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Home My WebLink About09-13-2010 MINUTES MAPLEWOOD CITY COUNCIL 7:00p.m.,Monday,September 13, 2010 Council Chambers, City Hall Meeting No.19-10 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02p.m.by Mayor Rossbach. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Will Rossbach, MayorPresent Kathleen Juenemann, CouncilmemberPresent Marvin Koppen, CouncilmemberPresent James Llanas, CouncilmemberPresent John Nephew, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added or changed on the agenda by councilmembersand staff: N1.Citizens Forum–Councilmember Nephew N2.Emergency Preparedness Fair–Councilmember Nephew N3.Plastic Water Bottles–Councilmember Juenemann N4.Human Relations Commission Applications–Councilmember Llanas TableJ2. Recycling Proposals –Assistant City Manager, Public Works Director, ChuckAhlnoted that staff will be requesting that this item be tabled. CouncilmemberLlanasmoved to approve the agenda as amended. Seconded by CouncilmemberJuenemann.Ayes –All The motion passed. E.APPROVAL OF MINUTES 1.Approval of August 23, 2010, City Council Workshop Minutes CouncilmemberJuenemannmoved to approve the August 23, 2010, City Council Workshop Minutes as submitted. Seconded by CouncilmemberKoppen.Ayes –All The motion passed. 2.Approval of August 23, 2010, City Council Meeting Minutes September 13, 2010 1 City Council MeetingMinutes Councilmember Nephewmoved to approve the August 23, 2010, City Council Meeting Minutes as submitted. Seconded by CouncilmemberKoppen.Ayes –All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Swearing In of Police Officers Amy Nash and James (Ryan) Parker a.Maplewood Police Chief, Dave Thomalla, introduced James (Ryan) Parker and Amy Nash b.City Clerk, Director of Citizen Services, Karen Guilfoile administered the police oath to James (Ryan) Parkerand then to Amy Nash. 2.Recognition of Julie Wasiluk’s Service as Councilmember Mayor Rossbach presented Julie Wasiluk with a gift for her service as councilmember.Ms. Wasiluk thanked the council for the gift and for the opportunity to serve the citizens of Maplewood as councilmember. G.CONSENT AGENDA Councilmember Juenemannmoved to approve consent agenda items1-9. Seconded by CouncilmemberNephew.Ayes –All The motion passed. 1.Approval of Claims CouncilmemberJuenemannmoved Approval of Claims. ACCOUNTS PAYABLE: $ 1,573,158.96Checks #82045thru #82128 Dated 08/23/10 thru 08/24/10 $ 133,712.79Disbursements via debits to checking account Dated 08/13/10 thru 08/20/10 $453,685.28Checks #82129thru #82190 Dated 08/27/10 thru 08/31/10 $ 319,005.97Disbursements via debits to checking account Dated 08/20/10 thru 08/27/10 $ 264,565.90Checks #82191 thru #82235 Dated 08/30/10 thru 09/07/10 $ 205,600.10Disbursements via debits to checking account Dated 08/27/10 thru 09/03/10 ________________ $ 2,949,729.00Total Accounts Payable PAYROLL September 13, 2010 2 City Council MeetingMinutes $522,451.25Payroll Checks and Direct Deposits dated 08/20/10 $ 2,290.25Payroll Deduction check #1009347thru #1009349 dated 08/20/10 $517,774.40Payroll Checks and Direct Deposits dated 09/03/10 $ 2,290.25Payroll Deduction check #1009392thru #1009394 dated 09/03/10 __________________ $ 1,044,806.15Total Payroll GRAND TOTAL $ 3,994,535.15 Seconded by Councilmember Nephew.Ayes –All The motion passed. 2.Approval of County Road D Street Improvements (McKnight to Lydia), City Project 08-20, Resolution Approving Final Payment and Acceptance of Project CouncilmemberJuenemann moved toapprove the resolution for the County Road D Street Improvements (McKnight to Lydia), City Project 08-20, Approving Final Payment and Acceptance of Project. RESOLUTION 10-09-452 APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT CITY PROJECT 08-20 WHEREAS, the City Council of Maplewood, Minnesota has heretoforeordered Improvement Project 08-20,the County Road D Street Improvements (McKnight to Lydia),and haslet a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer for the City of Maplewood has determined that theCounty Road D Street Improvements, City Project 08-20,iscomplete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1.City Project 08-20is complete and maintenance of these improvements is accepted by the city; and the final construction cost is$854,118.31. Final payment to T.A. Schifsky and Sons, Incorporated, and the release of any retainage or escrow is hereby authorized. th Approved this 13day of September, 2010. Seconded by CouncilmemberNephew.Ayes –All The motion passed. 3.Approval of Temporary Gambling Permit –North Star Chapter BCCA September 13, 2010 3 City Council MeetingMinutes Councilmember Juenemannmoved toapprove the temporary gambling permit resolution for the North Star Chapter BCCA (Brewery Collectible Club of America at Aldrich Arena, 1850 White Bear Avenue on October 9, 2010. RESOLUTION 10-09-453 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary gambling permit for lawful gambling is approved for the North Star Chapter BCCA (Brewery Collectible Club of America), 1060 McKnight Road, to be used on October 10, 2009 at Aldrich Arena, 1850 White Bear Avenue. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of applicationfor said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by CouncilmemberNephew.Ayes –All The motion passed. 4.Approval of Authorization to Pay Additional Charges to Auditor Councilmember Juenemannmoved toapprove payment of $15,645 to HLB Tautges Redpath, Ltd. Seconded by CouncilmemberNephew.Ayes –All The motion passed. 5.Approval of Closure of Debt Service Funds CouncilmemberJuenemannmoved toapprove transfers listed in the staff report and authorize the finance manager to make the appropriate budget adjustments. Seconded by CouncilmemberNephew.Ayes –All The motion passed. 6.Approval of Authorization for Special Benefit Appraisal Services for Hills & Dales Area Street Improvements, City Project 09-15, and City Project 10-14 (Western Hills Area Street Improvements) September 13, 2010 4 City Council MeetingMinutes Councilmember Juenemannmoved toapprove and authorize the city engineer to enter into a contract for services with Dalen, Dwyer & Foley, Inc. for special benefit appraisals services for the Hills & Dales Area Street Improvements, City Project 09-15. And also authorize the city engineer to enter into a contract for services with Dalen, Dwyer & Foley, Inc. for special benefit appraisals services for the Western Hills Area Street Improvements, City Project 10-14. Seconded by CouncilmemberNephew.Ayes –All The motion passed. 7.Approval of Fall Clean-Up Event Councilmember Juenemannmoved toapprove the Fall 2010 Clean-Up event October 16, 2010, at Aldrich Arena from 8 a.m. to 1 p.m. Seconded by CouncilmemberNephew.Ayes –All The motion passed. 8.Approval of Ramsey County Recycling Container Grant Agreement Councilmember Juenemannmoved toapprove the Be Active! Be Green! Recycling Container Project Grant Agreement Resolution. Resolution 10-09-454 Approve Be Active! Be Green! Recycling Container Project Grant Agreement WHEREAS, the Ramsey County Board of Commissioners supports efforts to expand opportunities for people to recycle away from home and wish to respond to the public’s interest in recycling in public spaces; WHEREAS, funding is set aside to be used for the purchase of bins to be used in public spaces including parks and public gathering places, and the County Board has kicked off a three year program called “Be Active! Be Green! Recycling Container Project” beginning in 2010 that will provide recycling containers to municipalities/townships to use in public spaces at no cost to the city/township; WHEREAS, the City of Maplewood supports the efforts to create more opportunities for people to recycle while away from home; THEREFORE, the City of Maplewood agrees to enter into an Agreement with Ramsey County to place recycling bins purchased by the County next to trash bins in locations that are accessible to the public such as in parks, along trails or other areas that are currently serviced by the City. THEREFORE, the City of Maplewood also agrees to service and maintain the recycling bins, insure recyclables are handled appropriately and delivered to a market, and promote the use of the bins through City communication methods over the next five years. th Approved this 13day of September, 2010. Seconded by CouncilmemberNephew.Ayes –All The motion passed. September 13, 2010 5 City Council MeetingMinutes 9.Approval of Conditional Use Permit Review –St. John’s Hospital, 1575 Beam Avenue CouncilmemberJuemenannmoved toapprove the CUP for St. John’s Hospital again when HealthEast decides to continue this project or if amajor change is proposed or a problem arises. Seconded by CouncilmemberNephew.Ayes –All The motion passed. H.PUBLIC HEARING None. I.UNFINISHED BUSINESS 1.Rolling Hills of Maplewood Mobile Home Park Conditional Use Permit Discussion – Clarification of the Restroom Requirement a.Community Development and Parks Director, DuWayne Konewko introduced the item and turned the discussion over to the city attorney. b.City Attorney, Alan Kantrud gave the report and answered questionsof the council. c.Assistant City Manager, Public Works Director, Chuck Ahl addressed the council. Paul Ruby, President of the Resident Associationof Rolling Hills addressed the council. Councilmember Nephew moved that staff bring theCUP back for language clarification with the intent of reinforcing any of the original conditions of the CUP that might be erroneously thought to have been removed when it was revised. And to call for a public hearing for the clarified CUP. Seconded by Councilmember Koppen.Ayes -All The motion passed. J.NEW BUSINESS 1.Approval of Medical Direction/Education Contract a.Maplewood Fire Chief, Steve Lukin gave the report and answered questions of the council. b.Emergency Medical DirectoratSt. John’s Hospital, Dr. Peter Tange, addressed the council. c.CEOofSt. John’s Hospital,Scott North addressed the council d.Assistant Fire Chief/EMS, BJ Jungmann addressed the council. Robert Lundgren, Maplewood, addressed the council. Councilmember Nephewmoved to approvethe Pre-hospital Medical Direction agreement between the City of Maplewood and HealthEast Care System. Seconded by CouncilmemberKoppen.Ayes –All The motion passed. 2.Review of Recycling Proposals and Direct Staff to Begin Negotiations table MayorRossbach moved to the recycling proposals until September 27, 2010. Seconded by CouncilmemberKoppen.Ayes –All September 13, 2010 6 City Council MeetingMinutes table The motion to passed. 3.Consider Approval of Phase II Joy Park Improvements a.Natural Resources Coordinator, Ginny Gaynor gave the report and answered questions of the council. Councilmember Koppenmoved to approve Phase II Joy Park Improvements for $300,000. And that this project be funded from PAC fees as proposed in 2010 and 2011 CIP’s for Joy Park and for Trail Development.And recommend that staff hire SEH, Inc. to complete detailed design and specifications, not to exceed $35,000. A friendly amendment was made to include all 3 items in one motion. The motioner and seconder agreed to that. Seconded by CouncilmemberLlanas.Ayes –All The motion passed. 4.2011 Budget and Property Tax Levy a.Consider Resolution Approving Proposed Maximum Tax Levy Payable in 2011 b.Set Public Hearing Dates on Proposed 2011 Budget and Property Tax Levy 1.Assistant City Manager, Public Works Director, Chuck Ahl gave the 2011 Budget and Property Tax Levy report and answered questions of the council. 1.Bob Zick, North St. Paul, addressed the council. 2.Ralph Sletten, Maplewood, addressed the council. 3.Elizabeth Sletten, Maplewood, addressed the council. MayorRossbachmoved to approve the resolutionproviding preliminary approval of a proposed tax levy payable in 2011 for $17,503,548. RESOLUTION 10-09-455 PROVIDING PRELIMINARY APPROVAL OF A PROPOSED TAX LEVY PAYABLE IN 2011 WHEREAS, State law requires that the City Council give preliminary approval of a proposed tax levy for 2010 payable in 2011 by September 15, 2010 and WHEREAS, the City Council has reviewed preliminary information on the Proposed 2011 Budget and hasdetermined the amount of the proposed tax levy payable in 2011 which is the maximum amount that will be levied. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA THAT the proposed tax levy for 2010 payable in 2011 in the amount of $17,503,548 is hereby given preliminary approval and shall be certified to the Ramsey County Auditor. Seconded by CouncilmemberJuenemann.Ayes –All The motion passed. September 13, 2010 7 City Council MeetingMinutes Councilmember Nephewmoved to approve that the city hold the 2011Budget and Tax Levy Hearing (formerly referred to as the Truth in Taxation Hearing) on Monday, December 6, 2010, at 7:00 p.m. as part of a special city council meeting. Seconded by CouncilmemberKoppen.Ayes –All The motion passed. K.VISITOR PRESENTATIONS 1.Elizabeth Sletten, Maplewood. Ms. Sletten shared a compliment regarding the Citizens Forum th that was held Saturday, September 11at the Ramsey County Library. Human Relations Attorney, Chuck Bethel gave the presentation. Ms. Sletten also expressed concerns that residents do not get their questions answered by the city council or the staff. 2.Bob Zick, North St. Paul. Mr. Zick commented on checks issued to pay aformer employee that worked on the Taste of Maplewood, the cost of color ink used to printthe Maplewood Monthly newsletter,and how the Citizens Forumwas handled by residents September 11, 2010, at the Ramsey County Library. 3.Robert Lundgren, Maplewood. Mr. Lundgren said something has to be done with the unfair lot rent increases and the services that are not done covered anymore at the Rolling Hills Mobile Home Park. L.AWARD OF BIDS None. M.ADMINISTRATIVE PRESENTATIONS 1.Approval of Six-Month Review of Downtown Lav 52 Km, 1780 County Road D a.Maplewood Police Chief, Dave Thomalla gave the report and answered questions of the council. N.COUNCIL PRESENTATIONS Citizens Forum 1.–Councilmember Nephew Councilmember Nephew said he was the host for the Citizens Forum on Saturday, September 11, 2010, at the Ramsey County Library and the guest speaker wasHuman Relations Attorney, Chuck Bethel. Councilmember Nephew said there were a lot of questions regarding city employee issues, contract negotiationsandlabor laws. He felt the presentation was very well done and Mr. Bethel answeredthe resident’s questions. Emergency Preparedness Fair 2.–Councilmember Nephew Councilmember Nephew said he attended a Ready or Not Emergency Preparedness Fair at a church in Little Canada. Many representatives from different citieswere present.Ramsey County and the Little Canada Fire Department had displaysandit was anice event. Councilmember Nephew said on the city’s behalf he accepted an American flag which he will bring to the next meeting. Plastic Water Bottles 3.–Councilmember Juenemann Councilmember Juenemann discussed the use of plastic water bottlesat city buildings and encouraged everyone to use reusable bottles to drink water fromto eliminate waste. Human Relations Commission Applications 4.–CouncilmemberLlanas September 13, 2010 8 City Council MeetingMinutes Councilmember Llanas said the city is accepting applications to serve on the Human Relations Commissionand that further information can be found on the website or by calling city hall. Mayor Rossbach received an invitation to ride in a commemorative parade in North St. Paul September 17, 2010, at 6 p.m. all city representatives are invited to be in the parade. If any councilmember is interested they should contact Mayor Rossbachfor further information. O.ADJOURNMENT Mayor Rossbachadjourned the meeting at 9:29p.m. September 13, 2010 9 City Council MeetingMinutes