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Home My WebLink About2011 10-24 City Council PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 24, 2011 City Hall, Council Chambers Meeting No. 21-11 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1. Acknowledgement of Maplewood Residents Serving the Country. C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of October 05, 2011, City Council Workshop Minutes 2. Approval of October 10, 2011, City Council Workshop Minutes 3. Approval of October 10, 2011, City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. 3M Presentation, Thomas J. Heim – Director of Administrative Services G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of Conditional Use Permit Review – Xcel Substation, 1480 County Road D 3. Approval of Summary Publication – Renewable Energy Ordinance 4. Approval of 2011 Budget Transfers 5. Approval of Resolution TH 36/English Street Interchange Improvement, City Project 09-08, Authorizing Additional Consulting Services and Adopting Project Budget 6. Approval of Temporary Gambling Resolution and Fee Waiver – MMFL Media for Shoua Yang Benefit H. PUBLIC HEARINGS I. UNFINISHED BUSINESS 1. Trash Collection System Analysis – Update on Negotiations with Allied Waste Services 2. Approval of Charitable Gambling Fund Proposed Awards J. NEW BUSINESS 1. 2012 Mill & Overlays, City Project 11-15, Resolution Accepting Feasibility Study and Calling for Public Hearing K. VISITOR PRESENTATIONS L. AWARD OF BIDS M. ADMINISTRATIVE PRESENTATIONS 1. Cancellation of November 7, 2011 City Council – Manager Work Session N. COUNCIL PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Agenda Item E1 October 5, 2011 City Council Manager Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:15 p.m., Monday, October 5, 2011 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:27 p.m. by Mayor Rossbach. B. ROLL CALL Will Rossbach, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present – Arrived at 5:37 p.m. James Llanas, Councilmember Present John Nephew, Councilmember Present C. APPROVAL OF AGENDA Councilmember Llanas moved to approve the agenda as submitted. Seconded by Councilmember Nephew Ayes – All The motion passed. D. UNFINISHED BUSINESS 1. Trash Collection System Analysis – Review of Trash Collection System Proposals – Portions of this Meeting may be Closed Pursuant to State Statute 13D.05 Sub3b Environmental Planner Finwall presented the staff report. City Attorney Kantrud addressed the council regarding the confidential nature of the material and the open meeting law Statute. Mayor Rossbach explained the reasons he felt this meeting was necessary. The Council discussed the proposals received for organized trash collection. Dan Krivit, City Consultant from Foth Infrastructure and Environment, LLC answered questions of the City Council. The following people addressed and asked a question of the Council: 1. Carol Chinquist, 539 Bellwood Avenue 2. Gene Wegleitner, Gene’s Disposal Services 3. James Chinquist, 539 Bellwood Avenue E. NEW BUSINESS None. F. ADJOURNMENT Mayor Rossbach adjourned the meeting at 7:46 p.m. Packet Page Number 1 of 116 January 10, 2011 City Council Manager Workshop Minutes 1 Agenda Item E2 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:15 p.m., Monday, October 10, 2011 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:15 p.m. by Mayor Rossbach. B. ROLL CALL Will Rossbach, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present James Llanas, Councilmember Present – Arrived at 5:26 p.m. John Nephew, Councilmember Present C. APPROVAL OF AGENDA Councilmember Nephew moved to approve the agenda as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. D. UNFINISHED BUSINESS 1. Presentation on Emergency Management Planning Fire Chief Lukin gave an overview of Emergency Management Planning process. Christy Gishstopher from the Ramsey County presented the Emergency Management Planning process and answered questions of the council. 2. Discussion on City Council and Council Commissions Records Retention Policies and Procedures City Clerk Guilfoile and IT Director Fowlds presented the staff report and answered questions of the council. City Manager Antonen and Assistant City Manager Ahl gave additional input to the council. 3. Review of Capital Project Costs and Funding Assistant City Manager Ahl and Finance Manager Bauman presented the staff report and answered questions of the council. Packet Page Number 2 of 116 January 10, 2011 City Council Manager Workshop Minutes 2 E. NEW BUSINESS None. F. ADJOURNMENT Mayor Rossbach adjourned the meeting at 6:58 p.m. Packet Page Number 3 of 116 October 10, 2011 City Council Meeting Minutes 1 Agenda Item E3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, October 10, 2011 Council Chambers, City Hall Meeting No. 20-11 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:11 p.m. by Mayor Rossbach. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Will Rossbach, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present James Llanas, Councilmember Present John Nephew, Councilmember Present D. APPROVAL OF AGENDA Councilmember Nephew added item N1 Grand Reopening at the Maplewood Community Center to the agenda. Councilmember Juenemann added item N2 City Cleanup this Saturday to the agenda. Councilmember Koppen added item N3 Charitable Gambling to the agenda. Councilmember Nephew moved to approve the agenda as amended. Seconded by Councilmember Llanas Ayes – All The motion passed. E. APP ROVAL OF MINUTES 1. Approval of September 26, 2011 City Council Workshop Minutes Councilmember Nephew asked that candidate Lisa Hlavenka be removed from the candidate list for agenda item D1 Board & Commission Interviews as she had withdrawn her name from the list of candidates. Councilmember Nephew moved to approve the September 26, 2011 City Council Workshop Minutes as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. Packet Page Number 4 of 116 October 10, 2011 City Council Meeting Minutes 2 2. Approval of September 26, 2011 City Council Meeting Minutes Councilmember Nephew asked that the typo in H1 Renewable Energy Ordinances – First Reading be changed from indicted to indicated. Councilmember Llanas moved to approve the September 26, 2011 City Council Meeting Minutes as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Presentation by Roseville School District [Superintendant Thein] Superintendant Dr. John Thein and Board Clerk Tom Ring from the Roseville School District addressed the council and spoke about Roseville Area Schools. 2. Consider Reappointment of James Meehan to Police Civil Service Commission Assistant City Manager Ahl presented the staff report and Councilmember Nephew moved to approve the Resolution Reappointing James Meehan to the Police Civil Service Commission. RESOLUTION NO. 11-10-631 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to serve on the following commissions: Police Civil Service Commission James Meehan, term expires December 31, 2014 Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Appointment to the Board of Water Commissioners Councilmember Nephew moved to approve the Appointment of Mayor Rossbach to the Board of Water Commissioners. Seconded by Councilmember Koppen Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Juenemann moved to highlight agenda items G7 and G11; and pull agenda items G8 and G9 for further discussion. Councilmember Nephew moved to pull agenda item G10 for further questions. Packet Page Number 5 of 116 October 10, 2011 City Council Meeting Minutes 3 Councilmember Juenemann moved to approve agenda items G1 thru G12. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE $ 607,269.30 Checks # 85258 thru # 85301 dated 9/27/11 $ 321,660.42 Disbursements via debits to checking account dated 9/19/11 thru 9/23/11 $ 988,123.94 Checks # 85302 thru # 85346 dated 9/27/11 thru 10/4/11 $ 254,290.77 Disbursements via debits to checking account dated 9/23/11 thru 9/29/11 $ 2,171,344.43 Total Accounts Payable PAYROLL $ 505,298.22 Payroll Checks and Direct Deposits dated 9/30/11 $ 725.00 Payroll Deduction check # 9984920 dated 9/30/11 $ 506,023.22 Total Payroll $ 2,677,367.65 GRAND TOTAL Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of Resolution for Temporary Gambling Permit – Church of the Presentation of the Blessed Virgin Mary Councilmember Juenemann moved to approve the Resolution for a Temporary Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary. Seconded by Councilmember Koppen Ayes – All The motion passed. Packet Page Number 6 of 116 October 10, 2011 City Council Meeting Minutes 4 3. Approval of Authorization to Dispose of Old Financial Records Councilmember Juenemann moved to approve the Authorization to Dispose of Old Financial Records. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval of Annual Maplewood Historical Society Payment Councilmember Juenemann moved to approve the Annual Maplewood Historical Society Payment. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of Rates for Police and Fire Services Provided to the City of Landfall for 2012 Councilmember Juenemann moved to approve the Rates for Police and Fire Services Provided to the City of Landfall for 2012. Seconded by Councilmember Koppen Ayes – All The motion passed. 6. Consider Approval of Contract with Charles Bethel for 2012 Human Resources Attorney Services Councilmember Juenemann moved to approve the Contract with Charles Bethel for 2012 Seconded by Councilmember Koppen Ayes – All The motion passed. 7. Approval of Resolution Accepting Donation from Home Depot for Public Works Mayor Rossbach gave a brief report on the donation from Home Depot with Deputy Public Works Director Thompson giving additional information. Councilmember Juenemann moved to approve the Resolution Accepting a Donation from Home Depot for Public Works. Seconded by Councilmember Koppen Ayes – All The motion passed. 8. Approval of Stop Sign Policy Revision Deputy Public Works Director Thompson gave a brief report to the council. Councilmember Juenemann moved to approve the Stop Sign Policy Revision. Seconded by Councilmember Koppen Ayes – All The motion passed. Packet Page Number 7 of 116 October 10, 2011 City Council Meeting Minutes 5 9. Project Update, July 16th Storm Clean-up and Investigation, City Project 11-19 Deputy Public Works Director Thompson updated the council on the July 16th Storm Clean-up and Investigation, City Project 11-19. 10. Conditional Use Permit Review for Rolling Hills Manufactured Home Park, 1316 Pearson Drive Deputy Public Works Director Thompson answered questions of the council. Councilmember Juenemann moved to approve the Conditional Use Permit Review for Rolling Hills Manufactured Home Park, 1316 Pearson Drive. Seconded by Councilmember Koppen Ayes – All The motion passed. 11. Acceptance of Grants to Attend the International Green Code Council Final Action Hearings Assistant City Manager Ahl presented the staff report. Councilmember Juenemann moved to approve the Acceptance of Grants to Attend the International Green Code Council Final Action Hearings. Seconded by Councilmember Koppen Ayes – All The motion passed. 12. Consider Resolution Adopting 2012 Rates for Utilities Councilmember Juenemann moved to approve the Resolution Adopting 2012 Rates for Utilities. RESOLUTION 11-10-632 ADOPTION OF THE 2012 RATES FOR UTILITIES: SANITARY SEWER ENVIRONMENTAL UTILITY (STORM WATER) WATER SURCHARGE (N ST PAUL and ST PAUL) WHEREAS, the City of Maplewood has established utility rates, and WHEREAS, city staff has reviewed the utility rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated sanitary sewer rates with a 3% increase shall become effective beginning January 1, 2012, with fees set as follows: St. Paul Billing District: Rate per 100 cubic feet $2.82 Minimum Charge (per quarter) $15.86 Packet Page Number 8 of 116 October 10, 2011 City Council Meeting Minutes 6 North St. Paul, Roseville, Little Canada and Woodbury Billing Districts: Rate per 1,000 gals. $3.77 Minimum Charge (per quarter) $15.86 2. The updated Environmental Utility Fund rates with a 10% increase shall become effective beginning January 1, 2012, with quarterly rates set at $18.84 ($6.28 per month). 3. The updated water surcharge rates for the North St. Paul Water District shall become effective beginning January 1, 2012, with fees set as follows: $1.20 per account per month 4. The updated water surcharge rates for the St. Paul Water District shall become effective beginning January 1, 2012, with fees set as follows: 4.4% of the St. Paul water charge. 5. The updated utility rates are approved for all related services received on or after January 1, 2012. 6. The rates shown will be reviewed by staff on an annual basis with recommendations for revisions brought to the city council for consideration. Seconded by Councilmember Koppen Ayes – All The motion passed. H. PUBLIC HEARING None. I. UNFINISHED BUSINESS Councilmember Nephew made a motion to suspend the rules to hear item J2 Consider 2012 Charitable Gambling Funds Request now out of order on the agenda. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Design Plan Revision for Dearborn Meadow Twin Home on Castle Drive, East of White Bear Avenue City Planner Ekstrand presented the staff report and answered questions of the council. Councilmember Llanas moved to approve the Design Plan Revision for Dearborn Meadow Twin Home on Castle Drive, East of White Bear Avenue. Seconded by Councilmember Juenemann Ayes – All The motion passed. Packet Page Number 9 of 116 October 10, 2011 City Council Meeting Minutes 7 2. Trash Collection System Analysis - Request for Authorization to Negotiate a Draft Trash Collection Contract with the Top Ranked Proposer Environmental Planner Shann Finwall presented the staff report and answered questions of the council. The following people spoke: 1. Ginny Yingling, Maplewood 2. Diana Longrie, Maplewood 3. Bob Zick, North St. Paul Councilmember Llanas moved to authorize staff to negotiate with Allied Waste Services for City- wide Residential Trash Collection Services. This recommendation and the evaluation process are consistent with the requirements of the City’s RFP. If City staff and Allied Waste Services are unable to negotiate the details of a final draft contract based on the RFP and Allied’s proposal, then City staff should have the authority to end negotiations with Allied and begin negotiations with the second ranked proposer, and so on, as outlined in the RFP. Seconded by Councilmember Juenemann Ayes – Councilmembers Juenemann, Llanas, Nephew and Mayor Rossbach Nays – Councilmember Koppen The motion passed. 3. Renewable Energy Ordinance – Second Reading Environmental Planner Shann Finwall presented the staff report and answered questions of the council. Councilmember Nephew moved to approve the Renewable Energy Ordinance – Second Reading with the changing of the wording for Building-Integrated Photovoltaic System to Building-Integrated Solar Systems on page 10 Section 4.a. and page12 Section 4.c.4.b. of the ordinance. ORDINANCE NO. 914 AN ORDINANCE TO THE MAPLEWOOD MUNICIPAL CODE REGARDING RENEWABLE ENERGY SYSTEMS (Wind, Solar, Geothermal) (Changes made by the City Council during the second reading or required for clarification based on changes made are underlined if added and stricken if deleted) The Maplewood City Council approves the following addition to the Maplewood Code of Ordinances. This ordinance creates a new renewable energy ordinance which will be placed in the Environment Chapter (Chapter 18) of the city code. Section 1. Scope. This ordinance applies to the regulations of on-site renewable energy systems within the City of Maplewood, Ramsey County, MN. The ordinance focuses on wind turbines, solar systems, and geothermal ground-source heat pumps which are located on the site for which the generation of energy will be used, with excess energy distributed into the electrical grid. Packet Page Number 10 of 116 October 10, 2011 City Council Meeting Minutes 8 Section 2. Purpose and Intent. It is the goal of the city to provide a sustainable quality of life for the city’s residents, making careful and effective use of available natural resources to maintain and enhance this quality of life. Cities are enabled to regulate land use under Minnesota Statutes 394 and 462 for the purpose of “promoting the health, safety, morals, and general welfare of the community. As part of this regulatory power, Maplewood believes it is in the public interest to encourage renewable energy systems that have a positive impact in energy conservation, with limited adverse impact on the community. While Maplewood strongly encourages increased energy conservation and improved energy efficiency, the city also finds that increased use of appropriate renewable energy systems will be an important part of improving urban sustainability. The renewable energy regulations are intended to supplement existing zoning ordinances and land use practices, and ensure these systems are appropriately designed, sited and installed. These regulations are in place to balance the need to improve energy sustainability through increased use of renewable energy systems with concerns for preservation of public health, welfare, and safety, as well as environmental quality, visual and aesthetic values, and existing neighborhood social and ecological stability. With these regulations, Maplewood is concerned that renewable energy systems, particularly wind energy systems, be designed to minimize the negative impacts on bird and bat species which are vulnerable to mortality from these energy gathering machines. Section 3. Wind Energy Sources and Systems a. Definitions, Wind Energy Sources and Systems The following words, terms and phrases, when used in this Section, shall have the meaning provided herein, except where the context clearly indicates otherwise: Feeder Line. Any power line that carries electrical power from one or more wind turbines or indi- vidual transformers associated with an individual wind turbine to the point of interconnection with the electric power grid. In the case of interconnection with the high voltage transmission systems the point of interconnection shall be the substation serving the WECS. Front Yard. A front yard is any part of a yard located between a structure and a street right-of-way line. A corner lot shall have a front yard on each street frontage. Ground mounted WECS. Freestanding WECS mounted to the ground with footings or other apparatus. Large WECS. A WECS of equal to or greater than 100 kW in total nameplate generating capacity. The energy must be used on-site with excess energy distributed into the electrical grid. Large WECS are limited to one-hundred twenty five (125) feet in height. Property Line. The boundary line of the area over which the entity applying for WECS permit has legal control for the purposes of installation of a WECS. This control may be attained through fee title ownership, easement, or other appropriate contractual relationship between the project developer and landowner. Rear Yard. A rear yard is the yard that is opposite and most parallel to the front yard. Roof Mounted WECS. A WECS utilizing a turbine mounted to the roof of a structure. Side Yard. A side yard is any yard between any part of a structure and the side property line. Packet Page Number 11 of 116 October 10, 2011 City Council Meeting Minutes 9 Significant Tree. Any tree defined as a Significant Tree in the city’s tree preservation ordinance. means a healthy tree measuring a minimum of six (6) inches in diameter for hardwood deciduous trees, eight (8) inches in diameter for coniferous/evergreen trees, twelve (12) inches diameter for softwood deciduous tree, and specimen tree of any species twenty-eight (28) inches in diameter or greater as defined herein. Buckthorn or others noxious woody plants as determined by the city not considered a significant tree species at any diameter. Small WECS. A WECS of less than 100kW in total nameplate generating capacity. The energy must be used on-site with excess energy distributed into the electrical grid. Small WECS are limited to sixty (60) feet in height. Tower. Vertical structures that support the electrical generator, rotor, and blades, or the meteorological equipment. Tower Height. The total height of the WECS, including tower, rotor, and blade to its highest point of travel. Turbine Cut-In Speed. The lowest wind speed at which turbines generate power to the utility system. Wind Energy. Kinetic energy present in wind motion that can be converted into electrical energy. WECS. A Wind Energy Conversion System which is an electrical generating facility comprised of one or more wind turbines and accessory facilities, including but not limited to, power lines, transformers, substations and metrological towers that operate by converting the kinetic energy of wind into electrical energy. The energy must be used on-site with excess energy distributed into the electrical grid. Wind Energy System. An electrical generating facility that consists of a wind turbine associated controls and may include a tower. Wind Turbine. A wind turbine is any piece of electrical generating equipment that converts the kinetic energy of blowing wind into electrical energy through the use of airfoils or similar devices to capture the wind. Zoning Official. Zoning official is any person designated by the city manager to administer and enforce the city’s zoning code. b. WECS Districts 1. Large WECS Districts. (a) Ground and Roof Mounted Large WECS shall be allowed with approval of a conditional use permit as outlined in section d (conditional use permit procedure) in the following zoning districts and land use designations: (1) In all properties located in commercial zoning districts (Heavy Manufacturing, Light Manufacturing, Business Commercial, Business Commercial Modified, Limited Business Commercial, Commercial Office, Neighborhood Commercial, Shopping Center). (2) In all properties located in multiple dwelling residential zoning districts (Multiple Dwelling Residential and Multiple Dwelling Residential Townhouse) for purposes of shared WECS energy production among the residential dwelling units. Packet Page Number 12 of 116 October 10, 2011 City Council Meeting Minutes 10 (3) In all properties approved as a planned unit development for purposes of shared WECS energy production among the businesses/organizations, residential dwelling units, or adjoining businesses/organizations/residential dwelling units. (4) In all properties guided as Government or Institutional in the city’s Land Use Designations of the Comprehensive Plan. (b) Ground and Roof Mounted Large WECS shall be prohibited in all properties guided as park or open space in the city’s Land Use Designations of the Comprehensive Plan. 2. Small WECS Districts. (a) Roof Mounted Small WECS shall be deemed permissible in all zoning districts. (b) Ground Mounted Small WECS shall be deemed an accessory structure, permissible in the following zoning districts and land use designations: (1) In all properties located in commercial zoning districts (Heavy Manufacturing, Light Manufacturing, Business Commercial, Business Commercial Modified, Limited Business Commercial, Commercial Office, Neighborhood Commercial, Shopping Center). (2) In all properties located in multiple dwelling residential zoning districts (Multiple Dwelling Residential and Multiple Dwelling Residential Townhouse) for purposes of shared WECS energy production among the residential dwelling units. (3) In all properties approved as a planned unit development for purposes of shared WECS energy production among the businesses/organizations, residential dwelling units, or adjoining businesses/organizations/residential dwelling units. (4) In all properties guided as Government or Institutional in the city’s Land Use Designations of the Comprehensive Plan. (5) In all properties guided as park in the city’s Land Use Designations of the Comprehensive Plan. (c) Ground Mounted Small WECS shall be deemed an accessory structure, permissible in double or single dwelling residential zoning districts if the following neighborhood consent requirements are met: Written consent of one hundred (100) percent of the owners or occupants of privately or publicly owned real estate that are located adjacent (i.e., sharing property lines) on the outer boundaries of the premises for which the permit is being requested, or in the alternative, proof that the applicant’s property lines are one-hundred fifty (150) feet or more from any house. Where an adjacent property consists of a multiple dwelling or multi-tenant property, the applicant need obtain only the written consent of the owner or manager, or other person in charge of the building. Such written consent shall be required on the initial application and as often thereafter as the officer deems necessary. c. Placement and Design 1. Ground Mounted WECS. Packet Page Number 13 of 116 October 10, 2011 City Council Meeting Minutes 11 (a) Height (1) Large WECS shall have a total height, including tower and blade to its highest point of travel, of no more than one-hundred twenty- five (125) feet. (2) Small WECS shall have a total height, including tower and blade to its highest point of travel, of no more than sixty (60) feet. (b) Placement (1) Large WECS shall be located as follows: a) Shall not be located between a principal structure and a public street, unless the city determines that such a location would lessen the visibility of the Large WECS or would lessen the negative impacts of such a WECS on nearby properties. b) Have a minimum setback distance from the base of the monopole of one (1) times the height from any property line, electric substation, transmission line, or other WECS. In addition, the setback distance must be increased by twenty-five (25) feet from any property that is zoned or planned for residential. c) Have a minimum setback distance from the base of the monopole of one and one-half (1-1/2) times the height from any public right of way, occupied structure, or public use area. d) Have a minimum setback distance from the base of the monopole of six hundred (600) feet from any property guided as park or open space in the city’s Land Use Designations of the Comprehensive Plan. e) Have a minimum setback distance from the base of the monopole of one-fourth (¼) mile or one thousand three hundred and twenty (1,320) feet from any bluff. (2) Small WECS shall be located a) Shall not be located between a principal structure and a public street, unless the city determines that such a location would lessen the visibility of the Small WECS or would lessen the negative impacts of such a WECS on nearby properties. b) Have a minimum setback distance from the base of the monopole of one (1) times the height from any property line, public right-of-way, electric substation, transmission line, or other WECS. (c) Number (1) Large WECS. One (1) large WECS shall be allowed on a single lot of one (1) to five (5) acre(s). All other larger parcels will be limited to one (1) large WECS per five (5) acres of land area. (2) Small WECS. One (1) small WECS shall be allowed on a single lot up to one (1) acre in size. All other larger parcels will be allowed one (1) small WECS per five (5) acres of land area. (d) Design Packet Page Number 14 of 116 October 10, 2011 City Council Meeting Minutes 12 (1) Tower Configuration. All ground mounted WECS shall: a) Be installed with a tubular, monopole type tower. b) Have no guyed wires attached to the tower or other components. c) Have no ladder, step bolts, rungs, or other features used for tower access to extend within eight (8) feet of the ground. Lattice-style towers shall have a protective barrier to prevent unauthorized access to the lower eight (8) feet of the tower. (2) Signs. A WECS operator is required to provide a single posting, not to exceed four (4) square feet, at the base of a WECS prohibiting trespassing, warning of high voltage, and providing the emergency contact information for the operator. 2. Roof Mounted WECS. (a) Height (1) Large Roof Mounted WECS: a) Total height of not more than twenty-five (25) feet, measured from the top of the roof to the blade tip at its highest point of travel. (2) Small Roof Mounted WECS: a) Total height of not more than twenty-five (25) feet, measured from the top of the roof to the blade tip at its highest point of travel. b) Residential Installation: In addition to the twenty-five (25) foot height restriction for the Small Roof Mounted WECS, the height of the WECS and the structure on which it is attached must not exceed the maximum height allowed in the residential zoning district for which it is installed. (b) Placement Roof mounted WECS must be erected above the roof of a building or structure. The mounts associated with the WECS may extend onto the side of the building or structure. (c) Number (1) Large Roof Mounted WECS. The maximum number of Large Roof Mounted WECS shall be approved through the conditional use permit process. (2) Small Roof Mounted WECS. No more than three (3) roof mounted Small WECS shall be installed on any rooftop. d. Conditional Use Permit Procedure. Procedures for granting conditional use permits from this ordinance are as follows: 1. The city council may approve conditional use permit requirements in this ordinance. 2. Before the city council acts on a conditional use permit the environmental and natural resources commission and the planning commission will make a recommendation to the city council. Packet Page Number 15 of 116 October 10, 2011 City Council Meeting Minutes 13 3. In reviewing the conditional use permit the environmental and natural resources commission, planning commission, and city council will follow the requirements for conditional use permit approvals as outlined in Article V (conditional use permits). e. General Standards 1. The following provisions will apply to all WECS erected under the provisions of this ordinance: (a) Noise: Have a maximum noise production rating of fifty-five (55) dB fifty (50) dBA and shall conform to this standard under normal operating conditions as measured at any property line. (b) Over Speed Controls: Shall be equipped with manual and automatic over speed controls to limit the blade rotation within design specifications. (c) Lighting: Have no installed or accessory lighting, unless required by federal or state regulations. (d) Intent to Install: Prior to the installation or erection of a WECS, the operator must provide evidence showing their regular electrical service provider has been informed of the customer’s intent to install an interconnected, customer-owned generator. Off-grid systems shall be exempt from this requirement. (e) Signs: The placement of all other signs, postings, or advertisements shall be prohibited on the units. This restriction shall not apply to manufacturer identification, unit model numbers, and similar production labels. (f) Commercial Installations: All WECS shall be limited to the purpose of on-site energy production, except that any additional energy produced above the total on-site demand may be sold to the operator’s regular electrical service provider in accordance with any agreement provided by the same or applicable legislation. (g) Feeder Lines: Any lines accompanying a WECS, other than those contained within the WECS’ tower or those attached to on-site structures by leads, shall be buried within the interior of the subject parcel, unless there are existing lines in the area which the lines accompanying a WECS can be attached. (h) Clearance: Rotor blades or airfoils must maintain at least 20 feet of clearance between their lowest point and the ground. (i) Blade Design: The blade design and materials must be engineered to insure safe operation in an urban area. (j) Energy Storage: Batteries or other energy storage devices shall be designed consistent with the Minnesota Electric Code and Minnesota Fire Code. 2. In addition to the provisions outlined in Section 3, item e(1) above, the following provisions will apply to large WECS erected under the provisions of this ordinance: (a) Color: Turbine paint color and high levels of ultraviolet and infrared components of paint could have an impact on the attraction of insect species to the structure, which may attract birds and bats and cause bird and bat mortality. As such, turbine paint color may be approved as part of the conditional use permit process and must be shown to reduce Packet Page Number 16 of 116 October 10, 2011 City Council Meeting Minutes 14 the negative impacts to birds and bats and be a non-obtrusive color so not to cause negative visual impacts to surrounding properties. (b) Warnings: A sign or signs shall be posted on the tower, transformer and substation warning of high voltage. Signs with emergency contact information shall also be posted on the turbine or at another suitable point. (c) Environmental Standards: The applicant shall provide the following information in the conditional use permit application. The information will be evaluated in meeting the criteria of a conditional use permit for purposes of minimizing impacts on the environment: (a) Natural Heritage Review by the Minnesota Department of Natural Resources. (b) Lands guided as park or open space in the city’s Land Use Designation of the Comprehensive Plan that are located within one (1) mile of the project. (c) Conservation easements and other officially protected natural areas within a quarter mile of the project. (d) Shoreland, Mississippi Critical Area, Greenways, wetland buffers, wildlife corridors and habitat complexes. (e) All significant trees impacted by the project. (f) A plan for turbine-cut in speed strategies where feasible in order to reduce bird and bat deaths. Studies have shown that bird and bat fatalities would be significantly reduced by changing turbine cut-in speed and reducing operational hours during low- wind periods, evening hours (one-half hour before sunset to one-half hour after sunrise-only in spring, summer, and early fall), and migration times in spring and fall. 3. In addition to the provisions outlined in Section 3, item e(1) above, the following provisions will apply to small WECS erected under the provisions of this ordinance: (a) Color: Turbine paint color must be a non-obtrusive color so not to cause negative visual impacts to surrounding properties. f. Abandonment A WECS that is allowed to remain in a nonfunctional or inoperative state for a period of twelve (12) consecutive months, and which is not brought in operation within the time specified by the city after notification to the owner or operator of the WECS, shall be presumed abandoned and may be declared a public nuisance subject to removal at the expense of the operator. Section 4. Solar Energy Sources and Systems a. Definitions, Solar Energy Sources and Systems The following words, terms and phrases, when used in this Section, shall have the meaning provided herein, except where the context clearly indicates otherwise: Building-Integrated Solar Photovoltaic System. An active solar system that is an integral part of a principal or accessory building, rather than a separate mechanical device, replacing or substituting for an architectural or structural component of the building. Building-integrated Packet Page Number 17 of 116 October 10, 2011 City Council Meeting Minutes 15 systems include, but are not limited to, photovoltaic or hot water solar systems that are contained within roofing materials, windows, skylights, and awnings. Ground Mounted Panels. Freestanding solar panels mounted to the ground by use of stabilizers or similar apparatus. Photovoltaic System. An active solar energy system that converts solar energy directly into electricity. Roof or Building Mounted SES. Solar energy system (panels) that are mounted to the roof or building using brackets, stands or other apparatus. Roof Pitch. The final exterior slope of a building roof calculated by the rise over the run, typically, but not exclusively, expressed in twelfths such as 3/12, 9/12, 12/12. Solar Access. A view of the sun, from any point on the collector surface that is not obscured by any vegetation, building, or object located on parcels of land other than the parcel upon which the solar collector is located, between the hours of 9:00 AM and 3:00 PM Standard time on any day of the year. Solar Collector. A device, structure or a part of a device or structure for which the primary purpose is to transform solar radiant energy into thermal, mechanical, chemical, or electrical energy. Solar Energy. Radiant energy received from the sun that can be collected in the form of heat or light by a solar collector. Solar Energy System (SES). An active solar energy system that collects or stores solar energy and transforms solar energy into another form of energy or transfers heat from a collector to another medium using mechanical, electrical, or chemical means. Solar Hot Water System. A system that includes a solar collector and a heat exchanger that heats or preheats water for building heating systems or other hot water needs, including residential domestic hot water and hot water for commercial processes. Zoning Official. Zoning official is any person designated by the city manager to administer and enforce the city’s zoning code. b. Districts Solar energy systems (SES) shall be allowed as an accessory use in all zoning districts. c. Placement and Design 1. Height (a) Roof or building mounted SES shall not exceed the maximum allowed height in any zoning district. For purposes for height measurement, solar systems other than building- integrated solar systems shall be considered to be mechanical devices and are restricted consistent with other building-mounted mechanical devices. (b) Ground mounted SES shall not exceed the height of an allowed accessory structure within the zoning district, or fifteen (15) feet in height, whichever is greater, when oriented at maximum tilt. Packet Page Number 18 of 116 October 10, 2011 City Council Meeting Minutes 16 2. Placement (a) Ground mounted SES must meet the accessory structure setback for the zoning district in which it is installed. (b) Roof or Building Mounted SES. The collector surface and mounting devices for roof or building mounted SES shall not extend beyond the required building setbacks of the building on which the system is mounted. 3. Coverage Ground mounted SES may not exceed the area restrictions placed on accessory structures within the subject zoning district. 4. Visibility (a) SES shall be designed to blend into the architecture of the building or be screened from routine view from public right-of-ways other than alleys. The color of the solar collector is not required to be consistent with other roofing materials. (b) Building Integrated Solar Photovoltaic Systems - Building integrated photovoltaic solar systems shall be allowed regardless of visibility, provided the building component in which the system is integrated meets all required setback, land use or performance standards for the zoning district in which the building is located. (c) Ground mounted SES shall be screened from view to the extent possible without reducing their efficiency. Screening may include walls, fences, or landscaping. d. General Standards 1. Notification. Prior to the installation or erection of a SES, the operator must provide evidence showing their regular electrical service provider has been informed of the customer’s intent to install an interconnected, customer-owned SES. Off-grid systems shall be exempt from this requirement. 2. Feeder lines. Any lines accompanying a SES, other than those attached to on-site structures by leads, shall be buried within the interior of the subject parcel, unless there are existing lines in the area which the lines accompanying an SES can be attached. 3. Commercial. All SES shall be limited to the purpose of on-site energy production, except that any additional energy produced above the total onsite demand may be sold to the operator’s regular electrical service provider in accordance with any agreement provided by the same or applicable legislation. 4. Restrictions on SES Limited. No homeowners’ agreement, covenant, common interest community, or other contract between multiple property owners within a subdivision of Maplewood shall restrict or limit solar systems to a greater extent than Maplewood’s renewable energy ordinance. 5. Maplewood encourages solar access to be protected in all new subdivisions and allows for existing solar to be protected consistent with Minnesota Statutes. Any solar easements filed, must be consistent with Minnesota Statutes, Chapter 500, Section 30. Packet Page Number 19 of 116 October 10, 2011 City Council Meeting Minutes 17 e. Abandonment A SES that is allowed to remain in a nonfunctional or inoperative state for a period of twelve (12) consecutive months, and which is not brought in operation within the time specified by the city, shall be presumed abandoned and may be declared a public nuisance subject to removal at the expense of the operator. Section 5. Geothermal Energy Sources and Systems a. Definitions, Geothermal Energy Sources and Systems The following words, terms and phrases, when used in this Section, shall have the meaning provided herein, except where the context clearly indicates otherwise: Closed Loop Ground Source Heat Pump System. A system that circulates a heat transfer fluid, typically food-grade antifreeze, through pipes or coils buried beneath the land surface or anchored to the bottom in a body of water. Geothermal Energy. Renewable energy generated from the interior of the earth and used to produce energy for heating buildings or serving building commercial or industrial processes. Ground Source Heat Pump System (GSHPS). A system that uses the relatively constant temperature of the earth or a body of water to provide heating in the winter and cooling in the summer. System components include closed loops of pipe, coils or plates; a fluid that absorbs and transfers heat; and a heat pump unit that processes heat for use or disperses heat for cooling; and an air distribution system. The energy must be used on-site. Heat Transfer Fluid. A non-toxic and food grade fluid such as potable water, aqueous solutions of propylene glycol not to exceed twenty percent (20%) by weight or aqueous solutions of potassium acetate not to exceed twenty percent (20%) by weight. Stormwater Pond. These are ponds created for stormwater treatment. A stormwater pond shall not include wetlands created to mitigate the loss of other wetlands. b. Districts Ground source heat pump systems (GSHPS) shall be deemed an accessory structure, permissible in all zoning districts. c. Placement and Design 1. Placement (a) All components of GSHPS including pumps, borings and loops shall be set back at least five (5) feet from interior and rear lot lines. (b) Easements. All components of GSHPS shall not encroach on easements. (c) GSHPS are prohibited in surface waters, except for stormwater ponds where they are permitted. 2. Design (a) Only closed loop GSHPS utilizing Minnesota Department of Health approved heat transfer fluids are permitted. Packet Page Number 20 of 116 October 10, 2011 City Council Meeting Minutes 18 (b) Screening. Ground source heat pumps are considered mechanical equipment and subject to the requirements of the city’s zoning ordinance. d. General Standards 1. Noise. GSHPS shall comply with Minnesota Pollution Control Agency standards outlined in Minnesota Rules Chapter 7030. e. Abandonment A GSHPS that is allowed to remain in a nonfunctional or inoperative state for a period of twelve (12) consecutive months, and which is not brought in operation within the time specified by the city after notification to the owner or operator of the GSHPS, shall be presumed abandoned and may be declared a public nuisance subject to removal at the expense of the operator. Section 6. General Ordinance Provisions a. Interpretation In interpreting this ordinance and its application, the provisions of these regulations shall be held to be the minimum requirements for the protection of public health, safety and general welfare. This ordinance shall be construed broadly to promote the purposes for which it was adopted. b. Conflict This ordinance is not intended to interfere with, abrogate or annul any other ordinance, rule or regulation, statute or other provision of law except as provided herein. If any provision of this ordinance imposes restrictions different from any other ordinance, rule or regulation, statute or provision of law, the provision that is more restrictive or imposes high standards shall control. c. Severability If any part or provision of this ordinance or its application to any developer or circumstance is judged invalid by any competent jurisdiction, the judgment shall be confined in its operation to the part, provision or application directly involved in the controversy in which the judgment shall be rendered and shall not affect or impair the validity of the remainder of these regulations or the application of them to other developers or circumstances. Section 7. Ordinance Placement The ordinance places all environmental ordinances under the Environment Chapter (Chapter 18) by adding Article V (Environmental Protection and Critical Areas) and including the following ordinances under the new Article: wetlands and streams, tree protection, slopes, Mississippi Critical Area, Flood Plain Overlay District, Shoreland Overlay District, and Renewable Energy. Following is the revised Chapter 18 Article headings (additions are underlined): Chapter 18 ENVIRONMENT Article I. In General Sec. 18-1 - 18-25. Reserved. Packet Page Number 21 of 116 October 10, 2011 City Council Meeting Minutes 19 Article II. Nuisances Division 1. Generally Sec. 18-26 Unlawful to cause, create or commit. Sec. 18-27 Common law and statutory nuisances adopted by reference. Sec. 18-28 Unlawful to permit; cellars, drains cesspools or sewers. Sec. 18-29 Rental agents to disclose name of owner or principal to city manager upon request. Sec. 18-30 Public nuisances generally. Sec. 18-31 Nuisances affecting health, safety, comfort or repose. Sec. 18-32 Nuisances affecting morals and safety. Sec. 18-33 Enforcement of article generally. Sec. 18-34 Continuing violations. Sec. 18-35 Notice to abate. Sec. 18-36 Abatement by council. Sec. 18-37 Abatement on premises. Sec. 18-38 Violations of article. Sec. 18-39 Loitering. Sec. 18-40 - 18-65. Reserved. Division 2. Abandoned Motor Vehicles Sec. 18-66 Purpose. Sec. 18-67 Definitions. Sec. 18-68 Violation. Sec. 18-69 Taking into custody and impoundment. Sec. 18-70 Certain vehicles declared nuisances; abatement; removal. Sec. 18-71 Immediate sale of certain vehicles. Sec. 18-72 Additional remedies. Sec. 18-73 Police reports. Sec. 18-74 Notice to owner and lienholders. Sec. 18-75 Reclamation by owner or lienholder; preservation of lien rights. Sec. 18-76 Sale of vehicle. Sec. 18-77 Designation of poundkeeper. Sec. 18-78 Bond of poundkeeper. Sec. 18-79 Insurance of poundkeeper. Sec. 18-80 Towing and storage charges generally. Sec. 18-81 Release of vehicle and service fee before vehicle towed away. Sec. 18-82 Abatement of towing and storage charges. Sec. 18-83 Release of vehicles. Sec. 18-84 Release form. Sec. 18-85 Police records. Sec. 18-86 - 18-110. Reserved. Division 3. Noise Control Sec. 18-111 Prohibition generally; exception. Sec. 18-112 Construction activities. Sec. 18-113 Enforcement. Sec. 18-114 -18-140. Reserved. Article III. Erosion and Sedimentation Control Sec. 18-115 Purpose. Sec. 18-116 Scope. Packet Page Number 22 of 116 October 10, 2011 City Council Meeting Minutes 20 Sec. 18-117 Erosion and sediment control plan. Sec. 18-118 Review of plan. Sec. 18-119 Modification of plan. Sec. 18-120 Escrow requirement. Sec. 18-121 Enforcement; penalty. Sec. 18-122 -18-175. Reserved. Article IV. Air Pollution Control Sec. 18-176 Short title. Sec. 18-177 State regulations adopted. Sec. 18-178 Approval required to start fire. Sec. 18-179 Penalties for violations. Sec. 18-180 -18-XXX. Reserved. Article V. Environmental Protection and Critical Areas Division 1. Stormwater Management Division 2. Wetlands and Streams Division 3. Tree Protection Division 4. Slopes Division 5. Mississippi Critical Area Division 6. Flood Plain Overlay District Division 7. Shoreland Overlay District Division 8. Renewable Energy The city council approved the first reading of this ordinance on September 26, 2011. The city council approved the second reading of this ordinance on October 10, 2011. Signed: Will Rossbach, Mayor Date Attest: Karen Guilfoile, City Clerk Seconded by Councilmember Koppen Ayes – All The motion passed. Packet Page Number 23 of 116 October 10, 2011 City Council Meeting Minutes 21 J. NEW BUSINESS 1. Conditional Use Permit for LaMettry Collision Auto Repair, North of 2923 Maplewood Drive City Planner Ekstrand presented the staff report and answered questions of the council. Co-owner of LeMettry Collision, Richards LaMettry, addressed the council and answered questions of the council. Councilmember Nephew moved to approve the Conditional Use Permit for LaMettry Collision Auto Repair, North of 2923 Maplewood Drive with the Design Review Board’s recommendations. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Consider 2012 Charitable Gambling Funds Request – this item was moved to be heard before I1 in Unfinished Business. Assistant City Manager Ahl presented the staff report and answered question of the council. One of the boy scouts addressed the council to explained their use of the funds if they were to be awarded the funds. Scout Leader Kevin Otto addressed the council to explain how the funds were used last year and further reiterate their needs for the funds this year. 3. Consider Formation of an Audit Committee to Select an Audit Firm Assistant City Manager Ahl presented the staff report. Councilmember Nephew moved to appoint councilmember Llanas to the Audit Committee. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. East Metro Public Safety Training Facility, City Project 09-09, Resolution Authorizing Consulting Services and Establishing Project Budget Assistant Public Works Director Thompson presented the staff report. Councilmember Nephew moved to approve the Resolution Authorizing Consulting Services and Establishing a Project Budget. RESOLUTION 11-10-633 AUTHORIZING CONSULTING SERVICES AND ADOPTING PROJECT BUDGET WHEREAS, the City has received $3,000,000 and $450,000 from the bonding bill and Ramsey County respectively, and the City intends to move forward with the implementation of the East Metro Public Safety Training Facility Improvements, City Project 09-09. AND WHEREAS, consulting services are needed for the next phase of the improvement project, and SEH, Inc. has provided previous work on this project and has presented a work order to continue project implementation; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: Packet Page Number 24 of 116 October 10, 2011 City Council Meeting Minutes 22 1. The City’s consultant, SEH, Inc. is the designated firm for the next phase of implementation and the City will execute the attached work order estimated in an amount of $110,000 in order to begin said work plan. 2. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. A project budget of $3,700,000 shall be established. The proposed financing plan is as follows: • State Bonding Bill - $3,000,000 • County ERF Grant - $450,000 • City EUF Fund - $250,000 Adopted by the City Council this 10th day of October 2011. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Holloway Avenue and Stanich Highlands Area Improvements, City Project 09-13, Resolution Accepting Assessment Roll and Calling for Re-Assessment Public Hearing for November 14, 2011 Assistant Public Works Director Thompson presented the staff report and answered questions of the council. Councilmember Juenemann moved to approve the Resolution Accepting Assessment Roll and Calling for Re-Assessment Public Hearing for November 14, 2011 for Holloway Avenue and Stanich Highlands Area Improvements, City Project 09-13. RESOLUTION 11-10-634 ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING FOR REASSESSMENT WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared an assessment roll for the re-assessment of three residential properties within the Holloway Avenue and Stanich Highlands Area Improvement Area, City Project 09-13, and the said assessment roll is on file in the office of the city engineer; WHEREAS, a Public Hearing was held on July 13, 2009 and project was ordered to proceed; and WHEREAS, all benefiting property owners were mailed notice of the assessment amount and date and time of the hearing and the Assessment Hearing was held September 28, 2009; and WHEREAS, the City received objections from the following three residential property owners: 1) Paul Berglund, 1929 Kingston Avenue East 2) Kathleen Susan Haley, 1930 Kingston Avenue East 3) Margaret Ellen Haggerty, 1935 Kingston Avenue East WHEREAS, the appeal by subject properties was heard by Ramsey County District Court and order of judgment calls for Reassessment as provided in Minn. Stat. 429.071; and WHEREAS, the City intends to reassess subject properties above accordingly. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Packet Page Number 25 of 116 October 10, 2011 City Council Meeting Minutes 23 1. A hearing shall be held on the 14th day of November, 2011, at the city hall at 7:00 p.m. to pass upon such proposed reassessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such reassessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed reassessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said reassessment. 3. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement, the area to be reassessed, that the proposed assessment roll is on file with the clerk and city engineer, and that written or oral objections will be considered. 4. The owner of any property so assessed may, at any time prior to certification of the reassessment to the county auditor, pay the whole of the reassessment on such property, with interest accrued to the date of payment, to the City of Maplewood, except that no interest shall be charged if the entire reassessment is paid within 30 days from the adoption of the reassessment. Owner may at any time thereafter pay to the City of Maplewood the entire amount of the reassessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before December 15 or interest will be charged through December 31 of the succeeding year. Adopted by the City Council this 10th day of October 2011. Seconded by Councilmember Nephew Ayes – All The motion passed. K. VISITOR PRESENTATIONS 1. Diana Longrie, Maplewood 2. Mark Bradley, Maplewood 3. Bob Zick, North St. Paul L. AWARD OF BIDS None. M. ADMINISTRATIVE PRESENTATIONS None. N. COUNCIL PRESENTATIONS 1. Councilmember Nephew spoke about the grand reopening of the Maplewood Community Center and encouraged everyone to check it out. 2. Councilmember Juenemann reminded everyone about the City-wide Clean-up Day and food drive for Second Harvest Heartland scheduled for Saturday, October 15 from 8:00 a.m. to 1:00 p.m. at Aldrich Arena. 3. Councilmember Koppen requested to discuss ways charitable gambling funds are distributed at a future workshop. O. AD JOURNMENT Mayor Rossbach adjourned the meeting at 9:47 p.m. Packet Page Number 26 of 116 MEMORANDUM TO: James Antonen, City Manager FROM: Michael Martin, AICP, Planner Chuck Ahl, Assistant City Manager SUBJECT: 3M Presentation, Thomas J. Heim – Director of Administrative Services DATE: October 17, 2011 INTRODUCTION 3M is the largest employer in Maplewood and with its campus is a major landowner in the city. 3M’s Thomas J. Heim will be presenting to the City Council at its October 24, 2011 meeting and will be focusing on the extensive work that is being undertaken at its main Maplewood campus. Staff has been working to bring key and important Maplewood businesses to the business and economic development commission (BEDC) meetings. 3M presented to the BEDC at its September meeting. Staff believes the work being done at 3M is an important development within the city of Maplewood and it would be beneficial for the city council to hear more directly from 3M on its vision for its Maplewood campus. DISCUSSION 3M and its design team have been working with city staff to get through the required processes to receive all the design approvals needed to move forward with its campus work. 3M has been before the city’s community design review board (CDRB) multiple times this year to receive approval for exterior design remodels and a comprehensive sign plan amendment. 3M intends to keep working with the CDRB on a new monument sign which will be visible from Interstate 94. As an overview, 3M is proceeding with several major internal building and campus improvements in and around Building 220, the multi-story executive building along I-94. 3M will be constructing a new visitor and VIP entrance to the building. Outside work includes internal roadway changes, parking improvements, extensive landscaping and walkways to connect to other existing pathways. The first and second floors in Building 220 will be remodeled internally for meetings, assemblies and displays. There will be removal of a parking lot which will be redesigned as a "Community Plaza" in the flavor of an Italian Piazza or square, including planters, picnic tables, gathering areas and shaded areas for employees and guests. The internal ring passageways around the complex will include meeting areas, graphic displays, interactive displays and a general showcase for 3M products and technology. The proposed exterior changes are: • Elimination of the 11th • A new turnaround and drop-off area will be provided south of Building 220. Street access from the I-94 frontage road. • A canopy over the south entrance to Building 220. • A new parking lot south of the parking ramp (Building 229). • Conversion of the underutilized parking lot north of Building 220 into an Italian Piazza. Agenda Item F1 Packet Page Number 27 of 116 • Removal of the two reflecting pools and fountain. • Adding pedestrian trails south of Building 220. • Adding substantial landscaping improvements. RECOMMENDATION Review the attachments prior to the October 24 city council meeting, where 3M’s Thomas J. Heim will be presenting. Attachments: 1. Site and Landscape Plan 2. Detailed Landscape Plan Packet Page Number 28 of 116 W L o N ro Q a z w p q g Ntba d z day W 9 t liv jjyvau@aBi9ill 6 O W qYOYYYYp IRR966W Hal E4 z o Li UU U vP a o c3b O N joCOLbQ90 PO v00q p 4G4 Ov O Y o a o o e ry 0 0 a N N n i 1 ice N prammormno11 Ia I Qzwww R m2AOm a Z a c Fg LL zpp F P N LL Oa apap p A 0 Packet Page Number 29 of 116 Packet Page Number 30 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 AGENDA NO.G-1 TO:City Council FROM:Finance Manager RE:APPROVAL OF CLAIMS DATE: 119,059.63$ Checks # 85347 thru # 85393 dated 10/6/11 thru 10/11/11 966,420.13$ Disbursements via debits to checking account dated 9/28/11 thru 10/6/11 426,428.02$ Checks # 85394 thru # 85449 dated 10/11/11 thru 10/18/11 178,222.67$ Disbursements via debits to checking account dated 10/7/11 thru 10/13/11 1,690,130.45$ Total Accounts Payable 497,732.68$ Payroll Checks and Direct Deposits dated 10/14/11 2,375.01$ Payroll Deduction check # 9984959 thru # 9984961 dated 10/14/11 500,107.69$ Total Payroll 2,190,238.14$ GRAND TOTAL sb attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL AGENDA REPORT October 14, 2011 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: Packet Page Number 31 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 Check Description Amount 85347 04545 CONCERT PAYMENT MCC 09/10/2011 1,950.00 85348 00001 MEMORIAL FOR KAREN FORMANEK 100.00 85349 04842 ZUMBA INSTRUCTION - SEPT NSP 270.00 85350 04265 ZUMBA INSTRUCTION - SEPT 612.50 85351 04845 RECYCLING - SEPT 27,499.50 85352 01615 REPLACE VALVE MCC 2,243.94 85353 04192 EMS BILLING - SEPT 3,585.00 85354 01190 ELECTRIC UTILITY 13,871.93 01190 ELECTRIC UTILITY 57.68 85355 00111 ANIMAL CONTROL FEES 9/5 - 10/2 2,376.00 85356 02324 HERBICIDE TREATMENT BEAVER CREEK 992.01 85357 04047 LIGHTING TECH - MCC DANCE RECITAL 200.00 85358 04848 MONTHLY PREMIUM - OCT 245.40 85359 04471 SOUND TECH FOR MCC SPET 24 600.00 04471 SOUND TECH FOR MCC SPET 10 600.00 85360 04932 CONCERT MCC SPET 24 1,658.00 85361 00221 CRACK SEALER 1,945.50 85362 04279 CEILING LOCKER ROOM REPAIR MCC 7,120.00 85363 02921 SECURITY OFFICER MCC OCT 1 245.00 85364 04640 PROJ 08-10 CONCRETE WORK 7,200.00 85365 04933 THEATER ADVERTISING 400.00 85366 04270 CONCERT MCC OCT 7 2,500.00 85367 00809 REIMB FOR MEAL 9/26 9.35 85368 04900 CEILING DRAPING MCC OCT 1 BRIDE PD 600.00 85369 04896 SECURITY OFFICER MCC SEPT 24 245.00 85370 02215 REIMB FOR MEALS 9/26 - 9/29 48.03 85371 04446 GUITAR INSTRUCTION 450.00 85372 04377 PUBLIC RELATIONS NOV 3 MCC EVENT 350.00 04377 PUBLIC RELATIONS 11/18-20 MCC EVENT 350.00 04377 PUBLIC RELATIONS MCC FOR OCT 15 350.00 85373 04056 RECERTIFICATION 20.00 85374 04057 GLASS & GLAZING MCC PROJ 2,110.00 85375 01126 MONTHLY PREMIUM - OCT 432.00 85376 01060 REGISTRATION FEE 200.00 85377 03751 SHOW SETTLEMENT SEPT 23 MCC 1,502.40 85378 01216 MCC POOL PROJ 1,751.92 85379 00001 REIMB B BRIESE - DRIVEWAY APRON 472.00 85380 00001 REFUND S ROWAN SOFTBALL 150.00 85381 00001 REFUND M KAUGER THEATER 42.85 85382 00001 REFUND LINN STAR PLUMBING PERMIT 41.00 85383 04897 KETTLEBEE/BOOTCAMP/MEETING-AUG 224.00 85384 02008 PROJ 10-14 STOP SIGN INSTALL 124.40 85385 03446 DEER PICKUP - SEPT 230.00 85386 01836 PRINTING SRVS FOR MARKETING PROJ 2,098.49 85387 00198 WATER UTILITY 5,625.30 00198 WATER UTILITY 34.25 85388 01550 ELECTRICAL INSPECTIONS - SEPT 2,889.60 85389 01578 MISC SUPPLIES 936.87 01578 SILICONE SPRAY 103.66 85390 04926 FINAL PMT MCC AQUATIC MURALS 15,000.00 85391 00529 LTD PLAN 4043120-2 - OCT 3,091.39 00529 STD PLAN 4043120-1-OCT 2,230.91 10/07/2011 ONE TIME VENDOR 10/11/2011 MARY JOSEPHINE ANDERSON 10/11/2011 MARIA PIRELA Check Register City of Maplewood 10/06/2011 Date Vendor 10/06/2011 RUBBER SOUL ENTERTAINMENT 10/11/2011 XCEL ENERGY 10/11/2011 XCEL ENERGY 10/11/2011 ANIMAL CONTROL SERVICES 10/11/2011 TENNIS SANITATION LLC 10/11/2011 THERMO-DYNE, INC. 10/11/2011 TRANS-MEDIC 10/11/2011 B&B AVM INC. 10/11/2011 B&B AVM INC. 10/11/2011 THOMAS BARD 10/11/2011 APPLIED ECOLOGICAL SERVICES 10/11/2011 ASHLAND PRODUCTIONS 10/11/2011 AVESIS 10/11/2011 FITOL HINTZ CONSTRUCTION INC. 10/11/2011 HILL-MURRAY SCHOOL 10/11/2011 MICHAEL JOHNSON 10/11/2011 BROCK WHITE COMPANY, LLC. 10/11/2011 DIAMOND ACOUSTICS, INC. 10/11/2011 MICHAEL J DUGAS 10/11/2011 JASON MARINO 10/11/2011 MICHAEL H. MAY 10/11/2011 MEDIA SAVANT COMMUNICATIONS 10/11/2011 TOMMY KONG 10/11/2011 LASTING IMPRESSIONS BY AMY LLC 10/11/2011 KATIE LYNCH 10/11/2011 MIDLAND GLASS CO. 10/11/2011 MN NCPERS LIFE INSURANCE 10/11/2011 MN STATE FIRE CHIEFS ASSOC 10/11/2011 MEDIA SAVANT COMMUNICATIONS 10/11/2011 MEDIA SAVANT COMMUNICATIONS 10/11/2011 MFSCB 10/11/2011 ONE TIME VENDOR 10/11/2011 ONE TIME VENDOR 10/11/2011 ONE TIME VENDOR 10/11/2011 MONROE CROSSING 10/11/2011 OLYMPIC POOLS INC 10/11/2011 ONE TIME VENDOR 10/11/2011 CITY OF ST PAUL 10/11/2011 ST. PAUL REGIONAL WATER SRVS 10/11/2011 ST. PAUL REGIONAL WATER SRVS 10/11/2011 PEAK PERFORMANCE 10/11/2011 RAMSEY COUNTY PUBLIC WORKS 10/11/2011 RICK JOHNSON DEER & BEAVER INC 10/11/2011 TIVOLITOO INC. 10/11/2011 UNION SECURITY INSURANCE CO 10/11/2011 UNION SECURITY INSURANCE CO 10/11/2011 SUMMIT INSPECTIONS 10/11/2011 T R F SUPPLY CO. 10/11/2011 T R F SUPPLY CO. Packet Page Number 32 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 85392 04179 PROGRAM DISPLAY SIGN MCC - AUG 250.00 85392 04179 PROGRAM DISPLAY SIGN MCC - JULY 250.00 85393 01764 TENNIS INSTRUCTION 573.75 119,059.6347Checks in this report. 10/11/2011 VISUAL IMAGE PROMOTIONS 10/11/2011 VISUAL IMAGE PROMOTIONS 10/11/2011 TOM WESTLING Packet Page Number 33 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 Transmitted Settlement Date Date Payee Description Amount 9/28/2011 10/3/2011 U.S. Treasurer Federal Payroll Tax 97,238.23 9/28/2011 10/3/2011 P.E.R.A.P.E.R.A.87,166.02 9/30/2011 10/3/2011 MN State Treasurer Drivers License/Deputy Registrar 22,020.63 9/30/2011 10/3/2011 US Bank Merchant Services Credit Card Billing fee 1,281.69 10/3/2011 10/3/2011 US Bank Debt Service payments 593,831.26 9/28/2011 10/4/2011 MidAmerica - ING HRA Flex plan 13,540.82 9/28/2011 10/4/2011 Labor Unions Union Dues 5,584.54 9/28/2011 10/4/2011 MN State Treasurer State Payroll Tax 21,325.09 10/3/2011 10/4/2011 MN State Treasurer Drivers License/Deputy Registrar 47,081.96 10/3/2011 10/4/2011 Pitney Bowes Postage 15.00 10/4/2011 10/5/2011 MN State Treasurer Drivers License/Deputy Registrar 29,523.03 9/30/2011 10/7/2011 Optum Health DCRP & Flex plan payments 1,961.12 10/5/2011 10/7/2011 MN State Treasurer Drivers License/Deputy Registrar 28,363.99 10/6/2011 10/7/2011 MN State Treasurer Drivers License/Deputy Registrar 16,819.75 10/6/2011 10/7/2011 MN Dept of Natural Resources DNR electronic licenses 667.00 TOTAL 966,420.13 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Packet Page Number 34 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 Check Description Amount 85394 02464 FUNDS FOR ATMS 10,000.00 85395 01936 REIMB FOR SEPT INTERNET 65.46 85396 04508 FALL SOFTBALL UMPIRE MW & NSP 8,788.00 04508 SUMMER S-BALL UMPIRE MW & NSP 1,586.00 85397 00240 APPLICANT BACKGROUND CHECKS 60.11 85398 01973 CAR WASHES - SEPT 48.00 85399 04572 MCC ROOF REPAIRS - WEST SIDE OF POOL 3,784.00 85400 00615 2010 SINGLE AUDIT 3,900.00 85401 03809 BABYSITTING/SAFE ON MY OWN INSTRUCT 152.00 85402 00393 MNTHLY SURTAX - SEPT 12576123035 2,894.19 85403 01202 OCT MAPLEWOOD MONTHLY/MCC INSERT 5,256.25 85404 01337 FLEET SUPPORT FEE RC & MESB-SEPT 595.84 85405 01409 STATION 2 ROOF WORK 1,042.74 85406 02274 SPRINT SRVS 8/15 - 9/14 6,646.89 85407 01574 PROJ 09-04 STILLWATER/TH5 PMT #10 98,264.57 01574 BITUMINOUS MATERIALS NOT TO EXCEED 576.41 85408 01190 ELECTRIC UTILITY 1,287.58 85409 04054 DJ SERVICES FOR CARVER ELEM 175.00 85410 04885 SUBMARINE STATION POOL FEATURE 19,110.00 85411 01618 UNIFORM ALLOWANCE 150.00 85412 02464 CHANGE BOX FOR CARVER EL. DANCE 300.00 85413 03486 DIRT FOR SOCCER FIELDS - HAZ PARK 51.30 85414 02743 REIMB FOR MEALS 9/23-9/31 80.77 85415 00420 VEHICLE CLEANING & DETAILING-SEPT 288.46 85416 02478 ELECTRICAL FOR LIGHTING @ GOODRICH 21,587.00 85417 04374 AMBUTRAK LICENSE FEE 399.00 85418 00003 ESCROW REL J POPP 103 LARPENTEUR 1,250.00 85419 00003 ESC REL BEVER LAND 2351 SPRINGSIDE 1,000.00 85420 00003 ESCORW REL LODAHL 768 ELDRIDGE 500.00 85421 00003 ESC REL J SCHLOMKA 2511 CARVER 250.00 85422 00003 ESCROW REF P REILAND 2578 GERMAIN 200.00 85423 00003 ESCROW REL P SMITH 1041 GERVAIS 100.00 85424 00480 TUITION REIMB 516.30 85425 04428 AGENT FEE CONCERT MCC SEPT 24 414.30 85426 03978 FOOD SRVS OCT 9 BREAKFAST MCC 503.20 85427 00839 EMERGENCY STORM SEWER REPAIR 31,170.69 85428 02336 FITNESS CONSULTING - POLICE & FIRE 1,500.00 85429 00935 2011 FIRE STATE AID 152,528.00 85430 04790 DANCE INSTRUCTOR FEES 5,040.00 85431 00983 LEASE PMT 09/15-10/15/11 1,137.15 85432 00986 MONTHLY SAC - SEPT 11,038.50 85433 00901 MGFOA MONTHLY MEETING 15.00 85434 01089 QRTRLY UNEMPLOYMENT - 3RD QTR 6,512.28 85435 01175 FIBER OPTIC ACCESS CHG - SEPT 1,000.00 85436 03007 5 TREES - PROJ 08-13 1,750.00 85437 04935 RANGE RENTAL - AUG 200.00 85438 00001 REFUND J TAIT - MEDICA BENEFIT 60.00 85439 00001 REFUND A BUNHARDT ZUMBA CLASS 10.00 85440 00001 REFUND N SAUTER LUNCH CANCELLED 9.00 85441 00396 SRVS (CJDN) PROVIDED TO PD-3RD QTR 1,920.00 85442 00264 MILEAGE REIMB 8/10-10/6/11 68.27 85443 03344 REIMB FOR JUNE-SEPT INT/LMC CONF 426.63 85444 04934 TRAINING 375.00 85445 01489 PLAQUE FOR PRIDE OF MW PROGRAM 204.87 85446 04908 INSTALL MUSCO LIGHTING STRUCTURES 15,673.00 10/18/2011 SAFARILAND, LLC 10/18/2011 SPARTAN PROMOTIONAL GROUP INC. 10/18/2011 SPORTS TECHNOLOGY INC. 10/18/2011 DEPT OF PUBLIC SAFETY 10/18/2011 TERRIE RAMEAUX 10/18/2011 WILL ROSSBACH 10/18/2011 ONE TIME VENDOR 10/18/2011 ONE TIME VENDOR 10/18/2011 ONE TIME VENDOR 10/18/2011 CITY OF NORTH ST PAUL 10/18/2011 NORTHERN LANDSCAPE & IRR INC 10/18/2011 OAKDALE GUN CLUB 10/18/2011 METROPOLITAN COUNCIL 10/18/2011 MGFOA 10/18/2011 MN UC FUND 10/18/2011 MAPLEWOOD FIRE FIGHTERS RELIEF 10/18/2011 MAYER ARTS, INC. 10/18/2011 METRO SALES INC 10/18/2011 KANE'S CATERING SERVICE, INC 10/18/2011 LAMETTI & SONS INC 10/18/2011 M A TAYLOR INC 10/18/2011 ESCROW REFUND 10/18/2011 PAUL EVERSON 10/18/2011 HELLO BOOKING 10/18/2011 ESCROW REFUND 10/18/2011 ESCROW REFUND 10/18/2011 ESCROW REFUND 10/18/2011 EMS TECHNOLOGY SOLUTIONS, LLC 10/18/2011 ESCROW REFUND 10/18/2011 ESCROW REFUND 10/18/2011 RICHARD DOBLAR 10/18/2011 DOWNTOWNER DETAIL CENTER 10/18/2011 ELECTRICAL SYSTEMS OF ANOKA 10/14/2011 DAVID THOMALLA 10/14/2011 US BANK 10/18/2011 BUBERL BLACK DIRT INC 10/18/2011 XCEL ENERGY 10/14/2011 STEVEN REED 10/14/2011 THEMESCAPES, INC. 10/18/2011 SPRINT 10/18/2011 T.A. SCHIFSKY & SONS, INC 10/18/2011 T.A. SCHIFSKY & SONS, INC 10/18/2011 NYSTROM PUBLISHING CO INC 10/18/2011 RAMSEY COUNTY-PROP REC & REV 10/18/2011 S.E.H. 10/18/2011 HLB TAUTGES REDPATH, LTD 10/18/2011 CASIE JACKSON 10/18/2011 DEPT OF LABOR & INDUSTRY 10/18/2011 ERICKSON OIL PRODUCTS INC 10/18/2011 ETTEL & FRANZ 10/18/2011 CHAD BERGO 10/18/2011 BETWEEN THE LINES 10/18/2011 BETWEEN THE LINES Check Register City of Maplewood 10/14/2011 Date Vendor 10/11/2011 US BANK 10/18/2011 C.S.C. CREDIT SERVICES Packet Page Number 35 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 85447 01836 RECORD MGMT SOFTWARE FEE - OCT 3,798.00 85448 04814 REIMB FOR MEALS 9/18 - 9/22 74.93 85449 01828 REIMB FOR MILEAGE 2/9/11-9/30/11 93.33 426,428.0256Checks in this report. 10/18/2011 CITY OF ST PAUL 10/18/2011 BRIAN TAUZELL 10/18/2011 KRIS A WEAVER Packet Page Number 36 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 Transmitted Settlement Date Date Payee Description Amount 10/7/2011 10/11/2011 MN State Treasurer Drivers License/Deputy Registrar 23,477.33 10/7/2011 10/12/2011 US Bank VISA One Card*Purchasing card items 235.24 10/10/2011 10/12/2011 MN State Treasurer Drivers License/Deputy Registrar 29,910.30 10/11/2011 10/12/2011 MN State Treasurer Drivers License/Deputy Registrar 16,594.94 10/12/2011 10/13/2011 MN State Treasurer Drivers License/Deputy Registrar 15,897.97 10/12/2011 10/13/2011 ING - State Plan Deferred Compensation 27,317.00 10/7/2011 10/14/2011 US Bank VISA One Card*Purchasing card items 43,463.54 10/10/2011 10/14/2011 MN Dept of Revenue MN Care Tax 5,581.00 10/12/2011 10/14/2011 ICMA (Vantagepointe)Deferred Compensation 4,312.76 10/13/2011 10/14/2011 MN State Treasurer Drivers License/Deputy Registrar 11,432.59 TOTAL 178,222.67 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account Packet Page Number 37 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 Transaction Date Posting Date Merchant Name Transaction Amount Name 09/21/2011 09/26/2011 UNITED AIR 0164516229327 $25.00 R CHARLES AHL 09/22/2011 09/26/2011 HYATT HOTELS DENVER CC $585.75 R CHARLES AHL 09/28/2011 10/03/2011 OLD LOG THEATER, LTD $354.75 MANDY ANZALDI 09/29/2011 09/30/2011 FORGET ME NOT GIFTS $119.50 MANDY ANZALDI 09/29/2011 10/03/2011 MAIDEN ROCK WINERY & CIDE $24.00 MANDY ANZALDI 10/01/2011 10/03/2011 MAIDEN ROCK WINERY & CIDE ($56.00)MANDY ANZALDI 10/01/2011 10/03/2011 BASS LAKE CHEESE F $209.25 MANDY ANZALDI 10/01/2011 10/03/2011 MAIDEN ROCK WINERY & CIDE $140.00 MANDY ANZALDI 09/23/2011 09/26/2011 ARROWWOOD RESORT & CONF C $346.29 GAYLE BAUMAN 09/23/2011 09/26/2011 ARROWWOOD RESORT & CONF C $230.86 GAYLE BAUMAN 09/29/2011 09/30/2011 SHRED IT $10.00 GAYLE BAUMAN 09/23/2011 09/26/2011 HENRIKSEN ACE HARDWARE $50.76 JIM BEHAN 09/27/2011 09/28/2011 HENRIKSEN ACE HARDWARE $19.40 JIM BEHAN 09/27/2011 09/29/2011 PARK SUPPLY OF AMERICA IN $741.01 JIM BEHAN 09/28/2011 09/29/2011 TWIN CITY HARDWARE HADLEY $110.44 JIM BEHAN 09/28/2011 09/29/2011 HENRIKSEN ACE HARDWARE $11.98 JIM BEHAN 09/28/2011 09/29/2011 HENRIKSEN ACE HARDWARE $2.53 JIM BEHAN 09/29/2011 09/30/2011 AUTOZONE3948 $26.77 JIM BEHAN 09/30/2011 10/03/2011 HENRIKSEN ACE HARDWARE $27.63 JIM BEHAN 10/03/2011 10/04/2011 MENARDS 3059 ($163.37)JIM BEHAN 10/04/2011 10/05/2011 W W GRAINGER 916 $79.41 JIM BEHAN 10/05/2011 10/06/2011 EL REINHARDT COMPANY $1,246.22 JIM BEHAN 10/05/2011 10/06/2011 AQUA LOGICS INC $1,003.78 JIM BEHAN 10/05/2011 10/06/2011 AQUA LOGICS INC $217.89 JIM BEHAN 10/04/2011 10/06/2011 KELLERMAN SOFTWARE $169.95 CHAD BERGO 09/23/2011 09/27/2011 DOGTRA COMPANY $42.54 BRIAN BIERDEMAN 10/03/2011 10/05/2011 INTERNATIONAL ASSOCIAT $204.00 RON BOURQUIN 10/05/2011 10/07/2011 OAKDALE RENTAL CENTER $186.40 BRENT BUCKLEY 09/23/2011 09/26/2011 PAYPAL *HEALTHSOURC $155.00 SARAH BURLINGAME 09/26/2011 09/28/2011 THE OLIVE GARD00012005 $109.59 SARAH BURLINGAME 09/30/2011 10/03/2011 OFFICE DEPOT #1090 $69.07 SARAH BURLINGAME 10/05/2011 10/06/2011 PAYMENT SERVICES $43.92 SARAH BURLINGAME 10/05/2011 10/07/2011 SUBWAY 00052159 $53.55 SARAH BURLINGAME 10/05/2011 10/07/2011 CVS PHARMACY #1751 Q03 $7.16 SARAH BURLINGAME 09/28/2011 09/30/2011 BROWNELLS INC $502.18 DAN BUSACK 09/27/2011 09/28/2011 STATE SUPPLY $10.71 SCOTT CHRISTENSON 09/27/2011 09/29/2011 THE HOME DEPOT 2801 ($12.72)SCOTT CHRISTENSON 09/27/2011 09/29/2011 THE HOME DEPOT 2801 ($182.38)SCOTT CHRISTENSON 09/27/2011 09/29/2011 THE HOME DEPOT 2801 $17.13 SCOTT CHRISTENSON 09/27/2011 09/29/2011 THE HOME DEPOT 2801 $12.72 SCOTT CHRISTENSON 09/30/2011 10/03/2011 THE HOME DEPOT 2801 $200.20 SCOTT CHRISTENSON 09/23/2011 09/26/2011 AMAZON MKTPLACE PMTS $16.35 KERRY CROTTY 09/23/2011 09/26/2011 AMAZON MKTPLACE PMTS $20.94 KERRY CROTTY 10/05/2011 10/06/2011 MINNESOTACO $236.78 KERRY CROTTY 10/01/2011 10/03/2011 MENARDS 3022 $19.26 CHARLES DEAVER 09/26/2011 09/27/2011 JIMMY P'S BUTCHER SHOP $8.09 RICHARD DOBLAR 09/28/2011 09/29/2011 CHEVRON 00302430 $34.99 RICHARD DOBLAR 09/28/2011 09/30/2011 SUBWAY 00245746 $7.73 RICHARD DOBLAR 10/06/2011 10/07/2011 HENRIKSEN ACE HARDWARE $20.05 RICHARD DOBLAR 09/28/2011 09/29/2011 JOHN DEERE LANDSCAPES530 $383.44 DAVE EDSON 09/28/2011 09/29/2011 JOHN DEERE LANDSCAPES530 $44.63 DAVE EDSON 10/03/2011 10/04/2011 JOHN DEERE LANDSCAPES530 $142.99 DAVE EDSON 10/01/2011 10/03/2011 OREILLY AUTO 00020743 $11.76 PAUL E EVERSON 10/01/2011 10/03/2011 WALGREENS #7388 $155.98 PAUL E EVERSON Packet Page Number 38 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 09/22/2011 09/26/2011 DEPARTMENT OF LABOR AND I $100.00 LARRY FARR 09/22/2011 09/26/2011 DEPARTMENT OF LABOR AND I $20.00 LARRY FARR 09/22/2011 09/26/2011 DEPARTMENT OF LABOR AND I $100.00 LARRY FARR 09/25/2011 09/27/2011 BIG LOTS #45800045856 $15.00 LARRY FARR 09/25/2011 09/27/2011 THE HOME DEPOT 2810 $7.12 LARRY FARR 09/26/2011 09/27/2011 RSC EQUIPMENT RENTAL 976 $305.86 LARRY FARR 09/26/2011 09/27/2011 RSC EQUIPMENT RENTAL 976 $920.76 LARRY FARR 09/27/2011 09/28/2011 YALE MECHANICAL LLC $1,188.15 LARRY FARR 09/28/2011 09/30/2011 NEEDELS SUPPLY INC.$213.42 LARRY FARR 09/29/2011 09/30/2011 MUSKA ELECTRIC CO.$258.50 LARRY FARR 09/29/2011 10/03/2011 THE HOME DEPOT 2801 ($21.40)LARRY FARR 09/29/2011 10/03/2011 SIGN A RAMA $137.56 LARRY FARR 09/30/2011 10/03/2011 CINTAS #470 $44.93 LARRY FARR 09/30/2011 10/03/2011 CINTAS #470 $80.92 LARRY FARR 09/30/2011 10/03/2011 CINTAS #470 $91.42 LARRY FARR 09/30/2011 10/04/2011 THE TRANE COMPANY $1,298.00 LARRY FARR 10/01/2011 10/03/2011 TUESDAY MORNING # 0971 $14.98 LARRY FARR 10/03/2011 10/05/2011 GUITAR CENTER #394 $621.29 LARRY FARR 10/03/2011 10/05/2011 THE HOME DEPOT 2810 $14.93 LARRY FARR 10/05/2011 10/06/2011 GOODWILL $9.62 LARRY FARR 10/05/2011 10/06/2011 WM EZPAY $428.91 LARRY FARR 10/05/2011 10/06/2011 WM EZPAY $452.51 LARRY FARR 10/05/2011 10/06/2011 WM EZPAY $948.31 LARRY FARR 09/30/2011 10/03/2011 BEST WESTERN HOTELS - ST.$92.15 SHANN FINWALL 09/22/2011 09/27/2011 TOSHIBA BUSINESS SOLUTION ($798.73)MYCHAL FOWLDS 09/23/2011 09/26/2011 DOMAINDISCOVER $144.50 NICK FRANZEN 09/23/2011 09/26/2011 IDU*PUBLIC SECTOR $252.20 NICK FRANZEN 09/24/2011 09/26/2011 IDU*PUBLIC SECTOR $370.63 NICK FRANZEN 09/30/2011 10/03/2011 CDW GOVERNMENT $36.46 NICK FRANZEN 10/03/2011 10/04/2011 AMAZON MKTPLACE PMTS $29.85 NICK FRANZEN 09/30/2011 10/03/2011 THE HOME DEPOT 2801 $32.07 CLARENCE GERVAIS 10/04/2011 10/05/2011 HOULE FARM GARDEN AND PET $59.78 CLARENCE GERVAIS 10/04/2011 10/06/2011 NIHCA $264.06 JEAN GLASS 09/25/2011 09/28/2011 GOODIN COMPANY $27.35 MARK HAAG 10/04/2011 10/05/2011 BATTERIES PLUS #31 $61.60 MARK HAAG 09/23/2011 09/26/2011 THE HOME DEPOT 2801 $8.93 MILES HAMRE 10/05/2011 10/07/2011 THE HOME DEPOT 2801 $8.10 MILES HAMRE 09/23/2011 09/26/2011 HENRIKSEN ACE HARDWARE $35.10 GARY HINNENKAMP 09/27/2011 09/28/2011 HIRSHFIELDS ST PAUL CSC $1,232.79 GARY HINNENKAMP 09/27/2011 09/28/2011 HENRIKSEN ACE HARDWARE $25.70 GARY HINNENKAMP 10/06/2011 10/07/2011 HENRIKSEN ACE HARDWARE $51.24 GARY HINNENKAMP 09/20/2011 09/26/2011 AMERICAN RED CROSS TWIN C $25.50 RON HORWATH 09/22/2011 09/26/2011 DISPLAYS 2 GO $83.63 RON HORWATH 09/27/2011 09/28/2011 LAKESHORE LEARNING #41 $7.49 RON HORWATH 09/27/2011 09/29/2011 THE HOME DEPOT 2801 $13.89 RON HORWATH 09/28/2011 09/30/2011 THE HOME DEPOT 2801 $27.77 RON HORWATH 09/29/2011 09/30/2011 SPRINT AQUATICS $263.05 RON HORWATH 09/29/2011 10/03/2011 THE HOME DEPOT 2801 $33.81 RON HORWATH 09/23/2011 09/26/2011 KNOWLAN'S MARKET #2 $16.41 ANN HUTCHINSON 09/28/2011 09/30/2011 METRO SALES INC $199.30 ANN HUTCHINSON 09/27/2011 09/28/2011 TARGET 00011858 $21.23 DAVID JAHN 09/27/2011 09/28/2011 MENARDS 3059 $8.89 DAVID JAHN 10/06/2011 10/06/2011 COMCAST CABLE COMM $143.76 DUWAYNE KONEWKO 09/29/2011 09/30/2011 U OF M CCE NONCREDIT $230.00 STEVEN KUMMER 09/23/2011 09/26/2011 UNIFORMS UNLIMITED INC $38.00 DAVID KVAM 09/27/2011 09/28/2011 SHRED IT $42.00 DAVID KVAM Packet Page Number 39 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 09/28/2011 09/30/2011 UNIFORMS UNLIMITED INC $172.76 DAVID KVAM 09/29/2011 09/30/2011 CLASSIC COLLISION CTR $2,497.10 DAVID KVAM 10/05/2011 10/07/2011 UNIFORMS UNLIMITED INC $7.47 DAVID KVAM 10/06/2011 10/07/2011 THE GRAFIX SHOPPE $245.81 DAVID KVAM 10/06/2011 10/07/2011 THOMSON WEST*TCD $266.81 DAVID KVAM 09/26/2011 09/27/2011 EMERGENCY AUTOMOTIVE $36.75 STEVE LUKIN 09/26/2011 09/27/2011 EMERGENCY AUTOMOTIVE $146.30 STEVE LUKIN 09/28/2011 09/29/2011 METRO FIRE $276.56 STEVE LUKIN 09/28/2011 09/29/2011 METRO FIRE $411.44 STEVE LUKIN 09/28/2011 09/29/2011 OVERHEAD DOOR COMP $502.15 STEVE LUKIN 09/29/2011 09/30/2011 EVEREST EMERGENCY VEHICL $35.09 STEVE LUKIN 09/30/2011 10/04/2011 THOMPSON TRUCK AND PARTS $26.78 STEVE LUKIN 10/03/2011 10/05/2011 ASPEN MILLS INC.$197.25 STEVE LUKIN 10/03/2011 10/05/2011 ASPEN MILLS INC.$89.95 STEVE LUKIN 10/03/2011 10/05/2011 ASPEN MILLS INC.$89.95 STEVE LUKIN 10/04/2011 10/06/2011 ATTM*878423931NBI $115.70 STEVE LUKIN 10/05/2011 10/06/2011 WM EZPAY $190.25 STEVE LUKIN 09/23/2011 09/26/2011 HOLIDAY STNSTORE 0222 $41.77 CITY OF MAPLEWOOD 10/06/2011 10/07/2011 ROSEMOUNT BP $39.95 CITY OF MAPLEWOOD 10/06/2011 10/07/2011 ROSEMOUNT BP $51.24 CITY OF MAPLEWOOD 09/30/2011 10/03/2011 BEST WESTERN HOTELS - ST.$184.30 MIKE MARTIN 09/22/2011 09/26/2011 TRUCK UTILITIES $11.09 MARK MARUSKA 09/22/2011 09/26/2011 NORTHERN TOOL EQUIP-MN $84.56 MARK MARUSKA 09/23/2011 09/26/2011 LTG POWER EQUIPMENT $181.56 MARK MARUSKA 09/28/2011 09/29/2011 LTG POWER EQUIPMENT $247.38 MARK MARUSKA 10/03/2011 10/05/2011 WM EZPAY $904.15 MARK MARUSKA 10/05/2011 10/06/2011 TRUGREEN # 5635 $240.76 MARK MARUSKA 10/05/2011 10/07/2011 ON SITE SANITATION INC $100.46 MARK MARUSKA 10/05/2011 10/07/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA 10/05/2011 10/07/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA 10/05/2011 10/07/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA 10/05/2011 10/07/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA 10/05/2011 10/07/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA 10/05/2011 10/07/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA 10/05/2011 10/07/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA 10/05/2011 10/07/2011 ON SITE SANITATION INC $100.46 MARK MARUSKA 10/05/2011 10/07/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA 10/05/2011 10/07/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA 10/05/2011 10/07/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA 10/05/2011 10/07/2011 ON SITE SANITATION INC $65.23 MARK MARUSKA 10/05/2011 10/07/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA 10/05/2011 10/07/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA 10/05/2011 10/07/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA 09/23/2011 09/26/2011 OFFICE MAX $16.59 MICHAEL MONDOR 09/23/2011 09/26/2011 LAKESHORE LEARNING #41 $11.74 MICHAEL MONDOR 09/27/2011 09/29/2011 BOUND TREE MEDICAL LLC $250.19 MICHAEL MONDOR 09/29/2011 10/03/2011 BOUND TREE MEDICAL LLC $229.50 MICHAEL MONDOR 09/30/2011 10/03/2011 BOUND TREE MEDICAL LLC $29.00 MICHAEL MONDOR 10/02/2011 10/05/2011 BOUND TREE MEDICAL LLC $79.47 MICHAEL MONDOR 10/03/2011 10/05/2011 BOUND TREE MEDICAL LLC $153.00 MICHAEL MONDOR 10/03/2011 10/05/2011 OFFICE MAX $100.68 MICHAEL MONDOR 10/04/2011 10/05/2011 MEDTRONIC EMERGENCY RESPO $391.54 MICHAEL MONDOR 10/04/2011 10/05/2011 MENARDS 3022 $10.35 MICHAEL MONDOR 09/27/2011 09/28/2011 MENARDS 3022 $268.27 JOHN NAUGHTON 09/29/2011 09/30/2011 HENRIKSEN ACE HARDWARE ($3.21)JOHN NAUGHTON 09/29/2011 09/30/2011 HENRIKSEN ACE HARDWARE $136.99 JOHN NAUGHTON Packet Page Number 40 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 09/30/2011 10/03/2011 MENARDS 3022 $22.64 JOHN NAUGHTON 10/05/2011 10/06/2011 HENRIKSEN ACE HARDWARE $6.95 JOHN NAUGHTON 09/23/2011 09/26/2011 PAPER PLUS-ROS00108803 $482.07 SHELLY NEPHEW 09/23/2011 09/26/2011 PAPER PLUS-ROS00108803 $192.83 SHELLY NEPHEW 09/23/2011 09/26/2011 PAPER PLUS-ROS00108803 $388.87 SHELLY NEPHEW 09/23/2011 09/26/2011 PAPER PLUS-ROS00108803 $528.37 SHELLY NEPHEW 09/23/2011 09/26/2011 OFFICE DEPOT #1090 $99.05 SHELLY NEPHEW 09/27/2011 09/28/2011 SHRED IT $82.59 SHELLY NEPHEW 09/27/2011 09/28/2011 SHRED IT $10.00 SHELLY NEPHEW 10/04/2011 10/05/2011 HENRIKSEN ACE HARDWARE $7.06 RICHARD NORDQUIST 09/22/2011 09/26/2011 OFFICE DEPOT #1090 $34.76 MARY KAY PALANK 09/23/2011 09/26/2011 CUB FOODS, INC.$14.17 CHRISTINE PENN 09/23/2011 09/26/2011 CUB FOODS, INC.$149.81 CHRISTINE PENN 09/24/2011 09/26/2011 CUB FOODS, INC.$48.11 CHRISTINE PENN 10/04/2011 10/06/2011 ORIENTAL TRADING CO $102.41 CHRISTINE PENN 10/05/2011 10/07/2011 ASPEN MILLS INC.$89.95 ROBERT PETERSON 09/27/2011 09/28/2011 AMAZON MKTPLACE PMTS $19.72 PHILIP F POWELL 09/28/2011 09/28/2011 ULINE *SHIP SUPPLIES $242.37 PHILIP F POWELL 10/06/2011 10/07/2011 AMAZON MKTPLACE PMTS $64.60 PHILIP F POWELL 10/06/2011 10/07/2011 AMAZON MKTPLACE PMTS $16.47 PHILIP F POWELL 09/29/2011 10/03/2011 ON SITE SANITATION INC $50.23 WILLIAM PRIEFER 09/22/2011 09/26/2011 NORTHERN FACTORY $182.46 STEVEN PRIEM 09/23/2011 09/26/2011 TOUSLEY FORD I27228006 $161.78 STEVEN PRIEM 09/23/2011 09/26/2011 TOUSLEY FORD I27228006 $5.82 STEVEN PRIEM 09/23/2011 09/26/2011 TOUSLEY FORD I27228006 $56.53 STEVEN PRIEM 09/23/2011 09/26/2011 GOODYEAR AUTO SRV CT 6920 $47.00 STEVEN PRIEM 09/26/2011 09/27/2011 BAUER BUILT TIRE 18 $1,447.64 STEVEN PRIEM 09/26/2011 09/27/2011 BAUER BUILT TIRE 18 $38.76 STEVEN PRIEM 09/27/2011 09/29/2011 TOUSLEY FORD I27228006 $63.20 STEVEN PRIEM 09/27/2011 09/29/2011 TOUSLEY FORD I27228006 $292.90 STEVEN PRIEM 09/27/2011 09/29/2011 DELMEDICO MACHINE SHOP $80.34 STEVEN PRIEM 09/28/2011 09/29/2011 AUTO PLUS NO ST PAUL $23.92 STEVEN PRIEM 09/28/2011 09/29/2011 AUTO PLUS NO ST PAUL $2.26 STEVEN PRIEM 09/28/2011 09/29/2011 AUTO PLUS NO ST PAUL $98.68 STEVEN PRIEM 09/28/2011 09/29/2011 AUTO PLUS NO ST PAUL $11.84 STEVEN PRIEM 09/28/2011 09/30/2011 WESTSIDE EQUIPMENT $881.72 STEVEN PRIEM 09/29/2011 09/30/2011 AUTO PLUS NO ST PAUL $13.89 STEVEN PRIEM 09/29/2011 10/03/2011 WHEELCO BRAKE &SUPPLY ($38.03)STEVEN PRIEM 09/29/2011 10/03/2011 WHEELCO BRAKE &SUPPLY $17.14 STEVEN PRIEM 09/30/2011 10/03/2011 AUTO PLUS NO ST PAUL $82.92 STEVEN PRIEM 09/30/2011 10/03/2011 AUTO PLUS NO ST PAUL $67.28 STEVEN PRIEM 09/30/2011 10/03/2011 OREILLY AUTO 00020743 $89.95 STEVEN PRIEM 10/03/2011 10/04/2011 BAUER BUILT TIRE 18 $1,420.12 STEVEN PRIEM 10/03/2011 10/05/2011 UNLIMITED SUPPLIES INC $361.30 STEVEN PRIEM 10/04/2011 10/06/2011 TOUSLEY FORD I27228006 $389.31 STEVEN PRIEM 10/04/2011 10/06/2011 CERTIFIT AUTO PARTS-MN $27.80 STEVEN PRIEM 10/06/2011 10/07/2011 FACTORY MTR PTS #1 $272.76 STEVEN PRIEM 10/06/2011 10/07/2011 FACTORY MTR PTS #1 $72.91 STEVEN PRIEM 10/06/2011 10/07/2011 FACTORY MTR PTS #1 $272.76 STEVEN PRIEM 10/06/2011 10/07/2011 AUTO PLUS NO ST PAUL $18.34 STEVEN PRIEM 09/26/2011 09/27/2011 DARTS $200.00 TERRIE RAMEAUX 09/26/2011 09/28/2011 DALCO ENTERPRISES, INC $449.27 MICHAEL REILLY 09/29/2011 09/30/2011 HILLYARD INC MINNEAPOLIS $1,160.74 MICHAEL REILLY 10/06/2011 10/07/2011 TARGET 00011858 $8.57 AUDRA ROBBINS 10/06/2011 10/07/2011 PARTY CITY #768 $54.89 AUDRA ROBBINS 10/06/2011 10/07/2011 VISTAPR*VISTAPRINT.COM $209.99 AUDRA ROBBINS Packet Page Number 41 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 10/03/2011 10/04/2011 UNITED RENTALS $63.76 ROBERT RUNNING 10/05/2011 10/07/2011 THE HOME DEPOT 2801 $57.82 ROBERT RUNNING 09/30/2011 10/03/2011 T-MOBILE.COM*PAYMENT $38.75 DEB SCHMIDT 10/06/2011 10/07/2011 GENERAL CREDIT FORMS INC $25.30 DEB SCHMIDT 09/29/2011 09/30/2011 U OF M CCE NONCREDIT $120.00 SCOTT SCHULTZ 09/28/2011 09/30/2011 371 DINER $33.11 MICHAEL SHORTREED 09/30/2011 10/03/2011 WENDY'S $22.46 MICHAEL SHORTREED 09/23/2011 09/26/2011 PAYPAL *HOME LINE $24.00 JOANNE SVENDSEN 09/23/2011 09/26/2011 MINNESOTACO $99.02 JOANNE SVENDSEN 09/29/2011 09/30/2011 CUB FOODS, INC.$11.77 JOANNE SVENDSEN 09/30/2011 10/03/2011 METRO SALES INC $648.00 JOANNE SVENDSEN 10/03/2011 10/04/2011 ACT*ASSOCIATION OF TRA $50.00 JOANNE SVENDSEN 10/06/2011 10/07/2011 CUB FOODS, INC.$12.07 JOANNE SVENDSEN 09/27/2011 09/28/2011 METRO ATHLETIC SUPPLY $673.32 JAMES TAYLOR 10/03/2011 10/05/2011 STRAUSS SKATE AND BICY $1,558.00 JAMES TAYLOR 10/05/2011 10/07/2011 THE HOME DEPOT 2801 $8.08 TODD TEVLIN 10/04/2011 10/05/2011 U OF M CCE NONCREDIT $235.00 MICHAEL THOMPSON 10/04/2011 10/05/2011 U OF M CCE NONCREDIT $300.00 MICHAEL THOMPSON $43,463.54 Packet Page Number 42 of 116 Transaction Date Posting Date Merchant Name Transaction Amount 09/24/2011 09/26/2011 UNIFORMS UNLIMITED INC $54.16 10/03/2011 10/05/2011 UNIFORMS UNLIMITED INC $193.31 09/28/2011 09/30/2011 UNIFORMS UNLIMITED INC $60.68 09/30/2011 10/03/2011 FACTORY MTR PTS #1 ($72.91) $235.24 Packet Page Number 43 of 116 Name TIMOTHY HAWKINSON JR. SCOTT LANGNER KATHERINE LYNCH STEVEN PRIEM Packet Page Number 44 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 CHECK #CHECK DATE EMPLOYEE NAME 10/14/11 SVENDSEN, JOANNE 2,081.79 10/14/11 THOMALLA, DAVID 4,936.26 10/14/11 PALANK, MARY 1,886.77 10/14/11 POWELL, PHILIP 2,903.66 10/14/11 CORCORAN, THERESA 1,882.15 10/14/11 KVAM, DAVID 4,188.29 10/14/11 WEAVER, KRISTINE 2,288.55 10/14/11 CARLE, JEANETTE 24.00 10/14/11 OSTER, ANDREA 1,886.78 10/14/11 RICHTER, CHARLENE 932.49 10/14/11 MECHELKE, SHERRIE 1,129.29 10/14/11 MOY, PAMELA 1,496.49 10/14/11 CORTESI, LUANNE 1,082.34 10/14/11 LARSON, MICHELLE 1,758.15 10/14/11 SCHMIDT, DEBORAH 2,719.20 10/14/11 THOMFORDE, FAITH 612.00 10/14/11 GUILFOILE, KAREN 4,376.43 10/14/11 NEPHEW, MICHELLE 1,610.35 10/14/11 ARNOLD, AJLA 1,535.70 10/14/11 CAREY, HEIDI 2,005.19 10/14/11 KELSEY, CONNIE 2,569.23 10/14/11 RUEB, JOSEPH 2,493.80 10/14/11 DEBILZAN, JUDY 1,270.60 10/14/11 JACKSON, MARY 2,161.28 10/14/11 FORMANEK, KAREN 1,168.70 10/14/11 ANDERSON, CAROLE 1,138.23 10/14/11 RAMEAUX, THERESE 3,030.67 10/14/11 BAUMAN, GAYLE 4,214.97 10/14/11 FARR, LARRY 3,030.67 10/14/11 JAHN, DAVID 2,142.41 10/14/11 KANTRUD, HUGH 184.62 10/14/11 CHRISTENSON, SCOTT 1,962.49 10/14/11 ANTONEN, JAMES 5,800.00 10/14/11 BURLINGAME, SARAH 1,966.91 10/14/11 STRAUTMANIS, MARIS 198.00 10/14/11 AHL, R. CHARLES 5,358.72 10/14/11 NEPHEW, JOHN 416.42 10/14/11 ROSSBACH, WILLIAM 473.15 10/14/11 KOPPEN, MARVIN 416.42 10/14/11 LLANAS, JAMES 416.42 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 10/14/11 JUENEMANN, KATHLEEN 416.42 Packet Page Number 45 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 10/14/11 WENZEL, JAY 3,128.77 10/14/11 XIONG, KAO 2,842.94 10/14/11 THIENES, PAUL 3,802.79 10/14/11 TRAN, JOSEPH 2,955.28 10/14/11 TAUZELL, BRIAN 2,445.77 10/14/11 THEISEN, PAUL 3,112.25 10/14/11 SYPNIEWSKI, WILLIAM 2,785.00 10/14/11 SZCZEPANSKI, THOMAS 3,035.97 10/14/11 SHORTREED, MICHAEL 4,060.51 10/14/11 STEINER, JOSEPH 3,298.60 10/14/11 REZNY, BRADLEY 2,923.71 10/14/11 RHUDE, MATTHEW 2,862.04 10/14/11 OLSON, JULIE 3,128.77 10/14/11 PARKER, JAMES 2,238.59 10/14/11 METRY, ALESIA 3,001.43 10/14/11 NYE, MICHAEL 3,125.35 10/14/11 MARTIN, JERROLD 3,059.74 10/14/11 MCCARTY, GLEN 3,080.45 10/14/11 LYNCH, KATHERINE 2,159.33 10/14/11 MARINO, JASON 2,974.04 10/14/11 LANGNER, TODD 2,943.49 10/14/11 LU, JOHNNIE 2,987.33 10/14/11 KROLL, BRETT 2,934.89 10/14/11 LANGNER, SCOTT 2,842.94 10/14/11 KONG, TOMMY 2,947.82 10/14/11 KREKELER, NICHOLAS 842.40 10/14/11 JOHNSON, KEVIN 4,049.80 10/14/11 KALKA, THOMAS 913.08 10/14/11 HER, PHENG 2,687.63 10/14/11 HIEBERT, STEVEN 3,035.97 10/14/11 GABRIEL, ANTHONY 3,349.96 10/14/11 HAWKINSON JR, TIMOTHY 2,798.01 10/14/11 FRASER, JOHN 3,165.50 10/14/11 FRITZE, DEREK 2,785.00 10/14/11 FLOR, TIMOTHY 3,574.41 10/14/11 FORSYTHE, MARCUS 1,929.85 10/14/11 DUGAS, MICHAEL 3,480.81 10/14/11 ERICKSON, VIRGINIA 2,699.16 10/14/11 DEMULLING, JOSEPH 3,018.85 10/14/11 DOBLAR, RICHARD 3,886.81 10/14/11 COFFEY, KEVIN 2,842.94 10/14/11 CROTTY, KERRY 3,575.20 10/14/11 BOHL, JOHN 3,198.91 10/14/11 BUSACK, DANIEL 3,427.39 10/14/11 BENJAMIN, MARKESE 2,823.69 10/14/11 BIERDEMAN, BRIAN 3,801.66 10/14/11 BARTZ, PAUL 3,112.39 10/14/11 BELDE, STANLEY 3,090.49 10/14/11 ALDRIDGE, MARK 2,995.26 10/14/11 BAKKE, LONN 3,102.01 10/14/11 YOUNG, TAMELA 1,882.15 10/14/11 ABEL, CLINT 1,457.83 Packet Page Number 46 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 10/14/11 RAINEY, JAMES 705.00 10/14/11 RANK, NATHAN 900.00 10/14/11 PLACE, ANDREA 2,620.46 10/14/11 POWERS, KENNETH 381.00 10/14/11 PETERSON, MARK 511.00 10/14/11 PETERSON, ROBERT 2,870.43 10/14/11 OPHEIM, JOHN 462.00 10/14/11 PACHECO, ALPHONSE 660.00 10/14/11 NOWICKI, PAUL 300.00 10/14/11 OLSON, JAMES 2,810.54 10/14/11 NIELSEN, KENNETH 528.00 10/14/11 NOVAK, JEROME 2,812.49 10/14/11 MONSON, PETER 192.00 10/14/11 MORGAN, JEFFERY 357.50 10/14/11 MILLER, NICHOLAS 387.00 10/14/11 MONDOR, MICHAEL 3,089.18 10/14/11 MELLEN, RICHARD 306.00 10/14/11 MILLER, LADD 501.00 10/14/11 LOCHEN, MICHAEL 552.00 10/14/11 MELLEN, CHRISTOPHER 90.00 10/14/11 KUBAT, ERIC 2,248.54 10/14/11 LINDER, TIMOTHY 2,474.73 10/14/11 KARRAS, JAMIE 327.00 10/14/11 KERSKA, JOSEPH 615.00 10/14/11 JONES, JONATHAN 264.00 10/14/11 KANE, ROBERT 990.50 10/14/11 JANSEN, CHAD 240.00 10/14/11 JOHNSON, JAMES 949.00 10/14/11 HUTCHINSON, JAMES 360.50 10/14/11 IMM, TRACY 348.00 10/14/11 HENDRICKSON, NICHOLAS 2,236.38 10/14/11 HERLUND, RICK 96.00 10/14/11 HALE, JOSEPH 483.00 10/14/11 HALWEG, JODI 2,717.48 10/14/11 FOSSUM, ANDREW 2,743.41 10/14/11 HAGEN, MICHAEL 324.00 10/14/11 EATON, PAUL 522.00 10/14/11 EVERSON, PAUL 4,659.59 10/14/11 DAWSON, RICHARD 2,717.48 10/14/11 DIERICH, REBECCA 192.00 10/14/11 CRAWFORD, RAYMOND 120.00 10/14/11 CRUMMY, CHARLES 255.00 10/14/11 CAPISTRANT, JACOB 144.00 10/14/11 CAPISTRANT, JOHN 644.00 10/14/11 BRADBURY, RYAN 441.00 10/14/11 BRESIN, ROBERT 336.00 10/14/11 BIGELBACH, ANTHONY 243.00 10/14/11 BOURQUIN, RON 768.00 10/14/11 BAUMAN, ANDREW 2,642.69 10/14/11 BECK, YANCEY 144.00 10/14/11 ANDERSON, BRIAN 336.00 10/14/11 BAHL, DAVID 364.00 Packet Page Number 47 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 10/14/11 HUTCHINSON, ANN 2,622.79 10/14/11 SOUTTER, CHRISTINE 102.38 10/14/11 GERNES, CAROLE 523.69 10/14/11 HAYMAN, JANET 1,212.17 10/14/11 BIESANZ, OAKLEY 1,520.05 10/14/11 DEAVER, CHARLES 595.76 10/14/11 NAUGHTON, JOHN 2,126.44 10/14/11 NORDQUIST, RICHARD 2,127.66 10/14/11 HINNENKAMP, GARY 2,137.38 10/14/11 MARUSKA, MARK 3,183.11 10/14/11 SCHOENECKER, LEIGH 1,554.16 10/14/11 EDSON, DAVID 2,170.59 10/14/11 ZIEMAN, SCOTT 191.70 10/14/11 KONEWKO, DUWAYNE 4,590.46 10/14/11 LOVE, STEVEN 3,281.20 10/14/11 THOMPSON, MICHAEL 4,228.27 10/14/11 KUMMER, STEVEN 3,123.79 10/14/11 LINDBLOM, RANDAL 2,713.97 10/14/11 JAROSCH, JONATHAN 2,925.67 10/14/11 KREGER, JASON 2,667.04 10/14/11 ENGSTROM, ANDREW 2,530.95 10/14/11 JACOBSON, SCOTT 2,484.80 10/14/11 BURLINGAME, NATHAN 2,006.40 10/14/11 DUCHARME, JOHN 2,713.97 10/14/11 RUNNING, ROBERT 2,333.35 10/14/11 TEVLIN, TODD 2,125.35 10/14/11 NAGEL, BRYAN 3,408.40 10/14/11 OSWALD, ERICK 2,342.97 10/14/11 JONES, DONALD 2,125.35 10/14/11 MEISSNER, BRENT 1,930.15 10/14/11 EDGE, DOUGLAS 2,598.04 10/14/11 HAMRE, MILES 1,440.00 10/14/11 BUCKLEY, BRENT 2,589.96 10/14/11 DEBILZAN, THOMAS 2,125.35 10/14/11 PRIEFER, WILLIAM 2,713.17 10/14/11 BRINK, TROY 2,288.55 10/14/11 KNUTSON, LOIS 2,034.95 10/14/11 NIVEN, AMY 1,411.62 10/14/11 LUKIN, STEVEN 4,475.33 10/14/11 ZWIEG, SUSAN 2,236.46 10/14/11 WHITE, JOEL 288.00 10/14/11 GERVAIS-JR, CLARENCE 3,867.86 10/14/11 SVENDSEN, RONALD 2,828.26 10/14/11 WESSELS, TIMOTHY 408.00 10/14/11 SEDLACEK, JEFFREY 2,717.48 10/14/11 STREFF, MICHAEL 2,877.76 10/14/11 RODRIGUEZ, ROBERTO 144.00 10/14/11 SCHULTZ, JEROME 258.00 10/14/11 REYNOSO, ANGEL 192.00 10/14/11 RICE, CHRISTOPHER 871.50 10/14/11 RANK, PAUL 933.00 10/14/11 RAVENWALD, CORINNE 276.00 Packet Page Number 48 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 10/14/11 BUTLER, ANGELA 51.00 10/14/11 CRANDALL, KRISTA 177.43 10/14/11 BRUSOE, CRISTINA 9.30 10/14/11 BUCKLEY, BRITTANY 208.80 10/14/11 BAUDE, SARAH 73.00 10/14/11 BEITLER, JULIE 18.55 10/14/11 VUE, LOR PAO 242.25 10/14/11 ANDERSON, MAXWELL 235.60 10/14/11 STARK, SUE 46.25 10/14/11 VANG, KAY 89.81 10/14/11 PENN, CHRISTINE 2,199.26 10/14/11 SHERRILL, CAITLIN 787.43 10/14/11 KULHANEK-DIONNE, ANN 481.63 10/14/11 PELOQUIN, PENNYE 655.33 10/14/11 HOFMEISTER, MARY 1,052.19 10/14/11 HOFMEISTER, TIMOTHY 418.88 10/14/11 GLASS, JEAN 2,103.68 10/14/11 HER, PETER 418.90 10/14/11 CRAWFORD - JR, RAYMOND 500.81 10/14/11 EVANS, CHRISTINE 1,391.18 10/14/11 ANZALDI, MANDY 1,262.23 10/14/11 BRENEMAN, NEIL 1,603.71 10/14/11 KLOOZ, AUSTIN 920.00 10/14/11 SCHULTZ, SCOTT 3,060.34 10/14/11 GERMAIN, DAVID 2,134.60 10/14/11 HAAG, MARK 2,288.55 10/14/11 TAYLOR, JAMES 2,592.58 10/14/11 ADAMS, DAVID 1,768.93 10/14/11 SCHALLER, SCOTT 126.31 10/14/11 SCHALLER, TYLER 121.44 10/14/11 ROBBINS, AUDRA 2,847.74 10/14/11 ROBBINS, CAMDEN 48.00 10/14/11 MILTON, SCOTT 53.75 10/14/11 MUELLNER, CHADD 67.50 10/14/11 FRANK, PETER 500.00 10/14/11 LUBKE, COLLEEN 144.00 10/14/11 BERGER, STEPHANIE 418.01 10/14/11 BJORK, BRANDON 392.50 10/14/11 WELLENS, MOLLY 1,611.70 10/14/11 ALLEN, KATELYN 274.76 10/14/11 FISHER, DAVID 3,778.99 10/14/11 SWAN, DAVID 2,738.96 10/14/11 BRASH, JASON 2,259.75 10/14/11 CARVER, NICHOLAS 3,211.95 10/14/11 FINWALL, SHANN 3,202.15 10/14/11 MARTIN, MICHAEL 2,682.95 10/14/11 THOMPSON, DEBRA 752.86 10/14/11 EKSTRAND, THOMAS 3,800.52 10/14/11 KROLL, LISA 1,882.15 10/14/11 SINDT, ANDREA 2,013.80 10/14/11 WACHAL, KAREN 879.08 10/14/11 GAYNOR, VIRGINIA 3,211.95 Packet Page Number 49 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 10/14/11 AICHELE, CRAIG 2,308.83 10/14/11 PRIEM, STEVEN 2,392.46 10/14/11 THOMPSON, BENJAMIN 358.50 10/14/11 VANG, PETER 72.50 10/14/11 REILLY, MICHAEL 1,950.81 10/14/11 SCHULZE, KEVIN 522.00 10/14/11 MALONEY, SHAUNA 241.88 10/14/11 PRINS, KELLY 1,270.89 10/14/11 DOUGLASS, TOM 1,320.90 10/14/11 LONETTI, JAMES 480.00 10/14/11 BEHAN, JAMES 2,473.18 10/14/11 COLEMAN, PATRICK 127.50 10/14/11 HITE, ANDREA 492.50 10/14/11 PENN, CAYLA 65.25 10/14/11 WARNER, CAROLYN 316.80 10/14/11 DANIEL, BREANNA 22.00 10/14/11 TUPY, HEIDE 91.60 10/14/11 TUPY, MARCUS 308.75 10/14/11 TREPANIER, TODD 286.00 10/14/11 TRUE, ANDREW 31.36 10/14/11 TAYLOR, JASON 9.10 10/14/11 THORWICK, MEGAN 88.20 10/14/11 SMITH, ANN 121.80 10/14/11 SMITLEY, SHARON 336.70 10/14/11 SCHREINER, MARK 18.25 10/14/11 SJERVEN, BRENDA 36.00 10/14/11 RONNING, ZACCEUS 21.90 10/14/11 SCHREIER, ROSEMARIE 166.00 10/14/11 RICHTER, DANIEL 113.40 10/14/11 RONNING, ISAIAH 281.05 10/14/11 PROESCH, ANDY 291.30 10/14/11 RESENDIZ, LORI 2,129.22 10/14/11 NELSON, ELEONOR 50.00 10/14/11 NORTHOUSE, KATHERINE 18.13 10/14/11 MCCANN, NATALIE 38.00 10/14/11 NADEAU, KELLY 48.60 10/14/11 KRONHOLM, KATHRYN 702.25 10/14/11 LAMSON, ELIANA 72.00 10/14/11 KOHLER, ROCHELLE 36.00 10/14/11 KOLLER, NINA 175.75 10/14/11 IVES, RANDY 90.00 10/14/11 JOHNSON, BARBARA 97.43 10/14/11 HOLMBERG, LADONNA 470.50 10/14/11 HORWATH, RONALD 2,589.01 10/14/11 GRUENHAGEN, LINDA 356.48 10/14/11 HEINRICH, SHEILA 540.00 10/14/11 ERICKSON-CLARK, CAROL 24.50 10/14/11 FONTAINE, KIM 196.00 10/14/11 DIONNE, DANIELLE 87.60 10/14/11 DUNN, RYAN 971.12 10/14/11 DAYTON, HEATHER 25.00 10/14/11 DEMPSEY, BETH 227.25 Packet Page Number 50 of 116 S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 10-7-11 and 10-14-11 9984933 9984934 9984935 9984936 9984937 9984938 9984939 9984940 9984941 9984942 9984943 9984944 9984945 9984946 9984947 9984948 9984949 9984950 9984951 9984952 9984953 9984954 9984955 9984956 9984957 9984958 497,732.68 10/14/11 MCGUIRE, LISA 63.00 10/14/11 STEFFEN, MICHAEL 87.00 10/14/11 ROSTRON, ROBERT 577.05 10/14/11 AUMOCK, KELLY 63.00 10/14/11 POVLITZKI, MARINA 19.00 10/14/11 RANEY, COURTNEY 90.00 10/14/11 FLUEGEL, LARISSA 37.75 10/14/11 MCMAHON, MICHAEL 22.05 10/14/11 YANG, CHINU 108.00 10/14/11 VANG, TIM 342.00 10/14/11 ROKKE, MARINA 117.00 10/14/11 VUKICH, CANDACE 45.00 10/14/11 PETERSON, HAYLIE 130.00 10/14/11 RITCHIE, KALLY 39.00 10/14/11 O'BRIEN, PATRICIA 82.50 10/14/11 O'BRIEN, REBECCA 75.00 10/14/11 MEISSNER, MICHAEL 82.50 10/14/11 MIELZAREK, MAGGIE 65.00 10/14/11 KRENZ, CLARA 78.00 10/14/11 MASON, KYLE 160.00 10/14/11 ELLWANGER, HOLLY 39.00 10/14/11 FEIST, ASHLEY 117.00 10/14/11 CATTANACH, SETH 60.00 10/14/11 COLLOVA, MATT 108.00 10/14/11 AYD, GWEN 60.00 10/14/11 BOEHM, BRIAN 15.00 10/14/11 FOWLDS, MYCHAL 3,669.86 10/14/11 FRANZEN, NICHOLAS 2,646.97 10/14/11 WOEHRLE, MATTHEW 2,178.95 10/14/11 BERGO, CHAD 2,651.63 Packet Page Number 51 of 116 MEMORANDUM TO: James Antonen, FROM: Michael Martin, AICP, Planner City Manager Charles Ahl, Assistant City Manager SUBJECT: Conditional Use Permit Review – Xcel Energy Substation Facility LOCATION: 1480 County Road D DATE: October 18, 2011 INTRODUCTION The conditional use permit (CUP) for the Xcel Energy Substation Facility is due for its annual review. The CUP allows Xcel Energy to operate and expand the electrical substation and related electrical system operations on the existing 28-acre site. In addition, the CUP allows Xcel Energy to operate its wood chip and brush transfer operation on the property. BACKGROUND February 3, 1972: The city council approved a special use permit (now known as a conditional use permit) for NSP (now Xcel Energy) to construct an electric substation for the site on County Road D. March 10, 2008: The city council approved a conditional use permit for Xcel Energy to have and expand the electrical substation and related electrical system operations and a wood chipping and transfer operation on the property at 1480 County Road D. March 23, 2009: The council reviewed this CUP and agreed to review it again in one year. March 22, 2010: The council reviewed this CUP and agreed to review it again in one year. April 25, 2011: The council reviewed this CUP and agreed to review again in six months to check on the status of ten replacement trees that needed to be planted. DISCUSSION This CUP was reviewed in April of this year. Staff had determined with Xcel that the 10 required trees on the site had died and needed to be replaced. Xcel has planted 10 new trees and staff has confirmed that they currently appear to be in good health. Staff recommends reviewing this permit again in one year to check on the status of the trees. The conditions of the CUP require that Xcel Energy prepare an annual report and submit it to the city regarding the wood chipping and chip removal activities on their site. Xcel submitted its 2010 report during the April review of this permit. A report for 2011 will be submitted during the CUP review next year. Agenda Item G2 Packet Page Number 52 of 116 2 RECOMMENDATION Review the conditional use permit for Xcel Energy’s electrical substation and related electrical system operations in one year to check on the status of the 10 trees that were planted this summer and to receive a report on the wood chipping and chip removal activities on their site. p:sec 3/Xcel Substation – CUPRev1011 Attachments: 1. Location Map 2. Site Plan 3. Planting Plan 4. City council minutes, March 10, 2008 Packet Page Number 53 of 116 Packet Page Number 55 of 116 Packet Page Number 56 of 116 Attachment 4 March 10, 2008 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, March 10, 2008 Council Chambers, City Hall Meeting No. 08-08 J. UNFINISHED BUSINESS 1. Conditional Use Permit – Xcel Energy Electrical Substation (1480 County Road D). a. Planner, Ken Roberts gave the report and answered questions of the council. i. Dale Trippler, Planning Commission representative gave a report from the Planning Commission. ii. Chris Rogers, Siting and Land Rights Agenda representing Xcel Energy, addressed the council. iii. Dennis Phalen, Supervisor of Vegetation Management for Xcel Energy, addressed and answered questions of the council. iv. Elizabeth Sletten, 2747 Clarence Street North, Maplewood. Ms. Sletten spoke regarding her strong disapproval of this project due to alleged health concerns. Mayor Longrie 1. On February 2, 1972, the Maplewood City Council approved a special use permit for NSP (Northern States Power) to construct an electrical substation on the subject property. moved to approve the resolution approving a conditional use permit for Xcel Energy to have and expand the electrical substation and related electrical system operations and a wood chipping and transfer operation on their property at 1480 County Road D. The city bases this approval on the findings required by the ordinance and is subject to the following conditions: CONDITIONAL USE PERMIT RESOLUTION 08-03-032 WHEREAS, Mr. Chris Rogers, representing Xcel Energy, applied to Maplewood for a conditional use permit for the expansion of the existing electrical substation and for a wood chipping and transfer operation at 1480 County Road D. WHEREAS, this permit applies to the property on the south side of old County Road D and north and west of new County Road D in Maplewood. The legal description is: Registered Land Survey 262, Subject to Roads, Tract A (PIN 03-29-22-21-0002) WHEREAS, the history of this conditional use permit is as follows: 2. On February 19, 2008, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approve the conditional use permit. 3. On March 10, 2008, the city council discussed the proposed conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit revision, because: Packet Page Number 57 of 116 Attachment 4 March 10, 2008 City Council Meeting Minutes 2 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction and activities on the site shall follow the site and project plans dated January 18, 2008 as approved by the city. City staff may approve minor changes to these plans and the city council must approve major changes to the approved plans. These plans shall include the planting of at least 10 trees on the southeast corner of the site as shown on submitted planting plan. Xcel Energy shall replace any of the trees they plant if they are damaged or die. 2. Any fence over six feet tall requires a building permit issued by the city. The city building official will require the submittal of a structural plan for the proposed fence approved by a registered engineer with the building permit materials. 3. Xcel Energy must start the installation of the new transformer and associated site work within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 4. Xcel Energy shall prepare an annual report and submit it to the city about the wood chipping and chip removal activities on their site. This report shall include documentation about the dates and amount of materials the contractor removes from the site. 5. The city council shall review this permit in one year. The Maplewood City Council approved this resolution on March 10, 2008. Seconded by Councilmember Rossbach. Ayes – All The motion passed. Packet Page Number 58 of 116 Agenda Item G.3 MEMORANDUM TO: James Antonen, City Manager FROM: Shann Finwall, AICP, Environmental Planner SUBJECT: Renewable Energy Ordinance Summary Publication (Super Majority Vote) DATE: October 18, 2011 for the October 24 City Council Meeting INTRODUCTION The City Council adopted the renewable energy ordinance on October 10, 2011. The ordinance goes into effect upon publication. According to state law, the City Council may direct that a summary of an ordinance be published rather than the entire ordinance text. The renewable energy ordinance contains 12 pages of text which would be costly to publish. As such, staff is recommending the City Council authorize a summary ordinance for publication. DISCUSSION State statute requires that summary ordinances give an accurate synopsis of the essential elements of the ordinance. Staff proposes the following language for the summary ordinance: Ordinance No. 914 Renewable Energy Ordinance On October 24, 2011, the Maplewood City Council adopted an ordinance which creates regulations for wind turbines, solar systems, and geothermal ground-source heat pumps. The City strongly encourages increased energy conservation and improved energy efficiency, but also finds that increased use of appropriate renewable energy systems will be an important part of improving urban sustainability. The ordinance will encourage renewable energy systems that have a positive impact in energy conservation, with limited adverse impact on the community. A summary of the ordinance follows: Wind Large Wind Energy Conversion Systems: Ground mounted large wind energy conversion systems (WECS) of equal to or greater than 100 kW in total nameplate generating capacity and up to 125 feet in height and roof mounted large WECS are allowed with approval of a conditional use permit in the following properties: commercial or industrial zoned properties, multiple dwelling residential or planned unit development zoned properties (for shared energy production among the properties), government or institution guided properties. Small Wind Energy Conversion Systems: Ground mounted small WECS of less than 100 kW in total nameplate generating capacity and up to 60 feet in height and Packet Page Number 59 of 116 2 roof mounted small WECS are a permitted use in any zoning district, with the exception of small ground mounted WECS in residential zoning districts that require approval from 100 percent of surrounding property owners prior to construction. WECS Standards: The ordinance allows 1 large or small ground mounted WECS on a single lot up to 5 acres and 1 large or small ground mounted WECS per 5 acres of land area thereafter. The ordinance also specifies regulations for placement, design, and general standards for all WECS. Solar Solar energy systems are a permitted use in any zoning district. The ordinance also specifies regulations for ground and roof mounted solar energy systems including placement, height, and coverage. Geothermal Geothermal ground source heat pump systems (closed loop only) are a permitted use in any zoning district. The ordinance also specifies regulations for ground source heat pump systems including placement and design. The renewable energy ordinance goes into effect after publication. An official copy of the renewable energy ordinance is on file in the office of the Maplewood Community Development Department at 1830 County Road B East, Maplewood, or can be obtained on the city’s website at www.ci.maplewood.mn.us/energy. Questions regarding this ordinance should be directed to Shann Finwall, Environmental Planner at (651) 249- 2304 or shann.finwall@ci.maplewood.mn.us. RECOMMENDATION Adopt the above-mentioned renewable energy ordinance summary publication. Once approved by the City Council, staff will publish the summary ordinance in the City’s official newspaper. Packet Page Number 60 of 116 P:\Agenda Reports\10.24.11\G4 - 2011 transfers.doc AGENDA NO. G-4 AGENDA REPORT TO: James Antonen, City Manager FROM: Gayle Bauman, Finance Manager RE: Approval of 2011 Transfers DATE: October 13, 2011 DISCUSSION The 2011 Budget calls for transfers from the General Fund to the Park Development, Open Space, Redevelopment and Legal Contingency Funds as directed by the Council during the preparation of the budget document. Staff has also discussed with Council that current year reductions in police and parks operating expenditures will be used to begin funding future public safety and aging parks infrastructure needs. The transfers needed are as follows: From To Amount Fund Fund $ 30,000 101 General Fund 403 Park Development (equipment replacement) 5,000 101 General Fund 410 Open Space 10,000 101 General Fund 430 Redevelopment (housing replacement) 10,000 101 General Fund 430 Redevelopment (commercial redevelopment) 60,000 101 General Fund 705 Risk Management (legal contingency) 50,000 101 General Fund 405 Capital Improvement (parks infrastructure) 150,000 101 General Fund 442 Public Safety Expansion FINANCIAL IMPACT There is no financial impact to the city as the proposal is to transfer money between funds. RECOMMENDATION It is recommended that the Council authorize the transfers listed above and direct the Finance Manager to make the appropriate budget adjustments if needed. Packet Page Number 61 of 116 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer / Dep. Director of Public Works SUBJECT: TH 36/English Street Interchange Improvement, City Project 09-08, Resolution Authorizing Additional Consulting Services and Adopting Project Budget DATE: October 10, 2011 INTRODUCTION The council will consider authorizing additional consulting service in addition to setting a preliminary project budget for the Highway 36 and English Street Interchange project, slated for 2013-2014 construction. BACKGROUND On August 23, 2010 the council appropriated $300,000 to proceed with tasks generally described as feasibility study, pursuing additional project funding, public involvement, design surveys, preliminary layouts and approvals, environmental assessment documentation, and other associated tasks to move this project forward in coordination with project stakeholders. Since that time a number of public open-house and one on one neighborhood meetings have been held to shape this into a successful project that balances impacts yet accomplishes the goals of the project such as improved mobility along Highway 36, and providing access to local businesses and residents. A public hearing for the environmental assessment portion of the project is expected later this year or early next, in addition to an overall project Public Hearing. The Public Hearing, expected to occur early next year, will serve as the official vote by the City Council in moving the project into final design and construction. The interchange originally was to be a split diamond, however, through the Mn/DOT review process and neighborhood meetings a full access interchange at English Street is now the preferred alternative. Layout approvals and environmental work is being finalized; and now the detailed survey, and preliminary roadway, drainage and bridge plan designs through 30% plans is required. This also includes design tasks associated with the main line roadway being shifted slightly south and becoming an urban section as requested by Mn/DOT. WORK ORDER Attached are work orders from SEH, Inc. and Kimley-Horn and Associates to move this project into the next phase which will position the City to begin final design plans and right of way acquisition in 2012. The deliverables are all outlined in each respective work order. The combined work order fees are $382,380. In addition to these work orders Braun Intertec and AET provided quotes to complete the geotechnical analysis this fall and Braun had the lowest competitive quote of $139,360, about $9,000 lower than AET. A signed contract with Braun will be required and work is to be started soon given the extent of drilling and testing services needed for this project. The attached work orders essentially take the project through all of the final environmental and preliminary roadway, drainage, and bridge design work; up to a 30% set of plans. It should also be noted that previous work orders were executed with SEH, Inc. in the amount of $197,000 Agenda Item G5 Packet Page Number 62 of 116 and $57,000; and with Kimley-Horn in the amount of $103,000. It should be noted that Mn/DOT has agreed to pay the soft costs associated with additional environmental and preliminary design costs SEH, Inc. incurred as a result of requested main line Highway 36 changes (refer to attached letter). The following is a summary of contract work: SEH, Inc. Kimley-Horn and Associates Braun Intertec Existing $254,000 $103,000 ---- New $233,500 $148,880 $139,360 BUDGET As this project has moved forward a draft financing plan has been developed as we are now able to better define the work scope. The construction cost is estimated at just over $14.5 million with a total project cost estimate of roughly $18 million; at this time just under $16 million is identified in funding sources. This leaves a $2 million gap that must be filled between now and the project letting. Total Cost STP Interchange $ STP Water Quality $ MNDOT SRC (1) Ramsey County Cooperative Agreement (2) City RWMWD Total Sources Total Project Cost $17,780,000 $7,350,000 $248,000 $4,500,000 $250,000 $708,000 $2,050,000 $732,000 $15,838,000 The table above is a very preliminary budget and a revised budget would be adopted as the budget becomes more defined. The action requested at this time is for the council to approve a preliminary project budget and authorize additional work orders to move the project forward. It should be noted that the likely City portion is generated by potential TIF, special assessments to businesses, and MSA Bonds. These amounts and sources will be further defined when the feasibility is finalized next year and a public hearing is held by the City Council. RECOMMENDATION It is recommended that the council adopt the attached resolution setting a preliminary budget in addition to authorizing SEH, Inc. and Kimley-Horn and Associates services in an amount of $233,500 and $148,880 respectively, and also authorize Braun Intertec to perform drilling and testing services estimated in an amount of $139,360 for the TH 36/English Street Interchange Improvement, City Project 09-08. Attachments: 1. Resolution Authorizing Consultant Services and Adopting Project Budget 2. Consultant Work Summary 3. SEH Work Order 4. Kimley-Horn Work Order 5. Braun Intertec Contract 6. Letter to Mn/DOT 7. Location Map Agenda Item G5 Packet Page Number 63 of 116 RESOLUTION AUTHORIZING CONSULTING AND TESTING SERVICES AND ADOPTING PRELIMINARY BUDGET WHEREAS, the City has received $7,350,000 in Surface Transportation Program Funding and has worked cooperatively with project partners including Ramsey County, Ramsey-Washington Metro Watershed, and Mn/DOT in securing additional funding for the TH 36/English Street Interchange Improvement, City Project 09-08. AND WHEREAS, consulting services are needed for the next phase of the improvement project, and SEH, Inc. and Kimley-Horn and Associates have provided previous work on this project and have presented a work orders to continue project implementation; AND WHEREAS, Braun Intertec provided the lowest responsive quote to perform drilling and testing services for the project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. The City’s pool consultants, SEH, Inc. and Kimley-Horn and Associates are the designated firms for the next phase of project implementation and the City shall execute the attached work orders estimated in an amount $233,500 and $148,880 respectively, in order to begin said work plan. 2. Braun Intertec is the designated firm to perform drilling and testing services estimated in an amount of $139,360 and the City shall execute a contract for said services. 2. The finance director is hereby authorized to make the financial transfers necessary to implement the preliminary financing plan for the project. A budget of $17,780,000 shall be established. The proposed financing plan is as follows with the understanding that the approval does not financially obligate project stakeholders until final agreements are made. In addition this preliminary budget shows a funding gap of $2 million: Total Cost STP Interchange $ STP Water Quality $ MNDOT SRC (1) Ramsey County Cooperative Agreement (2) City RWMWD Total Sources Total Project Cost $17,780,000 $7,350,000 $248,000 $4,500,000 $250,000 $708,000 $2,050,000 $732,000 $15,838,000 Adopted by the City Council this 24th day of October 2011. Agenda Item G5 Attachment 1 Packet Page Number 64 of 116 Agenda Item G5 Attachment 2 Packet Page Number 65 of 116 Agenda Item G5 Attachment 2 Packet Page Number 66 of 116 Agenda Item G5 Attachment 2 Packet Page Number 67 of 116 Agenda Item G5 Attachment 2 Packet Page Number 68 of 116 Agenda Item G5 Attachment 3 Packet Page Number 69 of 116 Agenda Item G5 Attachment 3 Packet Page Number 70 of 116 Agenda Item G5 Attachment 3 Packet Page Number 71 of 116 Agenda Item G5 Attachment 4 Packet Page Number 72 of 116 Agenda Item G5 Attachment 4 Packet Page Number 73 of 116 Agenda Item G5 Attachment 4 Packet Page Number 74 of 116 Agenda Item G5 Attachment 4 Packet Page Number 75 of 116 Agenda Item G5 Attachment 4 Packet Page Number 76 of 116 Agenda Item G5 Attachment 4 Packet Page Number 77 of 116 Agenda Item G5 Attachment 4 Packet Page Number 78 of 116 952.995.2000 952.995.2020 braunintertec.com 11001 Hampshire Avenue S Minneapolis, MN 55438 Phone: Fax: Web: Braun Intertec Corporation Providing engineering and environmental solutions since 1957AA/EOEOctober 13, 2011 Proposal BL-11-06382 Michael Thompson, PE City Engineer / Dep. Director of Public Works City of Maplewood 1902 County Rd B East Maplewood, MN 55109 Re: Proposal for Soil Borings and Laboratory Testing TH 36 and English Street Interchange Maplewood, Minnesota Dear Mr. Thompson: As requested by Short Elliott Hendrickson, Inc. (SEH), Braun Intertec is pleased to submit this proposal to complete soil borings and laboratory testing for the Trunk Highway 36 and English Street Reconstruction Project in Maplewood, Minnesota. Our Understanding of Project We understand the Minnesota Department of Transportation (MnDOT) and City of Maplewood are proposing to reconstruct the interchange of TH 36 and English Street. The project will also include improvements at the interchange of TH 36 and US 61, reconstruction of Gervais Avenue, improvements to County Road B and Viking Drive, and construction of a pedestrian bridge over TH 36 at the Vento Trail. As part of the project, the geotechnical design consultant, Short Elliott Hendrickson, Inc. (SEH), on behalf of the City of Maplewood, has requested soil borings and laboratory testing. Purpose The purpose of the soil borings and laboratory testing is to characterize subsurface geologic conditions at selected exploration locations and provide geotechnical information to the City of Maplewood and SEH. Scope of Services Our scope of services for the project is based on the TH 36 and English Street Interchange Work Scope for Drilling and Laboratory Testing, including Table 1, provided by SEH and dated October 13, 2011. The following tasks are proposed to help achieve the stated purpose. If unfavorable or unforeseen conditions are encountered at any point during the completion of the tasks that lead us to recommend an expanded scope of services, we will contact you to discuss the conditions before resuming work. Agenda Item G5 Attachment 5 Packet Page Number 79 of 116 City of Maplewood Proposal BL-11-06382 October 13, 2011 Page 2 Soil Borings As requested, we propose to complete a total of 147 soil borings for the project. The borings will be combination of standard penetration tests (SPT) and flight auger (FA) borings. Coring of the bedrock will also be performed at select boring locations. The borings will be performed with a combination of truck mounted and off-road vehicle mounted drill rigs. Table 1 provides a summary of the anticipated boring quantities, types, depths and locations. Borings R- to R-41, P-1 to P-3, and S-1 to S-48 will be performed in general accordance with the Mn/DOT Consultant Specifications for Subsurface Investigation. Table 1. Soil Boring Summary Location Borings Truck Rig All Terrain Drill Rig Night/ Wknd* SPT FA SPT FA No. Depth No. Depth No. Depth No. Depth Cope & English B-1 to B-11 5 10 3 10 1 20 2 20 Cope & Cnty Rd B B-11 to B-21 5 10 5 10 Viking Drive B-22 to B-24 3 15 English, N of TH 36 B-25 to B-27 3 15 Gervais Ave B-28 to B-48 13 10 2 20 4 25 2 25 Bridge R-1 to R-3 3 80 Y Retaining Walls R-4 to R-17 8 60 6 60 Noise Walls R-18 to R-39 12 10 10 20 Ped Bridge R-40 to R-41 2 40 Ponds P-1 to P-3 3 20 TH 36 S-1 to S-29 29 10 Y TH 36, WB to TH 61 NB S-30 to S-34 5 5 Y TH 61 NB to TH 36 EB S-35 to S-48 3 5 11 10 Y Viking Drive S-49 to S-55 7 2 *Borings may require night or weekend drilling to meet MnDOT traffic control requirements for drilling on TH 36 and US 61. Table 2. Coring Summary Location Borings Truck Rig AT Drill Rig No. Depth No. Depth Ped Bridge R-40 to R-41 --2 10 Agenda Item G5 Attachment 5 Packet Page Number 80 of 116 City of Maplewood Proposal BL-11-06382 October 13, 2011 Page 3 Standard Penetration Test Borings For the SPT borings, we have assumed hollow stem auger or mud rotary drilling methods will be used to advance the borings. Casing of the boreholes is not anticipated or included in our scope of services. The penetration tests will be performed at 2 1/2 foot intervals to a depth of 50 feet and then at 5 foot intervals to the boring termination depths. For Borings R-1 to R-41, sampling will include standard penetration tests samples and thinwall samples within identifiable plastic or organic soils in general accordance with MnDOT Consultant Specifications for Subsurface Investigation. Approximate pavement section materials, if present, will be measured in the boreholes. If groundwater is encountered in the boreholes, the depth where it is observed will be recorded on the boring logs. If existing fill, organic materials or other structurally unfavorable soils are not penetrated above the intended boring termination depths (for the SPT borings), we will extend the borings to obtain at least five feet of penetration into more competent materials at greater depths. In addition, Borings R-1 to R-3 and R-40 to R-41 will be performed to a depth to meet MnDOT’s aggregate blow count criteria for structures, assuming bedrock coring is not performed. If deeper borings (or additional borings) are needed, we will contact you prior to increasing our total estimated drilled footage and submit a Change Order summarizing the anticipated additional effort and the associated cost, for your review and authorization. Rock Coring Coring of the bedrock will be performed upon auger refusal at the 2 SPT borings included in Table 2, assuming bedrock is encountered prior to the boring termination depth. The cores will be performed to a depth of 10 feet and upon core extraction, each hole will be grouted. Rock cores will be returned to our laboratory for classification. We will prepare a core noting the rock name, group or formation, its lithology and physical characteristics, percent recovery, Rock Quality Designation (RQD), Average Core Length (ACL), and number of core breaks, among other criteria. Auger Borings Auger borings will be performed continuously with hollow or solid stem auger. Representative jar samples from the auger cuttings will be collected. Approximate pavement section materials, if present, will be measured in the boreholes. If groundwater is encountered in the boreholes, the depth where it is observed will be recorded on the boring logs. Borehole Abandonment Minnesota Department of Health Well Code requires sealing of any boring or core that encounters groundwater and is either greater than 25 feet deep or penetrates a confining layer. Based on the intended exploration depths and provided site information, we have assumed sealing of all boreholes proposed to a depth of 25 feet or greater with bentonite grout. Agenda Item G5 Attachment 5 Packet Page Number 81 of 116 City of Maplewood Proposal BL-11-06382 October 13, 2011 Page 4 Boring Staking and Utility Clearance We understand SEH will stake the boring locations and determine ground surface elevations at the boring locations. Depending on access requirements, ground conditions or potential utility conflicts, our field crew may alter the exploration locations from those proposed to facilitate accessibility. We will coordinate the clearing of public utilities. Prior to drilling, we will contact Gopher State One and request they notify the appropriate utility vendors to mark and clear the exploration locations of public underground utilities. We request you or your authorized representative notify Braun Intertec immediately of the presence and location of any underground objects or private utilities that are not the responsibility of public agencies. Braun Intertec will take reasonable precautions to avoid underground objects. In authorizing this contract, you agree to waive any claims against Braun Intertec and will indemnify and hold Braun Intertec harmless for any claims or liability due to the injury or loss allegedly arising from our damaging of underground objects that were not called to our attention prior to the beginning of work. Site Access We understand most of the borings are located within MnDOT or City of Maplewood right-of-way; however, we also understand several of the borings may potentially be located on private property. We have assumed the City will acquire permission from the property owners for access prior to drilling. Permits We will obtain a MnDOT Right-of-Way permit prior to performing the soil borings within the TH 36 and US 61 right-of-ways. We also will obtain a Ramsey County permit (if required) for borings located within County Road B. Traffic Control Braun Intertec will provide temporary traffic control, either directly or as a subcontracted service during completion of the soil borings in accordance with MnDOT requirements. Traffic control is anticipated to consist of cones, signs and barrels as required per MnDOT Temporary Traffic Control Plates. The traffic control is also anticipated to include temporary closure of single lanes of travel within TH 36 for up to a total of 9 days. Flagmen (2-man crew) are also anticipated for a period of up to 4 1/2 days during completion of 25 borings located within City streets. Sample Review and Laboratory Testing Soil samples will be returned to our laboratory, where they will be visually classified and logged by a geotechnical engineer in accordance with the MnDOT Triangular Textural Soil Classification System (for borings within MnDOT right-of-way) and the Unified Soil Classification System (for borings within City or private property). Agenda Item G5 Attachment 5 Packet Page Number 82 of 116 City of Maplewood Proposal BL-11-06382 October 13, 2011 Page 5 Laboratory testing will then be performed on the recovered samples as requested by SEH. SEH has provided a general laboratory testing budget of $17,900. In addition, laboratory testing has also been requested to be provided in general accordance with the MnDOT Consultant Specifications for Subsurface Investigation for Borings R-1 to R-17 and R-40 to R-41. We have estimated a MnDOT laboratory testing budget of $11,670 for these borings. Our total estimated laboratory testing budget is $29,570. Reporting A letter-style factual report will be prepared after completion of the borings and requested laboratory testing. The report will include a soil boring location sketches and summarize the subsurface soil and groundwater conditions at the boring locations, laboratory test results and our drilling procedures. One original report and one copy of our report will be submitted to you and two copies to SEH. At your request, additional copies can be prepared for other project team members. Electronic copies of the report will also be provided to all parties. Cost We will furnish the services described in this proposal for a fee of $138,810. Table 3 provides a breakdown of the proposed costs for the project. Table 3. Proposed Costs Service Proposed Cost 1. Drilling Services $75,180 Truck $45,255 AT $29,925 2. Utility Clearance and Permitting $1,800 3. Traffic Control $20,335 General Signage $6,460 Lane Closure $9,000 Flagmen $4,875 4. Laboratory Testing $29,570 SEH $17,900 MnDOT $11,670 5. Sample Review, Management/Coordination, Factual Report $12,000 Total $138,815 Our work may extend over several invoicing periods. For work that is performed during the course of each invoicing period, we will submit partial progress invoices. Agenda Item G5 Attachment 5 Packet Page Number 83 of 116 City of Maplewood Proposal BL-11-06382 October 13, 2011 Page 6 Schedule We anticipate the field exploration (drilling) will take approximately five to six weeks to complete; however, actual completion time will be dependent on traffic control and access constraints. Sample classification and laboratory testing will likely take an additional three weeks after completion of the drilling. We will pass along what results we have, however, as they are obtained and reviewed. We anticipate we can submit our factual report approximately eight to nine weeks after the start of the field exploration, depending on the project schedule. If our proposed scope of services cannot be completed according to this schedule due to circumstances beyond our control, we may need to revise this proposal prior to completing the remaining tasks. General Remarks We appreciate the opportunity to present this proposal to you. It is provided in duplicate so the original can be retained for your records and the copy can be signed and returned to us. Please return the signed copy in its entirety. The proposed fee is based on the scope of services described and the assumptions that our services will be authorized within 30 days and that others will not delay us beyond our proposed schedule. Agenda Item G5 Attachment 5 Packet Page Number 84 of 116 Agenda Item G5 Attachment 5 Packet Page Number 85 of 116 Cost Estimate Table TH 36 and English Street Interchange Soil Borings and Laboratory Testing BL-11-06382 JV 9/27/11 MnDOT Portion City Portion $57,880 $16,840 Truck $29,250 $10,655 Truck OT/Prem $7,565 $0 AT $21,065 $6,185 $1,000 $800 $10,775 $8,695 General Signage $3,210 $1,585 Lane Closure $7,565 $0 Flagmen $0 $7,110 $18,570 $12,600 $7,500 $4,700 Subtotal $95,725 $43,635 Total Estimated FeeService $139,360 4. Laboratory Testing 5. Sample Review, Management/Coordination, Factual Report 1. Drilling Services 2. Utility Clearance, Permitting 3. Traffic Control Agenda Item G5 Attachment 5 Packet Page Number 86 of 116 Agenda Item G5 Attachment 6 Packet Page Number 87 of 116 MEMORANDUM TO: Michael Thompson FROM: Mark Benson DATE: September 30, 2011 RE: TH 36/English Street SEH No. 113910 As the Highway 36/English Street interchange has progressed through the MnDOT review process, changes to the project scope occurred that impacted our consultant budget and fees. The first change was the decision by MnDOT to lower the TH 36 profile after the layout was completed. After revising the layout to reflect lowering the profile, the layout was resubmitted. During the second review of the layout Mn/DOT requested that the centerline be narrowed to create an urban section from the TH 61 interchange to tie in at the railroad bridge. These mainline changes affected both the previously completed drainage analysis and Environmental Assessment documentation. While these changes have resulted in an improved design, our project budget was impacted. Summarized below are costs we incurred due to these changes:. - Re-design associated with the lowering of Highway 36 - $10,000 - Re-design and new layout process associated with the narrowing of TH 36 - $30,000 - Hydraulic analysis, design and updated report associated with these changes - $10,000 - Revised analysis and text for Environmental Assessment associated with these changes - $9,000 Total cost for preliminary design rework associated with TH 36 mainline changes = $59,000 MnDOT has requested that we provide a construction cost for the project elements involved in the lowering of TH 36 and the mainline centerline narrowing. We completed an updated construction cost for the project using the LWD methodology. The cost estimate for the MnDOT portion of the project is $3.5 million. The attached exhibit reflects the area that was included in the LWD estimate. mdb Enclosures: Cost split area and LWD form c: s:\ko\m\maple\113910\project managment\memo regarding mndot changes.docx Agenda Item G5 Attachment 6 Packet Page Number 88 of 116 M M M M M M M M M M M M M M M M M M M M M M M M M PPPPP P P P P P MH MH CANOPY CUL END CUL END CUL END CB CUL END CUL END CUL END CUL END PPPPPPPPPPP P P P P P PPPP PPPPPCB CB CUL END CUL END PPP PP P P P P P P P PP MH MH XC XC XC CUL END CB CB CUL END CB MH MH MH MH MH MH MH CUL END CUL END CB GP CB CUL END XC XC XC XCXC XC XCXC XC XC XC XC SCALE MH WALL CUL END AREA UNDER CONSTRUCTION PP P P XCXCXCXCXCXCXCXCXCXCXCXCXCXCXCXCXCXC XCXCXCXCXCXCXCXCXCCUL END CB P P P P P PPPPPPPPPPPPPPPP P P P P P P CUL END MH CUL END CUL END CUL END AREA UNDER CONSTRUCTION XCXCXCXC XCXCXCXC XC XCXC XC XCXCXCXCXCXCXCXCXCXCXCXC XCXCXCXC XCXCXCXCXC XCXCXC XCXCXCXCXC XC XC XC XC XCXCXCXCXCXCXCXCXCXCXC XCXCP P PP CUL END MH MH XCCOURT BASKETBALL TENNIS COURT CB XCXCXCXCXC XC XCXC XC XCXCXCXCXC XC XCXC XCCUL END XC XCXC XC XC GP TANK CUL END CUL END CUL END CBXC ENGLISH STREETCOUNTY ROAD B ATLANTIC STREETGERVAIS AVENUE COPE AVENUE VENTO TRAILHAZELWOOD STREETHAZELWOOD STREETBARCLAY STREETGRANDVIEW AVENUE KENNARD STREET9/28/201110:39:20 AMS:\KO\M\Maple\113910\Design\113910_Proposed Division of Work.dgnTH 36 Mainline Constructionmtran$3,500,000 TH 61 RAMP MODIFICATIONS TH 36 MAINLINE & TH 36 MAINLINE CONSTRUCTION TH 36 / ENGLISH ST. INTERCHANGE Agenda Item G5 Attachment 7 Packet Page Number 89 of 116 Item G6 MEMORANDUM TO: James Antonen, City Manager FROM: Karen Guilfoile, City Clerk RE: Temporary Gambling Resolution and Permit Fee Waiver DATE: October 19, 2011 Tom Bye on behalf of MMFL Media (Minnesota Metro Fastpitch League), has applied for a temporary gambling license to be used at the Dog House Bar and Grill, 2029 Woodlyn Avenue, on November 19, 2011 from 4:00 p.m. to 7:00 p.m. The temporary gambling permit will be used to conduct a raffle for a fund raiser being held for Shoua Yang. Miss Yang is a Maplewood resident that was diagnosed with cancer and is facing mounting medical bills that her three part-time jobs do not cover. Several surrounding business are donating goods and services for the event. On behalf of the organizers, staff is requesting that the permit fee be waived. BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for MMFL Media (Minnesota Metro Fastpitch League), to be used at the Dog House Bar and Grill, 2029 Woodlyn Avenue, Maplewood, MN, on November 19, 2011 from 4:00 p.m. to 7:00 p.m. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation Approve the above resolution for temporary gambling and waive related fee as requested. Packet Page Number 90 of 116 Agenda Item I.1 MEMORANDUM TO: James Antonen, City Manager FROM: Shann Finwall, AICP, Environmental Planner SUBJECT: Trash Collection System Analysis – Update on Contract Negotiations with Allied Waste Services DATE: October 19, 2011 for the October 24 City Council Meeting INTRODUCTION Since March of this year the City has been analyzing trash collection systems. One track of the analysis includes studying the feasibility of an organized system where the City contracts with one or several trash haulers to service residential properties in the City. The analysis included the release of a Request for Proposal (RFP) for city-wide residential trash collection. The City received six responses to the RFP. Allied Waste Services (“Allied”) was chosen as the top ranked proposer based on the evaluation criteria specified in the RFP. The City Council authorized staff to begin negotiations with Allied for a draft trash collection contract. This report is intended to update the City Council on the negotiations between the City of Maplewood and Allied for the draft trash collection contract. Background On July 11, 2011, the City Council authorized the release of an RFP for residential trash collection. On August 19, 2011, the City received six responses to the RFP from the following companies:  Allied Waste Services  Dick's Sanitation, Inc.  Highland Sanitation and Recycling  Tennis Sanitation, LLC  Walters Recycling and Refuse, Inc.  Waste Management, Inc. On September 13, 2011, the Trash Hauling Working Group met to review and rank the proposals based on the evaluation criteria specified in the RFP. Allied was chosen as the top ranked proposer. On October 10, 2011, the City Council authorized staff to negotiate with the top ranked proposer, Allied, for city-wide residential trash collection services. DISCUSSION Since October 10, 2011, staff and Rich Hirstein of Allied have been working on a draft city-wide residential trash collection contract. The contract work and negotiations have been very productive with no insurmountable issues raised between the parties. As of the writing of this staff report, most of the contract language has been successfully negotiated. Additional legal review is in progress to finalize the draft contract. Packet Page Number 91 of 116 2 If successful negotiations with Allied continue to progress, staff will present the draft contract to the City Council on November 14, 2011. This is an accelerated schedule from the previous timeline which called for the draft contract to be presented to the City Council on November 28, 2011. This will allow additional time to review the details of the draft contract prior to the November 28, 2011, City Council meeting. November 28 has been scheduled as the date the City Council will decide on a trash collection system (i.e., improved open system or organized system). RFP Requirements The draft contract is based on the July 11 RFP and Allied’s August 19 proposal. The RFP was drafted by the Trash Hauling Working Group and approved by the City Council and specified the following minimum requirements:  City-wide trash collection for all single-family residential properties (properties with one to four units).  Proposal options include: a contract for the entire City; or a contract for one to three of the City’s existing day certain trash pickup districts.  Term of Contract: Five years with two one-year extensions possible.  Proposals can be submitted by one hauler or a joint proposal from up to four haulers. Joint proposals can be submitted for the entire City contract option only.  RFP specifies billing directly by the Contractor to the residents.  RFP specifies City-owned trash carts.  RFP requires the vendor to submit a fixed base collection fee for all properties, with variable disposal fee pricing depending on cart sizes (i.e., 20/30/60/90 gallon).  Added service requirements include pick up of yard waste, bulky items, extra bags, Christmas trees, e-waste.  RFP does not include trash collection from City buildings or City clean-up events. Contract Summary Based on the RFP and Allied’s proposal, following are the highlights of the draft trash collection system contract:  Five-year contract, with two one-year extension options. Competitive purchase of services after the term of this contract ends.  One-hauler, city-wide trash collection for all eligible, single-family residential properties (10,126 single-family households estimated).  Townhomes and manufactured homes and other planned unit developments that currently have trash collection contracts are excluded from this contract (1,808 townhome, manufactured home, or PUD estimated). However, these developments can opt into the City’s system at a later point in time under a procedure yet to be established by the City.  City will purchase and own the trash carts, but they will be delivered, maintained, and inventoried by the Contractor. The Contractor will assist and advise the City on the survey of City residents to select the cart size of their choice. Packet Page Number 92 of 116 3  Contractor will do the billing.  Collection hours from 6 a.m. to 6 p.m.  Same day collections corresponding to the City recycling collection areas.  Cost of trash collection will be based on a flat base collection fee, disposal costs for 20, 30, 60, or 90 gallon service levels, and annual consumer price index (CPI) and fuel adjustments.  Residents are given credit on their trash bill for extended vacations of at least three weeks or more.  Collection of yard waste based on a yearly fee. A separate yard waste cart (purchased and provided by the Contractor) plus up to five bags of yard waste are allowed per week as part of the base yearly fee.  Collection of bulky items and e-waste based on a set fee per item.  Collection of one Christmas tree as part of a resident’s base collection fee.  Future organic waste pilot collection program to be negotiated as part of the planning for this project in future years (possibly 2013 or 2014).  Monthly and annual reports to verify items such as total quantities of trash, yard waste, and bulky waste collected, etc.  Annual work plans which specify public education tools and other service improvements the Contractor could implement to assist the City in meeting waste reduction goals.  Annual performance review will be required by the Environmental and Natural Resources (ENR) Commission and the City Council. The objective of the review is to review Contractor’s performance, annual report, and work plan.  Public education requirements to include an annual flyer and education tags to be left by Contractor’s collection crew to instruct residents why certain materials were not collected and instructions for special collection.  Customer complaints will be handled by the Contractor between the hours of 7 a.m. to 5 p.m. with a live person rather than a recording within an average of one minute of call connection.  Disposal of all trash collection in the City at a resource recovery facility consistent with the current Minnesota Waste Management Act, Ramsey County Solid Waste Master Plan, Ramsey County facility operating contracts, and other Ramsey County policies.  Trucks:  The Contractor will purchase new trucks for the Maplewood contract.  Trucks will run on B2 Bio diesel fuels.  Trucks will be equipped with: o Automatic lifters o Radio Frequency Identification (RFID) systems to read the RFID tags installed in the City trash carts o Automatic overload prevention devices that shut off the truck’s packer system when the load reaches its maximum capacity o Windscreen attachments to reduce litter and blowing debris  The Contractor will submit a detailed safety plan to the City for review and approval that will address all elements of the contract including trash, yard waste, and bulky waste collection operations. Packet Page Number 93 of 116 4  Liquidated damages are specified in the contract for violations such as failure to collect properly notified missed collections, failure to provide monthly and annual reports, failure to clean litter or spills that knowingly occur during collection operations, etc.  Performance bond and insurance requirements. Cost Analysis Dan Krivit of Foth Infrastructure and Environment conducted a cost analysis of the draft contract to determine the total five-year contract costs to the City based on variables such as:  Prices for each type and level of service as proposed.  Assumed number of eligible households for each type and level of service as per the RFP.  Assumed, forecasted changes in:  Disposal costs  Cost of living adjustments (via CPI index)  Fuel cost adjustments (via diesel fuel index) The draft contract includes all prices as proposed by Allied and as per the RFP. The proposed Contract cost to residents, including all taxes and other surcharges, is estimated to be approximately $1.1 million per year less than the current average published rates and approximately $1.6 million per year less than the average actual rates. RECOMMENDATION Review and comment on this City staff summary memo of the draft trash collection contract between the City of Maplewood and Allied Waste Services. Packet Page Number 94 of 116 Agenda Item I2 AGENDA REPORT TO: James Antonen, City Manager FROM: Charles Ahl, Assistant City Manager Sarah Burlingame, Senior Administrative Assistant DATE: October 18, 2011 SUBJECT: Approval of Charitable Gambling Fund Proposed Awards INTRODUCTION Each year the Maplewood City Council solicits requests for charitable gambling funds. Every year the requests for funds have exceeded the available funds. That is the case this year. The city received 17 applications with $53,091 in requests. The amount of funds available is $30,000. BACKGROUND On October 10, 2011, the City Council was presented with the applications for 2012 Charitable Gambling Funds. The Council reviewed the requests and submitted to City Staff their individual voting sheets on award amounts. The votes were combined into one spreadsheet and an average of the suggested award amounts was used to total the award amounts presented today. This spreadsheet is provided, for reference, as an attachment. Each of the organizations requesting funds is listed below, as well as their requested amounts and the final suggested award amounts tallied from the City Council’s vote. RECOMMENDATION Staff recommends the approval of the proposed awards amounts as listed above. Attachments: 1. Charitable Gambling Funds Proposed Awards for 2011 Spreadsheet Organization Amount Requested Proposed Award American Red Cross - TC Area Chapter $2,500 $600 Boy Scout Troop 461 $2,500 $1,250 Dispute Resolution Center $3,000 $1,300 District 622 ADD/ADHD Support Group $600 $300 District 622 Education Foundation $2,500 $1,085 Friends of Ramsey County Libraries $4,500 $1,690 Maple Tree Monastery Childcare Center $3,176 $385 Maplewood Area Historical Society $7,614 $4,483 Maplewood Mall - Simon Youth Foundation $500 $280 Maplewood Police Explorers $8,000 $4,950 Maplewood Police Reserves $5,000 $3,900 Maplewood Youth Scholarship Fund $3,000 $1,760 North St. Paul Area Food Shelf $1,000 $900 Ramsey County Fair $3,200 $2,100 Second Chance Animal Rescue $2,000 $650 Tubman Family Alliance $3,500 $1,800 Weaver Elementary PTA $500 $250 Fund Reserves $2,317 TOTAL $53,091 $30,000 Packet Page Number 95 of 116 2012 Charitable Gambling Funds Score Sheet Organization Amount Requested WR KJ JL MK JN Proposed Award American Red Cross - TC Area Chapter $2,500.00 $1,000 $1,000 $1,000 $0 $0 $600 Boy Scout Troop 461 $2,500.00 $500 $1,000 $1,500 $2,500 $750 $1,250 Dispute Resolution Center $3,000.00 $1,000 $1,500 $2,000 $1,000 $1,000 $1,300 District 622 ADD/ADHD Support Group $600.00 $300 $200 $600 $0 $400 $300 District 622 Education Foundation $2,500.00 $1,500 $1,800 $1,000 $0 $1,125 $1,085 Friends of Ramsey County Libraries $4,500.00 $2,700 $2,000 $1,000 $500 $2,250 $1,690 Maple Tree Monastery Childcare Center $3,176.50 $0 $800 $0 $0 $1,125 $385 Maplewood Area Historical Society $7,614.00 $5,000 $3,200 $1,000 $7,614 $5,600 $4,483 Maplewood Mall - Simon Youth Foundation $500.00 $0 $500 $500 $0 $400 $280 Maplewood Police Explorers $8,000.00 $5,750 $3,000 $2,000 $8,000 $6,000 $4,950 Maplewood Police Reserves $5,000.00 $3,750 $5,000 $2,000 $5,000 $3,750 $3,900 Maplewood Youth Scholarship Fund $3,000.00 $2,000 $1,800 $3,000 $0 $2,000 $1,760 North St. Paul Area Food Shelf $1,000.00 $500 $1,000 $1,000 $1,000 $1,000 $900 Ramsey County Fair $3,200.00 $3,000 $2,200 $500 $3,200 $1,600 $2,100 Second Chance Animal Rescue $2,000.00 $0 $1,000 $1,000 $0 $1,250 $650 Tubman Family Alliance $3,500.00 $3,000 $1,500 $2,000 $1,000 $1,500 $1,800 Weaver Elementary PTA $500.00 $0 $500 $500 $0 $250 $250 Fund Reserves $0 $2,000 $9,400 $186 $0 $2,317 TOTAL AMOUNT OF REQUESTS $53,091 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 An estimated $30,000 is available revenue from proceeds of the 10% Charitable Gambling Tax. Any reduction in available funds will result in a proportional reduction of the award amount.Packet Page Number 96 of 116 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer/ Dep. Public Works Director Steven Love, Assistant City Engineer Jon Jarosch, Staff Engineer SUBJECT: 2012 Mill & Overlays, City Project 11-15, Resolution Accepting Feasibility Study and Calling for Public Hearing DATE: October 12, 2011 INTRODUCTION The feasibility study for the 2012 Mill and Overlays, City Project 11-15, is complete and available in the office of the city engineer. Copies will be distributed to council members prior to the meeting. The study includes information on the proposed improvements, costs, and proposed financing. An executive summary of the feasibility study is attached to this report. The city council will consider accepting the feasibility study, authorizing the preparation of plans and specifications, and ordering a public hearing to be held on November 14, 2011. BACKGROUND It is important that the city maintains its infrastructure valued at a little under $200 million. The streets associated with the 2012 Mill and Overlay project have continued to deteriorate over the years with the streets having a current weighted average PCI rating of 63 (on a scale of 1 to 100) as indicated on the approved 2012 -2016 CIP. The public works department routinely fields calls from residents on the current conditions of these roads. The maintenance staff spends a considerable amount of time maintaining these streets by patching minimum depth surface failures, which are visually apparent especially along Highwood and Linwood Avenues. The majority of the streets associated with project are classified as major collectors. Major collectors see a higher level of daily traffic then a local road, which adds to the time and cost spent each year to perform the necessary patching maintenance. The streets associated with the proposed project can be seen on the attached project location maps and are listed below:  Conway Avenue – (McKnight Road to Century Avenue)  Highwood Avenue – (McKnight Road to Farrell Street)  Linwood Avenue – (McKnight Road to Century Avenue)  Maryland Avenue – (McKnight Road to Lakewood Drive)  Roselawn Avenue – (Rice Street to Highway 61)  Stillwater Avenue – (McKnight Road to Lakewood Drive)  Southlawn Drive – ( Beam Avenue to Legacy Parkway) The feasibility report was ordered at the July 27, 2011 city council meeting. A letter and information packet was mailed to the residents on August 9, 2011 to provide information on the council’s action and to notify them that preliminary engineering and site review would begin within the neighborhood. The informational packet contained a questionnaire, information about proposed the mill and overlay project, a project location map, and a letter explaining assessments. Agenda Item J1 Packet Page Number 97 of 116 Informational neighborhood meetings were held September 19 and 20, 2011 at the Maplewood Community Center. Staff mailed out the invitation to 324 property owners. Approximately 50 residents attended the September meetings. Meetings generally ran from 5:00pm to 7:00pm including a presentation, question and answer session, neighborhood brainstorming session, and one-on-one conversations with city staff. Items presented at these meetings included the public improvement process, an explanation of why these streets were chosen for improvements, project scope, proposed assessments, and an estimated project timeline. Staff also solicited feedback from residents on whether or not there was anything additional residents felt could be addressed by this project. From discussion with the residents there are concerns over the proposed assessments, traffic speeds, and volume of bus/truck traffic. During the design phase of the project staff will review traffic calming measures that were discussed at the neighborhood meeting, such as dynamic speed signs, to determine if they can be incorporated into the project. A summary of the response to the questionnaires sent to the residents on the project streets, along with a summary of written comments, are attached to this report. DISCUSSION According to the approved 2012 – 2016 CIP the proposed mill and overlay project was to be split over the 2012 and 2013 construction seasons. However, due to the volume of complaints on the subject roadways and in the interest of creating efficiencies and cost savings by minimizing administration costs, it has been proposed to construct all of the improvements in 2012. The main focus of the proposed project is the rehabilitation of the pavement surface. Staff is proposing to remove the top 2 inches of existing bituminous by milling (i.e. grinding) and thereby removing the damaged surface. Following the milling operation the milled pavement surface will be inspected for subgrade failures and additional corrective measures will be applied as necessary. With the goal of the project being pavement rehabilitation there are no major utility upgrades proposed as part of this project. Minor upgrades associated with this project include the replacement of outdated sanitary sewer castings with castings meeting currents city standards and replacement of damaged storm sewer castings. Prior to the placement of the new bituminous overlay all castings will be adjusted to their appropriate heights. For those streets with existing concrete curb and gutter it is proposed to remove and replace damaged or broken panels prior to the placement of the new bituminous overlay. It is estimated that approximately 10% of the existing concrete curb and gutter will need to be replaced. Staff also recommends replacing all bituminous curb on the project streets as milling along the base of the curb can further damage the curb and would result in a seam in the bituminous near the base of the curb. Curbing is often used to contain and help transmit storm-water runoff. Having a seam where the water is concentrated increases the risks of degradation to the roadway. Existing pedestrian curb ramps will be reviewed and evaluated to ensure they meet current ADA requirements. The final steps of the project will be the placement of a new 2-inch bituminous overlay and the restriping of the road way. The project street widths range from 30 to 44 feet wide and are proposed to remain similar. Striping may be adjusted to narrow driving lanes in order to create wider shoulders for bikers to follow a complete streets approach. Agenda Item J1 Packet Page Number 98 of 116 BUDGET The total project cost as identified through the feasibility process is $3,194,800. The project budget detailed in the City’s Capital Improvement Plan is $2,140,000. The project budget is higher than the Capital Improvement Plan estimate due to the following reasons:  The Capital Improvement Plan estimated the proposed work based on a cost per mile of road. Conway Avenue and Southlawn Drive account for 1.4 of 5.7 miles of the proposed project. These are 4-lane streets and will therefore cost twice that of a two lane street to perform the proposed improvements.  The majority of the streets, with the exceptions of Conway Avenue and Southlawn Drive, have a large amount of bituminous curb that is proposed to be removed and replaced as part of the proposed project. Staff believes this to be appropriate design item to be included as part of the mill and overlay as it will allow for the replacement of broken or damaged curb and eliminate issues that may arise by having a pavement seam adjacent to the curb line. The following is a comparison of the current feasibility costs and those in the adopted Capital Improvement Plan: A portion of the project costs, not previously shown in the CIP Funding plan, will be funded through special benefit assessments, consistent with the City’s assessment policy, in addition to potential 3M TIF Funds. If the 3M TIF funding is not available, the remaining project costs would be recovered by increasing the M.S.A. bonding. It is important to note this funding plan does not utilize general tax levy dollars. It is important to note that an independent appraisal firm was hired to ascertain the special benefit as a result of proposed project. This information was used to set the proposed special benefit assessment amounts for the project area. Even though this project does not utilize general tax levy money, the intent is to design this project with a number of bid alternate options. This would allow the City to reduce the scope of improvements by eliminating bid alternates, such as Conway Avenue and/or Southlawn Drive, if necessary. In essence, this would allow the bids to be received and the city can choose the design based on the cost it is comfortable with in order to proceed. FUNDING SOURCE TOTAL AMOUNT % OF TOTAL PROJECT M.S.A. BONDS $1,266,400 40% SANITARY SEWER FUND $59,900 2% ENVIRONMENTAL UTILITY FUND $46,200 1% SPECIAL BENEFIT ASSESSMENT $1,146,000 36% W.A.C. FUND $26,300 1% 3M TAX INCREMENT FINANCING $650,000 20% TOTAL FUNDING $3,194,800 100% ESTIMATED PROJECT COST RECOVERY Agenda Item J1 Packet Page Number 99 of 116 RECOMMENDATION It is recommended that the city council approve the attached resolution accepting the feasibility report, authorizing the preparation of plans and specifications, and calling for a public hearing for 7:00 p.m., Monday, November 14, 2011, for the 2012 Mill and Overlays, City Project 11-15. Attachments: 1. Resolution 2. Executive Summary 3. 2012-2016 CIP Sheet 4. Questionnaire Results 5. Location Map Agenda Item J1 Packet Page Number 100 of 116 RESOLUTION ACCEPTING FEASIBILITY STUDY AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolutions of the council adopted June 27, 2011, a report has been prepared by the city engineering division with reference to the improvement of the 2012 Mill and Overlays, City Project 11-15, and this report was received by the council on October 24, 2011, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider the 2012 Mill and Overlays, City Project 11-15 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $3,194,800. 2. The city engineer, or designated staff engineer, is the engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 3. The finance director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $3,194,800 shall be established. The proposed financing plan is as follows: 4. A public hearing shall be held on such proposed improvement on the 14th day of November, 2011 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Approved this 24th day of October 2011 FUNDING SOURCE TOTAL AMOUNT % OF TOTAL PROJECT M.S.A. BONDS $1,266,400 40% SANITARY SEWER FUND $59,900 2% ENVIRONMENTAL UTILITY FUND $46,200 1% SPECIAL BENEFIT ASSESSMENT $1,146,000 36% W.A.C. FUND $26,300 1% 3M TAX INCREMENT FINANCING $650,000 20% TOTAL FUNDING $3,194,800 100% ESTIMATED PROJECT COST RECOVERY Agenda Item J1 Attachment 1 Packet Page Number 101 of 116 FEASIBILITY REPORT 2012 MILL AND OVERLAYS CITY PROJECT 11-15 CONWAY AVENUE, HIGHWOOD AVENUE, LINWOOD AVENUE, MARYLAND AVENUE, ROSELAWN AVENUE, SOUTHLAWN DRIVE, STILLWATER AVENUE EXECUTIVE SUMMARY Project Summary This feasibility report has been prepared for the 2012 Mill and Overlays, City of Maplewood Project 11- 15. The above referenced streets total approximately 5.7 miles in length. The proposed improvements include the following: 1) A 2” mill and overlay of all project streets. Sub-grade repairs would be performed in areas of failure as necessary to support the overlay. 2) Removal and replacement of damaged sections of concrete curb and gutter. 3) Removal and replacement of all bituminous curbing. 4) Replacement of outdated sanitary sewer castings. 5) Replacement of damaged storm sewer castings. 6) Replacement of pedestrian curb ramps as necessary. 7) Consider the installation of traffic control measures such as dynamic speed display signs and stop signs. 8) Consider the installation of additional street lighting. 9) Consider the extension of water and sewer service to properties at the east end of Linwood Avenue. Project Cost The estimated project cost is $3,194,800 and is outlined as follows: PROPOSED IMPROVEMENTS TOTAL AMOUNT % OF TOTAL PROJECT STREET IMPROVEMENTS 3,062,400.00$ 95.9% DRAINAGE IMPROVEMENTS 46,200.00$ 1.4% SANITARY SEWER IMPROVMENTS 59,900.00$ 1.9% WATER SYSTEM IMPROVEMENTS 26,300.00$ 0.8% TOTAL ESTIMATE OF PROJECT COSTS $3,194,800 100% The estimated costs includes 8% contingencies and 15% overhead, which include engineering, administrative, legal, and fiscal expenses. Agenda Item J1 Attachment 2 Packet Page Number 102 of 116 Proposed Financing The improvements are proposed to be financed through a combination of special assessments to the benefiting properties, Municipal State Aid Bonds (M.S.A.), Sanitary Sewer Fund, Environmental Utility Fund, W.A.C. and potential 3M TIF funds. The following is a summary of the estimated financing for the proposed project. Schedule The following schedule may be implemented, should it be determined to proceed with the project: Receive feasibility study 10/24/2011 Order public hearing 10/24/2011 Public hearing 11/14/2011 Authorize preparation of plans and specifications 11/14/2011 Approve plans and specifications/Authorize advertisement for bids 2/13/2012 Bid date 3/30/2012 Assessment hearing 4/9/2012 Accept bids/award contract 4/9/2012 Begin construction May 2012 Complete construction September 2012 Assessments certified to Ramsey County November 2012 Photo of distresses on Linwood Avenue FUNDING SOURCE TOTAL AMOUNT % OF TOTAL PROJECT M.S.A. BONDS $1,266,400 40% SANITARY SEWER FUND $59,900 2% ENVIRONMENTAL UTILITY FUND $46,200 1% SPECIAL BENEFIT ASSESSMENT $1,146,000 36% W.A.C. FUND $26,300 1% 3M TAX INCREMENT FINANCING $650,000 20% TOTAL FUNDING $3,194,800 100% ESTIMATED PROJECT COST RECOVERY Agenda Item J1 Attachment 2 Packet Page Number 103 of 116 Agenda Item J1 Attachment 3 Packet Page Number 104 of 116 2012 Mill and Overlays, Project 11-15Questionnaire ResultsProj. StreetStreetPrivate UtilitiesTypeAccess NeedsTypeDrainage IssueGeneral CommentsConway Conway Avenue nonenoneAre they going to have turn off our utilities on the frontage road. Conway Conway Avenue nonenonenoneConway Conway Avenue NoneNoneOn street ponding at end of driveway and in front of mailboxConway Conway AvenueConway Conway Avenue nonenonenoneConway Conway Avenue OtherUtilities should be below grade far enough as not to interfere with Road Work. Contact S. Maleitzke with questions.Highwood Beth CourtWhy? The road surface west of Dahl is in good condition and has a low traffic count. Highwood Crestview Dr. nonemedical Chemo TreatmentsHighwood Farrell St.OtherHave new development at Farrell St. S. And have to make sure we have access for our model home. Just as noted above that the entrance to Farrell is not blocked by trucks and that Highwood is open to Century. Highwood Ferndale St. Sprinkler System, Invisible FenceHighwood Ferndale St. nonenonenoHighwood Highwood Ave.other school transportationPlease work closely with us to determine if we need to move student bus stops.Highwood Highwood Ave. nonenoneno drainage issuesHighwood Highwood Ave. sprinkler systemAre you also putting curbs in?Highwood Highwood Ave.This should be taken out of the State and City taxes which we already paid for street repair.Highwood Highwood Ave.I am not in favor of this project. It is unnecessary, and I cannot afford the assessment. I am unemployed and have no money in which to pay it. Highwood Highwood Ave. nonenoneThe way the economy is today it's really unreasonable to expect people to pay $2500 for a road that was improved not that long ago. Agenda Item J1 Attachment 4 Packet Page Number 105 of 116 2012 Mill and Overlays, Project 11-15Questionnaire ResultsProj. StreetStreetPrivate UtilitiesTypeAccess NeedsTypeDrainage IssueGeneral CommentsHighwood Highwood Ave.Medical, handicappedwife has handicap, strokeHow dare you since the worst economic times since the great depression you charge $2500 for a street that is very serviceable. What about the people that are in the culdesacs that use the street as their main outlet. You are leaving this cost to a few residents to pay for (not charging homeowners that do not have a driveway but have property on it) an unnecessary improvement with main outlet. This was NOT thought out at all!! The curbs on this street are fine. There is no reason for you to spend the few homeowners money for the cost of something that is not necessary! Why are you not charging by the foot? Homeowners are barely hanging on to their homes and you want to add extra that they cannot afford. Charge everyone not just a few if this is necessary, which it is not! The new developments made this worse. Why are they not paying?!?Highwood Highwood Ave. nonenoHighwood Highwood Ave.I believe only utilities, gas, electric, cable tv, for public use in street. I have gas an water to my house/cable tv overhead.nonenoneVery expensive! I can't afford it!Highwood Highwood Ave. nonejust be able to get one of us out for work each day. There is a ridge in front of our driveway to keep rain water from running into our driveway and creating wash outs on the side of our house. During the last full road construction project (1998) we were having house remodeling done and the city said they would be back to finish but they never showed up. I finally had to call to get someone out to look at how badly our side yard was being damaged by the street runoff which is when the ridge was placed. Please be aware of that. Please have an assessment hearing in the south end of Maplewood as there are many of us that live south of I-94. Highwood Highwood Ave. NANAWe currently have a small curb lip on the front of the driveway as w/o it all the street run off drains down driveway. Please replace. The speed on Highwood is currently 30 mph. However, during peak times (early morning/evening) they increase dramatically. Could we get a stop sign somewhere to slow vehicles as with new pavement they will only increase? Or could we receive additional patrols after work completed. Highwood Highwood Ave.Please consider widening the street or adding sidewalk. There is a substantial pedestrian and bike use. Speed bumps needed. The road is very straight and only the current rough condition slows the traffic to a safe level. HIghwood Highwood Ave. nonenoneI was wondering if power lines will be buried with this project?Highwood Highwood Ave.home businessHighwood Highwood Ave. nonenonenoneHighwood Highwood Ave. irrigation system Agenda Item J1 Attachment 4 Packet Page Number 106 of 116 2012 Mill and Overlays, Project 11-15Questionnaire ResultsProj. StreetStreetPrivate UtilitiesTypeAccess NeedsTypeDrainage IssueGeneral CommentsHighwood Highwood Ave.Sprinkler systemI see someone was smart enough to put a return name and address on the info letter. Duh!Highwood Highwood Ave. invisible fence graduation party Highwood Highwood Ave.I was under the impression that Highwood Ave. was a county road and wouldn't be charged for improvements when I bought my home - 1971 or so. Highwood Highwood Ave. OtherLamp post wiring from lamp post to driveway for future light projectAre sidewalks or walkways in the plan for Highwood?Highwood Marnie St. nonenoneNoneHighwood McClelland St.handicapped handicapped childHighwood McClelland St. noneN/AHighwood Red Pine Circle nonenonenoneHighwood Schaller Dr.medical, handicappedI am very much opposed to the project as I stated in my previous correspondence. Linwood Beth CourtThe need is not apparent.Linwood Dahl Ave. N/AHome businessWe just need to get to our house. No.It really needs this work. Thank you!Linwood Dahl Ave.graduation partyLinwood Farrell St.OtherMy new development has a model home that is open Thurs. - Sun.I would like to discuss access to my development, Cardinal Cottagewood.Linwood Linwood Ave.not at this timeStorm sewer located at corner of McKnight and Linwood, overflow runs into yard and boulevard.Linwood Linwood Ave.Not convinced we need concrete curbs, etc. Will encourage traffic. Do not want to pay extra so others in neighborhood or outsidee of neighborhood would benefit. Linwood already is a route for Woodbury people - do not want to foster this. Linwood Linwood Ave.Linwood has become a main thoroughfare for Woodbury residents and others to get to McKnight. Heavy traffic of cars and trucks with nobody enforcing the speed limit and axle weights. With the land development in the area, has increased the traffic. Why should the people who live on Linwood have to pay for others that tear up the street. Linwood was re-surfaced less than 8 years ago, why does it need to be done again? Probably because of such high flow of traffic. Again, this should not be the responsibility of the Linwood residents to pay. Our property taxes have increased sustantially, the city needs to figure out how to allocate monies so that we don't have to pay extra to fix Linwood Avenue. Linwood Linwood Ave.Linwood Linwood Ave. nonenonenoneNot good timing with the current economy. Street was very poor when we moved here in 1986. No gutters & broken blacktop. Actually conditions now are a big improvement. Family up the street washes garden produce for sale which is eroding the gutters on our hill to the street drain. Otherwise no problems. Really thinking this project is not critical at this time. Possibly in 4 to 5 years. Linwood Linwood Ave. nonenoneAgenda Item J1 Attachment 4 Packet Page Number 107 of 116 2012 Mill and Overlays, Project 11-15Questionnaire ResultsProj. StreetStreetPrivate UtilitiesTypeAccess NeedsTypeDrainage IssueGeneral CommentsLinwood Linwood Ave. nonenonenoneConcerns with our responsibility to pay for it and how our family will be able to afford it.Linwood Linwood Ave. nonenoCity and/or contractor employees have permission to access 2425 Linwood Ave. E property as necessary to accomplish their jobs. Linwood Linwood Ave. nonenonenoneI believe the costs should be assessed on a "per frontage foot" basis instead of a "by the lot" basis. Linwood Linwood Ave. nonenoneThis is the 4th time in 25 years I've been assessed. The burden on budget is extreme. Linwood Linwood Ave. drain tile systemfollows east side of driveway almost to curbhome businesspiano students during afternoon/evening hours MTWTLinwood Linwood Ave. irrigation systemHandicappedJeffrey Battey is in a wheelchair, picked up M-F by large bus going to training center in St. Paul (8:45 - 3:45)For retired people this is a big extra burden. Property taxes are 9% over last year, $2660 on my 1300 sq foot househouse making a total of $5000+ for the year. At my age (83) deferred payment doesn't make sense. I think the pain should be spread. People living on Linwood Ct., Dahl, Plano, police firing range, golf course, etc. use Linwood more than I do. The cul de sacs all use Linwood as their access. Many cars use our street as an entrance to the freeway. Linwood Linwood Ave. nonenonenoneNothing says "Welcome to Maplewood!" to a brand new homeowner like an assessment! It is NOT needed, Linwood is perfectly serviceable. All making that road smooth as glass will do is encourage more people to blow the stop sign at Linwood & Sterling. When someone gets hurt or injured at that intersection I will be at the council meeting to make this point again. There are plenty of crappy streets in Maplewood. Why re-do this one that doesn't need it? I work from home, I don't want the hassle, cost or increased traffic this proposal will bring. Find a better spot that needs this to spend mine and city funds. Please reconsider this unneccessary project and don't make us sorry we chose Maplewood to live.Linwood Linwood Ave.2578-2588-2596 Linwood was completely redone for new Sanitary Sewer and Water 2008Linwood Linwood Ave.I choose not to respond or cooperate. What is being proposed is grossly unfair to Linwood property owners. I choose not to respond or cooperate. What is being proposed is grossly unfair to Linwood property owners. Linwood is no longer a residential street or even a neighborhood feeder street. With the completion of the Lake Road Access from Woodbury and the varience granted New Century to vacate an East-West feeder, Linwood has become a major thoroughfare. It would be criminal to assess Linwood residents for an improvement to assess Linwood residents for an improvement that increases the traffic on Linwood by non-Linwood residents.Linwood Linwood Ave.If the plan is to assess only the residents with properties abutting Linwood, I chose not to repond or cooperate. If the plan is to assess only the residents with properties abutting Linwood, I chose not to repond or cooperate. The city is responsible for making Linwood a thoroughfare. It is not a residential street.Linwood Linwood Ave.home businessAgenda Item J1 Attachment 4 Packet Page Number 108 of 116 2012 Mill and Overlays, Project 11-15Questionnaire ResultsProj. StreetStreetPrivate UtilitiesTypeAccess NeedsTypeDrainage IssueGeneral CommentsLinwood Linwood Ave. Othercomcast cablenonenoneIt would be really nice to know what you are proposing to do on Linwood and know why we are being assessed for it when we haven't been in over 21 + years we have lived here.Linwood Linwood Ave. drain tile systemunder driveway to drain the ditch near the streetI do not want the end of my cement driveway disturbed during this project. Last time the street was resurfaced part of the cement driveway was removed which was completely unnecessary and it was not replaced with cement I do not want that to happen this time. Linwood Linwood Ave.medical, handicappedKeep 24 hour access to residence during construction. Linwood Linwood Ave. In 2009 sewer and water were installed on our property. As part of this project, the street in front of our house (and 2 adjoining properties) was taken down to the road bed and rebuilt. All properties were assessed and 12 years remain on this assessment. We feel that, according to your paper work properties that have previously been assessed for major street reconstruction will not be assessed for 35 years. Our property definitely falls into this category. Linwood Linwood Ave. E. sprinkler systemThe area immediately in front of our propertywas redone within the last 5 years. Will this be included in the project. If not, can we avoid the assessment on our property?Linwood Linwood Avenue noneIf you could lower the catch basin in front of our house the birdbath in my driveway would be eliminated. I support the project - especially if you could lower our catch basin a ring or two. Thanks.Linwood Linwood Ct.Concerned if school bus will have access to Linwood Ct. during construction.Linwood Linwood Ct. NANAdon't knowLinwood Linwood Ct. nonenoneLinwood Linwood Ct. nonenoneLong overdue. Linwood Linwood Ct. nonenonenoneGreat idea, long overdue.Linwood Sterling St. drain tile systemunderground drain tile to 10' from streetnonenoneMaryland Maryland Ave. nonenonenoneMaryland Maryland Ave. nonenonenoMaryland Maryland Ave.Maryland Maryland Ave.Medical, handicappedWe are handicapped.Maryland Maryland Ave.All the rain water from 150' runs into our driveway. Fill it with water.Maryland Maryland Ave. noneGraduation Party, Home businessMaryland Maryland Ave. nonenoneMaryland Maryland Ave. nonenoneWater ponds on the foot of my driveway.Maryland Maryland Ave.home businessI have 2 driveways, I need access to home & garage. The neighborhood people are all low income. Agenda Item J1 Attachment 4 Packet Page Number 109 of 116 2012 Mill and Overlays, Project 11-15Questionnaire ResultsProj. StreetStreetPrivate UtilitiesTypeAccess NeedsTypeDrainage IssueGeneral CommentsMaryland Maryland Ave. OtherDriveway has heated coils that run to the street. HandicappedGroup home withindividuals with wheelchairs. Group home. Need safe place to transfer people in wheelchairs from bus to house. Maryland Maryland Ave. otherdriveway heated, (coils to end of driveway)Handicappedgroup home with people in wheelchairs - need safe place to transfer people from bus to Maryland Maryland Ave. sprinkler system on my side of the curbThe house at 2355 Maryland has a heated driveway - when it snows the water flows down the driveway into the street and down the hill (east toward my house) makes it down just far enough for the plow to fill my driveway with slush. A drain at 2355 Maryland I think is in order. Would like to see the "pork chop" removed at the corner of Lake wood & Maryland - it would help to slow traffic down going west on Maryland. This property (NW corner of Lakewood and Maryland) was assessed whenMaryland had curbs put in going west for approx. 250 west, at that point the curbing stops. Roselawn Adolphus St.Medical and HandicappedThank you. Roselawn Adolphus St. NA NA NoneI am totally confused. We've already been assessed for the Western Hills Project. Is this a separate project?Roselawn Adolphus St.We have a chain link fence around our yard. Our only exit & access is roselawn Ave. We have not other way to get out of our property. Corner Lot. Roselawn Arcade St. Roselawn Arcade St. none noneBad storm drain pipe that crosses from Roselawn to Arcade St. Roselawn Arcade St. Roselawn is a major artery between 61 and 35E, it is not a private residential street. I do not believe those of us w/houses on Roselawn should pay an additional assessment to subsidize what should be a project completely funded by the City of Maplewood. Roselawn Edgerton St. otherdriveway should be useable during memorial day weekendRoselawn Edgerton St. none Home BusinessWork at home office that needs phone/landline and cable/internet access uninterrupted.Our corner. SW corner of Edgerton & Roselawn is a "gathering" place for sewer/waste water from nursing home, school, etc.Having electrical power, cable/internet and phone/landline are of utmost importance for home business. More so than coming and going from driveway even. Thank you!Roselawn Edgerton St. OtherSchool is out on June 8, 2012. Summer school likely starts June 26th. It would be good if the Roselawn major work could be done in this window of time. Roselawn Jackson St. none none noneRoselawn Rice business business access David Parupsky is property owner. Carhop leases the business. Agenda Item J1 Attachment 4 Packet Page Number 110 of 116 2012 Mill and Overlays, Project 11-15Questionnaire ResultsProj. StreetStreetPrivate UtilitiesTypeAccess NeedsTypeDrainage IssueGeneral CommentsRoselawn Rice businessI do not believe that the project needs to be done on Roselawn ave. Roselawn is in good shape and does not need to be repaved. The project would be an unnecessary expense to the landowners on Roselawn. Please send me the list of other homeowners on Roselawn Ave. who received this notice. Roselawn Roselawn Ave. nonemedicalBoyfriend is 90% disabled veteran. Can we make the road a non-trucking route? They are ruining the road I am going to have to pay for. They should have to take Hwy. 36. These roads are not meant for the heavy semi tankers. Roselawn Roselawn Ave. nonemedical, handicappedBoyfriend is 90 % disabled and lives there too. We are concerned about semi trucks and other large turcks. They have ruined the road already. Can we make it a non-truck route? And are the businesses these trucks are from going to help pay to fix the damage they have caused. Roselawn Roselawn Ave. nonenonenoneRoselawn Roselawn Ave. nonenonenoneRoselawn Roselawn Ave. nonenoneNoneRoselawn Roselawn Ave. noneSeems expensive for just a recover job. Seal coating is a good alternative. Roselawn Roselawn Ave. nonenoneIs questioning the competency of staff because of sending out 2 questionnaires. Roselawn Roselawn Ave.Roselawn Roselawn Ave.Our driveway is on Jackson St. We have already paid for the road on Roselawn approx. 22 years ago. Are you going to charge Centerline Bus or Schroeder Milk or the St. Paul Water Utilities? Milk Co. uses Roselawn 24/7 365 days per yr. We were told when there was a traffic study going on that large trucks could not be run near schools and daycares where children are present. Is it true?Roselawn Roselawn Ave.handicapped Elderly person at homeSee Attached. Roselawn Roselawn Ave.Roselawn Roselawn Ave.I am concerned that the truck traffic will again damage the road prematurely. I detest being assessed for the work that is necessarry due to the great number of heavy trucks using this road. Roselawn Roselawn Ave.home daycareRoselawn Roselawn Ave. nonenonenoneRoselawn Roselawn Ave. noneI'm 93 years old. Who knows?Unless this street is declared residential I see no need for this project as the trucks will have it wrecked in a year. Why should we improve the road for the trucking end. Also if this project does not install curbing forget it. Right now I have no curbing. Roselawn Roselawn Ave.mailboxMedical ?Poor drainage. Everything ends up at the end of driveway. If this is a county road then the county should be responsible for it. If it is a city street then all semi trucks and busses should be banned from it. Roselawn Roselawn Ave. nonenoneI think this is a good idea. It should help reduce street noise due to trucks and busses going over cracks and bumps. Roselawn is heavily used by bicyclists and pedestrians. The project will improve the road for them and increase the aesthetics of the street,Roselawn Roselawn Ave. nonenonenoneAgenda Item J1 Attachment 4 Packet Page Number 111 of 116 2012 Mill and Overlays, Project 11-15Questionnaire ResultsProj. StreetStreetPrivate UtilitiesTypeAccess NeedsTypeDrainage IssueGeneral CommentsRoselawn Roselawn Ave. nonenoneEver since the street was repaved last time - we always have a large puddle at the bottom of the driveway 8 - 10' long. The front yard slopes after the re-paving also - collecting rain water across the bottom of the front yad by the street. Hopefully we will be able to be notified when we cannot get into our driveway? We live in the middle of the block and would be a long walk w/groceries. Roselawn Roselawn Ave.There is severe puddling/pooling at the end of our driveway.We have major water pressure issues. So if there will be access to the water pipe, our pressure could us to be turned up.Roselawn Roselawn Ave.Last project was over 2 inches too high. Resulting in water collecting at bottom of his and neighbor's driveways. Roselawn Roselawn Ave. sprinkler systemnonenoneRoselawn Roselawn Ave. nonenoneWe have a drainage problem in the spring in our back driveway, not Roselawn. Roselawn Roselawn Ave.Roselawn Roselawn Ave.Sprinkler system, other4 signs and sprinkler systemnonenoneRoselawn Roselawn Ave.medicalWe are expecting a baby at the end of the March. I am going to be on maternity leave next spring/summer. With a new baby, we are going to need unrestricted access to our driveway. I am also going to need quiet and peace for recovery/maternity leave. Construction such as this tends to be extremely smelly and loud. I am particularly sensitive to such smells and would prefer to not have them during the time that I am home full-time with the baby. Roselawn Roselawn Ave.medicalNeed access to Roselawn due to bad legs. Need use of driveway.Roselawn Roselawn Ave. nonenonenoneRoselawn Roselawn Ave.handicappedMetro Mobility services 4 days a week - don't want any road improvements to interfere with their ability to pick up disabled son Curb at top of driveway to keep water from running down and into garage. Why are we being assessed? Roselawn is a county road and building/improvement projects for the past 25 years have been paid for by the county. Roselawn Roselawn Ave. sprinkler system Medical, handicappedHealth care facility - staff and guests come and go most of the day as well as emergency vehicles and Not aware of any.Roselawn Roselawn Ave.Roselawn Roselawn Ave.would like to know when this starts.Roselawn Roselawn Ave. OtherNot near Roselawn Ave. but we have an antenna wire buried between satellite dish and house.We do not have a driveway on Roselawn. Our driveway is on Lee St.Roselawn is in bad shape in many areas and does not yet have curbs in our area. Roselawn Roselawn Ave. NANANAPlease continue to mail correspondence to 2074 Edgerton.Agenda Item J1 Attachment 4 Packet Page Number 112 of 116 2012 Mill and Overlays, Project 11-15Questionnaire ResultsProj. StreetStreetPrivate UtilitiesTypeAccess NeedsTypeDrainage IssueGeneral CommentsRoselawn Roselawn Ave. nonenonenoneRoselawn Roselawn Ave. nonenonenoneWe are concerned at having to pay the assessment fee given we may move in summer 2012 and not even enjoy the road we've paid for. Roselawn Roselawn Ave. nonenoneFearful it will increase traffic on Roselawn- worse than it already is. Roselawn Roselawn Ave. nonenoneWould it be possible to fill in the ditch on N side of Roselawn between E and W Kenwood Drives. Would like slope to be 1/2 or less than it is now. Roselawn Roselawn Ave. nonenonenoneRoselawn Roselawn Ave.Drainage ditch - can this be changed, partially or completely filledRoselawn Roselawn Ave.Keep busses off of Roselawn!Roselawn Roselawn Ave.OtherCamper in driveway. Need access most weekends May - Oct. Roselawn Roselawn Ave.nononeRoselawn Roselawn Ave.Roselawnsprinkler system, private wiringwe have building signage that could be damaged during road work, please use care. Stillwater Lakewood Dr. nonegraduation partyStillwater Stillwater Ave. OtherService on Sundays, Preschool Sept - May no busesWe have concerns regarding drainage issues that will need to be addressed. Stillwater Stillwater Ave. noneOtherSunday Services & Preschool access m-f no bussesRun off from Stillwater Rd. into our parking lot must be corrected. Access from Stillwater Rd. into our parking lot. Stillwater Stillwater Ave. nonenoincluded a diagram and picturesStillwater Stillwater Ave. Street really needs the repair!Stillwater Stillwater Ave. nonenonenoneI'm wondering why residents are paying for this when a majority of the wear and tear on the street is due to transit busses, semi's, and other vehicles just passing through. Agenda Item J1 Attachment 4 Packet Page Number 113 of 116 Agenda Item J1 Attachment 5 Packet Page Number 114 of 116 Agenda Item J1 Attachment 5 Packet Page Number 115 of 116 AGENDA NO. M1 AGENDA REPORT TO: James Antonen, City Manager FROM: Charles Ahl, Assistant City Manager SUBJECT: Cancellation of November 7, 2011 City Council – Manager Work Session DATE: October 18, 2011 SUMMARY The Minnesota General Election is scheduled for Tuesday November 8, 2011. Because of this, staff recommends canceling the November 7, 2011 Council Manager Workshop. The next workshop and regular meeting is scheduled for Monday, November 14, 2011. RECOMMENDATION Staff recommends the cancellation of the Council Manager-Workshop on Monday, November 7, 2011. Packet Page Number 116 of 116