HomeMy WebLinkAbout2011 07-11 City Council Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, July 11, 2011
City Hall, Council Chambers
Meeting No. 13-11
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country.
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing
the council, sign in with the City Clerk. At the podium please state your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and
Council. The Mayor will then direct staff, as appropriate, to answer questions or respond
to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of June 27, 2011, City Council Special Meeting/Economic Development Authority
(EDA) Minutes
2. Approval of June 27, 2011, City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Presentation by Ramsey County Attorney John Choi
2. Presentation of Maplewood’s 2011 City of Excellence Award from the League of
Minnesota Cities (No Report)
3. Presentation on the Maplewood Community Garden Program
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval Of Claims
2. Approval of Spring 2011 Clean-Up Event Summary
3. Approval of Resolution of Appreciation for Carole Lynne, Environmental and Natural
Resources Commission
4. Approval of Resolution of Appreciation for Shelly Strauss, Business and Economic
Development Commission
5. Approval of Resolution Certifying Election Judges for the August 9, 2011 Primary
Municipal Election
6. Approval of Amended 2011 Pay Rates for Temporary/Seasonal, Casual Part-time
Employees
7. Approval of Settlement Agreement and General Release with Parsons Electric, LLC
and ECS Maplewood, LLC for Facility Lease at Maplewood Community Center for
Solar Panel Installation
8. Approval to Enter into IT Shared Services Agreement with the City of Roseville
9. Approval to Enter into Collocation License Agreement with Ramsey County Library
Board
10. Approval to Make Payment for Safari Yearly Support Contract
11. Approval of Bid for Boulevard Tree Inventory
12. Approval of Resolution Directing Modification of Existing Construction Contract,
Change Order No. 1, Western Hills Area Street Improvements, Project 10-14
13. Resolution Approving Final Payment and Acceptance of Project, for Lift Station #18
Rehabilitation, City Project 05-29
14. Approval to Purchase Phone Equipment off of State Contract
H. PUBLIC HEARINGS
1. Gladstone Area Redevelopment Improvements, Project 04-21
a. Assessment Hearing, 7:00 p.m.
b. Approve Resolution for Adoption of Assessment Roll
I. UNFINISHED BUSINESS
1. Trash Collection System Analysis - Consider Approval and Release of the Request for
Proposals (RFP) for Comprehensive, Residential Trash Collection Services
2. Chicken Ordinance – Consider Approval of the Second Reading of the Chicken
Ordinance and Adoption of a Resolution Setting Chicken Permit Fees
3. Heritage Preservation Ordinance Amendments – Consider Approval of the Second
Reading
J. NEW BUSINESS
1. Conditional Use Permit / Parking Lot Setback Violation, Merit Chevrolet, 2695
Brookview Drive
2. Consider Resolution Opposing County-Wide Taxes to Support Stadium Proposal
3. Approval of Lease Agreement with Subway Real Estate, LLC to Operate in the MCC
4. Approval of Contracts for the Installation of Lights at Goodrich Park Field #1
5. Approval of Neighborhood Stop Sign Requests
K. VISITOR PRESENTATIONS
L. AWARD OF BIDS
M. ADMINISTRATIVE PRESENTATIONS
N. COUNCIL PRESENTATIONS
O. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
– elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
Item E1
MINUTES
SPECIAL CITY COUNCIL MEETING
MAPLEWOOD ECONOMIC DEVELOPMENT AUTHORITY
Monday, June 27, 2011
Council Chambers, City Hall
Meeting No. 01-11
A. CALL TO ORDER
A meeting of the City Council serving as the Economic Development Authority, (EDA), was held
in the City Hall Council Chambers and was called to order at 10:31p.m. by EDA President
Nephew.
B. ROLL CALL
Will Rossbach, Mayor Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
James Llanas, Councilmember Present
John Nephew, Councilmember Present
C. APPROVAL OF AGENDA
Councilmember Juenemann moved to approve the agenda as submitted.
Seconded by Mayor Rossbach. Ayes – All
D. NEW BUSINESS
1. Consider Approval of Loan to St. John’s Hospital for its Participation in the Trillion BTU
Program
Planner, Michael Martin gave the report and answered questions of the council.
EDA members discussed the issue and discussed property taxes at St. John’s Hospital.
The following people spoke during the EDA meeting:
1. Elizabeth Sletten, Maplewood.
2. Bob Zick, North St. Paul.
Councilmember Llanas moved to approve a loan up to $400,000 from the City of
Maplewood’s Economic Development Authority, in partnership with the St. Paul Port
Authority, to HealthEast’s St. John’s Hospital for energy efficiency improvements.
Seconded by Councilmember Koppen. Ayes – All
The motion passed.
E. ADJOURNMENT
The EDA meeting was adjourned at 10:52 p.m.
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Agenda Item E2
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, June 27, 2011
Council Chambers, City Hall
Meeting No. 12-11
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:01 p.m. by Mayor Rossbach.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Will Rossbach, Mayor Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
James Llanas, Councilmember Present
John Nephew, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda by councilmembers:
N1. National Night Out – Councilmember Juenemann
N2. Viking Stadium & Stillwater Bridge – Councilmember Nephew
Councilmember Llanas moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of June 13, 2011, City Council Workshop Minutes
Councilmember Juenemann moved to approve the June 13, 2011, City Council
Workshop Minutes as submitted.
Seconded by Councilmember Nephew Ayes – All
The motion passed.
2. Approval of June 13, 2011, 2011, City Council Meeting Minutes
Councilmember Nephew moved to approve the June 13, 2011, City Council Meeting
Minutes as submitted.
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Seconded by Councilmember Koppen Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Presentation of Plaque of Appreciation for Service to the Parks & Recreation -
Commissioner Carolyn Peterson
a. Parks & Recreation Chairperson, Kim Schmidt gave the presentation for Carolyn
Peterson.
b. Parks & Recreation Commissioners, Teresa Sonnek and Bruce Roman
addressed the council regarding Carolyn Peterson and thanked her for her years
of service to the Commission.
2. Promotion Ceremony – Sergeant Jerrold (Buddy) Martin
a. Maplewood Police Chief, Dave Thomalla gave a brief presentation and
announced the promotion of Police Officer Buddy Martin to Patrol Sergeant.
G. CONSENT AGENDA
Councilmember Nephew moved to approve consent agenda items 1-4 and items 6-10.
Seconded by Councilmember Juenemann. Ayes – All
The motion passed.
Mayor Rossbach moved to table consent agenda Item 5: Approval of Temporary Fence
Easement in Favor of Paris Realty LLC (Tillges) until Jul 11, 2011, and requested
additional information be provided by staff.
a. Robert Tillges, Owner of Paris Realty, LLC addressed the Council.
Seconded by Councilmember Llanas. Ayes – All
The motion to table passed.
1. Approval of Claims
Councilmember Nephew moved approval of claims.
ACCOUNTS PAYABLE:
$ 472,208.30 Checks #84489 thru #84553
Dated 06/08/11 thru 06/14/11
$ 173,661.80 Disbursements via debits to checking account
Dated 05/25/11 thru 06/10/11
$ 795,332.25 Checks #84554 thru #845844
Dated 06/21/11
$ 327,601.46 Disbursements via debits to checking account
Dated 06/08/11 thru 06/17/11
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________________
$ 1,768,803.81 Total Accounts Payable
PAYROLL
$ 517,429.71 Payroll Checks and Direct Deposits dated 06/10/11
$ 2,504.21 Payroll Deduction check #9984349 thru #9984352
Dated 06/10/11
_________________
$ 519,933.92 Total Payroll
$ 2,288,737.73 GRAND TOTAL
Seconded by Councilmember Juenemann. Ayes – All
The motion passed.
2. Approval to Seek Bids for MCC Aquatic Center Wall Murals
Councilmember Nephew moved to approve the request to seek bids for the MCC
Aquatic Center wall murals.
Seconded by Councilmember Juenemann. Ayes – All
The motion passed.
3. Award of Contract for Fabrication and Installation of MCC Leisure Pool
Submarine Station
Councilmember Nephew moved to approve the agreement with ThemeScapes, Inc. in
an amount not to exceed $39,000 for fabrication and installation of the MCC Leisure
Pool Submarine Station.
Seconded by Councilmember Juenemann. Ayes – All
The motion passed.
4. Water System Evaluation, City Project 10-09, Approval of Final Report and
Authorization to Proceed with Current Operating Agreement
Councilmember Nephew moved to approve the final water system evaluation report.
Based on the analysis completed as a part of the report, Maplewood will continue to rely
upon SPRWS to provide for the water service needs of a majority of its residents;
however, staff will work with SPRWS to address some of the issues and concerns
identified in the report. Staff will also continue to evaluate the SPRWS and North St.
Paul surcharge rates on an annual basis.
Seconded by Councilmember Juenemann. Ayes – All
The motion passed.
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5. Approval of Temporary Fence Easement In Favor of Paris Realty LLC
(Tillges)
Mayor Rossbach moved to table the temporary fence easement until July 11, 2011, for
further council consideration.
Seconded by Councilmember Llanas. Ayes – All
The motion passed.
6. Approval of Ramsey County Fair Miscellaneous Permits
Councilmember Nephew moved to approve the request for miscellaneous permit
waivers for carnival, noise control and fireworks permits for the Ramsey County Fair that
will be held from July 13 through July 17, 2011.
Seconded by Councilmember Juenemann. Ayes – All
The motion passed.
7. Approval of Resolution Accepting a Donation to the Fire Department from
Residential Mortgage Group
Councilmember Nephew moved to approve the $100 donation from Residential
Mortgage Group.
RESOLUTION 11-06-589
AUTHORIZING GIFT TO CITY
WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and
devices of real and personal property and maintain the same for the benefit of the
citizens and pursuant to the donor’s terms if so-prescribed, and;
WHEREAS, Tom and Debbie Kivel wish to grant the city of Maplewood the following:
$100.00, and;
WHEREAS, Tom and Debbie Kivel have instructed that the City will be required to use
the aforementioned for: use by the fire department to directly improve the community,
and;
WHEREAS, the city of Maplewood has agreed to use the subject of this resolution for
the purposes and under the terms prescribed, and;
WHEREAS, the City agrees that it will accept the gift by a four-fifths majority of its
governing body’s membership pursuant to Minnesota Statute §465.03;
NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that
the Maplewood City Council approves, receives and accepts the gift aforementioned and
under such terms and conditions as may be requested or required.
The Maplewood City Council passed this resolution by four-fifths or more majority vote of
its membership on June 27, 2011.
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Seconded by Councilmember Juenemann. Ayes – All
The motion passed.
8. Approval of Resolution Accepting a Donation from Qwest for the
Volunteers in Police Service
Councilmember Nephew moved to approve the $500 donation to Volunteers in Police
Service from the Qwest Foundation.
RESOLUTION 11-06-590
AUTHORIZING GIFT TO CITY
WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and
devices of real and personal property and maintain the same for the benefit of the
citizens and pursuant to the donor’s terms if so-prescribed, and;
WHEREAS, the Qwest Foundation wishes to grant the City of Maplewood the following:
$500, and;
WHEREAS, the Qwest Foundation has instructed that the City will be required to use the
aforementioned for: the Maplewood Police Department Volunteers in Police Service
(VIPS) program, and;
WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for
the purposes and under the terms prescribed, and;
WHEREAS, the City agrees that it will accept the gift by a super majority of its governing
body’s membership pursuant to Minnesota Statute §465.03;
NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that
the Maplewood City Council approves, receives and accepts the gift aforementioned and
under such terms and conditions as may be requested or required.
The Maplewood City Council passed this resolution by a super majority vote of its
membership on June 27, 2011.
Seconded by Councilmember Juenemann. Ayes – All
The motion passed.
9. Approval of Resolution Of Support For Tubman To Allow City As Fiscal
Agent For State Bonding Proposal
Councilmember Nephew moved to approve the resolution of support for Tubman in
securing state of Minnesota bonding for their project at the former St. Paul Monastery’s
building at Century Avenue and Larpenteur Avenue and further directing that the City
Manager develop documents to approve the city as fiscal agent for Tubman in this
endeavor.
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RESOLUTION 11-06-587
Resolution of Support for Tubman
To Allow City as Fiscal Agent for State Bonding Proposal
WHEREAS, Tubman has received approval for a Regional Multi-Service Center
and Learning Institute as a domestic violence shelter at the former St. Paul’s Monastery
at Century Avenue and Larpenteur Avenue, and
WHEREAS, Tubman is proposing nearly $6.6 million in necessary code,
accessibility and security improvements to the old Monastery building to facilitate this
service center, and
WHEREAS, Tubman is requesting state bonding support through legislation to
provide for up to $2.0 million in financial support for this much needed facility, and
WHEREAS, the Maplewood City Council has previously expressed support for
the services provided by Tubman for the citizens of our City and region, and
WHEREAS, Tubman requires that a local government agency act as the fiscal
agent for any state funding provided for this type of facility.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, as follows:
1. Hereby acknowledges its support for Tubman’s request for state funding for this
important project and improvement, a further supports said legislation as
introduced on behalf of Tubman in the 2012 legislative session.
2. Hereby directs the City Manager to prepare documents for Council approval such
that the City of Maplewood will act as the fiscal agent for Tubman in receiving
financial support from the State of Minnesota.
Seconded by Councilmember Juenemann. Ayes – All
The motion passed.
10. Approval of the Conditional Use Permit Annual Review for the St Paul
Regional Water Services Materials Recycling Operation
Councilmember Nephew moved to approve the conditional use permit for the St. Paul
Regional Water Services Material Recycling Operation at Sandy Lake only if a problem
arises or if the applicant proposes a change to their operation.
Seconded by Councilmember Juenemann. Ayes – All
The motion passed.
H. PUBLIC HEARING
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1. Consider Approval of the First Reading – Heritage Preservation Ordinance
Amendments
a. Assistant City Manager, Public Works Director, Chuck Ahl gave a report.
Mayor Rossbach opened the public hearing.
No one addressed the council.
Mayor Rossbach closed the public hearing.
Councilmember Nephew moved to approve the first reading of the heritage preservation
ordinance amendments.
Seconded by Councilmember Juenemann. Ayes – All
The motion passed.
2. Gladstone Area Redevelopment Improvements, City Project 04-21 Assessment
Hearing, 7:00 p.m. – Continued from May 23, 2011 – to be continued to July 11,
2011
a. Mayor Rossbach reviewed the status and stated the need to continue.
Mayor Rossbach opened the public hearing.
No one addressed the council.
Mayor Rossbach continued the public hearing.
Councilmember Nephew moved to continue the hearing until July 11, 2011.
Seconded by Councilmember Koppen. Ayes – All
The motion passed.
3. NPDES Phase II Annual Report, Public Hearing – 7:00 p.m.
a. Civil Engineer II, Steve Kummer presented the report and answered questions of
the council.
Mayor Rossbach opened the public hearing.
1. Elizabeth Sletten, Maplewood.
2. Ginny Yingling, Maplewood.
3. Mark Bradley, Maplewood.
Mayor Rossbach closed the public hearing.
Councilmember Nephew moved to approve the presentation on the city’s SWPPP and
NPDES permit annual report. The council approved the report and incorporates the
public comments into the annual report which is due June 30, 2011.
Seconded by Councilmember Koppen. Ayes – All
The motion passed.
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4. Consider Approval of the First Reading – Chicken Ordinance
a. Environmental Planner, Shann Finwall gave the presentation and answered
questions of the council.
b. ENR Commissioner Ginny Yingling addressed the council.
c. Planning Commissioner, Jeremy Yarwood addressed the council.
Mayor Rossbach opened the public hearing.
1. Shirley Taugner, Maplewood.
2. Tammy Jungmann, Maplewood.
Mayor Rossbach closed the public hearing.
There was a discussion of permit fees which will be discussed at a future council work
session.
Councilmember Llanas moved to approve the (first reading) of the chicken ordinance.
This ordinance revises portions of the zoning code and adds language to the animal
chapter to allow for the raising of chickens in single dwelling residential districts with a
permit.
Councilmember Nephew offered a friendly amendment to remove the reference allowing
R1S in the ordinance and suggested a 100% approval requirement.
Councilmember Llanas allowed the friendly amendment for the removal of R1S lots but
not the 100% requirement.
Seconded by Councilmember Koppen. Ayes – Mayor Rossbach,
Councilmember’s Koppen,
Llanas
Nays – Councilmember’s Juenemann,
& Nephew
The motion passed.
The city council took a break at 9:11 p.m.
The city council reconvened at 9:23 p.m.
I. UNFINISHED BUSINESS
1. Trash Collection System Analysis Update and Discussion of Draft Request for
Proposal for Organized Collection System
a. Environmental Planner, Shann Finwall gave the report and answered questions
of the council.
b. Senior Project Manager, Dan Krivit, Foth Infrastructure & Environment, Lake
Elmo, addressed the council.
This item will come back to the city council on July 11, 2011.
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2. Consider Cost Estimate and Award of Consent for Dual Solar Array system for
City Hall and Maplewood Community Center
a. City Manager, James Antonen presented the staff report.
b. Kandiyohi Consulting, Mike Krause addressed the council.
Councilmember Llanas moved to authorize the Mayor and City Manager to sign the
appropriate grant documents, initiate the project and continue the process for an
agreement with Energy Alternatives.
Seconded by Councilmember Koppen. Ayes – All
The motion passed.
3. East Metro Fire Training Facility Proposal, City Project 09-09, Consider
Approval of a Resolution of Support for State bonding Request for the Design
and Construction of a Regional Firefighter Training Facility
a. Maplewood Fire Chief, Steve Lukin gave the presentation.
Councilmember Nephew moved to approve the Resolution #1 Authorizing submission of
request for state bonding funds for the design and construction of a regional fire training
facility.
RESOLUTION 11-06-588
CITY OF MAPLEWOOD
RESOLUTION # 1
AUTHORIZING SUBMISSION OF REQUEST FOR
STATE BONDING FUNDS FOR THE DESIGN AND CONSTRUCTION OF
A REGIONAL FIREFIGHTER TRAINING FACILITY
WHEREAS, the Minnesota State Legislature is accepting allocations for Capital Bonding
Requests, for the 2012 Legislative Session; and
WHEREAS, the City of Maplewood has deemed the design and construction of a
regional Firefighter Training Facility a high priority project; and
WHEREAS, the City of Maplewood is in need of Capital Bond funding to provide gap
financing to supplement local and other funding for the design and construction of a
regional Firefighter Training Facility; and
NOW, THEREFORE BE IT RESOLVED, that the Maplewood City Council authorizes the
submission of a request to the Minnesota State Legislature for 2012 bonding funds for
the design and construction of a regional Firefighter Training Facility in the amount of
50% of the construction costs, or $3,000,000.
Date Adopted: June 27, 2011
Seconded by Councilmember Koppen. Ayes – All
The motion passed.
J. NEW BUSINESS
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(New Business agenda items were heard out of order)
Mayor Rossbach suspended the meeting for the purpose of conducting a meeting of the
Economic Development Authority.
1. Meeting of the Economic Development Authority
a. Call to Order by EDA President
b. Approval of EDA Agenda
c. Consider Approval of Loan to St, John’s Hospital for its Participation in the
Trillion BTU Program
d. Adjourn
EDA President Nephew called the Economic Development Authority meeting to order at
10:31 p.m.
Councilmember Juenemann moved to approve the agenda as submitted.
Seconded by Mayor Rossbach. Ayes - All
Planner, Michael Martin gave the report and answered questions of the council.
EDA members discussed the issue and discussed property taxes at St. John’s Hospital.
The following people spoke during the EDA meeting:
1. Elizabeth Sletten, Maplewood.
2. Bob Zick, North St. Paul.
Councilmember Llanas moved to approve a loan up to $400,000 from the City of
Maplewood’s Economic Development Authority, in partnership with the St. Paul Port
Authority, to HealthEast’s St. John’s Hospital for energy efficiency improvements.
Seconded by Councilmember Koppen. Ayes – All
The motion passed.
The EDA meeting was adjourned at 10:52 p.m.
The regular city council meeting was then reconvened by Mayor Rossbach.
2. Approval of Internal Loan Agreement from City General Fund to Economic
Development Authority and Direction to Prepare Loan Agreement
a. Assistant City Manager, Public Works Director, Chuck Ahl gave the report.
Councilmember Koppen moved to approve the internal loan from the city general fund to
the Maplewood Economic Development Authority at a 2% interest rate and gave
direction to prepare the required loan agreement.
Seconded by Councilmember Llanas, Ayes – All
The motion passed.
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3. Approval of New Manager for Intoxicating Liquor License Holder AMF
Maplewood Lanes, Marietta Marie Jacobs (This item was heard ahead of item
J1.)
a. Police Chief David Thomalla gave a brief report.
b. New Manager, AMF Maplewood Lanes Marietta Marie Jacobs addressed the
council.
Councilmember Nephew moved to approve the intoxicating liquor license for new
manager at AMF Maplewood Lanes, Marietta Marie Jacobs.
Seconded by Mayor Rossbach. Ayes – All
The motion passed.
4. Approval of Preliminary Plat for Eldridge Fields Single Dwelling Development,
Eldridge Avenue and Prosperity Road
a. Planner, Michael Martin gave the report and answered questions of the council.
Councilmember Nephew moved to approve Keith Frank’s preliminary plat date-stamped
May 9, 2011, for the Eldridge Fields plat to be located along the existing Eldridge
Avenue right-of-way, west of Prosperity Avenue and east of John Glenn Junior High
School. Approval is subject to the following conditions:
a. Have the city engineer approve final construction and engineering plans.
These plans shall comply with all requirements as specified in the city
engineering department’s May 23, 201, engineering plan review including the
developer entering into a development agreement with the city, extending the
sanitary sewer main to the east to allow for future service to the vacant lot on
the north side of Eldridge Avenue, and the construction of a swale on the
John Glenn property to direct the storm water flow west.
b. Revise the plat to show a drainage and utility easement for the storm sewer
pipe and the two rainwater gardens over Lots 2 and 3, Block 2.
c. Prior to final plat approval, the following must be submitted for city staff
approval:
1) Homeowner’s association documents to ensure the maintenance of the
rainwater gardens, retaining walls and trees.
2) A tree preservation plan showing the replacement of all significant trees
as required by ordinance. The tree plan must inventory all significant
trees located within the area to be developed and reflect which of those
are to be removed.
3) Revised landscape plan which includes 12 additional evergreen trees.
The additional evergreen trees should be 6 feet in height and should be
staggered every 15 feet along the west and south property lines of the
southern lots. The landscape plan needs to specify the species, size and
number of trees replaced in order to determine in the tree replacement
requirements are being met.
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d. Have Xcel Energy install two street lights as follows: 1) at the intersection of
Prosperity Avenue and Eldridge Avenue and 2) at the end of the Eldridge
Avenue cul-de-sac. The exact location and type of light shall be subject to the
city engineer’s approval.
e. Record all easements and owners association agreements with the final plat.
Seconded by Councilmember Koppen. Ayes – All
The motion passed.
5. Approval of Resolution Identifying the Need for LCDA Funding and Authorizing
an Application for Grant Funds Livable Communities Demonstration Account
(LCDA) Grant for the Gladstone Neighborhood Master Plan
a. Planner, Michael Martin gave the report and answered questions of the council.
Councilmember Nephew moved to approve the resolution showing the city’s intent to
comply with the Livable Communities Demonstration Account Program contract
requirements for the requested $100,000 development grant for updates to the
alternative urban area wide review and master plan for the Gladstone Neighborhood.
RESOLUTION 11-06-591
CITY OF MAPLEWOOD, MINNESOTA
RESOLUTION IDENTIFYING THE NEED FOR
LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT FUNDING AND
AUTHORIZING AN APPLICATION FOR GRANT FUNDS
WHEREAS the City of Maplewood is a participant in the Livable Communities Act’s
Housing Incentives Program for 2011 as determined by the Metropolitan Council, and is
therefore eligible to apply for Livable Communities Demonstration Account funds; and
WHEREAS the City has identified a proposed project within the City that meets the
Demonstration Account’s purposes and criteria and is consistent with and promotes the
purposes of the Metropolitan Livable Communities Act and the policies of the
Metropolitan Council’s adopted metropolitan development guide; and
WHEREAS the City has the institutional, managerial and financial capability to ensure
adequate project administration; and
WHEREAS the City certifies that it will comply with all applicable laws and regulations as
stated in the grant agreement; and
WHEREAS the City agrees to act as legal sponsor for the project contained in the grant
application submitted no later than July 15, 2011; and
WHEREAS the City acknowledges Livable Communities Demonstration Account grants
are intended to fund projects or project components that can serve as models, examples
or prototypes for development or redevelopment projects elsewhere in the region, and
therefore represents that the proposed project or key components of the proposed
project can be replicated in other metropolitan-area communities; and
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WHEREAS only a limited amount of grant funding is available through the Metropolitan
Council’s Livable Communities Demonstration Account during each funding cycle and the
Metropolitan Council has determined it is appropriate to allocate those scarce grant funds
only to eligible projects that would not occur without the availability of Demonstration
Account grant funding; and
NOW THEREFORE BE IT RESOLVED that, after appropriate examination and due
consideration, the governing body of the City:
1. Finds that it is in the best interests of the City’s development goals and priorities for
the proposed project to occur at this particular site and at this particular time.
2. Finds that the project component(s) for which Livable Communities Demonstration
Account funding is sought:
(a) will not occur solely through private or other public investment within the
reasonably foreseeable future; and
(b) will not occur within two years after a grant award unless Livable Communities
Demonstration Account funding is made available for this project at this time.
3. Represents that the City has undertaken reasonable and good faith efforts to
procure funding for the project component for which Livable Communities
Demonstration Account funding is sought but was not able to find or secure from
other sources funding that is necessary for project component completion within two
years and states that this representation is based on the following reasons and
supporting facts:
A fundamental assumption from the outset of the Gladstone Neighborhood
Redevelopment process has been that redevelopment must be self-sufficient and
that revenues needed to pay for redevelopment activities should not impact the
city’s general fund, which is funded by city-wide property taxes. In order for the city
to continue its planning efforts within the Gladstone Neighborhood other revenue
streams must be sought after.
4. Authorizes its city staff to submit on behalf of the City an application for Metropolitan
Council Livable Communities Demonstration Account grant funds for the project
component(s) identified in the application, and to execute such agreements as may
be necessary to implement the project on behalf of the City.
Passed this 27th day of June, 2011.
Seconded by Councilmember Koppen. Ayes – All
The motion passed.
6. Bartelmy Meyer Area Street City Project 11-14, Resolution Ordering
Preparation of Feasibility Study
a. Deputy Public Works Director, City Engineer, Michael Thompson gave the report
and answered questions of the council.
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14
Councilmember Nephew moved to approve the resolution ordering the preparation of the
feasibility study for the Bartelmy-Meyer Area Street Improvements, City Project 11-14
and establish a project budget of $80,000.
RESOLUTION 11-06-592
ORDERING PREPARATION OF A FEASIBILITY STUDY
WHEREAS, it is proposed to make improvements to the Bartelmy-Meyer Area
Streets, City Project 11-14 and to assess the benefited property for all or a portion of the
cost of the improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
That the proposed improvement be referred to the city engineer for study and
that he is instructed to report to the council with all convenient speed advising the
council in a preliminary way as to whether the proposed improvement is necessary, cost
effective and feasible, and as to whether it should best be made as proposed or in
connection with some other improvement, and the estimated cost of the improvement as
recommended.
FURTHERMORE, funds in the amount of $80,000 are appropriated to prepare
this feasibility report.
Approved this 27th day of June 2011
Seconded by Councilmember Juenemann. Ayes – All
The motion passed.
Councilmember Juenemann moved to extend the meeting past the 11:00 p.m. curfew.
Seconded by Councilmember Nephew. Ayes – All
The motion passed.
7. Resolution Ordering Preparation of Feasibility Study 2012 Mill and Overlays,
City Project 11-15
a. Deputy Public Works Director, City Engineer, Michael Thompson gave the report
and answered questions of the council.
Councilmember Nephew moved to approve the resolution ordering the preparation of the
feasibility study for the 2012 Mill and Overlays, City Project 11-15.
RESOLUTION 11-06-593
ORDERING PREPARATION OF A FEASIBILITY STUDY
WHEREAS, it is proposed to make improvements to the 2012 Mill and Overlays,
City Project 11-15 and to assess the benefited property for all or a portion of the cost of
the improvement, pursuant to Minnesota Statutes, Chapter 429,
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June 27, 2011
City Council Meeting Minutes
15
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
That the proposed improvement be referred to the city engineer for study and
that he is instructed to report to the council with all convenient speed advising the
council in a preliminary way as to whether the proposed improvement is necessary, cost
effective and feasible and as to whether it should best be made as proposed or in
connection with some other improvement, and the estimated cost of the improvement as
recommended.
FURTHERMORE, funds in the amount of $60,000 are appropriated to prepare
this feasibility report.
Approved this 27th day of June 2011
Seconded by Mayor Rossbach. Ayes – All
The motion passed.
K. VISITOR PRESENTATIONS
1. Dave Schelling, Maplewood
2. Bob Zick, North St. Paul
3. Mark Bradley, Maplewood
4. John Wykoff, Maplewood
L. AWARD OF BIDS
1. Gladstone Area Redevelopment Improvements, Phase 1, Project 04-21
a. Approve City of St. Paul Permanent and Temporary Easement Agreements
b. Approve Ramsey County Easement Agreement
c. Approve Ramsey County Quit Claim Deed
d. Resolution Approving Mn/DOT Local Bridge Replacement Program Grant
Agreement
e. Resolution Awarding Construction Contract
a. Deputy Public Works Director/City Engineer, Michael Thompson gave the report and
answered question of the city council.
b. Assistant City Manager Ahl answered questions of the council.
Councilmember Koppen moved to approve the Gladstone Area Redevelopment
Improvements, Phase 1, Project 04-21. Approving the City of St. Paul Permanent and
Temporary Easement Agreements, Ramsey County Easement Agreement, Ramsey
county Quit Claim Deed, Resolution approving Mn/DOT Local Bridge Replacement
Program Grant Agreement, and Resolution Awarding the Construction Contract to Lunda
Construction Company. Minor changes are authorized by the City Attorney if needed.
RESOLUTION 11-06-594
FOR AGREEMENT TO STATE TRANSPORTATION FUND (BRIDGE BONDS)
GRANT TERMS AND CONDITIONS
SAP 138-151-003
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June 27, 2011
City Council Meeting Minutes
16
WHEREAS, the City of Maplewood has applied to the Commissioner of Transportation
for a grant from the Minnesota State Transportation Fund for construction of Bridge
No.62643; and
WHEREAS, the Commissioner of Transportation has given notice that funding for this
bridge is available; and
WHEREAS, the amount of the grant has been determined to be $1,371,300.00 by
agreement with Mn/DOT on the replacement cost of a basic bridge;
NOW THEREFORE, be it resolved that the City of Maplewood does hereby agree to the
terms and conditions of the grant consistent with Minnesota Statutes, section 174.50,
subdivision 5, clause (3), and will pay any additional amount by which the cost exceeds
the estimate, and will return to the Minnesota State Transportation Fund any amount
appropriated for the bridge but not required. The proper city officers are authorized to
execute a grant agreement with the Commissioner of Transportation concerning the
above-referenced grant.
Adopted by the council on this 27th day of June 2011.
RESOLUTION 11-06-595
AWARD OF BIDS
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that the bid of Lunda Construction Company in the
amount of $3,529,950.25 is the lowest responsible bid for the construction of Gladstone
Area Redevelopment Improvements – Phase 1, City Project 04-21, and the mayor and
clerk are hereby authorized and directed to enter into a contract with said bidder for and
on behalf of the city.
The finance director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project as previously approved by council.
Adopted by the council on this 27th day of June 2011.
Seconded by Councilmember Nephew. Ayes – All
The motion passed.
M. ADMINISTRATIVE PRESENTATIONS
1. Discussion to Approve a Resolution Adopting State Performance Measures
a. Public Works Director, Assistant City Manager, Chuck Ahl gave the presentation
and answered questions of the council.
No action necessary on this item.
N. COUNCIL PRESENTATIONS
1. National Night Out – Councilmember Juenemann reminded residents that National
Night Out is Tuesday, August 2, 2011.
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City Council Meeting Minutes
17
2. Viking Stadium & Stillwater Bridge – Councilmember Nephew discussed the issues
and a letter regarding the local impact from the Mayor and City Manager. This will be
reviewed by the Business & Economic Development Commission.
O. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 11:47 p.m.
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AGENDA ITEM F1
AGENDA REPORT
TO: City Council
FROM: James Antonen, City Manager
SUBJECT: Presentation by Ramsey County Attorney John Choi
DATE: July 6, 2011
INTRODUCTION/SUMMARY
Ramsey County Attorney John Choi will give an introductory presentation to the City
Council.
No action is needed.
Packet Page Number 23 of 237
Agenda Item F3
MEMORANDUM
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
Oakley Biesanz, Naturalist
SUBJECT: Presentation on the Maplewood Community Garden Program
DATE: June 30, 2011 for July 11, 2011 meeting
INTRODUCTION
In 2010, Maplewood reestablished a community garden at Edgerton Park. In 2011, the community
garden continues at Edgerton and staff has added a children’s garden, educational programming, and
formed a partnership with Harvest Gardens, an outreach of First Evangelical Free Church. At the July
11th
In addition, the City has formed an educational and publicity partnership with Harvest Gardens
(
city council meeting, Naturalist Oakley Biesanz and Jon Addington from First Evangelical Free
Church will discuss the community garden programs.
DISCUSSION
The 2010 community garden at Edgerton Park was very successful, with 40 plots rented by a diverse
group of gardeners. Staff prepared the plots and kept a water tank filled during the season. A
volunteer community garden committee helped ensure the smooth running of the garden and helped
refine policies for 2011.
In 2011, the Edgerton Community Garden continues with 40 plots, educational programming, and a
children’s garden. Maplewood Nature Center staff coordinated a series of speakers and
demonstrations including Master Gardeners giving in-garden demonstrations for garden plot renters
and the public. The season kicked off with a presentation by Professor Bud Markhart on organic
gardening. One hundred and ten people attended and the talk was translated into Karen and Hmong
languages as about one-third of the attendees spoke these languages.
The children’s garden is new this year and is adjacent to the Edgerton Community Garden plots. The
garden was planted by and is being cared for and harvested by a Nature Center volunteer, John
Burrell, with help from the Master Gardeners, Nature Center staff, and of course the kids. The children
that come to the garden include kids from Edgerton School’s after-school program, neighborhood kids,
a scout group, and people participating in the scheduled ‘Children’s Garden’ programs this summer
through Maplewood-North St. Paul Parks and Recreation.
www.harvestgardens.org). Harvest Gardens is a community outreach of First Evangelical Free
Church that has garden plots available to the public at County Road C and Hazelwood. The garden
started in 2010 with 300 plots and this year expanded to approximately 900 plots. Harvest Gardens
works closely with The Karen Organization of Minnesota and the Hmong Minnesota Senior Center.
The community garden partnership has benefitted both Harvest Gardens and the city. Harvest
Gardens has the land and runs all aspects of their garden. The city helps publicize their garden plots
to Maplewood residents and coordinates educational programming at both Edgerton and Harvest
gardens.
RECOMMENDATION
No action is required.
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S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 6-24-11 and 7-01-11
AGENDA NO.G-1
TO:City Council
FROM:Finance Manager
RE:APPROVAL OF CLAIMS
DATE:
378,379.89$ Checks # 84585 thru # 84639
dated 06/20/11 thru 06/28/11
166,880.04$ Disbursements via debits to checking account
dated 06/17/11 thru 06/24/11
681,856.90$ Checks # 84640 thru # 84704
dated 06/27/11 thru 07/05/2011
347,439.90$ Disbursements via debits to checking account
dated 06/22/11 thru 07/01/11
1,574,556.73$ Total Accounts Payable
521,248.46$ Payroll Checks and Direct Deposits dated 06/24/11
2,335.01$ Payroll Deduction check # 84529 thru # 84531
dated 06/24/11
523,583.47$ Total Payroll
2,098,140.20$ GRAND TOTAL
kf
attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
AGENDA REPORT
July 11, 2011
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
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S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 6-24-11 and 7-01-11
Check Description Amount
84585 02464 FUNDS FOR ATMS 8,000.00
84586 04842 ZUMBA INSTRUCTION FEES 210.00
84587 04519 REIMB FOR MILEAGE 5/2-5/27 45.69
04519 REIMB FOR MILEAGE 4/4-4/29 45.69
04519 REIMB FOR MILEAGE 5/30-6/16 29.37
04519 REIMB FOR MILEAGE 3/28-4/1 11.42
84588 00585 NET BILLABLE TICKETS - MAY 1,065.75
84589 04206 PROSECUTION & LEGAL SRVS - JULY 16,100.00
84590 00985 WASTEWATER - JULY 216,688.14
84591 01819 LOCAL PHONE SERVICE 5/16 - 6/15 1,616.10
01819 LOCAL PHONE SERVICE 4/16 - 5/15 1,555.81
84592 01941 EMPLOYEE OF MONTH PLAQUES MCC 189.08
84593 01337 911 DISPATCH SERVICES - MAY 24,088.75
84594 01337 PROJ 10-19 RECORDING FEES 612.00
01337 RECORDING FEES 52.70
01337 PROJ 04-21 RECORDING FEES 46.00
01337 PROJ 04-21 RECORDING FEES 46.00
01337 PROJ 11-10 RECORDING FEE 46.00
84595 01337 PLANTS - NC EVENT MAY 7 & GARDENS 213.75
84596 01574 BITUMINOUS MATERIALS NOT TO EXCEED 4,880.98
01574 BITUMINOUS MATERIALS NOT TO EXCEED 848.26
84597 04192 EMS BILLING - MAY 3,585.00
84598 01750 MDSE FOR RESALE 270.91
84599 01190 ELECTRIC & GAS UTILITY 7,099.92
01190 ELECTRIC & GAS UTILITY 3,463.64
01190 ELECTRIC & GAS UTILITY 2,034.39
01190 ELECTRIC & GAS UTILITY 344.79
01190 FIRE SIRENS 51.71
84600 01798 CONTRACT GASOLINE - JUNE 16,815.36
01798 CONTRACT DIESEL FUEL - JUNE 8,861.39
84601 00111 BOARDING & DESTRUCTION FEES 1,772.19
84602 03890 REPLACEMENT GLASS FOR TOOLCAT 219.34
84603 03738 RETAINER FOR LEGAL & RENT - JULY 6,375.00
84604 04895 JEWELRY APPRAISAL CASE #11009974 150.00
84605 04894 GUNSHOT RESIDUE (GSR) TEST ANALYSIS 1,004.00
84606 03619 PROJ 10-14 TELEVISING 170.00
84607 00531 BLACK DIRT - E SHORE STORM SEWER 56.11
84608 00612 REPAIR EXERCISE EQUIP MCC 141.38
84609 03597 REIMB FOR MILEAGE 5/10 - 6/13 13.52
84610 03759 PRESSURE WASHER SOAP & HOSE 525.73
84611 04152 YOUTH & INTRO TO B-BALL - FACILITIES 4,484.50
04152 ADULT VOLLEYBALL GYM USAGE FEES 627.00
84612 00816 REPAIR STERLING DUMP TRUCK 3,020.17
84613 04893 REBUILT DAMAGED REAR DIFFERENTIAL 2,559.63
04893 REBUILT DAMAGED REAR DIFFERENTIAL -12.69
84614 04896 SECURITY OFFICER FOR MCC EVENT 175.00
84615 00932 MDSE FOR RESALE 764.80
00932 MDSE FOR RESALE 683.10
00932 MDSE FOR RESALE 305.18
84616 04404 MASIMO RAD 57 12,317.00
84617 04193 FORTEITED VEHICLE STORAGE - JUNE 2,250.00
84618 04316 AUTO PAWN SYSTEM - MAY 601.20
84619 04007 HOSPITALITY FEE FOR 2011 35.0006/28/2011 MINNESOTA DEPT OF HEALTH
06/28/2011 MASIMO AMERICAS, INC.
06/28/2011 MIDAMERICA AUCTIONS
06/28/2011 CITY OF MINNEAPOLIS RECEIVABLES
06/28/2011 MAPLEWOOD BAKERY
06/28/2011 MAPLEWOOD BAKERY
06/28/2011 MAPLEWOOD BAKERY
06/28/2011 LIBSON TWIN CITY AUTO & TRUCK
06/28/2011 LIBSON TWIN CITY AUTO & TRUCK
06/28/2011 KATIE LYNCH
06/28/2011 ISD 622 COMMUNITY EDUCATION
06/28/2011 ISD 622 COMMUNITY EDUCATION
06/28/2011 KREMER SERVICES, LLC
06/28/2011 GYM WORKS INC
06/28/2011 MARY JO HOFMEISTER
06/28/2011 HOTSY EQUIPMENT OF MN
06/28/2011 DEPARTMENT OF CORONER
06/28/2011 DRAIN KING INC
06/28/2011 FRA-DOR INC.
06/28/2011 APPLE GLASS
06/28/2011 CHARLES E. BETHEL
06/28/2011 BUCHKOSKY JEWELERS
06/28/2011 YOCUM OIL CO.
06/28/2011 YOCUM OIL CO.
06/28/2011 ANIMAL CONTROL SERVICES
06/28/2011 XCEL ENERGY
06/28/2011 XCEL ENERGY
06/28/2011 XCEL ENERGY
06/28/2011 THE WATSON CO INC
06/28/2011 XCEL ENERGY
06/28/2011 XCEL ENERGY
06/28/2011 T.A. SCHIFSKY & SONS, INC
06/28/2011 T.A. SCHIFSKY & SONS, INC
06/28/2011 TRANS-MEDIC
06/28/2011 RAMSEY COUNTY-PROP REC & REV
06/28/2011 RAMSEY COUNTY-PROP REC & REV
06/28/2011 RAMSEY COUNTY-PROP REC & REV
06/28/2011 RAMSEY COUNTY-PROP REC & REV
06/28/2011 RAMSEY COUNTY-PROP REC & REV
06/28/2011 RAMSEY COUNTY-PROP REC & REV
06/28/2011 PAETEC
06/28/2011 PATRICK TROPHIES
06/28/2011 RAMSEY COUNTY-PROP REC & REV
06/28/2011 H.A. KANTRUD
06/28/2011 METROPOLITAN COUNCIL
06/28/2011 PAETEC
06/28/2011 JESSICA CAMPBELL
06/28/2011 JESSICA CAMPBELL
06/28/2011 GOPHER STATE ONE-CALL
06/28/2011 MARY JOSEPHINE ANDERSON
06/28/2011 JESSICA CAMPBELL
06/28/2011 JESSICA CAMPBELL
Check Register
City of Maplewood
06/24/2011
Date Vendor
06/20/2011 US BANK
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S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 6-24-11 and 7-01-11
84620 02696 PARKING LOT LIGHT POLE-BASE REPAIR 12,845.00
84621 01175 MONTHLY UTILITIES 2,834.37
84622 00001 REFUND KRAFT HP BENEFIT 160.00
84623 00001 REFUND B DOWDAL CLASS CANCELLED 100.00
84624 00001 REFUND K JACKSON EVENT CANCELLED 100.00
84625 00001 REFUND MEISTER CLASS CANCELLED 84.00
84626 00001 REFUND B BROKOP HP BENEFIT 80.00
84627 00001 REFUND AMERICAN WATERWORKS BL 78.86
84628 00001 REFUND V MIRSCH CLASS CANCELLED 42.00
84629 00001 REFUND M TANSEY CLASS CANCELLED 42.00
84630 00001 REFUND F GANDY OVERCHARGED 16.07
84631 00001 REFUND J SANDIFER CLASS CANCELLED 7.00
84632 04841 INSTRUCTION OF BASKETBALL CLINIC 156.00
84633 04897 FITNESS CLASS INSTRUCTION 260.00
84634 01345 ESCROW RELEASE PROJ 06-26 583.33
84635 02001 MONTHLY JOINT POWER SRVS - JUNE 625.00
84636 01387 ADMIN FEE FOR STRESS TEST - JUNE 100.00
84637 01545 SRA 2ND HALF ASSESSMENT 2011 1,600.00
84638 04357 EMS EQUIP SRVS 760.50
84639 02464 PAYING AGENT FEES 750.00
378,379.8955Checks in this report.
06/28/2011 SUBURBAN RATE AUTHORITY
06/28/2011 UNIVERSAL HOSPITAL SRVS, INC.
06/28/2011 US BANK
06/28/2011 RAMSEY COUNTY
06/28/2011 CITY OF ROSEVILLE
06/28/2011 DR. JAMES ROSSINI
06/28/2011 ONE TIME VENDOR
06/28/2011 ALI OZYIGIT
06/28/2011 PEAK PERFORMANCE
06/28/2011 ONE TIME VENDOR
06/28/2011 ONE TIME VENDOR
06/28/2011 ONE TIME VENDOR
06/28/2011 ONE TIME VENDOR
06/28/2011 ONE TIME VENDOR
06/28/2011 ONE TIME VENDOR
06/28/2011 ONE TIME VENDOR
06/28/2011 ONE TIME VENDOR
06/28/2011 ONE TIME VENDOR
06/28/2011 MUSKA ELECTRIC CO
06/28/2011 CITY OF NORTH ST PAUL
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S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 6-24-11 and 7-01-11
Transmitted Settlement
Date Date Payee Description Amount
6/17/2011 6/20/2011 MN State Treasurer Drivers License/Deputy Registrar 13,620.04
6/17/2011 6/20/2011 Pitney Bowes Postage 2,985.00
6/14/2011 6/21/2011 MN Dept of Revenue Fuel Tax 307.73
6/20/2011 6/21/2011 MN State Treasurer Drivers License/Deputy Registrar 22,296.10
6/20/2011 6/22/2011 US Bank VISA One Card*Purchasing card items 55,777.79
6/21/2011 6/22/2011 MN State Treasurer Drivers License/Deputy Registrar 15,022.75
6/22/2011 6/23/2011 MN State Treasurer Drivers License/Deputy Registrar 12,469.93
6/22/2011 6/24/2011 ICMA (Vantagepointe)Deferred Compensation 4,087.76
6/22/2011 6/24/2011 ING - State Plan Deferred Compensation 27,278.44
6/23/2011 6/24/2011 MN Dept of Natural Resources DNR electronic licenses 1,245.00
6/23/2011 6/24/2011 MN State Treasurer Drivers License/Deputy Registrar 11,789.50
TOTAL 166,880.04
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
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S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 6-24-11 and 7-01-11
Transaction Date Posting Date Merchant Name Transaction Amount Name
06/02/2011 06/06/2011 DOLRTREE 3150 00031500 $34.78 MANDY ANZALDI
06/10/2011 06/13/2011 DOLRTREE 3150 00031500 $6.00 MANDY ANZALDI
06/14/2011 06/15/2011 SAVERS 1126 $21.85 MANDY ANZALDI
06/14/2011 06/16/2011 DOLRTREE 3150 00031500 $3.21 MANDY ANZALDI
06/02/2011 06/06/2011 MINNESOTA GOVERNMENT F $15.00 GAYLE BAUMAN
06/07/2011 06/07/2011 GOVERNMENT FINANCE OFFIC $435.00 GAYLE BAUMAN
06/03/2011 06/06/2011 SYX*GLOBALINDUSTRIALEQ ($752.25)JIM BEHAN
06/06/2011 06/07/2011 HENRIKSEN ACE HARDWARE $11.76 JIM BEHAN
06/06/2011 06/07/2011 HENRIKSEN ACE HARDWARE $48.03 JIM BEHAN
06/10/2011 06/13/2011 MUSKA LIGHTING CENTER $1,037.97 JIM BEHAN
06/10/2011 06/13/2011 SIGNATURE AQUATICS, LLC $618.43 JIM BEHAN
06/13/2011 06/14/2011 AQUA LOGICS INC $1,250.07 JIM BEHAN
06/13/2011 06/15/2011 NEWTON DISTRIBUTING COMPA $304.22 JIM BEHAN
06/14/2011 06/15/2011 NUCO2 01 OF 01 $75.92 JIM BEHAN
06/14/2011 06/15/2011 NUCO2 01 OF 01 $66.80 JIM BEHAN
06/14/2011 06/15/2011 NUCO2 01 OF 01 $115.55 JIM BEHAN
06/14/2011 06/15/2011 NUCO2 01 OF 01 $81.01 JIM BEHAN
06/14/2011 06/15/2011 STATE SUPPLY $952.08 JIM BEHAN
06/15/2011 06/16/2011 STATE SUPPLY ($600.00)JIM BEHAN
06/09/2011 06/13/2011 UNIFORMS UNLIMITED INC $65.00 MARKESE BENJAMIN
06/07/2011 06/08/2011 STREICHERS INC $103.99 BRIAN BIERDEMAN
06/07/2011 06/09/2011 EXTREMETACTICALDYNAMICS.C $79.31 BRIAN BIERDEMAN
06/03/2011 06/06/2011 IMBD SALES 00 OF 00 $40.45 OAKLEY BIESANZ
06/10/2011 06/13/2011 LAKESHORE LEARNING #41 ($4.27)OAKLEY BIESANZ
06/10/2011 06/13/2011 LAKESHORE LEARNING #41 $7.38 OAKLEY BIESANZ
06/15/2011 06/17/2011 ORGANIZE IT $59.86 OAKLEY BIESANZ
06/10/2011 06/13/2011 MENARDS 3059 $69.87 TROY BRINK
06/09/2011 06/10/2011 FEDEX 468839915029741 $42.01 SARAH BURLINGAME
06/13/2011 06/15/2011 OFFICE DEPOT #1090 $67.55 SARAH BURLINGAME
06/14/2011 06/16/2011 JIMMY JOHN'S # 574 - E $83.45 SARAH BURLINGAME
06/07/2011 06/08/2011 DICKEYS MN-222 $10.73 DAN BUSACK
06/14/2011 06/15/2011 CSSI NATCHEZ SHOOTERS $173.49 DAN BUSACK
06/14/2011 06/16/2011 FOX LABS INTERNATIONAL $1,132.28 DAN BUSACK
06/06/2011 06/07/2011 VZWRLSS*APOCC VISN $89.55 HEIDI CAREY
06/08/2011 06/09/2011 DIS*RADIO DISNEY-KDIZ $1,500.00 HEIDI CAREY
06/08/2011 06/09/2011 BANNERS.COM $83.20 HEIDI CAREY
06/09/2011 06/10/2011 LILLIE SUBURBAN NEWSPAPE $121.00 HEIDI CAREY
06/13/2011 06/14/2011 STARTRIBUNE ADV REMIT $376.00 HEIDI CAREY
06/08/2011 06/10/2011 RUTTGERS SUGAR LAKE L $125.00 NICHOLAS CARVER
06/13/2011 06/15/2011 THE HOME DEPOT 2801 $45.99 SCOTT CHRISTENSON
06/13/2011 06/15/2011 THE HOME DEPOT 2801 $36.97 SCOTT CHRISTENSON
06/07/2011 06/08/2011 FRATTALLONES WOODBURY AC $7.80 CHARLES DEAVER
06/09/2011 06/10/2011 G&K SERVICES 182 $74.46 CHARLES DEAVER
06/14/2011 06/16/2011 UNIFORMS UNLIMITED INC $17.08 RICHARD DOBLAR
06/01/2011 06/06/2011 TRI-STATE BOBCAT INC.$701.25 DOUG EDGE
06/09/2011 06/13/2011 THE HOME DEPOT 2801 $36.63 DOUG EDGE
06/10/2011 06/13/2011 GRUBERS POWER EQUIPMENT $35.34 DAVE EDSON
06/15/2011 06/16/2011 JOHN DEERE LANDSCAPES530 $49.16 DAVE EDSON
06/15/2011 06/16/2011 JOHN DEERE LANDSCAPES530 $7.08 DAVE EDSON
06/03/2011 06/06/2011 THE HOME DEPOT 2801 $54.49 ANDREW ENGSTROM
06/03/2011 06/06/2011 CUB FOODS #3123 $21.40 LARRY FARR
06/05/2011 06/06/2011 WM EZPAY $444.19 LARRY FARR
06/05/2011 06/06/2011 WM EZPAY $422.56 LARRY FARR
06/05/2011 06/07/2011 WM EZPAY $932.70 LARRY FARR
06/09/2011 06/13/2011 CUB FOODS #3123 SSS ($21.40)LARRY FARR
06/10/2011 06/13/2011 THE HOME DEPOT 2810 ($18.19)LARRY FARR
Packet Page Number 29 of 237
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 6-24-11 and 7-01-11
06/10/2011 06/13/2011 TARGET 00011858 $28.91 LARRY FARR
06/10/2011 06/13/2011 CINTAS #470 $79.64 LARRY FARR
06/15/2011 06/16/2011 CINTAS #470 $38.50 LARRY FARR
06/15/2011 06/16/2011 CINTAS #470 $40.21 LARRY FARR
06/16/2011 06/17/2011 ALS VACUUM&JANITORIAL SUP $186.76 LARRY FARR
06/16/2011 06/17/2011 MINNESOTA AIR OAKDALE $11.71 LARRY FARR
06/16/2011 06/17/2011 MENARDS 3022 $67.22 LARRY FARR
06/02/2011 06/06/2011 KEEFE CO PARKING $6.50 DAVID FISHER
06/15/2011 06/16/2011 CURTIS 1000 INC.$50.41 KAREN FORMANEK
06/08/2011 06/09/2011 IDU*PUBLIC SECTOR $404.78 MYCHAL FOWLDS
06/14/2011 06/14/2011 PAY FLOW PRO $59.95 MYCHAL FOWLDS
06/03/2011 06/06/2011 MICROSOFT TECH SUPPORT $259.00 NICK FRANZEN
06/03/2011 06/06/2011 IDU*PUBLIC SECTOR $12.07 NICK FRANZEN
06/04/2011 06/06/2011 IDU*PUBLIC SECTOR $720.76 NICK FRANZEN
06/04/2011 06/06/2011 IDU*PUBLIC SECTOR $272.94 NICK FRANZEN
06/06/2011 06/07/2011 BESTBUY.COM 00009944 $107.11 NICK FRANZEN
06/14/2011 06/14/2011 HP DIRECT-PUBLICSECTOR $197.11 NICK FRANZEN
06/16/2011 06/16/2011 AMAZON MKTPLACE PMTS $185.75 NICK FRANZEN
06/16/2011 06/17/2011 IDU*PUBLIC SECTOR $902.44 NICK FRANZEN
06/06/2011 06/08/2011 UNIFORMS UNLIMITED INC $219.00 ANTHONY GABRIEL
06/10/2011 06/13/2011 TWIN CITY HARDWARE HADLEY $38.46 CLARENCE GERVAIS
06/03/2011 06/06/2011 FEDEX 468839915029390 $8.54 JEAN GLASS
06/15/2011 06/17/2011 OFFICE DEPOT #1090 $111.20 JEAN GLASS
06/07/2011 06/09/2011 IN OUT AND STORES, INC $8.52 JANET M GREW HAYMAN
06/14/2011 06/15/2011 VZWRLSS*APOCC VISN $97.04 KAREN E GUILFOILE
06/08/2011 06/09/2011 HIRSHFIELDS ST PAUL CSC $396.23 MARK HAAG
06/07/2011 06/08/2011 HENRIKSEN ACE HARDWARE $2.54 GARY HINNENKAMP
06/09/2011 06/10/2011 HENRIKSEN ACE HARDWARE $26.75 GARY HINNENKAMP
06/16/2011 06/17/2011 JOHN DEERE LANDSCAPES530 $83.61 GARY HINNENKAMP
06/08/2011 06/09/2011 TARGET 00011858 $30.17 RON HORWATH
06/08/2011 06/09/2011 ELIFEGUARD INC.$123.09 RON HORWATH
06/08/2011 06/09/2011 THE LIFEGUARD STORE $43.85 RON HORWATH
06/08/2011 06/09/2011 THE LIFEGUARD STORE $7.15 RON HORWATH
06/08/2011 06/10/2011 THE HOME DEPOT 2801 $14.33 RON HORWATH
06/09/2011 06/10/2011 AMERICAN LIFEGUARD PROD $264.50 RON HORWATH
06/10/2011 06/13/2011 PRICE CHOPPER, INC $1,998.10 RON HORWATH
06/11/2011 06/13/2011 OFFICE MAX $25.71 RON HORWATH
06/14/2011 06/16/2011 STRAUSS SKATE AND BICY $556.25 RON HORWATH
06/08/2011 06/09/2011 RAINBOW FOODS 00088617 $21.71 ANN E HUTCHINSON
06/03/2011 06/06/2011 DALCO ENTERPRISES, INC $1,041.12 DAVID JAHN
06/10/2011 06/13/2011 OAKDALE RENTAL CENTER $264.79 DON JONES
06/16/2011 06/17/2011 MENARDS 3022 $24.07 DON JONES
06/07/2011 06/07/2011 COMCAST CABLE COMM $143.76 DUWAYNE KONEWKO
06/08/2011 06/09/2011 ROLAND LOZIER PIANO SVC $2,900.00 DUWAYNE KONEWKO
06/02/2011 06/06/2011 UNIFORMS UNLIMITED $1,204.27 DAVID KVAM
06/03/2011 06/06/2011 BEST BUY MHT 00000109 $37.49 DAVID KVAM
06/03/2011 06/06/2011 STREICHERS INC $170.96 DAVID KVAM
06/04/2011 06/06/2011 BILLS GUN SHOP & RANGE NO $400.00 DAVID KVAM
06/07/2011 06/08/2011 THOMSON WEST*TCD $266.81 DAVID KVAM
06/08/2011 06/10/2011 UNIFORMS UNLIMITED INC $34.63 DAVID KVAM
06/13/2011 06/13/2011 COMCAST CABLE COMM $34.00 DAVID KVAM
06/13/2011 06/15/2011 HEALTHEAST TRANSPORTATN $3,262.62 DAVID KVAM
06/14/2011 06/15/2011 ULTRA MAX $655.00 DAVID KVAM
06/15/2011 06/16/2011 SPARTAN PROMOTIONAL GRP $550.68 DAVID KVAM
06/07/2011 06/08/2011 TOTES/SUNWORLD 197 $32.05 TODD LANGNER
06/11/2011 06/13/2011 THE MENS WEARHOUSE #4109 $199.97 TODD LANGNER
06/11/2011 06/13/2011 STREICHERS INC $53.62 TODD LANGNER
Packet Page Number 30 of 237
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 6-24-11 and 7-01-11
06/09/2011 06/13/2011 L A POLICE GEAR INC ($22.49)JOHNNIE LU
06/05/2011 06/06/2011 WM EZPAY $192.56 STEVE LUKIN
06/10/2011 06/13/2011 ASPEN MILLS INC.($34.50)STEVE LUKIN
06/10/2011 06/13/2011 METRO FIRE $20.95 STEVE LUKIN
06/10/2011 06/13/2011 METRO FIRE $675.28 STEVE LUKIN
06/10/2011 06/13/2011 ALLSTATE SALES AND LEASIN $7.42 STEVE LUKIN
06/10/2011 06/13/2011 WW GRAINGER $56.82 STEVE LUKIN
06/14/2011 06/15/2011 EMERGENCY APPARATUS MAINT $428.79 STEVE LUKIN
06/02/2011 06/06/2011 OXYGEN SERVICE COMPANY $56.19 MARK MARUSKA
06/06/2011 06/08/2011 WM EZPAY $855.33 MARK MARUSKA
06/08/2011 06/09/2011 HIRSHFIELDS ST PAUL CSC $2,311.33 MARK MARUSKA
06/08/2011 06/09/2011 HENRIKSEN ACE HARDWARE $87.66 MARK MARUSKA
06/08/2011 06/10/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
06/08/2011 06/10/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
06/08/2011 06/10/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
06/08/2011 06/10/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
06/08/2011 06/10/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
06/08/2011 06/10/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
06/08/2011 06/10/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
06/08/2011 06/10/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
06/08/2011 06/10/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
06/08/2011 06/10/2011 ON SITE SANITATION INC $3.59 MARK MARUSKA
06/08/2011 06/10/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
06/08/2011 06/10/2011 ON SITE SANITATION INC $50.23 MARK MARUSKA
06/08/2011 06/10/2011 ON SITE SANITATION INC $100.46 MARK MARUSKA
06/08/2011 06/10/2011 ON SITE SANITATION INC $115.46 MARK MARUSKA
06/09/2011 06/10/2011 G&K SERVICES 182 $457.04 MARK MARUSKA
06/11/2011 06/13/2011 THE SALVATION ARMY 11 $10.46 ALESIA METRY
06/07/2011 06/08/2011 BOUND TREE MEDICAL LLC $1,767.20 MICHAEL MONDOR
06/07/2011 06/08/2011 BOUND TREE MEDICAL LLC $208.80 MICHAEL MONDOR
06/07/2011 06/08/2011 BOUND TREE MEDICAL LLC $151.20 MICHAEL MONDOR
06/15/2011 06/16/2011 BOUND TREE MEDICAL LLC $124.00 MICHAEL MONDOR
06/15/2011 06/17/2011 OFFICE MAX $25.26 MICHAEL MONDOR
06/16/2011 06/17/2011 N AMERICA RESCUE PRODUCT $374.00 MICHAEL MONDOR
06/09/2011 06/10/2011 PAKOR INC $217.63 SHELLY NEPHEW
06/08/2011 06/09/2011 FEDEX OFFICE #0617 $132.30 AMY NIVEN
06/09/2011 06/10/2011 G&K SERVICES 182 $1,590.27 AMY NIVEN
06/11/2011 06/13/2011 BATTERIES PLUS #31 $77.80 MICHAEL NYE
06/02/2011 06/06/2011 OFFICE DEPOT #1090 $57.90 MARY KAY PALANK
06/03/2011 06/06/2011 OFFICE DEPOT #1090 $38.49 MARY KAY PALANK
06/07/2011 06/09/2011 OFFICE DEPOT #1090 $123.14 MARY KAY PALANK
06/13/2011 06/15/2011 OFFICE DEPOT #1105 $269.57 MARY KAY PALANK
06/14/2011 06/16/2011 OFFICE DEPOT #1090 $76.96 MARY KAY PALANK
06/06/2011 06/07/2011 FRED PRYOR CAREERTRACK $80.00 CHRISTINE PENN
06/07/2011 06/08/2011 CUB FOODS, INC.$42.80 CHRISTINE PENN
06/08/2011 06/10/2011 PREMIER TABLE LINENS $85.31 CHRISTINE PENN
06/09/2011 06/10/2011 1000BULBS.COM $37.73 CHRISTINE PENN
06/03/2011 06/06/2011 THE HOME DEPOT 2801 $229.22 ROBERT PETERSON
06/05/2011 06/07/2011 THE HOME DEPOT 2801 $38.92 ROBERT PETERSON
06/10/2011 06/13/2011 PIONEER PRESS SUBSCRIPTI $124.54 WILLIAM J PRIEFER
06/02/2011 06/06/2011 TWIN CITIES TRANSPORT & R $160.69 STEVEN PRIEM
06/06/2011 06/08/2011 TOUSLEY FORD I27228006 $56.11 STEVEN PRIEM
06/06/2011 06/08/2011 TOUSLEY FORD I27228006 $296.64 STEVEN PRIEM
06/07/2011 06/09/2011 LIBSON TWIN CITY AUTO $118.55 STEVEN PRIEM
06/07/2011 06/09/2011 GOODYEAR AUTO SRV CT 6920 $88.36 STEVEN PRIEM
06/08/2011 06/09/2011 AUTO PLUS NO ST PAUL $86.99 STEVEN PRIEM
06/08/2011 06/09/2011 AMERICAN FASTENER AND SUP $34.06 STEVEN PRIEM
Packet Page Number 31 of 237
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 6-24-11 and 7-01-11
06/08/2011 06/10/2011 TOUSLEY FORD I27228006 $338.45 STEVEN PRIEM
06/09/2011 06/13/2011 WHEELCO BRAKE &SUPPLY $70.39 STEVEN PRIEM
06/10/2011 06/13/2011 TOUSLEY FORD I27228006 $27.12 STEVEN PRIEM
06/10/2011 06/13/2011 BAUER BUILT TIRE 18 $187.46 STEVEN PRIEM
06/13/2011 06/15/2011 BAUER BUILT TIRE 18 $564.74 STEVEN PRIEM
06/14/2011 06/15/2011 AUTO PLUS NO ST PAUL $3.77 STEVEN PRIEM
06/14/2011 06/15/2011 AUTO PLUS NO ST PAUL $26.77 STEVEN PRIEM
06/14/2011 06/15/2011 AUTO PLUS NO ST PAUL $86.51 STEVEN PRIEM
06/14/2011 06/15/2011 MACQUEEN EQUIPMENT INC $151.89 STEVEN PRIEM
06/14/2011 06/15/2011 ZEP SALES AND SERVICE $93.31 STEVEN PRIEM
06/14/2011 06/16/2011 TRI-STATE BOBCAT INC.$361.34 STEVEN PRIEM
06/15/2011 06/16/2011 AUTO PLUS NO ST PAUL $70.30 STEVEN PRIEM
06/15/2011 06/16/2011 AUTO PLUS NO ST PAUL $86.07 STEVEN PRIEM
06/15/2011 06/16/2011 AUTO PLUS NO ST PAUL $137.13 STEVEN PRIEM
06/15/2011 06/16/2011 PRO-TECH MARKEL SERVICES $135.00 STEVEN PRIEM
06/16/2011 06/17/2011 FACTORY MOTOR PARTS #19 $329.54 STEVEN PRIEM
06/16/2011 06/17/2011 FACTORY MOTOR PARTS #19 $593.07 STEVEN PRIEM
06/16/2011 06/17/2011 AUTO PLUS NO ST PAUL $12.59 STEVEN PRIEM
06/16/2011 06/17/2011 BOYER TRUCK PARTS $1,112.84 STEVEN PRIEM
06/16/2011 06/17/2011 BAUER BUILT TIRE 18 $386.66 STEVEN PRIEM
06/06/2011 06/08/2011 GARY L FISCHLER AND ASSOC $825.00 TERRIE RAMEAUX
06/08/2011 06/09/2011 MINNESOTA OCCUPATIONAL HE $89.00 TERRIE RAMEAUX
06/06/2011 06/07/2011 HILLYARD INC MINNEAPOLIS $1,211.42 MICHAEL REILLY
06/16/2011 06/17/2011 HILLYARD INC MINNEAPOLIS $1,197.93 MICHAEL REILLY
06/04/2011 06/06/2011 TARGET 00011858 $52.63 AUDRA ROBBINS
06/07/2011 06/08/2011 ST. PAUL SAINTS $560.00 AUDRA ROBBINS
06/08/2011 06/09/2011 TARGET 00006197 $99.27 AUDRA ROBBINS
06/08/2011 06/09/2011 WALMART.COM $387.84 AUDRA ROBBINS
06/09/2011 06/13/2011 SPORTS AUTHORI00007013 $54.91 AUDRA ROBBINS
06/13/2011 06/14/2011 TARGET 00011858 $99.98 AUDRA ROBBINS
06/15/2011 06/17/2011 PUMP IT UP - EDEN PRAIRIE $286.00 AUDRA ROBBINS
06/13/2011 06/14/2011 MENARDS 3059 $21.39 ROBERT RUNNING
06/13/2011 06/15/2011 THE HOME DEPOT 2801 $4.97 ROBERT RUNNING
06/14/2011 06/16/2011 OAKDALE RENTAL CENTER $207.82 ROBERT RUNNING
06/15/2011 06/17/2011 MILLS FLEET FARM #2,700 $78.78 ROBERT RUNNING
06/06/2011 06/07/2011 T-MOBILE.COM*PAYMENT $38.57 DEB SCHMIDT
06/03/2011 06/06/2011 ANCHOR SCIENTIFIC INC $261.75 SCOTT SCHULTZ
06/06/2011 06/07/2011 FLEXIBLE PIPE TOOL CO $302.19 SCOTT SCHULTZ
06/09/2011 06/10/2011 CHIPOTLE 0224 $30.00 ANDREA SINDT
06/09/2011 06/13/2011 UNIFORMS UNLIMITED INC ($35.99)JOSEPH STEINER
06/13/2011 06/15/2011 STRAUSS SKATE AND BICY $2,389.50 JAMES TAYLOR
06/13/2011 06/15/2011 STRAUSS SKATE AND BICY $96.00 JAMES TAYLOR
06/09/2011 06/13/2011 OAKDALE RENTAL CENTER $175.69 TODD TEVLIN
06/10/2011 06/13/2011 UNIFORMS UNLIMITED INC $59.99 PAUL THIENES
06/10/2011 06/13/2011 UNIFORMS UNLIMITED INC $135.73 DAVID J THOMALLA
TOTAL $55,777.79
Packet Page Number 32 of 237
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 6-24-11 and 7-01-11
CHECK #CHECK DATE EMPLOYEE NAME
06/24/11 NEPHEW, JOHN 416.42
06/24/11 ROSSBACH, WILLIAM 473.15
06/24/11 KOPPEN, MARVIN 416.42
06/24/11 LLANAS, JAMES 416.42
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
AMOUNT
06/24/11 JUENEMANN, KATHLEEN 416.42
06/24/11 KANTRUD, HUGH 184.62
06/24/11 CHRISTENSON, SCOTT 2,102.73
06/24/11 ANTONEN, JAMES 5,300.00
06/24/11 BURLINGAME, SARAH 1,979.40
06/24/11 STRAUTMANIS, MARIS 142.00
06/24/11 AHL, R. CHARLES 4,958.72
06/24/11 RAMEAUX, THERESE 3,030.67
06/24/11 BAUMAN, GAYLE 4,014.97
06/24/11 KARIS, DYLAN 874.50
06/24/11 HENNING, KARISSA 92.30
06/24/11 FARR, LARRY 2,885.65
06/24/11 JAHN, DAVID 2,041.73
06/24/11 KELSEY, CONNIE 2,569.23
06/24/11 RUEB, JOSEPH 2,493.80
06/24/11 DEBILZAN, JUDY 1,270.60
06/24/11 JACKSON, MARY 2,142.96
06/24/11 FORMANEK, KAREN 1,849.37
06/24/11 ANDERSON, CAROLE 1,225.86
06/24/11 SCHMIDT, DEBORAH 2,719.20
06/24/11 SPANGLER, EDNA 1,102.63
06/24/11 KROLL, LISA 1,655.93
06/24/11 NEPHEW, MICHELLE 1,620.25
06/24/11 CAREY, HEIDI 2,005.19
06/24/11 GUILFOILE, KAREN 4,176.43
06/24/11 OSTER, ANDREA 1,886.77
06/24/11 RICHTER, CHARLENE 889.77
06/24/11 MECHELKE, SHERRIE 1,107.69
06/24/11 MOY, PAMELA 1,107.69
06/24/11 CORTESI, LUANNE 1,173.28
06/24/11 LARSON, MICHELLE 1,758.15
06/24/11 PALANK, MARY 1,886.77
06/24/11 POWELL, PHILIP 2,903.66
06/24/11 CORCORAN, THERESA 1,882.15
06/24/11 KVAM, DAVID 4,188.29
06/24/11 SCHOENECKER, LEIGH 1,349.50
06/24/11 WEAVER, KRISTINE 2,288.55
06/24/11 ALDRIDGE, MARK 3,172.28
06/24/11 BAKKE, LONN 2,968.17
06/24/11 YOUNG, TAMELA 1,882.15
06/24/11 ABEL, CLINT 3,139.96
06/24/11 SVENDSEN, JOANNE 2,081.79
06/24/11 THOMALLA, DAVID 4,936.26
06/24/11 BOHL, JOHN 3,227.66
06/24/11 BUSACK, DANIEL 4,170.69
06/24/11 BENJAMIN, MARKESE 2,786.69
06/24/11 BIERDEMAN, BRIAN 3,813.08
06/24/11 BARTZ, PAUL 3,385.68
06/24/11 BELDE, STANLEY 3,172.28
06/24/11 COFFEY, KEVIN 2,869.16
Packet Page Number 33 of 237
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 6-24-11 and 7-01-11
06/24/11 DUGAS, MICHAEL 4,060.37
06/24/11 ERICKSON, VIRGINIA 3,112.67
06/24/11 DEMULLING, JOSEPH 2,873.53
06/24/11 DOBLAR, RICHARD 3,886.81
06/24/11 CROTTY, KERRY 3,575.20
06/24/11 GABRIEL, ANTHONY 3,401.32
06/24/11 HAWKINSON JR, TIMOTHY 2,785.00
06/24/11 FRASER, JOHN 3,282.47
06/24/11 FRITZE, DEREK 3,737.89
06/24/11 FLOR, TIMOTHY 2,502.73
06/24/11 FORSYTHE, MARCUS 1,895.18
06/24/11 KONG, TOMMY 2,842.94
06/24/11 KREKELER, NICHOLAS 862.96
06/24/11 JOHNSON, KEVIN 5,040.30
06/24/11 KALKA, THOMAS 913.08
06/24/11 HER, PHENG 2,501.30
06/24/11 HIEBERT, STEVEN 3,322.41
06/24/11 LYNCH, KATHERINE 2,132.89
06/24/11 MARINO, JASON 2,842.94
06/24/11 LANGNER, TODD 3,005.32
06/24/11 LU, JOHNNIE 2,842.94
06/24/11 KROLL, BRETT 2,961.11
06/24/11 LANGNER, SCOTT 3,293.35
06/24/11 OLSON, JULIE 2,901.07
06/24/11 PARKER, JAMES 1,895.18
06/24/11 METRY, ALESIA 4,824.60
06/24/11 NYE, MICHAEL 3,688.46
06/24/11 MARTIN, JERROLD 3,001.43
06/24/11 MCCARTY, GLEN 2,975.01
06/24/11 SYPNIEWSKI, WILLIAM 2,785.00
06/24/11 SZCZEPANSKI, THOMAS 3,049.78
06/24/11 SHORTREED, MICHAEL 4,060.51
06/24/11 STEINER, JOSEPH 2,964.76
06/24/11 REZNY, BRADLEY 3,364.97
06/24/11 RHUDE, MATTHEW 2,952.09
06/24/11 WENZEL, JAY 2,842.94
06/24/11 XIONG, KAO 3,013.55
06/24/11 THIENES, PAUL 4,764.79
06/24/11 TRAN, JOSEPH 2,955.28
06/24/11 TAUZELL, BRIAN 2,534.93
06/24/11 THEISEN, PAUL 3,278.48
06/24/11 BASSETT, BRENT 147.00
06/24/11 BAUMAN, ANDREW 2,676.26
06/24/11 ARKSEY, CHARLES 357.00
06/24/11 BAHL, DAVID 147.00
06/24/11 ACOSTA, MARK 261.00
06/24/11 ANDERSON, BRIAN 339.00
06/24/11 CAPISTRANT, JOHN 150.00
06/24/11 CRAWFORD, RAYMOND 405.00
06/24/11 BRESIN, ROBERT 306.00
06/24/11 CAPISTRANT, JACOB 300.00
06/24/11 BOURQUIN, RON 792.00
06/24/11 BRADBURY, RYAN 216.00
06/24/11 FOSSUM, ANDREW 2,785.36
06/24/11 HALE, JOSEPH 248.50
06/24/11 EVERSON, PAUL 3,111.99
06/24/11 FASULO, WALTER 187.50
06/24/11 DAWSON, RICHARD 3,011.15
06/24/11 DIERICH, REBECCA 300.00
06/24/11 HUTCHINSON, JAMES 385.00
06/24/11 HENDRICKSON, NICHOLAS 2,383.02
06/24/11 HERLUND, RICK 300.00
06/24/11 HALWEG, JODI 3,183.90
06/24/11 HEFFERNAN, PATRICK 371.00
Packet Page Number 34 of 237
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 6-24-11 and 7-01-11
06/24/11 IMM, TRACY 333.00
06/24/11 KERSKA, JOSEPH 462.00
06/24/11 KONDER, RONALD 474.00
06/24/11 KANE, ROBERT 724.50
06/24/11 KARRAS, JAMIE 354.00
06/24/11 JOHNSON, JAMES 637.00
06/24/11 JONES, JONATHAN 252.00
06/24/11 MILLER, NICHOLAS 186.00
06/24/11 MONDOR, MICHAEL 3,089.18
06/24/11 LOCHEN, MICHAEL 592.00
06/24/11 MELLEN, CHRISTOPHER 321.00
06/24/11 KUBAT, ERIC 2,336.52
06/24/11 LINDER, TIMOTHY 2,600.26
06/24/11 NOWICKI, PAUL 261.00
06/24/11 OLSON, JAMES 2,676.26
06/24/11 NIELSEN, KENNETH 204.00
06/24/11 NOVAK, JEROME 3,037.06
06/24/11 MONSON, PETER 276.00
06/24/11 MORGAN, JEFFERY 383.50
06/24/11 PLACE, ANDREA 2,553.32
06/24/11 POWERS, KENNETH 711.00
06/24/11 PETERSON, MARK 84.00
06/24/11 PETERSON, ROBERT 2,907.37
06/24/11 OPHEIM, JOHN 59.50
06/24/11 PACHECO, ALPHONSE 345.00
06/24/11 RODRIGUEZ, ROBERTO 135.00
06/24/11 SCHULTZ, JEROME 243.00
06/24/11 REYNOSO, ANGEL 300.00
06/24/11 RICE, CHRISTOPHER 435.00
06/24/11 RAINEY, JAMES 684.00
06/24/11 RAVENWALD, CORINNE 282.00
06/24/11 GERVAIS-JR, CLARENCE 3,867.86
06/24/11 LUKIN, STEVEN 4,475.33
06/24/11 SVENDSEN, RONALD 2,902.16
06/24/11 WHITE, JOEL 12.00
06/24/11 SEDLACEK, JEFFREY 2,648.38
06/24/11 STREFF, MICHAEL 2,760.19
06/24/11 BRINK, TROY 2,288.55
06/24/11 BUCKLEY, BRENT 2,909.91
06/24/11 NIVEN, AMY 1,411.62
06/24/11 PRIEFER, WILLIAM 2,713.17
06/24/11 ZWIEG, SUSAN 2,234.17
06/24/11 KNUTSON, LOIS 1,996.55
06/24/11 MEISSNER, BRENT 1,896.55
06/24/11 NAGEL, BRYAN 3,408.40
06/24/11 HAMRE, MILES 1,440.00
06/24/11 JONES, DONALD 2,141.35
06/24/11 DEBILZAN, THOMAS 2,125.35
06/24/11 EDGE, DOUGLAS 2,494.08
06/24/11 BURLINGAME, NATHAN 2,006.40
06/24/11 DUCHARME, JOHN 2,713.97
06/24/11 SETNES, SAMUEL 1,120.00
06/24/11 TEVLIN, TODD 2,155.35
06/24/11 OSWALD, ERICK 2,477.93
06/24/11 RUNNING, ROBERT 2,333.35
06/24/11 KUMMER, STEVEN 3,277.79
06/24/11 LINDBLOM, RANDAL 2,713.97
06/24/11 JAROSCH, JONATHAN 3,097.07
06/24/11 KREGER, JASON 3,093.61
06/24/11 ENGSTROM, ANDREW 2,459.78
06/24/11 JACOBSON, SCOTT 2,413.61
06/24/11 ZIEMAN, SCOTT 1,114.70
06/24/11 LOVE, STEVEN 3,281.22
06/24/11 THOMPSON, MICHAEL 4,028.29
Packet Page Number 35 of 237
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 6-24-11 and 7-01-11
06/24/11 EDSON, DAVID 2,170.59
06/24/11 GUNDERSON, ANDREW 1,118.00
06/24/11 KONEWKO, DUWAYNE 4,390.46
06/24/11 NAUGHTON, TYLER 880.00
06/24/11 NORDQUIST, RICHARD 2,127.66
06/24/11 MARUSKA, MARK 3,183.11
06/24/11 NAUGHTON, JOHN 2,125.35
06/24/11 HELMER, JACOB 800.00
06/24/11 HINNENKAMP, GARY 2,138.46
06/24/11 HAYMAN, JANET 1,380.59
06/24/11 HUTCHINSON, ANN 2,622.79
06/24/11 DEAVER, CHARLES 763.56
06/24/11 GERNES, CAROLE 252.01
06/24/11 SCHINDELDECKER, JAMES 2,129.97
06/24/11 BIESANZ, OAKLEY 1,646.36
06/24/11 OLSON, ERICA 1,038.07
06/24/11 SINDT, ANDREA 2,013.80
06/24/11 GAYNOR, VIRGINIA 3,211.95
06/24/11 BEHM, LOIS 48.75
06/24/11 SOUTTER, CHRISTINE 685.15
06/24/11 WACHAL, KAREN 854.68
06/24/11 BRASH, JASON 2,259.75
06/24/11 CARVER, NICHOLAS 3,211.95
06/24/11 FINWALL, SHANN 3,202.15
06/24/11 MARTIN, MICHAEL 2,606.15
06/24/11 THOMPSON, DEBRA 752.86
06/24/11 EKSTRAND, THOMAS 3,800.52
06/24/11 BETHEL III, CHARLES 138.13
06/24/11 BJORK, BRANDON 635.25
06/24/11 WELLENS, MOLLY 1,628.03
06/24/11 BERGER, STEPHANIE 489.26
06/24/11 FISHER, DAVID 3,778.99
06/24/11 SWAN, DAVID 2,738.95
06/24/11 RYCHLICKI, NICHOLE 189.75
06/24/11 SCHALLER, SCOTT 282.19
06/24/11 ROBBINS, AUDRA 2,847.74
06/24/11 ROBBINS, CAMDEN 85.25
06/24/11 JANASZAK, MEGHAN 1,044.63
06/24/11 KOHLMAN, JENNIFER 142.50
06/24/11 HAAG, MARK 2,288.55
06/24/11 KLOOZ, AUSTIN 920.00
06/24/11 ADAMS, DAVID 1,370.81
06/24/11 GERMAIN, DAVID 2,134.59
06/24/11 TAYLOR, JAMES 2,466.23
06/24/11 THOMFORDE, FAITH 1,533.02
06/24/11 EVANS, CHRISTINE 1,302.82
06/24/11 GADOW, ANNA 192.99
06/24/11 BRENEMAN, NEIL 1,626.58
06/24/11 CRAWFORD - JR, RAYMOND 768.02
06/24/11 SCHULTZ, SCOTT 2,914.49
06/24/11 ANZALDI, MANDY 1,262.22
06/24/11 HOFMEISTER, TIMOTHY 340.75
06/24/11 KULHANEK-DIONNE, ANN 446.63
06/24/11 HER, PETER 433.10
06/24/11 HOFMEISTER, MARY 1,068.45
06/24/11 GLASS, JEAN 2,103.68
06/24/11 HANSEN, LORI 3,057.86
06/24/11 STARK, SUE 173.44
06/24/11 VANG, KAY 153.38
06/24/11 PENN, CHRISTINE 2,199.26
06/24/11 SHERRILL, CAITLIN 635.85
06/24/11 OLSON, SANDRA 28.00
06/24/11 PELOQUIN, PENNYE 601.26
06/24/11 VUE, LOR PAO 206.13
Packet Page Number 36 of 237
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06/24/11 ANDERSON, JUSTIN 375.35
06/24/11 ANDERSON, MAXWELL 343.90
06/24/11 AICHELE, MEGAN 188.00
06/24/11 ANDERSON, JOSHUA 306.65
06/24/11 ZIELINSKI, JUDY 142.45
06/24/11 CAMPBELL, JESSICA 2,154.38
06/24/11 CRANDALL, KRISTA 130.24
06/24/11 BUCKLEY, BRITTANY 293.80
06/24/11 BUTLER, ANGELA 51.00
06/24/11 BAUDE, SARAH 73.00
06/24/11 BRUSOE, AMY 114.56
06/24/11 FIERRO WESTBERG, MELINDA 456.75
06/24/11 FLACKEY, MAUREEN 143.37
06/24/11 EKSTRAND, DANIEL 95.55
06/24/11 ERICKSON-CLARK, CAROL 49.00
06/24/11 DEMPSEY, BETH 227.25
06/24/11 DUNN, RYAN 1,072.44
06/24/11 HANSEN, HANNAH 146.46
06/24/11 HEINRICH, SHEILA 258.00
06/24/11 GRAY, MEGAN 69.83
06/24/11 GRUENHAGEN, LINDA 229.10
06/24/11 FONTAINE, KIM 353.50
06/24/11 GIPPLE, TRISHA 174.01
06/24/11 JOYER, ANTHONY 74.00
06/24/11 JOYER, JENNA 145.81
06/24/11 JOHNSON, BARBARA 234.50
06/24/11 JOHNSON, JAMES 88.00
06/24/11 HOLMBERG, LADONNA 854.50
06/24/11 HORWATH, RONALD 2,589.01
06/24/11 LAMSON, ELIANA 126.00
06/24/11 MCCANN, NATALIE 57.00
06/24/11 KRONHOLM, KATHRYN 1,137.01
06/24/11 LAMEYER, ZACHARY 168.03
06/24/11 KOHLER, ROCHELLE 72.00
06/24/11 KOLLER, NINA 345.90
06/24/11 RICHTER, DANIEL 75.60
06/24/11 RONNING, ISAIAH 154.00
06/24/11 PROESCH, ANDY 749.46
06/24/11 QUANT, JENNA 14.40
06/24/11 MCCORMACK, MELISSA 108.41
06/24/11 NADEAU, KELLY 172.93
06/24/11 SJERVEN, BRENDA 72.00
06/24/11 SKUNES, KELLY 261.50
06/24/11 SCHREINER, MICHELLE 197.60
06/24/11 SCHUNEMAN, GREGORY 351.12
06/24/11 RONNING, ZACCEUS 18.25
06/24/11 SCHREIER, ROSEMARIE 148.00
06/24/11 TRUE, ANDREW 30.28
06/24/11 TUPY, HEIDE 68.70
06/24/11 TAYLOR, JASON 30.38
06/24/11 TREPANIER, TODD 440.00
06/24/11 SMITH, ANN 162.40
06/24/11 SMITLEY, SHARON 259.00
06/24/11 WILLIAMS, KRISTINE 156.76
06/24/11 WOLFGRAM, MARY 498.55
06/24/11 WEDES, CARYL 99.00
06/24/11 WEEVER, NAOMI 47.13
06/24/11 TUPY, MARCUS 261.25
06/24/11 WARNER, CAROLYN 264.00
06/24/11 HITE, ANDREA 180.00
06/24/11 DANIEL, BREANNA 353.25
06/24/11 GIERNET, ASHLEY 9.00
06/24/11 WOLFGRAM, TERESA 44.00
06/24/11 BOSLEY, CAROL 115.20
Packet Page Number 37 of 237
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9984504
9984509
9984510
9984511
9984512
9984513
9984514
9984515
9984516
9984517
9984518
9984519
9984520
9984521
9984522
9984523
9984524
9984525
9984526
9984527
9984528
06/24/11 LANGER, KAYLYN 77.25
06/24/11 FULFORD, ZAHKIYA 130.50
06/24/11 JOHNSON, JUSTIN 191.25
06/24/11 COLEMAN, PATRICK 172.50
06/24/11 DOUGLASS, TOM 1,320.90
06/24/11 ZAGER, LINNEA 252.50
06/24/11 BEHAN, JAMES 1,918.06
06/24/11 SCHULZE, KEVIN 480.00
06/24/11 THOMPSON, BENJAMIN 370.13
06/24/11 PRINS, KELLY 1,255.65
06/24/11 REILLY, MICHAEL 1,915.75
06/24/11 LONETTI, JAMES 456.00
06/24/11 MALONEY, SHAUNA 202.50
06/24/11 PRIEM, STEVEN 2,390.15
06/24/11 WOEHRLE, MATTHEW 2,189.21
06/24/11 ZIELINSKI, JESSICA 125.06
06/24/11 AICHELE, CRAIG 2,187.59
06/24/11 VANG, PETER 164.94
06/24/11 XIONG, NAO 119.63
06/24/11 MELLEN, RICHARD 228.00
06/24/11 WYSE, ROBERT 288.00
06/24/11 FRANZEN, NICHOLAS 2,509.90
06/10/11 JONES, DONALD 2,135.35
06/24/11 BERGO, CHAD 2,651.63
06/24/11 FOWLDS, MYCHAL 3,469.86
06/24/11 TURI, EMILY 248.00
06/24/11 VUKICH, CANDACE 72.50
06/24/11 MARTIN, ARIELLE 160.81
06/24/11 MUELLNER, CHADD 247.50
06/24/11 GERMAIN, BRADY 194.00
06/24/11 MALLET, AMANDA 284.63
06/24/11 NORTHOUSE, KATHERINE 25.38
06/24/11 PIEPER, THEODORE 87.50
06/24/11 MCLAURIN, CHRISTOPHER 12.90
06/24/11 MCMAHON, MICHAEL 55.13
06/24/11 DIONNE, DANIELLE 129.33
06/24/11 FLUEGEL, LARISSA 203.08
521,248.46
06/24/11 PENN, CAYLA 141.75
06/24/11 STEFFEN, MICHAEL 87.00
06/24/11 SCHMIDT, EMILY 239.89
06/24/11 WEINHAGEN, SHELBY 183.08
06/24/11 RESENDIZ, LORI 413.44
06/24/11 ROSTRON, ROBERT 486.20
Packet Page Number 38 of 237
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 6-24-11 and 7-01-11
Check Description Amount
84640 00983 LEASE PMT 06/15 - 07/15 1,137.15
84641 02464 FUNDS FOR ATMS 8,000.00
84642 02464 FUNDS FOR ATMS 20,000.00
84643 00157 PROJ 10-14 ENGINEERING FEES 5,282.76
84644 02728 PROJ 09-04 PROF SRVS THRU 5/31 18,384.35
02728 PROJ 09-08 PROF SRVS THRU 5/31 14,350.85
02728 PROJ 10-09 PROF SRVS THRU 5/31 5,502.60
02728 PROJ 10-20 PROF SRVS THRU 5/31 2,233.95
84645 01337 FLEET SUPPORT/MESB FEE - MAY 560.00
84646 01463 MCC MASSAGES - MAY 16-31 1,258.00
84647 02274 SPRINT SRVS 5/15 - 6/14 6,567.69
84648 01574 PROJ 10-14 WESTERN HILLS PARTPMT#2 342,853.77
84649 01190 ELECTRIC & GAS UTILITY 26,263.94
84650 03421 SKATE CAMP INSTRUCTION FEES 1,152.00
84651 02394 REFUND FOR TRANS MEDIC PATIENT 1,271.94
84652 04848 MONTHLY PREMIUM - JULY 245.40
84653 04260 REFUND FOR TRANS MEDIC PATIENTS 302.64
84654 00258 ESCROW RELEASE 2553 DAHL AVE 5,037.95
84655 02929 LTC MONTHLY PREMIUM - JULY 479.54
84656 00309 PROJ 09-04 ENGINEERING TESTING 404.76
84657 03619 PROJ 10-14 TELEVISING 340.00
03619 PROJ 10-14 TELEVISING 170.00
84658 00103 CHANNEL POST - SIGN INSTALLATION 1,909.86
84659 01906 REIMB FOR SAFETY BOOTS 6/27 119.95
84660 00462 SIREN REPAIR 877.09
84661 00003 ESCROW REL D FIERST 1041 DENNIS 1,000.00
84662 00003 ESCROW REL ANDERSON 1667 STERLING 1,000.00
84663 00003 ESCROW SUSSEL CORP 2057 DULUTH 100.00
84664 04572 ROOF REPAIRS AT NATURE CENTER 2,402.00
84665 04440 10% OF CASH FORFEITURE CN#10-003-666 822.50
84666 00550 PLEASANT VIEW TIRE SWING PARTS 372.60
84667 04898 RAINBARREL DEMO NC 5/26 & 6/8 150.00
84668 00644 MONTHLY PREMIUM - JULY 11,099.69
84669 04376 UPGRADE FOR ATTENDEE SPREADSHEET 90.00
84670 03808 REIMB RECORDING FEES, LEGAL EXP 2,368.16
84671 00891 MAMA MEETING 06/09 20.00
84672 03818 MONTHLY PREMIUM - JULY 143,278.14
84673 01085 MONTHLY PREMIUM - JULY 3,708.30
84674 01126 MONTHLY PREMIUM - JULY 448.00
84675 04793 WELLNESS PROG SEMINAR SUGAR 100.00
84676 04144 PROJ 10-14 PERMIT FEES 90.00
84677 01175 FIBER OPTIC ACCESS CHARGES - JUNE 1,000.00
84678 02300 SPECIALITY KEYS FOR GARAGE DOOR PD 8.12
84679 00001 REFUND R BERAN SEWER REPAIR 619.40
84680 00001 REFUND M THORNBERG TRANS MEDIC 618.00
84681 00001 REFUND M JANDL MEMBERSHIP CHANGE 107.13
84682 00001 REFUND S NELSON CORP DISCOUNT 91.11
84683 00001 REFUND C STUTSMAN MEDICA BENEFIT 80.00
84684 00001 A SMITH AWARDED FEES CN#10004059 75.00
84685 00001 REFUND J EWALD FLOWERS PLAYCREST 61.51
84686 00001 REFUND D YARBROUGH UCARE BENEFIT 30.00
84687 04276 INSTRUCTOR FEE 5/5 - 5/26 64.00
84688 04829 REIMB FOR TUITION & BOOKS 5/10-7/12 1,840.25
06/28/2011 US BANK
07/01/2011 US BANK
07/05/2011 BARR ENGINEERING CO
Check Register
City of Maplewood
07/01/2011
Date Vendor
06/27/2011 METRO SALES INC
07/05/2011 KIMLEY-HORN & ASSOCIATES INC
07/05/2011 RAMSEY COUNTY-PROP REC & REV
07/05/2011 SISTER ROSALIND GEFRE
07/05/2011 KIMLEY-HORN & ASSOCIATES INC
07/05/2011 KIMLEY-HORN & ASSOCIATES INC
07/05/2011 KIMLEY-HORN & ASSOCIATES INC
07/05/2011 3RD LAIR SKATEPARK
07/05/2011 ACCENT
07/05/2011 AVESIS
07/05/2011 SPRINT
07/05/2011 T.A. SCHIFSKY & SONS, INC
07/05/2011 XCEL ENERGY
07/05/2011 COMMISSIONER OF TRANSPORTATION
07/05/2011 DRAIN KING INC
07/05/2011 DRAIN KING INC
07/05/2011 BLUE CROSS BLUE SHIELD OF MN
07/05/2011 CARDINAL HOMEBUILDERS INC
07/05/2011 CNAGLAC
07/05/2011 ESCROW REFUND
07/05/2011 ESCROW REFUND
07/05/2011 ESCROW REFUND
07/05/2011 EARL F ANDERSON INC
07/05/2011 DAVE EDSON
07/05/2011 EMBEDDED SYSTEMS, INC.
07/05/2011 JULIE A GILBERTSON
07/05/2011 HEALTHPARTNERS
07/05/2011 ICBITS, LLC
07/05/2011 ETTEL & FRANZ
07/05/2011 PAT FLEMING
07/05/2011 GAMETIME
07/05/2011 MN LIFE INSURANCE
07/05/2011 MN NCPERS LIFE INSURANCE
07/05/2011 LYNN K. MUNSON
07/05/2011 ALAN H. KANTRUD
07/05/2011 M A M A
07/05/2011 MEDICA
07/05/2011 ONE TIME VENDOR
07/05/2011 ONE TIME VENDOR
07/05/2011 ONE TIME VENDOR
07/05/2011 MINNESOTA DEPT. OF NATURAL RESOUR
07/05/2011 CITY OF NORTH ST PAUL
07/05/2011 OAKDALE LOCKSMITHS
07/05/2011 ONE TIME VENDOR
07/05/2011 ONE TIME VENDOR
07/05/2011 PARTNERS IN EDUCATION INC
07/05/2011 ONE TIME VENDOR
07/05/2011 ONE TIME VENDOR
07/05/2011 ONE TIME VENDOR
07/05/2011 CHRISTIE PENN
Packet Page Number 39 of 237
S:\FINANCE\APPROVAL OF CLAIMS\2011\AprClms 6-24-11 and 7-01-11
84688 04829 REIMB FOR TUITION & BOOKS 5/16-6/17 990.07
84689 01254 MDSE FOR RESALE 543.97
84690 01284 BUSINESS REPLY - ELECTION RETURNS 2,000.00
84691 00396 TRASFER TITLES FORFEITED VEHICLES 40.00
84692 03271 SIDING PREP FOR SOLAR PANEL PROJ 9,635.00
03271 SIDING PREP FOR SOLAR PANEL PROJ 350.41
84693 01345 20% OF CASH FORFEITURE CN#10-003-666 1,645.00
84694 01341 FIREFIGHTERS TRAINING-CERTIFICATION 5,400.00
84695 04899 REIMB FOR SILVER SNEAKER TRAINING 100.00
84696 04787 ENTERTAINMENT FOR TASTE OF MW 1,300.00
84697 01418 VENDING MACHINE SUPPLIES 288.71
01418 MDSE FOR RESALE 217.40
01418 DAY CAMP SUPPLIES 144.46
01418 MDSE FOR RESALE 141.47
01418 SUPPLIES FOR CITY COUNCIL 93.84
01418 PROGRAM SUPPLIES 56.16
01418 MDSE FOR RESALE 21.78
84698 01836 PRINTING SERVICES 7,673.54
84699 00198 WATER UTILITY 1,880.34
00198 KENNARD IRRIGATION 87.71
84700 01565 ELGIN STREET SWEEPER PARTS 694.69
84701 03598 REIMB FOR GUN & HOLSTER 6/27 458.19
84702 01649 T650 BOBCAT COMPACT TRACK LOADER P 5,343.75
84703 00529 LTD PLAN 4043120-2 - JULY 3,155.36
00529 STD PLAN 4043120-1 - JULY 2,232.45
84704 01764 TENNIS INSTRUCTION 1,012.50
07/05/2011 POSTMASTER
07/05/2011 DEPT OF PUBLIC SAFETY
07/05/2011 R J MARCO CONSTRUCTION INC
07/05/2011 CHRISTIE PENN
07/05/2011 PEPSI-COLA COMPANY
07/05/2011 LORI RESENDIZ
07/05/2011 RICHARD ALAN PRODUCTIONS
07/05/2011 SAM'S CLUB DIRECT
07/05/2011 R J MARCO CONSTRUCTION INC
07/05/2011 RAMSEY COUNTY
07/05/2011 RAMSEY CTY FIRE CHIEFS ASSN
07/05/2011 SAM'S CLUB DIRECT
07/05/2011 SAM'S CLUB DIRECT
07/05/2011 SAM'S CLUB DIRECT
07/05/2011 SAM'S CLUB DIRECT
07/05/2011 SAM'S CLUB DIRECT
07/05/2011 SAM'S CLUB DIRECT
07/05/2011 SWEEPER SERVICES
07/05/2011 PAUL THEISEN
07/05/2011 TRI-STATE BOBCAT, INC.
07/05/2011 CITY OF ST PAUL
07/05/2011 ST. PAUL REGIONAL WATER SRVS
07/05/2011 ST. PAUL REGIONAL WATER SRVS
681,856.9065Checks in this report.
07/05/2011 UNION SECURITY INSURANCE CO
07/05/2011 UNION SECURITY INSURANCE CO
07/05/2011 TOM WESTLING
Packet Page Number 40 of 237
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Transmitted Settlement
Date Date Payee Description Amount
6/22/2011 6/27/2011 P.E.R.A.P.E.R.A.87,907.72
6/22/2011 6/27/2011 U.S. Treasurer Federal Payroll Tax 97,258.97
6/24/2011 6/27/2011 MN State Treasurer Drivers License/Deputy Registrar 11,935.37
6/22/2011 6/28/2011 Labor Unions Union Dues 3,765.02
6/22/2011 6/28/2011 MidAmerica - ING HRA Flex plan 13,358.12
6/22/2011 6/28/2011 MN State Treasurer State Payroll Tax 21,064.48
6/27/2011 6/28/2011 MN State Treasurer Drivers License/Deputy Registrar 19,890.63
6/28/2011 6/29/2011 MN State Treasurer Drivers License/Deputy Registrar 28,339.61
6/29/2011 6/30/2011 MN State Treasurer Drivers License/Deputy Registrar 30,814.55
6/30/2011 7/1/2011 MN State Treasurer Drivers License/Deputy Registrar 33,105.43
TOTAL 347,439.90
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 41 of 237
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Chuck Ahl, Assistant City Manager
Bill Priefer, Public Works Operations Analyst/Recycling Coordinator
SUBJECT: Spring 2011 Clean-up Event Summary
DATE: June 22, 2011
INTRODUCTION
The Spring Clean-up Event was held on April 30, 2011 at Aldrich Arena. The following summarizes the
event.
BACKGROUND
Attendance for the Spring 2011 Clean-up Event was down 28% compared to the Spring 2010 Clean-up
Event. Two hundred and seventy-six residents disposed of an assortment of trash, tires, appliances, TV’s
and other e-waste, while three hundred and eighty-two residents participated in the Spring 2010 Clean-up
Event. The amount of e-waste collected was down 20% from 14,868 pounds in Spring of 2010 to 12,007
pounds this spring. This was considerably less e-waste than the 36,681 pounds that were collected during
the Spring 2008 clean-up event when there was no fee charged for the disposal of e-waste.
The bicycle shop, Re-Cycle, collected 60 bicycles which is approximately 1,500 pounds of metal, rubber
and plastic. About 25 of the bicycles will be returned to the road. Many of the others will see new life as
parts for other bicycles. This will reduce Minnesota’s carbon footprint by more than 6,300 pounds of
carbon dioxide by reducing the need to manufacture new bicycles.
According to our trash contractor, Veolia Environmental Services, 9.64 tons of trash and 12.06 tons of
demo/construction debris were collected. They also collected 83 appliances, and two hundred and
nineteen tires, with 17 dropped off on the day of the event, and 202 retrieved from city right-of-way by our
street maintenance crew since last fall’s cleanup event.
Thirty-three pounds of food was collected for the Second Harvest Heartland food shelf as part of the Clean-
up Event. This compares to ninety-four pounds of food and $55 collected during the fall 2010 event.
BRIDGING collected enough furniture and household goods to provide furnishings for three families so that
they could make their “house into a home”. Jim Elfering from BRIDGING said that Maplewood’s clean-up
event was once again, one of the most successful city sponsored event this year in terms of the quantity
and quality of contributions.
We were also successful in keeping 60 mattresses out of the waste stream with the effort of our newest
partner, Project for Pride in Living. This represents 4,386 pounds of mattresses that would have gone to
landfills. Project for Pride in Living is able to reuse or recycle virtually all components of mattresses, box
springs, sleeper sofas, futons and water beds that are not reusable.
A special thank you goes to the Maplewood Police Reserves who once again provided excellent traffic
control which minimized the long lines and reduced the idling and wait times. Thanks also goes out to
Mayor Rossbach and Judith Johannessen from the Environmental and Natural Resources Commission for
their educational efforts and literature distribution.
RECOMMENDATION
No action is required on this item.
Agenda Item G2
Packet Page Number 42 of 237
MEMORANDUM
TO: Jim Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
SUBJECT: Resolution of Appreciation for Carole Lynne, Environmental and Natural
Resources Commissioner
DATE: July 1, 2011, for the July 11 City Council Meeting
INTRODUCTION
Carole Lynne served as a Commissioner on the Environmental and Natural Resources (ENR)
Commission for 4 years and 5 months, from November 27, 2006 until May 6, 2011; and she
served on the ENR Committee for 2 years prior to her Commission appointment. Commissioner
Lynne has been on a leave of absence from the Commission since October 2010 for personal
reasons which caused her to resign on May 6, 2011.
COMMITTEE ACTION
The ENR Commission unanimously recommended approval of the resolution of appreciation for
Ms. Lynne at their June 20, 2011, meeting.
RECOMMENDATION
Approve the attached resolution of appreciation for Carole Lynne.
Attachment:
Resolution of Appreciation
Agenda Item G3
Packet Page Number 43 of 237
RESOLUTION OF APPRECIATION
WHEREAS, Carole Lynne has been a member of the Maplewood
Environmental and Natural Resources Commission for four years and five
months, November 27, 2006 to May 6, 2011; and served on the
Environmental and Natural Resources Committee for two years prior to her
appointment to the Commission. Ms. Lynne has served faithfully in those
capacities; and
WHEREAS, the Environmental and Natural Resources Commission
has appreciated her experience, insights and good judgment; and
WHEREAS, Ms. Lynne has freely given of her time and energy,
without compensation, for the betterment of the City of Maplewood; and
WHEREAS, Ms. Lynne has shown dedication to her duties and has
consistently contributed her leadership and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on
behalf of the City of Maplewood, Minnesota, and its citizens that Carole
Lynne is hereby extended our gratitude and appreciation for her dedicated
service.
Passed by the Maplewood
City Council on July 11, 2011.
_________________________________
Will Rossbach, Mayor
Passed by the Maplewood
Environmental and Natural Resources
Commission on June 20, 2011.
_________________________________
Bill Schreiner, Chairperson
Attest:
________________________________
Karen Guilfoile, City Clerk
Packet Page Number 44 of 237
MEMORANDUM
TO: James Antonen,
FROM: Michael Martin, AICP, Planner
City Manager
Chuck Ahl, Assistant City Manager
SUBJECT: Resolution of Appreciation for Shelly Strauss, Business and
Economic Development Commission
DATE: July 1, 2011
INTRODUCTION
Attached is a resolution of appreciation for Shelly Strauss. Ms. Strauss served as a
member of the business and economic development commission (BEDC) from March 1,
2010 to April 28, 2011.
COMMISSION ACTION
The BEDC unanimously recommended approval of the resolution of appreciation for Ms.
Strauss at its June 23, 2011 meeting.
BUDGET IMPACT
None.
RECOMMENDATION
Approve the attached resolution of appreciation for Shelly Strauss.
Attachment:
1. Resolution of Appreciation
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Attachment 1
RESOLUTION OF APPRECIATION
WHEREAS, Shelly Strauss has been a member of the Maplewood Business and
Economic Development Commission since March 1, 2010, until April 28, 2011, and has
served faithfully in that capacity; and
WHEREAS, the Business and Economic Development Commission has
appreciated her experience, insights and good judgment; and
WHEREAS, Ms. Strauss has freely given of her time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Ms. Strauss has shown dedication to her duties and has consistently
contributed her leadership and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the
City of Maplewood, Minnesota, and its citizens that Shelly Strauss is hereby extended
our gratitude and appreciation for her dedicated service.
Passed by the Maplewood
City Council on _______, 2011
____________________________________
Will Rossbach, Mayor
Passed by the Maplewood
Business and Economic Development Commission
on June 23, 2011
____________________________________
Mark Jenkins, Chairperson
Attest:
________________________________
Karen Guilfoile, City Clerk
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AGENDA ITEM G5
AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: July 1, 2010
SUBJECT: Approval of Resolution Certifying Election Judges for the August 9, 2011 Primary
Municipal Election
RESOLUTION ACCEPTING ELECTION JUDGES
RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of
Election Judges for the 2011 Primary Municipal Election to be held on Tuesday, August 9, 2011.
Ahrens, Fran
Aikens, Meridith
Albu, Josephine
Anderson, Beverly
Anderson, Elsie
Anderson, Nancy
Anderson, Suzanne
Anderson, Vivian
Ansari, Ahsan
Arnold, Ajla
Arnold, Carole
Bartelt, Joan
Bedor, David
Behr, Jeanette
Belland, Jaime
Berry, Robert
Bjorklund, Diane
Bolden, Donita
Bortz, Albert
Bortz, Jeanne
Bunkowske, Bernice
Carbone, Joyce
Carle, Jeanette
Carson, Fannie
Cleland, Ann
Combe, Edward
Connelly, Thomas
Connolly, Colleen
D'Arcio, India
Deeg, Edward
Demko, Fred
Desai, Kalpana
DeZelar, Phil
Dickson, Helen Jean
Droeger, Diane
Duellman, Audrey
Eickhoff, Carolyn
Erickson, Elizabeth
Erickson, Eric
Erickson, Sue
Evans, Carol
Fernholz, Jean
Finch, Roberta
Fischer, Mary
Fischer, Lorraine
Fischer, Peter
Fitzgerald, Delores
Fosburgh, Anne
Fowler, Cynthia
Franzen, James
Freer, Mary Jo
Friedlein, Charlene
Friedlein, Richard
Fuller, Mary Katherine
Galligher, Patricia
Gebauer, Victor
Gierzak, Sister Clarice
Gipple, Kristine
Golaski, Diane
Gudknecht, Jamie
Guthrie, Rosie
Haack, Donita
Hafner, Michael
Hahn Ohs, Sandra
Hanson, Joan
Hart, Barbara
Herber, Darlene
Hickey, Donna
Hill, Jan
Hilliard, Barb
Hines, Constance
Hinnenkamp, Gary
Horgan, Gerald
Horgan, Sharon
Horwath, Ivori
Hulet, Jeanette
Hulet, Robert
Iversen, Mildred
Jaafaru, Timothy
Jagoe, Carole
Jahn, David
Jefferson, Gwendolyn
Jensen, Robert
Johannessen, Judith
Johansen, Kathleen
Johnson, Barbara
Johnson, Warren
Jones, Shirley
Jurmu, Joyce
Kaul, Shirley
Kirchoff, Harold
Kliethermes, Jami
Knauss, Carol
Knutson, Lois
Koch, Rosemary
Kramer, Dennis
Kramer, Patricia
Krekelberg, Mona Lou
Kwapick, Clemence
Kwapick, Jackie
Lackner, Marvella
Lampe, Charlotte
Larson, Michelle
Lauren, Lorraine
LaValle, Faylene
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Lawrence, Donna
Leiter, Barbara
Leo , Pati
Leonard, Claudette
Letourneau, Sandra
Lincowski, Steve
Lincowski, Vi
Liptak, Marianne
Lockwood, Jackie
Loipersbeck, Darlene
Loipersbeck, Jules
Lowe-Adams, Shari
Lucas, Lydia
Luttrell, Shirley
Mahowald, Valerie
Mahre, Jeri
Manthey, John
Marsh, Delores
Maskrey, Thomas
Mauston, Shelia
McCann, John
McCarthy, Peggy
McCauley, Judy
McCormack, Melissa
Mealey, Georgia
Mechelke, Geraldine
Mechelke, Mary Lou
Miller, Charlotte
Moen, Bill
Moenck, Mary Ann
Moreno, Marlene
Mudek, Dolores
Mudek, Leo
Muraski, Gerry
Myster, Thomas
Nephew, Shelly
Nettleton, Janet
Newcomb, Mary
Nichols, Miranda
Nieters, Louise
Nissen, Helen
Niven, Amy
Norberg, Ann
Noyes, Douglas
O'Brien, D. William (Bill)
Olson, Norman
Olson, Lois
Olson, Anita
Olson, Stacy
Oslund, Kathryn
Paddock, Ken
Parent, Dian
Peitzman, Lloyd
Peper, Marilyn
Philbrook, Frances
Pickett, William
Priefer, Bill
Renslow, Rita
Rieper, Allan
Rodriguez, Vincent
Rohrbach, Charles
Rohrbach, Elaine
Roller, Carolyn
Rudeen, Elaine
Saltz, Rosalie
Sandberg, Janet
Satriano, Pauline
Sauer, Elmer
Sauer, Kathleen
Sauro, Janet
Scheunemann, Marjorie
Schiff, Marge
Schluender, Cynthia
Schneider, Mary Ann
Schultz, Louise
Scott, Jacobs
Shores, Teresa
Skaar, Delaney
Skaar, Susan
Smart, Katherine
Spangler, Bob
Spies, Louis
Stafki, Tim
Steenberg, Judith
Steenberg, Richard
Stenson, Karen
Stevens, Sandra
Storm, Mary
Strack, Joan
Sweningeon, Rudolph
Taylor, Lori
Taylor, Rita
Thormforde, Faith
Tolbert, Franklin
Trippler, Dale
Tschida, Micki
Urbanski, Carolyn
Urbanski, Holly
Urbanski, Michelle
Urbanski, William
VanBlaricom, Beulah
Vanek, Mary
Volkman, Phyllis
Wasmundt, Gayle
Webb, Paulette
Weiland, Connie
Wessell, Warren
Whitcomb, Larry
Witschen, Delores
Wold, Hans
Wood, Susan
Yorkovich, Cindy
Zacho, Karen
Zager, Scott
Zian, Helen
Recommendation of the approved list of election judges is requested. Approval of this Resolution
does not qualify individuals to serve as election judges. Appointments will be made from this list to fill
the needed positions but not everyone on this list will be appointed. Additionally, individuals that have
not completed the required election judge training and completed the paperwork required by the city will
not be permitted to work unless they have met these requirements.
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AGENDA ITEM G6
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Terrie Rameaux, Human Resource Coordinator
Chuck Ahl, Assistant City Manager
SUBJECT: 2011 Pay Rates for Temporary/Seasonal, Casual Part-Time and
Employees--Amended
DATE: June 30, 2011
BACKGROUND
Please forward the attached resolution to the City Council for approval. Since the
transition in the Fire Department from paid-per-call to casual part-time employees, the Fire
Department has determined the need for a casual part-time Fire Maintenance/Engineer
position. The city is proposing a pay rate of $14 per hour for this position. This new pay
rate is in bold on the attached resolution.
RECOMMENDATION
It is recommended that the City Council dopt the attached resolution adding the new
position of casual part-time Fire Maintenance/Engineer with a pay rate of $14 per hour.
Attachment:
1. Resolution for Temporary/Seasonal, Casual Part-Time Employees
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RESOLUTION
WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time
employees who do not work more than 14 hour per week and temporary/seasonal employees who
work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students,
are not public employees and are therefore not eligible for membership in a public employee union.
NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications
are hereby established for temporary/seasonal, casual part-time (14 hours or fewer/wk) employees
effective July 12, 2011 upon Council approval.
Accountant $10.00-30.00 per hour
Accounting Technician $9.00-22.00 per hour
Administrative Assistant $9.00-23.00 per hour
Background Investigator $25.00-35.00 per hour
Building Inspector $14.00-35.00 per hour
Building Attendant $7.25-15.00 per hour
Customer Service Assistant $7.25-15.00 per hour
CSO $8.00-16.00 per hour
Data Entry Operator $8.00-12.00 per hour
Election Judge $7.25-12.00 per hour
Election Judge - Assistant Chair $9.00-15.00 per hour
Election Precinct Chair $9.00-16.00 per hour
Engineering Aide $7.00-16.00 per hour
Engineering Technician $10.00-16.00 per hour
Fire Maintenance/Engineer ** $14.00 per hour
Firefighter-in-Training (new hire) ** $10.00 per hour
Firefighter/EMT ** $12.00 per hour
Firefighter/Paramedic ** $13.00 per hour
Firefighter/EMT Captain ** $14.00 per hour
Firefighter/Paramedic Captain ** $15.00 per hour
Battalion Chief ** $16.00 per hour
Intern $7.25-20.00 per hour
IT Technician $15.00-20.00 per hour
Laborer $7.25-14.00 per hour
Lifeguard $7.25-14.00 per hour
Manager-on-Duty Differential $1.00 per hour
Office Specialist $8.50-18.00 per hour
Receptionist $8.00-16.00 per hour
Recreation Instructor/Leader $7.25-32.00 per hour
Recreation Official $7.25-30.00 per hour
Recreation Worker $7.25-18.00 per hour
Theater Technician $20.00-30.00 per hour
Vehicle Technician $9.00-15.00 per hour
Video Coordinator* $11.00-19.00 per hour
Video Technician* $10.00-18.00 per hour
Water Safety Instructor (WSP) Differential $2.00 per hour
Head Lifeguard (HG) Differential $1.00 per hour
Water Safety Aide (WSA) Differential $.50 per hour
*Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less.
** Fire Department positions shall receive a $2 per hour differential for working the
following holidays: New Year’s Day, Memorial Day, July 4th, Labor Day, Thanksgiving Day
and Christmas Day.
BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set
the pay rate within the above ranges.
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Agenda Item G7
AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
SUBJECT: Consider Approving Settlement Agreement and General Release with
Parsons Electric, LLC and ECS Maplewood, LLC for Facility Lease at
Maplewood Community Center for Solar Panel Installation
DATE: July 5, 2011
INTRODUCTION
On December 13, 2010, the City Council approved an agreement with Parsons Electric, LCC
and ECS Maplewood, LLC for a facility lease at the Maplewood Community Center that provided
for the installation of a solar panel. That agreement was duly executed by the Mayor and City
Manager and provided for the city to purchase a solar energy system from Parsons and ECS
Maplewood and then lease that system back to Parsons Electric, LLC and ECS Maplewood,
LLC through a Facility Lease Agreement.
Background Information
Attached is a copy of the Solar System Purchase Agreement as well as the Facility Lease
Agreement that was approved in December 2010. Parsons Electric and ECS Maplewood, LLC
were unable to perform as provided within the agreement due to changes in the grants and
financial subsidies that they anticipated within the agreement.
Because the City incurred staff time and review costs in executing these agreements and
because ECS Maplewood, LLC representatives have approached the City with a separate
arrangement to install a solar array at MCC and City Hall, a Settlement Agreement and General
Release has been negotiated from the original agreements from 2010. Attached is a copy of the
proposed agreement that has been prepared and negotiated by City Manager Antonen. The
Agreement provides for a payment of $4,500 to Maplewood from the parties of the original
agreement. It is proposed that this amount be placed into a fund to cover the expenses from the
original agreement [$5,000 was paid to the consultant for the preparation of the original grant],
as well as to establish a fund that will assist in paying the expenses for replacement of the
proposed new solar array installation at MCC and City Hall.
Recommended Action
It is recommended that the City Council approve the Settlement Agreement and General
Release between the City of Maplewood and Parsons Electric, LLC / ECS Maplewood, LLC with
the cash value of $4,500 from said agreement; and further directing the Finance Manager to
deposit said $4,500 into a separate fund created for the purpose of tracking the solar array
expenses.
Attachments:
1. Solar System Purchase Agreement
2. Facility Lease Agreement
3. Settlement Agreement and General Release
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Attachment
1. IT Shared Services Agreement
AGENDA REPORT
TO: City Manager, Jim Antonen
FROM: IT Director, Mychal Fowlds
SUBJECT: Approval to Enter into IT Shared Services Agreement with the City of Roseville
DATE: July 5, 2011
Introduction
For years the City of Maplewood’s IT staff has worked very closely with the City of Roseville’s. With this
item we’re asking you to approve an agreement that would allow us to work even closer and more
efficiently.
Background
As stated above, staff has worked very closely with the City of Roseville’s IT staff for many years. Being
two cities that are very close in size and number of employees there are many similarities in the
requirements of our departments. This agreement will allow us to look to each other first for solutions to
our problems. The first task order that will more than likely arise from this agreement will be the
implementation of our new phone equipment which will utilize the back-office equipment housed at the City
of Roseville. Looking towards the future, as we’ve seen with the Public Works department, this agreement
also allows for the sharing of personnel as well. Our mutual need for Helpdesk staff will more than likely be
solved by this agreement. The agreement is written as a two-way agreement meaning that task orders can
be written where Roseville is utilizing a service we provide and vice versa.
We are very excited for the collaboration opportunities that this agreement will allow for and this is why we
are asking that authorization be given to enter into this agreement with the City of Roseville.
Budget Impact
The signing of this agreement has no direct costs associated with it at this time.
Recommendation
It is recommended that authorization be given to enter into an IT shared services agreement with the City
of Roseville.
Action Required
Submit to City Council for review and approval.
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Agenda Item G9
Attachment
1. Collocation License Agreement
AGENDA REPORT
TO: City Manager, Jim Antonen
FROM: IT Director, Mychal Fowlds
SUBJECT: Approval to Enter into Collocation License Agreement with Ramsey County
Library Board
DATE: July 5, 2011
Introduction
For quite some time the Maplewood Police Department has had an office in the Maplewood Mall. At this
time their connection to City Hall is no longer sufficient for their needs. We are currently connected to the
Maplewood Library via North St. Paul fiber optics but still have no connection to the Maplewood Mall. This
item would provide the partnership needed to solve this problem.
Background
As stated above, we need a better connection for our officers at the Maplewood Mall. This agreement,
between the Ramsey County Library Board and the City of Maplewood, would give us the ability to both
collocate equipment in their data center at the Maplewood Library and place a small wireless antenna on
their building. This antenna would then act as a wireless bridge to an identical antenna on the Maplewood
Mall giving our officers a much faster connection back to City Hall. We feel this is a very creative solution
that touches on the City Council’s second goal of “Good Government” where we’ve successfully found a
solution by partnering not only with another government entity but also with the Private Sector.
Budget Impact
The signing of this agreement has no direct costs associated with it at this time.
Recommendation
It is recommended that authorization be given to enter into a collocation license agreement with the
Ramsey County Library Board.
Action Required
Submit to City Council for review and approval.
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Agenda Item G10
Attachment
1. Safari Invoice
AGENDA REPORT
TO: City Manager, Jim Antonen
FROM: IT Director, Mychal Fowlds
SUBJECT: Approval to Make Payment for Safari Yearly Support Contract
DATE: July 5, 2011
Introduction
Support contracts for software are a major necessity due to the fact that there are always fixes and updates
and without the support contracts we’re entitled to none of these. Also, in order to speak with any of our
third party vendors a support contract is required.
Background
The Maplewood Park and Recreation department and the Maplewood Community Center purchased
Recware Safari roughly 7 years ago and the support contract is due.
Budget Impact
This purchase has been planned for and will be funded from the 2011 IT Fund in the amount of
$12,042.19.
Recommendation
It is recommended that authorization be given to pay the support contract for Safari so as to keep current
with updates and to keep Safari support available for staff.
Action Required
Submit to City Council for review and approval.
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Please Remit Check Payment to our Lockbox:Please Remit Wire/ACH Instructions to:
The Active Network
Lockbox 9634
Los Angeles, CA 90084-9634
Beneficiary's Bank: Wells Fargo Bank, N.A
Beneficiary's Bank SWIFT BIC: WFBIUS6WFFX
Beneficiary's Account Number: 4121826887
Beneficiary's Bank Routing Number: 121000248
Beneficiary's Name: The Active Network, Inc.
Beneficiary's Address: 10182 Telesis Court, San Diego, CA
PLEASE BE SURE TO INCLUDE ACTIVE'S INVOICE NUMBER ON YOUR REMITTANCE
Contact Info:
10182 Telesis Court, 1st floor
San Diego, CA 92121 United States
Phone: 888-543-7223 Option 4 ▪ Fax: 858-652-6220
INVOICE
Questions? Email us at ActiveAR@active.com Cust #Invoice #Invoice Date Customer PO #
2921 4100007009 08-JUN-11
Bill To:
CITY OF MAPLEWOOD
Attn: Accounts Payable
1830 E COUNTY RD B
MAPLEWOOD, MN 55109 United States
Ship To:
CITY OF MAPLEWOOD
Attn: Mychal Fowlds
1830 E COUNTY RD B
MAPLEWOOD, MN 55109 United States
Sales Person Service Contract # Deal Id Terms Due Date Transaction Type Curr
Maint Renewal SC4100003525-1 30 NET 08-JUL-11 INV-INC COM SOL USD
Ln Item #Description Covered Qty Duration Unit Price Amount
(Covered Qty X Unit Price)
1 71574MR Safari - Maintenance & Support Renewal -
Central:01-JUL-2011:30-JUN-2012:1.00 1 Year 2,498.75 2,498.75
2 71446MR Safari - Maintenance & Support Renewal - Registration (includes
Flex Reg):01-JUL-2011:30-JUN-2012:1.00 1 Year 998.75 998.75
3 71441MR Safari - Maintenance & Support Renewal -
Memberships:01-JUL-2011:30-JUN-2012:1.00 1 Year 998.75 998.75
4 71444MR Safari - Maintenance & Support Renewal - Premium Point of
Sale:01-JUL-2011:30-JUN-2012:1.00 1 Year 998.75 998.75
5 71438MR Safari - Maintenance & Support Renewal - League
Scheduling:01-JUL-2011:30-JUN-2012:1.00 1 Year 998.75 998.75
6 71435MR Safari - Maintenance & Support Renewal - Additional Concurrent
Seats:01-JUL-2011:30-JUN-2012:3.00 1 Year 250.00 750.00
7 71447MR Safari - Maintenance & Support Renewal - Registration
Online:01-JUL-2011:30-JUN-2012:1.00 1 Year 3,497.50 3,497.50
8 71435MR Safari - Maintenance & Support Renewal - Additional Concurrent
Seats:01-JUL-2011:30-JUN-2012:2.00 1 Year 250.00 500.00
Sub-total:11,241.25
Tax Total:800.94
Invoice Total:12,042.19
Payment Received:0.00
Please Pay this Amount: Balance Due:12,042.19
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Agenda Item G11
MEMORANDUM
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
Ginny Gaynor, Natural Resources Coordinator
SUBJECT: Consider Approval of Bid for Boulevard Tree Inventory
DATE: July 1, 2011 for July 11, 2011 meeting
INTRODUCTION
On May 9, 2011, Maplewood City Council approved an Emerald Ash Borer (EAB) Management
Plan and authorized staff to seek bids for a boulevard tree inventory. Two bid proposals have
been received for this project.
DISCUSSION
In May 2011, City Council approved an Emerald Ash Borer (EAB) Management Plan. One of
the recommendations in the plan was to conduct a complete boulevard tree inventory. A
boulevard tree inventory will allow the city to use pre-emptive removal as an EAB management
strategy. In addition, the inventory provides a scientific basis for our management of trees and
will enable us to better plan for replanting.
Bids were received from two contractors to complete an inventory of boulevard trees along
Maplewood city streets. Both contractors have extensive experience conducting tree
inventories:
Rainbow Tree Care: $45,532
S&S Tree Specialists: $18,000, not to exceed $20,000
Staff recommends that council accept the bid from S&S Tree Specialists. This is the lower bid
and this company conducted our park tree inventory in 2011.
On May 9, 2011, council approved funding for the boulevard tree inventory and specified
funding as follows: available funds from Tree Preservation Fund, up to $10,000 from the
available fund balance in the CIP fund, and any balance necessary should come from fund
reserves. Staff recommends funding as follows: $7500 from Tree Preservation Fund, $10,000
from available fund balance in the CIP fund, and up to $2500 from open space operating funds
(101-605).
RECOMMENDATION
Staff requests that City Council consider approval of the bid from S&S Tree Specialists for a
boulevard tree inventory, in an amount not to exceed $20,000.
Staff recommends funding as follows: $7500 from Tree Preservation Fund, $10,000 from
available fund balance in the CIP fund, and up to $2500 from open space operating funds (101-
605).
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer / Dep. Public Works Director
Steven Love, Assistant City Engineer
Jon Jarosch, Civil Engineer 1
SUBJECT: Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order No. 1, Western Hills Area Street Improvements,
Project 10-14
DATE: June 29, 2011
INTRODUCTION
The city council will consider approving the attached resolution directing the modification of the existing
construction contract for the Western Hills Area Street Improvements, City Project 10-14. The
modifications to the contract include additional tree removals and the addition of 5 access manholes to
the Fenton Avenue underground storm water detention system. These modifications result in an
increase to the overall construction contract.
BACKGROUND
On May 9, 2011, the council awarded T.A. Schifsky and Sons, Inc. a construction contract for utility and
roadway improvements in the amount of $ 5,406,359.31. This contract included a base bid and 8 bid
alternates. The utility improvements include the construction of an underground storm water detention
system under Fenton Street to help regulate runoff flow rates discharging onto Saint Paul Regional
Water Service property. The project includes the construction of sidewalk along Larpenteur Avenue,
Jackson Street, and Adolphus Street.
DISCUSSION
City staff recognizes the value of trees and considers them an asset to the neighborhood. During the
design phase of the project, staff designed the project to try to save as many trees as possible. Once
construction began on the Western Hills Project staff recognized that the removal of some of the trees
was unavoidable to successfully complete planed construction activities and additional tree removal
quantities were required within some of the planned removal areas. This resulted in an increase to our
tree removal quantities and costs as detailed on the following page.
The underground storm water detention system in Fenton Street was originally designed to include only
one access manhole. After discussions with the manufacturer it was determined that additional access
points would be necessary to properly maintain the system. These additional manholes resulted in an
increased cost as detailed on the following page.
Agenda Item G12
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Summarized as follows:
Additional Tree Removals $21,639.80
Additional Access Manholes –Fenton Storm System $ 7,668.10
Net Project Cost Increase $29,307.90
BUDGET
Approval of Change Order No. 1 will increase the project construction contract amount by $29,307.90
to $5,435,667.21. No adjustments to the approved budget are needed at this time.
RECOMMENDATION
Staff recommends that the council approve the attached Resolution Directing Modification of Existing
Construction Contract, Change Order No. 1, for the Western Hills Area Street Improvements, City
Project 10-14.
Attachments:
1. Resolution Directing Modification of Existing Construction Contract, Change Order No. 1
2. Change Order Form
3. Location Map
Agenda Item G12
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RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 10-14, CHANGE ORDER NO. 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 10-14, Western Hills Area Street Improvements, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Improvement Project 10-14, Change Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The mayor and city clerk are hereby authorized and directed to modify the existing contract
by executing said Change Order No. 1 which is an increase of $29,307.90.
The revised contract amount is $5,435,667.21
Adopted by the Maplewood City Council on this 11th day of July 2011.
Agenda Item G12
Attachment 1
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CHANGE ORDER #1
DEPARTMENT OF PUBLIC WORKS
MAPLEWOOD, MINNESOTA
Project Name: Western Hills Street Improvements Change Order No.: #1
Project No.: 10-14 Date: 6/29/2011
Contractor: T.A. Schifsky and Sons, Inc.
The following changes shall be made to the contract documents:
Description Unit Quantity Unit Price Total
Base Bid:
1. Clearing and Grubbing Trees EACH 40.5 $254.80 $10,319.40
2. Clearing and Grubbing Trees ACRE .68 $7,280.00 $4,950.40
Bid Alternate 1:
1. Clearing and Grubbing Trees EACH 35 $182.00 $6,370.00
Bid Alternate 3:
1. Work Order #3 LS 1 $7,668.10 $7,668.10
TOTAL: $29,307.90
Purpose of Change Order:
Amend Contract to account for the following:
Extra clearing and grubbing of trees was necessary to accommodate the construction of storm
sewer, sanitary sewer service repairs, and the construction of the Larpenteur Avenue sidewalk.
Work Order #3 includes the addition of 5 access manholes to the Fenton Avenue Underground
storage system (storm sewer). These access ports were determined to be necessary to provide
access to the system for maintenance purposes.
Basis of Cost: Actual Estimated
Original Contract: $ 5,406,359.31
Change This Change Order: $29,307.90
Revised Contract: $5,435,667.21
Approved
Mayor
Recommended
Engineer
Agreed to by Contractor by
Its
Title
Agenda Item G12
Attachment 2
Packet Page Number 107 of 237
Agenda Item G12
Attachment 3
Packet Page Number 108 of 237
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Dep. Public Works Director
Bill Priefer, Public Works Operations Analyst
SUBJECT: Resolution Approving Final Payment and Acceptance of Project ffoorr Lift
Station #18 Rehabilitation, City Project 05-29
DATE: June 22, 2011
INTRODUCTION
The contractor, Jay Bros., Inc., has completed the improvements for the Lift Station #18 Rehabilitation,
City Project 05-29. The city council will consider approving the attached resolution for acceptance of
the project and approving final payment.
BACKGROUND
The rehabilitation of Lift Station #18 was ordered by the City Council on August 14, 2006. Construction
began in September of 2006 and was substantially complete in the summer of 2007 with some minor
issues that that were not resolved until 2009.
On August 28, 2006, the city council awarded Jay Bros., Inc. a construction contract in the amount of
$98,606.36, and subsequently approved Change Order 1 in the amount of $3,286.00 on June 11, 2007.
The final construction cost is $104,020.27.
The final payment due on this contract will be made to the United States Treasury since the Internal
Revenue Service has a tax levy on Jay Bros., Inc.
BUDGET
The current approved budget for the project is $120,000. The expenses incurred to date, including
Change Order 1, total $104,020.27 resulting in an overall project savings.
RECOMMENDATION
It is recommended that the city council approve the attached resolution Approving Final Payment and
Acceptance of Project, for Lift Station #18 Rehabilitation, City Project 05-29.
Attachments:
1. Resolution
2. Final Payment Application
Agenda Item G13
Packet Page Number 109 of 237
RESOLUTION
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
LIFT STATION #18 REHABILITATION, CITY PROJECT 05-29
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
Improvement Project 05-29, Lift Station #18 Rehabilitation, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the Lift
Station #18 Rehabilitation project, City Project 05-29, is complete and recommends
acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that
1. City Project 05-29 is complete and maintenance of these improvements is
accepted by the city; and the final construction cost is $104,020.27. Final
payment to the United States Treasury, and the release of any retainage or
escrow is hereby authorized.
Approved this 11th day of July 2011.
Agenda Item G13
Attachment 1
Packet Page Number 110 of 237
Agenda Item G13
Attachment 2
Packet Page Number 111 of 237
Agenda Item G13
Attachment 2
Packet Page Number 112 of 237
Agenda Item G14
Attachment
1. CDW -G Quote
AGENDA REPORT
TO: City Manager, Jim Antonen
FROM: IT Director, Mychal Fowlds
SUBJECT: Approval to Purchase Phone Equipment off of State Contract
DATE: July 5, 2011
Introduction
The IT Department is looking to partner with the Metro-Inet group of cities for the replacement of our
current phone system. This item is requesting authorization to purchase the phone equipment needed for
this transition.
Background
In 2003 the City purchased and installed its current phone system. While this phone system has served us
well for the most part we have seen an increase in hardware failures over the past couple of years. The
majority of these failures have been in cabinet/server locations meaning that any failure usually results with
multiple users experiencing outages. With the realization that at some point the hardware simply will not
be repairable we began the process of working with our current vendor to explore the possibility of
upgrading our aging equipment and found that there really was no upgrade for our current system. With
the exception of being able to use some of our current desk phones we would need to basically purchase a
new system.
For some time we had been working with the Metro-Inet group of cities and were aware of the many
advantages and economies of scale that we would gain by joining their Cisco based IP telephony system.
We began discussing in greater detail the costs associated with the use of their system and found that our
monthly costs would remain virtually the same. The differences being that the proposed monthly fees now
include all of the services we previously had along with redundant connections to the outside world,
reserved funds for replacing back-office equipment and access to their phone engineers.
Staff feels that there will be many other efficiencies and sharing of services in the future across all
departments that will only be made easier by participating in a regional phone system that many of our
neighbors are already taking part in. That along with the reasons given above is why we are requesting
approval to utilize the State contract and purchase the equipment needed to join the IP telephony system
offered by Metro-Inet.
Budget Impact
The purchase of the phone equipment is proposed to be paid for with unbudgeted one time money in the
General Fund fund balance at the end of 2010 per discussions with the City Council at the 4/11/2011
workshop. Staffs’ recommendation was to use up to $90,000 for the purchase of new phone equipment.
On-going licensing costs have been budgeted for and will be paid by the IT Fund. Monthly costs per phone
will be charged back to each department.
Packet Page Number 113 of 237
Agenda Item G14
Attachment
1. CDW -G Quote
Recommendation
It is recommended that authorization be given to purchase phone equipment off of the State contract and to
approve a transfer of up to $90,000 from the General Fund to the IT Fund for the purchase and installation
of the phones and that authorization be given to the Finance Manager to make the appropriate budget
adjustments.
Action Required
Submit to City Council for review and approval.
Packet Page Number 114 of 237
Qty Part Number Description Customer
Discount List Price Customer
Price
Customer
Extended
Price
16 CP-7965G=Cisco UC Phone 7965, Gig Ethernet, Color,
spare
42.5% $ 595.00 $ 342.13 $ 5,474.08
119 CP-7945G=Cisco UC Phone 7945, Gig Ethernet, Color,
spare
42.5% $ 465.00 $ 267.38 $ 31,818.22
35 CP-7911G=Cisco UC Phone 7911G 42.5% $ 225.00 $ 129.38 $ 4,528.30
Sub Total: $ 41,820.60
15 ATA187-I1-A=Cisco ATA 187 with configurable impedance 42.5% $ 300.00 $ 172.50 $ 2,587.50
15 ATA187PWRCORD-NA ATA187 power supply cable for North America $- $- $-
15 CON-SNT-ATA187I1 SMARTNET 8X5XNBD Cisco ATA 187 with
600 ohm impedance
20% $ 24.00 $ 19.20 $ 288.00
Sub Total: $ 2,875.50
14 CP-7915=7915 UC Phone Grayscale Expansion Module 42.5% $ 395.00 $ 227.13 $ 3,179.82
14 CP-PWR-CUBE-3= IP Phone power transformer for the 7900
phone series
42.49% $ 45.00 $ 25.88 $ 362.32
14 CP-PWR-CORD-NA= 7900 Series Transformer Power Cord, North
America
42.5% $ 10.00 $5.75 $ 80.50
12 CP-SINGLFOOTSTAND= Footstand kit for single 7914, 7915, or 7916 42.48% $ 33.00 $ 18.98 $ 227.76
1 CP-DOUBLFOOTSTAND= Footstand kit for 2 7914s, 7915s, and 7916s 42.5% $ 38.00 $ 21.85 $ 21.85
Sub Total: $ 3,872.25
7 L-CM-DL-100=Unified CM Device License For ELD - 100
Units
42.5% $ 5,000.00 $ 2,875.00 $ 20,125.00
Sub Total: $ 20,125.00
1 UNITYCN7-LIC-UPG Unity Connection, SW Feature License Add-
ons
$- $- $-
210 UNITYCN7-USR One Unity Connection User - All user
Features
42.49% $ 65.00 $ 37.38 $ 7,849.80
1 UNITYCN7-PAK Product Activation Key for Unity Connection
7.0
$- $- $-
1 CON-ESW-UNICN7LU ESSENTIAL SW Unity Conn SW Feature Lic
Add-ons TopLvl
$- $- $-
210 CON-ESW-UNICN7U ESSENTIAL SW One Unity Connection 20% $8.00 $6.40 $ 1,344.00
200 N. Milwaukee Ave
Vernon Hills, IL 60061
847.465.6000
847-371-7458 Fax
Project: UC
Attention: Mychal Fowlds
Prepared for: City of Maplewood
1830 County Road B E
Maplewood, MN 55109-2702
PRICEQUOTE
QUOTE ID: 72020
Revision: 3
CUSTOMER ID: 7308
QUOTE DATE: 07/05/2011
QUOTE EXPIRES: 08/05/2011
PAYMENT TERMS: Net 30 Days
FOB: Port of Origin
Sales Person: Tim Gainor
Phone: (763) 592-5930
Email:tim.gainor@cdw.com
ISR: Robin Wiggins
Phone: (763) 592-5913
Email:Robin.Wiggins@cdw.com
Page 1 of 2
Customer is responsible to pay freight charges. Estimated or actual freight charges are not included in quotes (unless specifically stated). SALES AND
SERVICES ARE GOVERNED BY THE SIGNED AGREEMENT YOU MAY HAVE WITH CDW. IF NO SEPARATE AGREEMENT IS EFFECTIVE, THE
TERMS AND CONDITIONS OF SALES AND SERVICES ARE LIMITED TO THOSE CONTAINED IN THE “TERMS & CONDITIONS” LINK AT
WWW.CDW.COM. BY ORDERING OR ACCEPTING DELIVERY OF PRODUCTS OR BY ENGAGING CDW TO PERFORM OR PROCURE SERVICES,
YOU AGREE TO BE BOUND BY AND ACCEPT THOSE TERMS AND CONDITIONS. ANY ADDITIONAL OR DIFFERENT TERMS OR CONDITIONS IN
ANY FORM DELIVERED BY CUSTOMER ARE HEREBY DEEMED TO BE MATERIAL ALTERATIONS, AND NOTICE OF OBJECTION TO THEM AND
REJECTION OF THEM IS HEREBY GIVEN. THIS DOCUMENT IS CONFIDENTIAL.
Packet Page Number 115 of 237
Qty Part Number Description Customer
Discount List Price Customer
Price
Customer
Extended
Price
210 UCSS-MSG-1-1 UCSS for Messaging - 1 Year - 1 User 42.5% $ 10.00 $5.75 $ 1,207.50
Sub Total: $ 10,401.30
Quote Total: $ 79,094.65
PRICE QUOTE
QUOTE ID: 72020 Revision: 3
Prepared for: City of Maplewood
Page 2 of 2
Customer is responsible to pay freight charges. Estimated or actual freight charges are not included in quotes (unless specifically stated). SALES AND
SERVICES ARE GOVERNED BY THE SIGNED AGREEMENT YOU MAY HAVE WITH CDW. IF NO SEPARATE AGREEMENT IS EFFECTIVE, THE
TERMS AND CONDITIONS OF SALES AND SERVICES ARE LIMITED TO THOSE CONTAINED IN THE “TERMS & CONDITIONS” LINK AT
WWW.CDW.COM. BY ORDERING OR ACCEPTING DELIVERY OF PRODUCTS OR BY ENGAGING CDW TO PERFORM OR PROCURE SERVICES,
YOU AGREE TO BE BOUND BY AND ACCEPT THOSE TERMS AND CONDITIONS. ANY ADDITIONAL OR DIFFERENT TERMS OR CONDITIONS IN
ANY FORM DELIVERED BY CUSTOMER ARE HEREBY DEEMED TO BE MATERIAL ALTERATIONS, AND NOTICE OF OBJECTION TO THEM AND
REJECTION OF THEM IS HEREBY GIVEN. THIS DOCUMENT IS CONFIDENTIAL.
Packet Page Number 116 of 237
AGENDA REPORT
TO: James Antonen, City Manager
FROM: R. Charles Ahl, Assistant City Manager
Michael Thompson, City Engineer/ Dep. Public Works Director
Steven Love, Assistant City Engineer
SUBJECT: Gladstone Area Redevelopment Improvements, Project 04-21
a. Assessment Hearing, 7:00 p.m.
b. Approve Resolution for Adoption of Assessment Roll
DATE: June 29, 2011
INTRODUCTION
The land owner (Rand Corporation) and developer (Maplewood Senior Living, LLC) of the only parcel
that is proposed for assessment on the project have been mailed a notice of the exact amount of the
assessment, as well as notice that they must submit a written objection either at or prior to the hearing
if they disagree with the assessment amount. This is a developer driven project with only the developer
property being assessed. If an objection is filed by the developer, it would be a violation of the
development agreement and the City would be pursuing a legal remedy, including redeeming the
$400,000 letter of credit; but the City goal would still be to sustain the assessment against the parcel. A
closing to transfer the property from Rand Corporation to Maplewood Senior Living, LLC is scheduled
for the afternoon of July 11th, after the date of this report’s preparation. Any changes on the
assessment issues will be provided at the time of the Assessment Hearing.
Final plans and specifications for the above referenced project were approved and advertisement for
bids was authorized at the April 25, 2011 council meeting. The bid opening was held at 10:00 am on
June 3, 2011 and a construction contract was awarded on June 27, 2011 to Lunda Construction
Company in the amount of $3,529,950.25. The council accepted the assessment roll and ordered the
assessment hearing for the project at the April 25, 2011 meeting. The assessment hearing was
originally scheduled for May 23, 2011; was continued until June 27, 2011 and again continued to July
11, 2011 due to delays in closing on the property. An assessment notice was sent to both the land
owner (Rand Corporation) and developer (Maplewood Senior Living, LLC) of the only parcel that is
proposed for assessment. The public improvements (installation of the public road and utilities) are
scheduled to begin the week of July 4, 2011 and the developer has signed all necessary developer
agreements.
BUDGET IMPACT
The assessment amount is not directly dependent on the actual amount of the bid, but rather on a pre-
determined assessment amount as outlined in the developer agreement. The method of assessment is
the same as was outlined in the feasibility study. The proposed assessment amount of $2,200,000
remains consistent with the original financing plan, approved in March 28, 2011. The developer
property will be fully assessed the amount of $2,200,000.00 over a 20 calendar year period at a 5.0%
interest rate. Therefore there is no impact on the original financing plan. The proposed assessment will
be for costs relating to the street and utility improvements.
Agenda Item H1
Packet Page Number 117 of 237
RECOMMENDATION
It is recommended that the city council approve the attached Resolution for the Adoption of the
Assessment Roll for Gladstone Area Redevelopment Improvements, Project 04-21.
Attachments:
1. Resolution: Adoption of the Assessment Roll
2. Assessment Roll
3. Location Map
Agenda Item H1
Packet Page Number 118 of 237
RESOLUTION ADOPTING ASSESSMENT ROLL
WHEREAS, pursuant to a resolution adopted by the City Council on April 25, 2011, calling for a
Public Hearing on May 23, 2011, the assessment roll for the Gladstone Area Redevelopment
Improvements, City Project 04-21, was presented in a Public Hearing format, pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, the City Council opened and continued said Public Hearing from May 23, 2011 to
June 27, 2011, and
WHEREAS, the City Council opened and continued said Public Hearing from June 27, 2011 to
July 11, 2011, and
WHEREAS, no property owners have filed objections to their assessments according to the
requirements of Minnesota Statutes, Chapter 429;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted and shall constitute the special assessment against the lands named herein,
and each tract of land therein is hereby found to be benefited by the proposed improvement in
the amount of the assessment levied against it.
2. The assessment roll for the Gladstone Area Redevelopment Improvements, a copy of which is
attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall
constitute the special assessment against the lands named therein, and each tract of land
therein included is hereby found to be benefited by the proposed improvement in the amount of
the assessment levied against it.
3. Such assessments shall be payable in equal annual installments extending over a period of 20
years, the first installments to be payable on or before the first Monday in January 2012 and
shall bear interest at the rate of 5.0 percent per annum for the date of the adoption of this
assessment resolution. To the first installment shall be added interest on the entire assessment
from the date of this resolution until December 31, 2011. To each subsequent installment when
due shall be added interest for one year on all unpaid installments.
4. The owner of any property so assessed may, at any time prior to certification of the assessment
to the county auditor, but no later than November 15, 2011, pay the whole of the assessment on
such property, with interest accrued to the date of the payment, to the city clerk, except that no
interest shall be charged if the entire assessment is paid within 30 days from the adoption of this
resolution; and they may, at any time after November 15, 2011, pay to the county auditor the
entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the
year in which such payment is made. Such payment must be made before November 15 or
interest will be charged through December 31 of the next succeeding year.
5. The City Engineer and City Clerk shall forthwith after November 15, 2011, but no later than
November 16, 2011, transmit a certified duplicate of this assessment to the county auditor to be
extended on the property tax lists of the county. Such assessments shall be collected and paid
over the same manner as other municipal taxes.
Adopted by the Council on this 11th day of July 2011.
Agenda Item H1
Attachment 1
Packet Page Number 119 of 237
Gladstone Area Redevelopment
City Project 04‐21
Final Assessment Roll
Parcel ID Street
Number Street City ZIP
Deeded
Acres TOTAL ASSESSMENT
162922310025 940 FROST AVE E MAPLEWOOD 55109-4258 6 2,200,000.00$
Agenda Item H1
Attachment 2
Packet Page Number 120 of 237
Agenda Item H1
Attachment 3
Packet Page Number 121 of 237
THIS PAGE IS INTENTIONALLY LEFT BLANK
Packet Page Number 122 of 237
MEMORANDUM
TO: James Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
SUBJECT: Trash Collection System Analysis - Consider Approval and Release of the
Request for Proposals (RFP) for Comprehensive, Residential Trash Collection
Services
DATE: July 5, 2011, for the July 11 City Council Meeting
BACKGROUND
On March 28, 2011, the City Council adopted a Resolution of Intent to Organize Trash
Collection. The adoption of this resolution is required by Minnesota Statutes, Section 115A.94,
subdivision 4 to begin the planning process for organized trash collection.
On April 25, 2011, the City Council approved a scope of work for the Trash Collection System
Analysis. The scope included the formation of a Trash Hauling Working Group made up of two
City Councilmembers (Councilmembers Nephew and Juenemann), three Environmental and
Natural Resources Commissioners (Commissioners Schreiner, Trippler, Yingling), two city staff
(Shann Finwall, Environmental Planner and Steve Kummer, Engineer), and the city’s solid
waste management consultant (Dan Krivit, Foth Infrastructure & Environment, LLC). The scope
of work included five Working Group meetings in May and June to analyze trash collection
systems and update the City Council monthly. All Working Group reports and outcomes will be
approved by the full City Council.
DISCUSSION
Goals and Objectives
The City Council adopted goals and objectives that will be referred to as the city continues to
analyze trash collection systems:
1. Economic
a. Cost savings on road repairs and reconstruction.
b. Lower cost for residents (cost per household per month) due to competitive bidding.
2. Service
a. Greater leverage to correct problems with service.
b. Customized service options for residents such as:
1) Rebates for extended vacations (e.g., over four weeks without service)
2) Special collection options (e.g., garage-side pickup)
3) Large/bulky items pick up.
4) Special events pickups (e.g., Spring and Fall Clean Up events)
3. Environmental
a. To better manage solid waste and recycling.
b. Better able to direct waste to the best environmental destination.
c. Less gas and/or diesel burned.
d. Less CO2 emitted into the atmosphere.
4. Safety
a. Safer streets.
Agenda Item I1
Packet Page Number 123 of 237
2
5. Efficiency*
a. Maximizing efficiency in solid waste collection.
6. Planning Process
a. Achieving the stated organized collection goals of the city.
b. Ensuring participation of all interested parties in the decision-making process.
7. Aesthetics
a. Less traffic, noise, and dust.
b. More consistent and neater looking streets during collection days.
8. Hauler Impacts*
a. Minimizing displacement of collectors.
*Required by state statute.
Working Group
The Trash Hauling Working Group has met five times to analyze two areas of collection systems
including a contractual (or “organized trash hauling”) system and improvements to the city’s
subscription (or “open trash hauling”) system. A report on the proposed two-track strategy was
given to the City Council during the May 23, 2011, City Council Workshop. An update by city
staff and the consultant was provided to the City Council at its regular meeting on June 27,
2011.
Review of Request for Proposal
The analysis of a contractual system included the creation of a request for proposal (RFP) for
residential trash collection. On June 29 the Working Group finalized their review of the RFP
and is prepared to present the document to the City Council for consideration and release.
Dan Krivit of Foth Environment & Infrastructure, LLC, has been contracted to assist the Working
Group on the creation of the RFP. Mr. Krivit has submitted a cover memorandum and final RFP
for the City Council’s consideration during the July 11 meeting (Attachments 2 and 3). A short
summary of the contents of the RFP follows:
• City-wide trash collection for all single-family residential properties (properties with one to
four units).
• Proposal options include: a contract for the entire city; or a contract for one to three of the
city’s existing day certain trash pick up districts.
• Term of Contract: Five years with two one-year extensions possible.
• Proposals can be submitted by one hauler or a joint proposal from up to four haulers. Joint
proposals can be submitted for the entire city contract option only.
• RFP specifies billing directly by the Hauler to the residents.
• RFP specifies City-owned trash carts. Financing of the carts is not yet finally specified within
the RFP and is being worked on by city staff. The City could either pay for the carts at the
beginning of the contract or amortize these cart costs throughout the term of the contract.
• RFP requires the vendor to submit a fixed base collection fee (BCF) for all properties, with
variable disposal fee pricing depending on cart sizes (i.e., 20/30/60/90 gallon).
Packet Page Number 124 of 237
3
• Added service requirements include pick up of yard waste, bulky items, extra bags,
Christmas trees, e-waste.
• RFP includes spring and fall city-wide clean ups and special events.
• RFP does not include trash collection from city buildings.
• Tentative dates for release of RFP:
o July 11, 2011, City Council authorizes release
o July 12, 2011, City releases RFP
o July 21, 2011, pre-proposal meeting (for in-person questions and answers)
o July 25, 2011, written questions due from haulers
o August 2, 2011, written responses due from City
o August 19, 2011, proposals due
Competitive Proposal Development and Negotiating Period
The RFP and subsequent proposals are intended to serve as the final stages of the required
planning period as described in Minnesota Statutes, section 115A.94. This also serves as the
city’s competitive proposal period to determine the best value for a city-wide trash collection
system. Once the proposals have been submitted by the haulers, however, the required 90-day
minimum negotiation period required by state statute will begin. During this period the Working
Group will evaluate the proposals and the city will have additional discussions with the haulers.
City Council Review of All Proposals
The two-tracks of the Trash Collection System Analysis will be reviewed simultaneously by the
City Council, which is tentatively scheduled for September 26, 2011. During this review the City
Council will receive a final report from the Trash Hauling Working Group on possible
improvements to the City’s existing open trash collection system and recommendations on
proposals received during the competitive and negotiation periods.
RECOMMENDATION
Approve the attached resolution authorizing the release of the Request for Proposals (RFP) for
Comprehensive, Residential Trash Collection Services (Attachment 3).
Attachment:
1. Resolution Approving Request for Proposals for Comprehensive, Residential Trash Collection Services
2. Foth Memorandum
3. Final Maplewood Residential Trash Collection Request for Proposal
Packet Page Number 125 of 237
Draft as of 7-6-11
P:\S7\Draft trash collection RFP resolution SLK 7-6-11.doc
RESOLUTION
APPROVING REQUEST FOR PROPOSALS (RFP)
FOR COMPREHENSIVE, RESIDENTIAL TRASH COLLECTION SERVICES
WHEREAS, city council passed a resolution of intent on March 28, 2011 to begin the
planning process for an organized trash collection system analysis; and
WHEREAS, a request for proposals (RFP) for comprehensive, residential trash
collection services has been prepared by and under the direction of city staff as part of the
planning process for the organized trash collection system analysis; and
WHEREAS, city staff have reported back to city council with informational updates on
this draft RFP on May 23; 2011 and June 27, 2011; and
WHEREAS, the city council formed a Trash Hauling Working Group on April 25, 2011 to
help provide feedback and guidance to the city staff conducting the trash collection system
analysis and to the city staff/consultant team preparing the draft RFP; and
WHEREAS, the Trash Hauling Working Group met five times to provide feedback and
guidance on the RFP and trash collection system analysis; and
WHEREAS, comments from the public, interested parties and trash hauling companies
have been solicited throughout this planning and RFP drafting process, including opportunities
for comment at each of the Trash Hauling Working Group meetings; and
WHEREAS, the Trash Hauling Working Group reviewed and commented on the
preliminary draft RFP at its last meeting held June 29, 2011;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. The RFP, a copy of which is attached hereto and made a part hereof, is hereby
approved and ordered placed on file in the office of the city clerk.
2. The city clerk shall prepare and cause to be inserted in the Maplewood Review
an advertisement officially announcing the request for proposals. The advertisement: shall be
published at least twenty-one days before the date set for proposal to be submitted; shall
summarize the work to be done; shall state that only the company names on proposals
submitted will be announced at the date of opening; and shall state that all other contents of
proposals submitted will be held confidential until such time as the city fully executes a contract
or elects to discontinue the trash contracting process pursuant to Minnesota Statute 13.591
subp 3(b).
3. The city clerk and city environmental planner are hereby authorized and
instructed to receive, open and file the proposals received.
Attachment 1
Packet Page Number 126 of 237
Memorandum
Z:\MS\IE\2011\11M020\10300 draft reports & docs\RFP + Contract\M - Foth to City staff re final draft RFP 7-6-11.doc
Eagle Point II 8550 Hudson Blvd. North, Suite 105
Lake Elmo, MN 55042
(651) 288-8550 • Fax: (651) 288-8551
www.foth.com
July 6, 2011
TO: Steve Kummer, Staff Engineer for the City of Maplewood
Shann Finwall, Environmental Planner for the City of Maplewood
CC: Alan Kantrud, City Attorney for the City of Maplewood
Chuck Ahl, Assistant City Manager for the City of Maplewood
Jim Antonen, City Manager for the City of Maplewood
FR: Dan Krivit, Senior Project Manager, and
Warren Shuros, Client Director
Foth Infrastructure & Environment, LLC
RE: Final Draft RFP for Trash Collection Services
for the City of Maplewood
Attached is the final draft request for proposals (RFP) for the City of Maplewood’s potential new
contract for trash collection services. This draft reflects the feedback provided by the City’s
Trash Hauling Working Group to-date through its Fifth meeting held on June 29, 2011.
We understand that this final draft RFP will be forwarded to City Council for acceptance and
release at its regular meeting on Monday, July 11, 2011.
We understand that additional comments from City Council, City staff or other interested
parties that are provided outside of the July 11th City Council meeting should be directed
through the City staff alternate project contact person, Steve Kummer, while Shann Finwall
is on vacation this week. This communication procedure will help manage Foth’s consultant
services to assure we are best addressing City needs and priorities.
Thank you.
Attachment 2
Packet Page Number 127 of 237
Final Draft (as of 7-6-2011)
Request for Proposals (RFP)
for
Comprehensive, Residential
Trash Collection Services
City of Maplewood
Community Development Department
City Hall
1830 County Road B East
Maplewood, MN 55109
July, 2011
Scheduled Release Date:
July 12, 2011
Attachment 3
Packet Page Number 128 of 237
Z:\MS\IE\2011\11M020\10300 draft reports & docs\RFP + Contract\MW final draft Trash Collection RFP 7-6-11.doc i
Request for Proposals (RFP)
For Comprehensive, Residential
Trash Collection Services
Contents
Page
1 Introduction .............................................................................................................................1
1.1 Statement of Intent .........................................................................................................1
1.2 City Goals and Objectives .............................................................................................1
1.3 Background ....................................................................................................................2
1.4 Summary Scope of Services ...........................................................................................3
1.5 Base, Minimum Requirements Specified in this RFP.....................................................4
1.6 Alternate Proposals .......................................................................................................4
1.7 Value Added Proposals ..................................................................................................4
2 Definitions...............................................................................................................................5
2.1 Added Value Services .....................................................................................................5
2.2 Additional Overflow Trash Collection Service ..............................................................5
2.3 Anticompetitive Conduct ................................................................................................5
2.4 Automated Collection.....................................................................................................5
2.5 Base Collection Fee (BCF)............................................................................................5
2.6 Bulky Items .....................................................................................................................5
2.7 Bulky Items Requiring Special Processing ....................................................................5
2.8 City’s Designated Contact Persons ...............................................................................6
2.9 Collection .......................................................................................................................6
2.10 Collection Service ..........................................................................................................6
2.11 Competitive Proposal Development Period...................................................................6
2.12 Contract .........................................................................................................................6
2.13 Contractor ......................................................................................................................6
2.14 Contractor’s Annual Trash Public Education Flyer .....................................................6
2.15 Contractor’s Trash Bill ..................................................................................................6
2.16 Day-Certain Collection ..................................................................................................7
2.17 Disposal Facility ............................................................................................................7
2.18 Districts (See also “Service Areas”).............................................................................7
2.19 Electronic Waste ............................................................................................................7
2.20 Every-Other-Week Collection Trash Collection Service ...............................................7
2.21 Food Waste (See also: “Organic Waste”).....................................................................7
2.22 Hazardous/Toxic Waste .................................................................................................7
2.23 Litter Wind Screens ........................................................................................................8
2.24 Major Appliances ...........................................................................................................8
2.25 Manual Collection .........................................................................................................8
2.26 Multi-Family Dwelling (MFD) Units.............................................................................8
2.27 Organic Waste (See also “Food Waste”)......................................................................8
2.28 Other Bulky Items (Not Requiring Special Processing)................................................8
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2.29 Prohibited Mailings .......................................................................................................8
2.30 Prohibited Waste ............................................................................................................8
2.31 Regular, Residential Trash Collection Service ..............................................................8
2.32 Residential Dwelling Unit ..............................................................................................9
2.33 Residential Trash Rates .................................................................................................9
2.34 Resource Recovery Facility ...........................................................................................9
2.35 Respondent .....................................................................................................................9
2.36 RFID (Radio Frequency Identification).........................................................................9
2.37 Semi-Automated Collection ...........................................................................................9
2.38 Service Areas (See also “Districts”).............................................................................9
2.39 Single-Family Dwelling (SFD) Units.............................................................................9
2.40 Special Bulky Item Collection Service ...........................................................................9
2.41 Special Walk-In Collection Service .............................................................................10
2.42 Proposal Team .............................................................................................................10
2.43 Tipping Fees.................................................................................................................10
2.44 Town Home ..................................................................................................................10
2.45 Trash ............................................................................................................................10
2.46 Trash Cans ...................................................................................................................10
2.47 Trash Carts ..................................................................................................................10
2.48 Volume Based Fee Schedule ........................................................................................11
2.49 Yard Waste ...................................................................................................................11
3 General Requirements for All Collections............................................................................11
3.1 Residential Trash Collection – General Description...................................................11
3.2 Exclusions ....................................................................................................................11
3.3 Contractor Licensing Requirements ............................................................................12
3.4 Collection Vehicle Equipment Requirements...............................................................12
3.5 Trash Carts ..................................................................................................................12
3.6 Special Every-Other-Week Collection Frequency .......................................................13
3.7 Trash Cart Collection Point ........................................................................................13
3.8 Special Walk-In Collection Service .............................................................................13
3.9 Municipal, County and State Road Construction Projects that May Impact the
Contractors Truck Routes ............................................................................................13
3.10 Pollution Reduction and Environmentally Sustainable Initiatives ..............................14
3.11 Personnel Requirements ..............................................................................................14
3.12 Regular Trash Collection Hours and Days .................................................................15
3.13 Additional, Overflow Trash Amounts ..........................................................................15
3.14 Special, Bulky Waste Collections .................................................................................15
3.15 Special Electronic Waste Collections ..........................................................................16
3.16 Separate Christmas Tree Collection Service ...............................................................16
3.17 Holidays .......................................................................................................................17
3.18 Severe Weather ............................................................................................................17
3.19 Missed Collections .......................................................................................................17
3.20 Direct Billing by Contractor to Residents ...................................................................17
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3.21 Credits for Extended Vacations ...................................................................................17
3.22 Customer Complaints...................................................................................................18
3.23 City Retains Right to Specify Resident Instructions .....................................................18
3.24 Publicity, Promotion and Education............................................................................18
3.25 Pay As You Throw ........................................................................................................19
3.26 Weighing of Loads .......................................................................................................19
3.27 Monthly and Annual Reports .......................................................................................20
3.28 Annual Performance Review Meeting .........................................................................21
3.29 Scavenging Prohibited .................................................................................................21
3.30 Cleanup of Spillage or Blowing Litter .........................................................................21
3.31 Payment of Disposal Facility Tipping Fees .................................................................21
3.32 Compliance with City, County and State Road Weight Limit Restrictions ..................21
4 Separate Yard Waste Collection Service...............................................................................21
4.1 Residents May Subscribe to Yard Waste Service as an Option ...................................21
4.2 Compostable Yard Waste Bags Required for Overflow...............................................22
4.3 Base Yard Waste Service Level and Allowed Overflow Amounts ................................22
4.4 Scheduled Months for Yard Waste Collection Service ................................................22
4.5 Contractor Education Tag Required if Yard Waste Collection Service is Refused .....22
4.6 Delivery to Permitted Yard Waste Facilities ...............................................................22
4.7 Education .....................................................................................................................23
5 Food Waste and Other Organic Waste..................................................................................23
6 Designated Disposal Facilities ..............................................................................................23
7 Collection Equipment............................................................................................................23
7.1 Trucks ...........................................................................................................................23
7.2 Automatic Lifters Preferred but Not Required.............................................................24
7.3 State and County Licenses ...........................................................................................24
7.4 Clean and Well Maintained Trucks .............................................................................24
7.5 All Loads Shall be Secure and Leak Proof ..................................................................24
7.6 Registration with the City ............................................................................................25
8 Payment Terms......................................................................................................................25
8.1 Proposed Residential Trash Rate Schedule for Direct Billing by the Contractor .......25
8.2 Tipping Fee Disposal Costs Shall be Itemized Separately ..........................................25
8.3 CPI Price Adjustment on the Non-Fuel Portion of the BCF .......................................26
8.4 Fuel Adjustment on the Fuel Portion of the BCF ........................................................26
8.5 Trash Cart Exchange/Replacement Delivery Fee........................................................26
8.6 Proposed Fees for Other Services ...............................................................................26
8.7 City-Imposed Trash Cart Fee ......................................................................................27
8.8 Bad Debt / Delinquent Accounts ..................................................................................27
9 Term of Contract ...................................................................................................................27
10 City Intent to Use Competitive Procurement Process for Next Contract Round..................28
11 Submitting Proposals.............................................................................................................28
11.1 Proposed Schedule .......................................................................................................28
11.2 Pre-Proposal Conference ............................................................................................28
11.3 City’s Project Contact Person .....................................................................................29
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11.4 Addenda to the RFP/Notification of Interest in Receiving Addenda ...........................29
11.5 Questions......................................................................................................................29
11.6 Proposals Held Confidential........................................................................................30
11.7 Review Committee ........................................................................................................30
11.8 Negotiations .................................................................................................................30
11.9 Cost of Proposal Preparation and Negotiation ...........................................................30
11.10 Inspections ...................................................................................................................30
11.11 Availability of Information...........................................................................................30
12 Proposals May be Rejected in Whole or Part........................................................................31
13 How to Submit Proposals......................................................................................................31
14 Proposal Content ...................................................................................................................32
14.1 Qualifications Section ..................................................................................................32
14.1.1 General Management.......................................................................................32
14.1.2 Financial Stability and Strength.......................................................................32
14.1.3 Trash Collection Experience............................................................................33
14.2 Overview of Services ....................................................................................................33
14.2.1 Collection Proposal..........................................................................................33
14.2.2 Equipment and Route Description...................................................................33
14.2.3 Cart Management and Administration.............................................................33
14.2.4 Public Education Plan......................................................................................34
14.2.5 Management Plan.............................................................................................34
14.2.6 Clean-up Event Plan ........................................................................................34
14.3 Safety Plan Required....................................................................................................34
14.4 Price Proposals ............................................................................................................34
14.5 Contract Proposal ........................................................................................................34
14.6 Proposal Forms ...........................................................................................................35
15 Citywide vs. Districts ............................................................................................................35
16 Vendors May Team with a Maximum of Three (3) Other Companies.................................36
17 RFP and Proposal to Become Part of Final Contract............................................................36
18 Evaluation Criteria and Methodology...................................................................................36
18.1 Proposed Prices ...........................................................................................................37
18.2 Qualifications...............................................................................................................37
18.3 Service ..........................................................................................................................38
18.4 Environmental Benefits and Street Impacts .................................................................38
18.5 Safety ............................................................................................................................38
18.6 Aesthetics .....................................................................................................................38
18.7 Proposal Content and Overall Responsiveness ...........................................................38
19 Liquidated Damages..............................................................................................................38
19.1 Specified Liquidated Damage Amounts .......................................................................38
19.2 Communication Procedures to Notify Contractor of a Contract Violation.................39
20 Insurance and Other Legal Requirements .............................................................................39
20.1 Insurance......................................................................................................................39
20.1.1 Workers Compensation Insurance...................................................................39
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20.1.2 Commercial General Liability Insurance.........................................................39
20.1.3 Commercial Automobile Liability Insurance ..................................................40
20.1.4 Professional Liability Insurance or Errors & Omissions Insurance.................40
20.2 Transfer of Interest ......................................................................................................40
20.3 Performance Bond .......................................................................................................40
20.4 Independent Contractor ...............................................................................................40
20.5 Hold Harmless .............................................................................................................41
20.6 Accounting Standards ..................................................................................................41
20.7 Retention of Records ....................................................................................................41
20.8 Data Practices .............................................................................................................41
Attachment A: Map of Weekly Recycling and Trash Collection Service Areas...........................43
Attachment B: Current Residential Household Counts.................................................................44
Attachment C: Other Service Level Assumptions.........................................................................45
Form A: Proposal Content Checklist.............................................................................................47
Form B: Proposer Information Questionnaire ...............................................................................48
Form C: Certification of Binding Signature..................................................................................55
Form D: Certification of Independent Proposal Pricing................................................................56
Form E: Price Worksheet...............................................................................................................58
Form F: Itemized Listing of Trucks and Other Collection Equipment..........................................61
Form G: Acknowledgement of Receipt of Addenda.....................................................................62
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1 Introduction
The following sections describe the City of Maplewood’s intent, background, general
information, and decision process about this request for proposals (RFP) for
comprehensive residential trash collection services.
1.1 Statement of Intent
This RFP defines the service standards, specifications and proposal requirements of the
comprehensive, residential trash collection services for the City of Maplewood,
Minnesota (City). The City seeks to enter into a contract with a company (or companies)
that has (have) the resources and ability to provide the specified residential trash
collection services.
It is the intent of the City to accept and evaluate proposals for comprehensive, residential
trash collection including primary services such as trash collection, separate yard waste
collection, separate collection of bulky items, collection at City buildings, special clean-
up events and public education.
1.2 City Goals and Objectives
The following goals and objectives are established for this RFP:
1. Economic:
a. To lower trash collection service costs for residents.
b. To reduce impacts on roads leading to City savings on road repairs and
reconstruction.
2. Service:
a. To provide improved quantity, quality, accountability and management of
service.
b. To provide improved standardization of collection methods and
technology.
c. To improve service options for residents such as:
i. Rebates for extended vacations
ii. Special collection options (e.g., “walk up” or “garage-side
pickup”)
iii. Large/bulky items pick up.
iv. Special events pickups (e.g., spring and fall clean up events)
3. Environmental:
a. To better manage overall solid waste management and increase recycling.
b. To improve management and control in order to designate that residential
trash from the City be delivered to the best environmental location such as
a local resource recovery facility.
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c. To reduce the amount of fuel consumed for trash collection operations.
d. To reduce the amount of greenhouse gases (e.g., carbon dioxide) and other
pollutants, including dust, emitted into the atmosphere.
4. Safety:
a. To improve the safety of streets by reducing trash truck traffic and
improving accountability.
5. Efficiency:
a. To maximize the efficiency in trash collection.
6. Planning Process:
a. To efficiently manage a planning process to achieve the above stated
goals.
b. To encourage participation of all interested parties in the planning process.
7. Aesthetics:
a. To reduce trash truck traffic and its associated noise and dust.
b. To provide more consistent and neater looking streets during collection
days.
8. Hauler Impacts:
a. To minimize displacement of trash haulers.
1.3 Background
The City of Maplewood currently has a subscription (also known as “open hauling”)
form of residential trash collection services. This existing system requires individual
homeowners to contract for trash collection services with the licensed hauler of their
choice.
A City web provides further details about the current trash hauling system:
Refuse Hauler
(http://www.ci.maplewood.mn.us)
The City already contracts for curbside recycling as a separate service. Therefore,
recycling collection service is not included in this RFP or proposed trash collection
contract.
An overall solid waste management / recycling education effort is managed by the City
and described on the City web page:
Recycle and Waste
(www.ci.maplewood.mn.us/recycling)
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The City requires annual trash collection licenses of each hauler and posts the company
names and rates on the City’s web page:
Licensed Trash Haulers and Rates
(http://www.ci.maplewood.mn.us/DocumentView.aspx?DID=1988)
The 2010 population of Maplewood is 38,0181. The City has approximately 11,680
single-family dwellings (SFD's) that are served by recycling collection. There are
approximately 4,292 multi-family dwelling (MFD) units and most of these MFD units are
served by the City’s recycling contractor. Service to MFD units is not included in this
RFP.
The City’s recycling contractor provides special walk-in (“house-side” or “garage-side”)
collection of recyclables from residents with physical limitations. In 2011, this special
walk-in service is being provided to thirteen (13) City residences for recycling service.
On March 28, 2011, the City of Maplewood City Council passed a resolution of intent to
organize its trash collection system pursuant to the requirements of Minnesota Statutes
(M.S. 115A.94). This RFP is the next step in the City’s planning process as a part of its
larger trash collection system analysis. For more background information of the history
and most recent results of this trash collection system analysis, see the City’s web page:
Collection System Analysis
(http://www.ci.maplewood.mn.us/trash)
1.4 Summary Scope of Services
The proposed contract trash collection service is specified in this RFP to be provided in a
manner similar to the existing recycling collection service. The City encourages
proposing vendors to submit their best proposal possible. The weekly trash collection
will continue to be by the same specific City service areas every Monday through Friday
(see Attachment A: Map of Weekly Recycling and Trash Collection Areas). The City is
divided into five service areas which correspond to each of the five days collection is
provided. The City’s current count of the number of SFD’s with curbside recycling
service in each service area is listed below:
Monday 2,934
Tuesday 1,561
Wednesday 2,667
Thursday 1,856
Friday 2,662
TOTAL 11,680
A 2010 map of the City’s existing scheduled recycling and trash collection days, by
service area, can be found in Attachment A. The proposed City trash hauling contract
1 Source: U.S. Census Bureau, Decennial Census, March 17, 2011
(www.stats.metc.state.mn.us/metadata/Decennial_Census_SF3.htm)
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will require that these collection days, by service area, remain the same under the contract
for trash collection.
The recycling stop counts above do not directly reflect the estimates of trash collection
stops as shown in Attachment B – Current Residential Household Counts due to some
townhomes and manufactured home parks already have trash collection contracts.
1.5 Base, Minimum Requirements Specified in this RFP
This RFP specifies the “base” requirements of a proposed new system for residential
trash collection services.
1.6 Alternate Proposals
Alternate proposals may be submitted if in addition to the base proposal, but the
exception(s) to the base requirements must be clearly specified and price implications
made explicit. Price implications should be included in a separate Form E – Price
Worksheet labeled clearly as the proposer’s “Alternate Proposal”.
Only minor exceptions to the base requirements will be considered as eligible alternates.
For example, proposers may submit alternate proposals that provide:
An alternate method of financing trash carts;
Major changes to the base specifications will not be considered eligible. For example,
the following exceptions to the base requirements shall be deemed by the City as non-
responsive and will not be considered:
Change in the term of the contract;
Contractor retains ownership of carts; or
Restructuring of the Form E - Price Worksheet (e.g., lump line items that are
itemized separately in the base collection fee).
1.7 Value Added Proposals
The City encourages proposing vendors to submit their best proposal possible. Added
services that are directly responsive to the base requirements may not require alternate
proposals and exceptions to the base requirements if provided at no additional cost to
residents or the City. “Value added” services may be considered eligible and reviewed
favorably under the services and/or price evaluation criteria (i.e., awarded additional
points by the proposal review committee).
Examples of value added services could include, but are not limited to:
Fully automated collection service throughout the City at the initial outset of the
Contract;
Full RFID system for trash carts and yard waste carts implementation at the initial
outset of the Contract;
Early implementation of separate food waste / organic waste collection;
Early implementation of Pay As You Throw resident pricing schedule;
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Early implementation of compressed natural gas (CNG) or other alternative fuel
vehicles;
Enforceable commitments to trucks equipped with tandem or tridem axles and/or
dual wheel axles; and/or
Additional public education tools.
2 Definitions
2.1 Added Value Services
Proposed services that are directly responsive to the base requirements in this RFP, but
go beyond the minimum specified services such that there is an added value to residents
or the City in implementation/management/administration of the proposed Contract.
2.2 Additional Overflow Trash Collection Service
Trash in excess of the capacity of the trash cart with lid fully closed incurring an
additional overflow trash collection fee.
2.3 Anticompetitive Conduct
City-approved cooperation, coordination or communications between companies as part
of the negotiating period as defined in this RFP and in Minnesota Statutes 115A.94,
Subd. 7.
2.4 Automated Collection
Use of trucks equipped with robotic arms that mechanically grab, lift, empty and set
down empty trash carts using remote controls operated by the driver such that no manual
lifting of carts is required.
2.5 Base Collection Fee (BCF)
Base collection price proposed for trash collection service (see Form E – Price Worksheet
for more details). This BCF does not include: disposal fees; prices or costs of other
services (e.g., yard waste, bulky items, clean-up events, etc.); taxes; or other government
administrative fees.
2.6 Bulky Items
A generic term including all large, bulky household items which are too large for one
person to pick up and/or do not fit within the trash cart. Bulky items include (but are not
limited to) carpeting and padding, mattresses, chairs, couches, tables, wheels/rims/tires,
major appliances, and electronic waste.
2.7 Bulky Items Requiring Special Processing
A specific term including large, bulky household items that require special processing to
remove harmful substances such as Freon, poly chlorinated biphenyls (PCB’s), or
mercury and may include (but are not limited to) items such as refrigerators, freezers, air
conditioners, dehumidifiers, electronic waste, or thermostats.
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2.8 City’s Designated Contact Persons
The City has designated Shann Finwall, Environmental Planner, as the City’s primary
sole point of contact for prospective vendors and eventually the Contractor. If Ms.
Finwall is not available, prospective vendors may also contact Steven Kummer, Civil
Engineer, as the alternate contact person.
2.9 Collection
The aggregation and transportation of trash from the place at which it is generated
including all activities up to the time when it is delivered to a designated disposal facility.
2.10 Collection Service
Collection service is the process of collection and transportation of trash, yard waste, and
bulky items.
2.11 Competitive Proposal Development Period
The period of time from the release of this final RFP and the final date that proposals are
due.
2.12 Contract
The legal agreement executed between the City and the Contractor (or multiple
Contractors). The Contract shall include, but not be limited to, this RFP document, RFP
addenda, the successful proposal, and any written clarifications or modifications as
specified in Section 17, “RFP and Proposal to Become Part of Final Contract.”
2.13 Contractor
The City’s trash service Contractor (or multiple contractors) under the proposed new
Contract. (All references in this RFP to “Contractor” shall be implied by this definition
to mean “Contractor or Contractors”)
2.14 Contractor’s Annual Trash Public Education Flyer
The City shall require the Contractor to publish and distribute an annual public education
flyer that contains the following trash information for City residents (but not limited to):
Annual calendar and map of trash service areas for eligible Single-Family
Dwellings
Prohibited waste
Yard Waste
Bulky Materials and Electronic Waste
2.15 Contractor’s Trash Bill
The Contractor’s bill for services as submitted directly to residents.
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2.16 Day-Certain Collection
Day-certain collection is a City-approved plan for weekly collection services by an
established day-certain schedule. This schedule requires refuse, yard waste, and
recyclable collection on the same day of the week and is based on a five (5) day, Monday
through Friday, workweek. The only exceptions to the "day-certain" plan shall be during
those weeks in which occur legal holidays.
2.17 Disposal Facility
The licensed and permitted landfill or, Resource Recovery Facility, or transfer station
where the trash is tipped for disposal.
2.18 Districts (See also “Service Areas”)
Proposed trash collection service areas for potential individual contracts as prescribed in
this RFP. (See Attachment A for geographic boundaries of these service areas.)
2.19 Electronic Waste
Electronic waste as defined in Minnesota Statutes as “covered electronic device” (M.S.
115A.1310, Subd. 7) includes items such as: television and computer monitors,
computers, computer peripheral devices (e.g., printers, modems), fax machines, DVD
players, video cassette recorders, other video display devices and other small appliances
with an electric cord.
2.20 Every-Other-Week Collection Trash Collection Service
Residents who apply and receive City permission for every-other-week (EOW) collection
service shall be collected on the same day of the week as per the day-certain schedule but
on specified EOW dates.
2.21 Food Waste (See also: “Organic Waste”)
Residential food waste includes meal preparation and leftover food scraps from
households intentionally separated at the source by residents for purposes of backyard
composting or separate collection for centralized recovery (e.g., large scale composting,
anaerobic digestion, etc.).
2.22 Hazardous/Toxic Waste
Hazardous and/or toxic waste includes materials as defined by the U.S. Environmental
Protection Agency (U.S. EPA) and the Minnesota Pollution Control Agency (MPCA)
such as liquid paint, motor oils, batteries, poisons, pesticides, herbicides, acids, caustics,
pathological wastes, radioactive materials, flammable or explosive materials, and similar
harmful chemicals and wastes. Hazardous/toxic wastes require special handling and must
be disposed of in a manner as specified by Minnesota Statutes and Ramsey County
ordinances and policies to protect the environment and ensure health and safety of the
public and collection crew.
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2.23 Litter Wind Screens
Wind screens or shields mounted on the collection vehicle’s dumping hopper to minimize
wind-blown litter when tipping the carts.
2.24 Major Appliances
Household appliances including items such as refrigerators, freezers, ranges and stoves,
dishwashers, clothes washers and dryers, water heaters, trash compactors, conventional
and microwave ovens, garbage disposals, residential furnaces, air conditioners and
dehumidifiers.
2.25 Manual Collection
Residential and other trash collection systems that require manual lifting and tipping of
trash carts, trash cans or other trash containers into the trash truck hopper.
2.26 Multi-Family Dwelling (MFD) Units
A building containing five (5) or more residential dwelling units that is not eligible for
the proposed residential trash collection service in this RFP because it is defined as
serviced by “commercial” trash hauling service.
2.27 Organic Waste (See also “Food Waste”)
Residential organic waste includes food waste and other non-recyclable organic waste
such as soiled paper and household plants.
2.28 Other Bulky Items (Not Requiring Special Processing)
A specific term, including other large, bulky household items that do not require special
processing. May include (but are not limited to) bulky items such as carpeting and
padding, mattresses, chairs, couches, tables, wheels/rims/tires, windows/doors, and
plumbing fixtures such as sinks, toilets, etc.
2.29 Prohibited Mailings
Notices sent to residential dwelling units within the City of Maplewood such as for
advertising rates or services not available under the proposed Contract. Also includes
other notices sent to residential dwelling units without prior City written approval.
2.30 Prohibited Waste
Waste materials that are prohibited from disposal in with mixed trash or that may be
hazardous, toxic or otherwise harmful to the environment, collection crew safety, or
resource recovery system as defined by State Statutes and/or County policies. Such
prohibited waste items shall be itemized and explicitly excluded from the definition of
regular trash collection service in the proposed Contract.
2.31 Regular, Residential Trash Collection Service
The normal pre-scheduled trash collection services as specified in this RFP (including
special walk-in service). This does not include: separate bulky item collections;
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collections from City buildings; separate electronic waste collections; other special on-
call collections, or special events.
2.32 Residential Dwelling Unit
A residential dwelling unit is a separate dwelling place with a kitchen in buildings with
up to four units per structure.
2.33 Residential Trash Rates
City-approved rates as per the Contract specifications for various trash and other
collection services as charged by the Contractor directly to residents.
2.34 Resource Recovery Facility
A facility that receives and processes mixed trash for purposes of recovering energy
and/or materials for beneficial use as per the Minnesota Waste Management Act (M.S.
115A).
2.35 Respondent
Proposers that elect to respond to this RFP and submit a proposal pursuant to the
requirements in this RFP.
2.36 RFID (Radio Frequency Identification)
RFID tags or chips are installed in trash carts to provide for automatic electronic
monitoring, data collection and data analysis by stop (or “account”) as part of modern
residential and other trash and recyclables collection systems.
2.37 Semi-Automated Collection
Mechanical lifting devices installed on the trash truck hopper to mechanically lift and tip
the trash carts to avoid manual lifting by the collection crews. Semi-automated collection
systems require the crew to manually move and mount the trash cart onto the mechanical
lifting device.
2.38 Service Areas (See also “Districts”)
Geographic districts of the City with specified day-certain schedule for recycling and
trash collection services. (See Attachment A for geographic boundaries.)
2.39 Single-Family Dwelling (SFD) Units
A building containing up to four (4) residential dwelling units that is eligible for the
proposed trash collection service in this RFP
2.40 Special Bulky Item Collection Service
Special on-call collection services as requested by residents to the City Contractor for
extra, collection of bulky items.
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2.41 Special Walk-In Collection Service
Special walk-in collection service for elderly residents or other residents with physical
limitations who require “house-side” or “garage-side” collection service. These special
walk-in accounts shall be pre-approved by the City and designated by address to the
Contractor.
2.42 Proposal Team
The group of up to four (4) companies that submit a response to this RFP as a Team.
(See Section 17 for more details.)
2.43 Tipping Fees
The financial payment that trash haulers make to facilities such as resource recovery
plants, transfer stations or landfills that covers the costs of recovery and/or disposal of the
material unloaded.
2.44 Town Home
Structures containing two or more units of not more than two (2) stories each and
contiguous to each other. Said units shall also be governed by an association for the
entire series of structures within any such development.
2.45 Trash
(Also known as: garbage, refuse, rubbish, mixed municipal solid waste, solid waste)
Garbage is organic waste, including discarded material resulting from the handling,
processing, storage, preparation, serving, and consumption of food. Refuse is solid waste
including garbage and rubbish, and specifically excluding yard waste, recyclables, and
hazardous/toxic waste. Refuse further excludes industrial, commercial, agricultural, and
construction garbage or rubbish and wastes. Rubbish is solid waste, including ashes,
consisting of both combustible and noncombustible wastes, such as wood, bedding,
crockery, and other non-reusable waste. Rubbish also includes non-recyclable types of
glass, paper, cardboard, metal cans and plastics.
2.46 Trash Cans
Metal or plastic cans purchased by or for residents to contain and store regular trash
waiting for collection. Most often is not standardized and purchased by residents at local
retail stores.
2.47 Trash Carts
Standardized trash carts equipped with wheels and a lid as specified and purchased by the
City in the following standardized sizes (approximate/nominal capacities):
20-gallon
30-gallon
60-gallon
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90-gallon
Actual trash cart capacities by cart size will depend on the cart manufacturer selected by
the City through a separate procurement process.
2.48 Volume Based Fee Schedule
A trash collection service rate schedule as charged to residents that increases
incrementally with larger trash container sizes and is intentionally designed to encourage
waste reduction and recycling. Also known as “Pay as You Throw” and/or “Variable
Rate Pricing”.
2.49 Yard Waste
All organic plant material that can be composted including grass clippings, leaves, soft
garden material, brush and tree limbs under four inches in diameter and four feet in
length provided they are bundled with twine or other compostable material.
3 General Requirements for All Collections
The following general requirements are pertinent to all residential trash collection
services.
3.1 Residential Trash Collection – General Description
The Contractor shall provide regular, weekly residential trash collection and disposal
from City SFD’s on the day-certain schedule specified within this RFP. Yard waste,
bulky items, and electronic waste shall each be collected separately.
3.2 Exclusions
Regular weekly trash collection service shall not include the collection of:
1. Hazardous/toxic waste including items such as batteries, tires, construction material,
motor oils, and paint in liquid form or other hazardous/toxic waste as defined and
specified by Minnesota Statutes and Ramsey County ordinances and policies.
2. White goods, except as provided for in the Special Bulky Item Collection Service
(Section 3.14).
3. Large tree limbs, brush exceeding four-inches in diameter, and such other tree waste
items, except as provided for in yard waste collection service (Section 4).
4. Animal waste and solid waste materials resulting from industrial, commercial, and
agricultural operations.
5. Earthen fill, boulders, rock, and other materials normally handled in construction
operations.
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6. Biosolids or dissolved materials from domestic sewage, wastewater, storm water, or
other significant liquid wastes such as silt, dissolved or suspended solids in
industrial waste water effluent, dissolved materials in irrigation return flows; or
other common water pollutants.
3.3 Contractor Licensing Requirements
Haulers of trash must have a Collection license issued by the City, per City Code Section
30.
3.4 Collection Vehicle Equipment Requirements
Vehicles shall be designated to accommodate Collection material as specified by the
Contract, and shall be clearly signed on both sides as a trash Collection vehicle. In
addition, all Collection vehicles used in performance of the Contract shall:
Be duly licensed and inspected by the State of Minnesota.
Be Minnesota Department of Transportation (Mn/DOT)-compliant at all times.
Be equipped and operated not to exceed maximum load weight limits per
Minnesota statutes (including, but not limited to, M.S. 169.824 and M.S. 169.87),
state rules, and City road weight restrictions.
Be kept clean and as free from offensive odors as possible.
Each Collection vehicle shall be equipped with the following:
a. Two-way communications device.
b. First aid kit.
c. An approved fire extinguisher.
d. Warning flashers.
e. Warning alarms to indicate movement in reverse.
f. Sign on the rear of the vehicle which states “This Vehicle Makes Frequent
Stops.”
g. A broom and shovel for cleaning up spills.
All of the required equipment must be in proper working order. All vehicles must be
maintained in proper working order and be as clean and free from odors as possible. All
vehicles must be clearly identified on both sides with Contractor’s name and telephone
number prominently displayed. The lettering must be at least three inches in height.
3.5 Trash Carts
All occupants of residential dwelling units in the City shall be required by ordinance to
keep trash in approved wheeled trash carts. Standardized trash carts will be purchased
and owned by the City but delivered, maintained and inventoried by the Contractor.
Carts shall will be received, assembled, distributed, spares warehoused, and maintained
by Contractor.
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The Contractor shall take reasonable care to prevent damage to residential carts during
collection. Contractor shall repair or provide sanitized replacements in accordance with
the City policy for replacement of carts. Requests for replacement of existing carts must
be handled within 5 business days after the request is received. Repairs to existing carts
must be handled within 3 business days from the time the request is received. The
Contractor shall document and report the cart replacement and repair rate in accordance
with the City’s Trash Cart Policy and Procedures. The Contractor will be responsible
for managing and completing warranty work on the carts. Residents shall have the option
of requesting an additional cart(s) for an additional fee(s).
Trash carts design and manufacturing requirements shall be specified by the City under a
sperate procurement process. Draft cart and RFID specifications may be made available
upon request. The City shall require all new carts used in the City to be manufactured
and pre-installed with radio frequency identification (RFID) tags for possible later
integration into a data management system to be implemented at some time in the future
within this Contract term.
3.6 Special Every-Other-Week Collection Frequency
Residents may apply to the City for permission to reduce collection frequency to every-
other-week (EOW) collections. Residents will be required to use the minimum trash cart
size (e.g., 20-gallon) for a period of six months prior to applying for EOW collection
service. Residents who are granted special City permission to use EOW collections will
be given an annual calendar of specified dates of collection. The Contractor shall
approve in writing these EOW collection dates by address prior to City granting
permission.
3.7 Trash Cart Collection Point
Residential dwelling units shall have, as required by the City ordinance, their container
located at the boulevard adjoining the curb (or alternative location in the alley) on or
before 6:00 a.m. on the designated day of collection. The Contractor shall approve in
writing the alley collection points before City designation of alley collection.
Containers shall be returned to the designated set-out location as set out by the resident at
each location. Contractor shall make a conscious effort to return the cart with the lid
closed and in a standing position.
3.8 Special Walk-In Collection Service
Special walk-in Collection service shall be provided to selected, City-designated
residents who require house-side or garage-side Collection service.
3.9 Municipal, County and State Road Construction Projects that May
Impact the Contractors Truck Routes
The City, County and State reserve the right to improve any street or alley that may
prevent the Contractor from traveling its accustomed route or routes for collection. The
Contractor shall bear the responsibility for contacting the City Public Works Director
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prior to each construction season to determine areas of conflict and possible alternate
routes or solutions. The Contractor shall maintain regular service during street
reconstruction project, regardless of access with no additional compensation for service
modifications.
3.10 Pollution Reduction and Environmentally Sustainable Initiatives
Contractor shall demonstrate a commitment to reducing air pollution from Collection
vehicles. Contractor shall submit as part of its proposal, a list of specific steps it has
taken to reduce air pollution throughout the company’s overall operations and proposed
operations within the City of Maplewood. Examples may include:
A description of its current use of low-sulfur diesel fuel, biodiesel, or compressed
natural gas (CNG);
A description of its current use of particulate filters for its fleet; and/or
A timetable for converting its fleet to using alternative fuels and installing air
pollution reduction technology.
In addition, proposers shall describe their current efforts and future plans to reduce
greenhouse gas emissions (from collection operations, transporting materials for recovery
or disposal, etc.) as well as any environmentally sustainable initiatives that are currently a
part of the proposer’s business operations or are planned for the future.
(Please provide a complete response as part of your answers within Form B – Proposer
Information Questionnaire, Question #7: “Pollution Reduction and Environmentally
Sustainable Initiatives”.)
3.11 Personnel Requirements
Contractor shall retain sufficient personnel and equipment to fulfill the requirements and
specifications of the services described in this RFP. The Contractor will provide a Route
Supervisor to oversee the trash route drivers servicing the City. The Route Supervisor
will be available to address customer complaints each day.
The Contractor shall have on duty Monday through Friday from 7:00 a.m. to 5:00 p.m. a
dispatch customer service representative to receive customer calls and route issues. The
Contractor shall provide a 24-hour answering service line or device to receive customer
calls. The Route Supervisor and all Collection vehicles must be equipped with 2-way
communication devices.
Contractor’s personnel will be trained both in program operations and in customer service
and insure that all personnel maintain a positive attitude with the public and in the work
place and shall:
a. Conduct themselves at all times in a courteous manner and use no abusive or foul
language.
b. Perform their duties in accordance with all existing laws and ordinances and
future amendments thereto of the Federal, State of Minnesota, and local
governing boards.
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c. Be clean and presentable in appearance, as far as possible.
d. Wear a uniform and employee identification badge or name tag.
e. Drive in a safe and considerate manner.
f. Manage trash carts in a careful manner so as to avoid spillage and littering or
damage to the trash cart.
g. Monitor for any spillage and be responsible for cleaning up any litter or breakage.
h. Avoid damage to property.
i. Not perform their duties or operate vehicles while consuming alcohol or illegally
using controlled substances or while under the influence of alcohol and/or such
substances.
3.12 Regular Trash Collection Hours and Days
The City requires all trash Collection to begin no sooner than 6 a.m. and shall be
complete by 6 p.m. The City requires scheduled Collection days to be Monday through
Friday (as shown in Attachment A) and pre-selected Saturdays during holiday weeks (see
Section 3.17). The Contractor may request City authorization of exceptions to these time
restrictions (e.g., pursuant to the “Severe Weather” provision described in Section 3.18).
The Contractor must request such exception from the City’s Designated Contact Person
via telephone or email, prior to the requested Collection event and specify the date, time
and reason for the exception.
3.13 Additional, Overflow Trash Amounts
Residents may set out additional bags, for overflow trash collection service. Proposers
may propose to bill residents directly for such additional, overflow collection service
charges as set forth in “Form E - Price Worksheet” Such overflow trash must be securely
bundled and tied shut in a separate plastic garbage bag and set next to the trash cart.
Collection service for additional, overflow trash shall be billed in accordance with final,
agreed upon terms of the Contract.
3.14 Special, Bulky Waste Collections
Residents may request special, bulky item collection service. Proposers may propose to
bill the residents directly for such collection service charges as set forth in “Form E -
Price Worksheet” Such bulky items must be set next to the trash cart. Residents will be
required to call in their requests for such special, bulky item collections at least two
working days prior to their regularly scheduled, day-certain collection day.
Collection service for special, bulky item trash must have prior arrangements with the
Contractor for collection and shall be billed in accordance with final agreed upon terms
of the Contract.
The Contractor will be required to collect special bulky items if the residents have called
the Contractor with their request ahead of time. Residents who do not call in their special
bulky items and still set out said bulky items may be charged an extra handling fee by the
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Contractor over and above the standard price for bulky items provided that this handling
fee is explicitly proposed in Section 3 of Form E – Price Worksheet and specified in the
final Contract.
3.15 Special Electronic Waste Collections
Residents may request special, electronic waste collection service. Proposers may
propose to bill the residents directly for such collection service charges as set forth in
“Form E - Price Worksheet”. Such special, electronic waste shall be set next to the trash
cart. Residents will be required to call in their requests for such electronic waste
collections at least two working days prior to their regularly scheduled, day-certain
collection day.
Collection service for special, electronic waste must have prior arrangements with the
Contractor for collection and shall be billed in accordance with final agreed upon terms
of the Contract.
The Contractor will be required to collect special electronic waste if the residents have
called in the request ahead of time. Residents who do not call in their special electronic
waste and still set out said electronic waste may be charged an extra handling fee by the
Contractor over and above the cost for bulky items provided that this handling fee is
explicitly proposed in Section 3 of Form E – Price Worksheet and specified in the final
Contract.
3.16 Separate Christmas Tree Collection Service
The Contractor shall separately collect Christmas trees for the first two (2) weeks in each
year. The cost of this separate collection of one (1) Christmas tree per year per
residential dwelling unit shall be included in the proposer’s proposed base trash
collection fee as per the price worksheet (see Form E.)
Residents shall be instructed by the City and the Contractor to set out “clean” Christmas
trees only. Residents may not wrap Christmas trees in plastic bags and must remove all
ornaments, tinsel and other foreign debris. Clean Christmas trees may then be set out
next to the trash cart, but only during the designated period. If a Christmas tree is set out
and is not sufficiently clean (e.g., too many ornaments), the Contractor may leave the tree
behind provided an education tag is attached to the tree with specific instructions about
why it was left behind and how the resident can still recycle their tree (e.g., remove the
contaminants; where to go .
The Contractor shall be responsible for the safe, legal, and environmentally sound
conveyance of all Christmas trees collected under this Contract. The Contractor shall
convey the Christmas trees to a lawfully approved (e.g., permitted and licensed) compost
or Christmas tree processing site and shall assume all liability and responsibility for
materials deposited. The Contractor shall not mix other types of trash or inorganic
materials with the Christmas trees or take any action so as to make the Christmas tree
material unacceptable to the operators of the compost/processing site.
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3.17 Holidays
Holidays refers to any of the following: New Year’s Day, Memorial Day, Independence
Day, Labor Day, Thanksgiving Day, Christmas Day and any other holidays mutually
agreed to by the City and Contractor and so specified in the proposed Contract. In no
instance will there be more than one holiday during a Collection week. When the
scheduled Collection day falls on a holiday, Collection for that day will be collected one
day later. The Contractor shall publish the yearly calendar including alternate Collection
days, with assistance from the City.
3.18 Severe Weather
The Contractor may postpone trash Collection due to severe weather at the sole discretion
of the Contractor. “Severe Weather” shall include, but shall not be limited to, those cases
in which snow, sleet, ice or cold temperatures might jeopardize the safety of the
contractor’s staff or result in unsafe driving conditions. If Collections are so postponed,
the Contractor shall notify the City’s Designated Contact Person via telephone or email.
Upon postponement, Collection will be made on a day agreed upon between the
Contractor and the City.
3.19 Missed Collections
The Contractor shall have a duty to pick up missed trash Collections. The Contractor
agrees to pick up all missed Collections on the same day the Contractor receives notice of
a missed Collection, provided notice is received by the Contractor before 11:00 a.m. on a
business day. With respect to all notices of a missed Collection received after 11:00 a.m.
on a business day, the Contractor agrees to pick up that missed Collection before 4:00
p.m. on the following business day.
If the Contractor is able to substantiate via written records or photos that the household
did not have their trash cart out at the time the collection vehicle serviced the household,
the Contractor may inform the household of this fact and provide the household the
option to pay a “late set out fee” to return or to hold the trash until the next scheduled
collection day.
3.20 Direct Billing by Contractor to Residents
The Contractor shall directly bill their designated customers as per the terms of the
Contract. All residential trash rates billed by the Contractor shall be specified in the
Contract and approved in writing in advance by the City. The rates may be adjusted a
maximum of once per year as per the terms of the Contract. Any adjustments must be
pre-approved by the City in writing.
3.21 Credits for Extended Vacations
Residents shall be given credit on their next trash bill for extended vacations of three
weeks or more. The value of the vacation credit shall be up to the prorated weekly cost
based on the total monthly collection charges (including all disposal fees, taxes, and other
charges) as per the Contract. The Contractor may charge a reasonable, one-time
administrative handling fee to residents for each vacation credit. Any such administrative
handling fee must be specified in Section 3 of Form E – Price Worksheet.
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3.22 Customer Complaints
Contractor shall provide staffing for a telephone-equipped office to receive missed
collection complaints and requests for service between the hours of 7:00 a.m. and 5:00
p.m. on weekdays, except holidays. The Contractor shall have an answering machine or
voice mail system activated to receive phone calls after hours.
Contractor shall keep a log of all complaints, including the nature of the complaints; the
names, addresses, and contact numbers of the complainants; the date and time received;
the Contractor’s response; and the date and time of response. This information shall be
provided to the City in a monthly report.
Complaints on service will be taken and collected by the Contractor. The City will notify
the Contractor of all complaints it receives. The Contractor is responsible for corrective
actions and shall answer all complaints courteously and promptly. In the case of
complaints regarding collection service or any related activities, the Contractor shall,
upon being notified of the complaint, resolve the complaint with the eligible household or
other person/entity submitting the complaint. The Contractor shall work cooperatively
with the eligible households and the City to resolve complaints as appropriate and in a
customer service oriented manner.
Phone calls to the Contractor for any reason must be answered by a “live person” rather
than a recording within one (1) minute of call connection or roll over to an answering
machine/voice mail system to leave a message. The Contractor may have music or City-
approved educational information during the one (1) minute delay but no “prompts” of
any kind. Return calls to voice mail messages must be returned within one (1) hour
during the hours of 7:30 a.m. to 4:00 p.m. during regular business hours. Voice mail
messages left after 4:00 p.m. must be returned prior to 8:30 a.m. the next business day.
Recorded messages of the Contractor shall request a day time phone number where the
caller can be reached. Contractor may also request a day time email address for customer
in addition to a day time telephone number.
3.23 City Retains Right to Specify Resident Instructions
The Contractor shall agree that it is the City’s sole right to clearly specify the resident
setout requirements.
3.24 Publicity, Promotion and Education
The City shall plan, design, and implement a series of public education and awareness
tools related to this comprehensive trash collection system. These City-produced tools
may include, but are not limited to:
1. Web site, with detailed web pages on specific issues
2. City newsletter
3. News releases and other media relations efforts
4. Phone and email communications directly with individual residents
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At its own cost as part of the base collection fee, the Contractor shall develop, publish
and distribute (via mail or hand deliver):
1. One (1) annual public education flyer per year.
2. Education tags to be left by Contractor’s collection crews at the time any material
is left behind without being collected to instruct residents why the material was
not collected (e.g., prohibited material, bulky items or other waste requiring
separate collection trucks) and a phone number to call to place an order for a
special collection.
The Contractor shall provide an annual calendar specifying the day-certain trash
collection day. This may be part of the public education flyer and/or within the
Contractor’s trash bill provided directly to residents.
The Contractor must be able to provide public education material in languages other than
English (e.g., Spanish, Hmong, Somali, etc.). The City will work with the Contractor
regarding the quantities needed and the locations for distribution.
The Contractor shall submit a draft of any public education literature for approval by the
City, at least one (1) month before printing and distribution of any such literature. No
public education materials or other communications to City residents shall be produced or
distributed without prior City written approval.
Proposers are encouraged to specify other public education tools that they are willing to
provide.
As part of this proposal, proposers shall provide examples of public education materials
they have developed for other municipalities.
Proposers should describe their experience in providing Collection services at community
events. Proposers are encouraged to suggest additional special event trash collection
opportunities that could be provided in the City beyond those discussed in Section 6
(“City Buildings Collection Requirements”) and itemized in Attachment D (“Current
Trash Collection from City Buildings: Specifications of Service Levels).
3.25 Pay As You Throw
The City intends to implement a progressive Pay As You Throw (PAYT) rate schedule
for charges to residents that increases the relative increments between trash service level
by cart size. This PAYT program will not be implemented within the first year of the
Contract and is tentatively scheduled for planning in 2013 and implementation in 2014.
The Contractor shall work with the City in developing the PAYT plans and
implementation schedule.
3.26 Weighing of Loads
Contractor will keep accurate records consisting of an approved weight slip with the date,
time, Collection route, driver’s name, vehicle number, tare weight, gross weight and net
weight for each loaded vehicle that has collected trash from SFD’s in Maplewood. A
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copy of each weight ticket shall be kept on file and made available for inspection upon
request by the City.
3.27 Monthly and Annual Reports
The Contractor will submit to the City monthly reports and annual reports. At a
minimum, the Contractor shall include the following information in their monthly
reports:
1. Total quantities of trash collected / disposed (in tons).
2. Number of loads of residential trash from the City.
3. Current count of carts by size and collection frequency (i.e., number of 20-, 30-,
60-, and 90-gallon carts; number of stops with EOW collection frequency).
4. List of all facilities used for trash disposal.
5. Tipping fee
6. Log of all complaints, including the nature of the complaints; the names,
addresses, and contact numbers of the complainants; the date and time received;
the Contractor’s response; and the date and time of response.
7. Log of all resident addresses where “education tags” were left because of
Prohibited Materials set out for trash collection.
8. Log of delinquent accounts and communication steps taken with the building
owner and tenant/trash account holder to notify them of such bad debt.
At a minimum, the Contractor shall include the following information in their annual
reports:
1. Total quantities of trash collected and disposed as collected from within the City
(in tons).
2. List of all trash disposal facilities utilized.
3. Actual number of total yard waste subscription accounts.
4. Amount of yard waste collected by month (in cubic yards or tons).
5. Actual number of total bulky item collection occurrences by sub-type (e.g., bulky
items requiring special processing, bulky items not requiring special processing,
electronic waste)
6. Annual summary of delinquent accounts and communication steps taken with the
building owner and tenant/trash account holder to notify them of such bad debt.
Monthly reports shall be due to the City by the 15th day of each month. Annual reports
shall be due by January 31 of each year. The Contractor shall include in its annual report
recommendations for continuous improvement in the City’s trash program (e.g., public
education, etc.).
Actual truck scale weight ticket receipts must be maintained on file for at least seven
years from the actual date and made available to the City or its agent immediately upon
request.
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3.28 Annual Performance Review Meeting
Upon receipt of the Contractors annual report, the City shall schedule an annual meeting
with the Contractor. Once concluded, the report from the ENR Commission shall be
presented to the City Council, and a meeting will be held between the Council and
Contractor to review the performance of the contract. The objectives of this annual
meeting will include, but not be limited to, the following:
1. Review Contractor’s annual report, including trends in trash quantities.
2. Review Contractor’s performance based on feedback from residents to the
Environmental & Natural Resources Commission members and/or City staff.
3. Review Contractor’s recommendations for improvement to the City’s trash
program, including enhanced public education and other opportunities.
4. Review City staff recommendations for Contractor’s service improvements.
5. Discuss other opportunities for improvement during the remainder of the
Contract.
3.29 Scavenging Prohibited
It is unlawful for any person other than the City’s trash Contractor to collect, remove, or
dispose of designated trash from SFD’s after the materials have been placed or deposited
for Collection in the trash containers. The City’s trash Contractor’s employees may not
collect or “scavenge” through trash in any manner that interferes with the contracted trash
services.
3.30 Cleanup of Spillage or Blowing Litter
The Contractor shall clean up any material spilled or blown during the course of
Collection and/or hauling operations. All Collection vehicles shall be equipped with at
least one broom and one shovel for use in cleaning up material spillage.
3.31 Payment of Disposal Facility Tipping Fees
The Contractor shall pay the disposal facility tipping fees. The Contractor shall give
written notice to the City immediately upon getting notice of a change in tipping fees.
3.32 Compliance with City, County and State Road Weight Limit
Restrictions
The Contractor shall comply with all City, County and State road weight limit
restrictions.
4 Separate Yard Waste Collection Service
4.1 Residents May Subscribe to Yard Waste Service as an Option
City residents may subscribe to separate yard waste collection service as an option. The
residents’ request to subscribe for separate yard waste collection service must be to the
City in writing (e.g., via post card, email or web based form) by the end of February each
year.
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Separate yard waste collection service shall include the following elements:
1. Providing a separate yard waste cart provided by the Contractor (size to be
specified by the proposer within their proposal)
2. The yard waste cart shall have unique labeling (e.g., “Yard Waste”) and City-
approved resident instructions
3. The yard waste cart may be a separate color as approved by the City
4.2 Compostable Yard Waste Bags Required for Overflow
Compostable bags are required by Minnesota Statute (M.S. 115A.931, Subd. (c) and M.S.
325E.046) for any yard waste that is not contained loose in the yard waste cart. Such
compostable bags set outside of the yard waste cart shall be defined as “overflow” yard
waste for purposes of this RFP.
4.3 Base Yard Waste Service Level and Allowed Overflow Amounts
Residents may fill the yard waste cart and place up to five (5) compostable bags of
overflow yard waste next to the yard waste cart per week, per collection, without
incurring overflow charges by the Contractor. The Contractor may charge a per bag
overflow charge for any bags over five (5) bags.
4.4 Scheduled Months for Yard Waste Collection Service
Separate yard waste collection shall be provided from April through November.
4.5 Contractor Education Tag Required if Yard Waste Collection
Service is Refused
The Contractor may refuse to collect yard waste at the time of collection:
1. If the material is not acceptable;
2. If the resident did not set-out or prepare the yard waste properly; or
3. If the resident’s yard waste subscription payment has not been received by the
hauler properly
If the Contractor does not collect the yard waste for such legitimate reasons, the
Contractor shall leave and attach a visible education tag that clearly explains why the
material was not collected.
4.6 Delivery to Permitted Yard Waste Facilities
The Contractor shall be responsible for the safe, legal, and environmentally sound
conveyance of all yard waste collected under this Contract. The Contractor shall convey
the yard waste to a lawfully approved (e.g., permitted and licensed) site and shall assume
all liability and responsibility for materials deposited. The Contractor shall not mix other
types of refuse or inorganic materials with the yard waste or take any action so as to
make the yard waste material unacceptable to the operators of the yard waste facility.
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4.7 Education
It shall be the responsibility of the Contractor to assist in the education of residents on
how to properly prepare yard waste. Contractor will work with City staff on an annual
basis to plan, design and prepare written materials for residents. The Contractor shall
include recommendations for such yard waste education plans in their annual report.
5 Food Waste and Other Organic Waste
The City is considering future plans for separate collection and recovery of food waste
and other organic waste. Such plans will be dependent on the outcome of State and
County efforts to further develop the organic waste recovery infrastructure.
Proposers shall state their willingness to pilot test and then implement City-wide separate
collection of organic waste services. No proposed Contract specifications or
requirements are included in this RFP at this time. Prices for any such additional separate
collection services can be negotiated at a later date.
6 Designated Disposal Facilities
The Contractor shall be responsible for the safe, legal, and environmentally sound
disposal of all trash, bulky items, and any other items and materials collected under this
Contract. The Contractor shall deliver and unload trash and other materials only at
facilities that are properly licensed and permitted for those materials.
The Contractor shall dispose of all trash collected in the City at a Resource Recovery
Facility consistent with the current Minnesota Waste Management Act (M.S. 115A),
Ramsey County Solid Waste Master Plan, Ramsey County facility operating contracts
and other Ramsey County policies.
The City intends that the designated Resource Recovery Facility at the onset of this
Contract for 2012 will be the Ramsey/Washington County Resource Recovery Facility at
Newport, MN.
If such a Resource Recovery Facility is not reasonably available, the Contractor will
notify the City immediately. The City will then contact Ramsey County for further
direction and current policy guidance. The City and Contractor may then negotiate a
mutually agreeable plan for trash disposal that is consistent with the requirements of this
section of the RFP.
7 Collection Equipment
7.1 Trucks
Proposers must list on Form F the number of vehicles and a full description of each
vehicle proposed to be used in providing service for both trash and bulky waste items. In
addition, proposers must indicate if the equipment is currently available and, if not, when
it will be available. The City may inspect truck conditions such as: state of repair, miles
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of service/hours, appearance, leaks, sound levels during operation, or other regulatory
requirements, etc. The City or consulting specialists may inspect the equipment at the
beginning of the Contract approval process and develop recommendations to the
Contractor for equipment improvements.
The Contractor shall provide an adequate number of vehicles for regular collection
services and sufficient spares to provide uninterrupted service.
7.2 Automatic Lifters Preferred but Not Required
Automatic lifters (automated or robotic collection arms) are preferred in response to this
RFP, but are not required. Each proposer must specify the total number of trucks in its
fleet serving the area of the City that are equipped with automatic collection arms. The
proposer shall itemize the specific trucks proposed for use for residential collection
services in the City and whether or not these trucks are equipped with automated
collection arms.
Any automated collection system must be compatible with the City’s plans and
specifications for purchase of trash carts. The lifters must be maintained so as to not
cause damage to collection carts. Automated collection vehicles must be outfitted with
windscreens or shields to minimize wind-blown litter when tipping the carts.
7.3 State and County Licenses
All equipment and vehicles used by the selected contractor shall be titled, registered and
licensed in the State of Minnesota and Ramsey County. The Contractor shall provide
copies of each Minnesota and County equipment or vehicle registration document for
each vehicle proposed for use in fulfilling the specifications prior to use of that vehicle on
any trash route under these specifications.
7.4 Clean and Well Maintained Trucks
The Contractor shall keep all equipment in proper repair and in a clean, sanitary and
presentable condition. In the event of complaints, the City will have the final
determination of whether the standards are being adhered to and what is acceptable.
Contractor shall be solely responsible for all costs of operating and maintaining collection
equipment.
7.5 All Loads Shall be Secure and Leak Proof
All vehicles shall be secure, preventing any leakage of fluids or littering of materials.
Any fluid leak (except for oil, fuel, anti-freeze, or other substance deemed a hazardous
material) must be cleaned up within one (1) business day. Should a hydraulic hose or
other vehicle related item break or leak fluid while on a collection route, the Contractor
shall respond to and make efforts to contain and clean the oil leak or other hazardous
substance within a 2-hour time period. Cleaning shall include complete removal of any
oil tracked on the street or resident’s driveway as well as any oil or other hazardous
material leaked into a storm water system. It will be the sole determination of the City as
to whether the cleaning is adequate in the event of a dispute. Clean up and disposal of all
material deemed to be toxic, hazardous, or otherwise not approved for disposal at a
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regular municipal solid waste landfill must be disposed of properly under all local, state,
and federal regulations. The City may request written documentation substantiating how
and where the material was disposed. All cleaning activities must adhere to applicable
local, state, and federal regulation and applicable storm water permits. All vehicles shall
be manufactured and maintained to conform to applicable American National Standards
Institute (ANSI) standards. Each vehicle shall be permanently identified, at a minimum,
with the Contractor’s name and phone number plainly visible on each side of the vehicle.
7.6 Registration with the City
Contractor shall register all equipment to be used in the performance of this contract with
the City on an annual basis. Contractor shall provide the City with the year, make, and
model of chassis and body, registration, company vehicle number, and license number of
each vehicle.
8 Payment Terms
8.1 Proposed Residential Trash Rate Schedule for Direct Billing by
the Contractor
All proposers shall submit a complete Price Worksheet (Form E). If the Proposer is
awarded the Contract, this Price Worksheet will be the basis for final terms of the City-
approved residential trash rate schedule.
The Price Worksheet requires proposers to split the individual elements of its collection
and disposal costs. The base collection fee (BCF) is the proposed price of regular trash
collection service per household per month. The BCF should be a flat schedule and
should not vary by cart size.
Proposers are also required to propose the percent of base collection fee (BCF) that is
related to “non-fuel” and “fuel” costs so that a comparable fuel adjustment price can be
estimated by the City on fuel related collection costs.
8.2 Tipping Fee Disposal Costs Shall be Itemized Separately
The Contractor shall directly pay the trash disposal tipping fees as per the terms of the
Contract. Disposal cost elements of the residential trash rates will be based on the trash
disposal fees proposed by the Proposer in Form E – Price Worksheet.
The trash disposal costs in the Contract will be adjusted annually to reflect changes in
actual tipping fees. The actual 2012 tipping fee at the trash disposal facility will be
defined as the benchmark year disposal price. The Contractor’s trash disposal costs will
be adjusted proportionally each year based on the change in actual tipping fees compared
to the 2012 benchmark year tipping fees.
All proposers shall use an assumed tipping fee of $58 per ton as the basis for calculating
their proposed trash disposal costs in the Price Worksheet (Form E).
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8.3 CPI Price Adjustment on the Non-Fuel Portion of the BCF
The collection fees for 2012 will be set in accordance with the base collection fees (BCF)
proposed on the Price Worksheet (Form E). The non-fuel portion of the BCF payable for
each successive Contract year shall equal the BCF fee payable for the previous year
adjusted proportionately by the annual Consumer Price Index (CPI). June will be defined
as the benchmark CPI index month. The non-fuel portion of the BCF will be adjusted by
the relative change each year compared to the benchmark CPI index, or 3%, whichever is
lower. The published index for determining the annual percent change of the CPI will be
the Federal Reserve Bank of Minneapolis. Each annual adjustment of the non-fuel
portion of the BCF will be based on the benchmark CPI index of the previous year. For
example, the non-fuel portion of the BCF for all of 2013 will be based on the
proportional change in the CPI index from June 2012 compared to June 2011.
8.4 Fuel Adjustment on the Fuel Portion of the BCF
The fuel portion of the BCF will be adjusted per the final terms in the Contract and based
on the successful proposers Price Worksheet (Form E). The fuel portion of the BCF will
be adjusted annually to reflect the percent change in indexed diesel prices. The index
shall be the “Retail, On-Highway Diesel Prices – Average All Types, Midwest Region”
as determined and published by the Energy Information Administration (EIA). The
benchmark date shall be defined as this fuel index on June 1 of each year.
The fuel portion of the BCF payable for each successive Contract year shall equal the
BCF fee payable for the previous year adjusted proportionately by the annual fuel index.
The fuel portion of the BCF will be adjusted by the relative change each year compared
to the benchmark date. For example, the fuel portion of the BCF for all of 2013 will be
based on the proportional change in the fuel index from June 1, 2012 compared to June 1,
2011.
If Contractor switches to compressed natural gas (CNG), the contractor and City shall
mutually agree on a different fuel index that is based on natural gas rather than diesel
fuel.
8.5 Trash Cart Exchange/Replacement Delivery Fee
Residents shall be allowed to change their cart size a maximum of once per year without
incurring an exchange fee. The Contractor may charge residents for exchanges over that
free allotment of once per year. Also, the Contractor may charge residents for cart
replacement if it is damaged prematurely (i.e., not normal wear and tear). The Proposers
shall specify the proposed trash cart exchange/replacement fee in the Form E – Price
Worksheet.
8.6 Proposed Fees for Other Services
Proposers shall specify their proposed fees in Form E – Price Worksheet for the
following other services:
1. Separate yard waste collection
2. Separate collection of bulky items (requiring special processing)
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3. Separate collection of bulky items (not requiring special processing)
4. Separate collection of electronic waste
5. Clean-up events
8.7 City-Imposed Trash Cart Fee
The City reserves the exclusive right to unilaterally impose a trash cart fee that would be
charged by the Contractor to residents and paid to the City to help defray the costs of new
trash carts. If such a fee is imposed, the City will consult with the Contractor to discuss
schedule, amount, line item wording on the Contractor’s bill.
8.8 Bad Debt / Delinquent Accounts
The Contractor shall make reasonable efforts to collect payments past due. Phone calls
and other communications about such bad debt shall be carefully logged, documented
and summarized in the required monthly and annual reports.
Delinquent accounts shall be defined as those residents who have not paid and are over
six months past due. The Contractor may impose their own reasonable administrative
service fee for delinquent accounts over six months past due provided that adequate
written notice has first been provided to the resident with copies retained in the
Contractor’s files. All such written notice of delinquent accounts shall be sent both to the
owner of the property and, if rental property, to the tenant and/or trash account holder.
The Contractor may request bad debt collection support from the City for delinquent
accounts over twelve months past due. The City shall establish its own procedures for
processing and administration of such requests from the Contractor to collect bad debt via
the City’s normal taxing and property lien authority.
9 Term of Contract
The term of the new trash Contract will be a period from October 1, 2012 through
December 31, 2017 for a total of five (5) years and three months. The City may consider
up to two one-year extensions for years 2018 and 20219, at the City’s sole discretion.
Such one-year extensions will be subject to the City’s sole determination of the service
and of its residents’ best interests. Such extensions shall be negotiated based on mutually
agreeable terms. The successful proposer shall not consider the right of City to extend
the initial five (5) year term with up to two, one-year extensions to constitute or imply
any obligation by City to renew the contract.
The Contract shall specify conditions under which the Contract may be terminated by
either party prior to the end of the term specified in this Section of the RFP. Such early
termination may be with cause such as a major breech of contract. Any such early
termination shall be preceded by appropriate notice and communications such that the
Contractor has the ability to take corrective actions to remedy the breech before any such
early termination.
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10 City Intent to Use Competitive Procurement Process for
Next Contract Round
The City intends to initiate a new competitive procurement process towards the end of the
term of the proposed contract. The City intends to use a competitive procurement
process for the next contract round such as a request for proposals (RFP) or request for
bids (RFB). Nothing in this RFP shall be construed to imply that the City intends to
negotiate extensions beyond the limit of the contract term specified in Section 9 above.
11 Submitting Proposals
To the best of its ability, the City will use the following process and schedule for its
decision-making:
11.1 Proposed Schedule
(All dates in 2011 unless specified otherwise)
Competitive Proposal Development (AKA “Continued Planning”) Period:
July 12, 2011 Release of RFP
July 21, 2011 Pre Proposal Conference
July 25, 2011 Questions from Potential Proposers Due
August 2, 2011 City Response Deadline
August 19, 2011 Proposals Due
Negotiating Period:
September 26 City Council receives report from Trash Hauling Working
Group and, if approved, authorizes contract negotiations with
one or more trash haulers
November 28 City Council authorizes contract execution and/or
improvements to existing system
December 23 City and contractor execute contract
Contract Implementation Period:
October 1, 2012 Contract Start Date
11.2 Pre-Proposal Conference
A Pre-Proposal Conference will be held July 21, 2011. Attendance by at least one
representative from each proposer is strongly encouraged. The Conference will begin at
1:00 p.m. in the Maplewood City Council Chambers, 1830 County Road B East,
Maplewood, MN. Those attending the Pre-Proposal Conference will automatically
receive any addenda issued by the City.
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11.3 City’s Project Contact Person
Prospective Contractors interested in responding to this RFP may contact the City with
questions to the City’s primary, designated contact person:
Ms. Shann Finwall, Environmental Planner
Community Development Department
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
Phone: (651) 249-2304 Fax: (651) 249-2319
E-mail: Shann.Finwall@ci.maplewood.mn.us
If Ms. Finwall is not available, the City’s designated alternative contact person is:
Mr. Steven Kummer, Civil Engineer II
Department of Public Works
City of Maplewood
1902 County Road B East
Maplewood, MN 55109
Phone: (651) 249-2418
E-mail: Steven.Kummer@ci.maplewood.mn.us
Any other contact with other City staff, City Council Members, members of the City’s
Environmental & Natural Resources Commission, or the City’s consultant during the
competitive proposal development period (currently scheduled from July 12 through
August 19, 2012) about this RFP or the City’s overall trash collection system analysis
will be considered unauthorized contact and may subject the company to disqualification
from further consideration.
11.4 Addenda to the RFP/Notification of Interest in Receiving Addenda
The City reserves the right to amend or clarify this RFP by addenda. Addenda may only
be issued automatically to those proposers attending the Pre-Proposal Conference or
who have specifically requested to receive the addenda by a written request (e.g., via
email).
Addenda may be issued at any time prior to the date for receipt of proposals. If such
revisions or clarifications are of such a magnitude as to warrant, in the opinion of City,
the postponement of the date for the receipt of proposals, written notification will be
issued to the proposers, announcing the revised date.
Addenda will be faxed, emailed, or express-mailed. All addenda issued to this RFP
shall become part of the RFP document. Proposers shall acknowledge receipt of any
such addenda in their proposal.
11.5 Questions
Questions, requests for clarification or requests for information about this RFP or process
must be submitted in writing (via mail, email or fax) to the Designated Contact Person by
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4 p.m., on Monday, July 25, 2011. All questions and requests for more information and
the City’s responses will be summarized in writing and forwarded to all prospective
proposers by end-of-business Tuesday, August 2, 2011.
11.6 Proposals Held Confidential
Only the company names of vendors submitting proposals will be made public consistent
with the Minnesota Government Data Practices Act (M.S. 13.591). All proposal
documents shall be held as confidential until the City Council awards a Contract and
authorizes staff to execute the Contract.
11.7 Review Committee
The City will use its Trash Hauling Working Group as the review committee, to review
and analyze the details of the qualified submitted proposals. (See Section 18,
“Evaluation Criteria and Methodology” of this RFP.)
11.8 Negotiations
City staff may negotiate with the top ranked vendor as authorized by City Council for
purposes of finalizing a contract. If negotiations with top-ranked vendor are not
successful, the City staff may then initiate negotiations with second ranked vendor, and
so on. The City reserves the right to negotiate specific work elements with a respondent
into a Contract.
11.9 Cost of Proposal Preparation and Negotiation
Proposers shall participate in this RFP procurement process and any negotiations and
shall prepare the required materials and submittals and any subsequent materials and
submittals at their own expense, and with the express understanding that there may be no
claims whatsoever for reimbursement from City for the cost, expenses, or damages that
may be associated with this process.
The City accepts no liability for costs and expenses incurred by the proposer in
connection with this RFP, subsequent interviews, negotiations, and contract execution.
The City reserves the right to terminate the proceedings at any time.
11.10 Inspections
All proposed services, trucks and facilities are subject to inspection, approval, and
acceptance by the City, both during the procurement process and after the execution of a
contract with the successful proposer. The City will give reasonable notice of such
inspections. Proposers will not be responsible for normal City inspection costs.
11.11 Availability of Information
Throughout this RFP, the City and its advisors have exerted their best efforts to present
information and data that are current and applicable to this project. The City is providing
the information contained herein as a courtesy to the proposers. It is the proposer’s
responsibility to use this information and verify same during the proposal, negotiation,
and project-information periods.
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Best efforts have been made to provide accurate information; however, the City and its
advisors make no guarantees or warranties that the information contained in this RFP or
referenced documents are accurate and complete. All summaries of laws and documents
do not purport to be complete, and proposers are referred to each such law and document
for a full and complete statement of relevant provisions. In the event any of the
summaries in the text are inaccurate, the provisions of the actual laws are documents
shall be controlling.
The City and advisors are not and shall not be liable for omissions or errors contained in
the RFP, and submittal of a proposal by a proposer shall serve as the proposer’s
verification and acknowledgement of the City’s lack of liability.
12 Proposals May be Rejected in Whole or Part
The City reserves the right to:
Reject any or all proposals;
Reject parts of proposals;
Negotiate modifications of proposals submitted for purposes of finalizing and
executing a Contract; and
Accept part or all of the proposals on the basis of consideration(s) other than cost or
proposed rates.
13 How to Submit Proposals
Proposal shall be submitted to the Community Development Office at City Hall no later
than 4 p.m. (CDT) on Friday, August 19, 2011, in a sealed envelope with the name of
the proposing company on the outside and addressed as follows:
Enclosed: “Residential Trash Collection Services Proposal”
City of Maplewood, City Hall
Community Development Office
1830 County Road B East
Maplewood, MN 55109
c/o Shann Finwall, Environmental Planner
Proposals will be date-stamped and treated in accordance with MN Statutes 13.591,
Subdivision 3 (b), Data Practices Act.
Eight (8) written, hard copies of the proposal, including all forms and proposer
attachments, shall be submitted.
One electronic copy of the proposal must also be submitted on a CD disk (or suitable
alternative disk format) inside of the sealed envelope. The proposal file must be
formatted in Adobe PDF or another suitable alternative.
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14 Proposal Content
14.1 Qualifications Section
All prospers must submit a Qualifications Section within their proposals. The
Qualifications Section must include information in the following three areas:
General management ability;
Financial stability and strength; and
Solid waste collection experience including trash, yard waste, bulky waste and
electronic waste collections.
Unless directly related to the response and referenced in the text, sales brochures are not
required.
All submissions will become the property of City and will not be returned. The City, at
its sole discretion, may reject any and all responses and/or issue subsequent requests for
qualifications and proposals.
The Qualifications Section of each proposal must include the following subsections:
14.1.1 General Management
Proposers will be evaluated on the basis of their demonstrated overall management and
experience, as reflected in the successful implementation of previous and/or current
materials collection projects. Each proposer shall demonstrate the ability to perform all
required tasks successfully, and must demonstrate the requisite management skills and
experience in integrating the performance of such tasks. Information submitted by each
proposer shall define both technical and managerial capabilities in terms of past
performance. Other management evaluation criteria will include, but will not be limited
to the following factors:
Demonstrated successful working relationships with municipalities and/or public
solid waste agencies;
Number of similar collection projects within the Twin Cities metropolitan area;
Innovative techniques used to increase efficiency; and
Past and anticipated approach to customer service.
14.1.2 Financial Stability and Strength
The proposer must demonstrate sufficient financial resources to carry out its
responsibilities as outlined in this RFP and to back-up its contractual obligations.
Proposers will be evaluated on the basis of their credit references, demonstrated ability to
finance the required equipment, and ability to provide the performance bond (see Section
20.3).
A specific letter from a surety company or a guarantor indicating the intent to provide the
proposer’s performance bond must be provided in the proposal.
Proposers must submit at least three (3) credit references.
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Proposers must submit evidence of the ability to finance the equipment needed by
submitting a financing plan for necessary equipment. Where the proposer is a
corporation, submit evidence that the proposer is in good standing under the laws of the
state of incorporation.
The proposer must submit the litigation history (with explanation) for the last five (5)
years regarding any company, partner, subcontractor, or subsidiary involved in this
venture, and/of any corporate officer.
14.1.3 Trash Collection Experience
Proposers will be evaluated on the basis of their demonstrated experience in the
collection of trash, yard waste, bulky waste and electronic waste materials. Proposers are
encouraged to submit references for existing residential collection services, especially
under contract to municipalities, to demonstrate their experience and success. The City
may give particular attention to the performance data provided for these reference
projects.
The proposer must demonstrate the following:
Overall experience in the solid waste industry; and
Experience in the successful operation of the type of residential trash, yard waste,
bulky waste, and electronic waste collection services solicited in this RFP.
14.2 Overview of Services
The proposer shall describe services proposed in response to this RFP. This Overview
shall provide sufficient information to demonstrate the proposer’s clear understanding of
the services requested by the City through this RFP.
14.2.1 Collection Proposal
The proposal shall describe the proposed collection service. The document shall provide
sufficient information to demonstrate that the proposed service will, at a minimum,
satisfy all of the performance objectives provided in this RFP and handle the quantity and
composition of materials to be collected. The information should include, at a minimum,
equipment descriptions and identification of and schedule for obtaining necessary
permits.
14.2.2 Equipment and Route Description
The proposer shall submit equipment specifications of all the equipment to be used.
Form F, Itemized Listing of Trucks and Other Collection Equipement, is to be used for
this purpose. In addition, the proposer shall produce or use vendor-supplied data sheets
for major items or equipment along with any necessary supporting text. No substitutions
or modifications may be made for the proposed equipment without prior written notice to
and approval of the City.
14.2.3 Cart Management and Administration
The proposer shall describe a plan for receipt, assembly, distribution, storage,
maintenance, and replacement of carts. Experience the proposer has with the extent of
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cart replacement and warranty work with a specific cart manufacturer or supplier should
be provided. The proposer shall describe their approach to servicing carts that are
blocked by parked cars, placed too close to other carts or waste items, and other
challenges.
14.2.4 Public Education Plan
The proposal must describe the public education services as specified in this RFP.
14.2.5 Management Plan
The Management Plan must include a description of the proposed management structure
and approach, as well as a statement of the problems that the proposer believes are likely
to arise during collection, start-up, and for ongoing operations and the methods proposed
to deal with them. This should include, at a minimum, such problems as: employee
absenteeism; equipment breakdowns; and capability to provide collection of
optional/additional materials.
The Management Plan must address specifically how the proposer will work with the
City to identify and resolve consistent sources of problems. A Staffing Plan indicating
number of employees and how they will be staffed to ensure collections capacity and
customer service must also be included in the Management Plan. A clear statement of the
management structure of the proposer’s company must be supplied. If the proposer is a
joint venture or team, the roles, responsibilities, and reporting structure of each team
member must be clearly presented.
14.2.6 Clean-up Event Plan
The proposer shall submit a description of the intended approach to provide the Clean-up
Event collection service. Describe proposed equipment and labor and how the Contractor
will coordinate events with the City. Describe a City - Contractor planning process and
schedule that will more fully detail the work plan for Clean-up Events.
14.3 Safety Plan Required
The Proposer shall outline the elements of their safety plan for trash and related
collection systems within their proposal.
14.4 Price Proposals
All of the proposers proposed prices shall be submitted on the Form E – Price Worksheet.
This form shall be executed by the authorized official to bind the company. If an
alternate proposal is submitted, a separate Form E – Price Worksheet must be included
and labeled that clearly specifies the proposed costs of any such alternate provision. See
Section 8 – Payment Terms for more details on price proposals.
14.5 Contract Proposal
The Contract Proposal shall indicate the proposer’s willingness to enter into the
Agreement that addresses collection services specified in this RFP. The City intends to
work as expeditiously as possible in finalizing a Contract with the selected proposer(s).
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A draft Trash Collection Service Agreement will be provided as an RFP addendum to
those parties attending the pre-proposal conference or those parties specifically
requesting a copy. Any contract received must be returned as part of the Proposal with
all written comments, exceptions, and proposed alternative language taken by the
proposer to this Contract clearly indicated on a “tracked changes” copy of the Contract.
DO NOT provide comments via a separate document; put comments directly on the
electronic Draft provided. If exceptions are taken, alternate language acceptable to the
proposer must be provided. Failure to provide written comments on any part will mean
that the language is acceptable to the proposer and will not be subject to negotiation. In
reviewing and evaluating the proposals, the City will take into consideration the number
of exceptions to the conditions set forth in the Contract as well as any additional language
recommended by the proposer. If all language is acceptable, the proposer must provide
written comment to this effect. Failure of the proposer to provide any written comment
or acknowledgement of acceptance of the conditions of the Contract will be considered
non-responsive to the RFP and the proposal may not be accepted.
14.6 Proposal Forms
Proposers shall submit the following forms as an integral part of their proposals:
Form A: Proposal Content Checklist
Form B: Proposer Information Questionnaire
Form C: Certification of Binding Signature
Form D: Certification of Independent Proposal Pricing
Form E: Price Worksheet
Form F: Itemized Listing of Trucks and Other Collection Equipment; and
Form G: Acknowledgement of Receipt of Addenda
All forms must be completed and submitted for the proposal to be deemed responsive.
The proposer must indicate clearly on the form(s) if any information is not applicable.
All forms must be executed by an official authorized to bind the proposer, and must be
submitted as part of the proposal.
15 Citywide vs. Districts
This RFP allows for Proposers to specify if they want to propose on the:
Citywide (Option A) – Proposal to provide trash collection services for the entire
City. (Note: If such a proposal is successful and awarded, the City would award
only one Contract.)
Districts (Option B) – Proposal to provide trash collection services for any or all
districts only. (Note: If this proposal is successful and awarded, the City would
award multiple Contracts. The City will award up to three districts.)
Citywide Plus Districts (Option C) – Proposal to provide trash collection
services under both the Citywide (Option A) and the Districts (Option B).
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Proposers must specify which option(s) they are proposing (see Form B – “Proposer
Information Questionnaire”; Section 3: “Citywide vs. Districts).
If you are proposing on more than one option listed above, you will need to complete and
attach a separate Form E – Price Worksheet for each option.
16 Vendors May Team with a Maximum of Three (3) Other
Companies
Respondents may subcontract with no more than three (3) other companies for residential
trash Collection services. This is allowed as needed, but all such primary
contractor/subcontractor relationships must be explicitly described in each proposal.
Team proposals will be accepted in response for the Citywide Option A only. Under this
Citywide Option A, the City will contract with only one primary Contractor for
residential trash services.
For purposes of this RFP, the City will accept Team proposals that are submitted by up to
four haulers that respond to the proposal jointly. Furthermore, if a hauler chooses to
submit a Team proposal with another hauler, they may not respond to this proposal
individually.
If one or more subcontractors are to be used, the subcontractor must be included in the
proposal when it is submitted to City. Any change in subcontractors after the proposal
submission date must be approved by the City.
17 RFP and Proposal to Become Part of Final Contract
The contents of this RFP, any addenda to this RFP, the successful proposal, and any
written clarifications to the contents thereof submitted by the successful proposer shall
become part of the contractual obligations and be incorporated by reference into the
ensuing Contract. If any provision of the Contract is in conflict with the referenced RFP
or proposal, the Contract shall take precedent.
18 Evaluation Criteria and Methodology
The City will objectively evaluate the proposals submitted to determine the best value for
the City and its residents. A comprehensive set of criteria will be used to quantify the
merits of each proposal package. The evaluation criteria and relative point values for
each are shown below. The major evaluation criteria are:
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Criteria Weight
1. Proposed prices 32
2. Qualifications 10
3. Service 20
4. Environmental benefits and street impacts 19
5. Safety 8
6. Aesthetics 5
7. Proposal content and overall responsiveness 6
TOTAL 100
Sub-criteria to be used in evaluating each proposal are listed below.
18.1 Proposed Prices
The price criteria to be used to evaluate each proposal include, but are not necessarily
limited to the following:
Competitiveness of the proposed collection service fees relative to other proposals
over the life of the contract.
Competitiveness of the proposed trash disposal fees relative to other proposals
over the life of the contract.
Amount of the fee to deliver a replacement or additional cart to an existing
household.
Competitiveness of the proposed fees for other services (e.g., yard waste, bulky
items, clean-up events, etc.) relative to other proposals over the life of the
contract.
(See Form E – Price Worksheet for more details on price components for each type of
collection service.)
18.2 Qualifications
The qualification criteria used to evaluate each proposal include, but are not necessarily
limited to the following:
Demonstrated, successful experience (including that of key staff) establishing
working relationships with public agencies
Demonstrated successful operations of similar materials collection system(s)
Techniques and controls for project management, such as: reporting samples
provided, payment, and monitoring responsibilities
Demonstrated capability to provide a performance bond
Demonstrated good credit references and the ability to finance all the capital
investments required
Aggregate age of truck equipment proposed
Any lawsuits that may impact the proposer’s ability to perform the services
specified in this RFP and/or the Contract
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18.3 Service
Proposed customer service plans (e.g., office administration, phone response
system, etc.)
Proposed plans to implement a fully automated collection system
Proposed plans to implement yard waste collection services
Proposed plans to implement other on-route collection services (e.g., bulky items,
trash collection from City buildings, etc.)
Proposed public education services
Proposed plans to implement a RFID system
18.4 Environmental Benefits and Street Impacts
Proposed plans to implement alternative fuel vehicles (e.g., CNG, biodiesel, etc.)
Other proposed pollution abatement plans
Proposed equipment (e.g., type of tires, number of axles) to reduce road impacts
Proposed plans to control and manage litter
Stated plans and commitment to help the City implement a future organic waste
(e.g., food waste) recovery program
Other proposed environmental policies, programs and proposals specific to the
City of Maplewood
18.5 Safety
Safety record on Minnesota operations
Proposed safety plan concept for City of Maplewood operations
Other safety policies, programs and proposed operations
18.6 Aesthetics
Stated plans to help the City implement a standardized trash cart system
Stated plans to collect overflow trash, bulky items, and yard waste in a timely
manner
18.7 Proposal Content and Overall Responsiveness
Degree of exceptions and/or comments on draft Trash Collection Service
Agreement
Thoroughness of written proposal (e.g., lack of omissions)
19 Liquidated Damages
19.1 Specified Liquidated Damage Amounts
The Contractor shall agree, in addition to any other remedies available to the City, the
City may withhold payment from the Contractor in the amounts specified below as
liquidated damages for failure of the Contractor to fulfill its obligations:
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1. Failure to respond to legitimate service complaints within 24 hours in a reasonable
and professional manner - $50 per incident.
2. Failure to collect properly notified missed Collections - $250 per incident.
3. Failure to provide monthly and annual reports - $100 per incident.
4. Failure to complete the Collections within the specified timeframes without proper
notice to the City - $100 per incident.
5. Failure to clean up from spills during Collection operations - $250 per incident.
These designated amounts for non-performance do not represent penalties.
19.2 Communication Procedures to Notify Contractor of a Contract
Violation
The City will notify the Contractor in writing documenting the nature of any violation of
the Contract or other law or rule. The Contractor shall then have the opportunity to
address and remedy the issue at which point the City shall determine if a liquidated
damage is still appropriate at the City’s sole determination. The Contractor shall notify
City in writing of its remedy.
20 Insurance and Other Legal Requirements
20.1 Insurance
Insurance secured by the Contractor shall be issued by insurance companies acceptable to
the City and admitted in Minnesota. The insurance specified may be in a policy or
policies of insurance, primary or excess. Such insurance shall be in force on the date of
execution of the Contract and shall remain continuously in force for the duration of the
Contract. The Contractor and its sub-contractors shall secure and maintain the following
insurance:
20.1.1 Workers Compensation Insurance
Workers Compensation insurance shall meet the statutory obligations with
Coverage B - Employers Liability limits of at least $100,000 each accident,
$500,000 disease - policy limit and $100,000 disease each employee.
20.1.2 Commercial General Liability Insurance
Commercial General Liability insurance shall be at the limits of at least
$1,000,000 general aggregate, $1,000,000 personal and advertising injury,
$1,000,000 each occurrence, $50,000 fire damage and $1,000 medical expense
any one person. The policy shall be on an "occurrence" basis, shall include
contractual liability coverage and the City shall be named an additional insured.
This insurance shall include up to $10,000 expenses to extract pollutants from
land or water at the “premises” if the discharge, dispersal, seepage, migration,
release, escape or emission of the pollutants is caused by or results from a covered
cause of loss.
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20.1.3 Commercial Automobile Liability Insurance
Commercial Automobile Liability insurance covering all owned, non-owned and
hired automobiles with limits of at least $1,000,000 per accident. This insurance
shall include a cause of loss where there is a spill of fuels and lubricants used in
the vehicle for its operation.
20.1.4 Professional Liability Insurance or Errors & Omissions Insurance
Professional Liability Insurance or Errors & Omissions insurance providing
coverage for 1) the claims that arise from the errors or omissions of the Contractor
or its sub-contractors and 2) the negligence or failure to render a professional
service by the Contractor or its sub-contractors. The insurance policy should
provide coverage in the amount of $1,000,000 each occurrence and $1,000,000
annual aggregate. The insurance policy must provide the protection stated for two
years after completion of the work.
Acceptance of the insurance by the City shall not relieve, limit or decrease the
liability of the Contractor. Any policy deductibles or retention shall be the
responsibility of the Contractor. The Contractor shall control any special or
unusual hazards and be responsible for any damages that result from those
hazards. The City does not represent that the insurance requirements are
sufficient to protect the Contractor's interest or provide adequate coverage.
Evidence of coverage is to be provided on a City-approved Insurance Certificate.
A thirty (30)-day written notice is required if the policy is canceled, not renewed
or materially changed. The Contractor shall require any of its sub-contractors, if
sub-contracting is allowable under this contact, to comply with these provisions.
20.2 Transfer of Interest
The Contractor shall not assign any interest in the Contract, and shall not transfer any
interest in the Contract, either by assignment or novation, without the prior written
approval of the City. The Contractor shall not sub-contract any services under this
Contract without prior written approval of the City. Failure to obtain such written
approval by the City prior to any such assignment or sub-contract shall be grounds for
immediate Contract termination.
20.3 Performance Bond
The Contract shall specify requirements for a performance bond in the case of the
Contractor’s failure to perform contracted services. The performance bond shall be for a
minimum of $300,000.
20.4 Independent Contractor
Nothing contained in this agreement is intended to, or shall be construed in any manner,
as creating or establishing the relationship of employer/employee between the parties.
The Contractor shall at all times remain an independent Contractor with respect to the
services to be performed under this Contract. Any and all employees of Contractor or
other persons engaged in the performance of any work or services required by Contractor
under this Contract shall be considered employees or sub-contractors of the Contractor
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only and not of the City; and any and all claims that might arise, including Worker's
Compensation claims under the Worker's Compensation Act of the State of Minnesota or
any other state, on behalf of said employees or other persons while so engaged in any of
the work or services provided to be rendered herein, shall be the sole obligation and
responsibility of Contractor.
20.5 Hold Harmless
The Contractor agrees to defend, indemnify and hold harmless the City, its officers and
employees, from any liabilities, claims, damages, costs, judgments, and expenses,
including attorney's fees, resulting directly or indirectly from an act or omission of the
Contractor, its employees, its agents, or employees of sub-contractors, in the performance
of the services provided by this Contract or by reason of the failure of the Contractor to
fully perform, in any respect, any of its obligations under this Contract. If a Contractor is
a self-insured agency of the State of Minnesota, the terms and conditions of Minnesota
Statute 3.732 et seq. shall apply with respect to liability bonding, insurance and liability
limits. The provisions of Minnesota Statutes Chapter 466 shall apply to other political
subdivisions of the State of Minnesota.
20.6 Accounting Standards
The Contractor agrees to maintain the necessary source documentation and enforce
sufficient internal controls as dictated by generally accepted accounting practices to
properly account for expenses incurred under this Contract.
20.7 Retention of Records
The Contractor shall retain all records pertinent to expenditures incurred under this
Contract for a period of three (3) years after the resolution of all audit findings. Records
for non-expendable property acquired with funds under this Contract shall be retained for
three (3) years after final disposition of such property.
20.8 Data Practices
Vendors submitting proposals shall agree to comply with the Minnesota Government
Data Practices Act in Minnesota Statutes (Chapter 13) and all other applicable state and
federal laws relating to data privacy or confidentiality.
All Proposals shall be treated as confidential, non-public information until the City and a
vendor fully execute a final contract or the City elects to not contract for residential trash
collection. At that time the proposals and their contents may become public data under
the provisions of the Minnesota Government Data Practices Act.
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RFPAttachments
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Attachment A:
Map of Weekly Recycling and Trash Collection Service Areas
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Attachment B:
Current Residential Household Counts
1. Current residential household trash stop estimates.
Eligible Single Family Dwellings (SFD) = 10,734 SFD’s
[These are included in the scope of this RFP and the specified residential trash
collection service.]
Included in the eligible SFD count:
254 manufactured homes that do not have city curbside recycling.
Excluded in this eligible SFD count:
1,200 townhomes or manufactured homes that currently have a trash
collection contract. These dwellings are defined as not eligible for the
City’s proposed contracted trash service even though these are serviced
with City curbside recycling.]
Note: Other townhome associations, manufactured home parks and other planned unit
developments that have a home association that currently have trash collection contracts
at the time of this Contract award are not eligible for the City’s proposed trash collection
Contract services. However, these associations and manufactured home parks may
request to the City and the Contractor to be added in to the City Contract service at a later
date under a procedure to be established by the City.
Also, individuals may provide their own trash collection services if they have an
environmentally sound alternative collection and disposal service as allowed by
Minnesota Statutes. M.S. 115A.941, Subd. (a) requires Metro Area cities over 1,000 in
population to ensure that residents and businesses have solid waste collection service.
M.S. 115A.941, Subd. (b) allows such a city to “exempt a residential household or
business in the city or town from the requirement to have solid waste collection
service if the household or business ensures that an environmentally sound
alternative is used.” The City may develop a standard petition procedure for residents
who may wish to apply to be exempt from required collection services.
2. Current non-residential household counts.
Non-eligible, Multi-Family Dwellings (MFD) = 4,292 MFD’s
[These “commercial” MFD’s are excluded from the scope of this RFP for the
specified residential trash collection service.]
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Attachment C:
Other Service Level Assumptions
Number of walk-in recycling accounts = 15
[This number shall be assumed to be the same number of trash walk-in counts.]
Relative service level frequency by size of residential trash cart:
20-gallon service = 5 percent
30-gallon service = 15 percent
60-gallon service = 40 percent
90-gallon service = 40 percent
Relative weight by cart size:
20-gallon service = 20 pounds
30-gallon service = 25 pounds
60-gallon service = 35 pounds
90-gallon service = 45 pounds
[Note: These weights by cart size are assumed estimates and may not reflect actual
densities or relative weights.]
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Required Proposal Forms
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Form A:
Proposal Content Checklist
Instructions: Please check off the forms and other proposal sections to assure that your
proposal is complete and all forms are signed:
____ Proposal cover letter
____ Form A: Proposal Content Checklist
____ Form B: Proposer Information Questionnaire
____ Complete Responses to Section 14 of this RFP
____ Form C: Certification of Binding Signature
____ Form D: Certification of Independent Proposal Pricing
____ Form E: Price Worksheet
____ Form H: Itemized Listing of Trucks and Other Collection Equipment
____ Form I: Acknowledgement of Receipt of Addenda
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Form B:
Proposer Information Questionnaire
Instructions: Please attach additional pages as may be necessary to properly respond to each of
the following questions. This and other forms can be downloaded electronically from the City’s
RFP “Trash Collection System Analysis” web page:
http://www.ci.maplewood.mn.us/index.aspx?NID=713
If this is a teaming arrangement, please list all team members on a separate page, providing an address, telephone number, and
contact for each.
1. General Contact Information
Name of Company Proposing: __________________________________________________
Address:
___________________________________________________________________________
___________________________________________________________________________
Telephone: _________________________________________________________________
Name of contact person: ______________________________________________________
Type of organization (e.g., corporation, joint venture, partnership, individual):
___________________________________________________________________________
___________________________________________________________________________
Is this a “Team” proposal (see Section 16 “Vendors May Team with a Maximum of Three (3)
Other Companies”)? Yes____ No____ If yes, please name of Other Company or
Companies Proposing as a part of your Team:
___________________________________________________________________________
___________________________________________________________________________
References: Please provide on separate pages collection references (provide municipality,
capacity (number of households per day), contract structure between the organization and the
municipality(ies) or public agency being serviced, type and frequency of service provided,
etc.). If this is teaming arrangement, collection references for each team member should be
submitted. The word “Company” as used below includes partnerships, corporations, and/or
sole proprietorships.
2. Business Information
Complete this section for the proposer and, if applicable, each member of a teaming
arrangement.
Within the past five (5) years, has the company submitting this proposal failed to complete a
contract? Yes____ No____
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If so, state name of parties to the contract, the date of the contract and the reason for non-
completion. If a bond was posted, state the contact information for the bond company.
___________________________________________________________________________
___________________________________________________________________________
Within the past five (5) years has the company submitting this proposal or any facility or
property owned or operated by this company failed to perform any of its contract obligations
with any municipality, county or other public entity?
Yes____ No____
If so, state the nature of the failure.
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
____________________________________________________________
With what other lines of business are you or your company directly or indirectly affiliated?
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
_______________________________________________________________
Describe the nature of your current business:
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
_______________________________________________________________
State the length of time you have been in business under your present name:
___________________________________________________________________________
_____________________________________________________________________
Within the last five (5) years, has the company submitting this proposal, or any facility or
property owned or operated by your company ever been the subject of administrative or
judicial action for alleged violation of the conditions of a permit issued by a governmental
entity; or alleged violations of environmental, zoning, or public health laws or regulations? If
so, state the details and disposition.
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
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Form B: (continued)
Has the company submitting this proposal or any of its subsidiaries been a party to any
lawsuits within the last five (5) years that may affect its ability to perform the obligations
described in the proposal? If so, list these lawsuits:
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
____________________________________________________________
List names and business address of all individuals financially associated with the company
that is submitting this proposal:
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
______________________________________________________
3. Citywide vs. Districts (Note: See Section 15 “Citywide vs. Districts”)
The RFP allows for Proposers to propose on up to three options. Do you intend for this
proposal to be for:
____ Citywide option only (“option A”)
____ Districts option only (“Scenario B”)
____ Both Citywide and Districts options (“Scenario C”)
Note: If you are proposing on more than one option, you will need to complete and attach a
separate Form E – Price Worksheet for each option (Scenario A and Scenario B.
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Form B: (continued)
The RFP specifies that, if the City awards multiple Contracts by District area, a maximum of
three (3) Districts will be awarded to any one company. If you are proposing on either of the
options with Districts, which Districts are you proposing to serve?
____ Monday
____ Tuesday
____ Wednesday
____ Thursday
____ Friday
The City reserves the right to negotiate with individual proposers to decide on final District
assignments.
(See Section 1.3 and 1.4 and the service areas map in Attachment A for more details and
further description of the current day-certain areas.)
4. Automated Collection Equipment (Note: See Section 7.2 “Automated Lifters Preferred but
Not Required”)
If awarded this contract, will your company (or proposed team), be able to provide automated
trash collection service by the Contract start date?
Yes____ No____
If not, will you be able to provide automated collection at some time in the future?
Yes____ No____ If yes, please explain your proposed schedule for implementing
automated collection: _____________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
What percent of your trash collection truck fleet is equipped with automatic collection
devices? ____percent
5. RFID (Note: See Section 3.5 “Trash Carts”)
The City is requiring all new carts used in the City to be manufactured and installed with
radio frequency identification (RFID) tags for possible later integration into a data
management system to be implemented at some time in the future within this Contract term.
Within the term of this contract, will your company be able to install the necessary truck-
mounted RFID scanner, (i.e., RFID reader) antennae, and on-board computer on vehicles
serving the City? Yes____ No____
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Form B: (continued)
If yes, please describe schedule for equipment purchase, installation and system roll-out:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
6. Impacts on Roads (Note: See Section 3.4 “Collection Vehicle Equipment Requirements”
and Section 3.32 “Compliance with City, County and State Road Weight Limit Restrictions”)
The City will require that all trash collection vehicles are in full compliance with City,
County and State road weight restrictions. Please describe your plans for reducing impacts
on roads and means to comply with road weight restrictions:________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
7. Pollution Reduction and Environmentally Sustainable Initiatives (Note: See Section
3.10 “Pollution Reduction and Environmentally Sustainable Initiatives”)
Please describe all of your plans for such pollution reduction and environmentally sustainable
initiatives. Special focus should be on initiatives to be implemented while servicing residents
in the City (e.g., vehicle emissions and fuel use while on the City’s collection routes).
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
8. Food Waste and Other Organic Waste Collection (Note: See Section 5 “Food Waste and
Other Organic Waste”)
The City plans to implement a separate food waste and other organic waste collection service
at some undetermined time in the future. No specifications or cost estimates are available at
this time. If awarded the Contract, please describe your plans to work with the City to
implement a separate food waste / other organic waste collection system:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
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Form B: (continued)
9. Pay As You Throw / Variable Rate Pricing (Note: See Section 3.25, “Pay As You
Throw”)
At some undetermined time in the future, the City plans to implement a more progressive set
of price increments as part of a Pay As You Throw (PAYT) incentive program to help
increase recycling. No specifications or cost estimates are available at this time. If awarded
the Contract, please describe your plans to work with the City to implement this PAYT
system:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
____________________________________________________________________
10. Public Education and Service at Community Events
(Note: See Section 3.24 “Publicity, Promotion and Education”)
The City and the Contractor will plan for a coordinated public education campaign as
specified in Section 3.24 of the RFP. Does your company use “education tags” that are
left by your collection crews at the time material is left behind? Yes____ No____ If
yes, please attach an example of one such education tag from another community.
Please describe other directly relevant public education efforts you have used
successfully in the past:
_______________________________________________________________________
_______________________________________________________________________
________________________________________________________________________
________________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
If awarded the Contract, please describe your plans for an additional public education
efforts.
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
________________________________________________________________________
________________________________________________________________________
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Form B: (continued)
Please describe your past experience with providing trash and/or recycling services at
community events (e.g., fairs, parades, concerts, etc.):
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
If awarded the Contract, please describe your plans for servicing community events.
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Do you propose a separate cost for such community events? Yes____ No____
If yes, please provide your price quote on “Form E – Price Worksheet”
Signature of person duly authorized to sign submittal on behalf of the proposer:
____________________________________________
Authorized Signature
____________________________________________
Date
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Form C:
Certification of Binding Signature
Instructions: All forms provided in this RFP are required to be completed and be executed by
an official authorized to bind the Proposal offer. All completed forms shall be made a part of the
Respondent’s proposal. All proposal forms must be signed by the same authorized person.
The undersigned Respondent further certifies that he/she has read the information submitted by
the Proposer and has personal knowledge that the information submitted is true and correct.
I, ________________________________________________________________
(Name of Authorized Officer)
_____________________________________, of _________________________________
(Title) (Proposer Firm Name)
_____________________________________
(Date)
I swear that I am authorized to execute all proposal forms included in this Proposal response to
the RFP and to bind the company to these agreements; and swear that I have read the information
contained in this Proposal and that I have personal knowledge that it is true and correct.
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Form D:
Certification of Independent Proposal Pricing
Instructions: This form shall be executed by the authorized official to bind the company.
The proposer makes the following representations and certifications as part of this proposal
I. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION
The undersigned respondent certifies that the Proposer has not directly or indirectly entered
into any agreement, express or implied, with any other Proposer or Proposers (other than for
purposes of forming a team as defined and allowed in this RFP) for the any of the following
purposes of:
A. Controlling of the price of such proposal or proposals;
B. Limiting of the number of proposals or Proposers; or
C. Parceling or farming out to any Proposer or Proposers or other persons of any part of
the Contract or any part of the subject matter of the proposal or proposals or of the
profits.
The undersigned respondent certifies that they have not and will not divulge the sealed
proposal to any person except those as a part of a legitimate Team as per the specifications of
this RFP or having a partnership or other financial interest with them in said proposal or
proposals until after the Contract is fully executed or until the City publicly releases this
sealed information.
The undersigned respondent further certifies that the Proposer has not been a party to any
collusion including, but not limited to, actions such as:
A. Proposers restraining the freedom of competition by agreement to make a proposal
at a fixed price or pre-arranged price limit,
B. Refraining from submitting a proposal at a fixed or pre-arranged price limit,
C. Refraining from submitting a proposal
The undersigned responded further certifies that the Proposer has not engaged in any
prohibited contact or conflict of interest with any City official or its agents such as, but not
limited to:
A. Discussion of service quantity, quality, or price in the prospective Contract or any
other terms of said prospective Contract; or
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B. Any other prohibited discussions between the Proposers and City officials or agents
concerning exchange of money or other things of value for special consideration in
the letting of a Contract.
Signature of person duly authorized to sign submittal on behalf of the proposer:
____________________________________________
Authorized Signature
____________________________________________
Date
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Form E:
Price Worksheet
Instructions: This form shall be executed by the authorized official to bind the company. If an alternate
proposal is submitted, a separate Form E – Price Worksheet must be included that clearly specifies the
proposed costs of any such alternate provision.
1. PROPOSED TRASH COLLECTION AND DISPOSAL FEES:
A. REGULAR, RESIDENTIAL TRASH COLLECTION SERVICE FEES:
Base Collection Fee (BCF):
Collection price for first cart. (See Section 8.1 for more details.)
Units: Proposed $ price per household (HH) per month (MO): = $_______ /HH/MO
Additional collection price for each additional cart
Units: Proposed $ price per extra cart per HH per MO: = $_______ /cart/HH/MO
Additional collection price for each overflow bag of trash
Units: Proposed $ price per each overflow bag = $_______ /bag
Portion of BCF related to fuel vs. non-fuel costs:
Percentage of BCF allocated to non-fuel related items
Units: Percent of BCF allocated to non-fuel costs: = ______ %
Percentage of BCF allocated to fuel-related items
Units: Percent of BCF allocated to fuel costs: = ______ %
B. REGULAR, RESIDENTIAL TRASH DISPOSAL FEES
Note: All respondents should assume a $58 per ton tipping fee for all five years of the proposed
contract as a placeholder disposal cost price. Service levels by cart size are approximate cart
capacities and not exact. (See Section 8.2 for more details.)
Units: Proposed $ price per HH per MO:
20-gallon service (every other week) = $_______ /HH/MO
20-gallon service (weekly) = $_______ /HH/MO
30-gallon service = $_______ /HH/MO
60-gallon service = $_______ /HH/MO
90-gallon service = $_______ /HH/MO
C. TRASH CART EXCHANGE/REPLACEMENT DELIVERY FEE
The price to deliver a cart or carts as an exchange or addition to an existing household, as a one-
time price per occurrence. (See Section 8.5 for more details.)
Units: Proposed $ price per delivery occurrence: = $_______ /occurrence
(Form E – “Price Worksheet” continued on next page)
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FORM E (continued)
2. PROPOSED FEES FOR OTHER SERVICES:
(See Section 8.6 for more details.)
A. YARD WASTE FEE
Annual price per household for separate yard waste collection base service for eight months of
the year (April through November).
Units: Proposed $ price per HH per year: = $_________ /HH/year
Per bag overflow charge for extra yard waste collection service above the specified base level:
Units: Proposed $ price per overflow
bag of yard waste: = $_________ /compostable bag
B. SPECIAL BULKY ITEMS FEE
(FOR ITEMS REQUIRING SPECIAL PROCESSING)
Price per collection occurrence for bulky items that require special processing. For example,
refrigerators, air conditioners, other large appliances, thermostats, etc. that may contain
substances such Freon or mercury that must be removed before disposal or recycling.
Units: Proposed $ price per collection occurrence: = $_________ /occurrence
C. OTHER BULKY ITEMS FEE
(FOR OTHER ITEMS NOT REQUIRING SPECIAL PROCESSING)
Price per collection occurrence for other bulky items that do not require special processing. For
example, carpets, large furniture, etc.
Units: Proposed $ price per collection occurrence: = $_________ /occurrence
D. ELECTRONIC WASTE FEE
Price per collection occurrence for electronic waste that require special processing. For example,
TV/computer monitors, computers, and other electronics with a cord.
Units: Proposed $ price per collection occurrence: = $_________ /occurrence
PROPOSED FEES FOR OTHER SERVICES:
E. CLEAN-UP EVENT FEE
Fixed annual price for two clean-up events (spring and fall), four hours each.
Units: Proposed $ price per year: = $_________ /year
(Form E – “Price Worksheet” continued on next page)
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FORM E (continued)
3. PROPOSED ADMINISTRATIVE HANDLING FEES:
(See Sections 3.13, 3.14, 3.15, 3.19, and 3.21 for more details.)
Any and all proposed administrative handling fees must be itemized by specific administrative
service (e.g.,
Signature of person duly authorized to sign submittal on behalf of the proposer:
____________________________________________
Authorized Signature
____________________________________________
Date
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Form F:
Itemized Listing of Trucks and Other Collection Equipment
TECHNICAL DESCRIPTION OF COLLECTION EQUIPMENT AND ROUTES
Instructions: This form shall be executed by the authorized official to bind the company.
Information should be completed for each different model of equipment proposed (including any
spares). This list should include equipment to service the specified residential homes in the City,
City facilities with dumpsters, and cart distribution.
Make of Chassis
& Body
Model Year # Capacity/Cubic
Yards
Loading
Method
Delivery Schedule, if not
Currently Owned
ROUTE PLANNING ASSUMPTIONS
Automated Routes
Number of
Routes
Average
Stops per
Load
Average
Stops Per
Day
Collection
Hours Per Full
Load
Cu. Yds
Per Load
Crew
Size
Total Operating
Hours Per Day
Signature of person duly authorized to sign submittal on behalf of the proposer:
____________________________________________
Authorized Signature
____________________________________________
Date
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Form G:
Acknowledgement of Receipt of Addenda
Please acknowledge receipt of addenda to the City’s RFP for Trash Collection Services with
your signature. An opportunity to acknowledge up to 10 addenda is included in this form but
does not necessarily mean that 10 addenda will be provided.
Addendum 1
Addendum 2
Addendum 3
Addendum 4
Addendum 5
Addendum 6
Addendum 7
Addendum 8
Addendum 9
Addendum 10
Signature of person duly authorized to sign submittal on behalf of the proposer:
____________________________________________
Authorized Signature
____________________________________________
Date
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MEMORANDUM
TO: Jim Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
SUBJECT: Chicken Ordinance – Consider Approval of the Second Reading of
the Chicken Ordinance and Adoption of a Resolution Setting
Chicken Permit Fees
DATE: July 1, 2011, for the July 11 City Council Meeting
INTRODUCTION
Urban communities throughout the country are considering allowing chickens in residential
areas as a way of promoting urban agriculture and sustainability. There has been an interest by
some Maplewood residents and the Environmental and Natural Resources (ENR) Commission
to allow chickens in Maplewood for this purpose as well. Maplewood’s zoning code prohibits
the raising or handling of poultry (including chickens) in all single dwelling residential zoning
districts.
BACKGROUND
On June 27, 2011, the City Council held the first reading of the chicken ordinance. The City
Council adopted the first reading of the ordinance by a vote of three to two, with one change to
the ordinance which would prohibit chickens in the city’s smallest residential zoning district
(R-1S, small lot single dwelling residential). A map showing the location of all 40 of the R-1S
zoned lots in the city is attached (Attachment 1).
DISCUSSION
Summary of Chicken Ordinance
Up to ten hens (no roosters) allowed in all single dwelling residential districts (except for
small lot single dwelling residential) with a yearly permit.
Initial permit must be approved by 75 percent of the property owners within 150 feet of
the property.
Permit fee to be approved by City Council by ordinance.
Slaughtering of chickens on the property is prohibited.
Leg banding of all chickens is required. The bands must identify the owner and the
owner’s address and telephone number.
A separate coop is required to house the chickens. Coop must be located in the rear or
side yard and be setback at least five feet from the property lines.
All premises on which hens are kept or maintained shall be kept clean from filth,
garbage, and any substances which attract rodents. The coop and its surrounding must
be cleaned frequently enough to control odor. Manure shall not be allowed to
accumulate in a way that causes an unsanitary condition or causes odors detectible on
another property.
All grain and food stored for the use of the hens on a premise with a chicken permit shall
be kept in a rodent proof container.
Agenda Item I2
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Dead chickens must be disposed of according to the Minnesota Board of Animal Health
rules which require chicken carcasses to be disposed of as soon as possible after death,
usually within 48 to 72 hours. Legal forms of chicken carcass disposal include burial off-
site incineration or rendering, or composting.
Permit Process
Following is a summary of the proposed chicken permit application process:
Initial Chicken Permit
1. Applicant would submit chicken permit application to the Community Development
Department. Environmental Planner and/or City Planners would process permit: verify
requirements of permit application are met including zoning, neighbor petition, site plan
and fee. Once complete, the planners would conduct an inspection of the site.
Estimated time - 1 to 4 hours
2. Once Community Development Department has conducted the required review and
inspection, the Licensing Specialist would issue the permit and leg bands to applicant.
Estimated time – ½ to 1 hour
Overall Staff Time – 1 ½ to 5 hours
Chicken Permit Renewal
1. Licensing Specialist would send renewal notice letter to applicant. Applicant would
submit renewal application to Licensing Specialist. Licensing Specialist would process
permit: verify requirements of renewal are met including application and fee. Licensing
Specialist would forward renewal application to Community Development Department.
Estimated time – ½ to 1 hour
2. Environmental Planner and/or City Planners would verify that there were no outstanding
issues with the raising of chickens on the property throughout the year. Community
Development Department would sign off on renewal application and forward to Licensing
Specialist.
Estimated time – ½ to 1 hour
3. Licensing Specialist would issue permit and new leg bands if necessary.
Estimated time – ½ hour
Overall Staff Time – 1 ½ to 2 ½ hours.
Permit Fee
To estimate the cost of issuing chicken permits, staff used average hourly salaries of those staff
involved in the process as follows:
1. Initial chicken permit - $50 to $175
2. Chicken renewal permit - $45 to $85
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Dog and Cat Permit Fee
For comparison, staff reviewed the process and fees associated with dog and cat permits. An
applicant submits an application, fee, and proof of rabies vaccination and the city issues the
permit. Permits are issued on January 1 and expire December 31 of the next year (two-year
permit). The fee for the permit is $21.00 for a non-spayed or non-neutered dog or cat ($19.00 if
the owner is a senior) and $18.00 for a spayed or neutered dog or cat ($16.00 if the owner is a
senior). The dog and cat permit process takes less time than the proposed chicken permitting
process, which would require verification of neighbor consent and a site inspection.
Other Cities’ Chicken Permit Fees
Minneapolis: $50 (first year) and $30 (renewal)
St. Paul: $25 (first year) and $15 (renewal)
Shoreview: $30
Burnsville: $50
SUMMARY
Based on the chicken permit fee estimates mentioned above, and other cities’ chicken permit
fees, staff is recommending the following:
Initial permit: $75
Renewal permit: $50
RECOMMENDATION
Adopt the attached ordinance (Attachment 2) and resolution (Attachment 3). The ordinance
revises portions of the Zoning Code and adds language to the Animal Chapter to allow for the
keeping of chickens in single dwelling residential districts (except R-1S) with a permit. The
resolution sets the chicken initial permit fee at $75 and the annual renewal permit fee at $50.
Attachments:
1. R-1S Zoned Properties
2. Chicken Ordinance
3. Chicken Permit Fee Resolution
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Attachment 2
ORDINANCE NO. _____
An Ordinance Allowing the Keeping Raising of Chickens in
Single Dwelling Residential Zoning Districts
(Changes made since the June 27, 2011, City Council meeting first reading of the
ordinance are shown in italics and underlined if added and stricken if deleted)
The Maplewood City Council approves the following changes to the Maplewood Code of
Ordinances:
Section 1. This section amends the Maplewood Zoning Code to allow the raising of
chickens in single dwelling residential districts (except for the R-1S, Small Lot Single
Dwelling Residential zoning district). (Additions are underlined and deletions are
stricken from the original ordinance.)
Chapter 44 (Zoning), Article II (District Regulations), Division 3 (R-1 Residence District)
Sec. 44-6. Definitions.
Poultry means domesticated birds that serve as a source of eggs or meat and that
include among commercially important kinds, chickens, turkeys, ducks, geese, peafowl,
pigeons, pheasants and others.
Sec. 44-103. Prohibited uses.
The following uses are prohibited in the R-1 Residence district:
(1) The raising or handling of livestock, poultry (except for chickens as outlined in
Sections 10-476 through 10-487, Chickens) or animals causing a nuisance,
except for licensed kennels.
Section 2. This section amends the Maplewood Zoning Code to add clarifying language
to the R-1S (small-lot single dwelling residential district) and R-1R (rural single dwelling
residential conservation district). The language added will ensure all permitted uses in
the R-1 zoning amendment described in section 1 above are allowed in this district as
well.
There are five single dwelling residential districts in the city as follows: R-1, R-1S, RE-
30,000, RE 40,000, and R-1R. The R-1 zoning district lists the specific uses. and
sSubsequent single dwelling residential districts (R-1S, RE-30,000, RE 40,000, and R-1R)
refer to in the R-1 district for permitted and prohibited uses as well .allowed in each of
those districts as well. Two of the city’s single dwelling zoning districts (R-1S and R-1R)
do not have the required references However, the R-1R zoning district does not have the
required reference and requires an amendment. (Additions are underlined and deletions
are stricken from the original ordinance):
Chapter 44 (Zoning), Article II (District Regulations), Division 5 (R-1S Small-lot
Single Dwelling Residential District)
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Sec. 44-192. Permitted uUses.
(1) Permitted uses. The only permitted uses allowed in the R-1S small-lot
single dwelling residential district are the permitted uses in the R-1 district.
(2) Prohibited uses.
(a) Accessory buildings without an associated dwelling on the same
premises.
(b) The raising or handling of livestock, poultry or animals causing a
nuisance, except for licensed kennels.
Chapter 44 (Zoning), Article II (District Regulations), Division 3.5 (R-1R Rural
Conservation Dwelling District)
Sec. 44-118. Uses.
(a) …
(b) …
(c) Prohibited uses. The city prohibits the following uses in the R-1R zoning
district:
(1) Accessory buildings without an associated single dwelling on the
same property.
(2) The raising or handling of livestock, poultry (except for chickens
as outlined in Sections 10-476 through 10-487, Chickens)
or animals causing a nuisance, except for licensed kennels.
Section 3. This section adds language to the city’s Animal Ordinance (Chapter 10) to
address the permitting requirements for chickens in residential areas (additions are
underlined).
Chapter 10 (Animals), Article IX (Chickens)
Sec. 10-476. Definitions.
Brooding means the period of chicken growth when supplemental heat must be
provided, due to the bird’s inability to generate enough body heat.
Chicken means a domesticated bird that serves as a source of eggs or meat.
Coop means the structure for the keeping or housing of chickens permitted by the
ordinance.
Exercise yard means a larger fenced area that provides space for exercise and foraging
for the birds when supervised.
Hen means a female chicken.
Officer means any person designated by the city manager as an enforcement officer.
Rooster means a male chicken.
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Run means a fully enclosed and covered area attached to a coop where the chickens
can roam unsupervised.
Sec. 10-477. Purpose.
It is recognized that the ability to cultivate one’s own food is a sustainable activity that
can also be a rewarding past time. Therefore, it is the purpose and intent of this
ordinance to permit the keeping and maintenance of hens for egg and meat sources in a
clean and sanitary manner that is not a nuisance to or detrimental to the public health,
safety, and welfare of the community.
Sec. 10-478. Investigation and Enforcement.
Officers designated by the city manager shall have authority in the investigation and
enforcement of this article, and no person shall interfere with, hinder or molest any such
officer in the exercise of such powers. The officer shall make investigations as is
necessary and may grant, deny, or refuse to renew any application for permit, or
terminate an existing permit under this article.
Sec. 10-479. Limitations for each dwelling unit in residential zones.
(1) No more than ten (10) hens shall be housed or kept on any one (1) residential lot
in any area of the city zoned for single dwelling residential with a permit as
outlined below.
(2) Roosters are prohibited.
(3) Slaughtering of chickens on the property is prohibited.
(4) Leg banding of all chickens is required. The bands must identify the owner and
the owner’s address and telephone number.
(5) A separate coop is required to house the chickens. Coops must be constructed
and maintained to meet the following minimum standards:
(a) Located in the rear or side yard.
(b) Setback at least five (5) feet from the rear or side property lines.
(c) Interior floor space – four (4) square feet per bird.
(d) Interior height – six (6) feet to allow access for cleaning and maintenance.
(e) Doors – one (1) standard door to allow humans to access the coop and
one (1) for birds (if above ground level, must also provide a stable ramp).
(f) Windows – one (1) square foot window per ten (10) square feet floor
space. Windows must be able to open for ventilation.
(g) Climate control – adequate ventilation and/or insulation to maintain the
coop temperature between 32 – 85 degrees Farenheit.
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(h) Nest boxes – one (1) box per every three (3) hens.
(i) Roosts – one and one-half (1 ½) inch diameter or greater, located
eighteen (18) inches from the wall and two (2) to three (3) inches above
the floor.
(j) Rodent proof – coop construction and materials must be adequate to
prevent access by rodents.
(k) Coops shall be constructed and maintained in a workmanlike manner.
(6) A run or exercise yard is required.
(a) Runs must be constructed and maintained to meet the following minimum
standards:
1) Location: rear or side yard.
2) Size: Ten (10) square feet per bird, if access to a fenced exercise
yard is also available; sixteen (16) square feet per bird, if access
to an exercise yard is not available. If the coop is elevated two
(2) feet so the hens can access the space beneath, that area may
count as a portion of the minimum run footprint.
3) Height: Six (6) feet in height to allow access for cleaning and
maintenance.
4) Gate: One gate to allow human access to the run.
5) Cover: Adequate to keep hens in and predators out.
6) Substrate: Composed of material that can be easily raked or
regularly replace to reduce odor and flies.
(b) Exercise yards must be fenced and is required if the run does not provide
at least sixteen (16) square feet per bird. Exercise yards must provide a
minimum of one-hundred seventy-four (174) square feet per chicken.
(7) Chickens must not be housed in a residential house or an attached or detached
garage, except for brooding purposes only.
(8) All premises on which hens are kept or maintained shall be kept clean from filth,
garbage, and any substances which attract rodents. The coop and its
surrounding must be cleaned frequently enough to control odor. Manure shall
not be allowed to accumulate in a way that causes an unsanitary condition or
causes odors detectible on another property. Failure to comply with these
conditions may result in the officer removing chickens from the premises or
revoking a chicken permit.
(9) All grain and food stored for the use of the hens on a premise with a chicken
permit shall be kept in a rodent proof container.
(10) Hens shall not be kept in such a manner as to constitute a nuisance to the
occupants of adjacent property.
(12) Dead chickens must be disposed of according to the Minnesota Board of Animal
Health rules which require chicken carcasses to be disposed of as soon as
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5
possible after death, usually within 48 to 72 hours. Legal forms of chicken
carcass disposal include burial, off-site incineration or rendering, or composting.
Sec. 10-480. Permit required.
The officer shall grant a permit for chickens after the applicant has sought the written
consent of seventy-five (75) percent of the owners or occupants of privately or publicly
owned real estate within one hundred fifty (150) feet of the outer boundaries of the
premises for which the permit is being requested, or in the alternative, proof that the
applicant’s property lines are one hundred fifty (150) feet or more from any
housestructure.
Where a property within one hundred fifty (150) feet consists of a multiple dwelling or
multi-tenant property, the applicant need obtain only the written consent of the owner or
manager, or other person in charge of the building. Such written consent shall be
required on the initial application and as often thereafter as the officer deems necessary.
Sec. 10-481. Application.
Any person desiring a permit required under the provisions of this article shall make
written application to the city clerk upon a form prescribed by and containing such
information as required by the city clerk and officer. Among other things, the application
shall contain the following information:
(1) A description of the real property upon which it is desired to keep the chickens.
(2) The breed and number of chickens to be maintained on the premises.
(3) A site plan of the property showing the location and size of the proposed chicken
coop and run, setbacks from the chicken coop to property lines and surrounding
buildings (including houses and buildings on adjacent lots), and the location,
style, and height of fencing proposed to contain the chickens in a run or exercise
area. Portable coops and cages are allowed, but portable locations must be
included with the site plan.
(4) Statements that the applicant will at all times keep the chickens in accordance
with all of the conditions prescribed by the officer, or modification thereof, and
that failure to obey such conditions will constitute a violation of the provisions of
this chapter and grounds for cancellation of the permit.
(5) Such other and further information as may be required by the officer.
Sec. 10-482. Permit conditions.
(1) If granted, the permit shall be issued by the city clerk and officer and shall state
the conditions, if any, imposed upon the permitted for the keeping of chickens
under this permit. The permit shall specify the restrictions, limitations, conditions
and prohibitions which the officer deems reasonably necessary to protect any
person or neighboring use from unsanitary conditions, unreasonable noise or
odors, or annoyance, or to protect the public health and safety. Such permit may
be modified from time to time or revoked by the officer for failure to conform to
such restrictions, limitations, prohibitions. Such modification or revocation shall
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be effective after ten (10) days following the mailing of written notice thereof by
certified mail to the person or persons keeping or maintain such chickens.
Sec. 10-483. Violations.
(1) Any person violating any of the sections of this ordinance shall be deemed guilty
of a misdemeanor and upon conviction, shall be punished in accordance with
section 1-15.
(2) If any person is found guilty by a court for violation of this section, their permit to
own, keep, harbor, or have custody of chickens shall be deemed automatically
revoked and no new permit may be issued for a period of one (1) year.
(3) Any person violating any conditions of this permit shall reimburse the city for all
costs borne by the city to enforce the conditions of the permit including but not
limited to the pickup and impounding of chickens.
Sec. 10-484. Required; exceptions.
No person shall (without first obtaining a permit in writing from the city clerk) own, keep,
harbor or have custody of any live chicken.
Sec. 10-485. Fees; issuance.
For each residential site the fee for a permit is as may be imposed, set, established and
fixed by the City Council, by resolution ordinance, from time to time.
Sec. 10-486. Term.
The permit period under this section shall expire one (1) year from the date the permit is
issued.
Sec. 10-487. Revocation.
The city manager may revoke any permit issued under this ordinance if the person
holding the permit refuses or fails to comply with this ordinance, with any regulations
promulgated by the city council pursuant to this ordinance, or with any state or local law
governing cruelty to animals or the keeping of animals. Any person whose permit is
revoked shall, within ten (10) days thereafter, humanely dispose of all chickens being
owned, kept or harbored by such person, and no part of the permit fee shall be refunded.
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Attachment 3
RESOLUTION NO.____
Resolution Setting the Chicken Permit Fees
WHEREAS, the Maplewood City Council has adopted a chicken ordinance which would
allow for the keeping of chickens on a residential property (except R-1S) with a permit; and
WHEREAS, the City has conducted a review of the estimated time required by City staff
to review and issue an initial and annual chicken permit fee; and
WHEREAS, the Maplewood City Council hereby sets the chicken permit fee as follows:
Fee for the initial chicken permit - $75.00
Fee for the yearly renewal permit - $50.00
NOW, THEREFORE BE IT RESOLVED, that the City of Maplewood adopts the above
mentioned chicken permit fees.
Maplewood City Council adopts this resolution on July 11, 2011
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MEMORANDUM
TO: James Antonen, City Manager
FROM: David Fisher, Building Official
Chuck Ahl, Assistant City Manager
SUBJECT: Heritage Preservation Commission Ordinance Amendments –
Consider Approval of the Second Reading
DATE: July 1, 2011, for the July 11, 2011, City Council Meeting
INTRODUCTION
The Heritage Preservation Commission (HPC) Ordinance Amendments are being considered
tonight for approval. This is the second reading. The purpose of these amendments is to clarify the
criteria for reviewing applications of historical sites, landmarks and buildings. The goal is to obtain
approval from the city council and resubmit the ordinance to the Minnesota State Historical
Preservation Society Office (MSHPSO) for Certified Local Government Status (CLGS).
BACKGROUND
At the March 22, 2010, City Council Workshop staff and members of the HPC had an open
discussion about the amendments to the HPC Ordinance. Questions were answered about the
ordinance and the city council directed staff to bring the HPC amendments to the city council.
Over the past two years the HPC has been reviewing the HPC Ordinance so the city can achieve
CLGS. The purpose of achieving CLGS is to strengthen existing local preservation programs and
promote the development of new programs. Cities that have CLGS are eligible to apply annually
for grants administered through the MSHPSO from a designated federal pass-through allocation.
The current HPC Ordinance was adopted by the city council on June 28, 2010. The HPC was
established as an independent advisory commission to the city council. The HPC Ordinance was
adopted to engage the city in a comprehensive program of historic preservation and promote the
use and conservation of historic properties for the education, inspiration, pleasure and enrichment
of the community.
DISCUSSION
A notification of a public hearing was published June 15, 2011, for amendments to HPC
Ordinance. There was no public comment at the public hearing on June 27, 2011. At the June 27,
2011, City Council meeting the first reading of the HPC Ordinance Amendments was approved by
the City Council.
RECOMMENDATIONS
1. Approve the second reading of the Heritage Preservation Ordinance amendments.
P:\com-dev\HPC 7-11-11 CC Meeting 2nd Read Memo dgf
Attachments:
1. Final Draft HPC Ord.
Agenda Item I3
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ORDINANCE 905
THE HERITAGE PRESERVATION COMMISSION ORDINANCE
Section 1 This amendment revises Sections 2-87 to 2-91
DIVISION 4 HERITAGE PRESERVATION COMMISSION (“Commission”)
Section 2-87 Authority for Establishment
There is hereby established for the City a Heritage Preservation Commission as an
independent commission to the City Council, as provided in Minnesota Statutes Annotated
Sections 471.193 and 138.51.
Section 2-88 Statement of public policy and purpose
The City Council hereby declares as a matter of public policy that the protection,
preservation, perpetuation and use of places, areas, buildings, structures and other objects
having a special historical, community or aesthetic interest or value is a public necessity and is
required in the interest of the people. The purpose of this Chapter is to:
(a) Safeguard the cultural resources of the City by preserving sites, structures, districts and
landmarks which reflect elements of the City's cultural, social, economic, political or
architectural history;
(b) Protect and enhance the City's attractions to residents and visitors;
(c) Foster civic pride in the beauty and notable achievements of the past;
(d) Enhance the visual and aesthetic character, diversity and interest of the City; and
(e) Promote the use and preservation of historic sites and landmarks for the education and
general welfare of the people of the City.
Section 2-89 Advisory body
All actions of the Commission shall be in the nature of recommendations to the City Council,
and said Commission shall have no final authority with reference to any matters, except as the
Council may lawfully delegate authority to it.
Section 2-90 Composition; Appointment; Qualifications; Terms
(a) The Heritage Preservation Commission shall be composed of seven (7) members
appointed by the City Council, who shall be residents of the City, and shall be selected to
assure that the Commission is representative of the various areas of the City and responsive to
the needs of the people.
Attachment 1
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(b) Commission membership shall be drawn from persons with demonstrated interest and/or
expertise in historic preservation. If available in the community, at least two members of the
Commission shall be heritage preservation-related professionals (e.g. the professions of history,
architecture, architectural history, archeology, planning, real estate, design, building trades,
landscape architecture, or law). A member of the Maplewood Heritage Preservation
Commission is required to be a representative to the Ramsey County Historical Society. The
City shall pay for the membership of the Commission or designee.
(c) The members of the Heritage Preservation Commission shall serve staggered terms. All
appointments shall be assigned by the city council for a term of three years.
Section 2-91 Officers Generally
The chairperson and vice-chairperson of the Commission shall be elected by the
Commission at the first meeting in May of each year from among the members of the
Commission. The Chairperson shall be responsible for calling and presiding over all meetings
and shall be entitled to an equal vote with other members of the Commission. If the
Chairperson is unable to attend a meeting, the vice-chairperson shall conduct the meeting.
Section 2-92 Designation of historic sites and landmarks
(a) Procedures: The City Council, upon the request of the Commission, may by resolution
designate an historic site, landmark, or district. Prior to such designation, the city council shall
hold a public hearing, notice of which shall be published at least ten (10) days prior to the date
of the hearing. Notice of the hearing shall also be mailed to all owners of property which is
proposed to be designated as an historic site, landmark or district and to all property owners
within five hundred (500) feet of the boundary of the area to be designated. Every nomination
shall be forwarded to the Minnesota Historical Society for review and comment within sixty (60)
days of the Commission’s request.
(b) Eligibility criteria: In considering the designation of any area, site, place, district, building
or structure in the city as an historic site, landmark, or district the Commission shall consider the
following factors with respect to eligibility:
(1) Its character, interest or value as part of the history or cultural heritage of the
City, the State or the United States;
(2) Its association with persons or events that have made a significant contribution to
the cultural heritage of the City;
(3) Its potential to yield information important in history or prehistory;
(4) Its embodiment of distinguishing characteristics of architectural type or style, or
elements of design, detail materials or craftsmanship; and
(5) Its unique location or singular physical appearance representing an established
or familiar visual feature of a neighborhood or community of the City.
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Section 2-93 Alterations to landmarks, sites or districts; review
(a) Review and recommendations generally: The Commission shall review and make
recommendations to the Council concerning proposed alterations to an historic site, landmark or
district.
(b) Land use permit: Every application for a land use permit which may result in the
alteration of a designated historic site, landmark or district in the City shall be reviewed by the
Commission; thereafter, the Commission shall make a recommendation and may recommend
conditions regarding approval to the City Council concerning the proposed permit.
(c) Other building permits: The Commission shall review and make recommendations to
the Council concerning the issuance of building permits to do any of the following in a historic
district or State designated historic site:
(1) New construction – New building or new addition to an existing building
(2) Remodel – Alter, change or modify building or site
(3) Move a building – Building or structure moved into the city.
(4) Excavation – Dig out materials from the ground.
(5) Demolition – Destroy, remove or raze – completely tear down
(d) Factors considered: The Commission, upon receipt of the permit application and plans,
shall determine if the work to be performed adversely affects the designated historic site,
landmark or district. In determining whether or not there is an adverse effect to the historic site,
landmark, or district the Commission shall consider the following factors:
(1) Whether the work will significantly alter the appearance of the building or
structure so as to remove the features which distinguish the historic site, landmark or district as
a significant cultural resource.
(2) Whether the use of the property will destroy, disturb or endanger a known or
suspected archaeological feature site.
(e) Standards and guidelines: The Secretary of the Interior’s Standards for the Treatment of
Historic Properties (listed below) shall be required basis for permit review decisions.
1. The Comprehensive Plan adopted by the City shall be the authoritative guide to
reviewing permits in relation to designated historic sites, landmarks and historic districts.
2. A property shall be used for its historic purpose or be placed in a new use that requires
minimal change to the defining characteristics of the building and its site and
environment.
3. The historic character of a property shall be retained and preserved. The removal of
historic materials or alteration of features and spaces that characterize a property shall
be avoided.
4. Each property shall be recognized as a physical record of its time, place, and use.
Changes that create a false sense of historical development, such as adding conjectural
features or architectural elements from other buildings, shall not be undertaken.
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5. Most properties change over time; those changes that have acquired historic
significance in their own right shall be retained and preserved.
6. Distinctive features, finishes, and construction techniques or examples of craftsmanship
that characterize a historic property shall be preserved.
7. Deteriorated historic features shall be repaired rather than replaced. Where the severity
of deterioration requires replacement of a distinctive feature, the new feature shall match
the old in design, color, texture, and other visual qualities and, where possible, materials.
Replacement of missing features shall be substantiated by documentary, physical, or
pictorial evidence.
8. Chemical or physical treatments, such as sandblasting, that cause damage to historic
materials shall not be used. The surface cleaning of structures, if appropriate, shall be
undertaken using the gentlest means possible.
9. Significant archeological resources affected by a project shall be protected and
preserved. If such resources must be disturbed, mitigation measures shall be
undertaken.
10. New additions, exterior alterations, or related new construction shall not destroy historic
materials that characterize the property. The new work shall be differentiated from the
old and shall be compatible with the massing, size, scale, and architectural features to
protect the historic integrity of the property and its environment.
11. New additions and adjacent or related new construction shall be undertaken in such a
manner that if removed in the future, the essential form and integrity of the historic
property and its environment would be unimpaired.
(f) Appeals: Any party aggrieved by a decision of the Commission shall within ten (10)
days of the Commission’s action recommending denying the issuance of a building permit within
a historic district have a right to appeal such decision to the City Council. The Commission in
recommending denial of a building permit shall advise the applicant of his/her right to appeal to
the City Council. The aggrieved party shall file with the Building Official a written notice
requesting Council review of the action taken by the Commission.
Section 2-94 Maintenance of records and documents
The Commission shall conduct a continuing survey of cultural resources in the City
which the Commission has reason to believe are or will be eligible for designation as historic
sites, landmarks or districts. The Commission shall also prepare and maintain a Comprehensive
map and survey.
(a) Register of Historic Sites and Landmarks: The City shall maintain a register of historic
sites and landmarks.
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(b) Repository for Documents: The office of the Building Official is designated as the
repository for all studies, surveys, reports, programs, and designations of historic sites and
landmarks.
Section 2-95 Violation
It shall be a misdemeanor to alter, disturb, deface or materially change the appearance or use
of a designated historic site, landmark, or district without a permit.
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This Heritage Preservation Commission recommended approval of this ordinance.
This ordinance shall take effect after publishing in the official newspaper. The Maplewood City
Council approved this ordinance.
_______________________________
Will Rossbach, Mayor
Attest:
________________________________
Karen Guilfoile, City Clerk
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
Chuck Ahl, Assistant City Manager
SUBJECT: Conditional Use Permit Review/Parking Lot Setback Violation—Merit
Chevrolet
LOCATION: 2695 Brookview Drive
DATE: July 5, 2011
INTRODUCTION
The Merit Chevrolet conditional use permit (CUP) is due for review. Staff is bringing this matter
to the city council since Merit Chevrolet expanded their parking lot along Brookview Drive to the
right-of-way line. In doing so also removed the existing landscaping. This has resulted in a
setback violation.
City ordinance requires that parking lots be set back 15 feet from street right-of-way lines and
also that they be screened to protect residential homes from headlights. In this case, there are
homes across Brookview Drive.
Staff has issued a citation to Merit Chevrolet to correct this matter and comply with city
ordinance.
BACKGROUND
On July 14, 1997, the city council approved a CUP for Merit Chevrolet. This CUP referenced an
approved site plan (attached) which provided for the 15 foot parking lot setback. The CUP is for
automotive repair. The zoning ordinance allows Merit Chevrolet to sell vehicles.
On June 14, 2010, the city received a complaint from a neighbor about the parking lot
expansion. Staff then contacted Tom Krebsbach, General Manager of Merit Chevrolet, about
this matter. Staff worked with Mr. Krebsbach for the next several months to resolve the issue,
but in the end, Mr. Krebsbach decided not to remove the parking lot encroachment and hoped
to work with the city to find another solution. He suggested screening slats in the chain link
fencing and artificial shrubs. Refer to the attached letter from Mr. Krebsbach.
CODE PROVISIONS
Section 44-20(5) (a) requires that parking lots have at least a 15 foot setback from a street right-
of-way line (street side property line).
Section 44-19 (b) (1) requires screening where the light from automobile headlights and other
sources would be directed into residential windows.
Agenda Item J1
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DISCUSSION
As mentioned above, staff has issued a citation for correction of the parking lot setback and
landscaping replacement. No further action is needed from the city council unless Merit
Chevrolet requests a revision to their approved site plan via a CUP amendment.
Staff feels that the parking lot should be returned to a 15 foot setback. The shrubs that were
removed were about at the end of their useful life. They were low to the ground and did not
provide any screening. The cars parked in this area are for inventory and are not frequently
moved cars such as those for customers or employees. With that in mind, staff does not see a
need for a headlight buffer, though, landscaping as a site amenity would be beneficial.
Staff will proceed with the citation process unless directed differently by the city council.
p:sec1-28\Merit Chevrolet Parking Lot Setback Violation #3 7 11 te
Attachments
1. Location Map
2. Site Plan
3. July 14, 1997 Conditional Use Permit
4. Letter from Tom Krebsbach
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Attachment 1
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Attachment 2
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Attachment 3
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Attachment 4
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Agenda Item J2
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
SUBJECT: Consider Resolution Opposing County-Wide Taxes to Support
Stadium Proposal
DATE: July 5, 2011
INTRODUCTION
St. Paul Mayor Chris Coleman has submitted a request through Mayor Rossbach to consider a
resolution opposing the County-wide tax for the proposed Vikings Stadium project being
considered by Ramsey County and the Minnesota Legislature. Copies of Mayor Coleman’s
request along with the letter to Governor Dayton and the sample resolution are attached for
Council consideration.
Discussion
The attached letter and resolution are fairly specific concerns to St. Paul and Ramsey County
communities. Issues of Local Government Aid are not Maplewood specific. Certainly a county-
wide sales tax would impact the numerous Maplewood businesses, particularly Maplewood Mall
and the surrounding commercial establishments; as well as the numerous Maplewood car
dealerships. The issue and debate of a local sales-tax for the statewide asset are relevant for
Council discussion. Those sides of the issues are clearly spelled out in the attachments.
The details of the stadium proposal remain to be developed. The Twin Cities Army Ammunition
Plant [TCAAP] is a major polluted site that will be very difficult to develop, so a proposal such as
a stadium, whether you are for or against sports facility support, could be the only type of
redevelopment of that site that will survive to eventually bring that property onto the County-wide
tax rolls. Without this type of proposal, many believe that the site will remain nearly identical to
how it looks today for the next 30 years. If looked at as a redevelopment initiative, then the
debate becomes on how big an area should pay for the funding of the redevelopment.
Additionally, as reported, there will be $100+ million in area infrastructure development funded
through MnDOT and Met Council. Maplewood has been clear about the lack of public roadway
investment in our area, so this proposal could help facilitate and up priorities for east-side
transportation improvements.
A Council discussion of the issues is recommended.
Recommended Action
It is recommended that the City Council consider the attached resolution requested by Mayor
Chris Coleman of St. Paul that opposes County-wide sales tax funding for the stadium proposal.
Attachments:
1. Request from Mayor Chris Coleman
2. Sample Letter to Governor Dayton
3. Sample Resolution of Opposition
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Dear fellow Ramsey County Mayors,
As you know, the Governor, along with Legislative leaders, are working diligently to reach a budget deal;
at the same time, a deal to build a new Vikings stadium is imminent. The stadium deal is expected to
include a half-cent sales tax levied solely in Ramsey County.
The proposed Ramsey County tax to fund a statewide asset is not fair or equitable to our residents and
businesses. All counties and cities across Minnesota will benefit from a stadium and should all share the
burden of funding it.
The Governor and the Legislature need to develop a fair solution for everyone in Minnesota.
Those about to strike this deal must hear from you before they finalize negotiations. To ensure they get
the message that a fair solution is essential, please consider the following:
1. Contact Governor Dayton: 651-296-3391 or mark.dayton@state.mn.us
2. Call or write your State House and Senate Members and Ramsey County Commissioner (sample letter
attached)
Minnesota Senate Legislator Information: http://www.senate.mn/members/index.php?ls=#header
Minnesota House Legislator Information: http://www.house.leg.state.mn.us/members/hmem.asp
Ramsey County Commissioner Information: http://www.co.ramsey.mn.us/cb/index.htm
3. Ask your City Council to consider the attached resolution
4. Make sure your neighbors and local businesses are engaged
We would appreciate hearing back from you. Please email or call Richard Carlbom from my staff at
richard.carlbom@ci.stpaul.mn.us or 651-261-1306 to let us know your city's status in this process or to
answer any questions.
Please join me in voicing your opposition to this unfair proposal. Thank you for your time and
consideration.
Sincerely,
Chris Coleman, Mayor
City of Saint Paul
Agenda Item J2
Attachment 1
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LETTER FOR CITY OFFICIALS TO GOVERNOR DAYTON AND LEGISLATORS
July 5, 2011
Governor Mark Dayton
State of Minnesota
120 State Capitol
75 Rev. Dr. Martin Luther King, Jr. Blvd
Saint Paul, MN 55155
Dear Governor Dayton,
On behalf of [CITY], I am writing to encourage you to oppose placing a half-cent sales tax on
Ramsey County to build a Minnesota Vikings stadium. While the Vikings may be a statewide
asset, the residents and businesses of just one county should not solely bear the burden of
financing their new facility.
The City of [CITY] continues to face many challenges similar to that of the State of Minnesota.
Revenue continues to decrease as costs continue to rise. The mortgage foreclosure crisis is not
over, and unemployment remains high. Adding a half-cent sales tax to businesses and residents
to fund a statewide asset is unfair and inequitable.
We encourage you to remain focused on resolving the state’s budget challenges; then we may
work together as elected leaders to resolve the Vikings stadium issue in a manner that is fair for
all of our residents.
Sincerely,
CC: Respective Minnesota House and Senate Members
Ramsey County Board of Commissioners
Minnesota House and Senate Leadership
Agenda Item J2
Attachment 2
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SAMPLE Resolution opposing the imposition of a ½ cent sales tax in Ramsey County for the
construction of a Vikings Stadium in Arden Hills
WHEREAS, the [CITY] Council recognizes the social and economic value of the Minnesota
Vikings Football team to the State of Minnesota; and,
WHEREAS, to preserve the Minnesota Vikings as a valuable State amenity, the [CITY] City
Council understands the desire to find a solution to the Vikings’ stated interest in developing a
new stadium; and,
WHEREAS, a proposal has been put forth by the Minnesota Vikings and the Ramsey County
Board of Commissioners to construct a new stadium in Arden Hills on the site of the former Twin
Cities Army Ammunitions Plant (TCAAP); and,
WHEREAS, to finance the construction of this facility, the Ramsey County Board has proposed
the imposition of a ½ cent sales tax collected in Ramsey County in an amount sufficient to
generate $350 million; and,
WHEREAS, at a time when our city is facing significant cuts to essential services due to
proposed reductions in Local Government Aid (LGA), (or other reasons relevant to your city) the
City Council asserts that our number one policy priority is the funding of basic municipal
functions including police, fire, parks, library services and public works which should be
provided at a reasonable cost to all taxpayers; and,
WHEREAS, it is unfair and inequitable for the residents and businesses of [CITY] to be asked to
bear a disproportionate financial burden for the construction of a State and regional amenity,
particularly when the benefit to [CITY] taxpayers is tangential at best;
NOW THEREFORE, BE IT RESOLVED, that the [CITY] City Council opposes the imposition of
a ½ cent sales tax in Ramsey County to support the construction of a Vikings stadium in Arden
Hills; and,
BE IT FURTHER RESOLVED, that the [CITY] City Council encourages the Governor, the
Legislature, the Ramsey County Board, the Minnesota Vikings and other interested parties to
consider options for constructing a stadium that minimize risk to the taxpayers, limit the level of
public subsidy (particularly for the host community), and promote a fair, multi-jurisdictional
participation for a State-wide amenity.
Agenda Item J2
Attachment 3
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Agenda Item J3
AGENDA REPORT
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Community Development and Parks Director
SUBJ: Approval of Lease Agreement with Subway Real Estate, LLC to
Operate in the MCC
DATE: July 5, 2011
INTRODUCTION
Staff has been working with Subway Real Estate, LLC (hereinafter “Subway”) to
finalize a lease agreement that would result in Subway operating a franchise out
of the Maplewood Community Center (MCC). This venture comes following last
December’s staff solicitation of Request For Proposals (RFP) seeking interested
parties to operate the Maplewood Community Center Concession Stand. A copy
of the aforementioned RFP is attached. While no proposals were received at
that time, Subway did express an interest in this venture.
Following several months of negotiations, staff is pleased to report that we have
secured a signed copy of a proposed lease agreement between the City of
Maplewood and Subway. This lease will represent the first such agreement in
the country in which Subway will be leasing space within an existing community
center or health club. Staff is confident that this public/private partnership model
will be successful at the MCC. In addition, Subway has a proven track record of
success in nontraditional locations such as this. With over four decades of
franchise experience the Subway brand provides access to a well-structured and
effective system as well as a built-in customer base. Furthermore, this proposal
offers several additional benefits including:
• Provides MCC members and the general public with healthier food
options than what’s currently in place at the concession bar. To this
end Subway has eliminated all artificial trans fats from their core
product line, while also reducing sodium in their meats, breads, and
soups whenever possible.
• Allows customers to purchase customized, made-to-order food as
opposed to choosing from a limited, pre-prepared selection.
• Supplies MCC members and visitors with expanded food offerings
including breakfast items, salads, soups, pizzas, flatbread sandwiches
and subs.
• Places the onus on Subway for the operation of the concession stand
and reduces expenditures for the MCC. This primarily will be
accomplished through reductions of staffing levels.
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• Brings additional foot traffic into the MCC in the form of Subway
customers. MCC Staff is hopeful that some of this foot traffic will result
in membership increases and a better public understanding of what the
MCC has to offer the community.
• Improves MCC’s commitment to socially and environmentally
responsible business practices. Subway strives to reduce their
environmental footprint by eliminating unnecessary packaging, and
incorporating recyclable materials whenever possible.
While the proposed lease agreement will not resolve the budget issues that
council and staff are currently working on regarding the MCC, it will help to move
the Community Center in the right direction. The lease agreement – as a
standalone document – is anticipated to generate net revenue of approximately
$15,000 to $20,000 annually. This number was derived from staff discussions
with Gayle Baumen, Finance Manager. MCC staff hopes to increase this
revenue to closer to $30,000 by working with Subway to offer expanded food
options for banquet services, birthday parties, lock-ins, and other special events.
Subway is investing approximately $60,000 to renovate the MCC’s existing snack
bar and service counter. The required build-out is anticipated to take three
weeks and Subway’s MCC location is scheduled to open sometime August 15 –
September 1, 2011.
CONTRACT OVERVIEW
City manager, Mr. Antonen, and City Attorney, Mr. Kantrud, were both very
instrumental in seeing this document through from beginning to end. A copy of
the proposed lease agreement is attached for councils review and consideration.
• Subway will rent the 260-square foot snack bar area.
• Three-year lease term with the option of extending the lease for three
periods of three years each.
• The rent for the premises shall be based on a three-year tiered system:
o The first year the rent shall be 7% of the gross sales (excluding
sales tax), calculated at a $850.00 per month minimum.
o The second year the rent shall be 7% of the gross sales (excluding
sales tax), calculated at a $900.00 per month minimum.
o The third year the rent shall be 7% of the gross sales (excluding
sales tax), calculated at a $950.00 per month minimum.
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• Subway has agreed to offer for sale, in addition to the Subway menu items
(sandwiches, wraps, salads, and related items) offered in the local market,
nachos, protein shakes, and popcorn.
• MCC will add the Subway logo to the LED sign on White Bear Avenue.
• Subway will have the opportunity to cater any bakery order for banquet
room parties of 25 or less as well as birthday parties and morning
meetings.
RECOMMENDATION
Staff is very excited to work with Subway in this unique partnership. Staff is
recommending that council approve the lease agreement between Subway and
the City of Maplewood.
ATTACHMENTS
1) City of Maplewood Snack Bar RFP
2) Lease Agreement Between City of Maplewood & Subway
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AGENDA ITEM G4
AGENDA REPORT
TO: James Antonen, City Manager
FROM: DuWayne Konewko – Parks and Recreation Director
Jim Taylor – Recreation Program Supervisor
SUBJECT: Approval of Contracts for the Installation of Lights at Goodrich Park Field
#1
DATE: June 30, 2011
INTRODUCTION
Staff would like City Council to consider funding for the addition of lights at Goodrich Park Field
#1. This project was planned in the 2011-2015 Capital Improvement Plan under PM11.020
Goodrich Park Improvements.
BACKGROUND
Currently our adult softball program utilizes four fields per evening. Three of those fields are at
Goodrich, only field #2 and #3 have lights, and one is located at Wakefield. Wakefield has
become a source of many complaints from parking to overall playability. In fact in 2009, Council
had to amend our parking ordinance to help alleviate some of the issues the use of Wakefield
has created. City staff would prefer to eliminate Wakefield as part of the adult softball program.
In order to accomplish this we would need to install lights on Goodrich #1.
DISCUSSION
Consideration should also be given to the scope of this program. During the 14 week summer
program we have over 100 adult teams playing 50 plus games per week. Each team typically
has 13 or 14 players which translates to well over 1,300 players on these fields each week. The
fall softball program, which is not quite as large as the summer program, has 40 plus teams,
and 500 plus players playing approximately 50 games per week for five weeks.
It is important to recognize the significance of this program in the recreation program budget.
The summer and fall softball programs annually produce in the neighborhood of $72,000 in
revenue with $32,000 in expenditures. The $40,000 of excess revenue provides a vital subsidy
to overhead costs and non-revenue producing programs. It is important that we acknowledge
that adult softball operates in a competitive market, and that we need to provide safe and
attractive facilities or we risk an exodus of teams.
The past couple of years we have made significant progress in upgrading Goodrich Park. We
have replaced all of the fencing as well as retrofitted the current lights to bring them up to better
safety standards. Lighting field #1 would be a significant improvement that will continue to help
our program thrive and grow. One of our biggest complaints from our participants is the use of
Wakefield.
New technology in lighting would be used to light this field. In the past, and with the lighting we
currently have on the other two fields, only 25-35% of the light generated ends up on the field
the rest is spilled outside the playing surface. With the new lighting technology 70% of the light
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generated stays on the playing surface, literally 10 feet off the field it will be dark and there is no
spill into surrounding areas or homes. In addition to the light spill, the new technology is much
more economical and the operating costs on the new lights will be half of what we have on the
other fields.
The light structures would be purchased through the US Communities Cooperative purchasing
program from Musco lighting for $53,766.00. Staff has secured two bids for the installation and
electrical work. For the installation, we received bids from Sports Technology Inc. for
$15,673.00 and from Electro Mechanical Contracting Inc. for $18,711.00. For the electrical
work we received bids from Electric Systems of Anoka Inc. for $21,587.00 and Arnie Billmark
Electric Inc. for $23,892.00. All bids are prevailing wage.
This project was identified in the Goodrich Master Plan that was approved by the City Council
on May 9, 2011 and by the Parks and Recreation Commission on April 20, 2011. City staff has
identified this project as phase one of the redevelopment of Goodrich Park.
FUNDING
Funding for the project would come solely from the PAC account and is recognized in the 2011
– 2015 Capital Improvement Plan under Goodrich Park Improvements.
RECOMMENDATION
Staff recommends the council authorize the Parks and Recreation Director to enter into contract
with the following companies to light field #1 at Goodrich Park:
a) Musco Lighting for the purchase of the lights - $53,766
b) Electric Systems of Anoka Inc. for the electrical installation - $21,587
c) Sports Technology Inc. for the installation of the poles - $15,673
The grand total for the project is $91,026.
Attachments
A – Musco Lighting Bid
B- Electrical Contracting Bids
C- Installation Bids
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Steven Love, Assistant City Engineer
SUBJECT: Consideration of Neighborhood Stop Sign Requests
DATE: June 26, 2011
INTRODUCTION
The City Council has a policy to consider stop sign requests once per year. One request was received
from a neighborhood group for the removal of stop signs. Council review of the request is
recommended.
BACKGROUND
A sign request was made at the following intersection:
Price Avenue and Ruth Street – This intersection is currently signed as an all-way stop. The east
leg of Price Avenue is a dead end street that services two homes. Petitioners are requesting to
remove the north/south stop signs on Ruth Street and replace the east/west stop signs on Price
Avenue with yield signs. The petition’s goal is to allow traffic to move along Ruth Street without an
unwarranted stop, reduce noise pollution from braking and acceleration activities, and reduce air
pollution in the vicinity of the intersection.
A petition for the sign request with a minimum of 12 property owner signatures, as required by the City
Council policy, was received for the above request. A location map of the intersection of the proposed
sign change is attached to this report.
In accordance with the stop sign policy, the issue of neighborhood stop signs will be considered once a
year. Petitioners and residents within a 500-foot radius of the affected intersection have been notified
by mail and invited to the council meeting. The letter to the residents and the petitioner were mailed the
week of June 20, 2011. The letter urged residents to attend the meeting if they wished to have their
opinions heard and to call the Public Works Department if they had any questions.
BASIS FOR RECOMMENDATIONS
Stop signs are effective traffic control devices when used in the proper locations and under the correct
conditions. Stop signs are effective when used to prevent crashes at busy intersections and to control
vehicle right-of-way. The placement of stop signs in the city is regulated by, and consistent with, the
Minnesota Manual of Uniform Traffic Control Devices (MnMUTCD). The following are some of the
minimum requirements set by the MnMUTCD for an all-way stop:
5 or more reported crashes in a 12 month period that are susceptible to correction by an all-way
stop installation
Vehicular volume entering the intersection from the major street approaches (total of both
approaches) averages at least 300 vehicles per hour for any 8 hours of an average day
Agenda Item J5
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When stop signs are installed inappropriately, they are often times ignored by drivers who view them as
an unnecessary interruption in traffic flow. Unwarranted stop signs cause some drivers to become
frustrated and speed between stops or roll through them. Stop signs should not be used to control the
volume of traffic or to decrease speed of traffic as they have been proven to be ineffective in speed
control and can lead to drivers disregarding all stop signs, even the warranted signs.
SIGN RECOMMENDATION
Price Avenue and Ruth Street –Staff is supportive of the request to remove the north/south stop signs
on Ruth Street and replace the east/west stop signs on Price Avenue with yield signs, pending the
amount of neighborhood support shown at the council meeting in favor of the petition. There are no
records of crashes within the last 12 months at this intersection that are susceptible to correction by an
all-way stop installation. The major approach has an average peak hourly volume of 27 vehicles. This
is significantly less than the minimum value required of 300 vehicles. There is a possible sightline
impact to the east leg of Price Avenue at the northeast quadrant of the intersection. However, the use
of a yield sign on Price Avenue is an appropriate means to mitigate the sightline impacts. If enough
neighborhood support is demonstrated at the council meeting staff would recommend the approval of
the removal of the north/south stop signs on Ruth Street and the replacement of the east/west stop
signs on Price Avenue with yield signs.
RECOMMENDATION
If enough neighborhood support is demonstrated at the council meeting staff would recommend the
approval of the removal of the north/south stop signs on Ruth Street and replacement of the east/west
stop signs on Price Avenue with yield signs.
Attachments:
1. Location Map
Agenda Item J5
Packet Page Number 236 of 237
Agenda Item J5
Attachment 1
Packet Page Number 237 of 237