HomeMy WebLinkAbout2011 09-26 City Council PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, September 26, 2011
City Hall, Council Chambers
Meeting No. 19-11
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country.
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing
the council, sign in with the City Clerk. At the podium please state your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and
Council. The Mayor will then direct staff, as appropriate, to answer questions or respond
to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of September 12, 2011 City Council Workshop Minutes
2. Approval of September 12, 2011 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Appointments to Boards and Commissions
a. Business & Economic Development Commission
b. Environmental & Natural Resources Commission
c. Housing Redevelopment Authority
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval Of Claims
2. Approval of Resolution Certifying Election Judges for the November 8, 2011 General
Election
3. Approval of Resolution Accepting Donation from Friends of Maplewood Nature to
Maplewood Nature Center Preserve
4. Stillwater Road/TH 5 Improvements, City Project 09-04
a. Approval of Resolution Directing Modification of Existing Contract, Change Order
Numbers 4 and 5
b. Approval of Resolution Approving Final Payment and Acceptance of Project
H. PUBLIC HEARINGS
1. Renewable Energy Ordinance – First Reading
I. UNFINISHED BUSINESS
1. Trash Collection System Analysis - Request for Authorization to Negotiate a Draft Trash
Collection Contract with the Top Ranked Proposer
J. NEW BUSINESS
1. Reciprocal Easement Agreement, Design Review and Right-of-Way Vacation – Beam
Avenue Medical Building, north side of Beam Avenue, east of White Bear Avenue
K. VISITOR PRESENTATIONS
L. AWARD OF BIDS
1. Award Construction Contract – Maplewood Mall Sidewalk Improvements, City Project 11-
09
M. ADMINISTRATIVE PRESENTATIONS
1. Recommendation to Cancel Council Workshop on Monday October 3, 2011
N. COUNCIL PRESENTATIONS
O. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
– elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
September 12, 2011
City Council Manager Workshop Minutes
1
Agenda Item E1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:15 p.m., Monday, September 12, 2011
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 5:18 p.m. by Mayor Rossbach.
B. ROLL CALL
Will Rossbach, Mayor Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
James Llanas, Councilmember Present
John Nephew, Councilmember Present
C. APPROVAL OF AGENDA
The order of the agenda was changed to hear unfinished business last.
Councilmember Nephew moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
D. UNFINISHED BUSINESS
1. 5:50 pm – Wipers Recycling v. City of Maplewood
a. Declaration of Intent to Close Meeting for Attorney Update
Mayor Rossbach closed the meeting at 6:47 p.m. as permitted by Minnesota State Statute
13D.05 subd. 5 for the purpose of discussing litigation.
Mayor Rossbach reopened the closed session meeting at 7:00 p.m.
E. NEW BUSINESS
1. Board & Commission Interviews
The council interviewed the following two candidates for reappointment to the Housing
Redevelopment Authority Commission:
1. Beth Ulrich
2. Joy Tkachuck
The council interviewed the following candidate for reappointment to the Business & Economic
Development Commission:
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September 12, 2011
City Council Manager Workshop Minutes
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1. Warren Wessel
2. Cable Franchise Renewal Presentation
IT Director Fowlds addressed and answered questions of the council. Ramsey/Washington
Suburban Cable Commission Executive Director Tim Finnerty presented a brief overview of the
process and answered questions of the council.
F. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 7:01 p.m.
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Agenda Item E2
September 12, 2011
City Council Meeting Minutes
1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, September 12, 2011
Council Chambers, City Hall
Meeting No. 18-11
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 7:12 p.m. by Mayor Rossbach.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Will Rossbach, Mayor Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
James Llanas, Councilmember Present
John Nephew, Councilmember Present
D. APPROVAL OF AGENDA
Councilmember Llanas moved to approve the agenda as submitted.
Seconded by Councilmember Nephew Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of August 22, 2011, City Council Workshop Minutes
Councilmember Juenemann moved to approve the August 22, 2011, City Council Workshop
Minutes as submitted.
Seconded by Councilmember Nephew Ayes – All
The motion passed.
2. Approval of August 22, 2011, City Council Meeting Minutes
Councilmember Juenemann moved to approve the August 22, 2011, City Council Meeting
Minutes as submitted with the addition of the word Approve added to the motion for I1 Organized
Trash Collection System Analysis – Update on Trash Collection Proposals and Approval of
Budget for Next Phase of Analysis.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
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Agenda Item E2
September 12, 2011
City Council Meeting Minutes
2
3. Approval of August 29, 2011, City Council Workshop Minutes
Council Member Juenemann moved to approve the August 29, 2011, City Council Workshop
Minutes as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Approval of Resolution – Remembrance and Acknowledgement of Veterans and
Public Safety Personnel
Councilmember Juenemann added the following to the end of the resolution “and all those that
serve us as first responders with enduring dedication.”
Councilmember Juenemann moved to approve the Resolution in Remembrance and
Acknowledgement of Veterans and Public Safety Personnel.
Resolution 11-9-617
CITY OF MAPLEWOOD
Remembrance and Acknowledgement of Veterans and Public Safety Personnel
WHEREAS, the governing body of the City of Maplewood and its residents recognizes
and remembers all veterans past and present, living and deceased and all public safety
personnel (police, fire, emergency medical, emergency management and; especially our local
departments and all victims of September 11, 2001 and their families and;
WHEREAS, we all remember, respect and appreciate the great sacrifice of September 11,
2001, and the ongoing risk by public servants and military personnel on our behalf; and
WHEREAS, the City of Maplewood joined by resolution the national moment of
remembrance on the 10th anniversary of September 11th;
BE IT RESOLVED, that the governing body of the City of Maplewood with a few moments
of silence acknowledges and remembers all of those individuals that lost their lives on September
11, 2001 and all those that serve us as first responders with enduring dedication.
Approved this 12th day of September 2011.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
G. CONSENT AGENDA
Councilmember Juenemann moved to highlight agenda item G2 Fall Clean-up Event and pull
item G3 Approval of Resolution of Appreciation for Lois Behm, Heritage Preservation
Commission for separate acknowledgement.
Councilmember Nephew moved to pull item G9 Approval to Accept Donation of Toys to Police
Department for a separate vote.
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Agenda Item E2
September 12, 2011
City Council Meeting Minutes
3
Councilmember Juenemann moved to approve agenda items 1,2,4-9.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 216,850.13 Checks # 85016 thru # 85075
dated 08/16/11 thru 08/23/11
$ 180,762.64 Disbursements via debits to checking account
dated 08/12/11 thru 08/19/11
$ 527,847.85 Checks # 85079 thru # 85123
dated 08/25/11 thru 08/30/11
$ 317,066.06 Disbursements via debits to checking account
dated 08/17/11 thru 08/26/11
$ 880,237.38 Checks # 85124 thru # 85155
dated 09/01/11 thru 09/06/11
$ 172,044.20 Disbursements via debits to checking account
dated 08/26/11 thru 09/02/11
$ 2,294,808.26 Total Accounts Payable
PAYROLL
$ 517,908.80 Payroll Checks and Direct Deposits dated 08/19/11
$ 2,375.01 Payroll Deduction check # 9984833 thru # 9984835
dated 08/19/11
$ 516,138.72 Payroll Checks and Direct Deposits dated 09/02/11
$ 2,375.01 Payroll Deduction check # 9984861 thru # 9984863
dated 09/02/11
$ 1,038,797.54 Total Payroll
$ 3,333,605.80 GRAND TOTAL
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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Agenda Item E2
September 12, 2011
City Council Meeting Minutes
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2. Fall Clean-up Event
Assistant City Manager Ahl presented the report to the council.
Councilmember Juenemann moved to approve the Fall Clean-up Event.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Approval of Resolution of Appreciation for Lois Behm, Heritage Preservation
Commission
Mayor Rossbach gave a presentation to the council and asked Heritage Preservation
Commissioner Behm to address the council and give them some background information.
Councilmember Nephew moved to approve the Resolution of Appreciation for Lois Behm,
Heritage Preservation Commission.
Resolution 11-9-618
RESOLUTION OF APPRECIATION
WHEREAS, Lois Behm has been taking minutes for the Maplewood Heritage
Preservation Commission for sixteen years and one month since she volunteered as the
Liaison to the HPC on June 7, 1995 and has served faithfully in that capacity; and
WHEREAS, the Heritage Preservation Commission has appreciated her experience,
insights and good judgment; and
WHEREAS, Lois Behm has freely given of her time knowledge and energy, for the
betterment of the City of Maplewood; and
WHEREAS, Lois Behm has shown dedication to her duties and has consistently
contributed her leadership and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Lois Behm is hereby extended our gratitude and
appreciation for her dedicated service.
Passed by the Maplewood City Council on September 12, 2011
____________________________________
Will Rossbach, Mayor
Passed by the Maplewood
Heritage Preservation Commission
On August 11, 2011
Attest:
________________________________
Karen Guilfoile, City Clerk
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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Agenda Item E2
September 12, 2011
City Council Meeting Minutes
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4. Approval of Resolution for Temporary Gambling Permit – North Star Chapter BCCA
Councilmember Juenemann moved to approve the Resolution for Temporary Gambling Permit –
North Star Chapter BCCA.
RESOLUTION 11-9-619
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary gambling permit for lawful gambling is approved for the North Star Chapter BCCA
(Brewery Collectible Club of America), 1060 McKnight Road, to be used on October 8, 2011 at
Aldrich Arena, 1850 White Bear Avenue.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
5. Approval of Fee Waiver Request for Maplewood/Oakdale Lions
Councilmember Juenemann moved to approve the Fee Waiver Request for Maplewood/Oakdale
Lions.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
6. Approval of Resolution for Temporary Gambling Permit – Good Samaritan Society
Councilmember Juenemann moved to approve the Resolution for a Temporary Gambling Permit
for Good Samaritan Society.
RESOLUTION 11-9-620
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
premises permit for lawful gambling is approved for the Good Samaritan Society, 550 Roselawn
Ave E, to be used on November 18, 2011 at Good Samaritan Society, 550 Roselawn Ave E.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
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Agenda Item E2
September 12, 2011
City Council Meeting Minutes
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NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
7. County Road D, T.H. 61 to Hazelwood Street, Project 02-07
a. Approval of Resolution Directing Modification of Existing Contract, Change
Order Numbers 41, 42, 43 and 44
Councilmember Juenemann moved to approve the Resolution Directing Modification of the
Existing Contract, Change Order Numbers 41, 42, 43 and 44.
RESOLUTION 11-9-621
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT,
CHANGE ORDER NUMBERS 41, 42, 43 and 44
CITY PROJECT 02-07
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 02-07, County Road D, T.H. 61 to Hazelwood Street, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 02-07, Change Order Numbers 41, 42, 43, and 44.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The mayor and city clerk are hereby authorized and directed to modify the existing contract by
executing said Change Order Numbers 41, 42, 43, and 44 which is an increase of
$28,285.09.
The revised contract amount is $3,075,474.66
Approved this 12th day of September 2011.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
b. Approval of Resolution Approving Final Payment and Acceptance of Project
Councilmember Juenemann moved to approve the Resolution Approving Final Payment and
Acceptance of the Project.
RESOLUTION 11-9-622
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
CITY PROJECT 02-07
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 02-07, County Road D, T.H. 61 to Hazelwood Street, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
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Agenda Item E2
September 12, 2011
City Council Meeting Minutes
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WHEREAS, the City Engineer for the City of Maplewood has determined that the County
Road D, T.H. 61 to Hazelwood Street, City Project 02-07, is complete and recommends
acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that
1. City Project 02-07 is complete and maintenance of these improvements is accepted by the
city; and the final construction cost is $3,009,576.14. Final payment to Shafer Contracting
Company, Incorporated, and the release of any retainage or escrow is hereby authorized.
Approved this 12th day of September 2011.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
8. Approval of Resolution Accepting State Aid Advancement Funds
Councilmember Juenemann moved to approve the Resolution Accepting State Aid Advancement
Funds.
RESOLUTION 11-9-623
MUNICIPAL STATE AID STREET FUNDS ADVANCE RESOLUTION
WHEREAS, the Municipality of Maplewood desires to receive partial and final payments
on public improvements to our State Aid Street system which will require State Aid funds in
excess of those available in its State Aid Construction Account, and
WHEREAS, the advance is based on the following determination of expenditures:
Account Balance as of September 12, 2011: $ 0
Less estimated disbursements for:
Project 138-020-037
Project 138-020-038
Project 138-110-003
Project 138-111-003
Project 138-119-004
Project 138-148-001
Project 138-149-001
Project 138-121-003
Project 138-121-004
Project 138-112-005
Total Advancement Amount: $1,789,250
WHEREAS, repayment of the funds so advanced will be made in accordance with the
provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500,
Subp. 10b, and
WHEREAS, the Municipality acknowledges advance funds are released on a first-come-
first -serve basis and this resolution does not guarantee the availability of funds.
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Agenda Item E2
September 12, 2011
City Council Meeting Minutes
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NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is
hereby requested to approve this advance for financing approved Municipal State Aid Street
Projects of the Municipality of Maplewood in an amount up to $1,789,250. I hereby authorize
repayments from subsequent accruals to the Municipal State Aid Street Construction Account of
said Municipality in accordance with the schedule herein indicated:
Repayment from entire future year allocations until fully repaid
I HEREBY CERTIFY that the above is a true and correct copy of a resolution presented to
and adopted by the Municipality of Maplewood, County of Ramsey, State of Minnesota, at a duly
authorized Municipal Council Meeting held in the Municipality of Maplewood, Minnesota on the
12th day of September, 2011, as disclosed by the records of said Municipality on file and of record
in the office.
Municipality of Maplewood
Municipal Clerk
Seconded by Councilmember Koppen Ayes – All
The motion passed.
9. Approval to Accept Donation of Toys to Police Department
Police Chief Thomalla presented the staff report.
Councilmember Juenemann moved to accept the Donation of Toys to Police Department.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
H. PUBLIC HEARING
1. Gladstone Area Redevelopment Improvements, Project 04-21
a. Assessment Hearing, 7:00 p.m.
b. Approve Resolution for Adoption of Assessment Roll
Mayor Rossbach reopened the public hearing. No one spoke.
Councilmember Koppen moved to approve the Resolution for Adoption of Assessment Roll.
Seconded by Councilmember Nephew Ayes – All
The motion passed.
I. UNFINISHED BUSINESS
1. Conditional Use Permit Review – The Shores at Lake Phalen, 940 Frost Avenue
Councilmember Nephew moved to extend the approval of the Conditional Use Permit for The
Shores at Lake Phalen, 940 Frost Avenue.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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Agenda Item E2
September 12, 2011
City Council Meeting Minutes
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J. NEW BUSINESS
1. Approval of Liquor License – White Bear Liquor, 2223 White Bear Avenue – Leatte
Lovelace
City Clerk Guilfoile presented the council with the staff report. Leatte Lovelace was present and
answered questions of the council.
Councilmember Nephew moved to approve the Off-Sale Liquor License for White Bear Liquor,
2223 White Bear Avenue - Leatte Lovelace.
Seconded by Mayor Rossbach Ayes – All
The motion passed.
2. Conditional Use Permit Revision—Maplewood Toyota Service Entrance Addition,
2873 Maplewood Drive
City Planer Ekstrand presented the council with the staff report; Planning Commissioner Boeser
presented the council with the planning commission report; and Community Design Review Board
member Shankar presented the Community Design Review Board report. Present from
Maplewood Toyota was Steve McDaniels who addressed and answered questions of the council.
Councilmember Nephew moved to approve the Conditional Use Permit Revision for Maplewood
Toyota Service Entrance Addition, 2873 Maplewood Drive.
RESOLUTION 11-9-624
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Steve McDaniels of Maplewood Toyota, applied for a conditional use permit
revision for a service entrance addition and pervious paver improvements.
WHEREAS, this permit applies to property located at 2873 Maplewood Drive. The
property identification number identifying this property is:
04-29-22-41-0006
WHEREAS, the history of this conditional use permit is as follows:
1. On August 16, 2011, the planning commission held a public hearing to review this proposal.
City staff published a notice in the paper and sent notices to the surrounding property owners
as required by law. The planning commission gave everyone at the hearing a chance to
speak and present written statements. The planning commission also considered the report
and recommendation of the city staff. The planning commission recommended that the city
council approve this permit.
2. The city council held a public meeting on September 12, 2011, to review this proposal. The
council considered the report and recommendations of the city staff and planning
commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-
described conditional use permit because:
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Agenda Item E2
September 12, 2011
City Council Meeting Minutes
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1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City’s Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of operation
that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any
person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air
pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or
other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including streets, police
and fire protection, drainage structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site’s natural and scenic
features into the development design.
9. The use would cause no more than minimal adverse environmental effects.
Approval is subject to the following conditions (additions are underlined and deletions are crossed
out):
1. All construction shall follow the site plan date-stamped August 9, 2011. approved by the city.
The director of community development may approve minor changes.
2. The proposed construction must be substantially started within one year of council approval
or the conditional use permit revision for the service entrance addition and related site work
shall end. or the permit shall end. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. Beam Avenue shall not be used for loading or unloading.
5. The applicant shall be required to submit a drainage and utility plan to the city engineer for
review and approval as noted in condition 2b on page 4 of the staff report. The city engineer
shall require the applicant to implement storm water quality improvements into the final
drainage and utility plan that shall include the addition of rainwater gardens, an improvement
and regarding of the storm water outlet pond and other reasonable (as determined by the city
engineer) storm water quality improvements such that the site begins to implement runoff
standards typical to property within the shoreland district. If a reasonable agreement with the
property owner cannot be achieved by the city engineer, this conditional use permit revision
and design approval shall be returned to the city council for consideration.
The Maplewood City Council approved this resolution on September 12, 2011.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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Agenda Item E2
September 12, 2011
City Council Meeting Minutes
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3. Approval of Waiver to Wetland Ordinance – Wakefield Lake Experimental Storm
Water Treatment Basin
Public Works Deputy Director Thompson presented the council with the staff report. Cliff
Aichinger addressed and answered questions of the council.
Councilmember Llanas moved to approve the Waiver to the Wetland Ordinance for Wakefield
Lake Experimental Storm Water Treatment Basin and also the Memorandum of Understanding in
the packet between the Watershed District and the City.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Mayor Rossbach asked Boy Scout John Wolfgraham to address the council to talk about
his assignment to attend the council meeting.
4. Preliminary Approval of Proposed Tax Levy Payable in 2012 and Setting Budget
Public Hearing Date
Councilmember Rossbach moved to approve the Maximum Proposed Tax Levy Payable in 2012
at 2% and Set the Budget Public Hearing Date for December 5, 2011.
Seconded by Councilmember Koppen Ayes – Mayor Rossbach, Councilmembers
Koppen and Nephew
Nays – Councilmembers Juenemann and
Llanas
The motion passed.
5. Consider Authorizing EUF Funds for Investigation into City Dump Remediation
Project
Assistant City Manager Ahl presented the staff report and answered questions of the council.
Councilmember Juenemann moved to authorize $24,000 from the EUF Funds for Investigation
into City Dump Remediation Project.
Seconded by Councilmember Nephew Ayes – All
The motion passed.
K. VISITOR PRESENTATIONS
1. Gaoly Yang, Maplewood
2. Bob Zick, North St. Paul
L. AWARD OF BIDS
None.
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Agenda Item E2
September 12, 2011
City Council Meeting Minutes
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M. ADMINISTRATIVE PRESENTATIONS
1. Recap of the Taste of Maplewood
Citizen Services Director Guilfoile presented a report and answered questions of the council.
N. COUNCIL PRESENTATIONS
1. Councilmember Juenemann announced that the Grand Reopening for the MCC is
October 8, 2011.
O. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 9:36 p.m.
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Agenda Item F1
Agenda Report
TO: James W. Antonen, City Manager
FROM: Chuck Ahl, Assistant City Manager
Sarah Burlingame, Senior Administrative Assistant
DATE: September 20, 2011
SUBJECT: Appointments to Boards and Commissions
a. Business & Economic Development Commission
b. Environmental & Natural Resources Commission
c. Housing Redevelopment Commission
INTRODUCTION/SUMMARY
There are a total of seven (7) openings due to commissioner terms ending: Three (3) on the
Housing Redevelopment Authority, two (2) on the Environmental and Natural Resources
Commission and two (2) on the Business and Economic Development Commission.
The City has advertised and accepted applications from interested individuals. The City Council
then interviewed the candidates during Council-Manager Work Sessions on September 12 and
26, 2011 and filled out ballots, which staff has tallied.
Currently, the Housing Redevelopment Authority (HRA) has three of its five members’ terms
expiring simultaneously. Commissioner term length on the HRA is five years. Staff would
recommend that the new term expiration dates reflect a staggering these terms. It is
recommended, if the candidates are reappointed, then the staggering be done according to
seniority in regards to years of service on the commission. Current commissioner terms are as
follows and seniority:
Name Term Expiration Member Since
Gary Pearson 9/25/2011 11/13/1989
Beth Ulrich 9/25/2011 5/22/2000
Joy Tkachuck 9/25/2011 9/25/2006
Dennis Unger 9/30/2012 7/25/2011
Tammy Wilde 9/30/2016 4/11/2011
RECOMMENDATION
Staff recommends the City Council approve the attached resolution to appoint the following
candidates to the commissions indicated.
Business & Economic Development Commission
- Warren Wessel, term expires September 30, 2014
Environmental & Natural Resources Commission
- ______________, term expires September 30, 2014
- ______________, term expires September 30, 2014
Housing Redevelopment Authority
- Gary Pearson, term expires September 30, 2015
- Beth Ulrich, term expires September 30, 2014
- Joy Tkachuck, term expires September 30, 2013
Attachments:
1. Resolution for Appointment
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Attachment 1
RESOLUTION NO. ______
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who have interviewed with the Maplewood City
Council, to serve on the following commissions:
Business & Economic Development Commission
- Warren Wessel, term expires September 30, 2014
Environmental & Natural Resources Commission
- ______________, term expires September 30, 2014
- ______________, term expires September 30, 2014
Housing Redevelopment Authority
- Gary Pearson, term expires September 30, 2015
- Beth Ulrich, term expires September 30, 2014
- Joy Tkachuck, term expires September 30, 2013
Packet Page Number 16 of 121
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 9-09-11 and 9-16-11
AGENDA NO.G-1
TO:City Council
FROM:Finance Manager
RE:APPROVAL OF CLAIMS
DATE:
137,978.18$ Checks # 85156 thru # 85191
dated 09/06/11 thru 09/13/11
1,304,185.79$ Disbursements via debits to checking account
dated 09/01/11 thru 9/09/11
1,329,755.62$ Checks # 85192 thru # 85257
dated 09/13/11 thru 09/20/11
165,493.47$ Disbursements via debits to checking account
dated 09/09/11 thru 09/16/11
2,937,413.06$ Total Accounts Payable
514,383.84$ Payroll Checks and Direct Deposits dated 09/16/11
2,375.01$ Payroll Deduction check # 9984886 thru # 9984888
dated 09/16/11
516,758.85$ Total Payroll
3,454,171.91$ GRAND TOTAL
kf
attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
AGENDA REPORT
September 26, 2011
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
Packet Page Number 17 of 121
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 9-09-11 and 9-16-11
Check Description Amount
85156 04926 MCC MURAL DOWN PMT 45,000.00
85157 04849 TEXAS HOLD'EM INSTRUCTOR - AUG 108.00
85158 04842 ZUMBA INSTRUCTION NSP AUGUST 240.00
85159 00157 PROJ 10-14 PROF SRVS 06/18 - 07/15 10,462.95
85160 00240 APPLICANT BACKGROUND CHECKS 60.00
85161 04572 REPAIR WORK CITY HALL ROOF 8,221.00
85162 03365 REIMB FOR MILEAGE & INTERNET 5/26-9/7 202.60
85163 00585 NET BILLABLE TICKETS - AUGUST 955.75
85164 03789 REIMB FOR TUITION & BOOKS 5/10-8/18 1,745.70
85165 04265 ZUMBA INSTRUCTION - AUGUST 356.50
85166 01337 PROJ 08-13 PLANTINGS 1,114.71
01337 PLANTS FOR JOY PARK RAINGARDEN 320.63
85167 01337 FLEET SUPPORT FEE/MESB FEE - AUG 654.08
01337 FLEET SUPORT FEE/MESB FEE - AUG 595.84
85168 01574 BITUMINOUS MATERIALS NOT TO EXCEED 820.30
85169 04845 RECYCLING - AUGUST 27,499.50
85170 04192 EMS BILLING - AUGUST 3,690.00
85171 00116 CAR WASHES JUNE & JULY 281.35
85172 04047 SOUND TECH FOR MCC AUG 10 195.00
85173 00171 REIMB FOR MILEAGE 5/26 - 5/27 36.72
85174 00211 PROJ 04-21 PROF SRVS THRU 08/12 5,395.75
85175 04549 ZUMBA INSTRUCTION AUGUST 133.50
85176 04374 AMBUTRAK LICENSE FEE 399.00
85177 00509 MEMBERSHIP FEE 35.00
85178 01401 DAY CAMP BUS FEE - VALLEYFAIR 405.00
01401 DAY CAMP BUS FEE - MN ZOO 286.00
01401 DAY CAMP BUS FEE - THEATER ROSEVILLE 145.00
85179 00612 REPAIR WORK NAUTILUS ELIPTICAL 298.59
85180 03507 ESCROW RELEASE 2940 COUNTRY VIEW D 18,307.81
85181 00001 REFUND AFTERMATH CLAIM TRANS MEDI 1,296.20
85182 00001 REIMB R MILLER IRRIGATION SYS REPAIR 1,075.00
85183 00001 REIMB T AZZONE IRRIGATION SYS REPAIR 505.00
85184 00001 REFUND S SOLLIE P TRAINER 320.00
85185 00001 REFUND T RYAN MEMBERSHIP ERROR 121.42
85186 00001 REFUND R VOELKER - TREE REBATE 100.00
85187 00001 REFUND W DORGAN - TREE REBATE 100.00
85188 01836 RECORD MGMT SOFTWARE FEE - SEPT 3,798.00
85189 04568 BOUNCING AT THE TASTE OF MW 500.00
85190 03869 REIMB FOR TUITION & BOOKS 5/18-8/18 1,746.28
85191 04570 DAY CAMP AUG 23-24 450.00
09/06/2011 TIVOLITOO INC.
Check Register
City of Maplewood
09/09/2011
Date Vendor
09/09/2011 RICHARD NIELSEN
09/13/2011 MARY JOSEPHINE ANDERSON
09/13/2011 BARR ENGINEERING CO
09/13/2011 C.S.C. CREDIT SERVICES
09/13/2011 ETTEL & FRANZ
09/13/2011 NICK FRANZEN
09/13/2011 GOPHER STATE ONE-CALL
09/13/2011 MICHAEL NYE
09/13/2011 MARIA PIRELA
09/13/2011 RAMSEY COUNTY-PROP REC & REV
09/13/2011 RAMSEY COUNTY-PROP REC & REV
09/13/2011 RAMSEY COUNTY-PROP REC & REV
09/13/2011 RAMSEY COUNTY-PROP REC & REV
09/13/2011 T.A. SCHIFSKY & SONS, INC
09/13/2011 TENNIS SANITATION LLC
09/13/2011 TRANS-MEDIC
09/13/2011 APPEARANCE PLUS CAR WASH CORP
09/13/2011 ASHLAND PRODUCTIONS
09/13/2011 JAMES BEHAN
09/13/2011 BRAUN INTERTEC CORP.
09/13/2011 JAN ALICE CAMPBELL
09/13/2011 EMS TECHNOLOGY SOLUTIONS, LLC
09/13/2011 FIRE MARSHAL ASSN OF MN
09/13/2011 FIRST STUDENT INC
09/13/2011 FIRST STUDENT INC
09/13/2011 FIRST STUDENT INC
09/13/2011 GYM WORKS INC
09/13/2011 MOGREN HOUSING DEVELOPMENT LLC
09/13/2011 ONE TIME VENDOR
09/13/2011 ONE TIME VENDOR
09/13/2011 ONE TIME VENDOR
09/13/2011 ONE TIME VENDOR
09/13/2011 ONE TIME VENDOR
09/13/2011 ONE TIME VENDOR
09/13/2011 ONE TIME VENDOR
09/13/2011 CITY OF ST PAUL
137,978.1836Checks in this report.
09/13/2011 ST. PAUL BOUNCING TEAM
09/13/2011 JOE STEINER
09/13/2011 WOODRUNN/WOODLOCH INC.
Packet Page Number 18 of 121
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 9-09-11 and 9-16-11
Transmitted Settlement
Date Date Payee Description Amount
9/1/2011 9/1/2011 Commercial Partners Title Easements The Shores 1,000,000.00
8/31/2011 9/6/2011 U.S. Treasurer Federal Payroll Tax 96,181.62
8/31/2011 9/6/2011 P.E.R.A.P.E.R.A.87,661.71
8/31/2011 9/6/2011 MN State Treasurer State Payroll Tax 20,671.19
8/31/2011 9/6/2011 Labor Unions Union Dues 16,718.38
9/2/2011 9/6/2011 MN State Treasurer Drivers License/Deputy Registrar 19,974.00
9/6/2011 9/7/2011 MN State Treasurer Drivers License/Deputy Registrar 24,473.81
9/7/2011 9/8/2011 MN State Treasurer Drivers License/Deputy Registrar 20,626.70
9/8/2011 9/9/2011 MN State Treasurer Drivers License/Deputy Registrar 17,878.38
TOTAL 1,304,185.79
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 19 of 121
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 9-09-11 and 9-16-11
Check Description Amount
85192 02464 FUNDS FOR ATMS 10,000.00
85193 00216 2011A BONDS FEES 15,000.00
85194 00283 ACLS CARDS/HEALTHCARE PROVIDER CA 408.00
85195 04137 KARATE INSTRUCTION - AUGUST 267.50
04137 KARATE INSTRUCTION - JULY 232.50
85196 01973 POLICE DEPT CAR WASHES - AUG 60.00
85197 04572 GUTTER REPAIR CITY HALL POLICE LOT 392.00
85198 02396 REIMB FOR MILEAGE 6/13 - 8/30 25.65
85199 00687 TREE TRIMMING ODAY & HIGHWOOD 1,442.81
00687 TREE TRIMMING DESOTO 427.50
00687 TREE TRIMMING BARTELMY/LAKEWOOD 320.63
85200 00393 MONTHLY SURTAX AUG 12329123035 2,305.68
85201 04917 PROJ 04-21 GLADSTONE 1 PARTPMT#2 939,887.06
85202 01819 LOCAL PHONE SERVICE 7/16 - 8/15 1,530.43
85203 01409 FISH CREEK ENVIRONMENTAL ASSESSME 5,160.00
01409 GOODRICH PARK IMPROVEMENT FINAL PM 3,675.59
01409 WETLAND MONITORING JOY & CO D 1,933.07
85204 01463 MCC MASSAGES AUG 16-31 740.00
85205 01546 YOUTH VOLLEYBALL SHIRTS 491.00
85206 01574 BITUMINOUS MATERIALS NOT TO EXCEED 2,753.20
01574 BASE/ASPHALT TRAIL RESTORATION 683.42
85207 01190 ELECTRIC UTILITY 1,394.54
85208 00504 MDSE FOR RESALE 291.13
85209 04401 OPEN MEETING LAW WORKSHOP 150.00
85210 02310 MCC BATHROOM PROJ 6,781.22
85211 00111 ANIMAL CONTROL FEES 8/15 - 9/5 1,980.00
00111 BOARDING & DESTRUCTION FEES 1,716.50
85212 03623 PROJ 10-19 CONCRETE WORK 1,800.00
85213 03310 PHONE EQUIPMENT 34,005.72
03310 PHONE EQUIPMENT 21,508.59
03310 PHONE EQUIPMENT 8,656.24
03310 PHONE EQUIPMENT 5,909.26
03310 PHONE EQUIPMENT 5,850.42
03310 PHONE EQUIPMENT 4,839.62
03310 PHONE EQUIPMENT 2,765.39
03310 PHONE EQUIPMENT 1,224.10
03310 IMATION DVD/CD DUPLICATORS LEGAL 549.34
03310 PHONE EQUIPMENT 387.23
03310 PHONE EQUIPMENT 86.03
85214 04213 DEVELOPER ESCORW COMFORTS HOME 215.21
85215 04911 CHAIR COVERS MCC SEPT 24 BRIDE PD 546.34
85216 00420 POLICE VEHICLE CLEANING & DETAILING 299.19
85217 03619 PROJ 10-14 TELEVISING 390.00
85218 04928 DJ WONEMS EXOP OCT 15 495.00
85219 03339 SHIRTS FOR NSP 5K 902.00
85220 00809 SECURITY OFFICER MCC SEPT 10 160.00
85221 00827 WORK COMP QTR SEPT-DEC 2011 105,371.75
00827 INSURANCE QTR PREMIUM JUL-DEC 11 93,089.00
85222 04900 CEILING DRAPING MCC SEPT 9 BRIDE PD 400.00
85223 04903 SOCCER CLINIC INSTRUCTION 432.00
85224 00932 MDSE FOR RESALE 423.38
00932 COOKIES FOR TOWN HALL/ PIE PICNIC 157.09
85225 04790 DANCE INSTRUCTION 530.00
09/20/2011 BRIGGS & MORGAN, P.A.
09/20/2011 CENTURY COLLEGE
09/20/2011 THE EDGE MARTIAL ARTS
Check Register
City of Maplewood
09/16/2011
Date Vendor
09/13/2011 US BANK
09/20/2011 SHANN FINWALL
09/20/2011 HUGO'S TREE CARE INC
09/20/2011 HUGO'S TREE CARE INC
09/20/2011 THE EDGE MARTIAL ARTS
09/20/2011 ERICKSON OIL PRODUCTS INC
09/20/2011 ETTEL & FRANZ
09/20/2011 PAETEC
09/20/2011 S.E.H.
09/20/2011 S.E.H.
09/20/2011 HUGO'S TREE CARE INC
09/20/2011 DEPT OF LABOR & INDUSTRY
09/20/2011 LUNDA CONSTRUCTION CO.
09/20/2011 T.A. SCHIFSKY & SONS, INC
09/20/2011 T.A. SCHIFSKY & SONS, INC
09/20/2011 XCEL ENERGY
09/20/2011 S.E.H.
09/20/2011 SISTER ROSALIND GEFRE
09/20/2011 SUBURBAN SPORTSWEAR
09/20/2011 ANIMAL CONTROL SERVICES
09/20/2011 ANIMAL CONTROL SERVICES
09/20/2011 BOB WOLLER & SONS BLACKTOPPING
09/20/2011 1ST LINE/LEEWES VENTURES LLC
09/20/2011 ADMIN-IPA
09/20/2011 ANDERSEN CABINETS INC
09/20/2011 CDW GOVERNMENT INC
09/20/2011 CDW GOVERNMENT INC
09/20/2011 CDW GOVERNMENT INC
09/20/2011 CDW GOVERNMENT INC
09/20/2011 CDW GOVERNMENT INC
09/20/2011 CDW GOVERNMENT INC
09/20/2011 CDW GOVERNMENT INC
09/20/2011 CDW GOVERNMENT INC
09/20/2011 COMMUNITY LIVING PARTNERSHIPS
09/20/2011 CDW GOVERNMENT INC
09/20/2011 CDW GOVERNMENT INC
09/20/2011 CDW GOVERNMENT INC
09/20/2011 FIRST CHOICE ENTERTAINMENT
09/20/2011 GRAFFIC TRAFFIC LLC
09/20/2011 TOMMY KONG
09/20/2011 DECKCI DECOR
09/20/2011 DOWNTOWNER DETAIL CENTER
09/20/2011 DRAIN KING INC
09/20/2011 TAYLOR LECY
09/20/2011 MAPLEWOOD BAKERY
09/20/2011 MAPLEWOOD BAKERY
09/20/2011 L M C I T
09/20/2011 L M C I T
09/20/2011 LASTING IMPRESSIONS BY AMY LLC
09/20/2011 MAYER ARTS, INC.
Packet Page Number 20 of 121
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 9-09-11 and 9-16-11
85226 00983 COPY MACHINE IN CITIZEN SERVICES 775.00
85227 04193 FORFEITED VEHICLE STORAGE FEE-SEPT 2,250.00
85228 01060 REGISTRATION FEE 175.00
85229 04307 SOCCER COACHES SPRING/SUMMER 2,500.00
85230 00001 REFUND P ANDREWS TRANS MEDIC 2,163.86
85231 00001 REFUND K SANDBERG - TREE REBATE 117.80
85232 00001 REFUND J LETOURNEAU PRICE DIFF 62.44
85233 00001 REFUND M BARBARIS MEDICA BENEFIT 60.00
85234 00001 REFUND A STEWART VOLLEYBALL 54.00
85235 00001 REFUND M GRAMENZ EVENT CANCELLED 45.00
85236 00001 REFUND M SCHARSTROM EVENT CANCEL 45.00
85237 00001 REFUND B GLAEUE PRICE DIFF MEMBERS 44.65
85238 00001 REFUND PECHMANN HP BENEFIT 40.00
85239 00001 REFUND A SHAUL EVENT CANCELLED 35.00
85240 00001 REFUND FLEISCHER UCARE 30.00
85241 00001 REFUND M KIRCHER UCARE BENEFIT 30.00
85242 00001 REFUND SCHWIETZ UCARE BENEFIT 30.00
85243 00001 REFUND L FRASCONE HP BENEFIT 20.00
85244 00001 REFUND M KAUFENBERG HP BENEFIT 20.00
85245 00001 REFUND J SMITH MEDICA BENEFIT 20.00
85246 00001 REFUND T RYAN MEDICA BENEFIT 20.00
85247 00001 REFUND R VOLKMAN BCBS BENEFIT 20.00
85248 04502 REGISTRATION FEE 95.00
85249 04929 ESCROW RELEASE 2581 FLANDRAU 3,528.93
85250 01836 RADIO SHOP SERVICES - AUGUST 225.41
85251 01573 SECURITY OFFICER MCC SEPT 10 245.00
85252 04926 AQUATIC CENTER WALL MURAL 20%15,000.00
85253 04096 DUTY & TRAINING RIFLE AMMUNITION 7,600.00
85254 01647 ANNUAL DUES 50.00
85255 02464 PAYING AGENT FEES 431.25
02464 PAYING AGENT FEES 431.25
02464 PAYING AGENT FEES 431.25
02464 PAYING AGENT FEES 431.25
02464 PAYING AGENT FEES 431.25
85256 03247 POLY PIPE E SHORE STORM SEWER 867.83
03247 POLY PIPE E SHORE STORM SEWER 124.08
03247 COUPLERS E SHORE STORM SEWER 14.04
85257 03948 BALLROOM INSTRUCTION 249.00
09/20/2011 MN STATE FIRE CHIEFS ASSOC
09/20/2011 NORTHEAST SOCCER ASSOCIATION
09/20/2011 ONE TIME VENDOR
09/20/2011 METRO SALES INC
09/20/2011 MIDAMERICA AUCTIONS
09/20/2011 ONE TIME VENDOR
09/20/2011 ONE TIME VENDOR
09/20/2011 ONE TIME VENDOR
09/20/2011 ONE TIME VENDOR
09/20/2011 ONE TIME VENDOR
09/20/2011 ONE TIME VENDOR
09/20/2011 ONE TIME VENDOR
09/20/2011 ONE TIME VENDOR
09/20/2011 ONE TIME VENDOR
09/20/2011 ONE TIME VENDOR
09/20/2011 ONE TIME VENDOR
09/20/2011 ONE TIME VENDOR
09/20/2011 ONE TIME VENDOR
09/20/2011 ONE TIME VENDOR
09/20/2011 BRADLEY REZNY
09/20/2011 ONE TIME VENDOR
09/20/2011 ONE TIME VENDOR
09/20/2011 ONE TIME VENDOR
09/20/2011 TIVOLITOO INC.
09/20/2011 TJ CONEVERA'S, INC.
09/20/2011 TRI-COUNTY LAW ENFORCEMENT
09/20/2011 KELLY SANDBERG
09/20/2011 CITY OF ST PAUL
09/20/2011 TOM SZCZEPANSKI
09/20/2011 US BANK
09/20/2011 US BANK
09/20/2011 WINNICK SUPPLY INC
09/20/2011 US BANK
09/20/2011 US BANK
09/20/2011 US BANK
1,329,755.6266Checks in this report.
09/20/2011 WINNICK SUPPLY INC
09/20/2011 WINNICK SUPPLY INC
09/20/2011 AARON WULFF
Packet Page Number 21 of 121
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 9-09-11 and 9-16-11
Transmitted Settlement
Date Date Payee Description Amount
9/9/2011 9/12/2011 MN State Treasurer Drivers License/Deputy Registrar 14,701.96
9/9/2011 9/12/2011 MN Dept of Natural Resources DNR electronic licenses 777.50
9/9/2011 9/12/2011 Optum Health DCRP & Flex plan payments 4,232.63
9/12/2011 9/13/2011 MN State Treasurer Drivers License/Deputy Registrar 22,321.05
9/12/2011 9/14/2011 US Bank VISA One Card*Purchasing card items 7,305.21
9/13/2011 9/14/2011 MN State Treasurer Drivers License/Deputy Registrar 19,966.25
9/14/2011 9/15/2011 MN State Treasurer Drivers License/Deputy Registrar 16,523.44
9/14/2011 9/15/2011 VANCO Billing fee 115.25
9/14/2011 9/15/2011 Pitney Bowes Postage 2,985.00
9/14/2011 9/16/2011 ING - State Plan Deferred Compensation 27,732.00
9/14/2011 9/16/2011 ICMA (Vantagepointe)Deferred Compensation 4,312.76
9/14/2011 9/16/2011 US Bank VISA One Card*Purchasing card items 32,015.12
9/15/2011 9/16/2011 MN State Treasurer Drivers License/Deputy Registrar 12,040.80
9/15/2011 9/16/2011 MN Dept of Natural Resources DNR electronic licenses 464.50
TOTAL 165,493.47
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 22 of 121
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 9-09-11 and 9-16-11
CHECK #CHECK DATE EMPLOYEE NAME
09/16/11 JUENEMANN, KATHLEEN 416.42
09/16/11 KOPPEN, MARVIN 416.42
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
AMOUNT
09/16/11 HILL, DAVID 50.00
09/16/11 ROSSBACH, WILLIAM 473.15
09/16/11 STRAUTMANIS, MARIS 130.00
09/16/11 LLANAS, JAMES 416.42
09/16/11 NEPHEW, JOHN 416.42
09/16/11 ANTONEN, JAMES 5,300.00
09/16/11 BURLINGAME, SARAH 1,966.90
09/16/11 VALLE, EDWARD 50.00
09/16/11 AHL, R. CHARLES 4,958.72
09/16/11 FARR, LARRY 3,030.67
09/16/11 JAHN, DAVID 1,840.37
09/16/11 KANTRUD, HUGH 184.62
09/16/11 CHRISTENSON, SCOTT 1,962.49
09/16/11 FORMANEK, KAREN 682.92
09/16/11 ANDERSON, CAROLE 1,243.38
09/16/11 RAMEAUX, THERESE 3,030.67
09/16/11 BAUMAN, GAYLE 4,014.97
09/16/11 KELSEY, CONNIE 2,569.24
09/16/11 RUEB, JOSEPH 2,493.80
09/16/11 DEBILZAN, JUDY 1,270.60
09/16/11 JACKSON, MARY 2,115.27
09/16/11 GUILFOILE, KAREN 4,176.43
09/16/11 NEPHEW, MICHELLE 1,630.15
09/16/11 ARNOLD, AJLA 1,551.69
09/16/11 CAREY, HEIDI 2,005.19
09/16/11 CORTESI, LUANNE 1,082.34
09/16/11 LARSON, MICHELLE 1,758.15
09/16/11 SCHMIDT, DEBORAH 2,719.20
09/16/11 SPANGLER, EDNA 997.89
09/16/11 OSTER, ANDREA 1,886.77
09/16/11 RICHTER, CHARLENE 1,055.90
09/16/11 MECHELKE, SHERRIE 1,129.29
09/16/11 MOY, PAMELA 1,482.11
09/16/11 JAGOE, CAROL 191.25
09/16/11 CORCORAN, THERESA 1,890.16
09/16/11 WEAVER, KRISTINE 2,288.55
09/16/11 CARLE, JEANETTE 120.00
09/16/11 POWELL, PHILIP 2,903.66
09/16/11 SVENDSEN, JOANNE 2,081.79
09/16/11 KVAM, DAVID 4,188.29
09/16/11 PALANK, MARY 1,894.77
09/16/11 ABEL, CLINT 3,112.25
09/16/11 ALDRIDGE, MARK 3,104.31
09/16/11 THOMALLA, DAVID 4,936.26
09/16/11 YOUNG, TAMELA 1,890.16
09/16/11 BELDE, STANLEY 3,172.28
09/16/11 BENJAMIN, MARKESE 3,084.60
09/16/11 BAKKE, LONN 2,941.40
09/16/11 BARTZ, PAUL 4,492.27
09/16/11 BUSACK, DANIEL 3,313.05
09/16/11 BIERDEMAN, BRIAN 3,507.58
09/16/11 BOHL, JOHN 3,170.17
Packet Page Number 23 of 121
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 9-09-11 and 9-16-11
09/16/11 COFFEY, KEVIN 4,342.03
09/16/11 DOBLAR, RICHARD 3,886.81
09/16/11 DUGAS, MICHAEL 5,605.85
09/16/11 CROTTY, KERRY 3,575.20
09/16/11 DEMULLING, JOSEPH 3,182.93
09/16/11 FORSYTHE, MARCUS 2,140.84
09/16/11 FRASER, JOHN 3,492.24
09/16/11 ERICKSON, VIRGINIA 3,112.67
09/16/11 FLOR, TIMOTHY 2,006.36
09/16/11 HAWKINSON JR, TIMOTHY 2,785.00
09/16/11 HER, PHENG 2,786.69
09/16/11 FRITZE, DEREK 2,785.00
09/16/11 GABRIEL, ANTHONY 3,444.12
09/16/11 KALKA, THOMAS 913.09
09/16/11 KONG, TOMMY 3,122.62
09/16/11 HIEBERT, STEVEN 4,044.68
09/16/11 JOHNSON, KEVIN 4,976.80
09/16/11 LANGNER, SCOTT 3,054.26
09/16/11 LANGNER, TODD 2,943.49
09/16/11 KREKELER, NICHOLAS 842.40
09/16/11 KROLL, BRETT 2,921.60
09/16/11 MARINO, JASON 4,088.57
09/16/11 MARTIN, JERROLD 3,918.10
09/16/11 LU, JOHNNIE 3,052.70
09/16/11 LYNCH, KATHERINE 2,502.79
09/16/11 NYE, MICHAEL 3,823.17
09/16/11 OLSON, JULIE 3,079.52
09/16/11 MCCARTY, GLEN 3,414.33
09/16/11 METRY, ALESIA 3,001.43
09/16/11 RHUDE, MATTHEW 3,106.17
09/16/11 SHORTREED, MICHAEL 4,060.51
09/16/11 PARKER, JAMES 2,165.81
09/16/11 REZNY, BRADLEY 4,865.23
09/16/11 SZCZEPANSKI, THOMAS 2,954.18
09/16/11 TAUZELL, BRIAN 2,817.27
09/16/11 STEINER, JOSEPH 3,658.12
09/16/11 SYPNIEWSKI, WILLIAM 2,785.00
09/16/11 TRAN, JOSEPH 2,955.28
09/16/11 WENZEL, JAY 2,927.84
09/16/11 THEISEN, PAUL 3,223.07
09/16/11 THIENES, PAUL 5,265.91
09/16/11 ANDERSON, BRIAN 96.00
09/16/11 BAHL, DAVID 348.00
09/16/11 XIONG, KAO 3,017.74
09/16/11 ACOSTA, MARK 72.00
09/16/11 BOURQUIN, RON 576.00
09/16/11 BRADBURY, RYAN 150.00
09/16/11 BAUMAN, ANDREW 3,112.67
09/16/11 BIGELBACH, ANTHONY 168.00
09/16/11 CAPISTRANT, JOHN 560.00
09/16/11 CRUMMY, CHARLES 525.00
09/16/11 BRESIN, ROBERT 210.00
09/16/11 CAPISTRANT, JACOB 144.00
09/16/11 EATON, PAUL 264.00
09/16/11 EVERSON, PAUL 3,266.71
09/16/11 DAWSON, RICHARD 2,976.56
09/16/11 DIERICH, REBECCA 300.00
09/16/11 HALE, JOSEPH 30.50
09/16/11 HALWEG, JODI 3,393.33
09/16/11 FOSSUM, ANDREW 2,844.11
09/16/11 HAGEN, MICHAEL 252.00
09/16/11 HERLUND, RICK 264.00
09/16/11 HAWTHORNE, ROCHELLE 48.00
09/16/11 HENDRICKSON, NICHOLAS 2,504.52
Packet Page Number 24 of 121
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 9-09-11 and 9-16-11
09/16/11 HUTCHINSON, JAMES 448.00
09/16/11 JOHNSON, JAMES 687.00
09/16/11 JONES, JONATHAN 288.00
09/16/11 IMM, TRACY 154.00
09/16/11 JANSEN, CHAD 312.00
09/16/11 KERSKA, JOSEPH 186.00
09/16/11 KONDER, RONALD 360.00
09/16/11 KANE, ROBERT 392.00
09/16/11 KARRAS, JAMIE 504.00
09/16/11 LOCHEN, MICHAEL 1,208.00
09/16/11 MELLEN, CHRISTOPHER 216.00
09/16/11 KUBAT, ERIC 2,659.08
09/16/11 LINDER, TIMOTHY 2,663.01
09/16/11 MILLER, NICHOLAS 429.00
09/16/11 MONDOR, MICHAEL 3,089.18
09/16/11 MELLEN, RICHARD 336.00
09/16/11 MILLER, LADD 294.00
09/16/11 NIELSEN, KENNETH 168.00
09/16/11 NOVAK, JEROME 2,924.74
09/16/11 MONSON, PETER 234.00
09/16/11 MORGAN, JEFFERY 416.00
09/16/11 OPHEIM, JOHN 441.00
09/16/11 PACHECO, ALPHONSE 150.00
09/16/11 NOWICKI, PAUL 168.00
09/16/11 OLSON, JAMES 2,860.90
09/16/11 PLACE, ANDREA 3,090.44
09/16/11 POWERS, KENNETH 454.31
09/16/11 PETERSON, MARK 224.00
09/16/11 PETERSON, ROBERT 3,572.40
09/16/11 RANK, PAUL 768.00
09/16/11 RAVENWALD, CORINNE 348.00
09/16/11 RAINEY, JAMES 510.00
09/16/11 RANK, NATHAN 672.00
09/16/11 RODRIGUEZ, ROBERTO 24.00
09/16/11 SCHULTZ, JEROME 198.00
09/16/11 REYNOSO, ANGEL 24.00
09/16/11 RICE, CHRISTOPHER 450.00
09/16/11 SVENDSEN, RONALD 3,271.62
09/16/11 WESSELS, TIMOTHY 456.00
09/16/11 SEDLACEK, JEFFREY 3,356.57
09/16/11 STREFF, MICHAEL 2,844.11
09/16/11 ZWIEG, SUSAN 2,234.16
09/16/11 KNUTSON, LOIS 2,034.95
09/16/11 GERVAIS-JR, CLARENCE 3,867.86
09/16/11 LUKIN, STEVEN 4,475.33
09/16/11 BRINK, TROY 2,873.17
09/16/11 BUCKLEY, BRENT 1,986.95
09/16/11 NIVEN, AMY 1,411.62
09/16/11 PRIEFER, WILLIAM 2,713.17
09/16/11 HAMRE, MILES 1,269.00
09/16/11 JONES, DONALD 2,125.35
09/16/11 DEBILZAN, THOMAS 2,125.35
09/16/11 EDGE, DOUGLAS 2,104.20
09/16/11 OSWALD, ERICK 2,337.97
09/16/11 RUNNING, ROBERT 2,489.29
09/16/11 MEISSNER, BRENT 1,930.15
09/16/11 NAGEL, BRYAN 3,408.40
09/16/11 BURLINGAME, NATHAN 2,006.40
09/16/11 DUCHARME, JOHN 2,713.98
09/16/11 SETNES, SAMUEL 560.00
09/16/11 TEVLIN, TODD 2,125.35
09/16/11 JAROSCH, JONATHAN 2,977.09
09/16/11 ENGSTROM, ANDREW 2,530.95
09/16/11 JACOBSON, SCOTT 2,484.80
Packet Page Number 25 of 121
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 9-09-11 and 9-16-11
09/16/11 KREGER, JASON 2,744.54
09/16/11 LOVE, STEVEN 3,281.21
09/16/11 THOMPSON, MICHAEL 4,028.28
09/16/11 KUMMER, STEVEN 3,123.78
09/16/11 LINDBLOM, RANDAL 2,713.97
09/16/11 SCHOENECKER, LEIGH 1,547.03
09/16/11 EDSON, DAVID 2,173.83
09/16/11 ZIEMAN, SCOTT 198.80
09/16/11 KONEWKO, DUWAYNE 4,390.46
09/16/11 NAUGHTON, JOHN 2,126.43
09/16/11 NORDQUIST, RICHARD 2,127.66
09/16/11 HINNENKAMP, GARY 2,133.06
09/16/11 MARUSKA, MARK 3,183.11
09/16/11 DEAVER, CHARLES 541.97
09/16/11 GERNES, CAROLE 7.88
09/16/11 SCHINDELDECKER, JAMES 492.60
09/16/11 BIESANZ, OAKLEY 1,365.66
09/16/11 SOUTTER, CHRISTINE 358.32
09/16/11 WACHAL, KAREN 964.68
09/16/11 HAYMAN, JANET 1,268.31
09/16/11 HUTCHINSON, ANN 2,622.79
09/16/11 SINDT, ANDREA 2,013.80
09/16/11 THOMPSON, DEBRA 821.71
09/16/11 GAYNOR, VIRGINIA 3,211.95
09/16/11 KROLL, LISA 1,882.15
09/16/11 MARTIN, MICHAEL 2,621.51
09/16/11 BRASH, JASON 2,259.75
09/16/11 EKSTRAND, THOMAS 3,800.52
09/16/11 FINWALL, SHANN 3,202.15
09/16/11 SWAN, DAVID 2,738.95
09/16/11 WELLENS, MOLLY 1,644.36
09/16/11 CARVER, NICHOLAS 3,211.95
09/16/11 FISHER, DAVID 3,778.99
09/16/11 BJORK, BRANDON 550.00
09/16/11 GERMAIN, BRADY 114.00
09/16/11 BERGER, STEPHANIE 465.51
09/16/11 BETHEL III, CHARLES 110.50
09/16/11 ROBBINS, CAMDEN 48.00
09/16/11 SCHALLER, SCOTT 172.00
09/16/11 JANASZAK, MEGHAN 427.00
09/16/11 ROBBINS, AUDRA 2,847.74
09/16/11 GERMAIN, DAVID 2,134.60
09/16/11 HAAG, MARK 2,288.55
09/16/11 TAYLOR, JAMES 2,466.23
09/16/11 ADAMS, DAVID 1,923.37
09/16/11 ANZALDI, MANDY 1,262.21
09/16/11 BRENEMAN, NEIL 1,811.31
09/16/11 KLOOZ, AUSTIN 782.00
09/16/11 SCHULTZ, SCOTT 3,032.02
09/16/11 GLASS, JEAN 2,103.67
09/16/11 HANSEN, LORI 2,464.10
09/16/11 CRAWFORD - JR, RAYMOND 506.99
09/16/11 EVANS, CHRISTINE 1,593.87
09/16/11 HOFMEISTER, TIMOTHY 403.75
09/16/11 KULHANEK-DIONNE, ANN 528.38
09/16/11 HER, PETER 403.70
09/16/11 HOFMEISTER, MARY 271.65
09/16/11 PENN, CHRISTINE 2,199.26
09/16/11 SHERRILL, CAITLIN 864.83
09/16/11 OLSON, SANDRA 28.00
09/16/11 PELOQUIN, PENNYE 616.48
09/16/11 VUE, LOR PAO 272.00
09/16/11 STARK, SUE 46.25
09/16/11 VANG, KAY 271.13
Packet Page Number 26 of 121
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 9-09-11 and 9-16-11
09/16/11 ANDERSON, MAXWELL 271.95
09/16/11 BEITLER, JULIE 15.00
09/16/11 BUCKLEY, BRITTANY 303.25
09/16/11 BAETZOLD, SETH 32.63
09/16/11 BAUDE, SARAH 54.50
09/16/11 DAYTON, HEATHER 31.25
09/16/11 DEMPSEY, BETH 113.63
09/16/11 BUTLER, ANGELA 52.00
09/16/11 CRANDALL, KRISTA 192.53
09/16/11 FLACKEY, MAUREEN 42.63
09/16/11 FONTAINE, KIM 306.13
09/16/11 DUNN, RYAN 1,118.18
09/16/11 ERICKSON-CLARK, CAROL 61.00
09/16/11 HANSEN, HANNAH 229.20
09/16/11 HEINRICH, SHEILA 405.00
09/16/11 GRAY, MEGAN 72.15
09/16/11 GRUENHAGEN, LINDA 195.80
09/16/11 JOHNSON, BARBARA 126.25
09/16/11 JOYER, ANTHONY 77.70
09/16/11 HOLMBERG, LADONNA 414.00
09/16/11 HORWATH, RONALD 2,589.01
09/16/11 KOLLER, NINA 381.50
09/16/11 KRONHOLM, KATHRYN 626.57
09/16/11 JOYER, JENNA 111.27
09/16/11 KOHLER, ROCHELLE 66.00
09/16/11 MCCANN, NATALIE 380.00
09/16/11 NADEAU, KELLY 152.30
09/16/11 LAMEYER, ZACHARY 64.40
09/16/11 LAMSON, ELIANA 54.00
09/16/11 NORTHOUSE, KATHERINE 244.00
09/16/11 PROESCH, ANDY 502.64
09/16/11 NADEAU, TAYLOR 43.80
09/16/11 NELSON, ELEONOR 68.00
09/16/11 RONNING, ISAIAH 223.30
09/16/11 RONNING, ZACCEUS 160.60
09/16/11 RESENDIZ, LORI 2,129.22
09/16/11 RICHTER, DANIEL 75.60
09/16/11 SCHREINER, MICHELLE 72.56
09/16/11 SJERVEN, BRENDA 18.00
09/16/11 SCHREIER, ROSEMARIE 166.00
09/16/11 SCHREINER, MARK 62.05
09/16/11 THORWICK, MEGAN 79.01
09/16/11 TREPANIER, TODD 474.00
09/16/11 SMITH, ANN 121.80
09/16/11 SMITLEY, SHARON 302.90
09/16/11 WARNER, CAROLYN 308.40
09/16/11 BOSLEY, CAROL 52.50
09/16/11 TUPY, HEIDE 91.60
09/16/11 TUPY, MARCUS 237.50
09/16/11 BEHAN, JAMES 2,525.78
09/16/11 COLEMAN, PATRICK 150.00
09/16/11 DANIEL, BREANNA 310.00
09/16/11 HITE, ANDREA 106.00
09/16/11 LONETTI, JAMES 420.00
09/16/11 MALONEY, SHAUNA 52.50
09/16/11 DOUGLASS, TOM 1,320.90
09/16/11 FULFORD, ZAHKIYA 206.63
09/16/11 SCHULZE, KEVIN 480.00
09/16/11 THOMPSON, BENJAMIN 327.56
09/16/11 PRINS, KELLY 1,255.63
09/16/11 REILLY, MICHAEL 1,915.75
09/16/11 ZIELINSKI, JESSICA 50.75
09/16/11 VANG, PETER 101.50
09/16/11 XIONG, NAO 101.50
Packet Page Number 27 of 121
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 9-09-11 and 9-16-11
9984875
9984876
9984877
9984878
9984879
9984880
9984881
9984882
9984883
9984884
9984885
09/16/11 AICHELE, CRAIG 2,196.23
09/16/11 BERGO, CHAD 2,651.63
09/16/11 FOWLDS, MYCHAL 3,469.86
09/16/11 PRIEM, STEVEN 2,390.15
09/16/11 WOEHRLE, MATTHEW 2,287.24
09/16/11 VUKICH, CANDACE 45.00
09/16/11 VANG, TIM 379.00
09/16/11 FRANZEN, NICHOLAS 2,509.90
09/16/11 MUELLNER, CHADD 180.00
09/16/11 MCMAHON, MICHAEL 110.25
09/16/11 ROSTRON, ROBERT 545.05
09/16/11 DIONNE, DANIELLE 164.25
09/16/11 FLUEGEL, LARISSA 67.95
514,383.84
09/16/11 PETERSON, KELLY 36.00
09/16/11 STEFFEN, MICHAEL 65.25
09/16/11 ROTH, DEEPALI 78.00
09/16/11 WEINHAGEN, SHELBY 137.98
Packet Page Number 28 of 121
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 9-09-11 and 9-16-11
Transaction Date Posting Date Merchant Name Transaction Amount Name
09/08/2011 09/09/2011 CELLULAR CONN 823 $122.11 JOHN BOHL
09/01/2011 09/02/2011 GE CAPITAL $43.92 SARAH BURLINGAME
09/02/2011 09/02/2011 WEDDINGPAGES INC $128.00 HEIDI CAREY
09/06/2011 09/07/2011 VZWRLSS*APOCC VISN $89.74 HEIDI CAREY
08/30/2011 09/01/2011 UNIFORMS UNLIMITED INC $4.23 JOSEPH DEMULLING
08/29/2011 08/30/2011 AQUA LOGICS INC $456.10 LARRY FARR
08/29/2011 08/30/2011 AQUA LOGICS INC $975.77 LARRY FARR
08/30/2011 09/01/2011 SHRED IT $10.00 KAREN FORMANEK
08/26/2011 08/29/2011 B & H PHOTO-VIDEO-MO/TO ($34.35)NICK FRANZEN
09/01/2011 09/05/2011 OFFICE DEPOT #1090 $50.49 JEAN GLASS
09/02/2011 09/05/2011 OFFICE MAX $15.39 RON HORWATH
09/07/2011 09/09/2011 AMERICAN RED CROSS TWIN C $59.50 RON HORWATH
09/07/2011 09/09/2011 THE HOME DEPOT 2801 $84.75 RON HORWATH
08/25/2011 08/29/2011 THE HOME DEPOT 2801 $41.52 DAVID JAHN
08/26/2011 08/29/2011 PAYPAL *SOLARWORKZ ($119.99)KEVIN JOHNSON
08/30/2011 09/01/2011 SHRED IT $10.00 LISA KROLL
09/01/2011 09/05/2011 UNIFORMS UNLIMITED $584.33 DAVID KVAM
08/31/2011 09/02/2011 STREICHER'S MO $50.00 JOHNNIE LU
08/31/2011 09/02/2011 STREICHER'S MPLS $102.81 JOHNNIE LU
09/06/2011 09/08/2011 STREICHER'S MO ($50.00)JOHNNIE LU
08/25/2011 08/29/2011 ASPEN MILLS INC.$89.80 STEVE LUKIN
08/25/2011 08/29/2011 ASPEN MILLS INC.$904.80 STEVE LUKIN
08/30/2011 09/01/2011 METRO SALES INC $396.86 STEVE LUKIN
09/01/2011 09/05/2011 ASPEN MILLS INC.$804.50 STEVE LUKIN
08/25/2011 08/29/2011 ON SITE SANITATION INC $100.46 MARK MARUSKA
08/25/2011 08/29/2011 ON SITE SANITATION INC $115.46 MARK MARUSKA
08/25/2011 08/29/2011 ON SITE SANITATION INC $65.23 MARK MARUSKA
08/25/2011 08/29/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
08/25/2011 08/29/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
08/25/2011 08/29/2011 ON SITE SANITATION INC $65.23 MARK MARUSKA
08/25/2011 08/29/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
08/25/2011 08/29/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
08/25/2011 08/29/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
08/25/2011 08/29/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
08/25/2011 08/29/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
08/25/2011 08/29/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
08/25/2011 08/29/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
08/25/2011 08/29/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
08/25/2011 08/29/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
08/25/2011 08/29/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
09/08/2011 09/09/2011 GAL*GALLS INC $251.30 GLEN MCCARTY
09/05/2011 09/06/2011 THE SALVATION ARMY 11 $12.94 ALESIA METRY
09/07/2011 09/08/2011 CINTAS FIRST AID #431 $91.50 BRYAN NAGEL
08/31/2011 08/31/2011 ULINE *SHIP SUPPLIES $90.68 PHILIP F POWELL
09/07/2011 09/08/2011 CINTAS FIRST AID #431 $87.92 WILLIAM J PRIEFER
08/29/2011 08/30/2011 FACTORY MTR PTS #1 $80.15 STEVEN PRIEM
08/29/2011 09/01/2011 COMO LUBE & SUPPLIES $47.50 STEVEN PRIEM
08/30/2011 08/31/2011 AMERICAN FASTENER AND SUP $20.68 STEVEN PRIEM
09/06/2011 09/07/2011 PIONEER RIM & WHEEL HQ $65.26 STEVEN PRIEM
09/07/2011 09/09/2011 WHEELCO BRAKE &SUPPLY $10.14 STEVEN PRIEM
09/08/2011 09/09/2011 FACTORY MTR PTS #1 $160.09 STEVEN PRIEM
09/08/2011 09/09/2011 FACTORY MTR PTS #1 $49.88 STEVEN PRIEM
08/30/2011 09/01/2011 UNIFORMS UNLIMITED INC $375.75 BRADLEY REZNY
08/26/2011 08/29/2011 UNIFORMS UNLIMITED INC $43.91 WILLIAM SYPNIEWSKI
08/26/2011 08/29/2011 UNIFORMS UNLIMITED INC $127.70 WILLIAM SYPNIEWSKI
08/30/2011 08/31/2011 AE SIGN SYSTEMS $20.39 SUSAN ZWIEG
TOTAL $7,305.21
Packet Page Number 29 of 121
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 9-09-11 and 9-16-11
Transaction Date Posting Date Merchant Name Transaction Amount Name
08/30/2011 08/31/2011 CUB FOODS, INC.$18.16 MANDY ANZALDI
08/31/2011 09/02/2011 DOLRTREE 4713 00047134 $47.14 MANDY ANZALDI
09/01/2011 09/02/2011 TARGET 00011858 $64.62 MANDY ANZALDI
08/29/2011 08/30/2011 HENRIKSEN ACE HARDWARE $3.20 JIM BEHAN
08/29/2011 08/31/2011 THE HOME DEPOT 2801 $85.87 JIM BEHAN
08/29/2011 08/31/2011 THE HOME DEPOT 2810 $77.04 JIM BEHAN
08/30/2011 08/31/2011 HENRIKSEN ACE HARDWARE $55.80 JIM BEHAN
08/30/2011 09/01/2011 PARK SUPPLY OF AMERICA IN $1,400.23 JIM BEHAN
08/31/2011 08/31/2011 STATE SUPPLY $87.04 JIM BEHAN
09/07/2011 09/09/2011 BLOOMINGTON SECURIT $107.50 JIM BEHAN
09/08/2011 09/09/2011 HENRIKSEN ACE HARDWARE $28.27 JIM BEHAN
09/08/2011 09/09/2011 HENRIKSEN ACE HARDWARE $7.06 JIM BEHAN
09/06/2011 09/07/2011 PETSMART INC 461 $24.96 OAKLEY BIESANZ
09/01/2011 09/05/2011 SWANK MOTION PICTURES $343.87 NEIL BRENEMAN
08/26/2011 08/29/2011 JOHN DEERE LANDSCAPES530 $83.02 TROY BRINK
09/07/2011 09/09/2011 THE HOME DEPOT 2801 $77.13 BRENT BUCKLEY
09/07/2011 09/09/2011 THE HOME DEPOT 2801 $10.55 BRENT BUCKLEY
08/29/2011 08/30/2011 CUB FOODS, INC.$56.44 SARAH BURLINGAME
08/31/2011 09/02/2011 OFFICE DEPOT #1090 $19.29 SARAH BURLINGAME
08/31/2011 09/02/2011 OFFICE DEPOT #1080 $26.13 SARAH BURLINGAME
09/02/2011 09/05/2011 OFFICE DEPOT #1090 $18.59 SARAH BURLINGAME
08/30/2011 08/31/2011 LA POLICE GEAR INC $179.52 DAN BUSACK
09/01/2011 09/05/2011 UNIFORMS UNLIMITED INC $2,000.00 DAN BUSACK
09/01/2011 09/05/2011 UNIFORMS UNLIMITED INC $346.98 DAN BUSACK
08/31/2011 09/02/2011 MICHAELS #2744 $14.97 HEIDI CAREY
09/06/2011 09/07/2011 THE UPS STORE 2171 $25.96 HEIDI CAREY
08/26/2011 08/29/2011 BREDEMUS HARDWARE CO $129.15 SCOTT CHRISTENSON
08/30/2011 08/31/2011 STATE SUPPLY $64.37 SCOTT CHRISTENSON
08/30/2011 09/01/2011 THE HOME DEPOT 2801 $6.06 SCOTT CHRISTENSON
09/02/2011 09/05/2011 STATE SUPPLY ($107.73)SCOTT CHRISTENSON
09/01/2011 09/02/2011 UPS*1Z18T95Y0390224048 $9.06 KERRY CROTTY
08/26/2011 08/29/2011 MOGREN TURF LLP $16.60 THOMAS DEBILZAN
09/01/2011 09/05/2011 TRI-STATE BOBCAT INC.$122.91 THOMAS DEBILZAN
09/02/2011 09/05/2011 ESS BROS AND SONS $189.17 THOMAS DEBILZAN
08/29/2011 08/30/2011 AMERICAN SECURITY EDUC $164.95 RICHARD DOBLAR
08/29/2011 08/31/2011 UNIFORMS UNLIMITED INC $77.34 RICHARD DOBLAR
08/30/2011 08/31/2011 HENRIKSEN ACE HARDWARE $12.69 RICHARD DOBLAR
08/29/2011 08/31/2011 LAW ENFORCEMENT TARGETS $49.16 MICHAEL DUGAS
09/06/2011 09/08/2011 THE HOME DEPOT 2801 $20.33 DOUG EDGE
09/06/2011 09/09/2011 OAKDALE RENTAL CENTER $186.40 DOUG EDGE
09/06/2011 09/07/2011 HENRIKSEN ACE HARDWARE $17.12 DAVE EDSON
09/07/2011 09/08/2011 MENARDS 3059 $4.26 ANDREW ENGSTROM
08/27/2011 08/30/2011 THE TRANE COMPANY $384.00 LARRY FARR
08/29/2011 08/31/2011 NORTHERN TOOL EQUIP-MN $878.38 LARRY FARR
08/30/2011 08/31/2011 TARGET 00000687 $11.02 LARRY FARR
08/31/2011 09/02/2011 CVS PHARMACY #1751 Q03 $10.13 LARRY FARR
09/02/2011 09/05/2011 CINTAS #470 $88.21 LARRY FARR
09/02/2011 09/05/2011 CINTAS #470 $41.71 LARRY FARR
09/02/2011 09/05/2011 CINTAS #470 $77.71 LARRY FARR
09/03/2011 09/05/2011 THE HOME DEPOT 2801 $66.51 LARRY FARR
09/07/2011 09/09/2011 THE HOME DEPOT #2843 ($8.55)LARRY FARR
09/06/2011 09/07/2011 PAYPAL *MNAPA $260.00 SHANN FINWALL
08/30/2011 08/31/2011 ACT*MINNESOTA ENVIRONM $105.00 DAVID FISHER
09/06/2011 09/08/2011 WM EZPAY $447.04 DAVID FISHER
08/29/2011 08/31/2011 LABEL OUTFITTERS INC $65.50 KAREN FORMANEK
09/02/2011 09/05/2011 ASSET RECOVERY $33.57 MYCHAL FOWLDS
Packet Page Number 30 of 121
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 9-09-11 and 9-16-11
09/02/2011 09/05/2011 XP SOLUTIONS $599.25 MYCHAL FOWLDS
09/02/2011 09/05/2011 QWESTCOMM*TN651 $75.95 MYCHAL FOWLDS
09/03/2011 09/05/2011 WP-ONLINE MEDIA TE $59.00 MYCHAL FOWLDS
09/02/2011 09/05/2011 IDU*PUBLIC SECTOR $10.05 NICK FRANZEN
09/02/2011 09/05/2011 IDU*PUBLIC SECTOR $18.37 NICK FRANZEN
09/02/2011 09/05/2011 IDU*PUBLIC SECTOR $257.80 NICK FRANZEN
08/27/2011 08/29/2011 RED WING SHOE STORE $148.74 MARK HAAG
08/30/2011 09/01/2011 FORESTRY SUPPLIERS $110.05 MILES HAMRE
09/06/2011 09/08/2011 THE HOME DEPOT 2801 ($60.87)DAVID JAHN
09/01/2011 09/02/2011 NRPA HOUSING $205.85 DUWAYNE KONEWKO
09/09/2011 09/09/2011 COMCAST CABLE COMM $143.76 DUWAYNE KONEWKO
08/30/2011 08/31/2011 THE UPS STORE 2171 $2.95 NICHOLAS KREKELER
08/31/2011 09/02/2011 OFFICE MAX $11.86 NICHOLAS KREKELER
08/25/2011 08/29/2011 UNIFORMS UNLIMITED INC $52.29 DAVID KVAM
08/26/2011 08/29/2011 THE GRAFIX SHOPPE $335.00 DAVID KVAM
08/26/2011 08/29/2011 CLASSIC COLLISION CTR $401.60 DAVID KVAM
08/30/2011 09/01/2011 SHRED IT $49.00 DAVID KVAM
08/31/2011 09/01/2011 EMERGENCY AUTOMOTIVE $1,558.72 DAVID KVAM
09/02/2011 09/05/2011 THE GRAFIX SHOPPE $416.81 DAVID KVAM
09/07/2011 09/08/2011 THOMSON WEST*TCD $266.81 DAVID KVAM
09/01/2011 09/02/2011 METRO FIRE $102.98 STEVE LUKIN
09/01/2011 09/02/2011 OVERHEAD DOOR COMP $264.35 STEVE LUKIN
09/01/2011 09/02/2011 OVERHEAD DOOR COMP $131.95 STEVE LUKIN
09/02/2011 09/05/2011 MENARDS 3059 $100.63 STEVE LUKIN
08/29/2011 08/30/2011 CUB FOODS, INC.$19.25 JERROLD MARTIN
08/26/2011 08/29/2011 APA - MEMBERSHIP ONLINE $405.00 MIKE MARTIN
09/02/2011 09/05/2011 PAYPAL *MNAPA $260.00 MIKE MARTIN
08/26/2011 08/29/2011 LTG POWER EQUIPMENT $49.33 MARK MARUSKA
09/06/2011 09/08/2011 WM EZPAY $877.02 MARK MARUSKA
09/08/2011 09/09/2011 HUNT ELECTRIC CORPORATION $368.00 MARK MARUSKA
09/01/2011 09/02/2011 MINNESOTA FALL EXPO $225.00 BRYAN NAGEL
09/08/2011 09/09/2011 U OF M CCE NONCREDIT $25.00 BRYAN NAGEL
09/08/2011 09/09/2011 U OF M CCE NONCREDIT $25.00 BRYAN NAGEL
09/08/2011 09/09/2011 U OF M CCE NONCREDIT $25.00 BRYAN NAGEL
09/08/2011 09/09/2011 U OF M CCE NONCREDIT $25.00 BRYAN NAGEL
09/08/2011 09/09/2011 U OF M CCE NONCREDIT $25.00 BRYAN NAGEL
09/08/2011 09/09/2011 U OF M CCE NONCREDIT $25.00 BRYAN NAGEL
09/08/2011 09/09/2011 U OF M CCE NONCREDIT $25.00 BRYAN NAGEL
09/08/2011 09/09/2011 U OF M CCE NONCREDIT $25.00 BRYAN NAGEL
09/08/2011 09/09/2011 U OF M CCE NONCREDIT $25.00 BRYAN NAGEL
09/08/2011 09/09/2011 U OF M CCE NONCREDIT $25.00 BRYAN NAGEL
09/08/2011 09/09/2011 U OF M CCE NONCREDIT $25.00 BRYAN NAGEL
08/31/2011 09/01/2011 MEGA ACCESS CONTROLS $257.45 MICHAEL NYE
09/07/2011 09/08/2011 AUTOZONE3948 $8.56 MICHAEL NYE
09/07/2011 09/09/2011 FOX INTERNATIONAL LTD INC $81.85 MICHAEL NYE
08/25/2011 08/29/2011 OAKDALE RENTAL CENTER $207.82 ERICK OSWALD
08/25/2011 08/29/2011 THE HOME DEPOT 2801 $22.75 ERICK OSWALD
08/29/2011 08/31/2011 ORIENTAL TRADING CO $166.41 CHRISTINE PENN
08/31/2011 09/01/2011 JAI*JERRYS CATALOG $55.85 CHRISTINE PENN
09/05/2011 09/06/2011 JAI*JERRYS CATALOG $39.72 CHRISTINE PENN
09/06/2011 09/07/2011 CUB FOODS, INC.$9.87 CHRISTINE PENN
09/06/2011 09/08/2011 CUB FOODS, INC. SSS ($9.87)CHRISTINE PENN
09/06/2011 09/08/2011 HEJNY RENTAL INC $351.66 CHRISTINE PENN
08/28/2011 08/29/2011 SHORTSTOP GAS - AMSTAR $20.38 ROBERT PETERSON
09/01/2011 09/05/2011 OFFICE MAX $43.90 ROBERT PETERSON
08/26/2011 08/29/2011 AMAZON.COM $47.96 PHILIP F POWELL
08/28/2011 08/29/2011 AMAZON.COM $59.97 PHILIP F POWELL
Packet Page Number 31 of 121
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 9-09-11 and 9-16-11
08/30/2011 08/31/2011 RADIOSHACK COR00161455 $62.10 PHILIP F POWELL
08/25/2011 08/29/2011 KREMER SERVICES $115.43 STEVEN PRIEM
08/26/2011 08/29/2011 TURF WERKS OMAHA $690.74 STEVEN PRIEM
08/26/2011 08/29/2011 BAUER BUILT TIRE 18 $1,844.66 STEVEN PRIEM
08/26/2011 08/29/2011 BAUER BUILT TIRE 18 $324.00 STEVEN PRIEM
08/26/2011 08/30/2011 BAUER BUILT TIRE 18 ($458.73)STEVEN PRIEM
08/29/2011 08/30/2011 CERTIFIT AUTO PARTS-MN $28.66 STEVEN PRIEM
08/29/2011 08/30/2011 BAUER BUILT TIRE 18 $430.17 STEVEN PRIEM
08/29/2011 08/31/2011 TURF WERKS OMAHA $357.42 STEVEN PRIEM
08/30/2011 08/31/2011 M/A ASSOCIATES $100.36 STEVEN PRIEM
08/30/2011 08/31/2011 AUTO PLUS NO ST PAUL $11.70 STEVEN PRIEM
08/31/2011 09/01/2011 POMPS TIRE SERVICE, INC $584.90 STEVEN PRIEM
08/31/2011 09/01/2011 AUTO PLUS NO ST PAUL $134.92 STEVEN PRIEM
08/31/2011 09/01/2011 AUTO PLUS NO ST PAUL $6.42 STEVEN PRIEM
08/31/2011 09/01/2011 FORCE AMERICA DISTRIB LLC $435.74 STEVEN PRIEM
08/31/2011 09/02/2011 DIESEL COMPONENTS INC-MOT $20.70 STEVEN PRIEM
09/01/2011 09/02/2011 HENRIKSEN ACE HARDWARE $25.00 STEVEN PRIEM
09/01/2011 09/05/2011 TRI-STATE BOBCAT INC.$181.26 STEVEN PRIEM
09/02/2011 09/05/2011 BOYER TRUCK PARTS $105.48 STEVEN PRIEM
09/06/2011 09/07/2011 AUTO PLUS NO ST PAUL $74.71 STEVEN PRIEM
09/06/2011 09/07/2011 AUTO PLUS NO ST PAUL $10.50 STEVEN PRIEM
09/06/2011 09/07/2011 BAUER BUILT TIRE 18 $412.86 STEVEN PRIEM
09/06/2011 09/08/2011 KREMER SERVICES $1,738.29 STEVEN PRIEM
09/07/2011 09/08/2011 OREILLY AUTO 00020743 $30.00 STEVEN PRIEM
09/07/2011 09/09/2011 TOUSLEY FORD I27228006 $390.22 STEVEN PRIEM
09/08/2011 09/09/2011 ZIEGLER INC COLUMBUS $585.95 STEVEN PRIEM
09/02/2011 09/05/2011 MINNESOTA OCCUPATIONAL HE $91.00 TERRIE RAMEAUX
08/30/2011 08/31/2011 HILLYARD INC MINNEAPOLIS $1,055.33 MICHAEL REILLY
08/26/2011 08/29/2011 AMERICAN COUNCIL ON EX $99.00 LORI RESENDIZ
08/26/2011 08/29/2011 CUB FOODS, INC.$19.50 AUDRA ROBBINS
08/26/2011 08/29/2011 WALGREENS #01751 $16.56 AUDRA ROBBINS
08/29/2011 08/30/2011 FIRSTSTDNT#11762 OAKDA $212.50 AUDRA ROBBINS
08/29/2011 08/30/2011 FIRSTSTDNT#11762 OAKDA $267.50 AUDRA ROBBINS
08/31/2011 09/01/2011 CUB FOODS, INC.$11.51 AUDRA ROBBINS
08/31/2011 09/01/2011 LITTLE CAESARS 1456 0006 $71.77 AUDRA ROBBINS
08/31/2011 09/02/2011 AMC ROSEDALE 101006519 $250.00 AUDRA ROBBINS
09/02/2011 09/05/2011 KWIK TRIP 45400004549 $8.97 AUDRA ROBBINS
08/29/2011 08/31/2011 OAKDALE RENTAL CENTER $394.22 ROBERT RUNNING
08/31/2011 09/01/2011 LILLIE SUBURBAN NEWSPAPE $123.38 DEB SCHMIDT
09/02/2011 09/05/2011 T-MOBILE.COM*PAYMENT $38.54 DEB SCHMIDT
08/30/2011 08/31/2011 VIKING INDUSTRIAL CENTER $351.70 SCOTT SCHULTZ
09/07/2011 09/08/2011 BORDER STATES ELECTRIC $359.60 SCOTT SCHULTZ
09/07/2011 09/08/2011 FLEXIBLE PIPE TOOL CO $210.14 SCOTT SCHULTZ
09/07/2011 09/08/2011 U OF M ARBORETUM ADLT ED $50.00 CHRISTINE SOUTTER
09/07/2011 09/08/2011 PAYPAL *HOME LINE $24.00 JOANNE SVENDSEN
09/08/2011 09/09/2011 PAYPAL *OBSERVATION $100.00 JOANNE SVENDSEN
08/25/2011 08/29/2011 GRUBERS POWER EQUIPMENT $18.80 RONALD SVENDSEN
08/30/2011 08/31/2011 METRO ATHLETIC SUPPLY $270.35 JAMES TAYLOR
08/25/2011 08/29/2011 QUILL CORPORATION $75.51 SUSAN ZWIEG
08/25/2011 08/29/2011 QUILL CORPORATION $139.75 SUSAN ZWIEG
08/29/2011 08/31/2011 SEARS ROEBUCK 1122 $96.37 SUSAN ZWIEG
08/29/2011 08/31/2011 OFFICE MAX $13.47 SUSAN ZWIEG
09/08/2011 09/09/2011 BREEZY POINT RESORT FRON $555.00 SUSAN ZWIEG
09/08/2011 09/09/2011 BREEZY POINT RESORT FRON $555.00 SUSAN ZWIEG
09/08/2011 09/09/2011 BREEZY POINT RESORT FRON $555.00 SUSAN ZWIEG
TOTAL $32,015.12
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AGENDA ITEM G2
AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: September 21, 2011
SUBJECT: Approval of Resolution Certifying Election Judges for the November 8, 2011 General
Election
RESOLUTION ACCEPTING ELECTION JUDGES
RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of
Election Judges for the 2011 General Election to be held on Tuesday, November 8, 2011.
Ahrens, Fran
Aikens, Meridith
Albu, Josephine
Anderson, Beverly
Anderson, Elsie
Anderson, Nancy
Anderson, Suzanne
Anderson, Vivian
Ansari, Ahsan
Arnold, Ajla
Arnold, Carole
Bartelt, Joan
Bedor, David
Behr, Jeanette
Belland, Jaime
Berry, Robert
Bjorklund, Diane
Bolden, Donita
Bortz, Albert
Bortz, Jeanne
Bunkowske, Bernice
Carbone, Joyce
Carle, Jeanette
Carson, Fannie
Cleland, Ann
Combe, Edward
Connelly, Thomas
Connolly, Colleen
D'Arcio, India
Deeg, Edward
Demko, Fred
Desai, Kalpana
DeZelar, Phil
Dickson, Helen Jean
Droeger, Diane
Duellman, Audrey
Eickhoff, Carolyn
Erickson, Elizabeth
Erickson, Eric
Erickson, Sue
Evans, Carol
Fernholz, Jean
Finch, Roberta
Fischer, Mary
Fischer, Lorraine
Fischer, Peter
Fitzgerald, Delores
Fosburgh, Anne
Fowler, Cynthia
Franzen, James
Freer, Mary Jo
Friedlein, Charlene
Friedlein, Richard
Fuller, Mary Katherine
Galligher, Patricia
Gebauer, Victor
Gierzak, Sister Clarice
Gipple, Kristine
Golaski, Diane
Gudknecht, Jamie
Guthrie, Rosie
Haack, Donita
Hafner, Michael
Hahn Ohs, Sandra
Hanson, Joan
Hart, Barbara
Herber, Darlene
Hickey, Donna
Hill, Jan
Hilliard, Barb
Hines, Constance
Hinnenkamp, Gary
Horgan, Gerald
Horgan, Sharon
Horwath, Ivori
Hulet, Jeanette
Hulet, Robert
Iversen, Mildred
Jaafaru, Timothy
Jagoe, Carole
Jahn, David
Jefferson, Gwendolyn
Jensen, Robert
Johannessen, Judith
Johansen, Kathleen
Johnson, Barbara
Johnson, Warren
Jones, Shirley
Jurmu, Joyce
Kaul, Shirley
Kirchoff, Harold
Kliethermes, Jami
Knauss, Carol
Knutson, Lois
Koch, Rosemary
Kramer, Dennis
Kramer, Patricia
Krekelberg, Mona Lou
Kwapick , Clemence
Kwapick , Jackie
Lackner, Marvella
Lampe, Charlotte
Larson, Michelle
Lauren, Lorraine
LaValle, Faylene
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Page 2 of 2
Lawrence, Donna
Leiter, Barbara
Leo , Pati
Leonard, Claudette
Letourneau, Sandra
Lincowski, Steve
Lincowski, Vi
Liptak, Marianne
Lockwood, Jackie
Loipersbeck, Darlene
Loipersbeck, Jules
Lowe-Adams, Shari
Lucas, Lydia
Luttrell, Shirley
Mahowald, Valerie
Mahre, Jeri
Manthey, John
Marsh, Delores
Maskrey, Thomas
Mauston, Shelia
McCann, John
McCarthy, Peggy
McCauley, Judy
McCormack, Melissa
Mealey, Georgia
Mechelke, Geraldine
Mechelke, Mary Lou
Miller, Charlotte
Moen, Bill
Moenck, Mary Ann
Moreno, Marlene
Mudek, Dolores
Mudek, Leo
Muraski, Gerry
Myster, Thomas
Nephew, Shelly
Nettleton, Janet
Newcomb, Mary
Nichols, Miranda
Nieters, Louise
Nissen, Helen
Niven, Amy
Norberg, Ann
Noyes, Douglas
O'Brien, D. William (Bill)
Olson, Norman
Olson, Lois
Olson, Anita
Olson, Stacy
Oslund, Kathryn
Paddock, Ken
Parent, Dian
Peitzman, Lloyd
Peper, Marilyn
Philbrook, Frances
Pickett, William
Priefer, Bill
Renslow, Rita
Rieper, Allan
Rodriguez, Vincent
Rohrbach, Charles
Rohrbach, Elaine
Roller, Carolyn
Rudeen, Elaine
Saltz, Rosalie
Sandberg, Janet
Satriano, Pauline
Sauer, Elmer
Sauer, Kathleen
Sauro, Janet
Scheunemann, Marjorie
Schiff, Marge
Schluender, Cynthia
Schneider, Mary Ann
Schultz, Louise
Scott, Jacobs
Shores, Teresa
Skaar, Delaney
Skaar, Susan
Smart, Katherine
Spangler, Bob
Spies, Louis
Stafki, Tim
Steenberg, Judith
Steenberg, Richard
Stenson, Karen
Stevens, Sandra
Storm, Mary
Strack, Joan
Sweningeon, Rudolph
Taylor, Lori
Taylor, Rita
Thormforde, Faith
Tolbert, Franklin
Trippler, Dale
Tschida, Micki
Urbanski, Carolyn
Urbanski, Holly
Urbanski, Michelle
Urbanski, William
VanBlaricom, Beulah
Vanek, Mary
Volkman, Phyllis
Wasmundt, Gayle
Webb, Paulette
Weiland, Connie
Wessell, Warren
Whitcomb, Larry
Witschen, Delores
Wold, Hans
Wood, Susan
Yorkovich, Cindy
Zacho, Karen
Zager, Scott
Zian, Helen
Recommendation of the approved list of election judges is requested. Approval of this Resolution
does not qualify individuals to serve as election judges. Appointments will be made from this list to fill
the needed positions but not everyone on this list will be appointed. Additionally, individuals that have
not completed the required election judge training and completed the paperwork required by the city will
not be permitted to work unless they have met these requirements.
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Agenda Item G3
MEMORANDUM
TO: James Antonen, City Manager
FROM: Ann Hutchinson, Lead Naturalist
DuWayne Konewko, Parks and Recreation Director
DATE: Monday, September 19, 2011
RE: Approval of Resolution Accepting Donation from Friends of Maplewood Nature
to Maplewood Nature Center
Introduction
Friends of Maplewood Nature has given three donations to the Maplewood Nature
Center:
1. $1,000 in support of alternative energy education programs;
2. Used camera equipment valued at $585, including a Nikon D70 Digital SLR
Camera, Quantary 18-200 mm lens, Nikon MH18 battery charger, Sandisk 2GB
Ultrall Compact Flash Car, and extra battery.
3. 300 plants valued at $1150 to be planted by volunteers at Lion’s Park including
strawberries, raspberries, and blackberries.
Minnesota State Statute 465.03 states that gifts to municipalities shall be accepted by
the governing body in the form of a resolution by a two-thirds vote.
Consideration
Approve the following resolution accepting the donation to Maplewood Nature Center of
$1,000 in support of alternative energy education programs, camera equipment, and
plants.
RESOLUTION
ACCEPTANCE OF DONATION
WHEREAS the City of Maplewood and the Parks and Recreation Department has
received donations including: $1,000 in support of alternative energy education
programs; camera equipment; and plants;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes
the City of Maplewood, Parks and Recreation Department to accept these donations.
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/Deputy Director of Public Works
SUBJECT: Stillwater Road/TH 5 Improvements, City Project 09-04
a. Approval of Resolution Directing Modification of Existing Contract,
Change Order Numbers 4 and 5
b. Approval of Resolution Approving Final Payment and Acceptance of
Project
DATE: September 20, 2011
INTRODUCTION
The contractor, T.A. Schifsky and Sons, has completed the project improvements for the Stillwater
Road/TH 5 Improvements, City Project 09-04. The city council will consider approving the attached
resolution directing modification of the existing construction contract. These change orders reflect an
increase in the construction contract due to the work items listed in this report.
The city council will also consider approving the attached resolution for acceptance of the project and
approving final payment to the contractor.
BACKGROUND
On March 22, 2010, the council awarded a construction contract to T.A. Schifsky & Sons, Inc. in the
amount of $1,331,999.99. The construction contract included mill and overlay, grading, and new
walkway along Stillwater Road from Lakewood Drive to Century Avenue and the mill and overlay of
Stillwater Road from Minnehaha Avenue to Lakewood Drive as shown on the attached location map.
Three previous change orders have increased the contract amount by $57,284.75, from $1,331,999.99
to $1,389,284.74.
Change Orders No. 4 and 5, now being considered, reflect additional work performed by T.A. Schifsky
& Sons, Inc. Below is a detailed description of items included in Change Orders No. 4 and 5.
Change Order No. 4 $60,564.10
After the construction contract was awarded, MnDOT requested that the city include additional
improvements to the intersections of Stillwater Road/Lakewood Drive and Stillwater Road/Century
Avenue and that this work be added to the construction contract. These additional improvements
included upgrades to the pedestrian facilities to meet current ADA requirements and additional signal
system improvements.
MnDOT agreed to fund 100% of the cost of this change order.
Change Order No. 5 $8,364.66
Change order number 5 included work orders 17, 18, and 19.
Agenda Item G4
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Work Order 17 – After the dynamic speed display signs were constructed along Stillwater Road, the city
received feedback from residents in the area requesting that one of the dynamic speed display signs be
relocated. After review of the situation and consultation with MnDOT, the sign was relocated.
Work Order 18 – During their final project review, MnDOT staff requested the construction of additional
split rail fence above one of the retaining walls along the project. This work order included the additional
construction of this fence as well as additional irrigation repairs and turf establishment required in the
spring of 2011.
Work Order 19 – After the pavement striping was completed at the Stillwater Road/Lakewood Drive
intersection, city staff received a request to stripe the pedestrian movements between the pork chop
islands at this intersection. After review of the situation, the contractor was directed to perform this
additional striping.
Construction began in April 2010 and was completed in June 2011. With the approval of Change
Orders No. 4 and 5, the total construction contract will be $1,458,213.50. The final construction cost is
$1,418,268.45, which is $39,945.05 below the revised contract amount.
BUDGET
The current approved budget for the project is $2,500,000. The expenses incurred to date total
$2,167,000. No budget adjustments are required at this time. Once all final payments are made and
the contract is closed, an updated financing plan will be presented to council for adoption.
RECOMMENDATION
It is recommended that the city council approve the attached Resolution Directing Modification of
Existing Construction Contract, Change Orders No. 4 and 5 and Resolution Approving Final Payment
and Acceptance of Project, for City Project 09-04.
Attachments:
1. Resolution – Change Order No. 4 and 5
2. Resolution - Final Payment and Acceptance of Project
3. Location Map
4. Change Order No. 4
5. Change Order No. 5
6. Engineer’s Recommendation for Final Acceptance
7. Final Payment Application
Agenda Item G4
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RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
CITY PROJECT 09-04
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
Improvement Project 09-04, the Stillwater Road/TH 5 Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvements Project 09-04, Change Orders No. 4 and 5.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that
1. The mayor and city engineer are hereby authorized and directed to modify the
existing contract by executing said Change Orders No. 4 and 5 in the amounts
of $60,564.10 and $8,364.66 respectively. The revised contract amount is
$1,458,213.50.
Approved this 26th day of September, 2011.
Agenda Item G4
Attachment 1
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RESOLUTION
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
CITY PROJECT 09-04
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
Improvement Project 09-04, the Stillwater Road/TH 5 Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the
Stillwater Road/TH 5 Improvements, City Project 09-04, is complete and recommends
acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that
1. City Project 09-04 is complete and maintenance of these improvements is
accepted by the city; and the final construction cost is $1,418,268.45. Final
payment to T.A. Schifsky and Sons, Incorporated, and the release of any
retainage or escrow is hereby authorized.
Approved this 26th day of September, 2011.
Agenda Item G4
Attachment 2
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PROJECT
LOCATION
PROJECT LOCATION MAP
STILLWATER ROAD
STREET, SIDEWALK, AND
DRAINAGE IMPROVEMENTS
CITY PROJECT 09-04
SP NO. 138-010-17
EXHIBIT 1
Agenda Item G4 Attachment 3
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Page 1 of 2
CHANGE ORDER
CITY OF MAPLEWOOD
DEPARTMENT OF PUBLIC WORKS
PROJECT NAME: Stillwater Road/TH 5 Improvements
PROJECT NO: City Project 09-04, S.P. 6230-28/138-010-17
CONTRACTOR: T.A. Schifsky and Sons, Inc.
CHANGE ORDER NO.: Four (4)
DATE: September 16, 2011
The following changes shall be made in the contract documents:
ADD BID SCHEDULE – CHANGE ORDER #4
Item Unit
No. Item Description Unit Quantity Price Amount
1 Remove Curb and Gutter LF 440 $2.06 $906.40
2 Remove Bituminous Pavement SY 165 $2.47 $407.55
3 Remove Concrete Pavement SY 240 $2.06 $494.40
4 Sawing Bituminous Pavement LF 650 $1.91 $1,241.50
5 Salvage Delineator EA 5 $25.75 $128.75
6 Aggregate Base, Class 5 TON 80 $10.30 $824.00
7 4” Concrete Walk SF 2,650 $3.24 $8,586.00
8 Bituminous Patching Mixture TON 40 $72.10 $2,884.00
9 Concrete Curb and Gutter, B624 LF 475 $18.50 $8,787.50
10 Truncated Domes SF 160 $30.00 $4,800.00
11 Install Salvaged Delineator EA 5 $90.00 $450.00
12 Traffic Control DAY 21 $500.00 $10,500.00
13 Adjust Handhole EA 4 $451.00 $1,804.00
14 Pedestrian Push Buttons (Force Account) $18,750.00 $18,750.00
TOTAL CHANGE ORDER #4 $60,564.10
CONTRACT STATUS:
Original Contract: $1,331,999.99
Net Change of Prior Change: $57,284.75
Change this Change Order: $60,564.10
Revised Contract: $1,449,848.84
Recommended By: Kimley-Horn and Associates, Inc.
By: Date:
Agenda Item G4
Attachment 4
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Page 2 of 2
Agreed to By: T.A. Schifsky and Sons, Inc.
By: Date:
Approved By: City of Maplewood
By: Date:
Mayor
By: Date:
City Engineer
Agenda Item G4
Attachment 4
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Page 1 of 1
CHANGE ORDER
CITY OF MAPLEWOOD
DEPARTMENT OF PUBLIC WORKS
PROJECT NAME: Stillwater Road/TH 5 Improvements
PROJECT NO: City Project 09-04, S.P. 6230-28/138-010-17
CONTRACTOR: T.A. Schifsky and Sons, Inc.
CHANGE ORDER NO.: Five (5)
DATE: September 20, 2011
The following changes shall be made in the contract documents:
ADD BID SCHEDULE – CHANGE ORDER #5
Item Unit
No. Item Description Unit Quantity Price Amount
1 Work Order #17 LS 1 $1,897.50 $1,897.50
2 Work Order #18 LS 1 $2,167.26 $2,167.26
3 Work Order #19 LS 1 $4,299.90 $4,299.90
TOTAL CHANGE ORDER #5 $8,364.66
CONTRACT STATUS:
Original Contract: $1,331,999.99
Net Change of Prior Change: $117,848.85
Change this Change Order: $8,364.66
Revised Contract: $1,458,213.50
Recommended By: Kimley-Horn and Associates, Inc.
By: Date:
Agreed to By: T.A. Schifsky and Sons, Inc.
By: Date:
Approved By: City of Maplewood
By: Date:
Mayor
By: Date:
City Engineer
Agenda Item G4
Attachment 5
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Agenda Item G4
Attachment 6
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Agenda Item G4
Attachment 7
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Agenda Item G4
Attachment 7
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Agenda Item G4
Attachment 7
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Agenda Item G4
Attachment 7
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Agenda Item G4
Attachment 7
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Agenda Item G4
Attachment 7
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Agenda Item H.1
MEMORANDUM
TO: James Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
SUBJECT: Renewable Energy Ordinance – First Reading
DATE: September 20, 2011 for the September 26 City Council Meeting
INTRODUCTION
The City adopted an energy efficiency and conservation strategy in December 2009. The
strategy was required as part of the City’s energy efficiency conservation block grant. One
purpose for the strategy is to help establish policies and priorities to move Maplewood in the
direction of improved long-term operational energy efficiency.
Implementation of the strategy includes the adoption of energy policies that will ensure
achievement of the City’s energy goals. The renewable energy ordinance, which will assist in
the promotion of renewable energy sources throughout the City, will help Maplewood meet that
goal and will address regulations for wind, solar and geothermal energy sources.
BACKGROUND
December 9, 2010, the Environmental and Natural Resources (ENR) Commission
recommended approval of the draft renewable energy ordinance.
In January and February 2011, the Planning Commission began review of the renewable energy
ordinance. During the review, the Planning Commission expressed concern over the wind
regulations in the ordinance which would allow wind turbines in residential zoning districts.
(January and February 2011 Planning Commission minutes attached [Attachments 1 and 2]).
On March 7, 2011, the City Council held a workshop to review the draft renewable energy
ordinance (Attachment 3). Following is a summary of the City Council’s comments and
recommendations during the workshop:
1. The ordinance should promote wind turbines in residential zoning districts.
2. To address concerns about residential wind turbines, the ordinance could require a
neighborhood petition.
3. How does the ordinance address solar panels that are mounted on the side of a
building?
4. The ordinance should allow wind turbines in planned unit developments and multiple
dwelling zoning districts to promote shared wind energy projects.
5. Review the definition of solar energy system – it could be describing a window.
6. Why does the ordinance prohibit the removal of significant trees with the installation of a
wind turbine? The City’s tree preservation ordinance should cover this type of
construction project, just as it does with any other project.
7. The ordinance will help promote renewable energy sources in the City. However, the
City shouldn’t spend too much time on the ordinance, particularly the wind section
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because there is limited wind capacity in the City. What the City really needs are
incentives to encourage renewable energy.
On April 19, 2011, the Planning Commission recommended approval of the renewable energy
ordinance (Attachment 4). The Commission approved the ordinance with the following
changes:
1. Wind Section:
a. Prohibit wind turbines on residential zoned property.
b. Allow wind turbines on commercial or industrial zoned property, subject to
conditional use permit (CUP) approval.
During the months of June, July, and August 2011 (Attachments 5, 6, and 7), the ENR
Commission reviewed the renewable energy ordinance and discussed and debated issues that
were brought up during the City Council workshop and Planning Commission meetings. On
August 15, 2011, the ENR Commission recommended approval of the final version of the
renewable energy ordinance. The final version includes the following modifications:
1. Wind Section:
a. Allow small wind turbines on residential property with approval by 100 percent of
surrounding property owners.
b. Allow large and small wind turbines with CUP approval on commercial and industrial
zoned property, multiple dwelling residential and PUD zoned property (for shared
energy production among the properties), and in properties guided as Government or
Institutional in the City’s Land Use Designation of the Comprehensive Plan. The
CUP must be reviewed by the ENR Commission, in addition to a public hearing with
the Planning Commission, and final approval by the City Council.
DISCUSSION
Following is a brief summary of the regulations proposed for wind, solar, and geothermal energy
in the renewable energy ordinance:
Wind
Large Wind Energy Conversion System (WECS):
Definition: Large WECS - A WECS of equal to or greater than 100 kW in total nameplate
generating capacity. These are commercial grade wind turbines. The energy must be used on-
site with excess energy distributed into the electrical grid.
Location: Allowed with a CUP in the following properties: commercial or industrial zoned
properties, multiple dwelling residential or planned unit development zoned properties (for
shared energy production among the properties), or properties guided as government or
institution in the City’s Land Use Designations of the Comprehensive Plan. CUPs must be
reviewed by the ENR Commission, in addition to a public hearing with the Planning
Commission, and final approval by the City Council.
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Height: Ground mounted - 125 feet, as measured from ground grade to the blade tip at its
highest point of travel. Roof mounted – 25 feet, as measured from the top of the roof to the
blade tip at its highest point of travel.
Number: Ground mounted – 1 on a single lot of 1 to 5 acres; 1 per 5 acres of land area
thereafter. Roof mounted – number approved through the CUP process.
Placement: Ground mounted – Must be located entirely in the rear or side yard, have a
minimum setback distance from the base of the monopole of 1 times the height from any
property line, public right-of-way, electric substation, transmission line, principal structure, or
other WECS. The setback distance must be increased by 25 feet from any property that is
zoned or planned for residential. In addition, the setback distance from any park or open space
in the City’s Land Use Designation of the Comprehensive Plan is 600 feet, and setback distance
from a bluff is ¼ mile. Roof mounted – Must be erected on the roof of a building or structure.
Small Wind Energy Conversion Systems (WECS):
Definition: Small WECS - A WECS of less than 100kW in total nameplate generating capacity.
These are residential grade wind turbines. The energy must be used on-site with excess
energy distributed into the electrical grid.
Location: A permitted use in any zoning district, with approval by 100 percent of surrounding
property owners.
Height: Ground mounted - 60 feet, as measured from the ground grade to the top of the blade
tip at its highest point of travel. Roof mounted – 25 feet, as measured from the top of the roof to
the blade tip at its highest point of travel. In addition, for residentially installed small roof
mounted WECS, the height of the WECS and the structure on which it is attached must not
exceed the maximum height allowed in the residential zoning district for which it is installed.
Number: Ground mounted – 1 on any single lot up to 5 acres; 1 per 5 acres of land area
thereafter. Roof mounted - 3 on any rooftop.
Placement: Ground mounted - Be located entirely in the rear or side yard, have a minimum
setback distance of 1 times the height from any property line, have a minimum setback distance
of 600 feet from any property guided as park or open space in the City’s land use designations,
and have a minimum setback distance of ¼ mile from any bluff. Roof mounted - Be erected on
the roof of a building or structure.
Solar
Definition: Solar Energy System (SES) - Solar Energy System (SES). An active solar energy
system that collects or stores solar energy and transforms solar energy into another form of
energy or transfers heat from a collector to another medium using mechanical, electrical, or
chemical means. The energy must be used on site with excess energy distributed into the
electrical grid.
Location: A permitted use in any zoning district.
Height: Ground mounted - 15 feet. Building or roof mounted - not to exceed the maximum
height in any zoning district.
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Coverage: Ground mounted - not to exceed the area restrictions placed on accessory
structures within the subject district.
Placement: Ground mounted - setback the required distance of an accessory structure in the
zoning district in which it is installed. Building or roof mounted - not to extend beyond the
exterior perimeter of the building.
Geothermal
Definition: Ground Source Heat Pump System (GSHPS) - A system that uses the relatively
constant temperature of the earth or a body of water to provide heating in the winter and cooling
in the summer. System components include closed loops of pipe coils or plates and fluid that
absorb and transfers heat and a heat pump unit that processes heat for use or disperses heat
for cooling and an air distribution system. The energy must be used on site.
Location: A permitted use in any zoning district.
Placement: Setback at least 5 feet from interior and rear lot lines. GSHPS can be located
within stormwater ponds.
RECOMMENDATION
Adopt the first reading of the attached renewable energy ordinance (Attachment 8). The
ordinance creates a new renewable energy ordinance which will be placed in the Environment
Chapter (Chapter 18) of the City code. The ordinance also places all environmental ordinances
under the Environment Chapter (Chapter 18) by adding Article V (Environmental Protection and
Critical Areas) and including the following existing ordinances: wetlands and streams, tree
protection, slopes, Mississippi Critical Area, Flood Plain Overlay District, Shoreland Overlay
District, and Renewable Energy.
Attachments:
1. January 18, 2011 Planning Commission Minutes
2. February 15, 2011 Planning Commission Minutes
3. March 7, 2011, City Council Workshop Minutes
4. April 19, 2011, Planning Commission Minutes
5. June 20, 2011 ENR Commission Minutes
6. July 18, 2011 ENR Commission Minutes
7. August 15, 2011 ENR Commission Minutes
8. Draft Renewable Energy Ordinance
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January 18, 2011
Planning Commission Meeting Minutes
1
Attachment 1
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, JANUARY 18, 2011
(PARTIAL MINUTES)
1. CALL TO ORDER
A meeting of the Commission was held in the City Hall Council Chambers and was called to order
at 7:00 p.m. by Chairperson Fischer.
2. ROLL CALL
Al Bierbaum, Commissioner Present
Joseph Boeser, Commissioner Present
Tushar Desai,Commissioner Absent
Lorraine Fischer, Chairperson Present
Robert Martin, Commissioner Absent
Tanya Nuss, Commissioner Absent
Gary Pearson, Commissioner Present
Dale Trippler, Commissioner Present
Jeremy Yarwood, Commissioner Present
Staff Present: Tom Ekstrand, Senior Planner
Shann Finwall, Environmental Planner
6. NEW BUSINESS
a. Renewable Energy Ordinance
i. Environmental Planner, Shann Finwall gave the Renewable Energy Ordinance report and
answered questions of the commission.
ii. ENR Commissioner, Ginny Yingling answered questions of the commission.
Planner Finwall gave an introduction of the renewable energy ordinance. The Environmental and
Natural Resources Commission reviewed the ordinance during several meetings in 2010 and
recommended approval of the ordinance in December 2010. The ordinance will help the city
promote and regulate renewable energy sources including wind, solar, and geothermal. This is
the first time the planning commission will review the ordinance. Because of the detail involved,
staff is hoping to touch on the highlights and gain initial feedback on the ordinance during this
meeting.
Questions and items discussed by the planning commission in regard to the ordinance include:
Roof mounted turbine heights.
City liability issues for turbines that fall over.
Aesthetics of turbines.
Ice throws from turbines.
How will the city enforce the noise ordinance with wind turbines?
Turbines will require large equipment to maintain. Is this appropriate in residential areas?
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January 18, 2011
Planning Commission Meeting Minutes
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Allowing wind turbines in residential areas does not seem like an acceptable use. There
are too many nuisance issues that could result from this.
Turbines in planned unit developments.
Planner Finwall summarized that the planning commission’s main concern with the proposed
ordinance which had to do with allowing wind turbines in residential districts. During the next
planning commission review of the ordinance, staff will discuss this issue further including
requiring certain lot sizes, increased setbacks, or neighborhood approval.
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February 15, 2011
Planning Commission Meeting Minutes
1
Attachment 2
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, FEBRUARY 15, 2011
(Partial Minutes)
1. CALL TO ORDER
A meeting of the Commission was held in the City Hall Council Chambers and was called to order
at 7:00 p.m. by Chairperson Fischer.
2. ROLL CALL
Al Bierbaum, Commissioner Present
Joseph Boeser, Commissioner Present at 7:08 p.m.
Tushar Desai,Commissioner Present
Lorraine Fischer, Chairperson Present
Robert Martin, Commissioner Present
Tanya Nuss, Commissioner Present
Gary Pearson, Commissioner Present
Dale Trippler, Commissioner Present
Jeremy Yarwood, Commissioner Present
Staff Present: Tom Ekstrand, Senior Planner
Shann Finwall, Environmental Planner
3. Renewable Energy Ordinance
Environmental Planner, Shann Finwall gave the report on the renewable energy
ordinance. During this month’s review of the ordinance staff requested that the
planning commission discuss whether or not the city should allow wind turbines in
residential districts.
Commission comments included:
- Several commissioners commented that a conditional use permit should be required
for wind turbines in residential zoning district.
- Include a maximum blade length for wind turbines.
- How are the wind turbines going to be monitored as far as upkeep and possible
abandonment issues?
- Limit the kilowatt use of wind turbines for residential homes to 25kw.
- The City of Maplewood should be on the front end of the curve rather than the back
end of the curve. How can we protect our homes and the impact these turbines would
have on the neighborhoods.
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February 15, 2011
Planning Commission Meeting Minutes
2
- The city does not have to allow wind turbines in Maplewood. These turbines generate
noise, the units throw ice in the winter, and it will be difficult to ensure they are
maintained properly.
- In Maplewood there is not very good wind coverage, unless you live on a hill.
- One commissioner commented that he can’t support large WECS in planned unit
developments.
- The large wind turbine systems don’t have a place in residential or multi-family
districts.
- Roof mounted wind turbines should be allowed to be mounted on the side of a wall
also.
This renewable energy ordinance will go to the city council for their first review during a
workshop on March 7, 2011.
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March 7, 2011
City Council Manager Workshop Minutes
1
Attachment 3
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:15 p.m., Monday, March 7, 2011
Council Chambers, City Hall
(Partial Minutes)
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 5:15 p.m. by Mayor Rossbach.
B. ROLL CALL
Will Rossbach, Mayor Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
James Llanas, Councilmember Present until 6:45 p.m.
John Nephew, Councilmember Present
C. APPROVAL OF AGENDA
Mayor Rossbach requested that the agenda items be renumbered after adding a new D1.
Discussion of Visitor Presentations.
Councilmember Nephew moved to approve the agenda as amended.
Seconded by Councilmember Koppen. Ayes – All
The motion passed.
D. UNFINISHED BUSINESS
1. Renewable Energy Ordinance Update
a. Environmental Planner, Shann Finwall gave the update report on the Renewable Energy
Ordinance and answered questions of the council.
b. Assistant Building Official, Nick Carver answered questions of the council.
c. Environmental and Natural Resources Commission Member, Carol Mason Sherrill
addressed the council.
d. City Manager, James Antonen answered questions of the council.
E. NEW BUSINESS
None.
F. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 7:39 p.m.
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April 19, 2011
Planning Commission Meeting Minutes
1
Attachment 4
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, APRIL 19, 2011
(Partial Minutes)
1. CALL TO ORDER
A meeting of the Commission was held in the City Hall Council Chambers and was called to order
at 7:00 p.m. by Chairperson Fischer.
2. ROLL CALL
Al Bierbaum, Commissioner Present
Joseph Boeser, Commissioner Present
Tushar Desai,Commissioner Present
Lorraine Fischer, Chairperson Present
Robert Martin, Commissioner Present
Tanya Nuss, Commissioner Present
Gary Pearson, Commissioner Present
Dale Trippler, Commissioner Present
Jeremy Yarwood, Commissioner Present
Staff Present: Tom Ekstrand, Senior Planner
Shann Finwall, Environmental Planner
3. Renewable Energy Ordinance
Environmental Planner, Shann Finwall gave the report on Renewable Energy
Ordinance and answered questions of the commission.
Commissioners recommended various changes or clarifications for staff to make to the
renewable energy ordinance. Here were some of the commissioner’s comments:
1. The city should allow wind turbines on residential lots of 5 acres or more. But it would
be better if the city just prohibited them altogether.
2. Where should the city measure the setback, from the blade or the pole?
3. The city should prohibit wind turbines in residential zoning districts.
4. The city should prohibit wind turbines in PUD and multi-family zoning districts.
5. The city should ensure there is fencing around the base of large wind turbines.
6. Why would the city require a wind turbine be 750 feet from a building? Change that to
1.1 times the height.
7. How will the city enforce abandonment of wind turbines?
Commissioner Martin moved to prohibit wind turbines in residential zoned areas of the city.
Seconded by Commissioner Nuss.
After further discussion amongst the commission, Commissioner Nuss removed her second to
the motion.
The motion failed for lack of a second.
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April 19, 2011
Planning Commission Meeting Minutes
2
Commissioner Boeser moved to prohibit all wind energy turbines in the City of Maplewood . Any
existing wind energy turbines that are currently erected shall be grandfathered in. And he
recommended striking the section in the energy section of the wind energy turbines.
Seconded by Commissioner Yarwood. Ayes – Commissioner’s Bierbaum,
Boeser, Martin,
& Yarwood
Nay – Chairperson Fischer,
Commissioner’s Desai,
Nuss, Pearson
& Trippler
The motion failed.
Commissioner Boeser moved to approve the renewable energy ordinance with the noted
changes as it relates to the wind energy turbine section of the ordinance. The motion is to
allow wind energy turbines in properties zoned commercial or industrial only subject to
CUP approval.
Seconded by Commissioner Yarwood. Ayes – Chairperson Fischer,
Commissioner’s Bierbaum,
Boeser, Desai, Martin, Nuss,
Pearson, Yarwood,
Nay – Commissioner Trippler
The motion passed.
The Renewable Energy Ordinance will go back to the ENR Commission for final review
and then onto the city council later this summer.
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June 20, 2011
Environmental and Natural Resources Commission Meeting Minutes
1
Attachment 5
MINUTES
CITY OF MAPLEWOOD
ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION
7:00 p.m., Monday, June 20, 2011
Council Chambers, City Hall
1830 County Road B East
(Partial Minutes)
A. CALL TO ORDER
A meeting of the Environmental and Natural Resources Commission was called to order at 7:00
p.m. by Chair Schreiner.
B. ROLL CALL
Bill Schreiner, Chair Present
Randee Edmundson, Vice Chair Present
Judith Johannessen, Commissioner Present
Carol Mason Sherrill, Commissioner Present
Dale Trippler, Commissioner Present
Ginny Yingling, Commissioner Present
Staff Present
Shann Finwall, Environmental Planner
F. UNFINISHED BUSINESS
1. Renewable Energy Ordinance
a. Environmental Planner, Shann Finwall gave the update on the renewable energy
ordinance and answered questions of the Commission.
The Commission requested the following changes to the ordinance:
-Allow wind turbines in residential zoning districts with neighborhood consent.
-Require that all commercial wind turbines that require a CUP come before the ENR Commission
in addition to the Planning Commission and City Council.
-Placement of wind turbines should be clarified for commercial turbines, some businesses might
not have a rear or side yard.
Minimum setback for a wind turbine to residential should be the height of the turbine plus 25 feet.
-Colors allowed on wind turbines should be colors that have the least amount of impact on birds
and bats.
-Commercial wind turbines should be required to have a shut off mechanism during high bird
migration periods.
Commissioner Edmundson moved to approve the renewable energy ordinance with the changes
outlined above.
Seconded by Commissioner Trippler.
The motion passed. Ayes – All
Packet Page Number 62 of 121
July 18, 2011
Environmental and Natural Resources Commission Meeting Minutes
1
Attachment 6
MINUTES
CITY OF MAPLEWOOD
ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION
7:00 p.m., Monday, July 18, 2011
Council Chambers, City Hall
1830 County Road B East
(Partial Minutes)
A. CALL TO ORDER
A meeting of the Environmental and Natural Resources Commission was called to order at 7:02
p.m. by Chair Schreiner.
B. ROLL CALL
Bill Schreiner, Chair Present
Randee Edmundson, Vice Chair Present
Judith Johannessen, Commissioner Present
Carol Mason Sherrill, Commissioner Absent
Dale Trippler, Commissioner Present
Ginny Yingling, Commissioner Absent
Staff Present
Shann Finwall, Environmental Planner
City Council Liaison Present:
Kathleen Juenemann
C. UNFINISHED BUSINESS
1. Renewable Energy Ordinance
i. Environmental Planner, Shann Finwall gave an update on the Renewable Energy
Ordinance and answered questions of the commission.
ii. ENR Liaison and City Councilmember, Kathleen Juenemann addressed the
commission and discussed changes proposed to the ordinance.
The commission reviewed the following changes to the ordinance:
Allow wind turbines in residential zoning districts with neighborhood consent.
Require that all commercial wind turbines requiring a CUP come before the
ENR Commission in addition to the Planning Commission and City Council.
Placement of wind turbines should be clarified for commercial turbines, some
businesses might not have a rear or side yard.
Minimum setback for a wind turbine to residential should be the height of the
turbine plus 25 feet.
Colors allowed on wind turbines should have the minimal impacts on birds and
bats.
Commercial wind turbines should be equipped with a shut off mechanism
during high bird migration periods.
The commission approved the changes and requested the ordinance be brought
before the commission one last time to review research on the proposed shut off
mechanisms.
Packet Page Number 63 of 121
August 15, 2011
Environmental and Natural Resources Commission Meeting Minutes
1
Attachment 7
MINUTES
CITY OF MAPLEWOOD
ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION
7:00 p.m., Monday, August 15, 2011
Council Chambers, City Hall
1830 County Road B East
(Partial Minutes)
A. CALL TO ORDER
A meeting of the Environmental and Natural Resources Commission was called to order at 7:02
p.m. by Chair Schreiner.
B. ROLL CALL
Bill Schreiner, Chair Present
Randee Edmundson, Vice Chair Present
Judith Johannessen, Commissioner Present
Carol Mason Sherrill, Commissioner Present
Ann Palzer, Commissioner Present
Dale Trippler, Commissioner Present
Ginny Yingling, Commissioner Present
Staff Present
Shann Finwall, Environmental Planner
Nick Carver, Assistant Building Official
Steve Kummer, Civil Engineer
Kathleen Juenemann, City Council Liaison
C. Renewable Energy Ordinance
a. Environmental Planner, Shann Finwall gave the update on the Renewable Energy
Ordinance and answered questions of the Commission.
b. City Councilmember Liaison, Kathleen Juenemann addressed the Commission regarding
the ordinance.
The Commission discussed final language needed in the ordinance to ensure birds and bats
are protected as much as possible from mortality from large wind turbines. The Commission
agreed to add language requiring applicants to install turbine cut in speed strategies where
feasible. This strategy and other new technologies to protect birds and bats from wind turbine
mortality can be reviewed with each conditional use permit process for large turbines.
Commissioner Yingling moved to approve the renewable energy ordinance as amended through
discussions during the ENR meeting.
Seconded by Commissioner Trippler. Ayes – All
The motion passed.
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Attachment 8
ORDINANCE NO. XXX
AN ORDINANCE TO THE MAPLEWOOD MUNICIPAL CODE REGARDING
RENEWABLE ENERGY SYSTEMS (Wind, Solar, Geothermal)
The Maplewood City Council approves the following addition to the Maplewood Code of
Ordinances. This ordinance creates a new renewable energy ordinance which will be placed in
the Environment Chapter (Chapter 18) of the city code.
Section 1. Scope.
This ordinance applies to the regulations of on-site renewable energy systems within the City of
Maplewood, Ramsey County, MN. The ordinance focuses on wind turbines, solar photovoltaic
systems, and geothermal ground-source heat pumps which are located on the site for which the
generation of energy will be used, with excess energy distributed into the electrical grid.
Section 2. Purpose and Intent.
It is the goal of the city to provide a sustainable quality of life for the city’s residents, making
careful and effective use of available natural resources to maintain and enhance this quality of
life. Cities are enabled to regulate land use under Minnesota Statutes 394 and 462 for the
purpose of “promoting the health, safety, morals, and general welfare of the community.”
As part of this regulatory power, Maplewood believes it is in the public interest to encourage
renewable energy systems that have a positive impact in energy conservation, with limited
adverse impact on the community. While Maplewood strongly encourages increased energy
conservation and improved energy efficiency, the city also finds that increased use of
appropriate renewable energy systems will be an important part of improving urban
sustainability.
The renewable energy regulations are intended to supplement existing zoning ordinances and
land use practices, and ensure these systems are appropriately designed, sited and installed.
These regulations are in place to balance the need to improve energy sustainability through
increased use of renewable energy systems with concerns for preservation of public health,
welfare, and safety, as well as environmental quality, visual and aesthetic values, and existing
neighborhood social and ecological stability. With these regulations, Maplewood is concerned
that renewable energy systems, particularly wind energy systems, be designed to minimize the
negative impacts on bird and bat species which are vulnerable to mortality from these energy
gathering machines.
Section 3. Wind Energy Sources and Systems
a. Definitions, Wind Energy Sources and Systems
The following words, terms and phrases, when used in this Section, shall have the
meaning provided herein, except where the context clearly indicates otherwise:
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Feeder Line. Any power line that carries electrical power from one or more wind
turbines or individual transformers associated with an individual wind turbine to the point
of interconnection with the electric power grid. In the case of interconnection with the
high voltage transmission systems the point of interconnection shall be the substation
serving the WECS.
Front Yard. A front yard is any part of a yard located between a structure and a street
right-of-way line. A corner lot shall have a front yard on each street frontage.
Ground mounted WECS. Freestanding WECS mounted to the ground with footings or
other apparatus.
Large WECS. A WECS of equal to or greater than 100 kW in total nameplate generating
capacity. The energy must be used on-site with excess energy distributed into the
electrical grid. Large WECS are limited to one-hundred twenty five (125) feet in height.
Property Line. The boundary line of the area over which the entity applying for WECS
permit has legal control for the purposes of installation of a WECS. This control may be
attained through fee title ownership, easement, or other appropriate contractual
relationship between the project developer and landowner.
Rear Yard. A rear yard is the yard that is opposite and most parallel to the front yard.
Roof Mounted WECS. A WECS utilizing a turbine mounted to the roof of a structure.
Side Yard. A side yard is any yard between any part of a structure and the side property
line.
Significant Tree. Significant Tree means a healthy tree measuring a minimum of six (6)
inches in diameter for hardwood deciduous trees, eight (8) inches in diameter for
coniferous/evergreen trees, twelve (12) inches diameter for softwood deciduous tree,
and specimen tree of any species twenty-eight (28) inches in diameter or greater as
defined herein. Buckthorn or others noxious woody plants as determined by the city not
considered a significant tree species at any diameter.
Small WECS. A WECS of less than 100kW in total nameplate generating capacity. The
energy must be used on-site with excess energy distributed into the electrical grid.
Small WECS are limited to sixty (60) feet in height.
Tower. Vertical structures that support the electrical generator, rotor, and blades, or the
meteorological equipment.
Tower Height. The total height of the WECS, including tower, rotor, and blade to its
highest point of travel.
Turbine Cut-In Speed. The lowest wind speed at which turbines generate power to the
utility system.
Wind Energy. Kinetic energy present in wind motion that can be converted into electrical
energy.
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WECS. A Wind Energy Conversion System which is an electrical generating facility
comprised of one or more wind turbines and accessory facilities, including but not limited
to, power lines, transformers, substations and metrological towers that operate by
converting the kinetic energy of wind into electrical energy. The energy must be used on-
site with excess energy distributed into the electrical grid.
Wind Energy System. An electrical generating facility that consists of a wind turbine
associated controls and may include a tower.
Wind Turbine. A wind turbine is any piece of electrical generating equipment that
converts the kinetic energy of blowing wind into electrical energy through the use of
airfoils or similar devices to capture the wind.
Zoning Official. Zoning official is any person designated by the city manager to
administer and enforce the city’s zoning code.
b. WECS Districts
1. Large WECS Districts.
(a) Ground and Roof Mounted Large WECS shall be allowed with approval of
a conditional use permit as outlined in section d (conditional use permit
procedure) in the following zoning districts and land use designations:
(1) In all properties located in commercial zoning districts (Heavy
Manufacturing, Light Manufacturing, Business Commercial,
Business Commercial Modified, Limited Business Commercial,
Commercial Office, Neighborhood Commercial, Shopping Center).
(2) In all properties located in multiple dwelling residential zoning
districts (Multiple Dwelling Residential and Multiple Dwelling
Residential Townhouse) for purposes of shared WECS energy
production among the residential dwelling units.
(3) In all properties approved as a planned unit development for
purposes of shared WECS energy production among the
businesses/organizations, residential dwelling units, or adjoining
businesses/organizations/residential dwelling units.
(4) In all properties guided as Government or Institutional in the city’s
Land Use Designations of the Comprehensive Plan.
(b) Ground and Roof Mounted Large WECS shall be prohibited in all
properties guided as park or open space in the city’s Land Use
Designations of the Comprehensive Plan.
2. Small WECS Districts.
(a) Roof Mounted Small WCES shall be deemed permissible in all zoning
districts.
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(b) Ground Mounted Small WCES shall be deemed an accessory structure,
permissible in the following zoning districts and land use designations:
(1) In all properties located in commercial zoning districts (Heavy
Manufacturing, Light Manufacturing, Business Commercial,
Business Commercial Modified, Limited Business Commercial,
Commercial Office, Neighborhood Commercial, Shopping Center).
(2) In all properties located in multiple dwelling residential zoning
districts (Multiple Dwelling Residential and Multiple Dwelling
Residential Townhouse) for purposes of shared WECS energy
production among the residential dwelling units.
(3) In all properties approved as a planned unit development for
purposes of shared WECS energy production among the
businesses/organizations, residential dwelling units, or adjoining
businesses/organizations/residential dwelling units.
(4) In all properties guided as Government or Institutional in the city’s
Land Use Designations of the Comprehensive Plan.
(5) In all properties guided as park in the city’s Land Use
Designations of the Comprehensive Plan.
(c) Ground Mounted Small WCES shall be deemed an accessory structure,
permissible in double or single dwelling residential zoning districts if the
following neighborhood consent requirements are met:
Written consent of one hundred (100) percent of the owners or occupants
of privately or publicly owned real estate that are located adjacent (i.e.,
sharing property lines) on the outer boundaries of the premises for which
the permit is being requested.
Where an adjacent property consists of a multiple dwelling or multi-tenant
property, the applicant need obtain only the written consent of the owner
or manager, or other person in charge of the building. Such written
consent shall be required on the initial application and as often thereafter
as the officer deems necessary.
c. Placement and Design
1. Ground Mounted WECS.
(a) Height
(1) Large WECS shall have a total height, including tower and blade
to its highest point of travel, of no more than one-hundred twenty
five (125) feet.
(2) Small WECS shall have a total height, including tower and blade
to its highest point of travel, of no more than sixty (60) feet.
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(b) Placement
(1) Large WECS shall be located as follows:
a) Shall not be located between a principal structure and a
public street, unless the city determines that such a
location would lessen the visibility of the Large WECS or
would lessen the negative impacts of such a WECS on
nearby properties.
b) Have a minimum setback distance from the base of the
monopole of one (1) times the height from any property
line, public right-of-way, electric substation, transmission
line, principal structure, or other WECS. In addition, the
setback distance must be increased by twenty-five (25)
feet from any property that is zoned or planned for
residential.
c) Have a minimum setback distance from the base of the
monopole of six hundred (600) feet from any property
guided as park or open space in the city’s Land Use
Designations of the Comprehensive Plan.
d) Have a minimum setback distance from the base of the
monopole of one-fourth (¼) mile or one thousand three
hundred and twenty (1,320) feet from any bluff.
(2) Small WECS shall be located
a) Be located entirely in the rear or side yard (not including
side yards on corner properties where the side yard is
adjacent a street).
b) Have a minimum setback distance from the base of the
monopole of one (1) times the height from any property
line, public right-of-way, electric substation, transmission
line, or other WECS.
c) Have a minimum setback distance from the base of the
monopole of six hundred (600) feet from any property
guided as park or open space in the city’s Land Use
Designations of the Comprehensive Plan.
d) Have a minimum setback distance from the base of the
monopole of six hundred (600) feet from any bluff.
(c) Number
(1) Large WECS. One (1) large WECS shall be allowed on a single
lot of one (1) to five (5) acre(s). All other larger parcels will be
limited to one (1) large WECS per five (5) acres of land area.
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(2) Small WECS. One (1) small WECS shall be allowed on a single
lot up to one (1) acre in size. All other larger parcels will be
allowed one (1) small WECS per five (5) acres of land area.
(d) Design
(1) Tower Configuration. All ground mounted WECS shall:
a) Be installed with a tubular, monopole type tower.
b) Have no guyed wires attached to the tower or other
components.
c) Have no ladder, step bolts, rungs, or other features used
for tower access to extend within eight (8) feet of the
ground. Lattice-style towers shall have a protective barrier
to prevent unauthorized access to the lower eight (8) feet
of the tower.
(2) Signs. A WECS operator is required to provide a single posting,
not to exceed four (4) square feet, at the base of a WECS
prohibiting trespassing, warning of high voltage, and providing the
emergency contact information for the operator.
2. Roof Mounted WECS.
(a) Height
(1) Large roof mounted WECS:
a) Total height of not more than twenty-five (25) feet,
measured from the top of the roof to the blade tip at its
highest point of travel.
(2) Small roof mounted WECS:
a) All small roof mounted WECS: Shall have a total height of
not more than twenty-five (25) feet, measured from the top
of the roof to the blade tip at its highest point of travel.
b) Residential Installation: In addition to the twenty-five (25)
foot height restriction for the small roof mounted WECS,
the height of the WECS and the structure on which it is
attached must not exceed the maximum height allowed in
the residential zoning district for which it is installed.
(b) Placement
Roof mounted WECS must be erected above the roof of a building or
structure. The mounts associated with the WECS may extend onto the
side of the building or structure.
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(c) Number
(1) Large Roof Mounted WECS. The maximum number of Large
Roof Mounted WECS shall be approved through the conditional
use permit process.
(3) Small Roof Mounted WECS. No more than three (3) roof
mounted Small WECS shall be installed on any rooftop.
d. Conditional Use Permit Procedure. Procedures for granting conditional use permits
from this ordinance are as follows:
1. The city council may approve conditional use permit requirements in this
ordinance.
2. Before the city council acts on a conditional use permit the environmental and
natural resources commission and the planning commission will make a
recommendation to the city council.
3. In reviewing the conditional use permit the environmental and natural resources
commission, planning commission, and city council will follow the requirements
for conditional use permit approvals as outlined in Article V (conditional use
permits).
e. General Standards
The following provisions will apply to all WECS erected under the provisions of this
ordinance:
1. Noise: Have a maximum noise production rating of fifty-five (55) dB fifty (50)
dBA and shall conform to this standard under normal operating conditions as
measured at any property line.
2. Color:
(a) Large WECS: Turbine paint color and high levels of ultraviolet and
infrared components of paint could have an impact on the attraction of
insect species to the structure, which may attract birds and bats and
cause bird and bat mortality. As such, turbine paint color may be
approved as part of the conditional use permit process and must be
shown to reduce the negative impacts to birds and bats and be a non-
obtrusive color so not to cause negative visual impacts to surrounding
properties.
(b) Small WECS: Turbine paint color must be a non-obtrusive color so not to
cause negative visual impacts to surrounding properties.
3. Over Speed Controls: Shall be equipped with manual and automatic over speed
controls to limit the blade rotation within design specifications.
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4. Lighting: Have no installed or accessory lighting, unless required by federal or
state regulations.
5. Intent to Install: Prior to the installation or erection of a WECS, the operator must
provide evidence showing their regular electrical service provider has been
informed of the customer’s intent to install an interconnected, customer-owned
generator. Off-grid systems shall be exempt from this requirement.
6. Signs: The placement of all other signs, postings, or advertisements shall be
prohibited on the units. This restriction shall not apply to manufacturer
identification, unit model numbers, and similar production labels.
7. Commercial Installations: All WECS shall be limited to the purpose of on-site
energy production, except that any additional energy produced above the total
on-site demand may be sold to the operator’s regular electrical service provider
in accordance with any agreement provided by the same or applicable
legislation.
8. Feeder Lines: Any lines accompanying a WECS, other than those contained
within the WECS’ tower or those attached to on-site structures by leads, shall be
buried within the interior of the subject parcel, unless there are existing lines in
the area which the lines accompanying a WECS can be attached.
9. Clearance: Rotor blades or airfoils must maintain at least 20 feet of clearance
between their lowest point and the ground.
10. Blade Design: The blade design and materials must be engineered to insure
safe operation in an urban area.
11. Warnings: For all large WECS, a sign or signs shall be posted on the tower,
transformer and substation warning of high voltage. Signs with emergency
contact information shall also be posted on the turbine or at another suitable
point.
12. Energy Storage: Batteries or other energy storage devices shall be designed
consistent with the Minnesota Electric Code and Minnesota Fire Code.
13. Environmental Standards for Large WECS: The applicant shall provide the
following information in the application to minimize impacts on the environment:
(a) Natural Heritage Review by the Minnesota Department of Natural
Resources.
(b) Lands guided as park or open space in the city’s Land Use Designation of
the Comprehensive Plan that are located within one (1) mile of the
project.
(c) Conservation easements and other officially protected natural areas
within a quarter mile of the project.
(d) Shoreland, Mississippi Critical Area, Greenways, wetland buffers, wildlife
corridors and habitat complexes.
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(e) All significant trees impacted by the project.
(f) A plan for turbine-cut in speed strategies where feasible in order to
reduce bird and bat deaths. Studies have shown that bird and bat
fatalities would be significantly reduced by changing turbine cut-in speed
and reducing operational hours during low-wind periods, evening hours
(one-half hour before sunset to one-half hour after sunrise-only in spring,
summer, and early fall), and migration times in spring and fall.
e. Abandonment
A WECS that is allowed to remain in a nonfunctional or inoperative state for a period of
twelve (12) consecutive months, and which is not brought in operation within the time
specified by the city after notification to the owner or operator of the WECS, shall be
presumed abandoned and may be declared a public nuisance subject to removal at the
expense of the operator.
Section 4. Solar Energy Sources and Systems
a. Definitions, Solar Energy Sources and Systems
The following words, terms and phrases, when used in this Section, shall have the
meaning provided herein, except where the context clearly indicates otherwise:
Building-Integrated Photovoltaic System. An active solar system that is an integral part
of a principal or accessory building, rather than a separate mechanical device, replacing
or substituting for an architectural or structural component of the building. Building-
integrated systems include, but are not limited to, photovoltaic or hot water solar
systems that are contained within roofing materials, windows, skylights, and awnings.
Ground mounted Panels. Freestanding solar panels mounted to the ground by use
of stabilizers or similar apparatus.
Photovoltaic System. An active solar energy system that converts solar energy directly
into electricity.
Roof or Building Mounted SES. Solar energy system (panels) that are mounted to the
roof or building using brackets, stands or other apparatus.
Roof Pitch. The final exterior slope of a building roof calculated by the rise over the run,
typically, but not exclusively, expressed in twelfths such as 3/12, 9/12, 12/12.
Solar Access. A view of the sun, from any point on the collector surface that is not
obscured by any vegetation, building, or object located on parcels of land other than the
parcel upon which the solar collector is located, between the hours of 9:00 AM and 3:00
PM Standard time on any day of the year.
Solar Collector. A device, structure or a part of a device or structure for which the
primary purpose is to transform solar radiant energy into thermal, mechanical, chemical,
or electrical energy.
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Solar Energy. Radiant energy received from the sun that can be collected in the form of
heat or light by a solar collector.
Solar Energy System (SES). An active solar energy system that collects or stores solar
energy and transforms solar energy into another form of energy or transfers heat from a
collector to another medium using mechanical, electrical, or chemical means.
Solar Hot Water System. A system that includes a solar collector and a heat exchanger
that heats or preheats water for building heating systems or other hot water needs,
including residential domestic hot water and hot water for commercial processes.
Zoning Official. Zoning official is any person designated by the city manager to
administer and enforce the city’s zoning code.
b. Districts
Solar energy systems (SES) shall be allowed as an accessory use in all zoning districts.
c. Placement and Design
1. Height
(a) Roof or building mounted SES shall not exceed the maximum allowed
height in any zoning district. For purposes for height measurement, solar
systems other than building-integrated systems shall be considered to be
mechanical devices and are restricted consistent with other building-
mounted mechanical devices.
(b) Ground mounted SES shall not exceed the height of an allowed
accessory structure within the zoning district, or fifteen (15) feet in height,
whichever is greater, when oriented at maximum tilt.
2. Placement
(a) Ground mounted SES must meet the accessory structure setback for the
zoning district in which it is installed.
(b) Roof or Building Mounted SES. The collector surface and mounting
devices for roof or building mounted SES shall not extend beyond the
required building setbacks of the building on which the system is
mounted.
3. Coverage
Ground mounted SES may not exceed the area restrictions placed on accessory
structures within the subject district.
4. Visibility
(a) SES shall be designed to blend into the architecture of the building or be
screened from routine view from public right-of-ways other than alleys.
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The color of the solar collector is not required to be consistent with other
roofing materials.
(b) Building Integrated Photovoltaic Systems - Building integrated
photovoltaic solar systems shall be allowed regardless of visibility,
provided the building component in which the system is integrated meets
all required setback, land use or performance standards for the district in
which the building is located.
(c) Ground mounted SES shall be screened from view to the extent possible
without reducing their efficiency. Screening may include walls, fences, or
landscaping.
d. General Standards
1. Notification. Prior to the installation or erection of a SES, the operator must
provide evidence showing their regular electrical service provider has been
informed of the customer’s intent to install an interconnected, customer-owned
SES. Off-grid systems shall be exempt from this requirement.
2. Feeder lines. Any lines accompanying a SES, other than those attached to on-
site structures by leads, shall be buried within the interior of the subject parcel,
unless there are existing lines in the area which the lines accompanying an SES
can be attached.
3. Commercial. All SES shall be limited to the purpose of on-site energy
production, except that any additional energy produced above the total onsite
demand may be sold to the operator’s regular electrical service provider in
accordance with any agreement provided by the same or applicable legislation.
4. Restrictions on SES Limited. No homeowners’ agreement, covenant, common
interest community, or other contract between multiple property owners within a
subdivision of Maplewood shall restrict or limit solar systems to a greater extent
than Maplewood’s renewable energy ordinance.
5. Maplewood encourages solar access to be protected in all new subdivisions and
allows for existing solar to be protected consistent with Minnesota Statutes. Any
solar easements filed, must be consistent with Minnesota Statutes, Chapter 500,
Section 30.
e. Abandonment
A SES that is allowed to remain in a nonfunctional or inoperative state for a period of
twelve (12) consecutive months, and which is not brought in operation within the time
specified by city officials, shall be presumed abandoned and may be declared a public
nuisance subject to removal at the expense of the operator.
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Section 5. Geothermal Energy Sources and Systems
a. Definitions, Geothermal Energy Sources and Systems
The following words, terms and phrases, when used in this Section, shall have the
meaning provided herein, except where the context clearly indicates otherwise:
Closed Loop Ground Source Heat Pump System. A system that circulates a heat
transfer fluid, typically food-grade antifreeze, through pipes or coils buried beneath the
land surface or anchored to the bottom in a body of water.
Geothermal Energy. Renewable energy generated from the interior of the earth and
used to produce energy for heating buildings or serving building commercial or industrial
processes.
Ground Source Heat Pump System (GSHPS). A system that uses the relatively
constant temperature of the earth or a body of water to provide heating in the winter and
cooling in the summer. System components include closed loops of pipe, coils or plates;
a fluid that absorbs and transfers heat; and a heat pump unit that processes heat for use
or disperses heat for cooling; and an air distribution system. The energy must be used
on-site.
Heat Transfer Fluid. A non-toxic and food grade fluid such as potable water, aqueous
solutions of propylene glycol not to exceed twenty percent (20%) by weight or aqueous
solutions of potassium acetate not to exceed twenty percent (20%) by weight.
Stormwater Pond. These are ponds created for stormwater treatment. A stormwater
pond shall not include wetlands created to mitigate the loss of other wetlands.
b. Districts
Ground source heat pump systems (GSHPS) shall be deemed an accessory structure,
permissible in all zoning districts.
c. Placement and Design
1. Placement
(a) All components of GSHPS including pumps, borings and loops shall be
set back at least five (5) feet from interior and rear lot lines.
(b) Easements. All components of GSHPS shall not encroach on
easements.
(c) GSHPS are permitted in stormwater ponds.
2. Design
(a) Only closed loop GSHPS utilizing Minnesota Department of Health
approved heat transfer fluids are permitted.
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(b) Screening. Ground source heat pumps are considered mechanical
equipment and subject to the requirements of the city’s zoning ordinance.
d. General Standards
1. Noise. GSHPS shall comply with Minnesota Pollution Control Agency standards
outlined in Minnesota Rules Chapter 7030.
e. Abandonment
A GSHPS that is allowed to remain in a nonfunctional or inoperative state for a period of
twelve (12) consecutive months, and which is not brought in operation within the time
specified by the city after notification to the owner or operator of the GSHPS, shall be
presumed abandoned and may be declared a public nuisance subject to removal at the
expense of the operator.
Section 6. General Ordinance Provisions
a. Interpretation
In interpreting this ordinance and its application, the provisions of these regulations shall
be held to be the minimum requirements for the protection of public health, safety and
general welfare. This ordinance shall be construed broadly to promote the purposes for
which it was adopted.
b. Conflict
This ordinance is not intended to interfere with, abrogate or annul any other ordinance,
rule or regulation, statute or other provision of law except as provided herein. If any
provision of this ordinance imposes restrictions different from any other ordinance, rule
or regulation, statute or provision of law, the provision that is more restrictive or imposes
high standards shall control.
c. Severability
If any part or provision of this ordinance or its application to any developer or
circumstance is judged invalid by any competent jurisdiction, the judgment shall be
confined in its operation to the part, provision or application directly involved in the
controversy in which the judgment shall be rendered and shall not affect or impair the
validity of the remainder of these regulations or the application of them to other
developers or circumstances.
Section 7. Ordinance Placement
The ordinance places all environmental ordinances under the Environment Chapter (Chapter
18) by adding Article V (Environmental Protection and Critical Areas) and including the following
ordinances under the new Article: wetlands and streams, tree protection, slopes, Mississippi
Critical Area, Flood Plain Overlay District, Shoreland Overlay District, and Renewable Energy.
Following is the revised Chapter 18 Article headings (additions are underlined):
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Chapter 18
ENVIRONMENT
Article I. In General
Sec. 18‐1 ‐ 18‐25. Reserved.
Article II. Nuisances
Division 1. Generally
Sec. 18‐26 Unlawful to cause, create or commit.
Sec. 18‐27 Common law and statutory nuisances adopted by reference.
Sec. 18‐28 Unlawful to permit; cellars, drains cesspools or sewers.
Sec. 18‐29 Rental agents to disclose name of owner or principal to city manager upon request.
Sec. 18‐30 Public nuisances generally.
Sec. 18‐31 Nuisances affecting health, safety, comfort or repose.
Sec. 18‐32 Nuisances affecting morals and safety.
Sec. 18‐33 Enforcement of article generally.
Sec. 18‐34 Continuing violations.
Sec. 18‐35 Notice to abate.
Sec. 18‐36 Abatement by council.
Sec. 18‐37 Abatement on premises.
Sec. 18‐38 Violations of article.
Sec. 18‐39 Loitering.
Sec. 18‐40 ‐ 18‐65. Reserved.
Division 2. Abandoned Motor Vehicles
Sec. 18‐66 Purpose.
Sec. 18‐67 Definitions.
Sec. 18‐68 Violation.
Sec. 18‐69 Taking into custody and impoundment.
Sec. 18‐70 Certain vehicles declared nuisances; abatement; removal.
Sec. 18‐71 Immediate sale of certain vehicles.
Sec. 18‐72 Additional remedies.
Sec. 18‐73 Police reports.
Sec. 18‐74 Notice to owner and lienholders.
Sec. 18‐75 Reclamation by owner or lienholder; preservation of lien rights.
Sec. 18‐76 Sale of vehicle.
Sec. 18‐77 Designation of poundkeeper.
Sec. 18‐78 Bond of poundkeeper.
Sec. 18‐79 Insurance of poundkeeper.
Sec. 18‐80 Towing and storage charges generally.
Sec. 18‐81 Release of vehicle and service fee before vehicle towed away.
Sec. 18‐82 Abatement of towing and storage charges.
Sec. 18‐83 Release of vehicles.
Sec. 18‐84 Release form.
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Sec. 18‐85 Police records.
Sec. 18‐86 ‐ 18‐110. Reserved.
Division 3. Noise Control
Sec. 18‐111 Prohibition generally; exception.
Sec. 18‐112 Construction activities.
Sec. 18‐113 Enforcement.
Sec. 18‐114 ‐18‐140. Reserved.
Article III. Erosion and Sedimentation Control
Sec. 18‐115 Purpose.
Sec. 18‐116 Scope.
Sec. 18‐117 Erosion and sediment control plan.
Sec. 18‐118 Review of plan.
Sec. 18‐119 Modification of plan.
Sec. 18‐120 Escrow requirement.
Sec. 18‐121 Enforcement; penalty.
Sec. 18‐122 ‐18‐175. Reserved.
Article IV. Air Pollution Control
Sec. 18‐176 Short title.
Sec. 18‐177 State regulations adopted.
Sec. 18‐178 Approval required to start fire.
Sec. 18‐179 Penalties for violations.
Sec. 18‐180 ‐18‐XXX. Reserved.
Article V. Environmental Protection and Critical Areas
Division 1. Stormwater Management
Division 2. Wetlands and Streams
Division 3. Tree Protection
Division 4. Slopes
Division 5. Mississippi Critical Area
Division 6. Flood Plain Overlay District
Division 7. Shoreland Overlay District
Division 8. Renewable Energy
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The city council approved the first reading of this ordinance on ___________________.
The city council approved the second reading of this ordinance on ________________.
Signed:
_______________________________ _______________________________
Will Rossbach, Mayor Date
Attest:
________________________________
Karen Guilfoile, City Clerk
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Agenda Item I.1
MEMORANDUM
TO: James Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
SUBJECT: Trash Collection System Analysis - Request for Authorization to Negotiate
a Draft Trash Collection Contract with the Top Ranked Proposer
DATE: September 20, 2011 for the September 26 City Council Meeting
INTRODUCTION
On March 28, 2011, the City Council adopted a Resolution of Intent to Organize Trash
Collection. The adoption of this resolution is required by Minnesota Statutes, Section 115A.94,
subdivision 4 to begin the planning process for organized trash collection. The City Council
adopted goals for the City’s trash collection system as follows: 1) Economic, 2) Service,
3) Environment, 4) Safety, 5) Efficiency, 6) Planning Process*, 7) Aesthetics, and 8) Hauler
Impacts*.
*These goals are required by state statute.
On April 25, 2011, the City Council approved a scope of work for the Trash Collection System
Analysis. The scope included the formation of a Trash Hauling Working Group made up of two
City Councilmembers, two Environmental and Natural Resources Commissioners, and two City
staff. Dan Krivit of Foth Infrastructure & Environment, LLC, participated in the Working Group
meetings as the City’s solid waste management consultant.
DISCUSSION
The Trash Hauling Working Group was charged with analyzing two areas of trash collection
systems including improvements to the City’s existing subscription (or “open trash hauling”)
system and a contractual (or “organized trash hauling”) system.
Review and Analysis of Existing Subscription System
The Trash Hauling Working Group gave a report to the City Council on August 29, 2011,
regarding possible improvements that could be made to the City’s subscription system. That
discussion will continue during a workshop on October 24, 2011, with final analysis of both the
subscription and the contracted systems coming before the City Council in November 2011.
Review and Analysis of Contractual Systems
Request for Proposal
The analysis of a contractual system included the creation of a request for proposal (RFP) for
residential trash collection. On July 11, 2011, the City Council authorized the release of a
Comprehensive, Residential Trash Collection System RFP. A summary of the
RFP content follows:
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City-wide trash collection for all single-family residential properties (properties with one to
four units).
Proposal options include: a contract for the entire City; or a contract for one to three of the
City’s existing day certain trash pick up districts.
Term of Contract: Five years with two one-year extensions possible.
Proposals can be submitted by one hauler or a joint proposal from up to four haulers. Joint
proposals can be submitted for the entire City contract option only.
RFP specifies billing directly by the Hauler to the residents.
RFP specifies City-owned trash carts.
RFP requires the vendor to submit a fixed base collection fee (BCF) for all properties, with
variable disposal fee pricing depending on cart sizes (i.e., 20/30/60/90 gallon).
Added service requirements include pick up of yard waste, bulky items, extra bags,
Christmas trees, e-waste.
RFP does not include trash collection from City buildings.
Responses to the RFP
August 19, 2011, was the deadline for proposal responses to the RFP. On August 19 the City
received six responses to the RFP from the following companies:
Allied Waste Services
Dick's Sanitation, Inc.
Highland Sanitation and Recycling
Tennis Sanitation, LLC
Walters Recycling and Refuse, Inc.
Waste Management, Inc.
Proposal Review and Ranking
On September 13, 2011, the Trash Hauling Working Group met to review and rank the
proposals based on the following evaluation criteria specified in the RFP:
Criteria Points
1. Proposed prices 32 points
Competitiveness of the proposed collection service fees relative to other proposals over
the life of the contract.
Competitiveness of the proposed trash disposal fees relative to other proposals over the
life of the contract.
Amount of the fee to deliver a replacement or additional cart to an existing household.
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Criteria Points
Competitiveness of the proposed fees for other services (e.g., yard waste, bulky items,
clean-up events, etc.) relative to other proposals over the life of the contract
2. Qualifications 10 points
Demonstrated, successful experience (including that of key staff) establishing working
relationships with public agencies
Demonstrated successful operations of similar materials collection system(s)
Techniques and controls for project management, such as: reporting samples provided,
payment, and monitoring responsibilities
Demonstrated capability to provide a performance bond
Demonstrated good credit references and the ability to finance all the capital
investments required
Aggregate age of truck equipment proposed
Any lawsuits that may impact the proposer’s ability to perform the services specified in
this RFP and/or the Contract
3. Service 20 points
Proposed customer service plans (e.g., office administration, phone response system,
etc.).
Proposed plans to implement a fully automated collection system.
Proposed plans to implement yard waste collection services.
Proposed plans to implement other on-route collection services (e.g., bulky items, etc.).
Proposed public education services.
Proposed plans to implement a RFID system.
4. Environmental benefits and street impacts 19 points
Proposed plans to implement alternative fuel vehicles (e.g., CNG, biodiesel, etc.)
Other proposed pollution abatement plans
Proposed equipment (e.g., type of tires, number of axles) to reduce road impacts
Proposed plans to control and manage litter
Stated plans and commitment to help the City implement a future organic waste (e.g.,
food waste) recovery program
Other proposed environmental policies, programs and proposals specific to the City of
Maplewood
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Criteria Points
5. Safety 8 points
Safety record on Minnesota operations
Proposed safety plan concept for City of Maplewood operations
Other safety policies, programs and proposed operations
6. Aesthetics 5 points
Stated plans to help the City implement a standardized trash cart system
Stated plans to collect overflow trash, bulky items, and yard waste in a timely manner
7. Proposal content and overall responsiveness 6 points
Degree of exceptions
Thoroughness of written proposal (e.g., lack of omissions)
TOTAL POINTS 100
The proposal ranking system was per the criteria weightings and other procedures in the RFP.
The Working Group was diligent in evaluating the relative strengths and weaknesses of each
proposal as fairly and objectively as possible. Based on the Trash Hauling Working Group’s
review of the responses received, the Group determined that there were four responsive
proposals submitted. All four responsive proposals were cost competitive. The companies were
thorough and very thoughtful in completing their proposals.
Top Ranked Proposal
As a result of the Working Group’s careful proposal evaluations, Allied Waste Services (“Allied”)
was ranked as the number one proposer. Allied had the best overall score when evaluated
against all seven criteria as per the RFP, including the lowest price.
Summary of Proposals
Upon initial analysis many of the proposals, if implemented, would save resident’s money and
meet all of the goals outlined by the City Council for a trash collection system. Several of the
proposals would save City residents a significant amount of money if a contract were executed
as per their proposal. For example, when comparing the average proposed prices of the top
three proposals to the current, average published rates as reported by the licensed haulers to
the City for 2011, residents collectively could save over $500,000 per year. If the City is able to
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successfully negotiate with the top ranked proposer, Allied, this savings compared to average
reported rates could be over $800,000 per year. It is recommended that further details of
proposals and proposed prices not be released publicly until such time as a contract is
successfully negotiated and executed.
Timeline for Completion of the Trash Collection System Analysis
Following is the proposed timeline for the completion of the Trash Collection System Analysis:
Sept. 26, 2011: City Council Meeting - Authorize Contract Negotiations
October 24, 2011: City Council Workshop or Meeting – Continued Review of
Existing Subscription System
Nov. 21, 2011: 90-day negotiation period ends (90 days from Aug. 19 RFP
deadline)
Nov. 28, 2011: City Council Meeting – Decide on System (1. Review Draft
Contract, 2. Review Statutory Findings, 3. Decide on System –
Contracted or Improved Subscription)
Dec. 12, 2011: City Council Meeting: Authorize Implementation of
Selected System
October 1, 2012: New Service Implemented if City Council Chooses Contracted
System
RECOMMENDATION
The Trash Hauling Working Group recommends that the City Council authorize staff to
negotiate with Allied Waste Services for City-wide Residential Trash Collection Services. This
recommendation and the evaluation process are consistent with the requirements of the City’s
RFP. If City staff and Allied Waste Services are unable to negotiate the details of a final draft
contract based on the RFP and Allied’s proposal, then City staff should have the authority to
end negotiations with Allied and begin negotiations with the second ranked proposer, and so on,
as outlined in the RFP.
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MEMORANDUM
TO: James Antonen,
FROM: DuWayne Konewko, Parks and Recreation Director
City Manager
Jim Taylor, Recreation Program Supervisor
Michael Martin, AICP, Planner
SUBJECT: Reciprocal Easement Agreement, Design Review and
Right-of-Way Vacation – Beam Avenue Medical Building
LOCATION: Northeast of Beam and White Bear avenues, between Walgreens
and Maplewood Heights Park
DATE: September 19, 2011
INTRODUCTION
Project Description
Dan Regan, of Airlake Development, is pr oposing to construct a 13,728-square-foot
medical building on a vacant lot located northeast of the Beam and White Bear avenues
intersection, east of Walgreens and west of Maplewood Heights Park. The proposed
medical building will potentially be a Veterans Affairs Clinic which is to be awarded later
this year. Mr. Regan has indicated he would move forward with this building regardless
of the Veterans Affairs decision.
As part of this proposal, Mr. Regan has been negotiating with the Parks Department to
share parking facilities and to utilize some of the park land for the parking lot. The
requirements outlined for a Veterans Affairs Clinic building in combination with the city’s
parking requirements make it impossible for the applicant to fit everything within his site,
thus the negotiations with the city’s Parks Department. The property is guided in the
city’s comprehensive plan as Commercial (C) and zoned as Limited Business
Commercial (LBC), which allows for offices, medical or health-related clinics, day care
centers, or similar uses.
Requests
To build this development, the applicant is requesting the following city approvals:
1. Design plans
2. Vacation of unused right-of -way
3. Reciprocal easement agreement
BACKGROUND
December 11, 2006: The city council approved a lot division to split this site from the
Walgreens to the west.
May 23, 2011: The city council directed the city manager to draft a letter of support for a
potential Veterans Affairs medical office building to be located behind the Walgreen’s
building on Beam and White Bear avenues.
Agenda Item J1
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DISCUSSION
Design Review
Curb Cuts/Driveways
The current site does not have a curb cut. The parking lot serving Maplewood Heights
Park does have a curb cut. The proposed site plan will have one curb cut off of Beam
Avenue with the park and medical buildings sharing parking facilities. The city and Mr.
Regan will need to execute an easement agreement outlining the terms of the shared
access and parking facilities. There will be an additional access point from the access
road on the Walgreens property.
Sidewalks and Trails
There is an existing six-foot-wide concrete sidewalk located along Beam Avenue. There
will be an internal concrete sidewalk to serve the building. There will also be a five-foot-
wide bituminous trail on the east side of the site connecting the sidewalk along Beam
Avenue and the parking lot to the ring trail around the pond within Maplewood Heights
Park. There is a proposed retaining wall on the east side of the site which will work to
keep the grades of the trails and sidewalks accessible. For retaining walls more than
four feet in height a fence on the top is required by building code. Staff is recommending
a fence be installed on top of the retaining wall regardless of the final height because of
the proximity of the nearby tennis and basketball courts.
The original site plan submitted to the city did not meet all the setback and parking
requirements. Staff has worked with Mr. Regan to ensure these standards are now met.
The revised site plan is attached to this report but staff is recommending that approval
be conditioned on the applicant resubmitting a revised set of plans to reflect the current
proposed site plan.
The building and parking lot meet or exceed required setbacks of 30 feet and 15 feet to
the right-of-way respectively. The proposed drive aisle through the parking lot meets the
city minimum requirement of 24 feet. There is a small portion of unused right-of-way
between the applicant’s parcel and the city park parcel that must be vacated.
Site Layout
Parking
City code requires medical office buildings to have one parking stall per 200 square feet
of office space. The proposed development requires 69 parking stalls based on this
requirement. The applicants are proposing 70 parking stalls, which includes eight
handicap accessible stalls. The parking stalls will be 9.5 feet wide by 18 feet deep,
which meets city code requirement for a medical office (low turnover) use. In addition to
the 70 stalls for the medical building, four stalls are proposed to be excusive for the park.
These stalls will have signs indicating for park use only. The current park parking lot has
10 stalls but the city’s parks department staff is comfortable with having four stalls
exclusively assigned to the park because of the amount of street parking nearby and the
ability for park goers to use other parking spaces at the medical building during non-
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business hours. The official shared parking agreement between the city and Mr. Regan
will be memorialized through the easement agreement.
The landscape plan shows 17 trees, including 11 deciduous trees, and various shrubs.
The plan also calls out underground irrigation for all landscaping as required by code.
Staff is comfortable with the layout and design of the internal site landscaping but
recommends the following additions to the landscape plan:
1. Submit revised landscape plan to reflect updated site layout.
2. Additional trees to be planted along Beam Avenue at a rate of 30-feet at center
apart from one another.
3. Applicant shall submit a planting plan to be approved by the city’s naturalist for
the area northeast of the proposed building where grading will disturb land within
the wetland buffer area.
Landscaping
Lighting
City code requires the submittal of a lighting and photometrics plan which ensures all
freestanding lights maintain a height of 25 feet or less and that the maximum foot
candles of illumination at all property lines does not exceed .4-foot-candles. The
submitted photometrics plan shows the applicant meeting the code requirement.
However, the applicant should be required to submit a revised plan to reflect the updated
site layout. The plan should also clearly mark light types, heights and locations.
Trash Handling
The applicant has indicated all trash facilities will be located within the building. If at any
time trash facilities are located outside of the building it will need to be located within an
enclosed structure which must be approved by the city.
The exterior of the building will be constructed with face brick, limestone, EIFS and clear
anodized aluminum windows. The building elevations also propose a 19-foot-high
entryway with horizontal siding. Staff finds the proposed buildings elevations to be an
attractive design.
Vacation of Unused Right-of-Way
Building Elevations
Unused Right-of-Way
Mr. Regan is also requesting the city vacate a street right-of-way. This unused right-of-
way is located between an undeveloped parcel Mr. Regan owns and the parcel which
Maplewood Heights Park is located. The west 30 feet of this unused right-of -way had
previously been vacated and attached to Mr. Regan’s parcel. The east 30 feet still exist
as right-of-way and is proposed to be vacated and attached to the Maplewood Heights
Park parcel. Please see the attached drawings.
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Existing Utility Easement
Covering the right-of-way area that has already been vacated and attached to Mr.
Regan’s parcel and the portion of right-of-way that is proposed to be vacated and
attached to the park’s parcel is a utility easement that the city will need to keep in place.
There is a 66-inch diameter outfall pipe from Heights Pond that is about 16-18 feet deep.
The easement is needed in case there was ever a need to excavate the pipe either for
repair or for maintenance. The easement width of 60 feet – both the vacated and
proposed vacated right-of-way – is needed to meet the standards of providing a safe
area while working on the pipe.
Reciprocal Easement Agreement
Mr. Regan is requesting a reciprocal easement agreement with the City of Maplewood at
Maplewood Heights Park. This agreement would be for shared parking to serve the
proposed 13,728 square foot medical building on the vacant lot adjacent to the park. As
part of the proposal, Mr. Regan is negotiating with City staff to share parking facilities
and to utilize some of the park land for the parking lot.
Currently the park has an existing parking lot that is 4,600 square feet in size and has 10
parking stalls. The proposed new joint use lot would have 7,500 square feet and 21
stalls on park property. To complete the proposed parking area the current trail will need
to be relocated to the east side of the lot. This relocation will actually better suit our
patrons with direct access from the sidewalk on Beam. As part of the proposed
agreement the City will receive site improvements related to the parking area, exclusive
use of 4 parking stalls in the new proposed lot, and improvements to the tennis and
basketball courts not to exceed $20,000. The developer will also be responsible for
dealing with the year round maintenance of the parking lot resulting in a cost savings to
the City. It is important to note that the improvements to the tennis and basketball court
would normally come from General Tax levy dollars and not out of PAC. These
improvements will allow us to spend the dollars we receive from the General Levy in
other needed areas.
At the September meeting of the Planning Commission they discussed the street right-
of-way vacation as well as the overall project. It is important to note the Planning
Commission did not know the extent that City staff was negotiating with the developer for
the added improvements.
Staff recognizes that the park is well used and that the parking lot is necessary. Most of
the usage comes in the evening and on weekends when the clinic is closed and Park
patrons will have use of all the stalls within the lot. In addition to the parking lot there is
also adequate parking on Beam Avenue. Parks staff believes that through our
negotiations with the developer we have alleviated the Planning Commission’s concerns.
The Parks and Recreation Commission will be taking action on this subject at their
September 21 meeting. Staff will give a report on the result of their discussion to the
City Council on Monday, September 26.
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OTHER COMMENTS
Fire Department: Butch Gervais, fire marshal, reviewed the development proposal and
has the following comments: 1) install fire protection per code; 2) alarm panel per code.
Police Department: Lieutenant Richard Doblar had the following comments:
Construction site thefts and burglaries are a large business affecting many large
construction projects throughout the Twin Cities metro area. The contractor/developer
should be encouraged to plan and provide for site security during the construction
process. On-site security, alarm systems, and any other appropriate security measure
would be highly encouraged to deter and report theft and suspicious activity incidents in
a timely manner.
Engineering Department: Steve Kummer, staff engineer, has reviewed this project. Mr.
Kummer’s comments and requirements are attached to this report.
COMMITTEE ACTION
Community Design Review Board
On August 23, 2011 the community design review board recommended approval of the
site and design plans for the medical office building. The CDRB did show general
support for the collaboration between Mr. Regan and the city for use of the parking lot.
Business and Economic Development Commission
On August 25, 2011 the business and economic development commission informally
reviewed this project and showed general support. The commission did not make any
recommendations since code does not direct this commission to review anything related
to this project. The project was brought to this commission due to staff’s effort to keep
the BEDC up to date regarding development projects in the city.
Planning Commission
On September 6, 2011, the planning commission held a public hearing and
recommended approval of the proposed right-of-way vacation. The planning
commission did ask questions about what the city’s benefit would be for assisting with
this project. At the time of this meeting, parks staff was still negotiating with the
applicant.
Parks and Recreation Commission
The parks and recreations commission will be considering the proposed reciprocal
easement agreement at its September 21, 2011 meeting. This report was sent out to
the city council prior to this meeting. Staff will provide the commission’s
recommendations and any comments at the city council September 26, 2011 meeting.
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RECOMMENDATIONS
1. Approve the site and design plans for the medical office building to be located
northeast of the Beam and White Bear avenues intersection, east of the
Walgreens. Approval is subject to the applicant doing the following:
a. Repeat this review in two years if the city has not issued a building permit
for this project.
b. Prior to issuance of a grading or building permit, the applicant must
submit to staff for approval the following items:
1) Revised grading/drainage/utility plans which comply with all city
engineering department requirements as specified in the July 28,
2011, engineering report.
2) Revised landscaping and photometric plans to reflect the updated
site plan.
3) Revised landscape plan showing the following:
a. Submit revised landscape plan to reflect updated site
layout.
b. Additional trees to be planted along Beam Avenue at a
rate of 30-feet at center apart from one another.
c. Applicant shall submit a planting plan to be approved by
the city’s naturalist for the area northeast of the proposed
building where grading will disturb land within the wetland
buffer area.
4) Any needed watershed district approval.
5) A cash escrow or an irrevocable letter of credit for all required
exterior improvements. The amount shall be 150 percent of the
cost of the work.
6) Submit to community development staff, an approved easement
agreement between the applicant and the city outlining the use
and maintenance of city park land and the shared parking lot.
7) The city council must approve the vacation of the unused right-of-
way between the applicant’s parcel and the city park parcel.
8) Approved revised site plan presented at the meeting and the
applicant shall work with staff regarding how deliveries are done
on site.
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9) Revise the site plan to extend the sidewalk to access the road and
explore the potential of cross stripping for pedestrian access to
Walgreens, subject to staff approval.
d. The applicant shall complete the following before occupying the building:
1) Replace any property irons removed because of this construction.
2) Provide continuous concrete curb and gutter around the parking
lot and driveways.
3) Install all required landscaping and underground irrigation.
4) Screen or paint the rooftop mechanical equipment to match the
building color.
5) Install all required outdoor lighting.
6) Install fencing along any retaining walls built as part of this project,
subject to staff approval.
e. If any required work is not done, the city may allow temporary occupancy
if:
1) The city determines that the work is not essential to the public
health, safety or welfare.
2) The above-required letter of credit or cash escrow is held by the
City of Maplewood for all required exterior improvements. The
owner or contractor shall complete any unfinished exterior
improvements by June 1 if occupancy of the building is in the fall
or winter, or within six weeks of occupancy of the building if
occupancy is in the spring or summer.
f. All work shall follow the approved plans. The director of community
development may approve minor changes.
2. Approve the resolution attached to this report. This resolution is for the vacation
of unused right-of-way, north of Beam Avenue and east of White Bear Avenue.
The reasons for the vacation are as follows:
a. It is in the public interest.
b. The city is not using the right-of-way for a public street.
c. The right-of-way is not needed for street access purposes as the adjacent
properties have street access on Beam Avenue.
This approval is subject to:
a. Ensure the continued dedication of the utility easement covering the area
of the unused right-of-way.
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3. Authorize the City Manager to enter into a Reciprocal Easement Agreement with
Airlake Properties at Maplewood Heights Park for the use of 7,500 square feet of
park land for a shared parking lot. Approval is subject to the applicant doing the
following:
a. Provide improvements around the parking lot, as agreed upon with parks
department staff.
b. Four exclusive use spots for park patrons, to be indicated by a permanent
sign.
c. Trail relocation, as agreed upon with parks department staff.
d. Improvements made by the developer to the tennis and basketball courts,
not to exceed $20,000.
e. Developer agrees to provide year round maintenance of the proposed
parking lot and allow the City access to all of the additional parking stalls.
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REFERENCE
SITE DESCRIPTION
Site size: 1.23 Acres
Existing Use: Vacant Land
SURROUNDING LAND USES
North: Maplewood Heights Park
South: Beam Avenue and Premier Bank across the street (Zoned LBC)
East: Maplewood Heights Park
West: Walgreens (Zoned BC)
PLANNING
Future Land Use Commercial (C)
Zoning: Limited Business Commercial (LBC)
Application Date
The city received the complete application for the medical building on July 20, 2011.
The initial 60-day review deadline was September 18, 2011. The city has extended its
review an additional 60 days, as allowed by Minnesota State Statute 15.99 and the new
deadline is now November 17, 2011.
P:\Com-Dev\Sec2N\Beam Ave Medical Building\Beam Ave Medical Building_CC_092611
Attachments:
1. Zoning Map
2. Land Use Map
3. Location Map
4. Applicants’ Development Statement
5. Site Plan
6. Lighting Plan
7. Landscape Plan
8. Building Elevations
9. Engineering Plan Review
10. Kimley-Horn Traffic Comments
11. Site Survey with Proposed Vacation
12. Community Design Review Board Draft Minutes, August 23, 2011
13. Planning Commission Draft Minutes, September 6, 2011
14. Public Right-of-Way Vacation Resolution
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Beam Avenue Medical Building Design Review
Zoning Map
Attachment 1
Proposed Medical Building Site
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Beam Avenue Medical Building Design Review
Land Use Map
Attachment 2
Proposed Medical Building Site
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Street Right-of-Way Vacation
Location Map and Aerial Photo
Attachment 3
Proposed Medical Building Site
Area of Proposed Vacation
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Attachment 4
Master Development Plan
The City of Maplewood’s unique landscape of architecture surrounded by a spectacular natural environment occasionally presents
opportunities for localized rebirths, developments that can create new and revitalized neighborhoods, projects that can spur additional
development and create a new identity for a district. Our Maplewood Heights Park property, with its numerous nearby amenities, is one such
opportunity. I am proud to present our vision for a proposed development that will truly effectuate completion and achieve a grand
development vision for a state of the art medical office building.
Our Master Development Plan will bring 13,728 square feet of new construction to the 1.3 acre property in a balance of Class A
office, exterior design elements that honor the community’s expectation of safe, high quality healthcare delivery, and responds to the need to
feel connected to nature and the outside world. The unique setting of the site allows the masterplan to take advantage of prominent views to
the busy intersection of White Bear and Beam Avenues, to create a scale to the development that responds to and compliments neighboring
properties, while still providing the feel of a parkland setting just steps away.
Our vision for the development extends beyond our on-site Master Development Plan. We have crafted our site design in a way that
links the building site to the park amenities offered just outside the door. This integration responds to the needs of today’s employees and
patients by offering access to a paved, pedestrian and bicycle-friendly trail that encircles the entire Maplewood Heights Park. The paved trail
also provides linkages to all Maplewood Heights Park has to offer, including outdoor grilling areas, playgrounds, tennis and basketball courts. .
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Attachment 4
There are several significant design decisions informing the masterplan that help create the attractive architecture of the proposed
development. These are reinforced by a focused consideration on the architecture of the individual building and site improvements.
Understanding the need for critical attention to architectural design issues paves the way for a signature design that adds interest and identity to
the architectural landscape. These architectural issues, outlined below, focus on the character of the buildings and public spaces.
Above grade, exterior siding materiality and texture, shall be integrally colored block and brick, with prominent natural stone and
wood design features. The color of the exterior walls will be earth-tone and consistent and complimentary to the natural surroundings. All
plantings of flowers, vegetation, and trees will be generally consistent with the natural environment and the landscaping plan will include an
outdoor seating environment with a memorial to honor our nation’s fallen heros.
The opportunity to create a new development that uses the most up-to-date sustainable building practices cannot be missed. The
proposed development of the site and building offers many chances to employ practices that achieve responsible usage of the land and provide
efficiencies for the building occupants. State of the art stormwater management on the outside and HVAC and plumbing systems on the
interiors, will result in an environment that is pleasing to customers and employees. The end result of the energy efficient design elements will
be a structure that is the first LEED Silver Certified building in the City of Maplewood.
I am confident that working in collaboration with City of Maplewood Staff and our development team, our efforts will result in
completion of the building and occupancy in the short timeframe. Upon successful City of Maplewood approvals, construction will commence
shortly after consummation of a tenant lease. The development team is committed to pursuing the earliest possible start date, pending
resolution to the relevant aspects of the project. Pending a lease transaction date, completion of construction and occupancy could come as
early as March 2012.
Sincerely,
Daniel O. Regan
Vice President
Reco Real Estate, LLC
Airlake Development, Inc.
2866 White Bear Ave
Maplewood, MN 55109
dan.regan@airlakedevelopment.com
(612)987-9966
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Attachment 5
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Attachment 6
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Attachment 7
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Attachment 8Packet Page Number 104 of 121
Maplewood Engineering Comments – VA Outpatient Clinic
7-28-11
Attachment 9
Engineering Plan Review
PROJECT: Beam/White Bear Medical Office (VA Outpatient Clinic)
PROJECT NO: 11-20
COMMENTS BY: Steve Kummer, P.E. – Staff Engineer
DATE: 7-28-11 rev. 8-16-11
PLAN SET: Design Review Dated 7-15-11
REPORTS: None
Summary
Airlake Development is proposing a 13,700 square foot medical clinic/office building on a vacant
parcel east of Walgreens near the intersection of White Bear Avenue and Beam Avenue.
Request
The applicant is requesting design review.
The scope of this review includes aspects of site design including, but not limited to, geometrics,
paving, grading, utilities, temporary sediment and erosion control and permanent storm water
management. This engineering review also includes comments regarding floodplain
interactions and considerations.
The following are Engineering review comments on the design review, and act as conditions to
be addressed prior to issuing any City permits:
1) Provide perpetual easements for all permanent improvements occuring on Maplewood
Park Lands. Coordinate all improvements with the Maplewood Parks and Recreation
Director. Any improvements on Park lands shall not disrupt normal park operations or
occur outside of park hours.
General
2) Provide “true” scale drawings. The reduced drawings submitted do not match the scale
as specified on the plans.
3) Coordinate all improvements on Maplewood Park Property with the Parks and
Recreation Director.
4) Provide a copy of the geotechnical evaluation to the City.
5) The 100-year high-water level (HWL) of the Maplewood Heights Pond is elevation 947.9.
The proposed building finished floor elevation (FFE) is proposed at elevation 948.9 with
no basement. The minimum separation between the FFE and HWL allowed by
Maplewood Engineering standards is 2 feet.
Flood Protection
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Maplewood Engineering Comments – VA Outpatient Clinic
7-28-11
Attachment 9
6) Provide or show a route for the Maplewood Heights Pond emergency overflow (EOF)
through the site. EOF route shall be contained within existing easements recorded
against the property.
7) Provide volume mitigation computations for the excavation and filling within the 100-year
HWL of the pond.
8) No rate control or adequate storm water BMP’s are shown with this plan set. Site must
comply with Maplewood storm water management regulations including but not limited to
rate control and treatment before issuing a permit. The City encourages the use of
pervious pavements on the site.
Storm Water Management
9) The Walgreens stormwater management plan does not appear to include assumptions
for this site regarding the EcoStorm unit. This treatment capacity of this unit may not
include the future development of this site.
10) Coordinate all grading and land disturbance within the wetland area with Shann Finwall,
Environmental Planner. Wetland buffer and disturbance is subject to the City’s Wetland
Ordinance.
Wetlands
11) Place a note on the plan indicating reference to the Storm Water Pollution Prevention
Plan and Erosion Control Plan for placement of erosion control devices.
Removals Plan – Sheet 3
12) Provide note: “Perform all work in conformance to applicable City of Maplewood and
State of Minnesota requirements.”
13) Perform condition survey and televising of existing sewer service.
14) Verify condition of existing water service with St. Paul Water prior to connecting.
15) Indicate limits of construction along north and east sides of the site. Provide orange
safety fencing along limits.
16) Obtain temporary construction easement from City Parks department prior to start of any
work on park property.
17) Add note to plans: “Contractor shall coordinate all street sign removals and
replacements with the appropriate authority maintaining the signage. Sign removal and
replacement by the contractor is not allowed under any circumstances. Contact the
Maplewood streets department at (651) 249-2420.”
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Maplewood Engineering Comments – VA Outpatient Clinic
7-28-11
Attachment 9
18) It appears that the site has no dedicated delivery entrance, and that delivery/emergency
traffic will mingle with patient traffic – especially in areas of handicapped-designated
parking stalls. Provide information on the largest truck that will be providing deliveries
and services to the site and where deliveries will occur.
Site Plan – Sheet 4
19) Provide truck-turning template for largest truck through the eastern parking lot curve.
20) Provide a wider drive-aisle width in front of the building or short-term parking cut-outs for
drop-off, courier traffic, and fire/police/rescue access in front of the main entrance to the
building.
21) Move the pedestrian ramp to the north side of the eastern parking stalls. Place a drop-
down and ramp at the corner point where the north and east lots meet.
22) Provide note: “Contractor must schedule a pre-construction meeting with the City of
Maplewood and Ramsey-Washington Metro Watershed District inspectors/reviewers
prior to any land disturbance activities. The contractor shall be prepared to discuss
construction phasing and sequencing activities as well as erosion and sediment
mitigation measures accommodating those activities. The contractor shall also discuss
other storm water pollution prevention measures such as fuel, washing and concrete
mixing containment procedures, dust control and prevention of street tracking.”
Grading and Erosion Control Plan – Sheet 5
23) Show construction site erosion control measures on the Grading plan. Items such as silt
fencing, rock construction entrance location and other measures should be shown on
this plan.
24) Show permanent embankment establishment measures on all steep slopes. Provide
measures such as staked sod or blanketing.
25) Provide native seeding and erosion blanket establishment on Maplewood Park land.
Coordinate seeding and landscaping with the Parks and Recreation Director.
26) All retaining walls over 4 feet in height will require an engineered plan submission and
separate building permits. Retaining wall plans shall indicate extension of geogrid from
the back of walls relative to the property lines.
27) Provide site import/export computations including assumed compaction factors.
28) Provide fixture unit and fire flow computations for the building to verify that the sewer
and water service provide adequate utility services for the building.
Utility Plan – Sheet 7
29) Provide additional sewer cleanout riser 5-10 feet east of 2nd
45-degree bend out of
building in landscaped area.
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Maplewood Engineering Comments – VA Outpatient Clinic
7-28-11
Attachment 9
30) Provide pavement section for bituminous trail consistent with Maplewood Std Plate 230.
Provide SP-mix in lieu of Marshall mix for bituminous.
General Details – Sheet 8
31) Provide thicknesses for pavement section and concrete sidewalk base thickness.
32) The dimensions of walks on the site plan vary, but detail PVMT-17 shows a 5-foot width
for the walk. Provide consistency between the detail and dimension plan.
33) Submit a signed copy of the MPCA construction storm water permit prior to grading
permit issue.
Other
34) Satisfy requirements of all permitting authorities associated with this project. Provide
copies of written approval letters and permits.
35) The applicant shall enter into a maintenance agreement with the City. The City shall
either prepare the agreement or coordinate preparation of the maintenance agreement
with the W atershed District.
36) The applicant shall provide a letter of credit or cash escrow for 125% of the proposed
site improvements including earthmoving, grading, erosion control, minimal site
establishment, gravel base and paving.
-END COMMENTS-
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Attachment 10
Brandon Bourdon at Kimley-Horn and Associates provided the following comments regarding
traffic impacts:
“A 13,700 square foot outpatient medical clinic to be operated by the Department of Veterans’ Affairs
has been proposed in the City of Maplewood. The site is located several hundred feet east of White
Bear Avenue, on the north side of Beam Avenue, between the Walgreen’s and City park access. The
objective of this review is to provide City staff input on whether operational concerns are anticipated at
the proposed access points off Beam Avenue during the midday peak period. City staff requested this
high-level review because congestion has been observed at the proposed western site access during the
midday peak period. The proposed western access is the access located immediately east of White Bear
Avenue on Beam Avenue and currently serves a Walgreens and Bank located on the north and south
side of Beam Avenue, respectively. City staff said that there have not been any issues observed with the
eastbound to northbound left turn (the movement that will access the proposed site) during the midday
peak, but there has been congestion for eastbound to southbound right turning drivers accessing the
bank during the midday peak. The eastbound left turn has a storage length of approximately 130’.
We have reviewed the Trip Generation Manual, 8th
Edition published by ITE using land use codes 630 –
Clinic and 720 – Medical – Dental Office Building, both of which have limited data points.
• Land Use Code 630 (Clinic) has 2 observations for the weekday and 1 observation for PM peak
hour of adjacent street traffic. This results in an anticipated trip generation of 432 daily trips on
a weekday and 71 total trips during the PM peak (no directional distribution is provided).
• Land Use Code 720 (Medical-Dental Office Building) has more observations. The average rate is
higher for daily trip generation but lower for the PM peak as compared to land use code 630
(clinic). Using land use code 720, 496 trips generated daily (weekday), 47 in the PM peak hour of
the adjacent street (13 in, 34 out), and 32 in the AM peak hour of the adjacent street (25 in, 7
out) are anticipated. Reviewing the peak hour of the generator (not the peak of the adjacent
street) there are a total of 61 trips anticipated in the PM and 50 trips anticipated in the AM.
To be conservative we have assumed that 71 trips (the highest hourly value calculated above) was
generated during the midday peak. During the midday peak we would anticipate the entering/existing
trip distribution to be close to a 50% entering and 50% exiting. Assuming everyone would access the
site at the west access point (the one that aligns with the bank) from White Bear Avenue, 36 trips would
enter using the eastbound to northbound left (again a conservative assumption). Given there are no
queuing concerns today (i.e. 1 to 2 vehicles max) during the midday peak we wouldn’t anticipate any
operational concerns if another 36 trips entered the site using the western access during the midday
peak. “
Packet Page Number 109 of 121
Attachment 11
Packet Page Number 110 of 121
Attachment 12
DRAFT
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, AUGUST 23, 2011
6. DESIGN REVIEW
c. Beam Avenue Medical Building, Northeast of Beam and White Bear Avenues,
between Walgreens
i. Planner, Michael Martin gave the report and answered questions of the board.
ii. Dan Regan of Airlake Development addressed and answered questions of the
board.
Boardmember Wise
moved to approve site plan date-stamped August 10, 2011 and the
plans date-stamped July 20, 2011, for the medical office building to be located northeast
of the Beam and White Bear avenues intersection, east of the Walgreens. Approval is
subject to the applicant doing the following: (Changes are underlined and in bold)
a. Repeat this review in two years if the city has not issued a building permit for this
project.
b. Prior to issuance of a grading or building permit, the applicant must submit to staff for
approval the following items:
1) Revised grading/drainage/utility plans which comply with all city engineering
department requirements as specified in the July 28, 2011, engineering report.
2) Revised landscaping and photometric plans to reflect the updated site plan, date-
stamped August 10, 2011.
3) Revised landscape plan showing the following:
a. Submit revised landscape plan to reflect updated site layout.
b. Additional trees to be planted along Beam Avenue at a rate of 30-feet at
center apart from one another.
c. Applicant shall submit a planting plan to be approved by the city’s naturalist
for the area northeast of the proposed building where grading will disturb land
within the wetland buffer area.
4) Any needed watershed district approval.
5) A cash escrow or an irrevocable letter of credit for all required exterior
improvements. The amount shall be 150 percent of the cost of the work.
6) Submit to community development staff, an approved easement agreement
between the applicant and the city outlining the use and maintenance of city park
land and the shared parking lot.
Packet Page Number 111 of 121
Attachment 12
7) The city council must approve the vacation of the unused right-of-way between
the applicant’s parcel and the city park parcel.
8)
Approved revised site plan presented at the meeting and the applicant shall
work with staff regarding how deliveries are done on site.
9)
Revise the site plan to extend the sidewalk to access the road and explore
the potential of cross stripping for pedestrian access to Walgreens, subject
to staff approval.
Packet Page Number 112 of 121
Attachment 13
DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, SEPTEMBER 6, 2011
5. PUBLIC HEARING
a. 7:00 p.m. or later: Right-of-Way Vacation, north side of Beam Avenue, east of
White Bear Avenue
1. Senior Planner, Tom Ekstrand gave the report and answered questions of the
commission.
Chairperson Fischer opened the public hearing.
There were no residents that came forward to address the commission.
Chairperson Fischer closed the public hearing.
The commission expressed that they would have preferred that this proposal should
have been heard by the Park & Recreation Commission prior to it coming to the
Planning Commission. The commission requested their concerns regarding the number
of parking spaces and access to the trails and site be forwarded to the Park &
Recreation Commission.
Commissioner Yarwood
moved to approve the resolution for the vacation of unused
right-of-way, north of Beam Avenue and east of White Bear Avenue. The reasons for the
vacation are as follows:
1. It is in the public interest.
2. The city is not using the right-of-way for a public street.
3. The right-of-way is not needed for street access purposes as the adjacent
properties have street access on Beam Avenue.
This approval is subject to:
1. Ensure the continued dedication of any utility easements within the area of the
unused right-of-way.
Seconded by Commissioner Martin. Ayes – All
The motion passed.
This item goes to the City Council on September 26, 2011.
Packet Page Number 113 of 121
10
Attachment 14
VACATION RESOLUTION
WHEREAS, Dan Regan, of Airlake Development, applied for the vacation of the
following:
The East 30 feet of the southerly 175 feet of the Southeast Quarter of the
Northwest Quarter of Section 2, Township 29, Range 22, lying North of Beam Avenue.
WHEREAS, the history of this vacation is as follows:
1. On September 6, 2011, the planning commission held a public hearing.
The city staff published a notice in the Maplewood Review and sent a
notice to the abutting property owners. The planning commission gave
everyone at the hearing a chance to speak and present written
statements.
2. On September 26, 2011, the city council considered reports and
recommendations from the city staff and planning commission.
WHEREAS, after the city approves this vacation, public interest in the property
will go to the following property, which is indicated by its property identification number:
PIN: 02-29-22-13-0035
NOW, THEREFORE, BE IT RESOLVED that the city council __________ the
above-described vacation for the following reasons:
a. It is in the public interest.
b. The city is not using the right-of-way for a public street.
c. The right-of-way is not needed for street access purposes as the
adjacent properties have street access on Beam Avenue.
This vacation is subject to:
a. Ensure the continued dedication of any utility easements within
the area of the unused right-of-way.
The Maplewood City Council ________ this resolution on September 26, 2011.
Packet Page Number 114 of 121
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Deputy Public Works Director
SUBJECT: Award Construction Contract – Maplewood Mall Sidewalk Improvements,
Project 11-09
DATE: September 20, 2011
INTRODUCTION
Bids were received and subsequently opened on Thursday, June 30, 2011. The council will consider
receiving the bids and awarding a construction contract.
BACKGROUND
The following 7 valid bids were received. Table 1 summarizes the bids that were received and read
aloud on June 30, 2011.
TABLE 1: BID SUMMARY
Contractor Bid Amount
1 Urban Companies $165,775.00
2 Bailey Construction $184,650.00
3 Gladstone Construction $184,952.94
4 Sunram Construction $188,700.00
5 Fitol Hintz Construction $194,900.00
6 O'Mailey Construction $201,468.40
7 Morcon Construction $234,936.50
Engineer's Estimate $199,710.00
All bids have been checked and tabulated. The engineer’s estimate for the work has been provided on
the bottom row of Table 1 for comparison.
The engineer’s estimate is $199,710.00. The low bid from Urban Companies, LLC of $165,775.00 is
approximately 17% less than the engineer’s cost estimate. The high number of bidders and low bid
prices reflect the continuing competitive nature in the construction market.
The city has worked successfully with Urban Companies, LLC in the past; most recently on the
Markham Pond retaining wall construction. The type of contract work that the Maplewood Mall
Sidewalk Improvements provide is well suited for the type of construction that Urban Companies, LLC
usually contracts.
The majority of the improvements are proposed to be constructed on commercial properties located on
the north side of the Maplewood Mall. City staff has been working with these property owners to obtain
the necessary easements to allow for the construction of these improvements. The contractor and city
Agenda Item L1
Packet Page Number 115 of 121
have agreed to delay the start of this construction until the spring of 2012 to allow for additional time to
obtain the necessary easements. Urban Companies has written the attached letter to document their
agreement to delay construction until 2012.
BUDGET
In April of 2011 the council approved the TIF Plan for Economic Development TIF District 1-11
associated with the Mall Improvements. The District is anticipated to generate nearly $1 million in TIF
revenue with a portion going towards walkability enhancements within the Maplewood Mall Area
consistent with the City’s goal and objectives in the comprehensive plan.
An inter-fund loan was authorized in April 2011 in tandem with the TIF Plan approval in order to provide
upfront capital to implement the project. The loan is to be paid off with the proceeds from the TIF as
outlined in the approved TIF Plan.
The original estimated budget was $400,000 for the construction of trails, sidewalks, and entry drive
enhancements to make the site more walkable and accessible to walkers and bikers. This amount is
proposed to remain the same until the project is completed.
RECOMMENDATION
It is recommended that the city council adopt a budget and approve the attached Resolution for
Receiving Bids and Awarding a Construction Contract for the Maplewood Mall Sidewalk Improvements,
City Project 11-09.
Attachments:
1. Resolution: Award of Bids
2. Bid Tabulation
3. Urban Company Letter
4. Location Map
Agenda Item L1
Packet Page Number 116 of 121
RESOLUTION
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
CITY PROJECT 11-09
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of
Urban Companies, LLC in the amount of $165,775.00 is the lowest responsible bid for the construction
of Maplewood Mall Sidewalk Improvements – City Project 11-09, and the mayor and clerk are hereby
authorized and directed to enter into a contract with said bidder for and on behalf of the city.
The finance director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project.
FURTHERMORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. The finance director is hereby authorized to make the financial transfers necessary to
implement the financing plan for this improvement project. A project budget of $400,000 shall be
established and financed consistent with the Inter-Fund Loan and TIF Resolutions adopted on April 25,
2011.
Agenda Item L1
Attachment 1
Packet Page Number 117 of 121
BID TABULATIONS
Contract:
Owner:CITY OF MAPLEWOOD
Project:MAPLEWOOD MALL SIDEWALK IMPROVEMENTS
KHA Job No:160500029
Schedule: A
Description: SIDEWALK IMPROVEMENTS
Item No.
Mn/DOT
No.Item Description Unit
Contract
Quantity Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount
1 2021.501 MOBILIZATION LUMP SUM 1 18,000.00$18,000.00$3,500.00$3,500.00$3,000.00$3,000.00$10,138.09$10,138.09$9,000.00$9,000.00$8,899.00$8,899.00$5,013.20$5,013.20$71,589.00$71,589.00$
2 2101.502 CLEARING TREE 22 250.00$5,500.00$125.00$2,750.00$100.00$2,200.00$81.75$1,798.50$165.00$3,630.00$195.00$4,290.00$646.36$14,219.92$93.50$2,057.00$
3 2101.507 GRUBBING TREE 22 250.00$5,500.00$125.00$2,750.00$100.00$2,200.00$27.25$599.50$105.00$2,310.00$195.00$4,290.00$262.32$5,771.04$31.00$682.00$
4 2104.501 REMOVE CONCRETE CURB LIN FT 450 4.00$1,800.00$12.00$5,400.00$5.00$2,250.00$7.90$3,555.00$14.55$6,547.50$4.40$1,980.00$4.98$2,241.00$6.25$2,812.50$
5 2104.503 REMOVE CONCRETE WALK SQ FT 150 4.00$600.00$7.00$1,050.00$1.00$150.00$1.31$196.50$3.60$540.00$2.20$330.00$0.69$103.50$6.25$937.50$
6 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 120 3.00$360.00$10.00$1,200.00$10.00$1,200.00$6.93$831.60$30.50$3,660.00$3.30$396.00$8.70$1,044.00$22.50$2,700.00$
7 2104.523 SALVAGE SIGN EACH 4 50.00$200.00$150.00$600.00$100.00$400.00$54.50$218.00$150.00$600.00$165.00$660.00$18.48$73.92$94.00$376.00$
8 2104.601 REMOVE WOODEN LANDSCAPE LUMP SUM 1 1,500.00$1,500.00$1,500.00$1,500.00$1,500.00$1,500.00$981.00$981.00$1,800.00$1,800.00$1,100.00$1,100.00$504.00$504.00$623.00$623.00$
9 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR 20 125.00$2,500.00$100.00$2,000.00$125.00$2,500.00$136.25$2,725.00$120.00$2,400.00$132.00$2,640.00$99.40$1,988.00$156.00$3,120.00$
10 2130.501 WATER FOR TURF ESTABLISHMENT MGAL 20 50.00$1,000.00$50.00$1,000.00$50.00$1,000.00$27.25$545.00$50.00$1,000.00$33.00$660.00$110.00$2,200.00$206.00$4,120.00$
11 2231.604 BITUMINOUS PATCH SPECIAL SQ YD 120 30.00$3,600.00$60.00$7,200.00$130.00$15,600.00$87.20$10,464.00$70.60$8,472.00$87.60$10,512.00$54.45$6,534.00$78.00$9,360.00$
12 2411.618 MODULAR BLOCK RETAINING WALL (DRY CAST)SQ FT 250 35.00$8,750.00$25.00$6,250.00$30.00$7,500.00$49.70$12,425.00$16.50$4,125.00$30.30$7,575.00$60.50$15,125.00$31.25$7,812.50$
13 2521.618 4" CONCRETE WALK (TYPE 3Y32)SQ FT 18000 5.00$90,000.00$4.55$81,900.00$5.15$92,700.00$4.61$82,980.00$5.35$96,300.00$5.60$100,800.00$4.14$74,520.00$4.30$77,400.00$
14 2531.501 CONCRETE CURB & GUTTER (HAND POUR)LIN FT 450 20.00$9,000.00$25.00$11,250.00$25.00$11,250.00$21.36$9,612.00$25.45$11,452.50$25.30$11,385.00$22.43$10,093.50$24.50$11,025.00$
15 2531.602 PEDESTRIAN CURB RAMP (MnDOT STD PLATE 7036G)EACH 25 1,000.00$25,000.00$550.00$13,750.00$320.00$8,000.00$670.35$16,758.75$750.00$18,750.00$660.00$16,500.00$925.20$23,130.00$31.00$775.00$
16 2563.601 TRAFFIC CONTROL LUMP SUM 1 3,000.00$3,000.00$2,000.00$2,000.00$7,500.00$7,500.00$2,616.00$2,616.00$3,400.00$3,400.00$7,200.00$7,200.00$8,964.00$8,964.00$3,100.00$3,100.00$
17 2564.537 INSTALL SIGN EACH 4 200.00$800.00$100.00$400.00$100.00$400.00$163.50$654.00$150.00$600.00$165.00$660.00$44.55$178.20$93.00$372.00$
18 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT 1500 2.00$3,000.00$3.50$5,250.00$1.30$1,950.00$1.58$2,370.00$2.20$3,300.00$2.20$3,300.00$3.85$5,775.00$1.80$2,700.00$
19 2573.530 STORM DRAIN INLET PROTECTION EACH 8 200.00$1,600.00$200.00$1,600.00$75.00$600.00$245.25$1,962.00$150.00$1,200.00$176.00$1,408.00$220.39$1,763.12$250.00$2,000.00$
20 2575.505 SODDING, TYPE LAWN SQ YD 2500 5.00$12,500.00$5.00$12,500.00$8.00$20,000.00$8.23$20,575.00$3.15$7,875.00$3.40$8,500.00$7.98$19,950.00$7.05$17,625.00$
21 2582.503 CROSS WALK MARKING - PAINT SQ FT 1100 5.00$5,500.00$1.75$1,925.00$2.50$2,750.00$2.68$2,948.00$1.58$1,738.00$1.65$1,815.00$2.07$2,277.00$12.50$13,750.00$
Schedule A Subtotal:199,710.00$165,775.00$184,650.00$184,952.94$188,700.00$194,900.00$201,468.40$234,936.50$
BID SUMMARY
Contract:
Owner:CITY OF MAPLEWOOD
Project:MAPLEWOOD MALL SIDEWALK IMPROVEMENTS
Schedule Description Amount Amount Amount Amount Amount Amount Amount Amount
A SIDEWALK IMPROVEMENTS 199,710.00$165,775.00$184,650.00$184,952.94$188,700.00$194,900.00$201,468.40$234,936.50$
Total Base Bid 199,710.00$165,775.00$184,650.00$184,952.94$188,700.00$194,900.00$201,468.40$234,936.50$
Sunram Construction Fitol Hintz Construction O'Malley Construction Morcon ConstructionEngineer's Estimate Urban Companies Bailey Construction Gladstone Construction
1
Agenda Item L1
Attachment 2
Packet Page Number 118 of 121
Agenda Item L1
Attachment 3
Packet Page Number 119 of 121
PROJECT LOCATION MAPMAPLEWOOD MALL SIDEWALKIMPROVEMENTSCITY OF MAPLEWOOD PROJECT NO. 11-09EXHIBIT 1PROJECTLOCATIONAgenda Item L1 Attachment 4Packet Page Number 120 of 121
AGENDA NO. M1
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
SUBJECT: Recommendation to Cancel Council Workshop on Monday,
October 3rd, 2011
DATE: September 20, 2011
SUMMARY
Currently, staff does not have any time sensitive matters that would call for the need of a Council
Manager Workshop. Because of this, staff recommends canceling the October 3, 2011 Council
Manager Workshop. The next workshop and regular meeting is scheduled for Monday, October
10, 2011.
RECOMMENDATION
Staff recommends the cancellation of the Council Manager Workshop on Monday, October 3,
2011.
Packet Page Number 121 of 121