HomeMy WebLinkAbout06-14-2004A.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:12 P.M. Monday, June 14, 2004
Council Chambers, City Hall
Meeting No. 04-12
CALL TO ORDER
A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and
was called to order at 7:12 P.M. by Mayor Cardinal.
PLEDGE OF ALLEGIANCE
Mayor Cardinal recognized Matthew Hite, Delta Company with the National Guard Infantry who
will be serving in Afghanistan for 18 months and is a recent Tartan High School graduate.
ROLL CALL
Robert Cardinal, Mayor Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
Jackie Monahan-Junek, Councilmember Present
Will Rossbach, Councilmember Present
APPROVAL OF MINUTES
1. Minutes from the May 24, 2004 Council/Manager Workshop
Councilmember Juenemann moved to approve the minutes from the May 24, 2004 City
Council/Manager workshop as presented.
Seconded by CouncilmemberMonahan-Junek Ayes -All
2. Minutes from the May 24, 2004 City Council Meeting
Councilmember Juenemann moved to approve the minutes from the May 24, 2004 City Council
Meeting as amended.
Seconded by Councilmember Koppen Ayes -All
E. APPROVAL OF AGENDA
M1. Set Special Meeting
M2. NEST
M3. Status of a Property
M4. Advisory Board Appointments
M5. National Night Out
M6. Special Announcement -Police Officer
Councilmember Koppen moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes -All
F. APPOINTMENTS/PRESENTATIONS
Resolution of Appreciation Gordon "Gordy" Heininger — Human Relations Commission
a. City Manager Fursman presented the report.
b. Mayor Cardinal recognized Mr. Heininger's years of service on the Human
Relations Committee.
RESOLUTION OF APPRECIATION 04-06-113
Gordon "Gordy" Heininger
Human Relations Commission
WHEREAS, Gordon "Gordy " Heininger has been a member of the Maplewood Human
Relations Commission since January, 1991 and has served faithfully in that capacity to the
present time; and
WHEREAS, the Human Relations Commission has appreciated his experience, insights
and good judgment and
WHEREAS, he has freely given of his time and energy, without compensation, for the
betterment of the City of Maplewood; and
WHEREAS, he has shown sincere dedication to his duties and has consistently
contributed his leadership, time and effort for the benefit of the City.
NOW, THEREFORE, ITIS HEREBY RESOL VEDfor and on behalf of the
City of Maplewood, Minnesota and its citizens that Gordon "Gordy" Heininger is hereby
extended our heartfelt gratitude and appreciation for his dedicated service, and we wish him
continued success in the future.
2. Environmental Advisory Committee Appointments
a. City Manager Fursman presented the report.
b. Assistant City Manager Coleman presented specifics from the report.
Councilmember Juenemann moved to appoint the following members to serve on the
Environmental Committee:
1. Jeff Connell -3 year term
2. Cammy Johnson -3 year term
3. Jason Bailey -3 year term
4. Gerald Moran -3 year term
5. Shelly McVicker-2 year term
6. Dale Trippler-2 year term
City Council Meeting 06-14-04
G.
7. Hans Neve -2 year term
Seconded by Councilmember Koppen
CONSENT AGENDA
1. Approval of Claims
ACCOUNTSPAYABLE:
$ 3,000.00 Checks # 63913
dated 05/20/04
$ 221,251.59 Checks #63914 thru # 63972
dated 05/21/04 thru 05/25/04
$ 89,938.29 Disbursements via debits to checking account
dated 05/14/04 thru 05/20/04
$ 359,096.96 Checks # 63973 thru # 64028
dated 6/1/04
$ 310,172.10 Disbursements via debits to checking account
dated 5/21/04 thru 5/27/04
$ 363,010.33 Checks # 64029 thru # 64077
dated 6/08/04
$ 148,591.34 Disbursements via debits to checking account
dated 5/28/04 thru 6/3/04
$ 1,495,060.61 Total Accounts Payable
PAYROLL
$ 406,331.27 Payroll Checks and Direct Deposits dated 05/21/04
$ 4,530.27 Payroll Deduction check # 97528 thru # 97530
dated 05/21/04
$ 413,992.98 Payroll Checks and Direct Deposits dated 6/4/04
$ 6,128.41 Payroll Deduction check # 97638 thru # 97642
dated 6/4/04
$ 830,982.93 Total Payroll
City Council Meeting 06-14-04
Ayes -All
3
$ 2,326,043.54 GRAND TOTAL
2. Parade Permit - White Bear Avenue Business Association - Fee Waiver
Approved the Miscellaneous Permit to conduct a parade for the White Bear Avenue Business
Association and waive the fee.
3. Temporary Beer - Aldrich Arena - Rice Street Boxing & Fitness Association
Approved the temporary 3.2% beer permit for the Rice Street Boxing and Fitness Association,
661 Western Avenue, St. Paul for Aldrich Arena, 1850 White Bear Avenue, on June 18, 2004
from 7:30 to approximately 11:30 p.m.
4. Resolution of Pay Ranges and Job Classifications for Temp/Seasonal & Casual Part-time
Employees
Approved the following resolution to replace the existing resolution establishing pay rates for
temporary, seasonal, and casual part-time employees with only a couple changes from 2003:
RESOLUTION 04-06-104
WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-
time
employees who do not work more than 14 hour per week and temporary/seasonal employees
who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time
students, are not public employees and are therefore not eligible for membership in a public
employee union.
NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job
classifications are hereby established for temporary/seasonal and casual part-time (14 hours or
fewer/wk) employees effective June 1, 2004, upon Council approval.
Accountant $10.00-29.00 per hour
Accounting Technician $9.00-22.00 per hour
Administrative Assistant $9.00-20.00 per hour
Background Investigator $25.00-35.00 per hour
Building Inspector $14.00-35.00 per hour
Building Attendant $6.00-12.00 per hour
Clerk $6.50-11.00 per hour
Clerk -Typist $8.50-15.00 per hour
Customer Service Assistant $6.00-10.00 per hour
CSO $8.00-16.00 per hour
CSO/Paramedic $12.00-20.00 per hour
Data Entry Operator $8.00-12.00 per hour
Dispatcher $15.00-20.00 per hour
Election Judge $6.50-12.00 per hour
Election Precinct Chair $7.50-14.00 per hour
Engineering Aide $7.00-11.00 per hour
Engineering Technician $10.00-16.00 per hour
Fire Department Custodian $575-690 per quarter
City Council Meeting 06-14-04 4
Fire Inspector $9.00-15.00 per hour
Intern $6.50-20.00 per hour
IT Technician $15.00-20.00 per hour
Laborer $6.50-12.00 per hour
Lifeguard $6.00-14.00 per hour
Receptionist $7.50-11.00 per hour
Recreation Instructor/Leader $6.00-30.00 per hour
Recreation Official $7.00-25.00 per hour
Recreation Worker $6.00-18.00 per hour
Secretary $9.00-18.00 per hour
Theater Technician $20.00-30.00 per hour
Vehicle Technician $9.00-15.00 per hour
Video Coordinator* $11.00-19.00 per hour
Video Technician* $10.00-18.00 per hour
Water Safety Instructor (WSI) $7.50-14.00 per hour
WSI & Head Lifeguard Differential $1.00 per hour
(Lifeguards or WSIs working as Head
Lifeguards; Lifeguards working as WSIs)
*Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less.
BE IT FURTHER RESOLVED, that the City Manager shall have the authority to
set the pay rate within the above ranges.
Final Plat - Towns of New Century Third Addition (New Century Boulevard and
Highwood Ave.)
Approved the final plat for the Towns of New Century Third Addition date-stamped February
17, 2004. This approval is subject o the county recording the deeds, deed restrictions and
covenants required by the city and the developer meeting all the conditions of the city engineer.
6. Copier Replacement -Main Copier in City Hall
Approved the replacement of City Hall's current high volume copier with a new
model from Metro Sales, Inc. and authorized a 3 year lease agreement.
7. Purchase of RecWare Software
Approved the purchase of the RecWare Safari software package with the monies to be allocated
from the data processing fund not to exceed $59,000.
Purchase of Software Enterprise Agreement-I.T. Department
Gave authority to the Finance Director to make the appropriate budget adjustments for purchase
of a software Enterprise Agreement by moving the first year cost of $31,963.20 into fund 703-
118-000-4430.
9. Purchase of Snowplow and Wing
City Council Meeting 06-14-04
Approved the purchase and contract with Ziegler Inc. under State Contract 432521 for the
purchase of a Henke plow and wing attachment for $37,533.24.
10. Holloway Avenue, North St. Paul Road to McKnight Road -Resolution Accepting Road
Turnback from Ramsey County
Adopted the following resolution approving the jurisdictional transfer of Holloway Avenue
(North St. Paul Road to Century Avenue) from Ramsey County to the Cities of North St. Paul
and Maplewood:
RESOLUTION 04-06-103
APPROVING JURISDICTIONAL TRANSFER OF COUNTY ROAD TO CITY
WHEREAS, The 1991 Minnesota Legislature established a Ramsey County Local
Government Services Study Commission to report on the advantages and disadvantages of
sharing, cooperating, restructuring, or consolidating activities in areas of public service
including public works; and
WHEREAS, The consolidation plan provides for reclassification of roadways and
corresponding changes in jurisdiction including the transfer of local and State Aid roadways
between the County and municipalities; and
WHEREAS, Holloway Avenue (County Road 119) from North St. Paul Road to Century
Avenue, located in the City of Maplewood, is presently under the jurisdiction of Ramsey County
as a County Road; and
WHEREAS, This roadway has been determined to serve a local function only; and
WHEREAS, Revocation of County Road status may be accomplished by resolution
of the Ramsey County Board of Commissioners pursuant to Minnesota Statutes §163.11; and
WHEREAS, The consolidation plan stipulates that Ramsey County shall improve the
roadway to acceptable levels prior to transferring jurisdiction over roadway segments from
Ramsey County to municipalities, and the Ramsey County Capital Improvement Program
provides funding for these improvements; and
WHEREAS, The City of Maplewood desires Ramsey County to mill and overlay
Holloway Avenue from North St. Paul Road to Furness Street and from McKnight Road to
Century Avenue, and to contribute financially to the reconstruction of Holloway Avenue from
Furness Street to McKnight Road, and fund the improvement projects with up to $300,000 from
Capital Improvement Funds for Ramsey County Roadway Consolidation;
NOW, THEREFORE, BE IT RESOLVED, The Ramsey County Board of
Commissioners hereby revokes County Road status of Holloway Avenue (County Road 119)
from North St. Paul Road to Century Avenue; and transfers jurisdiction over this roadway to the
City of Maplewood, effective after the Ramsey County Office of Budgeting and Accounting has
encumbered the funds necessary to fund this recycle and overlay project, and after the County
is in receipt of an adopted resolution from the City of Maplewood concurring with the County
revoking the County Road status of Holloway Avenue from North St. Paul Road to Century
Avenue; and
BE IT FURTHER RESOLVED, That as just compensation for this jurisdiction transfer
the County will mill and overlay Holloway Avenue from North St. Paul Road to Furness Street
and from McKnight Road to Century Avenue, and contribute $56,000 towards the reconstruction
of Holloway Avenue from Furness Street to McKnight Road, and fund the improvement projects
at an estimated total cost of $300,000; and
BE IT FURTHER RESOLVED, The Ramsey County Engineer is authorized within the
limits of this resolution to take actions necessary to have the identified jurisdiction change
executed.
City Council Meeting 06-14-04 6
11. Hazelwood Street Improvement, Project 01 -16 -Resolution for Modification of Existing
Construction Contract
Adopted the following resolution for Change Order No. 1 in the amount of $27,565.15 with Park
Construction for Hazelwood Street Improvements, Project 01-16:
RESOLUTION 04-06-105
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvement Project 01-16, Hazelwood Street Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 01-16, Change Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and
directed to modify the existing contract by executing said Change Order No. 1 in the
amount of $27,565.15. The revised contract amount is $699,974.10 No revisions to the project
budget are proposed at this time, as these changes fall within the original project budget.
12. Miscellaneous Permit —Farmer's Market -Maplewood Mall
Approved the Miscellaneous Permit for Karl Oliver for the farmers market at Maplewood Mall.
The market will run from 8:00 a.m. to 6:00 p.m. Friday through Sunday beginning June 18th
through October 17, 2004. Mr. Oliver is anticipating approximately 30 to 50 vendors.
Councilmember Juenemann moved to approve Consent Agenda Items 1, 2, 6, 7, 9, and 11.
Seconded by Councilmember Koppen Ayes -All
Councilmember Monahan-Junek moved to approve Consent Agenda Item 3.
Seconded by Councilmember Koppen Ayes -All
Councilmember Juenemann moved to approve Consent Agenda Item 4.
Seconded by Councilmember Koppen Ayes -All
Councilmember Juenemann moved to approve Consent Agenda Item 5.
Seconded by Councilmember Koppen Ayes -All
Councilmember Koppen moved to approve Consent Agenda Item 8.
Seconded by Councilmember Rossbach
Ayes -Mayor Cardinal, Councilmembers
Koppen and Rossbach
Nays-Councilmembers Juenemann and
Monahan-Junek
Councilmember Rossbach moved to approve Consent Agenda Item 10.
City Council Meeting 06-14-04
Seconded by Councilmember Koppen Ayes -All
Councilmember Koppen moved to approve Consent Agenda Item 12.
Seconded by Councilmember Monahan-Junek Ayes -All
H. PUBLIC HEARINGS
7:35 p.m. Evangelical Lutheran Good Samaritan Tax -Exempt Financing Request
(550 Roselawn Avenue)
City Manager Fursman presented the report.
b. Associate Planner Roberts presented specifics from the report.
Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following person was heard:
Greg Baumberger, Facility Administrator at Evangelical Lutheran Good Samaritan
d. Mayor Cardinal closed the public hearing.
Councilmember Juenemann moved to adopt the following tax-exempt financing resolution. This
resolution is for Maplewood giving host approval for up to $2.1 million in tax-exempt revenue
financing for the Evangelical Lutheran Good Samaritan Society for the Good Samaritan Center
at 550 Roselawn Avenue:
RESOLUTION NO. 04-06-106
RESOLUTION CONSENTING TO THE ISSUANCE OF REVENUE BONDS BY
THE COLORADO HEALTH FACILITIES AUTHORITY ON BEHALF OF THE
EVANGELICAL LUTHERAN GOOD SAMARITAN SOCIETY
BE IT RESOLVED by the Maplewood City Council (the "City"), as follows:
SECTION 1
Recitals
1.1 The Evangelical Lutheran Good Samaritan Society (the "Society") has advised this Council
of its desire to (i) refinance the costs previously incurred in the connection with the acquisition,
construction, improvement and equipping of 117 bed nursing care center, 23 bed sub -acute care center, (ii)
fund a reserve fund and (iii) pay certain costs of issuing the bonds at the Maplewood Good Samaritan
Center, located at 550 Roselawn Avenue in the City (the "Project").
1.2 The Society has represented to the City that the Project will assist the Society in improving
its facilities in the City, for the benefit of the residents of the City and surrounding area; that the issuance of
tax-exempt revenue bonds is essential to the successful completion of the Project; and that the Colorado
Health Facilities Authority has evidenced a willingness to issue tax-exempt revenue bonds and loan the
proceeds thereof to the Society to finance the proposed Project.
City Council Meeting 06-14-04
1.3 In order to facilitate the financing of the Proj ect by the Society, the City wants the Colorado
Health Facilities Authority to issue its Health Facilities Revenue Bonds (The Evangelical Lutheran Good
Samaritan Society Project) to finance the Project, among other things.
1.4 The city published a public hearing notice on May 26, 2004, in the Maplewood Review.
Pursuant to such notice, the city held a public hearing before the City Council on the proposal of the Society
to finance the Project through the issuance of revenue bonds by the Colorado Health Facilities Authority.
The city allowed all those who desired to speak at the hearing to be heard, and in connection with which
written comments were taken in advance.
SECTION 2
Consent to Issuance
2.1 On the basis of the information given to the City to date, the City hereby consents to the
issuance by the Colorado Health Facilities Authority of approximately $2,040,000 of its revenue bonds, and
the loan of the proceeds thereof to the Society to finance the Project. The adoption of this resolution shall
not be deemed, however, to establish a legal obligation on the part of the City, its Council or the Colorado
Health Facilities Authority to issue or to cause the issuance of such bonds. The bonds, if issued by the
Colorado Health Facilities Authority, shall not constitute a charge, lien or encumbrance, legal or equitable,
upon any property of the City or the Colorado Health Facilities Authority. The bonds shall be payable
solely from said revenues and property of the Society specifically pledged to the payment thereof, and shall
not constitute a debt or pecuniary liability of the City or the Colorado Health Facilities Authority within the
meaning of any constitutional or statutory limitation.
Seconded by Councilmember Koppen Ayes -All
2. 7:47 p.m. Rygwalski (2086 Edgerton Street)
Land Use Plan Change — NC (Neighborhood Commercial) to R-2 (Double
Dwelling) (4 votes)
Zoning Map Change — NC (Neighborhood Commercial to R-2 (Double
Dwellings)
City Manager Fursman presented the report.
b. Associate Planner Roberts presented specifics from the report.
Commissioner Dierich presented the Planning Commission Report.
d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following person was heard:
Ronald Rygwalski, applicant
Mayor Cardinal closed the public hearing.
Councilmember Juenemann moved to adopt the following resolution approving a comprehensive
land use plan for 2086 Edgerton Street from Neighborhood Commercial (NC) to Double
Dwelling Residential (R-2)
COMPREHENSIVE LAND USE PLAN CHANGE RESOLUTION 04-06-107
City Council Meeting 06-14-04
WHEREAS, the City of Maplewood proposes to change the city's land use plan from
Neighborhood Commercial (NC) to Double Dwelling Residential (R-2) for a property located at 2086
Edgerton Street.
WHEREAS, the legal description for the property located at 2086 Edgerton Street is Lot 12,
Thiede's Edgerton Villas, Section 17, Township 29, Range 22.
WHEREAS, the history of this change is as follows:
On May 17, 2004, the planning commission discussed the land use plan changes and
recommended that the city council approve the plan amendments.
2. On June 14, 2004, the city council held a public hearing. City staff published a notice in the
Maplewood Review and sent notices to the surrounding property owners. The council conducted
the public hearing whereby all public present were given a chance to speak and present written
statements. The city council also considered reports and recommendations from the city staff
and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described land
use plan change because the proposal will meet the following city comprehensive plan goals and
policies:
Provide for orderly development.
2. Minimize conflicts between land uses.
Protect neighborhoods from activities that produce excessive noise, dirt, odors or which generate
heavy traffic.
4. Protect neighborhoods from encroachment or intrusion of incompatible land uses by adequate
buffering and separation.
Seconded by Councilmember Koppen Ayes -All
Councilmember Juenemann moved to adopt the following resolution approving a zoning change
for 2086 Edgerton Street from Neighborhood Commercial (NC) to Double Dwelling Residential
R-2
ZONING MAP CHANGE RESOLUTION 04-06-118
WHEREAS, the City of Maplewood has proposed the following change to the City of
Maplewood's zoning map: Neighborhood Commercial (NC) to Double Dwelling Residential (R-2).
WHEREAS, the change is proposed for a property located at 2086 Edgerton Street.
WHEREAS, the legal description for the property located at 2086 Edgerton Street is Lot 12,
Thiede's Edgerton Villas, Section 17, Township 29, Range 22.
WHEREAS, the history of this change is as follows:
On May 17, 2004, the planning commission discussed the zoning map change and recommended
that the city council approve the proposed zoning map change.
City Council Meeting 06-14-04 10
2. On June 14, 2004, the city council held a public hearing. City staff published a notice in the
Maplewood Review and sent notices to the surrounding property owners. The council conducted
the public hearing whereby all public present were given a chance to speak and present written
statements. The city council also considered reports and recommendations from the city staff
and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described
change in the zoning map for the following reasons:
The proposed change is consistent with the spirit, purpose and intent of the zoning code.
2. The proposed change will not substantially injure or detract from the use of neighboring property
or from the character of the neighborhood, and that the use of the property adjacent to the area
included in the proposed change or plan is adequately safeguarded.
The proposed change will serve the best interests and conveniences of the community, where
applicable, and the public welfare.
4. The proposed change would have no negative effect upon the logical, efficient, and economical
extension of public services and facilities, such as public water, sewers, police and fire
protection and schools.
5. The property has a motor vehicle repair garage and two single-family dwellings located on it.
The proposed zoning change would make the two single-family houses on the property
conforming and no longer nonconforming.
Seconded by Councilmember Koppen Ayes -All
7:55 p.m. County Road D Realignment (East), T.H. 61 to Southlawn Drive, Project
02 -07 -Assessment Hearing and Resolution for Adoption of Assessment
Roll
City Manager Fursman presented the report.
b. City Engineer AN presented specifics from the report.
Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following person was heard:
Eric Palmer, 1645 East County Road D, Maplewood
d. Mayor Cardinal closed the public hearing.
Councilmember Juenemann moved to table the resolution for the adoption of the assessment roll
for the County Road D Realignment (East) T.H. 61 to Southlawn Drive, Project 02-07.
Seconded by Councilmember Koppen Ayes -All
4. 8:05 p.m. Trout Land (west of Highway 61 and new County Road D)
Comprehensive Plan Changes
City Council Meeting 06-14-04 11
a. Land Use Plan Changes — R-1 and M-1 to R -3(M) (4 votes)
b. Collector Street Designation — County Road D (4 votes)
Conditional Use Permit for Planned Unit Development
Preliminary Plat
a. City Manager Fursman presented the report.
Councilmember Juenemann moved table this item to the July 12th City Council meeting per the
request of the developer.
Seconded by Councilmember Monahan-Junek Ayes -All
5. 8:07 p.m. Heritage Square Second Addition (Legacy Village — Kennard Street and
Legacy Parkway)
Planned Unit Development Revision
Preliminary Plat
Design Approval
a. City Manager Fursman presented the report.
b. Assistant City Manger Coleman presented specifics from the report.
Councilmember Juenemann moved to table this item until the June 28th City Council Meeting.
Seconded by Councilmember Koppen Ayes -All
Due to public hearing schedule and published times Award of Bids was moved up on the agenda.
L AWARD OF BIDS
1. Roof Replacement -Fire Stations 1 & 3
a. City Manager Fursman presented the report.
b. Fire Chief Lukin presented specifics from the report.
Councilmember Juenemann moved to accept the low bid from United Roofing of $82,775 for the
re -roofing of Fire Stations 1 and 3.
Seconded by Councilmember Monahan-Junek Ayes -All
K. NEW BUSINESS
2. Electric Franchise Fee
a. City Manager Fursman presented the report.
b. Assistant Finance Director Bauman presented specifics from the report.
Councilmember Juenemann moved to table this item until the July 12th City Council Meeting so
City Council Meeting 06-14-04 12
staff can gather additional information for the Council including what other cities collect
franrhiea face
Seconded by Councilmember Monahan-Junek Ayes -All
H. PUBLIC HEARINGS
6. 8:30 p.m. Olivia Gardens (2329 and 2335 Stillwater Road)
Land Use Plan Change - R-1 (single dwellings) to R-2 (double dwellings)
(4 votes)
Zoning Map Change (R-1 to R-2)
Conditional Use Permit for Planned Unit Development
Preliminary Plat
a. City Manager Fursman presented the report.
b. Associate Planner Roberts presented specifics from the report.
C. Commissioner Dierich presented the Planning Commission Report.
d. Mayor Cardinal opened the public hearing, calling for proponents or opponents.
The following persons were heard:
Kelly Conlin, applicant
Michael Green, 2321 Stillwater Road, Maplewood
Julie LaFleur, 2322 Stillwater Road, Maplewood
Kelly Conlin, second appearance
Julie LaFleur, second appearance
e. Mayor Cardinal closed the public hearing.
A five-minute break was taken so that council could read an e-mail submitted by Ms.
LaFleur.
Kelly Colin, third appearance
Councilmember Koppen moved to grant the applicant a thirty -day continuance for further
consideration of design changes.
Seconded by Councilmember Juenemann Ayes -All
J. UNFINISHED BUSINESS
None
K. NEW BUSINESS
1. Preliminary Approval for Issuance of Bonds
City Council Meeting 06-14-04 13
City Manager Fursman presented the report.
b. Assistant Finance Director Bauman presented specifics from the report.
Barry Fick, a representative from Briggs and Morgan provided further specifics.
Councilmember Koppen moved to adopt the following resolution approving the improvement
bonds totaling $13,010,000 which will finance eight projects that have special assessments that
total at least 20% of the project costs. Annual tax levies of $236,707-$241,614 payable 2006-
2024 will be required to finance the unassessed project costs:
RESOLUTION 04-06-109
PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF
$13,010,000 GENERAL OBLIGATION IMPROVEMENT BONDS,
SERIES 2004B
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"),
has heretofore determined that it is necessary and expedient to issue $13,010,000 General Obligation
Improvement Bonds, Series 2004B (the 'Bonds"), to finance various improvement projects within the
City; and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these
obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60,
Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Springsted to solicit proposals
for the competitive negotiated sale of the Bonds.
2. Meeting; Proposals. This City Council shall meet at the time and place specified
in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering proposals for, and
awarding the sale of, the Bonds, which proposals were submitted at the time and place specified in such
Terms of Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation
thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved
and made a part hereof.
4. Official Statement. In connection with the sale, the City Clerk, Mayor and other
officers or employees of the City are hereby authorized to cooperate with Springsted and participate in
the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City
upon its completion.
EXHIBIT A
TERMS OF PROPOSAL
City Council Meeting 06-14-04 14
$13,010,000
CITY OF MAPLEWOOD, MINNESOTA
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2004B
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Thursday, July 22, 2004. Consideration for award of the
Bonds will be by the City Council at 5:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Electronic proposals only for the Bonds will be received on Grant Street Group's MuniAuction web site
located at www.GrantStreet.com ("MuniAuction") between 9:45 AM and 10:00 AM Central Time,
unless extended by the Two -Minute Rule as more fully described in "Extension Of The Auction" herein.
The use of Grant Street Group's MuniAuction web site shall be at the risk of the bidder, and neither the
City nor Springsted shall have any liability with respect thereto. Springsted will assume no liability for
the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are
adivsed that each electronic proposal shall be deemed to constitute a contract between the bidder and
the City for the purchase of the Bonds.
Registration and Admission to Proposal: To make a proposal, proposal makers must first visit the
MuniAuction website where, if they have never registered with MuniAuction, they can register and
then request admission to make a proposal on all of the Bonds. Proposal makers will be notified
prior to the scheduled proposal making time of their eligibility to make a proposal. Only NASD
registered broker-dealers and dealer banks with DTC clearing arrangements will be eligible to make
a proposal.
Rules of MuniAuction: The "Rules of MuniAuction" can be viewed on MuniAuction and are
incorporated herein by reference. Proposal makers must comply with the Rules of MuniAuction in
addition to the requirements of this Terms of Bond Sale.
Proposal Details: All proposals must be submitted on the MuniAuction website at
"www.MuniAuction.com." No telephone, telefax, telegraph or personal delivery proposals will be
accepted. Proposal makers are permitted to submit proposals for the Bonds only in the All -or -None
("AON") auction during the auction. Proposal makers may change and submit proposals as many
times as they wish during the auction; provided, however, each and any proposal submitted
subsequent to a proposal maker's initial proposal must result in a lower true interest cost ("TIC"). In
the event that the revised proposal does not produce a lower TIC, the initial proposal will remain
valid. During the making of a proposal, no proposal maker will see any other proposal maker's
proposal, but each proposal maker will see whether their proposal is a leading proposal relative to
other proposals. On the auction page, proposal makers will be able to see whether any proposal has
been submitted.
Extension of the Auction: If any proposal becomes a leading proposal two minutes prior to the
scheduled end of the auction, the time period for submission of proposals will be automatically
extended by two (2) minutes from the time such new leading proposal was received by MuniAuction
(the "Two -Minute Rule"). The Two -Minute Rule will remain in effect as long as proposals received
by MuniAuction meet the requirements of the Two -Minute Rule described above.
City Council Meeting 06-14-04 15
Verification: Proposal makers should verify the accuracy of their final proposals and compare them
to the winning proposals reported on the MuniAuction Observation Page immediately after the
auction.
DETAILS OF THE BONDS
The Bonds will be dated August 1, 2004, as the date of original issue, and will bear interest payable on
February 1 and August 1 of each year, commencing August 1, 2005. Interest will be computed on the
basis of a 360 -day year of twelve 30 -day months.
The Bonds will mature August 1 in the years and amounts as follows:
2005 $1,000,00
2006 $ 835,000
2007 $ 825,000
2008 $ 810,000
2009 $ 800,000
2010 $795,000
2011 $790,000
2012 $785,000
2013 $785,000
2014 $785,000
2015 $785,000
2016 $785,000
2017 $790,000
2018 $795,000
2019 $665,000
2020 $180,000
2021 $185,000
2022 $195,000
2023 $205,000
2024 $215,000
City Council Meeting 06-14-04 16
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds
and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and must
conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of
redemption. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in
the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made
to the public. The Bonds will be issued in fully registered form and one Bond, representing the
aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede
& Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as
securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal
amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books
and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its
nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of
DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners
by participants will be the responsibility of such participants and other nominees of beneficial owners.
The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC.
REGISTRAR
The City will name the registrar that shall be subject to applicable SEC regulations. The City will pay
for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on August 1, 2015, and on any day thereafter, to prepay Bonds due on or after
August 1, 2016. Redemption may be in whole or in part and if in part at the option of the City and in
such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption,
the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine
by lot the amount of each participant's interest in such maturity to be redeemed and each participant will
then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments
shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and credit
and power to levy direct general ad valorem taxes. In addition, the City will pledge special assessments
against benefited properties. The proceeds will be used to finance various improvement projects within
the City.
TYPE OF PROPOSALS
Proposals shall be for not less than $12,879,900 and accrued interest on the total principal
amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form
of a certified or cashier's check or a Financial Surety Bond in the amount of $130,100, payable to the
order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is
used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and
preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening
City Council Meeting 06-14-04
of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is
guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a
Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated
in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not
later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not
received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit
requirement. The Deposit received from the purchaser, the amount of which will be deducted at
settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the
purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No
proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of
the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without
award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates
must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of
the Bonds to the date of maturity. No conditional proposals will be accepted.
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest
cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with
customary practice, will be controlling.
The City will reserve the right to: (i) waive non -substantive informalities of any proposal or of matters
relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and
(iii) reject any proposal that the City determines to have failed to comply with the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at
the option of the underwriter, the purchase of any such insurance policy or the issuance of any such
commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs
of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser,
except that, if the City has requested and received a rating on the Bonds from a rating agency, the City
will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser
shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but
neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute
cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau
charge for the assignment of CUSIP identification numbers shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser through DTC in New York, New York. Delivery will be subj ect to receipt by the purchaser of
an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and
Minneapolis, Minnesota, and of customary closing papers, including a no -litigation certificate. On the
date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be
received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless
compliance with the terms of payment for the Bonds has been made impossible by action of the City, or
its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the
purchaser's non-compliance with said terms for payment.
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing
Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the
owners of the Bonds to provide certain financial and other information about the City and notices of
certain occurrences to information repositories as specified in and required by SEC Rule 15c2 -12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within
the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official
Statement or for any additional information prior to sale, any prospective purchaser is referred to the
Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul,
Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the maturity
dates, principal amounts and interest rates of the Bonds, together with any other information required by
law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is
defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate
submitting a proposal therefor, the City agrees that, no more than seven business days after the date of
such award, it shall provide without cost to the senior managing underwriter of the syndicate to which
the Bonds are awarded 250 copies of the Official Statement and the addendum or addenda described
above. The City designates the senior managing underwriter of the syndicate to which the Bonds are
awarded as its agent for purposes of distributing copies of the Final Official Statement to each
Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees
thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall
enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of
assuring the receipt by each such Participating Underwriter of the Final Official Statement.
Seconded by Councilmember Rossbach Ayes -All
Councilmember Koppen moved to adopt the following resolution approving the tax abatement bonds
totaling $5,025,000 which will finance the Legacy Village and Hazelwood Redevelopment projects.
The Legacy Village project includes $2,888,000 to acquire land in conjunction with the Hartford
Company development, $450,000 for a city sculpture park and $150,000 for a city tot lot park. The first
tax levy on this bond issue will be delayed until 2005 payable 2006 to allow time for some of the new
construction to be added to the city's tax base Annual tax levies of $47,140-$581,312 payable 26-
2020 will be required to financed the debt service costs:
RESOLUTION 04-06-110
PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF
$5,025,000 GENERAL OBLIGATION TAX ABATEMENT BONDS,
SERIES 2004C
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore
determined that it is necessary and expedient to issue $5,025,000 General Obligation Tax Abatement
Bonds, Series 2004C (the "Bonds"), to finance the acquisition of land; right of way; street, utility and
drainage improvements; and park improvement projects within the City; and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota
("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations
by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision
2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Springsted to solicit proposals
for the competitive negotiated sale of the Bonds.
2. Meeting, Proposal Opening. This City Council shall meet at the time and place
specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed
proposals for, and awarding the sale of, the Bonds. The City Clerk or designee, shall open proposals at
the time and place specified in such Terms of Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation
thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved
and made a part hereof.
4. Official Statement. In connection with the sale, the City Clerk, Mayor and other
officers or employees of the City are hereby authorized to cooperate with Springsted and participate in
the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City
upon its completion.
.4. 1:
TERMS OF PROPOSAL
$5,025,000
CITY OF MAPLEWOOD, MINNESOTA
GENERAL OBLIGATION TAX ABATEMENT BONDS, SERIES 2004C
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Thursday, August 5, 2004, until 10:00 A.M., Central Time,
at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after
which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City
Council at 5:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of
sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract
between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is
submitted.
(a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to
Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to
the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price
and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted
Proposal.
OR
(b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARITY®.
For purposes of the electronic bidding process, the time as maintained by PARITY® shall constitute the
official time with respect to all Bids submitted to PARITY®. Each bidder shall be solely responsible for
making necessary arrangements to access PARITY® for purposes of submitting its electronic Bid in a
timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its
agents nor PARITY® shall have any duty or obligation to undertake registration to bid for any
prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and
neither the City, its agents nor PARITY® shall be responsible for a bidder's failure to register to bid or
for any failure in the proper operation of, or have any liability for any delays or interruptions of or any
damages caused by the services of PARITY®. The City is using the services of PARITY® solely as a
communication mechanism to conduct the electronic bidding for the Bonds, and PARITY®is not an
agent of the City.
If any provisions of this Terms of Proposal conflict with information provided by PARITY®, this Terms
of Proposal shall control. Further information about PARITY®, including any fee charged, may be
obtained from:
PARITY®, 40 West 23rd Street, 5th Floor, New York City, New York 10010, Customer Support,
(212) 404-8102.
DETAILS OF THE BONDS
The Bonds will be dated August 1, 2004, as the date of original issue, and will bear interest payable on
February 1 and August 1 of each year, commencing August 1, 2005. Interest will be computed on the
basis of a 360 -day year of twelve 30 -day months.
The Bonds will mature August 1 in the years and amounts as follows:
2007 $50,000
2008 $150,000
2009 $285,000
2010 $290,000
2011 $350,000
2012 $365,000
2013 $380,000
2014 $395,000
2015 $410,000
2016 $430,000
2017 $445,000
2018 $470,000
2019 $490,000
2020 $515,000
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds
and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and must
conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of
redemption. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in
the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made
to the public. The Bonds will be issued in fully registered form and one Bond, representing the
aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede
& Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as
securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal
amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books
and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its
nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of
DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners
by participants will be the responsibility of such participants and other nominees of beneficial owners.
The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC.
REGISTRAR
The City will name the registrar that shall be subject to applicable SEC regulations. The City will pay
for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on August 1, 2015, and on any day thereafter, to prepay Bonds due on or after
August 1, 2016. Redemption may be in whole or in part and if in part at the option of the City and in
such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption,
the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine
by lot the amount of each participant's interest in such maturity to be redeemed and each participant will
then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments
shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and credit
and power to levy direct general ad valorem taxes. In addition the City will pledge available tax
abatement revenue. The proceeds will be used to finance the acquisition of land; right of way; street,
utility and drainage improvements; and park improvements within the City.
TYPE OF PROPOSALS
Proposals shall be for not less than $4,964,700 and accrued interest on the total principal amount of the
Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified
or cashier's check or a Financial Surety Bond in the amount of $50,250, payable to the order of the City.
If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from
an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the
City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals.
The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such
Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then
that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or
cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M.,
Central Time, on the next business day following the award. If such Deposit is not received by that
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The
Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest
will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply
with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or
amended after the time set for receiving proposals unless the meeting of the City scheduled for award of
the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been
made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending
order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of
maturity. No conditional proposals will be accepted.
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest
cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with
customary practice, will be controlling.
The City will reserve the right to: (i) waive non -substantive informalities of any proposal or of matters
relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and
(iii) reject any proposal that the City determines to have failed to comply with the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at
the option of the underwriter, the purchase of any such insurance policy or the issuance of any such
commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs
of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser,
except that, if the City has requested and received a rating on the Bonds from a rating agency, the City
will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser
shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but
neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute
cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau
charge for the assignment of CUSIP identification numbers shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser through DTC in New York, New York. Delivery will be subj ect to receipt by the purchaser of
an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and
Minneapolis, Minnesota, and of customary closing papers, including a no -litigation certificate. On the
date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be
received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless
compliance with the terms of payment for the Bonds has been made impossible by action of the City, or
its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the
purchaser's non-compliance with said terms for payment.
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing
Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the
owners of the Bonds to provide certain financial and other information about the City and notices of
certain occurrences to information repositories as specified in and required by SEC Rule 15c2 -12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within
the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official
Statement or for any additional information prior to sale, any prospective purchaser is referred to the
Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul,
Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the maturity
dates, principal amounts and interest rates of the Bonds, together with any other information required by
law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is
defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate
submitting a proposal therefor, the City agrees that, no more than seven business days after the date of
such award, it shall provide without cost to the senior managing underwriter of the syndicate to which
the Bonds are awarded 200 copies of the Official Statement and the addendum or addenda described
above. The City designates the senior managing underwriter of the syndicate to which the Bonds are
awarded as its agent for purposes of distributing copies of the Final Official Statement to each
Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees
thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall
enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of
assuring the receipt by each such Participating Underwriter of the Final Official Statement.
Seconded by Councilmember Rossbach Ayes -All
Councilmember Koppen moved to adopt the following resolution approvingthe he Capital Improvement
Plan Bonds totaling $700,00 which will finance part of the costs for the Public Works building addition
project. Annual tax levies of $52,138-$56,785 payable 2005-2024 will be required to finance the debt
service costs:
RESOLUTION 04-06-111
PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF
$700,000 GENERAL OBLIGATION CAPITAL IMPROVEMENT
PLAN BONDS, SERIES 2004D
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore
determined that it is necessary and expedient to issue $700,000 General Obligation Capital Improvement
Plan Bonds, Series 2004D (the "Bonds"), to finance an addition to the City's public works building; and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota
("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations
by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision
2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Springsted to solicit proposals
for the competitive negotiated sale of the Bonds.
2. Meeting, Proposal Opening. This City Council shall meet at the time and place
specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed
proposals for, and awarding the sale of, the Bonds. The City Clerk or designee, shall open proposals at
the time and place specified in such Terms of Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation
thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved
and made a part hereof.
4. Official Statement. In connection with the sale, the City Clerk, Mayor and other
officers or employees of the City are hereby authorized to cooperate with Springsted and participate in
the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City
upon its completion.
Seconded by Councilmember Rossbach Ayes -All
EXHIBIT A
TERMS OF PROPOSAL
$700,000
CITY OF MAPLEWOOD, MINNESOTA
GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS, SERIES 2004D
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Thursday, August 5, 2004, until 10:00 A.M., Central Time,
at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after
which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City
Council at 5:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of
sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract
between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is
submitted.
(a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to
Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to
the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price
and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted
Proposal.
OR
(b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARITY®.
For purposes of the electronic bidding process, the time as maintained by PARITY® shall constitute the
official time with respect to all Bids submitted to PARITY®. Each bidder shall be solely responsible for
making necessary arrangements to access PARITY® for purposes of submitting its electronic Bid in a
timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its
agents nor PARITY® shall have any duty or obligation to undertake registration to bid for any
prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and
neither the City, its agents nor PARITY® shall be responsible for a bidder's failure to register to bid or
for any failure in the proper operation of, or have any liability for any delays or interruptions of or any
damages caused by the services of PARITY®. The City is using the services of PARITY® solely as a
communication mechanism to conduct the electronic bidding for the Bonds, and PARITY®is not an
agent of the City.
If any provisions of this Terms of Proposal conflict with information provided by PARITY®, this Terms
of Proposal shall control. Further information about PARITY®, including any fee charged, may be
obtained from:
PARITY®, 40 West 23rd Street, 5th Floor, New York City, New York 10010, Customer Support,
(212) 404-8102.
DETAILS OF THE BONDS
The Bonds will be dated August 1, 2004, as the date of original issue, and will bear interest payable on
February 1 and August 1 of each year, commencing August 1, 2005. Interest will be computed on the
basis of a 360 -day year of twelve 30 -day months.
The Bonds will mature August 1 in the years and amounts as follows:
2005 $25,000 2007 $25,000 2009 $25,000 2011 $30,000
2006 $25,000 2008 $25,000 2010 $30,000 2012 $30,000
2013
$30,000
2016
$35,000
2019
$40,000
2022
$45,000
2014
$35,000
2017
$35,000
2020
$45,000
2023
$50,000
2015
$35,000
2018
$40,000
2021
$45,000
2024
$50,000
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds
and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and must
conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of
redemption. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in
the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made
to the public. The Bonds will be issued in fully registered form and one Bond, representing the
aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede
& Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as
securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal
amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books
and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its
nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of
DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners
by participants will be the responsibility of such participants and other nominees of beneficial owners.
The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC.
REGISTRAR
The City will name the registrar that shall be subject to applicable SEC regulations. The City will pay
for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on August 1, 2015, and on any day thereafter, to prepay Bonds due on or after
August 1, 2016. Redemption may be in whole or in part and if in part at the option of the City and in
such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption,
the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine
by lot the amount of each participant's interest in such maturity to be redeemed and each participant will
then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments
shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and credit
and power to levy direct general ad valorem taxes. The proceeds will be used to finance an addition to
the City's public works building.
TYPE OF PROPOSALS
Proposals shall be for not less than $687,400 and accrued interest on the total principal amount of the
Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified
or cashier's check or a Financial Surety Bond in the amount of $7,000, payable to the order of the City.
If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from
an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the
City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals.
The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such
Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then
that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or
cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M.,
Central Time, on the next business day following the award. If such Deposit is not received by that
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The
Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest
will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply
with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or
amended after the time set for receiving proposals unless the meeting of the City scheduled for award of
the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been
made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending
order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of
maturity. No conditional proposals will be accepted.
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest
cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with
customary practice, will be controlling.
The City will reserve the right to: (i) waive non -substantive informalities of any proposal or of matters
relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and
(iii) reject any proposal that the City determines to have failed to comply with the terms herein.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but
neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute
cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau
charge for the assignment of CUSIP identification numbers shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser through DTC in New York, New York. Delivery will be subj ect to receipt by the purchaser of
an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and
Minneapolis, Minnesota, and of customary closing papers, including a no -litigation certificate. On the
date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be
received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless
compliance with the terms of payment for the Bonds has been made impossible by action of the City, or
its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the
purchaser's non-compliance with said terms for payment.
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing
Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the
owners of the Bonds to provide certain financial and other information about the City and notices of
certain occurrences to information repositories as specified in and required by SEC Rule 15c2 -12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within
the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official
Statement or for any additional information prior to sale, any prospective purchaser is referred to the
Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul,
Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the maturity
dates, principal amounts and interest rates of the Bonds, together with any other information required by
law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is
defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate
submitting a proposal therefor, the City agrees that, no more than seven business days after the date of
such award, it shall provide without cost to the senior managing underwriter of the syndicate to which
the Bonds are awarded 50 copies of the Official Statement and the addendum or addenda described
above. The City designates the senior managing underwriter of the syndicate to which the Bonds are
awarded as its agent for purposes of distributing copies of the Final Official Statement to each
Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees
thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall
enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of
assuring the receipt by each such Participating Underwriter of the Final Official Statement.
Councilmember Koppen moved to adopt the following resolution approving the State Aid Street Bonds
totaling $5,355,000 which will finance three projects. The Bonds need to be issued to finance
construction costs that will be incurred prior to receipt of state aid. No tax levies are required for these
bonds as annual state street aid will be sufficient to finance the debt service costs over the next 20 years:
RESOLUTION 04-06-112
PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF
$5,355,000 GENERAL OBLIGATION STATE -AID STREET
BONDS, SERIES 2004E
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore
determined that it is necessary and expedient to issue $5,355,000 General Obligation State -Aid Street
Bonds, Series 2004E (the "Bonds"), to finance the construction of various state -aid street projects within
the City; and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota
("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations
by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision
2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Springsted to solicit proposals
for the competitive negotiated sale of the Bonds.
2. Meeting, Proposal Opening. This City Council shall meet at the time and place
specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed
proposals for, and awarding the sale of, the Bonds. The City Clerk or designee, shall open proposals at
the time and place specified in such Terms of Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation
thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved
and made a part hereof.
4. Official Statement. In connection with the sale, the City Clerk, Mayor and other
officers or employees of the City are hereby authorized to cooperate with Springsted and participate in
the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City
upon its completion.
TERMS OF PROPOSAL
$5,355,000
CITY OF MAPLEWOOD, MINNESOTA
GENERAL OBLIGATION STATE -AID STREET BONDS, SERIES 2004E
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Thursday, August 5, 2004, until 10:00 A.M., Central Time,
at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after
which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City
Council at 5:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of
sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract
between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is
submitted.
(a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to
Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to
the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price
and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted
Proposal.
OR
(b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARITY®.
For purposes of the electronic bidding process, the time as maintained by PARITY® shall constitute the
official time with respect to all Bids submitted to PARITY®. Each bidder shall be solely responsible for
making necessary arrangements to access PARITY® for purposes of submitting its electronic Bid in a
timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its
agents nor PARITY® shall have any duty or obligation to undertake registration to bid for any
prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and
neither the City, its agents nor PARITY® shall be responsible for a bidder's failure to register to bid or
for any failure in the proper operation of, or have any liability for any delays or interruptions of or any
damages caused by the services of PARITY®. The City is using the services of PARITY® solely as a
communication mechanism to conduct the electronic bidding for the Bonds, and PARITY®is not an
agent of the City.
If any provisions of this Terms of Proposal conflict with information provided by PARITY®, this Terms
of Proposal shall control. Further information about PARITY®, including any fee charged, may be
obtained from:
PARITY®, 40 West 23rd Street, 5th Floor, New York City, New York 10010, Customer Support,
(212) 404-8102.
DETAILS OF THE BONDS
The Bonds will be dated August 1, 2004, as the date of original issue, and will bear interest payable on
April 1 and October 1 of each year, commencing April 1, 2005. Interest will be computed on the basis
of a 360 -day year of twelve 30 -day months.
The Bonds will mature April 1 in the years and amounts as follows
2005
$270,000
2010
$270,000
2015
$270,000
2020
$265,000
2006
$270,000
2011
$270,000
2016
$265,000
2021
$265,000
2007
$270,000
2012
$270,000
2017
$265,000
2022
$265,000
2008
$270,000
2013
$270,000
2018
$265,000
2023
$265,000
2009
$270,000
2014
$270,000
2019
$265,000
2024
$265,000
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds
and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and must
conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of
redemption. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in
the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made
to the public. The Bonds will be issued in fully registered form and one Bond, representing the
aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede
& Co. as nominee of The Depository Trust Company ('DTC"), New York, New York, which will act as
securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal
amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books
and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its
nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of
DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners
by participants will be the responsibility of such participants and other nominees of beneficial owners.
The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC.
REGISTRAR
The City will name the registrar that shall be subject to applicable SEC regulations. The City will pay
for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on April 1, 2015, and on any day thereafter, to prepay Bonds due on or after April 1,
2016. Redemption may be in whole or in part and if in part at the option of the City and in such manner
as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will
notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the
amount of each participant's interest in such maturity to be redeemed and each participant will then
select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall
be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and credit
and power to levy direct general ad valorem taxes. In addition the City will pledge annual State -aid
allotments from the Minnesota Department of Transportation. The proceeds will be used to finance the
cost of constructing various State -aid street projects within the City.
TYPE OF PROPOSALS
Proposals shall be for not less than $5,290,740 and accrued interest on the total principal amount of the
Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified
or cashier's check or a Financial Surety Bond in the amount of $53,550, payable to the order of the City.
If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from
an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the
City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals.
The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such
Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then
that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or
cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M.,
Central Time, on the next business day following the award. If such Deposit is not received by that
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The
Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest
will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply
with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or
amended after the time set for receiving proposals unless the meeting of the City scheduled for award of
the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been
made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending
order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of
maturity. No conditional proposals will be accepted.
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest
cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with
customary practice, will be controlling.
The City will reserve the right to: (i) waive non -substantive informalities of any proposal or of matters
relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and
(iii) reject any proposal that the City determines to have failed to comply with the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at
the option of the underwriter, the purchase of any such insurance policy or the issuance of any such
commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs
of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser,
except that, if the City has requested and received a rating on the Bonds from a rating agency, the City
will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser
shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but
neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute
cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau
charge for the assignment of CUSIP identification numbers shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser through DTC in New York, New York. Delivery will be subj ect to receipt by the purchaser of
an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and
Minneapolis, Minnesota, and of customary closing papers, including a no -litigation certificate. On the
date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be
received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless
compliance with the terms of payment for the Bonds has been made impossible by action of the City, or
its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the
purchaser's non-compliance with said terms for payment.
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing
Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the
owners of the Bonds to provide certain financial and other information about the City and notices of
certain occurrences to information repositories as specified in and required by SEC Rule 15c2 -12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within
the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official
Statement or for any additional information prior to sale, any prospective purchaser is referred to the
Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul,
Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the maturity
dates, principal amounts and interest rates of the Bonds, together with any other information required by
law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is
defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate
submitting a proposal therefor, the City agrees that, no more than seven business days after the date of
such award, it shall provide without cost to the senior managing underwriter of the syndicate to which
the Bonds are awarded 215 copies of the Official Statement and the addendum or addenda described
above. The City designates the senior managing underwriter of the syndicate to which the Bonds are
awarded as its agent for purposes of distributing copies of the Final Official Statement to each
Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees
thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall
enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of
assuring the receipt by each such Participating Underwriter of the Final Official Statement.
Seconded by Councilmember Rossbach Ayes -All
Existing County Road D Improvements, Walter Street to T.H. 61, Project 04-06,
Resolution Accepting Report and Calling for Public Hearing
City Manager Fursman presented the report.
b. City Engineer AN presented specifics from the report.
Councilmember Monahan-Junek moved to adopt the following resolutions for the County Road
D Realignment (West), Walter Street to T.H. 61, City Project 02-08: Approving Plans and
Advertising for Bids and Ordering the Preparation of the Assessment Roll:
Seconded by Councilmember Koppen Ayes -All
4. County Road D Realignment (West), Walter Street to T.H. 61, Project 02-08, Resolutions
for:
a. Approving plans and Advertising for Bids
b. Ordering Preparation of Assessment Roll
City Manager Fursman presented the report.
b. City Engineer AN presented specifics from the report.
Councilmember Juenemann moved to table this item until the June 28, 2004 city council
meeting.
Seconded by Councilmember Koppen Ayes -All
Municipal State Aid Street System: Resolution Approving Authorizations to Advance
Municipal State Aid Street Funds
a. City Manager Fursman presented the report.
b. City Engineer AN presented specifics from the report.
Councilmember Juenemann moved to adopt the following resolution requesting an
advance encumbrance of up to $1,661,298 to the Maplewood Municipal State Aid
Account:
RESOLUTION 04-06-108
MUNICIPAL
STATE AID STREET FUNDS ADVANCE
WHEREAS, the Municipality of Maplewood is planning to implement Municipal State
Aid Street Projects in 2004 which will require State Aid funds in excess of those available in its
State Aid Construction Account, and
WHEREAS, said municipality is prepared to proceed with the construction of said
projects through the use of an advance from the Municipal State Aid Street Fund to supplement
the available funds in their State Aid Construction Account, and
WHEREAS, the advance is based on the following determination of estimated
expenditures:
Account Balance as of June 1, 2004 $7,513
Less estimated disbursements:
Project 138-105-01 $884,322
Project 138-010-011 $447,435
Project Finals $337,054
Total Estimated Disbursements $1,668,811
Advance Amount $1,661,298
WHEREAS, repayment of the funds so advanced will be made in accordance with the
provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500,
Subp. 10b, and
WHEREAS, the Municipality acknowledges advance funds are released on a first -come -
first -serve basis and this resolution does not guarantee the availability of funds.
NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and
is hereby requested to approve this advance for financing approved Municipal State Aid Street
Projects of the Municipality of Maplewood in an amount up to $1,676,324. I hereby authorize
repayments from subsequent accruals to the Municipal State Aid Street Construction Account of
said Municipality in accordance with the schedule herein indicated:
Repayment in 5 equal annual installments
Seconded by Councilmember Koppen Ayes -All
6. 800 MHz
City Council Meeting 06-14-04 37
a. City Manager Fursman presented the report.
Mayor Cardinal moved to participate in 800 MHz with Ramsey County and future
development and to hold a public hearing on the matter within 60 days.
Seconded by Councilmember Koppen Ayes -All
L. VISITOR PRESENTATIONS
Diana Longrie-Kline requested visitor presentations be moved to the beginning of the
agenda. She also thanked council for their attention on the Olivia Gardens project and
commented on the process of commission chair appointments.
M. COUNCIL PRESENTATIONS
1. Set Special Meeting-Fire/EMS Presentation -Monday, July 12, 2004 at 5:30 p.m.
2. NEST-Councilmember Rossbach discussed the future rate increases that are being
proposed by NEST.
Mayor Cardinal moved to support the NEST proposals.
Seconded by Councilmember Rossbach Ayes -All
3. Condemned Properties -City Attorney Kelly updated council on a condemned Maplewood
property.
4. Advisory Board Policy -This item will be on the June 28th City Council Meeting.
5. National Night Out-Councilmember Juenemann encouraged everyone to participate on
Tuesday August 3rd
6. Torch Run-Councilmember Juenemann announced that officer Joe Tran will be running
the torch run for Special Olympics from Moorhead to the Twin Cities.
7. Councilmember Rossbach was approached by members of the fireman's reserve fund and
asked him to consider attending their meeting.
N. ADMINISTRATIVE PRESENTATIONS
None
O. ADJOURNMENT
Councilmember Juenemann moved to adjourn the meeting at 10:31 p.m.
Seconded by Councilmember Rossbach Ayes -All
City Council Meeting 06-14-04 38
r HUC U
TOWN RY HOMES d,,6 /17
Minncsot.a Division
June 11, 1004
Mr. Tom Ekstrand
City of Maplewood -
1830 County Road B
Maplewood, MN 55-109
Re: Heritage Square II
Dear Mr. EkstrarA.
Town and Country Hoares; and -tire- Harrtforrt-Grocrtr; as the, master developer, request
the Preliminary Plat review for Heritage Square II be continued to the June 28 City
Council Meeting. Thi- will give us more time to respond to Planning Commission
and- staff comments to consider appropriate revisions.
Please contact either of us if you have questions,
Sincerely,
Ter Matufa
To n & Country Homes
Jack Brandt
Hartford Group
761.5 5inr.taiia i.ane., Suite 1.80 • Ldcn. Prairie, MN 55344
0521 944-3457 • Fax CCTM-944-3431 NWUti4lc:r Ciccnsc X137
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