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Home My WebLink About10-24-2011 MINUTES MAPLEWOOD CITY COUNCIL 7:00p.m.,Monday,October 24,2011 Council Chambers, City Hall Meeting No.21-11 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:12p.m.by Mayor Rossbach. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Will Rossbach, MayorPresent Kathleen Juenemann, CouncilmemberPresent Marvin Koppen, CouncilmemberPresent James Llanas, CouncilmemberPresent John Nephew, CouncilmemberAbsent D.APPROVAL OF AGENDA Councilmember Juenemannadded agenda item N1 Code Enforcement. Councilmember Koppenadded agenda itemsN2 Cable Commissionand N3 Maplewood Monthly. Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember LlanasAyes–All The motion passed. E.APPROVAL OF MINUTES 1.Approval of October 5, 2011 City Council Workshop Minutes Councilmember Juenemannmoved to approve the October 5, 2011 City Council Workshop Minutes as submitted. Seconded by Councilmember LlanasAyes–All The motion passed. 2.Approval ofOctober 10, 2011 City Council Workshop Minutes Councilmember Juenemannmoved to approve the October 10, 2011 City Council Workshop Minutes as submitted. Seconded by Councilmember KoppenAyes–All The motion passed. 3.Approval of October 10, 2011 City Council Meeting Minutes Councilmember Llanasmoved to approve the October 10, 2011City Council Meeting Minutes as submitted. Seconded by Councilmember JuenemannAyes–All The motion passed. October 24, 2011 1 City Council MeetingMinutes F.APPOINTMENTS AND PRESENTATIONS 1.3M Presentation, Thomas J. Heim, Director of Administrative Services City Planner Mike Martin presented the staff report and introduced Thomas J. Heim, Director of Administrative Services for 3M. Mr. Heim presented the report on 3M renovations and answered questions of the council. G.CONSENT AGENDA Councilmember Juenemann highlighted item G3 Approval of Summary Publication –Renewable Energy Ordinance. Councilmember Koppenmoved to approve agenda itemsG1 thru G6. Seconded by Councilmember JuenemannAyes–All The motion passed. 1.Approval of Claims Councilmember Koppenmoved to approve the Approval of Claims. ACCOUNTS PAYABLE: $119,059.63Checks # 85347 thru # 85393 dated 10/6/11 thru 10/11/11 $966,420.13Disbursements via debits to checking account dated 9/28/11 thru 10/6/11 $426,428.02Checks # 85394 thru # 85449 dated 10/11/11 thru 10/18/11 $178,222.67Disbursements via debits to checking account dated 10/7/11 thru 10/13/11 $1,690,130.45Total Accounts Payable PAYROLL $497,732.68Payroll Checks and Direct Deposits dated 10/14/11 $2,375.01Payroll Deduction check # 9984959 thru # 9984961 dated 10/14/11 $500,107.69Total Payroll $2,190,238.14GRAND TOTAL Seconded by Councilmember JuenemannAyes–All The motion passed. October 24, 2011 2 City Council MeetingMinutes 2.Approval of Conditional Use Permit Review –Xcel Substation, 1480 County Road D Councilmember Koppenmoved toapprovethe Conditional Use Permit Review for Xcel Substation located at 1480 County Road D. Seconded by Councilmember JuenemannAyes–All The motion passed. 3.Approval of Summary Publication –Renewable Energy Ordinance Environmental Planner Finwall presented the staff report and answered questions of the council. Councilmember Koppenmoved toapprove the Summary Publication for the Renewable Energy Ordinance. Ordinance No. 914 Renewable Energy Ordinance On October 10, 2011, the Maplewood City Council adopted an ordinance which creates regulations for wind turbines, solar systems, and geothermal ground-source heat pumps. The City strongly encourages increased energy conservation and improved energy efficiency, but also finds that increased use of appropriate renewable energy systems will be an important part of improving urban sustainability. The ordinance will encourage renewable energy systems that have a positive impact in energy conservation, with limited adverse impact on the community. A summary of the ordinance follows: Wind Large Wind Energy Conversion Systems:Ground mounted large wind energy conversion systems (WECS) of equal to or greater than 100 kW in total nameplate generating capacity and up to 125 feet in height and roof mounted large WECS are allowed with approval of a conditional use permit in the following properties: commercial or industrial zoned properties, multiple dwelling residential or planned unit development zoned properties (for shared energy production among the properties), government or institution guided properties. Small Wind Energy Conversion Systems:Ground mounted small WECS of less than 100 kW in total nameplate generating capacity and up to 60 feet in height and roof mounted small WECS are a permitted use in any zoning district, with the exception of small ground mounted WECS in residential zoning districts that require approval from 100 percent of surrounding property owners prior to construction. WECS Standards: The ordinance allows 1 large or small ground mounted WECS on a single lot up to 5 acres and 1 large or small ground mounted WECS per 5 acres of land area thereafter. The ordinance also specifies regulations for placement, design, and general standards for all WECS. Solar Solar energy systemsare a permitted use in any zoning district. The ordinance also specifies regulations for ground and roof mounted solar energy systems including placement, height, and coverage. October 24, 2011 3 City Council MeetingMinutes Geothermal Geothermal ground source heat pump systems(closed loop only) are a permitted use in any zoning district. The ordinance also specifies regulations for ground source heat pump systems including placement and design. Seconded by Councilmember JuenemannAyes–All The motion passed. 4.Approval of 2011 Budget Transfers Councilmember Koppenmoved toapprove the 2011 Budget Transfers. Seconded by Councilmember JuenemannAyes–All The motion passed. 5.Approval of Resolution TH 36/English Street Interchange Improvement, City Project 09-08, Authorizing Additional Consulting Services and Adopting Project Budget Councilmember Koppenmoved to approve the Resolution TH 36/English Street Interchange Improvement, City Project 09-08, Authorizing Additional Consulting Services and Adopting Project Budget. RESOLUTION11-24-636 AUTHORIZING CONSULTING AND TESTING SERVICES AND ADOPTING PRELIMINARY BUDGET WHEREAS, the City has received$7,350,000 in Surface Transportation Program Funding and has worked cooperatively with project partners including Ramsey County, Ramsey- Washington Metro Watershed, and Mn/DOT in securing additional funding for the TH 36/English Street Interchange Improvement, City Project 09-08. AND WHEREAS, consulting services are needed for the next phase of the improvement project, and SEH, Inc. and Kimley-Horn and Associates have provided previous work on this project and have presented a work orders to continue project implementation; AND WHEREAS, Braun Intertec provided the lowest responsive quote to perform drilling and testing services for the project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1.The City’s pool consultants, SEH, Inc. and Kimley-Horn and Associates are the designated firms for the next phase of project implementation and the City shall execute the attached work orders estimated in an amount $233,500 and $148,880 respectively, in order to begin said work plan. 2.Braun Intertec is the designated firm to perform drilling and testing services estimated in an amount of $139,360 and the City shall execute a contract for said services. 2.The finance director is hereby authorized to make the financial transfers necessary to implement the preliminary financing plan for the project. A budget of $17,780,000 shall be established. The proposed financing plan is as follows with the understanding that the approval October 24, 2011 4 City Council MeetingMinutes does not financially obligate project stakeholders until final agreements are made. In addition this preliminary budget shows a funding gap of $2 million: STP Cooperative Interchange STP Water Agreement Total Cost$Quality $MNDOT SRC (1)Ramsey County(2)City RWMWDTotal Sources Total Project Cost$17,780,000$7,350,000$248,000$4,500,000$250,000$708,000$2,050,000$732,000$15,838,000 Adopted by the City Council this 24th day of October 2011. Seconded by Councilmember JuenemannAyes–All The motion passed. 6.Approval of Temporary Gambling Resolution and Fee Waiver –MMFL Media for Shoua Yang Benefit RESOLUTION 11-24-637 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for MMFL Media (Minnesota Metro Fastpitch League), to be used at the Dog House Bar and Grill, 2029 Woodlyn Avenue, Maplewood, MN, on November 19, 2011 from 4:00 p.m. to 7:00 p.m. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Councilmember Koppenmoved to approve the Temporary Gambling Resolution and Fee Waiver –MMFL Media for Shoua Yang Benefit. Seconded by Councilmember JuenemannAyes–All The motion passed. H.PUBLIC HEARING None. October 24, 2011 5 City Council MeetingMinutes I.UNFINISHED BUSINESS 1.Trash Collection System Analysis –Update on Negotiations with Allied Waste Services Environmental Planner Finwall presented the staff report and answered questions of the council. Mr. Hierstingfrom Allied Waste Management addressed and answered questions of the council. The following people spoke: 1. Willie Tennis, Tennis Sanitation 2. Mark Jenkins, Maplewood 2.Approval of Charitable Gambling Fund Proposed Awards Assistant City Manager Ahl presented the staff report and answered questions of the council. Councilmember Juenemannmoved to approve the Charitable Gambling Fund Proposed Awards. OrganizationAmount RequestedProposed Award American Red Cross -TC Area Chapter$2,500$600 Boy Scout Troop 461$2,500$1,250 Dispute Resolution Center$3,000$1,300 District 622 ADD/ADHD Support Group$600$300 District 622 Education Foundation$2,500$1,085 Friends of Ramsey County Libraries$4,500$1,690 Maple Tree Monastery Childcare Center$3,176$385 Maplewood Area Historical Society$7,614$4,483 Maplewood Mall -Simon Youth Foundation$500$280 Maplewood Police Explorers$8,000$4,950 Maplewood Police Reserves$5,000$3,900 Maplewood Youth Scholarship Fund$3,000$1,760 North St. Paul Area Food Shelf$1,000$900 Ramsey County Fair$3,200$2,100 Second Chance Animal Rescue$2,000$650 Tubman Family Alliance$3,500$1,800 Weaver Elementary PTA$500$250 Fund Reserves$2,317 TOTAL $53,091$30,000 Seconded by Councilmember KoppenAyes–All The motion passed. J.NEW BUSINESS 1.2012 Mill & Overlays, City Project 11-15, Resolution Accepting Feasibility Study and Calling for Public Hearing Deputy Public Works Director Thompson presented the staff report and answered questions of the council. Councilmember Juenemann moved to approve the Resolution Accepting Feasibility Study and Calling for Public Hearing for 2012 Mill & Overlays, City Project 11-15. October 24, 2011 6 City Council MeetingMinutes RESOLUTION638 ACCEPTING FEASIBILITY STUDY AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolutions of the council adopted June 27, 2011, a report has been prepared by the city engineering division with reference to the improvement of the 2012 Mill and Overlays, City Project 11-15, and this report was received by the council on October 24, 2011, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.The council will consider the 2012 Mill and Overlays, City Project 11-15 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $3,194,800. 2.The city engineer, or designated staff engineer, is the engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 3.The finance director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $3,194,800 shall be established. The proposed financing plan is as follows: th 4.A public hearing shall be held on such proposed improvement on the 14day of November, 2011 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. th Approved this 24day of October 2011 Seconded by Councilmember KoppenAyes–All The motion passed. K.VISITOR PRESENTATIONS None. L.AWARD OF BIDS None. October 24, 2011 7 City Council MeetingMinutes M.ADMINISTRATIVE PRESENTATIONS 1.Cancellation of November 7, 2011 City Council –Manager Work Session Councilmember Juenemann moved to cancel the November 7, 2011 City Council –Manager Workshop Session. Seconded by Councilmember LlanasAyes–All The motion passed. N.COUNCIL PRESENTATIONS 1.Maplewood Monthly Mayor Rossbach presented the Maplewood Monthly and informedresidents that information on the November 8, 2011 municipal election is on the front page. 2.Code Enforcement Councilmember Juenemann requested information from staff relating to code enforcement and homeownerssetting things on the curb for sale or give it away for free. 3.Cable Commission Councilmember Koppen requested to discussat a future workshop what’s workingandwhat’s not working with the Cable Commission. O.ADJOURNMENT Mayor Rossbachadjourned the meeting at 8:19p.m. October 24, 2011 8 City Council MeetingMinutes City of Maplewood Official Visitor Sign -Up Sheet By putting your name and address on this sheet, you are requesting to address the City Council Date: October 24 2011 Name - First & Last UVease print cle(Vly) 3. 4� 5. 6, 7. 8. 9. 10. 11. 12. 13. 14. 15. Address