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HomeMy WebLinkAbout08-08-2011 AGENDA MAPLEWOOD CITY COUNCIL 7:00P.M. Monday,August 8,2011 City Hall, Council Chambers Meeting No. 15-11 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:12p.m. by Mayor Rossbach. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Will Rossbach, MayorPresent Kathleen Juenemann, CouncilmemberPresent Marvin Koppen, CouncilmemberPresent James Llanas, CouncilmemberPresent John Nephew, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added to the agenda by councilmembers: N1.National Night Out N2.Business Economic Development Commission Update Councilmember Juenemannmoved to approve the agenda as amended. Seconded by Councilmember LlanasAyes–All The motion passed. E.APPROVALOF MINUTES Approval of July 25, 2011, City Council Workshop Minutes 1. CouncilmemberJuenemannmoved to approve theJuly 25, 2011, City Council Workshop Minutes as submitted. Seconded by Councilmember NephewAyes–All The motion passed. Approval of July 25, 2011, City Council Meeting Minutes 2. Councilmember Juenemann had a correction to packet page number 6 of the minutes. J2 correction to the spelling of the last name of Matt Ledvina. Councilmember Nephew requested that the resolution for item J3 be included in the minutes. 1 August 8, 2011 City Council MeetingMinutes Councilmember Juenemann had an additional correction to packet page number 7 of the minutes. J3, correction to the spelling of the last name of Dick Seppala. Councilmember Nephew moved to approve the July 25, 2011, City Council Meeting Minutes as amended. Seconded by Councilmember KoppenAyes–All The motion passed. F.APPOINTMENTS AND PRESENTATIONS Presentation by Ramsey County Sheriff Matt Bostrom 1. Ramsey County Sheriff Matt Bostrom gave a presentation to the City Council about the progress, duties and responsibilities of the Ramsey County Sheriffs Department. Jonah Hale, Boy Scout MeritBadge 2. Mayor Rossbach asked Boy ScoutJonah Hale to address the councilto talk about his assignment to attend the council meeting. G.CONSENT AGENDA Councilmember Juenemann moved to approveagendaitems 1-12. Seconded by Councilmember KoppenAyes–All The motion passed. Approval Of Claims 1. Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $924,563.15Checks # 84782 thru # 84825 dated 07/21/11 thru 07/26/11 $153,758.80Disbursements via debits to checking account dated 07/15/11 thru 07/22/11 $509,292.43Checks # 84826 thru # 84879 dated 07/26/11 thru 08/02/11 $320,519.67Disbursements viadebits to checking account dated 07/20/11 thru 07/28/11 $1,908,134.05Total Accounts Payable PAYROLL: $516,223.43Payroll Checks and Direct Deposits dated 07/22/11 2 August 8, 2011 City Council MeetingMinutes $2,375.01Payroll Deduction check # 9984600 thru # 9984602 dated 07/22/11 $518,598.44Total Payroll $2,426,732.49GRAND TOTAL Seconded by Councilmember KoppenAyes–All The motion passed. Approval of Agreement Between the City and Komen as Producer of the 2011 Susan 2. G. Komen Twin Cities 3-Day for the Cure Event Councilmember Juenemannmoved to approve the Agreement Between the City and Komen as Producer of the 2011 Susan G. Komen Twin Cities 3-Day for the Cure Event. Seconded by Councilmember KoppenAyes–All The motion passed. Approval to Accept Donation to Police Reserves 3. Councilmember Juenemannmoved to approve to Accept Donation to Police Reserves. Seconded by Councilmember KoppenAyes–All The motion passed. Approval of Contract with Check Diversion Program, LLC 4. Councilmember Juenemannmoved to approve the Contract with Check Diversion Program, LLC. Seconded by Councilmember KoppenAyes–All The motion passed. Consider Approval of Award of Contract for MCC Aquatic Center Murals 5. Councilmember Juenemannmoved to approve the Award of Contract for MCC Aquatic Center Murals. Seconded by Councilmember KoppenAyes–All The motion passed. Approval of the City’s Amended Cafeteria Plan Documents 6. Councilmember Juenemannmoved to approve the City’s Amended Cafeteria Plan Documents. 3 August 8, 2011 City Council MeetingMinutes Seconded by Councilmember KoppenAyes–All The motion passed. Approval of the City’s HIPAA Privacy Policies and Procedures 7. Councilmember Juenemannmoved to approve the City’s HIPAA Privacy Policies and Procedures. Seconded by Councilmember KoppenAyes–All The motion passed. Conditional Use Permit Review—Beaver Lake Town Houses, Maryland Avenue and 8. Lakewood Drive Councilmember Juenemannmoved to approve the Conditional Use Permit Review—Beaver Lake Town Houses, Maryland Avenue and Lakewood Drive. Seconded by Councilmember KoppenAyes–All The motion passed. Approve Entering into Contract for Implementation and Training for Civil 3D 9. Software Update Councilmember Juenemannmoved to approve Entering into a Contract for Implementation and Training for Civil 3D Software Update. Seconded by Councilmember KoppenAyes–All The motion passed. Approval of Resolution Directing Modification of Existing Construction Contract, 10. Supplemental Agreement Nos. 5, 6, 11 and 13 with Ramsey County, White Bear Avenue / County Rd D Improvements, Project 08-13 Councilmember Juenemannmoved to approve the Resolution Directing Modification of Existing Construction Contract, Supplemental Agreement Nos. 5, 6, 11 and 13 with Ramsey County, White Bear Avenue / County Rd D Improvements, Project 08-13. RESOLUTION 11-8-603 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 08-13, SUPPLEMENTAL AGREEMENT NOS. 5, 6, 11, and 13 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered improvements to Project 08-13, White Bear Ave / County Rd D Improvements, and has concurred with a contract let by Ramsey County and in accordance to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as City Project 08-13 including Supplemental Agreement Nos. 5, 6, 11, and 13. 4 August 8, 2011 City Council MeetingMinutes NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1.The Mayor and City Manager are hereby authorized and directed to modify the existing contract by ratifying and executing said Supplemental Agreement Nos. 5, 6, 11, and 13. th Adopted by the Maplewood City Council on this 8day of August 2011. Seconded by Councilmember KoppenAyes–All The motion passed. Approval of Resolution Adopting Support for Funding Applications 11. a.Gladstone Area Improvements, City Project 04-21 STP Funding Application RESOLUTION11-8-604 SUPPORTING FEDERAL SURFACE TRANSPORTATION PROGRAM (STP) FUNDING APPLICATION SUBMITTAL FOR GLADSTONE AREA SIDEWALK AND TRAIL IMPROVEMENTS WHEREAS, theCity Council of the City of Maplewood is the official governing body; and WHEREAS, the City of Maplewood is planning to construct a bituminous trail and concrete sidewalk system along Frost Avenue from East Shore Drive to White Bear Avenue; and WHEREAS,the project is consistent with the City of Maplewood’s Comprehensive Sidewalk and Trail Master Plan and the Gladstone Alternative Urban Areawide Review (AUAR); and WHEREAS, the proposed sidewalk and trail improvements provide connectivity within the Gladstone area to the existing Bruce Vento and Gateway Trails; and WHEREAS, the City of Maplewood accepts responsibility for an amount equal to or greater than 20 percent of the eligible project construction cost, together with the cost for design, administration, right-of-way, and peripheral project costs; and WHEREAS, the City of Maplewood is committed to the operation and maintenance of local trails and sidewalks under the City’s jurisdiction for the design life of these improvements; NOW, THEREFORE, BEIT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.The Council adopts this Resolution in support of the request for Federal STP funds for the Gladstone Area Sidewalk and Trail Improvements, City Project 04-21. 2.That a copy of this Resolution be provided to the Metropolitan Council Transportation Advisory Board and Technical Advisory Commission as part of the Gladstone Area Sidewalk and Trail Improvements STP funding application. 5 August 8, 2011 City Council MeetingMinutes th Approved this 8day of August 2011 b.TH 36 and English Street Interchange Improvements, City Project 09-08 STP Funding Application RESOLUTION 11-8-605 SUPPORTING FEDERAL SURFACE TRANSPORTATION PROGRAM (STP) FUNDING APPLICATION SUBMITTAL FOR THE TRUNK HIGHWAY (TH) 36 AND ENGLISH STREET INTERCHANGE AREA TRAIL AND SIDEWALK IMPROVEMENTS WHEREAS, the City Council of the City of Maplewood is the official governing body; and WHEREAS, the City of Maplewood is planning to construct a bituminous trail and concrete sidewalk system in the TH 36 and English Street Interchange area; and WHEREAS, the project is consistent with the City of Maplewood’s Comprehensive Sidewalk and Trail Master Plan; and WHEREAS, the proposed sidewalk and trail improvements provide pedestrian connectivity within the interchange area and to the existing Bruce Vento Trail; and WHEREAS, the City of Maplewood accepts responsibility for an amount equal to or greater than 20 percent of the eligible project construction cost, together with the cost for design, administration, right-of-way, and peripheral projectcosts; and WHEREAS, the City of Maplewood is committed to the operation and maintenance of local trails and sidewalks under the City’s jurisdiction for the design life of these improvements; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.The Council adopts this Resolution in support of the request for Federal STP funds for the TH 36 and English Street Interchange Area Trail and Sidewalk Improvements, City Project 09-08. 2.That a copy of this Resolution be provided to the Metropolitan Council Transportation Advisory Board and Technical Advisory Commission as part of the Bruce Vento Trail Improvements STP funding application. th Approved this 8day of August 2011 c.TH 36 and English Street Interchange Improvements, City Project 09-08 Municipal Agreement Funding Application RESOLUTION 11-8-606 SUPPORTING MNDOT MUNICIPAL AGREEMENT APPLICATION SUBMITTAL FOR THE TRUNK HIGHWAY (TH) 36 AND ENGLISH STREET INTERCHANGE IMPROVEMENTS WHEREAS, the City Council of the City of Maplewood isthe official governing body; and 6 August 8, 2011 City Council MeetingMinutes WHEREAS, the City of Maplewood is planning for improvements to the TH 36 and English Street Interchange which include the closure of the TH 36 accesses at Hazelwood Street; and WHEREAS, the City of Maplewood is requesting financial participation for the TH 36 access closures at Hazelwood Street and associated improvements from the Minnesota Department of Transportation through the Municipal Agreement program; and WHEREAS, the City of Maplewood would be responsible forpaying a portion of project costs, including any costs ineligible for funding through this program; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.The City of Maplewood is hereby authorized to apply for Municipal Agreement Funding for City Project 09-08–TH 36 and English Street Interchange Improvements. 2.The City of Maplewood is committed to complete this project if Municipal Agreement Funding is provided. th Approved this 8day of August 2011 d.County Road D Court Improvements, City Project 10-20 Municipal Agreement Funding Application RESOLUTION 11-8-607 SUPPORTING MNDOT MUNICIPAL AGREEMENT APPLICATION SUBMITTAL FOR THE COUNTY ROAD D COURT IMPROVEMENTS WHEREAS, the City Council of the City of Maplewood is the officialgoverning body; and WHEREAS, the City of Maplewood is planning for improvements to County Road D Court east of Trunk Highway (TH) 61 which include the closure of the County Road D Court access to TH 61; and WHEREAS, the City of Maplewood is requesting financial participation for the TH 61 access closure at County Road D Court and associated improvements from the Minnesota Department of Transportation through the Municipal Agreement program; and WHEREAS, the City of Maplewood would be responsible for paying a portion of project costs, including any costs ineligible for funding through this program; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.The City of Maplewood is hereby authorized to apply for Municipal Agreement Funding for City Project 10-20–County Road D Court Improvements. 2.The City of Maplewood is committed to complete this project if Municipal Agreement Funding is provided. 7 August 8, 2011 City Council MeetingMinutes th Approved this 8day of August 2011 Councilmember Juenemannmoved to approve theResolution Adopting Support for Funding Applications. Seconded by Councilmember KoppenAyes–All The motion passed. Approval of Snake Creek Stabilization (Sterling Street Crossing), City Project 10-13, 12. Resolution Approving Payment, Acceptance of Project and Closure of Project Fund RESOLUTION11-8-608 APPROVING PAYMENT, ACCEPTANCE OF PROJECT AND AUTHORIZING CLOSURE OF PROJECT FUND FOR SNAKE CREEK STABILIZATION (STERLING STREET CROSSING), CITY PROJECT 10-13 WHEREAS, the City Council of Maplewood, Minnesota has heretofore authorized the Finance Director to allocate $66,000 from the Environmental Utility Fund for construction costs associated with the Snake Creek Stabilization project, and WHEREAS, the Maplewood City Council and the Board of Managers of the Ramsey- Washington Metro Watershed District have ratified and executed a Memorandum of Understanding detailing the responsibilities of the parties involved, and WHEREAS, the City Engineer has determined that the improvements associated with the Snake Creek Stabilization project, City Project 10-13, are complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1.City Project 10-13 is complete; maintenance of these improvements isaccepted by the City; and the final construction cost is $65,658.00. Payment to the Ramsey-Washington Metro Watershed District is hereby authorized. 2.Once all financial transactions have been completed the Finance Director is hereby authorized to close Fund 514. th Adopted by the council, on this 8day of August, 2011 Councilmember Juenemannmoved to approve Snake Creek Stabilization (Sterling Street Crossing), City Project 10-13, Resolution Approving Payment, Acceptance of Project and Closure of ProjectFund. Seconded by Councilmember KoppenAyes–All The motion passed. H.PUBLIC HEARINGS None. 8 August 8, 2011 City Council MeetingMinutes I.UNFINISHED BUSINESS Consider Approval to Enter into a Contract with The Conservation Fund for 1. Purchase of Fish Creek Property Park and Recreation Director, DuWayne Konewko presented the staff report. Clint Miller, representative of the Conservation Fund gave a report to the council. Councilmember Koppenmoved to approveto Enter into a Contract with the Conservation Fund for Purchase of Fish Creek Property. Seconded by Councilmember JuenemannAyes–All The motion passed. J.NEW BUSINESS Request of the City Council to Call a Special Meeting to Canvass the Results of the 1. August 9, 2011 Primary Election Councilmember Juenemannmoved to approve calling for a special meeting to be held on Friday, August 12, 2011 at 12:30 p.m. in the council chambers for the purpose of canvassing the results of the Primary Municipal Election. Seconded by Councilmember KoppenAyes–All The motion passed. K.VISITOR PRESENTATIONS 1.Paul Swan 2.Diana Longrie L.AWARD OF BIDS Award of Bid for Joy Park Phase II Improvements 1. Councilmember Juenemannmoved to approve Award of Bid for Joy Park Phase II Improvements. Seconded by Councilmember KoppenAyes–Councilmembers Juenemann, Koppen, Llanas, Nephew Nays–Mayor Rossbach The motion passed. M.ADMINISTRATIVE PRESENTATIONS None. N.COUNCIL PRESENTATIONS 9 August 8, 2011 City Council MeetingMinutes National Night Out 1. Councilmember Juenemann gave awrap-up of National Night Out. Business Economic Development Commission Update 2. Councilmember Llanasgave an update on the Business Economic Development Commission. O.ADJOURNMENT Mayor Rossbach adjourned the meeting at 9:15p.m. Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings –elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. 10 August 8, 2011 City Council MeetingMinutes