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Home My WebLink About05-23-2005 MINUTES MAPLEWOOD CITY COUNCIL 7:10 P.M. Monday, May 23, 2005 Council Chambers, City Hall Meeting No. 05-10 A. CALL TO ORDER: A meeting of the City Council was held in the Council Chambers, at the City Hall, and was called to order at 7:10 P.M. by Mayor Cardinal. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Robert Cardinal, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present Jackie Monahan-Junek, Councilmember Present Will Rossbach, Councilmember Present D. APPROVAL OF MINUTES 1. Minutes from the Council/Manager Workshop, May 02, 2005 Councilmember Juenemann moved to approve the minutes from the May 02, 2005 City Council/Manager workshop as presented. Seconded by Councilmember Rossbach Ayes-Mayor Cardinal, Councilmembers Juenemann, Koppen and Rossbach Abstain-Councilmember Monahan-Junek 2. Minutes from Council/Manager Workshop-May 02, 2005 Councilmember Juenemann moved to approve the minutes from the May 02, 2005 as presented. Seconded by Councilmember Koppen Ayes-All 3. Minutes from City Council Meeting-May 09, 2005 Councilmember Monahan-Junek moved to approve the minutes from the May 09, 2005 as presented. Seconded by Councilmember Koppen Ayes-All E. APPROVAL OF AGENDA M1. Edgerton School M2. Storm Water Brochure in the Newsletter M3. Passports M4. Fire Station Rentals M5. The South Leg Meeting M6. NEST City Council 05-23-05 1 Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Rossbach Ayes-All F. APPOINTMENTS/PRESENTATIONS None G. CONSENT AGENDA Councilmember Koppen moved to approve the consent agenda. Seconded by Councilmember Rossbach Ayes-All 1. Approval of Claims ACCOUNTS PAYABLE: $ 119,625.15 Checks # 66882 thru # 66939 dated 5/10/05 $ 161,926.84 Disbursements via debits to checking account dated 4/28/05 thru 5/05/05 $ 274,633.82 Checks # 66940 thru # 66941 dated 5/10/05 $ 172,505.05 Checks # 66942 thru # 66983 dated 5/13/05 thru 5/17/05 $ 302,305.59 Disbursements via debits to checking account dated 5/06/05 thru 5/12/05 $ 1,030,996.45 Total Accounts Payable PAYROLL Payroll Checks and Direct Deposits dated $ 436,829.71 5/06/05 $ 4,378.57 Payroll Deduction check # 101279 thru # 101283 dated 5/06/05 $ 441,208.28 Total Payroll $ 1,472,204.73 GRAND TOTAL City Council 05-23-05 2 2. Purchase of Single-Axle Plow Truck Bodies and Plow/Wing Attachment Authorized to enter into a contract with Aspen Equipment, under State Contact #433309, for two dump bodies at a cost of $74,283.73 and J-Craft Equipment, under State Contract #433312, for the purchase of two plow/wing attachments at a cost of $37,196.19. 3. Gladstone North Area Street Improvements, City Project 04-15 – Resolution Approving Application for Easement Across State Land Adopted the following resolution approving application for easement across state land: RESOLUTION 05-05-077 RAMSEY COUNTY, MINNESOTA RESOLUTION APPROVING APPLICATION FOR EASEMENT ACROSS STATE LAND WHEREAS , the City of Maplewood wishes to construct trail connections, storm sewer and reconstruct a portion of Barclay Street within state land, WHEREAS , the trail connections, storm sewer and street will be located within the corporate limits of Maplewood, WHEREAS , the City of Maplewood will be granted a temporary easement for the purpose of constructing said trail connections, storm sewer and the reconstruction of a portion of Barclay Streets and a permanent easement over the trail connections, storm sewer and Barclay Street pending the receipt of a Resolution Approving the Application for Easement across State Land. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA THAT: The City of Maplewood approves the Application for Easement across State Land. 4. Gladstone North Area Street Improvements, City Project 04-15 – Resolution Approving Conditions of the Magellan Pipeline Encroachment Agreement Adopted the following resolution approving the conditions of the encroachment agreement and authorized the mayor to sign the agreement with Magellan Pipeline: RESOLUTION 05-05-078 RAMSEY COUNTY, MINNESOTA RESOLUTION APPROVING CONDITIONS OF THE ENCROACHMENT AGREEMENT AND AUTHORIZING THE MAYOR TO SIGN THE ENCROACHMENT AGREEMENT WITH MAGELLAN PIPELINE WHEREAS , the City of Maplewood wishes to construct storm sewer within the Magellan Pipeline easement at the intersections of Birmingham Street and Eldridge Avenue and Barclay Street and Eldridge Avenue. WHEREAS , the storm sewer will be located within the corporate limits of Maplewood, WHEREAS , the City of Maplewood will be granted an approved Encroachment Agreement for the purpose of constructing said storm sewer, pending the receipt of a Resolution Approving the Conditions of the Encroachment Agreement and Authorizing the City Mayor and City Manager to sign the Encroachment Agreement with Magellan Pipeline. City Council 05-23-05 3 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESTOA THAT: The City of Maplewood agrees to the terms and provisions of the Magellan Pipeline Encroachment Agreement. The City further assumes all liabilities, obligations or responsibilities described in Encroachment Agreement and pertaining to the construction maintenance, operations and supervision of the storm sewer crossing at the intersections of Birmingham Street and Eldridge Avenue and Barclay Street and Eldridge Avenue. The City of Maplewood authorizes the Mayor to sign the Encroachment Agreement with Magellan Pipeline. 5. Requests for Proposals (RFP) – City Recycling Services Recommended the draft proposal for recycling services for the city. H. PUBLIC HEARINGS 1. 7:00 p.m. Hazelwood Street Improvements, Project 03-39 Assessment Hearing Adopt resolution for Adoption of Assessment Roll a. Acting City Manager Coleman presented the report. b. Public Works Director Ahl presented specifics from the report. c. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: John Corcoran, 3003 Cardinal Pointe, Maplewood d. Mayor Cardinal closed the public hearing. Councilmember Rossbach moved to adopt the following resolution for the adoption of the assessment roll for the Hazelwood Street Improvements, Project 03-39: RESOLUTION 05-05-079 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on April 25, 2005, calling for a Public Hearing, the assessment roll for the Hazelwood Street Improvements, City Project 03-39, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, no property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That the City Engineer and City Clerk are hereby instructed to review the objections received and report to the City Council at the regular meeting on June 13, 2005, as to their recommendations for adjustments. City Council 05-23-05 4 2. The assessment roll for the Hazelwood Street Improvements, Project 03-39 as amended, without those property owners’ assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2006, and shall bear interest at the rate of 6.1 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2005. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than October 1, 2005, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after October 1, 2005 pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The city engineer and city clerk shall forthwith after October 1, 2005 but no later than November 15, 2005, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Rossbach Ayes-All I. AWARD OF BIDS 1. Cured-in-Place Pipe, Project 05-09 – Resolution for Award of Bid a. Acting City Manager Coleman presented the staff report. b. Public Works Director Ahl presented specifics from the report. Councilmember Koppen moved to award the bid for Cured-in-Place Pipe, Project 05-09, to Visu- Sewer Clean & Seal, Inc. based on their low bid of $136,425.00 and authorized the finance director to transfer the necessary funds form the sanitary sewer fund to the project fund. Seconded by Councilmember Monahan-Junek Ayes-All 2. Hazelwood Street Improvements, Project 03-39 – Resolution for Award of Bid a. Acting City Manager Coleman presented the staff report. b. Public Works Director Ahl presented specifics from the report. Councilmember Juenemann moved to continue this item to the June 13, 2005 City Council Meeting. Seconded by Councilmember Koppen Ayes-All City Council 05-23-05 5 J. UNFINISHED BUSINESS 1. Public Safety Answering Point (PSAP) Consolidation a. Acting City Manager Coleman presented the staff report. b. Police Chief Thomalla presented specifics from the report. Councilmember Koppen moved to proceed with Option A. as outlined in the staff report which would move the city forward with the County for consolidation plans and informing Ramsey County to order the radio equipment to accommodate a consolidated center, including Maplewood operations. This is to be done with the understanding that Maplewood could opt out of the consolidation plan prior to its implementation if protocol and governance requirements are not met. Seconded by Mayor Cardinal Ayes-Mayor Cardinal, Councilmembers Rossbach and Koppen Nays – Councilmembers Juenemann and Monahan-Junek Councilmember Juenemann moved to direct the City Attorney to investigate opting out of the County’s tax levy which would allow Maplewood to remain independent and not have our Taxpayer’s pay twice for dispatch. Seconded by Councilmember Rossbach Ayes-Mayor Cardinal, Councilmember’s Juenemann, Monahan-Junek and Rossbach Nays–Councilmember Koppen 2.I-94 Berm a. Acting City Manager Coleman presented the staff report. b. Public Works Director Ahl presented specifics from the report. Donald Disselcamp, 188 Crestview Drive North, Maplewood Jean Ashley, 2466 Brookview Drive, Maplewood No action requested or required. K. NEW BUSINESS 1. Proposed Settlements-IAFF Local A-22 Firefighter and A-22-S Fire Supervisors a. Acting City Manager Coleman presented the staff report. b. Human Resources Director Sherrie Le presented specifics from the report. Councilmember Koppen moved to approve the settlement agreement the City and IAFF Local A-22 representing the Firefighters and A-22-S representing the Fire Supervisors. Seconded by Councilmember Rossbach Ayes-All 2. TH 61 Improvements (Beam to I-694), City Project 03-07 – Resolution Authorizing Cooperative Agreement with MnDOT for Funding City Council 05-23-05 6 a. Acting City Manager Coleman presented the staff report. b. Public Works Director Ahl presented specifics from the report. Councilmember Koppen moved to adopt the following resolution authorizing the Mayor and City Manager to be the signers of the Cooperative Agreement with MnDOT for funding purposes: CITY OF MAPLEWOOD RESOLUTION 05-05-080 IT IS RESOLVED that the City of Maplewood enter into Mn/DOT Agreement No. 87866 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the State to the City of the State's share of the costs of the roadway improvement and acceleration and turn lane construction and other associated construction to be performed upon, along and adjacent to Trunk Highway No. 61 from 524 feet north of Beam Avenue to 773 feet south of the Trunk Highway No. 694 eastbound off ramp within the corporate City limits under State Project No. 6222-150 and City Project No’s. 03-07, 04-06 and 04-25. IT IS FURTHER RESOLVED that the Mayor and the City Manager are authorized to execute the Agreement and any amendments to the Agreement. Seconded by Councilmember Juenemann Ayes-All 3. CoPar Companies Development Plan (Schlomka Property - Carver Avenue and Henry Lane) (City Project 05-07) Concept Plan Review Consider Request for Preparation of Environmental Assessment Worksheet (EAW) a. Acting City Manager Coleman presented the staff report. b. Planner Roberts presented specifics from the report. c. Tom Hanson, Representing CoPar Companies, presented further specifics. Councilmember Koppen moved to authorize staff to establish a project budget and to hire Kimley-Horn and Associates to prepare an Environmental Assessment Worksheet (EAW) for the project area at a fee of $35,000 and that CoPar Companies shall pay $25,000 of said fee with the remainder of the fee to be paid from the Fees for Service portion of the 2005 Sanitary Sewer Operating Budget. Seconded by Councilmember Monahan-Junek Ayes-All The Following person was heard: Sue Schlomka 1525 Sterling, Maplewood 4. Dahl Avenue, Street and Utility Improvements for the Woodhill Development, City Project 05-10-Resolution Approving Plans and Advertising for Bids a. Acting City Manager Coleman presented the staff report. b. Public Works Director Ahl presented specifics from the report. City Council 05-23-05 7 Councilmember Rossbach moved to adopt the following resolution for the Dahl Avenue, Street and Utility Improvements for the Woodhill Development, City Project 05-10 to approve plans and for advertising for bids: RESOLUTION 05-05-081 APPROVING PLANS ADVERTISING FOR BIDS th WHEREAS, pursuant to resolution passed by the city council on April 25, 2005, plans and specifications for Dahl Avenue Street and Utility Improvements, Project 05-10 have been prepared by (or under the direction of) the city engineer, who has presented such plans and specifications to the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the city clerk. 2. The city clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least ten days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 17th day of June, 2005, at the city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The city clerk and city engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of th June 27, 2005 Seconded by Councilmember Juenemann Ayes-All L. VISITOR PRESENTATIONS None M. COUNCIL PRESENTATIONS 1. Edgerton School–Councilmember Juenemann reported that Edgerton Principal John Ahern has been named one of the national distinguished principals of 2005. 2. Storm Water Brochure in the Newsletter-Councilmember Juenemann reminded residents that a storm water brochure is included in the June City News. 3. Passports–At the Mayor’s request, City Clerk Guilfoile gave a report regarding new passport travel requirements and an increase in passport fees. 4. Fire Station Rental-Councilmember Koppen shared inquiries regarding the renting of the fire stations. Fire Chief Lukin noted that the city does not rent out the fire hall to the public. 5. The South Leg Meeting-Councilmember Rossbach stated that the next meeting (June 2, 7:00) will include Ann Hutchinson from the Nature Center, discussion on the EAW and other interesting topics if time permits. 6. NEST-Councilmember Rossbach reported from the last meeting that the MET Council is considering trimming the Maplewood Budget by 10% and that the NEST committee is looking at how to cut 10%. City Council 05-23-05 8 N. ADMINISTRATIVE PRESENTATIONS 1. Charitable Gambling-Acting City Manager Coleman reminded non-profit groups that rd applications for Charitable Gambling should be turned in by June 3. 2. Mapletree-Acting Manger Coleman noted a neighborhood meeting will be held on th Wednesday, May 25, at 6:00 p.m. at the Hazelwood Fire Station. A quorum of the city . council may be present O. ADJOURNMENT Councilmember Juenemann moved to adjourn the meeting at 9:45 p.m. Seconded by Councilmember Koppen Ayes-All City Council 05-23-05 9