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2002 03-11 City Council Packet
City Council /Manager Workshop — 6: 00 p. m. MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 11, 2002 Council Chambers, Municipal Building Meeting No. 02 -05 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF MINUTES 1. Minutes of City Council Meeting from February 25, 2002, Meeting 02 -04 2. Minutes of Meeting from Council /Manager's Workshop, February 25, 2002 E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. Planning Commission Appointment G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Approval of the Fire Department and EMS Study Expenditure 3. Transfer from Community Center Operations Fund to Data Processing Fund 4. Receipt of Funds — Police Department Training Compensation 5. Community Design Review Board 2001 Annual Report 6. Conditional Use Permit Review — Islamic Institute ( 1460 Skillman Avenue) 7. Conditional Use Permit Review — Choice Auto Rental (2923 Highway 61 North) 8. Conditional Use Permit Review — Maplewood Corner Shoppes (2303 White Bear Avenue) 9. Conditional Use Permit Review — Jehovah's Witness Kingdom Hall (925 Century Avenue North) 10. Approve Grant to Ramsey /Washington Metro Watershed for Waterfest 2002 11. Change in Minutes — February 11, 2002 12. Historical Society —Food Permit —Fee Waiver H. PUBLIC HEARINGS 1. 7:00 Maplewood Toyota Addition (2873 Maplewood Drive) A. Conditional Use Permit Revision B. Design Approval 2. 7:10 St. Jerome's Church Addition (380 Roselawn Avenue) A. Conditional Use Permit Revision B. Design Approval 3. 7:20 Code Amendment —Pawn Shops and Currency Exchange Businesses (First reading) — 4 Votes I. AWARD OF BIDS J. UNFINISHED BUSINESS 1. County Road D Improvements, Proj ect 01 -15 : A. Resolution Approving Removal of Overlay between Hazelwood and White Bear Avenue from Project K. NEW BUSINESS 1. Comfort Bus Sanitary Sewer Realignment, Project 01 -21: A. Resolution Approving Plans and Advertising for Bids 2. Maple Hills Lift Station Relocation, Project 02 -04: A. Resolution Accepting Report, Calling for Public Hearing and Authorizing the Preparation of Plans and Specifications 3. Hillcrest Animal Hospital Water Main Improvement, Project 0 1-2 8 : A. Resolution Accepting Report and Calling for Public Hearing 4. Holloway /McKnight Signal System, City Project 0 1-03 : A. Approve Project Initiation B. Approve Signal Justification Report C. Approve Project Plans D. Approve Cost Share Agreement with Ramsey County 5. Sewer Claim at 943 Century Avenue 6. Markham Pond Outlet Improvements, Project 02-02: A. Resolution Approving Preliminary Report and Calling for Public Hearing 7. Alcohol Non - Compliance Penalty — The Rock 8. Alcohol Non - Compliance Penalty — Bleechers L. VISITOR PRESENTATIONS 1. 2. 3. M. COUNCIL PRESENTATIONS 1. 2. 3. N. ADMINISTRATIVE PRESENTATIONS 1. 2. 3. O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 770 -4523 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Followingare some rules of civilitythe City ofMaplewood expects of everyone appearingat CouncilMeetings- elected officials, staff and citizens. It is hoped that by following these simple rules, everyone ' opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. A. Be C. M AGENDA r1EM NO MINUTES MAPLEWOOD CITY COUNCIL / y r 7:00 P.M., Monday, February 25, 2002 Council Chambers, Municipal Building Date Meeting No. 02 -04 Endoned CALL TO ORDER: Modified Re•ectect , J A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:00 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE ROLL CALL Robert Cardinal, Mayor Present Kenneth V. Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present APPROVAL OF MINUTES Councilmember Juenemann moved to approve the Council Workshop Minutes of February 11, 2002 as presented. Seconded by Councilmember Wasiluk Ayes -All Councilmember Wasiluk moved to approve the City Council Minutes of February 11, 2002 meeting No • 02 -03 as amended. Councilmember Koppen asked that his statement regarding the RFP and a possible conflict of interest be included in the minutes. Seconded by Councilmember Collins Ayes -All E. APPROVAL OF AGENDA MI. Reference to Olympics M2. Roundabout M3. City Employee M4. State Court of Appeals Decision M5. Friends of the Parks Tree Sale M6. League of Minnesota Cities Conference for Newly Elected Officials N1. March 18 Joint Meeting -Park Board /Park Board /City Council Councilmember Collins moved to approve the Agenda as amended. Seconded by Councilmember Juenemann City Council Meeting 02 -25 -02 Ayes -All F. APPOINTMENTS /PRESENTATIONS None G. CONSENT AGENDA Councilmember Collins moved to approve the Consent Agenda as presented. Seconded by Councilmember Wasiluk Ayes -All 1. Approval of Claims ACCOUNTS T)AZ7" AT7) T"E' $624.56 Checks #56851 thru #56852 dated 2/4 thru 2/7/02 $161,384.75 Checks #56853 thru #56942 dated 2/8 thru 2/12/02 $3,801,047.83 Disbursements via debits to checking account dated 2/1 thru 2/8/02 $10,500.00 Check #56943 dated 2/8/02 $354,880.28 Checks #56944 thru #57021 dated 2/15 thru 2/19/02 $206,952.93 Disbursements via debits to checking account dated 2/8 thru 2/19/02 $4,535,390.35 Total Accounts Payable T) A ZTT) ! T $381,999.22 Payroll Checks and Direct Deposits dated 2/15/02 $36,396.61 Payroll Deduction checks #87938 thru #87943 dated 2/15/02 $418,395.83 Total Payroll $4,953,786.18 GRAND TOTAL 2. Penalty Structure Tobacco Non - Compliance Adopted the following ordinance amending Chapter 10 of the City of Maplewood Code Relating to the Illegal Sale of Tobacco Products to Minors: City Council Meeting 02 -25 -02 2 Ordinance 823 Amending Chapter 10 of the City of Maplewood Code Relating to the Illegal Sale of Tobacco Products to Minors Sec. 10 -22 Prohibited Sales It shall be a violation of this Ordinance for any person to sell or offer to sell any tobacco, tobacco product, or tobacco related device to any person under the age of eighteen (18) years. No person shall sell, offer for sale, or dispense single packages of cigarettes or smokeless tobacco in open displays which are accessible to the public without the intervention of a store employee. No person shall sell, offer for sale or dispense any other tobacco - related product through the use of self-service merchandising unless a responsible employee is present to view and monitor the self - service display and prevent the purchase or theft of such products by minors and the self- service display is equipped with an alarm system or locking device capable of preventing the theft of tobacco-related products and the display is located within ten (10) feet of the sales counter and in plan view of a responsible employee. A license holder who operates an establishment or fully enclosed portion of an establishment that sells only tobacco - related products is exempt from the self- service merchandising provision if the license holder prohibits anyone under eighteen (18) years of age from entering the establishment or fully enclosed portion of an establishment unless accompanied by a parent and the license holder conspicuously displays a notice prohibiting persons under eighteen (18) years of age from entering the establishment unless accompanied by a parent. Sanctions for License Violations: A licensee shall pay to the City a civil penalty of $250 for an initial violation, $500 for a second violation and $1,000 for a third violation of any provision of the Section or state laws governing the sale of tobacco-related products. The imposition of a civil penalty shall be issued by the City Manager or the City Manager's designated representative. The decision of the City Manager or the City Manager's designee maybe appealed by the licensee to the City Council within (10) days after receiving written notice of the decision. The City Council may revoke or suspend a license for a fourth violation or any subsequent violation of a provision of this Section or state laws governing the sale of tobacco-related products. A revocation, suspension or civil penalty shall be preceded by written notice to the licensee and a public hearing before the City Council. The notice shall give at least eight (8) days' notice of the time and place of the public hearing and shall state the nature of the charges against the licensee. 3. Transfer to Close Fund for Tri- District School Pond Outlet Project Approved a transfer of $133.33 from the Street Construction State Aid Fund and authorized appropriate budget changes. 4. Change Order - Maplewood Community Center Dehumidification System Upgrade Approved a change order for an additional amount of $26, 845.00 to replace coils in the dehumidification system at the Maplewood Community Center. H. . PUBLIC HEARINGS 1. 7:00 p.m. Gladstone South Neighborhood Street Improvements, Project 00 -03 Resolution Ordering Improvement After Public Hearing — 4 Votes City Council Meeting 02 -25 -02 a. City Manager Fursman introduced the staff report. b. City Engineer Ahl presented the specifics of the report. C. Assistant City Engineer Cavett provided further details. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Betty David, 183 8 Clarence Street, Maplewood Laura Munson, 1770 Ide Street, Maplewood Lowell Colliander, 1839 Barclay Street, Maplewood Tom Mathisen, 1843 Clarence Street, Maplewood Brad Richter, 1765 Ide Street, Maplewood Susan Munson, 1784 Ide Street, Maplewood Fred Coleman, 1836 Ide Street, Maplewood Julie Stienberg, 1854 Barclay Street, Maplewood Dick Martinson, 1801 Clarence Street, Maplewood Rod Danielson, 1372 Price Street, Maplewood e. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to approve the following resolution (Option B) ordering the improvement of the Gladstone South Neighborhood Streets, City Project, 00 -03, which would exclude Ide Street and Sophia Avenue from the project: RESOLUTION 02 -02 -019 ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, a resolution of the city council adopted the 11th day of February, 2002, fixed a date for a council hearing on the proposed construction of the Gladstone South Neighborhood Street Improvements, City Project 00 -03, AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on February 25, 2002, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost - effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to the Gladstone South Neighborhood Streets, City Project 00 -03. 2. Such improvement is hereby ordered as' proposed in the council resolution adopted the 25th day of February 2002. City Council Meeting 02 -25 -02 4 3. The city engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. A project budget shall be established as approved by the city council. WHEREAS, two financing plans have been presented for council approval. Option A includes all streets as presented in the feasibility study, and Option B has excluded costs and financing for eliminating Ide Street and Sophia Avenue from the project, as identified in the feasibility study. Street assessments: Storm assessments: Sewer utility fund: SPRWS obligation: City general tax levy Total Seconded by Mayor Cardinal Option B $1,004,500 (30 %) 155 (4 %) 153 (5 %) 223 (7 %) 1,809,300 (54 %) $3 (100 %) Ayes -Mayor Cardinal, Councilmembers Collins, Koppen, Wasiluk Nays - Councilmember Juenemann 2. 7:15 p.m. Carriage Homes of Maple Hills (Parkway Drive) A. Conditional Use Permit for Planned Unit Development B. Code Variation — Street Right -of -Way Width C. Code Variation — Street Pavement Width D. Preliminary Plat E. Design Approval a. b. C. d. e. City Manager Fursman introduced the staff report. Associate Planner Roberts presented the specifics of the report. Commissioner Gary Pearson presented the Planning Commission Report. Boardmember Matt Ledvina presented the Design Review Board Report. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Richard Hocking, Attorney representing Bridgeland Development Company Peter Knable, Project Engineer Steve Nelson, Bridgeland Development Richard Currie, 1937 W. Kenwood Drive, Maplewood Carolyn Chesebrough, 1805 Arcade Street, Maplewood Jim Stuckenschmidt, 907 Frost Avenue, Maplewood Lyle Nelson, 334 Cherokee Avenue W. #412, Maplewood Option A $1,076,520 (30 %) 14800 (4 %) 172 (5 %) 256 (7 %) 1,976,200 (54 %) $3,630,000 (100 %) City Council Meeting 02 -25 -02 5 Bob Malmgren, 721 E. Larpenteur Avenue, Maplewood Ferdie Kaczka, 721 E. Larpenteur Avenue, Maplewood Jan Christison, 1203 Parkway Drive, Maplewood Adolph Palme and Mother, 1721 Arcade Street, Maplewood Pat Blank,'711 E. Larpenteur, Maplewood Carol Hackelman, 735 Larpenteur Avenue, Maplewood Pete Boulay, 1100 E. County Road C, Maplewood Peter Knable, Project Engineer, Second Appearance Steve Walbreak, Centex Homes f. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to approve the following Conditional Use Permit resolution for a Planned Unit Development for the Carriage Homes of Maple Hills development on the north side of Parkway Drive on the site of the Maple Hills Golf Course. Approval is based on the developer pa ing all reasonable costs for the City's Traffic Engineer to analyze the Parkway Drive entrance and the developer shall im lement the Traffic Engineer's recommendations to the satisfaction of the Cit Engineer: RESOLUTION 02 -02 -020 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Mr. Steve Nelson, representing Bridgeland Development Company, applied for a conditional use permit (CUP) for the Carriage Homes of Maple Hills residential planned unit development (PUD). WHEREAS, this permit applies to Maple Hills Golf Course property for the Carriage Homes of Maple Hills PUD north of Parkway Drive and Larpenteur Avenue and west of Highway 61 in Section 17, Township 29, Range 22, Ramsey County, Minnesota. (PIN 17- 29- 22 -44- 0009.) WHEREAS, the history of this conditional use permit is as follows: 1. On February 4, 2002, the planning commission recommended that the city council approve this permit. 2. On February 25, 2002, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. City Council Meeting 02 -25 -02 6 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the plans approved by the city. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans. Such changes shall include: a. Revising the grading and site plans to show: (1) The developer minimizing the loss or removal of natural vegetation. (2) All driveways at least 20 feet wide. If the developer wants to have parking on one side of the public street, then that street must be at least 28 feet wide. (3) All parking stalls with a width of at least 9.5 feet and a length of at least 18 feet. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. Have the city engineer approve final construction and engineering plans. 4. The approved setbacks for the principal structures in the Carriage Homes of Maple Hills Townhome PUD shall be: a. Front -yard setback (from a public street or a private driveway): minimum - 20 feet, maximum - none b. Front -yard setback (public side street): minimum - 20 feet, maximum -none c. Rear -yard setback: 50 feet from any adjacent residential property line d. Side -yard setback (town houses): minimum - 20 feet from a property line and 20 feet minimum between buildings. City Council Meeting 02 -25 -02 7 5. If the city council decides there is not enough on -site parking after , the town houses are occupied, the city may require additional parking. 6. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing unit at the time of the building permit for each housing unit. 7. The city council shall review this permit in one year. Seconded by Councilmember Juenemann Ayes -All Councilmember Koppen moved to approve the following resolution approving a city code variation to have a 50- foot -wide street right -of -way instead of a 60- foot - right -of -way for Maple Hills Drive in the Carriage Homes of Maple Hills: RESOLUTION 02 -02 -021 STREET RIGHT -OF -WAY WIDTH CODE VARIATION RESOLUTION WHEREAS, Mr. Steve Nelson, of Bridgeland Development Company, requested a variation from the city code. WHEREAS, this code variation applies to the Carriage Homes of Maple Hills PUD that is north of Parkway Drive and Larpenteur Avenue and west of Highway 61. WHEREAS, the partial legal description for this property is: In the S.E. 1/4 of the S.E. 1/4 of Sec. 17, T.2% R.22, Ramsey County, MN. (PIN 17- 29- 22 -44- 0009). WHEREAS, Section 29 -53 of the Maplewood City Code requires that local residential streets have 60 feet of right -of -way. WHEREAS, the applicant is proposing a local street in the development with 50- foot -wide right -of -ways and reduced street pavement widths. WHEREAS, this requires a variation of ten feet. WHEREAS, the history of this variation is as follows: The Maplewood Planning Commission reviewed this request on February 4, 2002. The planning commission recommended that the council approve the proposed code variation. The Maplewood City Council held a public hearing on February 25, 2002. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and to present written statements. The council also considered reports and recommendations from the city staff. NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council approve the above - described variation subject to the city engineer approving the construction plans. Seconded by Councilmember Juenemann Ayes -All City Council Meeting 02 -25 -02 8 Councilmember Koppen moved to approve the following resolution approving a city code variation for a 24- foot -wide public street (Maple Hills Drive) in the Carriage Homes of Maple Hills: RESOLUTION 02 -02 -022 STREET PAVEMENT WIDTH CODE VARIATION RESOLUTION code. WHEREAS, Mr. Steve Nelson of Bridgeland Development Company requested a variation from the city WHEREAS, this code variation applies to the Carriage Homes of Maple Hills PUD that is north of Parkway Drive and Larpenteur Avenue and west of Highway 61. WHEREAS, the partial legal description for this property is: 111 •� In the southeast 1 /4 of the southeast 1/4 of Sec. 17, T.29, R.22, Ramsey County, MN. (PIN 17- 29- 22 -44- WHEREAS, Section 29- 52(a)(9) of the Maplewood City Code requires that local residential streets shall be 32 feet in width, measured between faces of curbs. WHEREAS, the applicant is proposing a 24- foot -wide public street with no parking on both sides of the street. WHEREAS, this requires a variation of eight feet. WHEREAS, the history of this variation is as follows: The Maplewood Planning Commission reviewed this request on February 4, 2002. The planning commission recommended that the council approve the proposed code variation. The Maplewood City Council held a public hearing on February 25, 2002. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and to present written statements. The council also considered reports and recommendations from the city staff. NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council approve the above - described variation subject to no parking on the street that is less than 28 feet wide and the developer paying the city for the cost of no- parking signs. Seconded by Councilmember Wasiluk Ayes -All Councilmember Koppen moved to approve the following resolution of the preliminary plat for the Carriage Homes of Maple Hills: Seconded by Councilmember Juenemann Ayes -All Councilmember Koppen moved to approve the Carriage Homes of Maple Hills preliminary plat. The developer shall com lete the following before the city council a roves the final lat: 1. Sign an agreement with the city that guarantees that the developer or contractor will: City Council Meeting 02 -25 -02 9 a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Have Excel Energy install Group V rate street lights in at least 10 locations - primarily at street and driveway intersections and street or driveway curves. The exact style and location shall be sub j ect to the city engineer's approval. d. Provide all required and necessary easements. e. Cap, seal and abandon any wells that may be on the site, subject to Minnesota rules and guidelines. f. Pay the costs related to the engineering department's review of the construction plans. g. For the trails and sidewalks, complete the following: (1) Construct an eight - foot -wide paved public walkway from Maple Hills Drive to the Gateway Trail. This trail shall be in an 18- foot -wide trailway or pedestrian way or in an easement. (2) Construct asix- foot -wide concrete sidewalk between Maple Hills Drive and the pond in the center of the site. (3) The developer shall build the trail, sidewalks and fencing with the driveways and streets before the city approves a final plat. (4) The city engineer must approve these plans. h. Petition and work with the city for the realignment of the sanitary sewer and the installation of the sewer lift station on the site. This sewer project also will require an assessment agreement between the developer and the city to compensate the city for the benefit the developer receives from the city sewer construction. 2.* Have the city engineer approve final construction and engineering plans. These plans shall include grading, utility, drainage, erosion control, tree, trail, sidewalk, driveway and street plans. Specifically: a. The plans shall meet the requirements of the city engineer, including the comments and requirements of the Assistant City Engineer as outlined in his memo of 1- 29 -02. b.* The tree plan shall: (1) Be approved by the city engineer before site grading or final plat approval. (2) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. (3) Show the size, species and location of the replacement and screening trees. The deciduous trees shall be at least two and one half (2 1/2) inches in diameter and shall be a mix of red and white oaks, ash, lindens, sugar maples or other native species. The coniferous trees shall be at least eight (8) feet tall and shall be a mix of Austrian Pine, Black Hills Spruce and other City Council Meeting 02 -25 -02 10 species. (4) Show no tree removal in the buffer zones or beyond the approved grading and tree limits. (5) Include for city staff a detailed tree planting plan and material list. (6) Group the new trees together. These planting areas shall be: (a) near the ponding areas (b) on the slopes (c) along the trail (d) along the north and east sides of Maple Hills Drive to help screen the proposed buildings from the neighbors (e) along the south side of the site to screen the development from the existing town houses to the south The developer may use the tree groupings to separate the different types of residences. (7) Show the planting or transplanting of at least 74 trees after the site grading is done. c. The street, trail, sidewalk and utility plans shall show the coordination of the water main locations, alignments and sizing with the standards and requirements of the Saint Paul Regional Water Services (SPRWS). Fire flow requirements and hydrant locations shall be verified with the Maplewood Fire Department. d. Revise the design of the entry road into the site (Maple Hills Drive where it meets Parkway Drive) so it is as far south on Parkway Drive as possible and so it has aleft -turn and aright -turn exit lane. 3. Pay the costs related to the engineering department's review of the construction plans. 4. Change the plat as follows: a. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. b. Show the wetland boundaries on the final plat as approved by the watershed district. c. Make as many of the property lines as is reasonably possible radial to the cul -de -sacs or perpendicular to the driveways and street right -of -ways. d. Show the trails in publicly -owned property or easements. The developer shall record with Ramsey County a separate deed for the trail that will connect to the Gateway Trail. 5. Secure and record with the final plat all required easements for the development. These shall include: a. Any off -site drainage and utility easements. b. Wetland easements over the wetlands and any land within 25 feet surrounding a Class IV wetland. The easement shall prohibit any building or structures within 25 feet of the Class IV wetland or any City Council Meeting 02 -25 -02 11 mowing, cutting, filling, grading or dumping within 25 feet of the wetland or within the wetland itself. The purpose of the easements is to protect the water quality of the wetlands from fertilizer and runoff. They also are to protect the wetland habitat from encroachment. c. Any easements the city may need for the realignment of the sanitary sewer or the construction of the new lift station on the site. d. The easement for the trail between Maple Hills Drive and the Gateway Trail. 6. Record the following with the final .plat: a. All homeowner's association documents. These documents must assure that there will be one responsible party for the maintenance of the private utilities, driveways, signs and structures. b. A covenant or deed restriction that prohibits any further subdivision or splitting of the lots or parcels in the plat that would create additional building sites unless approved by the city council. c. For the property at 905 Parkway Drive: (1) All agreements between the developer and the property owner of 905 Parkway Drive for changing the parking lot of the office building and for any changes to the existing ingress and egress agreements. (2) The deed that transfers the ownership of Outlot E to the owner of the property at 905 Parkway Drive. d. All wetland, drainage, utility and trail easements. The applicant shall submit the language for these documents, easements, dedications and restrictions to the city for approval before recording. These are to assure there will be one responsible party for the maintenance of the common areas, private utilities, driveways, signs and structures. 7. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. 8. Obtain a permit from the Ramsey- Washington Metro Watershed District for grading. If the developer decides to final plat part of the preliminary plat, the director of community development may waive any conditions that do not apply to the final plat. `The developer must complete these conditions before the city issues a grading permit or approves the final plat. Seconded by Councilmember Juenemann Ayes -All Councilmember Koppen moved to approve the design plans Ldate stamped January 22 and January 23, 2002 for the Carriage Homes of Ma le Hills. The city bases this approval on the findings required by the code. The developer or contractor shall do the following: City Council Meeting 02 -25 -02 12 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a. Have the city engineer approve final construction and engineering plans. These plans shall include the grading, utility, drainage, erosion control, tree, sidewalk and driveway and parking lot plans. The plans shall meet the following conditions and requirements of the assistant city engineer outlined in his memo dated 1 -29 -02 and the following: (1) There shall be no parking on either side of Maple Hills Drive or on the private driveways. The developer or contractor shall post the street and the driveways with no parking signs. (2) The tree plan shall: (a) Show where the developer or contractor will remove, save or replace large trees. (b) Show the size, species and location of the replacement and screening trees. The new screening trees shall be grouped together. These planting areas shall be along the south and east sides of the site to help screen the development from the existing properties to the south and east. The deciduous trees shall be at least two and one half (2 1/2) inches in diameter and shall be a mix of red and white oaks, ash, lindens, sugar maples or other native species. The coniferous trees shall be at least eight (8) feet tall and shall be a mix of Austrian Pine, Black Hills Spruce and other species. (c) Show the planting or transplanting of at least 74 trees after the site grading is done. (d) Show no tree removal beyond the approved grading and tree limits. (e) Include for city staff a detailed tree planting plan and material list. (f) Group the new trees together. These planting areas shall be: (1) near the ponding areas (2) on the slopes (3) along the trail (4) along the north and east sides of Maple Hills Drive to help screen the proposed buildings from the neighbors (5) along the south side of the site to screen the development from the existing town houses to the south (3) All the parking areas and driveways shall have continuous concrete curb and gutter. (4) The site, street, driveway, sidewalk and utility plans shall show: City Council Meeting 02 -25 -02 13 (a) Asix - foot -wide concrete sidewalk between Maple Hills drive and the pond in the center of the site. The public works director shall approve the location and design of the sidewalk. (b) A water service to each unit. (c) The repair of Parkway Drive (street and boulevard) and the driveways in Bennington Woods after the developer connects to the public utilities and builds the private driveways and public street. (d) The coordination of the water main locations, alignments and sizing with the standards and requirements of the Saint Paul Regional Water Services (SPRWS). Fire -flow requirements and hydrant locations shall be verified with the Maplewood Fire Department. (e) The plan and profiles of the proposed utilities. (f) The entry road into the site (Maple Hills Drive where it meets Parkway Drive) as far south on Parkway Drive as possible with a left-turn and aright -turn exit lane. b. Submit a certificate of survey for all new construction and have each building staked by a registered land surveyor. C. Revise the landscape plan for city staff approval showing: (1) The planting of additional native evergreens and shrubbery on the site to provide additional screening and privacy between the proposed town houses and.the existing single dwellings and town houses. The additional trees should include Austrian Pine, Black Hills Spruce, Eastern Red Cedar and Eastern Arborvitae. These additional trees should be located as follows: (a) Along the north property line of Bennington Woods. (b) In Outlot D. on the north and east sides of Maple Hills Drive. (c) Along the south side of Lot 12, east of the driveway to the new building. The trees in these locations shall be at least six feet tall, in staggered rows (if possible) and are to provide screening that is at least 80 percent opaque. (2) Also show the areas noted in (1) above planted with a variety of shrubs (including Alpine Current, Yew, Glossy Black Choke Berry, American Cranberry (short cultivar), Purple Leaf Sand Cherry and Dogwood) to provide a variety of colors and textures. (3) All lawn areas shall be sodded. The city engineer shall approve the vegetation within the ponding area and on the steep slopes. On slopes steeper than 3:1, the developer shall prepare and implement a stabilization and planting plan. These slopes shall be protected with a wood fiber blanket, be seeded with a no- maintenance vegetation and be stabilized before the city approves the final plat. (4) Having in- ground irrigation for all landscape areas (code requirement). City Council Meeting 02 -25 -02 14 d. Show city staff that Ramsey County has recorded the deeds and all homeowner's association documents for this development before the city will issue a certificate of occupancy for the first town house unit. e. Submit a photometric plan for staff approval as required by the city code. f. Submit revised elevations for staff approval showing the following: 1. The brick wainscoting on all four elevations of each building. 2. A screening plan for all mechanical units and meters on or near the buildings. g. The monument sign plans submitted by the developer at the February 12, 2002, CDRB meeting is conceptually approved. The applicant shall submit final sign plans, including the location, height, materials for staff approval. h. Submit samples of all building materials and the color schemes for the buildings to the city for staff approval. 3. Complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction and set new property irons for the new property corners. b. Restore and sod damaged boulevards and sod all turf areas outside of the ponding areas. C. Install a reflectorized stop sign at the Parkway Drive exit, no parking signs along both sides of Maple Hills Drive and the private driveways and addresses on each building for each unit. In addition, the applicant shall install stop signs and traffic directional signs within the site, as required by staff. d. Construct a six - foot -wide concrete public sidewalk between Maple Hills Drive and the pond in the center of the site. The Maplewood Public Works Director shall approve the location and design of the sidewalk. e. Install the trail between Maple Hills Drive and the DNR Gateway Trail. The Maplewood Public Works Director shall approve the location and design of the trail. f. Complete the site grading and install all required landscaping (including the foundation plantings), ponding areas and an in- ground lawn irrigation system for all landscaped areas (code requirement). g. Install continuous concrete curb and gutter along all interior driveways and around all open parking stalls. h. Install on -site lighting for security and visibility, subject to city staff approval. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be City Council Meeting 02 -25 -02 15 completed by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. C. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Juenemann Ayes -All Councilmember Koppen moved to approve the following No Parking resolution for Maple Hills: RESOLUTION 02 -02 -023 NO PARKING RESOLUTION WHEREAS, Maplewood has approved a residential PUD and preliminary plat known as the Carriage Homes of Maple Hills. WHEREAS, the developer wants to have reduced street right -of -way widths, reduced street pavement widths and reduced private driveway widths in this development. WHEREAS, the city has approved reduced street right -of -way widths, reduced street pavement widths and reduced driveway widths in the development, subject to on- street parking restrictions. WHEREAS, Section 29 -52(b) of the city code allows variations from the city code standards if they do not affect the general purpose of the city code. NOW, THEREFORE, IT IS HEREBY RESOLVED that Maplewood prohibits the parking of motor vehicles on both sides of all public streets and driveways less than 28 feet wide and prohibits parking on one side of the public streets and driveways that are 28 feet to 32 feet wide in the Carriage Homes of Maple Hills PUD north of Parkway Drive in Section 17- 29 -22. Seconded by Councilmember Juenemann Ayes -All I. AWARD OF BIDS None J. UNFINISHED BUSINESS None Councilmember Collins moved to extend the council meeting until all items on the agenda are witirP.gged Seconded by Councilmember Wasiluk Ayes -All City Council Meeting 02 -25 -02 16 K. 1. NEW BUSINESS Hazelwood Street Improvements (Gervais to County Road C), Project 99 -07 A. Resolution to Direct the Modification of the Construction Contract B. Resolution for Acceptance of Project a. City Manager Fursman presented the report. b. City Engineer AM presented the specifics of the report. Councilmember Collins moved to approve the following resolutions directing the modification of the existin,g construction contract in the amount of $58,596.48 and acceptance of Project 99 -07 as final: RESOLUTION 02 -02 -024 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 99 -07, Hazelwood Street Improvement, from Gervais Avenue to County Road C East, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 99 -07, Change Orders 1 and 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Orders 1 and 2 in the amount of $58,596.48. The revised contract amount is $667,734.91. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. The revised financing plan is as follows: Original Budget State Aid: Assessments: Sewer Utility Fund: SPRWS : $746,530 282,750 16,350 0 $1,073,300 $593,600 271,700 26,600 4,100 $896,000 RESOLUTION 02 -02 -025 ACCEPTANCE OF PROJECT WHEREAS, the city engineer for the City of Maplewood has determined that Hazelwood Street Improvements, City Project 99 -07, is complete and recommends acceptance of the project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 99 -07 is complete and maintenance of these improvements is accepted by the city. Release of any retainage or escrow is hereby authorized. City Council Meeting 02 -25 -02 Revised Budget 17 Seconded by Councilmember Koppen Ayes -All 2. English Street Improvement, Proj ect 01 -14 A. Approval of Sidewalk Location B. Resolution Requesting Variance from Standards for State Aid Operations a. City Manager Fursman presented the report. b. City Engineer Ahl presented the specifics of the report. Councilmember Wasiluk moved to approve the sidewalk location for English Street on the west side of the newly designed roadway. Seconded by Councilmember Koppen Ayes -All Councilmember Juenemann moved to approve the following resolution requesting a variance form MnDOT' S State Aid standards for the roundabout: RESOLUTION 02 -02 -026 REQUESTING VARIANCE FROM STANDARDS FOR STATE AID OPERATIONS ENGLISH STREET IMPROVEMENTS STATE AID PROJECT NO. 138 - 104 -07 CITY IMPROVEMENT PROJECT NO. 01-14 r WHEREAS, on January 28, 2002, the Maplewood City Council approved a resolution ordering construction of the English Street Improvements from Cope Avenue to Frost Avenue, City Project No. 01 -14, and WHEREAS, the City of Maplewood desires to construct a roundabout at the intersection of Frost Avenue and English Street in cooperation with Ramsey County, and WHEREAS, the City of Maplewood City Engineer is hereby authorized to request a variance from the Commissioner of the Minnesota Department of Transportation, pursuant to Minnesota Rules for State Aid Operations 8820.3300, as they apply to the proposed English Street Improvement Project, City Improvement No. 01 -14, located in Maplewood, Minnesota in Ramsey County. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the variance is requested from the Minnesota Rules for State Aid Operations 8820.9936, adopted pursuant to Minnesota Statutes Chapters 161 and 162, as they apply to the proposed construction of a roundabout at the intersection of Frost Avenue and English Street, so as to allow a 15 mph design speed in lieu of the minimum geometric and design standards required by Minnesota Rules for State Aid Operations 8820.9936. Seconded by Councilmember Collins Ayes -Mayor Cardinal, Councilmembers Collins, Juenemann Nays- Councilmember Wasiluk and Koppen City Council Meeting 02 -25 -02 18 3 . Edgerton./Roselawn Signal System Replacement, City Project 02 -05 A. Approve Project Initiation B. Approve Signal Justification Report C. Approve Project Plans D. Approve Cost Share Agreement with Ramsey County a. City Manager Fursman presented the report. b. City Engineer Ahl presented the specifics of the report. Councilmember Juenemann moved to approve the initiation of the project, the si nal justification report (available in the city engineer's office), project plans and the cost sharing agreement with Ramsey County for an estimated amount of $90,100 and authorize the mayor and city manager to execute said agreement. Seconded by Councilmember Koppen Ayes -All 4. Manufactured Home Park - Closing Ordinance Discussion a. Assistant City Manager Coleman presented the report and the specifics of the report. Councilmember Juenemann moved to direct staff to research and draft a manufactured home closing ordinance ordinance for the City of Maplewood. Staff is to include input from the Planning Commission the Housing Redevelopment Authority, members of APAC (All Parks Alliance for Change) and other stakeholders in the ordinance development process. Seconded by Councilmember Collins Ayes -All L. VISITOR PRESENTATIONS None M. COUNCIL PRESENTATIONS 1. Reference to Olympics Amy Peterson, a Maplewood Resident, D.A.R.E. representative and Olympian will be returning to Minnesota in April. Mayor Cardinal asked staff to contact Amy and inform her that a day in April will be designated and recognized as "Amy Peterson Day ". 2. Roundabout Chief Lukin assured the council that the new street roundabouts will be able to accommodate fire trucks and semi- trailers. 3. City Employee Mayor Cardinal informed council of a longstanding city employee whose wife is seriously ill and extended thoughts to him and his family at this difficult time. 4. State Court of Appeals Decision Mayor Cardinal read into the record the State of Minnesota Court of Appeals decision regarding the compost site that was located on Beam Avenue in Maplewood. 5. Friends of the Parks Tree Sale Councilmember Juenemann noted several types of trees and shrubs are available through the Friends Program. All orders must be placed by April 12, 2002. 6. League of Minnesota Cities Conference for Newly Elected Officials Councilmember Juenemann attended the conference and felt it was an extremely valuable experience for her and distributed to council information received on the importance of goal setting and conducting meetings. City Council Meeting 02 -25 -02 19 N. ADMINISTRATIVE PRESENTATIONS Councilmember Wasiluk moved to approve a joint meeting on March 18, 2002, for the City Council, Park Board and Planning Commission. This meeting will be an open forum for all to share their vision fnr ?.002_ _ Councilmember Collins seconded Ayes -All O. ADJOURNMENT Councilmember Collins moved to adjourn the meeting at 10:50 P.M. Seconded by Mayor Cardinal Ayes - All City Council Meeting 02 -25 -02 20 AGENDA nEM MINUTES CITY COUNCIL /MANAGER WORKSHOP Monday, February 25, 2002 Council Chambers, City Hall 6:30 p.m. A. CALL TO ORDER B. ROLL CALL 0 0 Robert Cardinal, Mayor Present. Kenneth V. Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Absent Others Present: Assistant City Manager Coleman City Clerk Karen Guilfoile APPROVAL OF AGENDA NEW BUSINESS 1. 6:30 Planning Commission Appointment Interviews Action b .4 �' auocll Dat Endoi�6ed A/I odified .� Rejected.., The council interviewed three candidates for a vacancy on the Maplewood Planning Commission. The Planning Commission interviewed all candidates on February 4, 2002, and submitted their recommendation to the council. A fourth interview will be held and a commissioner appointed at the March 11, 2002 Council Meeting. E. FUTURE TOPICS 1. Exploring the Possibilities of a Sister City 2. White Bear Avenue StreetScapes 3. Housing and Business Redevelopment 4. Ordinance Regulating Buckthorn 5. Organized Collection 6. Ward System as Presented by Maplewood Resident Emil Sturzenegger 7. City Hall Courtyard 8. Open Space F. ADJOURNMENT Councilmember Collins moved to adjourn at 6:53 p.m. Seconded by Councilmember Juenemann Ayes -All $6,424.70 Checks #57022 thru #57025 dated 2/15 thru AGENDA NO. G -1 AGENDA REPORT Action by Council TO: City Council Date FROM: Finance Director Endo rsed RE: APPROVAL OF CLAIMS Modified � $18,380.82 Rejected DATE: March 1 2002 --°� Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS T)At7A TIT 17 $6,424.70 Checks #57022 thru #57025 dated 2/15 thru $188,976.80 Disbursements via debits to checking account dated 2/22 thru 3/4/02 $781,203.74 Total Accounts Payable T) A T7T) ! T $372,306.93 Payroll Checks and Direct Deposits dated 3/l/02 $30,449.50 Payroll Deduction checks #88124 thru #88132 dated 3/1/02 $100 Merit Payroll Checks and Direct Deposits dated 2/8/02 $503,019.68 Total Payroll $1,284,223.42 GRAND TOTAL A ttached is a detailed listing of these claims. Please call me at 770 -4513 if you - have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. hu attachments PARNANCEMORMAGMApC1AR MarO1.doc 2/21/02 $99,749.96 Checks #57026 that #57076 dated 2/22 thru 2/26/02 $139,187.73 Disbursements via debits to checking account dated 2/15 thru 2/25/02 $18,380.82 Checks #57077 thru #57079 dated 2/26 thru 3/1/02 $328,483.73 Checks #57080 thru #57135 dated 3/5/02 $188,976.80 Disbursements via debits to checking account dated 2/22 thru 3/4/02 $781,203.74 Total Accounts Payable T) A T7T) ! T $372,306.93 Payroll Checks and Direct Deposits dated 3/l/02 $30,449.50 Payroll Deduction checks #88124 thru #88132 dated 3/1/02 $100 Merit Payroll Checks and Direct Deposits dated 2/8/02 $503,019.68 Total Payroll $1,284,223.42 GRAND TOTAL A ttached is a detailed listing of these claims. Please call me at 770 -4513 if you - have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. hu attachments PARNANCEMORMAGMApC1AR MarO1.doc vchlist Check Register Page: 1 02/22/2002 11:04:41 AM City of Maplewood Check Date 57022 2/15/02 57023 2/15/02 57024 2/21/02 57025 2/21/02 57026 2/26/02 57027 2/26/02 57028 2/26/02 57029 2126/02 Vendor Description /Account 01337 01337 02405 02406 00038 00064 00110 00111 RAMSEY COUNTY -PROP REC & REV RAMSEY COUNTY -PROP REC & REV SENDER'S BAND, THE STEFFEN, SCOTT L ACTION PLUMBING AND HEATING ALDRIDGE, MARK ANDREWS, SCOTT ANIMAL CONTROL SERVICES, INC. 2001 PROP TAXES PID #24.29.22.33.0 2001 PROP TAXES PID #24- 29- 22 -34 -0 CONCERT PERFORMANCE 2/21102 POLICE .OFFICER FOR 2/21 CONCERT REPLACE DEFECTIVE FLUSH VALVE REIMBURSE TUITION & BOOKS FALL 20 REIMBURSE TUITION & BOOKS FALL 20 PATROL & BOARDING FEES PATROL & BOARDING FEES REIMBURSE LUNCH 2/20/02 MONTHLY WATER UTI L - BILL DATE 2/15 6 ACTIVE SHOOTER TRAINING LEASE 28480 - LBS UTILITY CROSSING ID CHECKING GUIDES BUSINESS CARDS WORK STATION BASKET REPAIR EXCESS MONEY COLLECTED FOR PAR ANNUAL MAINTENANCE AGREEMENT REIMBURSE TUITION & BOOKS 2001 REIMBURSE MEALS 2/5 TO 2/6 LEADERSHIP CONFERENCE 2002 DIRECTORY OF MN OFFICIALS REFUND - CHECK SENT TO WRONG PL MEMBERSHIP RENEWAL, STATE VB TOURNAMENT BERTHS REFUND FOR DAMAGE TO DOOR BIRTHDAY CAKES NOTARY SEAL APPLICATION NOTARY COMMISSION APPLICATION DARE GRADUATION CAKE MOTOR VEHICLE SOFTWARE SUPPORT PERA LIFE INSURANCE FINAL BREAKDOWN OF CHOIR TICKET MONTHLY UTIL 1/10 TO 2/7 S2 SEWER & SECURITY LIGHT S4 SEWER REF BILL DIERS - SNORKELING CLASS REF ANN PONATH - SNOWSHOE PROG ER ID #6120- 00,01,51 - 2/15/02 P/R MERCH FOR RESALE MERCH FOR RESALE MERCH FOR RESALE REIMBURSE FALL 2001 BOOKS 2001 PROP TAXES PID #04- 29 -22 -33 -0005 ABSTRACT COPY CAR WASHES MERCH FOR RESALE MERCH FOR RESALE MERCH FOR RESALE PROJ 00 -03 PROF SURVEYING SERVICE COURIER SERVICES 2/11/02 REIMBURSE MILEAGE 2/9 TO 2/15 PROJ 01 -14 DESIGN SRVS - JAN 57030 2/26/02 00162 57031 2/26/02 00198 57032 2/26/02 02401 57033 2/26/02 01834 57034 2/26/02 00423 57035 2/26/02 00447 57036 2/26/02 00489 57037 2/26/02 02407 57038 2/26/02 00692 57039 2/26/02 02408 57040 2/26/02 00821 57041 2/26/02 00857 BAUMAN, GAYLE BOARD OF WATER COMMISSIONERS BURNSVILLE, CITY OF CANADIAN PACIFIC RAILWAY CO DRIVERS LICENSE GUIDE CO. ECOPRINT GRAPHICS SERVICES FACILITY SYSTEMS, INC H & B SPECIALIZED PRODUCTS HUTCHINSON, ANN JOHNSON RADIO COMMUNICATIONS KVAM, DAVID LEAGUE OF MINNESOTA CITIES 57042 2/26/02 02060 LITTLE CANADA, CITY OF 57043 2/26/02 00908 M.R.P.A. 57044 2/26/02 02402 MAPLE RIDGE APTS 57045 2/26/02 00932 MAPLEWOOD BAKERY 57046 2/26/02 00392 MN COMMERCE DEPARTMENT 57047 2/26/02 00392 MN COMMERCE DEPARTMENT 57048 2/26/02 02403 MN DARE INC 57049 2/26/02 02409 MOTOR VEHICLE SOFTWARE GROUP 57050 2/26/02 01126 NCPERS GROUP LIFE INS 612001 57051 2/26/02 01172 NORTH HIGH ALUMNI CHOIR 57052 2/26/02 01175 NORTH ST. PAUL, CITY OF 57053 2/26/02 00001 ONE TIME VENDOR 57054 2/26/02 00001 ONE TIME VENDOR 57055 2/22/02 01311 P.E.R.A. 57056 2/26/02 01254 PEPSI -COLA COMPANY 57057 2/26/02 01331 RABBETT, KEVIN , 57058 2/26/02 01337 RAMSEY COUNTY -PROP REC & REV 57059 2/26/02 01337 RAMSEY COUNTY -PROP REC & REV 57060 2/26/02 01359 REGAL AUTO WASH DETAIL XX, ASSOC. L. 57061 2/26/02 01360 REINHART FOODSERVICE 57062 2/26/02 02404 RLK - KUUSISTO LTD 57063 2/26/02 01372 ROADRUNNER 57064 2/26/02 01398 RYAN, MICHAEL 57065 2/26/02 01409 S.E.H. Amount 338.43 3,486.27 2,500.00 100.00 189.58 648.75 648.75 816.11 698.12 15.00 800.99 300.00 500.00 70.00 135.78 2,635.93 3,523.00 170.31 390.00 583.42 15.21 150.00 284.45 688.74 133.00 220.00 391.57 128.25 40.00 40.00 18.00 550.00 201.00 17.50 1,345.08 401.92 218.29 30.00 9.00 31.89 302.95 770.65 956.30 55.00 713.94 5.00 235.23 183.87 500.76 451.58 8,950.00 23.90 10.98 28,465.82 vchlist Check Register Page: 2 02/22/2002 11:04:41 AM City of Maplewood Check Date Vendor, 57066 2/26/02 02222 SHEFFIELD, OLSON & MCQUEEN INC 57067 2/26/02 01463 SISTER ROSALIND GEFRE 57068 2/26/02 01910 SLUMBERLAND 57069 2/26/02 01823 ST CROIX RECREATION CO INC 57070 2/26/02 02250 STAH N KE, JULIE 57071 2/26/02 01538 STREICHER'S 57072 2/26/02 01578 T.R.F. SUPPLY CO. 57073 2/26/02 01649 TRI -STATE BOBCAT,INC. 57074 2/26/02 02069 ULTIMATE DRAIN SERVICES INC 57075 2/26/02 02290 UNUM LIFE INSURANCE - STD 57076 2/26/02 02410 WELLS FARGO LEASING INC Description /Account DCRP & FLEX PLAN WEEKLY PYMTS MCC MASSAGES TAX ON DELIVERY SERVICE LITTLE DIGGER PERA LIFE INSURANCE REFUND - NOV ANNUAL AMMUNITION PURCHASE GLOVES, HAT LINERS, TOWELS 753 G- SERIES BOBCAT LOADER TV SEWER SERVICE SHORT -TERM DISABILITY - MAR COPIER LEASE PYMT COPIER LEASE PYMT A mount 3,344.00 3.83 1,631.88 12.00 3,493.20 256.50 28, 585.67 165.00 959.66 1,185.35 1,185.35 55 Checks in this report Total checks: 106,174.66 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 02/08/02 02/15/02 02/13/02 02/15/02 02/19/02 02/20/02 02/15/02 02/20/02 02/15/02 02/20/02 02/20/02 02/21/02 02/14/02 02/22/02 02/21/02 02/22/02 02/15/02 02/22/02 02/22/02 02/25/02 Description Elan Financial Services Purchasing card items MN Dept of Natural Reso DNR electronic licenses MN State Treasurer Drivers License /Deputy Registrar MN State Treasurer State Payroll Tax Federal Reserve Bank Savings Bonds MN State Treasurer Drivers License /Deputy Registrar MN Dept of Revenue Fuel Tax MN State Treasurer Drivers License /Deputy Registrar WI Dept of Revenue State Payroll Tax MN State Treasurer Drivers License /Deputy Registrar TOTAL Amount 26,136.69 2,326.00 13,817.40 19,486.18 350.00 13,877.75 422.00 12,903.63 1,770.58 48,097.50 3 vchli t Check Register Page: 1 03/01/2002 11:00:46AM City of Maplewood Check Date Vendor Description /Account Amount 57077 2/26102 00171 BEHAN, JAMES 57078 2/28/02 02416 D E M PS EY, BETH 57079 3/1/02 00968 MEEHAN, JAMES 57080 3/5/02 01047 3M 57081 3/5/02 00008 A. M. E. M. 57082 3/5/02 00058 AICHELE, CRAIG 57083 3/5/02 02413 AQUA - PH I N INC 57084 3/5/02 00021 AWD COOLERS OF MINNESOTA 57085 3/5/02 00174 BELDE, STAN 57086 3/5/02 00340 CRAMER BUILDING SERVICES 57087 3/5/02 02395 CUSTOM REFRIGERATION INC 57088. 3/5/02 00412 DONALD SALVERDA & ASSOCIATES 57089 3/5/02 00463 EMERGENCY APPARATUS MAINT. 57090 3/5/02 02117 ENVIRONMENTAL RESOURCE GROUP 5709? 3/5/02 00499 FAUST, DANIEL 57092 3/5/02 00539 FREEDOM VALU CENTER 57093 3/5/02 02134 GERNES, CAROLE 57094 3/5/02 00587 GOVERNMENT TRAINING SERVICE 57495 3/5/02 00612 GYM WORKS INC 57096 3/5/02 00652 HEINZ, STEVE 57097 3/5/02 00668 HIEBERT, STEVEN 57098 .3/5/02 00767 JOHNSON, KEVIN A 57099 3/5/02 00789 KATH FUEL OIL SERVICE CO 57100 3/5/02 00815 KREINES & KREINES, INC. 57101 3/5/02 00821 KVAM, DAVID 57102 3/5/02 02414 LAW ENFORCEMENT INTELLIGENCE 57103 3/5/02 00857 LEAGUE OF MINNESOTA CITIES 57104 3/5/02 00924 MAINTENANCE ENGINEERING LTD 57105 3/5/02 00942 MARSDEN BLDG MAINTENANCE CO. 57106 3/5/02 01819 MCLEOD USA 57107 3/5/02 00985 METROPOLITAN COUNCIL 57108 3/5/02 01016 MINNCOR INDUSTRIES 57109. 3/5/02 01145 NATL LAW ENFORCEMENT CONF. 57110. 3/5/02 01124 NATW - NATL ASSN OF TOWN WATCH 57111 3/5/02 01202 NYSTROM PUBLISHING CO INC 57112 3/5/02 01215 OLSON, SANDRA K 57113 3/5/02 00001 ONE TIME VENDOR 57114 3/5/02 02415 OTIS, MARY ELLEN M 57115 3/5/02 02043 OVERHEAD DOOR COMPANY 57116 3/5/02 01311 P.E.R.A. 57117 3/5/02 01270 PITNEY BOWES INC. 57118 3/5/02 01283 POST BOARD 57119 3/5/02 01337 RAMSEY COUNTY -PROP REC & REV 57120 3/5/02 01341 RAMSEY CTY FIRE CHIEFS ASSN 57121 3/5/02 01358 REDWOOD SIGN COMPANY 57122 3/5/02 01340 REGIONS HOSPITAL 57123 3/5/02 01360 REINHART FOODSERVICE 57124 3/5/02 01387 ROSSINI, DR. JAMES 57125 3/5/02 01418 SAM'S CLUB DIRECT VACATION P/R CHECK REISSUE LOST 2/15/02 P/R CHECK #878 SEVERENCE PAY WHITE DIAMOND GRADE SHEETING GREEN CUTTABLE FILM MEMBERSHIP DUES REIMBURSE FOR WORK BOOTS REPAIR POOL EQUIPMENT REPAIR POOL EQUIPMENT WATER COOLER - DEC K -9 HANDLER - MAR PUBLIC WORKS ROOF PUBLIC WORKS ROOF REPAIR VULCAN COOLER 2002 LEADERSHIP -TEAM BLDG RETREA REPAIR AMBULANCE #7. CITY LANDFILL CLEANUP REIMBURSE MEAL - 2/20/02 CAR WASHES REIMBURSE MILEAGE 2/14 TO 2/20 2002 LAND USE PLANNING WORKSHOP REPAIR FITNESS BIKES REIMBURSE MEALS - 2/15 TO 2/18 K -9 HANDLER - MAR REIMBURSE MEALS 2/19 TO 2/22 8001 GAL UNLEADED MID -GRADE (89 OC 2002 PLAN WIRELESS SUBSCRIPTION REIMBURSE LUNCH 2/20 VIDEO TAPE SERIES LEAGUE DIRECTORY 60 FLUORESCENT LIGHT BULBS CLEAN SEWER BACKUP PHONE SERVICE WASTEWATER - MAR COMMUNITY POLICING SUPPLIES LAW ENFORCEMENT EXPLORING CONF ANNUAL MEMBERSHIP DUES MCC MEMBERSHIP POSTCARDS REIMBURSE MILEAGE 9/5 TO 2/7 REF WEBSTER PTO - NATURE CTR REIMBURSE MILEAGE 2/20/02 FURNISH & INSTALL COILING DOOR REPAIR EAST BAY DOOR PUBLIC WORK ER ID #6120-00,01 - 08/01/02 P/R POSTAGE METER RESET CHARGES PEACE OFFICER LICENSE HAZARDOUS WASTE GENERATOR LIC 2002 MEMBERSHIP DUES 9 SIGNS - MAPLEWOOD WELCOMES YO PARAMEDIC SUPPLIES COFFEE MAKER FOR CITY HALL PHYSICAL FITNESS PROGRAM - FEB MERCH FOR RESALE PROGRAM SUPPLIES 829.37 57.40 17,494.05 990.49 575.10 200.00 140.25 388.00 209.38 319.02 35.00 50,194.40 -2 253.25 2 704.50 780.00 15.00 210.00 120.45 224.00 261.47 46.14 35.00 21.06 6,999.67 15.00 8.00 195.00 36.43 926.74 354.65 5,151.05 162, 339.50 461.26 2,925.00 25.00 418.00 4.22 5.00 11.42 2,965.00 158.00 42,622.77 19.00 180.00 284.96 60.00 6,000.00 678.86 242.79 100.00 357.32 126.26 vchlist Check Register page: 2 03/01/2002 11:00:46AM City of Maplewood Check Date Vendor 57125 3/5/02 01418 SAM'S CLUB DIRECT 57126 3/5/02 02417 S H EA, ROS E 571271. 3/5/02 02222 SHEFFIELD, OLSON & MCQUEEN INC 57128 3/5/02 02229 SNELL MECHANICAL INC 57129 3/5/02 01504 ST PAUL, CITY OF 57130 3/5/02 01564 SUZANNE'S CUISINE, INC. 57131 3/5/02 01580 TSE, INC. 57132 3/5/02 01739 UNITED RENTALS HIGHWAY TECH 57133 3/5/02 01729 VULCAN INC 57134 3/5/02 01734 WALSH, WILLIAM P. 57135 _ 3/5/02 01828 WEAVER, KRIS A 59 Checks in this report (Continued) MERCH FOR RESALE MERCH FOR RESALE PROGRAM SUPPLIES VENDING MACHINE SNACKS MERCH FOR RESALE PROGRAM SUPPLIES PROGRAM SUPPLIES REIMBURSE FOR SEWER SRV' CLEANI DCRP & FLEX PLAN WEEKLY PYMTS HVAC MECH MAINT CONTRACT -CITY H HVAC MECH MAINT CONT - PW BLDG HVAC MECH MAINT CONTRACT -PARK G REPAIR HEATING SYS - PW BLDG REPAIR TRIPLE DUTY VALVE - PW BLD MCC DEHUMIDIFICATION SYSTEM UPGF LABOR & MATERIALS FOR MCC HEATIN RADIO REPAIRS PARAMEDIC SUPPLIES CRIME LAB SERVICES - JAN FIRE DEPT BANQUET 2/2/02 JANITORIAL SERVICES WORK ZONE TRAFFIC CONTROL COUR VS -6 CROSS BRACKETS COMM PLUMBING INSPECTIONS COMMERCIAL PLUMBING INSPECTIONS REIMBURSE MILEAGE 2/6 TO 2/14 Total checks: Amount 79.18 364.60 126.22 175.04 223.29 377.05 64.05 167.00 32.00 927.00 794.00 354.00 1,274.56 1,339.24 20,000.00 2,322.99 140.57 1,099.96 380.00 4,338.80 600.15 58.00 3,044.50 620.00 142.00 21.90 346,864.55 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 02/15/02 02/20/02 02/25/02 02/26/02 02/27/02 . 02/28/02 02/22/02 03/01/02 03/01102 02/22/02 02/25/02 02/26/02 02/27/02 02/28/02 03/01/02 03/01/02 03/04/02 03/04/02 Elan Financial Services MN Dept of Natural Resources MN State Treasurer MN State Treasurer MN State Treasurer MN State Treasurer Elan Financial Services MN State Treasurer U.S. Treasurer TOTAL Description Purchasing card items DNR electronic licenses Drivers License /Deputy Registrar Drivers License /Deputy Registrar Drivers License /Deputy Registrar Drivers License /Deputy Registrar Purchasing card items Drivers License /Deputy Registrar Federal Payroll Tax Amount 25,889.56 1,675.50 10,260.41 15,769.78 13, 735.15 11, 344.16 10,621.55 20, 749.88 78,930.81 16619 1(jzu �*j CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 7 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 03/01/02 COLLINS, KENNETH 357.47 dd 03/01/02 JUENEMANN, KATHLEEN 357.47 dd 03/01/02 KOPPEN, MARVIN 3 5 7.47 Ad 03/01/02 DARST, ROBERTA 1 dd 03/01/02 FURSMAN, RICHARD 4,846.52 dd 03/01/02 SCHLINGMAN, PAUL 1,951.14 dd 03/01 /02 SEEGER, GERALD 457.99 dd 03/01/02 SWANSON, LYLE 1,627.38 dd 03/01/02 YOUNG, DILLON 735.08 dd 03/01/02 CARLSON, THERESE 2,017.98 dd 03/01/02 LE, SHERYL 3,612.99 dd 03/01/02 FAUST, DANIEL 3,762.14 dd 03/01/02 URBANSKI, HOLLY 1,581.54 dd 03/01/02 ANDERSON, CAROLE 1 dd 03/01/02 BAUMAN, GAYLE 2,575.00 dd 03/01/02 JACKSON, MARY 1 dd 03/01/02 KELSEY, CONNIE 1,599.38 dd 03/01/02 TETZLAFF, JUDY 1 dd 03/01/02 FRY, PATRICIA 1,545.54 dd 03/01/02 GUILFOILE, KAREN 2 dd 03/01/02 OSTER, ANDREA 1 dd 03/01/02 CAROE, JEANETTE 1490.34 dd 03/01/02 JAGOE, CAROL 1 dd 03/01/02 JOHNSON, BONNIE 993.81 dd 03/01/02 OLSON, SANDRA 1,273.52 dd 03/01/02 WEAVER, KRISTINE 1,315.39 dd 03/01/02 CORCORAN, THERESA 1,385.74 dd 03/01/02 MARTINSON, CAROL 1,490.34 dd 03/01/02 POWELL, PHILIP 1,860.59 dd 03/01/02 SPANGLER, EDNA 181.50 dd 03/01/02 THOMALLA, DAVID 3,002.66 dd 03/01/02 WINGER, DONALD 3 dd 03/01/02 ABEL, CLINT 1 dd 03/01/02 ALDRIDGE, MARK 2,580.80 dd 03/01/02 ANDREWS, SCOTT 2,661.94 dd 03/01/02 BAKKE, LONN 203.16 dd 03/01/02 BANICK, JOHN 2,846.10 dd 03/01/02 BELDE, STANLEY 2 dd 03/01/02 BOHL, JOHN 2,424.92 dd 03/01 /02 BOWMAN, RICK 2,301.20 dd 03/01/02 BUSACK, DANIEL 1,825.48 dd 03/01/02 HALWEG, KEVIN 3,195.28 dd 03 /01/02 HEINZ, STEPHEN 2,377.52 dd 03/01/02 HERBERT, MICHAEL 2 7 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD E, CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 03/01/02 HIEBERT, STEVEN 2,545.58 dd 03/01/02 JOHNSON, KEVIN 2,821.95 dd 03/01/02 KARIS, FLINT 2,804.97 dd 03/01/02 KONG, TOMMY 1 dd 03/01/02 KROLL, BRETT 1 dd 03/01/02 KVAM, DAVID 2,734.99 dd 03/01/02 LARSON, DANIEL 2,279.73 dd 03/01/02 LU, JOHNNIE 2,204.93 dd 03/01/02 MARINO, JASON 1,879.80 dd 03/01/02 MARTIN, JERROLD 1 dd 03/01/02 OLSON, JULIE 1,833.84 dd 03/01/02 PALMA, STEVEN 2,469.69 dd 03/01/02 PIKE, GARY 2 dd 03/01/02 RABBETT, KEVIN 2,598.90 dd 03/01/02 STEFFEN, SCOTT 2,895.09 dd 03/01/02 STOCKTON, DERRELL 2,418.03 dd 03/01/02 SZCZEPANSKI, THOMAS 2,301.20 dd 03/01/02 WATCZAK, LAURA 2,182.27 dd 03/01/02 WENZEL, JAY 1,892.38 dd 03/01/02 XIONG, KAO 1,429.05 dd 03/01/02 BERGERON, JOSEPH 2 dd 03/01/02 CROTTY, KERRY 2,372.94 dd 03/01/02 Dom, ALICE 2,289.31 dd 03/01/02 ERICKSON, VIRGINIA 2,281.38 dd 03/01/02 EVERSON, PAUL 1,916.05 dd 03/01/02 FLOR, TIMOTHY 2 dd 03/01/02 FRASER, JOHN 2 dd 03/01/02 HALWEG, JODI 1,923.88 dd 03/01/02 MORNING, TIMOTHY 1 dd 03/01/02 PARSONS, KURT 1,941.65 dd 03/01/02 ROSSMAN, DAVID 2,219.47 dd 03/01/02 THIENES, PAUL 2 dd 03/01/02 GERVAIS -JR, CLARENCE 2,201.73 dd 03/01/02 BOYER, SCOTT 562.80 dd 03/01/02 FEHR, JOSEPH 2 dd 03/01 /02 FLAUGHER, JAYME 1,870.90 dd 03/01/02 HOM, HEATHER 1,800.22 dd 03/01 /02 LAFFERTY, WALTER 1,870.90 dd 03/01/02 LINN, BRYAN 1,547.63 dd 03/01/02 PACOLT, MARSHA 1, 83 6.74 dd 03/01/02 RABINE, JANET 2 dd 03/01/02 STAHNKE, JULIE 1 dd 03/01/02 LUKIN, STEVEN 2,894.71 dd 03/01/02 SVENDSEN, RUSTIN 2,311.32 dd 03/01/02 ZWIEG, SUSAN 1,670.84 dd 03/01/02 DOLLERSCHELL, ROBERT 260.67 E, CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD N] CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 03/01/02 AHL, R. CHARLES 3 dd 03/01/02 NIVEN, AMY 677.23 dd 03/01/02 PRIEFER, WILLIAM 2,152.74 dd 03/01/02 WEGWERTH, JUDITH 1 dd 03/01/02 BRINK, TROY 1 dd 03/01/02 DEBILZAN, THOMAS 1 dd 03/01/01 EDGE, DOUGLAS 1 dd 03/01/02 KANE, MICHAEL 2 dd 03/01/02 LUNDSTEN, LANCE 2,706.02 dd 03/01/02 LUTZ, DAVID 1 dd 03/01/02 MEYER, GERALD 1,773.54 dd 03/01/02 NAGEL, BRYAN 1,761.96 dd 03/01/02 OSWALD, ERICK 1,670.34 dd 03/01/02 TEVLIN, TODD 1,388.47 dd 03/01/02 CAVETT, CHRISTOPHER 2,828.79 dd 03/01/02 DUCHARME, JOHN 2,003.14 dd 03/01/02 PECK, DENNIS 2 dd 03/01/02 PRIEBE, WILLIAM 2 dd 03/01/02 SCHACHT, ERIN 1,759.55 dd 03/01/02 ANDERSON, BRUCE 3 dd 03/01/02 DOHERTY, KATHLEEN 1,611.94 dd 03/01/02 MARUSKA, MARK 2,341.54 dd 03/01/02 SCHINDELDECKER, JAMES 1 dd 03/01/02 GREW- HAYMAN, JANET 1,091.65 dd 03/01/02 HUTCHINSON, ANN 1 dd 03/01/02 KO S, HEATHER 387.50 dd 03/01/02 NELSON, JEAN 1 dd 03/01/02 GAYNOR, VIRGINIA 1 dd 03/01/02 COLEMAN, MELINDA 3 dd 03/01/02 EKSTRAND, THOMAS 2,388.78 dd 03/01/02 KROLL, LISA 940.75 dd 03/01/02 LIVINGSTON, JOYCE 821.76 dd 03/01/02 SINDT, ANDREA 1,325.77 dd 03/01/02 THOMPSON, DEBRA 625.97 dd 03/01/02 YOUNG, TAMELA 1,175.94 dd 03/01/02 BERGO, CHAD 1,805.38 dd 03/01/02 FINWALL, SHANN 1 dd 03/01/02 ROBERTS, KENNETH 2 dd 03/01/02 CARVER, NICHOLAS 2 dd 03/01/02 FISHER, DAVID 2,508.26 dd 03/01/02 ANZALDI, MANDY 518.00 dd 03/01/02 BJORK, BRANDON 335.19 dd 03/01/02 FINN, GREGORY L617.74 dd 03/01/02 FLUG, ELAINE 27.75 dd 03/01/02 GRAF, MICHAEL 1 dd 03/01/02 KELLY, LISA 1 N] CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 03/01/02 LUSHANKO, ADAM 42.00 dd 03/01/02 MCBRIDE, PATRICK 80.00 dd 03/01/02 NIEMCZYK, BRIAN 80.00 dd 03/01/02 ROBBINS, AUDRA 1,499.14 dd 03/01/02 TAUBMAN, DOUGLAS 2,357.47 dd 03/01 /02 WOODFORD, MATT 40.00 dd 03/01/02 BREHEIM, ROGER 1,744.70 dd 03/01/02 NORDQUIST, RICHARD 1,703.66 dd 03/01/02 OTIS, MARY ELLEN 641.97 dd 03/01/02 SCHULTZ, SCOTT 1,826.50 dd 03/01/02 COLEMAN, PHILIP 430.17 dd 03/01/02 CROSSON, LINDA 1,950.34 dd 03/01/02 EASTMAN, THOMAS 2,277.54 dd 03/01/02 ERICKSON, KYLE 878.88 dd 03/01/02 HABLE, NATASHA 289.23 dd 03/01/02 HERS OM, HEIDI 1 dd 03/01/02 MCCLUNG, HEATHER 828.83 dd 03/01/02 STAPLES, PAULINE 2 dd 03/01/02 AHL, KAREN 65.00 dd 03/01/02 ATKINS, KATHERINE 130.13 dd 03/01/02 CORNER, AMY 60.30 dd 03/01/02 DEGRAW, KRYSTAL 146.00 dd 03/01/02 ERICKSON, CAROL 43.50 dd 03/01/02 GREENWALT, SARAH 377.84 dd 03/01/02 HASSENSTAB, DENISE 103.50 dd 03/01/02 HORWATH, RONALD 1,499.14 dd 03/01/02 KOEHNEN, AMY 19.80 dd 03/01/02 MARUSKA, ERICA 301.35 dd 03/01/02 WHITE, NICOLE 83.91 dd 03/01/02 WORWA, LINDSAY 323.65 dd 03/01/02 GROPPOLI, LINDA 327.80 dd 03/01/02 RENSLOW, RITA 316.81 dd 03/01/02 LONETTI, JAMES 944.03 dd 03/01/02 PRINS, KELLY 953.98 dd 03/01/02 REILLY, MICHAEL 1,314.34 dd 03/01/02 SARPONG, SEAN 193.58 dd 03/01/02 HURLEY, STEPHEN 2 Wf 57077 02/26/02 BEHAN, JAMES 1,672.74 Wf 87948 03/01/02 CARDINAL, ROBERT 406.20 Wf 87949 03/01/02 WASILUK, JULIE 357.47 Wf 87950 03/01/02 INGVOLDSTAD, CURTIS 100.00 Wf 87951 03/01/02 JAHN, DAVID 1,454.34 Wf 87952 03/01/02 MORIN, TROY 156.00 Wf 87953 03/01/02 GENNOW, PAMELA 325.00 Wf 87954 03/01/02 MATHEYS, ALANA 1,741.94 Wf 87955 03/01/02 HANSEN, LORI 1,396.74 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD it CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 87956 03/01/02 VIETOR, LORRAINE 1,615.26 Wf 87957 03/01/02 PALANK, MARY 1,544.68 wf 87958 03/01 /02 RICHIE, CAROLE 1,490.34 Wf 87959 03/01/02 SVENDSEN, JOANNE 1,760.70 Wf 87960 03/01/02 TICHY, PAMELA 90.00 Wf 87961 03/01/02 BARTZ, PAUL 2 Wf 87962 03/01/02 HALEY, BRANDON 1,535.17 Wf 87963 03/01/02 RYAN, MICHAEL 330.00 Wf 87964 03/0 1 /02 STEINER, JOSEPH 180.00 Wf 87965 03/01/02 WELCHLIN, CABOT 2,499.06 Wf 87966 03/01/02 MEEHAN, JAMES 1,839.86 Wf 87967 03/01/02 SHORTREED, MICHAEL 2,643.88 Wf 87968 03/01/02 CUDE, LARRY 418.59 Wf 87969 03/01/02 FREBERG, RONALD 1,699.14 Wf 87970 03/01/02 JONES, DONALD 1,526.22 Wf 87971 03/01/02 ELIAS, JAMES 2,143.94 Wf 87972 03/01 /02 GROVER, CAROLYN 151.20 Wf 87973 03/01/02 LINDBLOM, RANDAL 2 Wf 87974 03/01/02 EDSON, DAVID 1,702.38 Wf 87975 03/01/02 HELEY, ROLAND 1,699.14 Wf 87976 03/01/02 HINNENKAMP, GARY 1 Wf 87977 03/01/02 LINDORFF, DENNIS 1 Wf 87978 03/01/02 NAUGHTON, JOHN 1 Wf 87979 03/01/02 NOVAK, MICHAEL 1,447.14 Wf 87980 03/01/02 GERNES, CAROLE 378.13 Wf 87981 03/01/02 SOUTTER, CHRISTINE 165.38 Wf 87982 03/01/02 WORDEN, KRISTEN 23.00 Wf 87983 03/01/02 BUNCE, LARRY 1 Wf 87984 03/01/02 WENGER, ROBERT 2,187.14 Wf 87985 03/01/02 ADAMS, CAILIN 100.00 Wf 87986 03/01/02 ANDERSON, MIKE 31.50 Wf 87987 03/01/02 BABCOCK, STEVEN 41.00 Wf 87988 03/01/02 BANICK, PETER 42.00 Wf 87989 03/01/02 BANICK, STEVE 31.50 Wf 87990 03/01/02 CHEZIK, STACEY 13.00 Wf 87991 03/01/02 CHOINIERE, ROBERT 51.00 Wf 87992 03/01/02 CHRISTIANSON, SARA 204.25 Wf 87993 03/01/02 CONLIN, NICOLE 35.00 Wf 87994 03/01/02 DANIELS, TIMOTHY 14.50 Wf 87995 03/01/02 DAVISON, LINCOLN 416.00 Wf 87996 03/01/02 ECKER, JEFF 44.00 Wf 87997 03/01/02 FLUG, MEGAN 136.13 Wf 87998 03/01/02 FRANK, LAURA 488.75 Wf 87999 03/01/02 FRANK, SARAH 32.50 wf 88000 03/01/02 FURLONG, MICHAEL 42.00 Wf 88001 03/01/02 GLASS, DANIEL 22.00 it CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 12 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 88002 03/01/02 GORE, MICHAEL 31.50 wf 88003 03/01/02 GOULET, NICOLE 22.00 wf 88004 03/01/02 HARGROVE, CAYLA 45.00 wf 88005 03/01/02 HELKAMP, KAYLA 13.00 wf 88006 03/01/02 HOLDER, RYAN 69.00 wf 88007 03/01/02 HORNER, JAY 78.75 wf 88008 03/01/02 HORNER, KIMBERLY 13.00 wf 88009 03/01/02 JAWORSKI, ERIC 42.00 wf 88010 03/01/02 JOHNSON, SARA 70.00 wf 88011 03/01/02 KINNING, KATIE 14.00 wf 88012 03/01/02 KLEM, JOSH 60.00 wf 88013 03/01/02 KRIER, JOHN 44.00 wf 88014 03/01/02 LANDE, JOSEPH 29.00 wf 88015 03/01/02 MANTALICA, LUKE 226.00 wf 88016 03/01/02 MICK, KYLE 43.00 wf 88017 03/01/02 MILLER, SHELBY 13.00 wf 88018 03 /01 /02 MULLEN, DANIEL 20.50 wf 88019 03/01/02 NIEMCZYK, ANTHONY 96.00 wf 88020 03/01/02 O'GRADY, BENJAMIN 21.75 wf 88021 03/01/02 OHLHAUSER, MEGHAN 200.00 wf 88022 03/01/02 PETERSON, BRYNN 32.50 wf 88023 03/01/02 PREW, BRIANNE 39.00 wf 88024 03/01/02 RAJAN, RAJIU .77.00 wf 88025 03/01/02 RASMUSSEN, DAVID 33.00 wf 88026 03/01/02 RAPE, HOLLY 13.00 wf 88027 03/01/02 REICHLING, DANIEL 28.00 wf 88028 03/01/02 ROERING, JORDAN 32.25 wf 88029 03/01/02 RYDEL, RACHEL 123.50 wf 88030 03/01/02 SHOBERG, KARI 127.50 wf 88031 03/01/02 SIKORA, JACOB 98.00 wf 88032 03/01/02 SPENCER, WILLIAM 45.00 wf 88033 03/01/02 UNGAR, KRISTOPHER 21.75 wf 88034 03/01/02 WESTBROCK, REBECCA 34.00 wf 88035 03/01/02 WILLIAMS, ERICA 26.00 wf 88036 03/01/02 ZIELINSKI, JOSEPH 30.00 wf 88037 03/01/02 GERMAIN, DAVID 1 wf 88038 03/01/02 HAAG, MARK 1,662.74 wf 88039 03/01/02 NADEAU, EDWARD 2,341.54 wf 88040 03/01/02 FUDGE, SUSAN 149.60 wf 88041 03/01/02 GLASS, JEAN 1 wf 88042 03/01/02 HOIUM, SHEILA 929.06 wf 88043 03/01/02 MOY, PAMELA 351.10 wf 88044 03/01/02 PARTLOW, JOSHUA 288.60 wf 88045 03/01/02 ROA, MILTON 278.80 wf 88046 03/01/02 SANTIAGO -SOLA, JESSICA 353.60 wf 88047 03/01/02 SCHMIDT, RUSSELL 1 12 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD iK CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 88048 03/01/02 SHOBERG, CARY 711.74 wf 88049 03/01/02 TOLBERT, FRANCINE 231.20 wf 88050 03/01/02 UNGER, MARGARET 822.19 wf 88051 03/01/02 VELASQUEZ, ANGELA 549.17 wf 88052 03/01/02 ANDERSON, JONI 29.48 wf 88053 03/01/02 BACHMAN, NICOLE 208.93 wf 88054 03/01/02 BADEN, ALISON 323.09 wf 88055 03/01/02 BRENEMAN, NEIL 39.70 wf 88056 03/01/02 CARLSON, JULIE 18.00 wf 88057 03/01 /02 CHAPMAN, JENNY 359.35 wf 88058 03/01/02 CMIEL, NICHOLAS 65.55. wf 88059 03/01/02 COSTA, JOSEPH 156.80 wf 88060 03/01/02 DEMPSEY, BETH 164.40 wf 88061 03/01/02 DIERICH, ANDREA 110.50 wf 88062 03/01/02 DUNK, RYAN 299.00 wf 88063 03/01/02 FIERRO WESTBERG, MELINDA 40.20 wf 88064 03/01/02 FONTAINE, KIM 229.35 wf 88065 03/01/02 GRUENHAGEN, LINDA 246.60 wf 88066 03/01/02 GUZIK, JENNIFER 48.75 wf 88067 03/01/02 HAGGERTY, KATHRYN 92.20 wf 88068 03/01/02 HEINN, REBECCA 144.92 wf 88069 03/01/02 HEXUM, AMANDA 20.00 wf 88070 03/01/02 HOLMGREN, LEAH 174.50 wf 88071 03/01/02 HOULE, DENISE 260.65 wf 88072 03/01/02 HUDELLA, NICOLE 50.00 wf 88073 03/01/02 IRISH, KARL 189.43 wf 88074 03/01/02 JOHNSON, ROBERT 308.13 wf 88075 03/01/02 JOHNSON, SUSAN 40.50 wf 88076 03/01/02 JOVONOVICH, TODD 72.15 wf 88077 03/01/02 JOYER, MARTI 108.50 wf 88078 03 /01 /02 KOEHNEN, MARY 5 93.21 wf 88079 03/01/02 KROLL, MARK 106.50 wf 88080 03/01/02 KRONHOLM, KATHRYN 406.51 wf 88081 03/01/02 MCMA.HON, MELISSA 184.60 wf 88082 03/01/02 MOSSONG, ANDREA 676.07 wf 88083 03/01/02 O'REAGAN, CHRISTINE 22.00 wf 88084 03/01/02 OLSON, MARGRET 131.63 wf 88085 03/01/02 PEHOSKI, JOEL 165.60 wf 88086 03/01/02 RENSTROM, KEVIN 178.49 wf 88087 03/01/02 SCHAEFER, ROB 75.35 wf 88088 03/01 /02 SMITLEY, SHARON 247.20 wf 88089 03/01/02 THUNSTROM, JUSTIN 48.75 wf 88090 03/01/02 TUPY, HEIDE 36.00 wf 88091 03/01/02 TUPY, MARCUS 226.00 wf 88092 03/01/02 WARNER, CAROLYN 150.20 wf 88093 03/01/02 WEDES, CARYL 120.60 iK CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 14 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 88094 03/01/02 WELTER, ELIZABETH 206.74 Wf 88095 03/01/02 WHITE, TIMOTHY 36.75 Wf 88096 03/01/02 WOODMAN, ALICE 183.75 Wf 88097 03/01/02 ZIELINSKI, JENNIFER 23.70 Wf 88098 03/01/02 BOSLEY, CAROL 103.80 Wf 88099 03/01/02 ERVIN, EMILY 30.00 Wf 88100 03/01/02 HAGLUND, BRIAN 84.00 Wf 88101 03/01/02 HANSEN, ANNA 64.80 Wf 88102 03/01/02 KONECZNY, JENNA 70.88 Wf 88103 03/01 /02 KURKOSKI, STEPHANIE 30.00 Wf 88104 03/01/02 SCHROEDER, KATHLEEN 223.20 Wf 88105 03/01/02 VAN HALE, PAULA 42.00 Wf 88106 03/01/02 DEGREE, AMANDA 112.50 Wf 88107 03/01/02 DIXON, NICOLE 78.60 Wf 88108 03/01/02 DOUGLASS, TOM 653.50 Wf 88109 03/01/02 HEGG, MICHELLE 235.80 Wf 88110 03/01/02 HERRON, MICHELLE 196.85 Wf 88111 03/01/02 KOSKI, JOHN 1,255.94 Wf 88112 03/01/02 LESLIE, DUSTIN 137.00 Wf 88113 03/01/02 PATTERSON, ALBERT 963.45 Wf 88114 03/01/02 PETERSON, LYNDSAY 59.85 Wf 88115 03/01/02 RISTOW, JONATHAN 133.00 Wf 88116 03/01/02 SCHMIDT, WILLIAM 86.45 Wf 88117 03/0 1 /02 SCHULZE, BRIAN 177.80 Wf 88118 03/01/02 SEVERSON, HOLLY 130.83 Wf 88119 03/01/02 YOUNG, MATTHEW 179.55 Wf 88120 03/01/02 ZIEMER, NICOLE 78.60 Wf 88121 03/01/02 AICHELE, CRAIG 1 Wf 88122 03/01/02 MULVANEY, DENNIS 1,913.20 Wf 88123 03/01/02 PRIEM, STEVEN 1 372,306.93 14 Memo AGENDA REPORT Action by Council To: Maplewood City Council °} Date Endorsed From Richard Fursman, City Manager Modified Clerk Rejected CC: City � Date March 4, 2002 Re Approval of the Fire Department and EMS Study Expenditure INTRODUCTION The City Council requested the Maplewood Fire Department put together a long -range plan. I think it is wise to bring in an outside firm to provide a structured plan for gathering and collating the information that will be necessary in completing this plan. Chief Winger, Chief Lukin and I met with Mr. Steve Eagan, who is a representative of the consulting agency The Mercer Group. After their initial visit and completing a background check into many of the past projects that The Mercer Group has facilitated, we feel that they have the necessary tools to assist us in developing the best possible strategic plan. We have also added in Emergency Management to this study because as of January 1, 2002, it is now under the direction of the Fire Department. As I mentioned to you in my February 26, 2000 Manager's Report, the cost for The Mercer Group study will be between $24,000 and $25,000. This money will come from the Fire, Police and Contingency budget to cover this expense. RECOMMENDATION I recommend the City Council to approve the expenditure of the $24,000 to $25,000 to The Mercer Group for their assistance in developing a strategic plan for both fire and EMS and ask that the Finance Department make the necessary budget adjustment. AGENDA NO. � AGENDA REPORT TO: City Manager FROM: Finance Directory -to-� RE: Transfer from Community Center Operations Fund to Data Processing Fund DATE: February 20, 2002 The city purchased a computer system for the marketing /public relations specialist. The Community Center Operations Fund financed the $6,130.27 purchase. It is city policy to account for all computer systems in the Data Processing Fund. This policy requires that the new computer system be transferred to the Data Processing Fund. The correct way to account for this transaction is to record the transfer as a residual equity transfer between funds. The City Council must approve all interFund transfers. It is recommended that the City Council (1) approve a transfer of $6,130.27 from the Community Center Operations Fund to the Data Processing Fund for the computer system and (2) authorize the appropriate budget changes. P:\ FINANCE \WORD\AGN \TRANSFERMCCTODP.DOC introauction The Maplewood Police Department has received a check for $8,156.43 from White Bear Lake. Background Over a two -year period, the the Maplewood Police Department, in partnership with the. White: Bear Lake Police Department, conducted several training sessions. Our agencies charged participants for this training, and White Bear Lake has now returned .$8,156.43 as our share of the proceeds. Budget Impact would like to use these funds for the following two purposes: 1. To defray the costs. of Lieutenant Kevin Rabbett attending the FBI National Academy during the second quarter of this year. 2. To defray the costs of sending two police officers to paramedic school during the third quarter of 2002. Recommendation To accept these funds and allow the Finance Director to make the appropriate budget adjustments. Action Required Submit to the City Council for review and approval. DSW: js Agenda # MEMORANDUM Action by Council TO; City Manager } ate FROM: Matt Ledvina, Community Design Review Board Chair Endorsed SUBJECT: Community Design Review Board Annual Report Modified DATE: March 4, 2002 Rejected INTRODUCTION Yearly the community design review board (CDRB) outlines the board's actions and activities for the city council. In 2001 the CDRB reviewed 31 items as follows: Type of Proposal New Development Proposals Number Reviewed s • AT & T Cellular Communications Tower -1681 Cope Avenue • Gander Mountain — Birch Run Station • The Gardens Townhouse Development (22 units) — McMenemy Street • Afton Ridge Townhouse Development (40 units) — McKnight and Lower Afton Roads • Comfort Bus —1870 Rice Street • Walgreens —1706 White Bear Avenue o Productive Day Golf Course — Century Avenue and Lower Afton Road • Carefree Villas (12 units) — Gervais Avenue Expansions and Remodeling 13 • Jehovah's Witness Kingdom Hall — 925 Century Avenue North • Rose -Rice Auto Sales —1908 Rice Street • .Maplewood Imports — 2784 Maplewood Drive • Menard's — 2280 Maplewood Drive • 3M Leadership Development Institute — 600 Carlton Street • Dean's Tavern -1986 Rice Street • 5 -8 Club - 2289 Minnehaha Avenue Maplewood Toyota — 2783/2889 Maplewood Drive • Salvation Army Church — 2080 Woodlynn Avenue • Sinclair Station — 2158 Rice Street • Hill Murray Chapel — 2625 Larpenteur Avenue • Specialty Engineering —1766 Highway 36 • McCarron's Water Treatment Plant —1 Rice Street Sign Reviews 1 • Mogren Properties Comprehensive Sign Plan — 2580/2582 White Bear Avenue Type of Proposal Code Changes • Exterior Lighting Ordinance Number Reviewed 1 Variances 1 • Rose -Rice Auto Sales —1908 Rice Street 1 Miscellaneous 7 TOTAL 31 COMPARATIVE INFORMATION Year Number of Items Reviewed 1994 54 1995 57 1996 31 1997 53 1998 35 1999 28 2000 44 2001 31 There is a decrease in the number of items reviewed by CDRB from 2000 to 2001. The main source of the decrease comes in the number of new multi- family developments reviewed. In 2000 the CDRB reviewed nine multi - family developments with some associated variances including: Emma's Place, Woodlyn Heights, New Century, Dearborn Meadow, Pineview Estates, Rosoto Senior Apartments, Birch Glen Apartments, Emerald Estates, and Highpoint Ridge. These nine developments totaled 375 new multi - family units within the city in 2000. In 2001, however, the CDRB reviewed only three multi - family developments including: Afton Ridge, Carefree Villas, and The Gardens. These three developments totaled 74 new multi - family units within the city in 2001. Another area of decrease was in the number of cellular towers reviewed. In 2000 the CDRB reviewed four cellular tower proposals. In 2001, however, the CDRB only reviewed one. COMMUNITY DESIGN REVIEW BOARD MEMBERS Board Member Membership Began Term Expiration Matt Ledvina, Chair 3/10/97 1/1/03 Craig Jorgenson 8/23/99 1/1/04 Linda Olson 3/26/01 1/1/03 Ananth Shankar 8/8/94 1/1/04 CDRB Annual Report 2 March 4, 2002 On January 14, 2002, the city council reappointed Ananth Shankar and Craig Jorgenson to another two -year term. On September 25, 2001, CDRB member Tim Johnson retired from the CDRB leaving one vacancy. The CDRB will interview applicants for the vacancy and will forward a recommendation to the city council. DISCUSSION 2001 Actions /Activities In the year 2001 the CDRB reviewed several commercial additions and remodels including Menard's 33,769 square foot retail addition; remodeling of Beau's Restaurant into the 5 -8 Club Restaurant; a vestibule, maintenance shop, and other exterior improvements to McCarron's Water Treatment Plant. Also reviewed were three new residential developments (The Gardens Townhouses, Afton Ridge Townhouses, Carefree Senior Cottages) and four new commercial developments (Gander Mountain, Comfort Bus, Walgreen's, Productive Day Golf Course). The CDRB continued their research and debate over the city's exterior lighting ordinance. The proposed ordinance changes are intended to improve energy conservation and reduce fight pollution. A final version of the proposed exterior lighting ordinance will be presented to the city council in the spring of 2002. An area of special concern mentioned by the CDRB in the 2001 annual report was the need to evaluate the building and design criteria as it relates to the White Bear Avenue Corridor Study completed in 1999.. Since that time, the city's Hillcrest area on the corner of Larpenteur and White Bear Avenues has been chosen by the Metropolitan Council as a smart growth site for the implementation of pedestrian - friendly redevelopment in the area. The Walgreen's development proposed for the old Burger King site on White Bear Avenue in 2001 gave the CDRB an opportunity to review the White Bear Avenue Corridor principles as well as the new smart growth principles. The CDRB recommended denial of the Walgreen's development because it did meet these principles. 2002 Recommendations /Areas of Concern 1. The CDRB will work with staff on recommended site and design criteria for the city's proposed Hillcrest Village Overlay District ordinance that will incorporate principles from the White Bear Avenue Corridor Study. 2. The CDRB will review and make a recommendation on potential modifications and updates to the city's sign ordinance. 3: The CDRB looks forward to reviewing possible development plans for the 80 -acre Robert Hajicek property near the Maplewood Mail. CONCLUSION In 2002, the CDRB will continue its dedication to the quality design of buildings and developments, ensuring a high quality of life for the citizen's of Maplewood. CDRB Annual Report 3 March 4, 2002 Agenda # MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Assistant Community Development Director SUBJECT: Conditional Use Permit Review LOCATION: 1460 Skillman Avenue PROJECT: Islamic Institute of Minnesota Alsalam Mosque DATE: February 21, 2002 INTRODUCTION Action by Council Date Endorsed mom Modified Rejected Mam The conditional use permit (CUP) at 1464 Skillman Avenue is due for review. This permit is for a church in the former Ramsey County public library building. Refer to the maps on pages 3-5. BACKGROUND On January 22, 1990, the city council made three approvals for this church. They were: 1. A land use plan change from L (library) to C (church). 2. A conditional use permit (CUP) for a church. Refer to the conditions on pages 0 -7. 3. The vacation of the Barclay Street right -of -way that crosses the parking lot on the site. On January 13, 1997, the city council reviewed this CUP and required review again in five years. DISCUSSION The church has met the conditions of the CUP. There is one issue unrelated to the CUP, however. The church recently installed a new heating and air conditioning unit on the building roof. -This mechanical equipment is hidden from most of the nearby homes but is visible from a few of houses. The church roof is unusual in that it has a very gentle slope and is almost conical in shape with a high point in the center of the virtually round roof. The new roof -top eq is very visible from the parking lot side of the building and a few of the neighboring homes. The problem is that a screening . enclosure around it would make it even more noticeable than the equipment by itself. Refer to the photograph on page 8. City code requires that the applicant screen roof -top equipment from residential neighbors' views. The community design review board or the city council may, however, waive this screening requirement if they determine that screening would not improve the buildings appearance. Staff recommends that the city council accept the equipment as is, with the exception that the applicant paint the equipment to match the building. This would be less obtrusive and less noticeable than a screening enclosure. Since the applicant is meeting the CUP requirements, staff recommends that the city council review this permit a only if a problem arises or if the applicant proposes any changes. This time extension should be subject to the - applicant painting the new roof -top mechanical equipment to match the building by June 30, 2002. If the applicant has not painted the equipment by then, the city council shall review this CUP again. . RECOMMENDATION Review this permit again only if a problem arises or if the applicant proposes a change, with the following exception: This time extension is subject to the applicant painting the new roof -top mechanical equipment to match the building by June 30, 2002. If the applicant has not painted the equipment by .then, the city council shall review this permit again. p: Sec. 1 146OS kl l . rev Attachments: 1. Location Map 2. Property Line /Zoning Map 3. Site Plan 4. 1 -22 -96 council minutes S. Photograph 2 Attachryrnt'• 1 4 , • NOR AVE GERVAJS U AVE. AVE GERVAIS m JGERVAIS CT. SHERREN AVE. CASTLE AVE P� K c e ad Lake COPE AVE. COPE AVE. K AVE LARK AVE. a CO. 't R0. o � ' V LAURIE Rd. Z 3�,wwood o tAUR I RU. � • L.ELAND RD. � � �" � � ui 3 t� SAND U R ST AVE. v d v v ce z 0 W � N JUN CTION AVE. tai 4 e x co. RD. , e cr BURKE AVE. o B U HAMBERS ST AVE• as o L� RKE AVE. C C b5 0 O A ELOR IDCE AVE. 3 : 5E wE• SELM o AVE. c�• �. C SR 'CR,q moo SKILL � AV F. �G� cro► L SKILL AVE, HARRIS AVE. SHE •• }f ROSEWOOD AVE. N. Kf A RnSEw00 0 PAMSEY COUNTY o 'o+* RY A NURSI A4 x v E. c X AV ��- AVE. s. G AND w T p fi L r o � MOST Ate I11DR1 CH GOODRICH CL mss` FE N�'ON Ate. i _ 209 COU Su MER Y E. SU M DO -FRISBIE AVE t; t� cL JP LEY Z O W Z C3 okofold So PH IA o % Loke n m "° �y v S HIA AVE W v • PRICE �► b4 ° W • •• • • •• ,• 4%b • , •r • • • • irw 6 lb r • • • • • • 41 • • • • • r • • • •. !• • • • Q• AVE. ARENA n > o RIPLEY AV a m 2 - KINGSTON W J Y W PRICE AVE 3 • LOCATION MAP 3 4 N W W OEMW4T AVE. ;ROOKS A VE BROOKS m • AVE. � SAC TANT AVE. Z • Four s• o fork 0 }• GERVAJS GRAND 1EW A v'E. z W � VIKING DR. AVE GERVAIS m JGERVAIS CT. SHERREN AVE. CASTLE AVE P� K c e ad Lake COPE AVE. COPE AVE. K AVE LARK AVE. a CO. 't R0. o � ' V LAURIE Rd. Z 3�,wwood o tAUR I RU. � • L.ELAND RD. � � �" � � ui 3 t� SAND U R ST AVE. v d v v ce z 0 W � N JUN CTION AVE. tai 4 e x co. RD. , e cr BURKE AVE. o B U HAMBERS ST AVE• as o L� RKE AVE. C C b5 0 O A ELOR IDCE AVE. 3 : 5E wE• SELM o AVE. c�• �. C SR 'CR,q moo SKILL � AV F. �G� cro► L SKILL AVE, HARRIS AVE. SHE •• }f ROSEWOOD AVE. N. Kf A RnSEw00 0 PAMSEY COUNTY o 'o+* RY A NURSI A4 x v E. c X AV ��- AVE. s. G AND w T p fi L r o � MOST Ate I11DR1 CH GOODRICH CL mss` FE N�'ON Ate. i _ 209 COU Su MER Y E. SU M DO -FRISBIE AVE t; t� cL JP LEY Z O W Z C3 okofold So PH IA o % Loke n m "° �y v S HIA AVE W v • PRICE �► b4 ° W • •• • • •• ,• 4%b • , •r • • • • irw 6 lb r • • • • • • 41 • • • • • r • • • •. !• • • • Q• AVE. ARENA n > o RIPLEY AV a m 2 - KINGSTON W J Y W PRICE AVE 3 • LOCATION MAP 3 4 N LOCATION MAP 3 4 N Attachment ?_ I b 34 S 1 esAS b C�a1 ' J A i30 SK ILLMAN AVENUE 1 30 3O o M 60 17 2 ' S • _ CVF - W1000 3 • PARK 3 p 5 ° •�I 12 z Cam• 0 tZ I 7 t� tp �, t Z 2 , �'�' 2012 Pe 2( . X78 � +z' • �� � ,� �, � . '' $ I � . �r X — /' 1 - f I T 400mom — 30 30 ___. 60 YAN 30 •ti f I t� I (SO) � t i I (�9�2� •1 fps �� N ,Yl � • t O �( 2( 23 s sc Hoo c t T r�° 6z_ ' 24 Z.3 s 1 10 1 „ n o �a 33 v Fm 126 - r( a Zs(53) • � 2 _ 27 4 24 y' t 5 (s ALP i 6 s . :) d 1 9 W ' C� b ZZ s co HLIGLIE PROPERTY LINE / ZONING MAP 4 Q. N fps w ' 1 ■ 25 �l _ p 24 Z.3 s Q 22 0 �� �� A ^' i 21 • ` G (4) Z ' t 9 { 31 ' W i 17 d Z 1j 14 � o _ m o 126 - r( a Zs(53) • � 2 _ 27 4 24 y' t 5 (s ALP i 6 s . :) d 1 9 W ' C� b ZZ s co HLIGLIE PROPERTY LINE / ZONING MAP 4 Q. N Attachment Jo I ®r ..... . Moot 00 x i : ... ... ---- --- OF op ^OVRNAXG wop or I - go .4p � xt Ada 0#1 100, A _� 1 � / � ' I • ti � ti• •• � / /III ' I r • 3z ' I I t '' 1 • � I a h�. `,• �Gj� // ���''' ���~ �� wo .00 000 00 00. 'po- oe 401, -A� IUAFA Ae Vk SITE PLAN 9 4 • Ir --oo- z i Mae& -gT lu^ lo� .. '� / .• ... r I LL 16 _.±N M doo 00, Jo I ®r ..... . Moot 00 x i : ... ... ---- --- OF op ^OVRNAXG wop or I - go .4p � xt Ada 0#1 100, A _� 1 � / � ' I • ti � ti• •• � / /III ' I r • 3z ' I I t '' 1 • � I a h�. `,• �Gj� // ���''' ���~ �� wo .00 000 00 00. 'po- oe 401, -A� IUAFA Ae Vk SITE PLAN 9 4 Condi ti onal Use Perini t Attachment 4 h. Council member Carlson introduced the following Res, ol- ut i on and moved is ado tion: 96 -01 -05 CONDITIONAL. USE PERMIT FOR CHURCH WHEREAS, Ms. Val Davis (for the Ismaili Muslim Community Church) applied for a conditional use permit to open a church. WHEREAS, this permit applies to 1460 Skillman Avenue. The legal description is: Blocks 28 and 29, Gladstone Plat 2, Ramsey'County, Minnesota. WHEREAS, the history of this conditional use permit is as follows: 1. On January 2, 1996, the Planning Commission recommended that the City Council approve this permit. 2. The City Council held a public hearing on January ' 22 , 1996. The City staff published a notice in the paper and sent notices to the surrounding property owners. The Council gave everyone at the hearing a chance to speak and present written statements. The Council also considered reports and recommendations of the City staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. ..2. The use would not change the existing or planned character. of the surrounding area. 30' The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, - general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. S, 7. The use would not create excessive additional costs for public facilities or services. 1 -22 -96 6 3 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the plans the City received on November 15, 19950 The Director of Community Development may approve minor changes. The City Council must approve a conditional use permit revision for any expansion of the church building or parking lot. �\ 2. The building must be used for a church within one year of Council approval or the permit shall end. The City Council may extend this deadline for one year. 30 Fill any potholes in the parking lot and .driveways (code requirement). 4. Sweep and restripe the parking lot to current City Code requirements. 5. Remove and clean up any junk or garbage on the property. 6. The church shall keep any outdoor trash or recycling containers in a 100 percent opaque enclosure, as required by code. The design of the enclosure shall be subject to staff approval. 7. Any outside remodeling shall be subject to the approval of the Communi Design. Review Board and Building Offi Any i ns i de remodeling shall be subject to the approval of the Building official and the Fire Marshal, 8. The City Council shall review this permit in one year. Seconded by Councilmember Koppen Ayes - all 7 Attachment 5 Agenda # MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Assistant. Community Development Director SUBJECT: Conditional Use Permit review - Choice Auto Rental LOCATION: 2923 Highway 61 North DATE: February 19, 2002 INTRODUCTION Action by Council Date ON Endorsed. 4o - -led MOM .ejected. The conditional use permit (CUP) for Choice Auto Rental in the LaMettry Collision building (2923 Highway 61) is due for review. This CUP allowed Choice Auto Rental to operate a motor vehicle rental business as a tenant within the existing LaMettry Collision building. Refer to the maps on pages 2 -4. BACKGROUND November 22, 1999: The city council approved a conditional use permit for a motor Vehicle rental business for this location. Refer to the CUP conditions on page b. November 13, 2009: The city council reviewed this CUP and required review again in one year. DISCUSSION Staff has not received any complaints about Choice Auto Rental. I did observe, however, that the fence west of the parking lot is damaged. Also, there are cars parked in the drive aisles north of the building although there is available parking space in the rear. I have notified Mr. LaMettry, the property owner, about these two issues to require repair of the fence and ask that ..he not obstruct drive aisles with cars. The city council should review this permit next year to check on the conditions of approval and the condition of the property. RECOMMENDATION Review the conditional use permit for the motor vehicle rental business at 2923 Highway 61 Nor ti i agai.i i in one year. . p:sec4lchoice.cup Attachments. r 1. Location Map 2. Property Line /Zoning Map 3. Site Plan 4. Council conditions dated November 22, 1999 Attachment 1 BEAM 60 �.. z• i g Q.7 w kpNt CT 00 o n22 00 3 , v W Markham I Z Pond Kohiman `' w Loke v U ike KOHLMAN AVE. Z North Hozsi.vod • 3 Pork l w Vf w �3 ROAD C � � COUNTY • ro (n El _ @ C � C3 � P�oric z w Z (n M CT. P w 5 0 CT w Z CONNOR C N NOR v DEMONT AVE. dr Ate. � A vE. CT. pEMOt�C AVE. Off' ' BROOKS AVE. c~n BROOKS � J C @ -0 w w AVE.. � J o BROOKS w SEX TANT a r~ Fosn ei. CT. 4 Q'' AVE. z SEXTANT AVE. 12 w� GERVAIS AVE. }. GERYAIS c� Z cg GRANDVIEW AVE. z PKWY w Y t oo m IL VIKING DR. o e SHERREN AYE. • � � Knuc e� j ad Lake v COPE L--- -� AVE. COP V �-- CT. p in LARK LARK A Keller @ l 0 CO. RD. _ LAURIE RD. sn.�•ood o LAURIE 6� w Lake V) z U z Pork a= LELANO R0. 0 SAND URST 1% AVE. X ♦ o ,4 - LOCATION MAP 4 N 2 1 611 VADNAIS HEIGHTS main" OWN l9 -------------- Q D couNrr RD. D Z a� N N O U Cr in W 3 4. W � cc Cx O � � 2, �- SUMMIT CT. 2 COUPITRYVIEIH ClR. Z Sr w x � :; ...• . 3. .;.°... . c' 3 DULUTH CT. 4' LYDIA ST. r @( �0y,�,• v► �'0 S , � � raceu e ` BEAM 60 �.. z• i g Q.7 w kpNt CT 00 o n22 00 3 , v W Markham I Z Pond Kohiman `' w Loke v U ike KOHLMAN AVE. Z North Hozsi.vod • 3 Pork l w Vf w �3 ROAD C � � COUNTY • ro (n El _ @ C � C3 � P�oric z w Z (n M CT. P w 5 0 CT w Z CONNOR C N NOR v DEMONT AVE. dr Ate. � A vE. CT. pEMOt�C AVE. Off' ' BROOKS AVE. c~n BROOKS � J C @ -0 w w AVE.. � J o BROOKS w SEX TANT a r~ Fosn ei. CT. 4 Q'' AVE. z SEXTANT AVE. 12 w� GERVAIS AVE. }. GERYAIS c� Z cg GRANDVIEW AVE. z PKWY w Y t oo m IL VIKING DR. o e SHERREN AYE. • � � Knuc e� j ad Lake v COPE L--- -� AVE. COP V �-- CT. p in LARK LARK A Keller @ l 0 CO. RD. _ LAURIE RD. sn.�•ood o LAURIE 6� w Lake V) z U z Pork a= LELANO R0. 0 SAND URST 1% AVE. X ♦ o ,4 - LOCATION MAP 4 N 2 Attachment 2 41 I . i lk an %_0 "Ito LEXU .304. 3000 MINING AREA A. G 000 4%b J Vk .�. 147.04 174-20 too r I A- 2990 GULDENS �r ALP �� I. A • 2999 21 3 Ss 0 0 REG C i a DO OD 2980 144 ROME Ound, 4 13V Doe I& a It 913 s/Lls'Aoj %L r. '7 s '"L 0 4L BEAM AVENUE C &a e.. .% • TOYOTA �' , �-, - 2873 p of, Mot dp 0 1 A W Vft a' A 2 950 :3sN AUTO SERVICE SITE t C i p LAM ETTRY SITE = �� o; �— -.�• .:.: X. ........... . 13 5 —� o GOLF C.OURSE ,. -• 2926 ,�/ MAPLEW TOYOTA SITE -4 O5" E X * L� 1.1 ac 0 G • 0 0 i 2889 En W! ^V r. in g -Vol. v -zoo KA 0 0 0 0 C44 Z v • 1 51 abc 3.134 C-4 04 C4 0 1190 • I 11 01 Ab. PROPERTY LI /ZONING MAP 3 4 3 CM C*4 to 60 14()0 - 3 C N '02986" b 1p (to.. T� - r To" 1410 Of SUM MIT CT. c 2978 3 o O o 46 'V.W (60 to? 05 (0 : 2970; Y001 M Rt ti CY Cq -2962 • car, V 04 r— , :29541 a l (26' 0. COUNTR 0 26 120" CIRC P. 4 V ir 0 &M 46 0 %,* (27 13 8 29 o 0 4 cl N Cv a r, - - - &7 2930 C c) cr) evi, C -A C -A IS,- •as C-3 4PQ Jr lq(.33) DU l .. To .�je - • 29 06 is., to C • 2 M r cue; Cq 145 C*4 "tt 1 Too &28 9 1 6-6 21389. 028 CO TO, T, r- 2883- 882 o ", •ao 5046 (00 011A — vi 41 I . i lk an %_0 "Ito LEXU .304. 3000 MINING AREA A. G 000 4%b J Vk .�. 147.04 174-20 too r I A- 2990 GULDENS �r ALP �� I. A • 2999 21 3 Ss 0 0 REG C i a DO OD 2980 144 ROME Ound, 4 13V Doe I& a It 913 s/Lls'Aoj %L r. '7 s '"L 0 4L BEAM AVENUE C &a e.. .% • TOYOTA �' , �-, - 2873 p of, Mot dp 0 1 A W Vft a' A 2 950 :3sN AUTO SERVICE SITE t C i p LAM ETTRY SITE = �� o; �— -.�• .:.: X. ........... . 13 5 —� o GOLF C.OURSE ,. -• 2926 ,�/ MAPLEW TOYOTA SITE -4 O5" E X * L� 1.1 ac 0 G • 0 0 i 2889 En W! ^V r. in g -Vol. v -zoo KA 0 0 0 0 C44 Z v • 1 51 abc 3.134 C-4 04 C4 0 1190 • I 11 01 Ab. PROPERTY LI /ZONING MAP 3 4 Attachment 3 � i IQ1A �1/F11L� . . l 11 { I { 1 I 1 I r l i;l 1 1 y w 1 L - - - - - - - - - - - - - - - - - - - - - - - - - - 1 1 1 I 1 1 1.. FUTURE AUTO USES IL ov 1 -r 1 ._________s__j , La ETTRY COLLISION AND PROPOSED • ,- $- CHOICE AUTO RENTAL ii d o , - - -- __ l APLEWOOD - _. y - TOYOT BUILDING Af— • r1` = 1 1 i I �� i ! { �� 1 1 — — ro 1 1 -- — — — — — — — — — — — — — - - -- - — — -- — — — — -- - - - - -- - - - -- t AvEMUE ----- ---------------------------- -- ------- ----- ---- t. SITE PLAN 4 N 1 . based on the building and site plans. The city approved this permit because: Attachment 4 ' 1. The use would be located, designed, maintained, constructed and operated to be in conformity ith the city's ty ty comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 40 The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, g eneral unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services,. including streets, police and fire protection*,, . P drainage structures, water and. sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8 The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. The Activities shall follow the site plan approved by the city. The director of community development may approve PP rove minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Number of rental cars shall not exceed ten. Seconded by Councilmember Koppen Ayes - all 11 -22 -99 Agenda # " U MEMORANDUM TO: FROM: SUBJECT: LOCATION: PROJECT: DATE: City Manager Tom Ekstrand, Assistant Community Development Director Conditional Use Permit Review 2303 White Bear Avenue Maplewood Retail Center February 18, 2002 INTRODUCTION Action by Council Date Endorsed Modified Rejected The conditionsl use permit (CUP) for the property at 2303 White Bear Avenue (Maplewood Comer Shoppes) is due for review. The pity required the CUP for this center since it is within 354 feet of a residential district. Refer to the maps on pages 2-4. BACKGROUND February 28, 2000: The city council approved this CUP. They also granted a ten -foot parking lot setback variance from the Highway 38 right -of -way (the code required 15 feet --the applicant proposed five feet) and design plans. Refer -to the CUP conditions on page 5. February 12, 2001: The city council reviewed this CUP and moved to review it again in one year. DISCUSSION The project is completed and the applicant is meeting the CUP conditions. Staff recommends that the. council review this permit again only if a problem arises with the development or if the .owner proposes a change to the facility. RECOMMENDATION Review the conditional use permit for the Maplewood Comer Shoppes at 2303 White Bear Avenue again only if a problem arises with the development or if the owner proposes a change to the facility: p:sec11 /baliretl.rev Attachments: 1 Location Map 2. Property Line /Zoning Map 3. Site Plan 4. February 28, 2000 City Council Minutes Attachment I W KO}iL1AlIN AVE � � � � � � KOiL11Ald 1 gym. J AWE � DE110Nr IglE AIYE. Sri BROOKS � IL ME —wi Tw ANF. NOW OERYrYS AYE > GETtwA15 ARAt�711E111I IWE �' V�Mlfi OR. I 9�EN AVE Z I�IIE. /E � COPE nn L OIN AVE LMiK� � � � AVL D 6i • AVE WJNE RD. CM � RD- UItNtE RD. RD. UR:�'T AVE oo � MCflON - AVE � �'s 0 iii 00. R0. � 0 C �► �� IMfE � �� *a. � ltMME AVE UL � BDR DW AVE o �JIE BE1110Nf IWE HIWIiIS AVE )v � R06EWOOD AVE K AN A V . � A V E T F AVE. � g• ALDIMCiI. 600100,101 _ HOLLOWAY � 3 GOLF coum � � � +� SU AVE � AMM � � fit• t � FRI581E RR" AM N PLE LOCATION MAP 4 N AttarhmPnt 2 1 .r ./• . • l , • i., . •y, . •..: », '1• • .�'• .�'' • ..M � rib,• r `r,� i' t .�. � • '• �•• ' , • � . 1� 11 ..' :� •• � •.• �' .' ' • .\ , \. �... 'fit I��i1„� • r' •`,i' • ., 1 • t� .1 + LBC N �O' -46 Ak (65-97 173.1 1 HIGHW 36 OD N 30 F OAD E5 MT. - - ►`' oe all X45 Le ac, 2. ac se - 3) cn. ..� - •• _ _ _ 1 080 H , 8 7 s 5 PROPOSED • l'4 SPECIALITY � 1 l ENGINEERING , * , ' VOA T3 M C DONALD "S • r qZ ��rs �o\s.36 27 • x'10 E Roma Doe 496 23 4 A/.4/6, • • • L - - _ - _ w I L E 37 39&0 O P'� __ i ■ w www■ O . o r • - - - - -- - - - -- - - - -- -sr •- �' r �'� 5.5 Ic AR c... o �3 -�-� COPEwwwwv A t 7.395 147.395 P? ' � � Ot3 03 03 e "00 M , ,. t 'ARNING 024 O 25 26 2 i .� BE , .` L a os of L1i n d C 2 01 "' 1 Z� a l.i 14 ' � ' "' �,,, �.7 40 tol G'A E P NrA r d v -- LARK al^ � ff 1 a � ■ '^ �; ^ _I-► � N fi �� 8� I � »i t� wila •�,�, b) . °zo ono - - — — — - F28 c I 50 ` 1 034 1 t- w Ac ; e OU • - -- ��. ■� \V000 L AU PROPERTY LINE /ZONING MAP 3 4 N Attachment 3 1 IV 19.9*50 D' 167. - 212✓ :r- •': w sraa 'sr r sso. 4s L. I. t- : I I J s Y - - • .. . V ' .%at 0 r'b••o• la• a•� �rron r are•,rs _ . + :;C ��!+ £+: %` :;.: -. '�• M LOCAI M • '.:b. ' - +k% . cr .. - \ M/ G I• V A r A A S I "! N r Pee O A t: INNW�F • 7b71w am ( 3 � "" ==mot= �" �,'� `, •, Total Area — 4.84 Acres _ tr :: X507 J.F. , . • I pp - ; »; » ` • ` >`< _. •. ` RETAIL z •: ..> t O � . ascrcu+c t }� , .• cwcLOS>w�t a r;:::i::; `�: ?•. :: >: - >�; 1� `` 7 :�s:•. ,:;:.ifr h` I ;� - . , • it 434p ...:,..* -:;; � •.b.::;. "..::` i. Mh N UI: J E116rIK LLlM JVO CIRIlP. ( I Pd, -. •... I --------------- -- • I N I: �' h 5 5 i F C a L• i+ R A t h i Al r PAP. O O C. C / M51 M o0i`7AA MGM I ( h 9p1 LOCAIVAI '•�'.�: ' .• ..'1.I v A n ! A •; C R C N r F! P P O[. /iRlits!Irl �� � -FT .. � ' :; > :.- <:.Y+.s`s�.:; "' ...� . ............ ,.a, ^'' ' :•;:' .Acres° :�• �' • A Y - • . • - N ba•Sa'.r': 17749 . iFN I: S. 74 COPE AVE. Y .I I o , , ' r I SITE PLAN 4 4 N .... ............. �. cam. i. All construction shall follow the site plan approved by the city. Attachment 4 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall install the landscaping as shown on the plan approved b the community desi re PP Y ty gn e :board at their meeting of February 22, 2000. The Maplewood City Council adapted this resolution on February 28, 2000, Seconded by Councilmember Koppen Ayes - 0 C. Design Approval Councilmember Allenspach moved to approve the plans date -stam ed January 7 2000 for the proposed Ma lewood Retail Site at 2305 white Bear Avenue based on the findings re uired by-the code. Approval is ubiect to the applicant complying with the following conditions: 1, Repeat this review in two years if the cit as not issued a build ' tY g p ernut for this project. Z. Before getting a building permit, the applicant shall submit grading drain a a utility and erosion control plans to the city engineer for approval. 3. The applicant shall complete the following before occupying the building: g a. Install a handicap- parking sign for each handica -- arkin s PP g ace. P b. Provide continuous concrete curb and tter all around the ,- arkin lot and driveways. � g s. Y c. Paint the rooftop mechanical eq uipment to match the building o1 . g c or if the units are visi (code requirement) d. Construct the trash dumpster enclosure using the same materials and color as the buildin . g This enclosure shall have a loo percent opaque gate. e. Install an in- ground lawn irrigation system for all landscaped areas exc for the planted P P P areas by the wetland behind the building. (code requirement) f. Provide site- securit y lighting as required b the code. The l ' . tY � g q y ght .source, including the Lens covering the bulb, shall be concealed so not to cause an nuisance to drivers or nei g hbors. 4 If any required work is not done, the city may allow -temp occu anc if: P �Y P Y a. The work is not essential i'o the ublic .health safety or welfa P � y e. y i b. The city receives a cash escrow or an irrevocable letter of credit for the e required work. The . 5 Agenda # ionm by ca uwa MEMORANDUM Date TO: City Manager Endorse'-, M FROM: -Thomas Ekstrand, Assistant Community Development Director y w SUBJECT: Conditional Use Permit Review - Jehovah's Witnesses LOCATION: 925 Century Avenue North DATE: February 18, 2092 INTRODUCTION The conditional use permit (CUP) for the Jehovah's Witnesses Kingdom Hall is due for review by the city council. This CUP was for the expansion of the Kingdom Hall with a building addition and a parking lot expansion. Refer to the maps on pages 2-4. BACKGROUND January 22, 200'1: The city council approved this CUP. Refer to the conditions of approval on page 5. The council also approved a 1,120- square -foot addition, a 24- by 24 -foot two -car garage, a parking lot expansion and the closure of the south driveway. DISCUSSION The applicant has complied with the CUP conditions. All of the landscaping is in, but due to the onset of winter when they occupied their new facility, the landscaping had not fully taken root. The city council should review this permit in one year to make sure that all plantings survive and no issues evolve. RECOMMENDATION Review the conditional use permit for the Jehovah's Witnesses Kingdom Hall, 925 Century Avenue North in one year. p:sec25fjehovahs. cu prev. doc Attachments: 1. Location Map 2. Property Line and Address Map 3. Site Plan 4. CUP conditions dated January 22= 2001 ATTACHMENT 1 a. ML i am Am s 7 you ti �i• nvE i Ar 1�ii e� s scam is � e aaraoe w E YAfM/WD � AM GEIRANI ti ME Cs" Lil AVE 71h ST. Sf. AM AM Fm off OWL CoNmY AW. F110N TIIGGE RD. lb q9 • TawNn Lahr LOCATION MAP z 4 N ATTACHMENT Z I ggy }. _ 'g ' 1 DER ►@ ? .......................... ....... ... HAR -V ' F »� `'J`'.'r- ;-;::; �"I E.». 1�' I y_'.�,'•�y3 F� ;::'�7 ! r.�• ^ -r•• '•,.'• - i . i ' 3 i i ; �.' - t Ind ?r, ! :1 j� `�.. —+ 1 �,^ co (4 L . UN co N N ' N' N N �N ! ! 9 35 JEHOVAH' S WITNESSES KINGDOM HALL co '92 tom•: _ � t } , � N X669€ _946 , I 12-7011.270-71-195--_ __ ._ ... --------- _----- - - -• -- ------ _ - - -- uj i ti�,•�}_ .r.fr` 14 [:�,,.w •':i v.'.�44i�':_�'�� ]�.. '.. t .. I I 1 't - � ? ^il �'`ln,.`Cti: �i�p }'• .':! °: �- .t.� { :_� � }�''A •' �lt�: ��.J _ * "•:}' i Y;i" ��'zy � 'i? �_ i ;:r,��%:.. �`t'3' =w (•: j:' }. :7: �i:a'�i:i+ �u 1Ci.C.• cT... = r= i ?i13`r�j �T:vgg •.,..�� -.` �.:, to 1z Z r 2 712 ! ;; } N f N =,31 2668 N i uj l ( r • ; r PROPERTY LINE AND ADDRESS MAP 4 N ATTACHMENT 3 :s PROPOSED ADDITION t� { � t � ti t r ` r � 1 �z N sum J RCH ; t� I N h f 'EXPANSION t !o A% 1� r SITE' PLAN 4 4 N ATTACHMENT 4 7. The use would not create excessive additional costs for public facilities or services. r ~ 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design.. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction, renovations and improvements shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. .3. The city council shall review this permit in one year. 4. Site lights shall only be used when needed at night for services or other church functions. They shall not be on all night. Seconded by Councilmember Koppen Ayes -all Councilmember Allenspach moved to annr. ove the i2lans date - stamped Novemb -Qr 22, for the i2rmosed ex-Dansim- the Mounds Park/Oakdale JQhQvah',i is based on the findings reauired by the cQdQ. and subi Qd IQ the fQllowing conditions: 1. Repeat this review in two years if the city has not issued a building permit . for this project. 2. Before obtaining a building permit for the addition, the property owner shall provide the following for staff approval: a. A site - lighting plan which shows the proposed lighting fixtures (a "shoe box" style fixture that fully conceals the lens and bulb is a preferred style), the light intensity (code limits the maximum light intensity to .4 foot candles at a residential property line) and the extent of light cast. b. Revised site and landscape plans showing: r- aa-0t 5. AGENDA ITEM �0 AG E N Action by Council DA REPORT TO: Ci ty Ma er Date Endorsed FROM: Assistant City Engineer Modified Rejected SUBJECT: Grant to Ramsey - Washington Metro Watershed District for WaterFest 2002 DATE: March 4, 2002 Introduction WaterFest is an annual public education event sponsored by the Ramsey - Washington Metro Watershed District ( RWMWD) to promote watershed and water quality awareness. WaterFest 2002 will be held at Lake Phalen Beach Pavilion and surrounding picnic grounds on Saturday, May 18, 2002. . Maplewood staff has participated in WaterFest in the past to demonstrate and promote Maplewood's work with rainwater gardens. RWMWD is encouraging cities to: 4 Endorse an expenditure of at least $500 to WaterFest for public education about watershed stewardship and pollution prevention. 4 Encourage staff to participate in WaterFest. � Publicize WaterFest through city media. 4 Consider holding a Watershed Steward Award contest. 4 Endorse WaterFest as an annual public education event co- sponsored by Maplewood. Recommendation Staff recommends that the city council approve a grant to the Ramsey Washington Metro Watershed for WaterFest 2002 in the amount of $500.00. Budget Impact Staff recommends that the grant be paid from the public works street maintenance budget, Fund 101- 502 - 000 -4180 CIVIC jw Attachment Agenda # "i MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: February 27, 2002 RE: Councilmember Request Action by Council Date Endorsed Modified Rejected J At the February 25, 2002 meeting Councilmember Koppen requested changes to two items in the February 11, 2002 minutes. After reviewing the minutes the following was found: Item 1: Visitor Presentation - Ken Gervais - 2373 Linwood, Maplewood, questioned whether a recent settlement with a former city employee was paid by city insurance or with city funds. Finance Director Faust will research and inform council. Councilmember Koppen has requested that former City Manager Mike McGuire's name specifically be included in the minutes. In reviewing the taped minutes, Mr. Gervais does not mention any specific name during his presentation before council. Item 2: Council Presentation - RFP for Prosecuting Attorney - City Manager Fursman asked for Councilmember Juenemann and Wasiluk's assistance in pursing a Request for Proposal. Councilmember Koppen requested that the minutes reflect his statements during the meeting. The minutes have been changed to read: Council Presentation - RFP for Prosecuting Attorney - City Manager Fursman asked for Councilmember Juenemann and Wasiluk's assistance in pursing a Request for Proposal. Councilmember Koppen requested that C— ounc�lm�mber C—ol�i 0 not b- e permitted to vote on the - - -- -- - -- - - - RFP for Prosecuting Attorney stating that in his opinion there would be a potential conflict of interest and he wanted to make sure that the process was fair and equitable. Agenda # MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: March 1, 2002 RE: Food Permit Approval and Waiver of Fee The Maplewood Historical Society would like to sell popcorn, root beer, homemade baked goods, etc. at the Bruentrup Farm on an occasional basis to raise funds. Since the Society is planning on doing this on a frequent basis, it is recommended that we issue an annual "Temporary Food Sales" permit and waive the $44.00 per day fee. Agenda # 411 Action b Council Date Endorsed MEMORANDUM Modified. 7M TO: City Manager FROM: Thomas Ekstrand, Assistant Community Development Director SUBJECT: Maplewood Toyota -- Conditional Use Permit Revision and. Design Review LOCATION: 2873 Highway 61 DATE: February 22, 2002 INTRODUCTION Project Description Steve McDaniels is proposing to build a 4,972- square -foot addition onto the south side of Maplewood Toyota. This additional space would be used to enlarge the service garage. The exterior, of the proposed addition would be rock face concrete block like the existing building and painted to match. The applicant is also proposing to replace concrete curbing on the south and southeast sides of the lot, remove a curbed parking island south of the building and patch the asphalt at this island area. He would also install a new bituminous overlay on the south, parking lot. Recent Approval On October 8, 2001, the city council approved Mr. McDaniels' plans to expand Maplewood Toyota. In addition to a new parking lot north of Beam Avenue, the council approved a conditional use permit (CUP) revision for three small additions on the dealership building. One was a 375- square -foot lunchroom addition on the northwest corner of the building (the applicant no longer proposes to build this addition), a 1,144- square -foot service- write -up area on the north side of the building and a 3,040 - square -foot showroom addition on the southeast corner of the building. These additions will be constructed at the same time as the applicant's current proposal for a seven -bay auto service addition to be constructed to the north of the new showroom. Refer to the approved October 8, 2001, expansion . plans on pages 12 through 14. Requests Mr. McDaniels is requesting: 1. A conditional use permit (CUP) revision. The code requires a CUP revision to enlarge the service area and to enlarge a nonconforming use. The use is nonconforming because service garages must now be at least 350 feet from a residential lot line. The proposed addition would be 211 feet from the property line of the home to the west, the same as the existing building. 2. Approval of plans. _DISCUSSION Conditional Use Permit Revision The proposed addition would be compatible with the requirements of the CUP ordinance. It would not be any closer to the west lot line than the present building. The proposed addition would .also be on 'a portion of the parking lot that is already paved and, therefore, impervious. The additional building area would not add significant additional runoff to. the wetland or reduce the grass area. The shoreland issues are minor related to the.proposed building expansion. There are water- quality concerns, however, with respect to the curbing and paving changes proposed in the parking lot. Curbing Changes, Paving Changes and Water - Quality Concerns Chuck Ahl, City Engineer, states that the current Maplewood Toyota site does not meet water runoff standards for quantity or quality control within the shoreland boundary of Kohiman Lake. The submitted site proposal makes no effort to begin moving toward meeting these standards. The proposed new curbing and removal of curb islands could easily be revised to add green area infiltration areas, rainwater gardens, etc- While these improvements would not achieve site runoff standards, they would begin the process of making this site compliant. On February 20, 2002, the engineering staff met with Mr. McDaniels and his construction manager to discuss the drainage aspects. The consensus was that there appeared to be some simple measures that could be done to deal with runoff from the roof and parking lot. These measures may include the construction of rainwater gardens, bioretention filters and filter strips. The applicant should be required to submit a final drainage plan to the city engineer for approval, prior to the city issuing a building permit. These plans should include grading, drainage, curb removal, utility, and erosion control details. Building Design The addition will be constructed of rock face concrete block painted to match the existing building. In addition, five small windows will be added to the south elevation that will . help break up the appearance of a large wall. Staff finds the building design acceptable. Parking The applicant has a sufficient number of parking spaces to meet code and to accommodate their parking needs. After this addition, there would be a total of 386 parking spaces 211 on the main site and 175 in the new parking lot north of Beam Avenue. The code would require 105 spaces using the ratio of one space for each 200 square feet of office and showroom area and three.spaces for each service bay. Even though there is adequate parking, staff cautions the applicant to make sure that there is a sufficient number of customer parking spaces available on the north side of the building on the main site not across Beam Avenue in the new parking lot. The code's retail - parking requirement does not properly cover the type of "retail" shopping needs a car dealership has. The normal retail formula would require an excessive number of spaces for the showroom. Staff suggests leaving the number of spaces up to Mr. McDaniels, with the stipulation that "an adequate number of parking spaces are provided for customers north of the building on the main site." Enough parking means' that there 2 should be enough spaces to accommodate the highest instance of customer parking and there is no parking within drive aisles (an existing problem). Customer spaces should be marked as such by signs. The two handicap - parking spaces should also be moved adjacent to the building. . Landscaping /Screening /Lighting The west door of the proposed addition would face the pond and the back yard of the nearest. home. There should not be any impact on this neighbor from cars exiting this doorway. There is also a fair amount of deciduous trees and shrubs between Maplewood Toyota and the westerly neighbor as well as a shed that provides some screening. The plantings offer little screening in the winter, but create a substantial buffer spring through autumn. Staff is not. recommending any additional screening since there is little room to add any, there have not been any complaints about screening and it would not provide any appreciable benefit for the neighbor on the other side of the pond. Although the city has not received complaints about Maplewood Toyota's lights on the west side of their building, the applicant should be required to down -cast any new wall- mounted lights on the proposed west elevation. The two wall - mounted lights on the existing building should also be adjusted downward. Presently they shine partially to the west. Site Cleanup and Repairs There are two sheds in the northwest corner of the site with miscellaneous materials outside the sheds. The northerly shed also has a broken /splintered fascia board facing the street. The chain link fence on the west and south sides of the site has also been damaged from the plowing of the applicant's parking lot. As conditions of this approval, the applicant should remove the debris and stored materials near the sheds, repair the northerly shed and repair all damaged fence sections. The applicant agreed to remove one of these sheds and clean up the site at the review board meeting. The also agreed to remove the fence along the west and south sides of the site. SUMMARY The additional 4,968 - square -foot expansion is requested by Maplewood Toyota due to demands in automobile service. The addition will be compatible to the existing building and the previously approved additions. The proposed improvements will also give the city an opportunity to require Maplewood Toyota to improve -the site's water runoff standards within the shoreland boundary of Kohlman Lake. COMMITTEE ACTIONS February 12, 2002: The community design review board recommended approval of the plans. February 20, 2002: The planning commission recommended approval of the CUP. RECOMMENDATIONS 1. Adopt the resolution on pages 16 and 17 approving a conditional use permit revision for a 3 4,972 - square -foot service area addition on Maplewood Toyota at 2873 Highway 61. Approval is based on the findings required by code and subject to the following conditions: tt- a. All construction shall the site plan approved by the city. The director of community development may approve minor changes. b. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. C. The city council shall review this permit in one year. d. Beam Avenue shall not be used for loading or unloading of vehicles. 2. Approve the plans date- stamped January 23, 2002, for a 4,972- square -foot service area addition on the south side of Maplewood Toyota. This approval is based on the findings required by the city code. The approval shall be subject to the applicant or owner meeting the following conditions: a. Repeat this review in two years if the city has not issued a building permit for this project. b. Before the city issues a building permit, the applicant shall submit a grading, drainage, utility and erosion control plan to the city engineer for approval. All curb removal, curb replacement and paving overlay shall be subject to the requirements of the city engineer. C. Before the city issues a building permit, the applicant shall submit a revised site plan for staff approval showing enough customer parking spaces on the main Toyota Dealership site north of the building. This parking shall be signed for "customer parking." The applicant shall provide written justification for staff verifying that there will be sufficient customer parking provided. The revised site plan shall provide for al.l of the, handicap parking spaces to be placed adjacent to the building. There shall be enough spaces to meet ADA (Americans with Disability Act) requirements. These spaces shall be striped according to ADA requirements. d. Before the city issues a building permit, the applicant shall submit a photometric plan for the new exterior lighting proposed on the site. e. Complete the following before occupying the addition: 1) Any new roof - mounted mechanical equipment on the addition shall be painted to match the building. Any roof -top equipment visible from nearby homes must be screened according to ordinance. 2) Install fire protection and alarm systems as required by the fire marshal. 4 3) Repair. all damaged sections of the chain Fink fence, repair /replace the broken fascia on the northerly shed and remove any debris and stored materials that are in the open. At the applicant's discretion, instead of repairing or replacing the damaged sections of chain link fence, the chain link fence located on the west side of the lot can be removed entirely. 4) Patch the parking lot not planned for bituminous overlay, restripe all customer- parking areas, overlay the south parking lot and install all proposed new curbing. 5) Redirect the two wall- mounted lights on the west side, of the building to face directly downward as well as any new west - facing lights on the addition. 6) The replacement curb shall be continuous concrete curbing, subject to the design requirements of the city engineer. f. If any required work is not done, the city may allow temporary occupancy if: 1) The city determines that the work is not essential to the public health, safety or welfare. 2) The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter, or within six -weeks of occupancy if the building is occupied in the spring or summer. 3) The city receives an agreement that will allow the city to complete any unfinished work. g. All work shall follow the approved plans. The director of community development may approve minor changes. h. The city encourages the applicant to remove one or more of the three sheds on the property. 5 REFERENCE INFORMATION SITE DESCRIPTION Site size: 3.94 acres Existing* land use: Maplewood Toyota SURROUNDING LAND USES North: Beam Avenue and Maplewood Toyota's new parking lot South: KSTP property with radio towers West: A vacant lot used as a holding pond and houses East: Highway 61 PAST ACTIONS January 18, 1979: The city council approved a plan amendment, special use permit and project plans for the original Maplewood Toyota building. January 9, 19.95: The council approved a CUP and the plans for a 1,404- square -foot addition on the north side of Maplewood Toyota. January 22, 1996: The council reviewed the CUP for Maplewood Toyota. They decided to only review the permit again if a problem arises. October 8, 2001: The council revised the CUP and approved plans for the three small additions and new parking lot. PLANNING Land Use Plan designation: M -1 (light manufacturing) Zoning: M -1 Ordinance Requirements: . Section 25 -70 of the city code requires that the CDRB make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and - that it will not create traffic hazards or congestion. r X 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 36 -17(e) allows the city council to approve a CUP for the enlargement of a nonconforming use. Section 36- 151(b)(9) requires a CUP for maintenance garages. Section 36- 187(b) requires a CUP for any building construction in a M1 district that is closer than 350 feet to a residential district. Findings for CUP Approval Section 36- 442(a) states that the city may approve a CUP, based on the nine standards in the resolution on pages 16 and 17." Application Date We received the applications for this request on January 23 2002. State law requires that the city take action within 60 days of receiving proposals.. City council action is required by March 23, 2002. p:sec4 /Toyota add2002.doc Attachments: 1. Location Map 2. Property Line /Zoning Map 3. Site Plan 4. Elevations 5. Previously Approved Site Plan from 10/8/01 6. Previously Approved Elevations from 10/8/01 7. Previously Approved Parking Lot Expansion from 10/8/01 8. Applicant's Letter dated January 22, 2002 9. -Conditional Use Permit Revision Resolution 10. Plans date - stamped January 23, 2002 (separate attachment) 7 VADNAIS HEIGHTS 19 CoAm o Hx� Cr. U J LVDY1 BEIW AVE Ml3 cy � cr, Gervois f / Loke Lake 1 � A P �G"T. P te, pit, � s Q Q � 0 Q OE610R'R AVE U J SDRANT AVE GI D RUl�D Attachment 1 U WHITE i D . 1. S~ GT. N'S. � 2. axnrtRrv�w cam. ei w. 3. DUURH CT. ow p moo.. M cwkhom Pont W � � KOHLIMN z t9 ROAD c m Z W V b �hVE iii GE610NT AVE. � AVE. E. t9 AVE it now AW— Q VIKING IDDR. C s DR KolW 1&0 cot J MN � AVE tEUND �Q j F - LOCATION MAP SHERREN AVE AVE. _ Lake � AV LARK Al L1►U RD. � 1JiUlRiE KRt:) SAND AVE � � 1 tBURK � �►vE 8 4 N Attachment 2 PROPERTY LINE /ZONING MAP 9 4 N anxand wbae ■E Kim] It 01 9101 ME l Its rr�.• rrr■■r ��. ���r .�.ra�r.�rrrrrr�rr■r.rr■■r�■ I I I 1 I I I I I I •err. r.r'r...�r.sirr■r rrr.rrr rr�..rrrrr■rrr.r..�r■ • • ADDITION APPROVED • CAN OCTOBER 8 IN F �r • • gj s ' } r • L • ■ y • • I � r MAPLE WOOD TOYOTA�.� I° • • � t • OPOSED A ! PR DDITIC��N ADDITION APPROVED ON OCTOBER 8 � I l • R � f � � a 1 i -SITE PLAN 10 4 N Attachment 4 NORTH ELEVATION 2 EAST ELEVATION s SOUTH MST ELEVATION 1 ou�1 BUILDING ELEVATIONS A ;�►on (eery i(A wrij e v� Attachment 5 I1 - in El E lb 3= sj W � 89! �aE t3€ IMP E JEJ ill Hill k Vat oil Is i 12*41 I � I BEAR AvE. j o / u / i �J Previously Approved Site Plans October 8, 2001 12 4 N Attachment 6 SAIM . M& :W M"= EMOM .alwiM a" N ALU M W#R= rim-MIN MM .AM '.&M YARN O�I�N • 1!� Cd/,RICBOi la O�,Mi1.7pN MA P t.EWOO D ® TOYOTA "M� MUM MAN 0 xM two IaamZ , Previously Approved Elevations October 8, 2001 13 4 N MMMMMMM�� we CONOWW" � s ue•.,• -.r . ` Attachment 7 ' 7 r —' -- -- -- -- ' | | . . | | | ' | . �LANDSCAFE SCHEDULE 24ow all WIVE "WASSU;M am NEW 951111 UJfT" 4,' TAL. 91 WILLS SF-Mj(=E! PINK T?QM3 TPOMEES NORM IIII - 7��t SHALL CC MZF-41IREM MORIH LANDSCAPE PLAN Previousl Appro Parkin Lot Expansion OC-Lober 8, 2001 MA 24ow all WIVE "WASSU;M am NEW 951111 UJfT" 4,' TAL. 91 WILLS SF-Mj(=E! PINK T?QM3 TPOMEES NORM IIII - 7��t SHALL CC MZF-41IREM MORIH LANDSCAPE PLAN Previousl Appro Parkin Lot Expansion OC-Lober 8, 2001 MA Attachment 8 , 9FC F-A � �+�tlrt y St ei ner v.i.a F rt fi V+t T a lf:b -: � , 4.F..� Z a'i D evelo*pment,Inc. nc. 3610 County Road 101 Wayzata, MN 55391 (952)473 -5650 Fax (952)473-7058 January 22, 2002 Tom Ekstrand Associate Planner City of Maplewood 1830 County Road B East Maplewood MN 55109 Re: Maplewood Toyota Conditional Use Permit for the Service Area Expansion Dear Tom: On October 8, 2001 Maplewood Toyota received Maplewood City Council approval for their auto storage area _north of Beam Avenue and expansion of the existing building south of Beam Avenue. Due to increased future service area demands and the desire to build the expansion space at one time to minimize disruption of their business Maplewood Toyota is requesting approval of a 4,968 SF seven bay auto service addition to their previously approved project. The site is zoned M -1 Light Industrial and the surrounding residential area is separated to the west by wet lands south of Beam Avenue but auto service construction has to have a Conditional Use Permit. The addition is to the southwest and does not alter the approved building north and east elevations that face Beam Avenue and Highway 61. The addition does not affect the hard surface coverage because it is replacing parking area. The approved building totals 20,135 SF including 4,813 SF of mezzanine storage. The approved 375 SF lounge addition to the northwest is abandoned and therefore the requested additional square footage totals 4,593 SF for a total building of 24,728 SF. The resultant Floor Area Ratio is .14 based on a site of 176,646 SE. It was determined with staff that the proposed building does meet the City's comprehensive plan, it will not change the character of the surrounding area and the project should improve property values. The proposed addition is basically squaring off the southwest corner of the building with similar materials and building character. From a practical stand point the addition will have no impact on the surrounding area. The proposed project efficiently utilizes existing city services and does not create any additional public costs. We appreciate your cooperation on this matter. Sincerely, STEJNER DEVELOPMENT , INC. �,u -�"� �',a'� ' ,,•r'' w ...j;,�,@, ederick Richte Nice President R EiCiVED JAN Z 3 15 Attachment 9 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Steve McDaniels, of Maplewood Toyota, applied for a conditional use permit revision to add onto an automobile repair garage. WHEREAS, Section 36- 151(b)(9) requires a CUP for maintenance garages. WHEREAS, this permit applies to the property at 2873 Highway 61. The legal description is: Subject to widened STH 61/1, Lot 101 Gardena Addition to Ramsey County, MN. (PIN 04- 29 -22 -41 -0006 ) WHEREAS, the history of this conditional use permit is as follows: 1. On , 2002, the planning commission recommended that the city council approve this permit. 2. On 1 2002, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to-speak and present written statements. The council also considered reports and recommendations of the city staff and. planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would. not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 16 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: : 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The council may extend this deadline for one year. • 3. The city council shall review this permit in one year. 4. Beam Avenue shall not be used for loading or unloading. The Maplewood City Council approved this resolution on , 20024 , G� 17 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA WEDNESDAY, FEBRUARY 20, 2002 a. Maplewood Toyota Conditional Use Permit Revision (2873) Maplewood Drive Ms. Finwall stated Maplewood Toyota is proposing to build a 4,972- square -foot addition onto the south side of Maplewood Toyota. This additional space would be used to enlarge the service garage. The exterior of the proposed addition would be rock -face concrete block like the existing building and painted to match. The applicant is also proposing to replace concrete curbing.on the south and southeast sides of the lot, remove a curbed parking island south of the building and. patch the asphalt at this island area. Maplewood Toyota would also install a new bituminous overlay ob the south parking lot. Ms. Finwall stated on October 8, 2001, the city council approved Steve McDaniels plans to expand Maplewood Toyota. In addition to a new parking lot north of Beam Avenue; the council approved a conditional use permit revision for three small additions on the dealership building. One was a 375 - square -foot lunchroom addition on the northwest corner of the building (the applicant no longer proposes-to build this addition), a 1,144- square -foot service- write -up area on the north side of the building and a 3,040- square -foot showroom addition on the southeast corner of the building. These additions will be constructed at the same time as the applicant's current proposal for a seven -bay auto service addition to be constructed to the west of the new showroom. Ms. Finwall stated that it was discovered that a holding pond was required back in 1979 during the initial development of the Maplewood Toyota ' dealership. This could mean that the site is detaining and treating storm water from the site currently. Although final grading and drainage plans should be submitted for city engineer approval prior to issuance of a, building permit. Ms. Finwall stated there will be 386 parking spaces on the site. 211 of these spaces will be on the main site and 175 will be located on the new parking lot to the north of Beam Avenue. Even though there is adequate parking on the site, staff does recommend that an adequate number of customer parking spaces be marked. Currently there are two sheds located on the northwest corner of the site, one is in disrepair and there is debris stored outside of the sheds. There is also a chain link fence that is located on the south and west of the lot that has been damaged from snow removal from the parking lot. During the CDRB meeting the board members requested that they remove one or more of the sheds from the property. Maplewood Toyota has stated that they are willing to remove one of the sheds. They also propose to remove the chain link fence entirely rather than repair the fence. Staff does recommend approval of Maplewood Toyota's conditional use permit (CUP) with four conditions. Commissioner Rossbach asked staff, in regards to the pond that was required back in 1979 for the initial development of the dealership, staff made it sound like this was something that was just discovered? Ms. Finwall said because there was inadequate engineering submitted with the proposal, city staff just became aware of that pond today during a meeting with the applicant's engineers. Commissioner Rossbach said he believed the pond has some type of skimmers on it that need maintenance. He asked if staff is indicating if the pond is there and functioning that it meets the current requirements regarding the drainage of the site? Ms. Finwall .said she cannot answer the last question until a new grading and drainage plan is submitted to the city engineers. Regarding the first statement, it is actually an oil filter that was required in 1979, and from the records, it does not appear that there has been any type of maintenance schedule that has been followed through by the city. So the city would want to make sure that those filters are functioning with the resubmitted plans. Chairperson Fischer asked staff when a submittal came in that was not quite complete by the standards, why didn't staff look at the original permit to see that staff had complete records before it got this far, in the process? Ms. Finwall said the 2001 proposal included the expanded parking lot on the north side of Beam Avenue. The north lot was looked at in detail for grading and drainage issues and a detention pond was- required:. At that time no curbing was going to be removed and replaced on the south site, Chairperson Fischer stated that during the 2001 proposal a total grading and drainage site review was not complete. Ms. Finwall said correct. Chairperson Fischer said perhaps in the future a total grading and drainage site review would not be out of order when some additional revision is .being brought in? Ms. Finwall said thank you. Mr. Steve McDaniels of 5977 Lorraine Court, Shoreview, MN 55126, the owner of Maplewood Toyota addressed the commission members. Mr. McDaniels stated the holding pond that was to be put in back in 1979 was one of the first holding ponds within the area, prior to the current water runoff requirements. The pond is there but is grown over and people think it is just part of the lake. It has been there and he has no issue with working with staff on revising the grading and drainage plan. Commissioner Pearson asked Mr. McDaniels. if he felt the customer parking lot on the north side is going to be adequate? He came to have some service done on his vehicle and the delivery trucks were in the area and there was no place to park. Mr. McDaniels said the new addition will have no effect on the parking on the north lot. Since the new parking lot was complete all of his employee's cars are in that parking lot and it has made a big difference. With the new addition, the parts will be delivered after hours. Commissioner Rossbach said in regards to the letter in the packet from Steiner Development, it is states that the building will not chaiige the character of the surrounding area and the project should improve property values. He himself does not believe this addition or building improvement will improve the property values. Mr. Fred Richter of 3610 County Road 101, Wayzata, MN 55391, developer for Maplewood Toyota addressed the commission. He said Mr. Rossbach is probably correct. - Commissioner Rossbach said he wonders why the city is going with such a soft sell with the wording used such as the city would encourage Maplewood Toyota to - - -. Why wouldn't the city take the approach that this is a fairly large expansion to the building and is a conditional use permit and the site needs to meet current standards. - Verses the statement that they have some type of an option of - doing something else. Ms. Finwall said the new addition is being constructed over existing impervious surface so there is no added impervious to the site. Therefore, she believes the city is limited in what they can require them to do in regards to those types of NURP requirements. What. the city is proposing is the applicant improves what is there. Commissioner Rossbach said he does not intend to apply this to the current situation. But he would disagree with staff's thought on that. This is a conditional use permit for a large expansion of an area and he thinks the city has a right to say the applicant has to meet the standards. It doesn't make any difference whether the surface is already impervious or not, it is a change of use. Yes it is the same amount of water, but it is a significant. increase to the applicant's building. He would think either the commission or staff should review that. The city's stand should be that when they are looking at something as significant as this, the city has a right to have the applicants meet all current ordinances. Ms. Finwall said she doesn't have a direct answer if the city can require such a thing, but because of the existing water retention pond, that was constructed in 1982, with the improvements proposed here, the water runoff will meet today's standards. Chairperson Fischer said that possibly had the staff been aware of the ponding requirements when this report was written it might have been worded, somewhat differently ?. Ms. Finwall said correct. Commissioner Rossbach said the pond would not meet today's standards. The standards have changed almost yearly since he has been on the commission. He cannot believe the pond would meet today's standards being constructed in 1982 regardless of how many different engineers were involved in the process. The NURP standards were just changed a year ago. It is a small pond and he is sure it is nowhere near what the city would require in size now. His point is not to harp on it but to reflect before getting into the next situation as. to what the city's position is. It seems to him that the city council and the commission have demonstrated that runoff is important and the commission should be looking for every opportunity to upgrade things. Chairperson Fischer asked Mr. Rossbach if he thought this would be a good topic to discuss in an in- service training session? Commissioner Rossbach said that would be a fine topic to discuss. Chairperson Fischer asked staff to make a note of that for an in- service topic for 2002. Commissioner Dierich said she doesn't see any type of traffic volume information. If they are expanding work bays at the dealership, isn't there a considerable amount of noise and traffic. Are there any comments from the neighborhood? Has there been any study done on volume and impact on traffic? At the last meeting, and now at this meeting, the commission has questions about things. Last time it was about the fire marshal and the lack of turn - grounds etc. M Jhe commission had questions left over- and the commission went ahead and approved a development that she felt had significant holes. She felt the engineering report is crucial and was not included in the packet. She feels the commission cannot do a good job of voting on an item if you don't have all the information that is needed to answer questions that are being raised. Chairperson Fischer said the fact that the size of the packets the commission receives have greater or lesser degrees of staff reports and additional input in them. Sometimes people feel there is too much for them to read through and it doesn't get read before the meeting. Sometimes there is too little information, perhaps this is something else to add on the in- service agenda. Commissioner Dierich said sometimes obvious questions are not asked that should have been asked and that troubles her. She is concerned that commission members are voting for things when not all of the facts are presented to the commission. She knows that the vote can be made with conditions and that staff will go back and get the answers. She wants to know the answers before she recommends to the city council a yes or no vote and that the information presented to the commission had all the questions answered and that they made an informed decision on the item. Chairperson Fischer stated that this may go to the heart of staff reports and the timeliness that commission members get the packets. They have a clock that says in so many days you have to get it to the council. So you can't just table the item another two weeks to get the answers when there are deadlines to meet. Ms. Finwall said regarding missing information _it is correct that staff is bound by the 60 -day rule so in some instances it is difficult to table. If you do require some additional information the 60- day Y rule does state that the city can ask for an extension if there is missing info. One of the purposes of the planning commission is to get into the details of a project and point outthingsthat need to be addressed. What does happen, and should happen, is the commission points out the issues, the staff addresses them with the person 'or expert in that area and it. should all be wrapped up by the city council meeting where all the experts are in place during those meetings and they can answer those questions. Keep in mind that once the commission brings up an item, the item is addressed afterward as well. Regarding the traffic, traffic from the dealership is directed towards Highway 61 with limited traffic into the residential neighborhood to the west. Commissioner Dierich wonders if staff has done anything as far as checking with the neighborhood regarding levels of noise or traffic levels. Is that a concern that the commission should be addressed at this point? Ms. Finwall said there has been no complaints from the neighbors. Commissioner Pearson asked Mr. Rossbach if it was his intention to have some wording added to have the pond and the existing filtration examined? Commissioner Rossbach said it was not his intent when he started out talking about it. If the commission feels that there is wording to be put in he would not stand in the way of it being put in. The point he was making earlier to staff was more for future things and what position the commission would take. Commissioner Rossbach moved to approve the resolution on pages 16 and 17 approving a conditional use permit revision for a 4,972- square -foot service area addition on Maplewood Toyota at 2873 Highway 61. Approval is based on the findings required by code and subject to the following conditions: a. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. b.. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. C. The city council shall review this permit in one year. d. Beam Avenue shall not be used for loading or unloading of vehicles. Commissioner Pearson seconded. Ayes — Ahlness, Dierich, Fischer, Ledvina, Pearson, Rossbach, Trippler The motion is passed. Ms. Finwall said this will be heard by the city council on March 11, 2002. Commissioner Trippler asked for a point -of -order question. Is a proposal considered if it doesn't have all the items that are necessary in it? For example the Maplewood Toyota proposal is lacking the engineering report, because it doesn't have that, is it still considered logged in and time specific? Ms. Finwall stated that state law allows city /staff to review an application for ten days and respond- to an applicant for any missing material and then any missing material should be submitted prior to that sixty -day clock beginning. In this case staff felt that. the drainage issue could be worked out with the applicants during the process. A condition of approval is that a revised grading and drainage plan be submitted for city engineer. approval. ; , Agenda # 4 MEMORANDUM TO: FROM: SUBJECT: APPLICANT: LOCATION: DATE: City Manager Shann Finwall, Associate Planner. Expansion of Preschool. St. Jerome's Catholic School 380 Roselawn Avenue East March 4, 2002 INTRODUCTION Project Description Action by Couacil Date Endorsed Modified Rejected St. Jerome's Catholic School is proposing to expand their preschool and daycare facility from 29 children to'60 children. A 3,800- square -foot addition is proposed on the northwest corner of the elementary school to accommodate the expanded facility as well as a new entry vestibule. The exterior of the addition will be constructed of face brick to. match the existing elementary school. Recent Approvals February 26, 1990: The city council approved two conditional use permits for the expansion of a church and for a daycare facility. Requests To expand the preschool, the applicant is requesting that the city approve the following: 1. Conditional use permit to expand an existing preschool and daycare facility; 24 design approval for exterior improvements. DISCUSSION Preschool St. Jerome's preschool and daycare (Kid's Korner) have been in operation and licensed through the State of Minnesota since 1987. The daycare's hours of operation are from 7 to 5:30, Monday through Friday, and include children from 3 to 12 years old. The preschool is operated four days a with 3 and 4 year -olds attending two, 2 Y2 hour sessions a week. The addition will allow Kid's. Korner to expand from 29 to 60 children. - " Addition Design The one -story addition proposed will be constructed of 4 -inch face brick. The addition includes a new entry door with overhead canopy, several new windows, and a 3- foot -high parapet wall constructed of a stucco -like material to screen the rooftop mechanical units. The addition is attractive and will be compatible with the existing . brick building. Fire Safety The city's fire marshal, Butch Gervais, and building official, Dave Fisher, are working with St. .» Jerome's to ensure that their safety concerns are addressed (see attached St. Jerome's letter on page 13). St. Jerome's proposes to sprinkler the new addition and west wing of the school immediately, with the entire building having sprinklers installed within five years. In addition, St. Jerome's will install new smoke and fire detection alarms forthe entire school immediately. Screening and Landscaping The . city's screening ordinance requires a 20 -foot landscaping and screening buffer when a nonresidential use abuts a residentially zoned property. The addition will follow the existing building setback of 30 feet to the adjacent westerly residential lot line and will therefore comply with the code. Three large trees and shrubs must be removed during construction of the addition. The city's tree preservation ordinance requires that all large trees be replaced one for one, not to exceed ten trees per acre. St. Jerome's proposes to replace only one tree near the back of the church, with no additional landscaping planted. To comply with the city's tree preservation ordinance, staff recommends that three ornamental trees be planted on the west side of the addition, rather than just one to the rear of the church as proposed by St. Jerome's. Because the addition will be constructed right up to the sidewalk, there is no room for foundation plantings. However, staff recommends that additional shrubbery be planted on the east side of the sidewalk (see site plan on page 10 for staff's recommended plantings). Lighting Four wall -pack lights are proposed with the addition, three on the north elevation and. one on the east elevation. All wall -pack lights will be mounted 12 feet in height and will be directed downward to prevent glare onto adjoining properties. In addition to the wall -pack lights, two 3- foot -high bollard lights will be added near the new entryway. Dumpster Enclosure The city's ordinance requires that all dumpsters be screened in a 100 percent opaque enclosure, but allows the community design review board to waive the required screening if the dumpsters are not visible from surrounding properties or the street. Two dumpsters are currently stored on the southwest corner of the lot, in between the school and a garage. Because the trash enclosures are completely screened from the adjacent properties and the street, St. Jerome's has asked the city to.waive this requirement. Staff concurs and recommends that no dumpster enclosure be required for the school's two existing dumpsters. St. Jerome's Catholic School 2 March 4, 2002 Parking The church and the school share the parking lot. There are currently 53 striped parking stalls and room for an additional 97 striped parking stalls on the lot. With the addition, 16 additional parking stalls will be striped in front of the school. Parking on the lot will be more than adequate to accommodate the school and proposed preschool /daycare addition. Neighborhood Comment All comments received from the surrounding residential properties were positive. In general, most residents felt that the expanded preschool /daycare would be an asset to the community. COMMITTEE ACTIONS On. February 20, 2002, the planning commission recommended approval of St. Jerome's CUP for the expansion of a preschool by a vote of 7 to 0 (see attached February 20, 2002, planning commission minutes). On February 26, 2002, the community design review board (CDRB) reviewed St. Jerome's plans for a 3,800 square foot addition to their school. Because there were only two CDRB members present at the meeting there was not a quorum. The city's CDRB ordinance states -that the city shall not issue a building permit for a major construction project unless the CDRB ' approves the plans. In order to ensure that St. Jerome's proposal was processed in a timely manner and acted on by the city council before March 16, 2002, in accordance with state law, the two members present gave Comment on the development (see attached February 26, 2002, CDRB minutes). Although there was no quorum, both members commented positively and recommended that the city council approve the project. RECOMMENDATIONS 1. Adopt the resolution on pages 14 and 15. This resolution grants a conditional use permit .for the expansion of a preschool at St. Jerome's Catholic School. This permit is based on the standards for approval required by Code and subject to the following conditions: a. All construction shall follow the site plan approved by the City. Th.e Director of Community Development may approve minor changes. b. The proposed construction must be substantially started within one year of Council approval or the permit shall become null and void. - The Council may extend this deadline for one year. C. The City Council shall review this permit in one year. 2. Approve the plans date stamped January 9, 2002, for a 3,800 square foot addition to St. Jerome's Catholic School. The city is approving these plans based on the findings required by code. The applicant shall do the following: r St. Jerome's Catholic School 3 March 4, 2002 a. Repeat this review in two years if the City has not issued a building permit for this project. b. Complete the following before the City issues a building permit: (1) Provide a revised landscape plan to be approved by staff showing: three ornamental trees of at least 1 Y2 caliper inch to be planted on the west side of the addition, across the drive aisle; and low- maintenance shrubbery or perennial plants to be planted along the new sidewalk, around the proposed bollard lights. (2) Submit a grading, drainage, utility and erosion control plan to the city engineer for approval. C. Complete the following before occupying the building: (1) Screen all new roof - mounted equipment visible from streets or adjacent property. (2) St. Jerome's School is exempt from the dumpster screening requirements . as long as the dumpsters are stored on the southwest corner of the lot, in between the school and the garage and remains screened by surrounding mature trees. (3) All exterior lighting installed must comply with the city's lighting ordinance and must not exceed a 0.4 -foot candle at the property line. d. If any required work is not done, the City may allow temporary occupancy if: (1) The City determines that the work is not essential to the public health, safety or welfare. (2) The City receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. (3). The City receives an agreement that will allow the City to complete any unfinished work. e. All work shall follow the approved plans. The Director of Community Development may approve minor changes. St. Jerome's Catholic School 4 March 4, 2002 CITIZEN COMMENTS I surve the owners of the 40 properties within 350 feet of this site. Of the 8 replies, all were in favor of the proposal: 1. Christopher McDonnell, 379 Riple Avenue E: I have no concerns about the proposed construction. 2. Donald Zeftel: 334 Roselawn Avenue E: It is oka with us. 3. Audre Duellman: 1843 Desoto Street North: Good project, we are in favor of it. 4. John Thomas, 328 Roselawn Avenue E: The proposed construction sounds oka to us. We do not attend St. Jerome's, so do not know a lot about it, but see no problems. The probabl do need the space. 5. D.H. Schroepfer, 314 Bellwood Avenue East: We have no ob to this addition. 6. James H. Keultjes, 334 BellWod, Avenue East: I have no objections to this plan. The extra da and preschool will be g ood for our area. 7. Marlin and Janine Frans, 18.66 McMenem Street North: Buildin the preschool would be a g reat idea — g o ahead with the plans. 8. Ro and C Chinander, 328 Bellwood Avenue East: We have no problem with proposed addition. St. Jerome's Catholic School 5 March 4, 2002 REFERENCE INFORMATION SITE DESCRIPTION Site Size: 10.65 Acres Existing Land Use: Church, Elementary School, and Preschool SURROUNDING LAND USES North: Single Family Homes and Open Space South: 12 -Unit, Mufti - Dwelling Complex East: Rosotto Senior Apartments West: Single Family Homes and Parish PLANNING Zoning: Farm Residence .Land Use Plan: School CRITERIA FOR APPROVAL Section 36- 436 (3) requires a CUP for any daycare facility or school within any zoning district. Section 25 -70 of the city Code requires that the CDRB make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to `neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Findings for CUP Approval Section 36- 442(a) states that the city may approve a CUP, based on the nine standards as specified in the resolution on pages 14 and 15. St. Jerome's Catholic School s ?' 6 March 4, 2002 Application Date We received the complete applications and plans for St. Jerome's expansion on January 15, 2002. State law requires that the city take action within 60 days of receiving complete applications for a proposal. City action is required on this proposal. by March 16, 2002. Attachments: 1. Location Map 2. Zoning Map 3. Site Plan 4. Elevations 5. M.C.L. Architect's December 22, 2001, Letter 6. St. Jerome's January 17, 2002, Letter 7. Conditional Use Permit Resolution St. Jerome's Catholic School 7 March 4, 2002 w- Attachment 1 Location Map N Attachment 2 ion I ng Map Vj Attachment 3 N: Ch 'r t �� . �"'r! 1. If!_!IS I! , } , � ���1 j 11 ,^ GO G" • '* ♦ , �� ' A-, f� -t t / - Omni I / j , `� ` ' R R R I N O `� -�` •oast `•�, I j \ � f ' rod do WAOW WACUe . 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S 10 Attachment 4 o c a A MOOTING ILOWs t�U) C bT IGTI� Ir -� sis• _ I r rr�e+�m rrrrr ar u � rna �wac $L DG E4 EAe\Ail aq WK M- ,r ww.tr N W E Elevations s 11 ___ ME ■rr■rrr■�� _ _ z. ___ ___ �_ �. -_ ______ -__ -__ __- _ ___ __ _ _ _ _ __ __ __ _� ___ _- _________ _ __ _- __- _______ - - - - -- : �I -__ _ __ =__ __ =_ = =_ ___ __ -__ =_ - - -� = IIi�DI __ _ __- ___ __= i -y. = -__ =_ - 8 �1= �:�1 =_ = � = == __ _ —_ - _ - _ - -_ _ _ __ s= __ _��_ - _ _ - ____ ____ ___ ____ _____ e, 14 am* Nor+h &e\j f ! �■■■■� / scrM r■ir■ rurr ■rur rurr ■■ ■rr rr■n r■ur ■■ur ■rqr - _________ =____ - ___ -- __ _ _ - =_ _. -__-= --_ ___� __- _ -== _ �= �=' = ===_ '=_= - =� == �-_= _= === _- _? =_sVL� __ _ = =- _ -�'-= _ _ =� _ _ == " =_ =__ = == _ = =_ �_- _- = - ■■rr■ r■wrr r■r■r rwur ■rur ■urr • ■r.r ■w■■r u■o rrrrr ■pu ■■r■r ■rw ■r ■rur ■urr ■ ■rrrrr ■ ■ ��I _ =__;i _L,� .rte � == _ _ =_ _ =_ = =_ _ - _=___=_ ___ =' =- °____ =_ �_ = l'. i : i rrur . r_. iii ;_. i. i■ ■rur _-- ---- - - --= ____� __ _ - - - _ _ __ _ _ _ _ __ __�___ • FLO OR _ -_ _ �_ - = = _ =_`_ == == _=- d -___= _= - ___� -__= __ ■�� _ _ uus �irr ■urr �■ri� rrrrr �r� �■ Lam. �� o c a A MOOTING ILOWs t�U) C bT IGTI� Ir -� sis• _ I r rr�e+�m rrrrr ar u � rna �wac $L DG E4 EAe\Ail aq WK M- ,r ww.tr N W E Elevations s 11 Attachment 5 ME= ARCHITECTS, INC. MEMORANDUM New Addition and School Renovation Church of St. Jerome 380 Roselawn Avenue East Maplewood, MN 55117 Project No. 40506.000 22 December 2001 Response to Item 2, City of Maplewood Conditional Use or PUD Application: "A written en statement describing the intended use of the property and why the City should approve our request." PP Y St. Jerome's Catholic Church and School have been operating perating at their current location since before 1951 -52 when the first wing of the present K -8 school building w/ preschool program wa g P p gr s constructed. The proposed preschool addition of approximately 3,8* ,800 square feet is consistent with the present use of the building and property. The character and location of the addition will not negatively g ly change the existing or planned character of the surrounding area. Since the ro osed addition is a relatively P P small expansion of the existing program and use, it should not depreciate ro er values or create P P tY to any community disturbances mentioned in criteria number four. The childcare ro am will increase P gr from a current attendance of 29, to an attendance of up to 60 children at an one time. The small addition tion sh have a minimal effect on vehicular traffic and would be served adequately b u q y y public facilities and services without excessive additional costs. The size and location of the addition has minimal impact on the site's natural features and the environment in general. The addition is essential to the school's future vitality. As a feeder program - . tY p gr m to the K 8 Grade School, the preschool addition will serve. both the parish and greater communit the ty, g church's future presence in the City of Maplewood. McGUIRE COURTEAU LUCKE ARCHITECTS, INC. Eric J. Ketelsen EJK:pas 12 McGUIRE COURTEAU LUCKE ARCHITECTS, INC. TEL (651) 222 -8451 400 St. Paul Building, 6 West Fifth Street, St. Paul, MN 55102 FAX (651) 222 -5414 ttaC hment 6 JAN 2002 Januaryl 7, 2002 L - "" " a` 'a. Fire Marshal Maplewood Fire Department 1830 E. County Rd. B Maplewood, MN. 55109 Subject: St. Jerome School Addition Att: Butch Gervais Gentlemen, St. Jerome Parish is in the process of expanding their child care center (Kid's Korner) by adding on to the existing school building and providing some upgrades to the existing facility. An ambitious proposal for site and building improvements was made more than a year ago and a fund campaign was initiated and completed by mid summer. Unfortunately, we were not able to raise the funding necessary and the project has been substantially down sized. We have submitted plans to the city for an addition of about 3 900 square feet and some internal building upgrades such as handicap access and toilet facilities. We will add sprinkler protection for the new areas and the entire west wing. We have included new smoke and fire detection and alarms for the entire school facility. We do not have adequate funding to complete the sprinklers in the center or east wing but adequate sizing and stub -off will be provided so that that area can be completed in the future. We should be able to complete this campaign -and reduce our financial debt sufficiently to add the remaining sprinklers, within five years. . We hope you will support our efforts to improve the St. Jerome School facility at this time and within our financial constraints and timetable. If you have any questions or comments, please contact us immediately as we are trying to schedule most of the construction work this summer to avoid conflict with class scheduling. Thank you for your help. Sincerely, Fr. K Ludesc William J. Tronsen Pastor project leader CC. Dave Fisher - Binding Official Maplewood Community Development. 13 Attachment 7 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, St. Jerome's Catholic School applied for a conditional use permit for the expansion of a preschool; WHEREAS, this permit applies to property located at 380 Roselawn Avenue East, Maplewood, Minnesota. The legal description is: The East % of the NW. Quarter of the NW Quarter of the SW Quarter of Section 17, Township 29, Range 22; and also the N 233 ft of the E 160 ft of the W 327.31 ft of the SW % of Section 17, Township 29, Range 22; and also the S 75 ft of the N 433 ft of the W '/ of the NW % of the NW Quarter of the SW %, Section 17, Township 29, Range 22; and also the W Y2 of the NE %4 of the NW % of the SW A Section 17, Township 29, Range 22, except that part deeded to Ramsey County as shown by a deed in Book 750 of Deeds on page 634, and except an easement for highway purposes; and also S 125 ft of the N 358 ft of the W.327 and 327.31 ft of the N Quarter of the NW Quarter of the SW Quarter of Section 17, Township 29, Range 22, subject to the rights of the public in highways, according to the United States Government Survey thereof. WHEREAS, the Ramsey County Property Identification Number for this property is as follows: 17- 29 -22 -32 -0004. WHEREAS, the history of this conditional use permit is as follows: 1. On 1 2002, the planning commission recommended that the city council approve the conditional use permit. 2. On , 2002, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and- recommendations from -the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above - described conditional use permit based on the building and site plans. The city approved this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. ,- 14 f� 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause: a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, ' water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities 'or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. . The use would cause minimal adverse environmental effects. Approval of the conditional use permit is subject to the following conditions: 1. All construction of St. Jerome's Preschool addition shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed preschool addition must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. The Maplewood City Council adopted this resolution on , 2002. 15 DRAFT MINUTES. OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAP LEWOO D, MINNESOTA WEDNESDAY, FEBRUARY 20, 2002 a. St. Jerome's Conditional Use Permit Revision (380 Roselawn Avenue) Ms. Finwall stated St. Jerome's Catholic School is proposing to expand their preschool and daycare facility from 29 children to 60 children. A 3,800- square -foot addition is proposed on the northwest corner of the elementary school to accommodate the expanded facility as well as a new entry vestibule. The exterior of the addition will be constructed of face brick to match the existing elementary school. On February 26, 1990, the city council approved two conditional use permits for the expansion of a church and for a daycare facility. To expand the preschool, the applicant is requesting that the city approve the following: 1. Conditional use permit to expand an existing preschool and daycare facility; 2. Design approval for exterior improvements St. Jerome's preschool and daycare (Kid's Korner) have been in operation and licensed through the State of Minnesota since. 1987. The daycare's hours of operation are from 7 to 5:30, Monday through Friday, and include children from 3 -to -12 years old. The preschool is operated four days a week, with 3 and 4 year -olds attending two, 2 Y2 hour sessions a week. The addition will allow Kid's Korner to expand from 29 to 60 children. The one -story addition proposed will be constructed of 4 -inch face brick. The addition includes a new entry door with overhead canopy, several new windows, and a 3- foot -high parapet wall constructed of a stucco -like material to screen the rooftop mechanical units. The addition- is attractive and will be compatible with the existing brick building. There are currently 53 striped parking stalls room for an additional 97 striped parking stalls on the lot. With the addition, 16 additional parking stalls will be striped in front of the school. The city's parking ordinance does not address school parking specifically, but there should be adequate parking stalls for employees and guests. They have 26 employees and all the students are bussed in or dropped off, therefore, parking for the school and expanded daycare is adequate on this site. With the addition, three large trees and shrubs must be removed during the construction of the project. To comply with the city's tree preservation ordinance staff recommends that three ornamental trees be planted along the west side of the addition. As well as additional. landscaping along the sidewalk. St. Jerome's was proposing to replace only one tree near the back of the church with no additional landscaping planted. The assistant city engineer does state that there are norengineering and'drainage issues with this proposal. Drainage in the area was looked at extensively with the neighboring housing development. A neighborhood survey was sent to surrounding properties and all comments received were positive for the daycare and preschool addition. Staff recommends approval of St. Jerome's conditional use permit with three standard conditions. Commissioner Ledvina said on the zoning map in the packet the property is zoned farm residential and he thought that was strange given its location. He looked. at the land use map in the comprehensive plan of November 1999. It shows that the site is intended to be zoned commercial office. He is wondering why there is this discrepancy and should the commission make an effort to zone it according to the land use plan? We know it is not farm residential but it has that designation apparently. Ms. Finwall said correct, it is zoned farm residential. Within all zoning districts in the City of Maplewood, a preschool, daycare, church and school are allowed with a conditional use permit. Regarding the comprehensive plan, perhaps Chairperson Fischer could answer that question. Chairperson Fischer said it used to be common practice to receive copies of the areas land use plan and zoning map as part of the packet. It has generally been the counsel's wish not to rezone to higher usages until there were proposals before them. If there were situations where the comprehensive plan was indicating a lower use than what was on the zoning map they would move forward. In some areas the farm zonings were seen as holding zones. Commissioner Ledvina asked if the city is comfortable with the current farm zoning? Chairperson Fischer said it seems to be thus far. Commissioner Ledvina stated that its current proposed land use is commercial office aid his November 1999 version of the comprehensive plan states that. Ms. Finwall said she will have to verify that. There is commercial office to the northwest of the property and commercial office is a zoning that is compatible to the adjacent residential uses. Chairperson Fischer said she was surprised at the land use for St. Jerome's. A p ossibility could be as the maps were changing from black and white to color versions, planning commissioners were asked to try and proofread it to see if the interpretation of the colors and the legends agreed with the old black and white version. She doesn't know if maybe a clerical or computer error occurred and staff may want to check that. Commissioner Rossbach said regarding the if there are more students. being added g g will there be more trash and are there enough dumpsters to accommodate the additional trash? Ms. Finwall showed members a photo of the dumpsters that are currently on site and the location in the parking lot. She is not sure of the answer to the need for an additional dumpster or not, perhaps the applicant can answer that. The following were representatives for St. Jerome's Catholic School: Mr. Eric Ketelsen of 1439 Blair Avenue, St. Paul, MN. He is the architect of McGuire Courteau Lucke Architects, Inc. Father Ken Ludescher of 1894 McMenemy Street, Maplewood, M N. Mr. Gerald vimr of 2011 Edgemont Street, Maplewood, MN. Mr. Ken Klutzke of 458 Woodruff Avenue, Roseville, MN. He is a member of the parish and has students at the school. Commissioner Rossbach asked the applicants if there was going to be enough room for a dumpster if needed? Mr. Ketelsen said if one is needed, there is room. Commissioner Pearson mentioned to the applicants that St. Jerome's must be very , good neighbors based on the comments that came back from the neighborhood survey. That doesn't always happen, so it is nice to see. Commissioner Ledvina moved to adopt the resolution on pages 14 and 15 of the, staff report. This resolution grants a conditional use permit for the expansion of a preschool at St. Jerome's Catholic School. This permit is based on the- standards for approval required by code and subject to the following conditions: a. All construction shall follow the site plan approved by the city. The Director of Community Development may approve minor changes. b. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. C. The city council shall review this permit in one year. Commissioner Pearson seconded. Ayes — Ahlness, Dierich, Fischer, Ledvina, Pearson, Rossbach, Trippler The motion is passed. Ms. Finwall stated this item will go to the community design review board February 26, 2002. It will go to the City Council on March 11, 2002. DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA FEBRUARY 26, 2002 a. St. Jerome's Catholic School (380'Roselawn Avenue East) Ms. Finwall stated St. Jerome's Catholic School is proposing to expand their preschool and daycare facility from 29 children to 60 children. A 3,800. - square -foot addition is proposed on the northwest corner of the elementary school to accommodate the expanded facility as. well as a new entry vestibule. The exterior of the addition will be constructed of face brick to match the existing elementary .school. On February 26, 1990, the city council approved two Conditional use permits for the expansion of a church and for a daycare facility. To expand the preschool, the applicant is requesting that the city approve the following: 1. Conditional use permit to expand an existing preschool and daycare facility; 2: Design approval for exterior improvements St. Jerome's preschool and daycare (Kid's Korner) have been in operation and licensed through the State of Minnesota since 1987. The daycare's hours of operation are from 7 to' 5:30, Monday through Friday, and include children from 3 to -12 years old. The preschool is operated four days a week, with 3 and 4 year olds attending two, 2Y2 -hour sessions a week. The addition will allow Kid's Korner to expand from 29 to 60 children. The one -story addition proposed will be constructed of 4 -inch face brick. The addition includes a new entry door with overhead canopy, several new windows, and a 3-foot-high parapet wall constructed of a stucco -like material to screen the rooftop mechanical units. The addition is attractive and will be compatible with the existing brick building. There are currently 53 striped parking stalls and room for an additional 97 striped parking stalls on the lot. With the addition, 16 additional parking stalls will be striped in front of the school. The city's parking ordinance does not address school parking specifically, but there should be adequate parking stalls for employees and guests. They have 26 employees and all the students are bussed in or dropped off, therefore, parking for the school and expanded daycare is adequate on this site. With the addition, three large trees and shrubs must be removed during the construction of the project. To. comply with the city's tree preservation ordinance staff recommends that three ornamental trees be planted along the west side of the addition as well as additional landscaping along the sidewalk. St. Jerome's was proposing to replace only one tree near the back of the church with no additional landscaping planted. The assistant city engineer states that there are no engineering and drainage issues with this proposal. Drainage in the area was looked at extensively with the neighboring housing development. A neighborhood survey was sent to surrounding properties and all comments received were positive for the daycare and preschool addition. Staff recommends approval of St. Jerome's conditional use permit (CUP) with three standard conditions. Ms. Finwall stated that the planning commission recommended approval at the February 20, 2002, meeting. Ms. Finwall recommends approval of plans date stamped January 9, 2002, for a 3,800 square foot addition to St. Jerome's Catholic School. The city is approving these plans based on the findings required by code. The applicant shall do the. following: a. Repeat this review in two years if the city has not issued a building permit for this project. b. Complete the following before the city issues a building permit. (1) Provide a revised landscape plan to be approved by staff showing: three ornamental trees of at least 1Y2 caliper inch to be planted on the west side of the addition, across the drive aisle; and low - maintenance shrubbery or perennial plants to be planted along the new sidewalk, around the proposed bollard lights. (2) Submit a grading drainage, utility and erosion control plan to the city engineer for approval. c. Complete the following `before occupying the building: (1) Screen all new roof-mounted equipment visible from streets or adjacent property. (2) St. Jerome's School is exempt from the dumpster screening requirements as long as the dumpsters are stored on -the southwest corner of the lot, in between the school and the garage and remains screened by surrounding mature trees. (3) All exterior lighting installed must comply with the city's lighting ordinance and must not exceed a 0.4 -foot candle at the property line. d. If any required work is not done, the city may allow temporary occupancy if: (1) The city determines that the work is not essential to the public health, safety or welfare. (2) The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. (3) The city receives an agreement that will allow the city to complete any unfinished work. e. All work shall follow the approved plans. The Director of Community Development may approve - rminor changes. Board member Olson asked staff if she is correct in understanding that staff is not requesting screening for the dumpsters because the dumpsters are not in view from the street? . »- Ms. Finwall said that is correct. This was also requested by `St. Jerome's Catholic School. Staff agrees that the location of the dumpsters on the south west corner of the lot is screened by trees and the school itself screens the dumpsters from the roadway and the parking lot. Board member Olson asked if St. Jerome's School is worried about children or animals getting into the dumpsters or having access to them? Ms. Finwall said perhaps the applicant can answer that question. The applicant in the audience said they have never had a problem with that happening. Mr. Eric Ketelsen of 1439 Blair Avenue, St. Paul, MN, addressed the board. He is the architect of McGuire Courteau Lucke Architects, Inc. He asked the board if there were any questions of him. Chairperson Ledvina asked how the brick will match or compliment the existing structure? Mr. Ketelsen said they had a consultant come out and look at the building and he offered a color to match the existing brick. It is a combination of yellowish brick with some darker rust tones mixed in. Chairperson Ledvina said he reviewed this site and he has no issues with the quality of the design, the addition and how it will be constructed on the existing structure. He agrees with staff that a dumpster enclosure is not necessary. Board member Olson .said she has driven by there many times and she has no objections to this addition at all. She is glad. that staff is recommending replacement of trees and shrubbery. Chairperson Ledvina said they cannot make a recommendation because of a lack of quorum but the board will leave it up to staff in terms of how they want to handle this proposal. This item will go to the city council. at the meeting on March 11, 2002. Mr. Ketelsen asked if this will delay the process at all for not being able to make a recommendation tonight? r Chairperson Ledvina said he did not believe so. Ms. Finwall apologized for lack of a quorum and the confusion this evening. The board's comments will be reflected in the minutes for the March 11, 2002, city council meeting and the council will see that the comments are positive. . Agenda # MEMORANDUM Action by Council TO: City Manager Date FROM: Shann Finwall, Associate Planner Endorsed SUBJECT: Code Amendment - Pawnbrokers and Currency EkbMin APPLICANT: City of Maplewood Rejected DATE: March 4 2002 INTRODUCTION Background On May 14, 2001, the city council passed a moratorium on pawnbrokers and currency exchanges. The city council directed staff to look at different controls available to regulate the number of these types of businesses in the city. On December 10, 2001, the city council passed an ordinance amending the licensing requirements for pawnbrokers and currency exchanges (see attached December 10, 2001 ordinance on page 4). The new licensing requirements allow for one pawnbroker license and one currency exchange license to be issued within the city at a time. Proposed Code Amendment Staff is proposing to add language to the zoning code that requires a conditional use permit for both pawnbrokers and currency exchanges within the Business Commercial and Light Manufacturing zoning districts. DISCUSSION New Licensing Requirements The ordinance adopted December 10, 2001, amended the licensing requirements for pawnbrokers and created a new licensing requirement for currency exchanges. The amended and new requirements restrict the number of these facilities to only one at a time. The city attorney has researched this and found that cities can limit the number of such businesses as long as statutory limits are not exceeded. Minnesota Statutes have not set limits to date. Currently, the city has one pawnbroker located on Rice Street and one currency exchange business soon to open at Maplewood Square on White Bear Avenue. Zoning_ Requirements The city's zoning code currently allows for the following: 1. Currency exchanges: Allowed within the Business Commercial and Light Manufacturing zoning districts as a permitted use if it is located 350 feet or more from property the city has planned for residential use. A currency exchange business would not be allowed within 350 feet of residentially planned property. 2. Pawnbrokers: Allowed within the Business Commercial and Light Manufacturing zoning districts as a conditional use permit if located 350 feet or more from property the city has planned for residential use. A pawnbroker would not be allowed closer than 350 feet to residentially planned property. The newly adopted currency exchange license ordinance requires that currency exchanges have a conditional use permit. This conflicts with the zoning code that allows for currency exchange businesses as a permitted use. In contrast, the existing pawnbroker license ordinance.does not require a conditional use permit as specified in the zoning code. It is the city's intent to require a conditional use permit for both currency exchanges and pawnbrokers. Therefore, to clear up the conflict, staff is proposing that the zoning code and licensing requirements both reflect that currency exchanges and pawnbrokers require conditional use permits as well as city licensing. Spacing from Churches and Schools After adoption of the new licensing requirements in December, the city council directed staff to research the possibility of enacting a distance requirement for pawnbrokers and currency exchanges from residential, schools and churches due to the nuisances often associated with such businesses. As stated above, the city's zoning code currently requires that pawnbrokers be located 350 feet or more from property the city is planning for residential use (i.e., property which currently has residential structures located on it or property which is classified as residential in the city's land use map). Staff is proposing that currency exchanges meet this distance requirement as well. Regarding schools and churches, after an inventory of the city's schools and churches, it was found that there are a total of four that are not classified as residential (see attached map on page 6). Therefore, in addition to the location restriction of 350 feet from residential, staff is proposing to add language that would require pawnbrokers and currency exchanges to be located 350 feet or more from a school or church as well. The city attorney has indicated that cities cannot completely zone out specific uses. To ensure that the above- mentioned distance requirements do not zone out pawnbrokers and currency exchanges, staff has conducted an inventory of available land (see attached map on page 7). If the distance requirements are adopted, there will be approximately 709 acres, or 7 percent, of the city's land available to these types of uses. COMMITTEE ACTIONS On February 20, 2002, the planning commission recommended approval of the proposed zoning amendment by a vote of 3 to 2, with 2 abstentions. The planning commissioners were evenly divided in their support and opposition to the code amendment (see attached February 20, 2002, planning commission minutes). The two members who voted against the amendment requested a more restrictive distance requirement for pawnbrokers and currency exchanges from residential, schools, and churches of 500 feet, rather than 350 feet. The land available to these types of businesses if the city adopted a 500 -foot distance requirement is shown on page 8. This map indicates the total land available would be 305 acres, or 3 percent of the city's land, compared to the 7 percent of land available when the distance requirement is 350 feet. The two members who abstained from voting were in opposition to the licensing requirement previously approved by the city council, which allows only one pawnbroker and one currency Pawnbrokers and Currency Exchanges 2 March 4, 2002 exchange business within the city at one time. They indicated that this restriction was prejudice against these types of businesses. RECOMMENDATION Adopt the ordinance amendments on pages-9 through 13. The first ordinance (pawnbroker and currency exchange licensing amendment) adds clarifying language to the pawnbroker licensing requirements specifying that a conditional use permit is required for pawnbrokers and also relocates the newly adopted currency exchange ordinance from under the pawnbroker article to its own article. The second ordinance (business commercial zoning district amendment) revises the Business Commercial and Light Manufacturing zoning districts to allow pawnbrokers and currency exchanges with a conditional use permit only if the property is located 350 feet or more from a residential lot line, or located 350 feet or more from any school or church. RorMpawnbroker- currency Attachments: 1. December 10, 2001, Ordinance Amending Pawnbroker and Currency Exchange Licensing Requirements 2. Commercial Zoned Churches /Schools Map 3. Pawn Shop and Currency Exchange Land Availability Map (350 Feet) 4. , Pawn Shop and Currency Exchange Land Availability Map (500 Feet) 5. Ordinance Amending the Pawnbroker and Currency Exchange License Requirements 6. Ordinance Amending the Business Commercial District Pawnbrokers and Currency Exchanges . 3 March 4, 2002 MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, December 10, 2001 Council Chambers, Municipal Building Meeting No.. 01 -29 2. 7:10 Ordinance Change -Pawn Shops and Currency Exchange Business a. Mayor Cardinal convened the meeting for a public hearing. Attachment 1 b. City Manager Fursman introduced the staff report and presented the specifics of the report. C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: None g. . Mayor Cardinal closed the public hearing. Councilmember Collins moved to adopt the ordinance to limit the number of pawn shops and currency exchange businesses to one each at a time and approved the license fee of $300.00: ORDINANCE NO. 820 AN ORDINANCE AMENDING CHAPTER 22 OF CITY CODE PERTAINING TO PAWNBROKERS AND ADDING LANGUAGE TO REGULATE CURRENCY EXCHANGE BUSINESSES The Maplewood City Council hereby ordains as follows: Section 1. Sec. 22 -16, is amended as follows (the additions have been underlined): Cal No person shall exercise, carry on or engage in the trade or business of pawnbroker within the city without first having obtained a license, from the city, to do so in conformance with the provisions of this article. fj 2 ) Each license shall be issued to the applicant only and shall not be transferable. Oc Each license shall be issued onl for the premises described in the application and shall not be transferable to a different location. Cdj No change in ownership, control or location of a license shall be permitted except by amendment to the license. Such license amendment must be approved by City Council. I te), No more than one (1) pawnbroker license shall be issued by the City at any time. The city shall give priorit to qualified applicants for renewal of an existing license. Section 2. Sec. 22.1 is added as follows (the additions have been underlined): (a) Definition. The term "currency exchange" is defined in Minnesota Statutes Section 53A.01, subdivision 1. Currency exchange means any person, except a bank, trust company, savings 4 bank, savings and loan association, credit union, or industrial loan or thrift company, engaged in the business of cashing, checks, drafts, mone orders or travelers' checks for a fee. Currency exchange does not include a person who provides these services incidental to the person's primary business if the charge for cashing a check or draft does not exceed one dollar ($1.00 )or one (1) percent of the value of the check or draft, whichever is greater. (b) License required. No person shall exercise, carry on or engage in the trade of currency exchange in Maplewood without first having obtained a license from the city to do so in conformance with this Chapter and Minnesota Statutes Chapter 53A. (c) Each license shall be issued to the applicant only and shall not be transferable. (d) Each license shall be issued only for the premises described in the application and shall not be transferable to a different location. (e) No Change in ownership, control or location of a license shall be permitted except by amendment to the license. Such license amendment must be approved by the City Council. (f) - No more than one (1) currency exchange license shall be issued by the City at any time. The City shall give priority to qualified applicants for renewal of an existing license. (g) License fee. The amount of the annual license fee for a currency exchange license under this article shall be imposed, established, set and fixed by the City Council, by resolution, from time to time. (h) Applications for license. The applicant for a currency exchange license under this article shall apply to the city clerk for such license and a copy thereof shall be forwarded to the chief of police. The chief of police, or an officer duly detailed by the chief for such purpose, shall investigate the applicant and report the results of such investigation to the City Council. The City Council must approve all currency exchange licenses. The City Council may disapprove an application for the following reasons: 1. Violation of any provision of the state currencv exchange law contained in Chapter 53A. 2. The location of the proposed business does not comply with applicable zoning, building or fire codes. All currency exchange businesses must obtain a Conditional Use Permit. 3. Anv one (1) or more of the reasons. conditions, or standards for adverse action under Section 36- 436 of City Code. Councilmember Allenspach seconded. Ayes -All A ++nr kmon+ 7 Commercial Zoned Churches /Schools Comm Ch urcl (Four 0 a Attachment 3 Pawn Shop an ange Land Available When Use Located At Least 350 Feet From Residential (Total Land Area Equals 709 Acres or 7 Percent of City Land) N W E 'I S i 7 Pawn Shop and C W, n Land Available When Use Located at Least 500 Feet Residential (Total Land Area Equals 305 Acres or 3 Percent of, City Land) 4 Attachment 5 ORDINANCE NO. AN ORDINANCE AMENDING THE PAWNBROKER AND CURRENCY EXCHANGE LICENSING REQUIREMENTS The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: Section 1. This amends Section 22 -20 (Pawnbroker Licensing Application) by clarifying the licensing requirements for pawnbrokers [deletions are stricken and additions are underlined]: Sec. 22 -20. Applications for licenses. The applicant for a pawnbroker's license under this article shall apply to the city clerk for such license and a copy thereof shall be forwarded to the chief of police. The chief of police, or an officer duly detailed by the chief for such purpose, shall investigate the applicant and report the results of such investigation to the city council. The city council must approve all pawnbroker's license. The city council may disapprove an application for the following reasons: 1. Violation of any provision of the state pawnbroker law contained in Minnesota Statutes. 2. The location of the proposed business does not comply ,with applicable zoning, building or fire codes. All pawnbrokers must obtain a Conditional use permit. 3. Any one (1) or more of the reasons, conditions or standards for adverse action under Section 36 -435 of the city code,. Section 2. This amendment moves Section 22.1 (Currency Exchange) to Article Il.A.: ARTICLE 11. PAWNBROKERS • w - • • • • _ _ • _ • • • _ . w _ . • . . • • . w • _ w • - • _ - • • • • - - • - .• - .• • - • • 1 - • - _ - - - - w � - - MAINIAMIAM - - w -- - -- 10 M - -- - - - - - - I = L- I N WIL- - - w - - - .r - - w - • .• _ • .. 1. _ 1 • _ • w w • • • • w w - - - - �► w • • • • • • - - • • _ - w - • • • - w - • • WWII - • - w - - . _ • • • w • . • - - - - - - _ . • • w _ _ - w - - - - .r - . _ • • _ _ • • _ • • • - w w - - w . - • - • • _ • GE - - WIWI w .. - w - - �► - - - - w w w w v L- -AL- - _ • - w - w - I NIL - - w w w w • • Fe • I W - T I - T - w - - - - - - - - • • • _ • _ • _ _ • • I a I - M I • V 3 • w - • • • w w w , - _ • . • • • _ _ I • • _ w w - - - - - - • . • • _ _ . - - - - - • w . • _ The applicant for a pawnbroker's license under this article shall apply to the city clerk for such license and a copy thereof shall be forwarded to the chief of police. The chief of police, or an officer duly detailed by the chief for such purpose, shall investigate the applicant and report the results of such investigation to the city council. The city council must approve all pawnbroker's license. The city council may disapprove an application for the following reasons: 1. Violation of any provision of the state pawnbroker law contained in Minnesota Statutes. 2. The location of the proposed business does not comply ,with applicable zoning, building or fire codes. All pawnbrokers must obtain a Conditional use permit. 3. Any one (1) or more of the reasons, conditions or standards for adverse action under Section 36 -435 of the city code,. Section 2. This amendment moves Section 22.1 (Currency Exchange) to Article Il.A.: ARTICLE 11. PAWNBROKERS _ - -- - I ffit- - - - - - - - L-1 N - - - - -- - w -- - -- 10 M - -- - - - - - - I = L- I N WIL- _ _ + - - �• . . . • - • • - . . . . - - - - . _ . . LT,TJ . - _ . _ - - • - - -. - - - .. .. r r r r 2 ML- r - r .. 161 NAW f f f f 11 pq 'F; a to t; mm _ h l 161 ARTICLE II.A. CURRENCY EXCHANGE a) Definition: The ter "currency exchange" is defined in Minnesota Statutes Section 53A.01 subdivision 1 Currency exchange means any person, except a bank, trust company,_ savings bank savings and loan association credit union or industrial loan or thrift company, engaged in the business of cashing checks, drafts, money orders or travelers' checks for a fee. Currency exchange does not include a person who provides these services incidental to the person's primary business if the charge for cashing a check or draft does not exceed one dollar ($1.00) or one (1) percent of the value of the check or draft, whichever is greater. 10 bl License required._ No person s hall exercise car - on or en a e in the trade or business of currencv exchange in Maplewood without first having obtained a license from the city to do so in conformance with this Chapter and Minnesota Statutes Chapter 53A. (c) Each license shall be issued to the applicant only and shall not be transferable. (d) Each license shall be issued only for the premises . described in the application and shall not be transferable to a different location. e No change in ownership, control or location of a license shall be permitted exce t b amendment to the license. Such license amendment must be approved by the City Council. No more than one 1 currency exchange license shall be issued by the City at anv time. The City shall give prig ty to qualified applicants . for renewal of an existinq license. License fee. The amount of the annual license fee for a currency exchange license under this article shall be imposed., established set and fixed by the City Council by resolution from time to time. (h) Applications for license The applicant for a currency exchan_ =e license under this article shall appiv to the city clerk for such license and a copy thereof shall be forwarded to the chief of police The chief of police, or an officer duly detailed by the chief for such purpose, shall investigate the applicant and report the results of such investigation to the City Council. The City Council must approve all currency exchange licenses. The City Council may disapprove an application for the following reasons: 1. Violation of any provision of the state currency exchange law contained in Chapter 53A. 2. The location of the proposed business does not comply with applicable zoning, building or fire codes All currency exchange businesses must obtain a conditional use permit. 3. Any one 1 or more of the reasons conditions or standards for adverse action under Section 36 -435 of City Code. Section 3. This ordinance shall take effect after the city publishes it in the official newspaper. The Maplewood City Council approved this ordinance on ) 2002. Mayor Attest: City Clerk Ayes — Nays - Attachment 6 ORDINANCE NO. AN ORDINANCE AMENDING THE BUSINESS COMMERCIAL ZONING DISTRICT The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: Section 1. This amendment revises Section 36 -151 to allow. pawnbrokers and currency exchanges within the Business Commercial and Light Manufacturing zoning districts with a conditional use permit if at least three hundred fifty (350), feet or more from any property the city is planning for residential use [deletions are stricken.and additions are underlined]: Section 36- 151(a). Permitted uses. The city.. shall only permit the following uses by right: 9%011 44 oil 1W 3 (13) Reserved. Section 36- 151(b). Conditional uses. The following uses must have a conditional use permit: (13) - Pawnbroker as defined in section 22. All pawnbrokers are subiect to the foliowing: 1. They must be located at least three hundred fifty (350) feet from a residential lot line, and three hundred fiftv.(350) feet of any school or church. 2. City licensing as regulated in section 22 of the city code. 15 Currenc y Exchan a as defined in section 22. All currenc exchan es are subiect to the following: 1. They must be located at least three - hundred fifty (350) feet from a residential lot line, and three hundred fifty (350) feet of any school or church. 2. City licensing a's requlatedJn*section 22 of the city code. 12 Section 2. This ordinance shall take effect after the city publishes it in the official newspaper. The Maplewood City Council approved this ordinance on 1 2002. Mayor Attest: City Clerk Ayes — Nays — 13 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA WEDNESDAY, FEBRUARY 20, 2002 c. . Code Amendment— Pawn Shops and Currency Exchange Businesses Ms. Finwall stated that on May 14 2001, the city council passed a one -year moratorium on pawnbrokers and currency exchanges. The city council directed staff to look at different controls available to regulate the number of these types of businesses in the city. On December 10, 2001, the city council passed an ordinance amending the licensing requirements for pawnbrokers and currency exchanges. The new licensing requirements allow for one pawnbroker license and one currency exchange license to be issued within the city at a time. The ordinance adopted December 10, 2001, amended the licensing requirements for pawnbrokers and created a new licensing requirement for_ currency exchanges. The amended and new requirements restrict the number of these facilities to only one at a time. The city attorney has researched this and found that cities can limit the number of such businesses as long as statutory limits are not exceeded. Minnesota Statutes have not set limits to date. Currently-, the city has one pawnbroker located on Rice Street and no currency exchanges. However, they recently approved one currency exchange to be located next to T -birds on White Bear Avenue near the mall. The city's zoning code currently allows for the following: 1. Currency exchanges: Allowed within the Business Commercial and Light Manufacturing zoning districts as a permitted use. 2. Pawnbrokers:. Allowed within the Business Commercial and Light Manufacturing zoning districts as a conditional use if located at least 350 feet from property the city is planning for residential use. The newly adopted currency exchange license ordinance specifies that currency exchanges require a conditional use permit. This is in direct conflict with the above - mentioned zoning code requirement that allow currency exchanges as a permitted use. In contrast, the existing pawnbroker license ordinance does not make mention of the conditional use permit requirement as specified in the above - mentioned zoning code. It is the city's intent to require a conditional use permit for both currency exchanges and pawnbrokers. Therefore, to clear up the conflict staff is proposing that the zoning code and licensing requirements reflect that currency exchanges and pawnbrokers require conditional use permits as well as city licensing. Regarding schools and churches, after an inventory of the city's schools and churches, it was found that there are a total of four that are not classified as residential. Therefore, in addition - to the location restriction of 350 feet from residential, staff is proposing to add language that would require pawnbrokers and currency exchanges to be located at least 350 feet of a school or church as well. Commissioner Rossbach asked when the moratorium was put into effect was it Maplewood's experience with the one pawn shop the city has that it actually takes up a lot of police time going to the pawn shop? How is it determined that there is apparently no such thing as a good pawnshop? Ms. Finwall said she understands there were concerns regarding the possibility that a pawnshop could locate in Maplewood in the Hillcrest area which is a smart growth opportunity site for more pedestrian friendly developments. The city council was very concerned that a pawnshop could locate in that area. Additional concerns include the police time involved as it takes a considerable amount of time. Commissioner Rossbach asked if the tagging staff referred to is something the pawnshop does? Do they give a report to the police or do the police go over and look at the items at the pawnshop? Ms. Finwall said she was not sure. Commissioner Rossbach said he doesn't really care whether Maplewood has any pawnshops or not and he has never been to a pawnshop or to a currency exchange either. It seems to him that this ordinance makes it so that for the most part Maplewood can't have a pawnshop - or currency exchange in the city. He would be concerned that there would be enough information so he can understand why the city would not want any of these businesses in Maplewood. There is no police report stating that the police department themselves have a problem with these pawn shops or currency exchanges. This would tell members if the police were getting many calls, that it takes up a lot of their time and it would provide more history as to why it is that the council is so against having these types of businesses in the City of Maplewood. Ms. Finwall said regarding the zoning out of pawnshops that would be illegal, city /staff has conducted a survey of the available lands. If this amendment would be put in place it would require pawnshops and currency exchanges with a conditional use permit if located 350 feet from residential property. The map in the staff report shows that approximately 709 acres would be available for these pawn shops or 7% of the city's land. The city council has already addressed the licensing requirements and is not up for discussion tonight. Tonight the commission is trying to make the zoning code reflect what the new licensing requirement that was approved states. Chairperson Fischer said interestingly enough there is some licensing Language in the proposed zoning amendment in the staff report. Ms. Finwall said the original licensing language included that a currency exchange business required a conditional use permit that was in conflict with what the zoning code stated which is that it is a permitted use. Because that language was in the licensing there was discussion of taking that out and putting the language in the conditional use permit area and not overlapping the two. However, it was felt that language regarding the conditional use permit should be put in the licensing area and language regarding the licensing should be put in the c conditional use permit area so there is no conflict. Commissioner Pearson asked staff if there is a definition of what a pawnshop is? How do they describe it? You may be driving along and see a sign that might say, "we buy and sell used tools ", does that make that a pawnshop? Ms. Finwall said the existing ordinance does have a definition of pawnshop. Commissioner Pearson asked staff is it a part of any of this other description. Ms. Finwall asked, do you mean part of the licensing requirement? Commissioner Pearson said yes. Also a couple of other times the commission has asked staff when they get the packets if there is police or fire interest, that staff expresses it in the background report. He does not see anything like that in the report. Ms. Finwall said she believes those issues were addressed with the initial licensing requirements so perhaps staff was negligent in addressing them with this minor zoning amendment. Commissioner Pearson asked if the currency exchange is a concern for money laundering? Ms. Finwall said correct. Commissioner Rossbach said staff said there is 709 acres to put pawnshops on. All of that is a technicality because the vast majority of this land is already developed. Whether that Js right or wrong, the city is setting up an I ordinance makes it almost impossible for these businesses to be in the City of Maplewood. Ms. Finwall said the current ordinance for pawnshops would allow them to be located as specified on the map. Staff is proposing to change that ordinance; currently they can only locate 350 feet from residential property. What the staff is proposing to change is changing is currency exchanges, and the city council has already approved the licensing requirements that limit one of each business in the city of Maplewood. That has already been decided by the city council and is not up for discussion tonight. Commissioner Rossbach said he believes it is misleading. Commissioner Ahlness said his concern is that this type of business is restricted as much as . possible to core commercial areas rather than in little strip businesses clustered in residential areas. Putting a pawnbroker and currency exchange together in a strip mall somewhat threatens the character of the surrounding residential areas. I 350 feet far enough away or could staff look at a more aggressive amount like 500 feet away or even 1 /4 of a mile that would certainly place it only in core commercial areas. That would be an example of what staff said the currency exchange business is going to be located like next to T- birds, and that would be far enough away from residential. He thinks that would preserve property values of the neighborhoods. He thinks it is well documented that currency exchanges, pawnbrokers, tattoo shops, strip clubs, etc. do have a detrimental effect on neighborhood property values. The city should try to restrict those businesses to core commercial areas. Ms. Finwall said the 350 feet restricts those businesses mainly to commercial areas and she would be concerned with an additional distance as it maybe zoning those uses out completely. Chairperson Fischer said sometimes it is a fine line. Ms. Finwall said yes. Staff did look at the City of St. Paul, they have an ordinance that requires that these businesses are 150 feet away from residential properties which basically puts a business right across the street from a residence, so the city did not want to make it any less restrictive than 350 feet. They did not look at a greater distance than 350 feet for a restriction but it is something the city can review if the commission wishes. Commissioner Trippler said he felt very uncomfortable from the beginning. It seems to him that pawnbrokers and currency exchange businesses are things that relatively low- income individuals use and have a need for. Apparently the City of Maplewood has decided that they don't like these businesses. If they were really a problem with the police he would have expected to see some supporting evidence in the report. He thinks any business that is run well can be a benefit to the community. He doesn't think it is the nature of the business, as it is how the business is run. He doesn't understand what the planning commission is being asked to do with this. It is like they are being asked to give some credence to an ordinance that was proposed by the city council that he doesn't understand. He just feels real uncomfortable about supporting this kind of thing. The city would not be limiting the number of churches they have in the community. Commissioner Pearson said he doesn't see anything in the ordinance that requires the businesses to be operated as a separate business in a separate building with separate entrances. Is it the intent of the ordinance that they could operate a money exchange out of the back of a beauty shop or Laundromat? Ms. Finwall said that is not addressed, however, with the amendment with the zoning code each business would require ,a I conditional use permit and therefore be reviewed by the planning commission and city council. However, there are two existing businesses that means with the new licensing requirements no other businesses could come into the city. Both of those businesses are in a strip mall on Rice Street and White Bear Avenue as separate businesses. Commissioner Pearson said he does not have a problem with the ordinance or that it be too exclusive or the numbers of the businesses or anything else. His mobile home park has had personal experiences where there has been break -ins, and over a period of 4 -6 days these materials start showing up in pawnshops. So he knows what the concerns are and it is valid. His concern is that they make this tight enough so that the companies have to operate in a reputable manner. Commissioner Rossbach said there can only be one of each of them operating in the City of Maplewood at any given time, so it should be pretty easy for somebody to keep track of them. Commissioner Pearson said he doesn't have a problem with passing this ordinance but not everything is in this ordinance so the staff must have other things they are relying on for controls. Ms. Finwall said in the pawnbroker- licensing ordinance is quite extensive and has been in place for quite awhile. Commissioner Pearson said that is why he was asking. He do_ esn't have those in front of him. Commissioner Rossbach said what we are really talking about here is that they want to make the language for the two different ordinances the same. The other part is should they have to be 350 feet from a church, residential property line, or a school. Commissioner Dierich said she agrees with Mr. Ahlness regarding where these businesses should be located. The 350 feet from residential is not far enough in her opinion. She used to live on the same block as the Pain Reliever and behind the motorcycle business on East Seventh Street in St. Paul, and both of these were 350 feet from residential. If the city is going to change the ordinance for zoning, then the city should make it commercial core and limit the areas. She doesn't care about the number of those businesses as long as they are limited in where they are placed, rather than how many feet away from residential. Commissioner Rossbach said the commission could make a recommendation' saying the commission agrees with what is being done, however, the commission thinks it should be more restrictive and the city is allowing to much area and that it ,could be too close to residents yet at 350 feet. Commissioner Ledvina said he is comfortable - with the staff report and feels that staff did research the 350 feet from residential. Commissioner Rossbach moved to adopt the ordinance amendments in the staff report. The first ordinance (pawnbroker and currency exchange licensing amendment) adds clarifying language to the pawnbroker licensing requirements specifying that a conditional use permit is required for pawnbrokers and also relocates the newly adopted currency exchange ordinance from under the pawnbroker article to- its own article. The second ordinance (business commercial zoning district amendment) revises the Business Commercial and Light Manufacturing zoning districts to allow pawnbrokers and currency exchanges with a conditional use permit, only if the property is located at least 350 feet or more from a residential lot line, or located at least 350 feet or more from any school or church. Commissioner Rossbach moved to adopt the ordinance and wondered if he was out of order if he abstained from the vote? . Ms. Finwall said yes you can make a motion to place the item for a vote and then vote for, against, or abstain from the vote.. Commissioner Pearson seconded. Ayes — Fischer, Ledvina, Pearson Nays — Ahlness, Dierich Abstention — Rossbach, Trippler The motion carried. Chairperson Fischer asked members, given the fact that there was some information that would have been helpful to have in the staff report, would some of the members have been more comfortable if somebody was at the meeting from the police department who was able to answer questions for background? Commissioner Ahlness said he believes that would have been helpful to make an informed decision. He would like staff to research this item more and see if the 350 feet distance could be increased. If they did increase it to 500 feet for instance, under legal advice from the city attorney, would that be a legal option? Would that eliminate some areas on the map that are largely residential and put it more in the commercial areas in the city and at least present that alternative to the city council? He would be satisfied with that Chairperson Fischer said if her count is correct there are 3 Ayes, 2 Nays and 2 Abstentions, so it does carry. By Mr. Ahlness articulating what your reasons were for voting, perhaps the city council will get the message and carry it forward from there. Staff, is that a possibility? Ms. Finwall said all concerns heard at the meeting will be .indicated on the staff report for city council and she will review additional distance requirements and ensure the city is not zoning out these businesses completely. Clearly the commission was divided on this issue and your concerns will be addressed to the city council. Ms. Finwall said this item will go to the city council March 11, 2002. AGENDA ITEM AGENDA REPORT Action by Council TO: Richard Fursman, City Manager :Date Endorsed FROM: R. Charles Ahl, Director of Public Works /City Engineer Modified Rej ecte d SUBJECT: County Road D Improvements, Project 01 -15: Resolution Removing Overlay between Hazelwood and White Bear Avenue from Project Work DATE: March 4, 2002 Introduction At the public hearing for the County Road D improvement project on January 28, 2002, the city council approved an overlay of County Road D, west of White Bear Avenue to Hazelwood Street. Additional investigation of the roadway has determined that an overlay will not provide adequate pavement treatment'for the long term. A major pavement replacement project is warranted in the near future. Removal of the overlay from this project is recommended. The future pavement replacement will be programmed within the Capital Improvement Plan. This resolution does not impact the reconstruction of County Road D between White Bear Avenue and McKnight Road. Background On January 28, 2002, the city council adopted a resolution ordering the reconstruction of County Road D in two parts. The first part is the reconstruction of County Road D between White Bear Avenue easterly to McKnight Road. That project continues through the design process. The second segment proposed an overlay of the existing pavement east of White Bear Avenue to Hazelwood Street. As part of the design, a structural study of the existing pavement was made. The extent of the cracking of bituminous along County Road D is entirely through the pavement, contaminating the sub -base. An overlay would likely last only 1 -3 years before these types of cracks would again show distress. A full pavement reconditioning is more appropriate for this segment. State aid funding, which was the major source of financing for this improvement, is not readily available. In addition, property owner meetings have not been conducted as part of the development. Finally, the estimated assessment rates are not appropriate for the major reconstruction project. For these reasons, it is the staff recommendation to remove this portion of the project from the overall improvement. A full reconditioning of this pavement will be included in a future year's capital improvement plan. Recommendation It is recommended that the city council approve the attached resolution removing the overlay project between Hazelwood Street and White Bear Avenue from the overall County Road D Improvement Project, City Project, 01 -15. RCA jw Attachment RESOLUTION REMOVING OVERLAY FROM ORDERED PROJECT AFTER PUBLIC HEARING WHEREAS, a resolution of the city council adopted the 14th day of January 2002, fixed a date for a council hearing on the proposed street and utility improvements on County Road D, between Hazelwood Street and McKnight Road, City Project 01 -15. AND WHEREAS, the hearing was duly held on January 28, 2002. AND WHEREAS, the project included two phases, one east of White Bear Avenue to McKnight Road as a full reconstruction project, and one phase west of White Bear Avenue to Hazelwood Street. AND WHEREAS, the City Engineer was directed to prepare project plans for both phases of the improvement. AND WHEREAS, the City Engineer has reported that the phase west of White Bear Avenue to Hazelwood Street is probably not feasible as proposed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That the improvement of County Road D between Hazelwood Street and White Bear Avenue is hereby removed from the project as ordered on the 28 day of January 2002. 2. That it remains necessary, cost - effective and feasible, as detailed in the feasibility report, that the City of Maplewood make street and utility improvements on County Road D, between White Bear Avenue and McKnight Road, City Project 01 -15. 3. Such improvement, east of White Bear Avenue to McKnight Road, remains ordered as proposed in the council resolution adopted the 28th day of January 2002. COUNTY ROAD D - MILL & OVERLAY7' VADNAUS HEIGHT f ti = 0 CM A& d; r liab WPM S&R WE 3000 OL a A.) NORTH SQNT PAUL 4. City OfMaplewood y, DEPAR COUNTY ROAD D ENGINEERING L DIVISION Ye yaw East Count Road 8 IMPROVEMENTS Maplewood, Minnesoto 55109 (01) nO-4550 FAX (01) 770-4506 CP 01�15 Iowa"^ up som Um EXHIBIT 1 PROJECT LOCATION MAP COUNTY ROAD D - RECONSTRUCTION AGENDA ITEM �_ AGENDA REPORT Action by Counci TO: City Manager Date FROM: Assistant City Engineer Endorsed Modified SUBJECT: Comfort Bus Site Sanitary ewer Realignment, ,ected . wo ry g ent, City Project 01- Accept Report and Order Improvement DATE: March 4, 2002 Introduction The city's consultant, SEH, has completed final plans and specifications for the above referenced project. The council will consider approving plans and advertising for bids. . The proposed bid opening for this project would be scheduled for 10:00 a.m., Wednesday, April 17, 2002. Award of bids would be considered by the city council at the April 22, 2002, city council meeting. Background The proposal to replace this section of sewer main was due to a settlement that has occurred in a location of the existing main. The section of main that is proposed to be replaced has settled enough to effect flow and increase the need for routine maintenance. The settling has also created a tremendous amount of ground water inflow into the sanitary system, causing unnecessary wastewater treatment costs to the city. With the proposed redevelopment of the Comfort Bus site, this was an opportune time to make these necessary repairs to the system. Making the repairs now will reduce restoration costs and will be less disruptive to the property owner. Recommendation Staff recommends that the city council approve the attached resolution accepting the report and ordering the improvement for the sanitary sewer main repair at the proposed Comfort Bus site, City Project 01 -21. Budget impact This project would be funded entirely from the sanitary sewer utility. CIVIC jw Attachment RESOLUTION APPROVING PLANS ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the city council on December 17, 2001, plans and specifications for the Comfort Bus Sanitary Sewer Relocation, City Project 01 -21, have been prepared by (or under the direction of) the city engineer, who has presented such plans and specifications to the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the city clerk. 2. The city clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least ten days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m., on the 17th day of April, 2002, at the city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The city clerk and city engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of April 22, 2002. Note: The information provided by this program has been compiled from recorded deeds, plats, taxmaps, surveys, and other public records and data. It is not a legally recorded map or survey and is not intended to be used as one. Users of this data are hereby notified that the information sources mentioned above should be consulted for verification of the information. Once again, USE AT ... . uI RISv H .. : citysight :..:; MAPLEW Sna p Shot Comfort Bus Sewer Realignment Map Legend: LABEL STPNT --� HALFSEC BUILDING WATER STREAMS PARCEL F CITY -• ' <.<. ` `{ - : <:r. Selected Parcels (2) Map Scale: 1" =!560 Map Date: March 5, 2002 Data Date: June 1, 2001 Note: The information provided by this program has been compiled from recorded deeds, plats, taxmaps, surveys, and other public records and data. It is not a legally recorded map or survey and is not intended to be used as one. Users of this data are hereby notified that the information sources mentioned above should be consulted for verification of the information. Once again, USE AT ... . uI RISv H AGENDA ITEM J�&, AGENDA REPORT City Action by Council TO: Richard Fursman C y Manager FROM: Chris Cavett, Assistant City g Engineer Date Endorsed SUBJECT: Maple Hills Lift Station Relocation, Project 02 -04: Mo Resolution Accepting Report, Calling for Public Hearing and AuhkAl V on of Plans and Specifications. DATE: March 4, 2002 Introduction A draft report, with detailed costs and financing plans, is complete and available for review at the office of the city engineer. Final copies of the study will be made available prior to the public hearing. The council will consider accepting the feasibility study and ordering a public hearing. Due to the schedule and because Bridgeland Development and the sanitary sewer fund will finance all the necessary work, the council will also consider authorizing the preparation of plans and specifications at this time. Background On December 12, 2001, the city council ordered preparation of a feasibility study to investigate the abandonment of the Bennington Woods lift station along with construction of the new lift station. On February 11, 2002, the city council authorized adjusting the scope of the feasibility study to include the abandonment of a lift station within St. Paul, which would benefit Maplewood as well as potential drainage improvements in the immediate area. The city council approved the Carriage Homes of Maple Hills at the February 25 council meeting. A sanitary sewer lift station must serve the site. A city -owned lift station currently serves the neighboring Bennington Woods development. A single lift station would serve both developments and the city's utility p tY Y more efficiently. In the study, this work has been identified as Phase I. The city is under agreement with the City of St. Paul for the operation and maintenance of a lift station at Parkway Drive and Larpenteur Avenue, which St. Paul has been plannin g to reconstruct in 2003. The agreement calls for Maplewood to pay St. Paul in excess of $105,000 for the reconstruction of this station, along with $12,000 annually for operation of the lift station. Both communities, uniting forces and financing, have now identified the opportunity to eliminate this lift station and construct a new gravity main to the metro interceptor. In the study, this work has been identified as Phase Il. Potential drainage improvements in the immediate area have been identified and could be done under this project, either during Phase I or Phase 11. The estimated cost of plan preparation is $45,000 for Phase 1. Bridg .eland Development will cover this cost if the project does not proceed. Recommendation It is recommended that the city council approve the attached resolution accepting report, calling for a public hearing for 7:30 on March 25, 2002, and authorizing the preparation of plans and specifications for the lift station relocation at the Maple Hills Development, Project 02 -04. CIVIC Attachments RESOLUTION ACCEPTING REPORT, CALLING FOR PUBLIC HEARING, AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS WHEREAS, pursuant to resolution of the council adopted January 28, 2002, a report has been prepared by the city engineering division with reference to the Maple Hills Lift Station Relocation Project, City Project 02 -04, and this report was received by the council on March 11 1 2002 and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, and WHEREAS, the financing of all essential work is clearly defined and will be paid for by the developer and the Maplewood Sanitary Sewer Fund, and WHEREAS, it is important that the design of this project begin as soon as possible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $260,020.40. 2. A public hearing shall be held on such proposed improvement on the 25th day of March, 2002, in the council chambers of city hall at 7:30 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. 3. The city engineer is designated engineer for this improvement and is hereby directed to begin the preparation of final plans and specifications for the making of said improvement. 4. Furthermore, additional funds in the amount of $45,000 are appropriated to begin the preparation of these final plans and specifications. Note: The information provided by this program has been compiled from recorded deeds, plats, taxmaps, surveys, and other public records and data. It is not a legally recorded map or survey and is not Intended to be used as one. Users of this data are hereby notified that the information sources mentioned above should be consulted for verification of the information. Once again, USE AT YOUR WN -R1 of f OtySight : : t .:..... P : } O . : Snapshot MapleHills Lift Station Relocat., Nlap Legend: LABEL STPNT HALFSEC BUILDING :: >: <:.,:F; <r «•?: >; -; WATER STREAMS PARCEL CITY Selected Parcels (4) Map Scale: 1 " J �lansjght Map Date: March 5, 2002 ;s ciNi Data Date: June 1, 2001 Note: The information provided by this program has been compiled from recorded deeds, plats, taxmaps, surveys, and other public records and data. It is not a legally recorded map or survey and is not Intended to be used as one. Users of this data are hereby notified that the information sources mentioned above should be consulted for verification of the information. Once again, USE AT YOUR WN -R1 of f AGENDA ITEM AGENDA REPORT Action by Council TO: City Manager Date FROM: Assistant City Engineer Endorsed Modified SUBJECT: Hillcrest Animal Hospital (T.H. 61 /CountyRoad D) Water Me' - DATE: March 4, 2002 Introduction A draft report, with detailed costs and financing plans, is complete and available for review at the office of the city engineer. Final copies of the study will be made available prior to the public hearing. It is recommended that the council consider accepting the feasibility study and ordering a public hearing for March 25, 2002. Background On December 12, 2001 the city council ordered the preparation of a feasibility study to investigate serving the properties in the area of T.H. 61 and County Road D with a public water system. The Hillcrest Animal Hospital property had submitted a petition requesting the city to serve their site by municipal water. This site is currently served by a well that is inadequate for serving their proposed facility. There is currently no public water main. serving this property or other properties in this area that may soon be proposed for development and may be in a similar situation. The comprehensive water main plan for this area of Maplewood would ultimately call for the installation of water main across Highway 61 and along both sides of this property to complete critical water main loops. Discussion During the preparation of the feasibility study, it was determined that this should be a multi- phase project. Phase I would serve the properties that need access to municipal water at this time. Phase II would be constructed as part of a probable County Road D realignment project sometime in the near future. Recommendation It is recommended that the city council approve the attached resolution accepting report and calling for public hearing for 7:15 p.m., March 25, 2002, for the T.H. 61 /County Road D ( Hilicrest Animal Hospital) Water Main Improvements, Project 01 -28. CIVIC jW Attachment RESOLUTION ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted December 10, 2001, a report has been prepared b division � p p p y the city engineering with reference to the improvement of Hillcrest Animal Hospital Water Main Improvement at T.H. 61 and County Road D, City Project 01 -28, and this report was received by the council on March 11, 2002, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider water main improvements in the area of T.H. 61 and County Road D in accordance with the report and the assessment of abutting properly for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $242,700. 2. A public hearing shall be held on such proposed improvement on the 25th day of March, 2002, in the council chambers of city hall at 7:15 p.m. and the clerk shall 9 ive mailed and published notice of such hearing and improvement as required by law. PROJECT AREA COUNTY ROAD D WATER MAIN EXTENSION HILLCREST ANIMAL HOSPITAL `� �` { y -T C �+.w< E '' ... i F S t; A.i� ►' �..�/ Sr rs,� ' j"'d .. ' 1l"` A Z,d`V'"' KAR ooelNn �• t : :° •�� � •� •' • % . � �l MBE MIOOD►YNN VOCOIYNM Ac �► Elt AWE �: t. ClSPPEMBI 3 4. $ AM �. sr. JONN*S ,Y MW1 3 ® JOY COMM" CK JL DULM C► . • �' �. mot+► MBE ; t ; ; y�plE to �_ Wm AYE I ® � �s E 4 ` AYE a" � ML 1= i F fY�'`,..ti'_-`.• i F ML ;yip ,y♦• ! ✓ J I % : x ? ){ K _ ` 3 *'•; c �3+! � s..'tr F A U ' UL cam //_ \_., .' f ♦~ ; t KOHOW AYE N KONAMN "= _ r wf 2 � 0oum P40 C eaooKS ` ® AYE QM%M ♦r P WOW LAS AWE, > Ga�JlMNLS %; ♦', 4w._ � QI�AMOVEM/ ANI. � �'�' _ ^. e w ?� COPE (_ AME COPE Nff_ G4 c 30002 J 0 V V LANK AVE LANG i AME tj � d t/ILMtE 1 CO. < RQ I/NJIIE RQ ar.�r LAtJitE R0. ! j • :�♦ `� ��t %�� r ' � lEJJ11A um J!lNCBON AYE 5 ROL (t) C"AMOCAS A (1 AYE IrWE ® B�N1KE W_ / .. E3DR am AYE : UL BELMON► AE f •(� SKILL, �" IM E SKILL WA � M� 11IIRNS A& I. WIRYJO UL t; ROQENO D AOE K 3 1EAQOIr dt D . _.� r _ 4. RIPLEY AWE o AN AV. AV r- S. AN�Y� �' y { s s!S a yy ? r � t $ ALOIN N • pDppRMN HOLLOM�Y Ai11E ! cow FE W AOL Su AVE ARD�M 1. n ® FlllShcE AWE �' ® • �Mw �► M KNOLL C RIP LEY r'► _ 4. - '', RFLEY AME # Rl PLEY M PN N :M1ddW KNOB" AW_ AWE LAW .` , ff PRICE AYE I ♦. 1 roV«. LARPEMMS MAW AVL X" City of Maplewood DEPARTMENT OF PUBLIC WORKS COUNTY ROAD D ElvcrrvEErurvcDrvrsroly East co�� WATER MAIN EXTENSION � Y � iCounty goes e Maplewood, Minnesota 55109 ccsi> no -ssso FAX (651) 770 -4506 CP 01 —28 T*W*W91 m""We"ftma mmmmftm*§",* EXHIBIT 1 PROJECT LOCATION MAP AGENDA ITEM AGENDA REPORT Action b Coun t TO: Richard Fursman, City Manager Date FROM . indorsed R. Charles Ahl, Director of Public Works /City Engineer Modified SUBJECT: Holloway /McKnight Signal System Installation, City roject 01- � ec �.� ,,.j ty c .- J �._. a. Approve Project Initiation b. Approve Signal Justification Report c. Approve Project Plans d. Approve Cost Share Agreement with Ramsey County DATE: March 2, 2002 Introduction Ramsey County is proposing to install a signal system at McKnight Road and Holloway Avenue. McKnight is a county road, while Holloway is a county road to the east of McKnight and a border roadway to the west of McKnight. A joint improvement project is required for this new signal system. This intersection has been the subject of needed improvements during the past few years and warrants the installation of a signal system. Approval of the necessary motions to implement the project is requested. Background The Holloway Avenue and McKnight Road intersection is currently a two -way stop control intersection, with Holloway Avenue required to stop. Due to increasing traffic volumes on McKnight Road, safe access to gaps .in traffic for vehicles on Holloway are becoming less frequent. As the number and frequency of these gaps decrease, the likelihood of motorists taking unsafe risks increases, and the crash rate increases. Pedestrian crossings are also significantly more unsafe as these gaps decrease. The Holloway — McKnight intersection has been shown to have an increasing number of crashes, as well as meeting the criteria to justify a signal system. Installation of the signal is required under a joint project. Council approval to begin the project, approval of a report that justifies a signal at the intersection, project plans and a cost sharing agreement with Ramsey County are required. The total project cost is estimated at $243,930. Ramsey County is proposing to pay 100% of the signal, while the city must pay the cost of the emergency vehicle pre - emption system. The city's share of the project is estimated at $ This amount will be paid from the street maintenance budget (101- 502 - 000 - 4759). Ramsey County will provide engineering and construction inspection. The city must acquire a small segment of property for the signal pole. Issues The only issue on this project is the acquisition of the right of way. This small triangle should not create any problems or delays. The cost was not budgeted; however, due to the small amount requested by Ramsey County, the cost can be paid from the street's budget. Recommendation It is recommended that the city council approve the initiation of the project, the signal justification report (available in the city engineer's office), project plans and the cost sharing agreement with Ramsey County for an estimated amount of $3,975 and authorize the mayor and city manager to execute said agreement. RCA jW NORTH ST. PAUL �Projectlocation 68 HOLL SWAY Goodrich Park SOUTH 1NlND all XA- a RIPLEY SOUTH .WIN RD. LARPENTEUR AVE. ry Q Z m � Y W O v m J U -J Of no scale JL_JLAVE. 119 � 2 0 3. bJ o KN LL Hillside af p 4, � Park >- 3�: AVE •��, KINGSTON (J AVE.� CIR. IDAHO AVE. Project Location MCKNIG LN LARPENTEUR AVE. w Of (I; Cn J U -J Of O � Q w HOYT AVE. Q CIR. IDAHO AVE. Project Location AGENDA ITEM J AGENDA REPORT Richard Fursman, City Manager AMion � Da FROM: R. Charles Ahl, Director of Public Works /City Engineer E ndorsed SUBJECT: Sewer Claim at 943 Century Avenu e bodied Rejec DATE: March 4, 2002 Introduction On February 11, 2002, Mr. Ron Cockreil, from 943 Century Avenue North, presented to the City Council a request for claim for emergency sewer excavation. The total claim by Mr. Cockreil is $7,155.95. Mr. Cockreil is requesting full reimbursement for this cost. He is claiming that the repair is on city right of wa and should be a city responsibility. The city's repair policy dates back to 1969, in that all service repairs, other than the first 10 years after construction, are the responsibility of the property owner. Mr. Cockreil's blockage was in the service connection, and based upon the 1969 olic , is not reimbursable. p Y Background Attached is a letter detailing the issue at 943 Century Avenue. The blockage did not occur in the city's main sewer line, but within the connection to the main sewer. This connection is located within public right of way, but based on previous policy is not a sewer utility liability. A copy of the city's policy from 1969 is included for consideration. The reason that the city maintains this olic is that the city forces do not have p Y tY access to the private sewer lines for cleaning. The only access to clean most sewer services is to enter the private home. Mr. Cockreil in his letter contends that other cities have a different olic . Our sewer p Y foreman has contacted other cities and determined that most have policies consistent with Maplewood's, and the League of Minnesota Cities confirms that a high majority maintain this policy due to the liability of entering private property for service line cleaning. Mr. Cockreil has a large expense for the repair. City records indicate that the service was constructed in 1959. Periodic maintenance of service lines should be a homeowner's responsibility. Numerous sewer lines within the city show roots from the service connections. Mr. Cockreil's claim that had he known in 1997 of the roots, he could have scheduled maintenance does not appear founded in fact. He had normal maintenance conducted in December 2001 that did not solve his problem, as it reoccurred in January 2002. Either way the problem remains his as the homeowner. Due to the close proximity of the blockage to the city's, however, it seems reasonable that the city provide some relief to Mr. Cockreil. An amount of $3,000 (double the normal maximum) toward the repair cost seems fair given the amount of expense incurred. The property wner would remain responsible for the Y p remainder. Issues This should not create precedence as each blockage is dealt with individually. Funds are available in the sewer budget for this cost. Recommendation 1 It is recommended that the city council authorize payment of $3,000 to Mr. Ron Cockreil to assist with payment of a sewer service repair at 943 Century avenue North. RCA Attachments Ronald P. Cockfiel 943 Century Avenue North Maplewood, Minnesota 55119 Ramsey County Work Phone 651-407-8787 Home Phone 651- 738 -7233 Fax 651 407 -3622 February 17, 2002 City of Maplewood Lance Lundstun, Public Works Coordinator 1830 East County Road B Maplewood MN 55109 Dear W. Lundstun, Pursuant to my statement before the Maplewood City Counsel ' and our phone conversation I am writing to farther document the claim of city liability. This matter involves the emergency excavation on city property to access the sewer line and thereby determine the cause of a blockage. For your review and consideration I have enclosed some photographs of the blockage, copies of the bills incurred and a sketch of the site.. The following is a summary of events. A. On Sunday, December 16, 2001 the sewer line backed -up into our basement. The raw sewage carne into the basement. On December 17, 2001 Moto Rooter first ran a cleaning snake from the outside port to the sewer main. There was blockage at approximately 85 feet which was determined to be a small root mass. This was determined by a visual tion of the snaking/cutting equipment. The Rota Rooter representative recommended a maintenance cleaning every 8 to 10 years to avoid future back -ups. In addition, a line from the basement to the • access port in the from yard was done. The line was clear of any blockage B. The sewer again backed -up on January 21, 2002. Roto Rooter again came to inspect the sewer line. Another snake was run from the access port to the main line. Again, at approximately 85 feet the trouble area was encountered and the snake was unable to clear the blockage. I was told that we would need to excavate the sewer line to determined whether there were roots, or a potentially collapsed pipe .causing the back -up. At additional expense, a . camera was used to view the sewer line. The cause of the blockage could not be determined. C. Because the blockage was at 85 feet, placing it on city property, I phoned the Public Works Department to report the problem. Mr. Ed Nadeau, the City Inspector, was dispatched to my home on January 21 st.. Mr. Nadeau explained that the city code would have the property owner liable for the repair and maintenance of residential sewer line, regardless of whether the damaged site fell on city property. He further explained that the city would be responsible for the main sewer line and its repair and maintenance. Mr. Nadeau also offered information regarding the potential cause of the problem I was experiencing. He confirmed that in 1997 the City ran a routine inspection of the main sewer line using a camera. At that time it was noted that a root mass was growing out of my residential discharge opening. It is my contention that if the city was recording this type of finding, they should have reported it to the homeowner. This would have allowed me, as the homeowner, to do some low cost, preventative maintenance. D. On January 24, 2002 I signed a work order authorization to dig and repair the sewer line.with six feet of pipe. This was a rninirnum expense of $6,500.00. The financial exposure and liability were unknown at the time because the extent of the excavation was as yet undetermined. Roto Rooter arrived to begin the excavation. They dug down roughly 9 feet exposing 10 feet of sewer line that crossed from the residential property to the sewer main.. At the residential property he the cast iron pipe emptied into a 4 foot clay pipe that emptied into a 2 foot angle clay pipe, that emptied into the main. The workers brake into and remove the 4 foot section. There was no blockage or root formation in this section. They ran a snake back toward the home through the cast iron pipe and determined that there was no blockage. It was determined that the blockage was a large mass (approximately 20 inches) of small roots which was created as the roots accessed the sewer at the main pipe seam. The worker removed, in tact, the 2 foot clay angle pipe from the main pipe. There was no blockage or ciaarnage in the 2 foot piece or the 4 foot piece, which the city states I am liable for. The removal of the clay pipes allowed the worker to remove . the roots that surrounded the opening to the main pipe (the root ring). as well as the root mass that formed inside the main Y -pipe which then clogged the discharge opening. It was this root mass that caused the residential line to back -up on December 16, 2001 and January 21, 2002. The Rota Rooter invoice dated 01/24/02 verifies the s; location of the blockage was not on residential property. That the roots accessed the sewer not at the 4 foot or 2 foot piece, but rather at the main opening. The property owner is not responsible for the main sewer line or its openings. The root mass at the Y -pipe main, which is the city property, responslkility and liability, caused the blockage and subsequent back -ups or raw sewage into our basement. In consideration of the facts and circumstances I am seeking reimbursement for the money expended to determine and correct the problem. The money paid to Roto Rooter totals $7,155.95. Expense and time was incurred for two persons to clean and disinfect the basement of raw sewage on both occasions which needs to be compensated. There was a total of 16 cleaning hours. In review of other city ordinances, including Oakdale (across the street from my home) and North St. Paul, a resident is not exposed to this potentially crippling financial liability. If in 1997 the City of Maplewood provided me with their information a low cost preventive alternative would have been possible. After reviewing the enclosed items and giving consideration to my request, please contact me with any questions you may have. Sincerely, Ron Cockriel Enclosures <on I . —ool C � C i�r - ����1rJ) C A N 'T :v C �TA�ctU p A) �j � `i f`�(J Zrly 'I�YE� z � � 1 C4-' , / 7AYY ' �.m� 0000 Y i �G� v x'02 12:41 I D : MAPLEk00D MFD FAX : 5 . ? ��..� PAGE 2 . OeAe i r e ;x ''"" ''+� .� r � U•' • �� r ram - , to f r- ECTION REMIR- POLICY: c�t �tiini$ttaUah Staff - reprt by AdministrjItor ht . . Mahon swan rMcnt�d Tr- gardif a the &anita Sewstt Sameo R • epair Policy requested b Cb � • 9 �► ' unt3Ata - t previous meetit►p,• . - • • b. The polIcy was as f . . L Reroldepit . limst notify 111 'Nitta a pia a €: 1 f any. • • - stopta of their prtvato sewer. Village funds % %flit! •• - • not axponded for work ar ,services pe, Without SupervIslon and inspection by Village per. s+�nnel. 2. Village 'pesitonttel will lnspcct tho maid seuver in - tha s treet 14 111SU a that It is clear a fu . , if the setti�cr� main in ! an nctlor�in�, he street i s not the Sou rce • ' of the proble ik, then tht prlVate house se% e b* irksp►ectcd for jocatlon of st o e: a) The pr4pert r vital • owr�r will _ . y be re po�tis� bit for re . , . repairs„ e tc. If the 3toppare is deerrnlnad to be . s on private property. . t b) 17ke V"'It ,e Wi assume 01e cost of repair's If the . s is an public property • s. Il' on pub c property., the* villago will nitemn t ' • ton"D� • tt p to means of normal cleaning proced- ures. If unsirecessful, tho sewer vr►li be excavated . • ' , ' , to effect - repai rs, aszd backrilled, PAYMent ' for _ clNW119 and (or) repaid of the sewer o public . . property tip; ill be bj the Vi lla ge. In no c a se sha - - thrst repairs inchtde sor3ctin� at landscape York. ' These sh4li be tha owner*z responsibility. . •• - 4L This • policy shall be of fective are a one -time basis • § Cleaning and (or) repairs For which NIMa e - fun ds are e.�Pended shall constitute ex,=Uti and 111etion V • the guarari tee thus stated. 56 uhf �f� A411 l be Crfective for it p eriod of 1 0= 0 ox i��U constructio of -the savvec -1:t flan. in 'thee stxed SUbject to th conditions u lE � Whitheirer occurs first. . BAtepitr and (or) c c&n,ng of private bout* sewoo . i - for which willaSe funds were expended in the Fast! Mall not be eligibla tar further henefIts under this . ~ F011 Cy• 4 C COuncjlMMa 1141M then mov tD adopt ilia S anita r y • C . 601ver Sertric�e epair Potiey► Seconded b y � MAU � R u � ;. t.GrL Ayes - i:If. (COuncit PrDjact No. 69.38)0 AGENDA ITEM AGENDA REPORT .Action by Council Date TO: Richard Fursman, City Manager Endorsed Modified FROM: Charles Ahl, Director of Public Works /City Engineer Dejected SUBJECT: Markham Pond Outlet Improvements, Project 02 -02 Resolution Approving Preliminary Report and Calling Public Hearing DATE: March 4, 2002 Introduction A draft report, with detailed costs and financing plans, is complete and available for review at the office of the city engineer. Final copies of the study will be made available prior to the public hearing. It is recommended that the council consider accepting the feasibility study and ordering a public hearing for March 25, 2002. Background The attached map shows the subject property. This parcel, which is currently undeveloped, is bisected by County Ditch No. 18, which is the city's outlet for Markham Pond. The crossing of the outlet is proposed to be controlled by a public improvement project. The southwestern corner of the parcel includes a small 4,900 square foot parcel of city -owned property. The city originally retained this parcel for a lift station that has since been abandoned. It is proposed that this parcel be sold to Mr. Tillges to enhance the property development. The process for considering Mr. Tillges' request is through the preparation of a preliminary report. The report considers the cost of the improvements along with a financing plan. The financing plan includes assessments to Mr. Tillges' property along with any city assistance. The report will be presented to the city council for consideration at the public hearing. Discussion This is a development project that typically would not include city involvement, however; the Markham Pond outlet is critical to the city's storm drainage system and should be a public improvement project. The excess parcel is necessary for the development and is advantageous for the city to remove from public ownership. Recommendation It is recommended that the city council approve the attached resolution accepting the report and calling for a public hearing for 7 :30 p.m., March 25, 2002, for the Markham Pond outlet Improvements, Project 02 -02. RCA jW Attachment RESOLUTION ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted January 11, 2002, a report has been prepared by the city engineering division with reference to the improvement of the Markham Pond Outlet and Utility Improvements, City Project 02 -02, and this report was received by the council on March 11, 2002, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council.will consider the improvement of such storm pond outlet and utility improvements in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $85,000. 2. A public hearing shall be held on such proposed improvement on the 25th day of March, 2002, in the council chambers of city hall at 7:30 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. COUNTY 1. SUMMIT CT. 2. CdUNTRYVIEW C{R. 3. DULUTH CT. D Q a � w Qv U �q- Z uJ Of d 61 K MAN F- ` ROM no scale Project location ROAD Dui P 0 2! &)- a� a JOHN'S z BLVD. � F- r-= z 0 v' z cn Q AVE. � © o n� © > RADATZ MESABI Li Markham Pond' RAMSEY COUNTY t COURT KOHLMAN Y No o AVE. Hotel wood W Z = W Z3 paw < Project Location Agenda # �Kq MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: March 1, 2002 RE: Alcohol Non - Compliance Penalty -The Rock Introduction The Rock, 2029 Woodlynn Avenue, is licensed to sell intoxicating liquor in the City. On January 21, 2002 an officer observed numerous vehicles still in the parking lot after closing hours. The officer entered an unlocked door and observed individuals consuming alcohol, one of the individuals was a minor who was very intoxicated. The individual working as the evening bar manager has been issued a citation for furnishing alcohol to a minor, which is a gross misdemeanor. Recommendation This is the first liquor violation that has been issued to The Rock. While the owner, Michael Ogren promptly fired the individual responsible, due to the severity of the incident it is recommended that a thousand dollar fine be imposed. Agenda # MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: March 1, 2002 RE: Alcohol Non - Compliance Penalty - Bleechers Introduction Bleecher's, 2220 White Bear Avenue, is licensed to sell intoxicating liquor in the City. On February 2, 2002 an officer observed several people inside, sitting at the bar after closing hours. The officer stood outside and watched as the bartender poured six "shots" for the individuals sitting at the bar. After raising their glasses in a "cheers" gesture and drinking the contents, the officer entered the bar and informed them that they were in violation of city ordinances serving intoxicating liquor after hours. Mr. Yantes, the bar owner, informed the officer that it was his birthday and he was just having a celebratory drink with his employees after hours. Recommendation This is the first liquor violation that has been issued to Bleecher's a fine of $500.00 is recommended.