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HomeMy WebLinkAbout06-14-2004A. B. C. a MINUTES MAPLEWOOD CITY COUNCIL 7:12 P.M. Monday, June 14, 2004 Council Chambers, City Hall Meeting No. 04-12 CALL TO ORDER A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:12 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE Mayor Cardinal recognized Matthew Hite, Delta Company with the National Guard Infantry who will be serving in Afghanistan for 18 months and is a recent Tartan High School graduate. ROLL CALL Robert Cardinal, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present Jackie Monahan-Junek, Councilmember Present Will Rossbach, Councilmember Present APPROVAL OF MINUTES 1. Minutes from the May 24, 2004 Council/Manager Workshop Councilmember Juenemann moved to approve the minutes from the May 24, 2004 City Council/Manager workshop as presented. Seconded by CouncilmemberMonahan-Junek Ayes -All 2. Minutes from the May 24, 2004 City Council Meeting Councilmember Juenemann moved to approve the minutes from the May 24, 2004 City Council Meeting as amended. Seconded by Councilmember Koppen Ayes -All E. APPROVAL OF AGENDA M1. Set Special Meeting M2. NEST M3. Status of a Property M4. Advisory Board Appointments M5. National Night Out M6. Special Announcement -Police Officer Councilmember Koppen moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes -All F. APPOINTMENTS/PRESENTATIONS Resolution of Appreciation Gordon "Gordy" Heininger — Human Relations Commission a. City Manager Fursman presented the report. b. Mayor Cardinal recognized Mr. Heininger's years of service on the Human Relations Committee. RESOLUTION OF APPRECIATION 04-06-113 Gordon "Gordy" Heininger Human Relations Commission WHEREAS, Gordon "Gordy " Heininger has been a member of the Maplewood Human Relations Commission since January, 1991 and has served faithfully in that capacity to the present time; and WHEREAS, the Human Relations Commission has appreciated his experience, insights and good judgment and WHEREAS, he has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, he has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, ITIS HEREBY RESOL VEDfor and on behalf of the City of Maplewood, Minnesota and its citizens that Gordon "Gordy" Heininger is hereby extended our heartfelt gratitude and appreciation for his dedicated service, and we wish him continued success in the future. 2. Environmental Advisory Committee Appointments a. City Manager Fursman presented the report. b. Assistant City Manager Coleman presented specifics from the report. Councilmember Juenemann moved to appoint the following members to serve on the Environmental Committee: 1. Jeff Connell -3 year term 2. Cammy Johnson -3 year term 3. Jason Bailey -3 year term 4. Gerald Moran -3 year term 5. Shelly McVicker-2 year term 6. Dale Trippler-2 year term City Council Meeting 06-14-04 G. 7. Hans Neve -2 year term Seconded by Councilmember Koppen CONSENT AGENDA 1. Approval of Claims ACCOUNTSPAYABLE: $ 3,000.00 Checks # 63913 dated 05/20/04 $ 221,251.59 Checks #63914 thru # 63972 dated 05/21/04 thru 05/25/04 $ 89,938.29 Disbursements via debits to checking account dated 05/14/04 thru 05/20/04 $ 359,096.96 Checks # 63973 thru # 64028 dated 6/1/04 $ 310,172.10 Disbursements via debits to checking account dated 5/21/04 thru 5/27/04 $ 363,010.33 Checks # 64029 thru # 64077 dated 6/08/04 $ 148,591.34 Disbursements via debits to checking account dated 5/28/04 thru 6/3/04 $ 1,495,060.61 Total Accounts Payable PAYROLL $ 406,331.27 Payroll Checks and Direct Deposits dated 05/21/04 $ 4,530.27 Payroll Deduction check # 97528 thru # 97530 dated 05/21/04 $ 413,992.98 Payroll Checks and Direct Deposits dated 6/4/04 $ 6,128.41 Payroll Deduction check # 97638 thru # 97642 dated 6/4/04 $ 830,982.93 Total Payroll City Council Meeting 06-14-04 Ayes -All 3 $ 2,326,043.54 GRAND TOTAL 2. Parade Permit - White Bear Avenue Business Association - Fee Waiver Approved the Miscellaneous Permit to conduct a parade for the White Bear Avenue Business Association and waive the fee. 3. Temporary Beer - Aldrich Arena - Rice Street Boxing & Fitness Association Approved the temporary 3.2% beer permit for the Rice Street Boxing and Fitness Association, 661 Western Avenue, St. Paul for Aldrich Arena, 1850 White Bear Avenue, on June 18, 2004 from 7:30 to approximately 11:30 p.m. 4. Resolution of Pay Ranges and Job Classifications for Temp/Seasonal & Casual Part-time Employees Approved the following resolution to replace the existing resolution establishing pay rates for temporary, seasonal, and casual part-time employees with only a couple changes from 2003: RESOLUTION 04-06-104 WHEREAS, according to the Minnesota Public Employees Labor Relations act, part- time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal and casual part-time (14 hours or fewer/wk) employees effective June 1, 2004, upon Council approval. Accountant $10.00-29.00 per hour Accounting Technician $9.00-22.00 per hour Administrative Assistant $9.00-20.00 per hour Background Investigator $25.00-35.00 per hour Building Inspector $14.00-35.00 per hour Building Attendant $6.00-12.00 per hour Clerk $6.50-11.00 per hour Clerk -Typist $8.50-15.00 per hour Customer Service Assistant $6.00-10.00 per hour CSO $8.00-16.00 per hour CSO/Paramedic $12.00-20.00 per hour Data Entry Operator $8.00-12.00 per hour Dispatcher $15.00-20.00 per hour Election Judge $6.50-12.00 per hour Election Precinct Chair $7.50-14.00 per hour Engineering Aide $7.00-11.00 per hour Engineering Technician $10.00-16.00 per hour Fire Department Custodian $575-690 per quarter City Council Meeting 06-14-04 4 Fire Inspector $9.00-15.00 per hour Intern $6.50-20.00 per hour IT Technician $15.00-20.00 per hour Laborer $6.50-12.00 per hour Lifeguard $6.00-14.00 per hour Receptionist $7.50-11.00 per hour Recreation Instructor/Leader $6.00-30.00 per hour Recreation Official $7.00-25.00 per hour Recreation Worker $6.00-18.00 per hour Secretary $9.00-18.00 per hour Theater Technician $20.00-30.00 per hour Vehicle Technician $9.00-15.00 per hour Video Coordinator* $11.00-19.00 per hour Video Technician* $10.00-18.00 per hour Water Safety Instructor (WSI) $7.50-14.00 per hour WSI & Head Lifeguard Differential $1.00 per hour (Lifeguards or WSIs working as Head Lifeguards; Lifeguards working as WSIs) *Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less. BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. Final Plat - Towns of New Century Third Addition (New Century Boulevard and Highwood Ave.) Approved the final plat for the Towns of New Century Third Addition date-stamped February 17, 2004. This approval is subject o the county recording the deeds, deed restrictions and covenants required by the city and the developer meeting all the conditions of the city engineer. 6. Copier Replacement -Main Copier in City Hall Approved the replacement of City Hall's current high volume copier with a new model from Metro Sales, Inc. and authorized a 3 year lease agreement. 7. Purchase of RecWare Software Approved the purchase of the RecWare Safari software package with the monies to be allocated from the data processing fund not to exceed $59,000. Purchase of Software Enterprise Agreement-I.T. Department Gave authority to the Finance Director to make the appropriate budget adjustments for purchase of a software Enterprise Agreement by moving the first year cost of $31,963.20 into fund 703- 118-000-4430. 9. Purchase of Snowplow and Wing City Council Meeting 06-14-04 Approved the purchase and contract with Ziegler Inc. under State Contract 432521 for the purchase of a Henke plow and wing attachment for $37,533.24. 10. Holloway Avenue, North St. Paul Road to McKnight Road -Resolution Accepting Road Turnback from Ramsey County Adopted the following resolution approving the jurisdictional transfer of Holloway Avenue (North St. Paul Road to Century Avenue) from Ramsey County to the Cities of North St. Paul and Maplewood: RESOLUTION 04-06-103 APPROVING JURISDICTIONAL TRANSFER OF COUNTY ROAD TO CITY WHEREAS, The 1991 Minnesota Legislature established a Ramsey County Local Government Services Study Commission to report on the advantages and disadvantages of sharing, cooperating, restructuring, or consolidating activities in areas of public service including public works; and WHEREAS, The consolidation plan provides for reclassification of roadways and corresponding changes in jurisdiction including the transfer of local and State Aid roadways between the County and municipalities; and WHEREAS, Holloway Avenue (County Road 119) from North St. Paul Road to Century Avenue, located in the City of Maplewood, is presently under the jurisdiction of Ramsey County as a County Road; and WHEREAS, This roadway has been determined to serve a local function only; and WHEREAS, Revocation of County Road status may be accomplished by resolution of the Ramsey County Board of Commissioners pursuant to Minnesota Statutes §163.11; and WHEREAS, The consolidation plan stipulates that Ramsey County shall improve the roadway to acceptable levels prior to transferring jurisdiction over roadway segments from Ramsey County to municipalities, and the Ramsey County Capital Improvement Program provides funding for these improvements; and WHEREAS, The City of Maplewood desires Ramsey County to mill and overlay Holloway Avenue from North St. Paul Road to Furness Street and from McKnight Road to Century Avenue, and to contribute financially to the reconstruction of Holloway Avenue from Furness Street to McKnight Road, and fund the improvement projects with up to $300,000 from Capital Improvement Funds for Ramsey County Roadway Consolidation; NOW, THEREFORE, BE IT RESOLVED, The Ramsey County Board of Commissioners hereby revokes County Road status of Holloway Avenue (County Road 119) from North St. Paul Road to Century Avenue; and transfers jurisdiction over this roadway to the City of Maplewood, effective after the Ramsey County Office of Budgeting and Accounting has encumbered the funds necessary to fund this recycle and overlay project, and after the County is in receipt of an adopted resolution from the City of Maplewood concurring with the County revoking the County Road status of Holloway Avenue from North St. Paul Road to Century Avenue; and BE IT FURTHER RESOLVED, That as just compensation for this jurisdiction transfer the County will mill and overlay Holloway Avenue from North St. Paul Road to Furness Street and from McKnight Road to Century Avenue, and contribute $56,000 towards the reconstruction of Holloway Avenue from Furness Street to McKnight Road, and fund the improvement projects at an estimated total cost of $300,000; and BE IT FURTHER RESOLVED, The Ramsey County Engineer is authorized within the limits of this resolution to take actions necessary to have the identified jurisdiction change executed. City Council Meeting 06-14-04 6 11. Hazelwood Street Improvement, Project 01 -16 -Resolution for Modification of Existing Construction Contract Adopted the following resolution for Change Order No. 1 in the amount of $27,565.15 with Park Construction for Hazelwood Street Improvements, Project 01-16: RESOLUTION 04-06-105 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 01-16, Hazelwood Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 01-16, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 in the amount of $27,565.15. The revised contract amount is $699,974.10 No revisions to the project budget are proposed at this time, as these changes fall within the original project budget. 12. Miscellaneous Permit —Farmer's Market -Maplewood Mall Approved the Miscellaneous Permit for Karl Oliver for the farmers market at Maplewood Mall. The market will run from 8:00 a.m. to 6:00 p.m. Friday through Sunday beginning June 18th through October 17, 2004. Mr. Oliver is anticipating approximately 30 to 50 vendors. Councilmember Juenemann moved to approve Consent Agenda Items 1, 2, 6, 7, 9, and 11. Seconded by Councilmember Koppen Ayes -All Councilmember Monahan-Junek moved to approve Consent Agenda Item 3. Seconded by Councilmember Koppen Ayes -All Councilmember Juenemann moved to approve Consent Agenda Item 4. Seconded by Councilmember Koppen Ayes -All Councilmember Juenemann moved to approve Consent Agenda Item 5. Seconded by Councilmember Koppen Ayes -All Councilmember Koppen moved to approve Consent Agenda Item 8. Seconded by Councilmember Rossbach Ayes -Mayor Cardinal, Councilmembers Koppen and Rossbach Nays-Councilmembers Juenemann and Monahan-Junek Councilmember Rossbach moved to approve Consent Agenda Item 10. City Council Meeting 06-14-04 Seconded by Councilmember Koppen Ayes -All Councilmember Koppen moved to approve Consent Agenda Item 12. Seconded by Councilmember Monahan-Junek Ayes -All H. PUBLIC HEARINGS 7:35 p.m. Evangelical Lutheran Good Samaritan Tax -Exempt Financing Request (550 Roselawn Avenue) City Manager Fursman presented the report. b. Associate Planner Roberts presented specifics from the report. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Greg Baumberger, Facility Administrator at Evangelical Lutheran Good Samaritan d. Mayor Cardinal closed the public hearing. Councilmember Juenemann moved to adopt the following tax-exempt financing resolution. This resolution is for Maplewood giving host approval for up to $2.1 million in tax-exempt revenue financing for the Evangelical Lutheran Good Samaritan Society for the Good Samaritan Center at 550 Roselawn Avenue: RESOLUTION NO. 04-06-106 RESOLUTION CONSENTING TO THE ISSUANCE OF REVENUE BONDS BY THE COLORADO HEALTH FACILITIES AUTHORITY ON BEHALF OF THE EVANGELICAL LUTHERAN GOOD SAMARITAN SOCIETY BE IT RESOLVED by the Maplewood City Council (the "City"), as follows: SECTION 1 Recitals 1.1 The Evangelical Lutheran Good Samaritan Society (the "Society") has advised this Council of its desire to (i) refinance the costs previously incurred in the connection with the acquisition, construction, improvement and equipping of 117 bed nursing care center, 23 bed sub -acute care center, (ii) fund a reserve fund and (iii) pay certain costs of issuing the bonds at the Maplewood Good Samaritan Center, located at 550 Roselawn Avenue in the City (the "Project"). 1.2 The Society has represented to the City that the Project will assist the Society in improving its facilities in the City, for the benefit of the residents of the City and surrounding area; that the issuance of tax-exempt revenue bonds is essential to the successful completion of the Project; and that the Colorado Health Facilities Authority has evidenced a willingness to issue tax-exempt revenue bonds and loan the proceeds thereof to the Society to finance the proposed Project. City Council Meeting 06-14-04 1.3 In order to facilitate the financing of the Proj ect by the Society, the City wants the Colorado Health Facilities Authority to issue its Health Facilities Revenue Bonds (The Evangelical Lutheran Good Samaritan Society Project) to finance the Project, among other things. 1.4 The city published a public hearing notice on May 26, 2004, in the Maplewood Review. Pursuant to such notice, the city held a public hearing before the City Council on the proposal of the Society to finance the Project through the issuance of revenue bonds by the Colorado Health Facilities Authority. The city allowed all those who desired to speak at the hearing to be heard, and in connection with which written comments were taken in advance. SECTION 2 Consent to Issuance 2.1 On the basis of the information given to the City to date, the City hereby consents to the issuance by the Colorado Health Facilities Authority of approximately $2,040,000 of its revenue bonds, and the loan of the proceeds thereof to the Society to finance the Project. The adoption of this resolution shall not be deemed, however, to establish a legal obligation on the part of the City, its Council or the Colorado Health Facilities Authority to issue or to cause the issuance of such bonds. The bonds, if issued by the Colorado Health Facilities Authority, shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the City or the Colorado Health Facilities Authority. The bonds shall be payable solely from said revenues and property of the Society specifically pledged to the payment thereof, and shall not constitute a debt or pecuniary liability of the City or the Colorado Health Facilities Authority within the meaning of any constitutional or statutory limitation. Seconded by Councilmember Koppen Ayes -All 2. 7:47 p.m. Rygwalski (2086 Edgerton Street) Land Use Plan Change — NC (Neighborhood Commercial) to R-2 (Double Dwelling) (4 votes) Zoning Map Change — NC (Neighborhood Commercial to R-2 (Double Dwellings) City Manager Fursman presented the report. b. Associate Planner Roberts presented specifics from the report. Commissioner Dierich presented the Planning Commission Report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Ronald Rygwalski, applicant Mayor Cardinal closed the public hearing. Councilmember Juenemann moved to adopt the following resolution approving a comprehensive land use plan for 2086 Edgerton Street from Neighborhood Commercial (NC) to Double Dwelling Residential (R-2) COMPREHENSIVE LAND USE PLAN CHANGE RESOLUTION 04-06-107 City Council Meeting 06-14-04 WHEREAS, the City of Maplewood proposes to change the city's land use plan from Neighborhood Commercial (NC) to Double Dwelling Residential (R-2) for a property located at 2086 Edgerton Street. WHEREAS, the legal description for the property located at 2086 Edgerton Street is Lot 12, Thiede's Edgerton Villas, Section 17, Township 29, Range 22. WHEREAS, the history of this change is as follows: On May 17, 2004, the planning commission discussed the land use plan changes and recommended that the city council approve the plan amendments. 2. On June 14, 2004, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described land use plan change because the proposal will meet the following city comprehensive plan goals and policies: Provide for orderly development. 2. Minimize conflicts between land uses. Protect neighborhoods from activities that produce excessive noise, dirt, odors or which generate heavy traffic. 4. Protect neighborhoods from encroachment or intrusion of incompatible land uses by adequate buffering and separation. Seconded by Councilmember Koppen Ayes -All Councilmember Juenemann moved to adopt the following resolution approving a zoning change for 2086 Edgerton Street from Neighborhood Commercial (NC) to Double Dwelling Residential R-2 ZONING MAP CHANGE RESOLUTION 04-06-118 WHEREAS, the City of Maplewood has proposed the following change to the City of Maplewood's zoning map: Neighborhood Commercial (NC) to Double Dwelling Residential (R-2). WHEREAS, the change is proposed for a property located at 2086 Edgerton Street. WHEREAS, the legal description for the property located at 2086 Edgerton Street is Lot 12, Thiede's Edgerton Villas, Section 17, Township 29, Range 22. WHEREAS, the history of this change is as follows: On May 17, 2004, the planning commission discussed the zoning map change and recommended that the city council approve the proposed zoning map change. City Council Meeting 06-14-04 10 2. On June 14, 2004, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described change in the zoning map for the following reasons: The proposed change is consistent with the spirit, purpose and intent of the zoning code. 2. The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. 5. The property has a motor vehicle repair garage and two single-family dwellings located on it. The proposed zoning change would make the two single-family houses on the property conforming and no longer nonconforming. Seconded by Councilmember Koppen Ayes -All 7:55 p.m. County Road D Realignment (East), T.H. 61 to Southlawn Drive, Project 02 -07 -Assessment Hearing and Resolution for Adoption of Assessment Roll City Manager Fursman presented the report. b. City Engineer AN presented specifics from the report. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Eric Palmer, 1645 East County Road D, Maplewood d. Mayor Cardinal closed the public hearing. Councilmember Juenemann moved to table the resolution for the adoption of the assessment roll for the County Road D Realignment (East) T.H. 61 to Southlawn Drive, Project 02-07. Seconded by Councilmember Koppen Ayes -All 4. 8:05 p.m. Trout Land (west of Highway 61 and new County Road D) Comprehensive Plan Changes City Council Meeting 06-14-04 11 a. Land Use Plan Changes — R-1 and M-1 to R -3(M) (4 votes) b. Collector Street Designation — County Road D (4 votes) Conditional Use Permit for Planned Unit Development Preliminary Plat a. City Manager Fursman presented the report. Councilmember Juenemann moved table this item to the July 12th City Council meeting per the request of the developer. Seconded by Councilmember Monahan-Junek Ayes -All 5. 8:07 p.m. Heritage Square Second Addition (Legacy Village — Kennard Street and Legacy Parkway) Planned Unit Development Revision Preliminary Plat Design Approval a. City Manager Fursman presented the report. b. Assistant City Manger Coleman presented specifics from the report. Councilmember Juenemann moved to table this item until the June 28th City Council Meeting. Seconded by Councilmember Koppen Ayes -All Due to public hearing schedule and published times Award of Bids was moved up on the agenda. L AWARD OF BIDS 1. Roof Replacement -Fire Stations 1 & 3 a. City Manager Fursman presented the report. b. Fire Chief Lukin presented specifics from the report. Councilmember Juenemann moved to accept the low bid from United Roofing of $82,775 for the re -roofing of Fire Stations 1 and 3. Seconded by Councilmember Monahan-Junek Ayes -All K. NEW BUSINESS 2. Electric Franchise Fee a. City Manager Fursman presented the report. b. Assistant Finance Director Bauman presented specifics from the report. Councilmember Juenemann moved to table this item until the July 12th City Council Meeting so City Council Meeting 06-14-04 12 staff can gather additional information for the Council including what other cities collect franrhiea face Seconded by Councilmember Monahan-Junek Ayes -All H. PUBLIC HEARINGS 6. 8:30 p.m. Olivia Gardens (2329 and 2335 Stillwater Road) Land Use Plan Change - R-1 (single dwellings) to R-2 (double dwellings) (4 votes) Zoning Map Change (R-1 to R-2) Conditional Use Permit for Planned Unit Development Preliminary Plat a. City Manager Fursman presented the report. b. Associate Planner Roberts presented specifics from the report. C. Commissioner Dierich presented the Planning Commission Report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Kelly Conlin, applicant Michael Green, 2321 Stillwater Road, Maplewood Julie LaFleur, 2322 Stillwater Road, Maplewood Kelly Conlin, second appearance Julie LaFleur, second appearance e. Mayor Cardinal closed the public hearing. A five-minute break was taken so that council could read an e-mail submitted by Ms. LaFleur. Kelly Colin, third appearance Councilmember Koppen moved to grant the applicant a thirty -day continuance for further consideration of design changes. Seconded by Councilmember Juenemann Ayes -All J. UNFINISHED BUSINESS None K. NEW BUSINESS 1. Preliminary Approval for Issuance of Bonds City Council Meeting 06-14-04 13 City Manager Fursman presented the report. b. Assistant Finance Director Bauman presented specifics from the report. Barry Fick, a representative from Briggs and Morgan provided further specifics. Councilmember Koppen moved to adopt the following resolution approving the improvement bonds totaling $13,010,000 which will finance eight projects that have special assessments that total at least 20% of the project costs. Annual tax levies of $236,707-$241,614 payable 2006- 2024 will be required to finance the unassessed project costs: RESOLUTION 04-06-109 PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $13,010,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2004B A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $13,010,000 General Obligation Improvement Bonds, Series 2004B (the 'Bonds"), to finance various improvement projects within the City; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposals. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering proposals for, and awarding the sale of, the Bonds, which proposals were submitted at the time and place specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. EXHIBIT A TERMS OF PROPOSAL City Council Meeting 06-14-04 14 $13,010,000 CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2004B (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Thursday, July 22, 2004. Consideration for award of the Bonds will be by the City Council at 5:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Electronic proposals only for the Bonds will be received on Grant Street Group's MuniAuction web site located at www.GrantStreet.com ("MuniAuction") between 9:45 AM and 10:00 AM Central Time, unless extended by the Two -Minute Rule as more fully described in "Extension Of The Auction" herein. The use of Grant Street Group's MuniAuction web site shall be at the risk of the bidder, and neither the City nor Springsted shall have any liability with respect thereto. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are adivsed that each electronic proposal shall be deemed to constitute a contract between the bidder and the City for the purchase of the Bonds. Registration and Admission to Proposal: To make a proposal, proposal makers must first visit the MuniAuction website where, if they have never registered with MuniAuction, they can register and then request admission to make a proposal on all of the Bonds. Proposal makers will be notified prior to the scheduled proposal making time of their eligibility to make a proposal. Only NASD registered broker-dealers and dealer banks with DTC clearing arrangements will be eligible to make a proposal. Rules of MuniAuction: The "Rules of MuniAuction" can be viewed on MuniAuction and are incorporated herein by reference. Proposal makers must comply with the Rules of MuniAuction in addition to the requirements of this Terms of Bond Sale. Proposal Details: All proposals must be submitted on the MuniAuction website at "www.MuniAuction.com." No telephone, telefax, telegraph or personal delivery proposals will be accepted. Proposal makers are permitted to submit proposals for the Bonds only in the All -or -None ("AON") auction during the auction. Proposal makers may change and submit proposals as many times as they wish during the auction; provided, however, each and any proposal submitted subsequent to a proposal maker's initial proposal must result in a lower true interest cost ("TIC"). In the event that the revised proposal does not produce a lower TIC, the initial proposal will remain valid. During the making of a proposal, no proposal maker will see any other proposal maker's proposal, but each proposal maker will see whether their proposal is a leading proposal relative to other proposals. On the auction page, proposal makers will be able to see whether any proposal has been submitted. Extension of the Auction: If any proposal becomes a leading proposal two minutes prior to the scheduled end of the auction, the time period for submission of proposals will be automatically extended by two (2) minutes from the time such new leading proposal was received by MuniAuction (the "Two -Minute Rule"). The Two -Minute Rule will remain in effect as long as proposals received by MuniAuction meet the requirements of the Two -Minute Rule described above. City Council Meeting 06-14-04 15 Verification: Proposal makers should verify the accuracy of their final proposals and compare them to the winning proposals reported on the MuniAuction Observation Page immediately after the auction. DETAILS OF THE BONDS The Bonds will be dated August 1, 2004, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2005. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature August 1 in the years and amounts as follows: 2005 $1,000,00 2006 $ 835,000 2007 $ 825,000 2008 $ 810,000 2009 $ 800,000 2010 $795,000 2011 $790,000 2012 $785,000 2013 $785,000 2014 $785,000 2015 $785,000 2016 $785,000 2017 $790,000 2018 $795,000 2019 $665,000 2020 $180,000 2021 $185,000 2022 $195,000 2023 $205,000 2024 $215,000 City Council Meeting 06-14-04 16 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar that shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on August 1, 2015, and on any day thereafter, to prepay Bonds due on or after August 1, 2016. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City will pledge special assessments against benefited properties. The proceeds will be used to finance various improvement projects within the City. TYPE OF PROPOSALS Proposals shall be for not less than $12,879,900 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $130,100, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening City Council Meeting 06-14-04 of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non -substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subj ect to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no -litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2 -12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 250 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Seconded by Councilmember Rossbach Ayes -All Councilmember Koppen moved to adopt the following resolution approving the tax abatement bonds totaling $5,025,000 which will finance the Legacy Village and Hazelwood Redevelopment projects. The Legacy Village project includes $2,888,000 to acquire land in conjunction with the Hartford Company development, $450,000 for a city sculpture park and $150,000 for a city tot lot park. The first tax levy on this bond issue will be delayed until 2005 payable 2006 to allow time for some of the new construction to be added to the city's tax base Annual tax levies of $47,140-$581,312 payable 26- 2020 will be required to financed the debt service costs: RESOLUTION 04-06-110 PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $5,025,000 GENERAL OBLIGATION TAX ABATEMENT BONDS, SERIES 2004C A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $5,025,000 General Obligation Tax Abatement Bonds, Series 2004C (the "Bonds"), to finance the acquisition of land; right of way; street, utility and drainage improvements; and park improvement projects within the City; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting, Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The City Clerk or designee, shall open proposals at the time and place specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. .4. 1: TERMS OF PROPOSAL $5,025,000 CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION TAX ABATEMENT BONDS, SERIES 2004C (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Thursday, August 5, 2004, until 10:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 5:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. (a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted Proposal. OR (b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARITY®. For purposes of the electronic bidding process, the time as maintained by PARITY® shall constitute the official time with respect to all Bids submitted to PARITY®. Each bidder shall be solely responsible for making necessary arrangements to access PARITY® for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents nor PARITY® shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY® shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY®. The City is using the services of PARITY® solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY®is not an agent of the City. If any provisions of this Terms of Proposal conflict with information provided by PARITY®, this Terms of Proposal shall control. Further information about PARITY®, including any fee charged, may be obtained from: PARITY®, 40 West 23rd Street, 5th Floor, New York City, New York 10010, Customer Support, (212) 404-8102. DETAILS OF THE BONDS The Bonds will be dated August 1, 2004, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2005. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature August 1 in the years and amounts as follows: 2007 $50,000 2008 $150,000 2009 $285,000 2010 $290,000 2011 $350,000 2012 $365,000 2013 $380,000 2014 $395,000 2015 $410,000 2016 $430,000 2017 $445,000 2018 $470,000 2019 $490,000 2020 $515,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar that shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on August 1, 2015, and on any day thereafter, to prepay Bonds due on or after August 1, 2016. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge available tax abatement revenue. The proceeds will be used to finance the acquisition of land; right of way; street, utility and drainage improvements; and park improvements within the City. TYPE OF PROPOSALS Proposals shall be for not less than $4,964,700 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $50,250, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non -substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subj ect to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no -litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2 -12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 200 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Seconded by Councilmember Rossbach Ayes -All Councilmember Koppen moved to adopt the following resolution approvingthe he Capital Improvement Plan Bonds totaling $700,00 which will finance part of the costs for the Public Works building addition project. Annual tax levies of $52,138-$56,785 payable 2005-2024 will be required to finance the debt service costs: RESOLUTION 04-06-111 PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $700,000 GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS, SERIES 2004D A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $700,000 General Obligation Capital Improvement Plan Bonds, Series 2004D (the "Bonds"), to finance an addition to the City's public works building; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting, Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The City Clerk or designee, shall open proposals at the time and place specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. Seconded by Councilmember Rossbach Ayes -All EXHIBIT A TERMS OF PROPOSAL $700,000 CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS, SERIES 2004D (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Thursday, August 5, 2004, until 10:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 5:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. (a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted Proposal. OR (b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARITY®. For purposes of the electronic bidding process, the time as maintained by PARITY® shall constitute the official time with respect to all Bids submitted to PARITY®. Each bidder shall be solely responsible for making necessary arrangements to access PARITY® for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents nor PARITY® shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY® shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY®. The City is using the services of PARITY® solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY®is not an agent of the City. If any provisions of this Terms of Proposal conflict with information provided by PARITY®, this Terms of Proposal shall control. Further information about PARITY®, including any fee charged, may be obtained from: PARITY®, 40 West 23rd Street, 5th Floor, New York City, New York 10010, Customer Support, (212) 404-8102. DETAILS OF THE BONDS The Bonds will be dated August 1, 2004, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2005. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature August 1 in the years and amounts as follows: 2005 $25,000 2007 $25,000 2009 $25,000 2011 $30,000 2006 $25,000 2008 $25,000 2010 $30,000 2012 $30,000 2013 $30,000 2016 $35,000 2019 $40,000 2022 $45,000 2014 $35,000 2017 $35,000 2020 $45,000 2023 $50,000 2015 $35,000 2018 $40,000 2021 $45,000 2024 $50,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar that shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on August 1, 2015, and on any day thereafter, to prepay Bonds due on or after August 1, 2016. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. The proceeds will be used to finance an addition to the City's public works building. TYPE OF PROPOSALS Proposals shall be for not less than $687,400 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $7,000, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non -substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subj ect to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no -litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2 -12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 50 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Councilmember Koppen moved to adopt the following resolution approving the State Aid Street Bonds totaling $5,355,000 which will finance three projects. The Bonds need to be issued to finance construction costs that will be incurred prior to receipt of state aid. No tax levies are required for these bonds as annual state street aid will be sufficient to finance the debt service costs over the next 20 years: RESOLUTION 04-06-112 PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $5,355,000 GENERAL OBLIGATION STATE -AID STREET BONDS, SERIES 2004E A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $5,355,000 General Obligation State -Aid Street Bonds, Series 2004E (the "Bonds"), to finance the construction of various state -aid street projects within the City; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting, Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The City Clerk or designee, shall open proposals at the time and place specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. TERMS OF PROPOSAL $5,355,000 CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION STATE -AID STREET BONDS, SERIES 2004E (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Thursday, August 5, 2004, until 10:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 5:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. (a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted Proposal. OR (b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARITY®. For purposes of the electronic bidding process, the time as maintained by PARITY® shall constitute the official time with respect to all Bids submitted to PARITY®. Each bidder shall be solely responsible for making necessary arrangements to access PARITY® for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents nor PARITY® shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY® shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY®. The City is using the services of PARITY® solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY®is not an agent of the City. If any provisions of this Terms of Proposal conflict with information provided by PARITY®, this Terms of Proposal shall control. Further information about PARITY®, including any fee charged, may be obtained from: PARITY®, 40 West 23rd Street, 5th Floor, New York City, New York 10010, Customer Support, (212) 404-8102. DETAILS OF THE BONDS The Bonds will be dated August 1, 2004, as the date of original issue, and will bear interest payable on April 1 and October 1 of each year, commencing April 1, 2005. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature April 1 in the years and amounts as follows 2005 $270,000 2010 $270,000 2015 $270,000 2020 $265,000 2006 $270,000 2011 $270,000 2016 $265,000 2021 $265,000 2007 $270,000 2012 $270,000 2017 $265,000 2022 $265,000 2008 $270,000 2013 $270,000 2018 $265,000 2023 $265,000 2009 $270,000 2014 $270,000 2019 $265,000 2024 $265,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ('DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar that shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on April 1, 2015, and on any day thereafter, to prepay Bonds due on or after April 1, 2016. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge annual State -aid allotments from the Minnesota Department of Transportation. The proceeds will be used to finance the cost of constructing various State -aid street projects within the City. TYPE OF PROPOSALS Proposals shall be for not less than $5,290,740 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $53,550, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non -substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subj ect to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no -litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2 -12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 215 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Seconded by Councilmember Rossbach Ayes -All Existing County Road D Improvements, Walter Street to T.H. 61, Project 04-06, Resolution Accepting Report and Calling for Public Hearing City Manager Fursman presented the report. b. City Engineer AN presented specifics from the report. Councilmember Monahan-Junek moved to adopt the following resolutions for the County Road D Realignment (West), Walter Street to T.H. 61, City Project 02-08: Approving Plans and Advertising for Bids and Ordering the Preparation of the Assessment Roll: Seconded by Councilmember Koppen Ayes -All 4. County Road D Realignment (West), Walter Street to T.H. 61, Project 02-08, Resolutions for: a. Approving plans and Advertising for Bids b. Ordering Preparation of Assessment Roll City Manager Fursman presented the report. b. City Engineer AN presented specifics from the report. Councilmember Juenemann moved to table this item until the June 28, 2004 city council meeting. Seconded by Councilmember Koppen Ayes -All Municipal State Aid Street System: Resolution Approving Authorizations to Advance Municipal State Aid Street Funds a. City Manager Fursman presented the report. b. City Engineer AN presented specifics from the report. Councilmember Juenemann moved to adopt the following resolution requesting an advance encumbrance of up to $1,661,298 to the Maplewood Municipal State Aid Account: RESOLUTION 04-06-108 MUNICIPAL STATE AID STREET FUNDS ADVANCE WHEREAS, the Municipality of Maplewood is planning to implement Municipal State Aid Street Projects in 2004 which will require State Aid funds in excess of those available in its State Aid Construction Account, and WHEREAS, said municipality is prepared to proceed with the construction of said projects through the use of an advance from the Municipal State Aid Street Fund to supplement the available funds in their State Aid Construction Account, and WHEREAS, the advance is based on the following determination of estimated expenditures: Account Balance as of June 1, 2004 $7,513 Less estimated disbursements: Project 138-105-01 $884,322 Project 138-010-011 $447,435 Project Finals $337,054 Total Estimated Disbursements $1,668,811 Advance Amount $1,661,298 WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500, Subp. 10b, and WHEREAS, the Municipality acknowledges advance funds are released on a first -come - first -serve basis and this resolution does not guarantee the availability of funds. NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved Municipal State Aid Street Projects of the Municipality of Maplewood in an amount up to $1,676,324. I hereby authorize repayments from subsequent accruals to the Municipal State Aid Street Construction Account of said Municipality in accordance with the schedule herein indicated: Repayment in 5 equal annual installments Seconded by Councilmember Koppen Ayes -All 6. 800 MHz City Council Meeting 06-14-04 37 a. City Manager Fursman presented the report. Mayor Cardinal moved to participate in 800 MHz with Ramsey County and future development and to hold a public hearing on the matter within 60 days. Seconded by Councilmember Koppen Ayes -All L. VISITOR PRESENTATIONS Diana Longrie-Kline requested visitor presentations be moved to the beginning of the agenda. She also thanked council for their attention on the Olivia Gardens project and commented on the process of commission chair appointments. M. COUNCIL PRESENTATIONS 1. Set Special Meeting-Fire/EMS Presentation -Monday, July 12, 2004 at 5:30 p.m. 2. NEST-Councilmember Rossbach discussed the future rate increases that are being proposed by NEST. Mayor Cardinal moved to support the NEST proposals. Seconded by Councilmember Rossbach Ayes -All 3. Condemned Properties -City Attorney Kelly updated council on a condemned Maplewood property. 4. Advisory Board Policy -This item will be on the June 28th City Council Meeting. 5. National Night Out-Councilmember Juenemann encouraged everyone to participate on Tuesday August 3rd 6. Torch Run-Councilmember Juenemann announced that officer Joe Tran will be running the torch run for Special Olympics from Moorhead to the Twin Cities. 7. Councilmember Rossbach was approached by members of the fireman's reserve fund and asked him to consider attending their meeting. N. ADMINISTRATIVE PRESENTATIONS None O. ADJOURNMENT Councilmember Juenemann moved to adjourn the meeting at 10:31 p.m. Seconded by Councilmember Rossbach Ayes -All City Council Meeting 06-14-04 38 r HUC U TOWN RY HOMES d,,6 /17 Minncsot.a Division June 11, 1004 Mr. Tom Ekstrand City of Maplewood - 1830 County Road B Maplewood, MN 55-109 Re: Heritage Square II Dear Mr. EkstrarA. Town and Country Hoares; and -tire- Harrtforrt-Grocrtr; as the, master developer, request the Preliminary Plat review for Heritage Square II be continued to the June 28 City Council Meeting. Thi- will give us more time to respond to Planning Commission and- staff comments to consider appropriate revisions. Please contact either of us if you have questions, Sincerely, Ter Matufa To n & Country Homes Jack Brandt Hartford Group 761.5 5inr.taiia i.ane., Suite 1.80 • Ldcn. 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O O d' t O N M 00 d M Co O r• M 0 00 0 w N r• M 0 M M r O N It Cn M O O- It (O cn O r 00 It N O Cl) 69 r 69 (A N r N LO Cl) N N 69 Cl) 00 Cl) M (0 O lfl 69 69 V) 69 69 69 r69 6L9 69 69 69 69 N 64 0 0 0 0 0 0 0 0 0 O O M CO C` O N N Ci O O O O O O r O O N T =I- 0) (3) N CO Nt 00 r = ULC) M r r- O co co C!') cu O (0 00 0) r- M r N fl O N M O 669 �� O (On 0) O � 69 U O 64 69 O 69 69 69. O - L C4 LO CV 00 �? 00 O r LO 60 Q U ¢ 6% 0 0 0 -0-0 0 0 r rn (o 114: � O to O O O Cn 0 O r 00 Cl) O c O U N O M r c macu (Oo Ln E r CO (0 u) (C j(D 0 O O I N �`. w U 0 - E 0 cq O 0U NNr ti O cc Lo Lo (0 ' 69 69 UN �' O � 619,r U �r 69 ca Q 69 Y O CO ' \ -CT) U CII .� J N m m r- CO to M O M r- N�r-- It N N r r M 0 M M T- r r N C- M M M 00 M Co CO r 00. O O d' t O N M 00 d M Co O r• M 0 00 0 w N r• M 0 M M r O N It Cn M O O- It (O cn O r 00 It N O Cl) 69 r 69 (A N r N LO Cl) N N 69 Cl) 00 Cl) M (0 O lfl 69 69 V) 69 69 69 r69 6L9 69 69 69 69 N 64 0 0 0 0 0 0 0 0 0 O O M CO C` O N N Ci O O O O O O r O O N T =I- 0) (3) N CO Nt 00 r = ULC) M r r- O co co C!') cu O (0 00 0) r- M r N fl O N M O 669 �� O (On 0) O � 69 U O 64 69 O 69 69 69. 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