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Home My WebLink About09-26-2011 MINUTES MAPLEWOOD CITY COUNCIL 7:00p.m.,Monday,September 26,2011 Council Chambers, City Hall Meeting No.19-11 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:06 p.m.by Mayor Rossbach. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Will Rossbach, MayorPresent Kathleen Juenemann, CouncilmemberPresent Marvin Koppen, CouncilmemberPresent James Llanas, CouncilmemberPresent John Nephew, CouncilmemberPresent D.APPROVAL OF AGENDA Councilmember Juenemannadded N1 Grand Reopening atthe Maplewood Community Center. CouncilmemberNephew moved to approve the agenda as amended. Seconded by Councilmember LlanasAyes–All The motion passed. E.APPROVAL OF MINUTES 1.Approval of September12, 2011 City Council Workshop Minutes CouncilmemberJuenemannmoved to approve the September 12, 2011City Council Workshop Minutes as submitted. Seconded by Councilmember NephewAyes–All The motion passed. 2.Approval ofSeptember 12,2011 City Council MeetingMinutes Councilmember Juenemann changed the minutes to reflect that items G2 Fall Clean-up Event and G9 Approval to AcceptDonation of Toys to Police Department were pulled to highlight; and agenda item G3 Approval of Resolution of Appreciation for Lois Behm, Heritage Preservation Commission pulled for separate vote. Councilmember Nephewmoved to approve theSeptember 12, 2011City Council Meeting Minutes as amended. Seconded by Councilmember KoppenAyes–All The motion passed. F.APPOINTMENTS AND PRESENTATIONS September 26, 20111 City Council Meeting Minutes 1.Appointments to Boards and Commissions Councilmember Nephew moved to approve the Resolution for the Appointments to Boards and Commissions as filled in with Assistant City Manager Ahl’s report. RESOLUTION 11-9-625 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to serve on the following commissions: Business & Economic Development Commission -Warren Wessel, term expires September 30, 2014 Environmental & Natural Resources Commission -Judith Johannessen, term expires September 30, 2014 -BillSchreiner, term expires September 30, 2014 Housing Redevelopment Authority -Gary Pearson, term expires September 30, 2015 -Beth Ulrich, term expires September 30, 2014 -Joy Tkachuck, term expires September 30, 2013 Seconded by Councilmember KoppenAyes–All The motion passed. G.CONSENT AGENDA Councilmember Juenemann moved to highlight agenda item G3 Approval of Resolution Accepting Donation from Friends of Maplewood Nature to Maplewood Nature Center Preserve. Recreation Supervisor Taylor gave the staff report. Councilmember Nephew moved to highlight agenda item G4 Stillwater Road/TH5 Improvements, City Project 09-04. Assistant City Manager Ahl gavethe staff report. Councilmember Juenemann had a question about the election judges list, agenda item G2. The election judge listed as Scott, Jacobs should be listed as Jacobson, Scott. Councilmember Nephewmoved to approve agenda itemsG1 –G4. Seconded by Councilmember JuenemannAyes–All The motion passed. September 26, 20112 City Council Meeting Minutes 1.Approval of Claims CouncilmemberJuenemannmoved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 137,978.18 Checks # 85156 thru # 85191 dated 09/06/11 thru 09/13/11 $1,304,185.79 Disbursements via debits to checking account dated 09/01/11 thru 9/09/11 $ 1,329,755.62 Checks # 85192 thru # 85257 dated 09/13/11 thru 09/20/11 $ 165,493.47 Disbursements via debits to checking account dated09/09/11 thru 09/16/11 $ 2,937,413.06 Total Accounts Payable PAYROLL Payroll Checks and Direct Deposits dated $ 514,383.84 09/16/11 Payroll Deduction check # 9984886 thru # $ 2,375.01 9984888 dated 09/16/11 $ 516,758.85 Total Payroll $ 3,454,171.91 GRAND TOTAL Seconded by Councilmember JuenemannAyes–All The motion passed. 2.Approval of Resolution Certifying Election Judges for the November 8, 2011 General Election CouncilmemberNephewmoved toapprove the Resolution Certifying Election Judges for the November 8, 2011 General Election. RESOLUTION 11-9-626 RESOLUTION ACCEPTING ELECTION JUDGES RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of Election Judges for the 2011 General Election to be held on Tuesday, November 8, 2011. Ahrens, FranAnderson, BeverlyAnderson, Suzanne Aikens, MeridithAnderson, ElsieAnderson, Vivian Albu, JosephineAnderson, NancyAnsari, Ahsan September 26, 20113 City Council Meeting Minutes Lowe-Adams, Shari Arnold, AjlaHahn Ohs, Sandra Hanson, JoanLucas, Lydia Arnold,Carole Hart, BarbaraLuttrell, Shirley Bartelt, Joan Mahowald, Valerie Bedor, DavidHerber, Darlene Mahre, Jeri Behr, JeanetteHickey, Donna Hill, JanManthey, John Belland, Jaime Marsh, Delores Berry, RobertHilliard, Barb Maskrey, Thomas Bjorklund, DianeHines, Constance Hinnenkamp, GaryMauston, Shelia Bolden, Donita Horgan, GeraldMcCann, John Bortz, Albert McCarthy, Peggy Bortz, JeanneHorgan, Sharon Horwath, IvoriMcCauley, Judy Bunkowske, Bernice Hulet, JeanetteMcCormack, Melissa Carbone, Joyce Mealey, Georgia Carle, JeanetteHulet, Robert Mechelke, Geraldine Carson, FannieIversen, Mildred Jaafaru, TimothyMechelke, Mary Lou Cleland, Ann Jacobson, ScottMiller, Charlotte Combe, Edward Moen, Bill Connelly, ThomasJagoe, Carole Jahn, DavidMoenck, Mary Ann Connolly, Colleen Jefferson, GwendolynMoreno, Marlene D'Arcio, India Mudek, Dolores Deeg, EdwardJensen, Robert Mudek, Leo Demko, FredJohannessen, Judith Johansen, KathleenMuraski, Gerry Desai, Kalpana Myster, Thomas DeZelar, PhilJohnson, Barbara Nephew, Shelly Dickson, Helen JeanJohnson, Warren Jones, ShirleyNettleton, Janet Droeger, Diane Newcomb, Mary Jurmu, Joyce Duellman, Audrey Nichols, Miranda Eickhoff, CarolynKaul, Shirley Nieters, Louise Kirchoff, Harold Erickson, Elizabeth Nissen, Helen Kliethermes, Jami Erickson, Eric Niven, Amy Erickson, SueKnauss, Carol Norberg, Ann Evans, CarolKnutson, Lois Noyes, Douglas Koch, Rosemary Fernholz, Jean O'Brien, D. William Finch, RobertaKramer, Dennis (Bill) Fischer, MaryKramer, Patricia Olson, Norman Krekelberg, Mona Lou Fischer, Lorraine Olson, Lois Kwapick, Clemence Fischer, Peter Kwapick, JackieOlson, Anita Fitzgerald, Delores Olson, Stacy Lackner, Marvella Fosburgh, Anne Oslund, Kathryn Lampe, Charlotte Fowler, Cynthia Larson, MichellePaddock, Ken Franzen, James Lauren, LorraineParent, Dian Freer, Mary Jo Peitzman, Lloyd LaValle, Faylene Friedlein, Charlene Peper, Marilyn Lawrence, Donna Friedlein, Richard Leiter, BarbaraPhilbrook, Frances Fuller, Mary Katherine Pickett, William Galligher, PatriciaLeo, Pati Priefer, Bill Gebauer, VictorLeonard, Claudette Letourneau, SandraRenslow, Rita Gierzak, Sister Clarice Lincowski, SteveRieper, Allan Gipple, Kristine Rodriguez, Vincent Golaski, DianeLincowski, Vi Liptak, MarianneRohrbach, Charles Gudknecht, Jamie Lockwood, JackieRohrbach, Elaine Guthrie, Rosie Roller, Carolyn Haack, DonitaLoipersbeck, Darlene Rudeen, Elaine Hafner, MichaelLoipersbeck, Jules September 26, 20114 City Council Meeting Minutes Saltz, RosalieStafki, TimVanBlaricom, Beulah Sandberg,JanetSteenberg, JudithVanek, Mary Satriano, PaulineSteenberg, RichardVolkman, Phyllis Sauer, ElmerStenson, KarenWasmundt, Gayle Sauer, KathleenStevens, SandraWebb, Paulette Sauro, JanetStorm, MaryWeiland, Connie Scheunemann, Strack, JoanWessell, Warren MarjorieSweningeon, RudolphWhitcomb, Larry Schiff, MargeTaylor, LoriWitschen, Delores Schluender, CynthiaTaylor, RitaWold, Hans Schneider, Mary AnnThomforde, FaithWood, Susan Yorkovich, Cindy Schultz, LouiseTolbert, Franklin Zacho, Karen Shores, TeresaTrippler, Dale Skaar, DelaneyTschida, MickiZager, Scott Skaar, SusanUrbanski, CarolynZian, Helen Smart, KatherineUrbanski, Holly Spangler, BobUrbanski, Michelle Spies, LouisUrbanski, William Secondedby Councilmember JuenemannAyes–All The motion passed. 3.Approval of Resolution Accepting Donation from Friends of Maplewood Nature to Maplewood Nature Center Preserve Councilmember Nephewmoved toapprove the Resolution Accepting Donation from Friends of Maplewood Nature to Maplewood Nature Center Preserve. RESOLUTION 11-9-627 ACCEPTANCE OF DONATION WHEREAS the City of Maplewood and the Parks and Recreation Departmenthas received donations including: $1,000 in support ofalternative energy education programs; camera equipment; and plants; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks andRecreation Departmentto accept these donations. Seconded by Councilmember JuenemannAyes–All The motion passed. 4.Stillwater Road/TH 5 Improvements, City Project 09-04 a.Approval of Resolution Directing Modification of Existing Contract, Change Order Numbers 4 and 5 Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing Contract, Change Order Number 4 and 5. RESOLUTION 11-9-628 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT CITY PROJECT 09-04 September 26, 20115 City Council Meeting Minutes WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 09-04, the Stillwater Road/TH 5 Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvements Project 09-04, Change Orders No. 4 and 5. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1.The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Orders No. 4 and 5 in the amounts of $60,564.10 and $8,364.66 respectively. The revised contract amount is $1,458,213.50. Approved this 26th day of September, 2011. Seconded by Councilmember JuenemannAyes–All The motion passed. b.Approval of Resolution Approving Final Payment and Acceptance of Project Councilmember Nephew moved to approve the Resolution Approving Final Payment and Acceptance of Project. RESOLUTION 11-9-629 APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT CITY PROJECT 09-04 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 09-04, the Stillwater Road/TH 5 Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Stillwater Road/TH 5 Improvements, City Project 09-04, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1.City Project 09-04 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $1,418,268.45. Final payment to T.A. Schifsky and Sons, Incorporated, and the release of any retainage or escrow is hereby authorized. Approved this 26th day of September,2011. Seconded by Councilmember JuenemannAyes–All The motion passed. September 26, 20116 City Council Meeting Minutes H.PUBLIC HEARING 1.Renewable Energy Ordinance –First Reading Environmental Planner Shann Finwall presented the staff report and answered questions of the Council.Environmental Natural Resources Commissioner GinnyYingling and Planning Commissioner Gary Pierson addressed the council to give further details about the ordinance as it related to their respective commissions. Mayor Rossbach opened the public hearing. The following people addressed the council: 1.Mark Bradley, Maplewood 2.Bob Zick, North St. Paul Mayor Rossbach closed the public hearing. Councilmember Llanas moved toadoptthe First Reading of the Renewable Energy Ordinance with additional information and corrections indicated by the council for the second reading. Seconded by Councilmember KoppenAyes–All The motion passed. I.UNFINISHED BUSINESS 1.Trash Collection System Analysis -Request for Authorization to Negotiate a Draft Trash Collection Contract with the Top Ranked Proposer CouncilmemberLlanasmoved to table the Trash Collection System Analysis –Request for Authorization to Negotiate a Draft Trash Collection Contract with the Top Ranked Proposer to the October 10, 2011 City Council Meeting. Secondedby Mayor RossbachAyes–CouncilmembersLlanas and Nephew, Mayor Rossbach Nays–Councilmembers Juenemann and Koppen The motion passed. Councilmember Nephew moved to schedule a Special City Council Workshop meeting on Wednesday, October 5, 2011at 5:15 p.m. to discuss the trash collection system analysis and review of the confidential proposals submitted in response to the RFP. Seconded by Councilmember KoppenAyes–All The motion passed. Mayor Rossbach called for a 10 minute recess. The council resumed at 9:53 p.m. J.NEW BUSINESS 1.Reciprocal Easement Agreement, Design Review and Right-of-Way Vacation – Beam Avenue Medical Building, north side of Beam Avenue, east of White Bear Avenue September 26, 20117 City Council Meeting Minutes City Planner Mike Martin presented the planningreport and answered questions of the council. Recreation Supervisor Jim Taylor presented theparks report and answered questions of the council. Housing Redevelopment Authority Chair Gary Pearsonaddressed the council and gave the commission report. Councilmember Nephewmoved toapprove the Site and Design Plans for the Medical Office Building subject to recommendations 1. a thru fin the staff report. Seconded by Councilmember KoppenAyes–All The motion passed. Councilmember Koppen moved to approve the Reciprocal Easement Agreement. Seconded by Mayor RossbachAyes–All The motion passed. Councilmember Nephew moved to approve the Vacation Resolution. Resolution 11-9-630 VACATION RESOLUTION WHEREAS, Dan Regan, of Airlake Development, applied for the vacation of the following: The East 30 feet of the southerly 175 feet of the Southeast Quarter ofthe Northwest Quarter of Section 2, Township 29, Range 22, lying North of Beam Avenue. WHEREAS, the history of this vacation is as follows: 1.On September 6, 2011, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. 2.On September 26, 2011, the city council considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the following property, which is indicated by its property identification number: PIN: 02-29-22-13-0035 NOW, THEREFORE, BE IT RESOLVED that the city council approvedthe above- described vacation for the following reasons: a.It is in the public interest. b.The city is not using the right-of-way for a public street. c.The right-of-way is not needed for street access purposes as the adjacent properties have street access on Beam Avenue. This vacation is subject to: a.Ensure the continued dedication of any utility easements within the area of the unused right-of-way. The Maplewood City Council approved this resolution on September 26, 2011. September 26, 20118 City Council Meeting Minutes Seconded by Councilmember KoppenAyes–All The motion passed. K.VISITOR PRESENTATIONS 1.Bob Zick, North St. Paul 2.Ralph E. Sletten, Maplewood 3.MarkBradley, Sr., Maplewood 4.Elizabeth Sletten, Maplewood 5.Chris Greene, Maplewood 6.Diana Longrie,Maplewood 7.Willie Tennis, Tennis Sanitation 8.Rich Hirstein, Allied Waste Services 9.Pete Kubesh, Maplewood 10.Gene Wegleitner, Gene’s Disposal L.AWARD OF BIDS 1.Award Construction Contract –Maplewood Mall Sidewalk Improvements, City Project 11-09 Assistant City Manager Ahl gave the staff report and answered questions of the Council. Councilmember Nephewmoved toapprovethe Resolution for Receiving Bids and Award a Construction Contract for the Maplewood Mall Sidewalk Improvements, City Project 11-09. Seconded by Councilmember LlanasAyes–All The motion passed. M.ADMINISTRATIVE PRESENTATIONS 1.Recommendation to Cancel Council Workshop on Monday October 3, 2011 Assistant City Manager Ahl requested the City Council Workshop scheduled for Monday, October 3, 2011 becancelled. N.COUNCIL PRESENTATIONS 1.Grand Reopening at the Maplewood Community Center Councilmember Juenemann announced the grand reopening at the Maplewood Community Center on Saturday, October 8, 2011. O.ADJOURNMENT Mayor Rossbachadjourned the meeting at 9:55p.m. September 26, 20119 City Council Meeting Minutes City of Maplewood Officia I Visitor Sign -Up Sheet By putting your name and address on this sheet, you are requesting to address the City Council Date: September 26, 2011 Name - First & Last (please print clearly) AIA (A, I- W. 2. 13'. V 44. Address A/s/P 1411 1 W, Ui V`VACQ. S�,� < 47. It c,� [A144 e' C _�P/ Sa� Iv _6( T�/ a f