HomeMy WebLinkAbout2011 11-28 City Council PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, November 28, 2011
City Hall, Council Chambers
Meeting No. 23-11
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country.
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing
the council, sign in with the City Clerk. At the podium please state your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and
Council. The Mayor will then direct staff, as appropriate, to answer questions or respond
to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of November 14, 2011, City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Resolution of Appreciation for Former Community Design Review Board Member Michael
Mireau
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval Of Claims
2. Approval of Fall 2011 Clean-up Event Summary
3. Approval to Accept FDA Grant for Health Inspections
4. Approval of Resolution Supporting the Efforts of Becoming a Beyond the Yellow Ribbon
Community
5. Approval of Public Health and Environmental Health Mutual Aid Agreement Renewal
6. Approval of Joy Park Phase I Improvements, Resolution Approving Payment, Acceptance
of Project and Closure of Project Fund
7. Approval of Resolution Directing Modification of Existing Construction Contract, Change
Order No. 1, Lion Park Improvements, Project 08-09
8. Approval of Resolution Accepting a Donation from Spectrum Aquatics/EverActive Brands
9. Approval to Accept 2011 Justice Assistance Grant and Funds
10. Approval to Purchase Sanitary Sewer Jet Truck
11. Approval to Purchase Tires for Front End Loader
12. Conditional Use Permit Review for T-Mobile Cellular Telephone Tower at Harmony
Learning Center, 1961 County Road C East
13. Ordinance Amendment of Section 2-41 Which Gives the City Council Authority to Consider
Variances From the Zoning Code (second reading)
14. Ordinance Amendment of Section 44-13 Which Gives the City Council Authority to
Consider Variances From the Zoning Code (second reading)
15. Ordinance Amendment of Section 44-14 Which Allows Reductions in Lot Sizes and
Building Setbacks When Streets are Widened (second reading)
16. Ordinance Amendment of Article VI Which Allows Staff the Authority to Consider Minor
Variances for Single and Double Dwellings (second reading)
H. PUBLIC HEARINGS
I. UNFINISHED BUSINESS
1. Holloway and Stanich Highlands Area Improvements, City Project 09-13, Resolution
Adopting Revised Assessment Roll
2. Consider Authorizing the Execution of Contract Between the City of Maplewood and Allied
Waste Services for City-Wide Residential Trash Collection
J. NEW BUSINESS
1. Land Use Plan Amendment from C (Commercial) to LDR (Low Density Residential) for
1961, 1967 and 1975 McMenemy Street
2. Approve Resolution Adopting 2012 Assessment Rates, Public Works Permit Fees, and
Park Availability Charges
3. Cancellation of December 26th,, 2011 City Council Meeting
K. VISITOR PRESENTATIONS
L. AWARD OF BIDS
M. ADMINISTRATIVE PRESENTATIONS
N. COUNCIL PRESENTATIONS
O. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
– elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
November 14, 2011
City Council Meeting Minutes
1
Agenda Item E1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, November 14, 2011
Council Chambers, City Hall
Meeting No. 22-11
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 7:01 p.m. by Mayor Rossbach.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Will Rossbach, Mayor Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
James Llanas, Councilmember Present
John Nephew, Councilmember Present
D. APPROVAL OF AGENDA
Councilmember Llanas moved to approve the agenda as submitted.
Seconded by Councilmember Nephew Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of October 24, 2011 City Council Workshop Minutes
Councilmember Juenemann moved to approve the October 24, 2011 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
2. Approval of October 24, 2011 City Council Meeting Minutes
Councilmember Nephew noted that the minutes need to be changed to reflect that he was absent
from the meeting and agenda item D Approval of Agenda needs to be changed to reflect that
Councilmember Koppen added items N2 and N3.
Councilmember Juenemann noted that agenda item I1 Trash Collection System Analysis –
Update on Negotiations with Allied Waste Services needs to be changed to remove the name Mr.
Yearling and replace with Mr. Hiersting.
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Councilmember Juenemann moved to approve the October 24, 2011 City Council Meeting
Minutes as amended.
Seconded by Councilmember Llanas Ayes – Councilmember Koppen, Llanas,
Juenemann and Mayor Rossbach
Abstain – Councilmember Nephew
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
None.
G. CONSENT AGENDA
Councilmember Juenemann requested to highlight agenda items G8 and G15.
Councilmember Nephew requested to highlight agenda items G2 and G14.
Councilmember Juenemann moved to approve agenda items G1 thru G15.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE
$ 1,039,480.77 Checks # 85450 thru # 85498
dated 10/19/11thru 10/25/11
$ 318,999.00 Disbursements via debits to checking account
dated 9/30/11 thru 10/20/11
$ 984,420.19 Checks # 85499 thru # 85559
dated 10/25/11 thru 11/1/11
$ 195,213.49 Disbursements via debits to checking account
dated 10/21/11 thru 10/27/11
$ 439,058.92 Checks # 85560 thru # 85639
dated 11/2/11 thru 11/8/11
$ 381,679.05 Disbursements via debits to checking account
dated 10/31/11 thru 11/4/11
$ 3,358,851.42 Total Accounts Payable
PAYROLL
$ 498,588.33 Payroll Checks and Direct Deposits
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dated 10/28/11
$ 2,375.01 Payroll Deduction check # 9985488 thru # 9985490
dated 10/28/11
$ 500,963.34 Total Payroll
$ 3,859,814.76 GRAND TOTAL
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of 2011 Budget Adjustments and Transfers.
Finance Manager Bauman addressed and answered questions of the council.
Councilmember Juenemann moved to approve the 2011 Budget Adjustments and Transfers.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Approval of 2012 Contract with Alan Kantrud for Attorney Services.
Councilmember Juenemann moved to approve the 2012 Contract with Alan Kantrud for Attorney
Services.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Approval of 2012 Animal Control Contract.
Councilmember Juenemann moved to approve the 2012 Animal Control Contract.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
5. Approval of Resolution Adopting Ambulance Rates for 2012.
Councilmember Juenemann moved to approve the Resolution Adopting Ambulance Rates for
2012.
RESOLUTION 11-11-639
ADOPTION OF THE 2012 AMBULANCE RATES
WHEREAS, the City of Maplewood has established ambulance rates, and
WHEREAS, city staff has reviewed the ambulance rates.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
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1. The updated ambulance rates with a 3% increase shall become effective beginning January
1, 2012, with rates set as follows:
Non-transport $600.00
Basic life support $1,586.00
Advanced life support 1 $2,085.00
Advanced life support 2 $2,300.00
Charge per mile $20.58
2. The updated ambulance rates are approved for all related ambulance runs received on or
after January 1, 2012.
3. The rates shown will be reviewed by staff on an annual basis with recommendations for
revisions brought to the city council for consideration.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
6. Approval of Resolution Accepting State Aid Advancement Funds.
Councilmember Juenemann moved to approve the Resolution Accepting State Aid Advancement
Funds.
RESOLUTION 11-11-640
MUNICIPAL STATE AID STREET FUNDS ADVANCE RESOLUTION
WHEREAS, the Municipality of Maplewood desires to receive payments on public
improvements to our State Aid Street system which will require State Aid funds in excess of
those available in its State Aid Construction Account, and
WHEREAS, the advance is based on the following determination of expenditures:
Account Balance as of November 1, 2011: $ 0
Less estimated disbursements for:
Project 138-121-003
Project 138-121-004
Project 138-112-005
Total Advancement Amount: $ 1,000,000
WHEREAS, repayment of the funds so advanced will be made in accordance with the
provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500,
Subp. 10b, and
WHEREAS, the Municipality acknowledges advance funds are released on a first-come-
first -serve basis and this resolution does not guarantee the availability of funds.
NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is
hereby requested to approve this advance for financing approved Municipal State Aid Street
Projects of the Municipality of Maplewood in an amount up to $1,000,000. I hereby authorize
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repayments from subsequent accruals to the Municipal State Aid Street Construction Account of
said Municipality in accordance with the schedule herein indicated:
Repayment from entire future year allocations until fully repaid
I HEREBY CERTIFY that the above is a true and correct copy of a resolution presented to
and adopted by the Municipality of Maplewood, County of Ramsey, State of Minnesota, at a duly
authorized Municipal Council Meeting held in the Municipality of Maplewood, Minnesota on the
14th day of November, 2011, as disclosed by the records of said Municipality on file and of record
in the office.
Municipality of Maplewood
Municipal Clerk
Seconded by Councilmember Koppen Ayes – All
The motion passed.
7. Approval of Resolution Authorizing MN/DOT Agency Agreement.
Councilmember Juenemann moved to approve the Resolution Authorizing MN/DOT Agency
Agreement.
RESOLUTION 11-11-641
APPROVING MN/DOT AGENCY AGREEMENT
BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of
Transportation be appointed as Agent of the City of Maplewood to accept as its agent, federal aid
funds which may be made available for eligible transportation related projects.
BE IT FURTHER RESOLVED, the Mayor and the City Manager are hereby authorized
and directed for and on behalf of the City to execute and enter into an agreement with the
Commissioner of Transportation prescribing the terms and conditions of said federal aid
participation as set forth and contained in “Minnesota Department of Transportation Agency
Agreement No. 99900, a copy of which said agreement was before the City Council and which is
made a part hereof by reference.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
I hereby certify that the foregoing Resolution is a true and correct copy of the Resolution
presented to and adopted by the City of Maplewood at a duly authorized meeting thereof held on
the 14th day of November, 2011, as shown by the minutes of said meeting in my possession.
_____________________________
Notary Public City Clerk
My Commission expires __________
Seconded by Councilmember Koppen Ayes – All
The motion passed.
8. Approval of Resolution of Donation to the Fire Department from Chris Larson.
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Fire Chief Lukin presented the staff report and answered questions of the council.
Councilmember Juenemann moved to approve the Resolution of Donation to the Fire Department
from Chris Larson.
RESOLUTION 11-11-642
RESOLUTION AUTHORIZING GIFT TO CITY
WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices
of real and personal property and maintain the same for the benefit of the citizens and pursuant to
the donor’s terms if so-prescribed, and;
WHEREAS, Chris Larson wished to grant the city of Maplewood the following: $200.00,
and;
WHEREAS, Chris Larson has instructed that the City will be required to use the
aforementioned for: use by the fire department, and;
WHEREAS, the city of Maplewood has agreed to use the subject of this resolution for the
purposes and under the terms prescribed, and;
WHEREAS, the City agrees that it will accept the gift by a four-fifths majority of its
governing body’s membership pursuant to Minnesota Statute §465.03;
NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the
Maplewood City Council approves, receives and accepts the gift aforementioned and under such
terms and conditions as may be requested or required.
The Maplewood City Council passed this resolution by four-fifths or more majority vote of its
membership on November 14, 2011.
Signed: Signed: Witnessed:
(Signature) (Signature) (Signature)
Mayor Chief of Fire City Clerk
(Title) (Title) (Title)
(Date) (Date) (Date)
Seconded by Councilmember Koppen Ayes – All
The motion passed.
9. Approval of Resolution Certifying Special Assessments for Unpaid Ambulance
Bills.
Councilmember Juenemann moved to approve the Resolution Certifying Special Assessments for
Unpaid Ambulance Bills.
RESOLUTION 11-11-643
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RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor
of Ramsey County the following ambulance bills totaling $6,021.07 for collection with the taxes of
said property owner for the year 2011, collectible in 2012, which includes interest at the rate of
ten percent (10%) on the total amount for one year.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
10. Approval of Resolution Certifying Special Assessments for Unpaid Miscellaneous
Charges.
Councilmember Juenemann moved to approve the Resolution Certifying Special Assessments for
Unpaid Miscellaneous Charges.
RESOLUTION 11-11-644
RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor
of Ramsey County the following miscellaneous charges totaling $23,541.75 for collection with the
taxes of said property owner for the year 2011, collectible in 2012, which includes interest at the
rate of ten percent (10%) on the total amount for one year.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
11. Approval of Resolution for Temporary Gambling Permits for Ramsey Nursing Home
Foundation.
Councilmember Juenemann moved to approve the Resolution for Temporary Gambling Permits
for Ramsey Nursing Home Foundation.
RESOLUTION 11-11-645
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
premises permit for lawful gambling is approved for the Ramsey Nursing Home Foundation 2000
White Bear Avenue for January 23, February 27, March 19 and October 15, 2012.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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12. Approval of Purchase of Two Submersible Sewage Pumps for Lift Station #6.
Councilmember Juenemann moved to approve the Purchase of Two Submersible Sewage
Pumps for Lift Station #6.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
13. Approval of Purchase of Toolcat 5610 F-Series Work Machine.
Councilmember Juenemann moved to approve the Purchase of a Toolcat 5610 F-Series Work
Machine.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
14. Approval of Installation of No-Parking Signs at Mayhill Road & 7th Street.
Councilmember Nephew gave a short report.
Councilmember Juenemann moved to approve the Installation of No-Parking Signs at Mayhill
Road & 7th Street.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
15. Approval of Installation of Stop Signs at Sandhurst Avenue & Kennard Street.
Deputy Public Works Director Thompson presented the staff report and answered questions of
the council.
Councilmember Juenemann moved to approve the Installation of Stop Signs at Sandhurst
Avenue & Kennard Street.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
H. PUBLIC HEARING
1. 2012 Mill and Overlay Improvements, Project 11-15
a. Public Hearing
b. Resolution Ordering Improvement after Public Hearing (4 votes)
Deputy Public Works Director Thompson presented the staff report and answered questions of
the council.
Mayor Rossbach opened the public hearing. The following people spoke:
1. John Wykoff, Maplewood
2. William Robbins, Maplewood
3. Mark Stapleton, Maplewood
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4. Naimul Karim, Maplewood
5. Kathleen Delaney, White Bear Lake
6. Ted Leonard, Maplewood
7. Dan Lieder, Maplewood
8. Jane Harrigan, Maplewood
9. Jan Aurelius, Maplewood
10. Paul Kaufenberg, Maplewood
11. Kathy and Clint Forberg, Maplewood
12. Xia Lor Vang, Maplewood – Did not speak.
13. Xang Vang, Maplewood – Did not speak.
14. Deborah Samac, Maplewood
15. Diana Longrie, Maplewood
Councilmember Llanas moved to approve the Resolution Ordering 2012 Mill and Overlay
Improvements, Project 11-15 after Public Hearing.
RESOLUTION 11-11-646
ORDERING IMPROVEMENT
WHEREAS, a resolution of the city council adopted the 24th day of October 2011, fixed a
date for a council hearing on the proposed street improvements for the 2012 Mill and Overlays,
City Project 11-15.
AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing
was given, and the hearing was duly held on November 14, 2011, and the council has heard all
persons desiring to be heard on the matter and has fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that
the City of Maplewood make improvements to the 2012 Mill and Overlays, City Project 11-15.
2. Such improvement is hereby ordered as proposed in the council resolution adopted the
14th day of November, 2011.
3. The city engineer or his designee is the engineer for this improvement and is hereby
directed to prepare final plans and specifications for the making of said improvement.
4. The finance director was authorized to make the financial transfers necessary to
implement the financing plan for the project by the city council at the October 24, 2011 council
meeting. A project budget of $3,194,800 was established. The approved financing plan is as
follows:
ESTIMATED PROJECT COST RECOVERY
FUNDING SOURCE
TOTAL
AMOUNT
% OF TOTAL
PROJECT
M.S.A. BONDS $1,266,400 40%
SANITARY SEWER FUND $59,900 2%
ENVIRONMENTAL UTILITY FUND $46,200 1%
SPECIAL BENEFIT ASSESSMENT $1,146,000 36%
W.A.C. FUND $26,300 1%
3M TAX INCREMENT FINANCING $650,000 20%
TOTAL FUNDING $3,194,800 100%
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Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Holloway and Stanich Highlands Area Improvements, Project 09-13
a. Re-Assessment Hearing
b. Resolution Adopting Assessment Roll
Deputy Public Works Director Thompson presented the staff report and answered questions of
the council.
Mayor Rossbach opened the public hearing. The following person spoke:
1. Diana Longrie
Councilmember Nephew moved to approve the Re-Assessment Hearing and Resolution Adopting
Assessment Roll for Holloway and Stanich Highlands Area Improvements, Project 09-13.
RESOLUTION 11-11-647
ADOPTING ASSESSMENT ROLL
WHEREAS, pursuant to a resolution adopted by the City Council on October 10, 2011,
calling for a Public Hearing for purposes of Reassessment, the assessment roll for the Holloway
Avenue and Stanich Highlands Area Improvements, City Project 09-13, was presented in a Public
Hearing format, pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the following property owners have filed objections to their assessments
according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows:
a) None to date.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. That the City Engineer and City Clerk are hereby instructed to review the objections received
and report to the City Council at the regular meeting on November 28, 2011 as to their
recommendations for adjustments.
2. The assessment roll for the Holloway Avenue and Stanich Highlands Area Improvements as
amended, without those property owners’ assessments that have filed objections, a copy of
which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll
shall constitute the special assessment against the lands named therein, and each tract of
land therein included is hereby found to be benefited by the proposed improvement in the
amount of the assessment levied against it.
3. Such assessments shall be payable in equal annual installments extending over a period of
15 years, the first installments to be payable on or before the first Monday in January 2012
and shall bear interest at the rate of 5.4 percent per annum. To the first installment shall be
added interest on the entire assessment from November 14, 2011 until December 31, 2011.
To each subsequent installment when due, shall be added interest for one year on all unpaid
installments.
4. The owner of any property so assessed may, at any time prior to certification of the
reassessment to the county auditor, pay the whole of the reassessment on such property,
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with interest accrued to the date of payment, to the City of Maplewood, except that no interest
shall be charged if the entire reassessment is paid within 30 days from the adoption of the
reassessment. Owner may at any time thereafter, pay to the City of Maplewood the entire
amount of the reassessment remaining unpaid, with interest accrued to December 31 of the
year in which such payment is made. Such payment must be made before December 15 or
interest will be charged through December 31 of the succeeding year.
5. The city engineer and city clerk shall forthwith after December 14, 2011 but no later than
December 15, 2011 transmit a certified duplicate of this assessment to the county auditor to
be extended on the property tax lists of the county. Such assessments shall be collected and
paid over the same manner as other municipal taxes.
Adopted by the council on this 14th day of November 2011.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Ordinance Amendment of Section 2-41 - City Council Authority to Consider Variances
from the Zoning Code (First Reading).
City Planner Ekstrand presented the staff report. Planning Commissioner Jeremy Yarwood
addressed the council and reported on the Planning Commission’s findings.
Mayor Rossbach opened the public hearing. No one spoke.
Councilmember Koppen moved to approve the Ordinance Amendment of Section 2-41 – City
Council Authority to Consider Variances from the Zoning Code (First Reading).
AN ORDINANCE AMENDMENT CONCERNING THE CITY COUNCIL’S AUTHORITY TO
REVIEW VARIANCE REQUESTS FROM THE LITERAL PROVISIONS OF THE ZONING CODE
The Maplewood City Council approves the following revision to the Maplewood Code of
Ordinances. (Additions are underlined and deletions are crossed out.)
Section 1. Section 2-41of the Maplewood Code of Ordinances is hereby amended as follows:
Sec. 2-41. Authority to hear and decide zoning appeals and requests for variances.
(a) Appeals and variances. The city council shall hear and decide all appeals from alleged
erroneous decisions of any administrative or enforcement officer of the city in matters relating
to the administration and enforcement of the zoning ordinances of the city. The council shall
also hear requests for variances from the literal provisions of the zoning ordinance in chapter
44, subject to the requirements outlined in state statute. when their strict enforcement would
cause undue hardship because of circumstances unique to the individual property under
consideration and to grant such variances only when it is demonstrated that such actions will
be in keeping with the spirit and intent of chapter 44. Variances Such grants shall not allow
provide for a use which is not permitted under the zoning classification in which the property
is located. The council may impose conditions in granting variances to ensure compliance
and to protect adjacent properties. In matters relating to planning, the city council shall have
the powers as set forth by state statute. in Minn. Stats. ss 462.359, subd. 4.
(b) Procedures. Appeals may be brought before the city council by any affected person.
Appearance before the council may be in person or by agent or attorney. The council shall
make their decision schedule a hearing within 60 days after receiving a complete application
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an appeal is submitted in writing, subject to the review guidelines prescribed by state statute.
All notices of appeal must be filed with the director of community development within the time
prescribed by applicable law, ordinance or regulation. The decision of the city council shall be
final, and no further action shall be required or allowed by the city, except that the council
may, in accordance with the decision, rescind or otherwise alter any decision previously made
which may have been the subject of the appeal. Further appeal may be taken to the district
court of the county providing such appeal is made within 20 days after the date of the decision
of the city council.
(c) Decision. The city council shall render its decision on any appeal within 90 days after the
date of the end of the hearing.
Section 2. This ordinance shall take effect after the approval by the city council and publishing in
the official newspaper.
The Maplewood City Council approved this ordinance revision on ___________.
Mayor
Attest:
City Clerk
Seconded by Councilmember Nephew Ayes – All
The motion passed.
4. Ordinance Amendment of Section 44-13 - City Council Authority to Consider
Variances from the Zoning Code (First Reading).
City Planner Ekstrand presented the staff report.
Mayor Rossbach opened the public hearing. The following person spoke.
1. John Wykoff
Councilmember Koppen moved to approve the Ordinance Amendment of Section 44-13 – City
Council Authority to Consider Variances from the Zoning Code (First Reading).
AN ORDINANCE AMENDMENT CONCERNING THE REVIEW OF VARIANCES FROM THE
ZONING CODE
The Maplewood City Council approves the following revision to the Maplewood Code of
Ordinances. (Additions are underlined and deletions are crossed out.)
Section 1. Section 44-13 of the Maplewood Code of Ordinances is hereby amended as follows:
Sec. 44-13. Variances.
The city may grant variances to the requirements of this chapter. All variances must follow the
requirements provided in Minnesota State Statutes Minn. Stats. ch. 462. The city may approve
administrative variances according to article VI of this chapter.
Section 2. This ordinance shall take effect after the approval by the city council and publishing in
the official newspaper.
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The Maplewood City Council approved this ordinance revision on ___________.
Mayor
Attest:
City Clerk
Seconded by Councilmember Nephew Ayes – All
The motion passed.
5. Ordinance Amendment of Section 44-14 - Allowing Reduction in Lot Sizes and
Building Setbacks When Streets are Widened (First Reading)
City Planner Ekstrand presented the staff report and answered questions of the council.
Mayor Rossbach opened the public hearing. The following person spoke:
1. Chris Simons
Councilmember Koppen moved to approve the Ordinance Amendment of Section 44-14 –
Allowing Reduction in Lot Sizes and Building Setbacks When Street are Widened (First Reading).
AN ORDINANCE AMENDMENT CONCERNING THE REDUCTION
IN LOT SIZE DUE TO STREET WIDENING
The Maplewood City Council approves the following revision to the Maplewood Code of
Ordinances. (Additions are underlined and deletions are crossed out.)
Section 1. Section 44-14 of the Maplewood Code of Ordinances is hereby amended as follows:
Sec. 44-14. Reductions in lot sizes and site development requirements due to through street
widening by condemning authorities; adjustments to lot size requirements of chapter.
Whenever the width of a street right -of-way is increased by action of any governing authority
having the right of condemnation and such increase in the width of the street causes the abutting
lots to be made smaller than the minimum lot size permitted in this chapter or in any other
ordinance, rule or regulation of the city or where such widening causes the setback of buildings
existing on the abutting property to be less than the setback provisions set forth in this chapter or
any other ordinance, rule or regulation of the city, such resulting reduction on lot size or setback
distance shall not be considered a violation of this chapter or any other ordinance, rule or
regulation of the city and shall in all respects be considered to be in conformity with this chapter
and all other ordinances, rules and regulations. Such decreased setback and such decreased lot
size is valid and consistent with the requirements of this chapter, provided that the lot size and
setbacks of the structure on the lot prior to the street widening were lawful and all used thereof
which were lawful prior such change in area or setback pertaining thereto shall continue as
permitted uses thereafter as if such reductions in area or setback had not occurred. It is further
provided that as to all unimproved lots or tracts of land abutting on that portion of any road, street
or highway which is widened so as to reduce the available setback distance, the minimum
setback shall be the setback distance required by this chapter less the amount of reduction
caused by reason of the street widening.
Packet Page Number 13 of 222
November 14, 2011
City Council Meeting Minutes
14
For the administration of this section, the “amount of reduction” shall be considered to be the
number of feet that the normal 30-foot setback, established by this chapter and any other
ordinances, rule or regulation, as it affects improved lots has been shortened by such street
widening.
Whenever the width of a street right-of-way is increased, which causes an abutting lot to be made
smaller than the regulations would allow, such lot shall not be considered to be in violation of
those governing regulations. Nor shall such a lot be considered to be in violation of other site-
related, dimensional or developmental requirements such as building setbacks, parking lot
setbacks, number of required parking spaces, freestanding sign setback or similar requirements
as determined by the director of community development. Appeals of the director’s decision shall
be reviewed by the city council.
These allowances shall apply as long as the subject property complied with lot size and
development-related design requirements prior to the street widening.
The minimum setbacks for unimproved lots abutting a street which is widened, shall be calculated
to be the setback distance required by ordinance minus the reduction in lot depth caused by the
street widening.
The Maplewood City Council approved this ordinance revision on ___________.
Mayor
Attest:
City Clerk
Seconded by Councilmember Nephew Ayes – All
The motion passed.
6. Ordinance Amendment of Article VI - Allowing Staff to Consider Minor Variances for
Single and Double Dwellings (First Reading)
City Planner Ekstrand presented the staff report and answered questions of the council.
Mayor Rossbach opened the public hearing. No one spoke.
Councilmember Koppen moved to approve Ordinance Amendment of Article VI Allowing Staff to
Consider Minor Variances for Single and Double Dwellings (First Reading).
ORDINANCE NO. ___
AN ORDINANCE AMENDMENT CONCERNING THE
STATUTORY FINDINGS TO APPROVE ADMINISTRATIVE VARIANCES
The Maplewood City Council approves the following revision to the Maplewood Code of
Ordinances. (Additions are underlined.)
Section 1. Article VI, Administrative Variances in R-1 and R-2 Residence Districts is hereby
amended by adding Section 44-1135 as follows:
Sec. 44-1135. Criteria to Approve Variances Administratively.
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November 14, 2011
City Council Meeting Minutes
15
The approval of variances shall be based on the findings required by Minnesota State Statutes.
Section 2. This ordinance shall take effect after the approval by the city council and publishing in
the official newspaper.
The Maplewood City Council approved this ordinance revision on ___________.
Mayor
Attest:
City Clerk
Seconded by Councilmember Nephew Ayes – All
The motion passed.
Councilmember Nephew moved to bring back agenda items H3, H4, H5, and H6 on the consent
agenda for second reading at the next city council meeting.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
The council took a 10 minute recess.
I. UNFINISHED BUSINESS
1. Approval of Contract for Auditing Services
Finance Manager Bauman presented the staff report.
Councilmember Nephew moved to approve the Contract for Auditing Services.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Trash Collection System Analysis
a. Review of Draft Contract Between the City of Maplewood and Allied Waste
Services for Residential Trash Collection Service
Environmental Planner Finwall presented the staff report and answered questions of the
council.
Mayor Rossbach moved to request staff to prepare and send out a mailer to the 10,126
potential clients that would be affected by the contract that would give them base pricing
information, some other easily transferable information, and where they can easily find the
other information.
Seconded by Councilmember Juenemann Ayes – Councilmember Llanas and Nephew
Nays - Councilmember Koppen
The motion passed.
Packet Page Number 15 of 222
November 14, 2011
City Council Meeting Minutes
16
b. Notice of 90-Day Negotiation Period End Date on November 21, 2011
Environmental Planner Finwall reviewed the timeline requirements. The city council
confirmed that the 90-day negotiation period will end on November 21, 2011.
c. Review of Tennis Sanitation, LLC, Proposal for Improvements to City’s Existing
Open Trash Collection System
Environmental Planner Finwall presented the staff report and answered questions of the
council.
Councilmember Koppen moved to not vote on the trash collection system until all the information
requested from Tennis has been received to come up with a compromised plan.
Motion failed for lack of a second.
J. NEW BUSINESS
1. Approval of Wetland Buffer Waiver for Joy Park Ditch Maintenance.
Environmental Planner Finwall presented the staff report and answered questions of the council.
Councilmember Llanas moved to approve the Wetland Buffer Waiver for Joy Park Ditch
Maintenance.
Seconded by Councilmember Nephew Ayes – All
The motion passed.
2. Approval of Resolution Canvassing the Results of the November 8, 2011 Municipal
General Election
City Clerk Guilfoile presented the staff report.
Mayor Rossbach moved to approve the Resolution Canvassing the Results of the November 8,
2011 Municipal General Election.
RESOLUTION 11-11-648
CANVASS OF ELECTION
RESOLVED, that the City Council of Maplewood, Ramsey County, Minnesota, acting as a
canvassing board on November 14, 2011, hereby declares the following results in the November
8, 2011, Municipal General Election.
COUNCIL MEMBER:
Robert Cardinal 3,352
Marvin Koppen 2,935
Rebecca Cave 2,707
John Nephew 2,170
Robert Cardinal and Marvin Koppen, receiving the top two highest number of votes for the
General Election and after being sworn in by an individual that is eligible to administer the oath of
office, will commence their term of office on January 2, 2012.
Packet Page Number 16 of 222
November 14, 2011
City Council Meeting Minutes
17
Seconded by Councilmember Llanas Ayes – All
The motion passed.
3. Approval to Expend Funds to Refurbish a Fire Vehicle
Fire Chief Lukin presented the staff report and answered questions of the council.
Councilmember Nephew moved to approve to Expend Funds to Refurbish a Fire Vehicle.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
K. VISITOR PRESENTATIONS
1. John Wykoff, Maplewood
L. AWARD OF BIDS
None.
M. ADMINISTRATIVE PRESENTATIONS
None.
N. COUNCIL PRESENTATIONS
None.
O. ADJOURNMENT
Councilmember Nephew moved to adjourn the meeting.
Mayor Rossbach adjourned the meeting at 10:56 p.m.
Packet Page Number 17 of 222
MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP, Planner
Charles Ahl, Assistant City Manager
SUBJECT: Resolution of Appreciation for Michael Mireau
DATE: November 17, 2011
INTRODUCTION
Attached is a resolution of appreciation for Michael Mireau. Mr. Mireau served as a
member of the community design review board (CDRB) for two years (May 26, 2009 to
April 26, 2011).
COMMITTEE ACTIONS
The CDRB unanimously recommended approval of the resolution of appreciation for Mr.
Mireau at its September 27, 2011, meeting.
RECOMMENDATION
Approve the attached resolution of appreciation for Mr. Mireau.
p:community design review board\resolution of appreciation for Michael Mireau
Attachment:
1. Resolution of Appreciation
Agenda Item F1
Packet Page Number 18 of 222
Attachment 1
RESOLUTION OF APPRECIATION
WHEREAS, Michael Mireau has been a member of the Maplewood Community
Design Review Board for two years, since May 26, 2009, until April 26, 2011, and has
served faithfully in that capacity; and
WHEREAS, the Community Design Review Board has appreciated his
experience, insights and good judgment; and
WHEREAS, Mr. Mireau has freely given of his time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Mr. Mireau has shown dedication to his duties and has consistently
contributed his leadership and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the
City of Maplewood, Minnesota, and its citizens that Michael Mireau is hereby extended
our gratitude and appreciation for his dedicated service.
Passed by the Maplewood
City Council on _______, 2011
____________________________________
Will Rossbach, Mayor
Passed by the Maplewood
Community Design Review Board
on September 27, 2011
____________________________________
Matt Ledvina, Chairperson
Attest:
________________________________
Karen Guilfoile, City Clerk
Packet Page Number 19 of 222
THIS PAGE IS INTENTIONALLY LEFT BLANK
Packet Page Number 20 of 222
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-11-11 and 11-18-11
AGENDA NO.G-1
TO:City Council
FROM:Finance Manager
RE:APPROVAL OF CLAIMS
DATE:
160,536.44$ Checks # 85647 thru # 85832
dated 11/8/11 thru 11/15/11
145,225.54$ Disbursements via debits to checking account
dated 11/4/11 thru 11/9/11
382,307.12$ Checks # 85833 thru # 85876
dated 11/15/11 thru 11/22/11
399,397.75$ Disbursements via debits to checking account
dated 11/14/11 thru 11/18/11
1,087,466.85$ Total Accounts Payable
505,576.35$ Payroll Checks and Direct Deposits dated 11/10/11
2,375.01$ Payroll Deduction check # 9985526 thru # 9985528
dated 11/10/11
507,951.36$ Total Payroll
1,595,418.21$ GRAND TOTAL
sb
attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
AGENDA REPORT
November 18, 2011
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
Packet Page Number 21 of 222
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-11-11 and 11-18-11
Check Description Amount
85647 02464 FUNDS FOR ATMS 10,000.00
85648 00216 ESTABLISHING TIF DISTRICT 1-10 1,500.00
85649 00240 BACKGROUND CHECKS - APPLICANTS 60.11
85650 04137 KARATE INSTRUCTION - OCT 520.00
04137 KARATE INSTRUCTION - SEPT 420.00
85651 01973 CAR WASHES - OCT 60.00
85652 03576 1000 RECYCLING BINS 7,139.25
85653 02728 PROJ 08-13 PROF SRVS THRU 09/30 4,299.64
85654 02607 RAINGARDEN PLANTS 97.50
85655 00393 MONTHLY SURTAX - OCT12856123035 2,681.66
85656 01202 PRINTING SRVS MAPLEWOOD MONTHLY 6,088.63
85657 01409 PROJ 11-22 ENGINEERING FEES 2,708.58
85658 01463 MCC MASSAGES OCT 1-15 1,110.00
01463 MCC MASSAGES SEPT 16-30 1,073.00
01463 MCC MASSAGES OCT 16-31 1,036.00
01463 MCC MASSAGES SEPT 1-15 703.00
85659 01574 BITUMINOUS MATERIALS NOT TO EXCEED 1,703.29
01574 BITUMINOUS MATERIALS NOT TO EXCEED 445.73
01574 WEIGHTS FOR SANDER/RECYCLED BASE 251.46
85660 04192 EMS BILLING - OCT 3,780.00
85661 01190 ELECTRIC UTILITY 14,378.21
01190 ELECTRIC UTILITY 1,153.25
01190 ELECTRIC UTILITY 452.70
85662 04199 JUVENILE REFERRAL SERVICE 4TH QTR 6,250.00
85663 01047 ROLL GOODS FOR SIGN FABRICATION 1,875.66
01047 ROLL GOODS FOR SIGN FABRICATION 925.82
85664 04955 TRAINING 135.00
85665 00230 CLASS 2 3/4 MINUS - YARD PREP 483.05
85666 04957 PROJ 02-07 TITLE WORK 330.00
85667 02750 REIMB FOR WORKOUT SHOES 11/3 49.99
85668 00412 BOOKS FOR EFFECTIVE MGMT PROG 96.08
85669 00420 POLICE VEHICLE CLEANING & DETAILING 181.68
85670 00103 12' ST POLES 1,085.08
85671 04956 FLORAL ARRANGEMENTS MCC 10/25 245.00
85672 00531 BLACK DIRT FOR YARD REPAIR 56.11
85673 04846 MEDICAL SUPPLIES 2,209.74
04846 MEDICAL SUPPLIES 209.18
85674 03597 REIMB FOR MILEAGE 10/4 - 11/3 13.60
85675 02506 REPAIR LIFT STATION 6 PUMP 1 1,928.12
85676 03978 CATER DINNER THEATER MCC 11/04 370.00
85677 00857 STORMWATER COALITION 1,250.00
85678 03820 STATION 2 ROOF REPAIRS 1,850.00
85679 00891 MEETING AUG 11 20.00
85680 00922 FIRE HYDRANT MARKERS 1,067.29
85681 04318 PROJ 09-04 RAIN GARDEN WORK 3,365.07
85682 01061 MEMBERSHIP DUES 432.00
85683 04849 TEXAS HOLD'EM INSTRUCTOR - OCT 108.00
85684 01175 REV SHARING SUMMER FIELD RENTAL 1,224.00
85685 00001 REIMB DEVANEY DRIVEWAY/SPRINKLER 1,083.73
85686 00001 REFUND J KURHOJETZ DAY TRIP 50.00
85687 00001 REFUND BONFES PLUMBING/HEATING 40.00
85688 00001 REFUND N EDGELL MEMBERSHIP 25.02
85689 00001 REFUND VIBRANT LIFE CTR ADJ PRICE 15.00
85690 04841 INSTRUCTION FOR GYM PROGRAMS 270.00
85691 01270 DF800 OFFICERIGHT FOLDER 3,758.79
01270 DF800 OFFICERIGHT FOLDER -25.0011/15/2011 PITNEY BOWES INC
11/15/2011 ONE TIME VENDOR
11/15/2011 ALI OZYIGIT
11/15/2011 PITNEY BOWES INC
11/15/2011 ONE TIME VENDOR
11/15/2011 ONE TIME VENDOR
11/15/2011 ONE TIME VENDOR
11/15/2011 RICHARD NIELSEN
11/15/2011 CITY OF NORTH ST PAUL
11/15/2011 ONE TIME VENDOR
11/15/2011 MAILE ENTERPRISES INC
11/15/2011 MILLER EXCAVATING, INC.
11/15/2011 MN STATE FIRE DEPT ASSOC
11/15/2011 LEAGUE OF MINNESOTA CITIES
11/15/2011 LS BLACK CONSTRUCTION INC
11/15/2011 M A M A
11/15/2011 MARY JO HOFMEISTER
11/15/2011 HUNT ELECTRIC CORP
11/15/2011 KANE'S CATERING SERVICE, INC
11/15/2011 FRA-DOR INC.
11/15/2011 HEALTHEAST
11/15/2011 HEALTHEAST
11/15/2011 DOWNTOWNER DETAIL CENTER
11/15/2011 EARL F ANDERSEN INC
11/15/2011 ELEGANCE BY DESIGN
11/15/2011 CROWN BANK
11/15/2011 RICHARD DAWSON
11/15/2011 DONALD SALVERDA & ASSOCIATES
11/15/2011 3M
11/15/2011 APPLIED CONSULTING & TRAINING
11/15/2011 BRYAN ROCK PRODUCTS, INC.
11/15/2011 XCEL ENERGY
11/15/2011 YOUTH SERVICE BUREAU, INC.
11/15/2011 3M
11/15/2011 TRANS-MEDIC
11/15/2011 XCEL ENERGY
11/15/2011 XCEL ENERGY
11/15/2011 T.A. SCHIFSKY & SONS, INC
11/15/2011 T.A. SCHIFSKY & SONS, INC
11/15/2011 T.A. SCHIFSKY & SONS, INC
11/15/2011 SISTER ROSALIND GEFRE
11/15/2011 SISTER ROSALIND GEFRE
11/15/2011 SISTER ROSALIND GEFRE
11/15/2011 NYSTROM PUBLISHING CO INC
11/15/2011 S.E.H.
11/15/2011 SISTER ROSALIND GEFRE
11/15/2011 KIMLEY-HORN & ASSOCIATES INC
11/15/2011 KINNICKINNIC NATIVES LLC
11/15/2011 DEPT OF LABOR & INDUSTRY
11/15/2011 THE EDGE MARTIAL ARTS
11/15/2011 ERICKSON OIL PRODUCTS INC
11/15/2011 EUREKA RECYCLING
11/15/2011 BRIGGS & MORGAN, P.A.
11/15/2011 C.S.C. CREDIT SERVICES
11/15/2011 THE EDGE MARTIAL ARTS
Check Register
City of Maplewood
11/10/2011
Date Vendor
11/08/2011 US BANK
Packet Page Number 22 of 222
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-11-11 and 11-18-11
85692 01302 REIMB FOR SAFETY BOOTS 11/3 200.00
85693 03879 EMS FEES - NOV 577.08
85694 01836 JOINT SEWER USE 2011 02-7254 6,753.00
01836 JOINT SEWER USE 2011 DISTR 33S & 35S 2,706.00
01836 CAD SYS JPA JULY-SEPT 2,700.00
01836 JOINT SEWER USE 2011 02-8697 1,560.00
01836 TRAINING 675.00
01836 TRAINING 500.00
85695 00198 KENNARD IRR WATER/NETER REMOVAL 97.07
85696 01550 ELECTRICAL INSPECTIONS - OCT 2,634.80
85697 03598 REIMB FOR MEALS 10/25 -10/27 7.60
85698 04528 ZUMBA INSTRUCTION - OCT 242.50
85699 02464 PAYING AGENT FEES 215.63
85700 03753 FALL 2011 CITY WIDE CLEANUP 6,516.54
85701 04179 PROGRAM DISPLAY SIGN MCC - OCT 250.00
04179 PROGRAM DISPLAY SIGN MCC - SEPT 250.00
85702 01730 REPAIR PUMP #2 LIFT STATION #6 6,981.09
85703 04960 COMMISSION COST SCHREIER LAND 417.50
85704 04592 PRIMARY AND/OR GENERAL ELECTION 157.25
85705 04593 PRIMARY AND/OR GENERAL ELECTION 226.63
85706 04594 PRIMARY AND/OR GENERAL ELECTION 359.63
85707 04596 PRIMARY AND/OR GENERAL ELECTION 300.63
85708 04599 PRIMARY AND/OR GENERAL ELECTION 291.38
85709 04600 PRIMARY AND/OR GENERAL ELECTION 286.75
85710 04555 PRIMARY AND/OR GENERAL ELECTION 134.13
85711 04602 PRIMARY AND/OR GENERAL ELECTION 367.50
85712 04961 PRIMARY AND/OR GENERAL ELECTION 296.00
85713 04556 PRIMARY AND/OR GENERAL ELECTION 138.75
85714 04603 PRIMARY AND/OR GENERAL ELECTION 298.31
85715 04604 PRIMARY AND/OR GENERAL ELECTION 357.00
85716 04605 PRIMARY AND/OR GENERAL ELECTION 148.00
85717 00262 ELECTION JUDGE MILEAGE 8/27 6.66
00262 ELECTION JUDGE MILEAGE 10/26 6.66
85718 04607 PRIMARY AND/OR GENERAL ELECTION 291.38
85719 04608 PRIMARY AND/OR GENERAL ELECTION 277.50
85720 04610 PRIMARY AND/OR GENERAL ELECTION 157.25
85721 04557 PRIMARY AND/OR GENERAL ELECTION 69.38
85722 04612 PRIMARY AND/OR GENERAL ELECTION 275.19
85723 04613 PRIMARY AND/OR GENERAL ELECTION 272.88
85724 04614 PRIMARY AND/OR GENERAL ELECTION 432.00
85725 04616 PRIMARY AND/OR GENERAL ELECTION 396.00
85726 04617 PRIMARY AND/OR GENERAL ELECTION 404.25
85727 04618 PRIMARY AND/OR GENERAL ELECTION 420.00
04618 ELECTION JUDGE MILEAGE 8/9 - 11/8 15.54
85728 04621 PRIMARY AND/OR GENERAL ELECTION 161.88
85729 04623 PRIMARY AND/OR GENERAL ELECTION 298.31
85730 04958 PRIMARY AND/OR GENERAL ELECTION 300.63
85731 04626 PRIMARY AND/OR GENERAL ELECTION 411.00
85732 04627 PRIMARY AND/OR GENERAL ELECTION 286.75
85733 04628 PRIMARY AND/OR GENERAL ELECTION 338.63
85734 04629 PRIMARY AND/OR GENERAL ELECTION 357.00
85735 04631 PRIMARY AND/OR GENERAL ELECTION 157.25
85736 04633 PRIMARY AND/OR GENERAL ELECTION 414.00
85737 04634 PRIMARY AND/OR GENERAL ELECTION 396.00
85738 04635 PRIMARY AND/OR GENERAL ELECTION 291.38
85739 04642 PRIMARY AND/OR GENERAL ELECTION 391.13
85740 04643 PRIMARY AND/OR GENERAL ELECTION 97.13
85741 04644 PRIMARY AND/OR GENERAL ELECTION 459.00
04644 ELECTION JUDGE PHONE & MILEAGE 8/8 -26.65
85742 04645 PRIMARY AND/OR GENERAL ELECTION 432.00
85743 04647 PRIMARY AND/OR GENERAL ELECTION 291.38
85744 04649 PRIMARY AND/OR GENERAL ELECTION 291.38
85745 04650 PRIMARY AND/OR GENERAL ELECTION 293.69
11/15/2011 ELSIE ANDERSON
11/15/2011 SUZANNE ANDERSON
11/15/2011 AHSAN ANSARI
11/15/2011 STEPHANIE WARNE
11/15/2011 VISUAL IMAGE PROMOTIONS
11/15/2011 VISUAL IMAGE PROMOTIONS
11/15/2011 W.W. GOETSCH ASSOCIATES, INC.
11/15/2011 BEVERLY ANDERSON
11/15/2011 SARA M. R. THOMPSON
11/15/2011 US BANK
11/15/2011 VEOLIA ENVIRONMENTAL SERVICES
11/15/2011 ST. PAUL REGIONAL WATER SRVS
11/15/2011 SUMMIT INSPECTIONS
11/15/2011 PAUL THEISEN
11/15/2011 CITY OF ST PAUL
11/15/2011 CITY OF ST PAUL
11/15/2011 CITY OF ST PAUL
11/15/2011 CITY OF ST PAUL
11/15/2011 CITY OF ST PAUL
11/15/2011 CITY OF ST PAUL
11/15/2011 STEVEN PRIEM
11/15/2011 SANSIO
11/15/2011 JOAN BARTELT
11/15/2011 DAVID BEDOR
11/15/2011 JAIME BELLAND
11/15/2011 ROBERT BERRY
11/15/2011 DIANE BJORKLUND
11/15/2011 DONITA BOLDEN
11/15/2011 ALBERT BORTZ
11/15/2011 JEANNE BORTZ
11/15/2011 BERNICE BUNKOWSKE
11/15/2011 JEANETTE CARLE
11/15/2011 JEANETTE CARLE
11/15/2011 EDWARD COMBE
11/15/2011 THOMAS CONNELLY
11/15/2011 INDIA D'ARCIO
11/15/2011 FRED DEMKO
11/15/2011 PHIL DEZELAR
11/15/2011 HELEN JEAN DICKSON
11/15/2011 DIANE DROEGER
11/15/2011 AUDREY DUELLMAN
11/15/2011 CAROLYN EICKHOFF
11/15/2011 ELIZABETH ERICKSON
11/15/2011 ELIZABETH ERICKSON
11/15/2011 CAROL EVANS
11/15/2011 JEAN FERNHOLZ
11/15/2011 ROBERTA FINCH
11/15/2011 PETER FISCHER
11/15/2011 DELORES FITZGERALD
11/15/2011 ANNE FOSBURGH
11/15/2011 CYNTHIA FOWLER
11/15/2011 JAMES FRANZEN
11/15/2011 CHARLENE FRIEDLEIN
11/15/2011 RICHARD FRIEDLEIN
11/15/2011 MARY KATHERINE FULLER
11/15/2011 VICTOR GEBAUER
11/15/2011 SISTER CLARICE GIERZAK
11/15/2011 DIANE GOLASKI
11/15/2011 DIANE GOLASKI
11/15/2011 JAMIE GUDKNECHT
11/15/2011 ROSIE GUTHRIE
11/15/2011 JOAN HANSON
11/15/2011 BARBARA HART
Packet Page Number 23 of 222
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-11-11 and 11-18-11
85746 04652 PRIMARY AND/OR GENERAL ELECTION 122.56
85747 04653 PRIMARY AND/OR GENERAL ELECTION 152.63
85748 04655 PRIMARY AND/OR GENERAL ELECTION 286.75
85749 04656 PRIMARY AND/OR GENERAL ELECTION 291.38
85750 04658 PRIMARY AND/OR GENERAL ELECTION 148.00
85751 04659 PRIMARY AND/OR GENERAL ELECTION 291.38
85752 04660 PRIMARY AND/OR GENERAL ELECTION 396.00
85753 04661 PRIMARY AND/OR GENERAL ELECTION 289.06
85754 04558 PRIMARY AND/OR GENERAL ELECTION 138.75
85755 04664 PRIMARY AND/OR GENERAL ELECTION 293.69
85756 04665 PRIMARY AND/OR GENERAL ELECTION 296.00
85757 04666 PRIMARY AND/OR GENERAL ELECTION 129.50
85758 04667 PRIMARY AND/OR GENERAL ELECTION 293.69
85759 04668 PRIMARY AND/OR GENERAL ELECTION 161.88
85760 04669 PRIMARY AND/OR GENERAL ELECTION 291.38
85761 04670 PRIMARY AND/OR GENERAL ELECTION 136.44
85762 04675 PRIMARY AND/OR GENERAL ELECTION 296.00
85763 04676 PRIMARY AND/OR GENERAL ELECTION 226.63
85764 04677 PRIMARY AND/OR GENERAL ELECTION 138.75
85765 04678 PRIMARY AND/OR GENERAL ELECTION 291.38
85766 04679 PRIMARY AND/OR GENERAL ELECTION 291.38
85767 04683 PRIMARY AND/OR GENERAL ELECTION 101.75
85768 04684 PRIMARY AND/OR GENERAL ELECTION 346.50
85769 04685 PRIMARY AND/OR GENERAL ELECTION 148.00
85770 04686 PRIMARY AND/OR GENERAL ELECTION 154.94
85771 04687 PRIMARY AND/OR GENERAL ELECTION 157.25
85772 04688 PRIMARY AND/OR GENERAL ELECTION 362.25
85773 04689 PRIMARY AND/OR GENERAL ELECTION 141.06
85774 04691 PRIMARY AND/OR GENERAL ELECTION 324.00
85775 04693 PRIMARY AND/OR GENERAL ELECTION 291.38
85776 03496 PRIMARY AND/OR GENERAL ELECTION 426.00
03496 ELECTION JUDGE PHONE 8/8 - 11/8 10.00
85777 04695 PRIMARY AND/OR GENERAL ELECTION 111.00
85778 04696 PRIMARY AND/OR GENERAL ELECTION 157.25
85779 04697 PRIMARY AND/OR GENERAL ELECTION 152.63
85780 04700 PRIMARY AND/OR GENERAL ELECTION 291.38
85781 04701 PRIMARY AND/OR GENERAL ELECTION 296.00
85782 04559 PRIMARY AND/OR GENERAL ELECTION 359.63
85783 04705 PRIMARY AND/OR GENERAL ELECTION 92.50
85784 04709 PRIMARY AND/OR GENERAL ELECTION 157.25
85785 04711 PRIMARY AND/OR GENERAL ELECTION 414.00
85786 04712 PRIMARY AND/OR GENERAL ELECTION 222.00
85787 04713 PRIMARY AND/OR GENERAL ELECTION 212.75
85788 04714 PRIMARY AND/OR GENERAL ELECTION 293.69
85789 04717 PRIMARY AND/OR GENERAL ELECTION 408.00
85790 04718 PRIMARY AND/OR GENERAL ELECTION 279.81
85791 04719 PRIMARY AND/OR GENERAL ELECTION 298.31
85792 04720 PRIMARY AND/OR GENERAL ELECTION 152.63
85793 04722 PRIMARY AND/OR GENERAL ELECTION 372.75
85794 04723 PRIMARY AND/OR GENERAL ELECTION 423.00
85795 04724 PRIMARY AND/OR GENERAL ELECTION 157.25
85796 04725 PRIMARY AND/OR GENERAL ELECTION 298.31
85797 04728 PRIMARY AND/OR GENERAL ELECTION 224.31
85798 04729 PRIMARY AND/OR GENERAL ELECTION 468.00
85799 04731 PRIMARY AND/OR GENERAL ELECTION 286.75
85800 04732 PRIMARY AND/OR GENERAL ELECTION 152.63
85801 04733 PRIMARY AND/OR GENERAL ELECTION 291.38
85802 04734 PRIMARY AND/OR GENERAL ELECTION 152.63
85803 04735 PRIMARY AND/OR GENERAL ELECTION 298.31
04735 ELECTION JUDGE MILEAGE 11/8 2.78
85804 04737 PRIMARY AND/OR GENERAL ELECTION 291.38
85805 04738 PRIMARY AND/OR GENERAL ELECTION 291.38
85806 04739 PRIMARY AND/OR GENERAL ELECTION 293.69
11/15/2011 DARLENE HERBER
11/15/2011 CONSTANCE HINES
11/15/2011 JEANETTE HULET
11/15/2011 ROBERT HULET
11/15/2011 GWENDOLYN JEFFERSON
11/15/2011 ROBERT JENSEN
11/15/2011 JUDITH JOHANNESSEN
11/15/2011 KATHLEEN JOHANSEN
11/15/2011 WARREN JOHNSON
11/15/2011 SHIRLEY JONES
11/15/2011 JOYCE JURMU
11/15/2011 HAROLD KIRCHOFF
11/15/2011 CAROL KNAUSS
11/15/2011 ROSEMARY KOCH
11/15/2011 DENNIS KRAMER
11/15/2011 PATRICIA KRAMER
11/15/2011 MARVELLA LACKNER
11/15/2011 CHARLOTTE LAMPE
11/15/2011 LORRAINE LAUREN
11/15/2011 FAYLENE LAVALLE
11/15/2011 DONNA LAWRENCE
11/15/2011 CLAUDETTE LEONARD
11/15/2011 STEVE LINCOWSKI
11/15/2011 VI LINCOWSKI
11/15/2011 JACKIE LOCKWOOD
11/15/2011 DARLENE LOIPERSBECK
11/15/2011 JULES LOIPERSBECK
11/15/2011 SHARI LOWE-ADAMS
11/15/2011 SHIRLEY LUTTRELL
11/15/2011 VALERIE MAHOWALD
11/15/2011 GERALDINE MAHRE
11/15/2011 GERALDINE MAHRE
11/15/2011 DELORES MARSH
11/15/2011 THOMAS MASKREY
11/15/2011 SHEILA MAUSTON
11/15/2011 JUDY MCCAULEY
11/15/2011 GERALDINE MECHELKE
11/15/2011 MARY LOU MECHELKE
11/15/2011 DOLORES MUDEK
11/15/2011 THOMAS MYSTER
11/15/2011 MARY NEWCOMB
11/15/2011 MIRANDA NICHOLS
11/15/2011 LOUISE NIETERS
11/15/2011 HELEN NISSEN
11/15/2011 D WILLIAM O'BRIEN
11/15/2011 ANITA OLSON
11/15/2011 LOIS OLSON
11/15/2011 NORMAN OLSON
11/15/2011 KEN PADDOCK
11/15/2011 DIAN PARENT
11/15/2011 LLOYD PEITZMAN
11/15/2011 MARILYN PEPER
11/15/2011 RITA RENSLOW
11/15/2011 VINCENT RODRIGUEZ
11/15/2011 ELAINE RUDEEN
11/15/2011 JANET SANDBERG
11/15/2011 PAULINE SATRIANO
11/15/2011 ELMER SAUER
11/15/2011 KATHLEEN SAUER
11/15/2011 KATHLEEN SAUER
11/15/2011 MARJORIE SCHEUNEMANN
11/15/2011 CYNTHIA SCHLUENER
11/15/2011 MARY ANN SCHNEIDER
Packet Page Number 24 of 222
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-11-11 and 11-18-11
85807 04741 PRIMARY AND/OR GENERAL ELECTION 296.00
85808 04742 PRIMARY AND/OR GENERAL ELECTION 199.50
85809 04743 PRIMARY AND/OR GENERAL ELECTION 289.06
85810 04744 PRIMARY AND/OR GENERAL ELECTION 298.31
85811 04745 PRIMARY AND/OR GENERAL ELECTION 298.31
85812 04746 PRIMARY AND/OR GENERAL ELECTION 305.25
85813 04747 PRIMARY AND/OR GENERAL ELECTION 426.00
04747 ELECTION JUDGE MILEAGE 11/7-11/8 15.54
04747 ELECTION JUDGE 9/8 - 9/9 15.54
85814 04749 PRIMARY AND/OR GENERAL ELECTION 296.00
85815 04750 PRIMARY AND/OR GENERAL ELECTION 298.31
85816 04752 PRIMARY AND/OR GENERAL ELECTION 291.38
85817 04753 PRIMARY AND/OR GENERAL ELECTION 291.38
85818 04754 PRIMARY AND/OR GENERAL ELECTION 367.50
85819 04756 PRIMARY AND/OR GENERAL ELECTION 138.75
85820 04959 PRIMARY AND/OR GENERAL ELECTION 346.50
85821 04757 PRIMARY AND/OR GENERAL ELECTION 336.00
85822 04758 PRIMARY AND/OR GENERAL ELECTION 157.25
85823 04759 PRIMARY AND/OR GENERAL ELECTION 405.00
04759 ELECTION JUDGE PHONE 8/9 - 11/8 10.00
85824 04760 PRIMARY AND/OR GENERAL ELECTION 18.50
85825 04761 PRIMARY AND/OR GENERAL ELECTION 164.19
85826 04762 PRIMARY AND/OR GENERAL ELECTION 291.38
85827 04763 PRIMARY AND/OR GENERAL ELECTION 134.13
85828 04765 PRIMARY AND/OR GENERAL ELECTION 426.00
85829 04768 PRIMARY AND/OR GENERAL ELECTION 336.00
85830 04770 PRIMARY AND/OR GENERAL ELECTION 296.00
85831 04772 PRIMARY AND/OR GENERAL ELECTION 157.25
85832 04773 PRIMARY AND/OR GENERAL ELECTION 296.00
160,536.44
186 Checks in this report
11/15/2011 LOUISE SCHULTZ
11/15/2011 TERESA SHORES
11/15/2011 DELANEY SKAAR
11/15/2011 SUSAN SKAAR
11/15/2011 BOB SPANGLER
11/15/2011 LOUIS SPIES
11/15/2011 TIM STAFKI
11/15/2011 TIM STAFKI
11/15/2011 TIM STAFKI
11/15/2011 RICHARD STEENBERG
11/15/2011 KAREN STENSON
11/15/2011 MARY STORM
11/15/2011 JOAN STRACK
11/15/2011 LORI TAYLOR
11/15/2011 FRANKLIN TOLBERT
11/15/2011 DALE TRIPPLER
11/15/2011 MICKI TSCHIDA
11/15/2011 CAROLYN URBANSKI
11/15/2011 HOLLY URBANSKI
11/15/2011 HOLLY URBANSKI
11/15/2011 MICHELLE URBANSKI
11/15/2011 DELORES WITSCHEN
11/15/2011 KAREN ZACHO
11/15/2011 HELEN ZIAN
11/15/2011 WILLIAM URBANSKI
11/15/2011 BEULAH VANBLARICOM
11/15/2011 MARY VANEK
11/15/2011 GAYLE WASMUNDT
11/15/2011 LARRY WHITCOMB
Packet Page Number 25 of 222
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-11-11 and 11-18-11
Transmitted Settlement
Date Date Payee Description Amount
11/4/2011 11/7/2011 MN State Treasurer Drivers License/Deputy Registrar 32,051.43
11/7/2011 11/8/2011 MN State Treasurer Drivers License/Deputy Registrar 28,330.82
11/4/2011 11/9/2011 US Bank VISA One Card*Purchasing card items 55.93
11/8/2011 11/9/2011 MN State Treasurer Drivers License/Deputy Registrar 26,375.13
11/9/2011 11/10/2011 MN State Treasurer Drivers License/Deputy Registrar 26,714.47
11/9/2011 11/10/2011 ING - State Plan Deferred Compensation 27,385.00
11/9/2011 11/10/2011 ICMA (Vantagepointe)Deferred Compensation 4,312.76
TOTAL 145,225.54
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 26 of 222
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-11-11 and 11-18-11
Transaction Date Posting Date Merchant Name Transaction Amount Name
10/29/2011 10/31/2011 KOHL'S #0408 $51.39 TODD LANGNER
10/31/2011 11/02/2011 UNIFORMS UNLIMITED INC $4.54 JULIE OLSON
$55.93
Packet Page Number 27 of 222
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-11-11 and 11-18-11
CHECK #CHECK DATE EMPLOYEE NAME
11/10/11 COFFEY, KEVIN 3,367.34
11/10/11 BOHL, JOHN 3,342.65
11/10/11 BUSACK, DANIEL 4,131.19
11/10/11 BENJAMIN, MARKESE 3,144.52
11/10/11 BIERDEMAN, BRIAN 3,591.55
11/10/11 BARTZ, PAUL 3,543.60
11/10/11 BELDE, STANLEY 2,954.18
11/10/11 ALDRIDGE, MARK 3,349.67
11/10/11 BAKKE, LONN 2,901.07
11/10/11 YOUNG, TAMELA 1,882.15
11/10/11 ABEL, CLINT 3,157.58
11/10/11 SVENDSEN, JOANNE 2,081.79
11/10/11 THOMALLA, DAVID 4,936.26
11/10/11 PALANK, MARY 1,886.77
11/10/11 POWELL, PHILIP 2,903.67
11/10/11 CORCORAN, THERESA 1,882.15
11/10/11 KVAM, DAVID 4,188.29
11/10/11 WEAVER, KRISTINE 2,288.55
11/10/11 CARLE, JEANETTE 165.00
11/10/11 RICHTER, CHARLENE 781.69
11/10/11 SCHOENECKER, LEIGH 1,554.15
11/10/11 MOY, PAMELA 1,496.49
11/10/11 OSTER, ANDREA 1,886.77
11/10/11 LARSON, MICHELLE 1,758.15
11/10/11 MECHELKE, SHERRIE 1,129.29
11/10/11 THOMFORDE, FAITH 357.00
11/10/11 CORTESI, LUANNE 1,074.32
11/10/11 SCHMIDT, DEBORAH 2,719.20
11/10/11 SPANGLER, EDNA 1,086.09
11/10/11 GUILFOILE, KAREN 4,376.43
11/10/11 NEPHEW, MICHELLE 1,645.00
11/10/11 ARNOLD, AJLA 1,535.71
11/10/11 CAREY, HEIDI 2,005.19
11/10/11 KELSEY, CONNIE 2,569.23
11/10/11 RUEB, JOSEPH 2,493.80
11/10/11 DEBILZAN, JUDY 1,270.59
11/10/11 JACKSON, MARY 2,115.28
11/10/11 URBANSKI, HOLLY 240.00
11/10/11 ANDERSON, CAROLE 1,847.99
11/10/11 RAMEAUX, THERESE 3,030.67
11/10/11 BAUMAN, GAYLE 4,214.97
11/10/11 FARR, LARRY 3,030.67
11/10/11 JAHN, DAVID 2,041.73
11/10/11 KANTRUD, HUGH 184.62
11/10/11 CHRISTENSON, SCOTT 1,915.75
11/10/11 KOPPEN, MARVIN 416.42
11/10/11 LLANAS, JAMES 416.42
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
AMOUNT
11/10/11 JUENEMANN, KATHLEEN 416.42
11/10/11 ANTONEN, JAMES 5,800.00
11/10/11 BURLINGAME, SARAH 1,966.92
11/10/11 STRAUTMANIS, MARIS 172.00
11/10/11 AHL, R. CHARLES 5,358.72
11/10/11 NEPHEW, JOHN 416.42
11/10/11 ROSSBACH, WILLIAM 473.15
Packet Page Number 28 of 222
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-11-11 and 11-18-11
11/10/11 HENDRICKSON, NICHOLAS 2,304.81
11/10/11 HALWEG, JODI 2,740.50
11/10/11 HAWTHORNE, ROCHELLE 288.00
11/10/11 HAGEN, MICHAEL 216.00
11/10/11 HALE, JOSEPH 294.00
11/10/11 EVERSON, PAUL 3,150.67
11/10/11 FOSSUM, ANDREW 2,575.55
11/10/11 DIERICH, REBECCA 213.00
11/10/11 EATON, PAUL 216.00
11/10/11 CRUMMY, CHARLES 375.00
11/10/11 DAWSON, RICHARD 2,717.48
11/10/11 CAPISTRANT, JOHN 399.00
11/10/11 CRAWFORD, RAYMOND 156.00
11/10/11 BRESIN, ROBERT 429.00
11/10/11 CAPISTRANT, JACOB 543.00
11/10/11 BOURQUIN, RON 1,028.00
11/10/11 BRADBURY, RYAN 318.00
11/10/11 BECK, YANCEY 516.00
11/10/11 BIGELBACH, ANTHONY 228.00
11/10/11 BASSETT, BRENT 156.00
11/10/11 BAUMAN, ANDREW 2,776.97
11/10/11 ANDERSON, BRIAN 12.00
11/10/11 BAHL, DAVID 185.50
11/10/11 WENZEL, JAY 3,075.24
11/10/11 XIONG, KAO 2,842.94
11/10/11 THIENES, PAUL 4,495.25
11/10/11 TRAN, JOSEPH 3,001.43
11/10/11 TAUZELL, BRIAN 2,546.22
11/10/11 THEISEN, PAUL 3,167.66
11/10/11 SYPNIEWSKI, WILLIAM 3,093.16
11/10/11 SZCZEPANSKI, THOMAS 3,063.23
11/10/11 SHORTREED, MICHAEL 4,060.51
11/10/11 STEINER, JOSEPH 2,964.76
11/10/11 REZNY, BRADLEY 3,235.74
11/10/11 RHUDE, MATTHEW 3,067.48
11/10/11 OLSON, JULIE 3,115.21
11/10/11 PARKER, JAMES 2,238.59
11/10/11 METRY, ALESIA 3,001.43
11/10/11 NYE, MICHAEL 3,240.82
11/10/11 MARTIN, JERROLD 3,097.06
11/10/11 MCCARTY, GLEN 3,139.76
11/10/11 LYNCH, KATHERINE 2,159.33
11/10/11 MARINO, JASON 3,800.15
11/10/11 LANGNER, TODD 2,943.49
11/10/11 LU, JOHNNIE 3,419.78
11/10/11 KROLL, BRETT 2,856.23
11/10/11 LANGNER, SCOTT 2,842.94
11/10/11 KONG, TOMMY 2,934.89
11/10/11 KREKELER, NICHOLAS 842.40
11/10/11 JOHNSON, KEVIN 5,005.54
11/10/11 KALKA, THOMAS 913.08
11/10/11 HER, PHENG 2,836.22
11/10/11 HIEBERT, STEVEN 3,458.72
11/10/11 GABRIEL, ANTHONY 3,272.92
11/10/11 HAWKINSON JR, TIMOTHY 2,887.72
11/10/11 FRASER, JOHN 3,268.04
11/10/11 FRITZE, DEREK 3,452.68
11/10/11 FLOR, TIMOTHY 3,280.41
11/10/11 FORSYTHE, MARCUS 1,903.96
11/10/11 DUGAS, MICHAEL 3,480.81
11/10/11 ERICKSON, VIRGINIA 2,500.17
11/10/11 DEMULLING, JOSEPH 2,849.37
11/10/11 DOBLAR, RICHARD 3,886.81
11/10/11 CROTTY, KERRY 3,575.20
Packet Page Number 29 of 222
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-11-11 and 11-18-11
11/10/11 KUMMER, STEVEN 3,123.77
11/10/11 JAROSCH, JONATHAN 2,822.83
11/10/11 KREGER, JASON 2,347.36
11/10/11 ENGSTROM, ANDREW 2,530.95
11/10/11 JACOBSON, SCOTT 2,694.47
11/10/11 BURLINGAME, NATHAN 2,006.40
11/10/11 DUCHARME, JOHN 2,713.97
11/10/11 RUNNING, ROBERT 2,593.25
11/10/11 TEVLIN, TODD 2,155.35
11/10/11 NAGEL, BRYAN 3,408.40
11/10/11 OSWALD, ERICK 2,523.91
11/10/11 JONES, DONALD 2,195.35
11/10/11 MEISSNER, BRENT 1,930.15
11/10/11 EDGE, DOUGLAS 2,104.20
11/10/11 HAMRE, MILES 1,440.00
11/10/11 BUCKLEY, BRENT 2,044.15
11/10/11 DEBILZAN, THOMAS 1,293.67
11/10/11 PRIEFER, WILLIAM 2,713.17
11/10/11 BRINK, TROY 2,400.51
11/10/11 KNUTSON, LOIS 2,034.95
11/10/11 NIVEN, AMY 1,411.62
11/10/11 LUKIN, STEVEN 4,475.33
11/10/11 ZWIEG, SUSAN 2,236.46
11/10/11 WHITE, JOEL 378.00
11/10/11 GERVAIS-JR, CLARENCE 3,867.86
11/10/11 SVENDSEN, RONALD 3,234.69
11/10/11 WESSELS, TIMOTHY 288.00
11/10/11 SEDLACEK, JEFFREY 2,648.38
11/10/11 STREFF, MICHAEL 2,911.25
11/10/11 RODRIGUEZ, ROBERTO 312.00
11/10/11 SCHULTZ, JEROME 531.00
11/10/11 REYNOSO, ANGEL 228.00
11/10/11 RICE, CHRISTOPHER 1,081.50
11/10/11 RANK, PAUL 432.00
11/10/11 RAVENWALD, CORINNE 39.00
11/10/11 RAINEY, JAMES 762.00
11/10/11 RANK, NATHAN 858.00
11/10/11 PLACE, ANDREA 2,754.74
11/10/11 POWERS, KENNETH 183.00
11/10/11 PETERSON, MARK 602.00
11/10/11 PETERSON, ROBERT 3,276.86
11/10/11 OPHEIM, JOHN 224.00
11/10/11 PACHECO, ALPHONSE 633.00
11/10/11 NOWICKI, PAUL 147.00
11/10/11 OLSON, JAMES 2,776.97
11/10/11 NIELSEN, KENNETH 438.00
11/10/11 NOVAK, JEROME 2,726.12
11/10/11 MONSON, PETER 195.00
11/10/11 MORGAN, JEFFERY 526.50
11/10/11 MILLER, NICHOLAS 357.00
11/10/11 MONDOR, MICHAEL 3,089.18
11/10/11 MELLEN, RICHARD 261.00
11/10/11 MILLER, LADD 238.00
11/10/11 LOCHEN, MICHAEL 416.00
11/10/11 MELLEN, CHRISTOPHER 420.00
11/10/11 KUBAT, ERIC 2,365.84
11/10/11 LINDER, TIMOTHY 2,529.65
11/10/11 KERSKA, JOSEPH 618.00
11/10/11 KONDER, RONALD 510.00
11/10/11 KANE, ROBERT 808.50
11/10/11 KARRAS, JAMIE 375.00
11/10/11 IMM, TRACY 210.00
11/10/11 JOHNSON, JAMES 997.75
11/10/11 HUTCHINSON, JAMES 399.00
Packet Page Number 30 of 222
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-11-11 and 11-18-11
11/10/11 BAETZOLD, SETH 54.38
11/10/11 ZIELINSKI, JUDY 53.90
11/10/11 ANDERSON, MAXWELL 324.00
11/10/11 VANG, KAY 90.75
11/10/11 VUE, LOR PAO 263.50
11/10/11 PENN, CHRISTINE 2,199.26
11/10/11 SHERRILL, CAITLIN 780.97
11/10/11 OLSON, SANDRA 49.00
11/10/11 PELOQUIN, PENNYE 647.58
11/10/11 HOFMEISTER, TIMOTHY 461.88
11/10/11 KULHANEK-DIONNE, ANN 471.63
11/10/11 HER, PETER 432.20
11/10/11 HOFMEISTER, MARY 1,043.50
11/10/11 EVANS, CHRISTINE 1,365.21
11/10/11 GLASS, JEAN 2,103.67
11/10/11 BRENEMAN, NEIL 1,603.71
11/10/11 CRAWFORD - JR, RAYMOND 563.74
11/10/11 SCHULTZ, SCOTT 3,060.34
11/10/11 ANZALDI, MANDY 1,338.82
11/10/11 GERMAIN, DAVID 2,134.59
11/10/11 HAAG, MARK 2,317.04
11/10/11 TAYLOR, JAMES 2,711.78
11/10/11 ADAMS, DAVID 1,421.27
11/10/11 SCHALLER, SCOTT 112.88
11/10/11 SCHALLER, TYLER 61.63
11/10/11 ROBBINS, AUDRA 2,847.74
11/10/11 ROBBINS, CAMDEN 152.00
11/10/11 GERMAIN, BRADY 96.00
11/10/11 JANASZAK, MEGHAN 72.44
11/10/11 CONNOLLY, COURTNEY 39.00
11/10/11 FRANK, PETER 250.00
11/10/11 BETHEL III, CHARLES 42.50
11/10/11 BJORK, BRANDON 586.50
11/10/11 ALLEN, KATELYN 157.50
11/10/11 BERGER, STEPHANIE 361.00
11/10/11 SWAN, DAVID 2,738.95
11/10/11 WELLENS, MOLLY 1,644.36
11/10/11 CARVER, NICHOLAS 3,211.95
11/10/11 FISHER, DAVID 3,778.99
11/10/11 MARTIN, MICHAEL 2,682.95
11/10/11 BRASH, JASON 2,259.75
11/10/11 EKSTRAND, THOMAS 3,800.52
11/10/11 FINWALL, SHANN 3,202.15
11/10/11 SINDT, ANDREA 2,013.80
11/10/11 THOMPSON, DEBRA 752.86
11/10/11 GAYNOR, VIRGINIA 3,211.95
11/10/11 KROLL, LISA 1,882.15
11/10/11 SOUTTER, CHRISTINE 338.63
11/10/11 WACHAL, KAREN 879.08
11/10/11 HAYMAN, JANET 1,380.60
11/10/11 HUTCHINSON, ANN 2,622.80
11/10/11 DEAVER, CHARLES 458.84
11/10/11 GERNES, CAROLE 523.69
11/10/11 NORDQUIST, RICHARD 2,127.66
11/10/11 BIESANZ, OAKLEY 1,365.66
11/10/11 MARUSKA, MARK 3,183.11
11/10/11 NAUGHTON, JOHN 2,125.35
11/10/11 EDSON, DAVID 2,170.59
11/10/11 HINNENKAMP, GARY 2,138.46
11/10/11 ZIEMAN, SCOTT 163.30
11/10/11 KONEWKO, DUWAYNE 4,590.46
11/10/11 LOVE, STEVEN 3,281.21
11/10/11 THOMPSON, MICHAEL 4,228.24
11/10/11 LINDBLOM, RANDAL 2,713.97
Packet Page Number 31 of 222
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-11-11 and 11-18-11
11/10/11 PRINS, KELLY 1,255.62
11/10/11 LONETTI, JAMES 480.00
11/10/11 MALONEY, SHAUNA 285.00
11/10/11 COLEMAN, PATRICK 112.50
11/10/11 DOUGLASS, TOM 1,320.90
11/10/11 BOSLEY, CAROL 110.00
11/10/11 BEHAN, JAMES 2,385.53
11/10/11 WEDES, CARYL 99.00
11/10/11 WOLFGRAM, MARY 93.60
11/10/11 TUPY, MARCUS 308.75
11/10/11 WARNER, CAROLYN 158.40
11/10/11 TRUE, ANDREW 82.36
11/10/11 TUPY, HEIDE 91.60
11/10/11 THORWICK, MEGAN 139.65
11/10/11 TREPANIER, TODD 528.00
11/10/11 SMITLEY, SHARON 336.70
11/10/11 TAYLOR, JASON 36.40
11/10/11 SCHUNEMAN, GREGORY 60.45
11/10/11 SMITH, ANN 121.80
11/10/11 SCHREIER, ROSEMARIE 185.00
11/10/11 SCHREINER, MICHELLE 160.87
11/10/11 ROTH, DEEPALI 60.00
11/10/11 SCHMIDT, EMILY 88.40
11/10/11 RONNING, ISAIAH 223.30
11/10/11 RONNING, ZACCEUS 251.85
11/10/11 RESENDIZ, LORI 2,129.22
11/10/11 RICHTER, DANIEL 113.40
11/10/11 PROESCH, ANDY 737.98
11/10/11 RANEY, COURTNEY 214.00
11/10/11 PEHOSKI, JOEL 48.75
11/10/11 POVLITZKI, MARINA 38.00
11/10/11 NELSON, ELEONOR 75.00
11/10/11 NORTHOUSE, KATHERINE 173.75
11/10/11 MCCANN, NATALIE 62.00
11/10/11 NADEAU, KELLY 202.63
11/10/11 LAMEYER, ZACHARY 32.20
11/10/11 LAMSON, ELIANA 72.00
11/10/11 KOLLER, NINA 350.51
11/10/11 KRONHOLM, KATHRYN 821.25
11/10/11 JOYER, JENNA 33.80
11/10/11 KOHLER, ROCHELLE 72.00
11/10/11 JOHNSON, BARBARA 173.20
11/10/11 JOYER, ANTHONY 74.00
11/10/11 HORWATH, RONALD 2,589.01
11/10/11 IVES, RANDY 140.00
11/10/11 HEINRICH, SHEILA 714.00
11/10/11 HOLMBERG, LADONNA 612.50
11/10/11 HAGSTROM, EMILY 80.40
11/10/11 HANSEN, HANNAH 289.00
11/10/11 GRAY, MEGAN 130.59
11/10/11 GRUENHAGEN, LINDA 451.65
11/10/11 FONTAINE, KIM 383.07
11/10/11 GIPPLE, TRISHA 30.60
11/10/11 DUNN, RYAN 1,050.43
11/10/11 ERICKSON-CLARK, CAROL 49.00
11/10/11 DEMPSEY, BETH 202.00
11/10/11 DIONNE, DANIELLE 98.55
11/10/11 BUTLER, ANGELA 34.00
11/10/11 CRANDALL, KRISTA 208.36
11/10/11 BRUSOE, CRISTINA 127.60
11/10/11 BUCKLEY, BRITTANY 87.00
11/10/11 BEITLER, JULIE 37.10
11/10/11 BIGGS, ANNETTE 58.86
11/10/11 BAUDE, SARAH 73.00
Packet Page Number 32 of 222
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-11-11 and 11-18-11
9985505
9985506
9985507
9985508
9985509
9985510
9985511
9985512
9985513
9985514
9985515
9985516
9985517
9985518
9985519
9985520
9985521
9985522
9985523
9985524
9985525 11/10/11 STEFFEN, MICHAEL 87.00
505,576.35
11/10/11 BELMARES, GABRIEL 39.88
11/10/11 REMNYAKOVA, ANZHELIKA 206.63
11/10/11 BALLIS, ALYSSA 99.00
11/10/11 RANGEL, SAMANTHA 72.00
11/10/11 SMITH, CASEY 91.53
11/10/11 WALES, ABIGAIL 159.50
11/10/11 ROSTRON, ROBERT 544.15
11/10/11 SCOTT, HALEY 51.45
11/10/11 FLUEGEL, LARISSA 52.85
11/10/11 MCMAHON, MICHAEL 45.86
11/10/11 VANG, TIM 354.00
11/10/11 ERICSON, RACHEL 19.50
11/10/11 VUKICH, CANDACE 133.00
11/10/11 WESTEMEIER, EMILY 143.00
11/10/11 RITCHIE, KALLY 39.00
11/10/11 ROKKE, MARINA 78.00
11/10/11 MCMAHON, ALLISON 208.00
11/10/11 PETERSON, HAYLIE 78.00
11/10/11 BARTZ, BAYLEE 65.00
11/10/11 FEIST, ASHLEY 78.00
11/10/11 FOWLDS, MYCHAL 3,669.86
11/10/11 FRANZEN, NICHOLAS 2,601.28
11/10/11 WOEHRLE, MATTHEW 2,178.95
11/10/11 BERGO, CHAD 2,651.63
11/10/11 AICHELE, CRAIG 2,199.47
11/10/11 PRIEM, STEVEN 2,392.46
11/10/11 SCHULZE, KEVIN 480.00
11/10/11 THOMPSON, BENJAMIN 250.50
11/10/11 REILLY, MICHAEL 1,915.75
Packet Page Number 33 of 222
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-11-11 and 11-18-11
Check Description Amount
85833 02464 FUNDS FOR ATMS 5,000.00
85834 00157 PROJ 10-14 PROF SRVS 09/10 - 10/07 3,701.08
85835 00585 NET BILLABEL TICKETS - OCT 736.80
85836 04206 PROSECUTION & LEGAL SRVS - DEC 16,100.00
85837 00687 REMOVAL BLVD ASH TREE BELLWOOD 653.01
85838 00985 WASTEWATER - DEC 216,688.14
85839 04316 AUTO PAWN SYS - OCT 625.20
85840 01149 CUT & TREAT BUCKTHORN @ P FARM 2,244.38
85841 01337 911 DISPATCH SRVS - OCT 24,088.75
01337 MESB & FLEET SUPPORT FEE - OCT 654.08
01337 MESB & FLEET SUPPORT FEE - OCT 595.84
85842 01337 SHRUBS & TREES FOR BEAVER CREEK 919.13
01337 REPLACEMENT PLANTS - RAINGARDENS 405.06
01337 PLANTS FOR LEGACY PARK 397.58
01337 PLANT MATERIAL FOR MCC 339.86
85843 01409 CONSTRUCTION PROJ MGT JOY PARK 1,932.49
85844 01497 MAPLEWOOD MALL TIF WORK TIF 1-11 8,626.27
01497 GLADSTONE TIF WORK TIF 1-10 5,605.00
85845 01190 ELECTRIC & GAS UTILITY 5,850.19
01190 ELECTRIC & GAS UTILITY 2,957.03
01190 ELECTRIC & GAS UTILITY 2,860.59
01190 ELECTRIC & GAS UTILITY 258.16
01190 ELECTRIC UTILITY 51.71
85846 01798 CONTRACT GASOLINE - NOV 16,725.46
01798 CONTRACT DIESEL - NOV 8,852.39
85847 00111 BOARDING & DESTRUCTION FEES 2,121.66
85848 03890 REPLACEMENT WINDSHIELD TURCK 651 260.69
85849 00159 REIMB FOR SAFETY LENSES 11/01 155.02
85850 03738 RETAINER FOR LEGAL SRVS/RENT-DEC 6,375.00
85851 00211 PROJ 04-21 PROF SRVS THRU 11/4 6,567.75
85852 04805 PROJ 10-14 PROF SRVS 8/1 - 9/30 6,468.25
85853 00412 BOOKS FOR ADV EFFECT MGMT PROG 68.29
85854 04962 PROJ 05-04 SEWER & WATER INSTALL 1,290.00
04962 PROJ 05-04 SEWER & WATER INSTALL 1,290.00
85855 04628 ELECTION JUDGE TRAINING PAY 21.00
85856 04867 PROF SRVS THRU 11/04 5,595.40
85857 03988 REIMB FOR WORKOUT SHOES 11/4 59.97
85858 04880 REIMB FOR MILEAGE 7/8 - 9/30 28.42
85859 00789 BULK 10W30 OIL & HYD OIL 3,986.87
85860 02612 REIMB FOR MEALS 10/29 - 11/3 245.00
85861 00809 REIMB FOR PDA 11/7 149.99
85862 00983 LEASE PMT 11/15 - 12/15 1,137.15
85863 00986 MONTHLY SAC - OCT 2,207.70
85864 04193 FORFEITED VEHICLE STORAGE FEE-NOV 2,250.00
85865 01933 MUNICIPAL CODE REPUBLICATION 4,771.97
85866 00001 REFUND B ANDERSON MEMBERSHIP 124.06
85867 00001 REIMB M JENKINS FOR PRINTING BEDC 20.11
85868 00001 REFUND J JOHNSON HP BENEFIT 20.00
85869 00001 REFUND A SADOFF BRIDGE 16.00
85870 04723 ELECTION JUDGES TRAINING PAY 24.00
85871 01270 SERVICE AGRMT 12/1/11-11/30/12 2,569.00
01270 SERVICE AGRMT 12/1/11-11/30/12 250.00
85872 04578 PART PMT BOULEVARD TREE INVENTORY 6,250.0011/22/2011 S & S SPECIALISTS
11/22/2011 DIAN PARENT
11/22/2011 PITNEY BOWES INC
11/22/2011 PITNEY BOWES INC
11/22/2011 ONE TIME VENDOR
11/22/2011 ONE TIME VENDOR
11/22/2011 ONE TIME VENDOR
11/22/2011 MIDAMERICA AUCTIONS
11/22/2011 MUNICIPAL CODE CORP
11/22/2011 ONE TIME VENDOR
11/22/2011 TOMMY KONG
11/22/2011 METRO SALES INC
11/22/2011 METROPOLITAN COUNCIL
11/22/2011 SHEILA HEINRICH
11/22/2011 KATH FUEL OIL SERVICE CO
11/22/2011 DUWAYNE KONEWKO
11/22/2011 ANNE FOSBURGH
11/22/2011 FOTH INFRASTRUCTURE & ENVIR
11/22/2011 JODI HALWEG
11/22/2011 DONALD SALVERDA & ASSOCIATES
11/22/2011 DSM EXCAVATING CO INC
11/22/2011 DSM EXCAVATING CO INC
11/22/2011 CHARLES E. BETHEL
11/22/2011 BRAUN INTERTEC CORP.
11/22/2011 CHOSEN VALLEY TESTING
11/22/2011 ANIMAL CONTROL SERVICES
11/22/2011 APPLE GLASS
11/22/2011 PAUL BARTZ
11/22/2011 XCEL ENERGY
11/22/2011 YOCUM OIL CO.
11/22/2011 YOCUM OIL CO.
11/22/2011 XCEL ENERGY
11/22/2011 XCEL ENERGY
11/22/2011 XCEL ENERGY
11/22/2011 SPRINGSTED INC
11/22/2011 SPRINGSTED INC
11/22/2011 XCEL ENERGY
11/22/2011 RAMSEY COUNTY-PROP REC & REV
11/22/2011 RAMSEY COUNTY-PROP REC & REV
11/22/2011 S.E.H.
11/22/2011 RAMSEY COUNTY-PROP REC & REV
11/22/2011 RAMSEY COUNTY-PROP REC & REV
11/22/2011 RAMSEY COUNTY-PROP REC & REV
11/22/2011 NATURAL RESOURCES RESTOR INC
11/22/2011 RAMSEY COUNTY-PROP REC & REV
11/22/2011 RAMSEY COUNTY-PROP REC & REV
11/22/2011 METROPOLITAN COUNCIL
11/22/2011 CITY OF MINNEAPOLIS RECEIVABLES
11/22/2011 BARR ENGINEERING CO
11/22/2011 GOPHER STATE ONE-CALL
11/22/2011 H.A. KANTRUD
Check Register
City of Maplewood
11/18/2011
Date Vendor
11/15/2011 US BANK
11/22/2011 HUGO'S TREE CARE INC
Packet Page Number 34 of 222
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-11-11 and 11-18-11
85873 01488 REIMB MILEAGE BLVD TREE INVENTORY 190.04
85874 01836 TRAINING 225.00
85875 01578 SUPPLIES - SCRIM TOWELS 570.71
85876 04416 REIMB FOR MILEAGE 9/14 - 11/1 103.23
04416 REIMB FOR MILEAGE 10/17 26.64
382,307.1244Checks in this report.
11/22/2011 T R F SUPPLY CO.
11/22/2011 MOLLY WELLENS
11/22/2011 MOLLY WELLENS
11/22/2011 CHRISTINE SOUTTER
11/22/2011 CITY OF ST PAUL
Packet Page Number 35 of 222
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 11-11-11 and 11-18-11
Transmitted Settlement
Date Date Payee Description Amount
11/4/2011 11/14/2011 US Bank VISA One Card*Purchasing card items 56,956.85
11/9/2011 11/14/2011 U.S. Treasurer Federal Payroll Tax 92,284.53
11/9/2011 11/14/2011 P.E.R.A.P.E.R.A.87,432.43
11/10/2011 11/14/2011 MN State Treasurer Drivers License/Deputy Registrar 21,108.09
11/10/2011 11/14/2011 MN Dept of Natural Resources DNR electronic licenses 225.00
10/31/2011 11/15/2011 VANCO Billing fee 129.25
11/9/2011 11/15/2011 MidAmerica - ING HRA Flex plan 13,348.50
11/9/2011 11/15/2011 Labor Unions Union Dues 1,843.00
11/14/2011 11/15/2011 MN State Treasurer Drivers License/Deputy Registrar 14,907.54
11/15/2011 11/16/2011 MN State Treasurer Drivers License/Deputy Registrar 50,206.22
11/16/2011 11/17/2011 MN State Treasurer Drivers License/Deputy Registrar 40,269.08
11/9/2011 11/18/2011 Optum Health DCRP & Flex plan payments 3,730.69
11/17/2011 11/18/2011 MN State Treasurer Drivers License/Deputy Registrar 16,540.07
11/17/2011 11/18/2011 MN Dept of Natural Resources DNR electronic licenses 416.50
TOTAL 399,397.75
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 36 of 222
Transaction Date Posting Date Merchant Name Transaction Amount Name
11/01/2011 11/02/2011 FRANKLINCOVEYPRODUCTS $70.55 R CHARLES AHL
10/21/2011 10/24/2011 LAKESHORE PLAYERS INC $18.00 MANDY ANZALDI
10/26/2011 10/27/2011 TARGET 00011858 $7.50 MANDY ANZALDI
10/28/2011 10/31/2011 DOLRTREE 4713 00047134 $15.07 MANDY ANZALDI
10/31/2011 11/03/2011 OLD LOG THEATER, LTD $308.25 MANDY ANZALDI
11/01/2011 11/03/2011 NATURES IMAGE CUSTOM FRAM $400.00 LONN BAKKE
10/26/2011 10/27/2011 GOVERNMENT FINANCE OFFIC $23.35 GAYLE BAUMAN
10/28/2011 10/31/2011 SHRED IT $10.00 GAYLE BAUMAN
10/20/2011 10/24/2011 ADAM'S PEST CONTROL INC $150.46 JIM BEHAN
10/25/2011 10/26/2011 ALL POOLSIDE SERVICES $148.69 JIM BEHAN
10/26/2011 10/27/2011 HENRIKSEN ACE HARDWARE $53.38 JIM BEHAN
10/26/2011 10/27/2011 HENRIKSEN ACE HARDWARE $10.67 JIM BEHAN
10/27/2011 10/28/2011 HENRIKSEN ACE HARDWARE $12.32 JIM BEHAN
10/31/2011 11/01/2011 MUSKA LIGHTING CENTER $608.15 JIM BEHAN
11/01/2011 11/03/2011 BLOOMINGTON SECURIT $77.50 JIM BEHAN
11/02/2011 11/03/2011 HENRIKSEN ACE HARDWARE $26.78 JIM BEHAN
11/02/2011 11/03/2011 HENRIKSEN ACE HARDWARE $6.62 JIM BEHAN
10/25/2011 10/27/2011 JERABEKS NEW BOHEMIAN $27.40 OAKLEY BIESANZ
11/02/2011 11/04/2011 BLUE RIBBON BAIT & TACKLE $9.61 OAKLEY BIESANZ
10/22/2011 10/24/2011 GRANDSTAY $247.02 RON BOURQUIN
10/27/2011 10/28/2011 RAINBOW FOODS 00088765 $15.66 NEIL BRENEMAN
10/31/2011 11/01/2011 HENRIKSEN ACE HARDWARE $8.11 NEIL BRENEMAN
10/21/2011 10/24/2011 FIRST SHRED $65.00 SARAH BURLINGAME
10/24/2011 10/26/2011 SUBWAY 00052159 $66.41 SARAH BURLINGAME
10/24/2011 10/26/2011 OFFICE DEPOT #1090 $153.10 SARAH BURLINGAME
10/31/2011 11/02/2011 OFFICE DEPOT #1090 $58.37 SARAH BURLINGAME
11/01/2011 11/02/2011 GE CAPITAL $43.92 SARAH BURLINGAME
10/24/2011 10/25/2011 KARE $2,300.00 HEIDI CAREY
10/26/2011 10/27/2011 VERIZON WRLS IVR VN $184.55 HEIDI CAREY
10/31/2011 11/03/2011 WEDDINGPAGES INC $128.00 HEIDI CAREY
11/01/2011 11/03/2011 TIGER OAK $150.00 HEIDI CAREY
11/02/2011 11/04/2011 MICHAELS #2744 $17.13 HEIDI CAREY
11/01/2011 11/03/2011 USAIRWAYS 0372450053029 $25.00 NICHOLAS CARVER
10/24/2011 10/26/2011 THE HOME DEPOT 2810 ($29.95)SCOTT CHRISTENSON
10/26/2011 10/27/2011 VIKING ELECTRIC - CREDIT $38.48 SCOTT CHRISTENSON
10/26/2011 10/27/2011 VIKING ELECTRIC - CREDIT $169.35 SCOTT CHRISTENSON
10/26/2011 10/27/2011 VIKING ELECTRIC - CREDIT $513.41 SCOTT CHRISTENSON
10/26/2011 10/27/2011 VIKING ELECTRIC - CREDIT $228.47 SCOTT CHRISTENSON
10/26/2011 10/27/2011 VIKING ELECTRIC - CREDIT $87.40 SCOTT CHRISTENSON
11/01/2011 11/02/2011 VIKING ELECTRIC - CREDIT $104.35 SCOTT CHRISTENSON
10/26/2011 10/27/2011 PAYPAL *B H PHOTO $762.75 KERRY CROTTY
10/31/2011 11/02/2011 IDENTIX INCORPORATED $204.57 KERRY CROTTY
11/01/2011 11/03/2011 THE HOME DEPOT 2810 $8.54 CHARLES DEAVER
10/21/2011 10/24/2011 INTOXIMETERS $121.84 RICHARD DOBLAR
10/27/2011 10/28/2011 WORLDSCOUT CORPORATION $1,494.00 RICHARD DOBLAR
10/28/2011 10/31/2011 KUSTOM SIGNALS, INC.$185.81 RICHARD DOBLAR
10/28/2011 10/31/2011 LAW ENFORCEMENT TARGETS $40.08 MICHAEL DUGAS
10/20/2011 10/24/2011 NORTHERN TOOL EQUIP-MN $324.53 DAVE EDSON
10/27/2011 10/28/2011 HENRIKSEN ACE HARDWARE $19.26 DAVE EDSON
10/20/2011 10/24/2011 BEST BUY MHT 00000158 $60.99 LARRY FARR
10/20/2011 10/24/2011 GUITAR CENTER #394 $64.26 LARRY FARR
10/20/2011 10/24/2011 GUITAR CENTER #394 $28.89 LARRY FARR
10/24/2011 10/25/2011 PRIORITY COURIER EXPERTS $91.12 LARRY FARR
10/25/2011 10/26/2011 OXYGEN SERVICE COMPANY $397.29 LARRY FARR
10/27/2011 10/28/2011 RSC EQUIPMENT RENTAL 322 $808.28 LARRY FARR
10/27/2011 10/28/2011 COMMERCIAL FURNITURE SERV $2,916.41 LARRY FARR
10/27/2011 10/31/2011 THE HOME DEPOT 2810 $25.54 LARRY FARR
Packet Page Number 37 of 222
10/29/2011 10/31/2011 CINTAS #470 $91.42 LARRY FARR
10/29/2011 10/31/2011 CINTAS #470 $42.01 LARRY FARR
10/29/2011 10/31/2011 CINTAS #470 $80.92 LARRY FARR
10/29/2011 10/31/2011 THE HOME DEPOT 2810 $113.13 LARRY FARR
11/01/2011 11/02/2011 TARGET 00000687 $68.70 LARRY FARR
11/01/2011 11/02/2011 WM EZPAY $445.67 LARRY FARR
11/02/2011 11/03/2011 SAVERS 1175 $10.70 LARRY FARR
10/20/2011 10/24/2011 BEST BUY MHT 00000158 $244.21 SHANN FINWALL
10/24/2011 10/25/2011 VISTAPR*VISTAPRINT.COM $66.98 MYCHAL FOWLDS
10/25/2011 10/26/2011 MAVERICKLABEL.COM $106.84 MYCHAL FOWLDS
10/25/2011 10/26/2011 CENTURYLINK*TN651 $75.95 MYCHAL FOWLDS
10/29/2011 10/31/2011 SHI CORP $1,246.94 MYCHAL FOWLDS
11/03/2011 11/04/2011 ELECTRO WATCHMAN INC $2,529.73 MYCHAL FOWLDS
10/21/2011 10/24/2011 IDU*PUBLIC SECTOR $209.38 NICK FRANZEN
10/23/2011 10/24/2011 HP DIRECT-PUBLICSECTOR $842.42 NICK FRANZEN
10/25/2011 10/26/2011 HP DIRECT-PUBLICSECTOR $1,329.71 NICK FRANZEN
10/26/2011 10/27/2011 ABSELCOM, INC.$478.55 NICK FRANZEN
11/03/2011 11/04/2011 IDU*PUBLIC SECTOR $177.37 NICK FRANZEN
10/23/2011 10/24/2011 WALGREENS #6916 $25.95 VIRGINIA GAYNOR
10/24/2011 10/25/2011 WALGREENS #01751 $67.39 VIRGINIA GAYNOR
10/24/2011 10/26/2011 MICHAELS #2744 $10.68 VIRGINIA GAYNOR
10/21/2011 10/24/2011 GREEN MILL $9.49 CLARENCE GERVAIS
10/22/2011 10/24/2011 GRANDSTAY $224.54 CLARENCE GERVAIS
10/31/2011 11/02/2011 INTERNATIONAL ASSOCIAT $204.00 CLARENCE GERVAIS
11/03/2011 11/04/2011 CENTURY COLLEGE-BO $516.00 CLARENCE GERVAIS
11/03/2011 11/04/2011 CENTURY COLLEGE-BO $129.00 CLARENCE GERVAIS
10/25/2011 10/27/2011 OFFICE DEPOT #1090 $72.80 JEAN GLASS
10/25/2011 10/27/2011 THE HOME DEPOT 2801 $39.57 MILES HAMRE
11/02/2011 11/04/2011 MARGOLIS COMPANY $319.23 MILES HAMRE
10/20/2011 10/24/2011 HEJNY RENTAL INC $556.15 GARY HINNENKAMP
10/24/2011 10/26/2011 CARPENTERS SMALL ENGINE $9.63 GARY HINNENKAMP
10/24/2011 10/26/2011 MILLS FLEET FARM #2,700 $61.57 GARY HINNENKAMP
10/25/2011 10/26/2011 MENARDS 3059 $10.54 RON HORWATH
10/26/2011 10/28/2011 SWANK MOTION PICTURES $237.85 RON HORWATH
10/27/2011 10/28/2011 CUB FOODS, INC.$138.31 RON HORWATH
10/27/2011 10/28/2011 PARTY CITY #768 $12.83 RON HORWATH
10/29/2011 10/31/2011 PARTY CITY #768 $10.69 RON HORWATH
10/29/2011 10/31/2011 THE HOME DEPOT 2801 $25.16 RON HORWATH
10/29/2011 10/31/2011 CONNEY SAFETY $128.31 RON HORWATH
10/31/2011 11/01/2011 ELIFEGUARD INC.$78.23 RON HORWATH
11/02/2011 11/03/2011 PRICE CHOPPER, INC $1,140.97 RON HORWATH
10/26/2011 10/27/2011 KNOWLAN'S MARKET #2 $28.03 ANN HUTCHINSON
10/24/2011 10/26/2011 GTC UNITED WAY $140.00 MARY JACKSON
10/21/2011 10/24/2011 THINKVACUUMS.COM GROUTRA $28.44 DAVID JAHN
10/21/2011 10/24/2011 BATTERIES PLUS #31 $44.93 TOM KALKA
10/20/2011 10/24/2011 NRPA-CONGRESS ($99.00)DUWAYNE KONEWKO
10/22/2011 10/24/2011 HILTON HOTELS $1.79 DUWAYNE KONEWKO
10/28/2011 10/31/2011 NRPA-CONGRESS $125.00 DUWAYNE KONEWKO
10/29/2011 10/31/2011 DELTA AIR 0068255189912 $25.00 DUWAYNE KONEWKO
11/02/2011 11/02/2011 COMCAST CABLE COMM $143.76 DUWAYNE KONEWKO
10/20/2011 10/24/2011 OFFICE MAX $31.05 NICHOLAS KREKELER
10/20/2011 10/24/2011 AUTOZONE3948 $6.41 NICHOLAS KREKELER
10/24/2011 10/26/2011 A1 LAUNDRY $33.74 NICHOLAS KREKELER
10/31/2011 11/02/2011 OFFICE MAX ($15.67)NICHOLAS KREKELER
11/03/2011 11/04/2011 WAL-MART $19.50 NICHOLAS KREKELER
10/24/2011 10/25/2011 DELTA AIR 0062361905588 $172.90 STEVEN KUMMER
10/26/2011 10/28/2011 XP SOLUTIONS $1,295.00 STEVEN KUMMER
10/24/2011 10/26/2011 STREICHER'S MO $2,579.98 DAVID KVAM
Packet Page Number 38 of 222
10/28/2011 10/31/2011 UNIFORMS UNLIMITED INC $15.98 DAVID KVAM
10/28/2011 10/31/2011 SHRED IT $49.00 DAVID KVAM
11/01/2011 11/03/2011 UNIFORMS UNLIMITED INC $49.99 DAVID KVAM
11/03/2011 11/04/2011 FIREHOUSE SUBS #60 $390.76 DAVID KVAM
10/22/2011 10/24/2011 GRANDSTAY $224.54 MICHAEL LOCHEN
10/21/2011 10/24/2011 ASPEN MILLS INC.$13.77 STEVE LUKIN
10/25/2011 10/26/2011 UNITED RENTALS $24.04 STEVE LUKIN
10/25/2011 10/26/2011 EMERGENCY APPARATUS MAINT $2,911.39 STEVE LUKIN
10/25/2011 10/26/2011 EMERGENCY APPARATUS MAINT $768.82 STEVE LUKIN
10/26/2011 10/28/2011 ASPEN MILLS INC.$133.15 STEVE LUKIN
10/27/2011 10/31/2011 WM EZPAY $185.02 STEVE LUKIN
10/31/2011 11/01/2011 RAINBOW FOODS 00088617 $139.32 STEVE LUKIN
10/31/2011 11/01/2011 WONDER HOSTESS # 50080 $109.00 STEVE LUKIN
10/31/2011 11/02/2011 NAPA STORE 3279016 $4.49 STEVE LUKIN
10/31/2011 11/02/2011 THE HOME DEPOT 2801 $23.43 STEVE LUKIN
10/20/2011 10/24/2011 VICTORY PARKING INC $8.00 MIKE MARTIN
10/27/2011 10/31/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
10/27/2011 10/31/2011 ON SITE SANITATION INC $100.46 MARK MARUSKA
10/27/2011 10/31/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
10/27/2011 10/31/2011 ON SITE SANITATION INC $80.23 MARK MARUSKA
10/27/2011 10/31/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
10/27/2011 10/31/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
10/27/2011 10/31/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
10/27/2011 10/31/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
10/27/2011 10/31/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
10/27/2011 10/31/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
10/27/2011 10/31/2011 ON SITE SANITATION INC $65.23 MARK MARUSKA
10/27/2011 10/31/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
10/27/2011 10/31/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
10/27/2011 10/31/2011 ON SITE SANITATION INC $65.23 MARK MARUSKA
10/27/2011 10/31/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
10/27/2011 10/31/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
11/01/2011 11/02/2011 JOHN DEERE LANDSCAPES530 $1,013.08 MARK MARUSKA
11/01/2011 11/03/2011 ON SITE SANITATION INC $25.12 MARK MARUSKA
11/01/2011 11/03/2011 ON SITE SANITATION INC $25.12 MARK MARUSKA
11/01/2011 11/03/2011 ON SITE SANITATION INC $25.12 MARK MARUSKA
11/01/2011 11/03/2011 ON SITE SANITATION INC $25.12 MARK MARUSKA
11/01/2011 11/03/2011 ON SITE SANITATION INC $25.12 MARK MARUSKA
11/01/2011 11/03/2011 ON SITE SANITATION INC $25.12 MARK MARUSKA
11/01/2011 11/03/2011 ON SITE SANITATION INC $25.12 MARK MARUSKA
11/01/2011 11/03/2011 ON SITE SANITATION INC $25.12 MARK MARUSKA
11/01/2011 11/03/2011 ON SITE SANITATION INC $25.12 MARK MARUSKA
11/01/2011 11/03/2011 ON SITE SANITATION INC $25.12 MARK MARUSKA
11/01/2011 11/03/2011 ON SITE SANITATION INC $25.12 MARK MARUSKA
11/01/2011 11/03/2011 ON SITE SANITATION INC $50.24 MARK MARUSKA
11/01/2011 11/03/2011 ON SITE SANITATION INC $25.12 MARK MARUSKA
11/01/2011 11/03/2011 ON SITE SANITATION INC $25.12 MARK MARUSKA
11/01/2011 11/03/2011 ON SITE SANITATION INC $25.12 MARK MARUSKA
11/01/2011 11/03/2011 ON SITE SANITATION INC $25.12 MARK MARUSKA
11/02/2011 11/04/2011 WM EZPAY $904.15 MARK MARUSKA
10/20/2011 10/24/2011 PRIMARY PRODUCTS COMPANY $569.00 MICHAEL MONDOR
10/22/2011 10/24/2011 GRANDSTAY $224.54 MICHAEL MONDOR
10/24/2011 10/26/2011 BOUND TREE MEDICAL LLC $741.10 MICHAEL MONDOR
10/26/2011 10/31/2011 BOUND TREE MEDICAL LLC $797.76 MICHAEL MONDOR
10/31/2011 11/02/2011 BOUND TREE MEDICAL LLC $192.00 MICHAEL MONDOR
11/02/2011 11/02/2011 STRYKER SALES CRP MED $32.00 MICHAEL MONDOR
10/25/2011 10/27/2011 PAKOR INC $258.23 SHELLY NEPHEW
10/27/2011 10/31/2011 OFFICE DEPOT #1090 $82.43 SHELLY NEPHEW
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10/28/2011 10/31/2011 SHRED IT $10.00 SHELLY NEPHEW
10/25/2011 10/27/2011 OFFICE DEPOT #1090 $702.93 AMY NIVEN
11/01/2011 11/02/2011 G&K SERVICES 182 $1,001.56 AMY NIVEN
10/25/2011 10/26/2011 HENRIKSEN ACE HARDWARE $46.63 RICHARD NORDQUIST
11/01/2011 11/03/2011 THE HOME DEPOT 2801 $54.17 RICHARD NORDQUIST
11/02/2011 11/03/2011 HENRIKSEN ACE HARDWARE $10.24 RICHARD NORDQUIST
10/26/2011 10/27/2011 SCS ENTERPRISES INC $544.35 MICHAEL NYE
10/25/2011 10/27/2011 OFFICEWORLD.COM $49.29 MARY KAY PALANK
10/25/2011 10/27/2011 OFFICE DEPOT #1090 $54.16 MARY KAY PALANK
10/26/2011 10/28/2011 OFFICE DEPOT #1090 $377.78 MARY KAY PALANK
11/01/2011 11/03/2011 TARGET 00011858 $6.10 MARY KAY PALANK
11/02/2011 11/04/2011 OFFICE DEPOT #1090 $41.73 MARY KAY PALANK
11/01/2011 11/02/2011 TARGET 00011858 $48.19 CHRISTINE PENN
11/02/2011 11/04/2011 JOANN ETC #1970 $38.45 CHRISTINE PENN
11/03/2011 11/04/2011 CUB FOODS, INC.$116.69 CHRISTINE PENN
10/30/2011 11/01/2011 SUPERAMERICA 4022 $23.56 ROBERT PETERSON
10/24/2011 10/25/2011 NATIONAL CAMERA EXCHANGE $99.55 PHILIP F POWELL
10/26/2011 10/26/2011 ULINE *SHIP SUPPLIES $48.53 PHILIP F POWELL
10/26/2011 10/28/2011 HP HOME STORE $192.94 PHILIP F POWELL
10/31/2011 11/01/2011 ELECTRONIC PLUS $217.75 PHILIP F POWELL
10/20/2011 10/24/2011 TOUSLEY FORD I27228006 $256.62 STEVEN PRIEM
10/20/2011 10/24/2011 TOUSLEY FORD I27228006 $150.30 STEVEN PRIEM
10/20/2011 10/24/2011 TOUSLEY FORD I27228006 $127.65 STEVEN PRIEM
10/21/2011 10/24/2011 CARPENTERS SMALL ENGINE $31.06 STEVEN PRIEM
10/21/2011 10/24/2011 FACTORY MTR PTS #1 $214.83 STEVEN PRIEM
10/21/2011 10/24/2011 FACTORY MTR PTS #1 $102.15 STEVEN PRIEM
10/21/2011 10/24/2011 AUTO PLUS NO ST PAUL $8.59 STEVEN PRIEM
10/24/2011 10/26/2011 TOUSLEY FORD I27228006 $49.58 STEVEN PRIEM
10/24/2011 10/26/2011 UNLIMITED SUPPLIES INC $54.06 STEVEN PRIEM
10/24/2011 10/26/2011 UNLIMITED SUPPLIES INC $100.28 STEVEN PRIEM
10/25/2011 10/26/2011 GOODYEAR AUTO SRV CT 6920 $77.39 STEVEN PRIEM
10/26/2011 10/27/2011 AUTO PLUS NO ST PAUL $150.49 STEVEN PRIEM
10/26/2011 10/27/2011 HENRIKSEN ACE HARDWARE $5.96 STEVEN PRIEM
10/26/2011 10/28/2011 BARNETT CHRYJEEPKIA $101.60 STEVEN PRIEM
10/26/2011 10/31/2011 COMO LUBE & SUPPLIES $66.96 STEVEN PRIEM
10/27/2011 10/31/2011 TRUCK UTILITIES $86.56 STEVEN PRIEM
10/28/2011 10/31/2011 KATH FUEL OFFICE $585.14 STEVEN PRIEM
10/28/2011 10/31/2011 AUTO PLUS NO ST PAUL $109.76 STEVEN PRIEM
10/28/2011 10/31/2011 AUTO PLUS NO ST PAUL $220.14 STEVEN PRIEM
10/31/2011 11/01/2011 FACTORY MTR PTS #1 $160.30 STEVEN PRIEM
10/31/2011 11/02/2011 TOUSLEY FORD I27228006 $15.79 STEVEN PRIEM
10/31/2011 11/02/2011 TOUSLEY FORD I27228006 $28.08 STEVEN PRIEM
10/31/2011 11/02/2011 TOUSLEY FORD I27228006 $390.22 STEVEN PRIEM
10/31/2011 11/02/2011 TRUCK UTILITIES $28.59 STEVEN PRIEM
10/31/2011 11/02/2011 PAM'S AUTO INC.$428.50 STEVEN PRIEM
10/31/2011 11/02/2011 UNLIMITED SUPPLIES INC $90.50 STEVEN PRIEM
11/02/2011 11/03/2011 AUTO PLUS NO ST PAUL $204.95 STEVEN PRIEM
11/02/2011 11/03/2011 CATCO PARTS&SERVICE $19.79 STEVEN PRIEM
11/03/2011 11/04/2011 BAUER BUILT TIRE 18 $376.93 STEVEN PRIEM
10/24/2011 10/25/2011 LILLIE SUBURBAN NEWSPAPE $41.13 TERRIE RAMEAUX
10/24/2011 10/26/2011 DALCO ENTERPRISES, INC $464.74 MICHAEL REILLY
10/25/2011 10/26/2011 HILLYARD INC MINNEAPOLIS $570.61 MICHAEL REILLY
10/20/2011 10/24/2011 BERGMANNS GREENHOUSES AND $171.00 AUDRA ROBBINS
10/21/2011 10/24/2011 WONDER HOSTESS # 50080 $7.59 AUDRA ROBBINS
10/28/2011 10/31/2011 PLYMOUTH PLAYHOUSE $656.00 AUDRA ROBBINS
11/01/2011 11/03/2011 MILLS FLEET FARM #2,700 $7.35 AUDRA ROBBINS
11/02/2011 11/03/2011 RICHFIELD BUS CO.$676.00 AUDRA ROBBINS
11/03/2011 11/04/2011 DESIGNED 2B SWEET $161.49 AUDRA ROBBINS
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10/26/2011 10/27/2011 LILLIE SUBURBAN NEWSPAPE $158.63 DEB SCHMIDT
10/27/2011 10/31/2011 OFFICE DEPOT #1105 $137.71 DEB SCHMIDT
11/01/2011 11/02/2011 LILLIE SUBURBAN NEWSPAPE $1,100.00 DEB SCHMIDT
11/01/2011 11/02/2011 T-MOBILE.COM*PAYMENT $38.73 DEB SCHMIDT
10/21/2011 10/24/2011 FLEXIBLE PIPE TOOL CO $44.35 SCOTT SCHULTZ
10/25/2011 10/27/2011 USA MOBILITY WIRELE $24.06 SCOTT SCHULTZ
10/28/2011 10/31/2011 OFFICE DEPOT #1090 $124.07 ANDREA SINDT
10/21/2011 10/24/2011 MENARDS 3017 WEST ST PAUL $7.43 CHRISTINE SOUTTER
10/25/2011 10/26/2011 PUBLIC AGENCY TRAINING $295.00 JOANNE SVENDSEN
10/26/2011 10/27/2011 PUBLIC AGENCY TRAINING $295.00 JOANNE SVENDSEN
10/27/2011 10/28/2011 CUB FOODS, INC.$15.71 JOANNE SVENDSEN
11/03/2011 11/04/2011 CUB FOODS, INC.$10.57 JOANNE SVENDSEN
10/28/2011 10/31/2011 STRAUSS SKATE AND BICY $450.00 JAMES TAYLOR
10/28/2011 10/31/2011 METRO ATHLETIC SUPPLY $370.86 JAMES TAYLOR
11/02/2011 11/03/2011 BROCK WHITE ST PAUL 180 $55.65 TODD TEVLIN
10/21/2011 10/24/2011 APPLEBEES 809619219708 $32.97 JOE TRAN
10/23/2011 10/24/2011 PETRO PLUS - SANDS $42.65 JOE TRAN
10/23/2011 10/24/2011 AMERICINN MOTEL $252.70 JOE TRAN
10/23/2011 10/24/2011 AMERICINN MOTEL $252.70 JOE TRAN
10/23/2011 10/24/2011 AMERICINN MOTEL $252.70 JOE TRAN
10/20/2011 10/24/2011 OFFICE DEPOT #1090 $243.52 SUSAN ZWIEG
$56,956.85
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Chuck Ahl, Assistant City Manager
Bill Priefer, Public Works Operations Analyst/Recycling Coordinator
SUBJECT: Fall 2011 Clean-up Event Summary
DATE: November 7, 2011
INTRODUCTION
The Fall Clean-up Event was held on October 15, 2011 at Aldrich Arena. The following summarizes the
event.
BACKGROUND
Attendance for the Fall 2011 Clean-up Event was down 15% compared to the Fall 2010 Clean-up Event.
Two hundred and eighty-nine residents disposed of an assortment of trash, tires, appliances, TV’s and
other e-waste, while three hundred and forty-one residents participated in the Fall 2010 Clean-up Event.
The amount of e-waste collected was down 33% from 15,946 pounds in Fall of 2010 to 10,608 pounds this
fall. This was still considerably less e-waste than the 36,681 pounds that were collected during the spring
2008 clean-up event when there was no fee charged for the disposal of e-waste.
The bicycle shop, Re-Cycle, collected 53 bicycles which is approximately 1,300 pounds of metal, rubber
and plastic. About 15 of the bicycles will be returned to the road. Many of the others will see new life as
parts for other bicycles. This will reduce Minnesota’s carbon footprint by more than 1,300 pounds of
carbon dioxide by reducing the need to manufacture new bicycles.
According to our trash contractor, Veolia Environmental Services, 13.76 tons of trash and 12.56 tons of
demo/construction debris were collected. They also collected 64 appliances, and three hundred and
twenty tires, with 23 dropped off on the day of the event, and 297 retrieved from city right-of-way by our
street maintenance crew since last spring’s cleanup event.
Forty-six pounds of food and $15 were collected for the Second Harvest Heartland food shelf as part of the
Clean-up Event. This compares to ninety-four pounds of food and $55 collected during the fall 2010 event.
Six thousand, seven hundred and fifty pounds of reusable furniture and household goods (or approximately
75 pieces of furniture) were collected by BRIDGING for redistribution to families in need. This compares
with 11,000 pounds of reusable furniture (or approximately 110 pieces of furniture) that was collected at the
Spring 2011 event.
We were also successful in keeping 61 mattresses out of the waste stream with the effort of our newest
partner, Project for Pride in Living. This represents 4,331 pounds of mattresses that would have gone to
landfills. Project for Pride in Living is able to reuse or recycle virtually all components of mattresses, box
springs, sleeper sofas, futons and water beds that are not reusable.
A special thank you goes to the Maplewood Police Reserves who once again provided excellent traffic
control which minimized the long lines and reduced the idling and wait times. Thanks also goes out to
Mayor Rossbach for his educational efforts and literature distribution.
RECOMMENDATION
No action is required on this item.
Agenda Item G2
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AGENDA REPORT
To: City Manager James Antonen
From: Molly Wellens, RS, Health Officer
Subject: Approval to Accept FDA Grant
Date: November 21, 2011
Introduction
City Council approval is requested to enter into a Grant Agreement with the FDA (US Food and Drug
Administration) and to receive funds to enhance services provided to licensed food establishments
within the City of Maplewood.
Background
The Environmental Health Program has the opportunity to enter into a Grant Agreement with the US
Food and Drug Administration (FDA) between now and July 2012.
To receive the grant money, the City of Maplewood has to agree to:
• Identify program areas where our agency can have the greatest impact on food safety
• Promote wider application of effective risk-factor intervention strategies
• Assist in identifying program areas most in need of additional attention
• Provide information needed to justify maintenance or increase in program budgets
• Lead to innovations in program implementation and administration
• Improve industry and consumer confidence in food protection programs by enhancing
uniformity within and between regulatory agencies
The City will receive $2500 upon completing the self assessment to aid in enhancing our programs
(ie—the purchase of a new thermometer with improved sensors, handouts translated into other
languages, etc).
A copy of the Grant Agreement is attached.
Budget Impact
Upon receipt of the Grant money, the necessary budget adjustments will have to be made to expend
the funds as stated in the Grant Agreement.
Recommendation
It is recommended that City Council approval be given to enter into this Grant Agreement and to
accept the payments for completing the self assessment and participating in the program.
Attachment
Agenda Item G3
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FDA Grant supplemental information
INTRODUCTION
Achieving national uniformity among regulatory programs responsible for retail food protection in the
United States has long been a subject of debate among the industry, regulators and consumers. Adoption
of the FDA Food Code at the state, local and tribal level has been a keystone in the effort to promote
greater uniformity. However, a missing piece has been a set of widely recognized standards for
regulatory programs that administer the Food Code. To meet this need FDA has developed the
“Voluntary National Retail Food Regulatory Program Standards” (Program Standards) through ideas and
input from federal, state, and local regulatory officials, industry, trade and professional associations,
academia and consumers on what constitutes a highly effective and responsive retail food regulatory
program.
In March of 1996, the FDA hosted a meeting to explore ways in which its retail food protection program
could be improved. Participants in the meeting included FDA Retail Food Specialists, FDA headquarters
personnel, state and local regulatory officials from the six FDA regions, the president of the Association
of Food & Drug Officials, and industry representatives. Following that meeting, FDA established a
National Retail Food Team comprised of the Regional Retail Food Specialists, CFSAN personnel and
other FDA personnel directly involved in retail food protection. A Retail Food Program Steering
Committee was established and tasked with leading the team to respond to the direction given by the
participants in the meeting, i.e. providing national leadership, being equal partners, being responsive,
providing communication and promoting uniformity.
The Steering Committee was charged with developing a five-year operational plan for FDA’s retail food
program. The Steering Committee was also charged with ensuring the operational plan was in keeping
with the goals and mission of the President’s Food Safety Initiative. FDA solicited input from the
regulatory community, industry and consumers in developing the plan. The resulting Operational Plan
charted the future of the National Retail Food Program and prompted a reassessment of the respective
roles of all stakeholders and how best to achieve program uniformity.
From the goals established in that first Operational Plan, two basic principles emerged on which to build a
new foundation for the retail program:
• Promote active managerial control of the risk factors most commonly associated with foodborne
illness in food establishments, and
• Establish a recommended framework for retail food regulatory programs within which the active
managerial control of the risk factors can best be realized.
These principles led to the drafting of standards that encourage voluntary participation by the regulatory
agencies at the state, local, and tribal level. The Program Standards were developed with input obtained
through a series of meetings over a two-year period including: the 1996 stakeholders meeting, FDA
Regional Seminars, meetings with state officials hosted by the Retail Food Specialists, and six Grassroots
Meetings held around the country in 1997. Valuable input from industry associations, associations of
regulatory officials, and others was also obtained. The Program Standards were provided to the
Conference for Food Protection for further input and to achieve broad consensus among all stakeholders.
In developing the Program Standards, FDA recognized that the ultimate goal of all retail food regulatory
programs is to reduce or eliminate the occurrence of illnesses and deaths from food produced at the retail
level and that there are different approaches toward achieving that goal. Federal, state, local, and tribal
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agencies continue to employ a variety of mechanisms with differing levels of sophistication in their
attempt to ensure food safety at retail.
While the Program Standards represent the effective, focused food safety program to which we ultimately
aspire, they begin by providing a foundation and system upon which all regulatory programs can build
through a continuous improvement process. The Standards encourage regulatory agencies to improve and
build upon existing programs. Further, the Standards provide a framework designed to accommodate
both traditional and emerging approaches to food safety. The Program Standards are intended to
reinforce proper sanitation (good retail practices) and operational and environmental prerequisite
programs while encouraging regulatory agencies and industry to focus on the factors that cause and
contribute to foodborne illness, with the ultimate goal of reducing the occurrence of those factors.
PURPOSE
The Program Standards serve as a guide to regulatory retail food program managers in the design and
management of a retail food regulatory program and provide a means of recognition for those programs
that meet these standards. Program managers and administrators may establish additional requirements to
meet individual program needs.
The Program Standards are designed to help food regulatory programs enhance the services they provide
to the public. When applied in the intended manner, the Program Standards should:
• Identify program areas where an agency can have the greatest impact on retail food safety
• Promote wider application of effective risk-factor intervention strategies
• Assist in identifying program areas most in need of additional attention
• Provide information needed to justify maintenance or increase in program budgets
• Lead to innovations in program implementation and administration
• Improve industry and consumer confidence in food protection programs by enhancing uniformity
within and between regulatory agencies
Each Standard has one or more corresponding worksheets, forms and guidance documents. The Retail
Food Program Resource Disk contains all the worksheets, forms and step-by-step guidance documents
necessary to collect data for a self-assessment or to perform a verification audit. The Disk can be
obtained from any FDA Regional Food Specialist. Regulatory agencies may use existing, available
records or may choose to develop and use alternate forms and worksheets that capture the same
information.
SCOPE
The Program Standards apply to the operation and management of a retail food regulatory program that is
focused on the reduction of risk factors known to cause or contribute to foodborne illness and to the
promotion of active managerial control of these risk factors. The results of a self-assessment against the
Standards may be used to evaluate the effectiveness of food safety interventions implemented within a
jurisdiction. The Standards also provide a procedure for establishing a database on the occurrence of risk
factors that may be used to track the results of regulatory and industry efforts over time.
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NEW DEVELOPMENTS
The Program Standards were pilot tested in each of the five FDA regions in 1999. Each regulatory
participant reported the results at the 2000 Conference for Food Protection. Improvements to the
Standards were incorporated into the January 2001 version based on input from the pilot participants.
Further refinements to the Standards were made in subsequent drafts leading up to the endorsement of the
March 2002 version of the Program Standards by the 2002 Conference for Food Protection. Subsequent
changes and enhancements have been made following concurrence of the stakeholders at the biennial
meetings of the Conference for Food Protection.
In maintaining these standards, FDA intends to allow for and encourage new and innovative approaches
to the reduction of factors that are known to cause foodborne illness. Program managers and other health
professionals participating in this voluntary program who have demonstrated means or methods other
than those described here may submit those to FDA for consideration and inclusion in the Program
Standards. Improvements to future versions of the Standards will be made through a process that includes
the Conference for Food Protection to allow for constant program enhancement and promotion of national
uniformity.
IMPACT ON PROGRAM RESOURCES
During pilot testing of the Program Standards in 1998, some jurisdictions reported that the self-
assessment process was time consuming and could significantly impact an agency’s resources.
Collection, analysis, and management of information for the database Occurrence of Risk Factor Studies
were of special concern. However, participating jurisdictions also indicated that the resource
commitment was worthwhile and that the results of the self-assessment were expected to benefit their
retail food protection program. Advance planning is recommended before beginning the data collection
process in order to use resources efficiently. In addition, changes to the Standards now allow jurisdictions
to use routine inspection data for analysis on the occurrence of risk factors, significantly reducing the
resource requirements for separate data collection.
It is further recommended that jurisdictions not attempt to make program enhancements during the self-
assessment process. A better approach is to use the self-assessment to identify program needs and then
establish program priorities and plans to address those needs as resources become available.
Information found at:
http://www.fda.gov/Food/FoodSafety/RetailFoodProtection/ProgramStandards/ucm245340.htm#develop
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Agenda Item G4
MEMORANDUM
TO: James Antonen, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: November 21, 2011
RE: Approval of Resolution Supporting the Efforts of Becoming a Beyond the Yellow
Ribbon Community
The Yellow Ribbon Community is a facet of the Beyond the Yellow Ribbon effort to bring
communities and business together to support our military service members and their families
during deployment and reintegration.
In January 2011, the City conducted a Beyond the Yellow Ribbon Community organizational
meeting for the purposes of gathering citizens of Maplewood and surrounding communities and
businesses to move forward in organizing a Beyond the Yellow Community.
To further that effort it is requested that the city council approve a resolution supporting the
efforts of the city becoming a Beyond the Yellow Ribbon Community.
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Resolution Support the Efforts of Becoming a
Beyond the Yellow Ribbon Community
WHEREAS, many families support their military service members who are serving in the
United States and overseas to protect the values and freedom enjoyed by the citizens of the
United States of America, and;
WHEREAS, a Beyond the Yellow Ribbon Community Group has been formed in an
effort to assist connecting local military family members with a community network of support
that is understood and trusted by military families, where military residents and their families are
recognized and can access information and services to assist them during the deployment cycle
and is sustainable for future military families as deployment becomes necessary, and;
WHEREAS, this Beyond the Yellow Ribbon Community Group will build on the existing
strength of our community and organizations by continuing to support awareness and
addressing the needs of spouses and children throughout the deployment, deployment-
reintegration process and through extended periods after homecoming in ways to lessen their
burden while a family member is deployed or is impacted by their service to community and
country, and;
WHEREAS, we believe the effects of deployment do not end when the soldier returns
home and the family is reunited; this process takes months for some families and years for
others; We believe the ultimate vision of the community is to offer support to military families
and honor them in our midst, and;
WHEREAS, the City Council of the City of Maplewood and the Beyond the Yellow
Ribbon Community Group encourage key groups of the community service members and their
families to be proactive and work in harmony to develop a program which empowers community
synchronization of effort and build an enduring and sustainable network of support.
NOW THEREFORE BE IT RESOLVED, on behalf of our residents, the City Council of
Maplewood is proud to recognize, appreciate and say thank you to our military members and
their families for their service sacrifices and in all they do.
AND, BE IT FURTHER RESOLVED, that the residents and the City Council of the City
of Maplewood do fully support the efforts of the Beyond the Yellow Ribbon Community Group to
support our military members and their families while defending the democratic values of the
United States of America.
Passed by the City Council of the City of Maplewood this November 28, 2011.
____________________________
Will Rossbach, Mayor
ATTEST:
____________________________
Karen Guilfoile, City Clerk
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MEMORANDUM
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
Ginny Gaynor, Natural Resources Coordinator
SUBJECT: Approval of Joy Park Phase I, Project 08-09, Resolution Approving
Payment, Acceptance of Project and Closure of Project Fund
DATE: November 21, 2011 for November 28, 2011 meeting
INTRODUCTION
Joy Park Phase I Improvements have been completed. City Council will consider approving the
attached resolution accepting the project and authorizing payment to Tower Asphalt, Inc. for
construction of the improvements. The Council will also consider closing the project fund.
DISCUSSION
Joy Park Phase I has been completed. Improvements included: design and specifications,
reconstruct boat launch parking lot, add five parking lot rain gardens, install Lake Links Trail
segment, enhance three wetlands, install two shoreline access points and restore 250’
shoreline. The improvements have been accepted by staff, and staff would like to make final
payment (Attachment 1) and close out the project.
Joy Park Phase II improvements were constructed in 2011 and include: new parking lot on west
side of park, rain garden, bituminous trails, rustic trails, benches, boardwalk, four shoreline
access points, and about 100’ of shoreline restoration. The contractor has completed
construction. Plantings will be done by volunteers in 2012.
BUDGET
On June 23, 2008, council approved $250,000 for Joy Park Phase I Improvements. On
September 22, 2008, Council awarded the project to Tower Asphalt, Inc. for $281,625.00, and
authorized an additional $31,000 from the Environmental Utility Fund budget for the project. In
addition, the city received an $18,789 grant from Valley Branch Watershed District. Thus, the
total budget for the project was $300,414.
Expenses incurred total $311,109. The budget was exceeded by $10,695 due to unanticipated
costs for utility work and construction project management. Staff proposes covering additional
expenses as follows: $5329 from 2011 CIP Fund for park projects and $5366 from PAC money
remaining in the Joy Park Phase II budget. There is $27,118 remaining in 2011 Capital Budget
for park projects: $8875 (Goodrich Park project, PAC) and $18,243 (from Park Improvements,
CIP). Completed construction on Joy Park Phase II came in $5366 under budget.
Agenda Item G6
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2
RECOMMENDATION
Staff recommends the City Council approve the attached resolution Approving Payment,
Acceptance of Project, and Authorization of Fund Closure for Joy Park Phase I Improvements,
City Project 08-09 and authorize transfer CIP fund to PAC fund.
Attachments:
1. Invoice from Tower Asphalt
2. Resolution
Agenda Item G6
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RESOLUTION
APPROVING PAYMENT, ACCEPTANCE OF PRJECT AND AURTHORIZING CLOSURE
OF PROJECT FUND FOR JOY PARK PHASE I IMPROVEMENTS (CITY PROJECT 08-09)
WHEREAS, the City Council of Maplewood, Minnesota has heretofore authorized the Finance
Director to allocate $250,000 from PAC fees and $31,000 from Environmental Utility Fee for
construction costs associated Joy Park Phase I Improvements, and
WHEREAS, the city received an additional $18,789 grant from Valley Branch Watershed
District, and
WHEREAS, the Parks and Recreation Director has determined that the improvements
associated with the Joy Park Phase I Improvements, City Project # 08-09, are complete and
recommends acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. City Project 08-09 is complete; maintenance of these improvements is accepted by the
City; and the final cost is $311,109. Payment to Tower Asphalt is hereby authorized.
2. The Finance Manager is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project.
3. Once all financial transactions have been completed, the Finance Manager is hereby
authorized to close this project and fund.
Adopted by the council on this 28th day of November, 2011.
Agenda Item G6
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Agenda Item G7
AGENDA REPORT
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Director of Parks and Recreation
Steve Kummer, Civil Engineer II
SUBJECT: Lions Park Improvements, Project 08-09, Resolution Directing Modification
of Existing Construction Contract, Change Order No. 1
DATE: November 8, 2011
INTRODUCTION
The city council will consider approving the attached resolution directing the modification of the existing
construction contract for the Lions Park Improvements, City Project 08-09. The modifications to the
contract include additional quantities due to unforeseen site conditions. These modifications result in
an increase to the overall construction contract.
BACKGROUND
On August 23, 2011, the council awarded Fitol-Hintz Construction, Inc. a construction contract for
drainage and park amenity improvements in the amount of $499,642.80. The improvements include the
construction of a new playground area, basketball court, ballfield, picnic shelter, trail and rain water
gardens.
DISCUSSION
Some unforeseen increases in quantities were associated with higher-than-normal precipitation during
Fall 2010 and through Summer 2011:
• The gravel trails, bituminous trails and ballfield required some additional removal and
replacement of underlying soils for proper support and limitation of heave.
• Additional form and soils removal work was required to pour the curb for the playground
due to instability of surrounding soils.
• One of the three timber bridges on the project required a revised structural foundation
design due to the high ground water table in the area of construction.
Other changes to the plans included the relocation of several ball diamond benches, placement of
smaller boulders within the park provided by the City, and additional wood fiber mulch for the
playground due to unanticipated settlement.
The changes are summarized as follows:
Additional Playground Mulch $5,625.00
Additional Aggregate for Ball Diamond and Trails $1,950.00
Additional Bituminous Trail Aggregate $714.00
Playground Curb Revisions $3,059.00
Timber Bridge Revisions $1,000.00
Player Bench Relocation $1,065.00
City-Supplied Boulder Installation $5,850.00
Net Change Order Increase $19,263.00
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BUDGET
Approval of Change Order No. 1 will increase the project construction contract amount by $19,263.00
to $518,905.80. Staff proposes covering addition expenses as follows: $12,914 from the CIP fund for
park projects allocated in Community Field Upgrades and $6,349 from PAC funds remaining in the
allocation for Goodrich Park improvements in 2011($8,875).
RECOMMENDATION
Staff recommends that the council approve the attached Resolution Directing Modification of Existing
Construction Contract, Change Order No. 1, for the Lions Park Improvements, City Project 08-09.
Attachments:
1. Resolution Directing Modification of Existing Construction Contract, Change Order No. 1
2. Change Order Form
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RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 08-09, CHANGE ORDER NO. 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 08-09, Lions Park Area Street Improvements, and has let a construction contract
pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Lions Park Improvements, Change Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The mayor and city clerk are hereby authorized and directed to modify the existing contract
by executing said Change Order No. 1 which is an increase of $19,263.00
The revised contract amount is $518,905.80
Adopted by the Maplewood City Council on this 28th day of November, 2011.
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Agenda Item G8
MEMORANDUM
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
DATE: Monday, November 28th, 2011
RE: Approval of Resolution Accepting a Donation from Spectrum
Aquatics/EverActive Brands
Introduction
Spectrum Aquatics/EverActive Brands will donate $ 9,850.00 of products in exchange
for use of the MCC Aquatic Center to conduct a total of four photo shoots to be
completed between October 2011 and February of 2013. Two of the four photo shoots
were completed in October, 2011.
Donations to the Maplewood Community Center include:
1. One lift chair that complies with updated ADA requirements.
2. One stainless steel lifeguard chair.
3. Two composite material lifeguard chairs.
Minnesota State Statute 465.03 states that gifts to municipalities shall be accepted by
the governing body in the form of a resolution by a two-thirds vote.
Consideration
Approve the following resolution accepting the donation to Maplewood Community
Center of $9,850.00 in support of the Maplewood Community Center.
RESOLUTION
ACCEPTANCE OF DONATION
WHEREAS the City of Maplewood and the Parks and Recreation Department has
received donations including: $9,850.00 in support of the Maplewood Community
Center.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes
the City of Maplewood, Parks and Recreation Department to accept these donations.
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Chuck Ahl, Director of Public Works
Scott Schultz, Fleet Superintendent
SUBJECT: Approve Purchase of Sanitary Sewer Jet Truck
DATE: November 28th, 2011
INTRODUCTION
The 2012 capital outlay budget includes funding for the replacement of the Sanitary Sewer Jet truck.
Council approval is needed to move forward with this purchase.
BACKGROUND
The current 1996 Jet truck is in need of replacement. This unit is the primary piece of equipment used
by the Sanitary Sewer Division for the maintenance of the City’s 155 miles of sanitary sewer. The Jet
truck is on the streets cleaning pipes four out of five days a week from April through October annually.
This is also the truck that is used for emergency response to open blockages in the sanitary sewer
mains. Repair costs are greatly increasing on the current truck and its reliability is questionable. This
piece of equipment’s replacement is based on engine hours rather than odometer miles. The current
Jet truck has 7,564 engine hours. That equates to having 264,740 miles driven on the engine, which is
approximately 174,740 miles higher than the life of a similar truck in the fleet.
BUDGET
The 2012 capital improvement plan has $185,000.00 budgeted under CIP PW11.020 for the
replacement of the unit described above. Staff is requesting that a purchase order be placed in 2011 to
avoid 2012 price increases. Following are the costs for the replacements including trade in of old unit
($15,000.00), sales tax, training and delivery:
Mack GU712 Single Axle Chassis $100,582.53
Sreco HV2000TM/T/P Jet unit $86,019.41
Total cost $186,601.94
This is $1,601.94 above the estimated expenditure identified in the Fleet Management fund. The
account has sufficient funds to cover this small increase.
RECOMMENDATION
It is recommended that the city council give approval to enter into contracts with the following vendors
for these purchases under MN State Contract in an amount of $186,601.94:
Nuss Truck & Equipment 2012 Mack GU812 chassis MN State Contract #31631
Flexible Pipe Equipment Sreco HV2000TMTP Jet Unit MN State Contract #444492
Attachments:
1. Quote/Specs from Nuss Truck and Equipment
2. Quote/Specs from Flexible Pipe Equipment
Agenda Item G10
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Agenda Item G10
Attachment 1
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Agenda Item G10
Attachment 1
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Agenda Item G10
Attachment 1
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Agenda Item G10
Attachment 2
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Agenda Item G10
Attachment 2
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Chuck Ahl, Director of Public Works
Scott Schultz, Fleet Superintendent
SUBJECT: Approve Purchase of Tires for Front End Loader
DATE: November 28th, 2011
INTRODUCTION
The 2001 Front End Loader is in need of tire replacement. Council approval is needed to move forward
with this purchase.
BACKGROUND
The 2001 Front End Loader is a primary piece of equipment used in street maintenance snow removal.
The current tires have minimal tread left and can no longer perform efficiently and safely during normal
snow removal operations.
BUDGET
The Fleet Management Fund can absorb this purchase. Following are the costs for the tire
replacements:
Four SnoPlus Loader Tires including installation labor $10,169.00
Sales Tax $695.40
Total cost $10,864.40
RECOMMENDATION
It is recommended that the city council give approval to purchase four tires from Bauer Built Tire under
MN State Contract #1100915 in an amount of $10,864.40.
Attachments:
1. Quote/Specs from Bauer Built Tire
Agenda Item G11
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Agenda Item G11
Attachment 1
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP, Planner
Charles Ahl, Assistant City Manager
SUBJECT: Conditional Use Permit Review, T-Mobile Cellular Telephone
Tower – Harmony Learning Center
LOCATION: 1961 County Road C East
DATE: November 17, 2011
INTRODUCTION
The conditional use permit (CUP) for the telecommunications monopole at 1961 County Road C
East is due for review. The CUP is to operate a monopole on the site with a monopole and new
ground equipment. (See the maps and the city council minutes attached to this report.)
BACKGROUND
On December 14, 2009, the council approved the following for this site:
1. A conditional use permit (CUP) for a tower and related equipment at a school. Section
44-1321(b)(2)b of the city code requires a conditional use permit for communications
towers located at a school
2. The tower design and site plan.
On December 13, 2010, the city council reviewed the CUP and agreed to review again in one
year to ensure continued compliance.
DISCUSSION
In July of this year, staff inspected the site and found the landscaping surrounding the tower site
mostly dead. The applicant has since replaced all the required vegetation which is now healthy
and meeting the conditions of approval. Staff recommends reviewing this permit again in one
year to ensure the site continues to meet the conditions of approval and that the landscaping
remains healthy.
RECOMMENDATION
Review the conditional use permit for the telecommunications monopole at 1961 County Road
C East again in one year.
P:\SEC2S\1961 Co Rd C\Monopole CUP\TMobile_CUPReview_112811 mm te
Attachments:
1. Location Map
2. Site Plan, dated October 14, 2009
3. December 14, 2009 CUP Conditions
Agenda Item G12
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Attachment 1
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Attachment 2
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Attachment 3
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
Chuck Ahl, Assistant City Manager
SUBJECT: Ordinance Amendment of Section 2-41 which gives the City Council
Authority to Consider Variances from the Zoning Code (second
reading)
VOTE: Simple Majority Vote Required to Approve
DATE: November 17, 2011
INTRODUCTION
On November 14, 2011, the city council gave first reading to this ordinance concerning
the city council’s authority to review variances from the zoning ordinance. The council
approved the revisions and, due to the routine nature of this amendment, moved to have
the second reading placed on the consent agenda.
The reason for the proposed code amendment is to bring the city code into compliance
with the newly adopted statutory changes concerning variance approvals.
COMMISSION ACTION
October 4, 2011: The planning commission recommended approval with no changes.
RECOMMENDATION
Adopt the ordinance amendment revising Section 2-41, Authority to Hear and Decide
Zoning Appeals and Requests for Variances.
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Attachments:
1. Ordinance Amendment to Section 2-41
Agenda Item G13
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Attachment 1
ORDINANCE NO. ___
AN ORDINANCE AMENDMENT CONCERNING THE CITY COUNCIL’S
AUTHORITY TO REVIEW VARIANCE REQUESTS FROM THE LITERAL
PROVISIONS OF THE ZONING CODE
The Maplewood City Council approves the following revision to the Maplewood Code of
Ordinances. (Additions are underlined and deletions are crossed out.)
Section 1. Section 2-41of the Maplewood Code of Ordinances is hereby amended as
follows:
Sec. 2-41. Authority to hear and decide zoning appeals and requests for
variances.
(a) Appeals and variances. The city council shall hear and decide all appeals from
alleged erroneous decisions of any administrative or enforcement officer of the
city in matters relating to the administration and enforcement of the zoning
ordinances of the city. The council shall also hear requests for variances from
the literal provisions of the zoning ordinance in chapter 44, subject to the
requirements outlined in state statute. when their strict enforcement would cause
undue hardship because of circumstances unique to the individual property
under consideration and to grant such variances only when it is demonstrated
that such actions will be in keeping with the spirit and intent of chapter 44.
Variances Such grants shall not allow provide for a use which is not permitted
under the zoning classification in which the property is located. The council may
impose conditions in granting variances to ensure compliance and to protect
adjacent properties. In matters relating to planning, the city council shall have
the powers as set forth by state statute. in Minn. Stats. ss 462.359, subd. 4.
(b) Procedures. Appeals may be brought before the city council by any affected
person. Appearance before the council may be in person or by agent or
attorney. The council shall make their decision schedule a hearing within 60
days after receiving a complete application an appeal is submitted in writing,
subject to the review guidelines prescribed by state statute. All notices of appeal
must be filed with the director of community development within the time
prescribed by applicable law, ordinance or regulation. The decision of the city
council shall be final, and no further action shall be required or allowed by the
city, except that the council may, in accordance with the decision, rescind or
otherwise alter any decision previously made which may have been the subject
of the appeal. Further appeal may be taken to the district court of the county
providing such appeal is made within 20 days after the date of the decision of the
city council.
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(c) Decision. The city council shall render its decision on any appeal within 90 days
after the date of the end of the hearing.
Section 2. This ordinance shall take effect after the approval by the city council and
publishing in the official newspaper.
The Maplewood City Council approved this ordinance revision on ___________.
_________________
Mayor
Attest:
______________________
City Clerk
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
Chuck Ahl, Assistant City Manager
SUBJECT: Ordinance Amendment of Section 44-13 Giving the City Council
Authority to Consider Variances from the Zoning Code (second
reading)
VOTE: Simple Majority Vote Required to Approve
DATE: November 17, 2011
INTRODUCTION
On November 14, 2011, the city council gave first reading to this ordinance concerning
the city council’s authority to review variances from the zoning ordinance. The council
approved the revisions and, due to the routine nature of this amendment, moved to have
the second reading placed on the consent agenda.
The reason for the proposed code amendment is to bring the city code into compliance
with the newly adopted statutory changes concerning variance approvals.
COMMISSION ACTIONS
October 18, 2011: The planning commission recommended approval of the proposed
ordinance amendment with no revisions.
RECOMMENDATION
Adopt the resolution for the attached revisions to Section 44-13, Variances.
p:\ ORD\Variance\ Variance Authority Amendment Section 44-13 CC 2nd Reading 11 11 te
Attachments:
1. Ordinance Amendment to Section 44-13
Agenda Item G14
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Attachment 1
ORDINANCE NO. ___
AN ORDINANCE AMENDMENT CONCERNING THE REVIEW OF
VARIANCES FROM THE ZONING CODE
The Maplewood City Council approves the following revision to the Maplewood Code of
Ordinances. (Additions are underlined and deletions are crossed out.)
Section 1. Section 44-13 of the Maplewood Code of Ordinances is hereby amended as
follows:
Sec. 44-13. Variances.
The city may grant variances to the requirements of this chapter. All variances must
follow the requirements provided in Minnesota State Statutes Minn. Stats. ch. 462. The
city may approve administrative variances according to article VI of this chapter.
Section 2. This ordinance shall take effect after the approval by the city council and
publishing in the official newspaper.
The Maplewood City Council approved this ordinance revision on ___________.
_________________
Mayor
Attest:
______________________
City Clerk
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
Chuck Ahl, Assistant City Manager
SUBJECT: Ordinance Amendment of Section 44-14 Allowing Reductions in Lot
Sizes and Building Setbacks when Streets are Widened (second
reading)
VOTE: Simple Majority Vote Required to Approve
DATE: November 17, 2011
INTRODUCTION
On November 14, 2011, the city council gave first reading to this ordinance concerning
street widening and the reduction on lot size, setbacks and parking requirements.
Request
John Johannson, one of the owners of the Caribou Coffee property at 3100 White Bear
Avenue, is requesting that the city amend ordinance Section 44-14. This ordinance
provides that, if a public agency widens a street, and consequently reduces a lot’s area
or a building’s setback to be less than the minimum required by ordinance, the property
shall not be considered to be in violation of those minimum requirements.
Mr. Johannson’s concern is that this ordinance only addresses reductions in lot area and
building setbacks and not other potential reductions like, parking lot setbacks and a
reduction in the number of required parking spaces. Mr. Johannson feels that, since the
ordinance does not specifically cover these other reductions, he may encounter
difficulties when he goes to sell this property if it is later found to be in violation of city
requirements. Refer to Mr. Johannson’s letter.
In the past, the city has interpreted this ordinance to include other resulting deficiencies
that could occur due to a street widening, such as a diminished parking lot setback and
loss of parking spaces. Mr. Johannson would like to make sure that the ordinance fully
addresses his concern to avoid any possible question in the future.
DISCUSSION
Staff agrees with Mr. Johannson’s request to amend this ordinance and update the
language. This ordinance has been “on the books” since the adoption of the zoning
ordinance in 1965. An update would be appropriate to address all the possible code
deficiencies that could result from a street widening.
In addition to lot area and building setbacks that Section 44-14 addresses, there are
other site elements that a street widening could affect such as parking lot setbacks, a
reduction in the number of parking spaces, pylon sign setback, diminished landscaping,
lot width and the like.
Agenda Item G15
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Staff proposes to leave the essence of the ordinance as it currently is, but to update it to
include these other potential site-related reductions if a street widening would occur.
The “grandfathering” provision would apply if the site meets city codes in the first place.
It would also apply to undeveloped lots, in which case, the amount of setback reduction
to be permitted shall be no more than the amount of the street widening which occurred.
COMMISSION ACTIONS
October 18, 2011: The planning commission recommended approval with no revisions.
RECOMMENDATION
Adopt the resolution for the attached revisions to Section 44-14.
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Attachments:
1. Letter from John Johannson dated September 7, 2011
2. Ordinance Amendment to Section 44-14
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Attachment 2
ORDINANCE NO. ___
AN ORDINANCE AMENDMENT CONCERNING THE REDUCTION
IN LOT SIZE DUE TO STREET WIDENING
The Maplewood City Council approves the following revision to the Maplewood Code of
Ordinances. (Additions are underlined and deletions are crossed out.)
Section 1. Section 44-14 of the Maplewood Code of Ordinances is hereby amended as
follows:
Sec. 44-14. Reductions in lot sizes and site development requirements due to
through street widening by condemning authorities; adjustments to lot size
requirements of chapter.
Whenever the width of a street right-of-way is increased by action of any governing
authority having the right of condemnation and such increase in the width of the street
causes the abutting lots to be made smaller than the minimum lot size permitted in this
chapter or in any other ordinance, rule or regulation of the city or where such widening
causes the setback of buildings existing on the abutting property to be less than the
setback provisions set forth in this chapter or any other ordinance, rule or regulation of
the city, such resulting reduction on lot size or setback distance shall not be considered
a violation of this chapter or any other ordinance, rule or regulation of the city and shall
in all respects be considered to be in conformity with this chapter and all other
ordinances, rules and regulations. Such decreased setback and such decreased lot size
is valid and consistent with the requirements of this chapter, provided that the lot size
and setbacks of the structure on the lot prior to the street widening were lawful and all
used thereof which were lawful prior such change in area or setback pertaining thereto
shall continue as permitted uses thereafter as if such reductions in area or setback had
not occurred. It is further provided that as to all unimproved lots or tracts of land abutting
on that portion of any road, street or highway which is widened so as to reduce the
available setback distance, the minimum setback shall be the setback distance required
by this chapter less the amount of reduction caused by reason of the street widening.
For the administration of this section, the “amount of reduction” shall be considered to be
the number of feet that the normal 30-foot setback, established by this chapter and any
other ordinances, rule or regulation, as it affects improved lots has been shortened by
such street widening.
Whenever the width of a street right-of-way is increased, which causes an abutting lot to
be made smaller than the regulations would allow, such lot shall not be considered to be
in violation of those governing regulations. Nor shall such a lot be considered to be in
violation of other site-related, dimensional or developmental requirements such as
building setbacks, parking lot setbacks, number of required parking spaces, freestanding
sign setback or similar requirements as determined by the city manager. Appeals of the
city manager’s decision shall be reviewed by the city council.
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These allowances shall apply as long as the subject property complied with lot size and
development-related design requirements prior to the street widening.
The minimum setbacks for unimproved lots abutting a street which is widened, shall be
calculated to be the setback distance required by ordinance minus the reduction in lot
depth caused by the street widening.
The Maplewood City Council approved this ordinance revision on ___________.
_________________
Mayor
Attest:
______________________
City Clerk
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
Chuck Ahl, Assistant City Manager
SUBJECT: Ordinance Amendment of Article VI Allowing Staff the Authority to
Consider Minor Variances for Single and Double Dwellings (second
reading)
VOTE: Simple Majority Vote Required to Approve
DATE: November 17, 2011
INTRODUCTION
On November 14, 2011, the city council gave first reading to this ordinance concerning
the city staff’s authority to review minor variances in single and double dwelling districts.
The council approved the revision and, due to the routine nature of this amendment,
moved to have the second reading placed on the consent agenda.
The reason for the proposed code amendment is to bring the city code into compliance
with the newly adopted statutory changes concerning variance approvals.
COMMISSION ACTION
October 18, 2011: The planning commission recommended approval with no revisions.
RECOMMENDATION
Adopt the ordinance amendment to revise Article VI, the administrative variance
ordinance dealing with R1 (single dwelling) and R2 (double dwelling) residential districts.
p:\ ORD\Variance\ Administrative Variance Code Amendment CC 2nd Reading11 11 te
Attachments:
1. Administrative Variance Ordinance Amendment
Agenda Item G16
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Attachment 1
ORDINANCE NO. ___
AN ORDINANCE AMENDMENT CONCERNING THE STATUTORY FINDINGS
TO APPROVE ADMINISTRATIVE VARIANCES
The Maplewood City Council approves the following revision to the Maplewood Code of
Ordinances. (Additions are underlined.)
Section 1. Article VI, Administrative Variances in R-1 and R-2 Residence Districts is
hereby amended by adding Section 44-1135 as follows:
Sec. 44-1135. Criteria to Approve Variances Administratively.
The approval of variances shall be based on the findings required by Minnesota State
Statutes.
Section 2. This ordinance shall take effect after the approval by the city council and
publishing in the official newspaper.
The Maplewood City Council approved this ordinance revision on ___________.
_________________
Mayor
Attest:
______________________
City Clerk
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, Deputy Public Works Director/City Engineer
Alan Kantrud, City Attorney
SUBJECT: Holloway Avenue and Stanich Highlands Improvements, City Project 09-13
Resolution Adopting Revised Assessment Roll
DATE: November 18, 2011
INTRODUCTION
On November 14, 2011, the city council held a reassessment hearing (public hearing) and approved a
resolution adopting the assessment roll for the Holloway Avenue and Stanich Highlands Improvements
(City Project 09-13) except for those that objected. There were a total of three (3) assessment
objections received prior to or at the hearing. City staff recommendations for action on the three (3)
assessment objections are provided for the council to review for adoption for the final assessment roll.
BACKGROUND
The proposed assessments were submitted to the city council for adoption at the September, 28th, 2009
council meeting. The affected property owners were provided with the required advanced notice of the
city’s intent to levy the assessments. Property owners were required to file a written notice prior to the
close of the public hearing if they objected to the assessment amount. Following are those property
owners filing written objections to be considered for review:
1. Paul Berglund, 1929 Kingston Avenue (PIN 14.29.22.34.0034): Mr. Berglund is objecting due to
seeing no added property value from the project.
2. Kathy Haley, 1930 Kingston Avenue (PIN 14.29.22.34.0041): Ms. Haley is objecting due to
seeing no added property value from the project.
3. Margaret Haggerty, 1935 Kingston Avenue (PIN 14.29.22.34.0038): Ms. Haggerty is objecting
due to seeing no added property value from the project.
Recommended Adjustments
The following actions are recommended by staff for the objection requests:
1. Paul Berglund, 1929 Kingston Avenue (PIN 14.29.22.34.0034): Deny cancellation of the
assessment as the property is receiving direct benefit (per appraisal) from the proposed street
reconstruction and utility improvements.
2. Kathy Haley, 1930 Kingston Avenue (PIN 14.29.22.34.0041): Deny cancellation of the
assessment as the property is receiving direct benefit (per appraisal) from the proposed street
reconstruction and utility improvements.
Agenda Item I1
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3. Margaret Haggerty, 1935 Kingston Avenue (PIN 14.29.22.34.0038): Deny cancellation of the
assessment as the property is receiving direct benefit (per appraisal) from the proposed street
reconstruction and utility improvements.
BUDGET IMPACT
No adjustments are proposed at this time.
RECOMMENDATION
It is recommended that the city council approve the attached Resolution for the Adoption of the Revised
Assessment Roll for the Holloway Avenue and Stanich Highlands Improvements, City Project 09-13.
Attachments:
1. Resolution: Adoption of the Assessment Roll
2. Assessment Roll (Reassessment)
3. Assessment Objections
4. Location Map
Agenda Item I1
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RESOLUTION
ADJUSTMENTS TO ASSESSMENT ROLL
WHEREAS, pursuant to a resolution adopted by the City Council on November 14th, 2011, the
assessment roll for the Holloway Avenue and Stanich Highlands Improvements, City Project 09-13, was
presented in a Public Hearing format (Reassessment), pursuant to Minnesota Statutes, Chapter 429,
and
WHEREAS, three property owners filed an objection to their assessment according to the
requirements of Minnesota Statutes, Chapter 429, summarized as follows:
1. Paul Berglund, 1929 Kingston Avenue (PIN 14.29.22.34.0034): Mr. Berglund is
objecting due to seeing no added property value from the project.
2. Kathy Haley, 1930 Kingston Avenue (PIN 14.29.22.34.0041): Ms. Haley is objecting due
to seeing no added property value from the project.
3. Margaret Haggerty, 1935 Kingston Avenue (PIN 14.29.22.34.0038): Ms. Haggerty is
objecting due to seeing no added property value from the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments
to the assessment roll for the Holloway Ave and Stanich Highlands Improvements, City Project
09-13:
1. Paul Berglund, 1929 Kingston Avenue (PIN 14.29.22.34.0034): Deny cancellation of
the assessment as the property is receiving direct benefit (per appraisal) from the
proposed street reconstruction and utility improvements.
2. Kathy Haley, 1930 Kingston Avenue (PIN 14.29.22.34.0041): Deny cancellation of the
assessment as the property is receiving direct benefit (per appraisal) from the proposed
street reconstruction and utility improvements.
3. Margaret Haggerty, 1935 Kingston Avenue (PIN 14.29.22.34.0038): Deny cancellation
of the assessment as the property is receiving direct benefit (per appraisal) from the
proposed street reconstruction and utility improvements.
B. The assessment roll for the Holloway Avenue and Stanich Highlands Improvements, City
Project 09-13, is hereby accepted, a copy of which is attached hereto and made a part hereof.
Said assessment roll shall constitute the assessment against the lands named therein, and
each tract of land therein included is hereby found to be benefited by the proposed improvement
in the amount of the assessment levied against it.
C. Such assessments shall be payable in equal annual installments extending over a period of 15
years, the first installments to be payable on or before the first Monday in January 2012 and
shall bear interest at the rate of 5.4 percent per annum. To the first installment shall be added
interest on the entire assessment from December 28, 2011 until December 31, 2011. To each
Agenda Item I1
Attachment 1
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subsequent installment when due, shall be added interest for one year on all unpaid
installments.
D. The owner of any property so assessed may, at any time prior to certification of the assessment
to the county auditor, but no later than December 28, 2011, pay the whole of the assessment on
such property, without interest, to the city clerk. And they may, at any time after December 28,
2011, pay to the county auditor the entire amount of the assessment remaining unpaid, with
interest accrued to December 31 of the year in which such payment is made. Such payment
must be made before November 15 or interest will be charged through December 31 of the next
succeeding year.
E. The city engineer and city clerk shall forthwith after December 28, 2011, but no later than
December 29, 2011, transmit a certified duplicate of this assessment to the county auditor to be
extended on the property tax lists of the county. Such assessments shall be collected and paid
over the same manner as other municipal taxes.
Adopted by the council on this 28th day of November 2011.
Agenda Item I1
Attachment 1
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Holloway Avenue and Stanich Highlands Area Improvements City Project 09‐13Re‐assessmentPARCEL IDOWNERSTREET NUMBERSTREETSTORM ASSESSMENTSTREET ASSESSMENTTOTAL ASSESSMENT142922340034 PAUL W BERGLUND1929 KINGSTON AVE E$990.00 $6,000.00 $6,990.00142922340041 KATHLEEN SUSAN HALEY1930 KINGSTON AVE E$990.00 $6,000.00 $6,990.00142922340033 MARGARET ELLEN HAGGERTY 1935 KINGSTON AVE E$990.00 $6,000.00 $6,990.00STORM ASSESSMENTSTREET ASSESSMENTTOTAL ASSESSMENT TOTALS = $2,970.00 $18,000.00$20,970.00Agenda Item I1
Attachment 2
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Agenda Item I1
Attachment 3
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Agenda Item I1
Attachment 3
Packet Page Number 159 of 222
Agenda Item I1
Attachment 3
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Agenda Item I1
Attachment 4
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Agenda Item I.2.
MEMORANDUM
TO: James Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
SUBJECT: Trash Collection System Analysis – Consider Authorizing the Execution of
Contract between the City of Maplewood and Allied Waste Services for City-Wide
Residential Trash Collection
DATE: November 22, 2011 for the November 28 City Council Meeting
INTRODUCTION
Since the City Council’s adoption of a Resolution of Intent to Organize Trash Collection on
March 28, 2011, the City has been undertaking an extensive review of residential trash
collection systems. The City analyzed two types of systems including a contractual (organized)
system and improvements to the city’s subscription (open) system. The intent of the review was
to determine how the City could best meet its stated goals for trash collection including: 1) cost
savings to residents; 2) increased trash collection services; 3) reduced environmental impacts;
4) increased safety; 5) increased efficiency; and 6) better aesthetics during trash pickup days.
Background
March 28, 2011: The City Council adopted a Resolution of Intent to Organize Trash Collection.
The adoption of the resolution was required by Minnesota Statutes, Section 115A.94,
Subdivision 4 to begin the planning process for organized trash collection.
April 25, 2011: The City Council approved a scope of work for the Trash Collection System
Analysis. The scope included the formation of a Trash Hauling Working Group to analyze trash
collection systems and update the City Council.
July 11, 2011: The City Council authorized the release of a request for proposal (RFP) for
residential trash collection.
August 19, 2011: The City received six responses to the RFP from the following companies
(listed in alphabetical order):
1. Allied Waste Services
2. Dick's Sanitation, Inc.
3. Highland Sanitation and Recycling
4. Tennis Sanitation, LLC
5. Walters Recycling and Refuse, Inc.
6. Waste Management, Inc.
August 29, 2011: The Trash Hauling Working Group gave a report to the City Council during a
workshop on possible improvements that could be made to the City’s subscription trash
collection system to meet the City’s trash collection goals.
September 13, 2011: The Trash Hauling Working Group met to review and rank the proposals
based on the evaluation criteria specified in the RFP. Allied Waste Services (hereafter “Allied”)
was chosen as the top ranked proposer.
October 10, 2011: The City Council authorized staff to negotiate a draft contract with Allied.
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October 24, 2011: Representatives of the Minnesota Chapter of the National Solid Waste
Management Association (NSWMA) submitted a report to the City Council during a workshop
on possible improvements that could be made to the City’s subscription trash collection system
to meet the City’s trash collection goals.
November 14, 2011: City staff presented a draft contract between the City of Maplewood and
Allied for City-Wide Residential Trash Collection. No changes were requested by the City
Council.
November 14, 2011: Tennis Sanitation, LLC, submitted a report to the City Council on possible
improvements that could be made to the City’s subscription trash collection system to meet the
City’s trash collection goals.
November 21, 2011: The City’s 90-day negotiation period as required by Minnesota Statutes,
Section 115A.94, ended on November 21, 2011.
DISCUSSION
Subscription System
The analysis of a subscription system included reviewing the city’s solid waste management
ordinance and trash hauling licensing requirements. Following is a summary of
recommendations received from the Trash Hauling Working Group, representatives of the
Minnesota Chapter of NSWMA, and Tennis Sanitation, LLC:
Trash Hauling Working Group Recommendations
Increased review and enforcement of existing ordinance and licensing requirements to
include:
o monitoring rates
o enforcement of truck equipment and weight requirements
o enforcement of trash hauling pick-up times
o enforcement of noise and litter caused by haulers
o monitor yard waste and bulky item requirements
o monitor route maps
Increase licensing fee to cover increased review and enforcement as described above.
Incremental fines and enforcement for violations of ordinance and licensing
requirements.
Limit the number of trash hauling licenses issued in the City.
Implement a pay as you throw trash collection system.
Financial incentives to residents for reducing waste, similar to recycle banks.
Education
MN Chapter of NSWMA Recommendations
Increased Transparency of Rates: This could include a city-monitored web based
system where the City publishes the reported rates and residents can share their actual
trash hauling rates for comparison.
Limited Trash Hauling Licenses: Limit the number of Class A licenses issued in the City.
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Tennis Sanitation, LLC, Recommendation
Limited Trash Hauling Licenses to Three
Three Top Ranked Proposers to City’s RFP for Trash Collection to Receive Licenses
Three Top Ranked Proposers to purchase routes from the remaining trash hauling
business that have licenses in Maplewood.
Contractual System
The analysis of a contractual system included the creation of a request for proposal (RFP) for
residential trash collection. The City Council authorized the release of the RFP on July 11,
2011. Proposals were due on August 19, 2011. The City received six responses to the RFP.
from the following trash haulers (listed in alphabetical order):
1. Allied Waste Services
2. Dick's Sanitation, Inc.
3. Highland Sanitation and Recycling
4. Tennis Sanitation, LLC
5. Walters Recycling and Refuse, Inc.
6. Waste Management
Allied was chosen by the Trash Hauling Working Group as the top ranked proposer to the RFP.
The City Council authorized staff to negotiate a draft contract with Allied for residential trash
collection (hereinafter “Contract”). City staff and Allied negotiated a draft Contract, which was
presented to the City Council on November 14 with no changes requested by the City Council.
Contract Summary
A summary of the Contract highlights, service levels, and costs are found on Attachment 1. In
addition, Rich Hirstein, Senior Municipal Services Manager for Allied, has submitted a letter to
the City Council detailing benefits of the Contract (Attachment 2).
The Contract would save residents an average of 50 percent on their trash bills, an estimated
$1.6 million in savings city-wide per year. The contract would also reduce the number of trucks
on Maplewood roads, resulting in less noise, pollution, and costly wear on our roads.
Following is a list of service level prices proposed in the contract. The prices listed INCLUDE
hauling, fuel, the city’s purchase of trash bins (estimated at .75 a month), and all applicable
taxes, everything our residents would expect to pay for basic trash service.
City Trash Contract Proposed Prices
Service Level Total Monthly Charge
20 gallon (every other week) $6.83
20 gallon $9.30
30 gallon $10.62
60 gallon $11.91
90 gallon $13.37
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Advangtages/Disadvantages
The City’s solid waste management consultant, Dan Krivit of Foth Infrastructure and
Environment, has conducted a comparative analysis of the of the proposed draft Allied Contract
(organized system) compared to the City’s subscription (open) system of trash collection
(Attachment 3).
In summary the primary advantage cited for the Allied Contract are three-fold – lower prices,
reduced truck traffic, and community control over decisions related to waste management. The
primary disadvantage for the Allied Contract is the loss of individual household control over the
selection of a hauler and the associated direct relationship.
The primary advantage for open systems is the ability for people to choose their own hauler.
Disadvantages include price per households is typically higher due to less efficiency and trash
haulers being less likely to pass on savings to customers where they have a predominant
market share. Additionally, open systems result in more truck traffic on the residential streets
as each company uses their collection vehicles to service customers. The increased truck
traffic leads to increased concerns regarding the impact on streets and the potential for
increased truck emissions, traffic accidents, and aesthetic issues.
Trash Collection System Analysis Proposed Timeline
The Trash Collection System Analysis scope of work approved by the City Council in April 2011
included a timeline for the completion of the City’s statutory requirements. November 21, 2011,
represented the end of the 90-day negotiation period, and the completion of the 180 days
required to plan and establish an organized collection system. As such, the City has authority
to propose implementation of an organized collection system during the November 28 City
Council meeting. If the City Council authorizes the execution of the Allied Contract, the next
step in the Trash Collection System Analysis is to make specific findings that describe the
procedures used to plan and implement the system and evaluate the system to the city’s stated
goals. Review of the findings and implementation plan of the selected system is scheduled for
December 12, 2011.
RECOMMENDATION
Authorize the execution of the attached Contract between the City of Maplewood and Allied
Waste Services (Attachment 4). This contract is for city-wide residential trash collection. The
term of the Contract shall be from date of execution through December 31, 2017. Actual
collection service operations will be a period from October 1, 2012 through December 31, 2017
for a total of five years and three months. The City may consider up to two, one-year extensions
for years 2018 and 2019, if mutually agreed to by the City and the Contractor.
Attachments:
1. Summary of Contract Between the City of Maplewood and Allied Waste Services
2. Letter to the City Council from Rich Hirstein of Allied Waste Services
3. Comparative Analysis of the Draft Allied Contract to Open Trash Collection Systems
4. Full Contract Between the City of Maplewood and Allied Waste Services
Links:
1. Maplewood Request for Proposal for City-Wide Residential Trash Collection:
http://www.ci.maplewood.mn.us/DocumentCenterii.aspx?FID=130
2. Allied Waste Services Proposal for City-Wide Residential Trash Collection:
http://www.ci.maplewood.mn.us/DocumentView.aspx?DID=2239
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Attachment 1
SUMMARY
Draft Contract between the City of Maplewood and Allied Waste Services
for City-Wide Residential Trash Collection
November 22, 2011
RFP Requirements
The draft contract is based on the July 11, 2011, Request for Proposal (RFP) for Residential
City-Wide Trash Collection and Allied Waste Service’s August 19, 2011, proposal. The RFP
and Allied’s proposal can be accessed by following the links listed at the end of the document.
The RFP was drafted by the Trash Hauling Working Group and approved by the City Council
and specified the following minimum requirements:
1. City-wide trash collection for all single-family residential properties (properties with one
to four units).
2. Proposal options include: a contract for the entire City; or a contract for one to three of
the City’s existing day certain trash pickup districts.
3. Term of Contract: Five years with two one-year extensions possible.
4. Proposals can be submitted by one hauler or a joint proposal from up to four haulers.
Joint proposals can be submitted for the entire City contract option only.
5. RFP specifies billing directly by the Contractor to the residents.
6. RFP specifies City-owned trash carts.
7. RFP requires the vendor to submit a fixed base collection fee for all properties, with
variable disposal fee pricing depending on cart sizes (i.e., 20/30/60/90 gallon).
8. Added service requirements include pick up of yard waste, bulky items, extra bags,
Christmas trees, e-waste.
9. RFP does not include trash collection from City buildings or City clean-up events.
Cost Break Down
Table 1 below outlines the cost break down in the draft Allied Contract per single-family
residential home per month, excluding County Environmental Charge and State Solid Waste
Management Tax:
TABLE 1 – Cost Break Down
($ per household per month)
Draft
Cost Break Down Allied Contract
Base Collection Fee:
Collection every week $4.39
Collection every other week $3.14
Trash Disposal Fees:
20-gallon (every other week) $1.08
20-gallon $1.62
30-gallon $2.58
60-gallon $3.52
90-gallon $4.58
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Trash Collection Service Level Comparisons
Table 2 below outlines the costs per single-family residential home per month based on service
levels. Each service level includes the base collection fee (BCF), trash disposal fee, and
estimated City-imposed trash cart fee (assumed at $0.75 per household per month). These
rates are then compared to an average of the City licensed trash haulers’ published rates1 and
an estimate of actual rates2 based on a sampling of residents’ actual current trash bills.
TABLE 2 – Service Levels Compared
($ per household per month)
Draft Average of City City
Service Levels Allied Contract Published Rates Actual Rates
20-gallon (every other week) $4.97
20-gallon $6.76
30-gallon $7.72 $13.94 $15.96
60-gallon $8.66 $15.62 $17.21
90-gallon $9.72 $17.09 $21.36
1 City Licensed Trash Haulers’ Published Rates: http://www.ci.maplewood.mn.us/DocumentView.aspx?DID=1988 2 Estimate of City Licensed Trash Haulers’ Actual Rates (as reported by Councilmember Nephew at the August 29,
2011, City Council Workshop): http://www.ci.maplewood.mn.us/DocumentView.aspx?DID=2083
Price Adjusters
The cost of the disposal portion of the Contractor’s charge is to be correlated with the
designated resource recovery facility (e.g., the Ramsey / Washington Resource Recovery
Facility at Newport). Therefore, this disposal cost portion will increase directly proportional to
the disposal tipping fees increase (e.g., at the Newport Facility).
Separated from disposal costs, the base collection fee (BCF) for trash collection to Maplewood
residents under the draft Allied contract could also be adjusted up or down according to the
formula specified in the RFP and as per Allied’s proposal. There are two price adjusters that
may change the annual BCF:
1. The Consumer Price Index can adjust the “non-fuel” portion of the BCF.
2. The “fuel” portion of the BCF can be adjusted according to the specified published price
for diesel fuel.
Draft Allied Contract Cost Analysis
Dan Krivit of Foth Infrastructure and Environment conducted a cost analysis of the draft contract
to determine the total five-year contract costs to the City based on variables such as:
Prices for each type and level of service as proposed.
Assumed number of eligible households for each type and level of service as per the RFP.
Assumed, forecasted changes in:
Disposal costs
Cost of living adjustments (via CPI index)
Fuel cost adjustments (via diesel fuel index)
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The draft contract includes all prices as proposed by Allied and as per the RFP. The proposed
Contract cost to residents, including all taxes and other surcharges, is estimated to be
approximately $1.1 million per year less than the current average published rates and
approximately $1.6 million per year less than the average actual rates.
Other Service Fees
In addition to the basic service levels for trash collection, the contract outlines the following
services and fees:
1. Trash Cart Exchange: Free – one cart size exchange per year; $10.00 – cart exchanges
exceeding one per year.
2. Additional Overflow Trash Bag: $4.00 per bag
3. Yard Waste Removal (60 gallon yard waste container, April through November): $79.50
per household per year.
4. Yard Waste Overflow: $3.00 for each overflow bag.
5. Yard Waste Non-Subscription Service (special one-time collection of yard waste): $3.50
per bag.
6. Special Bulky Item Fee (household items that require special processing to remove
harmful substances such as Freon, etc.): $30.00 per item.
7. Other Bulky Item Fee (household items that don’t require special processing such as
mattresses, couches, etc.): Based on a per item rate and a specific price schedule of
bulky items ranging from $5.00 to $24.00.
8. Electronic Waste Fee (electronics that require special processing such as televisions):
$30.00 per item.
Contract Summary
Based on the RFP and Allied’s proposal, following are the highlights of the draft residential city-
wide trash collection contract:
1. Five-year contract, with two one-year extension options. Competitive purchase of
services after the term of this contract ends.
2. One-hauler, city-wide trash collection for all eligible single-family residential properties
(currently estimated at 10,126 single-family households).
3. Townhomes and manufactured homes and other planned unit developments (PUD) that
currently have trash collection contracts are excluded from this contract (1,808
townhome, manufactured home, or PUD estimated). However, these developments can
opt into the City’s system at a later point in time under a procedure yet to be established.
4. City will purchase and own the trash carts, but they will be delivered, maintained, and
inventoried by the Contractor. The Contractor will assist and advise the City on the
survey of City residents to select the cart size of their choice.
5. Contractor will do the billing.
6. Collection hours from 6 a.m. to 6 p.m.
7. Same day collections corresponding to the City recycling collection areas.
8. Cost of trash collection will be based on a flat base collection fee, disposal costs for 20,
30, 60, or 90 gallon service levels, and annual CPI and fuel adjustments.
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9. Residents are given credit on their trash bill for extended vacations of at least three
weeks or more.
10. Collection of yard waste based on a yearly subscription fee paid to the Contractor. A
separate yard waste cart (purchased and provided by the Contractor) plus up to five
bags of yard waste are allowed per week as part of the base yearly fee.
11. Collection of bulky items and e-waste based on a set fee per item.
12. Collection of one Christmas tree as part of a resident’s base collection fee.
13. Future organic waste pilot collection program to be negotiated as part of the planning for
this project in future years (possibly 2013 or 2014).
14. Monthly and annual reports to verify items such as total quantities of trash, yard waste,
and bulky waste collected, etc.
15. Annual work plans which specify public education tools and other service improvements
the Contractor could implement to assist the City in meeting waste reduction goals.
16. Annual performance review will be required by the Environmental and Natural
Resources (ENR) Commission and the City Council. The objective of the annual review
is to evaluate the Contractor’s performance and review the annual report and work plan.
17. Public education requirements to include an annual flyer and education tags to be left by
Contractor’s collection crew to instruct residents why certain materials were not collected
and instructions for special collection.
18. Customer complaints will be handled by the Contractor between 7 a.m. and 5 p.m. with a
live person rather than a recording within an average of one minute of call connection.
19. Disposal of all trash collection in the City at a resource recovery facility consistent with
the current Minnesota Waste Management Act, Ramsey County Solid Waste Master
Plan, Ramsey County facility operating contracts, and other Ramsey County policies.
20. Trucks:
a. The Contractor will purchase new trucks for the Maplewood contract.
b. Trucks will run on B2 Bio diesel fuels.
c. Trucks will be equipped with automatic lifters, Radio Frequency Identification (RFID)
systems to read the RFID tags installed in the City trash carts, automatic overload
prevention devices that shut off the truck’s packer system when the load reaches its
maximum capacity, and windscreen attachments to reduce litter and blowing debris
21. The Contractor will submit a detailed safety plan to the City for review and approval that
will address all elements of the contract including trash, yard waste, and bulky waste
collection operations.
22. Liquidated damages are specified in the contract for violations such as failure to collect
properly notified missed collections, failure to provide monthly and annual reports, failure
to clean litter or spills that knowingly occur during collection operations, etc.
23. Performance bond and insurance requirements.
Links:
1. Maplewood Request for Proposal for City-Wide Residential Trash Collection:
http://www.ci.maplewood.mn.us/DocumentCenterii.aspx?FID=130
2. Allied Waste Services Proposal for City-Wide Residential Trash Collection:
http://www.ci.maplewood.mn.us/DocumentView.aspx?DID=2239
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9813 Flying Cloud Dr.
Eden Prairie, MN 55347
952.941.8394 / Fax 952.946.5333
www.AlliedWasteTwinCities.com
November 22, 2011
Dear Mayor Rossbach, and Councilmember’s Nephew, Koppen, Llanas and Juenemann,
First of all, I wish you a very happy Thanksgiving and hope you have time to share the day with
family and friends.
I am looking forward to the City Council meeting on November 28 and your decision to possibly
proceed with the contract for Allied Waste to provide the waste services in Maplewood. We all
recognize this has been a long process, and I urge you to continue on this path towards meeting
the City’s stated goals of improving this service for your citizens. Thank you for all of the efforts
you have made towards this resolution.
The proposal that I submitted addresses each of the goals and will improve these services for
every household in Maplewood---that’s the outcome you sought.
By your own math, the citizens will save nearly $1,600,000.00 in the first year---plus they won’t
have as many as nine garbage companies providing service on their street. Our proposal most-
successfully addressed the economic, environmental, safety, service, efficiency and planning
goals the City came up with. As a leadership Council, your task is to lead the City and to provide
the best services for the greater good. I certainly believe this accomplishes that.
Allied Waste has been servicing the Twin Cities since 1948 (initially as “BFI” and Action Disposal).
We currently hold just over 25 city and municipal contracts for waste and/or recycling services.
We have over 600 local employees (several are Maplewood residents) and our Award-Winning
Customer Service group is located just down the road in Inver Grove Heights. My dad was
employed in Maplewood for the last 35 years of his working career. We live and work here-- and
take great pride in that.
I will be in attendance on Monday, November 28 and will maintain the same level of
professionalism that evening and throughout. I can assure you that my company will handle the
transition professionally—and your citizens will be happy with the outcome of this effort. You
have my word on that.
Please let me know if you have any questions or concerns. I look forward to working with you
and being a valuable resource for all Maplewood citizens.
Most Sincerely,
Rich Hirstein
Sr. Municipal Services Manager
Allied Waste Services
(952) 946-5330
Attachment 2
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Memorandum
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Eagle Point II 8550 Hudson Blvd. North, Suite 105
Lake Elmo, MN 55042
(651) 288-8550 Fax: (651) 288-8551
www.foth.com
November 18, 2011
TO: Shann Finwall
CC: Warren Shuros
FR: Dan Krivit
RE: Advantages / Disadvantages of Draft Allied Contract vs.
Alternative Improvement Options
As part of the City’s ongoing trash collection system analysis, you had requested a
higher-level review of the proposed draft Allied contract compared to the alternative
improvement options the City is considering. For this memo, we have elected not to
specify the detailed assumptions of the alternative improvement options. Rather, we have
kept the advantages / disadvantages comparative analysis more generic and not specific
to any one set of ordinance changes.
There are several characteristics of open and organized collection systems that have been
routinely identified in different communities as potential advantages or disadvantages for
each. The advantages are sometimes referred to as potential benefits and the
disadvantages as potential issues/concerns. These are highlighted in the next subsection
with some covered in more detail in the following subsections.
Generally, the proponents of organized collection include cities, counties, state solid
waste management officials, and citizens who wish to improve trash collection system
efficiencies. Proponents of open collection systems are private waste management
companies, primarily the smaller and medium – sized independent haulers. Proponents
of open systems also include residents desiring to retain the ability to choose their waste
hauler.
Open Systems
A comparison of the advantages (potential benefits) and disadvantages of open collection
systems is shown in Table 1.
The information contained in this memorandum is considered privileged and confidential and is intended only
for the use of recipients and Foth.
Attachment 3
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Table 1
Advantages/Disadvantages of
Improving the City’s Open Collection Systems
Advantages
Choice – Households are free to
continue to choose their hauler
based on preference
There is a direct relationship
between the hauler and the
customer that allows the customer
to shop around or change if
dissatisfied
Small haulers are more apt to
compete for a portion of the
accounts – entry level requirements
for new businesses is low
Haulers are more likely able to shop
for lower disposal prices or use their
own facilities
Does not threaten the business
development history or potential
growth of hauling companies
Disadvantages
Usually results in a more expensive
monthly cost
Results in more truck traffic with
potential associated impacts of:
Added street maintenance
Air quality/vehicle emissions
Safety/vehicle accidents
Aesthetics (containers out more
days of the week), noise, and litter
Inconsistent charges for the same
level of service in a community,
even among customers of the same
hauling company
Companies can add special charges to
bills such as a fuel surcharge,
environmental surcharge, or other
administrative fees
Reduced ability of the community to
effectively manage solid wastes (e.g.,
reduced ability to collect data and
make changes to the system and
introduce innovations)
Administrative costs of the City to
attempt to achieve compliance with
ordinance performance standards
The primary advantage cited for open systems is the ability for people to choose their
own hauler. There is a direct relationship between the individual customers and service
provider that may supersede any other potential benefit. The customer is in control,
making the decision to hire whoever is providing service in the community. The choice
may be a matter of family relationships, tradition, past experiences of inadequate service,
price, etc.
Open systems can result in less administrative effort for the public entity, but also result
in less overall control of the solid waste management system. The City will have less
control of:
Where waste is disposed
Service levels (i.e., cart sizes)
Diversion levels
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Pricing of service levels to implement more effective “pay as you throw” (PAYT)
systems to increase incentives to improve recycling and waste reduction efforts
Added services such as:
Yard waste collection
Separate organic waste collection
Bulky item collection
Open systems may be better suited to smaller or start-up businesses as the requirements
for equipment and employees are controlled by the individual hauling company rather
than set by the public entity contract.
While there can be variations in pricing, the price paid by households in open systems is
typically higher per month for similar service levels. This is primarily due to the increase
in efficiency for haulers in organized collection systems serving every household in the
community or on a route rather than driving by households served by other hauling
companies. Also, in open systems where a particular hauling company is successful in
gaining a predominant market share, there is less reason for the hauling company to pass
on the improved efficiency to customers. The hauling company may increase its
profitability in that specific community.
Open systems result in more truck traffic on the residential streets as each company uses
their collection vehicles to service customers. The increased truck traffic leads to
increased concerns regarding the impact on streets and the potential for increased truck
emissions, traffic accidents, and aesthetic issues.
Open systems are more likely to allow haulers to find the lowest cost disposal option
(including transportation costs), but this also results in exposure to liability at more than
one location. Open systems also are more likely to allow certain waste hauling
companies to internalize wastes to their own transfer stations and/or landfills. This
improves their competitive advantage for hauling customers versus haulers who do not
have their own transfer or disposal facilities.
Organized Systems
A comparison of the advantages (potential benefits) and disadvantages of the draft Allied
contract is shown on Table 2.
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Table 2
Advantages/Disadvantages of the Draft Allied Contract
Advantages
Increased efficiency enabling a
lower cost per household
Decreased impacts from truck traffic
Decreased fuel consumption
Greater control to establish service
requirements including:
Ability to standardize service
(e.g., automated collection with
standard carts)
Makes public education simpler
Ability to provide access to
special service needs at known,
controlled costs
Volume-based pricing (i.e., “Pay
As You Throw”) to achieve
waste abatement goals
Delivery destinations for
processing and overall solid
waste management
Factors affecting recycling and
diversion (e.g., separate
collection of organic waste)
Improved control over residents
actually using garbage service
Ability to set specifications on
the size and quality of trucks
used
Ability to develop a system for
contractor and City collections of
bad debt
Ability to competitively bid service
on a regular basis helping promote
lower costs
Builds on the strengths of both the
government and private sectors
through a contract
Positive, working partnership
approach can provide very high
quality services
Long term relationships can be an
asset to sustaining and growing
program
Innovation can be encouraged via
private sector incentives and
entrepreneurial spirit
Once implemented, can be
politically the “right thing to do” to
help save residents dollars and
improve system effectiveness in
achieving other City goals
Disadvantages
Households do not have a choice of
their hauler
Greater administrative involvement
by the City
Requires contract performance
monitoring and enforcement
Small haulers have higher “entry”
requirements to get in the business
along with competitive opportunities
limited to contract openings
Incumbent contractors have distinct
advantages when it comes time to
go out for bid again
If a serious situation arises,
switching contractors in the middle
of the contract term is very difficult
and requires capable alternative
contractor to step in on fairly short
notice
Current organized collection
statutory process to convert from
open to organized is cumbersome
and difficult politically
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Memorandum
\\mw-remote\mwdfsys\Pri_Data\WORKS\ENVIRONMENTAL\Trash Hauling\Contract\M-Advantages + disadvantages 11-18-
11.docx 5
The primary potential advantages of organized collection are three-fold – lower prices,
reduced truck traffic, and community control over decisions related to waste
management. There are several factors involved in each of these three primary
advantages. Greater efficiency, competitive bidding, rate increases structured into
contracts, and variable rate pricing options can all result in more cost effective service
provision. Fewer trucks stopping at every house results in less truck traffic at slower
speeds. Public entities have responsibility and potential liability for proper solid waste
management and organized collection provides better tools and control of decisions that
affect solid waste management.
The primary disadvantage is the loss of individual household control over the selection of
a hauler and the associated direct relationship. Along with increased control for the
public entity comes the requirement to provide the resources necessary to properly
manage the decisions. Also, it may be more difficult for smaller haulers and entry level
companies to break into and grow their business in organized collection systems.
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SERVICE AGREEMENT BETWEEN THE
CITY OF MAPLEWOOD
AND
ALLIED WASTE SERVICES OF NORTH AMERICA, LLC
(d/b/a Allied Waste Services of the Twin Cities,
A Republic Services Company)
FOR
COMPREHENSIVE RESIDENTIAL
TRASH COLLECTION SERVICES *
(*INCLUDING YARD WASTE AND BULKY WASTE COLLECTION SERVICES)
Attachment 4
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Table of Contents
INTRODUCTION ................................................................................................................. 5
1. Definitions .................................................................................................................... 6
GENERAL REQUIREMENTS FOR ALL COLLECTIONS ................................................. 11
2. Eligible Household Count ........................................................................................... 11
3. Term of Contract ........................................................................................................ 11
4. One-Year Extension Options ..................................................................................... 11
5. Competitive Purchase of Services after this Contract ................................................ 11
6. This Contract Takes Precedent Over RFP and Contractor’s Proposal ...................... 12
7. Monthly and Annual Reports ...................................................................................... 12
8. Five Year Implementation Plan .................................................................................. 13
9. Annual Work Plan ...................................................................................................... 13
10. Annual Performance Review ..................................................................................... 13
11. Public Education Information for Eligible Households ................................................ 14
12. City Shall Approve All Contractor Public Education Tools ......................................... 14
13. Missed Collections ..................................................................................................... 14
14. Post-Pone Trash Collection ....................................................................................... 15
15. Collection Hours and Days ........................................................................................ 15
16. Customer Complaints ................................................................................................ 15
17. Weighing of Loads ..................................................................................................... 16
18. Scavenging Prohibited ............................................................................................... 16
19. Cleanup of Spillage or Blowing Litter ......................................................................... 16
20. Disposal and Recovery at Licensed and Permitted Facilities Only ............................ 16
21. Designated Disposal Facilities for Trash .................................................................... 16
22. Recovery or Disposal of Yard Waste and Bulky Items ............................................... 17
23. Vehicle Requirements ................................................................................................ 17
24. Vehicle Inspections .................................................................................................... 17
25. Personnel Requirements ........................................................................................... 18
26. Litter Pickup ............................................................................................................... 18
27. Truck Fluid Leaks or Spills ......................................................................................... 18
28. Safety ......................................................................................................................... 18
29. Truck and Driver Licenses and Permits ..................................................................... 19
30. Performance Monitoring ............................................................................................. 19
31. Liquidated Damages .................................................................................................. 19
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32. Accommodations for Road and Other Construction Projects ..................................... 19
TRASH COLLECTION REQUIREMENTS ......................................................................... 20
33. Trash Carts ................................................................................................................ 20
34. Cart Purchasing Plan ................................................................................................. 20
35. Resident Survey to Determine Cart Size Selection .................................................... 20
36. Cart Distribution and Management Plan .................................................................... 20
37. Same Day Collections with Recycling Service Areas ................................................. 20
38. Point of Collection ...................................................................................................... 21
39. Collection Schedule Deadline .................................................................................... 21
40. Trucks Shall Be Equipped with Automatic Lifters ....................................................... 21
41. Trucks Shall Be Equipped with Wind Screens ........................................................... 21
42. Trucks Shall Be Equipped with RFID Data Management Systems ............................ 21
43. Trucks Shall Be Equipped with Automatic Overload Prevention Devices ................. 22
44. Procedure for Handling Prohibited Materials ............................................................. 22
YARD WASTE COLLECTION REQUIREMENTS ............................................................. 22
45. Voluntary Yard Waste Subscription Service .............................................................. 22
46. Yard Waste Cart Requirements ................................................................................. 22
47. Compostable Yard Waste Bags Required for Overflow ............................................. 23
48. Base Yard Waste Service Level and Allowed Overflow Amounts .............................. 23
49. Scheduled Months for Yard Waste Collection Service ............................................... 23
50. Contractor Education Tag Required if Yard Waste Collection Service is Refused ..... 23
51. Delivery to Permitted Yard Waste Facilities ............................................................... 23
52. Yard Waste Education ............................................................................................... 23
BULKY ITEM COLLECTION REQUIREMENTS ................................................................ 23
53. Special Bulky Items Collection ................................................................................... 23
54. Special Electronic Waste Collections ......................................................................... 23
OTHER COLLECTION SERVICE REQUIREMENTS ........................................................ 23
55. Separate Christmas Tree Collection Service ............................................................. 23
56. Food Waste and Other Organic Waste ...................................................................... 23
BILLING FOR SERVICES ................................................................................................. 24
57. Base Collection Fee (BCF) for Trash ......................................................................... 24
58. Additional Trash Cart Price ........................................................................................ 24
59. Additional Overflow Trash Bag Price ......................................................................... 24
60. Portion of BCF related to fuel vs. non-fuel costs ........................................................ 24
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61. CPI Price Adjustment on the Non-Fuel Portion of the BCF ........................................ 24
62. Fuel Adjustment on the Fuel Portion of the BCF ........................................................ 24
63. Trash Disposal Fees .................................................................................................. 25
64. Trash Disposal Fee Adjustments ............................................................................... 25
65. Trash Cart Exchange/Replacement Delivery Fee ...................................................... 25
66. Yard Waste Removal Fee .......................................................................................... 25
67. Yard Waste Disposal Tipping Fee .............................................................................. 26
68. Yard Waste Disposal Tipping Fee Adjustment ........................................................... 26
69. BYWCF Annual Adjustment ....................................................................................... 26
70. Yard Waste Overflow Fee .......................................................................................... 26
71. Special Bulky Items Fee ............................................................................................ 26
72. Electronic Waste Fee ................................................................................................. 26
73. Other Bulky Items Fee ............................................................................................... 27
74. Credits for Extended Vacations.................................................................................. 28
INSURANCE AND OTHER LEGAL REQUIREMENTS ..................................................... 28
75. Insurance ................................................................................................................... 28
76. Transfer of Interest ..................................................................................................... 28
77. Non-Assignment and Bankruptcy ............................................................................... 29
78. Dispute Resolution and Arbitration Procedures ......................................................... 29
79. Performance Bond ..................................................................................................... 29
80. General Compliance .................................................................................................. 29
81. Independent Contractor ............................................................................................. 29
82. Hold Harmless ........................................................................................................... 30
83. Accounting Standards ................................................................................................ 30
84. Retention of Records ................................................................................................. 30
85. Data Practices ............................................................................................................ 30
86. Inspection of Records ................................................................................................ 30
87. Applicable Law ........................................................................................................... 30
88. Contract Termination ................................................................................................. 31
89. Employee Working Conditions and Contractor’s Safety Procedures ......................... 31
90. Contract Amendments ............................................................................................... 31
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INTRODUCTION
This Agreement is made this 28th day of November, 2011, between the City of
Maplewood, 1830 East County Road B, Maplewood, Minnesota 55109 (the “City”) and Allied
Waste Services of North America, LLC, A Republic Services Company, d/b/a Allied Waste
Services of the Twin Cities (the “Contractor”).
WITNESSETH:
WHEREAS, the City supports a comprehensive residential trash collection program
and desires that high-quality, cost-effective, trash collection services be available to all its
residents with transparent pricing and minimum City administration;
WHEREAS, on July 12, 2011 the City released a request for proposals (“RFP”) for
comprehensive trash collection services (incorporated herein to this Contract by reference);
WHEREAS, on August 2, 2011 the City released Addendum #1 (“Addendum”) to the
RFP (incorporated herein to this Contract by reference);
WHEREAS, on August 19, 2011 the Contractor submitted a proposal (“Proposal”) to
the City in response to the RFP (incorporated herein to this Contract by reference); and
WHEREAS, on August 30, 2011 the Contractor submitted responses to the City’s
questions about the Contractor’s proposal (incorporated herein to this Contract by reference);
and
WHEREAS, on October 10, 2011, the City Council authorized staff to begin
negotiations with the Contractor to develop a draft Contract.
NOW, THEREFORE, the City and Contractor mutually agree to this Contract, in
consideration of the mutual promises and covenants contained herein.
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1. Definitions
Definitions for this Contract shall be as per the RFP except as per the
corrections/additions below.
1.1 Additional Overflow Trash Bag
Trash bags in excess of the capacity of the trash cart with lid fully closed incurring an
additional overflow trash collection fee.
1.2 Annual Trash Public Education Flyer
The City shall require the Contractor to publish and distribute an annual public
education flyer to all eligible households. The Contractor’s flyer shall contain the
following information for City residents (but not limited to):
General information about all trash collection services, including special
collections of the other materials such as yard waste, bulky materials, etc.
Annual calendar and map of trash service areas for eligible Single-Family
Dwellings (SFD’s)
Specific instructions about how to use and care for the new City trash cart (e.g.,
set out, washing, etc.)
Yard waste
Bulky materials, including major appliances and electronic waste
Organic waste collection service (once this program is citywide)
List of prohibited materials for each of the above categories of materials
1.3 Automated Collection
As per the RFP.
1.4 Base Collection Fee (BCF)
Base collection price per this Contract for trash collection service. This BCF does not
include: disposal fees; prices or costs of other services (e.g., yard waste, bulky items,
etc.); taxes; or other government administrative fees.
1.5 Base Yard Waste Collection Fee (BYWCF)
Base collection price calculated per this Contract for yard waste collection service.
This BYWCF does not include disposal fees.
1.6 Bulky Items
As per the RFP amended also by the Contractor’s response to City questions to
include a detailed price list of bulky items (see Sections 70, 71 and 72 of this Contract
for detailed listing of bulky items).
1.7 Special Processing
Large, bulky household items that require special processing to remove harmful
substances, such as Freon or mercury, and may include (but are not limited to) items
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such as refrigerators, freezers, air conditioners, dehumidifiers, electronic waste, or
thermostats.
1.8 City’s Designated Contact Persons
The City has designated the City’s Environmental Planner as the City’s primary point
of contact for the Contractor. If the Environmental Planner is not available, and the
matter is urgent, the Contractor may also contact the Community Development
Director as the alternate contact person.
1.9 Collection
As per the RFP.
1.10 Collection Service
As per the RFP.
1.11 Contract
This legal agreement executed between the City and the Contractor. The Contract
shall include, but not be limited to, the RFP document, RFP addenda, the Contractor’s
proposal in response the RFP, and the Contractor’s response to City questions.
These additional documents are incorporated herein to this Contract by reference. If
in conflict, this Contract shall take precedence.
1.12 Contractor
The City’s trash service Contractor under this Contract.
1.13 Contractor’s Trash Bill
As per the RFP.
1.14 Day-Certain Trash Collection
As per the RFP.
1.15 Disposal Facility
The licensed and permitted landfill, resource recovery facility, or transfer station where
the trash is tipped for disposal.
1.16 Electronic Waste
As per the RFP.
1.17 Eligible Households
Households eligible for this comprehensive trash collection service program. Most of
these households will be in single family dwelling units.
1.18 Every Other Week Trash Collection (EOW)
Residents who apply and receive City permission for every other week (EOW) trash
collection service shall be collected on the same day of the week as per the day-
certain schedule but on specified EOW dates.
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1.19 Food Waste (See also: “Organic Waste”)
As per the RFP.
1.20 Hazardous/Toxic Waste
As per the RFP.
1.21 Holidays
Holidays refers to any of the following: New Year’s Day, Memorial Day, Independence
Day, Labor Day, Thanksgiving Day, Christmas Day and any other holidays mutually
agreed upon by the City and the Contractor. In no instance will there be more than
one holiday during a Collection week. When the scheduled Collection day falls on a
holiday collection for that day will be collected one day later. The Contractor shall
publish the yearly calendar including alternate Collection days, with assistance from
the City.
1.22 Holiday weeks
A week where a holiday falls on a Monday through Friday and requires the Contractor
to collect trash on a Saturday, of which Saturday will be agreed upon by the City.
1.23 Litter Wind Screens
As per the RFP.
1.24 Major Appliances
As per the RFP.
1.25 Multi-Family Dwelling (MFD) Units
A building containing five (5) or more residential dwelling units that are not eligible for
the proposed residential trash collection service in this RFP because it is defined as
serviced by “commercial” trash hauling service.
1.26 Organic Waste (See also “Food Waste”)
As per the RFP.
1.27 Other Bulky Items (Not Requiring Special Processing)
As per the RFP.
1.28 Pay As You Throw (PAYT) Program
A system of setting variable prices for the levels of trash collection service (e.g., 30-
gallon carts vs. 60-gallon vs. 90-gallon) to provide an economic incentive for residents
to improve recycling and waste reduction efforts. PAYT price schedules intentionally
increase the price increments between the levels to promote downsizing of cart sizes
as ordered by the residents.
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1.29 Prohibited Mailings
Notices sent to residential dwelling units within the City of Maplewood such as for
advertising rates or services not available under the proposed Contract. Also includes
other notices sent to residential dwelling units without prior City written approval.
1.30 Prohibited Waste
Waste materials that are prohibited from disposal in with mixed trash or that may be
hazardous, toxic, radioactive, volatile, corrosive, highly flammable, ex;losive,
biomedical, infectious, biohazardous, or listed or characteristic Hazardous Waste as
defined by Federal, State, County, or local law or any otherwise regulated waste, or
otherwise harmful to the environment, collection crew safety, or resource recovery
system.
1.31 Rates
City-approved rates as per the specifications in this Contract for various trash and
other collection services as charged by the Contractor directly to residents.
1.32 Recycling Contractor
The City’s contractor retained to provide separate curbside collection of recyclables.
1.33 Regular, Residential Trash Collection Service
As per the RFP.
1.34 Residential Dwelling Unit
As per the RFP.
1.35 Resource Recovery Facility
As per the RFP.
1.36 RFID (Radio Frequency Identification)
As per the RFP.
1.37 Semi-Automated Collection
As per the RFP.
1.38 Service Areas (See also “Districts”)
Geographic districts of the City with specified day-certain schedule for recycling and
trash collection services. (See RFP Attachment A for geographic boundaries.)
1.39 Single-Family Dwelling (SFD) Units
A building containing up to four (4) residential dwelling units that is eligible for the
proposed trash collection service in this RFP
1.40 Special Bulky Items Collection Service
As per the RFP.
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1.41 Tipping Fees
As per the RFP.
1.42 Townhome
As per the RFP.
1.43 Trash
As per the RFP.
1.44 Trash Cans
Metal or plastic cans purchased by or for residents to contain and store regular trash
waiting for collection. Such trash cans are not permitted under this Contract for
eligible households.
1.45 Trash Carts
Standardized trash carts equipped with wheels and a lid as specified and purchased
by the City in the following standardized sizes (approximate/nominal capacities):
20-effective gallons*
30-gallon
60-gallon
90-gallon
Actual trash cart capacities by cart size will depend on the cart manufacturer selected
by the City through a separate procurement process.
*The City intends to provide a “20-gallon service level” as per the RFP and the
Contractor’s proposal. However, current plans call for this service level to be
accommodated by using a 30-gallon trash cart with a false bottom installed such that
the effective capacity for use by the resident is 20-gallons.
1.46 Volume Based Fee Schedule
As per the RFP.
1.47 Walk-In Collection Service
Special collection of trash from the side of the house or garage. For these stops, the
Contractor actually walks the cart down to the curb, empties the cart and walks it back
to its original location.
1.48 Yard Waste
As per the RFP.
1.49 Yard Waste Removal Fee
The Contractor’s price for yard waste removal on a basis of dollar per household per
year for a standard 60-gallon yard waste cart collected once per week during the
specified season. This fee includes both the Contractor’s costs of collection
operations and yard waste disposal tipping fees paid by the Contractor at the specified
yard waste transfer station.
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GENERAL REQUIREMENTS FOR ALL COLLECTIONS
The following general requirements are pertinent to all collections services: trash, yard
waste, and bulky waste Collection service frequencies, levels and other factors unique to
each type of service are described within specific Sections in this Contract.
2. Eligible Household Count
The total, approximate number of Single Family Dwellings (SFD’s) eligible for this service
is 10,126 (as of August 2011). The City will develop a plan to transmit a report with the
SFD addresses of these eligible services to the Contractor. The Contractor shall verify
this SFD count of eligible households and submit a report back to City.
Excluded from this eligible SFD count are approximately 1,808 (as of August 2011) Mulit-
Family Dwellings (MFD’s) in the form of townhomes, manufactured homes and other
planned unit developments that currently have a trash collection contract. These
dwellings are defined as not currently eligible for this Contract service. However, these
developments with homeowners’ associations may opt into the City’s Contract at a later
point in time under a procedure to be established by the City.
Each year, as a part of the annual report and work plan (see Section 9 of this Contract),
the City and the Contractor shall reconcile the changes to these household counts and
agree on the new number. The City may use City construction permits, utility bills, and
property tax identification numbers to monitor changes to the household counts. The
Contractor may use its customer data base, billing records, and route data from their
drivers to monitor changes to the household counts.
3. Term of Contract
The term of the Contract shall be from date of execution through December 31, 2017.
Actual collection service operations will be a period from October 1, 2012 through
December 31, 2017 for a total of five (5) years and three months. The City may consider
up to two, one-year extensions for years 2018 and 2019, if mutually agreed to by the City
and the Contractor.
4. One-Year Extension Options
Any one-year extension will be subject to the City’s sole determination of the service and
of the City residents’ best interests. The basic elements and terms of this Contract must
be retained in place for such extensions. Minor amendments may be negotiated
between both parties. The Contractor shall not consider the right of City to extend the
initial five (5) year term with up to two (2), one (1) -year extensions to constitute or imply
any obligation by City to renew the contract. Nothing in this Contract shall be interpreted
or implied to mean that the City will extend or negotiate beyond 2019.
5. Competitive Purchase of Services after this Contract
The City shall use a competitive purchasing process to select a Contractor after the term
of this Contract expires. Nothing in this Contract shall be interpreted or implied to mean
that the City will negotiate beyond the term of this Contract as specified per Sections 3
and 4 above.
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6. This Contract Takes Precedent Over RFP and Contractor’s Proposal
The contents of the City’s Request for Proposal (RFP) for Trash Services (dated July 12,
2011), the Contractor’s proposal (dated August 19, 2011), and the Contractor’s
responses to City questions (dated August 30, 2011) are part of the contractual
obligations and are incorporated by reference into this contract. If any provision of this
Contract is in conflict with the referenced RFP, Contractor proposal, Contractor response,
or other documents, this Contract shall take precedent.
7. Monthly and Annual Reports
The Contractor will submit to the City monthly and annual reports. At a minimum, the
Contractor shall include the following information in the monthly reports:
Trash cart size / collection service level, including weekly vs. every other week
(EOW)
Total quantities of trash collected (in tons)
Total quantities of yard waste collect (in tons)
Total quantities of bulky waste collected (in tons)
Revisions to any counts of eligible households served
Number of trash cart switches, repairs and replacements
Service Log of all resident addresses where education tags were left because of
prohibited materials set out for trash collection or other forms of non-compliance.
Log of all complaints, including the nature of the complaints, to include the following:
names, addresses, and contact numbers of the complainants; the date and time
received; the Contractor’s response; and the date and time of the response.
Safety and accident reports
At a minimum, the Contractor shall include the following information in the annual
reports:
Same information as per the monthly reports above rolled-up into an annual
summary total for the year
Total number of households served by:
o SFD’s served
o Dwellings within homeowners’ associations (e.g., townhomes, manufactured
home, or other planned unit developments)
o Route by day
o Residents with walk-in service
Monthly reports shall be due to the City by the fifteenth (15th) day of each month. Annual
reports shall be due by January 31 of each year. The Contractor and City shall agree on
a mutually acceptable data report formats (e.g., Microsoft Word and/or Excel
spreadsheet documents). The Contractor will be encouraged to include in its annual
report recommendations for continuous improvement in the City’s trash program (e.g.,
public education, multiple family trash, etc.).
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8. Five Year Implementation Plan
The City and the Contractor shall develop an overall implementation plan that identifies
all tasks and assignments for the transition to the new Contract system. This
implementation plan shall include all future major activities, including (but not limited to):
City purchase of trash carts and role of the Contractor
Survey of residents to determine their preference for size of trash cart
Contractor purchase of new trucks. Use of comparable trucks is allowed in the event
of needed truck repairs to new trucks purchased for this Contract.
RFID system installation, testing and citywide rollout
Truck scale automatic overload prevention system as part of a larger program to
reduce truck impacts on City and County roads
Possible organic waste collections
A possible more aggressive PAYT program
Improvements in routing (including possible changes in the day certain schedule and
service areas)
9. Annual Work Plan
The Contractor shall submit an annual work plan proposal no later than November 1 for
the upcoming calendar year to outline key priorities for system improvements. One item
in the annual work plan is to itemize any proposed amendments to the “five–year”
implementation schedule as outlined in Section 8 above.
Public education tools shall be itemized and approximate timelines described. Other
service improvements may also be included in the work plan. The City shall review and
approve the work plan by no later than December 15 each year. The annual work plan
shall be incorporated by reference as an amendment to this contract.
10. Annual Performance Review
Upon receipt of the Contractor’s annual report, the City shall schedule an annual meeting
with the Contractor and the City’s Environmental and Natural Resources (ENR)
Commission. Once concluded, the report from the ENR Commission shall be presented
to the City Council, and a meeting will be held between the Council and Contractor to
review the performance of the Contractor. The objectives of this annual meeting will
include, but not be limited to:
Review Contractor’s annual report.
Review Contractor’s performance based on feedback from residents to the ENR
Commission, City Council, and City staff.
Review Contractor’s recommendations for improvement in the City’s comprehensive
trash collection program, including enhanced public education and other opportunities
as contained within the annual work plan for the upcoming year.
Review City staff recommendations for Contractor’s service improvements.
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Discuss other opportunities for improvement with the remaining years under the
current contract.
11. Public Education Information for Eligible Households
At its own cost as part of the base collection fee, the Contractor shall develop, publish
and distribute (via mail or hand deliver):
a. One (1) annual public education flyer per year.
b. Education tags to be left by Contractor’s collection crews at the time any material is
left behind without being collected to instruct residents why the material was not
collected (e.g., prohibited material, bulky items or other waste requiring separate
collection trucks) and a phone number to call to place an order for a special
collection.
The Contractor shall provide an annual calendar specifying the day-certain trash
collection day. This may be part of the annual public education flyer and/or within the
Contractor’s trash bill provided directly to residents.
The Contractor must be able to provide public education material in languages other than
English (e.g., Spanish, Hmong, Somali, etc.). The City will work with the Contractor
regarding the quantities needed and the locations for distribution for these households
where English is the second language (ESL).
In October of each contract year, the City shall provide a spreadsheet to the Contractor
with the specific mailing addresses (and their corresponding first language) for the City’s
ESL residents. This spreadsheet will be used for mailing the specific translated
documents to the appropriate addresses. The City will work with the Contractor to
identify resources that provide translation services for such documents. Details of this
public education outreach to ESL homes will be specified in the Contractor’s Annual
Work Plan (see Section 9).
12. City Shall Approve All Contractor Public Education Tools
Whenever feasible, the Contractor shall submit a draft of any public education literature
or other public education tools (e.g., web page instructions, “Call them all” telephone
messages, etc.) for approval by the City, at least one (1) month before printing,
distribution or other release of any such literature or tools. No prohibited mailings or
public education materials or other communications to City residents shall be produced
or distributed without prior City written approval.
13. Missed Collections
The Contractor shall have a duty to pick up missed trash collections. The Contractor
agrees to pick up all missed collections on the same day the Contractor receives notice
of a missed collection, provided notice is received by the Contractor before 11:00 a.m. on
a business day. With respect to all notices of a missed collection received after 11:00
a.m. on a business day, the Contractor agrees to pick up that missed collection before
4:00 p.m. on the following business day. If the resident did not have their trash container
in place for collection at the time when the Contractor provided service, it is not deemed
a “missed collection”.
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14. Post-Pone Trash Collection
After consultation with the City, the Contractor may postpone trash collections due to
severe weather or other causes outside the Contractor’s reasonable discretion. Every
effort shall be made by the Contractor to coordinate severe weather service
postponement announcements with the City so that mixed messages are not broadcast
to City residents.
“Severe Weather” shall include, but not be limited to, those cases in which snow, sleet,
ice or cold temperatures might jeopardize the safety of the Contractor’s staff or result in
unsafe driving conditions. “Other causes” shall include, but not be limited to, those cases
that occur beyond the Contractor’s control such as road construction preventing regular
collection of selected routes. If collections are postponed, the Contractor shall notify the
City. Upon postponement, collection will be made on the next day following the
conclusion of the service weather event, or ASAP at the discretion of the Contractor.
15. Collection Hours and Days
The City requires all such collections to begin no sooner than 6 a.m. and shall be
complete by 6 p.m. Furthermore, the City requires scheduled collection days to be
Monday through Friday, and agreed upon Saturdays during holiday weeks. The
Contractor may request City approval of exceptions to these time and day requirements
(e.g., pursuant to the “Post-Pone Trash Collection” Section 14 above). The Contractor
must request such exception from the City’s Designated Contact Person via telephone or
email prior to the requested collection event, and specify the date, time and reason for
the exception.
16. Customer Complaints
The Contractor shall provide staffing of a telephone equipped office to receive missed
collection complaints and other complaints between the hours of 7:00 a.m. until 5: 00
p.m. on all days of collection as specified in this Contract. Phone calls to the Contractor
for any reason must be answered by a “live person” rather than a recording within an
average of one (1) minute of call connection or roll over to an answering machine/voice
mail system to leave a message. The Contractor may have music or City-approved
educational information during the one (1) minute delay but no “prompts” of any kind.
Return calls to voice mail messages must be returned within one (1) hour during the
hours of 7:30 a.m. to 4:00 p.m. during regular business hours. Voice mail messages left
after 4:00 p.m. must be returned prior to 8:30 a.m. the next business day. Recorded
messages of the Contractor shall request a day time phone number where the caller can
be reached. The Contractor may also request a day time email address for customers in
addition to a day time phone number.
The Contractor shall have an answering machine or voice mail system activated to
receive phone calls after hours. The address and telephone numbers of such office shall
be given to the city in writing, with ten (10) days prior notice of changes therein. The
address of this office as of the execution of the contract is Allied Waste Services c/o Rich
Hirstein, 9813 Flying Cloud Drive, Eden Prairie, MN 55347, Minnesota, and the
telephone number is (651) 455-8634. The Contractor shall also allow complaints to be
made electronically.
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Each month the Contractor shall provide the City with a list of all customer complaints,
the nature of these complaints and a description of how each complaint was resolved.
The names of the complainants and contact numbers or e-mail addresses must also be
included.
Complaints on service will be taken and collected by the City and the Contractor. The
City will notify the Contractor of all complaints it receives. The Contractor is responsible
for corrective actions. The Contractor shall answer all complaints courteously and
promptly.
17. Weighing of Loads
Contractor will keep accurate records consisting of an approved weight slip with the date,
time, collection route, driver’s name, vehicle number, tare weight, gross weight, and net
weight. Collection vehicles will be weighed after completion of a route or at the end of
the day, whichever occurs first. A copy of each weight ticket shall be kept on file and
made available for inspection upon request by the City.
18. Scavenging Prohibited
All trash materials placed for collection shall be owned by and are the responsibility of the
occupants of residential properties until the Contractor handles them. Upon collection of
trash by the Contractor, the trash materials become the property and responsibility of the
Contractor.
It is unlawful for any person other than the City’s trash Contractor to collect, remove, or
dispose of designated trash after the materials have been placed or deposited for
collection in the City-purchased trash carts. The Contractor’s employees may not collect
or “scavenge” through trash in any manner that interferes with the contracted trash
services.
19. Cleanup of Spillage or Blowing Litter
The Contractor shall clean up any material knowingly spilled or blown during the course
of collection and/or hauling operations. All collection vehicles shall be equipped with at
least one broom and one shovel for use in cleaning up material spillage. Designated
trash shall be transported in a covered vehicle and best efforts made so that the trash
does not drop or blow onto any public street or private property during transport.
20. Disposal and Recovery at Licensed and Permitted Facilities Only
The Contractor shall be responsible for the safe, legal, and environmentally sound
disposal of all trash, yard waste, bulky items, and any other items and materials collected
under this Contract. Contractor shall not be required to collect Prohibited Waste.
Notwithstanding anything to the contrary in this Contract, title to and liability for any
Prohibited Waste shall at no time pass to Contractor. The Contractor shall deliver and
unload trash and other materials only at facilities that are properly licensed and permitted
for those materials.
21. Designated Disposal Facilities for Trash
The Contractor shall dispose of all trash collected in the City at a Resource Recovery
Facility consistent with the current Minnesota Waste Management Act (M.S. 115A),
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Ramsey County Solid Waste Master Plan, Ramsey County facility operating contracts
and other Ramsey County policies.
The City intends that the designated Resource Recovery Facility at the onset of this
Contract for 2012 will be the Ramsey/Washington County Resource Recovery Facility at
Newport, MN.
If such a Resource Recovery Facility is not reasonably available, the Contractor will notify
the City immediately. The City will then contact Ramsey County for further direction and
current policy guidance. The City and Contractor may then negotiate a mutually
agreeable plan for trash disposal that is consistent with the requirements of this section
of the Contract.
22. Recovery or Disposal of Yard Waste and Bulky Items
Yard waste and bulky items shall be recovered as per the RFP; Ramsey County policies
and programs; and Minnesota State laws and policies. The Contractor shall make every
reasonable effort possible to recover bulky items (e.g., furniture, major appliances,
electronic waste) whenever possible instead of disposal.
23. Vehicle Requirements
Vehicles shall be clearly signed on both sides as a trash Collection vehicle. In addition,
all Collection vehicles used in performance of the Contract shall:
Be marked with the name and telephone number of the Contractor prominently
displayed on both sides of the truck.
Operate within the weight allowed by Minnesota Statures and local ordinances;
Be duly licensed and inspected by the State of Minnesota;
Have a maximum loaded weight not to exceed 40,000 pounds;
Have a two (2) way communication device;
Have a first aid kit;
Have an approved fire extinguisher;
Have warning flashers;
Have a broom and shovel for cleaning up spills;
Have warning alarms to indicate movement in reverse;
Have a sign on rear of vehicle which states “This vehicle makes frequent stops”;
All of the required equipment must be in proper working order.
All vehicles must be maintained in proper working order and be as clean and free of
offensive odors as possible.
24. Vehicle Inspections
All proposed services, trucks and facilities are subject to inspection, approval, and
acceptance by the City. The City will give reasonable notice of such inspections. The
Contractor will not be responsible for normal City inspection costs.
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25. Personnel Requirements
Contractor shall retain sufficient personnel and equipment to fulfill the requirements and
specifications of this Contract. Contractor’s personnel shall be trained both in program
operations and in customer service, and insure that all personnel maintain a positive
attitude with the public and in the work place, and shall:
Conduct themselves at all times in a courteous manner and use no abusive or foul
language.
Make a concerted effort to have at all times a presentable appearance and attitude.
Wear a uniform and employee identification badge or name tag.
Drive in a safe and considerate manner.
Manage curbside trash carts in a careful manner so as to avoid spillage and littering,
or damage to the cart.
Monitor for any spillage and be responsible for cleaning up any litter.
Avoid damage to property.
Not perform their duties or operate vehicles while consuming alcohol or illegally
using controlled substances or while under the influence of alcohol and/or such
substances.
26. Litter Pickup
The Contractor shall be responsible for collection and pickup of any litter spilled during
cart unloading, driving or other collection operations.
27. Truck Fluid Leaks or Spills
The Contractor shall submit its plan to the City for responding to any leak, spill or other
release of truck fluids (e.g., oil, fuel, anti-freeze, hydraulic fluid, etc.). This plan must
provide that the Contractor respond immediately and make efforts to contain and clean
the leak. Cleaning shall include complete removal of any fluid released. If grass is
damaged to the point that it cannot live, the Contractor shall be responsible for turf
replacement. The City will have sole authority to determine if the cleaning and/or
property repairs are adequate in the event of dispute. All cleaning activities must adhere
to applicable local, state, and federal regulations and applicable storm water regulations
and permits.
28. Safety
The Contractor will ensure adequate working conditions and safety procedures are in
place to comply with all applicable federal, state and local laws and regulations. The
City reserves the right to inspect on a random basis all trucks, equipment, facilities,
working conditions, training manuals, records of claims for Worker's Compensation or
safety violations and standard operating procedures documents.
The Contractor shall submit a detailed safety plan to the City for review and approval
within two (2) months after executing this Contract. This safety plan shall address all
elements of this Contract including (but not limited to) trash, yard waste, and bulky waste
collection operations.
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The annual report and work plan shall have a safety component to report any incidents
and recommend improvements.
29. Truck and Driver Licenses and Permits
The Contractor shall ensure that all driver and truck licenses and permits are current and
in full compliance with local, state and federal laws and regulations. Contractor must
have a Collection license issued by the City per City Code.
30. Performance Monitoring
The City will monitor the performance of the Contractor against goals and performance
standards required within this Contract. Substandard performance as determined by the
City in its sole discretion will constitute non-compliance. If action to correct such
substandard performance is not taken by the Contractor within sixty (60) days after being
notified by the City, the City may initiate contract termination procedures.
31. Liquidated Damages
The City may withhold payment from the Contractor in the amounts specified below as
liquidated damages for failure of the Contractor fulfilling its obligations, in addition to any
other remedies available to the City:
a. Failure to respond to legitimate service complaints within twenty four (24) hours in a
reasonable and professional manner – fifty dollars ($50) per incident.
b. Failure to collect properly notified missed collections –two hundred and fifty dollars
($250) per incident.
c. Failure to provide monthly and annual reports – one hundred dollars ($100) per
incident.
d. Failure to complete the collections within the specified timeframes without proper
notice to the city – one hundred dollars ($100) per incident.
e. Failure to clean up litter or spills that knowingly occur during collection operations –
two hundred fifty dollars ($250) per incident.
f. Failure to report on changes in location of trash disposal – two hundred fifty dollars
($250) per incident.
g. Making changes to the Collection and Disposal systems prior to receiving City
approval to implement any such change – five thousand dollars ($5,000) per
incident.
These amounts will be for liquidated damages for losses suffered by the City and not
penalties. Ten (10) or more such incidents in a six (6) month period may constitute
grounds for termination of Contract and not subject to cure.
32. Accommodations for Road and Other Construction Projects
The City, County and State reserve the right to improve any street or alley. Such road
construction projects may temporarily prevent the Contractor from traveling its
accustomed route or routes for collection. The City shall contact the Contractor prior to
each construction season to determine areas of conflict and possible alternate routes or
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solutions. The Contractors shall work with the City to maintain regular or modified service
during street reconstruction projects.
TRASH COLLECTION REQUIREMENTS
33. Trash Carts
All occupants of residential dwelling units in the City shall be required by ordinance to
keep trash in approved wheeled trash carts, not trash cans. Standardized trash carts will
be purchased and owned by the City but delivered, maintained and inventoried by the
Contractor. Carts shall be received, assembled, distributed, warehoused, and maintained
by Contractor. The Contractor shall take reasonable care to prevent damage to
residential carts during collection. Contractor shall repair or provide sanitized
replacements in accordance with the City policy for replacement of carts. Requests for
replacement of existing carts must be handled within five (5) business days after the
request is received. Repairs to existing carts must be handled within five (5) business
days from the time the request is received. The Contractor shall document and report the
cart replacement and repair rate in accordance with the City’s Trash Cart Policy and
Procedures (to be adopted within two months of the execution of this Contract). The
Contractor will be responsible for managing and completing warranty work on the carts.
Residents shall have the option of requesting an additional cart(s) for an additional fee as
specified in Section 57of this Contract.
34. Cart Purchasing Plan
As soon as possible after final execution of this Contract, the City shall develop a cart
purchasing plan and schedule in coordination with the Contractor. The Contractor shall
review and comment on this cart purchasing plan.
35. Resident Survey to Determine Cart Size Selection
One element of the City’s cart purchasing plan will be the resident survey to determine
cart size selection. The Contractor shall assist the City in conducting a survey of all
eligible households (i.e., SFD’s) to determine their cart size selection. The contractor will
not be financially responsible for the cart survey work, the execution of the survey or its
results. The results of this survey shall include a cart delivery schedule by residential
address produced by the City.
36. Cart Distribution and Management Plan
Within two (2) weeks after the City adopts its cart purchasing plan, the Contractor shall
develop a cart distribution and management plan in coordination with the City. The City
may elect to include its cart manufacturer as part of the team to plan for cart distribution
and management. The Contractor may elect to include any cart management
subcontractor as part of the cart purchase / distribution team.
37. Same Day Collections with Recycling Service Areas
The Contractor shall collect trash weekly from residents with weekly service. The
Contractor shall collect trash every other week (EOW) from residents with authorized
EOW service.
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Trash shall be collected on the same days corresponding to City recyclable collection
days whenever possible with the exception of collection on Saturdays within agreed-upon
“holiday weeks”. (For more details, see RFP, including Attachment A: Map of Weekly
Recycling and Trash Collection Areas).
38. Point of Collection
Nearly all trash collection service will occur at the curb, with the following exceptions:
a. Elderly residents or those with short or long-term physical limitations who require
house-side “walk-in” collection service.
b. Alley collections for the few, designated blocks that do not have adequate access to
curbside trash collection service due to the topography of the street and boulevard.
(For more details on the current list of residents that need alley collections, see the
August 2, 2011 RFP Addendum.)
39. Collection Schedule Deadline
If the Contractor determines that the collection of trash will not be completed by 7:00 p.m.
on the scheduled collection day, the Contractor shall notify the City by 4:30 p.m. that
same day and request an extension of the collection hours. The Contractor shall inform
the City of the areas not completed, the reason for non-completion and the expected time
of completion. If the City’s designated contact persons cannot be reached, the
Contractor will request the City Manager.
40. Trucks Shall Be Equipped with Automatic Lifters
The Contractor shall provide automated trash collection service. The Contractor shall
work with the City to assure that the City’s trash cart specifications are compatible with
the Contractor’s automatic lifters. The Contractor’s automatic lifters must be operated
and maintained so as to not cause damage beyond normal wear and tear to collection
carts.
41. Trucks Shall Be Equipped with Wind Screens
The Contractor’s truck dumping hoppers must be outfitted with windscreens or shields to
minimize wind-blown litter when tipping the carts.
42. Trucks Shall Be Equipped with RFID Data Management Systems
The Contractor’s trucks purchased and used for the City shall be equipped with on-board
radio frequency identification (RFID) systems to read the RFID tags installed in the City
trash carts when the carts are emptied in the Contractor’s trucks. Other trucks that do
not regularly serve Maplewood, but may occasionally be used as backup vehicles, are
not required to have these automatic overload prevention devices. The RFID system
shall be based on the ultra-high frequency (UHF) standard of 860 – 960 MHz which is
compliant with the International Organization for Standards (ISO) 18000-6 standard.
Additional technical specifications for the RFID tags and truck-mounted scanners
(including antennae and readers) shall be developed by the City in cooperation with the
Contractor.
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43. Trucks Shall Be Equipped with Automatic Overload Prevention
Devices
The Contractor’s trucks purchased and used for the City shall be equipped with on-board
scales and automatic overload prevention devices that shut off the truck’s packer system
when the load reaches is maximum capacity. (For more details, see Allied’s August 19,
2011 proposal and August 30, 2011 response.) Other trucks that do not regularly serve
Maplewood, but may be occasionally used as backup vehicles, are not required to have
these automatic overload prevention devices.
44. Procedure for Handling Prohibited Materials
If Contractor determines that a resident has set out prohibited materials, the driver shall
use the following procedure:
a. Contractor shall leave the prohibited materials in the resident’s curbside trash cart
and leave an “education tag” indicating prohibited materials and the proper disposal
method and/or other disposal options.
b. The driver shall record the address and the Contractor shall report the address to the
City in the required monthly report.
If this procedure for handling prohibited materials is not feasible for automated collection
systems, the Contractor must specify and demonstrate alternative public education
methods to the City for its approval so that prohibited materials are not accepted and
collected.
YARD WASTE COLLECTION REQUIREMENTS
45. Voluntary Yard Waste Subscription Service
The Contractor shall provide City residents the option to subscribe to separate yard
waste collection service. The residents’ request to subscribe for separate yard waste
collection service shall be submitted to the Contractor in writing (e.g., via post card, email
or web based form) by March 1 each year. The separate yard waste collection service
shall be from April 1 through November 30 each year.
The extra fee allowed to be charged by the Contractor to subscribing households is noted
in Section 66.
Residents may arrange for special, one-time collections of yard waste even without
subscribing. Such arrangements must be made with the Contractor directly. Such
special, one-time collections of yard waste will have a separate per bag fee imposed as
noted in Section 66.
46. Yard Waste Cart Requirements
The Contractor shall provide a separate, 60-gallon yard waste cart to City residents
eligible for trash service that subscribe for this additional yard waste collection service.
City residents shall have the choice to subscribe to this optional service. The yard waste
cart shall have unique labeling (e.g., “Yard Waste”) and City-approved resident
instructions. The yard waste cart shall be a separate color as approved by the City.
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47. Compostable Yard Waste Bags Required for Overflow
As per the RFP.
48. Base Yard Waste Service Level and Allowed Overflow Amounts
The Contractor shall allow residents to fill their yard waste cart and place up to five (5)
compostable bags of overflow yard waste next to the yard waste cart per week, per
collection without incurring overflow charges by the Contractor. The Contractor may
charge a per bag overflow charge for any bags over five (5) bags.
49. Scheduled Months for Yard Waste Collection Service
Separate yard waste collection shall be provided from April 1 through November 30,
weather permitting.
50. Contractor Education Tag Required if Yard Waste Collection Service
is Refused
As per the RFP.
51. Delivery to Permitted Yard Waste Facilities
As per the RFP.
52. Yard Waste Education
As per the RFP.
BULKY ITEM COLLECTION REQUIREMENTS
53. Special Bulky Items Collection
As per the RFP.
54. Special Electronic Waste Collections
As per the RFP.
OTHER COLLECTION SERVICE REQUIREMENTS
55. Separate Christmas Tree Collection Service
As per the RFP.
56. Food Waste and Other Organic Waste
The City may initiate an organic waste pilot collection program. The Contractor shall
participate with the City in the planning and design of this pilot collection project. Prices,
scope and schedule for any such additional separate collection services will be
negotiated as part of the planning for this project.
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BILLING FOR SERVICES
57. Base Collection Fee (BCF) for Trash
The BCF for the first cart, every week service, is $4.39 per household per month. The
BCF for the first cart, for every other week (EOW) service, is $3.14 per household per
month. These BCF rates are exclusive of County Environmental Charge and State Solid
Waste Management Tax. (See RFP for more details.)
58. Additional Trash Cart Price
The additional collection price for each additional trash cart is $2.00 per cart per
household per month. This additional cart price is fixed for the term of this Contract and
shall not be adjusted. (See RFP for more details.)
59. Additional Overflow Trash Bag Price
The additional collection price for each overflow bag of trash is $4.00 per bag. This
additional overflow trash bag price is fixed for the term of this Contract and shall not be
adjusted. (See RFP for more details.)
60. Portion of BCF related to fuel vs. non-fuel costs
The percentage of BCF allocated to non-fuel related items is seventy-six percent (76%).
The percentage of BCF allocated to fuel-related items is twenty-four percent (24%). (See
RFP for more details.)
61. CPI Price Adjustment on the Non-Fuel Portion of the BCF
The collection fees for 2012 will be the BCF in Section 56. The non-fuel portion of the
BCF payable for each successive Contract year shall equal the BCF fee payable for the
previous year adjusted proportionately by the annual Consumer Price Index (CPI). June
will be defined as the benchmark CPI index month. The non-fuel portion of the BCF will
be adjusted by the relative change each year compared to the benchmark CPI index, or
three percent (3%), whichever is lower. The published index for determining the annual
percent change of the CPI will be the Federal Reserve Bank of Minneapolis. Each annual
adjustment of the non-fuel portion of the BCF will be based on the benchmark CPI index
of the previous year. For example, the non-fuel portion of the BCF for all of 2013 will be
based on the proportional change in the CPI index from June 2012 compared to June
2011.
62. Fuel Adjustment on the Fuel Portion of the BCF
The fuel portion of the BCF will be adjusted annually to reflect the percent change in
indexed diesel prices. The index shall be the “Retail, On-Highway Diesel Prices –
Average All Types, Midwest Region” as determined and published by the Energy
Information Administration (EIA). The benchmark date shall be defined as this fuel index
on June 1 of each year. The fuel portion of the BCF payable for each successive
Contract year shall equal the BCF fee payable for the previous year adjusted
proportionately by the annual fuel index. The fuel portion of the BCF will be adjusted by
the relative change each year compared to the benchmark date. For example, the fuel
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portion of the BCF for all of 2013 will be based on the proportional change in the fuel
index from June 1, 2012 compared to June 1, 2011.
63. Trash Disposal Fees
(See RFP for more details)
20-gallon service (every other week) = $1.08 per household per month
20-gallon service (weekly) = $1.62 per household per month
30-gallon service = $2.58 per household per month
60-gallon service = $3.52 per household per month
90-gallon service = $4.58 per household per month
64. Trash Disposal Fee Adjustments
The trash disposal costs in the Contract will be adjusted annually to reflect changes in
actual tipping fees. The actual 2012 tipping fee at the trash disposal facility will be
defined as the benchmark year disposal price. The Contractor’s trash disposal costs will
be adjusted proportionally each year based on the change in actual tipping fees
compared to the 2012 benchmark year tipping fees. The Contractor shall notify the City
as soon as the tipping fees for the next year are known, approximately in November each
year.
If the currently designated trash disposal facility changes its tipping fee by more than ten
percent (10%) in the middle of the year, the Contractor may immediately notify the City
and request a mid-year trash disposal fee adjustment. Any such mid-year adjustment
must be accompanied by an insert in the next cycle of billing statements explaining the
reason and amount of the adjustment. This insert must be pre-approved by the City
before printing and release or posting on any web page.
65. Trash Cart Exchange/Replacement Delivery Fee
(See RFP for more details)
Once all carts are delivered to initiate the new trash collection system under this
Contract, residents shall be allowed to change their cart size a maximum of once per
year without incurring an exchange fee. The Contractor’s price to deliver a cart or carts
thereafter as an exchange or addition to an existing household, as a one-time price per
occurrence, is $10.00 per each occurrence. This additional cart exchange/replacement
delivery fee is fixed for the term of this Contract and shall not be adjusted.
66. Yard Waste Removal Fee
The annual price per household for separate yard waste collection/disposal service
collected once per week for eight months of the year (April through November) is $79.50
per household per year for a standard 60-gallon yard waste cart.
Special one-time collections of yard waste may be ordered by eligible residents to the
Contractor. The Contractor may charge up to $3.50 per bag for this special one-time
yard waste collection service.
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These yard waste removal fees covers both the Contractor’s costs of collection
operations and disposal tipping fees the Contractor pays at a yard waste transfer facility.
67. Yard Waste Disposal Tipping Fee
The yard waste transfer facility specified by the Contractor is Specialized Environmental
Technologies (SET), 630 Malcolm Ave, Minneapolis, MN. The current yard waste tipping
fee at SET is $38.00 per ton (or equivalent to $9.50 per cubic yard). This 2011 tipping
fee price shall be established as the benchmark rate for calculating any changes in the
yard waste tipping fees in future years.
This Contract specifies that fifty percent (50%), or $39.75 per household per year, is the
base yard waste collection fee (BYWCF).
68. Yard Waste Disposal Tipping Fee Adjustment
The Contractor shall inform the City by March 1 of each year the yard waste disposal
tipping fee that the Contractor will be charged for the upcoming composting season. The
Contractor may also request a yard waste tipping fee adjustment if there is a change
compared to the 2011 benchmark rate. The Contractor’s yard waste disposal cost
portion of the yard waste removal fee will be adjusted proportionally each year based on
the change in actual tipping fees compared to the 2011 benchmark year tipping fees.
69. BYWCF Annual Adjustment
The BYWCF will be adjusted annually proportionally by the same portions of “nonfuel”
and “fuel” related costs as per the proposed BCF for regular, residential trash collection
fees as specified in Sections 58, 59 and 60 of this Contract above.
70. Yard Waste Overflow Fee
The per bag overflow charge for extra yard waste collection service above the five (5)
bags included in the base level of BYWCF is $3.00 for each overflow bag.
71. Special Bulky Items Fee
(See RFP for more details)
The price per collection occurrence for bulky items that require special processing is
$30.00 per item. These special bulky items include household items that require special
processing to remove harmful substances, such as Freon or mercury, and may include
(but are not limited to) items such as refrigerators, freezers, air conditioners,
dehumidifiers, electronic waste, or thermostats.
72. Electronic Waste Fee
(See RFP for more details)
The price per collection occurrence for electronic waste that requires special processing
is $30.00 per item.
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73. Other Bulky Items Fee
(See RFP for more details)
The price per collection occurrence for other bulky items that do not require special
processing is as follows:
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74. Credits for Extended Vacations
Residents shall be given credit on their next trash bill for extended vacations of at least
three (3) weeks or more. The value of the vacation credit shall be up to the prorated
weekly cost based on the total monthly collection charges (including all disposal fees,
taxes, and other charges) as per the Contract.
INSURANCE AND OTHER LEGAL REQUIREMENTS
75. Insurance
Insurance secured by the Contractor shall be issued by insurance companies acceptable
to the City and admitted in Minnesota. The insurance specified may be in a policy or
policies of insurance, primary or excess. Such insurance shall be in force on the date of
execution of the Contract and shall remain continuously in force for the duration of the
Contract. The Contractor and its sub-contractors shall secure and maintain the following
insurance as itemized below.
Acceptance of the insurance by the City shall not relieve, limit or decrease the liability of
the Contractor. Any policy deductibles or retention shall be the responsibility of the
Contractor. The Contractor shall control any special or unusual hazards and be
responsible for any damages that result from those hazards. The City does not represent
that the insurance requirements are sufficient to protect the Contractor's interest or
provide adequate coverage. Evidence of coverage is to be provided on an ACORD
Insurance Certificate. A thirty (30)-day written notice is required if the policy is canceled.
The Contractor shall require any of its sub-contractors, if sub-contracting is allowable
under this contact, to comply with these provisions.
75.1 Workers Compensation Insurance
Workers Compensation insurance shall meet the statutory obligations with Coverage B -
Employers Liability limits of at least $100,000 each accident, $500,000 disease - policy
limit and $100,000 disease each employee.
75.2 Commercial General Liability Insurance
Commercial General Liability insurance shall be at the limits of at least $1,000,000
general aggregate, $1,000,000 personal and advertising injury, $1,000,000 each
occurrence, $50,000 fire damage on any one person. The policy shall be on an
"occurrence" basis, shall include contractual liability coverage and the City shall be
named an additional insured. The Contractor should provide evidence of in-force
pollution legal liability with limits of not less than $5,000,000 per occurrence.
75.3 Commercial Automobile Liability Insurance
Commercial Automobile Liability insurance covering all owned, non-owned and hired
automobiles with limits of at least $1,000,000 per accident. This insurance shall include
a cause of loss where there is a spill of fuels and lubricants used in the vehicle for its
operation.
76. Transfer of Interest
The Contractor shall not assign any interest in the contract, and shall not transfer any
interest in the contract, either by assignment or notation, without the prior written
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approval of the City. Consent by the City shall not be unreasonably withheld, delayed or
qualified. The Contractor shall not subcontract any services under this contract without
prior written approval of the City. Failure to obtain such written approval by the City prior
to any such assignment or subcontract shall be grounds for immediate contract
termination.
77. Non-Assignment and Bankruptcy
The parties hereby agree that the Contractor shall have no right to assign or transfer its
rights and obligations under said Contract without written approval from the City. In the
event the City or its successors or assigns files for bankruptcy as provided by federal law,
this Contract shall be immediately deemed null and void relieving all parties of their
contract rights and obligations.
78. Dispute Resolution and Arbitration Procedures
The parties agree that any controversy or claim arising out of or relating to this Contract
or the breach thereof, shall be settled, at the option of the Contractor, by arbitration in
accordance with the Rules of the American Association of Arbitration and judgment upon
the award by the arbitrator(s) may be entered in any court with jurisdiction thereof.
79. Performance Bond
The Contractor shall provide a performance bond in the case of the Contractor’s failure to
perform contracted services. The performance bond shall be for a minimum of $300,000.
The responsibility for renewal is the responsibility of the Contractor. The performance
bond shall be executed by a corporate surety company authorized to do business in the
State of Minnesota. This Contract shall be subject to termination by the City at any time
if the performance bond shall be cancelled for whatever reason.
The Contractor’s performance bond must be in effect as a condition of final execution of
this Contract. The Contractor shall submit adequate documentation of the performance
bond for City approval at the time of final execution of this Contract.
80. General Compliance
The Contractor agrees to comply with all applicable local, state and federal laws and
regulations governing funds provided under this Contract. The Contractor shall pay its
employees performing the work under this contract a living wage. Living wage may be
defined pursuant to the Living Wage Calculator produced by Pennsylvania State
University as a means to estimate the cost of living within specific geographic locations.
(For more information, link to the Living Wage Calculator for Ramsey County, MN at:
http://www.livingwage.geog.psu.edu/counties/27123.)
81. Independent Contractor
Nothing contained in this Contract is intended to, or shall be construed in any manner, as
creating or establishing the relationship of employer/employee between the parties. The
Contractor shall at all times remain an independent Contractor with respect to the
services to be performed under this Contract. Any and all employees of Contractor or
other persons engaged in the performance of any work or services required by
Contractor under this Contract shall be considered employees or subcontractors of the
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Contractor only and not of the City; and any and all claims that might arise, including
worker's compensation claims under the Worker's Compensation Act of the State of
Minnesota or any other state, on behalf of said employees or other persons while so
engaged in any of the work or services provided to be rendered herein, shall be the sole
obligation and responsibility of the Contractor.
82. Hold Harmless
The Contractor agrees to defend, indemnify and hold harmless the City, its officers and
employees, from any liabilities, claims, damages, costs, judgments, and expenses,
including attorney's fees, resulting directly or indirectly from an act or omission of the
Contractor, its employees, its agents, or employees of subcontractors, in the
performance of the services provided by this contract, any resulting environmental liability
that is a result of this Contract or by reason of the failure of the Contractor to fully
perform, in any respect, any of its obligations under this Contract.
83. Accounting Standards
The Contractor agrees to maintain the necessary source documentation and enforce
sufficient internal controls as dictated by generally accepted accounting practices to
properly account for expenses incurred under this contract.
84. Retention of Records
The Contractor shall retain all records pertinent to expenditures incurred under this
contract for a period of six (6) years after the resolution of all audit findings. Records for
non-expendable property acquired with funds under this contract shall be retained for six
(6) years after final disposition of such property.
85. Data Practices
The Contractor agrees to comply with the Minnesota Government Data Practices Act and
all other applicable state and federal laws relating to data privacy or confidentiality. The
Contractor must immediately report to the City any requests from third parties for
information relating to this Contract. The City agrees to promptly respond to inquiries
from the Contractor concerning data requests. The Contractor agrees to hold the City, its
officers, and employees harmless from any claims resulting from the Contractor’s
unlawful disclosure or use of data protected under state and federal laws.
86. Inspection of Records
All Contractor records with respect to any matters covered by this Contract shall be made
available to the City or its designees at any time during normal business hours, as often
as the City deems necessary, to audit, examine, and make excerpts or transcripts of all
relevant data.
87. Applicable Law
The laws of the State of Minnesota shall govern all interpretations of this Contract, and
the appropriate venue and jurisdiction for any litigation which may arise hereunder will be
in those courts located within the County of Ramsey, State of Minnesota, regardless of
the place of business, residence or incorporation of the Contractor.
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88. Contract Termination
The City may cancel the Contract if the Contractor fails to fulfill its obligations under the
Contract in a proper and timely manner, or otherwise violates the terms of the Contract if
the default has not been cured after sixty (60) days written notice has been provided.
The City shall pay Contractor all compensation earned prior to the date of termination
minus any reasonable damages and costs incurred by the City as a result of the breach.
If the Contract is canceled or terminated, all finished or unfinished documents, data,
studies, surveys, maps, models, photographs, reports or other materials prepared by the
Contractor under this Contract shall, at the option of the City, become the property of the
City, and the Contractor shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such documents or materials prior to the termination.
89. Employee Working Conditions and Contractor’s Safety Procedures
The Contractor will ensure adequate working conditions and safety procedures are in
place to comply with all applicable local, state and federal laws and regulations. The
City reserves the right to inspect on a random basis all trucks, equipment, facilities,
working conditions, training manuals, records of claims for worker's compensation or
safety violations and standard operating procedures documents.
90. Contract Amendments
Any amendments to this Contract shall be valid only when reduced to writing, and duly
signed by the parties.
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IN WITNESS WHEREOF, the parties have subscribed their names as of the date first written.
City of Maplewood:
By_______________________ By_________________________
Chief Executive Officer City Manager
Date:_____________________ Date:_______________________
By_______________________ By________________________
Chief Operating Officer Mayor
Date:_____________________ Date:_______________________
APPROVED TO FORM
By__________________________
City Attorney
Contractor:
By_______________________
Area President
Date:_____________________
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THIS PAGE IS INTENTIONALLY LEFT BLANK
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
Chuck Ahl, Assistant City Manager
SUBJECT: Land Use Plan Amendment from C (commercial) to LDR (low density
residential)
LOCATION: 1961, 1967 and 1975 McMenemy Street
VOTES: Four Votes Required for Approval
DATE: November 17, 2011
INTRODUCTION
In the past year, the planning commission compared the zoning and land use plan maps for
consistency between how land is zoned and how it is guided by the Plan. They found four
areas in the city that warranted study. One such area involves three properties located at 1961,
1967 and 1975 McMenemy Street, south of the Parkside Fire Station. These lots are developed
with single dwellings. They are zoned R1 (single dwelling residential) but are planned in the
city’s comprehensive land use plan as C (commercial).
On April 19, 2011, the planning commission said that they felt that it would be appropriate to
reclassify the land use plan for these lots from C to LDR (low density residential). The LDR land
use classification would be consistent with single dwelling development.
Request
Revise the land use plan for 1961, 1967 and 1975 McMenemy Street from C to LDR.
DISCUSSION
Staff wrote to the owners of each of the three properties for their opinion whether they would
prefer that their property be planned for low density residential, as it is currently developed, or if
they would prefer the future plan for their lot remain commercial. The owners of 1961 and 1975
McMenemy Street responded and both agreed it made sense that their lots should be re-guided
for residential, not commercial. The owner of 1967 took no position as to whether they would
like their property reclassified to residential or remain commercial.
One could build a case for these lots being developed commercially since they are bordered on
the north (Parkside Fire Station), south (St. Paul Area Association of Realtors office building and
parking lot) and west (commercial office buildings) by non-residential development. Only the
properties across McMenemy Street are developed with single family homes.
There are always homes on the transitional edge of residential and commercial developments.
These three homes all seem to be well suited to this neighborhood and are in well-kept
condition. Furthermore, the owners of two of these three homes support to a re-guiding to a
residential classification. The third owner had no opinion.
In consideration of the above, staff recommends that the land use plan be amended from C to
LDR to be consistent with the development of these three properties.
Agenda Item J1
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COMMISSION ACTION
November 1, 2011: The planning commission recommended that the land use plan designation
be changed from C to LDR.
RECOMMENDATION
Adopt the resolution approving a comprehensive land use plan amendment from C
(commercial) to LDR (low density residential) for the properties located at 1961, 1967 and 1975
McMenemy Street. Approval is based on the following reasons:
1. The properties are presently developed with single dwellings which would be compatible
with a land use classification of LDR.
2. The three homes are well kept and would not be destined for redevelopment in the
foreseeable future.
3. The single dwelling development of these lots is compatible with abutting residential
development to the east, but they are also compatible land uses to the fire station and office
building to the north and south.
4. The reclassification to LDR would eliminate an inconsistency between the zoning map and
land use plan.
This action is subject to the approval of this land use plan amendment by the Metropolitan
Council.
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REFERENCE INFORMATION
SITE DESCRIPTION
Lot Sizes: 17,000 square feet each (approximate)
Existing Land Use: Each lot is developed with a single dwelling
SURROUNDING LAND USES
North: Parkside Fire Station
South: St. Paul Area Association of Realtors parking lot and office building
East: McMenemy Street and single dwellings
West: Sloan Place and office buildings
PLANNING
Land Use Plan: existing—C (commercial); proposed LDR (low density residential)
Zoning: R1 (single dwelling residential)
REVIEW DEADLINE
This review is generated by staff. There is no deadline for action by the city council.
p:sec18\McMenemy Street Plan Amendment C to LDR/ 1961 to 1975 McMenemy Street CC Report 11 11 te
Attachments:
1. Zoning/Location Map
2. Land Use Plan Map
3. Land Use Plan Amendment Resolution
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Attachment 1
Packet Page Number 212 of 222
Attachment 2
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Attachment 3
LAND USE PLAN AMENDMENT
RESOLUTION
WHEREAS, the City of Maplewood Planning Staff, on the direction of the Maplewood
Planning Commission, has requested a change to the City of Maplewood’s land use plan from C
(commercial) to LDR (low density residential).
WHEREAS, this change applies to the properties located at 1961, 1967 and 1975
McMenemy Street. The legal descriptions are:
The S 90 FT of N 270 FT E 223 FT of SE ¼ of SE ¼ of NE ¼ (Subj to Rd) of SEC 18, TN 29,
RN 22. (PID# 182922140005)
The S 90 FT of N 180 FT E 223 FT of SE ¼ of SE ¼ of NE ¼ (Subj to Rd) of SEC 18, TN 29,
RN 22. (PID# 182922140004)
The S 90 FT of N 90 FT E 223 FT of S ½ of SE ¼ of NE ¼ (Subj to Rd) of SEC 18, TN 29, RN
22. (PID# 182922140003)
WHEREAS, the history of this change is as follows:
1. On November 1, 2011, the planning commission held a public hearing. The city
staff published a hearing notice in the Maplewood Review and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approval the land use plan
change.
2. On November 28, 2011 the city council discussed the land use plan change.
They considered reports and recommendations from the planning commission
and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council ___________ the above
described change for the following reasons:
1. The properties are presently developed with single dwellings which would be compatible
with a land use classification of LDR.
2. The three homes are well kept and would not be destined for redevelopment in the
foreseeable future.
3. The single dwelling development of these lots is compatible with abutting residential
development to the east, but they are also compatible land uses to the fire station and
office building to the north and south.
4. The reclassification to LDR would eliminate an inconsistency between the zoning map
and land use plan.
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This action is subject to the approval of this land use plan amendment by the
Metropolitan Council.
The Maplewood City Council _________ this resolution on ____________.
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November 1, 2011
Planning Commission Meeting Minutes
1
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, NOVEMBER 1, 2011
5. PUBLIC HEARING
a. Plan Amendment, C (commercial) to LDR (low density residential) for 1961, 1967 and
1975 McMenemy Street
i. Senior Planner, Tom Ekstrand gave the report and answered questions of the
commission.
Chairperson Fischer opened the public hearing.
Nobody came forward to address the commission.
Chairperson Fischer closed the public hearing.
Commissioner Trippler moved to approve the resolution approving a comprehensive land use
plan amendment from C (commercial) to LDR (low density residential) for the properties located
at 1961, 1967 and 1975 McMenemy Street. Approval is based on the following reasons:
1. The properties are presently developed with single dwellings which would be compatible with
a land use classification of LDR.
2. The three homes are well kept and would not be destined for redevelopment in the forseeable
future.
3. The single dwelling development of these lots is compatible with abutting residential
development to the east, but they are also compatible land uses to the fire station and office
building to the north and south.
4. The reclassification to LDR would eliminate an inconsistency between the zoning map and
land use plan.
This action is subject to the approval of this land use plan amendment by the Metropolitan
Council.
Seconded by Commissioner Pearson. Ayes – Chairperson Fischer,
Commissioner’s Bierbaum,
Boeser, Desai, Martin, Nuss,
Pearson & Trippler
Nay – Commissioner Yarwood
The motion passed.
This item goes to the city council on November 28, 2011.
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Dep. Public Works Director
SUBJECT: Resolution Adopting 2012 Assessment Rates, Public Works Permit Fees,
and Park Availability Charges
DATE: November 16, 2011
INTRODUCTION
The city council will consider approving the attached resolution adopting the 2012 assessment rates,
permit fees, and park availability charges (PAC).
BACKGROUND / DISCUSSION
Each year the Public Works Department analyzes rates and makes a recommendation to the council on
adjustments. The 2012 special assessment rates are recommended to remain fairly consistent to 2011
levels.
As a basis for reviewing Public Works permit fee increases, the department typically uses the implicit
price deflator as a guide, which has increased slightly year over year. This typically accounts for the
effects of inflation for government entities. Therefore the some permit fees are proposed to slightly
increase compared with 2011 rates (about 2%). It should be noted this is the first increase proposed in
3 years. The street improvement rates would remain the same. Also is no proposed increase to the
park availability charge according to the Parks and Recreation Director.
The standard SAC and WAC fees paid upon new sanitary sewer and water service connections are
proposed at $2,365 and $270, respectively. The SAC charge is set and regulated by Metropolitan
Council Environmental Services (MCES). Upon a new sewer connection, a fee is collected by the city
which is then distributed to MCES. This year the City is proposing a Local SAC charge to reimburse
costs borne by the City, which is authorized and a mechanism other cities utilize. The City conducted
an internal review of its costs and also compared against comparable metro cities regarding their
policies. Other cities such as White Bear Lake charge $500; Oakdale at $550; Vadnais Heights at
$200; Saint Paul at $135; and Roseville at $16. To recoup Maplewood costs a $130 Local SAC charge
is proposed.
The proposed 2012 Public Works permit fees, assessments, and PAC charges can be found below and
in the attachments. It is recommended that the 2012 rates take effect on January 1, 2012. In addition,
it is recommended that these fees continue to be reviewed annually with a recommendation brought
before the city council for consideration.
Street Improvement Assessments 2011 2012
1. Complete street reconstruction: $6600 $6600
2. Partial reconstruction/unit: $4950 $4950
3. Bituminous surface replacement/unit: $3450 $3450
4. Mill & overlay/unit: $2450 $2450
Agenda Item J2
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Other Improvement Rates 2011 2012
5. Storm drainage/unit: $1090 $1090
6. Cash connect charge - water: $4160 $4240
7. Water service w/new main construction: $1500 $1530
8. Water service w/tap to existing main: $1860 $1900
9. Cash connect charge - sewer: $4160 $4240
10. Sewer service w/new main construction $1500 $1530
11. Sewer service w/tap to existing main: $2820 $2880
Public Works Permit Fees See attached fee lists
Park Availability Charge (PAC) 2011 2012
1. Single Family Dwelling $3540 $3540
2. Duplex $5620 $5620
3. Townhome $2810 $2810
4. Apartments (3-4 Units) $2810 $2810
5. Apartments (5+ Units) $1980 $1980
6. Mobile Homes $2600 $2600
7. Senior Citizen Apartment (1BR UNIT) $1140 $1140
8. Senior Citizen Apartment (2BR UNIT) $2080 $2080
9. Commercial Properties 9% of market value of property
RECOMMENDATION
It is recommended that the city council approve the attached Resolution for Adoption of the 2012
Assessment Rates, Public Works Permit Fees, and Park Availability Charges.
Attachments:
1. Resolution
2. Public Works 2012 Permit Fee Schedule
3. SAC WAC PAC Fee Schedule
Agenda Item J2
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RESOLUTION
ADOPTION OF THE 2012 ASSESSMENT RATES, PUBLIC WORKS PERMIT FEES,
AND PARK AVAILABILITY CHARGES
WHEREAS, the City of Maplewood has established assessment rates, permit fees, and park
availability charges, and
WHEREAS, city staff has reviewed the assessment rates, permit fees, and park availability
charges.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The proposed assessment and improvement rates hereby attached shall become effective
beginning January 1, 2012.
2. The updated public works fees are approved for all related permit applications received on or
after January 1, 2012.
3. The park availability charge (which has not changed) shall be effective beginning January 1,
2012.
4. The rates attached will be reviewed by staff on an annual basis with recommendations for
revision brought to the city council for consideration.
Agenda Item J2
Attachment 1
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Public Works Permit Fees - 2012
Date of Revision: 11/16/2011, MWT
2009 2010 2011 2012
Sewer Service Connection Permit
Residential:$98.00 $98.00 $98.00 $100.00
Multi-Family/Commercial/Industrial:$113.00 $113.00 $113.00 $115.00
Repair:$37.00 $37.00 $37.00 $38.00
Private Storm Sewer and Utility Main Permit
Storm:
Private Storm Sewer Main Base Fee:$110.00 $110.00 $110.00 $112.00
Connections to existing system, (public):$62.00 $62.00 $62.00 $63.00
Connections to existing system, (private):$27.00 $27.00 $27.00 $28.00
New Storm Structures, (public):$62.00 $62.00 $62.00 $63.00
New Storm Structures, (private):$15.00 $15.00 $15.00 $15.00
Open Cut of Public Street:$62.00 $62.00 $62.00 $63.00
Sanitary:
Private Sanitary Sewer Main Base Fee:$110.00 $110.00 $110.00 $112.00
Connections to existing system, (public):$62.00 $62.00 $62.00 $63.00
Connections to existing system, (private):$52.00 $52.00 $52.00 $53.00
New Sanitary Structures, (public):$62.00 $62.00 $62.00 $63.00
New Sanitary Structures, (private):$52.00 $52.00 $52.00 $53.00
Open Cut of Public Street:*$62.00 $62.00 $62.00 $63.00
Driveway Construction Permit
Permit:$26.00 $26.00 $26.00 $27.00
Commercial Parking Lot Paving Permit
Permit:$100.00 $100.00 $102.00
$102.00 Base Fee for 0-50,000 SF
50,000 SF and Greater = Base Fee + (SF over 50,000 SF x 0.002)
Grading Permit
Plan Review Fee:
<= 50 C.Y.No Fee No Fee No Fee No Fee
51 to 100 C.Y.$35.00 $35.00 $35.00 $36.00
101 to 1000 C.Y.$55.00 $55.00 $55.00 $56.00
1001 to 10,000 C.Y.$72.00 $72.00 $72.00 $73.00
10,0001 to 100,000 C.Y.: First 10,000 C.Y.$72.00 $72.00 $72.00 $73.00
plus each additional 10,000 C.Y.$35.00 $35.00 $35.00 $36.00
100,001 to 200,000 C.Y.: First 100,000 C.Y.$384.00 $384.00 $384.00 $392.00
plus each additional 10,000 C.Y.$20.00 $20.00 $20.00 $20.00
200,000 C.Y. or More: First 200,000 C.Y.$571.00 $571.00 $571.00 $582.00
plus each additional 10,000 C.Y.$13.00 $13.00 $13.00 $13.00
Grading Permit Fee:
<= 50 C.Y.$35.00 $35.00 $35.00 $36.00
51 to 100 C.Y.$55.00 $55.00 $55.00 $56.00
101 to 1000 C.Y. First 100 C.Y.$55.00 $55.00 $55.00 $56.00
plus each additional 100 C.Y.$28.00 $28.00 $28.00 $29.00
1001 to 10,000 C.Y. First 1000 C.Y.$278.00 $278.00 $278.00 $284.00
plus each additional 1000 C.Y.$23.00 $23.00 $23.00 $23.00
10,001 to 100,000 C.Y.: First 10,000 C.Y.$460.00 $460.00 $460.00 $469.00
plus each additional 10,000 C.Y.$96.00 $96.00 $96.00 $98.00
100,001 C.Y. or More: First 100,000 C.Y.$1,301.00 $1,301.00 $1,301.00 $1,327.00
plus each additional 10,000 C.Y.$55.00 $55.00 $55.00 $56.00
Water Availability Charge
WAC $236.00 $250.00 $250.00 $255.00
Additional Charges
All other services requiring additional staff time*$54.00 $54.00 $54.00 $55.00
* Upon adoption of ROW Ordinance and associated fee
schedule, this charge will be discontinued
* Services requiring extensive staff time beyond what is
considered reasonable for inspections or other services will be
charged $55.00 per hour
11/21/2011 p/works/eng/lib/ Permit Fees 2012
Agenda Item J2
Attachment 2
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2012 PERMIT FEES - ENGINEERING DEPARTMENT GENERAL DEVELOPMENTOcc./Unit MCESLOCAL** = Determine if qualifies for discount..For PAC Calc.SAC WAC PAC SAC Grading EscrowCommentTypical total Cost SFD*3.4$2,365.00 $270.00 $3,540.00 $130.00 $2,500.00 Normal permit$8,805.00Dup'x. (Double Occupancy)5.4$2,365.00 $270.00 $5,620.00 $130.00 $2,500.00 Normal permit ($1250.00 PER EACH HALF)$10,885.00T.Hse.*2.7$2,365.00 $270.00 $2,810.00 $130.00 $3,000.00 Normal permit$8,575.00**Apt's 3-4 Units*2.7$2,365.00 $270.00 $2,810.00 $130.00 Site permit See Plan Check/Grading or fill permit **Apt's 5+ Units*1.9$2,365.00 $270.00 $1,980.00 $130.00 Site permit See Plan Check/Grading or fill permit M. Home*2.5$2,365.00 $270.00 $2,600.00 $130.00 Site permit See Plan Check/Grading or fill permit Senior Cit. Unit****Apt's 1 BR Units*1.1$2,365.00 $270.00 $1,140.00 $130.00 Site permit See MCES rule for Laundry or Gbg. Disp reduction qual.**Apt's 2 BR Units*2.0$2,365.00 $270.00 $2,080.00 $130.00 Site permit See MCES rule for Laundry or Gbg. Disp reduction qual.Public HousingSFD*3.4$2,365.00 $270.00 $3,540.00 $130.00 $2,500.00 See Plan Check/Grading or fill permit $8,805.00Dup'x. (Double Occupancy)5.4$2,365.00 $270.00 $5,620.00 $130.00 $2,500.00 See Plan Check/Grading or fill permit $10,885.00T.Hse.*2.7$2,365.00 $270.00 $2,810.00 $130.00 $3,000.00 See MCES rule for 0 Laund or Gbg. Disp reduction qual.$8,575.00**Apt's*2.7$2,365.00 $270.00 $2,810.00 $130.00 Site permit See MCES rule for 0 Laund or Gbg. Disp reduction qual.**Apt's 1 BR Units***1.1$2,365.00 $270.00 $1,140.00 $130.00 Site permit See MCES rule for 0 Laund or Gbg. Disp reduction qual.**Apt's 2 BR Units***2.0$2,365.00 $270.00 $2,080.00 $130.00 Site permit See MCES rule for 0 Laund or Gbg. Disp reduction qual.Comm./Inst.n/a$2,365.00 $270.00 9% M.V. $130.00 Site permit Based on sale price, market value OR P.W. Director's letter. Indust.n/a$2,365.00 $270.00 9% M.V. $130.00 Site permit Based on sale price, market value OR P.W. Director's letter. 2011 Base Unit valuesSAC per unit (MCES) =$2,365.00MCES SAC RATE (Equals 1 SFD unit)SAC per unit (LOCAL) =$130.00LOCAL SAC RATE (Equals 1 SFD unit)WAC per unit=$270.00Increased 4% over 2011 (Equals 1 SFD Unit)PAC per capita Base Unit =$1,040.00No increase over 2011; Equates to $3,540.00 for 1 SFD.PAC Commercial development = market value - X 9%Same as 2011, check for a negotiated rate.Street Open Cut (Escrow)$550.00Per 1/2 paved street surface, assumes normal depth & width + CC&G - are variables. Retention includes 1% interest on refund.Grading & Fill Escrow $2,500.00Same as 2011. Retention to include 1% interest on refund.MISCELLANEOUSCASH CONNECTION CHARGE 2009 2010 2011 2012PERMITS / INSPECTION FEES TABLE (See adopted rate sheet if not here)SANITARY SEWER MAIN* 1 UNIT$3,600 $3,960 $4,160 $4,240Public FacilityWATER MAIN* 1 UNIT$3,600 $3,960 $4,160 $4,240Residential Sanitary Sewer Service$100.00Commercial DevelopmentPer F.F.$44 $48 $50 $56Multi family Sanitary Sewer Servcce$115.00* Based on 1FD W/nominal 75' frontageRepair ONLY (ALL Residential types)$38.00GENERAL ASSESSMENTS2009 2010 2011 2012Private Complete Street Reconstruction R 1 UNIT$5,460 $6,000 $6,600 $6,600Connection to Sanitary Sewer or Storm Sewer (Service to Public Main)$63.00Partial Street ReconstructionR 1 UNIT$4,070 $4,500 $4,950 $4,950Connection to Sanitary Seweror Storm Sewer (Service to Private Main)$53.00 $28.00Bituminous Resurface (full depth)R 1 UNIT$2,850 $3,140 $3,450 $3,450Pvt Sanitary Sewer Main or Storm Sewer BASE FEE$112.00Mill & Overlay onlyR 1 UNIT$2,030 $2,230 $2,450 $2,450New Sanitary Sewer or Storm Sewer Structure (Public)$63.00Storm Drainage R 1 UNIT$900 $990 $1,090 $1,090New Sanitary Sewer or Storm SewerStructure (Private)$53.00 $15.00Water Svc (new main)R 1 UNIT$1,240 $1,360 $1,500 $1,530Open Cut Fee Sanitary Sewer or Storm Sewer PUBLIC STREET$63.00Water Svc (tap to exist main)R 1 UNIT$1,540 $1,690 $1,860 $1,900Open Cut Escrow - based on $550 per 1/2 of street, normel depth 7-8' *$550.00Sewer Svc (new main)R 1 UNIT$1,240 $1,360 $1,500 $1,530Res. Driveway$27.00Sewer Svc (tap to exist main)R 1 UNIT$2,330 $2,560 $2,820 $2,880Comm Asmnt Rate (Mains only)C Per F.F. Note: Assessment rates on 2012 projects will be verified and based on special appraised benefit.@ Subject to change* Note Additional length/depth calculations required.Updated 11/16/2011 MWTP:\WORKS\AGENDA\112811\SAC WAC PAC Fees 201211/21/2011Agenda Item J2
Attachment 3
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AGENDA NO. J3
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
SUBJECT: Cancellation of December 26, 2011 City Council Workshop and
Meeting
DATE: November 22, 2011
SUMMARY
Staff is recommending the cancellation of the City Council Workshop and Meeting on Monday
December 26th, 2011 due to the Christmas holiday. The next regular meeting will be on Monday
January 9th, 2012.
RECOMMENDATION
Staff recommends the City Council motion to cancel the December 26th City Council Workshop
and Meeting.
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