HomeMy WebLinkAbout08-08-2011
AGENDA
MAPLEWOOD CITY COUNCIL
7:00P.M. Monday,August 8,2011
City Hall, Council Chambers
Meeting No. 15-11
A.CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 7:12p.m. by Mayor Rossbach.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Will Rossbach, MayorPresent
Kathleen Juenemann, CouncilmemberPresent
Marvin Koppen, CouncilmemberPresent
James Llanas, CouncilmemberPresent
John Nephew, CouncilmemberPresent
D.APPROVAL OF AGENDA
The following items were added to the agenda by councilmembers:
N1.National Night Out
N2.Business Economic Development Commission Update
Councilmember Juenemannmoved to approve the agenda as amended.
Seconded by Councilmember LlanasAyes–All
The motion passed.
E.APPROVALOF MINUTES
Approval of July 25, 2011, City Council Workshop Minutes
1.
CouncilmemberJuenemannmoved to approve theJuly 25, 2011, City Council Workshop
Minutes as submitted.
Seconded by Councilmember NephewAyes–All
The motion passed.
Approval of July 25, 2011, City Council Meeting Minutes
2.
Councilmember Juenemann had a correction to packet page number 6 of the minutes. J2
correction to the spelling of the last name of Matt Ledvina.
Councilmember Nephew requested that the resolution for item J3 be included in the minutes.
1
August 8, 2011
City Council MeetingMinutes
Councilmember Juenemann had an additional correction to packet page number 7 of the
minutes. J3, correction to the spelling of the last name of Dick Seppala.
Councilmember Nephew moved to approve the July 25, 2011, City Council Meeting Minutes as
amended.
Seconded by Councilmember KoppenAyes–All
The motion passed.
F.APPOINTMENTS AND PRESENTATIONS
Presentation by Ramsey County Sheriff Matt Bostrom
1.
Ramsey County Sheriff Matt Bostrom gave a presentation to the City Council about the
progress, duties and responsibilities of the Ramsey County Sheriffs Department.
Jonah Hale, Boy Scout MeritBadge
2.
Mayor Rossbach asked Boy ScoutJonah Hale to address the councilto talk about his
assignment to attend the council meeting.
G.CONSENT AGENDA
Councilmember Juenemann moved to approveagendaitems 1-12.
Seconded by Councilmember KoppenAyes–All
The motion passed.
Approval Of Claims
1.
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$924,563.15Checks # 84782 thru # 84825
dated 07/21/11 thru 07/26/11
$153,758.80Disbursements via debits to checking account
dated 07/15/11 thru 07/22/11
$509,292.43Checks # 84826 thru # 84879
dated 07/26/11 thru 08/02/11
$320,519.67Disbursements viadebits to checking account
dated 07/20/11 thru 07/28/11
$1,908,134.05Total Accounts Payable
PAYROLL:
$516,223.43Payroll Checks and Direct Deposits dated 07/22/11
2
August 8, 2011
City Council MeetingMinutes
$2,375.01Payroll Deduction check # 9984600 thru # 9984602
dated 07/22/11
$518,598.44Total Payroll
$2,426,732.49GRAND TOTAL
Seconded by Councilmember KoppenAyes–All
The motion passed.
Approval of Agreement Between the City and Komen as Producer of the 2011 Susan
2.
G. Komen Twin Cities 3-Day for the Cure Event
Councilmember Juenemannmoved to approve the Agreement Between the City and Komen as
Producer of the 2011 Susan G. Komen Twin Cities 3-Day for the Cure Event.
Seconded by Councilmember KoppenAyes–All
The motion passed.
Approval to Accept Donation to Police Reserves
3.
Councilmember Juenemannmoved to approve to Accept Donation to Police Reserves.
Seconded by Councilmember KoppenAyes–All
The motion passed.
Approval of Contract with Check Diversion Program, LLC
4.
Councilmember Juenemannmoved to approve the Contract with Check Diversion Program,
LLC.
Seconded by Councilmember KoppenAyes–All
The motion passed.
Consider Approval of Award of Contract for MCC Aquatic Center Murals
5.
Councilmember Juenemannmoved to approve the Award of Contract for MCC Aquatic Center
Murals.
Seconded by Councilmember KoppenAyes–All
The motion passed.
Approval of the City’s Amended Cafeteria Plan Documents
6.
Councilmember Juenemannmoved to approve the City’s Amended Cafeteria Plan Documents.
3
August 8, 2011
City Council MeetingMinutes
Seconded by Councilmember KoppenAyes–All
The motion passed.
Approval of the City’s HIPAA Privacy Policies and Procedures
7.
Councilmember Juenemannmoved to approve the City’s HIPAA Privacy Policies and
Procedures.
Seconded by Councilmember KoppenAyes–All
The motion passed.
Conditional Use Permit Review—Beaver Lake Town Houses, Maryland Avenue and
8.
Lakewood Drive
Councilmember Juenemannmoved to approve the Conditional Use Permit Review—Beaver
Lake Town Houses, Maryland Avenue and Lakewood Drive.
Seconded by Councilmember KoppenAyes–All
The motion passed.
Approve Entering into Contract for Implementation and Training for Civil 3D
9.
Software Update
Councilmember Juenemannmoved to approve Entering into a Contract for Implementation and
Training for Civil 3D Software Update.
Seconded by Councilmember KoppenAyes–All
The motion passed.
Approval of Resolution Directing Modification of Existing Construction Contract,
10.
Supplemental Agreement Nos. 5, 6, 11 and 13 with Ramsey County, White Bear
Avenue / County Rd D Improvements, Project 08-13
Councilmember Juenemannmoved to approve the Resolution Directing Modification of Existing
Construction Contract, Supplemental Agreement Nos. 5, 6, 11 and 13 with Ramsey County,
White Bear Avenue / County Rd D Improvements, Project 08-13.
RESOLUTION 11-8-603
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 08-13, SUPPLEMENTAL AGREEMENT NOS. 5, 6, 11, and 13
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
improvements to Project 08-13, White Bear Ave / County Rd D Improvements, and has
concurred with a contract let by Ramsey County and in accordance to Minnesota Statutes,
Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as City Project 08-13 including Supplemental Agreement Nos. 5, 6, 11, and 13.
4
August 8, 2011
City Council MeetingMinutes
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1.The Mayor and City Manager are hereby authorized and directed to modify the existing
contract by ratifying and executing said Supplemental Agreement Nos. 5, 6, 11, and 13.
th
Adopted by the Maplewood City Council on this 8day of August 2011.
Seconded by Councilmember KoppenAyes–All
The motion passed.
Approval of Resolution Adopting Support for Funding Applications
11.
a.Gladstone Area Improvements, City Project 04-21
STP Funding Application
RESOLUTION11-8-604
SUPPORTING FEDERAL SURFACE TRANSPORTATION PROGRAM (STP) FUNDING
APPLICATION SUBMITTAL FOR GLADSTONE AREA SIDEWALK AND TRAIL
IMPROVEMENTS
WHEREAS, theCity Council of the City of Maplewood is the official governing
body; and
WHEREAS, the City of Maplewood is planning to construct a bituminous trail and
concrete sidewalk system along Frost Avenue from East Shore Drive to White Bear
Avenue; and
WHEREAS,the project is consistent with the City of Maplewood’s
Comprehensive Sidewalk and Trail Master Plan and the Gladstone Alternative Urban
Areawide Review (AUAR); and
WHEREAS, the proposed sidewalk and trail improvements provide connectivity
within the Gladstone area to the existing Bruce Vento and Gateway Trails; and
WHEREAS, the City of Maplewood accepts responsibility for an amount equal to
or greater than 20 percent of the eligible project construction cost, together with the cost
for design, administration, right-of-way, and peripheral project costs; and
WHEREAS, the City of Maplewood is committed to the operation and
maintenance of local trails and sidewalks under the City’s jurisdiction for the design life
of these improvements;
NOW, THEREFORE, BEIT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
1.The Council adopts this Resolution in support of the request for Federal STP funds for
the Gladstone Area Sidewalk and Trail Improvements, City Project 04-21.
2.That a copy of this Resolution be provided to the Metropolitan Council Transportation
Advisory Board and Technical Advisory Commission as part of the Gladstone Area
Sidewalk and Trail Improvements STP funding application.
5
August 8, 2011
City Council MeetingMinutes
th
Approved this 8day of August 2011
b.TH 36 and English Street Interchange Improvements, City Project 09-08
STP Funding Application
RESOLUTION 11-8-605
SUPPORTING FEDERAL SURFACE TRANSPORTATION PROGRAM (STP) FUNDING
APPLICATION SUBMITTAL FOR THE TRUNK HIGHWAY (TH) 36 AND ENGLISH
STREET INTERCHANGE AREA TRAIL AND SIDEWALK IMPROVEMENTS
WHEREAS, the City Council of the City of Maplewood is the official governing
body; and
WHEREAS, the City of Maplewood is planning to construct a bituminous trail and
concrete sidewalk system in the TH 36 and English Street Interchange area; and
WHEREAS, the project is consistent with the City of Maplewood’s
Comprehensive Sidewalk and Trail Master Plan; and
WHEREAS, the proposed sidewalk and trail improvements provide pedestrian
connectivity within the interchange area and to the existing Bruce Vento Trail; and
WHEREAS, the City of Maplewood accepts responsibility for an amount equal to
or greater than 20 percent of the eligible project construction cost, together with the cost
for design, administration, right-of-way, and peripheral projectcosts; and
WHEREAS, the City of Maplewood is committed to the operation and
maintenance of local trails and sidewalks under the City’s jurisdiction for the design life
of these improvements;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
1.The Council adopts this Resolution in support of the request for Federal STP funds
for the TH 36 and English Street Interchange Area Trail and Sidewalk Improvements,
City Project 09-08.
2.That a copy of this Resolution be provided to the Metropolitan Council Transportation
Advisory Board and Technical Advisory Commission as part of the Bruce Vento Trail
Improvements STP funding application.
th
Approved this 8day of August 2011
c.TH 36 and English Street Interchange Improvements, City Project 09-08
Municipal Agreement Funding Application
RESOLUTION 11-8-606
SUPPORTING MNDOT MUNICIPAL AGREEMENT APPLICATION SUBMITTAL FOR
THE TRUNK HIGHWAY (TH) 36 AND ENGLISH STREET INTERCHANGE
IMPROVEMENTS
WHEREAS, the City Council of the City of Maplewood isthe official governing
body; and
6
August 8, 2011
City Council MeetingMinutes
WHEREAS, the City of Maplewood is planning for improvements to the
TH 36 and English Street Interchange which include the closure of the TH 36 accesses
at Hazelwood Street; and
WHEREAS, the City of Maplewood is requesting financial participation for the TH
36 access closures at Hazelwood Street and associated improvements from the
Minnesota Department of Transportation through the Municipal Agreement program; and
WHEREAS, the City of Maplewood would be responsible forpaying a portion of
project costs, including any costs ineligible for funding through this program; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
1.The City of Maplewood is hereby authorized to apply for Municipal Agreement
Funding for City Project 09-08–TH 36 and English Street Interchange
Improvements.
2.The City of Maplewood is committed to complete this project if Municipal Agreement
Funding is provided.
th
Approved this 8day of August 2011
d.County Road D Court Improvements, City Project 10-20
Municipal Agreement Funding Application
RESOLUTION 11-8-607
SUPPORTING MNDOT MUNICIPAL AGREEMENT APPLICATION SUBMITTAL FOR
THE COUNTY ROAD D COURT IMPROVEMENTS
WHEREAS, the City Council of the City of Maplewood is the officialgoverning
body; and
WHEREAS, the City of Maplewood is planning for improvements to County Road
D Court east of Trunk Highway (TH) 61 which include the closure of the County Road D
Court access to TH 61; and
WHEREAS, the City of Maplewood is requesting financial participation for the TH
61 access closure at County Road D Court and associated improvements from the
Minnesota Department of Transportation through the Municipal Agreement program; and
WHEREAS, the City of Maplewood would be responsible for paying a portion of
project costs, including any costs ineligible for funding through this program; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
1.The City of Maplewood is hereby authorized to apply for Municipal Agreement
Funding for City Project 10-20–County Road D Court Improvements.
2.The City of Maplewood is committed to complete this project if Municipal Agreement
Funding is provided.
7
August 8, 2011
City Council MeetingMinutes
th
Approved this 8day of August 2011
Councilmember Juenemannmoved to approve theResolution Adopting Support for Funding
Applications.
Seconded by Councilmember KoppenAyes–All
The motion passed.
Approval of Snake Creek Stabilization (Sterling Street Crossing), City Project 10-13,
12.
Resolution Approving Payment, Acceptance of Project and Closure of Project Fund
RESOLUTION11-8-608
APPROVING PAYMENT, ACCEPTANCE OF PROJECT AND AUTHORIZING CLOSURE OF
PROJECT FUND FOR SNAKE CREEK STABILIZATION (STERLING STREET CROSSING),
CITY PROJECT 10-13
WHEREAS, the City Council of Maplewood, Minnesota has heretofore authorized the
Finance Director to allocate $66,000 from the Environmental Utility Fund for construction costs
associated with the Snake Creek Stabilization project, and
WHEREAS, the Maplewood City Council and the Board of Managers of the Ramsey-
Washington Metro Watershed District have ratified and executed a Memorandum of
Understanding detailing the responsibilities of the parties involved, and
WHEREAS, the City Engineer has determined that the improvements associated with
the Snake Creek Stabilization project, City Project 10-13, are complete and recommends
acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1.City Project 10-13 is complete; maintenance of these improvements isaccepted by the City;
and the final construction cost is $65,658.00. Payment to the Ramsey-Washington Metro
Watershed District is hereby authorized.
2.Once all financial transactions have been completed the Finance Director is hereby
authorized to close Fund 514.
th
Adopted by the council, on this 8day of August, 2011
Councilmember Juenemannmoved to approve Snake Creek Stabilization (Sterling Street
Crossing), City Project 10-13, Resolution Approving Payment, Acceptance of Project and
Closure of ProjectFund.
Seconded by Councilmember KoppenAyes–All
The motion passed.
H.PUBLIC HEARINGS
None.
8
August 8, 2011
City Council MeetingMinutes
I.UNFINISHED BUSINESS
Consider Approval to Enter into a Contract with The Conservation Fund for
1.
Purchase of Fish Creek Property
Park and Recreation Director, DuWayne Konewko presented the staff report. Clint Miller,
representative of the Conservation Fund gave a report to the council.
Councilmember Koppenmoved to approveto Enter into a Contract with the Conservation Fund
for Purchase of Fish Creek Property.
Seconded by Councilmember JuenemannAyes–All
The motion passed.
J.NEW BUSINESS
Request of the City Council to Call a Special Meeting to Canvass the Results of the
1.
August 9, 2011 Primary Election
Councilmember Juenemannmoved to approve calling for a special meeting to be held on
Friday, August 12, 2011 at 12:30 p.m. in the council chambers for the purpose of canvassing
the results of the Primary Municipal Election.
Seconded by Councilmember KoppenAyes–All
The motion passed.
K.VISITOR PRESENTATIONS
1.Paul Swan
2.Diana Longrie
L.AWARD OF BIDS
Award of Bid for Joy Park Phase II Improvements
1.
Councilmember Juenemannmoved to approve Award of Bid for Joy Park Phase II
Improvements.
Seconded by Councilmember KoppenAyes–Councilmembers Juenemann,
Koppen, Llanas, Nephew
Nays–Mayor Rossbach
The motion passed.
M.ADMINISTRATIVE PRESENTATIONS
None.
N.COUNCIL PRESENTATIONS
9
August 8, 2011
City Council MeetingMinutes
National Night Out
1.
Councilmember Juenemann gave awrap-up of National Night Out.
Business Economic Development Commission Update
2.
Councilmember Llanasgave an update on the Business Economic Development Commission.
O.ADJOURNMENT
Mayor Rossbach adjourned the meeting at 9:15p.m.
Sign language interpreters for hearing impaired persons are available for public hearings upon request.
The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at
651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City
Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings –elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions
can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council
meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to
one another, keep emotions in check and use respectful language.
10
August 8, 2011
City Council MeetingMinutes