The URL can be used to link to this page

Home My WebLink About03-13-2006Q 0 Q E. MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 13, 2006 Continuation 5:00 P.M. Thursday, March 16, 2006 Council Chambers, City Hall Meeting No. 06-06 CALL TO ORDER A meeting of the City Council was held in the Council Chambers, at the City Hall, and was called to order at 7:00 P.M. by Mayor Longrie. PLEDGE OF ALLEGIANCE ROLL CALL Diana Longrie, Mayor Present Rebecca Cave, Councilmember Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present Will Rossbach, Councilmember Present APPROVAL OF AGENDA Mayor Longrie moved to approve the agenda as amended. L6. Manager's Memo Dated March 10, 2006 L7. Preservation of Electronic Data Seconded by Councilmember Hjelle Ayes -All APPROVAL OF MINUTES Minutes from the February 27, 2006 Council/Manager Workshop Mayor Longrie moved to approve the minutes from the February 27, 2006 City Council/Manager Workshop as presented. Seconded by Councilmember Cave Ayes -Mayor Longrie, Councilmembers Hjelle, Juenemann and Rossbach Abstain-Councilmember Cave 2. Minutes from the February 27, 2006 City Council Meeting Mayor Longrie moved to approve the minutes from the February 27, 2006 City Council/Manager Workshop as corrected. Seconded by Councilmember Juenemann Ayes -Mayor Longrie, Councilmembers Hjelle, Juenemann and Rossbach Abstain-Councilmember Cave 3. Minutes from the March 6, 2006 Special City Council Meeting City Council Meeting 03-13-06 Mayor Longrie moved to approve the minutes from the February 13, 2006 City Council/Manager Workshop as corrected. Seconded by Councilmember Hjelle Ayes -Mayor Longrie, Councilmembers Hjelle, Juenemann and Rossbach Abstain-Councilmember Cave F. VISITOR PRESENTATIONS John Fallon, land and business owner in the City of Maplewood requested council input on the development of property he owns in Maplewood. Mayor Longrie and Council suggested Mr. Fallon provide new councilmembers with information on his proposal, and make application to the city. 2. David Bartol, 1249 Frisbee Avenue, Maplewood, recognized Public Works Director AN for the tremendous amount of work and persistence involved in the recent award his department received. Mr. Bartol read the following letter into the record: TO: MAYOR AND CRY COUNCIL OF MAPLEWOOD FROM: DAVID BARTOL SUBJWV MARCH 2 MEETING ON GLADSTONE ALTERNATM PLAN DATE: 3/132046 On March 2 vm had a meeting to show the public the Gladstame Alternative Plan and to hear their opinions. The fust part of the meeting was w present the plan and to compare it to the master plea Pieurres worse available to show same potentia! WdUi COM hsaftes. The second part of the meeting, which was longer them the first part, was devoted to hUdq& the ZMc. Staffv= thm to attsww questions, and the mayor and council members circulated around the room to hear people's opittiom An informal poll of those attending was handed out.. Copies of the poll were copiedthe next morning, gim to the courral, and placed on the city website. Two Mples are also available at city hall for the public to see. This imfarmal poll was meant to give a'saap shot in time" of the public's opinion of the options avaflal& This informed poll was not consistently filled out by the 90 people who responded. To address the ine�cies in the poll would be dit$ctdt and time comauaning. Even if all 90 responses were put into consistent form, I do not thirds that it would change the result. This was not wetted to be a prefect poll, only an informal one. Staff identied 13 responses do t ware Wen i£ied as Gladstone property owners. This woes a Ndy Shod mon. The Property owners favored tha master plan of 800 units, Their second choice was the allumadve plan of 490 units. They seem to be Ming that if they could not halve the IN plan, that they would prefrr the 490 unit plan over doing nodding. Staff also ids 9 non-aladstone residents from the total resident responses. Thus shoe were 68 Gladstone responses. This appears to a smaller represenWon. then the mal owners. It is clear that the Gladstone residents favored the 490 unit plan. Their second choice was the 0 un$ option. They seem to be saying that if they could not have the 490 unit plan that they would prefer to do noWing. This is an informal poll at one point int tae It appears to verily what I have been hewing all along from the residents and commercial property owners. This h& meal poll was intended to give the council some useful infarmaSon. There will be ranch more public discus ion in the future bcfoma the find council vote. I would encourage the council to 0ug100211 this i0faMAfi0n with tore of their ovwa. It is my opinion that the 490=it plan is abettor balance of benefits for the eommmc d property owmn and the Gk dstone area residents. The 800 umit would enable the commercial ptopWy owners m goLfwaize the selling price for their Iand at the mpemae of the residecaL The Godstone r klm is would be left to pay the price of this high density developmeaL The 490 unit plan balances the benefrta to both gin»pis. When the council vote comes up lathe lFmm my only hope is than the council will hmrtbe Dlj& and vote for whichever of the eboim is the Wrest to all. City Council Meeting 03-13-06 Mayor Longrie announced, due to the poor weather conditions, the Menards Development agenda item (1-4) will not be heard at this council meeting. This agenda item will be rescheduled to the March 27, 2006 meeting. G. APPOINTMENTS/PRESENTATIONS Resolutions of Appreciation — Rick Brandon/Audrey Duellman a. City Manager Fursman presented the report. b. Parks Director Anderson presented specifics from the report. Mayor Juenemann moved to adopt the following resolutions of appreciation to Rick Brandon and Audrey Duellman for their years of service on the Parks and Recreation Commission: 06-03-031 JOINT RESOLUTION OF APPRECIATION WHEREAS, Rick Brandon has been a member of the Maplewood Parks and Recreation Commission since March 1995 and has served faithfully in that capacity to the present time; and WHEREAS, the Parks and Recreation Commission has appreciated his experience, insights and good judgment and WHEREAS, he has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, he has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens, that Rick Brandon is hereby extended our heartfelt gratitude and appreciation for his dedicated service, and we wish him continued success in the future. 06-03-032 JOINT RESOLUTION OF APPRECIATION WHEREAS, Audrey Duellman has been a member of the Maplewood Parks and Recreation Commission since January 1997 and has served faithfully in that capacity to the present time; and WHEREAS, the Parks and Recreation Commission has appreciated her experience, insights and good judgment and WHEREAS, she has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, she has shown sincere dedication to her duties and has consistently contributed her leadership, time and effort for the benefit of the City. City Council Meeting 03-13-06 NOW, THEREFORE, ITIS HEREBY RESOL VEDfor and on behalf of the City of Maplewood, Minnesota and its citizens, that Audrey Duellman is hereby extended our heartfelt gratitude and appreciation for her dedicated service, and we wish her continued success in the future. Seconded by Councilmember Rossbach Ayes -All H. CONSENT AGENDA Councilmember Juenemann moved to adopt consent agenda items 1-3, and 7-8. Seconded by Councilmember Rossbach Ayes -All Councilmember Juenemann moved to adopt consent agenda item 6. Seconded by Councilmember Rossbach Ayes -All Mayor Longrie moved to adopt consent agenda item 4. Seconded by Councilmember Juenemann Ayes -All Councilmember Juenemann moved to adopt consent agenda item 5 with special thanks to the Communitv Desian Review Board Members. Seconded by Mayor Longrie Ayes -All 1. Approval of Claims ACCOUNTS PAYABLE: $ 317,956.21 Checks # 69324 thru # 69381 dated 02/24/06 thru 02/28/06 $ 150,375.58 Disbursements via debits to checking account dated 02-16-06 thru 02-23-06 $ 153,057.18 Manual Checks # 69382 thru # 69385 dated 02/27/06 thru 03/01/06 $ 385,091.05 Checks # 69386 thru # 69436 dated 03/07/06 $ 406,157.36 Disbursements via debits to checking account dated 02/24/06 thru 03/02/06 $ 1,412,637.38 Total Accounts Payable PAYROLL Payroll Checks and Direct Deposits dated $ 476,943.80 02/24/06 City Council Meeting 03-13-06 4 $ 2,284.75 Payroll Deduction check # 104298 thru # 104299 dated 02/24/06 $ 479,228.55 Total Payroll $ 1,891,865.93 GRAND TOTAL 2. North St. Paul/Lakeview Ambulance EMS Mutual Aid Agreement Adopted the Mutual Medical Services Mutual Aid Agreement between the City of Maplewood the City of North St. Paul and Lakeview Emergency Medical Services. 3. County Road D East Improvements (TH 61 to Southlawn) — City Project 02-07 — Approve Amendment to Extend Temporary License Agreement with Xcel Energy Approved the following amendment to Extend the Temporary License Agreement with Xcel Energy for the County Road D East Improvements, City Project 02-07, and authorized the Mayor and City Manager to execute the Amendment to Extend the Temporary License Agreement: AMENDMENT TO EXTEND TEMPORARY LICENSE AGREEMENT This AMENDMENT TO EXTEND TEMPORARY LICENSE AGREEMENT ("Amendment") is made effective this 31st day of January, 2006 by and between NORTHERN STATES POWER COMPANY, a Minnesota corporation, d/b/a Xcel Energy, with an address of 414 Nicollet Mall, Mezzanine, Minneapolis, Minnesota 55401 ("Licensor") and CITY OF MAPLEWOOD, Minnesota, a municipal corporation organized under the laws of the State of Minnesota, with an address of 1830 County Road B East, Maplewood, MN 55109 ("Licensee") (collectively, the "Parties"). . WHEREAS, Licensor is the fee owner of certain real property described as TRACTA, REGISTERED LAND SURVEY NO. 262, FILES OF THE REGISTRAR OF TITLES, RAMSEY COUNTY, MINNESOTA (the "Property"); and WHEREAS, on August 9, 2005, the Parties entered into a Temporary License Agreement granting Licensee limited access to a portion of the Property more particularly described in Exhibit A and setting forth certain other rights and duties among the Parties, one to another; WHEREAS, the License Agreement set forth the intent of Licensor to sell, and Licensee to purchase the Licensed Premises in accordance with the terms of a purchase agreement ("Purchase Agreement") not yet entered into by the Parties; WHEREAS, the License Agreement further provided that the Purchase Agreement would contain a closing date not later than sixty (60) days after the date of the License; WHEREAS, the License Agreement was subsequently extended by amendment dated October 7, 2005; and WHEREAS, it is the Parties desire to further extend the closing date, and continue to otherwise operate under the terms of the License Agreement, as previously amended, until the date of closing; NOW, THEREFORE, in consideration of the foregoing recitals and the agreement by Licensee to use the Licensed Premises as set forth in the Temporary License Agreement, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: City Council Meeting 03-13-06 The term of the Temporary License Agreement is hereby extended by amending the Expiration Date to February 28, 2006. The Parties shall enter into a Purchase Agreement as provided for under the License, and close on the purchase of the Licensed Premise on or before the Expiration Date. This Amendment serves to amend the Temporary License Agreement dated August 9, 2005. Except as amended herein, said Agreement remains in full force and effect and together with this amendment represents the entire understanding between Licensor and Licensee; and all prior agreements, either oral or written, are hereby declared null and void. Any further amendment to the Temporary License Agreement shall only be effective upon reduction to writing, with said writing to be executed by both Licensor and Licensee. If any provision of this Amendment shall be held to be invalid in any court of competent jurisdiction, the invalidity of such provision shall not affect any other provisions. This Amendment may be executed in two or more counterparts, each of which shall be deemed to be an original, but all of which shall constitute one and the same instrument IN WITNESS WHEREOF, this instrument shall be effective the day and year first above written. 4. Approval of Spring Clean -Up Event Scheduled for April 29, 2006 Approved the Spring Clean-up event scheduled for April 29, 2006. 5. Community Design Review Board 2005 Annual Report Accepted the annual report from the Maplewood Community Design Review Board. 6. Conditional Use Permit Review — University Auto Sales (1145 Highway 36) Approved the conditional use permit for University Auto Sales and Leasing at 1145 Highway 36 East. The City Council should review the permit again in the future if a problem arises or if the owners propose an expansion. 7. Parks and Recreation Department -Regular Part -Time Employees Approved the creation of two regular part-time community gym representative positions to assist with day-to-day operations of the Edgerton and Carver Community Gyms. 8. Purchase of One -Ton Truck and Utility Body Authorized entering into a contract with Stillwater Motors for the purchase of the cab and chassis and Aspen Equipment for the purchase of the utility crane body. I. PUBLIC HEARINGS 7:45 p.m. -- TH 5 and TH 120 Property Owned by MnDOT — City Project 03-20 — Review Marsh 212 and Hill—Murray Schools Concepts for Property Usage a. City Manager Fursman presented the report. b. Public Work Director Ahl presented specific from the report. C. Ron Cockriel, 943 Century Avenue, provided specifics from the report. d. Joe Peschges, President of Hill -Murray School, was present to provide further specifics, and to answer council questions. e. Craig Rafferty, Rafferty, Rafferty, Tollefson Architects spoke regarding design details. City Council Meeting 03-13-06 Ron Leif, Short, Elliott, Hendrickson provided details about the wetlands. g. Mark Goess, MnDOT representative, clarified that he understood to transfer the MnDOT property at 0 cost, that the use must be public purpose and did not need to be only a transportation purpose. Parks and Recreation Anderson spoke about to the lack of need or demand for additional athletic fields for the City of Maplewood. Terry Wasiluk, 648 Birch Lane South, explained the bus garage is a school district owned operation. Mayor Longrie opened the public hearing, calling for proponents or opponents. The following persons were heard: John Sprangers, 7233 Courtly Road, Woodbury Larry Wauker, 365 E. Kellog Blvd., St. Paul Tom Peterson, District Manager Ramsey Conservation District, 1425 Paul Kirkwold Drive, Arden Hills Mark Gernes, 1837 McKnight Road, Maplewood Kevin Kline, 2488 Arlington Avenue East, Maplewood Terry Wasiluk, 648 Birch Lane South, Shoreview Andrew Kline, 2488 Arlington Avenue East, Maplewood Mayor Longrie closed the public hearing at 9:03 p.m. Mayor Longrie moved to direct the City Manager Fursman and City Engineer Ahl to determine whether or not restored wetlands are considered public use and to bring back this item to the March 27th City Council Meeting. Seconded by Councilmember Hjelle 9:37 p.m. Council took a brief recess. J. AWARD OF BIDS None K. UNFINISHED BUSINESS Ayes -Mayor Longrie, Councilmembers Cave, Hjelle and Rossbach Nays-Councilmember Juenemann Kenwood Area Street Improvements, Project 05-16 a. Resolution Approving Plans and Advertising for Bids b. Resolution Ordering Preparation of Assessment Roll a. City Manager Fursman presented the report. b. Public Works Director Ahl presented specifics from the report. Councilmember Rossbach moved to adopt the following resolution for the Kenwood Area Street Improvements, Project 05-16 Approving Plans and Advertising for Bids: RESOLUTION 06-03-033 APPROVING PLANS ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the city council on December 12th, 2005, plans and City Council Meeting 03-13-06 specifications for Kenwood Area Street Improvements, Project 05-16, have been prepared by (or under the direction of) the city engineer, who has presented such plans and specifications to the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the city clerk. 2. The city clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least ten days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 14th day of April, 2006, at the city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The city clerk and city engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of April 24th, 2006. Seconded by Councilmember Hjelle Ayes -All Councilmember Rossbach moved to adopt the following resolution for the Kenwood Area Street Improvements, Project 05-16 Ordering the Preparation of the Assessment Roll: RESOLUTION 06-03-034 ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the city clerk and city engineer will receive bids for the Kenwood Area Street Improvements, City Project 05-16. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the clerk shall, upon completion of such proposed assessment notify the council thereof. Seconded by Councilmember Hjelle Ayes -All 2. Carver Crossings Improvements (formerly CoPar Development) — City Project 05-07 — Approve Resolution Authorizing Distribution of Environmental Assessment Worksheet (EAW) a. City Manager Fursman presented the report. b. Public Works Director AN presented specifics from the report. C. Kurt Schneider, CoPar Companies, 8677 Eagle Point Blvd., Lake Elmo, responded to council questions regarding current properties on the parcel. d. Fire Chief Lukin responded to Councilmember Hjelle's request about acquiring a permit from the DNR to use the property for Fire Department Training. Councilmember Juenemann moved to adopt the following resolution receiving the EAW for the Carver Crossing Development Proposal and authorizing distribution of the EAW according to the Environmental Quality Board (EQB) distribution list and establishes a 30 -day comment period: City Council Meeting 03-13-06 RESOLUTION NO. 06-03-035 A RESOLUTION APPROVING DISTRIBUTION FOR PUBLIC COMMENT OF A DRAFT ENVIRONMENTAL ASSESSMENT WORKSHEET FOR CARVER CROSSING OF MAPLEWOOD DEVELOPMENT PLAN WHEREAS, on March 14, 2005, the City Council approved a resolution, authorizing that an Environmental Assessment Worksheet ("EAW') be initiated and completed for the proposed Carver Crossing Development project; and WHEREAS, the City of Maplewood has prepared a draft EAW document that evaluates the cumulative environmental impacts of the development scenario; and WHEREAS, EQB guidance calls for a mandatory 30 -day public review and comment period on the draft EAW document that commences with publication in the EQB Monitor; and WHEREAS, the next publication date for the EQB Monitor is March 13th with a public comment deadline of April 12th NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that the draft EAW environmental analysis document for the Carver Crossing Development Plan be distributed for public comment commencing on March 13 and running to April 12 in accordance with Minnesota Environmental Quality Board Environmental Review Program procedures. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD THIS 13th DAY OF MARCH 2006. Seconded by Councilmember Hjelle Ayes -All Mr. AN announced a neighborhood meeting will be held March 30th regarding this item at the Fire Station on London Lane. Further information is available on the city website. 3. Conditional Use Permit Review — Comfort Bus Company (1870 Rice Street) a. City Manager Fursman presented the report. b. Assistant City Manager Coleman presented specifics from the report. C. The following person was heard: d. Bill McCoskey, 106 Roselawn Avenue East Councilmember Rossbach moved to table this item until the March 27th City Council Meeting, in order for the applicant to be present. Seconded by Councilmember Juenemann Ayes -All 4. Purchasing Policies a. City Manager Fursman presented the report. b. Finance Director Faust presented specifics from the report. Councilmember Rossbach moved to adopt the Purchase Policy from Employee -Owned Companies. Seconded by Councilmember Cave Ayes -All City Council Meeting 03-13-06 L. NEW BUSINESS Intoxicating Liquor License — Sherry Peake — Keller Golf Course Clubhouse a. City Manager Fursman presented the report. b. REAL Director Guilfoile presented specifics from the report. C. Sherry Peake, 2166 Maplewood Drive, Maplewood, was present for council questions. Councilmember Rossbach moved to approve the on -sale liquor license for Sherry Peake for the Keller Golf Course Clubhouse. Seconded by Councilmember Hjelle Ayes -All 2. Approve Settlement Claim for Sewer Backup at 2621 Ariel Street North with Joe and Susan Grieman a. City Manager Fursman presented the report. b. Parks and Recreation Director Anderson presented specifics from the report. Councilmember Juenemann moved to approve the settlement agreement with Joe and Susan Grieman at 2621 Ariel Street at $3,021.01 and authorized payment of said amount from the Sewer Fund. Seconded by Councilmember Rossbach Ayes -All 3. Approve Noise Variance for Ramsey County to Perform Night Time Road Maintenance on Beam Avenue between Hazelwood and White Bear Avenue Menards — 2280 Maplewood Drive a. Conditional Use Permit Revision b. Parking Reduction Authorization C. Design Approval a. City Manager Fursman presented the report. b. Public Works Director Ahl presented specifics from the report Councilmember Rossbach moved to approve the noise variance for Ramsey County to perform night road maintenance on Beam Avenue between Hazelwood and White Bear Avenue requesting Ramsey County to give serious consideration for daytime work from Southlawn to White Bear Avenue. Mayor Longrie added a friendly amendment that a notice be mailed to the residents specifying the times the work would be constructed and Councilmember Cave added a friendly amendment that the Seconded by Mayor Longrie Ayes -All Councilmember Hjelle moved to continue the meeting until 11:30 p.m. Seconded by Councilmember Cave Ayes -All 5. Predatory Offender Ordinance — Draft/First Reading a. City Manager Fursman presented the report. b. REAL Director Guilfoile presented specifics from the report. C. Police Chief Thomalla provided further specifics from the report. City Council Meeting 03-13-06 10 d. City Attorneys Kelly and Oliver provided legal perspective on the Predatory Offender Ordinance and answered council questions. Mayor Longrie moved to table the Predatory Offender Ordinance pending the receipt of all information requested by council. Seconded by Councilmember Rossbach Ayes -All Mayor Longrie adjourned the meeting at 12:00 a.m. CONTINUATION OF MARCH 13TH CITY COUNCIL MEETING 5:00 p.m. Thursday, March 16th Councilmember Cave moved to waive the Robert Rules of Order regarding additions to the agenda, Seconded by Councilmember Hjelle Ayes -All M1. Acknowledgement of Petition M2. Ramsey/Washington County Cable Commission M3. Tartan Ice Arena Joint Powers M4. Mapletree CUP M5. Council Meetings/South Maplewood Location 6. Manager's March 10, 2006 Memorandum a. City Manager Fursman presented the report. b. Councilmember Rossbach expressed how important it is not to have serial meetings, nor to direct staff other than from the dais. C. City Attorney Kelly explained the content of the discussion is key in defining serial meetings and defined the day to day functioning of a typical Class B city. d. City Manager Fursman reminded council a speaker from the League of MN Cities will be at the Council/Manager Workshop on April 3 d to discuss the Plan B Form of Government. 7. Preservation of Electronic Data a. Mayor Longrie presented the report and provided specifics of the report. Mayor Longrie moved to table this item the April 10th City Council Meeting. Seconded by Councilmember Rossbach Ayes -All M. COUNCIL PRESENTATIONS Acknowledgement of Petition -Mayor Longrie acknowledged the seven page petition received from City Employees at the Tuesday, March 14th Special meeting. The original petition is on file with the City Clerk. 2. Ramsey/Washington Cable Commission-Councilmember Hjelle announced there is a proposed $150,000 that the Cable Commission will be returning to the city in cable fees. City Council Meeting 03-13-06 11 3. Joint Powers/Tartan Ice Area -Councilmembers Cave and Hjelle attended the March 15th meeting and Ms. Cave provided an update from the meeting. 4. Public Hearing to Revoke the CUP for Mapletree-Council member Cave asked City Manager Fursman to include this item on the next City Council Agenda. 5. Council Meetings/South Maplewood-Councilmember Cave requested a Council Meeting be held in south Maplewood, possibly when the chambers is under renovation. N. ADMINISTRATIVE PRESENTATIONS Bid Award on Bond Issue — Mr. Fursman reminded council this brief meeting will be held on Thursday, March 23, 2006 at 5:00 p.m. 2. Retreat Update -Mr. Fursman suggested April 21St or the 28th for a Council/Staff Retreat with the 28th being preferred by the majority of the council. 3. April 3, 2006/Council/Manager Workshop/Plan B Form of Government and Democratic Governance -City Manager Fursman announced Kevin Frazell from the League of MN Cities will be the Guest Speaker at this meeting. 4. Liquor License Ordinance-Councilmember Cave asked that the liquor license ordinance be available for the March 27th meeting. REAL Director Clerk Guilfoile asked to leave the date at April 24th to ensure what is proposed is statutorily sound and offers council various options to decide upon. 5. Options to the League of MN Cities-Councilmember Hjelle asked if there is an additional source that could be brought in to speak to the Plan B Form of Government to provide a second perspective on the subject. City Manager Fursman suggested the International City Manger's Association as an option and he will contact them to see if a speaker would be available. 6. RCLLG-Councilmember Rossbach noted on March 30th, a Ramsey County League of Local Government will be holding a brainstorming meeting to determine areas of common interests to focus on for the remainder of the year. O. ADJOURNMENT Mayor Longrie adjourned at 5:42 p.m. City Council Meeting 03-13-06 12 6 AOZ-O 44a ' TO: MAYOR AND CITY COUNCIL OF MAPLEWOOD FROM: DAVID BARTOL SUBJECT: MARCH 2 MEETING ON GLADSTONE ALTERNATIVE PLAN DATE: 3/13/2006 On March 2 we had a meeting to show the public the Gladstone Alternative Plan and to hear their opinions. The first part of the meeting was to present the plan and to compare it to the master plan. Pictures were available to show some potential architectural features. The second part of the meeting, which was longer than the first part, was devoted to hearingt, he public. Staff was there to answer questions, and the mayor and council members circulated around the room to hear people's opinions. An informal poll of those attending was handed out. Copies of the poll were copied the next morning, given to the council, and placed on the city website. Two copies are also available at city hall for the public to see. This informal poll was meant to give a "snap shot in time" of the public's opinion of the options available. This informal poll was not consistently filled out by the 90 people who responded. To address the inconsistencies in the poll would be difficult and time consuming. Even if all 90 responses were put into consistent form, I do not think that it would change the result. This was not expected to be a prefect poll, only an informal one. Staff identified 13 responses that were identified as Gladstone property owners. This was a fairly good representation. The property owners favored the master plan of 800 units. Their second choice was the alternative plan of 490 units. They seem to be saying that if they could not have the 800 plan, that they would prefer the 490 unit plan over doing nothing. Staff also identified 9 non -Gladstone residents from the total resident responses. Thus there were 68 Gladstone responses. This appears to a smaller representation than the commercial owners. It is clear that the Gladstone residents favored the 490 unit plan. Their second choice was the 0 unit option. They seem to be saying that if they could not have the 490 unit plan that they would prefer to do nothing. This is an informal poll at one point in time. It appears to verify what I have been hearing all along from the residents and commercial property owners. This informal poll was intended to give the council some useful information. There will be much more public discussion in the future before the final council vote. I would encourage the council to augment this information with more of their own. It is my opinion that the 490 unit plan is a better balance of benefits for the commercial property owners and the Gladstone area residents. The 800 unit would enable the commercial property owners to maximize the selling price for their land at the expense of the residents. The Gladstone residents would be left to pay the price of this high density development. The 490 unit plan balances the benefits to both groups. When the council vote comes up in the future, my only hope is that the council will hear the public and vote for whichever of the choices is the fairest to all. ,.5, .. J3 Chuck AN rom: Carolyn Peterson[carolynpetersonl222@comcast.net] Sent: Wednesday, March 08, 2006 5:33 PM To: Chuck Ahl; Bruce K. Anderson; Melinda Coleman; Peter Fischer; Richard Fursman Subject: The Marshlands Chuck, Bruce, Melinda, Peter, & Richard, Monday, March 131 at City council meeting, there will be a Public Hearing on The Marshlands project. Since i cannot be at the Public Hearing I want to say what a unique and valuable addition this will be to our City of Maplewood. The educational, recreational, environmental and trail opportunities will serve a large number of people in our communities. It is a remarkable and innovative plan, containing great visions for these acres of land. it will be so interesting to see it happen. Carolyn Peterson 1 MAR -13-2006 01:43 -� For March 13, 2006 Meeting 1 of 2 pages TO: Charles Ahl, Director of Public Works/City Engineer Andy Golfis, ISD #622 r l Frank Pafko, MnDOT Wally Wysopal, City of North St. Paul Joe Peschges, Hill Murray School Ron Cockrell, MnDOT Marsh Kathy Juenemann and Will Rossbach Council Members P.01 RE. Vacant MnDOT Wetland Property/ at TH 5 and T'H 120 - City file No. 0320 Why is Sensitive site up for grabs? Must still be wetlands, not MnDOT's to dispose! of, sell, give away or destroy. No determined price tag on wetlands?????? The State owns MnDOT & the wetlands - it's already wetlands & state prop- erty - 2 Thumbs -Up. KEEP IT WETLANDS, is it just a little paper work on the States behalf? Did you see Pioneer Press article 2/2/06 headline reacts "Wetlands protections are failing, report says" Environmental group calls on State to ste. m steady losses. This is a Sensitive Site the State of MN should protect this environment and it ecological values, since the State already owns this land . leave it as it as 11 is a beautiful site of nature as it was intended to be. A Bus Garage is crazy, insane. Letting Hill Murray purchase it, is just wrong. Your still destroying and polluting the land, air, cutting down trees, filling natural ponds for roads or prying fields. It will attract people which increases traffic (exhaust, gas - oil - chemical leakages) noise and ,rime. Just not to the ex- tremes of a bus garage. How could it be a private institute can buy this property and not a public? How could it be that any one could purchase this property? Neither Hill Murray or a Bus Garage would pay Taxes. No benefits for the City of Maplewood. We are long time residence of Maplewood (over 28 years) our property is connected to the natural wetlands, it's just beautiful, we see ducks, deer, geese, fox, raccoon, possum, crayfish, frogs, toads, turtles, cranes, wild turkey's, pheasants, hawks, owls, eagles, we've even seen otters pasting through, very exciting. Some of these animals are very rare to see around here! Are you really willing to Will or chase :these living creatures of God away? What if you were one of them? All living creatures have spirits. We want our children and your children & grandchildren & others to continue to have the opportunity to view this very sensitive site and its creatures. We have had many people in our yard, uninvited but were over -come by the beautiful sites and sounds of nature, there was an elderly couple who sat on our bench just to relax and enjoy the scenery. We even talked to a 10 yr. old boy who was hiding in our bushes, with his camera, he was on his way home from church- saw some animals and was trying to get pictures. A -lot of these people are probably unaware of the intentions to develop these wetlands. That 10 yr. old boy has no voice in this matter, it's not fair to his future and to many others! He'll just see locked land he can't play on, being from a Public School and lose those precious moments of experiencing what nature has to offer. Anything the State does to so call improve or enhance this already environmentally friendly State Wetland Site will result in contaminating and polluting the water, land, plants, air, and noise and killing animal, plant and tree life's. We don't need more, S® CALLED WETLAND AREA'S like South Park, with all the trash & litter, cams, bottles, paper in the water as well as on .land, chemical/pollution film on the water surface, etc,.. _ .. The goal should be to clean up and make area's like South Park more environmentally friendly. FROM PROPER?IES i�E�JARDS March 13, 2006 Mr, Ken Roberts Plaru:er, Community Development City of Maplewood 1830,County Road B East Maplewood, MN 55109 (MON) MAR 13 2006 14 : 1 b; S I , 14 : 15 ''Jct 6350330923 P 1, VZA FACSIMILEAND CLRT'IFIED U.S. AIM 1L Fax: (651) 249-2319 i 1, R Jj Re: !Extension Request — CUP Revision, Parking Reductions Authorization, and Design Approval, 2280 Maplewood Drive Menard, Inc. — Maplewood, IYIPI Dear igen: Due to the winter ston-n warning and hazardous traveling conditions our area is currently experiencing, a representative from Menard, Inc. ("Menard") will be unable to attend the regularly scheduled City Council sheeting this evening. Although the city is required to act on our request by March 16, 2006, Menard hereby respectfully requests, pursuant to Minnesota Statutes Section 15.99(3)(8), a two week extension for consideration of -the above referenced matter and that the matter be considered for approval at the next City Council meeting scheduled for Monday, March 27, 2000. Please feel free to contact me if you have any questions or comments regarding this matter. Thank you. Sincerely, tVFR.l), INC. Robert L. Ceske Real Estate Acquisitioils Telephone (715) 876-2120 Facsimile (713) 076-5960 cc: Mary Prochaska, VP -Real Estate, Menard, -Inc. Paul Mahler, Sr, Corporate Counsel, Menard, Inc. Mark Lee, Deal Estate Acquisitions, Menard, Inc. 4777 tV;ENARD DRIVE EAU CLAIRE, ►Ni 54703-9625 PHONE (715) 876-5911 FAX (715) 876-5901 City Council Agenda Item for March 13, 2006 L-6 Preservation of City Records, Documentation and Electronic Data In light of the Special City Council meeting called by to Mayor pursuant to Section 1.13 of the Rules of Procedure for City Council and Council Meetings, it has become a matter of urgent business that the Maplewood City Council take steps to ensure the preservation and integrity of city records, documentation, and electronic data. The city records, documentation, and electronic data to be preserved include, but are not limited to, 'all voice messages or voice recordings transmitted through the City's telecormnunication system; all caller ID logs associated with the City's telecommunication system; all email or other electronic data,communications/work product transmitted through the City's intra and inter net system; all video/audio recordings of all meetings that involve any city staff at any level (including public meetings and private meetings); pictures in any form; correspondence; notes; written telephone messages; and data collected through the City surveillance system (i.e. cameras, electronic locks, etc.) as of the conclusion of this meeting. This directive to preserve City records, documentation, and electronic data further contemplates that no data, electronic, paper or otherwise, will be removed or transferred from the City Manager's cell phone, computer, lap top, external storage medium (i.e. flash disks, flash drives, etc.) or office to another individual, file, storage medium, or computer. This directive to preserve City records, documentation, and electronic data further contemplates that all system back-up tapes and documentation shall be retained and the integrity preserved. Further, any authorizations and/or distributions of financial remunerations not necessary for conducting the day to day course of regular business shall be suspender( until April 10, 2006 or unless this stay is released sooner by the Council. Recommendation: 1. ' The Council direct the City Manager to be responsible for preserving the integrity of the city records, documentation, and electronic data with those city records, documentation, and electronic data (that to be preserved includes, but is not limited to, all voice messages or voice recordings transmitted through the City's telecommunication system; all caller ID legs associated with the City's telecommunication system; all email or otherelectronic datacormnumcations/work product transmitted through the City's intra and inter net system; all video/audio recordings of all meetings that involve any city staff at any level (nieluding public meetings and private meetings); pictures in any form; correspondence; notes; written telephone messages; and data collected through the City surveillance system (i.e. cameras, electronic locks, etc.)) as of the conclusion of this meeting. Further, under this directive, no data, electronic, paper or otherwise, will be removed or transferred from the City Manager's cell phone, computer, lap top, external storage medium (i.e. flash disks, flash drives, etc.) or office to another individual, file, storage medium, or computer. This directive to preserve City records, documentation, and electronic data further contemplates that all system back-up tapes and documentation shall be retained and the integrity preserved. 2. The Council direct the City Manager to make no authorizations and/or distributions of financial remunerations that are not necessary for conducting the day to day course of regular business and such stay shall be in effect until April 10, 2006 or unless released sooner by the Council. Interest Net Interest True Interest Bidder Rates Price Cost Rate HARRIS N.A. 3.80% 2007-2016 FTN Financial Capital Markets 3.85% 2017 Isaak Bond Investments, Inc. 3.875% 2018 The Bankers Bank 3.90% 2019-2020 Axelrod Associates, Inc. 3.95% 2021 3.50% 4.00% 2022 3.55% 4.10% 2023-2024 3.60% 4.15% 2025-2026 $6,020,617.60 $2,943,591.98 4.0651% CRONIN & COMPANY, INCORPORATED 4.00% 2007-2021 $6,082,352.20 $2,966,956.97 CITIGROUP GLOBAL MARKETS, INC. 4.10% 2022-2023 UBS FINANCIAL SERVICES INC. 4.20% 2024 4.25% 2025-2026 REOFFERING SCHEDULE OF THE PURCHASER Rate Year Yield 3.75% 2007 3.40% 3.75% 2008 3.50% 4.00% 2009 3.45% 4.00% 2010 3.50% 4.00% 2011 3.55% 4.00% 2012 3.60% 4.00% 2013 3.625% 4.00% 2014 3.65% 4.00% 2015 3.70% 4.00% 2016 3.75% 4.00% 2017 3.80% 4.00% 2018 3.85% 4.00% 2019 3.90% 4.00% 2020 3.95% 4.00% 2021 Par 4.00% 2022 4.05% 4.05% 2023 4.10% 4.10% 2024 4.125% 4.125% 2025 4.15% 4.15% 2026 4.20% 4.0737% BBI: 4.40% Average Maturity: 11.945 Years