HomeMy WebLinkAbout2002 04-08 City Council PacketCounciUManager's Workshop at 6: 00 p. m
AGENDA.
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, April 8, 2002
Council Chambers,. Municipal Building
Meeting No. 02 -07
A. CALL TO ORDER
Be PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF MINUTES
1. Minutes of Council Manager's Workshop (March 25, 2002)
2. Minutes of Meeting 02 -06 (March 25, 2002)
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a
member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered
separately.
1. Approval of Claims
2. National Public Safety Telecommunication Week
3. Conditional Use Permit- Woodland Hills Church (1740 Van Dyke Street)
4. Reallocation of Special Assessment Prepayments
5'. Budget Change for Public Safety Dispatching Center Fund
6. Interim Agreement - International Association of Firefighters (1AFF)
H. PUBLIC HEARINGS
1. 7:00 Zoning Code Amendment -BC -M (Business Commercial Modified) District (First
Reading) (Four Votes)
2. 7:15 Markham Pond Outlet Improvements, Project 02 -02: Resolution Ordering Improvement
after Public Hearing (4 Votes)
I. AWARD OF BIDS
1. Maplewood Community Center Carpet Replacement
J. UNFINISHED BUSINESS
1. Code Amendment -Pawn Shops and Currency Exchange, Businesses (Second Reading) (4 Votes)
2. Code Amendment - Outdoor - Lighting Ordinance (Second Reading) (4 Votes)
K. NEW BUSINESS
1. Maplewood Mall Area Traffic Study -City Project 01 -11:
a. Comprehensive Plan Amendment
b. Direct Preparation of Alignment and Land Use Study
2. English Street Improvements, City Project 01 -14:
a. Resolution Approving Plans and Advertising for Bids
b. Resolution Ordering Preparation of Assessment Roll
c. Resolution Ordering Assessment Hearing
d. Resolution to Approve No Parking
3 - 0 Gladstone Park Development, City Project 01 -23
a. Resolution Accepting Report and Ordering Improvement
b. Resolution Approving Plans and Advertising for Bids
4. Gladstone South Neighborhood Street Improvement, City Project 00 -03:
a. Resolution Approving Plans and Advertising for Bids
b. Resolution Ordering Preparation of Assessment Roll
c. Resolution Ordering Assessment Hearing.
5. Maple Hills Lift Station Relocation, City Project 02 -04:
a. Resolution Approving Plans and Advertising for Bids
6. Maplewood Municipal State Aid Street System
a. Approve Resolution for Revision of Maplewood's State Aid System
b. Approve Resolution for Advance of State Aid Funds
.7. Joy Road /120 Signal System, Improvements, City Project 02 -01: Resolution Approving Preliminary Layout
No. 2 of the Minnesota Department of Transportation Project SP 6227-56, Intersection of TH 120 and Joy
Road
8. Bush Avenue Improvements, City Project 01 -04: Resolution Directing Modification of Construction
Contract, Change Order No. 2
9. Waiver of Assessment of Tax Forfeited Parcel, PIN: 02- 29 -22 -11 -0010
10. Intoxication Liquor License Application Off - Sale - Charly Tou Lor
L.. VISITOR PRESENTATIONS
1.
2.
3.
M. COUNCIL PRESENTATIONS
1.
2.
3.
N. ADMINISTRATIVE PRESENTATIONS
1.
2.
3.
00 . ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings .upon request. The request for this service must be made at
least 96 hours in advance. Please call the City Clerk =s Office at (651) 770 -4523 to make arrangements. Assisted Listening Devices are also
available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is
hoped that by following these simple rules, everyo I ne=s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone .will follow these principles: Show respect for each other, actively listen to one another,
keep emotions in check and use respectful language.
AGENDA ITLM NO P 1 7
CITY COUNCIL/MANAGER WORKSHOP
MINUTES
Monday, March 25, 2002
Council Chambers, "City Hall
6:00 p.m.
A. CALL TO ORDER
B. ROLL CALL
C.
0
Robert Cardinal, Mayor
Present
Kenneth V. Collins, Councilmember
Present
Kathleen A. Juenemann, Councilmember
Present
Marvin C. Koppen, Councilmember
Present
Julie A. Wasiluk, Councilmember
Present
Others Present:
City Manager Fursman
Assistant City Manger Coleman
Human Resources Director Le
Assistant City Engineer Cavett
Finance Director Faust
Police Chief Winger
Fire Chief Lukin
City Attorney Kelly
Parks and Recreation Director Anderson
APPROVAL OF AGENDA
Action by C
Mte
:vs
�.rd
Councilmember Collins moved to approve the agenda as presented.
Councilmember Wasiluk seconded
Ayes -All
Mayor Cardinal expressed his condolences to Denny Peck and his family on the passing
of his wife Kathy. A moment of silence was held in remembrance of Kathy Peck.
NEW BUSINESS
1. Presentation/Discussion of 2001 Budget Objectives
Each department head presented a 2001 summation from their department. The
summations highlighted achieved objectives, ongoing projects and future goals.
City Council/Manager Workshop 03 -25 -02 1
E. FUTURE TOPICS
1. Exploring the Possibilities of a Sister City
2. White Bear Avenue Streetscapes
3. Housing and Business Redevelopment
4. Ordinance Regulating Buckthorn
5. Ward System as Presented by Maplewood Resident Emil Sturzenegger
6. City Hall Courtyard
7. Open Space
8. City Quilt
F. ADJOURNMENT
Councilmember Collins moved to adjourn the Council/Manager Workshop at 6:57 p.m.
Councilmember Juenemann seconded Ayes -All
City Council/Manager Workshop 03 -25 -02 2
A.
001
C.
AGENDA UTM NO
DRAFT -- MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday,
Action by Council
Council Chambers, Municipal Building Dalte
Meeting No. Ein
CALL TO ORDER: a
A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and
was called to order at 7:00 P.M. by Mayor Cardinal.
PLEDGE OF ALLEGIANCE
ROLL CALL
Robert Cardinal, Mayor
Present
Kenneth V. Collins, Councilmember
Present
Kathleen Juenemann, Councilmember
Present
Marvin C. Koppen, Councilmember
Present
Julie A. Wasiluk, Councilmember
Present
APPROVAL OF MINUTES
Councilmember Collins moved to approve the City Council Minutes of February 25, 2002 meeting
No. 02 -05 as amended.
Councilmember Juenemann asked that the Maplewood Toyota Conditional Use Permit Resolution
contain verbiage about rebuilding of the pond and filtration gardens.
Seconded by Councilmember Juenemann Ayes -All
Councilmember Juenemann moved to approve the Council Workshop Minutes of February 25, 2002
as presented.
Seconded by Councilmember Collins Ayes -All
E. APPROVAL OF AGENDA
M1. Cable Commission
M2. Ban on Phosphates
Councilmember Collins moved to approve the Agenda as amended.
Seconded by Councilmember Juenemann Ayes -All
City Council Meeting 03 -25 -02
1
F. APPOINTMENTS /PRESENTATIONS
1. Resolution- Stephanie Sward Hometown Day
City Manager Fursman read into the minutes the resolution honoring Stephanie Sward as an athlete
and student.
Councilmember Koppen moved to adopt the following resolution honoring Stephanie Sward:
Resolution 02 -03 -046
Stephanie Sward Hometown Day
WHEREAS, the City of Maplewood is actively concerned and involved in nurturing and
supporting the educational and physical development and achievements of its natives and residents,
and
WHEREAS, the achievements academically and athletically of our native citizen Stephanie
Sward are a source of great community pride and interest as she represents our hometown in the
nation and at the University of Minnesota as an accomplished athlete and student, and
WHEREAS, she will be especially honored during ceremonies at the University of
Minnesota; and "Rainbow Foods Hometown Days" celebration of her achievements is
representative of the recognition our City supports,
THEREFORE, as Mayor of the City of Maplewood, Minnesota I hereby do ordain and
declare the date of April 28, 2002 as the official Stephanie Sward Hometown Day in the City of
Maplewood.
Proclaimed by the City Council of the City of Maplewood this 28th day of the month of
April, 2002.
Councilmember Wasiluk seconded Ayes -All
G. CONSENT AGENDA
Councilmember Koppen moved to approve the Consent Agenda as presented.
1. Approval of Claims
ACCOUNTS
PAVART .F
$103,238.28 Checks #57136 thru #57141 dated 3/1 thru
3/4/02
$198,962.86 Checks #57142 thru #57202 dated 3/12/02
$112,347.02 Disbursements via debits to checking account
dated 3/01 thru 3/11/02
City Council Meeting 03 -25 -02 2
$301,504.84 Checks #57203 thru #57256 dated 3/19/02
$184,793.01 Disbursements via debits to checking account
dated 3/8 thru 3/18/02
$900,846.01 Total Accounts Payable
D A VD !lT T
$390 Payroll Checks and Direct Deposits dated
3/15/02
$29,671.84 Payroll Deduction checks #88302 thru #88308
dated 3/15/02
$420,663.71 Total Payroll
$1,321.,509.72 GRAND TOTAL
2. Planning Commission's 2001 Annual Report
Accepted the Planning Commission's 2001 report.
3. Transfer to Close Fund for Lift Station No. 9 Project
Authorized staff to transfer $78,994.59 from the lift station No. 9 Project to the Sewer Fund
and to process the appropriate budget changes.
4. Transfer for 2001 Bond Issue
Authorized staff to transfer $844,762.35 from the debt service fund for the 2001 Refunding
Bonds to the debt service fund for the 1992 Refunding Bonds.
5. Transfer to Close Debt Service Fund for 1992 Tax Increment Bonds
Authorized staff to transfer $11,109.18 from the debt service fund for the 1992 Tax
Increment Bonds to the General Fund and approve the appropriate budget changes.
6. Purchase of 2002 Chevrolet Tahoe — Police Department
Granted the Police Department permission to purchase a 2002 Chevrolet Tahoe for $27,493
to replace a 1995 Chevrolet Blazer.
7. Law Enforcement Block Grant Expenditure Account — Police Department
Authorized an Expenditure Account for Law Enforcements Block Grant funds
in the Police Department's 2002 Annual Budget.
City Council Meeting 03 -25 -02 3
8. Resolution to Maintain a Suburban Courthouse
Adopted a resolution supporting the Maplewood Court or another court in suburban Ramsey
County.
Resolution 02 -03 -033
Resolution Supporting the Retention of the Suburban Court
Located in Maplewood or Another Ramsey County Suburban Location
WHEREAS the Maplewood Court provides excellent service to the law enforcement
community and the citizens of Ramsey County; and
WHEREAS the Maplewood Court provides convenience and adequate parking for the law
enforcement community and residents of Ramsey County; and
WHEREAS consolidation of all court services to downtown St. Paul would impact all
suburban law enforcement officers and the citizens we serve; and
WHEREAS the consolidation of all court services to downtown St. Paul would have an
adverse impact on suburban police budgets and staffing levels;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council supports the
retention of a suburban court in Maplewood or another Ramsey County suburban community.
LET IT ALSO BE RESOLVED that the Maplewood City Council recognizes the security
and facilities issues that need to be corrected, and support is offered to correct those deficiencies.
9. International City Management Exchange
Approved limited assistance ($500 -$600) for City Manger Fursman's trip to Denmark and
Sweden to participate in an International City management exchange trip.
10. Public Safety Communication Supervisor Benefits
Adopted the change in benefits for the Public Safety Communications Supervisor with the
City contribution to deferred compensation being retroactive to August 27, 2001.
11. Temporary Gambling — Presentation of the Blessed Virgin Mary — Spring Festival
Adopted the following resolution approving the temporary gambling request for James
Wilson for the Church of Presentation of the Blessed Virgin Mary:
Resolution 02 -03 -034
Lawful Gambling Permit
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary premises permit for lawful gambling is approved for the Presentation of Blessed Virgin
Mary Church, 1725 Kennard Street, Maplewood, Minnesota.
City Council Meeting 03 -25 -02 4
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Juenemann Ayes -All
H. PUBLIC HEARINGS
1. 7:00 Hillcrest Animal Hospital (1320 County Road D)
A. Conditional Use Permit
B. Design Approval
a. City Manger Fursman presented the report.
b. Assistant Community Development Director Ekstrand presented the specifics of the report.
C. Commissioner Tripler presented the Planning Commission report from the March 4, 2202
meeting.
d. Boardmember Olson presented the Community Design Review Board report from the March
12, 2002 meeting.
e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following persons were heard:
Dr. Jennifer Bouthilet, Hillcrest Animal Hospital, 1320 County Road D
f. Mayor Cardinal closed the public hearing.
Councilmember Wasiluk moved to approve the following resolution adopting a conditional use
permit to build a new animal hospital that would be closer than 350 feet to a residential district at
1320 County Road D:
Resolution 02 -03 -035
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Dr. Jennifer Bouthilet, of Hillcrest Animal Hospital, applied for a conditional use
permit to construct a building in the M -1 (light manufacturing zoning district) closer than 350 feet to
property zoned for residential.
WHEREAS, this permit applies to the property on the southwest corner of Highway 61 and
County Road D. The legal descriptions are:
City Council Meeting 03 -25 -02
1322 County Road D Legal Description
SUBJECT TO HWY & ROAD: PART NLY OF A LINE BEG ON WL OF NW 1/4 OF SEC 3 183.55
FT S OF NW CORNER TO POINT ON CL OF HWY 61 323.36 FT SWLY FROM INT OF HWY 61
& NL OF SAID NW 1/4 & THERE TERMINATING AND EASTERLY OF LINE BEGINING ON
SAID DESC LINE 183 FT SELY FROM WL OF SAID NW 1/4 TO POINT ON NL OF SAID NW 1/4
257.50 FT EAST OF SAID NW 1/4 CORNER &THERE TERMINATING IN SECTION 3,
TOWNSHIP 29, RANGE 22 (PIN 03- 29 -22 -22 -0008)
1320 County Road D Legal Description
SUBJECT TO ROAD: THE NORTH 223 FEET OF E 5 FEET AT N TO 15 FEET AT S OF N 741 FT
OF SECTION 4, ALSO PART NLY OF A LINE BEG ON W L OF NW 1/4 OF SECTION 3 183.55 FT
S NW CORNER TO POINT ON CENTERLINE OF HWY 61 323.36 FT SWLY FROM INT OF HWY
61 & NL OF SAID NW 1/4 & THERE TERMINATING AND WLY OF LINE BEG ON SAID DESC
LINE 183 FT SELY FROM WL OF SAID NW 1/4 TO POINT ON NL OF SAID NW 1/4 257.50 FT E
OF SAID NW 1/4 CO R & THERE TERMINATING IN SECTION 3, TOWNSHIP 29, RANGE 22
(PIN 03-29-22-22-0009)
WHEREAS, the history of this conditional use permit is as follows:
1. On March 4, 2002 the planning commission recommended that the city council approve the
conditional use permit for the proposed animal hospital.
2. The city council held a public hearing on March 25, 2002. City staff published a notice in the paper
and sent notices to the surrounding property owners as required by law. The council gave everyone
at the hearing a chance to speak and present written statements. The council also considered reports
and recommendations of the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional
use permit, because:
1. The use would be located, designed, maintained, constructed and operated to be in conformity with
the city's comprehensive plan and code of ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of operation that
would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or
property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not create traffic
congestion or unsafe access on existing or proposed streets.
City Council Meeting 03 -25 -02 6
6. The use would be served by adequate public facilities and services, including streets, police and fire
protection, drainage structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and scenic features
into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city. The director of community
development may approve minor changes. This approval also includes the proposed future addition
shown on the west side of the new hospital.
2. The proposed construction must be substantially started within one year of council approval or the
permit shall become null and void. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. The owner shall combine the two properties into one parcel for tax and identification purposes
before the city issues a building permit.
5. The city and the owner shall agree to a plan for providing water to the site before the city issues a
certificate of occupancy for the new hospital, subject to the fire marshal's approval.
6. There shall not be any outdoor storage unless the city council approves a conditional use permit for
outdoor storage.
7. The applicant meeting all the conditions and plan changes required by the city engineer.
8. Applicant shall work with staff to add signage on the retaining wall.
Seconded by Councilmember Koppen Ayes -All
Councilmember Wasiluk moved to approve the plans date - stamped February 12, 2002 for the
proposed Hillcrest Animal Hospital at 1320 County Road D. The owner shall do the following_
1. Repeat this review in two years if the city has not issued a building permit for this project.
2. Submit the following for staff approval before the city issues a building permit:
a. Grading, drainage, utility and erosion control plans. The plans shall meet all the requirements of
the city engineer. The utility plans shall provide a fire hydrant where the new driveway of the
hospital meets County Road D.
b. A site lighting plan showing the light spread and fixture design. The light fixtures must have
concealed lenses and bulbs to properly shield glare from the residents.
City Council Meeting 03 -25 -02 7
3. Submit revised plans for CDRB approval as follows:
a. The landscape plan shall include additional landscaping on the north and the east
sides of the building (especially in front of the dog run) and the code - required screening on the west
side of the parking lot and driveway.
b. The retaining wall plan shall include the retaining wall shown with a minimum of a
two -foot step or breaking in tiers with landscaping located above the tiers. Any wall that is more
than four feet tall requires a building permit issued by the city.
4. Complete the following before occupying the building:
a. Restore and sod damaged boulevards.
b. Install a handicap - parking sign for the handicap - parking space.
c. Install and maintain an in- ground sprinkler system for all landscaped areas.
d. Stripe all customer parking spaces at a width of 9 1/2 feet and the employee spaces at 9 feet.
5. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or welfare.
b. The city receives cash escrow or an irrevocable letter of credit for the required work. The
amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping
shall be completed by June 1 if the building is occupied in the fall or winter, or within six weeks
of occupancy if the building is occupied in the spring or summer.
c. The city receives an agreement that will allow the city to complete any unfinished work.
6. Signs are not part of this approval. The applicant shall apply for sign permits with staff.
7. This design approval does not include the future addition on the west side of the hospital. This
addition must be approved by the city before the city issues a building permit for the addition.
8. All work shall follow the approved plans. The director of community development may approve
minor changes.
Seconded by Councilmember Collins Ayes -All
2. 7:15 P.M. Hillcrest Animal Hospital Water Main Improvement, Project 01 -28: Resolution Ordering
Improvement after Public Hearing (4 Votes)
a. City Manager Fursman introduced the staff report.
b. Assistant City Engineer Cavett presented the specifics of the report.
City Council Meeting 03 -25 -02
C. Mayor Cardinal opened the public hearing, calling for proponents or opponents.
The following persons were heard:
None
d. Mayor Cardinal closed the public hearing.
Councilmember Juenemann moved to reschedule the public hearing for April 22, 2002 to revise
th e
feasibility study for the Hillcrest Hospital Water Main Improvement Project proposal.
Seconded by Councilmember Wasiluk Ayes -All
3. 7:30 Maple Hills Lift Station Relocation, Project 02 -4: Resolution Ordering Improvement
after Public Hearing (4 Votes)
a. City Manager Fursman presented the staff report.
b. Assistant City Engineer Cavett presented the specifics of the report.
C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following persons were heard:
Jay Mersen, Howard Green Company
Carol Hackelman, 735 Larpenteur, Maplewood
d. Mayor Cardinal closed the public hearing.
Councilmember Koppen moved to adopt the following resolution ordering the improvement of the
Maple Hills Sanitary Sewer Lift Station, City Project, 02 -04:
Resolution 02 -03 -036
ORDERING IMPROVEMENT AFTER PUBLIC HEARING
WHEREAS, a resolution of the city council adopted the 11 th day of March, 2002, fixed a
date for a council hearing on the proposed Maple Hills Sanitary Sewer Lift Station Relocation, City
Project 02 -04,
AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing
was given, and the hearing was duly held on March 25, 2002, and the council has heard all persons
desiring to be heard on the matter and has fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. That it is necessary, cost - effective and feasible, as detailed in the feasibility report,
that the City of Maplewood construct sanitary sewer main and relocate lift station No. 19 at the
proposed Carriage Homes of Maple Hills development, City Project 02 -04.
City Council Meeting 03 -25 -02 9
2. Such improvement is hereby ordered as proposed in the council resolution adopted the 25th
day of March, 2002.
3. The city engineer is designated engineer for this improvement and is hereby directed to
prepare final plans and specifications for the making of said improvement.
4. The finance director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project. A project budget of $234,080 shall be established.
The proposed financing plans is as follows:
Assessments (Developer) $151,232
Sanitary Sewer Fund $82,848
Total $234,080
Seconded by Councilmember Wasiluk Ayes -All
4. 7:40 Code Amendment- Outdoor Lighting Ordinance (first Reading) (4 Votes)
a. City Manager Fursman presented the report.
b. Assistant Community Development Director presented the specifics of the report.
C. Boardmember Linda Olson presented the Community Design Review Board report.
d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following persons were heard:
None
e. Mayor Cardinal closed the public hearing.
Councilmember Wasiluk moved to approve the following outdoor-lighting ordinance amendment:
ORDINANCE NO. 826
AN ORDINANCE AMENDING THE OUTDOOR - LIGHTING REQUIREMENTS
The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances:
Section 1. This amendment changes Section 36- 28(C)(1) as follows (additions are underlined and deletions
are crossed out):
(c) The developer of any project, other than single or double dwellings, shall do the following:
(4) InCiAll Qito li'v'kii:mac
TLA tLiQ Jams
I
City Council Meeting 03 -25 -02 10
(1) Install outdoor ling according to the following requirements:
a. Purpose and Intent.
The purpose and intent of the Outdoor Li ghtin g Code is to create minimum standards for the
design and installation of all outdoor li These regulations are intended to reduce the
problems created by improperl desi gned and installed outdoor li It is intended to
eliminate problems of glare, minimize light trespass and help reduce the energy and financial
costs of outdoor li ghtin g by establishing regulations that limit the area that certain outdoor
luminaries illuminate. A purpose of the Outdoor Li ghtin g Code is to set standards for outdoor
lighting to enhance the reasonable use and enjoyment of all property within the city. It is the
intent of the Outdoor Li ghtin g Code to encourage lighting_ practices that will reduce light
pollution by reducing up- li ght, glare and over li
b. Definitions.
Direct Light: Light emitted directly from the lamp, off of the reflector or reflector diffuser
or through the refractor or diffuser lens of a luminary.
Fixture: The assembly that houses the lamp or lamps and can include all or some of the
following parts: housing, mounting bracket, pole socket, lamp holder, ballast, reflector,
mirror and /or refractor or lens.
Glare: Direct light emitted from a luminary with an intensity great enough to cause visual
discomfort, e fati gue, a reduction in a viewer's ability to see, or in extreme cases,
momentary blindness.
Grand fathered Luminaries: Luminaries not conforming to this Outdoor Li ghtin g Code
that were in place at the time this code took effect.
Lamp: The component of a luminary that produces the actual light.
Light Trespass: Light produced by a luminary that illuminates areas beyond the boundaries
of the property on which it is located.
Lumen: A unit of luminous flux. One foot - candle is one lumen per square foot. For the
purposes of these regulations, the lumen - output values shall be the initial lumen output
rating of the lamp.
Luminary: This is a complete lighting system and includes a lamp or lamps and a fixture.
Outdoor Lighting: The illumination of an outside area or object by any man -made device.
This includes direct lighting for signs and light emitting from within a sign cabinet or sign
structure.
(10)Shielded Lights: Outdoor luminary shielded or constructed so that no li ht rays are emitted
by the installed fixture at angles above the horizontal plane of the luminary's opaque cover
or shade.
City Council Meeting 03 -25 -02 11
C.
Control of Glare.
All luminaries used for outdoor lighting shall be designed and installed to have their lamp,
reflector and reflector diffuser concealed from any residential area or public street. Luminaries
mounted beneath canopies shall be a flush -mount type so that they do not extend beneath the
lower surface of the canopy.
Direct li used for the purpose of illuminating any sign shall be aimed or shielded to meet
this requirement.
d. Recreational Facilities.
Li ghtin g of outdoor recreational facilities, such as, but not limited to, ball fields, tennis courts,
soccer fields, hockey or skating rinks, golf courses and golf- -ball drivin ran ges and special event
or play areas, shall meet the following conditions:
All fixtures used for such li ghtin g shall be shielded or aimed to comply with this ordinance
as much as possible and be designed or provided with sharp cut -off capability to minimize
up -li hg t, light s pillover and glare. This code recognizes that lighting of recreational facilities_
may require a certain amount of direct, outward lighting to illuminate a vast area.
Recreational- facility Ii ghtin g is prohibited after 10:30 p.m., unless a later completion time is
approved by the city council.
e. Grand fathering of Nonconforming Luminaries.
Luminaries lawfull place before the effective date of the outdoor - li ghtin g ordinance shall be
allowed to remain. Such luminaries, however, are not exempt from complying with the outdoor -
li ghtin g ordinance that was in effect at the time of their installation. If fixtures are replaced as
part of any construction requiring a building_ permit, the fixture shall be upgraded to meet the
requirements of this ordinance.
f. Light Pole Height Maximum.
The maximum height allowed for light poles shall be 25 feet. Taller light poles may be installed
to replace existing poles that exceed 25 feet and for athletic field or recreational li The
community design review board may allow taller light poles as part of a design review for
nonresidential development, based on appropriateness for a specific proposal. Staff may review
li ghtin g plans under the "minor construction" provisions of Section 25 -65 of the city code.
Photometric Plan Required.
The developer of any recreational, multiple - dwelling or nonresidential development shall submit
a photometric plan for review by the city when the property to be illuminated is abutting, across
the street from or is near property used or planned for any type of residential development.
Specifically, this plan shall include:
(D Site and architectural plans indicating the location of the types of luminaries proposed.
City Council Meeting 03 -25 -02 12
(2) A detailed description of the luminary, including . manufacturer's catalog cuts and drawings
including sections.
A drawn plan that illustrates the li s pread and foot - candle levels of the proposed
luminaries.
h. Light- Intensity Maximum.
Outdoor lighting shall not exceed .4 foot - candles of light intensity at the property lines on which
the outdoor lights are installed.
i. Light Trespass.
All outdoor li ghtin g fixtures shall be designed, installed and maintained to prevent light trespass.
Outdoor li ghtin g fixtures shall be installed and maintained to prevent direct light from the
luminary from hitting adjacent or nearby residential property. If such condition should occur,
the luminary shall be replaced, redirected or shielded to have its light output controlled to
eliminate light trespass or glare.
Section 2. This amendment also adds Section 19 -9(25) as follows (additions are underlined):
Sec. 19 -9. Same - Affecting peace and safety.
The following are declared to be nuisances affecting public peace and safety:
25 Lights on any buildin or property that annoy or cause a nuisance to neighboring
owner, occupant or resident. For the purpose of determining_ allowable lighting, the guidelines
listed in Section 38-28(c)(1) shall apply.
Section 3. This amendment also changes Section 25- 68(a)(8) as follows (additions are underlined and
deletions are crossed out):
All persons required to submit building or remodeling plans under this article shall submit a community
design review board application form and the following written materials, as applicable to the specific
project and in sufficient quantities as determined by the board, to the community design review board:
(a)(8) T'' ° Afn" ° ° + ° ^ ^r '; ^'%+;r^ � +� A detailed photometric plan as required by the L.%_L.Lwx X_L
outdoor lighting requirements in Section 36 -28.
Section 4. This ordinance shall take effect after the city publishes it in the official newspaper.
Second
ed by Councilmember Koppen Ayes -All
I. AWARD OF BIDS
1. Purchase of Soccer Lighting System- Hazelwood Park
a. City Manger Fursman presented the staff report.
City Council Meeting 03 -25 -02 13
Councilmember Collins moved to adopt the following three resolutions as prepared by the city
attorney purchase the Musco lighting systems via the city of Rogers for the separate field light
systems:
Resolution No. 02 -03 -037
RESOLUTION AUTHORIZING THE PURCHASE OF FIELD LIGHTS
FOR HAZELWOOD PARK
WHEREAS, the 2001 Capital Improvement Fund Budget includes $200,000 for the purchase and
installation of athletic field lights at the Hazelwood Park fields in accordance with the city's park plan; and
WHEREAS, the city of Rogers, in cooperation with the Elk River School District has initiated
cooperative purchasing venture which includes an item for the cooperative purchasing of athletic field
lights; and
WHEREAS, the city of Maplewood may, through that cooperative venture, purchase athletic field
lights for the two southern fields for $81,766.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Maplewood, Minnesota,
that the purchase of athletic field lights and their installation through the city of Rogers Cooperative
Purchasing Venture in the amount of $81,766 is hereby approved.
Resolution No. 02 -03 -038
RESOLUTION AUTHORIZING THE PURCHASE OF FIELD LIGHTS
FOR HAZELWOOD PARK
WHEREAS, the 2001 Capital Improvement Fund Budget includes $200,000 for the purchase and
installation of athletic field lights at the Hazelwood Park fields in accordance with the city's park plan; and
WHEREAS, the city of Rogers, in cooperation with the Elk River School District has initiated
cooperative purchasing venture which includes an item for the cooperative purchasing of athletic field
lights; and
WHEREAS, the city of Maplewood may, through that cooperative venture, purchase athletic field
lights for the two northern fields for $68,548.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Maplewood, Minnesota,
that the purchase of athletic field lights and their installation through the city of Rogers Cooperative
Purchasing Venture in the amount of $68,548 is hereby approved.
Resolution No. 02 -03 -039
RESOLUTION AUTHORIZING THE EXECUTION
OF A JOINT POWERS AGREEMENT
BE IT HEREBY RESOLVED, by the city of Maplewood, a Minnesota municipal
corporation that the city of Maplewood is hereby authorized to enter into a Joint Powers Agreement
pursuant to Minn. Stat. 471.59 (Joint Exercise of Powers) for the purchase of athletic field lights.
Councilmember Juenemann seconded Ayes -All
City Council Meeting 03 -25 -02 14
J. UNFINISHED BUSINESS
None
K. NEW BUSINESS
1. Intoxicating Liquor License Application — 5 -8 Tavern & Grill — 2289 Minnehaha Avenue
a. City Manager Fursman presented the report and the specifics of the report.
b. The following person's were heard:
James Emison, On -Site Manager of 5 -8 Tavern and Grill, 2289 Minnehaha Avenue
Councilmember Koppen moved to approve the intoxicating liquor license for 5 -8 Tavern and Grill,
2289 Minnehaha Avenue.
Councilmember Juenemann seconded Ayes -All
2. County Road D Improvements, City Proj ect 01 -15 :
A. Resolution Approving Plans and Advertising for Bids
B. Resolution Ordering Preparation of Assessment Roll
C. Resolution Ordering Assessment Hearing
D. Resolution to Approve No Parking
a. City Manager Fursman presented the report.
b. Assistant City Engineer Cavett presented the specifics of the report.
Councilmember Koppen moved to adopt the following resolution approving_ plans and advertising
for bids for County Road D improvements, City Project 01 -15 :
Resolution 02 -03 -040
APPROVING PLANS ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the city council on January 28, 2002, plans and
specifications for County Road D, from White Bear Avenue to McKnight Road, Project 01 -15, have
been prepared by (or under the direction of) the city engineer, who has presented such plans and
specifications to the council for approval, and
WHEREAS, the storm water pond proposed along the south side of County Road D provides
design features that meet and exceed the intent of the city's NURP Pond Ordinance, and
WHEREAS, the proposed road width of 28 feet does not meet city ordinance requirements
but is required to calm traffic.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
City Council Meeting 03 -25 -02 15
1. Such plans and specifications, a copy of which are attached hereto and made a part hereof,
are hereby approved and ordered placed on file in the office of the city clerk.
2. The city clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The advertisement shall be published twice, at least ten days
before the date set. for bid opening, shall specify the work to be done, shall state that bids will be
publicly opened and considered by the council at 10:00 a.m., on the 19th day of April, 2002, at the
city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied
by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of
the amount of such bid.
3. The city clerk and city engineer are hereby authorized and instructed to receive, open, and
read aloud bids received at the time and place herein noted, and to tabulate the bids received. The
council will consider the bids, and the award of a contract, at the regular city council meeting of
April 22, 2002.
Seconded by Councilmember Juenemann Ayes -All
Councilmember Koppen moved to adopt the following resolution Ordering Preparation of the
Assessment Roll for County Road D Improvements, City Project 01 -15 :
Resolution 02 -03 -041
ORDERING ASSESSMENT ROLL HEARING
WHEREAS, the clerk and the engineer have, at the direction of the council, prepared an
assessment roll for the construction of County Road D, City Proj ect 01 -15, and the said assessment
is on file in the office of the city clerk.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. A hearing shall be held on the 22 day of April, 2002, at the city hall at 7:00 p. m. to
pass upon such proposed assessment and at such time and place all persons owning property
affected by such improvement will be given an opportunity to be heard with reference to such
assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to
mail notices to the owners of all property affected by said assessment.
3. The notice of hearing shall state the date, time and place of hearing, the general
nature of the improvement the area to be assessed, that the proposed assessment roll is on file with
the clerk and that written or oral objections will be considered.
Seconded by Councilmember Juenemann Ayes -All
City Council Meeting 03 -25 -02 16
Councilmember Koppen moved to adopt the following resolution Ordering An assessment Hearin
for County Road D improvements, City Proj ect 01 -15 :
Resolution 02 -03 -042
REMOVING OVERLAY FROM ORDERED PROJECT AFTER PUBLIC HEARING
WHEREAS, a resolution of the city council adopted the 14th day of January 2002, fixed a
date for a council hearing on the proposed street and utility improvements on County Road D.
between Hazelwood Street and McKnight Road, City Proj ect 01 -15.
AND WHEREAS, the hearing was duly held on January 28, 2002.
AND WHEREAS, the project included two phases, one east of White Bear Avenue to
McKnight Road as a full reconstruction project, and one phase west of White Bear Avenue
to Hazelwood Street.
AND WHEREAS, the City Engineer was directed to prepare project plans for both phases of
the improvement.
AND WHEREAS, the City Engineer has reported that the phase west of White Bear Avenue
to Hazelwood Street is probably not feasible as proposed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAP_LEWOOD,
MINNESOTA, as follows:
1. That the improvement of County Road D between Hazelwood Street and White Bear
Avenue is hereby removed from the project as ordered on the 28 day of January 2002.
2. That it remains necessary, cost - effective and feasible, as detailed in the feasibility
report, that the City of Maplewood make street and utility improvements on County Road D,
between White Bear Avenue and McKnight Road, City Proj ect 01 -15.
3. Such improvement, east of White Bear Avenue to McKnight Road, remains ordered
as proposed in the council resolution adopted the 28th day of January 2002.
Seconded by Councilmember Juenemann Ayes -All
Councilmember Koppen moved to adopt the following resolution Approving No Parking for
County Road D improvements, City Proi ect 01 -15 :
Resolution 02 -03 -043
NO PARKING RESTRICTION
COUNTY ROAD D IMPROVEMENT, PROJECT 01 -15
WHEREAS, the City of Maplewood has approved the plans for the construction of County
Road D from White Bear Avenue to McKnight Road.
WHEREAS, the city will be expending Municipal State Aid (MSA Project 138 - 104 -07)
funds on the improvement of said street; and
City Council Meeting 03 -25 -02 17
WHEREAS, said improvement does not conform to the approved minimum width standard
with unrestricted parking; and
WHEREAS, release of MSA funds is dependent on specified parking restrictions.
NOW, THEREFORE, IT IS HEREBY RESOLVED that the City of Maplewood shall ban
the parking of motor vehicles on both the north and the south side of County Road D from White
Bear Avenue to McKnight Road at all times.
Seconded by Councilmember Juenemann Ayes -All
3. Markham Pond Outlet Improvements, Project 02-02: Resolution Approving Preliminary
Report and Calling Public Hearing
a. City Manager Fursman presented the report.
b. Assistant City Engineer Cavett presented the specifics of the report.
Councilmember Koppen moved to approve the following resolution accepting the report and
calling for a public hearing for 7:15 p.m., April 8, 2002, for the Markham Pond Outlet
Improvements, Project 02 -02:
Resolution 02 -03 -044
ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING
WHEREAS, pursuant to resolution of the council adopted January 11, 2002, a report has been
prepared by the city engineering division with reference to the improvement of the Markham Pond Outlet
and Utility Improvements, City Project 02 -02, and this report was received by the council on March 11,
2002, and
WHEREAS, the report provides information regarding whether the proposed project is necessary,
cost - effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The council will consider the improvement of such storm pond outlet and utility
improvements in accordance with the report and the assessment of abutting property for all or a portion of
the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the
improvement of $85,000.
2. A public hearing shall be held on such proposed improvement on the 25th day of March,
2002, in the council chambers of city hall at 7:30 p.m. and the clerk shall give mailed and published notice
of such hearing and improvement as required by law.
Seconded by Councilmember Wasiluk Ayes -All
City Council Meeting 03 -25 -02 18
4. Lift Station Number 2 Abandonment Improvement, Project 00 -11: Approve Project Plans
and Authorize Receipt of Bids
a. City Manager Fursman presented the report.
b. Assistant City Engineer Cavett presented the specifics of the report.
Councilmember Juenemann moved to approve the following resolution approving_project plans
and authorizing the receipt of bids for the Lift Station Number 2 Abandonment Improvement
Project, City Project 00 -11:
Resolution 02 -03 -045
APPROVING PLANS ADVERTISING FOR BIDS
WHEREAS, plans and specifications for the Lift Station Number 2 Abandonment Improvement,
City Project 00 -11, have been prepared by Howard R. Green Company, the city's consultant engineer, who
has presented such plans and specifications to the council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto and made a part hereof,
are hereby approved and ordered placed on file in the office of the city clerk.
2. The city clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The advertisement shall be published twice, at least three weeks before
the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened
and considered by the council at 10:00 a.m., on the 12th day of April, 2002, at the city hall and that no bids
shall be considered unless sealed and filed with the clerk-'and accompanied by a certified check or bid bond,
payable to the City of Maplewood, Minnesota for five percent of the amount of such bid.
3. The city clerk and city engineer are hereby authorized and instructed to receive, open, and
read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council
will consider the bids, and the award of a contract, at the regular city council meeting of April 22, 2002.
4. A budget adjustment of $65,600 is hereby approved from the Utility Fund to bring the total
project cost to $265,600.
Seconded by Councilmember Koppen Ayes -All
5. City Newsletter Advertising
a. City Manager Fursman presented the staff report.
b. Parks and Recreation Director Anderson presented the specifics of the report
Councilmember Koppen moved to approve the Policy Regulating Advertisements in CitX
Publications_
City Council Meeting 03 -25 -02 19
Seconded by Councilmember Collins Ayes- Councilmembers Wasiluk,
Koppen, Juenemann and Collins
Nays -Mayor Cardinal
L. VISITOR PRESENTATIONS
1. Fran Grant -1848 McKnight Road, Maplewood -Ms. Grant expressed concerns with
format changes in the Maplewood in Motion publication.
2. Diana Longrie-Kline- 1778 Desoto, Maplewood -Ms. Longrie -Kline supported a directory
format for the ads in the back of the Maplewood in Motion publication, and hoped ads
for politics would be disallowed.
3. Linda Olson, 2005 E County Road C, Maplewood -Ms. Olson felt the Maplewood in
Motion magazine should be a maximum of two colors and would like to see the city
calendar brought back.
M. COUNCIL PRESENTATIONS
1. Cable Commission - Councilmember Wasiluk noted that if an additional Councilmember will
be needed for the Cable Commission advisory board, she would be willing to be an alternate
for that seat. Councilmember Wasiluk would also like to see all cable franchise fees go to
city parks.
2. Ban on Phosphates Councilmember Wasiluk asked if an ordinance could be adopted to ban
certain phosphates. City Manager Fursman informed the council that staff is currently
working on an ordinance and they would bring it to the council as soon as it is completed.
N. ADMINISTRATIVE PRESENTATIONS
1. Council and Staff Retreat -The retreat will be held all day at the Gladstone Fire Station on
April 3rd.
2. Maplewood in Motion City Manager Fursman will take all the comments and feedback
received into consideration before suggesting any changes to the current Maplewood in
Motion format.
O. ADJOURNMENT
Councilmember Collins moved to adjourn the meeting at 8:59 P.M.
Seconded by Councilmember Juenemann
Ayes - All
City Council Meeting 03 -25 -02 20
AGENDA NO. G -1
A ( TF,ND A R RPORT
TO:
City Council
FROM:
Finance Director -
RE:
APPROVAL OF CLAIMS
DATE:
April 1, 2002
Action by Council
Date ,
Endorsed
Modified _..
Rejected
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the
bills and authorized payment in accordance with City Council approved policies.
ACCOUNTS
nAZTA17)TI,"
$6,560.45 Check #57257 dated 3/19/02
$188,497.86 Checks #57258 thru #57310 dated 3/26/02
$98,902.35 Disbursements via debits to checking account
dated 3/19 thru 3/25/02
$120.00 Check #57311 dated #3/27/02
$561,983.64 Checks #57312 thru #57396 dated 4/02/02
$85,627.14 Disbursements via debits to checking account
dated 3/26/02 thru 3/29/02
$941,691.44 Total Accounts Payable
n A XTTn 1 T
$369,295.31 Payroll Checks and Direct Deposits dated
3/29/02
$26,739.17 Payroll Deduction checks #88463 thru #88468
dated 3/29/02
$396,034.48 Total Payroll
$1,337,725.92 GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any
questions on the attached listing. This will allow me to check the supporting documentation
on file if necessary.
hu
attachments
CAMy Documents\MS W0RD\Misce11aneous\ApC1AR 040102.doc
1
vchfist. Check Register Page:
03/22/2002 10:22:18AM City of Maplewood
Check Date Vendor
57257
3/19/02
01345
RAMSEY COUNTY
57258
3/26/02
02234
AIRBORNE 1 CORPORATION
57259
3/26/02
02427
ALVARADO, G I NA M
57260
3/26/02
00162
BAUMAN, GAYLE
57261
3/26/02
00178
BERGGREN, GORDON
57262
3/26/02
01811
BERNATELLO'S PIZZA INC
3/26/02 00255 CAPITOL RUBBER STAMP CO.
57264
3/26/02
00277
57265
3/26/02
00277
57266
3/26/02
00277
57267
3/26/02
02429
57268
3/26/02
02428
57269
3/26/02
02426
57270
3/26/02
02433
57271
3/26/02
00684
57272
3/26/02
01857
57273
3/26/02
02347
57274
3/26/02
00884
57275
3/26/02
00908
57276
3/26/02
02430
57277
3/26/02
00932
CAREFREE COTTAGES OF MAPLEWOOD
CAREFREE COTTAGES OF MAPLEWOOD
CAREFREE COTTAGES OF MAPLEWOOD
COCKRIEL, RON
CONAGRA INC
DYNAMIC COMMUNICATIONS INC
GLASS, JEAN
HOWARD R. GREEN COMPANY
JOHNSON BROS WELL DRILLING
LAKE COUNTRY /NORTH STAR CHAP
LUNDSTEN, LANCE
M.R.P.A.
MANSAGER,SARAH
MAPLEWOOD BAKERY
57278
3/26/02
00942
MARSDEN BLDG MAINTENANCE CO.
57279
3/26/02
02434
MAXI MUS
57280
3/26/02
00977
METRO ATHLETIC SUPPLY
57281
3/26/02
01001
MIDWEST LOCK & SAFE, INC.
57282
3/26/02
01051
MN OCCUPATIONAL HEALTH
57283
3/26/02
01126
NCPERS GROUP LIFE INS 612001
57284
3/26/02
02431
NELSEN ROOFING
57285
3/26/02
01174
NORTH ST PAUL- MAPLEWOOD-
57286
3/26/02
01178
NORTH STAR TURF, INC.
57287
3/26/02
02435
OLMSTED COUNTY EXTENSION SRV
57288
3/26/02
00001
ONE TIME VENDOR
57289
3/26/02
00001
ONE TIME VENDOR
57290
3/26/02
00001
ONE TIME VENDOR
57291
3/26/02
00001
ONE TIME VENDOR
57292
3/26/02
00001
ONE TIME VENDOR
57293
3/26/02
00001
ONE TIME VENDOR
57294
3/26/02
00001
ONE TIME VENDOR
57295
3/26/02
01254
PEPSI -COLA COMPANY
57296
3/26/02
01301
PRIEFER, WILLIAM
57297
3/26/02
01337
RAMSEY COUNTY -PROP REC & REV
57298
3/26/02
01346
RAMSEY- WASHINGTON METRO DIST
57299
3/26/02
01360
REINHART FOODSERVICE
57300
3/26/02
02222
SHEFFIELD, OLSON & MCQUEEN INC
57301
3/26/02
02432
SKOK, STEVE ,
57302
3/26/02
01545
SUBURBAN RATE AUTHORITY
57303
3/26/02
01635
TOWER ASPHALT
Description /Account
Purchase Tax- forfeited property -
DE- ARCHIVE & TILE DATA COLLECTED
SIGN LANGUAGE INTERPRETER
REIMBURSE MGFOA MTG & MILEAGE
NAME SIGN FOR COUNCIL CHAMBERS
MERCH FOR RESALE
MERCH FOR RESALE
NOTARY STAMP
STAMPS
TAX INCREMENT
TAX INCREMENT
TAX INCREMENT
SEWER SERVICE REPAIR
REF AMBULANCE - 01022330 G JASICKI
INTERPRETER REFERRAL FEE - 2/25 MT
REIMBURSE FOR COMPUTER CLASSES
PROJ 02 -04 FEASIBILITY STUDY
CLEAN OUT & SEAL WELL -209 LARPEN
CHAPTER MEETING REGISTRATION
REIMBURSE MILEAGE & LUNCH
AQUATIC CONFERENCE
AQUATIC CONFERENCE
INTERPRETER 2/25
MERCH FOR RESALE
BIRTHDAY CAKES
SEWER BACKUP
INFRASTRUCTURE INVENTORY & VALU
TIRE CORD
ELECTRIFIED MORTISE LOCK FOR ADT I
PRE - EMPLOYMENT PHYSICALS
PERA LIFE INS (P /R DED IN MARCH)
REF NELSEN ROOFING - PLAN CHECK
MEMBERSHIP DUES
JACOBSEN MODEL HR -5111 MOWERS(
BUCKTHORN DISPLAY
REF HEATHER BORIS - BANQUET ROO
REF PEGGY JOHNSON - VOLLEYBALL
REF JONI HANDLOS - VOLLEYBALL
REF STEVEN VANKUREN - VOLLEYBALL
REF AMY HINRICHS - VOLLEYBALL
REF LILLIANE MOFOR - MEMBERSHIP
REF JENNIFER HAUBRICH - PROGRAM
MERCH FOR RESALE
MERCH FOR RESALE
REIMBURSE MILEAGE 3/14/02
TREES
GRANT TO WATERSHED FOR WATERFE
MERCH FOR RESALE
CREDIT - MERCH FOR RESALE
MERCH FOR RESALE
DCRP & FLEX PLAN WEEKLY PYMTS
REIMBURSE FOR LIGHTS
2002 MEMBERSHIP ASSESSMENT
WINTER PATCHING MIX
Amount
6,560.45
950.00
122.50
27.56
15.00
281.40
160.80
22.37
35.70
46,926.25
14, 612.47
12,066.43
3,000.00
76.85
58.00
527.60
9,055.25
635.00
100.00
25.60
290.00
140.00
112.00
322.20
114.00
105.44
5,850.00
68.91
854.13
540.00
213.00
509.44
200.00
80,435.19
30.00
150.00
110.00
110.00
110.00
55.00
45.00
10.00
679.65
498.15
14.24
1,246.05
500.00
9.47
-9.47
346.47
44.66
76.64
1,600.00
516.12
vch I ist Check Register Page: 2
03/2212002 10 :22 :18AM City of Maplewood
Check
Date
Vendor
Description /account
Amount
57304
3/26/02
02177
U -CARE REFUND
REF AMBULANCE 01017488 M DRIELING
314.77
57305
3/26/02
01683
UNIFORMS UNLIMITED INC
JACKET
264.95
BULLETPROOF VEST
649.50
57306
3/26/02
01690
UNITED HOSPITAL
PRE - EMPLOYMENT SCREENING
140.00
57307
3/26/02
01739
UNITED RENTALS HIGHWAY TECH
RAIN JACKETS
988.06
57308
3/26/02
01698
UNITED WAY OF THE ST. PAUL
QUARTERLY PAYMENT
593.25
57309
3/26/02
01734
WALSH, WILLIAM P.
COMMERCIAL PLUMBING INSPECTIONS
462.75
57310
3/26/02
01750
WATSON CO INC, THE
MERCH FOR RESALE
407.40
MERCH FOR RESALE
82.11
54 Checks in this report Total checks 1953,058.31
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted Settlement
Date Date Payee
03/18/02
03/15/02
03/18/02
03/19/02
03/15/02
03/20/02
03/21/02
03/07/02
03/20/02
03/15/02
03/21/02
03/22/02
03/19/02
03/19/02
03/19/02
03/20/02
03/19/02
03/21/02
03/22/02
03/22/02
03/22/02
03/22/02
03/22/02
03/25/02
MN State Treasurer
MN State Treasurer
MN Dept of Revenue
MN State Treasurer
Federal Reserve Bank
MN State Treasurer
MN State Treasurer
MN Dept of Revenue
MN Dept of Natural Resources
Elan Financial Services
Pitney Bowes
MN State Treasurer
TOTAL
Description
Drivers License /Deputy Registrar
State Payroll Tax
Sales Tax
Drivers License /Deputy Registrar
Savings Bonds
Drivers License /Deputy Registrar
Drivers License /Deputy Registrar
Fuel Tax
DNR electronic licenses
Purchasing card items
Postage
Drivers License /Deputy Registrar
Amount
8,915.02
15,581.29
8,596.00
14,280.98
300.00
16,126.00
11,446.00
109.00
731.00
8,981.31
2,900.00
10,935.75
�V,�VL.JJ
� I
vchlist Check Register Page: 1
03/29/2002 10:04:32AM City of Maplewood
Check Date Vendor
57311
3/27/02
01147
NATL REGISTRY OF EMT
57312
4/2/02
00002
A -I HYDRAULICS SALES
57313
4/2/02
00049
ADT SECURITY SERVICES
57314
4/2/02
00058
AICHELE, CRAIG
57315
4/2/02
00111
ANIMAL CONTROL SERVICES, INC.
57316
4/2/02
02439
BADEN, MATHIAS
57317
4/2/02
00174
BELDE, STAN
57318
4/2/02
00198
BOARD OF WATER COMMISSIONERS
57319
4/2/02
01869
BOETCHER, DALE
57320
4/2/02
01865
BOWMAN, DON
57321
4/2/02
00254
CAPITOL COMMUNICATIONS
57322
4/2/02
01871
COOPER, KENNETH
57323
4/2/02
02437
DAHLEN AND DWYER INC
57324
4/2/02
02207
DELTA DENTAL PLAN OF MN
57325
4 /2/02
00463
EMERGENCY APPARATUS MAINT.
57326
4/2/02
01866
EMME, MARK
57327
4/2/02
00508
FIRE INSTRUCTORS ASSOC OF MINN
57328
4/2/02
00533
FRANK, PETE
57329
4/2/02
00539
FREEDOM VALU CENTER
57330.
4/2/02
02262
GEBO, ROBERT L
57331
4/2/02
01886
GENERAL SAFETY EQUIPMENT CORP
57332
4/2/02
00584
GOPHER STAGE LIGHTING
57333
4/2/02
00587
GOVERNMENT TRAINING SERVICE
57334
4/2/02
00589
GRAF, DAVE
57335
4/2/02
01867
HANSON, PERRY
57336
4/2/02
02438
HAWKENSON, HANNAH
57337
4/2/02
00644
H EALTH PARTN E RS
57338
4/2/02
00668
HIEBERT, STEVEN
57339
4/2/02
00684
HOWARD R. GREEN COMPANY
57340
4/2/02
00719
INDEPENDENT SCHOOL DIST. #622
57341
4/2/02
00758
JIM HATCH SALES CO
57342
4/2/02
00789
KATH FUEL OIL SERVICE CO
57343
4/2/02
01874
KULAS, RONALD C.
57344
4/2/02
00827
L M C I T
57345
4/2/02
00828
L M C I T
57346
4/2/02
02266
LADEW, JEFF
57347
4/2/02
01873
LAYMAN, KARI
57348
4/2/02
02423
LCH PACKAGING LLC
57349
4/2/02
00891
MAMA
57350
4/2/02
00908
M R P A
57351
4/2/02
00932
MAPLEWOOD BAKERY
57352
4/2/02
01819
MCLEOD USA
57353
4/2/02
00966
MEDICA CHOICE
57354
4/2/02
01951
MEDICARE REFUND
57355
4/2/02
00985
METROPOLITAN COUNCIL
57356
4/2/02
01085
MN LIFE INSURANCE
57357
4/2/02
01175
NORTH ST PAUL, CITY OF
57358
4/2/02
01202
NYSTROM PUBLISHING CO INC
57359
4 /2/02
00001
ONE TIME VENDOR
57360
4/2/02
00001
ONE TIME VENDOR
Description /Account
RECERTIFY PARAMEDICS
REPAIR WING CYL
CARD READER DOOR ACCESS CONTRO
REIMBURSE MILEAGE 3/13 TO 3/14
PATROL & BOARDING FEES
YOUTH TEAM COACH
K -9 HANDLER - APR
MONTHLY WATER UTIL 2/4 TO 3/6
VOLLEYBALL REFEREE - 4 MATCHES
SCHEDULE VOLLEYBALL REFEREES
11 KENWOOD UHF PORTABLE RADIOS
VOLLEYBALL REFEREE -12 MATCHES
APPRAISAL REPORT - HAZELWOOD & B
MONTHLY PREMIUM
REPAIR AMBULANCE MEDIC 1
VOLLEYBALL REFEREE - 9 MATCHES
GUIDE BOOK
REFEREE COORDINATOR YTH BASKET
CAR WASHES
VOLLEYBALL REFEREE - 12 MATCHES
75' TELESQUIRT - PARTIAL PYMT
SUPPLIES
2002 LAND USE WORKSHOP
KARATE INSTRUCTOR
VOLLEYBALL REFEREE - 14 MATCHES
YOUTH TEAM COACH
MONTHLY PREMIUM
K -9 HANDLER - APR
PROJ 00 -11 - DESIGN SRV ON LIFT STA
FLOW MONITORING SERVICES
MONTHLY ACTIVITY FLYERS
STRIP BRUSH MAIN BROOM FOR ELGIN
LIME CLOTH VEST & SAFETY SPECTACI
7000 GALLONS #2 DIESEL LOW SULPHU
VOLLEYBALL REFEREE -14 MATCHES
WORK COMP INS - 4TH QTR
QUARTERLY INS 4/02 TO 6/02
VOLLEYBALL REFEREE - 8 MATCHES
VOLLEYBALL REFEREE - 3 MATCHES
STORAGE TUBES
M.A.M.A. BOARD MEETING
MRPA AWARDS LUNCHEON
BIRTHDAY CAKES
LOCAL PHONE SERVICE 2/16 TO 3/15
MONTHLY PREMIUM
REF AMBULANCE - M DRIELING 010236
WASTEWATER - APRIL
MONTHLY PREMIUM
MONTHLY UTIL 2/7 TO 3/7
SEWER & SECURITY LIGHT
SEWER-MCC
MCC MEMBERSHIP POST CARDS
REF JOANN NELSON - AMB 01018561
REF KRISTINA DOUGLAS - RENTAL
Amount
120.00
154.04
2,102.00
31.39
855.99
200.00
35.00
1,039.69
76.00
567.00
3,174.77
228.00
750.00
6,825.00
402.63
171.00
100.00
1,200.00
45.00
228.00
129,240.00
200.03
99.00
90.00
266.00
150.00
36,306.98
35.00
8,970.75
500.06
436.75
1,110.80
436.03
4,974.58
266.00
29,284.50
38,692.50
152.00
57.00
294.38
12.65
192.50
142.50
4,802.25
50,725.54
77.37
157,841.80
2,931.34
1,403.97
401.92
218.29
27.17
376.35
300.00
Vcnnst t.* n eCKmegisier rage:
03/29 12002 - 10:04:32AM City of Maplewood
Check Date Vendor
57,361
4/2/02
00001
ONE TIME VENDOR
57362
4/2/02
00001
ONE TIME VENDOR
57363
4/2/02
00001
ONE TIME VENDOR
57364
4/2/02
00001
ONE TIME VENDOR
57365
4/2/02
00001
ONE TIME VENDOR
57366
4/2/02
00001
ONE TIME VENDOR
57367
4/2/02
00001
ONE TIME VENDOR
57368
4/2/02
00001
ONE TIME VENDOR
57369
4/2/02
01311
P.E.R.A.
57370
4/2/02
01863
PACKER, ROGER
57371
4/2/02
02441
PEREZ, TONY
57372
4/2/02
01284
POSTMASTER
57373
4/2/02
01302
PRIEM, STEVEN
57374
4/2/02
01331
RABBETT, KEVIN
57375
4/2/02
01325
RC IDENTIFICATIONS, INC.
57376
4/2/02
02239
REFLECTIONS PRINTING INC
57377
4/2/02
01409
S.E.H.
57378
4/2/02
01418
SAM'S CLUB DIRECT
57379
4/2/02
01875
57380
4/2/02
02440
57381
4/2/02
01408
57382
4/2/02
02222
57383
4/2/02
01463
57384
4/2/02
01915
57385
4/2/02
01564
57386
4/2/02
01995
57387
4/2/02
01868
57388
4/2/02
01580
57389
4/2/02
01669
57390
4/2/02
01692
57391
4/2/02
01683
SANDER, JAMES E.
SCHAEFER, ROB
SCS INTERACTIVE INC
SHEFFIELD, OLSON & MCQUEEN INC
SISTER ROSALIND GEFRE
STEFFEN, NANCY
SUIZANNE'S CUISINE, INC.
TAC COURT SYSTEMS
TOSKEY, RON
TSE, INC.
TWIN CITIES TRANSPORT &
U S POSTAL SERVICE
UNIFORMS UNLIMITED INC
57392
4/2/02
02203
UNUM LIFE INSURANCE - LTD
57393
4/2/02
02290
UNUM LIFE INSURANCE - STD
57394
4/2/02
01734
WALSH, WILLIAM P.
57395
4/2/02
01755
WEBER ELECTRIC
57396
4/2/02
01872
WEBER, MARK
Description /Acco
REF NATE PRINS - SOFTBALL
REF GERTRUDE HARRIS- WOODSON /PR
REF LORNA RODRIGUEZ - SWIM LESSO
REF MAUREEN STEINBRING - PROGRA
REF JACK MADDIO - MEMBERSHIP
REF MARY MUTNEAN - AMB 01018657
REF MELISSA KABYLNICK PROGRAM
REF JOAN MEISER - MAR PROGRAM
ER ID #6120- 00,01,51 - 3/29/02 P/R
VOLLEYBALL OFFICIAL
VOLLEYBALL REFEREE - 3 MATCHES
PERMIT #4903 - MAPLEWOOD IN MOTIO
REIMBURSE MILEAGE 3/13 TO 3/20
FBI NATL ACADEMY 11 WEEK EXPENSE
NAME BADGES
MCC SPRING NEWSLETTER
COMFORT BUS SANITARY SEWER REP
PROGRAM SUPPLIES - SNACK
MERCH FOR RESALE
PROGRAM SUPPLIES
MERCH FOR RESALE
PROGRAM SUPPLIES & SNACKS
MERCH FOR RESALE
PROGRAM SUPPLIES
MERCH FOR RESALE
VOLLEYBALL REFEREE - 10 MATCHES
LOST PAYROLL CHECK #8704312/21/01
PARTS FOR WATER TOYS
DCRP & FLEX PLAN WEEKLY PAYMENT
MCC MASSAGES - FEB
VOLLEYBALL REFEREE - 3 MATCHES
MCC AT COST EVENT SERVICE
GLASS DOOR HINGES & DOOR STOPS
VOLLEYBALL REFEREE - 8 MATCHES
JANITORIAL SERVICES 1/10 TO 2/6
TOW FORFEITURE VEHICLE
PERMIT #00625 - STANDARD MAIL FEE
UNIFORM
BULLETPROOF VEST
BULLETPROOF VEST
UNIFORM
BULLETPROOF VEST
MONTHLY PREMIUM
SHORT -TERM DISABILITY - APRIL
COMMERCIAL PLUMBING INSPECTIONS
SERVICE CALL FOR UPS
VOLLEYBALL REFEREE - 17 MATCHES
Amount
125.00
40.00
39.00
20.00
18.61.
15.00
13.34
9.00
42,288.07
703.00
57.00
5,000.00
55.48
1,500.00
312.79
1,904.22
5,638.32
113.94
191.59
237.89
198.54
104.25
254.57
129.73
244.50
190.00
26.89
317.38
731.66
2,989.00
57.00
306.19
1,357.73
152.00
675.17
63.90
125.00
51.50
649.50
649.50
30.50
649.50
2,672.34
1,015.61
317.61
217.30
323.00
86 Checks in this report Total chocks: 5629103.64
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted
Settlement
Drivers License /Deputy Registrar
Date
Date
Payee
03/25/02
03/26/02
MN State Treasurer
03/26/02
03/27/02
MN State Treasurer
03/27/02
03/28/02
MN State Treasurer
03/28/02
03/29/02
MN State Treasurer
03/22/02
03/29/02
Elan Financial Services
TOTAL
Dept_ Amount
Drivers License /Deputy Registrar
14,715.25
Drivers License /Deputy Registrar
17,810.13
Drivers License /Deputy Registrar
12,133.62
Drivers License /Deputy Registrar
12
Purchasing card items
28,430664
85,627.14
N
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
�66�
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
03/29/02
COLLINS, KENNETH
357.47
dd
03/29/02
JUENEMANN, KATHLEEN
357.47
dd
03/29/02
KOPPEN, MARVIN
357.47
dd
03/29/02
DARST, ROBERTA
1
dd
03/29/02
FURSMAN, RICHARD
4
dd
03/29/02
SCHLINGMAN, PAUL
1,951.14
dd
03/29/02
SEEGER, GERALD
487.03
dd
03/29/02
SWANSON, LYLE
1
dd
03/29/02
YOUNG, DILLON
659.67
dd
03/29/02
CARLSON, THERESE
2,017.98
dd
03/29/02
LE, SHERYL
3,487.99
dd
03/29/02
FAUST, DANIEL
3,637.14
dd
03/29/02
URBANSKI, HOLLY
1,581.54
dd
03/29/02
ANDERSON, CAROLE
1.,559.37
dd
03/29/02
BAUMAN, GAYLE
2,575.00
dd
03/29/02
JACKSON, MARY
1,664.74
dd
03/29/02
KELSEY, CONNIE
700.93
dd
03/29/02
TETZLAFF, JUDY
1,602.34
dd
03/29/02
FRY, PATRICIA
1,569.04
dd
03/29/02
GUILFOILE, KAREN
2,377.24
dd
03/29/02
OSTER, ANDREA
1,611.94
dd
03/29/02
CARLE, JEANETTE
1 490.34
dd
03/29/02
JAGOE, CAROL
1,503.93
dd
03/29/02
JOHNSON, BONNIE
921.38
dd
03/29/02
OLSON, SANDRA
1,051.65
dd
03/29/02
WEAVER, KRISTINE
1,440.88
dd
03/29/02
CORCORAN, THERESA
1,327.11
dd
03/29/02
MARTINSON, CAROL
1,544.68
dd
03/29/02
POWELL, PHILIP
1,860.59
dd
03/29/02
SPANGLER, EDNA
297.00
dd
03/29/02
THOMALLA, DAVID
3
dd
03/29/02
WINGER, DONALD
3
dd
03/29/02
ABEL, CLINT
1,559.10
dd
03/29/02
ALDRIDGE, MARK
2
dd
03/29/02
ANDREWS, SCOTT
2
dd
03/29/02
BAKKE, LONN
2,083.16
dd
03/29/02
BANICK, JOHN
2
dd
03/29/02
BELDE, STANLEY
2,360.69
dd
03/29/02
BOHL, JOHN
2
dd
03/29/02
BOWMAN, RICK
662.33
dd
03/29/02
BOWMAN, RICK
877.61
dd
03/29/02
BUSACK, DANIEL
1,825.48
dd
03/29/02
HALWEG, KEVIN
2,659.26
dd
03/29/02
HEINZ, STEPHEN
2,232.48
�66�
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
�l
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
03/29/02
HERBERT, MICHAEL
2
dd
03/29/02
HIEBERT, STEVEN
2
dd
03/29/02
JOHNSON, KEVIN
2,643.51
dd
03/29/02
KARIS, FLINT
2
dd
03/29/02
KONG, TOMMY
1,642.14
dd
03/29/02
KROLL, BRETT
1
dd
03/29/02
KVAM, DAVID
2,396.43
dd
03/29/02
LARSON, DANIEL
2,026.18
dd
03/29/02
LU, JOHNNIE
1,857.13
dd
03/29/02
MARINO, JASON
1,591.61
dd
03/29/02
MARTIN, JERROLD
1,842.81
dd
03/29/02
OLSON, JULIE
1
dd
03/29/02
PALMA, STEVEN
2,365.62
dd
03/29/02
PIKE, GARY
2,083.16
dd
03/29/02
RABBETT, KEVIN
2
dd
03/29/02
STEFFEN, SCOTT
3
dd
03/29/02
STOCKTON, DERRELL
2
dd
03/29/02
SZCZEPANSKI, THOMAS
2,301.20
dd
03/29/02
WATCZAK, LAURA
2,221.91
dd
03/29/02
WENZEL, JAY
1,825.48
dd
03/29/02
XIONG, KAO
1
dd
03/29/02
BARTZ, PAUL
2,563.60
dd
03/29/02
BERGERON, JOSEPH
2,659.26
dd
03/29/02
GROTTY, KERRY
2
dd
03/29/02
DUNN, ALICE
2,303.66
dd
03/29/02
ERICKSON, VIRGINIA
2,281.38
dd
03/29/02
EVERSON, PAUL
1,745.20
dd
03/29/02
FLOR, TIMOTHY
2
dd
03/29/02
FRASER, JOHN
2
dd
03/29/02
HALWEG, JODI
1
dd
03/29/02
MORNING, TIMOTHY
1
dd
03/29/02
PARSONS, KURT
1,639.30
dd
03/29/02
ROSSMAN, DAVID
2
dd
03/29/02
THIENES, PAUL
2,241.74
dd
03/29/02
GERVAIS -JR, CLARENCE
2
dd
03/29/02
BOYER, SCOTT
1
dd
03/29/02
FEHR, JOSEPH
1
dd
03/29/02
FLAUGHER, JAYME
1
dd
03/29/02
HOM, HEATHER
1,554.34
dd
03/29/02
LAFFERTY, WALTER
1
dd
03/29/02
LIMN, BRYAN
1,500.98
dd
03/29/02
PACOLT, MARSHA
2,003.89
dd
03/29/02
RABINE, JANET
1,615.14
dd
03/29/02
STAHNKE, JULIE
1
dd
03/29/02
LUKIN, STEVEN
2
dd
03/29/02
SVENDSEN, RUSTIN
2,311.32
�l
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
10
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
03/29/02
ZWIEG, SUSAN
1,656.12
dd
03/29/02
DOLLERSCHELL, ROBERT
260.67
dd
03/29/02
AHL, R. CHARLES
3,655.26
dd
03/29/02
NIVEN, AMY
758.88
dd
03/29/02
PRIEFER, WILLIAM
2,152.74
dd
03/29/02
WECWERTH, JUDITH
1,611.94
dd
03/29/02
BRINK, TROY
1,814.99
dd
03/29/02
DEBILZAN, THOMAS
1
dd
03/29/02
EDGE, DOUGLAS
2,254.17
dd
03/29/02
KANE, MICHAEL
2,341.54
dd
03/29/02
LUNDSTEN, LANCE
2,706.02
dd
03/29/02
LUTZ, DAVID
2
dd
03/29/02
MEYER, GERALD
2
dd
03/29/02
NAGEL, BRYAN
2372.69
dd
03/29/02
OSWALD, ERICK
2,543.17
dd
03/29/02
TEVLIN, TODD
1,767.17
dd
03/29/02
CAVETT, CHRISTOPHER
2,828.79
dd
03/29/02
DUCHARME, JOHN
2,003.14
dd
03/29/02
LINDBLOM, RANDAL
2 3 1003.14
dd
03/29/02
PECK, DENNIS
2343.94
dd
03/29/02
PRIEBE, WILLIAM
2,102.34
dd
03/29/02
SCHACHT, ERIN
2,221.66
dd
03/29/02
ANDERSON, BRUCE
3
dd
03/29/02
DOHERTY, KATHLEEN
1
dd
03/29/02
MARUSKA, MARK
2,341.54
dd
03/29/02
SCHINDELDECKER, JAMES
1
dd
03/29/02
GREW- HAYMAN, JANET
903.97
dd
03/29/02
HUTCHINSON, ANN
1,921.54
dd
03/29/02
KOS, HEATHER
356.25
dd
03/29/02
NELSON, JEAN
967.89
dd
03/29/02
GAYNOR, VIRGINIA
1,565.54
dd
03/29/02
COLEMAN, MELINDA
3,505.30
dd
03/29/02
EKSTRAND, THOMAS
2,388.78
dd
03/29/02
KROLL, LISA
940.76
dd
03/29/02
LIVINGSTON, JOYCE
894.20
dd
03/29/02
SINDT, ANDREA
1,331.94
dd
03/29/02
THOMPSON, DEBRA
573.74
dd
03/29/02
YOUNG, TAMELA
1
dd
03/29/02
BERGO, CHAD
1
dd
03/29/02
FINWALL, SHANN
1,799.48
dd
03/29/02
ROBERTS, KENNETH
2,333.93
dd
03/29/02
CARVER, NICHOLAS
2,230.34
dd
03/29/02
FISHER, DAVID
2,508.26
dd
03/29/02
ANZALDI, MANDY
521.50
dd
03/29/02
BJORK, BRANDON
220.88
dd
03/29/02
FINN, GREGORY
1
10
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
11
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
03/29/02
FLUG, ELAINE
92.50
dd
03/29/02
GRAF, MICHAEL
1,529.14
dd
03/29/02
KELLY, LISA
1,262.64
dd
03/29/02
MCBRIDE, PATRICK
165.00
dd
03/29/02
ROBBINS, AUDRA
1,499.14
dd
03/29/02
TAUBMAN, DOUGLAS
2
dd
03/29/02
BREHEIM, ROGER
1,683.14
dd
03/29/02
NORDQUIST, RICHARD
1
dd
03/29/02
OTIS, MARY ELLEN
649.73
dd
03/29/02
SCHULTZ, SCOTT
1
dd
03/29/02
COLEMAN, PHILIP
283.54
dd
03/29/02
CROSSON, LINDA
1
dd
03/29/02
EASTMAN, THOMAS
2,277.54
dd
03/29/02
ER.ICKSON, KYLE
702.84
dd
03/29/02
HABLE, NATASHA
599.60
dd
03/29/02
HERSOM, HEIDI
1,571.94
dd
03/29/02
MCCLUNG, HEATHER
788.97
dd
03/29/02
ROA, MILTON
115.60
dd
03/29/02
STAPLES, PAULINE
2,565.11
dd
03/29/02
AHL, KAREN
42.25
dd
03/29/02
ATKINS, KATHERINE
116.94
dd
03/29/02
BADEN, ALISON
283.02
dd
03/29/02
CORNER, AMY
60.30
dd
03/29/02
DEGRAW, KRYSTAL
67.88
dd
03/29/02
ERICKSON, CAROL
43.50
dd
03/29/02
GREENWALT, SARAH
446.26
dd
03/29/02
HASSENSTAB, DENISE
43.00
dd
03/29/02
HORWATH, RONALD
1,499.14
dd
03/29/02
KOEHNEN, AMY
99.00
dd
03/29/02
MARUSKA, ERICA
108.70
dd
03/29/02
WHITE, NICOLE
82.20
dd
03/29/02
WORWA, LINDSAY
375.80
dd
03/29/02
GROPPOLI, LINDA
397.50
dd
03/29/02
LONETTI, JAMES
825.23
dd
03/29/02
PRINS, KELLY
838.27
dd
03/29/02
REILLY, MICHAEL
1
dd
03/29/02
AICHELE, CRAIG
1,496.50
dd
03/29/02
HURLEY, STEPHEN
2,509.08
Wf
88313
03/29/02
CARDINAL, ROBERT
406.20
Wf
88314
03/29/02
WASILUK, JULIE
357.47
Wf
88315
03/29/02
INGVOLDSTAD, CURTIS
100.00
Wf
88316
03/29/02
JAHN, DAVID
1,480.83
Wf
88317
03/29/02
MORIN, TROY
174.00
Wf
88318
03/29/02
GENNOW, PAMELA
140.00
wf
88319
03/29/02
MATHEYS, ALANA
1,741.94
Wf
88320
03/29/02
HANSEN, LORI
1
11
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
12
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
wf
88321
03/29/02
VIETOR, LORRAINE
1,573.72
wf
88322
03/29/02
PALANK, MARY
1,599.02
wf
88323
03/29/02
RICHIE, CAROLE
1490.34
wf
88324
03/29/02
SVENDSEN, JOANNE
1,640.74
wf
88325
03/29/02
TICHY, PAMELA
93.00
wf
88326
03/29/02
DUGAS, MICHAEL
1,387.51
wf
88327
03/29/02
HALEY, BRANDON
732.19
wf
88327
03/29/02
HALEY, BRANDON
693.75
wf
88328
03/29/02
METRY, ALESIA
1,387.51
wf
88329
03/29/02
STEINER, JOSEPH
275.63
wf
88330
03/29/02
WELCHLIN, CABOT
2,202.09
wf
88331
03/29/02
SHORTREED, MICHAEL
2
wf
88332
03/29/02
CUDE, LARRY
418.59
wf
88333
03/29/02
FREBERG, RONALD
2,113.56
wf
88334
03/29/02
JONES, DONALD
2,146.82
wf
88335
03/29/02
ELIAS, JAMES
2,143.94
wf
88336
03/29/02
EDSON, DAVID
2,019.12
wf
88337
03/29/02
HELEY, ROLAND
:1
wf
88338
03/29/02
HINNENKAMP, GARY
1
wf
88339
03/29/02
LINDORFF, DENNIS
1
wf
88340
03/29/02
NAUGHTON, JOHN
1,316.74
wf
88341
03/29/02
NOVAK, MICHAEL
1
wf
88342
03/29/02
BERGREN, KIRSTEN
55.00
wf
88343
03/29/02
GERNES, CAROLE
321.88
wf
88344
03/29/02
SOUTTER, CHRISTINE
297.00
wf
88345
03/29/02
WORDEN, KRISTEN
51.75
wf
88346
03/29/02
BUNCE, LARRY
1
wf
88347
03/29/02
WENGER, ROBERT
2
wf
88348
03/29/02
ANDERSEN, ERIC
10.50
wf
88349
03/29/02
ANDERSON, MIKE
31.50
wf
88350
03/29/02
BABCOCK, STEVEN
30.75
wf
88351
03/29/02
CHEZIK, STACEY
13.00
wf
88352
03/29/02
DEGREE, AMANDA
200.00
wf
88353
03/29/02
FRANK, LAURA
320.88
wf
88354
03/29/02
FRANK, SARAH
49.50
wf
88355
03/29/02
HARGROVE, CAYLA
45.00
wf
88356
03/29/02
HELKAMP, KAYLA
49.50
wf
88357
03/29/02
JOHNSON, SARA
71.00
wf
88358
03/29/02
KINNING, KATIE
63.00
wf
88359
03/29/02
KLEM, JOSH
301.50
wf
88360
03/29/02
LANDE, DAVID
80.00
wf
88361
03/29/02
LANDS, JOSEPH
50.75
wf
88362
03/29/02
LARSON, RYAN
112.75
wf
88363
03/29/02
MARTINUCCI, ERIN
22.50
wf
88364
03/29/02
MARTINUCCI, KAITLIN
13.00
wf
88365
03/29/02
MICK, KYLE
43.00
12
CITY OF MAPLEWOOD
EMPLOYEE - GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
l�
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
wf
88366
03/29/02
NIEMCZYK, ANTHONY
48.00
wf
88367
03/29/02
O'GRADY, BENJAMIN
29.00
wf
88368
03/29/02
OHLHAUSER, MEGHAN
176.00
wf
88369
03/29/02
PETERSON, BRYNN
26.00
wf
88370
03/29/02
RASMUSSEN, DAVID
44.00
wf
88371
03/29/02
RAYS, HOLLY
13.00
wf
88372
03/29/02
RYDEL, RACHEL
19.50
wf
88373
03/29/02
SHADE II, JOHN
48.00
wf
88374
03/29/02
SHOBERG, KARI
116.25
wf
88375
03/29/02
SIKORA, JACOB
87.00
wf
88376
03/29/02
SIKORA, PAUL
144.00
wf
88377
03/29/02
SPENCER, WILLIAM
45.00
wf
88378
03/29/02
TARR -JR, GUS
180.00
wf
88379
03/29/02
YORKOVICH, BRADLEY
81.00
wf
88380
03/29/02
GERMAIN, DAVID
1
wf
88381
03/29/02
HAAG, MARK
1,572.20
wf
88382
03/29/02
NADEAU, EDWARD
2,341.54
wf
88383
03/29/02
FUDGE, SUSAN
74.80
wf
88384
03/29/02
GLASS, JEAN
1
wf
8,8385
03/29/02
HOIUM, SHEILA
941.81
wf
88386
03/29/02
MOY, PAMELA
327.73
wf
88387
03/29/02
PARTLOW, JOSHUA
292.30
wf
88388
03/29/02
RIDLEHOOVER, KATE
119.20
wf
88389
03/29/02
SANTIAGO -SOLA, JESSICA
102.00
wf
88390
03/29/02
SCHMIDT, RUSSELL
1
wf
88391
03/29/02
SHOBERG, CARY
653.42
wf
88392
03/29/02
TOLBERT, FRANCINE
153.00
wf
88393
03/29/02
UNGER, MARGARET
.702.11
wf
88394
03/29/02
VELASQUEZ, ANGELA
408.40
wf
88395
03/29/02
ANDERSON, JONI
27.84
wf
88396
03/29/02
BACHMAN, NICOLE
106.18
wf
88397
03/29/02
BRENEMAN, NEIL
108.07
wf
88398
03/29/02
CHAPMAN, JENNY
311.13
wf
88399
03/29/02
COSTA, JOSEPH
254.80
wf
88400
03/29/02
DANICH, MARCUS
57.31
wf
88401
03/29/02
DEMPSEY, BETH
107.26
wf
88402
03/29/02
DIERICH, ANDREA
113.75
wf
-88403
03/29/02
DUNN, RYAN
279.50
wf
88404
03/29/02
FIERRO WESTBERG, MELINDA
10.05
wf
88405
03/29/02
FONTAINE, KIM
260.70
wf
88406
03/29/02
GRUENHAGEN, LINDA
330.80
wf
88407
03/29/02
GUZIK, JENNIFER
16.25
wf
88408
03/29/02
HEINN, REBECCA
141.20
wf
88409
03/29/02
HEXUM, AMANDA
38.00
wf
88410
03/29/02
HOLMGREN, LEAH
231.00
wf
88411
03/29/02
HOULE, DENISE
340.85
l�
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
14
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
wf
88412
03/29/02
IRISH, KARL
154.13
wf
88413
03/29/02
JOHNSON, ROBERT
266.00
wf
88414
03/29/02
JOVONOVICH, TODD
57.35
wf
88415
03/29/02
JOYER, MARTI
133.25
wf
88416
03/29/02
KOEHNEN, MARY
508.65
wf
88417
03/29/02
KROLL, MARK
113.60
wf
88418
03/29/02
KRONHOLM, KATHRYN
346.13
wf
88419
03/29/02
MCMAHON, MELISSA
117.30
Wf
88420
03/29/02
MOSSONG, ANDREA
380.40
wf
88421
03/29/02
O'REAGAN, CHRISTINE
136.00
wf
88422
03/29/02
OLSON, MARGRET
175.50
wf
88423
03/29/02
PEHOSKI, JOEL
160.20
wf
88424
03/29/02
QUISTAD, ELISABETH
156.98
wf
88425
03/29/02
RENSTROM, KEVIN
106.44
wf
88426
03/29/02
SCHAEFER, ROB
58.22
wf
88427
03/29/02
SIMONSON, JUSTIN
304.56
wf
88428
03/29/02
SMITLEY, SHARON
228.60
wf
88429
03/29/02
THUNSTROM, JUSTIN
120.25
wf
88430
03/29/02
TUPY, HEIDE
36.00
wf
88431
03/29/02
TUPY, MARCUS
228.00
wf
88432
03/29/02
WARNER, CAROLYN
105.00
wf
88433
03/29/02
WOODMAN, ALICE
178.75
wf
88434
03/29/02
BOSLEY, CAROL
311.40
wf
88435
03/29/02
ERVIN, EMILY
21.00
wf
88436
03/29/02
ESALA, HOPE
21.00
wf
88437
03/29/02
EVEGAN, LAVITTA
154.50
wf
88438
03/29/02
HANSEN, ANNA
120.60
wf
88439
03/29/02
HUPPERT, ERICA
76.00
wf
88440
03/29/02
KONECZNY, JENNA
23.63
wf
88441
03/29/02
KURKOSKI, STEPHANIE
105.00
wf
88442
03/29/02
SCHROEDER, KATHLEEN
320.85
wf
88443
03/29/02
SHERRILL, CAITLIN
42.00
wf
88444
03/29/02
VAN HALE, PAULA
42.00
wf
88445
03/29/02
BEHAN, JAMES
1,805.75
wf
88446
03/29/02
DIXON, NICOLE
45.85
wf
88447
03/29/02
DOUGLASS, TOM
610.00
wf
88448
03/29/02
HEGG, MICHELLE
229.25
wf
88449
03/29/02
HERRON, MICHELLE
222.25
wf
88450
03/29/02
KOSKI, JOHN
1,097.54
wf
88451
03/29/02
LESLIE, DUSTIN
157.55
wf
88452
03/29/02
PATTRRSON, ALBERT
837.71
wf
88453
03/29/02
PETERSON, LYNDSAY
39.90
wf
88454
03/29/02
RISTOW, JONATHAN
76.45
wf
88455
03/29/02
SCHMIDT, WILLIAM
339.15
wf
88456
03/29/02
SCHULZE, BRIAN
179.55
wf
88457
03/29/02
SEVERSON, HOLLY
135.85
14
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
15
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
wf
88458
03/29/02
YOUNG, MATTHEW
222.20
wf
88459
03/29/02
ZIEMER, NICOLE
85.15
wf
88460
03/29/02
MULVANEY, DENNIS
1,845.54
wf
88461
03/29/02
PRISM, STEVEN
1,919.76
wf
88462
03/29/02
FOWLDS, MYCHAL
1,536.00
369,295.31
15
1
Cy
AGENDA
AGENDA REPORT
tion b Ca
until
D ate '
To City Manager Richard Fursman Endorsed
From: Chief Donald Winger Modified
Subject: Nationale Public Safety Telecommunications Week �ejecte
Date: April 1, 2002: .--mot
Introduction
April 14 -20, 2002, is National Public Safety Telecommunications Week, and it is
requested that the City Council pass the attached resolution recognizing our public
safety dispatchers during this week.
Background
Every year a week is set aside to honor the men and women who provide dispatching
services to police, fire and emergency medical services personnel.
In Maplewood, we feel very fortunate to have dedicated, experienced and professional
public safety dispatchers who provide high- quality dispatching for the residents,
employees and volunteers of the City.
Recommendation
It is recommended that the City Council pass the attached resolution.
Action Required
Submit to the City Council for review and approval.
DSW:js
Attachment
RESOLUTION
NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK
APRIL 14 -20, 2002
WHEREAS emergencies can occur at any time that require police, fire or emergency
medical services; and
WHEREAS when an emergency occurs, the prompt response of police officers,
firefighters and paramedics is critical to the protection of life and preservation of
property; and
WHEREAS public safety dispatchers are the first and most critical contact our citizens
have with emergency services; and
WHEREAS public safety dispatchers are the single vital link for our police officers,
firefighters and paramedics by monitoring their activities by radio, providing them
information and ensuring their safety; and
WHEREAS public safety dispatchers for the Maplewood Emergency Communications
Center have contributed substantially to the apprehension of criminals, suppression of
fires and treatment of patients; and
WHEREAS each dispatcher has exhibited compassion, understanding and
professionalism during the performance of their job in the past year;
NOW THEREFORE, BE IT RESOLVED that the Maplewood City Council declares the
week of April 14 -20, 2002, to be National Telecommunications Week in honor of the
men and women whose diligence and professionalism keep our City and citizens safe.
Signed this
day of April 2002
Robert Cardinal, Mayor
Maplewood City Council
Agenda #
143
MEMORANDUM
ctic y Council
TO: City Manager Date
FROM: Shann Finwall, Associate Planner
SUBJECT: Conditional Use Permit Review — Woodland HMIs Church
Dyke Street and 1847 Lar enteur Avenue Modified Modified ed
LOCATION: 1740 Van D
y p Rejected
DATE: April 1, 2002 ReJ
INTRODUCTION
The conditional use permit (CUP) for Woodland Hills Church is due for review. This CUP
allowed a church to locate in the former Builder's Square building at 1740 Van Dyke Street.
CODE REQUIREMENT
Section 36-445 states all CUPs shall be reviewed by the city council within one year of the date
of initial approval. At the one -year review, the city council may specify an indefinite term or
specific term, not to exceed five years, for subsequent reviews. The city Council may impose
new or additional conditions upon the permit at the time of the initial or subsequent reviews.
BACKGROUND
January 10, 2000, the city council approved a CUP for a church, a comprehensive land use plan
amendment from BC (business commercial) to C (church), and amended the liquor license
requirements to exempt the 100 -foot spacing requirement for churches from on- sale /off -sale
liquor establishments in instances where the liquor store was in operation before the church
entered the neighborhood. The CUP was approved with six conditions as specified on page 5.
February 1, 2001, the city council approved a One -year extension of Woodland Hill's CUP in
order to check the progress of the church's construction.
DISCUSSION
The City of Maplewood granted Woodland Hills Church a certificate of occupancy for their
building on September 25, 2001. There are three outstanding exterior improvements which
need to be complete including the reconstruction of the north and east parking lots, landscaping
along the east parking lot, and the construction of a dumpster enclosure. Bob building
committee chair for the church, states that the reconstruction of the north and east parking lots
are scheduled to start late spring 2002. The parking lots, landscaping, and dumpster enclosure
should be complete by approximately July 1, 2002.
RECOMMENDATION
The council should review the CUP for Woodland Hills Church in one year to ensure completion
of all exterior improvements. Once all of the proposed work is complete, the city council may
consider waiving future CUP reviews.
p: sec141woodland. rev
Attachments:
1. Location Map
2. Property Line/Zoning Map
3. Site Plan
4. CUP Conditions Dated January 10, 2000
Attachment 1
LOCATION
2
4
N
Attachment Z
090
35 6i
2 •,
GOODRICH �
GOLF '
COURSE •
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GOLF DOME �
I
O
1 GOODRICH PARK
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-t''. 5 1 2 3 4 1 5 1 6
4 �+ 0 PERKtNS - �, 13
- Q A . 28 27 26 25 24 -2?
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`� ���� - KING ST4
50 15
ul
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i O I
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i LJ 9 ) '° s� °' — WOODLAND HILLS 2 5 24, 23
h - �
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�° a 141.1a _ PRICE
y � MO 9 ( S o a 15 ..
+� A� ^h oZ C °J8 ' i (`9) (70) (�r
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I 8 __.-- n 01 �
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� - - - -- - - - - - - - � � , ,r � a � � T ►� � VA t -- - S. 5 w: .22 'ES. 1 -4 T L- %.Of VA
I
PROPERTY LINE /ZONING MAP
3
4
N
Attachment 3
NEW LANDSCAPING EXIST. TREES TO REMAIN
I I I I J 151.111A I LH I I I I I
EXISTING STAIRS
TO REMAIN .
fill OUTDOOR
PLAY
I RI
■■ Z
I EX S
PHASE N '' INTERIM W
I ...� �; ;;;.EXPANSION �
i ...a •.^L - G
DEMOLITION
do ' .EX
II� TH Z
I� I �' ...... W
ti
a I I LAAMIL�
- a.
�N mx
A 9
P 1
Q i8 S 11--
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1 R S t
A
. ... mew, .,
VAN DYKE ST.
PHASE 1 INTERIM PHASE 2
OCCUPIED AREA 67,875 S.F. 109,035 S.F. 146 S.F.
SANCTUARY SIZE 1,400 .2,000 2
PARKING REQUIRED 350 500 625
PARKING PROVIDED 461 724 1,033
SITE PLAN
4
N
Attachment 4
the cites comprehensive plan and code of ordinances.
2. The use wound not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of o peration that
would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or
property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not create traffic
congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets, police and fire
protection, drainage structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or services:
8. The use would maximize the preservation of and incorporate the site's natural and scenic features
into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city. The director. of community
development may approve minor changes.
2. The .proposed use must be substantially started within one year of council approval or the permit
shall become null and void. The council may extend this deadline for one year.
3.' The city council shall review this permit in one year.
4. The applicant shall do the following immediately with the Phase 1 improvements: overlay and restripe
the parking lot on the west side of the building, patch pot holes in the parking lot on the remainder of
the site, remove all litter, damaged items and debris, remove the wooden fence and restore the
grass.
5. The landscape plan shall be submitted to the community design review -board for approval before any
landscaping is added.
6. Plans for any changes to the building exterior, other than painting or repairs, shall be submitted to the
community design review board for review and approval.
The Maplewood City Council adopted this resolution on January 10, 2000.
5
AGENDA NO. (4 -.
AGENDA REPORT
TO: City Manager
FROM: Finance Director
RE: Reallocation of Special Assessment Prepayments
DATE: March 22, 2002
Action by Council
Date
Endorsed
Modified
Rejected
Special assessment prepayments on public improvement projects normally are
allocated to the debt service fund for the bond issue that financed the project.
When the 2001 Improvement Bond Issue was sized, special assessment
prepayments were used to decrease the bond issue amount. The Tilsen South
and Gladstone West improvement projects were unique because residents had
the option of having their driveway replaced for an additional special assessment.
When the 2001 Improvement Bond Issue was sized, the driveway costs were
uncertain because many residents had not decided whether or not they wanted
their driveway replaced.
Final costs have been tabulated and the driveway costs exceeded the amount
financed by the bond issue. The difference needs to be financed by special
assessment prepayments on driveways. Also, the special assessment
prepayments on the project costs need to be reallocated between the debt
service fund for the 2001 Improvement Bond Issue and the capital project funds
for the projects financed by the bond issue.
Therefore, it is recommended that (1) transfers from the debt service fund for the
2001 Improvement Bond Issue be authorized to the following project funds:
$270,700.00 Fund 515 for Tilsen South Project
$161,578.00 Fund 516 for Gladstone West Project
and (2) that the appropriate budget transfers be approved.
C \agn \special assessment prepayments reallocation. doc
AGENDA NO. &6
"
Date
AGENDA REPORT Endorsed
Modified
Rejected '
TO: City Manager
FROM: Finance Director and Police Chief
RE: Budget Change for Public Safety Dispatching Center Fund
DATE: March 29, 2002
PROPOSAL
It is proposed that the City Council approve a $49,810 appropriation for the Public
Safety Dispatching Center Fund to make the final purchases for the
Communication Center.
BACKGROUND
Last year the City Council approved a $750,000 appropriation for the Public
Safety Dispatching Center Fund. Expenditures totaled $597,769 and the
appropriation lapsed at year -end. Additional expenditures totaling $49,810 need
to be made to complete the Communication Center Project. Attached is an
itemization of the planned purchases.
RECOMMENDATION
It is recommended that the City Council approve a $49,810 appropriation for the
Public Safety Dispatching Center Fund to make the final purchases for the
Communication Center.
P \agn \2002budgetfund425.doc
MEMO
To: Chief winger
From: Lt. Rabbett
Subject: Communications Center Budget
Date: March 28, 2002
According to Gayle Bauman, the remaining balance is about $63,500. After discussing several
options with Marsha, we would like to purchase the following equipment:
ITEM
COST
EXPLANATION
Two additional 911 lines
$5950
Required by Metro 911 board
for wireless 911 upgrade
911 Control Module
$3115
Convert "headset only"
console to "phone optional"
capability
Communications Recorder
$800
Software license for increased
Manager's Software
playback and documentation
capability
Dispatch console second tier
$3600
Furniture upgrade for second
tier of monitors
Motorola StatAlert System
$9870
Upgrade to radio system to
ID individual police and fire
radios during transmission
Console indicator lights
$1468
"On Air" indicator for each
console
Additional radio speakers
$3000
Additional. "unselecf
capability to isolate channels
when necessary
Voting Receiver for Mall
$8000
Additional radio equipment to
improve reception at
Maplewood Mall
Chief Winger
Page 2
March 28 2002
800 MHZ consolette $14,000 Upgrade to radio system to
allow interoperabilty with
new metro 800 MHZ system
[There is a possibility of
reimbursement from the
Metro Radio Board for this
item]
TOTAL
$49803
Many of these items were considered during the initial construction stage. They were postponed
either to determine if the function was needed [e.g. the transmit indicator lights], or to avoid
budget over runs. The above costs mostly represent budgetary quotes or "not to exceed'
estimates.
Agenda No.
AGENDA REPORT
DATE: March 29; 2002
TO: Richard Fursman
City Manager
FROM: Sherrie Le
Human Resource Director
Action by Council
Date
Endorsed
Modified
Rejected
SUBJECT: Public Safety Dispatcher Interim Agreement
As you are aware, we are in the process of negotiating the first labor agreement with
the International Association of Firefighters (LAFF) who represents the Public Safety
Dispatchers. In our first negotiation session, the City offered to implement a 3.75%
wage adjustment for 2002 through an interim agreement with the understalding that
the existing benefits and conditions of employment would remain as is until we are
able to put the first negotiated agreement into place. This proposal was accepted and
the interim agreement is attached.
RECOMMENDATION
It is recommended that the City Council approve the attached interim agreement.
03/27/2002 WED 10:53 FAX 783 54$ 0018 MPFF I�00� /002
LETTER OF UNDERSTANDING
Between
THE CITY OF MAPLEWOOD
And
IAvFwFr - 9u Dispatchers - LO 3869
a : n '{ of Nqlewwd at�d IJLFY. hareb that the o at fiY y a
� 3 ft i � S
�e�'S`w111 ba ' ..b 3.75% retroactive to 1-1-02 �d
at= t ent W r � the SSIYi �S those
ux °grz;+c to eo'e the I:A.FP'.,.til
e as a labor
r.at isstiI the aad rvd by the City Co undl.
For `the TJ'nl For the City of Map lewood
. 6
Date: Date. -
This agrt in no Way adjudicates the parties rights
to negotiate tee and conditions of *Wloymnt in establishing
an initial contract
Agenda # dl
Action by Councit
MEMORANDUM Date
Endorsed
TO: City Manager Modified
FROM: Shann Finwall, Associate Planner Ie'ecte
d
SUBJECT: Code Amendment - Restaurants within the Business ommercia
(Modified) (BC(M)) zoning District
APPLICANT: Chili's Restaurant
LOCATION: 1800 Beam Avenue
DATE: April 1, 2002
INTRODUCTION
Business Commercial (Modified) Restaurants
Chili's Restaurant at 1800 Beam Avenue is located within the Business Commercial (Modified)
(BC(M)) zoning district (see attached map on page 5). Within this. zoning district, restaurants
are allowed with a conditional use permit (CUP) as long as there are no "drive -up order windows
or serving of food to patrons in their automobiles." The BC(M) zoning district is considered a
low- intensity commercial district since it is usually located adjacent to residential property. The
city code states the intent of the BC(M) zoning district is "to provide for the orderly transition
between more intensive commercial uses and low or medium density residential areas.
Restriction on, but not limited to, building height, setbacks, orientation, parking lot-location, or
location of building entrances may be required to ensure compatibility with abutting residential
uses." The intent of the ordinance prohibiting restaurants with drive -up order windows is to
ensure that restaurants do not cause a negative impact on adjacent residential properties
through idling of cars, gasoline exhaust fumes, and intercom noise which may be associated
with drive -up order windows.
Background
Last December, Chili's Restaurant constructed a food -to -go counter in their restaurant. To
better accommodate their food -to -go customers, Chili's also added an exterior canopy over their
side door, a drive -up lane, a call box, and also designated three parking spaces for food -to -go
customers (see attached Chili's pictures on pages 6 through 8). This curbside service was
designed so that - a customer who previously called in a food order can drive up to the call box,
announce their name, park in one of the designated food -to -go parking spaces, and wait for a
Chili's employee to deliver their food to their automobile (see attached December 12, 2001
Chili's correspondence to the city on pages 9 and 10).
The food -to -go counter and curbside facilities were constructed without the required building or
zoning approvals. Once the city became aware of Chili's curbside service, city staff obtained
the city attorney's opinion on whether this service is a violation of the city's zoning code (see
attached December 17, 2001, correspondence to city attorney on pages 11 and_ 12). The city
attorney states that Chili's curbside service violates the ordinance only to the extent that Chili's
serves food to patrons in their automobiles (see attached December 31, 2001, correspondence
from city attorney on pages 13 and 14).
The city attorney's opinion was shared with Chili's Restaurant management who then indicated
that Outback Steakhouse, also located within the BC(M) zoning district at 1770 Beam Avenue,
offered a similar type of service (see attached Outback picture on page 15). City staff contacted
the management of Outback Steakhouse who said that they have been offering food -to -go
service for the past two years. Outback's food -to -go service involves customers calling in an
order and identifying the type of vehicle they will be driving when they pick up the order. Once
the customer arrives at the restaurant, they park in one of the designated food -to -go parking
spaces. A camera mounted on the building notifies the Outback employees of the waiting
customer and an employee then delivers the food to the patron in their automobile. According
to the city's records, Outback Steakhouse received the needed building permits to construct a
food -t0 -go counter, but the fact that they were serving food to patrons in their vehicles was not
brought to the city's attention.
Because two restaurants located within the BC(M) zoning district are currently conducting
similar food -to -go service where food was being delivered to patrons in their automobiles, Chili's
management requested that the city review the BC(M) ordinance for possible changes.
Request
Chili's Restaurant is requesting that the city allow restaurants within the BC(M) zoning district to
serve food to patrons in their automobiles. This is being requested in order to facilitate Chili's
and Outback's existing food -to -go service.
DISCUSSION
Zoning Requirements
Within the BC(M) zoning district, restaurants are allowed with a CUP with the following
restrictions: no drive -up order windows, no serving of food to patrons in their automobiles, and
all cooking odors must be controlled so as not to be noticeable to adjacent residences. These
restrictions were put in place to ensure that adjacent residential properties were not negatively
impacted by intercom noise and automobile and /or food odors that may be associated with a
fast -food drive - through restaurant such as a McDonalds.
Existing Restaurants
There are approximately 58.68 acres of BC(M) zoned land within the city (see attached map on
page 16). Other than Chili's and Outback Steakhouse, the only other restaurant zoned BC(M) is
the new 5 -8 Club Restaurant located at 2289 Minnehaha Avenue (scheduled to open spring
2002). All three restaurants originally received the required CUPs to operate within the BC(M)
zoning district. The proposed amendment will allow all three of these restaurants to offer food-
to-go service, with the required administrative zoning review and appropriate building permits.
Chili's and Outback's Food -to -Go Service
Chili's Restaurant and Outback Steakhouse are full - service restaurants. The serving of food to
patrons in their vehicles is offered as a convenience to their customers and does not cause the
negative impacts associated with a fast -food drive - through restaurant. Since both restaurants
began their food -to -go service, no complaints have been received from adjacent residential
properties. For this reason, staff agrees that the existing ordinance should be amended to allow
this type of service. However, care must be taken in the language chosen to ensure that high -
impact restaurants such as a McDonalds are still prohibited within ' the BC(M) low- impact
commercial zoning district.
Business Commercial - Modified - 2 April 1, 2002
Proposed Code Amendment
In order to allow restaurants within the BC(M) zoning district to have food -to -go facilities, staff
proposes removing the language that prohibits the "serving of food to patrons in their
automobiles." To ensure that fast food, drive - through restaurants will remain prohibited within
the BC(M) zoning district, staff proposes adding language that prohibits "drive -up food or
beverage windows or outdoor menu or ordering boards." Drive -up food or beverage windows
will then be defined to mean "an opening in the wall of a building or restaurant designed and
intended to be used to provide food and /or beverage sales and/or food and /or beverage service
to patrons whoa remain in their vehicles."
The proposed code amendment will then allow Chili's and Outback Steakhouse to continue their
food -to -go service, but will ensure that fast -food, drive - through restaurants will remain prohibited
within the BC(M) zoning district.
COMMITTEE ACTIONS
On March 18, 2002, the planning commission reviewed the BC(M) code amendment (see
attached March 18, 2002, planning commission minutes).. The planning commissioners
expressed concern over the possible impacts a food -to -go service might have on adjacent
residential properties. The main consensus was that a restaurant employee walking Out food to
a customer was no more of an impact than a customer parking their automobile and going into
the restaurant to pick up their food. However, the planning commission felt that a speaker
system allowing a customer to announce their arrival as seen in Chili's food -to -go service could
cause a negative impact to the neighbors. For this reason, the planning commission
recommended that no call boxes or speaker systems be allowed for food -to -go service in a
restaurant within the BC(M) zoning district. The planning commission recommended approval
of the BC(M) code amendment with the above - mentioned change by a vote of eight to one.
SUMMARY-
When drafting the BC(M) code amendment staff attempted to add language which would allow
Chili's and Outback Steakhouse to continue their food -to -go service as they currently exist yet
ensure that no high - impact drive - through restaurants such as McDonalds could locate within the
BC(M) zoning district. Staff felt that prohibiting "outdoor menu or ordering boards" would
accomplish this, yet still allow Chili's to have an intercom system where the customers could
announce their arrival. The planning commission's recommended change to the amendment
would prohibit call boxes or speaker systems, and ultimately would require Chili's to remove
their intercom system.
Staff suggests that the city council review both options prior to adopting an amendment. For
this.reason, staff has included two separate code amendment ordinances. The first ordinance
would allow a restaurant within the BC(M) zoning district to have a food -to -go service as long as
there are "no drive up food or beverage windows and /or outdoor menu or ordering boards." The
second ordinance would allow food -to -go service as long as there are "no drive -up food or
beverage windows and /or outdoor menu or ordering boards and /or call boxes or speaker
systems."
Business Commercial - Modified 3 April 1, 2002
RECOMMENDATION
Adopt one of the two proposed ordinances on pages 17 through 20. Both ordinances would
allow restaurants within the BC(M) zoning district to offer food -to -go services. The first
ordinance (pages 17 and 18) specifies that the food -to -go service would be allowed as long as
there are no drive -up food or beverage windows and /or outdoor menu or ordering boards. The
second ordinance (pages 19 and 20) would allow food -to -go service as long as there are no
drive -up food or beverage windows and /or outdoor menu or ordering boards and /or call boxes
or speaker systems.
P:ordlbcm restaurants
Attachments:
1. Location and Zoning Map
2. Chili's Restaurant Pictures
3. Chili's December 12, 2001, Letter to City Staff
4. City Staff s December 17, 2001, Letter to City Attorney
5. City Attorney's December 31, 2001, Letter to City Staff
6. Outback Steakhouse's Restaurant Picture
7. BC(M) Zoned Land
8.. Staffs Proposed Amended BC(M) Ordinance
9. Planning Commission's Proposed Amended BC(M) Ordinance
Business Commercial - Modified 4 April 1, 2002
Beam Avenue
, 0V
Chili's Location and Zoning Map
5
ZONING
m. �: Light Manufacturing
Heavy Manufacturing.
Neighborhood Commercial
O Commercial Office
Limited Business Commercial
Business Commercial Modified
Business Commercial
® Shopping Center
Small Lot Single Dwelling Residential
Single Dwelling Residential
Double Dwelling Residential
INS High Multiple Dwelling Residential
High Multiple Dwelling Residential_ Condo
Planned Urban Development
30000 Residential Estate
® 40000 Residential Estate
Farm
, 0V
Chili's Location and Zoning Map
5
,;
&A PR
VAI
Shann l~ inwall
City of Maplewood
Planning Department
Dear Shann, .
Attachment 3
December 12,2001
I woul like to apologize for performing work at o Ur Chi] V loca on Beam Ave
without notifying your department before the work had been initiated_ The
scope of work-
that was performed should* have been submitted for a royal and I was n
zoning 'restrictions.
PP of aware of the
Chili's restaurants have been adding the to - g o counters in over r 600 knits across the
country. We h ave done very. few )modifications to the of the building
lding a�zd have
simply rem two table and added two' counters and a divider wall ' ' "
in the lntenor. The .
exterior scope consisted of removing Cwo of the atrium v+randows and addi -
ng a low wall
and window iii place of these atriiirn wind ows. The •
. e paint matched the existing exterior.
We have deleted a section of the awning that � .
g prcvtou�ly was located over the door and
amum windows. In place of this. awning, we have added a canto awl' that
designates this is a entrance for to o Se . ,
y _g
g ce, with the inclement weather in lUlrnne ota
we decided to. extend this awning to the curb line to Tavide rotectioi� for
p P. our guests an
servers. This awning is flame retardant and the framing meets the for ty oun _
g � P d snow{ load
requirements. The manufacturer of the awning should be arriving n your •
puns and specification sheets. g y o ffice w ith the
The curb side service program has been a new initiative that co li ' _
p xnents the to go
service. Curb side. service has been desig led to accommodate the ue w
to p u ' their -rev' g st w hen they a�Ve
P P previously called in to -go order. We have added a call box to this
program to help expedite the flow of customers that are arri -
g to pick up their orders_
The call box's single purpose: is. for the guest to identify themse
we can greet the ucst .a � y es to the employees so
g they pull up next .to our to - ,go door with the ro er food order.
If a gue arrives before their order is ready, w F P dy, e di�•e�t them to pu! 1 into a par king space .
and deliver the foot} to their car when it is ready. Chili's is not a f
., y f ast food concept and
we do not have the ea
pacifies or the desire to become one. we are a full service, casual
dining .resta g ive our uest r ant and * w ill *Continue to took for ways to i more servi
g g ce than
they expect. This call box has been useful in providing to - g o service g g s ce to our guests that
have disabilities_ When these guests arrive at our curb side a w
an d c bring their prcpared
order to them, the accessibility issues are eliminated_ if a guest with - -
speaks i nto the g t d isabiliti e s drTtVeS
and s
p e call box but would like to enter the building, we can direct them to
6820 L13J Freeway / aaftas, Texas 75240 -esi S / (972) 960.9917 / www.
7 9.
the Front parking spaces designated for handicap parking and greet them with their food
at this point in our restaurant.
Shann, I have tried to explain the scope of work and our intentions for installing these
. g
components. In reviewing thiswork scope, I hope that you find we were not trying to
circumvent the permitting process. we felt that the limited scope of work involved in
this project did not deem being permitted. Please call me with any questions or any
concerns,
Sin erely,
Mike Snyder
Regional Facilities .Manager
• 2 / J Q -3229
10
Attachment 4
December 17,, 2001
Patrick Kelly, Esq.
Kelly & Fawcett, P.A.
Piper Jaffray Plaza
444 Cedar Street
St. Paul, MN 5 5101
Re: Drive- Through Restaurants
Dear Mr. Kelly: ;
Chili's Restaurant located at 1800 Beam Avenue in Maplewood is located,,v� ithin the
city's Business _Commercial .(.Modified), nqm),.zoning.district. 'This is a transitional
commercial zoning district that usually located ad' acent ' , 'deritial property Within
this zoning district..' restaurants are allowed through a conditional use permit as long as
no drive -up order windows or serving of food to patrons in their automobiles" exists
(see enclosed ordinance).
Chili's Restaurant. was originally a roved b the city council through a conditional use
pp y tY g C
permit for a restaurant within the BC(M) zoning district. Last week the city found that
Chili's Restaurant had undergone remodeling of their restaurant without the required
building or zoning permits. The remodeling- included interior and exterior additions for a
to -go food entrance (see enclosed pictures). To accommodate the to -go food entrance, a z
drive -lane was painted on the back and side of the building that leads the drivers to an
intercom. The driver then announces their name and previously called in order in the
intercom. The,. driver then waits at the side door entrance or parks in three reserved to -go
parking stalls. ' A Chili's Restaurant employee then brings the food out to the driver (see
enclosed Chili's letter explaining the to -go facility).
O FFICE OF COMMUNITY DEVELOPMENT 651 - 770 -4560 FAX: 651.-748-3096
CITY OF MAPLEWOOD. 1830 EAST COUNTY ROAD B MAPLEWOOD, MN 55109
Patrick Kelly, Esp.
Page 2
December 17, 2001
City staff has interpreted that the intent of the BC(M) ordinance prohibiting restaurants
with drive -up order windows is to ensure that restaurants adjacent residential roe do
J property p rty
not cause a negative impact through idling of cars, gasoline exhaust fumes, and intercom
noise. Chili's to -go facility could feasibly cause car staking in the to -go drive lane that
would produce idling of cars and gasoline exhaust fumes. Also, the intercom may be
. y
audible from adjacent residential properties. These are all negative impacts to the
adjacent residential properties.
For these reasons staff has interpreted that the intercom that announces -a p atron's order
and the delivering of food to the to -go patrons in their automobiles is a violation of the
ordinance in that Chili's Restaurant -is "serving. food to patrons in their automobiles."
Staff further attests that if Chili's Restaurant removed the drive lane and the intercom and
required to -go patrons to enter the restaurant to pick up their order that they would then
be in compliance with the ordinance.
Please review Chili's to -go service and let me know if you agree with staff s
interpretation. Thank you.
Sincerely,
Shann Finwall
Associate Planner
Enclosures
.12
Kelly &Fawcett, P.A..
A T T O R N E Y S AT LAW
2350 U.S. BANCORP/PIPER 7AFFRAY PLAZA
444 CEDAR STREET
SAINT PAUL, MN 55101
PATRICK J. KELLY
SONG LO FAWCETT
SIA LO
CHAD D. LEMMONS
SARAH J. SONSALLA
ROBERT J. FOWLER
DAVID L. PALM
December 31, 2001
Ms. Shane Finwall
Associate Planner
City of Maplewood Office of Community Development
1830 E. County Road B
Maplewood, MN 55109
RE: Chili's Restaurant
Attachment. 5
.Of Counsel:
McGUIGAN & HOLLY, P.L.C.
(651) 224 -3781
Facsimile (651) 223 -8019
E -Mail: admin(aellyandfawcett.com
Dear Ms. Finwall:
I have reviewed your letter and materials dated December 17, 2001 and have conducted the
necessary and appropriate legal research concerning this issue. I did discuss this matter with you
at some length on December 27, 2001. This letter will serve as a written opinion. from the City
Attorney's Office concerning this matter.
According to Maplewood Ordinance §36 -155, Commercial District Modified, Subd. c of that
section defines conditional uses. Conditional uses must have a Conditional Use Permit to be
allowed in the BC(M) zone. Section 36-155, Subd. c(3) states that a restaurant may be a
conditional use. That section states: "Restaurant, where there._ar_em —o .drive -up. order..windo:ws.. or
serving of.food to patrons in their automobiles. AWcooking orders must be controlled so as not to
be noticeable to adjacent residences." It is the opinion of the City Attorney's Office that the
actions of Chili's Restaurant as outlined in your December 17, 2001 letter and supporting
documentation is in violation of the Ordinance. However, it is only in violation of the Ordinance
to the extent that Chili's serves food to patrons in their automobiles. According to the
documentation supplied, and based on the information in your letter, Chili's does not currently
possess what would be interpreted to be "a drive -up order window." It is apparent that the
patrons place their orders via telephone, announce their presence through a microphone or.
intercom and then park their vehicle. As I stated on the phone, and as demonstrated by the
enclosed case of City of Chanhassen v. McDonald's ordinances are strictly construed against the
City in these situations. However, it is also readily apparent that Chili's is currently serving
patrons in their automobiles. This is prohibited by the ordinance.
E. fie
13
Ms. Shann Finwall
December 31, 2001
Page Two
In addressing the second to the last paragraph of page two of your December 17, 2001 letter, it is
the legal opinion of the City Attorney's Office that Chili's would be in compliance with the current
ordinance if they required the to -go patrons to enter the restaurant to pick up their order. The
only actions of Chili's and its employees who violate the ordinance as currently drafted, is the fact
that they serve patrons food in their automobiles.
Lastly, we discussed recommending changes to the current ordinance to make it clearer that only
restaurants without any type of drive -up or drive - through or a lane which encourages patrons to
form lines for service would be allowed as a conditional use. I will shortly be sending you several
such proposals by way of separate letter.
If you have any questions about this, or any other issues, please contact me.
Respectfully yours,
KELLY& FAWCETT, P.A.
Robert J. Fowler
RJF /sjh
encl.
14
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-Business Commercial Modified
Zoning Districts (58.68 Acres)
i
Restaurants Zoned
Business Commercial (Modified)
16
Attachment 7
Attachment 8
ORDINANCE NO.
AN ORDINANCE AMENDING THE BC(M)
BUSINESS COMMERCIAL (MODIFIED) ZONING DISTRICT
The Maplewood City Council approves the following changes to the Maplewood Code of
Ordinances:
Section 1. This section amends Section 36 -155 of the city code by clarifying the types of uses
allowed in the Business Commercial (Modified) zoning district (deletions are stricken and additions
are underlined):
Sec. 36 -155.
BC(M) Commercial District (Modified).
(c) Conditional uses. The following uses must have a conditional use permit:
(1)
All permitted uses in R -3, multiple - dwelling district.
(2)
Laundry.
(3)
Restaurant, where there are no drive -up food or beverage windows or
r-i —outdoor menu or ordering boards ' w3tr-nn-Q n th
. All cooking odors must be controlled so as not to be noticeable
to adjacent residences.
(4)
Place of amusement, recreation or assembly, other than an indoor theater,
indoor athletic activity or itinerant carnival.
(5)
Minor motor fuel station, subject to the requirements in section 36- 151(b)(9).
(6)
On -sale liquor business (subject to license).
(7)
Any use that would be similar to any of the above uses, if it is not noxious or
hazardous.
(d) Prohibited uses:
(1)
Drive -in theaters ^'' rl6i ;h roc+n, irnnt -Q %Woe
(2)
Commercial or fee parking lots where such use is the only use of a given
parcel or where such use provides for general rather than specific use
parking.
(3)
The exterior storage, display, sale, or distribution of equipment, goods, or
materials.
17
(4) Car wash.
(5) Public garage or major motor fuel station.
(6) Compressed natural gas or liquid petroleum gas dispensing facilities.
(7) Restaurants with drive -up food or beverage windows.
(8) Restaurants with outdoor menu or ordering boards.
(e) Definitions:
"Drive -up food or beverage window" means an opening in the wall of a building or
restaurant designed and intended to be used to provide food and /or beverage sales
and /or food and /or beverage service to patrons who remain in their vehicles.
Section 2. This ordinance shall take effect after the city publishes it in the official newspaper.
The Maplewood City Council approved this ordinance on , 2002.
Mayor
Attest:
City Clerk
Ayes —
Nays —
18
Attachment 9
ORDINANCE NO.
AN ORDINANCE AMENDING THE BC(M)
BUSINESS COMMERCIAL (MODIFIED) ZONING DISTRICT
The Maplewood City Council approves the following changes to the Maplewood Code of
Ordinances:
Section 1. This section amends Section 36 -155 of the city code by clarifying the types of uses
allowed in the Business Commercial (Modified) zoning district (deletions are stricken and additions
are underlined):
Sec. 36 -155. BC(M) Commercial District (Modified).
(c) Conditional uses. The following uses must have a conditional use permit:
(1) All permitted uses in R -3, multiple - dwelling district.
(2) Laundry.
(3) Restaurant, where there are no drive -up food or beve windows or
outdoor menu or ordering boards and /or call boxes or speaker systems.
All cooking odors must be
controlled so as not to be noticeable to adjacent residences.
(4) Place of amusement, recreation or assembly, other than an indoor theater,
indoor athletic activity or itinerant carnival
(5) Minor motor fuel station, subject to the requirements in section 36- 151(b)(9):
(6) On -sale liquor business (subject to license).
(7) Any use that would be similar to any of the above uses, if it is not noxious or
hazardous.
(d) Prohibited uses:
(7) Drive -in theaters - erdr-ei ,rants
(8) Commercial or fee parking lots where such use is the only use of a given
parcel or where such use provides. for general rather than specific use
parking.
(9) The exterior storage, display, sale, or distribution of equipment, goods, or
materials.
19
(10) Car wash.
(11) Public garage or major motor fuel station.
(12) Compressed natural gas or liquid petroleum gas dispensing facilities.
(7) Restaurants with drive -up food or beverage windows.
(8) Restaurants with outdoor menu or ordering boards.
(9) . Restaurants with no outdoor call boxes or speaker systems.
(e) Definitions:
"Drive -up food or beverage window" means an opening in the wall of a building or
restaurant designed* and intended to be used. to provide food and /or beverage sales
and /or food and /or beverage service to patrons who remain in their vehicles.
Section 2. This ordinance shall take effect after the city publishes it in the official newspaper.
The Maplewood City Council approved this ordinance on , 2002.
Mayor
Attest:
City Clerk
Ayes —
Nays —
20
DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
MONDAY, MARCH 18, 2002
b.. Zoning Code Amendment — BC — M (business commercial modified) District
Mr. Roberts stated that last December, Chili's Restaurant constructed a food -to -go counter in their
restaurant. To better accommodate their food -to -go customers, Chili's also added an exterior
canopy over their side door, a drive -up lane, a call box, and also designated three parking spaces .
for the food -to -go customers. This curbside service was designed so that a customer who
previously called in afood order can drive up to the call box, announce their name, park in one of
the designated food -to -go parking spaces, and wait for a Chili's employee to deliver their food to
their car.
The food -to -go counter and curbside facilities were constructed without the required building or
zoning approvals.. Once the city became aware of Chili's- curbside service, city staff obtained the
city attorney's opinion on whether this service is a violation of the city's zoning code. The city
attorney states that Chili's- curbside service violates the ordinance only to the extent that Chili's
serves food to patrons in their automobiles.
Mr. Roberts stated the city attorney's opinion was shared with Chili's Restaurant management
who then indicated that The Outback Restaurant, also located within the BC(M) zoning district at
1770 Beam Avenue, offered a similar type of service. City staff contacted the management of
The Outback Restaurant who indicated that they have been offering food -to -go for the past two
years. Outback's to -go service involves customers calling in an order and identifying the type of
vehicle ,they will be driving when they pick up the order. Once the customer arrives at the
restaurant, they park in one of the designated to -go parking spaces.. He said a camera mounted
on the building notifies the Outback employees of the waiting customer and an employee then
delivers the food to the patron in their automobile. Because two restaurants located within the
BC(M) zoning district were conducting a similar to -go service where food was being delivered to
patrons in their automobiles. Chili's management requested that the city review the BC(M)
ordinance for possible changes.
Specifically Chili's Restaurant is requesting that the city allow restaurants within the BC(M) zoning
district to serve food to patrons in their automobiles. This is being requested in order to facilitate
Chili's and Outback's existing food -to -go service.
Commissioner Rossbach said he was around when that zoning was put into effect. That zone
was created and put in place to protect the residents. He felt at the time it was a great imposition
that the city put any kind of commercial development in their backyards. He would be hesitant to
expand in any way the ability of those businesses to add any annoyance to the residents that live
along Ra datz Avenue. He realized that it may sound minorwhat they are planning on doing but it
creates the opportunity to have idling cars, the additional noise and commotion, and he
personally would not be in favor of this. Both Chili's and The Outback Restaurant went ahead
with these improvements without any permits and any discussion with the city. Any contractor of
any type would have known that this work requires permits. Mr. Rossbach said any owner of a
business that is in a conditional use permit area knows that they can't do anything to their
business without approval from the city. He finds it to be extremely disturbing that those
restaurants made those improvements witho ut following the proper channels. He would certainly
urge the commission not to allow those restaurants to flaunt the city's ordinances in the _city's
face.
Mr. Roberts stated that after Ms. Finwall wrote the report, The Outback Restaurant did contact
Ms. Finwall and told her for the internal improvements in the restaurant they did get building
permits from the building official. Chili's Restaurant has not gotten any permits to do this work.
Commissioner Trippler said when a company goes ahead and violates the city code and does
whatever they want to, couldn't the city tell Chili's Restaurant that they have to put the buil�di'ng
back the way it was?
Mr. Roberts said yes that is an option, or try to get building permits, and it was by Ms. Finwall
because of the zoning issues.
Commissioner Trippler asked staff if they meant the restaurant tried to get a building permit after
the work was all done?
Mr. Roberts said yes.
Commissioner Trippler said it seems to. him if the city allows this kind of thing to go on and there
is not some type of recourse that the city institutes then the only people that pay any attention to
the city are the people who are generally good citizens and the rest can say why should a person
bother? It irritates him, and there is no way that anyone that runs a chain restaurant like Chili's
Restaurant didn't know that they just can't go and make changes to their business without getting
approval and permits first. The city should either fine them heavily or make them put it back the
way it was and have them submit plans for a permit. Mr. Trippler said maybe the city will approve
it and maybe they won't. If the commission wants to change the ordinance he doesn't have a
problem with that, but he thinks if the city doesn't do anything to this case the city is opening
themselves up to being ignored.
Commissioner Pearson said this is the kind of thing that tends to happen in small degrees. He
draws distinction between the two uses and that the Outback Restaurant basically has a silent
system. The only thing different at Chili's Restaurant is that they put up an awning outside and an
outside call box. The Outback Restaurant has been going on for a long time and he has used it
himself. 'They have a camera and a monitor and there is no noise, no horn honking, there is no
more automobile exhaust or pollution than if someone was waiting to pick someone up at the
restaurant. He doesn't see any great infringement on the area, although it is a violation. He
agrees that when violations occur there ought to be a process for a fine or something. In terms of
the service to the public, he thinks it is a good one and if the city is going to have something, he
would be in favor seeing what The Outback Restaurant has done rather than a call box or
anything that has voice emissions one or two ways outside.
Commissioner Dierich asked staff if putting up a call box, an awning, and remarking some parking
areas is a code violation and you have to pull a permit for that work?
Mr. Roberts said yes, for the awning you do, and if you are changing the site plan, at minimum
the restaurant needs staff approval.
Commissioner Dierich said to her putting up an awning isn'ta big thing, although she would agree
that they are changing the nature of the business probably -for the better. She said.the city sees a
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lot more blatant things going on than this and she has a hard time saying this is a code violation.
She knows the lawyer has looked at this, but still she thinks to herself, other than striping the
parking lot, there was an inspector there already, they put in a counter.
Mr. Roberts said Ch.ili's Restaurant did not get- any .permits for any of the changes interior or
exterior.
Commissioner - Dierich said then for sure the city needs to fine them because the violation to her is
that they did not pull a permit for the interior work or maybe restriping the parking lot.
Mr. Roberts said as he said earlier The Outback Restaurant did get permits for doing some
interior work a few years ago, so that was looked at that time.
Commissioner Dierich said she would agree with Mr. Trippler and Mr. Pearson that the city should
fine eo le for not following ordinances. The City of North St. Paul makes the companies rip out
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work that was done. without approval.
Commissioner Mueller asked staff if what they violated was that they carry food outside the door?
Mr. Roberts said yes.
Commissioner Mueller said otherwise, what they are doing, anyone can do. People drive up and
walk in and bring it out. Although they did not ask permission to make a parking spot to have a
place that customers can park and wait, that is not a violation, but it is a violation to make it
without permission?
Mr. Roberts said changing the site plan, the number of parking spaces, changing drive aisles,
safety issues, all of those are all issues that the city would typically look at. He said they went
ahead and did it without permission from the city.
Commissioner Mueller said his opinion is if the city wants to make these restaurants poster
children then let's go ahead and do it. He thinks the city can find somebody else in Maplewood
that they can make a better poster child than this. Their management should have known better,
they wrote a letter explaining what they did. The city has all these people that are unloading car
deliveries off of trucks on Highway 61, they are parking them on grass and the commission does
nothing about it other than to tell them not to do it anymore, they do , it again anyway and they
know they are not supposed to do it. He would rather find someone else to fine and make a
poster child. Mr. Mueller said the violation is that they did some changes without permits and
they are carrying food outside the door.
Commissioner Pearson asked staff if Maplewood has a system that fines for violations for use,
zone, permits, etc.?
Mr. Roberts said as far as permits go, the building official can double the permit fee for doing
work without a permit, that is a fine in a sense. He does not know how much the city collects
because it gets passed onto the state and other agencies. Mr. Roberts said as far as zoning
violations that is a misdemeanor and it could go into court, but the time spent and energy is not
worth it. It has been city practice to work with people and accommodate what they want to do.
Commissioner Ledvina said regarding the issue for code amendment, when this was set up years
ago regarding district BC(M) they were looking at impacts to the residential area. He does not put
much stake in the fact that the city has not had complaints from the neighboring property owners
because property owners change. This activity can escalate now that people know about it, there
is going to be more traffic, there is more signage now, and an audible box that Chili's Restaurant
has., Mr. Ledvina said although it is not the big menu board, or lines of cars waiting for their order
type of scenario, it is a use that. was not intended. He just wants to make sure it does not
escalate to the point that the city can't control it.
Chairperson Fischer said one thing that comes to her is the lack of complaints from the neighbors
from the south. Neighbors can change and the neighbors who are in there now may not know
what the conditions were for the zoning.
Commissioner Trippler said it seemed to him that Chili's Restaurant did not do anything that
would cause the fall of the western hemisphere but just the fact that they did not ask permission
from the city to do any improvements. They have completely ignored the city and the blatant
disregardfor the city's authority.
Mr. Robert said the question that comes to the commission and the city is, what do we do to
resolve this. There are about four options. He said you could tell them they have to take all the
improvements out, you can try and work with them, propose a code amendment, or tell them to
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et a building permit and let it o. Mr. Roberts asked if the commission liked the code
amendment? If not what would -the commission like to see and what alternatives if any to try to
allow the restaurants to go with normal operations. If the commission does like the code
amendment, then it could be moved forward..
Commissioner Dierich said she believes the commission should not do a code amendment
because the commission will be amending codes all the time every time somebody decides to
flaunt the rules, the commission will amend the code. She believes Chili's Restaurant and The
Outback Restaurant should come back to the planning commission and ask permission to do
these changes. She also thinks the city should fine. Chili's Restaurant for not pulling permits. Not
to make them a poster child but possibly doubling the permit cost as - the fine. She also thinks it is
more environmentally friendly to pull up the way they have in the parking lot and it probably would
have been approved had they gone through the proper channels. It should be done on a case-
by -base basis.
Commissioner. Ahlness said his concern about making a change to the zoning district and
changing the code is that he feels very strongly that the commission needs to protect the
residential areas that abut these restaurants. Either the city allows people to come in and start
using some type of a drive -in service or not. They can already do a business where people drive
up and park their car and go in and pick up the food. He said the city is not disallowing the
restaurants to conduct a take -out business but the is disallowing some form where people
drive up and let their car idle while the food comes. Whether it is a drive -in window or where
someone from the restaurant comes out to bring the food out is a subtle difference, but it is
something the city needs to consider in how the city applies this situation. The fact that there
have not been any complaints from the neighbors he thinks that is a new point at this point. Mr.
Ahlness said if you look at the past few months and there are not a lot of people in their back
yards enjoying the weather. If one looks at this situation going into spring and summer there
could be a substantial difference. The city may not be getting complaint calls currently, but lets
say the property owners decided to put their home up for sale. The potential buyers are out
looking at the property and they hear blaring music from the idling. cars in the parking lot of the
restaurants, this could change the situation, and the city could -receive complaints and calls at that
time. He said if the city is concerned about the intent of the zoning at the time it was
implemented, which was protecting the residential neighbors, then he thinks the commission
needs to leave that switch in the off position and not allow the restaurants to do a delivery or
drive -up window or have restaurant employees go out to the customers car. The customers can
go inside the restaurant and get their food -to -go as it is allowed by the zoning ordinances.
Commissioner Trippler said if the city has a policy of doubling the permit fee when somebody fails
to get the proper permits that is-what should be applied in this case.. For every permit the
restaurants failed to apply for they should be charged a double fee. He does necessarily think
this language is bad but he feels a little uneasy about going ahead with changing the ordinance
for this particular case. He said not because the restaurants went ahead and did the changes
without ettin the proper authority but because it sounds like there was an implicit agreement by
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these facilities when they went in that they would be particularly careful about the kinds of activity
that they had so they would not interfere or disrupt the residential neighborhood adjacent to the
restaurants. He said without knowing the history and what was said when the zoning was first put
in place he doesn't feel comfortable midstream now that the restaurants are there. He thinks
about Olive Garden where they have signs that say for carryout only. The customer's park their
vehicle, go into the restaurant and pick -up their food, and they go back out and drive away, there
is nothing wrong with that set -up.
Mr. Roberts said the restaurants with the drive thru windows are geared towards people with
small children that are in strapped in their car seats. The people can leave the children in the
cars and have the food delivered to their car verses going in and un- strapping their children and
bringing them in to get the food- to -go, or a worse case scenario would be that the parents leave
the children unattended while they run into the restaurant to bring the food back out.
Commissioner Trippler asked staff if the commission does not change the ordinance the way it
has been proposed, would that disallow what The Outback Restaurant is currently doing?
Mr. Roberts said yes. People would have to get out of their cars and go into The Outback
Restaurant and to Chili's Restaurant to get their food.
Commissioner Mueller said he thinks businesses are changing all the time and he thinks the
commission needs to consider that the businesses need to change. He also believes that people
and their attitudes are changing all the time and the commission needs to consider that
possibility. Consumers would not have McDonald's Restaurant be as popular if they were not
allowed to have a drive -thru window. He said he would hate to be a group of people that stood in
the way of a business that believes in light of other business practices that this is something the
restaurants needs to do to be competitive. In some respects the code that is there the
commission needs to look at the reasonableness of code in relationship to changing attitudes and
changing values and systems. It may not mean the commission changes the code but he thinks
the commission needs to think about that as a possibility. The big , issue at stake is not offending
the residents, which is the intent of the code. In terms of changing the code he has heard Burger
King's intercom speaker from quite a distance away and he thinks that does affect the residents
quite a distance away. He would not be in favor of those intercom box speakers but he does not
think that the code as it is worded would eliminate that. He believes it says you cannot bring food
out to the cars and food should not be visible to the residents.
Commissioner Mueller said if he would go inside the restaurant and bring it back out, or a
restaurant employee brings it out, technically it is visible to residents either way people are going
to see the food. He does believe it would be helpful for a handicap person not to have to get out
of -their car.. He would be interested to know if this code is a violation in that regard as the code
stands now. If a handicap person wants Chili's food, and is willing to drive there but will not be
given that food because the city has a code that states nobody can bring it to them. Is that an
issue or not, maybe it isn't. He doesn't think that ignorance is an excuse not to get permits but it
surely can be a reason. He is more upset with people who have violated city ordinances a
number of times and the city has never done anything to them. He liked one of Mr. Robert's
comments that an option is that the city works with these people and to find a way to work this
out. It may be to bring them here and tell them they should have gotten the proper permits and
not to do this type of thing again. The city has brought people forward and asked them not to do
something again and they do it again and again anyway and still the city does nothing to them.
These are the types of people he believes the city ought to make poster children. If they have to
pay a double fine because of this then fine, it is not a big deal to him. He thinks the city needs to
be careful not to let the double, triple, or quadruple offender get away with things as they city has
allowed them in the past.
Commissioner Dierich said she thinks it is as simple as asking Chili's Restaurant and The
Outback Restaurant to come back in to the city and work with the city to work with the traffic plan.
They have changed the flow of the parking lot, they changed the parking spaces, and they need
to come back and ask fora change in their permit. She does not think it is an unreasonable thing
to do and that would be to work with them. They pulled a fast one, ignorance or not. She would
not have known about the striping in the parking lot even as a planning commissioner. They
know it isn't okay so the city just needs to educate them further and review those plans.
Chairperson Fischer asked staff as the ordinance now sits, the city could not allow delivery of
food to the car?
Mr. Roberts said that is correct. The main issue is the use of the property having the food service
going to the car. The secondary issue is the site plan changes to implement that service.
Commissioner Dierich said a site change would necessitate them coming before the planning
commission and the commission could consider that individual request or variance.
Mr. Roberts said there is no need for a site change if the code doesn't allow the restaurant to do
food service to vehicles.
Commissioner Dierich said she understands what staff is saying but she doesn't think the
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commission should change the code cart blanche because you will have those code changes all
over the city. It needs to be done case -by -case and maybe it needs to be put in the permit. Is
this something you may be doing in the future?
Chairperson Fischer said as Mr. Rossbach pointed out earlier, the BC(M) was developed
because the city had some instances where there was zoning going up to pre- existing residential.
The usage going in this particular area was more intense than one would have put next to
residential existing. Radatz Street was there first and then Beam Avenue came through and it
brought big assessments along with it. Obviously with the type of assessments on Beam Avenue
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you were not oin to see single-family detached homes developing on the south side of Beam
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Avenue. The BC(M) was created for this stretch to meet the challenges of putting the Beam
Avenue mall type of development adjacent to pre-existing single - family homes. Some safeguards
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that were considered safeguards at that time were placed in the restrictions on that zoning that
don't apply to other plain BC(M) zonings throughout the city. As staff pointed out in the report
there are a few other places where the city has this zoning.
Chairperson Fischer asked if there was anyone in the audience that wanted to speak to.this issue
to come forward.
Mr. Steve Parr, the Managing Partner of The Outback Restaurant at 1770 Beam Avenue,
Maplewood, MN, addressed the commission. Mr. Parr said The Outback Restaurant did go
ahead and do the curbside food -to -go for almost three years. He said they did the right thing and
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of the permits and had it inspected b Marge Ostrom. They explained it to her exactly what they
were doing regarding how people call ahead, the camera, ask them what type of car they are
drivin g, g g and then brie the food out to the designated parking spots. Maybe they were ignorant
not knowing what the designated parking spots or this ordinance but they thought they did the
right thing at the time. The two neighbors directly behind the restaurant have been there almost
five ears and have not had an complaints from them. He would hope that the commission
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would not make a decision based on what Chili's Restaurant had done. He asked the
commission to please consider the fact that The Outback Restaurant tried to do the right thing.
They are trying to grow their business and the drive up is a large part of their restaurant. They
have over 600 restaurants across the Country that do this exact thing. If you pull into The
Outback Restaurant you will not see stripes on the ground, if you did not see the picture you
would -not even know it is a take -out area, you would just think it is part of the restaurant.
Commissioner Mueller asked Mr. Parr if when Marge Ostrom came out to inspect the restaurant
did you explain to her that you would be carrying food out to the cars? He asked if she noted that
this was illegal?
Mr. Parr said yes we did explain to Marge Ostrom that we would be carrying food out to the cars
and no she did not explain it was illegal.
Commissioner Mueller asked Mr. Parr why she didn't explain it was illegal and why didn't he know
that it was illegal? _
Mr. Parr said he would not know why she did not know it was illegal. He said he did not know it
was illegal to carry food out to the vehicle.
Mr. Roberts said Marge Ostrom was the building official who is now retired. The carrying out of
food is really a zoning issue, and to her defense, she would not have known.
Mr. Parr said if they would have known about. this ordinance he would guarantee that The
Outback Restaurant would not have gone ahead and done this it is not the kind of thing his
operation does.
Mr. Roberts said the question is was there any input given by anyone on the planning staff to
check the zoning and that he can't answer without going through the file.. Marge Ostrom may
have thought it was just some interior remodeling. The zoning question may not have even come
to her.
Chairperson Fischer asked Mr. Parr how frequent is carrying food out to the customers as
opposed to having the customers carrying out their own food?
Mr. Parr said there is three designated parking stalls for customers to wait at. When they take the
customers order the employee asks them what type of car they will be driving, the color ofthe car,
and the customers name and phone number. There is camera in the take away area and one
in the kitchen, and when they pull their car in the employees see what type and color of car it is,
look at the ticket, the employee brings the food out to them the people pay the employee and go
back into the building.
Chairperson Fischer said then essentially it is 100% that is brought out to the car.
Mr. Parr said hardly anybody goes into the restaurant to get the food to go, although some people
will call and come in and have a drink at the bar while waiting for their food to be ready..
Commissioner Mueller asked Mr. Parr how many to- go- orders a day do they get?
Mr. Parr said it varies from day to day. Friday through Sunday is their busiest times. There are
probably 10 to go orders per day during the week and around 25 to -go orders per day on the
weekends. When the customer's pull into the marked parking stalls to wait for their food, most
people leave their cars running in the winter, but in nice weather most shut their vehicles off while
they wait.
Commissioner Trippler asked Mr. Parr if the city council decides not to change the ordinance,
what kind of an impact would you say it would have on The Outback Restaurant?
Mr. Parr said it would have a major impact on his business because most of the people that come
to The Outback Restaurant are expecting that service to be available and be brought out to the
customer's car. The service is available for busy families. Many are with two parents working
who pick up their children and call on their cell phone on the way home because they don't want
to bring their children into the restaurant for a sit down meal.
Commissioner Pearson said he wants to point out that these parking spaces do not preclude the
most favorable spaces for handicap parking.
Mr. Parr said the handicap parking is located in a different part of the parking lot. In some
instances, on a busy night when the handicapped spots are full, people have parked in the take-
out only parking spaces and management just has to deal with that situation.
Commissioner Mueller asked if there is a representative from Chili's Restaurant available to
speak?
Mr. Parr said no there is not.
Commissioner Mueller said maybe Mr. Parr could help. He asked if Chili's Restaurant would say
the same thing he is saying or would they have a different scenario?
Mr. Parr said they would probably say the same thing but they have a different cliental. He is
really not too familiar with their situation.
Commissioner Pearson recommended that the planning commission recommend to the city
council to adopt the ordinance amendment on pages 16 and 17 of the staff report. The
amendment allows restaurants within the BC(M) zoning district.
Commissioner Mueller seconded.
Commissioner Mueller said he is in favor of changing the code, however, he would like it to be
amended slightly. He does not want to allow the intercom call -box speaker. To make it possible
to let restaurants take food out to customers needs to be something that doesn't require any
sound boxes but cameras are fine.
Chairperson Fischer asked staff if they would rather this be tabled to come back with appropriate
wording? Also bearing in mind some discussion that occurred earlier about creeping erosion of
conditions that were originally placed. What could be an acceptable practice today wouldn't be
20 years ago when that ordinance was written. Without opening it wide open she is looking 'at
commission members and she sees some nods in the group.
Commissioner Ahlness said he thinks this item should be tabled. The business has been
operating for over three years without complaints. Chili's Restaurant did not appear for the
discussion that was the restaurant that caused concern and The Outback Restaurant did send a
representative. Staff wanted to look at this further to consider a viable option that contains the
spirit of the modified nature and protects the residents from encroachment of the business he
thinks that would be a prudent action, otherwise, he is concerned it would go through tonight.
Commissioner Pearson said one thing that he would have liked to see in the packets would have
been if the R -1 residents would have been polled as to their feelings about this subject.
Mr. Roberts stated the residents were not polled.
Commissioner Pearson said he would have serious interest in knowing how the residents feel
about this.
Commissioner Ledvina said he wondered if there were other properties in the BC -M zone that
could develop in this manner?
Mr. Roberts said BC -M zoning on undeveloped property that is next to residential is BC -M is right
next to Chili's Restaurant and that is the only other property that he is aware of.
Chairperson Fischer said she gets the consensus that the commission doesn't have a problem
with the silent approach to the drive -ups and she asked if the commission has a feeling about the
speakers being allowed or not allowed?
Commissioner Pearson said his preference in offering this is to use the model that The Outback
Restaurant is using with no speaker and that is as silent of a service that could be As far
the restaurant doing this in violation, he doesn't think they did it in a clear intent to violate an
ordinance, he thinks they did it in the spirit of trying to provide customer service. In terms of fines,
or permit costs, or making them go back through the process that is up to the city council.
Commissioner Monahan -Junek said she agrees with what is being said that it should be silent,
but what she would not like to see is the commission asking staff to take on of other duties for this
type of item. Maybe the commission could come to some type of consensus at the next meeting
bused on the wording. She doesn't want to open up ordinances to be changed* every time
somebody violates it. She agrees that the city needs to do something to fine them like doubling
the fees or something. On the other hand if the commission takes each issue that comes up and
keep beating it and not come to some type of consensus after some level of discussion, members
need to try to stream line that.
Commissioner Pearson the commission is getting to an area where the planning commission has
had a lot of conversation with the city council and-the staff in the past, and the city is going to
have to create another staff position, not only for things like code amendments but also for many
other types of enforcements. It is not something that the planning commission is going to be able
to solve here. It will have to be figured into the.budget somewhere along the line to get another
staff person to help with things like this.
Commissioner Trippler said he appreciated. the fact that The Outback Restaurant came to the city
and instructed the city as to what their plans were and assumed that they were doing the right
thing. Where he works at the Pollution Agency people try to do the right thing all the time, they
make the contact and down the road they find out they should have gotten another permit from
another part of the company. The agencies should know what permits and issues the individual
needs it should not be the person that should know all the rules and laws, although ignorance
isn't justifiable. He thinks the difference between the Chili's Restaurant and The Outback
Restaurant is night. and day. The fact that Chili's Restaurant did not send a representative hereto
answer questions or concerns is really a sign.
On the other hand, when he thinks about how the commission is splitting fine hairs between
somebody driving up and walking into the restaurant to get their food order, verses driving up,
parking and having a restaurant employee walk out to give the customer their food is just
ridiculous. He thinks the situation that The Outback Restaurant has probably causes a. lot less
pollution and aggravation than any of the other systems. When he has been to other restaurants
that have the 5- minute pick -up windows, a lot of times he sees people leave their cars running
and go in and pick up their food and come back out. Where as if you call ahead to pick up your
food, you probably pull into the parking space, and while you are waiting for the delivery, you
make a cell phone call or two and turn your car off while you wait.
On one hand he would like to accommodate The Outback Restaurant and the ability for them to
offer that kind of a service. He doesn't want to see the commission developing any kind of drive -
up service window that is sort of a high class McDonald's or Burger King Restaurant. He would
not vote for anything that allows any kind of a voice -box ordering system. If they have a camera
where the restaurant can monitor when the customer is there and the restaurant employee can
bring the food out to them immediately when it is done, he doesn't have a problem with that.
Mr. Roberts said "the way the amendment is written it says on page 16 (c) (3) "Restaurant, where
there. are no drive -up food or beverage windows or outdoor menu or ordering boards." So the city
is trying to address what Mr. Trippler is saying as well.. Maybe the commission could add into it to
have no outdoor speakers as well.
Chairperson Fischer said she thinks it would almost be necessary to add that because if you are
silent on this speaker subject you would assume that the speaker sound would be allowable.
Mr. Roberts said except that an ordering board has a speaker in it, so you could place an order
and hear an order.
Chairperson Fischer said that may be the case now and it may be the case some places. But you
could still have a speaker system without having an ordering board.
Mr. Roberts said the commission could certainly add that there should be no speakers as part of
the system to move this along. He said to point out there is a motion on the floor that was being
discussed.
Chairperson Fischer said there is a motion for recommendation for approval.
Commissioner Ahlness would like to make a friendly amendment. His suggested friendly
amendment would be (c)(3) adding after the words ordering boards to add or call boxes or
weaker systems. Also adding a number (c),(8) screening whether a fence or trees would
completely screen the waiting area if in view from residential areas. Also adding (d)(8) after the
words ordering boards, or call boxes or speaker systems.
Mr. Roberts said typically screening is looked at very carefully as part of the community design
review board of any commercial site plan next to residential. He does not know if that is needed
as a specific condition here. All screening is looked at by the CDRB and by staff and he is
confident that would be covered on a case -by -case basis.
Commissioner Ahlness said he would want to withdraw that part regarding screening if that was
the case.
Commissioner Pearson said having moved the motion he would accept the changes to (c)(3) and
(d)(8).
Commissioner Mueller said as the person to that made the second motion he would agree with
those changes. He would assume that if a commercial business wanted to do that than anything
that has to happen inside or outside would come through the city for the correct permits?
Mr. Roberts said that is covered by other sections of the code.
Chairperson Fischer asked fora vote on the motion with changes. Commissioner Pearson moved
to approve the amendment with the above changes and Commissioner Mueller seconded the
motion.
Ayes -- Ahlness, Dierich, Fischer, Monahan - Junek,
Mueller, Pearson, Rossbach, Trippler
Nays Ledvina
Commissioner Ledvina said he thinks if the city has a specific zone, and the intent is very clear
where you do not allow this kind of service, he does not think it is appropriate to go back on it. He
said the zoning designation was designed very specifically. He thinks this is a fine line. He does
not think this will be a real detriment to the community but he thinks it goes back to what the
original BC(M) was set up for.
Commissioner Mueller said he is not sure what was decided to do about Chili's Restaurant. He
asked staff if that is something the planning commission makes recommendations to staff for or
does staff just figure that out on their own? He asked what the staff does when somebody
violates the code?
Mr.. Roberts said the first step is to process the code amendment and assuming that gets
approved and adopted by the city council, then that would allow the restaurants to provide this
service delivering the food to the car. The next step would be to work with the restaurants on
building permit needs and any site plan changes that they want to do to implement the code
change. Mr. Roberts said yes the staff will continue to work with these businesses, primarily
Chili's Restaurant. If the code amendment gets done The Outback Restaurant did not.make any.
changes.
Mr. Roberts said this item will go to the city council for its first reading April 8., 2002.
Chairperson Fischer said the code requires two readings by the city council?
Mr. Roberts said it takes two readings by the city council to have it adopted.
AGENDA ITEM
AGENDA REPORT
t ®n by Council
TO: Richard Fursman, City Manager Date
®1sed
FROM: Charles Ahl, Director of Public Works /City Engineer Modified
1
SUBJECT: Markham Pond Outlet Improvements, Project 02 -02 Rejected
Resolution Ordering Improvement After Public Hearing (4 votes)
DATE: April 1, 2002
Introduction
A preliminary report has been prepared for the improvements requested by Robert Tilges for the
property south and east of the Beam Avenue and Hazelwood Street intersection as shown on
the attached map. The report contains detailed costs and financing plans for the improvements.
The project is appropriate only if the developer provides financial surety for the recommended
share. This public hearing is necessary for the developer to determine the necessary
improvements for the property.
Background
The attached map shows the subject property. This parcel, which is currently undeveloped, is
bisected by County Ditch No. 18, which is the city's outlet for Markham Pond. Mr. Robert Tillges
is proposing to develop the property with a medical office building. Mr. Tillges has petitioned
the city for the crossing of the outlet to be controlled by a public improvement project. The
southwestern corner of Mr. Tillges' parcel includes a small 4,900 square foot parcel of city -
owned property. The city originally retained this parcel for a lift station that has since been
abandoned. It is proposed that this parcel be sold to Mr. Tillges to enhance the property
development. In addition, the city requires a portion of Mr. Tillges' parcel for right of way for
Hazelwood Street. Similarly, the city will acquire this parcel as part of this improvement project,
which will reduce the selling price of the city -owned parcel. The total cost of the estimated
improvements is $85,000. Public and private financing is proposed to finance this improvement
project.
Improvement
Storm Sewer
Sanitary Sewer
Water Main
Vacant Lot
Total
Total Cost Developer's Share City Share City Source
$67,860
$ 5,540
$ 4,100
$33,930 $33,930
$ 1,540 $ 4
$ 4,100 $ 0
Debt Service
Utility Fund
$__7,500 $ 4,782 $ 2,718 Debt Service
$85,000 $44,352 $40,648
The developer's share of the project will be guaranteed prior to proceeding to the preparation of
plans and specifications through an escrow for 150% of the estimated assessment.
Discussion
This is a development project that typically would not include city involvement, however; the
Markham Pond outlet is critical to the city's storm drainage system and should be a public
improvement project. The excess parcel is necessary for the development and is advantageous
for the city to remove from public ownership. This project is also contingent upon approval of the
development proposal. The developer is finalizing a development scenario for the planning
commission and city council review. This project will not proceed until final city council approval
of the development plans.
Recommendation
It is recommended that the city council approve the attached resolution (4 votes required
to approve) ordering the improvement after the public hearing and authorizing the
preparation of plans and specifications, contingent upon the developer providing an
escrow for 150% of the estimated developer share, and, contingent upon the final
approval of development plans for the Markham Pond Outlet Improvements, Project 02-
02.
RCA
JW
Attachment:
1. Resolution Ordering Improvement after Public Hearing
2. Location Map
RESOLUTION
ORDERING IMPROVEMENT AFTER PUBLIC HEARING
WHEREAS, a resolution of the city council adopted March 11, 2002, and amended on
March 25, 2002, fixed a date for a council hearing on the proposed improvement of the
Markham Pond Outlet and Utility Improvements, City Project 02 702, and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
given, .and the hearing was duly held on April 8, 2002, and the council has heard all persons
desiring to be heard on the matter and has fully considered the same.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. That it is necessary, cost - effective and feasible, as detailed in the feasibility
report, that the City of Maplewood make utility and storm sewer improvements along the eastern
side of Hazelwood Street, south of Beam Avenue at the outlet to Markham Pond, on City Project
02 -02.
2. Such improvement is hereby ordered as proposed in the council resolution
adopted the 8 th day of April 2002. This order shall be contingent upon the final City Council
review and approval of development plans for the subject property.
3. The City Engineer is designated engineer for this improvement and is hereby
directed to prepare final plans and specifications for the making of said improvements, subject to
the developer depositing an escrow in the amount of 150% - of the developer's estimated project
share as noted within the project financing. The City Engineer is further directed to prepare the
necessary documents to convey the unused city parcel adjacent to Hazelwood Street and
adjacent to this parcel to the developer in exchange for $4,782 and a parcel of the developer's
property necessary for the improvement of Hazelwood Street right of way.
4. The Finance Director is hereby authorized to make the financial transfers
necessary to implement the financing plan for the project. A project budget of $85,000 shall be
established, with a financing plan as follows:
Assessments
Debt Service
Utility Fund
$44,
$36,648
4,000
Total
$85,000
Adopted this day of , 2002.
-- 61
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TO:
FROM:
DATE:
SUBJECT:
MEMORANDU
Richard Fursman, Cit ar
Bruce K. Anderson, Di' ctc
April 2, 2002 for the April 8;
Maplewood Community Cei
INTRODUCTION
Date
Endorsed
Modified
Rejected
City staff developed formal specifications and opened bids for replacement of carpeting at the
Maplewood Community Center on Thursday, March 28. Due to discrepancies in the bids, it is stafFs
recommendation following a conference with the city attorney, that the bids be rejected and that the
city rabid the project.
RECOMMENDATION
Staff recommends that the Maplewood Community Center carpet replacement project bid be
rejected and staff be directed to rebid the project.
Agenda 1
Wmcccarpet,mem
Agedna #
Action by Council
MEMORANDUM
Date
TO: City ndosed
Y
FROM: Shann Finwall Associate Planner Modified
SUBJECT:
Code Amendment— Pawnbrokers and Currency E NM-1
(Second Reading)""`
APPLICANT: City of Maplewood
DATE: April 1, 2002
INTRODUCTION
On March 11, 2002, the city council gave first reading to a code amendment dealing with
pawnbrokers and currency exchange businesses. The amendment was associated with the
recently adopted pawnbroker and currency exchange licensing requirements. that allow for only '
one pawnbroker and one currency exchange business to be operated within the city at one time
(see attached licensing requirements on pages 3 and 4). Specifically, the amendment revised _
the Business Commercial (BC) and Light Manufacturing (M -1) zoning' districts to allow
pawnbrokers and currency exchange businesses within those zoning districts with a conditional
use permit only if the property is located 350 -feet -or more from a residential lot line, school, or
church.
During the first reading of the code amendment, the city council chose to increase the distance.
requirement for a pawnbroker and currency exchange business from the proposed 350 feet or
more from a residential lot line, school, or church, to 500 feet. The increased distance
requirement was sought to allow an even larger buffer between the two types of uses in order to
help avoid any conflicts between the uses.
DISCUSSION
The city attorney has indicated that cities cannot completely zone - out specific uses. To ensure
that the above- mentioned distance requirements- do not zone out pawnbrokers and currency.
exchanges, staff has conducted an inventory of available land for these types of businesses,
i.e., land zoned BC or M -1 and located either 350 feet or 500 feet from a residential lot line,
school, or church (see attached maps on pages 5 and 6). The 350 -foot distance map reflects
approximately 709 acres, or 7 percent, of -the city's land available to these types of businesses.
The 500 -foot distance map reflects approximately 305 acres, or 3 percent, of the city's land
available to these types of .businesses.
It is the city attorney's opinion that pawnbrokers and currency exchanges are not zoned out
when 3 percent of the city's land is available to those types of uses as reflected in the 500 -foot
distance map. Therefore, staff changed the code amendment for second reading to reflect the
increased distance requirement of 500 feet.
RECOMMENDATION
Adopt the ordinances on pages 7 through 10. The first. ordinance (pawnbroker and currency
exchange licensing amendment starting on page 7) adds language to the pawnbroker licensing
requirements specifying that a conditional use permit is required for pawnbrokers and also
relocates the newly adopted currency exchange ordinance from under the pawnbroker article to
its own article. The second ordinance (BC zoning district amendment on page 10) revises the
BC and M -1 zoning districts to allow pawnbrokers and currency exchanges with a conditional
use permit only if the property is located 500 feet or more from a residential lot line, or if it is
located 500 feet or more from any school or church.
R orMpawnbroker- currency
Attachments:
1. December 10, 2001, Ordinance Amending Pawnbroker and Currency Exchange Licensing Requirements
2. Pawn Shop and Currency Exchange Land Availability Map (350 Feet)
3. Pawn Shop and Currency Exchange Land Availability Map (500 Feet)
4. Ordinance Amending the Pawnbroker and Currency Exchange License Requirements
5. Ordinance Amending the Business Commercial District
Pawnbrokers and Currency Exchanges 2 April 1, 2002
Attachment 1
MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, December 10, 2001
Council Chambers, Municipal Building
Meeting No. 01 -29
2. 7:10 Ordinance Change -Pawn Shops and Currency Exchange Business
a. Mayor Cardinal convened the meeting for a public hearing.
b. City Manager Fursman introduced the staff report and presented the specifics of the
report.
C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following persons were heard:
None
g. Mayor Cardinal closed the public hearing.
Councilmember Collins moved to adopt the ordinance to limit the number of pawn shoes and
currency exchange businesses to one each at a time and approved the license fee of $300.00:
ORDINANCE NO. 820
AN ORDINANCE AMENDING CHAPTER 22 OF CITY CODE PERTAINING TO
PAWNBROKERS AND ADDING LANGUAGE TO REGULATE CURRENCY
EXCHANGE BUSINESSES
The Maplewood City Council hereby ordains as follows:
Section 1. Sec. 22 -16, is amended as follows (the additions have been underlined):
Oa No person shall exercise, carry on or engage in the trade or business of pawnbroker within the city
without first having obtained a license, from the city, to do so in conformance with the provisions of
this article.
Each license shall be issued to the applicant only and shall not be transferable.
Oc Each license shall be issued only for the premises described in the application and shall not be
transferable to a different location.
Ud No change in ownership, control or location of a license shall be permitted except by amendment to
the license. Such license amendment must be approved by City Council.
Oe No more than one (1) pawnbroker license shall be issued by the City at any time. The city shall give
priorit to qualified applicants for renewal of an existing license.
Section 2. Sec. 22.1 is added as follows (the additions have been underlined):
(a) Definition. The term "currency exchange" is defined in Minnesota Statutes Section 53A.01,
subdivision 1. Currency exchan m eans any person, except a bank, trust company, savings
3,
bank, savings and loan association, credit union, or industrial loan or thrift company, engaged in
the business of cashing checks, drafts, money_orders or travelers' checks for a fee. Currency
exchange does not include a person provides these services incidental to the person's
primary business if the charge . for cashing a check or draft does not exceed one dollar ($1.00) or
one 1) percent of the value of the check or draft, whichever is greater.
(b) 'Licen'se required. No person shall exercise, carry on or engage in the trade of currency exchan in
Maplewood without first having obtained a license from the city to do so in conformance with
this Chapter and Minnesota Statutes Chapter 53A.
(c) Each license shall be issued to the applicant only and shall not be transferable.
(d) Each license shall be issued only for the premises described in the application and shall not be
transferable to a different location.
(e) No change in ownership, control or location of a license shall be permitted except by amendment to
the license. Such license amendment must be approved by the City Council.
(f) No more than one (1) currency exchange license shall be issued by the City at any time. The City
shall give priority to qualified applicants for renewal of an existing_ license.
(g) License fee. The amount of the annual license fee for a currency exchange license under this article
shall be imposed, established, set and fixed by the City Council, by resolution, from time to. time.
(h) Applications for license. The applicant for a currency exchange license under this article shall apply
to the city clerk for such license and a copy thereof shall be forwarded to the chief of police. The
chief of police, or an officer duly detailed by the chief for such purpose, shall investigate the
applicant and report the results of such investigation to the City Council.
The City Council must approve all currency exchange licenses. The City Council may
disapprove an application for the following reasons:
1 Violation of any provision of the state currency exchange law contained in Chapter 53A.
2. The location of the proposed business does not comply with applicable zoning, building or fire
codes. All currency exchange businesses must obtain. a Conditional Use Permit.
3. Any one (1) or more of the reasons. conditions, or standards for adverse action under Section 36-
436 of City Code.
Councilmember Allenspach seconded. Ayes -All
4
Pawn Shop and C rrenc
1
Attachment 2
Exchange
Y
Land Available When
Use'Located At Least
350 Feet From Residential
(Total Land A
709 Acres or 7 Percent
of City Land)
\I/
5
Pawn Shop and
M.'' La - nd Available When
Use Located at Least
500 Feet from Resi'denti'al
(Total Land Area Equals
305 Acres or 3 Percent
of City Land)
r�
Attachment 4
ORDINANCE NO.
AN ORDINANCE AMENDING THE PAWNBROKER AND
CURRENCY EXCHANGE LICENSING REQUIREMENTS
The Maplewood City Council approves the following changes to the Maplewood Code of
Ordinances:
Section 1. This amends Section 22 -20 (Pawnbroker Licensing Application) by clarifying the
licensing requirements for pawnbrokers [deletions are stricken and additions are underlined]:
Sec. 22 -20. Applications for licenses.
The applicant for a pawnbroker's license under this article shall apply to the city clerk for such
license and a copy thereof shall be forwarded to the chief of police. The chief of police, or an
officer duly detailed by the chief for such purpose, shall investigate the applicant and report the
results of such investigation to the city council.
The citv council must approve all pawnbroker's license. The city council may disapprove an
application for the following reasons:
1. Violation of anv provision of the state pawnbroker law contained in Minnesota Statutes.
2. The location of the proposed business does not comply with applicable zoning, building or
fire codes. All pawnbrokers must obtain a conditional use permit.
3. Anv one (1) or more of the reasons, conditions o s tandards for adverse action under
Section of the city code.
Section 2. This amendment moves Section 22.1 (Currency Exchange) to Article II.A.:
ARTICLE II. PAWNBROKERS
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The applicant for a pawnbroker's license under this article shall apply to the city clerk for such
license and a copy thereof shall be forwarded to the chief of police. The chief of police, or an
officer duly detailed by the chief for such purpose, shall investigate the applicant and report the
results of such investigation to the city council.
The citv council must approve all pawnbroker's license. The city council may disapprove an
application for the following reasons:
1. Violation of anv provision of the state pawnbroker law contained in Minnesota Statutes.
2. The location of the proposed business does not comply with applicable zoning, building or
fire codes. All pawnbrokers must obtain a conditional use permit.
3. Anv one (1) or more of the reasons, conditions o s tandards for adverse action under
Section of the city code.
Section 2. This amendment moves Section 22.1 (Currency Exchange) to Article II.A.:
ARTICLE II. PAWNBROKERS
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ARTICLE II.A. CURRENCY EXCHANGE
a) Definition: The term "currency exchange" is defined in Minnesota Statutes Section 53A.01
subdivision 1. Currency exchange means any person, except a bank, trust company,
savings bank, savings and loan association, credit union, or industrial loan or thrift
company, engaged in the business of cashing checks, drafts, money orders or travelers'
checks for a fee. Currency exchange does not include a person who provides these
services incidental to the person's primary business if the charge for cashing a check or
draft does not exceed one dollar ($1.00) or one (1) percent of the value of the check or
draft, whichever is greater.
E'9
(b) License required. No person shall exercise, carry on or engage in the trade or business of
currency exchange in Maplewood without first having obtained a license from the city to do
so in conformance with this Chapter and Minnesota Statutes Chapter 53A.
(c) Each license shall be issued to the applicant only and shall not be transferable.
(d) Each license shall be issued only for the premises described in the application and shall not
be transferable to a different location.
(e) No change in ownership, control or location of a license shall be permitted except by
amendment to the license. Such license amendment must be approved by the City
Council.
(f) No more than one (1) currency exchange license shall be issued by the City at any time.
The City s_ hall give. priority to qualified applicants for renewal of an existing license.
(g) License fee: The amount of the annual license fee for a currency exchange license under
this article shall be imposed, established, set and fixed by the City Council, by resolution,
from time to time.
(h) Applications for license. The applicant for a currency ,exchange license under this article
shall apply to the city clerk for such license and a copy thereof shall be forwarded to the
chief of police. The chief of police, or an officer duly detailed by the chief for such purpose,
shall - investigate the applicant and report the results of such investigation to the City
Council.
The City Council must approve all currency exchange licenses. The - City Council may disapprove
an application for the following reasons:
1. Violation of any provision of the state currency exchange law contained in Chapter 53A.
2. The location of the "Proposed business does not comply with applicable zoning building or
r
fire nodes. All currency exchange businesses must obtain, a conditional use permit.
3. Any one (1) or more of the reasons, conditions or standards for adverse action under
- Section 36-435 of City Code._
Section I This ordinance shall take effect after the city publishes it in the official newspaper.
The Maplewood City. Council approved this ordinance on , 2002.
Mayor
Attest:
City Clerk
Ayes —
Nays —
9
Attachment 5
ORDINANCE NO.
AN ORDINANCE AMENDING THE BUSINESS COMMERCIAL ZONING DISTRICT
The Maplewood City Council approves the following changes to the Maplewood Code of
Ordinances
Section 1. This amendment revises Section 36 -151 to allow pawnbrokers and currency exchanges
within the Business Commercial and Light Manufacturing zoning districts with a conditional use
permit if at least five hundred (500) feet or more from any property the city is planning for
residential use, and be located 500 feet or more from a church or school [deletions are stricken
and additions are underlined]:
Section 36- 151(a). Permitted uses. The city shall only permit the following uses by right:
Char* rn-qh;nn h _Q - V nt Linnct thnnn h, indr-od fiftu foot 12 r-101 frmnn =1 nrnnoubt thgn r-4,11
(13) Reserved.
Section 36- 151(b). Conditional uses. The following uses must have a conditional use permit:
(13) -c oow rg%
in on inn X2 nf thin- nifu nnde,
Pawnbroker -as defined in section 22. All pawnbrokers are subject to the following.
1. They must be located at least five hundred (500) feet from a residential lot line, and
at least five hundred (500) feet of anV school or church.
2. City licensing as regulated in section 22 of the city code.
15 Currency Exchange as defined in section 22. All currency exchanges are subject to the
following:
1. They must be located at least five hundred (500) feet from a residential lot line, and
at least five hundred (500) feet of anv school or church.
2. City licensing as regulated in section 22 of the city code.
Section 2. This ordinance shall take effect after the city publishes it in the official newspaper.
The Maplewood City Council approved this ordinance on , 2002.
Mayor
Attest:
City Clerk
Ayes —
Nays —
10
Agenda #
MEMORANDUM Action by Council
Date
TO: City Manager ,Eu
FROM: Tom Ekstrand, Assistant Community Development Director Modified
SUBJECT: Outdoor- Lighting ordinance Amendment Rejected
DATE: April 2, 2002 Oft
d
INTRODUCTION
During the past year, the community design review board (CDRB) has reviewed changes to
Maplewood's outdoor lighting requirements. The proposed amendment on pages 3--6 reflects
changes to eliminate problems like excessive light glare, minimizes light trespass and helps
reduce the energy and financial costs due to over lighting.
BACKGROUND
February 12, 2002: The CDRB recommended approval of the proposed code amendment.
March 25, 2002: The city council gave first reading to the proposed code amendment.
MAPLEWOOD'S CURRENT OUTDOOR- LIGHTING ORDINANCE
(Last revised April 26, 1999)
The developer of any project, other than single or -double dwellings, shall do the following:
Install exterior site lighting. The light source, including the lens covering the bulb, shall be
:concealed from any residential area or public street. Lighting shall not exceed a .4 footcandle of
light intensity at a residential property line. Residential areas are areas planned or used for
residential purposes. A site - lighting plan shall be submitted, for all development applications that
abut residential properties.
DISCUSSION
The CDRB's code amendment was inspired by the research of Ms. Tine Thevenin. Ms. Thevenin
was a guest speaker who presented her findings on outdoor lighting to the CDRB. Her research,
sponsored by a University of Minnesota grant, was on the affect of outdoor lighting on the
environment. The following is a brief summary of Ms. Thevenin's points about outdoor lighting:
Purpose of Lighting
• security
• visibility
Problems with Lighting
• light trespass - nuisance to neighbors and drivers
• money spent - costly to run lights all night
• glare - causes discomfort, can be blinding, appears cluttered, can lead to confusion
1
• skyglow
• hinders security when improperly directed
• confusing to birds, animals and insects
Aspect of Good Lighting
• Lights that illuminate only the area to be illuminated, not the sky or neighboring properties.
Proposed Changes
The proposed ordinance makes the following changes:
1. Defines the physical aspects of lighting fixtures (e.g., shielded lights, lamp and lumen)
and the resulting aspects of lighting fixtures (e.g., glare, light trespass and direct light).
2. Creates lighting guidelines for recreational lighting (e.g., soccer fields, baseball
diamonds, skating rinks, etc). Recreational lighting would be required to be turned off at
10:30 p.m. unless the city council allows a later time.
3. Revises the maximum light intensity allowed to .4 footcandles at all lot lines of a site, not
just at a residential lot line.
4. Provides a list of specific data that must be provided in a photometric plan (lighting plan).
5. Requires a maximum height for freestanding lighting fixtures of 25 feet.
6. Grandfathers nonconforming outdoor lights.
7. Addresses nuisances like light glare (being able to directly see the lamp or lens of the
luminary) and light trespass (light that extends beyond the site being illuminated).
8. Creates language to protect single dwelling homeowners from lighting nuisances caused
by their single dwelling neighbors.
9. Requires a detailed photometric plan as part of a CDRB application.
Other Cities for Comparison
Staff surveyed a sample of neighboring cities for their outdoor lighting requirements. We
surveyed Oakdale, White Bear Lake, Roseville, White Bear Township, Mounds View and St.
Paul. Our current ordinance is similar in scope to these communities. Their ordinances are all
fairly brief, as is ours, focusing on control of glare, light intensity limits and a requirement for the
submittal of a photometric plan. Our proposed ordinance is more explicit and detailed.
RECOMMENDATION
Approve the proposed outdoor - lighting ordinance amendment.
p: ordVightin2. 501. doc
Attachment:
Outdoor Lighting Ordinance Amendment
2
ORDINANCE NO.
AN ORDINANCE AMENDING THE OUTDOOR - LIGHTING REQUIREMENTS
The Maplewood City Council approves the following changes to the Maplewood Code of
Ordinances:
Section 1. This amendment changes Section 36- 28(C)(1) as follows (additions are underlined
and deletions are crossed out):
(c- The developer of any project, other than single or double dwellings, shall do the following:
04 Install
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(1) Install outdoor lighting according to the following requirements:
a. Pumose and Intent.
The purpose and intent of the Outdoor Lighting Code is to create minimum standards
for the design and installation of all outdoor light ng. These regulations are intended
to reduce the problems created by improperly designed and installed outdoor lighting.
It is intended to eliminate problems of glare, minimize light trespass and help reduce
the energy and financial costs of outdoor bighting by establishing regulations that limit
the area that certain outdoor luminaries illuminate. A purpose of the Outdoor Lighting
Code is to set standards for outdoor lighting to -enhance the reasonable use and
enjoyment of all property within the city. It is the intent of the Outdoor Lighting Code
to encourage. li htinq practices that will reduce light pollution by reducing up-light,
glare and over lightina.
b. Definitions.
Direct Light: Light emitted directly from the lamp, off of the reflector or reflector
diffuser or through the refractor or diffuser lens of a luminary
Fixture: The assembly that houses the lamp or lamps and can include all or some
of the following parts: housing, mounting, bracket, pole socket, lamp holder,
ballast, reflector, mirror and/or refractor or lens.
Glare: Direct light emitted from * a luminary with an intensity great enough to
cause visual discomfort, eye fatigue, a reduction in a viewer's ability to see or in
extreme cases, momentary blindness.
Orandifathered Luminaries: Luminaries not conforming to this Outdoor Lighting
Code that were in place at the time this code took effect.
3
( 5 ) Lamp. The component of a luminary that produces the actual light.
, Light Trespass: Light produced by a luminary that illu areas beyond the
boundaries of the property on which it is ,located.
Lumen: A unit of luminous flux. One footcandie is one lumen per square foot.
For the purposes of these regulations, the lumen- output values shall be the initial
lumen output rating of the lamp.
(�8 Luminary: Ihis is a complete lighting system and includes a lamp or lamps and a
fixture.
Outdoor Lighting: The illumination of an o utside area or object b y any man-
made device. This includes direct lighting for si ns and light emitting from within
a sign cabinet or sign structure.
MO)shielded Lights: Outdoor luminary shielded or constructed so that no light rays
are emitted by the installed fixture at angles above the horizontal plane of the
luminary's opaque cover or shade.
c. control of Glare.
- All luminaries used for outdoor lighting shall be designed and installed to have their
lamp, reflector and reflector diffuser concealed from any residential area or pu_ hlic
street. Luminaries mounted beneath canopies shall be a flush -mount type so that
they do not extend beneath the lower surface of the canopy.
Direct lighting used for the purpose of illuminating any sign shall be aimed or shielded
to meet this requirement.
d. Recreational Facilities.
Lighting of -outdoor recreational facilities, such as, but not limited to, ball fields, tennis
courts, soccer fields, hockey or skatina rinks, golf courses and golf -ball driving ranges
and special event or play areas, shall meet the following conditions:
All fixtures used for such light ng shall be shielded or aimed to comply with this
ordinance as much as possible and be designed or provided with sharp cut -off
capability to minimize up-light, light spillover and glare. This code recognizes that
lighting of recreational facilities may reguire a certain amount of direct, outward
lighting to illuminate a vast area.
Recreational- facili!y lighting is prohibited after 10:3o p.m., unless a later
completion time is approved by the city council.
e. Grandfathering of Nonconforming Luminaries.
Luminaries lawfully in place before the effective date of the outdoor - lighting ordinance
shall be allowed to remain. Such luminaries, however, are not exempt from complying
with the outdoor - lighting ordinance that was in effect at the time of their installation. If
fixtures are replaced as part of any construction requiring a building permit, the fixture
shall be upgraded to meet the requirements of this ordinance.
f. Light Pole Height Maximum.
The maximum height allowed for light poles shall be 25 feet as measured from the
grade at the base of the light pole to the uppermost part of the luminary. Taller light
poles may be installed to replace existing poles that exceed 25 feet and'for athletic
field or recreational lighting.. The community design review board may allow taller
light poles as part of a design review for nonresidential development, based on
appropriateness for a specific proposal. Staff may review lighting plans under the
"minor construction" provisions of Section 25 -65 of the city code_
Photometric Plan Required.
The developer of any recreational, multiple dwelling or nonresidential development
shall submit a photometric plan for review by the city._ The director of community
development may waive the requirement for a photometric plan if he or she
determines that waiving such a plan would not have a negative impact. A photometric
plan shall include:
Site and architectural plans indicating the location of the types of luminaries
proposed.
A_detailed description of the luminary, including manufacturer's catalog cuts and
drawings including sections.
L31 A drawn plan that illustrates the lig, ht spread and footcandle levels of the proposed
luminaries.
h. Light - Intensity Maximum.
Outdoor lighting shall not exceed .4 footcandles of light intensity at the property lines
on which the outdoor lights are installed.
i_ Light Trespass.
All outdoor li ghting fixtures shall be designed, installed and maintained to prevent liaht
trespass. Outdoor lighting fixtures shall be installed . and maintained to prevent direct
light from the Luminary from hitting adjacent or nearby residential property. If such
condition should .occur, the luminary shall be replaced, redirected or shielded to have
its light output controlled to eliminate light trespass or glare.
Section 2. This amendment also adds Section 19 -9(25) as follows (additions are underlined):
Sec. 19 -9. Same --- Affecting peace and safety.
The following are declared to be nuisances affecting public peace and safety:
25 Lights on anv building or property that annoy or cause a nuisance to a nei hborin
property owner, occupant or resident. For the purpose of determining allowable
lighting, the guidelines listed in Section 38- 28(c }(1 } shall apply.
Section 3. This amendment also changes Section 25-68(a )(8) as follows additions are
underlined and deletions are crossed out):
All persons required to submit buildin or remodeling plans under this article shall submit g g p mit a
community design review board application form and the following written materials, as
applicable to the specific project and in sufficient quantities as determined by the board, to the
community design review board:
(a)(8) The lenafinnm of oil A detailed photometric plan as
required by the outdoor lighting requirements in Section 38 -28.
Section 4. This ordinance shall take. effect after the city publishes it in the official newspaper.
a er.
The Maplewood City Council approved this ordinance on _
Attest:
City Clerk
, 2002.
Mayor
Ayes
Nays -
0
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, FEBRUARY 12, 2002
a. Outdoor Lighting Ordinance
Ms. Finwall said the board has been working on the outdoor lighting ordinance
for the past year or so. Mr. Ekstrand has outlined the final comments in the staff
report. The largest change to the ordinance is the foot - candles cannot exceed .4
of light intensity at all property lines not just at residential property lines. The
lighting ordinance also covers signs. Staff is looking for any additional comments
and once that is received, staff can bring it to the city council for the first reading
of this ordinance amendment.
Chairperson Ledvina said overall he is fine with the outdoor lighting ordinance.
Board member Jorgenson said there is room to grow with ordinance but the
city can't take giant steps to change the lighting ordinance. But'it is a good start.
Chairperson Ledvina said let's see how this ordinance works and the board will
get feedback from staff and they can see if anything needs to be added or
changed.
Board member Olson said she would assume that there are no other
metropolitan cities that have this type of lighting ordinance to compare to?
Chairperson Ledvina said he would not go that far.
Board member Olson said she would like to know if maybe Minneapolis or larger
cities have anything similar to what the City of Maplewood has adopted. Tom
Ekstrand found out about cities close to Maplewood but she would like to know
about larger areas. She would also like to know if Maplewood is the. first city to
have this type of lighting ordinance. She doesn't want the city - of Maplewood to
have the heaviest hammer in the whole state for a lighting ordinance.
Chairperson Ledvina said if the board approves this ordinance, he would like to
have some background information for the city council in their staff report. The
board did review other cities.
Board member Jorgenson asked if it would be possible to have staff ask Tine if
she would be available for a small discussion before the city council meeting as a
workshop. This would give the council a background on this ordinance and
maybe a packet as well.
Board member Olson said she would agree that would be an excellent idea.
Chairperson Ledvina said he would agree but he wonders if the council will give
Tine 15 or 20 minutes of councils time or not.
Board member Olson said she is anticipating that somebody is going p g y g g to say that
here is another layer of government and more regulations. She wants to give the
g
lighting ordinance some type of background or support ahead of time.
Chairperson Ledvina said he anticipates that man of the city council m
p y y embers
will say the city doesn't need it and it will cost money. He genuinely feels that the
.. - g y
changes and additions to the lighting ordinance far outweigh the additional
burden that it places on the development community and the people that bring
proposals to the city.
Ms. Finwall said she thinks the comments are ood regarding the background
g g g .
and ensuring that the city. council understands there are other cities out there
doing similar things. She will revise the staff report and include background
p g and
information. Perhaps inviting Tine to the actual public hearin g and to give a few
comments if she would like to.
Board member Jorgenson moved to approve the changes to the outdoor -li htin
pp g g g
ordinance recommended by community design review board.
Board member Olson seconded. Ayes - Jorgenson, Ledvina, Olson
The motion is passed.
AGENDA ITEM K-A
AGENDA REPORT
TO:
FROM:
Richard Fursman, City Manager
R. Charles Ahl, Director of Public Works /City Engineer
DATE: April 1, 2002
SUBJECT: Maplewood Mall Area Traffic Study— City Project 01 -11
Comprehensive Plan Amendment
Direct Preparation of Alignment and Land Use Study
Introduction
Action by Council
Date
WM
Endorsed
Modified
Rejected
The city council has established, as one of their top priorities, a resolution of traffic concerns
around the Maplewood Mall area. On May 29, 2001, the city council authorized a study of the
traffic concerns in the mall area. The study recommendations were presented to a joint meeting
of the planning commission and city council on December 17, 2001. Direction was given by the
city council to present the study findings to the public and implement the study into the city's
comprehensive plan. The public meetings have been held,and a public hearing was held by
the planning commission on March 18, 2002. The planning commission is recommending the
improvements. The property owners in a large area from west of T.H. 61 to McKnight Road
were notified of the hearing and may attend this session of the City Council.
Background
The Maplewood Mall Comprehensive Traffic Study was initiated by the city council with a goal of
documenting problem locations in the area, identifying measures that will address present and
anticipated congestion from traffic growth, and, additionally, provide information necessary to
effectively deal with the traffic impacts associated with a large -scale development west of the
mall. A number of studies have previously been conducted in the area in attempts to address
congestion; however, none of these studies has been adopted into the comprehensive plan.
The congestion problem has existed in this area for more than 25 years, and a comprehensive
solution consistent with the other goals of the city is needed. This study is a cooperative effort
between the City of Maplewood and the Minnesota Department of Transportation; Ramsey
County; the cities of Vadnais Heights, White Bear Lake, and North St. Paul; and Metro Transit.
The study was guided by an advisory panel of technical staff from each of the participating
agencies. Issues reviewed were traffic generators within the area, proposed development, an
analysis of the traffic network, projections of future traffic volumes, existing levels of service
(LOS is a grade for the intersection, where A is good and F is fail) at key intersections, traffic
control improvements, and traffic crash data. The analysis included development of a traffic
model that estimates existing and future roadway congestion. A portion of the presentation will
be a repeat of the December 17 demonstration of the traffic model that shows the impacts of
future development and the benefits of various improvements. A number of improvements
were identified to address the congestion concerns. Each improvement was analyzed and
prioritized according to the benefits received to the transportation system.
Maplewood Mall Area Traffic Study
April 1, 2002
Page Two
Recommended Improvements
Two major improvements are recommended to resolve a majority of the traffic congestion at the
Maplewood Mall area over the next 10 -year planning period. The most promising improvements
are:
Extension of County Road D, westerly from Hazelwood Street. The new roadway would
be a reestablishment of County Road D but would likely be required in a new location at
T.H. 61. The current County Road D/T.H 61 intersection is too close to the 1- 694/T.H.
61 intersection to operate effectively. The study suggests that a realigned County Road
D should intersect with T.H. 61 south of the current location, approximately one -half way
between existing County Road D and Beam Avenue. The County Road D alignment
would likely intersect with Hazelwood Street at its current location. An alignment study
to determine the most appropriate roadway location, intersection alignment and property
acquisition needs is recommended within the next 6 -8 months. This alignment stud
would include a review and update of the land use within the area.
Construction of additional lanes on White Bear Avenue between Woodlyn Avenue and
Buerkle Road. This improvement would require the replacement of the 1 -694 bridge to
accommodate the additional width on White Bear Avenue. This improvement would
significantly improve the capacity of the County Road D intersection. This major
improvement would require a joint project between MnDOT, Ramsey County and the
cities of Maplewood and White Bear Lake. It appears to fit well into the plans of MnDOT
and Ramsey County for area improvements within the next 10 years, although likely
within the 7+ -year category.
Recommendation
It is recommended that the City Council adopt the attached resolution adopting the
Maplewood Mall Area Comprehensive Traffic Study as a referenced appendix to the
Transportation Section of the Maplewood Comprehensive Plan, and direct an alignment
study to be conducted for the extension of County Road D, westerly and potentially
southerly from Hazelwood Street to T.H. 61 and eventually returning northerly, west of
T.H. 61, to the original County Road D alignment, and, further, that a comprehensive
review of the area land use, adjacent to the new proposed roadway alignment, be
conducted prior to the final roadway alignment being determined.
RCA
jW
Attachments: 1. Resolution
2. Study Area Map
A RESOLUTION FOR
COMPREHENSIVE PLAN AMENDMENT
and
DIRECTING A ROAD ALIGNMENT STUDY
AND LAND USE STUDY
WHEREAS, the Maplewood City Council adopted a goal in 2001 to resolve the traffic
congestion in the area around the Maplewood Mall, and
WHEREAS, the Maplewood City Council directed the preparation of The Maplewood
Mall Area Comprehensive. Traffic Study that addressed a plan for traffic in the northern section
of Maplewood, and
WHEREAS, said Study recommends two major improvements to the overall area
transportation system.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD that:
1. The Maplewood Comprehensive Plan is hereby amended to include a copy of
the Maplewood Mall Area Comprehensive Traffic Study as an appendix to the
Transportation Chapter of the Comprehensive Plan. This Comprehensive Plan
amendment shall be submitted to the Metropolitan Council for consideration prior to final
inclusion.
2. An alignment study for the extension of County Road D, westerly and potentially
southerly from Hazelwood Street to T.H. 61, and then returning northerly, west of T.H.
61 to the original County Road D alignment is hereby referred to the City Engineer for
preparation of a study.
3. A study of the land use adjacent to and surrounding the future alignment of the
realignment of County Road D is hereby directed and referred to the Director of
Community Development for study and shall be returned to the Planning Commission
and City Council prior to or with the said road alignment study.
4. Funds in the amount of $40,000 are hereby authorized for the purpose of
conducting said studies. These funds shall be allocated as a construction fund as
preliminary feasibility studies and shall be allocated in the amount of $25,000 for the
improvement project from Hazelwood to T.H. 61, and $15,000 for the improvement
project from T.H. 61 back to County Road D.
Adopted by the Maplewood City Council on this _ day of , 2002.
Study Area
AGENDA ITEM
AGENDA REPORT
TO: City Manager
FROM: Assistant City Engineer
SUBJECT: English Street Improvements, City Project 01 -14
1. Resolution Approving Plans and Advertising. for Bids
2. Resolution Ordering Preparation of Assessment Roll
3. Resolution Ordering Assessment Hearing
4. Resolution Approving No Parking Restriction
DATE: April 1, 2002
Introduction
Action by Council
Date
Endorsed
Modified
Rejected
Final plans and specifications for the above referenced project have been completed by the city's
consultant, SEH, and are ready to be advertised for bids. The proposed bid opening for this project
is scheduled for 10:00 a.m., Friday, May 3, 2002. Award of bids would be considered by the city
council at the May 13, 2002, city council meeting.
Following the approval to advertise for bids, the next step in the improvement process is to prepare
the assessment roll and order the assessment hearing. In addition, the city council shall consider a
No Parking requirement to meet state aid standards.
Background .
The amounts to be assessed are not directly dependent on the actual amount of the bid, rather on a
predetermined assessment rate established in the city's pavement management policy. The method
of assessment is the same as was outlined in the feasibility study. A completed assessment roll is
available in the office of the city clerk and city engineer. It is recommended that the assessment
hearing be scheduled for 7:15 p.m., Monday, May 13, 2002.
English Street has been proposed to be constructed at a 28 -foot width in most areas to help reduce
speeds and to reduce the impervious surface. The proposed widths will not permit parking except at
locations where parking pull -outs are located. Due to the design and funding requirements set on
0
state aid projects, No Parking requirements must be set by council resolution. Special event parking
needs can be addressed on a case -by -case basis.
Recommendation
It is recommended that the city council approve the attached resolutions for English Street
Improvements, Project 01 -14: Approving Plans and Advertising for Bids, Ordering the
Preparation of the Assessment Roll, Ordering the Assessment Hearing and Approving No
Parking Restriction.
CIVIC
jW
Attachments
1. Resolution Approving Plans and Advertising for Bids
2. Resolution Ordering Preparation of Assessment Roll
3. Resolution Ordering Assessment Roll Hearing
4. Resolution Approving No Parking Restriction
5. Location Map
RESOLUTION
APPROVING PLANS
ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the city council on January 28, 2002, plans and
specifications for English Street, Frost Avenue to Cope Avenue, Project 01 -14, have been prepared
by (or under the direction of) the city engineer, who has presented such plans and specifications to
the council for approval,
WHEREAS, the proposed road width of 28 feet does not meet city ordinance requirements
but is proposed to "calm" traffic.
'NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto and made a part
hereof, are hereby approved and ordered placed on file in the office of the city clerk.
2. The city clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The advertisement shall be published twice, at least ten days
before the date set for bid opening, shall specify the work to be done, shall state that bids will be
publicly opened and considered by the council at 10:00 a.m. on the 3rd day of May, 2002, at the city
hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by
a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the
amount of such bid.
3. The city clerk and city engineer are hereby authorized and instructed to receive, open,
and read aloud bids received at the time and place herein noted, and to tabulate the bids received.
The council will consider the bids, and the award of a contract, at the regular city council meeting of
May 13, 2002.
4. Said variance to city ordinance requirements is hereby approved.
RESOLUTION
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the city clerk and city engineer will receive bids for the improvement of English
Street (Frost Avenue to Cope Avenue), City Project 01 -14.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be
specially assessed for such improvement against every assessable lot, piece or parcel of land
abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall
file a copy of such proposed assessment in the city office for inspection.
FURTHER, the clerk shall, upon completion of such proposed assessment notify the council
thereof.
RESOLUTION
ORDERING ASSESSMENT ROLL HEARING
WHEREAS, the clerk and the engineer have, at the direction of the council, prepared an
assessment roll for the construction of English Street, from Frost Avenue to Cope Avenue, City
Project 01 -14, and the said assessment is on file in the office of the city clerk.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. A hearing shall be held on the 13th day of May, 2002, at the city hall at 7:15 p. m. to
pass upon such proposed assessment and at such time and place all persons owning property
affected by such improvement will be given an opportunity to be heard with reference to such
assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to
mail notices to the owners of all property affected by said assessment.
3. The notice of hearing shall state the date, time and place of hearing, the general
nature of the improvement the area to be assessed, that the proposed assessment roll is on file with
the clerk and that written or oral objections will be considered.
RESOLUTION
NO PARKING RESTRICTION
ENGLISH STREET IMPROVEMENT, PROJECT 01 -14
WHEREAS, the City of Maplewood has approved the plans for the construction of
English Street from Frost Avenue to Cope Avenue.
WHEREAS, the city will be expending .Municipal State Aid (MSA Project 138- 104 -07)
funds on the improvement of said street; and
WHEREAS, said improvement does not conform to the approved minimum width
standard with unrestricted parking; and
WHEREAS, release of MSA funds is dependent on specified parking restrictions.
NOW, THEREFORE, IT IS. HEREBY RESOLVED that the City of Maplewood shall ban the
parking of motor vehicles on both sides of English Street from Cope Avenue to Frost
Avenue except where parking bays are provided and the total street width is 34'.
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AGENDA ITEM )(�
AGENDA REPORT
,Action by Counci
TO: City Manager
FROM: Assistant City Engineer - ti
L ,6 1 ...i �d.1
SUBJECT: Gladstone Park Development Improvements, City Project 01 -23 Rejected
1. Resolution Accepting Report and Ordering Improvement
2. Resolution Approving Plans and Advertising for Bids
DATE: April 1, 2002
Introduction
The feasibility study for the improvements of Gladstone Park has been completed. The study
indicates that the city can cost - effectively develop the Gladstone Park property for single - family
residential housing. The development's infrastructure should be constructed in conjunction with the
English Street Improvement and, therefore, should be bid along with the English Street Improvement,
Project 01 -14, at 10:00 a.m. on Friday, May 3, 2002.
These resolutions do not approve the Gladstone Park Development platting. The city council will
consider the Gladstone Park preliminary plat in a public hearing on May 13, 2002. These resolutions
establish a project budget and authorize advertising and receiving bids for the development
improvements. Award of bid will also be considered on May 13, 2002.
Background
On November 12, 2001, the city council authorized the preparation of the preliminary report to study
the feasibility for the city to develop the property for single - family housing. The report identified that
the infrastructure and building pad construction could be done in conjunction with the English Street
project at a cost of approximately $232,330. Seven single - family lots are proposed on the plat. It is
expected that the market value of the lots will be $60,000 to $70,000 per lot. The city should expect
to make a profit of approximately $200,000 by developing the site.
Final plans and specifications for the English Street and Gladstone Park Development have been
completed by the city's consultant, SEH, and are ready to be advertised forbids.
Project Budget
Ordering the Gladstone Park Development improvements would establish a project budget of
$232,330. The project shall be funded by the proceeds of the lot sales with interim financing through
the Park Dedication Fund.
Recommendation
It is recommended that the city council approve the attached resolutions for Gladstone Park
Development Improvements, Project 01 -23: Accepting Report and Ordering Improvement,
Approving Plans and Advertisement for Bids.
CIVIC
J W
Attachments:
1. Resolution Accepting Report and Ordering Improvement
2. Resolution Approving Plans and Advertising for Bids
3. Location Map
RESOLUTION
ACCEPTING REPORT AND ORDERING IMPROVEMENT
WHEREAS, pursuant to resolution of the council adopted November 12, 2001, a report has
been prepared by the city engineering division with reference to the improvement of Gladstone Park
Development, City Project 01 -23, and this report was received by the council on April 8, 2002, and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost - effective, and feasible,
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. That it is necessary, cost - effective, and feasible, as detailed in the feasibility report,
that the City of Maplewood construct the street and utility infrastructure for the Gladstone Park
Development, City Project 01 -23.
2. Such improvement is hereby ordered as proposed in the council resolution adopted
the 8 th day of April 2002.
3. The city engineer is designated engineer for this improvement and is hereby directed
to prepare final plans and specifications for the making of said improvement.
4. The finance director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project. A project budget of $232,330 shall be established. The
proposed financing plan is as follows:
Park Dedication Fund $232,330
RESOLUTION
APPROVING PLANS
ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the city council on April 8, 2002, plans and
specifications for the Gladstone Park Development, Project 01 -23, have been prepared by (or under
the direction of) the city engineer, who has presented such plans and specifications to the council for
approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto and made a part
hereof, are hereby approved and ordered placed on file in the office of the city clerk.
2. The city clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The advertisement shall be published twice, at least ten days
before the date set for bid opening, shall specify the work to be done, shall state that bids will be
publicly opened and considered by the council at 10 a.m. on the 3rd day of May, 2002, at the city hall
and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a
certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the
amount of such bid.
3. The city clerk and city engineer are hereby authorized and instructed to receive, open,
and read aloud bids received at the time and place herein noted, and to tabulate the bids received.
The council will consider the bids, and the award of a contract, at the regular city council meeting of
May 13, 2002.
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� GLADSTONE PARK DEVELOPMENT FILE N0
� MAPLEWOOD, MINNESOTA MAPLE0205
PHONE: (651) 490 -2000 DATE:
3535 VADNAIS CENTER DR. CITY PROJECT NO. 01—G3 2��8�02
5T. PAUL, MN 55110
AGENDA ITEM 4
AGENDA REPORT
Action try Coa�ncit
TO: City Manager
Date
FROM: Assistant City Engineer
Modified
SUBJECT: Gladstone South Neighborhood Street Improvements, City Proj103
1. Resolution Approving Plans and Advertising for Bids
2. Resolution Ordering Preparation of Assessment Roll
3. Resolution Ordering Assessment Hearing
DATE: April 1, 2002
Introduction
Final plans and specifications for the above referenced project have been completed by Maplewood
Engineering Department, and are ready to be advertised for bids. The proposed bid opening for this
project is scheduled for 10:00 a.m., Tuesday, May 7, 2002. Award of bids would be considered by
the city council at the May 13, 2002, city council meeting.
Background
The amounts to be assessed are not directly dependent on the actual amount of the bid, rather on a
predetermined assessment rate established in the city's pavement management policy. The method
of assessment is the same as was outlined in the feasibility study. A completed assessment roll is
available in the office of the city clerk and city engineer. It is recommended that - the assessment
hearing be scheduled for 7:30 p.m., Monday, May 13, 2002.
Recommendation
It is recommended that the city council approve the attached resolutions for English Street
Improvements, Project 01 -14: Approving Plans and Advertising for Bids, Ordering the
Preparation of the Assessment Roll and Ordering the Assessment Hearing
CIVIC
1 W
Attachments:
1. Resolution Approving Plans and Advertising for Bids
2. Resolution Ordering Preparation of Assessment Roll
3. Resolution Ordering Assessment Roll Hearing
4. Location Map
RESOLUTION
APPROVING PLANS
ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the city council on February 25, 2002, plans
and specifications for the Gladstone South Neighborhood Streets, Project 00 -03, have been
prepared by (or under the direction of) the city engineer, who has presented such plans and
specifications to the council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto and made a part
hereof, are hereby approved and ordered placed on file in the office of the city clerk.
2. The city clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The advertisement shall be published twice, at least ten days
before the date set for bid opening, shall specify the work to be done, shall state that bids will be
publicly opened and considered by the council at 10:00 a.m., on the 7th day of May, 2002,. at the city
hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by
a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the
amount of such bid.
3. The city clerk and city engineer are hereby authorized and instructed to receive, open,
and read aloud bids received at the time and place herein noted, and to tabulate the bids received.
The council will consider the bids, and the award of a contract, at the regular city council meeting of
May 13, 2002.
RESOLUTION
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the city clerk and city engineer will receive bids for the improvement of the
Gladstone South Neighborhood Streets, City Project 00 -03.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the city clerk and city engineer shall forthwith calculate the. proper amount to be
specially assessed for such improvement against every assessable lot, piece or parcel of land
abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall
file a copy of such proposed assessment in the city office for inspection.
FURTHER, the clerk shall, upon completion of such proposed assessment notify the council
thereof.
RESOLUTION
ORDERING ASSESSMENT ROLL HEARING
WHEREAS, the clerk and the engineer have, at the direction of the council, prepared an
assessment roll for the construction of the Gladstone South Neighborhood Streets, City
Project 00 -03, and the said assessment is on file in the office of the city clerk.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. A hearing shall be held on the 13 day of May, 2002, at the city hall at 7:30 p.m. to
pass upon such proposed assessment and at such time and place all persons owning property
affected by such improvement will be given an opportunity to be heard with reference to such
assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to
mail notices to the owners of all property affected by said assessment.
3. The notice of hearing shall state the date, time and place of hearing, the general
nature of the improvement the area to be assessed, that the proposed assessment roll is on file with
the clerk and that written or oral objections will be considered.
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Project location
H Exhibit I
Project. Location
Gladstone West Neighborhood Streets 00 -05
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71
AGENDA ITEM f1�
AGENDA REPORT
Action by Council
TO: City Manager Dl, t@ .
E d
FROM.: Assistant City Engineer Modified
.Rejected �
SUBJECT: Maple Hills Lift Station Relocation, City Project 02 -04: Resolution Approving Plans -�
and Advertising for Bids
DATE: April 1, 2002
Introduction
Final plans and specifications for the above referenced project have been completed by the city's
consultant, HRG, and are ready to be advertised for bids. The proposed bid opening for this project
is scheduled for 10:30 a.m., Tuesday, May 7, 2002. Award of bids would be considered by the city
council at the May 13, 2002, city council meeting.
Background
On December 12, 2001, the city council ordered preparation of a feasibility study to investigate the
abandonment of the Bennington Woods lift station along with construction of the new lift station.
The city council approved the Carriage Homes of Maple Hills at the February 25 council meeting. A
sanitary sewer lift station must serve the site. A city -owned lift station currently serves the
neighboring Bennington Woods development. A single lift station would serve both developments
and the city's utility more efficiently. On March 25, 2002, a public hearing was held and the city
council ordered the improvement to relocate the Maple Hills Lift Station.
The developer will pay for 2/3 of the project costs and the city sewer utility fund will pay the other 1/3
of project cost in order to eliminate a potential lift station. An assessment hearing will be held after
the bids have been received. A developer agreement will also be executed shortly with the
developer and will reinforce the developer's financial and development obligations with the city.
Recommendation
It is recommended that the city council approve the attached resolution for Maple Hills
Sanitary Sewer Relocation, Project 02-04: Approving Plans and Advertising for Bids.
CIVIC
j W
Attachments:
1. Resolution Approving Plans and Advertising for Bids
2. Location Map
RESOLUTION
APPROVING PLANS
ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the city council on March 25, 2002, plans and
specifications for the Maple Hills Lift Station Relocation, Project 02 -04, have been prepared by (or
under the direction of) the city engineer, who has presented such plans and specifications to the
council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto and made a part
hereof, are hereby approved and ordered placed on file in the office of the city clerk.
2. The city clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The advertisement shall be published twice, at least ten days
before the date set for bid opening, shall specify the work to be done, shall state that bids will be
publicly opened and considered by the council at 10:30 a.m. on the 7th day of May, 2002, at the city
hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by
a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the
amount of such bid.
3. The city clerk and city engineer are hereby authorized and instructed to receive, open,
and read aloud bids received at the time and place herein noted, and to tabulate the bids received.
The council will consider the bids, and the award of a contract, at the regular city council meeting of
May 13, 2002.
City5ight
Snapshot
MapleHills Lift Station Relocat.,
Map legend:
LABEL STPNT
HALFSEC
BUILDING
WATER
STREAMS
PARCEL
CITY
Selected Parcels (4)
Map Salle: V
Map Date: March 5, 2002 P P
Data Date: June 1, 2001
AGENDA ITEM 44
AGENDA REPORT
TO:
FROM:
SUBJECT:
Richard Fursman, City Manager
Bill Priefer, Public Works Administrative Assistant
Charles Ahl, Director of Public Works /City Engineer
Date
Endor
Modified
Rejected
Maplewood Municipal State Aid Street System: _-.W�
a. Approve Resolution for Revision of Maplewood's State Aid System
b. Approve Resolution for Advance of State Aid Funds
DATE: April 1, 2002
Introduction
The City is allowed to designate up to 20 percent of the city's streets as eligible to receive gas
tax funding. The engineering staff is proposing some revisions to maximize the funds received
by the city. The request to revise Maplewood's Municipal State Aid Street (MBAs) system was
approved by the Minnesota Department of Transportation pending city council approval of a
resolution. A revision was requested as we have street mileage available to designate as part
of our state aid system.
Background
The Municipal State Aid Street (MSAS) program was established to distribute gas tax monies to
cities based upon the improvement needs of their state aid street system. The MSAS program
sets a limit to the available mileage that may be designated by a city. Because Maplewood has
mileage available for designation, the addition of the requested street sections will increase the
amount , of funding available for state aid projects and will put the city in a better financial
position to address the improvement needs of these streets in the near future.
Even though state aid funding will increase, planned construction costs on our state aid system
will exceed current and future funding. In order to address this shortfall in 2002, we are able to
apply for and receive an advance on next year's funding allotment up to $897,.600. Each year a
certain amount of money at the state level is available to cities in our situation for advance
encumbrances. An advance encumbrance is essentially an interest -free loan to the city to be
repaid by our next year's allotment. This is a good program for cities like ours that have
aggressive construction programs as it allows utilization of funds that other cities are not using.
The following street sections to be designated meet the state aid route criteria established by
the Minnesota Department of Transportation:
Kennard Street —Beam Avenue to County Road D (0.53 miles)
Ferndale Street — Stillwater Avenue to Maryland Avenue (0.29 miles)
Woodlyn Avenue —White Bear Avenue to McKnight Road (0.60 miles)
Beebe Road — Larpenteur Avenue to Holloway Avenue (0 miles)
We have also requested and received permission to revoke part of MSAS Route 112 Ripley
Avenue, English Street to Hazelwood Street, and Hazelwood Street, Ripley Avenue to Frost
Avenue. These segments were requested for removal because neighborhood sentiment and
focus has changed from a state -aid standard curb and gutter street to a more environmental
rain garden section.
Action by Council.
Municipal State Aid Street System
Page 2
April 1, 2002
Recommendation
It is recommended that the city council approve the attached resolutions requesting the
approval of Maplewood' s - revised-- M unici -pal State Aid Street system by the commissioner
of transportation of the State of Minnesota.
It is further recommended that council approve the attached resolution requesting an
advance encumbrance of $897,600 on our municipal state aid account,
r1�1�
jw
Attachments:
I. Resolution Establishing Municipal State Aid Highways
2. Resolution Revoking Municipal State Aid Highways
.3. Resolution Requesting an Advance Encumbrance
4. Designation Location Map
5. Revokation Location Map
RESOLUTION ESTABLISHING MUNICIPAL STATE AID HIGHWAYS
WHEREAS, the City Council of the City of Maplewood desires that the streets
hereinafter described meet all necessary criteria and thus should be designated municipal state
aid streets under the provision of Minnesota law.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood
that the roads described as follows, to -wit:
Kennard Street — Beam Avenue to County Road D
Ferndale Street — Stillwater Avenue to Maryland Avenue
Woodlyn Avenue — White Bear Avenue to McKnight Road
Beebe Road — Larpenteur Avenue to Holloway Avenue
be, and hereby are established, located, and designated municipal state aid streets of said city,
subject to the approval of the Commissioner of Transportation of the State of Minnesota.
BE IT FURTHER. RESOLVED, that the city clerk is hereby authorized and directed to
forward two certified copies of this resolution to the commissioner of transportation for his
consideration, and that upon his approval of the designation of said road or portion thereof, the
same be constructed, improved, and maintained as a municipal state aid street of the City of
Maplewood to be numbered and known as Municipal State Aid Streets.
RESOLUTION REVOKING MUNICIPAL STATE AID HIGHWAYS
WHEREAS, the City Council of the City of Maplewood desires that the streets
hereinafter described as municipal state aid streets be removed from consideration as municipal
state aid streets under the provisions of Minnesota law.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood,
that the roads described as follows, to -wit:
MSAS 112 -002 Ripley Avenue English Street to Hazelwood Street
MSAS 112 -005 Hazelwood Street — Ripley Avenue to Frost Avenue
be, and hereby are revoked as municipal state aid streets of said city, subject to the approval of
the Commissioner of Transportation of the State of Minnesota.
BE IT FURTHER RESOLVED, that the city clerk is hereby authorized and directed to
forward two certified copies of this resolution to the commissioner of transportation for
consideration.
RESOLUTION
WHEREAS, the City of Maplewood is planning on implementing Municipal State Aide
Street Projects in 2002 which will require state aid funds in excess of those available in its State
Aid Construction Account, and
WHEREAS, said city is prepared to proceed with the construction of said projects
through the use of advance encumbrances from the General State Aid Construction Account to
supplement the available funds in their State Aid Construction Account, and
WHEREAS, repayment of the funds so advanced will be made in accordance with the
provisions of Minnesota Statutes 162.14 Subdivision 6 and Minnesota Rules, Chapter 8820.
NOW, THEREFORE, BE IT RESOLVED that the Commissioner of Transportation be
and is hereby requested to approve this advance for financing approved Municipal State Aid
Street Projects of the City of Maplewood in an amount of up to $897,600 in accordance with the
Minnesota Rules 8820.1500, Subparagraph 9, and to authorize repayments from the following
years accruals to the construction account of the Municipal State Aid Street fund for said city.
VADNAIS HEIGHTS
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AGENDA ITEM
AGENDA REPORT
Action by Council
TO: Richard Fursman, City Manager Date
Endor
FROM: Charles Ahl, Director of Public Works/City E Modified
Y g �
Rejected
SUBJECT: Joy Road/TH 120 Signal System Improvements, City Project 02 -01:
Resolution Approving Preliminary Layout No. 2 of the MnDOT Project
SP 6227 -56, Intersection of TH 120 and Joy Road
DATE: April 1, 2002
Introduction
Preliminary plans for the above referenced project have been completed by
representatives from the Minnesota Department of Transportation. Approval of the
layout and authorization to provide the necessary right of way is required from the city
council for the project to proceed.
Background
The Joy Road and TH 120 intersection, in the far northeastern corner of the city, is a
very heavily traveled intersection. It is currently a stop condition for Joy Road only.
Turning movements are difficult and dangerous. A signal system is proposed to address
a number of the issues. A properly designed roadway is required to make the signal
operate efficiently. MnDOT personnel have prepared a number of alignment alternatives
through local property owner involvement and review with various staff from Ramsey
and Washington Counties (the roadway owners), along with staff from the cities of
Maplewood and Oakdale. These meetings have developed the final roadway alternative
recommended. Approval of this layout is required for the project to proceed to
construction in 2003.
Recommendation
It is recommended that the city council adopt the attached resolution approving
the Preliminary Layout No. 2 of the Minnesota Department of Transportation
Project SP 6227 -56, the Intersection of TH 120 and Joy Road, City Project 02 -01.
RCA
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Attachments — Resolution
Layout Map
CERTIFICATION
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
The undersigned, City Clerk of the City of Maplewood, Ramsey. County, Minnesota,
hereby certifies that the attached hereto is a true and correct copy of Resolution No. XX
adopted by the City Council of the City of Maplewood at a lawful meeting duly called
and held on April 8, 2002, at which a quorum was present and acting throughout of the
original on file in the office of the City Clerk, City of Maplewood, Ramsey County,
Minnesota.
Karen Guilfoile, City Clerk
(SEAL)
Dated: April 8, 2002
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AGENDA ITEM � D
AGENDA REPORT
TO: City Manager
FROM: Assistant City Engineer
RE: Bush Avenue Improvements, City Project 01 -04
Modification of the Existing Construction Contract, Change Order No. 2
DATE: April 1, 2002
Introduction
Action by Council.
Date
Endorsed
Modified
Rejected
Attached is Change Order No. 2 for City Project 01 -04, Bush Avenue Improvements. Change Order
No. 2 is for additional work that overran the bid amount. Council approval is required on project
change orders.
Background
Attached is a letter from the city's consultant, TKDA, describing the current and previous change
order. Change Order No. 1 was approved by the city council at the 1/14/02 council meeting.
With the approval of Change Order No. 2, the revised contract would be increased again by'
$11,647.31 from $231,720.13 to $243,367.44.
Recommendation
Staff recommends that the city council approve the attached Resolution for Modification of
the Construction Contract for Bush Avenue, City Project 01 -04, in the amount of $11,647.31,
represented by Change Order No. 2.
Budget Impact
The project is nearly complete, but final administrative costs have not yet been determined. At this
time, staff does not anticipate an impact to the project budget as these increases are still expected to
fall within the approved project budget as outlined in the feasibility study.
CIVIC
jw
Attachments:
1. Resolution Directing Modification of Existing Construction Contract
2. Change Order No. 2
3. Letter of March 14, 2002 from TKDA
RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 01 -04, Bush Avenue Improvements, and has let a construction contract
pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated
as Improvement Project 01 -04, Change Order 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify he existing
g
contract by executing said Change Order No. 2 in the amount of $11,647.31. The revised contract
amount is $243,367.44.
The finance director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project. The project budget is increased by $11,647.31.
CHANGE ORDER
TOLTZ , KING , ' DWALL , ANDERSON
AND ASSOCIATES, INCORPORATED
Engineers - Architects - Planners
Saint Paul, MN February 5 20 02 Comm. No. 12375 -01
Change Order No. 2
To Palda & Sons, Inc.
for Bush Avenue (City Project 01 -04
for' City of Maplewood, Minnesota
You are hereby directed to make the following change to our contract
Y dated
October 8 1 2001 . The change and the work affected thereby is
subject to all contract stipulations and covenants. This Change
(increase) ( e- -r ---- �� an J Order will
} ( ) the contract sum by Eleven Thousand
Six Hundred Forty -Seven Dollars and 31/100 ................. 11 6
($ 47.31 ) ,
This change order provides for - changes in the work. of this contract as follows:
Additional Remove Bituminous Pavement
250
.Additional Sawing Bituminous Pavement
150
SY
LF
$ 1.66
$ 5 .00
$
$
415.00
750.00
Additional Aggregate Base, Class 6
700
TN
$ 9.13
$
6,39-1.00
Additional 6" PVC SCH 40 Sanitary Sewer
Service Pipe
100
LF
$28.44
$
2.844.0o
Remove and Replace 8" Sanitary Sewer Pipe
22
FT
$56.70
$
1
NET CHANGE =
$
11r647.31
Amount of Original Contract
Additions approved to date (CO 1)
Deductions approved to date (Nos.
Contract amount to date
Amount of this Change Order (Add)
Revised Contract Amount
Approved City of Maplewood, Minnesota
Owner
By
Approved Palda & Sons. Tnc-
Contractor
By
611,1
$ 226r792.52
$ 4,927
$ 231, 720.13
$ 11, 647.31
$ 243,367.44
TOLTZ , KING, DWALL , ANDERSON
AND ASSOCIATES, INCORPORATED
By
Thomas D. Prew, .E.
White - Owner
Pink - Contractor
Blue - TKDA
TKDA
TOLTZ, KING, DUVALL. ANDERSON
AND ASSOCIATES, INCORPORATED
ENGINEERS • ARCHITECTS • PLANNERS 1500 PIPER JAFFRAY PLAZA
March 14, 2002
Mr. Chris Cavett, P.E.
Assistant City Engineer
1830 East County Road B
Maplewood, Minnesota 55109
Re: Change Order No. ,� 2-
Bush Avenue Reconstruction
City Project 04--- — D 1 d .
City of Maplewood, Minnesota
TKDA Commission No. 12375 -02
Dear Mr. Cavett:
444 CEDAR STREET
R 9 CEIVED SAINT PAUL, MINNESOTA 55101 -2140
i� PHONE: 651/292 -4400 FAX: 651/292 -0D83
M '
Change Order No 1 is for items added to the project. All of these items and prices were agreed to
before hand with the City staff.
Change Order No. 2 is for additional work that overran the bid amount. This is a routine
accounting adjustment that is made at the end of a project.
On this project the overruns were minimal, except for the aggregate base. While preparing the
plans, it appears that we neglected to account for the aggregate base placed under the driveways.
Also, changes made in the field at the Meyer Street intersection caused the use of additional
gravel.
There was also an increase in sanitary sewer replacement work due to additional amounts of poor
pipe being found during construction of the project.
Please let me know if you have any questions.
Sincerely,
Thomas Prew, P.E.
Project Manager
An Equal Opportunity Employer
AGENDA ITEM iq
AGENDA REPORT
. ion b C
TO: City Manager
FROM: Public Works Administrative Assistant
1Qdified
SUBJECT: Waiver of Assessments on Tax - Forfeited Parcel, PID 02 -2� ?• C .k�0010 , 0
DATE: April 2, 2002
Introduction
The property owner at 3045 McKnight Road North has expressed an interest in purchasing tax -
forfeited parcel PID 02- 29 -22 -11 -0010 from Ramsey County if the City of Maplewood will waive
assessments against the property.
Background
The attached location map and plat map indicate that this non - conforming and unbuildable 15-
foot by 160 -foot parcel is located north of 3045 McKnight Road North. There is no public
purpose for this parcel as the city has no need for streets or utilities within its boundaries.
Because its size and dimensions render it unbuildable, the only value would be to the property
owner at 3045 McKnight Road North.
This parcel was originally part of an outlet that was assessed for storm sewer in 1969 and
sanitary sewer and water in 1973. Current assessments on this parcel total $4,496.96. The
bonds for these public improvement projects have been retired by the city, and collection of the
assessments that do not benefit this unbuildable parcel are remote.
Recommendation
It is recommended that council approve by resolution the waiver of assessments for PID 02 -29-
22 -11 -0010 as it is in the interest of the city to return this parcel to the tax rolls.
WJP
jW
Attachments
1. Resolution
2. Location Map
3. Plat Map
RESOLUTION
WAIVING ASSESSMENTS
WHEREAS, it is in the interest of the City of Maplewood, Minnesota, to add parcel PID
02- 29 -22 -11 -0010 to the tax rolls by waiving previous assessments and combining he parcel
g
with 3045 McKnight Road North.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota that assessments against parcel PI 02- 29 -22 -11 -0010 be waived.
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Agenda Item Kit)
MEMORANDUM
TO: Richard Fursman, City Manager
FROM: Karen Guilfoile, City Cle
DATE: April 1, 2002
RE: Off -Sale Intoxicating Liquor License
.pan by `� a
Date .
En .S .
Mod ified
Rej ec ted -�
Charly Tou Lor has applied for an Off -Sale Intoxicating Liquor License to be located at 1347
Frost Avenue.
Background
After proper background investigation by the Police Department there is nothing that would
preclude the applicant from holding the requested license in the City.
Recommendation
It is recommended that the City Council grant approval of the license application.