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Home My WebLink About2010 11-22 City Council Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,November 22,2010 City Hall, Council Chambers Meeting No. 24-10 A.CALL TO ORDER B.PLEDGE OF ALLEGIANCE 1.Acknowledgementof Maplewood Residents Serving the Country. C.ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies andProcedures and Rules of Civility, which are located near the entrance. Before addressingthe council, sign in with the City Clerk. At the podium pleasestate your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will thendirect staff, as appropriate, to answer questions or respond to comments.” D.APPROVAL OF AGENDA E.APPROVAL OFMINUTES 1.Approval of November 1, 2010, City Council Workshop Minutes 2.Approval of November 8, 2010, City Council Workshop Minutes 3.Approval of November 8, 2010, City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1.Certificates of Appreciation for Girl Scouts – Mayor Rossbach CONSENT AGENDA – G.Items on the Consent Agenda are considered routine and non-controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If acouncilmember objects to an item it should be removed and acted upon as a separate item. 1.Approval Of Claims 2.Request Approval of 2011 Youth Service Bureau Agreement 3.Approval of 2010 Payment to Firefighters Pension Fund 4.Resolution Approving Certification of Special Assessments for Unpaid Ambulance Bills 5. Resolution Approving Certification of Special Assessments for Unpaid Miscellaneous Charges 6. Approval of Livable Communities Act (LCA) – Housing Action Plan 7.Approval of Conditional Use Permit Termination, T-Mobile Monopole, 2220 Edgerton Street North 8.Approval ofAuthorization to Complete Audio/Video Updates in Council Chambers 9.Approval of Traffic Signal Maintenance Agreements with Ramsey County, City of Woodbury and Washington County, Century Avenue Improvements, City Project 03-15 10.Approval of Special Assessment Settlement Agreement for 3065 White Bear Avenue, White Bear Avenue/County Road D Improvements, City Project 08-13 11.Approval of Resolution Directing Modification of Existing Construction Contract, Supplemental Agreement No. 3, White Bear Avenue/County Road D Improvements, Project 08-13 12.Approval of Agreement Between the Maplewood Community Center and Ashland Performing Arts 13.Resolution Approving Certification of Special Assessment for Unpaid SAC Fees for 27 Century Avenue H.PUBLIC HEARINGS 1.Markham Pond Retaining Wall, Project 05-18 a.Assessment Hearing, 7:00 p.m. b.Resolution Adopting Assessment Roll 2.Tax Exempt Revenue Bond Financing – Hill Murray Foundation for Hill-Murray High School 3.Commercial Use Antennas andTowers Ordinance Amendment – (First Reading) I.UNFINISHED BUSINESS 1.Resolution for Adoption of 2011 Recreation Fees 2.Resolution for Adoption of St. Paul Water Surcharge Rate for 2011 3.Resolution for Adoption of Ambulance Rates for 2011 4.Resolution for Adoptionof 2011 Recycling Fees 5.Resolution for Adoption of Environmental Utility Fund Rates for 2011 6.Resolution for Adoption of Sanitary Sewer Rates for 2011 7.Consider Contract Revisions for Installation of Solar Panel Array at Maplewood Community Center J.NEW BUSINESS 1.Call for Special Work Session November 29, 2010, for the Purpose of Conducting Commissioner Interviews 2.Consider Approval of Settlement Agreement for Condemnation of Property with Azure Property at County Road D/Hazelwood – City Project 02-07 K.VISITOR PRESENTATIONS L.AWARD OF BIDS M.ADMINISTRATIVE PRESENTATIONS 1.Report on Progress on City Council Goals a.Restore Reputation of Maplewood b.Good Government c. Parks and Recreation Department d.Environmental Planning/Sustainability e.Fiscal Responsibility f.Infrastructure g.Redevelopment Plan N.COUNCIL PRESENTATIONS O.ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Agenda Item E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:15 p.m., Monday,November 1, 2010 Council Chambers, City Hall A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:15p.m.by Mayor Rossbach. B. ROLL CALL Will Rossbach, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present James Llanas, Councilmember Present John Nephew, Councilmember Present C.APPROVAL OF AGENDA Councilmember Llanasmoved to approve the agenda as submitted. Seconded by CouncilmemberKoppen. Ayes – All The motion passed. D.UNFINISHED BUSINESS 1.MCC Fund : Discuss Financial Goals for 2011 and 2012 a.Assistant City Manager, Public Works Director, Chuck Ahl gave the report and answered questions of the council. b.Park and Recreation Director, DuWayne Konewko addressed and answered questions of the council. c. City Manager, James Antonen addressed the council. 2.General Fund: Discuss Final Budget Goals and Reductions to 5.0% Levy Increase a.Finance Manager, Gail Bauman gave the report and answered questions of the council. b.Assistant City Manager, Public Works Director, Chuck Ahl addressed the council. c. City Manager, James Antonen addressed the council. 3.Taste of Maplewood:Discuss 2010 Expenses and Proposal for 2011 Event a.City Clerk, Director Citizen Services, Karen Guilfoile gave the report and answered questions of the council. 4.Maplewood Monthly: Discuss 2011 Production Plans a.City Clerk, Director Citizen Services, Karen Guilfoile gave the report and answered questions of the council. b.Assistant City Manager, Chuck Ahl addressed the council. November 1, 2010 1 City Council Manager Workshop Minutes PacketPageNumber3of254 5.2011 Budget: Proposed Rate Increases for Sanitary Sewer; EUF; Recycling; Water Surcharge, Recreation Programs a.Assistant City Manager, Public Works Director, Chuck Ahl gave a briefreport and answered questions of the council. 6.Final 2 Human Rights Commission Candidate Interviews Councilmember Nephew excused himself from the interview process. The following two candidates were the last two individuals to be interviewed by the council for the Human Rights Commission: 1.Lynne Croes, Maplewood, addressed the council. 2.James (Jim) Meehan, Maplewood, addressed the council. E.NEW BUSINESS None. F. ADJOURNMENT Mayor Rossbachadjournedthe meeting at 7:00p.m. November 1, 2010 2 City Council Manager Workshop Minutes PacketPageNumber4of254 Agenda Item E2 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:15 p.m., Monday,November 8, 2010 Council Chambers, City Hall A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:17 p.m.by Mayor Rossbach. B. ROLL CALL Will Rossbach, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present James Llanas, Councilmember Present John Nephew, Councilmember Present C.APPROVAL OF AGENDA Councilmember Nephewmoved to approve the agenda as submitted. Seconded by CouncilmemberKoppen. Ayes – All The motion passed. D.UNFINISHED BUSINESS None. E.NEW BUSINESS 1.Fire Station Feasibility Study Discussion a.Maplewood Fire Chief, Steve Lukin gave the presentationand answered questions of the council. 2.Discussion on Even Year Elections a.City Clerk, Director of Citizen Services, Karen Guilfoile gave the report and answered questions of the council. F. ADJOURNMENT Mayor Rossbachadjourned the meetingat 6:57 p.m. November 8, 2010 1 City Council Manager Workshop Minutes PacketPageNumber5of254 Agenda Item E3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday,November 8, 2010 Council Chambers, City Hall Meeting No.23-10 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:06 p.m.by Mayor Rossbach. B.PLEDGE OF ALLEGIANCE C. ROLL CALL Will Rossbach, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present James Llanas, Councilmember Present John Nephew, Councilmember Present D. APPROVAL OFAGENDA The following items were added to the agenda by the council. N1.St. Jerome’s Third Graders – Councilmember Juenemann N2.Citizen’s Forum –CouncilmemberKoppen Councilmember Nephewmoved to approve the agendaas amended. Seconded by Councilmember Koppen. Ayes – All The motion passed. Friendly amendment to add N3. Reminder of the November 15, 2010, council workshop meeting. The amendment was approved by Councilmembers Nephew and Koppen. E. APPROVAL OF MINUTES 1.Approval of October25, 2010, City Council Workshop Minutes Councilmember Juenemannmoved toapprove the October 25, 2010, City Council Workshop Minutes as submitted. Seconded by CouncilmemberLlanas. Ayes – Mayor Rossbach, Councilmembers Juenemann, Koppen and Llanas, Abstention – Councilmember Nephew November 8, 2010 PacketPageNumber6of254 1 City Council MeetingMinutes The motion passed. 2.Approval of October 25, 2010, City Council Meeting Minutes Councilmember Nephewmoved toapprove the October 25, 2010, City Council Meeting Minutes as submitted. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1.Swearing In Ceremony for New Firefighter Alex Onsomu a.Maplewood Fire Chief, Steve Lukin introduced firefighter, Alex Onsomu. b.City Clerk, Director Citizen Services, Karen Guilfoile administered the Oath of Office to Alex Onsomu. 2.Appointments to Human Rights Commission a.City Clerk, Director Citizen Services, Karen Guilfoile gave the report. Councilmember Juenemann moved to approve the appointments tothe Human Rights Commission. RESOLUTION10-11-484 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have submitted applications and have interviewed with the Maplewood City Council, to serve on the Maplewood Area Human RightsCommission: - William Joanis with aterm to expire on May 1, 2014 - Lauri Simon with aterm to expire on May 1, 2014 - Jon Brandt with aterm to expire on May 1, 2014 - Jeffrey Kringle with aterm to expire on May 1, 2013 - Charlotte Winnenwith aterm to expire on May 1, 2013 - Arianne Maxwell with aterm to expire on May 1, 2012 - Marie Ridgewaywith aterm to expire on May 1, 2012 Seconded by Councilmember Koppen. Ayes – Mayor Rossbach, Councilmembers Juenemann, Koppenand Llanas, Abstention – Councilmember Nephew The motion passed. November 8, 2010 PacketPageNumber7of254 2 City Council MeetingMinutes G. CONSENT AGENDA 1.Councilmember Juenemannmoved to approve items 1-7. Seconded by CouncilmemberNephew. Ayes – All The motion passed. 1. Approval of Claims CouncilmemberJuenemannmoved Approval of Claims. ACCOUNTS PAYABLE: $ 1,123,051.34Checks #82571thru #82674 Dated 10/26/10 thru 11/2/10 $ 144,812.45Disbursements via debits to checking account Dated 10/25/10 thru 10/29/10 $ 320,837.04Disbursements via debits to checking account Dated 10/18/10 thru 10/22/10 __________________ $ 1,588,700.83Total Accounts Payable PAYROLL $ 505,766.10Payroll Checks and Direct Deposits dated 10/29/10 $ 685.00Payroll Deduction check #1009591 Dated 10/29/10 ___________________ $ 506,451.10Total Payroll GRAND TOTAL $ 2,095,151.93 Seconded by Councilmember Nephew. Ayes – All The motion passed. 2.Approve Resolution Ordering Assessment Hearing on November 22, 2010, for Markham Pond Retaining Wall, Project 05-18 Councilmember Juenemannmoved toapprove the resolution ordering the assessment hearing on November 22, 2010, for Markham Pond Retaining Wall, City Project 05-18. RESOLUTION 10-11-485 ORDERING ASSESSMENT ROLL HEARING WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared an assessment roll for the Markham Pond Retaining Wall, City Project 05-18, andthe said assessment roll is on file in the office of the city engineer. November 8, 2010 PacketPageNumber8of254 3 City Council MeetingMinutes NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.A hearing shall be held on the 22ndday of November2010, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2.The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. 3.The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. th Approved this 8day of November, 2010. Seconded by CouncilmemberNephew. Ayes – All The motion passed. 3.Approval of Lawful Gambling License for Merrick Inc. at The Dog House Bar & Grill CouncilmemberJuenemannmoved toapprove the lawful gambling license for Merrick Inc. at The Dog House Bar & Grill. RESOLUTION 10-11-483 BE ITHEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premise license for lawful gambling is approved for Merrick Inc. to operate at The Dog House Bar & Grill, located at 2029 Woodlynn Avenue E., Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Departmentof Gaming approve said license application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by CouncilmemberNephew. Ayes – All The motion passed. 4.Consider Approval of 2011 SCORE Funding Grant Application Councilmember Juenemannmoved toapprove the 2011 SCORE Funding Grant application in the amount of $77,638. Seconded by CouncilmemberNephew. Ayes – All The motion passed. November 8, 2010 PacketPageNumber9of254 4 City Council MeetingMinutes 5.Transfer MnDOT State Aid from Project Funds to Debt Service CouncilmemberJuenemannmoved toapprove the transfers for project numbers 06-16 Desoto Skillman, 07-01 Brookview and 07-14 Ferndale/Geranium and authorize the Finance Manager to make the appropriate budget adjustments. Seconded by CouncilmemberNephew. Ayes – All The motion passed. 6.Approve Park Naming of Legacy Tot Lot CouncilmemberJuenemann moved toapprove changing the name of the Legacy Tot Lot to Legacy Pines Park. Seconded by CouncilmemberNephew. Ayes – All The motion passed. 7.Approval of Budget Adjustments and Transfer for the 2009 and 2010 Taste of Maplewood Councilmember Juenemannmoved toapprove (1) a transfer of $65,130.01 from the General Fund to the Taste of Maplewood Fundfor the event for 209 and 2010, and (2) to make the appropriate budget changes. Seconded by CouncilmemberNephew. Ayes – All The motion passed. H. PUBLIC HEARING None. I.UNFINISHED BUSINESS 1.Review of Recycling Contract Between the City of Maplewood and Tennis Sanitation, LLC a.Environmental Planner, Shann Finwall gave the report and answered questions of the council. 1.Willie Tennis, Tennis Sanitation addressed the council. 2.Greg Tennis,Tennis Sanitation addressed the council. Councilmember Koppenmoved toapprove the recycling contract between the City of Maplewood and Tennis Sanitation, LLC. This contract is for city-wide recycling collection from single and multiple family dwellings. The Contract period is three years, beginning January 1, 2011, through December 31, 2013. Seconded by CouncilmemberNephew. Ayes – All November 8, 2010 PacketPageNumber10of254 5 City Council MeetingMinutes The motion passed. 2.Domestic Partnership Ordinance (Second Reading) a.City Attorney, Alan Kantrud gave a brief update and answered questions of the council. Councilmember Juenemannmoved toapprove the (second reading) of the Domestic Partnership Ordinance. ORDINANCE NO. 909 2010 AN ORDINANCE AMENDING THE MAPLEWOODCITY CODE CONCERNING DOMESTIC PARTNERS THE CITY OF MAPLEWOODORDAINS: Section 1. Chapter xof the MaplewoodCity Code is amended by adding Section ___to provide as follows: xx.01 Purpose. The City of Maplewoodauthorizes and establishes a voluntary program of registration of domestic partners. The domestic partnership registry is a means by which unmarried, committed couples who reside or work in Maplewoodand who share a life and home together may document their relationship. Maplewood’s Domestic Partnership Ordinance is a City Ordinance and does not create rights, privileges, or responsibilities that are available to married couplesunder state or federal law. DISCLAIMER: The City of Maplewood cannot provide legal advice concerning domestic partnerships. Applicants and registrants may wish to consult with an attorney for such advice including but not limited to: wills, medical matters, finances and powers of attorney (including durable powers of attorney and health care directives), children and dependents, medical, health care and employment benefits. xx.02 Definitions. The following words and phrases used in this Ordinancehave the meanings given in this Section. Domestic Partners. Any two adults who meet all the following: 1. Are not related by blood closer than permitted under marriage laws of the state. 2. Are not married. 3. Are competent to enter into a contract. 4. Are jointly responsible to each other for the necessities of life. 5. Are committed to one another to the same extent as married persons are to each other. 6. Do not have any other domestic partner(s). 7. Are both at least 18 years of age. 8. At least one of whom resides in Maplewoodor is employed in Maplewood. Domestic Partnership. The term “domestic partnership” shall include, upon production of valid, government-issued documentation, in addition to domestic partnerships registered with the City of Maplewood, and regardless of whether partners in either circumstancehave sought further registration with the City of Maplewood: A. Any persons who have a currently-registered domestic partnership with a governmental body pursuant to state, local or other law authorizing such registration. The term domestic partnership November 8, 2010 PacketPageNumber11of254 6 City Council MeetingMinutes shall be construed liberally to include unions, regardless of title, in which two individuals are committed to one anotherand wish to have their relationship memorialized. B. Marriages that would be legally recognized as a contract of lawful marriage in another local, state or foreign jurisdiction, but for the operation of Minnesota law, e.g., same-sex marriages in States that recognize and/or authorize them by law. xx.03 Registration of Domestic Partnerships. A. The City Clerk shall accept an application in a form provided by the City to register domestic partners who state in such application that they meet the definition of domestic partners. B. The City Clerk shall charge an application fee for the registration of domestic partners and shall charge a fee for providing certified copies of registrations, amendments, or notices of termination. The fees required by this Section shall be established by the City Council by Resolution and reviewed from time to time as required. C. Upon payment of the application fee and receipt of the application, the City Clerk shallcheck the same for completeness andprovide each domestic partner with a registration certificate. The registration certificate shall not be issued prior to the third working day after the date of the application. D. This application and certificate may be used as evidence of the existence of a domestic partner relationship. E. The City Clerk shall keep a record of all registrations of domestic partnership, amendments to registrations and notices of termination. The records shall be maintained so that amendments and notices of termination are filed with the registration of domestic partnership to which they pertain. F. The application and amendments thereto, the registration certificate, and termination notices shall constitute government data and will be subject to disclosure pursuant to the terms of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. xx.04 Amendments . The City Clerk may accept amendments for filing from persons who have domestic partnership registrations on file, except amendments attempting to replace one of the registered partners with another individual. xx.05 Termination of Domestic Partnership. Domestic partnership registration terminates when the earliest of the following occurs: 1.One of the partners dies; or 2.Forty-five days after one partner: a)sends the other partner written notice, on a form provided by the City, that they areterminating the partnership; andb) files the notice of termination and an affidavit of service of the notice on the other partner with the City Clerk. Section 2. Chapter xxof the MaplewoodCity Code is amended by adding Section xxto provide as follows: xx.01 Homestead designation. Eligibility for the designation of property as a homestead, the application process and the verification process are setforth in State Statutes. In administering the state homestead statutes the City will not impose any additional requirements on domestic partners. November 8, 2010 PacketPageNumber12of254 7 City Council MeetingMinutes xx.02 Fees . If the City offers a “family fee,” family membership or family registrationrate for memberships, tickets or other offerings, domestic partners are entitled to the same family fee, family membership or family registration. Section 3. Section xx of the Maplewood Personnel Policiesis amended to provide as follows: Purpose. Subd. 3 Sick leave with pay may be granted to employees entitled thereto when the employee is unable to perform scheduled work duties due to illness/disability, the necessity for medical, dental or chiropractic care, childbirth or pregnancy disability, exposure to contagious disease where such exposure may endanger the health of others with whom the employee would come in contact in the course of performing work duties. Sick leave with pay may also be granted for a variety of other family and medical circumstances. The amount and conditions under which sick leave with pay may be used for such circumstances is provided in the family and medical leave policy adopted pursuant to Subsection xxx of this Code. Sick leave with pay may be granted for a maximum of five scheduled work days in the event of the death of an employee's spouse,domestic partner,father, mother or child, spouse's father, mother or child;or domestic partner’s father, mother or childand a maximum of three days in the event of the death of an employee's grandparent, grandchild, brother or sister. Section 4. This ordinance is effective upon passage and publication. Seconded by CouncilmemberNephew. Ayes – Mayor Rossbach, Councilmembers Juenemann, Llanasand Nephew Nay – Councilmember Koppen The motion passed. J.NEW BUSINESS 1.Consider Approval of Financing Plan and Exclusive Contract for Solar Panel Installation at Maplewood Community Center a.City Manager, James Antonengave the report and answered questions of the council. b.City Attorney, Alan Kantrud answered questions of the council. Michael Krause, Grant Writer, Kandiyohi, addressed and answered questions of the council. Councilmember Nephew moved to direct staff to review and finalize the necessary agreements and bring them back to the council for approval regarding the solar panel installation at the Maplewood Community Center. Seconded by CouncilmemberKoppen. Ayes – All The motion passed. 2.Approve Resolution Adopting 2011 Assessment Rates, Public Works Permit Fees, and Park Availability Charges a.City Engineer, Deputy Public Works Director, Michael Thompson gavea brief report and answered questions of the council. CouncilmemberJuenemannmoved toapprove the resolution adopting 2011 assessment rates, public works permit fees and park availability charges. November 8, 2010 PacketPageNumber13of254 8 City Council MeetingMinutes RESOLUTION 10-11-486 ADOPTION OF THE 2011 ASSESSMENT RATES, PUBLIC WORKS PERMIT FEES, AND PARK AVAILABILITY CHARGES WHEREAS, the City of Maplewood has established assessment rates, permit fees, and park availability charges, and WHEREAS, city staff has reviewed the assessment rates, permit fees, and park availability charges. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1.The proposedassessment and improvement rates shall become effective beginning January 1,2011. 2.The updated public works fees are approved for all related permit applications received on or after January 1, 2011. 3.The updated park availability chargeshall become effective beginning January 1,2011. 4.Therates shown will be reviewed by staff on an annual basis with recommendations for revision brought to the city council for consideration. Seconded by Councilmember Ayes – All The motion passed. K.VISITOR PRESENTATIONS 1.Dave Schelling, Maplewood. Mr. Schelling voiced his concern regarding the closed session workshop meetings and asked whythe residentsdon’t have an attorney to represent the “people” at the council meetings. Mr. Schelling also discussed things such as taxes, foreclosures and peoplelosing their homes due tothe economy. 2.Bob Zick, North St. Paul, addressed the council.Mr. Zick discussed the budget for the th Taste of Maplewood,the cancellation of the fireworks on the 4of July, and the recent election process on November 2, 2010. L.AWARD OF BIDS 1.Award of Bid for Community Center Auxiliary Catering Intoxicating Liquor Licenses a.City Clerk, Director Citizen Services, Karen Guilfoile gave a brief report. 1.David Jenkins, Hospitality Catering Corporation,addressed the council. 2.Dan Nelson, Dan Good Catering, addressed the council. 3.Jim Pru, President, Gerald Incorporation, Jimmy’s Food and Drink, addressed the council. Councilmember Nephewmoved tocontract with the Hospitality Catering Corporation and Gerald, Inc. for the Auxiliary Cater Intoxicating Liquor License and BeverageService for the Maplewood Community Center Banquet Event Center for a three year duration beginning January 1, 2011, and running through December 31, 2013and set the fee for the liquor license at $2,500 for 2011. Thefee will be reviewed for 2012 and 2013. November 8, 2010 PacketPageNumber14of254 9 City Council MeetingMinutes Seconded by CouncilmemberKoppen. Ayes – All The motion passed. 2.Approval of Bid for Restoration at Beaver Creek Preserve a.Park and Recreation Director, DuWayne Konewko gave the report. Councilmember Juenemannmoved toapprove the bid from Applied Ecological Services for $49,811 for natural resources restoration at Beaver Creek Neighborhood Preserve. And recommend staff apply for a RWMWD cost share grant for restoration at Beaver Creek Preserve. Seconded by CouncilmemberKoppen. Ayes – All The motion passed. M.ADMINISTRATIVE PRESENTATIONS None. N.COUNCIL PRESENTATIONS St. Jerome’s third grade class 1.– Councilmember Juenemann Councilmember Juenemann thanked the third graders and staff from St. Jerome’s school that came to visit the Maplewood City Hall building for a tour.Thechildren were inquisitive, well behaved and a joy to have visit. Citizen’s Forum 2.– Councilmember Koppen Councilmember Koppen gave some of the highlights of the Citizen’s Forum from Saturday, November 6, 2010. He stated a resident asked about a ballot board from the November 2, 2010, election. City Clerk, Karen Guilfoile described the ballot and election process. Councilmember Koppen stated a resident asked about leaf removal for those who don’t have a compost pile.He also asked if applications for the Maplewood Historical Society and the Friends of Maplewood areavailable on the city websitefor those who want to apply. Council workshop November 15, 2010 3. – Councilmember Nephew Councilmember Nephew reminded people of theworkshop November 15, 2010, at 5:15 p.m. for the council to discuss the Collection System Analysis Process. He statedthat public testimony will not be received at this meeting. O.ADJOURNMENT Mayor Rossbachadjourned the meeting at 9:14p.m. November 8, 2010 PacketPageNumber15of254 10 City Council MeetingMinutes THIS PAGE IS INTENTIONALLY LEFT BLANK PacketPageNumber16of254 G-1 AGENDA NO. AGENDA REPORT TO:City Council Finance Manager FROM: RE:APPROVAL OF CLAIMS November 15, 2010 DATE: Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 77,272.23Checks # 82675 thru # 82736 dated 11/2/10 thru 11/9/10 $ 336,942.76Disbursements via debits to checking account dated 11/1/10 thru 11/5/10 $ 102,292.08Checks # 82737 thru # 82959 dated 11/8/10 thru 11/16/10 $ 150,542.27Disbursements via debits to checking account dated 11/8/10 thru 11/12/10 $ 667,049.34Total Accounts Payable PAYROLL $ 499,061.33Payroll Checks and Direct Deposits dated 11/12/10 $ 2,392.75Payroll Deduction check # 1009658 thru # 1009640 dated 11/12/10 $ 501,454.08Total Payroll $ 1,168,503.42GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. sb attachments S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 11-8-10 and 11-15-10.xlsx PacketPageNumber17of254 Check RegisterCity of Maplewood 11/04/2010 CheckDateVendorDescriptionAmount 82675 11/02/201000001ONE TIME VENDORREIMB M WINTER - DRIVEWAY759.00 82676 11/09/201000585GOPHER STATE ONE-CALLNET BILLABLE TICKETS - OCT700.50 82677 11/09/201001337RAMSEY COUNTY-PROP REC & REVABSTRACT RECORDING FEE46.00 82678 11/09/201001360REINHART FOODSERVICEMDSE FOR RESALE279.36 82679 11/09/201001190XCEL ENERGYELECTRIC UTILITY13,154.84 () 11/09/201001190XCEL ENERGYELECTRIC UTILITY1,071.97 () 11/09/201001190XCEL ENERGYELECTRIC UTILITY153.84 82680 11/09/201001798YOCUM OIL CO.CONTRACT DIESEL FUEL & ADDITIVE-OCT7,222.22 82681 11/09/2010005041ST LINE/LEEWES VENTURES LLCMDSE FOR RESALE250.75 82682 11/09/201004562AFFORDABLE FOOT CAREFOOT CARE CLINIC SRVS234.00 () 11/09/201004562AFFORDABLE FOOT CAREFOOT CARE CLINIC SRVS208.00 () 11/09/201004562AFFORDABLE FOOT CAREFOOT CARE CLINIC SRVS208.00 () 11/09/201004562AFFORDABLE FOOT CAREFOOT CARE CLINIC SRVS156.00 () 11/09/201004562AFFORDABLE FOOT CAREFOOT CARE CLINIC SRVS78.00 82683 11/09/201000111ANIMAL CONTROL SERVICESBOARDING & DESTRUCTION FEES775.04 82684 11/09/201003744ANTHONY BARILLA, JRREFEREE 1ST HALF VOLLEYBALL600.00 82685 11/09/201004419LOUISE A. BEAMANREFEREE 1ST HALF VOLLEYBALL120.00 82686 11/09/201004508BETWEEN THE LINESFINAL SUMMER & FALL SOFTBALL UMPIRES2,000.00 82687 11/09/201001869DALE BOETTCHERREFEREE 1ST HALF VOLLEYBALL96.00 82688 11/09/201000202JOHN BOHLSECURITY OFFICER SEPT 25 MCC EVENT262.50 82689 11/09/201001865DON BOWMANASSIGNMENTS 1ST HALF VOLLEYBALL500.50 82690 11/09/201000223BRODIN STUDIOS, INC.RETIREMENT PLAQUE (CABOT WELCHLIN)240.00 82691 11/09/201001871KENNETH COOPERREFEREE 1ST HALF VOLLEYBALL120.00 82692 11/09/201004787RICHARD ERICKSONTEDDY BEAR BAND JAN 22 MCC900.00 82693 11/09/201000003ESCROW REFUNDESCROW REL J HUGHES 1494 GRANDVIEW1,250.00 82694 11/09/201001401FIRST STUDENT INCDAY CAMP BUS FEE - PINZ OAKDALE185.00 82695 11/09/201004427FIRST-SHREDSHRED ITEMS35.00 82696 11/09/201003538PATRICK JAMES HUBBARDREFEREE 1ST HALF VOLLEYBALL528.00 82697 11/09/201004306INSTANT WHIP-MINNEAPOLIS, INC.MDSE FOR RESALE189.97 82698 11/09/201004781DAVE MATTSONREFEREE 1ST HALF VOLLEYBALL432.00 82699 11/09/201004193MIDAMERICA AUCTIONSFORFEITED VEHICLE STORAGE - OCT2,250.00 82700 11/09/201004012MIKE MILLERREFEREE 1ST HALF VOLLEYBALL288.00 82701 11/09/201001085MN LIFE INSURANCEMONTHLY PREMIUM - NOVEMBER3,735.90 82702 11/09/201001126MN NCPERS LIFE INSURANCEMONTHLY PREMIUM - NOVEMBER448.00 82703 11/09/201000001ONE TIME VENDORREIMB G HANGGI - DRIVEWAY1,146.67 82704 11/09/201000001ONE TIME VENDORREIMB DENTAL HEALTH - IRRIGATION REPAIR905.00 82705 11/09/201000001ONE TIME VENDORS SNYDER SMALL CLAIM - DRIVEWAY285.00 82706 11/09/201000001ONE TIME VENDORREFUND M DONAHUE - TREE REBATE200.00 82707 11/09/201000001ONE TIME VENDORREFUND J TRAVER - TREE REBATE184.96 82708 11/09/201000001ONE TIME VENDORREFUND D NELMARK - TREE REBATE102.00 82709 11/09/201000001ONE TIME VENDORREFUND J COLWELL - TREE REBATE100.00 82710 11/09/201000001ONE TIME VENDORREFUND LINDHOLM - TREE REBATE100.00 82711 11/09/201000001ONE TIME VENDORREFUND P POESCHL - TREE REBATE100.00 82712 11/09/201000001ONE TIME VENDORREFUND M HARTMAN - TREE REBATE62.99 82713 11/09/201000001ONE TIME VENDORREIMB R JOHNSON - WALL23.53 82714 11/09/201000001ONE TIME VENDORREFUND J KOTULA - TREE REBATE7.50 82715 11/09/201001863ROGER PACKERREFEREE 1ST HALF VOLLEYBALL504.00 82716 11/09/201004265MARIA PIRELAZUMBA INSTRUCTION585.00 82717 11/09/201004177KEITH POKELAREFEREE 1ST HALF VOLLEYBALL144.00 82718 11/09/201001340REGIONS HOSPITALMEDICAL SUPPLIES152.24 82719 11/09/201003446RICK JOHNSON DEER & BEAVER INCDEER PICKUP - OCT300.00 82720 11/09/201004785STANLEY ROBERTSREFEREE 1ST HALF VOLLEYBALL72.00 82721 11/09/201004528SARA ROSSZUMBA INSTRUCTION - OCT89.50 () 11/09/201004528SARA ROSSZUMBA INSTRUCTION - SEPT78.00 82722 11/09/201003073SANDERS WACKER BERGLY INCTROUTBROOK TRAIL PROF SRVS SEPT1,227.50 82723 11/09/201001463SISTER ROSALIND GEFREMCC MASSAGES - SEPT1,221.00 82724 11/09/201000198ST PAUL REGIONAL WATER SRVSWATER UTILITY1,519.58 82725 11/09/201001836CITY OF ST PAULRECORD MGMT SOFTWARE FEE - NOV3,798.00 () 11/09/201001836CITY OF ST PAULUSE OF FORCE INSTRUCTORS COURSE2,550.00 82726 11/09/201001915NANCY STEFFENREFEREE 1ST HALF VOLLEYBALL432.00 82727 11/09/201001550SUMMIT INSPECTIONSELECTRICAL INSPECTIONS - OCT2,594.80 82728 11/09/201004055JAMES TAYLORREIMB FOR PARKING & MILEAGE 8/9-23191.85 82729 11/09/201004192TRANS-MEDICEMS BILLING - OCT3,270.00 82730 11/09/201000529UNION SECURITY INSURANCE COLTD PLAN 4043120-2 - NOVEMBER2,837.84 () 11/09/201000529UNION SECURITY INSURANCE COSTD PLAN 4043120-1 - NOVEMBER2,003.97 82731 11/09/201004357UNIVERSAL HOSPITAL SRVS, INC.EMS EQUIP MAINT513.00 82732 11/09/201004501UNIVERSAL RECYCLING TECH, LLCE-WASTE RECYCLING FALL CLEAN UP3,810.28 82733 11/09/201002464US BANKPAYING AGENT FEES215.63 82734 11/09/201004577SANDRA JEAN WEBERREFEREE 1ST HALF VOLLEYBALL144.00 82735 11/09/201004423KRISTIE WOELFELREFEREE 1ST HALF VOLLEYBALL72.00 82736 11/09/201004199YOUTH SERVICE BUREAU, INC.JUVENILE REFERRAL SRVS - 4TH QTR6,250.00 62Checks in this report. Total:77,272.23 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 11-8-10 and 11-15-10.xlsx PacketPageNumber18of254 CITY OF MAPLEWOOD Disbursements via Debits to Checking account TransmittedSettlement DateDatePayeeDescriptionAmount 10/29/1011/01/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)13,742.50 10/29/1011/01/10US Bank Merchant ServicesCredit Card Billing Fee2,899.70 10/29/1011/01/10US TreasurerFederal Payroll Tax (FICA)101,717.91 10/29/1011/01/10PERAPERA86,103.05 11/01/1011/02/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)35,044.95 10/29/1011/02/10ICMA (Vantagepointe)Deferred Compensation3,705.15 10/29/1011/02/10Labor UnionsUnion Dues5,632.62 10/29/1011/02/10MN State TreasurerState Payroll Tax21,674.38 11/02/1011/03/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)21,225.75 11/03/1011/04/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)15,434.43 11/04/1011/05/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)27,989.04 11/04/1011/05/10MN Dept of Natural ResourcesDNR electronic licenses256.00 10/29/1011/05/10Optum HealthDCRP & Flex plan payments1,517.28 TOTAL336,942.76 *Detailed listing of VISA purchases is attached. S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 11-8-10 and 11-15-10.xlsx PacketPageNumber19of254 Check Register City of Maplewood 11/10/2010 CheckDateVendorDescriptionAmount 8273711/08/201002464US BANKFUNDS FOR ATMS8,000.00 8273801936REIMB FOR MILEAGE & INT 10/15-11/572.91 11/16/2010CHAD BERGO 8273901973CAR WASHES - OCT60.00 11/16/2010ERICKSON OIL PRODUCTS INC 8274001337MULCH FOR RAINGARDENS555.75 11/16/2010RAMSEY COUNTY-PROP REC & REV 01337MULCH FOR SHRUB AREA SPOON LAKE342.00 11/16/2010RAMSEY COUNTY-PROP REC & REV 8274104544PROJ 07-26 RAINGARDEN RESTORATION700.00 11/16/2010C. MOGREN INC. 8274200240APPLICANT BACKGROUND CHECKS60.22 11/16/2010C.S.C. CREDIT SERVICES 8274304549ZUMBA INSTRUCTION - OCT96.00 11/16/2010JAN ALICE CAMPBELL 8274411/16/201000420DOWNTOWNER DETAIL CENTERVEHICLE CLEANING & DETAILING301.28 8274511/16/201004525JULIE R FRANTZETIQUETTE INSTRUCTION151.00 8274611/16/201002958GOODPOINTE TECHNOLOGY INCCONSULTING AGREEMENT3,920.00 8274711/16/201003597MARY JO HOFMEISTERREIMB FOR MILEAGE 9/29 - 11/213.25 11/16/201003597MARY JO HOFMEISTERREIMB FOR MILEAGE 9/3 - 9/2113.25 8274811/16/201003934LISA KROLLREIMB FOR MILEAGE 10/4 - 11/423.00 8274911/16/201000393DEPT OF LABOR & INDUSTRYMONTHLY SURTAX - OCT 102791230353,415.05 8275011/16/201004788LANDMARK ENVIRONMENTAL, LLCEPA GRANT APPLICATION-GLADSTONE2,000.00 8275111/16/201000932MAPLEWOOD BAKERYRETIREMENT CAKE CAROL JAGOE53.10 8275211/16/201004511HEATHER MATTSONPROG INSTRUCTION-LOSE2WIN DEMO147.40 8275311/16/201004790MAYER ARTS, INC.DANCE INSTRUCTION1,878.00 8275411/16/201002617ALESIA METRYREIMB FOR TENNIS SHOES 11/369.99 8275511/16/201000997MIDWEST CHILDREN'S RESOURCE CTDVD CN:100198696.32 8275611/16/201003789MICHAEL NYEREIMB FOR LODGING 10/12 - 10/1495.01 8275711/16/201000001ONE TIME VENDORREFUND RICE HP BENEFIT220.00 8275811/16/201000001ONE TIME VENDORREFUND KIESER - TREE REBATE93.08 8275911/16/201000001ONE TIME VENDORREFUND J LAMONICA - TREE REBATE90.00 8276011/16/201000001ONE TIME VENDORREFUND J GERTEN - TREE REBATE62.50 8276111/16/201000001ONE TIME VENDORREFUND A HESS CLASS CANCELLED62.00 8276211/16/201000001ONE TIME VENDORREFUND D YARBROUGH UCARE BENEFIT40.00 8276311/16/201000001ONE TIME VENDORREFUND R RINEHART HP BENEFIT40.00 8276411/16/201000001ONE TIME VENDORREFUND G ROWAN EVENT CANCELLED30.00 8276511/16/201000001ONE TIME VENDORREFUND C GRAVES CANCELLED ZUMBA30.00 11/16/2010ONE TIME VENDOR 8276600001REFUND B DRINKWINE EVENT CANCELED22.00 11/16/2010ONE TIME VENDOR 8276700001REFUND G WESSELS HP BENEFIT20.00 8276811/16/201000001ONE TIME VENDORREFUND T SHIMELIS HP BENEFIT20.00 8276911/16/201000001ONE TIME VENDORREFUND F BYE UCARE BENEFIT20.00 8277011/16/201000001ONE TIME VENDORREFUND S CARDINAL CHANGE CLASS10.00 8277111/16/201004581ORION SYSTEMS/NETWORKSAUDIO RECORDING SYS 10/10 - 11/10150.00 8277211/16/201001284POSTMASTERMAILING CITY NEWS - DEC4,500.00 8277311/16/201001836CITY OF ST PAULRADIO SHOP SERVICES - SEPT2,817.77 11/16/201001836CITY OF ST PAULPRINTING SERVICES2,665.72 11/16/201001836CITY OF ST PAULSPEICAL PAPER FOR BROCHURES62.84 8277411/16/201001574T.A. SCHIFSKY & SONS, INCBASE & ASPHALT FOR MCC TRAIL6,204.42 11/16/2010T.A. SCHIFSKY & SONS, INC 01574BITUMINOUS MATERIALS - STREET1,048.66 11/16/2010TENNIS WEST/FINLEY BROS. INC. 8277504358TENNIS COURT RESURFACE-MAPLECREST15,960.00 11/16/2010WEST GOVERNMENT SERVICES 8277604402CLEAR CHARGES - OCT254.10 11/16/2010FRAN AHRENS 8277704589ELECTION JUDGE300.63 11/16/2010JOSEPHINE ALBU 8277804590ELECTION JUDGE164.19 11/16/2010VERLE ALBU 8277904591ELECTION JUDGE161.88 8278011/16/201004592BEVERLY ANDERSONELECTION JUDGE18.50 8278111/16/201004593ELSIE ANDERSONELECTION JUDGE420.00 8278211/16/201004594SUZANNE ANDERSONELECTION JUDGE357.00 8278311/16/201004595VIVIAN ANDERSONELECTION JUDGE300.63 8278411/16/201004596AHSAN ANSARIELECTION JUDGE300.63 8278511/16/201004597CAROLE ARNOLDELECTION JUDGE157.25 8278611/16/201004598MARLIS BARRETTELECTION JUDGE157.25 8278711/16/201004599JOAN BARTELTELECTION JUDGE309.88 8278811/16/201004600DAVID BEDORELECTION JUDGE314.50 8278911/16/201004601JEANETTE BEHRELECTION JUDGE161.88 8279011/16/201004555JAIME BELLANDELECTION JUDGE138.75 8279111/16/201004602ROBERT BERRYELECTION JUDGE378.00 8279211/16/201004603ALBERT BORTZELECTION JUDGE286.75 8279311/16/201004604JEANNE BORTZELECTION JUDGE346.50 8279411/16/201004605BERNICE BUNKOWSKEELECTION JUDGE157.25 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 11-8-10 and 11-15-10.xlsx PacketPageNumber20of254 8279511/16/201004606ANN CLELANDELECTION JUDGE226.63 8279604607ELECTION JUDGE314.50 11/16/2010EDWARD COMBE 8279711/16/201004608THOMAS CONNELLYELECTION JUDGE305.25 8279811/16/201004609COLLEEN CONNOLLYELECTION JUDGE18.50 8279911/16/201004610INDIA D'ARCIOELECTION JUDGE166.50 8280011/16/201004611EDWARD DEEGELECTION JUDGE21.00 8280111/16/201004557FRED DEMKOELECTION JUDGE78.63 8280211/16/201004612PHIL DEZELARELECTION JUDGE314.50 8280311/16/201004613HELEN JEAN DICKSONELECTION JUDGE87.88 8280411/16/201004614DIANE DROEGERELECTION JUDGE438.00 11/16/2010FRED DUCHARME 8280504615ELECTION JUDGE438.00 8280611/16/201004616AUDREY DUELLMANELECTION JUDGE438.00 8280711/16/201004617CAROLYN EICKHOFFELECTION JUDGE378.00 8280811/16/201004618ELIZABETH ERICKSONELECTION JUDGE438.00 8280911/16/201004619ERIC ERICKSONELECTION JUDGE222.00 8281011/16/201004620SUE ERICKSONELECTION JUDGE92.50 8281111/16/201004621CAROL EVANSELECTION JUDGE268.25 8281211/16/201004622ROBYN FELDELECTION JUDGE18.50 8281311/16/201004623JEAN FERNHOLZELECTION JUDGE302.94 8281411/16/201004624LORRAINE FISCHERELECTION JUDGE324.75 8281511/16/201004625MARY FISCHERELECTION JUDGE299.25 8281611/16/201004626PETER FISCHERELECTION JUDGE432.00 8281711/16/201004627DELORES FITZGERALDELECTION JUDGE226.63 8281811/16/201004628ANNE FOSBURGHELECTION JUDGE343.88 8281911/16/201004629CYNTHIA FOWLERELECTION JUDGE296.00 8282011/16/201004631JAMES FRANZENELECTION JUDGE120.25 8282111/16/201004632MARY JO FREERELECTION JUDGE180.38 8282211/16/201004633CHARLENE FRIEDLEINELECTION JUDGE303.00 8282311/16/201004634RICHARD FRIEDLEINELECTION JUDGE426.00 8282411/16/201004635MARY KATHERINE FULLERELECTION JUDGE314.50 8282511/16/201004636PATRICIA GALLIGHERELECTION JUDGE134.13 8282611/16/201004641MARILYN GEBAUERELECTION JUDGE18.50 8282711/16/201004642VICTOR GEBAUERELECTION JUDGE215.50 ELECTION JUDGE296.00 8282811/16/201004643SISTER CLARICE GIERZAK 8282904789ELECTION JUDGE143.38 11/16/2010KRISTINE JOY GIPPLE 8283004644ELECTION JUDGE504.00 11/16/2010DIANE GOLASKI 8283104645ELECTION JUDGE357.56 11/16/2010JAMIE GUDKNECHT 8283204646ELECTION JUDGE99.44 11/16/2010JACLYNN GUNN 8283304647ELECTION JUDGE226.63 11/16/2010ROSIE GUTHRIE 8283404648ELECTION JUDGE161.88 11/16/2010MICHAEL HAFNER 8283504649ELECTION JUDGE298.31 11/16/2010JOAN HANSON 8283611/16/201004650BARBARA HARTELECTION JUDGE300.63 8283711/16/201004651GORDON HEININGERELECTION JUDGE166.50 8283811/16/201004652DARLENE HERBERELECTION JUDGE152.63 8283911/16/201004653CONSTANCE HINESELECTION JUDGE166.50 8284011/16/201004654GERALD HORGANELECTION JUDGE231.25 8284111/16/201004655JEANETTE HULETELECTION JUDGE203.50 8284211/16/201004656ROBERT HULETELECTION JUDGE152.63 8284311/16/201004657MILDRED IVERSENELECTION JUDGE92.50 8284411/16/201004658GWENDOLYN JEFFERSONELECTION JUDGE231.25 8284511/16/201004659ROBERT JENSENELECTION JUDGE231.25 8284611/16/201004660JUDITH JOHANNESSENELECTION JUDGE357.00 8284711/16/201004661KATHLEEN JOHANSENELECTION JUDGE300.63 8284811/16/201004662BARBARA JOHNSONELECTION JUDGE286.75 8284911/16/201004663MARY JOHNSONELECTION JUDGE18.50 8285011/16/201004558WARREN JOHNSONELECTION JUDGE143.38 8285111/16/201004664SHIRLEY JONESELECTION JUDGE300.63 8285211/16/201004665JOYCE JURMUELECTION JUDGE302.94 8285311/16/201004666HAROLD KIRCHOFFELECTION JUDGE111.00 8285411/16/201004667CAROL KNAUSSELECTION JUDGE291.38 8285511/16/201004668ROSEMARY KOCHELECTION JUDGE157.25 8285611/16/201004669DENNIS KRAMERELECTION JUDGE300.63 11/16/2010PATRICIA KRAMER 8285704670ELECTION JUDGE161.88 11/16/2010BRUCE KRAUSE 8285804671ELECTION JUDGE309.88 8285911/16/201004672MONA LOU KREKELBERGELECTION JUDGE393.75 11/16/2010CLEMENCE KWAPICK 8286004673ELECTION JUDGE101.75 11/16/2010JACKIE KWAPICK 8286104674ELECTION JUDGE226.63 8286211/16/201004675MARVELLA LACKNERELECTION JUDGE296.00 8286311/16/201004676CHARLOTTE LAMPEELECTION JUDGE309.88 8286411/16/201004677LORRAINE LAURENELECTION JUDGE92.50 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 11-8-10 and 11-15-10.xlsx PacketPageNumber21of254 8286504678ELECTION JUDGE222.00 11/16/2010FAYLENE LAVALLE 8286611/16/201004679DONNA LAWRENCEELECTION JUDGE298.31 8286711/16/201004680BARBARA LEITERELECTION JUDGE296.00 8286811/16/201004681ANN LEOELECTION JUDGE92.50 8286911/16/201004682PATI LEOELECTION JUDGE231.25 8287011/16/201004683CLAUDETTE LEONARDELECTION JUDGE300.63 8287111/16/201004684STEVE LINCOWSKIELECTION JUDGE362.25 8287204685ELECTION JUDGE235.88 11/16/2010VI LINCOWSKI 11/16/2010JACKIE LOCKWOOD 8287304686ELECTION JUDGE148.00 11/16/2010DARLENE LOIPERSBECK 8287404687ELECTION JUDGE166.50 8287511/16/201004689SHARI LOWE-ADAMSELECTION JUDGE145.69 8287611/16/201004691SHIRLEY LUTTRELLELECTION JUDGE366.00 8287711/16/201004692CAROLE LYNNEELECTION JUDGE166.50 8287811/16/201004693VALERIE MAHOWALDELECTION JUDGE309.88 8287911/16/201004694JOHN MANTHEYELECTION JUDGE420.00 8288011/16/201004695DELORES MARSHELECTION JUDGE272.88 8288111/16/201004696THOMAS MASKREYELECTION JUDGE210.44 8288211/16/201004697SHEILA MAUSTONELECTION JUDGE302.94 8288311/16/201004698JOHN MCCANNELECTION JUDGE166.50 8288411/16/201004699PEGGY MCCARTHYELECTION JUDGE272.88 8288511/16/201004700JUDY MCCAULEYELECTION JUDGE305.25 8288611/16/201004701GERALDINE MECHELKEELECTION JUDGE300.63 8288711/16/201004559MARY LOU MECHELKEELECTION JUDGE141.06 8288811/16/201004702CHARLOTTE MILLERELECTION JUDGE92.50 8288911/16/201004703JOYCE MORANELECTION JUDGE18.50 8289011/16/201004704BETTY MOTZELECTION JUDGE157.25 8289111/16/201004705DOLORES MUDEKELECTION JUDGE85.56 8289211/16/201004706LEO MUDEKELECTION JUDGE148.00 8289311/16/201004707JAMES MUELLERELECTION JUDGE159.56 8289411/16/201004708GERRY MURASKIELECTION JUDGE101.75 8289511/16/201004709THOMAS MYSTERELECTION JUDGE235.88 8289611/16/201004710JANET NETTLETONELECTION JUDGE231.25 8289711/16/201004711MARY NEWCOMBELECTION JUDGE438.00 ELECTION JUDGE300.63 8289811/16/201004712MIRANDA NICHOLS 8289904713ELECTION JUDGE305.25 11/16/2010LOUISE NIETERS 8290004714ELECTION JUDGE222.00 11/16/2010HELEN NISSEN 8290104715ELECTION JUDGE154.94 11/16/2010ANN NORBERG 8290204716ELECTION JUDGE231.25 11/16/2010DOUGLAS NOYES 8290304717ELECTION JUDGE396.00 11/16/2010D WILLIAM O'BRIEN 8290404718ELECTION JUDGE159.56 11/16/2010ANITA OLSON 8290504719ELECTION JUDGE138.75 11/16/2010LOIS OLSON 8290611/16/201004720NORMAN OLSONELECTION JUDGE302.94 8290711/16/201004721KATHRYN OSLUNDELECTION JUDGE148.00 8290811/16/201004722KEN PADDOCKELECTION JUDGE388.50 8290911/16/201004723DIAN PARENTELECTION JUDGE340.69 8291011/16/201004724LLOYD PEITZMANELECTION JUDGE305.25 8291111/16/201004725MARILYN PEPERELECTION JUDGE307.56 8291211/16/201004726WILLIAM PICKETTELECTION JUDGE148.00 8291311/16/201004727DELBERT RAHNELECTION JUDGE296.00 8291411/16/201004728RITA RENSLOWELECTION JUDGE129.50 8291511/16/201004729VINCENT RODRIGUEZELECTION JUDGE336.00 8291611/16/201004730CAROLYN ROLLERELECTION JUDGE302.94 8291711/16/201004731ELAINE RUDEENELECTION JUDGE293.69 8291811/16/201004732JANET SANDBERGELECTION JUDGE83.25 8291911/16/201004733PAULINE SATRIANOELECTION JUDGE307.56 8292011/16/201004734ELMER SAUERELECTION JUDGE302.94 8292111/16/201004735KATHLEEN SAUERELECTION JUDGE302.94 8292211/16/201004736JANET SAUROELECTION JUDGE111.00 11/16/2010MARJORIE SCHEUNEMANN 8292304737ELECTION JUDGE298.31 8292411/16/201004738CYNTHIA SCHLUENERELECTION JUDGE296.00 8292511/16/201004739MARY ANN SCHNEIDERELECTION JUDGE300.63 11/16/2010HARRIET SCHROEPFER 8292604740ELECTION JUDGE296.00 11/16/2010LOUISE SCHULTZ 8292704741ELECTION JUDGE296.00 11/16/2010TERESA SHORES 8292804742ELECTION JUDGE383.25 11/16/2010DELANEY SKAAR 8292904743ELECTION JUDGE302.94 11/16/2010SUSAN SKAAR 8293004744ELECTION JUDGE302.94 11/16/2010BOB SPANGLER 8293104745ELECTION JUDGE296.00 8293211/16/201004746LOUIS SPIESELECTION JUDGE302.94 8293311/16/201004747TIM STAFKIELECTION JUDGE480.00 8293411/16/201004748JUDITH STEENBERGELECTION JUDGE296.00 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 11-8-10 and 11-15-10.xlsx PacketPageNumber22of254 8293504749ELECTION JUDGE305.25 11/16/2010RICHARD STEENBERG 8293604750ELECTION JUDGE298.31 11/16/2010KAREN STENSON 8293704751ELECTION JUDGE231.25 11/16/2010SANDRA STEVENS 8293804752ELECTION JUDGE298.31 11/16/2010MARY STORM 8293904753ELECTION JUDGE314.50 11/16/2010JOAN STRACK 8294004754ELECTION JUDGE204.75 11/16/2010LORI TAYLOR 8294104755ELECTION JUDGE298.31 11/16/2010LEILA TILLMAN 8294204756ELECTION JUDGE314.50 11/16/2010FRANKLIN TOLBERT 8294311/16/201004757MICKI TSCHIDAELECTION JUDGE282.13 8294411/16/201004758CAROLYN URBANSKIELECTION JUDGE217.38 8294511/16/201004759HOLLY URBANSKIELECTION JUDGE474.00 8294611/16/201004760MICHELLE URBANSKIELECTION JUDGE240.50 8294711/16/201004761WILLIAM URBANSKIELECTION JUDGE284.44 8294811/16/201004762BEULAH VANBLARICOMELECTION JUDGE393.75 8294911/16/201004763MARY VANEKELECTION JUDGE286.75 11/16/2010GENE WANDERSEE 8295004764ELECTION JUDGE161.88 8295111/16/201004765GAYLE WASMUNDTELECTION JUDGE450.00 8295211/16/201004766PAULETTE WEBBELECTION JUDGE83.25 11/16/2010CONNIE WEILAND 8295304767ELECTION JUDGE302.94 11/16/2010LARRY WHITCOMB 8295404768ELECTION JUDGE372.75 11/16/2010JOHN WILLY 8295504769ELECTION JUDGE378.00 11/16/2010DELORES WITSCHEN 8295604770ELECTION JUDGE305.25 11/16/2010CINDY YORKOVICH 8295704771ELECTION JUDGE159.56 11/16/2010KAREN ZACHO 8295804772ELECTION JUDGE252.06 11/16/2010HELEN ZIAN 8295904773ELECTION JUDGE305.25 223 Checks in this report Total:102,292.08 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 11-8-10 and 11-15-10.xlsx PacketPageNumber23of254 CITY OF MAPLEWOOD Disbursements via Debits to Checking account TransmittedSettlement DateDatePayeeDescriptionAmount 11/05/1011/08/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)10,823.20 11/08/1011/09/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)19,995.68 11/09/1011/10/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)16,386.00 11/05/1011/10/10US Bank VISA One Card*Purchasing Card Items60,554.81 11/09/1011/10/10MN Dept of RevenueFuel Tax annual license25.00 11/10/1011/12/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)12,657.43 11/10/1011/12/10ICMA (Vantagepointe)Deferred Compensation3,705.15 11/10/1011/12/10ING - State PlanDeferred Compensation26,395.00 TOTAL150,542.27 *Detailed listing of VISA purchases is attached. S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 11-8-10 and 11-15-10.xlsx PacketPageNumber24of254 Transaction DatePosting DateMerchant NameTransaction AmountName 11/02/201011/03/2010FRANKLINCOVEYPRODUCTS$49.23 R CHARLES AHL 10/24/201010/26/2010DELTA AIR 0068228267523$25.00 JAMES ANTONEN 10/22/201010/25/2010CUB FOODS, INC.$45.45 MANDY ANZALDI 10/27/201010/28/2010CUB FOODS, INC.$2.99 MANDY ANZALDI 10/28/201010/29/2010DAIRY QUEEN #11239$44.89 MANDY ANZALDI 11/02/201011/03/2010CUB FOODS, INC.$5.51 MANDY ANZALDI 11/02/201011/03/2010CUB FOODS, INC.$25.19 MANDY ANZALDI 11/02/201011/04/2010JOANN ETC #1970$46.80 MANDY ANZALDI 11/04/201011/05/2010TARGET 00011858$54.69 MANDY ANZALDI 10/25/201010/26/2010AQUA LOGICS INC$1,052.34 JIM BEHAN 10/26/201010/27/2010GOPHER BEARING COMPANY$171.60 JIM BEHAN 11/01/201011/02/2010AQUA LOGICS INC$176.17 JIM BEHAN 11/02/201011/03/2010GOPHER BEARING COMPANY$67.86 JIM BEHAN 11/04/201011/05/2010GOPHER BEARING COMPANY$18.62 JIM BEHAN 10/28/201010/29/2010RPSTORE.COM$29.70 CHAD BERGO 10/23/201010/25/2010KWIK TRIP 38200003822$35.00 RON BOURQUIN 10/23/201010/25/2010KAHLER GRAND$267.92 RON BOURQUIN 10/23/201010/25/2010KAHLER GRAND$235.56 RON BOURQUIN 10/27/201010/28/2010SPRINT AQUATICS$137.71 NEIL BRENEMAN 10/28/201010/28/2010THE PICKLEBALL STORE$25.50 NEIL BRENEMAN 11/04/201011/05/2010PETSMART INC 461$74.48 NEIL BRENEMAN 10/25/201010/26/2010CENTURY COLLEGE BKSTORE$24.10 SARAH BURLINGAME 10/25/201010/26/2010CUB FOODS, INC.$27.36 SARAH BURLINGAME 10/25/201010/27/2010JIMMY JOHN'S # 574$87.98 SARAH BURLINGAME 10/25/201010/27/2010CENTURY COLLEGE-CE$139.00 SARAH BURLINGAME SARAH BURLINGAME 10/27/201010/29/2010OFFICE DEPOT #1090$91.11 11/01/201011/02/2010RAINBOW FOODS 00088617$42.14 SARAH BURLINGAME 11/01/201011/02/2010GE CAPITAL$43.92 SARAH BURLINGAME 11/02/201011/04/2010SAINT PAUL AREA CHAMBER O$475.00 SARAH BURLINGAME 10/22/201010/25/2010BROWNELLS INC$10.00 DAN BUSACK 11/03/201011/05/2010CYLINDER & SLIDE$458.06 DAN BUSACK 11/01/201011/03/2010MINNESOTA PREMIER PUBLICA$18.00 HEIDI CAREY 10/22/201010/25/2010VIKING ELEC-CREDIT DEPT.$260.77 SCOTT CHRISTENSON 10/26/201010/27/2010VIKING ELEC-CREDIT DEPT.$18.28 SCOTT CHRISTENSON 10/26/201010/27/2010VIKING ELEC-CREDIT DEPT.$19.95 SCOTT CHRISTENSON 10/27/201010/28/2010VIKING ELEC-CREDIT DEPT.$19.86 SCOTT CHRISTENSON 11/01/201011/02/2010VIKING ELEC-CREDIT DEPT.$6.17 SCOTT CHRISTENSON 11/02/201011/04/2010THE HOME DEPOT 2801($30.95)SCOTT CHRISTENSON 11/02/201011/04/2010THE HOME DEPOT 2801$30.95 SCOTT CHRISTENSON 11/02/201011/04/2010THE HOME DEPOT 2801$20.24 SCOTT CHRISTENSON 11/03/201011/04/2010NOR*NORTHERN TOOL$34.95 SCOTT CHRISTENSON 10/26/201010/28/2010THE HOME DEPOT 2801$45.28 KERRY CROTTY 11/01/201011/02/2010WORLDSCOUT CORPORATION$1,631.37 RICHARD DOBLAR 11/01/201011/02/2010MENARDS 3059$33.04 DAVE EDSON 11/02/201011/03/2010HENRIKSEN ACE HARDWARE$8.93 DAVE EDSON 10/27/201010/29/2010BUDGET LIGHTING$487.15 LARRY FARR 10/28/201011/01/2010THE TRANE COMPANY$1,241.00 LARRY FARR 10/29/201011/01/2010CINTAS #470$77.46 LARRY FARR 10/29/201011/01/2010CINTAS #470$36.33 LARRY FARR 10/29/201011/01/2010CINTAS #470$38.04 LARRY FARR 10/29/201011/01/2010LABSAFE*1016317887$403.00 LARRY FARR 10/29/201011/01/2010COMMERCIAL FURNITURE SERV$4,699.35 LARRY FARR $26.81 LARRY FARR 11/02/201011/03/2010MENARDS 3027 11/03/201011/05/2010THE HOME DEPOT 2810$124.01 LARRY FARR 11/04/201011/05/2010MENARDS 3022$57.73 LARRY FARR 10/21/201010/25/2010JOANN ETC #1970$39.00 SHANN FINWALL 11/02/201011/02/2010ACT*E3 2010 CONFERENCE$50.00 SHANN FINWALL 10/22/201010/25/2010KEEFE CO PARKING$6.50 DAVID FISHER S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 11-8-10 and 11-15-10.xlsx PacketPageNumber25of254 10/21/201010/25/2010SHRED-IT$18.15 KAREN FORMANEK 11/04/201011/05/2010CURTIS 1000 INC.$126.54 KAREN FORMANEK 10/22/201010/25/2010METRO SALES INC$231.68 MYCHAL FOWLDS 10/22/201010/25/2010FOX RIVER GRAPHICS-MSP$880.45 MYCHAL FOWLDS 10/22/201010/25/2010C2C SYSTEMS INC.$787.00 MYCHAL FOWLDS 10/22/201010/25/2010IMAGING PATH$1,077.94 MYCHAL FOWLDS 10/22/201010/25/2010IMAGING PATH$375.90 MYCHAL FOWLDS 10/22/201010/25/2010ELECTRO WATCHMAN INC$137.50 MYCHAL FOWLDS 10/25/201010/26/2010TARGET 00011858$15.95 MYCHAL FOWLDS 10/25/201010/27/2010IDEACOM MID AMERICA$822.94 MYCHAL FOWLDS 10/25/201010/27/2010IDEACOM MID AMERICA$118.50 MYCHAL FOWLDS 10/27/201010/28/2010RADIOSHACK COR00199265$66.88 MYCHAL FOWLDS 10/27/201010/28/2010IDU*PUBLIC SECTOR$120.41 MYCHAL FOWLDS 10/27/201010/28/2010QWESTCOMM*TN651$75.95 MYCHAL FOWLDS 10/28/201011/01/2010CUSTOMER SUPT CENTER$898.82 MYCHAL FOWLDS 10/23/201010/25/2010HP DIRECT-PUBLICSECTOR$1,410.14 NICK FRANZEN 10/29/201010/29/2010HP DIRECT-PUBLICSECTOR$85.70 NICK FRANZEN 11/01/201011/03/2010IMMIXTECHNOLOGY INC$3,589.20 NICK FRANZEN 10/29/201011/01/2010DRAGONFLY GARDENS 1 AMERY$970.98 VIRGINIA GAYNOR 10/26/201010/27/2010USPS 26833800033400730$5.28 CAROLE GERNES 10/25/201010/26/2010MENARDS 3059$24.51 CLARENCE GERVAIS 11/02/201011/04/2010CENTURY COLLEGE-BO$700.00 CLARENCE GERVAIS 11/03/201011/05/2010OFFICE DEPOT #1090$107.51 JEAN GLASS 10/21/201010/25/2010SHRED-IT$18.15 KAREN E GUILFOILE 10/29/201011/01/2010BEST BUY 00027011$9.99 KAREN E GUILFOILE 10/23/201010/25/2010FITNESS WHOLESALE$233.03 LORI HANSON 10/23/201010/25/2010COMCAST CABLE COMM$90.10 LORI HANSON 10/28/201011/01/2010METRO SALES INC$1,898.75 LORI HANSON 11/03/201011/04/2010MENARDS 3059$21.37 PATRICK HEFFERNAN 11/01/201011/02/2010HENRIKSEN ACE HARDWARE$26.62 GARY HINNENKAMP 10/21/201010/25/2010WATER GEAR INC.$121.71 RON HORWATH 10/21/201010/25/2010ORIENTAL TRADING CO$116.59 RON HORWATH 10/23/201010/25/2010MENARDS 3059$32.09 RON HORWATH 10/26/201010/27/2010PARTY CITY #768$14.98 RON HORWATH 10/29/201011/01/2010CUB FOODS, INC.$132.27 RON HORWATH 10/21/201010/25/2010THE HOME DEPOT 2801$814.92 ANN E HUTCHINSON 10/22/201010/25/2010AGGREGATE READY MIX ASSOC$300.00 SCOTT JACOBSON 10/28/201011/01/2010ANCOM TECHNICAL CENTER IN$105.15 BERNARD R JUNGMANN 10/28/201011/01/2010ANCOM TECHNICAL CENTER IN$13.36 BERNARD R JUNGMANN 10/28/201011/01/2010ANCOM COMMUNICATIONS INC$113.00 BERNARD R JUNGMANN 11/02/201011/04/2010ACTION IMPRINTS$385.32 BERNARD R JUNGMANN 11/03/201011/05/2010NORTH CENTRAL AMBULANCE S$32.43 BERNARD R JUNGMANN 11/04/201011/05/2010MED ALLIANCE GROUP INC$1,659.82 BERNARD R JUNGMANN 10/25/201010/26/2010THE UPS STORE #2171$19.65 NICHOLAS KREKELER 10/26/201010/27/2010BATTERIES PLUS #31$51.33 NICHOLAS KREKELER 10/29/201011/01/2010OFFICE DEPOT #1090$133.52 LISA KROLL 10/29/201011/01/2010OFFICE DEPOT #375$53.28 LISA KROLL 11/02/201011/03/2010NOODLES & CO 313$174.78 LISA KROLL 11/02/201011/03/2010PANERA BREAD #1305$62.26 LISA KROLL 10/21/201010/25/2010SHRED-IT$51.45 DAVID KVAM 10/22/201010/25/2010UNIFORMS UNLIMITED INC$55.69 DAVID KVAM 10/25/201010/26/2010STREICHERS INC$1,279.98 DAVID KVAM 10/26/201010/29/2010UNIFORMS UNLIMITED$95.34 DAVID KVAM 10/27/201010/29/2010UNIFORMS UNLIMITED INC$55.36 DAVID KVAM 10/27/201010/29/2010UNIFORMS UNLIMITED INC$42.56 DAVID KVAM 11/02/201011/05/2010UNIFORMS UNLIMITED$684.95 DAVID KVAM 11/03/201011/04/2010SAFELITE AUTOGLASS$109.95 DAVID KVAM 11/03/201011/05/2010UNIFORMS UNLIMITED INC$52.99 DAVID KVAM 11/04/201011/05/2010CLASSIC COLLISION CTR.$1,072.43 DAVID KVAM S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 11-8-10 and 11-15-10.xlsx PacketPageNumber26of254 10/21/201010/25/2010HILTON GARDEN INN SOUTH B$325.44 STEVE LUKIN 10/25/201010/26/2010OVERHEAD DOOR COMP$1,171.65 STEVE LUKIN 10/26/201010/27/2010RAINBOW FOODS 00088617$297.16 STEVE LUKIN 10/26/201010/27/2010ASPEN MILLS INC.$1,853.50 STEVE LUKIN 10/26/201010/27/2010ASPEN MILLS INC.$842.50 STEVE LUKIN 10/26/201010/27/2010ASPEN MILLS INC.$337.00 STEVE LUKIN 10/26/201010/27/2010ASPEN MILLS INC.$337.00 STEVE LUKIN 10/26/201010/27/2010FEDEX OFFICE #0617$52.99 STEVE LUKIN 10/28/201010/29/2010CUB FOODS, INC.$42.06 STEVE LUKIN 10/29/201011/01/2010RAINBOW FOODS 00088617$93.84 STEVE LUKIN 10/29/201011/01/2010WONDER HOSTESS # 50080$131.10 STEVE LUKIN 10/29/201011/01/2010EMERGENCY APPARATUS MAINT$266.09 STEVE LUKIN 11/02/201011/04/2010LAMETTRY'S COLLISION$3,391.86 STEVE LUKIN 11/03/201011/05/2010AIRGAS NORTH CENTRAL$249.48 STEVE LUKIN 11/03/201011/05/2010AIRGAS NORTH CENTRAL$185.48 STEVE LUKIN 10/28/201011/01/2010VICTORY PARKING INC$6.00 MIKE MARTIN 10/25/201010/26/2010LTG POWER EQUIPMENT$93.69 MARK MARUSKA 10/28/201011/01/2010NORTHERN TOOL EQUIP-MN$111.49 MARK MARUSKA 10/29/201011/01/2010ON SITE SANITATION$1,371.30 MARK MARUSKA 10/29/201011/01/2010BACHMAN'S INC #0004$80.13 MARK MARUSKA 10/29/201011/01/2010MARGOLIS COMPANY$198.18 MARK MARUSKA 11/01/201011/02/2010HENRIKSEN ACE HARDWARE$35.79 MARK MARUSKA 11/02/201011/04/2010WW GRAINGER$223.68 MARK MARUSKA 11/03/201011/05/2010WM EZPAY$782.73 MARK MARUSKA 11/01/201011/03/2010RED WING SHOE STORE$127.50 BRENT MEISSNER 11/02/201011/04/2010TRUCK UTILITIES$261.26 BRENT MEISSNER 11/02/201011/03/2010HENRIKSEN ACE HARDWARE$17.13 JOHN NAUGHTON 10/24/201010/25/2010BANNING JUNCTI07050768$34.31 JULIE OLSON 10/24/201010/26/2010AMERICINN CLOQUET$287.86 JULIE OLSON 10/24/201010/26/2010AMERICINN CLOQUET$287.86 JULIE OLSON 10/24/201010/26/2010AMERICINN CLOQUET$276.86 JULIE OLSON 10/24/201010/26/2010AMERICINN CLOQUET$276.86 JULIE OLSON 10/26/201010/28/2010OFFICE DEPOT #1090$98.45 MARY KAY PALANK 11/01/201011/02/2010TARGET 00021352$20.12 MARY KAY PALANK 10/22/201010/25/2010CABLES TO GO$23.38 PHILIP F POWELL 10/22/201010/25/2010CABLES TO GO$23.38 PHILIP F POWELL 10/24/201010/25/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/24/201010/25/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/24/201010/25/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/24/201010/25/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/24/201010/25/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/24/201010/25/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/24/201010/25/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/24/201010/25/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/24/201010/25/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/24/201010/25/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/24/201010/25/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/24/201010/25/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/25/201010/26/2010ALERTPAY.COM$10.00 PHILIP F POWELL 10/25/201010/26/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/25/201010/26/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/25/201010/26/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/25/201010/26/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/25/201010/26/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/25/201010/26/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/25/201010/26/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/25/201010/26/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/25/201010/26/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/25/201010/26/2010ALERTPAY.COM$19.00 PHILIP F POWELL S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 11-8-10 and 11-15-10.xlsx PacketPageNumber27of254 10/25/201010/26/2010ALERTPAY.COM$19.00 PHILIP F POWELL 10/29/201010/29/2010ULINE *SHIP SUPPLIES$122.87 PHILIP F POWELL 11/01/201011/04/2010TAYLOR & FRANCIS-CRC$98.95 PHILIP F POWELL 10/27/201010/29/2010METRO SALES INC$728.33 WILLIAM J PRIEFER 11/01/201011/02/2010GE CAPITAL$333.16 WILLIAM J PRIEFER 10/21/201010/25/2010KATH AUTO PARTS NSP$67.46 STEVEN PRIEM 10/21/201010/25/2010KATH AUTO PARTS NSP$31.81 STEVEN PRIEM 10/21/201010/25/2010RUFFRIDGE - JOHNSON EQUIP$361.07 STEVEN PRIEM 10/25/201010/26/2010BOYER CREDIT$789.11 STEVEN PRIEM 10/25/201010/26/2010HUNT ELECTRIC CORPORATION$407.16 STEVEN PRIEM 10/26/201010/27/2010FACTORY MOTOR PARTS #19$219.53 STEVEN PRIEM 10/26/201010/27/2010FACTORY MOTOR PARTS #19$219.53 STEVEN PRIEM 10/26/201010/27/2010FACTORY MOTOR PARTS #19$81.22 STEVEN PRIEM 10/26/201010/27/2010BAUER BUILT TIRE 18$129.84 STEVEN PRIEM 10/26/201010/29/2010COMO LUBE & SUPPLIES($196.39)STEVEN PRIEM 10/27/201010/28/2010POMPS TIRE SERVICE, INC$839.86 STEVEN PRIEM 10/27/201010/29/2010KATH AUTO PARTS NSP$64.95 STEVEN PRIEM 10/27/201010/29/2010KATH AUTO PARTS LC$67.90 STEVEN PRIEM 10/28/201011/01/2010KATH AUTO PARTS NSP$4.06 STEVEN PRIEM 10/29/201011/01/2010FACTORY MOTOR PARTS #19$317.39 STEVEN PRIEM 11/02/201011/03/2010OREILLY AUTO 00020743$203.54 STEVEN PRIEM 11/02/201011/03/2010BAUER BUILT TIRE 18$372.80 STEVEN PRIEM 11/02/201011/04/2010KATH AUTO PARTS LC$45.10 STEVEN PRIEM 11/02/201011/04/2010KATH AUTO PARTS NSP$41.91 STEVEN PRIEM 11/02/201011/04/2010TOUSLEY FORD I27228006$7.19 STEVEN PRIEM 11/03/201011/04/2010BOYER CREDIT$34.07 STEVEN PRIEM 11/04/201011/05/2010MTI$903.74 STEVEN PRIEM 10/22/201010/25/2010NOVACARE REHB/HEALT$100.00 TERRIE RAMEAUX 10/22/201010/25/2010DALCO ENTERPRISES, INC$484.74 MICHAEL REILLY 10/26/201010/27/2010HILLYARD INC MINNEAPOLIS$812.57 MICHAEL REILLY 10/21/201010/25/2010PINZ$125.51 AUDRA ROBBINS 11/04/201011/05/2010TARGET 00011858$70.58 AUDRA ROBBINS 10/26/201010/28/2010MILLS FLEET FARM #2700$21.41 ROBERT RUNNING 11/03/201011/05/2010THE HOME DEPOT 2801$49.55 ROBERT RUNNING 10/28/201011/01/2010GRUBERS POWER EQUIPMENT$48.44 JAMES SCHINDELDECKER 10/29/201011/01/2010MOGREN TURF LLP$34.95 JAMES SCHINDELDECKER 10/25/201010/27/2010STAPLES DIRECT00209908$96.40 DEB SCHMIDT 10/25/201010/27/2010STAPLES DIRECT00209908$73.35 DEB SCHMIDT 10/27/201010/29/2010OFFICE DEPOT #1090$61.13 DEB SCHMIDT 11/01/201011/02/2010CUB FOODS, INC.$139.80 DEB SCHMIDT 10/26/201010/28/2010METROCALL/ARCH WIRE$16.04 SCOTT SCHULTZ 10/26/201010/27/2010USPS 26834500133401316$18.45 MICHAEL SHORTREED 10/27/201010/28/2010ST PAUL STAMP WORKS INC$75.98 ANDREA SINDT 10/28/201010/29/2010BREVIS CORPORATION$10.00 ANDREA SINDT 11/01/201011/02/2010RON'S VIRTUE PRINTI$238.47 ANDREA SINDT 10/22/201010/25/2010MEARS TRANS. AIRPORT$29.00 DAVID J THOMALLA 10/22/201010/25/2010DELTA AIR 0068228234558$55.00 DAVID J THOMALLA 10/23/201010/25/2010ORANGE COUNTY C C CONC$6.75 DAVID J THOMALLA 10/24/201010/25/2010MCDONALDS M7574$6.48 DAVID J THOMALLA 10/26/201010/27/2010DOUBLETREE RESTAURANTS$7.19 DAVID J THOMALLA 10/26/201010/28/2010MILLERS 01000504$19.53 DAVID J THOMALLA 10/26/201010/28/2010PANERA BREAD #04165$9.88 DAVID J THOMALLA 10/27/201010/28/2010DOUBLETREE INTL RESORT$445.52 DAVID J THOMALLA 10/27/201010/28/2010DOUBLETREE RESTAURANTS$7.19 DAVID J THOMALLA 10/27/201010/29/2010BAHAMA BREEZE 00030163$19.00 DAVID J THOMALLA 11/03/201011/05/2010LASL MPLSPARKING$7.00 DAVID J THOMALLA 10/26/201010/26/2010U OF M CCE$70.00 MICHAEL THOMPSON 10/22/201010/25/2010USPS 26833800033400730$18.65 KAREN WACHAL 10/28/201010/29/2010MYR*MYRON MANUFACTURIN$272.90 SUSAN ZWIEG S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 11-8-10 and 11-15-10.xlsx PacketPageNumber28of254 10/28/201011/01/2010SPRINT STORE #226($32.12)SUSAN ZWIEG Total:$60,554.81 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 11-8-10 and 11-15-10.xlsx PacketPageNumber29of254 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK #CHECK EMPLOYAMOUNT DATEEE NAME 11/12/10JUENEMANN, KATHLEEN416.42 11/12/10KOPPEN, MARVIN416.42 11/12/10LLANAS, JAMES416.42 11/12/10NEPHEW, JOHN416.42 11/12/10ROSSBACH, WILLIAM473.15 11/12/10STRAUTMANIS, MARIS72.00 11/12/10AHL, R. 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ERICK2,441.93 11/12/10RUNNING, ROBERT2,333.35 11/12/10TEVLIN, TODD2,175.35 11/12/10BURLINGAME, NATHAN1,948.00 11/12/10DUCHARME, JOHN2,713.97 11/12/10EATON, MEGAN336.00 11/12/10ENGSTROM, ANDREW2,459.75 11/12/10JACOBSON, SCOTT2,686.05 11/12/10JAROSCH, JONATHAN2,709.36 11/12/10KREGER, JASON2,016.40 11/12/10KUMMER, STEVEN3,063.75 11/12/10LINDBLOM, RANDAL2,713.99 11/12/10LOVE, STEVEN3,140.34 11/12/10THOMPSON, MICHAEL4,095.87 11/12/10ZIEMAN, SCOTT134.90 11/12/10HELCL, JOHN322.40 11/12/10EDSON, DAVID2,173.83 11/12/10HINNENKAMP, GARY2,522.96 11/12/10MARUSKA, MARK3,183.11 11/12/10NAUGHTON, JOHN2,127.51 11/12/10NORDQUIST, RICHARD2,127.66 11/12/10SCHINDELDECKER, JAMES2,129.97 11/12/10BIESANZ, OAKLEY1,520.05 11/12/10DEAVER, CHARLES411.38 11/12/10GERNES, CAROLE244.13 11/12/10HAYMAN, JANET1,156.03 11/12/10HUTCHINSON, ANN2,622.79 11/12/10SOUTTER, CHRISTINE724.51 11/12/10WACHAL, KAREN854.68 11/12/10GAYNOR, VIRGINIA3,211.95 11/12/10FRY, PATRICIA4,898.43 11/12/10KONEWKO, DUWAYNE4,590.46 11/12/10OLSON, ERICA1,176.86 11/12/10SINDT, ANDREA2,013.80 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 11-8-10 and 11-15-10.xlsx PacketPageNumber32of254 11/12/10THOMPSON, DEBRA752.86 11/12/10EKSTRAND, THOMAS3,800.52 11/12/10MARTIN, MICHAEL2,606.15 11/12/10BRASH, JASON2,154.15 11/12/10CARVER, NICHOLAS3,211.95 11/12/10FISHER, DAVID3,778.99 11/12/10SWAN, DAVID2,738.95 11/12/10WELLENS, MOLLY1,644.39 11/12/10BERGER, STEPHANIE102.13 11/12/10BJORK, BRANDON286.00 11/12/10JANASZAK, MEGHAN796.82 11/12/10KOHLMAN, JENNIFER173.38 11/12/10MILTON, SCOTT164.50 11/12/10ROBBINS, AUDRA2,847.74 11/12/10ROBBINS, CAMDEN85.25 11/12/10SCHALLER, SCOTT86.00 11/12/10SHERRILL, CAITLIN738.01 11/12/10TAYLOR, JAMES2,583.24 11/12/10THOMFORDE, FAITH1,461.80 11/12/10ADAMS, DAVID1,733.80 11/12/10GERMAIN, DAVID2,134.59 11/12/10HAAG, MARK2,305.05 11/12/10KLOOZ, AUSTIN698.25 11/12/10SCHULTZ, SCOTT2,914.49 11/12/10ANZALDI, MANDY1,682.96 11/12/10BRENEMAN, NEIL2,036.93 11/12/10CRAWFORD - JR, RAYMOND650.73 11/12/10EVANS, CHRISTINE1,336.47 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11/12/10WEEVER, NAOMI103.31 11/12/10WOLFGRAM, TERESA53.00 11/12/10WOODMAN, ALICE46.00 11/12/10BOSLEY, CAROL384.00 11/12/10DANIEL, BREANNA177.00 11/12/10GIERNET, ASHLEY38.25 11/12/10LANGER, CHELSEA114.75 11/12/10LANGER, KAYLYN114.75 11/12/10SATTLER, MELINDA78.63 11/12/10SAVAGE, KAREN50.00 11/12/10ZAGER, LINNEA230.75 11/12/10BEHAN, JAMES1,918.06 11/12/10COLEMAN, PATRICK217.50 11/12/10DOUGLASS, TOM1,320.90 11/12/10FULFORD, ZAHKIYA268.25 11/12/10JOHNSON, JUSTIN235.63 11/12/10LONETTI, JAMES486.00 11/12/10MALONEY, SHAUNA187.50 11/12/10PRINS, KELLY1,255.62 11/12/10REILLY, MICHAEL1,915.75 11/12/10THOMPSON, BENJAMIN335.88 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 11-8-10 and 11-15-10.xlsx PacketPageNumber34of254 11/12/10VALERIO, TARA262.00 11/12/10VANG, PETER192.13 11/12/10FINWALL, SHANN3,138.95 11/12/10AICHELE, CRAIG1,965.67 11/12/10PRIEM, STEVEN2,390.15 11/12/10WOEHRLE, MATTHEW2,153.84 11/12/10BERGO, CHAD2,651.63 11/12/10FOWLDS, MYCHAL3,669.86 11/12/10FRANZEN, NICHOLAS3,006.69 11/12/10JAGOE, CAROL1,038.25 100960911/12/10CARBONE, JOYCE228.00 100961011/12/10CARLE, JEANETTE312.00 100961111/12/10MAHRE, GERALDINE312.00 100961211/12/10TRIPPLER, DALE199.50 100961311/12/10FEIST, ASHLEY52.00 100961411/12/10GRAVES, CONNIE110.50 100961511/12/10JUGOVICH, CARALYNN65.00 100961611/12/10MULLEN, REBECCA39.00 100961711/12/10PETERSON, HAYLIE39.00 100961811/12/10ROKKE, MARINA39.00 100961911/12/10ST. MARTIN, MICHELLE65.00 100962011/12/10VUKICH, CANDACE79.75 100962111/12/10ANDERSON, ALYSSA31.00 100962211/12/10CRANDALL, KRISTA189.09 100962311/12/10FLUEGEL, LARISSA74.26 100962411/12/10GIPPLE, TRISHA220.56 100962511/12/10JOYER, ANTHONY123.95 100962611/12/10MCLAURIN, CHRISTOPHER398.70 100962711/12/10MCMAHON, MICHAEL82.69 100962811/12/10MORIS, RACHEL22.50 100962911/12/10NORTHOUSE, KATHERINE21.31 100963011/12/10ROSTRON, ROBERT527.20 100963111/12/10SCHMIDT, EMILY146.38 100963211/12/10HER, KIM26.25 100963311/12/10HER, MARINA31.25 100963411/12/10BARTHOL, CASSIE123.25 100963511/12/10SCHULZE, KEVIN480.00 100963611/12/10STEFFEN, MICHAEL87.00 100963711/12/10XIONG, NAO177.63 499,061.33 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 11-8-10 and 11-15-10.xlsx PacketPageNumber35of254 PacketPageNumber36of254 PacketPageNumber37of254 PacketPageNumber38of254 PacketPageNumber39of254 PacketPageNumber40of254 PacketPageNumber41of254 PacketPageNumber42of254 AGENDA NO. G3 AGENDA REPORT TO: City Manager FROM: Finance Manager 2010 Payment to Firefighters Pension Fund RE: DATE: November 9, 2010 INTRODUCTION In 2005, a new policy was proposed regarding the city’s annual payment to the firefighters’ pension fund. The policy was to make the annual payment the higher of the minimum required contribution or a set amount per paid-per-call firefighter. The set amount is currently $1,400 per paid-per-call firefighter. The reason for the change was to minimize the annual fluctuation of the amount to make planning easier for the city and the relief association. The minimum required payment for 2010 is $261,979 which is greater than the $1,400 per paid-per-call firefighter. This higher amount was not included in the original 2010 Budget but was taken into consideration when completing the re-estimate for 2010 and the 2011 Budget. There arecurrently sufficient funds to finance the $261,979 payment. RECOMMENDATION It is recommended that the Council authorize the city’s annual payment to the firefighters’ pension fund in the amount of $261,979. P:\Agenda Reports\11.22.10\G3 fire relief - city contribution 2010.doc PacketPageNumber43of254 AGENDA NO. G-4 AGENDA REPORT TO: City Manager FROM: Finance Manager RE : RESOLUTION APPROVING CERTIFICATION OF SPECIAL ASSESSMENTS FOR UNPAID AMBULANCE BILLS DATE: November 9, 2010 BACKGROUND Annually the City levies special assessments for unpaid ambulance bills on property within Ramsey County. During the past 12 months, letters were sent to individuals that had unpaid ambulance bills. The letters indicated that the balance due for ambulance services along with 10% interest would be added to their 2011 property taxes if payment was not made within 30 days. A few payments were received in response to these letters. The remaining unpaid bills in the amount of $18,925.81 should be certified as special assessments. RECOMMENDATION It is recommended that the attached resolution be adopted to certify $18,925.81 of unpaid ambulance bills for collection with 2011 property taxes which includes interest at the rate of ten percent on the total amount for one year. PacketPageNumber44of254 RESOLUTION RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following ambulance bills totaling $18,925.81 for collection with the taxes of said property owner for the year 2010, collectible in 2011, which includes interest at the rate of ten percent (10%) on the total amount for one year. Resolution number: PacketPageNumber45of254 CERTIFIED RECORD COPY (COUNTY) AMBULANCE CHARGES ASSESSMENT RECORD CITY OF MAPLEWOOD MN Name of City AMBULANCE CHARGESUpdate Change *11/16/10 Project Name Unpaid Ambulance Fees Desc. of Proj. 57111202 Spec. Asmnt Code RES # $18,925.81 Total Amnt of Proj. as levied 2011 Yr. To Start Asmnt. 1 No. Yrs. Asmnt. Run Interest Rate 0 Calc. Method 0 Extra days & Mo. 1st Yr. Line No. 252923140073 1 20111400.981002 Marion Street 571112020R 272922440188 2571112020R20111961.291704 Ross 362922140047 3571112020R20111156.97521 Farrell Street N 122822230243 4571112020R20111305.882303 Mailand Road 253022420006 5571112020R20111364.323830 Grand Avenue 152922210006 6571112020R20111550.001444 County Road B 242822230014 7571112020R20111285.051323 Dorland Road S 152922240087 8571112020R20111759.841954 Dieter Street 172922410003 9571112020R201112,096.27800 Roselawn Avenue E 0657M32250 10571112020R2011197.382425 Bison Drive 012822130003 11571112020R201112,083.932603 Mayer Lane 142922410010 12571112020R201112,001.121847 McKnight Road N 0657M32150 13571112020R20111432.762404 Elkhart Lane 142922340079 14571112020R20111555.501693 Stanich Place N 112922340041 201112,096.272216 Craig Place N 15571112020R 332922120056 16571112020R201111,982.091176 Beech Street 122822430008 17571112020R20111832.23607 Sterling Street S 022922410071 18571112020R20111880.002162 Radatz Avenue E 102922330094 19571112020R201112,083.932227 Birmingham Street TOTAL =18,925.81 I hereby certify that the above information is a true and accurate record of the unpaid ambulance charges assessment roll as adopted by the Maplewood City Council. Date Karen Guilfoile City Clerk, City of Maplewood, Minnesota P:\CERTIFY TO COUNTY\certify 2010P:\CERTIFY TO COUNTY\certify 2010 PacketPageNumber46of254 AGENDA NO. G-5 AGENDA REPORT TO: City Manager FROM: Finance Manager RE : RESOLUTION APPROVING CERTIFICATION OF SPECIAL ASSESSMENTS FOR UNPAID MISCELLANEOUS CHARGES DATE: November 9, 2010 BACKGROUND Annually the City levies special assessments for unpaid miscellaneous charges on property within Ramsey County. These miscellaneous charges include items such as false alarms, lawn mowing and other code enforcement issues. During the past 12 months, letters were sent to individuals that had unpaid bills. The letters indicated that the balance due for the services along with 10% interest would be added to their 2011 property taxes if payment was not made within 30 days. A few payments were received in response to these letters. The remaining unpaid bills in the amount of $19,001.13 should be certified as special assessments. RECOMMENDATION It is recommended that the attached resolution be adopted to certify $19,001.13 of unpaid miscellaneous charges for collection with 2011 property taxes which includes interest at the rate of ten percent on the total amount for one year. PacketPageNumber47of254 RESOLUTION RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following miscellaneous charges totaling $19,001.13 for collection with the taxes of said property owner for the year 2010, collectible in 2011, which includes interest at the rate of ten percent (10%) on the total amount for one year. Resolution number: PacketPageNumber48of254 CERTIFIED RECORD COPY (COUNTY) MISCELLANEOUS CHARGES ASSESSMENT RECORD CITY OF MAPLEWOOD MN Name of City Update Change *11/16/10 MISCELLANEOUS CHARGES Project Name Unpaid Miscellaneous Fees Desc. of Proj. 57111203 Spec. Asmnt Code RES # $19,001.13 Total Amnt of Proj. as levied 2011 Yr. To Start Asmnt. 1 No. Yrs. Asmnt. Run Interest Rate 0 Calc.Method. CalcMethod 0 0 Extra days & Mo. 1st Yr. Line No. 353022430031 10R2011171.502097 County Road D E #A 57111203 182922110032 20R20111343.752121 Sloan Street 57111203 182922240016 30R20111343.751943 Jackson Street N 57111203 242822120016 40R2011127.501320 5th Avenue 57111203 092922440158 . 5571112030R20111550.002271AtlanticStreetN 5571112030R 092922440158 20111550002271AtlanticStreetN 122822130022 60R2011152.80399 Oday Street S 57111203 182922140006 70R20111343.75305 Bellwood Avenue E 57111203 172922210061 80R20111343.752107 & 2109 Bradley Street N 57111203 022922140083 90R20111687.502925 Furness Street N 57111203 142922340024 100R20111343.751997 Kingston Avenue E 57111203 102922130042 110R201111,911.251623 Gervais Avenue E 57111203 182922310046 120R20111343.751809 Jackson Street N 57111203 132922320020 130R20111343.751886 McKnight Road N 57111203 012822140087 140R20111343.7592 Dennis Laine 57111203 102922310044102922310044 150R20111343.751519 Sherren Street E 57111203 102922130060 160R201111,567.501587 Sextant Avenue E 57111203 122822330186 170R2011152.80610 McKnight Road S 57111203 132822420020 180R20111343.75982 McClelland Avenue S 57111203 362922140070 190R20111343.75Vacant Lot 5th Street 57111203 152922210015 200R20111343.751461 Burke Avenue E 57111203 162922440004 210R20111687.501769 English Street N 57111203 152922320045 220R20111343.751806 Clarence Street N 57111203 102922310003 230R20111343.751516 Gervais Avenue E 57111203 132822340016 240R201111,031.251120 Crestview Cour 57111203t 24571112030R 132822340016 201111,031.251120CrestviewCourt 362922110068 250R20111687.50646 Ferndale Street 57111203 142922210018 260R201111,031.251995 Stanich Court N 57111203 242822230008 270R201111,447.472300 Carver Avenue E 57111203 012922210054 280R20111343.752380 Brenner Avenue 57111203 102922110053 290R20111343.751724 County Road C E 57111203 012822140078 300R20111343.7528 Dennis Court 57111203 172922330045 310R20111343.751688 Edgemont Street N 57111203 012922130063 320R20111343.751565 Sextant Avenue E 57111203 172922140020 330R20111343.752005 Kenwood Drive W 57111203 132822110025 .enuryvenue 34571112030R2011113043775CenturyAvenueS 34571112030R 132822110025 2011113043775CtAS 132822140031 350R20111460.91867 Century Avenue S 57111203 012822140105 360R201111,728.9727 Century Avenue N 57111203 TOTAL =19,001.13 I hereby certify that the above information is a true and accurate record of the unpaid ambulance charges assessment roll as adopted by the Maplewood City Council. Karen GuilfoileDate CitClkCitfMldMittyer,ty oapewoo,nnesota CiClkCifMldMi PacketPageNumber49of254 Agenda Item G6 MEMORANDUM TO: James Antonen, City Manager FROM: Michael Martin, AICP, Planner Charles Ahl, Assistant City Manager SUBJECT: LCA – Housing Action Plan DATE: November 15, 2010 INTRODUCTION In 1995, the Minnesota Legislature created the Livable Communities Act (LCA) to address the affordable and life-cycle housing needs in the Twin Cities metropolitan area. Additionally, the legislature created a funding mechanism to assist communities participating in the LCA in adding affordable and life-cycle housing. Participation in the incentive-based LCA program is voluntary with the Metropolitan Council governing it. When the LCA was established, Maplewood was one of the first communities to sign up to participate in the program. On August 23, 2010, the city council adopted a resolution continuing Maplewood’s participation in the Metropolitan Livable Communities Act Local Housing Incentives Account. As a participant in this program, the city is required to submit a housing action plan to the Metropolitan Council. DISCUSSION On January 25, 2010, the city council adopted a housing action plan as part of the 2030 Comprehensive Plan. The housing chapter of the comprehensive plan will also satisfy the Metropolitan Council’s requirement for a housing action plan under the Metropolitan Livable Communities Act Local Housing Incentives Account program. Because of Maplewood’s past participation in the Metropolitan Livable Communities Act Local Housing Incentives Account program, the housing chapter of the last two comprehensive plans has been formatted to meet all of the Metropolitan Council’s requirements. In order to meet this requirement, the city council needs to approve the housing chapter from the 2030 Comprehensive Plan as a standalone housing action plan. Staff has attached the housing chapter from the 2030 Comprehensive Plan to this report. The chapter has been reformatted to reflect a standalone document but none of the content of the chapter has been changed. COMMITTEE ACTION Housing and Redevelopment Authority On November 10, 2010, the housing and redevelopment authority reviewed this item and recommended approval. PacketPageNumber50of254 RECOMMENDATION Staff recommends approval of the attached housing action plan in order to satisfy the requirement of the Metropolitan Livable Communities Act Local Housing Incentives Account program. p:HRA\Housing Action Plan_HRA_111010 #2 Attachment : 1. Housing Action Plan PacketPageNumber51of254 Attachment 1 'MX]SJ1ETPI[SSH,SYWMRK%GXMSR4PER -RXVSHYGXMSR As a mature community,Maplewood has many challenges and opportunities to maintain and provide housing choice and life-cycle housing for its residents. Maplewood considers its housing stock to be a critical building block of its neighborhoods and community development efforts. The livability and appearance of neighborhoods and the housing within them, is a quality of life indicator for the City. As a sustainable community, Maplewood will provide housing opportunities for its workforce, young professionals, families, special needs and senior residents as well as its business and corporate owners. Diverse housing supports economic development by keeping existing residents, attracting new people from all socialand economic classes and is essential for sustaining an ever changing and developing population. Businesses need employees and employees need housing. The City has been a leader at providing for workforce and affordable housing and will continue to provide opportunities for additional housing for all segments of the population. Housing is the most significant form of development in Maplewood. More than 90 percentof Maplewood’s2030 land use plan is devoted to residential land uses. The housing supply determines who lives in Maplewood. The character of neighborhoods plays an important role in shaping the character and identity of the City.The purpose of the Housing Chapter of the Comprehensive Plan is to identify housing needs and to provide a foundation for local decision-making to guide residential development and redevelopment efforts in Maplewood. State Law requires that the Comprehensive Plan contain a housing element that includes “standards, plans and programs for providing adequate housing opportunities to meet existing and projected local and regional housing needs, including but not limited to the use of official controls and land use planning to promote the availability of land for the development of low and moderate income housing” (MinnesotaStatutes, Section 473.859, Subd. 2c). The Comprehensive Plan must also include a housing implementation program that describes “official controls to implement the housing element of the land use plan, which will provide sufficient existing and new housingto meet the local unit’s share of the metropolitan area need for low and moderate income housing” (Minnesota Statutes, Section 473.859, Subd. 4). The Housing Chapter focuses on Maplewood’s housing goals and objectives, not on the background information that shapes these plans. Information on housing in Maplewoodcan be found in several places. The Community Profilechapter(Chapter 2)includes a summary of key communitycharacteristics and recent growth trends. 4YVTSWI The intent of the Housing Chapter is: Describe the current housing stock. Quantify the number of housing units by type. Describe the services and amenities that affect the quality and desirability of neighborhoods. Set goals for affordable housing and a mix of housing types to meet the life-cycle housing needs of Maplewood residents. Identify strategies for achieving those goals. HousingAction Plan1 PacketPageNumber52of254 Attachment 1 +SEPWERH3FNIGXMZIW The City of Maplewoodhasdeveloped housing goals and objectives. The goals and objectives are the foundation of thisplan. The City’s housing plan is based on these goals and objectives. Further discussion in the chapter will address how certain future decisions will achieve these goals and objectives. The goals and objectives are listed below. +SEP)RGSYVEKIXLEXXLIUYEPMX]SJLSYWMRKMRVIWMHIRXMEPRIMKLFSVLSSHWFIQEMRXEMRIHXSQIIXXLIRIIHW SJGYVVIRXERHJYXYVIVIWMHIRXW 3FNIGXMZIW 1.Have a variety of housing types for ownership and rental for people in all stages of the life-cycle. 2.Have a balanced housing supply, with housing availability for people at all income levels. 3.Accommodate all racial and ethnic groups in the purchase, sale, rental and location of housing in the City. 4.Promote housing development that respects the natural environment of the City while striving tomeet the need for a variety of housing types and costs. 5.Promotesustainable housing that is energy efficient, utilizes green building techniques, and targeted funding programs for housing rehabilitation. 6.Have single-family detached houses with an average density of at least 3 units pernetacre and multifamily housing with an average density of at least 10 units per net acre. 7.Promote the availability of a full-range of services and facilities for its residents, and the improvement of access to and linkage between housing and employment. 8.Promote and protect small businesses as areas of the City experience new residential development. +SEP4VSQSXIIJJSVXWXSYTKVEHIIRLERGIERHQEMRXEMRI\MWXMRKLSYWMRKWXSGO 3FNIGXMZIW 1.Promote organization of neighborhood groups to organize residents, identify and address issuesand advocate for neighborhood preservation, enhancement and assistance. 2.Partner with agencies and community groups to institute quality of life improvements atdistressedhousing sites and encourage reinvestment in older properties to maintain theirappearance, functionality and value. 3.Update ordinances to maintain housing functionality, livability and to address new technologies, market trends and resident needs. HousingAction Plan2 PacketPageNumber53of254 Attachment 1 +SEP%GGSQTPMWLXLIEHSTXIH0MZEFPI'SQQYRMXMIW+SEPWJSVEJJSVHEFPILSYWMRK 3FNIGXMZIW 1.Maintain strong partnerships with the Metropolitan Council and other agencies/programs to provideaffordable housing, support programs and services, and for assistance with the availablefinancing programs. 2.Encourage future affordable housing units (funded by other agencies) as part of mixed-useprojects and/or as a component of new owner-occupied or renter-occupied multiple-family. +SEP1EMRXEMRGMX][MHILSYWMRKKSEPSJTIVGIRXS[RIVSGGYTMIHYRMXWERHTIVGIRXVIRXEPYRMXW 3FNIGXMZIW 1.Work with lenders and social service agencies to provide financial literacy and special programs toencourage and increase homeownership. 2.Concentrate housing redevelopment efforts towardproviding life-cyclehousingin Maplewood. )\MWXMRK,SYWMRK7XSGO The overall condition of the City’s housing units is good, although there are small, isolated areas that have homes with the potential to deteriorate. However, as the housing stock in Maplewood continues to age,steps needto be takento ensure high quality housing. To ensurethis, the City adopted a housing maintenance code that enables officials to require owners to maintain and make basic repairs to their structures. The City also hasa “Truth-in- Housing” ordinance that is intended to help potential buyers make a more-informed buying decision. 'SRWXVYGXMSRHYVMRKXLIW A total of 913 housing units were built between 1998 and 2007 in Maplewood. As of April 2006, there were 14,643 housing units in Maplewood. Table 4.1 shows that single-family detached units represent about 61 percent of the City’s housing units. 8EFPI ,SYWMRK9RMXWF]8]TI 2YQFIVSJ9RMXW4IVGIRX Single-Family8,58961.3% Multi-Family 4,63333.1% Manufactured Housing 7835.6% 14,005100.0% 8SXEP Source: US Census Multi-family housing consists of 33.1 percent of the City’s housing stock and manufactured housingconsists of 5.6 percent. HousingAction Plan3 PacketPageNumber54of254 Attachment 1 ,SYWMRK8]TIWERH8VIRHW Table 4.2data reveals that nearly 58 percent of the City’s housing stock has been built since 1970. 8EFPI %KISJ,SYWMRK7XSGO 2YQFIVSJ 9RMXW4IVGIRX Built 1999 to March 20003812.7% Built 1995 to 19981,000 7.1% Built 1990 to 19941,410 10.1% Built 1980 to 19892,565 18.3% Built 1970 to 19792,741 19.6% Built 1960 to 19691,642 11.7% Built 1950 to 19592,690 19.2% Built 1940 to 19497075.0% Built 1939 or earlier8696.2% 14,005 100.0% 8SXEP Source: US Census Maplewood has traditionally had a higher than average percentage of owner-occupied housing units. The ratio of owner-occupied to rental housing rose slightly over the last decade. According to Table 4.3, more than three-fourths of the housing stock isowner occupied and one-quarterarerental units. 8EFPI 3[RIVERH6IRXIV3GGYTMIH9RMXW 4IVGIRX4IVGIRX 3[RIV 69%76% SGGYTMIH 6IRXIV 31%24% SGGYTMIH Source: US Census There is a diversity of styles and price ranges in the homes in Maplewood. Older homes on smaller lots provide opportunities for first-time buyers in the Western Hills, Parkside and Gladstone neighborhoods. Opportunities for low- and moderate- income households are available in manufactured home parks and in a variety of types and locations of multiple dwellings. The move-up housing market is strong with these choices available throughout the City. Buyers can find more expensive housing in the Hillside, Vista Hills, Highwood and Kohlman Lake neighborhoods. HousingAction Plan4 PacketPageNumber55of254 Attachment 1 According to Table 4.3, themedian value of a home is roughly $14,000 lower than the rest of the Twin Cities. 8EFPI 1IHMER,SQI:EPYI 1IHMERZEPYI $ 125,900 1ETPI[SSH $ 139,200 8[MR'MXMIW Source: US Census Table 4.4 shows that median rent is slightly higher in Maplewood than the rest of theTwin Cities. 8EFPI 1IHMER6IRX 1IHMER6IRX $ 688 1ETPI[SSH $ 641 8[MR'MXMIW Source: US Census ,SYWMRK%WWMWXERGI Maplewood participates in several programs that assist households in the City. The Metropolitan Housing and Redevelopment Authority managethe Rehabilitation Loan Program, the Section 8 and Section 236 Rental Assistance Programs. In addition to the individual system of vouchers, there are four complexes providing subsidized housing for families and the elderly: Maple Ponds, 1816 and 1854 Beebe Road; Maplewood Gardens, 410 South McKnight Road; Maple Knolls, 1880 Mesabi Road; and Concordia Arms, 2030 Lydia Avenue. Maplewood participates in several loan programs funded by the Minnesota Housing Finance Agency and managed by local lenders. These include the Great Minnesota Fix-Up Fund, the Home Energy Loan Program, the MHFA Single-Family Mortgage Loan Program, the Home Ownership Assistance Fund, the Purchase Plus Program and the Urban Indian Housing Program. (IZIPSTQIRX3VHMRERGIW The Maplewood Zoning Ordinance includes seven districts which permit single-family detached housing. The minimum lot areas range from 7,500 square feet to2 acres. The R-2 district also allows two-family dwellings, and the R-3 district permits multi-family developments ranging upwards from four units per net acre. It should be noted that when this Comprehensive Plan is adopted work will begin on updating the City’s residential Zoning Ordinances. The Cityhas also adopted many ordinances that affect development and housing. These include a Shoreland Overlay District to protect shoreland areas, an Environmental Protection Ordinance to protect areas of significant natural features (including wetlands and large trees), a Pipeline Setback Ordinance to protect buildings from pipeline leaks, and a Housing Maintenance Code. The City also has a “truth-in-housing” ordinance. Maplewood intends this ordinance to help purchasers make an informed buying decision. The ordinance also may promote privately negotiated housing repairs at the time of sale. The City requires sellers to have a housing disclosure report that discloses information about the condition of the property, and highlight any potential repair needs or housing code deficiencies. HousingAction Plan5 PacketPageNumber56of254 Attachment 1 ,SYWMRK2IIHWERH8VIRHW The demographic information contained inthis chapter and Chapter 2 of the Comprehensive Plansuggests that major changes in the composition of the populations will affect the City of Maplewood over the next 20 years. The large group of baby boomers, born between 1946 and 1965, sharply boosted housing production during the 1970s and 1980s as they formed new households. A generation has followed the baby boomers that issmaller in numbers. As these two groups move through their life-cycles, they will change the housing market. Some changes include: There may be less demand for rental housing as the typical renter age group moves into owner- occupied structures. However, the elderly may be looking tomove from owner-occupied units to rental units – offsetting the decline. Household composition hasshifted. The US Census Bureau estimates that, between 1985 and 2000, 69 percent of the growth in new households will be in nontraditional households. Almost 14 percent will be in female, single-parent families whose median income is less than half the regional median. Of these, more than 30 percent will be living in poverty. This may not only affect the housing market, but may also place a greater strain on the public to provide more affordable housing options. There may be less subsidized housing. The changing household structure is occurring when the future of much of the region’s subsidized housing is unclear. During the 1990s, more than 5,000 contracts for subsidized housing units between the federal government and investment housing owners expired. The federal government did not replace many of these contracts. Rehabilitation needs may increase. As the housing stock continues to age, residential properties will need more repairs and maintenance. The need for elderly housing is increasing and may increase sharply as the baby boomers age. 0MZEFPI'SQQYRMXMIW%GX On November 13, 1995 the Maplewood City Council adopted a resolution to participate in the Metropolitan Livable Communities Act. This act requires the participating communities to adopt housing agreements and to set an action plan for housing activities. A major focus of the Livable Communities Act is to promote the development and preservation of affordable and life- cyclehousing throughout the metropolitan area. The Metropolitan Council has set the goal of an additional 388 affordable units in Maplewood by 2020. ,SYWMRK%JJSVHEFMPMX] Housing costs continue to rise throughout the region for a variety of reasons. These include increasing land and construction costs, utilities and taxes, declines in government aid programs and, indirectly, land use regulations. These cost increases greatly affect low- and moderate-incomes households. Changes in mortgage interest rates also affect the affordability of housing. HousingAction Plan6 PacketPageNumber57of254 Attachment 1 *MRERGMRK The City, through its Housing and Redevelopment Authority(HRA), will explore all avenues for financing affordable housing, including: Use of tax-exempt and tax-increment financing Programs;including grants, loans and federal tax credits, for housing assistance, development and rehabilitation. The Minnesota Housing Finance Agency has the following programs: Minnesota Mortgage Program o Homeownership Assistance Fund o Purchase Plus Program o Partnership for Affordable Housing o Entry Cost Homeownership Program (ECHO) o Low Income Housing Tax Credit Program o New Construction Tax Credit Mortgage/Builders Loans o Low and Moderate Income Rental Program o Deferred Loan Program o Revolving Loan Program o Great Minnesota Fix-Up Fund o Mortgage Revenue Bonds o Mortgage Credit Certificates o Programs available through the U.S. Department of Housing and Urban Development. These programs include: Section 8 Rental Vouchers and Certificates o Home Investment Partnership Program o Section 202 –Elderly o Section 811 –Handicapped o Programs and funds available through the Metropolitan Housing and Redevelopment Authority and through the Metropolitan Council’s Livable Communities Act. Community Development Block Grants and other programs through Ramsey County. Maplewood already participates in several of the above-listed programs, with other government agencies and with developers. 6IRXEP%WWMWXERGI The City, through the HRA, will continue to participate in rental assistance programs, including those available through the Metropolitan HRA and the federal government. HousingAction Plan7 PacketPageNumber58of254 Attachment 1 )RIVK])JJMGMIRG] The City will promote energy efficient improvements in all types of housing units to help keep them affordable. Maplewood will provide information and, when available, financial help for both owner-occupied and rental units. ,SYWMRK(MZIVWMX] Most of Maplewood’s housing issingle-family homes. The Metropolitan Council has a goal calling for each community to provide housing types other than single-family homes. The City will continue to work toward this goal through its land use plan and zoning ordinances.The City will make efforts to provide for the housing and service needs of the elderly and disabled. The City will also encourage development of housing and services which meet the needs of nontraditional households. 2IMKLFSVLSSH5YEPMX] It is important to assure that the efforts to provide life-cycle housing are accomplished so that it is compatible withthe character of existing neighborhoods and with respect to the environment. It is also important to prevent housing in older neighborhoods from deteriorating. Much of this housing was built before Maplewood became a village, when building codes were not in place. There are deteriorating housing units scattered throughout the City. In the future, these units may become less attractive to home buyers, thereby depreciating housing values. To address these concerns, the City adopts the following policies: 1.Plan and design new housing to: a.Protect existing housing, natural features, and neighborhood identity and quality. b.Assure there are adequate utilities, community facilities and convenient shopping. 2.Maintain or strengthen the character or neighborhoods and assure that all housing units are safe, sanitary, secure, and free from blight. The City also adopts the following neighborhood quality policies: 1.The City will work to protect the integrity and long-term viability of residential neighborhoods and reduce potential negative effects of commercial or industrial land uses through zoning, site plan review and code enforcement. 2.Maplewood will require and enforce high design and maintenance standards for multi-family residential development. Design standards will include provisions about building massing, architectural design, off- street parking ratios and location, access, traffic impacts, landscaping, fencing or screening, trash handling, tot lots and parks. 3.The City will allow affordable housing in anylocation suitable for residential uses. 4.The City will assure that new development respects the natural environment to the maximum practical extent. HousingAction Plan8 PacketPageNumber59of254 Attachment 1 5.Maplewood will continue to use its Shoreland, Floodplain and Environmental Protection Ordinances to assure protection of lakes, streams, ponds, wetlands, steep slopes and woodlots. 6.The City will continue to encourage the maintenance of its housing through its housing maintenance codes. The City’s truth-in-housing program also should encourage housing maintenance. 7.The City, through its HRA, will participate in programs to help property owners with home maintenance and improvements through loans and, if available, grants. 8.Building within the character of the neighborhood when new construction/redevelopment occurs. ,SYWMRK%GXMSR4PER Table 4.5 on thenext two pages lists activities that the City should undertake to carry out the Housing Plan. HousingAction Plan9 PacketPageNumber60of254 Attachment 1 8EFPI ,SYWMRK%GXMSR4PER %GXMSR6IWTSRWMFMPMX]8MQMRK*YRHMRK'SSVHMREXI[MXL Explore all options forfinancing HRA, PlanOngoingCDBG, TIF, EBF,Land Use Plan, affordable housingMHFA, LCA, other Metro HRA local, state and federal programs Continue to provide rent assistance HRA, Plan, CCOngoingSection 8 Program, Metro HRA to needy householdsother state and federal programs Provide information and assistance HRA, PlanOngoingState and federal Metro HRA to encourage energy efficiency programs improvements Provide dispersed locations for PC, CCOngoingNoneLand Use Plan, variety of housing types, styles, Zoning prices Review and update Codes that PC, CC ,HRA,OngoingNoneLand Use Plan affect housing Plan Provide for the housing and service HRA, PC, CCOngoingState and federal Metro HRA, needs of the elderly and disabledprograms Land Use Plan Provide housing and services to HRA, CCOngoingState and federal Metro HRA meet the needs of non-traditional programs households Protect integrity of, and prevent PC, Plan, HRAOngoingNoneLand Use Plan deterioration in, existing neighborhoods Encourage high design and PC, CC, Plan,OngoingNoneLand Use Plan maintenance standards for multi- CDRB family housing Assure that new development is PC, CC, PlanOngoingNoneLand Use Plan, RW, compatible with, and sensitive to, SC, DNR, CE the environment 'SRXMRYIHSRTEKI HousingAction Plan10 PacketPageNumber61of254 Attachment 1 Continue to review and enforce HRA, PlanOngoingGF housing maintenance code Participate in rehabilitation and HRA, PlanOngoingCDBG, State of Metro HRA, Ramsey grant programsMinnesotaCounty Develop programs to help first-time HRA, CCOngoingGFMHFA, Metro HRA home buyers %FFVIZMEXMSRW HRA = Maplewood Housing and Redevelopment Authority PC = Planning Commission CC = City Council Plan = Planning Staff CDBG = Community Development Block Grant Funds (federal) TIF = Tax increment financing EBF = Essential bond financing GF = General fund LCA = Livable Communities Act MHFA = Minnesota Housing Finance Agency METRO HRA = Metropolitan Housing and Redevelopment Authority RW = Ramsey Washington Watershed District SC = Soil Conservation District DNR = Minnesota Department of Natural Resources CE = Army Corps of Engineers CDRB = Community Design Review Board HousingAction Plan11 PacketPageNumber62of254 DRAFT MINUTES OF THE MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA WEDNESDAY, NOVEMBER 10, 2010 I. NEW BUSINESS a. LCA – Housing Action Plan 1. Senior Planner, Tom Ekstrand gave the LCA Housing Action Plan report and answered questions of the commission. Commissioner Ulrich moved to approve the LCA Housing Action Plan. Seconded by Commissioner Moua. Ayes – All The motion passed. November 10, 2010 Housing and Redevelopment Authority Meeting Minutes PacketPageNumber63of254 1 Agenda Item G7 MEMORANDUM TO: James Antonen, City Manager FROM: Michael Martin, AICP, Planner Charles Ahl,Assistant City Manager SUBJECT:Conditional Use Permit Termination, T-Mobile Monopole, 2220 Edgerton Street North DATE: November 12, 2010 INTRODUCTION The conditional use permit (CUP) for a 75-foot-tallmonopole for cellular telephone operations at 2220 Edgerton Street North is due for review. The monopole would be constructed on the site of a previously existing monopole that was owned and operated by US West. That monopole has since been removed. This project called for T-Mobile leasinga 20- by 35-foot monopole site from Trinity Baptist Church. BACKGROUND In 1998a CUP was approved for an 85’ monopole operated by U.S. West. The monopole was removed two years ago by Qwest, as the company wasgetting out of the wireless business. On November 24, 2008, the city council approved a CUP for a 75-foot tall telecommunications monopole to be operated by T-Mobile with potential for future collocation. DISCUSSION Paul Harrington, who represented T-Mobile on this project, has informed city staff that T-Mobile has halted this project due to financial constraints. Mr. Harrington did indicate that T-Mobile still plans on eventually building the tower atsome point in the future, however no timeline has been established. The CUP approved two years ago required substantial progress be madeby November 2010,otherwise the CUP would become null and void. Since no work has started and with no concrete plans to do so, staff is recommending the city council terminate the CUP. Mr. Harrington acknowledged that a new CUP application and review process will be required if and when T-Mobiledecidesto move forward on this project. RECOMMENDATIONS Adopt the resolution terminating the conditional use permit for a 75-foot tall telecommunications monopole since substantial progress has not been made within the required timeframe meaning the permit is null and void. P\sec8\2220 Edgerton N -CUP Monopole\T-MobileCUP_CC_Termination_112210 Attachments: 1. Location Map 2. Site Plan 3.November 24, 2008 city council minutes 4. CUP Termination Resolution PacketPageNumber64of254 PacketPageNumber65of254 PacketPageNumber66of254 Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 6:30 p.m., Monday, November 24, 2008 Council Chambers, City Hall Meeting No. 33-08 L.NEW BUSINESS 2. T-Mobile Cell Phone Tower Proposal, 2220 Edgerton Street, Conditional Use Permit. a.Senior Planner, Tom Ekstrand gave the report and answered questions of the council. Councilmember Hjelle movedto approve the conditional use permit revision for the proposed 75-foot tall telecommunications monopole and ground equipment. Approval of the conditional use permit revision is based on the findings required by ordinance and subject to the following conditions (additions are underlined and deletions are crossed out): Seconded by Councilmember Rossbach. Councilmember Hjelle withdrew his motionbecause the applicant had not had an opportunity to address the council yet. Tusar Desai, Planning Commissioner addressed and the council and gave the planning commission report. Mayor Longrie asked the applicant to address the council. th Paul Harrington, T-Mobile, 8000 West 78Street, Suite 400, Minneapolis, addressed and answered questions of the council. Councilmember Nephew moved to approve the conditional use permit revision resolution for the proposed 75-foot tall telecommunications monopole and ground equipment. Approval of the conditional use permit revisionresolutionis based on the findings required by ordinance and subject to the following conditions (additions are underlined and deletions are crossed out): CONDITIONAL USE PERMIT REVISION RESOLUTION08-11-170 WHEREAS, PaulHarrington of T-Mobileapplied for a conditional use permit revision to install a 75-foot-tall telecommunications monopole and related equipment. WHEREAS, this permit applies to 2220 Edgerton Street. The legal description is: EX S 604 13/100 FT THEW 429 FT OF SW 1/4 OF SE 1/4 (SUBJ TO HWY AND ST) IN SEC 8 TN 29 RN 22 WHEREAS, the history of this conditional use permit is as follows: 1.On November 6, 2008, the planning commission held a public hearing. The city staff PacketPageNumber67of254 Attachment 3 published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approvethe conditional use permit. 2.On November 24, 2008, the city council discussed the proposed conditional use permitrevision. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council passed the above-described conditional use permit revision, because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Revision is subject to the following conditions: (additions are underlined and deletions are crossed out): 1.All construction shall follow the site plan approved by the city. The director of community developmentPlanning staff may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. PacketPageNumber68of254 Attachment 3 4.This conditional use permit is conditioned upon U.S. WestT-Mobileallowing the co- location of other provider’s telecommunications equipment on the proposed tower with reasonable lease conditions. The Maplewood City Council passed this resolution on November 24, 2008. Seconded by Councilmember Rossbach. Ayes – All The motion passed. Councilmember Nephewmoved approval of the site, landscaping and design plans dated March 31, 2008, for a 75-foot-tall telecommunications monopole and ground equipment on the north side of Trinity Baptist Church at 2220 Edgerton Street. Recommendation is based on the findings required by code and subject to the applicant doing the following: 1.Applicant shall provide additional screening to the north and east of the monopole and ground equipment subject to staff approval. 2.Repeating the review in two years if thecity has not issued permits for this project. 3.All work shall follow the approved plans. Community Development staff may approve minor changes. Seconded by Councilmember Rossbach. Ayes – All The motion passed. PacketPageNumber69of254 Attachment 4 CONDITIONAL USE PERMIT TERMINATION RESOLUTION WHEREAS, Mr. Paul Harrington,representing T-Mobile, received approval from the Maplewood City Council on November 24, 2008, for a conditional use permit allowing for a 75-foot tall telecommunications monopole at 2220 Edgerton Street North. WHEREAS, Mr. Harringtonsubsequently notified the City of Maplewood staff onNovember 12, 2010that T-Mobile has halted all pending projects due to financial constraints and will not be able to make substantial progresswithin the required timeframemaking the conditional use permitnull and void. WHEREAS, this permit applies to the property at 2220 EdgertonStreetNorth. The legal description is: EX S 604 13/100 FT THE W 429 FT OF SW 1/4 OF SE 1/4 (SUBJ TO HWY AND ST) IN SEC 8 TN 29 RN 22 WHEREAS, the history of this conditional use permit termination is as follows: 1.On November 22, 2010the city council terminated this conditional use permit since the applicant, T-Mobile,has not started construction on a proposed telecommunications monopole located at 2220 EdgertonStreetNorth. NOW, THEREFORE, BE IT RESOLVED that the city council terminates the above-described conditional use permit because T-Mobile will not make substantial progress in starting construction on a telecommunications monopole within the required . The Maplewood City Council ___________ this resolution of termination on November 22, 2010. PacketPageNumber70of254 Agenda Item G8 AGENDA REPORT TO: City Manager,Jim Antonen FROM: IT Director, Mychal Fowlds SUBJECT:Approval of Authorization to Complete Audio/Video Updates in Council Chambers DATE: November 16, 2010 Introduction We’ve had numerous requests and comments regarding the audio in our Council Chambers. This is our proposed solution. Background Five years ago we made numerous improvements to the Council Chambers camera system. With the funds available for that project that was the only major improvement we could make. Very little was done to improve the audiofrom within the Council Chambers. Improving the audio of the meetings is the main focusfor this round of funding. We’veheard many times over the past year about issues with the audience being able to hear what the meeting body is saying. This portion would include improvements to the sound system within the Chambers along with additional equipment that would reduce the chance for feedback within the Chambers.This would include running all new cables, new mics with stands that allow muting, new speakers and new equipment in the video booth for controlling the audio inputs. Another portion of this project would be the replacement of our document camera. The current document camera is a remnant from our old cameras. Replacing it will mean a much crisper picture for viewing. We will also then be able to remove the remaining pieces of our old camera systemfrom the video booth allowing for an increase in much needed space. With the funds available to us we feel theseareas of improvements will greatly improve the viewing experience of both our viewers at home and within the Council Chambers. Budget Impact The project costs of approximately $31,000 have been planned for and will be funded initially from the 2010 IT Fund. However, all funds will be recovered from equipment grants offered by our cable commission. Recommendation It is recommended that authorization be given to complete the proposed audio and video updates in the Council Chambers. Action Required Submit to City Council for review and approval. 1.Requisition MRF PacketPageNumber71of254 REQUISITION Names of Bidders CITY OF MAPLEWOOD, MINNESOTA AVI SystemsAlpha Video (This is NOT a Purchase Order) UnitUnit QuantityDescriptionAmountAmount PricePrice 1Updating of Council Chambers audio system 40,783.00 40,783.00 25,871.00 25,871.00 and document camera (see attached documents for product listings) Contingency funds$5,000 5,000.00 5,000.00 5,000.00 (we do not anticipate the use of these funds but having them available would allow us the ability to address any unforeseen troubles that may arise during the project) Freight $ $ Subtotal $ 45,783.00$ 30,871.00 Sales Tax @ .065 $ 2,975.90$ 2,006.62 Total $ 48,758.90$ 32,877.62 If low bidder is not recommended or only a single bid has been obtain, include a full explanation of reasons. Deliver toName and address of recommended bidder City of MaplewoodAlpha Video 1830 County Road B East7711 Computer Avenue Maplewood, MN 55109Edina, MN 55435 Check one Requested by: Mail Purchase Order?YesNo Fax Purchase Order?YesNo Fax # (If needed)SignedDate Purchase Order No. City Manager Approval (Capital Outlay Only): (Assigned by Finance Dept.) INVOICE OR CHECKFUND PROGRAMACTIVITYACCOUNTAMOUNT SignedDate Finance Department Approval: SignedDate FOR ACCOUNTING USE ONLY:VENDOR NUMBER PacketPageNumber72of254 S:\FINANCE\Forms\Requisition City of Maplewood Council Chambers Audio Upgrade 11/2/2010 Alpha Video & Audio, Inc. 7711 Computer Avenue Edina, MN 55435 952.896.9898 / 800-388-0008 www.alphavideo.com PacketPageNumber73of254 1 Introduction AlphaVideoandAudioInc.ispleasedtopresentthisproposalfortheinstallationof audioupgradesforthecouncilchambers.Thisstatementofworkdocumentoutlines theequipmentandservicesthatAlphaVideowilldeliverandtheresponsibilitiesof theclientforasuccessfulimplementation. CouncilChambersAudioUpgrades AlphaVideowillprovideandinstallnewaudiocomponentsintotheexistingcity councilchambers.Thenewaudiocomponentsinclude14newdesktopmicrophones whichincludeabasewithmuteswitchandLED.Themicrophonebasewillnotbe securedtothetableandwillbefreetomoveifneeded.Thecablingforthe microphoneswillrunthroughtheexistingholescutinthedais.Inadditiontothe newcablesrunforthedaismicrophones,Alphawillrun4audiocablestothefarend ofthedaisforafuturepresentationswitcher.The4unusedcableswillbelabeled andcoiledintherackuntiltheswitcherisinstalled.Twonewwirelesssystemsare includedwiththisquote(1dynamichandheldand1cardiodlavaliere)andwillbe installedintherack.Theexistingaudiomixerandprocessingequipmentwillbe removedandreplacedwithaDSPbasedaudiomixer.Thecontroloftheaudiowill bethroughacomputerinterfacewheretheuserwillhavefullcontroloverevery inputandoutputlevel.TheinterfacecomputerwillbeprovidedbytheCityof Maplewoodandlocatedinthecontrolroom.Theexistingamplifierandspeakerswill beremovedandreplacedwithnewones.Thenewspeakerswillnotbemountedin thesamelocationsastheexistingones,soanywallorceilingpatchingrequiredwill beprovidedbytheCityofMaplewood. PacketPageNumber74of254 2 Toachievebetteraudiocoverageoftheaudiencearea,twowallmountspeakerswill beinstalledabovetheendsofthedaispointedtowardstheaudienceareaunderthe arch.Fouradditionalceilingspeakerswillbeinstalledthroughouttheremainderof theaudienceareunderthelowerceilingareas.Twowallmountspeakersforthe councilmenwillbeinstalledjustfrontofthetwofortheaudiencetogiveaudio coverageofthecenterofthedais.Twoceilingspeakerswillbeinstalledattheends ofthedaisatthelowerceilingareas.Thespeakerswillbepoweredbya4channel amplifier.Thisamplifierallowstheaudiotobezoneddifferentlyintheroomsothat themicrophoneisnotbeingsenttothespeakeraboveorinfrontofit.Thiswill greatlyincreasethegainbeforefeedbackintheroom. CouncilChambersDocumentCameraUpgrade AlphaVideowillprovideandinstallanewdocumentcameralocatednearthe existingcamera.AlphawillremovetheexistingPTZcameraandinstalltheceiling recessedcamerainitsplace.ThecamerawillbecontrolledeitherbyanIRremoteat thedaisorapushbuttoncontrollerlocatedinthecontrolroom.Thepushbutton controllerwillberackmountedandhavezoomandfocuscontrolsonit.Thevideo outofthecamerawillrunintotheexistingvideoswitcher. ExecutionofIntegration General Systemshallbeinstalledinaneatandprofessionalmanner. Jobsiteandequipmentshallremainfreeofmarks,blemishesordebris. Anyaboveceilingcomponentsshallbeinstalledwithtrimringsand/or grommetswhennecessary. PacketPageNumber75of254 3 Rackequipmentshallbeinstalledneatly,withcablingneatlybundled alongracksides. Blankspacesinequipmentracksshallbefilledwithrackblanks. Properventilationpracticesshallbefollowedinequipmentracks. WiringandCables Jointsandconnectionsshallbemadewithrosincoresolderor mechanicalconnectors. Video,miclevelaudio,lineandspeakerlevelaudio,andACpowercabling shallbebundledseparatelytoavoidcrosstalkorelectromagnetichum. Lowvoltagepowerorcontrolcablingmaybebundledwithvideocabling whennecessary. Allbalancedaudiowiringshallbewiredwithpin2hotaspertheIEC268 standard. Wiringshallbeneatlybundledwithcableties.Careshallbetakentonot compressthecableinsulationwiththecabletie. Sufficientserviceloopsshallbeprovidedforallaboveceilingelements, aboveracksorincabletrayssothatcomponentsmaybeminimally movedorservicedwithoutcablestrain. Connectorsshallbeinstalledincompliancewithmanufacturer specifications. Wiringandconnectionsshallbevisibleandlogicallymarkedwith permanent,selflaminatinglabels. InstallerTestingandAdjustments Devicesshallbetestedforpropergrounding. Videodisplaysshallbeproperlyalignedandfreefromdistortion. InsystemswherevideooverCAT5/6isutilized,displaysshallbetestedto confirmthatimagesarefreeofcableskewandinproperalignment. Cablingandloudspeakersshallbetestedforproperpolarity. Audioshallbefreeofdistortion,hums,buzzesorpops. Highimpedanceloudspeakerslinesshallbemeasuredforproper impedance.Impedancelevelsshallbedocumentedonasbuiltdrawings. PacketPageNumber76of254 4 Controlsystemprogramshallbetestedforpropersystemoperationand shallbefreeofglitches.Anyissueswillbebroughttotheattentionofthe programmerforcorrection. Training AlphaVideowillprovideuptotwohoursofsystemtrainingtonomorethanthree keyusersonbasicsystemoperationandtroubleshooting. Documentation AlphaVideowillprovideshopdrawingsthatreflectthefinalsystemdesign.Upon projectcompletion,afullsetof͟͞sizeasbuiltdrawingswillbeprovided,which willincludecomponentsofthevideo,audioandcontrolsystemsandany architecturaldocumentationusedduringtheinstallation.Thosedrawingswill becomepropertyoftheCityofMaplewooduponreceiptoffinalpaymentforthis project. ProjectManagement AlphaVideowillappointaprojectmangerthatwillbethemainpointofcontactregarding thisproject.Theprojectmanagerwillmanagetheinstallationtimeline,scheduleinstallers and/orsubcontractors,assistincoordinationofconduitand/ormountlocations,and coordinateworkwithanyadditionaltradesinvolvedinthisinstallation. PacketPageNumber77of254 5 Installationcanonlybeginwhentheprojectmanagerhasbeennotifiedthatconstruction progresshasreachedapointthatelectronicequipmentcanbeinstalledinasecureand cleanjobsite. ChangeRequests Whenthescopeofworkisagreedupon,anychangestothatscopemustberequestedasa changeorder.Changerequestsshallbesubmittedinwrittenformsothatbothpartiesfully understandtherequest.Anycostsresultingfromchangeordersshallbetheresponsibility oftheCityofMaplewood. SystemWarrantyandSupport AlphaVideooffersastandard90daywarrantyonallsystemsinstallations.During the90days,AlphaVideowillfacilitatesystemservice,phonesupportorrepairat nochargeforlabor,travel,and/orshippingonanyAlphaVideoinstalledsystemor component.Allsystemhardwareiscoveredunderthetermsandconditionsofeach ŵĂŶƵĨĂĐƚƵƌĞƌ͛Ɛwarranty.AlphaVideo,atitsoption,mayrepairorreplaceany productorpartoftheproducts,whichprovesdefectivebecauseoffailure,under normaluse,forthelengthofthe90daywarrantyperiod.Anoptionalextensionfor afull1yearsupportagreementisavailableforpurchaseduringthe90day warrantyperiod. PacketPageNumber78of254 6 PhonesupportisavailableMondaythroughFridayduringregularbusinesshoursof 8:00a.m.to5:00p.m.AlphasŝĚĞŽ͛Ɛofficenumberis9528969898.Callswillbe returnedwithinafourhourperiod.Iftheissuecannotberectifiedoverthephonea technicianwillbeonsitewithin24ʹ48hours.AlphaVideowillnotbeopenon variousholidaysthatoccurduringaMondayFridayworkweek.TheCityof Maplewoodagreesthatpromptandfullaccesstothesystemwillbegrantedto AlphaVideoatanytimeAlphaVideoisonsitetoservicethesystem. ProductsnotprovidedbyAlphaVideobutincludedinthisinstallationwillnotbe coveredbythiswarranty.AlphaVideoisnotresponsibleforanyfailureof equipmentthatisconnectedtoorcausedbyClientfurnishedequipment.The warrantycoveragewillcommenceondatetheCertificateofCompletionformis signedbybothAlphaVideoandtheCityofMaplewood.Serviceissuesafterthe90 dayperiodwillbehandledastime,materialsandtravel,plusfeesassociatedwith suchworkunlessawarrantyextensionhasbeenpurchased.Thiswarrantydoesnot coversystemmisuse,reconfigurationornegligenceonthepartoftheCityof Maplewood. CustomerResponsibilities ThisstatementofworkindicatestheresponsibilitiesofAlphaVideoandAudioInc. Asinanysysteminstallation,thisprojectcontainsanumberofcustomer responsibilities.Theyinclude,butarenotlimitedto: PacketPageNumber79of254 7 AnyHighVoltageACnecessary. Anynecessaryconduitsorbackboxes. Onekeypointofcontactforcontrolsystemdesignverification Ownerfurnishedequipmentdescribedabove(PC,PCmonitor,laptops, etc.). Patchingofexistingspeakerandcameralocationsnotreusedinthenew system. Disposalofallremovedequipmentnottobereused. Accesstositeduringnormalbusinesshours(7amto5pm). ClientSignOff Iherebyapprovetheabovestatementofwork.Apurchaseorderforthisproject,in verbalorwrittenformindicatesacceptanceofthisstatementofwork. Date:_____________________ Company:____________________________________________________ Name:____________________________________________________ Signature:____________________________________________________ PacketPageNumber80of254 Quotation DateQuote #Cust # 04/29/10AAAQ11431-01 7711 Computer Ave, Edina MN 55435 We are an equal opportunity employer Phone: 952-896-9898 - Fax 952-896-9899 - Visit us at www.alphavideo.com Prepared For:Sales Representative: Mychal Fowlds Bob Follestad Phone:(651)249-2923 City of Maplewood Sales Executive Fax: 1830 East County Road B Terms: 952-841-3302 NET 30 Maplewood, MN 55109 Ship via:Best Way ID #ItemDescriptionQtyUnit PriceExt. Price CITY OF MAPLEWOOD AV UPGRADE PROJECT SPEAKERS 8001 4021 TANNOY DI5T WHITE 1 4 $126.00 $504.00 20.0 CW OMNIMOUNT SPEAKER MOUNT 2 4 $30.00 $120.00 8001 4450 TANNOY CMS-501BM CEILING SPEAKER 3 6 $118.00 $708.00 SubTotal $1,332.00 AUDIO AMPLIFIER AND MIXER CTS 4200A CROWN 4 CHANNEL AUDIO AMPLIFIER 4 1 $956.00 $956.00 NEXIA CS BIAMP DIGITAL AUDIO PROCESSOR 5 2 $1,456.00 $2,912.00 LOGIC BOX BIAMP LOGIC 20 I/O RELAY BOX 6 1 $249.00 $249.00 SubTotal $4,117.00 MICROPHONES ES915C18 AUDIO TECHNICA GOOSENECK MICROPHONE 18 INCHES 7 14 $256.00 $3,584.00 AT8666RSC AUDTECH DESK STAND WITH SWITCH AND CC 8 14 $125.00 $1,750.00 ATW-3131B AUDIO TECHNICA LAPEL WIRELESS 9 1 $452.00 $452.00 ATW-3141B AUDIO TECHNICA DYNAMIC WIRELESS 10 1 $452.00 $452.00 AT8630 AUDTECH JOINING PLATE 11 1 $27.00 $27.00 NOTE: IF MICROPHONES ARE USED THAT SIMPLY PLUG INTO AN XLR STYLE MOUNT, REMOTE CONTROL OF THE MICS WILL BE LOST. MICROPHONES CAN BE MUTED LOCALLY, BUT THERE IS NOT ENOUGH SPACE IN THE MIC FOR THE NECESSARY CIRCUITRY TO ALLOW FOR REMOTE ACCESS. IT IS FOR THIS REASON THAT MICS ON STANDS HAVE BEEN QUOTED. SubTotal $6,265.00 DOCUMENT CAMERA 999-3008-000 VADDIO CEILING HD DOCUMENT CAMERA 12 1 $3,370.00 $3,370.00 998-6000-002 VADDIO RACK PANEL FOR QUICK CONNECT MOUNTING 13 1 $50.00 $50.00 60-744-12 EXTRON MLC52 RS BASIC MLC-MEDIALINK CONTROLLER 14 1 $382.00 $382.00 CUSTOM RCI RACK PLATE 15 1 $38.00 $38.00 Page 1 of 2 CONFIDENTIAL 11/05/10 PacketPageNumber81of254 Page 2 of 2 Quotation DateQuote #Cust # 04/29/10AAAQ11431-01 7711 Computer Ave, Edina MN 55435 We are an equal opportunity employer Phone: 952-896-9898 - Fax 952-896-9899 - Visit us at www.alphavideo.com ID #ItemDescriptionQtyUnit PriceExt. Price NOTE: THIS CAMERA IS CAPABLE OF SD 4:3 DISPLAY AND 16:9 HD DISPLAY. A LESS EXPENSIVE STANDARD DEF CAMERA IS AVAILABLE BUT WOULD NEED TO BE REPLACED IF MAPLEWOOD MOVED TO HD. SubTotal $3,840.00 INSTALLATION MISC ALPHA VIDEO LABOR 16 1 $7,915.00 $7,915.00 MISC ALPHA VIDEO MATERIALS 17 1 $738.00 $738.00 SubTotal $8,653.00 $24,207.00 Sub Total Shipping and sales tax will be billed at actual Sales Tax $1,664.23 Shipping $0.00 Total $25,871.23 Accepted by: Date: PO: All information contained within this quote is valid for the next 30 days. Thereafter, all prices and applicable charges are subject to change. MINIMUM 15% RESTOCKING FEE WITH ORIGINAL PACKAGING. Page 2 of 2 CONFIDENTIAL 11/05/10 PacketPageNumber82of254 ! *" + ,)* !-. /0 & - %'), > !" "#$ 123 3- &4 !" 0 -"" )(( - %&'&(&) > %&'&(& "#56 " 5 7" " "+ )5 *830731938.1738 7$038.1738*8713037$3 .88 193 *830731911:/090;199: .32390;057$0.88 193 3700 8909:8.7$0.32170< 087$08.;13=1738 93 701/82051:<1<7$8.3=0< 03 0317388..0.8<*7383 7.3*79: .8$3/37011:/0<914<9531:<1<7$8.3=03323<198.8.;13=17383 3 8 0 3887$3 8*<07199*830 $8<93031709:/00 7.8:05 PacketPageNumber83of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acketPageNumber84of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acketPageNumber85of254 "B 3 ?-!+! "" -@7:9"" * -" 0> - " G2-)IA2 A5A5A5 "B7 A5 ;-7 A(,)5 "" $$ $( "" (.'$ '$ !$$ &$$"##8$' " ( ($# '# ( $'$"%"#!""# PacketPageNumber86of254 Agenda Item G9 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer / Dep. Director of Public Works SUBJECT:ApprovalofTrafficSignalMaintenanceAgreementswithRamseyCounty, ApprovalofTrafficSignalMaintenanceAgreementswithRamseyCounty, CityofWoodbury,andWashingtonCounty,CenturyAvenueImprovements, CityofWoodbury,andWashingtonCounty,CenturyAvenueImprovements, CityProject03-15 CityProject03-15 DATE: November 1, 2010 INTRODUCTION The council should consider approval of two traffic control signal maintenance agreements associated with the recently completed Century Avenue reconstruction project. BACKGROUND / DISCUSSION Three new traffic signals were placed during the reconstruction of Century Avenue at the cross streets of Lake, Lower Afton, and Upper Afton. The City of Maplewood needs to enter into a maintenance agreement with Ramsey County, Woodbury, and Washington County for two of these signals. The agreement is for the maintenance of the traffic control signal system which includes street lights, signs, and emergency vehicle pre-emption. The attached maintenance agreement defines the obligations of both the City and other parties similar to past agreements. RECOMMENDATION It is recommended that the council approve the attached maintenance agreements for the traffic control signals located at the intersections of CenturyAvenueatUpperAftonRdandCenturyAvenueatLower CenturyAvenueatUpperAftonRdandCenturyAvenueatLower AftonRoad, and direct the mayor and city manager to sign the agreements signifying city council AftonRoad approval. Minor revisions as approved by the City Attorney are authorized as needed for the agreements. Attachments 1. Maintenance Agreement PW2008-13 (Century/Upper Afton) 2. Maintenance Agreement PW2008-12 (Century/Lower Afton) 3. Location Map PacketPageNumber87of254 Agenda Item G9 Attachment 1 PacketPageNumber88of254 Agenda Item G9 Attachment 1 PacketPageNumber89of254 Agenda Item G9 Attachment 1 PacketPageNumber90of254 Agenda Item G9 Attachment 1 PacketPageNumber91of254 Agenda Item G9 Attachment 1 PacketPageNumber92of254 Agenda Item G9 Attachment 1 PacketPageNumber93of254 Agenda Item G9 Attachment 1 PacketPageNumber94of254 Agenda Item G9 Attachment 2 PacketPageNumber95of254 Agenda Item G9 Attachment 2 PacketPageNumber96of254 Agenda Item G9 Attachment 2 PacketPageNumber97of254 Agenda Item G9 Attachment 2 PacketPageNumber98of254 Agenda Item G9 Attachment 2 PacketPageNumber99of254 Agenda Item G9 Attachment 2 PacketPageNumber100of254 Agenda Item G9 Attachment 2 PacketPageNumber101of254 Agenda Item G9 Attachment 3 DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only. SOURCES: Ramsey County (April 30, 2007), The Lawrence Group;April 30, 2007 for County parcel and property records data; April 2007 for commercial and PacketPageNumber102of254 Agenda Item G10 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer / Dep. Director of Public Works SUBJECT:Approval of SpecialAssessmentSettlementAgreementfor3065White SpecialAssessmentSettlementAgreementfor3065White BearAvenue,WhiteBearAvenue/CountyRoadDImprovements,City BearAvenue,WhiteBearAvenue/CountyRoadDImprovements,City Project08-13 Project08-13 DATE: November 5, 2010 INTRODUCTION The council shall consider the special assessment settlement agreement for the address of 3065 White Bear Avenue associated with the White Bear Avenue/County Road D Improvements, City Project 08- 13. BACKGROUND / DISCUSSION The assessment hearing for the project was held on September 27,2010. Prior to the hearing the owner of 3065 White Bear Avenue filed an objection to the assessment according to MN Statute 429. On October 11, 2010 the council adopted the final role. In order to prevent further appeal and court proceeding for the subject property a settlement agreement was reached as follows for 3065 White Bear Avenue (PID 02.29.22.21.0015): Original = $23,937.84; Final = $18,937.84. RECOMMENDATION It is recommended that the council approve the attached settlement agreement for 3065 White Bear Avenue and authorize the Assistant City Manager and City Attorney to sign the agreement. Attachments 1. Settlement Agreement 2. Location Map PacketPageNumber103of254 Agenda Item G10 Attachment 1 PacketPageNumber104of254 Agenda Item G10 Attachment 1 PacketPageNumber105of254 Agenda Item G10 Attachment 1 PacketPageNumber106of254 Agenda Item G10 Attachment 1 PacketPageNumber107of254 Agenda Item G10 Attachment 1 PacketPageNumber108of254 Agenda Item G10 Attachment 2 PacketPageNumber109of254 Agenda Item G11 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer / Dep. Public Works Director SUBJECT: Approval of Resolution Directing Modification of Existing Construction Contract, Supplemental Agreement No. 3, White Bear Avenue / County Rd D Improvements, Project 08-13 DATE: November 9, 2010 INTRODUCTION The city council will consider approving the attached resolution directing the modification of the existing construction contract. DISCUSSION Prior to Supplemental Agreement No. 3 two agreements were executed by Ramsey County. The city did not require approval of those agreements because it did not affect the city’s cost share agreement for construction costs. However Supplemental Agreement No. 3 does contain a small obligation of the city in the amount of $595.20 out of the total $2,306.40 increase to the contractor for additional concrete walkway material quantities that are required. BUDGET Approval of Supplemental Agreement No. 3 will increase the city’s share for construction by $595.20, and will not affect the approved budget, as it falls within contingencies. RECOMMENDATION It is recommended that the council approve the attached Resolution Directing Modification of Existing Construction Contract, Supplemental Agreement No. 3, for City Project 08-13. Attachments: 1. Resolution 2. Supplemental Agreement 3 3. Location Map PacketPageNumber110of254 Agenda Item G11 Attachment 1 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 08-13, SUPPLEMENTAL AGREEMENT NO. 3 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered improvements to Project 08-13, White Bear Ave / County Rd D Improvements, and has concurred with a contract let by Ramsey County and in accordance to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as City Project 08-13 including Supplement Agreement No. 3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor and City Engineer are hereby authorized and directed to modify the existing contract by executing said Supplemental Agreement No. 3 which is an increase of $595.20. nd day of November 2010. Adopted by the Maplewood City Council on this 22 PacketPageNumber111of254 Agenda Item G11 Attachment 2 PacketPageNumber112of254 Agenda Item G11 Attachment 3 PacketPageNumber113of254 Item G12 MEMORANDUM TO: Jim Antonen, City Manager FROM: Karen Guilfoile, Citizen Services Director DuWayne Konewko, Parks & Recreation Director Christie Penn, Banquet & Event Manager DATE: November 16 for the November 22 City Council Agenda SUBJECT: Community Center Contract with Ashland Productions INTRODUCTION The City of Maplewood is proposing to enter into an agreement with Ashland Productions, Inc. (hereafter Ashland) to make Ashland the resident theatre group of the Maplewood Community Center, with management responsibilities of the theatre and related spaces. Space related to the theatre includes the theatre, stage, control room, catwalk, backstage storage, green room and men’s and women’s dressing rooms. BACKGROUND Ashland has worked with the Maplewood Community Center in one capacity or another since the building’s inception. The MCC’s partnership with Ashland was formalized into a rental agreement in 2008. The contract being proposed represents a continuation of this partnership. This agreement will be based on the following terms: Financial : Ashland shall pay an annual lease fee of $34,200. The lease shall be paid in th monthly installments of $2,850 due the 15 of each month. MCC Theater Dates: MCC shall be permitted to use the theatre and related spaces area for meetings and events up to thirty (30) days or evenings annually at the availability of Ashland. MCC intends to use these dates to continue their theatre entertainment series. Sub Booking : MCC will have the ability to book additional sub-tenants for daytime and non- performance events for dates available in Ashland’s calendar. Twenty-five percent of the rent/income for these booking shall be credited to Ashland’s account and reflected in a monthly statement. The remaining balance of any rental fees will remain with MCC. RECOMMENDATION It is recommended that the City Council contract with Ashland to make them the resident theatre group of the Maplewood Community Center for a five year duration beginning January 1, 2011 and running through December 31, 2015. PacketPageNumber114of254 Maplewood Performing Arts Center Agreement between Ashland Productions, Inc. and the City of Maplewood– Maplewood Community Center Agreement Terms 2011-2015 This Agreement shall be governed by the following terms: Space 1. Ashland Productions, Inc. heretofore referred to as; “ASHLAND” shall be the resident theatre group of the Maplewood Community Center “MCC”, with management responsibilities of the theatre and related spaces. Space related to the theatre includes the theatre, stage, control room, catwalk, backstage storage, green room and men’s and women’s dressing rooms. 2. The MCC shall also provide a locked storage room in the lower level of the MCC for the exclusive use of ASHLAND that shall be approximately 10’ x 20’. 3. The Theatre and related spaces shall be kept orderly and all equipment shall be kept clear of electrical equipment and fire extinguishers. 4. The ASHLAND Business Manager (or designated authority), shall be the primary contact for the theatre space and shall be authorized to conduct and make day-to-day business decisions. 5. ASHLAND shall be permitted to use other MCC spaces at the availability of MCC. ASHLAND shall contact and obtain approval from the MCC designated authority prior to the requested date. ASHLAND shall not be charged for this usage. 6. The MCC facility will remain open and accessible for all ASHLAND and ASHLAND sub- tenant performances. Off hours access for non-performance activities is available to ASHLAND staff via keys to the backstage loading dock area. Performance dates and times will be made available to MCC monthly. 7. The MCC shall be responsible for paying for all heating, cooling, trash disposal and custodial expenses associated with the theatre area. ASHLAND shall be provided trash containers (located in the backstage storage area) to dispose of debris. ASHLAND will be responsible for bringing backstage debris to the dumpster. ASHLAND and ASHLAND sub-tenants shall be responsible for cleaning up the theatre, green room, dressing rooms, backstage shop, control room and stage after each rehearsal and/or performance. 8. The MCC shall keep the two public bathrooms on the main floor cleaned and repaired for use by ASHLAND and ASHLAND sub-tenant audiences. MCC will keep the theatre areas in working condition by maintaining and repairing the areas. ASHLAND may submit a work request for these repairs and they will be performed at no charge to ASHLAND. 9. The City shall provide the use of the MCC copying machine for ASHLAND copying at no cost. Should the necessary copying exceed 2400 pages annually, a charge of five cents per copy shall be incurred and subsequently billed at the end of the year. Lease and Use Agreements PacketPageNumber115of254 10. ASHLAND shall manage “Lease and Use Agreements” with other groups for evening and performance events. ASHLAND will bill, collect and retain 100% of all rentals/revenue from those Agreements aside from those specifically outlined in the terms of this Agreement 11. MCC shall be permitted to use the theatre and related spaces area for meetings and events up to thirty (30) days or evenings annually at the availability of ASHLAND. MCC shall contact and obtain approval from the ASHLAND Business Manager (or designated authority) prior to the requested date. MCC shall not be charged for this usage. 12. As ASHLAND and MCC desire to keep the theatre space booked as much as possible. ASHLAND welcomes MCC’s help with booking new “Lease and Use Agreement” sub- tenants for daytime and non-performance events for dates available in ASHLAND’s calendar. MCC shall contact and obtain approval from the ASHLAND Business Manager (or designated authority) prior to said dates. a. In the event that MCC successfully books a sub-tenant for ASHLAND as described above, MCC will bill and collect the rent/revenue associated with those bookings. 25% of the rent/revenue income for those bookings shall be credited to ASHLAND’S account and reflected in a monthly statement. MCC and MCC Sub-tenants shall have access to use basic ASHLAND sound and lighting equipment with prior arrangement with the ASHLAND Business Manager (or designated authority). This equipment is made available at no additional cost. b. If ASHLAND personnel or design experts are required for MCC contract or sub-tenant events, those services and associated charges are negotiated outside the terms of this contract. Productions 13. ASHLAND shall establish prices and sell tickets for all ASHLAND and ASHLAND sub- tenant events as applicable. 14. The ASHLAND on-line ticketing system shall be made available to MCC for MCC contracted (30) and MCC sub-tenant events in the theatre at no charge. Ticket sales and theatre house management for all MCC contracted and sub-tenant events will be the responsibility of MCC. 15. An MCC designate will be given access privileges to update MCC contracted and sub- tenant information on-line. These updates are the responsibility of MCC. 16. Any change or enhancement to the ASHLAND on-line system requested by MCC will be made only after approval by the ASHLAND Business Manager (or designated authority). The costs of MCC requested enhancements are the responsibility of MCC. 17. Promotional costs for ASHLAND and ASHLAND sub-tenant productions shall be the responsibility of ASHLAND. However, the City shall provide the following advertising mediums to ASHLAND free of charge: One quarter page advertisement in each edition of Maplewood Monthly. Unlimited access to; flat screens inside the MCC and the MCC Pylon sign in the parking lot and access, as available, to the billboards MCC has access to (ASHLAND must provide publication readable .jpeg to Marketing Manager in order for an advertisement to be included in sign rotation). PacketPageNumber116of254 MCC Poster Frame to be maintained and updated by ASHLAND. 18.Promotional costs for MCC contracted and MCC sub-tenant productions shall be the responsibility of MCC. However, ASHLAND will supply the following collateral advertising mediums: Two half-page advertisements in each Ashland production show program. Excess program space as it becomes available. 19.ASHLAND will supply a qualified lighting technician for up to 15 of the 30 MCC productions dates, not to exceed 45 total hours. MCC shall not be charged for this service. Insurance 20. ASHLAND releases MCC from any and all damages, claims, or liability to both person and property as a result of entering into this Agreement. ASHLAND shall provide MCC a copy of their insurance binder on an annual basis. Refer to the attached Exhibit B Fixtures, Alterations and Improvements 21. MCC and ASHLAND acknowledge that the theatre premises subject to this Agreement is already equipped for the purposes of stage production(s) and has pre-installed fixtures for the purposes of seating, staging, sound, and light. 22. ASHLAND, at their expense, shall have the right with MCC’s consent to remodel, redecorate, and make additions, improvements and replacements to the theatre premises from time to time as ASHLAND may deem desirable, provided the same are made in a workmanlike manner and utilizing good quality materials. ASHLAND shall have the right to place and install personal property, trade fixtures, equipment and other temporary installations in and upon the theatre premises, and fasten the same to the premises. 23. All personal property, equipment, machinery, trade fixtures and temporary installations placed or installed on the theatre premises by ASHLAND shall remain ASHLAND’s property free and clear of any claim by MCC. ASHLAND shall have the right to remove the same at any time during the term of this Agreement provided that all damage to the theatre premises caused by such removal shall be repaired by ASHLAND at ASHLAND’s expense and to MCC’s satisfaction. 24. All ASHLAND fixtures and improvements shall be available for use by MCC designated personnel providing the personnel has been trained and deemed able to properly use said equipment by the ASHLAND Artistic Director (or designated authority). The access to this equipment by suitably trained personnel will be free of charge for MCC. 25. Chattel property (e.g. costumes, props, etc) owned by ASHLAND are the sole property of ASHLAND and may be removed at any time. Term and Rental 26. This five year Agreement shall commence on January 1, 2011 and terminate on December 31, 2015 upon obtaining signatures of both parties at the following terms: ASHLAND shall pay an annual lease fee of $34,200. The lease shall be paid in monthly th installments of $2,850 due the 15 of each month. PacketPageNumber117of254 27. Payments to the MCC are to be made monthly on the 15th of the month, payments not th received by the 25 of the month shall result in an assessment of $50 as a late fee which shall be added to the ASHLAND account. 28. This Agreement may be modified by both parties as long as the modification is presented in writing and approved by the City of Maplewood authorized MCC authority and the President of ASHLAND with approval of the ASHLAND Board of Directors. Both parties reserve the right to terminate the Agreement with a 180 day written notification. 29. A damage security deposit of $3,500 shall continue to be held by MCC to apply against the cost of repairing damages to premises and/or furnishings, and cleaning found necessary at termination of the tenancy. This does not relieve ASHLAND of liability in excess of the deposit, if any. Binding Effect: 30. Except as hereinafter provided, this Agreement shall bind and inure to the benefit of the parties hereto. Entire Agreement: 31. This Agreement contains all the terms and conditions relating to the performance and replaces any oral agreements or other negotiations between the parties. No modifications of this Agreement shall be valid until they have been placed in writing and signed by all parties hereto. Validity: 32. If any portion, section, subsection, sentence, clause, paragraph or phrase of this Agreement is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Agreement. Governing Law: 33. This Agreement and any interpretation thereof shall be governed by the Laws of the State of Minnesota and adjudicated in the District Court of Ramsey County. _____________________________ ___________________________ Accepted by DuWayne Konewko Accepted by Denise Mogren, on behalf Of the City of Maplewood President, Ashland Productions, Inc. ______________________________ __________________________ Date Date PacketPageNumber118of254 Agenda Item G13 AGENDA REPORT TO: Jim Antonen, City Manager FROM: Michael Thompson, City Engineer/ Deputy Dir. of Public Works SUBJECT: Resolution Approving Certification of Special Assessment for Unpaid SAC Fees for 27 Century Avenue DATE: November 10, 2010 INTRODUCTION The council will consider approving the attached resolution approving the certification of the special assessment for unpaid SAC fees for 27 Century Avenue. BACKGROUND Zulfiquar Ali Punjani is the owner of the property located at 27 Century Avenue North. In late 2009, the property was remodeled. As part of the remodel the property was charged $22,000 for MCES Sewer Access Charges. An agreement was signed between Zulfiquar Ali Punjani and the City of Maplewood extending the due date for the SAC fees. The fully executed agreement between the City of Maplewood and Zulfiquar Ali Punjani, stipulated that $22,000 was being charged to the property for SAC fees. $11,000 in SAC fees was paid to the City in November 2009. The balance of $11,000 was due to the City prior to November 1, 2010. Any unpaid SAC fees are to be assessed as follows: Unpaid amount of remaining $11,000 SAC fees plus an additional 25% of the total unpaid amount. No additional payments have been received. Per the terms of the agreement the assessment for $13,750 ($11,000 plus 25%) shall be paid over a fifteen (15) year period at 6% interest. Zulfiquar Ali Punjani agreed to waive the notice of hearing, the hearing itself, and the right to appeal said assessments pursuant to Minnesota Statutes Section 429.061, et al. RECOMMENDATION It is recommended that the city council approve the attached Resolution Approving Certification of Special Assessment for Unpaid SAC Fees for 27 Century Avenue N. Attachments: 1.Resolution: Approving Certification of Special Assessment for Unpaid SAC Fees for 27 Century Avenue N 2. Agreement PacketPageNumber119of254 Agenda Item G13 Attachment 1 RESOLUTION RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County SAC charges in the amount of $13,750.00 for collection with the taxes for the property located at 27 Century Avenue North (PIN 01-28-22-14-0105), per the signed agreement between the City and the property owner. The assessment is to be paid over a fifteen (15) year period at an interest rate of 6%. nd Adopted by the council on this 22 day of November 2010. PacketPageNumber120of254 Agenda Item G13 Attachment 2 PacketPageNumber121of254 Agenda Item G13 Attachment 2 PacketPageNumber122of254 Agenda Item H1 AGENDA REPORT TO: Jim Antonen, City Manager FROM: Michael Thompson, City Engineer/ Deputy Dir. of Public Works SUBJECT: Markham Pond Retaining Wall, Project 05-18, a. Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll DATE: November 10, 2010 INTRODUCTION The property owner has been mailed a notice of the exact amount of their assessment, as well as notice that they must submit a written objection either at, or prior to the hearing if they disagree with the assessment amount. This hearing was also published twice in the designated newspaper as required by Statute. The city council should conduct the assessment hearing, receive any objections, and consider approving the attached resolution adopting the assessment roll. BACKGROUND DeSoto Associates Limited Partnership, LLP is the owner at 1650 Beam Avenue. An agreement was signed between DeSoto Associates Limited Partnership, LLP and the City of Maplewoodfor the replacement and future maintenance of a retaining wall between Markham Pond and the parking lot. It was previously determined that the retaining wall was failing and needed to be replaced and the site restored. On August 10, 2009 the council awarded a construction contract in the amount of $251,913.00. The contractor, Urban Companies, LLC, has completed the project improvements. The fully executed agreement between the City of Maplewood and DeSoto Associates Limited Partnership, LLP stipulates that DeSoto Associates Limited Partnership, LLP, willbe assessed a storm water assessment in the amount of $31,084.40. This assessment shall be paid over an 8 year period at 6% interest. RECOMMENDATION It is recommended that the city council approve the attached Resolution for the Adoption of the Assessment Roll for the Markham Pond Retaining Wall, City Project 05-18. Attachments: 1. Resolution: Adopting the Assessment Roll 2. Assessment Roll 3. Location Map PacketPageNumber123of254 Agenda Item H1 Attachment 1 RESOLUTION ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on November 8, 2010, calling for a Public Hearing, the assessment roll for the Markham Pond Retaining Wall, City Project 05-18, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.The assessment roll for the Markham Pond Retaining Wall, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2.Such assessments shall be payable in equal annual installments extending over a period of 8 years, the first installments to be payable on or before the first Monday in January 2011 and shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2011. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3.The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than December 22, 2010, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after December 22, 2010, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4.The city engineer and city clerk shall forthwith after December 22, 2010, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. nd day of November 2010. Adopted by the council on this 22 PacketPageNumber124of254 Markham Pond Retaining Wall Agenda Item H1 City Project 05-18 Attachment 2 Assessment Roll Street Storm Sewer TOTAL Parcel IDStreetOwner Name 1Owner Street AddressOwner City/State/Zip NumberAssessment ASSESSMENT BEAMDESOTO95 SOUTH OWASSO MAPLEWOOD, MN 1650AVENUEASSOCIATES LLPBLVD W55117 03.29.22.42.0001 $31,084.4031,084.40$ PacketPageNumber125of254 Agenda Item H1 Markham Pond Retaining Wall Attachment 3 DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only. SOURCES: Ramsey County (November 1, 2010), The Lawrence Group;November 1, 2010 for County parcel and property records data; November 2010 for PacketPageNumber126of254 Agenda Item H2 MEMORANDUM TO: James Antonen, City Manager FROM: Tom Ekstrand, Senior Planner Chuck Ahl, Assistant City Manager Tax-Exempt Revenue Bond Financing SUBJECT: APPLICANT: Hill-Murray Foundation LOCATION: 2625 Larpenteur Avenue East VOTE: Simple Majority Vote Required DATE: November 15, 2010 INTRODUCTION The Hill-Murray Foundation, on behalf of Hill-Murray High School, is requesting that the city approve $6,000,000 in tax-exempt revenue note financing. The applicant would use this funding to refinance the previous tax-exempt revenue note approved by the city in 2005 and also to refinance other loans they had received. The funds were used initially to purchase additional property for the school and for building improvements. The applicant is requesting that the city approve this financing so the bond interest would be tax-exempt. The state and federal governments require local government approval of tax- exempt financing. BACKGROUND In 2005 the Maplewood HRA issued a tax exempt note for $3,300,000 to assist Hill-Murray in acquiring additional property for their school. The 2005 Note was purchased by Premier Bank and is currently outstanding in the amount of approximately $2,988,200. In February 2007 Premier Bank also loaned Hill-Murray directly an additional $1,000,000 and $4,000,000 to finance construction of an athletic facility and an auditorium. The two 2007 loans are now outstanding in the amount of approximately $2,960,000 for a total debt to Premier Bank of approximately $5,948,200. On September 8, 2010, the Maplewood HRA held a public hearing and approved a modification to the 2005 Note. However, before that transaction was completed, it was determined that Premier Bank had actually combined the three notes together and modified the terms, something they could not do to the tax exempt Note without the approval of the City. Hill-Murray and Premier Bank are now asking the city council to approve a refinancing of the entire amount of the loans. A new notice of public hearing in the amount of up to $6,000,000 was published. This is not just a refinance of the 2005 Note. The amount of the tax exempt financing is being increased to include the costs of the additional improvements at the school. PacketPageNumber127of254 DISCUSSION This request would meet the city's requirements for tax-exempt financing. Maplewood will not be liable for this financing. As stated above, this request is merely for refinancing. RECOMMENDATION Approve the attached resolution approving $6,000,000 in tax-exempt revenue financing for Hill- Murray High School at 2625 Larpenteur Avenue. p/Sec13-29/Hill Murray School Refunding Revenue Bonds 11 10 te #2 Attachments: 1. Location Map 2. Financing Approval Resolution PacketPageNumber128of254 Attachment1 LOCATIONMAP PacketPageNumber129of254 Attachment2 Extract of Minutes of a Meeting of the City Council of the City of Maplewood, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Minnesota was duly held in the City on Monday, November 22, 2010, at 7:00 o'clock P.M. The following members were present: and the following were absent: During said meeting _________ introduced the following resolution and moved its adoption: RESOLUTION NO. _______ RESOLUTION APPROVING THE ISSUANCE AND SALE OF THE EDUCATIONAL FACILITIES REVENUE REFUNDING NOTE, SERIES 2010 AND AUTHORIZING THE EXECUTION OF DOCUMENTS RELATING THERETO (HILL-MURRAY SCHOOL PROJECT) The motion for the adoption of the foregoing resolution was duly seconded by Member ________________________, and after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. PacketPageNumber130of254 2993845v1 RESOLUTION APPROVING THE ISSUANCE AND SALE OF THE EDUCATIONAL FACILITIES REVENUE REFUNDING NOTE, SERIES 2010 AND AUTHORIZING THE EXECUTION OF DOCUMENTS RELATING THERETO (HILL-MURRAY SCHOOL PROJECT) WHEREAS, (a)Minnesota Statutes, Chapter 469.152 to 469.1651 (the "Act") as found and determined by the legislature is to promote the welfare of the state by the active attraction and encouragement and development of economically sound industry and commerce to prevent so far as possible the emergence of blighted and marginal lands and areas of chronic unemployment; (b)Factors necessitating the active promotion and development of economically sound industry and commerce are the increasing concentration of population in the metropolitan areas and the rapidly rising increase in the amount and cost of governmental services required to meet the needs of the increased population and the need for development of land use which will provide an adequate tax base to finance these increased costs and access to education and employment opportunities for such population; (c)The City of Maplewood, Minnesota (the "City") proposes to refinance the outstanding principal balance of its $3,300,000 Educational Facilities Revenue Note, Series 2005 (Hill-Murray School Project) issued by the Housing and Redevelopment Authority of the City of Maplewood, Minnesota (the "Authority") and certain additional conventional loans procured by Hill-Murray School (the "School") (collectively, the "Prior Obligations") used to finance (i) the acquisition of approximately 40 acres of land which is the current footprint of the School, along with an additional 4 acres of land located at 2625 Larpenteur Avenue East in the City, (ii) construction and equipping of an athletic facility, and (iii) construction and equipping of an auditorium (collectively, the "Project") for Hill-Murray Foundation, a Minnesota nonprofit corporation (the "Borrower"). (d)The Borrower desires to refund the Prior Obligations through the City's issuance of the Educational Facilities Revenue Refunding Note, Series 2010 (the "Note") in a principal amount not to exceed $6,000,000. BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota (the "City"), as follows: SECTION 1.LEGAL AUTHORIZATION AND FINDINGS. 1.1Findings. The City hereby finds, determines and declares as follows: (a)The City is a political subdivision of the State of Minnesota and is authorized under the Act to assist the revenue producing project herein referred to, and to issue and sell the Note, as hereinafter defined, for the purpose, in the manner and upon the terms and conditions set forth in the Act and in this Resolution. 2 PacketPageNumber131of254 2993845v1 (b)The issuance and sale of the Note by the City, pursuant to the Act, is in the best interest of the City, and the City hereby determines to issue the Note and to sell the Note to Premier Bank (the "Lender"), as provided herein. The City will loan the proceeds of the Note (the "Loan") to the Borrower in order to refinance the Prior Obligations. (c)Pursuant to a Loan Agreement (the "Loan Agreement") to be entered into between the City and the Borrower, the Borrower has agreed to repay the Note in specified amounts and at specified times sufficient to pay in full when due the principal of, premium, if any, and interest on the Note. In addition, the Loan Agreement contains provisions relating to the Project, indemnification, insurance, and other agreements and covenants which are required or permitted by the Act and which the City and the Borrower deem necessary or desirable for the refinancing of the Prior Obligations. A draft of the Loan Agreement has been submitted to the City Council. (d)Pursuant to a Pledge Agreement to be entered into between the City and the Lender, the City has pledged and granted a security interest in all of its rights, title, and interest in the Loan Agreement to the Lender (except for certain rights of indemnification and to reimbursement for certain costs and expenses). A draft of the Pledge Agreement has been submitted to the City Council. (e)The Note will be a special limited obligation of the City. The Note shall not be payable from or charged upon any funds other than the revenues pledged to the payment thereof, nor shall the City be subject to any liability thereon. No holder of the Note shall ever have the right to compel any exercise of the taxing power of the City to pay the Note or the interest thereon, nor to enforce payment thereof against any property of the City. The Note shall not constitute a debt of the City within the meaning of any constitutional or statutory limitation. (f)It is desirable, feasible and consistent with the objects and purposes of the Act to issue the Note, for the purpose of refinancing the Prior Obligations. SECTION 2.THE NOTE. 2.1Authorized Amount and Form of Note. The Note issued pursuant to this Resolution shall be in substantially the form submitted to the City with such appropriate variations, omissions and insertions as are permitted or required by this Resolution, and in accordance with the further provisions hereof; and the total aggregate principal amount of the Note that may be outstanding hereunder is expressly limited to $6,000,000, unless a duplicate Note is issued pursuant to Section 2.7. The Note shall bear interest at a rate not to exceed 6% per annum. 2.2The Note. The Note shall be dated as of the date of delivery to the Lender, shall be payable at the times and in the manner, shall bear interest at the rate, and shall be subject to such other terms and conditions as are set forth therein. 2.3Execution. The Note shall be executed on behalf of the City by the signatures of its Mayor and Manager and shall be sealed with the seal of the City; provided that the seal may be intentionally omitted as provided by law. In case any officer whose signature shall appear on 3 PacketPageNumber132of254 2993845v1 the Note shall cease to be such officer before the delivery of the Note, such signature shall nevertheless be valid and sufficient for all purposes, the same as if had remained in office until delivery. In the event of the absence or disability of the Mayor or the Manager such officers of the City as, in the opinion of the City Attorney, may act in their behalf, shall without further act or authorization of the City Council execute and deliver the Note. 2.4Delivery of Initial Note. Before delivery of the Note there shall be filed with the Lender (except to the extent waived by the Lender) the following items: (1)an executed copy of each of the following documents: (a)the Loan Agreement; (b)the Pledge Agreement; (2)an opinion of Counsel for the Borrower as prescribed by the Lender and Bond Counsel; (3)the opinion of Bond Counsel as to the validity and tax exempt status of the Note; (4)a 501(c)(3) determination letter from the Internal Revenue Service evidencing that the Borrower is exempt from income taxation under Section 501(c)(3) of the Code; (5)such other documents and opinions as Bond Counsel may reasonably require for purposes of rendering its opinion required in subsection (3) above or that the Lender may reasonably require for the closing. 2.5Disposition of Note Proceeds. Upon delivery of the Note to the Lender, the Lender shall, on behalf of the City, advance the proceeds of the Note to the City to prepay the Prior Obligations on the date the Note is issued (the "Refunding"). 2.6Registration of Transfer. The City will cause to be kept at the office of the City Manager a Note Register in which, subject to such reasonable regulations as it may prescribe, the City shall provide for the registration of transfers of ownership of the Note. The Note shall be initially registered in the name of the Lender and shall be transferable upon the Note Register by the Lender in person or by its agent duly authorized in writing, upon surrender of the Note together with a written instrument of transfer satisfactory to the City Manager, duly executed by the Lender or its duly authorized agent. The following form of assignment shall be sufficient for said purpose. For value received ___________ hereby sells, assigns and transfers unto ________________ the within Note of the City of Maplewood, Minnesota, and does hereby irrevocably constitute and appoint ___________________ attorney to transfer such Note on the books of said City with full power of substitution in the premises. The undersigned certifies that the transfer is made in accordance with 4 PacketPageNumber133of254 2993845v1 the provisions of Section 2.9 of the Resolution authorizing the issuance of the Note. Dated: Registered Owner Upon such transfer the City Manager shall note the date of registration and the name and address of the new Lender in the Note Register and in the registration blank appearing on the Note. 2.7Mutilated, Lost or Destroyed Note. In case any Note issued hereunder shall become mutilated or be destroyed or lost, the City shall, if not then prohibited by law, cause to be executed and delivered, a new Note of like outstanding principal amount, number and tenor in exchange and substitution for and upon cancellation of such mutilated Note, or in lieu of and in substitution for such Note destroyed or lost, upon the Lender's paying the reasonable expenses and charges of the City in connection therewith, and in the case of a Note destroyed or lost, the filing with the City of evidence satisfactory to the City with indemnity satisfactory to it. If the mutilated, destroyed or lost Note has already matured or been called for redemption in accordance with its terms it shall not be necessary to issue a new Note prior to payment. 2.8Ownership of Note. The City may deem and treat the person in whose name the Note is last registered in the Note Register and by notation on the Note whether or not such Note shall be overdue, as the absolute owner of such Note for the purpose of receiving payment of or on account of the Principal Balance, redemption price or interest and for all other purposes whatsoever, and the City shall not be affected by any notice to the contrary. 2.9Limitation on Note Transfers. The Note has been issued without registration under state or other securities laws, pursuant to an exemption for such issuance; and accordingly the Note may not be assigned or transferred in whole or part, nor may a participation interest in the Note be given pursuant to any participation agreement, except (i) in amounts not less than $100,000, (ii) to not more than 35 persons each of whom have knowledge and experience in financial business matters and that are capable of evaluating the merits and rules of the investment in the Note and are not purchasing for more than one account or with a view to distributing the Note or their interest therein. Any such sale, assignment or participation shall also be (i) in full good faith compliance with all securities registration, broker, anti-fraud and other provisions of the applicable state and federal laws, (ii) with full and accurate disclosure of all material facts to the prospective purchaser(s) or transferee(s), and (iii) under effective federal and state registration statements (which neither the City nor the Borrower shall in any way be obligated to provide) or under exemptions from such registrations. 2.10Issuance of New Notes. Subject to the provisions of Section 2.9, the City shall, at the request and expense of the Lender, issue new notes, in aggregate outstanding principal amount equal to that of the Note surrendered, and of like tenor except as to number, principal amount, and the amount of the monthly installments payable thereunder, and registered in the name of the Lender or such transferee as may be designated by the Lender. 5 PacketPageNumber134of254 2993845v1 SECTION 3.MISCELLANEOUS. 3.1Severability. If any provision of this Resolution shall be held or deemed to be or shall, in fact, be inoperative or unenforceable as applied in any particular case in any jurisdiction or jurisdictions or in all jurisdictions or in all cases because it conflicts with any provisions of any constitution or statute or rule or public policy, or for any other reason, such circumstances shall not have the effect of rendering the provision in question inoperative or unenforceable in any other case or circumstance, or of rendering any other provision or provisions herein contained invalid, inoperative, or unenforceable to any extent whatever. The invalidity of any one or more phrases, sentences, clauses or paragraphs in this Resolution contained shall not affect the remaining portions of this Resolution or any part thereof. 3.2Authentication of Transcript. The officers of the City are directed to furnish to Bond Counsel certified copies of this Resolution and all documents referred to herein, and affidavits or certificates as to all other matters which are reasonably necessary to evidence the validity of the Note. All such certified copies, certificates and affidavits, including any heretofore furnished, shall constitute recitals of the City as to the correctness of all statements contained therein. 3.3Authorization to Execute Agreements. The forms of the proposed Loan Agreement and the Pledge Agreement are hereby approved in substantially the form heretofore presented to the City Council, together with such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by Bond Counsel and the City Attorney prior to the execution of the documents, and the Mayor and Manager of the City are authorized to execute the Loan Agreement and the Pledge Agreement in the name of and on behalf of the City and such other documents as Bond Counsel consider appropriate in connection with the issuance of the Note. In the event of the absence or disability of the Mayor or the Manager such officers of the City as, in the opinion of the City Attorney, may act in their behalf, shall without further act or authorization of the City Council do all things and execute all instruments and documents required to be done or executed by such absent or disabled officers. The execution of any instrument by the appropriate officer or officers of the City herein authorized shall be conclusive evidence of the approval of such documents in accordance with the terms hereof. 3.4Headings; Terms. Paragraph headings in this resolution are for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provisions hereof. Capitalized terms used, but not defined, herein shall have the meanings given them in, or pursuant to, the Note documents. 6 PacketPageNumber135of254 2993845v1 Adopted by the City council of the City of Maplewood, Minnesota, this 2nd day of November, 2010. Mayor ATTEST: City Manager 7 PacketPageNumber136of254 2993845v1 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting Manager of the City of Maplewood, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to a resolution authorizing the issuance of a revenue refunding note. WITNESS my hand this ____ day of November, 2010. _______________________________________ Manager 8 PacketPageNumber137of254 2993845v1 Agenda Item H3 MEMORANDUM TO: James Antonen, City Manager FROM: Tom Ekstrand, Senior Planner Chuck Ahl, Assistant City Manager SUBJECT:Commercial Use Antennas and Towers Ordinance Amendment VOTE REQUIRED: Simple Majority Required for Approval of a Code Amendment DATE: November 8, 2010 INTRODUCTION On January 19, 2010, while preparing their 2009 Annual Report for the city council, the planning commission set a goal to review the city’s Commercial Use Antennas and Towers Ordinance regarding the cell-phone tower regulations. BACKGROUND On September 21 and October 19, 2010, the planning commission reviewed the ordinance and suggested revisions. DISCUSSION The planning commission reviewed the tower ordinance in its entirety and found it to be thorough and complete. They did, however, make the following suggested revisions: 1. Section 44-1330. Change the word “may” to “shall” to require the removal of towers or antennas that are no longer in use. 2. Section 44-1327. Add the word “to” to the sentence, “Such a tower shall be subject to, but not limited to, the following conditions. . .” RECOMMENDATION Adopt the changes to the Commercial Use Antennas and Towers Ordinance as recommended by the planning commission. p:Ord\Cell Phone Towers\Tower Ordinance Amendment CC #2 11 10 te Attachment 1. Commercial Use Antennas and Tower Ordinance Amendment PacketPageNumber138of254 Attachment 1 ORDINANCE NO. ______ AN ORDINANCE AMENDING THE COMMERCIAL USE ANTENNAS AND TOWERS REQUIREMENTS The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: Section 1 . Additions are underlined and deletions are crossed out: Section 44-1327. Communication towers proposed in residential districts. No person shall build or install a tower in a residential zoning district without obtaining a conditional use permit from the city council. Such a tower shall be subject to, but not limited to, the following conditions: Section 44-1330. Removal of abandoned or damaged towers. Any tower and/or antenna that is not used for one year shall be deemed abandoned and shall may be required to be removed in the same manner and pursuant to the same procedures as for dangerous or unsafe structures established by Minn. Stats. §§ 463.15—463.26. Section 2. This ordinance shall take effect after publishing in the official newspaper. The Maplewood City Council approved this ordinance amendment on ___________. __________________ Attest: Mayor __________________ City Clerk PacketPageNumber139of254 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, OCTOBER 19, 2010 6. UNFINISHED BUSINESS a. Cellular Phone Tower Ordinance Amendment 1. Planner, Michael Martin gave the report and answered questions of the council. Commissioner Boeser moved to accept the changes to the staff report for the proposed cell phone tower ordinance amendment including number 1, 3, 4, 5, 6 and striking item number 2. th Commissioner Trippler made a friendly amendment to modify number 4., Section 44-1327, 4 line, adding the word “to” after the word subject. Commissioner Boeser agreed to the friendly amendment. Seconded by Councilmember Trippler. Ayes – All The motion passed. This item will go to the city council November 8, 2010. October 19, 2010 PacketPageNumber140of254 1 Planning Commission Meeting Minutes I – 1 AGENDA NO. AGENDA REPORT TO: James Antonen, City Manager FROM: DuWayne Konewko, Community Development & Park Director SUBJECT: Resolution for Adoption of 2011 Recreation Fees DATE: October 21, 2010 INTRODUCTION Staff, in preparing the proposed budget for 2011, is proposing a 5% increase in recreation fees for 2011. BACKGROUND The 2009 actual revenue from recreation fees was $373,095. Staff believes the 2010 revenues will also mirror this figure. The proposed increase of 5% will result in an increase in revenue of $18,655, or $391,750 in total projected revenue for 2011. The last time the fees were increased was 2009 and the increase was three-percent. RECOMMENDATION Staff recommends that the City Council approve the attached resolution for Adoption of the 2011 Recreation Fees. 1. Resoution PacketPageNumber141of254 RESOLUTION ADOPTION OF THE 2011 RECREATION FEES WHEREAS, the City of Maplewood has established Recreation Fees, and WHEREAS, city staff has reviewed the Recreation Fees, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated Recreation Fees with a 5% increase shall become effective beginning January 1, 2011; 2. The Recreation Fees will be reviewed by staff on an annual basis with recommendations for revision brought to the city council for consideration. PacketPageNumber142of254 AGENDA NO. I - 2 AGENDA REPORT TO: City Manager FROM: Finance Manager RE: Resolution for Adoption of St. Paul Water Surcharge Rate for 2011 DATE: November 9, 2010 BACKGROUND The proposed 2011 Budget includes an increase in the water surcharge for the St. Paul Water Service District from 2% of the St. Paul Water charge to 4% of the St. Paul Water charge. The increase would be approximately $1.00 per quarter for a family of four with average water usage (i.e. 22 units per quarter). The revenue generated by this increase would be approximately $80,000 in 2011.This fund is needed to finance the unassessable water system improvements that would otherwise have to be financed by property taxes. RECOMMENDATION Staff recommends approval of the attached resolution authorizing the above rates for 2011. PacketPageNumber143of254 RESOLUTION ADOPTION OF THE 2011 ST. PAUL WATER SURCHARGE RATES WHEREAS, the City of Maplewood has established water surcharge rates for the St. Paul Water Service District, and WHEREAS, city staff has reviewed the water surcharge rates for the St. Paul Water District. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated water surcharge rates for the St. Paul Water District shall become effective beginning January 1, 2011, with fees set as follows: 4% of the St. Paul water charge. 2. The updated water surcharge rates for the St. Paul Water District are approved for all related water services received on or after January 1, 2011. 3. The rates shown will be reviewed by staff on an annual basis with recommendations for revisions brought to the city council for consideration. PacketPageNumber144of254 AGENDA NO. I – 3 AGENDA REPORT To: City Manager From: Finance Manager Re: Resolution for Adoption of Ambulance Rates for 2011. Date: November 9, 2010 BACKGROUND Staff is asking the City Council to consider this request to approve a 10% increase in rates for 2011. Ambulance rates have been increased over the past several years, most notably with a 21% increase for 2008. The Medicare law that became effective in 2002 has resulted in decreasing collection rates from 65.3% in 2003 to 46.9% in 2007, the most recently completed collection period. The last property tax subsidy to the Ambulance Fund was in 2005. The Medicare law limits allowed rates as follows: 2009 2010 Basic life support $338.08 $340.23 Advanced life support 1 401.47 404.03 Advanced life support 2 581.07 584.78 Charge per mile 6.87 6.87 The City’s established rates for 2010 and proposed for 2011 are as follows: 2010 2011 Non-transport $ 530.00 $ 583.00 Basic life support 1,400.00 1,540.00 Advanced life support 1 1,840.00 2,024.00 Advanced life support 2 2,030.00 2,233.00 Charge per mile 18.16 19.98 RECOMMENDATION Staff requests approval of the attached resolution setting Ambulance rates for 2011 at the above rates shown. PacketPageNumber145of254 RESOLUTION ADOPTION OF THE 2011 AMBULANCE RATES WHEREAS, the City of Maplewood has established ambulance rates, and WHEREAS, city staff has reviewed the ambulance rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated ambulance rates with a 10% increase shall become effective beginning January 1, 2011, with rates set as follows: Non-transport $ 583.00 Basic life support 1,540.00 Advanced life support 1 2,024.00 Advanced life support 2 2,233.00 Charge per mile 19.98 2. The updated ambulance rates are approved for all related ambulance runs received on or after January 1, 2011. 3. The rates shown will be reviewed by staff on an annual basis with recommendations for revisions brought to the city council for consideration. 2 PacketPageNumber146of254 I – 4 AGENDA NO. AGENDA REPORT TO: James Antonen, City Manager FROM: DuWayne Konewko, Community Development & Park Director Bill Priefer, Recycling Coordinator SUBJECT: Resolution for Adoption of 2011 Recycling Fees DATE: October 14, 2010 INTRODUCTION Staff, in preparing the proposed budget for 2011, is proposing a 5% increase in the recycling fees for 2011. The proposed 2011 Recycling budget is 36.5% higher than the 2010 budget. BACKGROUND The current monthly recycling fee is $2.12 per multi-family unit and the quarterly fee for single- family residents is $6.35 per quarter. The recycling rates have not been increased since 2007 when the rates were $2.02 and $6.05 respectively. The 2009 revenue from recycling fees was $392,550 against actual expenditures of $476,495. The 2009 actual expenditures were higher than anticipated due to the severe economic downturn which caused our revenue share to drop from $106,014 in 2008 to $14,493 in 2009. The fees are proposed to increase to $2.22 per month for multi-family units and $6.66 per quarter for single- family residents. The proposed increase of 5% will result in an increase in revenue of approximately $19,800, or approximately $415,800 total revenue for 2011. Although proposed revenues are less than proposed expenditures for 2011, the Recycling fund has a healthy balance that will support our continued recycling efforts RECOMMENDATION Staff recommends that the City Council approve the attached resolution for Adoption of the 2011 Recycling Fees. 1. Resoution PacketPageNumber147of254 RESOLUTION ADOPTION OF THE 2011 RECYCLING FEES WHEREAS, the City of Maplewood has established Recycling Fees, and WHEREAS, city staff has reviewed the Recycling Fees, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated Recycling Fees with a 5% increase shall become effective beginning January 1,2011, with monthly fees set at $2.22 and quarterly fees set at $6.66. 2. The Recycling Fees will be reviewed by staff on an annual basis with recommendations for revision brought to the city council for consideration. PacketPageNumber148of254 AGENDA NO. I -5 AGENDA REPORT TO: City Manager FROM: Finance Manager RE: Resolution for Adoption of Environmental Utility Fund Rates for 2011 DATE: November 9, 2010 INTRODUCTION Staff, in preparing the budget for 2011, is proposing a 10% increase in the Environmental Utility Fund rates for 2011. This is the amount used during the preparation of the 2011- 2015 Capital Improvement Plan (CIP) document. Increasing demands on city resources for stormwater treatment and increasing operating costs make this increase important to the continued fiscal health of this fund. BACKGROUND The anticipated operating expenses in 2011 for the Environmental Utility Fund (EUF) are $1,642,430. The largest expense is the Storm Sewer program which accounts for $1,246,450 of this expense, including depreciation in the amount of $480,000. The net income for 2011 is projected to be $260,870. This will provide for an operating balance to help achieve the goal of self-sufficiency. We are projecting a need for increased bonding in 2011 to cover projects in the 2011-2015 CIP Plan. The 10% proposed increase will raise the quarterly rates on a single-family home from $15.57 ($5.19 per month) to $17.13 ($5.71 per month); a $0.52 per month increase. Maplewood is a non-degradation plan community that puts extra pressure on rates and needs. The proposed Maplewood rate is within the middle to upper range of non- degradation communities. DISCUSSION The attached Statement of Revenues, Expenditures and Changes in Fund Equity (from the 2011 Proposed Budget) identifies the expenditure and revenue categories, while also identifying the cash balances. As staff projects expenditures into future years, the pressures to expand this program are significant. Annual increases of 10% are proposed in the CIP for the next three years and then 5% for the following two years to help fund improvements and increased operating expenditures. RECOMMENDATION It is recommended that the Council approve the attached resolution adopting a 10% increase in rates for the Environmental Utility Fund. PacketPageNumber149of254 P:\COUNCIL FILES\AGENDAS\2010\FEES - EUF 2011.DOC RESOLUTION ADOPTION OF THE 2011 ENVIRONMENTAL UTILITY FUND RATES WHEREAS, the City of Maplewood has established Environmental Utility Fund rates, and WHEREAS, city staff has reviewed the Environmental Utility Fund rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated Environmental Utility Fund rates with a 10% increase shall become effective beginning January 1, 2011, with quarterly rates set at $17.13 ($5.71 per month). 2. The updated Environmental Utility Fund rates are approved for all related charges received on or after January 1, 2011. 3. The rates shown will be reviewed by staff on an annual basis with recommendations for revisions brought to the city council for consideration. PacketPageNumber150of254 P:\COUNCIL FILES\AGENDAS\2010\FEES - EUF 2011.DOC AGENDA NO. I - 6 AGENDA REPORT TO: City Manager FROM: Finance Manager RE: Resolution for Adoption of Sanitary Sewer Rates for 2011 DATE: November 9, 2010 BACKGROUND The proposed 2011 Budget includes an increase in sanitary sewer utility rates of 7%. This fund is needed to finance the Metropolitan Council sewage treatment charges to Maplewood that will be 63% of the operating expenses for the Sanitary Sewer Fund in 2011. The sewage treatment charges for 2011 are anticipated to be $2,625,260. Other operating expenses (including depreciation), are anticipated to be $1,555,550 in 2011. The following is a comparison between the present and proposed rates: Present 2011 St. Paul Billing District: Rate per 100 cubic feet $2.56 $2.74 Minimum Charge (per quarter) $14.39 $15.40 North St. Paul, Roseville, Little Canada and Woodbury Billing Districts: Rate per 1,000 gals. $ 3.42 $3.66 Minimum Charge (per quarter) $14.39 $15.40 RECOMMENDATION Staff recommends approval of the attached resolution authorizing the above rates for 2011. PacketPageNumber151of254 RESOLUTION ADOPTION OF THE 2011 SANITARY SEWER RATES WHEREAS, the City of Maplewood has established sanitary sewer rates, and WHEREAS, city staff has reviewed the sanitary sewer rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated sanitary sewer rates with a 7% increase shall become effective beginning January 1, 2011, with fees set as follows: St. Paul Billing District: Rate per 100 cubic feet $2.74 Minimum Charge (per quarter) $15.40 North St. Paul, Roseville, Little Canada and Woodbury Billing Districts: Rate per 1,000 gals. $3.66 Minimum Charge (per quarter) $15.40 2. The updated sanitary sewer rates are approved for all related sanitary sewer services received on or after January 1, 2011. 3. The rates shown will be reviewed by staff on an annual basis with recommendations for revisions brought to the city council for consideration. PacketPageNumber152of254 Agenda Item I7 AGENDA REPORT TO : James Antonen, City Manager FROM: Charles Ahl, Assistant City Manager SUBJECT:Consider Contract Revisions for Solar Panel Installation at Maplewood Community Center DATE:November 17, 2010 INTRODUCTION Atthe November 8, 2010, theCity Council heard a report on the feasibility of entering into a unique financing arrangement for the installation of a solar panel array at the Maplewood Community Center. This is a very unique and complex arrangement. The interest groupthat has been meeting with staff made a presentation at the Council Meeting to present and explain the specifics of this proposal.The City Council tabled this item to allow time for the City Attorney and Finance Manager to explore the specifics of the bidding and contract provisions. At this point, neither the City Attorney nor Finance Manager has received adequate information to recommend proceeding with this proposal. A number of issues with the requirements of the grant, maintenance requirements andthe financial impacts [plus questions on the financial projections that have been provided] of investing in this idea continue to create difficulties. No further information is available, but will continue to be investigated. The City Attorney may have information for Council review that will be provided to the Council at the meeting, if that data and information is provided, reviewed and found to be adequate. If that data is available, the Council may wish to enter into this agreement and approve the contract. Staff remains not opposed to this proposal, but is not recommending the item at this time. A tabling action may also be considered. th [Following is the original report from November 8, explaining the concept.] Summary of Proposal and Financing Plan The City Manager executed an agreement with Michael Krause and Bob Long of Bob Long and Associates, as well as Bill Richmond of Parsons Electric to explore the possibility of qualifying for a Department of Energy grant for solar panels at the Maplewood Community Center. The agreement involved no outlay of City expenditures, but, provided that if the grant application was successful that the City would reimburse Mr. Krause $5,000 for his efforts. In addition, the proposal would provide for Parsons Electric to enter into an exclusive arrangement for the financing plan and installation of the solar panel array. The grant has been offered to the City in the amount of $100,000. The total estimated project cost has been indentified to staff by the proposing group in the range of $385,000. As best that staff has been able to determine the following is the financing plan for the proposal: State Energy Grant $100,000 Xcel Energy Rebate -$36,000 per year for 5 years $180,000 Federal Investment Tax Credit through Lease Purchase$105,000 TOTAL PROJECT FINANCING $385,000 PacketPageNumber153of254 MCC SOLAR PANEL INSTALLATION PAGE TWO As noted, the grant has been offered to the City. That means that if we accept the matching terms, we can get in line for funds as they become available. The matching funds are the critical item in meeting those terms. The Xcel Energy rebate can be applied for, but is not secured at this point. Approval from the Council to apply for that rebate is required. Again, it appears that funds are available, although those funds become available from Xcel Energy in a set amount each year, and qualifying for those funds are necessary. The final component of the plan provides for entering into a 5-year Performance Contract with Parsons Electric. This is necessary to qualify for the federal investment tax credit. Obviously, the City is a tax exempt agency, so we do not qualify for this credit. The private company would apply for the tax credit and use that credit during the five-year period to offset the negative amounts of the project cost. At the end of the five-year period, the solar panels would be transferredto Maplewood and the energy savings, estimated by Parsons at up to $18,000 per year, would become available to the City. The Performance Contract does not provide for competitive bidding. Analysis The staff has analyzed this proposal and is not opposed. There are a number of questions with the financing plan, the UL approval rating of the equipment, as well as the impact on the roof structure at MCC that need to be explored prior to the program being recommended at the staff level. We are unable to ascertain those answers at this time, unless the City Council approves proceeding with the project and entering into an agreementwith the proposal group. As noted previously, that group will be present at the City Council meeting to further explain this process and the specifics of their proposal. The group has provided answers to the legality of the contracting and financing plan that need to be explored with the City Attorney and City Finance Manager. The final approvals for the solar installation have not received UL approval at this point, although we have been assured that has been received. The City Building Officials and maintenance personnel are meeting with the proposers to resolve this issue. No specifics on the impact to the roof structure and long-term maintenance impacts have been explored, but information is forthcoming. At this point, the installation of a solarpanel at MCC would be a great initiative to explore. The financial benefits of this proposal, if it can be successfully implemented, would be a great initiative to begin addressing financing problems at MCC. There does not appear to be any major financial outlays for the City in the immediate concerns with this proposal, although details remain to be explored. The amount of unknown is the risk that has provided staff a “not opposed” component to their recommendation to proceed.There certainly appear to be benefits. Council review of the risks and a determination of the Council’s willingness to enter into this arrangement are the reason that this item is on the agenda. Recommended Action If the City Council determines that they wish to enter into this proposal and accept the grant that has been offered, they should move to authorize the Mayor and City Manager to enter into an exclusive Performance Contract with Parsons Electric for a solar panel application at the Maplewood Community Center. Attachments 1.Letter from Parsons Electric 2.Project Cash Flow Analysis 3.Grant Proposal 4.Letter of Intent PacketPageNumber154of254 AgendaItemI7 Attachment1 M INNEAPOLIS SP AINT AUL P HOENIX November 2, 2010 City of Maplewood 1830 County Road B Maplewood, MN 55109 Re: Community Center Solar Application Attn: Chuck Alt Dear Mr. Alt, Parsons Electric would like to propose the following options to finance and maximize the solar OES grant awarded to the City of Maplewood. We have attached a pro forma showing the financial layout of how the solar project would be financed. I would like to spell out the details of the plan for this unique solar experience. Parsons would be contracted to the City of Maplewood under a performance contract and would be the developer of the solar project. Parsons would offer a solar lease payment of $2000.00 per year (1-5) to lease the roof space from the City. Parsons being developer/owner would maintain the system for the first five years, and the city would get the power produced from the system to offset the power consumed at the Community Center for the five- year duration of ownership. At the end of the fifth year Parsons Electric would turn the system over to the City of Maplewood to benefit from energy production for the next 20-25 years of the systems remaining life. Another option to consider may be to add another system on the Maplewood maintenance garage where we could supply a system of close to the same size as the Community Center and the city would donate the cost of the roof space to Parsons. Parsons could create the same process and take advantage of the rebates/credits available and the grant that was provided by the OES. Either option is available to the City and could be utilized by the City. Please let me know if you have any further questions. Sincerely, Bill Richmond Senior Energy Analyst | Business Development | Solar Energy PacketPageNumber155of254 AgendaItemI7 Attachment2 PacketPageNumber156of254 AgendaItemI7 Attachment3 July 29, 2010 City of Maplewood 1830 County Road B Maplewood, MN 55109 Attn: Larry Farr Re: Addition of a 39.8KW tenKsolar system for roof of Maplewood Community Center Dear Mr. Farr, Parsons Electric would like to thank you for the opportunity to provide you with our proposal to supply and install a 39.8kW roof mounted PV solar at City of Maplewood Community Center 1830 County Road B, Maplewood, MN 55109. We believe that our photovoltaic experience is a unique approach to a solar solution. BS ASE COPE Parsons will provide a self ballasted roof mounted solar array located above 1830 County Road B, Maplewood, MN 55109. This system will be furnished with (20) PV modules of 140 watts and (180) PV modules of 205 watts. This will provide a combined DC power of 39.8kW and when Inverter will create approximately 51,740 KWH of power annually. The above scope also includes the following: 1.(20) tenKsolar RAIS modules rated at 140W. 2.(180) tenKsolar RAIS modules rated at 205W. 3.64’ X 70’ of self ballasted tenKsolar racking. 4.All AC and DC disconnect, conduit, and wire to complete PV system. 5.PV system design. PacketPageNumber157of254 AgendaItemI7 Attachment3 CMCC ITY OF APLEWOOD OMMUNITY ENTER M,MN APLEWOOD 6.As-builts and O&M manuals included. /E C LARIFICATIONS XCLUSIONS 1.Lead time on material is 8-10 weeks after purchase order. 2.No taxes are included. 3.tenKsolar modules come with a (25) year limited warranty. 4.All electrical installation comes with a (1) year limited warranty. A LTERNATIVES 1)(3) Three year extended service contract after initial (1) one year warranty period. I NVESTMENTS 1)Base Scope Total$264,602.00 2)(3) Three Year Extended Service Contact (years 2-4) Total $11,550.00 Sincerely, Bill Richmond Senior Energy Analyst/Project Manager Cc: Paul Kelly (ecs) File J29,2010 ULY P22 AGE OF PacketPageNumber158of254 AgendaItemI7 Attachment3 James Antonenjim.antonen@ci.maplewood.mn.us651-249-2050 PacketPageNumber159of254 AgendaItemI7 Attachment3 PacketPageNumber160of254 AgendaItemI7 Attachment3 PacketPageNumber161of254 AgendaItemI7 Attachment3 Grant Narrative City of Maplewood General Proposal The City of Maplewood is seeking a state grant for installation of a 39.8 kilowatt solar electric system manufactured by tenKsolar, a Minnesota-based manufacturer, on its Community Center facility at 2100 White Bear Avenue in Maplewood. The project will be completed using several incentives from the City’s utility provider, Xcel Energy, including $90,000 as part of the Xcel Solar Rewards program and $68,761 in rebates for the use of Minnesota manufactured solar system components. These utility incentives will supplement the state grant and allow the project to utilize other sources of non-federal funding. The balance of the system cost will be financed as part of a third-party leasing arrangement that will further minimize out-of-pocket costs to the City. The solar electric system will utilize standard inverters rather than inverters from Silent Power, a Minnesota-based manufacturer of solar power inverters and energy storage systems. The standard inverters have been included due to the need for complicated meter changes that would be otherwise be required for a demand load customer such as the City. Financial estimates concluded that the present costs of the meter changes would exceed the benefits of installing inverters that might facilitate the addition of energy storage in the future. The Total Project Cost (TPC) for the solar electric system is estimated to be $269,602 and the City is requesting the maximum state grant amount of $100,000 since 40 percent of the TPC exceeds this maximum allowable grant for solar electric systems below 100 kilowatts. The project cost includes $38,675 in direct labor at prevailing wages, materials and permit costs and 40 hours of project management time through completion of the grant-funded activities. The system is estimated to produce an average of 54,380 kilowatt-hours of electrical power annually over the first 10 years, with an average annual estimated cost savings to the City of $4,682.50. Based on the inclusion of several grants and credits, the project pro forma calculates a positive internal rate of return to the owner beginning in Year 6 of operation. Including the use of utility rebates and the state grant, the remaining cost to the City will have a simple payback period of 2.3 years. Reliability and Cost-Effectiveness The City of Maplewood is home to several major national and regional institutions, including the corporate headquarters and Innovation Center at 3M Companies, St. John’s Hospital and the Maplewood Mall. The interest of these institutions in energy issues offers an opportunity for the City to expand upon its own energy conservation and renewable energy efforts and support state policy goals to promote the development of the renewable energy industry and the creation of related green energy jobs in Minnesota. Maplewood is proposing to use the high output, self-ballasted photovoltaic panels manufactured by tenKsolar at its facility at 9549 Penn Avenue South in Bloomington. The system is an ideal adaptation for the flat roof of the Community Center structure, in part because it requires no additional racking or hardware for its installation. A structural engineer will be required to sign-off on the weight-bearing loads added to the roof structure by the solar electrical system. The tenKsolar system uses an innovative v-shaped system with reflectors that allows it to accept imperfectly reflected light and tolerate shading or partial snow coverage without breaking the entire string of an individual panel or a row panels. Based on information from the manufacturer, this PacketPageNumber162of254 AgendaItemI7 Attachment3 maximizes energy produced from the panels to an estimated 12.3 kilowatt-hours of annual output per square foot of panel, or an overall efficiency level of 23.5 percent that compares to an average output for most other solar panels of just 7.6 kilowatt-hours per square foot. The tenKsolar system uses more of the available light with a built-in power point tracking system and optimized solar cell design that increases total production. The system grounding is integrated into the support structure to simplify installation and includes an integrated charge controller in each module to enable compatibility with energy storage. Integrated circuitry and internal low-voltage operation eliminates lethal shock hazards for maintenance personnel or emergency responders. Its continuous structural design requires no roof penetrations, helps to keep roofs cool, and has been successfully tested at wind speeds up to 120 miles an hour. Individual modules can be easily replaced, simplifying the inventory of replacement parts and field replacement procedures. The UL listing for the tenKsolar RAIS panel has not yet been issued. However, the panel has received IES certification for use in Europe and all but one UL test of the tenKsolar system is complete. The final test for UL certification is anticipated the week of August 9 and shortly thereafter the system will then be certified for use in North America, Europe and most of Asia. In the event UL certification has not been received by December 31, 2010, the City will reconfigure its system using another solar panel and proceed with the installation. A total of 200 tenKsolar panels of 20 each in 10 rows will be installed on the Community Center roof. The first row will include panels measuring a total area of 12.54 square feet per panel, and the total area of the remaining rows of panels will be 21.42 square feet per panel. Based on preliminary specifications from tenK on output per square foot, the total annual output from the system will be 54,380 kilowatt- hours on average over the first 10 years of operation. Integration with Conservation and Energy Efficiency The City of Maplewood has an extensive history of undertaking energy efficiency and conservation measures in its municipal buildings, dating back at least to 1994. Specifically in the Community Center, the City has installed four, 65-ton compressors for cooling with an efficient glycol-based coolant system, four gas-fired boilers for heating, and two gas-fired water heaters. In addition, the City replaced lighting fixtures in the building with T-8 fixtures in 1994 and conducted an updated lighting analysis and fixture upgrade in 2006. The City has had an integrated energy management system in place since 1994 and the energy management system was upgraded to a Summit system in 2003. Beginning in 2005, the City has followed a program of preventive maintenance as part of a five-step building analysis and recommissioning program that has been implemented City-wide. Also beginning in 2005, the City has instituted a policy of Energy Star or higher efficiency ratings on all equipment replacements or retrofits. In other City facilities, including the City Hall, Police Station and Public Works building, similar efforts have been undertaken using radiant floor heating systems, replacement with more efficient HVAC units and water heaters, installation of T-8 lighting fixtures, implementation of the Summit Energy Management System, and completion of an energy assessment by Xcel Energy. The various energy efficiency measures undertaken by the City have been funded with rebates from the PacketPageNumber163of254 AgendaItemI7 Attachment3 City’s retail utility provider, Xcel Energy, and more recently by $163,000 in federal ARRA funding that theCity received as an entitlement city under the federal funding formula. Energy efficiency improvements funded by these federal stimulus dollars are currently underway, including a portion of that federal funding which is being used to support the installation of a 3.7 kilowatt solar electric system on the Nature Center building in Maplewood. In order to qualify for the utility rebate programs, the City will enter into a retail metering agreement with Xcel Energy for excess output from the 39.8 kilowatts of solar electric it is installing on the Community Center roof. Maximization of Energy Efficiency Improvements The City is interested in coordinating future possible renewable energy applications at the 3M corporate offices, St. John’s Hospital and the Maplewood Mall utilizing the recently approved Property Assessed Clean Energy (PACE) program. Implementation of a major solar electric installation at the Community Center will expand the City’s understanding and experience with renewable energy applications and will be informative for future efforts. As noted, the City has methodically conducted energy efficiency and conservation programs for more than 45 years to reduce the energy demand in its buildings. It is now ready to take the next steps and begin implementing on-site renewable energy development to meet some of its electrical power demands from renewable sources. In the future, the City may also look at advanced systems of energy storage integrated with its renewable generation. The ability to provide backup power for critical City functions in the event of an emergency, shift power supplies from the rooftop solar electric system into the evening hours, or shave its own power demand during peak periods, represents an innovative model for how cities in Minnesota may utilize solar electrical and other types of renewable energy systems in the future. The use of generous utility program rebates will allow the City of Maplewood, at a time of constrained municipal financial resources, to expand upon its very cost-effective energy efficiency initiatives and integrate an advanced solar electrical system, with minimal current capital expenditures. By offering to work in partnership with other major institutions in the community, the City is also setting the stage for broad public engagement in energy efficiency and renewable energy investments and laying the foundation for future conservation and renewable energy initiatives in the community. Minnesota Manufactured Components The City has created a project budget that includes components from tenKsolar, the only current Minnesota-basedmanufacturer of solar photovoltaic panels. Although the UL listing for tenKsolar is still pending, the City is confident that the UL certification will be forthcoming in the very near future and the City will be able to complete its grant-funded solar electric installation by the grant deadline of September, 2011. In addition, all contractors and subcontractors on the project are Minnesota-based companies, with local firms in and around the Twin Cities area participating in nearly all of the subcontractor labor. PacketPageNumber164of254 AgendaItemI7 Attachment3 PacketPageNumber165of254 AgendaItemI7 Attachment3 PacketPageNumber166of254 AgendaItemI7 Attachment3 PacketPageNumber167of254 AgendaItemI7 Attachment3 PacketPageNumber168of254 AgendaItemI7 Attachment3 Project Description City of Maplewood System Size 39,810 PacketPageNumber169of254 AgendaItemI7 Attachment3 PacketPageNumber170of254 AgendaItemI7 Attachment3 PacketPageNumber171of254 AgendaItemI7 Attachment3 PacketPageNumber172of254 AgendaItemI7 Attachment3 PacketPageNumber173of254 AgendaItemI7 Attachment3 PacketPageNumber174of254 AgendaItemI7 Attachment3 PacketPageNumber175of254 AgendaItemI7 Attachment3 PacketPageNumber176of254 AgendaItemI7 Attachment3 &MPP6MGLQSRH 4EVWSRW)PIGXVMG 'SYRX]6SEH& 1ETPI[SSH12 1EMR7XVIIX2) *VMHPI]12 6EQWI] FVMGLQSRH$TEVWSRWGSVTGSQ <GIP)RIVK] \ \ \ \ \ \ (IGIQFIV \ \ XIR/WSPEV6%-7[EZI 7YRIRIVK] \ \\\\ \ 'MX]WXVYGXYVEPTIVQMX[MXLEGMX]IPIGXVMGEPTIVQMX\\ \ 4:QSHYPIWEVIXIR/WSPEVJVSQ&PSSQMRKXSR12 PacketPageNumber177of254 AgendaItemI7 Attachment3 %RIRIVK]EYHMX[EWTIVJSVQIH 4EVWSRW)PIGXVMG'% &MPP6MGLQSRH 1EMR7XVIIX2) *VMHPI]FVMGLQSRH$TEVWSRWGSVTGSQ \ • • • PacketPageNumber178of254 AgendaItemI7 Attachment3 \ • • • • \ \ \ *Questions? PacketPageNumber179of254 AgendaItemI7 Attachment3 Solar Site Diagram - Top View Sout Tree solar noon Chimney Solar panels Pole or Tower 7IIEIVMEPTLSXSW^IVSSFWXVYGXMSRW morning Building evening evening Wires What angle will the solar array face? What angle will the solar array face? What angle will the solar array face? o _____ degrees (180 is due south) _____ degrees (180 PacketPageNumber180of254 AgendaItemI7 Attachment3 XIR/WSPEV 81 ™ WSPEV JYRHEQIRXEPP]FIXXIV HIGH OUTPUT, SELF-BALLASTING INTEGRATED PV SYSTEM RAIS™ PV Optimal system energy Highest levels of system Integrated and Self-ballasting production per areaavailability 877-432-1010 PacketPageNumber181of254 AgendaItemI7 Attachment3 ™ MORE LIGHT = MORE ENERGYSELF-BALLASTING FEATURES Intelligent OperationSimpler Maintenance and Repair A Flexible Design S ENERGY PRODUCTION PER ROOF Designed-In Safety In 2 2 PacketPageNumber182of254 XIR/WSPEV 81 PS201-03 AgendaItemI7 Attachment3 792)6+= )<86%03;:308%+)-2:)68)67 4:MR4EVEPPIPJSV1SVI4S[IV 7EJIX] )0: *367%*)8= 7%*)8,-2*-01'6=78%00-2)'4: 792)6+=MRZIVXIVWYWITVSTVMIXEV]TS[IVGSRZIVWMSR )0: 0S[ZSPXEKIMRZIVXIVWIREFPITEVEPPIP[MVMRKJSV4: EVVE]WFSSWXMRKTIVJSVQERGIERHWIXXMRKERI[FIRGLQEVOJSVW]WXIQWEJIX]8LIMRZIVXIVWEVI MRGVIEWIHIRIVK]]MIPHJVSQEVVE][MXL 7-140)7=78)1()7-+2 TEVEPPIP[MVMRK PSRKIVERMWWYIEWPSWWIWEVIMWSPEXIHXSEJJIGXIHTERIPW 1E\MQYQTS[IVJVSQIZIV]QSHYPI SJQSHYPIW )PMQMREXIHTEVXMEPWLEHMRKERHQMWQEXGLPSWWIW 132-836-2+ " 'SQTEXMFPI[MXLEPPVHTEVX]QSRMXSVMRKW]WXIQWZME STXMSREP67SV)XLIVRIX ,MKLIWXSZIVEPPTIVJSVQERGIVEXMSJSV4:W]WXIQW 7YRIVK]WSJXTIVJSVQERGIQSRMXSVMRKWSJX[EVI -RGPYHIH -RXIKVEXIHKEPZERMGMWSPEXMSR [MXL)XLIVRIXGSQQYRMGEXMSRSTXMSR 3TIRTVSXSGSPJSVGSQQYRMGEXMSR[MXLSXLIVHIZMGIW 7%*)8= IEW]WIVZMGI )PMQMREXIWLMKL('ZSPXEKILE^EVHJVSQ4:W]WXIQW ]IEVWXERHEVH[EVVERX][MXL ]IEVSTXMSREP EVIGSQTEXMFPI[MXL4%6%0)< 792)6+=MRZIVXIVW *SVQSVIMRJSVQEXMSRZMWMX[[[TEVEPI\WSPEVGSQ PacketPageNumber183of254 sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-C AN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 114/10/09 2:34 PM14/10/09 2:34 PM14/10/09 2:34 PM14/10/09 2:34 PM14/10/09 2:34 PM14/10/09 2:34 PM14/10/09 2:34 PM14/10/09 2:34 PM14/10/09 2:34 PM14/10/09 2:34 PM14/10/09 2:34 PM14/10/09 2:34 PM14/10/09 2:34 PM14/10/09 2:34 PM sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1 sunenergy_factsheet_US-CAN.indd 1 sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-C AN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 114/10/09 2:34 PM sunenergy_factsheet_US-CAN.indd 1 sunenergy_factsheet_US-CAN.indd 1 sunenergy_factsheet_US-CAN.indd 1sunenergy_factsheet_US-CAN.indd 1 AgendaItemI7 Attachment3 792)6+=-2:)68)674)'-*-'%8-327 1SHIP7YRIVK])0:7YRIVK]0: ('-2498 1E\MQYQ-RTYX:SPXEKI:: 6EXIH-RTYX:SPXEKI:: 3TIVEXMRK:SPXEKI6ERKI:: 1448VERKI:: 1E\MQYQ-RTYX'YVVIRX% % 1E\MQYQ-RTYX7LSVX'MVGYMX'YVVIRX% %VVE]GMVGYMXKVSYRHMRK2IKEXMZIGSRHYGXSVKVSYRHIHMRWMHIMRZIVXIVXLVSYKL+*(-TVSXIGXMZIGMVGYMX %'398498 1E\MQYQGSRXMRYSYWSYXTYXTS[IV; 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A right of entry agreement was signed with Azure Properties, Inc. in June 2004. Negotiations and discussions have occurred during that time. Because the City and Azure were unable to reach an equitable agreement, condemnation proceedings were filed in February 2008. Those legal proceedings are prepared to go to court in December 2010. Prior to beginning those proceedings, the City Manager and Assistant City Manager have been meeting extensively with Azure Properties to attempt to reach a settlement agreement. The Council will review the settlement agreement in a closed session prior to this meeting. The reason for the closed session is that the staff and City Attorney will be discussing the various strengths of the City’s condemnation case and likelihood for success on that proceeding. If the agreement is acceptable to the City Council, an item will be placed on this agenda recommending approval of the settlement and directing the City Attorney to draft said settlement agreement for approval and signature by the Mayor and City Manager. PacketPageNumber192of254 Agenda Item M1 AGENDA REPORT TO : James Antonen, City Manager FROM: Charles Ahl, Assistant City Manager SUBJECT:Report on Progress on City Council Goals A.Restore Reputation of Maplewood B.Good Government C.Parks and Recreation Department D.Environmental Planning / Sustainability E.Fiscal Responsibility F.Infrastructure G.Redevelopment Plan DATE:November 17, 2010 INTRODUCTION In February 2010, the City Council and staff met for a one-day session to discuss and establish goals for the City and operations for 2010 – 2012. This agenda item is intended to continue a discussion on that item, including updates from various staff members on the progress related to each item. No action is anticipated as part of this item. Summary of Goals and Progress A.Restore Reputation of Maplewood a.Goal specifics: Re-establish Maplewood’s reputation as an attractive, viable community with good management, financial stability, sensible leadership with professional and dedicated staff. b.City Manager Antonen will present some thoughts for the Council to discuss this item. Staff thoughts include a reduction in the number of negative news articles and improved relations with the League of Minnesota Cities and the Insurance Trust. Additionally, Maplewood is now considered by many employees as a good and recommended place to work, which is considered a change from past years by some individuals. An example of this is the return of an experienced finance professional in Gayle Bauman to help with financial management.This goal is really a Council perception and thoughts from the Council on areas of improvement and/or progress should be shared. B.Good Government a.Goal specifics: Make Maplewood city government transparent and accessible; operate within an environment of efficiency and mutual respect. Take steps to restore trust and respect between the citizens, staff and elected officials. b.City Manager Antonen will present some thoughts on this goal. Staff thoughts include an improved staff – management relationship as example by the current process that appears to be leading to contracts with all employee bargaining groups with a 0% COLA for 2011; and a contract settlement with all employees through a labor management process started in 2008 that resulted in a 4.5% reduction in health insurance costs. In addition, we have seen a $100,000 reduction in our deductible requirement for labor claims on our insurance coverage. Staff morale is generally considered very good; and public hearings are generally respectful and include responses along with involvement of the public in project and initiative decisions. PacketPageNumber193of254 CITY GOALS PAGE TWO C.Parks and Recreation Department a.Goal Specifics: Re-establish a Parks and Recreation Department using input from citizen surveys; revitalize leadership; establish new direction; program determination / stabilization; and possible joint venture with neighboring communities. b.Parks and Recreation Director Dewey Konewko was appointed by City Manager Antonen to begin the transformation of Parks and Recreation in October 2010. Some of the transformation has occurred while the official date of the administration change will be January 1, 2011. Mr. Konewko will give a brief summary on the vision for Parks and Recreation and will touch of the following points: City established aPark& Recreation Department.Staff is focusing on this transition and will continueinto 2011; Partnership with North St. Paul for Park and Recreational services; Development of a Community Wellness Campaign – involvement from MCC and Parks Commission; Get outdoors campaign – explore Maplewood’s Parks and Preserves; Developmentof a three year budget plan for the “operational” piece of MCC/begin development of a long term strategy for maintenance, repairs and upkeep of MCC facility. D.Environmental Planning a. Goal Specifics: Further develop processes for “going green”, sustainability. b. Under the direction of Community Development / Parks Director Konewko and Assistant City Manager Ahl, our Environmental Planner Shann Finwall has lead an eight-month effort at viewing sustainability in various operations. Shann’s report on this extensive staff effort is attached as an appendix to this agenda report. Shann will briefly share the specifics of the six study areas as well as other initiatives in this area. The agenda report includes a recommended resolution to be adopted that is presented for information at this time. It will be brought to a future meeting for consideration. E.Fiscal Responsibility a.Goal Specifics: Manage the City’s finances and financialplanning effectively with an eye to providing stability and maximum value in the long-term for our citizens. b.Assistant City Manager Chuck Ahl will provide an overview of the current financial process followed during 2010. That process included the addition of a new Finance Manager to replace the Finance Director, as well as a new Assistant Finance Manager to replace our Assistant Finance Director. This change in leadership of the finance department has lead to establishing new goals and accountability for financial reporting and up to date budget numbers for decision making. This process started in May 2010 and continues to be an effectivework in progress. The 2010 Budget process provided the Council with earlier involvement in the decision making process within each department, as a process for establishing Council goals for funding. The Council established a goal to reduce City indebtedness and the current Capital Improvement Plan calls for a nearly $10 million dollar reduction in City debt in the next 5 year period. As the 2011 Budget process continues to be reviewed, the City Council and staff will need to begin an early and extensive process on looking forward to 2012, as staff foresees a very difficult ability to meet the basic fundamental operating needs and still meet the long-term infrastructure requirements for the City. Specific adjustments at the Maplewood Community Center and finding additional funding for replacement of our parks system remain a strong overall goal. PacketPageNumber194of254 CITY GOALS PAGE THREE F.INFRASTRUCTURE a.Goal Specifics: Complete Infrastructure Upgrades. b.City Engineer Michael Thompson will discuss the progress made in upgrading our infrastructure. We ran head on into the goal to reduce overall debt and continue our infrastructure program, but we still have an extensive program planned as part of our Capital Improvement Plan. Michael will touch on the following points: Goal for streets is PCI of 70+ for 75 % of our 135 miles of city maintained streets Currently 63% at 70+ o Increasing at 3%per year with 3 to 4 miles of neighborhood o investment/reconstruction Goal could be met in 4-6 year timeframe with current reconstruction o program in addition to maintenance projects Current challenges Maintenance: State aid roadways with past overlays are degrading o such as Linwood Avenue Need to consider mill and overlay projects on major collectors (funding will be a challenge because MSA maintenance funds are going towards paying off bonds) Consider sealcoats on streets that are 7-10 years old Water system evaluation o Need to better understand cost and fee structure Study should be completed by early 2011 English/36 Interchange o A funding gap remains Mn/DOT will need to come to the table with funding Continue to apply for grant funds Meet resident and business expectations Recent accomplishments Mall area improvements (WB Ave and County D) almost complete; o important regional investment Century Avenue expansion in south Maplewood o Stillwater Rd sidewalk and drainage improvements o Continued investment in local neighborhoods (street/utility o reconstruction) Hills/Dales in 2010; Western Hills for 2011 Asset database for signs and sewer pipes implemented within the o ICON program (which is also used for streets) Started on detailed pond inventory process per MPCA guidance; o beginning step to a pond rehab/dredging program G.Redevelopment Plan a.Goal Specifics: Create and commit to a redevelopment plan for the City through prioritizing and updating the Master Plan. b.Assistant City Manager will provide some thoughts on proceeding with this item during 2011. Only a small amount of planning on this item occurred during 2010, due to the dedication of staff to other priorities. Staff looks to 2011 to begin a revitalization of the Gladstone Master Plan as well as looking at economic development initiatives for various areas within the City. PacketPageNumber195of254 CITY GOALS PAGE FOUR Recommended Action TheCity Council should actively participate in the discussion and staff comments on the overall goal.Areas of progress should be noted, as well as areas where additional emphasis isneeded should also be addressed. No action is anticipated on this item.Staff anticipates calling for a new Staff Council Retreat in early 2011. Attachments 1.Council Goals 2.Sustainability Report 3.Environmental Purchasing Policy 4.Sustainable Operations 5.Green Steps BMP 6.Resolution of Adoption PacketPageNumber196of254 AgendaItemM1 Attachment1 Councilmember John Nephew Councilmember Marv Koppen Mayor Will Rossbach Councilmember James Llanas Councilmember Kathleen Jueneman PacketPageNumber197of254 AgendaItemM1 Attachment2 MEMORANDUM TO: James Antonen, City Manager FROM: Shann Finwall, AICP, Environmental Planner SUBJECT: Report on Progress of City Council Goals – Environmental Planning/Sustainability (Annual Sustainability Report) DATE: November 15, 2010 for the November 22 City Council Meeting INTRODUCTION Sustainability is described as meeting the needs of the present without compromising the ability of future generations to meet their own needs. Local governments are in a unique position to implement and influence sustainability by the policies they set, by the approaches they use in city operations, and by the promotion of sustainability through city-wide education. For this reason, local governments should lead by example. Over the years Maplewood has made strides toward leadership in sustainability through various programs and educational opportunities that reduce emissions and pollution. Maplewood does this by promoting recycling, implementing stormwater best management practices in developments and street projects, and offering environmental programming at the Maplewood Nature Center, to name a few. Another important opportunity for leadership in sustainability is in the area of city operations. Maplewood should continuously assess the impacts city operations have on the environment. When making these assessments it is important to determine if modifications are necessary to reduce impacts and if so are the modifications practical, economical, and will they meet community needs. This report is intended to update the City Council on past environmental and sustainability accomplishments and obtain feedback on goals for the coming years. DISCUSSION City Council 2010 Goals One of the City Council’s 2010 goals was improved environmental planning. Following is a summary of how the city attempted to meet that goal. ENR Commission The ENR Commission is a strong element to the city’s environmental planning. One of the commission’s missions is to develop and promote sustainable practices for city policies and procedures. In 2010 the ENR Commission worked on the following environmental issues: 1. Chicken Ordinance to Encourage Sustainable Foods 2. Stormwater Ordinance 3. Fish Creek Greenway Ad-Hoc Commission 4. Eureka Recycling 2009 Year-End Recycling Report 5. Recycling Contract Request for Proposal 1 PacketPageNumber198of254 AgendaItemM1 Attachment2 6. Flood Plain Ordinance 7. Renewable Energy Ordinance 8. Extreme Green Makeover Judging 9. Review of two wetland variances. 10. Review of the National Pollutant Discharge Elimination System (NPDES) Permit 11. Emerald Ash Borer 12. Greenways 13. Collection System Analysis 14. Neighborhood Environmental Groups Green Team Background: On June 23, 2008, the City Council adopted the U.S. Mayors Climate Protection Agreement. The agreement commits the city to reducing emissions and pollution in city operations and the community. On July 28, 2008, the City Council authorized staff to form a working group (Maplewood Green Team) to review and make recommendations on how the city can realistically and feasibly reduce emissions and pollution now and in the future. The Maplewood Green Team held their first meeting in September 2008. Membership: The Green Team is made up of a group of staff who work together on environmental and sustainability issues at a city operation level. There are representatives from each department of the city to ensure full participation. In 2010 Councilmember Kathleen Juenemann was appointed as the council liaison to the Green Team. Green teams are found to be the most successful and productive when there is buy in from upper management and policy makers, so having representation from each department and support from the City Council is key to the Green Team’s success in guiding the city toward sustainable operations. 2010 Accomplishments: In 2009 the Green Team drafted the Energy Efficiency and Conservation Strategy. The energy strategy provides a roadmap for reducing energy use and lowering energy costs for government, businesses, and residents. In 2010 the Green Team focused on one of the implementation actions outlined in the energy strategy - the creation of an environmental purchasing policy. The environmental purchasing policy will demonstrate the city’s commitment to buying goods, materials, services, and capital improvements in a manner that reflects Maplewood’s core values of fiscal responsibility, social equity, community and environmental stewardship. The policy will act as a guide to all city personnel in their city purchasing decisions. A copy of the proposed environmental purchasing policy is attached for review and comment (Attachment 1). The Green Team will finalize the document after City Council review on November 22, with implementation of the policy beginning in 2011. Sustainable City Operations Work Groups Sustainable operations is about planning and carrying out the city’s day-to-day work with full consideration of how environmental factors affect long-term goals. It means eliminating waste, lowering long-term maintenance and operating costs, and improving the work environment and the community. It also translates into good economic sense. In April 2010 city staff formed a Sustainable Operations Work Group to examine our current operations in several areas of the city and determine impacts the operations might have on 2 PacketPageNumber199of254 AgendaItemM1 Attachment2 the environment. The Sustainable Operations Work Groups served as an off-shoot of the Maplewood Green Team, with participation from all levels of the city including maintenance staff in Parks, Streets, Sewers, and Mechanical divisions of Public Works, as well as all other departments. During the first meeting the group brainstormed six areas of operations to review in 2010 including: 1) review of organized trash hauling; 2) city fleet operations; 3) city snow removal and maintenance policies; 4) building operations; 5) complete street policy; and 6) turf management plan. Over the last several months the groups have assessed operations that have the most impact on the environment or that the city has received the most complaints/concerns from the public, and reviewed the operations to determine ways to lessen their impacts. When making the assessments the groups determined the following: 1) are changes needed in operations to reduce impacts to the environment; and 2) will the changes be practical, economical, and meet community needs? The individual reports can be found on Attachment 2. The recommendations in the report will be implemented in 2011. Following is an overview of the Sustainable Work Group’s recommendations: 1. Trash Hauling Report (Shann Finwall, Environmental Planner): Move forward with the Collection System Analysis (review of city’s trash hauling system). This will take City Council support (to be determined during a workshop in early 2011). To ensure success in this sustainable operation initiative, the first phase of organized trash hauling should be complete within one year. The second and third phases include amendments to city ordinances and implementation of the plan. 2. City Fleet Report (Scott Schulze, Utility/Fleet Superintendent): Conduct a fleet audit. Adopt a no-idling policy. Adopt a vehicle sharing policy. Downsize the fleet by two vehicles over the next two years. Stress overall awareness and importance of sustainability throughout all daily work. Encourage employee car pooling to training sessions. Use single vehicles rather than multiple vehicles for maintenance operations when feasible. Other Issues to Consider: Adopt policies suggested in Fleet Audit policy (currently in draft form) as follows: Right sizing the fleet. o Conversion to bio fuels. o Conversion to hybrid and high efficiency vehicles. o Eco-driver education programs. o Greening the maintenance fleet. o 3 PacketPageNumber200of254 AgendaItemM1 Attachment2 3. Snow Removal and Maintenance Report (Bryan Nagel, Street Superintendent): Spreader controllers upgraded in plow trucks. Plow truck retrofitted with side shields. Rather than a constant sand/salt mix, deicing materials will now include the following dependent on conditions: a) salt (15 degrees F and up), b) treated salt (15 degrees F below to 15 degrees F above), c) salt/sand-mainly sand with little salt to prevent freeze up in stock pile (temperatures below 15 degrees F). Training. Cul-de-sac snow plowing pilot project. Monitor changes in deicing materials and equipment. Consider pre-wetting roads prior to deicing. 4. Building Operations Report (Larry Farr, Building Chief Engineer): Adopt the International Green Building Code for all city-funded buildings and additions. Use the Department of Natural Resources’ Life Cycle Cost Analysis for equipment. Begin a retro-commissioning analysis program. Continue to work with the Maplewood Green Team on building operations improvements. Energy Star Program Continue updating and monitoring the State of Minnesota B3 Benchmarking Program (energy consumption protocol for city and state facilities). Use Green Seal or other programs certified for environmental preferred chemicals and cleaning products. Energy Assessments/Recommendation/Rebates (Xcel Energy, consultants). Energy and Waste Management Assessments. Grant and Rebate Programs (EECGB, Stimulus Programs, future programs). Continue to implement strategies outlined in the City of Maplewood Energy efficiency and Conservation Strategy Plan. Consultants to support and work with government and state programs details as required. Other Issues to Consider: Adopt environmental purchasing policy. Improvements to city facilities recycling program. Begin city facilities back-yard composting program for lunch room composting. 5. Turf Management Report (Jim Taylor, Recreation Supervisor): Continue implementation of the Turf Management Plan which emphasizes the following: A balanced approach; o Reducing the amount of turf in parks; o Varying maintenance levels according to turf use or classification o (classification and management chart included in plan); and 4 PacketPageNumber201of254 AgendaItemM1 Attachment2 Reducing negative environmental impacts of turf maintenance (several o practices recommended in plan). Other Issues to Consider: This item should be renamed Park Sustainable Operations and should include the following: Recycling in parks – To ensure successful recycling program in parks o which will begin March 2011 (when recycling bins delivered to the city), the city should begin planning for the program in January 2011. The planning phase should include buy-in from all vested groups including recycling personnel, park management, park maintenance, nature center personnel (for recycling programming), and the Park and Environmental Commissions (who have both mentioned recycling in parks as one of their goals). 6. Complete Streets Report (Michael Thompson, City Engineer): Adopt a “living streets” policy to guide all street projects toward environmental and social benefits including: Improved stormwater quality o Reduced impervious surfaces o Traffic calming measures o Improved biking and walking conditions o Protect and enhance the urban forest o Other Issues to Consider: Adoption of such a policy will take several months for review and comment by various city commissions including: Environmental, Planning, and Community Design Review Board. The policy should be complete for 2012 street reconstruction projects. A living streets pilot project should be considered for 2011 street reconstruction. Minnesota Greenstep Cities In 2008 the Minnesota Legislature directed the Minnesota Pollution Control Agency (MPCA) to review and make recommendations on actions and policies that could be taken by local governments to help the state’s greenhouse gas emissions reduction goals. With this direction, the MPCA recommended, and the Legislature ultimately adopted, a voluntary program that would challenge, assist, and recognize cities for actions that reduce greenhouse gas emissions. The program is called Minnesota GreenStep Cities (http://greenstep.pca.state.mn.us/) and is designed to help cities achieve their sustainability goals through implementation of 28 best practices (Attachment 3). Each best practice can be implemented by completing one or more specific actions (depending on size of the city) from a list of four to eight actions. These actions are tailored to all Minnesota cities, focus on cost savings and energy use reduction, and encourage innovation. 5 PacketPageNumber202of254 AgendaItemM1 Attachment2 There are currently nine Minnesota cities participating in the new program. Any Minnesota city can participate. To begin, a city needs to approve a resolution to work toward GreenStep Cities recognition. Once the resolution is passed and accepted by the GreenStep Cities program, a city then registers and posts initial information on the GreenStep Cities web site. A work group is formed to specify implementation actions and identify a lead person for each best practice. A work plan is created for implementation, which is then presented to the work group and other committees/commissions and City Council as needed. The City of Maplewood has already completed some of the best practices, or is proposing to implement the practices through our Sustainable Operations. Staff is recommending that the City of Maplewood join the program and work toward GreenStep Cities recognition. The Green Team can serve as the work group. Leaders have already been identified for each best practice through our Sustainable Operations project. And finally staff can update the City Council of its work plans and successful completion of best practices during the annual sustainability report. Adopting a resolution and working toward GreenStep Cities recognition will further the city’s environmental planning efforts. Summary Maplewood is in a unique position toimplement and influence sustainability by the policies we set, by the approaches we use in city operations, and by the promotion of sustainability through city-wide education. The city should continue to strive to be a leader in the area of sustainability. RECOMMENDATION Review the information provided in the annual sustainability report and offer comments and feedback. Additionally, staff recommends the City Council adopt the attached resolution (Attachment 4). This resolution authorizes the City of Maplewood to participate in the Minnesota GreenStep Cities recognition program. Since the City Council Goals are being presented under Administrative Presentations, staff will bring this resolution back for formal adoption during the next available City Council meeting. Attachments Environmental Purchasing Policy Sustainable Operations Work Group Reports Minnesota GreenStep Cities Best Practices Resolution of Support to Participate in the Minnesota GreenStep Program 6 PacketPageNumber203of254 AgendaItemM1 Attachment3 ENVIRONMENTAL PURCHASING POLICY CITY OF MAPLEWOOD Draft November 16, 2010 Resource: Minnesota Pollution Control Agency Environmental Purchasing Guide http://www.rethinkrecycling.com/government/eppg 1.0 STATEMENT OF POLICY It is the policy of the City of Maplewood to: Support the Precautionary Principle of Environmental Protection which states if an action or policy has a suspected risk of causing harm to the public or to the environment, in the absence of scientific consensus that the action or policy is harmful, the burden of proof that it is not harmful falls on those taking the action. Require the purchase of products and services that minimize environmental and health impacts, toxics, pollution, and hazards to worker and community safety and to protect the larger global community to the greatest extent practical. It is not the intent of this policy to require any department, buyer or contractor to take any action that will conflict with local, state or federal requirements or to procure products that do not perform adequately for their intended use, exclude adequate competition, or are not available at a reasonable price in a reasonable period of time. 2.0 PURPOSE AND SCOPE This policy is adopted to meet the goals of a Precautionary Principle Program of Environmental Protection that include, but is not limited to: minimizing health risks to city staff and residents, minimizing the city’s contribution to global climate change, improving air quality, protecting the quality of ground and surface waters, and minimizing the city’s consumption of resources and energy. This policy is further adopted to encourage purchasing that reflects the city’s commitment to sustainability in order to: ensure that purchases include a consideration of their life-cycle cost and the ultimate disposal cost of the product as a factor in making the final selection of the specific goods and services procured for use by city departments, purchase products that include recycled content in order to support strong recycling markets, 1 PacketPageNumber204of254 AgendaItemM1 Attachment3 institute practices that reduce waste by increasing product efficiency and effectiveness, use products that are durable and long-lasting, and reduce materials that are land-filled, purchase products and institute practices that conserve energy and water, use agricultural fibers and residues, reduce greenhouse gas emissions, use unbleached or chlorine free manufacturing processes, and use recycled wood and wood from sustainably harvested forests, purchase energy from renewable or green sources in preference to fossil fuels, purchase products that are free of mercury, cadmium and lead and eliminate the use of other persistent bioaccumulative toxic chemicals where possible, increase the use and availability of environmentally preferable products, services and distribution systems that protect human health and the environment, support emerging and established manufacturers and contractors that reduce environmental and human health impacts in their services, production, and distribution systems, and create a model for successfully purchasing environmentally preferable products and services that encourages other buyers and consumers in our community to adopt similar goals. 3.0 DEFINITIONS 3.1 “Agricultural Bio-Based Products” means commercial or industrial products (other than food or feed) that utilize agricultural crops or residues but does not include products made from forestry materials. 3.2 “Buyer” means personnel authorized to purchase or contract for purchases on behalf of the City of Maplewood or its subdivisions. 3.3 “Chlorine free” means products manufactured or processed without chlorine or chlorine derivatives. 3.4 “Contractor” means any person, group of persons, business, consultant, designing architect, association, partnership, corporation, supplier, contractors or other entity that has a contract with the City of Maplewood or serves in a subcontracting capacity with an entity having a contract with the City of Maplewood for the provision of goods or services. 3.5 “Dioxins and furans” are a group of chemical compounds that are classified as persistent, bioaccumulative, and toxic (PBT) by the Environmental Protection Agency. 3.6 “Energy Star” means the U.S. Environmental Protection Agency’s (EPA) energy efficiency product labeling program. 3.7 “Energy-Efficient Product” means a product that is in the upper 25% of energy efficiency for all similar products, or that is at least 10% more efficient than the minimum level that meets federal standards. 2 PacketPageNumber205of254 AgendaItemM1 Attachment3 3.8 “Federal Energy Management Program (FEMP)” is a program of the Department of Energy that issues a series of product energy efficiency recommendations that identify recommended efficiency levels for energy-using products. 3.9 The “Forest Stewardship Council” is a global organization that certifies responsible, on-the-ground forest management according to rigorous standards for sustainably harvested forests developed by a broad variety of stakeholder groups. 3.10 “Green Seal” is an independent, non-profit environmental labeling organization. Green Seal standards for products and services meet the U.S. EPA’s criteria for third-party certifiers. The Green Seal is a registered certification mark that may appear only on certified products. 3.11 “Integrated Pest Management (IPM)” is an ecosystem-based strategy that focuses on long-term prevention of pests or their damage through a combination of techniques such as biological control, habitat manipulation, modification of cultural practices, and use of resistant varieties. Pesticides are used only after monitoring indicates they are needed according to established guidelines, and treatments are made with the goal of removing only the target organism. Least toxic pest control materials are selected and applied in a manner that minimizes risks to human health, beneficial and nontarget organisms, and the environment. 3.12 “LEED Rating System” means the Leadership in Energy & Environmental Design system developed by the U.S. Green Building Council designed for rating new and existing commercial, institutional, and high-rise residential buildings. 3.13 “Organic Pest Management” prohibits the use and application of toxic chemical pesticides and strives to prevent pest problems through the application of natural, organic horticultural and maintenance practices. 3.14 “Persistent Bioaccumulative Toxins (PBTs)” are chemicals and/or pollutants that remain in the environment for a long time (persist) without breaking down, accumulate in the environment and build up in the tissues of humans, fish, and animals (bioaccumulative), and are toxic (causing cancer and other health problems) to living organisms, including humans. 3.15 "Postconsumer Material" means a finished material which would normally be disposed of as a solid waste, having reached its intended end-use and completed its life cycle as a consumer item, and does not include manufacturing or converting wastes. 3.16 “Practical” mean whenever possible and compatible with local, state, and federal law, without reducing safety, quality, or effectiveness and where the product or service is available at a reasonable cost in a reasonable period of time. For energy and water consuming devices, a reasonable cost shall mean that the product has a life-cycle cost that is reasonably similar to the life-cycle costs of other similar products. 3 PacketPageNumber206of254 AgendaItemM1 Attachment3 3.17 “Precautionary Principle of Environmental Protection” means if an action or policy has a suspected risk of causing harm to the public or to the environment, in the absence of scientific consensus that the action or policy is harmful, the burden of proof that it is not harmful falls on those taking the action. 3.18 “Pre-consumer Material” means material or by-products generated after manufacture of a product is completed but before the product reaches the end-use consumer. Pre-consumer material does not include mill and manufacturing trim, scrap, or broke which is generated at a manufacturing site and commonly reused on- site in the same or another manufacturing process. 3.19 “Recovered Material” means fragments of products or finished products of a manufacturing process, which has converted a resource into a commodity of real economic value, and includes pre-consumer and postconsumer material but does not include excess resources of the manufacturing process. 3.20 “Recycled Content” means the percentage of recovered material, including pre-consumer and postconsumer materials, in a product. 3.21 “Recycled Content Standard” means the minimum level of recovered material and/or postconsumer material necessary for products to qualify as “recycled products.” 3.22 “Recycled Product” means a product that meets the City of Maplewood recycled content policy objectives for postconsumer and recovered material. 3.23 “Remanufactured Product” means any product diverted from the supply of discarded materials by refurbishing and marketing said product without substantial change to its original form. 3.24 “Reused Product” means any product designed to be used many times for the same or other purposes without additional processing except for specific requirements such as cleaning, painting, or minor repairs. 3.25 “Source Reduction” refers to products that result in a net reduction in the generation of waste compared to their previous or alternate version and includes durable, reusable, and remanufactured products; products with no, or reduced, toxic constituents; and products marketed with no, or reduced, packaging. 3.26 “U.S. EPA Guidelines” means the Comprehensive Procurement Guidelines established by the U.S. EPA for federal agency purchases as of May 2002 and any subsequent versions adopted. 4 PacketPageNumber207of254 AgendaItemM1 Attachment3 4.0 GENERAL CONDITIONS 4.1 Source Reduction 4.1.1 The City of Maplewood shall institute practices that reduce waste and result in the purchase of fewer products whenever practical and cost-effective, but without reducing safety or workplace quality. 4.1.2 The City of Maplewood shall purchase remanufactured products (i.e. for equipment and vehicles) whenever practical, but without reducing safety, quality, or effectiveness. 4.1.3 All buyers shall consider short-term and long-term costs in comparing product alternatives, when practical. This includes evaluation of total costs expected during the time a product is owned, including, but not limited to, acquisition, extended warranties, operation, supplies, maintenance, disposal costs, and expected lifetime compared to other alternatives. 4.1.4 Products that are durable, long lasting, reusable, refillable, recyclable, or otherwise create less waste shall be selected whenever practical. 4.1.5 The City of Maplewood requires contractors to use packaging or dishware that is reusable, recyclable, or compostable whenever practical. 4.1.6 Packaging or dishware that is reusable, recyclable, or compostable shall be selected when suitable uses and programs exist. Buyers shall avoid the purchase any polystyrene foam food packaging, Styrofoam drinking cups or plates, and beverages bottled in plastic where practical. 4.1.7 Contractors shall be required whenever possible to take back and reuse pallets and packaging materials. 4.1.8 Suppliers of electronic equipment shall be required to take back equipment for reuse or environmentally safe recycling when the City of Maplewood discards or replaces such equipment, whenever practical. 4.1.9 Rechargeable and recyclable batteries shall be purchased and used whenever practical. 4.1.10 All documents shall be printed and copied on both sides to reduce the use and purchase of paper, whenever practical. 4.1.11 All departments shall minimize the use of colored paper for routine publications and flyers, especially the use of Neon Bright colors, unless these products can be proven to be made with a substantial amount post-consumer waste product. 4.1.12 All departments shall maximize the electronic distribution of information via websites and email for routine publications and flyers. 5 PacketPageNumber208of254 AgendaItemM1 Attachment3 4.2 Toxics Reduction and Pollution Prevention 4.2.1 No product or service purchased by the City of Maplewood shall contain, emit, or create the following in its use, to the extent practical: known carcinogens and reproductive toxins, o persistent bioaccumulative toxicants, including lead, mercury, dioxins and o furans for example, compounds toxic to humans or aquatic life, corrosive to the skin or eyes, or o that are skin sensitizers, and substances that contribute to the production of photochemical smog, o atmospheric ozone production, or poor indoor air quality. 4.2.2 All cleaning or disinfecting products (i.e. for janitorial or automotive use) shall at a minimum meet Green Seal Standards for environmental preferably and performance, whenever practical. Green Seal Industrial and Institutional Cleaners (GS-37) should be used as the standard example for environmental preferably and performance. 4.2.3 Purchasing products containing persistent, bioaccumulative and toxic chemicals shall be avoided, where alternatives exist. This includes following the guidance to minimize/eliminate the use of products that contain or generate persistent, toxic, or bioaccumulative wastes during manufacturing or reuse/disposal such as mercury, lead, or dioxin. 4.2.4 The use of chlorofluorocarbon-containing refrigerants, solvents, and other products known to contribute to the depletion of the ozone layer shall be phased out and new purchases shall not contain them. The City of Maplewood shall not purchase any chlorofluorocarbon-processed food packaging. 4.2.5 When maintaining buildings and landscapes, the City of Maplewood shall manage pest problems through prevention and physical, mechanical, and biological controls and use least toxic chemical pesticide products only after safer approaches or products have been determined to be ineffective. The City of Maplewood shall adopt and implement an organic pest management policy and practices, or review and/or revise and further implement the City’s Integrated Pest Management (IPM) policy and practices for indoor and outdoor areas using chemical controls only as a last resort and providing on-going education and training to City staff. 4.2.6 When maintaining buildings, the City of Maplewood shall use products with the lowest amount of volatile organic compounds (VOCs), highest recycled content, and low or no formaldehyde when purchasing materials such as paint, carpeting, flooring, adhesives, furniture, and casework. 4.2.7 The City of Maplewood shall reduce or eliminate its use of products that contribute to the formation of dioxins and furans. This includes, but is not limited to: 6 PacketPageNumber209of254 AgendaItemM1 Attachment3 Purchasing paper, paper products, and janitorial paper products that are o unbleached or that are processed without chlorine or chlorine derivatives, whenever possible. Prohibiting purchase of products that contain or are packaged in polyvinyl o chloride (PVC) such as, but not limited to, office binders, furniture, carpeting, flooring, other building materials and supplies, and medical supplies whenever practical. 4.2.8 The City of Maplewood shall purchase products and equipment with no lead, Cadmium, or mercury whenever possible. For products that must contain lead or mercury because no suitable alternative exists, the City of Maplewood shall give preference to those products with the lowest quantities of these metals available and to contractors with established lead, cadmium and mercury recovery programs. 4.2.9 When replacing vehicles, the City of Maplewood shall lease or purchase only the most fuel-efficient models available that are suitable for each task and through carsharing and carpooling, shall minimize the number of vehicles purchased. 4.2.10 To the extent practical, the City shall use renewably-derived fuels or fuels that are cleaner and less-polluting than gasoline and conventional diesel fuel, including biodiesel, natural gas, and electricity. 4.2.11 The purchase of all pentachlorophenol, arsenic, and creosote treated wood by the City of Maplewood is prohibited. 4.2.12 The purchase of products which are treated with Fluorochemicals for stain resistance is prohibited. 4.2.13 The purchase of antibiotic hand soap containing Triclosan is prohibited. 4.2.14 The purchase of products which contain Nanosilver is prohibited. 4.3 Recycled Content Products 4.3.1 All products shall contain the highest postconsumer content practical, but no less than the minimum recycled content standards established by the U.S. EPA Guidelines. 4.3.2 Copiers and printers purchased shall be compatible with the use of recycled content and remanufactured products. 4.3.3 The City of Maplewood shall purchase re-refined lubricating and industrial oil for use in its vehicles and other equipment, as long as it is consistent with the engine manufacturer’s warranty and maintenance requirements. 4.3.4 When specifying asphalt concrete, aggregate base or portland cement concrete for road construction projects, the City of Maplewood shall use recycled, reusable, or reground materials when practical and consistent with accepted engineering practices. 7 PacketPageNumber210of254 AgendaItemM1 Attachment3 4.3.5 The City of Maplewood shall specify and purchase recycled content transportation products, including signs, cones, parking stops, delineators, and barricades. 4.3.6 A 10 percent price preference may be given to recycled content products based on the lowest bid or price quoted by the suppliers offering the competing non- recycled content products. 4.3.7 Printing paper, office paper, and paper products will contain the highest postconsumer content practical, but no less than the minimum recycled content standards established by the U.S. EPA Guidelines. 4.3.8 All pre-printed recycled content papers intended for distribution that are purchased or produced shall contain a statement that the paper has recycled content. Whenever feasible, the statement should indicate the percentage of postconsumer recycled content it contains. 4.4 Energy and Water Savings 4.4.1 New and replacement equipment for lighting, heating, ventilation, refrigeration, and air conditioning systems, water consuming fixtures and process equipment and all such components shall meet or exceed Federal Energy Management Program (FEMP) recommended levels, whenever practical. 4.4.2 All products purchased by the City of Maplewood and for which the U.S. EPA Energy Star certification is available shall meet Energy Star certification, when practical. When Energy Star labels are not available, products shall meet or exceed the FEMP recommended levels. 4.4.3 When energy is purchased, renewable or green sources are preferred. These include solar power or photovoltaics, wind power, geothermal, and hydroelectric energy sources and do not include fossil fuels (coal, oil or natural gas). 4.4.4 Demand water heaters shall be purchased whenever practical. Where renewable forms of energy are unavailable or not practical, natural gas shall be used in lieu of electricity for space heating and water heating. 4.4.5 Energy Star and power-saving features for copiers, computers, monitors, printers and other office equipment shall be enabled during the initial installation and shall remain enabled unless these features conflict with the manufacturer’s recommended operation and maintenance of the equipment. 4.5 Green Building - Construction and Renovations 4.5.1 All new city buildings and renovations shall follow Green Building practices for design, construction, and operation, where applicable, as described in the LEED Rating System, to meet at least a minimum of a Silver level of LEED, or future Green Building Programs adopted by the city. 8 PacketPageNumber211of254 AgendaItemM1 Attachment3 4.6 Landscaping 4.6.1 All landscape renovations, construction, and maintenance by the City of Maplewood, including workers and contractors providing landscaping services for the City of Maplewood, shall employ sustainable landscape management techniques for design, construction and maintenance whenever practical, including, but not limited to, integrated pest management, grass cycling, drip irrigation, composting, and procurement and use of mulch and compost that give preference to those produced from regionally generated plant debris and/or food waste programs. 4.6.2 Plants should be selected to minimize waste by choosing species for purchase that are appropriate to the microclimate, species that can grow to their natural size in the space allotted them, and perennials rather than annuals for color. Native and drought-tolerant plants that require no or minimal watering once established are preferred. 4.6.3 Hardscapes and landscape structures constructed of recycled content materials are encouraged. The City of Maplewood shall limit the amount of impervious surfaces in the landscape, wherever practical. Permeable substitutes, such as permeable asphalt or pavers, are encouraged for walkways, patios, and driveways. 4.7 Forest Conservation 4.7.1 To the greatest extent practical, the City of Maplewood shall not procure wood products such as lumber and paper that originate from forests harvested in an environmentally unsustainable manner. When possible, the City of Maplewood shall give preference to wood and wood products that are certified to be sustainably harvested by a comprehensive, performance-based certification system. The certification system shall include independent third-party audits, with standards equivalent to, or stricter than, those of the Forest Stewardship Council certification. 4.8 Agricultural Bio-Based Products 4.8.1 Vehicle and equipment fuels made from non-wood, plant-based contents such as vegetable oils are encouraged whenever practical. 4.8.2 Paper, paper products, and construction products made from non-wood, plant- based contents such as agricultural crops and residues are to be purchased and used whenever practical. 5.0 PRIORITIES 5.1 The health and safety of people who live and work in Maplewood is of utmost importance and takes precedence over all other City policies. All policies and practices shall be protective of the health of children, the elderly and other vulnerable populations, and the greater global community. 9 PacketPageNumber212of254 AgendaItemM1 Attachment3 5.2 The City of Maplewood has made significant investments in developing a successful recycling system and recognizes that recycled content products are essential to the continuing viability of that recycling system and for the foundation of an environmentally sound production system. Therefore, to the greatest extent practical, recycled content shall be included in products that also meet other environmental specifications, such as chlorine free or bio-based. 5.3 Nothing contained in this policy shall be construed as requiring a department, buyer or contractor to procure products that do not perform adequately for their intended use, exclude adequate competition, or are not available at a reasonable price in a reasonable period of time. 5.4 Nothing contained in this policy shall be construed as requiring the City of Maplewood, department, buyer or contractor to take any action that conflicts with local, state or federal requirements. 6.0 IMPLEMENTATION 6.1 The City Manager or his or her designee shall implement this policy in coordination with other appropriate City of Maplewood personnel policies. 6.2 Implementation of this policy will be phased based on available resources and City priorities. 6.3 The Environmental Planner shall advise the City Manager or his/her designee regarding environmentally preferable products that comply with this policy. Recommendations will include input of applicable environmental staff and the Maplewood Green Team. Whenever possible, the City will use existing eco-labels and standards to make purchasing decisions. 6.4 Successful bidders shall certify in writing that the environmental attributes claimed in formal competitive bids are accurate. Contractors shall be required to specify the minimum or actual percentage of recovered and postconsumer material in their products, even when such percentages are zero. 6.5 Preference for local businesses shall be accorded to promote businesses in Maplewood that provide environmentally preferable products and services. 6.6 Contractors, contractors and grantees shall comply with applicable sections of this policy for products and services provided to the City of Maplewood, where practical. In particular, contractors and grantees providing written materials to the City shall do so on recycled content paper per the requirements of this Policy and labeled as such. Contractors and grantees shall be prohibited from using pentachlorophenol, arsenic, and creosote treated wood. 6.7 If the buyer making the selection from competitive bids or the requesting department seek to purchase products that do not meet the environmentally preferable purchasing criteria in this Policy, the buyer or the department shall provide a written justification to the City Manager or his/her designee for why 10 PacketPageNumber213of254 AgendaItemM1 Attachment3 compliance is not practical, e.g., the product is not technically practical, economically feasible, or available within the timeframe required. The City Manager or his/her designee shall be the authority to approve all contracts that do not require City Council authority or items covered under contracts executed prior to the effective date of this Policy. 6.8 If a contractor that is under contract to the City of Maplewood is no longer able to provide a product that meets the City’s environmental purchasing policy, it shall notify the City Manager or his/her designee and provide written justification for why compliance is not practical. Prior written consent from the City Manager or his/her designee, or authorized City representative, shall be required before substituting any alternative product to any City employee. 6.9 The Information Technology Department shall be responsible for setting duplexing as the default on each workstation for all capable printers. This includes printing from network connected or stand-alone personal computer printers that are capable of duplexing. 6.10 The Information Technology Department shall be responsible for advising the City Manager or his/her designee on purchases of environmentally preferable electronic equipment with a major focus on power consumption, energy conservation in employee computer use, server farms and replacement IT equipment. 6.11 Training of buyers and other relevant city staff, contractors and grantees shall include instruction on the requirements of this Environmental Purchasing Policy. 7.0 PROGRAM EVALUATION 7.1 The Environmental Planner and City Manager or his/her designee shall evaluate the success of this Policy’s implementation by providing an annual report to the City Council. The report shall relate progress in meeting the goals and objectives of this Policy and note any barriers encountered, recommendations for resolution, and/or description of assistance needed to continuously improve staff’s ability to meet this Policy’s objectives for the procurement of environmentally preferable products and services. 11 PacketPageNumber214of254 AgendaItemM1 Attachment4 Overview of Sustainable Operations Reports November 17, 2010 Shann Finwall, AICP, Environmental Planner 1. Trash Hauling Report (Shann Finwall, Environmental Planner): Move forward with the Collection System Analysis (review of city’s trash hauling system). This will take city council support to be determined at a workshop in early 2011. To ensure success in this sustainable operation initiative, the first phase of organized trash hauling should be complete within one year. The second and third phases include amendments to city ordinances and implementation of the plan. 2. Fleet Report (Scott Schulze, Utility/Fleet Superintendent): Conduct a fleet audit (currently in draft form) Adopt a no-idling policy Adopt a vehicle sharing policy Downsize the fleet by two vehicles over the next two years Stress overall awareness and importance of sustainability throughout all daily work Encourage employee car pooling to training sessions Use single vehicles rather than multiple vehicles for maintenance operations when feasible Other Issues to Consider: Adopt policies suggested in Fleet Audit policy (currently in draft form and attached to Fleet Report) as follows: Right sizing the fleet. o Conversion to bio fuels. o Conversion to hybrid and high efficiency vehicles. o Eco-driver education programs. o Greening the maintenance fleet. o 3. Snow Removal Report (Bryan Nagel, Street Superintendent): Spreader controllers upgraded in plow trucks. Plow truck retrofitted with side shields. Deicing materials to include a) salt (15 degrees F and up), b) treated salt (15 degrees F below to 15 degrees F above), c) salt/sand-mainly sand with little salt to prevent freeze up in stock pile (temperatures below 15 degrees F). Training. Cul-de-sac snow plowing pilot project. Monitor changes in deicing materials and equipment. Consider pre-wetting. 4. Building Operations Report (Larry Farr, Building Chief Engineer): International Green Building Code Department of Natural Resources (Life Cycle Cost Analysis: LCCA) for equipment Retro Commissioning Analysis Program City of Maplewood “Green Team” Energy Star Program State of Minnesota B3 Benchmarking Program (energy consumption protocol for city and state facilities) Green Seal or programs certified for environmental preferred chemicals and cleaning products PacketPageNumber215of254 AgendaItemM1 Attachment4 Energy Assessments / Recommendation / Rebates (Xcel Energy, consultants) Energy and Waste Management Assessments Grant and Rebate Programs (EECGB, Stimulus Programs, future programs) City of Maplewood Energy efficiency and Conservation Strategy Plan Consultants to support and work with government and state programs details as required Other Issues to Consider: Adopt environmental purchasing policy. Improvements to city facilities recycling program. Begin city facilities back-yard composting program for lunch room composting. 5. Turf Management Report (Jim Taylor, Recreational Supervisor): Continue implementation of the Turf Management Plan which emphasizes the following: A balanced approach; o Reducing the amount of turf in parks; o Varying maintenance levels according to turf use or classification (classification o and management chart included in plan); and Reducing negative environmental impacts of turf maintenance (several practices o recommended in plan). Other Issues to Consider: This item should be renamed Park Sustainable Operations and should include the following: Recycling in parks – To ensure successful recycling program in parks which will o begin March 2011 (when recycling bins delivered to the city), the city should begin planning for the program in January 2011. The planning phase should include buy-in from all vested groups including recycling personnel, park management, park maintenance, nature center personnel (for recycling programming), and the Park and Environmental Commissions (who have both mentioned recycling in parks as one of their goals). 6. Complete Streets Report (Michael Thompson, City Engineer): Adopt a “living streets” policy to guide all street projects toward environmental and social benefits including: Improved stormwater quality o Reduced impervious surfaces o Traffic calming measures o Improved biking and walking conditions o Protect and enhance the urban forest o Other Issues to Consider: Adoption of such a policy will take several months for review and comment by various city commissions including: Environmental, Planning, and Community Design Review Board. The policy should be complete for 2012 street reconstruction projects. A living streets pilot project should be considered for 2011 street reconstruction. 7. Overall Recommendation The City of Maplewood should adopt a resolution of support to become a Minnesota GreenStep City. The Minnesota Pollution Control Agency (MPCA) has launched the program in 2010 as a challenge, assistance and recognition program to help cities achieve their sustainability goals through implementation of 28 best practices. 2 PacketPageNumber216of254 AgendaItemM1 Attachment4 November17,2010TrashHaulingSustainableOperationsReportShannFinwall TRASHHAULINGSUSTAINABLEWORKGROUP WORKGROUP:DuWayneKonewko,ShannFinwall,SteveKummer CURRENTTRASHHAULINGSYSTEM: Maplewood'ssolidwastemanagementordinance(Sections301to30108)requiresallbusinessesand residencestocontractwithalicensedhaulertoremovetrash.Presently,Maplewoodhasanopentrash hauling(collection)systemwhichallowsanynumberofcitylicensedhaulerstoremovetrashinanyarea ofthecity.In2010,nineresidentialtrashhaulersarelicensedinthecity,withanadditionaleighttrash haulerslicensedformultifamily/commercialservice,containerandrolloffservice,andtransfer station.Maplewoodhasanorganizedsystemforrecycling,withonlyonerecyclingcompanycontracted toserviceallresidentsinMaplewood. MinnesotaStatutes,section115A.94(OrganizedCollection)givesmunicipalitiestheauthorityto organizecollectionsystems.Maplewoodhasattemptedtoorganizeitscollectionsystemtwicesince 1986.Bothattemptsfailedduetolackofsupportbyresidentsandhaulers.Therehasbeenrecent interestexprvironmentalandNaturalResources(ENR)Commission,andthe essedbyresidents,theEn CityCounciltoanalyzetheĐŝƚǇ͛Ɛcollectionsystemonceagain. TRASHHAULINGUPDATE: OnOctober4,2010,theCityCouncilheldaspecialcitycouncilmeetingtotaketestimonyfromall interestedpartiesontheĐŝƚǇ͛Ɛproposaltoorganizeitstrashhaulingsystem.Approximately150people attendedthemeeting,with41residentsand5representativesoftrashhaulingbusinessesspeakingto thematter. OnNovember15,2010,theCityCouncilwillholdaworkshoptosummarizetheresultsoftheOctober4 specialcitycouncilmeeting,reviewoptionsforproceedingwithorganizedtrashhauling,anddiscuss budgetingformovingforward. KEYBARRIERS: Trashhaulingcompanieshaveastrong,vestedinterestinthesystemasiswithoutfurther governmentintervention. NationalSolidWasteManagementAssociationiswellorganizedandfinancedtohelpfight initiativessuchasDĂƉůĞǁŽŽĚ͛Ɛattemptstoorganizetrashhauling. MinnesotaStatutesrequirescitiestogothroughaveryrigorousplanningandnegotiating schedule,makingtheprocesstimeconsuminganddifficult. KEYOPPORTUNITIES: StrongsupportfromCityCouncil,ENRCommission,andmanagement. PacketPageNumber217of254 AgendaItemM1 Attachment4 November17,2010TrashHaulingSustainableOperationsReportShannFinwall RECOMMENDATIONSFORMOVINGFORWARDIFAUTHORIZEDBYCITYCOUNCIL: PrioritizedgoalsandobjectivesʹThisisacriticalplanningstepthatshouldhelpfurtherspecify citypolicybyrefiningthegoalsandobjectivesforanysystemimprovements.Thedraft statementofgoals/objectivesshouldbeforwardedbycitystaffandtheENRCommissiontothe CityCouncilforformaladoption. PublicHearingandResolutionofIntentʹThegoalsandobjectiveswillbeclearlystatedinthe requiredresolutionofintenttoorganize.Thisisthefirststepinthestatutoryprocess. DraftOrganizedSystemPlanʹCreateasystemoforganizedtrashhauling,i.e.,onetrashhauler, consortiumofhaulers,dayspecifieddistricts,etc. DiscussionsandNegotiationswithHaulersʹAllowwillinghaulerstoindividuallycommenton thedraftplanandshareinformationofftherecordthatmaybeproprietaryandconfidential. FindingsandFinalPlanʹFindingstodocumenttheproceduresusedandpublicresultsduring theplanningandhaulernegotiationprocess.FinalplantobeforwardedbytheENRCommission totheCityCouncilforformaladoption. PublicRelationsʹThroughouttheprocessconductadetailedpublicrelationsstrategytoplan andimplementtheworkandapproach. TimeframeʹToensuresuccessinthissustainableoperationinitiative,thefirstphaseof organizedtrashhaulingshouldbecompletewithinoneyear.Thesecondandthirdphase includesamendmentstocityordinancesandimplementationoftheplan. PacketPageNumber218of254 AgendaItemM1 Attachment4 November17,2010FleetSustainableOperationsReportScottSchultz DĂƉůĞǁŽŽĚ&ůĞĞƚ^ƵƐƚĂŝŶĂďůĞKƉĞƌĂƚŝŽŶƐ'ƌŽƵƉZĞƉŽƌƚ KǀĞƌǀŝĞǁ Thegoalofthefleetsustainableoperationsgroupistoassessourcurrentfleetoperationsand determinewhatimpactstheyhaveontheenvironment.Oncemade,theassessmentswillbe examinedtodetermineifmodificationsareneededtobecomemoresustainable.Thegroup determinedthefollowingitemstohavethelargestimpact:Idlingofvehicles,styleofvehicles used,employeepersonalvehiclechoices,fuelsourcesbeingused. Ourfleetconsistsofalargevarietyofvehiclesandequipment.Itincludeslargedumptrucks, wheelloaders,1tontrucks,pickuptrucks,smallandmediumsizeoffroadequipment,and automobiles.Thevehiclesandpiecesofequipmenthavespecificpurposesandareutilized throughoutourpublicworksoperationsandmanycitydepartments. WŽůŝĐǇĂŶĚWƌŽĐĞĚƵƌĞƐ ThefollowingarePoliciesandproceduralchangesbeingdevelopedtomovetowardsamore sustainablefleet. IdlingPolicy() GreenStep Best Practice Action VehicleSharingPolicy() GreenStep Best Practice Action Downsizingthefleetbytwovehiclesoverthenext2years. Thecityishavinganoutsideconsultantconductathoroughfleetaudit. Stressingtheoverallawarenessandimportanceofsustainabilitythroughoutalldaily work. Encouragingemployeestocarpooltotrainingsessions(withpersonalaswellascity vehicles).() GreenStep Best Practice Action Usingsinglevehiclesratherthanmultiplevehiclesformaintenanceoperationswhen feasible(examplenochasetruckwithCameratruckwhentelevising). &ƵĞůhƐĂŐĞ TheĐŝƚǇ͛ƐcurrentfleetoperatesonUnleadedandBiodieselfuels.Allgasenginesuse89octane unleaded,anddieselenginesuseB5biodiesel(startedMay2009). WehavedonesomeresearchonthealternativefuelE85.Thecityreplacedfive½tontrucksin 2010.ThefivenewtrucksareequippedwiththeoptiontoburnE85flexfuel.Afuelcomparison wasdoneusingE85versusregular89octaneunleadedgasoline.E85wasfoundtogetpoorer gasmileageandputoutlesspower. 1 PacketPageNumber219of254 AgendaItemM1 Attachment4 November17,2010FleetSustainableOperationsReportScottSchultz ThecitycontactedseveralothergovernmentagenciesregardingE85useandsimilarresults werefound.E85wasnotcosteffective,resultedinpoorerperformanceandwasshowingtobe harmfultoengines. OurneighboringCityofOakdaledidasimilarstudycomparingE85toregularunleadedgasoline. Theyexperienceda20%decreaseinfuelmileageandhadconsiderablemaintenanceissues. TheE85fuelwasdestroyingthecatalyticconvertersinthevehicles. Wehavealsodonesomeresearchonhybridvehicles.Wewereabletoviewresultsfroma surveytheCityofEagansentoutin2009.Manygovernmententitiesthroughoutthetwincites responded.Themajorityoftheagenciesrespondingsaidhybridvehiclesarenotcosteffective. Theinitialcostsaretoohigh,notenoughshorttermpayout.Fromapublicworksmaintenance standpointhybridvehiclesarenotpractical.Hybridsweresaidtobeusedasstaffvehiclesin somecases.Somestated͚ŚǇďƌŝĚvehicleswereassignedforpoliticalƌĞĂƐŽŶƐ͛͘Itappearedthat thelargercitiesandcountiesthathavemoreeconomicalresourceshadmorehybridorelectric vehicleuse.HennepinandDakotacounties,CityofSt.PaulandMinneapolis(primarilyusein parks). ^ƵŵŵĂƌǇ Theaboveareourinitialeffortsinworkingtowardsamoresustainablefleet.Theprocessto becomeassustainableaswecanisongoing.WewillcontinuetoresearchalternativeFuels/Flex FuelVehiclesandhybridvehicles.Asmoreinformationisobtainedwewillassessandmake modificationsiftheymeettheenvironmental,practical,andeconomicalneedsofourfleet operations.Inaddition,theFleetOperationsgroupwillreviewthefleetauditoncecomplete andthefinalfleetauditpolicystate(attachedtothisdocument)todetermineimprovements thatcanbemadebasedontheauditandpolicydocument. 2 PacketPageNumber220of254 AgendaItemM1 Attachment4 S S S S S S S S S S S S PacketPageNumber221of254 AgendaItemM1 Attachment4 S S S S S S S S S S S S S PacketPageNumber222of254 AgendaItemM1 Attachment4 PacketPageNumber223of254 AgendaItemM1 Attachment4 PacketPageNumber224of254 AgendaItemM1 Attachment4 y y y y PacketPageNumber225of254 AgendaItemM1 Attachment4 PacketPageNumber226of254 AgendaItemM1 Attachment4 PacketPageNumber227of254 AgendaItemM1 Attachment4 PacketPageNumber228of254 AgendaItemM1 Attachment4 November17,2010Snow/IceSustainableOperationsReportBryanNagel SNOW/ICESUSTAINABLEWORKGROUP WORKGROUP:MichaelT,ShannF,GinnyG,BobR,TroyB,BryanN Informationforreport: SpreaderControllersupgradedinplowtrucks: 1.Thiswillallowustocalibrateeachtruckforthespecificdeicingmaterialthatisused. 2.Spreaderswillbepresettoputoutaspecificpoundageofmaterialperlanemileaccordingto pavementtemperature,forecast,anddeicingmaterialbeingapplied. 3.Controllerswillrecordpoundageputoutduringeacheventandaseasontotal.Besidesfrom recordkeepingandreportingthiswillallowustomonitorindividualoperatorusageineach route. OtherEquipmentmodifications: 1.Allplowtruckshavebeenretrofittedwithsideshields.Thiswillpreventlossofmaterialthat normallywouldspilloutbetweenthetailgateandspreader. Deicingmaterials: 1.Inpreviousyearsouronlydeicingmaterialwasasalt/sandmixture.Thisyearwewillbeutilizing threematerials,salt,treatedsalt,salt/sandmainlysandwithlittlesalttopreventfreezeupin stockpile.Straightsaltisadeicerthatwillworkfrom15degreesupitwillhavenodeicingability below15degrees.Thetreatedsaltwillworktominus15degreesandwillalsohavelessbounce orscatteronceithitstheroadwayfromthespinner.Sandhasnodeicingabilityandisusedonly fortractionintemperaturesbelow15. 2.Inpreviousyearsoursalt/sandmixtureworkedasadeicerintemperaturesabove15degrees butitwasasalt/sandmixwherethesandinthemixservednopurpose.Intemperaturesbelow 15degreesthesalthadnodeicingeffect,thesandofferedtractionyetitwasappliedwithsalt. Training:Inthepastseveralmonthsmaintenancestaffhavebeenattendingvarioustrainingcourses fromMNDOT,UofMExtension,Watershed,andMPCA.Themaintenancestaffhasrecentlytakenthe MPCACertificationTest.Maintenancestaffarescheduledfortwomorecoursesthismonth,proper calibrationofsalt/sandcontrollersandMNDOTdrivingcourseforplowoperators. FutureIdeas: Culdesacplowingandsnowdumping.Couldbeapilotprojectthisseason. Continuetomonitorchangesindeicingmaterialsandequipment,prewettingcouldbecomerequiredin thefuture. PacketPageNumber229of254 AgendaItemM1 Attachment4 November17,2010BuildingSustainableOperationsReportLarryFarr Memorandum SUSTAINABLEBUILDINGOPERATIONSFORTHECITYOFMAPLEWOOD Introduction/Overview BuildingOperationsfortheCityofMaplewoodconsistsofallofthecitiesbuildingsand structures.Thisinvolvestherelevanceoftheiroperationstowardsthefutureoperations, functions,infrastructure,operationalcost,reductionthroughenergysavings/programs, reductionsonenvironmentalimpact,maintenance,andfiscalresponsibilityforthefuture. Thecityfacilities/buildingsconsistofthefollowingwiththesquarefootageofthelargerones. MaplewoodCommunityCenter(85,920squarefeet) CityHall/PoliceDepartment(43,588squareFeet) PublicWorks(58,750squarefeet) ParksBuilding FireDepartments:five(5) NatureCenter ParkStructures:six(6)(warminghouses,ballfields) SpecialtyStructure:twelve(12)(WeirStations,GateValves)approx. Buildingoperationswillusethefollowingcodesandprogramstohelpguideuswithourdecisions, planning,appropriations,policies,procedures,programs,implementation,anddirectivesforthefuture. InternationalGreenBuildingCode DepartmentofNaturalResources(LifeCycleCostAnalysis:LCCA)forequipment RetroCommissioningAnalysisProgram CityofMaplewood͞'ƌĞĞŶdĞĂŵ͟ EnergyStarProgram StateofMinnesotaB3BenchmarkingProgram(energyconsumptionprotocolforcityandstate facilities) GreenSealorprogramscertifiedforenvironmentalpreferredchemicalsandcleaningproducts EnergyAssessments/Recommendation/Rebates(XcelEnergy,consultants) EnergyandWasteManagementAssessments GrantandRebatePrograms(EECGB,StimulusPrograms,futureprograms) CityofMaplewoodEnergyefficiencyandConservationStrategyPlan Consultantstosupportandworkwithgovernmentandstateprogramsdetailsasrequired Mydesktop/buildingoperations/sustainableMaplewood/BuildingOperations PacketPageNumber230of254 AgendaItemM1 Attachment4 November3,2010TurfManagementSustainableOperationsDraftReportJimTaylor TurfManagementUpdateʹFall2010 InApril2010,staffpresentedaTurfManagementPlantoMaplewoodCityCouncil.Theplan emphasized: 1.Abalancedapproach; 2.Reducingtheamountofturfinparks; 3.Varyingmaintenancelevelsaccordingtoturfuseorclassification(classificationand managementchartincludedinplan);and impactsofturfmaintenance(severalpractices 4.Reducingnegativeenvironmental recommendedinplan). InSummer2010,staffimplementedstopmowingtrialsinthreeparks(JoyPark,Applewood Park,MaplewoodHeights)andatthreecityfacility/liftstations.Attwooftheparksites,staff andvolunteersfollowedupwithhandpullingandherbicidingofspottedknapweedandďŝƌĚƐ͛ foottrefoil.Inaddition,volunteersplantedshrubsonaslopenearWakefieldParkparkinglot, removingthisareafrommowing. ProjectsscheduledforFallandWinter20102011include: 1.ReviewourturfmanagementplanwithUniversityofMinnesotaturfexperts. 2.Meetwithvendorstoexploreoptionsforenvironmentallyfriendlylawncareproducts. 3.Selectsite(s)fortestingnewproductsormethodsin2011. 4.Developprioritylistforturfreductionareasatparksandselectareasforstopping mowingin2011.Developplanforweedcontrolintheseareas. 5.Createschedulesandproceduressowecanimplementtheclassificationand maintenancechartbeginningSpring2011. 6.StaffisdiscussingwhethertoapplyforaRWMWDgrantforabuffer restoration/demonstrationareaaroundpondatMaplewoodHeightsPark(aspresented inthe2010workplantocouncil)ortojuststopmowingthewholebufferarea. PacketPageNumber231of254 AgendaItemM1 Attachment4 November 17, 2010 Complete Streets Report Michael Thompson AGENDAREPORT TO: City Council Environmental and Natural Resources Commission Sustainability Operations Team FROM: Michael Thompson, City Engineer / Dep. Director of Public Works Steve Love, Assistant City Engineer Steve Kummer, Civil Engineer II Jon Jarosch, Civil Engineer I Troy Brink, Streets Crew Chief Ann Hutchinson, Naturalist Virginia Gaynor, Naturalist Mike Martin, City Planner SUBJECT: Complete/Living Streets Recommendations DATE: October 4, 2010 INTRODUCTION The Complete Streets sustainability work group was charged with studying the concepts of complete streets/green streets and making recommendations to the commission and council. The group has prepared background information, an overview of current operations and policies for city streets for both new development and street reconstruction, and presents it recommendations herein. BACKGROUND The Complete Streets group met April 28, 2010, June 29, 2010, and September 30, 2010. At th the June 29 meeting Ramsey-Washington Metro Watershed District and Barr Engineering presented the Living Streets case study they are conducting with North Saint Paul. Over the entire period group members provided individual contributions and furthered their knowledge on the topic. A few members attended Complete Streets workshops in Ramsey and Hennepin Counties. Terminology surrounding this topic can be confusing.Complete Streets typically refers to street design that provides for multiple modes of transportation (auto, mass transit, pedestrian, bike). Green Streets typically refers to street design that reduces environmental impacts by reducing impervious surface, managing stormwater, and providing shade. Ramsey-Washington Metro Watershed District and North St. Paul are using the term Living Streets to combine these definitions. Complete Streets Legislation The State of Minnesota passed Complete Streets legislation in 2010. The Commissioner of Transportation has committed Mn/DOT to implement a complete street vision for the trunk highway system. Cities are encouraged to adopt policies to meet their unique needs; however it 1 PacketPageNumber232of254 AgendaItemM1 Attachment4 November 17, 2010 Complete Streets Report Michael Thompson is not a mandate. According to Mn/DOT, “Complete Streets does not mean “all modes on all roads”; rather, the goal of Complete Streets should be to: 1) Develop a balanced transportation system that integrates all modes via planning inclusive of each mode of transportation (i.e., transit, freight, automobile, bicycle and pedestrian) 2) Include transportation users of all types, ages and abilities. Examples of Complete Streets goals and principles listed in the report to the legislature include: Reduce crash rates and severity of crashes. 1) Improve mobility and accessibility of all individuals including those with disabilities in 2) accordance with the legal requirements of the ADA. Encourage mode shift to non-motorized transportation and transit. 3) Reduce air and water pollution and reduce noise impacts. 4) Increase transportation network connectivity. 5) Maximize the efficient use of existing facilities. 6) Strive for tax supported investments to provide maximum benefits to the community 7) and all user groups. Safely integrate intermodal connections across the transportation network. 8) Promote safe and convenient access and travel for all users (pedestrians, bicyclists, 9) transit riders) and people of all abilities as well as freight and motor vehicle drivers. The City of Maplewood finds some of these examples useful however the City wants to go further in addressing the environment and active living instead of focusing solely on a transportation vision. Minnesota GreenStep City The Minnesota Pollution Control Agency (MPCA) has launched the Minnesota GreenStep City program. This is a challenge, assistance and recognition program to help cities achieve their sustainability goals through implementation of 28 best practices. The actions related to complete streets/green streets include: 1) Adopt a complete streets policy that addresses street trees and stormwater, and modify street standards accordingly. 2) Adopt zoning language for a selected area/project that is substantially equivalent to the LEED for Neighborhood Development credits for Walkable Streets or Street Network. 3) Document the installation of trees, and green stormwater infrastructure, and utility renovations as needed (sewer, water, electric, telecommunications) as part of at least one complete street reconstruction project. 4) Identify and remedy non-complete street segments by, for example, adding a bike route/lane or sidewalk. 5) Identify and remedy street-trail gaps (at least one) between city streets and trails/bike trails to better facilitate walking and biking. 6) Implement traffic calming measures in at least one street redevelopment project. The discussion portion of this report will focus on: 1) Actions or practices that have the most impact on the environment or associated operations; 2) Assessing our operations to determine methods to become more sustainable and reduce impacts on the environment; 2 PacketPageNumber233of254 AgendaItemM1 Attachment4 November 17, 2010 Complete Streets Report Michael Thompson 3) Determining if the modifications will be practical, economical, and meet community needs. DISCUSSION Living Streets Landscape Architect Fred Rozumalski from Barr Engineering and RWMWD Administrator Cliff Aichinger gave the taskforce a very informative presentation on the Living Streets concepts they developed for North St. Paul. RWMWD Administrator has given staff permission to use information from their report and presentation and the following discussion uses materials from the North St. Paul project. Living Streets pulls together the concepts of complete streets, green streets, and puts additional focus on quality of life aspects for city residents. Figure 1 below shows the components of Living Streets. The model balances the “green” components (environment and social factors) and the “grey” components (transportation and utilities) of the system. FIGURE 1 - RWMWD/BARR REPORT The taskforce thinks a Living Streets concept better fits our goals than a Complete Streets concept. Maplewood’s goals are similar to those developed by RWMWD and Barr Engineering for North Saint Paul. We believe our Living Streets policy should: 1) Improve stormwater quality through expansion of the rain garden program, reducing the impervious footprint, and meeting or exceeding the 1” infiltration standard. 2) Implement traffic calming measures through the use of techniques best suited for site conditions. 3) Improve biking and walking conditions along natural connector routes and collector streets through designation of bike lanes, sidewalks, or multi-purpose trails. 4) Create boulevard tree standards that provide environmental benefits (stormwater management, shade to reduce heating and cooling costs, filtering air pollutants), enhance quality of life, and are practical and affordable. 5) Minimize construction costs while also ensuring future maintenance and replacement costs are equal to or less than that of a standard street section. 3 PacketPageNumber234of254 AgendaItemM1 Attachment4 November 17, 2010 Complete Streets Report Michael Thompson Greatest Impact Items and Assessing Operations The following items are high impact items that should be further assessed in order to become more sustainable with the living streets concept: 1)Rain gardens – The city’s rain garden program has represented Maplewood well in the eyes of communities throughout the U.S. in terms of sustainability and “going green.” Our program includes installing rain gardens as part of street reconstruction projects, conducting educational programs to support residents that install rain gardens on their own, and promoting the use of rain gardens in new development. The early street reconstruction projects that included rain gardens had high resident participation and thus made a significant impact reducing stormwater volume. But the number of residents requesting rain gardens on street reconstruction projects has decreased over the years. In 2009-2010 staff made two changes on the Hills and Dale project to try to increase resident participation and redirect staff resources: 1) have contractor plant the home gardens, and 2) test a new “whole street” planting design. Participation in the home rain garden program has increased dramatically on this project. In coming years, rather than devoting so much staff time to supporting planting of the home gardens (placing plant orders, sorting orders, delivery, coordinating planting day, mulching), staff can now focus on education support for maintaining the gardens. We believe nothing promotes rain gardens better than attractive, well-maintained gardens from previous projects. Staff recommends that we continue to investigate ways to increase resident participation in rain garden programs, including ideas such as adjusting the Environmental Utility Fee credits/incentives for qualifying best management practices Pros- i. Minimal maintenance required by city for home gardens, reduces pollutants to lakes and wetlands, provides aesthetic enhancements to neighborhoods, reduces volume of water within the system thereby increasing existing capacity, can reduce storm piping infrastructure requirements Cons- ii. Need to determine a long-term maintenance policy for residential gardens (e.g. residents sign a form that they will maintain, etc.), need ongoing educational support for home gardens, large city gardens require maintenance and an experienced gardener, a garden could be filled in by a resident in the future, cannot count on rain gardens because the program is voluntary 2)Street sections – Currently our standard urban street section calls for a 32’ wide street section and cul-de-sacs require a diameter of 93’. Reducing the width of streets reduces the amount of impervious surface and lessens the environmental impact. Over the past years, the city has allowed for narrower streets in some new developments and has incorporated parking bays and traffic calming designs (narrowing of street) on some street reconstruction projects (Beam Avenue, English Street, Hazelwood Street). Our Engineering Department will be exploring some of these design concepts on the Western Hills street reconstruction project in 2010-2011. A majority of vehicles have a width of 8.5’ or less including fire trucks, school buses, and garbage trucks. The required turning diameter for a fire truck or school bus is about 93’ which matches the current requirement for city cul-de-sac standards. However many school buses no longer enter into cul-de-sac locations for pickup but rather pick children 4 PacketPageNumber235of254 AgendaItemM1 Attachment4 November 17, 2010 Complete Streets Report Michael Thompson up at the nearest cross street. Also, fire trucks and safety vehicles can maneuver within cul-de-sacs with a much tighter diameter. As seen in Figure 2, a street section of 22’ can accommodate parking on one side of the street with two cars comfortably passing one another on a residential street. A 22’ street section with parking on one side can also accommodate larger vehicles but there may be some yielding when vehicles must pass one another near a parked vehicle. FIGURE 2 - RWMWD/BARR REPORT If parking is needed on both sides of a residential street then a street section of 26’ can accommodate two parked cars and a passing vehicle in between, with yielding required at the pinch points. This concept is shown in Figure 3. FIGURE 3 – RESIDENTIAL STREET - RWMWD/BARR REPORT 5 PacketPageNumber236of254 AgendaItemM1 Attachment4 November 17, 2010 Complete Streets Report Michael Thompson A general windshield survey showed that not many cars are parked along city streets during daytime. City ordinance prohibits cars parked on city streets from 2:00 a.m. to 6:00 a.m. The taskforce recommends we reevaluate street parking in Maplewood and develop guidelines about levels of street parking that should be provided in different scenarios. On current street reconstruction projects, residents are sometimes asked whether they would like the street narrowed. In the past, few neighborhoods have wanted to decrease street width. The taskforce recommends that the city thoroughly explores street widths, cul-de-sac diameters, street parking, street standards, and develops a policy that helps minimize environmental impacts. This should include educating residents about the costs and benefits associated with street widths and exploring incentives for neighborhoods that reduce street width during street reconstruction projects. Pros- i. Reduces impervious area, reduces pollutants and runoff volume, slows traffic by narrowing, reduces future replacement costs and maintenance because the footprint would be smaller than current standards Cons- ii. Reduces area for on-street pedestrians if no sidewalk exists or is wanted in the boulevard, safety vehicle needs, idea may not be accepted by residents 3)Active Living Opportunities – Providing a designated system of sidewalks, trails, and bike lanes increases the likelihood for walking and biking. During development of Maplewood’s 2030 Comprehensive Plan, the city evaluated our sidewalk and trail system and identified future trails and connections needed. Currently City Code requires sidewalk installation adjacent to collector streets; however, it will be important to start providing on-street bikeways to promote active lifestyles in addition to sidewalks. Figure 4 depicts a typical layout of a collector street with biking and pedestrian facilities. FIGURE 4 – COLLECTOR STREET - RWMWD/BARR REPORT 6 PacketPageNumber237of254 AgendaItemM1 Attachment4 November 17, 2010 Complete Streets Report Michael Thompson This typical collector street section would accommodate parking on one side of the street in addition to biking lanes on either side. A sidewalk would also be placed on one side of the street. Bump outs would be provided to provide for some traffic calming and also providing additional opportunities for stormwater treatment. A review and revision of standards would need to be conducted to determine the type of street best suited for this treatment. Pros- i. Promotes walking and riding bikes, reduces need for vehicle use on short trips if proper infrastructure is in place, traffic calming using bump outs Cons- ii. May require wider streets to accommodate biking lanes, impacts into boulevards, additional costs for striping and maintenance, difficulty to plow and maintain in winter especially with bump outs 4)Pervious Pavement – Maplewood has installed pervious asphalt parking lots at the public works building and at Geranium Park. Both are functioning well, but studies are still ongoing to determine life expectancy and maintenance protocols for this type of system. The city of Shoreview recently installed pervious concrete on a roadway in a smaller neighborhood and to date considers the project a success. It is important that the city continues to explore the latest infrastructure technologies. Pros- i. Reduces need for storm sewer pipes, reduces pollutants and volume of runoff, quieter when driven on compared to regular pavement, firmer stable walking surface Cons- ii. High cost, maintenance issues, predictability 5)Tree Plantings – Trees provide many benefits to the community. They help treat stormwater, filter air pollutants, and provide shade which can lower energy consumption, add value to homes and enhance the aesthetics of a neighborhood. The city’s current right-of-way ordinance does not allow tree plantings within public rights of way/boulevards; however, the city typically requires planting boulevard trees on Planned Unit Development projects. The city has no policy regarding replanting trees that die. In addition to boulevards, trees could be considered within cul-de-sac islands as a green street feature. The taskforce recommends that we review the city’s policies on boulevard trees. A review should include cost estimates for tree planting and maintenance and ensure the policy is affordable. Pros- i. Provides shade to homes thereby reducing energy needs, provides a neighborhood feel, aesthetically pleasing, trees utilize excess runoff and act as a filter, shades pavement which reduces hot/cold cycles increasing pavement longevity Cons- ii. Conflicts with utilities in the boulevard, requires ongoing maintenance/pruning/removal/replanting if diseased SUMMARY The proposed Living Streets policy will be reviewed by the Environmental and Natural Resources Commission, Planning Commission, and Community Design Review Board. Recommendations from these board/commissions will be forwarded to the City Council. 7 PacketPageNumber238of254 AgendaItemM1 Attachment5 MINNESOTA GREENSTEP CITIES BEST PRACTICES, ACTION OPTIONS AND PROGRAM REQUIREMENTS 5 Buildings & Lighting Best Practices 1. Public Buildings (1)Enter baseline information into the Minnesota B3 database and continue entering monthly energy use data from city-owned buildings. (2)Audit (or when cost-effective, recommission) all city-owned buildings in the bottom third of the B3 energy performance ranking and implement a majority of energy efficiency opportunities that have a payback under 5 years. (3)Complete energy efficiency improvements in at least one city, school or park district building (in addition to buildings addressed in action 2) via retrofit and retro-/re- commissioning, with financing at attractive interest rates under MN’s PBEEEP program or related lease-purchase financing, energy performance contracting, or other cost-justified program. (4)Participate in other state or utility programs that provide rebates or co-funding for energy efficiency improvements to public buildings. (5)Renovate and operate at least one city-owned building to meet or qualify for a green building standard. (6)Create an internal loan fund for making public building improvements based on an energy or green building standard. (7)Install in at least one public building at least one of the following energy efficiency measures: a.A distributed energy technology: micro-turbine, fuel cell, reciprocating engine. b.A ground-source, closed loop geothermal system where net greenhouse gases are less than those generated by the system being replaced. 2. Private Buildings (1)Create a marketing and outreach program with the local utility and/or the local Community Action Program to promote residential energy use reduction and energy efficiency. (2)Integrate green building information into the building permit process. (3)Develop a (or modify an existing) truth-in-housing inspection program for homes being sold, to include a blower-door test and energy-use rating. (4)Partner with an assistance provider such as a utility, EnergySmart, MNTAP or ReTAP, and document at least one of the following: a.Building energy improvements in businesses. b.Use of Energy Star’s Portfolio Manger by businesses. c.Operation of a least three buildings to meet or qualify for a green building standard. (5)Take action to conserve drinking water resources through at least one the following: a.Implement a robust watering ordinance. PacketPageNumber239of254 AgendaItemM1 Attachment5 2 b.Implement a conservation rate structure. c.Adopt, with modifications as necessary, a model landscaping ordinance to allow for low water-use landscaping. d.Create a rebate or feebate program to promote purchases of WaterSense- and Energy Star-rated appliances. (6)Provide a meaningful and significant incentive to builders, homeowners, businesses or institutions who renovate to a green building standard: a.Building permit fee discount b.Grant, rebate or tax breaks (e.g., property tax abatement) c.Expedited permit review d.Green building design assistance e.Density bonus (7)Customize a model sustainable building policy and adopt language governing commercial renovation projects: a.Receiving city financial support, and/or b.Requiring city regulatory approval (conditional use permit, rezoning, PUD status). (8)Arrange for on-bill financing, using either utility or property tax bills, to make home/building sustainability improvements easier and more affordable. 3. New Green Buildings (1)Require, by ordinance, new city-owned buildings and substantial remodels to meet or qualify for a green building standard. (2)Work with the local school or park district to ensure that all schools or park buildings meet or qualify for a green building standard. (3)Customize a model sustainable building policy and adopt language governing new development projects: a.Receiving city financial support, and/or b.Requiring city regulatory approval (conditional use permit, rezoning, PUD). (4)Provide a meaningful and significant incentive to residents, builders or developers who build to a green building standard: a.Building permit fee discount b.Expedited permit review c.Green building design assistance d.Grant, rebate or tax breaks (e.g., property tax abatement) e.Density bonus (5)Adopt covenant guidelines for common interest communities addressing issues such as stormwater, native vegetation, clothes lines and renewable energy. (6)Work with local financial institutions to use energy-efficient mortgages for buildings seeking a green building certification. 4. Outdoor Lighting & Signals (1)Require energy efficient, Dark-Sky compliant new or replacement outdoor lighting fixtures on city-owned buildings and facilities. (2)Require all new street lighting and traffic signals to be Dark-Sky compliant, energy efficient lighting technologies. (3)Modify any city franchise or other agreement with a utility to facilitate rapid replacement of inefficient street lighting. PacketPageNumber240of254 AgendaItemM1 Attachment5 3 (4)Synchronize traffic signals so as minimize car idling at intersections yet maintain safe and publicly acceptable vehicle speeds. (5)Install solar powered lighting in a street, parking lot or park project. (6)Work with a utility program to relamp exterior building lighting for at least 30% of city- owned buildings with energy efficient, Dark-Sky compliant lighting. (7)Replace at least 50% of the city’s parking lot lighting with Dark-Sky compliant, energy efficient, automatic dimming lighting technologies. (8)Replace at least one-third of the city’s traffic signals with energy efficient LED lighting technologies. 5. Building Reuse (1)Develop and adopt an historic preservation ordinance to encourage adaptive reuse, with attention to energy and resource conservation, indoor air quality and other green building practices. (2)For cities with traditional downtown areas, implement the Main Street model for commercial revitalization with attention to green building practices. (3)Work with a local school to either add-on space, or to repurpose space into non-school uses, with attention to green building practices. (4)Create/modify a green residential remodeling assistance/financing program to assist homeowners in adding space to their existing homes while retaining historic architectural elements. (5)Adopt development and design standards that facilitate infill and redevelopment, such as developing strip/big box commercial areas into more livable/walkable neighborhoods and gathering places. 5 Land Use Best Practices 6. Comp Plan (1)Adopt/have an adopted comprehensive plan that is less than ten years old (required for Category A cities) OR, Category B and C cities may simply adopt a land use plan that was adopted by a regional entity or the county less than ten years ago. (2)Demonstrate that regulatory ordinances comply with the comprehensive plan including but not limited to having the zoning ordinance explicitly reference the comprehensive plan as the foundational document for decision making. (3)Include requirements in comprehensive plans for intergovernmental coordination dealing with at least six of the following issues: a.Transportation b.Watershed impacts c.Land use d.Economic development e.Housing and foreclosures f.Police g.Fire h.Health i.Sewer and water (4)Include provisions in the comprehensive plan that explicitly aim to achieve all of the following goals: PacketPageNumber241of254 AgendaItemM1 Attachment5 4 a.Minimize the fragmentation and development of agricultural, forest, wildlife, and high quality open space lands in and around the city. b.For cities adjacent to undeveloped land: establish a growth area with staging criteria that reflects projected population growth and, if applicable, is subject to an orderly annexation agreement and planned extension of municipal services. c.Establish policies to reduce vehicle miles traveled. (5)Adopt climate protection or energy independence goals and objectives in the comprehensive plan or in a separate policy document, and link these goals to direct implementation recommendations. 7. Higher Density (1)Limit barriers to higher density housing by including in the city zoning ordinance and zoning map a zoning district that allows: a.Traditional urban neighborhood single-family density at six units per acre or greater. b.Multi-family housing at a gross density of at least 15 units per acre adjacent to a commercial zoning district or transit center. (2)Encourage higher density housing through at least two of the following strategies: a.Incorporate a flexible lot size/frontage requirement for infill development. b.Use density and floor area ratio (FAR) bonuses in selected residential zoning districts. c.Tie a regulatory standard to comprehensive plan language defining compact city expansion zones that limit sprawl. d.Allowing accessory dwelling units by right in selected zoning districts. (3)Encourage a higher intensity of commercial land uses through at least one of the following strategies: a.Include in the city zoning ordinance and zoning map a commercial district with reduced lot sizes and zero-lot-line setbacks, or a FAR minimum between .75 and 1. b.Set targets for the minimum number of employees/acre in different commercial zones. (4)Provide one or more of the following incentives for infill projects, or for life-cycle housing near job or retail centers, or for achieving an average net residential density of seven units per acre: a.Building permit fee discount. b.Expedited permit review. c.Grant or tax breaks. d.Other incentives. (5)Modify the city zoning ordinance and zoning map to allow, without variance or rezoning in at least one district, developments that meet the prerequisites for LEED-Neighborhood Development certification. 8. Mixed Uses (1)Create a main street program or organize a Minnesota Design Team planning charrette. (2)Locate or lease a new government facility that has at least two of these attributes: PacketPageNumber242of254 AgendaItemM1 Attachment5 5 a.Near an existing employment or residential center. b.Accessible by walking and biking. c.Accessible by any existing regular transit service. (3)Modify a planned unit development – PUD - ordinance to emphasize mixed use development or to limit residential PUDs to areas adjacent to commercial development. (4)Certify a new development as complying with LEED-ND standards, including the mixed-use credits. (5)Create, or modify an existing, downtown zoning district to allow residential and small compatible commercial development, based on the 2009 Minnesota Model Ordinances for Sustainable Development. (6)Create, or modify an existing, district to use form-based zoning standards that de- emphasize use-based standards. (7)Create incentives for vertical mixed-use development in appropriate locations (downtown, commercial districts near colleges or universities, historic commercial districts). 9. Highway Development (1)Conduct a visual preference survey with community members and establish design goals for highway corridors. (2)Participate in regional economic development planning with representatives from surrounding townships, cities, the county and business interests to: a.Estimate commercial/industrial needs among all jurisdictions. b.Jointly implement recommendations to stage highway commercial development in order to avoid overbuilding and sprawl. (3)Adopt transportation infrastructure design standards that accomplish at least one of the following: a.Improve the ecologic functions of land adjacent to highway corridors. b.Facilitate clustering of commercial highway development. c.Context-sensitive design. (4)Adopt, with modifications as necessary, at least one of the following model ordinances: a.Model access management overlay b.Highway Commercial District c.Adequate Public Facilities ordinance that stages highway commercial development concurrently with infrastructure expansion. (5)Require decommissioning in development agreements for big box stores should they remain vacant for several years. 10. Conservation Design (1)Conduct a Natural Resource Inventory and Assessment (NRI and NRA) and incorporate protection of priority natural systems or resources through the subdivision or development process, as described in Minnesota’s 2009 Model Ordinances for Sustainable Development. (2)For cities outside or on the fringe of metropolitan areas, conduct a cost of public services study for development outside the city grid and adopt development standards or a concurrency ordinance to ensure staged urban growth that protects natural systems. (3)For cities within metropolitan areas, incorporate by policy woodland best management practices into zoning or development review. PacketPageNumber243of254 AgendaItemM1 Attachment5 6 (4)For cities with undeveloped natural resource areas use, or adopt as policy the use of, a conservation design scorecard as a tool in negotiating development agreements. (5)Develop and fund a conservation easement program, such as a purchase of development rights program, in collaboration with a land trust. 4 Transportation Best Practices 11. Complete Green Streets (1)Adopt a complete streets policy that addresses street trees and stormwater, and modify street standards accordingly. (2)Adopt zoning language for a selected area/project that is substantially equivalent to the LEED for Neighborhood Development credits for Walkable Streets or Street Network. (3)Document the installation of trees, and green stormwater infrastructure, and utility renovations as needed (sewer, water, electric, telecommunications) as part of at least one complete street reconstruction project. (4)Identify and remedy non-complete street segments by, for example, adding a bike lane or sidewalk. (5)Identify and remedy street-trail gaps (at least one) between city streets and trails/bike trails to better facilitate walking and biking. (6)Implement traffic calming measures in at least one street redevelopment project. 12. Mobility Options (1)Promote walking, biking and transit use by one or more of the following means: a.Produce/distribute a map(s) and/or signage and/or a web site that shows (by neighborhood if a larger city) key civic/commercial sites, best bike and pedestrian routes, and transit routes and schedules. b.Increase the number of bike facilities: racks, bike stations, showers at city offices. c.Increase the number of bus facilities: signage, benches, and shelters. d.Increase the number of employers who offer qualified transportation fringe benefits instead of only a tax-free parking fringe benefit. e.Launch an Active Living campaign in concert with your local community health board. (2)Launch a Safe Routes to School program with educational, public health and other partners. (3)Prominently identify on the city’s web site mobility options for hire: transit services; paratransit/Dial-A-Ride; cab service(s); rental car agency(s). (4)Promote carpooling or on-demand ridesharing among community members, city employees, businesses, high schools and institutions of higher education. (5)Launch an eWorkPlace Minnesota campaign, working with business and transportation management organizations, or help bring telemedicine technology to a local health care provider. (6)Accomplish at least one of the following, working with other units of local governments as needed: a. Add/expand transit service. b.Launch a car sharing or bike sharing business. PacketPageNumber244of254 AgendaItemM1 Attachment5 7 13. City Fleets (1)Decrease use of city vehicles by means such as trip bundling, video conferencing, carpooling and financial incentives for efficient vehicle use. (2)Right-size the city fleet with the most fuel-efficient vehicles that are of an optimal size/capacity for their intended functions. (3)Document the phase-in of at least three of the following in vehicle contracts, for city or local transit fleets, or for school/park board fleets: a.Monthly monitoring and reporting for staff on fuel usage and costs. b.Training for more efficient driving, including anti-idling behavior/rules. c.Maintenance schedules that optimize vehicle life and fuel efficiency. d.Alternative fuel vehicles. e.Charging stations (solar or wind powered) for plug-in hybrid and full electric vehicles. f.Lower-carbon fuels (such as biodiesel, straight vegetable oil) using a life-cycle calculation. g.More fuel-efficient vehicles. h.Car share vehicles owned by a third party to decrease fleet size. i.Bicycles. (4)Phase in bike, foot or horseback police patrols. (5)Document that the local school bus fleet has optimized routes, start times, boundaries, vehicles, bus fuels, and driver actions to decrease fuel use. (6)Participate in Project GreenFleet to retrofit or replace diesel engines, or to install auxiliary power units that reduce truck and bus idling. 14. Demand-Side Travel Planning (1)In development standards, right-size parking minimum standards and add parking maximums in pedestrian-friendly or transit-served areas. (2)For cities with regular transit service, require or provide incentives for the siting of retail services at transit/density nodes. (3)For cities with regular transit service, require or provide incentives for the siting of higher density housing at transit/density nodes. (4)Incorporate demand-side transportation strategies into development regulations, adopting, with modifications as necessary, at least one of the following from Minnesota’s 2009 Updated Model Ordinances for Sustainable Development: a.Travel Demand Management Performance Standard b.Transit-oriented Development Ordinance (5)Document that a development project certifies under the LEED for Neighborhood Development program and is awarded at least one of the following credits: a.Transportation Demand Management. b.Housing and Jobs Proximity. 9 Environmental Management Best Practices 15. Environmental Purchasing (1)Adopt a policy or administrative policy directing that the city purchase only: a.EnergyStar certified equipment and appliances and b.Paper containing at least 30% post-consumer recycled content. (2)Purchase 15% of city energy requirements from renewable energy sources. PacketPageNumber245of254 AgendaItemM1 Attachment5 8 (3)Establish a local purchasing preference and, working with a local business association, develop a list of locally-produced products and suppliers for common purchases. (4)Require purchase of U.S. EPA Water Sense-certified products for all product categories covered by the Water Sense program. (5)Set minimum standards for the percentage of recycled-content material in at least 5 products typically purchased by the city, such as asphalt and roadbed aggregate. (6)Require printing services to be purchased from companies certified by Minnesota Great Printers or by the Sustainable Green Printing Partnership. (7)Lower the environmental footprint of meetings and events in the city through one or more of the following: a.Adopt a policy for meetings and events hosted by city government. b.Adopt a policy for meetings and events taking place on city property, including parks and libraries. c.Distribute educational materials for use at city-supported events such as National Night Out. (8)Specify the use of state and national green standards/guidelines for at least 3 of the following categories of purchasing: a.Electronics b.Wood products c.Organic food d.Cleaning products e.Paints, coatings and adhesives f.Carpets g.Furniture h.Paper products 16. Urban Forests (1)Qualify as a Tree City USA. (2)Adopt as policy MN Tree Trusts’ Best Practices and use the guidelines in at least one development project to achieve an excellent an exemplary rating. (3)Budget tree installation and maintenance to, within 15 years, achieve the following tree canopy shading for streets, sidewalks and parking lots in the following zoning districts: a.At least 25% for industrial and commercial zoning. b.At least 75% for residential zoning. (4)Maximize tree planting along your main downtown street. (5)Adopt at least two of the following ordinances/policies: a.Adopt a policy of no net loss of specified natural landscapes. b.Adopt a policy relating to replacement of trees on public, or on public and private, property. c.Adopt landscaping/nuisance ordinances that promote, rather than create barriers for, native vegetation. 17. Stormwater (1)Complete the Blue Star City stormwater management assessment and achieve a minimum threshold of specific activities detailed in this program. (2)Adopt by ordinance one or more of the following: PacketPageNumber246of254 AgendaItemM1 Attachment5 9 a.A narrower streets provision that permits construction of 22-foot roads. b.A 1.5 inch rainfall on-site rainwater infiltration design requirement for construction sites. c.A stormwater runoff volume limit to pre-development volumes for the 5-year, 24- hour rainfall maximum event. (3)Maintain less than 12% impermeable surfaces in the watershed in which the city lies. (4)Create a stormwater utility that uses variable fees to incentivize enhanced stormwater management and funds community stormwater infrastructure and assistance/education programs. (5)Adopt and implement design standards or guidelines for new development and re- development in the city establishing requirements for at least one of the following: a.Rain gardens. b.Green roofs with or without cisterns and water/greywater reuse systems. c.Green alleys. d.Green parking lots. (6)Adopt an ordinance with erosion and sediment control provisions as well are requirements for permanent stormwater treatment. 18. Green Infrastructure (1)Identify gaps and connectivity breaks in your city’s system of parks, trails and open spaces, and remedy at least one of them. (2)Plan and budget for a network of parks, green spaces, water features and trails in all new development areas. (3)Document at least one of the following: a.At least 20% of total city land area in protected green infrastructure (parks and protected natural resource areas and trails). b.All residents are within a ½ mile of a park or protected green space. (4)Adopt low-impact design standards in parks and trails that infiltrate or retain all 2 inch, 24- hour stormwater events on site. (5)Create park management standards that maximize at least one of the following: a.Low maintenance native landscaping. b.Organic or integrated pest management. c.Sources of non-potable water for irrigation. (6)Certify at least one golf course in the Audubon Cooperative Sanctuary Program for Golf Courses. (7)Construct all new park buildings to a green building standard, with special attention to highlighting and educating around the green features. (8)Develop a program to involve community members in land restoration and stewardship. 19. Surface Water (1)Assist at least one lake or river association to earn the Star Lake/River designation for their lake/river. (2)Assist at least one lake or river association to become Star Lake/River-ready by achieving a majority of the program requirements. PacketPageNumber247of254 AgendaItemM1 Attachment5 10 (3)Work with other organizations to support citizen education about and involvement with actions to attain measurable, publicly announced lake, stream, ditch and wetland health improvement targets adopted by the city council and reported on each year. (4)Adopt a shoreland ordinance consistent with MN Dept. of Natural Resources rules as modified. 20. Water and Wastewater Facilities (1)Compare the energy use and performance of your facilities with other peer plants using standardized, free tools. (2)Plan and budget for motor maintenance and upgrades so as to assure the most energy efficient, durable and appropriate equipment is available when upgrades or break downs occur. (3)Establish an on-going budget and program for decreasing inflow and infiltration into sewer lines, involving at least gutter, foundation drains and sump pump disconnects. (4)Assess energy and chemicals use, inflow and infiltration volumes, water reuse potential and pollutants, and implement one-third of recommendations with a payback of less than 3 years. (5)Require property owners to have their private sanitary sewer lateral pipe inspected before a property sale or title transfer. (6)Implement at least one of the following projects/programs: a.Assist local businesses, institutions and/or residents in pre-treating and lowering volumes and toxicity of sewer inflows. b.Co-generate electricity and heat from the wastewater treatment plant. c.Reuse water (sell reclaimed water) from a wastewater plant for nonpotable ag- processing, irrigation or power plant uses. d.A greywater reuse system in at least one public or private building. 21. Septic Systems (1) Report to landowners suspected noncompliant or failing septic systems as part of an educational, informational and financial assistance and outreach program designed to trigger voluntary landowner action to improve septic systems. (2)Create a program that follows the five-step process for addressing failing septic systems developed by the University of Minnesota’s Onsite Sewage Treatment Program. (3)Implement one or more organizational options for the proper design, siting, installation, operation, monitoring and maintenance of septic systems. (4)Adopt a Subsurface Sewage Treatment System ordinance based on the Association of Minnesota Counties model ordinance template. (5)Create a program to finance septic systems upgrades through, for example, a city revenue bond, repayable through taxpayers’ property taxes. (6)Work with homeowners and businesses in environmentally sensitive areas and areas where standard septic systems are not the least-cost option to promote innovative waste water systems. (7)Arrange for assistance to commercial, retail and industrial businesses with water use reduction, pollution prevention and pretreatment prior to discharge to septics. PacketPageNumber248of254 AgendaItemM1 Attachment5 11 22. Solid Waste Reduction (1)Adopt percentage reduction goals for waste and toxicity generated from city operations (including schools, libraries, parks, municipal health care facilities). Accomplish reduction goals in at least three of the following areas: a.Overall waste generation b.Paper use and junk mail c.Pesticide/herbicide use d.Water use/waste water generation (2)Adopt and meet aggressive goals for the overall percentage diversion of currently disposed waste from city operations into recycling and organics collection. (3)Document signing of at least one resource management contract with a waste hauler for one or more of: a.City government operations. b.Schools, libraries, parks, or municipal health care facilities. c.A commercial or industrial business. (4)Publicize, promote and use the varied businesses collecting and marketing used and repaired consumer goods in the city/county. (5)Arrange for a residential or business/institutional organics collection/management program (food-to-people, food-to-animals, composting, anaerobic digestion, and backyard composting). (6)Organize residential solid waste collection by private and/or public operations to accomplish multiple benefits. (7)For cities that provide direct or contract waste collection services, offer volume-based pricing on residential garbage and/or feebates on recycling so that the price differences are large enough to increase recycling/composting but not illegal dumping. (8)Adopt a construction and demolition ordinance for projects over a specified size that mandates levels of recycling and reuse for materials and soil/land-clearing debris and is tied to demolition permits. 23. Local Air Quality (1)Conduct an education/financial assistance campaign around one of the following issues: a.Indoor wood burning behavior, to ensure that wood burning is only done with seasoned wood and in a manner that doesn’t negatively impact neighbors. b.Indoor wood burning technology, to result in community members upgrading from inefficient/more polluting fireplaces and wood stoves to natural gas stoves and fireplaces or the most efficient certified wood stoves. c.Smoker cars - older model/high polluting vehicles, to result in repairs spurred by repair vouchers. (2)Regulate outdoor wood burning, using model ordinance language, performance standards and bans as appropriate, for at least one of the following: a.Recreational burning. b.Outdoor wood boilers. (3)Conduct one or more education/behavior change campaigns on the topics below and document: a.Decreased vehicle idling in specific locales or by specific fleets. b.Increased sales by retail stores of low and no-VOC household products. c.Replacement of gasoline-powered equipment with lower polluting equipment. (4)Document the participation of at least 3 larger businesses/fleets in at least one of the following: PacketPageNumber249of254 AgendaItemM1 Attachment5 12 a.Clean Air Minnesota’s Project GreenFleet. b.U.S. EPA’s SmartWay Transport program. c.Installation of auxiliary power units that reduce truck and bus idling. (5)Install at least two public charging stations for plug-in hybrid and full electric vehicles. 5 Economic and Community Development Best Practices 24. Benchmarks & Community Engagement (1) Report progress annually to community members on implementation of GreenStep City best practices, including energy/carbon benchmarking data if gathered. (2) Organize goals/outcome measures from all city plans – comprehensive, parks, library, housing, stormwater, drinking water, transportation, economic development, energy, sustainability, etc. – and annually report to community members data that show progress toward meeting these goals. (3) Engage community members in a public process involving a city council committee or community task force that results in city council adoption of and commitment to measure and report on progress toward sustainability indicators. (4) Conduct or support an energy efficiency or sustainability education and action campaign for: a. The entire community b. Homeowners c. Block clubs/neighborhood associations d. Congregations e. Schools and youth (5) Conduct or support a community education, visioning and planning initiative using a sustainability framework such as: a. Strong Towns b. Transition initiatives c. Eco-municipalities/The Natural Step d. ISO 14001 e. Post Carbon Cities f. Permaculture g. Natural Capitalism h. Genuine Progress i. Healthy communities j. Multi-generation learning 25. Green Business Development (1) Identify new and emerging local businesses in the green economy and support these businesses and green jobs through one or more of the following: a. Coordinated marketing and business assistance. b. Incubator space. c. Streamlined grants, loans or permitting processes. d. Workforce training opportunities with community colleges and job training centers. PacketPageNumber250of254 AgendaItemM1 Attachment5 13 (2) Invite assistance providers, including utilities, to conduct personalized energy, environmental sustainability, benchmarking, and waste audits with at least 5 businesses. (3) Distribute green tourism resources to all tourism and hospitality businesses in the city and facilitate follow-up with at least five businesses to assist them in greening their business. (4) Support the creation of a value-added business utilizing local waste products, such as wood from felled trees or reusable deconstruction and landscaping materials. (5) Document steps taken to lower the environmental footprint of a brownfield remediation/redevelopment project. (6) Use a green business certification program to publicly promote that a targeted number or percentage of businesses has improved the environmental performance of their company. (7) Conduct or participate in a buy local campaign, working with local organizations and assistance providers. (8) Work with the state Small Business Environmental Assistance Program (SBEAP) to help at least 5 businesses to use SBEAP services. 26. Renewable Energy (1) Adopt, with modifications as necessary, at least one of the following from Minnesota’s 2009 Model Ordinances for Sustainable Development: a. Solar energy standards. b. Model wind energy ordinance. (2) Consistently promote at least one of the following: a. A local utility’s green power purchasing program for homes and businesses. b. Local, state and federal financial incentives for property owners to install renewable energy systems. (3) Create a renewable energy financing program for property owners to install generation capacity. (4) Promote firms that contract with property owners (in groups or individually) to install/finance renewable installations, some at little or no upfront cost. (5) Install a public sector renewable energy technology, such as solar electric (PV), solar hot water or hot air, micro-hydro or wind. (6) Work with private/public partners to create renewable energy generation capacity with one or more of the following attributes: a. Fueled by flowing water, wind, or biogas0-. b. Fueled in part or whole by woody biomass, optimized for minimal air and other environmental impacts and for energy efficiency and water conservation. c. Distributing heating/cooling services in a district energy system. d. Producing combined heat and power. 27. Local Food (1) Incorporate working landscapes - agriculture and forestry - into the city by adopting, with modifications as necessary, one or more of the 2009 Minnesota Model Ordinances for Sustainable Development: a. Agriculture and Forest Protection District b. Local Food Production District c. Performance Standards for Minor and Major Agricultural Retail. PacketPageNumber251of254 AgendaItemM1 Attachment5 14 (2) Permit the incorporation of food growing areas/local food access into a residential development. (3) Expand/strengthen or create at least one of the following: a. A farmer’s market. b. A community-supported agriculture (CSA) - arrangement between farmers and community members/employees. c. A community or school garden, orchard or forest. d. A rural grocery store. (4) Conduct at least one of the following campaigns to measurably increase: a. Purchase of local and Minnesota-grown food. b. Backyard gardening. c. Institutional buying of local foods by schools, hospitals/nursing homes, restaurants and hotels, or grocery stores d. Sale of local food in markets and restaurants. 28. Business Synergies (1) Help at least three businesses register as users of the Minnesota Materials Exchange and document their exchanges/sales of byproducts with other local/regional businesses. (2) Assist at least one business, through a voluntary coordination or incentive program, to use waste heat or water discharge from another business or city facility. (3) Require, build or facilitate at least four of the following in a business/industrial project: a. Shared parking/access. b. Shared recreation /childcare facilities. c. A green job training program. d. Green product development, manufacturing or sales. e. Buildings located within walking distance of transit and/or residential zoning. f. Renovated buildings. g. Buildings designed for reuse. h. Green buildings built to exceed the Minnesota energy code. i. Combined heat and power (CHP) generation capacity. j. Shared geothermal heating/cooling. k. Low-impact site development. (4) Use eco-industrial park tools to identify industrial facilities that could achieve economic and environmental benefit by co-locating in the city’s industrial park or industrial zone. From among all the best practices (1 - 28), the "floating BP" requirement: TOTAL BEST PRACTICES IMPLEMENTED TO BE RECOGNIZED AS A STEP 3 GREENSTEP CITY PacketPageNumber252of254 AgendaItemM1 Attachment6 RESOLUTION NO. _____ CITY OF MAPLEWOOD COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION AUTHORIZING THE CITY OF MAPLEWOOD TO PARTICIPATE IN THE MINNESOTA GREENSTEP CITIES PROGRAM WHEREAS, uncertainty in energy prices and the transition away from fossil fuel energy sources present new challenges and opportunities to both the City of Maplewood and to the economic health of its citizens and businesses; and WHEREAS, climate changes have been observed in Minnesota and have the potential to negatively impact local, regional and state economies; infrastructure development; habitat; ecological communities, including native fish and wildlife populations; spread invasive species and exotic diseases; reduce drinking water supplies and recreational opportunities; and pose health threats to our citizens; and WHEREAS, local governments have the unique opportunity to achieve both energy use and climate change gas reductions through building and facilities management; land use and transportation planning; environmental management; and through economic and community development; and WHEREAS, efforts to address energy and climate issues provide an opportunity to move toward energy self-reliance and greater community resiliency; provide environmentally healthy and cheaper-to-operate public buildings; encourage new economic development and local jobs; and support local food and renewable energy production; and WHEREAS, the City of Maplewood has adopted the U.S. Mayors Climate Protection Agreement on June 23, 2008, which commits the city to reducing emissions and pollution in city operations and the community; and WHEREAS, in September 2008 the City of Maplewood formed a working group (Maplewood Green Team) to review and make recommendations on how the city can realistically and feasibly reduce emissions and pollution now and in the future based on the goals and objectives of the U.S. Mayors Climate Protection Agreement; and WHEREAS, Minnesota Session Laws 2008, Chapter 356, Section 13 directed the Minnesota Pollution Control Agency (“MPCA”) and Office of Energy Security in the Department of Commerce (“Office of Energy Security”), in collaboration with Clean Energy Resource Teams (“CERTs”), to recommend municipal actions and policies that work toward meeting the State’s greenhouse gas emissions reduction goals; and PacketPageNumber253of254 AgendaItemM1 Attachment6 WHEREAS, the Next Generation Act of 2007, Minnesota Session Laws 2007 - Chapter 136: (1) sets State greenhouse gas emissions reduction goals of cutting emissions to 15 percent below 2005 levels by 2015, 30 percent below 2005 levels by 2025, and 80 percent below 2005 levels by 2050; (2) sets a State energy conservation goal of achieving annual energy savings equal to 1.5 percent of annual retail energy sales of electricity and natural gas; (3) establishes an energy policy goal that the per capita use of fossil fuel as an energy input be reduced by 15 percent by the year 2015, through increased reliance on energy efficiency and renewable energy alternatives; (4) establishes an energy policy goal that 25 percent of the electricity used in the state be derived from renewable energy resources by the year 2025; and WHEREAS, a broad coalition of public and private stakeholders including the League of Minnesota Cities, the MPCA, Office of Energy Security and CERTs responded to the 2008 legislation by establishing the Minnesota GreenStep Cities program to provide a series of sustainable development best practices focusing on local government opportunities to reduce energy use and greenhouse gases; and WHEREAS, the Minnesota GreenStep Cities program assists in facilitating technical assistance for the implementation of these sustainable development best practices; and WHEREAS, the Minnesota GreenStep Cities program provides cost-effective sustainable development best practices in the following five categories: (1) Buildings and Lighting; (2) Transportation; (3) Land Use; (4) Environmental Management; and (5) Economic and Community Development; NOW, THEREFORE, be it resolved that the City Council of the City of Maplewood does hereby authorize the City of Maplewood (the “City”) to participate in the Minnesota GreenStep Cities program. Be it further resolved that the City: 1. Appoints Shann Finwall, Environmental Planner, to serve as the city’s GreenStep coordinator to facilitate best practice implementation;and 2. Will facilitate the involvement of community members, civic, business and educational organizations, and other units of government as appropriate in the planning, promoting and implementing of GreenStep Cities best practices; and 3. Will identify a short list of best practices for initial implementation by February 2011; and 4. Will claim credit for having implemented and will implement in total at least 16 required and optional GreenStep best practices that will result in energy use reduction, economic savings and reduction in the community’s greenhouse gas footprint. A summary of the city’s implementation of best practices will be posted on the Minnesota GreenStep Cities web site. Adopted this ____ day of November, 2010. By: Attest: _______________________________ ____________________________________ Mayor City Clerk 2 PacketPageNumber254of254