HomeMy WebLinkAbout08-22-2011
MINUTES
MAPLEWOOD CITY COUNCIL
7:00p.m.,Monday,August 22, 2011
Council Chambers, City Hall
Meeting No.16-11
A.CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 7:04 p.m.by Mayor Rossbach.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Will Rossbach, MayorPresent
Kathleen Juenemann, CouncilmemberPresent
Marvin Koppen, CouncilmemberPresent
James Llanas, CouncilmemberPresent
John Nephew, CouncilmemberPresent
D.APPROVAL OF AGENDA
The following item was added to the agenda by Mayor Rossbach.
F1.Resolution of Expressing Sympathy and Condolences to the Wife, Family and Friends of
Marine Sergeant Chad D. Frokjer, Who Was Killed in the Line of Duty
The following items were added to the agendaby Councilmember Juenemann.
N1.Dispatch Policy
N2.Living Streets
CouncilmemberNephew moved to approve the agenda as amended.
Seconded by Councilmember KoppenAyes–All
The motion passed.
E.APPROVAL OF MINUTES
1.Approval of August 1, 2011, City Council Workshop Minutes
CouncilmemberJuenemann moved to approve theAugust 1, 2011City Council Workshop
Minutes as submitted.
Seconded by Councilmember KoppenAyes–All
The motion passed.
August 22, 2011
1
City Council MeetingMinutes
2.Approval of August 8, 2011, City Council Workshop Minutes
Councilmember Juenemannmoved to approve theAugust 8, 2011City Council Meeting Minutes
as submitted.
Seconded by Councilmember KoppenAyes–All
The motion passed.
3.Approval of August 8, 2011, City Council Meeting Minutes
Councilmember Nephewmoved to approve theAugust 8, 2011 City Council Meeting Minutes as
submitted.
Seconded by Councilmember JuenemannAyes–All
The motion passed.
4.Approval of August 12, 2011 City Council Special Meeting Minutes
Staff is directed to review items C and D from the August 12, 2011 minutes to get the motions
and seconds correct.
Councilmember Nephewmoved to approve theAugust 12, 2011City Council Special Meeting
Minutes as amended.
Seconded by Councilmember KoppenAyes–Mayor Rossbach, Council members
Juenemann, Koppen and Nephew
Abstention –Councilmember Llanas
The motion passed.
F.APPOINTMENTS AND PRESENTATIONS
1.Resolution of Expressing Sympathy and Condolences to the Wife, Family and
Friends of Marine Sergeant Chad D. Frokjer, Who Was Killed in the Line of Duty
Mayor Rossbach presented the report. Chad’s parentsBrian &Arlene Frokjerand sister Nikki
Frokjer accepted the resolution presented to them by Mayor Rossbach. A memorial fund for
Marine Sgt. Chad D. Frokjer has been at Wells Fargo bank.
Councilmember Koppen moved to approve the Resolution of Expressing Sympathy and
Condolences to the Wife, Family and Friends of Marine Sergeant Chad D. Frokjer, Who Was
Killed in the Line of Duty.
Seconded by Councilmember JuenemannAyes–All
The motion passed.
August 22, 2011
2
City Council MeetingMinutes
G.CONSENT AGENDA
CouncilmemberNephewmoved to approve agenda items1, 3-6.
Seconded by Councilmember KoppenAyes–All
The motion passed.
1.Approval of Claims
CouncilmemberNephewmoved Approval of Claims.
ACCOUNTS PAYABLE:
$188,118.66Checks # 84880 thru # 84933
dated 08/03/11 thru 08/09/11
$2,864,540.73Disbursements via debits to checking account
dated 07/29/11 thru 08/05/11
$1,271,968.64Checks # 84934 thru # 85015
dated 08/10/11 thru 08/16/11
$336,155.39Disbursements via debits to checking account
dated 08/03/11 thru 08/12/11
$4,660,783.42Total Accounts Payable
PAYROLL
$520,542.17Payroll Checks and Direct Deposits
dated 08/05/11
$2,375.01Payroll Deduction check # 9984807 thru # 9984809
dated 08/05/11
$522,917.18Total Payroll
$5,183,700.60GRAND TOTAL
Seconded by Councilmember KoppenAyes–All
The motion passed.
August 22, 2011
3
City Council MeetingMinutes
2.Approval of Resolution Authorizing Submission of a Request for State Bonding
Funds for the Purchase of the Fish Creek Property
Parks and Recreation Director Konewko presented the staff report and answered questions of the
council.
Councilmember Juenemannmoved toapprove theResolution Authorizing Submission of a
Request for State Bonding Funds for the Purchase of the Fish Creek Property.
RESOLUTION 11-8-609
CITY OF MAPLEWOOD
RESOLUTION #1
AUTHORIZING SUBMISSION OF REQUEST FOR
STATE BONDING FUNDS FOR THE FISH CREEK ACQUISITION PROJECT
WHEREAS,
the Minnesota State Legislature is accepting allocation for Capital Bonding
Requests, for the 2012 Legislative Session; and
WHEREAS
, the City of Maplewood has deemed the purchase of Fish Creek property a
high priority project; and
WHEREAS
, the City of Maplewood is in need of Capital Bond funding to provide gap
financing to supplement local and other funding for the purchase of Fish Creek Property; and
NOW, THEREFORE BE IT RESOLVED,
that the Maplewood City Council authorizes the
submission of a request to the Minnesota State Legislature for 2012 bonding funds for the
purchase of Fish Creek Property for $600,000.
Date Adopted:August 22, 2011
Maplewood City Council
Will Rossbach, Mayor
ATTEST:
______________________________________
Karen Guilfoile, City Clerk
Seconded by Councilmember NephewAyes–All
The motion passed.
August 22, 2011
4
City Council MeetingMinutes
3.
Approval of Resolution Directing Modification of Existing Construction Contract, Change
Order No. 3, Hills and Dales Area Street Improvements, Project 09-15
Councilmember Nephewmoved toapproval the Resolution Directing Modification of Existing
Construction Contract, Change Order No. 3, Hills and Dales Area Street Improvements, Project
09-15.
RESOLUTION11-8-610
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 10-14, CHANGE ORDER NO. 2
WHEREAS, theCity Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 10-14, Western Hills Area Street Improvements, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 10-14, Change Order No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1.The mayor and city clerk are hereby authorized and directed to modifythe existing
contract by executing said Change Order No. 2 which is a decrease of $54,634.80.
The revised contract amount is $5,381,032.41
nd
Adopted by theMaplewood City Councilon this 22day of August2011.
Seconded by Councilmember KoppenAyes–All
The motion passed.
4.
Approval of Resolution Directing Modification of Existing Construction Contract, Change
Order No. 3, Hills and Dales Area Street Improvements, Project 09-15
Councilmember Nephewmoved toapproval the Resolution Directing Modification of Existing
Construction Contract, Change Order No. 3, Hills and Dales Area Street Improvements, Project
09-15.
RESOLUTION11-8-611
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 09-15, CHANGE ORDER NO. 3
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 09-15, Hills and Dales Area Street Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 09-15, Change Order No. 3.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
2.The mayor and city clerk are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 3 which is an increase of $34,405.97.
August 22, 2011
5
City Council MeetingMinutes
The revised contract amount is $5,424,235.46
nd
Adopted by theMaplewood City Councilon this 22day of August2011.
Seconded by Councilmember KoppenAyes–All
The motion passed.
5.Approval of Temporary Gambling Permit and Fee Waiver –Church of St. Jerome’s
Councilmember Nephewmoved toapprove the Resolution for a Temporary Gambling Permit and
Waive the Fee for Church of St. Jerome’s.
RESOLUTION11-8-612
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary gambling permit for lawful gambling is approved for the Church of St. Jerome’s, 380 E.
Roselawn Avenue, to be used on September 18, 2011.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve saidpermit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember KoppenAyes–All
The motion passed.
6.Approval of Temporary Gambling Permit –Presentation of the Blessed Virgin Mary
Councilmember Nephewmoved toapprove the Resolution for a Temporary Gambling Permit for
Presentation of the BlessedVirgin Mary.
RESOLUTION11-8-613
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary premises permit for lawful gambling on October 3, 2011 is approved for the Church of
the Presentation of the Blessed Virgin Mary (BVM), 1725 Kennard Street, Maplewood.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests thatthe Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
August 22, 2011
6
City Council MeetingMinutes
Seconded by Councilmember KoppenAyes–All
The motion passed.
H.PUBLIC HEARING
1.Gladstone Area Redevelopment Improvements, Project 04-21
a.Assessment Hearing, 7:00 pm
b.Approve Resolution for Adoption of Assessment Roll
Deputy Public Works Director Thompson recommended that the public hearing be continued to
September 12, 2011 City Council Meeting.
Mayor Rossbach opened the public hearing.
Councilmember Nephewmoved to continue the Gladstone Area Redevelopment Improvements,
Project 04-21 Public Hearing to the September 12, 2011 City Council Meeting.
Seconded by Councilmember JuenemannAyes–All
The motion passed.
I.UNFINISHED BUSINESS
1.Organized Trash Collection System Analysis –Update on Trash Collection
Proposals and Approval of Budget for Next Phase of Analysis
Environmental Planner Finwall gave the presentation to the council.
Councilmember Nephewmoved approve tothe resolutionto Budget for Consultant Assistance.
RESOLUTION 11-8-614
CITY OF MAPLEWOOD
COUNTY OF RAMSEY
STATE OF MINNESOTA
Resolution Approving aBudget for Consultant Assistance
WHEREAS, Maplewood City Council adopted a Resolution of Intent to Organize Trash
Collection on March 28, 2011.
WHEREAS,the adoption of a Resolution of Intent to Organize Trash Collection by the
Maplewood City Council was the beginning of a planning process to initiate public participation
and evaluate all trash collection system options, including evaluating the city’s currentopen trash
collection system for potential improvements.
WHEREAS, Maplewood City Council authorized a general consultant contract with Foth
Infrastructure & Environment, LLC, for technical assistance with the Trash Collection System
Analysis on April 25,2011.
WHEREAS, after August 19, 2011, Maplewood will begin the required negotiation
process, which represents the next phase of the Trash Collection System Analysis.
NOW, THEREFORE, be it resolved that the Maplewood City Council hereby approves a
budget for consultant assistance from Foth Infrastructure & Environment, LLCfor the next phase
August 22, 2011
7
City Council MeetingMinutes
of the Trash Collection System Analysis. The budget is not to exceed $20,000, to be funded by
the City’s Recycling Fund.
nd
Adopted this 22day of August, 2011.
Signed:Attest:
____________________________________________________________________
MayorCity Clerk
Seconded by Councilmember JuenemannAyes–Mayor Rossbach, Council
membersJuenemann, Llanas,
Koppen
Nays–Councilmember Koppen
The motion passed.
J.NEW BUSINESS
1.Approval of Resolution Canvassing the Results of the Recount for the August 9,
2011 Municipal Primary Election
Deputy Clerk Schmidt presented the staff report to the council.
Councilmember Llanasmoved toapprove theResolution Canvassingthe Results of the Recount
for the August 9, 2011 Municipal Primary Election.
RESOLUTION 11-8-615
CANVASS OF ELECTION
RESOLVED
, that the City Council of Maplewood, Ramsey County, Minnesota, acting as a
canvassing board on August 22, 2011, hereby declares the following results from the August 17,
2011, Municipal Primary Election recount.
COUNCIL MEMBER:
Rebecca Cave 472
Elizabeth Sletten463
Seconded by Councilmember JuenemannAyes–All
The motion passed.
August 22, 2011
8
City Council MeetingMinutes
th
2.Approval of Resolution Joining the National Moment of Remembrance of the 10
th.
Anniversary of September 11
Mayor Rossbach presented the report to the council.
Councilmember Koppen moved toapprove theResolution Joining the National Moment of
thth
Remembrance of the 10Anniversary of September 11.
RESOLUTION11-8-616
The City of Maplewood Joining the National Moment of Remembrance
th
of the 10th Anniversary of September 11
WHEREAS, the governing body of the City of Maplewood expresses their support of the
United State's Senate regarding coming together as a Nation and ceasing all work or other
activity for a moment of remembrance beginning at 1:00 p.m. Eastern Daylight Time on
September 11, 2011, in honor of the 10th anniversary of the terrorist attacks committed against
the United States on September 11, 2001; and
WHEREAS, at 8:46 a.m., on September 11, 2001, hijacked American Airlines Flight 11
crashed into the upper portion of the North Tower of the World Trade Center in New York City,
New York; and
WHEREAS, 17 minutes later, at 9:03 a.m., hijacked United Airlines Flight 175 crashed into
the South Towerof the World Trade Center; and
WHEREAS, at 9:37 a.m., the west wall of the Pentagon was hit by hijacked American
Airlines Flight 77, the impact of which caused immediate and catastrophic damage to the
headquarters ofthe Department of Defense; and
WHEREAS, at approximately 10:00 a.m., the passengers and crew of hijacked United
Airlines Flight 93 acted heroically to retake control of the airplane and thwart the taking of
additional American lives by crashing the airliner in Shanksville, Pennsylvania, and, in doing so,
gave their lives to save countless others; and
WHEREAS, nearly3,000 innocent civilians were killed in the heinous attacks of
September 11, 2001; and
WHEREAS, tens of thousands of individuals narrowly escaped the attacks at the
Pentagon and World Trade Center and, as witnesses to this tragedy, are forever changed; and
WHEREAS, countless fire departments, police departments, first responders,
governmental officials, workers, emergency medical personnel, and volunteers responded
immediately and heroically to those horrific events; and
WHEREAS, the Fire Department of New York suffered 343 fatalities on September 11,
2001, the largest loss of life of any emergency response agency in United States history; and
WHEREAS, the Port Authority Police Department suffered 37 fatalities in the attacks, the
largest loss of life of any police force in United States history in a single day; and
WHEREAS, the New York Police Department suffered 23 fatalities as a result of the
terrorist attacks; and
WHEREAS, the impact of that day on public health continues through 2011, as nearly
90,000 people are at risk of or suffering from negative health effects as a result of the events of
August 22, 2011
9
City Council MeetingMinutes
September11, 2001, including 14,000 workers and 2,400 community residents who are sick, and
tens of thousands of others whosehealth is being monitored; and
WHEREAS, 10 years later, the people of the United States and people around the world
continue to mourn thetremendous loss of innocent life on that fateful day; and
WHEREAS, 10 years later, thousands of men and women in the United States Armed
Forces remain in harm’s way defending the United States against those who seek to threaten the
United States; and
WHEREAS, on the 10th anniversary of this tragic day, the thoughts of the people of the
United States are with all of the victims of the events of September 11, 2001 and their families;
and
WHEREAS, the lives of Americans were changed forever on September 11, 2001, when
events threatened the American way of life; and
WHEREAS, in 2009, Congress and the President joined together to designate September
11 as a National Day of Service and Remembrance under the Serve America Act (Public Law
111–13; 123 Stat. 1460); and
WHEREAS, in September 2009 and 2010, President Obama issued Proclamation 8413
(74 Fed. Reg. 47045) and Proclamation 8559 (75 Fed. Reg. 56463) proclaiming September 11,
2009, and September 11, 2010, respectively, as Patriot Day and National Day of Service and
Remembrance; and
WHEREAS, September 11 will never, and should never, be just another day in the hearts
and minds of all people of the United States;
NOW, THEREFORE BE IT RESOLVED that the governingbody of the City of
Maplewood:
(1) recognizes September 11, 2011, as a day of solemn commemoration of the events of
September 11, 2001, and a day tocome together as a Nation; and
(2) offers its deepest and most sincere condolences to the families, friends, and loved ones of the
innocent victims ofthe September 11, 2001, terrorist attacks; and
(3) honors the heroic service, actions, and sacrifices of first responders, law enforcement
personnel, State and local officials, volunteers, and countless others who aided the innocent
victims of those attacks and, in doing so, bravely risked and often gave their own lives; and
(4) recognizes the valiant service, actions, and sacrifices of United States personnel, including
members of the United States Armed Forces, the United States intelligence agencies, the United
States diplomatic service, homeland security and law enforcement personnel, and their families,
who have given so much, including their lives and well-being, to support the cause of freedom
and defend the security of the United States; and
(5) reaffirms that the people of the United States will never forget the challenges our country
endured on and since September 11, 2001, and will work tirelessly to defeat those who attacked
the United States; and
BE IT FURTHER RESOLVED that on the 10th anniversary of this tragic day in United
States history the governing body of the City of Maplewood calls upon all of the people and
institutions of the United States to observe a moment of remembrance on September 11, 2011,
August 22, 2011
10
City Council MeetingMinutes
including (i) media outlets; (ii) houses of worship; (iii) military organizations; (iv) veterans
organizations; (v) airlines; (vi) airports; (vii) railroads; (viii) sports teams; (ix) the Federal
Government; (x) State and local governments; (xi) police, fire, and other public institutions; (xii)
educational institutions; (xiii) businesses; and (xiv) other public and private institutions; and
BE IT FURTHER RESOLVED that the governing body of City of Maplewood encourages
the observance of the moment of remembrance to last for 1 minute beginning at 1:00 p.m.
Eastern Daylight Time by, to the maximum extent practicable ceasing all work or other activity;
and marking the moment in an appropriate manner, including by ringing bells, blowing whistles, or
sounding sirens.
Seconded by Councilmember NephewAyes–All
The motion passed.
K.VISITOR PRESENTATIONS
1.Bob Zick, North St. Paul
2.Mark Bradley, Maplewood
L.AWARD OF BIDS
None.
M.ADMINISTRATIVE PRESENTATIONS
None.
N.COUNCIL PRESENTATIONS
1.Dispatch Policy
Councilmember Juenemann gave an update on theconsolidated dispatch system.
2.Living Streets
Councilmember Juenemann gave an update on the Living Streets project.
O.ADJOURNMENT
Mayor Rossbachadjourned the meeting at 8:42 p.m.
August 22, 2011
11
City Council MeetingMinutes
13
14, ,
15
t