HomeMy WebLinkAbout01-09-2006/_1
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, January 9, 2006
Council Chambers, City Hall
Meeting No. 06-01
CALL TO ORDER:
A meeting of the City Council was held in the Council Chambers, at the City Hall, and
was called to order at 7:00 P.M. by Mayor Longrie.
PLEDGE OF ALLEGIANCE
Mayor Longrie acknowledged the Maplewood residents who are severing the country
here and abroad, honoring and appreciating their efforts in protecting America's
freedom.
ROLL CALL
Diana Longrie, Mayor
Present
David Bartol, Councilmember
Present
Erik Hjelle, Councilmember
Present
Kathleen Juenemann, Councilmember
Present
Will Rossbach, Councilmember
Present
APPROVAL OF MINUTES
Minutes from City Council Meeting -December 12, 2005
Councilmember Juenemann moved to approve the minutes from the December 12,
2005 City Council meeting as presented.
Seconded by Councilmember Rossbach
VISITOR PRESENTATIONS
None
APPROVAL OF AGENDA
Ayes-Councilmembers Bartol,
Hjelle, Juenemann, and Rossbach
Abstain -Mayor Longrie
M1. Emergency Management
M2. Trash Collection
M3. South Leg Meeting
M4. Update on Mayor's Forum
M5. Update on Mayor's Meeting with Commissioner Reinhardt
M6. Notice of Special Meeting, Wednesday, January 11, 2006
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Bartol Ayes -All
City Council 01-09-06
G. APPOINTMENTS/PRESENTATIONS
1. Oath of Office — Councilmember Juenemann
a. City Clerk Guilfoile conducted the Oath of Office for Councilmember
Juenemann for her second term of office.
2. Police Department Promotion Ceremony
a. Mayor Longrie announced the promotions.
b. Police Chief Thomalla recognized the following promotions:
• Sergeant Michael Shortreed to Lieutenant Shortreed
• Officer Kerry Crotty to Sergeant Crotty
C. City Clerk Guilfoile administered the Oath of Office to Police Officer
Joseph Steiner.
H. CONSENT AGENDA
Councilmember Rossbach moved to accept the staff report for consent agenda items 1-
10, 13, 15.
Seconded by Councilmember Juenemann Ayes -All
Mayor Longrie moved to adopt consent agenda items 1-10, 13, 15.
Seconded by Councilmember Juenemann Ayes -All
Councilmember Rossbach moved to not accept the staff report for agenda item 11
because the staff report references the 1997 United Buildina Code which may not be the
latest building code adopted by the city. Basing the report on an incorrect adopted code
effects the accuracv and validitv of the costs stated in the report.
Seconded by Councilmember Juenemann Ayes -All
Councilmember Rossbach moved to table consent aaenda items 11.
Seconded by Councilmember Juenemann
Ayes -All
Mayor Longrie moved to accept the staff report
for consent agenda item 12.
Seconded by Councilmember Juenemann
Ayes -All
Councilmember Mayor Longrie moved to adopt consent agenda item 12.
Seconded by Councilmember Juenemann
Ayes -All
Mayor Longrie moved to accept the staff report
for consent agenda item 14.
Seconded by Councilmember Juenemann
Ayes -All
Mayor Longrie moved to adopt consent agenda item 14.
City Council 01-09-06 2
Seconded by Councilmember Juenemann Ayes -All
1. Approval of Claims
ACCOUNTS PAYABLE:
$ 272,030.47
Checks # 68681 thru # 68744
dated 12/13/2005
$ 275,863.43
Disbursements via debits to checking account
dated 12/02/05 thru 12/08/05
Manual Checks # 68745 thru #
$ 3,650.00
68746
dated 12/13/05 thru 12/14/05
$ 885,582.09
Checks # 68747 thru # 68820
dated 12/16/05 thru 12/20/05
$ 1,874.94
EFT # 68821
dated 12/20/05
$ 89,413.77
Disbursements via debits to checking account
dated 12/09/05 thru 12/14/05
$ 278,112.67
Checks # 68822 thru # 68892
dated 12/27/05
$ 253,724.96
Disbursements via debits to checking account
dated 12/15/05 thru 12/21/05
$ 129.73
EFTs # 68893
dated 01/03/06
$ 579,104.01
Checks # 68894 thru # 68940
dated 01/03/05
$ 108,361.82
Disbursements via debits to checking account
dated 12/22/05 thru 12/29/05
$ 2,747,847.89
Total Accounts Payable
PAYROLL
Payroll Checks and Direct Deposits dated
$ 452,898.30 12/16/05
Payroll Deduction check # 103586 thru # 103588
$ 2,404.75
dated 12/16/05
$ 457,742.63 Payroll Checks and Direct Deposits dated
Payroll Deduction check #
$ 200.00 103715
dated 12/30/05
$ 913,245.68 Total Payroll
$ 3,661,093.57 GRAND TOTAL
City Council 01-09-06 3
2. Annual License Lawful Gambling — Hill Murray Mother's Club
Adopted the following resolution approving an annual lawful gambling license for Hill
Murray Mothers Club at Bleecher's Bar at 2220 White Bear Avenue:
RESOLUTION 06-01-001
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
premises permit for lawful gambling is approved for Hill Murray Mothers Club, to operate at
Bleecher's Bar 2220 White Bear Avenue, Maplewood, Minnesota.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
3. Annual License Lawful Gambling — Pioneer Booster Club
Adopted the following resolution approving an annual lawful gambling license for the
Pioneer Booster's Club at Huey's Saloon at 2425 Highway 61:
RESOLUTION 06-01-002
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
premises permit for lawful gambling is approved for the Pioneer Booster Club, to operate at
Huey's Saloon located at 2425 Highway 61, Maplewood, Minnesota.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
4. Annual License Lawful Gambling - Maplewood Athletic Association
Adopted the following resolution approving an annual lawful gambling license for the
Pioneer Booster's Club at Gulden's Roadhouse, located at 2999 North Highway 61:
RESOLUTION 06-01-003
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
premises permit for lawful gambling is approved for the Maplewood Athletic Association, to
operate at Guldens Roadhouse located at 2999 North Highway 61, Maplewood, Minnesota.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
City Council 01-09-06
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
5. Conditional Use Permit Review — Walking in Faith Church (2385 Ariel Street)
Moved to review the conditional use permit for the Walking in Faith Church at
2385 Ariel Street again in one year.
6. County Road D Realignment, Surcharge Pond, Wetland Mitigation — City Project 02-07
a. Resolution for Modification of Existing Construction Contract, Change
Order No. 6
Adopted the following resolution directing the modification of the existing construction
contract, Change Order Number 6:
RESOLUTION 060-01-004
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the
Construction of County Road D Realignment East (T.H. 61 to Southlawn Dr.) City Project 02-07,
and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 02-07, Change Order No. 6.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the
existing contract by executing said Change Order No. 6 in the amount of $12,943.84. The
revised contract amount is $1,447,271.68.
No revisions to the project budget are proposed at this time.
7. County Road D Realignment East, Southlawn to Hwy 61 — City Project 02-07
a. Resolution for Modification of Existing Construction Contract, Change
Order Nos. 13, 14, 15, and 16
Adopted the following resolution directing the modification of the existing construction
contract, Change Order Nos. 13, 14, 15 and 16, for the County Road D Realignment
East Improvements (Southlawn to Highway 61), City Project 02-07:
RESOLUTION 06-01-005
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 02-07, CHANGE ORDER Nos. 13 - 16
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 02-07, County Road D Realignment (East) Improvements (TH 61 to
Southlawn Dr.), and has let a construction contract pursuant to Minnesota Statutes, Chapter
429, and
WHEREAS, the City Engineer has reported that it is now necessary and expedient that
said contract be modified and designated as Improvement Project 02-07, Change Order Nos.
13, 14, 15 and 16, as an increase to said contract by an amount of $378,738.61, such that the
new contract amount is now and hereby established as $2,800,117.31.
City Council 01-09-06
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the
City of Maplewood to signify and show that the existing contract is hereby modified through said
Change Order Nos. 13, 14, 15 and 16 as a contract increase in the amount of $378,738.61. The
revised contract amount is $2,800,117.31.
No revisions to the project budget are required at this time, as these changes fall within
the original project scope and budget.
8. County Road D Realignment, West of Hwy 61 — City Project 02-08
a. Resolution for Modification of Existing Construction Contract, Change
Order No. 8
Adopted the following resolution directing the modification of the existing construction
contract, Change order No. 8 (Palda Contract), for the County Road D West
Improvements (TH 61 to Walter Street), City Project 02-08:
RESOLUTION 06-01-006
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 02-08, CHANGE ORDER NO. 8
(Palda Contract)
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 02-08, County Road D Realignment (West) Improvements (TH 61 to
Walter Street), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429,
and
WHEREAS, the City Engineer has reported that it is now necessary and expedient that
said contract be modified and designated as Improvement Project 02-08, Change Order No. 8,
(Palda Contract), as an increase to said contract by an amount of $6,281.00, such that the new
contract amount is now and hereby established as $735,500.15.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the
City of Maplewood to signify and show that the existing contract is hereby modified through said
Change Order No. 8, (Palda Contract), as a contract increase in the amount of $6,281.00. The
revised contract amount is $735,500.15.
No revisions to the project budget are proposed at this time, as these changes fall within
the revised budget approved by city council on December 12th, 2005.
9. Hazelwood/County Road C Area Streets — City Project 03-18
a. Resolution for Modification of Existing Construction Contract, Change
Order No. 4
Adopted the following resolution directing the modification of the existing construction
contract for the Hazelwood/County Road C Area Street Improvements, City Project 03-
18, Change Order No. 4:
City Council 01-09-06
RESOLUTION 06-01-007
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 03-18, CHANGE ORDER 4, AND REVISION OF THE PROJECT FINANCING PLAN
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 03-18, Hazelwood/County Road C Area Street Improvements, and has let
a construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the City Engineer has reported that it is now necessary and expedient that
said contract be modified and designated as Improvement Project 02-08, Change Order No. 4,
as an increase to said contract by an amount of $7,291.00, such that the new contract amount is
now and hereby established as $1,689,204.32.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the
City of Maplewood to signify and show that the existing contract is hereby modified through said
Change Order No. 4, as a contract increase in the amount of $7,291.00. The revised contract
amount is $1,689,204.32.
No revisions to the project budget are proposed at this time, as these changes
fall within the revised budget approved by city council on December 7th, 2004.
10. Dahl Avenue Street and Utility Improvements — City Project 05-10
a. Resolution for Modification of Existing Construction Contract, Change
Order No. 1
Adopted the following resolution directing the modification of the existing construction
contract, Change Order No. 1, for the Dahl Avenue Street and Utility Improvements for
Woodhill Development, City project 05-10:
RESOLUTION 06-01-008
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 05-10, CHANGE ORDER NO. 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 05-10, Dahl Avenue Street and Utility Improvements for Woodhill
Subdivision, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429,
and
WHEREAS, the City Engineer has reported that it is now necessary and expedient that
said contract be modified and designated as Improvement Project 05-10, Change Order No. 1,
as an increase to said contract by an amount of $8,082.69, such that the new contract amount is
now and hereby established as $431,900.19.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the
City of Maplewood to signify and show that the existing contract is hereby modified through said
Change Order No. 1 as a contract increase in the amount of $8,082.68. The revised contract
amount is $431,900.19.
No revisions to the project budget are proposed at this time, as these changes
fall within the revised budget approved by city council on April 25th, 2005.
11. Resolution for Adoption of 2006 Public Works Permit Fees
City Council 01-09-06
After discussion, this item was tabled until additional information is provided.
12. 2006 Fuel Purchases — Approve Joint Purchasing Agreement with City of St.
Paul
Adopted the following Joint Powers Agreement with the City of St. Paul for joint Fuel
Purchasing:
JOINT POWERS AGREEMENT
Between the City of Saint Paul and
The City of Maplewood
THIS AGREEMENT is made and entered into this 21 day of December 2005 by and between
the City of Saint Paul (Ramsey County, Minnesota) hereinafter referred to as "the City" and the
City of Maplewood (Ramsey County, Minnesota), whose address is 1830 County Road B East,
hereinafter referred to as "Maplewood."
WHEREAS, the City of Saint Paul and Maplewood, pursuant to the provisions of Minnesota
Statute 471.59 are authorized to enter into an agreement to exercise jointly the governmental
powers and functions each has individually; and
WHEREAS, the City's Division of Contract and Analysis Services is authorized to provide
purchasing, contracting, surplus disposal, and other services to other local governments to
achieve operating efficiencies and to secure more favorable prices and conditions; and
WHEREAS, Maplewood wishes to take advantage of these benefits and services;
NOW, THEREFORE, IT IS HEREBY AGREED by and between the parties hereto as follows:
1. The City of Saint Paul, through its Division of Contract and Analysis Services, pursuant to
procedures set forth in the Saint Paul City Charter and applicable State Statutes, shall
provide purchasing, contracting, and other services offered by the Division to Maplewood
as requested by Maplewood in accordance with applicable Statutes and policies.
2. As agreed upon with Maplewood, the Division of Contract and Analysis Services may
make purchases or establish other contracts jointly with the City or make purchases for
Maplewood alone in the performance of the requested services. Regardless of the method
selected, the City and Maplewood shall each make payment directly to any vendors or
contractors according to established procedures and shall enter into its own contract or
agreement with the vendor.
City Council 01-09-06
3. Neither party shall assume any responsibility for the accountability of funds expended by
the other or the issuance of a purchase order or contract by the other party.
4. Indemnification. Nothing in this Agreement shall constitute a waiver of the rights, privileges
and benefits that each party is entitled to under Minnesota Statutes. Each party agrees
that it will be responsible for its own acts and/or omissions and those of its officials,
employees, representatives, and agents in carrying out the terms of this Agreement and
the results thereof to the extent authorized by law and shall not be responsible for the acts
and/or omissions of the other party and the results thereof.
The liability and the monetary limits of liability of the parties, their officials, employees,
representatives, and agents shall be governed by the provision of the Minnesota Torts
Claims Act, Minnesota Statutes Chapter 466, et seq. and other applicable law.
5. As mutually agreed upon, Maplewood will compensate the City for actual costs incurred in
the provision of the services described herein to Maplewood.
6. Either party to this Agreement may terminate the Agreement with or without cause upon
thirty (30) days prior written notice to the other party.
7. Neither party to this Agreement shall assign, delegate or transfer any rights or obligations
under this Agreement without prior written consent from the other party.
8. Any amendment or modification to this Agreement shall be in writing and shall not be
effective until executed by all parties to this Agreement.
9. This Agreement contains the entire Agreement between the parties with regards to the
matters set forth herein.
13. 61 Improvements — County Road D Court Improvements — TH 61 East Frontage
Road Improvements (Beam to 1-694), City Projects 03-07/04-06 and 4-25 —
Resolution Combining Projects for Accounting Purposes
Adopted the following resolution approving the combining of TH 61 Improvements (City
Project 04-06, Fund 558) and the TH 61 East Frontage Road Improvements (Beam to 1-
694) Improvements (City Project 04-25, Fund 559) into a single project for accounting
purposes (Fund 546):
City Council 01-09-06
RESOLUTION 06-01-009
COMBINING TO A SINGLE PROJECT
TH 61 IMPROVEMENTS
COUNTY ROAD D COURT
TH 61 EAST FRONTAGE ROAD
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
three Improvement Projects, as follows:
03-07, TH 61 Improvements (Beam to Buerkle), and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429
04-06, County Road D Court Improvements (TH 61 to Walter Street), and has let
a construction contract pursuant to Minnesota Statutes, Chapter 429
04-25, TH 61 East Frontage Road Improvements (Beam to 694), and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429
WHEREAS, said projects have been combined for construction purposes.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
Said projects are hereby approved to be combined for accounting purposes.
2. The Finance Director is hereby directed to implement said accounting
changes into one single project fund.
14. County Road D Court Improvements, City Project 04-06 — Resolution Approving
Name Change to County Road D Circle
Adopted the following resolution revising the name of County Road D Court to County
Road D Circle:
RESOLUTION 06-01-010
APPROVING NAME CHANGE COUNTY ROAD D COURT TO
COUNTY ROAD D CIRCLE
WHEREAS, a resolution of the city council adopted the 91h day of February 2004, ordered the
improvement on the proposed County Road D Realignment Improvements (West of TH 61 to
Highridge Court), City Project 02-08, and
WHEREAS, the City Council adopted a resolution on the 13th day of September 2004
establishing the name of a joint roadway with the City of Vadnais Heights to be called County
Road D Court, and
WHEREAS, the City of Vadnais Heights has requested said roadway to be called County Road
D Circle and has agreed to pay all incidental costs for said name change, and
WHEREAS, no Maplewood residents are adversely impacted by said name change.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. That said roadway shall hereby be called County Road D Circle.
2. The City Engineer is hereby directed to submit a certified copy of this resolution to the
Ramsey County surveyor for initiation of said name change.
City Council 01-09-06 10
15. Financing Plan for Public Works Building Addition
Approved the adjustment of the financing plan to match the anticipated final project costs
as follows: 1) increased the estimated interest on investments by $23, 000, 2) increased
the transfer for the fleet Management fund by $123,145, and 3) increased the transfer for
the Environmental Utility Fund by $40,000.
PUBLIC HEARINGS
J. AWARD OF BIDS
Buckthorn Removal
a. City Manger Fursman presented the report.
b. Parks and Recreation Director Anderson provided specifics from the report.
Mayor Longrie moved to accept the staff report for Buckthorn removal at the Priory
Preserve.
Seconded by Councilmember Bartol Ayes -All
Councilmember Juenemann moved to accept the low bid of $21.560 to Natural
Resources Restoration for the buckthorn removal of the Priory Preserve.
Seconded by Mayor Longrie Ayes -All
2. 2006 Publishing Bid
a. City Manger Fursman presented the report.
b. Parks and Recreation Director Anderson provided specifics from the report.
Councilmember Juenemann moved to accept the staff report for the 2006 Publishing Bid.
Seconded by Councilmember Hjelle Ayes -All
Councilmember Juenemann moved to accept the bid from Nystrom Publishing in the
amount of $48.773 for the 2006 publishing with the understanding that city staff will
modify the number of printed pates to say within the allocated amount of $45.390 for the
2006 budget.
Seconded by Councilmember Hjelle Ayes -All
K. UNFINISHED BUSINESS
TH 5 and TH 120 Property, City Project 03-20 — Resolution Calling for
Public Hearing on January 23 on Bus Garage Proposal
a. City Manger Fursman presented the report.
b. City Engineer AN provided specifics from the report.
City Council 01-09-06 11
Mayor Longrie moved to accept the staff report for the TH 5 and TH 120 excess MnDOT
Property.
Seconded by Councilmember Juenemann Ayes -All
The following person was heard:
Ron Cockriel, 943 Century Avenue, Maplewood
Councilmember Juenemann moved to adopt the following resolution calling for a Public
Hearing for January 23. 2006 at 7:00 p.m. on the TH 5 and TH 120 excess MnDOT
Property for ISD #622, including a friendly amendment that at the conclusion of the public
hearina a final decision will not be made:
RESOLUTION 06-01-011
CALLING FOR PUBLIC HEARING
WHEREAS, the Maplewood City Council has been requested to review a proposal from
Independent School District No. 622 for relocation of their bus garage facility from North St. Paul
to vacant MnDOT Property at the intersection of TH 5 and TH 120 (Century Avenue), and
WHEREAS, said proposal requires extensive public review and comment, and
WHEREAS, the Council desires to hear all relative comment on the proposal.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The council will consider a presentation by the ISD #622 staff on a bus garage
relocation proposal for the MnDOT property at TH 5 and TH 120.
2. A public hearing shall be held on such proposed proposal on the 23rd day of
January 2006 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed
and published notice of such hearing and improvement as required.
Seconded by Councilmember Hjelle Ayes -All
L. NEW BUSINESS
2006 Public Hearing Policies and Procedures
a. City Manger Fursman presented the report.
b. City Clerk Guilfoile provided specifics from the report.
Mayor Longrie moved to accept the staff report:
Seconded by Councilmember Hjelle Ayes -All
Councilmember Rossbach moved to adopt the following 2006 Public Hearing Policies
and Procedures:
City Council 01-09-06 12
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Seconded by Mayor Longrie Ayes -All
2. Rules of Procedure for City Council and Council Meetings
a. City Manger Fursman presented the report.
b. City Clerk Guilfoile provided specifics from the report.
Mayor Longrie moved to accept the staff report for the Rules of Procedure for the City
Council and Council Meetings.
Seconded by Councilmember Rossbach
Ayes -All
Mayor Longrie moved to approve the following change in the Rules of Procedure for City
Council and Council Meetings:
A.
Call to Order
B.
Pledge of Allegiance
C.
Roll Call
D.
Approval of Agenda
E.
Approval of Minutes
F.
Visitor Presentations
G.
Presentations
H.
Consent Agenda
I.
Public Hearings
J.
Award of Bids
K.
Unfinished Business
Seconded by Councilmember Bartol Ayes -All
3. 2006 Council Appointments
a. City Manger Fursman presented the report.
b. City Clerk Guilfoile specifics from the report.
Mayor Longrie moved to accept the staff report for the 2006 Council Appointments:
Seconded by Councilmember Rossbach
Ayes -All
Mayor Longrie moved to pull the Ramsey/Washington Suburban Cable Commission for a
separate vote:
Seconded by Councilmember Juenemann Ayes -Mayor Longrie, Councilmembers
Bartol, Juenemann and Rossbach
Nays-Councilmember Hjelle
Mayor Longrie moved to accept the following 2006 Council Appointments:
City Attorney:
Prosecuting Attorney:
Official Newspaper:
Patrick J Kelly
Kelly & Fawcett
Patrick J Kelly
Kelly & Fawcett
Maplewood Review
Pioneer Press (alternate)
City Council 01-09-06
14
Data Compliance Officers:
City Compliance Officers Karen Guilfoile
City Personnel Officer Sherrie Le
City Law Enforcement Officer David Thomalla
Municipal Legislative Commission: Kathleen Juenemann
(Monthly, Wed 11:30 a.m. - 1:00 p.m.) Diana Longrie (alternate)
Ramsey County League Will Rossbach
of Local Governments: Kathleen Juenemann (alternate)
N.E.S.T: Will Rossbach
(First Tuesday @ 7:30 p.m.)
Suburban Rate Authority: Diana Longrie
(First month of quarter)
St. Paul Water Utility No Representative Needed
Board of Commissioners:
(Second Monday @ 5:00 p.m.)
Suburban Area Chamber Diana Longrie
of Commerce:
The Partnership: No Council Representative
(Tuesday a.m.) David Kvam (Staff Representative)
John Banick (Staff Representative)
Joint Ice Arena Board: Erik Hjelle
David Bartol
Bruce Anderson (Staff Representative)
Fire Relief Association: Diana Longrie
Relief By-laws require Mayor
to be member of the board
(Every other month/2 hrs.)
Rush Line Corridor: Will Rossbach
Chuck AN (Staff Representative)
800 MHz Representative: Kathleen Juenemann
Will Rossbach (alternate)
Acting Mayor 2006: Kathleen Juenemann
Community Design Review Board: Diana Longrie
(2nd & 4th Tuesdays/2 hours) Shan Finwall (Staff Representative)
Environmental Committee
(1" Tuesday/1-2 hours)
Housing Redevelopment Authority:
Kathleen Juenemann
DuWayne Konewko (Staff Representative)
David Bartol
Melinda Coleman (Staff Representative)
City Council 01-09-06 15
Human Relations Commission
(Temporarily Disbanded)
Parks & Recreation Commission
(3rd Monday/2 hours)
Planning Commission:
(1" & 3rd Mondays/2-3 hours)
Kathleen Juenemann
Karen Guilfoile (Staff Representative)
David Bartol
Bruce Anderson (Staff Representative)
Will Rossbach
Ken Roberts (Staff Representative)
Police Civil Service Commission Erik Hjelle
(As needed approximately 4-10 times per year) Sherrie Le (Staff Representative)
Seconded by Councilmember Juenemann Ayes -All
Councilmember Bartol moved to accept the following the 2006 Council Appointment:
Ramsey/Washington Kim Facile
Suburban Cable Commission: Erik Hjelle (alternate)
Robert Cardinal (alternate)
Seconded by Mayor Longrie Ayes -Mayor Longrie, Councilmembers Hjelle
and Bartol
Nays-Councilmember Juenemann and
Rossbach
4. Planning Commission Reappointments
a. City Manger Fursman presented the report.
b. Assistant City Manager Coleman provided specifics from the report.
Mayor Longrie moved to accept the staff report for the Planning Commission
Reappointments.
Seconded by Councilmember Rossbach
Ayes -All
Councilmember Rossbach moved to interview the three existing commissioner and two
new candidates as soon as feasible.
Seconded by Councilmember Juenemann Ayes -All
5. Community Design Review Board Reappointments
a. City Manger Fursman presented the report.
b. Assistant City Manager Coleman provided specifics from the report.
Mayor Longrie moved to accept the staff report for the Design Review Board
Reappointments.
Seconded by Councilmember Hjelle
Ayes -All
Councilmember Rossbach moved to interview the two existing commissioner and the
new candidates as soon as feasible.
City Council 01-09-06 16
Seconded by Councilmember Juenemann Ayes -All
6. Police Civil Service Commission Reappointments
a. City Manger Fursman presented the report.
b. Human Resource Director Le provided specifics from the report.
Councilmember Juenemann moved to accept the staff report for the Police Civil Service
Commission Reappointments:
Seconded by Councilmember Hjelle Ayes -All
Councilmember Juenemann moved to reappoint Marlene Palkovich to the Police Civil
Service Commission Reappointment:
Seconded by Mayor Longrie Ayes -All
9:03 pm. - A recess was taken for 7 minutes.
7. Gladstone Area Redevelopment Improvements, City Project 04-21 — Resolution
Calling for Consideration of Alternative Concept for Redevelopment and
Directing Additional Funds for Review
a. City Manger Fursman presented the report.
b. City Engineer AN provided specifics from the report.
The following person was heard:
Wayne Sachi, 1100 Frost Avenue, Maplewood
Mayor Longrie moved to accept the staff report for the Gladstone Area Redevelopment
Improvements.
Seconded by Councilmember Bartol Ayes -All
Mayor Longrie moved to direct staff to conduct a feasibility analysis and proposal layout
(unit allocation to property) of the plan; provide the Commissions and Committees along
with the Task Force copies of the Analysis and Proposal for review and recommendation,
plus conduct one additional Public Meeting for consideration of this plan. This action
would adjust the schedule for a March or early April 2006 presentation of the Master Plan
to the City Council. Staff is also directed to adjust the project budget to $340,000 with the
source of financina to be from future Droiect revenues. plus $10.000 from the
Environmental Utility Fund.
Seconded by Councilmember Bartol Ayes -Mayor Longrie,
Councilmembers Bartol and
Hjelle
Nays-Councilmembers Juenemann
and Rossbach
8. Political Campaign Activity Policy/State Law Violations
a. City Manger Fursman presented the report and specifics from the report.
City Council 01-09-06 17
Mayor Longrie moved to not accept the staff report because:
1. The City Clerk Guilfoile confirmed the city council policy stated in the City Manger
Fursman report was never adopted by the City Council.
2. The correct City Council policy contains legally defined terms that the council
needs to understand clearly so that any policy changes do not increase the risk of
litigation.
Seconded by Councilmember Bartol Ayes -Mayor Longrie,
Councilmembers Bartol and
Hjelle
Nays-Councilmembers
Juenemann and Rossbach
Mayor Longrie moved to request the following information from staff to be presented to
council at the January 23rd City Council Meeting:
1. The definition of political activity.
2. The history of the transfer of the fire stations to the city and the custom of the
use by the firefighters of those fire stations.
3. Public forum vs non public forum.
4. Definition of: campaigning, campaigning materials, campaign activity and what
types of activities fall in each of the categories.
5. How section 14 of the Rules of Procedures for City Council and Council Meetings
was enacted
6. Comparison of the policy with other cities
Seconded by Councilmember Hjelle
Ayes -All
Councilmember Juenemann moved to direct the City Attorney to inform council prior to
the council meeting on January 23rd, what the position of the council "can be".
Seconded by Mayor Longrie Ayes-Councilmembers Juenemann
and Rossbach
Nays -Mayor Longrie and
Councilmembers Bartol and Hjelle
11:20 p.m. Mayor Longrie moved for a continuation of the meeting until all agenda items
were completed.
Seconded by Councilmember Bartol Ayes -All
9. IT Council Chambers Upgrade
Mayor Longrie moved to table this item until the January 23rd City Council Meeting.
Seconded by Councilmember Rossbach Ayes -All
M. COUNCIL PRESENTATIONS
3. Emergency Management-Councilmember Juenemann invited the public to an
open house Thursday, January 26th at 7:00 p.m. and the role it plays in public
safety in Maplewood.
City Council 01-09-06
18
2. Trash Collection-Councilmember Rossbach has received requests to
have the city consider moving to a single trash hauler.
3. South Leg Meeting Update-Councilmember Rossbach notified the public the next
South Leg Meeting topic will be on January 19th with the main topic being
recycling.
4. Mayor's Forum -Mayor Longrie provided an update on her first Mayor's Forum.
5. Legislative Meeting -Mayor Longrie updated council members on her recent
meeting with Commissioner Reinhardt.
6. Special Meeting-Councilmember Hjelle asked to delay his request for a special
meeting.
N. ADMINISTRATIVE PRESENTATIONS
City Manager Fursman reminded council to be cautious of council meetings by phone or
proxy.
O. ADJOURNMENT
Mayor Longrie adjourned at 11:35 p.m.
City Council 01-09-06 19
%O f/141 r k�d1A I< -
Item D-3
Memo
To: Mayor Longrie & Council Members
From: Mychal Fowlds, IT Director
CC: Department Heads
Date: January 9, 2006
Re: Update on Council Chamber upgrades
Introduction
We have met with 3 consultants on the redesign and upgrades of our Council Chambers and
are currently getting sample RFP's from surrounding communities. We've also toured the
Council Chambers of Shoreview, Roseville and North St. Paul to gather ideas. What we
have yet to do is meet with you, the Council, to gather your ideas and thoughts on what you'd
like to see improved.
Available funds
We have $53,000 available in a CIP fund for the upgrade of the Council Chambers. We will
also be given a grant for $50,000 from GTN which is conditional. Upon speaking with Tim
Finnerty from GTN it was stated to me that sometime in March they will finalize conditions
regarding the grant. Basically we will be able to spend the $50,000 on only certain items that
GTN has approved.
IT priorities
Although many of our improvements with the Council Chambers will be based off of direction
from you, there are a few items that need to be at the top of the list.
1. Replacement of recording and playback devices
2. Audio equipment in Council Chambers and in control room
3. Improvements to presentation area
4. Replacing TV's with a more up-to-date solution
5. New camera's
Recommendation
Depending on how you want to proceed, I'd like to either have a meeting with all of you in
regards to any ideas you may have or you may simply e-mail them to me. Then, once we
find out what we'll be able to use the funds from GTN for, we'll be able to act on the priorities
and ideas that we've formulated.