HomeMy WebLinkAbout2010 09-07 City Council Manager Workshop Packet
AGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:15P.M. Tuesday,September 7, 2010
Council Chambers, City Hall
A.CALL TO ORDER
B.ROLL CALL
C.APPROVAL OF AGENDA
D.UNFINISHED BUSINESS
E.NEW BUSINESS
1.DRAFT 2011 Budget Document Review
F.ADJOURNMENT
THIS PAGE IS INTENTIONALLY LEFT BLANK
Work Session Agenda Item E1
AGENDA REPORT
TO
: James Antonen, City Manager
FROM:
Charles Ahl, Assistant City Manager
Gayle Bauman, Finance Manager
SUBJECT:Review of 2011 Budget
1.Discussion on Draft 2011 Budget
DATE:September 1, 2010
INTRODUCTION
As part of thecontinuing discussion of the 2011budget, Citystaff has prepared a draft budget
document for City Council review prior to setting of the maximum levy. The maximum levy must be set
th
before September 15of each year. Final action of the levy will be set on September 13, 2010.
Summary of 2011 Budget Presentations
The Council has received presentations on the Capital Improvement Plan, the overall employee
compensation issues, the budget process, the IT Department, the Finance Department, the
Executive/Administration Departments, the Police Department, the Fire Department, the Citizen
Services Department, the Community Development Department, the Parks and Recreation
Department, the Public Works Department and the Maplewood Community Center Fund.
On July 15, 2010 the Council discussed their priorities for the communityon the use of various funds
for consideration in the final budget document as recommended by the City Manager. The attached is
a draft budget document. Numerous sections remain incomplete as the budget considerations will
continue in October and November, prior to the final public hearing and adoption in December. While
the budget document is provided for review, the only action required of the Council is to determine a
maximum amount that the levy should be set for notices that will be provided to Maplewood property
owners after all jurisdictions set their levy and a public hearing date on the proposed final budget is
set.
The City Manager is recommending a 5.0% increase in the levy as shown on the attached chart called
“Tax Levyfor 2010 – 2011”. The impact of this levy increase to Maplewood homes isshown on the
second attachment worksheet and is summarized as:
$150,000 valued home in 2010:$17.82 increase in taxes payable in 2011
$205,400 valued home in 2010:$24.27 increase in taxes payable in 2011
$350,000 valued home in 2010$41.58 increase in taxes payable in 2011
New 2011Revenue
The Council has indicated that they wish to keep the 2011 levy at 5% or less. Atleast 2% of that 5%
needs to be dedicated to the Debt Service Fund because of previous projects and the loss of the
Market Value Homestead Credit [MVHC] to the state in the Debt Service and General Fund. The
remaining 3% equals approximately $500,000foroperational expenses. Reductions in revenues due
to lost interest income and Market Value Homestead Credit [MVHC] have the biggest impact on the
need for the levy increase.
2011 BUDGET
PAGE TWO
In tracking revenue over the past few years, a trend inlost income due to the economy and reduced
rates for City reserves is shown belowalong with the revenue lost to the State of Minnesota:
Revenue to General Fund on Interest Income
1.2006 Interest Income $266,540
2.2007 Interest Income $319,258
3.2008 Interest Income $246,696
4.2009 Interest Income $ 43,607
5.2010 Interest Income [estimated] $ 50,000
6.2011 Interest Income [budgeted] $ 50,000
Lost Market Value Homestead Credit Revenue from State
1.2008 Lost MVHC through unallotment $244,473
2.2009 Lost MVHC through unallotment $514,864
3.2010 Estimate of Lost MVHC through unallotment $566,000
4.2011 Estimate of Lost MVHC through unallotment $575,000
5.Total Revenue lost to MVHC unallotment $1,900,337
6.Add lost interestincome due to economic factors $ 200,000
7.Total Reduced Revenue from 2008-2009 Budget Years $2,100,000
Levy Increases to offset lost MVHC
1.2009 Total Levy Increase $329,785
2.2010 Total Levy Increase $793,811
3.2011 Total Levy Increase [Recommended at 5%] $833,502
4.Total Levy Increase in past 3 year $1,957,098
This comparison is provided to illustrate that the levy increases of the past three years have entirely
gone to replace lost revenue rather than to fund an increase in new programs or personnel.
2011 Expenditure Requests
th
On July 15, the City Council provided direction on a number of priorities for 2011. The results of that
effort and the corresponding recommendations in the attached budget document are listed below:
Item of Priority Council List Recommended
1.Police – vehicle purchase $50,000 $ 50,000
2.Fire – 2 employees full-time versus part-time$ 48,000 $ 48,000
3.Citizen Services – Recodification $16,000 $ 16,000
4.Open Space Enhancement funding $25,000 $ 5,000
5.Pub Wks Worker – shared parks/streets$ 65,000 $ 65,000
6.Restore MCC Operational Cuts $125,000 $120,000
2011 BUDGET
PAGE THREE
Item of Priority Council List Recommended
7.Fire Truck Replacement Fund: $25,000 $ 0
8.Park Equipment Replacement $60,000 $ 30,000
9.Housing Replacement Program $10,000 $ 10,000
10.Commercial Property Redevelopment $50,000 $ 10,000
TOTALS $474,000 $354,000
Summary of Recommendations
The City Manager has made cuts from requested items in each department. Those cuts are briefly
summarized below. The process for the budget as noted previously, is for the City Council to set a
maximum levy on September 13, 2010. Following that action, the staff will present the actual final
departmental cuts and review the Manager recommended reductions with the Council during Work
Sessions in October 2010. The Council will be asked to make a final budget decision in early
November, so that a final budget booklet can be prepared and made available for the public to review
prior to the Budget Hearing in early December.
1.2011 Recommended Department Reduction by City Manager:
a.CitizenServices will besharingan existingemployee with CommunityDevelopment
to reduce the overall staffing level.
b.ExecutiveDepartment will be reducing the Judgments allocationfrom 2010 due to the
LMCIT reduction in deductible from $200,000 to $100,000 per occurrence.
c.Public Works will be reducingthe number ofSummer Workersin Engineering and
Park Maintenance, plus reducing outside maintenance contracts.
d.Policewill recognize that during 2011, they will be in the process of filling2 vacant
officer positions, which is reflected in wages. They also will be reducing the overtime
allocation by $30,000.
e.Fire will beeliminatingtheAsst. Emergency ManagementDirector position.
f.CommunityDevelopment-Parkswill be reducing a retiring full-timeAdmininstrative
staff position from full-time to 0.7 FTEand will be delaying filling the Park Manager
position, as well as the Recreation Program Assistant position.
g.Finance will be reducing the Audit Expense.
h.MCC will be evaluating the management staff expense;further cuts will be explored.
Recommended Action
The City Council should review the budget document and power point presentation. No action is
necessary as part of this meeting.
Attachments
1.2011 Draft Budget [attached separately]
2.Tax Levy for 2010 –2011
3.Proposed Pay 2011 Property Tax Impact Worksheet
4.PowerPoint presentation on budget summary
TAX LEVY FOR 2010-2011
Operations:
Operations Total$12,995,344$13,545,445$550,1014.2%
Capital Improvements:
Capital Improvements Total$50,000$0($50,000)-100.0%
Debt Service:
Debt Service Fund$3,624,702$3,958,103$333,401
Totals-All Funds$16,670,046$17,503,548$833,5025.0%
PROPOSED PAY 2011 PROPERTY TAX IMPACT WORKSHEET
STEP 1 - Calculate the Taxing District's Tax Rate:
Certified Property Tax Levy=15,952,34616,785,8485.2%
Local Tax Rate=35.354%38.600%9.2%
Market Value Referenda Rate=0.01932%0.02040%5.5%
STEP 2 - Calculate the Impact of the Taxing District's Rate on Residential Homestead Taxes:
CITYOFMAPLEWOOD
CITYOFMAPLEWOOD
2011OPERATINGBUDGET
2011OPERATINGBUDGET
CITYOFMAPLEWOOD,MINNESOTA
CITYOFMAPLEWOOD,MINNESOTA
TABLE OF CONTENTS
Page
OPERATINGBUDGET
Summary
Revenue Summary ............................................................................................................... 1
Expenditure Summary .......................................................................................................... 3
Department Budgets
Citizen Services .................................................................................................................... 5
Administration .................................................................................................................. 8
Community Center ......................................................................................................... 10
Deputy Registrar ............................................................................................................ 12
Elections ........................................................................................................................ 14
Marketing & Advertising ................................................................................................. 16
Taste of Maplewood ....................................................................................................... 18
Community Development & Parks ..................................................................................... 20
Administration ................................................................................................................ 24
Building Inspections ....................................................................................................... 26
Code Enforcement ......................................................................................................... 28
Ice Arena Operations ..................................................................................................... 30
Nature Center ................................................................................................................. 32
Nature Center EUF ........................................................................................................ 34
Open Space Management ............................................................................................. 36
Parks Administration ...................................................................................................... 38
Planning ......................................................................................................................... 40
Public Health Inspections ............................................................................................... 42
Recreation Programs ..................................................................................................... 44
Recycling ........................................................................................................................ 46
Tree Preservation ........................................................................................................... 48
Executive ........................................................................................................................... 50
Administration ................................................................................................................ 54
Human Resources Administration .................................................................................. 56
Legal Services ................................................................................................................ 58
Safety ............................................................................................................................. 60
Finance .............................................................................................................................. 62
Administration ................................................................................................................ 66
Ambulance Service Billing .............................................................................................. 68
Finance Services ............................................................................................................ 70
Fire Department ................................................................................................................. 72
Administration ................................................................................................................ 76
Emergency Management ............................................................................................... 78
Emergency Medical Services ......................................................................................... 80
Fire Prevention ............................................................................................................... 82
Fire Suppression ............................................................................................................ 84
Information Technology ...................................................................................................... 86
Information Technology Services ................................................................................... 90
Phone Support Services ................................................................................................ 92
Legislative .......................................................................................................................... 94
Charitable Gambling ...................................................................................................... 98
City Council .................................................................................................................. 100
Community Outreach Committee ................................................................................. 102
Parks & Recreation Commission ................................................................................. 104
Planning Commission .................................................................................................. 106
Police Civil Service Commission .................................................................................. 109
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TABLE OF CONTENTS
Page
Police Department ............................................................................................................ 112
Administration .............................................................................................................. 116
Animal Control .............................................................................................................. 118
Dispatching Services .................................................................................................... 120
Investigations ............................................................................................................... 122
Police Services ............................................................................................................. 124
Public Works .................................................................................................................... 126
Administration .............................................................................................................. 130
Building Operations ...................................................................................................... 132
Engineering .................................................................................................................. 134
Fleet Management ....................................................................................................... 136
Park Maintenance ........................................................................................................ 138
Sanitary Sewer Operations .......................................................................................... 140
Snow and Ice Control ................................................................................................... 142
Storm Sewer Maintenance ........................................................................................... 144
Street Lights and Signals ............................................................................................. 146
Street Maintenance ...................................................................................................... 148
Street Sweeping ........................................................................................................... 150
Transit Operations ........................................................................................................ 152
General Fund ................................................................................................................... 155
ii
CITY OF MAPLEWOOD, MINNESOTA
OPERATING BUDGET
REVENUE SUMMARY
PERCENT
2008200920102011OVER(UNDER)
Total By SourceACTUALACTUALBUDGETBUDGET2010 BUDGET
Taxes$11,586,875$12,122,074$13,020,130$13,180,4501.2%
Special Assessments35,23240,32332,60037,48015.0%
Licenses and Permits1,282,1931,161,2231,033,1001,208,40017.0%
Intergovernmental Revenue1,290,509871,0541,028,780956,190-7.1%
Charges for Services14,362,27712,942,97015,796,85014,832,390-6.1%
Fines and Penalties239,103211,847239,170231,240-3.3%
Miscellaneous2,667,4667,115,4473,235,6102,002,170-38.1%
Totals$31,463,655$34,464,938$34,386,240$32,448,320-5.6%
Total By Fund
Ambulance Service$2,598,577$1,358,644$2,789,850$2,480,030-11.1%
Buffer Zone Protection Plan Grant59000 N/A
Charitable Gambling Tax31,49823,90110,05020,05099.5%
Community Center2,335,9842,270,9682,392,5102,368,770-1.0%
COPS More Grant0000 N/A
Enhanced 911 Service7,539000 N/A
Environmental Utility1,525,3305,298,0782,966,6801,852,190-37.6%
Fleet Management924,307983,521917,100920,2000.3%
General17,494,15617,088,11518,536,11018,407,920-0.7%
Information Technology747,158652,081595,670594,690-0.2%
Justice Assistance Grant1,146000 N/A
Law Enforcement Block Grant17000 N/A
Police Services24,7727,2989,2709,8506.3%
Recreation Programs698,771644,524679,840658,680-3.1%
Recycling Program479,096471,018474,480468,520-1.3%
Sanitary Sewer4,404,4695,458,1434,721,3304,426,240-6.3%
Street Light Utility189,186188,495293,250241,080-17.8%
Taste of Maplewood019,91500 N/A
Tree Preservation Fund1,5902371001000.0%
Totals$31,463,655$34,464,938$34,386,240$32,448,320-5.6%
OPERATING BUDGET
Revenues for 2008-2011
40
35
30
25
20
15
10
10
5
0
08 ACTUAL09 ACTUAL10 BUDGET11 BUDGET
TAXESASSESSMENTSLICENSES/PERMITS
INTERGOVERNMENTALCHARGES FOR SERVICESFINES/PENALTIES
MISCELLANEOUS
CITY OF MAPLEWOOD, MINNESOTA
OPERATING BUDGET
EXPENDITURE SUMMARY
PERCENT
2008200920102011OVER(UNDER)
Total By DepartmentACTUALACTUALBUDGETBUDGET2010 BUDGET
Citizen Services$3,651,991$3,802,307$3,927,780$3,881,090-1.2%
Community and Parks Development2,738,7032,846,9982,843,7103,010,8405.9%
Executive919,699793,2061,008,440949,730-5.8%
Finance838,439747,041748,480777,8903.9%
Fire3,745,8323,608,5604,329,1604,326,060-0.1%
Information Technology721,077720,532742,210737,630-0.6%
Legislative193,828187,785188,100184,140-2.1%
Police7,528,5777,355,2947,741,8007,816,8101.0%
Public Works10,094,58910,050,17710,191,16010,548,0303.5%
Totals$30,432,735$30,111,900$31,720,840$32,232,2201.6%
Total By Classification
Personnel Services$17,115,889$17,332,270$18,546,280$18,997,4002.4%
Commodities1,827,8811,482,7891,705,0001,647,090-3.4%
Contractual Services8,548,3988,704,9988,978,4309,080,5901.1%
Capital Outlay and Depreciation1,616,1201,615,5281,426,2501,578,21010.7%
Other Charges1,324,447976,3151,064,880928,930-12.8%
Totals$30,432,735$30,111,900$31,720,840$32,232,2201.6%
Total By Fund
Ambulance Service$2,161,947$2,158,068$2,570,570$2,558,650-0.5%
Buffer Zone Protection6000 N/A
Charitable Gambling Tax39,89544,75625,12025,1200.0%
Community Center2,480,5222,629,7692,701,3402,674,360-1.0%
Enhanced 911 Service836000 N/A
Environmental Utility1,351,4241,428,4741,357,3601,619,53019.3%
Fleet Management901,312782,085758,300758,3000.0%
General17,560,01116,938,83518,158,57018,024,660-0.7%
Information Technology721,077720,532742,210737,630-0.6%
Justice Assistance Grant117000 N/A
Law Enforcement Block Grant1000 N/A
Police Services20,31023,77326,00026,0000.0%
Recreation Programs744,314659,304625,330676,9008.2%
Recycling Program355,586476,495486,760655,50034.7%
Sanitary Sewer3,903,8754,020,8554,065,5404,238,3704.3%
Street Light Utility180,983184,785203,740202,200-0.8%
Taste of Maplewood038,712035,000 N/A
Tree Preservation10,5195,45700 N/A
Totals$30,432,735$30,111,900$31,720,840$32,232,2201.6%
OPERATING BUDGET
Expenditures for 2008-2011
30
25
20
15
10
5
0
08 ACTUAL09 ACTUAL10 BUDGET11 BUDGET
Citizen ServicesCommunity and Parks Development
ExecutiveFinance
#REF!Information Technology
Legislative#REF!
PolicePublic Works
CITIZEN SERVICES
BUDGET 2011
Total By ProgramTotal By Program
Citizen Services Citizen Services
AdministrationAdministration
12%12%
Community Community
CenterCenter
Ice Arena Ice Arena
69%69%
OperationsOperations
<1%<1%
ElectionsElections
2%2%
Deputy Deputy
RegistrarRegistrar
10%10%
Total By ClassificationTotal By Classification
Personnel
Services
62%
Other Charges
<1%
Capital Outlay and
Commodities
Depreciation
7%
Contractual
7%
Services
24%
CITY OF MAPLEWOOD, MINNESOT
A
CITIZEN SERVICES
EXPENDITURE SUMMARY
2010PERCENT
20082009ORIGINAL2011OVER(UNDER)
Total By ProgramACTUALACTUALBUDGETBUDGET2010 BUDGET
Citizen Services Administration$517,609$477,935$553,260$718,43029.9%
Community Center2,480,5222,629,7692,701,3402,674,360-1.0%
Deputy Registrar356,558371,490379,080384,0301.3%
Elections79,45068,17464,63069,2707.2%
Marketing/Advertising217,852216,227229,4700-100.0%
Taste of Maplewood038,712035,000 N/A
Totals3,651,9913,802,3073,927,7803,881,090-1.2%
Total By Classification
Personnel Services2,258,3722,255,5212,373,5602,423,3002.1%
Commodities261,088258,023257,440254,680-1.1%
Contractual Services845,006990,6061,022,630928,960-9.2%
Capital Outlay and Depreciation261,046291,943255,840255,8400.0%
Other Charges26,4796,21418,31018,3100.0%
Totals3,651,9913,802,3073,927,7803,881,090-1.2%
Total By Fund
General Fund1,171,4691,133,8261,226,4401,171,730-4.5%
Community Center2,480,5222,629,7692,701,3402,674,360-1.0%
Taste of Maplewood038,712035,000 N/A
Totals$3,651,991$3,802,307$3,927,780$3,881,090-1.2%
Number of Employees (FTE)31.5431.5428.2826.17-7.5%
* Marketing combined with Citizen Service Administration in 2009
4.0
3.9
3.9
3.8
3.8
Expenditures
3.7
3.7
3.6
3.6
3.5
2011 ORIGINAL
2010 ORIGINAL
2008 ACTUAL
2009 ACTUAL
BUDGET
BUDGET
35
30
25
Employees
20
15
10
5
0
2010 ORIGINAL
2011 ORIGINAL
2008 ACTUAL
2009 ACTUAL
BUDGET
BUDGET
CITY OF MAPLEWOOD
CITIZEN SERVICES
MISSION STATEMENT
To maintain records, administer elections and issue licenses in a timely and efficient manner. To
provide Maplewood residents with the indoor and outdoor recreation, fitness, entertainment and
hospitality needs of families, businesses and community organizations and others in the northeast
metropolitan area.
To promote recreation programming, MCC memberships, entertainment and events and other City
activities profitably through innovative advertising, online ads, email and print newsletters and other
local publications to Maplewood and surrounding areas.
2011 OBJECTIVES
1. 100% of completed council agendas and agenda packets provided 4 days in advance of
meetings and 100% of legal notices prepared, posted and/or published within legal deadlines.
2. Complete the codification process updating the city code of ordinances.
3. Revise the Retention Schedule reflecting changes in the 2010 and 2011 legislative sessions.
4. Train department heads and supervisors in current Data Practice Laws and Practices.
5. Increase the number of working agreements with Maplewood and surrounding areas based auto
dealers, banks and credit unions to perform deputy registrar work.
6. Conduct the 2011 Municipal Election cycle and be involved in discussions with the State
regarding legislative changes for laws that govern elections
7. Continue to explore the use of Facebook and other social networking media for marketing and
advertising purposes.
8. Increase sponsorship opportunities for all MCC related events.
9. Increase the number of MCC banquet bookings by 5% and examine current “other” uses for
revenue efficiencies.
10. Increase the number of Special Events in the MCC banquet room to ten.
11. Continue to facilitate a successful partnership with Ashland Theatre of Performing Arts and
expand our utilization of the performing arts theater to include eight MCC events and or concerts.
12. Increase the membership base by 5%, focusing on increasing the Maplewood resident
percentage and employees of Maplewood businesses.
13. Continue to develop the volunteer recruitment program at the MCC
14. Adopt and maintain a stringent maintenance and cleaning schedule for the MCC.
15. Develop a three year plan for replacement and additional MCC fitness and cardio equipment.
16. Expand the current recreation programs offered to bring additional wellness, preventative and
specialty programs advantageous for all ages, interests and fitness levels to Maplewood and
surrounding communities.
17. Increase general swim lessons participation by increasing "captive audience" marketing. Also,
targeting childcare centers for introductory level classes such as Tot Swim and Parent/Child.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
ADMINISTRATION CITIZEN SERVICES
101-301
PM
ROGRAMISSION
To maintain accurate and complete permanent city records, to manage the issuance and processing of
business licenses and permits in a timely and efficient manner, produce the Maplewood Monthly to
keep the citizenry informed and provide marketing and advertising expertise to all city departments and
to oversee the general management to all department operations.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
DirectExpenditures
Personnel Services $379,635$354,880$360,060 $478,740
Commodities 22,18919,51715,140 23,140
Contractual Services 109,91896,902178,060 216,550
Other Charges 5,8676,6360 0
Total $517,609$477,935$553,260 $718,430
Percent Change 20.3%-7.7%15.8% 29.9%
StaffHours
No. of Employees (FTE) 4.704.704.30 5.57
BC
UDGETOMMENTS
Increase in budget is due to expenses from Marketing and Advertising being moved to Citizen Services
Administration including personnel services. Included in the administration budget is an allocation for
recodification of the city code.
Marketing staff works closely with businesses in the community to secure ads and sponsorships in
educational brochures, Maplewood Monthly, flat screen, wristbands, and Recreation brochures helping
to reduce the cost of the program and the cost of the publication.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
ADMINISTRATION CITIZEN SERVICES
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Agenda reports 673 603 580 600
Pages of minutes 1,061 517 500 550
Number of ordinances 5 8 7 7
Number of resolutions 187 307 265 270
Business licenses / permits /
1,749 2,287 1,760 2,250
registrations
Annual marketing agreements N/A 20 20 15
Number of marketing projects N/A 300 300 350
Testimonial marketing N/A 8-10 8-10 8-10
EI
FFECTIVENESS NDICATORS
Percentage of licenses, permits issued
99% 99% 99% 99%
by deadline
Revenue increases from year to year N/A 20% 20% 10%
Percentage of marketing projects
N/A 98% 98% 98%
completed
Testimonials used in marketing materials N/A 70% 70% N/A
Business contacts for the purpose of ad
N/A 60% 60% 60%
revenue and partnerships
EM
FFICIENCYEASURES
Revenue increases N/A 50% 25% 20%
Projects are completed on time and in a
N/A 100% 100% 100%
professional manner
Testimonial marketing increases the
effectiveness of the promotion and N/A 70% 70% N/A
brings in additional revenue
C
OMMENTS
Administrative workload remains steady in the area of output and workload. Marketing and Advertising
projects increase greatly with the annual Taste of Maplewood event which exposes the city favorably
while building working relations with Maplewood and area businesses.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
COMMUNITY CENTER CITIZEN SERVICES
OPERATIONS
602-611, 602-612, 602-613, 602-614
PM
ROGRAMISSION
To serve the indoor recreation, entertainment and hospitality needs of families, businesses and groups in
the northeast metropolitan area.
I 2008200920102011
NPUTS
ActualActualEstimatedEstimated
Direct Expenditures
Personnel Services $1,385,067$1,395,730$1,489,290 $1,505,840
Commodities 219,410232,555233,530 230,170
Contractual Services 594,387709,963704,370 664,200
Depreciation 261,046291,943255,840 255,840
Other Charges 20,612(422)18,310 18,310
Total $2,480,522$2,629,769$2,701,340 $2,674,360
Percent Change -2.4%6.0%2.7% -1.0%
StaffHours
No. of Employees (FTE) 18.3117.5313.2514.58
BC
UDGETOMMENTS
Attempting to reduce the impact on the 2011 tax levy by cutting expenses without cutting services.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
COMMUNITY CENTER CITIZEN SERVICES
OPERATIONS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Number of community center members 6,1986,282 6,832 6,471
Number of aquatic lessons 2,6502,200 2,900 2,400
Number of room reservations 1,2001,300 1,350 1,300
Number of group fitness participants 52,22146,332 56,730 48,657
Number of childcare participants 7,0007,200 6,500 6,000
EI
FFECTIVENESS NDICATORS
Rank in Business Journal’s “Top 25 Fitness
th
6N/A N/A N/A
Centers”
Voted Best Fitness Center by Lillie News YesYes Yes Yes
Percentage of swim participants rating
98%98% 98% 98%
services satisfactory or better
Percentage of memberships with fitness
41%35% 56% 27%
discount
Average revenue per wedding or ballroom
$1,300$1,500 $1,300 $1,500
reservation
Number of events covered by charitable
2325 20 32
gambling
C
OMMENTS
The MCC currently participates in a fitness reimbursement program with six insurance companies. This
benefit for members began with Blue Cross Blue Shield in 2005 with the newest addition of PreferredOne in
2009. Members are reimbursed up to $20 per month for working out 8-12 times per month.
The aquatic program continues to have a very high satisfaction rating from end of session evaluations.
Nearly all of our new Water Safety Instructors are trained in-house which allows us to choose the best
students from each class for our program. We are continuing to grow our private swim lesson program.
The Group Fitness program continues to offer over 70 classes per week for MCC members and
visitors. Over 900 participants per month attend these innovative classes that offer a wide variety of
formats for ages 12 and up. Approximately 17% of participants are non-members who purchase day
passes or 10 visit passcards.
While still used for weddings and business meetings, staff has expanded the use of the banquet room to
include monthly outreach events such as the Bridal Expo, College Fair, Camping and Outdoor Expo and
various types of craft and vendor shows. In addition to the rental agreement with Ashland Theater
Productions, the city has implemented an annual concert series with 15 concerts booked for the 2011
budget.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
DEPUTY REGISTRAR CITIZEN SERVICES
101-303
PM
ROGRAMISSION
To present a courteous, service-oriented team providing a high level of accuracy and efficiency.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
DirectExpenditures
Personnel Services $354,426$369,078$375,540 $380,490
Contractual Services 2,1322,4123,540 3,540
Total $356,558$371,490$379,080 $384,030
Percent Change 2.3%4.2%2.0% 1.3%
StaffHours
No. of Employees (FTE) 6.036.036.03 6.03
BC
UDGETOMMENTS
The increase in personnel services is due to pay increases and an increase in the cost of benefits.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
DEPUTY REGISTRAR CITIZEN SERVICES
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Number of motor vehicle
48,80949,27951,000 51,000
transactions
Number of driver’s license
19,09619,28722,000 22,500
transactions
Number of passports
2,5531,9622,200 2,000
processed
EI
FFECTIVENESS NDICATORS
Initial accuracy rate on motor
98%98%98% 98%
vehicle reports reconciled
Initial accuracy rate on
driver’s license reports 98%98%98% 98%
reconciled
C
OMMENTS
Number of transactions remains steady in all areas of motor vehicle and DNR. Passport activity is
reduced due to a decrease in travel projections and an increase in Passport Processing fees.
Driver’s license transactions continue to increase along with the number of motor vehicle transactions
due to outreach to auto dealers and financial institutions performing dealer work.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
ELECTIONS CITIZEN SERVICES
101-304
PM
ROGRAMISSION
To manage all municipal, federal and state elections focusing on legal compliance and integrity.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
DirectExpenditures
Personnel Services $70,212$55,004$58,400 $58,230
Commodities 1,8881,726770 1,370
Contractual Services 7,35011,4445,460 9,670
Total $79,450$68,174$64,630 $69,270
Percent Change 48.3%-14.2%-5.2% 7.2%
StaffHours
No. of Employees (FTE) 000 0
BC
UDGETOMMENTS
Increase in budget due to increasing costs of absentee ballot processing and maintenance contract of
electronic voting equipment.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
ELECTIONS CITIZEN SERVICES
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Number of registered voters 23,50022,65825,000 25,000
Election judges trained 230189225 225
Number of ballots cast 19,0006,06218,000 8,000
Number of absentee ballots
500308300 320
processed
EI
FFECTIVENESS NDICATORS
Percentage of eligible voters
70%68%60% 65%
registered to vote
C
OMMENTS
Decrease in ballots cast is due to 2011 being a local municipal election where there is consistently a
lower turnout of voters.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
MARKETING & ADVERTISING CITIZEN SERVICES
101-111
PM
ROGRAMISSION
This program has been moved to Citizen Services Administration
I 2008200920102011
NPUTS
Actual Actual BudgetBudget
Direct Expenditures
Personnel Services $69,032$80,829$90,270 $0
Commodities 17,6011,5518,000 0
Contractual Services 131,219133,847131,200 0
Total $217,852$216,227$229,470 $ 0
Percent Change 69.7%-0.7%6.1% -100.0%
Staff Hours
No. of Employees (FTE) .501.501.00 0.00
BC
UDGETOMMENTS
This program has been included in the Citizen Services Administration program in the 2011 budget.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
MARKETING & ADVERTISING CITIZEN SERVICES
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Annual marketing
N/A 20 20 N/A
agreements
Number of marketing projects N/A 300 300 N/A
Testimonial marketing N/A 8-10 8-10 N/A
EI
FFECTIVENESS NDICATORS
Revenue increases from year
N/A 20% 20% N/A
to year
Percentage of marketing
N/A 98% 98% N/A
projects completed
Testimonials used in
N/A 70% 70% N/A
marketing materials
Business contacts for the
purpose of ad revenue and N/A 60% 60% N/A
partnerships
EM
FFICIENCYEASURES
Revenue increases N/A 50% 25% N/A
Projects are completed on
time and in a professional N/A 100% 100% N/A
manner
Testimonial marketing
increases the effectiveness of
N/A 70% 70% N/A
the promotion and brings in
additional revenue
C
OMMENTS
Marketing and advertising produces numerous projects throughout the city for all departments. Creates
and designs many projects for the Parks, Recreation, Public Works and the MCC that include digital
and print ads, brochures, posters, publications, CDs, flyers, newsletters, school brochures, education
pieces email blasts, evaluation forms and much more.
Marketing staff works closely with businesses in the community to secure ads and sponsorships in
educational brochures, Maplewood Monthly, flat screen, wristbands, and Recreation brochures helping
to reduce the cost of the program and the cost of the publication.
Percentage of residents that read the City News is approximately 75%. Readership is tracked through
coupons placed in the book, calls for information in articles and responses received through email and
individuals that register for programs and classes.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
TASTE OF MAPLEWOOD CITIZEN SERVICES
220-000
PM
ROGRAMISSION
To account for expenses related to the annual Taste of Maplewood celebration.
I 2008200920102011
NPUTS
ActualActualEstimatedEstimated
Direct Expenditures
Personnel Services $0$0$0$0
Commodities 02,6740 0
Contractual Services 036,0380 35,000
Total $ 0$38,712$ 0 $35,000
Percent Change N/A100.0%N/A 100.0%
StaffHours
No. of Employees (FTE) 000 0
BC
UDGETOMMENTS
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
TASTE OF MAPLEWOOD CITIZEN SERVICES
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
EI
FFECTIVENESS NDICATORS
C
OMMENTS
COMMUNITY DEVELOPMENT & PARKS
BUDGET 2011
Total By ProgramTotal By Program
Ice Arena Ice Arena
Community Community
OperationsOperations
Development Development
1%1%
Code EnforcementCode Enforcement
Admin.Admin.
BuildingBuilding
Nature CenterNature Center
4%4%
9%9%
InspectionsInspections
8%8%
18%18%
Open Space Open Space
ManagementManagement
2%2%
Parks Parks
AdministrationAdministration
6%6%
PlanningPlanning
Recycling ProgramRecycling Program
9%9%
22%22%
Public Health Public Health
Recreation Recreation
InspectionsInspections
ProgramProgram
2%2%
22%22%
Total By Classification
Personnel
Services
63%
Capital Outlay &
Depreciation
2%
Commodities
Contractual
3%
Services
34%
CITY OF MAPLEWOOD, MINNESOT
A
COMMUNITY DEVELOPMENT & PARKS DEPARTMENT
EXPENDITURE SUMMARY
2010PERCENT
200820092011ORIGINALOVER(UNDER)
Total By ProgramACTUALACTUALBUDGETBUDGET2010 BUDGET
Building Inspections$562,181$468,998$437,920$445,5101.7%
Code Enforcement64,06563,392109,800111,0001.1%
Community Development Admin.355,659379,311306,180268,600-12.3%
Ice Arena Operations(10,003)40,53630,00030,0900.3%
Nature Center238,586239,365251,750258,1002.5%
Open Space Management62,34661,32671,09072,2601.6%
Parks Administration7,301146,918219,690175,870-19.9%
Planning 304,095259,006255,990264,1103.2%
Public Health Inspections44,05446,89049,20052,9007.5%
Recreation Program744,314659,304625,330676,9008.2%
Recycling Program355,586476,495486,760655,50034.7%
Tree Preservation10,5195,45700 N/A
Totals2,738,7032,846,9982,843,7103,010,8405.9%
Total By Classification
Personnel Services1,743,8641,818,9031,811,3701,877,8003.7%
Commodities116,184108,26086,66090,1104.0%
Contractual Services832,471877,407905,2501,002,50010.7%
Capital Outlay and Depreciation0000 N/A
Other Charges46,18442,42840,43040,4300.0%
Totals2,738,7032,846,9982,843,7103,010,8405.9%
Total By Fund
General Fund1,589,4741,635,3011,663,3201,606,110-3.4%
Environmental Utility Fund38,81070,44168,30072,3305.9%
Recreation Program Fund744,314659,304625,330676,9008.2%
Recycling Fund355,586476,495486,760655,50034.7%
Tree Preservation Fund10,5195,45700 N/A
Totals$2,738,703$2,846,998$2,843,710$3,010,8405.9%
Number of Employees (FTE)16.8816.2216.8519.0212.9%
NbfEl(FTE)1688162216851902129%
2.5
2.0
1.5
Expenditures
1.0
0.5
0.0
2011 ORIGINAL
2009 ACTUAL
2008 ACTUAL
2010 ORIGINAL
BUDGET
BUDGET
20.0
15.0
Employees
10.0
5.0
0.0
2010 ORIGINAL 2011 ORIGINAL
2008 ACTUAL
2009 ACTUAL
BUDGETBUDGET
CITY OF MAPLEWOOD
COMMUNITY DEVELOPMENT & PARKS DEPARTMENT
MISSION STATEMENT
To protect public health and safety by ensuring that buildings, land use and building
construction plans meet all applicable city codes, regional goals and State and Federal
laws and to guide future growth and construction in the city that enhances economic
development while conserving natural resources and providing sufficient park facilities in
accordance with the goals and policies of the Maplewood Comprehensive Plan.
2011 DEPARTMENT OBJECTIVES
1. Continue public health services to help protect the health and well-being of the citizens
of Maplewood through education, outreach and inspections.
2. Pursue the establishment of the Economic Development Authority, work toward
creating economic development grant opportunities, and continue the implementation
of the Twin Cities Capitol Community Fund program for redevelopment opportunities.
3. Identify certain Maplewood parks for completing their development focusing on rain
gardens, trails and other issues specific to the individual parks.
4. Continue staff support and leadership in the redevelopment areas throughout the City
of Maplewood.
5. Reestablish and maintain a building inspection and planning intern / mentor program.
6. Implement the necessary zoning changes that result from the 2030 Comprehensive
Plan Update.
7. Continue to educate contractor, design professionals and the public through meeting,
training programs and the permit process.
8. Continue the education of city staff and the community in developing a sustainable
“green building practices and methods” and the promotion of green construction
practices.
9. Continue to promote high quality building and site design by recommending and
requiring enhanced amenities during city development and building reviews.
10. Continue to provide leadership by serving as the staff liaisons and technical experts
for seven of the city’s citizen advisory boards and commissions, including the newly
formed Business and Economic Development Commission.
11. Continue to provide a community environment for all citizens to participate in and
enjoy cultural and recreational activities on an equitable basis.
12. Develop programs, signage and brochures featuring sustainable building and
sustainable landscaping to educate the citizens of Maplewood.
13. Continue development of greenway concepts, policies, and programs.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
ADMINISTRATION COMMUNITY DEVELOPMENT
& PARKS
101-701
PM
ROGRAMISSION
To provide administrative and clerical support to the divisions within the Community Development &
Parks Department including Building, Planning, Health, Code Enforcement and Parks.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $257,109$284,230$210,380 $192,330
Commodities 11,09710,1599,220 8,250
Contractual Services 87,45384,92286,580 68,020
Total $355,659$379,311$306,180 $268,600
Percent Change -24.9%6.7%-19.3% -12.3%
Staff Hours
No. of Employees (FTE) 4.53.22.7 2.6
BC
UDGETOMMENTS
The (FTE) 2.6 includes .3 Department Director, 1.2 Admin Assistant and 1.1 Office Specialists.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
ADMINISTRATION COMMUNITY DEVELOPMENT
& PARKS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Public meeting packets 449084 85
Number of permits issued 298637033000 2900
EI
FFECTIVENESS NDICATORS
Percent of minutes available
85%90%80% 90%
for next meeting
Percent of permits issued
99%98%98% 99%
accurately
C
OMMENTS
The number of public meeting packets has more than doubled due to the reorganization of the
department and the addition of BEDC increasing the staffing of boards and commissions.
The numbers of permits showed an increase in 2009 due to the July 2009 hailstorm.
The clerical staff works with Planning, Building, Health, Code Enforcement and Parks.
Note: Estimated population according to the Community & Development Park Department is as
follows:
2004 – 35,892
2005 – 36,279
2006 – 36,397
2007 – 36,663
2008 – 36,717
2009 – 37,755
2010 – 38,778
2011 – 38,970
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
BUILDING INSPECTIONS COMMUNITY DEVELOPMENT
& PARKS
101-703
PM
ROGRAMISSION
To administer the state building code and related ordinances to safeguard life or limb, health, property
and public welfare by regulating and controlling the design, construction, quality of materials, use and
occupancy, location and maintenance of all building and structures within the City of Maplewood.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $472,491$398,225$370,280 $380,440
Commodities 1,8461,3461,000 1,000
Contractual Services 87,84469,42766,640 64,070
Total $562,181$468,998$437,920 $445,510
Percent Change 4.8%-16.6%-6.6% 1.7%
Staff Hours
No. of Employees (FTE) 5.454.453.2 3.7
BC
UDGETOMMENTS
The increase in personnel services is due to pay increases and an increase in the cost of benefits.
Contractual services is used to pay the contract Electrical Inspector.
The 2011 (FTE) 3.7 includes .25 Building Official, .45 Senior Engineer Tech, 1 Assistant Building
Official and 2 Building Inspectors.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
BUILDING INSPECTIONSCOMMUNITY DEVELOPMENT
& PARKS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Revenue generated $990,956$872,121$745,000 $965,000
Number of permit apps. 2,9863,7033,100 3,200
Number of plan reviews 9001000985 900
Number of inspections 9,2658,8388,300 8,500
EM
FFICIENCYEASURES
Average time to issue
5 days6 days7 days 7 days
residential permit
Average time to issue
20 days25 days30 days 30 days
commercial permit
Percentage of inspection
98%98%98% 97%
completed within 24 hours
C
OMMENTS
The Building Department has been involved with the International Code Council, Minnesota and
Maplewood code changes.
It has also been a leader with the city’s green building policies and development for sustainable
buildings.
The Building Department has been working with the Historical Preservation Commission to update the
city ordinance and continues to staff this commission.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
CODE ENFORCEMENT COMMUNITY DEVELOPMENT
& PARKS
101-707
PM
ROGRAMISSION
To maintain community standards and protect citizens through inspections, complaint investigations,
and enforcement of local ordinances, state rules and regulations.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $56,761$56,184$97,850 $102,240
Commodities 1,50812200 0
Contractual Services 5,7967,19611,750 8,760
Total $64,065$63,392$109,800 $111,000
Percent Change -37.8%-1.1%73.2% 1.1%
Staff Hours
No. of Employees (FTE) 111.35 .75
BC
UDGETOMMENTS
The increase in personnel services is due to pay increases and an increase in the cost of benefits.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
CODE ENFORCEMENT COMMUNITY DEVELOPMENT
& PARKS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Total number of complaint
548477510 550
cases inspected
Total number of complaint
cases that were referred to 415050 60
the Admin/Judicial process
Total number of re-
822716765 810
inspections
EI
FFECTIVENESS NDICATORS
Total number of complaint
cases resolved through the
415065 75
Admin/Judicial process and
abatements
Total number of complaint
545442500 525
cases resolved
Total number of complaint
121235 45
cases pending
C
OMMENTS
The 2011 code enforcement program is administrated with the building and health divisions working
together to maintain the community standards. The increase in the number of abatements was directly
impacted by the number of foreclosed properties in the city and the higher number of citations issued in
2010.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
ICE ARENA OPERATIONS COMMUNITY DEVELOPMENT
& PARKS
101-606
PM
ROGRAMISSION
To provide a nine-month, indoor skating venue for Maplewood and School District 622 residents at the
Tartan Ice Arena located in Oakdale, Minnesota.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Contractual Services ($10,003)$40,536$30,000 $30,090
Total ($10,003)$40,536$30,000 $30,090
Percent Change -124.5%-505.2%-26.0% 0.3%
Staff Hours
No. of Employees (FTE) 000 0
BC
UDGETOMMENTS
This budget is for city payments to Independent School District 622 for a portion of the costs for the
operation and maintenance of the Tartan Ice Arena. The City of Oakdale and the school district also
finance the ice arena.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
ICE ARENA COMMUNITY DEVELOPMENT
OPERATIONS & PARKS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Number of actual ice hours
2,3002,3002,300 2,300
sold
Number of Joint Powers
Board meetings attended by
888 8
City Council liaisons and/or
Parks Staff
EI
FFECTIVENESS NDICATORS
Facility utilization rate 70%70%70% 70%
C
OMMENTS
The city is a one-third owner of Tartan Ice Arena. The City Council provides two members as liaisons to
the Tartan Ice Arena Joint Powers Board.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
DEPARTMENT:
COMMUNITY DEVELOPMENT
PROGRAM:
NATURE CENTER
& PARKS
101-604
PM
ROGRAMISSION
To enhance awareness and understanding of the land, water and wildlife resources; to empower the
community to become stewards of the environment.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $169,951$134,506$151,160 $157,760
Commodities 8,42010,9067,160 7,450
Contractual Services 21,36323,51225,130 20,560
Other Charges 4200 0
Total $199,776$168,924$183,450 $185,770
Percent Change -0.4%-15.4%8.6% 1.3%
StaffHours
No. of Employees (FTE) 2.561.922.0 2.12
BC
UDGETOMMENTS
The increase in personnel services is due to pay increases and an increase in the cost of benefits.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
DEPARTMENT:
COMMUNITY DEVELOPMENT
PROGRAM:
NATURE CENTER
& PARKS
2008200920102011
ActualActualEstimateEstimate
O/WL
UTPUTSORKOAD
Environmental education
programs held at the Nature 219336275 260
Center & Preserves
Number of Adult programs -2635 25
Service Projects completed -3330 30
EI
FFECTIVENESS NDICATORS
% of people satisfied or very
--- 75%
satisfied with program
Total number of program
8,5358,03510,000 9,000
participants and visitors
# of volunteer hours worked -11151200 1200
Percentage of participants
who are Maplewood --50% 50%
residents
C
OMMENTS
The Nature Center provides nature and environmental programs for the community and is a resource for
staff and residents on environmental issues. Naturalists play a key role in the city environmental programs
including: stormwater management, native landscaping, invasive species, trees, Maplewood Seasons
newsletter, environmental commission, and the Green Team. Nature Center staff will provide educational
support for many of the new initiatives recommended in the natural resources and sustainability chapters of
the Comprehensive Plan.
Key projects for 2011 include: 1) Install a solar demonstration panel on a city building – possibly the nature
center; 2) Partner with neighboring cities and the MCC on a special events featuring sustainable
environmental practices; 3) develop interpretive signage, brochures, and activities for the new sustainable
landscape demonstrations at the Nature Center; 4) continue development of the Maplewood Tree Program;
5) enhance environmental information on the city website; 6) work with environmental commission in
support of neighborhood block clubs.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
DEPARTMENT:
COMMUNITY DEVELOPMENT
PROGRAM:
NATURE CENTER
& PARKS
EUF 604-604
PM
ROGRAMISSION
To enhance awareness and understanding of the land, water and wildlife resources; to empower the
community to become stewards of the environment.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $37,374$68,662$64,970 $68,880
Commodities 1,2891,3172,200 2,200
Contractual Services 1474131,130 1,250
OtherCharges 0490 0
Total $38,810$70,441$68,300 $72,330
Percent Change -11.2%81.5%-3.0% 5.9%
StaffHours
No. of Employees (FTE) 0.51.10.75 .73
BC
UDGETOMMENTS
This program assists the city in providing education to the residents to fullfill the requirements of the
National Pollutant Discharge Elimination System (NPDES) permit. The increase in personnel services
is due to pay increases and an increase in the cost of benefits.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
DEPARTMENT:
COMMUNITY DEVELOPMENT
PROGRAM:
NATURE CENTER
& PARKS
EUF 604-604
2008200920102011
ActualActualEstimateEstimate
Outputs/Workload
36 76 55 45
Number of water related
programs
Effectiveness Indicators
Number of Maplewood
households who have
55 190200 260
implemented one water
quality best management
practice (ie installed rain
barrel, compost bin)
C
OMMENTS
The Nature Center helps the city meet its NPDES requirement by presenting education programs
related to water quality and providing educational support for the city’s stormwater program. Program
topics include stormwater impacts, best management practices, rain gardens, native landscaping,
wetland and shoreline buffers, as well as pond study and understanding natural systems. The visitor
center has a new landscape featuring interactive displays that engage and educate children and adults
about stormwater run off and water quality. In addition, the center has an interactive computer exhibit
and graphics panel to educate visitors about stormwater.
In 2010, the Nature Center coordinated the Extreme Green Makeover, with funding from the Ramsey
Washington Metro Watershed District, to stimulate homeowner interest in sustainable landscaping
techniques, many of which help reduce flooding and keep non-point source pollutants from entering
wetlands.
Staff naturalists are key participants in the city’s rain garden program. Most of the rain gardens on city
land have been planted by students through the Nature Center’s Watershed Watchers Program.
New initiatives in 2011 include partnering with other cities to showcase sustainable practices such as
rain barrels and low-input lawncare, and to develop interpretive materials for the sustainable
landscaping demonstrations at the Nature Center.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
DEPARTMENT:
COMMUNITY
PROGRAM:
OPEN SPACE
DEVELOPMENT & PARKS
MANAGEMENT
101-605
PM
ROGRAMISSION
To provide for the preservation and conservation of ecological systems/natural resources and open
space within the city.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $44,261$37,017$53,170 $55,230
Commodities 5,4064,6274,030 3,850
Contractual Services 12,67919,68213,890 13,180
Total $62,346$61,326$71,090 $72,260
Percent Change 8.7%-1.6%15.9% 1.6%
Staff Hours
No. of Employees (FTE) 0.3.59 .55
BC
UDGETOMMENTS
This program has expanded beyond the neighborhood preserves to natural resources throughout
Maplewood.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
OPEN SPACE COMMUNITY
MANAGEMENT DEVELOPMENT & PARKS
2008200920102011
ActualActualEstimateEstimate
O/WL
UTPUTSORKOAD
Master plans completed 110 2
Planting projects completed 112 2
Number of sites receiving
666 4
active management
Miles of trail developed
778 8
and/or maintained
Number of sites monitored by
777 7
volunteers
EI
FFECTIVENESS NDICATORS
Percentage survival of new
85%85%90% 85%
plants by end of season
C
OMMENTS
The open space management budget has historically supported natural resources management and
trail development at the 14 Neighborhood Preserves. In 2010, we broadened the scope to include
natural areas and natural resources citywide. Implementation of the natural resources chapter of the
2030 comprehensive plan falls to Nature Center and Open Space staff, and the Environmental Planner.
Staffing in these divisions will impact the pace of implementation of the natural resources plan.
Key land management projects for 2011 include: 1) Continue turf reduction/buffer restoration projects at
Maplewood Heights Parks; 2) Continue restoration projects in the Holloway-Beaver Lake Greenway
including projects at Beaver Creek Preserve, Priory Preserve and Jim’s Prairie; 3) Continue
management at preserves including prescribed burns and invasive species control.
Other natural resources projects planned for 2011 include: 1) Complete boulevard tree inventory; 2)
Continue work on land preservation for Fish Creek Greenway; 3) Continue greenway planning; 4)
Enhance support for residents doing wetland and shoreland restoration; 5) Enhance natural resources
information provided to the public; 6) Assess and prioritize natural resources based on the Land Cover
Classification data gathered in 2009.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
DEPARTMENT:
COMMUNITY DEVELOPMENT
PROGRAM:
PARKS ADMINISTRATION
& PARKS
101-601
PM
ROGRAMISSION
To provide administrative and clerical support to the Nature Center, Open Space Management and other
parks related programs.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $622$137,524$202,100 $148,270
Commodities 6212,4714,500 4,200
Contractual Services 6,0586,92313,090 23,400
Total $7,301$146,918$219,690 $175,870
Percent Change -93.7%1912.3%49.5% -19.9%
Staff Hours
No. of Employees (FTE) 012.20 1.80
BC
UDGETOMMENTS
The decrease in number of employees is due to the sharing of support staff with Recreation Programs.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
DEPARTMENT:
COMMUNITY DEVELOPMENT
PROGRAM:
PARKS ADMINISTRATION
& PARKS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Enhancements to Parks 034 3
Number of Detailed Projects
014 2
completed
EI
FFECTIVENESS NDICATORS
Percentage of Park Surveys
025%50% 50%
Completed
C
OMMENTS
This program area supports Park development activities in the City.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
PLANNING COMMUNITY DEVELOPMENT
101-702& PARKS
PM
ROGRAMISSION
To guide and implement future development and redevelopment of residential, commercial and
industrial areas as directed by the principles of the 2030 Comprehensive Plan, the city’s zoning
ordinance, the city’s advisory boards and commissions and the city council. Also to conduct special
land use studies, perform development reviews, facilitate economic development and assist residents,
property owners and developers with planning building projects.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $197,829$215,192$229,310 $236,160
Commodities 51414150 500
Contractual Services 105,75243,67326,630 27,450
Total $304,095$259,006$255,990 $264,110
Percent Change 19.6%-14.8%-1.2% 3.2%
StaffHours
No. of Employees (FTE) 2.002.002.20 2.00
BC
UDGETOMMENTS
In 2010, planning staff began establishing dedicated time to economic development, which has included
jumpstarting the city’s effort, connecting with local business groups and serving as the staff liaison to
the business and economic development commission (BEDC). In addition to the BEDC, the planning
program serves as staff liaison to the planning commission, the community design review board and the
housing and redevelopment authority along with attending city council and other city meetings as
needed. The 2030 Comprehensive Plan was formally adopted by the city council in 2010 and planning
staff have been implementing the required zoning changes as well as using the documents as a vision
for all of its operations.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
PLANNING COMMUNITY DEVELOPMENT
& PARKS
2008200920102011
Actual Actual EstimateEstimate
O/W
UTPUTSORKLOAD
Revenue generated $46,138$35,559$60,000 $49,070
Number of planning reviews 756790 60
Number of building permit
386425400 390
reviews
EI
FFECTIVENESS NDICATORS
Average # of hours to do
21.51 1
building permit reviews
EDA contacts --1 5
C
OMMENTS
These outputs reflect the number of reviews by city planners and the staff time needed to complete the
review, but do not reflect additional staff time spent reviewing applications with citizen boards and
commissions.
*
Indicates data not available
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
PUBLIC HEALTH COMMUNITY DEVELOPMENT
INSPECTIONS & PARKS
101-704
PM
ROGRAMISSION
To improve and protect the health and well-being of the citizens of Maplewood through enforcement
and education of local and state rules related to food, lodging and public health.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $43,848$46,408$47,130 $50,790
Commodities 0161500 500
Contractual Services 2063211,570 1,610
Total $44,054$46,890$49,200 $52,900
Percent Change 12.4%6.4%4.9% 7.5%
Staff Hours
No. of Employees (FTE) .60.60.60 .60
BC
UDGETOMMENTS
The increase in personnel services is due to pay increases and an increase in the cost of benefits.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
PUBLIC HEALTH COMMUNITY DEVELOPMENT
INSPECTIONS & PARKS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Number of restaurant
160200195 225
inspections
Number of pool inspections 604550 45
Number of public health
252521 29
violations
Number of itinerant food
406075 75
sales inspections
EI
FFECTIVENESS NDICATORS
Number of restaurant re-
404037 49
inspections
Number of hours on food
450600590 640
sales inspections
C
OMMENTS
1. The larger Taste of Maplewood increases the amount of time spent on temporary food
inspections—educating staff on requirements as well as talking with/meeting with vendors to
ensure compliance with outdoor temporary food events. In addition, the larger event requires
100% of the health officer’s time the day/weekend of the event.
2. A continued downturn in the economy can be reflected in the higher incidence of mental health
issues and rate of depression; as well as less money available to property owners and families
to maintain their home. All of these characteristics (high mental health and depression rate
combined with less dispensable income) are evident by the increasing number of public health
complaints and “garbage house” incidents. These complaints are very time consuming yet
required.
3. The Environmental Health Services and Non-Community Public Water Supply delegation
agreements with the Minnesota Department of Health were finalized by July 1, 2010.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
RECREATION COMMUNITY DEVELOPMENT
PROGRAMS & PARKS
206-603
PM
ROGRAMISSION
To provide a variety of leisure time and recreational programs year-round for all ages.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $414,752$390,081$316,430 $400,240
Commodities 61,38056,90450,410 54,770
Contractual Services 262,411212,207258,490 221,890
Other Charges 5,7711120 0
Total $744,314$659,304$625,330 $676,900
Percent Change -3.0%-11.4%-5.2% 8.2%
Staff Hours
No. of Employees (FTE) 3.383.382.0 3.5
BC
UDGETOMMENTS
An Assistant Coordinator position is proposed to be added to the 2011 budget plus there is cost sharing
of support services with Parks Administration.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
RECREATION COMMUNITY DEVELOPMENT
PROGRAMS & PARKS
2008200920102011
ActualActualEstimateEstimate
O/WL
UTPUTSORKOAD
Total number of teens
380380 360 375
enrolled
Adult softball, number of
143140 140 140
teams
Fall soccer teams 7148 40 44
Basketball teams 120110125 123
T-ball teams 332424 22
Youth volleyball teams 424046 46
Into. to Soccer Participants 235250250 250
Senior High Basketball teams 604040 40
Number of day camp
2,1802180 2100 2100
participants
EI
FFECTIVENESS NDICATORS
Percent of non-Caucasian
10%12% 10% 15%
employees & volunteers
Percent of program
evaluations rated satisfactory 99%95% 95% 95%
or better
Percent of programs formally
90%70% 80% 85%
evaluated
C
OMMENTS
Demand for Summer Day Camp continues to grow. Staff is currently exploring options that would allow
for additional participants. This 12 week camp serves over 2,000 youths.
While outputs and workload numbers continue to increase, staffing levels have decreased. Numbers
reflected above will not be achievable if replacement of staff if not attainable.
Demand for field permits have continued to grow. We are currently issuing over 200 permits a summer.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
RECYCLING COMMUNITY DEVELOPMENT
& PARKS
605-706
PM
ROGRAMISSION
To manage the solid waste and recycling programs to ensure compliance with state rules and
regulations.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $48,866$50,874$68,590 $85,460
Commodities 13,75114,8727,390 7,390
Contractual Services 252,765368,595370,350 522,220
Other Charges 40,20442,15440,430 40,430
Total $355,586$476,495$486,760 $655,500
Percent Change 2.1%34.0%2.2% 34.7%
StaffHours
No. of Employees (FTE) 00.700.60 0.68
BC
UDGETOMMENTS
The increase in contractual services costs is due to the increase in the cost paid to provide recycling
services. In the past, costs were reduced by a revenue sharing arrangement based on revenue from
the sale of paper, cardboard and aluminum. With the 2009 economic downturn, revenue from the sale
of recyclables has fallen dramatically as demand has fallen. However, staff is beginning to see
stabilization of commodity prices.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
RECYCLINGCOMMUNITY DEVELOPMENT
& PARKS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Education outreach
015,93716,100 17,000
opportunities
Number of phone calls to
0501600 800
Recycling Hotline
Number of tons of materials
02,5802,600 2,600
recycled
City events that featured
088 7
recycling
EI
FFECTIVENESS NDICATORS
Multi-Family units not offering
026532 6
recycling
Average number of tons
0 .16 (326 lbs) .16 (326 lbs) .16 (326 lbs)
recycled per household
C
OMMENTS
Due to the economic downturn in 2009, the volume of recyclable materials is decreasing due to less
consumer spending. Although volume is down, participation in Maplewood has increased from 70% of
households to 72%.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
TREE PRESERVATION COMMUNITY DEVELOPMENT
& PARKS
219-000
PM
ROGRAMISSION
2008200920102011
I
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Commodities $10,352$5,344$0 $0
Other1671130 0
Total $10,519$5,457$ 0 $ 0
Percent Change N/A-32.3%-100.0% 0.0%
Staff Hours
No. of Employees (FTE) 000 0
BC
UDGETOMMENTS
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
TREE PRESERVATIONCOMMUNITY DEVELOPMENT
& PARKS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
EI
FFECTIVENESS NDICATORS
C
OMMENTS
EXECUTIVE DEPARTMENT
BUDGET 2011
Total By ProgramTotal By Program
AdministrationAdministration
36%36%
H.R. H.R.
AdministrationAdministration
28%28%
Legal ServicesLegal Services
35%35%
Total By Classification
Personnel
Commodities
Services
1%
48%
Contractual
Services
40%
Other Charges
11%
CITY OF MAPLEWOOD, MINNESOT
A
EXECUTIVE DEPARTMENT
EXPENDITURE SUMMARY
2010PERCENT
200820092011
ORIGINALOVER(UNDER)
Total By ProgramACTUALACTUALBUDGETBUDGET2010 BUDGET
Administration$155,220$282,623$301,430$348,11015.5%
H.R. Administration265,218233,041280,130264,050-5.7%
Legal Services491,233270,472417,400329,370-21.1%
Safety8,0287,0709,4808,200-13.5%
Totals919,699793,2061,008,440949,730-5.8%
Total By Classification
Personnel Services241,659361,300401,440456,30013.7%
Commodities11,0469,3468,9509,3504.5%
Contractual Services388,503358,459392,550383,080-2.4%
Capital Outlay and Depreciation0000 N/A
Other Charges278,49164,101205,500101,000-50.9%
Totals919,699793,2061,008,440949,730-5.8%
Total By Fund
General Fund919,699793,2061,008,440949,730-5.8%
Totals$919,699$793,206$1,008,440$949,730-5.8%
Number of Employees (FTE)3.203.003.404.4029.4%
1.4
1.4
1.2
1.0
0.8
Expenditures
0.6
0.4
0.2
0.0
2010 ORIGINAL
2008 ACTUAL
2009 ACTUAL2011 ORIGINAL
BUDGET
BUDGET
5
4
Employees
3
2
1
2010 ORIGINAL
2009 ACTUAL2011 ORIGINAL
2008 ACTUAL
BUDGET
BUDGET
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CITY OF MAPLEWOOD
EXECUTIVE
MISSION STATEMENT
To provide leadership for the effective implementation of policy directions given
by the Maplewood City Council to efficiently deliver public services to the people
of Maplewood.
2011 OBJECTIVES
1. Minimize the impact of property taxes on Maplewood home owners in the
2011 City Budget by limiting the property tax increase.
2. Explore options for alternative and sustainable revenues to reduce overall
reliance on state finances.
3. Develop a plan to finance deferred capital maintenance and non- capital
maintenance improvements needed at City Hall, the Maplewood Community
Center and the Public Works Building.
4. Continue action to promote redevelopment of the Gladstone Neighborhood by
attracting investment of private developers and building partnerships with the
community, business owners and public agencies to leverage new capital
investment for improvements to this historic neighborhood.
5. Work to attract new private investment in Maplewood businesses to add new
jobs and expand economic opportunity through policies that reduce property
taxes and promote economic growth.
6. Continue to expand the delivery of public information to Maplewood citizens.
7. Continue to recruit talented, qualified individuals as city employees.
8. Explore policies for budgetary control through early retirement incentive and
leave programs.
9. Further explore policies to control medical insurance costs.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
ADMINISTRATION
DEPARTMENT:
EXECUTIVE
101-102, 101-119
PM
ROGRAMISSION
To manage all departments and functions of city operations through department heads as directed by
city code, state statute, and the City Council.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $111,846$247,071$260,230 $305,100
Commodities 8,5885,6135,650 5,900
Contractual Services 34,78629,93935,550 37,110
Total $155,220$282,623$301,430 $348,110
Percent Change -17.0%82.1%6.7% 15.5%
Staff Hours
No. of Employees (FTE) 1.51.91.9 1.9
BC
UDGETOMMENTS
Beginning in 2009, personnel services include the shift of duties of Public Works Director to 40%
Assistant City Manager.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
ADMINISTRATION EXECUTIVE
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Management Meetings 5254
City Manager reports 1452
News articles 46
EI
FFECTIVENESS NDICATORS
Performance review N/A*N/A*Good Good
Notes:
* No review of City Manager or Interim City Manager performed.
* Indicates data not available
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
HUMAN RESOURCE EXECUTIVE
ADMINISTRATION
101-116
PM
ROGRAMISSION
To provide a positive, productive work environment through management of employment law
practices, labor and employee relations, personnel policies, hiring process, compensation and
benefits program, performance, and training.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $129,813$114,229$141,210 $146,030
Commodities 1,4092,9082,300 2,250
Contractual Services 133,996115,904136,620 115,770
Total $265,218$233,041$280,130 $264,050
Percent Change -19.4%-12.1%20.2% -5.7%
StaffHours
No. of Employees (FTE) 1.51.51.5 1.5
BC
UDGETOMMENTS
The reduction in contractual services is due to reduced litigation levels anticipated for 2011.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
HUMAN RESOURCE EXECUTIVE
ADMINISTRATION
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTS
ORKLOAD
Number of full-time, regular
employees who left City
17610 6
employment during the
reporting period
Number of grievances 414 4
Number of employment
investigations conducted or 161212 12
overseen by HR
EI
FFECTIVENESS NDICATORS
Turnover rate
8.2%3.2%5.5%3.4%
Percentage of internal
customers rating service as
100%100%100%100%
good to excellent
EM
FFICIENCYEASURES
Average number of working
days from request to fill
vacancy until top candidates
282520 20
are referred to hiring
supervisor in an internal
hiring process
Average number of working
days from request to fill
vacancy until top candidates
484542 42
are referred to hiring
supervisor in an external
hiring process
C
OMMENTS
Turnover in 2008, 2009 and 2010 results, in part, from early retirement incentives.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
LEGAL SERVICES
DEPARTMENT:
EXECUTIVE
101-103
PM
ROGRAMISSION
To provide legal services for the City Council and administrative staff and to prosecute City criminal
cases in court.
2008200920102011
I
NPUTS
Actual Actual Budget Budget
Direct Expenditures
Personnel Services $0$0$0 $5,170
Commodities 06370 500
Contractual Services 212,742205,734211,900 222,700
Other Charges 278,49164,101205,500 101,000
Total $491,233$270,472$417,400 $329,370
Percent Change 71.3%-44.9%54.3% -21.1%
StaffHours
No. of Employees (FTE) 000 0
BC
UDGETOMMENTS
The allocation for judgments and claims was decreased from $200,000 to $100,000 with attorney
expenses being the other major part of this program.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
LEGAL SERVICES EXECUTIVE
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Prosecution cases opened 6,6006,6006,600 6,600
Civil cases processed 120120120 120
Meetings attended:
Prosecution 530530530 530
Civil 150150150 150
EI
FFECTIVENESS NDICATORS
% of criminal code
enforcement cases favorably 99%99%99% 99%
resolved
% of litigation cases resulting
in a favorable disposition of
either a dismissal or a 100%100%100% 100%
settlement of less than
$25,000
C
OMMENTS
* Indicates data not available
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
SAFETY
DEPARTMENT:
EXECUTIVE
101-114
PM
ROGRAMISSION
To ensure compliance with federal, state safety laws, regulations and City policies.
I 2008200920102011
NPUTS
ActualActual Budget Budget
Direct Expenditures
Commodities $1,049$188$1,000 $700
Contractual Services 6,9796,8828,480 7,500
Total $8,028$7,070$9,480 $8,200
Percent Change -28.4%-11.9%34.1% -13.5%
Staff Hours
No. of Employees (FTE) 000 0
BC
UDGETOMMENTS
The Safety Consultant that was previously retained to do monthly work will provide advice whenever
needed for a contracted hourly fee. The consultant will continue to do Public Works specific Safety
Training, the yearly OSHA required “Aware” and “Right to Know” employee training.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
SAFETY EXECUTIVE
2008200920102011
ActualActualEstimateEstimate
EI
FFECTIVENESS NDICATORS
Number of work-related
523720 20
injuries reported
Number of worker days lost
4831635 25
due to injuries
Percent of injuries involving
19%41%15% 15%
lost work days
C
OMMENTS
The numbers have been fairly steady from year to year on injuries and lost time. The City does a very
good job bringing employees back to work with restrictions. Injured employees are brought back to do
office work if they cannot perform their regular job.
FINANCE DEPARTMENT
BUDGET 2011
Total By ProgramTotal By Program
AdministrationAdministration
42%42%
AmbulanceAmbulance
Service BillingService Billing
5%5%
Finance ServicesFinance Services
53%53%
Total By Classification
Personnel
Services
74%
Commodities
Other Charges
1%
4%
Contractual
Services
21%
CITY OF MAPLEWOOD, MINNESOT
A
FINANCE DEPARTMENT
EXPENDITURE SUMMARY
2010PERCENT
200820092011
ORIGINALOVER(UNDER)
Total By ProgramACTUALACTUALBUDGETBUDGET2010 BUDGET
Administration$403,962$329,651$301,760$328,0908.7%
Ambulance Service Billing84,71954,58272,81041,170-43.5%
Finance Services349,758362,808373,910408,6309.3%
Totals838,439747,041748,480777,8903.9%
Total By Classification
Personnel Services524,814529,886534,270577,1908.0%
Commodities12,9469,0546,1607,37019.6%
Contractual Services232,513179,193171,050161,330-5.7%
Capital Outlay and Depreciation36,891000 N/A
Other Charges31,27528,90837,00032,000-13.5%
Totals838,439747,041748,480777,8903.9%
Total By Fund
General Fund753,720692,459675,670736,7209.0%
Ambulance Service Fund84,71954,58272,81041,170-43.5%
Totals$838,439$747,041$748,480$777,8903.9%
Number of Employees (FTE)7.006.256.256.250.0%
1.0
0.8
0.6
Expenditures
0.4
0.2
0.0
2008 ACTUAL
2011 ORIGINAL
2009 ACTUAL
2010 ORIGINAL
BUDGET
BUDGET
8.00
6.00
Employees
4.00
2.00
0.00
2009 ACTUAL2010 ORIGINAL
2011 ORIGINAL
2008 ACTUAL
BUDGET
BUDGET
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CITY OF MAPLEWOOD
FINANCE DEPARTMENT
MISSION STATEMENT
To provide quality financial services and to maintain the city’s financial health and
stability.
2011 OBJECTIVES
1. Arrange for the issuance of bonds to finance projects that will improve and
expand the city’s infrastructure of streets and utilities and explore
opportunities for refunding of existing debt to move interest costs.
2. Maintain city’s bond rating of Aa2 from Moody’s.
3. Prepare and distribute the Comprehensive Annual Financial Report for 2010
by May 23, 2011.
4. Prepare and distribute the 2012-2016 Capital Improvement Plan by June 27,
2011.
5. Prepare and distribute the proposed 2012 Budget for City Council review by
August 22, 2011.
6. Submit 2010 CAFR to Government Finance Officers Association to receive
the Certificate of Achievement for Excellence in Financial Reporting Award.
7. Submit 2011 Budget to Government Finance Officers Association to receive
the Distinguished Budget Presentation Award.
8. Survey internal customers to determine the effectiveness of financial services
by October 21, 2011.
9. Continue to review the city’s system of internal controls so as to safeguard
the city’s assets.
10. Timely completion of the city’s external audit with minimal audit adjusting
entries.
11. Continued staff training, particularly in the areas of staff cross-training.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
ADMINISTRATION
DEPARTMENT:
FINANCE
101-201
PM
ROGRAMISSION
To manage department operations, borrow money to finance city expenditures, invest city money,
prepare and monitor the annual city budget and prepare the annual update of the city’s five-year capital
improvement plan.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
DirectExpenditures
Personnel Services $185,220 $184,386 $188,210 $207,360
Commodities 12,363 9,054 6,000 7,370
Contractual Services 205,535 136,211 107,550 113,360
Other 844 0 0 0
Total $403,962 $329,651 $301,760 $328,090
Percent Change 67.4% -18.4% -8.5% 8.7%
StaffHours
No. of Employees (FTE) 222 2
BC
UDGETOMMENTS
The increase in personnel services is due to pay increases and an increase in the cost of benefits.
There is also an anticipated increase in audit fees over the 2010 Budget but still less than the 2010
actuals.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
ADMINISTRATION FINANCE
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Number of pages in budget
300 310 330 330
booklet
Number of pages in capital
172 142 169 160
improvement plan booklet
C
OMMENTS
The number of pages in the budget booklet increased by 25% when the 2004 budget was prepared in
2003 and changed to a program-performance format. Since then the number of pages has not
changed significantly.
The number of pages in the capital improvement plan booklet is affected by the number of projects that
are included in it. No significant change in the number of projects is anticipated in 2011.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
AMBULANCE SERVICE BILLING
DEPARTMENT:
FINANCE
606-203
PM
ROGRAMISSION
To bill, collect and account for ambulance service charges.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $75,268$19,155$18,130 $ 0
Commodities 5830160 0
Contractual Services 8,86835,42754,520 41,170
Total $84,719$54,582$72,810 $41,170
Percent Change 3.6%-35.6%33.4% -43.5%
Staff Hours
No. of Employees (FTE) 1.25.25 0
BC
UDGETOMMENTS
During 2009, ambulance service billing transitioned to an outside provider. This accounts for the
decrease in personnel services and the increase in contractual services.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
AMBULANCE SERVICE BILLING FINANCE
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Number of service calls billed 2,26400 0
Number of payments posted 4,754559150 0
EI
FFECTIVENESS NDICATORS
Percent of unpaid ambulance
bills over two years old written 36.0%N/AN/A N/A
off
C
OMMENTS
The number of payments per bill averages 1.2 because many insurance policies require a co-pay by the
patient. There are no payments on bills that are uncollectible which causes the average number of
payments to be less than two.
The law requires all ambulance service providers to accept assignment. This means that the City is
prohibited from collecting the remaining balance on ambulance bills after the Medicare payment. The
ambulance rates have been increased to fully offset these uncollectible balances.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
FINANCE SERVICES
DEPARTMENT:
FINANCE
101-202
PM
ROGRAMISSION
To collect and deposit revenues, disburse money to pay vendors and employees, maintain accounting
records, prepare financial reports, maintain adequate insurance coverage, and assist with the
preparation of the annual city budget and five-year capital improvement plan.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $264,326$326,345$327,930 $369,830
Contractual Services 18,1107,5558,980 6,800
Capital Outlay 36,89100 0
Other Charges 30,43128,90837,000 32,000
Total $349,758$362,808$373,910 $408,630
Percent Change -16.5%3.7%3.1% 9.3%
Staff Hours
No. of Employees (FTE) 4.004.004.00 4.25
BC
UDGETOMMENTS
The increase in personnel services is due to pay increases, an increase in the cost of benefits and the
transfer of the remaining portion of staff time from the Ambulance Service Billing program. Investment
Management Fees are anticipated to decrease in 2011 based on past history and investment earnings
being down.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
FINANCE SERVICES FINANCE
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Number of pages in annual financial report 203201 201 201
EI
FFECTIVENESS NDICATORS
Receive the GFOA Certificate on the annual
YesYes Yes Yes
financial report
EM
FFICIENCYEASURES
Percent of benefit earning employees paid by
73%99% 100% 100%
direct deposit
C
OMMENTS
The number of pages in the annual financial report fluctuates based upon the length of the notes to the
financial statements, number of funds, and changes in generally accepted accounting principles.
The percent of benefit earning employees paid by direct deposit has gradually increased each year since
1995 when it was first offered as an option. Beginning in 2001, all new employees were required to enroll
in the direct deposit program. All non-casual employees were strongly encouraged to enroll beginning in
2008.
FIRE DEPARTMENT
BUDGET 2011
Total By ProgramTotal By Program
Emergency Emergency
Medical ServicesMedical Services
51%51%
Fire PreventionFire Prevention
2%2%
AdministrationAdministration
Fire SuppressionFire Suppression
15%15%
32%32%
Total By Classification
Personnel
Services
68%
Commodities
6%
Contractual
Services
16%
Capital Outlay
Other Charges
and Depreciation
8%
2%
CITY OF MAPLEWOOD, MINNESOT
A
FIRE DEPARTMENT
EXPENDITURE SUMMARY
2010PERCENT
200820092011
ORIGINALOVER(UNDER)
Total By ProgramACTUALACTUALBUDGETBUDGET2010 BUDGET
Administration$712,167$713,042$641,460$640,800-0.1%
Emergency Management13,34718,72121,42012,960-39.5%
Emergency Medical Services1,696,7701,697,8942,176,6202,196,3400.9%
Fire Prevention78,99173,71676,33080,5305.5%
Fire Suppression1,244,5571,105,1871,413,3301,395,430-1.3%
Totals3,745,8323,608,5604,329,1604,326,060-0.1%
Total By Classification
Personnel Services2,297,8482,335,4052,869,1502,960,8603.2%
Commodities342,966207,100280,680248,180-11.6%
Contractual Services528,058577,674697,310706,4501.3%
Capital Outlay and Depreciation129,84685,241129,25082,350-36.3%
Other Charges447,114403,140352,770328,220-7.0%
Totals3,745,8323,608,5604,329,1604,326,060-0.1%
Total By Fund
Ambulance Service Fund2,076,9582,103,1472,497,7602,517,4800.8%
General Fund1,668,8741,505,4131,831,4001,808,580-1.2%
Totals$3,745,832$3,608,560$4,329,160$4,326,060-0.1%
Number of Employees (FTE)17.7318.2020.1020.00-0.5%
5.0
Expenditures
4.0
3.0
2009 ACTUAL2010 ORIGINAL 2011 ORIGINAL
2008 ACTUAL
BUDGETBUDGET
20.50
20.00
19.50
19.00
Employees
18.50
18.00
17.50
17.00
16.50
2010 ORIGINAL
2009 ACTUAL2011 ORIGINAL
2008 ACTUAL
BUDGETBUDGET
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CITY OF MAPLEWOOD
FIRE DEPARTMENT
MISSION STATEMENT
To provide the highest quality service in public and employee education, fire
prevention and emergency response in a safe, professional and effective
manner.
2011 OBJECTIVES
1. Reduce response times to fire and EMS calls by 5%.
2. Recruit new firefighters.
3. Evaluate new services and techniques to improve our customer service.
4. Update and refine emergency preparedness plans.
5. Train at the highest level possible in a safe environment.
6. Evaluate new ways of becoming more efficient.
7. Fire training facility funding procurement.
8. Implement a new staffing program
9. Station study.
3-84
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
ADMINISTRATION
DEPARTMENT:
FIRE
101-411 and 606-411
PM
ROGRAMISSION
To provide administrative, clerical and payroll support to all programs within the Fire Department.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $222,423$224,290$232,690 $249,140
Commodities 12,1728,37614,750 13,750
Contractual Services 86,17277,23673,700 57,590
Other Charges 391,400 403,140320,320 320,320
Total $712,167$713,042$641,460 $640,800
Percent Change -4.5%0.1%-10.0% -0.1%
Staff Hours
No. of Employees (FTE) 2.52.52.0 2.0
BC
UDGETOMMENTS
The decrease in contractual services is due to moving a portion of the internal I.T. charges to the EMS
fund to better account for EMS fund costs.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
ADMINISTRATION FIRE
2008200920102011
Actual Actual EstimateEstimate
O/W
UTPUTSORKLOAD
Number of staff meetings
484750 50
held
Number of paid-per-call
786980 60
staff
Number of FTE 171717 19
EI
FFECTIVENESS NDICATORS
Per capita cost excluding
$45$40$47 $46
ambulance service
False alarm violations 11911180 95
Additions of new paid on call
8610 10
Firefighters
C
OMMENTS
False alarm violations went down slightly from 119 in 2008 to 111 in 2009. This is still higher than we
would like to see. We plan to work more with the owners of the buildings that continue to have multiple
alarms.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
EMERGENCY FIRE
MANAGEMENT
101-413
PM
ROGRAMISSION
To assist key officials and emergency services in carrying out their duties and responsibilities under
emergency conditions.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $4,144$9,188$8,460 $ 0
Commodities 2361101,450 1,450
Contractual Services 8,9679,42311,510 11,510
Total $13,347$18,721$21,420 $12,960
Percent Change -4.3%40.3%14.4% -39.5%
Staff Hours
No. of Employees (FTE) 000 0
BC
UDGETOMMENTS
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
DEPARTMENT:
PROGRAM: FIRE
EMERGENCY
MANAGEMENT
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
City plan updated YesYesYes Yes
Skywarn activations 637 4
Meetings/training sessions
645875 60
attended
EI
FFECTIVENESS NDICATORS
Hours spent updating City
423640 35
plan
Hours spent on all hazardous
10064150 75
planning
Number of grants 011 1
C
OMMENTS
We continue to upgrade the city’s emergency action plan and meet monthly with Ramsey
County emergency management staff to facilitate on-going training and planning.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
EMERGENCY MEDICAL FIRE
SERVICES
606-403, 101-412, 606-412
PM
ROGRAMISSION
To provide Emergency Medical Services, including emergency medical treatment and transport;
sponsor and participate in public education and community awareness efforts to promote first aid skills,
healthy living, and accident reduction.
2008 2009 2010 2011
I
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $1,256,251$1,237,312$1,595,670 $1,613,360
Commodities 123,364126,088163,750 138,750
Contractual Services 204,388279,488325,500 377,080
Depreciation 57,05355,00659,250 59,250
Other Charges 55,714032,450 7,900
Total $1,696,770$1,697,894$2,176,620 $2,196,340
Percent Change 8.7%0.1%28.2% 0.9%
StaffHours
No. of Employees (FTE) 10.2410.2410.50 11.5
BC
UDGETOMMENTS
The increase in contractual services is from adding a charge for I.T. services and increased dispatching
costs.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
EMERGENCY MEDICAL FIRE
SERVICES
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Total EMS calls 3,2463,2663,385 3,400
Total ALS transports
2,5312,3692,475 2,600
(Advanced Life Support)
Total BLS transports
92181175 190
(Basic Life Support)
Total number of ambulances
666 6
in service
Total billable no transport
calls
535355 55
Average time spent per EMS
48 min.52 min.50 min. 48 min.
Call
EI
FFECTIVE NDICATORS
Avg. EMS response time 5.3 min.6.6 min.5.5 min. 5.5 min.
C
OMMENTS
We had a decrease in BLS transports of 68 from 2008 to 2009. This decrease is due in part to providing
services to patients at the scene and not transporting to a hospital.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
FIRE PREVENTION
DEPARTMENT:
FIRE
101-405
PM
ROGRAMISSION
To provide preservation of life and property to the citizens by way of fire prevention, education and code
enforcement.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $69,316$68,622$61,190 $67,390
Commodities 6,4222,5768,400 6,900
Contractual Services 3,2532,5186,740 6,240
Total $78,991$73,716$76,330 $80,530
Percent Change 4.2%-6.7%3.5% 5.5%
Staff Hours
No. of Employees (FTE) .50.60.50 .50
BC
UDGETOMMENTS
The increase in personnel services is due to pay increases and an increase in the cost of benefits.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
FIRE PREVENTION FIRE
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Safety inspections 415500450 500
Life safety complaints
322730 30
investigated
Community education events 162220 20
EI
FFECTIVENESS NDICATORS
Number of reinspections 574355 40
Number of second
232225 25
reinspections
Participants in fire prevention
9171,077900 1,000
training
C:
OMMENTS
In 2009, the fire marshal, along with the full-time firefighters, completed 500 life safety inspections of
apartment buildings, nursing homes and businesses. These life safety inspections focus on fire code
violations and fire hazards. The inspections include recommendations for compliance.
Staff held 22 community education events and delivered our message of fire prevention to over 1,000
attendees.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
FIRE SUPPRESSION
DEPARTMENT:
FIRE
101-404
PM
ROGRAMISSION
To provide the highest level of fire suppression services to our customers in a timely and professional
manner.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $745,714$795,993$971,140 $1,030,970
Commodities 200,77269,95092,330 87,330
Contractual Services 225,278209,009279,860 254,030
Capital Outlay 72,79330,23570,000 23,100
Total $1,244,557$1,105,187$1,413,330 $1,395,430
Percent Change 3.9%-11.2%27.9% -1.3%
Staff Hours
No. of Employees (FTE) 4.494.865.20 6.00
BC
UDGETOMMENTS
A large decrease came in the area of capital outlay by postponing purchases of vehicles and
equipment.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
FIRE SUPPRESSION FIRE
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Population served:
M
36,71737,75538,778 38,970
APLEWOOD
L
700700700 700
ANDFALL
Total fire calls 676673690 675
Total EMS calls 3,2463,1633,440 3,325
EI
FFECTIVENESS NDICATORS
Percentage of response time
24.1%16%30% 30%
of less than four minutes
Percentage of response time
53%42%55% 75%
of less than six minutes
Average number of
5.04.05.0 8.0
firefighters per call
C
OMMENTS
Our response time for both four minutes or less and six minutes or less have increased due to
the amount of calls that are coming in back-to-back.
INFORMATION TECHNOLOGY
DEPARTMENT
BUDGET 2011
Total By ProgramTotal By Program
Information Information
Technology Technology
ServicesServices
100.0%100.0%
TTotal By Classificationotal ByClassification
Personnel
Commodities
Services
14%
38%
Contractual
Services
Other Charges
Capital Outlay
<1%37%
and Depreciation
8%
CITY OF MAPLEWOOD, MINNESOTA
INFORMATION TECHNOLOGY DEPARTMENT
EXPENDITURE SUMMARY
2010PERCENT
20082009ORIGINAL2011OVER(UNDER)
Total By ProgramACTUALACTUALBUDGETBUDGET2010 BUDGET
Information Technology Services$715,102$720,532$742,210$737,630-0.6%
Phone Support Services5,975000 N/A
Totals721,077720,532742,210737,630-0.6%
Total By Classification
Personnel Services272,200284,050279,910309,57010.6%
Commodities74,97589,602105,22096,120-8.6%
Contractual Services220,535262,833256,780271,2205.6%
Capital Outlay and Depreciation143,70583,66299,58060,000-39.7%
Other Charges9,6623857207200.0%
Totals$721,077$720,532$742,210$737,630-0.6%
Total By Fund
Information Technology Fund$721,077$720,532$742,210$737,630-0.6%
Number of Employees (FTE)3.103.753.003.000.0%
0.80.8
0.6
Expenditures 0.4
0.2
0.0
2010 ORIGINAL 2011 ORIGINAL
2008 ACTUAL
2009 ACTUAL
BUDGETBUDGET
4.00
3.50
3.00
2.50
Employees
2.00
1.50
1.00
0.50
0.00
2010 ORIGINAL
2011 ORIGINAL
2009 ACTUAL
2008 ACTUAL
BUDGET
BUDGET
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$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
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CITY OF MAPLEWOOD
INFORMATION TECHNOLOGY DEPARTMENT
MISSION STATEMENT
To provide the most effective information technology services and support
possible to the City of Maplewood staff and citizens.
2011 OBJECTIVES
1. Increase documentation of IT systems
2. Increase documentation of IT policies & procedures
3. Improve helpdesk responsiveness
4. Improve support of City applications
5. Continue to work with Building Maintenance to improve security at City
buildings
6. Begin process of rewiring at City Hall
7. Continue to work with staff in taking full advantage of our document
management system
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
INFORMATION
DEPARTMENT:
INFORMATION
TECHNOLOGY SERVICES
TECHNOLOGY
703-118
PM
ROGRAMISSION
To provide and support internal information systems and create external interfaces that facilitates access
to city information.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $266,240$284,050$279,910 $309,570
Commodities 74,97589,602105,220 96,120
Contractual Services 220,520262,833256,780 271,220
Depreciation 143,70583,66299,580 60,000
Other9,662385720720
Sub-Total $715,102$720,532$742,210 $737,630
Percent Change 7.9%0.8%3.0% -0.6%
Less charges to other depts. (746,060)(652,019)(593,670) (593,680)
Net Total ($30,958)$68,513$148,540 $143,950
StaffHours
No. of Employees (FTE) 3.003.003.00 3.00
BC
UDGETOMMENTS
Due to the lack of high dollar expenditures over the past 5 years, we’ve seen a large decrease in
depreciation and this has allowed us to absorb the costs of obtaining additional helpdesk services.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
INFORMATION TECHNOLOGY INFORMATION
SERVICESTECHNOLOGY
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Number of devices maintained 474522540 540
Number of workstations
207210215 215
maintained
Number of help desk requests* 1,8161,8342,100 2,200
Number of computers replaced 281925 25
EI
FFECTIVENESS NDICATORS
Percent of help desk service
55%56%60% 65%
calls resolved within 24 hrs
**
Percent of internal customers
rating services as good or 89%89%90% 92%
excellent
Number of web page hits by
1,801,500725,973119,174 130,000
external users
EM
FFICIENCYEASURES
IT wage and benefit
$1,286$1,352$1,302 $1,440
expenditures per workstation
C
OMMENTS
Estimates for Outputs/Workload in 2011 stay consistent with 2010 with a small rise in help desk requests
as employees continue to see an increase in their use of technology in their daily work.
Website reporting continues to change. In late 2009 we saw a large drop off that staff is working with the
vendor on explaining. I believe that they are simply reporting a more true representation of actual visitors
looking at our pages in which case it will give us a better idea of the amount of people we’re actually
reaching. 2011 estimates are based on 2010 actual numbers.
* Total calls (service calls plus project calls)
** Service calls are those having a chance of being resolved within 24 hours. Other requests fall into the
projects category, where because of job type, problems, parts, etc., cannot be resolved within 24 hours.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
PHONE SUPPORT
DEPARTMENT:
INFORMATION
SERVICES
TECHNOLOGY
703-121
PM
ROGRAMISSION
To provide and support the citywide telecommunication system.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $5,960$ 0$ 0 $ 0
Contractual Services 1500 0
Total $5,975$ 0$ 0 $ 0
Percent Change -33.8%N/AN/A N/A
Staff Hours
No. of Employees (FTE) .1000 0
BC
UDGETOMMENTS
The costs for phone support services continue to be funded from the Information Technology Services
Program in 2011.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
PHONE SUPPORT INFORMATION
SERVICESTECHNOLOGY
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Number of devices maintained 427425 425
Number of help desk calls * 110120 120
EI
FFECTIVENESS NDICATORS
Percent of help desk service
46%55% 55%
calls resolved within 24 hrs
**
EM
FFICIENCYEASURES
Total operating and
maintenance expenditures per $23N/A N/A
device.
BC
udgetomments
As the phone system ages we expect an increase in service calls. 2009 has seen some server
hardware replacements which we believe will continue in 2010.
* Total calls (service calls plus project calls)
** Service calls are those having a chance of being resolved within 24 hours. Other requests fall into
the projects category, where because of job type, problem, parts, etc., cannot be resolved within
24 hours.
LEGISLATIVE DEPARTMENT
BUDGET 2011
Total By ProgramTotal By Program
City CouncilCity Council
84%84%
Charitable Charitable
Commmunity Commmunity
Police Civil Police Civil
GamblingGambling
Outreach Outreach
Service Service
14%14%
CommitteeCommittee
CommissionCommission
<1%<1%
Parks & Parks &
1%1%
PlanningPlanningRecreation Recreation
CommissionCommission
CommissionCommission
<1%<1%
1%1%
Total By Classification
Contractual
Services
63%
Commodities
4%
Other Charges
Personnel
<1%
Services
33%
CITY OF MAPLEWOOD, MINNESOT
A
LEGISLATIVE DEPARTMENT
EXPENDITURE SUMMARY
2010PERCENT
200820092011
ORIGINALOVER(UNDER)
Total By ProgramACTUALACTUALBUDGETBUDGET2010 BUDGET
Charitable Gambling$39,895$44,756$25,120$25,1200.0%
City Council150,366139,291159,060155,270-2.4%
Commmunity Outreach Committee793203200.0%
Parks & Recreation Commission11310180-41.9%
Planning Commission1,0499641,1101,070-3.6%
Police Civil Service Commission2,5102,7642,1802,1800.0%
Totals193,828187,785188,100184,140-2.1%
Total By Classification
Personnel Services62,46966,00459,86059,8600.0%
Commodities6,8306,6118,3008,000-3.6%
Contractual Services124,310108,825119,820116,160-3.1%
Capital Outlay and Depreciation06,20400 N/A
Other Charges2191411201200.0%
Totals193,828187,785188,100184,140-2.1%
Total By Fund
Charitable Gambling Tax Fund39,89544,75625,12025,1200.0%
General Fund153,933143,029162,980159,020-2.4%
Totals$193,828$187,785$188,100$184,140-2.1%
Number of Employees (FTE)0.000.000.000.000.00
0.2
Expenditures
0.1
2009 ACTUAL
2008 ACTUAL2010 ORIGINAL
2011 ORIGINAL
BUDGET
BUDGET
5.00
4.00
3.00
Employees
2.00
1.00
0.00
2008 ACTUAL2009 ACTUAL2010 ORIGINAL 2011 ORIGINAL
BUDGETBUDGET
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
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$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
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CITY OF MAPLEWOOD
LEGISLATIVE
MISSION STATEMENT
To provide for the establishment of policies and adoption of local laws for the
public health, safety and welfare of the people of the City of Maplewood.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
CHARITABLE GAMBLING
DEPARTMENT:
LEGISLATIVE
205-000
PM
ROGRAMISSION
The Charitable Gambling Fund accounts for expenditures of the City gambling tax. The tax is ten
percent of the net receipts of a licensed organization for lawful gambling. The City Council allocates the
funds to agencies and departments that provide City-related services.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Contractual Services $39,676$38,411$25,000 $25,000
CapitalOutlay 06,2040 0
OtherCharges 219141120 120
Total $39,895$44,756$25,120 $25,120
Percent Change 11.1%12.2%-43.9% 0.0%
Staff Hours
No. of Employees (FTE) 000 0
BC
UDGETOMMENTS
The requests approved by the City Council for 2010 are as follows:
$1,300American Red Cross
1,000Ashland Productions
550 City of Maplewood Scholarship Fund
1,050 Dispute Resolution Center
2,200 Friends of the Nature Center
480 Heritage Theatre Company
3,040 Maplewood Historical Society
3,450 Maplewood Community Center
700 Maplewood Firefighters Flower Fund
3,580 Maplewood Police Explorers
3,650 Maplewood Police Reserves
820 Poj Koob Yawm Ntxwy(PKYN)
2,280 Ramsey County Fair
500 St. Paul Composite Squadron Civilian Air Patrol
200 Walker at Hazel Ridge
$24,800 Total
ESTIMATED RESERVES: $200
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
CHARITABLE GAMBLING LEGISLATIVE
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Requests considered 916
Requests awarded 815
C
OMMENTS
The number of requests received and awarded has been fairly constant, but proceeds from the
Charitable Gambling tax have receded in recent years.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
CITY COUNCIL
DEPARTMENT:
LEGISLATIVE
101-101
PM
ROGRAMISSION
To establish policy, adopt laws and appoint members of advisory commissions.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $62,469$66,004$59,860 $59,860
Commodities 6,3515,6547,300 7,100
Contractual Services 81,54667,63391,900 88,310
Total $150,366$139,291$159,060 $155,270
Percent Change 9.5%-7.4%14.2% -2.4%
StaffHours
No. of Employees (FTE) 000 0
BC
UDGETOMMENTS
The 2011 Budget includes no wage increase for Council members.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
CITY COUNCIL LEGISLATIVE
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Number of City Council
3230
meetings
Number of Council/Manager
2420
Workshops
Agenda items 742600
C
OMMENTS
The above items are a small part of the workload for the City Council.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
COMMUNITY OUTREACH
DEPARTMENT:
LEGISLATIVE
COMMITTEE
101-104
PM
ROGRAMISSION
To work with the local business community welcoming new and relocated residents to the city providing
information on services and opportunities within the community.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Commodities$ 0$ 0$300 $300
Contractual Services 7920 20
Total $ 7$ 9$ 320 $ 320
Percent Change 0.0%28.6%3455.6% 0.0%
StaffHours
No. of Employees (FTE) 000 0
BC
UDGETOMMENTS
The Maplewood Community Outreach Committee is not active yet.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
DEPARTMENT:
PROGRAM: LEGISLATIVE
COMMUNITY OUTREACH
COMMITTEE
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Contests sponsored 002
Community awareness
002
events sponsored
Bias crime complaints 000
Businesses and
0050
Organizations Participating
Percentage of new residents
0%0%90% %
contacted by the committee
EI
FFECTIVENESS NDICATORS
Number of people attending
N/AN/A200
community events
Percentage of Businesses
and Organizations 0%0%50% %
Participating
Percentage of New
Residents Contacted by the 0%0%50% %
Committee
C
OMMENTS
Community Outreach to start in 2010.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
PARKS & RECREATION
DEPARTMENT:
LEGISLATIVE
COMMISSION
101-106
PM
ROGRAMISSION
To serve as the liaison to the City Council between city residents and staff on all matters pertaining to
parks, recreation and trails.
2008200920102011
I
NPUTS
ActualBudgetBudgetBudget
Direct Expenditures
Commodities$ 0$ 0$100 $ 0
Contractual Services 11210 180
Total $ 1$ 1$ 310 $ 180
Percent Change 0.0%0.0%30900.0% -41.9%
Staff Hours
No. of Employees (FTE) 000 0
BC
UDGETOMMENTS
The Parks and Recreation Commission budget includes incidental costs for travel and training (two
commissioners to attend the State Conference), related workshops and meals for parks tours.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
DEPARTMENT:
PROGRAM: LEGISLATIVE
PARKS & RECREATION
COMMISSION
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Number of public meetings 141422 22
Commission items requiring
242420 20
formal action
EI
FFECTIVENESS NDICATORS
Number of meetings involving
the public; i.e., park planning
8812 12
process, community issues,
etc.
Percentage of
recommendations adopted by 98%98%95% 95%
the city council
EM
FFICIENCYEASURES
Average number of days
between recommendation
141428 28
from the commission to city
council action on the item
C
OMMENTS
The Parks and Recreation Commission is a nine-member, volunteer resident advisory board to the City
Council on all matters relating to parks, recreation, trail, open space and park development issues. The
commission meets the third Wednesday monthly but has experienced increased meetings due to public
hearings for recent park development.
Community Development and Parks staff serve as the liaison between the Parks and Recreation
Commission and City Council.
The commission does an excellent job in resolving public issues based on extensive surveying and
coordinating the public input process to ensure community “buy-in” prior to submittal to the City Council.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
PLANNING COMMISSION LEGISLATIVE
101-107
PM
ROGRAMISSION
To advise the City Council on zoning and land use requests and to periodically review and revise the
city’s comprehensive land use plan.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Commodities $479$957$600 $600
ContractualServices 5707510 470
Total $1,049$ 964$1,110 $1,070
Percent Change -22.8%-8.1%15.1% -3.6%
Staff Hours
No. of Employees (FTE) 000 0
BC
UDGETOMMENTS
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
PLANNING COMMISSION LEGISLATIVE
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Number of applications
6050 50
reviewed
EI
FFECTIVENESS NDICATORS
Number of public meetings
2322 22
held
C
OMMENTS
Number of development applications reviewed by the Planning Commission at public meetings.
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
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$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
CITY OF MAPLEWOOD
POLICE CIVIL SERVICE COMMISSION
MISSION STATEMENT
The Maplewood Police Civil Service Commission will help to ensure a fair and
objective hiring process for sworn law enforcement positions and will investigate
any grievances brought before it and render an impartial decision.
2011 OBJECTIVES RELATED TO CITY’S STRATEGIC PLANS
1. Maintain a sworn police officer list.
2. Create a promotional list if needed.
3. Respond to any complaints and requests for hearings under the jurisdiction of
the Commission.
S\FINANCE\WORD\MISC\11LEG-PCSCOBJ.doc
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
POLICE CIVIL SERVICE
DEPARTMENT:
LEGISLATIVE
COMMISSION
101-105
PM
ROGRAMISSION
To help ensure a fair and objective hiring process for sworn law enforcement positions and to
investigate any grievances or discipline submitted to the Commission and render an impartial decision.
2008200920102011
I
NPUTS
ActualBudgetBudgetBudget
Direct Expenditures
Contractual Services $2,510$2,764$2,180 $2,180
Total $2,510$2,764$2,180 $2,180
Percent Change 88.9%10.1%-21.1% 0.0%
Staff Hours
No. of Employees (FTE) 000 0
BC
UDGETOMMENTS
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
DEPARTMENT:
PROGRAM: LEGISLATIVE
POLICE CIVIL SERVICE
COMMISSION
2008200920102011
ActualEstimateEstimateEstimate
O/W
UTPUTSORKLOAD
Number of lists created -
10
external
Number of lists created -
30
internal
EI
FFECTIVENESS NDICATORS
Average number of working
days between approval to
3535
post position and adoption of
promotional list
Average number of working
days between approval to
7575
post position and adoption of
external eligibility list
C
OMMENTS
The External and Internal Posting and Eligibility List has very little change from year to year on the
average number of working days to adoption of a list. There are some years where there is no need to
create an external eligibility list and other years where there is no need to create an internal eligibility
list. On the other hand, sometimes there is a need to create 2-3 lists, depending on new police
positions, retirements and resignations. If there is a high ranking vacancy, lists are needed of all job
titles below it due to probable promotions.
POLICE DEPARTMENT
BUDGET 2011
Total By ProgramTotal By Program
Police ServicesPolice Services
74%74%
InvestigationsInvestigations
14%14%
Animal ControlAnimal Control
<1%<1%
AdministrationAdministration
11%11%
TotalByClassification
Personnel
Services
85%
Commodities
Capital Outlay
4%
Contractual
and Depreciation
Services
<1%
11%
CITY OF MAPLEWOOD, MINNESOTA
POLICE DEPARTMENT
EXPENDITURE SUMMARY
2010PERCENT
200820092011ORIGINALOVER(UNDER)
Total By ProgramACTUALACTUALBUDGETBUDGET2010 BUDGET
Administration$973,992$843,136$830,040$892,7307.6%
Animal Control38,26541,92443,44043,4400.0%
Dispatching Services222,8405,44900 N/A
Investigations998,9371,038,9721,179,2101,085,910-7.9%
Police Services5,294,5435,425,8135,689,1105,794,7301.9%
Totals7,528,5777,355,2947,741,8007,816,8101.0%
Total By Classification
Personnel Services6,048,9196,039,6336,523,1806,529,7600.1%
Commodities485,531290,324328,470328,4700.0%
Contractual Services876,737883,549800,650854,5806.7%
Capital Outlay and Depreciation115,971141,55989,500104,00016.2%
Other Charges1,41922900 N/A
Totals7,528,5777,355,2947,741,8007,816,8101.0%
Total By Fund
Ambulance Service Fund27033900 N/A
Buffer Zone Protection Plan Grant6000 N/A
Enhanced 911 Service836000 N/A
General Fund7,507,0377,331,1827,715,8007,790,8101.0%
Justice Assistance Grant117000 N/A
Law Enforcement Block Grant1000 N/A
Police Services Fund20,31023,77326,00026,0000.0%
Totals$7,528,577$7,355,294$7,741,800$7,816,8101.0%
Number of Employees (FTE)61.2059.8059.9060.160.4%
8.0
6.0
Expenditures
4.0
2.0
0.0
2008 ACTUAL
2009 ACTUAL
2011 ORIGINAL
2010 ORIGINAL
BUDGET
BUDGET
80.00
60.00
Employees
40.00
20.00
0.00
2008 ACTUAL
2009 ACTUAL2010 ORIGINAL
2011 ORIGINAL
BUDGET
BUDGET
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
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CITY OF MAPLEWOOD
POLICE DEPARTMENT
MISSION STATEMENT
The Maplewood Police Department, in partnership with its citizens, will work to
solve problems relating to crime and the fear of crime, with an emphasis on
meeting community needs.
2011 OBJECTIVES
1. Increase non-enforcement public contact and interaction such as community
meetings and presentations.
2. Continued interaction by officers in schools.
3. Proactively address community public safety problems.
4. Initiate outreach to the City’s ethnic populations to improve lines of
communication.
5. Enhance the use of technology to improve the efficiency and quality of police
services.
6. Communicate better with the public via the internet, email, and web-based
programs and continue to explore utilizing technology for other means of
crime reporting.
7. Maintain a felony arrest rate of at least 30% of Part One offenses (i.e. murder,
rape, robbery, aggravated assault).
8. Deliver cost-effective police services below the national average per capita
cost.
9. Promote community policing, crime prevention and crime-free multi housing.
10. Encourage interaction with the retail community to proactively reduce retail
crime and business related criminal activity.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
ADMINISTRATION
DEPARTMENT:
POLICE
101-401
PM
ROGRAMISSION
To provide vision, management, and technical support for the Police Department, including fiscal and
program management, record and information services, project development, and interdepartmental
.
and interagency coordination
I 2008200920102011
NPUTS
ActualActualBudget Budget
DirectExpenditures
Personnel Services $575,214$534,534$585,580 $620,460
Commodities 97,16018,49028,480 20,480
Contractual Services 301,618290,112223,980 251,790
Total $973,992$843,136$838,040 $892,730
Percent Change 10.1%-13.4%-0.6% 6.5%
StaffHours
No. of Employees (FTE) 7.566 6.16
BC
UDGETOMMENTS
The increase in personnel services is due to pay increases, an increase in the cost of benefits and the
sharing of support services. An increase to fees for service was also added to cover the cost of
impounded vehicle storage. There have been no other increases to this program.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
ADMINISTRATION POLICE
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Hours of professional
418285 85
development training
Department expenditures $7.5 mil$7.3 mil$7.7 mil $7.8 mil
Number of FTE 716161 61
EI
FFECTIVENESS NDICATORS
Per capita cost for services $205$195$200 $201
Percent of evaluations
100100100 100
completed on time
C
OMMENTS
Continuing professional development by administrative staff assures our citizens that law enforcement
services are delivered with the highest degree of professionalism and in line with industry standards.
Note: Estimated population according to the Inspections, Planning and Building Operations
Department is as follows:
2008 – 36,717
2009 – 37,755
2010 – 38,778
2011 – 38,970
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
ANIMAL CONTROL
DEPARTMENT:
POLICE
101-407
PM
ROGRAMISSION
To provide animal control within the city and insure compliance with animal related ordinances.
I 2008200920102011
NPUTS
ActualActualBudget Budget
DirectExpenditures
Contractual Services $38,265$41,924$43,440 $43,440
Total $38,265$41,924$43,440 $43,440
Percent Change 11.2%9.6%3.6% 0.0%
StaffHours
No. of Employees (FTE) 000 0
BC
UDGETOMMENTS
There is no increase proposed to the Animal Control budget for 2011. No increase is projected for
boarding fees assuming numbers of animals remain constant.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
ANIMAL CONTROL POLICE
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Total licenses monitored 226729220 640
Total animal complaints 784584450 440
Number of contacts by animal
220179200 200
control officer
EI
FFECTIVENESS NDICATORS
Hours spent per 1,000
population on animal related 6.6 hours6.1 hours6.3 hours 6.3 hours
calls for service
C
OMMENTS
The total number of licensed animals fluctuates greatly every other year because the city has
gone to a two-year license cycle. The total number of animal complaints includes those
handled by patrol officers when the animal control officer is not on duty.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
DISPATCHING SERVICES
DEPARTMENT:
POLICE
101-406, 606-406
PM
ROGRAMISSION
To provide professional emergency communications assistance, assurance, and guidance to the public
and public safety personnel.
2008200920102011
I
NPUTS
ActualBudgetBudgetBudget
DirectExpenditures
Contractual Services $222,004$5,449$ 0 $ 0
Other83600 0
Total $222,840$5,449$ 0 $ 0
Percent Change -48.9%-97.6%-100.0% 0.0%
StaffHours
No. of Employees (FTE) 000 0
BC
UDGETOMMENTS
Dispatching services are now provided on a contractual basis by Ramsey County. Costs have been
allocated to the three programs (Police Services, Fire Suppression and EMS) that receive dispatching
services beginning in 2009.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
DISPATCHING SERVICES POLICE
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Total police & EMS calls
29,000N/AN/A N/A
dispatched
Total fire & EMS calls
3,900N/AN/A N/A
dispatched
Total phone calls handled *N/AN/A N/A
EI
FFECTIVENESS NDICATORS
Police & EMS calls per
*N/AN/A N/A
dispatcher
Fire calls per dispatcher *N/AN/A N/A
Total phone calls per
*N/AN/A N/A
dispatcher
Priority 1 receipt to dispatch 2.5 minN/AN/A N/A
C
OMMENTS
Dispatching services are now provided on a contractual basis by Ramsey County. Costs have been
allocated to the three programs (Police Services, Fire Suppression and EMS) that receive dispatching
services beginning in 2009.
* Indicates data not available.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
INVESTIGATIONS
DEPARTMENT:
POLICE
101-409
PM
ROGRAMISSION
To provide investigative services to the Police Department and community and provide follow-up work
to prepare cases for criminal charging.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
DirectExpenditures
Personnel Services $957,612$991,623$1,133,330 $1,040,030
Commodities 16,33911,64416,410 16,410
Contractual Services 24,98635,70529,470 29,470
Total $998,937$1,038,972$1,179,210 $1,085,910
Percent Change 8.5%4.0%13.5% -7.9%
StaffHours
No. of Employees (FTE) 6.89.68.8 8.8
BC
UDGETOMMENTS
An Officer assigned to the Ramsey County Violent Crimes Enforcement Team is included in this
program. This program shows decreases due to the loss of a Metro Gang Strike Force Officer and a
cut in the overtime budget.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
INVESTIGATIONS POLICE
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Felony cases charged 131130154 138
Gross misdemeanor cases
285294300 293
charged
EI
FFECTIVENESS NDICATORS
Total cases assigned to
391833833070 3226
investigators
Total cases cleared 370232963200 3250
Juveniles sent to Diversion
295271244 270
Program
C
OMMENTS
Total number of felony cases (crimes punishable by more than one year in prison) and gross
misdemeanors (crimes punishable by not more than one year in jail and/or a fine of $3,000 or less)
have fluctuated possibly to overall crime reductions in 2009. The total number of cases assigned to
investigators has decreased which is also possibly related to the reduction in reported crime.
The department’s new records management system allows case loads for individual investigators to be
closely tracked. First time juvenile offenders can be sent to a contractual diversion program for certain
first-time offenses. This keeps petty offenders out of the court system for minor offenses, thus reducing
the caseload on the juvenile courts. The total number of juveniles sent to diversion decreased 8.1% in
2009.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
POLICE SERVICES
DEPARTMENT:
POLICE
101-402, 208-402
PM
ROGRAMISSION
To provide public safety, investigative, and enforcement activities including neighborhood policing and
public service programs.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
DirectExpenditures
Personnel Services $4,516,093$4,513,476$4,804,270 $4,869,270
Commodities 372,032260,190291,580 291,580
Contractual Services 289,864510,359503,760 529,880
Capital Outlay 115,971141,55989,500 104,000
Other Charges 5832290 0
Total $5,294,543$5,425,813$5,689,110 $5,794,730
Percent Change 4.1%2.5%4.9% 1.9%
No. of Employees (FTE) 45.443.244.1 45.2
BC
UDGETOMMENTS
Personnel costs have increased slightly due to negotiated step and benefit increases for employees.
Capital outlay consists of purchasing four new squad cars in 2011. The cost of dispatching services
was shifted to this program in 2009 and the police departments share of this cost will increase 16.1% in
2011 per the contract with Ramsey County
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
POLICE SERVICES POLICE
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Arrests for Part I & II crimes 237423172419 2370
DUI arrests per 1,000
9.06.97.0 7.6
population
Total arrests for Part I crimes
19.019.819.0 19.2
per sworn FTE
EI
FFECTIVENESS NDICATORS
Part I offenses per 1,000
69.467.368.4 68.3
population
Arrests for Part I crimes per
28.319.820.5 22.8
1000 population
Response time to Priority I
6.1 min6.2 min6.2 min 6.2 min
calls from dispatch to arrival
Satisfaction with police
services from City-wide
74.3%73.5%90.0% 75.0%
survey(Above average and
Excellent)
C
OMMENTS
Total arrests for Part I (murder, rape, robbery, assault, larceny, burglary, motor vehicle theft and arson)
and Part II crime decreased 2.4%. DUI arrests decreased slightly in 2009. Road construction in and
around Maplewood in 2010 and 2011 may also delay response times. The department reestablished
random quality assurance checks in 2006.
PUBLIC WORKS DEPARTMENT
BUDGET 2011
Total By ProgramTotal By Program
Sanitary Sewer Sanitary Sewer
Operations, 40%Operations, 40%
Snow and Ice Snow and Ice
Control, 4%Control, 4%
Park Park
Storm Sewer Storm Sewer
Maintenance, 9%Maintenance, 9%
Maintenance, Maintenance,
13%13%
Street Lights & Street Lights &
Signals, 2%Signals, 2%
FleetFleet
Management, 7%Management, 7%
StreetStreet
Maintenance, 7%Maintenance, 7%
BuildingBuilding
OperationsOperations
EngineeringEngineering
5%5%
10%10%
Street Sweeping, Street Sweeping,
Administration, Administration,
2%2%
2%2%
Total By Classification
Contractual
Services
44%
Commodities
Capital Outlay
6%
and Depreciation
10%
Other Charges
4%
Personnel
Services
36%
CITY OF MAPLEWOOD, MINNESOTA
PUBLIC WORKS DEPARTMENT
EXPENDITURE SUMMARY
2010PERCENT
200820092011ORIGINALOVER(UNDER)
Total By ProgramACTUALACTUALBUDGETBUDGET2010 BUDGET
Administration$488,561$297,614$279,280$249,620-10.6%
Building Operations507,321514,924547,000540,950-1.1%
Engineering806,030942,7661,004,180933,480-7.0%
Fleet Management901,312782,085758,300758,3000.0%
Park Maintenance965,874911,742972,190922,420-5.1%
Sanitary Sewer Operations3,903,8754,020,8554,065,5404,238,3704.3%
Snow and Ice Control313,991302,271338,110369,8809.4%
Storm Sewer Maintenance1,125,3151,176,3491,106,4001,352,15022.2%
Street Lights & Signals180,983184,785203,740202,200-0.8%
Street Maintenance681,079702,104733,760785,6107.1%
Street Sweeping187,299181,684182,660195,0506.8%
Transit Operations32,94932,99800 N/A
Totals10,094,58910,050,17710,191,16010,548,0303.5%
Total By Classification
Personnel Services3,665,7443,641,5683,693,5403,802,7603.0%
Commodities516,315504,469623,120604,810-2.9%
Contractual Services4,500,2654,466,4524,612,3904,656,3101.0%
Capital Outlay and Depreciation928,6611,006,919852,0801,076,02026.3%
Other Charges483,604430,769410,030408,130-0.5%
Totals10,094,58910,050,17710,191,16010,548,0303.5%
Total By Fund
General Fund3,795,8053,704,4193,874,5203,801,960-1.9%
Sewer Fund3,903,8754,020,8554,065,5404,238,3704.3%
Environmental Utility Fund1,312,6141,358,0331,289,0601,547,20020.0%
Street Light Utility Fund180,983184,785203,740202,200-0.8%
FltMtFdFleet Management Fund901312901,312782,085758,300758,30078208575830075830000%0.0%
Totals$10,094,589$10,050,177$10,191,160$10,548,0303.5%
Number of Employees (FTE)45.2044.5542.7242.05-1.6%
12.0
10.0
8.0
6.0
Expenditures
4.0
2.0
0.0
2009 ACTUAL
2008 ACTUAL2011 ORIGINAL
2010 ORIGINAL
BUDGET
BUDGET
50
45
40
35
30
25
Employees
20
15
10
5
0
2010 ORIGINAL 2011 ORIGINAL
2009 ACTUAL
2008 ACTUAL
BUDGET
BUDGET
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CITY OF MAPLEWOOD
PUBLIC WORKS DEPARTMENT
MISSION STATEMENT
To maintain a strong infrastructure of parks, streets, storm sewer, public
buildings and sanitary sewer systems and provide engineering services for
infrastructure replacement and development review that provide protection of our
open space and natural environment.
2011 OBJECTIVES
1. Begin implementation of Phase One of the Gladstone Neighborhood
Redevelopment projects, including the Savanna Restoration.
2. Continue the expanded Street Reconstruction program to take advantage of
slow construction industry and reduce improvement costs.
3. Begin implementation of the non-degradation plan for the storm sewer
drainage system; including a major upgrade in construction site erosion
control enforcement.
4. Coordinate maintenance efforts of personnel in sewer, streets, storm sewer,
parks and building maintenance at current levels with maximum efficiency.
Included within this program is the implement a Sidewalk Management Plan.
5. Continue Infiltration/Inflow Reduction Program for sanitary sewer system.
6. Continued professional administration of the right-of-way ordinance, wetland
ordinance, tree ordinance and erosion control requirements.
7. Implementation of a major project to expand White Bear Avenue
between Radatz and County Road D, and Century, I-94 to Lake Drive.
8. Additional investment in our aging fleet to address increased work orders.
9. Investigate the feasibility of creating a Maplewood water utility to remove
reliance on the St. Paul Regional Water Services organization.
10. Prepare inventories and evaluations of our infrastructure, along with
replacement and maintenance plans, including a detailed coordination of our
park facilities as an analysis of park funding is developed.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
ADMINISTRATION
DEPARTMENT:
PUBLIC WORKS
101-501
PM
ROGRAMISSION
To provide accurate and timely administrative, clerical and financial support services for public works
programs and to handle service requests, complaints and inquiries from the public in a courteous &
helpful manner.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
DirectExpenditures
Personnel Services $310,716$192,195$142,720 $121,360
Commodities 16,2989,64612,170 12,170
Contractual Services 161,54795,773124,390 116,090
Total $488,561$297,614$279,280 $249,620
Percent Change 37.3%-39.1%-6.2% -10.6%
StaffHours
No. of Employees (FTE) 2.302.201.55 1.18
BC
UDGETOMMENTS
The decrease in personnel services is due to attrition and a transfer of .25 FTE to another program.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
ADMINISTRATION PUBLIC WORKS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Council agenda reports 156107125 130
Informational mailings 1178880 85
Active projects 565649 38
Neighborhood meetings 18141513
Web Page Updates 235183190200
Permits Issued 289136135120
E-mails to web site requiring
858380 80
follow-up
EI
FFECTIVENESS NDICATORS
Hits to PW Web Page 123,000156,080160,000 165,000
C
. It is anticipated that the number of active projects and permits issued will be lower than
OMMENTS
previous years due to the continued economic downturn.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
BUILDING OPERATIONS PUBLIC WORKS
101-115, 101-110, 101-117
PM
ROGRAMISSION
To provide a clean, well-maintained and comfortable environment for building users of the city hall,
public works building and park maintenance building.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $199,157$205,818$218,660 $234,260
Commodities 52,22373,772$58,050 $64,890
Contractual Services 255,941235,334240,290 $241,800
CapitalOutlay 0030,000 0
Total $507,321 $514,924 $547,000 $540,950
Percent Change 5.0%1.5%6.4% -1.1%
Staff Hours
No. of Employees (FTE) 3.303.923.12 3.125
BC
UDGETOMMENTS
The increase in personnel services is due to pay increases and an increase in the cost of benefits.
The increase in commodities is due to the increased usage of supplies, adding Glycol to the heating
system water closed loop to prevent freezing, and putting office furniture purchases into its own line
4290 for easier tracking.
The increase in contractual services is due to scheduling delayed maintenance/equipment projects from
2010 along with the delay of staffing for the additional facility technician and doing more work with
contractors assisting the existing staff.
The Capital Outlay projects for 2011 have been deferred to future years.
Note that 30% of the Chief Building Engineer wages comes out of the MCC Operations Budget and
10% out of the Recycling Budget. The Building Maintenance Worker also has 10% of his wages
coming out of the Recycling budget.
The 3.125 (FTE) are .60 Chief Building Engineer, 1 Facility Technician, .90 Building Maintenance
Worker, and .625 Part Time Building Maintenance Worker.
CITY OF MAPLEWOOD, MINNESOTA
2010 BUDGET
PROGRAM:DEPARTMENT:
BUILDING OPERATIONS PUBLIC WORKS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Number of work orders/tasks 1,1111,3201,132 1,251
Number of vendor calls 1,290247178 212
Service calls 532941 57
Number of janitorial tasks
71,40071,19670,860 67,214
complete
EI
FFECTIVENESS NDICATORS
Percent of customer ratings
91%92%92% 88%
that were good or excellent
Cost per sq. ft. vendor calls –
$4.25$4.25$4.25 $0.27
Mplwd Community Center
Cost per sq. ft vendor calls –
$5.28$5.28$5.28 $0.12
City Hall / Police
Cost per sq. ft. vendor calls –
Public Works / Parks & NANANA $0.09
Recreation
Cost per sq. ft. staff tasks –
$3.44$3.44$3.44 $1.50
Mpwd Community Center
Cost per sq. ft. staff tasks –
$2.20$2.20$2.20 $0.74
City Hall / Police
Cost per sq. ft. staff tasks -
Public Works / Parks & NANANA $0.29
Recreation
C:
OMMENTS
MCC:86,144..,CH/P:43,588..,PW:58,750..P&R:9,954..
SQ FT SQ FT SQ FTEC SQ FT
The number of work orders relates to the help desk requests by facility and verbal requests. Vendor
and service calls relate to outside contractors or service companies. This number should continue to
decrease as maintenance takes on tasks. Janitors, same as above. The effectiveness indicators for
2011 are being adjusted to reflect a more accurate number tied to square footage of the related
facilities. There is only 7 months of data in these numbers. IT has upgraded the “Help Desk” with a new
vendor that has more detail by category and more detailed tracking capabilities.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
ENGINEERING
DEPARTMENT:
PUBLIC WORKS
101-503
PM
ROGRAMISSION
Provide technical support and design services for a strong infrastructure of streets, storm sewer
management, sanitary sewer and water systems.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
DirectExpenditures
Personnel Services $747,446$875,826$947,580 $882,680
Commodities 10,5405,0125,290 5,290
Contractual Services 48,03061,92851,310 45,510
Capital Outlay 1400 0
Total $806,030$942,766$1,004,180 $933,480
Percent Change -0.1%17.0%6.5% -7.0%
StaffHours
No. of Employees (FTE) 9.139.139.90 8.45
BC
UDGETOMMENTS
The decrease in personnel services is due to transfers of 1.45 FTE to other programs.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
ENGINEERING PUBLIC WORKS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Revenue generated $1,140,819$1,295,597$1,361,000 $1,325,000
Improvements (engineered in-
$3.2 mil$4.8 mil$6.7 mil $6.0 mil
house only)
Improvements (in-house and
$12.3 mil$7.5 mil$17.7 mil $11.7 mil
consultants)
Billable Hours 14,42414,05915,300 12,900
Total staff hours available 24,15525,90426,940 19,760
EI
FFECTIVENESS NDICATORS
Staff utilization rate 60%54%57% 65%
Percent of improvement costs
26%64%38% 51%
engineered in-house
Engineering as a % of
Construction costs 26%26%26% 26%
(In-House Projects)
Engineering as a % of
construction costs 36%36%36% 36%
(Consultant Projects)
C
OMMENTS
The engineering program remains a revenue-producing program. The costs of this program are
exceeded by the revenue paid to the General Fund generated by the entire staff within this program. The
program continues to maintain a utilization rate in excess of 50% for the staff, which shows the program
is continuing a high staff assignment rate to projects. Engineering in 2011 is planning to perform in-
house engineering on the neighborhood street reconstruction projects, while focusing consultant efforts to
public improvements associated with Developer petitioned projects, such as Gladstone.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
FLEET MANAGEMENT
DEPARTMENT:
PUBLIC WORKS
702-509
PM
ROGRAMISSION
To maintain and repair the vehicles and equipment fleet so that other departments can perform their
public services.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
DirectExpenditures
Personnel Services $286,270$250,546$273,790 $289,320
Commodities 188,069155,113165,670 150,130
Contractual Services 113,752125,008122,360 122,370
Depreciation 233,915228,227196,020 196,020
Other Charges 79,30623,191460 460
Sub-Total $901,312$782,085$758,300 $758,300
Percent Change 23.4%-13.2%-3.0% 0.0%
Less charges to other depts. (785,093)(863,232)(863,230) (863,230)
Net Total $116,219($81,147)($104,930) ($104,930)
StaffHours
No. of Employees (FTE) 3.603.353.50 3.50
BC
UDGETOMMENTS
The total 2011 budget is essentially the same as the 2010 budget, except for an increase in Personnel
Services costs due to an increase in wages, benefits and a re-distribution of costs among programs.
Commodities are lower due to lower fuel costs.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
FLEET MANAGEMENT PUBLIC WORKS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Total vehicles in fleet 266263266 263
Hours on work orders 3,7143,4974,100 3,640
Total staff hours 5,4745,1585,600 5,200
Number of work orders 1,4561,6371,5751,640
Average age of equip/veh. 8.849.09.209.20
EI
FFECTIVENESS NDICATORS
Percent of chargeable time 68.0%68.0%73.0% 70.0%
Work orders / vehicle 5.476.226.19 6.23
C
OMMENTS
This program is showing that the average age of the fleet is increasing and the average work order per
vehicle is increasing at nearly the same rate.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
PARK MAINTENANCE
DEPARTMENT:
PUBLIC WORKS
101-602
PM
ROGRAMISSION
To preserve and maintain the parks, preserves and campus grounds in a safe, clean and attractive
condition for our city residents and visitors.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $566,551$526,537$512,440 $493,860
Commodities 82,45054,906124,240 93,040
Contractual Services 316,873330,299335,510 335,520
Total $965,874$911,742$972,190 $922,420
Percent Change 0.8%-5.6%6.6% -5.1%
StaffHours
No. of Employees (FTE) 7.57.06.0 6.0
BC
UDGETOMMENTS
The decrease in personnel services cost is due to attrition. Fewer funds are budgeted in Commodities
for asphalt since more asphalt was used in 2010 for trail and parking lot upgrades than is anticipated for
2011.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
PARK MAINTENANCE PUBLIC WORKS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Number of acres mowed 255250240 230
Number of times athletic
1,9501,9802,150 2,200
fields maintained
Number of work orders for
404540 50
removal of graffiti
EI
FFECTIVENESS NDICATORS
Percent of citizens rating the
appearance of parks and
85%85%85% 85%
recreation activities as good
or excellent
Percent of citizens rating the
safety of parks and recreation 75%75%75% 75%
facilities as good or excellent
C
OMMENTS
The major priority for park maintenance is to keep the parks well maintained. A conscious effort is being
made to reduce mowing acreage annually with the creation of more natural areas. The athletic field
markings have remained at a very steady, consistent level over the past four years. The numbers
remain the same, but the types of fields that are being maintained and marked is quite different. In prior
years, the maintenance and marking of baseball fields was a priority, as contrasted with soccer and
lacrosse fields in the last two and future years.
The park maintenance division has a standard policy to remove all graffiti within 24-hours of being
reported. This includes evenings and weekends, where we have seen increases in graffiti and
vandalism to parks. Safety in our parks is also becoming a very important focus of park maintenance.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
SANITARY SEWER PUBLIC WORKS
OPERATIONS
601-508
PM
ROGRAMISSION
To clean, repair and operate the wastewater infrastructure to minimize interruptions to customers.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
Direct Expenditures
Personnel Services $475,571$501,727$478,850 $498,920
Commodities 13,42528,41227,070 38,860
Contractual Services 2,749,4932,800,9002,919,450 2,972,480
Depreciation 339,746362,024310,100 400,000
Other Charges 325,640327,792330,070 328,110
Total $3,903,875$4,020,855$4,065,540 $4,238,370
Percent Change 2.1%3.0%1.1% 4.3%
StaffHours
No. of Employees (FTE) 6.306.656.05 5.84
BC
UDGETOMMENTS
Sewage treatment is 63% of the total annual budget for this program and can fluctuate due to wet
weather, resulting in high flow years and low flow years. Capital outlay includes sewer main
replacement for three local street reconstruction projects in 2011 ($1,102,000).
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
SANITARY SEWER PUBLIC WORKS
OPERATIONS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Feet of sewer cleaned 281,229385,522320,600 305,000
Hours of sewer cleaning 471623560530
Feet of sewer televised 42,16874,37375,00060,000
Sumps Inspected 0000
Total miles of sewer 154.5155155155
Sewage volume(MG) 1,6001,6001,6251,625
EI
FFECTIVENESS NDICATORS
Percent of system cleaned 34.5%47%39.3% 38%
Number of backup calls 423227 32
Number of obstructions 833 3
EM
FFICIENCYEASURES
Feet cleaned per hour 597618572.5 575
C
OMMENTS
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
SNOW AND ICE CONTROL
DEPARTMENT:
PUBLIC WORKS
101-514
PM
ROGRAMISSION
To provide safe winter driving conditions for the community through timely plowing and chemical
applications completed within 8 hours for a 4 inch snowfall; and plow all trails and sidewalks within 48
hours.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
DirectExpenditures
Personnel Services $174,165$157,329$168,630 $196,160
Commodities 55,02952,70077,420 81,650
Contractual Services 84,79792,24292,060 92,070
Total $313,991$302,271$338,110 $369,880
Percent Change 16.2%-3.7%11.9% 9.4%
StaffHours
No. of Employees (FTE) 2.102.101.90 2.20
BC
UDGETOMMENTS
The increase in personnel services is due to an increase of .30 FTE due to a shift in duties from other
programs.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
SNOW AND ICE CONTROL PUBLIC WORKS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Hours of plowing and sanding 1,8301,1711,400 1,400
Number of plowing events 221514 15
Hours of sanding only 368311360 365
Number of sanding events 191519 20
Lane miles maintained 270270270 270
Inches of snowfall 524754 54
EI
FFECTIVENESS NDICATORS
Dollars per lane-mile $1,163$1,120$1,252 $1,370
EM
FFICIENCYEASURES
Avg. hours to plow event 777 7
Employee hours per sand
202119 19
event
C
OMMENTS
This program remains very efficient. The department continues to cross-train employees within the
department to assist in snow plow operations.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
STORM SEWER PUBLIC WORKS
MAINTENANCE
604-512
PM
ROGRAMISSION
To protect the environment and public safety by providing an adequate storm water system and wetland
management program that addresses and enhances the treatment of storm water runoff.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
DirectExpenditures
Personnel Services $453,411$452,050$520,600 $593,590
Commodities 16,44531,16018,460 18,460
Contractual Services 231,692207,063181,980 190,640
Depreciation 354,986416,668315,960 480,000
Other Charges 68,78169,40869,400 69,460
Total $1,125,315$1,176,349$1,106,400 $1,352,150
Percent Change 11.3%4.5%-5.9% 22.2%
StaffHours
No. of Employees (FTE) 5.555.255.40 5.90
BC
UDGETOMMENTS
The increase in personnel services is due to an increase of .50 FTE due to a shift in duties from other
programs.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
STORM SEWER PUBLIC WORKS
MAINTENANCE
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Total water bodies 206206208208
Water bodies inspected 00104104
Total outfalls 405405405405
Outfalls inspected00100100
Employee hours of inspection 0184114120
Total Sump Structures NA116143145
Sump Structures Inspected NA116143145
Sump Structures Cleaned NA976060
Tons of Sediment RemovedNA44.253535
EI
FFECTIVENESS NDICATORS
Percent of devices
0.0%100%100% 100%
maintained
EM
FFICIENCYEASURES
Number of hours/water body 002.0 2.0
C
OMMENTS
This program was new in 2004 and shows the growth of information, inspection and the dedication of
personnel to the storm sewer program responsibilities. This is a major growth program as the
requirements of the National Pollutant Discharge Elimination System (NPDES) Permit require additional
inspections and maintenance activities to meet the storm water goals of the region. The hours worked
in this program for inspection were dedicated to a complete inspection and inventory of all sump and
weir structures. The sump structures will become part of the performance indicators, with a goal of 25%
of water bodies inspected along with 100% of sumps cleaned each year.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
STREET LIGHTS AND PUBLIC WORKS
SIGNALS
607-506
PM
ROGRAMISSION
To maintain and operate street lights and traffic signals.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
DirectExpenditures
Contractual Services $171,106$174,407$193,640 $192,100
Other Services 9,87710,37810,100 10,100
Total $180,983$184,785$203,740 $202,200
9.1%2.1%10.3%-0.8%
StaffHours
No. of Employees (FTE) 000 0
BC
UDGETOMMENTS
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
STREET LIGHTS AND PUBLIC WORKS
SIGNALS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Number of street lights 1,0681,0681,070 1,075
Number of traffic signals 494951 52
EI
FFECTIVENESS NDICATORS
Average cost per street light $169$173$190 $188
C
OMMENTS
Costs were reduced in 2005 by going to a maintenance agreement program with Xcel and a joint
maintenance agreement with the City of St. Paul. The increases in 2009 and 2010 are reflective of the
increased energy cost for these systems. In the future, money could possibly be saved with LED
installation.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
STREET MAINTENANCE
DEPARTMENT:
PUBLIC WORKS
101-502
PM
ROGRAMISSION
To keep the city streets in a safe and good condition through timely maintenance.
I 2008200920102011
NPUTS
ActualActualBudgetBudget
DirectExpenditures
Personnel Services $357,650$383,060$343,910 $394,360
Commodities 80,04492,390130,140 135,710
Contractual Services 243,385226,654259,710 255,540
Total $681,079$702,104$733,760 $785,610
Percent Change -8.0%3.1%4.5% 7.1%
StaffHours
No. of Employees (FTE) 4.854.854.25 4.70
BC
UDGETOMMENTS
The increase in personnel services is due to an increase of .45 FTE maintenance worker due to a shift
in duties from other programs.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
STREET MAINTENANCE PUBLIC WORKS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Total lane miles of streets 270270270 270
Lane miles assessed 4111593 90
Lane miles above 70 PCI * 155168171 176
Lane miles seal coated 000 0
Tonnage of repair material 543669550 550
EI
FFECTIVENESS NDICATORS
Percent in good condition 57%62%63% 65%
Percent seal coated 0%0%0% 0%
Percent of system assessed 15%43%34% 33%
C
OMMENTS
The investment in the City’s road reconstruction program is shown in the mileage of streets expected
to be above the good rating of 70 PCI. The goal of the department is to get at least 75% of our
streets into a category of good within the next 5 years. Benefits are already evident in the reduction
of the amount of repair material needed on the City’s roadways due to the aggressive reconstruction
of the worst streets in the city in recent years. This program is a long term investment in the
infrastructure of the City of Maplewood.
* PCI:
Pavement Condition Index; (range 0 – 100) (70=acceptable; 100=new road)
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
STREET SWEEPING
DEPARTMENT:
PUBLIC WORKS
604-513
PM
ROGRAMISSION
To provide clean streets and protect the environment through timely street sweeping with a goal of
sweeping each street three times per year.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
DirectExpenditures
Personnel Services $94,807$96,480$86,360 $98,250
Commodities 1,7921,3584,610 4,610
Contractual Services 90,70083,84691,690 92,190
Total $187,299$181,684$182,660 $195,050
Percent Change 6.4%-3.0%0.5% 6.8%
StaffHours
No. of Employees (FTE) 1.151.151.05 1.15
BC
UDGETOMMENTS
The increase in personnel services is due to an increase of .10 FTE maintenance worker due to a shift
in duties from other programs.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:DEPARTMENT:
STREET SWEEPING PUBLIC WORKS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Lane miles swept 1,3501,3501,350 1,350
Total lane miles 270270270 270
Employee hours sweeping 2,0411,8651,8501,850
Tonnage collected 2,7732,2192,2002,200
EI
FFECTIVENESS NDICATORS
Times swept per year 555 5
st
1 sweep completion date 4/294/164/15 4/15
EM
FFICIENCYEASURES
Cost per lane mile swept $139$135$135 $144
Cost per capita $5.10$4.81$4.71 $5.01
C
OMMENTS
This program is maintaining a steady pace of implementation. The indicators show that the average
date of completion of the first sweep is within the first 15 days of April which is a good timeframe. The
department is maintaining the employee hours dedicated to this program and has been able to provide
every street with at least 3 sweepings per year, with goal of 5 times per year. The decrease in cost per
lane mile swept is due to elimination of flushing of the streets which is no longer a recommended Best
Management Practice.
Note: Cost per capita is based on estimated population provided by the Inspections, Planning and
Building Operations Department as follows:
2004 – 35,892
2005 – 36,279
2006 – 36,397
2007 – 36,663
2008 – 36,717
2009 – 37,755
2010 – 38,778
2011 – 38,970
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM:
TRANSIT OPERATIONS
DEPARTMENT:
PUBLIC WORKS
101-515
PM
ROGRAMISSION
To provide safe, reliable and affordable public transportation for everyone in Maplewood, North St. Paul
and Oakdale.
2008200920102011
I
NPUTS
ActualActualBudgetBudget
DirectExpenditures
Contractual Services $32,949 $32,998 $ 0 $ 0
Total $32,949$32,998$ 0 $ 0
Percent Change 4.9% 0.1%-100.0% 0.0%
StaffHours
No. of Employees (FTE) 000 0
BC
UDGETOMMENTS
The Northeast Suburban Transit Dial-A-Ride program will be funded entirely by the Metropolitan
Council in the future. No funding will be required by Maplewood.
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: DEPARTMENT:
TRANSIT OPERATIONS PUBLIC WORKS
2008200920102011
ActualActualEstimateEstimate
O/W
UTPUTSORKLOAD
Ridership115,920114,320n/a n/a
Buses44n/an/a
EM
FFICIENCYEASURES
Subsidy per passenger $4.45$4.45n/a n/a
C
OMMENTS
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CITY OF MAPLEWOOD, MINNESOTA
GENERAL FUND (101)
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
20082009201020102011
ACTUALACTUALBUDGETRE-EST.BUDGET
Revenues:
Taxes - current property$10,627,520$11,069,531$11,998,340$11,671,280$12,109,850
Taxes - other233,239328,212248,000283,650283,650
Special assessments35,11241,56032,60037,43037,430
Licenses and permits1,272,4651,152,2521,028,8001,160,3201,204,400
Fines and forfeits218,172205,491230,000221,490221,490
Intergovernmental1,206,708722,195881,300768,600812,940
Charges for services3,343,6403,340,8443,826,4203,368,3103,480,430
Miscellaneous508,871110,045246,650195,260184,410
Total revenues17,445,72716,970,13018,492,11017,706,34018,334,600
Expenditures:
Citizen Services1,171,4691,133,8261,226,4401,166,4401,171,730
Community and Parks Development1,589,4741,635,3011,663,3201,598,0201,606,110
Executive919,698793,2061,008,440890,740949,730
Finance753,720692,459675,670787,170736,720
Fire1,668,8741,505,4131,831,4001,724,7301,808,580
Legislative153,933143,029162,980157,980159,020
Police7,507,0377,331,1827,715,8007,543,8007,790,810
Public Works3,795,8073,704,4193,874,5203,822,2203,801,960
Contract settlements122,000
Total expenditures17,560,01216,938,83518,158,57017,691,10018,146,660
Excess (deficit) of revenues over
expenditures(114,285)31,295333,54015,240187,940
Other financing sources (uses):
Proceeds - Sale of Capital Assets48,316118,09944,00073,32073,320
Operating transfers in (out):
Buffer Zone Protection Grant Fund1,2740000
Capital Improvement Projects Fund(186,280)0000
Community Center Operations Fund(46,706)0000
Debt Service Fund(166,560)(350,000)(475,000)00
Employee Benefits Fund406,1200(40,000)00
Enhanced 911 Service Fund76,4720000
FireTruck Replacement Fund(50,000)(45,000)(50,000)00
Justice Assistance Grant Fund26,3540000
Legal Contingency Fund000(75,000)(60,000)
Law Enforcement Block Grant Fund3860000
Public Works Building Addition Fund1,5340000
Park Development Fund (equipment)0000(30,000)
Open Space Fund0000(5,000)
Housing Replacement Fund0000(10,000)
Commercial Property Redevelopment0000(10,000)
PIP fund(5,585)5,695000
St. Paul WAC Fund(17,040)0000
Taste of Maplewood000(53,800)(35,000)
Public Safety Communication System Fund00040,5170
Recreation Programs Fund(30,500)0000
Total other financing sources (uses)57,786(271,206)(521,000)(14,963)(76,680)
Net change in fund balance(56,499)(239,911)(187,460)277111,260
Prior Period Adjustment(134,000)0000
Fund balance - January 16,942,5506,752,0516,842,5356,512,1406,512,417
Fund balance - December 31$6,752,051$6,512,140$6,655,075$6,512,417$6,623,677
Fund balance/revenues38.7%38.4%36.0%36.8%36.1%
Fund balance/expenditures38.5%38.4%36.6%36.8%36.5%