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2002 11-25 City Council Packet
Council /Manager's Workshop 6: 00 p. m. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 25, 2002 Council Chambers, Municipal Building Meeting No. 02 -25 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF MINUTES 1. Minutes from the Council /Manager Workshop, November 13, 2002 2. Minutes from the City Council Meeting, November 13, 2002, Meeting No. 02 -24 E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. 2002 National Night Out Award G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Cashway Checking — Annual License Renewal H. PUBLIC HEARINGS I. AWARD OF BIDS J. UNFINISHED BUSINESS 1. Hartford Group Development Proposal (Hajicek Property)- Resolution Ordering Preparation of Alternative Urban Areawide Review (AUAR) Environmental Study 2. Hartford Group Development Proposal (HaJicek Property)- Approval of Development Contract for Project and AUAR Review 3. Hillcrest Village Redevelopment Area Project Timeline 4. Highwood Farm (Highwood Avenue East) Preliminary Plat Zoning Map Change (F to R -1) K. NEW BUSINESS 1. Intoxicating Liquor License - Bradley Karl -The Chalet -1820 Rice Street 2. Comfort Bus Sanitary Sewer Repair, Project 01 -21: Resolutions for Final Recapitulation of Construction Contract, (change Order No. 1) and Acceptance of Project. 3. Hillcrest Animal Hospital Water Main Improvement, Project 01 -28: Resolution for Modification of Existing Construction Contract, Change Orders No. 2 & 3 4. Approve Assessment Rates for the 2003 Street Reconstruction Projects 5. Metro Supervisory Association 2003-2004 Labor Agreement L. VISITOR PRESENTATIONS 1. 2. 3. M. COUNCIL PRESENTATIONS 1. 2. 3. N. ADMINISTRATIVE PRESENTATIONS 1. 2. 3. O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 770 -4523 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council.Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. t AGENDA MM N0 MINUTES J CITY COUNCIL /MANAGER WORKSHOP Wednesday, November 13, 2002 Council Chambers, City Hall 6:00 p.m. A. CALL TO ORDER B. ROLL CALL C. I(a Robert Cardinal, Mayor Present Kenneth V. Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present Others Present: City Manager Fursman City Clerk Guilfoile APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as presented. Seconded by Councilmember Wasiluk Ayes -All NEW BUSINESS 1. North St. Paul Land Proposal Action by Council Rejected ' City Manger Fursman introduced Wally Wysopal, City Manager of North St. Paul. Mr. Wysopal explained a proposed project with the city of North St. Paul and MnDOT for a new public works facility and bus garage on Century Avenue, south of Holloway. Mayor Cardinal asked for more time to discuss this proposal with council and staff and to pursue public input. 2. Police Chief Selection City Manger Fursman explained the Police Chief selection process and introduced Clayton Robinson who serves on the Police Civil Service Commission. Mr. Robinson stated during the interview process David Thomalla answered all questions with a great deal of candor, experience and knowledge. City Manager Fursman appointed David Thomalla as Maplewood's new Police Chief. Council/Manager's Workshop 11 -13 -02 E. FUTURE TOPICS 1. Hillcrest Village Redevelopment Plan 2. Exploring the Possibilities of a Sister City 3. Sidewalk Study - Overall City Plan 4. Street Scape Plan F. ADJOURNMENT With their being no further business, the meeting was adjourned. Council/Manager's Workshop 11 -13 -02 AGENDA nSW NO, .,,,�,,—_'� Draft -- Minutes Act on by t�ouncu MAPLEWOOD CITY COUNCIL 7:00 P.M. Wednesday, November 13, 2002 Date Council Chambers, Municipal Building Endorsed Meeting o. 02 -24 Modified g � Rejected A. Be C. W E. CALL TO ORDER A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:00 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE ROLL CALL Robert Cardinal, Mayor Present Kenneth V. Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present APPROVAL OF MINUTES 1. Minutes from the Council/Manager Workshop, October 28, 2002 Councilmember Juenemann moved to approve the Council /Manager Workshop Minutes of October 28, 2002 as presented. Seconded by Councilmember Wasiluk Ayes -All 2. Minutes from the City Council Meeting, October 28, 2002, Meeting No. 02 -23. Councilmember Juenemann moved to approve the Council /Manager Workshop Minutes of October 28, 2002 as amended. Seconded by Councilmember Wasiluk APPROVAL OF AGENDA M1. Website -E -Mail M2. Citizen Comments M3. Partnership M4. Employee News M5. Police Chief M6. NEST N1. Buckthorn Update N2. Deer Update Ayes -All Councilmember Koppen moved to approve the Agenda as presented. City Council Meeting 11 -13 -02 Seconded by Councilmember Wasiluk Ayes -All F. APPOINTMENTS /PRESENTATIONS Dave Thomalla was sworn in by City Clerk Guilfoile as the new Maplewood Chief of Police. G. CONSENT AGENDA Councilmember Wasiluk moved to approve Consent Agenda items 1 -3 and 12 as presented. Seconded by Councilmember Koppen Ayes -All Councilmember Juenemann moved to approve Consent Agenda item 2 as presented. Seconded by Councilmember Koppen Ayes -All 1. Approval of Claims ACCOUNTS PAYABLE $1,200.00 Check #59229 dated 10/22/02 $45,059.48 Checks #59230 thru #59273 dated 10/29/02 $227,349.61 Disbursements via debits to checking account dated 10/21 thru 10/28/02 $937.06 Check #59274 dated 10/29/02 $481,523.57 Checks #59275 thru #59333 dated 11 /1 thru 1 1/5/02 $103,850.38 Disbursements via debits to checking account dated 10/25 thru 10/31/02 $859,920.10 Total Accounts Payable T A ZT17 !1T T $504,412.40 Payroll Checks and Direct Deposits dated 10/25/02 $22,474.33 Payroll Deduction checks #91107 thru #91111 dated 10/25/02 $526,886.73 Total Payroll $1,386,806.83 GRAND TOTAL City Council Meeting 11 -13 -02 2 2. Amend Permit Period for Cat and Dog License (Second Reading) Approved the second reading of the following .ordinance amending the permit period for cat and dog licenses: ORDINANCE NO. 832 CAT AND DOG LICENSES Section 1.Section 7 -38 of the Code of the City of Maplewood is hereby amended as follows: Section 7 -38. Permit period. The permit period under this division shall commence on January 1 of the year the permit is issued and will terminate on December 31 of the year after the permit is issued. Section 2. This ordinance shall take effect on January 1, 2003. 3. Increase in Community Development Department Service Charges (Second Reading) ORDINANCE NO. 833 PLANNING FEES Section 1.Section 36 -26 of the Zoning Code of the City of Maplewood is hereby amended as follows: Section 36 -26. Fees. The following nonrefundable application fees shall be required: Zone Change $776 Conditional Use Permit: Rl & R2 232 Other 825 Conditional Use Permit Revision: Rl and R2 46 Other 165 Variances: Rl and R2 152 Other 848 Vacations: Rl and R2 146 Other 567 Lot Divisions (Fee per lot created): Rl and R2 81 Other 302 Home Occupation Permit (initial permit) 165 (annual renewal) 54 Comprehensive Plan Amendment 1,130 Code Amendment 848 Planned Unit Development 1,250 Preliminary Plat 1,400 Preliminary Plat Revision or Time Extension 220 City Council Meeting 11 -13 -02 3 Final Plat 380 Time Extensions/Renewals 139 Section 2. Section 36 - 258 of the sign code is amended as follows: Section 36 - 258. Fees. (1) A sign erection permit fee (except for billboards) shall be $24. (2) The fee for erection of billboards shall be $91. (3) The annual license fee for billboards shall be $355. Section 3. This ordinance shall take effect on January 1, 2003. 4. Final Plat- Beaver Lake Townhomes (Lakewood Drive, Maryland Avenue and Sterling Street) Approved the final plat for the Beaver Lake Townhomes final plat. This approval is subject to the county recording the deeds, deed restriction and covenants required by the city. 5. Conditional Use Permit Review -Ponds of Battle Creek Golf Course (601 Century Ave. S) Approved to review the conditional use permit for the Ponds of Battle Creek Golf Course at 601 Century Avenue South again in one year. The council may review this permit sooner if a problem arises or if the owner proposes a significant change to the site or to the golf course. 6. Conditional Use Permit Review -Hill Murray High School (2625 Larpenteur Avenue) Approved to review the conditional use permit for Hill Murray High School at 2625 Larpenteur Avenue again in one year. The council may review this permit sooner if a problem arises or if the owner proposes a significant change to the site or to the school. 7. Conditional Use Permit Review- Schlomka Landscaping (2511 Carver Avenue) Approved Paul Schlomka's conditional use permit for a landscape business (Schlomka Landscaping, Inc.) within the Farm Residence zoning district and the conditional use permit for a pole barn that is larger and taller than code allows at 2511 Carver Avenue. Approved to review the conditional use permit again in one year to ensure compliance with all conditions. 8. Conditional Use Permit Review - Chili's Grill and Bar (1800 Beam Avenue) Approved the Chili's conditional use permit to operate a restaurant with a curbside /food- to -go facility within the Business Commercial- Modified zoning district at 1800 Bean Avenue. The city council should review this permit again only in the event of a problem or a change to the conditional use permit. 9. Conditional Use Permit Review -HCO Fuel Station (2228 Maplewood Drive) City Council Meeting 11 -13 -02 Approved to review the conditional use permit again for the fuel station at 2228 Maplewood Drive in five years. The owner shall stripe the parking lot by June 1, 2003 or the city council will reconsider this permit. 10. Revision to Non -Union Pay Plan- Foreman Revised the non -union pay plan to incorporate three positions and pay ranges. The pay range adjustment for the Street Maintenance Superintendent and Sanitary S ewer /VEM Superintendent should be retroactive to September 2, 2002. 11. Mercer Group Additional Expense Approved the additional $4,250 to be paid to the Mercer Group for the city EMS Study from the contingency account. 12. Transfer Funds for Light Pole Repair Approved $2,485 be transferred from the City contingency account to the general fund 101 - 115 - 000 -4430 to cover funds for the repair of alight -pole near the city hall parking lot. H. PUBLIC HEARINGS None I. AWARD OF BIDS None J. UNFINISHED BUSINESS 1. Hartford Group Development Proposal (Hajicek Property) - Resolution Ordering Preparation of Alternative Urban Areawide Review (AUAR) Environmental Study a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Juenemann moved to table this item until the November 25 meeting. Seconded by Councilmember Koppen Ayes -All 2. Eldridge Avenue Improvements, City Project 01 -29- Consider Resident Petition on Rain Garden a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. C. Karl Kruse, 408 Eldridge Avenue, spoke about the petition and the project. City Council Meeting 11 -13 -02 5 Councilmember Collins moved to receive the petition from Mr. Kruse and directed that the rain garden be reduced in size on project plans for the Arkwright Street right of way at Eldridge Avenue and instructed the City Engineer to work with the neighbors to determine the size. Seconded by Councilmember Juenemann Ayes -All 3. Adult Use Ordinance - Second Reading Code Change (Second Reading) a. City Manager Fursman presented the staff report and specifics of the report. Councilmember Koppen moved to approve the second reading,of the following dult Uses and Sexually- Oriented Business Code Change Ordinance: ORDINANCE NO. 835 SECTION 2. This section adds the following to the Maplewood City Code: DIVISION 7. BC BUSINESS COMMERCIAL DISTRICT 36-15 1. Uses (a) Permitted uses. The city shall only permit the following uses by right: (18) Adult Use Accessory subject to the requirements in Chapter 17. SECTION 3. This section adds and deletes the following to the Maplewood City Code: DIVISION 8. SC SHOPPING CENTER DISTRICT Section 36-173 Use regulations. (a) Permitted uses. The city shall only permit the following uses by right: (12) Adult Use Accessory subject to the requirements in Chapter 17. to! i m MW9 WA v W I WA IN W%IWM 0 ILWAN v 0 F G! 19 N WIN 1A 'A 'A L—J 6 9 FIAL i . . . .. . . . . • . . . & A EVIL-JU LWALLWW1 4! 11 .. . . . m .. =72 Mallwair MTV MoNIA F-Alb Ia. N o ' P.M.W _*WA1W"LV,&v7q1J W1LW,&`WJ6WMK IM 7.4 MAN *5 ITME C7.3 MET k WE WISTa"NAMMM .. . J! Ah . - ibrAl 16 . v "We q 999 M1 .1 1 • • • • • • • • • • • • WT!1T E"0Wd!Wk I 1 1 • • City Council Meeting 11 -13 -02 SECTION 4. This section adds the following to the Maplewood City Code: DIVISION 10. M -2 HEAVY MANUFACTURING DISTRICT Sec. 36 -201. Permitted uses. The following are permitted uses in the M -2 district: (1) Any use permitted in the M -1 district except Adult Use Accessory. CHANGES TO SECTION 17.4 -3 LICENSES 9. Conditions of License - Adult Use Principal. The City permits adult use principal and sexually- oriented businesses only in the M -1 (light manufacturing) and M -2 (heavy manufacturing) zoning districts subject to the following conditions: (a) No adult use principal or sexually - oriented business shall be located closer than 1,000 feet from any other adult use principal or sexually - oriented business in any City. Measurements shall be made in a straight line, without regard to City boundaries, intervening structures or objects, from the nearest point of the actual business premises of the adult use principal or sexually - oriented business to the nearest point of the actual business premises of any other adult use principal or sexually - oriented business. (b) No adult use principal or sexually - oriented business shall be located closer than 500 feet from any residential lot line, place of worship, school, public park, open space, licensed family day -care home, licensed group family day -care home, public library, or licensed child -care or day -care center in any City. Measurements shall be made in a straight line, without regard to City boundaries, intervening structures or objects, from the nearest point of the actual business premises of the adult use principal or sexually - oriented business to the nearest property line of the premises or building used as a dwelling or residence, place of worship, school, public park, open space, licensed family day -care home, licensed group family day -care home, public library, or licensed child -care or day -care center. (c) No adult use principal or sexually- oriented business shall be located closer than 500 feet from any residential lot line, any residential zoning district or any residential planned unit development (PUD) in any City. Measurements shall be made in a straight line, without regard to City boundaries, intervening structures or objects, from the nearest point of the actual business premises of the adult use or City Council Meeting 11 -13 -02 7 sexually- oriented business to the nearest residential lot line, boundary of the residential zoning district or planned unit development (PUD). Seconded by Councilmember Juenemann Ayes -All K. NEW BUSINESS 1. Personal Service License -Lisa Ann Bowman - Koenke -Salon Nostalgia a. City Manager Fursman presented the staff report. b. City Clerk Guilfoile presented specifics from the report. C. The following letter notified Ms. Bowman - Koenke of the meeting: November 6, 2002 Lisa Bowman 1286 W. 7 th Street St. Paul, MN 55102 PERSONAL SERVICE INDIVIDUAL LICENSE The Maplewood City Council will consider the above request at its meeting on Wednesday, November 13, 2002. The council convenes its meeting at 7 p.m. in the City Hall Council Chambers at 1830 County Road B East. The council may table your item if you are not present at this meeting. A copy of the staff report is enclosed for your information. Please call me at 651- 770 -4577 if you wish to discuss the recommendation or if you have any questions. KAREN GUILFOILE — CITY CLERK Councilmember Collins moved to deny the individual personal service license for Lisa Ann Bowman -Ko enke for Salon No stalia. Seconded by Councilmember Juenemann Ayes -Mayor Cardinal, Councilmembers Juenemann, Collins and Koppen Nays - Councilmember Wasiluk 2. Intoxicating Liquor License -John Heinz for Sid's Discount Liquor -2515 White Bear Ave. a. City Manager Fursman presented the staff report. b. City Clerk Guilfoile presented specifics from the report. C. John Heinz was present. Councilmember Koppen moved to approve the off -sale liquor license for Sid's Discount Liquor. Seconded by Councilmember Wasiluk Ayes -All 3. Intoxicating Liquor License - Bradley Karl -The Chalet -1820 Rice Street a. City Manager Fursman presented the staff report. City Council Meeting 11 -13 -02 8 b. City Clerk Guilfoile presented specifics from the report. Councilmember Collins moved to table the application for the intoxicating and Sunday liquor license for The Chalet until the applicant could be present. Seconded by Councilmember Juenemann Ayes -All 4. Apprentice Building Inspector Staff Request a. City Manager Fursman presented the staff report. b. Assistant Community Development Director Ekstrand presented specifics from the report. C. Building Official David Fisher provided details about the proposed job description. Councilmember Collins moved to approve a new a building inspector position. Seconded by Councilmember Juenemann Ayes- Councilmembers Collins, Koppen, Juenemann and Wasiluk Nays -Mayor Cardinal 5. Moratorium on Development in South Maplewood a. City Manager Fursman presented the staff report. b. Assistant Community Development Director Ekstrand presented specifics from the report. Councilmember Juenemann moved to adopt the first reading of the following ordinance moratorium on development in south Maplewood and to conduct a public hearing in the near future: ORDINANCE NO. 836 AN ORDINANCE FOR THE PURPOSE OF PROTECTING THE PLANNING PROCESS AND DEVELOPING LAND USE AND ZONING STANDARDS FOR THE AREA SOUTH OF LINWOOD AVENUE IN MAPLEWOOD, MINNESOTA The area under consideration in this ordinance (hereinafter "south Maplewood Study Area ") includes the land south of Linwood Avenue in Maplewood (refer to south Maplewood Study Area map attached for exact location). The Maplewood City Council ordains: SECTION 1. PURPOSE City Council Meeting 11 -13 -02 9 1.01 The City of Maplewood is currently conducting a study that includes land use and planning components for the area south of Linwood Avenue. 1.02 The objective of the study is to review existing and planned land uses and zoning designations and the existing natural and man -made features in the south Maplewood study area. The city will use this information to possibly change the zoning ordinance or the land use plan in the area to create better planned and constructed developments and neighborhoods. 1.03 In addition to the study, the city's zoning ordinance, zoning map, and comprehensive plan may need to be revised because of the following issues: - Land use - Minimum lot sizes - Utility availability - Building setbacks - Building height - Pedestrian flow and safety - Parking - Landscaping - Topography - Wetlands and other water features - Housing density 1.04 There is a need for the city to do these studies so that the city may adopt changes to the city's zoning ordinance, zoning map and the comprehensive plan for the area south of Linwood Avenue. SECTION 2. REDEVELOPMENT STUDY; MORATORIUM 2.01 The study is authorized by the city. City staff shall coordinate this study with the planning commission, the City of Woodbury, property owners, interested citizens, and the city council. 2.02 Upon completion of the study, city staff will present the study and its results to the planning commission and community design review board commission for their review and recommendation to the city council. 2.03 A moratorium on development in the south Maplewood Study Area is adopted pending completion of the study and /or the adoption of any amendments to the city's zoning ordinance, zoning map, or comprehensive plan as the city deems necessary as a result of the study. The city will not approve any subdivision or building permit for a new building, except for those parcels that are one acre in size or smaller and now of record, during the moratorium period. The city may issue building permits for the expansion or remodeling of existing structures. SECTION 3. TERM 3.01 The term of ordinance shall be for one year or until such time as the city council adopts amendments to the city's zoning ordinance, zoning map, or comprehensive plan as the city deems necessary as a result of the study. City Council Meeting 11 -13 -02 10 SECTION 4. VARIANCES 4.01 Variances from this ordinance may be granted by the city council based upon a determination that a proposed subdivision or development would be compatible with proposed land use and zoning, and that such proposals would keep with the spirit and intent of this ordinance. The procedures to be followed in applying for a variance from this ordinance shall be in accordance with state law on findings for variances and shall include the following: a. The applicant shall file a completed application form, together with required exhibits, to the Community Development Department. b. The application for a variance shall set forth special circumstances or conditions which the applicant alleges to exist, and shall demonstrate that the proposed subdivision or development is compatible with existing or proposed land use and zoning. C. The application shall be submitted to the planning commission for their review and recommendation to the city council. d. The city council may in its discretion set a public hearing before making a final determination on the requested variance. e. The city council may impose such restrictions upon the proposed subdivision or development as may be necessary to meet the purpose and intent of this ordinance. SECTION 5. EFFECTIVE DATE 5.01 This ordinance shall take effect after the city publishes it in the official newspaper. Seconded by Councilmember Wasiluk Ayes -All 6. County Road D /TH 61 Water Main Improvement, City Project 01 -28- Approve Revision to Standard Water Agreement with St. Paul Regional Water Services and Approve Letter Agreement for Project Funding a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Wasiluk moved to approve amendment No. 2 to the Standard Agreement with St. Paul Regional Water Services, approved the letter agreement for the water improvements at County Road D and TH 61 for City Project 01 -28, and authorized the Mayor and City Manager to execute said Amendment No. 2 and letter agreement on the City's behalf. Seconded by Councilmember Koppen Ayes -All 7. COPS MORE01 Grant a. City Manager Fursman presented the staff report. City Council Meeting 11 -13 -02 11 b. Chief of Police Thomalla presented specifics from the report. Councilmember Juenemann moved to approve the acceptance of the COPS MORE01 Grant and spend $5,271 as a cash match to the $15,811 grant received. Seconded by Councilmember Koppen Ayes -All 8. Proclamation -Feed America- Thursday, November 21, 2002 a. City Manager Fursman presented the staff report and specifics from the report. Councilmember Koppen moved to adopt the proclamation Feed America Thursday, November 21, 2002. Seconded by Councilmember Juenemann Ayes -All L. VISITOR PRESENTATIONS 1. Roy Kreuser, 407 E. Belmont, Maplewood, commented on the Eldridge Ave. Improvements project. M. COUNCIL PRESENTATIONS 1. E- Mail /Website -Mayor Cardinal noted the council is non - partisan and Councilmembers receive all E -Mail through the City Manager. All council and City Staff addresses are available on the website. 2. December 4 th - Mayor Cardinal noted the state deficit forecast will be released on December 4 February 18 2003 the Governor's budget is due to the legislature. 3. Partnership - Councilmember Wasiluk informed citizens that there will be a forum at North High at 7:00 pm., Wednesday, November 20 about what keeps kids drug free. 4. Employee News - Councilmember Wasiluk thanked employees for all they do for the city. 5. Police Chief - Councilmember Juenemann thanked everyone involved for the efforts made through the Chief of Police Appointment. Mayor Cardinal commended and relayed his and the councils' support to the new Chief of Police Thomalla. 6. NEST - Councilmember Koppen reminded citizens and city employees about what the NEST service has to offer. N. ADMINISTRATIVE PRESENTATIONS 1. Buckthorn Update -Parks and Recreation Director Anderson gave a brief update on the 2002 Buckthorn Survey. City Council Meeting 11 -13 -02 12 2. Deer Update -Parks and Recreation Director Anderson stated the deer population in Maplewood is 48 deer per square mile with the norm being 15 -20 per square mile. The proposal to reduce the population will be brought back to the council by November 2003. 3. Group Home Meeting- November 20 7:00 p.m. to 9:00 p.m. at the Community Center. O. ADJOURNMENT Councilmember Collins moved to adjourn the meeting at 9:05 p.m. Seconded by Councilmember Ayes - All City Council Meeting 11 -13 -02 13 AGENDA NO. G -1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: November 19, 2002 Action by Cow, c f Date Endorsed Modified Rejected- Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE $249 Checks #59334 thru #59404 dated 11/12/02 $69,222.89 Disbursements via debits to checking account dated 11 /1 thru 11/7/02 $90.00 Checks #59405 thru #dated 11/13/02 thru $888,445.71 Checks #59406 thru #59467 dated 11/19/02 $266,562.45 Disbursements via debits to checking account dated 11/8 thru 11/14/02 $1,474,053.36 Total Accounts Payable PAYROLL $382,727.72 Payroll Checks and Direct Deposits dated 11/8/02 $43,816.10 Payroll Deduction checks #91247 thru #91253 dated 11/8/02 $426,543.82 Total Payroll $1,900,597.18 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any questions on the attached listing. This will allow me to. check the supporting documentation on file if necessary. hu attachments PARNANCEMORMAGMApCIAr Nov18.doc 1 vchlist r a Check Register Page: 1 11/06/2002 10:16:31AM City of Maplewood Check Date Vendor Description /Account 59334 11/12/2002 01908 ADMINISTRATION, DEPT OF 59335 11/12/2002 00055 AFFORDABLE ENGRAVING 59336 11/12/2002 00101 ANDERSON, BRUCE K 59337 11/12/2002 02661 ANDERSON, LONNIE 59338 11/12/2002 00111 ANIMAL CONTROL SERVICES INC 59339 11/12/2002 00119 AQUA CITY IRRIGATION INC 59340 11/12/2002 02662 BENDTSEN, LISA 59341 11/12/2002 01811 BERNATELLO'S PIZZA INC 59342 11/12/2002 01869 BOETCHER, DALE 59343 11/12/2002 00202 BOHL, JOHN 59344 11/12/2002 01865 BOWMAN, DON 59345 11/12/2002 00211 BRAUN INTERTEC CORP. 59346 11/12/2002 00231 BUCHE, JOETTE 59347 11/12/2002 01871 COOPER, KENNETH 59348 11/12/2002 02261 CORBETT, MARTY 59349 11/12/2002 00333 CORCORAN, THERESA 59350 11/12/2002 00358 DGM INC. 59351 11/12/2002 00412 DONALD SALVERDA & ASSOCIATES 59352 11/12/2002 02481 FRANK, PETE 59353 11/12/2002 01923 FREBERG, RON 59354 11/12/2002 02460 FVN & HTC INC 59355 11/12/2002 02642 GALLES CORP 59356 11/12/2002 01867 HANSON, PERRY 59357 11/12/2002 00687 HUGO'S TREE CARE 59358 11/12/2002 00483 59359 11/12/2002 00771 59360 11/12/2002 01894 59361 11/12/2002 01874 59362 11/12/2002 01873 59363 11/12/2002 00932 59364 11/12/2002 01819 59365 11/12/2002 02442 59366 11/12/2002 00986 59367 11/12/2002 00997 59368 11/12/2002 01018 59369 11/12/2002 01058 59370 11/12/2002 01028 59371 11/12/2002 01174 59372 11/12/2002 01202 59373 11/12/2002 00001 59374 11/12/2002 00001 59375 11/12/2002 00001 IDEACOM MID - AMERICA JOHNSON, RICK KELLY & FAWCETT PA KULAS, RONALD C. LAYMAN, KARI MAPLEWOOD BAKERY MCLEOD USA MERCER GROUP INC, THE METROPOLITAN COUNCIL MIDWEST CHILDREN'S RESOURCE CT MINNEAPOLIS FINANCE DEPT MN SHREDDING LLC MN STATE TREASURER STAX NORTH ST PAUL- MAPLEWOOD- NYSTROM PUBLISHING CO INC ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR DATA PROCESSING - SEP NAME PLATES REIMBURSE MEALS & PRKG 10/14 TO 1 VOLLEYBALL REFEREE - 19 PATROL & BOARDING FEES WINTERIZE SPRINKLER SYSTEM REIMBURSE SWIM SUIT MERCH FOR RESALE MERCH FOR RESALE VOLLEYBALL REFEREE - 1 REIMBURSE MEALS 10/18 VOLLEYBALL GAME SCHED & REFEREE PROJ 01 -14 CONSULTING SRVS THRU 1 PROJ 01 -29 CONSULTING SRVS THRU 1 REIMBURSE HALLOWEEN SUPPLIES VOLLEYBALL REFEREE - 12 HAZELWOOD PARK ATTENDANT REIMBURSE FOR PROGRAM SUPPLIES' TOW VEHICLE TOW VEHICLE TOW VEHICLE TOW VEHICLE TOW VEHICLE TOW VEHICLE TOW VEHICLE TOW VEHICLE TOW VEHICLE EFFECTIVE MGMT PROG REGISTRATIO SCHEDULE SOCCER REFEREES REIMBURSE FOR BOOTS DOMESTIC VIOLENCE SUPPORT - 3RD C RED PAINT VOLLEYBALL REFEREE PROD 01 -15 TREE TRIMMING & REMOVA PROJ 00 -03 GRIND STUMPS CABLE TO RECEPTION AREA DEER REMOVAL LEGAL SERVICES - OCT PROSECUTION RETAINER & EXP - OCT VOLLEYBALL REFEREE - 18 VOLLEYBALL REFEREE - 12 BIRTHDAY CAKES DSL SERVICE FIRE & EMS STRATEGIC BUSINESS PLA MONTHLY SAC - OCT INVESTIGATIVE VIDEO RENTAL FIRE TRAINING FACILITY PAPER SHREDDING - FIRE STATION 1 MONTHLY SURTAX - OCT ROTARY CLUB MEMBERSHIP DUES CITY NEWSLETTER - NOV REF HELEN HOBBINS - AMB 02012695 REF CHRISTINE BRINKMAN - FENCING REF HEIDI JO EGAN - MCC PROGRAM Amount 392.00 34.19 111.76 380.00 1,684.32 520.50 40.85 234.00 78.00 30.00 13.70 470.00 3,636.75 1,129.50 31.37 240.00 400.00 41.73 58.58 117.15 58.58 79.88 79.88 55.00 58.58 58.58 124.88 3,289.72 900.00 165.00 4,000.00 143.78 360.00 1,280.70 74.55 795.94 200.00 16,803.05 9,825.00 360.00 240.00 76.25 142.00 1,225.00 39,204.00 20.00 1,175.00 206.46 2,842.30 200.00 2,384.40 391.82 100.00 45.00 • e: 2 vchlist Check Register Pa 11108/2002 1G.:16:31AM City of Maplewood r Check Date Vendor 59376 11/12/2002 01225 OSWALD HOSE & ADAPTERS 59377 11/12/2002 01863 PACKER, ROGER 59378 11/12/2002 01941 PATRICK GRAPHICS & TROPHIES 59379 11/12/2002 01254 PEPSI -COLA COMPANY 59380 11/12/2002 00396 PUBLIC SAFETY, DEPT OF 59381 11/12/2002 01337 RAMSEY COUNTY -PROP REC & REV 59382 11/12/2002 01360 REINHART FOODSERVICE 59383 11/12/2002 01361 59384 11/12/2002 01370 59385 11/12/2002 01387 59386 1.1/12/2002 02663 59387 11/12/2002 01875 59388 11/12/2002 02664 59389 11/12/2002 01463 59390 11/12/2002 01504 59391 11/12/2002 01550 59392 11/12/2002 01572 59393 11/12/2002 01574 59394 11/12/2002 02164 59395 11/12/2002 01649 59396 11/12/2002 02069 59397 11/12/2002 01694 59398 11/12/2002 01694 59399 11/12/2002 02659 59400 11/12/2002 02660 59401 11/12/2002 01734 59402 11/12/2002 01872 59403 11/12/2002 02462 59404 11/12/2002 02665 Description /Account RENEE'S CAFE AND DELI LLC ROAD RESCUE EMERGENCY VEHICLES ROSSINI, DR. JAMES SAARION, CARL SANDER, JAMES E. SCHWICTENBERG, HEIDI SISTER ROSALIND GEFRE ST PAUL, CITY OF SUMMIT INSPECTIONS SYSTEMS SUPPLY, INC. T.A. SCHIFSKY & SONS, INC TOLTZ, KING, DUVALL, ANDERSON TRI -STATE BOBCAT,INC. ULTIMATE DRAIN SERVICES INC UNITED PARCEL SERVICE UNITED PARCEL SERVICE VERTICAL SYSTEMS INC WALSH, VICTORIA M WALSH, WILLIAM P. WEBER, MARK WEMYSS, SCOTT D WOJCIECHOWSKI, SHELLI HOSE COUPLING COUPLING SET VALVE & COUPLING OFFICIATED VOLLEYBALL MATCHES FALL SOCCER TROPHIES MERCH FOR RESALE MERCH FOR RESALE DARE OFFICER TRAINING DATA PROCESSING - SEP MERCH FOR RESALE MERCH FOR RESALE BOX LUNCHES FOR TRAINING REPAIR CLIMATE CONTROL MODULE FITNESS PROGRAM VOLLEYBALL REFEREE - 4 VOLLEYBALL REFEREE - 12 VOLLEYBALL REFEREE - 8 MCC MASSAGES - OCT RADIO MAINT - SEP MEDICAL SUPPLIES ELECTRICAL INSPECTIONS PRINTER RIBBONS & INK CARTRIDGES INK CARTRIDGES PRINTER CARTRIDGES & CYAN PRINTH VARIOUS BITUMINOUS MATERIALS NO PROJ 01 -15 CTY RD D PYMT #5 PROJ 01 -29 PROF SRVS THRU 9/28 BOBCAT LOADER RENTAL PROJ 01 -14 TELEVISE SERVICE SHIPPING SHIPPING SHIPPING ANNUAL SUPPORT THRU 11/27/03 IN SERVICE TRAINING COMMERCIAL PLUMBING INSPECTIONS VOLLEYBALL REFEREE - 11 UNIFORM NAME TAGS COMPACT PRESARIO PC 10.50 189.00 287.55 600.00 228.12 286.30 454.55 350.00 2,920.00 -5.78 509.56 481.93 279.35 100.00 90.00 240.00 160.00 2,031.00 260.25 1,481.15 7,575.20 219.18 265.19 168.71 731.41 124, 323.44 5,982.72 639.00 295.00 26.95 1.11 8.81 360.00 383.11 542.75 230.00 16.50 400.00 71 Checks in this report Total checks : 2499732.31 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 10/31/02 11/01/02 MN State Treasurer 10/31/02 11/01/02 DCRP /Flex account 10/31/02 11/01/02 MN Dept of Natural Resources 11/01/02 11/04/02 MN State Treasurer 11/04/02 11/05/02 MN State Treasurer 11/05/02 11/06/02 MN State Treasurer 11/06/02 11/07/02 MN State Treasurer TOTAL Description Drivers License /Deputy Registrar DCRP & Flex plan payments DNR electronic licenses Drivers License /Deputy Registrar Drivers License /Deputy Registrar Drivers License /Deputy Registrar Drivers License /Deputy Registrar Amount 12,034.75 3,012.42 396.50 11,128.50 14,857.64 14,148.37 13,644.71 69,222.89 vchlist Check Register Page: 1 11/15/2002 9:46:26AM City of Maplewood Check Date Vendor Description /Account Amount 59405 11/13/2002 01283 POST BOARD POLICE OFFICER LICENSE 90.00 59406 11/19/2002 01809 AGGREGATE INDUSTRIES CLASS III RIPRAP 192.07 SAFETY GRIT (WINTER.SAND) TAX INC 23,917.96 59407 11/19/2002 02639 ARNT CONSTRUCTION INC PROJ 01 -29 ELDRIDGE AVE IMP PYMT# 124,911.14 59408 11/19/2002 01892 BARBAROSSA & SONS INC PROJ 01 -09 BEAVER LK TOWNHOMES P 259,173.09 59409 11/19/2002 00178 BERGGREN, GORDON NAME SIGN FOR COUNCIL CHAMBERS 20.00 59410 11/19/2002 00211 BRAUN INTERTEC CORP. PROJ 00 -03 PROF TESTING SRVS 1,066.25 59411 11/19/2002 00240 C.S.C. CREDIT SERVICES APPLICANT BACKGROUND CHECK 50.00 59412 11/19/2002 00251 CAPITOL CITY MUTUAL AID ASSOC. 2002 CAPITOL CITY MEMBERSHIP DUE 50.00 59413 11/19/2002 02624 CARGILL INCORPORATED DEICING SALT 7,130.63 59414 11/19/2002 00307 COLLINS ELECTRICAL CONTT. CO. INSTALL OUTLETS LIFT STAT 10 & 11 2,102.59 59415 11/19/2002 00.354 CUSTOM FIRE APPARATUS, INC. REPAIR TO ENGINE 1 243.75 59416 11/19/2002 00413 DON MARTY'S LANDSCAPING GOODRICH BALL FIELDS SOD REPAIR 1,750.00 59417 11/19/2002 00412 DONALD SALVERDA & ASSOCIATES ADV EFFECTIVE MGMT PROGRAM 600.00 59418 11/19/2002 00449 EDEN SYSTEMS INC TRAINING FOR HR MODULE OF EDEN S 150.00 TRAINING FOR HR MODULE OF EDEN S 300.00 59419 11/19/2002 00460 ELK RIVER CONCRETE PRODUCTS BOLT TIE & GASKET 19.31 RCP FE & BOLT TIE 418.89 59420 11/19/2002 00463 EMERGENCY APPARATUS MAINT. REPAIR TO MEDIC 2 390.07 59421 11/19/2002 00487 F.M. FRATTALONE EXC INC PROD 00 -03 GLADSTONE SO #8 371,029.95 59422 11/19/2002 00531 FRA -DOR BLACK DIRT & RECYCLE BLACK DIRT 140.00 59423 11/19/2002 00539 FREEDOM VALU CENTER CAR WASHES 73.49 59424 11/19/2002 00555 GAYNOR, VIRGINIA REIMBURSE MILEAGE 8/12 TO 10/22 161.07 59425 11/19/2002 00543 GE CAPITAL RICOH COPIER LEASE - OCT 293.94 59426 11/19/2002 00568 GERMAIN, DAVE REIMBURSE FOR OVERALLS 152.90 59427 11/19/2002 00687 HUGO'S TREE CARE PROD 00 -03 STREET TREE TRIMMING 2,799.00 PROJ 00 -03 STREET TREE TRIMMING 150.00 PROJ 01 -1 TREE TRIMMING 725.10 PROJ 01 -15 TREE TRIMMING, 1,566.90 59428 11/19/2002 00483 IDEACOM MID - AMERICA PHONE REPAIRS 182.95 PHONE REPAIRS 174.00 59429 11/19/2002 00716 IKON OFFICE SOLUTIONS COPIER MAINTENANCE AGREEMENT 386.30 59430 11/19/2002 02237 IMPERIAL IMPRESSIONS PARAMEDIC REPORTS 268.50 59431 11/19/2002 00789 KATH FUEL OIL SERVICE CO 7001 GALLONS ARTIC BLEND DIESEL, 7,052.46 7001 GALLONS UNLEADED MI- GRADE 8,589.18 59432 11/19/2002 00790 KELLER ELECTRIC INC INSTALL DISCONNECT SWITCH ON FUR 195.00 59433 11/19/2002 01043 M E H A ANNUAL MEMBERSHIP 30.00 59434 11/19/2002 00925 MAJESTIC LANDSCAPE CONTR INC BLOW OUT LAWN SPRINKLERS 150.00 59435 11/19/2002 02040 MALLORY, GORDON REIMBURSE FOR ALTERNATOR 115.65 59436 11/19/2002 00932 MAPLEWOOD BAKERY MERCH FOR RESALE 1,103.32 59437 11/19/2002 00901 MGFOA MEETING LUNCHEON - 2 30.00 59438 11/19/2002 01016 MINNCOR INDUSTRIES 60 COMMUNITY DEV RECEIPT BOOKS 1,279.85 59439 11/19/2002 01051 MN OCCUPATIONAL HEALTH PRE -EMPL EXAMS & QUESTIONNAIRES 2,046.00 59440 11/19/2002 01156 NELSON, JEAN REIMBURSE MILEAGE 9/1 TO 10/31 58.21 59441 11/19/2002 02629 NOVACARE CBO PRE- EMPLOYMENT PHYSICIANS 490.00 59442 11/19/2002 00001 ONE TIME VENDOR REF THOMAS TURNER - MAILBOX 145.00 59443 11/19/2002 00001 ONE TIME VENDOR REF LYNN HALLER - DRIVEWAY 95.31 59444 11/19/2002 .00001 ONE TIME VENDOR REF KENNETH LEWIS - DRIVEWAY 66.98 59445 11/19/2002 00001 ONE TIME VENDOR REF KRISTY /BOB REED - LATIN DANCE 60.00 59446 11/19/2002 00001 ONE TIME VENDOR REF AARON BENNETT - BASKETBALL 55.00 59447 11/19/2002 00001 ONE TIME VENDOR REF JULENE RICCI - FITNESS 33.00 59448 11/19/2002 00001 ONE TIME VENDOR REF ALLEN D MOORE - TINY TOTS 30.00 59449 11/19/2002 00001 ONE TIME VENDOR REF DEBORAH LEE - MCC PROGRAM 16.00 59450 11/19/2002 01224 OSWALD, ERICK SAFETY BOOTS 165.00 vchlist Check Register Page: 2 11/15/2002 9:46:26AM City of Maplewood Check Date Vendor Descripti /Account 59451 11/19/2002 01254 59452 11/19/2002 02640 59453 11/19/2002 01359 59454 11/19/2002 00069 59455 11/19/2002 01409 59456 11/19/2002 02229 59457 11/19/2002 01514 59458 11/19/2002 01504 59459 11/19/2002 01537 59460. 11/19/2002 01574 59461 11/19/2002 01699 59462 11/19/2002 02165 59463 11/19/2002 02508 59464 11/19/2002 01734 59465 '11/19/2002 02666 59466 11/19/2002 01750 59467 11/19/2002 01190 PEPSI -COLA COMPANY PERCS INDEX INC REGAL AUTO WASH DETAIL XX RISK MANAGEMENT ALTERNATIVES S.E.H. SNELL MECHANICAL INC ST PAUL STAMP WORKS INC ST PAUL, CITY OF STREAMLINE DESIGN INC. T.A. SCHIFSKY & SONS, INC UNIVERSITY OF MINNESOTA URS / BRW INC VISUAL GIS SOLUTIONS WALSH, WILLIAM P. WATERS, KERMIT WATSON CO INC, THE XCEL ENERGY MERCH FOR RESALE EVIDENCE MANAGEMENT SYSTEM CAR WASHES COLLECTION AGENCY FEE COLLECTION AGENCY FEE GEOMETRIC STUDY 61 /13EAM REPLACE EXPANSION TANK IN BOILER I SERVICE HVAC EQUIPMENT SERVICE LEAKING LOW WATER CUTOF CITY HALL MECH MAINT CONTRACT - Ot PW MECH MAINT CONTRACT - OCT PARKS MECH MAINT CONTRACT - OCT SERVICE PUMP #1 MCC MCC MECH MAINT CONTRACT - OCT SELF INKING STAMPS PROJ 00 -03 SUPPLIES BASKETBALL SHIRTS BASKETBALL SHIRTS VARIOUS BITUMINOUS MATERIALS NO TRAINING COURSE - 4 PROJ 01 -28 PROF SERVICES PROJ 02 -07 PROF SERVICES PROJ 01 -29 PROF GIS SERVICES COMM PLUMBING INSPECTIONS LABEL MACHINE MERCH FOR RESALE MONTHLY UTIL - STMT DATE 11/5/02 184.00 5,699.00 130.55 278.13 37.00 74.54 1,470.00 1,412.99 1,031.13 927.00 794.00 354.00 360.00 1,532.00 33.91 632.32 2,125.00 125.00 1,358.85 200.00 1,538.67 7,414.81 2,095.25 488.00 150.00 263.98 35,339.77 63 Checks in this report Total checks : 888,535.71 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 11/07/02 11/08/02 MN State Treasurer Drivers License /Deputy Registrar 20 11/08/02 11/08/02 ICMA (Vantagepointe) Deferred Compensation 6 11/07/02 11/08/02 DCRP /Flex account DCRP & Flex plan payments 34.60 11/07/02 11/08/02 MN Dept of Natural Resources DNR electronic licenses 340.50 11/01/02 11/08/02 Elan Financial Services Purchasing card items . 51,576.75 11/08/02 11/12/02 MN State Treasurer Drivers License /Deputy Registrar 13 11/08/02 11/12/02 U.S. Treasurer Federal Payroll Tax 79,144.85 11/08/02 11/12/02 P.E. R.A. P.E. R.A. 44 11/08/02 11/12/02 MN Dept of Revenue Special fuel license 25.00 11/12/02 11/13/02 MN State Treasurer Drivers License /Deputy. Registrar 19 11/08/02 11113/02 MN State Treasurer State Payroll Tax 15 11/13/02 11/14/02 MN State Treasurer Drivers License /Deputy Registrar 15 TOTAL 7 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Feel CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/08/02 COLLINS, KENNETH 357.47 dd 11/08/02 JUENEMANN, KATHLEEN 357.47 dd 11/08/02 KOPPEN, MARVIN 357.47 dd 11/08/02 DARST, ROBERTA 1,265.66 dd 11/08/02 FURSMAN, RICHARD 4,846.52 dd 11/08/02 SCHLINGMAN, PAUL 1,951.14 dd 11/08/02 SEEGER, GERALD 480.10 dd 11/08/02 SWANSON, LYLE 1,627.38 dd 11/08/02 CARLSON, THERESE 2,017.98 dd 11/08/02 LE, SHERYL 3,612.99 dd 11/08/02 FAUST, DANIEL 3,762.14 dd 11/08/02 URBANSKI, HOLLY 1,611.94 dd 11/08/02 ANDERSON, CAROLE 853.78 dd 11/08/02 BAUMAN, GAYLE 2,678.00 dd 11/08/02 JACKSON, MARY 1,664.74 dd 11/08/02 KELSEY, CONNIE 848.91 dd 11/08/02 TETZLAFF, JUDY 1,602.34 dd 11/08/02 FRY, PATRICIA 1,580.79 dd 11/08/02 GUILFOILE, KAREN 2,597.00 dd 11/08/02 OSTER, ANDREA 1,611.94 dd 11/08/02 CARLE, JEANETTE 1,497.14 dd 11/08/02 JAGOE, CAROL 1,490.34 dd 11/08/02 JOHNSON, BONNIE 928.17 dd 11/08/02 OLSON, SANDRA 909.04 dd 11/08/02 WEAVER, KRISTINE 1,584.53 dd 11/08/02 CORCORAN, THERESA 1,434.34 dd 11/08/02 MARTINSON, CAROL 1 dd 11/08/02 POWELL, PHILIP 100.59 dd 11/08/02 SPANGLER, EDNA 3 68.5 0 dd 11/08/02 THOMALLA, DAVIT) 3,279.51 dd 11/08/02 ABEL, CLINT 1,455.06 dd 11/08/02 ALDRIDGE, MARK 2456.39 dd 11/08/02 ANDREWS, SCOTT 3,502.79 dd 11/08/02 BAKKE, LONN 2 dd 11/08/02 BANICK, JOHN 2,846.10 dd 11/08/02 BELDE, STANLEY 2 dd 11/08/02 BIERDEMAN, BRIAN 1,721.66 dd 11/08/02 B OHL, JOHN 2,364.15 dd 11/08/02 BUSACK, DANIEL 2,030.14 dd 11/08/02 DOBLAR, RICHARD 1,825.48 dd 11/08/02 HALWEG, KEVIN 3,203.33 dd 11/08/02 HEINZ, STEPHEN 200.85 dd 11/08/02 HIEBERT, STEVEN 2,619.08 dd 11/08/02 JOHNSON, KEVIN 2 Feel CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD E CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/08/02 KARIS, FLINT 2,707.49 dd 11/08/02 KONG, TOMMY 1,825.48 dd 11/08/02 KROLL, BRETT 2,400.25 dd 11/08/02 KVAM, DAVID 3,097.86 dd 11/08/02 . LARS ON, DANIEL 2 dd 11/08/02 LU, JOHNNIE 200.93 dd 11/08/02 MARINO, JASON 2,303.63 dd 11/08/02 MARTIN, JERROLD 1,627.27 dd 11/08/02 METRY, ALESIA 1,494.08 dd 11/08/02 OLSON, JULIE 2 dd 11/08/02 PALMA, STEVEN 2,261.56 dd 11/08/02 PIKE, GARY 203.16 dd 11/08/02 RABBETT, KEVIN 203.52 dd 11/08/02 STEFFEN, SCOTT 2,962.68 dd 11/08/02 STOCKTON, DERRELL 2,202.09 dd 11/08/02 SZCZEPANSKI, THOMAS 2,323.64 dd 11/08/02 THIENES, PAUL 2 dd 11/08/02 TRAN, JOSEPH 1,786.69 dd 11/08/02 WATCZAK, LAURA 2,221.91 dd 11/08/02 WENZEL, JAY 2,256.01 dd 11/08/02 XIONG, KAO 1,437.72 dd 11/08/02 BARTZ, PAUL 2,673.99 dd 11/08/02 BERGERON, JOSEPH 3,676.43 dd 11/08/02 CROTTY, KERRY 2,242.48 dd 11/08/02 DUGAS, MICHAEL L667.51 dd 11/08/02 DUNK, ALICE 2 dd 11/08/02 EVERSON, PAUL 2,137.51 dd 11/08/02 FLOR, TIMOTHY 4,036.12 dd 11/08/02 FRASER, JOHN 2,962.06 dd 11/08/02 HALWEG, JODI 2,052.36 dd 11/08/02 KATZMAN, BARBARA 1 dd 11/08/02 PARSONS, KURT 1,653.74 dd 11/08/02 ROSSMAN, DAVID 2,483.32 dd 11/08/02 DAWSON, RICHARD 1,579.55 dd 11/08/02 DUELLMAN, KIRK 1,579.54 dd 11/08/02 JOHNSON, DOUGLAS 1,579.54 dd 11/08/02 NOVAK, JEROME 1,425.74 dd 11/08/02 PETERSON, ROBERT 1,656.54 dd 11/08/02 SVENDSEN, RONALD 1,579.54 dd 11/08/02 GERVAIS -JR, CLARENCE 2,289.90 dd 11/08/02 BOYER, SCOTT 1,860.69 dd 11/08/02 FEHR, JOSEPH 2,796.39 dd 11/08/02 FLAUGHER, JAYME 1,7 84.24 dd 11/08/02 LAFFERTY, WALTER 1 dd 11/08/02 LINN, BRYAN 1,606.46 dd 11/08/02 PACOLT, MARSHA 1,941.35 E CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/08/02 RABINE, JANET 1,782.72 dd 11/08/02 SCHAULS, ADAM 245.37 dd 11/08/02 STAHNKE, JULIE 1,860.69 dd 11/08/02 LUKIN, STEVEN 3,024.91 dd 11/08/02 SVENDSEN, RUSTIN 2,415.14 dd 11/08/02 ZWIEG, SUSAN 1,700.29 dd 11/08/02 DOLLERSCHELL, ROBERT 260.67 dd 11/08/02 AHL, R. CHARLES 3,830.26 dd 11/08/02 NIVEN, AMY 1,015.76 dd 11/08/02 PRIEFER, WILLIAM 2,25 8.34 dd 11/08/02 WEGWERTH, JUDITH 1,611.94 dd 11/08/02 BRINK, TROY 1,324.74 dd 11/08/02 DEBILZAN, THOMAS 1,617.14 dd 11/08/02 EDGE, DOUGLAS 1,670.34 dd 11/08/02 KANE, MICHAEL 2 dd 11/08/02 LUTZ, DAVID 1,687.61 dd 11/08/02 MEYER, GERALD 604.48 dd 11/08/02 NAGEL, BRYAN 108.34 dd 11/08/02 OSWALD, ERICK 1,682.34 dd 11/08/02 TEVLIN, TODD 1,379.94 dd 11/08/02 BOHMBACH, JOSHUA 257.40 dd 11/08/02 CAVETT, CHRISTOPHER 2,828.79 dd 11/08/02 DUCHARME, JOHN 2,062.34 dd 11/08/02 LINDBLOM, RANDAL 2,062.34 dd 11/08/02 PECK, DENNIS 2,143.94 dd 11/08/02 PRIEBE, WILLIAM 2 dd 11/08/02 SCHACHT, ERIN 2,094.08 dd 11/08/02 ANDERSON, BRUCE 3,677.00 dd 11/08/02 DOHERTY, KATHLEEN 1,611.94 dd 11/08/02 MARUSKA, MARK 2,369.00 dd 11/08/02 NAUGHTON, JOHN 1,379.94 dd 11/08/02 SCHINDELDECKER, JAMES 1,670.34 dd 11/08/02 BIESANZ, OAKLEY 1339.15 dd 11/08/02 GREW- HAYMAN, JANET 1,080.61 dd 11/08/02 HUTCHINSON, ANN 1,921.54 dd 11/08/02 KOS, HEATHER 581.75 dd 11/08/02 NELSON, JEAN 913.56 dd 11/08/02 GAYNOR, VIRGINIA 1,739.14 dd 11/08/02 COLEMAN, MELINDA 3,750.34 dd 11/08/02 EKSTRAND, THOMAS 2,388.78 dd 11/08/02 KROLL, LISA 985.55 dd 11/08/02 LIVINGSTON, JOYCE 894.20 dd 11/08/02 SINDT, ANDREA 1,331.94 dd 11/08/02 THOMPSON, DEBRA 789.18 dd 11/08/02 YOUNG, TAMELA 1,231.94 dd 11/08/02 BERGO, CHAD L805.38 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 11 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/08/02 FINWALL, SHANN L887.46 dd 11/08/02 ROBERTS, KENNETH 2 dd 11/08/02 CARVER, NICHOLAS 2,274.34 dd 11/08/02 FISHER, DAVID 2 dd 11/08/02 SWAN, DAVID 994.50 dd 11/08/02 KONEWKO, DUWAYNE 1 dd 11/08/02 ANZALDI, MANDY 472.50 dd 11/08/02 BJORK, BRANDON 35.00 dd 11/08/02 FINN, GREGORY 1 dd 11/08/02 FLUG, ELAINE 116.38 dd 11/08/02 GRAF, MICHAEL 1,5 80.66 dd 11/08/02 KELLY, LISA 1,163.04 dd 11/08/02 BOBBINS, AUDRA 1 dd 11/08/02 SCHAUER, JOSEPH 136.50 dd 11/08/02 TAUBMAN, DOUGLAS 2 dd 11/08/02 BREHEIM, ROGER 1,705.16 dd 11/08/02 NORDQUIST, RICHARD 1,949.90 dd 11/08/02 SCHULTZ, SCOTT 1,937.22 dd 11/08/02 COLEMAN, PHILIP 80.00 dd 11/08/02 CROSSON, LINDA 2,046.34 dd 11/08/02 EASTMAN, THOMAS 2,277.54 dd 11/08/02 ERICKSON, KYLE 678.51 dd 11/08/02 HABLE, NATASHA 373.70 dd 1 1/08/02 HERSOM, HEIDI 1,647.14 dd 11/08/02 MCCLUNG, HEATHER 494.82 dd 11/08/02 ROA, MILTON 3 24.8 3 dd 11/08/02 STAPLES, PAULINE 2,565.11 dd 11/08/02 ATKINS, KATHERINE 212.18 dd 11/08/02 BADEN, ALISON 416.55 dd 11/08/02 CORNER, AMY 83.20 dd 11/08/02 DOTY, JANET 438.44 dd 11/08/02 GUZIK, JENNIFER 109.63 dd 11/08/02 HORWATH, RONALD 1,499.14 dd 11/08/02 IRISH, KARL 76.13 dd 11/08/02 KOEHNEN, AMY 20.55 dd 11/08/02 KOEHNEN, MARY 437.09 dd 11/08/02 KRONHOLM, KATHRYN 307.88 dd 11/08/02 MARUSKA, ERICA 189.80 dd 11/08/02 OVERBY, ANNA 99.00 dd 11/08/02 POWERS, JESSICA 45.16 dd 11/08/02 POWERS, JESSICA 117.75 dd 11/08/02 SCHAEFER, ROB 80.76 dd 11/08/02 SCHULTZ, PETER 39:00 dd 11/08/02 THOEMKE, MARIE 62.75 dd 11/08/02 WORWA, LINDSAY 124.50 dd 11/08/02 GROPPOLI LINDA 329.93 11 CITY OF MAPLEW OOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 12 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/08/02 RENSLOW, RITA 301.95 dd 11/08/02 CRAWFORD - JR, RAYMOND 33.25 dd 11/08/02 LONETTI, JAMES 892.55 dd 11/08/02 PRINS, KELLY 785.35 dd 11/08/02 REILLY, MICHAEL 1,378.34 dd 11/08/02 STEINHORST, JEFFREY 287.53 dd 11/08/02 AICHELE, CRAIG 1,659.14 dd 11/08/02 PRIEM, STEVEN L811.14 dd 11/08/02 FOWLDS, MYCHAL 1,783.68 dd 11/08/02 HURLEY, STEPHEN 2,608.78 Wf 91118 11/08/02 CARDINAL, ROBERT 406.20 Wf 91119 11/08/02 WASILUK, JULIE 357.47 Wf 91120 11/08/02 INGVOLDSTAD, CURTIS 118.75 wf 91121 11/08/02 JAHN, DAVID 1,467.59 wf 91122 11/08/02 MORIN, TROY 242.25 wf 91123 11/08/02 MATHEYS, ALANA 1 Wf 91124 11/08/02 HANSEN, LORI 1,464.74 Wf 91125 11/08/02 VIETOR, LORRAINE 1,649.87 wf 91126 11/08/02 PALANK, MARY 1,490.34 Wf 91127 11/08/02 RICHIE, CAROLE 1,544.68 Wf 91128 11/08/02 SVENDSEN, JOANNE 1,790.69 wf 91129 11/08/02 TICHY, PAMELA 138.00 Wf 91130 11/08/02 STEINER, JOSEPH 465.00 Wf 91131 11/08/02 WELCHLIN, CABOT 2 Wf 91132 11/08/02 SHORTREED, MICHAEL 2 Wf 91133 11/08/02 OLINGER, SHELLEY 1,573.04 Wf 91134 11/08/02 CUDE, LARRY 418.59 Wf 91135 11/08/02 FREBERG, RONALD 1 Wf 91136 11/08/02 JONES, DONALD 1,607.14 Wf 91137 11/08/02 ELIAS, JAMES 2,479.01 wf 91138 11/08/02 EDSON, DAVID 1 Wf 91139 11/08/02 GOODRICH, CHAD 80.00 Wf 91140 11/08/02 HELEY, ROLAND 1,699.14 wf 91141 11/08/02 HINNENKAMP, GARY 1, 6 8 6.5 4 wf 91142 11/08/02 LINDORFF, DENNIS 1,670.34 Wf 91143 11/08/02 NOVAK, MICHAEL 1 wf 91144 11/08/02 GERNES, CAROLE 427.50 Wf 91145 11/08/02 SOUTTER, CHRISTINE 190.50 Wf 91146 11/08/02 BUNCE, LARRY 1 wf 91147 11/08/02 ANZALDI, KALI 261.25 Wf 91148 11/08/02 BJORK, THEODORE 40.00 Wf 91149 11/08/02 BOTHWELL, KRISTIN 92.38 wf 91150 11/08/02 DEGREE, AMANDA 110.00 Wf 91151 11/08/02 DIAN, CHRISTOPHER 66.00 wf 91152 11/08/02 FRANK, LAURA 3 54.5 0 wf 91153 11/08/02 GAETZ, HOLLY 84.00 12 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 13 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 91154 11/08/02 GLASS, DANIEL 66.00 wf 91155 11/08/02 HAWKINS, BRITTANY 55.00 wf 91156 11/08/02 HAWKINS, COURTNEY 55.00 wf 91157 11/08/02 HOIUM, PHILIP 116.00 wf 91158 11/08/02 NIELSEN, ABBY 31.88 wf 91159 11/08/02 OHLHAUSER, MEGHAN 618.00 wf 91160 11/08/02 ORME, CARRIE 90.00 wf 91161 11/08/02 ROERING, AMANDA 99.00 wf 91162 11/08/02 ROERING, JUSTIN 80.00 wf 91163 11/08/02 SHOBERG, KARI 13 6.8 8 wf 91164 11/08/02 VAUGHAN, PATRICK 80.00 wf 91165 11/08/02 WILSON, AMANDA 44.00 wf 91166 11/08/02 GERMAIN, DAVID 1,683.14 wf 91167 11/08/02 HAAG, MARK 1,459.16 wf 91168 11/08/02 NADEAU, EDWARD 2,369.00 wf 91169 11/08/02 B EHR, HEATHER 15 0.8 8 wf 91170 11/08/02 GLASS, JEAN 1,249.05 wf 91171 11/08/02 HELLER, PATTI 120.70 wf 91172 11/08/02 HOIUM, SHEILA 947.26 wf 91173 11/08/02 JACK, NICOLE 238.00 wf 91174 11/08/02 MOFFAT, ETHAN 174.00 wf 91175 11/08/02 MOY, PAMELA 437.83 wf 91176 11/08/02 PARTLOW, JOSHUA 207.20 wf 91177 11/08/02 R.IDLEHOOVER, KATE 54.25 wf 91178 11/08/02 SCHMIDT, RUSSELL 1,503.14 wf 91179 11/08/02 SHOBERG, GARY 702.52 wf 91180 11/08/02 TOLBERT, FRANCINE 95.85 wf 91181 11/08/02 UNGER, MARGARET 786.12 wf 91182 11/08/02 ABRAHAMSON, DANIEL 81.88 wf 91183 11/08/02 ANDERSON, CALEB 211.25 wf 91184 11/08/02 BENDTSEN, LISA 81.00 wf 91185 11/08/02 BRENEMAN, NEIL 75.35 wf 91186 11/08/02 CHAPMAN, JENNY 300.31 wf 91187 11/08/02 CORY, GRACE 19.50 wf 91188 11/08/02 COSTA, JOSEPH 71.23 wf 91189 11/08/02 DEMPSEY, BETH 132.80 wf 91190 11/08/02 DIERICH, ANDREA 34.50 wf 91191 11/08/02 DUNK, RYAN 3 51.5 8 wf 91192 11/08/02 FENGER, JUSTIN 250.13 wf 91193 11/08/02 FIERRO WESTBERG, MELINDA 101.40 wf 91194 11/08/02 FINNEGAN, KAREN 72.00 wf 91195 11/08/02 FONTAINE, ANTHONY 137.47 wf 91196 11/08/02 FONTAINE, KIM 470.03 wf 91197 11/08/02 GRUENHAGEN, LINDA 279.55 wf 91198 11/08/02 HOLMGREN, LEAH 105.69 wf 91199 11/08/02 HOULE, DENISE 208.00 13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 14 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 91200 11/08/02 IRISH, GRACE 127.73 wf 91201 11/08/02 JOHNSON, ROBERT 144.90 wf 91202 11/08/02 KILGORE, MARGO 18.00 wf 91203 11/08/02 LINDSTROM, AMANDA 125.13 wf 91204 11/08/02 MCMAHON, MELISSA 128.63 wf 91205 11/08/02 MELCHER, ROBERT 100.75 wf 91206 11/08/02 MISEMER, BENJAMIN 74.75 wf 91207 11/08/02 MOES, EMILIA 125.80 wf 91208 11/08/02 O'REAGAN, CHRISTINE 47.75 wf 91209 11/08/02 OLSON, MARGRET 63.25 wf 91210 11/08/02 OWEN, JONATHAN 98.00 wf 91211 11/08/02 PEHOSKI, JOEL 96.00 wf 91212 11/08/02 PROESCH, ANDY 114.63 wf 91213 11/08/02 RENSTROM, KEVIN 141.39 wf 91214 11/08/02 RODEN, JASON 154.00 wf 91215 11/08/02 SMITLEY, SHARON 283.50 wf 91216 11/08/02 TUPY, HEIDE 88.00 wf 91217 11/08/02 TUPY, MARCUS 3 81.10 wf 91218 11/08/02 WAGNER, ERIC 162.13 wf 91219 11/08/02 WARNER, CAROLYN 184.55 wf 91220 11/08/02 WEDES, CAROL 125.10 wf 91221 11/08/02 WHITE, NICOLE 121.28 wf 91222 11/08/02 WOODMAN, ALICE 52.50 wf 91223 11/08/02 BOSLEY, CAROL 255.30 wf 91224 11/08/02 ESALA, HOPE 65.00 wf 91225 11/08/02 HANSEN, ANNA 170.00 wf 91226 11/08/02 KURKOSKI, STEPHANIE 78.00 wf 91227 11/08/02 OIE, REBECCA 33.00 wf 91228 11/08/02 SHERRILL, CAITLIN 174.25 wf 91229 11/08/02 VAN HALE, PAULA 3 5.7 5 wf 91230 11/08/02 BEHAN, JAMES 1,513.14 wf 91231 11/08/02 CHIGINSKY, APRIL 76.20 wf 91232 11/08/02 COLLINS, ASHLEY 149.63 wf 91233 11/08/02 DOBLAR, STEVE 53.98 wf 91234 11/08/02 DOUGLASS, TOM 837.71 wf 91235 11/08/02 ECKER, JOHN 32.75 wf 91236 11/08/02 KOSKI, JOHN 1 wf 91237 11/08/02 KYRK, ASHLEY 418.50 wf 91238 11/08/02 PATTERSON, ALBERT 878.03 wf 91239 11/08/02 RISTOW, JONATHAN 139.00 wf 91240 11/08/02 ROSSET, BRITTANY 28.58 wf 91241 11/08/02 SCHMIDT, WILLIAM 48.65 wf 91242 11/08/02 SCHULZE, BRIAN 118.25 wf 91243 11/08/02 SEVERSON, HOLLY 104.30 wf 91244 11/08/02 YOUNG, MATTHEW 195.08 wf 91245 11/08/02 ZIEMER, NICOLE 41.10 14 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DA TE EMPLOYEE NAME Wf 91246 11/08/02 MULVANEY, DENNIS A'N4nT TMT 1,845.54 382,727.72 15 Agenda # l� MEMORANDUM Action b Council TO: Richard Fursman, City Manager Date... Endorsed FROM: Karen Guilfoile, City Clerk Modified Rejected DATE: October 21, 2002 RE: Annual Renewal Cashway Checking Michael Schroeder has applied for the annual renewal (2003) of Cashway Checking Currency Exchange License located at 3035 White Bear Avenue. Minnesota Statute 53A.04 requires the Department of Commerce to submit the application for licensure as a currency exchange to the governing body of the municipality in which the currency exchange e conducts business. The law further requires the governing body of the municipality to render a decision regarding the renewal of the license within 60 days. The 60 days expires on December 6, 2002. In checking with Chief Thomalla, Cashway Checking has been a business in good standing with the city. It is requested that council approve annual renewal of their license. AGENDA ITEM J I AGENDA REPORT � Action by Council TO: City Manager. Date. -- - FROM: Charles Ahl, Director of Public Works /City Engineer'' ^5. rj Melinda Coleman, Asst City Manager /Comm Dev Director ' 7 1.1 ftj ecned SUBJECT: Hartford Group Development Proposal ( Hijacek Property) -- Resolution Ordering Preparation of Alternative Urban Areawide Review (AUAR) Environmental Study DATE: November 18, 2002 Introduction The city staff and city council have received preliminary proposals for the development of the Hijacek property in north Maplewood with a mixed land use development. A development of this size exceeds the threshold for environmental review, requiring that the city council designate a process for this environmental review process to occur. The developer, the Hartford Group, and city staff have discussed preparation of an Alternative Urban Areawide Review (AUAR), which is a more comprehensive environmental review than an Environmental Assessment Worksheet (EAW). A resolution ordering preparation of the AUAR is recommended. Packground The Hartford Group has proposed development of the Hijacek site in north Maplewood with a mixture of single-family, senior housing, high- density residential property, retail property, medical office, and corporate office property. This proposal changes the current land use plan for the property, which is business commercial or general retail. The Hartford proposal includes a new alignment for County Road D, which has been an on -going study by the city since May 2001. The attached drawing shows a draft concept for the proposed development. The environmental review for this size development requires the preparation of an EAW at a minimum. It is the option of the local unit of government; in this case, the decision is the city council's (the designated Regulatory Governmental Unit [RGU]). The council may designate the use of an alternative process if the city has a comprehensive plan identifying land use designation for the area, proposed public facilities, including a transportation and sewer plan, and an implementation program for the ublic facilities. The EAW differs from an AUAR in that the EAW identifies whether an environmental impact is significant. If the impact exists, but is not significant, the project can proceed as proposed. In an AUAR process, the environmental impact must be addressed with an adopted mitigation plan. In order for the project to proceed, a plan for implementation of the mitigation of the environmental impacts must be adopted. The order for preparation of the AUAR must specify an area of study, which in this case is the area bounded by County Road D on the north, Southlawn Drive on the east, and Hazelwood Drive on the west, excluding the private properties along Hazelwood Avenue, and the south property line of the Ha'J icek property on the south, approximately 1240 feet north of the northerly Beam Avenue right of way line, plus the existing right of way for Kennard Street north of Beam Avenue, all as, shown on the attached drawing. The Hartford Group has hired an engineering firm, SRF_Engineers, to prepare the AUAR for this proposed project. The city council will review the documents prepared by SRF for the project. The proposed scenario must be consistent with the comprehensive plan, or, consistent with the proposed development plan, which will be the most intensive potential use for the site from an environmental review perspective. The content and format for the AUAR must be similar to that of the EAW; however, the analysis will be comparable to that of the much more thorough Environmental Impact Statement (EIS). The attached schedule has been prepared by city staff to incorporate the Hartford Proposal — AUAR Order November 18, 2002 Page Two County Road D extension project into the development review process for the AUAR. The schedule is very aggressive, but can be implemented with the assistance of review consultants hired by the city to assist with the review. Hartford has agreed to reimburse the city for the cost of the consultants. Recommendation It is recommended that the City Council adopt the attached resolution that orders preparation of an Alternative Urban Areawide Review for the proposed development by the Hartford Group for the Hijacek property, defined by an area bounded by County Road D on the north, Southlawn Drive on the east, and Hazelwood Street on the west, excluding the five single family along Hazelwood Street north of St. John's Hospital, and north of Beam Avenue approximately 1240 feet from the north right of way line of Beam Avenue, plus the right of way for Kennard Street north of Beam Avenue and shall include the proposed development scenario as the worst case environmental analysis and shall be consistent with the attached proposed development concept scenario. I:Z011 jW Attachments: Draft Concept Plan Schedule AUAR Land Use Scenario and Sub -Areas (Figure 3) Resolution O CA CD O C) CL R I-d , I ff nn i n i Ll - Ifffl] cn - CD CA rn � o -� z • r D O O HARTFORD SITE PROPOSAL W/ COUNTY ROAD D EXTENSION PROJECT TIME LINE PLAN November 18, 2002 Critical items /Tasks Due Date Requirements Alignment Study Task Force 09/19/02 Adopts Alignment 4B City staff and Hartford Mtg 10/08/02 Review of Schedule 11/07/02 Development Agmt 11/14/02 Reviewed City Council Auth Prep of AUAR 11/25/02 Study Area Defined City review costs confirmed Draft AUAR to City staff 11/20/02 21 days for review Planning Commission — Rvw of Align Study 12/03/02 Recommends Option Final Roadway Align Study to Council 12/09/02 Draft Rpt by 11 /O1 - includes cost estimate Roadway Align Public Hearing @Council 12/09/02 ROW Map Authorize AUAR to Council 12/16/02 Sent for Pub Review AUAR Notice Published in EQB Monitor 12/23/02 45 days for review (due to holidays) Tax Abatement Info to Council 01/13/03 - Developer Needs $$ - Pub Improv $$$ Planning Comm —Public Hearing Includes Approval of on Transportation Plan Amend 01/06/03 ROW Map for Align 4B City Council — Public Hearing on Trans Plan and ROW Map 01/27/03 ROW Acquire Authorized AUAR Comment Period Ends 2/06/03 AUAR Responses Prepared 2/07 to 2/27 21 days (due to City on 2/27) Council Calls Hearing on AUAR 2/24/03 No public testimony received Planning Comm Rvw of AUAR 3/03/03 PC comments submitted City Council holds Public Hearing — Approves Responses 3/10/03 21 days: objections to action Planning Commission Reviews Prel Plat, Land Use Plan Amend and PUD Zoning Change 4/07/03 Submittal due 45 days prior Design Rvw Committee Reviews Bldg Design Details 4/08/03 Submittal due 45 days prior Council adopts Final AUAR w/Mitigation Plan and holds Tax Abatement Public Hearing 4/14/03 Directs project to proceed City Council holds Public Hearing Approves preliminary plat, land use plan change and PUD Rezoning 4/28/03 Final approvals City Council approves final bldg. Plans 5/12/03 Submittal 45 days prior I► WIN am r ON IN Noft r 40 1► r • r ►� mwft 40 r lob- • 0 CITY OF MAPLEWOOD COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. XX -XX A RESOLUTION TO ORDER AN ALTERNATIVE URBAN AREAWIDE REVIEW (AUAR) FOR THE LEGACY VILLAGE AT MAPLEWOOD IN THE CITY OF MAPLEWOOD. WHEREAS, Minnesota Rules Part 4410.3610 provides for a substitute form of Environmental Review known as an Alternative Urban Areawide Review (AUAR) process; and WHEREAS, an AUAR process allows for the environmental review of development and associated infrastructure in a particular geographic area within a jurisdiction if the local governmental unit has an adopted comprehensive plan; and WHEREAS, the adopted comprehensive plan must contain at least the following elements: a land use plan; a public facilities plan including a transportation plan; a sewage collection system policy plan; and an implementation program; and WHEREAS, the City of Maplewood (the "City ") has an adopted a Comprehensive Plan containing the required elements; and WHEREAS, the City is the Responsible Governmental Unit (RGU) pursuant to Minnesota Rules Part 4410.3610 Subp. l; and WHEREAS, the specified boundaries for the Legacy Village at Maplewood study area ( "Legacy study area ") are shown in the attached exhibit (Exhibit A) and are as follows: south of County Road D to approximately one - quarter mile north of Beam Avenue, east of Hazelwood Avenue and west of Southlawn Avenue in the City; and WHEREAS, delineated subareas and the locations of land uses anticipated to occur in the Legacy study area are shown in Exhibit A; and WHEREAS, the anticipated land uses in the Legacy study area are consistent with the City's adopted Comprehensive Plan; and WHEREAS, the City has determined that an Alternative Urban Areawide Review (AUAR) is the most appropriate form of environmental review provided for in the Minnesota Environmental Review Program for the Legacy Village at Maplewood study area; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUCIL OF THE CITY OF MAPLEWOOD IN REGULAR MEETING ASSEMBLED, that the City Council hereby adopts the following: 1. An order authorizing utilization of the Alternative Urban Areawide Review process, in accordance with Minnesota Rules Park 4410.3610, for the purpose of conducting a comprehensive environmental analysis for the Legacy Village at Maplewood study area, as shown on the attached Exhibit A. Passed and adopted this day of , 2002 Mayor Attest: City Clerk AGENDA ITEM Action by Council AGENDA REPORT _ TO: City Managerv•��•-� FROM: Charles Ahl Y g Director of Public Works/City Engin c ' � SUBJECT: Hartford Group Development Proposal (Hajicek Properly): Approval of Development ,r Contract for Project and AUAR Review DATE: November 19, 2002 Introduction The city staff and city council have received preliminary proposals for the development of the Hijacek property in north Maplewood with a mixed land use development. A development of this size will p Y p require extensive staff review and comment. The city council is considering an environmental review process that will result in a comprehensive review of the development impacts through the preparation of an Alternative Urban Areawide Review (AUAR). The Hartford Group, Inc., as developer of the site, has agreed to reimburse the city for expenses related to the environmental and development review. A development contract is attached that secures these costs. Background The AUAR process has been discussed and is scheduled for approval within this agenda. The review of the development impacts will require consultant assistance to meet the schedule listed within the AUAR process. The attached development contract estimates those costs at $40,000. The contract calls for Hartford to provide a cash escrow for payment of those costs. The engineering and planning staff will be hiring consultants to provide the services listed within the development contract. Engineering is proposing to use URS, Inc., who is providing roadway alignment and traffic analysis services for the area that will be needed for the AUAR process. Planning staff is still reviewing proposals from consultants for the support. Approval to hire these consultants is also requested with this action. 1, Recommendation It is recommended that the City Council approve the Development Contract with Hartford Group, Inc. which establishes an amount of $40,000 for consultant assistance in review of the development proposal, and authorize the City Engineer and the Assistant City Manager/ Community Development Director to retain consultants as needed for project review within the budget terms of the Development Contract. RCA jw Attachment: Development Contract CITY OF MAPLEWOOD Ramsey County, Minnesota Development Agreement City Project 02 -18 THIS AGREEMENT, made this day of October, 2002, between the City of Maplewood, a Minnesota municipal corporation, acting by and through its mayor and city manager, herein called the CITY and Hartford Group, Inc., a Minnesota Corporation, acting through its president, Jack Brandt, herein called the DEVELOPER. IN CONSI DERAT.ION of the following mutual agreements and covenants, the parties hereby agree as follows: 1. In consideration of the CITY evaluating the environmental, land use, zoning utility, transportation, and other related development impacts of a proposed development of property herein described as: within the City of Maplewood in Ramsey County, Minnesota, all property within 0.25 miles south of County Road D, and bounded by Hazelwood Street on the west and Southlawn Drive on the east, also known as the "Hajicek property," herein called the PROPERTY, the DEVELOPER shall provide all plans for internal water systems, storm drainage facilities, sanitary sewers, land use proposals, zoning changes, street improvements street lighting and signing, and landscaping and other improvements, all in conformance with current CITY standards. p g p The DEVELOPER warrants that his company maintains a valid purchase contract for the property, such that his firm maintains all rights and obligations necessary to 1 construct the said improvements and to incur property obligations including petitioning for special assessments. 2. The DEVELOPER agrees to pay to the CITY the proportionate share of costs attributable to the project studies conducted by the CITY to evaluate said proposed development.. The DEVELOPER'S share of costs attributable to this .project have been estimated by the City Engineer and the Assistant City Manager /Community Development Director to be $40,000.00, which is further described below. The DEVELOPER shall secure all terms of this Agreement by providing a cash deposit in the amount of 125% of the estimated cost or $50,000.00. The CITY shall maintain the cash deposit as a cash escrow account, which shall bear interest and shall be managed by the CITY'S Finance Director at'CITY- approved interest rates. Reduction in the surety guarantee be ranted after written request by the DEVELOPER based on Yg may g the value of the completed studies and any outstanding service fees at the time of the requested reduction. The amount of the reduction will be determined by the city engineer. 3. The CITY shall provide engineering and planning service for evaluation of the proposed improvements and impacts of the PROPERTY development. The DEVELOPER shall furnish all engineering, architectural and administrative services for the private improvements and building project. All costs incurred by the CITY for engineering, legal, and administrative services associated with the project shall be reimbursed to the CITY by the DEVELOPER. Said CITY'S cost shall be included in the project estimates and subject to performance p guarantee required in this contract. The J J p g KA following is an estimate of the costs to be incurred by the CITY that are the subject of this guarantee: Engineering staff review: '50 hrs x $120 /hr = $6,000 • Engineering consultant: o Traffic analysis: $10,000 o Wetland Specialist $ 5 o Utility analysis: $ 4 • Planning consultant: o Land- use analysis $10,000 o Zoning /PUD Analysis $ 5 • TOTAL ESTIMATED EXPENSES $40,000 4. The DEVELOPER agrees that expenses estimated within this contract are estimates, and that costs may exceed the expenses estimated. The CITY agrees to provide the DEVELOPER written notice if expenses are anticipated to exceed the estimates within this agreement. If authorization for additional expenses is received, the DEVELOPER p agrees that all payments to the CITY from the DEVELOPER called g for under the terms of this contract and CITY ordinance shall be made within 30 days of billing. Payments not made within this time period shall be obtained through the guarantees provided in this contract. 5. It is further agreed anything to the contrary herein notwithstanding, that the City p of Maplewood City Council and its agents or employees shall not be personally liable or responsible in any manner to the DEVELOPER, the DEVELOPER'S contractor 3 or subcontractor, material suppliers, laborers or to any other person or persons whomsoever, for any claim, demand, damages, actions or causes of action of any kind or character arising out of or by reason of the execution of this agreement or the performance and completion of the work or, the improvements provided herein, which the DEVELOPER is to undertake, and that the DEVELOPER will save the CITY harmless from all such claims, demands, damages, actions or causes of actions or the costs disbursements and expenses of defending the same, specifically including, without intending to limit the categories of said costs, cost and expenses for CITY administrative time and labor, costs of consulting engineering services, and costs of legal services rendered in connection with defending such claims as may be brought against the CITY. 6. Breach of any terms of this :agreement by the DEVELOPER shall be grounds for denial of building or occupancy permits for buildings within the addition until such breach is corrected by the DEVELOPER. 7. In case any one or more of the provisions contained in this Agreement shall be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability g of the remainin provisions contained herein and any other application thereof shall not in any way be affected or impaired thereby. 8. The terms and conditions of this Agreement shall be binding. on the parties hereto their respective successors and assigns and the benefits and burdens shall run with the land and may be recorded against the title to the property. 0 SIGNATURES FOR HARTFORD GROUP, INC. By_ Title By_ Title STATE OF MINNESOTA ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of , 2002, by and of the DEVELOPER. Notary Public SIGNATURES CITY OF MAPLEWOOD Mayor STATE OF MINNESOTA ) ss. COUNTY OF RAMSEY ) City Manager The foregoing instrument was acknowledged before me this day of 2002, by Robert J. Cardinal and Richard F. Fursman of the City of Maplewood, a municipal corporation. Notary Public 5 Agenda # A'don by Council MEMORANDUM SUMMARY Date: En�fo�hpd TO: City Manager I�! oziied - FROM: Tam Ekstrand, Assistant Community Development Direct e' eeted Hillcrest Villa g a Redevelo p merit Guttine/Timeline SUBJECT. : L CATION: White Bear Avenue, North. of Larpenteur Ave. and South of Ripley Street O DATE: November 19, 2002 INTRODUCTION Staff has prepared p re ared a timeline for th step involved in the redevelopment of the Hillcrest Village area. We are asking the council to review this schedule of the steps involved and the associated cost estimates and direct staff based on the council's priorities for redevelopment. Staff has also included estimates for consultant costs associated with- the redevelopment of the Gladstone area at Frost Avenue and English Street. BACKGROUND Hil.lcrest Village The Metro olitan Council and their desi n consultants, together with the cities of St. Paul and p g Maplewood, have- developed a neighborhood redevelopment land use plan for the Hillcrest . . pp g Sho in Center and the contiguous part of Maplewood north of Larpenteur Avenue. This plan, called the Hillcrest, Village smart growth site, was developed over the past year and a half. Gladstone Neighborhood 9 f The Gladstone neig hborhood, Frost Avenue and English Street, is undergoing some notable changes. The city is reconstructing the intersection of these two streets with a traffic circle. This construction is almost complete. Later phases would include extensive landscaping Improvements at this intersection and the contiguous areas. The city council has shown interest in this neighborhood as a redevelopment site, although, it has not been studied to any . extent as has the Hillcrest Village area. DISCUSSION Y mans 9 er, planning The. city lannin staff and engineering staff developed the timetable, included in the attached memo, outlining the steps involved in these redevelopment projects. Staff is requesting that the .council review this to gain an understanding of the scope of work and costs involved. SUMMARY 0 4 Staff feels that the redevelopment of the Hillcrest Village area and the Gladstone neighborhood . p should be a priority for the community. The time and financial commitments, however, will be substantial and these endeavors may not be desired by all those affected. MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Assistant Community Development Director SU BJECT :. Hillcrest Village Redevelopment Outline /Timeline LOCATION White Bear Avenue, North of Larpenteur Ave. and South of Ripley Street DATE November 19, 2002 INTRODUCTION Staff has prepared a timeline for the steps involved in the redevelopment of the Hillcrest Village area. 9 � We are asking the. council to review this schedule of the steps involved and the associated . cost estimates and direct staff based on the council's priorities for redevelopment. Refer to the maps on pages 8. 10. Staff has also included estimates for consultant costs associated with the redevelopment of the Gladstone area at Frost Avenue and English Street. The same timeline would apply to the Gladstone area as it would with- the Hillcrest Village scenario. Refer to the maps on pages 8 and 11. BACKGROUND Hillcrest Village The Metropolitan Council and their design consultants, together with the cities of St. Paul and Maplewood, have developed a neighborhood redevelopment land use plan for the Hillcrest Shopping Center and the contiguous part of Maplewood north of Larpenteur Avenue. This plan, called the Hillcrest Village smart growth site, was developed over the past year and, a half. The Met Council esented this Ian to the public on April 25, 2002. Since then, the cities of p p St. Paul and Maplewood have held informational meetings with their respective neighborhoods that would be affected by this plan. Refer to es a 4-6 for a summa of Hillcrest Village Past Actions and for a summary of to p ages summary comments received at our neighborhood meeting. Gladstone Neighborhood The city council has shown interest in this neighborhood as a redevelopment site, although, it has not been studied to any extent as has the Hillcrest Village area. DISCUSSION Redevelopment The city manager, planning staff and engineering staff developed the timetable on page 12 outlining the steps involved in a redevelopment project. Staff is requesting that the council review this to gain an understanding of the scope of work and costs involved with. this process. - Through the redevelo .ment tannin rocess, the city must determine the optimum use_ of g p p g R properties through a market analysis, determine what financial tools we should utilize to facilitate redevelopment and decide if it is best to seek a private developer or act as our own developer. our oals in; redeveloping areas in Maplewood would be the revitalization of aging 9 p neighborhoods, to improve the esthetics and functionality of these neighborhoods and to create the desire to live, shop and enjoy renewed surroundings, Key elements in this rocess would � be involvement and input from business owners, business Y p . operators, residents, the St. Paul economic- development staff and businesses organizations that would be affected by any change. - Costs To ' redeveld pp p Y properties, the city council and - staff must have a clear understanding as to what uses would be needed and supported in these neighborhoods. This would be determined by a . detailed market analysis that should be performed early in this process. Along with a market analysis, the city should seek .input from a financial analyst to guide our development process and. advise us on the best ways to finance redevelopment. The cost estimates shown on age 12 tape us through the planning phases of this redevelopment P - process. Other costs, presently unknown, will be very high in order for the city to accomplish redevelopment, such as: buying buildings and properties, relocating businesses, building new structures and possible infrastructure changes. Time Involvement Since redevelopment activities. are very time consuming, the council may wish to consider hiring a planning to facilitate and coordinate planning activities associated with redevelopment. The planning phases alone for this redevelopment process will take two years. Implementation of the P lan itself will likely take another three years. The council needs to consider whether they want to have staff devote considerable time, along with their other duties, to this effort or to hire a planning consultant to facilitate this projectL .resident and Business owner SupporUopposition Nearby omeowners and effected business owners will not all support the redevelopment of their Y . neighborhood and livelihood. Based on our neighborhood meeting last summer, several of the business owners present objected to any change. However, we believe the vision for a revitalized commercial area is very desirable. The council should be aware of potential opposition. 2 PAST ACTIONS On April 26, 2001, the Metropolitan Council, Calthorpe and Associates (an urban planni group; and H A a local architectural fi held a workshop at Woodland Hills Church in Maplewood..I This w^!' Sh^n all4'�1:� °� area resid 10.f 11eSS r.�`l:�nArc %AI a Ct, Paul and l�llaple� lood Staff. an r overnment p ersonnel to p articipate by offering their desires and preferences on how the; mou ld 9 p p like thic urea t o rc�rdevelb V ■ ttV va■ V - \V ■ V V Vt On May ?a 2� 1 the Met Council held a follow-up �p meting at Woodland Hills Church to present two develop alternatives Created f inp received a t the 26 wor kshop. planning .1u1 2.24t�1 the commission review the two development alternatiVes and' had th %OF - in fnllnWing comment' %OVV Feats irec the pr likrrrl 1. Realig of North St. Paul Road to meet white Bear Avenue at a right angle. 2. r rocery Store. I. The ��+i . alkahl� /hiko�a�hlr� acnr f of tha nls,,,. nc ■ nh . ■ w ..,. ■v t,. vaVr.... \,. .,t . tV �..■ t V. d, The larr�',e neir�hbnrhnnd. SM! pare «village green" +conce 5. The tow nhouses , p ro vided thev are affordable to the average person and not overpriced. n on 1A /hita Rarer A and ue r Attempts at traaffir calming al slowin v . � • \ V t ■ t r \ar va \ at t t v► va t t t ■ vat ■ V ► ■ t ■ r * t t ■ \vr t1.r va t • >. V t . Featu �i rarz the hr. did not like 1. The p otentia l n of p arking sp ac es behind buildings visible to r esidential Units. . p p � 7 hnccihla r�lffir�lt� for t11A r�lrlgrl� or r'I �SablQd in hav a s parkin in bark, i inlr�cc tharc� era . `. ■ V V ble. t tV t\ j ■ V \ ■e Vtvt t t Mt V t■ t■ t bra■ ■ \/ t t t V■ Mt ■tVVV \■ tVt V vat V back doors. (lr� li ilv a 7f1f1'l thc� city rn, inril rA�iiA��iArl thcn fiAln rnnrc�nt rlACir�nc ar3rd nnnri sired uVith 4 . - Vt VMt • V, f-VV , \■ t V V ■\' VVM V ■t V. aV.. %V %A \■ t V \. V VVt IVV�\ MVV■ ■ I vat M VV tVMt t VM r. ■\t t \,t . planning commission's Comments. On Novembar 11� 2�? 1 the R,4,nni wood trite Co! in�il. a rlA�rAlnrpm m a .. nrii �m fnr that p ortion of .the Hillnrect nein hhnrhnnrl in 11/lapiewonCl. This m e a was to allnw staff to p ,'�� 1 nnorrlinatA the rlA�lrrinpr;�Ant of rdc;ci�n nritAria fnr this a WI %a %.4 ii i t�roctr�rl r na i �l and smaa growth participants. This moratod�ium expired on November 1. 3, 2002. On October 28, 2402 the council eY tenrierd tha mnratori� im for rend more y ear, O n Ap 1 2n 2 Staff resented the final Hillcrect Villane plan to the planning commission fo p p their infr.3rl�? Lion. Since Chic p rese ntat ion yyac in formational nnl� l nn action was takrrn, O A p ril 22 the staff presented the final Hillcrest Villane plan to the city council at the 2002 r�ounlcil /Mnna�Ar i;jnrk-chnn to Unrlatcz thomm on tha nine Ain art�nn ►�iac taken V tV■ t an aria Vt t1Vt tV \V Mva \�./ \■ Vt t t Vt t \t ■V `./teat ■. t V vaV\ ■Vt t was \vat \Vt ■• On Anril 2- , .- 2nO2 , the Met � ' p nunril a ,irk a recenta,,�tinn of their final dr aft of the Hillcrect Villane r n.la:�! t^' the p at l/tln 1% 4 1 -I;IIS (�111,;,rCtht. O_n. to the rnmmantc nn nag June 18 2002 Maplewood lanning staff held a neighborhood informational meetin to get r►n�nmantc abnl it thin I-lillrremct Villanj V. nlan Pefer e 7 nnrd 13_17 Vv t tt ■ tort ■\v va Va.a.. thin t r ttv►■ VV\ r ■t■ v� r+ va t �vrt Vt \v .0 ter Vvt t ■t ■ ■vt t \V v■ t rvt yr ■ vat t ■ v ■ ■ On June 19 2002 the City of St. Paul Planning and Economic Development (PED) staff held their neighborhood informational meeting.. Refer to the comments on page 7.. �!'� �.! .ini iSt 1 2nn2 tha C nPB discussed. the l'l ll�rrrct \,�illagrr flan anr� re��mmrrnr�a� ern- rn- rn�ial of this redevelopment plan in concept. The CDPB expressed strong concern that they be. actively involved in drafting future design guidelines for Hillcrest Village: - On August 13 , 2002, the HPA discussed the Hillcrest Village plan but did not move to support - or g derv. The HPA rrXprACCa cevrarnl r oncems and questions,. however. In summary, the!r comments were: How wo!,ilr l snow him remove with n lot of strrrrmt -side parking? 2. Traffic would be noticeably increased.. 3.. !s there a market for the proposed housing? They have reservations about this. 4. It may be a disservice removing existing viable housing for new housing. 9 . The future building nn the Plaza Theater site does not seel� feasible. 6. The plan should include, at least show, the Jr. Achievement block. 7. Can the existing infrastructure handle these changes? On Au ust 19, 20+02, the lann wommisS!on d!SCUSSed the H illcrest \d!!!age plan anrN h t he 0 p . following comments: 1 St. Paul and Maplewood should work together on the implementation of this plan. 2. The realignmer■t of N. St. Paul Road and the mixed use concept are good ideas. 3. Wnrk ��vith Pamsey County to iron nut traffic and pedestrian mnvem�nt concerns. 4.. We... me uct crake Sure that thArr' is enough parking provided fo the apartments, 5. Consider a traffic study to determine the appropriate of traffic lanes on streets. lfllni �1�+ the hni ri nsi ng r�lett at ou nUiri j meet Thic �� �cc #inn m, ict h answ . �/.. f W W V r W a / M /� / ■. Vr V MV r /V • 1 ■V W / ■WV1 ■VV / \I V • . 7 H O W will we im lement this? What if ex isting busin esses want to cta% Will thr -'-v hrr grandfntherad in? 3. The plan seems to dirAct traffic aw from white Bear Avenue to the back st r eets. Good idea. 9. The mix l of Inri i is icac a gnnri iriaa ■/ V r ■ ■/ uses t a V V W t VVa. 1 n . Thera is some rioUht that this gran Will tr ha i icari ac n inn reran hannia v . .. m r %A %Ft. %a aAaa. %r rry vac %N0%.4 Will Nba %of WV Vra .n v va,a yr .� trv.v■vra.ra,/ ctrnnn narlactr ■..a■ / vs■ •0". a law vPF1%0 will still drive to and from this redeveloped area. 11 Tha nnnrtMantc mi ict hnva 1 inriarnrnunri nnrkinn to allaviata nnrkinn nrnhiamc . r r r / a.✓ varva■ �. va /av .. Wvr� / /va • .. %09 r%.avr v / W r.rva.... � a.v► va■■v t• a.aa.v �.rva/ av to pre %OWf 'W11% ■v. IF V 1 2. Where will Snrilm ha etn red? Hn',�d mill Snn m rem nyel he ha ndled? lur • Ho�v will rivA,rninht r Harkin he handled? Illlanlew does not allow rwe ■might parking, apf w � r' Paul does. 14. A traffic study should he rnrrr pared. . 1 . Thic area is in naari of a fa c elift, Some r nrn r n, rtiec nre becoming an evesore. Thara ara anni inh rnrc nlreadv takinn i in cnara in tha narkin lnt and ctraatc alnnn \ /an 1 ■ r / /..ir v va■ v vrr rvW�r / wvar v vac■ v a.var�r■ ■� W� v�./ vv /r / a,■ ■v j.ry te ar /r■ /g rya. vac ■W v� v%✓%.v W/V ■� IF vac / DvkP Street. 17, An additional h� i lding in front of the Playa Thrratr�r is not a gnnd idrra and in 1R Raciriantial i initc Si �r�^n� �nriarl by hn�,;cing may rant ha riacirabla r... ■ �vv■ ru / W/ r■�v W/ v.Wa 1"W y� ■o ■r r ■ ■ ■vs r v� wvr 404%.0100 %W4 %0. 1 Q ThAra �,n� old he n Ines of a * ting a f f nrrlahle hn!!cing that is gnnd viable hn!!sing nn�l. ■ V. ■ ■ ■V■ V v Ma - These would be replaced with new multi.= housing that. probably woul cost more than the homoc om wnrFh now �v v %41%0 1 LN / A Iv 20. HO W Would this reriava ent takes r nlace? Eminant Domain? Ri 1� ni it by deve lnpryrc'� NEIGHBORHOOD MEETINGS Maplewood's Neighborhood Meeting l 002 the Ma lewood tannin staff hosted a neighborhood meeting at city hall to On June 18, 2 p p g present the Hillcrest Village plan. to the residents along White Bear Avenue between Frost Avenue and.. Lar p enteur Avenue as well as the owners of the involved business properties on White Bear Avenue. and Van Dyke Street.. The majority of those attending this meeting were not in favor of any redevelopment. Many wanted to know when redevelopment would happen and how much they would be paid for their properties. Business owners wanted to know what would happen to their businesses during redevelopment. Refer.to the comments on pages 16-17. Staff also. mailed questionnaires to the 116 property owners that would. be affected by this proposal as property.owners or nearby neighbors. We received '10 replies. Refer to pages 13 -16. St. Paul's Neighborhood Meeting On June 19 2002 the St. Paul PED staff held a neighborhood informational meeting. Virginia Burke of St Paul's staff, told me that the residents and. business owners in St. Paul had a more favorable response than Maplewood received. The Met Council's redevelopment plan remains the preferred plan. Ms. Burke explained that there was support of this plan by residents, business owners and groups like the White Bear Avenue Business Association and neighborhood planning councils. P:COM_DVPT1 HILLCRESTIHILLCREST VILLAGE REDEVELOPMENT CHRONOLOGY Attachment: 1. Location Map 2. Hillcrest Village Study Area . 3. Hillcrest Village Redevelopment Concept Plan (Met Council's draft) 4. Gladstone Study Area - 6. Hillcrest Village Redevelopment Outline/Timeline 6. 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I l � - REDEVELOPMENT I Attachmen PLAN W Commercial /Office Building o Mixed -Use Building il Residential Building 2; I . r Future Commercial Building + - Indicates Number of Stories }" ` 'BLOC. S Eta & E1b Q : f: ` 400 49 , _ _ I F Commercial W 1 _ -- 1 36,400 IF Office. 28 Apat tm ent Units M o i 351 Of Street Surface Sp ces ' I W I BLOCK W1 12,900 SF Commercial ► _ _ _ I — — — I - 16 Townhome Units i i r ,, - , ,_�:{ : , • `,^ I -- — _ >'"+ ,` s� '' i` 1 i BLOCKS Eta & E2b 42 Off - Street Surface Spaces 1 - j y ' p . 1 I A a. .. .,, R„ ,; _.,.. -" , ^ -,� I' �.'. + 13 700 SF Commercial. ' r ' 4 ,: T + 101 Apartment Units r ) , tq �ISQ. 4 I , ' r t, i ♦ 157 Off - Street Surface Spaces LARPENTEUR AVEN U E3a BLOCK W2 BLOCK 21 SF Commercial 16 SF Commercial 1 71 Off - Street Surface Spaces + i --*"� "' Y� `' i 1 42 Apartment Units 81 Off Street Surface Spaces tI ' or C ALI F O R N 1 A AV PS r 4 i 't / '• t ry \ =lia t,}i 'ry d' •Y t, 4 7 W. L'iy e I - 1 , e e 1 I BLOCKS W3a & W3b I 4 ;f' I I BLOCK E3b 17 SF Commercial , e8 :,,_ ;y - - _ _ - _ - - 19,400 SF Commercial 4 Single-Family Units , - -- -' 88 144 Apartment Units 50 Off - Street Surface Spaces i I r' ="�`' '``' + 1 I .r,:,= , ti .�;. : � �• • � I 171 Off - Street Surface Spaces: IDAHO AVE BLOCS W4 BLOCKS E4a & E4b 1 � '��k :�_ �\ -�.• � 8B I _+ _ ' ? ? L' L � �`. 1 10 Townhome Units 38 Apartment Units - - - - - -- I �` r ,t� ------ - - - - -- ` r i + � Single - Family Units 16 Off - Street Surface Spaces + 1 �..,{ . T -•.- + 38 Apartment Units J I a , I O W A AN E B 7 BLOCKS WSa & W5b i , v �'4 `' `' " / + i BLOCKS E5a & E5b t , r' 16 Townhome Units '- = - - - -+f >_ ------------ �2 Townhome Units , + I 8 2 Single-Family Units. 2 Single - Family Units g S 1 • I .� alb '':' ;N f� ' I 1 tj H OYT AVE 1 BLOCK W6 i BLOCKS E6a & E6b •9� r. +---- - - - --, I - - -- - - - - -1 + I ' 1 _: t >F �� ' + 22 Townhome Units 12 Townhome Units 1 3 � � �, H I LL C RE S T VILLAGE - Metropolitan council HawmcL Grcca an d Abrahamson, lnc City of Maplewood Smart Growth Twin Cities City of St. Paul . Calthocpe Associates t� A achment 4 !,milli � r ■ ■ M MAPLEWOOD OPEN r ■■� oil III S� -- �.. ■ ONE ■r n' -� ■ ®� mil■ 1 s , "" , :,� .rte- �s r ■ u ■� .. OINK Ism moll �-� y c"y .. 1 y � 1111 ■■r GLADSTONE STUDY AREA Attachment 5 HILLCREST VILLAGE REDEVELOPMENT.OUTLINEITIMELINE Ste s / Goals Assi ned to Who Task Duration Est. Cost - Market Analysis l Staff / Consultant . Present to Month 6 $3,0.00.00 (Optimum Uses) Drafting new Staff /Consultant Present to Month 18 $7,000.00 Design Standards & Zoning Change 1 Market Analysis 11 & Staff /Consultants Month 7 to Month 18 $50, 000 to Financial Analysis (Market 1 Financial / Design) $75 (Acquiring Property _ Demo Buildings Prepare Building Sites) Neighborhood Staff Month 18 to Month 20 N/A Meetings Council Approval Staff 1 City Council By Month 20 N/A (Zoning Change & Design Review) Selection /Determination of Team Month 18 to Month 22 No Cost Est. Development Process (City or Private Developer?) Begin Streetscapes No Timeframe Established No Cost Est. Property Acquisition « Secure Development Contracts " Demolition Phase « .Construction Phase _ « *The estimated costs for redeveloping the Gladstone, area are essentially the same as above with one exception. The Phase I Market Analysis would be approximately $6,000. This is higher than the Hillcrest Village cost since -the consultant has already evaluated this area while preparing a market analysis for the City-of St. Paul. 12 Attachment 6 HILLCREST VILLAGE QUESTIONNAIRE 07/10/02 Of 1- 16. questionnaires sent out, 10 people responded as follows: 1, I tike the concept of redevelopment for this area: 4 Yes 4o 1 Unsure Mary Sturm, 1759 White Bear Ave, Maplewood, 651 -777 -6009 (home) 651 -296 -5485 (work): "Unsure, not afraid of added housing, but not sure of design. mix." 1.789 T. Bottan,. 6 -7 -02: "No." Tschida, 1721 White Bear Ave, Maplewood: "Yes. Kent Wilcox, 1779 White Bear Ave, Maplewood: "No." Anonymous: "Yes." Anonymous: "Yes." A concerned Maplewood Resident: "Yes" Ken Schwaltz, Performance. Transmission & Machine, 1735 Van Dyke St., Maplewood: "No." Rose Ulrich, Meister Investments, 651 -777 -7184: "No." 2. 1 agiee with the proposed locations for business and residential uses. 2 Yes 2 No 5 Comments If not, what would you like to see changed? Mary Sturm, 1.759 White Bear Ave, Maplewood, 651 - 777 -6009 (home) 651- 296 -5485 (work): . "Keep North St. Paul Road in place. Leave existing housing in place." 1789 T, Bottari: "Keep business separate from housing. This plan reminds me of old (turn -of- the- century) neighborhoods in Chicago, III., built before cars, when people walked to stores, work, etc., lived over their bakery, behind their Mom & Pop grocery store, rarely left the neighborhood, exceptto go downtown on the trolley or `el'. Also they didn't have checking accts -- check cards or credit cards or pc's." Tschida, 1721 White Bear Ave, Maplewood:. "Encourage commercial use." Kent Wilcox, 1779 White Bear Ave, Maplewood: "Too much traffic as is! This plan would re- route traffic making White Bear Ave..more congested!" Anonymous: "Yes." A concerned Maplewood Resident: "Yes" Ken Schwaltz, Performance Transmission & Machine, 1735 Van Dyke St., Maplewood: "No.. Face lift on White. Bear Ave and leave Van Dyke alone." Rose Ulrich, Meister Investments, 651- 777 - 7184: "No." 13 3. t like this ' plan because: Mary Sturm, 1759 White Bear Ave, Maplewood, 651- 777 -6009 (home) 651- 296 =5485 (work): "Some green space — that's good. 1789T. Bottari: "We could use a little spit and polish. Anonymous: "Area needs a face lift'. Rose Ulrich, Meister Investments, 651- 777 - 7184:. "1 don't like anything about it.� 4..l don't like the plan because: Mary Sturm, 1759 White Bear Ave, Maplewood, 651- 777 -6009 (home) 651- 296 -5485 (work): "Seems so abstract this is causing clear anxiety tends to cause folks -to let property run down due to uncertainty of future. Neighbor already muttered that he wouldn't put another dime into his house if the intention was to take our homes gradually or right now for other uses." 1789 T. Bottari: "Where's White Castle, Jerry's Chicken, Steve's, Market (he's getting better), the Dollar Store, Snyder's etc? When people are force to move out they don't come back. Is the plan child friendly? Tschida, 1721. White Bear Ave, Maplewood: "Don't want too much low income housing." Kent Wilcox, 1779 White Bear Ave, Maplewood: "Traffic noises, traffic congestion and low income housing attracts problem families." Ken Schwaltz, Performance Transmission & Machine, 1735 Van Dyke St., Maplewood: "if the people .in the Hillcrest and Maplewood community want to redevelop this. community let them do it the way they want to not thru the Metropolitan Council." Other Comments: Mary Sturm, 1759 White Bear Ave, Maplewood, 651- 777 -6009 (home). 651-296-5485 (work): "It doesn't look much like what the neighbors planned at early meetings and the business owners sure seem upset. Change is difficult but it's the unclarity. of this plan that is exacerbating that. Also don't replace $1.00,000 homes with $170,000 townhomes and call it affordable housing. Also the uncertancy about piecemeal dev do it all or nothing." 1789 T. Bottari: "I live on White Bear Ave., have since 1976. 1 don't know what plan you have for my part — more mix??? More traffic? County 5 coming through from. Century Ave (120)? Kent Wilcox, 1779 White Bear Ave, Maplewood: "Area businesses concerned that they will be `forced out'." 14 HILLCREST VILLAGE NEIGHBORHOOD. COMMENTS 6/18/02 1 Larpenteur resident: "No way." = 2 Brad & Marian Whitney, 1763 East Larpenteur: -1 Concern about property value. 2. Concern with inability to say no. 3. Concern on time-frame of development. ..4. Roundabout." 3 Jean Nelson, 2201 Birmingham, Maplewood, MN, 551.09: "The northeast corner of White Bear & Larpenteur needs a face lift more. so than any businesses on Van Dyke but it appears the owners of the. property do not understandthat - these meetings are for input. And they also said we have no intention of fixing up the property. They could at least be a little more open to the concept — of appearances and be willing to work with the community and not against it. I live in Maplewood but work on the St..Paul .side of the proposed project at H &R Block. There needs to be a balance of commercial and residential. We were originally in Hillcrest which leaked and the new front may look ok to the public but if you go in. the back rooms — the walls are falling apart — hundreds of electrical and phone wires everywhere - inside is - a dump. We are now in Hafner Center and the structure of the building is a p . little better but also needs improvements." 4 Nathan Block Plaza Theatre, 651- 503 - 0434)': 1 agree that something needs to be done to White Bear Avenue. I would prefer that it not displace the Plaza Theatre. I would love the city to intervene so that I could purchase the small parcel 'of land on which the Plaza resides from Woodland .Hills Church. So far, the church is unwilling to sell. I want to keep giving the community of Ma p lewood /St. Paul an affordable alternative to seeing. movies." Gary and Claudia Lonetti, 1956 Price Ave, Maplewood, MN, 55109, 651 -777 5 ) rY . 8220: "6- 18 -02. We do not want subsidized and (low income) housing. Keep the businesees but fix them up., including, .do some landscaping.. Take a close look at sinnage and class it up. There is nothing wrong with No. St. Paul Rd. except it needs to be re- surfaced. " 6) R. Meissner: "I agree that the Ave needs to be redone so keep up the good work. Most of the Ave is rented with absent landowners. All the tenants. can be replaced in new units (business units)." 7 David L Johnson, 1743 White Bear Avenue, Maplewood, MN, 55109: "Plan for more commercial /office bldg on White Bear Ave and less..resident housing on White Bear Ave." Ken '& Jackie Schwartz, Performance Transmission..& Machine, 1735 Van 8) Dyke St.:. "Against the proposal completely. Area needs facelift. Why don't we see what St. Paul agrees to? That's the area that really needs work." 9 Len &Irene Klein, 1741 E. Larpenteur "Plan not acceptable." ) 1 Gene Tschida " 1721 W.B.A.: 'Start with redevelopment going further. up 0) W.B.A. on residential side. 16 . Agenda # Actin by Council MEMORANDUM Date .TO: City Manager 1E c : ; s e FROM: Ken Roberts, Associate Planner oti�.xfi?G SUBJECT: Highwood Farms Preliminary Plat Re LOCATION: South of Highwood Avenue, east. of Dennis Street DATE: November 19, 2002 INTRODUCTION Project Description Mr. Charles Cox, representing CEC Development, Inc., is proposing to develop a ten -lot plat for single dwellings called Highwood Farms. It would be on a 3.71 -acre site on the south side of Highwood Avenue, east of Dennis Street. Requests To build this project, Mr. Cox is requesting that the city approve a preliminary plat to create the new street and the ten lots in the development. In addition, city staff is proposing to change the zoning for. the, site from F .(farm residence) to R -1 (single dwellings). BACKGROUND On September 23, 2002, the city council held a public hearing about the proposed 10 -lot subdivision for this site. After taking public testimony about the proposal, the applicant agreed to a time extension for council action on the proposal. This time extension was to allow him time to study other options for the property, including the idea of putting town houses near Highwood Avenue and leaving the southern end of the property untouched,. On October 28, 2002, the city council again considered development options for this site. � These included the proposed 10 -lot single- family subdivision and a concept plan that. showed 16 to 22 town houses on the site. The applicants agreed to another time extension for council action until November 25, 2002, to allow them time to further develop the plans for town houses on the property. DISCUSSION _ Since the October 28, 2002, council meeting, the applicant has not yet submitted any more plans , for the property. The applicant told me that they are working on developing a full set of plans for the town houses on the site (including site, grading and drainage, landscaping and building elevations) but that they have not yet finished them. The city cannot approve a town house plan for the property until we can review a full set of plans and applications for such a development. Because of the time constraints, the applicant is asking the city to again delay taking action on their . original development application (the 10 -lot subdivision). This tabling would be until such time as the applicants are able to submit the plans and applications for town houses on the site. ALTERNATIVES 1. Approve the proposed 10 -lot preliminary plat as requested by the developer and the zoning map change as requested by city staff. 1 2. Approve a revised preliminary plat for the site and the zoning. map change. 3.. Deny the proposed-10-lot preliminary plat and zoning map change. If the council chooses to ` deny the plat, the council. should direct the city attorney to prepare findings of fact for such. 4. Table taking action on the applications (as requested by the applicant). Preliminary Plat (Original Proposal) The development of this site into anything more than its current use of a house and accessory buildings will be. a challenge. The site has several existing conditions that make the development of this property difficult. These limiting factors include the shape of the property (173 feet wide by 1,100 : feet deep), its one access point (on.Highwood Avenue) along with its characteristic of generally sloping from west to east. With the existing conditions on the property, there are not many options for designing .a subdivision to fit the site. The proposed preliminary plat, with its street and lot design, raises many issues for the city and for the neighbors. [have discussed these fully. in the memo about this proposal. RECOMMENDATION Table action on the proposed. High wood Farms preliminary plat until the applicants submit the plans and applications for town houses. on the site. Kr/highwood farms summary3.doc Attachments: 1. Location Map 2. Property Line /Zoning Map \ . 2 e + + =u-6rimn+ 1 W � l`�JI 0 MOO[ 7 5 G -HILLW00b 68 a � 1. HllNTIN6TON CT. z Sp 2. OAKRIDGE LN. o a LINY 7205 a pNl :VE . UNW 0 s� 1 a �Q f 7 TIMBER TR. � TlM � EiE PHYUS CT.' v F—AVE t. CURRIE CT. VALLEY 2. VALLEf VIEW CT. 3, 3. LAKEWOOD Cl'. HIGH �. AV. 2. 960S 4(44 � MAMI A{+� p �Q a � EMI7Z 1 � ° cam AVE. 0 0 . r S SpU7HCRE5T � W OAK HEIGHTS Cf. � U , MOR SNt�' � BOXWOOD 5C�` i200S � AVE. o a c c,4rV 19 OVERL00 C1R. cyT 1 A A r1 c - l� 20 C.2 A . m W (n Or' Carver Lake �z w� �z v� Q i Attachment 2 s 3 I OUT LOT S, J 7j 4 D , ' 9 � .� q C4�� C7o� W �' i; 9 z�.• b o 140 � � • p X45) . n o X35 ' 1 C4 �� .75aG 140 60 f 4" O I 1 Q / wa�- 1-x•3 C4 �) ( J � - L � AV E. � ''3' 2 m ` \ 1 !4o r = . - - C9 ,� a C49� ' ti QU T L O T A z.47 9 l z' I ti (bs� s 04 a : 14 143.E :. z8. ma W .10 p1�� i 1 D J (sod V W 10 .� o Z••N ° O W W LL r �+ 1 1 0 ' - 1, _ - '> Q HIGHWOOD AVENUE w O r, -- _ -- O 140 too 1�l - o t 135 .1,1 49. 63 �Qo 0 1; .� — b -0 140 15T' - - - - - C 41 (E4.1 I Z 966 2666' c 2692 ° 2714 2730 _ : w - - - - -- , 40 �.�e> _h t�q 2660 ti��9� y n 0 , 18 m �. 2 � 99.82 u � Z� '. ' 140 - _- -• r. +n ;z 978 \as r q 3 i j h Q /� 1 137•`11 RVER REPAIR. m ` 3 D 3 Q 155.. SITE �,' 2670 CA 14d 00e cp - a. 14.0 it 9 (7) � 984 � 3.. � co `� (13) w (7) 4 s I 2 4 (q l) r 229 , a ao s 40 � r o 0 994 Ci% ,,AT E S g h c o I G H O ' M 'AD -5 04 � 1. H 1004 - 224 ' ro 0-5 h � 9 (4 30 CIO 7 0 .69 0 2 , 1401 1 I( W Z (4.3) 8f.83 a: 7C��) 0 1 1 9 350.84• - - - - - - ISO a Q � �O P v - I ; R 00 .018 ' . .01 -1 (G0 0 ` i _ 10 e -- c 1 a g R' 138. L L.1- 80-15 7-4-471 1 no 4 ((a 1) - (47) —(46) " C4s� W ; 1024 9 ■ ' % 3 , MIT Z Co AVE NEMITZ . AVE. a 1030 �- - c eo, 92 • 14 0 E ul) sIt 6 c(45) 1 38.52. , o 0o (40 2y ,c�) -(48) (49) 3 1036 - Is! Z� s ' A U 14) • w Iv 3 (50) OD ft) 0. 4# 9 4 z . 1050 °► r � CS) � 90.0 9 o q0 02� o 7) Z� 10 r cOtJTHC 5 1 2.3 - 2 - 1 ' 1068 m r � CA 46 4 N Agenda # MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: November 4, 2002 RE: Intoxicating Liquor License Tntrnrl» rti nn Action by ouindl 1VIo�� F �Pd Rejected 7M Bradley Virgil Karl has submitted an application for an intoxicating liquor and a Sunday liquor license for The Chalet, 1820 Rice Street. Background As required by City ordinances, the necessary background investigation was completed by the Police Department on Mr. Karl. The following checks were completed: State and National criminal history check, State motor vehicle and driver's license file, State and National Wants and Warrants, Maplewood records and any contact with St. Paul and Oakdale Police Departments and Ramsey County. There was nothing found that would prohibit him from holding a liquor license in the City. Mr. Karl has been given a copy of the City Code of Ordinances that apply to being an intoxicating liquor license holder and he has met with Chief Thomalla. Recommendation It is recommended that the City Council approve the intoxicating and Sunday liquor license applications. AGENDA ITEM k� AGENDA REPORT Acti by Council TO: City Manager FROM: Assistant City Eng ineer Sanitary Sewer Repair — Comfort Bus Site City Project 01 -21: Resolu` SUBJECT: Sa ry p tY 1 1. Modification of the Existing Construction Contract, Change Order 2 and 3 2. Acceptance of Project DATE: November 18, 2002 Introduction /Summary During construction there are often unforeseen changes from the original plans and specifications, including increases and decreases in the unit pay items. The city council will consider approving the attached resolutions: Directing the Modification of the Existing Construction Contract and Acceptance of the Project. Background The changes described in Change Order #2 (CO #2, $22,000.03) are for changes in the scope of sewer main repair work from what was initially assumed. Change Order #3 (CO #3 $591.02) is a final recapitulation of the estimated pay items, which has resulted in a net increase of $591.02. Both of these items (CO #2 & #3) are part of the attached final recapitulation. There was a previous Change Order #1, but it was strictly a change in the contract time, rather than an increase in contract. Budget Impact Approval of this resolution would increase the construction contract by $22,591.05. The construction project is complete, however final expenses are not yet known. At this point it is expected that the project cost may slightly exceed the original project budget of $150,000. This project is funded 100% from the sanitary sewer fund, with no expenditures from general tax levy. Once the final expenditures are complete, any necessary transfers from the sanitary sewer fund should be made to close the project. It is .recommended that the project budget be increased by $20,000 to $170,000 to cover any remaining expenses. Recommendation It is recommended that the city council approve the two attached resolutions for the Comfort Bus Sanitary Sewer Repair, City Project 01 -21: Final Recapitulation of the Construction Contract and Acceptance of Project. CIVIC jw Attachments: Resolutions (2) Change Orders #2 & #3 RESOLUTION FINAL RECAPITULATION OF CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 01 -21, Comfort Bus Sanitary Sewer Repair, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, construction has now been completed with increases in ,the quantity of some contract unit price items that have resulted in a final project cost greater than the original contract amount, and WHEREAS, it is now necessary that said final contract be modified and designated as Improvement Project 01 -21, Final Recapitulation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Final Recapitulation in the amount of $22,591.05, which includes Change Order No. 2 and Change.Order No. 3. The final contract amount is $132,963.05. The finance director is hereby authorized to make the financial transfers necessary to implement the revised financing plan for the project. The revised project financing plan is as follows: Sanitary Sewer Fund $170,000 RESOLUTION ACCEPTANCE OF PROJECT WHEREAS, the city engineer for the City of Maplewood has determined that Comfort Bus Sanitary Sewer Repair, City Project 01 -21, is complete and maintenance of these improvements is accepted by the city. Release of any retainage or escrow is hereby authorized. WAMS Eil C HANGE ORDER 3535 Vadnais Center Drive, St. Paul, MN 55110 -5196 651.490.2000 800.325.2055 651.490.2150 FAX City of Maplewood, Minnesota OWNER 01 -21 OWNER'S PROJECT NO. Sanitary Sewer Reconstruction - Comfort Bus Site PROJECT DESCRIPTION The following changes shall be made to the contract documents: Description: Purpose. of Change Order: To compensate Lametti & Sons for additional services provided: ■ Reconstruct sanitary sewer at MH 16 (Add $2,004.20) ■ 18" CMP repair (Add $622) October 9, 2002 DATE 2 CHANGE ORDER NO. A- MAPLE0206.00 SEH FILE NO. To adjust the cost for the sanitary sewer spot repair to reflect actual costs incurred due to change in length, design, and use of different materials. Deduct 1 L.F. @ $4,000/L.F. and add $23,373.83 for equipment, labor, materials, and additional dewatering. (Add $19,373.83) Basis of Cost: Z Actual Attachments (list supporting documents) Contract Status Original Contract Net Change Prior C.O.'s 0 to 1 ❑ Estimated Time May 31, 2002 77 days Cost $110,372.00 0 Change this C.O. -- $22 Revised Contract August 16, 2002 $132 Recommended for Approval: Short Elliott Hendrickson Inc. by Wayne Kambold to b nt ct r. BY Lametti & Sons, C. — \ �. d.� TITLE Distribution Contractor 2 Owner 1 F: \wp\ projects \mn\maple \0206\s \CO #2.doc Approved for Owner: BY City of Maplewood, Minnesota TITLE Project Representative 1 SEH Office '1 12/01 Short Elliott Hendrickson Inc. 0 Your Trusted Resource 0 Equal Opportunity Employer �� � ����� �� ! r S/ v � 57+7 � ri. V � `►Z0. Idl 0()2 �. C ORDER --M 3536 Vadn$is f entsf Drive, st., Fau UN $5110 -5196 S$i.420.2000 St ��25.2Q55 6SI,490.2150 FAX City of M l aod A& OWNER QWNEFM 0 FCr N17: s anim sew er Rae dou - coufaLt Bus Sites The fgpomdng changes she11 be =do to tho coed d=mafs: Dt*,sc#(7n; co ntr aLct amount is adjusted to Meet flcaflms to trot quaTinues. November 189 2 s DATE 3 _ 1 — M LAF . SEH RLA W. Purpose of Change OVOr To reGancgc � tie ' 19 cOntraCt =M tO ACCOunt fOr qU 'ty oveauns and w der -,s. Qtmntity oNcruris vu items 42318.2 end 02530.$ exceed gitaptity undersrnns 4n other items by $S91_02. Basis of CcO. 10 Acmal ( � A►trac n s (list sUPPartins d" s) r.nr react Status Tom cost J N S 11 O - otiglna! Contrac U 3L 200 .2X Net Change Prior $ ,0 to 2 - Chan this 0-0., RMsed AUgWE 116, 202 $132.%3.05 Recof nmi7ded forApp val Sher# Effloff HerId 0II Inc. by t or� A Appro +ed for Owner. Agr y —" BY �qr atl�f�pt�rad, Ikdfr�ne�a+t� t G�-- 1 77 TULE ZkoibutrGr Crm7fnmr 2 Omer t � `r'��s`w.+c��ma�3c's7�Qb1f�IGU� - tic P14 6a eni 1 SFJ4 �►Ce 7 '.2131 slant �lltdtt Haniflosup Inc. Maur TrU21d Resoutte qv1' DpPor' - woty Ef pleyef AGENDA ITEM I ti AGENDA REPORT A b y C TO: City Manager MOM FROM: Assistant City Engineer M o d.; 121 d Rejected. SUBJECT: Hillcrest Animal Hospital Water Main Improvements, City Project 01 -28 - Resolution for Modification of the Existing Construction Contract, Change Order 1 DATE: November 18, 2002 Introduction /Summary During construction there are often unforeseen changes from the original plans and specifications. The city council will consider approving the attached resolution: Directing the Modification of the Existing Construction Contract. Background The changes described in this change order (CO #1, $8,424.29) are for changes in the scope of water main system work and a change in the physical conditions of the site from what was initially planned. A memo from URS is attached which describes in detail the purpose of those changes. Budget Impact Approval of this resolution would increase the construction contract by $8,424.29; however, these expenses will fall within the original project budget. The largest share of this project, as well as extras, is being funded by St. Paul Regional Water Services, as this is a critical link in the system. A small portion is funded by Maplewood and through an assessment to the animal hospital. When the project is ready to be closed, a final project reconciliation will be done to reapportion funding based on the cost of work. Recommendation It is recommended that the city council approve the attached resolution Directing the Modification of the Existing Construction Contract for the Hillcrest Animal Hospital Water Main Improvements, Project 01 -28. CIVIC jW Attachments: Resolution Change Order No. 1 Memo from URS RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 01 -28, Hillcrest Animal Hospital Water Main Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 01 -28, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existi contract by executing said Change Order No. 1 in the amount of $8,424.29. The revised contract amount is $77,164.29. No revisions to the project budget are required at this time, as these changes fall within the original project budget. CHANCE ORDER NO. 1 DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Project Name : County Road D / TH 61 Watermain Extension Change Order No.: 1 Project No.: 2001 -28 Date : 11/12/02 Contractor : U. S. Boring, Inc. Final Completion - The following changes shall be made in the contract documents: Description Quantity / Unit Unit Price Extended Cost 1. Change 3 0" Steel 170 / LF -$6.00 - $1,020.00 Casing Pipe to 24" 2. Stainless Steel Spacers. 1 /LS $2,094.32 $2,094.32 3. Use MJ Pipe in Casing. 1 /LS $1,225.97 $1,225.97 4. 8" Gate valve and box. 1 / EA $1,100.00 $1,100.00 5. 8" Watermain ductile 22 / LF $22.00 $484.00 iron CL 52.. 6. Remobilization. 1 /LS $3,500.00 $3,500.00 7. Connect to service. 1 /LS $1,040.00 $1,040.00 subtotal $8,424.29 Contract Status Time Cost Completion Original Contract: Substantial Completion - August_ 30, 2002 $68,740.00 Final Completion - September 13, 2002 Net Change of Prior 0, days $0.00 Change Order No. I to No. Change This Change Order: 0, days $ 8,424.29 Revised Contract: Substantial Completion - August 30, 2002 $77,164.29 Final Completion - September 13, 2002 Approved Mayor Approved Engin Agreed to by Contractor by I Its 5--1 CA- 4 ( ` Title J {. < n C MEMORANDUM Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370 -0700 Fax: (612) 373 -6847 To: Chris Cavett Copy: City of Maplewood From: Dave Brandt Date: November 13, 2002 File: 49392-001-0101 Subject: County Road D / TH 61 Watermain Extension —Change Order 1 Change Order 1 consists of the following items. 1. "Change 30" steel casing pipe (jacked) to 24" diameter ". The contractor has negotiated a linear foot deduct for changing the size of the steel casing pipe to 24 ". The original unit price for the 30" casing was $180.00/LF and the cost for the 24" casing is $174.00/LF for a difference of - ($6.00/LF). At 170LF of casing, the net change in cost for this item is -$1,020.00. 2. "Stainless steel spacers ". The water utility (SPRWS) has determined that the spacers used to install the proposed DIP watermain in the casing pipe shall be stainless steel. The contract amount for these spacers is calculated from the invoice price of $95.00 /EA for the 18 units required at $1,7.10.00, plus 6.5% sales tax +$111.15, plus the 15% contractor's mark -up +$273.17, for a net change in cost for this item of +$2,094.32. 3. "Mechanical joint' - pi - pe used in the casing) ". The contractor originally intended to use an alternate lock joint pipe inside the casing and the water utility (SPRWS) has determined that the pipe shall be mechanical joint pipe. The additional amount for this mechanical joint pipe is calculated from the difference in the invoice price for DIP watermain $13.95/LF and $21.10 /LF for the mechanical i oint pipe. The difference is +$7.15 /LF. 140 LF of pipe required at $7.15 /LF is +$1,001.00, add 6.5% sales tax +$65.07, add the 15% contractor's mark -up +$159.91, for a net change in cost for this item of +$1,225.98. 4. "8 "Grate Valve and Box ". Establish unit price for 8" gate valve and box as required by SPRWS for service to animal hospital instead of the 6" service shown in the plans. The net change for this item is +$1,100.00. 5. "8" Watermain, Ductile Iron, CL 52 ". Establish unit price for 8" watermain at +$22.00 /LF. 22 LF of DIP as required by SPRWS for service to animal hospital. The net change for this item is +$484.00. 6. "Remobilization ". Due to the delay by XCEL in moving an existing power pole, the contractor pulled off site until the work was completed. The work was promised to be completed October 14' by XCEL, but in fact was completed October 16 The contractor moved equipment on -site Monday, October 14 but was unable to proceed until the pole was relocated 2 days later. Cost includes rental and delivery of equipment shipped to site October 10' and was not used until the 16 t ". 7. "Connect to Service ". Contractor was instructed by SPRWS personnel to make the connection to the new service at the animal hospital. This cost includes labor, tools, and equipment required to make the connection. Materials paid by establishing new unit prices and contract unit prices. If you have any questions or comments regarding this matter, please call me at 612/490 -6251. AGENDA ITEM 4 TO: City Manager AGENDA REPORT A coma ,l 1 FROM: Assistant City Engineer SUBJECT: Maplewood Pavement Management Policy Assessment Rate Update for 2003 DATE: November 18, 2002 R e eC.1 t e d The Maplewood Pavement Management Policy has established set assessment rates based on the type of improvement procedure proposed for a given project. Assessment rates were established to cover approximately 50 percent of the cost of improvements on the local streets and less on the State Aid (MSA) streets. The policy, established in 1999, calls for the assessment rate to be adjusted each year. As we will begin meeting shortly with next year's neighborhoods, these rates would be established for the 2003 construction season. From 2001 to 2002, the assessment rates were actually lowered. The adjusted assessment rates for the 2003 construction season are proposed to. be increased 5.0 percent from the 2002 rates for street reconstruction and storm drainage procedures and 2.5 percent for all other items. All rates shown are residential. Commercial rates are handled on an individual basis, but are typically figured on a front -foot basis. They are calculated by dividing the residential rate by 75 and multiplying by 1.5 (Res. Rate /75x1.5) to get the front -foot commercial and multi- family residential rate. Street Improvement Procedure 2002 2003 1. Complete Street Reconstruction: $4000 $4200 2. Partial Reconstruction /Unit: $3000 $3150 3. Bituminous Surface Replacement/Unit: $2100 $2210 4. Mill &Overlay /Unit: $1500 $1580 Other Improvement Rates 5. Storm drainage /unit: $ 630 $ 660 6. Cash connect charge - water: $2625 $ 7. Water service w /new main construction: $1000 $1025 8. Water service w /tap to existing main: $1255 $1285 9. Cash connect charge - sewer: $2625 $ 10. Sewer service w /new main construction $1000 $ 11. Sewer service w /tap to existing main: $1875 $1925 Staff recommends that the city council approve updated assessment rates as outlined above and in the Maplewood Pavement Management Policy. CIVIC Agenda No. � AGENDA REPORT DATE: November 18, 2002 TO: Richard Fursman City Manager FROM: Sherrie Le�'L_ Human Resource Director SUBJECT: Proposed Settlement -Metro Supervisory Association Action by Council D at e .. Endorsed Modified Rejected I have attached the proposed two -year negotiated labor agreement between the City and the Metro Supervisory Association. This settlement has been ratified by their membership. Approval of this settlement is recommended. If you have any questions, please let me know. CITY OF MAPLEWOOD AND METRO SUPERVISORY ASSOCIATION CONTRACT NEGOTIATIONS TENTATIVE SETTLEMENT October 25, 2002 1. Duration 2. Wades 3. Recognition 4. Bulletin Board Two -year agreement to expire December 31, 2004. General wage increase of 3% effective January 1, 2003. General wage increase of 3% effective January 1, 2004. In addition, all jobs will be moved to 2% below the 75` percentile (except for Chief Building Engineer which is already above that). The City's contribution to deferred compensation will change to 3% of salary, as is the case for non -union employees, instead of a flat dollar amount Housekeeping changes deleting titles that have moved out of MSA and revising 1 title. Agreed to move bulletin board from Public Works to MCC. 5. Insurance Revised the language to the following: "Where the City provides more than one choice of health insurance providers, the Employer will pay the cost of employee (single) health coverage and 50% plus $45 toward the cost of the monthly dependent health coverage for the least costly provider. If the employee chooses the more costly provider, the employee will pay the difference in cost between the two providers. It is not the Employer's intent to require employees to pay the difference between a higher and lower cost plan if in future years the City offers a plan with substantially lower benefits than what exists on October 1, 2002. Any changes that are presented at renewal will be discussed (and agreed to) through the Labor- Management Committee process. These benefits apply to FT employees only. In addition, the City will pay 50% of the cost of employee (single) coverage for the lowest cost health insurance plan for employees who work (and are on payroll) 30 or more hours per week. Employees in this status may purchase dependent coverage at their own cost." 6. PT employees Although there are no part -time employees in this unit at present, if any are hired in the future, any benefits (other than MCC membership and childcare reimbursement) will start at 20 hours per week. 7. Houselceeping There were numerous housekeeping changes made to the document, particularly the removal of language related to foreman as the foreman are no longer represented by MSA.