HomeMy WebLinkAbout08-24-2009Em
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MINUTES
MAPLEWOOD CITY COUNCIL
6:30 p.m., Monday, August 24, 2009
Council Chambers, City Hall
Meeting No. 17-09
CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 6:33 p.m. by Mayor Longrie.
PLEDGE OF ALLEGIANCE
ROLL CALL
Diana Longrie, Mayor Present
Erik Hjelle, Councilmember Present
Kathleen Juenemann, Councilmember Present
John Nephew, Councilmember Present
Will Rossbach, Councilmember Present
APPROVAL OF AGENDA
The following items were added to the agenda by the city council.
H1. Saint Paul Regional Water Conditional Use Permit. — Councilmember Rossbach
H2. Minutes on the website for the Parks and Recreation Commission — Mayor Longrie
H3. Vacant House Ordinance — Mayor Longrie
H4. Campaign Sign Ordinance — Mayor Longrie
K1. Removing agenda item K1. Consider Approving First Reading of Ordinance on Recreational
Fires for a workshop. — Councilmember Nephew
Councilmember Nephew moved to approve the agenda as amended.
Seconded by Councilmember Rossbach. Ayes — All
The motion passed.
APPROVAL OF MINUTES
Approval of August 3, 2009, City Council Workshop Minutes
Councilmember Nephew moved to approve the August 3, 2009, City Council Workshop Minutes
as submitted.
Seconded by Councilmember Hjelle.
Ayes — Mayor Longrie,
Councilmembers Nephew
& Rossbach
Abstentions — Councilmembers Hjelle
& Juenemann
The motion passed.
Approval of August 10, 2009, City Council Meeting Minutes
August 24, 2009
City Council Meeting Minutes
Councilmember Nephew had the following changes:
On page 1 of 16, under the approval of agenda, the motion was seconded by Councilmember
Rossbach not Councilmember Nephe .
On packet page number 11, number 5. The motion was made by Councilmember Nephew not
41949.
Mayor Longrie had the following changes:
On page 2 of 16, under H4. after the words July 2, 2009, add the words and was submitted on
time by that date for August. In that same paragraph at the very end of the paragraph add the
sentence Maplewood Monthly went to print after the motion to suspend the council corner
was tabled until the next year for discussion of policy for the future until January 2010.
On page 4 of 16, item K1. Consider Amending Chapter 12 Building and Building Regulations and
Call For First Reading on August 24, 2009. Mayor Longrie said the city council requested that
staff get statistics for the dollar amount of city resources used in one year increments in addition
to the past two years to see a track record. Mayor Longrie asked to have statistics brought back
to the council. Mayor Longrie would like to know the amount of staff time used on this, number of
complaints that the city has received; how many of those complaints involved transients who
were living there, if it was an issue of utilities shut off. Along with court time spent on these issues
and the number of foreclosed homes in Maplewood. This information should be brouwht back to
the council for a workshop.
Councilmember Nephew moved to approve the August 10, 2009, minutes as amended.
Seconded by Mayor Longrie. Ayes — All
The motion passed.
F. VISITOR PRESENTATIONS — PART I
1. Michelle Jwanouskos, 879 Crestview Drive South, Maplewood. Ms. Jwanouskos spoke as a
member of the Smoke Task Force. Ms. Jwanouskos discussed the recreational fires agenda
item that was removed so that it could be heard during a city council workshop.
2. Jason Schuller, 2360 Timber Avenue, Maplewood (appeared twice). Mr. Schuller spoke as a
member of the Smoke Task Force regarding issues and concerns he had.
3. Bob Zick, 2515 White Bear Avenue, Maplewood. Mr. Zick spoke regarding a data practices
request he placed for statistics from the Maplewood police department. Mr. Zick also
commented on the fact that the city ordinances haven't been updated for 6 years now.
4. George Rossbach, 1406 County Road C East, Maplewood. Mr. Rossbach spoke regarding
the Bruentrup farm and the amount of time people have volunteered and the hours of service
people have given to the city.
5. Ken Smart, 940 Bartelmy Lane, Maplewood. Spoke about the recreational fires and asked
some questions of the council.
6. John Wykoff, 2345 Maryland Avenue East, Maplewood. Mr. Wykoff discussed the use of the
cable television studios for candidate forums and the complaint that he filed.
August 24, 2009 2
City Council Meeting Minutes
7. Thomas Layer, 580 Farrell Street North, Maplewood. Mr. Layer spoke regarding the
recreational fires and his serving on the Smoke Task Force.
8. Judy Beyer, 2240 Hazelwood Street, Maplewood. Ms. Beyer spoke regarding the recreational
fire discussion and the smoke task force.
9. David Schilling, 1955 Greenbrier Street, Maplewood. Mr. Schilling stated there are 18 people
running for election and asked who had filed a campaign finance report. He also asked about
the updating of the city ordinances.
G. ADMINISTRATIVE PRESENTATIONS
Request to Call City Council Manager Work Session Meeting — August 31, 2009,
5:00 p.m. — Topic: Overview of 2010 Budget — General Levy
(HEARD AT THE END OF THE MEETING)
2. Maplewood Fire Department — Report on Fill the Boot Fundraiser
a. Maplewood Fire Fighter, Jodi Halweg gave the report on the fundraiser
b. Kelly Hollihan spoke on behalf of Muscular Dystrophy regarding the fundraiser.
H. COUNCIL PRESENTATIONS
(HEARD AT THE END OF THE MEETING)
APPOINTMENTS AND PRESENTATIONS
1. Update On Sustainable Trail At Applewood Neighborhood Preserve
a. Ginny Gaynor, Natural Resources Coordinator gave the presentation.
No Action required.
2. Consider Official Time Capsule Proclamation
a. Parks and Community Development Director, DuWayne Konewko introduced the
item.
1. Ron Cockriel, 943 Century Avenue, chairperson of the Maplewood Historical Commission.
2. Pete Boulay, 1100 County Road C, Maplewood addressed the council.
3. Caleb Anderson, 480 County Road B, Maplewood addressed the council.
Councilmember Nephew moved to approve the proclamation (drafted by the Historical
Preservation Commission) and officially seal the time capsule. The sealed time capsule will be
reopened in 2057.
OFFICIAL TIME CAPSULE PROCLAMATION
Whereas: The City of Maplewood, having been incorporated in 1957, and having been originally
founded as New Canada and McLean Townships in 1858;
Whereas: The City of Maplewood, having significant historical assets, including the Bruentrup
Heritage Farm, the Ramsey County Poor Farm, the Forest Lawn Cemetery Mausoleum,
numerous artifacts, sites of archeological interest, open spaces, and documented personal
historical accounts;
August 24, 2009 3
City Council Meeting Minutes
J.
Whereas: The Historical Preservation Commission, with the assistance of Maplewood City staff
and volunteers , businesses, citizens, and the Maplewood Area Historical Society, having
gathered documents, brochures, personal historical accounts, and a vast amount of items, that
strongly provide a glimpse into our City's past and the present;
Whereas: The Time Capsule will be opened in 2057, our City's 100th Anniversary;
Whereas: The Time Capsule being complete, and ready for sealing;
Now, therefore, be it known: That the Maplewood City Council officially recognizes the sealing
of the time capsule, on this day, Monday, August 24, 2009.
Signed
Diana Longrie, Mayor
City of Maplewood, Minnesota
Seconded by Councilmember Juenemann.
The motion passed.
PUBLIC HEARINGS
None.
K. UNFINISHED BUSINESS
Karen Guilfoile, City Clerk
Ayes — All
1. Consider Approving First Reading Of Ordinance On Recreational Fires
Councilmember Nephew removed this item from the agenda in order for this item to be brought
back as a workshop discussion.
2. Consider Final Adoption Of City Council Policy And Procedures For Boards And
Commissions
a. City Attorney, Alan Kantrud gave the report.
1. Bob Zick, 2515 White Bear Avenue, Maplewood addressed the council.
Councilmember Rossbach moved to approve the final adoption of the city council policy and
procedures for boards and commissions along with typographical errors found and a title
correction on page 36 of 127 in the document.
Seconded by Councilmember Nephew.
The motion passed.
Ayes — Councilmembers Juenemann,
Nephew & Rossbach
Nays — Mayor Longrie,
& Councilmember Hjelle
3. Consider Resolution Calling Public Hearing For Tax Increment Financing
Redevelopment District No. 1-10 For The shores Project Within Gladstone
Redevelopment Area
a. Parks & Community Development Director, DuWayne Konewko introduced the item and
answered questions of the council.
August 24, 2009
City Council Meeting Minutes
0
b. City Attorney, Alan Kantrud answered questions of the council.
Mayor Longrie moved to table this item until the council has answers to the questions Mayor
Longrie raised during the council meeting for the resolution calling for public hearing for tax
increment financing redevelopment district No. 1-10 For the Shores Project within Gladstone
Redevelopment Area.
The motion died for a lack of a second.
Mayor Longrie asked if anyone wanted to address the council.
1. Dave Schilling, 1955 Greenbrier Street, Maplewood addressed the council.
2. Bob Zick, 2515 White Bear Avenue, Maplewood addressed the council.
Councilmember Rossbach moved to approve the resolution that calls a public hearing for 7:00
P.m. on October 12, 2009, for the purpose of discussing the Tax Increment Financing District for
the Shores Development proposal.
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA
HELD: August 24, 2009
Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of
Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on Tuesday, the 24th day of
August, 2009 at 7:00 p.m. for the purpose, in part, of calling a public hearing on the proposed
modification of Municipal Development District No. 1 and the adoption of a Modification to Development
Program therefor, the proposed establishment of Tax Increment Financing (Redevelopment) District No.
1-10 (Lake Phalen Estates Project) within Development District No. 1 and the proposed adoption of the
Tax Increment Financing Plan relating thereto.
The following members were present: All
and the following were absent: None
Member Rossbach introduced the following resolution and moved its adoption:
RESOLUTION 09-08-246
CALLING PUBLIC HEARING ON THE
PROPOSED ESTABLISHMENT OF MUNICIPAL DEVELOPMENT DISTRICT NO. 1 AND
THE ADOPTION OF A DEVELOPMENT PROGRAM THEREFOR, THE PROPOSED
ESTABLISHMENT OF TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT
NO. 1-10 WITHIN DEVELOPMENT DISTRICT NO. 1 (LAKE PHALEN ESTATES
PROJECT) AND THE PROPOSED ADOPTION OF A TAX INCREMENT FINANCING
PLAN RELATING THERETO
BE IT RESOLVED by the City Council (the "Council') of the City of Maplewood, Minnesota (the "City"),
as follows:
1. Public Hearing. This Council shall meet on October 12, 2009, at approximately
7:00 p.m., to hold a public hearing on the following matters: (a) proposed modification of
Municipal Development District No. 1, (b) the adoption of a Modification to Development
Program therefore, (c) the proposed establishment of Tax Increment Financing
(Redevelopment) District No. 1-10 (Lake Phalen Estates Project) (the "Tax Increment Financing
August 24, 2009 5
City Council Meeting Minutes
District") within Development District No. 1, and (d) the proposed adoption of a Tax Increment
Financing Plan relating thereto, all pursuant to and in accordance with Minnesota Statutes,
Sections 469.124 through 469.134, both inclusive, as amended and Minnesota Statutes,
Sections 469.174 through 469.1799, both inclusive, as amended (collectively, the "Act").
2. Notice of Hearing; Filing of Program and Plan. The City Manager is hereby
authorized to cause a notice of the hearing, substantially in the form attached hereto as Exhibit
A, to be published as required by the Act and to place a copy of the proposed Tax Increment
Financing Plan on file in the Manager's Office at City Hall and to make such copies available for
inspection by the public.
The motion for the adoption of the foregoing resolution was duly seconded by Councilmember
Juenemann and upon vote being taken thereon, the following voted in favor: Councilmembers Hjelle,
Juenemann, Nephew & Rossbach
and the following voted against the same: Mayor Longrie
Whereupon said resolution was declared duly passed and adopted.
STATE OF MINNESOTA )
) ss.
COUNTY OF RAMSEY )
I, the undersigned, being the duly qualified and acting City Manager of the City of Maplewood,
Minnesota, DO HEREBY CERTIFY that the attached resolution is a true and correct copy of an extract of
minutes of a meeting of the City Council of the City of Maplewood, Minnesota duly called and held, as
such minutes relate to the calling of a public hearing on the City's Tax Increment Financing District.
WITNESS my had this 24th day of August, 2009
City Manager
Exhibit A
CITY OF MAPLEWOOD
COUNTY OF RAMSEY
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council (the "Council") of the City of Maplewood,
Ramsey County, Minnesota, will hold a public hearing on Tuesday, October 12, 2009, at 7:00 p.m., at
the City Hall, in the City of Maplewood, Minnesota, relating to the proposed modification of Municipal
Development District No. 1 and the adoption of a Modification to Development Program therefore, the
proposed establishment of Tax Increment Financing (Redevelopment) District No. 1-10 (Lake Phalen
Estates Project) (the "Tax Increment Financing District') within Municipal Development District No. 1
and the proposed adoption of a Tax Increment Financing Plan therefore, pursuant to Minnesota
Statutes, Section 469.174 through 469.1799, inclusive, as amended. Copies of the Development
Program and Tax Increment Financing Plan as proposed to be adopted will be on file and available
for public inspection at the office of the City Manager at City Hall.
August 24, 2009 6
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L
M
The property proposed to be included in Development District No. 1 is described in the
Development Program on file in the office of the City Manager. The property proposed to be included
in the Tax Increment Financing District is described in the Tax Increment Financing Plan on file in the
office of the City Manager.
A map of Municipal Development District No. 1 and the Tax Increment Financing District is set forth
below:
All interested persons may appear at the hearing and present their views orally or in writing prior to
the hearing.
Seconded by Councilmember Juenemann.
The motion passed.
NEW BUSINESS
Ayes — Councilmembers Hjelle,
Juenemann, Nephew
& Rossbach
Nay — Mayor Longrie
1. Discussion Of City Manager Spending Authority — Councilmember Hjelle gave the
specifics of this agenda item.
Mayor Longrie asked if anyone wanted to speak regarding this item.
1. Bob Zick, 2515 White Bear Avenue, Maplewood.
2. Ken Smart, 940 Bartelmy Lane, Maplewood.
Councilmember Nephew moved to direct staff to bring the council a repeal of the ordinance on
the books. The spending limit policy be included in the items that are reviewed each January by
the city council.
Seconded by Councilmember Juenemann.
The motion passed.
The city council took a short recess
Ayes — Councilmembers Juenemann,
Nephew & Rossbach
Nays — Mayor Longrie,
& Councilmember Hjelle
2. Council Policy and procedures; fair and equal notification of legal actions involving
councilmembers and or staff — Councilmember Hjelle spoke.
1. Bob Zick, 2515 White Bear Avenue, Maplewood, addressed the council.
3. Council Policy and procedures police and legal activities involving councilmembers —
Councilmember Hjelle spoke.
CONSENT AGENDA
Councilmember Nephew moved to approve items 1, 4, & 5.
August 24, 2009
City Council Meeting Minutes
7
Seconded by Councilmember Hjelle.
Ayes — All
The motion passed.
Payroll Deduction check #1007543 thru #1007544
2. Councilmember Juenemann moved to approve
item 2.
Seconded by Councilmember Hjelle.
Ayes — All
The motion passed.
GRAND TOTAL
3. Councilmember Juenemann moved to approve
item 3.
Seconded by Councilmember Nephew.
Ayes — All
The motion passed.
1. Approval of Claims
Councilmember Nephew moved Approval of Claims.
ACCOUNTS PAYABLE:
$ 2,698,666.27 Disbursements via debits to checking account
Dated 7/31/09 thru 08/07/09
$ 733,737.69 Checks #79070 thru #79153
Dated 07/31/09 thru 08/18/09
$ 294,401.80 Disbursements via debits to checking account
Dated 08/07/09 thru 08/14/09
$ 744,365.29 Total Accounts Payable
PAYROLL
$ 503,759.31
Payroll Checks and Direct Deposits dated 08/07/09
$ 2,129.75
Payroll Deduction check #1007543 thru #1007544
dated 08/07/09
$ 505,889.06
Total Payroll
4.232.694.82
GRAND TOTAL
Seconded by Councilmember Hjelle. Ayes — All
The motion passed.
2. Approval of Hmong American Alliance Church Conditional Use Permit Review — 2515
Maplewood Drive
August 24, 2009 8
City Council Meeting Minutes
Councilmember Juenemann moved to approve the conditional use permit for the Hmong
American Alliance Church. The Conditional Use Permit should be reviewed again within one
year and if there are changes to the original permit or if issues arise.
Seconded by Councilmember Hjelle. Ayes — All
The motion passed.
3. Approval of Comforts of Home Conditional Use Permit Review — 2300 Hazelwood Street
Councilmember Juenemann moved to approve the conditional use permit for Comforts of Home
and shall be reviewed in one -y -ear six months to ensure all outstanding conditions of approval
are met including removal of silt fence, trail repair and noise standards. All original conditional use
permit conditions as outlined in the June 12, 2006, city council minutes apply. Also to correct
the typographical error from Highway 64 to Highway 36.
Seconded by Councilmember Nephew. Ayes — All
The motion passed.
4. Approval of Miscellaneous Permit Ramsey County Sheriff's Fright Farm on Ramsey
County Fairgrounds
Councilmember Nephew moved to approve the special use permit for the Fright Farm Halloween
Event at the Ramsey County Extension Services Barn.
Seconded by Councilmember Hjelle. Ayes — All
The motion passed.
5. Century Avenue Improvements, Project 03-15, Approval of Utility Construction and
Maintenance Agreement with Ramsey County
Councilmember Nephew moved to approve the utility construction and maintenance agreement
with ramsey county for the century avenue improvements, city project 03-15, and direct the mayor
and city manager to sign the agreement signifying city council approval. Minor revisions as
approved by the city attorney are authorized as needed for the agreement.
Seconded by Councilmember Hjelle. Ayes — All
The motion passed.
N. AWARD OF BIDS
1. Holloway Avenue and Stanich Highlands Area Improvements, City Project 09-13
a. Resolution Accepting Assessment Roll and Calling Assessment
b. Resolution Receiving Bids and Awarding Construction Contract
c. Resolution Approving No Parking Restrictions For Holloway Avenue
August 24, 2009 9
City Council Meeting Minutes
Councilmember Hjelle moved to approve the resolution accepting the assessment roll and calling
an assessment hearing for September 28, 2009, at 7 p.m. for the Holloway Avenue and Stanich
Highlands Area Improvements, City Project 09-13, and adopting the resolution receiving bids and
awarding a construction contract and adopt the resolution approving no parking restrictions for
Hollowav Avenue.
RESOLUTION 09-08-247
ORDERING ASSESSMENT ROLL HEARING
WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared an
assessment roll for the Holloway Avenue and Stanich Highlands Area Improvements, City Project 09-13,
and the said assessment roll is on file in the office of the city engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. A hearing shall be held on the 28th day of September, 2009, at the city hall at 7:00 p.m. to
pass upon such proposed assessment and at such time and place all persons owning property affected
by such improvement will be given an opportunity to be heard with reference to such assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail
notices to the owners of all property affected by said assessment.
3. The notice of hearing shall state the date, time and place of hearing, the general nature
of the improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk
and city engineer, and that written or oral objections will be considered.
RESOLUTION 09-08-248
AWARD OF BIDS
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that the bid of Tower Asphalt, Inc. in the amount of $1,964,957.30 is the lowest
responsible bid for the construction of the Holloway Avenue and Stanich Highlands Area Improvements,
City Project 09-13, and the mayor and clerk are hereby authorized and directed to enter into a contract
with said bidder for and on behalf of the city.
The finance director is hereby authorized to make the financial transfers necessary to implement
the financing plan for the project as previously approved by council.
Adopted by the council on this 24th day of August, 2009.
RESOLUTION 09-08-249
HOLLOWAY AVENUE — "NO PARKING" RESTRICTIONS
WHEREAS, the city council approved the preparation of plans and specifications for the Holloway
Avenue and Stanich Highlands Area Improvements, City Project 09-13, in June 2009, and
WHEREAS, the city will be expending Municipal State Aid funds on the improvement of Holloway
Avenue from North St. Paul Road to McKnight Road; and
WHEREAS, segments of said improvement do not conform to the approved State Aid standard
for unrestricted parking; and
WHEREAS, release of MSA funds is dependent on specified parking restrictions.
August 24, 2009 10
City Council Meeting Minutes
NOW, THEREFORE, IT IS HEREBY RESOLVED that the city of Maplewood shall ban the
parking of motor vehicles on the south side of Holloway Avenue from Howard Street to McKnight Road.
Adopted by the council on this 24th day of August, 2009.
Seconded by Councilmember Juenemann.
The motion passed.
O. VISITOR PRESENTATIONS — PART II
None.
Ayes — Councilmembers Hjelle,
Juenemann, Nephew
& Rossbach
NRL— Mayor Longrie
G. ADMINISTRATIVE PRESENTATIONS (MOVED TO THE END OF THE MEETING)
1. Request to Call City Council Manager Work Session Meeting — August 31, 2009,
5:00 p.m. — Topic: Overview of 2010 Budget — General Levy
a. City Manager, James Antonen gave the specifics.
Councilmember Nephew moved to call a council manager workshop for Monday, August 31,
2009, at 5:30 for the Overview of 2010 Budget - General Levy and calling for a special meeting
August 31, 2009, at 5:00 p.m. for the purposes of discussing the new development agreement for
the Regent Senior Housing Project.
Seconded by Mayor Longrie. Ayes — All
The motion passed.
H. COUNCIL PRESENTATIONS
1. Saint Paul Regional Water (SPRW) - Councilmember Rossbach asked that the conditional
use permit for the Saint Paul Regional Water at Sandy Lake be brought back before the city
council for review which would also be good for the neighborhood to make everyone aware of
what is and isn't permitted.
2. Minutes for Park and Recreation Commission — Mayor Longrie stated that the Park &
Recreation Minutes are not posted on the city's website for 2001, 2006 and 2009.
3. Vacant House Ordinance — Mayor Longrie said the foreclosure is a public process and it has
to be published in the legal notice section. This information could be entered into the city's
GIS system and when the police go through the neighborhoods they would be aware that the
home is vacant and for the city to be aware that the home went through foreclosure.
4. Campaign Sign Ordinance — Mayor Longrie asked for protocol for campaign signs of where
the signs can be located. City Clerk, Karen Guilfoile discussed campaign signs and
placement in Maplewood.
P. ADJOURNMENT
August 24, 2009 11
City Council Meeting Minutes
Mayor Longrie adjourned the meeting at 10:40p.m.
August 24, 2009 12
City Council Meeting Minutes
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