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HomeMy WebLinkAbout2002 10-14 City Council PacketCouncil /Manager's Workshop 6: 00 p. m. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 14, 2002 Council Chambers, Municipal Building Meeting No. 02 -22 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF MINUTES 1. Minutes from. the Council /Manager Workshop, September 23, 2002 2. Minutes from the City Council Meeting, September 23, 2002, Meeting No. 02 -21 E. APPROVAL OF AGENDA F. APPOINTMENTS /PRESENTATIONS G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Stipend Pay for Fill -In Day Firefighters 3. Conditional Use Permit Review -5 -8 Club (2289 Minnehaha Avenue East) 4. Conditional Use Permit Review - Salvation Army (2080 Woodlynn Avenue East) 5. Conditional Use Permit Review - Ramsey County Family Service Center (2001 VanDyke St.) 6. Conditional Use Permit Review - Countryside Volkswagon/Saab (1180 Highway 36 East) 7. Conditional Use Permit Review - Beaver Lake Estates (2425 Maryland Avenue East) 8. Conditional Use Permit Review - Rolling Hills Manufactured Home Park (1375 -1487 Century Avenue North) 9. Temporary Food Permit -Fee Waiver - Explore Scouts 10. Authorization for Funding for Telecommunications Consultant H. PUBLIC HEARINGS I. AWARD OF BIDS 1. Gladstone Park Subdivision J. UNFINISHED BUSINESS K. NEW BUSINESS 1. Ordinance to Increase Sewer Rates (First Reading) 2. Preliminary Approval for Sale of Refunding Bonds 3. Gladstone,__ ou Streets City Proi Prl 0 -0 3 • A4ndi fi n nti nrn n F 1Pv_ Change Order 1 4. White Bear Avenue Sidewalk at Highway 36 a. Approve Permit b. Approve MnDOT Hold Harmless Resolution 5. County Road B /Hazelwood Street: Approve 4 -way Stop Sign Request to Ramsey County 6. Off Sale Liquor License -Linda Bigelbach -Cub Foods -100 W. County Road B 7. November 11, 2002 Council Meeting Change of Date L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS 1. A Letter to the Citizens of School District 622 2. 3. N. ADMINISTRATIVE PRESENTATIONS 1. 2. 3. O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 770 -4523 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. 1 AGENDA DRAFT -- MINUTES CITY COUNCIL /MANAGER WORKSHOP ,Action by Council Monday, September 23, 2002 Council Chambers City Hall Date NVAWMENNNOM .m. Endorsed 6:00 p Modified -- - A. CALL TO ORDER Rejected - B. ROLL CALL Robert Cardinal, Mayor Present Kenneth V. Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present C. APPROVAL OF AGENDA Councilmember Wasiluk moved to approve the agenda as submitted. Seconded by Councilmember Juenemann Ayes -All D. NEW BUSINESS 1. Report on Ramsey- Washington County Cable Commission- Robert Zick Mr. Zick presented a report on the Cable Commission and his displeasure with how the Cable Commission meetings are conducted. Council has requested additional information from the Commission and will wait for them to answer in writing. 2. Hillcrest Village Redevelopment Plan After discussion, City Manager Fursman and Assistant City Manager Coleman will bring back additional information at a later date for council review. E. FUTURE TOPICS 1. Exploring the Possibilities of a Sister City 2. Ordinance Regulating Buckthorn F. ADJOURNMENT Councilmember Juenemann moved to adjourn. Seconded by Councilmember Wasiluk Ayes -All Council/Manager Workshop 09 -23 -02 AGMA. DRAFT -- MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, September 23, 2002 Council Chambers, Municipal Buildin g Meeting No. 02 -21 A. CALL TO ORDER: A meeting of the Maplewood City Council was held in the Council Building, and was called to order at 7:00 P.M. b Mayor yor Cardinal. B. C. E. PLEDGE OF ALLEGIANCE ROLL CALL Robert Cardinal, Mayor Present Kenneth V. Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present APPROVAL OF MINUTES 1. Minutes from the Special Meeting, September g p ber 03, 2002 Aeflon bar Council Date Endorsed Modified Rejected Chambers, at the Municipal Councilmember Wasiluk moved to a rove the • S ecial Meeting Minutes as presented. Seconded by Councilmember Juenemann Ayes -All 2. Minutes from the Council/Manager Works g hop, September 09, 2002 Councilmember Juenemann moved to a rove presented. th e Council /Mana er Workshop Minutes as Seconded by Councilmember Wasiluk Ayes -All 3. Minutes from the City Council Meeting, S September ptember 09, 2002, Meeting No. 02 -21 Councilmember Wasiluk moved to abbrove the Citv Council Meeting as presented/amended Seconded by Councilmember Ko en pp Ayes -All APPROVAL OF AGENDA M1. Council presentation October 21 M2. School Referendum Councilmember Collins moved to a rove the pu agenda as amended. Seconded by Councilmember Wasiluk Ayes -All City Council Meeting 09-23-02 1 F. APPOINTMENTS /PRESENTATIONS None G. CONSENT AGENDA Councilmember Wasiluk moved to approve the consent aizenda items 1 -7 and 9 -10 as presented. Seconded by Councilmember Collins Aves -All Councilmember Juenemann moved to apiprove the consent agenda item 8 as resented. Seconded by Councilmember Wasiluk Ayes -All $307,574.80 Checks #58779 thru #58820 dated 9/6 thru 9/10/02 $284,019.64 Disbursements via debits to checking account dated 8/30 thru 9/9/02 $176.83 Checks #58821 dated 9/12/02 $484,293.63 Checks #58822 thru #58901 dated 9/17/02 $590,018.10 Disbursements via debits to checking account dated 9/9 thru 9/13/02 $1,666, Total Accounts Payable PAYROLL $413,374.65 Payroll Checks and Direct Deposits dated 9/13/02 $45. Payroll Deduction checks #90485 thru #90491 dated 9/13/02 $459,313.42 Total Payroll $ GRAND TOTAL 2. Resolution Accepting Election Judges- General Election November 5 2002 Accepted the following list of Election Judges for the 2002 State General Election: City Council Meeting 09 -23 -02 2 RESOLUTION 02 -09 -155 RESOLUTION ACCEPTING ELECTION JUDGES RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of Election Judges for the 2002 State General Election, to be held on Tuesday, November 5, 2002: Charlotte Alm Anne Fosburgh Marvella Lackner Sophie Peterson Elsie Anderson Mary Ann Franssen Rita. Lally Lorraine Petschel Carol Arnold Rita. Fredrickson Richard Lambert Jacque Phillippi Marlys Barrett Bevery Gelao Anita Larson Bev Poleceh Joan Bartelt Clarice Gierzak Nancy Lash Ida Quistad Gerald Behm Mark Gilstad Robert Lundgren Linda Randolph Jaime Belland Diane Golaske Lorraine Lauren Marlene Reitmann Carol Berger Betty Granger Anita Leeman RoseMarie Rossi Mery Berger Guy Grant Barbara Leiter Elaine Rudeen Pat Blank Mary Grant Jacqueline Leiter Ronald Rutz Donna Brown Pierre Guilfoile Thelma Ling Florence Sajevic Jeanette Bunde Ray Gullickson William Little Karla Sand Joan Button Betty Haas Delores Lofgren Larry Schaaf Lucille Cahanes Carol Hamre Richard Lofgren Mary Ann Schneider Geraldine Callahan Ronald Hamre Shirley Luttrell Sandy Schoenecker Anne Cardenas Wendy Haavistor Paul Maeyaest Don Schroepfer Robert Carr Walter Hayde Carol Mahre Harriet Schroepfer Margaret Cokley Jacqueline Hayne Rose Marie Manders Teresa Shore Thomas Connelly Lloyd Hecht Claire Markie Richard Simmer Mae Davidson Gordon Heininger Thomas Maskrey Evelyn Skluzacek Lawrence Dean John Henry Esther Maudal Terese Sonnek Virginia Dehen Pat Hensley Jackie Meyer Bob Spangler Bernice Del Monte Constance Hines Joan Misgen Louis Spies Bhupat Desai Anna Mae Hogan Bill Moen Kenneth Sullivan Kumad Desai Jennifer Hollerbach Katherine Mollers Theresa Sullivan Jean Dickson Shirley Horton Arthur Mollica Lorraine Taylor Kathy Dittle Kevin Hustings Jackie Monahan- Rita Taylor Grace Dornfeld Mildred Iversen Junek Faith Thomforde Diane Droeger Nancy Jackson Betty Mossong Milo Thompson Fred DuCharme Robert Jackson Delores Marsch Pat Thompson Audrey Duellman Jeff Janacek Howard Muraski D. Franklin Tolbert Marge Dvorak Barbara Jensen James Nieman Carmen Tomaszewski Betty Eddy Barbara Johnson Louise Nieters Geraldine Trooien Carolyn Eickhoff Don Jungmann Rozanne Nohre Patricia Tremble John Eineke Marilyn Kidman Ann Marie Norberg Cecilia Tucker Elizabeth Erickson Helen King Neva Norman Barbara Vandeveer Shirley Evertz Rosemary Koch Beverly Ogilvie Mary Vante Ann Fallon Ron Kockelman Elizabeth Olson Gene Wandersee Lorraine Fischer Joan Kolasa Mary Olson Gayle Wasmundt Mary Fischer Joseph Kolasa Norman Olson John Willy Delores Fitzgerald Nicole Korolchuk Phyllis Pauly Delores Witschen Edward Fitzgerald Mona Krekelberg David Pehl Sandra Wittmann Bob Flood Margaret Kunde Karyl Petersen 3. Personal Service License - Deborah Hart Approved the individual personal service license for Deborah Sue Hart. City Council Meeting 09 -23 -02 3 4. Fee Waiver Request (Temporary Food) -Hmong Alliance Church Waived the $45.00 per day permit fee for the Hmong Alliance Church, 1770 McMenemy Street. 5. Revisions to Personnel Policies Approved the proposed revisions to the Maplewood Personnel policies: Section 9- Annual Leave and Section 4- Employment of Family Members. 6. Resolution Requesting Speed Study on McKnight Road between Maryland Avenue and Larpenteur Avenue Adopted the following resolution that requests a speed study for McKnight Road between Larpenteur Avenue and Maryland Avenue. RESOLUTION 02 -09 -156 REQUESTING SPEED STUDY MCKNIGHT ROAD (MARYLAND to LARPENTEUR) WHEREAS, Ramsey County has jurisdiction of McKnight Road between Maryland Avenue and rY Larpenteur Avenue within the City of Maplewood, and WHEREAS, residents along this segment of roadway are concerned with the overall roadway speed, and WHEREAS, a speed study will provide an evaluation to determine the p appropriate speed for this segment of roadway. p NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD MINNESOTA, as follows: A speed study of McKnight Road between Maryland Avenue and Larpenteur Avenue is hereby requested to evaluate the segment speed limit. 7. Signal Agreement with Washington County, Ramsey County, City of Woodbury d City Y of Maplewood for Signal Maintenance at Upper Afton Road and Century Avenue Approved the four -party agreement with Washington County, Ramsey County, the Y Y� City of Woodbury and the City of Maplewood for signal maintenance at Upper Afton Road and Century Avenue and authorize the Mayor and Manager to sign the agreement. 8. Proclamation -Crime Prevention Month Approved the following Resolution of Proclamation for Crime Prevention Month in October: City Council Meeting 09 -23 -02 4 RESOLUTION 02 -09 -157 CRIME PREVENTION MONTH PROCLAMATION WHEREAS, the vitality of our City depends on how safe we keep our homes, neighbor- hoods, schools, workplaces and communities; WHEREAS, crime and fear of crime destroy our trust in others and in institutions, threatening he g community's health, prosperity and quality of life; WHEREAS, people of all ages must be made aware of what they can do to prevent themselves and their families, neighbors and co- workers from being harmed by crime, violence and drugs; WHEREAS, the personal injury, financial loss and community deterioration resulting from crime are intolerable and require investment from the whole community; WHEREAS, crime prevention initiatives must include self - protection and security, but the must Y o g beyond these to promote collaborative efforts to make neighborhoods safer for all ages and to develop P positive educational and recreational opportunities for young people; WHEREAS, adults must invest time, resources and policy support in effective prevention and intervention strategies for youth, and teens must be engaged in driving crime from their communities; WHEREAS, effective crime prevention programs excel because of partnerships among law enforcement, other government agencies, civic groups, schools, faith communities, businesses and individuals as they help to nurture communal responsibility nd instill pride; Y P NOW, THEREFORE, we do proclaim October 2002 as Crime Prevention Month in the City of Maplewood and urge all citizens, government agencies, public and private institutions and businesses to invest in the power of prevention and work together for the common good. 9. Conditional Use Permit Review - Sobriety High School (2055 White Bear Avenue) Agreed to review the conditional use permit for Sobriety High School at 2055 White Bear Avenue in one year. 10. Budget Transfer for Bruentrup Farm Authorized a transfer of $4,700 from the General Fund contingency account to finance the installation of water and sewer service at Bruentrup Farm H. PUBLIC HEARINGS 1. 7:00 p.m. (7:08 p.m.) Conditional Use Permit- Budget Towing (1291 Frost Avenue) a. City Manager Fursman presented the staff report. b. Associate Planner Finwall presented specifics from the report. C. Commissioner Rossbach presented the Planning Commission report from September 4 2002. City Council Meeting 09 -23 -02 5 d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following people were heard: Roy Carlson, Budget Tire of Minnesota, 1291 Frost Avenue, Maplewood Dorothy Cartier, 1315 Frost Avenue, Maplewood e. Mayor Cardinal closed the public hearing. Councilmember Collins moved to adopt the followin resolution approving a conditional use permit for the exterior display of tires at 1291 Frost Avenue: RESOLUTION XX- XX -XXX CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Roy Carlson applied for a conditional use permit to display ten tire racks at Budget --TO WHEREAS, this permit applies to property located at 1291 Frost Avenue, Maplewood, Minnesota. WHEREAS, the legal description is Lot 3, Block 1, Lincoln Park; WHEREAS, the Ramsey County Property Identification Number for this property is 16- 29 -22 -14 -0094; WHEREAS, the history of this conditional use permit is as follows: 1. On September 4, 2002, the planning commission recommended that the city council approve the pP conditional use permit. 2. On September 23, 2002, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to p speak and resent written P statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above - described conditional use permit based on the building and site plans. The city approved this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformit with the city's comprehensive plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or City Council Meeting 09 -23 -02 6 property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, p olice and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval of the conditional use permit is subject to the following conditions: 1. The exterior display of tires is limited to normal business hours (either 7 a.m. to 7 p.m. or 8 a.m. to 8 p.m.). All tires must be stored inside the building during close of business. 2. The exterior display of tires is limited to 8 tire racks that hold 18 tires each. 3. The exterior display of tires is limited to the west side of the building and toward the front of the west garage door. 4. The conditional use permit shall be reviewed for compliance with the required conditions in the event the property is leased to a new business that intends to operate an automobile related business with exterior tire display. S. If the conditional use permit for exterior display of tires is abandoned and ceases for a continuous period of one year or more, the conditional use permit will become null and void. 6. Pavement on the site must be repaired and resurfaced by June 1, 2003. 7. The conditional use permit for the exterior display of tires shall be reviewed again in one Y ear. 8. No vehicles may be towed, parked, or stored at this location. 9. The following improvements must be made to the building and property by June 1, 2003: paint p the building, remove the black paint from the windows, remove the old oil tank from the west side of the building, and install landscaping in the front of the property. Seconded by Mayor Cardinal Ayes -Mayor Cardinal, Councilmember Collins Nays - Councilmembers Koppen, Juenemann and Wasiluk Motion Failed. City Council Meeting 09 -23 -02 7 Councilmember Koppen moved to adopt the followiniz resolution approving a conditional use permit as described in the staff report for the exterior display of tires at 1291 Frost Avenue: RESOLUTION 02 -09 -158 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Roy Carlson applied for a conditional use permit to display ten tire racks at Budget Towing and Tire; WHEREAS, this permit applies to property located at 1291 Frost Avenue, Maplewood, Minnesota. WHEREAS, the legal description is Lot 3, Block 1, Lincoln Park; WHEREAS, the Ramsey County Property Identification Number for this property is 16- 29 -22 -14 -0094; WHEREAS, the history of this conditional use permit is as follows: 1. On September 4, 2002, the planning commission recommended that the city council approve the . pp conditional use permit. 2. On September 23, 2002, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above - described conditional use permit based on the building and site plans. The city approved this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including treets police and g �p fire protection, drainage structures, water and sewer systems, schools and p arks. City Council Meeting 09 -23 -02 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval of the conditional use permit is subject to the following conditions: 1. The exterior display of tires is limited to normal business hours (either 7 a.m. to 7 p.m. or 8 a.m. to 8 p.m.). All tires must be stored inside the building during close of business. 2. The exterior display of tires is limited to 10 tire racks that hold 18 tires each. 3. The exterior display of tires is limited to the west side of the building and toward the front of the west garage door. 4. The conditional use permit shall be reviewed for compliance with the required conditions in the event the property is leased to a new business that intends to operate an automobile related business with exterior tire display. 5. If the conditional use permit for exterior display of tires is abandoned and ceases for a continuous period of one year or more, the conditional use permit will become null and void. 6. Pavement on the site must be repaired and resurfaced by June 1, 2003. 7. The conditional use permit for the exterior display of tires shall be reviewed again in one Y ear. 8. No vehicles may be towed, parked, or stored at this location overnight (excluding one tow truck which may be parked on the exterior of the building overnight). 9. The following improvements must be made to the building and ro ert b June L 2003: paint P p Y Y p the building, remove the black paint from the windows, remove the old oil tank from the west side of the building, and install landscaping in the front of the . ro ert p p Y Seconded by Councilmember Wasiluk Ayes -All 2. 7:15 p.m. Highwood Farm (Highwood Avenue East) Preliminary Plat Zoning Map Change (F to R -1) a. City Manager Fursman presented the staff report. b. Associate Planner Roberts presented specifics from the report. C. Commissioner Rossbach present the Planning Commission Report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: City Council Meeting 09 -23 -02 9 Charles Cox, CEC Development, 1111 McKnight Road South Tony Dierich, 2624 Promontory Place East, Maplewood Trinh Tramberg, 1018 Dennis Street South, Maplewood John Farachi, Development Engineering, 1296 Hudson Road, St. Paul Chris Gierke, 1024 Dennis Street, Maplewood Jim Corcoran, 984 Dennis Street, Maplewood Margaret Cougar, 2684 Highwood, Maplewood John Maslowski, 1004 Dennis Street Ryan Merz, 2684 Highwood, Maplewood Ron Sullivan, 2628 Nemitz Avenue, Maplewood David Meyers, 3021 Park Avenue, Minneapolis Three additional speakers addressed the council but did not identify themselves e. Mayor Cardinal closed the public hearing. Councilmember Collins moved to table the Highwood Farms vreliminM Wat and zoning ma _ change until October 28, 2002. Seconded by Mayor Cardinal Ayes -All I. AWARD OF BIDS None J. UNFINISHED BUSINESS 1. Conditional Use Permit Review and Right -of -Way User Agreement -2194 Van Dyke Street (Laundervilles) a. City Manager Fursman presented the staff report. b. Associate Planner Finwall presented specifics from the report. C. The following people were heard: Harold Wilson, 1877 East County Road B, Maplewood Roy Hardwick, 2182 Van Dyke Street, Maplewood Ernest Payette, 2195 Hazel Street, Maplewood John Mason, 585 Harriet Avenue, St. Paul Mariam Tschida, 2230 Van Dyke, Maplewood Julie (inaudible), driver for Student Drive, 263 Pendred Circle, Woodbury Connie Launderville, 2194 VanDyke, Maplewood Councilmember Collins moved to anorove the conditional use ermit for the storage of one commercial vehicle on the residential property at 2194 Van Dyke Street, and review the conditional use permit again in one . ear. Seconded by Councilmember Juenemann Ayes -All City Council Meeting 09 -23 -02 10 K. NEW BUSINESS 1. AFSCME 2003 -4 Labor Agreement a. City Manager Fursman presented the staff report and specifics from the report. b. Human Resources Director Le presented specifics from the report. Councilmember Collins moved to approve the AFSCME Clerical /Technical& Maintenance labor agreement for 2003 & 2004. Seconded by Councilmember Juenemann Ayes -All 2. County Road D Improvement, Project 01-15: Resolution for Modification of Existing Construction Contract, Change Order No. 2 a. City Manager Fursman presented the staff report. b. Assistant City Engineer Cavett resented specifics ort. ics from the re p p p Councilmember Collins moved to approve the following resolution Directing the Modification of the Existing Construction Contract for the County Road D Improvements, Prot ect 01 -15 : RESOLUTION 02 -09 -159 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Proj ect 01 -15, County Road D Improvements and has let a construction contract p ursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and- expedient that said contract be modified and designated as Improvement Proj ect 01 -15, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 in the amount of $7,131.99. The revised contract amount is $1,067,346.15. No revisions to the project budget are required at this time, as these changes fall within the original project budget. Seconded by Councilmember Juenemann Ayes -All 3. Traffic Control Revisions in the Gladstone South Neighborhood, Project 00 -03 a. City Manager Fursman presented the staff report. b. Assistant City Engineer Cavett presented specifics from the report. City Council Meeting 09 -23 -02 11 Councilmember Juenemann moved to a rove staff recommendation for revisions to the nei hborhood traffic control as art of the Gladstone South NeiLyhborhood Street Im rovements Project 00-03. Seconded by Councilmember Koppen Ayes -All 4. Property Purchase Agreement -189 Larpenteur Avenue East a. City Manager Fursman presented the staff report and presented specifics from the report. Councilmember Collins moved to a rove the purchase apreement for 189 Larventeur Avenue and authorize staff to execute the necessary documents to finalize the closin to acquire the prop erty. Seconded by Councilmember Koppen Ayes -All 5. Review of Group Home Rules and Regulations a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. C. Acting Chief Thomalla provided further facts and call statistics on the properties. d. Assistant Fire Chief Swenson provided fire call statistics on the properties. e. The following people were heard: Tim Hammond, DDR Contract Manager for Ramsey County Ruth Trapold, 2477 Brenner Avenue East, Maplewood No action was taken. A community meeting on this topic will be arranged by Ms. Coleman for further review of identified issues. L. VISITOR PRESENTATIONS None M. COUNCIL PRESENTATIONS 1. October 21, 2002 - Councilmember Juenemann reminded council of the Fire/ EMS Study y on Monday, October 21 . 2. School Referendum - Councilmember Koppen would like to see the council adopt a resolution in support of the District 622 Referendum. N. ADMINISTRATIVE PRESENTATIONS None City Council Meeting 09 -23 -02 12 O. ADJOURNMENT Councilmember Wasiluk moved to adjourn the meetin at 11:02 1D.m. Seconded by Councilmember Juenemann Ayes - All City Council Meeting 09 -23 -02 13 AGENDA NO. G -1 AGENDA REPORT Action by Council TO: City Council FR Date OM: Finance Director Endorsed RE: APPROVAL OF CLAIMS • DATE: October 4, 2002 Modified Rej Attached is a listing of paid bills for informational u oses. The City Mana p � y ger has reviewed the bills and authorized payment in accordance with City ouncil approved policies. Y pp p cies. ACCOUNTS PAYABLE $498,029.84 Checks #58902 thru #58978 dated 9/24/02 $208. Disbursements via debits to checking account dated 9/13 thru 9/23/02 $ Check #58979 dated 9/25/02 $108,341.50 Checks #58980 thru #59022 dated 9/27 thru 10/1/02 $52,066.22 Disbursements via debits to checking account dated 9/23 thru 9/27/02 $123,709.44 Check #59203 dated 9/30/02 $287,492.84 Checks #59024 thru #59095 dated 10/4 thru 10/8/02 $613,423.66 Disbursements via debits to checking account dated 9/27 thru 10/7/02 $1,896,574.68 Total Accounts Payable PAYROLL $367,759.77 Payroll Checks and Direct Deposits dated 9/27/02 $22,530.93 Payroll Deduction checks #90621 thru #90625 dated 9/27/02 $390,290.70 Total Payroll $2,286,865.38 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770 -4513 if ou have ve any questions - on the attached listing. This will allow me to check the supporting documentation pp g on file if necessary. hu attachments PAFINANCE \Word\AGN\ApC1AR Seplldoc i vchlist , Check Register pa 1 09/23/2002 12:34:50PM City of Maplewood Check Date Vendor DYNAMIC COMMUNICATIONS INC 58902 9/24/2002 00015 AT&T 58903 9/24/2002 00049 ADT SECURITY SERVICES 58904 9/24/2002 02520 ALEXANDER & ASSOCIATES 58905 9/24/2002 01996 ALLINA HEALTH SYSTEMS 58906 9/24/2002 00408 AMERICAN ESTATE HOMES 58907 9/24/2002 00181 BERWALD ROOFING CO INC 58908 9/24/2002 02595 BRIAN BELL CATERING 58909 9/24/2002 02606 BRUCE MOGREN INC 58910 9/24/2002 00272 CARVER, NICHOLAS 58911 9/24/2002 00283 CENTURY COLLEGE 58912 9/24/2002 00290 CHENAN CONSTRUCTION 58913 9/24/2002 00294 CHRISTENSEN, CHUCK 58914 9/24/2002 00338 CRABTREE COMPANIES INC. 58915 9/24/2002 00386 DEAN JOHNSON CONST 58916 9/24/2002 02426 DYNAMIC COMMUNICATIONS INC 58917 9/24/2002 00463 EMERGENCY APPARATUS MAINT. 58918 9/24/2002 01973 ERICKSON OIL PRODUCTS INC 58919 9/24/2002 00487 F.M. FRATTALONE EXCAVATING 58920 9/24/2002 00487 F.M. FRATTALONE EXCAVATING 58921 9/24/2002 02596 FEED PRODUCTS 58922 9/24/2002 00531 FRA -DOR BLACK DIRT & RECYCLE 58923 9/24/2002 02597 GOOD VALUE HOMES 58924 9/24/2002 00585 GOPHER STATE ONE -CALL 58925 9/24/2002 01965 HEALTH PARTNERS 58926 9/24/2002 02598 HERMANSON, THOMAS R 58927 9/24/2002 00738 JDV LIMITED PARTNERSHIP MPLWD 58928 9/24/2002 02602 JOE MEYER HOMES 58929 9/24/2002 00810 KONDER, RONALD W 58930 9/24/2002 02430 MANSAGER, SARAH 58931 9/24/2002 00932 MAPLEWOOD BAKERY 58932 9/24/2002 02599 MCGOUGH CONSTRUCTION 58933 9/24/2002 02600 MCGRATH DEV LP 58934 9/24/2002 02601 MCPHILLIPS, ANDY 58935 9/24/2002 02208 MEBB 58936 9/24/2002 00971 MELANDER, JON 58937 9/24/2002 02206 MELLEN, RICHARD 58938 9/24/2002 01051 MN OCCUPATIONAL HEALTH 58939 9/24/2002 01096 MOGREN BROS 58940 9/24/2002 02603 MULCAHY, GARY 58941 9/24/2002 01126 NCPERS GROUP LIFE INS 612001 58942 9/24/2002 01175 NORTH ST PAUL, CITY OF 58943 9/24/2002 01202 NYSTROM PUBLISHING CO INC 58944 9/24/2002 02593 OLINGER, SHELLEY 58945 9/24/2002 01213 OLSON, JULIE Descriotion /Account AT & T LONG DISTANCE CAMPUS SECURITY SYSTEM REF GRADING ESC - 2651 WHITE OAK C REF GRADING ESC - 874 NEW CENTUR PRE- EMPLOYMENT EXAMS REF GRADING ESC - 2556 OAKRIDGE C REPAIR ROOF LEAK EMPLOYEE APPRECIATION LUNCHEON PROJ 01 -27 RELEASE ESCROW REIMBURSE LODGING 7/24 TO 7/25 TRAINING REF GRADING ESC - 1748 MYRTLE ST N REIMBURSE MEALS & TAXI 8/22 TO 8/26 LASER FICHE DOCUMENT MGMT SOFT REF GRADING ESC - 2450 VALLEY VIEW REF GRADING ESC - 1510 MARY ST NO REF GRADING ESC - 2468 MATTERHOR REF GRADING ESC - 2422 TIMBER AVE E REFERRAL FEE REPAIR AMBULANCE REPAIR AMBULANCE REF GRADING ESC - 1535 -2 BEAM AVE E PROD 00 -03 GLADSTONE SO - PYMT #6 REF GRADING ESC - 1740 VAN DYKE REF GRADING ESC - 1300 MCKNIGHT R BLACK DIRT REF GRADING ESC - LONDIN LN E BILLABLE LOCATE TICKETS REF AMB 02012701 - LEILA JOHNSON REF GRADING ESC - 1055 HWY 36 E REF GRADING ESC - TIMBER CT E REF GRADING ESC - 1124 CO RD D E REIMBURSE MEALS 9/13 TO 9/15 CITY COUNCIL MEETING INTERPRETER BIRTHDAY CAKES REF GRADING ESC - 1575 -6 BEAM AVE E REF GRADING ESC - 1387 COPE AVE E REF GRADING ESC - 1573 BROOKS AVE 2002 NEBB SEMINAR 2002 NEBB SEMINAR REIMBURSE MEALS & TAXI 8/22 TO 8/26 REIMBURSE FOR OPEN HOUSE SUPPL PRE - PLACEMENT EXAMS SOD REF GRADING ESC - 0000 ARIEL ST NO PERA LIFE INS (P /R DEDUCTED IN SEP MONTHLY UTIL - 8/7 TO 9/4 SEWER & SECURITY LIGHT 8/15 TO 9/15 SEWER 8/15 TO 9/15 PARKS & REC CATALOG /NEWSLETTER PROF MASSAGE THERAPY BROCHURE REIMBURSE UNIFORM REIMBURSE MILEAGE 8/5 TO 8/8 REIMBURSE MILEAGE 8/12 TO 8/15 Amount 65.00 7,409.35 1,045.62 3,455.21 140.00 1,252.60 146.00 1,761.40 517.02 192.10 1,0.00.00 1,252.74 19.60 17,435.54 1,318.77 1,232.74 1,232.60 1,339.59 58.00 703.09 59.09 4,591.20 173, 947.07 7,901.37 1,202.30 20.00 9,898.22 178.25 612.00 3,602.74 2,603.97 1,276.71 33.97 112.00 91.50 91,015.75 7,980.68 1,012.60 85.00 85.00 60.84 29.67 670.00 8.95 13,050.27 261.00 1,579.42 401.92 218.29 10,921.00 558.06 118.50 55.48 55.48 vchlist Check Register Page: 2 09/23/2002 12:34:50PM City of Maplewood Check Date Vendor PREFERRED BUILDERS INC 58945 9/24/2002 01213 OLSON, JULIE 58946 9/24/2002 00001 ONE TIME VENDOR 58947 9/24/2002 00001 ONE TIME VENDOR 58948 9/24/2002 00001 ONE TIME VENDOR 58949 9/24/2002 00001 ONE TIME VENDOR 58950 9/24/2002 00001 ONE TIME VENDOR 58951 9/24/2002 00001 ONE TIME VENDOR 58952 9/24/2002 00001 ONE TIME VENDOR 58953 9/24/2002 00001 ONE TIME VENDOR 58954 9/24/2002 00001 ONE TIME VENDOR 58955 9/24/2002 00001 ONE TIME VENDOR 58956 9/24/2002 01225 OSWALD HOSE & ADAPTERS 58957 9/24/2002 01227 OUTBACK STEAKHOUSE 58958 9/24/2002 01248 PARTY TIME LIQUOR 58959 9/24/2002 01263 PIKE, GARY 58960 9/24/2002 01292 PREFERRED BUILDERS INC 58961 9/24/2002 00396 PUBLIC SAFETY, DEPT OF 58962 9/24/2002 01337 RAMSEY COUNTY -PROP REC & REV 58963 9/24/2002 01360 REINHART FOODSERVICE 58964 9/24/2002 00069 RISK MANAGEMENT ALTERNATIVES 58965 9/24/2002 02384 SCHONHARDT HOMES INC 58966 9/24/2002 02594 SMITH, KATE P 58967 9/24/2002 02056 SMITH, RICHARD 58968 9/24/2002 01504 ST PAUL, CITY OF 58969 9/24/2002 01546 SUBURBAN SPORTSWEAR LLC 58970 9/24/2002 01560 SUPERIOR SERVICES INC 58971 9/24/2002 01567 SVENDSEN, RUSTIN 58972 9/24/2002 01574 T.A. SCHIFSKY & SONS, INC 58973 9/24/2002 01580 TSE, INC. 58974 9/24/2002 02177 U -CARE REFUND 58975 9/24/2002 01698 UNITED WAY OF THE ST. PAUL 58976 9/24/2002 02604 VARIETY HOMES 58977 9/24/2002 01734 WALSH, WILLIAM P. 58978 9/24/2002 02605 WESTBERG, RICK Description /Account (Continued) REIMBURSE MILEAGE & MEALS 8/26 TO REF SUSAN STEIN - AEROBICS REF NANCY VALENTO - DRAMA KIDS REF LA REE KAUFMANN - SOCCER REF SALLIE JONES - SWIM LESSONS REF ROBIN SPERL - SWIM LESSONS REF KATHRYN BONDURANT - MEMBER` REF STEVE MONDOR - VOLLEYBALL REF LINDA ZICK - SWIM LESSONS REF AMBER BEGORDIS - SWIM LESSON REF SALLY SPERL - SWIM LESSONS COUPLING SET REF GRADING ESC - 1770 BEAM AVE E BEV & SUPPLIES FOR APPRECIATION P REIMBURSE MEALS & MILEAGE 8/5 TO 8 REIMBURSE MEALS & MILEAGE 8/12 TO REIMBURSE MILEAGE & MEALS 8/26 TO REIMBURSE MILEAGE 9/3 TO 9/5 REF GRADING ESC - 1784 LAKEWOOD D REF GRADING ESC - 3082 WALTER ST N REFUND FOR GRANT #2002 -00057 COMPOST MERCH FOR RESALE COMMISSION PYMT TO COLLECTIONS COMMISSION PYMT TO COLLECTIONS REF GRADING ESC - 1378 MYRTLE ST N CITY COUNCIL MEETING INTERPRETER REIMBURSE MEALS 9/13 TO 9/15 FIREARMS /USE OF FORCE COURSE CRIME LAB SERVICES - AUG TSHIRTS - APPRECIATION EVENT RECYCLING - AUG REIMBURSE MILEAGE & TAXI 8/22 TO 8 VARIOUS BITUMINOUS MATERIALS NO PROJ 01 -15 CTY RD D PYMT #4 JANITORIAL SRVS 7/11 TO 821 REF AMB 01023344 KEITH SCHMITZ QUARTERLY PAYMENT REF GRADING ESC - 1843 WALTER ST N COMMERCIAL PLUMBING INSPECTION REF GRADING ESC - 1585 BROOKS AVE Amount 95.24 112.00 75.00 55.00 45.00 45.00 35.00 35.00 33.00 33.00 33.00 375.31 5,339.18 165.49 82.47 87.48 95.06 64.09 1,231.51 1,212.47 1,437.00 1,278.00 425.05 48.66 331.92 1,254.79 125.50 32.04 800.00 150.00 996.00 15,334.65 533.75 4,883.75 80, 654.99 1,125.28 491.60 593.25 1,186.71 180.00 1,042.33 77 Checks in this report Total checks : 498,029.84 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Pa ee 09/12/02 09/13/02 09/13/02 09/16/02 09/13/02 09/13/02 09/17/02 09/17/02 09/18/02 09/06/02 09/19/02 09/06/02 09/19/02 09/20/02 09/13/02 09/16/02 09/16/02 09/17/02 09/17/02 09/17/02 09/18/02 09/18/02 09/19/02 09/19/02 09/20/02 09/20/02 09/20/02 09/23/02 MN Dept of Natural Resources MN State Treasurer U.S. Treasurer MN State Treasurer MN State Treasurer P.E.R.A. MN State Treasurer Pitney Bowes MN State Treasurer MN Dept of Revenue MN State Treasurer MN Dept of Revenue MN Dept of Natural Resources MN State Treasurer TOTAL Description DNR electronic licenses Drivers License /Deputy Registrar Federal Payroll Tax Drivers License /Deputy Registrar State Payroll Tax P.E.R.A. Drivers License /Deputy Registrar Postage Drivers License /Deputy Registrar Sales Tax Drivers License /Deputy Registrar Fuel Tax DNR electronic licenses Drivers License /Deputy Registrar Amount 619.00 12, 585.75 79,651.30 14, 592.50 15, 080.35 43, 382.36 11,107.13 3 7,445.23 5,748.00 7 197.00 308.00 7,790.38 208,511.18 vchlist Check Register page; 1 09%26/2002 1:49:21 PM City p of Maplewood Check Date Vendor 58979 9/25/2002 01284 POSTMASTER 58980 10/1/2002 02609 3D SPECIALTIES INC 58981 10/1/2002 01047 3M 58982 10/1/2002 00055 AFFORDABLE ENGRAVING 58983 10/1/2002 02074 AHL, R CHARLES 58984 10/1/2002 00111 ANIMAL CONTROL SERVICES INC 58985 10/1/2002 02324 APPLIED ECOLOGICAL SERVICES 58986 10/1/2002 00119 AQUA CITY IRRIGATION INC 58987 10/1/2002 00162 BAUMAN, GAYLE 58988 10/1/2002 00174 BELDE, STAN 58989 10/1/2002 02610 BEST IRRIGATION 58990 10/1/2002 02611 BLOOMSCAPES INC 58991 10/1/2002 00204 BONESTROO & ASSOCIATES 58992 10/1/2002 00262 CARLE, JEANETTE 58993 10/1/2002 02050 CRITICAL CONDITIONS 58994 10/1/2002 00589 GRAF, DAVE 58995 10/1/2002 00612 GYM WORKS INC 58996 10/1/2002 00668 H I E B E RT, STEVEN 58997 10/1/2002 00672 HJELLE, ERIK 58998 10/1/2002 00687 HUGO'S TREE CARE 58999 10/1 /2002 01605 59000 10/1/2002 01971 59001 10/1/2002 02607 59002 10/1/2002 02612 59003 10/1/2002 00828 59004 10/1/2002 02613 59005 10/1/2002 00932 59006 10/1/2002 01819 59007 10/1/2002 02442 59008 10/1/2002 02608 59009 10/1/2002 00001 59010 10/1/2002 00001 59011 10/1/2002 00001 59012 10/1/2002 00001 59013 10/1/2002 00001 59014 10/1/2002 00001 59015 10/1/2002 00001 59016 10/1/2002 01269 59017 9/27/2002 02061 59018 10/1/2002 01574 59019 10/1/2002 02069 59020 10/1/2002 02290 59021 10/1/2002 02508 59022 10/1/2002 01734 Description /Account INSTITUTE FOR FORENSIC PSYCH, THE JACKSON, MARY KINNICKINNIC NATIVES KONEWKO, DUWAYNE LMCIT MAHCO MAPLEWOOD BAKERY MCLEOD USA MERCER GROUP INC, THE NORTH AMERICAN PRAIRIES ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR PIPE SERVICES INC PRAIRIE EQUIPMENT CO INC T.A. SCHIFSKY & SONS, INC ULTIMATE DRAIN SERVICES INC UNUM LIFE INSURANCE - STD VISUAL GIS SOLUTIONS WALSH, WILLIAM P. PERMIT 04903 - MCC NEWSLETTER PO TELESPARS RED /BLACK ELECTRONIC FILM REF #TP51025 - YELLOW ROLL FILM REF #TP51025 TRANSFER TAPE REF #TP51025 TRANSFER TAPE TRANSFER TAPE NAMETAG PINS REIMBURSE FOR PLAQUE PATROL & BOARDING FEES PREPARE MAPS FOR OPEN SPACE SI MARKED SPRINKLER SYSTEM REIMBURSE MILEAGE, LODGING, MEAL K -9 HANDLER - OCT RECONSTRUCTED ZONES RECONSTRUCT ENTRANCE ISLAND REMOVE AND SALVAGE LANDSCAPING RESTORATION & MGMT PLAN - BEAVER REIMBURSE MILEAGE & MEAL 5/16 - 9/ SITE ANALYSIS FOR 3 OPEN SPACE SIT KARATE INSTRUCTOR PREVENTATIVE MAINT - SEPT K -9 HANDLER - OCT REIMBURSE MEALS & FUEL 9/13 - 9/15 PROJ 01 -14 - REMOVE TREE REMOVE ELM TREES PROJ 00 -03 REMOVE LILAC POLICE OFFICER CANDIDATE EXAM REIMBURSE MILEAGE 9/19 PLANTS REIMBURSE LUNCH FOR FALL CLEAN - INSURANCE - OCT MN .ASSN OF HOUSING CODE MEMBER BIRTHDAY CAKES LOCAL PHONE SERVICE - 8/16 TO 9/15 FIRE & EMS STRATEGIC BUSINESS PLA PLANTS REF DEAN & HEATHER WELK - DRIVEW REF RICHARD RYDEEN - DRIVEWAY REF RUTHERFORD ADV PLUS - GROUP REF GEORGE HANSEN - MEMBERSHIP REF REGINA INTIRE - BIRTHDAY REF GLORIA BRODERSON - PROGRAM REF ERICA MESSEROLE - BIRTHDAY PROJ 01 -15 TV INSPECTED SEWER MP20OS -60 F41_912 8" PUMP FOR POND VARIOUS BITUMINOUS MATERIALS NO PROJ 00 -03 - TV INSPECTED SEWER SHORT -TERM DISABILITY - OCT TECHNICIAN SERVICES COMM PLUMBING INSPECTIONS Amount 5,000.00 344.73 958.50 315.51 105.68 105.67 168.22 22.84 43.76 976.36 1,015.81 103.00 435.64 35.00 585.98 1,706.81 2,103.25 3,375.00 26.74 2,200.00 123.25 500.00 35.00 78.85 191.70 843.48 191.70 350.00 5.84 332.33 145.55 43,766.50 40.00 137.25 4,950.78 1,425.00 173.14 1,394.29 708.56 537.00 69.93 67.00 22.00 20.00 881.08 31,417.50 2,776.47 270.00 1,024.14 625.00 609.66 44 Checks in this report 113 Total checks : 9341.50 + M CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement D= Date Pa ee 09/19/02 09/23/02 Employees 09/23/02 09/24/02 MN State Treasurer 09/24/02 09/25/02 MN State Treasurer 09/25/02 09/26/02 MN State Treasurer 09/26/02 09/27/02 MN State Treasurer 09/27/02 09/27/02 ICMA (Vantagepointe) TOTAL Description Amount DCRP & Flex plan payments 34.03 Drivers License /Deputy Registrar 99065.65 Drivers License /Deputy Registrar 12,632.28 Drivers License /Deputy Registrar 11,432.65 Drivers License /Deputy Registrar 11,977.89 Deferred Compensation 6,923.72 52, 066.22 [*I vchlist Check Register Page: 1 10/04/2002 11:11:28AM City of Maplewood Check Date Vendor Descriation /Account 59023 9/30/2002 02614 59024 10/8/2002 02622 59025 10/8/2002 00052 59026 10/8/2002 00111 59027 10/4/2002 00159 59028 10/8/2002 00171 59029 10/8/2002 01811 59030 10/8/2002 00198 VISKOE, DAN ACE SIGN DISPLAYS INC ADVANCED GRAPHIX INC ANIMAL CONTROL SERVICES INC BARTZ, PAUL BEHAN, JAMES BERNATELLO'S PIZZA INC BOARD OF WATER COMMISSIONERS 59031 10/8/2002 00275 CAVETT, CHRIS 59032 10/8/2002 00334 CORPORATE 4 INS AGENCY, INC. 59033 10/8/2002 00384 DE LAGE LANDEN FINANCIAL SRVS 59034 10/4/2002 02620 DEVINE, JOHN K 59035 10/8/2002 00358 DGM INC. 59036 10/8/2002 00463 EMERGENCY APPARATUS MAINT. 59037 10/8/2002 00499 FAUST, DANIEL 59038 10/8/2002 02168 FINLEY BROS INC 59039 10/8/2002 00547 G.L. BERG & ASSOCIATES ENT 59040 10/8/2002 01949 GARY L FISCHLER & ASSOC PA 59041 10/8/2002 00555 59042 10/8/2002 02616 59043 10/8/2002 02559 59044 10/8/2002 00660 59045 10/8/2002 02546 59046 10/8/2002 00683 59047 10/8/2002 00748 59048 10/4/2002 02621 59049 10/8/2002 00789 59050 10/8/2002 00932 59051 10/8/2002 02215 59052 10/8/2002 01819 59053 10/8/2002 00985 59054 10/8/2002 02617 59055 10/8/2002 00901 59056 10/8/2002 00997 59057 10/8/2002 01028 59058 10/8/2002 02618 59059 10/8/2002 01160 59060 10/8/2002 01202 GAYNOR, VIRGINIA GO SOFTWARE GREINER CONSTRUCTION INC HENNEPIN TECHNICAL COLLEGE HGI WIRELESS HORWATH, THOMAS JAGOE, CAROL KASS, ANDY KATH FUEL OIL SERVICE CO MAPLEWOOD BAKERY MARINO, JASON MCLEOD USA METROPOLITAN COUNCIL METRY, ALESIA MGFOA MIDWEST CHILDREN'S RESOURCE CT MN STATE TREASURER STAX NATIONAL CINEMA NETWORK NEWMAN TRAFFIC SIGNS NYSTROM PUBLISHING CO INC PURCHASE HOME -189 LARPENTEUR A OPEN SPACE SIGNAGE NON- REFLECTIVE DECALS PATROL & BOARDING FEES POLICE OFFICER FOR WINE FESTIVAL REIMBURSE MILEAGE 7/16 TO 9/25 MERCH FOR RESALE MONTHLY WATER UTIL - BILL DATE 9/ QUARTERLY UTIL - BILL DATE 9/27/02 REIMBURSE MILEAGE 9/26 AGENTS FEE 2002 -2003 COPIER RENTAL MUSICIAN FOR WINE FESTIVAL PW TOW VEHICLE TOW FORFEITURE TOW DRILL CAR TOW FORFEITURE TOW SQUAD TOW VEHICLE TOW SQUAD TOW DRILL CAR TOW DRILL. CAR TOW FORFEITURE REPAIR AMBULANCE MEDIC 2 REPAIR VEHICLE RESCUE 2 REIMBURSE LODGING & MEALS 9/17 TO RESURFACE, COLOR COAT AND STRIP - 20% ENTERTAINMENT DEPOSIT FOR 2/ CANDIDATE SCREENING CANDIDATE SCREENING CANDIDATE SCREENING CANDIDATE SCREENING CANDIDATE SCREENING CANDIDATE SCREEENING REIMBURSE MILEAGE 5/16 TO 8/9 UPGRADE PC RECEPTION DESK REMODELING FIRE FIGHTER/HAZ MAT OPER TUITION HGI STINGER SERVER SOFTWARE FORESTRY CONSULTING SRVS 8/24 TO REIMBURSE MILEAGE & MEAL 9/26 WINE FESTIVAL COORDINATOR UNLEADED MID -GRADE (89 OCTANE) G BIRTHDAY CAKES REIMBURSE MEALS 9/24 TO 9/26 DSL SERVICE - STATION 1 WASTEWATER - OCT REIMBURSE MEALS 9/24 TO 9/26 FUND ACCOUNTING COURSE INTERVIEW OF VICTIMS MONTHLY SURTAX - SEP MCC MULTI -MEDIA ADVERTISING PED SYMBOL NEWSLETTER - OCT Amount 123, 709.44 13, 304.16 213.00 1,333.84 100.00 47.45 156.00 2,501.71 376.65 16.06 2,400.00 326.54 300.00 74.55 79.88 58.58 79.88 74.55 79.88 58.58 58.58 58.58 122.48 1,996.13 494.97 362.60 7,610.00 560.00 350.00 350.00 350.00 350.00 350.00 350.00 111.76 257.95 8,260.00 1,830.15 8,144.00 1,288.00 20.75 1,000.00 8,228.87 125.25 21.00 139.90 176,267.20 22.00 60.00 20.00 4,121.88 4,792.50 2,387.96 2,384.24 vchlist Check Register page: 2 10/0412002 11:11:28AM City of Maplewood Check Date Vendor Description /Account Amount 59060 10/8/2002 01202 NYSTROM PUBLISHING CO INC .(Continued) LOCK -IN BROCHURES 698.64 59061 10/8/2002 01213 OLSON, JULIE REIMBURSE LUNCH & PARKING 9/4 TO c 53.58 59062 10/8/2002 00001 ONE TIME VENDOR REIMB ERIC & LORI AHLNESS - DRIVEW, 319.52 59063 10/8/2002 00001 ONE TIME VENDOR REIMB DAVID HAIDER - DRIVEWAY 185.40 59064 10/8/2002 00001 ONE TIME VENDOR REF SHEEHY CONST -CANC PERMIT 9/ 48.00 59065 10/8/2002 00001 ONE TIME VENDOR REF MICHELLE JAROSIEWICZ - SOCCE 35.00 59066 10/8/2002 01229 OXYGEN SERVICE COMPANY INC REPAIR 02 CASCADE 112.56 59067 10/8/2002 01590 PANOS, MARSHA ANN FITNESS PROGRAM FEE - 2ND QTR 1 59068 10/8/2002 01254 PEPSI -COLA COMPANY MERCH FOR RESALE 462.65 59069 10/8/2002 01263 PIKE, GARY REIMBURSE MEALS 9/9 TO 9/18 52.48 REIMBURSE MEAL & PARKING 60.36 59070 10/8/2002 02619 PORT -A- WELDING INC REPAIR HAND RAILING - SLIDE 258.75 59071 10/8/2002 01345 RAMSEY COUNTY WASTE M G MT FEE 1,881.33 59072 10/8/2002 01345 RAMSEY COUNTY PROPERTY TAXES - 211 E LARPENTEU 1,688.40 59073 10/8/2002 01345 RAMSEY COUNTY PROPERTY TAXES - 209 E LARPENTEU 1 59074 10/8/2002 01345 RAMSEY COUNTY PROPERTY TAXES - 215 E LARPENTEU 1,120.94 59075 10/8/2002 01360 REINHART FOODSERVICE MERCH FOR RESALE 165.90 MERCH FOR RESALE 252.14 59076 10/8/2002 01377 ROCHESTER MIDLAND AIR. FRESHENER ANNUAL FEE 9/02 TO 8 327.20 59077 10/8/2002 01387 ROSSINI, DR. JAMES FITNESS PROGRAMS - SEP 100.00 59078 10/8/2002 01397 RYAN PLUMBING & HEATING CO. REPAIR MAIN WATER VALVE 142.50 59079 10/8/2002 01409 S.E.H. PROJ 01 -21 PROF SRVS - AUG 2,807.52 PROJ 01 -23 PROF SRVS - AUG 226.76 PROD 02 -02 PROF SRVS - AUG 2,617.31 59080 10/8/2002 01418 SAM'S CLUB DIRECT PROGRAM SUPPLIES 10.84 MERCH FOR RESALE 251.44 MERCH FOR RESALE 118.02 POOL SUPPLIES 42.50 BD APPRECIATION & EMPLOYEE PICNI 60.58 PROGRAM SUPPLIES 22.39 BD APPRECIATION & EMPLOYEE PICNI 142.91 VENDING MACHINE POP & SNACKS 182.56 MERCH FOR RESALE 90.70 PROGRAM SUPPLIES 176.59 59081 10/8/2002 01449 SERVICE SALES CORP. TOM TICKETS 256.28 59082 10/8/2002 01491 SPECIALTY RADIO SERVICES MOTOROLA SUPPLIES 366.36 59083 10/8/2002 02623 STEINKE, DAVID REPAIR GENERATOR - STATION 7 40.00 59084 10/8/2002 01538 STREICHER'S SQUAD SETUP 3,934.20 59085 10/8/2002 01546 SUBURBAN SPORTSWEAR LLC YOUTH SOCCER SHIRTS 2,675.15 59086 10/8/2002 01550 SUMMIT INSPECTIONS ELECTRICAL INSPECTIONS 3,825.60 59087 10/8/2002 01572 SYSTEMS SUPPLY, INC. INK CARTRIDGES 248.70 59088 10/8/2002 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS NO 148.86 59089 10/8/2002 01026 TRANSPORTATION, DEPT OF PROJ 01 -15 TESTING & INSPECTIONS 623.41 59090 10/8/2002 01580 TSE, INC. GROUNDSKEEPING SERVICES 2,031.47 59091 10/8/2002 01670 U -CARE MINNESOTA AMB MICHAEL MC ARDLE 02012982 484.73 59092 10/8/2002 02069 ULTIMATE DRAIN SERVICES INC PROJ 01 -14 TELEVISE MAIN LINE 210.00 59093 10/8/2002 01734 WALSH, WILLIAM P. COMMERCIAL PLUMBING INSPECTIONS 710.42 59094 10/8/2002 01750 WATSON CO INC, THE MERCH FOR RESALE 229.44 59095 10/8/2002 01764 WESTLING, TOM HEAD TENNIS INSTRUCTOR 183.75 73 Checks in this report Total checks : 4119202.28 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 09/20/02 09/26/02 09/26/02 09/27/02 09/27/02 09/27/02 09/27/02 09/30/0.2 09/27/02 09/27/02 10/01/02 10/01/02 10/02/02 10/03/02 10/03/02 10/04/02 09/27/02 09/27/02 09/27/02 09/30/02 09/30/02 09/30/02 09/30/02 10/01/02 10/01/02 10/01/02 10/01/02 10/02/02 10/03/02 10/04/02 10/04/02 10/07/02 Elan Financial Services Employees MN Dept of Natural Resources MN State Treasurer U.S. Treasurer WI Dept of Revenue Federal Reserve. Bank MN State Treasurer P.E. R.A. MN State Treasurer US Bank MN State Treasurer M N State Treasurer MN State Treasurer Employees MN State Treasurer TOTAL Description Purchasing card items DCRP & Flex plan payments DNR electronic licenses Drivers License /Deputy Registrar Federal Payroll Tax State Payroll Tax Savings Bonds Drivers License /Deputy Registrar P.E.R.A. State Payroll Tax Debt Service Drivers License /Deputy Registrar Drivers License /Deputy Registrar Drivers License /Deputy Registrar DCRP & Flex plan payments Drivers License /Deputy Registrar Amount 37,095.70 737.32 571.00 10,484.75 77,809.02 1,194.21 350.00 18,625.80 42,883.13 14,685.26 339,412.50 19,631.24 17,982.13 16,358.99 550.94 15,051.67 613,423.66 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 10 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 09/27/02 COLLINS, KENNETH 357.47 dd 09/27/02 JUENEMANN, KATHLEEN 357.47 dd 09/27/02 KOPPEN, MARVIN 357.47 dd 09/27/02 DARST, ROBERTA 1,265.66 dd 09/27/02 FURSMAN, RICHARD 4 dd 09/27/02 S CHLINGMAN, PAUL 1 dd 09/27/02 SEEGER, GERALD 493.96 dd 09/27/02 SWANSON, LYLE 1,599.72 dd 09/27/02 CARLSON, THERESE 2 dd 09/27/02 LE, SHERYL 3 dd 09/27/02 FAUST, DANIEL 3,637.14 dd 09/27/02 URBANSKI, HOLLY 1,611.94 dd 09/27/02 ANDERSON, CAROLE 909.12 dd 09/27/02 BAUMAN, GAYLE 2 dd 09/27/02 JACKSON, MARY 1,664.74 dd 09/27/02 KELSEY, CONNIE 748.50 dd 09/27/02 TETZLAFF, JUDY 1,602.34 dd 09/27/02 FRY, PATRICIA 1,808.29 dd 09/27/02 GUILFOILE, KAREN 2,377.24 dd 09/27/02 OSTER, ANDREA 1,611.94 dd 09/27/02 CARLE, JEANETTE 1 dd 09/27/02 JAGOE, CAROL 1 dd 09/27/02 JOHNSON, BONNIE 1,014.19 dd 09/27/02 OLSON, SANDRA 1,225.97 dd 09/27/02 WEAVER, KRISTINE 1,696.08 dd 09/27/02 CORCORAN, THERESA 1 dd 09/27/02 MARTINSON, CAROL 1,490.34 dd 09/27/02 POWELL, PHILIP 1 dd 09/27/02 SPANGLER, EDNA 187.00 dd 09/27/02 THOMALLA, DAVID 3,122.96 dd 09/27/02 ABEL, CLINT 1,429.05 dd 09/27/02 ALDRIDGE, MARK 2,367.07 dd 09/27/02 ANDREWS, SCOTT 2 dd 09/27/02 BAKKE, LONN 2,111.87 dd 09/27/02 BANICK, JOHN 2,846.10 dd 09/27/02 BELDE, STANLEY 2,561.66 dd 09/27/02 BIERDEMAN, BRIAN 1,429.05 dd 09/27/02 B OHL, JOHN 2 dd 09/27/02 BUSACK, DANIEL 2,023.70 dd 09/27/02 DOBLAR, RICHARD 1,248.76 dd 09/27/02 HALWEG, KEVIN 3 dd 09/27/02 HEINZ, STEPHEN 2,637.63 dd 09/27/02 HIEBERT, STEVEN 2,599.94 dd 09/27/02 JOHNSON, KEVIN 2,468.52 10 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 11 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 09/27/02 KARTS, FLINT 2 dd 09/27/02 KONG, TOMMY 1,825.48 dd 09/27/02 KROLL, BRETT 1,835.38 dd 09/27/02 KVAM, DAVID 3 dd 09/27/02 LARSON, DANIEL 2 dd 09/27/02 LU, JOHNNIE 2 dd 09/27/02 MARINO, JASON 1,813.08 dd 09/27/02 MARTIN, JERROLD 1 dd 09/27/02 METRY, ALESIA 1,533.09 dd 09/27/02 OLSON, JULIE 21720.63 dd 09/27/02 PALMA, STEVEN 2,261.56 dd 09/27/02 PIKE, GARY 2,918.94 dd 09/27/02 RABBETT, KEVIN 2 dd 09/27/02 STEFFEN, SCOTT 2,748.65 dd 09/27/02 STOCKTON, DERRELL 2 dd 09/27/02 SZCZEPANSKI, THOMAS 2,293.25 dd 09/27/02 THIENES, PAUL 2 dd 09/27/02 TRAN, JOSEPH 1,676.15 dd 09/27/02 WATCZAK, LAURA 2,221.91 dd 09/27/02 WENZEL, JAY 2 dd 09/27/02 XIONG, KAO 1,468.07 dd 09/27/02 BARTZ, PAUL 2,965.00 dd 09/27/02 BERGERON, JOSEPH 2,966.78 dd 09/27/02 CROTTY, KERRY 2 dd 09/27/02 DUGAS, MICHAEL 1,855.63 dd 09/27/02 DUNN, ALICE 2,324.14 dd 09/27/02 ERICKSON, VIRGINIA 2,281.38 dd 09/27/02 EVERSON, PAUL 1,686.60 dd 09/27/02 FLOR, TIMOTHY 2,427.37 dd 09/27/02 FRASER, JOHN 3,111.63 dd 09/27/02 HALWEG, JODI 1 dd 09/27/02 KATZMAN, BARBARA 1,637.60 dd 09/27/02 MORNING, TIMOTHY 142.40 dd 09/27/02 PARSONS, KURT 1,632.08 dd 09/27/02 ROSSMAN, DAVID 2 dd 09/27/02 GERVAIS -JR, CLARENCE 2 dd 09/27/02 BOYER, SCOTT 1,714.74 dd 09/27/02 FEHR, JOSEPH 2 dd 09/27/02 FLAUGHER, JAYME 1, 8 5 9.5 0 dd 09/27/02 LAFFERTY, WALTER 2,332.95 dd 09/27/02 LINN, BRYAN 1,810.44 dd 09/27/02 PACOLT, MARSHA 1 dd 09/27/02 RABINE, JANET 1,704.74 dd 09/27/02 SCHAULS, ADAM 775.67 dd 09/27/02 STAHNKE, JULIE 2,O 16.64 dd 09/27/02 LUKIN, STEVEN 204.71 11 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 09/27/02 SVENDSEN, RUSTIN 2415.14 dd 09/27/02 ZWIEG, SUSAN 1,670.84 dd 09/27/02 DOLLERSCHELL, ROBERT 260.67 dd 09/27/02 AHL, R. CHARLES 3,655.26 dd 09/27/02 NIVEN, AMY 1,015.77 dd 09/27/02 PRIEFER, WILLIAM 2 dd 09/27/02 WEGWERTH, JUDITH 1,611.95 dd 09/27/02 BRINK, TROY 1,316.74 dd 09/27/02 DEBILZAN, THOMAS 1 dd 09/27/02 EDGE, DOUGLAS 2 dd 09/27/02 KANE, MICHAEL 2,341.54 dd 09/27/02 LUTZ, DAVID 1 dd 09/27/02 MEYER, GERALD 604.48 dd 09/27/02 NAGEL, BRYAN 1 dd 09/27/02 OSWALD, ERICK 1,890.52 dd 09/27/02 TEVLIN, TODD 1 dd 09/27/02 BOHMBACH, JOSHUA 251.55 dd 09/27/02 CAVETT, CHRISTOPHER 2,828.79 dd 09/27/02 DUCHARME, JOHN 2,062.34 dd 09/27/02 LINDBLOM, RANDAL 2,346.52 dd 09/27/02 PECK, DENNIS 2,143.94 dd 09/27/02 PRIEB E, WILLIAM 2,836.50 dd 09/27/02 SCHACHT, ERIN 2,077.07 dd 09/27/02 ANDERSON, BRUCE 3,367.69 dd 09/27/02 DOHERTY, KATHLEEN 1,611.95 dd 09/27/02 MARUSKA, MARK 2 dd 09/27/02 NAUGHTON, JOHN 1 dd 09/27/02 SCHINDELDECKER, JAMES 1,670.34 dd 09/27/02 BIESANZ, OAKLEY 1 dd 09/27/02 GREW- HAYMAN, JANET 1,191.01 dd 09/27/02 HUTCHINSON, ANN 1 dd 09/27/02 KOS, HEATHER 370.50 dd 09/27/02 NELSON, JEAN 995.06 dd 09/27/02 GAYNOR, VIRGINIA 1 dd 09/27/02 COLEMAN, MELINDA 3,575.34 dd 09/27/02 EKSTRAND, THOMAS 2,388.78 dd 09/27/02 KROLL, LISA 992.99 dd 09/27/02 LIVINGSTON, JOYCE 894.20 dd 09/27/02 SINDT, ANDREA 1,331.94 dd 09/27/02 THOMPSON, DEBRA 762.54 dd 09/27/02 YOUNG, TAMELA 1 dd 09/27/02 BERGO, CHAD 1 dd 09/27/02 FINWALL, SHANN 1 dd 09/27/02 ROBERTS, KENNETH 2,328.97 dd 09/27/02 CARVER, NICHOLAS 2,274.34 dd 09/27/02 FISHER, DAVID 25608.78 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 13 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 09/27/02 SWAN, DAVID 770.00 dd 09/27/02 KONEWKO, DUWAYNE 2,145.54 dd 09/27/02 ANZALDI, MANDY 406.00 dd 09/27/02 FINN, GREGORY 1, 693.74 dd 09/27/02 FLUG, ELAINE 83.25 dd 09/27/02 GRAF, MICHAEL 1,529.14 dd 09/27/02 KELLY, LISA 1 dd 09/27/02 LUSHANKO, ADAM 126.00 dd 09/27/02 ROBBINS, AUDRA 1 dd 09/27/02 TAUBMAN, DOUGLAS 2,439.87 dd 09/27/02 BREHEIM, ROGER 1,908.86 dd 09/27/02 NORDQUIST, RICHARD 1 dd 09/27/02 SCHULTZ, SCOTT 1,653.30 dd 09/27/02 CROSSON, LINDA 2 dd 09/27/02 EASTMAN, THOMAS 2,277.54 dd 09/27/02 ERICKSON, KYLE 601.61 dd 09/27/02 HABLE, NATASHA 136.90 dd 09/27/02 HERSOM, HEIDI 1 dd 09/27/02 MCCLUNG, HEATHER 388.28 dd 09/27/02 ROA, MILTON 67.45 dd 09/27/02 STAPLES, PAULINE 2,565.11 dd 09/27/02 ATKINS, KATHERINE 83.90 dd 09/27/02 ATKINSON, PATRICE 43.46 dd 09/27/02 BADEN, ALISON 309.61 dd 09/27/02 CORNER, AMY 104.00 dd 09/27/02 DEGRAW, KRYSTAL 204.25 dd 09/27/02 DOTY, JANET 380.39 dd 09/27/02 GUZIK, JENNIFER 1 17.00 dd 09/27/02 HORWATH, RONALD 1,499.14 dd 09/27/02 IRISH, KARL 172.19 dd 09/27/02 KOEHNEN, AMY 41.10 dd 09/27/02 KRONHOLM, KATHRYN 302.95 dd 09/27/02 LAWSON, JOSHUA 68.25 dd 09/27/02 MARUSKA, ERICA 187.40 dd 09/27/02 POWERS, JESSICA 56.23 dd 09/27/02 SCHAEFER, ROB 19.94 dd 09/27/02 SCHULTZ, PETER 45.50 dd 09/27/02 WORWA, LINDSAY 109.96 dd 09/27/02 GROPPOLI, LINDA 357.75 dd 09/27/02 RENSLOW, RITA 245.13 dd 09/27/02 CRAWFORD - JR, RAYMOND 86.45 dd 09/27/02 LONETTI, JAMES 864.83 dd 09/27/02 PRINS, KELLY 785.35 dd 09/27/02 PRINS, MELISSA 108.00 dd 09/27/02 REILLY, MICHAEL 1,503.69 dd 09/27/02 SARPONG, SEAN 140.20 13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 09/27/02 AICHELE, CRAIG 1,659.14 dd 09/27/02 PRIEM, STEVEN 1 dd 09/27/02 FOWLDS, MYCHAL 1,582.08 dd 09/27/02 HURLEY, STEPHEN 208.78 Wf 58821 09/12/02 MOSSONG, ANDREA 192.14 wf 90498 09/27/02 CARDINAL, ROBERT 406.20 Wf 90499 09/27/02 WASILUK, JULIE 357.47 Wf 90500 09/27/02 INGVOLDSTAD, CURTIS 115.63 Wf 90501 09/27/02 JAHN, DAVID 1,507.32 Wf 90502 09/27/02 MORIN, TROY 246.50 Wf 90503 09/27/02 MATHEYS, ALANA 1,741.94 Wf 90504 09/27/02 HANSEN, LORI 1,658.29 wf 90505 09/27/02 VIETOR, LORRAINE 1,691.40 Wf 90506 09/27/02 PALANK, MARY 1,531.10 Wf 90507 09/27/02 RICHIE, CAROLE 1 Wf 90508 09/27/02 SVENDSEN, JOANNE 1,640.74 wf 90509 09/27/02 TICHY, PAMELA 96.00 Wf 90510 09/27/02 STEINER, JOSEPH 507.00 Wf 90511 09/27/02 WELCHLIN, CABOT 2,323.64 wf 90512 09/27/02 SHORTREED, MICHAEL 2,182.27 wf 90513 09/27/02 OLINGER, SHELLEY 1,531.14 Wf 90514 09/27/02 CUDE, LARRY 418.59 wf 90515 09/27/02 FREBERG, RONALD 1,699.14 Wf 90516 09/27/02 JONES, DONALD 1,607.14 wf 90517 09/27/02 ELIAS, JAMES 2 Wf 90518 09/27/02 JAROSCH, JONATHAN 86.00 wf 90519 09/27/02 CARVER, JUSTIN 105.00 wf 90520 09/27/02 EDSON, DAVID 2,013.18 Wf 90521 09/27/02 GOODRICH, CHAD 216.00 wf 90522 09/27/02 HELEY, ROLAND 1,699.14 wf 90523 09/27/02 HINNENKAMP, GARY 1,922.22 wf 90524 09/27/02 LINDORFF, DENNIS 1,670.34 wf 90525 09/27/02 NOVAK, MICHAEL 1 wf 90526 09/27/02 GERNES, CAROLE 505.00 wf 90527 09/27/02 SOUTTER, CHRISTINE 114.75 Wf 90528 09/27/02 BUNCE, LARRY 1,788.74 wf 90529 09/27/02 BANICK, STEVE 52.50 wf 90530 09/27/02 BELLO, ANTHONY 48.00 wf 90531 09/27/02 BOTHWELL, KRISTIN 61.75 wf 90532 09/27/02 CONLIN, NICOLE 25.00 wf 90533 09/27/02 DEGREE, AMANDA 20.00 wf 90534 09/27/02 FRANK, LAURA 427.50 wf 90535 09/27/02 GEBHARD, JILLIAN 223.13 wf 90536 09/27/02 HARGROVE, CAYLA 24.00 Wf 90537 09/27/02 HOIUM, PHILIP 98.00 wf 90538 09/27/02 KLEM, JOSH 175.00 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 15 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 90539 09/27/02 LIUKONEN, SHAWN 75.00 wf 90540 09/27/02 LO, CHUEPHENG 224.75 wf 90541 09/27/02 LO, SAO 60.00 wf 90542 09/27/02 MARTINUCCI, KAITLIN 60.00 wf 90543 09/27/02 MILLER, JEFFREY 204.00 wf 90544 09/27/02 OHLHAUSER, MEGHAN 263.57 wf 90545 09/27/02 RYDEL, RACHEL 60.00 wf 90546 09/27/02 SHOBERG, KAKI 69.38 wf 90547 09/27/02 VANDERZANDEN, MARK 90.00 wf 90548 09/27/02 VANG, CHUEFUE 20.00 wf 90549 09/27/02 WEGNER, CHRISTOPHER 72.00 wf 90550 09/27/02 YORKOVICH, BRADLEY 72.50 wf 90551 09/27/02 GERMAIN, DAVID 103.14 wf 90552 09/27/02 HAAG, MARK 1457.54 wf 90553 09/27/02 NADEAU, EDWARD 2,341.54 wf 90554 09/27/02 GLASS, JEAN 1,249.05 wf 90555 09/27/02 HOIUM, SHEILA 947.26 wf 90556 09/27/02 JACK, NICOLE 190.40 wf 90557 09/27/02 MOY, PAMELA 418.55 wf 90558 09/27/02 PARTLOW, JOSHUA 329.30 wf 90559 09/27/02 RIDLEHOOVER, KATE 46.50 wf 90560 09/27/02 SCHMIDT, RUSSELL 1 wf 90561 09/27/02 SHOBERG, GARY 668.66 wf 90562 09/27/02 TOLBERT, FRANCINE 63.90 wf 90563 09/27/02 UNGER, MARGARET 724.49 wf 90564 09/27/02 ANDERSON, CALEB 182.00 wf 90565 09/27/02 BENDTSEN, LISA 22.59 wf 90566 09/27/02 BRENEMAN, NEIL 130.15 wf 90567 09/27/02 CHAPMAN, JENNY 322.53 wf 90568 09/27/02 CORY, GRACE 29.25 wf 90569 09/27/02 COSTA, JOSEPH 166.60 wf 90570 09/27/02 DEMPSEY, BETH 64.40 wf 90571 09/27/02 DIERICH, ANDREA 17.25 wf 90572 09/27/02 DUNK, RYAN 357.72 wf 90573 09/27/02 FENGER, JUSTIN 29.33 wf 90574 09/27/02 FINNEGAN, KAREN 72.00 wf 90575 09/27/02 FONTAINE, KIM 240.90 wf 90576 09/27/02 GRUENHAGEN, LINDA 282.89 wf 90577 09/27/02 HOLMGREN, LEAH 82.03 wf 90578 09/27/02 HOULE, DENISE 208.00 wf 90579 09/27/02 IRISH, GRACE 70.41 wf 90580 09/27/02 JOHNSON, ROBERT 679.25 wf 90581 09/27/02 KILGORE, MARGO 36.00 wf 90582 09/27/02 KOEHNEN, MARY 580.20 wf 90583 09/27/02 LINDSTROM, AMANDA 87.75 wf 90584 09/27/02 MCMAHON, MELISSA 44.10 15 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 16 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 90585 09/27/02 MELCHER, ROBERT 61.75 Wf 90586 09/27/02 MISEMER, BENJAMIN 26.00 Wf 90587 09/27/02 MOES, EMILIA 22.10 Wf 90588 09/27/02 OLSON, MARGRET 19.50 Wf 90589 09/27/02 OVERBY, ANNA 36.00 Wf 90590 09/27/02 OWEN, JONATHAN 158.25 Wf 90591 09/27/02 PROESCH, ANDY 75.33 Wf 90592 09/27/02 RENSTROM, KEVIN 88.43 Wf 90593 09/27/02 RODEN, JASON 70.00 wf 90594 09/27/02 SMITLEY, SHARON 214.00 Wf 90595 09/27/02 TUPY, HEIDE 36.00 Wf 90596 09/27/02 TUPY, MARCUS 239.08 wf 90597 09/27/02 WAGNER, ERIC 182.25 Wf 90598 09/27/02 WARNER, CAROLYN 132.40 Wf 90599 09/27/02 WEDES, CARYL 125.10 wf 90600 09/27/02 WHITE, NICOLE 42.11 wf 90601 09/27/02 BOSLEY, CAROL 138.00 wf 90602 09/27/02 FLATER, JULIE 12.00 wf 90603 09/27/02 HANSEN, ANNA 145.80 wf 90604 09/27/02 KURKOSKI, STEPHANIE 118.50 Wf 90605 09/27/02 SHERRILL, CAITLIN 246.51 Wf 90606 09/27/02 VAN HALE, PAULA 63.00 Wf 90607 09/27/02 BEHAN, JAMES 1,513.15 Wf 90608 09/27/02 COLLINS, ASHLEY 26.60 wf 90609 09/27/02 DOUGLASS, TOM 985.42 wf 90610 09/27/02 ECKER, JOHN 26.20 wf 90611 09/27/02 KOSKI, JOHN 1 wf 90612 09/27/02 KYRK, ASHLEY 145.00 wf 90613 09/27/02 MCCORKLE, KELLIE 69.85 Wf 90614 09/27/02 PATTERSON, ALBERT 878.03 Wf 90615 09/27/02 RISTOW, JONATHAN 194.60 Wf 90616 09/27/02 ROSSET, BRITTANY 44.45 Wf 90617 09/27/02 SCHULZE, BRIAN 125.00 wf 90618 09/27/02 SEVERSON, HOLLY 89.40 Wf 90619 09/27/02 YOUNG, MATTHEW 39.90 Wf 90620 09/27/02 MULVANEY, DENNIS 1,913.20 367,759.77 16 Maplewood Fire Department Memo AGENDA REPORT To: Richard Fursman, City Manager From: Steve Lukin, Fire Chief CC: City Clerk Date: 10/9/2002 Re: Stipend Pay for Fill -In Day Firefighters AGENDA NO. Anion by Council ° Date End©r, Modified Rejected BACKGROUND As you are aware, our six full -time firefighters will be sta rting arting the week of October 7, 2002 and our present day watch program will be ending on October 11 200 program with paid - per -call firefighters � 2• Our plan is to put in place afill -in pr not for g s when we fall below four full -time firefighters on an given fore this happening too often, but we need to make sure t y g day. I paid-per-call firefighters that we have the proper coverage and this also gives the paid- p ghters the opportunity to still work occasional) with the full-time firefighters. Therefore, it will be necessary to setup new y I time who work on a fill -in basis. I believe w stipend for those paid - per -call firefighters e a fair stipend would be $100 per shift. RECOMMENDATION I recommend that the City Council approve a new stipend call firefighters who fill -in for of $100 per shift to be paid to the paid -per- daytime coverage. 1 C Agenda..# MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Conditional Use Permit Review LOCATION: 2289 Minnehaha Avenue PROJECT: 5 -8 Club DATE: October 4, 2002 INTRODUCTION The conditional use permits (CUPs) for the 5 -8 Club, 2289 Minnehaha Avenue, are due for review. The CUPs are for a restaurant in the BC-M (business commercial modified) zoning district and for the expansion of a nonconforming structure. (See the maps on pages three through six and the city council minutes starting on page seven.) BACKGROUND On September 24, 2001, the city council made several approvals for the 5 -8 Club. They included: 1 A comprehensive land use plan amendment from single - dwelling residential (R -1) to business commercial modified (B- C(M)); 2. A rezoning from single dwelling residential to business commercial modified (B- C(M)); 3.. Two conditional use permits including: a. A conditional use permit to allow a restaurant within- the business commercial (modified) (B -C(M)) zoning district; and b. A conditional use permit for the expansion of a nonconforming structure (deck addition) (50 -foot setback toward residential property required,' 10 -foot setback approved; and a 30 -foot front yard setback required, 11 -foot setback approved); 4. A parking lot setback variance (20 -foot setback required, 5 -foot setback approved ); 5. The design approval for exterior improvements. (See. the council minutes starting on page seven.) DISCUSSION The restaurant has finished their site improvements, is open and is meeting the conditions of approval. The city has not had any complaints about this restaurant and staff is . not aware of any problems at this site. As such, staff does not see any problem with extending this approval another year. RECOMMENDATION ATTACHMENT I �Z ZD � m � ZO Tanners Lake �z 9< �J J ATTACHMENT 2 PROPOSED ZONING MAP a 1.00 AC. - -- -- Mi 7 - --- -- wl Rs� 243 8 IN M� •------- - --Z- ' 403.45' ♦ Rl . M tss 9 / 56s, 1s' toy 1L s I moi 10 a 11 p *q• ♦ AJ w l • / 420.47' 672.01' s6>r ♦� BUSH .i 1s?! ♦ .2T 60' 66' Ss' I T K• ii' 6i' i6' • '�' / .28 AC. or isli 10at 9 — I 7 6 S 4 RUB — � aau t t � ♦ f � 1 15 12 O .n• 21r . �• CT. NO 30721 160.59' + 27&35" • • I 77S''J' �yS; / V 4 i 16 .` '•16 19 20 21 22 23 24 25 1 .14 l e / de 3 )�' 0� I a» 041 asi 06) 02) wi lop � //.,, ` asp C le ismar •n M _ .WfE NEO OOC. ns_v 2 a i C!C 30S tt►b I CENTO-NOR CclIV Si I � N �o R wi a I / I / I s1" I 37s.l2 4 .Iv Bea Surrounding Structures 5 ATTACHMENT 4 eel xi n •� v - Y 0 v •"IN • 04� e ' � s � 0 •w 4 1 Y Wr x • W... 2r I T i .n �' '•� M ' I rr PYKCM6 UT 6&CK v g I r a Z II n O r in 011 Om lot lot Ll •I i I I OA •r ..,• J', ••. i .. »•.r u•.r r.r.rr r� ~ Q w ~ � ar s art: Y 5 • 8 CLUB -I wear carav flat n" KM I Z C sxoruaat a apro�r rs rno "M Vannw IV rc a xw1 w anotr s,rew�.*4 K U�5t UM SITE PLAN wo flat M • aaa wasrarm ..� ► woos Baer UPI" r'+ _ s ►.s or mt sort OF t''n Ilab llrrwwl PlrorstiNit 901.IR�r atastw►nOn Mal n>M MAPLEWOOD CITY COUNCIL ATTACHMENT 5 7:00 P.M. Monday, September 24, 2001 Council Chambers, Municipal Building Meeting. No. 01 -22 2. 7:10 .5 -8 Club Inca (Beau's) (2289 Minnehaha Avenue) a. Land Use Plan Amendment (R1 -- to BC -M) b. Zonging May Change (R -1 to BC -M) C. Conditional Use Permit (Restaurant) d. Conditional Use Permit (Expansion of Nonconforming Use) e. Parking Lot Setback Variance f. Design. Approval a. Assistant City Manger Melinda Coleman introduced_ the staff report. b. Associate Planner Finwall provided specifics of the report. c. Boardmember Shankar presented details from the August 28, 2001 Design Review Board. d. Commissioner Rossbach provided details from the August 20, 2001 Planning Commission Meeting. e. Mayor Cardinal opened the public meeting. The following people were heard: Jill pP Sko heim, the applicant, 9531 West 78" Street, Eden Prairie g Kathleen Juenemann, 721 Mount Vernon Ave. E., Maplewood f. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to approve the following resolution approving the land use plan amendment for the 5 -8 Club Restaurant from single - dwelling residential (R -1) to business commercial modified (B -C (M)): RESOLUTION 01 -09 -84 LAND USE PLAN CHANGE RESOLUTION WHEREAS, Food Services, Inc., d/b /a 5 -8 Club, made application to the City of Maplewood for a change to. the city's land use plan from single dwelling residential to business commercial (modified) (BC(M)) for the remodeling and expansion of an existing restaurant located at 2289 Minnehaha Avenue. WHEREAS, this change applies to 2289 and 2299 Minnehaha Avenue, Maplewood, Minnesota. WHEREAS, the history of this change is as follows: 1. On August 20, 2001, the planning commission held a public hearing. City staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission conducted the public hearing whereby all public present were given a chance to speak and present written statements. The planning commission recommended that the city council approve the plan amendments. - 1 7 2. On September 24, 2001, the city council discussed the land use plan changes. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described land use plan change for the following reasons: 1. This site is proper for and consistent with the city's policies, for commercial. use. This includes: a. Require adequate off - street parking and loading facilities. b. Avoid disruption of adjacent or nearby residential areas. c. Require commercial developers to make all necessary improvements to ensure compatibility with surrounding residential uses. d: Require adequate screening or buffering of new or expanded commercial areas from any adjacent existing or planned residential development. 2. This development will minimize any adverse effects on surrounding properties because: a. Expansion of the parking area will supply adequate .off - street parking and loading facilities for the site. b. Expansion of the restaurant/bar has been designed in the best manner to avoid disruption of adjacent or nearby residential areas including placing the new deck in the front of the building as opposed to the rear, installing a 6 -foot high privacy fence along all shared residential property lines, and locating the dumpster along the building wall which is away from the residential property lines. C. Expansion and remodeling of the restaurant/bar improves upon the existing. structure, creating a neighborhood restaurant which is compatible with surrounding residential uses. I d. Expansion and remodeling of the restaurant/bar includes adequate screening from adjacent existing residential properties with a 6 -foot high privacy fence. Seconded by Councilmember Collins. Ayes -All Councilmember Koppen moved to approve the following resolution approving the zoning map change (R -1 to BC -M): RESOLUTION 01 -09 -85 ZONING MAP.CHANGE RESOLUTION WHEREAS, Food Services, Inc., d/b /a 5 -8 Club has proposed the following change to the City of Maplewood's zoning map: single dwelling residential (R -1) to business commercial (modified) (BC(M)). WHEREAS, this change applies to 2289 and 2299 Minnehaha Avenue, Maplewood, Minnesota. WHEREAS, the legal description of these properties are: Minnehaha Suburb Heights: Subject to the highway, the E 60' of Lot 13, the S 148.5' of Lot 14, and the S % of Lot 15. WHEREAS, the Ramsey County Property Identification Numbers for these properties are as follows: 25- 29 -22 -33 -0066 and 25- 29- 22- 33- 0028 respectively. ` 2 8 WHEREAS, the history of this change is as follows: 1• On August 20, 2001, the planning commission recommended. that the city council approve the rezoning change. 2.. On September 24, 2001, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described change in the zoning map for the following reasons 1 - 4. The proposed change is consistent with the spirit, purpose and intent of the zoning code. 20 The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. The proposed change would have no negative effect, upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police - and fire protection and schools. 5. The proposed change will reflect the existing land use on the property. Seconded by Councilmember Allenspach Ayes -All Councilmember Koppen moved to approve the resolution (01 -09 -86,) approving a Conditional Use Permit (Restaurant). Seconded by Councilmember Wasiluk Ayes -All Councilmember Koppen moved to approve the resolution (01- 09 -87) approving a Conditional Use Permit (Expansion of Nonconforming, Use). Seconded by Councilmember Collins Ayes -All RESOLUTIONS 01 -09 -86 & 87 CONDITIONAL USE PERMIT RESOLUTIONS WHEREAS, Food Services, Inc., d/b /a 5 -8 Club applied for two conditional use permits including: 1. Expansion of.a nonconforming building; and 2. Operate a restaurant within the business commercial (modified) (BC(M)) zoning district. 3 9 WHEREAS, these permits apply roe . property rty located at 2289 and 2299 Minnehaha Avenue, Ma lewood Minnesota. The legal description is: Minnehaha Suburb Heights: : Sub ' ect to the g � highway,. the E 60 of Lot 13, the S 148.5 of Lot 14 and the S %Z. of Lot 15. WHEREAS, the Ramsey County Pro Y t e p rty Identification Numbers for these properties are as follows: 25- 29 -22 -33 -0066 and 25- 29 -22 -33 -0028, res ectivel p Y WHEREAS, the history f this conditional 1 use permit is as follows.. 1 On August. 20, 2001, the tannin p g commission recommended that the city council approve the conditional use permits. 2. On September 24, 2001 the ci counc' • ty i t held a public hearing. City staff published a notice in the Maplewood Review . and sent notices to the surrounding oe owners. ' g p p rty rs. The council conducted the public hearing whereby all public present were iven a chance to speak ' g p ak and present written statements. The city council also considered reports and recommendations from the ' ' commission. city staff and planning NOW, THEREFORE, BE IT RESOLVED that the city council approves the above - described conditional use permits based on the building nd site plans. The ci • g p ty approved this permit because. 1. The use would not change the existin g g or planned character of the surrounding area. 2. The use would not depreciate roe v p proper rty slues. 310 The use would not involve an activ r c ' y p rocess, ess, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing r cause a nuisance e to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes water or air a � pollution, drainage, water runoff, vibration, general .unsightliness, electrical interference or other nuisances. 4. The use would enerate only minimal v e h icular g y hicular traffic on local streets and would not create traffic congestion or unsafe access on existing r proposed g p p streets.. 5. The use b facilities would be served y ad q public and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and P arks. 6. The use would not create excessive ' ' facilities additional costs for public or services. 7. The use would cause minimal adverse environmental effects. Approval of the two conditional use ermit • • p s is subject to the following conditions: 1. All .construction of the 5 -8 Club shall follow the site plan approved by the city. The director of community development may approve minor p y pp r changes. 2. The proposed restaurant/bar remodeling ' ng must be substantially started within one year of council approval or the permit shall become null and void. The council may extend t ' y his deadline for one year 3. The city council shall review this ermit in one e p year. 4 10 4. The use of the deck is limited to the following hours: Sunday through Thursday — opening of business until 10 p.m.; Friday and Saturday - opening of business until 11 P.M. Councilmember Koppen moved to approve the following resolution approving the Parkin Lot Setback Variance for the 5 -8 Club Inc: RESOLUTION 01 -09 -88 VARIANCE RESOLUTION WHEREAS, Food. Services, Inc., d/b /a. 5 -8 Club,. applied for a variance from the zoning ordinance. WHEREAS, this variance applies to 2289 and 2299'Minnehaha Avenue, Maplewood, Minnesota. The legal description is: Minnehaha .Suburb .Heights: Subject to the highway, the E 60' of Lot - 13, the S 148.5 of Lot 14, and the S %2 of Lot 15. WHEREAS, the Ramsey County Property Identification Numbers for these properties are as follows: 25- 29 -22 -33 -0066 and 25- 29- 22 -33. -0028, respectively. WHEREAS, Section 36 -26(a) of the zoning code requires a 20- foot -wide landscaped and screened buffer when a commercial property abuts a residential property. WHEREAS, the applicant is proposing a 5 -foot -wide buffer between commercial and residential property. WHEREAS, this requires a variance of 15 feet. WHEREAS, the history of this variance is as follows: - - 1 On August 20, 2001, the planning commission recommended that the city council approve the conditional use permits. 2. =0n September 24, 2001, the city, council held a public, hearing. City staff published a notice in the Maplewood Review and. sent notices .to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described variance for the following reasons: 1. Strict enforcement of the code would cause undue hardship because of circumstances unique to the property and not created by the property owner. - The 20- foot -wide buffer requirement would not allow the creation of a sufficient number of parking spaces for the facility. 20 The variance would be in keeping with the spirit and intent of the ordinance, since the applicant is providing adequate screening and buffering. to protect the adjacent homeowners. Approval is subject to the applicant providing a 6 -foot high screening fence as proposed. 5 11 Seconded. by Councilmember Collins. Ayes -All Councilmember Koppen moved to approve the Design Plans for the 5 -8 Club Inc. The city is approving these plans based on the findings required by the code. The applicant, Food Services, Inc.,. shall do the following: a. Repeat this. review in two years if the city has not issued a building permit for this project. b. Prior to issuance of a grading permit for the parking lot expansion, the city engineer must approve a final grading and drainage plan.. This plan shall include: water retention calculations. and the location of all existing trees on the site to be preserved and the means of protecting the trees. c. Prior to issuance of a building permit, the applicant must supply the city with the following: (1) A revised landscape plan to staff for approval that incorporates the following details: (a) Obtain approval from the Minnesota Department of Transportation and Ramsey County to install landscaping within the Stillwater Road and Minnehaha Avenue rights -of -way. Any required landscape revisions in these areas must also be approved by the city. (b) Details for the perennial garden to be located on the north side of the deck. (c) In- ground sprinkler for all landscaped areas. If the installation of a sprinkler system is not feasible because of existing pavement, the applicant must submit written agreement to hand water all landscaping. (d) In addition to the above, all common grounds shall be sodded (except for mulched and edged planting beds).. d. Prior to certificate of occupancy the applicant must: (1) Complete all required exterior improvements including landscaping and underground irrigation, parking lot, .screening fence, exterior lighting. (2) Install stop signs at both driveway exits. e. If any required work is not done, the city may allow temporary occupancy if: (1) The city determines that the work. is not essential to the public health, safety or welfare.. (2) The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the. building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. (3) The city receives an agreement that will allow the city to complete any unfinished work. 6 1.2 13' A Benda # MEMORANDUM TO: Richard Fursman, City Manager 1�= RUM: Shann Finwall, Associate Planner SUBJECT: Conditional Use Permit Review -- Salvation Arm Church LOCATION: 2080 Woodlynn Avenue DATE: October 7, 2002 L INTRODUCTION The conditional use permit (CUP) for the expansion of the Salvation Army's adult day Y care center is due for review. The adult day care center caters to older adults with various health problems. The expansion included a- 3,457- square -foot addition to house an activi room . tY , beauty shop, laundry facility, office, and storm shelter. BACKGROUND December 22, 1986: The city council changed the land use Ian from ' 9 p R -1 (single dwelling residential) to C (church) and approved a CUP for a church and an ' ' adult day care facility. December 28, 1987 to January 28, 1.991: The city ouncil renewed the a Y Salvation Army's CUP for one -year intervals. January 27, 1992: The city council renewed the Salvation Army's CUP for five e Y years. October 8, 2001: The city council approved a CUP 'for the expansion s pp p on of the Salvation Army's adult day care center (see the maps on pages 3 through 6). DISCUSSION After the city council's approval of the expanded adult day care center last ear, h ' . , Y y , the Salvation Army. determined that additional space was needed to accommodate a dining room and recreation area .(see Salvation Army correspondence on page 7). The Salvation Army has submitted a revised site plan for the expanded addition (see revised site plan on 8). The revised site plan shows the addition coming ithin 70 feet of the ' 9 e south property line, as opposed to 87 feet previously approved. All other improvements, including exterior materials and landscaping, ,will remain the same. The revision meets city ode requirements n tY q and should be considered a minor site plan change. The - Salvation Army has received new bids for the addition and the are now y prepared to begin construction. The Salvation Army is requesting a one -year extension of their CUP to expand their adult day care facility in order to complete construction of the addition. The city's CUP ordinance states that the ro osed construction for a CUP p _ p U must be substantially , started, or the proposed use utilized, within one year of city council approval.. The city council may approve a one -year extension of the permit if Just cause is shown. RECOMMENDATION Approve a one -year .extension to the Salvation Army's conditional use permit to expand an adult day care facility at 2080 Woodlynn Avenue. The city council should, review this permit again in one year for com.piiance with all conditions. 2 October 7, 2002 N alvatimon ion Army Locat Map 3 Attachment 2 OD o3O .L b o7 O 03 a P ,Zb3. 1,6 33 � wo 44,003 Cp LAC U) Lk A P gfu% C ?) 2. a I IV vv v a.. 94.41' d �N 03o d• � � o � 3 C O h 4-..&7 atv 4, i 9, N 4 � ;SC QL (43) (39) � 9 329.31 oGo i. � (2 08 �► Z 3 NN o TE RACE as .�I�.c• �8 4 N 5 6" - 9 J 10� it N 12 . 13 14� IS 1 s 2 a (27) , Z8 Z9 ` � �� Z � 2 — 3 88.95 4 !�L Z C GZ` l.Z� �`Z 42- 67- 4z C tin &A Al a A E w a- � -S - • . 238. d F.61 114.7 -0 135 (.O t35 135 GO 135' 135 6p 13 103.66' 1 4-13ac . o �►- o 10 1 r o 10 0° I °o �- u 1 0. 1 (zr 13 13 11 1 x 13 (73) 1 n- (24) (I?) �� ( ?� 2 2 v ° 9 �� 0 2 2 �) h -� 9 �� 1:35 Ir 3 (7-5) 3 03 _ 0 . o w , 3 s (23) 0 (!$) 3 2 m 3 �o 8 co : w ° (7G) �- — 8 0 3 3 ao 0 3: 0� (� (8) w C) 4 N LOT A u w . ' m x =' A �.a� 19 S.Z. � � .99 : s.� A v. O �- l� � � o na 9 a w (30) '`- aA (ZI) 134.9 `. 5 •, g i (3 1 34.94 PROPERTY LINE /ZONING MAP 4 ORIGINAL SITE PLAN 5 u N J. � s ORIGINAL SITE PLAN 5 u N ' _ i _A^ '..7�i_.a`�.Sc.b .'Y%le •L�.��' "./._ -.:i .j..1.. f�:.... s�..s ..zt...f•.:..z�'i �:.•_.. A:: rr'::- i- ..liJ.�i1- :i_.l_._Y... -s+�.: ki..•.�- . +R. �L.r..'t,'.�.?�..i'_1 > _x:: _.... "t.J__ -_`_' .`r F _ _ .. i .� ♦ s.. ... ♦• -� - ... AttachmPnl 4 ELEVATIONS 6 -. .. _ -. i. .'ate �_.i -� • t> afle.elr0 k TO carne G&AM To MATM am. 1 4 N. I _ • • 1 So�ae ± r+it rlllafl f1Ay� TID rwTw elet. V � __- _.. si - _ _ _ - - ._ _.ii i 5:. _� M CI conw. aiore • CM" : cane G A RD To hwo `NN�MMwNNNN • • oe_r. At ALL STOW 34L , , NMN«�� ' 1 2 SOUTH ELEVATION SME , /Q- ,.�. . � � � 1 ► � v.a �suwal,eo eu� To,r►ra+ooat. r ta+lOC u�eo ro rwro+ aeT. SOARR f'RC F"99 fl/►* TO WAY09 OUf -^� - - - Soon oNA% W�eD To 1MTOf emir. NNE NNNMNNNMNNMN«� 3 WEST ELEVATION sCAa 1 /6 - . ,•_ y r— t11AtW5RC OUl TOil MAT f Obi 071e H010I RA&WIG fO KWCM MY. - �► P : Md11 QII may. GOPTR xw. Sun r 1 s COUM &AM M MOM am. i i �MNNNN «NNNNNNN�i � «N «N «��� t 1 1 1 w w ST ELEVATION - C .M E , /a - ,•�- ELEVATIONS 6 Attachment. 5 00 •y a Th e Sal Ar'm (FOUNDED IN 1865, WILLIAM BOOTH FOUNDER) Lakewood Temple.Corps 2080 Woodlynn Ave.. Maplewood, Minnesota 55109 -1418 Phone (651) 779 -9177 Fax (651) 779 -8950 September 27, 2002 Shann Finwall Associate Planner f 183-0. East County Road B Maplewood, MN 5 5 109 Dear Shaun, Regarding the Conditional Use Permit for The Salvation Adult - Da Center. Y Y The reason for our delay iri construction of the building as after we had received our a roval g pP and received our Conditional Use Permit it. was decided we needed to increase the size of the addition. The reasons for the increase was the area that the Adult Da Center is usi for dinin Y g g. room. and recreation purposes is needed for other p rog r ams and we were enc o uraged b our . p � � Y Divisional Headquarters to re- evaluate the' size of the building.. We now have the drawing and have put them out for bid and are ready to start construction. If there are any further questions lease contact me at 651 -779 -9177 (dkt 122 p . ) We hope this will not hinder the issue of the Conditional Use Permit. Thank you and Go less you.. a - John C. Crampt Major John Gowans General International Commander 7 Lawrence R. Moretz Commissioner Territorial Commander Jack C. Getz Lt. Colonel Divisional Commander John & Margaret Crampton, Majors Commanding Officers Attachment 6 5AWCUT 4 REMOVE EX15T1NG REVISED SITE PLAN a 4 N 9 I 5AWCUT 4 REMOVE EX15T1NG REVISED SITE PLAN a 4 N Agenda # MEMORANDUM TO: Richard Fursman, City Manager FROM: Shann Finwall, Associate Planner SUBJECT: Conditional Use Permit Review - Ramsey Co. Family Service Center LOCATION: 2001 Van Dyke Street - DATE: October 7, 2002 INTRODUCTION The conditional use permit (CUP) for the Ramsey County. Family Service Center at 2001 Van Dyke Street Is due for review. The facility, which opened in February 2000, is a 21 -room shelter that primarily serves women and children. BACKGROUND January 25, 1999: The city council approved a land use plan change from P (parks) to G (government facility), a CUP for a public facility, and. design review for the Family Service Center. March 27, 2000, and March 12, 2001: The. city council. reviewed the CUP and moved to review it again in one yeas August 27, 2001: The city council approved an amendment to the CUP removing the condition to install an elevator in the barn on the county fairgrounds for handicap accessibility (see the attached 8/27/01 city council minutes on pages 5 through 8). The city council made the amendment due to the high costs and practical difficulties associated with the installation of an elevator in the barn. The city council also authorized the county and the city to share the $.140,000 the city held in escrow ($70,000 to each entity) for improvements on the Ramsey County fairground /campus and. the Bruentrup farm. DISCUSSION The city has used their share of the escrow for a new roof on the Bruentrup farm. The county is holding their share of the escrow in a separate planning account. The _money will be used as seed money to gain additional county funding for a larger, multi -year project. The multi -year project includes signage, lighting, and roadway improvements to the Ramsey County fairgrounds and campus. All other conditions of the Ramsey County Family Service Center's CUP have been met. RECOMMENDATION Approve Ramsey County Family Service Center's conditional use permit for a public facility at 2001 Van Dyke Street. Review the conditional use permit again only if a problem develops or the applicant proposes a change to the use of the building or site. P:sec14/familyservicecenfer Attachments: 1: Location Map 2. Property Line/Zoning Map 3. Site Plan 4. 8/27101 City Council Minutes Attachrent 1 ■ i cdt VIKIN DR. . SHERREN AVE. y KINGS ?ON t �j Kn �;'� COPE i L ` LARP£NTEUI I ice W w AVE. c- v V LAURIE R0. c o _ SAND URST a W z 8 ? KC AVE m BURKE A YE. O � j ELDR IDGE LM (4 AVE. W I BEL M O NT AVE. AY E. SKILL MAN AVE AN AV. ■ i 4 N O y KINGS ?ON t �j AVF— MCKNICHT LN LARP£NTEUI 4 N Attachment. 2 to -+ x 3.1'!l••e. 2 1 ' its) e� �'' � (, •• IL`. » � ' ' see 05.9 a te • / 4 -AV E . of , + .4s d �► •r - i 1 1 1 • o , - 5.v2 re � dil ,� t,, Z �� , s• REC TIO N �� • b� BUILDI #so a` ` 4' � ,S : +� r I ap ., w' , 5 y� . y .. — s VAN K� ST. ' r,3) COUNTY BUIL 1NGS ; •f.1 Z• 1 `G�� �1.0 � 1 cj) T d FAMILY SERVI E S 10 1 11 It I 13 I �: , E ! - �:� • .52-57&4. • __•, CENTER = FROST � * �AVE. so = 3 �o.� RAMS Co Ito 176.6a • (37) �4 ;. ••• ; .a w (9C) p, (35) '., 07 j ( 5) a RAM Y NURSING HOME ' AML RAMS E Y COUNT Le JUL s z� •I tom) y ce) o GOLF COURSE a (3tl 3 1, 45 IC.�O o..- (te) • RAMSEY COUNTY Q Lu vs lMM ti• 0 (Lt) - l .. io 13 1 L11. 3 s s 'L• _ F-- ALDRICH ARENA • cam+ � _ w • • ■ , GOLF DOME_ : + + S IG • „ (IS) - ■ ■ S�_ ' , ��� -� �--� Rt P L EY AVE. a�.■- s..■.•,�.y■ R'� ■ ■ PROPERTY LINE./ MAP 3 . PARKS & ' Attachment 3 RECREATION , BUILDING;- • ,; . _._ ` .., yr. • ev ILLI •t :v. ti•;r... i Y SERVICE' • �.� CENTER COUNTY BUILDINGS ---------- de Z. aLf FROST AVE. \ 1, *• • •l . a •' . Z -rte .0 •,� dire Lu ui LU W Im ' - RAMSEY NURSING HOME, rT st W i 1 1 I 1 - ALDRICH ARENi4 I � • � i•}1'.7- rti• • t: +MrM " .• : •• i -' • •ter • • , r• - - 1 • ',f 1 2. ~'l7 i 1- r'•.YJ � t '+ J,, .' j7 • :,1 L •j , r _ . F 1 _ SITE. PLAN 4 4 N Attachme 4 Councjlmernber W asiluk moved ado t the following for the Rarnse Count win resolution that changes the conditions Famil Service Center of approval r at 2001 Van D ke Street: j RESOLUTION _ . _ of os 69 CON DITIONAL USE PERMIT REVISION RESOLUTION LUTION HBREAS init Maplewood city. • • staff iated revision Ramsey County Family a revision to the conditional use ' y ervice Center. permit for the WHEREA this R s permit applies to the facility t 2001 .. arnsey Nursing Home. The Y Van Dyke Street that is no legal description i rtheast of the SUBJ TO AVE THE W 620 FT OF N 43 8 FT OF S W 1 /4 AND W 1 / 4 ALSO N 62 52 FT OF S 2 8 7 8/ 10 FT W 0 FT OF S 235 8/10 FT. O OF 160 051 100 SD NW F NW 1/4 ALL IN SEC 14 TN 29 RN 22 AND SUBJ TO AVES AND ESMTS AND EX OF SE 1 W 620 FT OF N 43 8 FT T 4 TN 29 RN 22 HEW 810 FT OF N 2 OF SW 1/4 WHEREAS, the histo • ry of this conditional use e ' permit- is as follows: 1 • On Janu 25, 1.999, the city council • tY held a public he ann - Paper and sent not to g. City staff published a notic the surrounding ro ert o e in the hearing a cha t p p Y wners. The council gave everyone o speak and present wntten stat g eryone at the statements. The council and recommendations also considered from the city staff and l - d reports e p arming commi - ssion. The city co' the conditional use permit for this facility a. tY it approved ty t this meeting, sub'ect to s • ' several conditions. 2 • On August 2 7 2 001, the city council held • ng to consider of approval a public hearing pp for the conditional. use a change to the condition permit. City staff published a noti s notices to the surrounding e in the paper an g property owners. The co p p d Sent . until gave to speak an d everyone a . Present written statements. rY t the hearing a chance - The council also considered recommendations from the tit st d reports and Y staff. 5 .NOW,. THEREFORE B E .. ' IT RESOLVED that - the city ouncil a • conditional use e y a pprove the above- described p rmit revision, because: 1. The use would . be located, designed, maintained constructed ructed and operated. to b with the city's comprehensive inc.onfor rehen ' p sive plan and code of ordinanc es. 2. The use would not change the existing .or planned character r of the surrounding area. 3. The USe would not - depreciate property values. The use would . not involve any activity, process, materials Brous equipment or methods of operation that would be dangerous, , hazardous, detrimental, disturbing or • Property, because of excessive g , cause a mes ovate nuisance to any person or . save noise, glare, smoke, dust, odor fu - - drainage, water runoff, vibration e r or air pollution, g neral unsightliness, electrical rote • rference or other nuisances. 5 The use would generate only minimal vehicular traffic o traffic local streets and would not create fic congestion or unsafe access on ' existing or proposed streets. 6. The use would - � • • • be served by adequate public facilities • fire rotec ' . and sewer s and services, including. streets olive p tion, drainage structures,. water - ' p and systems, schools and parks. . 70. The use would not create excessive additional costs for ublic facilities • p or services. 8. The use would • . maximize the preservation of and inco orate t he site into the development rP 's natural and scenic features design. es 90' The use would c - . ause minimal adverse environmental effects. - Approval is subject to � the following revised conditions' 1 •` All construction - . shall follow the site plan ap b t • PP y e city. The director of communi development may approve minor changes. - 2- The ro osed e • P P construction must be substantially started w' - royal or the y within one year of counci a l pp he permit shall become null and void. ' l The counci may extend this deadline one year. for 3. The city ty council shall review this ermit in one P year. 4- The county sh - ty ll add more parking to the site if the c' • city council deems It necessa ry. Afta th"M C^1 04 an w +i V tii r n 56. There shall be. no increase in size, or capacity of the .structure. 6-7. The County hall financial - - ty assume res responsibility for • P y r all services provided to the resident that would normally be charged to citizens s of the Shelter - g the citizens Ambulance • and .paramedic- 6 7 runs} 747 All elements of the listed Emergency Housing Program Para ' g Y g gr meters shall remain in force unless a O .change is agreed to by the City Council at a subsequent CUP review. Tj•, o R h a ll w . . the nentranter to nR q , , ff. 46 . S. ne, n the 1.000 &ir-- nth We ntrz chnil • AM Ramse Count agrees to spend at least $70 000 on improvements ' ' to the county fairgrounds and campus such as new lig hting, asi plan, a edestrian/traffic safe lan and p ty p staff/consultant time for workin g an grants for the restoration of the county ba rn. ' ty rn A11 such plans or improvements Shall be reviewed and approved b city staff. It is further requested that t ' - y ,� he County Fair BAard . Review and comment on improvements on the campus. Ramsey County also shall donate $70 000 to Maplewood for building re air. or-. ro�r_enents_athe_B.xue - q-t County Road D. The Coun ty shall make this payment to Maplewood b October 11, 200 1 unless the ciW council agrees to a time extension. 944.. Parking spaces on the North side of the designated East - West st Van Dyke Ave. Shall be redesigned in accordance with the concerns of the Fair Board in the use of this area. The new . shall. layout sha. meet the approval of the fair Board and the City. Each year at a re ' Y y p arranged time before and during fair week, all these new arkin areas shall be evacuated from P g m the use of the fair board at their discretion, if the use of these is to be an advantage to them. 10 d randy fe r . the 1 go fair If at any time; the City Council determines there is a need the ' County will contract for, or provide from their own staff, security patrols in the complex bounded b ' Y P p y the W illard Munger Trail, White Bear Avenue, Ripley Street, and the Goodrich Golf course. Times and extent n of the patrol will be established at that point in time. 1144. This Conditional Use Permit will be reviewed • annually, and if in the opinion of the C1ty Council, any evidence of negative repercussion to the area, or valid reason that the facilit . y has caused undue hardship to the residents, the city may revoke the Conditional Use Permit with no . financial obligation to the city and the-normal amortization process Y p o ess would not apply.. The " County would then have one hundred and twenty (120) days to cease operations as a Y p homeless shelter and devote the structure to an acceptable planned backup se such as elder car e. P y _ RUhm r1a ME 7 Agenda # MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Assistant Communi Devel ty opment Director SUBJECT: Countryside Volkswagen/Saab — Conditional al Use Permit Review LOCATION: 1180 E. Highway 36 DATE: September 17, 2002 INTRODUCTION The conditional use permit (CUP) for Count side Volksw Countryside Volkswagen/Saab at 1180 E. Highway 36 is due for review. The CUP allowed John Schmelz, the applicant and owner,. er, . to expand the motor vehicle maintenance garage. Refer to the p maps on pages 3-5. BACKGROUND January 9, 1995: The city council ranted a CUP for 9 the expansion of Countryside s facility. February 12, 1996: The council reviewed this CUP a • nd scheduled review again in one year November 23, 1998: The council reviewed this CUP • and deeded to review it again �f a problem developed or if the applicant proposed any changes. October 23 2000 The council revised the CUP to all • • Allow the expansion of the fac�l�ty. The council also approved a front setback variance for an addition to the Volkswagen showroom. October 22, 2001: The council reviewed the CUP and scheduled review again in. one year After this meeting, Mr. Schmelz questioned wo u . q riling of a co ndition, that stated, The property owner shall Install and maintain screening along a# south lot lines to meet the city code. The community design review board (CDRB) must review the screening p lan." Mr. Schmelz had understood that it had been determined that additional screening was not ne eded. .November 13,2001: The city ouncil determined ' ' • tY that additional screening was, �n fact, not needed to the south due to buffering by existing trees and grade differences. The amended _ Y Wiled Condition 4 of the CUP to clarify that additional screening was not needed to the south. Refer to the conditions on page 6. DISCUSSION The applicant has started work on his building expansion • g p nand has completed paving the back parking lot as the .council required. The city council should review this CUP in one ear t y o monitor that all .work has been completed. PALM CONNOR C0�'� R. DEM091 O BROOKS � BRCOKS CT' Mai ,.•, � � SIX '�f2, _ CERI/N5 :..' �f; A%E. y. GERY�VS p o ,•:. � Lo�i VIKING - •..' ` '. ! � � SHERREH J VE* WON E 0 We 0 COPE ftwomm ONE HG DR. � � IC�� ' LARK � � AVE. W O I.Ok. C,*A RD URIE 11E CT. LEUN� RO' v o SAND URST aunxr c7 o .. � Jvac�rtoN AvE: � � 8 G L . eLFRKE AV a,.+....� � � d Awi ` DRIDCE � �y� y� ( 1) Cti�wBERS Sf o (t AVE �vE. BvRKE . o LA tDGE AVE. MONT (,l �pUR� t+ /►�- 8EW01dT AVE. ^' i 11V. KENYV ppp K�R � S�CILL � � AV E. SKILL K" AvE. A � W AN AV. 1 Q MOST � . . &a AVE. s AvE � $ G p i AV E. � V fRr5ME AVE R1P LEY � 4 N /A ttachmen Z 1 1145 1167 'n 9 • y o.- C l I , o• z ( .1195 1255 �, r� •z - - 1211 � low r �•',6•• I . N 73 .3A• Aeaes• ao M ea.aa - - -•--- HIGHW AY 3 6 p t " • —� 16 =' ' N ab ONTAG ow ROAD .,..:... . ::�:..� ' � � � _ �.:..r dot' - -• I - - Esc ♦ • .. I 1255. Ito 1 =180 1200 co �, 2303 -� IT EMBERS - - • J 1.5 :.:. -1248 0 To f i ' V W — 0 6 asa r - � • _ .. - - . w O � 3 '•1� 14 13 1� r ........... 1 2 _ 1233 .1270 . ri 2280 -.000000— 000000 NOW Una n M�ENAR DS �:• b �r,,a h - ;;4 j'1� "S� ,�°° . T _ T ca } �E4 226fi - ' I 2275 1 k4 -low L— A 36 94— Irsu fn tV C33 C1 ! Q D t r N I ,� N z •t ; fi +3 t 1 o r, i s 2255 r- 1 *- i N� N . t �1 .` • , ; �. { ) CJ' _ LtJ : N r r �— t— r r I N ~ ��z {is 1:1 ( I G s 480 54* XMI L A R K. r 49 .S 1.� 7 •c , � :, 12233 = C * C lC0 1 , �+i 1 z ' 1 1 x p . l►S • oa O 7 O r ' 4 � � � � 1 � � � � � . � '— '• •�'�'�' .� ) � � 'Q � k S� I ���• 1 "'� 1 �"" f. , i 1 - t C (i-y N Cy N N s, 2 , to I zs J_ 17 I OTIS Y L •_� O .42a • t • � �� N t !"' J 1 so� � - � - . — " 1115 * ,M" r 1143 Ga *"• 5 1 1 g P u t ago . f7as. aa. 22 23 ' CO , ,41 as ` I CV I d 1 7 Z 1 1 • SI T ' �� 1! �+ �� I I C r', c ._r I f)' a o 1 4 �� • f�) l u) -( s )), 1 l I GA X11 0 law I T404 AV I l P, c fc; 17 's �'� 22 �,�� z7 2� , 3 16 ' 7 11e 19 to K E Y � � T rt r--�— ,� I • .� � I I .w l 1 PROPERTY-LINE /ZONING MAP 4 4 N Attachment 3 pp Q DISPLAY SPACES M Z (NOT STRIPED) At _ Mr 4 REaiIREDSPAC>:S - - QW-Vx IV(STRIPED) 2 w��� 84 m � o �l y IN r4j. O 1� 5 DISPLAY SPACES H s (NOTSTRIPM . x �^ Le -.:09 P acm M ' ; ® ®e gig MA 10 m ® 3 x . c m 1 G a ® � � I am - �. t �o n S RECURED SPACES CHID M f 1. T 'a11I x1A'(STRIPED) ® � �� x � a! ' 7 OTHER SPACES Q W x 1 it �o r NOT STRIPPED) • ' 4 OTHER SPACES 0' x 1 d' 11 REQUIRED SPACES m B • ' NOT STRIPPED) @ V-V x 1V(STRIPED) p1pi 1 ® • s... o �� ®Da Iq Sig �m XL ® 40 34 _ j ar D � e o -max 0 _ °mx ®�� m � ♦ per'. M - CA$ mnni y IS ®vs� M /oT x —4 Z ,�— �:r.... 0:301 p 4116 -n- -4 4 N Attachment. 4 7 The use would n - - not create excessive additional costs for u ' ' - p . blic facilities: -.Or services, r 81' The use would maximize the preservation of and incorporate the site's natural a features into rp and sce '��� the development design. n�c 915 The use would c _ ause minimal adverse environmental effects. 10. There would not be a significant affect on the loprnent of the parcel as zoned. . Approval is subject to � .. - J the following conditions: 1 • All con' tructio ` n shall follow the site plan approved commun y a p i�P by the city. _The director of _ nxty development ma rove minor approve changes. 2• The construct' • _ ion of the proposed addition must be • approval or the started within one year of council approval for this addition shall end. The • for one year, council may extend this deadline 3. The c aives the re - Y quYred number of parking spaces p rovided vehicles arked on a P p d that all shall be p , paved parking lot. (This is a code requireme q nt.} If the property owner chooses to continue parking cars in the back lot he shall - pave it to comply with city code. - The property owner shall submit a paving plan to staff for approval. ' - . pP This _plan shall include a detailed grading/drainage plan showing runoff calculations • g Iations for the expanded parking. area, along with recommendations ndat2ons by the Watershed Dist rict, waived if the ci tract. Curbing may be y council in conjunction. with the city engineer • tY g determines that it imp stormwater quality. 4. The shall reevaluate the.need for scree ��' - c1 non on the south roe if the ro and southeast sides of the •� ' • • e owner ro oses Chan es to the site lan. Pre • need for add Presently, however there is no p additional scree since the Maplewood Co D • esi Review Board has determined that the a hcant� is meetin the c1 s screening rc uircmcnts. r 5• There shall be no vehicle acces except emergency vehicles, to or from Duluth Street. 6. The city council shall ll review this permit in one ear. ,. Y Seconded by Mayor Cardinal - - Y naI Ayes - all • 6. 000 Agenda # MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Assistant Community Develop Direct Y p or SUBJECT: Beaver Lake Estates Manufactured Home Park -- Conditional Use Permit Review LOCATION: 2425 Maryland Avenue DATE: September 18, 2002 P INTRODUCTION The conditional use permit (CUP) for the Beaver Lake Estates Man � , ufactured Home Park at 2425 Maryland Avenue is due for review. The city code requires CUPs for manufactured home arks. s on P pg Refer to the ma a es 2-4. p BACKGROU June 6, 1968: The city council approved the original CUP for this P park.. . April 21, 1971: The council approved a CUP for Phase 11 of the park. September 27, 1982: The council revised the CUP to increase the number of home saes from 250 to 254. October 15,1987: The council reviewed the CUP and scheduled review ' ' eview again in five years. October 1992: The council reviewed the CUP and scheduled review ' n again in five years. October 13, 1997: The council reviewed the CUP and scheduled review w again �n five years. November 28, 2000: The community design review board approved Y g pp the plans for the new office /storm shelter building. DISCUSSION Beaver Lake Estates has been comp leted and in operation for m P , p any years.. The .park is operated and maintained very well. There have been no complaints or problems associated with the p ark to warrant any further CUP reviews. The city council should review this permit again only if a � Y problem arises or if the applicant proposes a change to the park. RECOMMENDATION Review the conditional use permit again for the Beaver Lake Estates Cates Manufactured Home Park only if a problem arises or if the applicant/owner ro oses a change to the P p g park. p: sec24- 291BeavLakPark. rev. doc Attachments 1. Location Map 2. Property Line I Zoning Map 3. Site Plan A11 ELKHEART LN �" DO DR TILSEN c� o AVE. � o LARPENTEUR AVE. . +fir � � J W -moo= Z j IDAHO AVE_ � 3 � v ui p � Q �� 1 3 4 5 0 COt1G£R W HAWTHORNS �4 E. MARYLAND AVE. < M Li v' OYT AVE. � MONTANA AVE. W � U NEBRASKA LJ AVE. � 2 3 4 o htebrosk � Pork � U \ `,` DR. ON __ ] M AVE. � . W J Previe (�4lCHtLL ANGELA CT C 2 O v � 5 6 7 a ELKHEART LN �" DO DR TILSEN c� o AVE. � o AvE. COYOTE BISON � o� W JACK L!Y Z , J W -moo= 2 � � 3 � rL1V� W o Q �� 1 3 4 5 Q 5 COt1G£R W HAWTHORNS �4 E. MARYLAND AVE. o c AVE. Q 4? 4D G �p�1�uM prt- GERAN � � • PROPERTY LINE / ZONING MAP SITE 3 Q N BEAVER LAKE ESTATES 4 N Agenda # MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Assistant Community Development Director SUBJECT: Rolling Hills Manufactured Home Park — Conditional Use Permit Review LOCATION: 1375 -1487 N. Century Avenue DATE: September 18, 2002 INTRODUCTION The conditional use permit (CUP) for the first and second additions of the Rolling HMIs Manufactured Home Park on Century Avenue is due for review. The. city code requires CUPS for manufactured home parks. Refer to the- maps on pages 2-4. BACKGROUND October 25, 1982: The city council approved the CUP for Rollin Hills First Addition. g May 11, 1987: The council approved the CUP for Rollin Hills Second Addition. n October 15, 1987: The council reviewed the CUP for Rollin Hills First Addition . 9 and scheduled review again in five years. June 11, 1990: The council reviewed the CUP. for the Second Addition and s cheduled review again in five years. - October 26, 1992: The council reviewed the . CUPs for both additions and scheduled heduled review again in five years. October 13,1997: The council reviewed the CUPS for both additions and scheduled ' e uled review again in five years. DISCUSSION - Rolling. Hills has been completed and in o ' p operation for many years. The park is operated and maintained very well. There have been no complaints or problems associated with the p ark to warrant any further CUP reviews. The city council should review this permit again only if a problem arises or if the applicant proposes a change to the park. RECOMMENDATION Review the conditional use permit again for the first and second additions ' of the Rolling HMIs Manufactured Home Park only if a problem arises or if the applicant/owner proposes a change to the park. p g p: sec24- 291RoAingHillstrev. doc Attachments 1. Locaton Map 2. Property Line /Zoning Map I Site Plan Attachment 1 1 Attachment 2 SP.SE e1 - " ly a °a• ss 7 , . R 7► 5.7-T, -- SSE t M =WON am z � J Z o� 3 w ` W o! F 6L amw*i rrs s, cl ss) q � s • i ss� ,! 5, o s ti 0 J Attachment..3 1 i - / tw o ''• �•• 4• • Ask ' • • `• ' op / 40000 dp dr of ' Ir ROLLING HILLS ' .i - , • . • • • SECOND ADDITION .� J r v .i v .1 J J J J J •� .1 .� �` �` f� f► ROLLING HILLS y •� '� `1 f3�G �! S 1$1 ? ? 1 /s17 lj. 7C 1315 15 � •� 04 .r h N H H H 1. 1 t 1514 1 l j 14. 1 1 .3 131X 13 1 1. '� � MO�BILE HOME PARK �' ,, �' - •� . «� — 1 1 .9 e•� 1� q0 •� ? N 12 ,6 1 138 1 387' , 13 13 ,83 1 �e �s 13e��- 13es 1 � d L ; "1 N w .f, „o •t , * 1380 1371 13 SL 1381 1l do 1391 • 1!'18 1 3 7 & 117 , i j 77 / 3 7 & 1 75 i •� 1 3 7 - X371 1371 1374 137.3 37x 1371 N r — :3 `^ ., e� ... '' " 2. �' . M �% 131.8 13 to 7 1 310 13 1. 1 • 13 L. a 134 /370 ! •t N ' ' N y y CO R r 0 1 3104 1. 13-103 1361 13 1.5 j.1 • j e �3 13 & 1. -All ac J O oc ,13L•� O • 1 3 1, Z a r sG 13S� . = 131.8, 1331 l3 LO 13 � 57 + 1 1313-SS •. _ 1 35 � 133 > 1iS` 1355 1331. 1333 • jS 1+� w t�vj u l�'S1 I jsZ oft do 1.35 a . • 13 31 13 4 131LS °° 1 j. #d 1 3 •�T 1JµG 135 �' ft ' ��� /3Va /3V1' 13j3 t3'!'3 1jV+� IJ�1 /.3 4.t D H .. .• .133 1931 i!!7 1 3�• 1331 1.l tie 1337 �j1; z u • �� • i3� 133 3!G 1333 • i 7 132,6 fill _ 14 31 1331 133Z 1s , Q ot Nun on 01 •J N N -4. 04 7 GK E LAUL c o .j .f a • o N WJ •Y *• N S ' h K •�t- ••d «� N H N ......., 110 1 , 14 — IVY AVE. 1 i Agenda Item MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk 4p___01 DATE: October 7, 2002 RE: Fee Waiver- Explorer Scouts AC6011 by Council Date ]Endorsed Modified Rejected The Ramsey County Sheriff Department Explorer Post #2 will be participating in the annual Fright Farm held at the Ramsey County Fairgrounds at the end of October. The Explorers will sell hot cider, coffee and popcorn to participants. This will be a fundraiser for the Scouts to earn money for uniforms and supplies. The Explorer's are requesting that the fee be waived for the required temporary food permit. It has been past practice that the city council waive the fee for this event. AGENDA ITEM Action 6y Council AGENDA REPORT Date. TO: City Manager Endorsed odiie f FROM: Public Works Administrative Assistant Modified Rejected SUBJECT: Authorization for Funding for Telecommunications Consultant DATE: October 8, 2002 Introduction It has been decided to utilize a telecommunications consultant for design purposes for a new citywide telephone system. Background In order to accomplish an early 2003 telephone system installation objective, it is necessary to hire a consultant by mid - October 2002. The City of Maplewood has received proposals from telecommunications consultants, and a decision is pending council authorization of funding. Recommendation It is recommended that council authorize funding of up to $40,000 from the data processing fund for the purpose of hiring a telecommunications consultant. WJP jw A °-�� Action b TO: FROM: DATE: SUBJECT: Richard F Bruce K. Arder October 8, 204M Gladstone Park bdivision 'Recreation Cit Council Meetin D ate........ Endorsed Modified Rejecto INTRODUCTION Cit staff opened bids for the six-lot subdivision entitled Gladstone Park on Thursda October 3 at 1:30 p.m. There were six bids received which were opened and read aloud. The bids ran from a low of $377,400 to the hi bid of $496, All six of the bidders submitted a five percent bid bond. BACKGROUND Staff conducted a meetin with Dale Perrault from Perrault Construction on Tuesda October 8, 2002 to review the bid procedures and develop expectations. Enclosed is a letter outlinin our discussion with Mr. Perrault. RECOMMENDATION Staff recommends that the bid of $496, or $82,683 per lot be accepted from Mr. Perrault. It is further recommended that the cit attorne coordinate the closin of the propert It is further understood that the proceeds from the sale of the propert be credited to the park available fund. kftladstonea Enclosure (0) w taw w J � CL. Z 0 � swoon z Z :3 O z�Q� I. Q J N ,j Off' � Q Z Fn CL w w m -- Z0V OH.G1� F-- V O 'BOO Q w J J t a �C z O m o°. u w v U) Q o 0 •�-- 1 c�i o o �: 0 c� O v � M CIO OC LL a r rsr Z ca U X33 L 0 U' U 0 w ri ci n:r. � ' �..._..?,- cs ,�i.;j;._....._+...:c..:: � Y .,:.' i:ummy� 4,�; /r�� .� 1., is , .�..._ _• t ,L .^ .'.'�_.,S'. �..a�'v��i I / / / e - a C #ober 8, 2042 ; M Dale Perrau lt construction 8349 :Ninth Street forth. _ 0akdale, . M W 5512 - = ' - Dear. Dale: . - - =• = • � • - .• ^ - _ . • ; r . . - , r This #s a short note to fo # #ow -up . our ee#tng on, Tuesday, r October, 8; � 2 regard rig your Successful bed for the rs� foes of ##�e Glads #cane =Park subdivision.. I rw-i be lrecornmenoin - to the ci #y ; c uncif #o accept :your bid in the 'arnou -rat• of $496, X100 vn Monday, Oct ober 14: ; y 7 -1t is (r understanding that pudic w. p 4, 'director shuck Ahl will be ra Mein ou fins #:.lot curve s P r 9 'y y _ for} the ,property as well as providing the soi tes # ing recordsn addition - 1 have ' rovlde:d y a - p_ Y ev�py of the• proposed home for, Lot Seven= for your and considerations We v�ri# prorde you the individual name once the : c #os ng+ takes , ' ace for his r0spect#ve property: = !r : - #"he - _ #af �WVi #I o+� � - . ♦ ' .• . • • r . - - - • : .,. ?- .. •/ ' • - - p _approved. by the city. coiincil-on 11�onday October 28 202:. #t �s m :understanding thet.re w� ## estab #shl a /eosin time that week to:com late the urch'ase ` p p.. agreement: In addition ;the property wi l .be available: for'construction the first week ilk #November r and aip.ublicwarks .dir-ectorAhl in dicated ou could "co' mmence cons• ru ' ; t ctlt3n of foundations an #!me after closing. ; • - ; .r rot ` '` • / ' _ ' - - • •/ ,; ,. , - {`/ _r ' / r r ' ' r If you `have any quest�on$,regarding� the sale of the' six lots; feel frea to; contact .me directly; at - (651) - 770 -4573. J will be out. of -town the week of ;October ur contact during :t ` P­ublic 14 and ;yo hat time will. b ' �rorks directo •Chuc#� :Ahl at (P5��� �T7 -4552. - stnc 1t, des 7 Director - of Pa : d Recre Lion BRUCE:K.ANDERS0N @CLMAP•LEW 0 D.MN.US' - ; kMpenauit.l#r02 _ Enclosure C: --Richard Fursman, City Manager Patrick Kelly, city Attomey. Chuck Ahl, Public Works Director ' - Melinda Coleman, Asst. City Mgr. - PARKS & R E CR E ATION DE PARTMENT 651- 770- . 4570- FAX: �� 'I 77006 CITY OF MAPLEWOOD 1 830 EAST COUNTY ROAD B MAPLEWOOD M - N 5 51 09 AGENDA NO. �I AGENDA REPORT Action by Council Date Lidorsed TO: City Manager Modified , Rejcc ted FROM: Finance Director I 0-�a� RE: ORDINANCE TO INCREASE SEWER RATES (1ST READING DATE: October 2, 2002 INTRODUCTION It is proposed that sewer rates be increased by 14.5% effective January 1, 2003 to provide the revenues anticipated in the 2003 Budget. BACKGROUND The proposed 2003 Budget included a 29.4% increase in sewer service utility rates. Most of the increase was to replenish the Sewer Funds working capital which has been used to finance unassessed sewer project costs. An increase in rates is also needed to finance the Metropolitan Council sewage treatment charges to Maplewood that will be 64% of the operating expenses (excluding depreciation ) for the Sanitary Sewer Fund in 2003. The sewage treatment charges for 2003 are anticipated to be $2,078,690 which is $88,730 and 4.5% more than the 2002 Budget. The rates for sewage treatment will be 5.7% higher and flow should be 1.2% expenses lower than anticipated in the 2002 Budget. Other operating ex p (excluding depreciation), which account for 36% of the total, are anticipated to be $1,162,110 in 2003. This is an increase of $171,620 and 17.3% above the 2002 original budget. Most of the increase is fora sump pump replacement program that will cost $100,000. On September 3 when the proposed 2003 Budget was presented to the City Council, it was indicated that two changes to the proposed budget would allow a smaller rate increase. The changes are: • Issuance of sewer revenue bonds to finance unassessed sewer system improvements for two projects • Delay implementation of the sump pump replacement program Under this option sewer rates would increase by 14.5 %. The major advantage of this option is that the size of the rate increase would be greatly reduced. The disadvantages are that interest expense will be incurred on the revenue bonds and cost savings from the sump pump program will be delayed. PROPOSED RATE INCREASES The proposed rate increases are based upon a revised ro osed 2003 Bud et that p p g includes issuance of sewer revenue bonds to finance unassessed sewers stem y improvements for two projects and delayed implementation of the sum pump p replacement program. The following is a comparison between the p resent and proposed rates: _ St. Paul Billing District: Present Proposed Rate per 100 cubic feet $1.63 $1.87 Minimum Charge (per quarter) 9.16 10.49 North St. Paul, Roseville, Little Canada and Woodbury Billing Districts: Rate per 1,000 gals. 2.18 2.50 Minimum Charge (per quarter) 9.16 10.49 It should be noted that the sewer rates for 2003 are the same as 1999. In 2000 2001 and 2002 the rates were less than 1999. RECOMMENDATION It is recommended that the attached ordinance, which provides for a revision of sewer rates, be approved for first reading. PAR NANCE \W ORD\AG N \S EW 03A. DOC Attachment ORDINANCE AMENDING THE MAPLEWOOD CODE RELATING TO SEWER SERVICE CHARGES THE COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Chapter 28 -21 is hereby amended to read as follows: The following rates and charges are hereby established for all sanitary sewer services furnished by and in the City: (1) St. Paul Billing District: (a) The residential and non - residential rates shall be $1.87 per 100 cubic feet. (b) There shall be a minimum of $10.49 quarterly per sewer service connection. (2) North St. Paul, Roseville, Little Canada and Woodbury Billing Districts: (a) The residential and non - residential rates shall be $2.50 per 1,000 gallons. (b) There shall be a minimum of $10.49 quarterly per sewer service connection Section 2. This ordinance shall take effect and be in force beginning January 1 2003. g ry , AGENDA NO. Action by Council Date - _ AGENDA REPORT Endorsed Modified Rejected- TO: City Manager FROM: Finance Director A RE: Preliminary Approval for Sale of Refunding Bonds DATE: October 7, 2002 Refunding bonds are proposed to be issued to refinance three bond issues and take advantage of the current low interest rates. The city's bond consultant, Springsted Incorporated, has analyzed our bond issues and determined that the following refunding bonds could be issued: 1) Improvement Refunding Bonds, $3,385,000 — savings of $196,120 2) Tax Increment Refunding Bonds, $5,280,000 — savings of $360,700 3) Open Space Refunding Bonds, $3,485,000 — savings of $$207,130 The savings listed are the net present value of the future annual savings based on current interest rate estimates. The total savings are $763,950. Details on these bond issues are listed in the attached report from Springsted Incorporated. The report also suggests a bid award on the bond sale at a special Council meeting at 5:00 p.m. on Thursday, November 7. (There is apre- agenda meeting that day at 4:45 p.m.) It is recommended that the City Council (A) adopt the attached resolutions that provides preliminary approval for the sale of these bonds and (B) schedule a special Council meeting at 5:00 p.m. on Thursday, November 7 for a bid award on the bond issues. PA FINANCE\WORD\PERM\02FALLBONDS1 .DOC S Recommendations For City of Maplewood, Minnesota $3,385,000 General Obligation Improvement Refunding Bonds, Series 2002B $5,280,000 General, Obligation Tax Increment Refunding Bonds, Series 2002C $3,485,000 General Obligation Open Space Refunding Bonds, Series 2002D Presented to: Mr. Robert Cardinal, Mayor Members, City Council Mr. Richard Fursman, City Manager Mr. Dan Faust, Finance Director City of Maplewood 1830 East County Road B Maplewood, MN 55109 -2797 Study No.: M1408Z1 A2B2 SPRINGSTED Incorporated October 4, 2002 //I SPRINGSTED Advisors to the Public Sector RECOMMENDATIONS Re: Recommendations for the Issuance of: $3,385,000 General Obligation Improvement Refunding Bonds, Series 2002B (the "Series 200213 Bonds ") $ General Obligation Tax Increment Refunding Bonds, Series 2002C (the "Series 2002C Bonds ") $3,485,000 General Obligation Open Space Refunding Bonds, Series 2002D (the "Series 2002D Bonds ") (collectively, the "Bonds ") We respectfully request your consideration of our recommendations for the above -named issues. • Proceeds of the Series 2002B Bonds will be used to refund the February 1, 2004 through 2011 maturities of the City's General Obligation Improvement Refunding Bonds, Series 1993C, dated September 1, 1993 (the "Series 1993C Bonds "). • Proceeds of the Series 2002C Bonds will be used to refund the February 1, 2004 through 2015 maturities of the City's General Obligation Tax Increment Bonds, Series 199313, dated September. 1, 1993 (the "Series 1993B Bonds "). • Proceeds of the Series 2002D Bonds will be used to refund the October 1, 2004 through 2014 maturities of the City's General Obligation Open Space Bonds, Series 1994A, dated March 1, 1994 (the "Series 1994A Bonds "). We recommend the following for the Bonds: 1. Action Requested 2. Sale Date and Time 3. Method of Sale 4. Authority for the Bond Issues 5. Principal Amount of Offerings To establish the date and time of receiving bids and establish the terms and conditions of the offerings. Thursday, November 7, 2002 at 11:00 A.M, with consideration for award by the City Council at 5:00 P.M. that same day. In the interest of obtaining as many bids as possible, we have included a provision in the attached Terms of Proposal for underwriters to submit their bid electronically through the electronic bidding platform of PARITY In addition, physical bids (by phone or fax) will be accepted at the offices of Springsted. The Bonds are being issued pursuant to Minnesota Statutes, Chapter 475 and Sections 469.174 through 469.179. Series 2002B Bonds - $3,385,000 Series 2002C Bonds - $5,280,000 Series 2002D Bonds - $3,485,000 Included in the Terms of Proposal for the Bonds is a provision that permits the City to increase or reduce the principal amount of the City of Maplewood, Minnesota October 4, 2002 The Series 2002C Bonds will have an additional pledge of tax increments derived from the City's Housing District Nos. 1 -1, 1 -2 and 1 -3 and Economic Development District Nos. 1 -1, 1 -2 and 1 -3, located within the City's Development District No. 1. (c) First Payment Cycle The Series 2002B Bonds and Series 2002C Bonds: The City will make its first levy for the Series 2002B Bonds and the Series 2002C Bonds in 2002 for collection in 2003. Each year's first -half collection of taxes and certain tax increment revenues for the Series 2002C Bonds will be used to pay the interest payment due August 1 in the year of collection. Second -half collections plus surplus first -half collections will be used to pay the February 1 principal and interest payment due in the following year. Page 2 Bonds in any of the maturities, up to a maximum of $75,000 for the Series 20021 Bonds, $125,000 for the Series 2002C Bonds and $75,000 for the Series 2002D Bonds. This allows for any necessary adjustments required based on final interest rates and issuance costs and also the final investment rate for the escrow account for the Series 2002D Bonds. 6. Repayment Terms The Series 2002B Bonds will mature annually February 1, 2004 through 2011. Interest will be payable semi - annually each February 1 and August 1, commencing August 1, 2003. The Series 2002C Bonds will mature annually February 1, 2004 through 2015. Interest will be payable semi - annually each February 1 and August 1, commencing August 1, 2003. The Series 2002C Bonds will mature annually October 1, 2004 through 2014. Interest on the Series 2002C Bonds will be payable semi- annually each April 1 and February 1, commencing October 1, 2003. 7. Security and Payment Cycle (a) Security The Bonds will be general obligations of the. City. (b) Source of Payment The Bonds will be repaid with ad valorem property taxes. The Series 2002C Bonds will have an additional pledge of tax increments derived from the City's Housing District Nos. 1 -1, 1 -2 and 1 -3 and Economic Development District Nos. 1 -1, 1 -2 and 1 -3, located within the City's Development District No. 1. (c) First Payment Cycle The Series 2002B Bonds and Series 2002C Bonds: The City will make its first levy for the Series 2002B Bonds and the Series 2002C Bonds in 2002 for collection in 2003. Each year's first -half collection of taxes and certain tax increment revenues for the Series 2002C Bonds will be used to pay the interest payment due August 1 in the year of collection. Second -half collections plus surplus first -half collections will be used to pay the February 1 principal and interest payment due in the following year. Page 2 City of Maplewood, Minnesota October 4, 2002 The Series 2002D Bonds: The escrow account, established with the proceeds of the Series 2002D Bonds, will cover interest payments due on the Series 2002D Bonds through October 1, 2003, which is the first call date on the Series 1994A 'Bonds. The City will continue to pay debt service on the Series 1994A Bonds through October 1, 2003. Beginning with the April 1, 2004 interest payment, the City will start making payments on the Series 2002D Bonds, thus realizing the savings due to the refunding. 8. Prepayment Provisions The Series 2002B Bonds will not be subject to payment in advance of their respective stated maturity dates. The City may elect on February 1, 2011, and on any date thereafter, to prepay the Series 2002C Bonds due on or after February 1, 2012 at a price of par plus accrued interest. The City may elect on October 1, 2011, and on any date thereafter, to prepay the Series 2002D Bonds due on or after October 1, 20129 at a price of par plus accrued interest. 9. Credit Rating Comments 10. Term Bonds An application will be made to Moody's Investors Service for a rating on the Bonds. Moody's currently rates the City's general obligation issues "Aa2 ". We have included a provision that permits the underwriters to combine multiple maturity years into a single term bond, subject to mandatory redemption on the same maturity schedule provided in the Terms of Proposal. The advantage to the underwriter is that it provides large blocks of bonds, which are more attractive to bond funds, and certain pension funds, which deal only with large blocks of bonds. This in turn is a benefit to the City since selling larger blocks of bonds reduces the risk to the underwriter, allowing them to lower their costs and the interest coupons. Since the Bonds are being offered on a competitive bid basis and awarded on the lowest true interest cost, the City will award the Bonds to the best bid regardless of whether term bonds are chosen or not. Page 3 City of Maplewood, Minnesota October 4, 2002 I. Federal Treasury Regulations Concerning Tax - Exempt Obligations (a) Bank Qualification Under Federal Tax Law, financial institutions. cannot deduct from income for federal income tax purposes, expense that is allocable to carrying and acquiring tax - exempt bonds. There is an exemption to this for "bank qualified" bonds, which can be so designated if the issuer does not issue more than $10 million of tax exempt bonds in. a calendar .year. Issues that are bank qualified generally receive slightly lower interest rates than issues that are not. bank qualified. Since the Series 1993C Bonds, the Series 1993B Bonds and the Series 1994A Bonds were sold as obligations which were not bank qualified, these new issues are designated as not bank qualified. (b) Rebate Requirements (c) Bona Fide Debt Service Fund All tax - exempt issues are subject to the federal arbitrage and rebate requirements, which require all excess earnings created by the financing to be rebated to the U.S. Treasury. The requirements generally cover two categories: bond proceeds and debt service funds. There are exemptions from rebate in both of these categories. The net proceeds of the Series 20026 Bonds and the Series 2002C Bonds will be expended within 90 days of receipt by the City to redeem the Series 1993C Bonds and the Series 19936 Bonds. The net proceeds of the Series 2002D Bonds will be invested in an escrow account at a yield no greater than the yield on the Series 2002D Bonds. Therefore, proceeds of all series of Bonds will not be subject to rebate. The City must maintain a bona fide debt service fund for the Bonds or be subject to yield restriction. This requires restricting the investments held in the debt service fund to the yield on the Bonds and /or paying back excess investment earnings in the debt service fund to the federal government. A bona fide debt service fund is a fund for which there is an equal matching of revenue to debt service expense, with carry over permitted equal to the greater of the investment earnings in the fund during that year or 1/12 the debt service of that year. Page 4 City of Maplewood, Minnesota October 4, 2002 (d) Economic Life The average life of the Bonds cannot exceed 120% of the economic life of the projects to be. financed. Because the average life of each new issue is shorter than the remaining average life of their respective refunded bonds, the issues are all within the economic life requirements. 12. Continuing Disclosure The Bonds are subject to continuing disclosure requirements set forth by the Securities and Exchange Commission. The SEC rules require the City to undertake an annual update of certain Official Statement information and report any material events to the national repositories. The City undertakes the filing of its own annual reports and notices of material events with the national repositories. 13. Attachments Series 20028 Bonds - Refunding Schedules • Series 2002C Bonds - Refunding Schedules • Series. 2002D Bonds - Refunding Schedules • Terms of Proposal DISCUSSION The Series 2002B Bonds The proceeds of the Series 2002B Bonds will be used on February 1, 2003 to redeem the 2004 through 2011 maturities of the City's General Obligation Improvement Refunding Bonds, Series 1993C (the "Series 1993C Bonds ") , dated September 1, 1993 and currently outstanding. in the aggregate principal amount of $3,340,000. Because the Series 1993C Bonds will be redeemed within 90 days of the issuance of the Series 2002B Bonds, the transaction will be conducted as a current refunding. The objective of the transaction is to achieve interest cost savings. On. February 1, 2003, the City will use (i) funds on hand from the 2001 tax levy collected in 2002 to pay the scheduled principal of $335,000 and interest of $89,765 on the Series 1993C Bonds; and (ii) proceeds of the Bonds, together with $13,415 of estimated investment earnings, to prepay the remaining $3,340,000 of outstanding principal of the Series 1993C Bonds. The City will need to invest the proceeds of the Bonds for the period between the closing date and the February 1, 2003 call date in order to achieve the estimated interest earnings necessary for this transaction. The Series 1993C Bonds were used to advance refund the City's General Obligation Improvement Bonds of 1989 and the City's General Obligation Improvement Bonds, Series 1990. The 1989 and 1990 Bonds were issued to finance the construction of various improvements in the City. The levy already in place for the Series 1993C Bonds will carry over to the Series 2002B Bonds, although at a reduced amount commencing with levy year 2002, reflecting the effects of the current refunding. As detailed above, receipts from the 2001 tax lev collected in 2002 will be used to make the February 1, 2003 principal and interest payment on the Series 1993C Bonds. Page 5 City of Maplewood, Minnesota October 4, 2002 Based on current interest rate estimates, the refunding is projected to result in the City realizing cash flow savings that will average approximately $27,680 annually. This results in future value savings of approximately $223,850, with a net present value benefit to the City of approximately $196,120. These estimates are net of all costs associated with the refunding. We have attached a set of schedules that summarizes the refunding statistics and the projected savings resulting from the sale of the Series 2002B Bonds. These schedules include the following information about this proposed refunding: • Refunding Summary: indicates the sizing of the refunding issue, savings data and bond data — page 9 • Prior Original Debt Service: shows the existing debt service requirements on the Series 1993C Bonds without a refunding — page 10 • Debt Service to Maturity and to Call: shows the Series 1993C Bonds' remaining debt service to maturity and to the call date — page 11 • Debt Service Schedule: shows the new debt service on the Series 2002B Bonds, based on current estimated interest rates — page 12 • Debt Service Comparison: shows the projected annual cash flow savings of the Series 20028 Bonds in comparison to the Series 1993C Bonds — page 13 The Series 2002C Bonds The proceeds of the Series 2002C Bonds will be used on February 1, 2003 to redeem the 2004 through 2015 maturities of the City's General Obligation Tax Increment Refunding Bonds, Series 19938 (the "Series 1993B Bonds "), dated September 1, 1993 and currently outstanding in .the aggregate principal amount of $5,545,000. Because the Series 1993B Bonds will be .redeemed within 90 days of the issuance of the Series 2002C Bonds, the transaction will be conducted as a current refunding. The objective of the transaction is to achieve interest cost savings. On February 1, 2003, the City will use (i) funds on hand from the 2001 tax levy and tax increment revenues collected in 2002 to pay the scheduled principal of $335,000 and interest of $138,1.16 on the Series 1993B Bonds; and (ii) proceeds of the Bonds, together with $20,927 of estimated investment earnings, to prepay the remaining $5,210,000 of outstanding principal of the Series 1993B Bonds. The City will need to invest the proceeds of the Bonds for the period between the closing date and the February 1, 2003 call date in order to achieve the estimated interest earnings necessary for this transaction. The Series 1993B Bonds were issued to finance certain capital and administration costs of the Development District, particularly the construction of a community center in the City. The Development District is comprised of the City's Housing District Nos. 1 -1 1 1 -2 and 1 -3 and Economic Development District Nos: 1 -1, 1 -2 and 1 -3. Tax increments from the Development District were pledged along with the general -obligation of the City to secure the Series 1993B Bonds. These pledges will also apply to the Series 2002C Bonds. The levy already in place for the Series. 1993B Bonds will carry over to the Series 2002C Bonds, although at a reduced amount commencing with levy year 2002, reflecting the effects of the current refunding. As detailed above, receipts from the 2001 collections of taxes and tax increment revenues in 2002 will be used to make the February 1, 2003 principal and interest payment on the Series 1993C Bonds. Page 6 City of Maplewood, Minnesota October 4, 2002 Based on current interest rate estimates, the refunding is projected to result in the City realizing cash flow savings that will average approximately $36,900 annually. This results in future value savings of approximately $445,795, with a net present value benefit to the City of approximately $360,700. These estimates are net of all costs associated with the refunding. We have attached a set of schedules that summarizes the refunding statistics and the projected savings resulting from the sale of the Series 2002C Bonds. These schedules include the following information about this proposed refunding: • Refunding Summary: indicates the sizing of the refunding issue, savings data and bond data — page 14 • Prior Original Debt Service: shows the existing debt service requirements on the Series 1993B Bonds without a refunding — page 15 • Debt Service to Maturity and to Call: shows the Series 1993B Bonds' remaining debt service to maturity and to the call date — page 16 • Debt Service Schedule: shows the new debt service on the Series 2002C Bonds, based on current estimated interest rates — page 17 • Debt Service Comparison: shows the projected annual cash flow savings of the Series 2002C Bonds in comparison to the Series 1993C Bonds — page 18 The Series 2002D Bonds The proceeds of the Series 2002D Bonds will be used to refund, in advance of their maturity, the October 1, 2004 through 2014 maturities of the City's General Obligation Open Space Bonds, Series 1994A (the "Series 19947A Bonds "), dated March 1, 1994 and currently outstanding in the aggregate principal amount of $3,590,000. The objective of the transaction is to achieve interest cost savings. The issuance of the Series 2002D Bonds is being conducted as a crossover refunding, in which the proceeds of the refunding bonds (new issue) are placed in an escrow account with a major bank and invested in government securities. These securities and their earnings are structured to pay interest on the new bonds until the optional prepayment date (call date) of the Series 1994A Bonds (old issue), at which time the escrow account will cross over and prepay all of the remaining principal of the Series 1994A Bonds. The City will continue to pay the originally scheduled debt service on the Series 1994A Bonds through the call date of October 1, 2003. After the call date, the City will cross over and begin making debt service payments on the Series 2002D Bonds, taking advantage of the lower interest rates. The Series 1994A Bonds were used to finance the acquisition of land and for the betterment of open space. Based on current interest rate estimates, the refunding is projected to result in the City realizing cash flow savings that will average approximately $22,930. annually beginning with the City's 2003 levy. This results in future value savings of approximately $255,883, with a net present value benefit to the City of approximately $207,130. These estimates are net of all costs of issuance associated with the refunding issue. Page 7 City of Maplewood, Minnesota October 4, 2002 The success of any advance refunding transaction is in a large part dependent upon. market conditions at the time the refunding bonds are sold. Federal tax law limits all projects to one single advance refunding transaction. Minnesota statutes limit advance refunding transactions to those that achieve no less than 3% present value debt service savings. Our current estimates set forth on page 23, show this transaction will generate approximately 5.768 % present value savings. We will continue to monitor the market prior to the sale date and will keep you. apprised of any change in conditions which might impact the success of this refunding. We have attached a set of schedules that summarize the refunding statistics and the projected savings resulting from the sale of the Series 2002D Bonds. These schedules_ include the following information about the Series 2002D Bonds: • Refunding Summary: indicates the sizing of the refunding issue, savings data and bond data — page 19 • Prior Original Debt Service: shows the existing debt service requirements on the Series 1994A Bonds without a refunding — page 20 • Debt Service to .Maturity and. to Call: shows the Series 1994A Bonds' remaining debt service to the call date -(the escrow requirements) and debt service to final maturity. — page 21 • Debt Service Schedule: shows the new projected debt service on the Series 2002D Bonds, based on current estimated interest rates — page 22 • Debt Service Comparison: shows the debt service comparison and the projected annual cash flow savings of the Series 2002D Bonds to the Series 1994A Bonds, along with the remaining debt service on the Series 1994A Bonds, which will continue to be paid by the City through the October 1, 2003 call date. — page 23 Springsted is pleased to again be of service to the City of Maplewood. Respectfully submitted, SPRINGSTED Incorporated Ilr Page 8 Pralinlinary $3,385,000 City of Maplewood, Minnesota General Obligation Improvement Refunding Bonds, Series 2002E Current Refunding of Serves 19930 REFUNDING SUMMARY 1 Dated 11101/2002 Delivered 11/01/2002 1 SOURCES OF FUNDS Par Amount of Bonds ........................................................ ............................... $3,385,000.00 TOTAL SOURCES ............................................................ ............................... $3,385,000.00 USES OF FUNDS Deposit to Current Refunding Fund .................................. ............................... 3,326,584.30 Costs of Issuance ............................................................. .............0......0.......... 30,600.00 Total Underwdler's Discount (0. 750%) ............................ ........a.............0 %....... 25,387.50 Rounding'Amount. ............................................................ ............................... 2,428.20 TOTAL USES ................................................................... ............................... $3,385,000.00 FLOW OF FUNDS DETAIL State and Local Govemment Series (SLGS) rates for ..... ............................... 9/2412002 CURRENT REFUNDING ESCROW SOLUTION METHOD ........................... Net funded Totat Cost of Investments ................................................. ...........................0... $3,326 Interest Eamings Q 1. 616% ............................................. ............................... 13,415.70 TOTAL DRAINS .......... ... ............... .............. ..................... ............................ ... $3,340,000.00 ISSUES REFUNDED AND CALL DATES Series1993C .................................................................... ............................... 2/01/2003 PRESENT VALUE ANALYSIS SUMMARY (NET TO NET) Net PV Cashfiow Savings Q 3.117'le(Bond Yield)... ....... ............................... 193,689.11 Contingency or Rounding Amount .................................... ............4.......0.......... 2,428.20 NET PRESENT VALUE BENEFIT ................................... ............................... $196,117.31 -NET PV BENEFIT/ $3,340,000 REFUNDED PRINCIPAL ............................ 5.872°x6 NET PV BENEFIT / $3,385,000 REFUNDING PRINCIPAL ........................... 6.794% BOND STATISTICS AverageLi fe ...................................................................... ............................... 4.885 Years Average Coupon ............................................................... ............................... 3.1338877% Net Interest Cost ( NIC) ........................................................................... ......... 3.2874140% Bond Yield for Arbitrage Purposes ................................... ............................... 3.1173748% True Interest Cost ( TIC) .................................................... ....................4.......... 3.2866252% All inclusive Cost ( AiC) ..................................................... ............................... 3.4929676% SprrngsMd Incorporated File = Maplewood. sf- Series 2002E Ref 93C- SINGLE PURPOSE Advisors to the Public Sector 9/24%2042 2:44 PM Page 9 PM11minary YIELD STATISTICS AverageLif e .............................................................................................. ..:............................ 4:536 Years Weighted Average Maturity (Par B asis) ..................................................... ............................... 4.536 Years Average .......................::....................................:.......................... ..a............................ 4.9765729% REFUNDING BOND INFORMATION RefundingDa Date ...... . ..................................................... ............................. a..................... WOW= RefundingDelivery Date ............................................................................ .. .............................. 11 /01 /2002. Spdngsted Inowporated Advisors to the Public Sector He = Maplewood. sf- Series 1993C-SINGLE PURPOSE 912412002 2:44 PM! Page 10 $4,665,000 City of !Maplewood, Minnesota General Obligation Improvement Refunding Bonds Series 1993C PRIOR ORIGINAL DEBT SERVICE Date Principal Coupon interest Total P +l 210111994 - 96,104.17 96 2/01/1995 - - 230,650.00 230,650.00 2/01/1996 - - 230 230 2/01/1997 75 3.700% 230 305,650.00 2!01/1998 75,000.00 3.900% 227,875.00 302,875.00 210111999 70,000.00 4.100% 224,950.00 294 2/0112000 310 4.250% . 222,080.00 532,080.00 2/01/2001 325,000.00 4.400°A 208,905.00 533,905.00 2101/2002 335,400.00 4.500% 194,605.00 529,605.00 2/01/2003 335,000.00 4.550% 179,530.00 514,530.00 2/0112004 355,000.00 4.650% 164,287.50 519 2101/2005 375,000.00 4.750°x, 147, 780.00 522,780.00 2/01/2006 385,000.00 4.850% 129,967.50 514,967.50.. 2/0112007 410,000.00 4.900% 111,295.00 521,295100 2101/2008 430,000.00 5.000% 91,205.00 521,205.00 210112009 450 5.000% 69,705.00 519,705.E 210112010 480,000.00 5.000% 47 527 2/0112011 455 5.100% 23,205.00 478,205.00 Total 4,865,000.00 - 2,830 7 YIELD STATISTICS AverageLif e .............................................................................................. ..:............................ 4:536 Years Weighted Average Maturity (Par B asis) ..................................................... ............................... 4.536 Years Average .......................::....................................:.......................... ..a............................ 4.9765729% REFUNDING BOND INFORMATION RefundingDa Date ...... . ..................................................... ............................. a..................... WOW= RefundingDelivery Date ............................................................................ .. .............................. 11 /01 /2002. Spdngsted Inowporated Advisors to the Public Sector He = Maplewood. sf- Series 1993C-SINGLE PURPOSE 912412002 2:44 PM! Page 10 Preliminary YIELD STATISTICS Average Life ........................................... ............................... 4.966 Years Weighted Average Maturity (Par Basis) .. ............................... 4.966 Years Average Coupon .................................... ............................... 4.7310823% REFUNDING BOND INFORMATION Refunding Dated Date ............................ ............................... 11101/2002 Refunding Delivery Date ........ ................: ............................... 11/0112002 MON Sprftsted Incorporated File = Maple vood.sf- Series 1993C- SINGLE PURPOSE Advisors to ttie PIMC Sector 9/24/2002 2:44 PM Page 11 $4 City or Maplewood, Minnesota General Obligation Improvement Refunding Bonds Series 19930 DEBT SERVICE TO MATURITY AND TO CALL Date Refunded Bonds D/S To Cali Principal Coupon Interest Refunded D/S 2/01/2003 3 3,340,000800 - 4.550% - 2/01/2004 - - 355,000.00 4.650% 164,287.50 519,287.50 210112005 - - 375,000.00 4.750% 147,780.00 522,780.00 2/01/2008 - - 385,000.00 4.850% 129,987.50 514,967.50 2/01/2007 - - 410,000.00 4.900% 111,295.00 521,295.00 2/01/2008 - - 430 5.000% 91 521,205.00 .2/.01/20W - - 450 5.000% 69,705.00 519,705.00 2/0112010 - - 480,000.00 .5.000% 47,205.00 627,205.00 2/01/2011 - - 455,000.00 5.100% 23 478 Total 3 3,340,000.00 3 - 784,650.00 4 YIELD STATISTICS Average Life ........................................... ............................... 4.966 Years Weighted Average Maturity (Par Basis) .. ............................... 4.966 Years Average Coupon .................................... ............................... 4.7310823% REFUNDING BOND INFORMATION Refunding Dated Date ............................ ............................... 11101/2002 Refunding Delivery Date ........ ................: ............................... 11/0112002 MON Sprftsted Incorporated File = Maple vood.sf- Series 1993C- SINGLE PURPOSE Advisors to ttie PIMC Sector 9/24/2002 2:44 PM Page 11 Preliminary YIELD STATISTICS $3 BondYear Dollars......... ............................................................................. ............................... $16,536.25 City of Maplewood, Minnesota 4.885 Years General Obligation improvement Refunding Bonds, Series 2002E Net interest Cost ( NIC)) ..................................................................... ......... ............................... Current Refunding of Series 19930 � True Cost ( Ti�/).......... ................................................................... .............. :...........1.... 3.252% DEBT SERVICE SCHEDULE 3.1173748% Date Principal Coupon Interest Total P +! 2101/2003 - - 2l01/2004 370,000.00 9.700% 120,412.50 490 2/01/2006 405 2.100% 90 495 2109!2006 405,000.00 2.4505/o 81,535.00 486 2/01 /2007 420,000.00 2,750% 79,692.50 491,692.50 2/0112008 435,004.00 3.050% 60,062.50 495,062.50 2/01/2009 445,000.00 3.300% 489795.00 491,795.00 2/01/20.10 470,000.00 3.500°!0 32,110.00 502,110.00 2/01/2011 435, 000.00 3.500% 15,680.+00 450,660.00 Total 3,385,000.00 - 518 3,903,227.50 YIELD STATISTICS BondYear Dollars......... ............................................................................. ............................... $16,536.25 Average ......... ........................................ 1....... 1.... I... It...... see .................. .........4..................... 4.885 Years AverageCoupon ........................................................................................ ............................... 3.1338877° Net interest Cost ( NIC)) ..................................................................... ......... ............................... 3.2874140% � True Cost ( Ti�/).......... ................................................................... .............. :...........1.... 3.252% Bond Yield for Arbitrage Purposes ............................................................. ...............................6 3.1173748% All Inclusive Cost ( AIC) ..................................................... ......... ... ............... ............................... 3.4929675 IRS FORM 8038 Netinterest Cost ....................................................................................... ............................... 3.1338877% Weighted Average Maturity.......:.. ............................................................. ............................... 4.885 Years Sprrngsted Incorporated File = Maplewood. sf•Series 20028 Ref 93C• SINGLE PURPOSE Advisors to the Public Sector 9/24/2002 2:44 P1W Page 12 Prellminary PRESENT VALUE ANALYSIS SUMMARY (NET TO NET) Net FV Cashflow Savings ........................................................................... ............................... 221,422.50 Gross PV Debt Service Savings ................................................................. ............................... 193,689.11 Net PV Cashflow Savings a@ 3.117 %(Bond Yield)....... .............................. ............................... 193,689.11 Contingency or Rounding Amount .............................................................. ............................... 2 NET FUTURE VALUE BENEFIT ................................................................ .............................:. $223,850.70 NET PRESENT VALUE BENEFIT ............................................................... ............................... $196,117.31 NET PV BENEFIT / $707,175.33 PV REFUNDED INTEREST ................... .....0......................... 27.7 2 0 NET PV BENEFIT / $3,578,689.11 PV REFUNDED DEBT SERVICE ...................... 9.0.............. . 5.480% NET PV BENEFIT / $3,340,000 REFUNDED PRINCIPAL ......................... ............................... 5.872% NET PV BENEFIT / $3,385,000 REFUNDING PRINCIPAL ....................... ............................... .5.794% REFUNDING BOND INFORMATION RefundingDated Date ................................................................................. :.............................. 11/01/2002 Refunding Delivery Date ............................................................................. ............................... 11/01/2002 Springsted incorporated File = Maplewood. sf -Series 20028 Ref 93G SINGLE PURPOSE Advisors to the Public Sector 912412002 2:44 PM Page 13 $3,385,000 City of Maplewood, Minnesota General Obligation Improvement Refunding Bonds, Series 2002B Current Refunding of Series 19930 DEBT SERVICE COMPARISON Date Total P +I Existing D/S Net New D/S Old - Net D/S Savings 2/01/2003 - 424,765.00 424,765.00 424,765.00 2/01/2004 490,412.50 - 490,412.50 : 519,287.50 28,875.00 2/01/2005 495,040.00 - 495 522,780.00 27 2/01/2006 486 - 486,535.00 514,967.50 28,432.50 2/01/2007 491,612.50 - 491,612.50 521 29 2/01/2008 495,062.50 to 495,062.50 521 26 2101 /2009 491,795.00 - 491 519,705.00 27,910.00 2/01/2010 502,110.00 - 502,110.00 527 25,095.00 2/01/2011 450,660.00 to 450 478 27,545.00 Total 3 424,765.00 4 4 221,422.50 PRESENT VALUE ANALYSIS SUMMARY (NET TO NET) Net FV Cashflow Savings ........................................................................... ............................... 221,422.50 Gross PV Debt Service Savings ................................................................. ............................... 193,689.11 Net PV Cashflow Savings a@ 3.117 %(Bond Yield)....... .............................. ............................... 193,689.11 Contingency or Rounding Amount .............................................................. ............................... 2 NET FUTURE VALUE BENEFIT ................................................................ .............................:. $223,850.70 NET PRESENT VALUE BENEFIT ............................................................... ............................... $196,117.31 NET PV BENEFIT / $707,175.33 PV REFUNDED INTEREST ................... .....0......................... 27.7 2 0 NET PV BENEFIT / $3,578,689.11 PV REFUNDED DEBT SERVICE ...................... 9.0.............. . 5.480% NET PV BENEFIT / $3,340,000 REFUNDED PRINCIPAL ......................... ............................... 5.872% NET PV BENEFIT / $3,385,000 REFUNDING PRINCIPAL ....................... ............................... .5.794% REFUNDING BOND INFORMATION RefundingDated Date ................................................................................. :.............................. 11/01/2002 Refunding Delivery Date ............................................................................. ............................... 11/01/2002 Springsted incorporated File = Maplewood. sf -Series 20028 Ref 93G SINGLE PURPOSE Advisors to the Public Sector 912412002 2:44 PM Page 13 Preliminary $5,280,000 City of Maplewood, Minnesota General Obligation Tax Increment Refunding Bonds, Series 20020 Curnent Refunding of Series 19938 REFUNDING SUMMARY i Dated 11/0112002 Delivered 11/01/2002 SOURCES OF FUNDS Par Amount of Bonds ........................................................ ............................... $5,280,000.00 TOTAL SOURCES ........................................................... ............................... $5,280,000.00 USES OF FUNDS Deposit to Current Refunding Fund .................................. ............................... 5,189,073.12 Total Underwriter's Discount (0. 950%) ............................ ............................... 50,160.00 Costs of Issuance ............................................................. ............................... 37,750.00 Rounding Amount..........::......:: ......................................... .......................0....... 3,016.88 TOTALUSES .................................... ............................... .......0....................666 $5,280,000.00 FLOW OF FUNDS DETAIL State and L.ocai Govemment Series (SLGS) rates lnr ..... ................6666........... 9/24/2002 CURRENT" REFUNDING ESCROW SOLUTION METHOD ........................... Net Funded Total Cost of Investments ................................................. ............................... 35 Interest Earnings (a 1. 616% ............................................. ............................... 20 TOTALDRAWS ................................................................ .................0............. $5,210,000.00 ISSUES REFUNDED AND CALL DATES Series ............................. ............................... ................60..4.6....... 2101/2003 PRESENT VALUE ANALYSIS SUMMARY (NET TO NET) Net PV CaWow Savings Q 3.467 Yield) .......... ............................... 357,689.39 Contingency or Rounding Amount ................ 0................... ....4......8.0....4............ 3,016.85 NET PRESENT VALUE BENEFIT ................................... ............................... $360,706.27 NET PV BENEFIT/ $5,210,000 REFUNDED PRINCIPAL ... ..... 0.1 ..............11.. 6.923% NET PV BENEFIT / $5,280,000 REFUNDING PRINCIPAL ............................ 6.832% BOND STATISTICS AverageLife ...................................................................... ............................... 6.650 Years AverageCoupon ...................::.......................................... ...............0............... 3.4918684% Net interest Cost ( NIC) ...................... ............................... ......................... .3.6347337% Bond Yield for Arbitrage Purposes ................................... ............................... 3.4665287% True Interest Cost ( TIC) .................................................... .0. 3.6315843% All Inclusivc3 Cost (AI C) ..................................................... ............................... 3.7572M% Springsted Incorporated File = Maplewood.sf- Series 2W2C Ref 935- SINGLE PURPOSE Ad visors to the Public Sector 912412002 2:49 PM Page 14 Preliminary . YIELD STATISTICS AverageLife ....... ..................................................................................... .......W.. eve .................. 6.426 Years Weighted Average Maturity (Par Basis) ................................................... ............................... 6.426 Years Average Coupon..*.... be#*. ......... ....... ...... ....... at ... too*** 5.0737222° REFUNDING BOND INFORMATION Refunding Date ............................................................................. ............................... 1110.1/2002- RefundingDelivery Date .......................................................................... ............................... 11/01/2002 Spdngsted lncorpmted File = AAVkwood.sf-Serres 1993B- SINGLE PURPOSE Advisors to the Public SeCtor 9/242002 :49 PM Page 15 $8,190,000 City of Maplewood, Minnesota General Obligation Tax Increment Bonds Series 19938 PRIOR ORIGINAL DEBT SERVICE Date Principal Coupon interest Total P +l 2/0111994 - - 155,587.50 155,587.50 2/01/1995 940,000.00 3.200% 373,410.00 1,313,410.00 2/01/1996 380,000.00 3.500 343 723,330.00 2101/1997 400 3.100% 330,030.00 730 2/01/1998 370,000000 3.900% 315,230.00 685,230.00 2/01/1999 30,000.00 4.100% 300,800.00 330,800.00 2/01/2000 45 4.250% 299,570.00 344,570.00 2/01/2001 175,000.00 4.400% 297 472,657.50 2/01/2002 305,000.00 4.500% 289,957-60 594 2/0'112403 335,000.00 4.550% 276,232.50 611,232.50 2/01/2004 345,000.00 4.650°A 260,990.00 605 2101/2005 365,000.00 4.750% 244 609,947.50 2/01/2006 390,000.00 4.650% 227,610.00 617,610.00 210112007 420,000.00 4.950% 208,695.00 628 2/01/2008 450,000.00 5.000% 187 637,905.00 2/01/2009 545,000.00 5.050% 165,+ 05.00 710,405.00 2101/2010 595,000.40 5.050% 137,882.50 732,882.50 2/0112011 630 5.100% 107 737,835.00 2/01/2012 320 5450% 75,705.00 395,705.00 '2/01/2013 350 5.150% 59,225.00 409,225.00 2/01/2014 385,000.00 5.150% 41,200.00 426,20 .00 2/01/2015 415 5.150% 21 436 Total 8 - 4 12,910,577.50 YIELD STATISTICS AverageLife ....... ..................................................................................... .......W.. eve .................. 6.426 Years Weighted Average Maturity (Par Basis) ................................................... ............................... 6.426 Years Average Coupon..*.... be#*. ......... ....... ...... ....... at ... too*** 5.0737222° REFUNDING BOND INFORMATION Refunding Date ............................................................................. ............................... 1110.1/2002- RefundingDelivery Date .......................................................................... ............................... 11/01/2002 Spdngsted lncorpmted File = AAVkwood.sf-Serres 1993B- SINGLE PURPOSE Advisors to the Public SeCtor 9/242002 :49 PM Page 15 Preliminary YIELD STATISTICS AverageLife .......................................... ............................... 6.823 Years Weighted Average Maturity (Par Basis) . ........................ 6.823 Years Average Coupon .................................... ............................... 4.8914059% REFUNDING BOND INFORMATION Refunding Dated Date ........................... ............................... 11/01/2002 Refunding Delivery Date ........................ ............................... 11/01/2002 Springsted Incorporated File = Maplewood.sf- Series 19938- SINGLE PURPOSE Advisors .to the Public Sector 9/24/2002 2.49 PM Page 16 $89190 City of Maplewood, Minnesota General Obligation Tax Increment Bonds Series 1993B DEBT SERVICE TO MATURITY AND TO CALL Date Refunded Bonds D/S To Call Principal Coupon Interest Refunded D/S 2/01/2003 5,210,000.00 5,210,000.00 - 4.550% - 2/01/2004 - - 345,000.00 4.650% 260,990.00 605,990.00 2/0 1 /2005 - - 365 4.750% 244,947.50 609,947.50 2/01/2006 - - 390,000.00 4.850% 227,610.00 617,610.00 2/01/2007 - - 420,000.00 4.950% 208 628 2/01/2008 - - 450 5.000% 187,905.00 637,905.00 2/01/2009 - - 545,000.00 5.050% 165,405.00 710 2101/2010 - - 595,000.00 5.050% 137,882.50 732;882.50 2/01/2011 - - 630,000.00 5.100% 107,835.00 737 2/01/2012 - - . 320;000.00 5.150% 75,705.00 395,705.00 2/01/2013 - - 350,000.00 5:150% 59,225.00 409,225.00 2/01/2014 - - 385,000.00 5.150% 41,200.00 426,200.00 2/01/2015 - - 415,000.00 5.150% 21,372.50 .436,372.50 Total 5 5 5 - 1 6 YIELD STATISTICS AverageLife .......................................... ............................... 6.823 Years Weighted Average Maturity (Par Basis) . ........................ 6.823 Years Average Coupon .................................... ............................... 4.8914059% REFUNDING BOND INFORMATION Refunding Dated Date ........................... ............................... 11/01/2002 Refunding Delivery Date ........................ ............................... 11/01/2002 Springsted Incorporated File = Maplewood.sf- Series 19938- SINGLE PURPOSE Advisors .to the Public Sector 9/24/2002 2.49 PM Page 16 Preliminary YIELD STATISTICS son Year Dollars ...................................................... ............................... ......................000.0.... $352110.00 AverageLife ..... ............................:............ ................................................ ............................... 6.650 Years.. AverageCoupon .......................... ..................................................................... .......................: 3.49186"% NetInterest Cost ( NIC) .....................:.:....................................................., ............................... 3.6347337% True interest Cost (TIC)..,.. P ..0.4 *of.* a.. so'* 0:0 a*. a P goes so go got.* 3.6315843% Bond Yield for Arbitrage Purposes. . .......... ................................................. ............................... 3.4665287% AllInclusive Cost ( AIC) .............................................................................. ............................... 3.7572586% IRS FORM 8438 NetInterest Cost ........................................................................................ ............................... 3.4918 DU% WeightedAverage Maturity ........................................................................ ... @.........I................. 6.650 Years Springsted Incorporated Fite = Maplewood sf -Series 20020 Ref 93B- . SINGLE PURPOSE Advisors to the Public Sector 9/24/2042 2:49 PM Page 17 $5,280,000 City of Maplewood, Minnesota General Obligation Tax Increment Refunding Bonds, Series 2002C Current Refunding of Series 1993B DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P +I 2/01/2003 2/01/2004 360,000.00 1.700% 209,337.50 569,337.50 2/0112005 410 2.100% 151,350.00 571,350.00 2/0112006 425,000.00 2.450% 152 577,740.00 2/01/2007 450,000.00 2.750% 142 592 2/01/2008 470,000.00 3.050% 129,952.50 599,952.50 2/01/2009 56/3,000.00 3.300° 115,617.50 675 2/01/2010 600,000.00 3.500% 97,137.50 697,137.50 2/01/2011 625,000.00 3.600% 76,137.50 701 2/01/2012 305,000.00 3.700% 53,637.50 358,637.50 2/01/2013 330,000.00 3.840% 42,352.50 372,352.50 2101/2014 360,000.00 3.950% 29,812.50 389 2/01/2015 385,000.00 4.050% .15,592-50 400,592.50 Total 5,280,000.00 r 1 6 YIELD STATISTICS son Year Dollars ...................................................... ............................... ......................000.0.... $352110.00 AverageLife ..... ............................:............ ................................................ ............................... 6.650 Years.. AverageCoupon .......................... ..................................................................... .......................: 3.49186"% NetInterest Cost ( NIC) .....................:.:....................................................., ............................... 3.6347337% True interest Cost (TIC)..,.. P ..0.4 *of.* a.. so'* 0:0 a*. a P goes so go got.* 3.6315843% Bond Yield for Arbitrage Purposes. . .......... ................................................. ............................... 3.4665287% AllInclusive Cost ( AIC) .............................................................................. ............................... 3.7572586% IRS FORM 8438 NetInterest Cost ........................................................................................ ............................... 3.4918 DU% WeightedAverage Maturity ........................................................................ ... @.........I................. 6.650 Years Springsted Incorporated Fite = Maplewood sf -Series 20020 Ref 93B- . SINGLE PURPOSE Advisors to the Public Sector 9/24/2042 2:49 PM Page 17 Preliminary PRESENT VALUE ANALYSIS SUMMARY (NET TO NET) Net FV Cashtlow Savings 442,777.50 ........................................................................... ............................... 39 Gross PV Debt Service Savings..... .. ........................................................... .................. @.a.......... 3579689. Net PV Cashflow Savings @ 3.467%(Bond Yield) ..................................... ............................... 357,689.3 Contingency or Rounding Amount ............. ...................... 4..,.......... 4, 6.6..... 3,016.$8 NET FUTURE VALUE BENEFIT ................................................................ ............................0.0 $4459794.38 NETPRESENT VALUE BENEFIT .............................................................. ............................... ' $M,70627 NET PV BENEFIT 1$1,491,981.58 PV REFUNDED INTEREST ................ ............................... 24.189% $692809000 6.398% NET PV BENEFIT/ $5,210,000 REFUNDED PRINCI PAL ......................... I ...... .... 6.923 NET PV BENEFIT 1 $5,280,000 REFUNDING PRINCIPAL ....................... :.............................. City of Maplewood, Minnesota General Obligation Tax Increment Refunding Bonds, Series 20020 Current Refunding of Series 19938 DEBT SERVICE COMPARISON Date Total P +1 Existing D/S Net New D/S Old Net D/S Savings 2/0112003 - 473,116.25 473,116.25 473,416.25 - 2/01/2004 669,337.50 - 569,337.50 605,990.00 36 2101r"s 571 - 571 609,947.50 38,597.50 2/01/2006 577 - 577,740.00 617,610.00 39,870.00 2/01/2007 592,327.50 - 592,327.50 628,695.00 36,367.50 2/01/2008 599,952.50 - 599 637,905.00 37,952.50 2/01/2009 675,617.50 - 675,617.50 710,405.00 34,787.50 2101/2010 697,137.50 - 697 732,862.50 35,745.00 2/01/2011 701,137.50 - 701,137.50 737,835.00 36,697.50 2/01/2012 358,637.50 - .358,537.50 395,705.40 37,067.50 2/01/2013 372 - 372,352.50 409,225.00 36 2/01/2014 389,812.50 389,892.50 426,200.00 36,387.50 2/01/2015 400,592.50 - 400 436 35,780.00 Total 8 473 6,979,111.25 7 442,777.80 PRESENT VALUE ANALYSIS SUMMARY (NET TO NET) Net FV Cashtlow Savings 442,777.50 ........................................................................... ............................... 39 Gross PV Debt Service Savings..... .. ........................................................... .................. @.a.......... 3579689. Net PV Cashflow Savings @ 3.467%(Bond Yield) ..................................... ............................... 357,689.3 Contingency or Rounding Amount ............. ...................... 4..,.......... 4, 6.6..... 3,016.$8 NET FUTURE VALUE BENEFIT ................................................................ ............................0.0 $4459794.38 NETPRESENT VALUE BENEFIT .............................................................. ............................... ' $M,70627 NET PV BENEFIT 1$1,491,981.58 PV REFUNDED INTEREST ................ ............................... 24.189% NET PV BENEFIT/ $5 PV REFUNDED DEBT SERVICE ........ ............................... 6.398% NET PV BENEFIT/ $5,210,000 REFUNDED PRINCI PAL ......................... I ...... .... 6.923 NET PV BENEFIT 1 $5,280,000 REFUNDING PRINCIPAL ....................... :.............................. 6.832% REFUNDING SAND INFORMATION Refunding Dated Date 11!01/2002 ................................................................................ ............................... Refunding Delivery Date '1110'112002 sled Irx�or� orated FI70 = Maplewood.sf Series 200220 Ref 938- SINGLE' PURPOSE Sprung isors to the Public Sector 9a412002 2:49 PM adw Page 18 Preliminary $3,485,400 City of Maplewood, Minnesota General Obligation Open Space Refunding Bonds, Series 2002D Crossover Re, funding of Series 1994A REFUNDING SUMMARY Dated 11101 /2002 Delivered 11/01/2002 SOURCES OF FUNDS Per Amount of Bonds ..................................................... ............................... $3,485,000.00 TOTALSOURCES ......................................................... ............................... $3,485,000.00 USES OF FUNDS. Deposit to Crossover Escrow Fund ................................ ............................... 3,407,762.34 Costs issuance ........................................................... ............................... 42,200.00 Total Underwriter's Discount (0. 900%) .......................... ............................... 31,365.00 RoundingAmount......... ................................................. ............................... 3,672.66 TOTALUSES........' .......... ............................... ....... ........ . ...,......... ................ .. $3,485 FLOW OF FUNDS DETAIL State and Local Government Series (SLGS) rates for ... ............................... 9/24/2002 Date of OMP Candidates ............................................... ............................... 9123/2002 CROSSOVER ESCROW FUND SOLUTION METHOD . ............................... Net Funded Total Cost of Investments .............................................. ............................... $3,407,762.34 Interest Earnings Q 1. 678% .......................................... ............................... 104,843.75 TOTALDRAWS ......... . ...................................... . .............. .............................. $3,460,358.96 ISSUES REFUNDED A .ND CALL DATES Series 994A .................................................................. .......................:....... 10/01/200 PRESENT VALUE ANALYSIS SUMMARY (NET TO NET) Net PV Cashflow Savings Q 3.414 %(Bond Yield) ........ ............................... 203,455.75 Contingency or Rounding Amount.... 3,672.66 NET PRESENT VALUE BENEFIT ................................. ..0............................ $207,128.41 NET PV BENEFIT / $3,360,000 REFUNDED PRINCI PAL ........................... 6.165% NET PV BENEFIT / $3,485,000 REFUNDING PRINCIPAL ......................... 5.943°x6 BOND STATISTICS AverageUfe ................................................................... ............................... 7.205 Years AverageCoupon ............................................................. ............................... 3.4404153%: NetInterest Cost ( NIC) .................................................... ............................... 3.5653278% Bond Yield for Arbitrage Purposes ................................. ............................... 3.4135987% TrueInterest Cost ( TIC) ................................................. ............................... 3.5583693% . AN Inclusive Cost ( AIC) .................................................. ............................... 3.7559623%. Springsted Incorporated File = Maplewood. sf- Series 2042D Ref 94A- SINGLE PURPOSE Advisors to the Public Sector W2412002 3.19 PM Page 19 Prelimi YIELD STATISTICS AverageLife .............................................................................................. ............................... 6.982 ears Weighted Average Maturity (Par Basis) ..................................................... ............................... 6.982 Years Average ......................... ...............................,............ ............................... 5.2207936% REFUNDING BOND INFORMATION Refunding Dated Date.... ... 11101/2002 RefundingDelivery Date ............................................................................ ............................... 11/01/2002 Spn'ng►sted /naorp+ore#ed F17e = Maplewood.sf- Series 1994A-SINGLE.. PURPOSE Advisors to the Public sootor 91242002 3:19 PM Page 20 $6,000,000 City of Maplewood, Minnesota General Obligation Open Space Bonds Series 1994A PRIOR ORIGINAL DEBT SERVICE NO mm� Date Principal Coupon interest Total P +l 1.0101rAm 230,000.00 4.8W% 183,175.00 413,175.00 .10101/2004 240,000.00 4.700% 172 492,595.00 10/01/2005 250,000.00 4.800° 161 411,315.00 1010112006 250 4.9m 149 409,315.00 10/01/2007 275,0004 6.000% 136,575.00 411 10101/2408 285,000.00 5.100% 122,825.00 407,825000 10/01/2009 300,000.00 5.150% 108,290.00 408,290.00 10101/2010 315,000.00 5.200% 92,840.00 407,840.00 10/01/2011 330 5.250% 76,460.00 406,460.00 1 0/01f2012 350,000.00 5.300% 59,135.00 409 10/01/2013 370,000.00 5.360% 40,585.00 410,585.00 10/01/2014 385,000.00 5.400% 20,790.00 405,790.00 Total 3 1,323,900.00 4 YIELD STATISTICS AverageLife .............................................................................................. ............................... 6.982 ears Weighted Average Maturity (Par Basis) ..................................................... ............................... 6.982 Years Average ......................... ...............................,............ ............................... 5.2207936% REFUNDING BOND INFORMATION Refunding Dated Date.... ... 11101/2002 RefundingDelivery Date ............................................................................ ............................... 11/01/2002 Spn'ng►sted /naorp+ore#ed F17e = Maplewood.sf- Series 1994A-SINGLE.. PURPOSE Advisors to the Public sootor 91242002 3:19 PM Page 20 Preliminary YIELD STATISTICS $5,OOOVOOO Average Life .......................................... ............................... 7.397 Years Weighted Average Maturity (Par Basis) . ............................... 7.397 Years City of Maplewood, Minnesota 6.2260595% REFUNDING BOND INFORMATION General Obligation Open Space Bonds 11/01/2002 Refunding Delivery Date..... ................... ............................... 11/01/2002 Series 1994A Advisors to the Public Sector "412002 3:19 PM DEBT SERVICE TO MATURITY AND TO CALL Date Refunded Bonds D/S To Calf Principal Coupon interest Refunded D/S 10/01/20Q3 3 3 - 4.600% 172,595.00 172,595.00 10/01/x!004 - - 240,000.00 4.700° /° 172,595.00 412,595.00 10101/2005 - - 250,000.00 4.800% 161 411 1010112006 - - 260 4.900% 149,315.00 409,315.00 1010112007 - - 275,000.00 5.000% 136 411,575.00 10/01/2008 - - 285,000.00 5.100°/c 122,825.00 407,825.00 10/01/2009. - 300 5.150% 108,290.00 408,290.00 10/0112010 - - 315,000.00 5.200% 92,840.00 407,840.00 1010112011 M - 330 5.250°1° 76,460.00 406,460.00 10/0112012 - - 350,000.00 5.300% 59,135.00 409,135.00 10/01/2013 - - 370,000.00 5.350°10 40,585.00 410,585.00 10/01/2014 - - 385 5.400% 20 405,790.00 Total 3 3 3,360,000.00 - 1,313,320.00 4,673,320.00 YIELD STATISTICS Average Life .......................................... ............................... 7.397 Years Weighted Average Maturity (Par Basis) . ............................... 7.397 Years Average Coupon .................................... .........................,..... 6.2260595% REFUNDING BOND INFORMATION Refunding Dated Date ... .................................... ............. ...: .. 11/01/2002 Refunding Delivery Date..... ................... ............................... 11/01/2002 5pningsled lncoWrated File = Maplewood. sf- Series 1994A- SINGLE PURPOSE Advisors to the Public Sector "412002 3:19 PM Page 21 Prellminanr YIELD STATISTICS $3,485x000 BondYear Dollars ..........................................,.......................................... ............................... $25,109.58 City of Maplewood, Minnesota 7.205 Years General Obligation Open Space Refunding Bonds, Series 20020 3.4404153% Crossover Refunding of Series 1994A 3.5653278% Trueinterest Cost (TIC). .....................:..................................................... ............._................. DEBT SERVICE SCHEDULE Bond Yield for Arbitrage Purpos es .................................. .... ........... ..... ....... ..:..... .... ................... Date Principal Coupon Interest Total P +1 10/0/12003 100 100,358." 10101/2004 280,000.00 1.700% 109,482.50 389 10/41!2005 285,000.00 2.100% 104,722.50 389,722.50 10101/2006 290 2.450% 98 388,737.50 10/01/2007 295,000.00 2.750°/6 91,632.50 386 10101!2008 300 3.050% 83,520.00 383 10/01/2009 310,000.00 3.300% 74,370.00 384,370.00 10/0112010 320,000.00 3.500% 64 384,140900 10/01/2011 330 3.600% 52,940.00 382 10107/2012 345,000.00 3.700% ' 41 386 10/01/2013. 360,000.00 3.800% 28 388 10/0112014 370,000.00 3.950% 14,615.00 384,615.00 Total 3,485,000.00 - 863,873.96 4 YIELD STATISTICS BondYear Dollars ..........................................,.......................................... ............................... $25,109.58 AverageLife......... ..................................................................................... ............................... 7.205 Years AverageCoupon .........................::.. 0 0 ................ 0 0.8g..a.- 66. 60.600 0 4 .....0 ............ 6 0 6........................ 3.4404153% NetInterest Cost ( NIC) ....................................................:.........:............... ............................... 3.5653278% Trueinterest Cost (TIC). .....................:..................................................... ............._................. 3.5583693% Bond Yield for Arbitrage Purpos es .................................. .... ........... ..... ....... ..:..... .... ................... 3,4135987% AllInclusive Cost ( A1C) .............................................................................. ............................... 3.7559623% IRS FORM 8038 NetInterest Cost ........................................................................................ ............................... 3.4404153% Weighted Average Maturity 7.205 Years Spdngsted Incorporated File = Maplewood. sf-Sevres 2002D Ref 94A- SINGLE PURPOSE Advisors to the P000 S000r 924 2002 3:19 PM Rage ZZ Preliminary► PRESENT VALUE ANALYSIS SUMMARY (NET TO NET) NetFV Cashflow Savings ............................................ ............................... .....0....................0...0 252,210.00 GrossPV Debt Service Savings ................................................................. ............................... 203,455.75 Net PV Cashflow Savings @ 3.414 %(Bond Yield) ..................................... ............................... 203 Contingency or Rounding Amount.. ... . . . . . . . 0.—.80 . . . . . . . . . . . . . . . . . . . . . . 3,672.66 $3 $255,882.66 NETPRESENT VALUE BENEFIT .............................................................. ............................... $207,128.41 NET PV BENEFIT / $960 PV REFUNDED INTEREST ................... ............................... City of Maplewood, Minnesota NET PV BENEFIT / $3,591,162.85 PV REFUNDED DEBT SERVICE ........ ............................... 5.768% General Obligation Open Space Refunding Bonds, Series 2002D 6.165 %. - : Crossover Refunding of Series 1994A 5.943% DEBT SERVICE COMPARISON Date Total P +I PCF Existing D/S Net New D/S Old Net D/S Savings 10/01/2003 100,358.96 (3 3 413,175.00 413,175.00 10/01/2004 389,482.50 - 389 412 23,112.50 10/01/2005 389 - - 389,722.50 411 21,592.50 10/01/2006 388,737.50 - - 388,737.50 409 20,577.50 10/01/2007 : 386,632.50 - - 386 411 24,942.50 10/01/2008 383, 520.00 - - 383,520.00 407,825.00 :24 10/01 /2009 384,370.00 - - 384,370.00 408,290.00 23,920.00 10/01/2010 384,140.00 - - 384 407,840.00 23,700.00 10101/2011 382 - . - 382 406,460.00 23,520.00 10/01/2012 386,060.00 - - 386,060.00 409,135.00 23 10/01/2013 388,295.00 - - 388,295.00 410,585.00 22,290.00 10/01/2014 384,615.00 - - 384,615.00 405,790.00 21,175.00 Total 4,348,873.96 (3 3,773,175.00 4,661,690.00 4 252,210.00 PRESENT VALUE ANALYSIS SUMMARY (NET TO NET) NetFV Cashflow Savings ............................................ ............................... .....0....................0...0 252,210.00 GrossPV Debt Service Savings ................................................................. ............................... 203,455.75 Net PV Cashflow Savings @ 3.414 %(Bond Yield) ..................................... ............................... 203 Contingency or Rounding Amount.. ... . . . . . . . 0.—.80 . . . . . . . . . . . . . . . . . . . . . . 3,672.66 NETFUTURE VALUE BENEFIT ......................................................... .......... . ... ....................... :.. $255,882.66 NETPRESENT VALUE BENEFIT .............................................................. ............................... $207,128.41 NET PV BENEFIT / $960 PV REFUNDED INTEREST ................... ............................... 21.566% NET PV BENEFIT / $3,591,162.85 PV REFUNDED DEBT SERVICE ........ ............................... 5.768% NET PV BENEFIT / $3,360,000 REFUNDED PRINCIPAL ......................... ............................... 6.165 %. - : NET PV BENEFIT / $3,485,000 REFUNDING PRINCIPAL ....................... ............................... 5.943% REFUNDING BOND INFORMATION Refunding Date ................................................................................ ............................... 11/01/2002. RefundingDelivery Date ............................................................................. ............................... 11/01/2002 Springsted Incorporated File = Maplewood. sf -Series 2002D Ref 94A- SINGLE PURPOSE Advisors to the Public Sector 9124J2002 3:99 PM Page 23 THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS. BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $3,385,000* CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 2002B (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Thursday, November 7, 2002, until 11:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 5:00 P.M., Central Time, of the same day. SUBMISSION OF. PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner by which the Proposal is submitted. (a) Sealed Biddinar. Proposals may be submitted in a sealed envelope or by fax (651) 223 -3046- to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to :the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223 -3000 or fax (651) 223 -3046 for inclusion in the submitted Proposal. OR (b) Electronic Biddin .Notice is hereby given that electronic proposals will be received via PAR IT . . For purposes of the electronic bidding process, the time as maintained by PARITY" shall constitute the official time with respect to all Bids submitted to PARITY. Each bidder shall be solely responsible for making necessary arrangements to access PARIT1 for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Notice of Sale.. Neither the City, its agents nor PARI shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY" shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY. The City is using the services of PARITY' soleyl as a communication mechanism to conduct the electronic bidding for the_ Bonds, and PARITY' is not an agent of the City. If any provisions of this Notice of Sale conflict with information provided by PARITY, this Notice of Sale shall control. Further information about PARITY, including any fee charged, may be obtained from: PARITY 395 Hudson Street, New York City, New York 10014, Customer Support, (212) 404 -8102. Page 24 DETAILS OF THE BONDS The Bonds will be dated November 1, 2002, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2003. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature February 1 in the years and amounts as follows: 2004 $370,000 2006 $405,000 2008 $435,000 2010 $470 2005 $405 2007 $420,000 2009 $445,000 2011 $435 The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds offered for sale. Any such increase or reduction will be. in a total amount not to exceed $75,.000 and will be made in multiples of $5,000 in any of the maturities. In the event the principal amount of the Bonds is increased or reduced, any premium offered or any discount taken by the successful bidder will be increased or reduced by a percentage equal to the percentage by which the principal amount of the Bonds is increased or reduced. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds, provided that no serial bond may mature on or after the first mandatory sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term. bonds, the proposal must specify "Last Year of Serial Maturities" and "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company. ( "DTC "), New York, New York, which will act as securities. depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC ..and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and -interest payments to. beneficial owners. by participants will be the responsibility of such participants and other nominees of beneficial. owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The Bonds will not be subject to payment in advance of their respective stated maturity dates. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. The proceeds will be used to refund the February 1, 2004 through February 1, 2011 maturities of the City's General Obligation Improvement Refunding Bonds, Series 1993C, dated September 1993. Page 25 TYPE OF PROPOSALS. Proposals shall be for not less than $3,359,61 :2 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit ") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $33,850, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond.. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required ' to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:.30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the. purchaser fails to .comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1 %. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. .J A - W s The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive -non- substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, .and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor 'at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of . issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the .policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds q ualify for assignment of CUSI P numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery 'of the Page 26 Bonds. The CUSI P Service Bureau charge for the assignment of CUSI P identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central ' Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non - compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking ") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2- 12(b)(5). OFFICIAL STATEMENT The City has. authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For. copies of the Official Statement or for any additional information prior to. sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223 -3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates., principal amounts and interest rates of the' Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded. 140 copies of , the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the. Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated October 14, 2002 BY ORDER OF THE CITY CLERK /s/ Karen Guilfoile Clerk Page 27 THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $5,280,000* CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION TAX INCREMENT REFUNDING BONDS, SERIES 2002C (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Thursday, November 7 2002, until 11:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be Opened and tabulated. Consideration for award of the Bonds will be by the City Council at 5:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability-of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner by which the Proposal is submitted. (a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223 -3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for. submitting to Springsted the final Proposal price and coupons, by telephone (651) 223 -3000 or fax (651) 223 -3046 for inclusion in the submitted Proposal. OR (b) Electronic Biddin .Notice is hereby given that electronic proposals will be received via PARIT IT For purposes of the electronic bidding process, the time as maintained by PARY shall constitute the official time with respect to all Bids submitted to PARITI( Each bidder shall be solely responsible for making necessary arrangements to access PARITI for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Notice of Sale. Neither the City, its agents nor PARI shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITI( shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITYY"�. The City is using the services of PARITY soley/ as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY`' is not an agent of the City. If an provisions of this Notice of Sale conflict with information provided by PARITY`, this Notice any Sale shall control. Further information about PARITY including any fee charged, may be obtained from: PARITY 395 Hudson Street, New York City, New York 1 0014, Customer Support, (212) 404 - 8102. Page 28 DETAILS OF THE BONDS The Bonds will be dated November. 1, 2002, as the date of original issue, and will bear interest payable able on February 1 and August 1 of each year, commencing August 1, 2003. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature February 1 in the years and amounts as follows: 2004 $360 2007 $450 2010 $600,000 2013 $330,000' 2005 $410,000 2008 $470,000 2011 $625,000 2014 $360,000 2006 $425,000 2009 $560,000 2012 $305,000 2015 $385 The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds offered for sale. Any such increase or reduction will be in a total amount not to exceed $125.,000 and will be made in multiples of $5.,000 in any of the maturities. In the event the principal amount of the Bonds is increased or reduced, any premium offered or any discount taken by the successful bidder will be increased or reduced by a percentage equal to the percentage by which the principal amount of the Bonds is increased or reduced. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds, provided that no serial bond may mature on or after the first mandatory sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a. price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify Last Year of Serial Maturities and Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ( "DTC "), New York New York, which will act as securities depository of the Bonds. Individual purchases ofthe Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of .DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants ants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2011, and on any day thereafter, to prepay Bonds due on or after February 1, 2012. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the :City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine b lot the amount of each participant's interest in such maturity to p Y be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City will pledge tax Page 29. increments derived from the City's Housing Districts Nos. 1 -1, 1 -2 and 1 -3 and Economic Development District No. 1 -1, 1 -2, and 1 -3, located within the City's Development. Districts No. 1. The proceeds will be used to refund the February 1, 2004 through February 1, 2015 maturities of the City's General Obligation Tax Increment Bonds, Series 1993B, dated September 1, 1993. TYPE OF PROPOSALS Proposals shall be for not less than $5,229,840 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit ") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $52,800, payable -to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed. to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of . which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1 %. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of . the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a ratin g on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. Page 30 CUSI P NUMBERS If the Bonds q ualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSI P Service Bureau charge for the assignment of CUSI P identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action. of the City, or its agents, .the purchaser shall be liable to the City for any loss - suffered by the City by reason of the purchaser's non - compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking ") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2- 12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For copies of the Official Statement -, or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 551 01, telephone (651) 223 -3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and. interest rates of the Bonds, together -with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 215 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated October 14, 2002 BY ORDER OF THE CITY CLERK /s/ Karen Guilfoile Clerk Page 31 THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $3,485,000* CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION OPEN SPACE REFUNDING BONDS, SERIES 2002D (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Thursday, November 7, 2002, until 11:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 5:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner by which the Proposal is submitted. (a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (65.1) 223 -3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to .the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223 -3000 or fax (651) 223 -3046 for inclusion in the submitted Proposal OR (b) Electronic Biddin .Notice is hereby given that electronic proposals will be received via PARIT For purposes of the electronic bidding process, the time as maintained by PARITY" shall constitute the official time with respect to all Bids submitted to PARITY'. Each bidder shall be solely responsible for making necessary arrangements to access PAR /TlA for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Notice of Sale. Neither the City, its agents nor PARI shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITI( shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY'. The City is using the services of PARITY solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARIis not an agent of the City. If any provisions of this Notice of Sale conflict with information provided by PARITY, this Notice of Sale shall control. Further information about PARITY, including any fee charged, may be obtained from: PARITY 395 Hudson Street, New York City, New York 10014, Customer Support, (212) 404 -8102. Page 32 DETAILS OF THE BONDS The Bonds will be dated November 1, 2002, as the date of original issue, and will bear interest payable p a able on April 1 and October 1 of each year, commencing October 1, 2003. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature October 1 in the years and amounts as follows: 2004 $28000 2007 $295,000 2010 $320,000 2013 $360,000 2005 $285,000 2008 $300,000 2011 $330,000 2014 $370,000 2006 $29000 2009 $310 2012 $345 The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds offered for sale. Any such increase or reduction will be in a total amount not to exceed $75,000 and will be made in multiples of $5.,000 in any of the maturities. In the event the principal amount of the Bonds is increased or reduced, any premium offered or any discount taken by the successful bidder will be increased or reduced by a percentage equal to the percentage by which the principal amount of the Bonds is increased or reduced. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds, provided that no serial bond may mature on or after the first mandatory sinking und redemption date of any. term bond. All term bonds shall be subject to mandatory • g � *� � above at a sinking fund redemption and must conform to the maturity schedule set forth rice of p p ar plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify Last Year of Serial Maturities and Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be p • Trust Company registered in the name of Cede & Co. as nominee of The Depository r p y New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single Y g maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the resp onsibility of DTC; transfer of principal and interest payments to beneficial owners by p Y participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on October 1, 2011, and on any day thereafter, to prepay Bonds due on or after October 1, 2012. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be a price of par plus accrued interest. Page 33 SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. The proceeds will be used to refund the October 1, 2004 through October 1, 2014 maturities of the City's General Obligation Open Space Bonds, Series 1994A, dated March 1, 1994. TYPE OF PROPOSALS Proposals shall be for not less than $3,453,635 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit ") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $34,850, payable able to the order of the City. If a check is ..used, it must accompany the. proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a, bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose. Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no . interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1 %. Rates must be in level or ascending order. Bonds of the same maturity . shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance. with customary practice, will be controlling. The City, will reserve the right to: (i) waive non - substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have I been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. Page 34 1 k CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect . thereto will constitute cause for failure or refusal by the purchaser to accept delivery of.. the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing . papers, including a no- litg i ation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, - the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non - compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking ") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2- 12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2 -12 ' of the Securities and Exchange Commission. For copies of the Official Statement or for any - additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to t_ he City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223 -3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts. and interest rates of the Bonds, together with any other 1. information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 140 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it -shall enter into. a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated October 14, 2002 BY ORDER OF THE CITY CLERK /s/ Karen Guilfoile Clerk Page 35 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: October 14, 2002 Pursuant to due call thereof, a meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on October 14, 2002, at P.M. for the purpose in part of authorizing the competitive negotiated sale of the $3,385,000 General Obligation Improvement Refunding Bonds, Series 2002B. The following members were present: and the following were absent: adoption: Member introduced the following resolution and moved its RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $3,385,000 GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 2002B A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City "), has heretofore determined that it is necessary and expedient to issue its $3,385,000 General Obligation Improvement Refunding Bonds, Series 2002B (the "Bonds ") to refund the February 1, 2004 through February 1, 2011 maturities of the City's General Obligation Improvement Refunding Bonds, Series 1993C, dated November 1, 1989; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The Clerk or designee, shall open proposals at the time and place specified in such Terms of Proposal. 1455035vl 3 . Terms of Proms The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement In connection with said competitive negotiated sale, the Clerk and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 1455035v1 2 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as such minutes relate to the City's $3,385,000 General Obligation Improvement Refunding Bonds, Series 2002B. WITNESS my hand this day of October, 2002. Clerk 1455035vl 3 EXHIBIT A TERMS OF PROPOSAL 3,385,000* City of Maplewood, Minnesota General Obligation Improvement Refunding Bonds, Series 2002B (BOOK ENTRY ONLY Proposals for the Bonds will be received on Thursday, November 7, 2002, until 11:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 5:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner by which the Proposal is submitted. (a) Sealed Bidding Proposals maybe submitted in a sealed envelope or by fax (651) 223 -3046 to Springsted. Signed Proposals, without final price or coupons, maybe submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223 -3000 or fax (651) 223 -3046 for inclusion in the submitted Proposal. OR (b) Electronic Bidding Notice is hereby given that electronic proposals will be received via PARITY .For purposes of the electronic bidding process, the time as maintained by PARITY shall constitute the official time with respect to all Bids submitted to PARITY. Each bidder shall be solely responsible for making necessary arrangements to access PARITI' for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Notice of Sale. Neither the City, its agents nor PARITY shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY" shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY. The City is using the services of PARITY solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY is not an agent of the City. If any provisions of this Notice of Sale conflict with information provided by PARITY ® , this Notice of Sale shall control. Further information about PARITY including any fee charged, may be obtained from: PARITY (RD , 395 Hudson Street, New York City, New York 10014, Customer Support, (212) 404 -8102. 14550350 A -1 DETAILS OF THE BONDS The Bonds will be dated November 1, 2002, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2003. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature February 1 in the years and amounts as follows: 2004 $370,000 2005 $405,000 2006 $405,000 2007 $420,000 2008 $435,000 2009 $445,000 2010 $470,000 2011 $435,500 The City reserves the right, after p ro p osals are o and prior to award, to increase or reduce the principal amount of the t�onds off sale. Any such increase or reduction will be in a total amount not to exceed $75,X700 and will be made in multiples of $S, 000 in any of the maturities. In the event the princi al amount of the Bonds is increased or reduced, any premium offered or any discount taken 6y the success ful bidder will be increased or reduced by a percenta e equal to the percentage by whicti the principal amount of the Bonds is increased or reduce. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds, provided that no serial bond may mature on or after the first mandatory sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Last Year of Serial Maturities" and "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ( "DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. 1455035vl A -2 REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The Bonds will not be subject to payment in advance of their respective stated maturity dates. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. The proceeds will be used to refund the February 1, 2004 through February 1, 2011 maturities of the City's General Obligation Improvement Refunding Bonds, Series 1993C, dated September 1, 1993. TYPE OF PROPOSALS Proposals shall be for not less than $3,359,612 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit ") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $33,850, payable to the order of the City. If a check is used, it must accompany the proposal.. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 51100 or 1/8 of I%. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. 1455035v1 A -3 The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non - compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking ") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about 14550350 A -4 the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2- 12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223 -3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 140 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated October 14, 2002 BY ORDER OF THE CITY CLERK /s/ Karen Guilfoile Clerk 1455035v1 A -5 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: October 14, 2002 Pursuant to due call thereof, a regular meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on October 14, 2002, at P.M. for the purpose in part of authorizing the competitive negotiated sale of the $5,280,000 General Obligation Tax Increment Refunding Bonds, Series 2002C. The following members were present: and the following were absent: adoption: Member introduced the following resolution and moved its RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $5,280,000 GENERAL OBLIGATION TAX INCREMENT REFUNDING BONDS, SERIES 2002C A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City "), has heretofore determined that it is necessary and expedient to issue its $5,280,000 General Obligation Tax Increment Refunding Bonds, Series 2002C (the "Bonds ") to refund the February 1, 2004 through February 1, 2015 maturities of the City's General Obligation Tax Increment Bonds, Series 1993B, dated September 1, 1993; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meetin Pro posal O e�nin This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The Clerk or designee, shall open proposals at the time and place specified in such Terms of Proposal. 14550390 3. Terms of Proposal The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement In connection with said competitive negotiated sale, the Clerk and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. member The motion for the adoption of the foregoing resolution was duly seconded by and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: 'Whereupon the resolution was declared duly passed and adopted. 1455039v1 2 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as such minutes relate to the City's $5,280,000 General Obligation Tax Increment Refunding Bonds, Series 2002C. WITNESS my hand this day of October, 2002. Clerk 1455039v1 F XNTRTT A TERMS OF PROPOSAL $5 CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION TAX INCREMENT REFUNDING BONDS, SERIES 2002C (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Thursday, November 7, 2002, until 11:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 5:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner by which the Proposal is submitted. (a) Sealed Bidding Proposals maybe submitted in a sealed envelope or by fax (651) 223 -3046 to Springsted. Signed Proposals, without final price or coupons, maybe submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223 -3000 or fax (651) 223 -3046 for inclusion in the submitted Proposal. OR (b) Electronic Biddin .Notice is hereby given that electronic proposals will be received via PARITY For purposes of the electronic bidding process, the time as maintained by PARITY shall constitute the official time with respect to all Bids submitted to PARITY. Each bidder shall be solely responsible for making necessary arrangements to access PARITY" for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Notice of Sale. Neither the City, its agents nor PARITY`' shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY. The City is using the services of PARITY solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY is not an agent of the City. If any provisions of this Notice of Sale conflict with information provided by PARITY this Notice of Sale shall control. Further information about PARITY including any fee charged, may be obtained from: PARITY ® , 395 Hudson Street, New York City, New York 10014, Customer Support, (212) 404 -8102. 1455039v1 A -1 DETAILS OF THE BONDS The Bonds will be dated November 1, 2002, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2003. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature February 1 in the years and amounts as follows: 2004 $360,000 2005 $410,000 2006 $425,000 2007 $450,000 2008 $470,000 2009 $560,000 2010 $600,000 2011 $625,000 2012 $305,000 2013 $330,000 2014 $360,000 2015 $385,000 The City reserves the right, after � p ro p osals are o and prior to award, to increase or reduce the principal amount of the Bonds o for sale. Any such increase or reduction will be in a total amount not to exceed $125; 000 and will be made in multiples of $5, 000 in any of the maturities. In the event the princi amount of the Bonds is increased or reduced, any premium offered or any discount taken by the success ful bidder will be increased or reduced by a percentage equal to the percentage by which the principal amount of the Bonds is increased or reduce. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds, provided that no serial bond may mature on or after the first mandatory sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal, must specify "Last Year of Serial Maturities" and "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ( "DTC "), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial 1455039vl A -2 owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2011, and on any day thereafter, to prepay Bonds due on or after February 1, 2012. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturi t to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City will pledge tax increments derived from the City's Housing Districts Nos. 1 -1, 1 -2 and 1 -3 and Economic Development District No. 1 -1, 1 -2, and 1 -3, located within the . City's Development Districts No. 1. The proceeds will be used to refund the February 1, 2004 through February 1, 2015 g rY maturities of the City's General Obligation Tax Increment Bonds, Series 1993B, dated September 1, 1993. TYPE OF PROPOSALS Proposals shall be for not less than $5,229,840 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit ") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $52,800, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No 1455039v 1 A -3 proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 51100 or 1/8 of I%. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no- 1455039vl A -4 litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non - compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking ") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2- 12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 215 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated October 14, 2002 BY ORDER OF THE CITY CLERK /s/ Karen Guilfoile Clerk 1455039v1 A -5 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: October 14, 2002 Pursuant to due call thereof, a regular meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on October 14, 2002, at P.M. for the purpose in part of authorizing the competitive negotiated sale of the $3,485,000 General Obligation Open Space Refunding Bonds, Series 2002D. The following members were present: and the following were absent: adoption: Member introduced the following resolution and moved its RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $3,485,000 GENERAL OBLIGATION OPEN SPACE REFUNDING BONDS, SERIES 2002D A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City "), has heretofore determined that it is necessary and expedient to issue its $3,485,000 General Obligation Open Space Refunding Bonds, Series 2002D (the "Bonds ") to refund the October 1, 2004 through October 1, 2014 maturities of the City's General Obligation Open Space Bonds, Series 1994A, dated March 1, 1994; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The Clerk or designee, shall open proposals at the time and place specified in such Terms of Proposal. 1455038v1 3. Terms of Proposal The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement In connection with said competitive negotiated sale, the Clerk and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 1455038v1 2 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as such minutes relate to the City's $3,485,000 General Obligation Open Space Refunding Bonds, Series 2002D. WITNESS my.hand this day of October, 2002. Clerk 1455038vl 3 EXHIBIT A TERMS OF PROPOSAL $3 City of Maplewood, Minnesota General Obligation Open Space Refunding Bonds, Series 2002D (BOOK ENTRY ONLY Proposals for the Bonds will be received on Thursday, November 7, 2002, until 11:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 5:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner by which the Proposal is submitted. (a) Sealed Bidding Proposals maybe submitted in a sealed envelope or by fax (651) 223 -3046 to Springsted. Signed Proposals, without final price or coupons, maybe submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223 -3000 or fax (651) 223 -3046 for inclusion in the submitted Proposal. OR (b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARITY .For purposes of the electronic bidding process, the time as maintained by PARITY`' shall constitute the official time with respect to all Bids submitted to PARITY. Each bidder shall be solely responsible for making necessary arrangements to access PARITY for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Notice of Sale. Neither the City, its agents nor PARITY shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY. The City is using the services of PARITY solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY is not an agent of the City. If any provisions of this Notice of Sale conflict with information 9 rovided by PARITY ®, this Notice of Sale shall control. Further information about PARITY , including any fee charged, may be obtained from: 14550380 A -1 PARITY 395 Hudson Street, New York City, New York 10014, Customer Support, (212) 404 -8102 DETAILS OF THE BONDS The Bonds will be dated November 1, 2002, as the date of original issue, and will bear interest payable on April 1 and October 1 of each year, commencing October 1, 2003. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature October 1 in the years and amounts as follows: 2004 $280,000 2005 $285,000 2006 $290,000 2007 $295,000 2008 $300,000 2009 $310,000 2010 $320,000 2011 $330,000 2012 $345,000 2013 $360,000 2014 $370,000 The City reserves the right, after are o and prior to award, to increase or reduce the principal amount of the fonds of fe redfqr sale. Any such increase or reduction will be in a total amount not to exceed $75,x)00 and will be made in multiples of $S, 000 in any of the maturities. In the event the princi al amount of the Bonds is increased or reduced, any premium offered or any discount taken by the success ful bidder will be increased or reduced by a percenta e equal to the percentage by which the principal amount of the Bonds is increased or reduce Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds, provided that no serial bond may mature on or after the first mandatory sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Last Year of Serial Maturities" and "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ( "DTC "), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its 1455038v1 A -2 participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on October 1, 2011, and on any day thereafter, to prepay Bonds due on or after October 1, 2012. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. The proceeds will be used to refund the October 1, 2004 through October 1, 2014 maturities of the City's General Obligation Open Space Bonds, Series 1994A, dated March 1, 1994. TYPE OF PROPOSALS Proposals shall be for not less than $3,453,635 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit ") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $34,850, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No 1455038vl A -3 proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds -is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 51100 or 1/8 of I%. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no- 1455038v1 A -4 litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non - compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking ") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2- 12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 140 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated October 14, 2002 BY ORDER OF THE CITY CLERK /s/ Karen Guilfoile Clerk 1455038v 1 A -5 AGENDA ITEM AGENDA REPORT Azfl°n by Council � TO: City Manager er Date Endorsed FROM: Assistant City Engineer Modified Rejected SUBJECT: Gladstone South Neighborhood Improvement Project, City Project 00 -03: 1 ,J Resolution for Modification of the Existing Construction Contract, Change Order 1 DATE: October 7, 2002 Introduction /Su mmary During construction there are often unforeseen changes from the original plans and specifications. The city council will consider approving the attached resolution directing the modification of the existing construction contract. Background The changes described in this change order (CO #1, $3,134.00) are for changes in the scope of storm sewer work from what was initially planned. Budget Impact Approval of this resolution would increase the construction contract by $3,134.00; however, these expenses will fall within the original project budget. A final project reconciliation will reapportion funding based on the cost of work. Recommendation It is recommended that the city council approve the attached resolution Directing the Modification of the Existing Construction Contract for the Gladstone South Neighborhood Street Improvement Project, City Project 00 -03. CMC jW Attachments: Resolution Change Order RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 00 -03 Gladstone South Neighborhood Street Improvements and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 00 -03, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 in the amount of $3,134.00. The revised contract amount is $2,154,704.43. No revisions to the project budget are required at this time, as these changes fall within the original project budget. CHANGE ORDER DEPARTMENT OF PUBLIC WORKS MAPLEWOOD, MINNESOTA Project Name: Gladstone South Neighborhood Improvement Project Change Order No.: 1 Project No.: 00-03 Date: 10 -01 -02 Contractor: Prattalone Exc. and Grading The following changes shall be made in the contract documents: Unit Description Unit Quantity Price Total 2'X3' catch basin at Clarence and Price LS 1 $2 $2 Added structures at 1796 Gulden LS 1 $707.50 $707.50 Installing and moving structures at LS 1 $372.50 $372.50 1796 Gulden and1839 Barclay Lower and saw ex. storm structure LS 1 $54.00 $54.00 Birmingham and Price TOTAL: $3,134.00 Original Contract: $2,151,570.43 Net Change of Prior Change Order No. 1 to No. 1 : $3,134.00 Change This Change order. $3,1340.00 Revised Contract: $2,154704.43 Approved Recommended Engineer w v ?r Agreed to by Contractor by Its Title GLADSTONE SOUTH COST BREAKDOWN 00-03 CHANGE ORDER COST BREAKDOWN DESCRIPTION QUANTITY UNIT PRICE TOTAL ADDED STRUCTURE AT CLARENCE AND PRICE 2'x3' CB 1 $ 2 $ 2 $ 2,000.00 ADDED STRUCTURE @ 1796 GULDEN 24 "X24 "X12" TEE 1 $ 550.00 $ 550.00 12" HDPE PIPE 1 $ 157.50 $ 157.50 $ 707.50 MOVING STRUCTURE AT 1 839 BARCLAY BACKHOE -710 1.5 hr $ 113.00 $ 169.50 LABOR 1.5 hr $ 54.00 $ 81.00 INSTALLING STRUCTURE AT 1796 BARCLAY BACKHOE -330 0.5 hr $ 136.00 $ 68.00 LABOR 1 hr $ 54.00 $ 54.00 $ 372.50 LOWER STRUCTURE AT BIRMINGHAM AND PRICE LABOR 1 hr $ 54.00 $ 54.00 $ 54.00 TOTAL $ 3,134.00 AGENDA ITEM AGENDA REPORT mien by Council TO: City Manager Date— ..._ z Endoe - y.s FROM: Assistant City Engineer Modffied - f a SUBJECT: White Bear Avenue Sidewalk at Highway 36, City Project 02 -19 Resolution Approving Conditions of Mn /DOT Right -of -Way Permit Establish Project Budget DATE: October 7, 2002 Introduction The Maplewood Public Works Department had been directed to investigate the feasibility of constructing a sidewalk along White Bear Avenue through the Highway 36 corridor area. A design has been prepared and submitted to Mn /DOT for approval. The City of Maplewood has been granted Mn /DOT approval to proceed with construction pending the approval of the conditions of the permit. The city council will consider a resolution approving the conditions of the Mn /DOT right -of -way agreement. In addition, the city council will consider establishing a project budget for the project. Background Final action on the permit requires that the city council approve a resolution, a copy of which is attached, that indemnifies Mn /DOT and requires the City of Maplewood to assume all liabilities, obligations or responsibilities described in the permit and pertaining to the construction, maintenance, operations and supervision of the sidewalk, bituminous curb, modular block wall and utilities located within the Trunk Highway 36 right -of -way. This is a standard agreement where the city remains responsible for the project as the owner. A project fund has not yet been established, yet some costs have been incurred. In an effort to keep costs down, the construction of the sidewalk will be done with city maintenance forces. In addition, some expenses will also be covered from the street maintenance budget, from materials currently in inventory. Expenses requiring project funding include new material purchases and consultant fees for plan preparation. It is recommended that a project budget of $15,000 be established. Funding is proposed to come from the Contingency Fund. If there are additional expenses beyond the $15,000, it is anticipated that those costs can be covered from the street maintenance budget. Recommendation It is recommended that the city council approve the attached resolution Approving the Conditions of Right -of -Way Agreement with the Minnesota Department of Transportation. In addition, it is recommended that the city council approve a project budget of $15,000 and that the Finance Director be authorized to make the necessary transfers from the Contingency Fund to establish the budget for the White Bear Avenue Sidewalk at T.H. 36 Project 02 -19. CIVIC jW Attachments — Resolution Addendum to Permit M -US -02 -0696 Location map & plan sheet �l CERTIFICATION STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD The undersigned, City Clerk of the City of Maplewood, Ramsey County, Minnesota, hereby certifies that the attached hereto is a true and correct copy of Resolution No. XX adopted by the City Council of the City of Maplewood at a lawful meeting duly called and held on October 14, 2002, at which a quorum was present and acting throughout of the original on file in the office of the City Clerk, City of Maplewood, Ramsey County, Minnesota. Karen Guilfoile, City Clerk (SEAL) Dated: October 14, 2002 CITY OF MAPLEWOOD RAMSEY COUNTY, MINNESOTA RESOLUTION NO. XXXXX RESOLUTION APPROVING CONDITIONS OF RIGHT -OF -WAY AGREEMENT WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION WHEREAS, the City of Maplewood wishes to construct a concrete pedestrian walkway within the Trunk Highway 36 right -of -way along the west side of White Bear Avenue, and WHEREAS, the pedestrian sidewalk will be located within the corporate limits of Maplewood, WHEREAS, the City of Maplewood has been granted an approved right -of -way permit for the purpose of constructing said pedestrian walkway, pending receipt of a Hold Harmless Resolution as required by the Commissioner of Transportation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA THAT: The City of Maplewood agrees to indemnify, save and hold harmless the State of Minnesota and its agents and employees of and from the claims, demands, actions or causes of actions arising out of or by reason of the granting of right -of -way permit M -US -02 -0696. The City further assumes all liabilities, obligations or responsibilities described in permit M -US -02 -0696 and pertaining to the construction, maintenance, operations and supervision of the sidewalk, bituminous curb, modular block wall, and utilities located within the Trunk Highway 3 6 right -of -way. Adopted by the City Council of Maplewood this 14' day of October, 2002 Robert Cardinal, Mayor AYES: NAYS: ATTEST: Karen Guilfoile, City Clerk ADDENDUM to Permit M -US -02 -0696: * The city of Maplewood is Permittee and contact person is Chris Cavett, 651- 770 -4554. By the execution of this permit and, attachment of a certified resolution, city of Maplewood indemnifies the State of Minnesota and assumes all liabilities, obligations or responsibilities described herein pertaining to the construction, maintenance, operations and supervision of sidewalk, bituminous curb, modular block wall and utility modifications located within the Trunk Highway No. 36 right of way. Said agreement has been made between all the parties referenced herein and is done by their free will for public purposes. * The construction, maintenance, operations and supervision of sidewalk, bituminous curb, modular block wall and utility modifications the shall be at no expense to the Minnesota Department of Transportation. This permit is non - exclusive and is granted subject to the rights of others, including, but not limited to public utilities, which may occupy said right of way. * Any and all maintenance of the sidewalk, bituminous curb, modular block wall and utility modifications located within the Minnesota Department of Transportation right of way, shall be provided by the Permittee; this includes, ° but is not limited to, the plowing and removal of snow, the sweeping and removal of sand /refuse and solid debris, installation and removal of regulatory signs, regular maintenance of all sidewalk surfaces including joint and crack repair, repainting (or cleaning) of graffiti from sidewalk, erosion control, slope repair and perpetuation of drainage; cleaning and repair of drainage structures, and the general maintenance of right of way in good condition. * The Permittee shall hold harmless and indemnify the State of Minnesota, its Commissioner of Transportation and employees and its successors and assigns, from liability claims for damages because of bodily injury, death, property damage, sickness, disease, or loss and expense arising from the use of the portion of highway right of way over which this permit is granted. The Permittee shall hold harmless and indemnify the State of Minnesota, its Commissioner of Transportation and employees and its successors and assigns from claims arising or resulting from the temporary or permanent termination of user rights on any portion of highway right of way over which this permit is granted. The Permittee will hold harmless and indemnify the State of Minnesota, its Commissioner of Transportation and employees from claims resulting from temporary or permanent changes in drainage patterns resulting in flood damage. * The Permittee (for itself, its contractors, subcontractors, its materialmen, and all other persons acting for, through or under it or any of them), covenants that no laborers', mechanics', or materialmens' liens or other liens or claims of any kind whatsoever shall be filed or maintained by it or by any subcontractor, materialmen or other person or persons acting for, through or under it or any of them against the work and /or against said lands, for or on account of any work done or materials furnished by it or any of them under any agreement or any amendment or supplement thereto; agrees to indemnify and hold harmless the State of Minnesota from all such liens and claims. %1­ - I - The Permittee shall not dispose of any materials regulated by any governmental or regulatory agency onto the ground, or into any body of water, or into any container on the State's right of way. In the event of spillage of regulated materials, the Pernlittee shall provide for cleanup of the spilled material and of materials contaminated by the spillage in accordance with all applicable federal, state and local laws and regulations, at the sole expense of the Permittee. * Any use permitted by this permit shall remain subordinate to the right of the Minnesota Department of Transportation to use the property for highway and transportation purposes. This permit does not grant any interest whatsoever in land, nor does it establish a permanent park, recreation area or wildlife or waterfowl refuge facility that would become subject to Section 4 (f) of the Federal -Aid Highway Act of 1968, nor does this permit establish a Bikeway or Pedestrian way which would require replacement pursuant to Minnesota Statutes Section 160.264. This permit shall be subject to cancellation and termination by the Minnesota Department of Transportation, with or without cause, by giving the Permittee 60 days written notice of such intent. Upon said notice. of cancellation the bituminous trail, plate beam guardrail, drainage structures and culvert extensions, riprap, vinyl coated wire fencing, signage and landscaping shall be removed within 60 days, at no cost to the Minnesota Department of Transportation, by the Permittee and at the sole expense of the Permittee. Upon cancellation of said permit, or any portion thereof, the Permittee will be required to return and restore the area to a condition satisfactory to the Minnesota Department of Transportation Division Engineer. -2- PROJECT LOCATION ?FT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER DATE: � `�' � MN. LJC. 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MOMW Z� �. �? �� ° ¢o� �� : {W o0 I I j f O} xv�� No M 2w w x it x I a Lli o f �, I I a 1 �� �¢Z p� ° i-noo �wc�aa: e �m� Q I 1 �' n.F- o_ w� ° i i' I a` f f Q I X= Q- Z p �'' U z¢ I U I I 1�6 w f 11 m 1 a of¢ (f) Z �° {�' � I I I ye Z z Q 5¢ ('X021.4.4.4 50 +b 'b1S o I f f j¢� z J V) 0 llb'M ONINId132� dN3 �- p, I �p 1 113- f f m: Zp0 =¢ W o I I ° W a 1 1 cn ¢ 03:0 LU of p0 j 0Q ~ l 1 1= J on U U O 1 ¢(L l p -F_w QD Z� Z ° liU I 1 I _i -J LL. �O�W > p U0 <H J ¢ �U�m U ¢* CV ►7 d / l i / t 1 I I I 6 MP . Lull- 900\1HS- NVId \900Z6£6 -• \:1 (90'4L) GVWN 311.4 NSIO wDLL:LL ZOOZ 1 6Z 6 ny :31V0 101 AGENDA ITEM Action by Council AGENDA REPORT Date TO: City Manager Endorsed Modified FROM: Charles Ahl Director of Public Works/City E Dejected y g eer � SUBJECT: Resolution Requesting Stop Sign at County Road B and Hazelwood Street DATE: October 7, 2002 Introduction Ramsey County has jurisdiction over County Road B and all approach roads. This jurisdiction controls decision on the location of stop signs. Approval of a resolution requesting that Ramsey County install 4 -way stops at County Road B and Hazelwood Street is recommended. Background A number of residents, as well as John Glenn Middle School, have approached the city regarding the need for properly controlling traffic movements at County Road B and Hazelwood Street. A couple of years ago, Maplewood contracted with a traffic engineer from SEH Engineers, Inc. of Vadnais Heights to review the traffic movements in the area. SEH recommended that a 4 -way stop at this location was appropriate for the area. A portion of the basis for the SEH recommendation was that the area contained a number of 4 -way stops (Cope /Hazelwood, English /County Road B, and Prosperity /County Road B) such that uniformity of traffic control would be expected by area drivers. In addition, recent changes to school busing requirements have added a number of pedestrian crossings to the intersection. The Maplewood Police Department has reported a number of incidences at the intersection and is in support of the 4 -way stop control. The Ramsey County Highway Department and the Maplewood Engineering staff have not conducted a detailed intersection analysis for a stop sign at this location; although it is anticipated that the previous SEH study covers this requirement. The county board, upon receiving a resolution from the city, will determine whether the stop sign is warranted based upon a recommendation from the county traffic engineer. The county's traffic engineer believes a 4 -way stop would be appropriate at this location. Approval of the resolution is recommended. The stop sign, if approved, may still be installed this fall. Recommendation It is recommended that the City Council adopt the attached resolution that requests a 4 -way stop sign installation at County Road B and Hazelwood Street. RCA jW Attachments: Project Map Resolution Intersection `IS AVE. F3L6 SHERREN AVE. K uckle Head Lake < :DA\ I Cf) COPE CT. 9 COPE AVE. LARK LA � 1 1 AVE. Is V) RD. � � � LAURIE RD. RD. n d S AND HURST AV E. ,+Clod r ne E BURr\ AV. I AVE. ���` m 7- V) ELDR IDG AVE. _j p,VE. z IBELMONJ LN. W I 1 0 �`�� � AV E. 0 ISKILLMAN AVE. I ,In DHW U) > Robinhood 0 Pork Ld 0 ek z k < Cf) FR ST AVE. 0 D cc 4 -------------- _LARK A LAU Sherwood F-- O:f Pork z MAVE. CO. F BURKE AVE John Glenn 64 71@ < GA TEWAY HARRIS AVE. r1j ROSEWOOD AVE D ROSEW 0 - [R Y AN AV, �� 3 AVE. S. >- 0— I cc ,� 28 Lull I-%, I I &a SIC 9,1 AVE. t__ a no scale =GRA VIK ING ND VIEW AJE. LOCATION MAP RESOLUTION REQUESTING 4 -WAY STOP CONDITION COUNTY ROAD B AND HAZELWOOD STREET WHEREAS, Ramsey County has jurisdiction of County Road B between English Street and White Bear Avenue within the City of Maplewood, and WHEREAS, residents along this segment of roadway are concerned with the overall roadway safety, and WHEREAS, a previous engineering study identified a recommendation of a 4 -way stop condition at County Road B and Hazelwood Street to be consistent with area traffic movements and a safety enhancement for Maplewood area residents. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: Ramsey County is hereby requested to install a 4 -way stop control condition at County Road B and Hazelwood Street. Adopted this 14 day of October 2002. Agenda # MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: October 8, 2002 RE: Off -Sale Liquor License Tntroducti on Action by Council Date Eii or ed Modified Rejected Linda Bigelbach has submitted an application for an off -sale liquor license to be located at Cub Foods, Inc., 100 West County Road B. The off -sale establishment (Cub Food Liquor) will be attached to the current Cub Food Store with a separate entrance into the off -sale and no access to the Cub Food Store. Background As required by city ordinances, the necessary background investigation was completed by the Police Department on Ms. Bigelbach. The following checks were completed: State and Federal criminal history check, State motor vehicle and driver's license file, State and National Wants and Warrants, and any law enforcement contact with: St. Paul, Minneapolis, and Maplewood. There was nothing found that would prohibit her from holding a liquor license in the City. Ms. Bigelbach has been given a copy of the City Code of Ordinances that apply to being an intoxicating liquor license holder and has met with Acting Chief Thomalla regarding alcohol compliance procedures. Ms. Bigelbach will be unable to attend the council meeting as she is out on maternity leave but there will be a representative present from the Cub Food Store. Recommendation The off -sale liquor license is submitted for council approval. Agenda # I (Al MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: October 8 2002 RE: Council Meeting Change of Date ActiosbyCamW Date Endorsed o'er Rejected The November 11, 2002 council meeting falls on Veteran's Day. It is recommended to reschedule the council meeting for November 12, 2002, in accordance with city policy and procedures. Agenda Item To the Citizens of School District 622: A cne by Council Date EriQOLSCB MOdWiCLt Rejected The school district is conducting a levy referendum on the November 5, 2002 general election ballot. As mayor and city council members of Maplewood, we would like to emphasize the need for strong high quality schools in our communities. Excellence in our schools helps all of us maintain the strength of neighborhoods and our communities overall. Healthy and well funded schools provide the critical educational infrastructure for our communities that in the long run protect and enhance property values in our cities. As mayor and council members, we respectfully ask that you research the facts regarding the referendum and subsequently make a wise, knowledgeable and educated decision on November 5, 2002. Robert Cardinal, City of Maplewood Kenneth Collins, Council Member Kathleen Juenemann, Council Member Marvin Koppen, Council Member Julie Wasiluk, Council Member