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HomeMy WebLinkAbout02-09-2004A. B. N W E. F. MINUTES MAPLEWOOD CITY COUNCIL 7:07 P.M., Monday, February 9, 2004 Council Chambers, Municipal Building Meeting No. 04-03 CALL TO ORDER: A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:07 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE ROLL CALL Robert Cardinal, Mayor Present Marvin Koppen, Councilmember Present Kathleen Juenemann, Councilmember Present Jackie Monahan-Junek, Councilmember Present Will Rossbach, Councilmember Present APPROVAL OF MINUTES 1. Minutes from City Council Meeting, January 22, 2004 Councilmember Juenemann moved to approve the City Council Minutes of January 22, 2004 as amended. Seconded by Councilmember Koppen Ayes -All APPROVAL OF AGENDA F2. Chief Thomalla M1. Ramsey County M2. Maplewood City News M3. NEST Councilmember Monahan-Junek moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes -All APPOINTMENTS/PRE SENTATIONS 1. Resolution of Appreciation -Will Rossbach and Jackie Monahan-Junek a. City Manager Fursman presented the report. b. Assistant City Manager Coleman presented specifics from the report. Councilmember Koppen moved to adopt the following resolutions for Will Rossbach and Jackie Monahan-Junek in appreciation for their service on the Planning Commission: City Council Meeting 02-09-04 JOINT RESOLUTION OFAPPRECIATION 04-02-017 WHEREAS, William Rossbach has been a member of the Maplewood Planning Commission since October 10, 1989 and has served faithfully in that capacity to the present time; and WHEREAS, the Planning Commission has appreciated his experience, insights and good judgment and WHEREAS, he has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, he has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, ITIS HEREBY RESOL VEDfor and on behalf of the City of Maplewood, Minnesota and its citizens that William Rossbach is hereby extended our heartfelt gratitude and appreciation for his dedicated service, and we wish him continued success in the future. JOINT RESOLUTION OF APPRECIATION 04-02-018 WHEREAS, Jackie Monahan-Junek has been a member of the Maplewood Planning Commission since March 11, 2002 and has served faithfully in that capacity to the present time; and WHEREAS, the Planning Commission has appreciated her experience, insights and good judgment and WHEREAS, she has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, she has shown sincere dedication to her duties and has consistently contributed her leadership, time and effort for the benefit of the City. NOW, THEREFORE, ITIS HEREBY RESOL VEDfor and on behalf of the City of Maplewood, Minnesota and its citizens, that Jackie Monahan Junek is hereby extended our heartfelt gratitude and appreciation for her dedicated service, and we wish her continued success in the future. Seconded by Councilmember Juenemann Ayes -Mayor Cardinal, Councilmembers Koppen and Juenemann Abstain-Councilmembers Monahan- Junek and Rossbach 2. Officer Paul Bartz—Meritorious Service Award b. City Manager Fursman presented the report. b. Chief Thomalla presented specifics from the report. Councilmember Koppen moved to approve issuing a Meritorious Service Award to Officer Paul Bartz in recognition of his outstanding work during the past year as a City of Maplewood Police Officer. City Council Meeting 02-09-04 G. CONSENT AGENDA 1. Approval of Claims ACCOUNTS PAYABLE: $ 240,434.02 Checks # 62975 thru # 63021 dated 1/27/04 $ 298,831.94 Disbursements via debits to checking account dated 1/16/04 thru 1/22/04 $ 9,500.00 Checks # 63022 thru # 63023 dated 1/28/04 thru 1/29/04 $ 1,657,619.31 Checks # 63024 thru # 63098 dated 1/30/04 thru 2/03/04 $ 100,925.91 Disbursements via debits to checking account dated 1/21/04 thru 1/29/04 $ 2,307,311.18 Total Accounts Payable PAYROLL $ 482,449.93 Payroll Checks and Direct Deposits dated 1/30/04 $ 1,228.15 Payroll Deduction check # 96469 thru # 96470 dated 1/30/04 $ 483,678.08 Total Payroll $ 2,790,989.26 GRAND TOTAL 2. Carry Over of 2003 Appropriations to 2004 Approved the carry over from one year to the next of unspent monies for specific purposes, this involves reductions in the 2003 Budget and corresponding increases in the 2004 budget. 3. Presentation of the Blessed Virgin Mary Church Temporary Liquor License Approved the temporary liquor license by Stephen Klein, on behalf of the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street for the annual Valentine program that will take place form 6:00 p.m. until midnight. City Council Meeting 02-09-04 3 4. 2003 Community Design Review Board Annual Report Accepted the 2003 Community Review Board Annual Report 5. Heritage Square Final Plat (Kennard Street and Legacy Parkway) Approved the Heritage Square Final plat. 6. Conditional Use Permit Review Comfort Bus Company (1870 Rice Street) Approved to review the conditional use permit for the bus -maintenance and repair garage for Comfort Bus Company at 1870 Rice Street again in one year. 7. Conditional Use Permit Review Carriage Homes of Maple Hills (Maple Hills Drive) Approved to review that conditional use permit for the planned unit development (PUD) for the Carriage Homes of Maple Hills again in one year or sooner if the owner proposes a major change to the site. Councilmember Koppen moved to approve consent agenda items 1-3 and 5-7 as presented. Seconded by Mayor Cardinal Ayes -All Councilmember Juenemann moved to approve the consent agenda item 4 as presented. Seconded by Councilmember Koppen Ayes -All H. PUBLIC HEARINGS 7:10 p.m. Ohlson Landscaping -1949 Atlantic Street Lot Division Conditional Use Permit for Outdoor Storage Conditional Use Permit for Metal Building Conditional Use Permit for exterior storage within the Business Commercial Zoning District Design Approval a. City Manager Fursman presented the staff report. b. Associate Planner Finwall presented specifics from the report. C. Commissioner Desai presented the Planning Commission Report. d. Boardmember Ledvina presented the Community Design Review Board Report. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Stephanie Jacques, the applicant, 1706 Barclay Street, Maplewood City Council Meeting 02-09-04 f. Mayor Cardinal closed the public hearing. Councilmember Rossbach moved to approve the lot division request to subdivide the property at 1949 Atlantic Street into two lots based on the following conditions: a. Provide a certified land survey showing the existing and proposed property lines and proposed building and parking lot. b. Deeds describing the two new legal descriptions, which must be stamped by the city. Ramsey County requires the city acknowledgment of approval to record the deeds. City code requires that the deeds be recorded with Ramsey County within one year of the date of lot division approval (February 9, 2005) or the lot division becomes null and void. C. There are pending assessments on this property. In order for the city to approve the lot division the applicants must submit confirmation that the payment of assessments are resolved between the two property owners to the satisfaction of the city engineer. Seconded by Councilmember Juenemann Ayes -All Councilmember Rossbach moved to adopt the following resolution approving a conditional use permit for Thor and Jenny Oehrlein for exterior storage within the Business Commercial (VC) zoning district in order to store lawn are maintenance vehicles on Parcel A (north barcel)at 1949 Atlantic Street: CONDITIONAL USE PERMIT RESOLUTION 04-02-019 WHEREAS, Thor and Jenny Oehrlein applied for a conditional use permit for exterior storage within the business commercial zoning district for their property maintenance business; WHEREAS, this permit applies to property located at 1949 Atlantic Street, Maplewood, Minnesota. The legal description is: The northerly '/z of the following lot: Vacated alley adjacent and accruing and except the South 10 feet, the East 8.57 feet of Lot 14; also, the East 8.57 feet of Lots 11 through 13; also Lot 6, except the South 10 feet of that part West of the East 103.57 feet of said Lot 6; and all of Lots 7 through 10, all in Block 3, Lincoln Park, Ramsey County, Minnesota. WHEREAS, the Ramsey County Property Identification Number for this property is 16-29-22-14-0089; WHEREAS, the history of this conditional use permit is as follows: On January 20, 2004, the planning commission recommended that the city council approve the conditional use permit. 2. On February 9, 2004, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to City Council Meeting 02-09-04 speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above- described conditional use permit based on the building and site plans. The city approved this permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval of the conditional use permit is subject to the following conditions: Exterior storage is limited to vehicles associated with a property maintenance business. All vehicles must be licensed and operable. No landscape material can be stored on the property, including but not limited to, lawn clippings, landscape rock, etc. 2. A 6 -foot -high, solid wood, screening fence must be installed and maintained on the north property line. There shall be no noise -making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by city code. 4. The city council must approve a revision to this permit if the owner wants to put a permanent building on the site. The city council shall review this permit in one year. City Council Meeting 02-09-04 Seconded by Councilmember Koppen Ayes -All Councilmember Rossbach moved to adopt the following resolution approving Erik Ohlson and Stephanie Jacques request for a conditional use permit to construct a 3,264 - square -foot metal building within the Business Commercial (BC) zoning district on Parcel B (south parcel) at 1949 Atlantic Street: CONDITIONAL USE PERMIT RESOLUTION 04-02-020 WHEREAS, Erik Ohlson and Stephanie Jacques applied for a conditional use permit for the construction of a metal storage building that is 3,264 square feet in area and 25 feet in height within the Business Commercial zoning district; WHEREAS, this permit applies to property located at 1949 Atlantic Street, Maplewood, Minnesota. The legal description is: The southerly '/z of the following lot: Vacated alley adjacent and accruing and except the South 10 feet, the East 8.57 feet of Lot 14; also, the East 8.57 feet of Lots 11 through 13; also Lot 6, except the South 10 feet of that part West of the East 103.57 feet of said Lot 6; and all of Lots 7 through 10, all in Block 3, Lincoln Park, Ramsey County, Minnesota. WHEREAS, the Ramsey County Property Identification Number for this property is 16-29-22-14-0089; WHEREAS, the history of this conditional use permit is as follows: On January 20, 2004, the planning commission recommended that the city council approve the conditional use permit. 2. On February 9, 2004, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above- described conditional use permit based on the building and site plans. The city approved this permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, City Council Meeting 02-09-04 fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval of the conditional use permit is subject to the following conditions: All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of city council approval or the permit shall become null and void. The conditional use permit shall be reviewed by the city council in one year. Seconded by Councilmember Koppen Ayes -All Councilmember Rossbach moved to adopt the following resolution approving Erik Ohlson and Stephanie Jacques request for a conditional use permit for exterior storage on Parcel B (south barcel) at 1849 Atlantic Street: CONDITIONAL USE PERMIT RESOLUTION 04-02-021 WHEREAS, Erik Ohlson and Stephanie Jacques applied for a conditional use permit for exterior storage within the business commercial zoning district for their landscape business; WHEREAS, this permit applies to property located at 1949 Atlantic Street, Maplewood, Minnesota. The legal description is: The southerly '/z of the following lot: Vacated alley adjacent and accruing and except the South 10 feet, the East 8.57 feet of Lot 14; also, the East 8.57 feet of Lots 11 through 13; also Lot 6, except the South 10 feet of that part West of the East 103.57 feet of said Lot 6; and all of Lots 7 through 10, all in Block 3, Lincoln Park, Ramsey County, Minnesota. WHEREAS, the Ramsey County Property Identification Number for this property is 16-29-22-14-0089; WHEREAS, the history of this conditional use permit is as follows: City Council Meeting 02-09-04 On January 20, 2004, the planning commission recommended that the city council approve the conditional use permit. 2. On February 9, 2004, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above- described conditional use permit based on the building and site plans. The city approved this permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval of the conditional use permit is subject to the following conditions: Exterior storage is limited to four landscape bins (8 feet wide x 8 feet deep x 6 feet high in size). Storage within the bins is limited to landscape goods or materials such as rock, mulch, sand, woodchips, etc. 2. The four landscape bins must be placed on the southeast side of the lot and must be screened from Atlantic Street with landscaping. City Council Meeting 02-09-04 There shall be no noise -making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by code. 4. The conditional use permit shall be reviewed by the city council in one year. Seconded by Councilmember Juenemann Ayes -All Councilmember Rossbach moved to approve the plans (grading, utility, and landscape plans date-stamped November 18, 2003) FOR A 3,264 SQUARE FOOT METAL BUILDING AT 1949 Atlantic Street with following conditions: a. Repeat this review in two years if the city has not issued a building permit for this proj ect. b. Provide the following for city staff approval before the city issues a grading or building permit: 1) A revised grading and drainage plan that addresses all engineering conditions as outlined in the January 5, 2004, engineering review and includes that the entire parking lot and driveway be paved. This plan must be approved by the city engineer prior to issuance of a grading permit. 2) A revised utility plan, subject to the city engineer's approval. The applicants must sign a developer's agreement with the City of Maplewood to ensure proper extension of city sewer and water to the site. 3) A revised site plan showing the following: a) The parking lot layout including the location of at least four striped parking spaces, with one of those spaces handicap accessible as required by the Americans with Disabilities Act. b) The driveway with a width of at least 20 feet is paved between the street and the parking lot. Any gate along this driveway must also open to a 20 -foot width. C) The location of four landscape bins a maximum size of 8 feet wide x 8 feet deep x 6 feet high. 4) Revised elevations showing one exterior faucet located on the building, the proposed landscape bins to be constructed of concrete block, painted to match the building, and the southern chain-link fence with beige colored slats to match the building which creates an 80 percent opaque screen. 5) Building samples of metal panels, standing seam roof, trim, doors, wainscot, and fence slats. 6) A revised landscape plan that shows the following: City Council Meeting 02-09-04 10 a) Replacement of gravel on the north side of the building with grass or native plantings. b) Replacement of gravel on the west and south side of the building with landscaping rock three feet out from the building and sod used to cover the remaining ground. C) An infiltration basin/rainwater garden planting plan showing an adequate number of native plantings to address infiltration needs as required by the city's engineering department. 7) The requirement for underground irrigation is waived if the applicants sign an agreement with the City of Maplewood stating that the owners will hand -water all landscaping, and any required landscape material that dies will be replaced. 8) A revised photometric plan showing the freestanding lights not to exceed 25 feet in height, including the base, and the light illumination from any outdoor light not to exceed .4 foot candles at all property lines. 9) If trash is to be stored outside of the building, plans for a trash-dumpster enclosure is required. The enclosure must have gates that are 100 percent opaque, and the materials and colors of the enclosure shall be compatible with those of the metal building. 10) A letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. C. Install all required exterior improvements including paving and striping the parking lot, installation of landscaping, installation of beige fence slats, installation of outdoor lighting, etc., before occupying the building. d. If any required work is not done, the city may allow temporary occupancy if: 1) The city determines that the work is not essential to the public health, safety or welfare. 2) The above -required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. e. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Koppen Ayes -All 2. 7:45 p.m. Public Meeting for Annual NPDES Report a. City Manager Fursman presented the staff report. City Council Meeting 02-09-04 11 b. City Engineer AN presented specifics from the report. C. Chuck Vermeersch provided further specifics from the report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: None e. Mayor Cardinal closed the public hearing. Mayor Cardinal moved to accept the NPDES Annual Report. Seconded by Councilmember Koppen Ayes -All 8:06 p.m. County Road D Realignment Improvements (West of TH 61 to Highridge Court), City Project 02 -08 --Resolution Ordering Improvement after Public Hearing (Petitioned -3 votes) a. City Manager Fursman presented the staff report. b. City Consultant Karl Keel, URS Engineers, presented specifics from the report. C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: George Rossbach, 1406 County Road C, Maplewood Doug Frid, 2467 Hazelwood Street, Maplewood d. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution ordering the County Road D Realignment Improvements (West of TH 61 to Highridge Court), City Project 02-0R RESOLUTION 04-02-022 ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted November 10, 2003, a report has been prepared under the direction of the city engineer with reference to the County Road D Realignment Improvements (West of TH 61 to Highridge Court), City Project 02-08, and this report was received by the council on January 26, 2004, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, WHEREAS, a resolution of the city council adopted the 26th day of January 2004, fixed a date for a council hearing on the proposed County Road D Realignment Improvements (West of TH 61 to Highridge Court), City Project 02-08, and City Council Meeting 02-09-04 12 WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on February 9, 2004, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the City of Maplewood construct the County Road D Realignment Improvements (West of TH 61 to Highridge Court), City Project 02-08. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 9th day of February 2004. The city engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project as detailed in the preliminary report and revisions. A project budget of $2,321,400 shall be established. The proposed financing plan for is as follows: Municipal State Aid Street (MSAS) $1,146,800 Special Assessments $ 974,600 Ramsey County Contribution $ 200,000 TOTAL $2,321,400 Seconded by CouncilmemberMonahan-Junek Ayes-Councilmembers Juenemann, Monahan-Junek, Koppen and Rossbach Abstain -Mayor Cardinal 4. 8:30 p.m. County Road D Water Main Improvements, City Project 03-09 - Resolution Ordering Improvement after Public Hearing (4 Votes) a. City Manager Fursman presented the staff report. b. City Engineer AN presented specifics from the report. C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: None d. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution ordering the City Council Meeting 02-09-04 13 improvement after Public Hearing for Phases 2 and 3 of the County Road D Watermain Improvements, Project 03-09: RESOLUTION 04-02-023 ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted May 27, 2003, a report has been prepared under the direction of the city engineer with reference to the County Road D Watermain Improvements, City Project 03-09, and this report was received by the council on January 26, 2004, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, WHEREAS, a resolution of the city council adopted the 26th day of January 2004, fixed a date for a council hearing on the proposed County Road D Watermain Improvements, City Project 03-09, and WHEREAS, only Phases 2 and 3, as defined in the feasibility study, are proposed to be constructed at this time, and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on February 9, 2004, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the City of Maplewood construct the County Road D Watermain Improvements, City Project 03-09. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 9th day of February 2004. The city engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project as detailed in the preliminary report and revisions. A project budget of $263,250 shall be established. The proposed financing plan for Phases 2 & 3 is as follows: Assessments $198,460 City General Tax Levy $ 12,500 SPRWS Funds $ 52,290 TOTAL $263,250 Seconded by CouncilmemberRossbach Ayes-Councilmembers Juenemann, Monahan-Junek, City Council Meeting 02-09-04 14 Koppen and Rossbach Abstain -Mayor Cardinal 5. 8:00 p.m. Roundabout -Hazelwood St. & County Road C, Project 01-16 a. Resolution Modifying Original Contract after Public Hearing (3 votes) b. Resolution Requesting Variance from State Aid Standards (3 votes) a. City Manager Fursman presented the staff report. b. City Engineer AN presented specifics from the report. C. Tom Sohrweide with SEH Traffic Engineers provided further specifics. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: George Rossbach, 1406 County Road C, Maplewood James Sanders, 2425 Hazelwood, Maplewood Rosella Liman, 2480 Hazelwood, Maplewood Phillip Oswald, 2676 English, Maplewood Nancy Keinrichs, 2575 Southlawn Drive, Maplewood Dale Maroushek, 2602 Hazelwood, Maplewood Jim Oswald, 1948 Cope, Maplewood Dick Gambeski, 1803 E. County Road C, Maplewood John Simons, 2409 Hazelwood, Maplewood Jean Weber, 2440 Hazelwood, Maplewood Peggy Arnie, 2730 Hazelwood, Maplewood Karen Fasulo, 2601 English, Maplewood Doug Frid, 2467 Hazelwood, Maplewood f. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to petition the county to keep the 4 -way stop and reassess the intersection in 5 years. Seconded by Mayor Cardinal Ayes -Mayor Cardinal, Councilmembers Rossbach and Koppen Nays-Councilmembers Juenemann and Monahan-Junek A five-minute break was taken. L AWARD OF BIDS Award of Bid for New Fire Department Pumper/Tanker a. City Manager Fursman presented the staff report. City Council Meeting 02-09-04 15 b. Fire Chief Lukin presented specifics from the report. Councilmember Juenemann moved to award the bid to Custom Fire for one pumper/tanker for the fire department in the amount of $299,980.00 Seconded by CouncilmemberMonahan-Junek Ayes -All J. UNFINISHED BUSINESS None K. NEW BUSINESS County Road D Realignment, Project 02 -07 -Resolution Authorizing Condemnation Proceedings for Right -of -Way Acquisition a. City Manager Fursman presented the staff report. b. City Engineer AN presented specifics from the report. Councilmember Juenemann moved to adopt the following resolution authorizing Eminent Domain Proceedings on Property for Purposes of Right-of-way acquisition, City Project 02-07, and direct staff to continue negotiation to acquire the property necessary for right- of-way purposes: RESOLUTION 04-02-024 AUTHORIZING EMINENT DOMAIN PROCEEDINGS ON CERTAIN PROPERTY FOR RIGHT-OF-WAY PURPOSES WHEREAS, on December 9, 2002, the City Council selected an alignment for County Road D between Hazelwood Street and Trunk Highway 61 (TH 61), and WHEREAS, pursuant to resolution of the council adopted May 12, 2003, a report had been prepared under the direction of the city engineer with reference to the improvement of County Road D between Hazelwood Street and Trunk Highway 61, City Project 02-07 and said feasibility report was received by the council on July 22, 2003, and WHEREAS, the report provided information regarding whether the proposed project is necessary, cost-effective, and feasible, and WHEREAS, to construct said improvement it was deemed necessary to acquire property for right-of-way purposes from the following properties: a. Parcel 032922210004, Owner: Richard Schreier b. Parcel 032922210003, Owner: Burlington Northern Santa Fe (BNSF), and WHEREAS, a public hearing for said improvement was held on September 8, 2003, and WHEREAS, it is necessary to begin eminent domain proceedings to expedite the acquisition of right-of-way and to ensure that the project remains on schedule. City Council Meeting 02-09-04 16 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: The city engineer and city attorney are hereby authorized to acquire through eminent domain proceedings the following properties for purposes of right-of-way acquisition: a. Parcel 032922210004, Owner: Richard Schreier b. Parcel 032922210003, Owner: Burlington Northern Santa Fe (BNSF) Seconded by Councilmember Rossbach Ayes -All Councilmember Juenemann moved to extend the meeting past the 11:00 curfew to complete the yZenda. Seconded by Councilmember Rossbach Ayes All 2. County Road D, T.H. 61 to Hazelwood St, Project 02-07- Resolution Approving State Aid Designation a. City Manager Fursman presented the staff report. b. City Engineer AN presented specifics from the report. Councilmember Rossbach moved to adopt the following resolution requesting the approval and designation of County Road D from TH 61 to Hazelwood Street as part of Maplewood's Municipal State Aid Street system by the Commissioner of Transportation of the State of Minnesota: RESOLUTION 04-02-025 ESTABLISHING MUNICIPAL STATE AID HIGHWAYS WHEREAS, the City Council of the City of Maplewood desires that the street hereinafter described meets all necessary criteria and thus should be designated as a municipal state aid street under the provision of Minnesota law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that the road described as follows, to -wit: County Road D--T.H. 61 to Hazelwood Street -0.60 miles be, and hereby is established, located, and designated a municipal state aid street of said city, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the described existing municipal state aid segments be revised as follows, to -wit: County Road DHazelwood Street to White Bear Avenue from 0.89 miles to 0.90 miles Segments 138-121-010 and 138-121-020 Hazelwood Street—Beam Avenue to County Road D City Council Meeting 02-09-04 17 from 0.53 miles to 0.50 miles Segment 138-112-040 BE IT FURTHER RESOLVED, that the city clerk is hereby authorized and directed to forward two certified copies of this resolution to the commissioner of transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, the same be constructed, improved, and maintained as a municipal state aid street of the City of Maplewood to be numbered and known as a municipal state aid street. Seconded by Councilmember Juenemann Ayes -All Gladstone South Neighborhood Streets, Project 00-03 Resolutions for Modification of Existing Construction Contract (Change Order #4) and Acceptance of Project a. City Manager Fursman presented the staff report. b. City Engineer AN presented specifics from the report. Councilmember Juenemann moved to adopt the following two resolutions for the Gladstone South Neighborhood Street Improvements, City Project 00-03: RESOLUTION 04-02-026 DIRECTING MODIFICATION OF CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 00-03, Gladstone South Neighborhood Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, construction has now been completed with increases in the quantity of some contract unit price items that have resulted in a final project cost greater than the original contract amount, and WHEREAS, it is now necessary that said final contract be modified and designated as Improvement Project 00-03, Change Order Nos. 4. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 4 in the amount of $18,035.93. The final contract amount is $2,229,534.81. The finance director is hereby authorized to make the financial transfers necessary to implement the revised financing plan for the project. The revised financing plan is as shown below: City Council Meeting 02-09-04 18 Funding Source Street Assessments: Storm Assessments: Sewer Utility Fund SPRW S: General Tax Levy: Private Driveways Total: Original Budget Revised Budget $1,004,500 $988,850 $155,600 $133,245 $153,500 $200,544 $223,100 $111,352 $1,809,300 $1,426,459 $0 $90,292 $3,346,000 $2,950,742 RESOLUTION 04-02-027 ACCEPTANCE OF PROJECT WHEREAS, the city engineer for the City of Maplewood has determined that the Gladstone South Neighborhood Street Improvements, City Project 00-03, are complete and recommends acceptance of the project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 00-03 is complete and maintenance of these improvements is accepted by the city. Release of any retainage or escrow is hereby authorized. Seconded by CouncilmemberRossbach Ayes -All 4. Nature Center Exhibits a. City Manager Fursman presented the staff report. b. Parks and Recreation Director Anderson presented specifics from the report. Councilmember Juenemann moved to approve in concept the development of new, interactive exhibits at the Maplewood Nature Center and establish a $90,000 budget and adopted the following resolution declaring the city a legal sponsor for the Environmental Partnership Grant Program and accepted a $20,000 grant from the Ramsey -Washington Metro Watershed District, and directed the finance Director to authorize a budget transfer of $50,000 form the PAC fund to the 2004 capital improvement plan for the nature center exhibit prof ect Resolution 04-02-028 BE IT RESOLVED that the City of Maplewood act as the legal sponsor for the Environmental Partnerships Grant Program Agreement EP04-3.03. BE IT FURTHER RESOLVED that the City of Maplewood has the financial capability to meet the match requirement and ensure adequate completion of the project and certifies that it will comply with all applicable laws and regulations as stated in the grant agreement. NOW THEREFORE BE IT RESOLVED that Mayor Cardinal and City Clerk Guilfoile City Council Meeting 02-09-04 19 are hereby authorized to execute the Environmental Partnerships Grant Agreement EP04-3.03 necessary to implement the project on behalf of the City of Maplewood. Seconded by CouncilmemberMonahan-Junek Ayes -All 5. Legacy Village Development Agreement Amendment a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. Councilmember Monahan-Junek moved to approve the Special Assessment Agreement for the Town and Country Development and the Development Agreement with Hartford as presented. Seconded by Councilmember Koppen Ayes -All L. VISITOR PRESENTATIONS None M. COUNCIL PRESENTATIONS Ramsey County -Mayor Cardinal mentioned an article in the Sunday paper regarding the 800 MHz. 2. City News-Councilmember Koppen asked the price of producing one page of the City News with Parks and Recreation Director Anderson responded in stating the cost is $580.00. NEST-Councilmember Koppen stated the next NEST Meeting is 7:30 a.m. on Tuesday, February 10tH N. ADMINISTRATIVE PRESENTATIONS The Gladstone Planning Committee will hold their first meeting on February 11, 2004 at 6:00 p.m. in the Council Chambers. 2. The Council/Staff Planning Retreat will be held on March 3rd, more details will be available at the February 23rd meeting. O. ADJOURNMENT Mayor Cardinal moved to adjourn the meeting at 11:10 p.m. Seconded by Councilmember Juenemann Ayes - All City Council Meeting 02-09-04 20 County Road D Watermain Improvements City Project 03-09 Feasibility Study And Report Prepared for: City of Maplewood 'January 2004 � ❑Kimley-Horn and Associates, Inc. r ❑�❑ KimleyHorn and Associates, Inc. January 16, 2004 Honorable Mayor and Members of the City Council City of Maplewood' ■ 1830 East County Road B Suite 345N 2550 Unive0ty Avenue West Maplewood; MN 55109 St. Paul, Minnesota F� 55114 Attn: R. Charles Ahl, P.E. Director of Public Works/City Engineer Re: Feasibility Study and Report County Road D Watermain Improvements City Project 03-09 Honorable Mayor and Members of the City Council: The enclosed feasibility report has been prepared for the County Road D Watermain Improvements, City Project 03-09, as authorized at the May 27, 2003 City Council meeting. The feasibility report details the scope of the project as discussed with City staff and representatives of Saint Paul Regional Water Services (SPRWS) and provides estimated costs and a proposed method of financing for the project. Information utilized in the preparation of this report included utility as- builts and other information gathered through field reviews of the project area and discussions with City staff. We have also gathered background _ information from SPRWS. All available information was reviewed and considered to determine the feasibility of the proposed project. 1 We believe that the proposed project is feasible, that it will benefit the properties in the project area and that it will benefit the City of Maplewood and SPRWS. Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. l J B. orn, PE -I P o'e t Manager Enclosure cc: Chris Cavett/City of Maplewood File 160500005.2.100 ■ TEL 651 645 4197 FAX 661 645 5116 FEASIBILITY STUDY AND REPORT FOR CITY OF MAPLEWOOD COUNTY .ROAD D WATERMAIN IMPROVEMENTS - CITY PROJECT 03-09 3 Kimley-Horn and Associates, Inc. I hereby certify that this plan, specification 2550 University Avenue West or report was prepared by me or under my Suite 345N direct supervision and that I am duly St. Paul,. MN 55114 Licensed Professional Engineer under the (651) 645-4197 laws of the State of Minnes ta. Signature: J B arn, P.E. Date: / Lic. No. 20738 File: 160500005.2.100 i CITY OF MAPLEWOOD COUNTY ROAD D WATERMAIN IMPROVEMENTS CITY PROJECT 03-09 TABLE OF CONTENTS EXECUTIVE SUMMARY 1. INTRODUCTION 2. PROPOSED PUBLIC IMPROVEMENTS A. Phase 1 B. Phase 2 C. Phase 3 D. Phase 4 3. RIGHT-OF-WAY AND EASEMENT REQUIREMENTS 4. ESTIMATED COSTS 5. METHOD OF FINANCING 6. ESTIMATED ASSESSMENTS 7. PROJECT SCHEDULE 8. SUMMARY AND RECOMMENDATIONS APPENDIX A - EXHIBITS Exhibit 1: Location Map Exhibit 2: Phase 1 Improvements Exhibit 3: Phase 2 Improvements Exhibit 4: Phase 3 Improvements Exhibit 5: Phase 4 Improvements Exhibit 6: Assessment Map APPENDIX B - DETAILED. COST ESTIMATES APPENDIX C - PRELIMINARY ASSESSMENT ROLL Page i 1 1 3 3 3 5 6 6 CITY OF MAPLEWOOD COUNTY ROAD D WATERMAIN IMPROVEMENTS CITY PROJECT 03-09 r EXECUTIVE SUMMARY This Feasibility Study and Report has been prepared for the County Road D Watermain Improvements,. City Project 03-09. The project includes the installation of watermain along portions of the existing and proposed alignments of County Road Din the vicinity . of TH 61. These improvements are necessary to provide water service for proposed development in the project area and to provide for the overall water system needs of the City of Maplewood. The watermain improvements included in this feasibility report are r proposed to be constructed in three phases. The estimated costs for the proposed improvements are detailed below' These costs include a 10% construction cost contingency and a 31.5 % allowance for indirect costs. Proposed Improvement _ Estimated Cost r-� Phase 2 Improvements $ 96,700 Phase 3 Improvements _$166,550 Phase 4 Improvements $181,900 Total Project Cost. $ 445,150 The improvements are proposed to be financed through a combination of special assessments to benefiting properties, St. Paul Regional Water Services (SPRWS) funds, and City of Maplewood funds. The following is a summary of the estimated funding amounts from the proposed financing sources: Financing Source Amount Assessments $ 256,450 City of Maplewood Funds $ 17,490 SPRWS Funds $171,210 Total $ 445,150 The following is a summary of the proposed schedule for the project. City Council Accepts Feasibility Study & Calls Public Hearing January 26, 2004 ' Public Hearing/Authorize Preparation of Plans & Specs February 9, 2004 A majority of the watermain improvements will be constructed in conjunction with roadway improvement projects. The construction schedules for the various phases of the watermain improvements will be coordinated with the construction schedules for the roadway improvements. 'Generally, the watermain improvements will be constructed in 2004 and 2005. Based upon the analysis completed as a part of this report, the proposed County Road D Watermain Improvements, City Project 03-09 are feasible, necessary and cost effective and would benefit both the City of Maplewood and the SPRWS. } i I7 1. INTRODUCTION On May 27, 2003, the Maplewood City Council authorized the preparation of a feasibility study for the County Road D Watermain Improvements, City Project 03-09. The proposed project includes the following improvements: Construction of new watermain to provide service to Gulden's restaurant and adjacent. undeveloped property located at the southwest corner of the intersection of TH 61 and proposed County Road D. Construction of new watermain along the proposed alignment of County Road D west of TH 61 to Highridge Court. County Road D. is proposed to be reconstructed and realigned between TH 61 and Highridge Court as a part of City Project 02-08. Construction of new watermain along existing County Road D east and west of TH 61 to provide system looping and to provide for the overall water system needs of the City of Maplewood. There are existing watermain facilities along portions of TH 61 and County Road D in the project area. The improvements included as a part of this project are necessary to extend the existing facilities to provide for proposed development in the project area. The improvements will also provide for the water service needs of existing properties that are currently served by private wells. In 2002, the City completed the construction of new watermain to provide service to the Hillcrest Animal Hospital, located at the southwest corner of the intersection of TH 61 and existing County Road D These improvements have provided connections for some of the watermain improvements included in this feasibility study. The proposed watermain improvements will need to be coordinated with the various City roadway projects and private development improvements in the project area. We have assumed that the watermain improvements included in this feasibility study will be constructed as a part of larger roadway improvement projects. We have assumed that the City of Maplewood would be responsible for the design of the proposed watermain and for the award of a contract for the construction of the improvements. SPRWS will need to review and approve the final watermain plans and specifications. The proposed improvements included as a part of this project are detailed below along with the estimated costs, proposed funding methods, proposed assessments to the benefiting property owners, and the project schedule. A project location map is provided as Exhibit 1 in Appendix A. 2. PROPOSED PUBLIC IMPROVEMENTS The following is a summary of the proposed watermain improvements included as a part of this project. The proposed improvements have been separated into four individual phases as detailed below. Exhibits 2 - 5 in Appendix A illustrate the proposed improvements included as a part of each phase of the project. A. . Phase 1 Improvements The Phase 1 improvements included the extension of a 12 -inch watermain across TH 61 in the vicinity of existing County Road D to provide service to the Hillcrest Animal Hospital and to establish connections for future phases of these improvements. These improvements were completed in 2002. Exhibit 2 in Appendix A illustrates these improvements. B. Phase 2 Improvements Ir The Phase 2 improvements include the extension of an 8 -inch and 12 -inch watermain along the east and north sides of the Gulden's restaurant property to provide service to Gulden's restaurant and adjacent undeveloped property and to establish connections for L 1 future phases of these improvements. The watermain extension will connect to an existing 12 -inch main along the west side of TH 61 and to an 8 -inch main extended east of Duluth Street. We have assumed that these improvements will be constructed as a part r of the proposed extension of County Road D west of TH 61, City Project 02-08. Water services will be installed as necessary along the proposed watermain. We have assumed that three (3) 6 -inch water services will be installed as a part of the Phase 2 improvements. Exhibit 3 in Appendix A illustrates these proposed improvements. - C. Phase 3 Improvements ' These improvements include the extension of an 8 -inch watermain along the proposed alignment of County Road D west of TH 61. The watermain extension will connect to a 12 -inch stub constructed as a part of the Phase 2 improvements and to an existing 12 -inch main along existing County Road D. These improvements will provide water service for future development along the proposed roadway. We have assumed that these improvements will be constructed as a part of the proposed extension of County Road D west of TH 61, City Project 02-08.. _ . Water services will be installed as necessary along the proposed watermain. We have assumed that seven (7) .6 -inch water services will be installed as a part of the Phase 3 improvements. Exhibit 4 in Appendix A illustrates these proposed improvements. D. Phase 4 Improvements ` These improvements include the extension of 12 -inch watermain, along existing County Road D. east and west of TH 61. The improvements west of TH 61 include the extension 2. of 12 -inch watermain between a stub constructed as a part of the Phase 1 improvements and a stub constructed as a part of the Phase 3 improvements. The improvements east of TH 61 include the extension of a 12 -inch watermain between an existing 12 -inch watermain east of TH 61 and an existing 12 -inch watermain at Hazelwood Street. These improvements will complete the trunk watermain loop in the project area and will provide water service for future development., We have assumed that these watermain t l improvements will be constructed along with improvements to reconstruct portions of existing County Road D. Water services will be installed as necessary along the proposed watermain. We have assumed that four (4) 6 -inch water services will be installed as a part of the Phase 4 improvements. , Exhibit 5 in Appendix A illustrates these proposed improvements. r 3. RIGHT-OF-WAY AND EASEMENT REQUIREMENTS r—' All of the proposed watermain improvements will be constructed within existing right-of- way/easements or right-of-way/easements that are being acquired as a part of the proposed roadway improvements. Temporary construction easements may be required for some of the improvements, particularly for improvements along existing County Road D. The estimated costs included in this feasibility study include only minor costs for any temporary easement acquisition that may be necessary. 4. ESTIMATED COSTS The estimated costs for the County Road D Watermain Improvements, City Project 03- ` 09, are detailed below. The estimated project costs include a 10 percent construction cost contingency and a 31.5 percent allowance for indirect costs such as engineering, administrative and legal items as well as capitalized interest. Detailed cost estimates for Phases 2 - 4 are provided in Appendix B. Proposed Improvement_ Estimated Cost Phase 2 Improvements $ 96,700 Phase 3 Improvements $ 166,550 Phase 4 Improvements $ 181,900 Total Project Cost $ 445,150 These estimated costs are for watermain improvements only. It is assumed that any costs for roadway construction/reconstruction, traffic control, and restoration would be included as a part of the related roadway improvement projects. 5. METHOD OF FINANCING -J The County Road D Watermain Improvements, City Project 03-09, are proposed to be financed through a combination of special assessments to benefiting properties, SPRWS funds and City of Maplewood fiends. 3 The City and SPRWS have recently approved Amendment No. 2 to the Agreement between the Board or Water Commissioners and the City of Maplewood that details guidelines for SPRWS financial aid for City initiated water system improvement projects. SPRWS funding is proposed to be requested for this project.for the following costs: k • Watermain oversizing. E • Assessable footage credits per the "Policies and Formulae for Water Utility Aid" . included as a part of Amendment No. 2. • Assessable footage for properties that do not receive benefit from the improvements. Amendment No. 2 requires that the City submit a request to the SPRWS for the estimated financial aid included in this feasibility report and that the Board must approve_ the amount of aid prior to an award of contract for the improvements. Amendment No. 2 includes that assessment rates be calculated based upon the actual costs of individual water system improvement projects. The City of Maplewood assesses. projects on a standard assessment rate basis. The 2004 City standard water main assessment rate is $36.80 per front foot. The proposed financing plan.includes that the ' City of Maplewood will pay for any assessable costs above the $36.80/front foot standard rate. The following is a summary of the preliminary financing plan for the project. Improvements Financing Source. Amount Phase 2 Assessments $ 60,100 City of Maplewood Funds $ 3,050 SPRWS Funds 33,550 Subtotal Phase 3 Assessments $ 138,360 City of Maplewood Funds $ 9,450 SPRWS Funds $ 18,740. Subtotal Phase 4 Assessments $ 57,980 City of Maplewood Funds $ 5,000 SPRWS Funds $,118,920 Subtotal Total j SUMMARY Financing Source Amount Assessments $ 256,450 City of Maplewood Funds $ 17,490 i SPRWS Funds $ 171,210 Total $ 445,150 4 $ 96,700 $ 166,550 $ 181,900 $ 445,150 6. ESTIMATED ASSESSMENTS Special assessments are proposed to be levied against benefiting properties for the €` watermain improvements included as a part of this.project. Benefiting properties are proposed to be assessed on a lineal foot basis for the cost of an 8 -inch watermain. Each individual property will be assessed based upon their actual front footage, with a 125 foot t credit for properties with assessment frontage on two sides. Detailed estimates of the assessable costs for each phase of the project are provided in Appendix B. The following is a summary of the proposed assessment: rates for each phase of the -i project. Phase 2 Improvements Estimated Assessable Cost $ 83,800 Total Frontage 2,161 Front Feet (FF) Proposed Assessment Rate $ 83,80012,161 FF = $38.80/FF Phase 3 Improvements Estimated Assessable Cost $ 143,050. . Total Frontage 3,625 Front Feet (FF) Proposed Assessment Rate $ 143,050/3,625 FF = $39.50/FF Phase 4 Improvements Estimated Assessable Cost $ 154,900 ' Total Frontage 3,847 Front Feet (FF) Proposed Assessment Rate. $ 154,900/3,847 FF = $40.30/FF The water main assessment rates used for the preliminary assessment roll included in this feasibility report are less than the rates calculated above. We have assumed that all properties will be assessed at the 2004 standard rate of $36.80 per front foot. The City of Maplewood will fund the assessable costs above the standard rate. Benefiting properties are also proposed to be assessed on aper service basis for service connections as follows: Residential Service Connection $1,025 per Connection Commercial Service Connection $1,366 per Connection -J We have assumed that all of the services included as a part of this project would be assessed at the commercial service connection rate. Final service assessments shall be based upon the utilities schedule of charges. A preliminary assessment roll is included in Appendix C. The preliminary assessment roll details the proposed assessments by individual property. 5 7. PROTECT SCHEDULE If the City Council chooses to accept this report and schedule a public hearing, we recommend that the following project schedule be followed: Feasibility Study Accepted, Call Public Hearing January 26, 2004 Public Hearing and Authorize Preparation of February 9, 2004 F1 Plans & Specifications 3 If the City Council votes to proceed with the proposed improvements, the schedules for the construction of the various phases of the project will be coordinated with the. associated roadway improvement projects. The following is a summary of the expected schedules for the various phases of the project. } Improvement Phase Anticipated Construction l Completed 2 Summer 2004 . 3 Summer 2004 4 Summer 2005 8. SUMMARY AND RECOMMENDATIONS Based upon the analysis completed as a part of this report, the proposed County Road D Watermain Improvements, City Project 03-09 are feasible, necessary and cost effective. _ We recommend the following: A. The Maplewood City Council accept this feasibility study and report and order a public hearing on February 9, 2004. B. After receiving the appropriate staff reports, staff information and public hearing input, the Council must decide on the approval or rejection of the proposed public improvements. C. Based upon the outcome of the public hearing, the Council could proceed to order the proposed improvements and authorize the preparation of plans and -J specifications. 3 _. 6 APPENDIX A EXHIBITS 8ER1("AVE �� BERX \ MIPLE VIEW AVE. SH CI RAGAT2' AVE. 4 NAVE NESA91 AVE: �} SNAy q NESA91 AVf. RVIIL rc VPLE[jflyylf •l• AVE, i r T O �I'1 Y1 h ASIS' < ki C OL S e A a a r KOxLNANw AVE'w' XGXINRN L o k e t I All NONAYK RD y 6I RONG c — COUNTY Ca�tlrr � � NILL rap C. Trniler may, 31' Cr # a� . 15th 'ALN. Courtr qa fir. PNS CSR in ? C� L y F EGG Ex[LL R0. ® 14 h PVE. j utn [GNNGR qVE CIlk AVE. a CAM. Ave 42t CT. GE1gNT AVE. r RROOKI AVE. E. `uR"'Y➢ER9 R6 HROONAN w N i 1 S AVE. iith 4VfRi ,a SSS 31 µP ,'f•4 LT. a TOXIRNT AVE SE%TANT Ate' iyS` O GERVAIS AVE w GERVAIS AVE. 14 t<I GERVRIS 9ih d 6B - GRPN9VIE AVE. Cr. dVLg r: VIKENG 9R. - H VINOIG S SHERR£N AVL /J/u�\ AVL , COPE PVE`' ORT w CWEV CT. COPE o�E F�}t' 4 g T K el LARK r ,AVE. - �/ ARK AVE. w PA L j LAURIE { Cn a t R6 4� U m LAURIE RO. �u LAURIC RP " r 4• LELANG A6 B SANG M Sf AVEgD A* [6 RA g SMIGIN ASr AV E� IU ©w SOUTH UNC TION AVE. z RORKE WE., Zl BORNE AVE Sjp BURNC AVE. o6p L ? Li. ELG R[9Gf $AYE. n AVEC ELBR IGGE AVE. fi4 © CENTER ,,e�1 r YE�a Nr y LA. F - REL "T LA. - RE 8EV P 9 RR MAPLEW�i R PV E SKILINAN AYE. HARRS AVE. AVE, SHILL NAN b VE. AVE C00 - y AV E u i i RGSEV G SXiNER RYIN l:T. aYP" RY AN b C. AVE. S. COVERN ff HOLLOWAY FR65TAVC. WI rE NTAVE N ~ q m Qq- 9 . «� H H v NNER. Rv EN E AVE su NN - ? s O GOR GON L „ FAlSB1E AVE I STr K a R[FiEY bVE. KI RIP LEY E w RID LEY - 1(�]^''I^{ .SIN SO PH IA �I m �L U a UU KINGSTON AVE. o OL, ASCE jE ))! SC PH IA ST. 'OE �)( r 'N PRICE EAVE'" w r jI PRiCC PYy fil l i® i J 111 v yyytT'ii F1uF ORH[A J y J .. N PVE. V NOYT V J / City of Maplewood, Minnesota PROJECT LOCATION MAP j'- Department of Public Works Engineering Division COUNTY ROAD D a WATERMAIN IMPROVEMENTS Kimle-Horn Y CITY PROJECT 03-09 ❑ m and Associates, Inc. 1 255U UNIVERSITY AVE. WEST, SUITE 345N TEL NO. (651) 645.4157 - EXHIBITSL PAUL. MINNESOTA 55114 FAX. NO. (551) 645-5116 —'-� IVADNALS HEIGHIV MAPLEW44D M4MCtPA1ITBOUNDARY f VADNAS4E�CS +I�f - ---- L r-�—�---T�------� 'IIIA i FOR I I �vncnar fI1 11111 ITEE1 CAWIG _I PROPERTY 1r 1 CONNECT TO COTJN"I'Y ROAD B m; j " E%+97. 12- WM COUNTY ROAD D ; L------------ L 1-----�— I— L -- L L ---- — — — —�- --- }—------------------------- _— - - --------- - ---- --- - - — 1Y • ENERGY -------------- Ll i _______ ________ __ � — — — — I i ! 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OF S�I rI�AIS r MAPLEWOO�MIINICIPAf, _ �'/ -- — N- BOUNDARY - -- VAD HITS—�-- T — f� VACANT 1 j I I I I I I I { I I I PROPERTY I I I I COUNTY ROAD D 'f 12 d •', rr.'i �� �� i ----------!--------a I - 7-------------------- ---------- --- ------------------ ----------- XCELENMOY _pPL7S I (I '~ I S RSTATtt N r RE NS UC' 'ON AL ' L --- CITY =p�,, ---- C7; F-- - - - - - - - - - - 11 L /(( PRQPOS TH 61 lkPROVEMEN7 5 CPI` PR JECT 03-67 I / i r O B' STU 1F¢R ' ' �.III-L�.jl -L — ,, I— . e1'\ •� \ iIr' ,l ' FF � I / II ir UO 13EE FO1/ •EE PHASE 3In it L- %TERPANSIO`' ,T TT. _ t i ['j' ;I HYO I I'.L'6' S RtihCE� I . U 1 ' B SERNCE yfNR}um TT[BfTE i �3 CT — � 'I, TO s1. u' I w f y IQ -�- -ERwcE i 'wm — — — — PROPOSED COUNTY ROAD D �T---- ----� -_ _ _ J i �- 7 C7 RECONSTRUC7TON/REA11GNNo 7 f + SII CITY PROJECT 02.07 LEGEND PHASE 2 IMPROVEMENTS aplevrood, Minnesota Imt of luWc Works —' PROPOSED WATERMAIN nernrg Divisi n 0 150 300 Soo PROPOSED HYDRANT COUNTY ROAD D 00001 WATERMAIN IMPROVEMENTS HORIZONTAL EXISTING WATERMAIN iGmley Horn SCALE IN FEET EXISTING SANITARY SEWER CITY PROJECT 03-09 and Associates, Inc. g EXISTING STORM SEWER EXHIBIT 3 - ---~-- -- Q:1TY OF F T VADI�AISs HT — r----- I EwS7E A2" I I I I P .nl FIR couNrYROap n —_—L — L—---I--�--1---�--�--L-- ---- j � — _ —�--—— e� B VADNAIS HEIGHTS! MAPLEWOOD MUNICIPAL BOUNDARYFICOUNTY ^` VACANT ROADPROPERTAY B S4RLI't I -I i h j_c B' SER*E D -"r �1 �' SERVICE '�`� __________i l_l_1 _ _ _ _`— ______-Ji HYD. I 1---�/-/ j / �-------- _� __ — — — — — — — — — — — SUBSTATIDNY r ----p • � j ��' RE Ns uc ION i �iTiREJ--------- — HYO. �� 5 I 7e' SERVICE O HYD. PROPOS TEI 61 R+4PROVSA!("S Ci LY PR 7ECT 03-67 % 1 64FDS ~a- SERMCE4 i f CONNECT EAST, 8" � n� q� � 5 SERVICE '•� j � I I� u° f 3 i -TL I — — ' -- --- --- --- — — xij TT ------- o l I; I --------- ---- 7 T Gu NF y --- NT — -- --- � . ---_ ------ — l — — — PROPOSED COUNTY ROAD D CITY PROJECT 02-07 LEGEND PHASE3IMPROVEMENT° �eplewoad, rMinneaota , eet ofPublic Wworks PROPOSED WATERMAIN m �neelinbl,,- 0 150 300 500 PROPOSED HYDRANT COUNTY ROADT- WATERMAiN RbIPROVEMEN HORIZONTAL EXISTING WATERMAIN 'TE 1❑ KimleyHom SCALE IN FEET EXISTING SANITARY SEWER CITY PROJECT 03-0S 1 and Associales, Inc. g EXISTING STORM SEWER EXHIBIT ------------ --------------------- ------------------- VADNAIS HEIGMV OF CONNECT TO BOUNDARY MUNICIPAL _- F f E705T_72• YAU BOUNDARY VADNAIS �'s r--�—j'--TL - � r p I I I I I CONNECT 11 pVkCAI EXIST. 12• WMI I "`ECOUNTYROAAD 1 L L Nm.- % COUNTYRO e D -------- ----- - - — . --- ---— - --- --------—-------------------------- ---------- _ ti -r_ - -iP --------- - - -- - - - - - ------------------ - - -- - - -` - -w----- --- - --- I ----- L - — — y -- ----- -- 1 V EV 10 N F CONNECT 70'' J - - '\ EXIST. 12• E3 i I i• e• s¢t"cE I. I• • \ I ry� / I CONNECT TO ! �r " ;' '! / I E7a5T. ,z• Wu 1 L1J W y it7" n / ,�mm 1 I \ I % J I r3 1 r ---- V ---LUL --------------- — — _ _ — — — — — +' SUBSTATION I J t RE NS UC fON AL NT --t3fiFi �pRE} C - ------------ -- -' C7 ; .: --- \ \ _ / {- � +,fit d -----------% :--_- -- i ;1 PROPOS TH 61 IMPROVEMENTS �------ CI11Y PR CECT 03-d7 —�fl' �_.,\perUoo r 3 Tr I -� Is CT.I i H - ------ - A' ITa' RECONSTRUCTIONIREALIGNMENT 11 PROPOSED COUNTY ROA]] D — r ++ CITY PROJECT 02-07 w� LEGEND PHASE 4 IIviPROVEMENT: ap�cd, nrn�esota Tent ofPtibffc Works ' PROPOSED WATERMAIN ineeringiJivision 0 150 300 S00 + PROPOSED HYDRANT COUNTY ROAD WATERMAIN IMPROVEMENTS HORIZONTAL EXISTING WATERMAIN ❑IQmleyHom SCALE IN FEET EXISTING SANITARY SEWER CU -Y PROJECT 03-09 and Associates, Inc. EXISTING STORM SEWER EXHIBIT s _ F FT VADTqAIS MHTS CID ROAD D E49' ------------------ -- --- ---------------------- ----- ---- AT O 69 391' -------------------------------------------------- ---------------------------- --- VADNAIS HBIGHTV J -j MAPLEWOOD MUNICIPAL BOUNDARY 'AC.Tr ,94 FCOUNTY'ROAD D 864' 1;ff 151- 1'74-a 0 G C3 @ — — — — — — — — — — — ---------- Lu --------------- ---------xcEL ENERGY ! "I , % SUDSTATLON [L R� u C . . . . . . ON ALS — — — — ----- — — Y Rtl; ----- -- --------- rH 61 I&WPOvhm EN IS ---------- CrY PR JFCT 03-67 0 - 1 —4 1: oil —T r )3 CT CT U URG T- Q GU2 Ns I! REi -- -------- i PROPOSED COUNTY ROAD D -- 77 r:71 CITY PROJECT 02-07 ASSESSMENT MAF LEGEND —,ne -fPubfic Warks 0 150 300 1 ASSESSABLE FRONTAGES COUNTY ROAD E WATERMAIN IMPROVEMENT,c II(Imley-Horn HORIZONTAL NON—ASSi FRONTAGFS CITY PROJECT i and Associates, Inc. SCALE: IN FEET EXHIBIT if APPENDIX B DETAILED COST ESTIMATES CITY OF MAPLEWOOD COUNTY ROAD D WATERMAIN IMPROVEMENTS CITY PROJECT 03-09 ESTIMATED COSTS PHASE2IMPROVEMENTS Item No. Item 1 Connect to Existing Watermain 2 6" DIP Watermain 3 8" DIP Watermain 4 12" DIP Watermain 5 8" DIP Fittings 6 12" DIP Fittings 7 6" Gate Valve and Box 8 8" Gate Valve and Box 9 12" Gate Valve and Box 10 Fire Hydrant 11 Trench Stabilzation Material 750 Subtotal 26.00 10% Construction Contingency 19,500.00 Total Construction Cost 4 31.50/6 Indirect Cost . 400.00 Total Estimated Project Cost Units Quantity Unit Price ' Amount EA 2 $ 3,000.00 $ 6,000.00 LF 200 $ 22.00. $ 4,400.00 LF 500 $ 24.00 $ 12,000.00 LF 750 $ 26.00 $ 19,500.00 EA 4 $ . 400.00 $ 1,600.00 - EA 4 $ 600.00 $ 2,400.00 EA 3 $ 800.00 $ 2,400.00 EA 5. $ 1,000.00 $ 5,000.00 EA 4 $ 1,500.00 $ 6,000.00 EA 3 $ 2,000.00 $ 6,000.00 TON 100 $ 15.00 $ 1,500.00 $ 66,800.00 $ 6,700.00 $ 73,500.00 $ 23,200.00 $ 96,700.00 Note: Connections to existing watermain will be performed by St. Paul Regional Water Services. CITY OF MAPLEWOOD COUNTY ROAD D WATERMAIN IMPROVEMENTS CITY PROJECT 03-09 ASSESSABLE COSTS PHASE 2 IMPROVEMENTS Item No. Item 1 Connect to Existing Watermain 2 6" DIP Watermain 3 8" DIP Watermain 4 8" DIP Fittings 5 8" Gate Valve and Box 6 Fire Hydrant 7 Trench Stabilzation Material 2,200.00 Subtotal 1,250 10% Construction Contingency 24.00 Total Construction Cost 30,000.00 31.5% Indirect Cost 8 Total Estimated Project Cost Units Quantity Unit Price Amount EA 2 $ 3,000.00 $ 6,000.00 LF 100 $ 22.00 $ 2,200.00 LF 1,250 $ 24.00 $ 30,000.00 EA 8 $ 400.00 $ 3,200.00 EA 9 $ 1,000.00 - $ 9,000.00 EA . 3. $ 2,000.00 $ 6,000.00 TON 100 $ 15.00 $ 1,500.00 $ 57,900.00 $ 5,800.00 $ 63,700.00 $ 20,100.00 $ 83,800.00 Note: Connections to existing watermain will be performed by St. Paul Regional Water Services. CITY OF MAPLEWOOD COUNTY ROAD D WATERMAIN IMPROVEMENTS CITY PROJECT 0309 ESTIMATED COSTS . PHASE 3 IMPROVEMENTS Item No. Item 1 Connect to Existing Watermain 2 6" DIP Watermain 3 8" DIP Watermain 4 12" DIP Watermain 5 8" DIP Fittings .6. 12" DIP Fittings 7 6" Gate Valve and Box 8 8" Gate Valve and Box 9 12" Gate Valve and Box 10 Fire Hydrant 11 Trench Stabilzation Material EA Subtotal $ 10% Construction Contingency $ 5,600.00 Total Construction Cost 5 31.5% In Cost 600.00 Total Estimated Project Cost Units Quantity Unit Price Amount EA 2 $ 4,000.00 $ 8,000.00 LF 600 $ 22.00 $ 13,200.00 LF 1,500 $ 24.00 $ 36,000.00 LF 500 $ 26.00 $ 13,000.60 EA 14 $ 400.00 $ 5,600.00 EA 5 $ 600.00 $ 3,000.00 EA 7 $ 800.00 $ 5,600.00 EA 12 $ 1,000.00. $ 12,000.00 EA 2 $ 1,500.00 $ 3,000.00 EA. 6 $ 2,000.00 $ 12,000.00 TON 250 $ 15.00 $ 3,750.00. $ 115,150.00 $ 11,500.00 $ 126,650.00 $ 39,900.00 $ 166,550.00 Note: Connections to existing watermain will be performed by St. Paul Regional Water Services. CITY OF MAPLEWOOD COUNTY ROAD D WATERMAIN IMPROVEMENTS CITY PROJECT 03-09 ASSESSABLE COSTS PHASE 3 IMPROVEMENTS Item No. Item Units Quantity Unit Price Amount 1 Connect to Existing Watermain EA 2 $ 4,000.00. $ 8,000.00 2 6" DIP Watermain LF 250 $ 22.00 $ 5,500.00 3 8" DIP Watermain LF 2,000 $ 24.00 $ 48,000.00 4 8" DIP Fittings EA 19 $ 400.00 $ 7,600.00 5 8" Gate Valve and Box EA 14 $. 1,000.00 $ 14,000.00 6 Fire Hydrant EA 6 $ 2,000.00 $ 12,000.00 7 Trench Stabilzation Material TON 250 $ 15.00 $ 3,750.00 Subtotal. $ 98,850.00 10% Construction Contingency $ 9,900.00 Total Construction Cost $ 108,750.00 31.5% Indirect Cost $ 34,300.00 Total Estimated Project Cost $ 143,050.00 Note: Connections to existing watermain will be performed by St. Paul Regional Water Services. r j CITY OF MAPLEWOOD COUNTY ROAD D WATERMAIN IMPROVEMENTS CITY PROJECT 03-09 ESTIMATED COSTS PHASE 4 IMPROVEMENTS Item No. Item 1 Connect to Existing Watermain 2 6" DIP Watermain 3 12" DIP Watermain 4 12" DIP Fittings 5 6" Gate Vale and Box 6 12" Gate Valve and Box 7 Fire Hydrant 8 Trench Stabilzation Material Subtotal 10% Construction Contingency Total Construction Cost 31.5% Indirect Cost Right-of-Way/Easement Costs Total Estimated Project Cost Units Unit Price Amount EA _Quantity 4 $ 3,000.00 $ 12,000.00 LF 550 $ 22.00 $ 12,100.00 LF 2,000 $ 26.00 $ 52,000.00 EA 10 $ 600.00 $ 6,000.00 EA 4, $ 800.00 $ 3,200.00 EA 10 $ 1,500.00 $ 15,000.00 EA 7 $ 2,000.00 $ 14,000.00 TON 300 $ 15.00 $ 4,500.00 $ 118,800.00 $ 11,900.00 $ 130,700.00 $ 41,200.00 $ 10,000.00 $ 181,900.00 Note: Connections to existing watermain will be performed by St. Paul Regional Water Services. Note: Connections to existing watermain will be performed by St. Paul Regional Water Services. CITY OF MAPLEWOOD COUNTY ROAD D WATERMAIN IMPROVEMENTS CITY PROJECT 03-09 ASSESSABLE COSTS PHASE 4 IMPROVEMENTS Item No. Item Units Quantity Unit Price Amount 1 Connect to Existing Watermain EA 4 $ 3,000.00 $ 12,000.00 2 6" DIP Watermain LF 350 $ 22.00 , $ 7,700.00 3 8" DIP Watermain LF 2,000 $ 24.00 $ 48,000.00 4 8" DIP Fittings EA 10 $ 400,00 $ 4,000.00 5 8" Gate Valve and Box EA 10 $ 1,000.00 $ 10,000.00 6 Fire Hydrant EA 7 $ 2,000.00 $ 14,000.00 7 Trench Stabilzation Material TON 300 $ 15.00 $ 4,500.00 Subtotal $ 100,200.00 10% Construction Contingency $ 10,000.00 Total Construction Cost $ 110,200.00 31.5% Indirect Cost $ 34,700.00 Right-of-Way/Easement Costs $ 10,000:00 Total Estimated Project Cost $ 154,900.00 Note: Connections to existing watermain will be performed by St. Paul Regional Water Services. APPENDIX C PRELIMINARY ASSESSMENT ROLL R m C J � N J � � azLU Wa z O w a o F 0LL w 0 w a� ¢oma �DaJ �0 a z m F Q w E m w W GEG aUU ¢U a H z 2 LU °a w 2 a s R � e � e H � me $ n S S E w ro E l m m Q � S wQ r 8 h Te mom m N m$m m „ 3 Y G N N N b ELL S $ $ e o a c g a =° m z+ C GGGri p Z V � w m E E a Z a N r z Eh U r°ai m n o m ma aE o in 0 Z V el C v IL N M vC 3 m � 0 6 O O i �s S 0 � c 3�f E c C7 Y S P z E 3 0 pb S S P O N P g m ui a H z 2 LU °a w 2 a 4 r a w � e H � 0 F me $ S S S E w ro E l m m Q ma wQ r N N .gym. N e o a c g 6 C GGGri p #g N w m E E a Z a N r z Eh U r°ai m ma aE o in 0 Z V el C v IL N M a m � b 6 O O i O 0 c P E 3 0 pb � P O P g m ui Nyy O Npp 9 Nyy O a g a H 4 r a e H 'o $ $ o 0 0 E w ro E l m m Q wQ N C GGGri p N r°ai m aE o in Z V m � 6 O O O O 3 0 P g m ui g k 7 C O S a V a ga b r 2�l10 /l�zel(;ovd s L `-(3 0 t f4 -2-c CtIv eo .i I i ..... i cenv L .�.,-.... ::.ra•- .::__,. S. . :....+.- a ..,.::, �:..„.r..�.-e:w K.>n� „..; .-. � i.r . �. ..: �� .:: `] ` L Z Y/2 5 �ld� •� r ca r vz:} j' Mvl elf w t t 1 ca'. .'s- :i 1 - i 96' l �-Ca�zo c 756 F 4s- ,.. e,;,� ,,-.. NO ROUNDABOUT - NO ROUNDABOUT - NO ROUNDABOUT!!! THIS PETITION IS BEING SIGNED BY RESIDENTS OF RAMSEY COUNTY (AND SURROUNDING AREAS) WHO DO NOT WANT A ROUNDABOUT INTERSECTION AT HAZELWOOD AVE AND COUNTY RD C IN MAPLEWOOD NO ROUNDABOUT - NO ROUNDABOUT - NO ROUNDABOUT!!! THIS PETITION IS BEING SIGNED BY RESIDENTS OF RAMSEY COUNTY (AND SURROUNDING AREAS) WHO DO NOT WANT A ROUNDABOUT INTERSECTION AT HAZELWOOD AVE AND COUNTY RD C IN MAPLEWOOD NO ROUNDABOUT - NO ROUNDABOUT - NO ROUNDABOUT!!! THIS PETITION IS BEING SIGNED BY RESIDENTS OF RAMSEY COUNTY (AND SURROUNDING AREAS) WHO DO NOT WANT A ROUNDABOUT INTERSECTION AT HAZELWOOD AVE AND COUNTY RD C IN MAPLEWOOD