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HomeMy WebLinkAbout2011-01-03 BEDC Packet AGENDA CITY OF MAPLEWOOD BUSINESS AND ECONOMIC DEVELOPMENT COMMISSION Monday, January 3, 2011 7:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road BEast 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: a. November 1, 2010 5. New Business: a. New Member Introductions b. City-Owned County Road D Property c. Highway 36 and English Street Redevelopment Area d. Rescheduling of BEDC Meetings e. Election of Officers 6. Unfinished Business: 7. Visitor Presentations: 8. Commission Presentations: 9. Staff Presentations: a. Upcoming Projects (No Report) 10. Adjourn MINUTES CITY OF MAPLEWOOD BUSINESS AND ECONOMIC DEVELOPMENT COMMISSION 7:00 p.m., Monday, November 1, 2010 Council Chambers, Maplewood City Hall 1830 County Road BEast 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 7:05 p.m. by Chairperson Jenkins. 2. ROLL CALL Commissioners David Hesley, Commissioner Mark Jenkins, Chairperson Shelly Strauss, Commissioner Beth Ulrich, Commissioner Present Present Staff Michael Martin, Planner Councilmember Liaison Councilmember James Llanas 3. APPROVAL OF AGENDA Chairperson Jenkins Presentation by Nick Interview Questions be moved ahead of 5 a. the Commissioner Strauss Seconded by Ulrich. Ayes - The motion passed. 4. APPROVAL OF MINUTES 1. Approval of October 5, 2010, Business and Economic Development Commission Minutes Chairperson Jenkins requested that 9 f. BEDC Retention Tour should be changed to read onQoinQ BEDC Retention Tour rather than llFJGemin!J BEDC Retention tour. Commissioner Ulrich had a correction to the approval of the minutes and asked that it be changed from aE: aFJFJrevea to as submitted. Commission member Ulrich moved to approve the October 5. 2010. BEDC minutes as amended. November 1, 2010 Business and Economic Development Commission Meeting Minutes 1 Seconded by Commissioner Hesley. Ayes - Chairperson Jenkins, Commissioners Hesley, Ulrich Abstention - Commissioner Strauss The motion passed. 5. NEW BUSINESS a. Presentation by Assistant Building Official, Nick Carver - City of Maplewood Green Building Program - (Heard out of order after 5. b.) 1. Assistant Building Official, Nick Carver gave a presentation and answered questions of the commission. The commission members commented and asked questions of Mr. Carver during his presentation on the green building program. Councilmember Llanas addressed the commission regarding the presentation. b. BEDC Interview Questions - (Heard out of order 1. Planner Michael Martin addressed the Questions. 2. Councilmember, James Llanas Questions. of 5. a.) regarding the BEDC Interview regarding the BEDC Interview 6. UNFINISHED BUSINESS None. 7. VISITOR None. 8. COMMISSION PRESENTATIONS None. 9. STAFF PRESENTATIONS a. Rescheduling of December BEDC Meeting 1. Planner, Michael Martin said the next BEDC meeting is scheduled for Wednesday, December 8,2010, at 5:15 p.m. 10. ADJOURNMENT Chairperson Jenkins adjourned the meeting at 8:30 p.m. November 1, 2010 Business and Economic Development Commission Meeting Minutes 2 MEMORANDUM TO: FROM: SUBJECT: DATE: Business and Economic Development Commission Members Michael Martin, AICP, Planner Charles Ahl, Assistant City Manager New Member Introductions December 22, 2010 INTRODUCTION On December 13, 2010, the city council appointed two new members to serve on the business and economic development commission (BEDC). Christine Novak and Warren Wessel will begin their service on the commission at the BEDC meeting on January 3, 2011. DISCUSSION The city council appointed the original seven members to the BEDC on January 25, 2010. Four of the members serve as citizen representatives and three members serve as small business representatives. David Sherrill purchased a home out of state with the intention of living there full time, therefore, making him ineligible to serve in Maplewood. Laurie Van Dalen accepted a new position outside of Maplewood that would not give her enough time to continue to serve on the BEDC. Both Mr. Sherrill and Ms. Van Dalen served as citizen representatives. Marv Koppen won a special election on August 10 to fill an open Maplewood City Council seat. Mr. Koppen assumed the city council seat on August 23 and at that time had to resign from the BEDC. Mr. Koppen served as a small business representative. With the appointments of Ms. Novak and Mr. Wessel there is still an opening on the BEDC. If any member of the BEDC knows of a potential candidate for the open position please encourage them to contact Michael Martin or the city manager's office for more information on applying. Staff has attached a new member orientation memo to this report. It is similar to the memo members received last year. Also attached is the ordinance establishing the BEDC and the BE DC's Rules of Procedure. The two new members were emailed a copy of the commission handbook. RECOMMENDATION At the January 3,2011 BEDC meeting, commissioners will be provided an opportunity to introduce themselves to the new members. The new members will have the opportunity to introduce themselves and talk about why serving on the BEDC was important to them. Attachments: 1. New Member Orientation Memo 2. BEDC Ordinance 3. BEDC Rules of Procedure Attachment 1 New Member Orientation INTRODUCTION This orientation outlines the objectives, review process, responsibilities, and scope of authority of the business and economic development (BEDC) commission. It is intended to assist new commissioners of the BEDC. ORIENTATION Origination of the Business and Economic Development Commission On July 27, 2009, the city council adopted an ordinance that established the business and economic development commission. This ordinance is attached to this report for your review (Attached) . BEDC Purpose/Objective The BEDC was formed to establish economic development priorities and to advise the Maplewood Economic Development Authority regarding economic and industrial development and redevelopment within the city of Maplewood. The BEDC shall confer with other city departments, the Maplewood Economic Development Authority, the local Chamber of Commerce, and other public and private groups on matters relating to business and industrial development and periodically survey the area's industrial and commercial climate. Agenda Packets City staff will prepare a BEDC agenda packet the week before the scheduled meeting. The packets contain an agenda, minutes from previous meetings, and staff reports for each agenda item. City staff mails or delivers the packets to the BEDC commissioner's homes so they receive them by the Friday before the meeting. Tvvek Envelopes In an effort to reduce waste we ask that you return the Tyvek envelopes that the packets were delivered in so that we may re-use the envelopes. BEDC Commissioner Responsibility Each commissioner should review the staff reports and visit the properties, if applicable, to form an opinion of the project and become familiar with the proposal or item before the meeting. 1 Attachment 1 Meetings Meeting Dates: The first Monday of each month. Starting Time: 7:00 p.m. Meeting Location: City Council chambers at Maplewood City Hall, 1830 E. County Road B Quorum: A simple majority of the current membership of the commissioners shall constitute a quorum. Cancellations/ Rescheduling: Staff will inform the BEDC of meeting cancellations or rescheduling. Meetings are canceled when we cannot get a quorum or if there are no new proposals or items to review. Officers: A chairperson and vice chairperson shall be elected at the first BEDC meeting of December and will serve until their successors have been elected. City Council Meetings: The chair will represent the BEDC at each city council meeting where a BEDC item is on the agenda, to present the commission's recommendations and to answer questions from the city council regarding the decision. If the chair is unavailable to attend the city council meeting, the chair will appoint a representative from the commission. Commission Handbook The city council adopted a Commission Handbook in 2009 which outlines the city council's policies on commission responsibilities, parliamentary procedures, commission appointments and reappointments, etc. Rules of Procedure The BEDC ordinance allows the commission to adopt its own rules of procedure to be reviewed and approved by the City Council. On April 5, 2010, the BEDC will review a draft Rules of Procedure. The rules cover specific items pertinent to this commission including the outline for agendas, temporary committees, and additional responsibilities of the chair and vice chair, etc. BEDC Annual Report The BEDC ordinance requires an annual report to update the city council yearly on the commission's achievements and goals. The annual report is drafted by staff at the beginning of the year and reviewed by the commission for approval by the city council. This takes place approximately February of each year. 2 Attachment 1 Community Development Department Following are telephone numbers and e-mails for the Community Development Department staff members you may need to contact: Michael Martin, AICP, Planner (651) 249-2303 michael. martin@lci.maplewood.mn.us Andrea Sindt, Administrative Assistant (651) 249-2301 andrea .sindt@ci.maplewood.mn.us Cablecast of BEDC Meetings The city of Maplewood cablecasts BEDC Commission meetings. The meetings are aired on the Government Television Network (Channel 16) live during the meetings and then re-run throughout the month. City Website The City of Maplewood has a website located at www.ci.maplewood.mn.us. The website is a good source of information for the public as well as BEDC commissioners. In addition to current city news and information, the website contains the city code of ordinances, information on upcoming BEDC meetings (including packets), and BEDC meeting minutes. SUMMARY The Community Development Department would like to welcome you as a new member of the business and economic development commission. We look forward to working with you on working toward the protection and enhancement of the city's economy and businesses. 3 Attachment 2 ORDINANCE NO. 892 AN ORDINANCE ESTABLISHING THE MAPLEWOOD BUSINESS AND ECONOMIC DEVELOPMENT COMMISSION (BEDCI THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA ORDAINS: SECTION 1. Definitions. Subdivision 1. Common terms. As used in this Ordinance, the terms defined have the meanings given them. Subd 2. "Commission" - a Business and Economic Development Commission, or "BEDC" Subd. 3. "City" - the City of Maplewood, Minnesota. Subd. 4. "City Council" - the duly elected governing body of the City of Maplewood, Minnesota. Subd. 5. "Enabling Resolution" - this Ordinance. Subd. 6. "Small Business" - a business whose principal place of operation is in the City of Maplewood and employs thirty people or less and is not a wholly-owned subsidiary of a larger entity or a corporate-owned franchise location. SECTION 2. Establishment. A Business and Economic Development Commission is established which shall have all of the powers, duties and responsibilities of a commission pursuant to Minnesota Statues S 13.01, subd. 1 (c)(5) and formed pursuant to Minnesota Statute S 412.21, subd.1. SECTION 3. Purpose. It shall be the role and responsibility of the Commission to discuss and make recommendations to the Maplewood Economic Development Authority regarding economic and industrial development and redevelopment within the City of Maplewood pursuant to Bylaws as may be adopted by the Commission. It shall confer with other City departments, the Maplewood Economic Development Authority, the local Chamber of Commerce, the Maplewood Parks Commission, and other public and private groups on matters relating to business and industrial development and periodically survey the area's industrial and commercial climate and report regularly to the Maplewood Economic Development Authority, the Maplewood City Council, or both as directed. SECTION 4. Name. The Entity created by the Enabling Resolution shall be known as the Maplewood Business and Economic Development Commission, or BEDC. SECTION 5. Members. The Commission shall initially consist of seven (7) members, three (3) of which shall be representative of, "small business," if available to serve, in Maplewood. The Members shall be appointed by the Mayor and City Council, upon approval by majority vote of the same. Those initially appointed shall be appointed for staggered terms consisting of two members appointed to one (1) year terms; two members appointed to two (2) year terms; and three members appointed to three (3) year terms, respectively, with a "small business" representative appointed in each of the initial term timeframes. Thereafter, Members are appointed to three (3)-year terms. Members may be reimbursed for expenses pursuant to City reimbursement policies. SECTION 6. Administration. Subdivision 1. Bvlaws. The Commission shall adopt Bylaws and rules of procedure for administration of its affairs. Subd. 2. Chair. The Commission shall elect a Chair, and a Vice Chair on an annual Subd. 3. Meetinqs. The Commission shall meet quarterly and at such other times as necessary. Subd. 4. Rules. The Commission shall adopt such rules and guidelines as they deem appropriate, but shall operate in accordance with Maplewood's Commission Handbook as adopted and amended from time to time. No rules shall be adopted by the Commission that are in conflict with the City's Official Commission Handbook and in the event of any conflict or question, the Handbook shall prevail. SECTION 7. Modification. All modifications to the Enabling Resolution must be by Ordinance and must be adopted by the City Council by majority vote. SECTION 8. Report to Council. The Commission shall submit a written report of its activities and/or recommendations for modification of the Enabling Resolution to the Council at least annually. SECTION 9. Staff Liaison. The City's Manager, or designee, shall serve as a staff liaison, attend all meetings of the Commission, shall serve as a consultant and advisor to the Commission and shall make quarterly reports to the Council. SECTION 10. Conflicts of Interest. Except as authorized by Minnesota Statute 471.88, a Member of the Commission may not have a substantial conflict of interest in projects undertaken by the Commission. SECTION 11. Intent to Complv. Except as otherwise authorized by Minnesota Statute, it is the intent of the City Council of Maplewood to create the Business and Economic Development Commission as a "standing" body of the City that shall be subject to the rules, regulations, restrictions and requirements as defined in both the Open Meeting Law, S 13D. 01 et seq. and the Minnesota Government Data Practices Act, S 13, et seq. SECTION 12. This Ordinance shall take effect and be in force upon passage and publication. Adopted by the City Council this 27th day of July, 2009. Diana Longrie - MAYOR CITY OF Maplewood ATTEST: James Antonen CITY MANAGER An Official Title & Summary of Ordinance published in the Lillie News on or after the 28th day of July, 2009. Attachment 3 BUSINESS AND ECONOMIC DEVELOPMENT COMMISSION RULES OF PROCEDURE Adopted by Business and Economic Development Commission on April 5, 2010 We, the members of the Business and Economic Development Commission of the City of Maplewood, Minnesota, created pursuant to the Maplewood Code of Ordinances, hereby adopt the following "Rules of Procedure," subject to the provisions of said Article, which is hereby made a part of these Rules: A. APPOINTMENTS The city council shall make appointments to the business and economic development commission by following the current city appointment policy. B. MEETINGS 1. All meetings shall be held in the council chambers in Maplewood City Hall, 1830 County Road B East, unless otherwise directed by the chairperson or staff, in which case at least 24 hours notice will be given to all commissioners. 2. Regular meetings shall be held at 7:00 p.m. on the first Monday of each calendar month, provided that when the meeting falls on a legal holiday, such meeting shall be rescheduled. 3. Special meetings may be held upon call by the chairperson or in his/her absence, by the vice chairperson, or by any other commissioner with the concurrence of a majority of the commissioners with at least 72 hours notice to all commissioners. C. COMMUNITY DEVELOPMENT AND PARKS DEPARTMENT In addition to carrying out the duties prescribed in the city ordinance the planner or a designated replacement shall: 1. Prepare the agenda for each meeting. 2. Act as technical advisor on any matter which comes before the commission. 3. Make written recommendations to the commission on matters referred to the commission. 4. Schedule any matter with the city council that has been reviewed by the commission that requires city council approval. Attachment 3 D. AGENDA 1. Copies of the agenda, together with pertinent staff reports and copies of the minutes of the previous meeting shall be made available to each member of the commission no later than three days prior to the next scheduled meeting. 2. The agenda format shall generally read as follows: a. Call to Order b. Roll Call c. Approval of Agenda d. Approval of Minutes e. New Business f. Unfinished Business g. Visitor Presentations h. Commissioner Presentations i. Staff Presentations j. Adjournment E. QUORUM 1. A simple majority of the current membership of the commissioners shall constitute a quorum. 2. Any action by the commission shall require a majority vote of the members present. F. ELECTION OF OFFICERS A chairperson and vice-chairperson shall be elected at the regular meeting of the BEDC in December. New terms begin in January following the election. Once elected, chairs and vice-chairs shall serve until a successor is elected. G. DUTIES OF THE CHAIRPERSON 1. In addition to the duties prescribed in the ordinance, the chair shall represent the commission at each city council meeting where a commission item is on the agenda, to present the commission's recommendations and to answer questions from the city council regarding the decision. If the chair is unavailable to attend the city council meeting, the chair will appoint a representative from the commission. H. CHAIRPERSON AND VICE-CHAIRPERSON 1. The chairperson, vice chairperson, and such officers as the commission may decide shall be elected and assume duties according to the current ordinance. 2. In the absence of the chairperson, the vice chairperson shall perform all duties required of the chairperson. When both the chairperson and the vice chairperson are absent, the attending members shall elect a chairperson pro tem. 3. If the chairperson resigns from or is otherwise no longer on the commission, the vice chairperson shall become the acting chairperson until the commission can hold an Attachment 3 election for new officers. If the vice chairperson resigns or is otherwise no longer on the commission, the commission will elect a new vice chairperson at the next possible commission meeting. I. TEMPORARY COMMITTEES 1. The commission shall elect by a majority vote such standing committees and temporary committees as may be required and such committees will be charged with the duties, examinations, investigations, and inquiries relative to subjects assigned by the chair. 2. No standing or temporary committee shall have the power to commit the commission to the endorsement of any plan or program without the express approval of the commission. J. VACANCIES The business and economic development commission positions shall be vacated or recommended to the city council for vacation according to the current business and economic development ordinances. K. AMENDMENT OR SUSPENSION OF RULES 1. Any of the foregoing rules may be temporarily suspended by a majority vote of the commissioners present. 2. The "Rules of Procedure" may be amended at any regular meeting by a supermajority vote. L. RULES OF ORDER In all points not covered by these rules, the commission shall be governed in its procedures by Rosenberg's Ru/es of Order, Simple Parliamentary Procedures for the 21st Century. MEMORANDUM TO: FROM: SUBJECT: DATE: Business and Economic Deyelopment Commission Members Michael Martin, AICP, Planner Charles Ahl, Assistant City Manager City-Owned County Road D Property December 22, 2010 INTRODUCTION Recently the City of Maplewood settled a condemnation case concerning land that was impacted by the realignment of Hazelwood Avenue and County Road D, directly west of the Legacy development. The city now has ownership of the land and intends to sell a portion of the parcel for development. DISCUSSION The condemned property was essentially split into two pieces by the realignment of County Road D. With the realignment of Hazelwood Avenue directly to the east of the parcel there is now excess right-of-way. In the next few months staff will be working on vacating the excess right-of-way to the east of the parcel while also dedicating the proper amount of right-of-way for County Road D and future road projects. Once the proper right-of-ways have either been dedicated or vacated, the city will then plat the resulting single lot with the intent to sell. Staff intends to use any proceeds for the sale of this lot for economic development purposes. The parcel is guided by the 2030 Comprehensive Plan as Industrial. As mentioned above, to the east is the Legacy Development. To the south is a senior housing complex and to the west is land owned by Xcel Energy. Attached to this report is a study SEH conducted for the city in 2008 - when the condemnation case began. This study outlines the zoning requirements for the site and potential build-out scenarios. RECOMMENDATION Review the attached SEH study and be prepared to discuss at the January 3, 2011 business and economic development commission meeting. Attachments: 1. SEH Maplewood Schreier Property Review Attachment 1 SEH MEMORANDUM TO: Chuck Ahl City 0(" Maplewood FROM: Dan Jochum. AICP DA TE August 200S RL: Maplewood Schreier Property Review INTRODUCTION SEH was asked \0 review the Schrcier Propelty near County Road D and Hazelwood in regards to the buildable area of the lot bet()re the Hazelwood realignment and after the realignment. In addition. SEH reviewed the City of Maplewood Zoning Ordinance t(lf other rules the Schreier Propcrty would be subject to that affect thc buildable area of the tot. Finally. a list of site options and a recommendation are included In this memo. ANAL YSIS The zoning classification for this site is M-l Manufacturing. In addition. any permitted use in a Be (business. cornmercial) districts is also permitted. An overview of the permitted uses are as follows: . Any use listed as a permitted use in a BC (busincss commercial) district. . Wholesale business cstablishment. . Custom shop for making articles or products said on the premiscs. . Plumbing, heating, air conditioning. glazing, painting, paper handling. roofing, ventilating and electrical contractors, blacksmith shop; carpentry, soldering Of welding shop, . Bottling establishment. . !Vtanufacturing, assembly or processif\g of: ~ Canvas and canvas products. o Clothing and other textile products. o Electrical equipment. appliances and supplies, except heavy electrical machinery. v Food products. except meat. poultry or nsh. o Jewelry. clocks or watchcs. n Leather products. v Medical. dental or dralhng equipment, optical goods. G :v1usical instruments, o Perfumes, pharmaceutical products. rubber products and synthetic treated fahrics, o Small products from the following previously prepared materials; cork, feathers. felt. fur. glass. hair, horn. paper, plastics or shells, . Carpet and rug cleaning, . Dyeing plant. . Lahoratory. research, experimental or testing. . School. Short Elliott Hendrickson Inc., Butler Square 8ulldmg, Suite 71Ce. 100 North 6th Street Mir111CapoLs. MN 554C3-1515 SEH is an equal opportur,.ity em9loye! www.sehinc.com 6">2J5tUl70C \ eE.6B3G33B8 ! 61275B67()i fax , , City of Maplewood: Schreier Property Site Options August cOOS Pagc 2 . Warehouse, . Accessory use on the same lot with and customarily incidental to any of the permitted uses above. An overvk~\v ofBC Business Commercial District Permitted Uses are a5 follows: . A unit for one family in combination \vlth a business use. G Hotel. motel or tourist cabins. . Retaii or commercial rental activities, office, clinic. studio. bank, personal service, day care center, mortuary or funeral home. or restaurant . Publishing, photocopying or printing establishment. . j ndoor theater. . Laundry, . Bakery or candy shop, which produces goods for on-premises retail sale. e Motor vehicle accessory installation center. . Compresses flatural gas or liquid petroleum gas dispensing f~1Cmtjes. . Repair shop, except motor fuel stations or maintenance garages. *' Organized athletic activities, such as dance, physical fitness or karate. that are conducted indoors. fbe setbacks are as follows tor the propeny. Arter Setb~'ck Irom ROW Setback from M- ManuJacturin'y 15 feet 20 feet due to adjacent residential use 30 feel Business Commercial 15 feet , 20 feet due to I I adjacent , residential use 30 feet I Light Business Commercial 15 feet 20 feet due to adjacent residential use 30 feet soutb propeny line 151eet 20 feet due to adjacent , residential use 30 feet 30 feet 30leet 10 teet Buildable Area Prior to Construction The buildable area for the site prior to construction was c3, S81 square feet. Thc buildable arca is long and narro\v due to the long and narrow nature of the site, The non-buildable area of the site ,"vas 39.550 square feet. See figure! for more information. "' City of Maplewood: Schreier Property Site Options August 25. 2008 Page 3 The bui Idable area for the construction is 14,780 square feet. The huildable area is triangular in shape and is located in the northern portion of the site. The non-buildable area of the site is 47,815 square feet See figure 2 for more information. Site Options Before and After Construction Before COIlstructioIl Prior to construction the site was trapezoidal in shape. The total buildable area was 23.881 square feet. Ho\vever. due to the long and narrow nature of the site it vv'Quld be unlikely that all orthe square footage would be covered by a building. A long and narrow building approximately 18200 square teet could have heen built on the site. Due to the long and narrow nature of the site reasonable uses could have been warehousing and indoor storage. Other areas of the site that aren't buildable could have been used for outdoor storage. The area availahle for parking/outdoor storage would have been 39,550 square feet. Warehouse facilities are a permitted use in the M-I Light Manufacturing District. However. indoor and outdoor would need to be permitted through a Conditional Use Permit (CUP) or Planned Unit Development (PUD). See figure 3 for more information. One parking space per 400 square feet of manufacturing/warehousing space is needed. This means 46 parking spaces are needed. This would mean the parking lot area would be approximately 14,950 square teet. There is enough space to accommodate the parking lot as well as approximately 20.000 square feet of outdoor storage. Storm water facilities for the site are estimated at between 4,000 and 6.000 square feet. Please see figure After revic\ving the site and associated ordinances there are several site options that make sense and that would fit into the context of the area. Due to the irregular shape of the buildable area on the site and the utillty easements that are present careful and innovative site design is needed for this site, The buildable area of the site is 14.780 square teet and there is 47.815 square feet available for parking/storm water facilities. The following site options seem reasonable for this site: Office/Medical rhe budding type could be a "town office" which have become common in recent years in several Twin Cities suburbs. The square footage coutd range from 3.500 square feet to 7,000 square (eet depending on site design and building design. Typically there are three or (()lIT businesses within each building. One large "town ofl1ce" or two smaller ones could be situated on the site, Potential uses could include small medical uses such as a dentist chiropractor, minute clinic. optometrist. etc. These uses would 11t well into the larger context of the area with the Hospital and Senior facility nearby and are allowahle uses in the BC BUSIness Commercial District. The example site plan that is presented in figure 3 has 6,000 square teet of building space. This means 30 parking spaces are needed and the total parking area would be approximately 9,150 square (eet. Storm water facilities would be approximately 4.000 to 6,000 square feet. See photo belo\v and figure 4 for more Information. City of Maplewood: Schreier Property Site Options August 25. 2008 Page 4 Fxamplf! qflice~Aledical Building The building type again would be a ..town oftice" type building. with square footages ranging from 3.500 to 7,000. Potential uses could be attorneys, accountants, insurance. financial services, etc. These uses are allowable under the Be Business Commercial District. The example site plan that is presented in figure 3 has 6.000 square teet of building space. This means 30 parking spaces are needed and the total parking area would be approximately 9.750 square teet. Storm water facilities would be approximately 4.000 to 6.000 square teet. See above photo and figure 4 lor more int(lflnation. Example Town Of/h'€! Building The building could be a two story office building, with a building footprint 01'60' x 90', The building square footage would be approximately 10,800. One advantage of having a two-story building is that a traditional shaped building can be built on the site and be two-stories and achieve a similar square footage of an irregular shaped one-story building that would cover the entire buildable area, It would be difficult to design a onc-story building that would utilize the majority of the 14.780 square teet of buildable area. Approximately 54 parking spaces are needed in this scenario and the total parking area needed is ] 7.550 of Mapkwood: Schrcier Property Site Options August 25.2008 5 square leet. Storm water facilities would be approximately 4,000 to 6,000 square teet. See photo directly belo,,"\;' and figure 5 for more information, L-rample 71fO-S';O}}' BonkCOtlfet! Building Two-Storv Bank/Office/Professional Services Similar to the concept directly above, a two-story building could be built on the site and leature a drive- through for a bank. The building footprint would again be 60' x 90' and approximately 10,800 square feet. In addition. a bank drive-through could be built as well and would he approximately 40' x 40'. Based on the int()rmation availahle there seems to be enough space on the site to accommodate the drive aisle around the building to have a bank drive through. Approximately 54 parking spaces are needed in this scenario and the total parking area needed is 17550 square feet Storm water facilities would be approximately 4,000 to 6.000 square feet. See above photo and tigure 6 for more information. Davcare Center Daycare centers typically range from 6.000 to about 12,000 square fect. With the addition of the residential area to the east of this site and the employment in the area associated with the Hospital a day care center/child care center is a logical choice from a land use perspective for this site, The example sitc plan in I1gure 6 is approximatcly 6.900 square leet which would require approximately 35 parking spaces and 11.375 square feet of parking area, Storm water facilities would be approximately 4.000 to 6,000 square feet. Please see figure 7 for more inf(lfmation. A commercial strip center with around 5,000 and 7,200 square feet could work on this site. Between two and four businesses could locate in such a strip center. The shape of the strip center would be a backwards "'L" shape on the lot (graphic f()rthcoming). Potential users could be a cotIee shop, sandwich shop, or other similar use as weH as various service businesses such as tax preparation. haif salon/cutting business or other strip center type business, There is an opportunity to do a drive-through window for the coffee shop as well, In the example site plan the building is 6,600 square feet. which requires 33 parking spaces and 10,725 squarc feet of parking arca. Storm water facilities would be approximately 4.000 to 6.000 square teet. Please see rig"re 8 for more information. City of Maplewood: Schreier Propeny Site Options August 25. 2008 Page 6 The use ofa PUD may allow more innovative site design and lIses for this property. Considering the '.traditional" style residential development to the East of the Schreier property it may make sense to build a mixed-use hullding on the site that would feature either office/professional uses on the first floor and residential uses on tbe second floor in the form of apartments, Another option would be to have uses sucb as a coffee shop and sandwich shop, or other simiiar uses on the first floor and apartments above. The building footprint would be similar to the two-story building described above (60' x 90') and could feature two or three office/professional or coffee shop/sandwich uses and feature around six apartments on the second floor. Again. there is an advantage in having a two-story building to negate tbe fact that it is more diflicult to work with the odd sized buildable area of the site. Utility Relocation Comments In 2004 during the City of Maplewood's County Road D realignment project. all public utilities, (sanitary sewer, storm sewer and water main) were removed form the original Hazelwood right-of:'way and located along the new alignment of Hazelwood Street. in addition. the natural gas main and overhead power pole and lines (electric, phone and cable) were also relocated along the new alignment. The purpose of the utilities was to unencumber that portion ofthe original right-of-way which was no longer needed and to provide a useful amount of property that could be deeded to and joined to the adjacent property to the west I Schreier property). An existing underground electric feeder line located 00 the east side of the original Hazelwood Street was allowed to remain In place while il was decided atllial time. that the location would not impact a future JO-foot building setback, it was assumed, however that some easement would need to be del1ned over the power cable that would fall outside the proposed right-of- way. The location of the underground powcr line was reconfirmed again in the l1eld on 25.2008 and generally follows the same alignment of the overhead lines. Tbe electric line is heavy duty and falls outside the right of way, At its widest point it IS located approXImately 52 feet off of centerline of new alignment of Hazelwood. tt is simply a chord of a circular curve located between 2 power poles. attached photos). City of Maplewood: Schreier Property Site Options August 25,2008 Page 7 I ~ie1F of Proper!.", looking ,S'outh As the location of the power cable are identifiahle on the aerial photos based on power pole locations, we do not believe a lield topograpbical survey is warranted at this time. It is anticipated that any power cable easement would be outside the 30-foot setback of Hazelwood Street, but likely inside a portion of a parking setback. lffor some reason, the underground power line were to adversely affect a proposed developable area of the property, Xcel has recently indicated that the power cabic could be relocated. II is our opinion, that the power cable will have little or NO impact on the use of the property. Exaet tieid location of the power line and a specific site plan would be the only means to demonstrate an adverse impact from thc powcr cable, In addition 10 the utility relocations. services for sanitary, water maID and storm sewer were extended west to the west side of the proposed right-ot:way. It should he noted that No utility services existed prior to the project. The cost of those services were aiso NOT assessed as it was intended to be part of the negotiated property exchange agreement. Two driveway openings were loeated along Hazelwood during construction. Attaehed at the end of this report is a copy ol'the plan sheet depicting the proposed puhlic utility relocations and the original utility locations, CONCLUSION Any of the above uses couid be built on the site. However, it is difficult to determine what the highest and bestllse is without doing a market study, All of the ahove uses seem reasonahle and logical from a planning perspective. It is evident to me that a two-story building would work well because ol'the irregular shape of the huildable area. A two-story huilding that is 6()' x 90' and would provide 10,800 square leet IS easier to place on the site than a triangular shaped one-story building that would cover all ol'the buildabte area. feehnieally there is 14,780 square feet of buildable area hut trmll a realistic standpoint it will he dilliclllt \0 build a building that wiil utilize all of that square footage, thus the two-story building concept. City of Maplewood: Schreier Properly Site Options August 25. 2008 Page 8 Some variation of the two-story ol11ce/professional services building is probably the most logical use t'lf this site, If the tenant mix is all office/professional services or a combination of of11ce/protessional and a bank or office/medical is dependant upon the market condiHol1s at the time of construction, Again, from a planning standpoint all 0(" these are reasonable and iogical uses. From a planning standpoint there are more options f()f different building types and llses in the after construction scenar1(). The buildable areas in both scenarios are odd shaped and require some innovative site design, Parking is not an issue in either scenario as there is enough space to accommodate the uses described abovc, c: Chris Cavell. SEH , "mpcr""'~'''''!j''ChU''1''.rrnp:~w''nd S"h'~I"";E,,,,';m m ~..?'i..d.<'~-v Easements (HVTL and Gas) Gas Pipeline Centerline Building Setbacks N A 50 100 Feet I I Buiid:ng Setbacks 30 feet ROWand 100 fee! from Pipeline centeriine Parking Setbacks: 15 feet from ROWand 20 feel from residential fand use on south property ime SETBACKS AND BUILDABLE AREA: 2004 SCHREIER PROPERTY Minnesota Figure 1 5.20011 ;"e Easements (HVTL and Gas) Gas Pipeline Centerline Building Setbacks Parking Setbacks Parcel Boundaries N A 50 100 Feet J I Bunding SetbiKks 30 reet from ROW, 10 feel from Co Rd 0 ROW llnd 100 feet from ('<>35 Pipeline centerline Parking Setbacks 15 feet fmm ROWand 20 feet fram residential iand use on south property tine W'#w.""hmo.ctlm SETBACKS AND BUILDABLE AREA: 2006 SCHREIER PROPERTY Maplewood, Minnesota Figure 2 .""""" F1""",,G>e"'r ,~()J""N;)"Cf ,."",:,()Uf,'",,,,,,; A",.?fjIB"''''''''''11t;.U".f''"R'e''''''''"".loH legend Easements (HVTL and Gas) Gas Pipeline Centerline Building Concepl Parcel Boum:!aries N A """"""",,"" Bui!ding Setbacks Parking Setbacks 50 100 Feet I I Building Setbacks 30 feet ROWand 100 feet from Pipeline centeriine Parking Setbacks 15 feet from ROWand 20 feel from residential fand use on south property line www.seh;mc.<Jm i JCOB 'r]C.SFh<; BEFORE CONSTRUCTION SCENARIO SCHREIER PROPERTY Mapiewood, Minnesota Figure 3 l.egend Easemer% (HVTL and Gas,i Suilding Setbacks 30 feet from ROW, '\0 feel: hem Co Rd 0 ROW and 100 feet from G#ls Pipeline centeriine Parking Setbacks ,5 feet from ROWand 20 fcet from residentiai land use on sout". croP6ny line TOWN/OFFICE. OFFICE MEDICAL SCHREIER PROPERTY Maplewood, Mmnesota Figure 4 Easements iHVTL ant! Gas> 8ui!ding Setbacks. 30 feet from ROW 10 feet from Co Rd 0 ROW and 100 feet from Gas Plperme centerline Parkmg SetbacKS' 15 fee! from ROWand 20 feet from residential lane "se on south property fine tN/W.S.,c,"'cwm TWO-STORY OFF/CE I PROFESSIONAL SCHREIER PROPERTY Maplewood, Minnesota Figure 5 ?Jee ,nr. SEl-NIl L r Legend Easements (HVTL aM Gas) GEls Pipeline Centerline Building Concept Building Setbacks N A Parking Setbacks Parcel Boundaries 50 100 Feet J I Building Setbacks. 30 feel from ROW 10 feel from Co Rd 0 ROW and 100 feet from Gas Pipeline centerline Parking Setbacks. 15 feet from ROWand 20 feet from residentiai land use on south property line "",-w.s,,"'ncq";rn TWO-STORY BANK I OFFICE I PROFESSIONAL SERVICES SCHREIER PROPERTY Maplewood, Minnesota Figure 6 j, fj';: " - Legend Easem$f1ts (HVTL and Gas) Gas Pipeline Centerline Building Concept Building Setbacks N A Parking SetbacKs o Parcel 8curdanes o I 50 100 Feet I BUIlding Se1:backs: 30 feet from ROW, 10 feet from Co Rd D ROW and 100 fool from Gas Pipeline centerline Parking Setb"lCks 15 feet from ROWand 20 feet from residential iand use on south property h1n , ~ r ;;;; N"WD"""C.Gom DA YCARE CENTER SCHREIER PROPERTY Maplewood. Minnesota Figure 7 )f " , legend Easements (HVTl and Gas) Gas Pipeline Centerline 8uilding Concept auikLng Setbacks BUilding Setbacks 30 feet from ROW 10 feel frem Co Rd CROW and 100 feel from Gos P;celine cenlenine oarkir.g SetbaCKS 15 feet from ROWand 20 feet from residential 'and use on south prcperty line. ~ , ? , , jit ," 3,,, Date COMMERCIAL STRIP CENTER SCHREIER PROPERTY Maplewood, Minnesota Figure 8 1.,(, ~ 2+16.20 ~;50,1" N189016.2J'94 E589979.2951 FI't (1) 15" 'ill III 1~, i i i~, i , jf,1 ,I. f(l I I """G- ~ ~ ." 'T' )01 .1:"1 ,nl"; '-Jo "'t "'I~~ ~i~ I ;:111 ~. / ~.~ F '" ";UHI' gf(:'l~ -'amm +;#I,It;1 ~ i 1- lr n1 , I _i~" '~f' I I ",1''''' i CONNJ ii J HI QlilJJWr ~ I 4+00 5+00 6+00 0+00 1+00 !i)"/(m[:S€ ~s "O\lii411 & 'Hva AD \hUN ., W,t,'KIWAI'O f'DA -- l~<:iTl*~IlI,.""t__ ~,_(l$.t14 .tt,1rA-OlllO 101 '\1.HIM31'Il1"." \ ~ Q;lHlf1' mJH au:; nm, 'tI'f(Jfh"I,HH,1l ~ Rffl()ftT 'If AS P"V'AAfll flV J.4r lift Irut< MI tHReaT $tJ~ AH1} nvu '. Mt ... ,,,;,, l.l~f'ftOl"{;S5tCfdAtfN':;mlflllllil'tti1Ht LAWS" 'lj. " :~T ~, Xil'~ MEMORANDUM TO: FROM: SUBJECT: DATE: Business and Economic Deyelopment Commission Members Michael Martin, AICP, Planner Charles Ahl, Assistant City Manager Highway 36 and English Street Redevelopment Area December 22, 2010 INTRODUCTION City staff has been working towards establishing the area surrounding the Highway 36 and English Street intersection as a redevelopment area. This area has several vacant and undeveloped parcels. Given the area's position to Highway 36, other major transportation routes and the proximity to both of the region's central business districts this area has the potential to thrive. However, staff has heard several times in the past that developers are hesitant to build in this area because of access and traffic queuing occurring due to the stoplight at English Street. Before this area can be seriously looked at as a redevelopment area, Highway 36 needs to be improved between U.S. Highway 61 and English Street. The City of Maplewood and the Minnesota Department of Transportation (Mn/DOT) have been coordinating efforts to agree on the proper design of interchanges and access in this area. At the January 3, 2011 business and economic development commission's meeting Michael Thompson, city engineer, will present the vision for transportation access and mobility for this area. DISCUSSION The regional vision for the Highway 36 corridor through Ramsey County is a limited access freeway. The recent completion of the improvements to Highway 36 in North Saint Paul results in English Street being the only remaining signal between Highway 120 and 1-35W. MnlDOT has informed the City of Maplewood of its intent to remove the access and signal at English Street and close the right-in/right-out accesses at Hazelwood Street to complete the freeway. The City was concerned about this loss of access and the impacts that would create for the businesses and residents of Maplewood. In response, the city led a study to analyze the traffic and access needs for Highway 36 between Hazelwood Avenue and TH 61, including the signal at English Street. The study, which was completed in January 2008, considered many alternatives and concluded that a split diamond interchange between English Street and TH 61 would allow for the elimination of the signal at English Street while still providing reasonable business and property access. In 2009, the City of Maplewood prepared an application for federal funding for the construction of the interchange at English Street. In the spring of 2010 it was announced that the project was successful and awarded $7 million in federal funding for construction in 2014. Now the City has hired a consultant team and is proceeding with the preliminary design process to refine the project concept and obtain approvals. The city has taken the lead on this project to ensure the access needs and concerns of its residents and business owners are represented in the process. The key steps of this process include: . Engage the public and agencies in the design process to refine the design . Complete a detailed traffic analysis to determine the required improvements and any mitigation for traffic impacts . Complete a preliminary design layout for the preferred alternative that details the project improvements and impacts . Prepare an Environmental Assessment to determine any environmental impacts associated with the preferred alternative and propose mitigation for the impacts RECOMMENDATION Be prepared to discuss the Highway 36 and English Street improvements at the January 3,2011 business and economic development commission meeting. Attachments: 1. Highway 61 and English Street Improvement Concept 2. Highway 36 and English Street Study Issues D c o E cuf!; o~ .-=: c rrm Ul= ..<I: L!) ~D rrw Wt: Ow c~ oiI:' Uo... I- 0... W U Z 0 U I- Z w ::2: w > 0 a: 0... ::2: I- W W a: I- Ul I Ul --.J (') Z W 0 0 0 , Z , i <I: 0 e 0 C ~ 0 0 CO 0 0 " r ~ 0 0 0 0 0 ~ 0J I~D I ~ 0 S W 2 D w I ~ .8 ~ 0 (') 0 0 I 0 , ~ 0 .~ , - 0 , 0 0 " "' , 0 0 " ~d 01"0,'0[ D.'"e"e"d-~I LI~[HU <; ld3JNOJ UDD.OTQ"-~\: Hi \,JD!5~a \011;[1 1\~ldo~\~\Q"'S 010;;/1/11 "H~VI-O"S MEMORANDUM TO: FROM: SUBJECT: DATE: Business and Economic Deyelopment Commission Members Michael Martin, AICP, Planner Charles Ahl, Assistant City Manager Rescheduling of BEDC Meetings December 22, 2010 INTRODUCTION The business and economic development commission (BEDC) needs to reschedule its normal meeting time. Currently, the BEDC meets the first Monday of every month at 7 p.m. DISCUSSION When the BEDC was first formed, the first Monday of every month was selected as a meeting time because there were no other regularly scheduling meetings in the council chambers that particular night. Since then, the city council has found it necessary to hold additional workshop meetings. This has caused BEDC meetings to either start late or be moved to a different day. Staff has surveyed BEDC members to see what alternative meeting times would be agreeable with everyone's schedule. The council chambers are heavily used meaning that options for meeting dates are limited. For example, no Mondays or Tuesdays are available to meet. One of the alternative meeting times the BEDC has used in the past is the second Wednesday of the month at 5:15 p.m. This worked well, however the housing and redevelopment authority meetings are on the same evening at 7 p.m. This could be helpful for potential joint meetings, but would require the BEDC be done with its work by 6:50 p.m. The fourth Wednesday of every month is also an open date in the council chambers. It is staff's recommendation to move the BEDC meetings to 5:15 p.m. every fourth Wednesday of the month. This will allow the BEDC to complete its work but also make efficient use of staff time. Technically, the meeting time change will result in the BEDC's Rules of Procedure being amended. Staff is recommending holding off on amending the rules for a few months to ensure the meeting time change is workable. RECOMMENDATION Staff recommends rescheduling the BE DC's normal meeting time to 5:15 p.m. every fourth Wednesday of the month. MEMORANDUM TO: FROM: SUBJECT: DATE: Business and Economic Deyelopment Commission Members Michael Martin, AICP, Planner Charles Ahl, Assistant City Manager Election of Officers December 22, 2010 INTRODUCTION The City of Maplewood's Commission Handbook requires the business and economic development (BEDC) commission elect a chairperson and vice-chairperson. Mark Jenkins currently serves as chairperson and David Hesley as vice chairperson. DISCUSSION The Commission Handbook states officers should be elected at the first regular meeting in December. However, the BEDC did not meeting in December, so the commission will need to nominate and elect officers at its first meeting in January. Staff is recommending the BEDC elect a chairperson and vice-chairperson to serve in 2011. On January 3, 2011, nominations will again be taken for officers to serve through 2011. The handbook has a section which deals with the role of the chairperson and vice chairperson. Below is the excerpt from the handbook: Role of the Chairperson and Vice Chairperson Commissions generally appoint the chair and vice chair at set times of the year. Although the appointment is usually for a year, the chair and vice chair serve at the pleasure of the commission The willingness and ability of an individual to serve as the chair or vice chair should be taken into consideration Commissions should try to give all commissioners an opportunity to serve as chair. The responsibility of service as chair or vice chair does take extra time. Responsibilities of the Chair . Preside at all official meetings of the board, commission, or committee. . Consult with the staff liaison in drafting the meeting agenda. . Attend City Council meetings, in person or through another commissioner as designee, as needed to represent the commission, board, or committee with the approval of the commission, board, or committee. . Sign correspondence from the commission with the approval of the City Council. The effective chairperson also, during meetings: . Solicits opinions and positions from reticent commission members. . Protects new thoughts from being rejected prior to fair evaluation . Discourages blame-orientated statements. . Keeps the discussion focused on the issue. . Builds trust by even handedness and fairness to all the participants. Responsibilities of the Vice Chair . Substitute for the Chair as needed. The section is silent on the procedure for election of the chairperson and vice chairperson. BEDC members should voice nominations for chair and vice chair, and the body will then vote for the positions. If only one nomination emerges for each position, a motion can be made to formally appoint that person to the post. If there is more than one nomination, the BEDC should vote publicly to decide which candidate will be appointed. RECOMMENDATION Consider nominations and elect a chairperson and vice chairperson for 2011.