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HomeMy WebLinkAbout2011-08-23 CDRB Minutes MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA TUESDAY, AUGUST 23,2011 1. CALL TO ORDER Chairperson Ledvina called the meeting to order at 6:02 p.m. 2. ROLL CALL Boardmember, Jawaid Ahmed Boardmember, Jason Lamers Chairperson, Matt Ledvina Boardmember, Ananth Shankar Vice Chairperson, Matt Wise Present Present Present Present Present at 6:07 p.m. Staff Present: Michael Martin, Planner 3. APPROVAL OF AGENDA Boardmember Shankar moved to approve the aqenda as submitted. Boardmember Lamers seconded the motion. Ayes - All The motion passed. 4. APPROVAL OF MINUTES Boardmember Shankar moved to approve the June 28. 2011. CDRB minutes as submitted. Boardmember Lamers seconded the motion. Ayes - Chairperson Ledvina, Boardmember's Lamers, & Shankar Abstention - Boardmember Ahmed The motion passed. 5. UNFINISHED BUSINESS a. Maplewood Green Building Program Update i. Planner, Michael Martin introduced the Assistant Building Official to give his presentation. ii. Assistant Building Official/Green Building Manager Nick Carver gave the report and addressed the board. August 23, 2011 Community Design Review Board Meeting Minutes 1 6. DESIGN REVIEW a. 3M Comprehensive Sign Plan Amendment i. Planner, Michael Martin gave the report and answered questions of the board. ii. Brendan Sapienza, of Meyer Scherer and Rockcastle representing 3M addressed the board and answered questions of the board. Boardmember Shankar moved to approve the plans for a comprehensive siqn plan amendment to allow for a new monument siqn at the 3M Center. south of Buildinq 229. The applicant shall complv with the followinq conditions: (chanqes are underlined and in bold) 1. Follow the approved plans. Planning staff may approve minor changes. 2. Obtain a sign permit. 3. The total overall heiqht of the siqn shall not exceed 28 feet. Seconded by Boardmember Lamers. Ayes - All The motion passed. b. Maplewood Toyota Service Entrance Addition, 2873 Maplewood Drive i. Planner, Michael Martin gave the report and answered questions of the board. ii. Owner of Maplewood Toyota, Steve McDaniels addressed and answered questions of the board. iii. Architect, Darwin Lindahl addressed and answered questions of the board. Boardmember Wise moved to approve the site and landscapinq plans date-stamped Auqust 9. 2011 and the buildinq elevations date-stamped Julv 21. 2011 for the service entrance addition. buildinq exterior improvements and pervious paver improvements at Maplewood Tovota. 2873 Maplewood Drive. Approval is subiect to applicant doinq the followinq: (chanqes are underlined and in bold) 1. Repeat this review in two years if the project hasn't been started by then. 2. Complying with the conditions in the city's engineering review by Steve Kummer, staff engineer, dated July 29, 2011. 3. Stripe all new or resurfaced parking stalls as required by ordinance. 4. Submitting cash escrow or an irrevocable letter or credit before the issuance of a building permit to cover the cost of installing all required landscaping, paver installation and parking lot striping. This escrow shall be in the amount of 150 percent of the cost of all landscaping. 5. The applicant shall replace the tree removed on the site with another tree on the landscapinq plan. Seconded by Boardmember Ahmed Ayes - Chairperson Ledvina, Boardmember's Ahmed, Lamers & Wise Abstention - Boardmember Shankar August 23, 2011 Community Design Review Board Meeting Minutes 2 The motion passed. c. Beam Avenue Medical Building, Northeast of Beam and White Bear Avenues, between Walgreens i. Planner, Michael Martin gave the report and answered questions of the board. ii. Dan Regan of Airlake Development addressed and answered questions of the board. Boardmember Wise moved to approve site plan date-stamped Auqust 10. 2011 and the plans date-stamped Julv 20. 2011. for the medical office buildinq to be located northeast of the Beam and White Bear avenues intersection. east of the Walqreens. Approval is subiect to the applicant doinq the followinq: (Chanqes are underlined and in bold) a. Repeat this review in two years if the city has not issued a building permit for this project. b. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: 1) Revised grading/drainage/utility plans which comply with all city engineering department requirements as specified in the July 28, 2011, engineering report. 2) Revised landscaping and photometric plans to reflect the updated site plan, date-stamped August 10, 2011. 3) Revised landscape plan showing the following: a. Submit revised landscape plan to reflect updated site layout. b. Additional trees to be planted along Beam Avenue at a rate of 30-feet at center apart from one another. c. Applicant shall submit a planting plan to be approved by the city's naturalist for the area northeast of the proposed building where grading will disturb land within the wetland buffer area. 4) Any needed watershed district approval. 5) A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 6) Submit to community development staff, an approved easement agreement between the applicant and the city outlining the use and maintenance of city park land and the shared parking lot. 7) The city council must approve the vacation of the unused right-of-way between the applicant's parcel and the city park parcel. 8) Approved revised site plan presented at the meetinq and the applicant shall work with staff reqardinq how deliveries are done on site. August 23, 2011 Community Design Review Board Meeting Minutes 3 9) Revise the site plan to extend the sidewalk to access the road and explore the potential of cross strippinq for pedestrian access to Walqreens. subiect to staff approval. d. The applicant shall complete the following before occupying the building: 1) Replace any property irons removed because of this construction. 2) Provide continuous concrete curb and gutter around the parking lot and driveways. 3) Install all required landscaping and underground irrigation. 4) Screen or paint the rooftop mechanical equipment to match the building color. 5) Install all required outdoor lighting. e. If any required work is not done, the city may allow temporary occupancy if: 1) The city determines that the work is not essential to the public health, safety or welfare. 2) The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. f. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Boardmember Ahmed Ayes - All The motion passed. 7. VISITOR PRESENTATIONS None 8. BOARD PRESENTATIONS a. Boardmember Lamers updated the board on the Living Streets Task Force working group more information to follow this fall. b. Chairperson Ledina updated the board on the last city council meeting presentation. 9. STAFF PRESENTATIONS a. Planner Martin stated staff had two 15-day design reviews to hand out. b. Boardmember Shankar volunteered to be the board representative at the September 12, 2011, City Council meeting. 10. ADJOURNMENT The meeting was adjourned by Chairperson Ledvina at 8:00 p.m. August 23, 2011 Community Design Review Board Meeting Minutes 4