Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2003 02-10 City Council Packet
Council /Manager's Workshop 6: 00 p. m. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 10, 2003 Council Chambers, Municipal Building Meeting No. 03 -03 A. B. C. D. E. F. G. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES 1. Minutes from the January 27, 2003 Council/Manager's Workshop 2. Minutes from the January 27, 2003 City Council Meeting, Meeting No. 03 -02 APPROVAL OF AGENDA APPOINTMENT S /PRESENTATIONS CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Transfers from Tax Increment Funds 3. Budget Transfer for Performance Measurement Program 4. Budget Transfer to Close Fund for Highway 36 Access Study 5. Budget Transfer to Close Fund for Ripley Avenue Improvements 6. Budget Transfer to Close Fund for Bartelmy Acres Neighborhood Street Improvements 7. Budget Changes for 2002 Bond Issue 8. Carry Over of 2002 Appropriations to 2003 9. Resubmission of Resolution 89 -2 -25- Street Vacation 10. Preliminary Plat Time Extension- Woodlynn Heights No. 7 (Woodlynn Avenue) 11. Conditional Use Permit Review - Carriage Homes of Maple Hills (Parkway Drive and Maple Hills Drive) 12. Commercial Fertilizer Application License Fee 13. Purchase of Single -Axle Plow Truck 14. Joy Road Signal Improvements @ TH120: Approve Resolution Authorizing Transfer of Right of Way to MnDOT 15. Budget Transfer -LLEBG Grant H. PUBLIC HEARINGS 1. 7:00 p.m. Parkway Drive Lift Station Removal, Project 02 -14: Resolution Ordering Improvement 2. 7:10 p.m. Highwood Farms Town Houses (Highwood Avenue) Land Use Plan Change (R -1 to R -3 (L)) Conditional Use Permit (CUP) for a Planned Unit Development (PUD) Preliminary Plat I. AWARD OF BIDS J. UNFINISHED BUSINESS 1. Sign Setback Variance - Markham Pond Office Building (1570 Beam Avenue) K. NEW BUSINESS 1. Tax Abatement Financing Request 2. Parks and Recreation Summer Kick Off Event - Approval of Miscellaneous Permit 3. Hazelwood Street Improvements (County Rd. C to County Rd. D), City Project 01 -16: Resolution Authorizing Expanding Scope and Preliminary Report 4. Group Home Legislation L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS 1. 2. 3. N. ADMINISTRATIVE PRESENTATIONS 1. City Council /Staff Retreat, Tuesday, February 18 8 a.m.- 4 p.m. at St. John's Hospital - 1575 Beam Avenue O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 770 -4523 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. R ULES OF CIVILITY FOR O UR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyon e appearing at Council Meetings - elected ofcials, staff`' and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. A. Be C. Lim MINUTES CITY COUNCIL /MANAGER WORI<&C ]DA x ,, C Monday, January 27, 2003 Council Chambers, City Hall a 6:00 p.m. Action by Council .� CALL TO ORDER Date ROLL CALL� Robert Cardinal, Mayor Present Others Present: Kenneth V. Collins, Councilmember Present City Manager Fursman Kathleen Juenemann, Councilmember Present Asst. City Manager Coleman Marvin C. Koppen, Councilmember Present City Clerk Guilfoile Julie A. Wasiluk, Councilmember Present APPROVAL OF AGENDA D2. Courthouse D3. Sales Tax Councilmember Wasiluk moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes -All NEW BUSINESS 1. Hillcrest and Gladstone Redevelopment Planning Studies Assistant City Manager /Community Development Director Coleman presented the report and specifics from the report. City Manager Fursman recommended this item be placed on the city council consent agenda (following this meeting) to call for a vote. 2. Courthouse City Manager Fursman discussed a possible collaboration with Ramsey County for a future Ramsey County Courthouse on City of Maplewood property. 3. Sales Tax City Manager Fursman discussed the possibility of redevelopment of the mall area and parks by increasing local sales tax. City Manager Fursman will provide council with additional information. E. FUTURE TOPICS 1. Exploring the Possibilities of a Sister City 2. Sidewalk Study- Overall City Plan 3. Street Scape Plan F. ADJOURNMENT Councilmember Juenemann moved to adjourn the meeting at 7:00 p.m. M�QP� AGENDA, r DRAFT -- MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, January 27, 2003 Action by Council Council Chambers, Municipal Building Meeting No. 03 -02 Date mamas 1 ra E nd , ��d Modified Dejected ' A. CALL TO ORDER: 7-� A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:05 P.M. by Mayor Cardinal. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Robert Cardinal, Mayor Present Kenneth V. Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present D. APPROVAL OF MINUTES 1. Minutes from City Council Meeting, January 13, 2003 Meeting No. 03-01 Councilmember Wasiluk moved to approve the City Council Minutes of January 13, 2003 meeting as amended. Seconded by Councilmember Juenemann E. APPROVAL OF AGENDA G8. Maxfield Research Market Analysis MI. Fire Appreciation M2. Mayor's Forum M3. Parked Car Ordinance M4. Communications M5. Neighborhood Block Watch Ayes -Mayor Cardinal, Councilmembers Juenemann, Koppen and Wasiluk Abstain - Councilmember Collins Councilmember Koppen moved to approve the agenda as amended. Seconded by Councilmember Wasiluk Ayes -All F. APPOINTMENTS /PRESENTATIONS 1. 2003 Council Appointments (Report K6) Citv Council MeetinEr 01 -27 -03 1 Councilmember Collins moved to a the following 2003 Council ADDointments as amended: Appointment 2003 City Attorney Patrick J. Kelly Kelly & Fawcett Current Rates: $80 /hr - civil $95/hr - litigation Prosecuting Attorney Patrick J. Kelly Kelly & Fawcett Current Rates: $9,825/monthly retainer $ 500 /month cap on expenses Official Newspaper Maplewood Review Municipal Legislative Commission Kathy Juenemann (quarterly, Wed - p.m.) City Manager Ramsey County League Kathy Juenemann of Local Governments Kenneth Collins Ramsey/Washington Kim Facile Suburban Cable Commission Robert Cardinal (alt) N.E.S.T Marvin Koppen (first Thursday @ 7:30 p.m.) Julie Wasiluk Suburban Rate Authority Ken Collins (first month of quarter) Melinda Coleman St. Paul Water Utility Kenneth Collins Board of Commissioners Robert Cardinal (alt) (second Monday @ 5:00 p.m.) Suburban Area Chamber Robert Cardinal of Commerce Melinda Coleman (alt) The Partnership Julie Wasiluk (Tuesday a.m.) Kevin Rabbett Metro East Development Marvin Koppen Partnership Melinda Coleman (alt) Joint Ice Arena Board Bruce Anderson Kenneth Collins Robert Cardinal (alt) Rush Line Corridor Ken Collins Chuck Ahl Acting Mayor* Ken Collins *Rotation of acting mayors: 1995 - Carlson, 1996 - Allenspach, 1997 - Koppen, 1998- Rossbach, 1999- Carlson, 2000 - Allenspach, 2001- Koppen, 2002 Julie Wasiluk Seconded by Councilmember Juenemann Ayes -All Citv Council Meeting 01 -27 -03 2 G. CONSENT AGENDA 1. Approval of Claims ACCOUNTS nAZTATITL' $156,888.32 Checks #59914 thru #59986 dated 1/14/03 $253,119.37 Disbursements via debits to checking account dated 1/3 thru 1/9/03 $150.00 Checks #59987 dated 1/15/03 $114,990.18 Checks #59988 thru #60032 dated 1/17 thru 1/21/03 $58,503.34 Disbursements via debits to checking account dated 1 /10 thru 1/16/03 $583,651.21 Total Accounts Payable T) A ZTT) flT T $522 Payroll Checks and Direct Deposits dated 1/17/03 $25,875.38 Payroll Deduction checks #92237 thru #92241 dated 1/17/03 $ Total Payroll $1,132,413.77 GRAND TOTAL 2. Police Civil Service Commission Reappointment Reappointed Clayton Robinson to the Police Civil Service Commission. This term will expire on December 31, 2005. 3. Planning Commission and Community Design Review Board Reappointments Reappointed Mr. Rossbach, Mr. Pearson and Ms. Monahan -Junek to serve on the Planning Commission for another three years with their term expiring on December 31, 2005. Reappointed Mr. Ledvina, Ms. Olson and Ms. Longrie -Kline to serve on the Community Design Review board for another two years with their terms expiring on January 1, 2005. 4. Park Commission Reappointment Reappointed Commissioners Brandon, Chistianson and Duellman to the Maplewood Parks and Recreation Commission for a three -year term. Citv Council Meeting 01 -27 -03 3 5. Cigarette and Tobacco License Annual Renewal Adopted the following resolution approving the renewal of the following cigarette and tobacco licenses for 2003: RESOLUTION 03 -01 -008 RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the following Cigarette and Tobacco Licenses, having been previously duly issued by this Council, are hereby approved for renewal for one year, effective January 2003. A -1 Liquor, Inc. 19 Century Avenue South Fleming' s Auto M & M, #1, Inc. 2271 White Bear Avenue 1700 Rice Street AMF Maplewood Bowl 1955 English Street Freedom Valu Center Maplewood Amoco 1535 Beam Avenue 1987 County Road D East Bennigan's Garrity's Inc. 1745 Beam Avenue 1696 White Bear Avenue Maplewood Moose Lodge 1946 English Street Best Western Maplewood Inn Go For It Gas 1780 East County Road D 27 Century Avenue North Maplewood Wine Cellar Bleecher's Hilltop Foods, Inc. 1281 Frost Avenue 2220 White Bear Avenue 2150 McMenemy Street Oasis Market Budget Service of MN, Inc. Holiday Station 2168 White Bear Avenue 223 E. Larpenteur Avenue 743 N. Century Avenue Oasis Market Budget Service of MN, Inc. Holiday Station 1285 Cope Avenue 1291 Frost Avenue 280 McKnight Road South Party Time Liquor Century Avenue Service Keller Clubhouse 1835 E. Larpenteur Avenue 9 Century Avenue South 2166 Maplewood Drive Rainbow Foods Chalet Lounge and Keller Lake Convenience 2501 White Bear Avenue Restaurant 2228 Highway 61 1820 Rice Street Richard's Market Knowlan's Super Markets, 1344 Frost Avenue Champp' s Bar & Grill Inc. 1734 Adolphus 2720 Stillwater Road The Rock Night Club 2029 Woodlynn Avenue Cub Foods Laber's Liquors 2390 White Bear Avenue 1700 D Rice Street Sarrack's International Wine 2305 Stillwater Road Cub Foods Les's Superette 100 West County Road B 2665 White Bear Avenue Shinders 3000 White Bear Avenue Dean's Tavern Lor Liquor Store 1986 Rice Street 1347 Frost Avenue Sid's Discount Liquor 2515 White Bear Avenue Fast Break MGM Liquor Warehouse 3001 White Bear Avenue 2950 White Bear Avenue Sinclair Retail 2158 Rice Street Citv Council MeetinLy 01 -27 -03 4 Smiley's D. G. Burgers Tobacco #1, Inc. Walgreen's 2425 Highway 61 2303 White Bear Avenue 2515 White Bear Avenue Stargate Bar & Dance Club 1700 Rice Street, Suites J &K Superamerica 11 Century Avenue South Superamerica 2529 White Bear Avenue Superamerica 1750 White Bear Avenue Tobacco Palace 705 Century Avenue North Tom Thumb 1690 McKnight Road North White Bear Tobacco, Inc. 2303 White Bear Ave. Yocum Food Mart 2729 Stillwater Road 6. Conditional Use Permit Review - Mounds Park Academy (2501 Larpenteur Avenue) Agreed to review the conditional use permit for Mounds Park Academy at 2051 Larpenteur Avenue again only if a problem arises or if a revision to the CUP or an expansion to the school is proposed. 7. Maplewood Firefighter's Relief Association Bylaw Change Adopted the proposed bylaws to amend the present Maplewood Firefighter's Relief Association Bylaws. 8. Maxfield Research Group Contract Approved the Maxfield Market Research Contract for the Hillcrest and Gladstone Development Study. Councilmember Collins moved to approve the consent agenda items 1 -4 and 6 -8 as presented. Seconded by Councilmember Wasiluk Ayes -All Councilmember Collins moved to approve the consent agenda item 5 as presented. Seconded by Councilmember Wasiluk Ayes -Mayor Cardinal, Councilmember Collins, Wasiluk, and Juenemann Abstain - Councilmember Koppen H. PUBLIC HEARINGS 1. 7:00 p.m. (7:25 p.m.) Conditional Use Permit for Accessory Building (2776 Keller Parkway) a. City Manager Fursman presented the staff report. City Council Meeting 01 -27 -03 E b. Assistant City Manager Coleman presented specifics from the report. C. Commissioner Rossbach presented the Planning Commission Report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Ron Brown, Applicant, 2776 Keller Parkway e. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution approving a conditional use permit for an accessory structure ( garage and carport_ that is 1,515 square feet in area for the property at 2776 Keller parkway: RESOLUTION 03 -01 -006 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Ronald Brown is requesting that Maplewood approve a conditional use permit (CUP) to have a 1,515 square foot accessory building (garage and carport) on his property. WHEREAS, this conditional use permit applies to the property at 2776 Keller Parkway. The property identification number is 04- 29 -22 -32 -0024 and the legal description is: BEGINING AT POINT ON NORTHERLY EXT OF EASTERLY LINE OF LOT 5, BLOCK 2, LAKE GERVAIS VIEW ADDITION, 39 FEET NORTHERLY OF NE CORNER SAID LOT, THEN SOUTHERLY TO SAID NE CORNER, THEN SOUTH 65 DEGREES, 44 MIN, EAST 100FT, THEN SOUTH 24 DEGREES, 16MIN, WEST TO SHORE OF LAKE, THEN SELY ON SAID SHORE TO L INE RUN PAR TO & 101.14FT MORE OR LESS SELY OF 1 ST LINE, THEN NORTH 24 DEGREES, 44MIN, EAST ON SAID LINE TO POINT 241.36 FT NORTH OF NORTH LINE OF PKWY, THEN SOUTH 65 DEGREES, 44 MIN, EAST 119.22 FT TO E LINE OF WEST V2 OF GL 1, THEN NORTH ON SAID EAST LINE TO INT LINE RUNNING S 61 DEGREES, 24 MINUTES 33 SEC, EAST FROM BEGENUNG (SUBJECT TO ROAD) IN GOVT LOT 1, IN SECTION 4, TOWNSHIP 29, RANGE 22 WHEREAS, the history of this conditional use permit is as follows: 1. On January 6, 2003, the planning commission recommended that the city council approve this permit. 2. On January 27, 2003, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The city council opened the public hearing and allowed everyone at the hearing a chance to speak and present written statements. The city council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above - described conditional use permit based on the building and site plans. The city approves this permit because: City Council Meeting 01 -27 -03 6 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 10. The garage and carport are near the rear of the property (near county open space) and only visible to one neighbor. 11. The garage and carport have not negatively impacted the surrounding properties. 12. All of the neighbors that responded to our survey were for this proposal. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The applicant shall obtain all necessary building permits from the city. 3. The owner shall not use the garage and carport for commercial or business activities, unless the city council approves such a request. 4. The city council shall review this conditional use permit in one year. Seconded by Councilmember Wasiluk Ayes -All 2. 7:10 p.m. (7:30 p.m.) Kennard/Frost Street Improvements, Project 02 -10 a. City Manager Fursman presented the staff report. City Council Meeting 01 -27 -03 7 b. Assistant City Engineer Cavett presented specifics from the report. C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Peter Koegel, 1745 Kennard, Maplewood Peter Doehne, 1959 Flandrau, Maplewood Cindy Bell, 1668 Rosewood Avenue North, Maplewood Harold Morrison, 1941 Flandrau, Maplewood d. Mayor Cardinal closed the public hearing. Councilmember Collins moved adopt the following resolution ordering the improvement of the Kennard /Frost Area Street Improvements, City Project 02 -10 subject to approval of the cul -de- sac on Flandrau by the neighbors: RESOLUTION 03 -01 -007 ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, a resolution of the city council adopted the 13th day of January, 2003, fixed a date for a council hearing on the proposed street improvements for the Kennard /Frost Area Street, City Project 02 -10, AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on January 27, 2003, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost - effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to the Kennard /Frost Area Streets, City Project 02 -10. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 27th day of January 2003. 3. The city engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. A project budget of $2,944,500 shall be established. The proposed financing plans is as follows: Assessments Sanitary Sewer Fund SPRWS Obligation WAC Fund City General Tax Levy Total $1 $ 147,000 $ 74,000 $ 100,000 $ $2,944,500 City Council Meeting 01 -27 -03 8 Seconded by Councilmember Juenemann Ayes -All 3. 7:30 p.m. (7:59 P.M.) Sign Setback Variance - Markham Pond Office Building (1570 Beam Avenue) a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. C. Boardmember Longrie -Kline presented the Community Design Review Board report. d. Mayor cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Robert Tillges, 1200 Junction, the applicant, was present for questions. e. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to continue the public hearing for Mr. Tillges' request for a 10- foot sign setback variance until February 10, 2003. Seconded by Councilmember Juenemann Ayes -All 8: So p. m. The Council took a 5-minute break. I. AWARD OF BIDS 1. Bids for Maplewood City Newsletter a. City Manager Fursman presented the staff report. b. Park and Recreation Director Anderson presented specifics from the report. Councilmember Wasiluk moved to award the bid to Nystrom Publishing for the total of $54 Seconded by Councilmember Juenemann Ayes -All J. UNFINISHED BUSINESS 1. Highwood Farm Preliminary Plat Time Extension a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. Councilmember Juenemann moved approve Charles Cox's request to extend action on the p ro - posed Highwood Farms until February 10, 2003 to allow the city time to process and act on the applicant's request for 18 townhouses on the site. Seconded by Councilmember Koppen Ayes -All City Council Meeting 01 -27 -03 9 K. NEW BUSINESS 1. NPDES Permit Application, City Project 02 -22- Authorize Preparation of Permit Application and Direct Investigation of Environmental /Surface Water Utility a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Juenemann moved to authorize the City Engineer to select a consultant for the preparation of the permit application for the NPDES Phase II Storm water Permit; authorized a transfer of $60,000 from the Public Works Budget to the project fund; and directed the investigation into an Environmental /Surface Water Utility as a dedicated funding source for the permit requirements. Seconded by Councilmember Wasiluk Ayes -All 2. County Road D Extension (Hazelwood to TH 61), City Project 02 -07- County Road D Extension (West of TH 61)- City Project 02 -08 Resolution Receiving Environmental Assessment Worksheet and Authorizing Distribution of EAW for Public Review a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. C. Karl Keel and Beth Kunkle, URS, Inc., consultants for the project. Councilmember Collins moved to adopt the following resolution that authorizes distribution of the EAW for the County Road D Realignment Project City Project 02 -07- and 02 -08) according to the Environmental Quality Board (EM Distribution list and established a 30 -day comment ep riod• RESOLUTION NO. 03 -01 -009 A RESOLUTION TO ORDER DISTRIBUTION OF AN ENVIRONMENTAL ASSESSMENT WORKSHEET (EAW) FOR THE COUNTY ROAD D REALIGNMENT PROJECT (CITY PROJECTS 02 -07 AND 02 -08) IN THE CITY OF MAPLEWOOD WHEREAS, on December 09, 2002, the Maplewood City Council authorized preparation of an EAW for the County Road D Realignment Project (City Projects 02 -07 and 02 -08); and WHEREAS, the firm of URS, Inc. has prepared a draft EAW for the City of Maplewood; and WHEREAS, the City is the Responsible Governmental Unit (RGU) pursuant to Minnesota Rules Part 4410.3610 Subp. 1; and WHEREAS, the City Council has reviewed the draft EAW and finds it to be in acceptable order designating the impacts of the proposed improvement and now desires to receive all comments and reviews related to the environmental impacts. City Council Meeting 01 -27 -03 10 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUCIL OF THE CITY OF MAPLEWOOD IN REGULAR MEETING ASSEMBLED, that the City Council hereby adopts the following: 3. 9 1. An order authorizing distribution of the Environmental Assessment Worksheet, in accordance with Minnesota Rules Part 4410.3 610, for an environmental analysis for the County Road D Realignment Project (City Projects 02 -07 and 02 -08), with a minimum of 30 -day comment period. Seconded by Councilmember Koppen Ayes -All County Road B Street Light Request (West of Mississippi Street) - Review Request for Street Light Installation a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen m oved to deny the request for street lighting along County Road B from the railroad tracks to Mississippi Street based upon the city's standing criteria to fund street lights at maj or intersections only and direct the public works department to inform the property owners of the policy and recommend yard- lighting options. Seconded by Councilmember Juenemann Ayes -Mayor Cardinal, Councilmembers Koppen and Juenemann Nays - Councilmembers Collins and Wasiluk Parkway Lift Station, Project 02 -14- Approve Resolution Accepting Report and Calling for Public Hearing a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to adopt the following resolution accepting the report and calling for a public hearing at 7:00 p.m. for Monday, February 10, 2003, for the Parkway Lift Station Removal, Project, 02 -14: RESOLUTION 03 -01 -010 ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted July 22, 2002, a report has been prepared by the city engineering division with reference to the improvement of Parkway Lift Station Removal, City Project 02 -14, and this report was received by the council on January 27, 2003, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, City Council Meeting 01 -27 -03 11 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $608,800. 2. A public hearing shall be held on such proposed improvement on the 10th day of February 2003 in the council chambers of city hall at 7 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by, Councilmember Collins Ayes -All 5. Planning Commission 2002 Annual Report a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. Councilmember Koppen moved to accept the 2002 Annual Report from the Maplewood Planning Commission. Seconded by Councilmember Juenemann Ayes -All 6. Item moved to Appointments /Presentations 7. Intoxicating Liquor License Annual Renewals - -On -Sale a. City Manager Fursman presented the staff report. b. City Clerk Guilfoile presented specifics from the report. Councilmember Collins moved to adopt the following resolution approving the On -Sale Intoxicating Liquor License renewals for 2003: RESOLUTION 03 -01 -011 Dorothy Piotrowski Jose Leon Scott Uttley Applebee's Grill & Bar Acapulco Mexican Restaurant Best Western Maplewood Inn 3001 White Bear Avenue 3069 White Bear Avenue 1780 County Road D East Maplewood, MN 55109 Maplewood, MN 55109 Maplewood, MN 55109 Stephen Yantes Judith Landreville Steve Shirvinski Bleechers Champps of Maplewood Chili's Grill & Bar 2220 White Bear Avenue 1734 Adolphus Street 1800 Beam Avenue Maplewood, MN 55109 Maplewood, MN 55117 Maplewood, MN 55109 City Council Meeting 01 -27 -03 12 Melvin Lindholm Paul Mateyka Raymond Emerfoll Ciatti's Italian Restaurant Dean's Garrity's 1900 East County Road D 1986 Rice Street 1696 White Bear Avenue Maplewood, MN 55109 Maplewood, MN 55117 Maplewood, MN 55109 Bernard Diebel Michael Gengler Patricia Belde Goodrich Golf Course, Inc. Guldens Roadhouse Keller Clubhouse 1820 North Van Dyke 2999 North Highway 61 2166 Maplewood Drive Maplewood, MN 55109 Maplewood, MN 55109 Maplewood, MN 55109 Thomas Hecker Stephen Parr James Emison Olive Garden #1200 Outback Steakhouse 5 -8 Tavern & Grill 1749 Beam Avenue 1770 Beam Avenue 2289 Minnehaha Avenue Maplewood, MN 55109 Maplewood, MN 55109 Maplewood, MN 55119 Gregory Kuhns Cheri Ottem Suzanne Schilling Smiley's D. G. Burgers Stargate Bar & Dance Club Suzanne's Cuisine, Inc. 2425 Highway 61 1700 Rice Street, Suites J & K 2100 White Bear Avenue Maplewood, MN 55109 Maplewood, MN 55113 Maplewood, MN 55109 Michael Miranowski Bradley Karl Brian Meyer The Rock Chalet of Maplewood The Bird 2029 Woodlynn Avenue 1820 Rice Street 3035 White Bear Avenue Maplewood, MN 55109 Maplewood, MN 55113 Maplewood, MN 55109 Robert Selander Scott Flewelling AMF Maplewood Bowl Chipotle Mexican Grill 1955 English Street 2303 White Bear Avenue Maplewood, MN 55109 Maplewood, MN 55109 Seconded by Councilmember Wasiluk Ayes -All 8. Intoxicating Liquor License Annual Renewals -- Off -Sale a. City Manager Fursman presented the staff report. b. City Clerk Guilfoile presented specifics from the report. Councilmember Wasiluk moved to adopt the following resolution approving the On -Sale Intoxicating Liquor License renewals for 2003: RESOLUTION 03 -01 -012 Todd Norman Arthur Stein Joseph Hudy A -1 Liquor Laber's Liquors MGM Liquor Warehouse 19 Century Avenue South 1700 -D Rice Street 2950 White Bear Avenue Maplewood, MN 55119 Maplewood, MN 55113 Maplewood, MN 55109 City Council Meeting 01 -27 -03 13 Wendy Lauber Marvin Koppen Christopher Sarrack Maplewood Wine Cellar Party Time Liquors Sarrack Intl. Wine & Spirits 1281 Frost Avenue 1835 E. Larpenteur Avenue 2305 Stillwater Road Maplewood, MN 55109 Maplewood, MN 55109 Maplewood, MN 55119 Charly Lor Lor Liquor Store 1347 Frost Avenue Maplewood, MN 55109 Sid's Discount Liquor 2515 White Bear Avenue Maplewood, MN 55109 John Heinz Sid's Discount Liquor 2515 White Bear Avenue Maplewood, MN 55109 Seconded by Councilmember Juenemann L. VISITOR PRESENTATIONS Ayes -Mayor Cardinal, Councilmember Collins, Wasiluk, and Juenemann Abstain - Councilmember Koppen 1. Commissioner Rossbach -Will Rossbach 1386 E. County Road C addressed the Tillges sign issue, wetlands and would appreciate no meter on his streetlight. M. COUNCIL PRESENTATIONS 1. Fire Appreciation Dinner- Councilmember Koppen will not be able to attend due to a prior commitment. 2. Mayor's Forum -Mayor Cardinal noted this forum will be held Saturday, February 1, at 10:00 a.m. at City Hall. 3. Parked Car Ordinance -Chief Thomalla stated Maplewood City Ordinance 18 -23 prohibits anyone from leaving a vehicle running and unattended on a city street, parking area, public driveway or private driveway. 4. Communications with Council and Staff -Mayor Cardinal would like to see the council not be divisive in communication with the public. 5. Neighborhood Block Watch - Councilmember Juenemann would like to see neighborhoods practice block watches or form one if their neighborhoods have not implemented one. N. ADMINISTRATIVE PRESENTATIONS 1. Group Home Meeting- Assistant City Manger Coleman noted a meeting will be held Wednesday, January 29 6 -8 p.m. in the council chambers to discuss public concerns about group home facilities in Maplewood. 2. Council Retreat -The council /staff retreat will be held on February 18 8:00 a.m. to 4:00 p.m. The location will be announced when confirmed. City Council Meeting 01 -27 -03 14 O. ADJOURNMENT Councilmember Juenemann moved to adjourn the meeting at 9:49 p.m. Seconded by Councilmember Wasiluk Ayes - All Citv Council 01 -27 -03 15 l: 4 r' AGENDA REPORT TO: City Council FROM: Finance Director u� RE: APPROVAL OF CLAIMS DATE: February 3, 2003 Action by Council E�nd : -J -Dt�,d Modil ed Rejected J� 77� Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE $104,918.29 Checks #60033 thru #60074 dated 1/28/03 $307,957.73 Disbursements via debits to checking account dated 1/17 thru 1/23/03 $2,255.00 Checks #60075 thru #60076 dated 1/27 thru 1/30/03 $822,674.63 Checks #60077 thru #60138 dated 1/31 thru 2/4/03 $754,584.82 Disbursements via debits to checking account dated 1/24 thru 1/30/03 $1,992,390.47 Total Accounts Payable T) A XTTn !1T T $440,165.78 Payroll Checks and Direct Deposits dated 1/31/03 $23,246.47 Payroll Deduction checks #92409 thru #92413 dated 1/31/03 $463,412.25 Total Payroll $2,455,802.72 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. hu attachments PARNANCEMORMAGMApCIAR 020303.doc AGENDA NO. G -1 1 vchli;�;t Check Register Page: 1 01/24/2003 11:43:03AM City of Maplewood Check Date Vendor 60033 1/28/2003 01047 60034 1/28/2003 00008 60035 1/28/2003 00111 60036 1/28/2003 02324 60037 1/28/2003 01892 60038 1/28/2003 00211 60039 1/28/2003 00272 60040 1/28/2003 02668 60041 1/28/2003 02717 60042 1/28/2003 00509 60043 1/28/2003 02071 60044 1/28/2003 02655 60045 1/28/2003. 01852 60046 1/28/2003 00684 60047 1/28/2003 02121 60048 1/28/2003 00932 60049 1/28/2003 02434 60050 1/28/2003 02715 60051 1/28/2003 01126 60052 1/28/2003 01175 60053 1/28/2003 00001 60054 1/28/2003 01301 60055 1/28/2003 02249 60056 1/28/2003 01337 60057 1/28/2003 01341 60058 1/28/2003 02714 60059 1/28/2003 01340 60060 1/28/2003 01409 60061 1/28/2003 01430 60062 1/28/2003 02716 60063 1/28/2003 01504 3M AMEM ANIMAL CONTROL SERVICES INC APPLIED ECOLOGICAL SERVICES BARBAROSSA & SONS INC BRAUN INTERTEC CORP. CARVER, NICHOLAS CY'S UNIFORMS FBI RA FIRE MARSHAL ASSN OF MN FISHER, DAVID FRAMING PLACE AND GALLERY, THE GUARANTEED CLEAN MAINTENANCE HOWARD R GREEN COMPANY KOS, HEATHER MAPLEWOOD BAKERY MAXIMUS INC MN /SCIA NCPERS GROUP LIFE INS 612001 NORTH ST PAUL, CITY OF ONE TIME VENDOR PRIEFER, WILLIAM QWEST GOVERNMENT SRVS INC RAMSEY COUNTY -PROP REC & REV RAMSEY CTY FIRE CHIEFS ASSN RASMUSSEN, KEVIN REGIONS HOSPITAL S.E.H. SCHROEDER MILK COMPANY, INC. SE MN EMS ST PAUL, CITY OF 60064 1/28/2003 01560 SUPERIOR SERVICES INC 60065 1/28/2003 02705 SWAN, DAVE 60066 1/28/2003 01578 T.R.F. SUPPLY CO. 60067 1/28/2003 01588 TAUBMAN, DOUGLAS J 60068 1/28/2003 01615 THERMO -DYNE, INC. 60069 1/28/2003 01626 TIERNEY BROTHERS INC. 60070 1/28/2003 01683 UNIFORMS UNLIMITED INC 60071 1/28/2003 01704 URBANSKI, HOLLY 60072 1/28/2003 02165 U RS / B RW I N C 60073 1/28/2003 02410 WELLS FARGO LEASING INC 60074 1/28/2003 02307 YORKOVICH, JOHN D Description /Account TAPE 2003 MEMBERSHIP DUES PATROL & BOARDING FEES GPS DATA COLLECTION AND MAPPING PROJ 00 -11 GRAVITY SAN SWR - FINAL I PROJ 01 -09 PROF SRVS THRU 12/27/20 REIMBURSE FOR PARKING 1/15 TO 1/16 BODY ARMOR VEST TRAINING CONF 12/12/02 FMAM 2003 MEMBERSHIP REIMBURSE FOR PARKING 1/13 TO 1/16 5 PLACQUES CLEAN CARPET STATION 7 PROJ 02 -04 PROF SRVS THRU 12/27/20 REIMBURSE MILEAGE 01/22 TO 11/19/02 REFRESHMENTS FOR TRAINING BIRTHDAY CAKES REFRESHMENTS - COMMITTEE TRNG FINAL RPTS FOR FIXED ASSETS INVENT 2003 MEMBERSHIP DUES PERA LIFE INS (P /R DEDUCTED IN JAN) SEWER & SECURITY LIGHT 12/15 TO 1/ MONTHLY UTIL 12/15 TO 1/15 MONTHLY UTIL 12/6 TO 1/9 REF ELIZABETH GRANLUND - AMB 0201 REIMBURSE MILEAGE 1/16 TO 1/22 911 MAINT CONTRACT - NOV 911 MAINT CONTRACT - DEC 911 MAINT CONTRACT -JAN YARD MULCH 2003 MEMBERSHIP DUES REFEREE - 11 GAMES PARAMEDIC SUPPLIES NPDES PHASE II STORM WATER - DEC CABLE RECEIVER 2003 EMS CONF HYDRANT/WATER USE - DEC HYDRANT & WATER USE - AUG TO DEC RECYCLING - DEC REIMBURSE PARKING - 1/17 MAINTENANCE SUPPLIES REIMBURSE MILEAGE 10/21 TO 1/8 DEHUMIDIFICATION UPGRADES DIGITAL IMAGE PROJECTOR, PROXIMA I BODY ARMOR VEST BODY ARMOR VEST JACKET & WINTER HAT SCABBARD SIDEBREAK REPLENISH PETTY CASH PROJ 02 -07 PROF SRVS 10/12 TO 12/13 COPIER LEASE - JAN REFEREE CLINIC & SUPV Amount 106.11 100.00 879.53 1,084.15 36,800.30 499.75 10.00 .635.00 10.00 35.00 13.00 901.10 289.68 2,385.14 25.70 27.00 79.25 13.98 650.00 18.00 261.00 401.92 218.29 1,386.25 75.60 8.76 587.00 587.00 587.00 468.60 60.00 112.75 2,862.75 4,737.25 313.11 110.00 213.83 1,475.75 18,952.93 5.00 978.79 73.91 5,277.93 3,745.07 784.50 784.50 289.90 23.96 90.26 13,561.64 1,185.35 135.00 42 Checks in this report Total checks : 104 9918.29 • G. CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description 01/16/03 01/17/03 MN State Treasurer Drivers License /Deputy Registrar 01/17/03 01/17/03 ICMA (Vantagepointe) Deferred Compensation 01/16/03 01/17/03 MN Dept of Revenue Sales Tax 01/16/03 01/17/03 DCRP /Flex account DCRP & Flex plan payments 01/16/03 01/17/03 MN Dept of Natural Resources DNR electronic licenses 01/10/03 01/17/03 Elan Financial Services Purchasing card items 01/17/03 01/21/03 MN State Treasurer Drivers License /Deputy Registrar 01/17/03 01/21/03 P. E. R.A. P. E. R.A. 01/17/03 01/21/03 U.S. Treasurer Federal Payroll Tax 01/21/03 01/22/03 MN State Treasurer Drivers License /Deputy Registrar 01/17/03 01/22/03 MN State Treasurer State Payroll Tax 01/1 01/22/03 MN Dept of Revenue Fuel Tax 01/17/03 01/22/03 Federal Reserve Bank Savings Bonds 01/22/03 01/23/03 MN State Treasurer Drivers License /Deputy Registrar TOTAL Amount 5,559.75 15,163.25 10,977.00 121.60 440.50 62,716.49 8,759.98 46,450.19 115,549.33 8,249.27 21,191.62 154.00 400.00 12,224.75 307, 957.73 3 vchlist 01/31/2003 12:20:44PM . Check Register City of Maplewood Page: 1 Check Date Vendor Description /Account Amount 60075 1/27/2003 02718. US DEPT OF STATE PASSPORT FEE 95.00 60076 1/30/2003 02726 ALEXANDRIA FIRE CONF FUND MN STATE FIRE DEPT CONF REGISTRAI 2,160.00 60077 2/4/2003 02723 10,000 LAKES CHAPTER OF ICC SEMINAR REGISTRATION - 3 525.00 60078 2/4/2003 02723 10,000 LAKES CHAPTER OF ICC LAKE CHAPTER EDUC REGISTRATION - 60.00 60079 2/4/2003 00135 ASSN OF TRNG OFFICERS OF MN LAW ENFORCEMENT COURSE 85.00 LAW ENFORCEMENT COURSE 85.00 60080 2/4/2003 01892 BARBAROSSA & SONS INC PROJ 01 -09 BEAVER LAKE PYMT #3 490,243.88 60081 2/4/2003 01811 BERNATELLO'S PIZZA INC MERCH FOR RESALE 273.00 MERCH FOR RESALE 195.00. MERCH FOR RESALE 39.00 MERCH FOR RESALE 195.00 MERCH FOR RESALE 195.00 60082 2/4/2003 00198 BOARD OF WATER COMMISSIONERS MONTHLY WATER UTIL 883.39 60083 1/31/2003 02361 BOHL, JOHN POLICE OFFICER FOR FIRE DEPT DINN 195.00 60084 2/4/2003 00214 BREHEIM HEATING INC. REPLACE PRESS SWITCH AT WAKEFIE 208.49 60085 2/4/2003 01935 EVENT PRO SOFTWARE SOFTWARE SUPPORT THRU 1 -14 -04 692.10 60086 2/4/2003 02724 FBI / LEEDA LEEDA MEMBERSHIPS - 2 70.00 60087 2/4/2003 00485 FBINAA NORTHWEST CHAPTER FBI NATL ACADEMY MEMBERSHIP - 2 120.00 60088 1/31/2003 02730 FETTERS, JEFFREY BAND FOR FIRE DEPT DINNER 600.00 60089 2/4/2003 00543 GE CAPITAL RICOH COPIER LEASE 1/12 THRU 2/12 293.94 60090 2/4/2003 00638 HAYMAN, JANET GREW REIMBURSE FOR MILEAGE 97.09 REIMBURSE FOR BULK MAIL POSTAGE 81.36 60091 2/4/2003 02130 HUNTINGTON HOMES REF GRADING ESC - 754 LINDEN CIR S 1,062.74 REF GRADING ESC - 747 LINDEN CIR S 1,061.92 REF GRADING ESC - 917 NEW CENTUR 1,059.18 60092 2/4/2003 02725 JIM TOUVE CONST REF GRADING ESC - 1769 MCKNIGHT R 1,273.84 60093 2/4/2003 01857 JOHNSON BROS WELL DRILLING SEAL 4 INCH WELLS AND REMOVE SLA 1 ,865.00 1,748.42 60094 2/4/2003 00785 KAMCOM TECHNOLOGIES 6 PC'S AS QUOTED 1/2/03 60095 2/4/2003 00789 KATH FUEL OIL SERVICE CO 7000 GALLONS UNL MID -GRADE GAS (8 8,212.29 , 60096 2/4/2003 00792 KEMPER & ASSOCIATES INC PROJ 00 -05 SURVEYING SERVICES 395.00 PROJ 00 -03 LAND SURVEYING SRVS 395.00 60097 2/4/2003 02728 KIMLEY -HORN & ASSOCIATES INC PROJ 02 -14 PROF SRVS THRU 12/31/02 9,373.69 60098 2/4/2003 00932 MAPLEWOOD BAKERY BAKERY ORDER - NOV & DEC 929.34 REFRESHMENTS FOR TRAINING 29.42 BIRTHDAY CAKES 207.25 BIRTHDAY CAKES 97.50 60099 2/4/2003 00936 MAPLEWOOD HISTORICAL SOCIETY 2003 CHARITABLE GAMBLING PYMT 4,400.00 60100 2/4/2003 02530 MCKINZIE METRO APPRAISAL APPRAISAL REPORT 1,500.00 60101 2/4/2003 01819 MCLEOD USA LOCAL PHONE SERVICE 12/16 TO 1/15 4,119.93 60102 2/4/2003 00983 METRO SALES INC COPIER LEASE - QUARTERLY COST 220.00 60103 2/4/2003 00978 METROCALL INC PAGER SERVICE 44.03 60104 2/4/2003 00985 METROPOLITAN COUNCIL WASTEWATER - FEB 193,678.33 60105 2/4/2003 01035 MN CHAPTER IAAI FIRE INVESTIGATORS COMPLIANCE CO 95.00 60106 2/4/2003 01050 MN NATURALIST ASSN MEMBERSHIPS - 3 75.00 60107 2/4/2003 01089 MN UC FUND 2002 UNEMPLOYMENT - 4TH QTR 374.41 60108 2/4/2003 01134 NAGEL, BRYAN REIMBURSE MILEAGE, MEALS & LODGI 441.95 60109 2/4/2003 01202 NYSTROM PUBLISHING CO INC RENEWAL POSTCARDS 411.09 60110 2/4/2003 00001 ONE TIME VENDOR REF GEORGE SUPAN - ROW VAC & RE 157.00 60111 2/4/2003 00001 ONE TIME VENDOR REF KATHY HOUSE - MEMBERSHIP 35.00 60112 2/4/2003 00001 ONE TIME VENDOR REF MAXINE CARLSON SPAETH - MCC F 30.00 60113 2/4/2043 00001 ONE TIME VENDOR REF KAREN COFF - SNOWSHOE HIKE 12.00 60114 2/4/2003 00001 ONE TIME VENDOR REF STEPHANIE BENDER - NC PROGRA 9.00 60115 2/4/2003 00001 ONE TIME VENDOR REF LINDA GREEN - NC PROGRAM 6.00 60116 2/4/2003 00001 ONE TIME VENDOR REF JULIE SOULAR - MCC PROGRAM 4.00 gall I WIN vchlist Check Register , Page: 2 01/11/2003 12 :20:44PM City of Maplewood Check Date Vendor Description /Account Amount 60,117 2/4/2003 00001 ONE TIME VENDOR REF BARB FILIATRAULT - NC FEES 3.00 60118 2/4/2003 01254 PEPSI -COLA COMPANY MERCH FOR RESALE 60119 2/412003 60120 2/4/2003 60121 2/4/2003 01295 PREMIER BANK 02722 PRO FLOOR INC 00396 PUBLIC SAFETY, DEPT OF 60122 2/4/2003 01337 60123 2/4/2003 01360 60124 2/4/2003 01361 60125 2/4/2003 01387 60126 2/4/2003 01418 60127 2/4/2003 01572 60128 2/4/2003 01574 60129 2/4/2003 01594 60130 2/4/2003 02731 60131 2/4/2003 02729 60132 2/4/2003 01669 60133 2/4/2003 02290 60134 2/4/2003 01728 60135 2/4/2003 00592 60136 2/4/2003 01734 60137 2/4/2003 01750 60138 2/4/2003 02727 RAMSEY COUNTY -PROP REC & REV REINHART FOODSERVICE RENEE'S CAFE AND DELI LLC ROSSINI, DR. JAMES SAM'S CLUB DIRECT SYSTEMS SUPPLY, INC. T.A. SCHIFSKY & SONS, INC TERRYBERRY TOPETE, MARY TRANSWORLD SYSTEMS TWIN CITIES TRANSPORT & UNUM LIFE INSURANCE - STD VOYAGEUR ASSET MGMT INC W W GRAINGER INC WALSH, WILLIAM P. WATSON CO INC, THE WEAVER ELEMENTARY SCHOOL MERCH FOR RESALE RENEW SAFE DEPOSIT BOX RENTAL INSTALL CARPET HARDWARE /SOFTWARE MAINTENANC HARDWARE /SOFTWARE MAINTENANC DATA PROCESSING - DEC MERCH FOR RESALE MERCH FOR RESALE MERCH FOR RESALE DEPT TRAINING FITNESS PROGRAM - JAN PROGRAM SUPPLIES PROGRAM SUPPLIES MERCH FOR RESALE MERCH FOR RESALE BIRTHDAY SUPPLIES PROGRAM SUPPLIES MERCH FOR RESALE TONER CARTRIDGES TONER CARTRIDGES RIBBON & INK CARTRIDGES INK CARTRIDGES MATRIX RIBBON TONER CARTIDGES PROJ 01 -14 ENGLISH ST PYMT #6 EMPLOYEE RECOGNITION - SERVICE P LATIN DANCE INSTRUCTOR COLLECTION SERVICE - AMB BILLS TOW FORFEITURE VEHICLES SHORT -TERM DISABILITY - FEB INVESTMENT MGMT FEES .FLASHLIGHTS COMMERCIAL PLUMBING INSPECTIONS MERCH FOR RESALE MERCH FOR RESALE 2003 CHARITABLE GAMBLING PYMT 366.00 474.70 75.00 250.00 1,920.00 1,350.00 2,920.00 280.03 348.79 570.32 481.92 100.00 60.46 309.42 189.47 225.55 66.64 191.97 181.79 233.53 278.07 325.14 473.49 90.80 233.53 64,483.49 537.98 213.50 697.50 79.88 1,152.62 944.00 64.27 370.00 212.23 458.96 5,000.00 64 Checks in this report Total checks: 824,929.63 01295 PREMIER BANK 02722 PRO FLOOR INC 00396 PUBLIC SAFETY, DEPT OF 60122 2/4/2003 01337 60123 2/4/2003 01360 60124 2/4/2003 01361 60125 2/4/2003 01387 60126 2/4/2003 01418 60127 2/4/2003 01572 60128 2/4/2003 01574 60129 2/4/2003 01594 60130 2/4/2003 02731 60131 2/4/2003 02729 60132 2/4/2003 01669 60133 2/4/2003 02290 60134 2/4/2003 01728 60135 2/4/2003 00592 60136 2/4/2003 01734 60137 2/4/2003 01750 60138 2/4/2003 02727 RAMSEY COUNTY -PROP REC & REV REINHART FOODSERVICE RENEE'S CAFE AND DELI LLC ROSSINI, DR. JAMES SAM'S CLUB DIRECT SYSTEMS SUPPLY, INC. T.A. SCHIFSKY & SONS, INC TERRYBERRY TOPETE, MARY TRANSWORLD SYSTEMS TWIN CITIES TRANSPORT & UNUM LIFE INSURANCE - STD VOYAGEUR ASSET MGMT INC W W GRAINGER INC WALSH, WILLIAM P. WATSON CO INC, THE WEAVER ELEMENTARY SCHOOL MERCH FOR RESALE RENEW SAFE DEPOSIT BOX RENTAL INSTALL CARPET HARDWARE /SOFTWARE MAINTENANC HARDWARE /SOFTWARE MAINTENANC DATA PROCESSING - DEC MERCH FOR RESALE MERCH FOR RESALE MERCH FOR RESALE DEPT TRAINING FITNESS PROGRAM - JAN PROGRAM SUPPLIES PROGRAM SUPPLIES MERCH FOR RESALE MERCH FOR RESALE BIRTHDAY SUPPLIES PROGRAM SUPPLIES MERCH FOR RESALE TONER CARTRIDGES TONER CARTRIDGES RIBBON & INK CARTRIDGES INK CARTRIDGES MATRIX RIBBON TONER CARTIDGES PROJ 01 -14 ENGLISH ST PYMT #6 EMPLOYEE RECOGNITION - SERVICE P LATIN DANCE INSTRUCTOR COLLECTION SERVICE - AMB BILLS TOW FORFEITURE VEHICLES SHORT -TERM DISABILITY - FEB INVESTMENT MGMT FEES .FLASHLIGHTS COMMERCIAL PLUMBING INSPECTIONS MERCH FOR RESALE MERCH FOR RESALE 2003 CHARITABLE GAMBLING PYMT 366.00 474.70 75.00 250.00 1,920.00 1,350.00 2,920.00 280.03 348.79 570.32 481.92 100.00 60.46 309.42 189.47 225.55 66.64 191.97 181.79 233.53 278.07 325.14 473.49 90.80 233.53 64,483.49 537.98 213.50 697.50 79.88 1,152.62 944.00 64.27 370.00 212.23 458.96 5,000.00 64 Checks in this report Total checks: 824,929.63 60122 2/4/2003 01337 60123 2/4/2003 01360 60124 2/4/2003 01361 60125 2/4/2003 01387 60126 2/4/2003 01418 60127 2/4/2003 01572 60128 2/4/2003 01574 60129 2/4/2003 01594 60130 2/4/2003 02731 60131 2/4/2003 02729 60132 2/4/2003 01669 60133 2/4/2003 02290 60134 2/4/2003 01728 60135 2/4/2003 00592 60136 2/4/2003 01734 60137 2/4/2003 01750 60138 2/4/2003 02727 RAMSEY COUNTY -PROP REC & REV REINHART FOODSERVICE RENEE'S CAFE AND DELI LLC ROSSINI, DR. JAMES SAM'S CLUB DIRECT SYSTEMS SUPPLY, INC. T.A. SCHIFSKY & SONS, INC TERRYBERRY TOPETE, MARY TRANSWORLD SYSTEMS TWIN CITIES TRANSPORT & UNUM LIFE INSURANCE - STD VOYAGEUR ASSET MGMT INC W W GRAINGER INC WALSH, WILLIAM P. WATSON CO INC, THE WEAVER ELEMENTARY SCHOOL MERCH FOR RESALE RENEW SAFE DEPOSIT BOX RENTAL INSTALL CARPET HARDWARE /SOFTWARE MAINTENANC HARDWARE /SOFTWARE MAINTENANC DATA PROCESSING - DEC MERCH FOR RESALE MERCH FOR RESALE MERCH FOR RESALE DEPT TRAINING FITNESS PROGRAM - JAN PROGRAM SUPPLIES PROGRAM SUPPLIES MERCH FOR RESALE MERCH FOR RESALE BIRTHDAY SUPPLIES PROGRAM SUPPLIES MERCH FOR RESALE TONER CARTRIDGES TONER CARTRIDGES RIBBON & INK CARTRIDGES INK CARTRIDGES MATRIX RIBBON TONER CARTIDGES PROJ 01 -14 ENGLISH ST PYMT #6 EMPLOYEE RECOGNITION - SERVICE P LATIN DANCE INSTRUCTOR COLLECTION SERVICE - AMB BILLS TOW FORFEITURE VEHICLES SHORT -TERM DISABILITY - FEB INVESTMENT MGMT FEES .FLASHLIGHTS COMMERCIAL PLUMBING INSPECTIONS MERCH FOR RESALE MERCH FOR RESALE 2003 CHARITABLE GAMBLING PYMT 366.00 474.70 75.00 250.00 1,920.00 1,350.00 2,920.00 280.03 348.79 570.32 481.92 100.00 60.46 309.42 189.47 225.55 66.64 191.97 181.79 233.53 278.07 325.14 473.49 90.80 233.53 64,483.49 537.98 213.50 697.50 79.88 1,152.62 944.00 64.27 370.00 212.23 458.96 5,000.00 64 Checks in this report Total checks: 824,929.63 60128 2/4/2003 01574 60129 2/4/2003 01594 60130 2/4/2003 02731 60131 2/4/2003 02729 60132 2/4/2003 01669 60133 2/4/2003 02290 60134 2/4/2003 01728 60135 2/4/2003 00592 60136 2/4/2003 01734 60137 2/4/2003 01750 60138 2/4/2003 02727 RAMSEY COUNTY -PROP REC & REV REINHART FOODSERVICE RENEE'S CAFE AND DELI LLC ROSSINI, DR. JAMES SAM'S CLUB DIRECT SYSTEMS SUPPLY, INC. T.A. SCHIFSKY & SONS, INC TERRYBERRY TOPETE, MARY TRANSWORLD SYSTEMS TWIN CITIES TRANSPORT & UNUM LIFE INSURANCE - STD VOYAGEUR ASSET MGMT INC W W GRAINGER INC WALSH, WILLIAM P. WATSON CO INC, THE WEAVER ELEMENTARY SCHOOL MERCH FOR RESALE RENEW SAFE DEPOSIT BOX RENTAL INSTALL CARPET HARDWARE /SOFTWARE MAINTENANC HARDWARE /SOFTWARE MAINTENANC DATA PROCESSING - DEC MERCH FOR RESALE MERCH FOR RESALE MERCH FOR RESALE DEPT TRAINING FITNESS PROGRAM - JAN PROGRAM SUPPLIES PROGRAM SUPPLIES MERCH FOR RESALE MERCH FOR RESALE BIRTHDAY SUPPLIES PROGRAM SUPPLIES MERCH FOR RESALE TONER CARTRIDGES TONER CARTRIDGES RIBBON & INK CARTRIDGES INK CARTRIDGES MATRIX RIBBON TONER CARTIDGES PROJ 01 -14 ENGLISH ST PYMT #6 EMPLOYEE RECOGNITION - SERVICE P LATIN DANCE INSTRUCTOR COLLECTION SERVICE - AMB BILLS TOW FORFEITURE VEHICLES SHORT -TERM DISABILITY - FEB INVESTMENT MGMT FEES .FLASHLIGHTS COMMERCIAL PLUMBING INSPECTIONS MERCH FOR RESALE MERCH FOR RESALE 2003 CHARITABLE GAMBLING PYMT 366.00 474.70 75.00 250.00 1,920.00 1,350.00 2,920.00 280.03 348.79 570.32 481.92 100.00 60.46 309.42 189.47 225.55 66.64 191.97 181.79 233.53 278.07 325.14 473.49 90.80 233.53 64,483.49 537.98 213.50 697.50 79.88 1,152.62 944.00 64.27 370.00 212.23 458.96 5,000.00 64 Checks in this report Total checks: 824,929.63 60138 2/4/2003 02727 RAMSEY COUNTY -PROP REC & REV REINHART FOODSERVICE RENEE'S CAFE AND DELI LLC ROSSINI, DR. JAMES SAM'S CLUB DIRECT SYSTEMS SUPPLY, INC. T.A. SCHIFSKY & SONS, INC TERRYBERRY TOPETE, MARY TRANSWORLD SYSTEMS TWIN CITIES TRANSPORT & UNUM LIFE INSURANCE - STD VOYAGEUR ASSET MGMT INC W W GRAINGER INC WALSH, WILLIAM P. WATSON CO INC, THE WEAVER ELEMENTARY SCHOOL MERCH FOR RESALE RENEW SAFE DEPOSIT BOX RENTAL INSTALL CARPET HARDWARE /SOFTWARE MAINTENANC HARDWARE /SOFTWARE MAINTENANC DATA PROCESSING - DEC MERCH FOR RESALE MERCH FOR RESALE MERCH FOR RESALE DEPT TRAINING FITNESS PROGRAM - JAN PROGRAM SUPPLIES PROGRAM SUPPLIES MERCH FOR RESALE MERCH FOR RESALE BIRTHDAY SUPPLIES PROGRAM SUPPLIES MERCH FOR RESALE TONER CARTRIDGES TONER CARTRIDGES RIBBON & INK CARTRIDGES INK CARTRIDGES MATRIX RIBBON TONER CARTIDGES PROJ 01 -14 ENGLISH ST PYMT #6 EMPLOYEE RECOGNITION - SERVICE P LATIN DANCE INSTRUCTOR COLLECTION SERVICE - AMB BILLS TOW FORFEITURE VEHICLES SHORT -TERM DISABILITY - FEB INVESTMENT MGMT FEES .FLASHLIGHTS COMMERCIAL PLUMBING INSPECTIONS MERCH FOR RESALE MERCH FOR RESALE 2003 CHARITABLE GAMBLING PYMT 366.00 474.70 75.00 250.00 1,920.00 1,350.00 2,920.00 280.03 348.79 570.32 481.92 100.00 60.46 309.42 189.47 225.55 66.64 191.97 181.79 233.53 278.07 325.14 473.49 90.80 233.53 64,483.49 537.98 213.50 697.50 79.88 1,152.62 944.00 64.27 370.00 212.23 458.96 5,000.00 64 Checks in this report Total checks: 824,929.63 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement D- D—te Payee Descri tion ---- Amount 01/23/.03 01/24/03 MN State Treasurer Drivers Li i License/Deputy 13 01/23/03. 01/24/03 DCRP /Flex account .Registrar DCRP & Flex lan p payments 1,242.95 01/24/03 01/27/03 MN State Treasurer Drivers License /De ut Registrar License/Deputy Y g . 6 01/27/03 01/27/03 U.S. Bank Investment Purchase 699 01/24/03 01/27/03 MN Dept of Natural Resources DN R electronic licenses 19063.00 01/27/03 01/28/03 MN State Treasurer Drivers License /De ut Registrar License/Deputy Y 9 12 5 39.50 01/27/03 01/28/03 Pitney Bowes Postage 3,000.00 01/28!03 01/29/03 MN State Treasurer Drivers License /De ut Registrar p Y 9 8 g 13.50 01!29/03 01/30/03 MN State T Treasurer Drivers License /Deputy Registrar 8 TOTAL 7549584.82 L CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 7 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/31/03 COLLINS, KENNETH 357.47 dd 01/31/03 JUENEMANN, KATHLEEN 357.47 dd 01/31/03 KOPPEN, MARVIN 357.47 dd 01/31/03 DARST, ROBERTA 1,3 8 6.79 dd 01/31/03 FURSMAN, RICHARD 4,419.60 dd 01/31/03 SCHLINGMAN, PAUL 2 dd O 1 /31 /03 SEEGER, GERALD 501.84 dd 01/31/03 SWANSON, LYLE 1,566.15 dd 01/31/03 CARLSON, THERESE 2,160.14 dd 01/31/03 LE, SHERYL 3,592.64 dd 01/31/03 FAUST, DANIEL 11,93 5.19 dd 01/31/03 URBANSKI, HOLLY 1,661.45 dd 01/31/03 ANDERSON, CAROLE 2,190.12 dd 01/31/03 BAUMAN, GAYLE 2 dd 01/31/03 JACKSON, MARY 1,715.85 dd 01/31/03 KELSEY, CONNIE 1,686.08 dd 01/31/03 TETZLAFF, JUDY L651.05 dd 01/31/03 FRY, PATRICIA 100.65 dd 01/31/03 GUILFOILE, KAREN 2 dd 01/31/03 OSTER, ANDREA 1,686.50 dd 01/31/03 CARLE, JEANETTE L55 9.94 dd 01/31/03 JAGOE, CAROL 1, 5 7 8.64 dd 01/31/03 JOHNSON, BONNIE 1 dd 01/31/03 OLS ON, SANDRA 1,161.22 dd 01/31/03 WEAVER, KRISTINE 1,611.77 dd 01/31/03 CORCORAN, THERESA 1,346.49 dd 01/31/03 MARTINSON, CAROL 1 .dd 01/31/03 POWELL, PHILIP 1,916.62 dd 01/31/03 SPANGLER, EDNA 222.75 dd 01/31/03 THOMALLA, DAVID 6 :dd 01/31/03 ABEL, CLINT 2,037.36 dd 01/31/03 ALDRIDGE, MARK 2, 177.35 n dd 01/31/03 ANDREWS, SCOTT 2,975.87 dd 01/31/03 BAKKE, LONN 2 dd 01/31/03 BANICK, JOHN 3,13 9.69 dd 01/31/03 BELDE, STANLEY 2,587.40 dd 01/31/03 BIERDEMAN, BRIAN 1,507.39 dd 01/31/03 BOHL, JOHN 2,322.80 dd 01/31/03 BUSACK, DANIEL 2 dd 01/31/03 COFFEY, KEVIN 1 dd 01/31/03 DOBLAR, RICHARD 2,357.80 dd 01/31/03 HALWEG, KEVIN 4 dd 01/31/03 HEINZ, STEPHEN 2 dd 01/31/03 HIEBERT, STEVEN 2,353.91 7 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 1� CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01 /31/03 JOHNSON, KEVIN 2,961.14 dd 01/31/03 KARIS, FLINT 200.11 dd 01/31/.03 KONG, TOMMY 2,120.57 dd 01/31/03 KROLL, BRETT 1,739.76 dd 01/31/03 KVAM, DAVID 2,921.08 dd 01/31/03 LARSON, DANIEL 2,212.30 dd 01/31/03 LU, JOHNNIE 1 dd 01/31/03 MARINO, JASON 1 dd 01/31/03 MARTIN, JERROLD 1 7 62.9 6 dd 01/31/03 METRY, ALESIA 1,625.08 dd 01/31/03 OLSON, JULIE 2 dd 01/31/03 PALMA, STEVEN 2,45 5.69 dd 01/31/03 PIKE, GARY 2,177.35 dd 01/31/03 RABBETT, KEVIN 2 dd 01/31/03 STEFFEN, SCOTT 3 dd 01/31/03 STOCKTON, DERRELL 2,3 01.63 dd 01/31/03 SZCZEPANSKI, THOMAS 2,301.63 dd .01/31/03 THIENES, PAUL 2,3 64.62 dd 01/31/03 TRAM, JOSEPH 1 Ad 01/31/03 WATCZAK, LAURA 2,322.34 dd 01/31/03 WENZEL, JAY 2,115.21 dd O 1 /31 /03 XIONG, KAO 1 dd .01/31/03, BARTZ, PAUL 2,504.46 dd 01/31/03 BERGERON, JOSEPH 2 dd 01/31/03 GROTTY, KERRY 2 dd 01/31/03 DUGAS, MICHAEL 1 dd O 1 /31 /03 DUNN, ALICE 2 dd 01/31/03 ERICKSON, VIRGINIA 2,680.72 dd 01/31/03 EVERSON, PAUL 2 dd 01/31/03 FLOR, TIMOTHY 2, 601.72 dd 01/31/03 FRASER, JOHN 2 dd 01/31/03 HALWEG, JODI 1 dd 01/31/03 KATZMAN, BARBARA 1,803.59 dd 01/31/03 PARSONS, KURT 1 dd 01/31/03 ROSSMAN, DAVID 2 dd 01/31/03 DAWSON, RICHARD 1,627.85 dd 01/31/03 DUELLMAN, KIRK 1 dd 01/31/03 JOHNSON, DOUGLAS 1,639.39 dd 01/31/03 NOVAK, JEROME 1, 627.85 dd 01/31/03 PETERSON, ROBERT 1,743.73 dd 01/31/03 SVENDSEN, RONALD 1,748.43 dd 01/31/03 GERVAIS -JR, CLARENCE 2 dd 01/31/03 BOYER, SCOTT 2 dd 01/31/03 FEHR, JOSEPH 2,131.39 dd 01/31/03 FLAUGHER, JAYME 1 30 927.93 dd 01/31/03 LAFFERTY, WALTER 2,03 5.03 1� CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/31/03 LINN, BRYAN 1, 944.3 0 dd 01/31/03 PACOLT, MARSHA 1,999.85 dd .01/31/03 RAB INE, JANET 2J31.39 dd 01/31/03 SCHAULS, ADAM 364.09 dd 01/31/03 STAHNKE, JULIE 2,131.40 dd 01/31/03 LUKIN, STEVEN 4,290.26 dd 01/31/03 SVENDSEN, RUSTIN 2 dd 01/31/03 ZWIEG, SUSAN 1 dd 01/31/03 DOLLERSCHELL, ROBERT 268.49 dd 01/31/03 AHL, R. CHARLES 3, 7 64.8 6 dd 01/31/03 NIVEN, AMY 1,046.88 dd 01/31/03 PRIEFER, WILLIAM 2,923.28 dd 01/31/03 WEGWERTH, JUDITH 1,666.06 dd 01/31/03 BRINK, TROY 1,433.45 dd 01/31/03 DEBILZAN, THOMAS 1,668.65 dd 01/31/03 EDGE, DOUGLAS 1,75 8.25 dd 01/31/03 KANE, MICHAEL 6,099.17 dd 01/31/03 LUTZ, DAVID 1,738.86 dd 01/31/03 MEYER, GERALD 2,818.36 dd 01/31/03 NAGEL, BRYAN 1,967.24 dd 01/31/03 OSWALD, ERICK 207.93 dd 01/31/03 TEVLIN, TODD 1 dd 01/31/03 B OHMBACH, JOSHUA 386.10 dd 01/31/03 CAVETT, CHRISTOPHER 2,967.22 dd 01/31/03 DUCHARME, JOHN 2 dd 01/31/03 LINDB LOM, RANDAL 2,124.66 dd 01/31/03 PECK, DENNIS 2,218.68 dd 01/31/03 PRIEBE, WILLIAM 2 dd 01/31/03 SCHACHT, ERIN 2,005.45 dd 01/31/03 ANDERSON, BRUCE 4,967.47 dd 01/31/03 DOHERTY, KATHLEEN 1, 666.06 dd 01/31/03 MARUSKA, MARK 4,279.86 dd O 1 /31 /03 NAUGHTON, JOHN 1,667.99 dd 01/31/03 SCHINDELDECKER, JAMES 1 734.26 dd 01/31/03 BIESANZ, OAKLEY 1 dd 01/31/03 GREW- HAYMAN, JANET 1,206.72 dd 01/31/03 'HUTCHINSON, ANN 2 dd 01/31/03 KOS, HEATHER 448.50 dd 01/31/03 NELSON, JEAN 1,063.25 dd .01/31/03 GAYNOR, VIRGINIA 1,792.65 dd 01/31/03 COLEMAN, MELINDA 302.46 dd 01/31/03 EKSTRAND, THOMAS 2 dd 01/31/03 KROLL, LISA 1 dd 01/31/03 LIVINGSTON, JOYCE 84 8.3 3 dd 01/31/03 SINDT, ANDREA 1,373.45 dd 01/31/03 THOMPSON, DEBRA 657.69 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT :dd 01/31/03 YOUNG, TAMELA 1 ,270.25 dd 01/31/03 BERGO, CHAD 1,933.93 dd 01/31/03 FINWALL, SHANN 1,945.40 dd 01/31/03 ROBERTS, KENNETH 2,357.89 dd 01/31/03 CARVER, NICHOLAS 2 dd 01/31/03 FISHER, DAVID 2 dd 01/31/03 SWAN, DAVID 1 dd 01/31/03 KONEWKO, DUWAYNE 2 dd 01/31/03 ANZALDI, MANDY 1,013.25 dd 01/31/03 ANZALDI, THOMAS 304.00 dd 01/31/03 FINN, GREGORY 2 dd 01/31/03 FLUG, ELAINE 76.00 dd 01/31/03 GRAF, MICHAEL 2,444.42 dd 01/31/03 KELLY, LISA 1 dd 01/31/03 LUSHANKO, ADAM 58.00 dd 01/31/03 MCBRIDE, PATRICK 190.00 dd 01/31/03 NIEMAN, JAMES 300.00 dd O 1 /31 /03 NIEMCZYK, BRIAN 160.00 dd 01/31/03 BOBBINS, .AUDRA 1,648.82 dd 01/31/03 TAUBMAN, DOUGLAS 2 dd 01/31/03 BREHEIM, ROGER 1,738.86 dd 01/31./03 NORDQUIST, RICHARD 1,776.51 dd 01/31/03 SCHULTZ, SCOTT 1,909.32 dd 01/31/03 COLEMAN, PHILIP 160.00 dd 01/31/03 CROSSON, LINDA 2,162.18 dd 01/31/03 DIAZ, SUSAN 423.68 dd 01/31/03 EASTMAN, THOMAS 2,345.93 dd 01/31/03 ERICKSON, KYLE 838.72 dd 01/31/03 HERSOM, HEIDI 107.45 dd 01/31/03 LEIER, SARA 149.10 dd 01/31/03 PELOQUIN, PENNYE 548.31 dd 01/31/03 STAPLES, PAULINE 7,281.98 dd 01/31/03 ATKINS, KATHERINE 82.80 dd 01/31/03 BADEN, ALISON 48.50 dd .01/31/03 BENDTSEN, LISA 108.00 dd 01/31/03 CORNER, AMY 83.20 dd . 01/31/03 DOTY, JANET 3 60.85 dd 01/31/03 ERICKSON, CAROL 43.50 dd 01/31/03 GUZIK, JENNIFER 26.00 dd 01/31/03 HALEY, BROOKE 74.75 dd 01/31/03 HORWATH, RONALD L588.66 dd 01/31/03 IRISH, KARL 132.31 dd '01/31/03 KOEHNEN, AMY 20.55 dd 01/31/03 KOEHNEN, MARY 517.72 dd 01/31/03 KRONHOLM, KATHRYN 466.80 dd 01/31/03 LAWSON, JOSHUA 24.38 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/31/03 MARUSKA, ERICA 271.95 dd 01/31/03 OVERBY, ANNA 72.00 dd 01/31/03 POWERS, JESSICA 38.60 dd 01/31/03 SCHULTZ, PETER 65.00 dd 01/31/03 SIMONSON, JUSTIN 622.3 5 dd 01/31/03 THOEMKE, MARIE 43.75 dd 01/31/03 GROPP OLI, LINDA 296.14 dd 01/31/03 RENSLOW, RITA 381.15 dd 01/31/03 CRAWFORD - JR, RAYMOND 206.15 dd 01/31/03 LONETTI, JAMES 1 dd 01/31/03 PRINS, KELLY 1 dd 01/31/03 REILLY, MICHAEL 1, 665.94 dd 01/31/03 STEINHORST, JEFFREY 260.40 dd 01/31/03 AICHELE, CRAIG 1,722.68 dd 01/31/03 PRIEM, STEVEN 1,950.25 dd 01/31/03 FOWLDS, MYCHAL 1 dd 01/31/03 HURLEY, STEPHEN 3,193.62 wf 92249 01/31/03 CARDINAL, ROBERT 406.20 Wf 92250 01/31/03 WASILUK, JULIE 3 5 7.47 wf 92251 01/31/03 KARSTENS, BRAD 100.00 Wf 92252 01/31/03 JAHN, DAVID 1 wf 92253 01/31/03 MALDONADO JUANA 610.37 wf 92254 01/31/03 MORIN, TROY 242.25 wf 922 5 5 01/31/03 MATHEYS, ALANA 2,13 2.09 wf 92256 01/31/03 HANSEN, LORI 1,509.45 wf 92257 01/31/03 VIETOR, LORRAINE 1 ,657.14 Wf 1 92258 01/31/03 PALANK, MARY 1, 64 8.61 Wf 92259 01/31/03 RICHIE, CAROLE 1,541.26 Wf 92260 01/31/03 SVENDSEN, JOANNE 2 Wf 92261 01/31/03 TICHY, PAMELA 42.00 Wf 92262 01/31/03 STEINER, JOSEPH 453.00 wf 92263 01/31/03 ' WELCHLIN, CABOT 2 wf 92264 01/31/03 SHORTREED, MICHAEL 2,553.53 Wf 92265 O1/3I/03 OLINGER, SHELLEY 1 wf 92266 01/31/03 FREBERG, RONALD 1,768.46 Wf 92267 01/31/03 JONES, DONALD 109.78 wf 92268 01/31/03 ELIAS, JAMES 2 wf 92269 01/31/03 EDSON, DAVID 2,364.62 Wf 92270 01/31/03 GOODRICH, CHAD 331.50 wf 92271 01/31/03 HELEY, ROLAND 2,206.15 Wf 92272 01/31/03 HINNENKAMP, GARY L888.79 Wf 92273 01/31/03 LINDORFF, DENNIS 1 wf 92274 01/31/03 NAUGHTON, RYAN 75.00 wf 92275 01/31/03 NOVAK, MICHAEL 2,078.63 Wf 92276 01/31/03 GERNES, CAROLE 250.00 wf 92277 01/31/03 BUNCE, LARRY 1, 843.05 11 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 12 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 92278 01/31/03 ADAMS, CAILIN 70.00 wf 92279 01/31/03 ANDERSON, MIKE 44.00 Wf 92280 01/31/03 ANZALDI, KALI 103.50 wf 92281 01/31/03 BANICK, PETER 21.00 Wf 92282 01/31/03 BANICK, STEVE 44.00 Wf 92283 01/31/03 BOTHWELL, KRISTIN 125.25 wf 92284 01/31/03 CHEZIK, STACEY 39.00 Wf 92285 01/31/03 CHOINIERE, ROBERT 52.50 wf 92286 01/31/03 DAVISON, LINCOLN 586.50 wf 92287 01/31/03 DEGREE, AMANDA 216.00 Wf 92288 01/31/03 DEVRIES, LINDSAY 54.00 wf 92289 01/31/03 DRESSEN, EMILY 56.00 Wf 92290 01/31/03 FEUCHT, KENNETH 80.00 Wf 92291 01/31/03 FRANK, LAURA 464.50 wf 92292 01/31/03 FRANK, SARAH 129.50 wf 92293 01/31/03 GARVEY, ADAM 80.00 Wf 92294 01/31/03 GORE, MICHAEL 22.00 Wf -92295 01/31/03 GREENER, DOUGLAS 90.00 Wf 92296 01/31/03 HABEN, CHARLES 30.00 wf 92297 01/31/03 HARGROVE, CAYLA 33.00 Wf 92298 01/31/03 HELKAMP, KAYLA 96.00 wf 92299 01/31/03 HJELMGREN, NICOLE 30.00 wf 92300 01/31/03 HOIUM, PHILIP 216.00 Wf 92301 01/31/03 HORNER, JAY 90.00 wf 92302 01/31/03 JOHNSON, ALEXANDER 60.00 Wf 92303 01/31/03 JOHNSON, SARA 63.50 Wf 92304 01/31/03 KLEM, AMANDA 39.00 wf 92305 01/31/03 KLEM, JOSH 40.00 wf 92306 01/31/03 LARSON, RYAN 33.00 wf 92307 01/31/03 LINDEMAN, BRETT 31.50 wf 92308 01/31/03 LIUKONEN, SHAWN 33.00 Wf 92309 01/31/03 MICK, KYLE 66.00 Wf 92310 01/31/03 MILLER, SHELBY 19.50 wf 92311 01/31/03 NIELSEN, ABBY 205.00 wf 92312 01/31/03 NIEMCZYK, ANTHONY 78.00 wf 92313 01/31/03 OHLHAUSER, MEGHAN 395.13 Wf 92314 01/31/03 RAYE, HOLLY 39.00 Wf 92315 01/31/03 RYDEL, RACHEL 26.00 Wf 92316 01/31/03 SHOBERG, KARI 204.00 wf 92317 01/31/03 SIKORA, JACOB 48.00 wf 92318 01/31/03 TARR -JR, GUS 95.50 wf 92319 01/31/03 YORKOVICH, BRADLEY 42.00 wf 92320 01/31/03 GERMAIN, DAVID 1 wf 92321 01/31/03 HAAG, MARK 1,575.85 Wf 92322 01/31/03 NADEAU, EDWARD 6,633.08 wf 92323 01/31/03 BEHR, HEATHER 252.05 12 l� 13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf .01/31/03 BROWN, LAURIE 142.00 Wf 92325 01/31/03 DISKERUD, HEATHER 281.20 Wf 92326 01/31/03 GLASS, JEAN 1 Wf 92327 01/31/03 HOIUM, SHEILA 983.28 wf 92328 01/31/03 MOFFAT, ETHAN 133.20 Wf 92329 01/31/03 MOY, PAMELA 421.04 Wf 92330 01/31/03 PARTLOW, JOSHUA 402.76 wf 92331 01/31/03 RIDLEHOOVER, KATE 204.00 wf 92332 01/31/03 SCHMIDT, RUSSELL 1,643.88 Wf 92333 01/31/03 SHOBERG, CARY 658.19 wf 92334 01/31/03 TOLBERT, FRANCINE 163.30 wf 92335 01/31/03 UNGER, MARGARET 844.43 wf 92336 01/31/03 ABRAHAMSON, DANIEL 47.25 wf 92337 01/31/03 ANDERSON, CALEB 146.25 wf 92338 01 /31 /03 BRENEMAN, NEIL 349.67 wf 92339 01/31/03 CASSELTON, JANE 29.25 Wf 92340 01/31/03 CHAPMAN, JENNY 3 53.04 wf 92341 01/31/03 COSTA, JOSEPH 325.60 wf 92342 01/31/03 DIERICH, ANDREA 60.38 wf 92343 01/31/03 DUNN, RYAN 564.61 wf 92344 01/31/03 FENGER, JUSTIN 559.99 wf 92345 01/31/03 FIERRO WESTBERG, MELINDA 79.60 wf 92346 01/31/03 FINNEGAN, KAREN 108.00 wf 92347 01/31/03 FONTAINE, KIM 645.63 Wf - 92348 01/31/03 GRANT, MELISSA 92.90 wf 92349 01/31/03 GRUENHAGEN, LINDA 306.74 wf. 92350 01/31/03 HOLMGREN, LEAH 31.36 wf 92351 01/31/03 HOULE, DENISE 270.40 wf 92352 01/31/03 HUPPERT, ERIN 144.80 wf 92353 01/31/03 IRISH, GRACE 204.65 wf 92354 01/31/03 JOHNSON, ROBERT 156.43 wf 92355 01/31/03 JOVONOVICH, TODD 50.00 wf 92356 01/31/03 JOYER, MARTI 83.40 wf 92357 01/31/03 KERSCHNER, JOLENE 64.40 wf 92358 01/31/03 KROLL, MARK 12 8.00 wf 92359 01/31/03 LINDSTROM, AMANDA 110.50 wf 92360 01/31/03 MATHISEN -JR, DEAN 508.13 wf 92361 01/31/03 MCMAHON, MELISSA 255.15 wf 92362 01/31/03 MELCHER, ROBERT 22.75 wf 92363 01/31/03 MISEMER, BENJAMIN 97.50 wf 92364 01/31/03 MOES, EMILIA 95.20 wf 92365 01/31/03 MOSSONG, ANDREA 102.10 wf 92366 .01/31/03 O'REAGAN, CHRISTINE 71.44 Wf 92367 01/31/03 OLSON, MARGRET 87.75 wf 92368 01/31/03 OTTESON, JANET 90.00 wf 92369 01/31/03 OWEN, JONATHAN 147.75 13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 14 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 92370 01/31/03 PALMER, JESSICA 35.00 wf 92371 01/31/03 PEHOSKI, JOEL 239.95 wf 92372 01/31/03 PROESCH, ANDY 81.88 wf 92373 01/31/03 RENSTROM, KEVIN 97.58 wf 92374 01/31/03 RODEN, JASON 26.25 Wf 92375 01/31/03 SMITLEY, SHARON 327.00 wf 92376 01/31/03 TUPY, HEIDE 94.50 wf 92377 01/31/03 TUPY, MARCUS 269.45 wf 92378 01/31/03 WAGNER, ERIC 304.00 wf 92379 01/31/03 WARNER, CAROLYN 89.60 wf 92380 01/31/03 WEDES, CARYL 62.55 wf 92381 01/31/03 WELTER, ELIZABETH 31.40 wf 92382 01/31/03 WHITE, NICOLE 275.37 wf 92383 01/31/03 WINEGAR, JILL 36.00 wf 92384 01/31/03 WOODMAN, ALICE 100.00 wf 92385 01/31/03 ESALA, HOPE 30.88 wf 92386 01/31/03 HAGSTROM, EMILY 33.00 wf 92387 01/31/03 HANSEN, ANNA 138.00 wf 92388 01/31/03 KELLY, MICHAEL 52.50 wf 92389 01/31/03 KURKOSKI, STEPHANIE 107.25 wf 92390 01/31/03 ODDEN, JESSICA 52.50 wf 92391 01/31/03 OIE, REBECCA 12.00 wf 92392 01/31/03 SHERRILL, CAITLIN 3 63.5 9 wf 92393 01/31/03 VAN HALE, PAULA 22.75 wf 92394 01/31/03 BEHAN, JAMES 1,560.73 wf 92395 01/31/03 CHIGINSKY, APRIL 152.40 wf 92396 01/31/03 COLLINS, ASHLEY 159.60 wf 92397 01/31/03 DIXON, NICOLE 20.25 wf 92398 01/31/03 DOBLAR, STEVE 38.10 wf 92399 01/31/03 DOUGLASS, TOM 1,401.37 wf 92400 01/31/03 KYRK, ASHLEY 30.20 wf .01/31/03 LOGAN, HEATHER 57.15 wf 92402 01/31/03 PATTERSON, ALBERT 1,369.67 wf .92403 01/31/03 PIEPER, THEODORE 104.78 wf 92404 01/31/03 SARPONG, SEAN 62.55 wf 92405 - 01/31/03 SCHULZE, BRIAN 239.20 wf 92406 01/31/03 SEVERSON, HOLLY 152.73 wf 92407 01/31/03 ZIEMER, NICOLE 27.40 wf `92408 01/31/03 MULVANEY, DENNIS 1,914.19 440,165.78 14 AGENDA NO. AGENDA REPORT TO: City Manager FROM: Finance Director RE: TRANSFERS FROM TAX INCREMENT FUNDS DATE: January 23, 2003 PROPOSAL Action by Council Date Endorsed Modified Rejected ' It is proposed that the Council authorize the appropriate 2002 budget adjustments and 2002 transfers totaling $347,310 from the Tax Increment Funds to the Debt Service Funds. BACKGROUND Annually transfers are made from the Tax Increment Funds to finance expenditures in other funds. The 2002 transfers from the Tax Increment Funds will finance debt service costs on tax increment bonds totaling $347,310. A breakdown by fund and comparison with the original budget is listed on the attachment. RECOMMENDATION It is recommended that the Council authorize the appropriate 2002 budget adjustments and 2002 transfers totaling $347,310 from the Tax Increment Funds to the Debt Service Funds. PAR NANCE \WORD\AGN \TIFTRAN.DOC FILE NAME: TIFTRAN LOCATION: C: \EXCEL \MISC DATE: 23- Jan -03 PREPARED BY: DF TRANSFERS FROM TAX INCREMENT FUNDS TO DEBT SERVICE FUNDS (To eliminate cash deficits) 2002 2002 2002 BUDGET CHANGES BUDGET* RE -EST.* ACTUAL AMOUNT ACCT. NO. OPERATING TRANSFERS IN TO DEBT SERVICE FUNDS: Fund #326 1992 Tax Increment Bonds 0 0 0 0 326 -999 -3999 Fund #328 1993 Tax Increment Bonds 595,220 330,660 347,310 (247 328 -999 -3999 Total transfers 595,220 330,660 347,310 (247,910) OPERATING TRANSFERS OUT FROM TIF FUNDS: Fund #413 Housing District 1 -1 181,880 118,300 124,390 (57,490) 413 -999 -4999 Fund #414 Housing District 1 -2 270,740 154,570 162,970 (107,770) 414 -999 -4999 Fund #415 Housing District 1 -3 142,600 57,790 59 (82,650) 415 -999 -4999 Total transfers 595,220 330,660 347,310 (247,910) *PER PAFINANCE \BUDMISC \TRSF0203 & 2003 BUDGET FILE NAME: TIFTRAN LOCATION: C: \EXCEL \MISC DATE: 23- Jan -03 PREPARED BY: DF TAX INCREMENT TRANSFERS ON 12 -31 -02 Fund Name Cash Balance Fund No. 12 -31 -02 Fund 413 Fund 414 Fund 415 Adjusted Balance 1992 Tax Increment Bonds 326 0.00 0.00 1993 Tax Increment Bonds 328 (395 124,390.00 162,970.00 59 (48 Housing District 1 -1 413 124,390.43 (124,390.00) 0.43 Housing District 1 -2 414 162 (162 8.99 Housing District 1 -3 415 59,954.93 (59,950.00) 4.93 Total (48,144.59) 0.00 0.00 0.00 (48,144.59) 1992 Tax Increment Bonds - financed by Housing District 1 -1 ends 12 -31 -2012 Housing District 1 -2 ends 12 -31 -2012 1993 Tax Increment Bonds - financed by Housing District 1 -1 ends 12 -31 -2012 Housing District 1 -2 ends 12 -31 -2012 Housing District 1 -3 ends 12 -31 -2012 Transfers in From AGENDA NO. 9-�- Action bY Council s AGENDA REPORT Date En d o To: City Manager Rejected FROM: Finance Director - � RE: Budget Transfer for Performance Measurement Program DATE: January 28, 2003 It is proposed that $8,900 be transferred from the General Fund contingency account to finance a one -year trial membership in the ICMA Performance Measurement Program. This program provides a means for local governments to improve service delivery while conserving taxpayer dollars. Using special data collection templates, the ICMA Center helps jurisdicti measure performance in police, fire, emergency medical, neighborhood and support services. Once the initial efficiency and effectiveness of services is determined for a city, the ICMA Center will provide a system to monitor how the initial efficiency and effectiveness of services changes from year to year and how it compares to other similar cities. The ICMA Center hosts an annual forum during which participating jurisdictions can learn from those who have been putting performance measurement data to work in their communities. The Center also provides an annual Best Practices Symposium that features proven management techniques. Attached is additional information. p \agn \icmapm.doc ICMA Web Site Page 1 of 8 f :... http: / /wwwl.icma.org /main/bc. asp ?bcid = 108 &ssidl= 50 &ssid2= 220 &ssid3 =302 1/28/2003 C REATIN G EX CELLE NC E I •• • ... ¢Q y +�$(� +y � �+• .;�;. .fp b. 8.:.k l:4 f:r �. %:. +5, q.:.i'd. b.F �i....: k'ta..r 5..rb S6..S�ft•'.4 /;i +(e a +: F ?i.:;{ i� fii.; � �riH/. �iY, rfi�. /.•'Ukr�7" f / /r� rS r���$+,ri�F {` i� • :} {H%F /. ;' /r� � .. . }$ . +::} : .{ ff f F,H,.: {i:it i $ F• } f,.${,.;• f rCSG } : %v / +ilfi, { } {r,Y r , + r n S„ i' v•+.'{:v7i'r,++�, "�,MV}Crf` .. . vv:. v:. y.{ vv. ry :.S: } }:•}}f. } }:<$':ri:;::i�:•.�: ' i:}} �':::. �::{ v✓:$$ l:ii:23 ?:vi$}{i $ }ti4i + Fr ' �{ftA�h+i:: $:�:;: i + :ry:Of:v`, 4 :f .. - ' . Search' ' ' :..x ICMA : Services for Local Governments : center for Performance Measurement . n 'f v .$:iL::$$:' v f v ::i::ti.}:�r.: ;: 7i }:v };afw.:•::v:. isF4 }n +•�i: ?lip } ;:{A: " +V:$i } ? }•:' ::Nvv� \,L X:• :•:{•ij:.;' }.::: �•..k; . : '' y.:};{• Y:''{ G :ii;$:::riii; }$::ti: } ir r 'rtii:iti �•�r {3:2 {•i} :•}:.Y. > .. r • . :lr::: ri >'.r // v:�•::1:•Q:•r'ti v':• ' $i ": . •. .: : •;::; � ��.: Y.....6 .}: •.:'.ri } .• r..Y: i:r •. }•: f,.. rF.i• }v: •; r.:X• v :{ >� �' :• 6:.: $c•'•i::':: � :..r•' ,•.vS','.: },$':; {: �:ii: ii+ iF . <'' }:...'A•iC's,:`:: .. r:::• >: .: _.. {,.ii :4•.: {{ i�r:+ 'x•.. � f. ;;:.h`} \•�r .'}�.i. ;r ;K; .Yi \4j �:'><i /•: :$:•; }: • }:� 4:?:4: $:•.'.•:iv.•; }vr $.:v:, ; } }}.:; rri.:: ...:.v iF:v fi4 •.;: }i v. ff.. •F�.... .. ti: #:::: .µ:,r.`.;•�• }•v:::.$;}•:.$ r.. . }>:r:.,: ;. .. f:.:.:i•� :'C•':: r :;.;+ , v .. r. } :. ••: #.•,:R v •.vaiL4. r...4:...r$rr...4..0$... m ri+.i�$$ %R�:(: r. $.... /.Cv:. $r J.�. /..CCvv�v. W:• %�i: � +�F. :f• - n F reque ntly s about the Center •'R,.: ':�vt'" :•:%: ,•: :.r: ;i •'::: i i•I: :4 :. '3' �r} Performan Measuremen About ICMA ...................... ............................... ........... .. ....... ............ .............. ... ..... ........... .... . Member Benefits and Information Overview I Private Site I F.A.Q. ( Participating Governments Performance Who's Who Indicators I Products and Publications Information Resources ......... .... . ..... .................._....._ .. .......... . ... _ ... _ .... ... ............................. What is the mission of the center? Conferences, Meetings, and Events .......................... ........ _ . ... . ........ ....: .... Public Management Magazine Flow does the center accomplish this miss _.. _. .. _ ..... Professional Development Who can participate in ICMA's performance measurement program? International Programs ....................................................................................... ............................... How did the center begin? Interest Groups and Discussion What service areas are measured and analyzed by the center? Lists ...... ...... . ....... .. ... ...... _. ___ . tow does the center develop its data collection templates? Bookstore : : :. ..::... :::. ........ ..... _. ........ ..... ... ....... ... ......... What are the roles of ICMA and my staff in the data collection process? .fob Center ............... . ................................................................. ........... I ......... .... ... ....... ...... . Services for Local Governments What does nay staff need to know about performance measurement to .:::. ...... ..... .. _ __ _ __ participate in center activities? Center for Performance Measurement what opportunities does the center offer to study and apply performance ::• G ovStreetUSA `.r S tore... ,+. ,nr.r....:...v...�..r...rMw�.., �.: measurement? .., ........................................................................................................ ............................... Gov Office Website S ysterns I'm afraid that results of ray performance measur will be reported in a �r ::::..... ::...... .r:. h.. r....... ..v..:.r.:N.�.....Y.w.......... r. damaging fashion in my local newspaper, should the measures for ray In Uil I Service a v..rrv.x.......:.rv.:Nrh. r.. v. r... K. r. r........ v...:...v .:....�.�...rv...vwr.:r:.r..rr. r.vvr...v.r..v...rr..nw community be lower than those of other participating jurisdictions. Does ICMA N ationa l Ci uNvey.. do rankings or grading Corporate Partners __ _ ._ .-.4.- ............. I .............. - .............. - � .- I .... ...... ... ....... What is the fee to participate in the performance measurement program? retirement Corp. (ICMA RC;) Couldn't my community save money by developing its own performance links ........ .................. measurement program or hiring a consultant? Passwords and Preferences When is the best time to join the performance measurement program? � "'''��'�•`''S}! :::,'f;•. ?;3 <2 ?:iC'•t,•�:' 7:N.. ,• ...: . •+ f ; . r.. } A: • 'v�{. r :.;�' : •�:.,.. rif,. �i'v4h:�...,i ti �::i : {iii �;SS r�fJry: $'F Yr v i ?. r, ( ��. • r�. � { ; g � �Yq� m e a sure m en t? I I C M A ne t e r o r 1 �. M n c e h ii }f. �I' .......• . ...................•........... •.... E�....... �....... �.. :.FG ti? ?s` <x \ is .,K,':,Yi:•, Brownfields Are efforts related to performance measurement really worth the time and Career Resources expense involved? Citizen and Resident Participation Does the center incorporate citizen surveys in its performance measurement :...:....:..:.:...:...........:..................................... .................:........:.... Community and Economic activities? Development I remember reading someplace that GA S13—the Governmental Accounting Council Manager Form of Standards Board—will be requiring local governments to report performance Government measures in their financial reports. Is this true? Culture, Libraries, and Art Flow do I enroll? Elected Off i.cials I any not ready to enroll yet but how could I get more information? Environment Ethics What is the mission of the center? The ICMA Center for Performance Measurement is dedicated to helping local http: / /wwwl.icma.org /main/bc. asp ?bcid = 108 &ssidl= 50 &ssid2= 220 &ssid3 =302 1/28/2003 ICMA Web Site Page 2 of 8 Finance and Administration ... I ..... � 1 -1.1 .... - ... ...... . governments improve service deliver while conserving taxpayer 9 p Y 9 er dollars. P Y Health and Human Services Return to List of Questions Local Government Management /Administration How does the cente accomplish this mission? ....... Parks and Recreation The center accomplishes its mission by: Performance Measurement 1 . • Defining indicators of effective service delivery. Personnel and Human Resources ................................ ............... I ....... ..... ..... ............................... • Collecting "apples -to- apples" comparative data on these indicators and Planning and Zoning providing them to participating jurisdictions. Public Safety and Emergency Management • Ensuring a consistent set of data definitions among participating ................. __ _ _. _ ... .... ....... Public Works jurisdictions as developed b p articipating jurisdictions). � ( p y partici atin Schools • Employing a rigorous data - cleaning process to ensure the integrity of .. .. Smart .......... Growth . ........... the data and other information (using both computer models and ICMA . ........ ......._......................_ ........ .. ..... .......... _._, .......... ., staff review and oversight). Technology Telecommunications • Facilitating analysis and discussions among program participants to .. ....... ...... ........ -- - .. - - ........... ...... determine the management practices key to communities in which data Transportation ..... . indicate high performance. This is accomplished via Web -based discussions in private, " participating - jurisdictions - only" portion of the ICMA Web site as well as face -to -face discussions among participating jurisdictions. • Collecting "best practices /effective practices" as to the ways in which jurisdictions are using the data in their budgeting as well as financial /program planning processes. Return to List of Ques Who can participate in ICNIA's performance measurement program? Local governments in the United States and Canada — rural, suburban, and urban —are invited to join the center. However, to protect the integrity of data collection and analysis and the center's institutional capacity to continue providing high - quality service to participating jurisdictions, the number of new jurisdictions added each year is limited. To benefit fully from the program, a general- purpose local government needs to provide a wide array of services. As of February 2001, there are approximately 133 participating jurisdictions. Recently, ICMA's international department conducted a number of workshops in Latin America on performance measurement. Should sufficient interest and financial support be made available to us, we would be pleased to expand the activities of the ICMA Center for Performance Measurement on a sustained basis to local governments throughout the world. For additional details, contact the staff Return to List of Questions For did the center begin? In 1994, a group of city and county managers from 44 jurisdictions in the United States and Canada created the Comparative Performance Measurement Consortium. These managers identified the need for data and information that could be used as a basis for evaluating and comparing service delivery performance. Seeing the need for a permanent fixture to coordinate data collection efforts and extend research initiatives, ICMA created the Center for Performance http: / /wwwl .icma.org /main/bc. asp? bcid = 108 &ssid1= 50 &ssid2= 220 &ssid3 =302 1/28/2003 ICMA Web Site Page 3 of 8 Measurement in 1997 to continue and expand on the work of the consortium. Return to List of Questions What service areas are measured and analyzed by the center? Using special data collection templates, the center helps jurisdictions measure performance in five service clusters: 1. Police Services o Police /Sheriff Services o Jails 2. Fire and Emergency Medical Services o Community and Risk Reduction o Emergency Medical Services o Fire Suppression 3. Neighborhood Services o Code Enforcement • Highways and Road Maintenance • Housing • Libraries • Parks and Recreation • Refuse and Recycling 4. Support services o Facilities Management • Fleet Management • Human Resources • Information Technology • Purchasing o Risk Management 5. Youth Services (1999 first year of data collection) As the center grows, additional service areas will be added based on the requests and needs of participating jurisdictions. Return to List of Questions How does the center develop its data collection templates? The data collection templates have been developed and refined over the years by service area specialists and management staff from the participating jurisdictions. Annual updates provide for precise definitions and adaptation to changed tasks or technology, while at the same time maintaining the continuity necessary for year to year comparison. Return to List of Questions What are the roles of IcMA and nay staff in the data collection http: / /wwwl.icma.org /main/bc. asp ?bcid = 108 &ssidl= 50 &ssid2= 220 &ssid3 =302 1/28/2003 ICMA Web Site Page 4 of 8 Using the templates designed by participating service area specialists, individual jurisdictions collect data and submit it to ICMA for cleaning, reporting, and analysis. During the cleaning process, ICMA reviews each jurisdiction's data and compares them to the data submitted by other jurisdictions in the program, looking for outliers and other inconsistencies. ICMA then follows up with jurisdictions whose data need verification. Return to List of Questions What does nay staff need to know about performance measurement to participate in center activities? Whether the staff in your county, city, or town knows a lot or a little about performance measurement, ICMA provides your staff with all that they need to know to participate in center activities. Each jurisdiction offers "right -in -your- community" education and training in performance measurement concepts and the use of ICMA data collection templates. ICMA also emphasizes to line staff the overall mission and objectives of performance measurement. To help ensure the comparability of data, this on -site training is required for all new participating jurisdictions. Return to List of Questions What opportunities does the center offer to study and apply performance measurement? ICMA offers workshops on performance measurement at its annual conference and regional meetings and presents case studies featuring proven management techniques at its annual Best Practices Symposium. The next Best Practices Symposium is set for March 20 -22, 2003 in Tacoma, Washington. Each year, the Center for Performance Measurement also hosts a CPM Forum, during which participating jurisdictions can learn from those who have been putting performance measurement data to work in their communities and share ideas with other service area specialists. This event is open to participating jurisdictions only. The next Center for Performance Measurement Forum is scheduled for March 23 -25, 2003 in Tacoma, Washington. ICMA's Annual Conference will be held in Philadelphia City /County, Pennsylvania Sep 29- Oct 2, 2002. During the conference, CPM staff will conduct a marketplace of ideas session entitled What About "Hard to Measure Services ?" on Monday, September 30, 2002. There will also be an educational session entitled From Incorporating Performance Measurement into Your Decision- Making on Tuesday, October 1, 2002. Return to List of Questions I'm afraid that results of my performance measurement will be reported in a damaging fashion in my local newspaper, should the measures for my community be lower than those of other participating ,jurisdictions. Does ICMA do rankings or grading? First, the ICMA Center for Performance Measurement does not grade or rank communities on overall performance. Staff does provide data for all participating jurisdictions for each of the various service areas but does not prepare or release overall rankings or grades. To do so would not be consistent with the mission of the center —to assist communities in improving the effectiveness and efficiency of public services. http: / /wwwl.icma.org /main/bc. asp ?bcid =108 &ssidl =50 &ssid2 = 220 &ssid3 =302 1/28/2003 ICMA Web Site Page 5 of 8 Second, it seems plausible that there could be a "Lake Wobegon" characteristic to participants in the program —that is, that "everyone is above average." It stands to reason that jurisdictions joining the program are particularly interested in improving services; there is no reason to join the program if a community isn't interested in improvement. And the key to performance in any area begins with the motivation to improve. Participation in the activities of the center clearly indicates the motivation to improve. Return to List of Questions What is the fee to participate in the performance measurement program? The annual fee is $5,000 per jurisdiction. For new enrollees, there is an additional, one -time "right -in -your- community" training fee of $3,900. This fee includes books and all other instructional materials. Return to List of Questions Couldn't my community save money by developing its own performance measurement program or hiring a consultant? ICMA certainly encourages all jurisdictions to engage in some form of performance measurement activities. However, ICMA's performance measurement program has been developed over the past five years by city /county managers and other service -area specialists. Participating in the ICMA program prevents your community from recreating the wheel and provides you with comparative data from over 130 cities and counties. The ICMA program provides consistent definitions for comparative data. For example, the use of "lane- miles" would seem to be a logical data element for road maintenance. However, differing widths of roads, curbs, and gutters complicate this seemingly easy measure. These and a host of other similar adjustments are made to ensure apples -to- apples comparability among jurisdictions. Participation in the center permits your community to make apples -to- apples comparisons of particular services. Thus, you and your staff can spend far less time on data definitions, refinements, and collection and more time on using the data and other information to improve the efficiency and effectiveness of services, while saving taxpayers' dollars. Plus, your community is linked to other participants in the program, so you can learn from their experience, and they can learn from you. Return to List of Questions When is the best time to join the performance measurement program? Jurisdictions may join the center and begin taking advantage of our data, networking, and on -line resources at any time. Once on -site training is completed, jurisdictions may begin collecting their data, which is cleaned and reported by the center twice annually, following the various closing dates of the participants' fiscal years. Return to List of Questions Is ICMA new to performance measurement Although the current performance measurement program began in 1994, ICMA is not new to performance measurement. ICMA has been involved in some sort of performance measurement for decades. ICMA's first book in the field, Measuring Municipal Services was published in 1943. That book —one of ICMA's http: / /wwwl .icma.org /main/bc. asp? bcid = 108 &ssid1= 50 &ssid2= 220 &ssid3 =302 1/28/2003 1CMA Web Site Page 6 of 8 highly regarded "Green Book" series of textbooks —was written by Clarence Ridley and Herbert Simon. Recent works on performance measurement published by ICMA include: • How Effective Are Your Community Services? Procedures for Measuring Their Quality (copublished with the Urban Institute); • Comparative Performance Measurement: FY 2000 Data Report; • What Works: Management Applications of Performance Measurement in Local Government; • Beyond Data: Current Uses of Comparative Performance Measurement in Local Government was published in 1999 and prepared for the ICMA Center for Performance Measurement with support from the Urban Institute and the Sloan Foundation; and • Numerous brief reports and articles. For information on these and other reports, check out http: / /bookstore.icma.org In many ways, performance measurement is at the core of what ICMA is all about. ICMA's mission statement reads: "The purposes of this association are to enhance the quality of local government and to support and assist professional local administrators in the United States and other countries." The Center for Performance Measurement plays an important role in fulfilling ICMA's organizational mission. Return to List of Questions Are efforts related to performance measurement really worth the time and expense involved? Only the county /city manager or other CEO /CAO of a particular locality can truly answer that question. There can be no guarantee that performance measurement will lead to cost - savings and /or improvements in the effectiveness of public services; however, even a modest improvement in one service area every five years could well pay for the time and expense of undertaking performance measurement. Consider the following questions in the context of performance measurement:. 1. How much time and effort does my city /county spend on: o Developing and preparing budgets? o Monitoring month -to -month financials? o Preparing the comprehensive annual financial report? o Auditing its financials? 2. How do efforts and expenditures in the aforementioned categories compare to the efforts to determine the efficiency and effectiveness of service delivery (i.e., performance measurement)? 3. How much money does my jurisdiction spend to track dollars compared to amounts devoted to tracking the efficiency and effectiveness of services that these tax dollars support? Return to List of Questions Does the center incorporate citizen surveys in its performance http: / /wwwl.icma.org /main/bc. asp ?bcid = 108 &ssidl= 50 &ssid2= 220 &ssid3 =302 1/28/2003 ICMA Web Site Page 7 of 8 measurement activities? Yes, the center incorporates citizen surveys into the performance measurement process. Participating jurisdictions are strongly encouraged to use the standardized citizen surveys provided by the center and to report results from whatever surveys they currently use. Return to List of Questions I remember reading someplace that GASB —the Governmental Accounting standards Board —will be requiring local governments to report performance measures in their financial reports, Is this true? No, at least not yet. Right now, GASB is studying the issue of service efforts and accomplishments (SEA); SEA is just another phrase for performance measurement. According to information on its Web site, GASB is "assess[ing] whether performance measures possess the six characteristics needed for general purpose external financial reporting. Once these activities are completed, we [GASB] will begin our discussion of whether performance measures should be required to be reported as part of general purpose external financial reporting." In fact, one of the many reasons that ICMA's Center for Performance Measurement was created was to provide a vehicle for local officials themselves to identify and refine performance measures. It was hoped that this, in turn, would reduce the likelihood that specific measures would be mandated by others —be it GASB, the federal government, or state governments. For more information, click on the "performance measurement" area of GASB's Web site at www.gasb.org_ Return to List of Questions s View and print our enrollment form in Acrobat format, to join today or request more information. Return to List of Questions E. am not read to enroll y et, but how could I g et mor information? To receive a packet of additional information about the Center for Performance Measurement, complete the information request portion of our enrollment farm Return to List of Questions Downloads lf_i Center for Performance Measurement Enrollment Form ( Adobe Acrobat Document, 21 KB) © 2003 International City /County Management Association (ICMA) 777 North Capitol Street, NE Suite 500 Washington, DC 20002 Main phone number: 202- 289 -4262 Member services: 202 - 962 -3680 http: / /wwwl.icma.org /main/bc. asp ?bcid = 108 &ssidl= 50 &ssid2= 220 &ssid3 =302 1/28/2003 ICMA Web Site Main fax number: 202 - 962 -3500 Order processing center: 1- 800 -745 -8780 General contact information Staff contacts for ICMA members Please notify us if you experience any problems. ICMA Privacy Policy Page 8 of 8 http: / /wwwl .icma.org /main/bc. asp ?bcid = 108 &ssidl= 50 &ssid2= 220 &ssid3 =302 1/28/2003 AGENDA NO. AGENDA REPORT TO: City Manager FROM: Finance Director RE: Transfer to Close Fund for Highway 36 Access Study DATE: January 29, 2003 Action by Council 1 Date Endorsed. Modified Rejected In 1997 the City Council authorized funding for a Highway 36 Access Study. Expenditures for the study total $15,530.12 and it has been completed. There is surplus in the fund for the study due to investment interest on the funds appropriated for the study and because the cost of the study was less than anticipated. It is recommended that the City Council approve the appropriate budget changes and a transfer of the $7,716.64 balance in the study fund to the Street Construction State Aid Fund which financed the study. p\agnlproject97_02.doc AGENDA NO. Acton by council AGENDA REPORT Date .� Endorsed Modified � TO: City Manager Rejected FROM: Finance Director RE: Transfer to Close Fund for Ripley Avenue Improvements DATE: January 29, 2003 Last year the City Council authorized funding for improvements to Ripley Avenue from White Bear Avenue to Ripley Street. Most of the funding for the project were provided b Ramsey County. Expenditures for the project total $195,221.02 and it has been completed. On December 11 the Council authorized a transfer of $3,000 from the Street Construction State Aid Fund but only $2,721.02 is needed. It is recommended that the City Council approve the appropriate budget changes and a transfer of $2,721.02 from the Street Construction State Aid Fund in order to close the fund for this project. plagn\project99_12.doc AGENDA NO. Action by Council I AGENDA REPORT Date Endorsed Modified TO: City Manager Rejected FROM: Finance Director RE: Transfer to Close Fund for Bartelmy Acres Neighborhood Street Improvements DATE: January 30, 2003 The City Council authorized the Bartelmy Acres Neighborhood Street project in 2000. Expenditures for the project total $668,150.77 and it has been completed. There is a $387.64 deficit in the fund for the project that needs to be eliminated. It is recommended that the City Council approve the appropriate budget changes and a transfer of $387.64 from the Street Construction State Aid Fund in order to close the fund for this project. p \agn \project99_13.doc f 5 AGENDA NO. Action by Council AGENDA REPORT TO: City Manager FROM: Finance Director RE: Budget Changes for 2002 Bond Issues DATE: January 30,2003 Date Endorsed Modified t aw Rejected J The 2002 budget changes originally approved for the 2002 bond issues need to be adjusted. The Finance Department staff did not take into account some additional expenditures still outstanding at the time the estimates were calculated. Attached is a detailed listing of the additional changes that are needed. It is recommended that the City Council authorize staff to make the appropriate 2002 budget adjustments. P \PERM \02BONDS4.DOC i t � + File Name: 2002 bond issue budget changes Location: c: \excel \dsbudget Date: 30- Jan -03 Prepared by: GB ADDITIONAL 2002 BUDGET ADJUSTMENTS NEEDED Revenue: Interest on investments Total revenue Expenditures: Fees for Service Paying agent fees Other: Investment management fee Total expenditures Excess (deficit) of revenue over expenditures Net increase effect of budget adjustments FUND FUND FUND 342 343 344 G.0 IMP. REF. G.O. TI REF. OPEN SPACE 20026 2002C REF. 2002D 27 42,780 0 27 42 0 5,080 6 36,410 3 4,530 600 1 2 0 9 13,180 37,010 17 29,600 (37,010) 10,080 i AGENDA REPORT TO: City Manager FROM: Finance Director RE: CARRY OVER OF 2002 APPROPRIATIONS TO 2003 DATE: February 4, 2003 —146mmWal gin F J: Jet '' S•ti�; ?.�;�$i7+ Rejected It has been past practice to permit the carry over from one year to the next of unspent monies . Y p es for specific purposes. This involves reductions in the 2002 Budget and corresponding increases in the 2003 Budget. p g Department heads have requested the following carry overs: 2002 Acct. No. Fund Amount (2003 Acct. General Fund $14,500 101- 301 -4480 (101- 301 -4480) AGENDA NO. Ac6on b coup For Fees for re- codification of ordinances General Fund 14,750 101- 116 -4480 Safety consultant services (101- 116 -4480) General Fund 12,600 101 -502 -4759 Curb and sod for new sidewalk on (101 -502 -4759) White Bear Avenue near TH36 General Fund 2 101- 604 -4600 Undesi nated capital outla g p y (101- 604 -4600) financed by donations for Nature Center Capital Improvement Projects Fund 95,235 405- 000 -4759 City landfill closure (405- 000 -4759) Fire Safety Projects Fund 26,315 420 - 000 -4610 Amenities for Gladstone Fire (420- 000 -4730) Station Data Processing Fund 33,640 703 - 118 -4490 Consultant for new hones stem p Y (703- 118 -4490) $199,425 Total for all funds It is recommended that the City Council approve these carryover requests. rY q hu PAFINANCEMORD\AGN \BUDGCARR.DOC i t s, i • AGENDA REPORT AGENDA ITEM Action by Council 1 TO • Date City Manager FROM Dennis Peck odied Rejected ' SUBJECT: Resubmission of Resolution 89 -2 -25 DATE: January 31, 2003 Introduction This department has discovered that the above cited resolution was not filed at Ramsey Coun ty in 1989 and we have also determined that its language was insufficient to properly retain utility maintenance rights for . the existing utility mains as intended. Background The Cope Avenue and Duluth Street right- of-ways (ROW) were vacated by the City ouncil on February arY 27 30 1989 in Resolutions 89 -2 -25 and 89 -2 -26. The vacation was at the request of adjacent property owner, Mr. Peter J. Schmelz, and included frontage on adjacent properties owned by others. The city determined. to enact the vacation action by implementing two (2) separate resolutions. Resolution 89 -2 -25 was passed in favor of Mr. Schmelz and his abutting property and 89 -2 -26 was presented by staff and passed in favor of the remainder of the benefiting properties. Discussion ..Sanitary sewer and water main surface and subsurface rights were not fully retained due to incorrect language. We have discussed the issue with both Chad Lemmons P.A. of Kelly & Fawcett, P.A. Law firm and with Ramsey County Land Records Department. We have been unable to determine if the city's resolution #89 -2 -25• as originally approved was ever even.filed at Ramsey County. Recommendation Approve the attached resolution, which corrects the language of the first resolution as written. Action Required A resolution should be adopted by the Maplewood City Council to correct and replace the original resolution 89 -2 -25. p g r j t { r ( r S r r r � r { j 1 1 ' i S CO A .� T E D i ...._� .: -.' r • • l• }ter '�� ��� J - _ f �. •t. f "E a se.m e bt ,. Z. , F = � ' ' ifs• • �•� • � i � - k r - - � :� a�v 1.. S � i Z -Va c ad_-..s.... ;...._._.. - .r..�.� _.. _........_�....._.._......�._.. _�_.-- _........�.._..�.. i i r r, •s; F. - " • :�� _�• E gyp r.,y;•� r :.vii • tie n street surface Ex�s9 - •� --- Rigffit-of-way no scale L at oc ion Duluth S t. C ope Av Av { i } Location Exhibit 1 RESOLUTION WHEREAS,' the City of Maplewood did meet and pass Resolution 89 -2 -25 on Feb. 27 1989 as initiated by City of Maplewood; whereas the City of Maplewood did not file said resolution with the Recorder of Deeds, Ramsey County, Minnesota. Whereas, said resolution was written and worded is such fashion as to not clearly one the intent b Y Y Y the City, and an amended version is herewith. submitted to correct and clarify the original submission. STREET VACATION RESOLUTION WHEREAS, Peter J. Schmelz initiated proceedings to vacate the public interest in the following property: The Cope Avenue right -of -way lying west of the centerline of Duluth Street. extended. And the west 1 /2 :of Duluth Street lying south of the North ROW line of Cope p Avenue thence southerly to a point 187 .feet thereof. WHEREAS, the procedural history of this vacation is as follows: ' I. A majority of the owners of the property abutting said street have signed a petition for this vacation. II. This vacation was reviewed by the Planning Commission on February 6, 1989. The Planning Commission recommended to the City Council that this vacation be approved.. 3. The City Council held a public hearing on February 27, 1989, to consider this vacation. Notice thereof was published and mailed pursuant to law. All p ersons present at this hearing were given an opportunity to be heard and present written statements. The Council also considered reports and recommendations of the City Staff and Planning Commission. WHEREAS, upon vacation of the above - described street, public interest in the property will ' accrue to. the following describe abutting properties: PIN 092922420009 - Subj to Rds & Esmts;' The W l 10 ft of Blks 14 & 17 & E 240 ft of Blks 1.5 & Blk 16.; PIN 022922430043 Ex N 30 feet; & ex S 174 feet; the W 225 feet of E 255 feet of Blk 10 & also the W 105 feet of E 13 5 feet of N 30 feet of Blk 10 all in Clifton Addition, Ramsey Y, y Count . Minnesota. NOW THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that it is in the public interest to grant the above described vacation on the basis of the following findings of fact L. The City has no plans to improve these streets. 2. The adjoining properties have adequate street access. 3. These street segments are not needed for area traffic circulation or emer enc y vehicle access. g 4. The properties can be better maintained and used if returned to private ownership. This vacation is subject to the following: g 1. Retention for public utility and drainage purposes the South 30 feet p p of East 30 feet of Block 15 in the N 1/2 of Cope Avenue and the East 3 0 feet of the North 15.7 feet of Block .10 in the W i/2 of Duluth Street, all in Clifton Addition. 1 r Agenda'. # MEMORANDUM Action by 'Council. Date TO: City Manager _d FROM: Ken Roberts, Associate Planner , , Mo ficd�.,,..,, SUBJECT: Preli r r��nary Plat Extension Woodlynn Heights Townhom Seven Teci e� . . -- ....mot LOCATION: West of 2175. Woodlynn Avenue i DATE: February 1, 2003 INTRODUCTION On February 1.4, 2000, the city council approved the Woodlynn Heights Townhom Number Seven preliminary plat for Patrick Kinney,. of PJK Realty. Mr: Kinney received approval for three, three -unit buildings. - These nine units would complete the Woodlynn Heights Townhomes development that was originally started in 1984. Refer to the maps and drawings on pag 2' 4. BACKGROUND On February 14, .2000, in addition to approving this preliminary plat, the city council denied a front setback variance request for this project. The city council also approved the site and architectural plans. Refer to the, minutes on: pages 5 -7. On February 12, 2001, the city council approved a one -year time extension for this preliminary plat,' subject to the February 14, 2002 conditions of approval. On February 11, 2002, the city council, approved a one -year time extension for this preliminary plat. DISCUSSION The applicant has requested .that the city council renew this preliminary plat. Mr. Kinney is anticipating submitting his final plat 'and beginning construction this year. The city council should renew this preliminary plat approval for -review in one year to check on the progress of this development. RECOMMENDATION Approve a one -year time - extension for the Woodlynn Heights Townhomes Number Seven preliminary plat. This plat shall be subject to the February 14, 2000, conditions of approval. p: se c2 n/w=i.lyn #7 . rev Attachments: 1. Location Map - 2. Property Line/Zoning Map 3. Site Plan 4. City Council minutes dated February 14, 2000 Attachment 1 V N V O WHI TE BEAR LAKE � Q � ( 1) SREMw0W CURVE Oak OA AV o � woo 7 3 AV H• $ Ir YOIA T5 IL 19 LAKE 19 V J = Y A►o��r � � . . 141 eoa 19 .:::.: � w�v�E vow �v : ��: CL LAKE FtA (P ) PlPNATE S7REET O ' MAN AV (ArSSAB/ AV) I fi i NORTH SAINT. PAUL slid I i2-2W j 4 N Attachment 1 COUNTY ROAD D 3. (x .►Ts 13.30 Zc. - PROPERTY LlNE /ZONING MAP 3 4 N loo 120 • =p• eo• �O' too At .,lac. .tf.c. 1 •s ac• IID. LO . 3Sp 10 �� S40 OHO 4 1'O 1p I I 11 V LIoz.� - - PROPERTY LlNE /ZONING MAP 3 4 N Attachment 3 PRELIMINARY PLAT, GRACING. EROS CONT RO AND UT PLAN FOR: PAS': FINNY • i88b1 vd�.�1 iaV�t'Xi4 - • Mapiswot�cl,wlN 55 1 0 1 Phond: �11J -3111 x 90.34 x ;ear• - x set s! x "Cot . : w 9!•s! z 965.27 r70.1,r x !00.50 ' e+el.tt x 700x00 a •ss.K xx a . 96aN X yq •s7>; •' sear 329.1 d! +�.. x x tlaM� N8'4 ,,... J . 41 :7o 40 40 30 ' ' 40 40 S6.x s. Sense ` ; x x ss.ti M121 x 167.93 ueo 1 ' x 7071616 � 971.27 .. x! 1 _ x p1.e0 i R - � j sr 1 x \ I x M.80 ,FX• X X 90.73 Xx -x .� `\ - K1.r0 - . 9ee. X •x. •\ ��\ Isom seas• (o►Lar tart!! •.. �'; sei.a 96%77 is I N Easanent Qac. No 95706-` owl x as !!an x swat 2 3; 5 a 6 4 . x :e S W7.3r m .... .' Keel 8.981 8,981 sq.ft. 6,690 sq.11. 8.92Q' sq.1t. 8;920 sq.tt. 6;690 sq 11 9,920 5 1t 8,.20. sq.It. 6•1690 sq 1l. 8,682 9% ft. 1..•. bt 1� x .• •: x307..9 r� ` \ 9u.K !sate os&" gain x 303.!4 ` * 61 10097 . I.rS 1 x . a, ... _ =;' C N Y !39.16 Q '. O 1 60. _ BO f 1.2 X x x y - ' �i s. rtt a�` (/�, •._: zs7 x lsr.al -�. Q � i.�..as� w•, 771.,3 x'i9aer" ; • • r •eLl1 M r / � 61.5 .. .. ..- ...... .. 63. : ro 9eb`w MV { TO8 - :9622 j :x TOW W` ,. 96iZcZ x TOO s 963.7 I FFE =:961.8 0 x !rt FPE �. 9828 FFE = 963.3 x 10.0 la r0 gets { •� ' x; 9eEJe iellx ,.� ! •'t. . • J 9.172 { l i+l•�i.ra _ fff fla9T s 93,7., � 9e1.p yep 1 � rf .1417 s9. ,gs le % x So. x { ~ X x 9s .ex • w x 9N.e se rsa» a x .. ,: ' . • • w I • 61.5' . • w a 9ezrr rey �� wio 62. 1630! r •r' < :': NLU 1171 6J. - ;7r.•.iRUr 041'� a: old �.. 12.184 LO . tr 1la1t sYa f » lets 16!16 K r�r Iwt !35:07 "737 - £a41Me lY y7. w, 1• - 7 97 � - �� Pie..M S' C.enr:. S�urik �'' a .� �" C - - wVwilt• »l.lo 9•n9e - T, , `•t - ,tKn,'? i ,.. 7 :4.:43 xr•: ''ii' _ _ �. Y _ v....r. 90.12. , tu t - _ ' . a \'- ::r . a' L, L„ . 's.:. ,ant•_ _ Sr . 7 '"''Y•.L�•"..f.� r` •N,t r, I:'., 1'fi. •►:ta' Y '1 =;4 >• Y, may, •.:•: f •t r tM•7• i . vi +.�•, 'ae ,a.f mk, y.• .� ?r`n •:';^+ �Xt<`•. ., •.::i:''• '�••t .• �• r T , � , � : '� «u`'�•'a''� •-r .'��1::c '.y,g ' _ .t .�PZC,•.n �.< �t f; ',r"L�,'s�'�ir�4i_ y` nar _`�.'' • '�' L: _ `+''� �hd; �7• y f •G..; ,yam � - ' i ' • • •?�"t� . -�. }•t.4.'' i rf .�� .?1'.y } � L iLV' r C ;.•t.:a. ' .� .1:a1 ow - -1 y !:r 0 `C'."'4`..,;\�a.• � ` '�1•'� L.. tB, 't ="f{ . .. .- .*�-� -� 'Or 'a ' � 4 �r � 14 jue`t ::a. �'��- up;,15 •.��: '. l:�i ., ��•�� .'.- •....�,, ia:.•� - :`i����• - J r fir:. .S S7 i, _Ci:�s S. c::(, �J?: `i`. tri`• •n,L). s♦ F:_ .,: ,iM�s- �,> ,7 ... i] . "t7'� � - S! ti' . - : � \.' • .• ' •5i • .� . :1. t S• �•� •• ti�f..`z ' •�..]` - �1• . ^�iR' ` ..�.ti .e,.. • tit•, :e('b -.�' 1`l' t:'�a c3.� i. - c. >w ' : •.�' �.t' ••� # "' ,��'..:° 'Lii:, ^= �I�,uaC t..,.•..::. • �iti Y :`•d•.r. ^.•�,'I 5s - - •ik: .:!!�,. , i�` ° -iv.YJ `• •. �J,.. 1 :- 7T11 ::� , ,t- i_ (�� m .'i - ... •�. ...; e. ^!:_ ,:.,1.5 -1: }l ?'�r -. .. 1 'h`..�.:. 1 • , -V.. ftyq�;s?t:. . ���f44f,,.. 1:i - -i SS..,, <.. , ti ' L ' %,' t �'"i.•:.. :'y :.�(rt {k :�'.c. :•:: ' ^,.- .n .:'`- -�•�., C •v',r , �� - ..rya =:�. f, �.•r•: -r ��b�,.. - •.- , k•- � >. ..i- t .i . is • • T : ` - .'`L' •r �S • ._r•'' ii:. .a` +i 7 <.•S•.: • , ?r'a ... r� ..F .!1 � +s. . ��= 1 I "a. ji , c ? ^ �� :!i_•.1- ' s' S. •i': f .i .`a. tea. �..,•,.`; ; _'t 4. .F.: �..•, i'� }:_ 1 _roti �,�:n•.,• ypp r•a i v`• ,:;�`.' ~� �?lr` .J. J .+.1 .. " _ .t.y'.•:xf> v '1. 1 . 1.•._ \I"[a : t .'t y ,. \.: - .L�::. • 1. � - `• N, 4+..•^;, .a: ;ia.. "C w'. • � ..td. M1 . t., " : 3 '• - +Ir !�, h r - ".:,F' :{ '� . .+f.. _ �`:. {i ..p •, ..1• b W • � t • . :t:' :':.�. fc. YT v i t. '_• +a. • �Y _ in: 1• .�.Cjf[ •:1: '•ri Y -. : ?�'rj',,'.- �•..'.`'s::.ti•::.Y , � )t^ SF :'•? "S'K •.:Z . • S: t=om• \4' k -c ' u � 4i f - .,?1 . - A''' _i` +. ^ : . l: ` ::5". - d�ir , .:i ° _ .•�- emu � � ` - v� 5c�• _ CF � 1 t <t .. d7::t:: Yt «.:55::• -.. ..7•.•.<k -��� . =.si at... _ '_ , a:: '' `a . ...r +n _ s . a ?C. � . ;.a. r� , � . r �`• <a ,�.:5, -� � ".ijy'I.a<. z , s�.,, •' s ri• . a �j^::; 4 3.`3'1 =l.• •K'h, •': r_ • - ' 'f : >;s3:' ,.�L.• 2,• b \L w . �•y�,• ::���,� � 'a. nw_" � � t .,�_� , :.§S ��.- .:�::: ' ..i... • xn • •., ,. ". . .,.y_ c =». _ �F .... isir.�`: Y:•5J • ' �!' i .Crr s . cr. .:ta i- .l;,c' ;_• -v., : ..Ir _ ;`f;'' i'.t•,._ `::'. T�. •.. {. n_. ..0 .55:4; `. "'1 ele.a.f+.a TM . M• 44 4 N MINUTES MAPLEWOOD C; TY C;UUNC;IL Attachment 4 7:00 P.M., Monday, February 14, 2000 Council Chambers, Municipal -Building Meeting No. 0.0 -03 2. 7:10 P.M. Woodlynn Heights Townhomes No. '7 (West of 2175 Woodlynn.Avenue) a. Mayor Cardinal convened the meeting for a public hearing. b. Manager McGuire introduced the staff report. c. Community Development Director Coleman presented the specifics. of the report.. d. Commissioner Paul Mueller presented the Planning Commission report: e. Boardmember Matt Ledvina presented the Community Design Review Board report. f. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: 1. Mark Leigh, co- applicant, 25766 Loften Avenue, Chisago City 2. Patrick Kinney, applicant 3. Dorothy Arko, 2181 Wood Avenue g. Mayor Cardinal closed the public hearing. ` 1. Preliminary Plat Councilmember Koppen moved to approve the. preliminaryy plat date - stamped December 3, 1999 for the proposed Woodlynn Heights Townhomes No. 7, subject to the applicant complyin with the following conditions: . • 1. * Obtaining the city engineer's. approval of the final construction and engineering plans. These plans shall include grading, utility, drainage and erosion control plans. The plans shall meet the following conditions: a. _ The erosion control plans shall be consistent with the city code. b. The grading plan shall: (1) Include proposed building pad elevation and contour information for each home site. The lot lines on this plan shall follow the approved preliminary plat. (2) Include contour information for all the land that the construction will disturb. (3) Show all proposed slopes steeper than 3:1 on the proposed construction plans. The city engineer shall approve the plans, specifications and management practices for. any. slopes . steeper. than 3: 1. 2.. Paying for costs related to the engineering department's review of the construction plans. 3. Signing a developer's agreement with the city that guarantees that the developer or contractor will: a. Complete.all grading for overall site drainage, complete all public improvements and meet all city requirements. b. * Place temporary orange safety fencing and signs at the grading limits. C. Provide five - foot -wide drainage and utility easements along each side lot line between buildings and along the west and east lot lines of this addition. d. Extend the five - foot -wide concrete sidewalk from its current location to the west lot line of this townhouse addition. e*. Provide for the repair of Woodlynn Avenue (street and boulevard) after -the developer connects to the public .utilities .and builds the sidewalk. 4.. If the developer decides to final plat the preliminary plat, the director of community develop Y p may waive any conditions that do not apply to the final plat. 5 .. * Submitting-the homeowner's association bylaws and rules to the Director of Communit Development. These are to assure that there will be one responsible party for the maintenance of the private utilities, driveways and structure. 6. * Providing a written statement from NSP and Amoco oil Company which allows the radin in the g g easement that the developer proposes. *The developer must complete .these conditions before the city issues a. grading permit or approve the final plat. . .. pp : Seconded by.Councilmember Collins Ayes - all 2. Front Setback Variance Councilmember Koppen moved to deny a Variance Resolution, - denyinRa seven -foot setback variance for Woodlynn Heights Townhomes No. 7. The Council is denying the variance request because there is no unique circumstances or hardships to the property. The building and parking can be constructed and meet the required setbacks. Seconded by Councilmember Wasiluk Ayes - all 3 Design' Approval Councilm ember Koppen moved to approve the plans date - stamped December 3 1999 for Woodlynn Heights Townhomes No. 7 based 'on the findings required by the code. The developer Patrick Kinney, shall do the following 1.. Repeat this review in two years if the city has not. issued a building permit for this project. 2 . Before getting a . building permit the applicant shall: a. Submit a grading, drainage, utility and erosion control lan to the cit �en ineer for approval. p Y g pp b. Submit a revised landscape plan to .staff for approval. which incorporates the following details: D (1) S even spruce trees, two clumps of birch trees and six low growing shrubs in the front yards on each side of the entrance driveways for each three -plex. (2) The. spruce trees must be at least six feet tall and the. birch at least 2 1 /2 inches in caliper, balled and burlapped. (3) The plantings proposed around the front of the units shown on the landscape p lan date stamped December 3, 1999, shall remain on the plan. (4) In addition to the above, all front side and rear yard areas shall be sodded (except for mulched and edged planting beds and the area within. the NSP easement) and an in- -ground lawn irrigation. system shall be installed for all landscape areas (code requirement): _ (5) No landscaping shall take place in the boulevard and the boulevard shall be restored with. sod. C. Stake the NSP easement line and the front. and. side lot lines with survey irons. d. Revise the site plan to increase the driveway turnaround setback from the east lot line to five feet (,code requirement). e. .Present a color scheme to staff for approval for each building. . l 3. Complete the following before occupying the building: a. Replace property irons that are removed because of this construction:. b. Restore and sod damaged boulevards. Sod except areas all. landsca landscaped t for the area within p p the NSP easement which be seeded. C. Install an automatic in- ground irrigation system. d. Extension of the five- foot -wide concrete sidewalk to the w est lot line of this development. 4. If any required work is not done, the city may allow tem ora occu� anc y if: p rY p Y a. The city determines that the work is not essential to the ublic health safety or. welfare. P � Y b. The city receives a cash escrow or an irrevocable letter of credit for the required work. 'The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landsca ing P shall be completed by. June 1 if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. 5.. All work shall follow the approved plans. The director of community development may Y p Y minor changes. Seconded by Mayor Cardinal Ayes - Mayor Cardinal and Councilme . y y mb ers Koppen and Collins Agenda # MEMORANDUM Action by Council TO: City Manager Date FROM.: Ken Roberts, Associate Planner ,. Endo1 41w SUBJECT: Conditional Use Permit Review — Carriage Homes of Maple Hi11 ® i ���d LOCATION: Parkway Drive and Maple Hills Drive Rej ected DATE:. February 1, 2003 INTRODUCTION The conditional. use permit . (CUP) for the Carriage Homes of Maple Hills planned unit development (PUD) is due for review. This CUP is for a PUD for a'100-unit town house development. Refer to the maps on pages 3 -5 and the city council minutes starting on page 7.. BAC On February 25, 2002, the city council approved the following for the Carriage Homes of Maple Hills PUD: 1.' A conditional use permit (CUP) for a planned. unit development (PUD) for a 100 -unit housing development. (Please see the site plan on page 6.) 2. A variation from the city code to reduce the required street right-of-way width..*The developer proposed public streets with rights -of -way from 60 feet to 50 feet. 3. A variation from the city code to reduce the required street pavement width. The developer asked to reduce the width of the street from 32 feet to 24 feet from gutter to gutter: 4. The preliminary plat to create the lots in the development. 5. The desi n .a roval of the re plans,' including arch' 9 pp p a p g itectural and landscape plans. (See the city council minutes starting on page 7.) On September 9, 2002, .the city council approved the final plat for this development. This p lat created the lots for the town houses. DISCUSSION Centex Homes is progressing with the construction of the town -houses. Since construction is underway and will not be completed until later this year or next year, the city council should review this permit again in one year. This review will give staff and the developer a chance. to ensure that the project is meeting all city .conditions of approval.. RECOMMENDATION . Review the conditional use permit for the planned unit development (PUD) for the Carriag Homes of Maple Hills again in one year or sooner if ' the owner. proposes a: major change to the site. p:sec1-7 /Carriage Homes. CUP. rev. doc Attachments: 1.. Location Map 2. Property Line/Zoning Map 3. Final Plat 4. Site. Plan 5. Council minutes dated February 25, 2002 Attachment 'I Gervals. Lake 2640N COUNTY I PLAZ4 CIR 2 ALVARA DR @ 3 BELLECRE ST DR PALM tn Perk Trailer 0 4 DEAUVI OR CT. PALS C19. Court 5 MERIDIAN DR w 2 Ce 5 3 Q CONNOR Q C DE V4 AVE. 22 LLJ LU C BROOKS 0 Ld < —j S 240ON AVE E. ' G p 0 Co. RD. B2 L0 e IL V) 'COP LARK VIKING DR. Keller @ D 35E. n ARK AVE. Uj Lake:4. Co . RD. 11 LAU 11E RO.11 fl 4C Z 0- v , 'tv -j w 0 LLELAND:] z LAURIE In (.n V) a - T.� a<. 25 o J BURK CT. 77mber. BURK P Park E OC pw* iEL AVE. �,, Q o CL AV E. DR�IDGt 0 M . . . . . f W, (n Oe rrll ne BELMONT N VE in Q [BELMONT ___LN. Lake 0 in -j I SKILL AV I SKILLMAN . of SKIL N AV. D KEN OOD Z SH ; a: LN. Z AVE. EL o co w z LiJ G75- MT VERNON AVE. z w TRA IL d Uj 10� a Roseiawn W 0: IM: nkek Park Par* Park (n ROSELAWN AVE. -j 27 a, BE LWOOD AvE. ELLWOOD ii q w w F E NTON AVE 0 w U ER Z W at Uj W . 0 Ix T�m w GO % < z 0 FRISSIE Wo RIPLEYJ z L CL (n Hills . 0 D . RIP (n A AVE.. j S WAY (n RIPLE AVE. GA PH ST. Uj Cn CC ound 0 J M z & KINGSTON�ZAV -%-*, 0 L k z a. ::r- 0 E p M \I-- Lake -Y 0* z All U. Zj f z P RICE ujAV Q Phalen w AVE. ST. PAUL LOCATION. MAP PROJECT SITE 3 KOHL �op 0 S' C J411 c7r. NOR A V E . 4 Attachment 2 . N ( -� t 1 4s) v; • v 8' , b a'• ,� ! 3) A + 12 ��O fA no Total ; � sa 4%, _ 1 o a c zb.s 16 0 7 21 o! -- —�— 13 / " ;Q . sS _ $ 15 (4S C 3z � �( 6 / !S � � z 26.85 —►�9 � .ZI U► so 16 ul 476.44 1 560 O ( 1 r 2s ' _ - 130_ 'S '�/[ -sn• t i A Ise L 7 �o \�O Z6 B \, A in ti M 2O C% . -0 T�. ' � Z »f. � to � • by M 1 •N•r1E I y t 4.3 2) . �, ,P IN .� i . - 1 ° �'� s too 1 '� ! - - W AY Tom' GATE } �.•,, ', • } � � ...;�• .1.27 ac. - ,s ue_ . 3) C54 --•1 r O •a r �: •. R 333:6 �. 4l.2 " 1 - - -.: .; T -•. - - - ' -- z"' �j i >��� f`'A �• � • I • I I I i !•J �: 115J. , •,�` 9O3 Orr � 1 // 11� 1 No '` I ` -Z1 .23 2'4 ?5 1 26 27 28 1 29 "_' � " 2 V/1CA Doc 1 143795 '! -:k -11 .� •- ,. L �� / '/ r , ' y , y •\ / 111• '� I r fn o .. 17 14 I 1 !z -! 111I0 i 9 ' �If� C __ • } • ♦ • y :Y a :r, .• • ,r 4 �j.1� ..�: , M. X. dn � . .. � .. `'SAC: ':.• t,�r¢,�,�rr, •: •,% ',1 '•� } n 1 ' } • L ' • .5.�;{? ^',. ' �'• ` }'fi k'+ '�' 4x ,. ^•' '• "• ..y ' ` I ... .. � COnj I ®0.:7q "v •wr,: }.Y ; ^S �.; }' f ' ..o + No ZQ¢ IUly'1 D Zoo t �' 1 (4�C p � / ,, � ac. O o z 1.0 N P - -. VACAT S D `19, U o• 2 y �• i b�0 `o , _i' a�• � � 1 81 F� E B 'R E W ��. Q w C E M E T ER Y 1. r C 1) .. .1 a P L A oo �,,� 0 6 coos. ` �'7 3 i LEGEND T A 0 v � E � ,� ,N _ � ' Q 4� . 0-tot� R� Z� 0 ��• 5 — a•• '*I.1RO' E '� ��I I�1 9 1 9 Zo 6� (2r) 7 =i C RESIDE �- - NCE � z9r. as 43.1 s 4,8 ' n) ,• — + 3 3 o ao IQ1 - SINGLED � .. R-1 - WELLINGS -= a , e �z2. X30 LARPENTEUR AVENUE y - AVE? R -3 = MULTIPLE FAMILY RESIDENTIAL t -- - -- y BC = . . BUSINESS COMMERCIAL �I I BC(M).= BUSINESS .COMMERCIAL MODIFIED SAINT PAUL PROPERTY LINE I ZONING.. MAP PROJECT SITE 4 4 N Attachment 3 Is CARRIAGE HOMES .OF MAPLE HILLS • � i•iiia;'IE�Ar:.i:i, s7. ?1•.:,}� .. �;•.IJi.T ST E. iyAt?iEE RA113 'tl STATE i' }sraPlEgQTr. �.wou4 5 t. vwt r s"u 7 1 574 IN NE RKr1Y I 111 r r Apr or 11or uK of THE ,'`, . _9W71a 60 ' ' _ .7 1 r�.7 • _ i °yF'49 E �� f] r Jp7d!- ^"i 1 —1 11 / I L7/ .74e2 4. _ BRC 128. 3 16']t'E `�yfn06 .02 °0911• \ ° I 5 y �740� g3129.54 _\ '7 ° a rr , hlrS. h4:11.17 i► ? -• •. y \ 1 �n.�°R YMAf{ WO R- m by e /�� ururr tA�loer ,•. I . _ it / / \ r •S — d.ss•srwrM�r e:;' - / �7� :; • yi/ ^ �( /' Cr \ / / I 1 wET .t: \ \ I i•i� IL I.,y'y,' �4'' — ' i \ \ // / . LAND 7 7 _ \ ' M AA(� `\ / \ ��a /. w . • -'' • J 2 (• Q� �• — — \ ' `I. r_i 1 J - 4, /. 1' !,:- v \ tRn WET OUTLOT B \''+4r / ,t46 �\ �` / /. \ 7aossa71 •c;� ,�/ ; • : / / - � LAND 1 I 1_, I �,. ,. -'_ �\ t' c I v •�1= .� ,� y , \ / \ 2 � ,'' _;.•� / Cj� I \ 1- C: �',,•_ I v 3 aT o 7rLSnAalalr Donor, \ / 1/i.1 ^� 1 • �� - \ \ v \ \ �� / �4/ / „�- 24 E J I�oN rrc CAAWAOr 'd A NM °t R ' S u7ulr EASnwr \ i u? �� / 46, 4,T \ y \ ,•:, \ 5 a / / ; - z>.0o N57°14'rs w _ I a ��� / / \ 3 .�� 14x7- ° %- Nets ° 4+ ]e ; 2 'w 1 ; 260 J �' / \ �' % i , — sB.�e n big EASr 7N[ of LOY 4--' WET Noats eAeoeN tors er• I \ lW / —I �^ LAND \ \ v r�16'tl scum ratlC a• cor 4 / k_. WOO is °Aeon tors ' / Far 3/4 INCH 7 23 v NION FIVE _�•sT R I woumir01rr Ou7LOr C `. T FL INGHr.H+ "� ci 15 ° I I e 6•m v�`. I !s A ry EA Ct AlO \ \ Q� \ �� 4 / f ,: • I .... I r !_!) ,,, �► r i /�c ,° • : \$`tr. \ _ OUTLOT C q' \ `� \ _ e — — / " ;,,�,,� \ \ ..' \ \ oUTwT D/ i \ \ `' ' � y \ \ / WET L . _ L _ J -- „ • I 1t t . _ _' _ ' �4� T — 1 i ''• '� \ LAND \ \ / .MOSTIm" caw" OF Lor rx rs \ rarsr rove AArgr cvu.7r / T- r .�:� .r..... .. i<I Z I W I — _ K 1 / G / / I / / I \'\ y/ • \ , \ \ / ' �w 3'�8 /ff�f \. \ uj $ \ / ul -- — — — — — — — — I — \$�•; -- \ C TL G-- w INCA . ' •� e`' ••� ; ( , , : .. .. s , •j ( I �, I , , : 'C 1 N7, _�- , ' M • ,1, : ;' 1446 1 V—Sw G low, 2,•77 _�_ t y s•� , .i } , I L _ _ � sLts — — _ _ _ _ _ /� _ J _ L L.. — _ ° — — A �� s— — -FN7t bo—` —yG ;'nsao OM) ,; _ lol ^ iTi ?i•i=F't'i �� / -iAFr: sT 4 P: EE7 A A.TED) sM °7► <P/ /:� urAlwae Awo- � /� ° °/� � �.. _ _ `'L.;' � 45V 9 / _._AT_i:_/ - -?5 -G ii — — q — _u7urrusoo+r /- °'6'b 9 / . 11 .rxs' a 6 / ':ln r ^i:E ^ 9 i I / •• / ��°rro A � ml'A6'ts \ � '5 , } f H ? ' 9 ° te 3 r �,�r Nor•' \ 41 DRI VE Namoe r,aAal4r NAYnsma , I • • - / _ .. / •' ,�/ o/ / ` i' �I ztaN lt. Nbtylong A tFuu lres mw ST.) g I / / / '► \ o ' I �'�':+.. d i 2 N71• 7 / , O, / •', 1, ' 1 6.5. / y/ / •• : . N�00 -- ` oT /~• .... .... loL_ ►�• — � -. ;R ,� �i I•>ILN a% J: ,..p ' ` ° 1 / ,ti9 / P •tri a.� <' -L_- ' / ..... •.. ..... I,y ,740 o r4i.17 �" �- � ,[_ � / / 1 � u :_ �: -� .= r / ,f .y �'J°:ry• .�,; '' / f 1 „MI_ 1 17 • u06Yf 5;7.40 Ckl tip/ �o� tQ >E I \ / •/ ` , '��o�E / / mwA°c ARC u7urr EASEMOVIS Ab / <+.j, o / . / ANE sr4°rr • • \" / / \ I / / _ >• r AV �y fs �:6har 290 jy ;D S $ % 1 L°1e 67,s t� ?� J4.27 o {�•-i ADJp :W SIOC UIES ice / OTNERWISC INDICATED, 10 FYFT . 7 i /.). 1 0 50 100 150 ' 17 21 01 ','S,C•12'OD•R I N Lor x, _J $ . ; J roon[s oAeool LOTS S0UIWASIMir rN4r 0r-- -1 Q y t X Goa 5W 17, _, tar z Noaac's eAeo[N to FS `. /� ° ,�" •G. �' / OftLi HOLE r i , IM ROUND 1 / SCALE IN FEET SCALE I VICH . 50 F EET ' . • .• LOT . I�<' - -- I ' "11ooAC's oNrool LO75•`• fASr OM) '1 AIOLW(S GARDEN tors 7 i +• / LfnNr r40ARD i �� ` N6eh2TpT. _ i2a ':, •1s ._ _ _ _ _ _ _n_r N— es•FStoot — — — — — — 'L ' ? 4.07 _ _ --y / '_ _ J _ - J �— John Oliver dI Associates. Ina Q N : ..Attachment 4 • / __- - - - - N- - �• T - _.N__- _w- N�: :'•.... -.N -- 4 GATEWAY .. .. .. ............. -. .._.....;��.. . --------- , - �,_ OTA __N-- N--- *- -�-- :. :--- -- ---- _,t- - - - - -- see' MINNES N - G • - OF . N�•- _N - - - -- - f X ..... it Do Nw7rmv Now ST ' - N -- _.NN ---N -- - -.�•------ -- N_N----- -* - - -- -- _.M -- • 11111 I I -�- .► I . SPACE AftFJ1 /' \ ``►` ;' I* .. / , \ LOT 4 \ >rler '�, �. 10 ywr e. uNlr o , „r,,. `'. MC • % , I A. qL 10 UW' or L. 764M Or � I�l ow► •uw,� ♦ �` �/ .. ( - • _ •j �o tlNff a Jars 8 X Cop ci 10 UW 7. 7 -T I F .� s .� _ ads •�. . 4 129 �_ z $ «�. ���, 2 �. : --�, \ .* l N T 8 ILT 3 10 UW \ 1 2 �- BLOCK 1 1 \ O O L , ."' ` 14 9 1 8 r 2ND PLAT `'� r 1e , �� / I 6 1 075 J L WIN 7 -a 4 - KING_ST_ON AVE. >io uNfr a L _ r n,a _ �$ 1 ess�s r 10 U�t a t ' — 1 .�� • tA1� - - �� ' / (NOT BUILT) •.;r' .. �. ._ / _ 4 UMr c MOUNT ZION _ seiner f "A"• • HEBREW R Bw, e. �Y sr •✓ .wr4 p e1.. CEMETERY -� ,� , — tq VNR ; . - ""._... // W. paw _ Is PLAT A W ft R a, o f �, w• ae�. ti �� .. w b is w 1 71 anoe der Poor eos.*r ; \ "`� V06 W OW 4S MACON ` 1 q- 1 taNrril i •Ke BENNING.OP4 WOODS --' -. ;f,�, a !tom Nam* lag At \ NN4 � tft� SURVEYED o►+ -srrE tso TYPK'J,L WJIDlKi DETIIK. T tc °T TA" l i. wo 7 8 4 .j %7X7a< • ` . TOTAL EXISTINO TREES /A4. DENSITY 74 TRE2� /Al;. Toter eke one 20.42 PROPOSED TRE oaws ' TOTTAL�PROP T�REf3�AC, DE 7.34 TRfE.S /AC \� Tota q soNrq �( ES/UNT 0.7 TREES/UNR RECEIVED'. Proposed toning R-3(11 PUD (TREES TO BE IN TAIW D eY BUILDER) \ swam Allowable �t� Nm�. to moues unks /grads ocn '• N ffff ►oln to public .aten, Allowable nor d t�!!a 21 J unM 1 1 Steep Nopee t 27i & over SO' BIT. Prop. no. of unlb 100 units 2.0 Bf. . BASE ' red lnon 1 emit by My etaK p densibr 4.9 lowrV+ouae unite/oen Zentnnqq Ordlnanc� open space crew) nes) 10.26 oc. (SD.tln e, AN Ai0CRE • • PUD nqd. for townhouses with over 4 unke /bldg. (Sec. 36 -574). No. s treet peridng erw etch) 73 parldng stalls 2 (S1ApNO BASE (VE RIFY W/ S0 E ) DR.) • TNr width 2E7' NO. quest paridng �of1- slrset) 24 portdrq deft ORAINT" AT EACH CO (1 WAY) • Ism 50% open space nqd• • UN Cl. N std. Mstsod of d. V (per Shoreland Std,) (Zonlrq Orel. Sae. 3hS66(b)(1)a. Li N MINUTES Attachment 5 MA,PLEWOOD CITY COUNCIL 7:00 P.M., Monday, February 25, 2002 'Council Chambers, Municipal Building Meeting No. 02 -04 2. 7: p.m. Carriage Homes of Maple Hills (Parkway Drive) A. Conditional Use Permit for Planned Unit Development B. Code Variation —.Street Right-of-Way Width C. Code Variation -- Street Pavement Width D. Preliminary Plat E. Design Approval a. City Manager Fursman introduced . the staff report. b. Associate Planner Roberts presented-the specifics of the report. C. - Commissioner .Gary Pearson presented the Planning Commission Report. d.. Boardmember Matt Ledvina presented the Design Review Board Report. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: . Richard Hocking, Attorney representing Bridgeland Development Company*. Peter Knable, Project Engineer Steve Nelson, Bridgeland Development Richard Currie, 193 7 W. Kenwood Drive, Maplewood Carolyn Chesebrough, 1805 Arcade Street, Maplewood Jim Stuckenschmidt, 907 Frost Avenue, Maplewood Lyle Nelson, 3 CherokeeAvenue W. - #412, Maplewood Bob Malmgren 721 E. Larpenteur Avenue, Maplewood Ferdie Kaczka, 721 E. Larpenteur Avenue, Maplewood Jan Christison, 1203 Parkway Drive, Maplewood Adolph Palme and Mother, 1721 Arcade Street; Maplewood Pat Blank, 711 'E. Larpenteur, Maplewood Carol Hackelman, 735 Larpenteur Avenue, Maplewood Pete Boulay, 1100 E. County. Road C, Maplewood Peter Knable, Project Engineer, Second Appearance Steve Walbreak, Centex Homes f. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to approve the following Conditional Use Permit resolution for a Planned Unit Development for the Carriage Homes of Maple Hills development on the north side of Parkway .Drive on the site of the Maple Hills Golf Course. Approval is based on the. developer paying all reasonable costs for the City's Traffic Engineer to- analyze the Parkway Drive entrance and the developer shall impalement the Traffic 'EnLyineer's recommendations. to the satisfaction of the Citv Engineer: 7 RESOLUTION 02 -02 -020 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Mr. Steve Nelson, representing Bridgeland Development Company, applied for a conditional use permit (CUP) for the Carriage Homes of Maple Hills residential planned_ unit development (PUD). WHEREAS, this permit applies to Maple Hills Golf Course property for the Homes of Maple Hills .PUD north of Parkway Drive and Larpenteur Avenue and west. of Highway 61 in Section 17, Township 29, Range 22, Ramsey County, Minnesota. (PIN 17- 29- 22 -44- 0009.) WHEREAS, the history of this conditional use permit is as follows: L On February 4, 2002, the planning commission recommended that the city council approve this permit. 2. On February 25, 2002, the city council held a public hearing. The city -staff published a. notice in the paper and sent notices to -the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit, because: 1 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that. would be dangerous, hazardous, -detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular 'traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, 'drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the..site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to -the following conditions: 1. All construction shall follow the plans approved by the city. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes . to the 8 plans. Such changes shall include: a. Revising the grading and site plans to show: (1) The developer minimizing the loss or removal, of natural vegetation. (2) All driveways at least 20 feet wide. If the developer wants to have parking on one side of the public street, then that street must be at least 28 feet wide. (3) All parking stalls with a width of at least 9.5 feet and a length of at least 18 feet. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline.for one year. 3. Have the city engineer approve final construction and engineering plans: 4. The approved setbacks for the principal structures in the Carriage Homes of Maple Hills Townhome PUD shall be: a. Front -yard setback (from a public street or a private driveway): minimum - 20 feet, maximum - none b. Front -yard setback (public side street): minimum = 20 feet, maximum -none c. Rear -yard setback: 50 feet from any adjacent residential property line . d..Side -yard setback (town houses): minimum - 20 feet from a property line and 20 feet minimum between buildings. 5. If the city council decides there is not enough on -site parking after the town houses are occupied, the city may require additional parking. 6. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing. unit at the time of the building permit for each housing unit. 7. The city council shall review this permit in one year. Seconded by Councilmember Juenemann Ayes -All Councilmember Koppen moved to approve the following resolution approving a city code variation to have a 50- foot -wide street right -of way instead of a 60-foot-right-of-wa y for Maple Hills Drive in the Carriage Homes of Maple Hills: RESOLUTION 02 -02 -021 STREET RIGHT -OF -WAY WIDTH CODE VARIATION RESOLUTION WHEREAS, Mr. Steve Nelson, of Bridgeland Development Company, requested a. variation from the city code. WHEREAS, this code variation applies to the Carriage. Homes of Maple Hills PUD that is north of Parkway Drive. and Larpenteur Avenue and west of Highway 61. 9 WHEREAS, the partial legal description for this property is: In the S.E. 1/4 of the S.E. 1/4 of Sec. 17, T.29, R.2.2, Ramsey - County, MN. (PIN 17- 29- 22 -44- 0009). WHEREAS, Section 29 -53 of the Maplewood City Code requires that local residential streets have 60 feet of right -of -way. WHEREAS, the applicant is proposing a local street in the development with 50- foot -wide right -of -ways and reduced street pavement widths. WHEREAS, this requires a variation of ten feet. WHEREAS, the history of this variation is as follows: The Maplewood Planning Commission reviewed. this request on February 4, 2002. The planning commission recommended that the council approve the proposed code variation. The Maplewood City Council held a public hearing on February . 25, 2002. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and to present written statements. The council also considered reports and recommendations from the city staff. NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council. approve the above- described variation subject to. the city engineer approving the construction plans. pp g p Seconded by Councilmember. Juenemann Ayes All Councilmember Koppen moved to approve the following resolution approving a city code variation for a 24- foot -Wide public street (Maple Hills Drive) in the Carriage Homes of Maple Hills: .RESOLUTION 02 -02 -022 STREET PAVEMENT WIDTH CODE VARIATION. RESOLUTION WHEREAS, Mr. Steve Nelson of Bridgeland Development Company requested. a variation from the city code. WHEREAS, this code variation applies. to the Carriage Homes of Maple Hills PUD that is north of Parkway Drive and Larpenteur Avenue and west of Highway 61. WHEREAS, the partial legal description for this property is: In the southeast 1 /4 of the southeast 1/4 of Sec. 17, T.29, R.22, Ramsey County, NIN.. (PIN 17- 29- 22 -44- 0009) WHEREAS, Section 29- 52(a)(9) of the Maplewood City Code requires that local residential streets shall be 32 feet in width, measured between faces of curbs.. WHEREAS, the applicant is proposing a 24400t -wide public street with no parking on both sides of the street. WHEREAS, this requires a variation of eight feet. WHEREAS, the history of this variation is as follows: 10 The Maplewood Planning Commission reviewed this request on February, 4; 2002. The planning commission recommended that the council approve the proposed code variation. The Maplewood City Council held a public hearing on February 25; 2002. City staff published a notice in the Maplewood Review and -sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and to present written statements. The council also considered reports and recommendations from the city staff. NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council approve the above- described variatio.n.subject to no parking on the street that is less than 28 feet wide and the developer paying the city for the cost of no- parking signs. Seconded by Councilmember- Wasiluk Ayes -All Councilmember Koppen moved to approve the following resolution of the preliminary plat for the Carriage Homes of Maple Hills: Seconded by Councilmember Juenemann Ayes -All Councilmember Koppen moved to' approve the Carriage Homes of Maple Hills preliminaryplat. The developer shall complete the following before the city council approves the final plat: 1. Sign an agreement with the city that guarantees that the developer or contractor will a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. C. Have Excel Energy install Group V rate street lights in at least 10 locations - primarily at street and driveway intersections and street or driveway curves. The exact style and location. shall be subject to the city engineer's approval. d. Provide all required and necessary easements. e. Cap, seal and abandon any wells that may be on the site, subject to Minnesota rules and guidelines. f. Pa y the costs related to the engineering. department's review of the construction plans. g. For the trails and. sidewalks, complete the following: y (1) Construct an eight- foot -wide paved public walkway from Maple Hills Drive to the Gateway Trail.: This trail shall be in an 18- foot -wide trailway or pedestrian way or in an easement. (2). Construct a six- foot -wide concrete sidewalk between Maple Hills Drive and the pond in the center of the site. (3) The developer shall build the trail, sidewalks and fencing with the driveways and streets before the city approves a final plat. (4) The city engineer must approve these plans. 11 h. Petition and work with the city for the realignment of the sanitary sewer and the installation of the sewer lift station on the site. This sewer proj ect also will require an assessment agreement between the developer and the city to compensate the city for the benefit the developer receives from the city sewer construction. 2.* Have the city engineer approve final construction and engineering aps. T hese laps shall include gP p grading, utility, drainage, erosion control, tree, trail, sidewalk, driveway and street plans. Specifically:. a. The plans shall meet the requirements of the city engineer, including the comments and requirements of the Assistant City Engineer as outlined in his memo of 1- 29 b.* The tree plan shall: . (1) Be approved by the city engineer before site grading or final plat approval. (2) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. (3) Show the size, species and location of the replacement and screening trees. The deciduous trees shall be at - least two and one half (2 1/2) inches in diameter and shall be a mix of red. and - white oaks, ash, lindens, sugar maples or other native species. The coniferous trees shall be at least eight (8) feet tall and shall be a mix of Austrian Pine, Black Hills Spruce and other species:. (4) Show no tree removal in the buffer zones or beyond the approved grading and tree limits. (5) Include for city staff a detailed tree planting plan and material list. (6) Group the new. trees together. These planting areas shall be: (a) near the ponding areas (b) on the .slopes (c) along the trail (d) along the north and east sides of Maple Hills Drive to help screen the proposed buildings from the neighbors (e) along the south side of the site to screen the development from the existing town houses to the south The developer may use the tree groupings to separate the different types of residences. (7) .Show the planting or transplanting of at least 74 trees after the - site grading is done. C. The street, trail, sidewalk and utility plans shall show the coordination of the water main locations, alignments and sizing with the standards and requirements of the Saint Paul Regional Water Services (SPRWS). Fire flow requirements and hydrant locations shall be verified with the Maplewood Fire Department. d. Revise the design of the entry road into the site (Maple Hills Drive where it meets Parkway Drive) so it is as far south on Parkway. Drive as possible and so it has a left-turn and aright -tum exit lane. 3. Pay the costs related to the engineering department's review of the construction. plans. 12 4:. Change the plat as follows: a. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear .property lines and five feet wide along the side property lines. b. Show the wetland boundaries on the -final plat as approved by the watershed district.. c.. Make as many of the property lines as is reasonably possible radial to the. cul -de -sacs or perpendicular to the . driveways and street right-of-ways. d. Show the trails in publicly -owned property or easements. The developer shall record with Ramsey County a separate deed -for the trail that will connect to the. Gateway Trail. 5. Secure and record with the final plat all required easements for the development. These shall include: a. Any off -site drainage and utility easements. b. Wetland easements over the wetlands and any land within 25 feet surrounding a Class IV wetland. The easement shall prohibit any building or structures within 25 feet of the Class IV .wetland or any mowing, cutting, filling, grading or dumping within 25 feet of the wetland or within the. wetland. itself. The purpose of the easements is to. protect the water quality of the wetlands from fertilizer and runoff. They also are to protect the wetland habitat from encroachment.. c. Any easements the city may need for the. realignment of the sanitary, sewer or the construction of the new lift. station on the site. d. The easement for the trail between Maple Hills Drive and the Gateway Trail. 6. Record the following with 'the final .plat: a. All homeowner's association documents. These documents must assure that there will be one responsible party for the maintenance of the private utilities, driveways, signs and structures. b. A covenant or deed restriction that prohibits any further subdivision or splitting of the lots or parcels in the plat that would create additional building sites unless approved by the city, council. c. For the. property at 905 Parkway Drive: (1) All agreements between the developer and the property -owner of 905 Parkway Drive for changing the parking lot of the office Building and for any changes to the existing ingress and egress agreements. (2)'The deed that transfers the ownership of Outlot E to the owner of the property at 905 Parkway Drive. d. All wetland, drainage, utility and trail easements: . e The applicant shall. submit the language for these documents, easements, dedications and restrictions to the city for approval before recording. These are to assure there will be one responsible party for the 13 maintenance of the common areas, private utilities, driveways, signs and structures. 7.' The developer shall complete all grading for public improvements and overall site drainage. The cit engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. 8. Obtain a permit from the Ramsey- Washington Metro Watershed District for grading. If the developer decides to final plat part of the preliminary. plat, the .director of community development may waive any conditions that do not apply to the final plat. The developer must complete. these conditions before the city issues a grading permit or approves the final plat. Seconded by Councilrnember Juenemann Ayes -All Councilmember Koppen moved to approve the desiR'n plans (date stamped January 22 and January 23 2002) for the Carriage Homes of Maple Hills. The city bases this approval on the findings required by the code. The developer or contractor shall do the following: 1. Repeat this review in two years if the. city has not issued a building permit for this project. 2. Complete the following before the city issues a building .permit: a. Have the city engineer approve final construction and engineering plans.. These plans shall include the grading, utility, drainage, erosion control, tree, sidewalk and. driveway -and .parking lot plans. The plans shall meet the following conditions and requirements of the assistant city engineer outlined in his memo dated 1 -29 -02 and the following: (1) There shall be no. parking on either side of Maple Hills Drive or on the private driveways. The developer or contractor shall post the street. and the driveways no parking signs. (2) The tree plan shall: (a) Show where the developer or contractor will remove, save. or replace large trees. (b) Show the size, species and location of the. replacement and screening trees. The new screening trees shall be grouped together. These planting areas shall be along the south and east sides of the site to help screen the development from the existing properties to the south and east. The deciduous trees shall be at least two and one half (2 1/2) inches in diameter and shall be a - mix of red and white oaks, ash, lindens, sugar maples or other native species. The coniferous trees shall be at least eight (8) feet tall and shall be a mix of Austrian Pine, Black Hills Spruce. and other species. (c) Show the planting or transplanting of at least 74 trees after the site grading is done.. (d) Show no tree removal beyond the approved grading and tree limits. (e) Include for city staff a detailed tree planting plan and material list. 14 (� Group the new trees together. These planting areas shall be: (1) near the ponding areas (2) on the slopes (3) along the trail. (4)'. along the north and east sides of - Maple Hills Drive to help screen the proposed buildings from the neighbors (5). along the south side of the site to screen the development from the existing town houses to the south (3) All the parking areas and driveways shall have continuous concrete curb and gutter. (4) The site, street, driveway, sidewalk and utility plans shall show: i (a) Asix - foot -wide concrete sidewalk between Maple - Hills drive and the pond in the center of the site. The public works director shall approve the location and design of the sidewalk. (b) A water service to each unit. (c) The repair of Parkway Drive (street and boulevard) and the driveways in Bennington Woods after the developer connects to the public utilities and builds the private driveways and public street. (d) The coordination of the water main locations, alignments and sizing with the standards and requirements of the Saint Paul Regional Water Services (SPRWS). Fire -flow requirements and hydrant locations shall be verified with the Maplewood Fire Department. (e) The plan and profiles of the proposed utilities. (fl The entry road into the site (Maple Hills Drive where it meets Parkway Drive) as far south on Parkway: Drive as possible with a left-turn and aright -turn exit lane. b. Submit a certificate of survey for all new construction- and have each building staked by a registered. land surveyor. C. Revise the landscape plan for city staff approval showing: (1) The planting of additional native evergreens and shrubbery on the site to provide additional screening and privacy between the proposed town houses and the existing single dwellings and town houses. The additional trees should include Austrian Pine, Black Hills Spruce, Eastern Red Cedar and Eastern Arborvitae. These additional trees should be located as follows: (a) Along the north property line of Bennington Woods. (b) In Outlot D, on the north and east ,sides of Maple Hills Drive. (c) Along the south side of Lot 12, east of the driveway to the new building. The trees in these locations shall be at least six feet tall, in staggered rows (if possible) and 15 are to provide screening that is at least 80 percent opaque. (2) Also show the areas noted in (1) above planted with a variety of shrubs (including Alpine' Current, Yew, Glossy Black Choke Berry, American Cranberry (short cultivar), Purple Leaf Sand Cherry and Dogwood) to provide a variety of colors and textures. (3) All lawn areas shall be sodded. The city engineer shall approve the vegetation within the ponding area and on the steep slopes. On slopes steeper than 3:1, the developer shall prepare and implement a stabilization and planting plan. These slopes shall be protected with a wood fiber blanket, be seeded with a no- maintenance vegetation and be stabilized before the city approves the -final plat. (4) Haying in- ground irrigation for all landscape areas (code requirement). d. Show city - staff that Ramsey County has recorded the - deeds and all homeowner's association documents for this development before the city will issue a.certificate of occupancy for the first town house unit. e. Submit a photometric plan for staff approval as required by the .city code. f. Submit revised elevations for staff approval showing the following: 1... The brick wainscoting on all four elevations of each building. 2. A screening plan for all mechanical units and meters on or - near the buildings. g. The monument' sign plans submitted by the developer at the February 12, 2002, CDRB meeting is conceptually approved. The applicant shall. submit final sign plans, including the location, height, materials for staff approval. h. Submit samples of all building materials. and the color schemes for the buildings to the city for staff approval: 3. Complete the following before occupying the buildings: a: Replace property irons that are removed because of this construction and set new property irons for the new .property corners. b. Restore and sod damaged boulevards and sod all turf areas.outside of the ponding areas. C. Install a reflectorized stop sign at the Parkway Drive exit, no parking signs along both sides of Maple Hills Drive and the private driveways and addresses on each building each unit. In addition, the applicant. shall install stop signs and traffic directional signs within the site., as. required by staff. d.. Construct a. six -foo.t -wide concrete'public sidewalk between Maple Hills Drive and the pond in the center of the site. The.Maplewood Public Works Director shall approve the location and design of the sidewalk. e. Install the trail, between Maple Hills Drive and the DNR Gateway Trail. The Maplewood Public Works Director shall approve the location and design of the trail. f. Complete the site grading and install all required landscaping (including the foundation plantings), 16 ponding - areas and an in- ground lawn irrigation system for all landscaped areas (code requirement). g. Install continuous concrete curb and gutter along all interior driveways and around all open parking stalls. h. Install on -site lighting for security and visibility, subject to city staff approval. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. C. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work. shall follow the approved plans. The director of community development may approve minor changes. .Seconded by Councilmember. Juenemann Ayes. -All Councilmember Koppen moved to approve the following No Parking resolution for Maple Hills: RESOLUTION 02 -02 -023 NO PARKING RESOLUTION WHEREAS, Maplewood has approved a residential PUD and preliminary plat known as the Carriage Homes of Maple Hills. WHEREAS, the developer wants to have reduced street. right -of -way widths, reduced street pavement. widths and reduced. private driveway widths in this development. WHEREAS, the city has approved reduced street right -of -way widths, re duced stre pavement widths and reduced driveway widths in the development, subject to on- street parking restrictions. WHEREAS, Section 29 -52(b) of the city code allows variations. from the city code standards if they do not affect the general purpose of the city code. NOW, THEREFORE, IT IS HEREBY RESOLVED that Maplewood prohibits the parking of motor vehicles. on both sides of all public streets and driveways less than 28 feet wide and prohibits parking on one side of the public streets and driveways that are 28 feet - to 32 feet wide in the Carriage Homes of Maple Hills PUD north of Parkway Drive in Section 17- 29 -22. Seconded by Councilmember Juenemann Ayes -All 17 Agenda # nRVATnn AN "Ir rA,r TO:-. City Manager FROM: Assistant City Manager Y g SUBJECT: Commercial Fertilizer Application. Fee DATE: February 4, 2003 INTRODUCTION. In July 2002, the City Council adopted an ordinance that prohibits the sale and use of fertilizers containing phosphorus. As part of this ordinance, the city requires that commercial applicators- be licensed with the city. The ordinance sets out specific conditions that must be met relating to timing and rate of fertilizer applications, content setbacks from wetlands and record keeping. In addition, the .ordinance provides for City Council to set the licensing fee. ADDITIONAL INFORMATION Staff has reviewed our various license fees and recommends that the fee be . set at $112. This fee is consistent with the fees set in-community development for contractor and tree trimming licenses. Staff believes that this rate accurately reflects the staff cost for administering this license. We will monitor this activity for one year and if an adjustment is necessary, we will bring it back for further City Council consideration. Once the license fee is established,' staff will send out applications to known businesses dealing fertilizers. We will also publish an article in City New's to serve as notice of the application restrictions and the prohibition of .use of fertilizers containing phosphorus that starts on August 1 S of this year. RECOMMENDATION Staff recommends that the commercial fertilizer application license fee be set at $112. for the year 2003. AGENDA REPORT AGENDA REPORT Action b C y it TO: City Manager Date.. En FROM: UtilityNEM Superintendent Nlodif lid Rejected SUBJECT:. Single -Axle Plow Truck Purchase _J DATE: January 30, 2003 Introduction The 2003 public works capital outlay budget includes funds for replacement of a 1991 single- . g _ axle plow truck. Background The .1991 single -axle plow /dump truck has 70,000 miles and the dump box has deteriorated beyond repair. The state. bid price from Boyer Ford to replace the truck chassis is $56,700.83, including tax, license and registration. Upon truck delivery, state bid process will be used to contract for the plow /wing and truck box. The 1991 Ford truck will be sold at state auction. Recommendation Request city Council authorization to enter into a contract with Boyer Ford, under State Contract - #430055, for the purchase of a 2003 Sterling L -8500 truck chassis for $ and dispose of a .1991 Ford at state auction. EN iw AGENDA ITEM AGENDA REPORT Action by Council TO: Date Richard Fursman, City Manager * FROM: Charles Ahl, Director of Public Works/City Engineer Mod `l. _ Y .g , Rejected SUBJECT: Jo Road S -� y Improvements @ TH 120, Project 02 - 01. Approve Resolut Authorizing Transfer of Right of Way to MnDOT DATE: February 4, 2003 Introduction Property is needed by* MnDOT for the control system for the signal being installed at Joy Road and TH 120 on the northeast border of Maplewood. A resolution approving this transfer of property from the city to MnDOT is required. Background On May 25, 2002, the city council approved a motion transferring a quit claim deed to MnDOT for a small (48 feet by 37 feet) parcel of property on the northwest corner of the. Joy Road and TH 120. intersection. The quit claim deed has been processed and submitted to MnDOT. A right of way specialist at MnDOT refuses to accept the deed without a resolution of the city council. The attached resolution confirms the council's action of May 25, 2002. Recommendation J It is recommended that the city council approve the attached. resolution authorizing the transfer of property from Maplewood to MnDOT for the signal system at Joy Road and TH 120. RCA jW Attachments: Site Plan Resolution •` X s: � •sir • { • • • i'r , Re' •` ................. Jo R d N - NO LOCATION MAP SCALE AI CITY OF MAPLEWOOD RAMSEY COUNTY, 'MINNESOTA RESOLUTION NO. XXXXXX RESOLUTION APPROVING TRANSFER OF PROPERTY FOR SIGNAL SYSTEM AT JOY ROAD. AND TRUNK HIGHWAY 120, PROJECT SP 6227 -56, CITY. PROJECT 02 -01 WHEREAS, the Commissioner of the Department of Transportation has prepared a Preliminar Layout No. 2 for the construction of additional turn lanes and a traffic signal at the intersection of Trunk Highway 120 at Joy Road, called Project SP 6227 -56, in the corporate limits of Maplewood, Minnesota, and WHEREAS, a resolution of the Maplewood City Council en-April 8, 2002, approved said Preliminar Layout No. 2 and the property to be dedicated to the State of Minnesota, and WHEREAS., on May 25, 2002 a motion of the Maplewood City Council approved the dedication of the right of way to the State of Minnesota for the Joy Road/TH 120 Signal System, City Project 02 -01. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA THAT: The property identified for the signal system.at Joy Road and TH 120 as shown within Layout i .. y No. 2 s hereby conveyed to the State of Minnesota. Adopted by the City Council of Maplewood this 10 day of February, 2003. Robert Cardinal, Mayor AGENDA ITEM N O mww ������ MEMORANDUM Action by Council D U To: City Manager Richard Fursmann_ = Y rs From: Chief of Police David. J. Thomall� ,�yJ/y(F` 0 r Subject:* Budget Transfer Rejected d Date: January 30, 2003 In 200.1 the Police Department received a LLEBG grant for the purchase of police. e quipment. Funds in the amount of $9,.912.38 still remain from that grant, and City Council approval is required to appropriate the funds for Police Department expenditures. It is recommended that the City Councilappropriate. $9,910 for Police Department purchases of needed equipment. DJT:js AGENDA ITEM AGENDA REPORT lion by. Council Date.... TO: City Manager End - orsed Modified FROM: Assistant City Engineer Rejected SUBJECT: Parkway Lift Station Removal Improvements, Project 02 -14 a. Public Hearing . 7:00 p.m. b. Resolution Ordering Improvement after Public Hearing (4 votes) DATE: February 3, 2003 Introduction The public hearing for this project has been scheduled for 7:00 p.m., Monday, February 10, 2003. Notices of the public hearing have been mailed and published. The feasibility study has been provided as a supplement to the council packet. The study includes information on the proposed improvement, proposed financing and probable assessments. The city council should consider ordering the improvement following the public hearing. Background No neighborhood meeting has been held for this project. Due to an extremely small. number of property owners along the project, Maplewood and St. Paul'staff decided that it would be more effective to send out an informational letter to the property owners and request.that they call or meet individually with staff at their convenience. To date we have received only two calls. Recommendation It is recommended that the city council approve the attached resolution ordering the Parkway Lift Station Removal Improvements, City Project 02 -1 Budget Impact The resolution calls for establishing a project budget of- $608,800. The financing plan is outlined. specifically in the feasibility study and calls for funding from a* number of sources: , assessments, Sewer Utility fund, City'of St. Paul, and St. Paul Regional Water Services participation... CIVIC jw Attachments: Site Plan Resolution Kimlow -Horn' CITY OF M�APLEW OOD LOCATION MAP and Associates, Inc. PARKWAY LIFT STATION RE MOVAL S 5 Uni r 95114 X. Sulte 345N Fax r No. Ml ; 6445 -5196 C ITY PROJECT 02 -14 EXHIBI T 1 BEAM AVE. O ►-- z uj u U a Ko . - Ll_.j Lake PALM ( n C1 CT. P ELM R. CONNOR C E CT. OEtr10N . . PR OJECT � � W a BROOKS CT. O L 10 3 M FR - - - take LITTLE CANADA , GhWA x/11 DR. ` •_ LARK AVE. r � W "' Q u VIKING w Keifers Lake � . LA UR lE R0. o. �c. W o o a Cr. z LAURIE CT. CC i (n CL w Y COUNTY R0. 8 -�� w L ~K.•. 1 . l _ s: �' i z 1n V I I40 COUNTY Ct Cr. = R0. 9 BURKE AV �;. �a r'.►-' ��,.. .' a. EL R10GF Av E. o �� ELDRIDGE A Qt " Lake ': �• Nr• r •_ :'��:.:. -;,•. '-.� (n Q v_1 N v BEL.MONT L.N. SKILLMAN AVE. W OLake e N BELMONT CN f1 /�� SK! A . KENW 000 SKILL.MAN AVE. N �_ Y W s' MT. VERNON rn ] J a z ~ o Y c� N o: 1n M ,.I J ,;*•ti•:? DOWNS AVE. o Q p W MT V AV Edgerton z W w CE v1 a N U ROSELAWN LLJ J o 0 Y BELL_w000 AVE. I BELL WOO o AVE. BELLWOOD AVE. c . a o 0 o m ' SUMMER AVE. N o(n C SUMMER a Z a o FENTON AVE. oZ `n v Western w z o 2 o: a: v N Z m o z Y a '� Z Y Iii u, big A 0 rn AvE. RIPLEY AVE. x KINGSTON Z N ►-� m KINGSTONQAVE. :• Round Lake � W i t z : v ¢ Q G 0 a. J Z 0 AVE' Lr W 3: w �: Cn U7 PRICE W AVE. z .1r Q 1 a. in ¢ m LAUPE NT ° - w Q AVE. 1T SAINT. PA UL Kimlow -Horn' CITY OF M�APLEW OOD LOCATION MAP and Associates, Inc. PARKWAY LIFT STATION RE MOVAL S 5 Uni r 95114 X. Sulte 345N Fax r No. Ml ; 6445 -5196 C ITY PROJECT 02 -14 EXHIBI T 1 RESOLUTION ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, a resolution of the city council adopted the 27 day of January 2003, fixed a date for a council hearing on the proposed Parkway Sanitary Sewer Lift Station Removal Improvement, City Project 02 -14, AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on February 10, 2003, and the council has heard all persons. desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL. OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost- effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to the Parkway Sanitary Sewer Lift Station Removal, City Project- 02 -14, 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 10 day of February 2003. 3 The city engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The finance-director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. A- project budget of $608,800 shall be established. The proposed financing plan is as follows: Assessments. $ 24,280 Maplewood. Sanitary Sewer Fund $321,180 City of St. Paul $245,040 1 SPRWS Obligation - .$ 18,300 Total $608,800 Agenda T✓ �' g � MEMORANDUM. SUMMARY Action by Council TO: City. Manager FROM: Ken Roberts, Associate Planner �?L:1 �� SUBJECT: Highwood Farrar (Town houses) LOCATION: Highwood Avenue, east of Dennis Street =�, a DATE: January 30; 2003 INTRODUCTION F Project Description Mr. Charles Cox is proposing to build 18 town houses (in three six -unit buildings) in a development called Highwood Farm. It would be on a 3.71 -acre site on the south side of Highwood Avenue, east of Dennis Street. Refer to the maps in the attached memorandum. Requests To build this project, Mr. Cox is requesting that the city approve: 1. A change to the comprehensive plan. This would be from R -1 (single dwellings) to R -3(L) (low- density multiple dwellings) for the site. 2. A conditional use permit (CUP) for a planned unit development. (PUD). This PUD will give the city and developer a chance to be more flexible with site design and development details (such as setbacks and street right -of -way and pavement widths) than the standard city requirements. would normally allow. Specifically, this PUD will allow the town houses and a driveway to have a smaller setback to the side property lines than code usually allows and to have the town houses on a private driveway. 3. A preliminary plat to create the 19 lots in the development (18 lots for the town houses - and one lot for the common area). DISCUSSION This town house proposal. is the developer's response to the neighbors concerns with an earlier 10 =lot subdivision that .had been proposed in 2002 for the site. The primary concerns with the first development plan were the location of a proposed new. street and . the amount of grading and the impact it would have on the natural features on the property. With the current proposal, the primary concern is the number of units and density. This proposal is for 18 town houses in three six-unit buildings clustered -on the northern .part of the site (near Highwood Avenue). While this proposal would have more housing than the 10 single dwellings that the developer had proposed in 2002, it does .leave much of the site undisturbed to. preserve many of the natural features on the property. also should note that the applicant has not yet applied for design approval for this project: If the city approves the above - listed requests, then the applicant will apply to the city for final plat approval and design approval (including architectural and landscape plans). CONCLUSION The revised project plans will provide the city - with an additional housing style not common in Maplewood. While many of the neighbors would prefer no or little development of the property, the property owner has the right to develop and use his land. The current proposal preserves many of the natural features on the site while giving the owner the opportunity to develop the site. This balance is something the city should strive for with every development. s . RECOMMENDATIONS Staff is recommending that the city council make three approvals_for the proposed 18 -unit town. house development.. They. include: A. A land use plan change for the Highwood Farm plat on, the, south side of Highwood Avenue, east of Dennis Street. This change is from R -1 (single dwellings) to R-3(L) (low - density multiple dwellings ). B. A conditional use permit for a planned unit development for the Highwood Farm development on the -south side of Highwood Avenue, east of Dennis Street. C.- A. preliminary plat to create the lots for the town houses. Please see the complete staff memorandum for all the project discussion and. full recommendations. MEMORANDUM ..TO: City Manager FROM: Ken Roberts, Associate Planner. 1 SUBJECT: Highwood Farm (Town' houses LOCATION: Highwood Avenue, east of Dennis Street DATE: January 30, 2043 INTRODUCTION Project Description Mr. Charles Cox is proposing to build 18 town houses (in three six-unit buildings) in a development cared Highwood Farm. It would be on a 3.71 -acre site on the south side of Highwood Avenue, east. of Dennis Street. Refer to the maps on pages 19-26. A homeowners association would own and maintain the common areas. .Requests. To build this project, Mr. Cox is requesting that the city approve: 1. A change to the comprehensive plan. This would be from R -1 (single dwellings) to R -3(L) (low- density multiple dwellings) for the site. (See the existing and proposed land use maps on pages 21 and 22.) 2; A conditional use permit (CUP) for a planned unit development (PUD). Tfiis Pl)D will give the city and developer a chance to be more flexible with site design .and development details (such. as setbacks and street right -of -way and pavement widths) than the standard city requirements would normally allow. Specifically, this PUD will allow the town houses and a driveway to have a smaller setback to the side property lines than code usually allows and to have the town houses on a private driveway. 3. A preliminary plat to create the 19 Tots in the development (18 lots for the town houses and one -tot for the common area). (See the map on page 23.) I also should -note that the applicant has not yet applied for design approval for this project. If the city approves the above - listed requests, then the , applicant will apply to the city for final plat approval and design approval (including architectural and landscape plans). Please also refer to the developer's project plans for. more information about these proposals. BACKGROUND On September 23,'2002 the City council held a public hearing about the . proposed 10 -lot subdivision for this site. (See the proposed plat on page - 23.) After taking public testimony about the proposal, the applicant agreed to a time extension for council action on the proposal. This time extension was to allow him time to study. other options for the property,, including the idea of putting town houses near Highwood Avenue. and leaving the southern end of the property untouched. On October 28, 2002; the city council again considered development options for this site. These included the proposed 10 -tot single- family subdivision and a concept plan that showed 16 to 22 J town houses on the site. The applicants agreed to another time extension for council action until November 25, 2002; to allow them time. to further develop the plans for town houses on the property. On November 25, 2002, the council again tabled action on the developer's original request for a single- family subdivision for the property while the applicant continued to work on alternative plans for the site. On January 27, 2003, the council tabled action on the developer's request for a 10 -lot subdivision for single dwellings for the site. DISCUSSION Land Use Plan Change To build the proposed town houses, Mr. Cox wants the city to change the .land use plan for the site. This change be from R -1 (single dwellings) to R -3(L) (10W density multiple dwellings). (See the existing land use plan map on page 21 and the proposed land use plan reap on page 22.) The city intends R-3(L) areas for town houses. of up to .5.4 units per gross acre and a variety of multiple dwellings with up to 8.5 units per - gross - acre. For R -1 areas, the city plans for single dwellings of up to 4.1 units per gross. acre. As proposed, this development would have a density of 4.86 units per gross acre. For comparison, the city has planned' the Linwood Heights town house development. on Dorland Road and the Crestview Forest town house development as R- 3(L) in the land use plan. Land use plan changes do not require specific findings for approval. Any change, however, should. be consistent with. the city's land use goals and policies. There are several goals and general development policies in the Comprehensive Plan that apply to this request. They include: .Provide for orderly development. Minimize conflicts between land uses. Provide a wide variety of housing types. Whenever possible, changes in types of land use should occur so that. similar uses front on the same street or at borders of areas separated by major man -made or'natural barriers. Grading and site plans should preserve as many significant natural features as practical. Include a variety of housing for all residents. including apartments,, townhouses, manufactured homes, single - family - housing, public - assisted housing, low and moderate- income housing, and-rental and owner- occupied housing. Support the, use of planned units developments for sites with development challenges to allow :for creative design solutions. Transitions between distinctly differing types of land uses should not create a negative economic, social or physical impact on adjoining developments. 2 Protect neighborhoods from encroachment or intrusion .of incompatible land uses by adequate buffering and separation. The residential land use . part of .the Comprehensive Plan (on `pages 30 -31 of the plan) provides information about the various land use classifications in Maplewood. In the discussion about low - density areas, the plan states "the city also may allow multiple dwellings in low- density areas with a planned unit development if: 1. Clustering buildings would preserve significant natural features, such as woods, - wetlands or steep slopes, 2. The buildings are of a scale, design and. location that are compatible with adjacent development The'plan goes on to say "medium- density areas are for small. lot single dwellings, manufactured home parks and Multiple dwellings. These areas usually abut single dwellings or are in neighborhoods where higher density. would cause traffic or other problems for surrounding development - of City facilities." An advantage of this proposal is that the proposed town house plan would only require .grading on, about the north one. half of the site. The proposed grading plan for the town houses shows that about 46 percent. of the site would be undisturbed by the proposed project. Previous plans from - the developer for single dwellings showed grading on. virtuaily.all of the property. These plans would have caused the loss of most -of the trees on the property. This reduced amount of site disturbance would be beneficial to many of the existing property .. owners on Dennis Street, as they would not have any development or 'construotion behind their homes. In addition, the proposed plan also has the driveway for the town houses on the east side of the site so it would not be directly behind the homes on Dennis Street. Compatibility Staff does not find a problem with this proposal in terms of compatibility'and land use. The proposed town houses would be near Highwood Avenue, next to four single dwellings and a wireless communications facility. In addition, developers will often build townhomes next to single dwellings. A recent example is with the New Century Addition across Highwood Avenue. The developer, Robert .. Engstrom, is presently developing this neighborhood writh . a mix of single dwellings and townhomes. There are many other examples in Maplewood, such as Afton Ridge, Southwinds, Bennington Woods and the Carriage Karnes of Made Hills where this is the case. Property Values The Ramsey County Assessor's Office has told us in the past that multiple. dwellings adjacent to single dwellings are not a cause for a negative effect on property values. If properly maintained and kept up, this development should not be detrimental to the neighborhood. The required annual review of the conditional use permit is a built -in safeguard to ensure that the city council. will regularly. review this development. Traffic Considerations Data from the Institute of Traffic Engineers (ITE) says that, on average, a town house will generate- about seven vehicle trips per day and that a single dwelling will generate about ten vehicle trips 3 per day. As such, 18 town houses would create about 126 vehicle trips from the site while 10 single dwellings would create about 100 vehicle trips from the site. In .2001 , Highwood Avenue near the site averaged about 2,450. vehicles a day and Century Avenue near. Highwood Avenue had 2,600 vehicles per. day. The additional vehicles generated from this site, whether from single dwellings or from town houses, will not exceed the capacity of Highwood or Century Avenues. Zoning; Land Use and Comprehensive Plan The 18 units on the 3.71 -acre site means. there' would be`4.86 units per gross acre. This density consistent with the density standards set in the Maplewood. Comprehensive Plan for town houses in the low- density multiple dwellings category (of up to 5.4 units per gross acre). In addition, the proposed development density would be consistent with the housing density standards recommended by the Metropolitan Council for residential development in first -ring suburbs. For a comparison, : t he comprehensive plan: allows developments with single dwellings to have up to 4.1 : units per gross -acre.,. As such, on a 3.71 -acre site, there could be up to 15 single - family homes. This is a good site for town houses as it is on a collector street (Highwood. Avenue), ' is near an arterial street. (Century Avenue) and is across the street from a developing town house site. With a proposal such as this,. the city must balance the .interests and rights of .the property owner to develop his property with the city's ordinances, development standards and Maplewood's Comprehensive 'Plan. The proposed plan (dated December 26, 2002) balances the land owner's rights .to use and develop the property versus the city's interest in preserving much of existing topography and trees on the site. In summary, this proposal meets many of the goals in the comprehensive plan. These include having similar uses fronting on the same -street, having a grading plan that preserves many significant natural features and proposes to use a planned unit development. to allow for creative design solutions. PLANNED UNIT DEVELOPMENT (PUD) Conditional Use Permit Section 36- 438(b) of the city code says that it is the intent of the PUD code "to provide a means to allow flexibility by substantial deviations from the provisions of this chapter, including uses, setbacks, height and other regulations. Deviations may be. granted for planned unit developments provided that: 1. Certain regulations contained in this .chapter should not apply to the proposed development because of its unique nature. 2. The PUD would be consistent with the purposes of this chapter. 3. The planned unit development would produce a development of equal or superior quality to that which would result from strict adherence to the provisions of this chapter. 4. The deviations would not constitute a significant threat to the property values, safety, health or general welfare of the owners or occupants of nearby land. 5. The deviations are required for reasonable and practicable physical development and are not required solely for financial reasons." The applicant has applied for a conditional use permit (CUP) for a planned unit development (PUD) for the 18 -unit housing development. in addition, having a PUD gives the city and developer a chance to be more flexible with site design and development details. than the standard city requirements would normally allow. In this, case, the developer is requesting the CUP for the PUD because the proposed side yard setbacks for the buildings. and for the driveway do not, meet the usual city setback standards. Specifically, the driveway on the east side of the site would be 12 feet from the side property line (instead of the usual 20 feet) and the town houses would be 47 feet from the west property line (instead of the usual 50 feet). (See the plans on pages 23 — 26.) The . benefit of this plan .is that the developer would not be disturbing almost one -half (46 percent) of the site — the area south of . the proposed town houses. This plan keeps the new residences near Highwood Avenue away from ' Interstate 494. In fact the townhouse nearest to the freeway is 430. feet from the freeway right -of -gray. Because of this large distance, the developer has told staff that the noise from the freeway will not be a factor with the proposed plan. The city should have the developer verify that the proposed plan will meet the : state's noise standards with a study, testing or 'documentation: If the noise is a factor, then. the contractor would have to build the town houses so they can meet the noise standards. This may be done with thicker walls, heavier windows,. requiring air conditioning or other sound- deadening construction. methods. The proposed setback deviations would. not constitute a threat to the' property values, safety, health or general welfare. of the .owners or occupants of nearby land and are required for reasonable and practicable physical development and .are not required solely for financial reasons. However, in consideration for the PUD,' the city should require the developer to record a conservation easement over the undisturbed area and to construct the development with a high level. of architectural design and landscaping elements, including the size and quantities of materials. Off-Street Parking Standards The city code requires the developer to provide. at least 36 off - street parking spaces (two for each :unit) -in this development.' The developer's project plans show driveways providing access to underground parking that would be under each town house building. City staff, however, has not yet seen floor plans or building elevations for the town houses. The developer told me that they would be providing at least two underground parking spaces for each town house unit. This meets- the minimum city code requirements. He also told me that access to the town houses would be from the garages and with a door on the outside of each unit. In addition, the proposed plans show extra or guest parking spaces between. the buildings and at the south end of the driveway. The spaces between the buildings, however, would be very close to the corners of the buildings. The developer should revise the plans to reduce the number of spaces. between the buildings from three to two to allow more space between the parking area and the edge. of the building. finally, the parking spaces and the turn- around area at the south end of the site should be revised to maximize the number of trees that can be saved and to maximize the number of spaces while minimizing the amount of surface area and impact on the undisturbed area of the site. The total number ,of proposed spaces should be enough parking for the residents and their guests. 5 Preliminary Plat Density and Lot Size As proposed, the 18 units on the 3.71 acre site means there would be 4.86 units per acre (an average of 8,978 square feet per unit). This is consistent with the density standards in the comprehensive plan for medium density residential development and is well below the six units per. acre density standard set by the city for medium- density residential development. Mr. Cox has designed this development as a common interest community (ClC)w'ith three proposed buildings platted as one lot each. The buildings will then be divided into. separate units, with the prospective buyers owning from wall to Mall, as opposed to owning the land that a town house sits on and a small portion of the land surrounding it. If approved, the developer will be forming a homeowners association with documents (declarations) specifying the legal_ responsibility of the association and homeowners for maintenance of the units and common grounds. The main difference in .platting a town house development as a CIC as opposed to platting each town house unit with its own lot is that there is only one sewer and water hookup to each building rather than one per unit. City code allows this type of utility connection as tang as the declarations specify the responsible parties for maintenance. In this case, the homeowners .association will be responsible for the on -site, sewer and water systems, rather than one property owner. . City Engineering Department Comments The city engineering department has been .working with the applicant's engineering consultant in. reviewing this proposal and plans. Chris Cavett's comments are in the attachment starting on page 27. Public Utilities There are sanitary sewer and water near the site to serve the proposed development. Specifically, water is to .the west. of .the site at the intersection of Highwood Avenue and New Century Boulevard. The.developer will extend the water main down Highwood Avenue to and through the ,site. The Saint Paul Water Utility will -need to approve the plan for the water main. Sanitary sewer is east of -the site* at the intersection of Highwood Avenue. and Century Avenue. The developer is proposing to extend the sewer up Highwood Avenue. from Century Avenue to serve the development. The city engineer must approve the final engineering plans before the applicant or contractor may start construction. Drainage Most of the site drains to the north and east. The development would not increase storm water runoff onto adjacent properties. That is, the runoff leaving the site and flowing onto adjacent properties will be at or below current levels. Mr. Cavett noted this requirement, along with several others in his comments. (See the information starting on. page 27.) It also is important. to remember that Mr.. Cox or the contractor must get a permit from the watershed district before starting grading or construction. That is, the watershed district will have to be satisfied that the developer's plans will meet all watershed district standards before they may start grading or other site construction. 6 Tree Removal /Replacement Maplewood's tree ordinance. requires .there be at least ten trees per gross acre on_ the site after grading. For this 3.7'1 -acre site, the ordinance requires that at least 37 large trees remain. As proposed, the applicant's contractor would grade about one -half of the site to create the private driveways and the building pads. This grading would disturb about two acres of the 3.71 acre site while preserving many of the slopes and some of the large trees on the site, especially on the south end of the site. (See the proposed grading plan on page 25.) The plans- show the removal of 42 large trees (pine, maple, ash, oak and elm), but the developer, would save 37 existing large trees, including pine, maple, elm and oak. Before grading the site, the city should require the developer to submit a detailed tree plan to staff for approval. The developer has not yet submitted a landscape plan for the site.. The developer should provide this plan, along with the proposed landscape plan, to the city for approval by the Community Design Review Board. Design Issues The applicant. has not yet submitted elevations or floor plans for the proposed buildings. The city will want to ensure that buildings will be .attractive and that they fit in with the design (materials and colors) of the existing homes and town. houses in the area. As with the building design, the applicant has not yet submitted a landscape -plan for the site. This plan must be consistent with Maplewood ordinance standards. This includes having the new deciduous trees shown at. least 2 % inches in caliper, balled and burlapped, showing all disturbed turf areas being sodded, having an underground irrigation system for all landscape areas and having mulched and edged planting beds. Other comments Police Department Lieutenant Banick of the Maplewood Police Department provided 'me with comments about this proposal and the first proposal that had 10 lots for the site.. The main concern expressed by Lt. Banick with the development of this site is the increase in calls for service in the. south end of the city. As south Maplewood has grown and developed, there has been an increase in .the calls to the police department from that part of the city. He also- noted ."every development throughout the city has a tendency to increase 'police calls for service.." Lt., Banick also stated that last `summer the police department received several traffic and speeding complaints from residents on Highwood Avenue. As such, he asks, "What impact will the increase in traffic have on current residents? Because of all these concerns, he recommends that the city limit the growth in this area by restricting this development to ten residential units,. Fire Department Review Fire Marshal Butch Gervais, the Maplewood Fire Marshal, wants the city to make sure the end of the driveway is back far'enough for proper snow removal and to have enough room for emergency vehicles to turn around. 7 On- Street Parking Standards The applicant is proposing private driveways. within the PUD with widths from 20 feet to 28 feet in the development. I had the Fire Chief and Fire Marshal review the , proposed driveways and their widths. According to Article 9, Section 902 of the Uniform Fire -Code, all fire access roads shall have an unobstructed width of not less than 20 feet. As such, the driveways in this development must be at least 20.feet wide with no parking on either side of the street. If the developer or the city wants to allow parking on one. side of the driveways, then they must be at least 28 feet wide. Any driveway that is less than 28 feet wide must be posted for no parking on both sides. CONCLUSION The revised project plans will provide the city with an additional housing. style not common in Maplewood. While - many of the neighbors would prefer no or little. development of the property, the property owner has the right-to develop , and use his land. The current proposal - .preserves many of the. natural features on the site while giving the owner .the opportunity-.to develop the site. This balance is something the city should strive for with every development. Planning Commission Action Can January 22, .2003, the planning commission considered. this proposal.. Several of the commission members expressed concerns about the proposed density of the project but were generally supportive of the clustering concept for the site. As such; the commission recommended that the development have no more than 15 units- . City staff understands the commission's recommendation to lessen the density to 15 units but we do not find a problem with the proposal - with 18 units. Highwood and Century Avenues can. accommodate *the traffic generated_ by the proposed 18. units and there would not be any noticeable difference to the neighborhood if there were three fewer units in the development. RECOMMENDATIONS X Approve the. resolution on page 32. This resolution changes the land use plan for the Highwood Farm plat on the south side of Highwood Avenue, east of Dennis Street. This change-is from R -1 (single dwellings) to R -3(L) (low- density multiple dwellings). The city is making this change because: 1.. It would be consistent with the goals and objectives of the comprehensive plan. These include having similar uses fronting on the same street, having. a grading plan that preserves many significant natural features and uses a planned unit development to allow for creative design solutions. r 2. This site is proper for and consistent with the' city's policies for low-density multiple dwelling residential development. This includes: a. Creating a transitional land use between the existing low- density residential and the existing. telecommunications site. b. Eyeing on a collector street and it. is "near an arterial street. Ell, c. Minimizing any adverse effects on surrounding properties because there would be no traffic from this development on existing residential streets. 1 It would be consistent with the proposed planned unit development (PUD) and land uses. B. Approve the resolution starting on page 33. This resolution approves.a conditional use permit for a planned unit development for the Highwood Farm . development on the south side of Highwood Avenue, east of Dennis .Street. The city bases this. approval on the,findings required by code. (Refer to the resolution for the specific findings.)- Approval is subject to the following conditions: 1. All construction. shall follow the plans for 18 town houses as approved by the city. The city council may approve major changes to the plans. The. Director of Community Development may approve minor changes to the - plans. Such changes shall include: a. Revising the grading and site plans to show: (1) The developer minimizing the loss or removal of natural. vegetation. .(2). All driveways at least 20 feet wide. If the developer wants to have parking on one side of the main driveway, then it must be at least 28 feet wide. However, widening of the driveway must not lessen the side setback of the driveway from the east property line. (3) All parking stalls with a width of at least 9.5 feet and a length of at least 18 feet. Revise the, plans to reduce the number of sp; ces between the buildings from three to two to allow more space between the parking area and the edge of the building. Also,. revise the parking spaces 'and turn- around area at the south end of the site to maximize the number..of trees to be. saved and to maximize the number of spaces _while minimizing the amount of hard surface area. (4) Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer.. The ponds shall meet the city's design standards. (5) The developer minimizing the loss or removal '"of natural vegetation. including keeping and protecting as many of the large trees in the undisturbed area south of the town houses and- parking areas. 2. The . proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. Have the city engineer approve final construction and engineering plans. - These plans shall meet all the conditions and changes noted in the engineer's memo dated. January 14 2003. These shall include: a. Include grading, utility, drainage,. erosion control, streets, trails, tree, retaining walls, . driveway and parking lot plans. b. Show no grading or ground disturbance in the conservation easement. This land is to be preserved for open space purposes. The developer and contractors shall protect 9 10 this area, including the large trees that are in and near the south side of the site, from encroachment from equipment, grading or filling. c. Include a storm water management plan for the proposal. 4. The design of all ponds shall meet Maplewood's design standards and shall be subject to the approval of the city engineer. If needed, the developer shall be responsible for getting any off site pond and drainage easements. 5. The developer or contractor shall: a. Complete. all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading. limits. C. remove any debris or junk from the. site, including the conservation area. d Provide the city with verification that the town houses on the proposed site plan will meet the state's noise standards. This shall be with a study, testing or, other - documentation. If the noise on this site is a factor, then the-contractor will have to build . the town houses so that they can meet the noise standards. This may be done with thicker walls, heavier windows, requiring air conditioning or other sound - deadening construction methods. The developer shall provide the city with this - documentation before, the. city will issue a building permit for the town houses. 6. The approved setbacks for the principal structures in the. Highwood Farm PUD shall be: a. Front -yard setback (from a public street or a private driveway): minimum - 30 feet, maximum -- 35 feet b. Rear -yard setback: 3o feet from any adjacent residential property line c. Side -yard setback (town houses): minimum - 45 feet from the west property line and* 50 feet from the east property line. 7. The developer or builder will. pay the city Park Access Charges (PAC fees) for each housing unit at the time of the budding permit for each housing unit. 8. Submit the homeowners association documents to city staff for review and approval. 9. The developer shall provide a permanent means to preserve and maintain the common opera. space. This may be. done by conservation easement, deed restrictions, covenants or public dedication. The developer shall record this document with the final plat and before the city issues a permit for grading or utility construction. 10. The city .council shall review this permit in one year: 11. This approval does not include the design approval for the townhomes. The project design plans, including architectural, site, lighting, tree. and landscaping - plans, shall be subject to review and approval of the community design review board (CDRB). The projects shall be -subject to the- following conditions: 10 a. Meeting all conditions and changes as required by the city council: b.. For the driveways: (1) Minimum width - 20 feet. (2) Maximum width - 28 feet. (3) All driveways less than 28 feet in width shall be .posted for "No Parking 's on both sides: Driveways at least 28 feet wide. may have parking on one side and shall be posted for No Parking on one side. c. Showing all changes required by the city as part of the conditional use permit for the planned unit development (PUD). 12. The. city shall not issue any building permits for construction on an outlot. (per city code requirements). The developer must record a final plat to create buildable lots the preliminary plat before the city will issue a building permit. C. Approve the Highwood Farms preliminary plat (received by the city. on December 26, 2002).. The developer shall complete the following before the city council approves- the final plat: 1. Sign an agreement.with the city that .guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits: c. Have Xcel Energy install Group V rate street tights in two locations - primarily at the street intersection -and near the south end of the driveway.' The exact style and location shall be subject to the city engineer's approval. d. Pay the city for the cost of traff c-control, street identi#ication and no parking signs. e. Provide all required and necessary easements,. including any off -site easements. f. Demolish or remove the existing house and garage from the site and remove all other 'buildings, fencing,. trailers, scrap metal, debris and junk from the site: g. Cap and seal all. wells on site that the owners are not using; remove septic systems or drainf ells, subject to Minnesota rules and guidelines. h. Complete all'the curb and gutter on Highwood Avenue. on the north side . of the site. This is to replace the existing driveways on Highwood Avenue and shall include the' restoration and sodding of the boulevards. i. Install a sign where the new driveway intersects Highwood Avenue indicating that it is a private driveway. J. Install survey monuments and signs along the edges of the conservation easement area. These signs shall explain that the area beyond the signs is a conservation 11 . easement area and that there shall be no building, fences, mowing, cutting, filling, dumping or other ground disturbance in that area. The developer or contractor shall install these signs before the city issues building permits in this plat. ...2. Have the city engineer approve final. construction and engineering plans. The applicant shall have these plans revised to follow the comments of the city engineer and shall include the grading, utility, drainage, erosion control, tree and street plans. The plans shall. meet the following conditions: a. The erosion control. plans -shall be consistent with the city code. b. The grading plan. shall show: (1) The proposed building pad elevation and contour information for each building site. The lot lines on this plan shall. follow the approved preliminary. plat. (2) Contour - information for all the land that the construction will disturb'. (3) Building pads that reduce the grading on sites where the developer can save large trees. (4) The proposed street and driveway grades as allowed by the city engineer. (5) All proposed slopes on the construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. on slopes steeper than 3:1, the developer shall prepare and implement a stabilization and planting plan. -At .a minimum, the slopes shall be protected with wood -fiber blanket, be seeded with a no- maintenance vegetation and be stabilized before the city approves the final plat. (6) All retaining walls on the plans. Any . retaining walls taller than four feet require a building permit from the city. The developer shall install a protective rail or fence on top of any retaining wall that is taller than four feet. (7) Sedimentation basins or ponds as required by the watershed* board or by the city engineer. r .(8) No grading beyond the plat boundary without temporary grading easements .from the affected property. owner(s). (9) As little. grading as possible west and south of the town houses. This is to keep as many of the existing trees on the site as is reasonably possible. c. The street, driveway and utility plans shall show: (1) -The driveway shall be a nine -ton design .with a maximum grade of eight percent and the maximum grade within 75 feet of 'the intersection at two percent. (2) The street (driveway) with continuous concrete curb and gutter, except where the city engineer determines that - curbing is not necessary for drainage purposes. 12 (3) The removal of the unused driveways and the completion of the curb and gutter on the south side of Highwood Avenue and the restoration and sodding of the boulevards. (4) The coordination of the water main alignments and sizing with the standards and requirements of the Saint Paul Regional Water Services (SPRWS). Fire flow requirements, and hydrant locations shaft be verified with the Maplewood Fire Department. (5), All utility excavations located within the proposed right -of -ways or within easements. The developer shalt acquire easements for all utilities that would be outside the project. area. (6) The plan and profiles of the proposed utilities. (7) A detail of any ponds, the pond outlets and the rainwater gardens. The contractor shall protect the outlets to prevent erosion. d. The drainage plan shatl ensure that here is no increase in the rate of storm-water run- off leaving the site above the current (predevelopment) levels. The developer's engineer shall: (1) Verify inlet and pipe capacities. (2) Submit drainage design calculations. e.* The tree plan shall: (1) Be approved, along with the landscaping, by the Community design Review Board (CDRB) before site grading or final plat approval. (2) Show -where the developer will remove, save or replace large trees. This plan shall include an inventory .of all existing large trees on the site. (3) Show the size, species and location of the replacement and screening trees. The deciduous trees shall be at least two and one half (2 %) inches in diameter and shall be a mix of red and white oaks, ash, lindens, sugar maples or other native . species. The coniferous tees shall be at least eight (8) feet tall and sha!l be a mix of.Black_Hills Spruce, Austrian pine and other species. (4) Show no tree removal in the buffer zones, conservation easement, or beyond the approved grading and tree limits. (5) Include _for city staff' a detailed tree planting plan and material list. (6) Group_ the new trees'together. These planting areas shall be: (a) near the ponding areas (b). on the slopes (c) along the west side of the site to screen the proposed- buildings from the homes to the west (7) Show the planting of at least 37 trees after the site grading is done. 13 3. Change the plat as follows: a. Add drainage and utility easements as required by the city engineer. b. Show drainage and utility easements along. all property lines on. the final plat: These easements- shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. c. Label the common areas as an outlot or as outlots.. d. If allowed, show the conservation easement on the final plat. e Show the building pads and the common area as a Common Interest Community (CIC).' 4. Pay for costs related to the engineering department's review of the construction plans. 5. Secure and provide all required easements for the development including any off -site drainage and utility easements. These shall include, but not be. limited to, an easement for the, culvert draining the pond at the northwest corner of the plat. i 6. The developer shall complete all grading for public Improvements and overall site drainage' The city engineer shall include in. the developers agreement any grading -that -the developer or contractor has not completed before final plat approval. 7. Sign a developer's agreement with the city that guarantees .that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c.. Provide for the repair of Highwood Avenue (street, curb and gutter and boulevard) after the.. developer connects to the public utilities and builds the private driveway.. 8. Record the following with. the final plat: a. All homeowners association documents. b. A covenant or deed restriction that prohibits any further subdivision or splitting of. the lots or parcels in the plat that would. create additional building ,sites. c. A covenant or deed restriction that prohibits any additional driveways (besides the one driveway shown on the project plans) from going. onto Highwood. Avenue. d. The conservation easement for the undisturbed area of the site. The applicant shall submit the language for these. dedications and restrictions to the city for approval before recording. The city will not issue a building permit until after the developer.has recorded the final plat and these documents and covenants. 9* Submit the homeowners association bylaws and rules to the director of community development: These are to assure that there will be one responsible party for the maintenance of the common areas, outlots, private utilities, driveways, retaining walls and structures. .10. Obtain a permit from the Ramsey - Washington Metro Watershed District for grading. 11. If, the developer decides to final plat part of the preliminary plat, the director of community development may wain* e. any conditions that do not apply to the final plat. 12. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include .in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. *The developer must complete these conditions before the city issues a grading permit or approves . the final plat. - CITIZENS' COMMENTS surveyed the owners of the 35 properties within 350 feet of this site and received five written replies. Of the five replies, one was for the proposal and four were against. Foy I would prefer the town houses instead of the . residential houses. (Calubayan --1036 Dennis St) ObJections 1. 1 would support the single dwellings and the road.to the east (so the houses are back to back on. the property line)..This- is the lesser evil than the town house scheme! (Tranberg --1018 Dennis Street.) 2. 18 units times 2 to 3 cars per unit equals 64 cars slowing the steep downhill Highwood traffic, especially in 5 or 6 months of winter weather and on dark evenings and dark mornings. Not to mention afternoon school at the half way point on the steep hill that makes the exiting of 64 cars off of the mid point of the hilt, stepping the cars' coming down behind. them arid, the cars cresting over the hill not seeing a lot -of the stop and go traffic over the blind east bound hill. I also would not want 64 plus cars with guests, etc., shining in my windows every AM and PM as. they come and go! ! (Merz — 2684 Highwood Avenue) Also see the .statements from Heidi Tietz and Todd Thomas on pages 30 and 31 15 REFERENCE INFORMATION SITE DESCRIPTION Site size: 3.71 acres Existing -land use: A single dwelling and accessory buildings from the former property owner SURROUNDING LAND USES North :. New Century PUD across Highwood Avenue South: Interstate 494 'vest: Houses along Dennis Street and fronting .on Highwood Avenue East: House at 2684 Highwood Avenue and cellular telephone tower PLANNING Existing Land Use Plan designation: R -1 (single dwellings) Proposed Land Use Plan designation: R-3(M) (medium density residential) Existing Zoning.: F (farm residence) Proposed Zoning: R -3 (multiple dwellings) Criteria for conditional Use Permit Approval Section 36 -442 a that the city council may approve a CUP, based on nine standards. (See findings 1 -9 in the resolution on pages 33 through 36.) , APPLICATION DATE The city received the .complete project plans for the original proposal on August 7, 2002. The city was to take action on the proposal by October 6, 2002, unless the developer agreed to a. time extension. At the September 23, 2002 council meeting, the developer agreed to a time extension for council action until October 28, 2002. For. the roposed town house development, the city received the complete applications on P . December. 26, 2002. As such, the- city council must, act on these requests by February 26, 2003. . 16 1 Applicant's Statement 2. L . ocabon Map 3.* Property Line/Zoning Map 4. Land Use Plan (Existing) 5. Land Use Plan (Proposed) -6. Site Plan 7. Proposed Utility Plan 8.' Proposed Grading Plan 9. Proposed Tree_ Plan 1.0. Chris Cavett's plan . review dated 1 -14 -03 11. E -mail from Heidi Tietz dated 1 -20 -03 12. E -mail from Todd Thoms dated 1 -23 -03 13. Land Use Plan Change Resolution (R -1 to R-3(Q) 14. Conditional Use Permit for Planned Unit Development (PUD) Resolution 15. Project Plans (separate attachments - including 11x17s and full -size} 17 i Attachment" CEC DEVELOPMENT INC S Paul MN cKn S December 23, 2002 �C � � 2002 To Whom It May Concern: RECEIVE As requested with the application for PUD , we are providing you with a statement of why we wish to develop the piece of land at 2666 Highwood as a PUD. The most attractive e thing about the property is the nature that is present. The site consists of rolling hills, mature trees and animals ranging from squirrels to deer. - From the be innin we have tried g g, to. work with the neighbors to guarantee that we build a community that is both aesthetically pleasin g and financially feasible. We have met with the neighbors, Maplewood staff, and designed - and g redesigned this plan to try to come up with a plan that is a win, win situation for all involved. What we are proposing is to cluster the, amount of units to- the front half of the property p e rtY an d leave the back half of the lot to be used - by the residents as a nature area which will include a walking path. In a further effort to minimize the effect that we have on the landscape, pe, we will have underground parking. This will minimize the amount of black top space above ground and maximize the amount of green space. Under the current density requirements' of 10 tY q 1 000 per residence, our site will allow -us to build 16.15 homes. If we take in account credits for underground parking and for the green space (18 underground parkin spaces per-building p 9 P x . 3 buildings =. 54. underground spaces.. x 300 sq /ft. per space density credit 9 �ives us an additional 16,200 in land credit plus an additional 200 sq /ft - credit per unit for over 50% en space o or 3600 sq uare feet f additional p q or a total of 19,800 additional density credit) we can build 18 units without any zoning changes or variances. ' There have also been some con cerns about the noise level on our . property. With this proposal, all residences will be on the front half of the property, further from the freeway then most of the contiguous properties to ours. This proposed plan. would not require us to flatten any of the land or trees that rovide a natural barrier ier for p sound, a plus for the neighbors as well as us. We will not depreciate the value of the neighbor's homes, because the base price will exceed the value of a P good ortion of the g surrounding. homes and will enhance their value. The fact that we will make improvements that are needed. to the infrastructure. will also enhance the value of the nei hbors that are no g t currently served by city water and city sewer. It will also prevent problems and p ossible contamination to the water supply from aging wells and septic systems still being. used b some of the neighbors. Y In summary, the PUD that we are applying for will be good' for the neighborhood, Y 9 9 and Maplewood: It will add attractive residences and needed public improvements without adding additional cost to the city. It will be a win, win situation for all parties involved. incerely, Charles E: Cox Jr. President IN Attachnent 2 � A 13 E S2 z z 49ti, EMITZ z J AVE. O r 8 SOUTHCRPST 12005 - 19 1440 Q4K. HEIGHTS C7. � � � pak r nNkw SOUTH / U� MOR �6v CT, SNCTr 3 �p 'S 2 v BOXWOOD AVE. 6 x N O .. 43 ° CARVER i OVERL00 cIR_ 3 20 W F� iJ9 ti I NEW CENTURY PL ? NEW CENTURY TER 3 NEW CENTURY LN Ca rver - TE �. �o cm C r 16 Cn � .1. H UNTI N GTO N CT. 2. OAKRIDGE LN. z cn Q . 720 - S r 7 TIMBER PHYLIS 1 . CURRIE CT. VAUZ .. VALLEY VI CT. .3*. LAKEWOOD CT. c 74) AV, � QPnQ � A 13 E S2 z z 49ti, EMITZ z J AVE. O r 8 SOUTHCRPST 12005 - 19 1440 Q4K. HEIGHTS C7. � � � pak r nNkw SOUTH / U� MOR �6v CT, SNCTr 3 �p 'S 2 v BOXWOOD AVE. 6 x N O .. 43 ° CARVER i OVERL00 cIR_ 3 20 W F� iJ9 ti I NEW CENTURY PL ? NEW CENTURY TER 3 NEW CENTURY LN Ca rver - z �o w� Cn � �z z cn Q 4 N Attachment 3 OUT LOT s 3 W J V A D ry Z 2 '$ 4 o ' 45.1. 140 (n0 14 1 (0 1, 9 Za• b 0 LID �IQ z .75aG : 0 !3) X 07 -' "'".- 1-x•3. ' C� �� • C�6) .�• AV E m - 2 - 9. . 1.4 r = _ (.19" - �97� N In J N N QU T L O T A • g '? //-' - G a — O r V LV O o at 1 uj 7-8..49 3 11 O. I ) (SDI INC 4! Q --� , I ��3��d c� ° V W �... f p W f z 11 r LU fig; " W t .'.`9� �St) ` CS2) n > `� - Q _.: _ �• _ _ _ '(9 * 11 An lags w G s .�. H.IGHWOOD� AV >- _. D . E 111 U E _ —�-■ ■ ■r�r■■ Ix o c _ MEMO m A 0 _ 140 - - � f 3 5.1,:1 (40 63 00 X101 - " - - -0 140' 1 I- 7 r) 966 - 2666 c 2692 ` ° 2714 1 2730 : ; w - - - -. - 140 ( - h (z4) � 2660 `VCI91 � � 18 `n 6 a Z !! } , 2 99.82 / o ,r, lin 7-- ) 4- 0 ...� 4 P 978 ,y 1 a0. 1 Q . . 1 - , 1. 1 p 3 (Q) m 0 ,, ��) 3 , '�, 3 as ' RVER REPAIR I 1 - SITE, 2670 CA t x 141 (40) p � 40 14 90 cr 984. 1 3. a s Q? rs2,o - ■' �,� a l � ( t53 ' 4 C W ` `�� 4 s a 2z9. I o .4 994 ,NAT E S ��� � Z,s z a0 'c\ 5 � 5��4 � ,,,HIGH CJ M • 1004 LA 6 I 40 � O • • , 224.6 O I (rs) 6 '( 43) lot 144 30 0 m 5 .1 5Z Pq -TO ' 0 3 1012 1 1 ' ... 1 659 w (4.3) x1. Q' 7 0.84' - - - - • • - 1 40 �O r so 1018 — c Q z Lq ((.0 0';? 10 v ci cc - �C- 2 0 .r m 9 o g o __ '_� 13 � 000 2 . % a' - `? N ('�11 o �t - 47 i' 9 (46) 4s ; 1024 NEB ' .I .� ° 1 0 Y. ` ° A CO F MITI AV E. v ' 1030 62_! o g0 � 3 92. 140 138.52 II t E � rn 2 ST �" ____ . "1O • _ ( 48) 49 3 1036 — — -� .� . 2 10 1 C11.Z o 1 Z9. �► O j 11 �� .w J 9, (50 ) q °D �� _ ♦ - - - - _ 40 r } , •(�. .Q N Cam' `� � � ( /• '� � / / � / . 5 � 100 '•' lA 9� 1 ,C) ! 7 r 4s2) o / 0 , 9 7 _ . — c � ♦ , 1050 �q - �► _ - _ _ I o _" tt35� 90.0 0� o V q o .Z o X7.3 �� EST Av . 2I ,1060 r � � � • � � �, 1 J ° r N ;6 cp,.q� � �3 �` � 1068 � �, AA PROPERTYLINE /ZONING MAP rr. f.. rx•� .�ti.f' � ��- ff r s 4 N Attachment 4. -- m•a'1or collector Linwood — 1 OS R -3(M) a P E � OS a- �s 1 �\ ' cc minor t co ;. F CO . 0s 1 ; mai- cr=colIect0 m n coil r °' Hig.hwood- r ' C o of a +� c4 Y'I R -1 �� p C13 0 Gs, S1 minor •�c�' (� collector , ..ads...... �. �. r Carver - cc - = O's I T. ! �wow 10 Attachment 5 major collector Linwood - _ MLMLJEUIU ,;;► li( cc R -1 1 OS R-3(M) CC O S CL p E c � 10 . at cc minor 10 > .0s do .ttc Gf maigr coll.ector., mi I. oil r High.wood C I . '� �.-- =--_ fir—=; - � • • L '.r •. r:v .L •. i of t tea- / O cc o CU Jj bow 0s ._ minor collector -;;z 1 Carver r r cc '.' C ! OS I i I , 4 N Attachment 6 S88 173.01 eee�as 17z94 47.60 ~ I 125.2Y 75.0 21.0 2&0 2&9 I I 70 - Ul I 1 70.0 � Ip 28A 70.0 25.0 t0 0 V p� CO oz£y T �•- Nay► -r �r� Q 28.0 25A 25.0 N C N T A to Mai; N�w I o 4 0 S ' � 4 O A ' n T t I ro v {" fir•~'+ �, � . � • N 88 E 23 Attachment 7 PROPOSED UTILITY PLAN PRELIMINARY PLAT: HIG 24 I fa g a AM 16' 9i0RY �MIiAN - -- -- - - - - -- le STM s�riNTt .173.01 N W — __ .. ALDNU&CAST — • - - - - -- -��-. IVY - r-r- .�- -�- - ---- -- rrr-.+�__ -- -- ------- - - - - - -- I r o 0 r 0•SZ 0•99 Q r o u� rA O Lj I all ago O'4Z 0 —Q P. dii O %a it t it I I ..�— M a sz "Z 019t f Rj ; 9 IIA LUM .� LEGEND "` •• fA � ES DETNOl DUSTIN U71 JTY POLE r 1 DENOTES E>aSTiNG HYDRANT .A` DENOTES PROPOSED HYDRANT DENOTES E>07M SANITARY MAM ONE •i ■ ® DENOTES PROPOSED SANTrARY MMHOLE R 1 DENOTES E>aS1TNNi STORM SEVER MANHOLE �.. • • • _ O DENOTES PROPOSED STORY SEYMR MANHOLE n D4 DENOTES DISMG WATER VALUE 1 N D007M PROPOSED WATER VALUE O DENOTES OUTING CATCH BASIN �+ ■ DENOTES PROPOSED CATCH BASH • DENOTES PROPOSED DRAINAGE FLOW ss -- DENOTES EXISTING SANITARY SEVER i PROPOSED UTILITY PLAN PRELIMINARY PLAT: HIG 24 Attachment 8 N ,s• na�w stMtn •• •> 1 .173. 01 7 N ea• tie• �wn� i / I �+ f + I . ,/ ' i ,% •/ — — I�I�iYM00� /W�Yi� -AST ;/ f I / —.. :s ' — — •- _ _ ) _ —_ J F _ te.. 'A . _ _l �.-- - -- -�- - «- - - •L - --�— a sum I to i 1 C j ol - 0 \ I t / - .= p� a t 0 ou o'er ` , . Tag 2 . - t y f �, 1 S •/ i ' �. 4 1 i lily 1 1 Y IV !Z -Z6 -oZ Attachment 9 -NM 4 a-M 1wf 19' STd1M SCNl71 ♦ 173 01` N • '�, _ `. I ' siC�11M / dL1K1t r T " ; -- -r — ' ��, -aim / '. ' -�'1 -� - ��� /weJw +� -�t/� ��� -� '. _ -r oM �- ..�- -- S -'- -�- �� -� -'� i 00 —obdwo % y ON I ` 1 �— al o• t a'sz t l i 1 w� $ �1 o y� A, i t LEGEND 1 LL ���•'' DENOTES COSTING UTILITY POLE v L �• , •� ` \� t � _ ...........•r- j�( DENOTES OOSTING � �, \ '••, � . � _.� - --� � HYDRANT . �. '\ '� �`` ``� , �� r •� - ---..� '� DENOTES PROPOSED HYDRANT 3 �` -��-� •� ``ti ; ;•.`♦ �� \• \•�\ ` p a DENOTES EMSTNG SANITARY MANHOLE �~ '• \ 1_ f m DENOTES PROPOSED SANTARY MANHOLE � ` O -•�� ♦� \ \�� �`L ��,� 0 DENOTES E)OSTNG STORM SEWER MANHOLE O DEPIOTES PitOF'OgD STORM SEINER MANHOLE •''"'' \ �I ( (t ��' - - -x 04, DENOTES OOSiN WATER VALUE WAT VALUE ►4 DE?w1ES PROPOSED WATER VALUE O DENOTES ERSTNG CATCH BASIN f • .� ; / / /j. � ; I � � � I . DENOTES PROPOSED CATCH BASIN / 1 DENOTES PROPOSED DRAINAGE FLOW ��' r j" , r� �i f i 1 •\ �,,-,� SS DENOTES COSTING SANITARY SEWER •'�,: rr �/ r i i ..' �" ' ' �•.`• --sn -- DENOTES OUTING STORM SEWER /••• -_•�`� • DENOTES COSTING WATER MAN f DENOTES PROPOSED RETAINING WALLS 0 DENOTES SQSTNG CONTOURS `• 90� DENOTES PROPOSED CONTOURS DENOTES TREE 10 8E REMOVED - -- - - - - -- i / DENOTES TREE TO BE SAVED J ��ff ✓ '''�, '. err l • i �. I / � �v �' / N ab".�3'Sn 'E � " � � • PROPOSED TREE PLAN PRELIMINARY P HIGHWOOD FARM r L 26 Attachment 10 Maplewood. Engineering Plan Review' -Chris Cavett, Date: 41/14/03 Highwoodfarm Project 02 -17 Review Summary: The preliminary plans as submitted have shown that the project is feasible. There are, however, several issues that the developer and his engineer. should address with city staff before final plan approvals. Below are comments that the applicant shall address on the final engineering plans before the city will issue grading and utility permits. The- developer also shall complete a developer's agreement with the city before final plat approval: The developer's agreement shall cover all improvements to and in the plat that are considered public. Grading and Erosion Control: Due to grades and slopes in and around the site, erosion control on this site is extremely critical. Grading permits from the City,. Watershed, as well as the new NPDES Construction permit (from the . MPCA ), are required far this site. 1. Revise* the grading plan to include existing trees, as well as elevation of the top and bottom of walls. Z. The contractor shalt install a heavy -duty silt fence on the east and north property lines.. 3. The contractor shall place erosion control matting and blankets, as well - as intermediate silt fencing, on all slopes 3:1 or greater.. This is to protect the seeded area and the slope from erosion. 4. The grading plan and landscape plan shall be revised to specify the exact seed mixtures to be utilized on the site. "No Maintenance" areas (including steep slopes) shall be seeded with a native grass and forbes mixture Seeding and mulching of the site with a temporary cover crop, - (rye.' oats or winter wheat), shall be done in phases to secure the site and shall be completed in accordance to the new NPDES Construction permit. 5. The city requires a building permit for any retaining walls 4 -feet tall or higher. The applicant shall include .a11 retaining walls on the project 'plans.. The developer or applicant shall include a .detail. of the wall design with the building permit application. More detail (including cross - sections) are required for the wall at the east side of the site. 27 The city requires temporary grading easements for any grading, excavation or wall construction that includes work or ground disturbance beyond property lines. I do not understand how the wall near station 2 +50 to 3 +00 can be constructed white saving the trees in that area. This needs more information and details. Street: The street shall be a private association driveway. Drainage /Storm Sewer: Existing drainage moves from west to east across this site: Post - development hydraulic conditions will either remain unchanged or are completely cut -off and directed into the storm sewer in I ghwood Avenue. L. Submit drainage .calculations of pre- and post- development conditions. 2. The developer's engineer shall review the. capacity of the system on Highwood Avenue with the other tributary drainage areas taken into consideration.. The accumulation of other flows and the added flows from the proposed site shall not exceed the capacity of that system under .the 10-year event. Rate control shall be required if the project would exceed system capacity. 3 Runoff from the site shall be treated, and shall meet NURP requirements. through the use of appropriate BMP, (Best Management Practices). Potential BMP's Stromceptor Structures, .Rainwater Gardens, infiltration trenches, etc. or a combination of various BMP's. Utilities: 1. Sanitary sewer main. shall be extended west from Century Avenue to the west property line' of the proposed development. This sewer shall be constructed as public sewer, either at the developer's expense or as a public improvement, petitioned by the developer .and assessed back to the benefiting properties. The lateral system extending into the development shall be a private main owned and maintained by the town home association. 2. - water main _shall be extended east from New Century Boulevard to the east property line of the proposed development. This water main shall be constructed as public water main, either at the- developer s expense or as a ' public improvement, petitioned by the developer and assessed back to the benefiting properties. The lateral system extending into the development shall be a private main owned and maintained by the town hone association. 28. j.. An punk ana pnvaze uumies snap. oe wnstrucLeu Lu ULy NPUIURIUMIuilb.. 4. The city will require detailed final plan and profile designs of the utilities (including . y re q the sanitary sewer and water main). This is most critical for the utilities on Highwood. Avenue. 5. The city may require the developer to obtain utility easements and temporary easements from -properties along Highwood Avenue. Based on the depth of the utility, permanent easements shall be adequate width to provide 1:1 slopes between the utility and the edge of the easement.. The applicant shall. verify where easements will be required. 6. 1 M`Mal disturbance of Highwood. Avenue will be permitted to install the utilities. The city will. require the boring of the water. main under Highwood Avenue. Landscaping/Rainwater Gardens: - If the developer proposes. to use. rainwater:gardens as part of-BW. requirements, then the ci ty require uire a landscape plan for the rainwater gardens as part of final plan approval. q - If the developer wants to use such gardens, then.the developer shall designate who will be responsible for planting the gardens, when they will be planted and', who will be responsible for the long -term care and maintenance of such gardens. 29 Attachment 11 Ken Roberts From: hatietz @attbi.com Sent: Monday, January 20, 2003 9:52 AM To; Ken.Roberts @GI MAPLEWOO D.MN.US Subject: High. Density Development: 2666 Highwood Avenue Mr. .Roberts., - Recently,. a petition was submitted to the Maplewood City Council requesting that there be no furhter. high density development : south of Upper Afton. I am a resident of the New Century Development (2703 Snowdrift Cir E.) I supp.ort.the petition to prohibit' additional - high .density development. I am concerned about traffic. I am concerned .about noise --- particularly from 4949 I selected the New Century development because it was a sparsely secluded area.. I would oppose the development of additional apartments / townhouses as this-would create additional traffic and reduce the old world,. community feel of ' the development Heidi A. Tietz (612) 964 Incoming mail is certified Virus Free. Checked by �AVG anti -virus system (http: / /www. grisoft. com) Version:'6.0.443 ./ Virus Database:-248 Release Date: 1110/2003 30 Attachment 12 Ken Roberts From: Todd Thoms [tlthoms7 @netscape.net] Sent: Thursday, January 23, 2003 AM To - ken.roberts @ci.maplewood.mn.us Cc: mdierich@aftbi.com Subject: Development planned for south of Highwood Ave. Ken, It has come-to my that there is a development planned for the area south of Highwood Ave., and that we still have a.chance to.send our feedback to you. I. would have done this sooner but I travel during -the .week for my ]ob. .My-wife and I have serious concerns about the development that is being proposed. We originally moved from the northwest suburbes to New Century Blvd based*on the surroundings and setup being offered by this area. We truly do - enjoy .all the foliage, mature trees, wild life including deer, and all the problems.that come with wildlife. - The neighbor is great,.the thought put into the development was adequate and we are.quite happy with where we are. -with that said, we have concerns that the the remaining land that is for development in southern Maplewood will'be developed and change our surrounds term. We have no problem with one or two houses being put into this. area which would basically replace what was there.. Butto add a string of town homes ?? Oonsidering the area that just seems.wrong! Plus I am.NOT .convinced that the.existing trees and surroundings will be unaffected. .I have not-seen any construction crew in my lifetime be considerate of .the foliage that they are working around. .They do what they must to ..complete their job in * the fastest and cheapest manner possible. As . a result I believe if this track of land is .developed., it will be. changed for the worse and'will no longer be attractive or support the'wild life that it does now. Hopefully this feedback was helpful and insightful. Please let me know if my wife .Lisa or I can offer any additional information or be .of service. Thanks for your time. Regards, -Todd Thoms Incoming mail is certified Virus Free. Checked by AVG anti - virus' system (http://www.grisoft.com), Version: 6.0.443 / Virus Database: 248-- Release Date: 1/10/2003 31 Attachment 13 LAND USE PLAN CHANGE RESOLUTION WHEREAS, Mr. Charles Cox is proposing a change to the city's land use plan from R -1 (single dwellings) to R-3(L) (low density multiple dwellings). WHEREAS, this change applies to the property now known has 2666 Highwood Avenue in Section 13, Township 28, Range 22, Ramsey County, Minnesota. WHEREAS, the history of this change is as follows: 1. On January 22, 2003, the planning. commission held a .public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to spear and present written statements. The planning commission recommended that the city council not approve the plan amendment. 2. On February 10, 2003, the city council discussed the proposed land use plan change. They considered reports and recommendations from the planning commission and city staff. New, THEREFORE; BE IT RESOLVED that the. city council approve the above- described change for the following reasons: 1 It would be consistent' with the goals and objectives of the comprehensive plan. These include having similar uses fronting, on the same street, having a grading plan that. preserves many significant natural .features and uses a planned unit development to allow for creative design solutions. 2. This - site is proper and consistent with the city's policies for low- density multiple dwelling use. This.includes:. a. Creating a transitional land use between. the existing low density residential and the existing telecommunications site. b. It is on a collector street and is near an arterial street. C. Minimizing any adverse effects on surrounding properties because there would be no traffic from this development on existing residential streets. 3. It would be consistent with the proposed planned unit development (PUD) and land uses. The Maplewood City Council adopted this resolution on ) 2003.. 32 Attachment 14 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Mr.' Charles Cox, representing the *roject'developers, applied. for a conditional use permit. (CUP) for the Highwood Farm residential planned unit development . (PUD). WHEREAS, this permit applies to the Highwood Farm town house development plan the city received 'on December 26, 2002 .for the property at 2666 Highwood Avenue. The legal description is: Subject to State TH 100/117 and HWY 393, the north 1100 feet of the West 173 feet of the East 198 feet of the Vilest Y2 of the NE % of the SE. % of section 13, Township 28, Range 22, Ramsey County, Minnesota. ("this is the property to be known as Lots 1 -19 of the proposed Highwood Farm) WHEREAS, the history of this conditional use permit is, as follows: 1. On January 22, 2003, the planning commission recommended that the city council approve this. permit. 20 On February 10 2003, the city council held a public hearing. The city. staff -published a notice in the paper and sent notices to the surrounding property owners... The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the ' city staff and planning commission. NOW, THEREFORE, 'BE IT RESOLVED that the city council approve the above- described conditional use permit because: 1.. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code. of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or, methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust,. odor, fumes, water or air pollution drainage, water run-off,. vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create .traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. .7. The use would not create excessive additional costs for public facilities or services. 8.. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 33 9. The use would cause minimal adverse environmental effects. Approval is subject to the.following conditions: 1. All construction shall follow the plans approved by the city. The ci #v council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans. Such changes shall include: a. Revising the grading and site plans to show: (1) The developer minimizing the Foss or removal of natural vegetation. .(2) All driveways.. at least 20 feet wide. If the developer wants to have parking on one side of the main drive, then it must be at least .28 feet wide. However, widening* . of the driveway must not lessen the side setback of the driveway from the east property line. (3) All parking stalls with a width of at least 9.5 feet and a length of at least 18 feet. Revise the plans to reduce the number of spaces between the buildings from three to two to allow more space between the parking area and the edge -of the building. Also, revise the parking spaces and the turn - around area at the' south end of the site to maximize the number of trees to be saved, to maximize the number of spaces and to minimize the amount of hard surface area. (4) Revised. storm water pond locations and designs 'as suggested or required by the watershed district or city engineer. The ponds shall meet the city's design standards. (5) The developer minimizing the loss or .removal of natural vegetation including keeping and protecting as many of the large trees in the undisturbed area south of the town houses and parking areas. 2. The proposed construction must be substantially started within one year of council approval or the permit - shall end. The council may extend this deadline for one year. 3. Have the city engineer approve f nal construction and engineering plans. These plans shall ' meet all the conditions and changes noted in the engineer's. memo dated January 14, 2003. a. Include grading, utility, drainage, erosion control, streets,, trails, sidewalks, tree, retaining walls, driveway and parking lot plans. b. Show no grading or ground disturbance in the conservation easement. This land is to be preserved for open space purposes. The developer and contractors shall protect this area, including the large trees that are in and near the south side of the site, from encroachment from equipment, grading or filling. c. Include a storm water management plan for the proposal. 4. The design of all ponds shall meet Maplewood's' design standards and shall be subject to the approval of the city engineer. If needed, the developer shall be responsible for getting. any off -site pond and drainage easements. .34 5.. The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all' public improvements and meet all ' city requirements. b.* Place temporary orange safety fencing and signs at the grading limi #s: c. - Remove any debris or junk from the site,. including the conservation area.. d. Provide the city with -verification that the town houses on the proposed site plan will meet the state's noise standards.. This shall be with a study, testing or other documentation. If the noise on this site is 'a factor, then the contractor will have to build the town houses such that they can meet the noise standards. This may be done with thicker Walls,' heavier windows, requiring air conditioning or other sound - deadening construction methods. The developer shall provide the city with this documentation before the city will issue. a building permit for the town houses. 6. The approved setbacks for the principal structures in the Highwood Farm PUD shall be: a. Front -yard setback (from a public street or a private driveway): minimum - 30 feet, maximum 35 feet b. Rear yard setback: 30 feet from any adjacent residential property line c. Side -yard setback (town houses): minimum - 47 feet from the west property line and 50 feet from .the east property line. 7. The developer or builder will pay the city Park Access Charges (PAC fees) , for each housing. unit at the time 'of the building permit for each housing unit. 8. Submit the homeowners association documents to city staff for review and approval. 9. The developer shall provide a permanent means to preserve and maintain the common open space. This may be done. by conservation easement, deed. restrictions, covenants or public dedication. The developer shall record this document with the final plat and before the :city - issues . a permit for grading or utility construction 10. The city council shall review this permit in one year. 11. This approval does not include the design approval for the townhomes. The project design plans, including architectural, site, lighting, tree and landscaping plans, shall be subject to review and approval of the community design review board (CDRB).. The .projects shall be subject to the following conditions: a. Meeting all conditions and changes as required by the city council. b. For the driveways: (1) Minimum width - 20 feet. (2) Maximum width - 28 feet. 35 for "No Parking". All driveways less than 28. feet in width shall be posted on both sides. Driveways at Feast 28 feet wide may have parking . on one side - and shall be posted for No Parking on one side. l : e. Showing all changes required by the city as part of the conditional use permit for the planned unit development (PUD). 12. The city shall not issue any building. permits for construction on an of tlot (per city code requirements). The developer must record a final plat to create buildable. lots in the preliminary plat. before the city will issue a building permit. The Maplewood City Council approved this resolution on 2003. 36 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830'COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA WEDNESDAY, JANUARY 22,2003. a.' Highwood Farm (Town houses) — Highwood Avenue Mr. Roberts said Mr. Charles Cox is proposing to build 18 townhouses (in three'six -unit buildings) in a development ment called Hi hwood Farm. � �It would be on a 3.71 -acre site on the south side of p g Highwood Avenue, east of Dennis Street. A homeowners association would own and maintain the common areas. To build this project, Mr. 'Cox is . requesting that the city approve: 1.A change to the comp rehensive plan. This would be from R -1 (single dwellings) to R -3(M) g p p (medium density residential) for the site. 2. A conditional use permit (CUP) for a planned unit development (PUD). This PUD will give the city and develop a chance to be more flexible with site design and*development details (such. . as setbacks and street right -of -way and pave ment than the standard city requirements would normally Specifically,. allow. this PUD will allow the townhouses and a driveway to have a smaller setback the side property lines than code usually allows and to have town houses on a private driveway. 3. A preliminary plat to create the 19 lots in the development (18 lots for the town houses and one lot for the common area). Mr. Roberts - said the applicant has not yet applied for design approval for this project. If the city approves the requests, then the applicant will apply to the city for final plat approval and design approval (including architectural and landscape plans). The 18 units on the 3.71 -acre site means there would be 4.86 units per gross acre which is consistent with the density standards set in the Maplewood Comprehensive Plan for medium - density residential development (of up to - six -units per gross acre). In ,addition, the proposed. develop density would be consistent with the density standards recommended by the p Y . Metropolitan Council for housing in first -ring suburbs. For a comparison, the comprehensive plan allows developments with single dwellings to have up to 4.1 units per gross acre. As such, on a p g g 3.71 -acre site, there could be up to 15 single - family homes. The applicant has a lied for a conditional use permit (CUP) for a planned unit development pp pp (PUD) for the 18 -unit housing development.' In addition, having a- PUD gives the city and. developer ' a chance to be more flexible. with site design and development .details than the. standard city requirements uirements- would normally allow. In this case, the developer is requesting the C for the PUD because the proposed side yard setbacks for the buildings. and for the driveway do not meet the usual city setback standards. Mr. Roberts said specifically, the driveway on the east side of the site would be 12 feet from the side property line (instead of the. usual 20 feet) and the town houses would be 47 feet from the west property line (instead of the usual 50 feet). Mr. Roberts said the rro osed setback deviations would not constitute a threat to the property p p .. values, safety, health or general welfare of the owners or occupants of nearby land and are q p p required for reasonable - and racticable hysical development and are. not required solely for financial reasons. However, in consideration for the PUD, •the .city should require the developer to record a conservation easement over the undisturbed area and to construct the development with a high level of architectural design and landscaping elements, including the size and quantities of materials. Mr.. Roberts said Mr. Cox has designed this development as •a common interest community (CIC) with three o osed buildings platted as one lot each. * The buildings will then be divided into p p g separate units, with the prospective . buyers owning from wall to wall, as opposed to owning the land that a town house sits on and a small portion of the land surrounding it. If approved, the developer will be forming a homeowners association with documents (declarations) specifying the p 9 legal responsibility of'the association and homeowners for maintenance of the units and common grounds. Mr. Roberts said data from the Institute. of Traffic Engineers (ITE) says that, on average, a town. house g p Y will generate seven vehicle tri p s p er day and that a.single dwelling will generate about ten . vehicle trips per day. As such, 18 town houses would create about 126 vehicle trips from the site while 1 0 single dwellings. would create about 100 vehicle from the site. g Mr. Roberts said Lieutenant Banick of the Maplewood'. Police Department provided staff with comments about this proposal and the first .proposal that had 10 lots for the site. The main concern Y expressed b Lt. Banick with the development of this site -is the increase in calls for p .. service- in the south end of the city. As south Maplewood has grown and developed, there has. been - an increase in the calls to the police department from the part of the city. He also noted "eve development throu hout -the city has �a tendency to increase police calls for service." Lt: rY p g Y Y Banick also stated that last summer the police department received several traffic and speeding complaints from residents on Highwood Avenue. As such, he asked what the impact would be on current residents with. the increasing traffic? Because of these concerns, he recommends that the city imit the growth in this area b restricting this development to ten residential units. y g Y g Commissioner Pearson asked .staff if there was a maximum count for that area? Mr. Cavett, Assistant City Engineer, said as an example, the 2001 traffic counts were 2,450 vehicles er day on H and 2 600 vehicles er da on.Century Avenue. A traffic p y p Y comp arison in that area for McKnight Road totaled 4,900 vehicles per day between Highwood . Avenue and Linwood Avenue.. Commissioner Dierich asked staff why this road would not be a public road? Mr. Cavett said this is a p rivate road because it doesn't meet the right of way requirements that are necessary on a public road. The homeowners association will be maintaini.ng the driveways and sidewalks. It would also require a cul -de -sac rather than the hammerhead turnaround, requiring more grading and tree removal. Commissioner Pearson asked staff if the project went forward with 20 foot roadways and there was no arkin on .the road and. it is a private driveway, does the police department have the p g p. Y authority to ticket or tow for parking violations or is that up to the homeowners association to police? Mr. Roberts said the police department cannot tow vehicles from private property. As far as ticketing authority for police department he is not sure: He believes the Fire Marshal has the authority to ticket vehicles because of the 20 foot width standard. for life safety.. Commissioner Desai asked if.staff could clarify where there would be additional parking on the site? Mr. Roberts ma displayed the to.show where additional parking would be allowed on the site. p Commissioner Mueller asked how many stories these townhomes would have? Mr. Roberts said he believes they would be two story townhomes that are 25 feet by 50 feet with underground parking. Commissioner Dierich asked if the city made this a public drive would it meet the city's criteria and if not what would it need to meet the requirements besides a turn around? Mr. Cavett said it would need a minimum 24 -foot width, a right of way of 50 feet, a minimum 90- foot wide cul -de -sac and the setbacks would change for the buildings. Commissioner Mueller asked how much the townhomes would sell for? Mr. Roberts said they would sell for between $300,000 to $350:,000. Commissioner Mueller he thought the city was concerned about affordable housing and i.n. his opinion this is an expensive home. The ap plicant Mr. Charles . Cox' McKni ht Road South, Maplewood, addressed the pp g commission.. He said.. at this time he has no concerns about the staff conditions and has no questions for the commission. Commissioner Mueller asked Mr. Cox how many stories the townhomes would have? Mr. Cox said the townhomes would. be two stories and the middle unit would have the ability to have a loft. He- said they � -will have three bedrooms and the price _will be around $300,000.. . Commissioner Dierich . commented the applicant had done a good job of listening to what the neighbors and the city had to say regarding this proposal. She feels Mr. Cox tried to do somethin g that was more sensitive to the land compared to the last proposal. Commissioner .Tri ler asked Mr. Cox to ,elaborate elaborate on the roperty to the south of the pp p development? -Are there any plans to have a walkway or recreational area on the property? Mr. Cox said there are' no plans for the property to the south at this time. He said they ' have looked at several different options for the land and have also looked, at gifting the Land to the community. They will take the walkway or recreational area ideas into consideration. They are still in the design stage and have quite a ways to go until they get to that point. Commissioner Tri pp ler said because of the no he-thought potential from Highway 494 has he thought about noise barriers on the .south property-to help mitigate the noise? Mr. Cox said staff recommended a noise study. If it's determined that the noise exceeds the noise standards they will take staff's recommendation into consideration. Commissioner. Desai said he has a concern about additional parking. For a townhome costing . $300,000 he expects. more than two spaces for parking. Visitors will be coming to these-people S homes. and he perceives a problem with the neighbors regarding the parking. Mr. David Myers of CEC Development, addressed the commission: Mr. Myers said there are two parking spots plus a guest parking spot. for each townhome with the proposed underground parking. Commissioner Rossbach said he is pleased that the commission is looking at cluster housing. He does have a concern that when ever the city is looking at a PUD, the density goes up. He does not think that is part of a PUD-that was put into the ordinance. His thought is this proposal ended u p with 18 units.. This was a piece of property that supported 15 units with the current-R - land use designation. When the city started out with a proposed plan that had 10� houses and the suggestion was to save more of this land he did not think this proposal would come close to. almost doubling the amount. of homes on this property. He wonders why this proposal is going from 10 famil - sin le homes to 18 townhomes.. The density does not need to be changed single-family because the Met Council has already approved the city's. comprehensive plan. He thinks the UD should be required, leave .it zoned as R -1 and. have 15 townhome units. . a Mr. Myers, said in the city current R -1 plan it allows them. to put in 16.1 -homes on this property based.on the number of square feet. 'But because of the way it was set -up .before they couldn't p prop ut 16 homes on the comfortably. The reason they put the underground parking in was because it gave them .additional credit towards the amount of units they could put on the land. Commissioner Rossbach said the credits don't mean. anything in a PUD because they don't apply. this is what a PUD does. Mr. Myers said the original R -1 would have allowed them to put 16.1 homes on the property. Commissioner Rossbach asked staff if that number.was correct because that was -n't -the - -n- umbe in the staff report. Mr. Roberts said he was not clear where Mr. Myers came up with those numbers. Mr. Myers said when he read the Maplewood Zoning Ordi it said there are 43,520 square feet.in an acre. Multiply that number by. 3.71 and divide it by 10,000 square feet that equals 16.1 houses. He said it was -all explained in the letter he wrote on page 18 of. the staff report. Mr. Roberts said he thinks the confusion is from looking at the density standards in the comprehensive p rehensive Ian verses minimal lot standards that are in the zoning code. Those numbers p don't necessa line u with each other. The density standards are set by the comprehensive rY p plan and that is where it says up to 6 units per gross acre is medium density. The 10,000 square foot minimum that is referring. to` is the minimum lot .size in the R -1 zoning standard Y g That density standard works in theory but doesn't account for any public right of way or streets that would be necessary to serve as .access. Commissioner Dierich said she - agrees with. Mr. Rossbach and in fact if the Met Council said the maximum is 3 homes per acre she would feel more comfortable with their decision. She let staff - know that she could live with 12 homes but would be more comfortable with 10 homes even though she thinks this is a much stronger plan. Chairperson Fischer said she believes the Met Council's decision was a minimum of 3 homes per acre rather than a maximum of 3 homes per acre. Commissioner Dierich said she thinks this is a far stronger development if the applicant pulled the middle unit out so.the trees would be conserved, slide the two units sideways 90 degrees, then. you would. meet the setbacks and you would have a nice buffer between the two units. She. is concerned about the narrowness between the private driveway and the neighbors yard as well the 12 -foot strip of land. The normal setback is 20 feet and this seems unfair to .have a setback of 12. feet. If the city was. able to reconfigure the plan on page 14 item 8 b. of the staff report and it was approved.by the city council, she would vote for the low density. She would recommend deleting the last part of that line that says "unless approved by the city council ". Commissioner Rossbach said every time the city is a PUD the density is exceeded. He said it is not just this development it is every time. a RUD is being reviewed. He the applicant could have put 1.5 units in but instead. he chose to put in 18 units.'. He said does.not want to change the rules - Just work within the -rules...' Commissioner Tri ler said he. is not quite sure how someone would pay $300,000 for a.25 foot . pp . by 54 -foot townhome. J Mr. Cox said he wants to remind planning commission members notto make adecision based on - the price of these townhomes or to base'their decision on the profit that the developer will make on this project. Commissioner Rossbach moved .to deny the resolution on page 30 of the staff report. This resolution changes the land use plan for the Highwood Farm plat on the south side of Highwood Avenue, east of Dennis Street. This change is from R -1 (single dwellings) to R -3 (M) (medium- density residential.) The city is making this change because: 1. It would be consistent with the. goals and objectives of the comprehensive plan. These include- having similar uses fronting on the same street, having a grading plan that preserves many significant natural features and uses a planned unit development to allow for creative design solutions. 2. This site is ro er for and consistent with the city's policies for medium - density residential p p use. ' This includes: a. Creating . a transitional land use between the existing low- density residential and the existing telecommunications site. b. Being on a collector street'and it is near an arterial street. Commissioner Dierich seconded. Ayes — Desai, Dierich, Pearson, Rossbach, Trippler Nays- Fischer, Mueller .Commissioner Rossbach moved to approve_ the resolution on page 31 of the staff report.. _This resolution approves a conditional use permit for a planned unit development for the Highwood Farm development on the south side of Highwood Avenue, east of Dennis Street. The city bases this approval on the findings required by code. Approval is subject to the following conditions: (Change's are in bold and deletions are bolded and have a strike through them.) 1.- All construction shall follow the plans approved by the city. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans. Such changes shall include: a. Revising the.grading and site plans to show: (1) Limit the number of units on the property to 15. {-- (2)* The developer minimizing the loss or removal of natural {-2} (3) All driveways at least 20 feet wide. If the developer wants to have parking on one side of the main drive (Ferndale Street), then it must be at least 28 feet wide. (3} (4) All parking stalls with a width of at least 9.5 feet and a length of at least 18 feet: Revise the plans to reduce the number of spaces between the buildings from three to two to allow more space between the parking area and the edge of the building. Also, revise the parking spaces and the turn- around area at the south end of the site to maximize the number of trees to be saved and to maximize the number of spaces while minimizing the amount of hard surface area. (5) Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's. design standards. {5-} (6) The developer minimizing the loss or removal of natural vegetation including keeping and protecting as many of the large trees in the undisturbed area south of the town houses and parking areas., 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year.. 3. Have the city engineer approve final construction and engineering plans. These plans shall meet all the conditions and changes noted in the engineer's memo dated January 14, 2003. These shall include: a. Include grading, utility, drainage, erosion control, streets, trails,. tree, driveway and parking lot plans. b. Show no rading o g round disturbance in the conservation This land.is g g g . to be. preserved Jor open space purposes. The developer and.. contractors shall. protect this area, including the large trees that are in and near the south side. of the site, from encroachment from equipment grading or filling. c. Include a storm water management plan for the proposal. 4. The design' of'all .ponds shall meet Maplewood's design standards and shall be subject to the approval of the city engineer. If needed, the developer shall be responsible for getting pp Y en g any off -site pond and drainage easements. 59 The developer or contractor shall: a.. Complete all grading for the site drainage and the ponds, complete all - public improvements and meet all city requirements. b. *Place temporary orange safety fencing and signs at the grading limits. c. Provide the. city with verification that the town houses on the proposed. site .plan will. meet. the state's noise standards. This shall be. with. a study, testing or other documentation. If the noise on this site is a factor., then the contractor .will have to build the town houses so that they can.meet noise standards. This may be with thicker walls, heavier windows, 'requiring. air conditioning or other sound deadening construction methods. 6. The approved setbacks for the principal structures in the Highwood Farm PUD shall be: a. - Front -yard setback (from'a public street or a private driveway): minimum — 20 feet, maximum — 35 feet. b'.. Rear — yard setback: 30 feet from any adjacent residential property line. c. Side -yard setback (town houses): minimum — 20 feet from a property line and 20 feet minimum between buildings. 7. The developer or builder will pay - the city Park Access Charges (PAC fees) for each housing unit at the time of the building permit for each housing unit. 8. Submit the homeowner's association documents to city staff for review and approval. 9. The developer shall provide a permanent means to preserve and maintain the common open This may be done by conservation easement, deed restrictions, covenants or public dedication.. The developer shall record this document with the. final. plat and before the city issues-a permit . for grading or utility construction. 10. The city council shall review this permit in one year. 11. This approval does not include the design approval for the townhomes. The project design plans including architectural,. site, lighting, tree and landscaping plans, shall be subject to review and approval of the community design review board (CDRB). The projects shall be subject to the following .conditions: a. Meeting all conditions and changes as required by the city council. b. For the driveways: (1) Minimum width.. — 20 feet. (2) Maximum width — 28 feet. (3) All .driveways less than 28 feet in width shall be posted for "No Parking" on both sides. Driveways at least 28 feet wide may have parking on one side and shall be posted for No Parking on one side. c. Showing all changes required by the city as part of the conditional use permit for the planned unit development (RUD). 12. The city shall. not issue any building. permits for.construction on an outlot (per city code requirements).. The developer must record a final plat to create buildable. lots in the preliminary plat before the city will issue a building permit.' Commissioner Rossbach moved to approve the Highwood Farms preliminary plat (received by the city on December_26, 2002). The developer shall complete following before the city council approves the final plat: (Changes are in bold and deletions are bolded and have a strike through them,) 1 Sign an agreement with the city that guarantees that the developer or. contractor will: a.. Complete all grading for overall site drainage, complete all. public improvements and meet all' city requirements. b...' *Place temporary orange safety fencing and signs at the grading. limits. C.. Have Xcel Energy install Group V rate streetlights in two locations primarily. at the street intersection and near the south end of the driveway. The exact style and location shall be subject to the city engineer's approval. d. Pay the city for. the cost of traffic-control, street identification .and no parking signs. e. Provide'.all required and necessary easements, including any off -site easements. f. Demolish or remove the existing house and garage from the site, and remove all other - g g buildings, fencing, trailers, scrap metal, debris and junk from the site. g. Cap and seal all wells on site that the owners are not using; remove septic systems or. drainfields, subject to Minnesota rules and guidelines. h. Complete the curb and utter on Highwood Avenue on the north side of the site. This . p g g is to replace the existing driveways on Highwood Avenue and shall include the restoration and sodding of. the boulevards. i. Install a sign where the new driveway ntersects Highwood Avenue indicating that it is Y a private driveway. j. Install survey. monuments and signs along the edges of the conservation easement area. These signs shall. explain that the area. beyond the signs is a' conservation. easement area and . that there shall be no building, fences, mowing, cutting,' filling, dumping or other round disturbance in that area. The* developer or contractor shall p g g install these signs before the city issues .building permits in this plat. 2. Have the city engineer approve final construction and engineering plans. The applicant shall have these plans revised to follow the comments of the city engineer and shall include the grading, utility, drainage, erosion control, tree and street plans. The plans shall meet the following conditions: a. The erosion control plans shall be consistent with the city code. b. The grading plan shall show: (1) The proposed building pad elevation and contour information' for each building site. The lot lines on this plan shall follow the approved preliminary plat. (2). Contour information for all the land that the construction will. disturb. (3) Building pads that reduce the grading on sites where the developer can save large trees. (4) The proposed street and driveway grades as allowed by the city engineer. (5)*All proposed slopes on the construction plans. The city engineer shall approve. the plans, specifications. and management practices for'any slopes . steeper than 3:1. One slopes steeper than 3:1, the developer shall prepare and implement a stabilization and planting plan. At a minimum, the slopes shall be protected with wood-fiber. blanket, be seeded with a no- maintenance vegetation and be stabilized.. before the city approves the final plat. (6) All retaining waNs on the plans. Any retaining walls taller than four feet require a building permit from the city. The developer shall install a protective rail or fence on top of any retaining wall that is taller than four feet. (7) Sedimentation basins or ponds as required by the watershed board or by the city engineer. (8) No grading beyond the plat boundary without temporary grading easements form the affected property. owner(s). (9) As little grading as possible west and south of the town houses. This is to .,keep as many of the existing trees on the site as is reasonably possible. C. The street, driveway and utility plans shall show: (1) The driveway shall be a nine -ton design with a maximum grade of eight percent .and the maximum grade within 75 feet of the intersection at two percent. (2) The street (driveway) with. continuous concrete curb and gutter, except where the. city engineer determines that curbing is not necessary for drainage purposes. (3) The, removal of the. unused driveways and the completion of the curb and gutter on the south side of Highwood Avenue and the restoration and sodding of the boulevards. (4) The coordination of the water main alignments and sizing with the standards and requirements of the Saint Paul Regional Water Services (SPRWS). Fire - flow requirements and hydrant locations shall be verified with the Maplewood Fire Department. (5) all utility excavations located within. the. proposed right -of -ways or within easements.. The developer shall. acquire easements for all utilities that would be outside the project area. (6) The plan and profiles of the proposed utilities.. (7) A detail of any ponds, the pond outlets and the rainwater gardens. The contractor shall protect the outlets to prevent erosion. d. The drainage plan shall ensure that there is no increase in the rate of storm water runoff leaving the site above the current (p redevelopment) levels. The developer's engineer shall: (1) Verify inlet and pipe capacities. (2)Submit drainage design calculations. e. *The tree plan shall: (1) Be approved, along with the landscaping, by. the Community Design Review Board before site-grading or final lat a roval. (CDRB) p pp . 2 Show where the developer will. remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. (3) Show the size, species and location of the replacement and screening trees. 'The } deciduous trees shall be at lest two and one half (2'/2) inches in diameter and shall be a mix of red and white oaks, ash, lindens, sugar maples or other native species. "i t t eight feet tall and shall be a mix of Black F The coniferous trees shall be a, leas g (8) . Hills Spruce, Austrian pine and other species. (4) Show no tree removal in the buffer zones, conservation easement, or beyond the approved grading and. tree. limits. (5) Include for city staff a detailed tree planting plan and material list. (6) Group the new news together. These planting areas shall be: (a) near the ponding areas (b) on the slopes (c). along the west side of the site to screen the proposed buildings from the homes to the west (7)Show' the planting of at least 37 trees after the site grading is done. 3. Change the plat as follows: a. Redesign the plat to 15 units. b. Add drainage and utility easements as required by the city engineer. b-. c. Show drainage . and utility easements along all property lines on the final plat. These. easements shall be ten feet wide along the front and rear property lines and five feet wide_.along the side .property lines. C7 d. Label the common areas as an outlot. or as outlots. .4-. e. If.allowed, show the conservation easement on the final plat. e-: f. Showing the building pads and the common area. as a Common . Interest Community (CIC).. 4. Pay for costs related to the engineering department's review of the construction plans. 54 Secure.' and provide all required easements for the .' development including ' any off -site :drainage. and utility easements. These shall include., but. not be limited. to, an easement for the culvert draining the pond at the northwest corner'of the . plat. 6. The developer shall complete all grading for public improvements and overall site drainage. T engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat_ approval. 7. Sign a developer's agreement with the city that guarantees that the developer or.coantractor will: a. Complete - all grading for. overall site drainage., complete all - public. improvements meet all. city requirements. b. * temporary orange safety fencing and signs at the grading limits. c. Provide for the repair of Highwood Avenue (street, curb and gutter and boulevard) after the .developer connects .to the public utilities and builds the private driveway. 8. Record the following with the final plat: a. All homeowner's association documents. b. A covenant or deed restriction that prohibits any further subdivision or splitting. of the lots or parcels in the plat that would create. additional building ,sites. Mess c. A covenant or deed restriction - that prohibits any additional driveways (besides the one new driveway shown on the project plans) from going onto Highw'ood Avenue. d. The conservation easement for the undisturbed area of the site. The. applicant shall submit the language for these. dedications and restrictions to the city for approval before recording. The city will not issue a building permit until after the developer has recorded the final plat and these documents and covenants. 9. *Submit- the homeowners association bylaws and rules to. the director of community development. These are to assure - that there will be one. responsible party for the maintenance of the common areas, outlots, private utilities, driveways, retaining walls and structures. 10. Obtain a permit from .the Ramsey - Washington Metro Watershed District for grading. 11. If the developer decides to final plat part of the preliminary plat, the director of community development may waive any conditions" that do not apply to the final plat. 12. The developer shall complete all. grading for public improvements and overall'site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. *The developer must complete these conditions before the - city issues a ' grading permit or approves the final. plat. Commissioner Pearson seconded. Ayes .- Desai, Dierich, Fischer,* Pearson, Rossbach, Trippler Nay Mueller The motion passed. This item goes to the city council Monday, February 10, 2003-- Commissioner Trip pier said he appreciates.. getting written comments from the public when surveys are'sent out. He would-appreciate having . the comments in type written form because the survey that. was. given to the commission tonight was impossible, to read'. Mr. Roberts said he will try to keep the comments in type written format, however, this survey was received late. Agenda # Action by Council Date End arsed REPORTSUMMARY Modified Rejected - Applicant: Robert Tillges — Markham Pond Medical Office Bldg. Site Address: 1570 Beam Avenue Zoning: Business Commercial Modified Land Use: Business Commercial Modified : City Council Hearing Date:. January. 27,.2003 60 -Day Deadline.: February 10, 2003 Project Description: Robert Tillges is proposing to construct a 20- foot -high by 14 -foot -wide freestanding sign along Beam Avenue for his new medical office building (Markham Pond Medical Office Building) that is currently being. , constructed at 1570 Beam Avenue. The sign will be constructed within an existing sign easement located the Maplewood Cancer Center's property (1580 Beam Avenue). The sign easement was required after the subdivision of Mr. Tillges' lot from the Maplewood Cancer Center's lot in 1997. Request: The city's sign code requires all freestanding. signs to maintain a'10-foot setback from the right -of -way. --Mr. Tillges is requesting that the city council approve a 10 -foot sign setback variance in order to construct the sign right up to the Beam Avenue right ^ofway, with no setback. Recommendations: After receiving a revised sign elevation. dated February 2, 2003 staff recommends approval of Mr: Tillges request for a 10 -foot sign setback variance with conditions as outlined. in the attached resolution. MEMORANDUM TO :. Richard Fursman, City Manager FROM: Shann Finwall, Associate Planner SUBJECT: Markham Pond Medical Office Building — Sign- Setback Variance APPLICANT: Robert Tillges LOCATION: 1570 Beam Avenue DATE: February 4, _2003 BACKGROUND On January 27, 2003, the city council reviewed a.10 -foot sign - setback variance request by Robert Tillges .for his .medical office building. located at 1570 Beam, Avenue. The city's sign ordinance requires a 10 -foot setback from the right -of -way for all freestanding signs. Mr. Tillges was requesting the variance in order to construct a 96-square-foot. .freestanding sign within an existing sign easement along Beam Avenue (refer to original sign elevation and sign easement map on pages 6 through 8). Because of the proposed sign .width 'Of 14 feet, '8 inches and the existing sign easement width of 15 feet, Mr. Tillges was proposing to construct the freestanding sign right up to the Beam Avenue right -of -way, .with no setback. In addition to the Beam Avenue sign, Mr. Tillges was proposing an .identical freestanding sign to be constructed on Hazelwood Street., with the required 10 -foot setback. The city council tabled the variance request until February 10, 2003, in Order to allow Mr. Tillges and city Staff additional time to either negotiate a revised sign easement with the Maplewood. Cancer Center or revise the sign to ensure there were no traffic - visibility issues. DISCUSSION Sign Easement Staff contacted representatives of the Maplewood Cancer Center once again to discuss. the. possibility of revising the existing sign easement located on their property to allow a 10 -foot sign setback for Mr. 'Tillges' proposed sign._ Al Hirschler, director of real estate and construction operations for the Maplewood Cancer Center, reiterated the Maplewood Cancer Center's position in the attached letter on page 9. In summary, the Maplewood Cancer Center is willing. to revise the sign easement. on the condition that Mr. Tillges substantially reduce the size of his sign to be more consistent with the size of their sign; which is 6 feet high by 8 feet wide. Mr. Tillges states that he is opposed to reducing the size of his sign to 6 feet in height because of the location of his building, which is set.behind existing office buildings on Beam Avenue. Because of the poor visibility of the building, the location. and size 'of the sign is vital to , -his and other tenants' businesses as well as the clients who frequent them. Markham Pond Medical Office Building 1 February 4, 2003 Traffic Visibility Staff met with Mr. Tillges on Friday, January 31, 2003,, regarding alternative sign proposals. As - you recall from the January 15, 2003, staff report, -one of staff's main concerns over recommending approval of. Mr. Tillges' variance request was the fact that the size of the sign in the proposed. location would block. the visibility of traffic to drivers exiting the shared driveway onto Beam Avenue. During the city council. meeting, a suggestion of rotating the sign parallel to Beam Avenue was discussed. It was felt that the rotation of the sign would alleviate traffic - visibility concerns. Upon further examination of this proposal, both Mr. Tillges and staff determined that while.the rotation of the sign would alleviate traffic - visibility concerns, the sign itself would not be visible to traffic on Beam Avenue until they were directly in front of the sign. This location may cause sudden braking of vehicles trying. to enter the site, creating a1 worse traffic- safety scenario. In the January 15, 2003, staff report, staff indicated support for a sign - setback variance if a smaller sign were proposed. During our meeting with Cllr. Tillges, it was determined that sign alternatives would be limited by the fact that'the -foot, 8 -inch wide metal structures for the tops of the signs have already been manufactured. The structures were. manufactured during the construction of the medical office- building because it easier and less expensive to. construct: all of.the metal structures for the building and the signs at the same time. Therefore, in .order to. use the existing metal structures, the sign width must remain at 14 -feet, 8 inches. With this limiting factor in mind, staff and Mr. Tillges eventually came to a compromise on a revised sign. Mr. Tillges is now proposing to reduce the width of the columns from. 3 feet, 4 inches to 2 feet. In addition,. the sign face will be constructed 6 feet from ground grade as opposed to the original 4 feet: This revision creates a 6 -foot -high by 10- foot -wide visual opening. under the sign face, as opposed to the original 4 -foot -high by 8-foot -wide visual opening. The square footage of the sign face wi ll remain approximately the same at 96 square feet in area. The height of the sign will also remain the same at 20 feet, 2 inches in height. Mr.. Tillges proposes the revised sign for both the Beam Avenue and the Hazelwood Street locations. Refer to the revised sign plan on .page 10. The reduction. in the width of the columns and the height of the sign face creates an adequate visual opening under the sign, allowing drivers exciting the shared: driveway -onto Beam Avenue to have adequate visibility of oncoming traffic. Refer to pictures on pages 11 and 12 for. representation of visibility. Right -of -Way Issues Chris Cavett, 'Assistant City Engineer, and Dan Solar, Ramsey County Engineer, state that if the variance is granted- and Mr. Tillges 1s, allowed to construct a sign 'with no setback, that a condition be placed on the property owner that any relocation of the sign in the future. as a result of additional right -of -way needs on Beam Avenue will be at the owner's expense. Staff has included this condition in the following variance - approval recommendation. Markham Pond Medical Office Building 2 February 4, 2003 Chuck Ahl, City engineer, points out that in order to qualify for state funding for trails, a two -foot clear zone is required from the trail. This means that. all signs and other. permanent structures must be located at least two feet from the_ edge of a trail. The location of the Beam Avenue bike . trail in relation to-the right -of -way .line is unknown Therefore, the -only way to determine if Mr. Tillges' proposed sign would be -located closer than two feet to the bike trail will he through a .land survey. Staff has included this condition in the following.. variance- approval recommendation. In the event that the land survey depicts the 14 -foot, 8- inch -wide sign closer to -the bike trail than two feet, a reduction in the width of the sign (at feast at the base) will have to be accomplished. Y _ David Thomalla, Police Chief, agrees that if the sign is set back at least two feet from the bike trail, and the sign face is constructed :six feet from ground grade, as opposed to the original four feet, 'the visibility concerns will be reduced. RECOMMENDATION Adopt the sign setback variance resolution on pages 13 and 14, approving a 10 -foot sign- setback variance request by Robert Tillges to construct a 14 -foot, 8 -inch -wide by. 20-foot, 2- inch - tall, 96- square -foot freestanding sign up to the Beam Avenue right -of -way for his development at 1570 Beam Avenue. Approval is based on the following findings: • Strict enforcement of the code would cause undue ' hardship because of circumstances unique to the. property and not created by the property owner. The existing sign easement is located along the Beam Avenue right -of -way, limiting the location for a freestanding sign. • Construction of the proposed freestanding sign up to the Beam Avenue right -of- way will be consistent with existing freestanding signs along Beam Avenue. All of the existing surrounding freestanding signs -were constructed up to the Beam, Avenue right -of -way, prior to the city's requirement for a 10 -foot setback. Approval is subject to the applicant doing the following: - 1. Any relocation of the approved. Beam. Avenue freestanding sign in the future as a result of additional right -of -way needs on Beam Avenue will be at the owner's expense. 2. The applicant must supply the city with a certified Land survey showing that the proposed Beam Avenue sign will be located at least two feet from the existing bike . trail. in the event that the land survey depicts. the 14- foot,' 8r- inch -wide sign closer to the bike trail than two a reduction in the width of the sign (at least. at the base) will have to be accomplished to achieve the required two -foot setback from the bike trail. Markham -Pond Medical Office Building 3 February 4, 2003 REFERENCE INFORMATION SITE DESCRIPTION Site Size: 3.57 acres Existing Land Use: Office .Building SURROUNDING* LAND USES North: Maplewood Cancer Center and Maplewood Professional Building (Zoned BC -M) - South: City of Maplewood. property (Zoned Farm. and Planned Park) East. Maplewood Office Park (Zoned BC -M) West: City of Maplewood property across Hazelwood Street (Zoned Single - Dwelling Residential and Planned open Space) PLANNING Existing Land Use Plan: Business Commercial — Modified (BC-M) Existing Zoning: Business Commercial — Modified (BC- CRITERIA FOR APPROVAL l Section 36- 272(a) of the city's sign ordinance requires a 10 7 foot setback from a right -of- way for - all freestanding signs. State law requires that the city, council make the following findings to approve a variance from the zoning code: 1. Strict. enforcement would cause undue hardship because of circumstances unique to. the property under consideration. z 2. The' variance would be in keeping with the spirit and intent *of.the ordinance. "Undue hardship ", as used in granting of a variance, means the property in question' cannot be put to a reasonable use if used under conditions allowed by the official controls. The plight of the landowner is due to circumstances unique to his property, created by the landowner, and the variance, if granted, will not alter the essential 4 character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. - Markham Pond Medical Office Building 4 February 4, 2003 Application: Date The city received a complete .variance application for this request on December 4, 20020 State law. requires that the city take action. within 60 days of receiving a complete application fora land use proposal. At the January 27, 2003, city council ,meeting, Robert Tiliges agreed to extend his 60 -day. rights from February 3, 2003, to February 10, 2003, in order to allow staff additional time to work on traffic - visibility issues for the proposed sign: P:isec3 \tillges sign variance Attachments: 1, Location Map 2 Site Plan 3. Original. Sign Elevation 4..,: Letter.from U.S. Oncology dated 1/30/03 5. Proposed Sign Elevation 6. Pictures of Sign Placement 7. Variance Resolution Markham Pond Medical Office Building 5 February 4, 2003 Attachment 1 E Attachment Z �1 -- - -- - - - - - - COW I MONUMENT S - I (!EE ARCMIT CTLIFfM ) I., OO, o J I �f egs i ID na I I , CAAUr, Z 1 —STORY BUILDING 2 :. 11,778 3F. I I ffE• 88200 PER CR it -= i 1I AREA To B[ 'sa 4 II `:• To CITr or I �i 4 WPL&AM F0R. QUI RERED FOR RECONSTR iCTION OF M�1ZELWOOO I IRS'IKL I . I I I I• ( 1 a � I,,,� _ _ _ CON4MM AP41ON •. I PER CITY Of r r � � � .`.. � ...... MIPLE1M00O. O9 I �: I 1, s 12Y -8' ♦ / Supom (SEE DETAR 7 /C7) TIFLJ b � I r GUTTER, b - II EW CURS 10 STANDARD PAWING SPACE 12 CURB UT a 1 1 O ^ `• / j / MATCH EXI5TIRO 9.S' HIDE X ,B DERP QMER (TTP.) UNLESS NOTED (SE - I E DETAIL B/CS) — I _ I! �f RAI lia I TP GUTTER ow VM4ERE DRAGE j FLOWS MAY FRGM CURB a ' I I " I g . as'- —'- -- . 5a' - —S . 4r - ...._y , sr 117 w 10' S1DI! i r --� 1 SWV W PHASE I I w DROPPED Cuss , - DROPPED CURB HANO1CAPfEO PAR4tING 'ONSTI4UCT10 AMT 1Y ' PLIRU BED STALLS a sTRPMG 9' -4i•DC O• . VA X ,a' - I' AREA of ExCE CRY PROPE BE - ---�`- — I �__ r CONC RETE' S=*wA 1 —STORY BUILDgVG 1 PLOCHASM . 1 I I PROMM OWNER I I I I a ,� ! TIP CUTTER OUT 23,094 W. ? TRANSVION CURB HEIGHT ( SEE MITECTURAL) PHASE i tO • g'' _ 12 rune a GUTTERE 860.90 SFCwEmAI eloac I °' R ARC ::.: NSTRUCT ON %MACE ADJACENT TO BUILDING RETAINING w" INSTALL C°"C� f3 ZTB' =b• (SEE DEAR 9 /CS) eYISE POwT of " O0O -W_- I -�- - --f-- -- �--� -+ �-;- BLASE LINE �O STANDARDS DAPIDS (SEE ..• � _I . DETAIL 7 /C7) _ ; '; ETE PAD. ��. CONCRETE PAD HM DE A dl � , J • • CEDAR FENCE CGRATNE 182' 11,5e b' 3S -3 1d' R4' 38' 24' 30' 104' -4i' 40' 33'' ,'J4' 1 �. , �Owc.r._._. _�.. �......._�... .gip M �.nw.Y.w•n_.....w•. r.:r.•..•rw..h +.,__. I - -.:, o --.�_ 0 -___ Attachment 3. Attachment 4 US ONCOLOGY January 30, 2003 Ms. Shann Finwall Associate Planner N Office of Community Development City of Maplewood 1380 East County Road B Maplewood, MN 55109 Via e-mail: shann.fmwall9ci.maplewood.mn.us Re:. Markham. Pond Medical Office Building -Sign Setback Variance Dear Ms. Finwall: It is my understanding that the City Council tabled Mr. Tillges' variance. request even though the Community Design Review Board had denied the variance request, and, the. wish of the City Council was to encourage the parties to .come to an agreement..related to his request. As you know we have previously submitted our objection to the proposed sign for reasons specified in my e -mail to you of January 6 2003 and the corresponding negatives that it creates as proposed. Although we are not opposed to opening a dialog with Mr. Tillges for some sort of compromise, without his. agreement fora substantial reduction in the size of the sign, to be more consistent with the size of our sign (Maplewood Cancer Center) and that of the Hazelwood on Beam professional office building (both signs straddling the location of the proposed sign), we will continue to vigorously oppose the -proposed sign and/or any request to increase the size of the existing easement. We will have re resentatives attendin 'the next -City Council meeting, which has been scheduled for p g' 1 February 10, 2003. In the mean time; if you have any questions, please contact myself (832 - 601 -6111) or Peter Bartling, our local Executive Director (651- 602 - 5365). Again, .thank you for your most professional handling of this variance request. Sincerely, Al Hirschler Director of Real Estate and Construction Operations J . � F 4 1. i i 10 Attachment 5 . /+ i Y .l • 1 ..s 1 � i. � � t e �•,� ' •}fj y ' _ �* � of r � gf �{ f .• i ' A�•• Z• t ' ! �' 1..f t.L� Vi e•{ w•! ♦ 1 J'N �� 1 � r ��. 'G!' X� f ' • .n •, •r i t ^�s �µ. S1 ��` I}a � t , yr�i • � e � y L�� •v *,�' ,r!�� � >!5 ` �. I . y. v +.. 11� 7•lif ! rRC1• t 3. �♦•.�.' .�. •. A 'P. 1 i1 � #Y°:� #4": ���1� r.,+ +.f ' `' x' x,��•I iflt'/' •t a rt* �>•. •1 � �� r t ✓L?t ��� �'� y.. tid r. f Y •i1 " t " j �,. . i .• f3. r t' . � t • �,, �' ; s•' yet r 3 � ' 'r\ d �r 2 I• k,�rlT'I //.'. ' }��•t�•..*�Ly.�� t. �.���' +4 �~� a >••' • i •') '? • `• f Ali• • -. a }♦ y '`. �� •.ta ••'�� 2?i •' t �y ' t a~ `/• , L' I �hr'` � f �/ •t t �. 1W r} � f Yu � "f' r d: 1 h ' • S f : Oil' �'` • a f ! ` � = 1y .apt / _ -k �:iliisl•?.. "�'c.'Ylr. - �4 .1' .. � .. -, �'`,. ".e �. 43, .✓ - - • I t •r.�rj +'��� -t# i" _. � ` f. •,- Y f r.�' `1 � I�1 t. i�� , �� F. 9-u1'J �5 Y .c .g�eF ray ?:.'�'. �-' s t `, `.. ��t . .t :.•l , .. . s ' M t . ,• l � s l � � �� 3. ;d` .-� ��1�M.: • . -c, °�; .t;. ' ' �, ' .� ���. 1 + - .1 r 1.w •�..• Wi v �, - f' y .it w 't § — •'�t5:'�i:ei "I �.l . 1 r � t • :: r, d��, +mow + t i� ����, -��.}.i � %.•. `�j� : I .>, '. �'ti, r � � `, \ �� i` •/' • �� � •� r r `s.l C _ �`A, ��� 1S� `9 'i?: =�, �,,.�`. '.. ,' - .. \ , I ; � - 5 � - � � :_ \.\ 'a r i '., 4 � y 1 ry , • .s. e ` ...'. to ' f ! •'•j �'; �'i _ .. -. _ .. -• i � t .�t� ..tom.; r I' N.r \ F • , > � -Y ^T .raf.'LL. �1t:+1�. t y i Kt! ��'�- i . -.6�. �•+� �'�, c -t 4.1� 1L'r"r'_'�vT•'w'^_. -__ � � � 'i'•:. - - �' ' • � `` � - � � � .ter r .- �._,_ . ".. ..... _ , - ,.•:.,. ....,a..� -. .._,,� micas l+ut. "'"s••�- � a � "'•• � , �.:.ii �:� re+k..n.; ..,.. _ � .�. y a •. A Cyr - � tY ,.......���.. .�...r.�._:.. ' mow, � - � � p ""!•�>�.:M ••aiA/• ' - ,...:. .... �- a- ..»r..- �..- .:....x.:✓ �.:,:r, .... ..'7.7' -.n � v- - '+. ...n - ,•t"x{ ..a. �� ~ Sx:S -� s.. • -7: � - Y"'ta:, 1'�.,� .st�; '3.. - 'v„ltiittr>+s' ;. •o.` -»•r: ". . -,,.- ... �.._ ' :,. ,. .. _. ,�cT �r� , .yx, i.,rn , ,*. t � .>k f -r' -� } �•1 ° al ,_ xt .�=". >c - � --" - .. •�YSt.,.. , _+. a y.71 `[ .: _ .. ' .. . �. - ...- •..-.� . -. :. � - h. - +1 :a. "U t �. , L T : i 7` �tifi'�1`.�, a .c, ar, -.; - .�...v'. .._ + i.5.c.:"• ax^ .mac, :.. :<'•.. .- .:_.•._�.. - T�x ,'�- .'+ -�',., n d,••., ..�:1TSi.'t.- ,.,.•r.�. ' . '_ ^rte.. -;fie: .,•,,. -"• �.._......a�:,, _ ..�� y ( re Olt ",'rs• a•7r •.x$i'.• tr s ` K� .. V.. _ ',w - c �y�,,�t _' -'.�i .e. b;.. �''�• t :.r -r �., t?."�w - :,� .. .e + . }i v�; -t<- '�,= 51',+xJ'; ..'jz•"ri< "'R'�'4ks r +' - v � .a;�a.g.; �.:. «...�s: d. g, �•&�.� i ? - ,t I.i..si .�a: z x . v: - ,... _.af%•r. '!_S. -�,` -, ..rF n.;� :•"•cea����.���. '�i+ �, -; ?°.:� +i ,ri ..i: �- t ' 1 .v= .•a ♦ .� �a•r � -� sSr • � tqy" �� ' � � . r � ...., __�: ,. r.a ': ^ �iN, .. .#• •••:r�s..: � -_.. :.. t !F � - �^. `f 11 ?d"'n . v 7 ������a� : .- r-:. Y .v r '�' � . •++'� �•Sr � [. ',� i . -�f 1! ..l �.. I. < "C' +�•_�- .p.. -F' 3 I �' t •X, ,v .�(-. .-;k•• ,��, ,�,� --�'., 1r•....1��� {• +o. -i :'t '�„ x S : . t,._Y«+.5 - .r.t T j - . .:,.. J� .i-4m` -ac. _ 3 .r5 ��. �:r�., 3 ; .'F '•: sl.'j . �..: �:: :d' c ��p �' c+s _ r.:..•1 - r' .a.. 4 � �e x y - %'• . ,t"i ;vsi. v'rs'?�. - `r�` `>!, -� . _#i. �••. "`�.'�.- �s'E4.fu .w .; ' ^f""'" - ► ' -..(. ?�s}yn;.:.,,._. _ : YU 'r+�'F�rF �+ r � r I ... _ ^� _.�. ,, i n. -" :�:•7� "a-. - F j � `. . •;:�'. f,�..2 ,-.. 3 ; � 9Y � j� --. .. .f,c �?..rx u. � • { ,_r,. � Y `i.�r .�.,.sk ..d.,..,...•.`-,c.:i?^: .�'• -j Br�T:�'e.+�� ;. �,y.- :���- -�,7�� :��YM-MilT 0 CQ f\ lc� IA: LLb. Attachment 7 VARIANCE RESOLUTION WHEREAS, Robert Tillges .applied for* a variance from the sign ordinance. WHEREAS, this variance applies to 1570 Beam Avenue. The legal description is: - The Northwest Quarter of the Northwest Quarter of the Southeast Quarter of Section 3 rt st Q Q Q , Township 29, Range 22, Ramsey County, Minnesota. Except the South 75.00 feet of the West 83.201 feet. thereof, And except that part of .the North 492.00 feet of said Northwest Quarter of the Northwest Quarter of the Southeast Quarter lying Easterly of. the West 395.00 feet thereof; And except that part of the North 492.00 feet of the West 395.00 feet of said Northwest Quarter of the Northwest Quarter of the Southeast Quarter lying Northerly, .Northeasterly, and Southeasterly of the following described line: Commencing at the Northwest corner of said Northwest Quarter of the Southeast Quarter of Section 3, thence South 00 degrees 28 minutes , 21 seconds East, assumed bearing, along the West line of said Northwest Quarter of the Southeast. Quarter a - distance of .239.±62 feet to the point of beginning of the -line to be described; thence South 80 degrees. 01, minutes 09 seconds East 52.95 feet; thence South 84 degrees 16 minutes 09 seconds East, a distance of 111.00 feet; thence Easterly a distance of 39.02 feet along a tangential curve concave to the Southwest having a radius of 72.12 feet and a central angle of 31 degrees 00 minutes 00 seconds; thence south 53 degrees 16 minutes 09 seconds East tangent to said curve a distance of ' 90.00 feet; thence Southeasterly and Southerly a distance of 44.92 feet along a tangential curve concave to r the Southwest having a radius of 51.47 feet and a central angle of 50 degrees 00 minutes 00 seconds; thence South 03 degrees 16 minutes 09 seconds. East tangent to e, said curve a distance of 37.89 feet thence South 31 degrees 46 minutes 00 seconds West a distance. of 107.76 fee# to the South line of the North 492.00 feet of said Northwest Quarter of the Southeast Quarter and said line there terminating. = WHEREAS, Section , 36- 272(a) of the city's sign ordinance requires a 10 -foot .setback from a right -of -way for all freestanding signs. WHEREAS, the applicant proposed a freestanding sign with no setback to the Beam - Avenue right -of -way. WHEREAS,. the. city council. approved a 10 -foot sign setback variance in- order to allow the applicant to construct the freestanding sign up to the_ Beam Avenue right -of -way, with no setback. a 13 l WHEREAS, the history of this variance is as follows: 1. On January . 1 . 4,* 2003; the community design review board recommended that the city .council deny this variance. 2. The city council held a public hearing on January 27, 2003. City staff P ublished.a- notice in the Maplewood Review and sent. notices to the surrounding property owners as y required by law. The council gave everyone at the hearing an opportunity to speak and Present written statements. The council also considered reports and recommendations from the city staff and planning commission. 30 The city council tabled the variance request until February 10 2003, in order to allow- the applicant and city staff additional time to revise the sign to ensure there were no traffic visibility issues. NOW, .THEREFORE, BE IT RESOLVED that the city council. approve the above- described variance for the following reasons: v t • Strict enforcement of the code world cause undue hardship because of circumstances unique to the property, and not, created - by the property owner. The existing sign easement 'is located along the - Beam Avenue right -of -way, limiting the location for a: freestanding sign. • Construction of the proposed freestanding sign up to the Beam Avenue, right -of -way will be consistent with existing freestanding signs along. Beam Avenue. All of the existing surrounding freestanding _signs .were constructed up to the Beam Avenue right -of -way, prior to the city's requirement for a 10 -foot setback. Approval is subject to the applicant doing. the following: 1. Any relocation of the approved Beam Avenue freestanding sign in the future as a result of additional right -of -way needs on Beam Avenue will be at the owner's. expense. 2. The applicant- mist supply the city With a certified land survey showing that the proposed $earn Avenue sign will be located at least two feet from existing bike trail. In the event that the land survey depicts the 14 -foot, 8 -inch wide sign closer to the bike trail . than two feet, a reduction in the width of the -sign (at least at the*- base) will have to be accomplished to achieve.the required two -foot setback from the bike trail. The Maplewood City Council adopted this resolution on . 14 DRAFT -- MINUTES MAPLEWOOD CITY COUNCIL 7 :00 P.M., Monday, January 27, 2003 Council Chambers, Municipal Building Meeting No. 03 -02 3. 7:30 p.m. (7:59 P.M.) Sign Setback Variance - Markham Pond Office Building (1570 Beam Avenue) a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. C. Boardmember Longrie -Kline presented the Community Design Review Board report. d. Mayor cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Robert Tillges, 1200 Junction, the applicant, was present for questions. e. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to continue the public hearing for Mr. Till es' request for a 10- foot sign setback variance until February 10, 2003. Seconded by Councilmember Juenemann Ayes -All AGENDA NO. Ll AGENDA REPORT TO: City Manager FROM: Finance Director le,2�t� RE: Tax Abatement Financing Request DATE: January 30, 2003 Action by Council r The Hartford Group has requested that the City Council adopt the attached resolution to determine the feasibility of tax abatement financing for th Legacy project. Tax abatement can be used by local governments for economic development. Details on this type of financing are in the attached excerpt from the Economic Development Financial Tools Study prepared by Springsted for the city last year. If the City Council adopts the attached resolution, representatives of Springsted will prepare a report on the feasibility of tax abatement financing for the Legacy project. A representative of the Hartford Group will be at the Council meeting to provide details on their request. p \agn \taxabatement 1. doc CITY OF MAPLEWOOD RESOLUTION NO. 2003 - AUTHORIZING CITY OF MAPLEWOOD TO DETERMINE THE FEASIBILITY OF TAX ABATEMENT FINANCING FOR ECONOMIC DEVELOPMENT PROJECT AT THE LEGACY AT MAPLEWOOD WHEREAS, the City of Maplewood ( "the City ") is authorized to grant an abatement of taxes in connection with a qualified economic development project ursuaiit to Minnesota p p J p a Statutes, Section 469.1813, Subd. l; and WHEREAS, a proposal has been made to the City by The Hartford Group for economic assistance in developing a mixed use ro'ect of housing, office commercial, p J g� cial, public and open space uses known as the Legacy at Maplewood (the "Project ") located in the City f Maplewood "Site"). • p d on the real property legally described on Exhibit A attached hereto, (the Site » ). WHEREAS, the City intends to determine the feasibility of the use of abatement of taxes based upon criteria set forth in Minnesota Statues, 469.1813 et se q. q NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Ramsey County, Minnesota, as follows: 1. The development of the Project has the potential to benefit the City at least equal to the costs of the proposed abatement. 2. The proposed abatement is the public interest because it will: (a) increase or preserve tax base; (b) provide employment opportunities in the political subdivision; (c) provide or help acquire or construct public facilities; (d) help provide access to services for residents of the political subdivision; (e) finance or provide public infrastructure; or (� phase in a property tax increase on the parcel resulting from an increase of 50 percent or more in one year on the estimated market value of the parcel, other than increase attributable to improvement of the parcel. 3. City staff is hereby authorized to take all actions necessary to determine the feasibility of the use of the proposed abatement of taxes in connection with the Project, including use of outside consultants for economic, market and engineering analyses, ADOPTED this day of February, 2003. Robert Cardinal, Mayor ATTEST: Karen Guilfoile, City Clerk p \agn\HARTFORD MAPLEWOOD TAX ABATEMENT RESOLUTION 11703.DOC 2. City of Maplewood, Minnesota 13. Tax Abatement (Minnesota Statutes Chapter 469.1812 -1815) Minnesota Statutes refers to tax abatement as the capture or deferral of property taxes. Under Minnesota law, taxes due on real property subject to tax abatement must still be paid as due. If tax abatement is in place, the appropriate portion of the taxes can be captured and applied to development purposes. The captured taxes must be used to offset the costs agreed to under an abatement agreement. Tax abatement can be used to capture taxes on land and existing buildings as well as new improvements. Limited restrictions exist on the end use and current use of tax abatement. The maximum aggregate amount of abatement for a political subdivision is the greater of 5% of the current tax levy or $100,000. Examples of the use of tax abatement include, but are not limited to: ♦ Commercial ♦ Retail ♦ Industrial Cities, counties, towns, and school districts all have the authority to grant abatements. In addition, the county and school district affected by the abatement have the option of declining participation. If one of the jurisdictions should choose to decline, the .maximum duration of abatement is 15 years. In the case in which the city (or town), county, and school district all participate, the maximum duration of abatement is 10 years. In order for a city, town, county, or school district to utilize tax abatement, the following findings must be made: ♦ The benefits gained must equal or exceed the cost to the political subdivision; and ♦ it must be in the public interest because it does one of the following: 1. Increases or preserves the tax base 2. Provides employment opportunities 3. Provides or helps acquire or construct public facilities 4. Helps redevelop or renew blighted areas 5. Helps provide access to services 6. Finances or provides for public infrastructure F/ SPRINGSTED Page 40 1 City of Maplewood, Minnesota The abatement approval process is much s than tax Incremeht and consists of the following steps: calling for a public hearing, publishing a notice of the hearing, conducting the hearing, and passing the abatement resolutions. Dollars generated through abatement carry a minimum number of spending restrictions compared to tax increment. V,AA SPRINGSTED Page 41 J MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk � DATE: February 2, 2003 RE: Parks & Recreation Summer Kick Off Event Agenda # / . 2- Action by Council Date.. Endorsed Modi fied R ejected The Parks & Recreation Department is having a Summer Kick Off Event in preparation of their spring and summer program schedule. While in the planning stages, the event scheduled for May 31, 2003, will start with a parade from Frost Avenue ending at the Community Center. The parade will start at 10:00 a.m. and is anticipated to last approximately one hour. Leading the parade will be members of the police department. Other participants will be parks and recreation department employees and youth program participants. Staff will coordinate traffic needs with Ramsey County and police department staff. There will be a petting zoo in the parking lot of the Community Center where hot dogs, chips and pop will be served. Staff estimates approximately 700 to 1,000 participants. Approval of a Miscellaneous Permit for the event is requested. AGENDA ITEM AGENDA REPORT Action by Council TO:- Richard Fursman, City Manager FROM: SUBJECT: Date . E Ili ! Charles A !IC Engineer hl, Director of Public Works /City En ineer M0C Id - Rejected Hazelwood Street Improvements (Cty Rd C to Cty Rd D Project 01 -16 Resolution Authorizing Expanding Scope and Preliminary Report rY p DATE: February 4, 2003 Introduction The improvements to Hazelwood Street are included ded in the Capital Improvements Plan for 2003. An original resolution was adopted in 2001 authorizing preliminary report; 9 p ry however, the work was delayed due to pending development and property wner issues. Authorization zation to prepare the preliminary report for the roadway segment from County oad C to C r ty County Road D is recommended. Background Hazelwood Street from County Road C to County Road D r ated as one of the worst streets i within Maplewood and s listed as the most expensive street to repair b p Y maintenance staff in terms of material and hours expended to repair. This segment has been ro osed to be reconstructed for man years; how opposition p p Y Y ever, neighborhood has delayed the improvements., In 1986 a proposal to reconstruct the roadway was delayed for 5 ears and then improvement was author' Y Y en an overlay im p authorized in 1991. That overlay failed badly and is not a viable option to consider for this segment. In 2001, public works staff identified the top three riorit streets for reco nstruction p Y due to high repair and maintenance. Those streets were English Street (Cope to Frost • Co ), County Road D (White Bear to McKnight) and Hazelwood (County Road C to Count Roa ' y d D). Preliminary reports were authorized for all three street segments. English Street and County Ro ad roved in 2002. g ty ad D were improved Neighborhood opposition existed on Hazelwood Street in the form of a petition opposing payment of the improvement cost; and limitations on state aid funding for the project led staff to delay implementation of the project. The roadway emains i improvement consistent � Y n poor condition and an im p stent with the approach used on English and County Road D is recommended. The original scope of work proposed to end the improvement p ment at St. John's Boulevard. Development coordination has expanded such that the improvement should extend to County Road D on the north end. Options Members of the City Council have suggested delaying this improvement 9g y g due to budget and neighborhood concerns. The budget for the improvement is for as -tax fundin for t share of the improvements. g funding he city p ments. This money cannot be used for general fund expenditures. The project h.as been delayed three times in the past 17 ears and the overall all costs have increased over 2:5 times the 1986 cost. Adding the increased demands and expenditures maintenance b 1 p itures on the budget makes this improvement a top priority for public works. Engineering staff is planning to meet with property owners g g p p y to explain the current policy of roadway improvements and equalized assessments for all property within the city. An interesting note is that Y g the property owners would have paid 1/3 the assessment in 1986 had that ro'ect been implemented in comparison to p p the current improvement assessment costs. City Council Agenda Background Hazelwood Street Improvements February 10, 2002 Page Two Recommendation It is recommended that the city council approve the attached r • pp resolution authorizing the improvement of Hazelwood Street from Count Road C to Count ' 16 y y Road D, City Project 01- and directing the preparation of a preliminary report for the ro'ect. p J RCA 1w Attachment: Resolution Location Map 1 \---/ RESOLUTION AMENDING PROJECT SCOPE DIRECTING PREPARATION OF PRELIMINARY REPORT WHEREAS, pursuant to resolution of the council, a report was authorized to be prepared by the city engineering division with reference to the improvement of Hazelwood Street (County Road C to St. John's Boulevard)., City Project 01 -16 and WHEREAS, the City Engineer has reported that this project should be revised to . p J include additional improvement area. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The scope of improvement considered b the City Engineer for Y Y g Hazelwood Street, City Project 01 -16, is hereby mended to add the segment of Y g Hazelwood Street from St. John's Boulevard to County Road D. 2. That the proposed improvement be referred to the city engineer for stud Y g y and that he is instructed - to report to the council with all convenient speed advising the . i p g council n a preliminary way as to whether the proposed improvement is necessary, p ry, effective and feasible and as to whether it should best be made as proposed or in p p connection with some other improvement, and the estimated cost of the improvement as recommended. 3. Funds in the amount of an additional $15,000 areappropriated to re are this feasibility report. _ prepare i i r ROAD D E CT. 61 1. SUMMIT CT. 2. COUNTRYVI CIR. -� 3. DULUTH B EA 0 0 . V / / l l V f , � w o U � Z C X `j V COUNTY D pp- ST. JOHN'S BLVD. 0 W z z C] Y D - I RL V z \VPQ 0 FL vi AVE. Cle- Markham Pond f 2 4 i J t f; fr. ljy, • j f %' ! K 0 H LMAN v A �- >- _z Q North J U .72 Hazelwood z (I w w Park w E Q 23 ROAD m C �Ll. 1'p _ I z :_ - j r, . :D ST. S C7-- P 0 �--- 77- Q w no scale _ Project location Exhibit 1 Project Location Hazelwood St. (Ct. Rd. - St. John's Blvd.) 01 -16 �p W i� AGENDA TEEM NO.,�' ..I MEMORANDUM TO: City Manager FROM: Assistant City Council N� SUBJECT: Group Home Legislation DATE: January 4, 2003 INFORMATION Action by Council moc-!j C3 Rejected Attached for your review and approval is a resolution in support of legislation pertaining to the location/concentration of group homes. Representative Scott Wasiluk is working on legislation that would allow cities to have minimum distance requirements which in turn would help with the concentration issue we are experiencing here in Maplewood. In addition to the proposed legislation, staff has been working with Ramsey County, residential home providers and residents to address other management issues. At the community meeting held last Wednesday, January 29, 2003, an action plan was developed to address specific "management concerns." The minutes and strategies are not yet -complete but we will bring them for discussion and review at the February 10, 2003 meeting. RECOMMENDATION Staff recommends that City Council adopt the attached resolution. This is an important issue in our community and would be directly addressing the concentration issue of group homes and other residential facilities in Maplewood. In addition staff will review the strategies and action plan for group homes and foster care facilities, and if you like them, Council can direct staff to continue our work with the providers and Ramsey County. RESOLUTION NO. RESOLUTION SUPPORTING LEGISLATION PERTAINING TO SITING OF GROUP HOMES AND ADULT FOSTER CARE IN MAPLEW OOD WHEREAS, the City of Maplewood has been made aware of the increase in percentage of total licensed beds for Adult Foster Care and Residential Group Homes; and WHEREAS, the issue of concentration and other management issues of these homes has been addressed through public forums and discussion with the care providers; and WHEREAS, the City of Maplewood is developing strategies for on -going improvements with communication between citizens and Community Residential providers; and WHEREAS, the City of Maplewood supports the locating of community based group homes in their neighborhoods but would further support legislation that treats cities of all classes the same and where minimum distance and concentration issues are addressed. NOW, THERFORE BE IT RESOLVED, that the City of Maplewood City Council supports our local legislators in their development of legislation that would address density and concentration or that would allow a minimum distance requirement of group homes and other human service facilities when located in the city. S ACTY. MGR.GROUPHOMERESOLUTION AGENDA ITEM AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Director of.Public Works /City Engineer SUBJECT: Interstate 94 Improvements @ McKnight Road and Century Avenue Support Ramsey County Improvement, Project DATE: February 10, 2003 Ramsey County is proposing to submit the Interstate 94 Improvement Project between McKnight Road and Century Avenue for Federal Funding. A motion of support for the project is requested. Background Interstate 94 between east of Century Avenue and west .of McKnight Road is currently limited to 2 lanes in each direction, even though three lane sections exist to the east and to the west of this roadway. Major exits from the section of freeway direct a large volume of traffic into the 3M Campus. This freeway and the exit ramp systems are major congestion .points and are not serving 3M and southern Maplewood very well. Ramsey County is proposing a submittal for federal. funding for the roadway and ramp improvements. Support for the proposal is requested from the City. At this point, cost participation from Maplewood is not being considered. Recommendation It is recommended that the city council direct the City Engineer to send a letter of support to the Ramsey County Highway Engineer for the federal funding proposal for the Interstate Improvements between McKnight Road and Century Avenue. RCA CITY OF ANDOVER CITY HALL MEETING ROOM POLICY Andover City Hall has available five (5) meeting rooms that may be scheduled for use. Scheduling of Andover City Hall meeting facilities will be coordinated through the City Hall Receptionist during regular business hours. Business hours are Monday- Friday, 8:00 a.m. -4:30 p.m., excluding holidays. 1. RESERVATIONS /SCHEDULING OF CITY HALL MEETING ROOMS. Reservations may not be transferred or sublet to anyone other than the person/organization making the reservations. Cancellation of reservations should be made at least 24 hours in advance. Any person reserving a meeting room must have a photo identification or MN Driver's license,. and a telephone contact number. The City of Andover reserves the right to reschedule any and all reservations. If a meeting reservation is rescheduled due to a room conflict, the City will contact the person making the reservation at least 24 hours in advance. 2. PRIORITY OF USE. Any event directly related to the operation of the city (i.e. city council/board /commission meetings) shall have first priority of the meeting rooms. All other meeting room reservations will be taken on a first come, first served basis. 3. DAMAGE DEPOSIT /FEES. A $50.00 refundable key /damage deposit is required for meetings scheduled in any of the meeting rooms at Andover City Hall. Those who use the meeting rooms must leave the room in the condition it was in prior to use, tables /chairs are to be returned to the original positions, garbage disposed of properly, and lights turned off when the meeting is over. If the room is left in disarray or damage occurs during use, the person/organization reserving the room will be held responsible for damages and may lose the privilege to use the meeting rooms. The City reserves the right to charge meeting fees as may be approved by the City Council. The City of Andover does not assume liability for injury to participants or others involved during the use of City facilities. All organizations must agree to indemnify and hold harmless the City of Andover against all losses or liability. C:\IDOCUME-1\SCOTTA—I.CIT\LOCALS—I\Temp\MEETINGROOMPOLICY.doc Revised 8/8/02 4. GENERAL RULES. The person reserving the room shall: A. Supervise the conduct of the members of their groups. B. Use only the meeting room approved for use. C. Leave the space used in a clean and orderly fashion. Each group will be responsible for seeing that the facility is in the same condition when leaving as entering. Pick up any garbage generated during the meeting. D. Assume responsibility of setting up and taking down the tables and chairs used for the meeting. All tables and chairs must be replaced exactly as found and wiped down, if necessary. E. Comply with all city ordinances, Minnesota State Statutes, federal laws, and established rules which apply to authorized use of Andover City Hall. F. The applicant will be held responsible for locking the building securely and turning off all lights before leaving. G. The group, individual, or organization using Andover City Hall must provide competent adult supervision for the entire time that participants are in the building or on the surrounding grounds. H. The group, individual, or organization using Andover City Hall shall agree to compensate the City of Andover for all damages to facilities, equipment, or other property owned by the city. I. No food or beverage is allowed in the Council Chambers. J. While telephone usage is available, only local non -toll calls are permitted. K. Medical emergencies and /or situations requiring a public safety response should be called in under the 911 emergency communications system. 5. ROOM CAPACITY. To conform with Fire Code specifications, the Andover City Hall must limit the capacity of the people in the meeting rooms as follows: A. Council Chambers — 130 (occupancy load) B. Conference Room A — 14 (occupancy load) C. Conference Room B — 13 (occupancy load) D. Lobby Conference Room — 8 (occupancy load) E. Lunchroom — 30 (occupancy load) 6. KEYS TO THE FACILITY. The person who reserves the room or another member of the organization can pick up the key from the Andover City Hall Receptionist. The key must be signed -out the day of use of the meeting room, between the hours of 8:00 am and 4:30 pm. If meeting room is used on the weekend, the key must be signed out the business day prior. Return the key to the reception desk after all doors are secured. C:\DOCUME—I\SCOTTA—I.CIT\LOCALS—I\Ten Revised 8/8/02 7. PROHIBITED — Meeting rooms are provided for resident use to conduct a variety of lawful community meeting activities. The activities listed below are prohibited in governmental facilities. Persons using City facilities should conduct themselves in an appropriate manner at all times. Disorderly conduct of any kind including horseplay, swearing and /or activities that may result in injury to oneself or others is strictly prohibited. The use of City facilities is limited to meeting activities. Activities such as weddings, private parties, dances etc., are prohibited. If you have a question concerning the type of social activities that may be permitted, please call the City's reception staff. Gambling, wagering or betting of any nature is strictly prohibited. Alcoholic beverages and /or controlled substances of any type are strictly prohibited. Smoking in a public facility is a violation of state law and is prohibited in City facilities. FAILURE TO COMPLY WITH ANY OF THE AFOREMENTIONED GUIDELINES MAY RESULT IN THE CANCELLATION OF EXISTING RESERVATIONS AND FORFEITURE OF FUTURE US AGE OF THE CITY OF ANDOVER FACILITIES. The City hopes your use of these public facilities is an enjoyable and pleasant experience. If you have any questions, concerns or suggestions on how the City can improve its service to you as a facility user, please contact City Hall offices at 763 - 755 -5100 during normal business hours. C:\DOCUME—I\SCOTTA—I.CIT\LOCALS—I\Temp\MEETINGROOMPOLICY.doc Revised 8/8/02