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2002 08-26 City Council Packet
Council/Manager Workshop 6:30 p.m. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, August 26, 2002 Council Chambers, Municipal Building Meeting No. 02 -18 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF MINUTES 1'. Minutes from the City Council Meeting, August 12, 2002, Meeting No. 02 -17 E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Annual Maplewood Historical Society Payment 3. Budget Changes for Interfiand Transfers 4. Transfer to Close Fund for Arcade Street Project 5. Conditional Use Permit Review -2650 Maplewood Drive (Forest Products) 6. Conditional Use Permit Review -1300 McKnight Road (Feed Products and Service) 7. Temporary Liquor License - Church of the Presentation of the Blessed Virgin Mary 8. Award Contract for Purchase of High Volume Pump H. PUBLIC HEARINGS 1. 7:00 p.m. Tax - Exempt Revenue Bond Refinancing (St: Paul Port Authority)- Second Harvest (1 Gervais Avenue) 2. 7;15 p.m. Keller Golf Course Maintenance Building Replacement (2160 Maplewood Drive) a. Conditional Use Permit b. Design Approval I. AWARD OF BIDS 1. Beaver Lake T.H. Sanitary Sewer and Bike Path, Project Q1 -09: Resolution for Award of Bids, Adjusting Assessment Amount, Approving Change Order and Revising Project Budget J. UNFINISHED BUSINESS 1. Cable Cast - Community Design Review Board/Parks Commission K. NEW BUSINESS 1. Conditional Use Permit Review and Right -of -Way User Agreement -2194 Van Dyke Street (Laundervilles) 2. 2002 Local Law Enforcement Block Grant 3. Safe and Sober Grant 4. Off -Sale Liquor License- Sidney Applebaum -2515 White Bear Avenue (Sid's Discount Liquor) 5. Meeting for Fire Department Study L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS 1. 2. 3. N. ADMINISTRATIVE PRESENTATIONS 1. 2. 3. O. . ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The r for this service must be made at least 96 hours in advance. - Please call the City Clerk's Office at (651) 770 -4523 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. MINUTES KD ffft MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, August 12, 2002 Council Chambers, Municipal Building Meeting No. 02 -17 man by Ccwacff � A. CALL TO ORDER Date Endorsed A meeting of the City council was held in the Council Chambers, at the ttH4 d was called to order at 7:00 p.m. l ejected Be C. E. PLEDGE OF ALLEGIANCE ROLL CALL Robert Cardinal, Mayor Kenneth V. Collins, Councilmember Kathleen Juenemann, Councilmember Marvin C. Koppen, Councilmember Julie A. Wasiluk, Councilmember Present Present Present Present Present APPROVAL OF MINUTES 1. Special City Council Meeting, July 18, 2002, Meeting No. 02 -15 Councilmember Juenemann moved to approve the Special City Council Minutes of July 18, 2002 as amended. Seconded by Councilmember Collins Ayes -All 2. Minutes from the Council/Manager Workshop, July 22, 2002 Councilmember Collins moved to approve the Council/Manager Workshop Minutes of July_ 22, 2002 as presented. Seconded by Councilmember Juenemann Ayes -All 3. Minutes from the City Council Meeting, July 22, 2002, Meeting No. 02 -16 Councilmember Juenemann moved to approve the City Council Minutes of July 22, 2002, Meeting No. 02 -16 as presented. Seconded by Councilmember Wasiluk Ayes -All APPROVAL OF AGENDA M1. National Wheelchair Softball Tournament M2. Appreciation for City Sponsored Projects M3. NEST M4. Gladstone Street Project M5. Correspondence 1 M6. Chief Winger Retirement Party F. APPOINTMENTS /PRESENTATIONS None G. CONSENT AGENDA Councilmember Collins moved to approve the Agenda Items 1 -5 and 8 -10. Seconded by Councilmember Wasiluk Ayes -All Councilmember Wasiluk moved to approve the Agenda Item 6. Seconded by Councilmember Collins Ayes - Councilmembers Collins, Juenemann, Koppen and Wasiluk Abstain -Mayor Cardinal Councilmember Wasiluk moved to approve the Agenda Item 7. Seconded by Councilmember Juenemann 1. Approval of Claims ACCOUNTS T) AX7 AT7T T Ayes -Mayor Cardinal, Councilmembers Collins, Juenemann and Wasiluk Abstain - Councilmember Koppen $3,441.71 Checks #58300 thru #58301 dated 7/12 thru 7/16/02 $738,171.84 Checks #58302 thru #58370 dated 7/23/02 $241,617.45 Disbursements via debits to checking account dated 7/12 thru 7/22/02 $359,120.08 Checks #58371 thru #58439 dated 7/30/02 $137,567.72 Disbursements via debits to checking account dated 7/19 thru 7/29/02 $27,333.45 Checks #58440 thru #58442 dated 7/30/02 $ Checks #58443 thru #58496 dated 8/06/02 $744,062.70 Disbursemen v; adebits -tom hP;kip__sac- co u nt dated 7/26/02 thru 8/05/02 $2,682,819.38 Total Accounts Payable n A T7T7 !1T T $510,439.96 Payroll Checks and Direct Deposits dated 7/19/02 2 $23,514.42 Payroll Deduction checks #89867 thru #89871 dated 7/19/02 $399,360.60 Payroll Checks and Direct Deposits dated 8/02/02 $24,762.60 Payroll Deduction checks #90029 thru #90035 dated 8/02/02 $ Total Payroll $3,640,896.96 GRAND TOTAL 2. Final Plat- Knollwood Circle Addition (Cypress Street and County Road C) Approved the final plat for the Knollwood Circle Addition. 3. Parade Fee Waiver -St. Paul Police Department- Lightening Run Rally Against Diabetes Waived the fee for a parade permit for the St. Paul Police Department. 4. Temporary Gambling Permit -Hill Murray School Adopted the following resolution approving the temporary gambling license for Hill Murray School: RESOLUTION 02 -08 -135 APPROVING CHARITABLE GAMBLING BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary permit for lawful gambling is approved for the Hill- Murray School, 2625 Larpenteur Avenue East, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, BE IT FURTHER RESOLVED that this resolution by the City Council of Maplewood, Minnesota be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Wasiluk Ayes - all 5. Certification of Election Judges -State Primary Election Adopted the following resolution accepting the 2002 election judges: RESOLUTION 02 -08 -137 RESOLUTION ACCEPTING ELECTION JUDGES RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of Election Judges for the 2002 State Election, to be held on Tuesday, September 10, 2002: Charlotte Alm Ronald Hamre Howard Muraski Elsie Anderson Walter Hayde James Nieman Carol Arnold Jacqueline Hayne Rozanne Nohre Marlys Barrett Lloyd Hecht Ann Marie Norberg Joan Bartelt John Henry Neva Norman Gerald Behm Pat Hensley Beverly Ogilvie Jaime Belland Constance Hines Elizabeth Olson Carol Berger Anna Mae Hogan Mary Olson Mery Berger Jennifer Hollerbach Norman Olson Pat Blank Shirley Horton Phyllis Pauly Donna Brown Mildred Iversen David Pehl Jeanette Bunde Nancy Jackson Karyl Petersen Joan Button Robert Jackson Lorraine Petschel Lucille Cahanes Jeff Janacek Jacque Phillippi Geraldine Callahan Barbara Jensen Ida Quistad Anne Cardenas Barbara Johnson Linda Randolph Margaret Cokley Don Jungmann Marlene Reitmann Mae Davidson Helen King Lorraine Rosauer Lawrence Dean Rosemary Koch RoseMarie Rossi Bernice Del Monte Joan Kolasa Elaine Rudeen Jean Dickson Joseph Kolasa Ronald Rutz Kathy Dittle Mona Krekelberg Florence Sajevic Grace Dornfeld Margaret Kunde Larry Schaaf Diane Droeger Marvella Lackner Mary Ann Schneider Fred DuCharme Rita Lally Don Schroepfer Audrey Duellman Richard Lambert Harriet Schroepfer Marge Dvorak Anita Larson Evelyn Skluzacek Betty Eddy Nancy Lash Bob Spangler Carolyn Eickhoff Lorraine Lauren Louis Spies John Eineke Barbara Leiter Kenneth Sullivan Shirley Evertz Thelma Ling Theresa Sullivan Ann Fallon William Little Lorraine Taylor Lorraine Fischer Delores Lofgren Rita Taylor Mary Fischer Richard Lofgren Milo Thompson Delores Fitzgerald Shirley Luttrell Pat Thompson Bob Flood Carol Mahre D. Franklin Tolbert Anne Fosburgh Rose Marie Manders Carmen Toma.szewski Mary Ann Franzen Claire Markie Geraldine Trooien Rita Fredrickson Thomas Maskrey Patricia Trumble Bevery Gelao Esther Maudal Cecilia Tucker Mark Gilstad Jackie Meyer Barbara Vandeveer Diane Golaske Joan Misgen Mary Vante Betty Granger Bill Moen Gene Wandersee Guy Grant Katherine Mollers Gayle Wasmundt Mary Grant Arthur Mollica John Willy Betty Haas Betty Mossong Sandra Wittmann Carol Hamre Delores Marsch 6. Temporary Beer, Liquor and Food Permit -St. Jerome's Church Annual Fall Festival & Booya Approved the applications for temporary beer, temporary liquor (wine only) and temporary food for St. Jerome's Church Annual Fall Festival & Booya. 4 7. Temporary Gambling and Food Permit -Holy Redeemer Church Annual Spaghetti Dinner Adopted the following resolution approving the charitable gambling license for Holy Reeder Church. RESOLUTION 02 -08 -136 APPROVING CHARITABLE GAMBLING BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary permit for lawful gambling is approved for the Holy Redeemer Church, 2555 Hazelwood Street, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, BE IT FURTHER RESOLVED that this resolution by the City Council of Maplewood, Minnesota be forwarded to the Gambling Control Division for their approval. 8. Donation to Maplewood Police Reserves Accepted the $450 donation from the Ramsey County Agricultural Society and has made the necessary budget adjustment so that it maybe used to purchase equipment for the Reserve Program. 9. 2002 Firefighter Pay and Benefits Change Adopted the changes to the pay structure and benefits for the full -time firefighter positions. 10. Temporary Food Permit -MS Society Fundraiser -Fee Waiver Waived the $45.00 per day permit fee for the MS Society. H. PUBLIC HEARINGS 1. 7:00 p.m. Assessment Hearing - Eldridge Avenue Improvements, Project 01 -29; Resolution Adoption of the Assessment Roll a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: None City Council Meeting 08 -12 -02 Councilmember Wasiluk moved to approve the Eldridge Avenue Improvements, Project 01 -29; Resolution Adoption of the Assessment Roll. RESOLUTION 02 -08 -138 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on July 8, 2002, calling for a Public Hearing, the assessment roll for the Eldridge Avenue Improvements, City Project 01 -29, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: (None as of 815102) NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That the City Engineer. and City Clerk are hereby instructed to review any objections received and report to the City Council at the regular meeting on August 26, 2002, as to their recommendations for adjustments. 2. The assessment roll for the Eldridge Avenue Improvements as amended, without those property owners' assessments who have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2003 and shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2002. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 4. The owner of any property so assessed may, at after certification of the assessment to the county auditor, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The city engineer and city clerk shall forthwith after September 11, 2002, but no later than October 15 2002, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Juenemann Ayes -All I. AWARD OF BIDS 1. Eldridge Avenue Improvements, Project 01 -29; Resolution for Award of Bids City Council Meeting 08 -12 -02 6 a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Juenemann moved to ado - ot the following resolution awarding the bid for the Eldridge Avenue Improvements, Project 01 -29 to Arnt Construction Company in the amount of $273,996.40: RESOLUTION 02 -08 -139 RECEIVING BIDS MODIFICATING PROJECT BUDGET AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the city council on July 8, 2002, plans and specifications for the Eldridge Avenue Improvements, City Project 01 -29, have been approved, and WHEREAS, pursuant to resolution passed by the city council on July 8, 2002, bids were received and publicly opened and read aloud on August 2, 2002 as follows: 1. Arnt Construction Co. $273, 2. Forest Lake Contracting, Inc. $331,674.00 3. F.M. Frattalone Excavating and Grading, Inc. $362,888.50, and WHEREAS, the bid amounts received have exceeded the feasibility study budget amount, and WHEREAS, a revision to the project budget is required before proceeding with the award of the construction contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Said bids as opened on August 2, 2002 are hereby received and acknowledged. 2. A modification of the project budget is hereby authorized to be increased by $25,700 from $334,,600.00 to $360,3000, and to follow the following revised financing plan: Street Assessments: $ $112 Total: $360 3. A construction contract in the amount of $273 is hereby awarded to the lowest responsible bidder, Arnt Construction Co., and the mayor and city manager are hereby authorized to execute said construction contract. 4. The finance director is hereby authorized to make the financial transfers necessary to implement the revised financing plan. City Council Meeting 08 -12 -02 7 Seconded by Councilmember Wasiluk Ayes -All 2. Beaver Lake T.H. Sanitary Sewer and Bike Path, Project 01 -09; Resolution for Award of Bids a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Juenemann moved to table this item until the August 26, 2002 council meeting. Seconded by Councilmember Wasiluk Ayes -All 3. Markham Pond Outlet Storm Sewer Improvement, Project 02 -02; Resolution for Award of Bids a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Wasiluk moved to award the bid for the Markham Pont Outlet Improvements, Project 02 -02 to Ro -So Contracting in the amount of $62,590: RESOLUTION 02 -08 -140 RESOLUTION FOR AWARD OF BIDS BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Ro -So Contracting Inc. in the amount of $62,590.00 is the lowest responsible bid for the construction of Markham Pond Outlet Storm Sewer Improvement, City Project 02 -02 and the mayor and clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. Seconded by Councilmember Koppen Ayes -All 4. 2002 Seal Coat, Project 02 -12; Award of Bids a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Juenemann moved to award the bid for the 2002 Seal Coat Project 02 -12 to Pearson Brothers in the amount of $61,400.00. Seconded by Councilmember Collins Ayes -All J. UNFINISHED BUSINESS None City Council Meeting 08 -12 -02 K. NEW BUSINESS 1. 2003 Proposed Budget a. City Manager Fursman presented the staff report and specifics. The budget presentation for the 2003 Proposed Budget will be held Tuesday, September 3rd at 5:00 p.m. 2. Chalet of Maplewood -One Time Event a. City Manager Fursman presented the staff report. b. City Clerk Guilfoile presented specifics from the report. Councilmember Koppen moved to accept the chalet lounge and restaurant one -time event. Seconded by Councilmember Wasiluk Ayes -All Councilmember Juenemann moved a friendly amendment for the event to be held noon to 10:00 p.m. on Saturday and noon to 8:00 p.m. on Sunday. Seconded by Mayor Cardinal Ayes -Mayor Cardinal, Councilmembers Juenemann, and Wasiluk Nays - Councilmembers Koppen and Collins (A member from Beaver Lake was not present as of yet, council moved to item #4 prior to addressing item #3.) 3. Appeal of Community Design Review Board Approval - Beaver Lake Town Houses (Lakewood Drive and Maryland Avenue) a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. C. Community Design Review Boardmember Diana Longrie -Kline presented the Board member's report. d. Doug Moe, the architect for the project was heard. Councilmember Juenemann moved to uphold the requirement of the community design review board for brick wainscoting on all sides of the apartment buildings in the Beaver Lake Townhome development. Seconded by Councilmember Wasiluk Ayes - Councilmembers Juenemann and Wasiluk Nays -Mayor Cardinal, Councilmembers Collins, and Koppen Motion Failed. City Council Meeting 08 -12 -02 9 4. Carefree Villas: Appeal of Sidewalk Requirement along Gervais Avenue a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. C. Karl Keel of URS Corporation provided his opinion on the feasibility of the project. d. Bruce Mogren, Developer, stated his opposition to the sidewalk requirement. Councilmember Koppen moved to require a deposit be made into an escrow account (term and amount to be determined by engineer and developer) for the installation of a sidewalk. Seconded by Mayor Cardinal. Ayes- Mayor Cardinal and Councilmember Kopp en Nays- Councilmembers Collins, Wasiluk and Juenemann Motion Failed. Councilmember Collins moved to accept the staff report and affirmed the requirement of Mogren Development to install the sidewalk along Gervais Avenue as part of the Carefree Villas PUD. Seconded by Councilmember Juenemann Ayes- Councilmembers Collins, Wasiluk and Juenemann Nays- Mayor Cardinal and Councilmember Kopp en S. Miscellaneous Project Assessments, Projects 00 -04, 01 -09, 01 -28, 02 -02, 02 -04 a. Resolution Ordering Preparation of Assessment Roll b. Resolution Ordering Assessment Hearing a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Juenemann moved to adopt the following resolution for the miscellaneous project assessments, Projects 00 -04, 01 -09, 01 -28, 02 -02 02 -04, ordering lugparation of the assessment roll. RESOLUTION 02 -08 -141 ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the city clerk and city engineer have received bids for the improvements on the following projects: • Tilsen South Sewer and Water Services, 00 -04 • Beaver Lake Sanitary Sewer & Bike Path, 01 -09 • County Road D/ T.H. 61 Water Main Improvements, 01 -28 City Council Meeting 08 -12 -02 10 Markham Pond Outlet Storm Sewer Improvements, 02 -02 Maple Hills Lift Station Relocation, 02 -04 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be specially assessed for such improvements against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the clerk shall, upon completion of such proposed assessment notify the council thereof. Seconded by Councilmember Koppen Ayes- All Councilmember Juenemann moved to adopt the followiniz resolution for the miscellaneous prof ect assessments, Projects 00 -04, 01 -09, 01 -28, 02 -02, 02 -04, ordering the assessment hearing. RESOLUTION 02 -08 -142 ORDERING ASSESSMENT ROLL HEARING WHEREAS, the clerk and the engineer have, at the direction of the council, prepared assessment rolls for the improvements on the following projects: • Tilsen South Sewer and Water Services, 00 -04 • Beaver Lake Sanitary Sewer & Bike Path, 01 -09 • Cty Rd. D/ T.H. 61 Water Main Improvements, 01 -28, • Markham Pond Outlet Storm Sewer Improvements 02 -02 • Maple Hills Lift Station Relocation, 02 -04, and WHEREAS said assessment rolls are on file in the office of the city clerk. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 9th day of September 2002, at the city hall at 7:00 p. m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. 3. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and that written or oral objections will be considered. Seconded by Councilmember Koppen. Ayes- All 6. Cable Cast -Parks Commission and Community Design Review Board City Council Meeting 08 -12 -02 11 a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Juenemann moved to refer the request back to the commissions. Seconded by Councilmember Collins Ayes- All L. VISITOR PRESENTATIONS 1. Bob Zick 1880 East Shore Drive, Maplewood -Mr. Zick spoke about several items: Open Government and the conflict of time with cable casting advisory board meetings, his feelings regarding planned unit developments, recruitment process for Police Chief, and concerns with certain policies at the Suburban Cable Commission. 2. Kevin Berglund -1929 Kingston, Maplewood -Mr. Berglund shared his feelings regarding PUD's, council procedures and the hiring of the new police chief. M. COUNCIL PRESENTATIONS 1. National Wheelchair Softball Tournament- -Mayor Cardinal noted the tournament begins Wednesday, August 14 through Friday the 16 th . 2. Appreciation for City Sponsored Projects--Councilmember Juenemann thanked the Planning Department for their efforts with the city tour and Chief Winger for his efforts in planning the Visionary Meeting. She also wished to thank the Police and Fire Departments and Parks and Recreation Director Bruce Anderson for the successful National Night Out. 3. NEST - Councilmember Wasiluk provided copies of the financial statements from NEST. 4. Gladstone Street project-Councilmember Wasiluk commended City Engineer Ahl and his staff with the success of the project on Gladstone Street. 5. Correspondence- -City Attorney Kelly spoke with the County Attorney's office with respect to the Mayor's letter, and was informed that the investigation is closed. The County will not be proceeding with any other legal issues and will provide the city with a declination of action letter. 6. Police Chief Winger's Retirement-- Councilmember Koppen announced the Chief's retirement party on August 30 at 3:00 p.m. 7. City Staff- -Mayor Cardinal was complimented on the quality of staff at the City of Maplewood by numerous people throughout the St. Paul area. He also asked Karl Carlson to report to the public that Maplewood is in fine shape and a stable community. N. ADMINISTRATIVE PRESENTATIONS None O. ADJOURNMENT Councilmember Koppen moved to adjourn the meeting at 9:09 p.m. Mayor Cardinal seconded Ayes -All City Council Meeting 08 -12 -02 12 AGENDA NO. G -1 AGENDA REPORT Action by Council TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS Modified DATE: August 19, 2002 Rejected � cted Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS 7% A T T A TT T $1,798.00 Check #58497 dated 8/6/02 $215,695.01 Checks #58498 thru #58555 dated 8/13/02 $134,023.95 Disbursements via debits to checking account dated 8/6 thru 8/9/02 $1,422.00 Check #58556 dated 8/13/02 $597,473.18 Checks #58557 thru #58638 dated 8/20/02 $3,928,769.61 Disbursements via debits to checking account dated 8/9 thru 8/19/02 $4,879,181.75 Total Accounts Payable T1 A T TTl Z % T $403,353.35 Payroll Checks and Direct Deposits dated 8/16/02 $23,426.83 Payroll Deduction checks #90188 thru #90192 dated 8/16/02 $426,780.18 Total Payroll $5,305,961.93 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. hu attachments PAFINANCE \Word\AGN\ApCM AugMdoc vchlist Check Register Page: 1 08109/2002 11:07:12AM City of Maplewood Check Date Vendor Description /Account Amount 58497 8/6/2002 02553 SCHWAN'S SALES ENTERPRISES INC ICE CREAM FOR NATL NIGHT OUT 8/6/ 1,798.00 58498 8/13/2002 00111 ANIMAL CONTROL SERVICES INC PATROL & BOARDING FEES 1 PATROL & BOARDING FEES 1,085.48 58499 8/13/2002 02555 BOHMBACH, JOSHUA REIMBURSE MILEAGE & VEH 7/23 TO 7 45.30 REIMBURSE MILEAGE,PHONE, VEH 7/31 43.05 58500 8/13/2002 02556 BRAUER & ASSOCIATES LTD EDGERTON PARK DESIGN PROF SRVS 465.28 58501 8/13/2002 00211 BRAUN INTERTEC CORP. PROJ 01 -14 PROF SRVS THRU 7/12 2,465.50 PROJ 01 -15 PROF SRVS THRU 7/12/02 2,809.25 PROJ 0129 CONSULTING SRVS 613.25 58502 8/13/2002 00270 CARSONITE INTERNATIONAL CORP. FENCING 3,366.95 58503 8/13/2002 00413 DON MARTY'S LANDSCAPING SOD REPAIR AT HAZELWOOD PARK 2 58504 8/13/2002 00419 DOWN ON THE FARM PETTING ZOO 8/5 135.00 58505 8/13/2002 01401 FIRST STUDENT BUS COMPANY MCC BUS TRIP TO TARGET CTR 7/10 243.00 MCC BUS TRIP TO CASCADE BAY 7/17 264.00 MCC BUS TRIP TO GRAND SLAM 7/31 285.00 58506 8/13/2002 02495 GEPHART ELECTRIC INSTALL A NEW CAPACITOR @ MCC 4,850.00 58507 8/13/2002 02084 GROVER, CAROLYN REIMBURSE MILEAGE & VEH 6/19 TO 8 25.79 58508 8/13/2002 00719 INDEPENDENT SCHOOL DIST #622 OPER/MAINT TARTAN ARENA TO 6/30/ 15,151.00 58509 8/13/2002 00721 INDEPENDENT SPORTS NETWORK UMPIRING SERVICE 7/14 TO 8/1 3,643.25 58510 8/13/2002 02554 INNOVATIVE POWER SYSTEMS SOLAR POWER SYSTEMS CONSULTAN 150.00 58511 8/13/2002 01916 INSITUFORM TECH USA INC CURED -IN -PLACE PIPE - PROJ 02 -06 39,630.40 58512 8/13/2002 00771 JOHNSON, RICK DEER REMOVAL - JUN & JUL 400.00 58513 8/13/2002 01894 KELLY & FAWCETT PA LEGAL SERVICES - JUL 21,587.56 PROSECUTION SRVS - JUL 9,825.00 58514 8/13/2002 00393 LABOR & INDUSTRY, DEPT OF BOILER LICENSE RENEWAL 30.00 BOILER & AIR TANK EXEMPTION 60.00 BOILER & AIR TANK EXEMPTION 80.00 58515 8/13/2002 00932 MAPLEWOOD BAKERY BIRTHDAY CAKES 61.00 58516 8/13/2002 02442 MERCER GROUP INC, THE FIRE & EMS STRATEGIC PLAN - JULY 1,225.00 58517 8/13/2002 00986 METROPOLITAN COUNCIL MONTHLY SAC - JUL 28,512.00 58518 8/13/2002 00901 MGFOA 2002 ANNUAL CONFERENCE 420.00 58519 8/13/2002 01023 MN COUNTY ATTORNEYS ASSN ADMIN FORFEITURE FORMS 58.04 58520 8/13/2002 01051 MN OCCUPATIONAL HEALTH PRE - PLACEMENT EXAMS 894.00 58521 8/13/2002 02557 MN PLANNING ASSN MN PLANNING ASSN MEMBERSHIP 20.00 58522 8/13/2002 01028 MN STATE TREASURER STAX MONTHLY SURTAX - JUL 6,512.47 58523 8/13/2002 01213 OLSON, JULIE REIMBURSE MEALS 7/6 TO 7/13 60.42 58524 8/13/2002 00001 ONE TIME VENDOR REF SHEILA FALLS - MEMBERSHIP 372.72 58525 8/13/2002 00001 ONE TIME VENDOR REF CHARLES TURNER - TOURNEY 125.00 58526 8/13/2002 00001 ONE TIME VENDOR REF BRIAN MULARKY - TOURNEY 125.00 58527 8/13/2002 00001 ONE TIME VENDOR REF KERRY LOPEZ - SHORTRIDG - CAMP 110.00 58528 8/13/2002 00001 ONE TIME VENDOR REF ERNEST RHONEY - MEMBERSHIP 90.00 58529 8/13/2002 00001 ONE TIME VENDOR REFUND MATT LEDVINA - APA MEMBER; 65.00 58530 8/13/2002 00001 ONE TIME VENDOR REF SOLBERG ELECTRIC - ELEC PRMT 64.00 58531 8/13/2002 00001 ONE TIME VENDOR REF DEENA WATT - SOCCER 35.00 58532 8/13/2002 00001 ONE TIME VENDOR REF JOLEEN MAGEE - SOFTBALL 15.00 58533 8/13/2002 01941 PATRICK GRAPHICS & TROPHIES PROGRAM TROPHIES 290.43 58534 8/13/2002 01263 PIKE, GARY RIEMBURSE MEALS & PARKING 7/2 TO 7 88.97 58535 8/13/2002 02558 REILLY, MICHAEL REIMBURSE MILEAGE 1/8 TO 6/18 24.27 58536 8/13/2002 00069 RISK MANAGEMENT ALTERNATIVES PRE - COLLECT PYMT 26.00 PRE - COLLECT PYMT 42.00 58537 8/13/2002 01373 ROBBINS, AUDRA REIMBURSE MILEAGE 7/12 TO 8/7 27.01 58538 8/13/2002 01387 ROSSINI, DR. JAMES FITNESS PROGRAM - JUL 100.00 58539 8/13/2002 01466 SKYHAWKS SPORTS ACADEMY 2002 SUMMER PROGRAMS 3,764.80 58540 8/13/2002 02229 SNELL MECHANICAL INC INSTALL FILTER RACK FOR POOL 1,980.00 vchlist Check Register Page: 2 08/09/2002 11:0712AM City of Maplewood Check Date Vendor Description /Account Amount 58540 8/13/2002 02229 SNELL MECHANICAL INC (Continued) HVAC EQUIP MAINT - JUL 927.00 PW HVAC EQUIP MAINT - JUL 794.00 PARK GARAGE HVAC EQUIP MAINT - J U 354.00 58541 8/13/2002 01556 SPEEDWAY SUPERAMERICA LLC FUEL 39.42 58542 8/13/2002 01503 ST PAUL BAR & REST COAT HANGER & SUPPLIES 94.44 58543 8/13/2002 01504 ST PAUL, CITY OF PROJ 01 -14 INSTALL WATER SERVICE 420.00 PROJ 01 -14 INSTALL WATER SERVICE 420.00 PROJ 01 -14 INSTALL WATER SERVICE 420.00 PROJ 01 -14 INSTALL WATER SERVICE 420.00 PROJ 01 -23 WATER SRV APPLICATION F 75.00 PROJ 01 -23 WATER SRV APPLICATION F 75.00 PROJ 01 -23 WATER SRV APPLICATION F 75.00 PROJ 01 -23 WATER SRV APPLICATION F 75.00 PROJ 01 -23 WATER SRV APPLICATION F 75.00 PROJ 01 -23 WATER SRV APPLICATION F 75.00 PROJ 01 -23 WATER SRV APPLICATION F 75.00 58544 8/13/2002 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS NO 5,842.62 58545 8/13/2002 01578 T.R.F. SUPPLY CO. JANITORIAL SUPPLIES 469.66 58546 8/13/2002 02507 TARTAN PARK/3M CLUB VISIONARY SESSION 292.62 58547 8/13/2002 02164 TOLTZ, KING, DUVALL, ANDERSON ELEC SRVS AT HAZELWOOD SOCCER F 2 58548 8/13/2002 01580 TSE, INC. NEWLETTER DELIVERY - JUN 271.77 58549 8/13/2002 02290 UNUM LIFE INSURANCE - STD SHORT -TERM DISABILITY - AUG 961.34 58550 8/13/2002 01482 VEESENMEYER, DANIEL G SOFT-CRETE "LANDING PADS" - PARTI 1,800.00 58551 8/13/2002 01759 WENGER, ROBERT REFUND - P/R DED HCMA 8/2/02 P/R 104.71 58552 8/13/2002 02112 WESTBURNE - MAPLEWOOD PLUMBING SUPPLIES 114.07 FLUSH METERS 230.75 58553 8/13/2002 01763 WESTERN WATERPROOFING CO., INC INJECTION WORK AT 1902 CTY RD B 800.00 58554 8/13/2002 01764 WESTLING, TOM TENNIS INSTRUCTOR 479.25 58555 8/13/2002 01190 XCEL ENERGY MONTHLY UTIL - STMT DATE 8/5/02 41,532.55 59 Checks in this report Total checks : 217,493.01 4 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 08/05/02 08/06/02 MN State Treasurer 08/02/02 08/06/02 MN State Treasurer 08/02/02 08/06/02 ICMA (Vantagepointe) 08/02/02 08/06/02 P.E.R.A. 08/02/02 08/07/02 Federal Reserve Bank 08/06/02 08/07/02 MN State Treasurer 08/07/02 08/08/02 MN State Treasurer 08/08/02 08/09/02 MN State Treasurer 08/08/02 08/09/02 Employees TOTAL Description Amount Drivers License /Deputy Registrar State Payroll Tax Deferred Compensation P.E. R.A. Savings Bonds Drivers License /Deputy Registrar Drivers License /Deputy Registrar Drivers License /Deputy Registrar DCRP & Flex plan payments 14,570.70 15,924.14 7,107.18 43,447.77 300.00 15,811.45 18,638.38 17,924.33 300.00 1� vch list . 08/1612002 10:24 :24AM Check Register City of Maplewood Page: 1 Check Date Vendor Description /Account Amount 58556 8/13/2002 01708 VALLEYFAIR 79 GE REGULAR ADMISSION TICKETS 11422.00 58557 8/20/2002 01908 ADMINISTRATION, DEPT OF DATA PROCESSING SRVS - JUNE 392.00 58558 8/20/2002 00055 AFFORDABLE ENGRAVING NAME TAGS 20.77 58559 8/20/2002 02560 ASSN OF MN BUILDING OFFICIALS 2003 MEMBERSHIP 400.00 58560 8/20/2002 01811 BERNATELLO'S PIZZA INC MERCH FOR RESALE 78.00 MERCH FOR RESALE 312.00 58561 8/20/2002 00211 BRAUN INTERTEC CORP. PROJ 00 -03 PROF TESTING SERVICE 2,721.25 PROJ 01 -09 CONSULTING SRVS 7,920.00 58562 8/20/2002 00240 C.S.C. CREDIT SERVICES APPLICANT BACKGROUND CHECK 50.00 58563 8/20/2002 00272 CARVER, NICHOLAS REIMBURSE MILEAGE 7/24 TO 7/26 109.50 58564 8/20/2002 00280 CENTRAL STORES LABELS 6.70 58565 8/20/2002 00327 CONVERSE, STEVE YOUTH SOFTBALL UMPIRE 165.00 58566 8/20/2002 00354 CUSTOM FIRE APPARATUS, INC. ADD ON FRONT BUMPER DISCHARGE L 9,300.00 58567 8/20/2002 02548 DAMIANI, ROB YOUTH SOFTBALL UMPIRE 90.00 58568 8/20/2002 02564 DEVRIES, LINDSEY TBALL COACH 200.00 58569 8/20/2002 00449 EDEN SYSTEMS INC 2002 USER CONFERENCE 475.00 58570 8/20/2002 00449 EDEN SYSTEMS INC PROJECT MGMT /CONSULTING 37.50 58571 8/20/2002 00460 ELK RIVER CONCRETE PRODUCTS CONCRETE SLAB WITH BASE 375.87 58572 8/20/2002 00487 F.M. FRATTALONE EXCAVATING PROJ 00 -03 GLADSTONE SO PYMT 3 262,187.37 58573 8/20/2002 00500 FEDEX EXPRESS SERVICE 11.01 58574 8/20/2002 02168 FINLEY BROS INC RESURFACE, COLOR COAT AND STRIP - 9,330.00 58575 8/20/2002 02481 FRANK, PETE REIMBURSE MILEAGE 7/30 TO 8/9 43.80 58576 8/20/2002 02559 GREINER CONSTRUCTION REPAIR LOCKER ROOM COUNTERTOP 453.00 58577 8/20/2002 00677 HOME DEPOT - GECF STATION SUPPLIES 213.83 58578 8/20/2002 00483 IDEACOM MID - AMERICA PHONE REPAIR 426.00 58579 8/20/2002 02565 JOHNSON, KATIE YOUTH SOFTBALL UMPIRE 70.00 58580 8/20/2002 00393 LABOR & INDUSTRY, DEPT OF AIR TANK INSPECTION 30.00 58581 8/20/2002 00867 LILLIE SUBURBAN NEWSPAPERS MCC ADVERTISING 268.40 58582 8/20/2002 02566 LUSHANKO, ADAM YOUTH SOFTBALL UMPIRE 126.00 58583 8/20/2002 00891 MAMA LUNCHEON MEETING - 7/18/02 16.00 58584 8/20/2002 00908 M R P A WORKSHOP REGISTRATION 70.00 58585 8/20/2002 00932 MAPLEWOOD BAKERY BIRTHDAY CAKES 106.75 58586 8/20/2002 00945 MASYS CORP STRATUS SOFTWARE MAINT - SEP 738.68 58587 8/20/2002 01819 MCLEOD USA DSL SERVICE 139.90 58588 8/20/2002 00972 MENARDS CEILING TILE 44.64 58589 8/20/2002 00982 METRO FIRE INC TNT R -30 RAM 2,885.63 58590 8/20/2002 02054 MIDWEST FENCE & MFG BACKSTOP AT JOHN GLENN SCHOOL 9,735.00 58591 8/20/2002 01079 MN CHIEFS OF POLICE ASSN PERMIT TO CARRY HANDGUN CARD FO 39.41 58592 8/20/2002 01042 MN ELEVATOR INC MCC ELEVATOR REPAIR 244.06 58593 8/20/2002 01095 MODERN FENCE & CONST INC 255'- 6' HIGH CHAIN LINK FENCE 2 58594 8/20/2002 02562 MP HANSON ASSOCIATES LEADERSHIP VISION FACILITATION 2,400.00 58595 8/20/2002 00001 ONE TIME VENDOR REF CHUCK SCOBBA - MEMBERSHIP 536.91 58596 8/20/2002 00001 ONE TIME VENDOR REF SUE ZQUTOWICZ - MEMBERSHIP 199.70 58597 8/20/2002 00001 ONE TIME VENDOR REF SHANNON LANDRY - MEMBERSHIP 168.64 58598 8/20/2002 00001 ONE TIME VENDOR REF ANDREW HAMLIN - MEMBERSHIP 125.00 58599 8/20/2002 00001 ONE TIME VENDOR REF KENT SIEFFERT - TOURNAMENT 125.00 58600 8/20/2002 00001 ONE TIME VENDOR REF DAVE WHYTE - TOURNAMENT 125.00 58601 8/20/2002 00001 ONE TIME VENDOR REF FRIENDSHIP CONNECTION - GROU 120.40 58602 8/20/2002 00001 ONE TIME VENDOR REF KERI FREUND - MCC PROGRAM 120.00 58603 8/20/2002 00001 ONE TIME VENDOR REF LINDA KEMP - SOCCER 110.00 58604 8/20/2002 00001 ONE TIME VENDOR REF KRISTEN FAHEY - LIFEGUARD TRN 65.00 58605 8/20/2002 00001 ONE TIME VENDOR REF EDNA SPANGLER - MEMBERSHIP 58.31 58606 8/20/2002 00001 ONE TIME VENDOR REF KIM TERRELL - SOCCER 55.00 58607 8/20/2002 00001 ONE TIME VENDOR REF MICHELLE L ROSAVER - OVERPAID 55.00 vchlist Check Register Page: 2 08/16/2002 10:2424AM City of Maplewood Check Date Vendor Description /Account Amount 58608 8/20/2002 00001 ONE TIME VENDOR REF JOHN GERVER - PERMIT FEE 50.00 58609 8/20/2002 00001 ONE TIME VENDOR REF PAUL SIKORA - MEMBERSHIP 49.98 58610 8/20/2002 00001 ONE TIME VENDOR REF DAVID RACHIE - SOCCER 40.00 58611 8/20/2002 00001 ONE TIME VENDOR REF BAY VANG - SOCCER . 35.00 58612 8/20/2002 00001 ONE TIME VENDOR REF JOHN SWARD - SOCCER 35.00 58613 8/20/2002 00001 ONE TIME VENDOR REF SHARON WILLIAMS - TENNIS 7.50 58614 8/20/2002 00001 ONE TIME VENDOR REF SALLY FOLEY - NATURE CTR PRO 6.00 58615 8/20/2002 01254 PEPSI -COLA COMPANY MERCH FOR RESALE 348.70 58616 8/20/2002 01270 PITNEY BOWES INC STOPGUARD RATE PLAN THRU 8/31/03 237.00 ELECTRONIC SCALE MAINT THRU 8/31 372.00 MAIL MACHINE MAINT THRU 8/31/03 1,856.00 58617 8/20/2002 02061 PRAIRIE EQUIPMENT CO INC PUMP RENTAL 2,400.51 58618 8/20/2002 02491 PUBLIC SAFETY MARKETING INC EMS RESPONDER COATS 20,929.00 EMS PANTS 9,345.00 58619 8/20/2002 01331 RABBETT, KEVIN REIMBURSE MEALS 8/5 TO 8/7 21.17 58620 8/20/2002 01344 RAMSEY COUNTY PARKS & REC. BATTLE CRK PARK RENTAL - DAMAGE C 195.00 58621 8/20/2002 01337 RAMSEY COUNTY -PROP REC & REV DATA PROCESSING SRVS - JUNE 1,400.00 58622 8/20/2002 01360 REINHART FOODSERVICE MERCH FOR RESALE 495.68 MERCH FOR RESALE -9.43 MERCH FOR RESALE CREDIT -48.63 MERCH FOR RESALE 434.80 MERCH FOR RESALE 325.58 58623 8/20/2002 00069 RISK MANAGEMENT ALTERNATIVES COMMISSION PYMT TO COLLECTIONS 109.68 COMMISSION PYMT TO COLLECTIONS 220.61 58624 8/20/2002 01452 SHEA TECHNOLOGIES SERVER AS QUOTED INCLUDES MICRO 6,983.71 58625 8/20/2002 01463 SISTER ROSALIND GEFRE MCC MASSAGES - JUL 1,848.00 58626 8/20/2002 01545 SUBURBAN RATE AUTHORITY 2002 MEMBERSHIP - 2ND HALF 1,600.00 58627 8/20/2002 01572 SYSTEMS SUPPLY, INC. TONER 481.23 58628 8/20/2002 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS NO 297.49 PROJ 01 -15 CTY RD D PYMT 3 220,768.88 58629 8/20/2002 02164 TOLTZ, KING, DUVALL, ANDERSON PROJ 01 -29 PROF SERVICES THRU 6/29 3,350.16 58630 8/20/2002 01649 TRI -STATE BOBCAT,INC. INSTALL AUXILLARY HYDRAULICS 596.77 58631 8/20/2002 02176 TRUHLER, REBECCA TBALL COACH 150.00 58632 8/20/2002 02069 ULTIMATE DRAIN SERVICES INC PROJ 01 -15 SINK TO STACK CHECK 80.00 PROJ 01 -29 CAMERA INSPECTED 150.00 58633 8/20/2002 01683 UNIFORMS UNLIMITED INC BADGE REFURBISH 15.98 EMT PANTS 77.90 58634 8/20/2002 01690 UNITED HOSPITAL PRE - PLACEMENT SCREENING 210.00 58635 8/20/2002 01734 WALSH, WILLIAM P. COMMERICAL PLUMBING INSPECTION 789.00 58636 8/20/2002 01750 WATSON CO INC, THE MERCH FOR RESALE 624.10 MERCH FOR RESALE 185.83 58637 8/20/2002 02243 WINDSOR COMPANIES INC INSTALL BLACK HILL SPRUCE TREES 3,600.00 58638 8/20/2002 01807 ZWIEG, SUSAN REIMBURSE FOR MILEAGE 8/6 10.95 83 Checks in this report Total checks: 598,895.18 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Pam Description 08/07/02 08/09/02 MN Dept of Natural Resources DNR electronic licenses 08/09/02 08/12/02 MN State Treasurer Drivers License /Deputy Registrar 08/12/02 08/13/02 MN State Treasurer Drivers License /Deputy Registrar 08/13/02 08/14/02 MN State Treasurer Drivers License /Deputy Registrar 08/14/02 08/15/02 MN State Treasurer Drivers License /Deputy Registrar 08/15/02 08/15/02 Wells Fargo Investment purchase 08/15/02 08/15/02 JP Morgan Chase Investment purchase 08/15/02 08/16/02 MN State Treasurer Drivers License /Deputy Registrar 08/15/02 08/16/02 Employees DCRP & Flex plan payments 08/16/02 08/19/02 MN State Treasurer Drivers License /Deputy Registrar 08/16/02 08/19/02 U.S. Treasurer Federal Payroll Tax 08/07/02 08/19/02 MN Dept of Revenue Sales Tax TOTAL Amount 597.50 15, 711.22 20,664.61 12,225.75 10,141.00 994,569.72 2 14,737.61 1,405.40 10,136.98 86 5,291.00 v,vd-y, I vv.v I CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD E3 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 08/16/02 COLLINS, KENNETH 357.47 dd 08/16/02 JUENEMANN, KATHLEEN 357.47 dd 08/16/02 KOPPEN, MARVIN 357.47 dd 08/16/02 DARST, ROBERTA 1 dd 08/16/02 FURSMAN, RICHARD 4,396.52 dd 08/16/02 FRANK, PETER 480.00 dd 08/16/02 SCHLINGMAN, PAUL 1 dd 08/16/02 SEEGER, GERALD 514.75 dd 08/16/02 SWANSON, LYLE 1 dd 08/16/02 YOUNG, DILLON 772.79 dd 08/16/02 CARLSON, THERESE 2,017.99 dd 08/16/02 EDSON, KAREN 250.00 dd 08/16/02 LE, SHERYL 3,487.99 dd 08/16/02 FAUST, DANIEL 3,637.14 dd 08/16/02 URBANSKI, HOLLY 1,581.54 dd 08/16/02 ANDERSON, CAROLE 853.78 dd 08/16/02 BAUMAN, GAYLE 2 dd 08/16/02 JACKSON, MARY, 1,664.74 dd _ 08/16/02 KELSEY, CONNIE 848.91 dd 08/16/02 TETZLAFF, JUDY 102.34 dd 08/16/02 FRY, PATRICIA 1 dd 08/16/02 GUILFOILE, KAREN 2 dd 08/16/02 OSTER, ANDREA 1,611.94 dd 08/16/02 CAROE, JEANETTE 1 dd 08/16/02 JAGOE, CAROL 1 dd 08/16/02 JOHNSON, BONNIE 928.17 dd 08/16/02 OLSON, SANDRA 1,431.98 dd 08/16/02 WEAVER, KRISTINE 1,480.05 dd 08/16/02 CORCORAN, THERESA 1,327.12 dd 08/16/02 MARTINSON, CAROL 1,490.34 dd 08/16/02 POWELL, PHILIP 1,860.59 dd 08/16/02 SPANGLER, EDNA 3 02.5 0 dd 08/16/02 THOMALLA, DAVID 3322.96 dd 08/16/02 WINGER, DONALD 3 dd 08/16/02 ABEL, CLINT 1 dd 08/16/02 ALDRIDGE, MARK 2,274.56 dd 08/16/02 ANDREWS, SCOTT 2 dd 08/16/02 BAKKE, LONN 2 dd 08/16/02 BANICK, JOHN 2 dd 08/16/02 BELDE, STANLEY 2,523.38 dd 08/16/02 BIERDEMAN, BRIAN 1 dd 08/16/02 BOHL, JOHN 2,475.57 dd 08/16/02 BUSACK, DANIEL 2 dd 08/16/02 DOBLAR, RICHARD 356.7.9 E3 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 08/16/02 HALWEG, KEVIN 3,735.72 dd 08/16/02 HEINZ, STEPHEN 2,343.89 dd 08/16/02 HIEBERT, STEVEN 2,523.38 dd 08/16/02 JOHNSON, KEVIN 3 dd 08/16/02 KARIS, FLINT 2,681.06 dd 08/16/02 KONG, TOMMY L842.21 dd 08/16/02 KROLL, BRETT 1,939.44 dd 08/16/02 KVAM, DAVID 2,996.48 dd 08/16/02 LARSON, DANIEL 2,144.50 dd 08/16/02 LU, JOHNNIE 2,236.74 dd 08/16/02 MARINO, JASON 1,565.60 dd 08/16/02 MARTIN, JERROLD 1,627.27 dd 08/16/02 METRY, ALESIA 1 dd 08/16/02 OLSON, JULIE 2 dd 08/16/02 PALMA, STEVEN 2,282.37 dd 08/16/02 PIKE, GARY 2 dd 08/16/02 RABBETT, KEVIN 2,598.90 dd 08/16/02 STEFFEN, SCOTT 2,838.77 dd 08/16/02 STOCKTON, DERRELL 2 dd 08/16/02 SZCZEPANSKI, THOMAS 2,222.35 dd 08/16/02 TRAN, JOSEPH . 1,819.20 dd 08/16/02 WATCZAK, LAURA 2 dd 08/16/02 WENZEL, JAY 2 dd 08/16/02 XIONG, KAO 1,442.06 dd 08/16/02 BARTZ, PAUL 2 dd 08/16/02 BERGERON, JOSEPH 2,564.64 dd 08/16/02 CROTTY, KERRY 2 dd 08/16/02 DUGAS, MICHAEL 1 dd 08/16/02 DUNK, ALICE 2,508.14 dd 08/16/02 ERICKSON, VIRGINIA 2 dd 08/16/02 EVERSON, PAUL 1,686.60 dd 08/16/02 FLOR, TIMOTHY 2 dd 08/16/02 FRASER, JOHN 2,321.03 dd 08/16/02 HALWEG, JODI 1 dd 08/16/02 KATZMAN, BARBARA 525.00 dd 08/16/02 MORNING, TIMOTHY 1,216.34 dd 08/16/02 MORNING, TIMOTHY 313.28 dd 08/16/02 PARSONS, KURT 1,697.06 dd 08/16/02 ROSSMAN, DAVID 2,403.04 dd 08/16/02 THIENES, PAUL 2,499.55 dd 08/16/02 GERVAIS -JR, CLARENCE 2,289.90 dd 08/16/02 BOYER, SCOTT 1,827.44 dd 08/16/02 FEHR, JOSEPH 1,674.34 dd 08/16/02 FLAUGHER, JAYME 1,674.34 dd 08/16/02 LAFFERTY, WALTER 1 dd 08/16/02 LINN, BRYAN 15450.34 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 10 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 08/16/02 PACOLT, MARSHA 1,849.06 dd 08/16/02 RABINE, JANET 1 dd 08/16/02 SCHAULS, ADAM 823.16 dd 08/16/02 SCHREIER, JENNIFER 102.90 dd 08/16/02 STAHNKE, JULIE 2,041.78 dd 08/16/02 LUKIN, STEVEN 2 dd 08/16/02 SVENDSEN, RUSTIN 2,415.14 dd 08/16/02 ZWIEG, SUSAN 1,656.12 dd 08/16/02 DOLLERSCHELL, ROBERT 260.67 dd 08/16/02 AHL, R. CHARLES 3 dd 08/16/02 NIVEN, AMY 1 dd 08/16/02 PRIEFER, WILLIAM 2,152.74 dd 08/16/02 WEGWERTH, JUDITH 1 dd 08/16/02 BRINK, TROY L364.56 dd 08/16/02 DEBILZAN, THOMAS 1 dd 08/16/02 EDGE, DOUGLAS 1,698.22 dd 08/16/02 KANE, MICHAEL 2,341.54 dd 08/16/02 LUNDSTEN, LANCE 2,706.02 dd 08/16/02 LUTZ, DAVID 2 dd 08/16/02 MEYER, GERALD 1,730.34 dd 08/16/02 NAGEL, BRYAN 1 dd 08/16/02 OSWALD, ERICK 2,160.90 dd 08/16/02 TEVLIN, TODD 1,724.79 dd 08/16/02 BOHMBACH, JOSHUA 1 dd 08/16/02 CAVETT, CHRISTOPHER 2,828.79 dd 08/16/02 DUCHARME, JOHN 2,150.26 dd 08/16/02 LINDBLOM, RANDAL 2,895.92 dd 08/16/02 PECK, DENNIS 2 dd 08/16/02 PRIEBE, WILLIAM 2,681.94 dd 08/16/02 SCHACHT, ERIN 1 dd 08/16/02 ANDERSON, BRUCE 3 dd 08/16/02 DOHERTY, KATHLEEN 1,611.95 dd 08/16/02 BORGLUM, DUSTIN 1 dd 08/16/02 FINNEGAN, TIMOTHY 1 dd 08/16/02 LUND, ERIC 1 dd 08/16/02 MARUSKA, MARK 2,341.54 dd 08/16/02 NAUGHTON, JOHN 1 dd 08/16/02 SCHINDELDECKER, JAMES 1 dd 08/16/02 BIESANZ, OAKLEY 1 dd 08/16/02 GREW- HAYMAN, JANET 903.97 dd 08/16/02 HUTCHINSON, ANN 1,921.54 dd 08/16/02 KOS, HEATHER 390.00 dd 08/16/02 NELSON, JEAN 949.78 dd 08/16/02 GAYNOR, VIRGINIA 1 dd 08/16/02 COLEMAN, MELINDA 3 dd 08/16/02 EKSTRAND, THOMAS 2 10 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 11 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 08/16/02 KROLL, LISA 985.55 dd 08/16/02 LIVINGSTON, JOYCE 921.37 dd 08/16/02 SINDT, ANDREA 1,331.94 dd 08/16/02 THOMPSON, DEBRA 584.94 dd 08/16/02 YOUNG, TAMELA 1 dd 08/16/02 BERGO, CHAD 1 dd 08/16/02 FINWALL, SHANN 1 dd 08/16/02 ROBERTS, KENNETH 2 dd 08/16/02 CARVER, NICHOLAS 2 dd 08/16/02 FISHER, DAVID 2,608.78 dd 08/16/02 SWAN, DAVID 783.75 dd 08/16/02 ANZALDI, MANDY 889.00 dd 08/16/02 BJORK, BRANDON 507.38 dd 08/16/02 DIPPONG, ANN 575.51 dd 08/16/02 FINN, GREGORY 1 dd 08/16/02 GRAF, MICHAEL 1 dd 08/16/02 KELLY, LISA 1 dd 08/16/02 LARSON, MEGAN 350.00 dd 08/16/02 NIEMCZYK, BRIAN 130.00 dd 08/16/02 ROBBINS, AUDRA 1,572.74 dd 08/16/02 TAUBMAN, DOUGLAS 2,439.86 dd 08/16/02 BREHEIM, ROGER 1 dd 08/16/02 NORDQUIST, RICHARD 1 dd 08/16/02 SCHULTZ, SCOTT 1 dd 08/16/02 CROSSON, LINDA 2,046.34 dd 08/16/02 EASTMAN, THOMAS 2,277.54 dd 08/16/02 ERICKSON, KYLE 550.99 dd 08/16/02 HABLE, NATASHA 155.40 dd 08/16/02 HERSOM, HEIDI 1 dd 08/16/02 LARSON, DEBRA 321.19 dd 08/16/02 MCCLUNG, HEATHER 375.72 dd 08/16/02 ROA, MILTON 314.18 dd 08/16/02 STAPLES, PAULINE 2,565.11 dd 08/16/02 ABRAHAMSON, REBECCA 551.71 dd 08/16/02 ATKINS, KATHERINE 189.71 dd 08/16/02 BADEN, ALISON 254.81 dd 08/16/02 CORNER, AMY 83.20 dd 08/16/02 CRONIN, CHAD 342.55 dd 08/16/02 DOTY, JANET 341.45 dd 08/16/02 HORWATH, RONALD 1 dd 08/16/02 KERSCHNER, JOLENE 539.70 dd 08/16/02 KOEHNEN, AMY 39.60 dd 08/16/02 KRONHOLM, KATHRYN 655.78 dd 08/16/02 LAWSON, JOSHUA 133.25 dd 08/16/02 POWERS, JESSICA 646.39 dd 08/16/02 SCHAEFER, ROB 426.18 11 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 12 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 08/16/02 SCHULTZ, PETER 123.50 dd 08/16/02 SIMONSON, JUSTIN 540.50 dd 08/16/02 WILHELM, MELISSA 273.00 dd 08/16/02 WORWA, LINDSAY 270.10 dd 08/16/02 GROPPOLI, LINDA 202.73 dd 08/16/02 RENSLOW, RITA 268.25 dd 08/16/02 CRAWFORD - JR. RAYMOND 323.85 dd 08/16/02 LONETTI, JAMES 825.23 dd 08/16/02 PRINS, KELLY 873.34 dd 08/16/02 REILLY, MICHAEL 1 dd 08/16/02 SARPONG, SEAN 370.60 dd 08/16/02 AICHELE, CRAIG 1,661.30 dd 08/16/02 FOWLDS, MYCHAL 1,582.08 dd 08/16/02 HURLEY, STEPHEN 2,608.78 Wf 90042 08/16/02 CARDINAL, ROBERT 406.20 Wf 90043 08/16/02 WASILUK, JULIE 3 5 7.47 Wf 90044 08/16/02 KARSTENS, BRAD 50.00 Wf 90045 08/16/02 JAHN, DAVID 1,454.34 Wf 90046 08/16/02 MORIN, TROY 204.00 Wf 90047 08/16/02 GENNOW, PAMELA 550.00 Wf 90048 08/16/02 MATHEYS, ALANA 1 Wf 90049 08/16/02 HANSEN, LORI 1,464.74 Wf 90050 08/16/02 VIETOR, LORRAINE 1 Wf 90051 08/16/02 PALANK, MARY 1,490.34 Wf 90052 08/16/02 RICHIE, CAROLE 1 Wf 90053 08/16/02 SVENDSEN, JOANNE 1,655.74 Wf 90054 08/16/02 TICHY, PAMELA 114.00 Wf 90055 08/16/02 STEINER, JOSEPH 726.00 Wf 90056 08/16/02 WELCHLIN, CABOT 978.80 Wf 90056 08/16/02 WELCHLIN, CABOT 2 Wf 90057 08/16/02 SHORTREED, MICHAEL 2,443.18 Wf 90058 08/16/02 CUDE, LARRY 418.59 Wf 90059 08/16/02 FREBERG, RONALD 2 Wf 90060 08/16/02 JONES, DONALD 2,018.18 Wf 90061 08/16/02 ELIAS, JAMES 2,538.14 Wf 90062 08/16/02 GROVER, CAROLYN 1 Wf 90063 08/16/02 JAROSCH, JONATHAN 771.31 Wf 90064 08/16/02 CARVER, JUSTIN 201.25 Wf 90065 08/16/02 EDSON, DAVID 1 Wf 90066 08/16/02 GOODRICH, CHAD 288.00 Wf 90067 08/16/02 HELEY, ROLAND 1,699.14 Wf 90068 08/16/02 HINNENKAMP, GARY 1 Wf 90069 08/16/02 LINDORFF, DENNIS 1 Wf 90070 08/16/02 NAUGHTON, RYAN 674.50 Wf 90071 08/16/02 NOVAK, MICHAEL 1 Wf 90072 08/16/02 GERNES, CAROLE 493.13 12 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 13 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 90073 08/16/02 SOUTTER, CHRISTINE 72.75 Wf 90074 08/16/02 WORDEN, KRISTEN 109.25 Wf 90075 08/16/02 BUNCE, LARRY 1,788.74 Wf 90076 08/16/02 KONEWKO, DUWAYNE 1,052.00 Wf 90077 08/16/02 WENGER, ROBERT 685.22 Wf 90077 08/16/02 WENGER, ROBERT 3,617.21 Wf 90078 08/16/02 BALLESTRAZZE, THAD 202.50 Wf 90079 08/16/02 BUSMAN, CHRISTINA 621.00 Wf 90080 08/16/02 DEGREE, AMANDA 632.50 Wf 90081 08/16/02 EGGIMANN, LINDSEY 384.00 Wf 90082 08/16/02 FRANK, LAURA 720.00 Wf 90083 08/16/02 GEBHARD, JILLIAN 700.01 Wf 90084 08/16/02 GLASS, DANIEL 33.00 Wf 90085 08/16/02 GYSBERS, HEATHER 920.00 Wf 90086 08/16/02 HEIDE, JACQUE 60.00 Wf 90087 08/16/02 HJERMSTAD, MEGAN 318.50 Wf 90088 08/16/02 HOIUM, PHILIP 104.00 Wf 90089 08/16/02 HOIUM, SCOTT 192.00 Wf 90090 08/16/02 KYRK, CHELSEY 40.00 Wf 90091 08/16/02 LUTHER, MICHAEL 75.00 Wf 90092 08/16/02 O'GRADY, ZACHARY 80.00 Wf 90093 08/16/02 OHLHAUSER, MEGHAN 630.39 Wf 90094 08/16/02 PALANK, MANDY 206.25 Wf 90095 08/16/02 SIMON, JAMES 9.00 Wf 90096 08/16/02 STEINER, ANN 162.00 Wf 90097 08/16/02 UNGAR, KRISTOPHER 190.00 Wf 90098 08/16/02 WERNER, KATIE 243.75 Wf 90099 08/16/02 ZIELINSKI, JOSEPH 88.00 Wf 90100 08/16/02 GERMAIN, DAVID 1,683.14 Wf 90101 08/16/02 HAAG, MARK 1,790.46 Wf 90102 08/16/02 NADEAU, EDWARD 2,341.54 Wf 90103 08/16/02 GLASS, JEAN 1 Wf 90104 08/16/02 HOIUM, SHEILA 963.52 Wf 90105 08/16/02 LOWRY, REBECCA 198.80 Wf 90106 08/16/02 MOY, PAMELA 348.24 Wf 90107 08/16/02 PARTLOW, JOSHUA 185.00 Wf 90108 08/16/02 RIDLEHOOVER, KATE 163.25 Wf 90109 08/16/02 SANTIAGO -SOLA, JESSICA 344.35 Wf 90110 08/16/02 SCHMIDT, RUSSELL 1 Wf 90111 08/16/02 SHOBERG, CARY 669.89 Wf 90112 08/16/02 STANSELL, DARYL 83.30 Wf 90113 08/16/02 TOLBERT, FRANCINE 159.75 Wf 90114 08/16/02 UNGER, MARGARET 609.59 Wf 90115 08/16/02 VELASQUEZ, ANGELA 317.42 Wf 90116 08/16/02 ANDERSON, CALEB 136.50 Wf 90117 08/16/02 BRENEMAN, NEIL 340.35 13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD imlj CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 90118 08/16/02 CHAPMAN, JENNY 317.19 Wf 90119 08/16/02 COSTA, JOSEPH 19.60 Wf 90120 08/16/02 DEMPSEY, BETH 87.20 Wf 90121 08/16/02 DIERICH, ANDREA 97.50 Wf 90122 08/16/02 DUNN, RYAN 603.86 Wf 90123 08/16/02 FALKENSTEIN, MONICA 303.41 Wf 90124 08/16/02 FINNEGAN, KAREN 72.00 Wf 90125 08/16/02 FONTAINE, ANTHONY 53.66 Wf 90126 08/16/02 FRETZ, SARAH 487.31 Wf 90127 08/16/02 FUITH, RYAN 118.25 Wf 90128 08/16/02 GRUENHAGEN, LINDA 322.25 Wf 90129 08/16/02 GUZIK, JENNIFER 334.75 Wf 90130 08/16/02 HAGSTROM, LINDSEY 190.00 Wf 90131 08/16/02 HEINN, REBECCA 4.48 Wf 90132 08/16/02 HOLMGREN, LEAH 719.51 Wf 90133 08/16/02 HOULE, DENISE 187.20 Wf 90134 08/16/02 HUPPERT, ERIN 359.10 Wf 90135 08/16/02 JOHNSON, ROBERT 717.25 Wf 90136 08/16/02 JOHNSON, STETSON 660.80 Wf 90137 08/16/02 JOYER, MARTI 236.00 Wf 90138 08/16/02 KILGORE, MARGO 18.00 Wf 90139 08/16/02 KOEHNEN, MARY 320.00 Wf 90140 08/16/02 LINDSTROM, AMANDA 143.00 Wf 90141 08/16/02 MCMAHON, MELISSA 477.15 Wf 90142 08/16/02 MELCHER, ROBERT 136.50 Wf 90143 08/16/02 MILLS, ANNE 275.23 Wf 90144 08/16/02 MISEMER, BENJAMIN 29.25 Wf 90145 08/16/02 MOSSONG, ANDREA 482.62 Wf 90146 08/16/02 O'REAGAN, CHRISTINE 42.00 Wf 90147 08/16/02 OLSON, ABIGAIL 300.49 Wf 90148 08/16/02 OLSON, MARGRET 113.75 Wf 90149 08/16/02 PEHOSKI, JOEL 394.98 Wf 90150 08/16/02 PROESCH, ANDY 167.26 Wf 90151 08/16/02 QUISTAD, ELISABETH 142.35 Wf 90152 08/16/02 RENSTROM, KEVIN 106.80 Wf 90153 08/16/02 RODEN, JASON 17.50 Wf 90154 08/16/02 SMITLEY, SHARON 278.20 Wf 90155 08/16/02 TUPY, MARCUS 215.70 Wf 90156 08/16/02 WAGNER, ERIC 182.00 Wf 90157 08/16/02 WARNER, CAROLYN 132.40 Wf 90158 08/16/02 WEDES, CARYL 145.95 Wf 90159 08/16/02 WELTER, ELIZABETH 431.11 Wf 90160 08/16/02 WHITE, NICOLE 193.51 Wf 90161 08/16/02 WHITE, TIMOTHY 304.20 Wf 90162 08/16/02 ZIELINSKI, JENNIFER 612.43 Wf 90163 08/16/02 BOSLEY, CAROL 232.30 imlj CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 15 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 90164 08/16/02 EVEGAN, LAVITTA 118.50 Wf 90165 08/16/02 GLASS, GILLIAN 404.25 Wf 90166 08/16/02 HANSEN, ANNA 361.80 Wf 90167 08/16/02 SCHROEDER, KATHLEEN 74.40 Wf 90168 08/16/02 SHERRILL, CAITLIN 228.00 Wf 90169 08/16/02 BEHAN, JAMES 1,539.74 Wf 90170 08/16/02 COLLINS, ASHLEY 133.35 Wf 90171 08/16/02 DIXON, NICOLE 85.15 Wf 90172 08/16/02 DOUGLASS, TOM 837.71 Wf 90173 08/16/02 ECKER, JOHN 165.10 Wf 90174 08/16/02 HERRON, MICHELLE 65.50 Wf 90175 08/16/02 KOSKI, JOHN 1,097.54 Wf 90176 08/16/02 KYRK, ASHLEY 304.75 Wf 90177 08/16/02 PATTRRSON, ALBERT 878.03 Wf 90178 08/16/02 PETERSON, LYNDSAY 113.00 Wf 90179 08/16/02 PRINS, MELISSA 173.25 Wf 90180 08/16/02 RISTOW, JONATHAN 83.40 Wf 90181 08/16/02 SCHMIDT, WILLIAM 138.80 Wf 90182 08/16/02 SCHULZE, BRIAN 48.30 Wf 90183 08/16/02 SEVERSON, HOLLY 119.20 Wf 90184 08/16/02 YOUNG, MATTHEW 53.20 Wf 90185 08/16/02 ZIEMER, NICOLE 189.95 Wf 90186 08/16/02 MULVANEY, DENNIS 1 Wf 90187 08/16/02 PRIEM, STEVEN 1,691.94 403,353.35 15 AGENDA NO. e"" "on by Council Date- En J .,_rt..a AGENDA REPORT d.li TO: City Manager FROM: Finance Director RE: Annual Maplewood Historical Society Payment DATE: August 14, 2002 On September 11, 2001 the City Council approved a motion to include a $2,000 payment to the Maplewood Historical Society in the city's budget each year. This annual paymenet has been incorporated in the 2002 Budget. Council authorization is needed annually to make the $2,000 payment. P \perm \mhspayment AGENDA NO. ° r/ Aetzdn by Council D ate AGENDA REPORT Mod ified Rejected � TO: City Manager FROM: Finance Director RE: BUDGET CHANGES FOR INTERFUND TRANSFERS DATE: August 15, 2002 There are three public works improvement projects that are in progress which require transfers from the Sewer Fund. The projects and transfers required are listed on the attachment. The City Council has already approved the financing plans for the projects and has authorized the interfund transfers. At this time it is recommended that the City Council approve the appropriate budget changes in the Sewer Fund and the Public Improvement Projects Fund for these transfers that total $22,400. P\ agn \budgetchangesfortransfers.doc FILE NAME: SEWER FUND TRANSFERS OUT LOCATION: p: \FINANCE \excel \MISC DATE: 15- Aug -02 PREPARED BY: DF /GB SEWER FUND RESIDUAL EQUITY TRANSFERS OUT FUND PROJECT TITLE 5111 99 -13 Bartelmy Acres Neighborhood Streets 514 00 -03 Gladstone South Neighborhood Streets 515 00 -04 Tilsen South Neighborhood Streets 516 00 -05 Gladstone West Neighborhood Streets 518 00 -11 Lift Station 2 Replacement 519 01 -09 Sewer Replacement Lakewood Drive 520 01 -14 English Street - Frost to Hwy 36 521 01 -15 County Rd. D & Bellaire, White Bear to Lydia 523 01 -04 Bush Avenue 527 01 -29 Eldridge Ave., McMenemy to Desoto 528 01 -21 Sewer Repair - North Rice Street 529 02 -02 Markham Pond Outlet Improvements 530 02 -04 Maple Hills Lift Station Relocation 26,600 16,350 Funds closed TOTAL PER PIP STATUS REPORT DATED 7 -31 -02 09:02 AM SCHEDULED I TRANSFERS I TRANSFERS AMOUNT MADE DUE 37,700 37 0 153,500 153,500 0 59,400 43,000 16,400 48,388 48 0 265,600 265,600 0 587,213 REV. BONDS 39,350 39,350 0 49,750 49,750 0 9 9 0 2 2 150,000 150,000 0 4,000 4 82,848 82,848 0 26,600 16,350 n/a 1 896,322 22,400 AGENDA NO. ,diction by Council Epic . . k- . AGENDA REPORT o d y �p jec - ed TO: City Manager FROM: Finance Directorr��✓"' RE: Transfer To Close Fund For Arcade Street Project DATE: August 15, 2002 The Arcade Street -North of Keller Parkway Project (96 -22) has been completed and the state aid money has been received. Expenditures for this project were under the budget and there is a surplus of $18,312.87 in the fund for this project. It is recommended that the Council close this project, approve a transfer of $14,000.00 to the WAC Fund -St. Paul Water District, approve a transfer of $4,312.87 to the Street Construction State Aid Fund and authorize the appropriate budget changes. P: \FINANCE \WORD\AGN \CLOSE9622.DOC Agenda # MEMORANDUM TO: FROM: SUBJECT: APPLICANT: LOCATION: DATE: INTRODUCTION City Manager Ken Roberts, Associate Planner Conditional Use Permit Review Forest Products 2650 Maplewood Drive August 19, 2002 Ace= by Council � Date Mwod'ifi The conditional use permit (CUP) for Forest Products is due for review. The CUP is for an 8,400 square foot office /warehouse building constructed closer than 350 feet to residential property. The business is a woodworking shop with wood storage and showroom space at 2650. Maplewood Drive. BACKGROUND On May 8 2000, the city council approved the following for this project: 1. A CUP to construct a building closer than 350 feet to residential property. 2. A 22 -foot building setback variance from the Highway 61 right -of -way. 3. A 7 -foot parking lot setback variance from the frontage road right -of -way. 4. A 5 percent impervious surface variance. 5. The design plans. On July 23, 2001, the city council reviewed this permit and agreed to review it again in one year. DISCUSSION The one outstanding item with this project is the construction of a dumpster enclosure. The owners initially proposed storing their dumpster indoors. The city's fire marshal indicated, however, that sawdust and other possible flammable materials stored in the dumpster could pose a fire safety hazard. As such, he required the owners to store the dumpster outside of the building. City code states that property owners who keep their dumpsters outside of a building must keep them in an enclosure. To this end, the owner has started constructing an enclosure near the southeast corner of the parking lot. Recent health problems have slowed his completion of the enclosure, however. Forest Products has agreed to have the enclosure completed by October 1 this year. Staff also .is holding $2,000 in escrow for the completion of the site work. Therefore, staff finds the October 1 date for the. completion of the enclosure as reasonable. RECOMMENDATION Review the conditional use permit for Forest Products at 2650 Maplewood Drive again in one year. Sec 4 /Forest Products 02.doc Attachments: 1. Location Map 2. Property Line /Zoning Map 3. Site Plan 4. Elevations 5. City Council minutes dated 5 -8 -2000 Attachment 1 VADNAIS HEIGHTS o� O Q _ � � o W � 3 4. w 1 p � 2. 1. SUMMI CT . 2. CIR. YY S`T o J G�' 3. 0 • 3 DULUTH CCT 4. LYDIA ST. �k HH BM AVE. ° BEAM O a $ Z O Z► v Mvrich Kohiman W Po rvis LAke in _ LAI Lake OHLUAAN AVE. � v J z C J J'� COUNTY ROAD C m ca co C4 DR AL.M (3 Z W LE OR T. P �' i a 14 OR CONNOR Cdr AVE. C W CT. �pt�t AVE. p BROOKS �n �Qp AVE. 8800 5 W SEX TANT ? CT. t' A vE. 's ® ANT AVE. � � GERVAIS A VE. S GERVAIS • GRANDVIEW AVE. p VIKING DR. La ce SHERREN AVE. Knucaa i 8= 8 COPE -mom z N Ke ller —1 J LARK 15 CT. W v AVE. VIKING DR. >r W ` Lake CO. < RD. N v LAURIE RD. Z s w < o � A W LAURIE CT. i o LELANO RD. SANK URST r < ac i W U) JUNCTION AVE. B o BuRKE rt. � � o � a �� ® a RKE BURKE AV F AVE. rD 8U AVE. A Afopho P+o Qv (1) CHAMBERS ST o ( I o Et.DRIDGE AV .�. 0� p� LN• � ELDR IOGE AVE. � BEo SSE �,vE. BELMONT AVE. Loke vN, coo :. SKILLMAN AV. ER SKL- AV E. SKILL MAN AVE. � r KEW OW �" LOCATION MAP Z 4 N Attachment 0 P. 7 ` .- C2 � . 49 -450 ` o I C • 94ac o PT. ILA M84.9, w 8Z ANGUS MEAT S 2694 �. .0 Q TIMBER s oussou lk �M. Q &TURF Ap mass 0 ter . • , • - 1; o NORTH STAR , ♦30 1 AUTO BODY & ti STANDARD Q�.''', ELECTRIC � ,. .- ,, , PROPOSED ' , o a G Z �' h SITE - - M + _5 ` - "� 11 No Acees,�, - 100' �� :? ' 4, two w R -. 7 • • 227 a:s � ,� � ,.�•• COUNTY ROAD C . 1 ,. .ti Ira.• — - �� . 1 i ;err 43 Cl 10.11 .1122 " 121 0-121fi 122 p C OY � O -N -d nr N ' O v ` O .• - D) 0.34 - ..134.5 _. LAKEVIEW ' . - LUTHERAN. Of ;� amul a Q mi 4 Cu 3 4 ' I f � r J ' 12. (70) 0 36.6 � e4 °• V � , 9 o 0 0 5 as' _ • - KL AUTO WORLD ... _ �4 PROPERTY LINE /ZONING MAP 3 T 5 4 N Attachment 3 wN 09' �A't 3 W t (o \` .� _ i / wts 10 Y •- soo / WA ' O" s ' - a�MllOw �'OMO PROPOSED OFFiC E 1 MANUFACTURING 1 e. 4 00 G sF 1 K,l__Z scm 1 , YA do 40 C "TY ROAD .fir SITE PLAN 4 4 N Attachment 4 ®® Now EST PRODUCTS �� � M -M 200 HIOWAY 61 MAPLsWOM MM �a ELEVATIONS 5 M]NUT MAPLEWOOD CITY COUNCIL Attachment 5 7:00 P.M., Monday, May 8, 2000 • Council Chambers, Municipal Building Meeting No. 00 - 09 3. 7:20 P.M. 8:10 P.M.. Forest Products Shop (Highway 61 and County Road C) a. Mayor Cardinal convened the meeting for a public hearing. b. Acting City Manager Haider introduced the staff report. c. Community Development ment Director Coleman presented the specifics of the report. d. Commissioner Dale Trippler presented the Planning Commission report. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The Y P following persons were heard: Mike Trenda, 2474 Adele Street Rick Sorenson, 1215 County Road C Conrad Solaberg, Property Owner Frederick Richter, Steiner Development, Architect for the Project f. Mayor Cardinal closed the public hearing. A. Setback Variance Councilmember Koppen moved to adopt the following Resolution,. gpprovintz a 22 -foot building setback from the Hi hwa 61 right-of-way a seven -foot arkin lot setback variance from the frontage road right-of-w and a variance for a 5% Iot shoreland coverage variance. The code requires 30 feet and 15 feet: RESOLUTION 00 - 05 - 054 VARIANCE RESOLUTION WHEREAS, Conrad Solberg, of Forest Products, applied for a 22 -foot building setback variance to build p g eight a cabinet-shop buildin ht feet from the Highway 61 right -of -way, for a seven -foot parking lot setback g variance to build a corner of a parking lot eight feet from the frontage road right -of -way and for a 5 percent lot - coverage variance to exceed the maximum permitted lot coverage in a shoreland boundary area. WHEREAS, these variances apply to the undeveloped roe at the northeast corner of Highway 61 yVH � pp Y p property rtY and County Road C. The legal description is: THE EAST 150 FEET OF THE WEST 394.54 FEET OF THE SOUTH 316.30 FEET OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 4, TOVJNSHIP 29 RANGE 22; ALSO THAT PART OF THE SOUTH 349.31 FEET OF THE WEST 199.54,FEET AT SAID SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 4 LYING EASTERLY OF THE ORIGINAL CENTER LINE OF WHITE BEAR LAKE ROAD, WHEREAS, Section 36- 28(c)(5 and 6) requires that buildings be set back 30 feet from street right-of- way and that parking lots. be set back 15 feet from street right -of -way. WHEREAS, the applicant is proposing that their building ave an eight foot setback that their parking g � � p g lot also have an eight foot setback at one point and that the total impervious-'surface area exceed the allowed lot coverage by 5 percent. WHEREAS, this requires variances of 22 feet, seven feet and 5 percent. WHEREAS, the history of these variances is as follows: 1. On April 11, 2000, the community design review board recommended that the city council approve these variances and on April 17, 2000 the planning commission recommended the same. 29 The city council held a public hearing on May 8, 2000. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing an opportunity to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described variances since: 1. Compliance with the code would cause the developer undue hardshi p because of the unusual triangular- shaped lot. The lot shape makes it difficult to meet setback requirements because of its tapered shape. 2. Approval of the building setback variance would be in keeping with the spirit and intent of the p g p ordinance because of the wide highway boulevard. 3. Approval of the parking lot setback variance would be in keeping with the spirit and intent of the ordinance because only a point of the parking lot would encroach into the setback area. 4. The narrow strip of land east of the frontage road that is part of this property is not needed as part of this development and need not be considered in the total square foot area of the site. It's omission from the lot area, however, causes the need for the lot coverage variance. The Maplewood City Council adopted this resolution on May 8, 20000 Seconded by Mayor Cardinal Ayes - all 7 7 B. Conditional Use Permit Councilmember Ko pp en moved to adopt the following Resolution, approving a conditional use permit to build a cabinet shop that would be closer than 350 feet to a residential district at the northeast corner of Highway 61 and- f ounty Road C. Approval is based on the findings required by the ordinance and is subject to -the following conditions: RESOLUTION 00 - 05 - 055 CONDITIONAL USE PERMIT RESOLUTION WHEREAS Conrad Solberg, of Forest Products, applied for a conditional use permit to construct a buildin g closer than 350 feet to property zoned for residential. WHEREAS, this permit applies to the undeveloped property at the northeast comer of Highway 61 and County Road C. The legal description is: THE EAST 150 FEET OF THE WEST 394.54 FEET OF THE SOUTH 316.30 FEET OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 4, TOWNSHIP 29, RANGE 22; ALSO THAT PART OF THE SOUTH 349.31 FEET OF THE WEST 199.54 FEET AT SAID SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 4 LYING EASTERLY OF THE ORIGINAL CENTER LINE OF WHITE BEAR LAKE ROAD. WHEREAS, the history of this conditional use permit is as follows: 1. On April 17, 2000, the planning commission recommended that the city council approve the , conditional use permit for the proposed building placement. 2.. The city council held a public hearing on May 8, 2000. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. S 6. The use would be se rved b y adequate uate p ublic facilities and services, including streets, police and fire drainage drai a structures, water and sewer systems, schools and parks. g reate excessive additional costs for 7. The use would not c public facilities or services. P ize the reservation of and incorporate the site's natural and scenic features 80 The use would maxim p rP into the development design. 9. The use would cause minimal adverse environmental effectse Seconded b Mayor Cardinal Ayes - all C. Design Approval Councilmcmti pp er Ko en moved to approve the P Tans date -stam ed March 15 2000 for the ro osed Forest _ Product cabinet shop at the northeast corner of Highwav 61 and Road The owner shall do the following: Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this. deadline for one year. 3. The city council shall review this permit in one year. 4. Work should not be done with the doors open. If the dust collector system by the dock causes . excessive noise, the property owner should take steps to provide sound dampening. 5. There shall not be any outdoor storage unless the city council approves a conditional use permit for outdoor storage. The Maplewood City Council approved this resolution on May 8, 20000 Seconded by Mayor Cardinal Ayes - all E 9 Agenda #__�____ MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate' Planner SUBJECT: Conditional Use Permit Review LOCATION 1300 McKnight Road PROJECT: Feed Products and Service (Bulk Storage) DATE: August 19, 2002 INTRODUCTION Action by Council The conditional use permit (CUP) for Feed Products and Service (FPS), 1300 McKnight Road, is due for review. The CUP is for a commercial building in an M -1 (light manufacturing) zoning district that is within 350 feet of a residential property.. (See the maps on pages two through four and the city council minutes starting on page six.) BACKGROUND On November.28, 1998, the city council approved a CUP for the expansion of this facility. On July 12, 1999, the city council approved a revised. CUP for the owner of the site to add a trailer to the warehouse property. (See the council minutes starting on page six.) On August 27, 2001, the city council approved a one -year time extension for the conditional use permit for this site. DISCUSSION The owner has installed the trailer for employees to use. In past years city staff had received complaints about this business. Many of these complaints were about products from the site blowing around and onto adjoining properties. Mr. Fallin has made several improvements to the property and operation in the last three years. In fact, the city has not had any complaints about this business in the last two years and staff is not aware of any problems at this site. As such, staff does not see any problem with extending this approval another year. RECOMMENDATION Review the conditional use permit for Feed Products and Service, 1300 McKnight Road, again in one year. The council may review this permit sooner if a problem arises or if the owner proposes a significant change to the site. Kr /p:sec24- 29 /fbs review.02 Attachments: 1. Location Map 2: Property Line /Zoning Map 3. Site Plan 4. Photographs 5. July 12, 1999 City Council Minutes Attachment 1 KNOLL CIR. 4 tZ dFR;Nl KEY �y KINGSTON � AVE W � � AIM400 W � L� LARPEliTE1JR AVE. :3 1ON10 AVE HOYT V � O IAON7 AVE {AOt1T � Ttvtw � AVE tT. U NEB RASKA " P d�, ��• 2 3 4 � cr plub G a e LN L; TILSEN AVE corrnE i w z � ! 5 E A�RRYLANa 4 5 A oo�xx.'�RR W HRWI'FiORNE AM C3 GEF" MAGNOLIA AVE PW* A� ke HNVEM- AVE t� CASE AVE 8 BRAND C L W. BRAND AVE. ag AVE N 7th ST. � 7th ST. c� Owftr 13 WSH AVE. � MttNNEHAFU1 AVE. J 2 2 Rfflocr ) I DR 4 89MNv DR 3 PINE 7r4r OR 7 ROL,LM j*.LS OR LOCATION MAP 2 4 N Attachment 2 O.L. ,, 1 - -- -- 11A• 171A • a 0 u s 1 al.. a 2 1 (71 2 ce) 1 R 1 s ( !t:) aP►� ' 1 !S' 11xr t"" ) 1 1 o w 1 Z l , (41 AVE ISS•w l fl) t2 � �NG� 1tTd ( 11 W !•rr 4 f t`i'p r(s ( v► ,,,. t► , O.L. B l (12(.1 Tt s f7� ► . a•• .�' ,.�" 12 12 fez s ►TI).t r2s) !� tn) ti �. Oq to PUD K R , 1 Z ! e ,.:.: '? S l 9 0 1 .. A E S fit) 0 s G s G • a a M o � I J . 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";: i �, I I - I . ` I ' � � �, ' ' - - , L' ., -, , , . - . - , ,.I,- 1, ,1. , � . -,- 11 -1, . - , . , - � . : ", ' I' .. I ' �, -, - , 1, � * -I - . , �!' i i't,L , , i ,.; "I'i, . ._. L, 1 - - J�-'. i L - � . �� -.:. .;, -4�,�! � - . , L : - I � ,,� � '.,., ,,I, , -,'� if i -��';'4;",, "'-' -��-,- 'X�',` '. � i;L;'�:'��-""!' % t -L ; I .'- , _. , , � , .. �' I . �;.. 1. , ,,, _ ,,, � ��f , �� �;� ,�.. mq�Wl--, 2�.---.f! . Z., . " 1. . -; --r�"- - -,� - Attachment 5 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, July 12, 1999 Council Chambers, Municipal Building Meeting No. 99-15 2. 7:27 P.M. Feed Products and Service (1300 McKnight Road) - Conditional Use Permit - Design Approval a. Mayor Rossbach convened the meeting for a public hearing. b. Manager McGuire introduced the staff report. c. Associate Planner Ken Roberts presented the specifics of the report. d. Commissioner Matt Ledvina presented the Planning Commission report. e. Mayor Rossbach opened the public hearing, calling for proponents of opponents. The following person was heard: John Fallin, representing Feed Products and Service f. Mayor Rossbach closed the public hearing. Mayor Rossbach moved/introduced the following Resolution changing the conditional use permit for the warehouse facility at 1300 McKnight Road North.is permit revision allows t e owner to add a trailer to his warehouse site in an M-1 (light manufacturing) district closer than 350 feet to a residential district. and moved.its adoption: 99-07-054 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Mr. John C. Fallin, of FP&S Company, applied for a revision to an approved conditional use permit to add a 12' by 60' trailer to a site in an M-1 (light manufacturing) district that is closer than 350 feet to a residential district. WHEREAS, this permit applies to the property at 1300 McKnight Road North. The legal description is:. 7-12-99 0 7 ALL THAT PART OF THE NORTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 24, TOWNSHIP 29, RANGE 22, RAMSEY COUNTY, MINNESOTA THAT LIES SOUTHERLY OF A LINE DRAWN PARALLEL WITH AND DISTANT 95 FEET SOUTHEASTERLY, AS MEASURED AT RIGHT ANGLES, FROM THE CENTER LINE OF THE MAIN TRACK OF THE CHICAGO, ST. PAUL, MINNEAPOLIS, AND OMAHA RAILWAY COMPANY, AS NOW LOCATED AND ESTABLISHED; ALSO THAT PART OF THE WEST HALF OF THE SOUTHWEST QUARTER OF SAID SECTION 24, BOUNDED AS FOLLOWS: ON THE NORTH BY A LINE DRAWN PARALLEL WITH AND DISTANT 95 FEET SOUTHEASTERLY, AS MEASURED AT RIGHT ANGLES, FROM THE CENTER LINE OF THE MAIN TRACK OF SAID RAILWAY COMPANY, AS NOW LOCATED AND ESTABLISHED; ON THE WEST BY THE EAST LINE OF THE WEST 66 FEET OF THE SOUTHWEST QUARTER OF SAID SECTION 24; ON THE SOUTH BY A STRAIGHT LINE DRAWN FROM THE NORTHEAST CORNER OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 24 TO A POINT ON THE WEST LINE OF SAID SECTION 24 WHICH IS DISTANT 450 FEET SOUTH OF THE SOUTHERLY LINE OF THE 100 FOOT RIGHT OF WAY OF SAID RAILWAY COMPANY, SAID SOUTHERLY LINE BEING A LINE DRAWN PARALLEL WITH AND DISTANT 56 FEET SOUTHEASTERLY AS MEASURED AT RIGHT ANGLES, FROM THE CENTER LINE OF THE MAIN TRACK OF SAID RAILWAY COMPANY AS ORIGINALLY LOCATED AND ESTABLISHED; AND ON THE EAST BY THE EAST LINE OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 24; EXCEPTING THEREFROM THAT PART THAT LIES NORTHWESTERLY OF A LINE DRAWN PARALLEL WITH AND DISTANT 8.5 FEET SOUTHEASTERLY, AS MEASURED AT RIGHT ANGLES, FROM THE CENTER LINE OF THE MOST SOUTHERLY SIDE TRACK I.C.C. NO. 114 OF SAID RAILWAY COMPANY, AS NOW LOCATED ANDESTABLISHED, ALL IN THE COUNTY OF RAMSEY, STATE OF MINNESOTA. WHEREAS, the history of this conditional use permit revision is as follows: 1. On June 21, 1999, the planning commission recommended that the city council approve this permit. 2. The city council held a public hearing on June 28,1999. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 7-12-99 rA 0 r 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 10. The proposed trailer -will be substantially screened from neighboring single dwellings. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. 2. e occupied within one year of council approval or the permit revision shall The proposed trailer must b o p y pp become null and void. The council may extend this deadline for one year. t L I. The city council shall review this permit in one year. 4. A designated paved parking area shall not be required unless the site usage changes in some fashion F warranting the need for such parking spaces. 5. Update the alarm system at the facility, subject to the approval of the Police Chief. 6. Provide several signs along the wetland edge on the warehouse site. The number and placement of these signs shall be determined by staff. These signs shall prohibit any building, mowing, cutting, filling or t, dumping in or around the wetland. f 7. Submit an industrial stornn water protection plan to the Minnesota Pollution Control Agency for their review and approval. 8. The owner or developer shall remove the trailer from the site before the city issues a building permit for any r future development. 9. The owner shall remove the trailer from the site within five years. The Council may renew this approval if the owner requests it. Seconded by Councilmember Koppen Ayes - all Mayor Rossbach moved to approve the plans date-stamped May 12, 1999 for the trailer at the Bulk Storage site at 1300 McKnight Road orth. The property owner shall: 1. Repair and repaint the existing graffiti on the warehouse building before occupying or using the trailer.- 2. railer:2. Provide several signs along the wetland edge on the warehouse site. The number and placement of these signs shall be determined by staff. These signs shall prohibit any building, mowing, cutting, filling or dumping in or around the wetland. 3. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Koppen Ayes - all 7-12-99 9 8 Agenda # Action by Council MEMORANDUM Date Endorsed TO: Richard Fursman, City Manager Modified Rejected FROM: Karen Guilfoile, City Clerk DATE: August 21, 2002 RE: Temporary Intoxicating Liquor and Temporary Food An application has been submitted for temporary intoxicating liquor and food licenses by Stephen Klein, on behalf of the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street. The parish is having their annual Fall Festival event that will be held inside the parish. The funds raised during the event will be used to fund the grade school and childhood earning center. The event will be held on September 28, 2002 from 6:00 p.m. to midnight. Chief Winger has met with event organizers regarding alcohol compliance. Recommendation It is recommended that the City Council approve the temporary intoxicating liquor and food permit. AGENDA IM Nth AGENDA REPORT Action by Gowtcii TO: Richard Fursman, City Manager Date FROM: Charles Ahl, Director of Public Works Endorsed Ed Nadeau, Utility Foreman Modified SUBJECT:. High Volume Pump Purchase Rejected M DATE: August 15, 2002 Introduction Council approval is required for expenditures exceeding $15,000.00. Background The 2002 capital outlay operating budget contains an amount of $42,600.00 for the purchase of a high volume pump. Two quotes were received on July 29, 2002, for an 8 -inch volume pump for emergency pond pumping. Prairie Equipment Company submitted the low quote of $43,675.65 for the purchase. The other quote was received from Water Management Systems for $449598.90. Recommendation It is recommended the city council award the contract for the 8 -inch high volume pump to Prairie Equipment Company for $43,675.65. jW Attachment REQUISITION' Names of Bidders CITY OF MAPLEWOOD MINNESOTA (This is NOT a Purchase Order) �.�•��- � Quantity.Description Unit Price 'Amount Unit Price Amount /,2/,-?ff, /,S"' /a2,27L •/S...... . . . . . MOTE: (Reverse side must contain full explanation of reasons for (1) recom- mending other than low bidder or (2) single bid, if such is the case) Deliver to Name and address of recommended bidder 40 Circle one r Mail Purchase Order? Yes Requested by: Fax Purchase Order? Yes Fax # (if needed) Signed ' Datc ' Purchase Order No. (Assigned by Finance Dept.) ,. City Manager Ap I (Capital Outlay Only): ` INVOICE OR CHECK FUND DIVISION PROGRAM ACCOUNT AMOUNT FOR ACCOUNTING USE ONLY: VENDOR NUMBER I Signed Date � " 7 � c)� Finance Department Approval: Signed LEGEND: WHITE - PURCHASING DEPT. COPY. CANARY - FINANCE DEPT. COPY, PINK - APPROVED COPY -- Date ug 01 02 08:08a PEC Prairie Equiprent Company 7160 Sunshine Drive Eden Prairie, MN 55346 Office (952) 949-2430 P. QUOTE DATA INVOICE N0. 07/29/'02 1176 BILL TO � �y 2 SHIP TO City of Maplewood 1902 East county Road B City of Maplewood NaPlEwDod, M!V 55109 1902 East County Road B Maplewood, M 55109 P.O. No. TERMS RSP SHIP DATE SHIP 1/iA FOS � PEC ORD# 11EI' 30 D M 07/29/ 02 . will ... Our Dock tTEAA DESCRIPTION QT'Y _ RATE MP200S 247 MP200S-60 F4L912 Eight inch AMOUNT with Lutz 4 cYlindar air coaled 29, 500.00 29, 500.00'I diesel Pump cmplete with fittings, strainer. 2 jack starjds. battery. New Lofa panel with shut dawn fault indicator and lockable vandal. cover. Sexvi.ce train included and basic parts kit including, spate seals for the pump and vacuum pur . Warranty is one year cn 1purp and engine.. 5 Years on the pry sys test . " E�Igine is warantiedby Deutz. Delivery 30 -days of ter or er , If a pup is needed sooner, a loaner can be used at no charge if the invoice is paid. MM Sales Tax . 6.50% 1,917.50 � 1 $31,417.50 -,slug 06 02 01:03p PEC Prairie Equipment Company 7160 Sunshine Drive Eden Prairie, MN 55346 Office:. (952) 949-2430 Fax: (952) 949-1226, Bill To City Of Maplewood 1902 East County Road B ii ,Maplewood, MN 55109 Quotation Date y Quote # 8/6/2002 3280 Ship To Same Public Works P.O. Number Terms Rep Ship Via F.O.B. Project Ed Nadeau NET 30 DM 8/16/2002 BEST WAY YOUR YARD liantity Item Code Description Price Each I I INSTA PRIME S... —D Amount 6 X 100 Tan Snaptite Discharge Hose Cpld 835.00 Suggested Price $ 11 95.00 91 185 -OOT, Mi 2 INSTA PRIME S... 6" X 50' Tan Snaptite Discharge Hose CPId 470.00 Suggested Price $-670.00 94 0. OOT , S 2 INSTA PRIMF 61, x 10' Ka nnaflex SR Suction Hose Cpld 300.00 ISuggested Price $425.00 600,00T 2 INSTA PRIME S... 6" X I0' Plastic Suction Discharge pipe CpId Suggested Price $ 230.00 160.00 320,OOT 2 INSTA PRIME S... 6" 90 Degree Elbow Suggested Price $185.00 1 INSTA PRIME S... 61112 Pc/w/ Thread Ball/M Cpld Strainer Suggested Price $290.00 Please Note: Rentals billed and paid for on current rental period starting on July 31, 2002 will be converted to 100 % rentalpurchase. � I State Sales Tax 130.00 205.00 6.50%1 Total 260.00T I 205.001-1 748.15 $12,258.15 Y.j r I .�l / GCJt'JL CJJ. 3CJ 7JG-7JJ-3JCJ ! Water Managmmt Systems LLC 1605 tiTcnkBoa court minnetmkzr MN 55345 1.952-933-0886, 1-952-933-3307 Fax { BILL TO: Uity of talc 1902 East County Road B MaPl P.Wnc.d, NST 55109 P.O. NUMBER TERMS Net 30 QUANTITY ITEM CODE NP2005-60 WH I CR IVIRNF-ill rRur- Cj1 Quotatimon DATE' INVOICE # 07/31/'02 453 SHIP TO: City of maple� 1902 Fast County Road B Maplewood, MN 55109 REP SHIP VIA F.O.B. PROJECT 07/31/102 No d,sazge Your ShCP DESCRIPTION PRICE EACH AMOUNT UP 20OS-90 F4L912 8" Puup with Lutz 30, 350.00 30,.350.00r F41.912 four cyli.Tnder diesel 81@ Tnstapri. re/Water pLwp with ix�utz F41912 diesel S eq iip rmt, . jack s tares , suctim and discharge fittirig, battery pintal hitch, 112 galla n fuel tank, torsion flex axle, lockable fuell cap, engine panel with gauges anrt hour meter. S , factory uaranty, del ivlexy 5 NIT Sal e`s Tax 6.50% f 11972.75 TOTAL $32, 322 .15 2002 02: 46952-933-3307 Water Managementstems LLC 16051 Tonka Court Muuzctvi-ika, Nei 55345 1-952--933-0886 1--952-933-3,307 Fax NAME/ADDRESS ^ City of MapTem)od 1902 Fast County.Road B Maplewood, NbV 551.09 -ANWO: �- WATER MANAG PAGE • 01 QUOTE DATE 08/06/'02 P.O. Humber Terms Rep F05 Project/Job Nt� L 30 IST Yc7= s1lop ITEM DESCRIPTION QTY RATE TOTAL 417EHT6C 611 X 100' Tan Snapti to Dischage 11 1,19 6.00 131156-00T Hose100 ' /C Dld 2 OOpsi 416 -�I'6C 6" X 50, Tan Snaptite Discharge Hose 50 .2 670.00 1r340.00T Cpld/200psi. :i1ISTRB6 6' Strainer _ 1 291.00 291.Oaz 07016-90- 6' 90 Degree elbow 2 1.85.00 370.00T 225L'I'6 10 6" x 10' rla3tic 4d Pipes cpld 2 230.00 46' 0.00T 327SHK6 ... 61 x 10.' High f lexability Kanaflex suction 2 425.00 850.00T hose coupled 16,467.00 30% Dis... 30% Discount -30.00% -4,940.10 rriSal.es 11ax 6.50% 749.25 I -lark YOU Total 512,276.15 AITEM NOmol 001000ft f MEMORANDUM Attion by Cwncii bate Endorped TO: City Manager Modified FROM: Assistant City Manager Rejected—____...... } SUBJECT: Tax -Exempt Revenue Refinancing- Second Harvest Heartland LOCATION: 1140 Gervais Avenue DATE: August 19, 2002 INTRODUCTION Second Harvest Heartland is requesting that the city council give approval of a joint powers agreement with the St. Paul Port Authority for refinancing and new Tax -Exempt Revenue Bonds. The specific request is to refinance the 1988 bonds in the approximate amount of $1,100,000 and to secure additional funds for renovations in the amount of $1,400,000. The St. Paul Port Authority will be issuing the bonds, however, State and Federal law requires local government approval of tax-exempt financing. Details of this agreement follow. Second Harvest Heartland is an organization that provides food and assistance to many residents within Maplewood and the County. RECOMMENDATION Approve the attached Joint Powers Agreement starting on page 5. This agreement is for Maplewood giving approval of the continued participation in the financing and refinancing of tax-exempt bonds for Second Harvest Heartland. This approval is subject to this document meeting the city's tax-exempt financing requirements. p/S ec.9/secondharvest. fin Attachments: 1. Location Map 2. Letter from Steven Mayeron 3. Joint Powers Agreement 4. Resolution of Approval 07: a• K©hlman 4 Gervais Lake Lake COUNTY 161 Attachment 1 Plitt ( d u7 � <Z< BEAM O I a w Markham Pond z w KOHLMAN �- z �r North h e�lr t� � ROAD w Q w 23 m C 0 A C1R HILL TOS,rw I— KahlmanRDf� DR PALM CZCREST DR ' ParkTrotiler 01.Vtl.LE DR CT• AS- G1�• to Court IAN OR � 2 0 ��1 ----, 5 3 , CT L CONNOR ��� � 4 CON OR CT. � DEM04Ji AVE. AVE. C22) �' o 0 W Uj eRaoKTLL . it AVE �GERVAIS U w Cal AVE. .oMRD. g2 L36 ade �``—.' iia cn ' COPE CT. COPE LARK � VIiC1NG DR.w Cg, Ke(ler � ��} :5 I � 2�. �rco. Lake v w BEAM AVE. 07: a• K©hlman 4 Gervais Lake Lake COUNTY 161 Attachment 1 Plitt ( d u7 � <Z< BEAM O I a w Markham Pond z w KOHLMAN �- z �r North h e�lr t� � ROAD w Q w 23 m C 0 A C1R HILL TOS,rw I— KahlmanRDf� DR PALM CZCREST DR ' ParkTrotiler 01.Vtl.LE DR CT• AS- G1�• to Court IAN OR � 2 0 ��1 ----, 5 3 , CT L CONNOR ��� � 4 CON OR CT. � DEM04Ji AVE. AVE. C22) �' o 0 W Uj eRaoKTLL . it AVE �GERVAIS U w Cal AVE. .oMRD. g2 L36 ade �``—.' iia cn ' COPE CT. COPE LARK � VIiC1NG DR.w Cg, Ke(ler � ��} :5 I � 2�. �rco. Lake v w 5HER'I E:REN A'ti/E. Knuc Head Lake AVE. 7 AVE. LA' LAURIE RD. aLAI M ShemoodZ LAURIE CT, \ f LLAND -- RD. QZ1Z SAND HURST X 'ark 2 �? d JUN TION ¢ AVE.0 -1 RK CT. 1Z a = _i G(t�d ons _ 8 Ic limber= '4 &I P A BURK Waplecrest. ,yam / Park � �' RKE AV. P � Bt AVE. � =BU AVE. paw in 1 • ELDRIDGE AVE. LN. ELD R I DG E AVE. John Glenn BELMONT Gq cis' NVE. BELMON LN, p\� SKILL AV E. CILLMAN AV. G SKILLMAN AVE. HARF Lj KEN DOD �. SHS r- AV E, > �.,: ¢ RC z 4' Ll�l. us cn _. ' WAS U R PQood Rt 0 a �3 m R AN AV. 04 q� w 4 .Q ,y�v • TFAIL C� 22 ..,� Pat* yam• _ { � � 0tt� IL� CCL U} -M IL ... IL ---- JL -Z7 F ST AVE. .WOOD . a. '1I' w w FE NTON a 062- -jAVE. � w A\ < w UM M ER AV E. 1Z,�U1 Mt - z /�� -jr� w . w yet Nc UL. z �► f�..� \ x,113} GCS DO = it FRISBIE AVE. � L] LOCATION MAP 2 4 N � o: o z cn LUa DEMONT BROOK,AVE. S =EE. SEXTANT L AVE. son GRAPdDVIEVIf 44 AVE. WONG DR. 5HER'I E:REN A'ti/E. Knuc Head Lake AVE. 7 AVE. LA' LAURIE RD. aLAI M ShemoodZ LAURIE CT, \ f LLAND -- RD. QZ1Z SAND HURST X 'ark 2 �? d JUN TION ¢ AVE.0 -1 RK CT. 1Z a = _i G(t�d ons _ 8 Ic limber= '4 &I P A BURK Waplecrest. ,yam / Park � �' RKE AV. P � Bt AVE. � =BU AVE. paw in 1 • ELDRIDGE AVE. LN. ELD R I DG E AVE. John Glenn BELMONT Gq cis' NVE. BELMON LN, p\� SKILL AV E. CILLMAN AV. G SKILLMAN AVE. HARF Lj KEN DOD �. SHS r- AV E, > �.,: ¢ RC z 4' Ll�l. us cn _. ' WAS U R PQood Rt 0 a �3 m R AN AV. 04 q� w 4 .Q ,y�v • TFAIL C� 22 ..,� Pat* yam• _ { � � 0tt� IL� CCL U} -M IL ... IL ---- JL -Z7 F ST AVE. .WOOD . a. '1I' w w FE NTON a 062- -jAVE. � w A\ < w UM M ER AV E. 1Z,�U1 Mt - z /�� -jr� w . w yet Nc UL. z �► f�..� \ x,113} GCS DO = it FRISBIE AVE. � L] LOCATION MAP 2 4 N AUG oe 2002 11:40 FR L.6:& D 6512227644 TO 3526#12041#00166 P.02/oe Attachment 2 LEONARD, STREET AND. DEINARD PROFESSIONAL ASSOCIATION I . , August 8, 2002 �. . Steven B. Mayemn 651.291-3526 steve.raayeroa@leonard.COM , VIA FACSIWL' E I Melinda Cole aan City of Maplewood: 1830 county Road Maplewood, 1N 55109 Second Harvest Refinaucing Dcar Melinda: Atta hed is a draft Joint Powers Aspreement to be entered into between the Port Authority of Ole city of Saint Paul and. the city of Maplewood, as well as a draft timetable outlining the tib -bf the proposed transaction. We have previously sent you a copy of the proposed notice .g of public. fearing. I o w the Port Authority of the City of Saint Paul issued bonds in 1, at the I Asyou ono � ty req nest of the City of -Maplewood, to finance the acquisition and renovation by Emergency Fund Service Inc: of a'64,000 square foot building, located at 1140 Gervais . Avenue in Maplewood. Atthat time, the Port Autho Lty and the city of Maplewood entered into a similar Joint Pourers A eernent re 'ardi the issuance' and a ..stration of the bonds. Emergency Fund Service � g � used the f4cility tp disttibute emergency food supplies to citizens of Maplewood and the surrounding area,, including Saint Paul. nd Harvest Hartland is n rof t or ration winch has taken over the operations Secy g of Emergency Fund Service with respect to the Gervais Avenue building. Second Harvest has abed the Port Authority to refinance the bonds issued in 1988 and to issue additional bonds to finance r�novat or to a building. The Port Authority has agar agreed to accommodate this request... Because the facility is located within the Maplewood city limits, federal tax law requires the city of ,Maplewood to hold. a public hearing -before the bonds may be issued to finance the facili add it is ro ti$te for the City and the Font Authority to enter into a new Joint Power tY p Ps Agreement. we a= hopeful that the city of Maplewood can Bold the public hearing at its August Zdt' tree 'ting to consider the approval of the proposed financing and Joint Powers Soo LAwsON COMMONS 3 80 5r. pE7lZA STREET SAINT 1��vL, MS1+iNLSQT�► roe T9L 65 1-212-7455 Fax 651-221-7644 LAW OFFI+CIS ;N MI'AiNIAPOLIVp SAINT PAUL ANZ MANRATO 3 AUG 08 2002 ,11 : 40 . Fid L . S . & D 6512227644 TO 3526#12041#00169 P.03/08 Page 2 � ' facilitate Publication of the notice of the public hung (which Agreement, We, am'Prep to �'�� � you have already seen). on Fridayo August 9. • av uestions or An comments re ar g the timeline, the Please let us l��w if you � � y �, ■ y � ■ int Owers Agreement, the p ublie. hem r gUff PtS (including the notice of public he ng) or any other matter. Very truly Yours, woe Steven B. Mayeerofl , cc: Pete Klein[ Robyn Hien Attachment 3 JOINT POWERS AGREEMENT This Agreement, made and entered into as of the day of August, 2002, by and between the Port Authority of the City of Saint Paul (the "Port Authority"), . a body corporate and politic, and the City of Maplewood, Minnesota, a municipal corporation (the "City"), provides as follows: MTEREAS, the Port Authority has been engaged in a governmental program for providing financing in the City of Saint Paul to a substantial number of person representing the general public, and to a more limited extent, exempt persons and developers of housing and related facilities by making loans to such person evidenced by various financing leases and loan agreements, and in the process of operating this program the Port Authority has developed a high - degree of financial expertise and strength; and WHEREAS, the City has the power to exercise Economic Development Authority powers under Minnesota Statutes, Chapter 469 (the "Act"); and V4ffiREAS, the City and the Port Authority have previously entered into a Joint Powers Agreement dated as of October 10, 1988, pursuant to which the Port Authority participated in the financing of the acquisition and renovation of a 64,000 square foot facility on approximately 4.2 acres of land at 1140 Gervais Avenue in the City, which was to be operated by Emergency Fund Service, Inc., a Minnesota 501(c)(3) corporation to provide a centralized facility to distribute emergency food supplies to citizens of the Cities of Saint Paul and Maplewood, Ramsey County, and the State of Minnesota (the "Project"); WHEREAS, the Port Authority participated in the Project by issuing, on behalf of the City, its Tax -Exempt Industrial Development Revenue Bonds in the principal amount of $1,500,000 (the "1988 Bonds"), pursuant to the Port Authority's Basic Resolution No. 876; and WFCEREAS, Second Harvest Heartland, a Minnesota 501(c)(3) corporation ("Second Harvest") is the successor in interest and function to Emergency Fund Service, Inc.; and WHEREAS, the City has asked the Port Authority to continue its participation in the Project, by issuing, its Tax -Exempt Revenue Refunding Bonds in the approximate amount of $1,100,000 to refinance the Project by refunding the 1988 Bonds, and its Tax -Exempt Revenue Bonds in the approximate amount of $1,400,000, to finance the renovation of the Project (the refunding and renovation bonds are collectively referred to herein as the "2002 Bonds"); and M7HEREAS, the Project has and will continue to primarily service citizens of the Cities of Saint Paul and Maplewood, Ramsey County and the State of Minnesota; and WIEREAS, the Port Authority has determined that significant benefits will inure to the residents of the City of Saint Paul from the refinancing and renovation of the Project, and. in order to promote these benefits, the Port Authority has agreed to issue the 2002 Bonds on the terms and conditions outlined in this Agreement. 5 NOW THEREFORE, in consideration of the mutual covenants herein made, the parties to this Agreement hereby agree as follows: 1. The Port Authority shall exercise the powers of the Act by adopting, approving and executing such resolutions, documents and agreements as shall be necessary or convenient to issue and sell the 2002 Bonds and such other resolutions, documents and agreements, as shall be necessary or required in connection with the issuance of the Bonds and the giving effect to or carrying out the provisions of the agreements and other documents under which the Bonds are issued and/or secured. The 2002 Bonds shall not be deemed issued on behalf of the City, and accordingly the Port Authority shall be solely responsible for the issuance of the 2002 Bonds as herein provided and may take such action as it deems appropriate for such purpose without further action being taken by the City. 2. It is anticipated that, in connection with the issuance of the 2002 Bonds, the Port Authority will adopt a resolution providing the terms of the Bonds, and will set forth the Port Authority's pledge to the payment thereof (the "Resolution"). In addition, it is anticipated that the Port Authority will enter into revenue agreement (the "Revenue Agreement") with Second g Harvest, pursuant to which Second Harvest will (a) agree to make payments at such times and in such amounts as are needed to repay the 2002 Bonds and any interest or premium due thereon, and (b) -undertake to operate and maintain the Project. 3. The Port Authority shall have the sole duty and responsibility to comply with or enforce covenants and agreements contained in the Port Authority's resolution specifically authorizing the issuance of the Bonds. This power shall specifically include the following: a. the Port Authority shall maintain the bond register as required by federal law, and shall be further responsible for such rules and regulations as may be necessary or desirable in connection with the transfer or exchange of bonds; b. the Port Authority shall be responsible for monitoring and enforcing. compliance with the provisions of the Revenue Agreement relating to insurance, and shall receive and disburse the net proceeds of insurance claim payments or condemnation payments in accordance with the provisions of that agreement; C. the Port Authority shall be responsible for the disbursement of funds from the Construction Fund established in connection with the issuance of the 2002 Bonds and for the collection, holding and disbursing of moneys in any sinking fund or reserve established under the Revenue Agreement. 4. The source of funds to implement the purposes of this Agreement shall be the proceeds of the 2002 Bonds, and such other properties and revenues as shall be loaned or contributed to, or derived from, the Project. 5. The 2002 Bonds shall be special/limited obligations of the Port Authority, payable solely from proceeds, revenues and other amounts pledged thereto, as will be more fully 2244542v1 L Joint Powers Agreement described in the Resolution. The Bonds and the interest thereon shall neither constitute norg ive rise to a general indebtedness or pecuniary liability, or a general or moral obligation, or a pledge or loan of credit of the City or the State of Minnesota, within the y meaning of an constitution or statutory provision. To that end, the Port Authority hereby agrees to indemnify and hold harmless the City from and against any claims or losses arising out of the failure of the Port Authority to provide for the payment of principal of, and the interest or any premium on the 2002 Bonds. This indemnity shall not, however, be construed to relate to any claims or losses .which might arise by virtue of the exercise, by the City., of its governmentalp owers in connection with the Project. 6. The Port Authority will. charge a fee for its administration of the Project and the issuance of the 2002 Bonds, which fee will be described in, and payable under, the Revenue Agreement. 7. Unless otherwise provided by concurrent action of the Port Authority and the City, this Agreement shall terminate upon the retirement or defeasance of the last outstanding 2002 Bond, and this Agreement may not be terminated in advance of such retirement or defeasance. 8. Upon termination of this Agreement, any property acquired as a result of this Agreement, and any surplus moneys, shall be returned to the Port Authority. 9. This Agreement may be amended by the Port Authority and. the City, at any time, by an instrument executed by both of them. No amendment hereof may be entered into by the Port Authority or the City, however, if the effect of such amendment would impair the rights of the holders of the 2002 Bonds, unless such holders have consented to such amendment. 10. This Agreement may. be executed in any number of counterparts, each of which when taken together shall constitute a single agreement. 2244542v1 7 Joint Powers Agreement IN WITNESS WHEREOF, the Port Authority and the City have caused this Agreement to be executed on their behalf, by their duly authorized officers, as of the day and year first above. written. PORT AUTHORITY OF THE CITY OF SAINT PAUL 2244542v1 By: Its: Chair By: Its: Secretary CITY OF MAPLEWOOD, MINNESOTA By: Its: By: Its: Joint Powers Agreement Attachment 4 RESOLUTION NO. 2002 - RESOLUTION CONSENTING TO THE ISSUANCE OF REVENUE B OND S BY THE PORT AUTHORITY OF THE CITY OF SAINT PAUL ON BEHALF OF SECOND HARVEST HEARTLAND BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota (the "City"), as follows: SECTION 1 Recitals 1.1 In 1988, the City entered into a Joint Powers Agreement with the Port Authority of the City of Saint Paul (the "Port Authority"), pursuant to which the Port Authority issued its $1,400,000 Development Revenue Note the "1988 Note" to finance the acquisition and renovation of a 64,000 square foot facility located at 1140 Gervais Avenue in the City to provide a centralized facility to distribute emergency food supplies to citizens of the cities of Maplewood and Saint Paul, Ramsey y Count and -.the State of Minnesota (the "Project") for Emergency Fund Service, Inc., whose operations have been taken over by Second Harvest Heartland (the "Borrower"). 1.2 The Borrower has now advised this Council of its desire to refinance the 1988 Note through the Port provide Authority, and to ide for additional financing of the y p g renovation of the Project and the purchase of equipment to be used therein, at an estimated total of approximately $2,600,000. 1.3 The Borrower has represented to the City that the Project will assist the . Borrower in improving its facilities in the City, for the benefit of the residents of the City and surrounding area; . that the issuance of tax-exempt revenue bonds is essential to the successful completion of the Project; and that the Port Authority has evidenced a willingness to issue tax-exempt revenue bonds and loan thep roceeds thereof to the Borrower to finance the proposed Project. 1.4 In order to facilitate the financing of the Project by the Borrower, the City has agreed to enter in to a new Joint Powers Agreement with the Port Authority in substantially the form attached hereto as Exhibit A. 1.5 A notice of public hearing was published on August 10, 2002 in the St. Paul Pioneer Press, and pursuant to such notice aublic hearing has been held before the p g City Council on the proposal of the Borrower to finance the Project through the issuance of revenue bonds by the Port Authority, at which hearing all those who desire to speak were heard, and in connection with which written comments were taken in advance. 2248441vl 0 SECTION 2 Consent to Issuance and Authorization of Joint Powers Agreement 2.1 On the basis of the information given to the City to date, the City hereby consents to the issuance by the Port Authority of approximately $2,600,000 of its revenue bonds, and the loan of the proceeds thereof to the Borrower to finance the Project,, all as provided in the Joint Powers Agreement. The adoption of this resolution shall not be deemed, however, to establish a legal obligation on the art of the Cit its Council or the g p Y� Port Authority to issue or to cause the issuance of the Bonds. The Bonds, if issued by the Port Authority, shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the City or the Port Authority. The Bonds shall be payable solely from said revenues and property of the Borrower specifically pledged to the payment thereof, and shall not constitute a debt or pecuniary liability of the City or the Port Authority within the meaning of any constitutional or statutory limitation. 2.2 The form of the Joint Powers Agreement attached hereto as Exhibit A is approved substantially in the form attached, with such may as subsequent changes be q g Y approved by the City staff, in consultation with counsel to the City. 2.3 The appropriate officers of the City are hereby authorized and directed to execute the Joint Powers Agreement in substantially the form submitted as modified pursuant to Section 2.2, above, and any other documents and certificates which are reasonably required by the Port Authority or its bond counsel to the transaction described herein. The execution of the Joint Powers Agreement and an other instrument b� the g Y Y appropriate officer or offices of the Cit_yshall - -lusive evidence-o-f-the-appr-ovalof - such documents in accordance with the terms of this resolution. Adopted this 26th day of August, 2002 Mayor Attest: City Clerk 2248441vl 10 TO: FROM: SUBJECT: LOCATION: DATE: Agenda #-4il�------- Action 1�y C MEMORANDUM at City Manager Ip Ken Roberts, Associate PlannerC1- _ Conditional Use, Permit and Design Review - Keller ler Golf &6OW6VAP W Maintenance Building 2166 Maplewood Drive August 15, 2002 INTRODUCTION Project Description Joe Carded of PCL Construction and Kevin Finley, of Ramsey County Parks and Recreation Department, are proposing to build a 10,560 square -foot maintenance building at Keller Golf Course. Refer to the maps on pages 6 — 12 and the applicant's statement on page 15. The proposed building would replace the older of the two existing maintenance buildings on the site. The count would keep the br - ' • y p own colored structure. The exterior of the proposed maintenance building would have metal Panel. siding and a standing seam metal roof. Refer to the 1 ro'ect plans. p The proposed maintenance building would have bathrooms with changing areas a cold storage area, offices, a shop area and covered wash bay. Requests Mr. Finley is -requesting that the city approve: 1. A conditional use permit (CUP) to expand a public building. Section 36-4 ' p 9 37 of the city code requires a CUP for a public service or public building uses in any zoning district. 2. The building design, site and landscape plans. BACKGROUND In 1981, the city approved- plans for a 30 -foot by 64-footole barn for Keller Golf Co ' p Course. This is the southern maintenance building on the site (the building that will remain on the site). In 1989, the city approved pians for a 944 square -foot addition and remodeling for the Keller Golf Course clubhouse. DISCUSSION Conditional Use Permit The city council should approve this permit. The proposed building would be attractive and would be an improvement over the existing building. This would benefit the county by improving golf golf facility and the view of the site from Highway 61. Design Considerations Building Elevations Staff finds no problem with the placement and choice of materials for the proposed maintenance building. The city code allows corrugated metal buildings in farm districts. As proposed, the building would have a metal panel exterior with dormers on the roof facing Highway 61. Thep lans also show a wainscot base panel that could have a contrasting color or rock -faced block. Count staff has told cit staff that the will ad • Y y y d a contrasting material (brick or block) to the wainscoting area of the building if their budget allows. The CDRB felt that the dormers were most important to add to the building since they would be the most visible from the west.- The est.The proposed site plan shows this building set back 30feet from the Highway61 right-of-way. Mr. 9 Y Finley told me that the roof would be green, that the sides would be white and the trim and doors would be beige. Sprinkling Code requires that the developer or owner install an in -ground sprinkler system for any new landscaped areas. The city can waive the sprinklering requirement if there is an alternative method for watering plantings. The golf course is essentially a lawn and landscaping maintenance P 9 operation. There is no need for an in -ground lawn irrigation system around the new building since the county staff would maintain the grounds as they always have. Tree Replacement, Landscaping and Screening Mr. Finley had a landscape plan prepared for the site. (See the attached colored plan date- stamped August 1 2002). This plan shows the county planting a variety of materials on the west side of the new maintenance building, including 12 white fir trees, dogwoods, honeysuckle, 3 elm trees and a variety of annuals. and perennials. When the county completes this plan, it will clean up much of the overgrown shrub trees and replace them with a neat planting arrangement. The county should keep the existing trees around the brown metal building as they provide screening for that building. Parking The proposed site plan shows 15 parking spaces to the south of the new maintenance building. The city code does not have a specific parking standard for this type of facility. The county should provide enough paved parking for the employees that would park in the area. As an example, I counted 14 vehicles parked around the maintenance buildings on July 22, 2002. In addition, there should not be any parking on the landscape areas or along the driveway to the buildings. Dumpsters The county now has garbage dumpsters sitting outside to the north of the existing buildings. The city should require Ramsey County to install a dumpster enclosure as a part of this project to meet current code standards. 2 Other Comments Building Official A building permit is required. We have had a meeting with the architect and the owner and we are working with them. Fire Marshal 1. Provide proper fire department access to the site. 2. Sprinkler system shall be installed and monitored. Police Department Lieutenant Kevin Rabbett of the Maplewood Police Department stated that he "found no public safety related concerns" with this proposal. Engineering Department Chris Cavett has reviewed the proposal. His comments are on pages 16 and 17. COMMISSION ACTIONS On August 5, 2002, the planning commission recommended approval of the CUP for this facility. On August 13, 2002, the CDRB recommended approval of the design plans for this project. RECOMMENDATIONS A. Approve the resolution on pages 18 and 19. This resolution approves a conditional use permit for Keller Golf -Course, including a new maintenance building, at 2166 Maplewood Drive. The council bases the permit on the findings required by code and it is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The applicant must begin construction within one year after the council approves this permit or the permit shall end. The city council may extend this deadline for one year. 3. The city council shall review this permit in one year. B. Approve the architectural and site plans date-stamped July 12, 2002, and the landscape plan date-stamped August 1, 2002, for the Keller Golf Course maintenance building, subject to the findings required by the city code. The -county or the developer shall do the following. 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Install the three dormers on the roof area as shown on the proposed plans. 3 i 3. Provide the following for city staff approval before the city issues gradin or building permits: a. A detailed grading, drainage and erosion control plan, subject to the cit engineer's Y 9 approval. This plan shall. include the reconstruction of the entrance drive into the site. b. A detailed photometric plan for all proposed outdoor lighting,subject to staff J approval. c. Plans for a trash dumpster enclosure. These shall include a revised site plan to show the location and elevations of all four sides of the enclosure. The gates shall be 100 percent opaque and the materials and colors of the enclosure shall be compatible with those of the new maintenance building. This plan shall be subject to staff approval. d. A revised landscape plan that shows the size of alllantin s and the landscaping P 9as required in the rainwater gardens. 3. Complete the following before occupying the new maintenance building: a. The construction of the required trash dumpster enclosure for any outside trash containers for this facility. (code requirement) The enclosure must be 100 percent opaque, match the color of the building and have a closeable gate that extends to the ground. b. Install all required landscaping around the driveway, parking lot and the site. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to theublic health safety or welfare. p y b. The city receives cash escrow or an irrevocable letter of credit for the required q work. The amount shall be 150 percent of the cost of. the unfinished work. The owner or contractor shall complete any unfinished landscaping by June 1 if the county occupies ies the building in the fall or winter or within six weeks if the county occupies the building in the spring or summer. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the . approved plans. The director of communitydevelopment p t may approve minor changes. 6. The city is not requiring in -ground lawn irrigation since the applicant has the means and the workforce to maintain the landscaping. El REFERENCE INFORMATION SITE DESCRIPTION Site size: About 45,000 square feet, whole golf course — 148 acres . Existing land use: Existing Keller Golf Course maintenance buildings SURROUNDING LAND USES North: Keller Golf Course East: Keller Golf Course South: Keller Golf Course West: Keller Park and Keller Lake across Highway 61 PLANNING Land Use Plan designation: OS (open space) Zoning: F (farm residence) CUP Findings Section 36-442(a) states that the city council shall base approval of a CUP on the findings Ings listed in the resolution on pages 18 and 19. Application Date We received the applications for this request on July 12, 2002. State law requires that the he city take action within 60 days of receiving complete applications for any land use proposal. The 60 - day requirement on this proposal ends September 11, 2002. Therefore, city council action is required on this proposal by September 9, 2002. p:sec161keller maintenance cup.doc Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Site Arial Photo 4. Site Plan (Existing Conditions) 5. Site Plan (Proposed) 6. Site Plan (Demolition Detail Plan) 7. Site Plan (Proposed Detail) 8. Proposed Building Elevations 9. Proposed Floor Plan 10. Applicant's statement of intended use of property 11. Chris Cavett's comments dated July 29, 2002 12. Conditional Use Permit Resolution 13. Architectural plans date-stamped July 12, 2002 (separate attachment) 14. Landscape plan date-stamped August 1, 2002 (separate attachment) 5 Attachment 1 Gervais La ke _ + Lake KOHLMAN U AW. 4, n ,61 `�` �• �• COUNTY ROAD C IL I PLAZA C1R I 2 ALVAWo DR► � � 5 (n — rnah • 3 SELLZMEST DR PALM "r` Trailer Cv OT. � 4 MUVILLE DR � CT. PA�� C��,� 5 1�EM AN DF? oU2 EJ / w a. < CONNOR Cd►�� �- 4 CON OR w" < CT. DEAVE. AVE. � in C221 a a: >- BROOK . L 0: , I t am BROOKS � �o w ��. a., ._..1 SEXTANT Q SEXTANT . `�1 t0 O 1 V t <11 AVE CO. IAVE. �•r��� ���A�� AVE. R� GRANDVIEW Po RD. 62 Lase per"VIKING «1 >'�i ,,�,SHERREN .AVE. COP L CT. \� COPE 1 eur R. LAURIE CT. :=:::)(3i BURK ELDRID O Loke a BELMONT CN SKILLMAN AV. 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Attachment 4 9 eag c / P a- CIT 0 (A n a Ir o a^4), y 74t" IF �bl dy 00 Atz .7 n 31 C SZ drs flV nr -7- ,.: / t 47/ 4pq U wol 4 W/y IF, 7 q oil 74 k k h Mi IF Or Ilk q./ W i Scum *10 of love Southwest Guarter of Af N Sectioni 9. To-rishlO 29. Range 22 qr C� or J` Ir 01 \4 Y4 li, 11/ A fj NOTES' 4V, Utilities sham are from information famished by the City of mopiwwocA Xcd f 1/ Energy Owest and the Metropolitan iftle Control Commission in rgspanxg 10 GopherState One Call rw*ft 010- 8017& NO Other UtNtY companies responded Contact Gopher State One Call at 651-434-0002 for precise utfify locations before any construction shall beg*L Flo I this XWWY was done without the benefit of a We commitment and therefore eassmants ore not shown. Y1 11" 1/74 4 1 f g LEGEND —9 —Samlory Sews, 4m� —it—storm Sewer —W — Wat 10. Ar. Fir f _72V j N7 If* -& Hydrant 4P+, M11 0 manhole 4P I '.JJ !a0 Catch Basin FF 40 + W Owing 'Frw Invert Elevation WJ!, I Guard Post qr lit, 09- Out of Bounds Marker tV M i.vfi.- '... - PV* Power Palo' 0 i Aq Mi LP * Light Palo M Electrical Transformer ffij. Telephone Pedestal a 111*Y to T=Concrete Surface /!///// =Bituminous Surface —Buried Goo IF —I—Buried Telephone ----E—Burod Electric OF db C -W, JF OFF are , . , �, I I -, Overhead Woes V 4"er Ir OF du4 "j Partial Topograghic and Location Survey for., Pei CONSTRUCTION SFRVIrr-Q .1 1' 1. of a portion of Keller Golf Course Maintenance Facility SITE PLAN (EXISTING CONDITIONS) Attachment 5 y S EEO /// A/ /� / Cb .;yam, �"��* � ✓ `".� � �/ ,~ / / / / / /���/� �� �` / . ti �� • / egg ti. J � �" r Qb cf LEGEND arpw , . " , A4r / ���/ •V' C '>i / / % • PROPOSED MANHOLE -. PROPOSED CATCH BASIN � � � Ew /ROW/BLOOC UNE B �, s,� •` , � � , Ta / /// ////// � PROPOSED HYDRANT •--------- Lot ERIE PROPOSED GATE VALVE — -- BIMDWC/PARKING SETBACK UNE -4 PROPOSED FLARED END 0 SOIL BORING / 1 i 3- +WER INARROW ��, n -_ PROPOSED STORY S[�+ DRAAGE r ; .+ / / // �/�, --tom-� PROPOSED SA rARt stwo — r te O1IN nSG WATERYAMI �S ;.: ----A - PROPOSED WATERYAIN —s —EMONG SANITARY SEWER r r LAK PRoPOSEo comitETE—21—COSING STORM SEINER °' n • / --`/ Q . , . , < / PROPOSED S7D. DUTY BIn""ous —6 E'ATSTRIG BURIED CAS LR[ JO PROPOSED NEA V V DUTY BITUMINOUS -- L — E:ISTING BLOW ELECTRIC LINE -AO- PROPOSED CONTOUR — I — CASTING BURIED TELEPII" LINE. / � �I • u= 41M PROPOSED ELEVATIpI—ow•�CYISING 6{RRED TELEVJ5IGN UNE / C�o/ '0•g a �• I ••a SILT FENCE —IAO+ - c E:ISTING COI/fGllR CONSTRUCTION LwrS . sssro DISTING ELEVATION .. • •. , LIP ell 12CIO +0 >e / �.•,PF Scale in Feei sn B ter•. -_!i'I �. i' t� � �! / �/ JF'=II•f ;r ILIT'( p► ,=.Ihi Associates. Inc. �' b4 / ; Rehder & I {t� 1 F'r �,:VILA / "�S"-- / / ; • i Civil EagiD---, Plamos and Land Sufv oes 3440 Fcdeal 066 Suim 240 - Mkocum 55 122 651-472-3051• Fsz651-452.9797 EagftILlafa(y�dv.®OF i PE'.4,11 ^�G / 11ir=GlsC' PLC.: :Zi-•:ei-E.vt: 1i }YAFTC FILE: 39eu12.L:ti SLI-'-" •,• i d SITE PLAN (PROPOSED) 10 4 N Atfarhman+ F a• t / l .875 �+ �wX1 kili r�11'1'111 f / 0 xkl - _ " y., w + 1 j � � ti �� 1 tl • j1.1. ry���'°�� •;y'• j f + \ ri f/ / / jl• 11,11 �/ SD 1 y - / - /.1 •1.11 � � •����- ! 1 ss �„ say Q a, �. /� yJ( ]t / 1 1 1 • �\ /., / l Qlili c ° 7 .. 1 Cy J. , i �igr 1 1 1. �j0 rQ3 I °,. ,o�say�� . ' /' J'` y, -� �� ,�,� .1 • j111111.1.%a� %� / /� a a 1.1' / A s � �,•.:;' :: /c� . � ,- -fir--- .�1 . 111 Baa -:�`11`1Z1�' 1'�.jll�lllll 1.11111.1'1111 o � �,� • ,� 1.11'1 .1.1.1.111.1• •�j 11.1. •111'1 .1• ,. ° � � . � j .<�'y''� '�. �' 1111111111.1111 �•1• • .. .1. 1111.. / - . a, / ,p�. 11 . 11 .. 11 . l 1. • � � � �'l l l •111.1 •1 t a ��•1 .. • •11 . •1.11, o I •1.11111.1111 .11�, .1111 •111. � � .. , m ' 1.111 '1.11 1;11111 al 11 - ,oa ,1 .1111 .1 1 .1.1 .1 i JO ,, i 1 .1.111. • 11� ,11 .1. 1,� EELLER GOLF jilllll.l•111 '111 . �•1.L j 1,1A 11111111 COURSE 1�1 X111.�1..1.1_ .•111111.•111111 llllll�l C&';: ,::� � •�'�-►.., i•iijl•'1.1'1.1'1 • .'I�Iji���� / ./ MAINTENANCE C&' ,\ + ..111 • 1 11.1 �L SHOP 's•� - (:b '1 ..• • '1'1.1. '11 ..1•I.I,y ,...:;• . / s s o111111 o��' .1 1 88� 11111 I l v c1N 88�Y + 11 y 883' j 1� j , r ti 2166 MAPLEWOOD DRIVE _ SAINT PAUL, MN ge ., • 1 / / 1 1` j • / �\ . r °fid // / 61 dl edrorrce ech.&V diririon • "'• - :., / � 1�,0 / J Iuoe tMmllr �.an.s.WA Tab GILAILMI OWN Ex b mg - / ,� � �} -' w•: 11 / S� / � . `I ,' e°fi j�j C0 -,. y � � se^ � ��_ _ , i r .''y wd�ues]t� As]!U ....■. ' ,!i• '"jyr' ` J4 .c `� ... / ' r9�.♦ y:.:-'' Fa: H1.M7.1�10. � � ]MO f.lwl pft S.Ne IM ! + � `a�A-Di7,(•� - �j / f+e�. MN if 113 / - _ ••. •, _ - 'i�„a, . O r! S,f �" _ TabH1.4]t1011 DEMOLITION NOTES: REMOVE EXISTING GOLF BALL WASHER A CONCRETE SLAB. O REMOVE FUELING STATION & RETAIN FOR REISTALLATION. REMOVE CONCRETE SLAB, 0 BOLLARDS, RETAINING WALL 8 ELECTRIC UTILITY. a :-• c7 3 REMOVE EXISTING BUILDING, UTNTIES, SERVICES, CONCRETE APRON, ETC. ) CONCRETE SLAB TO REMAIN. j ® REMOVE YARD MARKER. �/� •9 / O REMOVE 3 SPRUCE TREES. (� SITE DEMOLITION PLAN SITE PLAN (DEMOLITION DETAIL PLAN) 11 Attachment 7 If of It IF IF ! l , 1 l4F,,/IF IF / /i i f op. r P J r ! !r i/' If 1 rI J ! / / , , r , r• 1 , , / // i Jl f It If tr IF r, / /' / /IF IF r % f� ,t JtJJJ r /J` fir' Jr r/ /rlt i ' Il" !r I IF IF I ! / / r IF IF I I J t t /If I /J 8;a` rlJ,lti If J.l r tJ(rlfi N g JI'/lrI/' ''!IIF IF /II JI KELLER GOLF / ; f / COURSE . r. /' '� i'I'(':/r;',�',t`'l MAINTENANCE rJ/Irj1;,ll SHOP ;`J J', f ' ,I ,+ ,' Jl rJ ( 2166 MAPLEWOOD DRIVE JI 1 1 I / J SAINT PAUL, MN / 7'! 1 It ! + r�r/ I i' (T \:g L= aavanetr• mcnioumv arvtrron / /• / ' fQ. G.ev..w.t1«.I.e4lrrc % 12=N-11 Avw.eM• : j r % SwwOk MN J!]]t ` „�' IF I % ' f` is itit1i970! win st pftk M14 In is IF T& Gsl.64Lq" ►.: a�t.Wstn• iI / / / i / /J /' Cho 4�YeaY� % r s IF , 3W fdnY Qivra sNu:N T* MIAMI ! I IF ! , ; Fee fll.tlL�111 1 1 1 IF/ ( it r rr ! , !I � IF r / i Ir I PARTIAL SITE PLAN r ; SITE PLAN (PROPOSED DETAIL) 12 4 N- If I IF ' , r f E �/ l .l ,r A. t r•� . � • r r IF Attachment 7 If of It IF IF ! l , 1 l4F,,/IF IF / /i i f op. r P J r ! !r i/' If 1 rI J ! / / , , r , r• 1 , , / // i Jl f It If tr IF r, / /' / /IF IF r % f� ,t JtJJJ r /J` fir' Jr r/ /rlt i ' Il" !r I IF IF I ! / / r IF IF I I J t t /If I /J 8;a` rlJ,lti If J.l r tJ(rlfi N g JI'/lrI/' ''!IIF IF /II JI KELLER GOLF / ; f / COURSE . r. /' '� i'I'(':/r;',�',t`'l MAINTENANCE rJ/Irj1;,ll SHOP ;`J J', f ' ,I ,+ ,' Jl rJ ( 2166 MAPLEWOOD DRIVE JI 1 1 I / J SAINT PAUL, MN / 7'! 1 It ! + r�r/ I i' (T \:g L= aavanetr• mcnioumv arvtrron / /• / ' fQ. G.ev..w.t1«.I.e4lrrc % 12=N-11 Avw.eM• : j r % SwwOk MN J!]]t ` „�' IF I % ' f` is itit1i970! win st pftk M14 In is IF T& Gsl.64Lq" ►.: a�t.Wstn• iI / / / i / /J /' Cho 4�YeaY� % r s IF , 3W fdnY Qivra sNu:N T* MIAMI ! I IF ! , ; Fee fll.tlL�111 1 1 1 IF/ ( it r rr ! , !I � IF r / i Ir I PARTIAL SITE PLAN r ; SITE PLAN (PROPOSED DETAIL) 12 4 N- Attachment 8 /■ N �1 W \� Z o \■ g cm uj rij i� gg ��, t3qit p a w aC rhhlTT!!lii V V] N V, U �_mf� 93►�--� us-'MA.P d LLI 0 Y 1. O PI O .._..._........... ......... _.._................ jig >;:: o �tS L O yy ® M ~oZJ 1S0 F = F 4L(D sZ Gas k 612 Oj 9� N o O W > W as � ............ Z � 999 Cil In r:` --oft {{,, 1L .lE: •Z: -CU ....... _. .......... yyo ........... .. $ 3 O H O baa$ w Wa¢ s Yg = z 54a a � a W w 13 Attachment 9 w W �� .i �� 03 ii%n AN IN PQ W 8 z hill .2 14 ji 34 1 z H01 gs im CIO T an i I H;I al en (D 1A IOU 0 � i It v 1 I tu 40 J f tn 81 0 rz w U, -Z ri lu 13 Wof It! C. ui 1IL I- L ib r r-- -- ---- 0 Z Li w t do adil, ib 10 0 Lu b .0 0 wz C 30 u vw -rTTT'TTT-jjTf 10 0 110 o tp 10 LO w T 0 0 2 '* '1 I__. CL fn UP Ci 7 ,o 0") 0 3 (2 t2tZ t VOO I z w w 2:2 w Jr 90uj0 a. LL M 0 LZIO z W —T :1 1. U) 0 j 41 b It? ib I VvrM - - -------- in il 14 SO 1 0 z Ind ILL! Attachment 10 KELLER GOLF COURSE NEW MAINTENANCE FACILITY INTENDED USE OF PROPERTY Ramsey County needs to replace an aging, undersized maintenance structure on the Keller Golf Course with a new structure that not only meets today's needs, but is also flexible and adaptable to meet the needs of the golf course maintenance operations for many years to come. The maintenance facility will provide increased space for proper operation of the maintenance program. The project scope includes design and construction of a 10,560SF maintenance facility, including mechanics shop, cold storage for vehicles and equipment, offices and employee areas, as well * as access road upgrades and improvements, new parking area, utilities, site grading and. landscaping. The facility will be architecturally compatible and complement the other buildings on the golf course and will meet the needs of the Keller Golf Course maintenance operations for many years to come. Pae 15 2 07/11/ Page 0 Attachment 11 Engineering Plan Review Project: Keller Golf Course — Maintenance Shop Reviewed by: Chris Cavett, Maplewood Engineering Department Date: July 29, 2002 Storm Water Management/ Storm Water Treatment & Misc, drainage issues: Summary: Basically, all the existing runoff drains toward the T.H. 61 right-of-way � Y and eventually into the Keller Lake. This area is in the shore land district. The applicant has stated that the impervious surface on the site will increase from 3112600 to 43,600 S.F. or 38%. In addition there will be additional steep slopes added on the site. Submit revised plans addressing the following: 1. The applicant shall incorporate Best Management Practices, (BMP's) into the design where practical. See the Metro Council website for additional information on best management practices. bM://www.metrocouncil.oraJenviromcl,nt/Watershed/bmpmanual.htrn Contact Maplewood Assistant City Engineer, Chris Cavett at 651-770-4554, with questions. 2. One form of BMP, that is strongly recommended are bio -infiltration basins, Rainwater Gardens). It is strongly recommended that a large rainwater garden (Wet Prairie meadow) be constructed in the area around the "Area Drain". The "Area Drain" may still be usable, but the outlet pipe appears to be in state of disrepair and inspected and considered for replacement. The "Area Drain" should be altered to create an overflow drain rather than a low point drain. (NOTE.: location of current under ground utilities). As this site is part of a large regional drainage system, basically treatment needs to be addressed. With that criteria, the bio -infiltration basin shall be designed to hold a raw volume (infiltration volume) of the greater of either: • Runoff from a V2" rain event for the entire post -development drainage area or 0 Runoff from a 1.25" rain event contributed by all the impervious surfaces. (Note: the alternative to the rainwater garden is to design a NURP Pond to current NURP design criteria) The rainwater garden may be designed to hold as little as 3" - 6" of water over a large area before flowing into the area drain. The remaining water will then be allowed to infiltrate in the basin area. Depth of the basin may vary depending on soil type, NOTE: the most critical issue is the preparation of the basin area: The garden area should be sub -cut to provide 12 -inches of bedding material. The • bedding material should consist of a mixture of 50% salvaged on-site topsoil and clean 50% organic compost. Most importantly, the sub -soils in the rainwater garden should be scarified to a riiiilimum depth of 12 -inches before the bedding material is placed. 16 Rock Infiltration Sumps may be installed in heavier soils below the rainwater gardens to facilitate infiltration. Provide a detail in the plan. Rock infiltration sumps that have been done by the city are typically 4' Diameter X 3' deep with 1 1/2" clean clear rock wrapped in type 5 geotextile filter fabric, (felt). The top of the rock infiltration sump is placed approx. 12 -inches below finished bottom of the rainwater garden. The rainwater garden should be protected with silt fence after grading to prevent silting into the area, as well as compaction of the soil by construction equipment. The rainwater garden area should be topped before or after planting with "shredded" wood mulch. "Woodchips" are NOT acceptable mulching material. A landscape plan for the bioretention basins/rainwater gardens shall be required as part of final plan approval. Consider modeling the large basin after the other native planting areas on the golf course, such as the slope to the east of the site or the island at the entrance road. The infiltration basin could be designed as a wet native prairie meadow. This site is very visible from the road. The applicant may consider doing the final preparation of the gardens ardens near _ the end of construction, as the site will be more stable and less susceptible to erosion. Continue to protect with silt fence as necessary. 3 A second rainwater garden or similar BMP shall be constructed at CB 1, to prevent direct runoff into that catch basin. The catch basin shall also act as an overflow. 4. A swale or similar BMP shall be graded to direct drainage from the south parking lot towards the north and into the large infiltration area. 5. Additional BMP's may be considered in other areas. Miscellaneous: 1. What is proposed for the existing drive? Nothing is noted in the plans, however it seems clear that something is planned. What is the proposed Section? How is the drainage to be managed? 2. Will there be any parking along this drive? If parking will be permitted, then a concrete treatment is required by code. Consider a concrete curb and gutter along the east side, (hill) and a concrete ribbon along the west side to allow water to sheet drain off the drive into the green area.. 3. Slopes shall not exceed 3:1 unless a no -maintenance landscape and permanent erosion protection plan is prepared. It appeared that all slopes were greater than 3:1, though it was difficult to determine. 4. The grading plan submitted was very difficult to review. The grading plan was smaller than an 80 scale on 11 X 17 plans. The plans had been reduced again to fit on the 11 X 17 paper and were no longer to any scale. Final submittal shall be scaled, legible plans. Fax to: John_Krausert, Rehder and Assoc. 651-452-9797 17 Attachment 12 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Ramsey County applied for a conditional use permit for the Keller Golf Course and to replace an existing maintenance building at the golf course. WHEREAS, this permit applies to the Keller Golf Course property located at 2166 Maplewood Drive. The legal description is:: SUBJ TO HWY 61 & FROST AVE & EX STATE OF MINNESOTA R/W; W Y2 OF NW % OF NE Y4 & TRIANGULAR PART IN SW COR OF E Y2 OF NW % OF NE % MEAS 208.71. FT ON WL & 297.26 FT ON SL THEREOF ALSO PART OF SW % OF NE % LYING NLY OF STATE OF MINNESOTA R/W ALSO PART OF NE % OF NW % LYING ELY OF HWY 61 & ELY OF AL DESC AS COM AT PT ON NL OF & 1830.5 FT E OF NW COR OF NW 1/4 TH S 40 DEG 15 MIN W FOR 790 FT TO WL OFNEY4OFNW%THSONSDWLFOR 310FTTHS43DEG 15 MIN EFOR 160.FTTOPTOF BEG TH S 10 DEG E FOR 300 FT TO SL OF NE % OF NW % & THERE TERM ALSO PART OF SE % OF NW % LYING NLY OF STATE OF MINNESOTA R/W ALSO PART OF SW % OF NW % LYING ELY & SLY OF AL BEG ON EL OF & 366 FT S FROM NE COR OF SW % OF NW % TH N 72 DEG 18 MIN W FOR 119 FT TH WLY ALONG CURVE TO LEFT RAD 215 FT FOR 185 FT TH S 66 DEG 34 -,MIN W FOR 195 FT TH S 48 DEG 40 MIN W FOR 320 FT TH S 440 FT TH S 46 DEG 45 MIN E FOR 400 FT TO SL OF SW % OF NW % & THERE TERM ALSO PART OF NW % OF SW_% LYING ELY & NLY OF PART OWNED BY CITY OF ST PAUL ALSO W 330 FT OF GOVT. LOT 2 IN NE % OF SW % LYING ELY & NLY OF PART OWNED BY CITY OF ST PAUL ALSO PART OF E 10 ACRES OF W 20 ACRES OF SD GOVT. LOT 2 LYING NLY OF STATE OF MINNESOTA R/W; ALL IN SECTION 16, TOWNSHIP 29, RANGE 22. WHEREAS, the history of this conditional use permit is as follows: 1. On August 5, 2002, the planning commission recommended that the city council approve this permit. 2.. On August 26, 2002, the city council held a public hearing, City staff published a notice in - the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 18 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic. congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, includin streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The applicant must begin construction within one year after the council approves this permit or the permit shall end. The city council may extend this deadline for one year. 3. The city council shall review this permit, in one year. The Maplewood City Council approved this resolution on , 2002. 19 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, AUGUST 5, 2002 a. Keller Golf Course Maintenance Building Conditional Use Permit (2166 Maplewood Drive). Mr. Roberts gave a review for a 10,560 square foot maintenance building at Keller Golf Course. The proposed building would replace the older of the two existing maintenance buildings'on the site. The exterior of the proposed maintenance building would have metal panel siding and a standing seam metal roof. The building would have a metal panel exterior with dormers facing Highway 61. The plans also show awainscot base panel fora contrasting color or for rock -faced block. The roof would be green, the sides would be white and the trim and doors would be beige. Staff recommends approval of the conditional use permit for the proposed Keller Golf Course maintenance building. Commissioner Ledvina asked if there are any underground storage tanks and will they be affected by the improvement to this site? Mr. Roberts said the applicant could address that. Kevin Finley, Ramsey County Parks and Recreation, 2015 N. Van Dyke Street, addressed the commission. He said regarding the underground storage tanks, there is an abandoned gasoline tank buried near the existing but where there will be pavement in the new construction and they will go over it. He said the storage tank has been sealed and approved by the MPCA. Commissioner Trippler asked Mr. Finley about the wash bay on the east side. He asked what kinds of things will be washed in the wash bays and how the wash water is captured and treated? Mr. Finley said they are installing a state-of-the-art recycling system. He said there is a series of three recycling tanks in the building adjacent to the wash pad. They wash the equipment down, it goes into the three tanks, and is biologically treated. The affluent is discharged into the sanitary sewer and the sludge is scooped out and recycled as compost. Currently, they are washing down the equipment and letting the water run into the sewer and along the ditch. He said the new system will be used primarily for cleaning the lawn mowing equipment. Commissioner Rossbach asked Mr. Finley what the cages are going to be used for in the storage area? Mr. Finley said the cyclone fence cages would hold chain saws, weed whips, and other power equipment that they want to keep under lock and key. Commissioner Ledvina moved to approve a conditional use permit for Keller Golf Course, including a new maintenance building, at 2166 Maplewood Drive. The council bases the permit on the findings required by code and it is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The applicant must begin construction within one year after the council approves this permit or the permit shall end. The city council may extend this deadline for one year. 3. The city council shall review this permit in one year. Commissioner Trippler seconded. Ayes - All The motion passed. Mr. Roberts said this will go to the CDRB meeting August 13, 2002, and then to the city council meeting on August 26, 42002, for approval. DRAFT MINUTES OF THE, MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, AUGUST 13, 2002 bw Keller Lake Golf Course Maintenance Building — 2166 Maplewood Drive Ms. Finwall reported. Ramsey County Parks and Recreation Department are proposing to build a 10,560 square -foot maintenance building at Keller Golf Course. The proposed building would replace the older of the two existing maintenance buildings on the site. The county would keep the brown -colored structure. The exterior of the proposed maintenance building would have a white metal panel exterior with a tan colored wainscot base or an optional rock -faced block wainscot. The roof will be green with optional dormers facing Highway 61. The building will be setback 30 feet from Highway 61. An existing -parking lot will be expanded to accommodate 15 parking stalls. The driveway and parking lot will be resurfaced with this project. The landscape plan which was recently submitted by Ramsey County and included in the CDRB packet, shows a variety of plant materials to be planted on the west side of the new maintenance building. The cities engineering department is requiring that rainwater gardens be installed around the building. These rainwater gardens will act as a bioretention pond for water runoff. With this revised landscaping plan there shall be a plan submitted which shows all required landscaping in the rainwater gardens as well as the size of the proposed plan as indicated on the submitted landscape plan. There are six -wall pack lights that are proposed for the maintenance building. The county must also submit a photometrics to staff prior to issuance of a building permit. The county should install a dumpster enclosure as part of this project. This dumpster enclosure plan should be submitted to staff prior to issuance of a building permit. Board member Olson asked staff if the small building by Highway 61 will remain. Ms. Finwall said correct. The maintenance building closest to Highway 61 will remain. Chairperson Ledvina asked if the applicant is requesting approval without the rock base and dormers. Ms. Finwall said those two items are options and it is has not been determined yet. Mr. Kevin Finley with the Ramsey County Parks & Recreation, 2015 N. Van Dyke Street in Maplewood addressed the board. He said the pump house building and the building that is a holding tank for water will remain. He said the roof and the siding are made of metal. The purpose of the building is to support the turf grass maintenance equipment for the golf course. Half the building is a garage area for storing the mowers and is unheated. The north part of the building will have a maintenance shop, some offices, a lunchroom, and restrooms. The colors to be used on this structure are Forest Green for the roofing, White Sand for the siding, the garage doors will be brown and the skirting is Sahara Tan. Board member Longrie-Kline asked Mr. Finley how many employees work there and will there be enough parking available. Mr. Finley said during the summer there are 25 employees and then that number goes down as kids go back to school and winter comes. He said there will be plenty of parking in the back of the facility. Board member Shankar asked what type of vehicles will park in this building. Mr. Finley said the building is primarily used for grass mowing equipment and the storage of a pickup truck. Board member Shankar asked what is the need for the tall doors on the maintenance facility. Mr. Finley said the height of the garage doors is a standard size. He said some of the mowers are fairly large in size and have outrigger reels on them. Board member Olson asked what the rock -faced block material is made of and how the white metal siding is made of. Mr. Finley said the rock -faced block is a rock veneer material. The white metal siding is a panel with a baked on paint material that holds a 25 -year warranty. Board member Shankar asked the applicant why there are high windows on one side and low windows on the other side. Mr. Finley said the reason the windows are at two different heights are because it is more appealing to the eye to see the buildings with different window heights. Also, the garage area will allow light in and the building where the employees area will have look out windows. Chairperson Ledvina said due to the financial constraints that the applicant is in it is fine in his opinion to do less landscaping. It was okay with him not to use the rock -faced block but the applicant should keep the three dormers on the roof. Board member Olson said if the rock -faced block is not used on the lower panels of the building she thinks the landscaping should be increased because the building will be visible from Highway 61. Board member Longrie-Kline said because of the size of the building she believes having the three dormers on the roof is critical. Without the dormers the building would look like a pole barn and this building is quite visible from Highway 61. Board member Shankar said his concern is having three dormers on the one side and nothing on the other building. He believes to create a more uniform appearance there should be two dormers on each building making a total of four dormers. He also thinks the dormers do not match up with the spacing of the windows. He also believes the windows on the south side should be raised six inches so the top of the window lines up with the joint. Board member Longrie-Kline said she has no problem with the height of the windows on the south side. When she looks at the dormers on the roof it appears the three dormers are spaced out evenly into three. equal parts. They are not using the windows to disperse the dormers into three equal segments; they are using the roof top osition the dormers equally. She said from . Highway 61 the dormers are more visible than the windows. Mr. Finley said if the decision is made that they can't. afford to put up the rock -faced block they will still be putting up the Sahara Tan metal panels. Board member Shankar said he would like to see the applicant either put four dormers i on the roofs or keep the three dormers and introduce the rock -faced block on the bottom panels of the buildings. Chairperson Ledvina said he feels the three dormers would be more critical for the aesthetics of the building. Board member Olson asked staff if a lighting plan is required. Ms. Finwall said the six -wall pack lights are proposed at this time; however, a photometrics plan will be required. Board member Olson said there are no standing light poles for the employee parking lot. She asked if the six -wall pack lights will illuminate the parking area and if there are any additional lights around the pump house. Mr. Finley said the six -wall pack lights will light up the parking area. There are no additional lights around the pump house. There are lights along the highway that light up the area. Board member Longrie-Kline moved to approve the architectural and site plans date- stamped July 12, 2002, and the landscape plan date-stamped August 1, 2002, for the Keller Golf Course maintenance building, subject to the findings required by the city code. The county or the developer shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Provide the following for approval before the city issues grading or building permits: a. 'A detailed grading, drainage and erosion control plan, subject to the city engineer's approval. This plan shall include the reconstruction of the entrance drive into the site. b. A detailed photometric plan for all proposed outdoor lighting, subject to staff approval. C. Plans for a trash dumpster enclosure. These shall include a revised plan to show the location and elevations of all four sides of the enclosure. The gates shall be 100 percent opaque and the materials and colors of -the C enclosure shall be compatible with those of the new maintenance building. This plan shall be subject to staff approval. d. A revised landscape plan shall be submitted prior to issuance of a building permit that shows the size of the plantings and all landscaping within the rainwater gardens. 3. Complete the following before occupying the new maintenance building: a. The construction of the required trash dumpster enclosure for any outside trash containers for this facility. (code requirement) The enclosure must be 100 percent opaque, match the color of the building and have a closeable gate that extends to the ground. b. Install all required landscaping around the driveway, parking lot and the site. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives cash escrow or an irrevocable letter of' credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. The owner or contractor shall complete any unfinished landscaping by June 1 if the county occupies the building in the fall or winter or within six weeks if the county occupies the building in the spring or summer. C. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. The city is not requiring in -ground lawn irrigation since the applicant has the means and the workforce to maintain the landscaping. Chairperson Ledvina made the following friendly amendment: 1) The three dormers as shown on the elevation plans are not optional and need to be constructed as part of this proposal. 2) The CDRB is approving the site plans date-stamped July 12, 2002, and the landscape plans date-stamped August 1, 2002, subject to the findings of the city code. 3) The elevations were modified and presented to the CDRB as of August 13, 2002, which show the position of the windows on the south portion of the west elevation and an addition of a third garage door on the east elevation as proposed by the applicant. Board member Olson seconded. Ayes — Ledvina, Longrie-Kline, Olson Nay - Shankar Board member Shankar said this is a better exterior elevation but since he feels the dormers as well as the base material is important and that is the reason he is voting nay. The motion is passed. Staff said this goes to the city council August 26, 2002. AGENDA ITEM � 1 AGENDA REPORT Aefim by c4uwg TO: City Manager Date FROM: Charles Ahl Director of Public Works / City Engineer ineer Endorsed . Modified SUBJECT: Beaver Lake T.H. Sanitary Sewer and Bike Path, City Project �kif• Award of Bid, Adjusting Assessment Amount, Approving Change Order, and -- Revising Project Budget DATE: August 20, 2002 Introduction Bids for the Beaver Lake T. H. Sanitary Sewer and Bike Path Improvements were opened at 10:00 a.m. on Friday, August 2, 2002. The bids were significantly over the budget established for the project. A revised project approach has been agreed upon with the contractor that reduces the city's expenditure for the project, but still is over budget. Karl Keel, the project manager from URS hired by the city to manage this project, will present the revised plan. Background On June 24, 2002, the city council .conducted a public hearing regarding reconstruction of the sewer through the Beaver Creek Town Home Development, along with the construction of a trail through the development. The sewer portion of the project had been deferred since 1981, when an engineering evaluation identified the need to replace the leaking and undersized sewer main. The project was deferred awaiting the development of the Beaver Creek Town Home site. URS presented a preliminary report estimating the project financing as follows: Park Development Fund (Developer Contribution) $ 94,000 Sewer Utility Fund 587,213 General Tax Levy (for sidewalk along Maryland) 16,317 Assessments (to developer) 157,800 Total Project Cost $855,330 During the design phase of the project, URS discovered through soil borings that alayer of poor soils existed within the site that would cause dramatic construction problems and substantially increase the cost of the project. URS increased their estimate to construct the project to $900,000, which increased the overall project cost by over $200,000 from the original estimate. This information was shared with the council as part of the approval of the project plans, noting the need to increase the city's utility fund share of the project. Working with URS, the city staff estimated the Sewer Utility Fund share of the project would increase to $800,000. Bids On August 2, 2002, bids were opened for the project as follows: Contractor Base Bid Bid Alternate 1 Barbarossa and Sons, Inc. $1,492,373.15 -$1601000.00 Lametti and Sons, Inc. $1,771,595.00 -$400,000.00 Engineer's Estimate $ 9007000.00 N/A Beaver Lake Sewer Council Agenda Background August 26, 2002 Page 2 Change Order During the past three weeks, staff and URS have met with Barbarossa and Sons, Inc. to discuss the bid and cost issues. The primary reason for the high project costs are the poor soils and some design issues relating t0 the project layout. The Bid Alternate 1 was included in the project as an alternative method of constructing the Sterling Street portion of the job. Barbarossa proposed a reduction in the contract amount of $160,000. This alternate will have no change in the overall project and should be implemented, bringing the actual contract award recommended to $1,332,373.15. Staff and Barbarossa have also discussed a number of scope changes to the design of the project that can save significant funds and still provide a good operating system. One of the changes is to shorten the project and eliminate the major interruption to Lakewood Drive. This last section of pipe will be sealed as part of the city's annual lining program and provide a reliable system for 25+ years. Additionally, casing pipe and sewer pipe was specified by URS that provided an extra -level of protection that is beyond the financial means of the city system. Barbarossa has agreed to a change order in the amount of.a reduction to the contract of an additional $260,133.20, leaving a final construction cost of $1,072,239.95. Revised Budget The project budget will need to be revised as follows: Project Item Park Development Fund Sewer .Utility Fund General Tax Levy Assessments Tota New Budget Amount $ 94,000 587,213 16,317 157,800 $8557330 Original Budget $ 94,000 936,208 16,317 217,772 $1,264,297 The assessment to the developer is being increased by $59,972 due to the increase in costs for construction of the sewer main within .the development, attributed to the poor soils. The finance director is reviewing the possibility of providing funds for the utility fund through a bond, which will reduce the overall impact to the utility users. The overall bonding decision will be made as part of the annual budget setting process. Recommendation It is recommended that the City Council adopt the attached resolution that accepts the bids, awards a construction contract to Barbarossa and Sons, Inc. in the amount of $1,332,373.15, and approves a change order in the amount of a reduction of $260,133.20 for the Beaver Lake Town Homes Sanitary Sewer.and Bike Path, City Project 01-09. RCA jw Attachments .RESOLUTION FOR RECEIPT OF BIDS AWARD OF BIDS APPROVAL OF CHANGE ORDER NO. 1 WHEREAS, the City Council approved plans and specifications for the Beaver Lake Town Homes Sanitary Sewer and Bike Path, City Project 01-09 on July 8, 2002, and WHEREAS, pursuant to Council direction bids were received, opened and read aloud on August 2, 2002 as follows: Contractor Base Bid Barbarossa and Sons, Inc. $1,14927373.15 Lametti and Sons, Inc. $1,771,595.00 Engineer's Estimate $ 900,000.00 Bid Alternate 1 -$1.60,000.00 -$400,000.00 N/A WHEREAS, a project budget of $855,330 was set on June 24, 2002, and WHEREAS, Barbarossa and Sons, Inc., in cooperation with City staff, have determined a number of project changes that will result in a reduction in expenditures in the amount of $260,133.20, and WHEREAS, the preliminary estimate for assessment to the land owner for Beaver Lake Town Homes Development was $157,800, and WHEREAS, the City Engineer has reported that the cost of construction of the sanitary sewer service needed for the Beaver Lake Town Homes Development has increased substantially in excess of $59,972 due to unforeseen soil conditions. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That the bid of Barbarossa and Sons, Inc. in the amount of $1,492,373.15 is the lowest responsible bid for the construction of The Beaver Lake T.H. Sanitary Sewer and Bike Path, City Project 01-09. 2. That the Bid Alternate 1 in the amount of a reduction of $160,000 is appropriate and reduces the bid amount for contract purposes to $1,332,373.15 and the mayor and clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. 3. That Change Order No. 1 in the amount of -$260,133.20 is hereby approved. 4. That the assessment amount for the Beaver Lake Town Home developer is hereby increased to $217,772.00. 5. That the finance director is hereby authorized to make the financial transfers necessary to implement the revised financing plan for the project. Adopted this 26th day of August, 2002. August 17, 2002 Mr. R. Charles Ahl, PE Director of Public Works/City Engineer City of Maplewood 1830 East County Road B Maplewood, MN 55109 Re: Award of Contract — Beaver Lake Townhomes Sanitary Sewer and Trail, City Project 01-09 Dear Mr. Ahl: On Friday August 2, 2002, bids were opened for the Beaver Lake Townhomes Sanitary Sewer and Trail project. This project consists of the replacement, along a new alignment, of the trunk sanitary sewer that bisects the Beaver Lake Townhomes site. The project also includes a new bituminous trail along Beaver Creek and sidewalk along the south side of Maryland Avenue.. The following two bids were received: Base Bid Bid Alternate 1 1. Barbarossa and Sons, Inc. $114925373.15 -$1601000.00 2. Lametti and Sons, Inc. $1,771,595.00 -$4001000.00 All bids have been checked and tabulated. Bid Alternate 1 allowed for a different construction technique for the proposed improvements in Sterling Street. The engineer's estimate for this project was $900,000. The low bid from Barbarossa and Sons, Inc. of $1,332,373.15 (including Bid Alternate 1) is 48% higher than the engineer's estimate. The project and bid have been reviewed with Barbarossa and Sons, Inc. The main reason for the large discrepancy between the engineer's estimate and Barbarossa's bid was due to poor soils and high groundwater found on site by the contractor during the preparation of their bid. A detailed review of the project with the contractor has resulted in proposed design and scope changes that can reduce the construction amount of the project by $260,133.20. These additional savings would be administered as a change order to the construction contract. Barbarossa and Sons, Inc. is a reputable contractor and has completed many projects within the north metro area and City of Maplewood in the past. The close bid prices, considering Bid Alternate 1, is an indication that the bidding process was competitive. It is not believed that significant cost savings would be realized if the project were to be re -bid. Therefore, we recommend that the City of Maplewood award a construction contract for the Beaver Lake Townhomes Sanitary Sewer and Trail, City Project 01-09, including Bid Alternate 1, to Barbarossa and Sons, Inc. in the amount of $1,332,373.15. Following award of this contract, it is recommended that the City of Maplewood approve a change order to modify certain aspects of the project's design and scope that will result in a project savings of $260,133.20 — bringing the total project construction amount to $11072,239.95. Sincerely, . URS Corporation Karl R. Keel, PE Vice President Beaver Lake Townhomes Trunk Sanitary Sewer and Trail City Project 01-09 17 -Aug -02 Project Cost Summary Original Barbarossa Bid (w/Alt.) 11332,373.15 Change Order -2601133.20 2% Capitalized Interest 21,444.80 Engineering 117,000.00 (18% of Original FeasibilityEstimate ) o 5 /o Administation 53,612.00 112647296.75 Project Financing Summary Sanitary Sewer Utility 936,207.75 Assessments 2171772.00 (Increase from Feasibility$157, - $157,800) Park Development Funds 94,000.00 General Tax Levy 16,317.00 11264,296.75 MEMGRAN TO: Richard Fursman, City FROM: Bruce K. Anderson, Director DATE: August 20, 2002 for the Aug SUBJECT: Cable Casting Agenda J I . Action by Council kreatio Date Endorsed cil 1i n ig Modified Rejected The Parks and Recreation Commission met on Monday, August 19, to review their position on cable casting Parks and Recreation Commission meetings. The commission has discussed this issue on numerous occasions and has always been very supportive of cable casting their meetings. The problem the commission has discussed is that we currently meet on the same night as the Planning Commission meets. The Parks and Recreation Commission feels strongly that it would not be appropriate to cable cast the Parks and, Recreation Commission in the Maplewood Room, as the quality and general continuity and consistency of city commission cable castings would be quite disparate. The Parks and Recreation Commission's recommendation is that staff and representatives from the commission and community work with the local cable casting organization to prepare four to six issue - oriented programs on an annual basis. The productions would be done out in the community where we could view firsthand issues and challenges that face the city park system. Topics that the Parks and Recreation Commission discussed were as follows: 1. Trail system: where they go, condition, priority, maintenance levels, etc. 2. Condition of neighborhood parks and lack thereof in new development areas 3. Community -wide athletic fields 4. Maplewood Community Center 5. Maplewood Nature Center B. Open space issues 7. City environmental issues S. Bruentrup farm It is the commission's position and staffs after a unanimous vote that the four to six informational meetings, which would include 10 minutes of commission highlights or action, would be more beneficial to the residents than taping of the meetings which at times can be somewhat routine and less informative. The design review board has also indicated that they would be willing to have their meetings cable cast effective immediately. Staff awaits council direction on these two cable -cast issues. kftablecast.mem TO: FROM: SUBJECT: APPLICANT: LOCATION: DATE: INTRODUCTION MEMORANDUM City Manager Shann Finwall, Associate Planner Conditional Use Permit Review Ronald and Connie Launderville 2194 Van Dyke Street August 19, 2002 Agenda Action by Council The Laundervilles' conditional use permit (CUP) to store a heavy commercial vehicle on their residential property at 2194 Van Dyke Street is due for review. The Laundervilles operate a towing business at 2285 North St. Paul Road. The CUP allows the Laundervilles to store a one -ton tow truck at their home. BACKGROUND January 28, 1991: The city council granted a CUP for the storage of two heavy commercial vehicles (one -ton tow trucks) in an R-1 (Single Dwelling Residential) zoning district as well as a related home occupation license to operate a towing business from a residential property. February 25,.1992: The city council reviewed the CUP and approved a right-of-way user permit (refer to permit on pages 4 and 5). This permit allows.the Laundervilles to use the unimproved Sandhurst Avenue right-of-way for access to their property. November 1, 1992: The CUP and home occupation license expired. March 3, 1993: The city council granted a new CUP to allow the storage of one heavy commercial vehicle (one -ton tow truck) in an R-1 (Single Dwelling Residential) zoning district, subject to the following conditions: 1. The tow truck shall be parked in the garage when it is on the property. 2. Mr. Launderville shall not store towed vehicles on this site, unless he or his family owns the vehicles. 3. There shall be no outdoor storage of junk or inoperable vehicles or vehicle parts on the property. 4. There shall be no storage or repair of vehicles on the site, except those owned by people living on the property. 5. There shall be no overnight parking of vehicles on Van Dyke Street (per city code). 6. The city council shall review this permit in one year to make sure that the conditions are being met. April 11, 1994; April 10, 1995; April 22, 1996; May 27, 1997; June 22, 1998; July 9, 2001: The city council reviewed the CUP and requested a review again in one year. DISCUSSION Conditional Use Permit On occasion, the Laundervilles will have two tow trucks located on the property. The Laundervilles explain that Ronald Launderville or his sons may come to the property during the day to have lunch or in between towing calls. Ronald Launderville's tow truck is the only tow truck stored on the property,' within the garage as required by the CUP. The Laundervilles are complying with all other conditions of their CUP. Right -of -Way User Permit The city council approved a right-of-way user permit to allow the Landervilles to utilize the unimproved Sandhurst Avenue right-of-way for access to their property. They currently have a gravel driveway (second driveway) on this right-of-way giving them access to accessory buildings located on the south side of their property. Also located in the right-of-way is a 6 -foot -high wood fence. The Laundervilles constructed this fence approximately six years ago. The southwest corner of the wood fence extends into the Sandhurst Avenue right-of-way by approximately 10 feet (see location map on page 6). A concerned neighbor has contacted the city regarding the 10 -foot portion of the fence that is located within the right-of-way. When staff contacted the Laundervilles about the wood fence, they stated that the fence was constructed six years ago. During construction of the fence, they followed the contour of the land in order to prevent any grading on the property. This caused a portion of the fence to extend into the right-of-way. The Laundervilles point out that the neighbors to the south at 2182 Van Dyke Street (Roy and Polly Hardwick) also have a 4 -foot -high chain link fence that extends into the right-of-way by approximately 10 feet along the entire length of their back yard, This fence has been in place for over 14 years. Unused rights-of-way can become a troublesome, time-consuming enforcement matter for city staff. The city does not allow the placement of structures or fences within these rights-of-way.'. This is to ensure that the city or utility companies can gain access to the right-of-way in order to maintain underground or aboveground utilities, in the Sandhurst Avenue right-of-way, however, there are no public utilities located within the right-of-way, and the city has no plans to construct the road in the future. Both the Laundervilles' and the Hardwicks' fences have been in place for some time without incident. Staff finds that the fences do not pose a public nuisance and that requiring the removal of these fences would pose an undue hardship to the property owners. However, in order to ensure that the property owners cannot obtain property rights to the portion of the right-of-way that their fences cover and also to ensure that the city does not assume any risk or liability for the use of the right-of-way, staff recommends that both property owners sign a right-of-way user permit. Both property owners have agreed to sign a right-of-way user permit. The city should revise the Laundervilles' existing user permit to include the temporary placement of the wood fence, and the city should draft a new user permit for the Hardwicks. These user permits will allow the existing fences to remain until the fences are destroyed or removed. Attached as pages 7 through 10 are the two proposed user permits for the city council's approval. Launderville CUP Review 2 August 19, 2002 RECOMMENDATION 1. Approve the Sandhurst Avenue right-of-way user permits attached on pages 7 through 10 for the properties at 2182 and 2194 Van Dyke Street. 2. Approve the Laundervilles' conditional use permit for the storage of one commercial vehicle on the residential property at 2194 Van Dyke Street, and review the conditional use permit again in the future only if a problem arises. P:sec1111aunderville Attachments 1. Launderville Right -of -Way User Permit Dated February 25, 1992 2. Location Map 3. Launderville Revised Right -of -Way User Permit 4. Hardwick Right -of -Way User Permit Launderville CUP Review 3 August 19, 2002 Attachment 1 USER PERMIT THIS AGREEMENT, made this 2 day of February, 1992, by and between Ronald Launderville and Constance Launderville, husband and wife, of the County of Ramsey, State of Minnesota, hereinafter called the USERS, and the City of Maplewood, Ramsey County, Minnesota, a Minnesota municipal corporation, hereinafter called the CITY. WITNESSETH: WHEREAS, the Sandhurst Avenue right-of-way was dedicated for public use with the recording of the Smith and Taylors Addition to North St. Paul, in the City of Maplewood, County of Ramsey, State of Minnesota. WHEREAS, the City has not improved the Sandhurst Avenue right -of -way. WHEREAS, the users wish to use the unimproved Sandhurst Avenue right-of-way lying east of Van Dyke Street for access purposes to their property at 2194 Van Dyke Street. .WHEREAS, -.the users agree that this permit is subject to the following conditions. NOW, THEREFORE, the parties hereto agree to the following: 1. The City.does not permit the users to change the topography of land on the Sandhurst Avenue right-of-way. The City will allow the users to remove any materials that they have deposited on said right-of-way. 2.. The City does not permit the users to place any permanent structures or permanently deposit any materials on said right-of-way. The -City does not permit the users to- -place any waste or substances'on said right-of-way. 3. The users assume all risk and liability in the use of the unimproved Sandhurst Avenue right-of-way. 4. The users shall indemnify the City, its officers, employees and agents for all damages, loss, liability, or expense resulting from injury to any person, including death, or to any property or any person however caused which occurred in the use of the unimproved Sandhurst Avenue right-of-way. The user shall defend and protect the City, its officers, employees and agents against all claims, demands and lawsuits, arising from such .injuries or property damages. 5. The City grants to the users permission to use the unimproved Sandhurst Avenue right-of-way for access to their 4 �--Aun�rvi��� ��`i9i�1q � USQ�' �P('�i►� property at 2194 Van Dyke Street. The City does not warrant the fitness of the right-of-way for the users Ipurpose. 6. The City does not grant the users any rights, property rights or other rights other than permission to use the unimproved Sandhurst Avenue right-of-way for access purposes to their property at 2194 Van Dyke Street., 7. This City reserves the right to end this agreement without cause upon 60 day written notification to the users. 8. This agreement is not transferable or assignable and shall remain for the use of Ronald Launderville and Constance Launderville., 9. This agreement shall automatically renew yearly, unless the City ends it by Condition Seven. IN WITNESS WHEREOF, the parties hereto have set their hands and seals all the day and year first above written. USERS* BY�.:s� � �c Cl�✓�, �,tC��I�C�(iY�� BY Ronald Launderville Constan e Launderville Property owners of the property at 2194 Van Dyke Street The foregoing instrument was acknowledged before me this - " ��/ day of February, 1992, by Ronald Launderville and Constanae,,,oL&und Dv.oi fle,r .sband and wife. =� L�CILLE E. 0RELIUS � •�:��'a jJ•:.tl ...pl.u`-/ I•'I It I Y •W A. R EY COUNTY AM commission ex;:ires 1.17.46 t� My ti,,;.,,,Nom► Notary Public CITY OF MAPLEWOOD or By. STATE OF"MINNESOTA COUNTY OF RAMSEY 1 ss. By 1 Its -Clerk'- The lerk The foregoing instrument was acknowledged before me this 2,::� day of February, 1992, by Gary Bastian and Lucille E. Aurelius, Mayor and City Clerk of the City of,Maplewood, a Ynunicipal corporation. WALTER M. GEISSLER NOTARY PUBLIC - MINNESOTA `~ HENNEPIN COUNTY My Commission expires 3-26-83 5 Notary Public Attachment 2 - Ma 4"d ar U,�Hding Location Map 6 Attachment 3 USER PERMIT THIS AGREEMENT, made this 26th day of August 2002 by and between Ronald and Constance Launderville, husband and wife, of the County of Ramsey, State of Minnesota (hereinafter called the USERS") and the City of Maplewood, Ramsey County, Minnesota, a Minnesota municipal corporation (hereinafter called the "CITY"). WITNESSETH: WHEREAS, the Sandhurst Avenue right-of-way was dedicated for public use with the recording of the Smith and Taylors Addition to North St. Paul, in the City of Maplewood, County of Ramsey, State of Minnesota. WHEREAS, the City has not improved the Sandhurst Avenue right-of-way. WHEREAS, the Users wish to use the unimproved Sandhurst Avenue right-of- way lying east of Van Dyke Street (hereinafter called the "Right -of -Way") for access purposes to their property at 2194 Van Dyke Street and for the temporary placement of a fence. WHEREAS, the Users agree that this permit is subject to the following conditions: NOW, THEREFORE, the parties hereto agree to the following: 1. The City does not grant the Users any rights, property rights, or other rights other than permission to use the Right -of -Way for access purposes to their property at 2194 Van Dyke Street and for temporary placement of a fence as described in Condition No. 2 below. 2. The City does not permit the Users to place any permanent structures or permanently deposit any materials on the Right -of -Way. This condition does not apply to the existing 6 -foot -high, wood fence that encroaches into the Right -of -Way by approximately 10 feet at the southwest cornier of the fence. This fence can remain within the Right -of -Way until the fence is removed or destroyed. 3. The City does not permit the Users to place any waste or substances on the Right -of -Way - 4. The City does not permit the Users to change the topography. of the land on the Right -of -Way. 5. The Users assume all risk and liability in the use of the Right -of -Way. 6. The Users shall indemnify the City, its officers, employees and agents for all damages, loss, liability, or expense resulting from injury to any person, including death, or to any property or any person however caused which occurred in the use of the Right -of -Way. The User shall defend and protect the City, its officers, employees and agents against all claims, demands and lawsuits arising from such injuries or property damages. Launderville Revised User Permit 7 7. The City does not warrant the fitness of the Right -of -Way for the Users' purpose. 8. This City reserves the right to end this agreement without cause upon a 60 -day written notification to the Users. 9. This agreement is not transferable or assignable and shall remain for the use of Ronald and Constance Launderville. 10. This user permit shall automatically renew yearly, unless the City ends it by Condition No. 8. IN WITNESS WHEREOF, the parties hereto have set their hands and seals all the day and year first above written. USERS: By By Ronald Launderville Constance Launderville Property owners of the property at 2194 Van Dyke Street STATE OF MINNESOTA ) ss. COUNTY OF RAMSEY ) ( The foregoing instrument was acknowledged before me this day of August 2002 by Ronald and Constance Launderville, a husband and wife. Notary Public CITY of MAPLEWOOD: By By Its Mayor Its Clerk STATE OF MINNESOTA ) ss. COUNTY OF RAMSEY } The foregoing instrument was acknowledged before me this day of August 2002 by Bob Cardinal and Karen Guilfoile, Mayor and City Clerk of the City of Maplewood, a municipal corporation. Notary Public Launderville Revised User Permit E'? Attachment 4 USER PERMIT THIS AGREEMENT, made this 20th day of August 2002 by and between Roy and Polly Hardwick, husband and wife, of the County of Ramsey, State of Minnesota (hereinafter called the "USERS") and the City of Maplewood, Ramsey County, Minnesota, a Minnesota municipal corporation (hereinafter called the "CITY"). WITNESSETH: WHEREAS, the Sandhurst Avenue right-of-way was dedicated for public use with the recording of the Smith and Taylors Addition to North St. Paul, in the City of Maplewood, County of Ramsey, State of Minnesota. WHEREAS, the City has not improved the Sandhurst Avenue right-of-way. WHEREAS, the Users wish to use the unimproved Sandhurst Avenue right-of- way lying east of Van Dyke Street (hereinafter called the "Right -of -Way") for placement of a fence on their property at 2182 Van Dyke Street. WHEREAS, the Users agree that this permit is subject to the following conditions: NOW, THEREFORE, the parties hereto agree to the following: 1. The City does not grant the Users any rights, property rights, or other rights other than permission to use the Right -of -Way for temporary placement of a fence as described in Condition No. 2 below. 2. The City does not permit the Users to place any permanent structures or permanently deposit any materials on the Right -of -Way. This condition does not apply to the existing 4 -foot -high chain link fence that encroaches into the Right -of -Way by approximately 10 feet along the entire back yard of the property at 2182 Van Dyke Street. This fence can remain within the Right -of -Way until the fence is removed or destroyed. 3. The City does not permit the Users to place any waste or substances on the Right -of -Way. 4. The City does not permit the Users to change the topography of the land on the Right -of -Way. 5. The Users assume all risk and liability in the use of the Right -of -Way. 6. The Users shall indemnify the City, its officers, employees and agents for all damages, loss, liability, or expense resulting from injury to any person, including death, or to any property or any person however caused which occurred in the use of the Right -of -Way. The User shall defend and protect the City, its officers, employees and agents against all claims, demands and lawsuits, arising from such injuries or property damages. 7. The City does not warrant the fitness of the Right -of -Way for the Users' purpose. Hardwicks User Permit 9 8. This City reserves the right to end this agreement without cause upon a 60 -day written notification to the Users. 9. This agreement is not transferable or assignable and shall remain for the. use of Roy and Polly Hardwick. 10. This user permit shall automatically renew yearly, unless the City ends it by Condition No. 8. IN WITNESS WHEREOF, the parties hereto have set their hands and seals all the day and year first above written. USERS: By By Roy Hardwick Polly Hardwick Property owners of the property at 2182 Van Dyke Street STATE OF MINNESOTA ) ss. COUNTY OF RAMSEY } The foregoing instrument was acknowledged before me this day of August 2002 by Roy and Polly Hardwick, a husband and wife. a . . n !_ S• CITY OF MAPLEWOOD: By By Its Mayor Its Clerk STATE OF MINNESOTA ) ss. COUNTY OF RAMSEY } The foregoing instrument was acknowledged before me this day of August 2002 by Bob Cardinal and Karen Guilfoile, Mayor and City Clerk of the City of Maplewood, a municipal corporation. Notary Public Hardwicks User Permit 10 A AGENDA REPORT' GLS E , To. City Manager Richard Fursman From: Chief Donald Wingercio n b �' council Subject: 2002 Local Law Enforcement Block GrantLLEBG) Date: August 16, 2002 C Endorlse c� �hed Introduction Reject The U.S. Justice Department has awarded, the Maplewood Police Department a 2002 6jak p p grant in the amount of $10,758.. Background The Police Department applied for and received a 2002 block grant, and there are a number of qualifications, requirements and restrictions attached to this grant, all of which have been satisfied except for the following: • The City Council must authorize the. Police Department to accept and expend p p p the grant funds. The department must provide a cash match of $1,195 to theg rant funds. The Council must provide a scheduled opportunity, publicized in advance for public comment concerning the department's proposed expenditure of these funds. The grant application allotted these funds specifically for the purchase of police equipment, excluding the purchase of certain prohibited items. Conditions. of the grant explicitly state that the grant funds cannot be used to replace, supplant or reduce similar amounts already in the department's budget. Recommendation It is recommended that the City Council: 1. Authorize the Police Department to accept and expend the 2002 LLEBGg rant. 2.. Discuss this subject tonight and accept public comment on how these funds should be used. 3. Authorize the $1,195 local match from an appropriate account per the recommendation of the Maplewood Finance Director. Action Reguired Submit to the City Council for review and approval. DSW:js Introduction The Maplewood Police Department has received a $30,000 grant from the Minnesota Department of Public Safety's Office of Traffic Safety. Background For the past several years, the Maplewood Police Department has receivedg rant money from the Minnesota Department of Public Safety to participate in their Safe & Sober program. For the year.2003, we have been awarded a grant of $30,000. This money is to be used for increased traffic enforcement by our officers and covers some administrative costs. City Council approval is required for us to accept this grant money. We are also required to . have the Council pass the attached resolution, which allows us to enter into an agreement with the Department of. Public Safety to implement the Safe & Sober project and administer the grant. Recommendation It is recommended that the City Council approve the acceptance of the $30,000 grant and pass the resolution. Action Required Submit to the City Council for review and .action. DSW: js Attachment s[iL�U. To. City Manager Richard Fursm n From: Chief Donald Winger` ed ffAft j Subject: ubject: Safe & Sober Grant jetted Date: August 16, 2002 Introduction The Maplewood Police Department has received a $30,000 grant from the Minnesota Department of Public Safety's Office of Traffic Safety. Background For the past several years, the Maplewood Police Department has receivedg rant money from the Minnesota Department of Public Safety to participate in their Safe & Sober program. For the year.2003, we have been awarded a grant of $30,000. This money is to be used for increased traffic enforcement by our officers and covers some administrative costs. City Council approval is required for us to accept this grant money. We are also required to . have the Council pass the attached resolution, which allows us to enter into an agreement with the Department of. Public Safety to implement the Safe & Sober project and administer the grant. Recommendation It is recommended that the City Council approve the acceptance of the $30,000 grant and pass the resolution. Action Required Submit to the City Council for review and .action. DSW: js Attachment RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Be it resolved that the Maplewood Police Department enter into arant .a reement g g with the Minnesota Department of Public Safety, Office of Traffic Safety, project , for the 'ect entitled SAFE & SOBER COMMUNITIES during the period from October 1 2002 through September 30, 2003. The Chief of the Maplewood Police Department is hereby authorized to execute such agreements and amendments as are necessary to implement theroJ ' ect on behalf of p the Maplewood Police Department and to be the fiscal agent and administer theg rant. I certify that the above resolution was adopted by the City . Council of Maplewood, Minnesota, on (Signature) (City Manager) (Date) WITNESSED: (Signature) (City Clerk) (Date) Agenda # `K4 Ae" byCo" MEMORANDUM Dat Endorsed now TO: Richard Fursman, City Manager modified i FROM: Karen Guilfoile, City Clerk 74 DATE: August 21, 2002 RE: Off -Sale Liquor License T*,%+*.,-. A ,,,,�„.� Sidney Applebaum has submitted an application for an off -sale liquor license to be located at 2515 White Bear Avenue. Background As required by City ordinances, the necessary background investigation was completed by the Police Department on Mr. Applebaum. The following checks were completed: State and Federal criminal history check, State motor vehicle and driver's license file, State and National Wants and Warrants, and any law enforcement contact with: St. Paul, Minneapolis, Minnetonka, Eagan and Palm Springs, California.. There was nothing found that would prohibit him from holding a liquor license in the City. Mr. Applebaum has been given a copy of the City Code of Ordinances that apply to being an intoxicating liquor license holder and he has met with Chief Winger. Recommendation It is recommended that the City Council approve the off -sale liquor license. To: Mayor and City Council From: Richard Fursman Date: 8/26/2002 Re: Meeting for Fire Department Study ,mon by Council Date.. Endorsed Modified Rejected. The Council is requested to set a special meeting to hear report on the fire department study and to provide input. The process has taken several months and is in the final stages of drafting. 1