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HomeMy WebLinkAbout07-25-2005MINUTES MAPLEWOOD CITY COUNCIL 7:04 P.M. Monday, July 25, 2005 Council Chambers, City Hall Meeting No. 05-15 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Robert Cardinal, Mayor Kathleen Juenemann, Councilmember Marvin Koppen, Councilmember Jackie Monahan-Junek, Councilmember Will Rossbach, Councilmember Others Present: Public Works Director AN City Attorney Kelly Planner Roberts Human Resource Director Le D. APPROVAL OF MINUTES Present Present Present Present Present Fire Chief Lukin Police Chief Thomalla Deputy Clerk Hansen 1. Minutes from the Council/Manager Workshop -July 11, 2005 Councilmember Juenemann moved to approve the minutes from the July 11, 2005 Council/Manager Workshop. Seconded by Councilmember Monahan-Junek Ayes -All 2. Minutes from the City Council Meeting -July 11, 2005 Councilmember Monahan-Junek moved to approve the minutes form the July 11, 2005 City Council Meeting. Seconded by Councilmember Juenemann Ayes -All E. APPROVAL OF AGENDA M1. Code of Conduct M2. National Night Out M3. South Leg Group M4. Democratic Governance Councilmember Monahan-Junek moved to approve the agenda as presented Seconded by Councilmember Koppen Ayes -All City Council Meeting 07-25-05 1 F. APPOINTMENTS/PRESENTATIONS 1. Proclamations- Girl Scout Gold Awards a. Mayor Cardinal read the following proclamations of recognition for the Girl Scout Gold Awards for: Chantel Boyer, Jennifer Oie, and Katherine Elicerio for their hard work, dedication, and commitment in earning the Girl Scout Gold Award: Proclamation Whereas, the Girl Scout Gold Award is the highest award in Girl Scouting; Whereas, to achieve this high honor, Girl Scouts must meet three prerequisites in the areas of leadership, skill development and career exploration; Whereas, Girl Scouts must also perform a significant leadership project that meets an important community need; Whereas, Chantel Boyer fulfilled these requirements by collecting and organizing clothing, toys, books, and toiletries and personally delivered the items to Children's Haven International, a children's home in Reynosa, Mexico; NOW, THEREFORE, 1, Mayor Bob Cardinal, do hereby congratulate Chantel Boyer, for her hard work, dedication, and commitment in earning the Girl Scout Gold Award. Proclamation Whereas, the Girl Scout Gold Award is the highest award in Girl Scouting; Whereas, to achieve this high honor, Girl Scouts must meet three prerequisites in the areas of leadership, skill development and career exploration; Whereas, Girl Scouts must also perform a significant leadership project that meets an important community need; Whereas, Jennifer Oie fulfilled these requirements by collecting and organizing clothing, toys, books, and toiletries and personally delivered the items to Children's Haven International, a children's home in Reynosa, Mexico; NOW, THEREFORE, 1, Mayor Bob Cardinal, do hereby congratulate Jennifer Oie, for her hard work, dedication, and commitment in earning the Girl Scout Gold Award. Proclamation Whereas, the Girl Scout Gold Award is the highest award in Girl Scouting; Whereas, to achieve this high honor, Girl Scouts must meet three prerequisites in the areas of leadership, skill development and career exploration; Whereas, Girl Scouts must also perform a significant leadership project that meets an important community need; Whereas, Katherine Elicerio fulfilled these requirements by coordinating and recruiting volunteers, which included 30 youth volunteers to organize and host two separate events; an India Market Place Bazaar and a bake sale which supported the REACH Orphanage in India; NOW, THEREFORE, 1, Mayor Bob Cardinal, do hereby congratulate Katherine Elicerio, for her hard work, dedication, and commitment in earning the Girl Scout Gold Award. City Council Meeting 07-25-05 G. CONSENT AGENDA 1. Approval of Claims ACCOUNTS PAYABLE: $ 1,000.00 Checks # 67378 dated 7/6/05 $ 250,065.19 Checks # 67379 thru # 67432 dated 7/12/05 $ ,814,428.99 Disbursements via debits to checking account dated 06/20/05 thru 07/07/05 $ 9,463.77 Checks # 67433 thru #67434 dated 07/12/05 thru 07/14/05 $ 395,107.32 Checks # 67435 thru #67482 dated 07/19/05 $ 129,329.89 Disbursements via debits to checking account dated 07/08/05 thru 07/14/05 $ 599,395.16 Total Accounts Payable PAYROLL Payroll Checks and Direct Deposits dated $ 65,436.33 07/15/05 $ 2,676.75 Payroll Deduction check # 101965 thru # 101967 dated 07/15/05 $ 568,113.08 Total Payroll $ 4,167,508.24 GRAND TOTAL 2. Resolution of Support — Livable Communities Grant Application (Gladstone Area Redevelopment) Adopted the following resolution showing the city council's intent to comply with the Livable Communities Demonstration Account Program contract requirements for the request $2,650,000 development front for capital improvement in the Gladstone Neighborhood: City Council Meeting 07-25-05 3 RESOLUTION 05-07-115 IDENTIFYING THE NEED FOR LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT FUNDING AND AUTHORIZING AN APPLICATION FOR GRANT FUNDS WHEREAS the City of Maplewood is a participant in the Livable Communities Act's Housing Incentives Program for 2005 as determined by the Metropolitan Council, and is therefore eligible to apply for Livable Communities Demonstration Account funds; and WHEREAS the City has identified a proposed project within the City that meets the Demonstration Account's purposes and criteria and is consistent with and promotes the purposes of the Metropolitan Livable Communities Act and the policies of the Metropolitan Council's adopted metropolitan development guide; and WHEREAS the City has the institutional, managerial and financial capability to ensure adequate project administration; and WHEREAS the City certifies that it will comply with all applicable laws and regulations as stated in the grant agreement; and WHEREAS the City agrees to act as legal sponsor for the project contained in the grant application submitted on June 30, 2005; and WHEREAS the City acknowledges Livable Communities Demonstration Account grants are intended to fund projects or project components that can serve as models, examples or prototypes for development or redevelopment projects elsewhere in the region, and therefore represents that the proposed project or key components of the proposed project can be replicated in other metropolitan -area communities; and WHEREAS only a limited amount of grant funding is available through the Metropolitan Council's Livable Communities Demonstration Account during each funding cycle and the Metropolitan Council has determined it is appropriate to allocate those scarce grant funds only to eligible projects that would not occur "but for" the availability of Demonstration Account grant funding. NOW THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the governing body of the City: Finds that it is in the best interests of the City's development goals and priorities for the proposed project to occur at this particular time. 2. Finds that the project component(s) for which Livable Communities Demonstration Account funding is sought: (a) will not occur solely through private or other public investment within the reasonably foreseeable future; and (b) will not occur within two years after a grant award unless Livable Communities Demonstration Account funding is made available for this project at this time. 3. Authorizes its planning and engineering departments to submit on behalf of the City an application for Metropolitan Council Livable Communities Demonstration Account grant funds for the project components identified in the application, and to execute such agreements as may be necessary to implement the project on behalf of the City. City Council Meeting 07-25-05 4 3. Conditional Use Permit (CUP) Review - Saint Paul Regional Water Services McCarrons Plant (1900 Rice St.) Approved to review the conditional use permit for the St. Paul Regional Water Services' campus at 1900 Rice Street again in one year. 4. Food Fee Waiver -Walking in Faith Christian Ministries Approved the temporary food licenses and granted the fee waiver for Walking in Faith Christian Ministries at 2385 Ariel Street North. 5. City Manager Salary Adjustment Accepted the report for informational purposes regarding the City Manager Salary Adjustment. 6. Temp -Seasonal -Casual PT Pay rates -Revised 2005 Adopted the following resolution for the 2005 revised pay rates for temporary/seasonal, causal, part-time and paid per call employees: RESOLUTION 05-07-116 WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal and casual part-time (14 hours or fewer/wk) employees effective August 1, 2005, upon Council approval. Accountant $10.00-30.00 per hour Accounting Technician $9.00-22.00 per hour Administrative Assistant $9.00-20.00 per hour Background Investigator $25.00-35.00 per hour Building Inspector $14.00-35.00 per hour Building Attendant $6.15-12.00 per hour Clerk $6.50-11.00 per hour Clerk -Typist $8.50-15.00 per hour Customer Service Assistant $6.15-11.00 per hour CSO $8.00-16.00 per hour CSO/Paramedic $12.00-20.00 per hour Data Entry Operator $8.00-12.00 per hour Dispatcher $15.00-20.00 per hour Election Judge $6.50-12.00 per hour Election Judge - Assistant Chair $7.00-13.00 per hour Election Precinct Chair $7.50-14.00 per hour Engineering Aide $7.00-16.00 per hour Engineering Technician $10.00-16.00 per hour Fire Department Custodian $575-690 per quarter Firefighter -Paid -Per -Call $8.00-$14.29 per call/run $18.00 per drill Intern $6.50-20.00 per hour IT Technician $15.00-20.00 per hour Laborer $6.50-12.00 per hour Lifeguard $6.15-14.00 per hour City Council Meeting 07-25-05 Receptionist $7.50-11.00 per hour Recreation Instructor/Leader $6.15-30.00 per hour Recreation Official $6.15-25.00 per hour Recreation Worker $6.15-18.00 per hour Secretary $9.00-21.00 per hour Theater Technician $20.00-30.00 per hour Vehicle Technician $9.00-15.00 per hour Video Coordinator* $11.00-19.00 per hour Video Technician* $10.00-18.00 per hour Water Safety Instructor (WSI) $7.50-14.00 per hour WSI & Head Lifeguard Differential $1.00 per hour (Lifeguards or WSIs working as Head Lifeguards; Lifeguards working as WSIs) *Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less. BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. 7. English Street Landscape Improvements, City Project 01-14 — Acceptance of Project Adopted the following resolution for Acceptance of the project: RESOLUTION 05-07-117 ACCEPTANCE OF PROJECT WHEREAS, the city engineer for the City of Maplewood has determined that the English Street Landscape Improvements, City Project 01-14, are complete and recommends acceptance of the project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 01-14 is complete and maintenance of these improvements is accepted by the city. Release of any retainage or escrow is hereby authorized. 8. County Road D Realignment West, City Project 02-08 — Modification of Construction Contract, (Palda Contract), Change Orders 6 and 7 Adopted the following resolution directing the modification of the existing construction contract. Change Order Nos. 6 and 7 (Palda Contract), for the County Road D West Improvements (TH 61 to Walter Street): RESOLUTION 05-07-118 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 02-08, CHANGE ORDER NOS. 6 AND 7 (Palda Contract) WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02-08, County Road D Realignment (West) Improvements (TH 61 to Walter Street), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02-08, Change Order Nos. 6 and 7, (Palda Contract), as an increase to said contract by an amount of $8,743.72, such that the new contract amount is now and hereby established as $729,219.45. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, City Council Meeting 07-25-05 MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order Nos. 6 and 7, (Palda Contract), as a contract increase in the amount of $8,743.72. The revised contract amount is $729,219.45. No revisions to the project budget are proposed at this time, as these changes fall within the original project scope and budget. 9. County Road D Realignment West, City Project 02-08 — Modification of Construction Contract, (T. A. Schifsky Contract), Change Order 1 Adopted the following resolution directing the modification of the existing construction contract, Change Order No. 1 (T.A. Schifsky Contract), for the County Road D West Improvements (TH 61 to Walter Street), City Project 02-08: RESOLUTION 05-07-119 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 02-08, CHANGE ORDER No. 1 (T.A. Schifsky Contract) WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02-08, County Road D Realignment (West) Improvements (TH 61 to Walter Street), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02-08, Change Order No. 1, (T.A. Schifsky Contract), as an increase to said contract by an amount of $14,050.00, such that the new contract amount is now and hereby established as $682,212.93 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order No. 1 as a contract increase in the amount of $14,050.00. The revised contract amount is $$682,212.93. No revisions to the project budget are proposed at this time, as these changes fall within the original project scope and budget. Councilmember Monahan-Junek moved to approve the consent agenda items 1-9 as submitted. Seconded by Councilmember Koppen Ayes -All H. PUBLIC HEARINGS AWARD OF BIDS 1. T.H. 61, County Road D Court and T. H. 61 East Frontage Road Improvements, City Projects 03-07, 04-06 and 04-25 — Resolution Receiving Bids and Awarding Construction Contract a. City Manager Fursman presented the report. City Engineer AN presented specifics from the report. City Council Meeting 07-25-05 Councilmember Koppen moved to adopt the following resolution awarding a construction contract for the TH 61 Improvements, the County Road D Court Improvements, and the TH 61 East Frontage Road improvements to Schafer Contracting Co., Inc. in the amount of $1,665,169.43: RESOLUTION 05-07-120 AWARD OF BIDS WHEREAS, pursuant to resolution passed by the city council on April 25, 2005, for advertising for bid for TH 61 Improvements, County Road D Court, and TH 61 East Frontage Road, Projects 03-07, 04-06, and 04-25, bids were received and opened on July 22, 2005 at 10:00 am and tabulated according to law, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, 1. The bid of Schafer Contracting Co., Inc. in the amount of $1,655,169.43 is the lowest responsible bid for the construction of TH 61 Improvements, County Road D Court, and TH 61 East Frontage Road, Projects 03-07, 04-06, and 04-25. 2. The Mayor and City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. Seconded by Councilmember Monahan-Junek Ayes -All 2. 2005 Bituminous Seal Coat, City Project 05 -21 -Award of Construction Contract a. City Manager Fursman presented the report. City Engineer AN presented specifics from the report. Councilmember Koppen moved to award a contract for the 2005 Bituminous Seal Coat Project, City Project 05-21, to Pearson Brothers, based on the low bid of $112,447.50. Seconded by Councilmember Juenemann Ayes -All J. UNFINISHED BUSINESS Interstate 94 Improvements (McKnight to Century), City Project 03-12 — Resolution Authorizing Noise Berm Improvements a. City Manager Fursman presented the report. b. City Engineer Ahl presented specifics from the report. C. The following persons were heard: Theresa Gunderson, 131 Crestview Drive North, Maplewood Don Disselkamp, 188 Crestview Drive North, Maplewood Theresa Gunderson, 131 Crestview Drive North, Maplewood (second appearance) Don Disselkamp, 188 Crestview Drive North, Maplewood (second appearance) Dee Oliveira, 200 Crestview Drive, Maplewood Kris Bergk, 215 Crestview Drive, Maplewood Terry Degraw, Board of Trustees, Christ Methodist Church Brad McCormick, 230 Crestview Drive North, Maplewood City Council Meeting 07-25-05 Jean Ashley 2466 Brookview Drive, Maplewood Councilmember Koppen moved adopt the following resolution to construct a noise berm as part of the street reconstruction program for the Brookview Area Streets beginning in 2008 and extend the height of the berm a high as possible (approximately 9 additional feet) the entire length from the western end to the existing MnDOT berm near the Crestview Drive to the existing noise wall at Sterling Street: RESOLUTION 05-07-121 AUTHORIZING NOISE BERM IMPROVEMENTS INTERSTATE 94 IMPROVEMENTS McKNIGHT ROAD TO TRUNK HIGHWAY 120 City Project 03-12 WHEREAS, the Minnesota Department of Transportation requested and the City of Maplewood granted approval for Municipal Consent for the improvement of Interstate 94 between McKnight Road and Trunk Highway 120 within the corporate boundaries of the City of Maplewood, and WHEREAS, the City of Maplewood did conduct a Public Hearing on July 12, 2004 for the purpose of considering said request by the Minnesota Department of Transportation, and WHEREAS, said Public Hearing was preceded by mailed notice to all properties with an interest in said improvement, and WHEREAS, the City Engineer has reported that additional noise mitigation efforts can be accomplished for approximately an additional $16,000 if completed as part of the planned Brookview Area Streets Project planned to begin in 2008, and WHEREAS, the Maplewood City Council has heard all testimony from individuals and residents on this proposed improvement. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, that: 1. The City Engineer is hereby authorized to proceed with a noise mitigation project as part of the Brookview Area Streets project to begin in 2008. 2. The Berm shall be constructed as recommended by the City Engineer to extend at full height from Crestview Drive to the existing wall at Sterling Street. 3. The Finance Director is hereby authorized to add this improvement consideration to the next available update of the Capital Improvements Plan. Seconded by Councilmember Rossbach Ayes -All No gap and as far west to the loop as possible 2. Approval to Purchase 800 MHz Dispatch Equipment a. City Manager Fursman presented the report. b. Police Chief Thomalla presented specifics from the report. C. Fire Chief Lukin answered council questions. d. City Attorney Kelly clarified the procedure for reconsideration of a motion. City Council Meeting 07-25-05 City Manager Fursman recommended brining the county to the city council to answer specific "unanswered questions." Mayor Cardinal and council would like to meet with Scott Williams and his technical assistant specifically. Mayor Cardinal moved to table the purchase of 800 MHz Dispatch Equipment until the August 22nd City Council Meeting. Seconded by Councilmember Koppen Ayes -All A five minute break was taken 3. Sign Ordinance member Koppen Amendment — Political Signs (Second Reading) a. City Manager Fursman presented the report. b. Planner Roberts presented specifics from the report. Councilmember Rossbach moved to adopt the second reading of the following ordinance amending the city's sign code pertaining to the size, number, and placement of political signs: ORDINANCE 863 AN ORDINANCE AMENDING THE POLITICAL CAMPAIGN SIGN SECTION OF THE SIGN CODE The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: Section 1. This amendment changes Section 44-735, subdivision (1.f.) (additions are underlined and deletions are crossed out): (1.f) Political campaign sign means any sign which states the name or portrays the picture of an individual seeking election or appointment to a public office or pertaining to a forthcoming public election or referendum or pertaining to or advocating political views or policies. Section 2. This amendment changes Section 44-891, subdivision (8) (additions are underlined and deletions are crossed out): Section 44-891. Special purpose and temporary signs in all districts. The city permits the following special purpose and temporary signs in all districts. Such signs shall be exempt from section 44-807, which pertains to temporary signs, and schedule 2 in subdivision 3 of this division, which pertains to permitted signs by zoning districts. Such signs shall be subject to the following limitations: (8) Political campaign signs: (a) For local elections and referendums, political campaign signs may be posted from August 1St until ten (10) days following said election or referendum. (b) Political campaign signs shall not exceed sixteen (16) square feet in area and six (6) feet in height. The total area of all political campaign signs shall not exceed sixty - City Council Meeting 07-25-05 10 four (64) square feet per property. (c) In a state general election year, the size, number, and duration of political campaign sign displays shall comply with the provisions of Minnesota Statute 211.B.045, and nothina in this chapter shall be construed as applicable except location restrictions. (d) All political campaign signs shall be setback at least five (5) feet from the edge of the nearest street and at least one (1) foot from any sidewalk or trail. Said signs shall not be placed between a street and a sidewalk or trail or at any other location that obstructs driver or pedestrian visibility. The consent of the underlying property owner or the property owner fronting the proposed location of the sign must be obtained before placement of such sian. Section 3. This ordinance shall take effect after publishing in the official newspaper. Seconded by Councilmember Juenemann Ayes-Councilmembers Rossbach, Juenemann and Monahan-Junek Nay-Councilmember Koppen Abstain -Mayor Cardinal K. NEW BUSINESS Jensen Estates Preliminary Plat (Hoyt Avenue, east McKnight Road) a. City Manager Fursman presented the report. b. Planner Roberts presented specifics from the report. C. Commission Pearson presented the Planning Commission Report d. The following person was heard: Tim Greeninger, 2289 Hoyt Ave. East, Maplewood Councilmember Monahan-Junek moved to approve the Jensen Estates preliminary plat (received by the citv on June 7. 2005). The developer shall complete the followina before the city council approves the final plat: 1. Sign an agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Pay the city for the cost of traffic -control, street identification and no -parking signs. d. Provide all required and necessary easements including: (1) all utility and drainage easements. (2) ten -foot -wide drainage and utility easements along the front and rear lot lines of each lot and five -foot -wide drainage and utility easements along the side lot lines of each lot. (3) Any off-site easements. (4) All wetland buffer easements for all wetlands and their buffers on the site. City Council Meeting 07-25-05 11 e. Have Xcel Energy install a street light at the north end of Hoyt Avenue near Lots 7 and 8. The exact location and type of light shall be subject to the city engineer's approval. f. Demolish or remove the existing house (1560 McKnight Road), garages and sheds from the site, and remove all other buildings, fencing, scrap metal, debris and junk from the site. g.Cap and seal all wells on site and remove septic systems or drainfields, subject to Minnesota rules and guidelines. h.Complete all curb on Hoyt Avenue and restore the boulevards on the south side of the site. This is to replace the existing temporary cul-de-sac, and restore and sod the boulevards. 2.* Have the city engineer approve final construction and engineering plans. These plans shall include grading, utility, drainage, erosion control, driveway, trail, tree, and street plans. The plans shall meet all the conditions and changes listed in the memo from Erin Laberee dated June 22, 2005 and shall meet the following conditions: a. The erosion control plans shall be consistent with the city code. b. The grading plan shall: (1) Include proposed building pad elevation and contour information for each home site. The lot lines on this plan shall follow the approved preliminary plat. (2) Include contour information for all the land that the construction will disturb. This plan shall account for the existing grades and elevations of the properties and the houses that are adjacent to the project site. (3) Show house pads that reduce the grading on sites where the developer can save large trees. Revise the plan for Lot 4 so the developer and contractor can save the tree near the south property line (# 265 on the tree inventory) and for Lots 6 and 7 to save additional trees. (4) Show the proposed street and driveway grades as allowed by the city engineer. (5) Include the tree plan that: (a) Shows where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. (b) Shows no tree removal beyond the approved grading and tree limits. (c) Shows the spruce trees to be planted as a mix of black hills spruce or Austrian pines that are at least eight feet tall. (d)The planting of at least eight, eight -foot -tall black hills spruce or Austrian pines along the south side of Lot 4 to provide some screening for the house at 2289 Hoyt Avenue. This screening shall be at least 80 percent opaque for at least six feet in height. The final planting shall be subject to city staff approval. (6) Show drainage areas and the developer's engineer shall provide the city engineer with the drainage calculations. The drainage design shall accommodate the runoff from the surrounding areas and shall ensure that there is no additional run-off from this property onto neighboring properties. City Council Meeting 07-25-05 12 (7) Show all proposed slopes. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. On slopes steeper than 3:1, the developer shall prepare and implement stabilization and planting plan. At a minimum, the slopes shall be protected with wood -fiber blanket, be seeded with a no -maintenance vegetation and be stabilized before the city approves the final plat. (8) Show all retaining walls. Any retaining walls taller than 4 feet require a building permit from the city. (9) Show the sedimentation basins or ponds as may be required by the watershed district or by the city engineer. (10) Show no grading beyond the plat boundary without temporary grading easements from the affected property owner(s). (11) Be revised to lessen the amount of grading on the northern part of Lots Six and Seven to help save trees on these two lots. (12) Be revised to show the trail between Lots 6 and 7 from the cul-de-sac to the property to the north. c. The street, driveway, trail and utility plans shall show: (1) The street with a width of 32 feet (with parking on one side), shall be a 9 -ton design with a maximum street grade of eight percent and the maximum street grade within 75 feet of the intersection at two percent. (2) The new street (Hoyt Avenue) with continuous concrete curb and gutter, except where the city engineer determines that concrete curbing is not necessary. (3) The completion of the curb on all of Hoyt Avenue, the removal of the temporary cul-de-sac and the restoration and sodding of the boulevards. (4) The repair of McKnight Road (curb, street and boulevard) after the developer connects to the public utilities and builds the new street. (5) The coordination of the water main alignments and sizing with the standards and requirements of the Saint Paul Regional Water Service (SPRWS). (6) All utility excavation located within the proposed right-of-way or within easements. The developer shall acquire easements for all utilities that would be outside the project area. (7) A water service to each lot. (8) The plan and profiles of the proposed utilities. (9) A detail of any ponds, pond outlets or rainwater gardens. The contractor shall protect the outlets to prevent erosion. (10) The cul-de-sac with a minimum pavement radius of at least 42 feet. (11) A label for McKnight Road and the new street as Hoyt Avenue on all construction and project plans. (12) The eight -foot -wide trail between the cul-de-sac and the property to the north. 3. Paying for costs related to the engineering department's review of the construction plans. City Council Meeting 07-25-05 13 4. Change the plat as follows: a. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. b. Label the new street as Hoyt Avenue and label McKnight Road on all plans. c. Show a 20 -foot -wide outlot or trail easement between Lots 6 and 7 between the cul-de- sac and the north property line. This outlot or easement shall follow the approved trail alignment. 5. Secure and provide all required easements for the development including wetland and wetland buffer easements and any off-site drainage and utility easements. 6. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. 7. Obtain a permit from the Ramsey -Washington Metro Watershed District for grading. 8. Sign a developer's agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage and ponding areas, install all retaining walls, install the landscaping and replacement trees, install all other necessary improvements and meet all city requirements. b. Place temporary orange safety fencing and signs at the grading limits. c. Provide for the repair of McKnight Road (street, curb and boulevard) after the developer connects to the public utilities. d. Meet all the requirements of the city engineer. e. Plant at least two trees per lot after the grading is complete. f. Provide wetland and wetland buffer easements and signs for each of the wetlands. 9. If there are any, submit the homeowners' association documents for review and approval by city staff. These shall include provisions for the maintenance and use of the rainwater gardens. 10. Record the homeowners' association documents with the final plat. 11. Obtain a permit from Ramsey County for the new street access. 12. Obtain a NPDES construction permit from the Minnesota Pollution Control Agency (MPCA). 13. The owner or contractor shall get demolition permits from the city to remove the house, garage and the other structures from the property at 1560 McKnight Road. 14. If the developer decides to final plat part of the preliminary plat, the director of community development may waive any conditions that do not apply to the final plat. *The developer must complete these conditions before the city issues a grading permit or approves the final plat. City Council Meeting 07-25-05 14 Seconded by Councilmember Juenemann Ayes -All 2. Roselawn Avenue (Rice to I -35E) Traffic Issues — Receive Resident Petition and Consider Study to Monitor Impacts a. City Manager Fursman presented the report b. City Engineer Ahl presented the report Councilmember Koppen moved to authorize the City Engineer to retain a traffic consultant at a cost not to exceed $12,000 to investigate and monitor impacts of traffic along Roselawn Avenue between Rice Street and 1-35E, and the City Engineer shall report back to the City Council before the second meeting of October 2005. Seconded by Councilmember Juenemann Ayes -All L. VISITOR PRESENTATIONS None M. COUNCIL PRESENTATION Code of Conduct-Councilmember Monahan-Junek felt everyone could stand to benefit if every councilmember would review the Code of Conduct. 2. National Night Out-Councilmember Juenemann reminded everyone Tuesday, August 2nd is National Night Out. The city's National Night Out hotline number is 651-249-2192. 3. South Leg Group-Councilmember Rossbach noted the next meeting will be held on August 18th with the main topic being: A Tour of the Fire Station and How the Fire Department and EMS work together. 4. Democratic Governance -Regarding Democratic Governance, Councilmember Rossbach asked what it would take to convince council to "take the first step?" Councilmember Monahan-Junek would like to see a short presentation highlighting key points, as would Juenemann but in the form of a brief precise agenda report. Councilmember Koppen's concerns included lack of public participation. City Manager Fursman volunteered to bring in a speaker and organize a council workshop on Democratic Governance. 5. City Tour -Planner Roberts reminded council and staff of the City Tour on Thursday, July 28, 2005. Councilmember Rossbach commented he would be at the Ramsey County meeting regarding 800 MHz and Dispatch and hoped a couple staff members would also be attending. N. ADMINISTRATIVE PRESENTATIONS O. ADJOURNMENT Councilmember Koppen moved to adjourn the meeting at 10:45 P.M. Seconded by Councilmember Juenemann Ayes -All City Council Meeting 07-25-05 15 rl - 2t�--Lbv <' Agenda Item 11 (Final) AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director/City Engineer SUBJECT: TH 61 (Beam to 1-694), County Road D Court, TH 61 East Frontage Road — City Projects 03-07, 04-06, 04-25 — Resolution Receiving Bids and Awarding a Construction Contract DATE: July 25, 2005 INTRODUCTION The city has been working on various roadway improvements along Trunk Highway 61 in cooperation with MnDOT and the local businesses. Access points and driveways are a major concern for traffic movement. All efforts to consolidate the driveways are being made to improve safety and traffic efficiency. Three projects have been designed and are proceeding to the bidding phase. Bids were opened on Friday, July 22nd at 10:00 am. This is a summary of those bids and a recommendation to award a construction contract. Background The bids opened on Friday, July 22 resulted in the following: Schafer Contracting Co., Inc. $1,665,169.43 Forest Lake Contracting, Inc. $2,060,203.17 Engineer's Estimate $2,312,959.33 The low bid on Schafer Contracting is 28% below the engineer's estimate. The engineer's estimate is obviously very conservative and would have resulted in a project being over budget. This bid is still 15% below the feasibility study estimates. Schafer Contracting currently has the County Road D East project and the ability to coordinate the two projects results in the extremely good bid price for the City. Schafer is a good contractor and the ability to coordinate the two jobs is a very good situation for the City. An award of contract is recommended. Budget Impact The approved project budgets for each project are: 03-07, TH 61 Improvements: $1,295,835 04-06, County Road D Court: $ 653,740 04-25, TH 61 East Frontage Road: $ 421,000 TOTAL PROJECT BUDGETS $2,370,575 RECOMMENDATION It is recommended that the city council adopt the attached resolution awarding a construction contract for the TH 61 Improvements, the County Road D Court Improvements, and the TH 61 East Frontage Road Improvements to Schafer Contracting Co., Inc. in the amount of $1,665,169.43. Attachments: 1. Resolution Agenda Item 11 (Final) RESOLUTION AWARD OF BIDS WHEREAS, pursuant to resolution passed by the city council on April 25, 2005, for advertising for bid for TH 61 Improvements, County Road D Court, and TH 61 East Frontage Road, Projects 03-07, 04-06, and 04-25, bids were received and opened on July 22, 2005 at 10:00 am and tabulated according to law, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, 1. The bid of Schafer Contracting Co., Inc. in the amount of $1,655,169.43 is the lowest responsible bid for the construction of TH 61 Improvements, County Road D Court, and TH 61 East Frontage Road, Projects 03-07, 04-06, and 04-25. 2. The Mayor and City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city.