Loading...
HomeMy WebLinkAbout01-09-2006/_1 :3 C I] E F MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 9, 2006 Council Chambers, City Hall Meeting No. 06-01 CALL TO ORDER: A meeting of the City Council was held in the Council Chambers, at the City Hall, and was called to order at 7:00 P.M. by Mayor Longrie. PLEDGE OF ALLEGIANCE Mayor Longrie acknowledged the Maplewood residents who are severing the country here and abroad, honoring and appreciating their efforts in protecting America's freedom. ROLL CALL Diana Longrie, Mayor Present David Bartol, Councilmember Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present Will Rossbach, Councilmember Present APPROVAL OF MINUTES Minutes from City Council Meeting -December 12, 2005 Councilmember Juenemann moved to approve the minutes from the December 12, 2005 City Council meeting as presented. Seconded by Councilmember Rossbach VISITOR PRESENTATIONS None APPROVAL OF AGENDA Ayes-Councilmembers Bartol, Hjelle, Juenemann, and Rossbach Abstain -Mayor Longrie M1. Emergency Management M2. Trash Collection M3. South Leg Meeting M4. Update on Mayor's Forum M5. Update on Mayor's Meeting with Commissioner Reinhardt M6. Notice of Special Meeting, Wednesday, January 11, 2006 Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Bartol Ayes -All City Council 01-09-06 G. APPOINTMENTS/PRESENTATIONS 1. Oath of Office — Councilmember Juenemann a. City Clerk Guilfoile conducted the Oath of Office for Councilmember Juenemann for her second term of office. 2. Police Department Promotion Ceremony a. Mayor Longrie announced the promotions. b. Police Chief Thomalla recognized the following promotions: • Sergeant Michael Shortreed to Lieutenant Shortreed • Officer Kerry Crotty to Sergeant Crotty C. City Clerk Guilfoile administered the Oath of Office to Police Officer Joseph Steiner. H. CONSENT AGENDA Councilmember Rossbach moved to accept the staff report for consent agenda items 1- 10, 13, 15. Seconded by Councilmember Juenemann Ayes -All Mayor Longrie moved to adopt consent agenda items 1-10, 13, 15. Seconded by Councilmember Juenemann Ayes -All Councilmember Rossbach moved to not accept the staff report for agenda item 11 because the staff report references the 1997 United Buildina Code which may not be the latest building code adopted by the city. Basing the report on an incorrect adopted code effects the accuracv and validitv of the costs stated in the report. Seconded by Councilmember Juenemann Ayes -All Councilmember Rossbach moved to table consent aaenda items 11. Seconded by Councilmember Juenemann Ayes -All Mayor Longrie moved to accept the staff report for consent agenda item 12. Seconded by Councilmember Juenemann Ayes -All Councilmember Mayor Longrie moved to adopt consent agenda item 12. Seconded by Councilmember Juenemann Ayes -All Mayor Longrie moved to accept the staff report for consent agenda item 14. Seconded by Councilmember Juenemann Ayes -All Mayor Longrie moved to adopt consent agenda item 14. City Council 01-09-06 2 Seconded by Councilmember Juenemann Ayes -All 1. Approval of Claims ACCOUNTS PAYABLE: $ 272,030.47 Checks # 68681 thru # 68744 dated 12/13/2005 $ 275,863.43 Disbursements via debits to checking account dated 12/02/05 thru 12/08/05 Manual Checks # 68745 thru # $ 3,650.00 68746 dated 12/13/05 thru 12/14/05 $ 885,582.09 Checks # 68747 thru # 68820 dated 12/16/05 thru 12/20/05 $ 1,874.94 EFT # 68821 dated 12/20/05 $ 89,413.77 Disbursements via debits to checking account dated 12/09/05 thru 12/14/05 $ 278,112.67 Checks # 68822 thru # 68892 dated 12/27/05 $ 253,724.96 Disbursements via debits to checking account dated 12/15/05 thru 12/21/05 $ 129.73 EFTs # 68893 dated 01/03/06 $ 579,104.01 Checks # 68894 thru # 68940 dated 01/03/05 $ 108,361.82 Disbursements via debits to checking account dated 12/22/05 thru 12/29/05 $ 2,747,847.89 Total Accounts Payable PAYROLL Payroll Checks and Direct Deposits dated $ 452,898.30 12/16/05 Payroll Deduction check # 103586 thru # 103588 $ 2,404.75 dated 12/16/05 $ 457,742.63 Payroll Checks and Direct Deposits dated Payroll Deduction check # $ 200.00 103715 dated 12/30/05 $ 913,245.68 Total Payroll $ 3,661,093.57 GRAND TOTAL City Council 01-09-06 3 2. Annual License Lawful Gambling — Hill Murray Mother's Club Adopted the following resolution approving an annual lawful gambling license for Hill Murray Mothers Club at Bleecher's Bar at 2220 White Bear Avenue: RESOLUTION 06-01-001 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for Hill Murray Mothers Club, to operate at Bleecher's Bar 2220 White Bear Avenue, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. 3. Annual License Lawful Gambling — Pioneer Booster Club Adopted the following resolution approving an annual lawful gambling license for the Pioneer Booster's Club at Huey's Saloon at 2425 Highway 61: RESOLUTION 06-01-002 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the Pioneer Booster Club, to operate at Huey's Saloon located at 2425 Highway 61, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. 4. Annual License Lawful Gambling - Maplewood Athletic Association Adopted the following resolution approving an annual lawful gambling license for the Pioneer Booster's Club at Gulden's Roadhouse, located at 2999 North Highway 61: RESOLUTION 06-01-003 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the Maplewood Athletic Association, to operate at Guldens Roadhouse located at 2999 North Highway 61, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control City Council 01-09-06 Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. 5. Conditional Use Permit Review — Walking in Faith Church (2385 Ariel Street) Moved to review the conditional use permit for the Walking in Faith Church at 2385 Ariel Street again in one year. 6. County Road D Realignment, Surcharge Pond, Wetland Mitigation — City Project 02-07 a. Resolution for Modification of Existing Construction Contract, Change Order No. 6 Adopted the following resolution directing the modification of the existing construction contract, Change Order Number 6: RESOLUTION 060-01-004 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Construction of County Road D Realignment East (T.H. 61 to Southlawn Dr.) City Project 02-07, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 02-07, Change Order No. 6. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 6 in the amount of $12,943.84. The revised contract amount is $1,447,271.68. No revisions to the project budget are proposed at this time. 7. County Road D Realignment East, Southlawn to Hwy 61 — City Project 02-07 a. Resolution for Modification of Existing Construction Contract, Change Order Nos. 13, 14, 15, and 16 Adopted the following resolution directing the modification of the existing construction contract, Change Order Nos. 13, 14, 15 and 16, for the County Road D Realignment East Improvements (Southlawn to Highway 61), City Project 02-07: RESOLUTION 06-01-005 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 02-07, CHANGE ORDER Nos. 13 - 16 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02-07, County Road D Realignment (East) Improvements (TH 61 to Southlawn Dr.), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02-07, Change Order Nos. 13, 14, 15 and 16, as an increase to said contract by an amount of $378,738.61, such that the new contract amount is now and hereby established as $2,800,117.31. City Council 01-09-06 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order Nos. 13, 14, 15 and 16 as a contract increase in the amount of $378,738.61. The revised contract amount is $2,800,117.31. No revisions to the project budget are required at this time, as these changes fall within the original project scope and budget. 8. County Road D Realignment, West of Hwy 61 — City Project 02-08 a. Resolution for Modification of Existing Construction Contract, Change Order No. 8 Adopted the following resolution directing the modification of the existing construction contract, Change order No. 8 (Palda Contract), for the County Road D West Improvements (TH 61 to Walter Street), City Project 02-08: RESOLUTION 06-01-006 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 02-08, CHANGE ORDER NO. 8 (Palda Contract) WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02-08, County Road D Realignment (West) Improvements (TH 61 to Walter Street), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02-08, Change Order No. 8, (Palda Contract), as an increase to said contract by an amount of $6,281.00, such that the new contract amount is now and hereby established as $735,500.15. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order No. 8, (Palda Contract), as a contract increase in the amount of $6,281.00. The revised contract amount is $735,500.15. No revisions to the project budget are proposed at this time, as these changes fall within the revised budget approved by city council on December 12th, 2005. 9. Hazelwood/County Road C Area Streets — City Project 03-18 a. Resolution for Modification of Existing Construction Contract, Change Order No. 4 Adopted the following resolution directing the modification of the existing construction contract for the Hazelwood/County Road C Area Street Improvements, City Project 03- 18, Change Order No. 4: City Council 01-09-06 RESOLUTION 06-01-007 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 03-18, CHANGE ORDER 4, AND REVISION OF THE PROJECT FINANCING PLAN WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 03-18, Hazelwood/County Road C Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02-08, Change Order No. 4, as an increase to said contract by an amount of $7,291.00, such that the new contract amount is now and hereby established as $1,689,204.32. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order No. 4, as a contract increase in the amount of $7,291.00. The revised contract amount is $1,689,204.32. No revisions to the project budget are proposed at this time, as these changes fall within the revised budget approved by city council on December 7th, 2004. 10. Dahl Avenue Street and Utility Improvements — City Project 05-10 a. Resolution for Modification of Existing Construction Contract, Change Order No. 1 Adopted the following resolution directing the modification of the existing construction contract, Change Order No. 1, for the Dahl Avenue Street and Utility Improvements for Woodhill Development, City project 05-10: RESOLUTION 06-01-008 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 05-10, CHANGE ORDER NO. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 05-10, Dahl Avenue Street and Utility Improvements for Woodhill Subdivision, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 05-10, Change Order No. 1, as an increase to said contract by an amount of $8,082.69, such that the new contract amount is now and hereby established as $431,900.19. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order No. 1 as a contract increase in the amount of $8,082.68. The revised contract amount is $431,900.19. No revisions to the project budget are proposed at this time, as these changes fall within the revised budget approved by city council on April 25th, 2005. 11. Resolution for Adoption of 2006 Public Works Permit Fees City Council 01-09-06 After discussion, this item was tabled until additional information is provided. 12. 2006 Fuel Purchases — Approve Joint Purchasing Agreement with City of St. Paul Adopted the following Joint Powers Agreement with the City of St. Paul for joint Fuel Purchasing: JOINT POWERS AGREEMENT Between the City of Saint Paul and The City of Maplewood THIS AGREEMENT is made and entered into this 21 day of December 2005 by and between the City of Saint Paul (Ramsey County, Minnesota) hereinafter referred to as "the City" and the City of Maplewood (Ramsey County, Minnesota), whose address is 1830 County Road B East, hereinafter referred to as "Maplewood." WHEREAS, the City of Saint Paul and Maplewood, pursuant to the provisions of Minnesota Statute 471.59 are authorized to enter into an agreement to exercise jointly the governmental powers and functions each has individually; and WHEREAS, the City's Division of Contract and Analysis Services is authorized to provide purchasing, contracting, surplus disposal, and other services to other local governments to achieve operating efficiencies and to secure more favorable prices and conditions; and WHEREAS, Maplewood wishes to take advantage of these benefits and services; NOW, THEREFORE, IT IS HEREBY AGREED by and between the parties hereto as follows: 1. The City of Saint Paul, through its Division of Contract and Analysis Services, pursuant to procedures set forth in the Saint Paul City Charter and applicable State Statutes, shall provide purchasing, contracting, and other services offered by the Division to Maplewood as requested by Maplewood in accordance with applicable Statutes and policies. 2. As agreed upon with Maplewood, the Division of Contract and Analysis Services may make purchases or establish other contracts jointly with the City or make purchases for Maplewood alone in the performance of the requested services. Regardless of the method selected, the City and Maplewood shall each make payment directly to any vendors or contractors according to established procedures and shall enter into its own contract or agreement with the vendor. City Council 01-09-06 3. Neither party shall assume any responsibility for the accountability of funds expended by the other or the issuance of a purchase order or contract by the other party. 4. Indemnification. Nothing in this Agreement shall constitute a waiver of the rights, privileges and benefits that each party is entitled to under Minnesota Statutes. Each party agrees that it will be responsible for its own acts and/or omissions and those of its officials, employees, representatives, and agents in carrying out the terms of this Agreement and the results thereof to the extent authorized by law and shall not be responsible for the acts and/or omissions of the other party and the results thereof. The liability and the monetary limits of liability of the parties, their officials, employees, representatives, and agents shall be governed by the provision of the Minnesota Torts Claims Act, Minnesota Statutes Chapter 466, et seq. and other applicable law. 5. As mutually agreed upon, Maplewood will compensate the City for actual costs incurred in the provision of the services described herein to Maplewood. 6. Either party to this Agreement may terminate the Agreement with or without cause upon thirty (30) days prior written notice to the other party. 7. Neither party to this Agreement shall assign, delegate or transfer any rights or obligations under this Agreement without prior written consent from the other party. 8. Any amendment or modification to this Agreement shall be in writing and shall not be effective until executed by all parties to this Agreement. 9. This Agreement contains the entire Agreement between the parties with regards to the matters set forth herein. 13. 61 Improvements — County Road D Court Improvements — TH 61 East Frontage Road Improvements (Beam to 1-694), City Projects 03-07/04-06 and 4-25 — Resolution Combining Projects for Accounting Purposes Adopted the following resolution approving the combining of TH 61 Improvements (City Project 04-06, Fund 558) and the TH 61 East Frontage Road Improvements (Beam to 1- 694) Improvements (City Project 04-25, Fund 559) into a single project for accounting purposes (Fund 546): City Council 01-09-06 RESOLUTION 06-01-009 COMBINING TO A SINGLE PROJECT TH 61 IMPROVEMENTS COUNTY ROAD D COURT TH 61 EAST FRONTAGE ROAD WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made three Improvement Projects, as follows: 03-07, TH 61 Improvements (Beam to Buerkle), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429 04-06, County Road D Court Improvements (TH 61 to Walter Street), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429 04-25, TH 61 East Frontage Road Improvements (Beam to 694), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429 WHEREAS, said projects have been combined for construction purposes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: Said projects are hereby approved to be combined for accounting purposes. 2. The Finance Director is hereby directed to implement said accounting changes into one single project fund. 14. County Road D Court Improvements, City Project 04-06 — Resolution Approving Name Change to County Road D Circle Adopted the following resolution revising the name of County Road D Court to County Road D Circle: RESOLUTION 06-01-010 APPROVING NAME CHANGE COUNTY ROAD D COURT TO COUNTY ROAD D CIRCLE WHEREAS, a resolution of the city council adopted the 91h day of February 2004, ordered the improvement on the proposed County Road D Realignment Improvements (West of TH 61 to Highridge Court), City Project 02-08, and WHEREAS, the City Council adopted a resolution on the 13th day of September 2004 establishing the name of a joint roadway with the City of Vadnais Heights to be called County Road D Court, and WHEREAS, the City of Vadnais Heights has requested said roadway to be called County Road D Circle and has agreed to pay all incidental costs for said name change, and WHEREAS, no Maplewood residents are adversely impacted by said name change. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That said roadway shall hereby be called County Road D Circle. 2. The City Engineer is hereby directed to submit a certified copy of this resolution to the Ramsey County surveyor for initiation of said name change. City Council 01-09-06 10 15. Financing Plan for Public Works Building Addition Approved the adjustment of the financing plan to match the anticipated final project costs as follows: 1) increased the estimated interest on investments by $23, 000, 2) increased the transfer for the fleet Management fund by $123,145, and 3) increased the transfer for the Environmental Utility Fund by $40,000. PUBLIC HEARINGS J. AWARD OF BIDS Buckthorn Removal a. City Manger Fursman presented the report. b. Parks and Recreation Director Anderson provided specifics from the report. Mayor Longrie moved to accept the staff report for Buckthorn removal at the Priory Preserve. Seconded by Councilmember Bartol Ayes -All Councilmember Juenemann moved to accept the low bid of $21.560 to Natural Resources Restoration for the buckthorn removal of the Priory Preserve. Seconded by Mayor Longrie Ayes -All 2. 2006 Publishing Bid a. City Manger Fursman presented the report. b. Parks and Recreation Director Anderson provided specifics from the report. Councilmember Juenemann moved to accept the staff report for the 2006 Publishing Bid. Seconded by Councilmember Hjelle Ayes -All Councilmember Juenemann moved to accept the bid from Nystrom Publishing in the amount of $48.773 for the 2006 publishing with the understanding that city staff will modify the number of printed pates to say within the allocated amount of $45.390 for the 2006 budget. Seconded by Councilmember Hjelle Ayes -All K. UNFINISHED BUSINESS TH 5 and TH 120 Property, City Project 03-20 — Resolution Calling for Public Hearing on January 23 on Bus Garage Proposal a. City Manger Fursman presented the report. b. City Engineer AN provided specifics from the report. City Council 01-09-06 11 Mayor Longrie moved to accept the staff report for the TH 5 and TH 120 excess MnDOT Property. Seconded by Councilmember Juenemann Ayes -All The following person was heard: Ron Cockriel, 943 Century Avenue, Maplewood Councilmember Juenemann moved to adopt the following resolution calling for a Public Hearing for January 23. 2006 at 7:00 p.m. on the TH 5 and TH 120 excess MnDOT Property for ISD #622, including a friendly amendment that at the conclusion of the public hearina a final decision will not be made: RESOLUTION 06-01-011 CALLING FOR PUBLIC HEARING WHEREAS, the Maplewood City Council has been requested to review a proposal from Independent School District No. 622 for relocation of their bus garage facility from North St. Paul to vacant MnDOT Property at the intersection of TH 5 and TH 120 (Century Avenue), and WHEREAS, said proposal requires extensive public review and comment, and WHEREAS, the Council desires to hear all relative comment on the proposal. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider a presentation by the ISD #622 staff on a bus garage relocation proposal for the MnDOT property at TH 5 and TH 120. 2. A public hearing shall be held on such proposed proposal on the 23rd day of January 2006 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required. Seconded by Councilmember Hjelle Ayes -All L. NEW BUSINESS 2006 Public Hearing Policies and Procedures a. City Manger Fursman presented the report. b. City Clerk Guilfoile provided specifics from the report. Mayor Longrie moved to accept the staff report: Seconded by Councilmember Hjelle Ayes -All Councilmember Rossbach moved to adopt the following 2006 Public Hearing Policies and Procedures: City Council 01-09-06 12 Y.', U-4- x"I I I I K' L�LA E (D 0 0 U10" Seconded by Mayor Longrie Ayes -All 2. Rules of Procedure for City Council and Council Meetings a. City Manger Fursman presented the report. b. City Clerk Guilfoile provided specifics from the report. Mayor Longrie moved to accept the staff report for the Rules of Procedure for the City Council and Council Meetings. Seconded by Councilmember Rossbach Ayes -All Mayor Longrie moved to approve the following change in the Rules of Procedure for City Council and Council Meetings: A. Call to Order B. Pledge of Allegiance C. Roll Call D. Approval of Agenda E. Approval of Minutes F. Visitor Presentations G. Presentations H. Consent Agenda I. Public Hearings J. Award of Bids K. Unfinished Business Seconded by Councilmember Bartol Ayes -All 3. 2006 Council Appointments a. City Manger Fursman presented the report. b. City Clerk Guilfoile specifics from the report. Mayor Longrie moved to accept the staff report for the 2006 Council Appointments: Seconded by Councilmember Rossbach Ayes -All Mayor Longrie moved to pull the Ramsey/Washington Suburban Cable Commission for a separate vote: Seconded by Councilmember Juenemann Ayes -Mayor Longrie, Councilmembers Bartol, Juenemann and Rossbach Nays-Councilmember Hjelle Mayor Longrie moved to accept the following 2006 Council Appointments: City Attorney: Prosecuting Attorney: Official Newspaper: Patrick J Kelly Kelly & Fawcett Patrick J Kelly Kelly & Fawcett Maplewood Review Pioneer Press (alternate) City Council 01-09-06 14 Data Compliance Officers: City Compliance Officers Karen Guilfoile City Personnel Officer Sherrie Le City Law Enforcement Officer David Thomalla Municipal Legislative Commission: Kathleen Juenemann (Monthly, Wed 11:30 a.m. - 1:00 p.m.) Diana Longrie (alternate) Ramsey County League Will Rossbach of Local Governments: Kathleen Juenemann (alternate) N.E.S.T: Will Rossbach (First Tuesday @ 7:30 p.m.) Suburban Rate Authority: Diana Longrie (First month of quarter) St. Paul Water Utility No Representative Needed Board of Commissioners: (Second Monday @ 5:00 p.m.) Suburban Area Chamber Diana Longrie of Commerce: The Partnership: No Council Representative (Tuesday a.m.) David Kvam (Staff Representative) John Banick (Staff Representative) Joint Ice Arena Board: Erik Hjelle David Bartol Bruce Anderson (Staff Representative) Fire Relief Association: Diana Longrie Relief By-laws require Mayor to be member of the board (Every other month/2 hrs.) Rush Line Corridor: Will Rossbach Chuck AN (Staff Representative) 800 MHz Representative: Kathleen Juenemann Will Rossbach (alternate) Acting Mayor 2006: Kathleen Juenemann Community Design Review Board: Diana Longrie (2nd & 4th Tuesdays/2 hours) Shan Finwall (Staff Representative) Environmental Committee (1" Tuesday/1-2 hours) Housing Redevelopment Authority: Kathleen Juenemann DuWayne Konewko (Staff Representative) David Bartol Melinda Coleman (Staff Representative) City Council 01-09-06 15 Human Relations Commission (Temporarily Disbanded) Parks & Recreation Commission (3rd Monday/2 hours) Planning Commission: (1" & 3rd Mondays/2-3 hours) Kathleen Juenemann Karen Guilfoile (Staff Representative) David Bartol Bruce Anderson (Staff Representative) Will Rossbach Ken Roberts (Staff Representative) Police Civil Service Commission Erik Hjelle (As needed approximately 4-10 times per year) Sherrie Le (Staff Representative) Seconded by Councilmember Juenemann Ayes -All Councilmember Bartol moved to accept the following the 2006 Council Appointment: Ramsey/Washington Kim Facile Suburban Cable Commission: Erik Hjelle (alternate) Robert Cardinal (alternate) Seconded by Mayor Longrie Ayes -Mayor Longrie, Councilmembers Hjelle and Bartol Nays-Councilmember Juenemann and Rossbach 4. Planning Commission Reappointments a. City Manger Fursman presented the report. b. Assistant City Manager Coleman provided specifics from the report. Mayor Longrie moved to accept the staff report for the Planning Commission Reappointments. Seconded by Councilmember Rossbach Ayes -All Councilmember Rossbach moved to interview the three existing commissioner and two new candidates as soon as feasible. Seconded by Councilmember Juenemann Ayes -All 5. Community Design Review Board Reappointments a. City Manger Fursman presented the report. b. Assistant City Manager Coleman provided specifics from the report. Mayor Longrie moved to accept the staff report for the Design Review Board Reappointments. Seconded by Councilmember Hjelle Ayes -All Councilmember Rossbach moved to interview the two existing commissioner and the new candidates as soon as feasible. City Council 01-09-06 16 Seconded by Councilmember Juenemann Ayes -All 6. Police Civil Service Commission Reappointments a. City Manger Fursman presented the report. b. Human Resource Director Le provided specifics from the report. Councilmember Juenemann moved to accept the staff report for the Police Civil Service Commission Reappointments: Seconded by Councilmember Hjelle Ayes -All Councilmember Juenemann moved to reappoint Marlene Palkovich to the Police Civil Service Commission Reappointment: Seconded by Mayor Longrie Ayes -All 9:03 pm. - A recess was taken for 7 minutes. 7. Gladstone Area Redevelopment Improvements, City Project 04-21 — Resolution Calling for Consideration of Alternative Concept for Redevelopment and Directing Additional Funds for Review a. City Manger Fursman presented the report. b. City Engineer AN provided specifics from the report. The following person was heard: Wayne Sachi, 1100 Frost Avenue, Maplewood Mayor Longrie moved to accept the staff report for the Gladstone Area Redevelopment Improvements. Seconded by Councilmember Bartol Ayes -All Mayor Longrie moved to direct staff to conduct a feasibility analysis and proposal layout (unit allocation to property) of the plan; provide the Commissions and Committees along with the Task Force copies of the Analysis and Proposal for review and recommendation, plus conduct one additional Public Meeting for consideration of this plan. This action would adjust the schedule for a March or early April 2006 presentation of the Master Plan to the City Council. Staff is also directed to adjust the project budget to $340,000 with the source of financina to be from future Droiect revenues. plus $10.000 from the Environmental Utility Fund. Seconded by Councilmember Bartol Ayes -Mayor Longrie, Councilmembers Bartol and Hjelle Nays-Councilmembers Juenemann and Rossbach 8. Political Campaign Activity Policy/State Law Violations a. City Manger Fursman presented the report and specifics from the report. City Council 01-09-06 17 Mayor Longrie moved to not accept the staff report because: 1. The City Clerk Guilfoile confirmed the city council policy stated in the City Manger Fursman report was never adopted by the City Council. 2. The correct City Council policy contains legally defined terms that the council needs to understand clearly so that any policy changes do not increase the risk of litigation. Seconded by Councilmember Bartol Ayes -Mayor Longrie, Councilmembers Bartol and Hjelle Nays-Councilmembers Juenemann and Rossbach Mayor Longrie moved to request the following information from staff to be presented to council at the January 23rd City Council Meeting: 1. The definition of political activity. 2. The history of the transfer of the fire stations to the city and the custom of the use by the firefighters of those fire stations. 3. Public forum vs non public forum. 4. Definition of: campaigning, campaigning materials, campaign activity and what types of activities fall in each of the categories. 5. How section 14 of the Rules of Procedures for City Council and Council Meetings was enacted 6. Comparison of the policy with other cities Seconded by Councilmember Hjelle Ayes -All Councilmember Juenemann moved to direct the City Attorney to inform council prior to the council meeting on January 23rd, what the position of the council "can be". Seconded by Mayor Longrie Ayes-Councilmembers Juenemann and Rossbach Nays -Mayor Longrie and Councilmembers Bartol and Hjelle 11:20 p.m. Mayor Longrie moved for a continuation of the meeting until all agenda items were completed. Seconded by Councilmember Bartol Ayes -All 9. IT Council Chambers Upgrade Mayor Longrie moved to table this item until the January 23rd City Council Meeting. Seconded by Councilmember Rossbach Ayes -All M. COUNCIL PRESENTATIONS 3. Emergency Management-Councilmember Juenemann invited the public to an open house Thursday, January 26th at 7:00 p.m. and the role it plays in public safety in Maplewood. City Council 01-09-06 18 2. Trash Collection-Councilmember Rossbach has received requests to have the city consider moving to a single trash hauler. 3. South Leg Meeting Update-Councilmember Rossbach notified the public the next South Leg Meeting topic will be on January 19th with the main topic being recycling. 4. Mayor's Forum -Mayor Longrie provided an update on her first Mayor's Forum. 5. Legislative Meeting -Mayor Longrie updated council members on her recent meeting with Commissioner Reinhardt. 6. Special Meeting-Councilmember Hjelle asked to delay his request for a special meeting. N. ADMINISTRATIVE PRESENTATIONS City Manager Fursman reminded council to be cautious of council meetings by phone or proxy. O. ADJOURNMENT Mayor Longrie adjourned at 11:35 p.m. City Council 01-09-06 19 %O f/141 r k�d1A I< - Item D-3 Memo To: Mayor Longrie & Council Members From: Mychal Fowlds, IT Director CC: Department Heads Date: January 9, 2006 Re: Update on Council Chamber upgrades Introduction We have met with 3 consultants on the redesign and upgrades of our Council Chambers and are currently getting sample RFP's from surrounding communities. We've also toured the Council Chambers of Shoreview, Roseville and North St. Paul to gather ideas. What we have yet to do is meet with you, the Council, to gather your ideas and thoughts on what you'd like to see improved. Available funds We have $53,000 available in a CIP fund for the upgrade of the Council Chambers. We will also be given a grant for $50,000 from GTN which is conditional. Upon speaking with Tim Finnerty from GTN it was stated to me that sometime in March they will finalize conditions regarding the grant. Basically we will be able to spend the $50,000 on only certain items that GTN has approved. IT priorities Although many of our improvements with the Council Chambers will be based off of direction from you, there are a few items that need to be at the top of the list. 1. Replacement of recording and playback devices 2. Audio equipment in Council Chambers and in control room 3. Improvements to presentation area 4. Replacing TV's with a more up-to-date solution 5. New camera's Recommendation Depending on how you want to proceed, I'd like to either have a meeting with all of you in regards to any ideas you may have or you may simply e-mail them to me. Then, once we find out what we'll be able to use the funds from GTN for, we'll be able to act on the priorities and ideas that we've formulated.