Policy Planning Committee and provide other support as needed until the Project Manager is selected and the formal Project Management Team is established. After the Project Manager is selected, CAST will assist the Project Manager with planning, financial analysis, legal and other services. A Project Management Team will be established by the Policy Planning Committee to work with the Project Manager. The Project Management Team will provide information and technical support, especially for public safety related issues. It will ensure that a system is designed that will meet the operational and training needs of the public safety agencies who will use the system. The Project Management Team core members will be key public safety leaders from Ramsey County, Saint Paul, suburban communities and school districts. The Project Manager will be the Chair of the Project Management Team 4 To support the work of the Project Management Team, Project Work Groups will be established to address topics that require detailed planning, analysis and implementation efforts. CAST members will also attend Project Management Team meetings as needed. Project Work Groups Work Groups will be developed to focus on specific tapirs that require expert knowledge, Initial Work Groups could focus on infrastructure development, operations and dispatch alternatives. Others could be developed as needed by the Project Manager and Project Management Team. Public safety personnel who use communication systems on a regular basis will be included to ensure that the system developed meets their operational needs, Ramsey County Board of Commissioners The Ramsey County Board of Commissioners has planning responsibility for this project, and will be the administrative agent and fiscal agent. Therefore, it will have final decision-making authority for this project. The role of the County Board, Policy Planning Committee and other participants may change if the Policy Planning process identifies an alternative structure and set of relationships that the County Board believes will be a reliable, productive, cost effective permanent structure for a countywide public safety communications structure, The estimated time required to complete the public safety communication system is 18 to 24 months, a mid-2005 target completion date is consistent with this range. These spending requirements reflect the importance of interoperable communications systems for both homeland security and daily operations. In order to meet the requirements, this project will proceed on several parallel tracks. These tracks include at least the following. Backbone infrastructure Development can proceed as soon as funding is available. The system backbone includes tower sites, antennas, base station radios, network control equipmenL microwave equipment and similar items, 0 Infrastructure needs are determined by technical factors such as geography, number of channels, the physics of radio frequencies and other items that can be determined independent of public safety operating details. A potentially time-consuming part of the process will be identifying, testing and formalizing tower sites. Operations in public safety agencies may adjust in order to achieve the full benefit from the new technology, Dispatch center issues have emerged as a critical part of the communication system that should be examined now. New dispatch sites will need to be developed in order to install the new systems because old systems must remain in place until the new ones are fully operational. This creates a natural opportunity for examining options. The search for non-property tax funds will continue while the system is being developed. The Policy Planning Committee and Project Management Team will stay in place until different governance and operations structures are chosen, Communications Ramsey County's website will include a link for Public Safety Communication System information. Distribution lists for meeting notices and agendas will include all Ramsey County Commissioners, mayors, administrators, police chiefs, fire chiefs, emergency managers from Ramsey County municipalities and the County Board Chairs and administrators from neighboring Counties, Individuals interested in receiving additional information may ask to be copied on any or all materials. 6 Ramsey County Public Safety Communications System 800 MH'z Planning Structure County Administrative Support 'ream Recommendations I Project Management Tea Dispatch Options III fra'structure Operations 1 Other fas needed) Work {ire Work Group Work (;rou I vs, Work Group City of Maplewood Official Sign -Up Sheet By putting your name and address on this sheet, you are requesting to address the Maplewood City Council on the following topic for up to five minutes. Public Hearing Heritage Square- Kennard Street and Legacy Parkway Date December 08, 2003 Time 7:30 P.M Name (first&last) - please print Address 1. G CIALq PC 7&k 30!(o EIAZEZ w�ou 57 2. Gea��� Sc�pq�l 3�zo f /F1���wor�d Sr 3. KV l /- � efnm i � � �r Zuh �� h � n7M�lQ4 s. 6. 7. s. 9. 10. 11. 12. 13. 14. City of Maplewood Official Sign -Up Sheet By putting your name and address on this sheet, you are requesting to address the Maplewood City Council on the following topic for up to five minutes. Public Hearing: Carefree Cottages of Maplewood III Bond Refinancing Date December 08, 2003 Time 7:00 P.M. Name (first &last) - please print 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Address 14. City of Maplewood Official Sign -Up Sheet By putting your name and address on this sheet, you are requesting to address the Maplewood City Council on the following topic for up to five minutes. Public Hearing: Code Amendment - Historical Commission Date December 08, 2003 Time 7:20 P.M. Name (first &last) - please print 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 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