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2010 02-22 City Council Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,February 22, 2010 City Hall, Council Chambers Meeting No. 05-10 A.CALL TO ORDER B.PLEDGE OF ALLEGIANCE 1.Acknowledgementof Maplewood Residents Serving the Country. C.ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies andProcedures and Rules of Civility, which are located near the entrance. Before addressingthe council, sign in with the City Clerk. At the podium pleasestate your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will thendirect staff, as appropriate, to answer questions or respond to comments.” D.APPROVAL OF AGENDA E.APPROVAL OFMINUTES 1.Approval of February 1, 2010, City Council Workshop Minutes 2.Approval of February 8, 2010, City Council Workshop Minutes 3.Approval of February 8, 2010, City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1.Police Department Awards 2.Resolution Of Appreciation For Public Works Employee Jerry Meyer (40 Years Of Service) 3.Ramsey/Washington Suburban Cable Commission Update – Kim Facile 4.Reappointment Of Matt Wise To The CDRB 5.Appointment To Fill Vacancy On The Housing Redevelopment Authority Created By Commissioner Resignation CONSENT AGENDA – G.Items on the Consent Agenda are considered routine and non-controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If acouncilmember objects to an item it should be removed and acted upon as a separate item. 1.Approval Of Claims 2.Resolution Accepting Donations To The Fire Department From Residential Mortgage Group 3.Accept Donation of $20.00 In Memory of Theodora Lenzmeier From Mr. and Mrs. Raymond Lenzmeier 4.Accept Donation of $15.00 In Memory of Dotty Lenzmeier From Evelyn Luce 5.Authorization To Dispose Of Old Financial Records 6.Approval of Spring 2010 Clean-Up Event 7.Conditional Use Permit Review – 3M Leadership Development Institute, 2350 Minnehaha Avenue 8.TH 61/Frost Avenue Improvements, Project 07-30, Resolution Approving Final Payment and Acceptance Of Project (Includes Change Order No. 1) 9.Approval For A Temporary Gambling Permit Resolution For Church Of St. Pascal Baylon H. PUBLIC HEARINGS 1.Rice/36 Interchange Improvements, City Project 09-07 a.Public Hearing 7:00 p.m. b.Resolution Ordering Improvement After Public Hearing (4 Votes) 2.7:00 p.m. Conditional Use Permit/Planned Unit Development Ordinance Amendment – First Reading I.UNFINISHED BUSINESS 1.Conditional Use Permit Review And Liquor License Approval For Bruentrup Heritage Farm (2170 County Road D) J.NEW BUSINESS K.VISITOR PRESENTATIONS L.AWARD OF BIDS M.ADMINISTRATIVE PRESENTATIONS 1.Human Relations Commission – Discussion On Procedures For Consideration 2.Yellow Ribbon Communities – Discussion On Procedures For Consideration N.COUNCIL PRESENTATIONS O.ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Agenda Item E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 p.m., Monday,February 1, 2010 Council Chambers, City Hall A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:03 p.m.by Mayor Rossbach. B. ROLL CALL Will Rossbach, Mayor Present Kathleen Juenemann, Councilmember Present present at 6:48 p.m. James Llanas, Councilmember John Nephew, Councilmember Present Julie Wasiluk, Councilmember Present C.APPROVAL OF AGENDA Mayor Rossbach and Councilmember Nephew mentionedthe Citizens Forum held onSaturday, February 6, 2010, at 10 a.m. in the council chambers as well as the Precinct Caucus meeting locations forTuesday, February 2, 2010. Councilmember Nephewmoved to approve the agenda as submitted. Seconded by CouncilmemberWasiluk. Ayes – All The motion passed. D.UNFINISHED BUSINESS 1.Discussion Of The Fish Creek Natural Area Greenway Ad-Hoc Commission Recommendation a.Natural Resources Coordinator, Ginny Gaynor gave the staff report and answered questions of the council. b.Chair of the Ad-Hoc Commission, Ginny Yingling gave a presentation and offered recommendationsto the council. c. City Attorney, Alan Kantrud answered questions of the council. d.Community Development and Parks Director, DuWayne Konewko answered questions of the council. The City Council expressed their appreciation to the task force for their excellent work and acknowledged the professional well thought out report. No action was taken. The city council stated a plan for action will be on a future regular meeting agenda. February 1, 2010 1 City Council Manager Workshop Minutes PacketPageNumber3of145 The city council took a break at 6:30 p.m. The council reconvened at 6:48 p.m. Councilmember Llanas joined the council during reconvening. E.NEW BUSINESS 1. Discussion of the Recycling Contract Request For Proposals a.Environmental Planner, Shann Finwall gave the staff report. b.Community Development & Parks Director, DuWayne Konewko answered questions of the council regarding the various collection options for recycling. Mayor Rossbachsummarized the process to be followed in reviewing the RFP process. No action was taken by the council. F. ADJOURNMENT Mayor Rossbachadjourned the meeting at 7:08 p.m. February 1, 2010 2 City Council Manager Workshop Minutes PacketPageNumber4of145 Agenda Item E2 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 4:30 p.m., Monday,February 8, 2010 Council Chambers, City Hall A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 4:30 p.m.by Mayor Rossbach. B. ROLL CALL Will Rossbach, Mayor Present Kathleen Juenemann, Councilmember Present at 5:50 p.m. James Llanas, Councilmember Present John Nephew, Councilmember Present Julie Wasiluk, Councilmember Present C.APPROVAL OF AGENDA Councilmember Nephewmoved to approve the agenda as submitted. Seconded by CouncilmemberWasiluk. Ayes – All The motion passed. D.UNFINISHED BUSINESS None. E.NEW BUSINESS Candidate Interviews For Vacant Commission and Board Positions 1. a.Environmental and Natural Resources Commission (1 Vacancy) 1.Randee Edmundson, 1396 County Road C, Maplewood. 2.Bryan Fisher,1712 Barclay Street, Maplewood. 3.Jim Bloemendal,2510 Brookview Drive, Maplewood. 4.Richard Bennett, 2962 Bebe Parkway, Maplewood. 5.Gary Kloncz, 613 Sterling Street, Maplewood. b.Planning commission (2 Vacancies) 1.Randy Stoehr, Maplewood. 2.Mark Bradley, 2164 Woodlynn Avenue, Maplewood. 3.Alvin Bierbaum, Maplewood. 4.Tanya Nuss,Maplewood. 5.Paul Arbuckle,2550 Clarence Street, Maplewood. February 8, 2010 1 City Council Manager Workshop Minutes PacketPageNumber5of145 c. Housing and Redevelopment Authority (1 Vacancy) 1.Je Moua, 327 Bellwood Avenue, Maplewood. 2.Scott Wilhelm, 1984 Ripley Avenue, Maplewood. 3.Colleen Thompson, Maplewood. After the interviews were conducted the council voted on the individuals by ballot and will vote on the appointmentsduring the regular city council meeting. F. ADJOURNMENT Mayor Rossbachadjourned the meeting at6:30 p.m. February 8, 2010 2 City Council Manager Workshop Minutes PacketPageNumber6of145 Agenda Item E3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday,February 8, 2010 Council Chambers, City Hall Meeting No. 04-10 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:15p.m.by Mayor Rossbach. B.PLEDGE OF ALLEGIANCE C. ROLL CALL Will Rossbach, Mayor Present Kathleen Juenemann, Councilmember Present James Llanas, Councilmember Present John Nephew, Councilmember Present Julie Wasiluk, Councilmember Present D. APPROVAL OF AGENDA The following items were added or removedfrom the agenda by the city council: th M1. 4of July Fireworks – Mayor Rossbach N1. National League of Cities in Washington – Mayor Rossbach N2. Council Management Staff Retreat – Councilmember Nephew N3. Citizens Forum – Councilmember Nephew F2.RemoveF2. from the agenda Ramsey/Washington Suburban Cable Commission Update – Kim Facile – Councilmember Nephew Councilmember Llanasmoved to approve the agenda as amended. Seconded by Councilmember Juenemann. Ayes – All The motion passed. E. APPROVAL OF MINUTES 1.Approval of January 25, 2010, City Council Meeting Minutes Mayor Rossbach had a correction on page 10, H1.,adding (Jerry Markie, Faye Peterson, and Mr. Decker) that spoke during the public hearing but hadsigned up to speak on the Sign Ordinance Public Hearing sheet rather than the Hills & Dales Area Street Improvement Public Hearing. Councilmember Nephew had a clarification onpage 12 that the motion to amend the main motion be reflectedwhich wasmade by Councilmember Nephew and seconded by Councilmember Llanas andpassed four to onewith Councilmember Juenemann voting Nay. Also on page 38 of the minutes, item N2.inthe last sentence correct the word panderingto panhandling. Councilmember Juenemann had a correction to page 12 item M1.a., the date and time of the Council Manager Retreat should say Friday, February 5, from 8:30 a.m.to 5 p.m. February 8, 2010 PacketPageNumber7of145 1 City Council MeetingMinutes Councilmember Nephewmoved to approve the January 25, 2010, City Council Meeting Minutes as amended. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1.Swearing In Ceremony For New Paramedic/Firefighters Timothy Linder, Erik Kubat, Nick Hendrickson, and Firefighters Jake Capistrant, Ken Nielsen, Robert Wyse, Zach Hill, Jonathan Jones and Kenneth Powers. a.Maplewood Fire Chief, Steve Lukin stated how each personbecame a paramedic/firefighterand introduced them individually before they were sworn in by City Clerk Guilfoile. Each paramedic/firefighter had a loved one come forward to pintheir badgeon. 2. Ramsey/Washington Suburban Cable Commission Update – Kim Facile (Councilmember Nephew requested that this item be removed from the agenda due to the absence of Kim Facile) 3.Commissioner Appointments To Fill Vacancies a.Environmental & Natural Resources b.Planning Commission c. Housing and Redevelopment Authority Councilmember Nephew moved to appoint the following people to the Environmental & Natural ResourcesCommission, Planning Commission, and Housing and Redevelopment Authority. 1.Environmental & Natural Resources Commission - Randee Edmondson, Term Expiring, September 30, 2012 2.Planning Commission - Tanya Nuss, Term Expiring December 31, 2012 3.Planning Commission- Al Bierbaum Term Expiring December 31, 2012 4.Housing and Redevelopment Authority – Colleen Thompson, Term Expiring September 25, 2011 Seconded by Councilmember Juenemann. Ayes – All The motion passed. G. CONSENT AGENDA 1.Councilmember Nephewmoved to approve items 1-12. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. February 8, 2010 PacketPageNumber8of145 2 City Council MeetingMinutes 1. Approval of Claims CouncilmemberNephewmoved Approval of Claims. ACCOUNTS PAYABLE: $ 393,924.20Checks # 80423thru # 80476 Dated 01/21/10 thru 01/26/10 $ 104,786.95Disbursements via debits to checking account Dated 01/15/10 thru 01/21/10 $ 667,126.66Checks # 80477thru # 80536 Dated 01/25/10 thru 02/02/10 $ 487,678.90Disbursements via debits to checking account Dated 01/22/10 thru 01/28/10 __________________ $ 1,653,516.71Total Accounts Payable PAYROLL $ 649,292.74Payroll Checks and Direct Deposits dated 01/22/10 $ 2,229.75Payroll Deduction check #8415 thru #8513 Dated 01/22/10 ___________________ $ 651,522.49Total Payroll GRAND TOTAL $ 2,305,039.20 Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 2.Request Approval of 2010 Animal Control Contract CouncilmemberNephewmoved toapprove the 2010 Animal Control Contract. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 3Resolution Accepting Donation to the Police Department From Residential Mortgage . Group Councilmember Nephewmoved toapprove the $200 donation to the police department from Residential Mortgage. February 8, 2010 PacketPageNumber9of145 3 City Council MeetingMinutes RESOLUTION 10-02-339 AUTHORIZING GIFT TO CITY WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor’s terms if so-prescribed, and; WHEREAS, Residential Mortgage Group (RMG) wishes to grant the City of Maplewood the following: $200, and; WHEREAS, Residential Mortgage Grouphas instructed that the City will be required to use the aforementioned for: use by the Police Department to directly improve the community where the donators will be living, and; WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a four-fifths majority of its governing body’s membership pursuant to Minnesota Statute §465.03; NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms and conditions as may be requested or required. The Maplewood City Council passed this resolution by four-fifths or more majority vote of its membership onFebruary 8, 2010. Signed:Signed:Witnessed: _______________________________________ ___________________ (Signature) (Signature) (Signature) Mayor______________Chief of Police_________ City Clerk____________ (Title) (Title) (Title) ________________________________________ ____________________ (Date) (Date) (Date) Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 4.Approval of Planning Commission 2009 Annual Report Councilmember Nephewmoved toapprove the Planning Commission 2009 Annual Report. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. February 8, 2010 PacketPageNumber10of145 4 City Council MeetingMinutes 5.Approval of Berwald CUP Review Councilmember Nephewmoved toapprove the Kenneth Berwald Residential Garage CUP Review at 2080 Prosperity Road and review it again in one year. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 6.Sign Ordinance Summary Public Review Councilmember Nephewmoved toapprove the Sign Ordinance Summary Public Review to be printed in the official newspaper. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 7.County Road D Street Improvements (McKnight To Lydia), City Project 08-20, Consider Resolution Reducing Retainage On Existing Construction Contract Councilmember Nephewmoved toapprove the County Road D Street Improvements (McKnight to Lydia), City Project 08-20, Consider Resolution Reducing Retainage on Existing Construction Contract. RESOLUTION 10-02-340 DIRECTING REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT PROJECT 08-20 WHEREAS, the City Council of Maplewood, Minnesota has previously ordered Improvement Project 08-20,County Road D Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the contractor, T.A. Schifsky and Sons, Inc., has requested, by written notice, a reduction in contract retainage, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA thatthe retainage within the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, from 5% to 0.5%. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 8.Approve Entering Into Contract For Residential Sanitary Sewer Cleaning And Televising For 2010 Capital Improvement Projects CouncilmemberNephewmoved toapprove entering into contract for residential sanitary sewer cleaning and televising with Roto Rooter for 2010 capital improvement projects. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. February 8, 2010 PacketPageNumber11of145 5 City Council MeetingMinutes 9.Request Approval For Vehicle and Equipment Purchases CouncilmemberNephewmoved toapprove the request for the vehicle and equipment purchases under state contracts for a total cost of $181,602.28 Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 10.Stillwater Road Improvements, City Project 09-04, Consider Approval Of Cooperative Agreement With Mn/DOT Councilmember Nephewmoved toapprove the resolution ratifying the approval of cooperative agreement95693 with Mn/DOT for funding purposes of the Stillwater Road Improvements. Changes are authorized if made by the City Attorney. CITY OF MAPLEWOOD RESOLUTION 10-02-338 IT IS RESOLVED that the City of Maplewood enter into Mn/DOT Agreement No.95693 with the State of Minnesota, Department of Transportation for the following purposes: To provide for the advancement of ARRA funds by the State to the City for costs relating to the grading, milling, bituminous overlay and surfacing construction and other associated construction to be performed upon, along and adjacent to Trunk Highway No.5 from Minnehaha Avenue to Century Avenue within the corporate City limits under State Project No.6230-28. IT IS FURTHER RESOLVED that the Mayor and the City Clerkareauthorized to execute the Agreement and any amendments to the Agreement. CERTIFICATION I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of Maplewood at an authorized meeting held on the 8thday of February, 2010, as shown by the minutes of the meeting in my possession. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 11.Approval of2009 Budget Carryovers Councilmember Nephewmoved toapprove the 2009 Budget Carryovers for $153,351. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 12.Appointment To Joint Ice Arena Board Councilmember Nephewmoved toappoint CouncilmemberWasiluk as the alternate to the Joint Ice Arena Board. Seconded by CouncilmemberJuenemann. Ayes – All February 8, 2010 PacketPageNumber12of145 6 City Council MeetingMinutes The motion passed. H. PUBLIC HEARING None. I.UNFINISHED BUSINESS 1.Approval of Ordinance Implementing Electric Franchise Fee for 2010-2015. a.City Attorney, Alan Kantrud gave the update on the agenda report and answered questions of thecouncil. CouncilmemberNephewmoved to approve the Ordinance first readingfor the Electric Franchise fee for 2010-2015. ORDINANCE NO. 898 AN ORDINANCE IMPLEMENTING AN ELECTRIC SERVICE FRANCHISE FEE ON NORTHERN STATES POWER COMPANY, A MINNESOTA CORPORATION, D/B/A XCEL ENERGY, ITS SUCCESSORS AND ASSIGNS, FOR PROVIDING ELECTRIC SERVICE WITHIN THE CITY OF MAPLEWOOD. THE CITY COUNCIL OF THE CITY OF MAPLEWOOD DOES ORDAIN: SECTION 1 . The City of Maplewood Municipal Code is hereby amended to include reference to the following Special Ordinance. Subdivision 1. Purpose . The Maplewood City Council has determined that it is in the best interest of the City to continue to impose a franchise fee on those public utility companies that provide electric services within the City of Maplewood. (a)Pursuant to City Ordinance 852, memorializing a Franchise Agreement between the City of Maplewood and Northern States Power Company, a Minnesota corporation, d/b/a Xcel Energy, its successors and assigns, the City has the right to impose a franchise fee on Northern States Power Company, a Minnesota corporation, d/b/a Xcel Energy, its successors and assigns, in an amount and fee design as set forth in Section 9 of the Northern States Power Company Franchise Agreement and in thefee schedule attached hereto as Schedule A. Subdivision 2. Franchise Fee Statement . A franchise fee is hereby imposed on Northern States Power Company, a Minnesota Corporation, d/b/a Xcel Energy, its successors and assigns, under its electric franchisein accordance with the schedule attached hereto and made a part of this Ordinance, commencing with the Xcel Energy March, 2010 billing month. Sixty days written notice to Xcel Energy of the increase and resolution of intent to modify rates having been accomplished in December, 2009. This fee is an account-based fee on each premise and not a meter-based fee. In the event that an entity covered by this ordinance has more than one meter at a single premise, but only one account, only one fee shall be assessed to that account. If a premise has two or more meters being billed at different rates, the Company may have an account for each rate classification, which will result in more than one franchise fee assessment for electric service to February 8, 2010 PacketPageNumber13of145 7 City Council MeetingMinutes that premise. If the Company combines the rate classifications into a single account, the franchise fee assessed to the account will be the largest franchise fee applicable to a single rate classification for energy delivered to that premise. In the event any entities covered by this ordinance have more than one premise, each premise (address) shall be subject to the appropriate fee. In the event a question arises as to the proper fee amount for any premise, the Company’s manner of billing for energy used at all similar premises in the city will control. Subdivision 3. Payment . The said franchise fee shall be payable to the City in accordancewith the terms set forth in Section 9.4 of the Franchise. Subdivision 4. Surcharge . The City recognizes that the Minnesota Public Utilities Commission allows the utility company to add a surcharge to customer rates to reimburse such utility company for the cost of the fee and that Xcel Energy will surcharge its customers in the City the amount of the fee. Subdivision 5. Record Support for Payment . Xcel Energy shall make each payment whendue and, if required by the City, shall provide at the time of each payment a statement summarizing how the franchise fee payment was determined, including information showing any adjustments tothe total surcharge billed in the period for which the payment is being made to account for any uncollectibles, refunds or error corrections. Subdivision 6. Enforcement . Any dispute, including enforcement of a default regarding this ordinance will be resolved in accordance with Section 2.5 of the Franchise Agreement. Subdivision 7. Effective Date of Franchise Fee . The effective date of this Ordinance shall be after its publication. A resolution, passed and certified, of intent to modify rates and proposed Ordinance was sent sixty (60) days prior to the proposed date of rate modification. Collection of the fee shall commence as provided in Subdivision 2. Subdivision 8. Sunset Clause. This ordinance shall automatically sunset on February 28, 2015, unless the City Council acts to renew or extend the fee at least six (6) months prior to the sunset date. The City Council may unilaterally renew or extend the fee on the same terms and conditions. Without waiver of any rights under Minnesota law, the City Council shall seek agreement from Company if the City intends to change the fee rate or fee design. Subdivision 9. Repeal of prior Implementing Ordinance . By adoption of this Ordinance, the previous implementation Ordinance, numbered 854, passed September 27, 2004, is hereby repealed. Passed and approved: February 8, 2010. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. February 8, 2010 PacketPageNumber14of145 8 City Council MeetingMinutes Councilmember Juenemann moved to waive the Second Readingof the Ordinance for the Electric Franchisefee for 2010-2015. Seconded by Councilmember Llanas. Ayes – All The motion passed. J.NEW BUSINESS 1.Home Occupation Request For Hair Salon – Joan Vellieux, 2316 Hoyt Avenue. a.Community Development & Park Director, DuWayne Konewko gave the report. 1.Joan Vellieux, Maplewood,addressed the council. Councilmember Nephewmoved to approve the home occupation request for hair salon for Joan Vellieux, 2316 Hoyt Avenuewith the following conditions: 1.Meeting all conditions of the city’s home occupation ordinance. This includes that the area of the home occupation is limited in size to 20 percent of the floor area of the house. 2.Customer hours for this home occupation are limited from 9 a.m. to 9 p.m., Monday through Saturday. 3.There shall be no more than 25 customers visiting the home per week. 4.All customers or visitors to the business shall park on the driveway. 5.Provide a five-pound ABC dry chemical fire extinguisher in the room. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 2.Consider Approval Of Recommendations For Fish Creek Natural Area Greenway a.Natural Resources Coordinator, Ginny Gaynorgave the report and answered questions of the council. Mayor Rossbach asked if anyone wanted to address the council. 1.Ron Cockriel, Maplewood, addressed the council. Councilmember Nephewmoved to approve the recommendations for Fish Creek Natural Area Greenway. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 3.Request Approval To Purchase Audio & Video Recording Equipment For Police Department Interview Rooms a.Maplewood Fire Chief, Dave Thomalla gave the report. CouncilmemberJuenemannmoved to approve the purchase of audio & video recording equipment for Police department interview rooms. Seconded by CouncilmemberWasiluk. Ayes – All The motion passed. February 8, 2010 PacketPageNumber15of145 9 City Council MeetingMinutes 4.Request Approval To Purchase Four Additional In-Squad Video Systems a.Maplewood Fire Chief, Dave Thomalla gave the report. Councilmember Juenemannmoved to approve the purchase of four additional in-squad video systems from L-3Communications Mobile-Vision, Inc. Seconded by CouncilmemberWasiluk. Ayes – All The motion passed. 5.Rice/TH 36 Interchange Improvements, City Project 09-07, Resolution Accepting Report And Calling A Public Hearing a.Deputy Public Works Director, City Engineer, Michael Thompson gave the report and answered questions of the council. Councilmember Nephewmoved to approve the Rice/TH 36 Interchange Improvements, City Project 09-07, Resolution Accepting Report and Calling a Public Hearing. RESOLUTION 10-02-341 ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING rd WHEREAS, pursuant to resolution of the council adopted November 23, 2009, a report has been prepared by the city engineering divisionor its representativewith reference to the improvement of the Rice/TH 36 InterchangeImprovements, City Project 09-07, and this report th was received by the council on February 8, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.The council will consider the interchangeimprovement of Rice/ TH 36 Interchange Improvementsin accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $26,970,000with special assessments estimated at $191,500. nd 2.A public hearing shall be held on such proposed improvement on the 22day of February, 2010in the council chambers of city hall at 7:00p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. th Approved this 8day of February 2010. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 6.Consider Adoption Of the Special Assessment Policy a.Deputy Public Works Director, City Engineer, Michael Thompson gave the report and answered questions of the council. b.City Attorney, Alan Kantrud answered questions of the council. February 8, 2010 PacketPageNumber16of145 10 City Council MeetingMinutes c. Assistant City Manager, Public Works Director, Chuck Ahl answered questions of the council. Councilmember Nephewmoved to approve the Special Assessment Policy for the City of Maplewoodwith changes during the council discussion noted by staff. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. K.VISITOR PRESENTATIONS 1.Mark Bradley,Maplewood.Mr. Bradley requested that Visitor Presentations be moved to the beginningof the city council meeting. 2.Bob Zick, North St. Paul. Mr. Zick gave the definition of “political”. Mr. Zick commented on the council management retreat on February 5, 2010 and the speaker Barb Strandel. L.AWARD OF BIDS None. M.ADMINISTRATIVE PRESENTATIONS th 1. 4of July Fireworks – th a.City Manager, James Antonenreminded the council that July 4fireworks were not in the 2010 budget and inquired if the city council was interested in holding the event with reserve funds. No action was taken. N.COUNCIL PRESENTATIONS 1.National League of Cities in Washington – Mayor Rossbach a.Mayor Rossbach said he would be interested in attendingthe National League of Cities Congressional City Conferenceis in Washington March 13-17, 2010. b.City Manager,James Antonen addressed the council on this subject matterand indicated that he would be attending and recommended that Mayor Rossbach attend as well as another city council member if possible. The council supported Mayor Rossbach and City Manager Antonen attending the conference along with Councilmember Juenemann if her schedulepermits. 2.Council Management Retreat – Councilmember Nephew a.Councilmember Nephew reviewed the goals discussed at the Council Management Retreat of February 5, 2010, at the Clarence Street firestation. Councilmember Nephew enjoyed the retreat and felt it was very worthwhileand good government shared with staff and the council. b.Councilmember Juenemann agreed that the retreat was very worthwhile and felt it was important to come together as a team. February 8, 2010 PacketPageNumber17of145 11 City Council MeetingMinutes 3.Citizens Forum – Councilmember Nephew a.Councilmember Nephew discussed the Citizens Forum heldSaturday, February 6, 2010, and the topic ofEconomic Development. b.Mayor Rossbach reminded everyone that thenext Citizens Forum will be held Saturday, March 6, 2010, at Fire Station Number 4at 2501 Londin Lane. O.ADJOURNMENT Mayor Rossbachadjourned the meeting at 9:30p.m. February 8, 2010 PacketPageNumber18of145 12 City Council MeetingMinutes Agenda Item F2 MEMORANDUM TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer/ Dep. Public Works Director Resolution of Appreciation for Jerry Meyer SUBJECT: DATE: February 9, 2010 INTRODUCTION The council will consider adopting a resolution of appreciation for the 40 years of dedicated service Jerry Meyer has provided to the City of Maplewood. DISCUSSION To my knowledge Jerry Meyer is the longest serving employee for the City of Maplewood. Jerry started with the City back in February of 1970 and recently retired in early February 2010. Jerry worked in the City’s street maintenance division and began plowing Maplewood streets just 13 years after the City was officially incorporated. Jerry began employment with the Village of Maplewood when City Hall was located in the Gladstone neighborhood where the Clarence Street Fire Station is located. Within the building with limited heat there was only room for four trucks and a motor grader. The building floor was half concrete and half dirt. All other equipment was kept outside. At that time seven people were in the maintenance department as the City had much less developed roadway and responsibilities. Jerry recalls starting with the use of fixed main plows and then transitioning to the first 2-way and winged plows in 1980, ten years after his start with the City. During that time Ramsey County staff plowed all of the streets south of Upper Afton Road. Jerry was an outstanding employee and always had a positive attitude. He set an example through his actions and always had an attitude of “not what the City could do for him, but rather what could he do for the benefit of the City.” To reflect Jerry’s immense contribution to the City and its residents over his 40 years of service the salt shed is proposed to be named after him. A sign would be placed in front of the shed reading, “Meyer’s Salt Shed.” RECOMMENDATION Adopt the attached resolution of appreciation for Jerry Meyer. Attachment: Resolution of Appreciation PacketPageNumber19of145 Agenda Item F2 Attachment 1 RESOLUTION OF APPRECIATION WHEREAS, Jerry Meyer has been an employee of the City of Maplewood for forty years, from February 1970 to February 2010 and has served faithfully in that capacity; and WHEREAS, the City of Maplewood has appreciated his loyalty, insights, and hard work; and WHEREAS, Mr. Meyer has contributed his skills and abilities for the betterment of the City of Maplewood over a period of 40 years; and WHEREAS, Mr. Meyer has shown dedication to his duties and has consistently contributed his leadership and effort for the benefit of the City and its Citizens. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, that Jerry Meyer is hereby extended our gratitude and appreciation for his 40 years of dedicated service to the City. IT IS FURTHER RESOLVED that the Public Works Salt Shed is hereby named “Meyer’s Salt Shed” to reflect the immense contribution Mr. Meyer has made throughout his career with the City. Passed by the Maplewood City Council on February 22, 2010. ____________________________________ Will Rossbach, Mayor Attest: ________________________________ Karen Guilfoile, City Clerk PacketPageNumber20of145 Agenda Item F3 AGENDA REPORT TO: James W. Antonen, City Manager FROM: Chuck Ahl, Assistant City Manager DATE: February 2, 2010 RE: Ramsey/Washington Suburban Cable Commission Update – Kim Facile BACKGROUND/SUMMARY The Ramsey/Washington Suburban Cable Commission was established by twelve (12) municipalities located in the northeastern suburbs of the Twin Cities toadminister local cable franchises. The Cable Commission’s mission is: • Monitor theoperation and activities of cable communications and the cable system serving these municipalities • Provide coordination of administration, enforcement, and renewal of the cable franchises of these municipalities • Promote, coordinate, administer and develop community cable television programming • And conduct such other authorized activities to insure equitable and reasonable rates and service levels for the citizens of these municipalities. Maplewood has a representative on this commission and the City Council has reappointed Kim Facile to represent Maplewoodon January 11, 2010. Ms. Facile has accepted this reappointment and agreed to come before the Council during this meeting to give an update on the Cable Commission.A copy of her PowerPoint presentation is attached to this report. RECOMMENDATION No action necessary. Attachment: 1.PowerPoint Presentation PacketPageNumber21of145 AgendaItemF3 2/17/2010 Attachment1 Ramsey/Washington Cable Communications Commission Overview & Update Report to City Council Kim Facile, Representative to Commission February 22, 2010 Basic explanation of the Commission •Cable Commission created in early 1980s •Jointpowersmembershipof12cities Jointpowersmembershipof12cities •Coordinated initial cable franchising process •First franchise granted in 1983 •Franchise renewed in 1999 (expires 2014) Membership of the Commission •Birchwood Village •Dellwood •Grant •Lake Elmo •Mahtomedi •Maplewood •Maplewood •North St. Paul •Oakdale •Vadnais Heights •White Bear Lake •White Bear Township •Willernie 1 PacketPageNumber22of145 AgendaItemF3 2/17/2010 Attachment1 Duties of Commission •Administration & Enforcement of Franchise •Resolve Citizen & Subscriber Complaints • Regulation of Rates (as authorized by Regulation of Rates (as authorized by Federal law) •Transfers of ownership & sale of system •Franchise renewal •Operation of local access programming Cable Development -Maplewood VIDEO SERVICE •Cable lines pass virtually all households in Maplewood •Generally, about 50-55% of these households subscribe to cable television service •Estimated that 20% subscribe to a competitive video service such as Dish Network or DirectTV •PEG Universal Service available free of charge from Comcast Cable Development -Maplewood VIDEO SERVICE (cont’d) •Comcast will continue to upgrade its network in 2010 to support more network in 2010 to support more channels, greater high definition video options, and increased selections for on-demand programs. This upgrade is being called the “World Of More” project 2 PacketPageNumber23of145 AgendaItemF3 2/17/2010 Attachment1 Cable Development -Maplewood BROADBAND INTERNET •Estimated 30-35% of households subscribe to Comcast broadband internet service •Comcast offers several speed levels for residential service, topping at 50 Mbps •Last Spring, Comcast launched 100 Mbps service for business customers (including home-based businesses) Institutional Network •A communications network provided by Comcast for use by municipalities •Video transport of council meeting to subscribers •Computer networking •Interconnects city buildings •Interconnects other municipalities •Interconnects the Metro region Local Programming Cable Channels •Religious access Ch. 14 –47 new shows/month –15 faith institutions identified in Maplewood •Public access Ch. 15—SCC •Government access Ch. 16--GTN –Programming determined by City management •RWTV Ch. 18 –Programming areas selected by LPC and procured by SCC staff –Evolving from NASA with new programs 3 PacketPageNumber24of145 AgendaItemF3 2/17/2010 Attachment1 Local Programming Cable Channels— Continued •On Location Ch. 19 –Candidate Debates, School and Community Concerts, Graduations, Sports, Parades –Piii tff dtirzewnnngsaproucons Piiitffdti •School District Ch. 20—Dist ISD 622 –Initiated from Dist 622 offices in NSP •Ch 95 –Programming Bulletin Board Maplewood -Local Programming •Produced by production staff ,.’ Your Police Report Inside Health Care at St Johns Your Police Report Inside Health Care at St Johns Hospital •Shown on Channel 16 and Channel 19 •Variety of stories included in magazine-style shows •New monthly show in discussion stage SCC Public Access Operations •25Anniversary Celebrated in 2009 th •25Anniversary Celebrated in 2009 •$12,809 in grants awarded to local community access producers in 2009 •Cameras, edit suites, dub racks, Producer’s Club, classes available •Open Mic night every Thursday at 6 p.m. Nano studio expanded 4 PacketPageNumber25of145 AgendaItemF3 2/17/2010 Attachment1 Budgeting & Finance of Commission •Financing of Commission comes from franchise agreement with Comcast •Franchise Fees and PEG Operating Grants—5% of revenues •Annual Budget Proposal & Activity Report Submitted to Municipalities in August--$1,817,000 for 2010 •Annual Audit Reported to Municipalities Budgeting & Finance of Commission •Annual Redistribution of Franchise Fees – Maplewood received: Maplewood received: •$151,286 in 2008 (for 2007 audit year) •$167,325 in 2009 (for 2008 audit year) Cable-Related Legislative & Regulatory Issues •CAP Act -To preserve and clarify PEG access funding •Commission monitoring 2010 State Legislature for any cable related bills 5 PacketPageNumber26of145 AgendaItemF3 2/17/2010 Attachment1 Ramsey/Washington Cable Communications Commission Overview & Update Report to City Council Kim Facile, Representative to Commission 6 PacketPageNumber27of145 Agenda Item F4 Agenda Report TO: James W. Antonen, City Manager FROM: Chuck Ahl, Assistant City Manager DATE: February 16, 2010 RE:Reappointment of Matt Wise to the CDRB BACKGROUND/SUMMARY Staff anticipates the City Council to interview Matt Wise for reappointment to the Community Design Review Board on February 22, 2010 during the Council-Manager Workshop. The Council will have conducted the interview and submitted voting ballots to staff to tally the results RECOMMENDATION If the Council voted to reappoint Mr. Wise, staff recommends the City Council formally appoint January 1, 2012. Mr. Wise to the Community Design Review Board with a term to expire on PacketPageNumber28of145 Agenda Item F5 Agenda Report TO: James W. Antonen, City Manager FROM: Chuck Ahl, Assistant City Manager DATE: February 16, 2010 RE:Appointment to fill Vacancy on the Housing Redevelopment Authority Created by Commissioner Resignation BACKGROUND/SUMMARY On February 10, 2010, Community Development & Parks Staff received a verbal resignation from Josh Richter of the Housing Redevelopment Authority. Mr. Richter’s term is scheduled to expire on January 25, 2011. On February 8, 2010, the City Council conducted of interviews of 5 candidates to fill a different vacancy on the Housing Redevelopment Authority. Since Mr. Richter’s resignation was received within such a short time of interviews, Staff willrecommend the use of those voting results to appoint a candidate to fill this vacancy. th Please see below for a tabulation of the voting record from February 8interviews: RossbachJuennemanLlanasNephewWasiluk Total Points Je Moua 212319 ScottWilhelm 3334316 Colleen Thompson 121127 Paul Arbuckle 4442418 Mark Bradley 4445421 The Council ranked each candidate during the interviews, 1 being the highest score. The candidate with the least points, therefore receiving the highest ranking, was then appointed. nd Colleen Thompson was appointed on February 8. The candidate who had the 2least points is Je Moua. RECOMMENDATION Based on the results from the tallied votes of February 8, 2010, Staff recommends the Council appoint Je Moua to fill the vacancy created by Josh Richter’s resignation. The term should be appointed to expire on January 25, 2011. PacketPageNumber29of145 THIS PAGE IS INTENTIONALLY LEFT BLANK PacketPageNumber30of145 G-1 AGENDA NO. AGENDA REPORT TO:City Council Finance Director FROM: RE:APPROVAL OF CLAIMS February 22, 2010 DATE: Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 399,479.95Checks # 80537 thru # 80595 dated 01/30/10 thru 2/09/10 $ 7,743,073.99Disbursements via debits to checking account dated 1/29/10 thru 2/04/10 $ 137,067.82Checks # 80596 thru # 80652 dated 02/09/10 thru 02/16/10 $ 345,672.52Disbursements via debits to checking account dated 2/05/10 thru 02/12/10 $ 8,625,294.28Total Accounts Payable PAYROLL $ 560,776.04Payroll Checks and Direct Deposits dated 02/05/10 $ 2,504.75Payroll Deduction check # 100858 thru # 1008590 dated 02/05/10 $ 563,280.79Total Payroll $ 9,188,575.07GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. kf attachments PacketPageNumber31of145 P:\APPROVAL OF CLAIMS\2010\AprClms 2-05-10 and 2-12-10.xlt Check Register City of Maplewood 02/05/2010 CheckDateVendorDescriptionAmount 8053701/30/201004410OWEN LEE RECORDINGS, LLCTICKET REVENUE FROM JAN 30TH MCC2,635.20 8053802/02/201002464US BANKFUNDS FOR ATMS8,000.00 8053902/04/201001522STATE OF MINNESOTACIVIL FILING FEE - FORFEITURE FILING400.00 8054002/09/201002728KIMLEY-HORN & ASSOCIATES INCPROJ 08-13 PROF SRVS THRU 12/3017,656.95 02/09/201002728KIMLEY-HORN & ASSOCIATES INCPROJ 09-13 PROF SRVS THRU 12/302,547.99 02/09/201002728KIMLEY-HORN & ASSOCIATES INCPROJ 09-07 PROF SRVS THRU 12/312,078.94 8054102/09/201001546SUBURBAN SPORTSWEART-SHIRTS FOR LOSE2WIN PROG391.00 8054202/09/201001190XCEL ENERGYELECTRIC UTILITY14,647.95 02/09/201001190XCEL ENERGYELECTRIC UTILITY1,362.61 02/09/201001190XCEL ENERGYELECTRIC UTILITY59.44 02/09/201001190XCEL ENERGYELECTRIC UTILITY31.55 02/09/201001190XCEL ENERGYMETERED SPEED SIGN11.69 8054302/09/20100234710,000 LAKES CHAPTERMEMBERSHIP DUES150.00 8054402/09/201000111ANIMAL CONTROL SERVICESPATROL & BOARDING FEES 1/4 - 1/311,914.42 8054502/09/201004237ASSOC OF MN BLDG OFFICIALSMEMBERSHIP DUES400.00 8054602/09/201004414JOSEPH BLANKHAZ-MAT REFRESHER DRILL200.00 8054702/09/201000216BRIGGS & MORGAN, P.A.PROF SRVS LEGACY DEVELOPOMENT4,000.00 8054802/09/201000252CAPITOL CITY REG FIRE FIGHTERSDUES50.00 8054902/09/201003658CHARLES DEAVERREIMB FOR SUPPLIES & MILEAGE 1/8--1/2734.41 02/09/201003658CHARLES DEAVERREIMB FOR MILEAGE 12/22 - 12/313.03 8055002/09/201000485FBINAA NORTHWEST CHAPTERREGISTRATION FEES150.00 8055102/09/201003924FORMS & SYSTEMS OF MINNESOTATHERMAL PAPER FOR TICKET WRITER1,153.74 8055202/09/201002135GETHSEMANE LUTHERAN CHURCHPARK LAND LEASE - JAN2,200.00 02/09/201002135GETHSEMANE LUTHERAN CHURCHPARK LAND LEASE - FEB2,200.00 02/09/201002135GETHSEMANE LUTHERAN CHURCHPARK LAND LEASE - MARCH2,200.00 02/09/201002135GETHSEMANE LUTHERAN CHURCHPARK LAND LEASE - APRIL2,200.00 8055302/09/201000682RON HORWATHREIMB FOR POOL ROPE LOOPS 1/2136.96 8055402/09/201003759HOTSY EQUIPMENT OF MNCHEMICALS FOR PRESSURE WASHERS472.18 8055502/09/201004413IMAGE TREND, INC.IMPORT DATA IN THE MN FIRE SYS220.00 8055602/09/201004415INVENTORY TRADING CO.WORKSHIRTS413.00 8055702/09/201004220ISS FACILITY SERVICES-MPLSEVERGLAZE RESTROOM FLOORS1,994.67 8055802/09/201000827L M C I TCLAIM DEDUCTIBLE 110583631,000.00 8055902/09/201003445LANDSCAPE STRUCTURES INCPLAYGROUND EQUIPMENT PLUS SHIPPING 18,660.38 8056002/09/201001081M C P AMEMBERSHIP DUES45.00 8056102/09/201000935MAPLEWOOD FIRE FIGHTERS RELIEFANNUAL FUNDING FOR PENSION91,933.54 8056202/09/201002391MARK MARUSKAREIMB FOR SAFETY SHOES 1/29159.95 8056302/09/201004318MILLER EXCAVATING, INC.PROJ 08-10 REDUCTION IN RETAINAGE76,050.18 8056402/09/201003838MN FIAM BOOK SALESBOOKS FOR TRAINING NEW FIREFIGHTERS287.53 8056502/09/201000901MN GFOAMEMBERSHIP DUES120.00 02/09/201000901MN GFOAMEMBERSHIP FEE60.00 8056602/09/201004418MN TURF & GROUND FOUNDATIONREGISTRATION FEES1,550.00 8056702/09/201004379MORTON SALTROAD SALT~29,692.51 02/09/201004379MORTON SALTROAD SALT~1,713.30 8056802/09/201004417MPLS ST PAUL MAGAZINESUBSCRIPTION FEES15.98 8056902/09/201001124NATL ASSN OF TOWN WATCH - NATWMEMBERSHIP DUES25.00 8057002/09/201004391NAUTILUS, INC.REPAIR AB STRENGTH PIECE18.17 8057102/09/201000001ONE TIME VENDORREFUND A WEDDINGS EVENT CANCELLED175.00 8057202/09/201000001ONE TIME VENDORREFUND HUGHES UCARE BENEFIT140.00 8057302/09/201000001ONE TIME VENDORREFUND H DICKSON HP BENEFITS80.00 8057402/09/201000001ONE TIME VENDORREFUND F AUGE BCBS BENEFITS40.00 8057502/09/201000001ONE TIME VENDORREFUND C CHRYST UCARE BENEFIT40.00 8057602/09/201000001ONE TIME VENDORREFUND MCKENZIE UCARE BENEFIT40.00 8057702/09/201000001ONE TIME VENDORREFUND NESVACIL BCBS BENEFIT40.00 8057802/09/201000001ONE TIME VENDORREFUND OLSEN BCBS BENEFIT40.00 8057902/09/201000001ONE TIME VENDORREFUND T RYAN BCBS BENEFIT40.00 8058002/09/201000001ONE TIME VENDORREFUND J SCHEREK MEMBERSHIP25.71 8058102/09/201000001ONE TIME VENDORREFUND C HOLZSCHUH UCARE BENEFIT20.00 8058202/09/201004406DAVID H. PETERSONSPEAKER FUR TRADE - JAN/FEB175.00 PacketPageNumber32of145 8058302/09/201001284POSTMASTERRENEW PERMIT #4903 STANDARD MAIL185.00 8058402/09/201000396DEPT OF PUBLIC SAFETYTRANSFER TITLES OF FORFEITED VEHICLE20.00 8058502/09/201001383ROSEVILLE AREA SCHOOLSSHARED FACILITY COST EDGERTON GYM24,103.00 8058602/09/201001409S.E.H.PROJ 09-15 ENGINEERING FEES9,833.25 02/09/201001409S.E.H.LIONS PARK STORM PLAN7,175.17 02/09/201001409S.E.H.ENGINEERING FEES6,668.75 02/09/201001409S.E.H.PROJ 07-19 ENGINEERING FEES4,853.55 02/09/201001409S.E.H.ORDINANCE UPDATES3,549.96 02/09/201001409S.E.H.1375 FROST HAZMAT ASSESSMENT3,458.76 02/09/201001409S.E.H.PROJ 09-16 ENGINEERING FEES3,160.29 02/09/201001409S.E.H.WETLAND MITIGATION MONITORING2,828.43 02/09/201001409S.E.H.ENGINEERING FEES361.29 02/09/201001409S.E.H.PROJ 08-12 ENGINEERING FEES316.38 8058702/09/201004412REED SCHRANKLERHAZELWOOD PARK SOCCER - LIGHTS300.00 8058802/09/201001455MICHAEL SHORTREEDREIMB FOR MEALS 1/23 - 1/2942.23 8058902/09/201000198ST PAUL REGIONAL WATER SRVSWATER UTILITY753.06 02/09/201000198ST PAUL REGIONAL WATER SRVSWATER UTILITY378.08 8059002/09/201001550SUMMIT INSPECTIONSELECTRICAL INSPECTIONS - JAN4,656.80 8059102/09/201004096TJ CONEVERA'S, INC.AMMUNITION3,900.00 8059202/09/201001635TOWER ASPHALT INCPROJ 07-25 HAZELWOOD FINAL PMT30,719.17 8059302/09/201002879WASHINGTON COUNTYWASH CO CITATION BOOK EXP118.40 8059402/09/201004416MOLLY WELLENSREIMB FOR MILEAGE 1/1475.00 8059502/09/201002880ZAHL PETROLEUM MAINTENANCE COREPAIR PARTS FOR FUEL PUMPS20.40 399,479.95 59Checks in this report. PacketPageNumber33of145 CITY OF MAPLEWOOD Disbursements via Debits to Checking account TransmittedSettlement DateDatePayeeDescriptionAmount 01/29/1002/01/10MonMN State TreasurerDrivers License/Deputy Registrar(city clrk)15,987.00 01/29/1002/01/10ARC AdministrationDCRP & Flex plan payments1,297.39 01/29/1002/01/10MN Dept of Natural ResourcesDNR electronic licenses947.50 02/01/1002/02/10TuesMN State TreasurerDrivers License/Deputy Registrar(city clrk)22,921.04 02/01/1002/02/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)8,285.70 02/01/1002/02/10US BankDebt Service Payment7,559,340.07 02/01/1002/02/10Pitney BowesPostage2,985.00 02/01/1002/02/10US Bank VISA One Card*Credit Card Billing Fee1,815.32 02/02/1002/03/10WedMN State TreasurerDrivers License/Deputy Registrar(city clrk)27,091.00 02/03/1002/04/10ThurMN State TreasurerDrivers License/Deputy Registrar(city clrk)14,939.91 02/03/1002/04/10US Bank VISA One Card*Purchasing Card Items68,896.30 02/04/1002/05/10FriMN State TreasurerDrivers License/Deputy Registrar(city clrk)18,567.76 TOTAL7,743,073.99 *Detailed listing of VISA purchases is attached. PacketPageNumber34of145 Check Register City of Maplewood 02/12/2010 CheckDateVendorDescriptionAmount 8059602/09/201003270MICHAEL A. MILLER/ISNBASKETBALL OFFICIALS 1/9 - 2/61,620.00 8059702/16/201000283CENTURY COLLEGETRAINING SITE FEE150.00 8059802/16/201001973ERICKSON OIL PRODUCTS INCCAR WASHES - JAN84.00 8059902/16/201002728KIMLEY-HORN & ASSOCIATES INCPROJ 09-04 PROF SRVS THRU 12/3114,809.70 8060002/16/201001337RAMSEY COUNTY-PROP REC & REV911 DISPATCH SRVS - JAN20,868.34 8060102/16/201001337RAMSEY COUNTY-PROP REC & REVVOTING SYSTEM FEES6,565.00 02/16/201001337RAMSEY COUNTY-PROP REC & REVPRINTING BALLOTS2,375.00 8060202/16/201000058CRAIG AICHELEREIMB FOR MILEAGE 02/0422.00 8060302/16/201000115MANDY ANZALDIREIMB FOR MILEAGE 10/1 - 12/3192.06 8060402/16/201003744ANTHONY BARILLA, JRVOLLEYBALL OFFICIAL528.00 8060502/16/201004419LOUISE A. BEAMANVOLLEYBALL OFFICIAL144.00 8060602/16/201000179JOSEPH BERGERONREIMB FOR SHOES/UNIFORM 2/01109.99 8060702/16/201004333BIG EVENT PRODUCTIONSFINAL PMT SOUND TECH MCC 1/30212.50 8060802/16/201000196BLUEBIRD RECOVERY PROGRAMSUB - BLUEBIRD RECOVERY NEWSLETTER55.00 8060902/16/201001865DON BOWMANVOLLEYBALL OFFICIAL543.00 8061002/16/201000211BRAUN INTERTEC CORP.PROJ 09-13 PROF SRVS THRU 1/22233.75 8061102/16/201000240C.S.C. CREDIT SERVICESAPPLICANT BACKGROUND CHECKS50.11 8061202/16/201001871KENNETH COOPERVOLLEYBALL OFFICIAL432.00 8061302/16/201000420DOWNTOWNER DETAIL CENTERVEHICLE CLEANING & DETAILING129.14 8061402/16/201004374EMS TECHNOLOGY SOLUTIONS, LLCAMB - LICENSE FEE180.00 8061502/16/201000509FIRE MARSHAL ASSN OF MNMEMBERSHIP DUES35.00 8061602/16/201004421TRACEY FREDRICKVOLLEYBALL OFFICIAL360.00 8061702/16/201004411JAMES VINCENT GREENVOLLEYBALL OFFICIAL48.00 8061802/16/201001867PERRY HANSONVOLLEYBALL OFFICIAL384.00 8061902/16/201000615HLB TAUTGES REDPATH, LTD2009 AUDIT/BANK RECONCILIATION14,808.50 8062002/16/201003597MARY JO HOFMEISTERREIMB FOR MILEAGE 1/5 - 1/2012.25 8062102/16/201003538PATRICK JAMES HUBBARDVOLLEYBALL OFFICIAL864.00 8062202/16/201001605IFP TEST SERVICES INCPSYCHOLOICAL EVALUATION NEW FF425.00 8062302/16/201004424THE KNOX COMPANYMEDICATION LOCK BOXES FOR AMB5,730.00 8062402/16/201000393 DEPT OF LABOR & INDUSTRYMONTHLY SURTAX - JAN 8361123035769.01 8062502/16/201002393MICHAEL LOCHENREIMB FOR MILEAGE & MEALS93.54 8062602/16/201004420ROBIN MCNULTYVOLLEYBALL OFFICIAL288.00 8062702/16/201001089MN UC FUNDUNEMPLOYMENT 4TH QTR5,027.60 8062802/16/201004391NAUTILUS, INC.SPINNING BIKE PEDALS1,162.43 8062902/16/201004198NORTHLAND MECHANICAL CONT INCINSTALL CO/NO2 MONITORS7,825.00 02/16/201004198NORTHLAND MECHANICAL CONT INCREPAIR OF MUA UNITS2,060.67 8063002/16/201000001ONE TIME VENDORREIMB M PETERS IRRIGATION SYS REPAIR545.00 8063102/16/201000001ONE TIME VENDORREIMB S HEGBERG IRRIGATION SYS REPA175.00 8063202/16/201000001ONE TIME VENDORREFUND D HONEYCUTT AMB 0600914576.27 8063302/16/201000001ONE TIME VENDORREFUND P HAANEN MEMBERSHIP74.98 8063402/16/201000001ONE TIME VENDORREFUND M MEISINGER OVERPMT OVERDR35.00 8063502/16/201000001ONE TIME VENDORREFUND M ERICSON - DROP IN MEMBERSH5.36 8063602/16/201004410OWEN LEE RECORDINGS, LLCSHOW TICKETS FOR JAN 30TH MCC75.60 8063702/16/201001863ROGER PACKERVOLLEYBALL OFFICIAL432.00 8063802/16/201001284POSTMASTERMAILING MARCH CITY NEWS4,500.00 8063902/16/201001302STEVEN PRIEMREIMB FOR MILEAGE 2/243.00 8064002/16/201003811PROM CATERINGBARTENDERS @ 1/30 CONCERT MCC427.50 8064102/16/201001313PUMP AND METER SERVICE INCFUEL CARDS/HOLDERS FLEET VEHICLES293.95 8064202/16/201002663CARL SAARIONVOLLEYBALL OFFICIAL216.00 8064302/16/201001497SPRINGSTED INCDISCLOSURE SERVICES2,265.00 8064402/16/201001574T.A. SCHIFSKY & SONS, INCPROJ 08-12 CASTLE AVE PARTPMT#630,626.60 8064502/16/201003088JOSEPH TRANREIMB FOR MEALS 1/27 - 1/2932.62 8064602/16/201003334UNIQUE PAVING MATERIALS CORPWINTER PATCH MATERIAL804.53 8064702/16/201001750THE WATSON CO INCMDSE FOR RESALE183.57 PacketPageNumber35of145 8064802/16/201001872MARK WEBERVOLLEYBALL OFFICIAL216.00 8064902/16/201003378MATT WOEHRLEREIMB FOR MILEAGE 2/229.00 8065002/16/201004423KRISTIE WOELFELVOLLEYBALL OFFICIAL432.00 8065102/16/201003948AARON WULFFBALLROOM DANCE INSTRUCTION232.25 8065202/16/201004199YOUTH SERVICE BUREAU, INC.YOUTH REFERRAL SRVS - 1ST QTR6,250.00 137,067.82 Checks in this report. 57 PacketPageNumber36of145 CITY OF MAPLEWOOD Disbursements via Debits to Checking account TransmittedSettlement DateDatePayeeDescriptionAmount 02/05/1002/08/10MonMN State TreasurerDrivers License/Deputy Registrar(city clrk)17,146.55 02/05/1002/08/10ICMA (Vantagepointe)Deferred Compensation7,768.31 02/05/1002/08/10MN Dept of Natural ResourcesDNR electronic licenses952.50 02/08/1002/09/10TuesMN State TreasurerDrivers License/Deputy Registrar(city clrk)11,089.23 02/08/1002/09/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)4,481.75 02/08/1002/09/10MidAmerica - INGHRA Flex plan51,606.31 02/08/1002/09/10PERAPERA84,447.52 02/08/1002/09/10US TreasurerFederal Payroll Tax (FICA)105,681.55 02/08/1002/09/10MN Dept of RevenueFuel Tax590.78 02/09/1002/10/10WedMN State TreasurerDrivers License/Deputy Registrar(city clrk)10,800.47 02/09/1002/10/10MidAmerica - INGHRA Flex plan350.02 02/09/1002/10/10Labor UnionsUnion Dues1,930.00 02/09/1002/10/10MN State TreasurerState Payroll Tax21,730.82 02/10/1002/11/10ThursMN State TreasurerDrivers License/Deputy Registrar(city clrk)11,429.46 02/11/1002/12/10FriMN State TreasurerDrivers License/Deputy Registrar(city clrk)15,667.25 TOTAL345,672.52 *Detailed listing of VISA purchases is attached. PacketPageNumber37of145 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 02/05/10JUENEMANN, KATHLEEN416.42 02/05/10LLANAS, JAMES416.42 02/05/10NEPHEW, JOHN416.42 02/05/10PERKINS, MATTHEW100.00 02/05/10ROSSBACH, WILLIAM473.15 02/05/10AHL, R. CHARLES5,320.03 02/05/10ANTONEN, JAMES5,800.00 02/05/10BURLINGAME, SARAH1,825.98 02/05/10CHRISTENSON, SCOTT2,020.93 02/05/10FARR, LARRY2,748.86 02/05/10JAHN, DAVID2,539.75 02/05/10RAMEAUX, THERESE3,033.24 02/05/10FORMANEK, KAREN1,762.17 02/05/10MITTET, ROBERT3,661.03 02/05/10ANDERSON, CAROLE2,400.04 02/05/10DEBILZAN, JUDY1,265.72 02/05/10JACKSON, MARY2,102.97 02/05/10KELSEY, CONNIE3,761.89 02/05/10LAYMAN, COLLEEN2,825.50 02/05/10CAREY, HEIDI2,494.95 02/05/10GUILFOILE, KAREN4,236.75 02/05/10KROLL, LISA1,851.71 02/05/10NEPHEW, MICHELLE1,554.15 02/05/10SCHMIDT, DEBORAH2,467.06 02/05/10SPANGLER, EDNA969.29 02/05/10THOMFORDE, FAITH892.50 02/05/10CORTESI, LUANNE963.24 02/05/10JAGOE, CAROL2,777.97 02/05/10KELLY, LISA1,162.02 02/05/10LARSON, MICHELLE1,086.99 02/05/10MECHELKE, SHERRIE1,086.09 02/05/10MOY, PAMELA1,273.52 02/05/10OSTER, ANDREA2,853.18 02/05/10WEAVER, KRISTINE2,181.36 02/05/10ARNOLD, AJLA1,152.00 02/05/10CORCORAN, THERESA1,882.15 02/05/10KVAM, DAVID4,168.15 02/05/10PALANK, MARY1,876.77 02/05/10POWELL, PHILIP4,287.35 02/05/10SVENDSEN, JOANNE2,986.03 02/05/10THOMALLA, DAVID9,589.86 02/05/10YOUNG, TAMELA1,882.15 02/05/10ABEL, CLINT2,988.56 02/05/10ALDRIDGE, MARK3,226.37 02/05/10BAKKE, LONN2,888.66 02/05/10BARTZ, PAUL3,099.06 PacketPageNumber38of145 02/05/10BELDE, STANLEY3,066.13 02/05/10BENJAMIN, MARKESE2,413.09 02/05/10BIERDEMAN, BRIAN4,613.29 02/05/10BOHL, JOHN6,108.84 02/05/10BUSACK, DANIEL3,655.62 02/05/10COFFEY, KEVIN4,911.34 02/05/10CROTTY, KERRY3,507.77 02/05/10DEMULLING, JOSEPH2,413.09 02/05/10DOBLAR, RICHARD3,576.98 02/05/10DUGAS, MICHAEL6,343.10 02/05/10FRITZE, DEREK2,516.66 02/05/10GABRIEL, ANTHONY5,857.28 02/05/10HAWKINSON JR, TIMOTHY2,413.09 02/05/10HER, PHENG2,419.54 02/05/10HIEBERT, STEVEN5,393.67 02/05/10JOHNSON, KEVIN4,614.16 02/05/10KALKA, THOMAS1,516.98 02/05/10KARIS, FLINT3,894.76 02/05/10KONG, TOMMY2,830.76 02/05/10KREKELER, NICHOLAS1,068.04 02/05/10KROLL, BRETT3,082.96 02/05/10LANGNER, TODD2,773.06 02/05/10LARSON, DANIEL394.23 02/05/10LU, JOHNNIE3,056.85 02/05/10MARINO, JASON3,096.01 02/05/10MARTIN, DANIEL2,515.01 02/05/10MARTIN, JERROLD2,988.56 02/05/10MCCARTY, GLEN3,749.83 02/05/10METRY, ALESIA2,773.06 02/05/10NYE, MICHAEL3,304.61 02/05/10OLSON, JULIE2,935.19 02/05/10RHUDE, MATTHEW2,943.34 02/05/10SHORTREED, MICHAEL5,935.71 02/05/10STEINER, JOSEPH3,028.74 02/05/10SYPNIEWSKI, WILLIAM2,773.06 02/05/10SZCZEPANSKI, THOMAS3,172.40 02/05/10TAUZELL, BRIAN2,007.91 02/05/10TRAN, JOSEPH2,930.85 02/05/10WENZEL, JAY3,043.80 02/05/10XIONG, KAO2,830.76 02/05/10BERGERON, JOSEPH4,219.66 02/05/10ERICKSON, VIRGINIA3,127.50 02/05/10FLOR, TIMOTHY6,605.91 02/05/10FRASER, JOHN3,373.13 02/05/10LANGNER, SCOTT2,983.45 02/05/10REZNY, BRADLEY2,456.23 02/05/10THEISEN, PAUL3,147.21 02/05/10THIENES, PAUL3,414.87 02/05/10BAUMAN, ANDREW2,851.29 02/05/10DAWSON, RICHARD2,965.07 02/05/10DOLLERSCHELL, ROBERT293.39 02/05/10EVERSON, PAUL3,158.40 02/05/10FOSSUM, ANDREW2,968.47 02/05/10HALWEG, JODI2,844.11 02/05/10JUNGMANN, BERNARD3,306.40 02/05/10LINDER, TIMOTHY2,470.63 PacketPageNumber39of145 02/05/10NOVAK, JEROME3,561.96 02/05/10OLSON, JAMES2,928.79 02/05/10PETERSON, ROBERT3,340.91 02/05/10PLACE, ANDREA2,702.22 02/05/10SEDLACEK, JEFFREY3,045.54 02/05/10STREFF, MICHAEL2,937.59 02/05/10SVENDSEN, RONALD6,563.82 02/05/10GERVAIS-JR, CLARENCE3,472.00 02/05/10LUKIN, STEVEN3,115.33 02/05/10ZWIEG, SUSAN2,948.10 02/05/10KNUTSON, LOIS1,958.95 02/05/10NIVEN, AMY1,411.62 02/05/10PRIEFER, WILLIAM2,713.17 02/05/10BRINK, TROY2,244.55 02/05/10BUCKLEY, BRENT1,958.71 02/05/10DEBILZAN, THOMAS2,156.35 02/05/10EDGE, DOUGLAS2,845.89 02/05/10JONES, DONALD4,178.75 02/05/10MEISSNER, BRENT1,781.31 02/05/10MEYER, GERALD23,191.22 02/05/10NAGEL, BRYAN6,265.74 02/05/10OSWALD, ERICK2,467.63 02/05/10RUNNING, ROBERT2,380.05 02/05/10TEVLIN, TODD2,184.35 02/05/10BURLINGAME, NATHAN1,901.35 02/05/10DUCHARME, JOHN2,713.97 02/05/10EATON, MEGAN412.75 02/05/10ENGSTROM, ANDREW2,344.56 02/05/10JACOBSON, SCOTT2,344.57 02/05/10JAROSCH, JONATHAN2,709.36 02/05/10KREGER, JASON2,012.43 02/05/10KUMMER, STEVEN3,063.75 02/05/10LINDBLOM, RANDAL3,231.09 02/05/10LOVE, STEVEN3,140.30 02/05/10THOMPSON, MICHAEL3,745.90 02/05/10ZIEMAN, SCOTT132.00 02/05/10EDSON, DAVID2,418.27 02/05/10HINNENKAMP, GARY2,137.38 02/05/10MARUSKA, MARK4,983.11 02/05/10NAUGHTON, JOHN2,125.35 02/05/10NORDQUIST, RICHARD2,127.66 02/05/10SCHINDELDECKER, JAMES2,129.97 02/05/10BIESANZ, OAKLEY1,674.44 02/05/10DEAVER, CHARLES742.24 02/05/10GERNES, CAROLE247.81 02/05/10HAYMAN, JANET1,492.87 02/05/10HUTCHINSON, ANN2,622.79 02/05/10SOUTTER, CHRISTINE274.50 02/05/10WACHAL, KAREN914.08 02/05/10GAYNOR, VIRGINIA3,058.69 02/05/10FRY, PATRICIA1,953.26 02/05/10HALL, KATHLEEN135.00 02/05/10KONEWKO, DUWAYNE4,590.46 02/05/10SINDT, ANDREA2,034.95 02/05/10THOMPSON, DEBRA821.71 02/05/10EKSTRAND, THOMAS3,800.52 PacketPageNumber40of145 02/05/10MARTIN, MICHAEL2,530.95 02/05/10BRASH, JASON2,154.15 02/05/10CARVER, NICHOLAS3,211.95 02/05/10FISHER, DAVID3,778.99 02/05/10SWAN, DAVID2,686.95 02/05/10WELLENS, MOLLY1,690.37 02/05/10ANZALDI, MICHAEL126.00 02/05/10BERGER, STEPHANIE333.00 02/05/10BJORK, BRANDON440.00 02/05/10FRANK, PETER310.00 02/05/10JACKSON, ANGELA25.00 02/05/10JANASZAK, MEGHAN800.63 02/05/10KOHLMAN, JENNIFER256.69 02/05/10ROBBINS, AUDRA3,665.14 02/05/10ROBBINS, CAMDEN256.88 02/05/10SCHAAF, JARED184.00 02/05/10SCHALLER, SCOTT173.25 02/05/10SHERRILL, CAITLIN403.13 02/05/10TAYLOR, JAMES2,458.82 02/05/10ADAMS, DAVID1,683.52 02/05/10GERMAIN, DAVID2,147.59 02/05/10HAAG, MARK2,561.05 02/05/10SCHULTZ, SCOTT2,776.06 02/05/10ANZALDI, MANDY1,810.63 02/05/10BRENEMAN, NEIL1,939.70 02/05/10CRAWFORD - JR, RAYMOND744.47 02/05/10EVANS, CHRISTINE1,277.07 02/05/10FABIO-SHANLEY, MICHAEL375.51 02/05/10GLASS, JEAN2,103.67 02/05/10HANSEN, LORI2,912.02 02/05/10HER, CHONG220.50 02/05/10HER, PETER323.40 02/05/10HOFMEISTER, MARY1,059.25 02/05/10HOFMEISTER, TIMOTHY469.44 02/05/10LAMB, JACQUELINE279.00 02/05/10OLSON, SANDRA84.00 02/05/10PELOQUIN, PENNYE565.30 02/05/10PENN, CHRISTINE2,094.61 02/05/10SCHOENECKER, LEIGH511.25 02/05/10STARK, SUE301.50 02/05/10VANG, KAY321.00 02/05/10VUE, LOR PAO82.50 02/05/10AICHELE, MEGAN68.75 02/05/10AMUNDSON, DANIKA122.13 02/05/10ANDERSON, MAXWELL246.50 02/05/10BAUDE, SARAH71.00 02/05/10BEITLER, JULIE162.00 02/05/10BIGGS, ANNETTE109.65 02/05/10BRENEMAN, SEAN54.70 02/05/10BRUSOE, AMY141.48 02/05/10BRUSOE, CRISTINA276.40 02/05/10BUCKLEY, BRITTANY27.48 02/05/10CAMPBELL, JESSICA218.00 02/05/10CLARK, PAMELA112.50 02/05/10COLEMAN, DAYSHIA58.13 02/05/10DEMPSEY, BETH183.75 PacketPageNumber41of145 02/05/10DUNN, RYAN830.57 02/05/10ERICKSON-CLARK, CAROL98.00 02/05/10GRUENHAGEN, LINDA302.80 02/05/10HANSEN, HANNAH70.13 02/05/10HEINRICH, SHEILA321.00 02/05/10HOLMBERG, LADONNA509.00 02/05/10HORWATH, RONALD2,589.01 02/05/10JOYER, JENNA53.55 02/05/10KOGLER, RYAN239.60 02/05/10KOHLER, ROCHELLE34.00 02/05/10KRONHOLM, KATHRYN909.44 02/05/10KURZHAL, ALISON389.11 02/05/10MATESKI, WAYNE125.00 02/05/10MATHEWS, LEAH222.73 02/05/10MCCANN, NATALIE72.00 02/05/10MCCARTHY, ERICA141.25 02/05/10NADEAU, KELLY174.75 02/05/10PEHOSKI, JOEL100.00 02/05/10PROESCH, ANDY980.39 02/05/10RENFORD, NATHAN224.63 02/05/10RICHTER, DANIEL72.00 02/05/10RICHTER, NANCY1,737.42 02/05/10RONNING, ISAIAH175.69 02/05/10SCHAEFER, NATALIE48.25 02/05/10SCHREIER, ROSEMARIE142.00 02/05/10SCHUNEMAN, GREGORY53.08 02/05/10SJERVEN, BRENDA119.00 02/05/10SKAAR, SAMANTHA125.88 02/05/10SKUNES, KELLY135.50 02/05/10SMITH, ANN128.80 02/05/10SMITLEY, SHARON276.65 02/05/10TREPANIER, TODD150.00 02/05/10TUPY, ELIANA102.00 02/05/10TUPY, HEIDE155.40 02/05/10TUPY, MARCUS276.60 02/05/10WARNER, CAROLYN310.80 02/05/10WEDES, CARYL98.00 02/05/10WEEVER, NAOMI126.88 02/05/10WOLFGRAM, TERESA67.55 02/05/10WOODMAN, ALICE138.00 02/05/10YOUNCE, BLAISE116.00 02/05/10BOSLEY, CAROL319.80 02/05/10GIERNET, ASHLEY72.25 02/05/10LANGER, CHELSEA140.25 02/05/10LANGER, KAYLYN186.63 02/05/10SATTLER, MELINDA92.75 02/05/10SAVAGE, KAREN190.00 02/05/10ZAGER, LINNEA194.75 02/05/10BEHAN, JAMES2,198.56 02/05/10BOWMAN, MATTHEW337.40 02/05/10COLEMAN, PATRICK191.50 02/05/10CURRAN, JAMES360.00 02/05/10DOUGLASS, TOM1,339.32 02/05/10JOHNSON, JUSTIN294.38 02/05/10LONETTI, JAMES468.00 02/05/10MALONEY, SHAUNA210.25 PacketPageNumber42of145 02/05/10PRINS, KELLY1,255.62 02/05/10REILLY, MICHAEL2,823.35 02/05/10SCHOENECKER, KYLE174.00 02/05/10VALERIO, TARA288.80 02/05/10FINWALL, SHANN3,138.95 02/05/10AICHELE, CRAIG2,187.59 02/05/10PRIEM, STEVEN2,390.15 02/05/10WOEHRLE, MATTHEW2,095.75 02/05/10BERGO, CHAD2,651.63 02/05/10FOWLDS, MYCHAL3,520.72 02/05/10FRANZEN, NICHOLAS2,561.98 100852602/05/10WASILUK, JULIE416.42 100852702/05/10TAUBMAN, KEVIN230.00 100852802/05/10WELCHLIN, CABOT3,249.12 100852902/05/10ABRAHAMSON, AMANDA40.00 100853002/05/10ABRAHAMSON, TYLER37.50 100853102/05/10BONKO, NICHOLAS62.50 100853202/05/10BROZAK, NICHOLAS189.75 100853302/05/10BUCZKOWSKI, ALAN119.00 02/05/10BURBUL, ALEXIS37.50 1008534 02/05/10BURNS, KATIE199.00 1008535 02/05/10CHAMBERLAIN, JAMIE17.00 1008536 02/05/10CHEZIK, 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TACKLE$6.41 OAKLEY BIESANZ 01/19/201001/21/2010JOANN ETC #1970$98.19 OAKLEY BIESANZ 01/16/201001/18/2010RAINBOW FOODS 00088526$50.00 RON BOURQUIN 01/21/201001/25/2010SEARS ROEBUCK 1122$405.64 RON BOURQUIN 01/22/201001/25/2010HENRIKSEN ACE HARDWARE$18.80 RON BOURQUIN 01/23/201001/25/2010CARQUEST 01021104$18.14 RON BOURQUIN 01/27/201001/28/2010MENARDS 3022$13.43 RON BOURQUIN 01/19/201001/20/2010SPRINT AQUATICS$183.68 NEIL BRENEMAN 01/19/201001/20/2010SPRINT AQUATICS$1.13 NEIL BRENEMAN 01/22/201001/27/2010ATAFA CAMBRIDGE$85.54 NEIL BRENEMAN 01/23/201001/25/2010HRM USA, INC$155.80 NEIL BRENEMAN 01/28/201001/29/2010FOSTER SMITH MAIL ORDR$34.67 NEIL BRENEMAN 01/28/201001/29/2010PRICE CHOPPER, INC$213.72 NEIL BRENEMAN 01/14/201001/18/2010PANERA BREAD #1305($11.92)SARAH BURLINGAME 01/14/201001/18/2010OFFICE DEPOT #1090$360.58 SARAH BURLINGAME 01/15/201001/18/2010CITY BUSINESS-MINNEAPOLIS$59.00 SARAH BURLINGAME 01/22/201001/25/2010OFFICE DEPOT #1090$136.10 SARAH BURLINGAME 01/22/201001/25/2010TERRYBERRY COMPANY$1,076.25 SARAH BURLINGAME 01/25/201001/26/2010CUB FOODS, INC.$11.69 SARAH BURLINGAME 01/25/201001/27/2010RED LOBSTER US00002832$30.00 SARAH BURLINGAME 01/25/201001/27/2010THE OLIVE GARD00012005$30.00 SARAH BURLINGAME 01/26/201001/27/2010SUCCESSORIES$110.44 SARAH BURLINGAME 01/27/201001/29/2010OFFICE DEPOT #1090$7.33 SARAH BURLINGAME 01/16/201001/18/2010SUPERAMERICA 04022$19.22 DAN BUSACK 01/18/201001/20/2010CVS PHARMACY #1751 Q03$6.41 DAN BUSACK 01/14/201001/18/2010TIGER OAKS PUBLICATION$150.00 HEIDI CAREY 01/15/201001/18/2010DIS*RADIO DISNEY-KDIZ$2,500.00 HEIDI CAREY 01/18/201001/19/2010CITY PAGES$275.00 HEIDI CAREY 01/21/201001/25/2010PIONEER PRESS ADVERTISING$400.00 HEIDI CAREY 01/25/201001/26/2010ISTOCK *INTERNATIONAL$170.00 HEIDI CAREY 01/25/201001/26/2010CITY PAGES$275.00 HEIDI CAREY 01/19/201001/21/2010THE HOME DEPOT 2801$41.18 SCOTT CHRISTENSON 01/28/201001/29/2010VIKING ELEC-CREDIT DEPT.$689.54 SCOTT CHRISTENSON 01/28/201001/29/2010VIKING ELEC-CREDIT DEPT.$180.40 SCOTT CHRISTENSON 01/28/201001/29/2010VIKING ELEC-CREDIT DEPT.$319.83 SCOTT CHRISTENSON 01/18/201001/20/2010LADY FOOTLOCKER #6155$99.99 KERRY CROTTY 01/14/201001/18/2010THE HOME DEPOT 2810$10.94 CHARLES DEAVER 01/22/201001/25/2010THE HOME DEPOT 2810$57.57 CHARLES DEAVER 01/22/201001/25/2010AUTO GLASS-SAFELITE$207.95 RICHARD DOBLAR 01/26/201001/27/2010HENRIKSEN ACE HARDWARE$18.85 RICHARD DOBLAR 01/26/201001/27/2010BEST BUY MHT 00000109$59.96 RICHARD DOBLAR 01/25/201001/27/2010MILLS FLEET FARM #2700$26.84 DOUG EDGE PacketPageNumber45of145 01/22/201001/25/2010CARQUEST 01021229$59.78 DAVE EDSON 01/28/201001/29/2010MENARDS 3059$76.47 DAVE EDSON 01/16/201001/18/2010GUEST SERVICES-UNIT 3750$129.30 PAUL E EVERSON 01/16/201001/18/2010NWA AIR 0122508964420$20.00 PAUL E EVERSON 01/23/201001/25/2010NWA AIR 0122509142011$15.00 PAUL E EVERSON 01/14/201001/18/2010THE HOME DEPOT 2801$193.28 LARRY FARR 01/14/201001/18/2010THE HOME DEPOT 2810$17.83 LARRY FARR 01/22/201001/25/2010THE TRANE COMPANY$1,088.00 LARRY FARR 01/24/201001/26/2010THE HOME DEPOT 2801$340.66 LARRY FARR 01/24/201001/26/2010THE HOME DEPOT 2801$8.54 LARRY FARR 01/25/201001/27/2010THE HOME DEPOT 2801$136.58 LARRY FARR 01/26/201001/27/2010WERENER ELECTRIC SUPPLY$2,738.77 LARRY FARR 01/26/201001/27/2010IRONCOMPANY COM INC$2,399.00 LARRY FARR 01/27/201001/28/2010CINTAS #470$71.12 LARRY FARR 01/27/201001/28/2010CINTAS #470$65.34 LARRY FARR 01/27/201001/29/2010THE HOME DEPOT 2810($5.03)LARRY FARR 01/27/201001/29/2010OFFICE MAX$51.38 LARRY FARR 01/28/201001/29/2010CERTIFIED LABORATORIES$1,203.63 LARRY FARR 01/16/201001/18/2010THE HOME DEPOT #2847$109.77 MYCHAL FOWLDS 01/21/201001/21/2010COMCAST CABLE COMM$54.00 MYCHAL FOWLDS 01/21/201001/22/2010ORTIVUS INC$2,666.21 MYCHAL FOWLDS 01/21/201001/25/2010MCLEOD USA TELECOM$1,516.93 MYCHAL FOWLDS 01/21/201001/25/2010CUSTOMER SUPT CENTER$1,797.64 MYCHAL FOWLDS 01/22/201001/25/2010GHG CORPORATION$1,600.00 MYCHAL FOWLDS 01/22/201001/25/2010QQEST ASSET MANAGEMENT$483.20 MYCHAL FOWLDS 01/22/201001/25/2010AT&T *8310000707190$1,029.50 MYCHAL FOWLDS 01/22/201001/25/2010PROFIT SYSTEMS INC$1,058.40 MYCHAL FOWLDS 01/26/201001/27/2010QWESTCOMM*TN651$66.45 MYCHAL FOWLDS 01/27/201001/29/2010ADVANCED GRAPHIC SYSTEMS$190.00 MYCHAL FOWLDS 01/20/201001/20/2010HP DIRECT-PUBLICSECTOR$1,978.29 NICK FRANZEN 01/21/201001/22/2010INSIGHT*PUBLICSECTOR$19.73 NICK FRANZEN 01/22/201001/25/2010SYX*TIGERDIRECT.COM$32.95 NICK FRANZEN 01/26/201001/26/2010HP DIRECT-PUBLICSECTOR$317.09 NICK FRANZEN 01/27/201001/28/2010INSIGHT*PUBLICSECTOR$974.74 NICK FRANZEN 01/27/201001/28/2010INSIGHT*PUBLICSECTOR$3,576.36 NICK FRANZEN 01/28/201001/29/2010INSIGHT*PUBLICSECTOR$189.59 NICK FRANZEN 01/29/201001/29/2010HP DIRECT-PUBLICSECTOR$114.62 NICK FRANZEN 01/15/201001/18/2010LAMETTRY'S COLLISION$683.65 CLARENCE GERVAIS 01/22/201001/25/2010ASPEN MILLS INC.$67.90 CLARENCE GERVAIS 01/22/201001/25/2010MENARDS 3059$57.72 CLARENCE GERVAIS 01/28/201001/29/2010NAPA AUTO PARTS 3279016$7.91 CLARENCE GERVAIS 01/28/201001/29/2010MENARDS 3059$12.31 CLARENCE GERVAIS 01/21/201001/22/2010OFFICE DEPOT #1090$81.69 JEAN GLASS 01/25/201001/27/2010METRO SALES INC$2,067.61 KAREN E GUILFOILE 01/26/201001/28/2010SHRED-IT$18.15 KAREN E GUILFOILE 01/15/201001/20/2010UNITED RENTALS$113.14 MARK HAAG 01/19/201001/20/2010MENARDS 3059$6.41 MARK HAAG 01/19/201001/21/2010THE HOME DEPOT 2801$6.40 MARK HAAG 01/26/201001/27/2010TARGET 00011858$22.26 MARK HAAG 01/28/201001/29/2010HENRIKSEN ACE HARDWARE$8.90 MARK HAAG 01/21/201001/21/2010COMCAST CABLE COMM$90.10 LORI HANSON 01/21/201001/25/2010THE STAR TRIBUNE CIRCULAT$112.58 LORI HANSON 01/22/201001/25/2010FITNESS WHOLESALE$754.30 LORI HANSON 01/20/201001/21/2010CUB FOODS-PHALEN$13.85 PATRICK HEFFERNAN 01/20/201001/22/2010GRANDMAS BAKERY INC$18.72 PATRICK HEFFERNAN 01/23/201001/25/2010SUPERAMERICA 04022$6.74 PATRICK HEFFERNAN 01/28/201001/29/2010MENARDS 3059$36.93 PATRICK HEFFERNAN 01/22/201001/25/2010MENARDS 3059$8.53 GARY HINNENKAMP 01/18/201001/19/2010SWIM2000.COM$336.00 RON HORWATH 01/20/201001/21/2010AMERICAN RED CROS01 OF 01$70.00 RON HORWATH PacketPageNumber46of145 01/20/201001/22/2010THE HOME DEPOT 2801$32.07 RON HORWATH 01/22/201001/25/2010TARGET 00011858$16.65 RON HORWATH 01/24/201001/26/2010POOLTOY COM$133.37 RON HORWATH 01/25/201001/26/2010POOLTOY COM($20.29)RON HORWATH 01/27/201001/28/2010TARGET 00011858($13.93)RON HORWATH 01/27/201001/28/2010THE LIFEGUARD STORE$317.50 RON HORWATH 01/25/201001/26/2010CUB FOODS, INC.$77.24 ANN E HUTCHINSON 01/15/201001/18/2010DALCO ENTERPRISES, INC$1,178.58 DAVID JAHN 01/14/201001/18/2010SUBWAY 00106591$6.00 KEVIN JOHNSON 01/14/201001/18/2010HOLIDAY INN DULUTH FB$11.00 KEVIN JOHNSON 01/15/201001/18/2010SUBWAY 00106591$4.79 KEVIN JOHNSON 01/15/201001/18/2010HOLIDAY INN DULUTH FB$11.00 KEVIN JOHNSON 01/16/201001/18/2010HOLIDAY INN DULUTH FB$6.00 KEVIN JOHNSON 01/17/201001/20/2010PIZZA MAN-DULUTH$11.00 KEVIN JOHNSON 01/18/201001/19/2010HOLIDAY INNS$403.64 KEVIN JOHNSON 01/15/201001/18/2010CHESTER ELECTRONIC SUPPLY$52.94 BERNARD R JUNGMANN 01/15/201001/18/2010MENARDS 3059$57.72 BERNARD R JUNGMANN 01/15/201001/18/2010BOUND TREE MEDICAL LLC$1,328.59 BERNARD R JUNGMANN 01/18/201001/20/2010ANCOM COMMUNICATIONS INC$59.00 BERNARD R JUNGMANN 01/19/201001/20/2010BOUND TREE MEDICAL LLC$29.00 BERNARD R JUNGMANN 01/20/201001/21/2010BEST BUY MHT 00000158$51.40 BERNARD R JUNGMANN 01/21/201001/22/2010BOUND TREE MEDICAL LLC$20.64 BERNARD R JUNGMANN 01/25/201001/27/2010OFFICE MAX$7.49 NICHOLAS KREKELER 01/26/201001/27/2010HENRIKSEN ACE HARDWARE$8.00 NICHOLAS KREKELER 01/19/201001/20/2010ARVEY PAPER & OFFICE PRO$2,030.79 LISA KROLL 01/22/201001/25/2010OFFICE DEPOT #1090$153.94 LISA KROLL 01/27/201001/28/2010LILLIE SUBURBAN NEWSPAPE$1,040.13 LISA KROLL 01/27/201001/29/2010ADVANCED GRAPHIC SYSTEMS$118.00 LISA KROLL 01/22/201001/25/2010SHRED-IT$68.10 DAVID KVAM 01/22/201001/25/2010CLASSIC COLLISION CENT$498.29 DAVID KVAM 01/26/201001/27/2010GAL*GALLS INC$86.75 DAVID KVAM 01/26/201001/28/2010SHRED-IT$49.95 DAVID KVAM 01/18/201001/19/2010ROAD RESCUE EMERGENCY VE$31.68 STEVE LUKIN 01/20/201001/22/2010HEJNY RENTAL INC$32.51 STEVE LUKIN 01/21/201001/22/2010ATTM*878423931 NBI$166.55 STEVE LUKIN 01/27/201001/29/2010ASPEN MILLS INC.$274.75 STEVE LUKIN 01/18/201001/19/2010ON SITE SANITATION$37.63 MARK MARUSKA 01/16/201001/18/2010CARQUEST 01021104$41.37 JON A MELANDER 01/22/201001/25/2010QWESTCOMM*TN651$58.49 ROBERT MITTET 01/26/201001/28/2010SHRED-IT$18.15 ROBERT MITTET 01/28/201001/28/2010COMCAST CABLE COMM$155.50 ROBERT MITTET 01/15/201001/18/2010RED WING SHOE STORE$200.00 BRYAN NAGEL 01/21/201001/22/2010MENARDS 3059$4.03 JOHN NAUGHTON 01/26/201001/27/2010LESCO SC 0530$992.08 RICHARD NORDQUIST 01/18/201001/20/2010OFFICE DEPOT #1090$30.97 MARY KAY PALANK 01/18/201001/20/2010OFFICE DEPOT #1090$78.62 MARY KAY PALANK 01/18/201001/20/2010OFFICE DEPOT #1105$9.39 MARY KAY PALANK 01/19/201001/21/2010OFFICE DEPOT #1090$9.74 MARY KAY PALANK 01/18/201001/20/2010OFFICE MAX$180.66 CHRISTINE PENN 01/27/201001/28/2010CENTURY COLLEGE-BO$260.00 ROBERT PETERSON 01/28/201001/29/2010BEST BUY MHT 00000109$18.20 ROBERT PETERSON 01/15/201001/21/2010SIRCHIE FINGER PRINT LABO$156.23 PHILIP F POWELL 01/21/201001/21/2010ULINE *SHIP SUPPLIES$73.22 PHILIP F POWELL 01/21/201001/22/2010POWELLS.COM$39.98 PHILIP F POWELL 01/14/201001/18/2010METRO SALES INC$644.00 WILLIAM J PRIEFER 01/14/201001/18/2010H AND L MESABI COMPANY($213.75)STEVEN PRIEM 01/14/201001/18/2010KATH AUTO PARTS NSP$10.58 STEVEN PRIEM 01/14/201001/18/2010H AND L MESABI COMPANY$1,945.13 STEVEN PRIEM 01/15/201001/18/2010KATH AUTO PARTS NSP($43.24)STEVEN PRIEM 01/15/201001/18/2010KATH AUTO PARTS NSP$15.22 STEVEN PRIEM PacketPageNumber47of145 01/15/201001/18/2010TRUCK UTILITIES INC$8.49 STEVEN PRIEM 01/15/201001/18/2010TOUSLEY FORD I27200039$355.87 STEVEN PRIEM 01/18/201001/21/2010H AND L MESABI COMPANY$662.63 STEVEN PRIEM 01/19/201001/20/2010LITTLE FALLS MACHINE INC$129.66 STEVEN PRIEM 01/19/201001/21/2010KATH FUEL OFFICE$30.46 STEVEN PRIEM 01/20/201001/21/2010ZIEGLER INC COLUMBUS$68.18 STEVEN PRIEM 01/20/201001/22/2010KATH AUTO PARTS NSP$68.04 STEVEN PRIEM 01/20/201001/22/2010KATH AUTO PARTS NSP$7.38 STEVEN PRIEM 01/20/201001/22/2010FACTORY MOTOR PARTS #19$65.71 STEVEN PRIEM 01/21/201001/22/2010AMERICAN FASTENER AND SUP$109.28 STEVEN PRIEM 01/21/201001/22/2010ZAHL PMC$20.40 STEVEN PRIEM 01/21/201001/25/2010KATH AUTO PARTS NSP$52.34 STEVEN PRIEM 01/21/201001/25/2010KATH AUTO PARTS NSP$6.10 STEVEN PRIEM 01/22/201001/25/2010KATH AUTO PARTS NSP$101.49 STEVEN PRIEM 01/22/201001/26/2010POLAR CHEVROLET MAZDA PAR$47.67 STEVEN PRIEM 01/25/201001/27/2010FACTORY MTR PTS #1($162.34)STEVEN PRIEM 01/25/201001/27/2010KATH AUTO PARTS NSP$82.39 STEVEN PRIEM 01/25/201001/27/2010KATH AUTO PARTS NSP$32.11 STEVEN PRIEM 01/25/201001/28/2010COMO LUBE & SUPPLIES$64.66 STEVEN PRIEM 01/26/201001/28/2010KATH FUEL OFFICE$365.51 STEVEN PRIEM 01/26/201001/28/2010CATCO PARTS&SERVICE$30.97 STEVEN PRIEM 01/26/201001/28/2010GOODYEAR AUTO SRV CT 6920$73.75 STEVEN PRIEM 01/28/201001/29/2010BAUER BUILT TIRE -$144.15 STEVEN PRIEM 01/27/201001/28/2010NOVACARE REHB/HEALT$400.00 TERRIE RAMEAUX 01/15/201001/18/2010DALCO ENTERPRISES, INC$506.40 MICHAEL REILLY 01/19/201001/20/2010HILLYARD INC MINNEAPOLIS$1,019.98 MICHAEL REILLY 01/23/201001/25/2010DALCO ENTERPRISES, INC$36.42 MICHAEL REILLY 01/27/201001/28/2010HILLYARD INC MINNEAPOLIS$1,333.53 MICHAEL REILLY 01/18/201001/20/2010OAKDALE CINEMAS-2506$50.50 AUDRA ROBBINS 01/22/201001/25/2010LAKESHORE LEARNING #41$32.03 AUDRA ROBBINS 01/26/201001/27/2010TARGET 00011858$39.24 AUDRA ROBBINS 01/26/201001/28/2010S&S WORLDWIDE$172.36 AUDRA ROBBINS 01/19/201001/20/2010MNLA$65.00 ROBERT RUNNING 01/27/201001/28/2010METRO FIRE$157.16 ROBERT RUNNING 01/27/201001/28/2010GOVTTRNGSVC$255.00 DEB SCHMIDT 01/21/201001/22/2010BUSINESS RADIO LICENSING$110.00 SCOTT SCHULTZ 01/21/201001/22/2010BUSINESS RADIO LICENSING$110.00 SCOTT SCHULTZ 01/26/201001/28/2010METROCALL/ARCH WIRE$16.06 SCOTT SCHULTZ 01/18/201001/19/2010STILLWATER VETERINARY$48.00 MICHAEL SHORTREED 01/21/201001/22/2010GO MINIS-MINNEAPOLIS$270.00 MICHAEL SHORTREED 01/26/201001/27/2010INTOXIMETERS INC$96.19 MICHAEL SHORTREED 01/26/201001/28/2010MANKATO CITY CENTER HOTEL$154.52 MICHAEL SHORTREED 01/27/201001/29/2010SPRINT STORE #226$42.84 MICHAEL SHORTREED 01/15/201001/18/2010OFFICE DEPOT #1090$111.48 ANDREA SINDT 01/25/201001/27/2010OFFICE DEPOT #1090$63.84 ANDREA SINDT 01/20/201001/21/2010PUBLIC SAFETY TRAINING$790.00 JOANNE M SVENDSEN 01/26/201001/27/2010LOFFLER COMPANIES INC$192.83 JOANNE M SVENDSEN 01/28/201001/29/2010CENTURY COLLEGE-BO$260.00 RONALD SVENDSEN 01/20/201001/21/2010HENRIKSEN ACE HARDWARE$12.79 JAMES TAYLOR 01/25/201001/27/2010STRAUSS SKATE AND BICY$2,561.00 JAMES TAYLOR 01/28/201001/29/2010CUB FOODS, INC.$19.57 JAMES TAYLOR 01/18/201001/19/2010RELIABLE($109.14)SUSAN ZWIEG 01/20/201001/21/2010MEDICBATTERIES COM$119.73 SUSAN ZWIEG 01/25/201001/26/2010RELIABLE($27.29)SUSAN ZWIEG TOTAL$68,896.30 PacketPageNumber48of145 Agenda Item G2 AGENDA REPORT TO: James Antonen,City Manager FROM: Steve Lukin, Fire Chief SUBJECT: Resolution Accepting Donationsto the Fire Department from Residential Mortgage Group DATE: February 12, 2010 INTRODUCTION The fire department has received donationsfrom RMG (Residential Mortgage Group) and city council approval is required before thesedonationscan be accepted. BACKGROUND RMG sent the fire department a$300 check as part of their charitable donation program called “Refer a friend”. Build your community.” In the letter accompanying the donations, it was explained that when a mortgage is closed with RMG, a donation will be made to a local school, fire or police department on behalf of the client; and it is the client’s choice which group will be the beneficiary of the donation. RMG instituted this program because it lets their clients directly improve the communities where they will be living. The company’s goal is to donate at least $200,000 to communities this year. The clients who designated the Maplewood Fire Department for their $100 donation in conjunction with their loan closing are Brandon Ordway and Samantha Mak, Aliza Albert and Mike and Rhonda Morrison. RECOMMENDATION I recommend that the city councilapprove to accept this$300 donation and that the necessary budget adjustments be made so the funds can be expended by the fire department as needed. PacketPageNumber49of145 Agenda Item G3 AGENDA REPORT TO: James Antonen,City Manager FROM: Steve Lukin, Fire Chief SUBJECT: Acceptance of $20.00 Donation in Memory of Theodora Lenzmeier DATE: February 12, 2010 INTRODUCTION The fire department has received adonation from Mr. and Mrs. Raymond Lenzmeier in loving memory of Theodora Lenzmeierand city council approval is required before thisdonation can be accepted. RECOMMENDATION I recommend that the city councilapprove to accept this$20donation and that the necessary budget adjustments be made so the funds can be expended by the fire department as needed. PacketPageNumber50of145 Agenda Item G4 AGENDA REPORT TO: James Antonen,City Manager FROM: Steve Lukin, Fire Chief SUBJECT: Acceptance of $15.00 Donation in Memory of DottyLenzmeier DATE: February 12, 2010 INTRODUCTION The fire department has received adonation from Evelyn Lucein loving memory of Dotty Lenzmeierand city council approval is required before thisdonation can be accepted. RECOMMENDATION I recommend that the city councilapprove to accept this$15.00donation and that thenecessary budget adjustments be made so the funds can be expended by the fire department as needed. PacketPageNumber51of145 AGENDA NO: G- 5 AGENDA REPORT TO: James W. Antonen, City Manager FROM: Robert Mittet, Finance Director RE: AUTHORIZATION TO DISPOSE OF OLD FINANCIAL RECORDS DATE: February 8, 2010 Annually the City disposes of financial records that have passed their legally required retention period. However, before the records can be destroyed, the City is required by law to submit the attached resolution and application for approval to the State. The application has been submitted and approved by the Minnesota Historical Society. It is recommended that the attached resolution be adopted so that the appropriate financial records can be destroyed. PacketPageNumber52of145 P:\COUNCIL FILES\AGENDAS\2010\DESTRUCTION OF FILES-2010.DOC R E S O L U T I O N WHEREAS, M.S.A. 138.17 governs the destruction of city records; and WHEREAS, a list of records has been presented to the Council with a request in writing that destruction be approved by the Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA; 1. That the Finance Director is hereby directed to apply to the Minnesota State Historical Society for an order authorizing destruction of the records as described in the attached list. 2. That upon approval by the State of the attached application, the Finance Director is hereby authorized and directed to destroy the records listed. PacketPageNumber53of145 Agenda Item G6 AGENDA REPORT TO: James Antonen, City Manager FROM: DuWayne Konewko, Community Development/Park Director Bill Priefer, Public Works Operations Analyst SUBJECT:Approval of Spring 2010 Clean-up Event DATE: February 8, 2010 INTRODUCTION th The 2010 Maplewood Spring Clean-Up Event is scheduled to take place on April 24 at Aldrich Arena, 1850 White Bear Avenue, from 8 a.m. to 1 p.m. Staff is recommending that the disposal fees remain the same as they were for the Fall 2009 Clean-Up event. These fees still allow Maplewood residents to pay for approximately 25 to 35% of disposal costs. In the past the City has typically targeted a subsidy rate of approximately 65 to 75% of these disposal costs. Attached is a copy of the fee schedule for your review. Since reuse is as important of a concept as reduce and recycle in the effort to reduce the waste stream, we are offering a reuse collection of furniture and housewares for the first time. A non-profit organization called BRIDGING will be on site to collect reusable furniture and housewares which will be distributed free of charge to families in need. Over 5,000 families receive an entire house full of furniture from BRIDGING each year. Again for the third year, bicycles will be collected by Re-Cycle for restoration and reuse. Maplewood’s Spring Clean-up Event is being scheduled at the same time as Ramsey County’s Household Hazardous Waste collection program. Household hazardous waste including oil, paint, antifreeze, and household chemicals will be accepted free of charge. The household hazardous waste collection program will run from 7 a.m. to 4 p.m. Combining these two services will offer residents the opportunity to participate in both events without making additional trips for disposal of these items. Maplewood’s Environmental and Natural Resource Commission members will also be present at this collection event to answer questions and distribute educational information to the residents. RECOMMENDATION th Staff recommends approval of the 2010 Spring Clean-Up Event scheduled for April 24 at Aldrich Arena from 8 a.m. to 1 p.m. Attachment: 1. Spring Clean-Up Event Fee Schedule/Information Fact Sheet PacketPageNumber54of145 Attachment 1 SPRING 2010 CLEAN-UP DAY th Saturday, April 24 from 8 a.m. to 1 p.m Maplewood’s annual Spring Clean-up day is . in the Aldrich Arena parking lot at 1850 White Bear Avenue. with proof of residency Maplewood residents, , will be able to dispose of appliances, tires, construction debris, mattresses, furniture, car parts, scrap metal, other assorted junk, and all NO BRUSH electronic equipment such as televisions, computers, monitors and cell phones. OR TREE WASTE WILL BE ACCEPTED Ramsey County will be collectingfree In conjunction with Maplewood’s Spring Clean-up day, of chargehousehold hazardous waste including oil, antifreeze, paint and other hazardous waste items. Combining these two services will offer residents the opportunity to participate in both events without making additional trips for disposal. Ramsey County will also be collecting th from 10 a.m. to 6 p.m. hazardous waste at Aldrich Arena on Friday, April 23 NEW FOR 2010 REUSE COLLECTION BRIDGING A non-profit organization called will be on site to collect reusable furniture and housewares which will be distributed free of charge to families in need. Over 5,000 families receive an entire house full of furniture from BRIDGING each year. For information on what Reduce, Recycle . Remember- items are acceptable for reuse, please visit www.bridging.org and Reuse. Re-CycleRe-Cycle Bicycles will be collected by , a used bicycle shop in Minneapolis. will be ANY CONDITION collecting bicycles in . Many of the bicycles will be restored and returned to the road for re-use. Others will be stripped for parts. A re-used bicycle saves approximately 175 pounds of carbon dioxide emissions by reducing the need to produce a new bicycle. For . re-cycle.com more information, visit food drive for the Second In conjunction with this event, Maplewood will also be sponsoring a Harvest Food Bank. Containers will be set up to collect food items. Tuna, peanut butter, macaroni and cheese, canned soups and vegetables, infant items, dried foods and cash are needed. COLLECTION FEES (CASH OR CHECK ONLY) TYPE OF LOADE-WASTE Cars without a trailer $15 Televisions $10 Cars with a trailer $20 Computer/Monitor $15 Pickup Trucks $20 Printers $5 Large loads $50 plus DVD/VCR $10 INDIVIDUAL ITEMS Car tires on or off rims $4 Appliances $15 651-249-2400 Please call with any questions that you may have or visit our website at . www.ci.maplewood.mn.us PacketPageNumber55of145 Agenda Item G7 MEMORANDUM TO: James Antonen, City Manager FROM: Michael Martin, AICP, Planner DuWayne Konewko, Community Development and Parks Director SUBJECT:Conditional Use Permit Review – 3M Leadership Development Institute LOCATION: 2350 Minnehaha Avenue DATE: February 12, 2010 INTRODUCTION The conditional use permit (CUP) for 3M’s Leadership Development Institute (LDI) building located at 2350 Minnehaha Avenue is due for review. The CUPwas required in order to construct the building closer than 350feet to a residential zoning district. BACKGROUND On May 9, 2005, the city council approved the construction of the 3M LDI building(Attachment 4). Approvals included a CUP to construct a building closer than 350 feet to a residential zoning district (350-foot setback to residential required for all buildings within the light manufacturing zoning district –the 3M LDI building is located 325 feetto residential), street vacations to vacate two unused street right-of-ways located within the 3M campus property, a utility easement vacation to vacate a portion of the existing utility easement located within the 3M campus property, and design review. On January 28, 2008, the city council approved an extension to the 3M LDI CUP. The city council requested review again to ensure that the native plantings are established, rainwatergardens are functioningproperly, and that all other required exterior improvements are maintained. On January 26, 2009, the city council approved an extension to the 3M LDI CUP, which included the modified landscape plan for the berm dated August 27, 2008. The city council requested review of the CUP for the 3M Leadership Development Institute at 2350 Minnehaha Avenue again in one year to ensure that the native plantings are established, rainwater gardens function properly, and that all other required exterior improvements are maintained. DISCUSSION The 3M LDI building opened in the fall of 2006.The building is attractively designed and constructed. All exterior improvements were complete in 2006 including the construction of rainwater gardens and seeding native grassesand flowers on the berm along MinnehahaAvenue and around the parking lot. The original native grass seeding around the parking lot did not take, so in 20073M reseeded these areas and have been managing them through mowingin the fall in order to kill off the nonnative plants and allow establishment of the natives. Native seeding can take three years to become fully established. As such, city staff will continue to work with 3M to ensure successful native plantings in this area as required by the original site plan. In additionto difficulties with the native grasses on the west side of the parking lot, 3M has also PacketPageNumber56of145 experienced difficulty maintaining the native plantings within three of the four rainwatergardens located in the center of the parking lot.Many of the original plantings have died offdue to standing water. 3M plantedadditional water-tolerant plants in these rainwater gardens last spring. The water-tolerant plants should thrive in these areas and will help infiltrate waterfrom the gardens. City staff will continue to monitorthe rainwater gardens to ensure they meet city standards. 3M proposed, and the city council approved, native trees and flowers on the berm in front of the parking lot(Attachment 2).Thenative flower seed mix never established and the weeds have overtaken the native flowers. In an effort to improve the aesthetics of the landscaping along Minnehaha Avenue, 3Mreplantedthe berm with a more manicuredlooking landscape including 31 trees (spruce, maple, and birch), 10 shrubs, and perennials planted in a bark mulch and turf grass (Attachment 3).This landscaping required3M add irrigation to the berm. The city holds a letter of credit and maintenance agreements to ensure all of the above-mentioned work is complete. Representatives from 3M worked with staff last spring and summer to ensure all required conditions of the CUP and landscape plan are being met. Staff intends to continue to work with 3M to ensure the plantings are established through the 2010 growing season. Considering the issues 3M has had with some of its plantings, staff is recommending the city council review this CUP again in one year to ensure the native plantings are established and the rainwater gardens function properly. At this time, staff will update the council on the condition of the plantings after the 2010 growing season. RECOMMENDATION Review the conditional use permit for the 3M Leadership Development Institute at 2350 Minnehaha Avenue again in one year to ensure that the native plantings are established, rainwater gardens function properly, and that all other required exterior improvements are maintained. p:sec36/LDI Review 10 Attachments: 1.Location Map 2.Original Berm Landscaping 3.August 27, 2008,Berm Landscaping 4. May 9, 2005, City Council Minutes PacketPageNumber57of145 PacketPageNumber58of145 Attachment 2 PacketPageNumber59of145 Attachment 3 PacketPageNumber60of145 MINUTES Attachment 4 MAPLEWOOD CITY COUNCIL 7:19 P.M. Monday, May 09, 2005 Council Chambers, City Hall Meeting No. 05-09 2. 3M Building #278 a. City Manager Fursman presented the staff report. b. Planner Finwall presented specifics from the report. c. Commissioner Trippler presented the Planning Commission report. d. Dean Hedlund, Project Manager for 3M was present for council questions. e. Brandon Bourdon, Kimley-Horn Engineers provided further specifics from the project. Councilmember Monahan-Junek moved to adopt the following resolution approving a conditional use permit for 3M to build their new leadership development institute/customer center building closer than 350 feet to a residential zoning district within a light manufacturing zoning district. The building will be constructed within 325 feet of a residential zoning district on vacant 3M Campus property (2350 Minnehaha Avenue): CONDITIONAL USE PERMIT RESOLUTION 05-05-074 WHEREAS, Dean Hedlund representing Minnesota Mining and Manufacturing (3M), applied for a conditional use permit to construct a building closer than 350 feet to a residential zoning district. WHEREAS, this permit applies to 2350 Minnehaha Avenue. The legal description is Tract B, Registered Land Survey No. 524, Ramsey County Minnesota; and the Northeast Quarter of the Northwest Quarter of Section 36, Township 29, Range 22, Ramsey County Minnesota. WHEREAS, the history of this conditional use permit is as follows: 1. On April 18, 2005, the planning commission held a public hearing and recommended approval of this permit. City staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. 2. On May 9, 2005, the city council approved this permit. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city’s comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, PacketPageNumber61of145 drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. The city engineer shall approve final construction and engineering plans prior to issuance of a grading permit. These plans shall comply with all requirements as specified in the city engineering report dated April 12, 2005, which requires, among other items, a traffic study to analyze trip generation for future and proposed development and the installation of two right- turn lanes. Consideration should be given to install a sidewalk or a trail along Minnehaha Avenue for the safety of pedestrians. 2. All construction shall follow the plans date-stamped March 18, 2005, with the revisions as required and approved by the city. The director of community development may approve minor changes. 3. The proposed development must be started within one year after city council approval or the permit shall end. The city council may extend this deadline for one year. 4. The proposed development must meet the requirements of the city building official, the city fire marshal and the Ramsey/Washington Metro Watershed District. 5. No deliveries are allowed during the hours of 10 p.m. to 6 a.m. 6. The city council shall review this permit in one year. Seconded by Councilmember Koppen Ayes-All Councilmember Juenemann moved to adopt the following resolution approving the vacation of two unused street right-of-ways located within the 3M Campus property (Meyer Avenue [north/south street right-of-way] and Margaret Street [east/west street right-of-way]): STREET VACATION RESOLUTION 05-05-075 WHEREAS, Dean Hedlund representing Minnesota Mining and Manufacturing (3M) applied for the vacation of an unused street right-of-way in order to develop a leadership development institute and customer center building; WHEREAS, the legal description of the street right-of-way to be vacated is as follows: Those parts of Meyer Street (formerly known as Meyer Avenue) and Margaret Avenue (formerly known as Margaret Street) lying within the North 900.00 feet of the West 1400.00 feet of the Northwest Quarter of Section 36, Township 29, Range 22, Ramsey County, Minnesota, as dedicated by the plat of Ascension Cemetery, said Ramsey County Minnesota, and lying southerly of the north 33.00 feet of said Northwest Quarter and easterly of the west 76.50 feet of said Northwest Quarter. 2 PacketPageNumber62of145 City Council 05-09-05 WHEREAS, the history of this vacation is as follows: 1. On April 18, 2005, the planning commission held a public hearing and recommended that the city council approve the public vacation. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. 2. On May 9, 2005, the city council approved the public vacation. The city council considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to Minnesota Mining and Manufacturing (3M) for the above-mentioned property. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described vacation for the following reasons: 1. It is in the public interest. 2. The street right-of-way is unused. 3. The street right-of-way is not needed for the proposed leadership development institute and customer center building development. Seconded by Councilmember Koppen Ayes-All Councilmember Monahan-Junek moved to adopt the following resolution approving the vacation of a portion of the existing utility easement located within the 3M Campus property: UTILITY EASEMENT VACATION RESOLUTION 05-05-076 WHEREAS, Dean Hedlund representing Minnesota Mining and Manufacturing (3M) applied for the vacation of a portion of a sewer easement in order to develop a leadership development institute and customer center building; WHEREAS, the legal description of the utility easement to be vacated is as follows: Commencing on the east property line of the Ascension Cemetery at a point 321.0 feet south of the centerline of Minnehaha Avenue, which centerline is also the north section line of Section 36, Township 29 North, Range 22 West; thence westerly on an azimuth of 270 degrees, a distance of 332.0 feet; thence bearing southwesterly 226 degrees 38 feet, a distance of 154.88 feet; thence bearing southwesterly 246 degrees 49 feet, a distance of 19 3.96 feet; thence bearing southwesterly 260 degrees 55 feet, a distance of 132.8 feet; thence bearing southwesterly 269 degrees 35 feet, a distance of 371.60 feet; thence bearing southwesterly 238 degrees 14 feet, a distance of 121.85 feet; thence bearing southwesterly 269 degrees 34 feet, a distance of approxi8mately 174.18 feet to the west property line of the Ascension Cemetery and there terminating, all in the Northwest Quarter of Section 36, Township 29 North, Range 22 West, Ramsey County, according to the U.S. Government Survey thereof on file and of record in the office of the Register of Deeds in and for said county. WHEREAS, the history of this vacation is as follows: 1. On April 18, 2005, the planning commission held a public hearing and recommended that the city council approve the public vacation. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. 2. On May 9, 2005, the city council approved the public vacation. The city council considered reports and recommendations from the city staff and planning commission. 3 PacketPageNumber63of145 City Council 05-09-05 WHEREAS, after the city approves this vacation, public interest in the property will go to Minnesota Mining and Manufacturing (3M) for the above-mentioned property. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described vacation for the following reasons: 1. It is in the public interest. 2. The utility easement is unused. 3. The utility easement is not needed for the proposed leadership development institute and customer center building development. Approval is subject to the following condition: 1. The applicant must dedicate a new utility easement to the City of Maplewood. The new easement must be 20 feet in width and describe the existing sanitary sewer alignment. The easement must be recorded with the county prior to issuance of a building permit. Seconded by Councilmember Koppen Ayes-All Councilmember Koppen moved to approve a parking reduction authorization for the proposed 3M Leadership Development Institute/Customer Center building located on vacant 3M Campus property (2350 Minnehaha Avenue). This reduction will allow the property owner to have 286 parking spaces (147 fewer than the city code requires) for the following reasons: a. The parking requirements for office buildings such as this are generally excessive. b. Fewer parking spaces would preserve green space and lessen storm runoff. c. The applicant has reserved space to add 147 parking spaces should the need arise. Seconded by Councilmember Monahan-Junek Ayes-All Councilmember Koppen moved to approve the plans date-stamped March 18, 2005, for the 3M Leadership Development Institute/Customer Center building located on vacant 3M Campus property (2350 Minnehaha Avenue). Approval is subject to the following conditions: a. Repeat this review in two years if the city has not issued a building permit for this project. b. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: 1) Revised engineering and grading plans. These plans shall comply with all requirements as specified in the city engineering report dated April 12, 2005, which requires, among other items, a traffic study to analyze trip generation for future and proposed development and the potential installation of right-turn lanes. The traffic analysis shall determine the need for turn lanes and/or the need for a one way in or one way out. In addition, the applicant shall include an 8-foot-wide bituminous trail along Minnehaha Avenue, extending from the western property line to the eastern edge of the development as determined by the engineering department. The grading plan must also reflect measures taken to ensure the protection of all large trees on the site where possible. 2) Revised landscape plan. The plan should include additional plantings (to include evergreen trees at least 6 feet in height, deciduous trees at least 2 ½ caliper inches in size, and shrubs) on top of the berm in front of the parking lot to ensure the parking lot is screened from view of the residential properties across the PacketPageNumber64of145 4 City Council 05-09-05 street. The plan should also include a row of evergreen trees to be planted along the west side of the loading dock driveway to ensure the dock is screened from view of the residential properties across the street. The plan should also specify the wildflower mix to meet MnDOT standards and ensure no thistle within the mix. c. Obtain a permit from Ramsey County for construction on county right-of-way for the driveway access, utility work, and sidewalk. d. Watershed district approval. e. To ensure the building does not straddle a property line, the applicant must submit documentation that 3M has initiated the process with the Ramsey County Property Tax office to combine the two lots for tax and identification purposes. f. A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. g. Review the lighting plan with city staff for the light standards, height, and luminary fixtures to ensure the plan meets the city’s lighting requirements and does not pose a nuisance to the surrounding residential properties. h. The applicant shall complete the following before occupying the building: 1) Replace any property irons removed because of this construction. 2) Provide continuous concrete curb and gutter around the parking lot and driveways. 3) Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas except the rainwater gardens and native planting areas. 4) Install all required outdoor lighting. 5) Install the required sidewalk or trail along Minnehaha Avenue. i. If any required work is not done, the city may allow temporary occupancy if: 1) The city determines that the work is not essential to the public health, safety or welfare. 2) The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. j. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Monahan-Junek Ayes-All 5 PacketPageNumber65of145 City Council 05-09-05 Agenda Item G8 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer/ Deputy Public Works Director SUBJECT:TH 61/ Frost Avenue Improvements, Project 07-30, Resolution Approving Final Payment and Acceptance of Project (Includes Change Order No. 1) DATE: February 11, 2010 INTRODUCTION The contractor, Tower Asphalt, Inc., has completed the project improvements. The city council will Inc., consider approving the attached resolution for acceptance of the project and approving final payment to the contractor, which includes approval of Change Order No. 1. BACKGROUND th On October 27, 2008 Tower Asphalt was awarded a contract in the amount of $507,146.55. The improvements included a new signal and intersection layout with roadway and turning lane expansions. With Change Order No. 1 in the amount of $29,989.04, the adjusted contract amount is $537,135.59. This change order consists of costs associated with retaining wall adjustments, the addition of a drainage culvert, adjusting paving limits to accommodate maintenance of traffic, and signal modification. Please see the attachment for additional documentation. The total amount earned by the contractor for this project is $535,848.79. BUDGET The current approved budget for the project is $720,375 as shown in the table below: MSA Bonds $ 406,120 Ramsey County$ 69,255 Mn/DOT $ 245,000 TOTAL $ 720,375 Request for closure of the project fund will be brought back to council after all transactions have been completed. RECOMMENDATION It is recommended that the city council approve the attached resolution for the TH 61/ Frost Avenue Improvements, City Project 07-30: Approving Final Payment and Acceptance of Project Including Approval of Change Order No. 1. Attachments: 1. Resolution 2. Location Map 3. Change Order No. 1 4. Final Payment Application PacketPageNumber66of145 Agenda Item G8 Attachment 1 RESOLUTION APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT CITY PROJECT 07-30 (INCLUDES CHANGE ORDER NO. 1) WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 07-30, TH 61/ Frost Avenue Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 07-30, Change Order No. 1, and WHEREAS, the City Engineer for the City of Maplewood has determined that the TH 61/ Frost Avenue Improvements, City Project 07-30, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 in the amount of $29,989.04. The revised contract amount is $537,135.59. 2. City Project 07-30 is complete and maintenance of these improvements is accepted by the city; and the final amount earned by the contractor is $535,848.79. Final payment to Tower Asphalt, Inc., and the release of any retainage or escrow is hereby authorized. nd Approved this 22 day of February 2010. PacketPageNumber67of145 Agenda Item G8 Attachment 2 PacketPageNumber68of145 Agenda Item G8 Attachment 3 PacketPageNumber69of145 Agenda Item G8 Attachment 3 PacketPageNumber70of145 Agenda Item G8 Attachment 4 PacketPageNumber71of145 Agenda Item G8 Attachment 4 PacketPageNumber72of145 Agenda Item G8 Attachment 4 PacketPageNumber73of145 Agenda Item G8 Attachment 4 PacketPageNumber74of145 Agenda Item G8 Attachment 4 PacketPageNumber75of145 Agenda G9 AGENDA REPORT TO: James Antonen, City Manager FROM: Karen Guilfoile, Citizen Services Director DATE: February 16, 2010 SUBJECT: Temporary Gambling Permit Resolution for Church of St. Pascal Baylon Introduction An application has been submitted for a temporary gambling permit by Judy Whitacre on behalf of the Church of St. Pascal Baylon, 1757 Conway Street, St. Paul. The permit is for a raffle with the proceeds benefiting the Church of St. Pascal Baylon. The event will be held at the Maplewood Community Center on Saturday, April 17, 2010 from 5:00 p.m. to 10:00 p.m. In order for the State of Minnesota to issue a temporary gambling permit, approval of the following resolution from the City is required: RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for the Church of St. Pascal Baylon, 1757 Conway Street, St. Paul, MN 55106 to be used on April 17, 2010 at the Maplewood Communtiy Center, 2100 White Bear Avenue. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation It is recommended that the Council approve the above resolution for a temporary gambling permit for the Church of St. Pascal Baylon. PacketPageNumber76of145 Agenda Item H1 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer/ Dep. Pubic Works Director SUBJECT: Rice/36 Interchange Improvements, City Project 09-07 1. Public Hearing 7:00 pm 2. Resolution Ordering Improvement after Public Hearing (4 votes) 3. Resolution Approving Plans and Advertising for Bids 4. Resolution Ordering Preparation of Assessment Roll DATE: February 10, 2010 INTRODUCTION The public hearing for this project has been scheduled for 7:00 p.m., Monday, February 22, 2010. Notices of the public hearing have been mailed and published. The feasibility study was provided to the council at the February 8, 2010 city council meeting. The study included information on the proposed improvement, proposed financing and probable assessments. The city council will consider ordering the improvement following the public hearing. Final plans and specifications for the above referenced project have been completed and will soon be ready to be advertised for bids by Ramsey County. The proposed bid opening date has not yet been set by the County. Following the approval of the plans and the advertisement for bids, the next step in the improvement process is to order the preparation of the assessment roll. BACKGROUND This feasibility study and report has been prepared for the Trunk Highway (TH) 36/Rice Street (CSAH 49) Interchange Improvements, Maplewood City Project 09-07. The report was prepared after the council gave authority on November 23, 2009. The project is being led by Ramsey County and includes interchange and roadway reconstruction, drainage, and utility improvements along Rice Street, County Road B West, Minnesota Avenue, and County Road B2 West in the Cities of Maplewood, Roseville, and Little Canada. The City has worked jointly with the County and Maplewood property owners to address project concerns. As a result of collaborative efforts Cub Foods will get a new full access driveway onto County Road B while the westernmost driveway will be limited to a right-in/right-out. Also the Rice Street access will be shifted further south away from the new County Road B/ Rice Street intersection. A number of open house meetings have been held in Roseville. Three Maplewood properties are receiving benefit from the improvements and therefore are being assessed according to the standard policy. Only costs related to the street improvements are proposed to be assessed and are not directly dependent on the actual amount of the bid, rather on a predetermined assessment rate established in the City’s newly adopted assessment policy. The method of assessment is the same as was outlined in the feasibility study. Commercial Street Assessment $ 99.00 / Front Foot Commercial Storm Sewer Assessment $ 21.80 / Front Foot Total in Special Assessments (Distributed among Cub, CarX, Sinclair): $ 191,468.00 PacketPageNumber77of145 Agenda Item H1 BUDGET The City of Maplewood’s share is minor compared to the overall financing plan. It should be noted that Maplewood’s share is covered by special assessments as outlined in the feasibility study. Depending on the City’s share, the assessment cannot be greater than that of Maplewood’s contribution. Once final breakdowns are made the assessment will be revised down if needed but in no case will it be increased. The individual assessment amount for each of the three Maplewood properties can be found within the feasibility study. Financing Source Amount Federal Surface Transportation Program (STP) Funds $ 7,000,000 Local Interchange Funds $ 5,000,000 State of Minnesota $ 2,000,000 Department of Employment & Economic Development $ 1,500,000 (DEED) Funds State Aid Turn Back Funds $ 2,200,000 Mn/DOT Bridge Funds $ 5,000,000 Mn/DOT Cooperative Agreement $ 590,000 City of Roseville $ 440,000 City of Little Canada $ 350,000 City of Maplewood $ 120,000 Mn/DOT In-Kind $ 2,000,000 Other Funds $ 770,000 Total $ 26,970,000 RECOMMENDATION It is recommended that the city council approve the attached resolutions for the Rice/36 Interchange Improvements, City Project 09-07: Ordering the Improvement, Approving Plans and Advertising for Bids, and Ordering the Preparation of the Assessment Roll. Attachments: 1. Resolution Ordering Improvement After Public Hearing 2. Resolution Approving Plans and Advertising for Bids 3. Resolution Ordering Preparation of Assessment Roll 4. Location Map PacketPageNumber78of145 Agenda Item H1 Attachment 1 RESOLUTION ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, a resolution of the city council adopted the 8th day of February, 2010, fixed a date for a council hearing on the proposed street improvements for the Rice/36 Interchange Improvements, City Project 09-07. AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on February 22, 2010, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to Rice/36 Interchange Improvements, City Project 09-07. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 22nd day of February 2010. 3. Ramsey County or its representative is the designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. A project budget of $120,000 shall be established. The proposed financing plan is as follows: Financing Plan Rice/36 Interchange Improvements Special Assessments$ 120,000.00 100% Total$ 120,000.00 100% PacketPageNumber79of145 Agenda Item H1 Attachment 2 RESOLUTION APPROVING PLANS ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the city council on February 22nd, 2010, plans and specifications for Rice/36 Interchange Improvements, City Project 09-07, have been prepared by (or under the direction of) the County Engineer or its representative, who has presented such plans and specifications to the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the city clerk or city engineer. 2. The city clerk authorizes Ramsey County to prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published according to current standards before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by Ramsey County with date, time, and location to be determined. Only bids shall be considered if sealed and filed with a certified check or bid bond according to Ramsey County’s set guidelines. 3. Ramsey County or its authorized agent are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted (to be determined), and to tabulate the bids received. The council will consider the award of a contract by providing bid concurrence at a regular city council after the bids are opening and tabulated by the County. PacketPageNumber80of145 Agenda Item H1 Attachment 3 RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, Ramsey County or its authorized agent will receive bids for the Rice/36 Interchange Improvements, City Project 09-07. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the clerk shall, upon completion of such proposed assessment notify the council thereof. PacketPageNumber81of145 Agenda Item H1 Rice Street / TH 36 Interchange Attachment 4 DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only. SOURCES: Ramsey County (November 2, 2009), The Lawrence Group;November 2, 2009 for County parcel and property records data; November 2009 for PacketPageNumber82of145 Agenda Item H2 MEMORANDUM TO: James Antonen, City Manager FROM: Tom Ekstrand, Senior Planner DuWayne Konewko, Community Development and Parks Director Conditional Use Permit/Planned Unit Development Ordinance SUBJECT: Revision DATE: February 16, 2010 INTRODUCTION The planning commission has revised the conditional use permit/planned unit development (CUP/PUD) ordinance. One of the planning commission’s goals for 2009 was to review the CUP/PUD ordinance and revised it as needed. The commission is forwarding the revised ordinance to the city council for their consideration. BACKGROUND The planning commission reviewed the CUP/PUD ordinance on three occasions during the past year. On January 19, 2010, they moved to forward the CUP/PUD ordinance with revisions to the city council for their review. DISCUSSION The primary changes proposed by the planning commission are as follows: 1. Section 44-1093 (b): this clause was revised to state that deviations to the city ordinance may be considered “based on” the following factors. The previous wording was somewhat vague. It was not clear whether some or all of these points of consideration must be met. The planning commission suggests the wording that the criteria for considering “flexibility” or “deviations” from the ordinance be “based on” the five criteria. 2. Section 44-1096 (a) and (b) specifies that the council shall consider the reports and recommendations of all applicable advisory commissions, not just the planning commission and community design review board. 3. Section 44-1097(a) states that a CUP or PUD may be approved or amended “based on conforming with” specific standards or findings for approval. The planning commission wanted to make it clearer that all the following standards must be met. 4. Section 44-1097(a)(5) was revised to state, “the use would not negatively impact the traffic on any street based on the current design of those affected streets.” This change was meant to tie the basis for approval to the design capability of a roadway rather than on an opinion that the proposed use would create traffic congestion or unsafe conditions on existing or proposed streets. PacketPageNumber83of145 5. Section 44-1097 (b) would be deleted which gives the city council the leeway to waive the standards of CUP approval for public building or utility structure. RECOMMENDATION Approve the proposed revisions to the conditional use permit/planned unit development ordinance. p:\ planning commission\PUD Ordinance Rewrite PC changes 1 10 CC Report te Attachments: 1. Conditional Use Permit/Planned Unit Development and Definitions Ordinance Amendment PacketPageNumber84of145 ORDINANCE NO. ___ AN ORDINANCE AMENDING THE CONDITIONAL USE PERMIT AND PLANNED UNIT DEVELOPMENT REQUIREMENTS The Maplewood City Council approves the following additions to the Maplewood Code of Ordinances. (Additions are underlined and deletions are crossed out.) Section 1. This section revises Article V of the Maplewood Code of Ordinances dealing with conditional use permits and planned unit developments. ARTICLE V. CONDITIONAL USE PERMITS Sec. 44-1091. Purpose. The purpose of a conditional use permit is to provide the city with some discretion, based on specific standards, in determining the suitability of conditional uses. The city is not obligated to approve such uses. (Code 1982, ss 36-436) Sec. 44-1092. Conditional uses. The city council may issue conditional use permits for the following uses in any zoning district in from which they are not permitted and not specifically prohibited: (1) Public and private utilities utility, public service or public building uses. (2) Mining. Refer to the requirements under article IV of this chapter. (3) Library; community center; state-licensed day care or residential program unless exempted by state law; church; hospital and a helistop as an accessory use to a hospital; any institution of any educational, philanthropic or charitable nature; cemetery, crematory or mausoleum. (4) An off-street parking lot as a principal use in a commercial or industrial zoning district. other than a commercial or industrial district. (5) Part of an apartment building for commercial use, intended for the building’s residents, such as drugstore, beauty parlor, barbershop, medical office or similar use. (6) Planned unit developments (PUD). PacketPageNumber85of145 (7) Construction of an outlot. (Code 1982, ss 36-437) Sec. 44-1093. Planned unit developments. (a) A planned unit development (PUD) may not be divided unless the density distribution approved in the PUD is ensured. (b) The planning commission may consider flexibility from strict code compliance in the internal and external design requirements of a proposed PUD and may consider deviations from those requirements based on the following factors: It is the intention of this section and the other sections of this article relating to planned unit developments to provide a means to allow flexibility by substantial deviations from this chapter, including uses, setbacks, height and other regulations. Deviations may be granted for planned unit developments provided that: 1. Whether the proposed development and the surrounding neighborhood can be better served by relaxing the code requirements that regulate the physical development or layout of the project because of its unique nature. Certain regulations contained in this chapter should not apply tothe proposed development because of its unique nature. 2. Whether tThe PUD would be consistent with the spirit, intent and purposes of this chapter. 3. Whether tThe planned unit development would produce a development of equal or superior quality to that which would result from strict adherence to this chapter. 4. Whether tThe deviations would not constitute a significant threat to the property values, safety, health or general welfare of the owners or occupants of nearby land or of the environment. 5. Whether tThe deviations are required for the reasonable and practical practicable physical development of the project and are not required solely for financial reasons. (c) The development shall conform to the plans and specifications as filed with the city. Any substantive changes in the plans and specifications shall require a recommendation by the planning commission and approval by the city council after a public hearing. (d) Common open space. The developer shall provide deed restrictions, covenants, easements, public dedication or other equally effective and permanent means to preserve and maintain any common open space. The instruments must include all the following protection: 1. Except for routine maintenance, the city must approve the alteration of any vegetation or topography that is visible from a public water. PacketPageNumber86of145 2. Prohibit the exterior storage of vehicles or other materials. Storage shall not include routine vehicle parking or the temporary storage of materials for an ongoing construction project. 3. If on a public water, prohibit the uncontrolled beaching of watercraft. (e) Owners’ association. All planned unit developments with common open space must have an owners’ association with the following features: 1. Each lot owner must be a member. 2. Each member must pay a pro rata share of the association’s expenses, and unpaid association assessments can become liens on units or sites. 3. Association assessments must be adjustable to adapt to changing conditions. 4. The association must be responsible for insurance, taxes and maintenance of all commonly owned property and facilities. (f) The city shall designate PUDs on the official city zoning map. (Code 1982, ss 36-438) Sec. 44-1094. Outlots. (a) No building permit shall be issued for construction upon an outlot, except by conditional use permit. (b) The city council shall not grant a conditional use permit for building upon any outlot, unless the outlot meets the following conditions: 1. It meets the minimum size and frontage requirements provided for in this chapter. 2. It has the requisite public improvements. 3. The permitted density under this Code has not been transferred to another parcel and is, therefore, sufficient to accommodate the proposed construction. 4. The outlot is not used for permanent common open space. 5. The proposed construction can overcome or accommodate the topographical problems and peculiar site characteristics. (Code 1982, ss 36-439) PacketPageNumber87of145 Sec. 44-1095. Application. (a) An application for a conditional use permit may be made by any person having a legal interest in the property described in the application. All applications shall be submitted to the director of community development upon the form supplied by the city. The director shall not accept an application that is not complete. Specific requirements shall be as stated on this form, but shall include at least the following information, if applicable: (1) All information required on the community design review board application. (2) Written justification for any PUD deviations. (3) An abstractor’s certificate showing property owners’ names and addresses within 500 350 feet of the boundaries of the property for which the permit is requested. (4) Any other information required by the director of community development, the city council or the council’s advisory bodies. (b) The applicant shall also, at the time of filing such application, pay a fee to the director of community development to defray administrative expenses incurred by the city in the handling of the application, which fee shall be established by the city council, by ordinance, from time to time. (Code 1982, ss 36-440) Sec. 44-1096. Procedure. (a) After an application for a conditional use permit has been submitted, the director of community development shall prepare a report and recommendation and submit it to the planning commission, and community design review board and any other commission as appropriate, for a recommendation to the city council. The city council planning commission and community design review board shall take action on the application within 60 days of their respective hearing dates, unless an extension is approved in accordance with state statute. writing by the applicant. The staff report and the planning commission’s and community design review board’s recommendations by all applicable advisory boards or commissions shall then be forwarded to the city council. (b) The planning commission city council shall hold at least one public hearing on each application for a conditional use permit. This hearing shall not be held until the The city council shall take final action after considering the has received written recommendations or reports from the city staff, planning commission, and community design review board and other applicable commissions. or until 60 days have elapsed from the respective hearing dates.The director of community development shall have a notice of the hearing published in the official newspaper at least ten days before the hearing. The director shall also mail cause a notice to be mailed to each of the owners of property within 500 350 feet of the boundary lines of the property upon which such use has been requested, PacketPageNumber88of145 which notices are to be mailed to the last known address of such owners at least ten days before the date of the hearing. Such notice shall include the date, time and place of the hearing and shall describe the conditional use request. Failure of property owners to receive notice shall not invalidate any of the proceedings in this section. (c) The council may refer the application back to the planning commission when the council finds that specific questions or information that may affect the final decision were not considered by the planning commission. This procedure shall only be used once for each application. (d) The city council may approve, amend or deny an application for a conditional use permit by a majority vote. (e) All decisions by the city council shall be final, except that any person aggrieved by a decision, may within 30 days of the decision, appeal to the county district court. (Code 1982, ss 36-441) Sec. 44-1097. Standards. amended or denied based on (a) A conditional use permit may be approved, or conforming with based on the following standards for approval, in addition to any standards or findings for a specific conditional use found elsewhere in the Maplewood Code of Ordinances: in this chapter: (1) The use would be located, designed, maintained, constructed and operated to be in conformity with the city’s comprehensive plan and this Code. (2) The use would not change the existing or planned character of the surrounding area. (3) The use would not depreciate property values. (4) The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage water runoff, vibration, general unsightliness, electrical interference or other nuisances. (5) The use would not negatively impact the traffic on any street based on the current design of those affected streets. generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. (6) The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. (7) The use would not create excessive additional costs for public facilities or services. PacketPageNumber89of145 (8) The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. (9) The use would not cause minimal adverse environmental effects. (b)The city council may waive any of the requirements in subsection (a) of this section for a public building or utility structure, provided the council shall first make a determination that the balancing of public interest between governmental units of the state would be best served by such waiver. (c) (b) The applicant shall have the burden of proving that the use would meet all of the standards required for approval of a conditional use permit. The city may require the applicant provide, at his cost, any information, studies or expert testimony necessary to establish whether these standards would be met or to establish conditions for approval. (Code 1982, § 36-442) Sec. 44-1098. Conditions. (a) The city council, in granting a conditional use permit, may impose such conditions and guarantees that it considers necessary and as supported by the record of the proceedings to protect adjacent properties and the public interest and to achieve the goals and objectives of the comprehensive plan. (b) Conditions and guarantees may include but are not limited to the following: (1) Controlling the number, area, bulk, height, illumination and location of such uses. (2) Regulating access to the property, with particular reference to vehicle and pedestrian safety and convenience, traffic control and emergency vehicle access. (3) Regulating off-street parking and loading areas, including the number and width of parking spaces. (4) The location and design of utilities including drainage. (5) Berming, fencing, screening and landscaping, including underground sprinkling. (6) Compatibility of appearance with surrounding land uses. (7) Preservation of the site's natural, historic and scenic features in the development design. (8) Limiting the number, size, location or lighting of signage, notwithstanding article III of this chapter which pertains to sign. (9) The location, dimensions and upkeep of open space. PacketPageNumber90of145 (10) Increasing required lot size, yard dimensions or setback requirements. (11) Compliance with any plans presented. (12) A time limit for review of the permit. (13) A written agreement, cash escrow, letter of credit or other guarantee to ensure that the project will be built as approved. (14) Restrictive covenants. (15) Control of the interior and exterior components of a building, provided that such condition does not conflict with the building code. Such components may include but not be limited to the finished exterior materials and installation of elevators. (16) Control of potential noise generators. (Code 1982, § 36-443) Sec. 44-1099. Start of construction or use. The proposed construction must be substantially started or the proposed use utilized within one year of council approval or the conditional use permit shall become null and void. The council may grant up to one one-year extension of the permit if just cause is shown. This requirement shall not apply to PUDs with an approved phasing plan. Such extension shall be requested in writing and filed with the director of community development at least 30 days before the expiration of the original conditional use permit. There shall be no charge for filing such petition. The request for extension shall state facts showing a good faith attempt to complete or utilize the use permitted in the conditional use permit. (Code 1982, § 36-444) Sec. 44-1100. Duration. (a) All conditional use permits shall be reviewed by the council within one year of the date of initial approval, unless such review is waived by council decision or ordinance. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. The council may impose new or additional conditions upon the permit at the time of the initial or subsequent reviews. (b) A conditional use permit shall remain in effect as long as the conditions agreed upon are observed, but nothing in this section shall prevent the city from enacting or amending official controls to change the status of conditional uses. Any conditional use that meets the agreed upon conditions and is later allowed because of the city enacting or amending official controls shall be considered a legal nonconforming use. (Code 1982, § 36-445) PacketPageNumber91of145 Sec. 44-1101. Termination, suspension or revision. (a) The council may suspend or terminate the permit if the approved conditions have been violated or the use is no longer in effect. Where the construction of a building or structure of a monetary value in excess of $100,000.00 has been permitted, the council shall provide for a period of amortization of not less than five years. Where public health, safety and welfare concerns are threatened, the five-year amortization period is not required, and the council may determine the amortization period, if any, to be allowed. The owner of the property upon which the conditional use permit was issued shall be notified in writing at least ten days before the meeting. If the proposed termination is based on a violation of conditions, the property owners within 500 350 feet shall also be notified. The director of community development may issue a stop order for work in progress until the council hears the matter. (b) The city council may review a permit at any time. If the council decides to consider adding, dropping or changing conditions, the council shall follow the procedures in section 44-1096 for approving a new permit. The council shall not change conditions unless the conditional use no longer meets one of the standards in section 44-1097 for approving a new permit. (Code 1982, § 36-446) Sec. 44-1102. Reapplication. Whenever an application for a conditional use permit has been denied by the city council, a similar application affecting substantially the same property shall not be considered again by the city for at least one year from the date of its denial, unless the council directs such reconsideration by at least four votes. (Code 1982, § 36-447) Sec. 44-1103. Conditional uses to conform to terms and conditions attached to issuance. (a) Any use permitted under the terms of any conditional use permit shall be established and conducted in conformity with the terms and conditions of the permit. (b) Any change involving structural alteration, enlargement, intensification of use, or similar change not specifically permitted by the conditional use permit shall require an amended permit, and all procedures shall apply as if a new permit were being issued. All uses in existence at the effective date of the ordinance that are now required to have a conditional use permit shall be considered legal- nonconforming and shall be required to have a conditional use permit for any expansion or change in intensity. All uses existing on the effective date of the ordinance from which this article derives shall be considered as having a conditional use permit which contains conditions that permit the land use and structures as they existed on such date. Any enlargement, structural alteration, or intensification of use shall require an amended conditional use permit as provided for in this subsection. (Code 1982, § 36-448) PacketPageNumber92of145 Sec. 44-1104. Records. The director of community development shall maintain a record of all conditional use permits issued, including information on the use, location, conditions imposed by the council, time limits, review dates and other information as may be appropriate. (Code 1982, § 36-449) Sec. 44-1105. Filing. A certified copy of any resolution approving a conditional use permit shall be filed with the county recorder or registrar of titles. The resolution shall not include the legal description of the property. Failure to file does not affect the validity or enforceability of the permit. (Code 1982, § 36-450) Secs. 44-1106—44-1130. Reserved. Section 2. This section revises the Section 44-6. Definitions. Basic structural alteration means any enlargement of a building or modification to the framing of a building, whether by extending on any side or by increasing in height, length, width or changes caused by or the moving of a building from one location to another. Conditional use means a land use or development that would not be appropriate generally, but may be allowed with appropriate conditions or restrictions as provided by the official controls outlined in Article V, Conditional Use Permits. Planned unit developments (PUD) means a type of development characterized by a unified site design, with two or more principal uses or structures. A PUD may include townhouses, apartments, multiple-use structures such as an apartment with commercial shops, or similar projects. Residential PUDs must have at least five dwelling units or dwelling sites. The PUD application, timing and recording process is described under Article V, Conditional Use Permits. Section 3. This ordinance shall take effect after the approval by the city council and publishing in the official newspaper. The Maplewood City Council approved this ordinance revision on ___________. _________________ Mayor Attest: ______________________ City Clerk PacketPageNumber93of145 THIS PAGE IS INTENTIONALLY LEFT BLANK PacketPageNumber94of145 Agenda Item I.1 MEMORANDUM TO: James Antonen, City Manager FROM: Shann Finwall, AICP, Environmental Planner DuWayne Konewko, Community Development and Parks Director SUBJECT: Conditional Use Permit Review and Liquor License Approval for Bruentrup Heritage Farm LOCATION: 2170 County Road D DATE: February 16, 2010, for the February 22 City Council Meeting INTRODUCTION The Bruentrup farm buildings were relocated from White Bear Avenue to a 2.36 acre site within the Prairie Farm Neighborhood Preserve in 1999. On June 14, 1999, the city council approved a conditional use permit (CUP) to the Maplewood Area Historical Society (MAHS) to operate the farm on the site as a historical, educational, and interpretive center. Since that time MAHS has leased the land from the city for this purpose. In order to create a sustainable cash flow for farm expenses and other society projects, the MAHS requested an amendment to their CUP in order to sublease the Bruentrup Heritage Farm (BHF) site for large non-historical events, such as weddings. On July 27, 2009, the city council approved the amendment on the condition that MAHS limit the number of people to 290 and the number of events to six per year with a maximum of 290 people per event (Attachment 1). DISCUSSION The CUP allows the society to host up to six large non-historical fundraising events a year on the site. Examples of events would be weddings or graduation parties. The events would be held during the months of May through October. The hours would be limited from 10 a.m. to 10 p.m. The society proposes to allow alcohol service for the non-historical events only. The CUP was approved on the condition that it is reviewed by the city council prior to the subleasing of the site to ensure several conditions have been met as follows: 1. Update the January 2008 Bruentrup Heritage Farm Master Plan to include correct site size, site conditions, parking references, and purpose and intent of uses including any large non-historical fundraising events. 2. A rental agreement must be approved by the city which dictates hours of use, maximum number of people, location of parking, etc. 3. The society must supply the city with a signed parking agreement between the society and the owners of Harbor Pointe which allows the use of their parking lot (278 parking spaces) for large non-historical fundraising events. 4. The society must obtain the appropriate liability coverage for large non-historical fundraising events which holds the city harmless. PacketPageNumber95of145 5. Appropriate catering and liquor licenses must be obtained prior to serving food and alcohol on the site. The MAHS has updated the master plan, drafted a rental agreement, obtained a parking agreement, and made arrangements for liability coverage. The MAHS will present these items to the city council and discuss how best to handle the liquor license requirement during the February 22, 2010, city council meeting. Following is a summary of each of the above- mentioned items. Master Plan The BHF lease, approved last year, allows MAHS to use and maintain the BHF property for 99 years unless terminated sooner. The lease specifies that the use of the site should be designated in the BHF master plan and the approved CUP. The BHF master plan was last updated in January 2008 and describes the purpose as an interpretive center for the history of agriculture in New Canada-Maplewood. The goals include education and interpretation; learning by participation; historical authenticity; attraction of people and organizations to the site; and community support. A condition of the CUP amendment was to update the outdated material in the master plan and add language regarding the intent and purpose of the fundraising events. On February 10, 2010, the society approved amendments to the master plan (Attachment 2). The amendments meet the minimum requirements of the CUP, but do not comprehensively update the plan with an outline of continued operations at the site. Since the relocation of the buildings to the BHF site in 1999 the city has assisted the society with a number of operational tasks including such things as plowing of the parking lot and farm driveway, assistance with set up and clean up of large society events, assistance with the local preservation grant for the completion of the barn, and free society announcements in the city newsletter. Staff recommends that the society undertake a more comprehensive update to the master plan which outlines operations to include a five-year plan and budget of program needs, costs, and revenue for ongoing operations (which is currently specified as a requirement in the plan). To accomplish this, the society should consider researching grant opportunities to assist in the master planning process through the Minnesota Historical and Cultural Grants program. The master plan should be updated within one year. Rental Agreement A condition of the CUP amendment was the creation of a rental agreement for the subleasing of the site by the society for large non-historical fundraising events. On November 11, 2009, the society approved a draft rental agreement which covers hours of use, maximum number of people, location of parking, etc. (Attachment 3). The food, beverage, and insurance sections will need to be modified based on decisions made by the city council on liquor and catering licensing. 2 PacketPageNumber96of145 Parking Agreement The parking lot to the east of the BHF site has 21 parking spaces and is used by the society for their historical events and by visitors of the city’s Prairie Farm Neighborhood Preserve. The parking lot is not large enough to accommodate the large events. A condition of the CUP amendment was a parking agreement from Harbor Pointe (2079/2127 County Road D) for the use of the 278 parking spaces on their site. On February 4, 2010, the Harbor Pointe Office Association Board of Directors submitted a letter to the society stating that they may use the parking lot periodically on the condition that the society adds the association to their liability policy (Attachment 4). The society submitted documentation from their insurance company, West Bend, showing Harbor Pointe Office Association as an additional insured property on their liability policy (Attachment 5). Liability Coverage The BHF structures and general liability are covered under the city’s umbrella insurance policy. The society has additional liability coverage for their historical events. A condition of the CUP amendment was liability coverage for the subleasing of the site for outside events. Ann Stanton, account manager with the city’s insurance agent (Arthur J. Gallagher Risk Management Services, Inc.) states that it is in the city’s best interest to require a tenant user insurance liability policy (TULIP) for the sublease of the site. The TULIP program provides low cost general liability insurance to third party users of various venues and facilities. The premium is based on the risk associated with the event or activity, the number of days needed, the number of participants, and if there are any special requirements including alcohol liability, food service, etc. The purpose of the TULIP is to insure that the city and the society are covered during these events at all times, and that the cost of this is paid for by the renter. In addition, if there is a claim, this policy would not affect the city's current liability coverage and loss experience. The society has been working with Ms. Stanton to set up a form that the renter and society would fill out for the insurance. This requirement is outlined in the society’s rental agreement. Catering License The MAHS currently holds a food establishment license from the city to serve food at their historical events. The fee for this license is $673, which the city has waived over the past few years. The BHF facilities cannot accommodate the service of food for the large events. The MAHS’s rental agreement specifies that all food served at the large non-historical events must be served by a state licensed caterer. Additionally, Molly Wellens, Maplewood’s environmental health inspector, states that the caterer must also employ a state certified food manager. The requirement for renters to have a state licensed caterer as outlined in the rental agreement will meet city and state catering license requirements. Liquor License The MAHS currently does not serve alcohol at their events but would like to offer the opportunity for the large non-historical event renters to serve wine and beer. Karen Guilfoile, city clerk, states that there are several ways to address liquor licensing on the site as follows: 3 PacketPageNumber97of145 1. Non-Profit Liquor License: State statute allows the city to issue non-profit organizations temporary intoxicating liquor licenses as follows: three four-day events, four three-day events, six two-day events, or 12 one-day events, in any combination not to exceed 12 days per year, within a 12-month period. The society must obtain these licenses from the city, the society would be held liable for the license, and the society (not the renter) must supply and monitor the service of the alcohol. An off-duty police officer must be present during the large non-historical events. a. Temporary Fee: The city’s temporary on-sale intoxicating liquor license cost is $204 per day. Each individual temporary liquor license would be processed through the city. Temporary intoxicating liquor license would allow the service of wine, strong beer, and liquor. b. Yearly Fee: The city’s yearly on-sale liquor license fee for profit businesses is as follows: 1) Wine and strong beer - $2,500 per year 2) All intoxicating liquor including wine, strong beer, and liquor - $7,000 to $11,000, depending on ratio of liquor to food service 3) Additional fee for service on Sunday - $200 per year 4) Liquor buyer’s card from the State of Minnesota - $500 5) Background investigation fee - $500 Ms. Guilfoile states that the city could issue the MAHS an annual non-profit liquor license with a yearly fee to be established by the city council. A suggested fee could include the number of large events allowed times the temporary liquor license fee (6 x $200 = $1,200). This fee would be paid by the MAHS, and could be recouped through their rental agreement. With the yearly license, the city would run a background investigation on a member of the society who would be charged with managing the license and purchasing the liquor. The background investigation report goes back to the city council for final approval. With this alternative the city would process the license once a year. 2. State Licensed Caterer: The city could allow the service of alcohol on the site with a state- licensed caterer who would provide the alcohol. A state licensed caterer would require a liquor license from the city in which the business is established. Additionally, the caterer must be licensed through the state for the service of food. State statute requires that the caterer notify the city of the date and location of alcohol service, but there are no additional city licenses or requirements for off-duty police officers on site with this scenario. SUMMARY MAHS members state that they have parties interested in renting the site this year for large non- historical events. Members of the society will be present during the city council meeting to discuss these prospective rental agreements and their thoughts on the liquor license requirements. 4 PacketPageNumber98of145 RECOMMENDATIONS 1. Establish a system for issuing liquor licenses to the Maplewood Area Historical Society for the sublease of the Bruentrup Heritage Farm for up to six large non-historical events per year. Options for issuing liquor licenses are as follows: a. Temporary non-profit on-sale intoxicating liquor license to be issued to the Maplewood Area Historical Society for each event. Fee for license is currently $204 per day. b. Yearly non-profit on-sale intoxicating or wine and strong beer liquor license to be issued to the Maplewood Area Historical Society for up to six large non-historical events per year. Fee for license to be established by the city council (suggested fee is $1,200). c. The renter of the site for large non-historical events where alcohol is served must hire a state licensed caterer who offers liquor service. 2. Approve the Maplewood Area Historical Society’s conditional use permit. This permit should be reviewed again in one year to ensure all conditions are being met and to review and approve the updated master plan. P:\sec2N\Bruentrup\2-22-10 CC Report Attachments: 1. July 27, 2009, Bruentrup Heritage Farm Conditional Use Permit Resolution 2. February 10, 2010, Bruentrup Heritage Farm Master Plan 3. November 11, 2009, Bruentrup Heritage Farm Rental Agreement 4. February 4, 2010, Harbor Pointe Parking Agreement 5. Maplewood Area Historical Society Insurance Rider 5 PacketPageNumber99of145 Attachment1 MINUTES MAPLEWOOD CITY COUNCIL 6:30 p.m., Monday, July 27, 2009 Council Chambers, City Hall Meeting No. 15-09 L. NEW BUSINESS 1. Approval Of Bruentrup Heritage Farm Conditional Use Permit Amendment To Allow a. Environmental Planner, Shann Finwall gave the report. b. Parks & Community Development Director, DuWayne Konewko answered questions of the council. c. City Clerk, Citizens Services Director, Karen Guilfoile answered questions of the council. d. City Attorney, Alan Kantrud answered questions of the council. Mayor Longrie asked if anyone wanted to speak regarding this item. 1. Robert Overby, representing the Historical Society. 2. Gary Pearson, Planning Commission member. 3. Richard Currie, Historic Preservation Commission Vice Chairperson 4. Mark Bradley, 2164 Woodlyn Avenue, Maplewood. 5. Carolyn Peterson, 1801 Gervais Avenue, Maplewood. Vice President of the Historical Society. 6. Mark Jenkins, 830 New Century Boulevard South, Maplewood. Councilmember Rossbach moved to approve the resolution amending the Maplewood Area Historical Society’s Conditional Use Permit for the use of the Bruentrup Heritage Farm Site (2170 Striking condition number 12 County Road D) . RESOLUTION 09-07-224 Maplewood Area Historical Society Conditional Use Permit Amendment for the Bruentrup Heritage Farm WHEREAS, the Maplewood Area Historical Society was granted a Conditional Use Permit on June 14, 1999, and July 28, 2002 for the society to operate a public facility on the Bruentrup Heritage Farm at 2170 County Road D. Bruentrup Heritage Farm is further described as a 2.36 acre site within the Maplewood Prairie Farm Neighborhood Preserve as defined in the April 6, 2009, lease boundary completed by the City of Maplewood Department of Public Works. WHEREAS, the Maplewood Area Historical Society has submitted a proposal to amend their conditional use permit to allow for the subleasing of the Bruentrup Heritage Farm for non-historical fundraising events. WHEREAS, on May 19, 2009, the planning commission held a public hearing to review the conditional use permit revision. After due published notice in the legal newspaper and notice of said hearing was mailed to surrounding property owners, and after considering all testimony from every person or persons wishing to speak or those who wished to submit written statements, and after considering reports and recommendations from city staff the planning commission tabled the item for review by the city’s historical preservation commission. July 27, 2009 PacketPageNumber100of145 1 City Council Meeting Minutes WHEREAS, on May 21, 2009, the historical preservation commission reviewed the conditional use permit revision and recommended approval of the Maplewood Area Historical Commission’s fundraising proposal. WHEREAS, on July 7, 2009, the planning commission reviewed the historical preservation commission’s recommendations and the conditional use permit amendment and recommended approval of the fundraising proposal, on the condition that all parking for these events be accommodated on site. WHEREAS, on July 27, 2009, the city council reviewed the planning commission and historical preservation commission’s recommendation and the conditional use permit amendment. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL approves the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate area property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoking, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development and design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions (additions to the original 1999 and 2002 conditional use permits are underlined if added and stricken if deleted): 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before the city issues a building permit, the city engineer shall complete the necessary grading, drainage, utility and erosion control plans. 3. The applicant or contractor shall complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction. b. Install reflectorized stop signs at all exits, a handicap-parking sign for each handicap- parking space and an address on the building. July 27, 2009 PacketPageNumber101of145 2 City Council Meeting Minutes c. Construct a trash dumpster enclosure for any outside trash containers. The enclosures must be 100 percent opaque, match the color of the buildings and have a closeable gate that extends to the ground. If the trash container is not visible to the public it does not have to be screened. d. Install site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source in not visible and so it does not cause any nuisance to drivers or neighbors. 4. If any required work is not done, the city may allow temporary occupancy if the city determines that the work is not essential to the public health, safety or welfare. 5. All work shall follow the approved plans. The director of community development may approve minor changes. New Conditions Which Apply to All Uses at the Bruentrup Heritage Farm: 6. Update the January 2008 Bruentrup Heritage Farm Master Plan to include correct site size, site conditions, parking references, and purpose and intent of uses including any large non-historical fundraising events. 7. When the parking lot located east of the site cannot accommodate parking for an event (i.e., events where there are more than 84 people based on 4 people per vehicle in the 21 space parking lot located to the east of the site) the society must supply off-site parking to accommodate the events. 8. Off-site parking at Salvation Army (78 parking spaces at 2080 Woodlyn Avenue): a. The society must supply the city with a signed parking agreement between the society and the owners of the Salvation Army for the use of the parking lot. b. Transportation of guests in a wagon pulled by a tractor to and from the Salvation Army parking lot (Woodlyn Avenue) on a trail through the Prairie Farm Neighborhood Preserve is only allowed during daytime hours. c. The society must ensure safe pedestrian crossing at the intersection of Woodlyn Avenue and Ariel Street for visitors parking in the Salvation Army parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 9. Off-site parking at Harbor Pointe (278 parking spaces at 2079 to 2127 County Road D): a. The society must supply the city with a signed parking agreement between the society and the owners of Harbor Pointe which allows the use of this parking lot. b. The society must ensure safe pedestrian crossing at the intersection of County Road D and Ariel Street for visitors parking in the Harbor Pointe parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 10. Any large scale music proposed for any event on the site (such as DJs and bands) should be limited to inside the barn. 11. Use of the farm must comply with the city’s noise ordinance which requires that no disturbing noises be generated before 7 a.m. and after 7 p.m. July 27, 2009 PacketPageNumber102of145 3 City Council Meeting Minutes 12. In exchange for occasional use of the Bruentrup Heritage Farm site by the city, the city will allow the society the use of the Community Center at no charge for their annual fundraising Halloween Hoe Down. 13. The society will work with Maplewood city staff to coordinate the management of the oak savanna located west of the entry drive within the Bruentrup Heritage Farm site with the intent of continuing to manage that portion of the site as oak savanna. 14. The barn must be posted with a maximum occupancy of 290 people. New Conditions Which Apply to the Subleasing of the Site by the Society for Large Non-Historical Fundraising Events: 15. Subleased large non-historical fundraising events are allowed six times per year. 16. Subleased large non-historical fundraising events are allowed from 10 a.m. to 10 p.m. 17. Parking for subleased large non-historical fundraising events in which alcohol will be served is limited to the parking lot on the east side of the site and the Harbor Pointe parking lot located about a block west of the site on the north side of County Road D. 18. Maximum number of occupants allowed on site for large non-historical fundraising events in which alcohol will be served is limited to 290 people. 19. Appropriate liquor licenses must be obtained prior to serving alcohol on the site. 20. The society must obtain the appropriate liability coverage for large non-historical fundraising events which holds the city harmless. 21. A rental agreement must be approved by the city which dictates hours of use, maximum number of people, location of parking, etc. Seconded by Mayor Longrie. Ayes – All Councilmember Hjelle made a friendly amendment to remove the Halloween Hoe-Down from the discussion and address it separately. Mayor Longrie accepted the friendly amendment regarding condition number 12.of the resolution be removed which stated In exchange for occasional use of the Bruentrup Heritage Farm Site by the city, the city will allow the society the use of the Community Center at no charge for their annual fundraising Halloween Hoe Down. The friendly amendment was accepted by the motioners. The motion passed. Mayor Longrie moved that the staff review and bring back to the council options for memoralizing that agreement including the idea that it may include an amendment to the current lease between the parties involved. Seconded by Councilmember Nephew. Ayes – All The motion passed. July 27, 2009 PacketPageNumber103of145 4 City Council Meeting Minutes Attachment2 PacketPageNumber104of145 PacketPageNumber105of145 PacketPageNumber106of145 PacketPageNumber107of145 PacketPageNumber108of145 PacketPageNumber109of145 PacketPageNumber110of145 PacketPageNumber111of145 PacketPageNumber112of145 PacketPageNumber113of145 PacketPageNumber114of145 PacketPageNumber115of145 PacketPageNumber116of145 PacketPageNumber117of145 PacketPageNumber118of145 PacketPageNumber119of145 PacketPageNumber120of145 PacketPageNumber121of145 PacketPageNumber122of145 PacketPageNumber123of145 PacketPageNumber124of145 PacketPageNumber125of145 PacketPageNumber126of145 PacketPageNumber127of145 PacketPageNumber128of145 PacketPageNumber129of145 Attachment3 Maplewood Area Historical Society Bruentrup Heritage Farm Large Event Rental Contract 2010 We would like to help make your event a success. We have established a number of procedures to facilitate communication between the renter and the Maplewood Area Historical Society (MAHS) for your review. Please review them carefully and contact us immediately with any questions or concerns. A. RENTAL PROCEDURES : 1. The reservation is guaranteed after a deposit of 50% of the rental total is received by MAHS. 2. The balance of the rental is due 14 days before the event. 3. A damage deposit check made out to MAHS is due 14 days before the event. A refund of all or part of the damage deposit will be issued after a post event review of the property. If there is no damage, the full amount of the damage deposit will be returned within 10 days after the event. 4. One contact person representing the renter should be designated to oversee arrangements. The contact person is responsible for making an on-site appointment with our staff to finalize arrangements at least 2 weeks prior to the event. MAHS is not responsible for any problems that occur with an event that has not had an on-site meeting with staff previous to the event. 5. The renter may cancel the reservation by giving written notice to MAHS. If written notice is received ninety (90) days or more prior to the event, 50% of the deposit will be refunded. If written notice is received by MAHS less than ninety (90) days prior to the event, the entire deposit will be forfeited. 6. The facility may not be sublet by the renter, nor may the application be transferred or re-assigned. 7. The hours of operation for your event at the farm are 10 AM to 10 PM. 8. Suggested Donations- House for a meeting, 4 hours. $50 Damage deposit required- $50 House with kitchen for lunch or dinner, 5 hrs $150 Damage deposit- $50 (9 PM limit) Picnic, 8 picnic tables, Welcome Center, grounds $300 Barn, Welcome Center, grounds, 50 people or less $350 Damage deposit required- $300 Over 50 people $800 Damage deposit-$300 required Tractor and hay wagon rides (when available, and $50/hr daylight hours only) Canopies, 4 tan available $15 each (includes set-up) 9. Occupancy- Total occupancy for the barn is 290. The main floor rental area of the barn can accommodate up to 165 people. 10. Under certain conditions, MAHS may be forced to cancel a lease agreement prior to the event. Possible reasons for a cancellation include, but are not limited to, a declared state of emergency such as weather (tornado, blizzard), unsafe health or environmental conditions, or interrupted utility service. In such an emergency, 1 PacketPageNumber130of145 the renter agrees thatMAHS has no responsibility for inconveniences the renter may suffer or incur due to such a cancellation. We will attempt to notify the renter as soon as possible if such a cancellation occurs. All fees paid by the renter shall be refunded if the reservation is cancelled by MAHS for any of the above reasons. B. FOOD AND BEVERAGE: 1. All food served at your function must be prepared by a licensed food caterer. The farm does not have a cooking kitchen. A copy of the food catering license must (Council question) be forwarded to MAHS 30 days before the event. 2. Wine and beer may be served by a licensed alcoholic beverage caterer. A copy of the alcoholic beverage catering license must be forwarded to MAHS 30 days (Council before the event. Alcoholic beverages are not allowed in the farmhouse. question) 3. If alcoholic beverages are served, the renter must hire an off-duty officer from the City of Maplewood for a minimum 4 hour period at the prevailing wage, payable to MAHS 30 days before the event. The officer must remain on duty until the end (Council question) of the event. 4. Alcoholic beverage service must end at 9:30 PM. 5. Disposable products must be used for all food service. No glass plates, cups or glass beverage bottles are allowed. 6. MAHS will provide recycle and trash bins on site. C. SET-UP AND DECORATIONS: 1. All decorating plans must be approved by the MAHS staff. 2. The renter is responsible to make arrangements for rental/delivery/set-up and fees for chairs/tables/tents/PA systems etc and to coordinate with MAHS staff. Delivery of large items such as tables/chairs/tent may be made the day before the event through coordination with MAHS staff. 3. In the farmhouse, nothing may be affixed to the walls, floor, ceiling or doors. 4. No open fires, fireworks or sparklers are allowed on the grounds. Candles used for decorations must be battery operated. No gas lanterns are allowed on the property however solar lanterns may be used. 5. Fun-Tak may be used in the barn to fasten decorations. No nails, staples or glue may be used in the barn. 6. Clean-up is the responsibility of the renter. A deduction will be made from the damage deposit for “extra ordinary” cleaning or repairs that need to be done by MAHS. D. LIABILITY INSURANCE AND LICENCES: 1. The renter assumes full responsibility for the group's conduct and for any loss, breakage or damage to the rooms, structures, artifacts, equipment or property. 2. The MAHS is not liable for any loss, damage, injury or illness by the users of the facilities and cannot be held responsible for any items that are left behind at the property by the renter or contracted service providers. The renter using the Bruentrup Heritage Farm shall agree to compensate the MAHS for any such 2 PacketPageNumber131of145 damages to facilities, equipment and further assumes all liability for any personal injuries, including death, caused by participants at the scheduled event. 3. The renter of the site for large events must purchase a Tenant Users Liability Policy (TULIP) from the City of Maplewood’s insurance agent in order to provide General Liability to third party users of the site. 4. All certificates and/or licenses must be forwarded to MAHS 30 days before the event. This would include copies of: (Council question) a. a copy of food license. (Council question) b. a copy of beverage license. c. certification from the City of Maplewood for an off duty officer, if alcohol is (Council question) served E. CONDUCT AND SECURITY: 1. No smoking is allowed anywhere on the Bruentrup Heritage Farm property. 2. At their discretion, a peace officer or detective may: a. Order and facilitate the removal of any offender of the smoking or alcohol policy or anyone observed acting disorderly. b. Order the removal of any intoxicating liquor from the premises. c. Immediately revoke the permit and order all persons from the property if any public safety violations occur. F. SOUND LEVELS: 1. Wedding processionals and recessional may be played during a ceremony held on the grounds. Vocal or instrumental solos may be accompanied by music during a ceremony held on the grounds. Reception music is limited to inside the barn. 2. Sound levels from bands, DJs, music and audio equipment are subject to the City of Maplewood noise ordinance which states, “There shall be no disturbing noise 7 between the hours of PM to 7 AM”. 3. Sound levels must be respectful to our neighbors. The farm is located in a residential area where maintaining the noise ordinance guidelines is a top priority of MAHS. G. PARKING: 1.The East parking lot adjacent to the farm will accommodate 21 cars with 2 slots for handicapped occupants. 2.MAHS will make further parking arrangements with Harbor Pointe, 278 parking spaces. 3.The reservation will not be complete till we get approval from Harbor Pointe on a case by case basis. 4.Blinking signs will be placed on either side of the crossing from the North side of Cty Rd D to the South side of Cty Rd D to connect with the trail to the farm from Harbor Pointe. Thank you from MAHS. We hope these guidelines will help to insure your event will be very successful!! If you have any other questions, please contact: Sandra Dicke, MAHS Events Planner, 651-776-2852 or Char Wasiluk, MAHS Assistant Events Planner, 651-776-7183. MAHS approved on 11/11/09 Revision on 2/1/2010 by S.Dicke 3 PacketPageNumber132of145 Attachment4 PacketPageNumber133of145 Attachment5 PacketPageNumber134of145 ItemM1 MEMORANDUM TO: James Antonen, City Manager FROM: Karen Guilfoile, Citizen Services Director DATE: February 16, 2010 RE: Consideration of Workshop for the Purpose of Re-establishing the Human Relations Commission Introduction The Maplewood Human Relations Commission (HRC) was created by City Ordinance on April 18, 1968 and was a seven-member committee. In October of 2004 the HRC was down to three members and was not meeting due to not having enough members for a quorum. In January 2005 the council moved to suspend the HRC and directed staff to examine the current mission statement and goals of the commission and to propose revisions to better suit the climate and diversity of the community. Background It was determined by the city council at that time to establish a different type of “Committee” that would hopefully meet the current needs of the city. The proposal was an Outreach Committee that would work with the local business community welcoming new and relocated residents to our city providing information on services and opportunities similar to a Welcome Wagon Program. At that time information and the application process was made available to the public to be on the Committee and the idea was dropped due to a lack of interest and participation. Councilmember Llanas has expressed interest in re-establishing the HRC. This item is brought to you for council consideration in having a Council Manager Workshop where this issue can be thoroughly discussed and historical information can be provided to the council. Consideration Determine council interest in the re-establishment of the HRC. If interest is determined, direct staff to put the item on a future Council Manager Workshop for discussion. PacketPageNumber135of145 Agenda Item M2 Agenda Report TO: City Council FROM: James W. Antonen,City Manager DATE: February 16, 2010 RE:Yellow Ribbon Communities BACKGROUND/SUMMARY This item was brought to my attention by Councilmember Julie Wasiluk. Yellow Ribbon Communities is a community program that builds a network of support for service members and their families throughout the deployment cycle. This would take the efforts from the City of Maplewood and area leaders to facilitate this program. It cannot be a standalone function of the City. If the City would like to initiate this community program within Maplewood, the Council would need to pass a resolution inviting the Yellow Ribbon Task Force to our community. RECOMMENDATION Staff would like direction as to whether or not this is an item the council is interested pursuing. If the Council would like to discuss this in more detail, staff will put this on the agenda for a future Council Workshop. Attachments: 1.Beyond the Yellow Ribbon… your Fort Minnesota 2.Yellow Ribbon City News 3.Beyond the Yellow Ribbon Community Action Plan (Template) PacketPageNumber136of145 Beyond the Yellow Ribbon : Yellow Ribbon CommunitiesPage 1of 2 AgendaItemM2 Attachment1 Site menu What's New Yellow Ribbon Communities Home Deals and Happenings Family+Service Member Tue 09 of Feb, 2010 Backlinks... Youth Click below for the latest Education Resources information on Minnesota Employment Resources events, news, and happenings. Communities Beyond the Yellow Ribbon… Family events Yellow Ribbon Comm. Continuous Support your Fort Minnesota In the News Veteran Benefits Calendar of Events The Minnesota National Guard has Resources pioneered a program which Kohl's Kids Who Care About Us Scholarship Program empowers community leaders to Contact Us Mon 08 of Feb, 2010 synchronize support efforts and Media Is an annual opportunity to build an enduring network of recognize and reward young support for Service Members and volunteers (ages 6 to 18) whose families throughout the efforts have made a positive deployment cycle. The program, impact on their communities. the Yellow Ribbon Community Young volunteers are recognized at the local, regional (district) Campaign is a reminder that Get Help and national level. supporting Service Members cannot end when they return home from deployment and the yellow Search ribbons are untied. Tell Your Story in: Sun 07 of Feb, 2010 Entire Site Go Broadcasting Entities are ~ Hot News working on projects about returning vets. If you have a Join ... story you'd like to tell about your recent deployment as a January 5, 2010, 13 new Yellow Ribbon entities are named: Servicemember or military family, contact Beyond the Join Our Mailing Yellow Ribbon Cities: Hugo, Stillwater, Woodbury. Yellow Ribbon Public Affairs. List Yellow Ribbon Counties: Washington, Isanti. Yellow Ribbon Churches: North Heights Lutheran Church, Arden Hills; St. John Neumann, Eagan. Parents as Teachers- Heroes at Home Playgroups Sun 31 of Jan, 2010 Yellow Ribbon Companies: Cub, Stillwater; Disabled Veterans Rest Camp of Washington County, Hugo; Baskfield and Associates, Rogers; Faelon Partners LTD/ Today's Business Radio LLC, Golden All military families with children Newsletter Archives ages 0-3 are invited to the Valley; Minnesota State Colleges and Universities, headquartered in St. Paul and on 32 public View our ARCHIVE Parents as Teachers- Heroes at colleges and universities on 54 campuses across Minnesota. Home Playgroups. Join us at the infant-toddler playgroups where Yellow Ribbon Campus: Rasmussen College. parents and children learn and RSS Feeds play together! Bring your entire family and wear comfy clothes. Click here to view the photo album for event photos. Articles Calendars For dates and times see flyer here Building Fort Minnesota Yellow Ribbon Cities: Governor Tim Pawlenty proclaimed Farmington as Minnesota’s first Yellow New Tax Information Thu 21 of Jan, 2010 Ribbon City in December 2008. Now with the guidance of Beyond the Yellow Ribbon’s Deployment Cycle Support Team, cities, counties and corporations across the state are developing action plans 2009 Credit for Military Service in a Combat Zone is going up to and organizing groups to support military families. Each follows a similar path to being proclaimed $120. And 2009 Subtraction for “Yellow Ribbon” by the Governor. National Guard Minnesotans. Click Headline for details & forms. How important is this? As we rank all of the things that we want to have as priorities in Minnesota, the first one should be All articles taking care of our members of the military and the people who protect our safety and security. - Governor Tim Pawlenty PacketPageNumber137of145 http://beyondtheyellowribbon.org/Yellow+Ribbon+Communities2/11/2010 Beyond the Yellow Ribbon : Yellow Ribbon CommunitiesPage 2of 2 AgendaItemM2 Attachment1 Support of our military service members and their families is more than an event, and not a government program. It’s a community responsibility. - Chaplain John Morris When you develop a plan to support the military you are building a strong community that can respond to any group. - Adjutant General Larry Shellito Make Yellow Ribbon Communities; Cities, Counties, Corporations The Yellow Ribbon Communities brochure can be downloaded by clicking here. Call Beyond the Yellow Ribbon team at 651- 282-4284 for more information on becoming a Yellow Ribbon Community. Click here to download a Yellow Ribbon Community Action Plan template or click here for the word document. If you would like a word document of this template, please email us at yellowribboncommunities.mn@ng.army.mil Yellow Ribbon Churches The first two Yellow Ribbon Churches are North Heights Lutheran Church, Arden Hills; St. John Neumann, Eagan The mission of the Yellow Ribbon Churches is to HONOR, SERVE, SUPPORT veterans and military families. HONOR—recognize veterans and military families for their service and sacrifice to our country at special services, events, publications, displays and personal recognition. SERVE—provide services to veterans and military families such as light home maintenance, auto maintenance, childcare, counseling, workshops focusing on military family needs. SUPPORT—provide veterans and military families support such as prayer, financial, encouragement, letters/cards, care packages and recognition. To learn more about Yellow Ribbon churches click here. If you have any other questions, please contact the Beyond the Yellow Ribbon staff at yellowribboncommunities.mn@ng.army.mil or by phone at 651-282-4284. More "Yellow Ribbon Community" pages: Yellow Ribbon Cities Yellow Ribbon Corporations Yellow Ribbon Counties Yellow Ribbon Schools Yellow Ribbon Events Page last modified on Wednesday 06 of January, 2010 04:32:08 UTC © 2008,2009 Minnesota National Guard All Rights Reserved; Beyond the Yellow Ribbon, logos and materials contained on this web site (in this printed material) and any attached documentation may not be redistributed or marketed without the express written consent of the Minnesota National Guard. PacketPageNumber138of145 http://beyondtheyellowribbon.org/Yellow+Ribbon+Communities2/11/2010 Beyond the Yellow Ribbon : Yellow Ribbon CitiesPage 1of 2 AgendaItemM2 Attachment2 Site menu What's New Yellow Ribbon Cities Home Deals and Happenings Family+Service Member Tue 09 of Feb, 2010 Youth Backlinks... Click below for the latest Education Resources information on Minnesota Employment Resources events, news, and happenings. Yellow Ribbon City News Communities Family events Yellow Ribbon Comm. Farmington was designated the first Yellow Ribbon City in December of 2008. State leaders called it Continuous Support an example for other communities working to ease Service Member’s return home. This designation In the News Veteran Benefits recognizes Farmington’s troop reintegration efforts, which include educational programs in local Calendar of Events schools, childcare for soldier’s children and a network of volunteers who help their families during the Resources transition from overseas military duty, primarily in the Iraqi and Afghanistan wars, to civilian life. Kohl's Kids Who Care About Us Scholarship Program Today's Yellow Ribbon Cities include: Farmington, Hugo, Stillwater, Woodbury Contact Us Mon 08 of Feb, 2010 Media Is an annual opportunity to Click here to view the photo album for Yellow Ribbon City photos. recognize and reward young volunteers (ages 6 to 18) whose Other Cities vying for Yellow Ribbon City status: efforts have made a positive impact on their communities. Albert Lea, Anoka, Austin, Burnsville, Crookston, Eagan, Forest Lake, Hastings, Inver Grove Heights, Young volunteers are recognized Lake Elmo, Lakeville, Marshall, Montevideo, Northfield, Nowthen, Oakdale, Rochester, Rosemount, at the local, regional (district) Get Help Sartell/Cold Springs, St. Cloud, Stacy, Waseca, West St. Paul. and national level. How to become a Yellow Ribbon City Search Tell Your Story in: 1. Host a Community Training Event Sun 07 of Feb, 2010 This event is for community leaders and anyone interested in learning about how they can support Entire Site Go Broadcasting Entities are their community members. The community arranges the time, date and location for the initial working on projects about training event. The Yellow Ribbon team provides the training. returning vets. If you have a Join ... story you'd like to tell about Target Markets for Initial Event your recent deployment as a Servicemember or military Who should be involved? Community training should include representatives from these key groups: Join Our Mailing family, contact Beyond the Yellow Ribbon Public Affairs. List •Businesses •Faith-Based Community Organizations •Elected Officials Parents as Teachers- Heroes •Educators and Youth Organizations at Home Playgroups •Medical Service Providers Sun 31 of Jan, 2010 •Public Safety and Law Enforcement All military families with children Newsletter Archives •Social Service Providers ages 0-3 are invited to the •Veterans Organizations ARCHIVE View our Parents as Teachers- Heroes at Home Playgroups. Join us at the Press Release example to announce Initial Beyond infant-toddler playgroups where the Yellow Ribbon Training. parents and children learn and RSS Feeds play together! Bring your entire family and wear comfy clothes. At the initial event, leaders from Beyond the Yellow Ribbon Team will present why supporting military Articles families is important to your city. A recently returned Service Member or family member will also Calendars For dates and times see flyer share their deployment story. here Attendees will be broken out into their specific markets, (businesses, clergy, elected officials, etc) for a brain storming session led by a professional from the Beyond the Yellow Ribbon Team. It is here New Tax Information where local leaders from each market can be discovered. Thu 21 of Jan, 2010 2009 Credit for Military Service 2. Develop an Action Plan in a Combat Zone is going up to At the end of the initial training, identify volunteers to build the action plan. You may want to work $120. And 2009 Subtraction for with the Warrior to Citizen Campaign. Once your group approves the plan, which includes National Guard Minnesotans. components from each of the target markets, submit it to the Minnesota National Guard who will Click Headline for details & take it to the Governor. forms. Click here to download an example Yellow Ribbon City Action Plan. To have a word document sent to you for your city to fill out, contact the Beyond the Yellow Ribbon team at All articles yellowribboncommunities.mn@ng.army.mil or by phone at 651-282-4284. 3. Start today...Become a Yellow Ribbon City Once the Governor proclaims you a Yellow Ribbon recipient, the work begins! PacketPageNumber139of145 http://beyondtheyellowribbon.org/Yellow+Ribbon+Cities2/11/2010 Beyond the Yellow Ribbon : Yellow Ribbon CitiesPage 2of 2 AgendaItemM2 Attachment2 How to get your Yellow Ribbon City Sign Once named a Yellow Ribbon City, cities will have the opportunity to purchase a sign to be displayed at each state highway entrance to the city. The digitally printed signs will be 18” x 18” and are expected to have a life of 3 years with a cost of $35.18 each. The National Guard has established the sign design and the ordering process with MnDOT. Each Yellow Ribbon sign is to be mounted below the City Population Sign in accordance with MnDOT Community Recognition Signing guidelines. To view these guidelines, click here to download the PDF file, or visit the DOT State Web site for more information. The Yellow Ribbon Communities brochure can be downloaded by clicking here. Contact the Beyond the Yellow Ribbon staff at yellowribboncommunities.mn@ng.army.mil or by phone at 651-282-4284. More "Yellow Ribbon Community" pages: Yellow Ribbon Communities Yellow Ribbon Corporations Yellow Ribbon Counties Yellow Ribbon Schools Yellow Ribbon Events Page last modified on Monday 11 of January, 2010 16:14:40 UTC © 2008,2009 Minnesota National Guard All Rights Reserved; Beyond the Yellow Ribbon, logos and materials contained on this web site (in this printed material) and any attached documentation may not be redistributed or marketed without the express written consent of the Minnesota National Guard. PacketPageNumber140of145 http://beyondtheyellowribbon.org/Yellow+Ribbon+Cities2/11/2010 AgendaItemM2 Attachment3 PacketPageNumber141of145 AgendaItemM2 Attachment3 PacketPageNumber142of145 AgendaItemM2 Attachment3 PacketPageNumber143of145 AgendaItemM2 Attachment3 PacketPageNumber144of145 AgendaItemM2 Attachment3 PacketPageNumber145of145