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Home My WebLink About04-24-20060 0 MINUTES MAPLEWOOD CITY COUNCIL 7:02 P.M. Monday, April 24, 2006 Council Chambers, City Hall Meeting No. 06-12 CALL TO ORDER A meeting of the City Council was held in the Council Chambers, at City Hall, and was called to order at 7:02 P.M. by Mayor Longrie. PLEDGE OF ALLEGIANCE ROLL CALL Diana Longrie, Mayor Present Rebecca Cave Councilmember Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present Will Rossbach, Councilmember Present D. APPROVAL OF AGENDA Mayor Longrie moved to approve the agenda as amended. L4. NEST Appointment M7. NEST M8. RushLine M9. ARP M10. City Manager Position M11. Volunteer Appreciation M12. Council Social Supper Seconded by Councilmember Cave Ayes -All E. APPROVAL OF MINUTES Minutes from the April 10, 2006, Council/Manager Workshop Councilmember Cave moved to approve the minutes from the April 10, 2006 Council Manager Workshop as presented. Seconded by Mayor Longrie Ayes -All 2. Minutes from the April 10, 2006, City Council Meeting Councilmember Cave moved to approve the minutes from the April 10, 2006 City Council Meeting as presented. Seconded by Mayor Longrie Ayes -All April 24, 2006 City Council Meeting F. VISITOR PRESENTATIONS Diane Delgiorno, 655 E. Belmont Lane, asked city staff to choose a safe, environmentally non- evasive measure at Oehrline Lake during the Kenwood Avenue improvements instead of drawing down the lake by 4 feet. City Engineer Ahl concurred with Ms. Delgiorno that the scheduled work should be delayed at the lake. 2. William Kayser, 6408 81St Avenue North, Brooklyn Park, read a one page notice into the record regarding a property (2516 Linwood) that he claims is owned by his mother Evelyn Kayser Wallace. 3. Jeanette Hulet, 2021 Kenwood Drive West, shared her perceptions during the council appointment of Interim City Manager Copeland. 4. Kristy Fischer, 2443 Standridge Avenue, requested clarity on the vision of the City and what is being done to improve the communication between council and staff. Ms. Fischer also asked Mayor Longrie to explain a comment she felt was unwelcoming at the April 10th City Council Meeting. Mayor Longrie reiterated that everyone is welcome to speak at meetings and invited everyone to attend the Mayor's Forum. 5. Ron Rygwalski, 2086 Edgerton Avenue, commented on city storm sewer system maintenance and concerns he has with charges to residents for this maintenance. 6. Cortland Blomstrand, 1990 E. Kenwood Drive, a Maplewood resident of 57 years, shared a bit of history about the 3M property with council. G. APPOINTMENTS/PRESENTATIONS Police Department Awards Presentation a. Police Chief Thomalla presented the report. Officer William Sypniewski was presented the Maplewood Police Department Life Saving Award. Officer Sypniewski saved the life of a male occupant of a burning home during a March 24th fire on the 1000 block of Lakewood Drive. He then reentered the burning house to check for additional occupants. Officer Tommy Kong was presented a Maplewood Police Department Letter of Commendation. Officer Kong assisted Officer Sypniewski in securing the male occupant of the home and also reentered the burning house to search for additional occupants. 2. Community Development Block Grant a. Mayor Longrie announced that Denise Beigbeder, Ramsey County, was present and available to answer questions regarding the Community Development Block Grant Agreement. H. CONSENT AGENDA Mayor Longrie moved to approve consent agenda items 1, 2, 4, 5, 7, 8, and 9. Seconded by Councilmember Hjelle Ayes -All April 24, 2006 City Council Meeting Mayor Longrie moved to approve consent agenda item 3. Seconded by Councilmember Hjelle Ayes- All Mayor Longrie moved to approve consent agenda items 6. Seconded by Councilmember Hjelle Ayes- All Mayor Longrie moved to approve consent agenda items 10. Seconded by Councilmember Hjelle Ayes- All 1. Approval of Claims ACCOUNTS PAYABLE: $ 77,716.89 Checks # 69649 thru # 69692 dated 04/11/06 $ 578,844.30 Disbursements via debits to checking account dated 03/31/06 thru 04/06/06 $ 596,261.99 Checks # 69693 thru # 69750 dated 04/12/06 thru 04/18/06 $ 327,099.28 Disbursements via debits to checking account dated 04/07/06 thru 04/13/06 $ 1,579,922.46 Total Accounts Payable PAYROLL Payroll Checks and Direct Deposits dated $ 492,030.98 04/07/06 $ 2,284.75 Payroll Deduction check #104738 thru # 104739 dated 04/07/06 $ 494,315.73 Total Payroll $ 2,074,238.19 GRAND TOTAL 2. Conditional Use Permit Review — Woodhill (Dahl Avenue, south of Linwood Avenue) Approved to review the CUP for Woodhill again in six months. This review will be to ensure the developer has continued to keep the site in proper order, to review the status of the project and to review all the conditions of approval. April 24, 2006 City Council Meeting 3 3. Ramsey County Community Development Block Grant (CDBG) Agreement Approved the joint cooperation agreement with Ramsey County for CDBG money. 4. Amendment to Assessment Agreement — Legacy Village Approved the Special Assessment Agreement Amendment for Legacy Village. 5. Authorization to Purchase Insurance Agent Services Approved the purchase of insurance agent services from Arthur J. Gallagher and Company at a cost of $8,500.00 for the renewal of the city's property and liability insurance coverage that is with the League of Minnesota Cities Insurance Trust. 6. Joint Powers Agreement between the City of Mahtomedi and the City of Maplewood Regarding the Operation of Mahtomedi Beach Approved the agreement between the City of Maplewood and the City of Mahtomedi to provide lifeguard services and administrative aquatic services for Mahtomedi Beach. 7. Approve Purchase of 2006-2007 Winter Road Salt Authorized the purchase of de-icing salt up to $45,000 under state contract. 8. Approve Purchase of Bituminous Materials Authorized the street superintendent to purchase the necessary bituminous materials up to a maximum of $35,000 as needed to perform street maintenance. 9. Temporary Gambling — St. Paul/Minneapolis Bulldog Club Adopted the following resolution approving the temporary gambling resolution for the St. Paul - Minneapolis Bulldog club that meets at the Best Western Maplewood Inn, 1780 County Road D: RESOLUTION 06-04-046 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling (raffle) is approved for the Best Western Maplewood Inn, 1780 County Road D, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. 10. Live Burn Training ROG Adopted the submitted Recommended Operating Guidelines (ROG) for live burn training. April 24, 2006 City Council Meeting I. PUBLIC HEARINGS 7:00 p.m. Conditional Use Permit Review or Revocation — Mapletree Group Home (2831 Southlawn Drive) a. Planner Roberts presented the report. b. Mayor Longrie opened the public hearing, calling for proponents or opponents. The following persons were heard: Jon Brandt, Owner of Mapletree Group Home Stacey Walsh, 1876 Dieter Street, Maplewood (submitted a petition to the City Clerk) Deborah Mielke, 2796 Southlawn, Maplewood Nicole Zuk, 2799 Southlawn, Maplewood Mick Manders, 2804 Southlawn, Maplewood Stacey Walsh, 1876 Dieter Street, Maplewood Ben Jackson, 2796 Southlawn, Maplewood C. Mayor Longrie closed the public hearing. Councilmember Rossbach moved staff's recommendation with the staff's recommended change of language on condition 5. Seconded by Councilmember Juenemann Motion failed. Ayes- Councilmembers Juenemann and Rossbach Nays -Mayor Longrie, Councilmembers Cave and Hjelle Mayor Longrie moved to let the CUP stand "as is" with the current language, and reiterated that the CUP is NOT revoked. Seconded by Councilmember Hjelle Ayes -All A five minutes recess was taken. 2. 10:02 p.m. Kenwood Area Street Improvements, Project 05-16 - Assessment Hearing and Resolution for Adoption of Assessment Roll a. City Engineer Ahl presented the report and informed property owners of their rights if they chose to object their assessment. b. Mayor Longrie opened the public hearing, calling for proponents or opponents. The following persons were heard: James Pomroy, 200 Kenwood Drive East, Maplewood Sue Mason, 2173 Payne Avenue, Maplewood Tom Baxster, 2222 Payne Avenue, Maplewood John Carlson, 2216 Payne Avenue, Maplewood Mary Opsahl, 2182 Payne Avenue, Maplewood Dolores Peterson, 1990 Kenwood Drive East, Maplewood Cort Blomstrand, 1990 Kenwood Drive East, Maplewood Dave Schilling, 1955 Greenbrier, Maplewood Jeff Serine, 1951 East Kenwood Drive, Maplewood April 24, 2006 City Council Meeting C. Mayor Longrie closed the public hearing. Councilmember Juenemann moved to adopt the following resolution for the adoption of the assessment roll for the Kenwood Area Street Improvement Project, It Project 05-16, less all objections (to be reviewed and recommendations made to the Council on Mav 8. 2006: RESOLUTION 06-04-047 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on March 27th, 2006, calling for a Public Hearing, the assessment roll for the Kenwood Area Street Improvements, City Project 05- 16, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. Susan and Oakley Surine, 1995 Kenwood Drive West 2. Shirley Skelton, 2075 Greenbrier Avenue. 3. Arlene Vian, 675 Roselawn Avenue. 4. Ronald Rygwalski, 2086 Edgerton Street 5. Joseph Cote, 1942 Lee Street 6. Kim Dean, 108 Kenwood Drive East 7. James and Joanne Roehl, 785 Kenwood Lane 8. Shirley Nelson, 2242 Payne Avenue 9. Shirley Blomstrand, 1990 Kenwood Drive East NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That the City Engineer and City Clerk are hereby instructed to review the objections received, as noted above, along with any and all objections filed at the Assessment Hearing, and report to the City Council at the regular meeting on May 8th, 2006, as to their recommendations for adjustments. The City Engineer and City Clerk are hereby instructed to delay all assessments proposed for Viking, Searle and Payne Streets and shall be included in the final recommendations of the City Engineer on May 8, 2006. 2. The assessment roll for the Kenwood Area Street Improvements as amended, without those property owners' assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2007 and shall bear interest at the rate of 5.9 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2006. To each subsequent installment when due shall be added interest for one year on all unpaid installments. April 24, 2006 City Council Meeting 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 1, 2006, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after November 1, 2006, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The city engineer and city clerk shall forthwith after November 1, 2006, but no later than November 15, 2006, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Hjelle Ayes -All Councilmember Rossbach moved to extend the meeting until all agenda items are addressed Seconded by Mayor Longrie J. AWARD OF BIDS Ayes -All Kenwood Area Street Improvements, Project 05-16 - Resolution for Award of Bid a. City Engineer AN presented the report. Councilmember Rossbach moved to adopt the RESOLUTION FOR AWARD OF BIDS 06-04-048 BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Forest Lake Contracting in the amount of $4,236,756.46 is the lowest responsible bid for the construction of Kenwood Area Street Improvement, City Project 05-16, and the mayor and clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the revised financing plan for the project. A project budget of $5,200,000 shall be established. The proposed financing plan is as follows: Assessments: Ramsey Wash Watershed District: Sanitary Sewer Utility Fund: SPRWS Obligation: WAC Fund Environmental Utility Fund Investment Interest: City general tax levy: Total Seconded by Councilmember Juenemann Ayes -All April 24, 2006 City Council Meeting $ 1,422,700 (27%) $ 90,600 (2%) $ 460,000 (9%) $339,900 (6%) $ 80,000 (2%) $ 303,500 (6%) $ 60,000 (1%) $ 2,443,300 (47%) $ 5,200,000 (100%) K. UNFINISHED BUSINESS None L. NEW BUSINESS 1. Resolution Appointing Responsible Authority a. Interim City Manager Copeland presented the report. Mayor Longrie moved to adopt the following resolution appointing City Clerk Karen Guilfoile as the Responsible Authority for the city: RESOLUTION 06-04-049 Appointment of Responsible Authority WHEREAS, Minnesota Statutes, section 13.02, Subdivision 16, as amended, requires that the City of Maplewood appoint an employee as the Responsible Authority to administer the requirements for collection, storage, use and dissemination of data on individuals, within the City and, WHEREAS, the Maplewood City Council shares concern expressed by the legislature on the responsible use of all City data and wishes to satisfy this concern by immediately appointing an administratively qualified Responsible Authority as required under the statute. BE IT RESOLVED, the City Council of Maplewood appoints City Clerk Karen Guilfoile as the Responsible Authority for the purposes of meeting all requirements of Minnesota Statutes, Chapter 13, as amended, and with rules as lawfully promulgated by the Commissioner of Administration as published in the State Register on August 31, 1981. Seconded by Councilmember Hjelle Ayes -All 2. By -Law Change Fire Fighters Relief Association a. Fire Department Representative Ed Fitzgerald presented the report. Councilmember Rossbach moved to adopt the proposed by-law change to Article III, Section 3.12 and delete reference to Oakdale firefighters and adopt by-law changes to Article IX, Section 9.2a to $1.200.00 for 2006 per active fire fiahter and $1.400.00 for 2007 per active fire fiahter. Seconded by Mayor Longrie Ayes -All 3. Intoxicating Liquor License — Jacse Lee, Best Western Maplewood Inn a. Interim Manager Copeland presented the report. b. Jacse Lee, 778 Viking Drive East, was present for council questions. Councilmember Cave moved to approve the intoxicatina liauor license for Jacse Lee to be used at the Best Western Maplewood Inn, 1780 County Road D. Seconded by Mayor Longrie Ayes -All 4. Northeast Suburban Transit (NEST) Appointment April 24, 2006 City Council Meeting a. Councilmember Rossbach presented the report. Councilmember Rossbach moved to appoint Mayor Longrie as the second representative on the NEST Commission. Seconded by Councilmember Cave Ayes -All M. COUNCIL PRESENTATIONS Maplewood Community Center Update Mayor Longrie relayed suggestions from residents to add a seasonal membership option and a limited monthly visit membership option (both at a decreased rate) at the Community Center. Item stricken. 3. Council Portraits Mr. Grupa, a Maplewood resident and photographer, offered to take council photos at no charge, requesting recognition only. All councilmembers were in agreement to new photos for the website and will contact Mr. Grupa for arrangements to have individual photos. 4. Tourist Cabin Site Councilmember Rossbach met with Interim Manager Copeland and confirmed city staff is ascertaining some ability to assist residents in negotiating their lease options. 5. Environmental Opportunities Councilmember Juenemann asked residents to make an effort to clean-up their neighborhoods and yards in recognition of Earth Day. April 29th is Maplewood Spring Clean up day at Aldrich Arena 7 a.m. to 1 p.m. The Maplewood Nature Centers is holding a Free Arbor Day Event on Saturday, April 29th from 10:00 to noon to celebrate the value of trees. Further details for both events are available on the city website. 6. Sky Warn Chief Lukin stated they had an excellent turnout for the Sky Warn program with 32 people in attendance. 7. NEST Commission Councilmember Rossbach provided a brief report from the April 11th meeting noting that the city's annual contribution to NEST did not increase for 2006. 8. Rush Line Corridor Councilmember Rossbach reported on April 12th Rush Line Corridor meeting with the main topic relating to a revised joint powers agreement to include St. Louis County (Duluth). The next meeting will be held July 21St at 1 p.m. in Duluth which will include a train ride for all in attendance (capacity of approximately 300). April 24, 2006 City Council Meeting Councilmember Rossbach shared a letter from Milo Thompson thanking the city for the use of the Community Center to assist AARP members in the completion of tax forms. Council publicly thanked Mr. Thompson and all of the volunteers for this valuable service he and many volunteers provide and is utilized by many citizens each year. 10. City Manager Position Mayor Longrie and Councilmembers will bring their calendars to the Council Retreat on October 28, 2006, to set a date to hold a workshop on the process for hiring a New City Manager. 11. Volunteer Appreciation Week Councilmember Juenemann announced that the last week in April is Volunteer Appreciation Week and acknowledged and thanked all of the city volunteers for their time and expertise. Ms. Juenemann also acknowledged Administrative Assistants day and thanked all the Administrative Assistants and support staff for all of their continuous hard work. 12. The Council Social Supper Mayor Longrie shared the success of the first council social supper. "The turnout was great and all attendees would, unanimously, like to do it again." N. ADMINISTRATIVE PRESENTATIONS Council Retreat Interim City Manager Copeland reminded residents they are invited to attend the Council Retreat on April 28th and felt confident facilitator Dr. Schulz will keep the lines of communication open to keep everyone working together toward the future. O. ADJOURNMENT Mayor Longrie moved to adjourn at 11:50 p.m. April 24, 2006 City Council Meeting 10 11 ImN What is TIF? • A method of capturing tax base growth resulting from new development • Captures new local taxes (increment) to pay for public improvements related to development • Fixed term for capture, then new development added to tax base Springsted Tax Increment Financing • Defined by State Statute 469.174 - 469.1799 • Gap financing tool • Evolved over time • Depending on year created, different compliance requirements apply • Used mainly by Cities and Counties • Provides incentive for development f'cafi:: s.�;r ravao:. Springsted 2 m How is TIF calculated? Net Tax Capacity from existing land and building value is called the Original NTC. - Property taxes generated by the ONTC of the TIF district continue to flow to individual taxing jurisdictions (e.g. City, County, ISD). • NTC growth above the ONTC is captured by the TIF district and generates tax increment. Springsted How is TIF calculated? Total Total Total NTC TMV NTC Taxes Increase 111 Increase. In Tax Taxable (Captured) Increment times Market Net Tax Tax Revenue. �/alUe Capacity Cap (TIF) Original original Rates Taxes to T1VIV NTC Entities .'u Lvic _..,,.;i ,...v.so Springsted 4 rd Analysis of Subsidy Request • Process of testing subsidy request and measuring against industry standards • Two questions are asked and answered: — Is the assistance necessary? — How much assistance is needed? • Objective: — Provide minimum subsidy required to get a project completed — Mitigate city risk "._:r•.: a ..,. _ Springsted Process for Approving TIF District • Subsidy Review • Approximate 60 day approval process, which includes notifications to County and School Board, publication of hearing notice, Planning Commission review, and holding of public hearing But -For test: — City to make a finding that "...the proposed redevelopment would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future..." bi:c _..a•;. r,._...:o:, Springsted C 4, ;2: �0 wur� � W, �1��iSYi G','_'. 1.11�1� ww� � .k,�;, S" _� i8,'• � 1' c'�r. '9 Y,�S qyI R ' I Redevelopment District Illustration • Term — 25 years after the date of receipt of first increment (26 years maximum). • Restrictions — At least 90% of the increment must be used to finance the costs of correcting conditions that allow designation of redevelopment districts. These costs include but are not limited to: • Acquiring properties containing substandard improvements or hazardous substances; • Acquiring adjacent parcels necessary to provide a site of sufficient size to permit development; • Demolition and rehabilitation of structures, clearing of land; • Removal or remediation of hazardous substances; and • Installation of utilities, roads, sidewalks and parking facilities. Springsted Typical Eligible Costs • Public Improvements • Land Acquisition • Soil Correction • Site Preparation/Demolition • Relocation • Financing Fees/Capitalized Interest • Administrative Costs (10%) ,.. t?,'. t f A :; Springsted i r . I= 1 Common Methods for Financing Project Costs • Bonds — G.O. Tax Increment • To issue without referendum, tax increment must contribute at least 20% of debt service • Pay-as-you-go (PAYGO) Notes — Project financed upfront by developer — Developer is reimbursed over time, usually with interest yP,iw A. -;a yorSpringsted 5 Year Rule • Before or within five years after certification of the district: — TIF to be paid to developer — Bonds are issued and sold — Binding contracts with a third party entered into — Costs are paid and revenues spent • No TIF after 5 years with limited exceptions • Done making deals in your TIF District after 5 years t? t "! ......>;c-.; Springsted 10 �, m Risk Mitigation • Timing of payments — PAYGO — Performance points • Assessment agreements • Security and collateral • Phasing public improvements 11 ii..:..!nr n .;;.:e,,: -- Springsted Maplewood/State Use of TIF • Maplewood - Taxes Payable 2006 Data — 9 active districts (8 housing, 1 economic development) — Total Captured Tax Capacity of $507,838 or 1.2% of Total City Tax Capacity of $41,526,134 — Total Tax Increment revenues of $541,559 • Statewide Totals (Payable 05 Data) — 1,947 districts — Total Captured Tax Capacity of $232,268,490 or 6.71% of State Tax Capacity — Total Tax Increment revenues of $263,950,048 ,.*::; s,rct,r A:lVi_o:s s Springsted 12 Questions Terri Heaton, Senior Vice President, 651-223-3022 Paul T. Steinman, Vice President, 651-223-3066 Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101-2887 Springsted City Council Next Steps Staff Recommendation Adopt the Master Plan • Determine the number of desired units • Determine the approximate level of Public Improvements Authorize Staff to Begin Exploration of Implementation Phase • Begin Preliminary Planning and Zoning Analysis / Evaluation • Begin Preliminary Engineering Design of Public Improvements • Begin Financial Analysis of Project Plan — Including Preparation of Tax Increment Financing (TIF) Plan / Districts Se•:_l I Ad, -1): Springsted 14 //cam Page 1 of l Ken Robes U From: MRSKMOJ@aol.com Sent: Friday, Apl it 21, 2006 12:37 PM To: Ken Roberts Cc: Joni3randt@aol.corn Subject: CUP review Mapletree Croup Home Dear Mr. Roberts, 'We reside at 2839 Southlawn Drive (two doors from the group home) and are writing to you to express our support for the group home at 2831 Southlawn Drive. Our experience with the residents of this home has been only positive and we would hope that by increasing the number of potential residents in this facilty, that more young men could be assisted in moving toward a positive life of contribution to society. Too often, our attitudes and fear about having such facilites in our own neighborhoods, blind us to the real long term value homes like these provide for our future communities. It is important to see this facility for what it is, in addressing the needs of young men in order to create for them a future worth looking forward to. . It is our collective responsibilty as citizens and caregivers to embrace any effort to lift up young people in a world very filled with opportunities to go astray. We hope that by viewing this home and the residents of it, in a positive light, we can do our part to create a more peaceful and compassionate world. Most sincerely, Karen Olson and Charles Johnson "t/G1/G Via A. B. C. �/� 1//a � �ti� 67�dd MINUTES .Z, /. MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 13, 2006 Council Chambers, City Hall Meeting No. 06-03 CALL TO ORDER A meeting of the City Council was held in the Council Chambers, at the City Hall, and was called to order at 7:00 P.M. by Mayor Longrie. PLEDGE OF ALLEGIANCE ROLL CALL Diana Longrie, Mayor Present David Bartol, Councilmember Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present Will Rossbach, Councilmember Present The meeting reconvened at 5:00 p.m. on Thursday, February 16, 2005. M. N. COUNCIL PRESENTATIONS 4. Reconsideration of the Maple Tree Conditional Use Permit-Councilmember Bartol requested reconsideration of the Maplewood Tree CUP. The City Attorney responded to Mayor Longrie's question about the requirements regarding Public Hearings whenever a CUP is up for review or being reviewed. Councilmember Bartol withdrew his request to reconsider the CUP for Maple Tree. Mayor Longrie requested Mr. Brandt's attorney Tom Skovechski address the council. The action that was taken serves to not change the conditions of the conditional use permit. The CUP is for the twelve boys to be at the residence, but under the old conditions which has the more restrictive language stating: the City Council shall review this permit in one year or immediately if there are two criminal offenses related to the facility or to its residents. ADJOURNMENT Mayor Longrie adjourned the meeting at 6:27 p.m. City Council Meeting 02-13-06 /1 .z,j-0 . ASSESSMENT HEARING OBJECTION FORM KENWOOD AREA STREET IMPROVEMENTS PROJECT 05-16 Address of assessed parcel I cj S P K g iv a% C 54) C) W e,�'t Property identification number: (12 digit number) Do you wish to address the city council tonight? ❑ ❑ Yes No Please complete this form if you intend to appeal to the city council to defer, revise or cancel your assessment. This form must be completed and filed with the city clerk no later than the close of tonight's city council assessment hearing. Your request will become part of the public hearing record. I request that the city council consider (check one): a. X Deferral of assessment b. ❑ Senior citizen deferment (over 65 years of age) C. ❑ Cancellation of assessment d. ❑ Revision of assessment Reason for the request: ill. � ��:�� Cc�� •; S �)f ( Q VL. r—( /t s -Lx ` ��- ---T — Print N6me Signature ,� Date • t/ � ��:...:rJu c`� �s''�. ll�c:^`r ��tJZ.9��4��.r,� (�/�✓I) ;`� � I f.1 � .G I � Address of Property Owner Zip Telephone ASSESSMENT HEARING OBJECTION FORM KENWOOD AREA STREET IMPROVEMENTS PROJECT 05-16 Address of assessed parcel Property identification number: al --2� L- q- D— Q 2- (12 (12 digit number) Do you wish to address the city council tonight? ❑ Yes o Please complete this form if you intend to appeal to the city council to defer, revise or cancel your assessment. This form must be completed and filed with the city clerk no later than the close of tonight's city council assessment hearing. Your request will become part of the public hearing record. I request that the city council consider (check one): a. A Deferral of assessment '�D+cd �> so-bj 1+t( b. Senior citizen deferment (over 65 years of age) ;,�j DV, E::F� Cancellation of assessment caQQ 6 �I-21-0(V tL' Cy�'C� b,;�-, AQ�S-�c-Q A�b- Cc�„c�Qr�c�4 d. ❑ Revision of assessment Reason for the request: G(a- / /�/'— �1 Tei C-( Zoj Print Name Signature VDate -)3i( Address of Prope Owner Zip Telephone APR -24-2006 1338 THE HOMESTEAD AT MPLWD ASSESSMENT HEARING OBJECTION FORM KENWOOD AREA STREET IMPROVEMENTS PROJECT 05-16 Address of assessed parcel VI A 6517705779 P.01i01 VO /- o'- f i~ -1-T(J Property identification number: (12 digit number) Do you wish to address the city council tonight? E Yes Na to rev Please complete this form if you intend tust beesl to the city complet d and filedlwith the Tcity 1Se or cancel your assessment. This yil essment hearing. Your clerk no later thane close art of thepublic t,hearing record. I request that the city request will become p council consider (check one): a, [ Deferral of assessment b. I..J Senior citizen deferment (over 65 years of age) C. Cancellation of assessment d. ❑ Revision of assessment Reason for the request: L Wn Date Print Name Sign re . Ur �an Zip Telephone Address of Property ner TOTAL P.01 ASSESSMENT HEARING OBJECTION FORM KENWOOD AREA STREET IMPROVEMENTS PROJECT 05-16 Address of assessed parcel a00 kUlyibob Nut %KI'- Property identification number: (12 digit number) Do you wish to address the city council tonight? ❑ ❑ Yes No Please complete this form if you intend to appeal to the city council to defer, revise or cancel your assessment. This form must be completed and filed with the city clerk no later than the close of tonight's city council assessment hearing. Your request will become part of the public hearing record. I request that the city council consider (check one): a. ❑ Deferral of assessment b. ❑ Senior citizen deferment (over 65 years of age) C. 0 Cancellation of assessment d. Revision of assessment Reason for the request: PZ, &LSEL OgKe ` R(AE S L . Qo W oy Print Name Si n DAte Address of Property Owner Zip Telephone April 19, 2006 Office of the City Clerk City of Maplewood 1830 County Road B East Maplewood, MN 55109 PIN 172922410063 Project 05-16: Kenwood Area Street Improvements RE: Objection to the Assessment To whom it may concern My property at 200 Kenwood Drive East received a 2 unit assessment for the proposed street improvements. While this is a large property, it does not, currently, contain two buildable lots. This fact was confirmed by the City of Maplewood in letter dated March 1, from the Maplewood Engineering Department (copy attached). The first paragraph of that letter reads as follows: "During the design of this project, it was observed that your house is situated on half of your property. After discussions with the city planner, it was noted that a lot split might be granted by variance, if so requested. This opinion does NOT guarantee that a lot split will be granted. If requested, you will still need to apply for a variance, which can only be granted by the city council." On one hand, the city is telling me that I do not currently own two buildable properties and that even if I wanted to request a variance there is no guarantee that it would be granted. On the other hand, by assessing me for 2 units, the city is taxing me for a property that, by its own admission, does not exist. If one looks at a flat map, it would appear that my property could easily be divided into two units. Unfortunately, the flat map does not take into account the topography of the property. Without significant excavation, fill, retaining walls, and removal of mature trees (the properties most valuable asset) there is not another suitable building site on the property. There is a reason my home is placed on "half' of the property. It is the only position on the property that lends itself to the placement of a home -sized structure. This is not a simple case of a property owner with two lots, one vacant and one containing a dwelling. My property contains three very small lots, none of which are buildable by current standards. My home is built across two of the existing lots. Because of the location of the dwelling redrawing the lot lines is possible, but not without destroying the aesthetic character of the property. I have no intention of asking the city for a variance on this property. I am also realistic enough to know that no one can predict the future, neither the city nor myself. If, at some point in time, a variance were requested for this property, it would then be appropriate to charge the owner of the property whatever fees and assessments were necessary to make the variance possible. To charge those fees and assessments in advance of something that may never happen seems unconscionable. I ask that you take the information above into consideration and assess my property for what it is, 1 unit, and not for what someone thinks it could possible become at some indeterminable time in the future. incerely James Pomroy 200 Kenwood Drive East Maplewood, MN 55117 651-303-3304 (cell) 04/24/2006 16:39 6517708724 OAKRIVER TECHNOLOGY PAGE 01 May 24,2006 To: Jaren Ciuilfoile, City Clerk City of Maplewood 1902 East County Road B Maplewood, MN 55109 Subject: Asse5smmt objection on PIN 4172922120034 We are writing to object to the assessment against our property in the amount of $4,510 for the Kenwood area street improvement project. We are writing to object to this on the basis that this assessment includes the cost for curbs. The Kenwood project involves many different streets, some of the streets currently have curbs and others (which we are on) do not. During the meetings held to discuss the project there were two elements that were disturbing: 1.) There were apparently 4 different levels of street improvements that could have been chosen for the repair of the streets. Those 4 levels were not discussed in detail at the meeting. The level of repair chosen by the City automatically included curbs or curb repair for all of the streets regardless of whether they were wanted by the residents on that street or not. Because of a lack of discussion of the various options, I believe many residents were not able to clearly assess what was being discussed or that indeed there was an option among the 4 that did not have curbs. 2) Also, the impression was given during these meetings that the residents would be able to provide their input into the plan and a survey was mentioned, However., on the survey form the only discussion of curbs had to do with what type of curb the residents wanted. The survey did not ask the question. whether the residents wanted curbs or let them know the extra cost that would be included if they wanted curbs. In our survey that we returned we did write in on it that we did not want curbs and did not want to pay for curbs but dial not hear anything back from the city on this. Finally, there has not been any cost justification provided to the residents to outline the benefits and potential future cost savings from putting in the curbs now. It appears, from the limited information that we have, that the curbs are costing each resident an. additional $1.,$00 - $2,000. This is approximately 40% of the total assessment which is a substantial amount to have added to the cost. without having a cost/benefit analysis provided. We believe that the City should have conducted a proper survey of all of the residents that are on streets not having curbs today, laying out the option of curbs or no curbs, pro's and con's, the extra cost of having the curbs installed, and a cost justification. Sincerely, X ;6 Dave Nelson Michael Nelson