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HomeMy WebLinkAbout03-12-2007B A Q E. MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m. Monday, March 12, 2007 Council Chambers, City Hall Meeting No. 07-05 CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 by Mayor Longrie. PLEDGE OF ALLEGIANCE ROLL CALL Diana Longrie, Mayor Rebecca Cave, Councilmember Erik Hjelle, Councilmember Kathleen Juenemann, Councilmember Will Rossbach, Councilmember APPROVAL OF AGENDA The agenda was amended as follows: 110 L12 moved to 118 M1 Maple Hills M2 Emergency Training M3 City Manager Job Performance Review N1 Applewood Park -City Attorney Memo Present Present Present Present Present Councilmember Cave moved to approve the agenda as amended. Seconded by Councilmember Hjelle Ayes -all APPROVAL OF MINUTES Minutes from the February 26, 2007 5 p.m. Council Manager Workshop Mayor Longrie moved to approve the minutes of the February 26, 2007 5 p.m. Council Manager Workshop as presented. Seconded by Councilmember Cave Ayes -all 2. Minutes from the February 26, 2007 6 p.m. Council Manager Workshop Councilmember Cave moved to approve the minutes of the February 26, 2007 6 p.m. Council Manager Workshop as presented. Seconded by Councilmember Hjelle Ayes -all March 12, 2007 City Council Meeting 3. Minutes from the February 26, 2007 City Council Meeting Mayor Longrie moved to approve the February 26, 2007 meeting minutes as amended. Seconded by Councilmember Cave Ayes -all F. VISITOR PRESENTATIONS Elizabeth Sletten, 804 Village Parkway, spoke regarding her data practice request. Citizen Services Manager Guilfoile explained that this request for information is being researched at this time and that there is some preliminary information that Ms. Sletten could review later this week. 2. Tom Owens, 575 Ripley Avenue, spoke on behalf of his neighborhood concerning problems with the property at 1799 Edgerton Street. Police Lt Rabbett spoke regarding past problems at this property. 3. Robert Bollar, 1789 Sunrise Court, also spoke of his concerns at 1799 Edgerton Street. 4. Richard Currie, 1937 Kenwood Drive West, thanked the council and staff members for their efforts towards the city's 50th birthday anniversary party at the Maplewood Community Center. Mr. Currie said that the party was recorded and is scheduled for viewing next Wednesday at 9 a.m., Noon, 4 p.m. and 6 p.m. on cable television. 5. Bill Kayser, 6408 81St Avenue North, Brooklyn Park, spoke regarding the lawsuit with the city. 6. Nancy Lazaryan, 10734 West Lake Road, Rice, said she was "speaking as attorney in fact for Evelyn Wallace, whose address is 2516 Linwood", regarding legal issues. 7. Bob Zick, 2231 Penn Place, requested a copy of a purported tape "portraying Mr. Zick calling Mr. Kantrud a liar." 8. Bruce Mogren of Mogren Development Company, 1801 Gervais Avenue, spoke requesting the Visitor Presentation section of the meeting be either moved to the end of the meeting or limit the total time allowed for comments. G. APPOINTMENTS/PRESENTATIONS Resolution of Appreciation — Michael Grover a. Planner Finwall presented the report. Councilmember Hjelle moved approval of the following resolution of appreciation for Michael Grover for his years of service on the Planning Commission: RESOLUTION 07-03-016 JOINT RESOLUTION OF APPRECIATION WHEREAS, Michael Grover has been a member of the Maplewood Planning Commission since May 24, 2004, and has served faithfully in that capacity to the present time; and WHEREAS, the Planning Commission has appreciated his experience, insights and good judgment and March 12, 2007 City Council Meeting 2 WHEREAS, he has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, he has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens, that Michael Grover is hereby extended our heartfelt gratitude and appreciation for his dedicated service, and we wish him continued success in the future. Passed by the Maplewood City Council on March 12, 2007 Diana Longrie, Mayor Passed by the Maplewood Planning Commission on February 20, 2007 Lorraine Fischer, Chairperson Attest: Karen Guilfoile, City Clerk Seconded by Councilmember Cave Ayes -all 2. Introduction of Robert Mittet, Finance and Administration Manager a. City Manager Copeland introduced the newly hired Finance and Administration Manager Robert Mittet. H. PUBLIC HEARINGS Proposed Right of Way Ordinance — First Reading a. Public Works Director Ahl presented background ordinance information. b. Environmental Manager Konewko presented the staff report. The council suggested that requirements for each ordinance permit be stated in the ordinance. No members of the public spoke regarding this proposed ordinance. Councilmember Hjelle moved adoption of the first reading of the Proposed Right of Way Ordinance. March 12, 2007 City Council Meeting 3 Seconded by Councilmember Cave Council directed staff to add the ordinance clarifications and alterations as discussed for consideration at the second reading of this proposed ordinance scheduled on March 26. City Council then voted as follows: I. CONSENT AGENDA Ayes -all Councilmember Hjelle moved to approve consent agenda item 1, 4, 5, 6, 9, 11, 12, 13, 14, 15, 16, 17 and 18. Seconded by Councilmember Juenemann Ayes -all Councilmember Juenemann moved to approve consent agenda item 2, Seconded by Councilmember Hjelle Ayes -all Councilmember Juenemann moved to approve consent agenda item 3. Seconded by Councilmember Rossbach Ayes -all Councilmember Juenemann moved to approve consent agenda item 7. Councilmember Rossbach seconded Ayes -all Councilmember Juenemann moved to approve consent agenda item 8. Seconded by Councilmember Hjelle Ayes -all Mayor Longrie moved to approve consent agenda item 10. Seconded by Councilmember Juenemann Ayes -all 1. Approval of Claims ACCOUNTS PAYABLE: $ 46,544.61 Checks # 72123 thru # 72167 dated 02/27/07 $ 135,930.22 Disbursements via debits to checking account dated 02/16/07 thru 02/22/07 $ 636,604.46 Checks # 72168 thru # 72227 dated 03/01/07 thru 03/06/07 $ 335,801.82 Disbursements via debits to checking account dated 02/23/07 thru 03/01/07 $ 1,154,881.11 Total Accounts Payable March 12, 2007 City Council Meeting 4 PAYROLL Payroll Checks and Direct Deposits dated $ 484,138.74 02/23/07 Payroll Deduction check # 1001428 thru # $ 2,799.85 1001431 dated 02/23/07 $ 486,938.59 Total Payroll $ 1,641,819.70 GRAND TOTAL 2. Final Plat — Cottagewood (Ferndale Street, south of Highwood Avenue) Approved the final plat for Cottagewood date-stamped February 2007. This approval is subject to the county recording the deeds, deed restrictions and covenants required by the city and the developer meeting all the conditions of the city engineer. 3. Conditional Use Permit Review (for PUD) — Three and Four-plexes (1349/1359 County Road C) Extended the conditional use permit for the planned unit development on the two properties located at 1349 and 1359 County Road C and review again in one year to ensure continued compliance with all conditions. 4. Car/Max/Mogren Addition, City Project 06-14, Approve Mogren Development Contract Approved the Development Contract with Bruce Mogren for the CarMax/Mogren Addition as approved on December 18, 2006 and authorized the Mayor and City Manager to execute the agreement signifying City Council approval. Authorized minor revisions as approved by the City Engineer and City Attorney as needed. 5. Maplewood — Oakdale Lions Club — Acknowledgement of Donation to Citizen Services Recreation Accepted the $800 donation from the Maplewood -Oakdale Lions Club and directed the necessary budget adjustments be made. 6. Resolution Establishing Roadway as County Road D Court and Deleting Old County Road D Name from Official Mapping Approved the following resolution establishing roadway as County Road D Court and deleting Old County Road D from the official mapping: March 12, 2007 City Council Meeting 5 RESOLUTION 07-03-017 ESTABLISHING ROADWAY AS COUNTY ROAD D COURT AND DELETING OLD COUNTY ROAD D FROM OFFICIAL MAPPING WHEREAS, the City Council order the construction of County Road D between T. H. 61 and Southlawn in September 2003, and WHEREAS, the roadway name Old County Road D shall be deleted from official mapping and renamed County Road D Court, and WHEREAS, the roadway name change is necessary to distinguish Old County Road D from County Road D, and WHEREAS, no Maplewood residents are adversely impacted by said name change. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: That Old County Road D shall be deleted from official mapping. 2. That said roadway shall be renamed County Road D Court. 3. The City Engineer is hereby directed to submit a certified copy of this resolution to the Ramsey County surveyor for initiation of said name change. Approved this 12th day of March 2007. 7. Approval of Spring Clean-up Event Schedule for April 28, 2007 Approved the Spring Clean -Up Event scheduled for April 28 at Aldrich Arena from 7 am to 1 pm. 8. 2007 City Hall Campus Plan Implementation Accepted staff information on the 2007 City Hall Campus Plan Implementation. 9. Mogren Street Improvements, Beam to County Road D, City Project 06-17, Resolution Approving No Parking Along Beam Avenue Approved the following resolution adopting No Parking restrictions on Beam Avenue between Highway 61 and Hazelwood Street: RESOLUTION 07-03-018 BEAM AVENUE - NO PARKING RESTRICTIONS WHEREAS, the City Council approved the preparation of plans and specifications for the construction of the Mogren Street Improvements, City Project 06-17 in December 2006 ,and WHEREAS, the city will be expending Municipal State Aid funds on the improvement of Beam Avenue; and WHEREAS, segments of said improvement do not conform to the approved State Aid standard for unrestricted parking; and WHEREAS, release of MSA funds is dependent on specified parking restrictions. March 12, 2007 City Council Meeting 6 NOW, THEREFORE, IT IS HEREBY RESOLVED that the City of Maplewood shall ban the parking of motor vehicles on both the north and the south sides of Beam Avenue from 600 feet west of Highway 61 to Hazelwood Street. Dated at Maplewood, Minnesota this 12th day of March, 2007. 10. Approval of 2007 Fuel Purchases Approved all 2007 fuel purchases at the State Contract pricing rates; approved all 2007 purchases at this time so that each individual purchase will not be required to be brought before the Council authorizing the Fleet Superintendent to make these 2007 fuel purchases. 11. Approve Vehicle Replacement Purchases — Public Works Approved State Contract 436979 with Thane Hawkins Polar Chevrolet for the purchase of two (2) 2007 one -ton truck chassis for $57,260.30 and State Contract 437073 with Aspen Equipment for the purchase of two (2) truck bodies for $25,807.63. 12. Public Works Building Improvements, City Project 03-19, Approve Contract Revision for Reduction in Retainage Approved the contract revision with Jorgenson Construction, Inc. for the Public Works Building Expansion in the amount of $2,138,260 and authorized the Public Works Director to reduce the project retainage to $10,000. 13. CarMax/Mogren Addition, City Project 06-14, Approve CarMax Development Contract Approved the Development Contract with CarMax for the CarMax/Mogren Addition as approved on December 18, 2006 and authorized the Mayor and City Manager to execute the agreement signifying City Council approval. Minor revisions as approved by the City Engineer and City Attorney were authorized as needed. 14. Mogren Street Improvements, Beam to County Road D, City Project 06-17, Resolution Approving Plans and Authorizing Receiving Bids Adopted the following resolution approving the project plans and specifications for the Mogren Street Improvements, City Project 06-17, and authorized the receipt of bids with a bid date of April 13, 2007 at 10 a.m.: RESOLUTION 07-03-019 APPROVING PLANS ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the city council on December 18, 2006, plans and specifications for Mogren Street Improvements, City Project 06-17, have been prepared by (or under the direction of) the city engineer, who has presented such plans and specifications to the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the city clerk. March 12, 2007 City Council Meeting 7 2. The city clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least ten days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 13th day of April, 2007 at the city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The city clerk and city engineer are hereby authorized and instructed to receive, open and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of April 23, 2007. 15. Temporary Gambling Permit Resolution — Presentation of the Blessed Virgin Mary Approved the following resolution for temporary gambling: RESOLUTION 07-03-020 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for the Church of the Presentation of the Blessed Virgin Mary (BVM), 1725 Kennard Street, Maplewood. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. 16. Expenditure of Buffer Zone Protection Grant Money Approved the expenditure of $28,679 towards the purchase of upgraded 800 MHz radios and $15,865 to purchase three radio alarm systems compatible on the 800 MHz radio system. The grant funds must be expended by March 31, 2007. 17. Roseville School District 623 Approved the following resolution: RESOLUTION 07-03-021 Maplewood City Council Resolves that: WHEREAS, citizens of the City of Maplewood residing in School District 623 do not have access to live broadcast of the 623 School Board meetings, and WHEREAS, there is substantial interest in the public policies established by the 623 School Board as relates to educational services offered to children and the community. March 12, 2007 City Council Meeting 8 NOW, THERFORE BE IT RESOLVED, that the City of Maplewood City Council requests copies of all DVDs of 623 School Board meetings be forwarded to the Maplewood City Manager for the broadcast on City's Cable TV Channel 16. Adopted on March 12, 2007 in regular session 18. Access to Finance Safe Deposit Boxes at Premier Bank Approved the following resolution authorizing access to the safe deposit boxes: RESOLUTION 07-03-022 FOR SAFE DEPOSIT BOXES Be it resolved, by the City Council of the City of Maplewood, that until written notice to the contrary is given by this Corporation to the Safe Deposit Department of the Premier Bank access to Safe Deposit Boxes (herein called safes) standing in the name of the corporation in the vaults of above bank shall be had by the following: Greg Copeland, City Manager Robert Mittet, Finance and Administrative Manager Karen Guilfoile, City Clerk Deb Schmidt, Administrative Assistant Any one (1) of whom shall have full authority to enter said safes and to make deposits therein or remove any part of all of the contents thereof, to execute leases thereof in the name of this Corporation, to amend or cancel said leases, to exchange or surrender the safes, and in all other respects to represent this Corporation. STATE OF MINNESOTA) COUNTY OF RAMSEY ) CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified and appointed Clerk of the City of Maplewood, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City of Maplewood, held on March 12, 2007 with the original on file in my office, and the same is a full, true and complete transcript therefrom insofar as the same relates to access to City safe deposit boxes at Premier Bank. J. AWARD OF BIDS None K. UNFINISHED BUSINESS Comprehensive Plan Amendment — Gladstone Redevelopment Plan (English Street and Frost Avenue Area) (4 Votes) a. Planner Finwall presented the report. b. Planning Commissioner Gary Pearson, 1209 Antelope Way, spoke regarding the proposed changes to the amendment. C. David Bartol, 1249 Frisbee Avenue, spoke in favor of the proposed changes. March 12, 2007 City Council Meeting 9 d. Sharon Kambeitz-Lumphrey, 1817 Clarence Street, thanked the council, city staff and David Bartol for their efforts with this project. e. Joseph Born, 1830 English Street, thanked the council for past changes with this proposed project. Kim Schmidt, 1800 Phalen Place, thanked David Bartol for his efforts. g. Allen Olson, 1221 Frost Avenue, asked the council to consider the north side of Frost as a priority for development. h. Edward Lundblad,1824 English Street, spoke about the Vento Trail right-of-way. Albert Galbraith, 1770 Edward Street, spoke regarding densities. O. J. Lumphrey, 1817 Clarence Street, spoke regarding the density in the area west of Clarence Street and the Vento Trail. Councilmember Hjelle moved to approve the Comprehensive Land Use Plan Amendment map change for the Gladstone Redevelopment Plan as shown on Attachments 4, 5, 6, and 7. Councilmember Rossbach clarified the motion as amending the comprehensive plan as shown on the three areas of Attachment 9 of the staff report changing Gladstone High to Single Dwelling (which is north of Summer Avenue, west of Clarence Street and east of Vento Trail); Gladstone Medium to Single Dwelling (which is south of Summer Avenue, west of Clarence Street and east of Vento Trail); Gladstone Mixed use to Gladstone Medium (which is east of English Street, south of Summer Avenue, and west of Vento Trail); and the one area of Attachment 4 of the staff report Gladstone Medium to Single Dwelling south of Gloster Park and north of Ripley Avenue. Seconded by Councilmember Rossbach Ayes -all Councilmember Rossbach moved to amend the master plan to reflect the additional paragraph on Attachment 8 of the staff report to be added onto a blank page found behind the Table of Contents and Project Abstract Chapter. The printing of the master plan would be changed to reflect that the first paragraph of Abstract Chapter be printed as bold print. The master plan would also be changed to reflect the four pieces of property that were discussed in the previous motion of the comprehensive land use plan adoption, and leave unchanged the existing verbiage in the existing master plan for the other parcels. Seconded by Councilmember Cave Mayor Longrie clarified that the parcel densities changed in the comprehensive plan amendment in the previous motion would be changed for those parcels in the master plan. Councilmember Juenemann clarified that this motion also reflects the changes north of Frost Avenue as stated in the staff report. The Council voted: Ayes -all David Bartol again addressed the council thanking them. At 9:30 p.m. a ten-minute break was taken. L. NEW BUSINESS March 12, 2007 City Council Meeting 10 On -Sale Intoxicating Liquor License — Brian Harney, New Owner and Manager, The Chalet, 1820 N. Rice Street. a. Citizen Services Manager Guilfoile presented the report. b. The applicant, Brian Harney, 7716 Upton Avenue North, Brooklyn Park, addressed the city council. Councilmember Cave moved to approve the liquor license application. Seconded by Councilmember Rossbach Ayes -all 2. On -Sale Intoxicating Liquor License — Robert Michael Jacob, New Owner and Manager, Jake's City Grille, 1745 Beam Avenue a. Citizen Services Manager Guilfoile presented the report. b. The applicants, Robert Jacob, 280 Lithrem Lane, Medina and Tony Jacob, 1740 19th Street Northwest, New Brighton, addressed the city council. Councilmember Cave moved to approve the liquor license application. Seconded by Councilmember Hjelle Ayes -all 3. Wine and Strong Beer Intoxicating Liquor License — Brad Behnke, The Ponds at Battle Creek Golf Course, 601 Century Avenue South a. Citizen Services Manager Guilfoile presented the report. b. The applicant, Bradley Behnke, 19918 Birchwood Lane, Elk River, addressed the city council. Councilmember Cave moved to approve the liquor license application. Seconded by Councilmember Rossbach Ayes -all 4. Off -Sale Intoxicating Liquor License — Khue Thi Dang, New Owner and Manager, Big Bear Liquor, LLC, 2223 White Bear Avenue a. Citizen Services Manager Guilfoile presented the report. b. The applicant, Khue Thi Dang and her son, both of 4010 Major Avenue, Robbinsdale, addressed the city council. Councilmember Cave moved to approve the intoxicating liquor license as requested. Seconded by Councilmember Rossbach Ayes -all 5. Request to Hire Consultant — South Maplewood Moratorium Study Area (South of Carver Avenue) a. Senior Planner Ekstrand presented the report. Councilmember Cave moved to authorize staff to enter into a professional consulting service contract with the firm of Schoell Madson for a total of $7,500 (plus expenses) for completing the work outlined in the South Maplewood Development Moratorium Ordinance and the issues raised at the neighborhood meetings. Seconded by Councilmember Hjelle Ayes -all March 12, 2007 City Council Meeting 11 6. Brookview Area Street Improvements, City Project 07-01, Resolution Accepting Feasibility Study and Ordering Public Hearing a. Public Works Director Ahl presented the report. Councilmember Hjelle moved to approve the following resolution accepting the report and calling a public hearing for 7 p.m., Monday, March 26, 2007 for the Brookview Area Street Improvement rp oject. RESOLUTION 07-03-024 ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted January 22nd, 2007, a report has been prepared by the city engineering division with reference to the improvement of Brookview Area Street Improvements, City Project 07-01, and this report was received by the council on March 12, 2007, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, M I N N ESOTA: 1. The council will consider the street improvement of Brookview Area Streets in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $3,198,548. 2. A public hearing shall be held on such proposed improvement on the 26th day of March, 2007 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Approved this 12th day of March 2007 Seconded by Councilmember Juenemann Ayes -all 7. Interstate 94 Corridor Alliance — Approve Resolution of Support for State Funding a. Public Works Director Ahl presented the report. Councilmember Juenemann moved to adopt the following resolution supporting funding for the study of Transportation Needs for the Interstate 94 Corridor and direct that the City Manager have the resolution sent to Representative Slawik, Senator Saltzman, Senator Wiger, the Commissioner of Transportation, Senator Murphy (chair of the Senate Transportation Committee), Representative Lieder (chair of the House Transportation Committee), Ramsey County Commissioner Victoria Reinhardt, and Representative Leon Lillie: March 12, 2007 City Council Meeting 12 RESOLUTION 07-03-025 SUPPORT FOR FUNDING OF THE 1-94 CORRIDOR TRANSPORTATION FEASIBILITY ANALYSIS WHEREAS, the Interstate 94 (1-94) Corridor is the principal east/west route for traffic thru Ramsey Washington, and St. Croix Counties connecting St. Paul to the eastern metropolitan area, and; WHEREAS, the 1-94 Corridor is experiencing robust employment and population growth, and; WHEREAS, the 1-94 Corridor is experiencing increasing levels of congestion, reducing mobility in the corridor, and; WHEREAS, there are no planned highway improvements to the 1-94 Corridor in the Metropolitan Council's 2030 Transportation Policy Plan, and; WHEREAS, the Minnesota Department of Transportation has identified 1-94 as a high priority Interregional Corridor and is supportive of planning for mobility improvements in the Corridor, and; WHEREAS, the City of Maplewood recognizes the need to plan for mobility improvements in the 1-94 Corridor, and; WHEREAS, this planning should take a multi -modal, highways and transit, approach to maintaining Corridor mobility, and; WHEREAS, maintaining mobility is necessary for the continued prosperity and economic vitality of residents, businesses, and commuters throughout the Eastern Metropolitan area, and; WHEREAS, the first step in planning for a multi -modal 1-94 Corridor is to complete a Transportation Feasibility Analysis which includes analyzing highway and transit improvements. NOW THEREFORE BE IT RESOLVED, that the City of Maplewood hereby supports the multi -modal evaluation of the 1-94 Corridor and a request of $1 million in State funds for the completion of the 1-94 Transportation Feasibility Analysis. Seconded by Councilmember Hjelle Ayes -all 8. Pond Overlook Public Improvements (2161 County Road D), City Project 07-08, Resolution Ordering Preparation of Feasibility Study a. Public Works Director Ahl presented the report. Councilmember Juenemann moved to approve the following resolution ordering the preparation of the feasibility study for the proposed Pond Overlook Public Improvements (2161 County Road D), City Project 07-08: RESOLUTION 07-03-026 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to Pond Overlook Public Improvements (2161 County Road D), City Project 07-08, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, March 12, 2007 City Council Meeting 13 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, M I N N ESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Seconded by Councilmember Hjelle Ayes -all 9. County Road D East Improvements, TH 61 to Southlawn Drive, City Project 02-07, Resolution Approving Modification of Existing Construction Contract, Change Orders 32- 39 a. Public Works Director Ahl presented the report. Councilmember Rossbach moved to approve the following resolution directing the modification of the existing construction contract, Change Order Nos. 32 through 39, for the County Road D East Improvements (T.H. 61 to Southlawn), City Project 02-07. RESOLUTION 07-03-027 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 02-07, CHANGE ORDER Nos. 32 through 39 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02-07, County Road D East Improvements (TH 61 to Southlawn), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02-07, Change Order Nos. 32 through 39, as an increase to said contract by an amount of $126,342.43, such that the new contract amount is now and hereby established as $3,047,300.57. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order Nos. 32 through 39 as a contract increase in the amount of $126,342.43. The revised contract amount is $3,047,300.57. Seconded by Councilmember Juenemann Ayes -all 10. County Road D Realignment (West) Improvements (TH 61 to Walter Street) City Project 02-08, Resolution for Modification of the Existing Construction Contract, Change Order Nos. 29-40 (T.A. Schifsky Contract), 4-5 (Palda Contract, 10-11 (Imperial Contract) a. Public Works Director Ahl presented the report. Councilmember Hjelle moved to approve the following resolutions directing the modification of the existing construction contract, Change Order Nos. 24-40 (T.A. Schifsky Contract), Change Order Nos. 10-11 (Palda and Sons) and Change Order Nos. 4-5 (Imperial Developers) for the County Road D West Improvements (TH 61 to Walter Street), City Project 02-08: RESOLUTION 07-03-028 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT March 12, 2007 City Council Meeting 14 PROJECT 02-08, CHANGE ORDER Nos. 29-40 (T.A. Schifsky Contract) WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02-08, County Road D Realignment (West) Improvements (TH 61 to Walter Street), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02-08, Change Order Nos. 29- 40, (T.A. Schifsky Contract), as an increase to said contract by an amount of $78,831.52, such that the new contract amount is now and hereby established as $1,077,986.90. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order Nos. 29-40 as a contract increase in the amount of $78,831.52. The revised contract amount is $1,077,986.90. RESOLUTION 07-03-029 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 02-08, CHANGE ORDER Nos. 4-5 (Imperial Developers Contract) WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02-08, County Road D Realignment (West) Improvements (TH 61 to Walter Street), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02-08, Change Order Nos. 4-5, (Imperial Developers Contract), as a reduction to said contract by an amount of $39,558.09, such that the new contract amount is now and hereby established as $388,729.25. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order Nos. 4-5 as a contract increase in the amount of $39,588.09. The revised contract amount is $388,729.25. RESOLUTION 07-03-030 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 02-08, CHANGE ORDER Nos. 10-11 (Palda and Sons Contract) WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02-08, County Road D Realignment (West) Improvements (TH 61 to Walter Street), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02-08, Change Order Nos. 10- 11, (Palda and Sons Contract), as an increase to said contract by an amount of $3,682.32, such that the new contract amount is now and hereby established as $757,430.52. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said March 12, 2007 City Council Meeting 15 Change Order Nos. 10-11 as a contract increase in the amount of $3,682.32. The revised contract amount is $757,430.52. Seconded by Councilmember Juenemann Ayes -all 11. Kenwood Area Street Improvements, City Project 05-16, Resolution Approving Modification of Existing Construction Contract, Change Order No. 12 a. Public Works Director Ahl presented the report. Councilmember Juenemann moved to approve the following resolution directing the modification of the existing construction contract for the Kenwood Area Neighborhood Street Improvements, City Project 05-16, Change Order 12: RESOLUTION 07-03-031 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 05-16, CHANGE ORDER NO. 12 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 05-16, Kenwood Area Neighborhood Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 05-16, Change Order No. 12. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 12 in the amount of $617,849.84. The revised contract amount is $5,233,543.63 Seconded by Councilmember Hjelle Ayes -all Agenda Item L 12 was moved to Item 118. 13. Planning Commission Rules of Procedure a. Senior Planner Ekstrand presented the report. b. City Attorney Kantrud recommended that the council make modifications to these rules and review again at the first reading of the ordinance. Councilmember Hjelle moved to direct city staff and the planning commission to make the recommended chanaes to the Division 4. Plannina Commission ordinance that reflect the housekeeping changes needed as suggested by what has been reflected in the planning commission oolicv booklet and to brina these items back to the citv council for review durina the first readina of this ordinance Seconded by Councilmember Cave Ayes -all The City Council discussed possible changes to the process of appointing commissioners and developing procedures to be followed as part of this process. It was agreed that each council member bring suggestions for appointment procedures to the next meeting. Planning Commissioner Gary Pearson addressed the City Council with suggestions for appointment procedures. March 12, 2007 City Council Meeting 16 Councilmember Hjelle moved to extend the city council meeting until all agenda items are completed. Seconded by Mayor Longrie Ayes -all M. COUNCIL PRESENTATIONS Maple Hills Councilmember Cave reported that on the past Saturday the residents from Maplewood Townhomes came to city hall for a meeting with staff and some city council members. 2. Emergency Training Mayor Longrie reported on an emergency management training session she attended in Emmetsburg, Virginia. 3. City Manger Job Performance Review Councilmember Hjelle suggested the City Manager performance review be scheduled as a council/manager workshop before the city council meeting on May 14 and that the City Council create the format to follow for this review during Council Conversation on April 19. N. ADMINISTRATIVE PRESENTATIONS Applewood Park Memo City Attorney Kantrud handed out copies of a memo and other paperwork on the history and purchase of the Applewood park/preserve land for their review. Mayor Longrie commented regarding the $500,000 paid at the closing of the property in May 1995 with James Kayser and Evelyn Wallace being the distributees at that closing. O. ADJOURNMENT Mayor Longrie adjourned the meeting at 11:20 p.m. March 12, 2007 City Council Meeting 17 k( Cts Nov %Z (:� J agdf " we can Memorandum To: City Council From: Greg Copeland, City Manager Date: March 12, 2007 Re: Supplemental Report — City Council Meeting March 12, 2007 Item I-10 Two purchases of fuel need retroactive approval by the City Council: February 28, 2007 $12,714.89 — PO#100817 — 5,999 gallons of diesel fuel March 9, 2007 $15,734.53 — PO #100821— 6,996 gallons of unleaded gas These fuel deliveries were purchased to avoid any interruption of City services to the public and were approved budgeted expenses.