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HomeMy WebLinkAbout06-27-2011 Agenda Item E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday,June 27, 2011 Council Chambers, City Hall Meeting No. 12-11 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:01 p.m.by Mayor Rossbach. B.PLEDGE OF ALLEGIANCE C. ROLL CALL Will Rossbach, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present James Llanas, Councilmember Present John Nephew, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda by councilmembers: N1.National Night Out – Councilmember Juenemann N2.Viking Stadium & Stillwater Bridge – Councilmember Nephew Councilmember Llanasmoved to approve the agenda as amended. Seconded by CouncilmemberKoppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1.Approval of June 13, 2011, City Council Workshop Minutes CouncilmemberJuenemann movedto approve the June 13,2011, City Council WorkshopMinutes as submitted. Seconded by CouncilmemberNephew Ayes – All The motion passed. 2.Approval of June 13, 2011,2011, City Council MeetingMinutes Councilmember Nephew moved to approve theJune 13, 2011, City Council Meeting Minutes as submitted. June 27, 2011 1 City Council MeetingMinutes Seconded by CouncilmemberKoppen Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS Presentation of Plaque of Appreciation for Service to the Parks & Recreation - 1. Commissioner Carolyn Peterson a.Parks & Recreation Chairperson, Kim Schmidt gave the presentationfor Carolyn Peterson. b.Parks & Recreation Commissioners, Teresa Sonnek and Bruce Roman addressed the council regarding Carolyn Peterson and thanked her for her years of service to the Commission. Promotion Ceremony – Sergeant Jerrold (Buddy) Martin 2. a.Maplewood Police Chief, Dave Thomalla gave a brief presentationand announced the promotion of Police Officer Buddy Martinto Patrol Sergeant. G. CONSENT AGENDA Councilmember Nephew moved to approve consent agenda items 1-4 and items 6-10. Seconded by Councilmember Juenemann. Ayes – All The motion passed. Mayor Rossbach moved to table consent agendaItem 5: Approval of Temporary Fence Easement inFavor of Paris Realty LLC (Tillges) until Jul 11, 2011, and requested additional information be provided by staff. a. Robert Tillges, Owner of Paris Realty, LLC addressed the Council. Seconded by Councilmember Llanas. Ayes – All The motion to table passed. 1.Approval of Claims Councilmember Nephew movedapproval of claims. ACCOUNTS PAYABLE: $ 472,208.30Checks #84489thru #84553 Dated 06/08/11 thru 06/14/11 $ 173,661.80Disbursements via debits to checking account Dated 05/25/11thru 06/10/11 $ 795,332.25Checks #84554thru #845844 Dated 06/21/11 $ 327,601.46Disbursements via debits to checking account Dated 06/08/11thru 06/17/11 June 27, 2011 2 City Council MeetingMinutes ________________ $ 1,768,803.81Total Accounts Payable PAYROLL $ 517,429.71Payroll Checks and Direct Deposits dated 06/10/11 $ 2,504.21Payroll Deduction check #9984349thru #9984352 Dated 06/10/11 _________________ $ 519,933.92Total Payroll GRAND TOTAL $ 2,288,737.73 Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 2.Approval to Seek Bids for MCC Aquatic Center Wall Murals Councilmember Nephewmoved to approve the request to seek bids for the MCC Aquatic Center wall murals. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 3.Award of Contract for Fabrication and Installation of MCC Leisure Pool Submarine Station Councilmember Nephewmoved to approve the agreement with ThemeScapes, Inc. in an amount not to exceed $39,000 for fabrication and installation of the MCC Leisure Pool Submarine Station. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 4.Water System Evaluation, City Project 10-09, Approval of Final Report and Authorization to Proceed with Current Operating Agreement Councilmember Nephewmoved to approve the final water system evaluation report. Based on the analysis completed as a part of the report, Maplewood will continue to rely upon SPRWS to provide for the water service needs of a majority of its residents; however, staff will work with SPRWS to address some of the issues and concerns identified in the report. Staff will also continue to evaluate the SPRWS and North St. Paul surcharge rates on an annual basis. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. June 27, 2011 3 City Council MeetingMinutes 5.Approval of Temporary Fence Easement In Favor of Paris Realty LLC (Tillges) Mayor Rossbach moved to table the temporary fence easement until July 11, 2011, for further council consideration. Seconded by CouncilmemberLlanas. Ayes – All The motion passed. 6.Approval of Ramsey CountyFair Miscellaneous Permits Councilmember Nephewmoved to approve the request for miscellaneous permit waivers for carnival, noise control and fireworks permits for the Ramsey County Fair that will be held from July 13 through July 17, 2011. Seconded byCouncilmemberJuenemann. Ayes – All The motion passed. 7.Approval of Resolution Accepting a Donation to the Fire Department from Residential Mortgage Group Councilmember Nephewmoved to approvethe $100 donation from Residential Mortgage Group. RESOLUTION 11-06-589 AUTHORIZING GIFT TO CITY WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor’s terms if so-prescribed, and; WHEREAS, Tom and Debbie Kivel wish to grant the city of Maplewood the following: $100.00, and; WHEREAS, Tom and Debbie Kivel have instructed that the City will be required to use the aforementioned for: use by the fire department to directly improve the community, and; WHEREAS, the city of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a four-fifths majority of its governing body’s membership pursuant to Minnesota Statute §465.03; NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms and conditions asmay be requested or required. The Maplewood City Council passed this resolution by four-fifths or more majority vote of its membership on June 27, 2011. June 27, 2011 4 City Council MeetingMinutes Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 8.Approval of Resolution Accepting a Donation from Qwest for the Volunteers in Police Service Councilmember Nephewmoved to approve the $500 donation to Volunteers in Police Service from the Qwest Foundation. RESOLUTION 11-06-590 AUTHORIZING GIFT TO CITY WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor’s terms if so-prescribed, and; WHEREAS, the Qwest Foundation wishes to grant the City of Maplewood the following: $500, and; WHEREAS, the QwestFoundation has instructed that the City will be required to use the aforementioned for: the Maplewood Police Department Volunteers in Police Service (VIPS) program, and; WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a super majority of its governing body’s membership pursuant to Minnesota Statute §465.03; NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms and conditions as may be requested or required. The Maplewood City Council passed this resolution by a super majority vote of its membership on June 27, 2011. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 9.Approval of Resolution Of Support For Tubman To Allow City As Fiscal Agent For State Bonding Proposal Councilmember Nephewmoved to approve the resolution of support for Tubman in securing state of Minnesota bonding for their project at the former St. Paul Monastery’s building at Century Avenue and Larpenteur Avenue and further directing that the City Manager develop documents to approve the city as fiscal agent for Tubman in this endeavor. June 27, 2011 5 City Council MeetingMinutes RESOLUTION11-06-587 Resolution of Support for Tubman To Allow City as Fiscal Agent for State Bonding Proposal WHEREAS, Tubman has received approval for a Regional Multi-Service Center and Learning Institute as a domestic violence shelter at the former St. Paul’s Monastery at Century Avenue and Larpenteur Avenue, and WHEREAS, Tubman is proposing nearly $6.6 million in necessary code, accessibility and security improvements to the old Monastery building to facilitate this service center, and WHEREAS, Tubman is requesting state bonding support through legislation to provide for up to $2.0 million in financial support for this much needed facility, and WHEREAS, the Maplewood City Council has previously expressed support for the services provided by Tubman for the citizens of our City and region, and WHEREAS, Tubman requires that a local government agency act as the fiscal agent for any state funding provided for this type of facility. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1.Hereby acknowledges its support for Tubman’s request for state funding for this important project and improvement, a further supports said legislation as introduced on behalf of Tubman in the 2012 legislative session. 2.Hereby directs the City Manager to prepare documents for Council approval such that the City of Maplewood will act as the fiscal agent for Tubman in receiving financial support from the State of Minnesota. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 10.Approval of the Conditional Use Permit Annual Review for the St Paul Regional Water Services Materials Recycling Operation Councilmember Nephewmoved to approvethe conditional use permit for the St. Paul Regional Water Services Material Recycling Operation at Sandy Lake only if a problem arises or if the applicant proposes a change to their operation. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. H. PUBLIC HEARING June 27, 2011 6 City Council MeetingMinutes 1.Consider Approval of the First Reading – Heritage Preservation Ordinance Amendments a.Assistant City Manager, Public Works Director, Chuck Ahl gave a report. Mayor Rossbach opened the public hearing. Nooneaddressed the council. Mayor Rossbach closed the public hearing. CouncilmemberNephewmoved toapprove the first reading of the heritage preservation ordinance amendments. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 2.Gladstone Area Redevelopment Improvements, City Project 04-21 Assessment Hearing, 7:00 p.m. – Continued from May 23, 2011 – to be continued to July 11, 2011 a.Mayor Rossbach reviewed the status and stated the need to continue. Mayor Rossbach opened the public hearing. Nooneaddressed the council. Mayor Rossbach continued the public hearing. Councilmember Nephewmoved tocontinue the hearing until July 11, 2011. Seconded by CouncilmemberKoppen. Ayes – All The motion passed. 3.NPDES Phase II Annual Report, Public Hearing – 7:00 p.m. a.Civil Engineer II, Steve Kummer presented the report and answered questions of the council. Mayor Rossbach opened the public hearing. 1.Elizabeth Sletten, Maplewood. 2.Ginny Yingling, Maplewood. 3.Mark Bradley, Maplewood. Mayor Rossbach closed the public hearing. Councilmember Nephewmoved toapprove the presentation on the city’s SWPPP and NPDES permit annual report. The council approved the report and incorporates the public comments into the annual report which is due June 30, 2011. Seconded by CouncilmemberKoppen. Ayes – All The motion passed. June 27, 2011 7 City Council MeetingMinutes 4.Consider Approval of the First Reading – Chicken Ordinance a.Environmental Planner, Shann Finwall gave the presentation and answered questions of the council. b.ENR Commissioner Ginny Yingling addressed the council. c. Planning Commissioner, Jeremy Yarwood addressed the council. Mayor Rossbach opened the public hearing. 1.Shirley Taugner, Maplewood. 2.Tammy Jungmann, Maplewood. Mayor Rossbach closed the public hearing. There was a discussion of permit fees which will be discussed at a future council work session. Councilmember Llanasmoved toapprove the (first reading) of the chicken ordinance. This ordinance revises portions of the zoning code and adds language to the animal chapter to allow for the raising of chickens in single dwelling residential districts with a permit. Councilmember Nephew offered a friendly amendment to remove the reference allowing R1S in the ordinance and suggested a 100% approval requirement. Councilmember Llanas allowed thefriendly amendment for the removal of R1S lots but not the 100% requirement. Seconded by CouncilmemberKoppen. Ayes – Mayor Rossbach, Councilmember’s Koppen, Llanas Nays – Councilmember’s Juenemann, & Nephew The motion passed. The city council took a break at 9:11 p.m. The city council reconvened at 9:23 p.m. I.UNFINISHED BUSINESS 1.Trash Collection System Analysis Update and Discussion of Draft Request for Proposal for Organized Collection System a.Environmental Planner, Shann Finwall gave the report and answered questions of the council. b.Senior Project Manager, Dan Krivit, Foth Infrastructure & Environment, Lake Elmo, addressed the council. This item will come back to the city council on July 11, 2011. June 27, 2011 8 City Council MeetingMinutes 2.Consider Cost Estimate and Award of Consent for Dual Solar Array system for City Hall and Maplewood Community Center a.City Manager, James Antonen presented the staff report. b.Kandiyohi Consulting, Mike Krause addressed the council. CouncilmemberLlanasmoved toauthorize the Mayor and City Manager to sign the appropriate grant documents, initiate the project and continue the process for an agreement with Energy Alternatives. Seconded by CouncilmemberKoppen. Ayes – All The motion passed. 3.East Metro Fire Training Facility Proposal, City Project 09-09, Consider Approval of a Resolution of Support for State bonding Request for the Design and Construction of a Regional Firefighter Training Facility a.Maplewood Fire Chief, Steve Lukin gave the presentation. Councilmember Nephewmoved toapprove the Resolution #1 Authorizing submission of request for state bonding funds for the design and construction of a regional fire training facility. RESOLUTION 11-06-588 CITY OF MAPLEWOOD RESOLUTION # 1 AUTHORIZING SUBMISSION OF REQUEST FOR STATE BONDING FUNDS FOR THE DESIGN AND CONSTRUCTION OF A REGIONAL FIREFIGHTER TRAINING FACILITY WHEREAS,the Minnesota State Legislature is accepting allocations for Capital Bonding Requests, for the 2012 Legislative Session; and WHEREAS, the City of Maplewood has deemed the design and construction of a regional Firefighter Training Facility a high priority project; and WHEREAS, the City of Maplewood is in need of Capital Bond funding to provide gap financing to supplement local and other funding for the design and construction of a regional Firefighter Training Facility; and NOW, THEREFORE BE IT RESOLVED, that the Maplewood City Council authorizes the submission of a request to the Minnesota State Legislature for 2012 bonding funds for the design and construction of a regional Firefighter Training Facility in the amount of 50% of the construction costs, or $3,000,000. Date Adopted: June 27, 2011 Seconded by CouncilmemberKoppen. Ayes – All The motion passed. J.NEW BUSINESS June 27, 2011 9 City Council MeetingMinutes (New Business agenda items wereheard out of order) Mayor Rossbachsuspended the meeting for the purpose of conducting a meeting of the Economic Development Authority. 1.Meeting of the Economic Development Authority a.Call to Order by EDA President b.Approval of EDA Agenda c. Consider Approval of Loan to St, John’s Hospital for its Participation in the Trillion BTU Program d.Adjourn EDA President Nephew called the Economic Development Authority meeting to order at 10:31 p.m. Councilmember Juenemann moved to approve the agenda as submitted. Seconded by Mayor Rossbach. Ayes - All Planner, Michael Martin gave the report and answered questions of the council. EDA members discussed the issue and discussed property taxes at St. John’s Hospital. The following people spoke during the EDA meeting: 1.Elizabeth Sletten, Maplewood. 2.Bob Zick, North St. Paul. Councilmember Llanas moved toapprove a loan up to $400,000 from the City of Maplewood’s Economic Development Authority, in partnership with the St. Paul Port Authority, to HealthEast’s St. John’s Hospital for energy efficiency improvements. Seconded by Councilmember Koppen. Ayes – All The motion passed. The EDA meeting was adjourned at 10:52 p.m. The regular city council meeting was then reconvenedby Mayor Rossbach. 2.Approval of Internal Loan Agreement from City General Fund to Economic Development Authority and Direction to Prepare Loan Agreement a.Assistant City Manager, Public Works Director, Chuck Ahl gave the report. Councilmember Koppen moved toapprove the internal loan from the city general fund to the Maplewood Economic Development Authority at a 2% interest rate and gave direction to prepare the required loan agreement. Seconded by Councilmember Llanas, Ayes – All The motion passed. June 27, 2011 10 City Council MeetingMinutes 3.Approval of New Manager for Intoxicating Liquor License Holder AMF Maplewood Lanes, Marietta Marie Jacobs(This item was heard ahead of item J1.) a.Police Chief David Thomalla gave a brief report. b.New Manager, AMF Maplewood Lanes Marietta Marie Jacobs addressed the council. Councilmember Nephew moved toapprove the intoxicating liquor license for new manager at AMF Maplewood Lanes, Marietta Marie Jacobs. Seconded by Mayor Rossbach. Ayes – All The motion passed. 4.Approval of Preliminary Plat for Eldridge Fields Single Dwelling Development, Eldridge Avenue and Prosperity Road a.Planner, Michael Martin gave the report and answered questions of the council. Councilmember Nephew moved toapprove Keith Frank’s preliminary plat date-stamped May 9, 2011, for the Eldridge Fieldsplat to be located along the existing Eldridge Avenue right-of-way, west of Prosperity Avenue and east of John Glenn Junior High School. Approval is subject to the following conditions: a.Have the city engineer approve final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s May 23, 201, engineering plan review including the developer entering into a development agreement with the city, extending the sanitary sewer main to theeast to allow for future service to the vacant lot on the north side of Eldridge Avenue, and the construction of a swale on the John Glenn property to direct the storm water flow west. b.Revise the plat to show a drainage and utility easement for the storm sewer pipe and the two rainwater gardens over Lots 2 and 3, Block 2. c. Prior to final plat approval, the following must be submitted for city staff approval: 1)Homeowner’s association documents to ensure the maintenance of the rainwater gardens, retaining walls and trees. 2)A tree preservation plan showing the replacement of all significant trees as required by ordinance. The tree plan must inventory all significant trees located within the area to be developed and reflect which of those are to be removed. 3)Revised landscape plan which includes 12 additional evergreen trees. The additional evergreen trees should be 6 feet in height and should be staggered every 15 feet along the west and south property lines of the southern lots. The landscape plan needs to specify the species, size and number of trees replaced in order to determine in the tree replacement requirements are being met. June 27, 2011 11 City Council MeetingMinutes d.Have Xcel Energy install two street lights as follows: 1) at the intersection of Prosperity Avenue and Eldridge Avenue and 2) at the end of the Eldridge Avenue cul-de-sac. The exact location and type of light shall be subject to the city engineer’s approval. e.Record all easements and owners association agreements with the final plat. Seconded by Councilmember Koppen. Ayes – All The motion passed. 5.Approval of Resolution Identifying the Need for LCDA Funding and Authorizing an Application for Grant Funds Livable Communities Demonstration Account (LCDA) Grant for the Gladstone Neighborhood Master Plan a.Planner, Michael Martin gave the report and answered questions of the council. Councilmember Nephew moved toapprove the resolution showing the city’s intent to comply with the Livable Communities Demonstration Account Program contract requirements for the requested $100,000 development grant for updates to the alternative urban area wide review and master plan for the Gladstone Neighborhood. RESOLUTION 11-06-591 CITY OFMAPLEWOOD,MINNESOTA RESOLUTION IDENTIFYING THE NEED FOR LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT FUNDING AND AUTHORIZING AN APPLICATION FOR GRANT FUNDS WHEREAS the City ofMaplewood is a participant in the Livable Communities Act’s Housing Incentives Program for 2011as determined by the Metropolitan Council, and is therefore eligible to apply for Livable Communities Demonstration Account funds; and WHEREAS the City has identified a proposed project within the City that meets the Demonstration Account’s purposes and criteria and is consistent with and promotes the purposes of the Metropolitan Livable Communities Act and the policies of the Metropolitan Council’s adopted metropolitan development guide; and WHEREAS the City has the institutional, managerial and financial capability to ensure adequate project administration; and WHEREAS the City certifies that it will comply with all applicable laws and regulations as stated in the grant agreement; and WHEREAS the City agrees to act as legal sponsor for the project contained in the grant application submitted no later than July 15, 2011; and WHEREAS the City acknowledges Livable Communities Demonstration Account grants are intended to fund projects or project components that can serve as models, examples or prototypes for development or redevelopment projects elsewhere in the region, and therefore represents that the proposed project or key components of the proposed project can be replicated in other metropolitan-area communities; and June 27, 2011 12 City Council MeetingMinutes WHEREAS only a limited amount of grant funding is available through the Metropolitan Council’s Livable Communities Demonstration Account during each funding cycle and the Metropolitan Council has determined it is appropriate to allocate those scarce grant funds only to eligible projects that would not occur without the availability of Demonstration Account grant funding; and NOW THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the governing body of the City: 1.Finds that it is in the best interests of the City’s development goals and priorities for the proposed project to occur at this particular site and at this particular time. 2.Finds that the project component(s) for which Livable Communities Demonstration Account funding is sought: (a)will not occur solely through private or other public investment within the reasonably foreseeable future; and (b) will not occur within two years after a grant award unless Livable Communities Demonstration Account funding is made available for this project at this time. 3.Represents that the City has undertaken reasonable and good faith efforts to procure funding for the project component for which Livable Communities Demonstration Account funding is sought but was not able to find or secure from other sources funding that is necessary for project component completion within two years and states that this representationis based on the following reasons and supporting facts: A fundamental assumption fromthe outset of the Gladstone Neighborhood Redevelopment process has been that redevelopment must be self-sufficient and that revenues needed to pay for redevelopment activities should not impact the city’s generalfund,which is funded by city-wide property taxes. In order for the city to continue its planning efforts within the Gladstone Neighborhood other revenue streams must be sought after. 4.Authorizes its citystaff to submit on behalf of the City an application for Metropolitan Council Livable Communities Demonstration Account grant funds for the project component(s) identified in the application, and to execute such agreements as may be necessary to implementthe project on behalf of the City. th Passedthis 27day of June, 2011. Seconded by CouncilmemberKoppen. Ayes – All The motion passed. 6.Bartelmy Meyer Area Street City Project 11-14, Resolution Ordering Preparation of Feasibility Study a.Deputy Public Works Director, City Engineer, Michael Thompson gave the report and answered questions of the council. June 27, 2011 13 City Council MeetingMinutes CouncilmemberNephewmoved toapprove the resolution ordering the preparation of the feasibility study for the Bartelmy-Meyer Area Street Improvements, City Project 11-14 and establish a project budget of $80,000. RESOLUTION 11-06-592 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Bartelmy-Meyer Area Streets, City Project 11-14 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $80,000are appropriated to prepare this feasibility report. th Approved this 27day of June 2011 Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. Councilmember Juenemann moved to extend the meeting past the 11:00 p.m. curfew. Seconded by Councilmember Nephew. Ayes – All The motion passed. 7.Resolution Ordering Preparation of Feasibility Study 2012 Mill and Overlays, City Project 11-15 a.Deputy Public Works Director, City Engineer, Michael Thompson gave the report and answered questions of the council. CouncilmemberNephewmoved toapprove the resolution ordering the preparation of the feasibility study for the 2012 Mill and Overlays, City Project 11-15. RESOLUTION 11-06-593 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the 2012 Mill and Overlays, City Project 11-15 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, June 27, 2011 14 City Council MeetingMinutes NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $60,000are appropriated to prepare this feasibility report. th Approved this 27day of June 2011 Secondedby Mayor Rossbach. Ayes – All The motion passed. K.VISITOR PRESENTATIONS 1.Dave Schelling, Maplewood 2.Bob Zick, North St. Paul 3.Mark Bradley, Maplewood 4.John Wykoff, Maplewood L.AWARD OF BIDS 1.Gladstone Area Redevelopment Improvements, Phase 1, Project 04-21 a.Approve City of St. Paul Permanent and Temporary Easement Agreements b.Approve Ramsey County Easement Agreement c. ApproveRamsey County Quit Claim Deed d.Resolution Approving Mn/DOT Local Bridge Replacement Program Grant Agreement e.Resolution Awarding Construction Contract a.Deputy Public Works Director/City Engineer, Michael Thompson gave the report and answered question of the city council. b.Assistant City Manager Ahl answered questions of the council. Councilmember Koppen moved toapprove the Gladstone Area Redevelopment Improvements, Phase 1, Project 04-21. Approving the City of St. Paul Permanent and Temporary Easement Agreements, Ramsey County Easement Agreement, Ramsey county Quit Claim Deed, Resolution approving Mn/DOT Local Bridge Replacement Program Grant Agreement, and Resolution Awarding the Construction Contract to Lunda Construction Company. Minor changes are authorized by the City Attorney if needed. RESOLUTION11-06-594 FOR AGREEMENT TO STATE TRANSPORTATION FUND (BRIDGE BONDS) GRANT TERMS AND CONDITIONS SAP 138-151-003 June 27, 2011 15 City Council MeetingMinutes WHEREAS, the City of Maplewood has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of Bridge No.62643; and WHEREAS, the Commissioner of Transportation has given notice that funding for this bridge is available; and WHEREAS, the amount of the grant has been determined to be $1,371,300.00 by agreement with Mn/DOT on the replacement cost of a basic bridge; NOW THEREFORE, be it resolved that the City of Maplewood does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, subdivision 5, clause (3), and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the bridge but not required. The proper city officers are authorized to execute a grant agreement with the Commissioner of Transportation concerning the above-referenced grant. th Adopted by the council on this 27day of June 2011. RESOLUTION11-06-595 AWARD OF BIDS NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Lunda Construction Company in the amount of $3,529,950.25 is the lowest responsible bid for the construction of Gladstone Area Redevelopment Improvements – Phase 1, City Project 04-21, and the mayor and clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project as previously approved by council. th Adopted by the council on this 27day of June 2011. Seconded by Councilmember Nephew. Ayes – All The motion passed. M.ADMINISTRATIVE PRESENTATIONS 1.Discussion to Approve a Resolution Adopting State Performance Measures a.Public Works Director, Assistant City Manager, Chuck Ahl gavethe presentation andanswered questions of the council. No action necessary on this item. N.COUNCIL PRESENTATIONS 1.National Night Out – Councilmember Juenemannreminded residents that National Night Out is Tuesday, August 2, 2011. June 27, 2011 16 City Council MeetingMinutes 2.Viking Stadium & Stillwater Bridge – Councilmember Nephewdiscussed the issues and a letter regarding the local impactfrom the Mayor and City Manager.This will be reviewed by the Business & Economic Development Commission. O.ADJOURNMENT Mayor Rossbachadjourned the meeting at 11:47p.m. June 27, 2011 17 City Council MeetingMinutes City of Maplewood Official Sign -Up Sheet By putting your name and address on this sheet, you are requesting to address the City Council Date: June 27, 2011 Time: 7:00 p.m. Name (first & last) - please print clear lx Address ? -4 iILINIL iT. - 6 r-,) 3. 4. 5. '�CAA4y111 L. 6. 7. S. 9. 10. 11. 12. 13. 14. 15.